Islands Trust Council regular meeting, March 23, 2022

[0:00:00] Trustee Luckham: Executive Committee meeting of March the 23rd.

[0:00:06] Trustee Luckham: My name is Peter Luckum.

[0:00:07] Trustee Luckham: I'm elected on Thetis Island and elected as Chair of Trust Council.

[0:00:12] Trustee Luckham: It's a pleasure to be here in the Coast Salish Sea on Thetis Island,

[0:00:17] Trustee Luckham: the territory of the Laiacson and Penelakut Nations.

[0:00:21] Trustee Luckham: We enjoyed a visit with the Penelakut yesterday,

[0:00:25] Trustee Luckham: traversing the shorelines of the Thetis Island,

[0:00:28] Trustee Luckham: and we're reminded of the depth and breadth of the history

[0:00:33] Trustee Luckham: and the peoples that have lived here since time immemorial.

[0:00:37] Trustee Luckham: Grateful to be here.

[0:00:39] Trustee Luckham: My colleagues joining me this morning is Sue Ellen Fast,

[0:00:44] Trustee Luckham: a councillor and trustee from Bowen Island.

[0:00:46] Trustee Luckham: Good morning.

[0:00:49] Trustee Luckham: D. Laura Patrick, elected on Salt Spring Island.

[0:00:51] Trustee Luckham: Good morning.

[0:00:52] Trustee Luckham: And Trustee Dan Rogers, elected Gambier-Keats trustee area.

[0:00:57] Trustee Luckham: Good morning.

[0:00:58] Trustee Luckham: on the staff side we have ceo russ hotson pillar joining us today good morning morning sir and

[0:01:05] Trustee Luckham: david marler uh regional planning manager um joining us today as well as well as uh laurie

[0:01:12] Trustee Luckham: foster in the background helping us run the meeting and ensuring that everything's working

[0:01:17] Trustee Luckham: so thank you everybody for being here i'm grateful to work with you um on our important work of

[0:01:24] Trustee Luckham: preserving and protecting the island's trust area for all British Columbians.

[0:01:31] Trustee Luckham: I have an agenda before us. There were two pieces of additional correspondence that came in late

[0:01:38] Trustee Luckham: and we'll add those at 10.7 and 10.8, I believe. And I'll ask if there's anything else that needs

[0:01:49] Trustee Luckham: needs to be added or removed from the agenda.

[0:01:52] Trustee Luckham: Looking to anybody, trustees or staff.

[0:01:55] Trustee Luckham: And CAO, Hudson-Pillar.

[0:01:58] Voice 1: Just a brief restricted in-camera would be appropriate,

[0:02:01] Voice 1: I think, Mr. Chair, to discuss personal matters.

[0:02:05] Trustee Luckham: Okay, very good then.

[0:02:06] Trustee Luckham: So restricted in-camera.

[0:02:10] Trustee Luckham: And somebody will provide us

[0:02:11] Trustee Luckham: with an appropriate motion for that?

[0:02:13] Voice 1: We will.

[0:02:14] Trustee Luckham: Thank you.

[0:02:17] Trustee Luckham: Okay, so we'll conduct that at the end of the meeting.

[0:02:19] Trustee Luckham: and um therefore if there's nothing further not seeing any then i will adopt the agenda

[0:02:29] Trustee Luckham: um as amended and um thank everybody for that so our rise and report uh today

[0:02:44] Trustee Luckham: the

[0:02:44] Voice 1: view is only showing part of the agenda on screen mr chair just

[0:02:49] Voice 1: Yeah,

[0:02:50] Trustee Luckham: I see that. What are you not seeing?

[0:02:55] Voice 1: It's only half of your, excuse me, your

[0:02:58] Voice 1: resolution is only showing the

[0:03:01] Voice 1: east side of the page or the west side of the page. Now we're getting more, but not quite enough.

[0:03:06] Voice 2: Just a second. Let me make a change here.

[0:03:10] Voice 2: There we go.

[0:03:11] Voice 2: Is that better?

[0:03:13] Voice 1: Yes, sir.

[0:03:14] Voice 2: Okay. Thank you.

[0:03:15] Voice 1: And then if you, yeah, that's great. Thanks.

[0:03:18] Voice 2: Thank you, Pap. Just maybe just the Chair's information.

[0:03:23] Voice 2: Yeah, so Laurie is not well, so I'm going to be running the agenda and tracking the minutes.

[0:03:29] Voice 2: We'll be recording it so that we can capture things I miss.

[0:03:34] Trustee Luckham: Right then. So that's great. Thank you for your help and support there. Okay,

[0:03:39] Trustee Luckham: so a rise in report decision from previous closed meetings. We have nothing to report here

[0:03:44] Trustee Luckham: here today with respect to that previous

[0:03:47] Trustee Luckham: in-camera meetings.

[0:03:49] Trustee Luckham: And so the next item on the agenda then will be

[0:03:51] Trustee Luckham: the minutes of the March 8th meeting.

[0:03:54] Trustee Luckham: And I'll just turn to trustees to ask

[0:03:58] Trustee Luckham: if there's any changes to those minutes as presented.

[0:04:03] Trustee Luckham: No, okay, so thank you, vice chairs.

[0:04:06] Trustee Luckham: And so therefore I will adopt by general consent

[0:04:09] Trustee Luckham: the March 8th, 2023 meetings.

[0:04:12] Trustee Luckham: So this brings us to our follow-up action list and our practice is to go from the CAO through to the directors to catch any updates on the follow-up action list and I'll start off with CAO Russ Hotson-Pillard. Good morning, sir.

[0:04:31] Trustee Luckham: Good

[0:04:31] Voice 1: morning, Chair Luckom and Executive Committee. Good to be with you. Yeah,

[0:04:37] Voice 1: turning our minds to the follow-up action list. This has been relatively static over the last

[0:04:43] Voice 1: little bit, but we have come out through an extremely busy period, pre-trust council,

[0:04:48] Voice 1: pre-budget, and now we're moving through. Item one's longstanding. We've had some discussions

[0:04:55] Voice 1: I think nominally it remains owned by Trust Programs Committee, though I do see that the governance report and its receipt by Trust Council and the final report here has some bearing on number one.

[0:05:08] Voice 1: So any activities associated with recommendations from the governance review as Trust Council considers how to adopt those or to undertake analysis of them,

[0:05:21] Voice 1: i i believe that we could get some satisfaction with number one by by doing those concurrently

[0:05:28] Voice 1: um the second item around forest protection i'm happy to say that we did meet with the ministry

[0:05:33] Voice 1: um uh just this week and um or late last week i'm mildly unsure and

[0:05:45] Voice 1: uh there is a bit of a migration in their thinking of course um they're getting um as part of the

[0:05:52] Voice 1: the 2050 process and part of the budgetary process the ministries are getting um correspondence from

[0:05:57] Voice 1: citizens all around this issue and other issues so um they're they're asking for even more

[0:06:03] Voice 1: specificity around where we see um taking this potential ability um more and more they seem to

[0:06:10] Voice 1: be thinking that this isn't um a regulatory matter meaning under our act providing a regulation

[0:06:15] Voice 1: but indeed it would be more associated with actually amendment to the islands trust act

[0:06:22] Voice 1: which is a longer term consideration but there that's what there seemed to be landing

[0:06:31] Voice 1: and a bit more discussion of how this would actually be applied in what circumstances

[0:06:43] Voice 1: and we're going back and forth um with them on that um it is there is some movement i think that

[0:06:50] Voice 1: there is a section eight as the engine may or may not be the tool and it might be that um the

[0:07:01] Voice 1: unusual um governance opportunities the islands trust have given it has its own act and the um

[0:07:08] Voice 1: the actual notion of the islands as separate special places with special geography and

[0:07:16] Voice 1: special environmental factors would be the area for focus as we move forward so

[0:07:23] Voice 1: that relates to item two they're expecting another note back from me

[0:07:28] Voice 1: fairly quickly but we're engaged now I would say and other than that

[0:07:36] Voice 1: um this first page is substantially complete uh and i'd answer any questions or just go into a

[0:07:44] Voice 1: brief update since i last spoke to you at trust council or

[0:07:50] Trustee Luckham: um any questions for the ceo vice

[0:07:53] Trustee Luckham: chair patrick yeah

[0:07:55] Trustee Patrick: i i i hope you've seen the response that they provided the regional district

[0:08:00] Trustee Patrick: in an imo from the ubcm resolutions because they referred to the regional district and other

[0:08:05] Trustee Patrick: their stakeholders asking for the tree protection powers and their response so i kind of i kind of

[0:08:11] Trustee Patrick: read that as they were also talking to us in that response yeah

[0:08:16] Voice 1: and i think that they're indicating

[0:08:19] Voice 1: that um less us having common having things in common with regional districts and more the

[0:08:26] Voice 1: islands trust being a special a unique entity is the more direct path towards um working towards

[0:08:33] Voice 1: towards this goal or some version of this goal.

[0:08:36] Trustee Patrick: I mean, I would also, as we keep maturing this conversation,

[0:08:42] Trustee Patrick: I think at some point kind of a round table or something conversation like we

[0:08:45] Trustee Patrick: did with water would be a good idea.

[0:08:50] Voice 1: Trust council, you mean?

[0:08:52] Trustee Patrick: A broader, like with the water strategy.

[0:08:55] Trustee Patrick: Oh, yes.

[0:08:56] Trustee Patrick: Not necessarily as big and formal as that was,

[0:08:58] Trustee Patrick: but a similar approach with bringing the different voices to the table.

[0:09:03] Voice 7: Okay.

[0:09:09] Trustee Luckham: Any other questions, Dan Rogers?

[0:09:11] Trustee Luckham: um

[0:09:14] Trustee Rogers: good morning um ceo and uh from beautiful al-qaeda the mike i guess i'm wondering whether

[0:09:25] Trustee Rogers: uh you've had any indication that there's going to be any sort of change in direction or with

[0:09:34] Trustee Rogers: because we have a new minister etc just if you're getting any indication that he that the minister

[0:09:40] Trustee Rogers: has a new marching like a new direction or or or that might affect us in any way um i i i you know

[0:09:50] Trustee Rogers: we we see some ministerial changes and and their their flag that they could affect the island's

[0:09:55] Trustee Rogers: trust in a particular way i'm thinking of the housing issue that came out a few weeks ago and

[0:09:59] Trustee Rogers: um are you seeing anything that at your when you're meeting in these groups that there is any

[0:10:05] Trustee Rogers: Any different vision or direction that might affect the trust?

[0:10:10] Voice 1: Not at this point.

[0:10:12] Voice 1: I would say we're in early days and the minister's got a triaging of things that he has to move forward.

[0:10:20] Voice 1: I will say that we as staff have indicated to provincial staff that coming, you know,

[0:10:29] Voice 1: And I'm going to keep referring to the government's report as it's relevant to the discussions that were issues that are at play, that the Islands Trust may be seeking in its future some more formalized and regular outreach with the ministry and that it would not just be staff on a transactional basis, which it isn't.

[0:10:53] Voice 1: There is political back and forth, but that there may be a request for a regularization of meetings, meetings with the minister and trust council, some of the considerations that came forward.

[0:11:07] Voice 1: And so that was provided to staff, and they haven't really had a chance to think about that, nor have they responded.

[0:11:14] Voice 1: it um so maybe that's good timing with the new minister and any potential intentions of trust

[0:11:21] Voice 1: council to do that kind of um deeper work with the province moving forward thanks anybody else

[0:11:30] Trustee Luckham: no so i'm pleased to hear that uh uh notion of having some more formal perhaps regularized

[0:11:42] Trustee Luckham: opportunity to meet with the minister, because I think we should seek out that opportunity to

[0:11:53] Trustee Luckham: discuss anything that the minister wishes to discuss with respect to what he and the previous

[0:12:01] Trustee Luckham: minister have received from the public, but also with respect, as you pointed out, that we do have

[0:12:07] Trustee Luckham: a governance study of which there are some areas that we consider we think should be considered

[0:12:14] Trustee Luckham: um at some point in the future pending an outcome from a review committee which is um in has been

[0:12:21] Trustee Luckham: tabled at this time but is in the works with council um that would be and particularly on

[0:12:27] Trustee Luckham: that notion of the first item on your um follow-up action was there with the additional funding

[0:12:33] Trustee Luckham: um um so though you know we should maybe making a short list or something or um or working towards

[0:12:40] Trustee Luckham: creating that opportunity i think before the end of this term at a minimum um in order to at least

[0:12:47] Trustee Luckham: um uh advise the minister where this particular um elected body is um is at in their um understanding

[0:12:59] Trustee Luckham: and review of what it is that we do as a local government on their behalf so i just would

[0:13:04] Trustee Luckham: encourage that um if there's nothing further i will go to director mall administrative services

[0:13:14] Trustee Luckham: i don't see julia on the line today do you have anything new

[0:13:17] Trustee Rogers: chair i think the cao wanted to do

[0:13:19] Trustee Rogers: a report oh

[0:13:20] Trustee Luckham: you're absolutely right

[0:13:22] Trustee Luckham: a little and

[0:13:23] Voice 1: i can i can cover off that next issue as well

[0:13:26] Voice 1: thank you mr chair so um yeah i just wanted to point out a few things one of course is the

[0:13:32] Voice 1: the discussions with the ministry um around forestry um director marler probably update

[0:13:38] Voice 1: you but we also had a discussion with uh other ministry staff around bill 26 and the implications

[0:13:45] Voice 1: for notification of the various um activities processes meetings procedures um dealing with

[0:13:54] Voice 1: the public and how those are migrating a little bit and of course as you know every time we do

[0:14:00] Voice 1: something we do it times 13 and we're understanding those changes and we ask them a couple good

[0:14:08] Voice 1: questions so that was a good session and we can certainly put together some very pointed pieces

[0:14:15] Voice 1: for LTCs and their understanding so that's one the other thing sort of internal administrivia

[0:14:21] Voice 1: we're moving as you know from this version of the pandemic and the COVID work arrangements where

[0:14:28] Voice 1: we've had staff working from home we're now two years plus a week into doing that but the more

[0:14:38] Voice 1: formal or extended version of that is telework agreements and so we are going through the

[0:14:43] Voice 1: organization and we want to and those would be between the organization and the individual

[0:14:48] Voice 1: employees. And those are agreements for certain periods of time or into an extended future around

[0:14:55] Voice 1: how staff would interact with the office space. So that's kind of a big thing here, because it's

[0:15:01] Voice 1: taking what the hopefully the best of what we've learned over the last two years, and

[0:15:11] Voice 1: honoring staff's lives and how we can continue doing good work for the Islands Trust,

[0:15:15] Voice 1: trust, and also how we can position ourselves as a strong employer in the future. So building in

[0:15:21] Voice 1: some ability to work from home, and those kinds of things. So that is a big piece of work that's

[0:15:26] Voice 1: underway. And part of that's going to be how we look at our administration and the budget landing

[0:15:32] Voice 1: a couple of weeks ago, and you know, to be more formalized in a couple of weeks,

[0:15:37] Voice 1: that's going to be assisted to that process, because there are some funds in there that are

[0:15:41] Voice 1: going to assist with some of that transition uh otherwise a lot of thinking going into

[0:15:47] Voice 1: um the last year associated with the the lps review and um with um arriving at some sort of

[0:15:55] Voice 1: prioritization mechanism and ensuring we have planners in the right place for these projects

[0:15:59] Voice 1: i will point out and i think you know this while we have a regional planning team and a local

[0:16:06] Voice 1: planning team whenever we have an and there'll be some long-range work that's identified that

[0:16:11] Voice 1: we're doing and then the daily administrative application-based work every time a new

[0:16:17] Voice 1: initiative occurs that requires us to do make sort of a federal action that then takes resources

[0:16:24] Voice 1: from both of those and what would those be you would ask the fee bylaw so all of a sudden now

[0:16:31] Voice 1: Now we have to direct resources to getting all fee bylaws in front of us.

[0:16:36] Voice 1: You can consider that being a model bylaw.

[0:16:39] Voice 1: So how adopted is that?

[0:16:42] Voice 1: And as we know, that's, I won't say uncontroversial because, of course, any change in fees would

[0:16:49] Voice 1: have some attendant controversy associated with it.

[0:16:52] Voice 1: But certainly it's in the interest of most local trust committees to take a hard look

[0:16:56] Voice 1: at that.

[0:16:57] Voice 1: So there's some impetus to do it.

[0:16:59] Voice 1: But right now, I think we have four out of the 13 that have fully adopted.

[0:17:08] Voice 1: But some are in process, and that's fine.

[0:17:10] Voice 1: I'm just drawing an illustration of there's a significant sort of work element there.

[0:17:14] Voice 1: The second is the meeting procedures.

[0:17:16] Voice 1: So all our meeting procedures bylaws have to be amended for the electronic meetings.

[0:17:20] Voice 1: So that's the second one.

[0:17:21] Voice 1: So those large initiatives that just happen affect how LPS works with those two teams.

[0:17:29] Voice 1: and we're trying to figure out how to leave space in our work plan to allow for that kind of thing

[0:17:35] Voice 1: on a ongoing basis it's always a challenge and the other thing of course is you'll hear this

[0:17:41] Voice 1: often is our election processes Carmen left well last week and we've done some significant

[0:17:49] Voice 1: transitioning and those responsibilities are now over to David and myself and the rest of the

[0:17:58] Voice 1: the legislative staff and I think we have a good eye to it.

[0:18:02] Voice 1: David's been taking some meetings

[0:18:05] Voice 1: with some of the regional districts

[0:18:07] Voice 1: and getting those regional district agreements in place

[0:18:11] Voice 1: and us into a good position for June

[0:18:14] Voice 1: where we'll be making some bylaw amendments

[0:18:16] Voice 1: is really our focus.

[0:18:20] Voice 1: That's my update.

[0:18:21] Voice 1: As far as Julia, Julia's almost soon after trust council

[0:18:25] Voice 1: went on a vacation, her annual vacation, and so she's still on that, but

[0:18:32] Voice 1: work was done preparing the budget such that it will be presented to the Ministry of Finance

[0:18:38] Voice 1: appropriately before March 31st, and that we'll have an opportunity to pass those bylaws, so

[0:18:47] Voice 1: we're in good shape there, but that's my only update on her behalf.

[0:18:52] Trustee Luckham: Thank you. Trustee Vice

[0:18:54] Trustee Luckham: Vice Chair Patrick.

[0:18:55] Trustee Luckham: Sorry,

[0:18:55] Trustee Patrick: I meant to circle back on your report.

[0:19:01] Trustee Patrick: We kind of left the conversation about meeting with the minister, and I know we spoke about

[0:19:05] Trustee Patrick: it in a previous meeting.

[0:19:06] Trustee Patrick: Do we need a formal resolution so that we make a meeting with the minister happen?

[0:19:12] Trustee Patrick: Is it just an idea, or did we make, I don't believe we did make a resolution.

[0:19:18] Voice 1: No resolutions required.

[0:19:20] Voice 1: required um these those are all many of our procedures are internal to us and we may make

[0:19:29] Voice 1: resolutions or not so i can't speak to whether or not you need one to go speak with the minister we

[0:19:34] Voice 1: did write the minister a letter i believe you all saw that letter um and um introducing the islands

[0:19:41] Voice 1: trust and asking for an opportunity to meet whenever it's convenient thank

[0:19:52] Trustee Luckham: you for that

[0:19:53] Trustee Luckham: that question, Laura.

[0:19:54] Trustee Luckham: So yeah, I think we should wait and see

[0:19:56] Trustee Luckham: if there's a response from the minister,

[0:19:58] Trustee Luckham: if you get some indication through senior staff,

[0:20:00] Trustee Luckham: and then we may want to more formally ask for a meeting.

[0:20:05] Trustee Luckham: But of course we would need to have a list

[0:20:07] Trustee Luckham: of topics we wanted to talk about.

[0:20:09] Trustee Luckham: There'd be some preparation for that

[0:20:10] Trustee Luckham: in order to advise the minister and the staff

[0:20:13] Trustee Luckham: about what it is we want to meet about,

[0:20:16] Trustee Luckham: and then go in well prepared for that.

[0:20:18] Trustee Luckham: So thank you for that question.

[0:20:22] Trustee Luckham: trust vice chair rogers well

[0:20:24] Trustee Rogers: just on that point i think if we do have an agenda item we should

[0:20:29] Trustee Rogers: specifically make an effort to meet rather than just wait um i think you know the minister has

[0:20:36] Trustee Rogers: 200 and whatever it is municipalities under his uh his and and uh and if they and but one of the

[0:20:47] Trustee Rogers: And I don't know what the agenda that Vice Chair Patrick is thinking of.

[0:20:53] Trustee Rogers: But, and I know you're all going to AVICC, the three of you are going, and I expect the

[0:21:01] Trustee Rogers: minister will be there, and you'll have an opportunity to talk and hopefully have an

[0:21:06] Trustee Rogers: opportunity to talk informally with him or his staff as well there.

[0:21:09] Trustee Rogers: However, it strikes me one of the things that might be on the agenda is to have a chance

[0:21:14] Trustee Rogers: to talk to him about all of the letters he's receiving

[0:21:20] Trustee Rogers: regarding the, particularly the budgetary

[0:21:23] Trustee Rogers: and the trust policy statement,

[0:21:24] Trustee Rogers: because I'm guessing there's some element of the ministry

[0:21:28] Trustee Rogers: and perhaps the new minister saying,

[0:21:30] Trustee Rogers: what the heck's going on down there?

[0:21:33] Trustee Rogers: And I just don't think it,

[0:21:35] Trustee Rogers: I just think if that's important at this stage,

[0:21:38] Trustee Rogers: if that's what Vice Chair Patrick is talking about,

[0:21:40] Trustee Rogers: you might want to at least after after avicc uh make a concerted effort to meet with the minister

[0:21:49] Trustee Rogers: like we did with for example the minister of indigenous relations um which was a very good

[0:21:56] Trustee Rogers: meeting um a couple years ago and which we put our agenda and there's been other ministers we've

[0:22:01] Trustee Rogers: met but i think it's important to make a specific request so i don't want to speak for vice chair

[0:22:08] Trustee Rogers: Patrick, but if that's what she was thinking of, and perhaps she could clarify that at some point

[0:22:12] Trustee Rogers: at this meeting or another one. My question was, there was a lot there, CAO Hotzpiller. It was a

[0:22:19] Trustee Rogers: lot going on in your world. I wanted to circle back to the very first thing that you were talking

[0:22:24] Trustee Rogers: about, which was, I was a little concerned, or not concerned, it caught my eye as being a former

[0:22:33] Trustee Rogers: or employment professor, you said that we had to, do you have to, did I hear you say you have

[0:22:39] Trustee Rogers: to enter into telework agreements with everybody that's working from home? Is that, I just want to

[0:22:44] Trustee Rogers: make sure I understand the process because wouldn't that all be caught up in some agreement

[0:22:49] Trustee Rogers: in the collective agreement that sort of allows or disallows all of this? Or does it envision

[0:22:56] Trustee Rogers: that there would be a specific telework agreement for any employee that from now on that's going to

[0:23:01] Trustee Rogers: to work from home that sounds like a

[0:23:04] Trustee Rogers: bureaucratic nightmare and i'm i'm using the word bureaucratic

[0:23:08] Trustee Rogers: advisedly i'm not using it pejoratively i'm just saying it sounds like an administrative nightmare

[0:23:13] Trustee Rogers: that

[0:23:14] Voice 1: is correct so we any provincial employee who's not um at their identified office

[0:23:24] Voice 1: um to our understanding is requiring a telework agreement of some kind which is a customization

[0:23:29] Voice 1: of their working arrangement and um previously let's say pre-pandemic we would have had

[0:23:37] Voice 1: four or five of those yeah right for special circumstances right and you know that kind of

[0:23:45] Voice 1: thing right

[0:23:46] Voice 1: now um and you know i'm not uh there's a bureaucratic weight to it but it's good to get

[0:23:53] Voice 1: things clear for everybody. But yeah, I believe the collective agreement has that this is a core

[0:24:05] Voice 1: element, it's a telework agreement. And I can certainly see it from an employee's perspective

[0:24:09] Voice 1: and from the employer's perspective in that, hey, this is what we've agreed to, right? And this is

[0:24:15] Voice 1: the timeframe for it. And it's part of the mumblings I've provided to you over the last

[0:24:20] Voice 1: last 18 months as you know the staff have not been in the office and we've been checking how much you

[0:24:25] Voice 1: know how are they enjoying that how's that working um how's the um what's the um the development of

[0:24:33] Voice 1: the work plan and so forth and it seems to be in that benefit all the way around but yeah we have

[0:24:39] Voice 1: to codify each one of those and um so that's 60 you know if someone that being said there's a

[0:24:46] Voice 1: number of staff who just want to come into the office we don't have

[0:24:48] Voice 1: to come we don't have to do

[0:24:49] Voice 1: a telework agreement right i'm finding that um eighty percent of the staff want some version of

[0:24:54] Voice 1: that of a telework agreement so

[0:24:57] Trustee Rogers: it just i just there you have it

[0:24:59] Trustee Rogers: it just strikes me as given

[0:25:01] Trustee Rogers: that that became the norm for two years uh there might have been some thought given at the provincial

[0:25:08] Trustee Rogers: level to well let's just put the parameters of that in but i can see that you have some that

[0:25:13] Trustee Rogers: want to do it two days a week and some that i mean i'm making this up and some that want to do it

[0:25:18] Trustee Rogers: four days a week and you have to adjust the agreement with each individual to make it fit

[0:25:23] Trustee Rogers: the provisions of the collective agreement i'm i it's it i don't i don't um uh envy the work

[0:25:32] Trustee Rogers: no to go into that okay hey

[0:25:38] Trustee Luckham: very good thank you um is there any further questions for the cao

[0:25:46] Trustee Luckham: no okay thank you sir um let us uh then now go to director of local planning services david

[0:25:55] Trustee Luckham: marler um i'll turn that over to you for your follow-up action list and then your report

[0:26:00] Trustee Luckham: okay

[0:26:03] Voice 2: great thank you um just just want to just double check with the ceo we didn't talk about

[0:26:09] Voice 2: the administrative services uh

[0:26:13] Voice 1: i did i did briefly speak about administrative services yeah

[0:26:16] Voice 1: Okay, thank you. All

[0:26:18] Voice 2: right. So my FOP Action List, I have to apologize. There's two items here that

[0:26:22] Voice 2: were supposed to be on today's agenda. I just asked for your forgiveness and we'll aim to get

[0:26:27] Voice 2: that to you at the next meeting. Both of those are really to finish off some information that was

[0:26:36] Voice 2: asked to come back. And that's item number two here at the top of the page and item number one.

[0:26:43] Voice 2: That's it for the FAP Action List.

[0:26:45] Voice 2: If there's anything, any questions, otherwise I do have a short director's report for you

[0:26:50] Voice 2: as well.

[0:26:53] Voice 2: Seeing

[0:26:53] Trustee Luckham: any questions, so you go to your director's report.

[0:26:57] Voice 2: Okay, thank you.

[0:26:58] Voice 2: So the staffing, we are in the process of just finished the interviews for the planning

[0:27:07] Voice 2: technician position and we hope to have that all resolved and have an offer out shortly and that

[0:27:16] Voice 2: position should be beginning as soon as possible so not sure exactly when but probably April through

[0:27:22] Voice 2: I guess and I'll let you know more about that as we get that information. In the transition here

[0:27:32] Voice 2: I got the regional planning managers helping out a lot.

[0:27:37] Voice 2: Heather is going to be taking on a lot of the work

[0:27:43] Voice 2: around the regional planning team

[0:27:45] Voice 2: to take it through the last steps

[0:27:48] Voice 2: and I'll be working with her and CEO will be as well.

[0:27:52] Voice 2: And the plan is to have all the pieces in place

[0:27:56] Voice 2: by the end of the term.

[0:27:58] Voice 2: So that starting the new term,

[0:28:00] Voice 2: will have a really good understanding of how the regional planning team works, how

[0:28:07] Voice 2: it's going to be prioritizing projects, and who will be on that team. And

[0:28:14] Voice 2: so we'll keep you up to date on that process. On the other side, I have Robert Kojima

[0:28:21] Voice 2: is looking after the local planning side of that. So he's been looking at the results

[0:28:28] Voice 2: from the governance review under the local planning services section and he's you know

[0:28:34] Voice 2: he's been working with the staff there how we do inquiries and how we do staff reports

[0:28:40] Voice 2: so we'll be looking at making some changes to improve that we also have the fifty thousand

[0:28:49] Voice 2: dollar grant so for looking at application services and bringing a consultant in so

[0:28:57] Voice 2: So Robert will be having a look at the best way to use that money and will be developing

[0:29:05] Voice 2: a request for proposal to get somebody in to help with that.

[0:29:10] Voice 2: And then as the CAO indicated earlier, there's been some legislative changes and there is

[0:29:17] Voice 2: a need to update bylaws.

[0:29:19] Voice 2: So I will be working on updates to meeting procedure bylaws that deal with changes to

[0:29:26] Voice 2: how public hearings are handled and Robert Kojima will be working on some other policy

[0:29:35] Voice 2: and bylaw amendments to deal with the changes such as the development permit delegation

[0:29:43] Voice 2: bylaws so that will be the one of the first things we're working on out of there. So that's

[0:29:49] Voice 2: that's kind of where we're planning and on the other side of the house where my different hat

[0:29:56] Voice 2: and that is a directory

[0:30:00] Voice 2: of legislative services um just let you know that i met with the um metro vancouver and west vancouver

[0:30:09] Voice 2: uh to just start the early discussions around coordination of the voting for boy passage island

[0:30:17] Voice 2: it is probably the most complicated um area because we have to um work with the sunshine

[0:30:25] Voice 2: China coast and coordinate with them with Metro Vancouver so that the landowners are not going to

[0:30:31] Voice 2: two or three different places to find ballots that they just go to the one place shop so

[0:30:38] Voice 2: yeah so that's the focus otherwise it's transitional and dealing with things just to

[0:30:45] Voice 2: come up yeah okay I'll leave that that there's probably other things I haven't covered so

[0:30:51] Voice 2: So if there's any questions, I'll try and answer them for you.

[0:30:56] Voice 3: Any questions for the director, Vice Chair Rogers, and Vice Chair Fath?

[0:31:04] Trustee Rogers: I have a question for each of your hats.

[0:31:08] Trustee Rogers: Take the election one first.

[0:31:13] Trustee Rogers: I'm happy to talk to you offline about what the practice has been

[0:31:16] Trustee Rogers: in our regional area for voting.

[0:31:20] Trustee Rogers: It is complicated.

[0:31:21] Trustee Rogers: And I noted that there's some special bylaw related for mail ballots, but just for Boyer Island or something like that, it seemed odd because there's very few independent landowners on Boyer.

[0:31:38] Trustee Rogers: And it would be exactly the same as Anvil, and I'm not sure why Boyer was singled out many years ago for that process, and hopefully it's more widespread.

[0:31:49] Trustee Rogers: spread um and and and there was always a one-stop voting place in west van that i think the scrd

[0:31:56] Trustee Rogers: ran and it was not it was available not just for those islands but for anybody on it in the local

[0:32:02] Trustee Rogers: trust area and i think it was well attended people utilized it a lot so if you want to talk about

[0:32:08] Trustee Rogers: that offline i'm happy to um the just

[0:32:11] Voice 2: maybe a comment on this sure um the the last time there

[0:32:16] Voice 2: was an election on Gambia was 2011. The last two elections have been acclimation. That's correct.

[0:32:24] Voice 2: So it's pretty ancient record that we have for how to do it. So our fingers are kind of crossed

[0:32:30] Voice 2: it's acclimation. But on the other hand, the rules have changed for mail-in votes. It used to be that

[0:32:38] Voice 2: there used to be a list of things, list of requirements that people had to meet to be

[0:32:43] Voice 2: eligible for a million votes and that's likely why boyer island was singled out it probably fit

[0:32:50] Voice 2: that one of those criteria the rules now though is anybody can ask for a million votes so the

[0:32:58] Voice 2: regional districts will be changing their bylaws and they'll be bringing to trust council a change

[0:33:02] Voice 2: to your bylaw in june at your election bylaw to that to happen so it will be much easier and it

[0:33:10] Voice 2: and i'm

[0:33:12] Trustee Rogers: old enough to have voted in the 2011 2008 2005 elections so remember them um anyway uh my

[0:33:20] Trustee Rogers: other question is circling back to the beginning and i just want to make get some clarity it sounds

[0:33:26] Trustee Rogers: like um uh when you talked about the governance review because i think of the governance review

[0:33:32] Trustee Rogers: waiting for the whatever the governance committee or the implementation committee but it sounds like

[0:33:38] Trustee Rogers: you're taking some of the specific recommendations related to planning and seeing how you could take

[0:33:44] Trustee Rogers: those recommendations and implement them or at least examine them immediately. Is that what's

[0:33:51] Trustee Rogers: going on?

[0:33:51] Voice 2: Yeah, that is exactly what's happening. A lot of those recommendations, I've had

[0:33:57] Voice 2: discussions with the consultants and I think some of those recommendations are purely procedural

[0:34:05] Voice 2: in-house that we can have a look at our procedures but I think the bigger thing is that we do have

[0:34:10] Voice 2: the grant to bring in a consultant so I think that is the place to really leverage the governance

[0:34:17] Voice 2: review and when it comes to local planning anything else though that's more political

[0:34:24] Voice 2: would bring up to trust council there are some things in there that I don't feel comfortable

[0:34:29] Voice 2: all staff going ahead with without absolutely

[0:34:32] Trustee Rogers: not and i mean trust council owns that report and

[0:34:37] Trustee Rogers: and it should be up to trust council to

[0:34:41] Voice 2: yeah so it's just a low-hanging fruit it's more around

[0:34:43] Voice 2: things like how we write our staff reports so anyway see the chair sorry yeah

[0:34:49] Voice 1: what i would add

[0:34:51] Voice 1: to this conversation which is uh which is great is when you read the the governance report to

[0:34:57] Voice 1: the appendix a i'd say half or three quarters of those recommendations are overlapped with

[0:35:04] Voice 1: initiatives that are underway to some degree at the islands trust so um we're not shying away from

[0:35:11] Voice 1: completing that work and uh to the some things weren't some things suggest other directions which

[0:35:18] Voice 1: um are part of future thinking but uh for right now uh it provides um affirmation for the direction

[0:35:27] Voice 1: that we're going with the OCP and priorities

[0:35:31] Voice 1: and, you know, a variety of other pieces.

[0:35:33] Voice 1: And

[0:35:34] Trustee Rogers: if I could just say,

[0:35:35] Trustee Rogers: because the governance report is particularly high profile,

[0:35:38] Trustee Rogers: not only in the public, but amongst trustees,

[0:35:41] Trustee Rogers: I would suggest some messaging out to trustees that says,

[0:35:45] Trustee Rogers: just so you know,

[0:35:46] Trustee Rogers: those that are supporting the work we're already doing,

[0:35:49] Trustee Rogers: we're trying to take that information and utilize it,

[0:35:53] Trustee Rogers: et cetera, et cetera, because, but we're certainly,

[0:35:56] Trustee Rogers: And on the other hand, we're not going to step on the structural political stuff that's up to trust counsel.

[0:36:06] Trustee Rogers: That would probably wise, because I didn't know that was happening.

[0:36:09] Trustee Rogers: It makes sense now that I hear it, but other trustees may not know that you're taking them as positive recommendations that you're trying to figure out how to implement as part of your process.

[0:36:22] Trustee Rogers: That's just my thoughts about that. Thanks.

[0:36:24] Trustee Luckham: We have the governance review on the agenda later, the final version of it.

[0:36:30] Trustee Luckham: And so any consideration could be undertaken there, I would think.

[0:36:35] Trustee Luckham: Is that correct, David?

[0:36:37] Voice 2: Correct, yeah.

[0:36:38] Trustee Luckham: Okay.

[0:36:41] Trustee Luckham: Vice Chair, Sue Ellen Fast.

[0:36:44] Trustee Fast: Thank you, Chair.

[0:36:45] Trustee Fast: I have a quick question about the $50,000 planning grant that you mentioned.

[0:36:51] Trustee Fast: I thought it was for much more than that.

[0:36:53] Trustee Fast: And maybe you can explain the $50,000, because I've got $367,000 or something like that.

[0:37:00] Voice 2: Yes.

[0:37:00] Voice 2: So the total grant is just under $400,000.

[0:37:04] Voice 2: And of that, the majority of it is for systems upgrade to what we call TAPIS,

[0:37:11] Voice 2: Trust Area Property Information System.

[0:37:13] Trustee Fast: Software.

[0:37:14] Voice 2: Yeah, which is what we use to track all of our applications that we receive,

[0:37:18] Voice 2: development applications.

[0:37:19] Voice 2: patients so that is with our is department matt van bakel i'm taking the lead on developing that

[0:37:27] Voice 2: i'll be working with him uh we reserve 50 000 to hire a consultant to do more specific like our

[0:37:35] Voice 2: processes and we didn't define what that would be because of the governance review we thought that

[0:37:41] Voice 2: would help to uh highlight what that should be thank

[0:37:45] Voice 6: you laura

[0:37:48] Voice 3: patrick i

[0:37:52] Trustee Patrick: just had a quick question

[0:37:52] Trustee Patrick: i i noted that you said heather was taking charge of the regional planning team and the kind of the

[0:37:57] Trustee Patrick: how and the criteria for deciding jobs uh jobs uh projects but uh i i took it from our last

[0:38:03] Trustee Patrick: trust council that trust council is going to want to weigh into that area um hopefully in june and

[0:38:09] Trustee Patrick: so i'm just reminding that i would assume there's going to be some some hopefully good input into

[0:38:16] Trustee Patrick: that yeah yeah

[0:38:18] Voice 2: absolutely the policy that was drafted the last meeting will come back through

[0:38:23] Voice 2: the regional planning committee back to council hopefully for adoption and then that policy will

[0:38:31] Voice 2: be used by staff to develop internal procedures probably a management procedure document that

[0:38:38] Voice 2: will outline how staff are going to interpret the policy and provide the information back to trust

[0:38:43] Voice 2: council so the policy is kind of like the high level these are the goals our objectives and

[0:38:49] Voice 2: the things that we'd like to see happen and then staff usually interpret that through some

[0:38:55] Voice 2: procedural documentation does that answer your question yeah

[0:39:04] Trustee Patrick: i'm just it's more the timing issue

[0:39:06] Trustee Patrick: i don't know how much input you know trust council is going to provide in that area that's all

[0:39:10] Trustee Patrick: so

[0:39:12] Voice 2: maybe that might be something the regional planning committee could have a discussion

[0:39:16] Voice 2: about and maybe think a little bit maybe executive committee could think a little bit

[0:39:23] Voice 2: about what kind of discussion would like a council should it go out early with a cover from the

[0:39:32] Voice 2: chair of the committee or the chair of council to ask people to read it and think about it

[0:39:38] Voice 2: you know because it didn't really work that well council last time I think you know if you're going

[0:39:45] Voice 2: to go back to council for discussion you might want to think a little bit about how to make that

[0:39:49] Voice 2: work better um otherwise it will come back as a rfd to adopt and that'll be up to the regional

[0:39:56] Voice 2: planning committee um i'm not sure we're there yet any

[0:40:04] Trustee Luckham: other questions there so i think this is a

[0:40:09] Trustee Luckham: you know if i'm not mistaken this is a pivotal moment here um for council to uh continue to

[0:40:16] Trustee Luckham: endorse this work. And I think that if there's been difficulty in the past, it's because

[0:40:24] Trustee Luckham: of uncertainty in how the implementation is being undertaken. And I think that

[0:40:35] Trustee Luckham: we really need to be sure that we're communicating in the best way

[0:40:42] Trustee Luckham: and addressing the questions and concerns that might be out there with respect to how this is

[0:40:47] Trustee Luckham: all going to work on the ground at the local trust committee levels because that's where the

[0:40:52] Trustee Luckham: concerns are in effectively getting the projects and the works done and securing resources to

[0:41:01] Trustee Luckham: implement the work at the LTC level and so I think we need to if there's been difficulty in this in

[0:41:07] Trustee Luckham: in the past it's because there's uncertainty on the part of trustees about

[0:41:11] Trustee Luckham: the process and the plan overall.

[0:41:13] Trustee Luckham: So I think that's where we need to invest some energy and welcome any

[0:41:18] Trustee Luckham: thoughts on that.

[0:41:20] Trustee Luckham: CEO Hudson pillar.

[0:41:22] Voice 1: Well, so that's what we're doing.

[0:41:26] Voice 1: Yeah, exactly.

[0:41:27] Voice 1: So if EC wants to help us with identifying the two or three things that you

[0:41:34] Voice 1: need to action, keep in mind,

[0:41:36] Voice 1: there's been nothing that for years there's been nothing that leads us to these decisions

[0:41:41] Voice 1: so now something's being put in front of you as okay well how about this this would be a way for

[0:41:50] Voice 1: you to allocate your resources they're finite to and i won't say an infinite problem but a continual

[0:41:58] Voice 1: updating of 22 official community plans and how to how to do that so we have nothing other than

[0:42:06] Voice 1: debate at the budget floor, at the budget table to how these things move forward, which we witnessed

[0:42:14] Voice 1: two weeks ago. So yeah, this is landing this advice on how to have that conversation,

[0:42:24] Voice 1: whether it's a very simple conversation backed up by this, but the key point is leave the next

[0:42:30] Voice 1: trust council with at least a structure for making some of these important decisions moving forward.

[0:42:37] Voice 1: and the governance reporting said essentially what's happening here established criteria for

[0:42:43] Voice 1: these various projects trust council will determine which ones should be it's not the staff

[0:42:48] Voice 1: we can recommend any anything right trust council would debate and look at which are our priorities

[0:42:54] Voice 1: over the next year two years three years and we'd allocate funds on a sustained basis to try and

[0:43:01] Voice 1: continuously get this work done so that's what the this effort is and how we have that conversation

[0:43:07] Voice 1: with 26 people um and to grab the attention of trust council to go this is exactly what this

[0:43:14] Voice 1: exercise is for any insights are um would be appreciated because we'll because we have to do

[0:43:21] Voice 1: this well um not lost time um at last trust council because people have read it um and are

[0:43:30] Voice 1: are familiar with it so um to some degree but uh perhaps not with to the level of detail it's

[0:43:34] Voice 1: written or

[0:43:39] Trustee Luckham: patrick i

[0:43:40] Trustee Patrick: don't disagree i just want to make sure there's clarity i heard both saying

[0:43:43] Trustee Patrick: ec's job is to figure this out and then i heard also that the regional planning committee needs

[0:43:47] Trustee Patrick: to figure it out so um yes we need to put some effort into how to have this conversation at

[0:43:52] Trustee Patrick: trust council and one of those decisions so you know we let's let's figure this out

[0:44:01] Trustee Luckham: absolutely okay um we'll see how that unfolds um is there anything further for the director

[0:44:09] Trustee Luckham: wearing multiple hats thank you for that um so just director of trust area services um

[0:44:17] Trustee Luckham: ceo hudson pillar is claire with us she sure is

[0:44:20] Trustee Luckham: perfect there you are director frader welcome

[0:44:23] Trustee Luckham: and back

[0:44:25] Voice 1: from back from everywhere yeah

[0:44:28] Trustee Luckham: thank

[0:44:31] Voice 6: you chair luckham so not much of an update on

[0:44:34] Voice 6: your follow-up action list because of course it's been islands 2050 all the time um so i don't have

[0:44:41] Voice 6: any particular updates for you on this list but would be happy to give you an overall director's

[0:44:44] Voice 6: update

[0:44:46] Trustee Luckham: okay um sure and then we'll maybe it says questions on anything on the list there we could

[0:44:53] Trustee Luckham: could follow that up in questions after your report. So go ahead.

[0:44:56] Voice 6: Sure, thank you. So we're

[0:44:59] Voice 6: back from our first round of engagement on the islands. We went to Denman, Hornby, and Thetis

[0:45:03] Voice 6: Islands. And I would say we had a great time, actually. Really enjoyed meeting with everyone

[0:45:09] Voice 6: and hearing views. We heard a diversity of perspectives and had about 55 people at our

[0:45:16] Voice 6: booth on Denman. We'll wait for the final counts to come in, but around 70-something on Hornby at

[0:45:21] Voice 6: at the information booths.

[0:45:23] Voice 6: Fewer on Thetis, it was a quiet day there.

[0:45:25] Voice 6: And then we had lower turnout in the evenings in the halls,

[0:45:28] Voice 6: sort of in the neighborhood of 10 to 15 people.

[0:45:31] Voice 6: And again, fewer on Thetis.

[0:45:33] Voice 6: By and large, we were relatively happy

[0:45:35] Voice 6: with the conversations we had.

[0:45:37] Voice 6: And it was so nice to be out talking with people

[0:45:41] Voice 6: and hearing about the things that matter to them.

[0:45:43] Voice 6: So we're just looking forward to more.

[0:45:45] Voice 6: And we've seen an uptake in the surveys as well

[0:45:47] Voice 6: since we've been out talking.

[0:45:49] Voice 6: So really pleased to see people contributing.

[0:45:52] Voice 6: uh we are um have held the community workshop last night and i believe we were in 75ish territory in

[0:45:59] Voice 6: terms of the number of participants again i'll wait for i it was a bit hard to tell because

[0:46:02] Voice 6: people were coming in as i was in a breakout group but isl will prepare the final number but again

[0:46:07] Voice 6: really pleased with the conversations that happened and the level of commitment people

[0:46:12] Voice 6: have to reading the document and thinking about it and commenting in a really informed way

[0:46:17] Voice 6: so that was great and we look forward to having another community workshop next tuesday night

[0:46:22] Voice 6: We are going to Bowen this weekend, looking forward to that, I've just heard that Daniel Martin who's the planner there will be joining us, that will be great to have him along.

[0:46:31] Voice 6: And we're up and running, we are working towards also posting the remaining answers from the question and answer session. Thank you to Chair Leckham for your responses, we're now working as staff to try and

[0:46:43] Voice 6: fill in some of the additional ones and get those up. We have a video coming this week which we'll be putting on the website and promoting.

[0:46:48] Voice 6: promoting and just continuing to roll out the project so really underway now and it feels

[0:46:55] Voice 6: really good and I think the team's feeling really positive about where we're heading in terms of

[0:46:59] Voice 6: getting lots of views from everyone around all the different topics so thank you for that and

[0:47:06] Voice 6: thank you for all your support as we've tried to launch this big project for the trust in addition

[0:47:12] Voice 6: to that we have also another major project was the living in the trust area mailing so really

[0:47:17] Voice 6: pleased to let you know that project is now in the mail so we've we've heard that it's arrived

[0:47:21] Voice 6: on some people's doorsteps already and we've completed the mailing to a thousand new residents

[0:47:28] Voice 6: using a mailing list developed in our GIS department so really pleased with that and

[0:47:34] Voice 6: the next steps there are just to develop a procedure so that if trust programs committee

[0:47:37] Voice 6: wants to continue this on a routine basis next year we'll sort of have a easy way to implement

[0:47:43] Voice 6: that. On your agenda today we've got the tax notice so once we get your feedback today we'll

[0:47:49] Voice 6: be working to get that to the province for March 31st deadline. We're also looking to kick off the

[0:47:53] Voice 6: annual report process. We are working on a powerpoint about the Islands Trust that we hope

[0:48:00] Voice 6: to have done you know in relatively good shape by the end of the month. We're also now hoping to

[0:48:06] Voice 6: catch up with some advocacy letters that are that are due and hope to do that within the next few

[0:48:11] Voice 6: weeks and finally stewardship awards we're continuing to promote that program and uh

[0:48:16] Voice 6: support inquiries that are coming in those are our highlights at this time um so happy to take

[0:48:23] Voice 6: any questions like

[0:48:26] Voice 3: they're fast vice chair rogers oh

[0:48:29] Trustee Fast: thank you claire my um just a couple of

[0:48:32] Trustee Fast: questions for the uh workshop tuesday night last night um did you have a sense of regional

[0:48:40] Trustee Fast: regional distribution or was it just a few islands or I'm not sure if you can

[0:48:44] Voice 6: answer that I can't

[0:48:45] Voice 6: really answer that some people did note their islands behind their names I did recognize names

[0:48:49] Voice 6: from different islands but no I didn't really get a sense of it okay um thank

[0:48:55] Trustee Fast: you and then my other

[0:48:56] Trustee Fast: question is uh can I get a copy of the what's being mailed out to the new people I'd like to

[0:49:00] Trustee Fast: see it

[0:49:01] Voice 6: oh sure um yes we can send an email to trustees that's a great idea thank you um I'll

[0:49:06] Voice 6: that thank you and I would say the publications we've included them on the 2050 table and they've

[0:49:12] Voice 6: the stewardship text document seems to be a bit of a hit and certainly new residents are picking

[0:49:17] Voice 6: up the telephone sheet that we provided and going oh thank goodness so that's been nice just

[0:49:22] Voice 6: anecdotal feedback that we've been getting at the tables when we're out on the islands

[0:49:25] Voice 6: thank you Dan

[0:49:29] Trustee Luckham: Rogers thanks

[0:49:37] Trustee Rogers: Claire nice to see you and congratulations I'm only set sorry that

[0:49:41] Trustee Rogers: that you're not going to, I know we insisted

[0:49:44] Trustee Rogers: that it's going to be virtual in our local trust areas

[0:49:46] Trustee Rogers: and we're not going to get to see your team out here,

[0:49:50] Trustee Rogers: but that's fine.

[0:49:52] Trustee Rogers: I just wanted to, I wanted to ask sort of a general question.

[0:49:56] Trustee Rogers: There's a number of recognizable voices

[0:49:59] Trustee Rogers: that have been sort of critical of our process, et cetera.

[0:50:03] Trustee Rogers: And I'm wondering, did those voices come to the,

[0:50:08] Trustee Rogers: did you recognize some of those voices

[0:50:09] Trustee Rogers: at the uh the meeting last night I was traveling so wasn't able to uh get into the meeting um

[0:50:17] Voice 6: certainly I think we did recognize some people who have been you know deeply connected to the

[0:50:21] Voice 6: project were certainly there last night um and there were I think we had a whole variety of

[0:50:25] Voice 6: people people who have been like with us every step of the way and really involved and we also

[0:50:29] Voice 6: had some new people who were curious who were there sort of I did I spoke with one this morning

[0:50:33] Voice 6: who um had received the flyer and was interested but didn't have any background so there was a

[0:50:38] Voice 6: large diversity of people um with in terms of knowledge and connection to the project who were

[0:50:42] Voice 6: there um

[0:50:44] Trustee Rogers: i mean i asked the question because as i said that they've been critical they haven't been

[0:50:49] Trustee Rogers: there's been some criticism that we haven't engaged these folks or the community at large

[0:50:54] Trustee Rogers: and i want to make sure they're taking up the opportunity to be there and be part of this

[0:50:59] Trustee Rogers: engagement process um my second question is actually unrelated to your report but i i i

[0:51:05] Trustee Rogers: I wonder about, I noticed we have a TPC meeting scheduled for April 10th, and you guys are way engaged with your engagement process.

[0:51:13] Trustee Rogers: And is there any discussion about whether that's going ahead and what the

[0:51:17] Trustee Rogers: agenda would be?

[0:51:18] Voice 6: So I believe at this point, again, we're very busy.

[0:51:22] Voice 6: My intention is to bring the Secretariat services to that meeting and maybe limit it to that, because we've got a number of organizations looking for some certainty around whether or not they will have support.

[0:51:32] Voice 6: right

[0:51:32] Trustee Rogers: because we're because we're into the new budget year yeah got it

[0:51:36] Voice 6: so i think i think we

[0:51:37] Voice 6: might with you know we'll speak with the chair of the committee but i think we might just limit it

[0:51:40] Voice 6: to that one priority and then bring um all the rest of it to your main meeting

[0:51:44] Trustee Rogers: i'm just concerned

[0:51:46] Trustee Rogers: about you guys being overwhelmed thank

[0:51:48] Voice 6: you for that concern uh

[0:51:52] Trustee Luckham: david marla i think i maybe saw

[0:51:54] Trustee Luckham: your hand was up there did you have something to offer on that questions that came up

[0:51:59] Voice 2: actually

[0:52:00] Voice 2: Actually, yeah, I just wanted to let you know that the room I was in, we had several of the more critical people that we've been dealing with, you know, that we've seen a lot of correspondence and delegations about.

[0:52:14] Voice 2: I felt the discussion was really good.

[0:52:18] Voice 2: They had an opportunity to, you know, have the say and also other people provided some counter questions around it.

[0:52:26] Voice 2: so it felt like they had a good discussion whether or not they changed the mind i don't know but

[0:52:32] Voice 2: that's okay um but they were engaged and it was really good no

[0:52:38] Trustee Rogers: that's good that's what i wanted

[0:52:39] Trustee Rogers: to know i'm not suggesting we're trying to change people's minds i just want to make sure that

[0:52:43] Trustee Rogers: they're feeling like they're getting an opportunity to be heard yeah

[0:52:46] Voice 2: so it's really personal

[0:52:47] Trustee Rogers: good

[0:52:50] Trustee Luckham: Okay. Laura, did you have anything? No. Okay. So, Claire, I do have a question, and it sort of

[0:53:00] Trustee Luckham: stems initially from what was maybe not the best turnout on Thetis. And my question is about the

[0:53:09] Trustee Luckham: advanced communication, because even yesterday at the closing of the post office, we have not

[0:53:16] Trustee Luckham: received a mail out on Thetis. And so therefore, that reflects, I think, the not great turnout.

[0:53:24] Trustee Luckham: And then I can't help but have noticed in that as well with the advanced communication, I'm

[0:53:31] Trustee Luckham: calling it, is that I got a reminder on Monday about Tuesday's webinar session. And I searched

[0:53:41] Trustee Luckham: my email box to see if there had been anything prior to that. And there wasn't. And I don't know

[0:53:45] Trustee Luckham: if i'm supposed to be a subscriber to something that i'm not but i sort of imagine that i would be

[0:53:51] Trustee Luckham: and certainly i've seen materials but i'm just reflecting on whether or not the public is

[0:53:57] Trustee Luckham: seeing this and getting advanced notification especially in this um in the spring break

[0:54:03] Trustee Luckham: weeks which drags on throughout the trust area and uh just wondering if you have any reflections on

[0:54:11] Trustee Luckham: Has there been some sort of failure with Canada Post or other communications?

[0:54:18] Trustee Luckham: And whether or not if there's opportunity at the end of this process to consider whether or not there's some additional outreach that should maybe be considered in areas that if there's anybody else that hasn't had advanced notice of these events, that would obviously affect the turnout.

[0:54:37] Trustee Luckham: out because of course that's the criticism is that we're not providing opportunities for people

[0:54:43] Trustee Luckham: to be engaged so just your thoughts on that um

[0:54:46] Voice 6: yes we have no idea why fetus hasn't received

[0:54:48] Voice 6: the mail out and we are following up with bc mail today it was meant to be a three to five day

[0:54:52] Voice 6: delivery um and

[0:54:54] Voice 6: for those events that were early in the schedule we you know we had placed it you

[0:54:57] Voice 6: know to arrive a week before um such that it wasn't sitting in mailboxes for the end of the

[0:55:02] Voice 6: you know a month from now you know the ones in april it wasn't going to be six weeks before

[0:55:05] Voice 6: so trying to blend that we have no idea why thetis hasn't received it so we are following

[0:55:10] Voice 6: up with bc mail because that's we just don't know and that's really disappointing because

[0:55:15] Voice 6: it should have arrived you know at least we were hoping on the monday of the event at the very

[0:55:20] Voice 6: least or the monday of the week before so we will follow up and find out why um with regard to prior

[0:55:26] Voice 6: promotion that fire is really our major tool to reach households but we have been promoting on

[0:55:30] Voice 6: on Facebook. And I think there might have been a miss with the community workshop, which is why

[0:55:36] Voice 6: on the Monday night was another big push, which really did see, we did see a big bump in response

[0:55:42] Voice 6: to that. But yes, we certainly are going to be looking at lessons learned and how we could do

[0:55:46] Voice 6: things differently. Facebook has proven to be quite a good tool, which, you know, we added for

[0:55:50] Voice 6: the first round of 2050 that has proven and sharing into community groups. And we're appreciating

[0:55:55] Voice 6: the support of the administrators of those community groups and allowing us to keep pushing

[0:55:59] Voice 6: content into them and then all of us can support community and subscribing for Islands Trust

[0:56:06] Voice 6: email notices because that really is the best way to reach people directly. There were conversations

[0:56:11] Voice 6: we had on Thetis about how else can we reach you and really I think the participants concluded that

[0:56:16] Voice 6: people just need to sign up on the Islands Trust website is one of the most direct ways to get

[0:56:20] Voice 6: news from the Islands Trust and as you know with Thetis we also had pushed it down in advance to

[0:56:26] Voice 6: e-spokes. And what we were hearing is that people didn't mind if we harassed them. So they were

[0:56:31] Voice 6: saying even send it two or three times, which was something we're always trying to reach that

[0:56:34] Voice 6: balance of being proactive, but not being annoying. So for each community, we're learning where that

[0:56:40] Voice 6: balance is. And for Thetis, we've heard, you know, risk being annoying. So that was good feedback

[0:56:45] Voice 6: we'll have for future public engagement.

[0:56:48] Trustee Luckham: Yeah. No, our e-spoke comes out daily and I think

[0:56:52] Trustee Luckham: multiple opportunities exist and it's not offensive so thanks for that and don't take my

[0:56:58] Trustee Luckham: uh question as as critical just wanting to be sure that we're understanding the process and thinking

[0:57:04] Trustee Luckham: about um how we how we continue to proceed through this so thank you uh through you

[0:57:11] Trustee Luckham: and your team

[0:57:11] Trustee Luckham: because you are incredibly busy with very little resources to to handle this so thank you uh vice

[0:57:18] Trustee Luckham: Vice Chair Fast.

[0:57:19] Trustee Fast: What is this daily vSpoke of which you both mentioned?

[0:57:24] Trustee Luckham: Oh, it's just a community virtual newsletter that goes out every day

[0:57:29] Trustee Luckham: with daily activity announcements and stuff.

[0:57:33] Trustee Luckham: So that's our main communication.

[0:57:34] Trustee Fast: It's an email.

[0:57:36] Trustee Luckham: Yep.

[0:57:36] Trustee Fast: Well, thank you.

[0:57:38] Trustee Luckham: Yeah, we used to have a thing called Spokes, which is a phone tree,

[0:57:41] Trustee Luckham: and they just advanced that to be eSpokes.

[0:57:43] Trustee Luckham: Oh,

[0:57:43] Trustee Fast: gotcha.

[0:57:44] Trustee Fast: Thank you.

[0:57:47] Trustee Luckham: All right.

[0:57:48] Trustee Luckham: Anything else you'd like to tell us today, Director Frater?

[0:57:51] Voice 6: I know, I think those are the highlights.

[0:57:53] Voice 6: Just thank you for your support.

[0:57:55] Voice 6: I let you know, Tara Tedesco will be staying on with us

[0:57:58] Voice 6: through April, stepping into the communication specialist

[0:58:01] Voice 6: role as Vicky Swan is staying on temporary assignment

[0:58:04] Voice 6: until October.

[0:58:05] Voice 6: So we're happy to have some continuation.

[0:58:07] Voice 6: It's a different role for her,

[0:58:08] Voice 6: but I'm pleased that she'll be able to stay with us.

[0:58:11] Voice 6: And Corrine, who's been filling that role

[0:58:12] Voice 6: has agreed to sit around in the wings

[0:58:14] Voice 6: and perhaps on contract if we need her support.

[0:58:16] Voice 6: and yeah so very happy we're able to have some continuity going on at least in the short term

[0:58:25] Trustee Luckham: okay thank you for some reason i've ended up on a different part of the agenda here today

[0:58:32] Trustee Luckham: um um but uh okay so i think that concludes our reports legislative services um oh there we are

[0:58:44] Trustee Luckham: sorry there we go so this brings us then to local trust uh committee uh chair updates and i'm going

[0:58:56] Trustee Luckham: to um start off with dan rogers and also at the same time thank him incredibly um for stepping in

[0:59:03] Trustee Luckham: at the very last minute to uh chair salt spring island um it was much appreciated we had a really

[0:59:10] Trustee Luckham: really great session yesterday with the Penelope in talking about shoreline values and First

[0:59:17] Trustee Luckham: Nations interests in the protection of those values and what those shared values are. So

[0:59:23] Trustee Luckham: thank you for providing that opportunity. So over to you, Dan Rogers.

[0:59:27] Trustee Rogers: That's fine. That's

[0:59:28] Trustee Rogers: why we have alternate chairs. And I'll just say it was a bit of a challenge getting home last

[0:59:35] Trustee Rogers: night but that was okay eventually um it uh i i missed my reservation of the Nanaimo ferry by

[0:59:43] Trustee Rogers: four minutes and found out they will not allow you on and ended up coming through

[0:59:47] Trustee Rogers: duke point back to Tawasin and home because the next ferry after six o'clock is 10 after 10.

[0:59:53] Trustee Rogers: and um so anyway i see i see vice chair fast nodding knowing as she comes back

[1:00:00] Trustee Rogers: from from hornby and denman it was it was good to be on salt spring sda it's the only one i'm going

[1:00:05] Trustee Rogers: to report on um at any length because all of the other ones i are are my cycle is they start sort

[1:00:12] Trustee Rogers: of at the end begin and they sort of the end and the beginning of each month so i haven't had any

[1:00:18] Trustee Rogers: of my my normal local trust committees we have them next to next week and to the following week

[1:00:24] Trustee Rogers: Salt Spring was good.

[1:00:26] Trustee Rogers: We had a fairly efficient morning where very few people were there,

[1:00:31] Trustee Rogers: but the afternoon we had approximately 30 people in attendance.

[1:00:35] Trustee Rogers: After a few glitches, mostly on my part,

[1:00:38] Trustee Rogers: I relearned how the electronic meeting process worked.

[1:00:43] Trustee Rogers: I will report on a couple of things.

[1:00:47] Trustee Rogers: There were two applications on the agenda dealing with small islands, one on the islet with one property and one secret island, which is one of those islands that was subdivided into many, many small lots years ago, which is, you wonder what people were thinking all those years ago.

[1:01:13] Trustee Rogers: but in any case uh it was an interesting uh for me to do and we um effectively turned down one of

[1:01:20] Trustee Rogers: the applications for a very large dock uh and uh the other one we decided that the on the islet one

[1:01:27] Trustee Rogers: it it needed to go out to uh for uh first nations engagement because uh the sensitivity of and

[1:01:35] Trustee Rogers: consultation because of the the issues around um uh around shoreline protection of trying to

[1:01:42] Trustee Rogers: develop an island uh and frankly the applicant was not really understanding why we were doing

[1:01:49] Trustee Rogers: it but that's what we did um of particular interest to the chair uh and to um perhaps

[1:01:57] Trustee Rogers: to senior staff is um because i'm not sure what the fallout's going to be uh at the end of the

[1:02:04] Trustee Rogers: meeting after a series of commentary during town hall about this issue the local trust committee

[1:02:11] Trustee Rogers: many voted to rescind the concurrence to the telecommunications tower that has on Channel

[1:02:18] Trustee Rogers: Ridge that had been passed in October, I think. Of course, this was new to me, but they rescinded

[1:02:26] Trustee Rogers: the concurrence on the basis that they were effectively on the basis that they felt that

[1:02:32] Trustee Rogers: they wanted to ensure that due process had been followed. And there were lots of concerns

[1:02:39] Trustee Rogers: addressed about that um that motion passed so i guess we'll see what happens from there

[1:02:46] Trustee Rogers: um other than that we had a series of other of applications there were no projects on the agenda

[1:02:53] Trustee Rogers: and uh um we uh we i think we passed all or rejected all the other ones i can't remember

[1:03:01] Trustee Rogers: the moment doesn't really know those are the three that stand out for me and um other than

[1:03:06] Trustee Rogers: thought it was a good meeting i have um uh next week is uh main island and we have gambier thanks

[1:03:13] Trustee Rogers: very much that's my report okay

[1:03:16] Trustee Luckham: thank you very much uh dan appreciate that um sue ellen fast

[1:03:22] Trustee Luckham: how about you sure

[1:03:24] Trustee Fast: thank you um yesterday was uh denman island local trust committee

[1:03:28] Trustee Fast: so i too was traveling late last night on the ferries um i um uh it was a spirited meeting

[1:03:36] Trustee Fast: This was the first in-person meeting since December 2019.

[1:03:40] Trustee Fast: And because we'd had to cancel various other in-person meetings that we had tried to hold because of changes in COVID.

[1:03:51] Trustee Fast: And anyway, so as a result, there was a, although, well, it was a good meeting, mostly housing on the agenda.

[1:04:00] Trustee Fast: We had a spirited delegation for affordable housing.

[1:04:05] Trustee Fast: and uh however the meeting was uh i think safe and respectful and we got through all the topics

[1:04:12] Trustee Fast: uh and uh i'll just let you know about some of the housing things there were five on our agenda

[1:04:18] Trustee Fast: um we advanced the denman uh green proposal that this is the denman housing association

[1:04:25] Trustee Fast: with the rainwater harvesting now that is down in downtown uh uh denman downtown denman that's

[1:04:33] Trustee Fast: That's what they call it. And it's great. I saw a sheep on a leash when we first got to the meeting.

[1:04:38] Trustee Fast: I just thought I'd put in that little bit of island trivia. We approved the minister has approved the Denman Community Land Trust Association.

[1:04:52] Trustee Fast: That's the seniors affordable housing. So that came back to the minister after almost nine months with the it being approved.

[1:05:01] Trustee Fast: and um but the seniors uh but that that group was i guess taken by surprise or whatever they've got

[1:05:07] Trustee Fast: something going on they're not quite ready to advance that uh right off the bat um we uh

[1:05:14] Trustee Fast: yeah we had uh comments about um uh adjusting our standing resolutions about enforcement

[1:05:23] Trustee Fast: enforcement regarding housing situations on Denman.

[1:05:29] Trustee Fast: And so the trustees asked staff for some comments

[1:05:36] Trustee Fast: and there'll be something coming to the next meeting.

[1:05:38] Trustee Fast: We requested a project charter regarding the housing review

[1:05:41] Trustee Fast: of the OCP and the land use bylaw

[1:05:43] Trustee Fast: that was passed in the budget.

[1:05:45] Trustee Fast: And Comox Valley Regional District had passed some funding

[1:05:50] Trustee Fast: to do with the housing service study.

[1:05:53] Trustee Fast: So all of these things added up. But I think it was a kind of epic meeting, challenging. And Sonia was there as a planning staff person. I just did the camera recording for that session because we, anyway, that's, we weren't, we didn't have the bandwidth or the cell service to do more.

[1:06:19] Trustee Fast: um but the um uh camera did pack up uh halfway through and luckily mark was able to come on and

[1:06:27] Trustee Fast: help me get it back on online for the second half of the meeting so there'll be two recordings

[1:06:31] Trustee Fast: um our carbon dioxide levels in the room it's a quite a small room although it has a 90 person

[1:06:38] Trustee Fast: limit uh capacity limit for fire um anyway the co2 levels on my little monitor uh went up until

[1:06:46] Trustee Fast: they hit 1500 people were expecting that because i had explained it so we took a brief pause to

[1:06:50] Trustee Fast: open windows and doors watch the levels go down and continued the meeting and i thanked everybody

[1:06:56] Trustee Fast: for helping us keep a safe meeting um so that was good and uh um i reported on um i took a species

[1:07:08] Trustee Fast: at risk workshop from islands trust conservancy last week i'm on to other meetings now um and

[1:07:14] Trustee Fast: And there were members from the Denman Conservancy there as well.

[1:07:18] Trustee Fast: I have Ocean Watch Task Force on Friday, Gambier LTC next week.

[1:07:26] Trustee Fast: And I hope everybody is enjoying the CBC competition for small communities where Salt Spring and Galliano are facing off against Sechelt and Gibson's are facing off.

[1:07:41] Trustee Fast: anyways just there are some fun positive stuff uh happening on um cbc radio and uh twitter thank

[1:07:49] Trustee Fast: you that's my report great

[1:07:53] Trustee Luckham: thank you uh vice chair fast um maybe i'll just ask you mentioned

[1:07:58] Trustee Luckham: 1500 with the number that you watch your little meter go up to what is considered a safe limit

[1:08:02] Trustee Luckham: i'll

[1:08:04] Trustee Fast: send you that in an email but i'm pretty sure 1500 is the um one that health canada the

[1:08:09] Trustee Fast: the federal kind of limit, but they're only guidelines.

[1:08:13] Trustee Fast: This is, there's no mandate or anything about that.

[1:08:16] Trustee Fast: Thank you.

[1:08:16] Trustee Luckham: Understood, thank you.

[1:08:19] Trustee Luckham: Okay, so Trustee Patrick, over to you.

[1:08:23] Trustee Patrick: Oh, thank you.

[1:08:24] Trustee Patrick: I just want to follow up on Sue Ellen's comments

[1:08:28] Trustee Patrick: about the OCP and the housing and all of that.

[1:08:30] Trustee Patrick: And I think of what we're doing here on Salt Spring,

[1:08:33] Trustee Patrick: I know Maine's working on it and I've heard nothing

[1:08:36] Trustee Patrick: but issues coming out of Hornby.

[1:08:37] Trustee Patrick: uh i just want to bring to uh um uh director marler's attention i think i i know we've talked

[1:08:45] Trustee Patrick: about trying to have a round table of staff or so forth through the regional planning committee on

[1:08:50] Trustee Patrick: housing and opportunities i think i think there is a huge opportunity to coordinate that sooner

[1:08:55] Trustee Patrick: than later because i think there's a lot of different regions working on this issue and i'm

[1:09:01] Trustee Patrick: ultimately concerned we've got to get some some fundamental conversations regarding equity and

[1:09:07] Trustee Patrick: other issues in regard to housing because um you know what i'm hearing in the conversation you know

[1:09:12] Trustee Patrick: it's like you talked it's like it's kind of like okay that the populations are growing in single

[1:09:18] Trustee Patrick: family houses and yet we we kind of put all this uh added requirements on any you know affordable

[1:09:24] Trustee Patrick: housing coming in and we've got to pay attention to that and make sure that we're being equitable

[1:09:28] Trustee Patrick: in how we're addressing these issues so i just i think the time is now to have these conversations

[1:09:35] Trustee Patrick: but anyway, I do not, I have not had any meetings

[1:09:39] Trustee Patrick: since our last conversation.

[1:09:41] Trustee Patrick: I do have North Pender tomorrow.

[1:09:44] Trustee Patrick: It's a active meeting.

[1:09:45] Trustee Patrick: This really is an accumulation

[1:09:49] Trustee Patrick: of all the community information meetings

[1:09:51] Trustee Patrick: and the inputs that they've had

[1:09:52] Trustee Patrick: for the land use bylaw review

[1:09:56] Trustee Patrick: and hope to give final instructions to staff tomorrow

[1:09:59] Trustee Patrick: on amendments and hope to give that first reading

[1:10:03] Trustee Patrick: in the next meeting.

[1:10:04] Trustee Patrick: meeting, so I think that's their intent.

[1:10:07] Trustee Patrick: So it will, it's definitely getting a lot of attention

[1:10:10] Trustee Patrick: and will be an interesting meeting

[1:10:14] Trustee Patrick: and it will be in person in North Pender tomorrow.

[1:10:21] Voice 3: Okay, very good.

[1:10:22] Trustee Luckham: Thank you very much, Trustee Patrick.

[1:10:25] Trustee Luckham: So in terms of meetings,

[1:10:27] Trustee Luckham: since our last executive committee meeting to report on,

[1:10:30] Trustee Luckham: I was, as I've said, I'm grateful for Trustee Rogers

[1:10:33] Trustee Luckham: having taken my seat at Salt Spring.

[1:10:36] Trustee Luckham: so thank you for that. We've participated in C2C work with the

[1:10:46] Trustee Luckham: Penelakut Nation and we have another engagement opportunity coming up on the

[1:10:49] Trustee Luckham: 29th with the Liaxin Nation. So that's my report. I'm going to move along to

[1:10:59] Trustee Luckham: the Islands Trust Conservancy Liaison Update. Do you have anything to add that's new,

[1:11:03] Trustee Luckham: trustee fast um

[1:11:05] Trustee Fast: just the letter that's in the addendum that i'm hoping uh we well we'll talk

[1:11:11] Trustee Fast: about it when we get to it

[1:11:12] Trustee Luckham: all right thank you so we're at 12 minutes after 10 by my clock

[1:11:18] Trustee Luckham: um and um perhaps we'll get through the bylaws for approval and consideration and maybe have a

[1:11:24] Trustee Luckham: short break after those i think that they wouldn't be difficult to get through if that's all right

[1:11:29] Trustee Luckham: with vice chairs and staff and then we'll maybe have a short break just to fill up our teacups

[1:11:35] Trustee Luckham: or something before we continue on with the remainder of the agenda. The first item on that

[1:11:41] Trustee Luckham: list would be Bowen Island Municipality Bylaw number 564. It's a land use bylaw amendment

[1:11:46] Trustee Luckham: request for decision. Vice Chair Fast, do you wish Director Mahler to speak to introduce this motion

[1:11:53] Trustee Luckham: or this bylaw rather? So I'll turn to Director Mahler and then I'll come back to you,

[1:11:58] Trustee Luckham: Vice Chair Fast for a motion.

[1:12:02] Voice 2: Okay, thank you.

[1:12:03] Voice 2: Yes, this is a bylaw from Borne Island Municipality,

[1:12:08] Voice 2: bylaw number 564.

[1:12:10] Voice 2: It is a land use bylaw amendment,

[1:12:13] Voice 2: which means it is coming to the executive committee

[1:12:16] Voice 2: under the letters patent for review and comment

[1:12:22] Voice 2: after first reading and before public hearing.

[1:12:25] Voice 2: The bylaw, the purpose is here on page 16 of the agenda, which is a site-specific amendment.

[1:12:37] Voice 2: It's to allow an unpermitted secondary dwelling on the specified lot.

[1:12:42] Voice 2: So this bylaw will increase the permitted floor area for the secondary dwelling and it reduces required setback from 7.5 metres to 3 metres.

[1:12:52] Voice 2: Interestingly, Boeing Council is considering making this only apply to the existing building.

[1:13:02] Voice 2: There's a requirement for a covenant that if this building is destroyed, that the existing bylaw requirements would come back into force.

[1:13:13] Voice 2: So, a review of the Islands Trust policy statement, which is what the executive community is asked

[1:13:18] Voice 2: to comment back on, is here on page, I think this is 17.

[1:13:25] Voice 2: Boren's staff identified four of the policies that could apply to this particular project.

[1:13:36] Voice 2: Islands Trust staff have reviewed the policies and concur with the Boren's staff that these

[1:13:41] Voice 2: these four appear to be the most relevant

[1:13:43] Voice 2: and that the proposal does not in any way

[1:13:47] Voice 2: appear to violate these policies.

[1:13:51] Voice 2: So the staff recommendation is at the top of page 16,

[1:13:55] Voice 2: which is to advise Boyne Island Municipality

[1:13:58] Voice 2: that the executive committee believes

[1:14:00] Voice 2: it's not contrary to your variance

[1:14:02] Voice 2: with the Alice Trust policies statement.

[1:14:09] Voice 8: Can't hear you, Chair.

[1:14:14] Trustee Fast: Can't hear you, Chair.

[1:14:16] Trustee Rogers: Peter, we can't hear you.

[1:14:17] Trustee Rogers: I

[1:14:18] Trustee Luckham: see that's why I couldn't be heard so thank you David for your report and your concurrence

[1:14:23] Trustee Luckham: of the findings of the Bowen Island Municipality staff and so now it'd be up to us to determine

[1:14:29] Trustee Luckham: whether or not we agree as well and I'll turn to Trustee Fass to make a motion and speak to the

[1:14:33] Trustee Luckham: motion sure

[1:14:35] Trustee Fast: thank you chair I move that the executive committee advise Bowen Island Municipality

[1:14:39] Trustee Fast: that bylaw number 564 cited as Bowen Island Municipality land use bylaw number 57 2002

[1:14:45] Trustee Fast: 2002 amendment bylaw number 564 2022 is not contrary to or at variance with the island's

[1:14:54] Trustee Fast: trust policy statement very

[1:14:56] Trustee Luckham: good do i have a seconder trustee patrick thank you very much

[1:14:59] Trustee Luckham: uh trustee faster to speak to it um

[1:15:03] Trustee Fast: just that this has been a long-standing issue once the

[1:15:07] Trustee Fast: unpermitted secondary dwelling uh was discovered by uh bc assessment um uh this has been something

[1:15:15] Trustee Fast: that Bowen Island Municipality has been working through and this is the point that we've got to

[1:15:24] Trustee Fast: and it reverts to the if the building is damaged beyond repair for some reason like a fire or

[1:15:33] Trustee Fast: whatever then this particular LUB amendment goes away and they're back to the existing

[1:15:44] Trustee Fast: existing land use bylaw. Thank you.

[1:15:47] Voice 3: Very good. Thank you. Any

[1:15:49] Trustee Luckham: questions or discussion on this

[1:15:51] Trustee Luckham: item? No. So then I'm going to call for the vote. All those in favor? And that's none opposed. And

[1:16:01] Trustee Luckham: so that carries. So thank you very much for the work, Director Marler and Trustee Fast. So next

[1:16:10] Trustee Luckham: item is Galeano Local Trust Committee Fees Bylaw number 281. This is an administrative bylaw.

[1:16:15] Trustee Luckham: and I'll turn to Dan Rogers.

[1:16:18] Trustee Luckham: Do you wish to speak to this

[1:16:19] Trustee Luckham: or would you like Dr. Mahler to speak to it?

[1:16:21] Trustee Rogers: I'm happy to.

[1:16:22] Trustee Rogers: This is the Galeano Local Trust Committee

[1:16:25] Trustee Rogers: has given three readings to the recommended fees bylaw.

[1:16:31] Trustee Rogers: And my recollection is without amendment.

[1:16:33] Trustee Rogers: So the fees are there.

[1:16:35] Trustee Rogers: So I'd be happy to make the motion

[1:16:37] Trustee Rogers: that the Islands Trust Executive Committee

[1:16:39] Trustee Rogers: approve Galeano Local Trust Committee bylaw number 281

[1:16:42] Trustee Rogers: and cited as Galeano Local Trust Committee Fees By-law

[1:16:46] Trustee Rogers: in accordance with Section 27 of the Allens Trust Act.

[1:16:49] Trustee Luckham: Very good. Do I have a seconder?

[1:16:52] Trustee Luckham: Trustee Patrick, thank you very much.

[1:16:55] Trustee Luckham: I presume you don't wish to speak to it further.

[1:16:57] Trustee Luckham: I

[1:16:58] Trustee Rogers: just wanted to add, I'd forgotten,

[1:17:00] Trustee Rogers: just for the CAO's information,

[1:17:02] Trustee Rogers: the Salt Spring Local Trust Committee

[1:17:04] Trustee Rogers: adopted their Fees By-law yesterday.

[1:17:07] Trustee Rogers: So the number of local trust committees is moving up.

[1:17:11] Trustee Rogers: So that's all I wanted to say.

[1:17:13] Trustee Rogers: thank

[1:17:13] Trustee Luckham: you man um okay so i'll call the vote oh actually sue ellen fast go ahead

[1:17:20] Trustee Luckham: um

[1:17:20] Trustee Fast: should this motion have the word 2022 in it somewhere like after 281 uh david marler

[1:17:32] Voice 2: um no i don't believe so i think the bylaw was prepared in 2021 oh i see

[1:17:40] Voice 2: yeah okay thank you

[1:17:42] Voice 2: Oh, I see what you're saying.

[1:17:43] Voice 2: Yeah, the amendment bylaw, right?

[1:17:47] Voice 2: So yeah, you're right.

[1:17:48] Voice 2: There's an error in the resolution.

[1:17:53] Voice 2: It should say cited as Galeana Island

[1:17:57] Voice 2: Local Trust Committee Fees Bylaw 2021 number.

[1:18:02] Voice 2: What's this bylaw number here?

[1:18:06] Voice 2: 2021-2022.

[1:18:08] Voice 2: Yeah, my apologies.

[1:18:09] Trustee Rogers: So it should read approved Galeano local trustee local trust committee bylaw number 281, 2022.

[1:18:19] Voice 2: So the full resolution of the Islands Trust Executive Committee approved Galeano Island local trust committee bylaw number 281, cited as Galeano Island local trust committee fees bylaw 2021.

[1:18:32] Voice 2: Well, actually, you know what, can you just let me just double check this one?

[1:18:37] Voice 2: on they may be adopting completely new bylaws so that might be and it could be there it wasn't a

[1:18:43] Voice 2: completely new bylaw yeah so that's why i believe it is yeah so the the citation is here is correct

[1:18:54] Voice 2: sorry okay

[1:18:55] Trustee Fast: it's

[1:18:56] Voice 2: right my apologies thank

[1:18:58] Trustee Fast: you for checking i appreciate it so

[1:19:02] Trustee Luckham: the motion is

[1:19:03] Trustee Luckham: is accurate as presented and I do believe that's been moved

[1:19:07] Trustee Luckham: and seconded and so that's good news

[1:19:11] Trustee Luckham: because there's two other motions here

[1:19:12] Trustee Luckham: that are exactly the same and that makes me worry

[1:19:16] Trustee Luckham: about what preceded it.

[1:19:19] Trustee Luckham: So therefore I'll just call the vote on this one,

[1:19:22] Trustee Luckham: the Galliano fees by-law, all those in favor?

[1:19:26] Trustee Luckham: Any opposed, none opposed, that carries.

[1:19:29] Trustee Luckham: So thank you very much.

[1:19:30] Trustee Luckham: So South Pender LTC Fees By-law turn to Vice Chair Patrick.

[1:19:36] Trustee Patrick: No, I'm happy to bring this by-law.

[1:19:38] Trustee Patrick: I think one trustee was preparing to not want to support

[1:19:42] Trustee Patrick: this when the other trustees said, well,

[1:19:44] Trustee Patrick: the fees were very low, so it moved forward.

[1:19:48] Trustee Patrick: So I'm happy to bring this motion to the table

[1:19:50] Trustee Patrick: that the Islands Trust Executive Committee

[1:19:52] Trustee Patrick: approve South Pender Island Local Trust Committee

[1:19:54] Trustee Patrick: by-law number 124 cited as South Pender Island

[1:19:58] Trustee Patrick: Local Trust Committee Fees By-law 2021

[1:20:01] Trustee Patrick: in accordance with Section 27 of the Islands Trust Act.

[1:20:07] Trustee Luckham: Very good, so do I have a seconder, Diane Rogers?

[1:20:10] Trustee Luckham: Thank you, do you wish to speak to it at all?

[1:20:13] Trustee Luckham: No, okay, thank you.

[1:20:15] Trustee Luckham: Then any questions, otherwise I'll just call the vote.

[1:20:18] Trustee Luckham: All those in favor?

[1:20:20] Trustee Luckham: Any opposed?

[1:20:21] Trustee Luckham: None opposed.

[1:20:23] Trustee Luckham: So thank you, Trustee Patrick, for bringing this,

[1:20:25] Trustee Luckham: That's advancing this motion for the EC for approval.

[1:20:31] Trustee Luckham: And let's move on to Thetis Island LTC fees bylaw.

[1:20:34] Trustee Luckham: And Vice Chair Patrick, that'll be your opportunity again.

[1:20:38] Trustee Patrick: Well, as much as we celebrate South Pender and Thetis

[1:20:41] Trustee Patrick: bringing their fee bylaw in,

[1:20:43] Trustee Patrick: they are not prolific application islands.

[1:20:46] Trustee Patrick: But here's Thetis and that's moving forward.

[1:20:49] Trustee Patrick: I move that the Islands Trust Executive Committee

[1:20:52] Trustee Patrick: approve Thetis Island Local Trust Committee bylaw number 110,

[1:20:55] Trustee Patrick: 10 cited as the island local trust committee fees bylaw 2021 in accordance with section 27

[1:21:02] Trustee Patrick: of the island's trust act good

[1:21:04] Trustee Luckham: thank you trustee patrick i'll second that then the local trustee

[1:21:08] Trustee Luckham: and um uh ask if you wish to speak to it no any discussion no all those in favor that carries

[1:21:17] Trustee Luckham: mostly thank you very much so how about we take a five minute break and then we'll come back to

[1:21:23] Trustee Luckham: trust council meeting preparation section of our agenda and we might get through this in a fairly

[1:21:29] Trustee Luckham: short order and reminding you that we have an in-camera session and ruff you'll be providing

[1:21:33] Trustee Luckham: us a motion for that section when we get there all right so let's pause come back at 10 27

[1:21:42] Trustee Luckham: thank you that

[1:28:49] Voice 8: seemed like a pretty quick five minute break i

[1:29:24] Voice 2: did mute you all during the break

[1:29:25] Voice 2: So just unmute if you want to speak.

[1:29:29] Voice 2: Thank you.

[1:29:30] Trustee Luckham: Thank you very much.

[1:29:33] Trustee Luckham: So thank you for the prompt return.

[1:29:37] Trustee Luckham: We now are at trust council meeting preparation section

[1:29:43] Trustee Luckham: of our agenda, page 67 of the package.

[1:29:47] Trustee Luckham: We received one piece of correspondence from trustee Johnson

[1:29:51] Trustee Luckham: with respect to a round table review of March trust council.

[1:29:54] Trustee Luckham: We can certainly take that into consideration.

[1:30:01] Trustee Luckham: And then we normally go around the table here for just some brief feedback.

[1:30:06] Trustee Luckham: So why don't we start out with the elected and see Trustee Fast is on the top of my screen here.

[1:30:14] Trustee Luckham: So I'll just go to Trustee Fast with respect to feedback roundtable review of the March Trust Council meeting.

[1:30:21] Voice 2: If I may before you do, Chair, you're not showing your screen.

[1:30:25] Voice 2: I'm sorry, you're not showing your video.

[1:30:28] Trustee Luckham: Oh, you're right. I wondered why I didn't see myself.

[1:30:31] Trustee Luckham: That's funny. I clicked on it earlier and it didn't obviously activate. So there you go. Thank you. So Vice Chair Fast, over to you.

[1:30:39] Trustee Fast: Okay, thank you. I am. Well, I thought it went pretty well. I was really pleased with the second hybrid meeting for 26 trustees and six or seven of them were remote.

[1:30:54] Trustee Fast: I don't have the exact number, but I noted it down.

[1:30:58] Trustee Fast: I noted that that allowed some trustees who had other commitments to be able to join Trust Council, whereas otherwise they might not have been able to come at all.

[1:31:08] Trustee Fast: But I also saw at least one trustee who just popped in a few moments at voting time, which is something I think we still need to consider for hybrid meetings, was that participation.

[1:31:22] Trustee Fast: participation uh however i thought in general the whole thing uh went really well as a meeting

[1:31:28] Trustee Fast: congratulations chair on getting through uh most of the business of some challenging topics and

[1:31:33] Trustee Fast: uh getting it through on time and all that good stuff um i have uh i don't have a lot of input

[1:31:42] Trustee Fast: except to say that i thought um um the schedule was pretty good too in that it allowed us that

[1:31:49] Trustee Fast: that flexibility. And it was great to see everybody again. I'm over.

[1:31:56] Voice 3: Very good.

[1:31:57] Trustee Luckham: Thank you to see Vice Chair Patrick or Vice Chair Fast. Now let's go to Vice Chair

[1:32:01] Trustee Luckham: Patrick, who's second on my team.

[1:32:05] Trustee Patrick: Oh, I must have been at a different meeting. So I don't know.

[1:32:10] Trustee Patrick: I'm sorry. It was exhausting. I can say that I've never been more exhausted after

[1:32:19] Trustee Patrick: after a meeting in my in my life I think it was mentally and mentally a grueling meeting

[1:32:29] Trustee Patrick: I just look at my I don't know where where to start on my nose but generally I think probably

[1:32:38] Trustee Patrick: the one thing I'd reflect on would be the conversation we had earlier today was the

[1:32:42] Trustee Patrick: piece that came on from the the regional planning committee on on that I you know I had I know I

[1:32:50] Trustee Patrick: I had felt that there wasn't going

[1:32:51] Trustee Patrick: to be enough time

[1:32:51] Trustee Patrick: at the meeting.

[1:32:52] Trustee Patrick: We didn't set that up well.

[1:32:55] Trustee Patrick: I think we all have a piece in that not going well.

[1:33:01] Trustee Patrick: And we need to learn from that and make sure

[1:33:05] Trustee Patrick: conversations like that are designed better

[1:33:07] Trustee Patrick: and designed to get the input that we hope to get out of it.

[1:33:11] Trustee Patrick: So I think that's the only thing I'll comment on.

[1:33:17] Voice 8: okay thank you um trustee vice chair rogers thank you

[1:33:31] Trustee Rogers: um you know it's interesting

[1:33:35] Trustee Rogers: it you know it is sort of depending on your perspective i too was exhausted uh after the

[1:33:41] Trustee Rogers: meeting um not surprisingly it was a an intense meeting i think there's been a lot of reflection

[1:33:49] Trustee Rogers: on that, both publicly and privately since the meeting.

[1:33:54] Trustee Rogers: And I know there was a lot of,

[1:34:00] Trustee Rogers: I don't know what the right word is.

[1:34:05] Trustee Rogers: There was some of the concerns that echoed

[1:34:09] Trustee Rogers: what Trustee Johnston has written

[1:34:11] Trustee Rogers: about the way the process has unfolded.

[1:34:17] Trustee Rogers: You know, you spend a lot of time working out the process

[1:34:20] Trustee Rogers: and setting up committees and working things through the process and uh democracy can be a

[1:34:26] Trustee Rogers: a messy thing because people put things the other other electeds put things on the table

[1:34:32] Trustee Rogers: at the last minute that uh that it makes the process that preceded it um uh ungainly at that

[1:34:42] Trustee Rogers: point um by the way i wanted to point out that trustee johnstone is here johnstone is here as a

[1:34:49] Trustee Rogers: an attendee i didn't know if you knew that uh chair luck he's here and i don't know if he's

[1:34:56] Trustee Rogers: asked to speak or whatever or add anything to his commentary but he's here today um i noticed him in

[1:35:02] Trustee Rogers: the attendees section um let me can i just say a couple of things um and i know his correspondence

[1:35:09] Trustee Rogers: is on the agenda later but i want to address some of it uh the middle part where he expresses

[1:35:16] Trustee Rogers: expressed his concern, I heard a number of concerns

[1:35:18] Trustee Rogers: that reflected many of those same concerns.

[1:35:22] Trustee Rogers: I wanted to also reiterate for you, Mr. Chair,

[1:35:26] Trustee Rogers: that I think he's right.

[1:35:28] Trustee Rogers: I know it's, I do commend you on getting through

[1:35:32] Trustee Rogers: what was a very challenging meeting.

[1:35:35] Trustee Rogers: And it may be late in the term to say this again,

[1:35:38] Trustee Rogers: but I would encourage you to seek assistance

[1:35:41] Trustee Rogers: from a vice chair to assist you through

[1:35:43] Trustee Rogers: some of the more problematic times

[1:35:44] Trustee Rogers: when it's hard to keep track of what's going on around you and I know you take that on and take

[1:35:50] Trustee Rogers: it very seriously but there could be times when assistance could be sought from other vice chairs

[1:35:57] Trustee Rogers: who are sitting there and they could be provide assistance having said that I thought I how we

[1:36:05] Trustee Rogers: made it through some of the prop the issues on on the Thursday morning in particular is a bit

[1:36:13] Trustee Rogers: bit of an eye-opener how we actually got where we got to. I thought other than that, I thought the

[1:36:21] Trustee Rogers: logistics went well. I thought the meeting room space was good, and I thought that was all set

[1:36:25] Trustee Rogers: up. So kudos to Laurie and the staff for setting it up. And I want to just absolutely do what I

[1:36:32] Trustee Rogers: did after the meeting is commend the staff for taking what had become a fairly unworkable

[1:36:43] Trustee Rogers: situation at the end of Wednesday in terms of finding a resolution forward and providing us

[1:36:48] Trustee Rogers: the structure and the means to and on Thursday morning to get to the discussion that needed to

[1:36:54] Trustee Rogers: occur which was which was and I said this publicly so I'll say it here again which was not

[1:37:02] Trustee Rogers: some notional idea of how we that the budget should be less but rather how do we go about

[1:37:07] Trustee Rogers: cutting the budget how do we go about reducing the budget and that was of course the the um

[1:37:15] Trustee Rogers: the discussion uh that was occurring on the wednesday afternoon and by thursday we had made

[1:37:21] Trustee Rogers: it thank you and i i personally attributed to completely to the work that was done by the cao

[1:37:27] Trustee Rogers: and the directors on the Wednesday evening

[1:37:31] Trustee Rogers: to get us to the point on Thursday morning

[1:37:34] Trustee Rogers: where we could actually have a discussion

[1:37:36] Trustee Rogers: about what things we wanted to pursue next year

[1:37:39] Trustee Rogers: and what things we wanted to budget

[1:37:40] Trustee Rogers: and what things we didn't.

[1:37:41] Trustee Rogers: So thank you again.

[1:37:43] Trustee Rogers: And I'll say that to anybody

[1:37:44] Trustee Rogers: who wants to challenge me on that,

[1:37:48] Trustee Rogers: but that was the only way,

[1:37:49] Trustee Rogers: that was the way we got through that on Thursday.

[1:37:51] Trustee Rogers: on thursday i am um not i think i i i fervently wish we'd passed my motion or some variant of it

[1:38:05] Trustee Rogers: related to the government's review um before we left trust council uh wish we'd found a way to do

[1:38:11] Trustee Rogers: that and uh because that's hanging out there and um and that's not gone unnoticed by members of

[1:38:20] Trustee Rogers: the public but it's also leaves open the possibility of um uh or or the idea that it's

[1:38:28] Trustee Rogers: unknown how we're moving forward and i was hoping i it seemed to me that we were moving towards a

[1:38:33] Trustee Rogers: consensus on how we could move forward with the governance review as a political body

[1:38:37] Trustee Rogers: and it got lost um so i i'm not sure why it got deferred it didn't make any sense to me why it

[1:38:46] Trustee Rogers: I got deferred and I voted against deferring it because I thought we had a

[1:38:50] Trustee Rogers: way forward that made sense, but it did.

[1:38:52] Trustee Rogers: And then it didn't ever came back. And that was, to me,

[1:38:55] Trustee Rogers: is very problematic. And because now we're at,

[1:38:59] Trustee Rogers: and we're going to talk about it, I guess, when we get the report,

[1:39:02] Trustee Rogers: but I I'm not quite sure what the way, well,

[1:39:05] Trustee Rogers: I have my own view about the way forward is,

[1:39:08] Trustee Rogers: but it just strikes me that that's that's the one thing that I wish we

[1:39:13] Trustee Rogers: that I fervently wish we had crossed off the list of things that could be done so that we at least

[1:39:19] Trustee Rogers: had a path forward for the rest of this term that could set us up in a position to do some serious

[1:39:27] Trustee Rogers: work without the clear, I don't know what the right word is, the clear division and task council

[1:39:35] Trustee Rogers: as to many issues as we could have set up a structure

[1:39:40] Trustee Rogers: to move us forward.

[1:39:42] Trustee Rogers: It's interesting.

[1:39:44] Trustee Rogers: I've become much more wedded to process and structure

[1:39:48] Trustee Rogers: as I've been a member of this executive

[1:39:51] Trustee Rogers: because I understand more clearly in my own mind

[1:39:54] Trustee Rogers: that process and structure is what creates the path forward.

[1:39:58] Trustee Rogers: You can't follow a road until someone builds the road.

[1:40:02] Trustee Rogers: um so anyway anyway that's my reflections again uh i uh about uh trust council um you know we try

[1:40:11] Trustee Rogers: very hard to create enough space for everything and it seems like every time we do spend a lot

[1:40:18] Trustee Rogers: of time doing that we never create enough because we're not quite sure what's gonna what's gonna

[1:40:23] Trustee Rogers: absorb uh what's uh gonna absorb all the space we've created um of course trust councils are

[1:40:29] Trustee Rogers: are far too ambitious um but those are the demands that are put upon us with anything we hadn't put

[1:40:35] Trustee Rogers: on the agenda we'd be there'd be people saying why isn't this on the agenda so it's a challenge

[1:40:41] Trustee Rogers: that we try and meet every time we create the agenda and and staff directors create the agenda

[1:40:45] Trustee Rogers: but um uh we did our we did i got an excellent job and doing it it just it got it got derailed

[1:40:55] Trustee Rogers: because, and that's unfortunate.

[1:40:58] Trustee Rogers: So that's my reflections on both trust councils.

[1:41:01] Trustee Rogers: Thank you.

[1:41:03] Trustee Luckham: Okay, very good.

[1:41:04] Trustee Luckham: Thank you, Dan.

[1:41:06] Trustee Luckham: Yeah, I want to thank trustee Johnson for his letter

[1:41:11] Trustee Luckham: and indeed there's some very good suggestions in there.

[1:41:16] Trustee Luckham: I do however, want to acknowledge actually that informally,

[1:41:21] Trustee Luckham: certainly maybe more than formally,

[1:41:23] Trustee Luckham: Finally, you as all as vice chairs were very assistive in determining whose hands were

[1:41:31] Trustee Luckham: up and whose hands were down.

[1:41:32] Trustee Luckham: And there were certainly some technology challenges associated with that system.

[1:41:39] Trustee Luckham: I see that there's definitely room for improvement and perhaps maybe identifying a single vice

[1:41:46] Trustee Luckham: chair to actually keep an eye out for electronic hands for the most part, which seems to be

[1:41:52] Trustee Luckham: where the shortfall lies. But I also think that from a technology perspective, perhaps there needs

[1:41:57] Trustee Luckham: to be a near field video monitor that only has the panelists list on it that so it's easy to

[1:42:05] Trustee Luckham: reference because the color of the hands, depending upon the color of the background of the person's

[1:42:09] Trustee Luckham: screen, definitely makes it difficult to see electronic hands. So, you know, this is not a

[1:42:15] Trustee Luckham: perfect system, and we're trying to make it work the best we can. But indeed, I think that we

[1:42:21] Trustee Luckham: should when we come to may when we're starting to plan for the next council meeting um i would like

[1:42:29] Trustee Luckham: us to really uh consider trustee johnson's uh comments again there is the only written feedback

[1:42:35] Trustee Luckham: that we've had from trustees at this time although certainly some uh have acknowledged uh trustee

[1:42:41] Trustee Luckham: johnson's remarks um and i'm grateful for that but it's a learning opportunity only the second hybrid

[1:42:47] Trustee Luckham: board meeting we've done, which, you know, I'll just say I was really glad to be in the room

[1:42:53] Trustee Luckham: with so many people and indeed to be able to see the person and the emotions and the feelings that

[1:43:02] Trustee Luckham: are circulating around the room. And certainly also very grateful for those that made the effort

[1:43:08] Trustee Luckham: to participate electronically. And I'll acknowledge that, yes, there were challenges and I regret that,

[1:43:14] Trustee Luckham: but we're going to continue to try and make it better because I don't think there's any way of

[1:43:20] Trustee Luckham: going back to only in-person meetings at this point. But I honestly don't know what the answer

[1:43:27] Trustee Luckham: to that is other than we'll just continue to do the best we can. The facility was good. The food

[1:43:36] Trustee Luckham: there was good. The hotel was great. And I just want to thank Lori for all of that organizational

[1:43:45] Trustee Luckham: strategic work there that doesn't go unnoticed. There were certainly some challenges that arose

[1:43:52] Trustee Luckham: as time marched on. It's not so easy to change the sequence of events in the meetings when you've got

[1:43:59] Trustee Luckham: food services and other things that need to um interact with us as a body and it was miraculous

[1:44:07] Trustee Luckham: we got through that um you know i the committee structure is interesting and that certainly

[1:44:17] Trustee Luckham: in that situation with the budget uh there was a group of people that sit on that committee

[1:44:22] Trustee Luckham: that uh uh advanced a recommended budget and then the meth the way in which that was brought forward

[1:44:34] Trustee Luckham: was necessary for those voices around the table that didn't think that their voices were being

[1:44:38] Trustee Luckham: reflected in the budget recommendation. But it was certainly challenging. And I can't help but say

[1:44:44] Trustee Luckham: it was, I'm not sure what the word was, but the silence in the room when we came to the business

[1:44:51] Trustee Luckham: cases to debate the merits of the individual cases, which would have affected the outcomes

[1:44:56] Trustee Luckham: terms of the budget was silent. There were no amendments brought forward, and yet there was a

[1:45:02] Trustee Luckham: completely dramatic desire to roll the budget back a certain amount of money with no justification

[1:45:11] Trustee Luckham: or deliberation on the business cases. And indeed, I want to thank staff for figuring out where

[1:45:19] Trustee Luckham: the recommended amended budget numbers might be accommodated, but will say that it's

[1:45:26] Trustee Luckham: It's obvious to me and it's obvious to members of the public

[1:45:29] Trustee Luckham: that we still advanced a number of projects

[1:45:31] Trustee Luckham: and that the public thought was not appropriate.

[1:45:36] Trustee Luckham: I don't agree with that sentiment.

[1:45:38] Trustee Luckham: And the way that the CAO and his staff managed

[1:45:42] Trustee Luckham: to bring the budget down in dollar value

[1:45:46] Trustee Luckham: was the best alternative.

[1:45:48] Trustee Luckham: And indeed, I think council needs to reflect on,

[1:45:51] Trustee Luckham: as I've said at the time,

[1:45:53] Trustee Luckham: reflect on this work earlier and more thoughtfully

[1:45:58] Trustee Luckham: so that when we get to financial planning committee

[1:46:00] Trustee Luckham: and a budget recommendation,

[1:46:03] Trustee Luckham: it's been to some extent been thought through

[1:46:06] Trustee Luckham: at the early stages about the values

[1:46:09] Trustee Luckham: and the importance of the work that we undertake.

[1:46:11] Trustee Luckham: So grateful to everybody, it was a good council.

[1:46:14] Trustee Luckham: We got the budget done and we advanced some other things.

[1:46:16] Trustee Luckham: So grateful for everybody for that.

[1:46:18] Trustee Luckham: Trustee Patrick, you have a final remark?

[1:46:19] Trustee Luckham: mark well

[1:46:20] Trustee Patrick: it's more and it's always looking for the next meeting yeah i

[1:46:24] Trustee Patrick: think if we look at if i

[1:46:26] Trustee Patrick: look at sort of the like the key issue is that it's become okay to walk in a motion of this

[1:46:35] Trustee Patrick: significance without any notice of meeting a notice of motion and we get criticized as oh the ec is

[1:46:45] Trustee Patrick: not providing leadership we're not doing this we're not doing that we're not even told that

[1:46:49] Trustee Patrick: that these things are coming or shared.

[1:46:51] Trustee Patrick: It's our job to help facilitate

[1:46:53] Trustee Patrick: and make the meeting run smoothly.

[1:46:54] Trustee Patrick: Had we known that these things were coming,

[1:46:57] Trustee Patrick: we could have, you know,

[1:46:58] Trustee Patrick: I assumed there would have been a debate.

[1:47:00] Trustee Patrick: I assumed there was going to be motions brought

[1:47:02] Trustee Patrick: on something to cut, but nobody brought them forward.

[1:47:08] Trustee Patrick: And, you know, we could have had a sporting chance

[1:47:11] Trustee Patrick: to manage this had they come forward.

[1:47:14] Trustee Patrick: My concerns, we'll talk about the report here

[1:47:17] Trustee Patrick: and hopefully find a path forward

[1:47:18] Trustee Patrick: for how to bring the ideas regarding the governance review

[1:47:24] Trustee Patrick: to a formal process so that we're working together

[1:47:27] Trustee Patrick: as a trust council to do things.

[1:47:29] Trustee Patrick: My fear is that others will just go do things

[1:47:32] Trustee Patrick: and again, walk them into June without that.

[1:47:36] Trustee Patrick: So the budget process for next year,

[1:47:40] Trustee Patrick: there needs to be a, we'll talk about that at FPC

[1:47:43] Trustee Patrick: and so forth to make sure the process is being put forward

[1:47:46] Trustee Patrick: in a strong way for the next trust council um but uh i think we need to address this issue of have

[1:47:53] Trustee Patrick: some of how motions are brought to the to the table so that we can be prepared you

[1:48:02] Trustee Luckham: are so very

[1:48:04] Trustee Luckham: right to trustee patrick and um let's add you know there are challenges associated with a trend what

[1:48:12] Trustee Luckham: i refer to as a transition budget between this council and the next council because although

[1:48:18] Trustee Luckham: Although the work begins in this council's term,

[1:48:22] Trustee Luckham: starting in late summer,

[1:48:25] Trustee Luckham: it's adopted by a future council

[1:48:27] Trustee Luckham: and it will have its own set of challenges

[1:48:31] Trustee Luckham: with respect to that.

[1:48:32] Trustee Luckham: So I think the clarity on what I always refer to

[1:48:36] Trustee Luckham: as the assumptions and principles of the budget

[1:48:40] Trustee Luckham: need to be clear so that we hand that off

[1:48:44] Trustee Luckham: to a future council and that they can understand

[1:48:47] Trustee Luckham: the rationale for whatever that budget is shaping up to look like. So thank you for those words.

[1:48:53] Trustee Luckham: If there's nothing else from the elected, let's go to the CAO. And thank you for your work and

[1:48:59] Trustee Luckham: your support and your forthright comments. Very much welcome. So over to you, sir.

[1:49:07] Voice 1: Thank you, Chair Luckham. Just a few considerations as we leave the intellectual and

[1:49:17] Voice 1: bureaucratic and political discussions of a couple of weeks ago and moving to preparing for the next

[1:49:21] Voice 1: one. First of all, I thought Nanaimo was a great host for the Islands Trust. And I think we've got

[1:49:29] Voice 1: potential for a good home. If we need to work out of Nanaimo again, that location has a lot of

[1:49:36] Voice 1: options um for everybody and a good room um i i think we for the second time out with this hybrid

[1:49:44] Voice 1: format i think we're in a good place i think we need a separate viewer or means of seeing attendees

[1:49:53] Voice 1: separate from the screen um however that means is undertaken and i know we've talked about it

[1:49:59] Voice 1: as staff before but that leads to too much um um coverage of the screen potentially of a vote

[1:50:08] Voice 1: um even some you know when motions go up that's covered by the attendees list and so there's

[1:50:13] Voice 1: there is some confusion there i would suggest that for very simple motions you do not need

[1:50:19] Voice 1: them written down if it says that we move the motion to go forward with this that uh

[1:50:25] Voice 1: uh, you know, um, 80% of legislative bodies, um, or even the legislature, uh, you know,

[1:50:33] Voice 1: parliament can operate on, on the passage of a budget and we could probably eliminate some

[1:50:37] Voice 1: administrivia from always needing to go do something when everyone is in full understanding

[1:50:41] Voice 1: of, of what is being voted on. Um, so those are some of the sort, sort of technical places, um,

[1:50:50] Voice 1: or pieces and now i'll speak to more just the the means of getting business done

[1:50:57] Voice 1: um a challenging environment uh uh emotional that's probably the most emotional trust council

[1:51:04] Voice 1: that um that seems like collectively that was we've had in in a number of years um

[1:51:12] Voice 1: and i i think that whatever solutions that were arrived at were arrived at because it was a live

[1:51:18] Voice 1: Mayor Mrakas, And that if that of a version of that meeting had been completely electronic I don't know whether there would have been an arrival at a final budget, the same way, because the live meeting allowed for conversations back and forth.

[1:51:34] Voice 1: Mayor Mrakas, If you say that trust Council talked for four hours on the budget, there was probably an hour, an hour and a half of functional discussion around what about this, what about that what about this, what about that.

[1:51:45] Voice 1: which would be the normal way of advancing material um there was some confusion when

[1:51:54] Voice 1: the budget items were added to the agenda i don't know if they ever actually were accepted by trust

[1:51:59] Voice 1: council as you know when we had the number of different budgets coming forward with amendments

[1:52:06] Voice 1: that those things need need to have some level of public scrutiny associated with them as they

[1:52:13] Voice 1: go forward and i don't know whether those amendments as they were received would

[1:52:18] Voice 1: completely satisfy that requirement at the end of the day they got there but there was a moment

[1:52:23] Voice 1: where we had three or four budgets at one time and we probably need to slow down and ensure that

[1:52:28] Voice 1: that those those documents are accepted by trust council on to an amended agenda

[1:52:36] Voice 1: when that's discussed late on a wednesday and the agenda is already set that if there's additional

[1:52:42] Voice 1: materials that come in that those become part of the public record not afterwards but prior to that

[1:52:53] Voice 1: session so there was concern there and confusion even amongst ourselves around what has landed

[1:52:59] Voice 1: that is now the basis by which there's further conversation moving forward i said you know

[1:53:06] Voice 1: hearing that um i think there probably was significant conversation around some elements

[1:53:11] Voice 1: of those motions prior to trust counsel.

[1:53:15] Voice 1: So there was probably some consideration

[1:53:17] Voice 1: that would allow confidence in bringing forward

[1:53:21] Voice 1: fairly technical material late in the game

[1:53:25] Voice 1: that doesn't provide for the analysis

[1:53:29] Voice 1: that was provided over the last six months

[1:53:31] Voice 1: of the FPC's review of the document.

[1:53:35] Voice 1: So there is an irony around receiving a governance report

[1:53:38] Voice 1: port and then having an example of the committee and you know such an emphasis on the committee

[1:53:45] Voice 1: structure and the validity of committees which i think is a good direction for the islands trust

[1:53:51] Voice 1: is to strengthen those committees and then for whatever reason the committee system did not

[1:53:58] Voice 1: render the result it was intended to do i guess at the end of the day so some consideration there

[1:54:04] Voice 1: um i think we did witness one of the this will be my one editorial comment one of the better

[1:54:09] Voice 1: speeches by a trustee i've seen in my time here at the islands trust um just in terms of um you

[1:54:16] Voice 1: know summarizing well all of the different um inputs and considerations you have as a trustee

[1:54:23] Voice 1: both of their federal and the local level so um we've clipped that one and we're keeping it to

[1:54:27] Voice 1: to show some staff every now and then as we go forward.

[1:54:33] Voice 1: Two final things, trustees probably,

[1:54:38] Voice 1: it's been said by Ably, by Trustee Johnson in his letter,

[1:54:44] Voice 1: trustees are not absorbing, no fault of their own,

[1:54:49] Voice 1: the agendas as presented.

[1:54:52] Voice 1: And we're now having a series of different reflections

[1:54:57] Voice 1: that that's the case both in the report anecdotally and I think that there is an

[1:55:04] Voice 1: opportunity between now and June to significantly have an agenda that goes forward in a different

[1:55:09] Voice 1: way that's maxed out at a certain number of pages provides the airiness that seems to be requested

[1:55:18] Voice 1: and then if the meetings end early they end early and having reference material moved more to

[1:55:23] Voice 1: to a reference portion.

[1:55:26] Voice 1: So I encourage you to consider that

[1:55:28] Voice 1: and I'm happy to work with you

[1:55:30] Voice 1: if you want to investigate that.

[1:55:32] Voice 1: I think there's a common sense element here

[1:55:35] Voice 1: that we can't get the agendas out earlier than we do.

[1:55:38] Voice 1: So getting it out a month ahead of time

[1:55:40] Voice 1: to read the 800 pages isn't an option,

[1:55:43] Voice 1: but maybe if it's not 800 pages

[1:55:46] Voice 1: and it's more headings,

[1:55:49] Voice 1: we look at the the report around the lps prioritization and policy development

[1:55:55] Voice 1: you know maybe that's just a very three or four key bullets in a converse a facilitated

[1:56:00] Voice 1: conversation and that the report is an addendum to that so happy to work through that with you

[1:56:08] Voice 1: uh there was significant comment that trustees never had orientation or don't remember it

[1:56:14] Voice 1: at the start of their term i'd be surprised if that was the case

[1:56:19] Voice 1: But who knows what people remember. We did develop a fairly significant booklet, an orientation booklet that we did tons of hours of trying to develop. So I'm happy to resend that to trustees between now and the end of term as maybe a refresher.

[1:56:38] Voice 1: and um if you're if ec supportive of that we can um we can move in that um direction

[1:56:48] Voice 1: and those are my um comments yeah thanks to the team um you know uh that wednesday night was not

[1:56:54] Voice 1: uh you know one staff person has to do the mechanics so there's no rescuing her but much

[1:57:02] Voice 1: of what we do be in those circumstances we've already done we've we've run of some scenarios

[1:57:06] Voice 1: and to see how we can assist trust council if it goes one way or another so we are prepared

[1:57:13] Voice 1: um we're prepared as we can be and um it's a good practice that we'll maintain as we go forward

[1:57:19] Voice 1: and thanks for the latitude chair luckham when we went on that thursday when we had

[1:57:23] Voice 1: a number of budgets on the table um to get a chance to just sort of go okay well let's pick

[1:57:28] Voice 1: one and this this that and the other thing and i think we ended up at a fairly reasonable result

[1:57:33] Voice 1: result, and that satisfied the input we had from the public and the interests of Trust

[1:57:42] Voice 1: Council ultimately.

[1:57:42] Voice 1: So that's all for me.

[1:57:46] Trustee Luckham: Okay.

[1:57:48] Trustee Luckham: Thank you very much, Russ.

[1:57:50] Trustee Luckham: I appreciate your remarks, particularly around the consideration of materials that were not

[1:57:58] Trustee Luckham: on the agenda and the appropriateness of that.

[1:58:01] Trustee Luckham: i will say that it certainly crossed my mind as to whether or not the motion that was advanced

[1:58:07] Trustee Luckham: was out of order but um i didn't think that that was would be successful either um because of

[1:58:15] Trustee Luckham: course it would have evolved in some other way and may not have been supported um as out of order um

[1:58:22] Trustee Luckham: so i think we need to turn our minds to that process because indeed there's risk the reason

[1:58:27] Trustee Luckham: we meet is for the public to observe our meetings and that the materials are not available for

[1:58:32] Trustee Luckham: everybody in a transparent way it it does uh question um the work that we do so thank you

[1:58:40] Trustee Luckham: so who else uh do we have online here ceo hudson pillar that like we should hear some remarks from

[1:58:46] Trustee Luckham: and i see trustee patrick has her hand up for a political comment so

[1:58:50] Trustee Patrick: go ahead well it was more uh

[1:58:53] Trustee Patrick: the trustee starter kit, I do recall our orientation, and that was one of our first

[1:58:59] Trustee Patrick: steps to how to understand and use the web dev. So instead of sending them a document, I would

[1:59:03] Trustee Patrick: again remind them how to use web dev to find the document, which is still sitting right where

[1:59:09] Trustee Patrick: we were shown where it is.

[1:59:12] Trustee Luckham: Well, we send them a link. Yeah, I would support a motion even to

[1:59:16] Trustee Luckham: to forward those documents to trustees.

[1:59:19] Trustee Luckham: And so let's maybe pick up on that at the end,

[1:59:21] Trustee Luckham: if that's what we would like to do,

[1:59:22] Trustee Luckham: a link to it would certainly be key.

[1:59:25] Trustee Luckham: I'm just going to go look at my list here.

[1:59:27] Trustee Luckham: I see David Mahler, Director of Local Planning Services.

[1:59:31] Trustee Luckham: Any remarks on 12th Council?

[1:59:33] Voice 2: Thank you.

[1:59:34] Voice 2: Just to add to what the CAO had said,

[1:59:37] Voice 2: I did talk with Carmen Thiel after the meeting

[1:59:41] Voice 2: around the vote counting,

[1:59:43] Voice 2: and we

[1:59:43] Voice 2: do have some ideas as to that could be improved.

[1:59:46] Voice 2: A little bit of just technology, but also processes.

[1:59:50] Voice 2: So we'll be working with the CAO on that

[1:59:54] Voice 2: and our IT team to improve things.

[1:59:57] Voice 2: Otherwise, I thought it.

[2:00:00] Voice 2: It was a good council, pretty intense at times,

[2:00:02] Voice 2: but as usual, council comes to a decision.

[2:00:06] Voice 2: So I was pretty calm about that.

[2:00:11] Trustee Luckham: Actually, thank you, David.

[2:00:13] Trustee Luckham: And you've reminded me, actually, I'm a bit remiss here.

[2:00:15] Trustee Luckham: I really do, one, just broadly,

[2:00:19] Trustee Luckham: thank Carmen Teal for her service to the Islands Trust,

[2:00:22] Trustee Luckham: but I also want to thank her immensely

[2:00:24] Trustee Luckham: for stepping up to my request to count the votes

[2:00:30] Trustee Luckham: on the floor and on the screen.

[2:00:32] Trustee Luckham: That was immensely helpful

[2:00:34] Trustee Luckham: and is a big additional challenge.

[2:00:36] Trustee Luckham: But, and David Mahler is the future manager there.

[2:00:42] Trustee Luckham: I'll be looking forward to your support in that role

[2:00:45] Trustee Luckham: to count the votes.

[2:00:46] Trustee Luckham: I think that just makes it far simpler for us

[2:00:50] Trustee Luckham: to be sure that votes are being counted appropriately.

[2:00:54] Trustee Luckham: But so a big thanks to Carmen Teal.

[2:00:56] Trustee Luckham: So thanks for that reminder, David.

[2:00:57] Trustee Luckham: it uh

[2:00:58] Voice 3: let's go to uh claire freighter i see you director fader online there you'll

[2:01:07] Trustee Luckham: have to turn

[2:01:08] Trustee Luckham: your microphone on i'm glad i'm not the only one that forgets

[2:01:11] Voice 6: yes i will um not much to add beyond

[2:01:14] Voice 6: what's already been said i would note um i identified in leading up to trust council and

[2:01:19] Voice 6: at trust council a need to better describe um in a short summary the budget the projects being

[2:01:25] Voice 6: requested in the budget so that's something i'm going to note um for next year that we have um a

[2:01:30] Voice 6: a shorter plain language summary of each project

[2:01:33] Voice 6: that's easily understood by everybody.

[2:01:35] Voice 6: So they're not flipping through long business cases

[2:01:37] Voice 6: trying to find the details.

[2:01:39] Voice 6: So that was something I've noted

[2:01:41] Voice 6: and we'll look to as we prepare for budget consultation

[2:01:45] Voice 6: and reporting next year.

[2:01:47] Voice 6: So that's just something I wanted to note.

[2:01:48] Voice 6: But other than that,

[2:01:49] Voice 6: I agree with much of what's already been said.

[2:01:53] Trustee Luckham: Thank you for that.

[2:01:55] Trustee Luckham: So then I think that wraps this section.

[2:01:59] Trustee Luckham: So, CAO, it seems maybe perhaps appropriate that we might want to circulate something to trustees with respect to the orientation materials as a reminder in advance of June Council.

[2:02:14] Trustee Luckham: Would a motion be adequate there, or is that something you can manage?

[2:02:19] Voice 1: Well, first of all, I'll give credit to Claire for pointing this out.

[2:02:23] Voice 1: So this was her idea that it might be a good full circle loop.

[2:02:28] Voice 1: And, yeah, I think that that's, you know, a resolution, some sort of recommendation to return those materials or access those materials to trustees would give them a good head start for next term if they're coming along, or they can provide this information to others.

[2:02:46] Voice 1: or even more provide feedback on whether it is viable that the I forget exactly the words used

[2:02:54] Voice 1: by the consultants but you know obviously something like if they don't remember it it

[2:03:01] Voice 1: wasn't of value so we don't want to miss the mark by that much as we roll into the next version of

[2:03:09] Voice 1: this so um we'll get some feedback perhaps well

[2:03:13] Trustee Luckham: that would be uh terrific um so can somebody

[2:03:17] Trustee Luckham: wing a motion there to advance that you

[2:03:21] Trustee Patrick: want me to give it a try thank

[2:03:22] Trustee Luckham: you thank you trustee i move

[2:03:24] Trustee Patrick: that the executive committee requests staff to um i guess either circulate or provide orientation

[2:03:34] Trustee Patrick: materials to trustees and and request feedback or for improvement is that

[2:03:45] Trustee Patrick: generally I see Dan Rogers has his hand up I

[2:03:49] Trustee Rogers: just want to I

[2:03:50] Trustee Rogers: think I think I want

[2:03:51] Trustee Rogers: to add the word existing or existing

[2:03:53] Trustee Patrick: thank you thank you yes

[2:03:55] Trustee Patrick: this

[2:03:56] Trustee Rogers: isn't new

[2:03:57] Trustee Rogers: this is not existing orientation yeah

[2:04:03] Voice 8: like

[2:04:05] Trustee Luckham: that yep okay so do i have a seconder to that motion

[2:04:12] Trustee Luckham: i'm just going to get my screen probably with two screens you gotta move the mouse

[2:04:17] Trustee Luckham: and second by trustee fast thank you um and so any discussion on that i think that's

[2:04:24] Trustee Luckham: self-explanatory so all those in favor that carries unanimously um thank you very much

[2:04:31] Trustee Luckham: okay so now the next item here then uh a decision here is much trust march trust council business

[2:04:38] Trustee Luckham: decision highlights on page 69 of your package um if this seems appropriate to all of you then

[2:04:45] Trustee Luckham: we will be sending that out to the public um director frader do you want to introduce this

[2:04:55] Voice 1: uh no Mr.

[2:04:56] Voice 1: Chair I think that

[2:04:57] Voice 1: uh yeah this is uh Laurie and I thanks Claire um um you know Claire

[2:05:02] Voice 1: is a trusted advisor on this but um this is us taking and putting in plain language the key

[2:05:06] Voice 1: decisions that were made at Trust Council the minutes of course are are pending um but this

[2:05:11] Voice 1: just speaks to this is regular business um talks about the adopted budget um uh the governance

[2:05:17] Voice 1: review and in common language the engagement presentation um local planning services admin

[2:05:23] Voice 1: review um and retirement recognition so we would put that out through our usual means

[2:05:29] Voice 1: hey

[2:05:31] Trustee Luckham: super any remarks uh mr patrick um

[2:05:35] Trustee Patrick: you know we're going to discuss the governance review here

[2:05:36] Trustee Patrick: in just a couple minutes but um the way that hangs i you know we did do that straw poll and

[2:05:43] Trustee Patrick: nearly every hand came up in the room demonstrating interest to move forward so i think there should

[2:05:48] Trustee Patrick: be some statement that you know while while we didn't reach resolution in that meeting there was

[2:05:53] Trustee Patrick: there was high interest expressed by the trustees to move on the report. And I think that's an

[2:05:58] Trustee Patrick: important statement somehow to have in that, added to that section, just something. Because

[2:06:07] Trustee Patrick: otherwise it just sounds like it's hanging.

[2:06:09] Trustee Luckham: So do you have some recommended wording that

[2:06:11] Trustee Luckham: you'd like to add to that paragraph?

[2:06:14] Trustee Patrick: Well, I can say, although the vote wasn't made in that

[2:06:17] Trustee Patrick: In the meeting or whatever, trustees indicated a high willingness to participate in something.

[2:06:29] Trustee Patrick: I don't know.

[2:06:29] Trustee Patrick: I see help from RCO.

[2:06:34] Voice 1: Help might be a strong word.

[2:06:39] Voice 1: This is fairly close to the minutes.

[2:06:42] Voice 1: So when a voice is adopted, it's just whose voice.

[2:06:49] Voice 1: substantially this so we wouldn't have the ability to editorialize that the the tenor

[2:06:55] Voice 1: nature of a conversation and and provide it there substantially this in common language replicates

[2:07:04] Voice 1: the the minutes plus anything that happens so you could see the motion to strike now you know

[2:07:09] Voice 1: know maybe that shouldn't be there and just the receipt and if there was so unless we start

[2:07:18] Voice 1: changing how which I'm not saying is necessarily a bad idea these highlights and have it be more

[2:07:27] Voice 1: of a piece that the chair would write or the chair would provide analysis or considerations

[2:07:36] Voice 1: Considerations of and it go out.

[2:07:38] Voice 1: This tends to be just a fairly straight rendering.

[2:07:42] Trustee Patrick: Then in that case, I would say remove the sentence about a motion to strike would be my preference.

[2:07:52] Voice 8: Okay.

[2:07:54] Voice 8: Okay.

[2:08:03] Trustee Luckham: So then you've got a motion there to strike that.

[2:08:08] Trustee Luckham: No,

[2:08:08] Trustee Patrick: I did not.

[2:08:09] Trustee Patrick: I did not make a motion.

[2:08:10] Trustee Patrick: It's discussion.

[2:08:11] Trustee Patrick: And I see Trustee Rogers.

[2:08:13] Trustee Luckham: Okay.

[2:08:13] Trustee Luckham: Trustee Rogers, over to you.

[2:08:17] Trustee Rogers: um yeah i don't think we should just leave it after the first sentence

[2:08:25] Trustee Rogers: i think that probably we could add some words that say trustees indicated a strong desire to

[2:08:35] Trustee Rogers: uh to move forward with uh a committee of some sort uh maybe not some sorts of bad word but

[2:08:45] Trustee Rogers: but they did indicate a strong desire.

[2:08:52] Trustee Rogers: And it may not be reflected in the minutes, sir,

[2:08:55] Trustee Rogers: but there was a sort of straw poll.

[2:08:59] Trustee Rogers: I'd say probably 15 trustees put their hand up.

[2:09:02] Trustee Rogers: That was my rough count.

[2:09:04] Trustee Rogers: I couldn't see the screen though.

[2:09:07] Trustee Rogers: But I probably would add,

[2:09:09] Trustee Rogers: do follow up with Trustee Patrick's original suggestion,

[2:09:12] Trustee Rogers: suggestion which was that simple words that say trustees indicated a strong interest

[2:09:20] Trustee Rogers: in a moving this matter forward or something like that I

[2:09:29] Trustee Patrick: think yes I agree

[2:09:31] Trustee Patrick: so

[2:09:32] Trustee Luckham: I might suggest that it just be simply said that advancing or considering the recommendation

[2:09:39] Trustee Luckham: provided or something i think that's the intent the mechanism of how it happened

[2:09:45] Trustee Rogers: yeah yeah we

[2:09:46] Trustee Rogers: haven't settled on how although

[2:09:48] Trustee Luckham: we're going to

[2:09:48] Trustee Rogers: talk about that i mean this is one of the issues

[2:09:52] Trustee Rogers: that's outstanding and that i indicated earlier but i would add word simple a simple short sentence

[2:09:58] Trustee Rogers: that said the trustees indicated a strong desire to uh move the matter forward or words that you

[2:10:04] Trustee Rogers: you said chair Luckham would be my view.

[2:10:07] Trustee Luckham: Consider the recommendations included in the report.

[2:10:11] Trustee Luckham: So I

[2:10:12] Trustee Rogers: think it was more than that, sir.

[2:10:14] Trustee Rogers: I think it was more than just considering

[2:10:15] Trustee Rogers: they've already considered them.

[2:10:17] Trustee Rogers: They wanted to move.

[2:10:19] Trustee Rogers: They wanted to move a

[2:10:20] Trustee Luckham: form

[2:10:21] Trustee Rogers: of a committee.

[2:10:23] Trustee Luckham: Yeah, so what I'm looking for is specific words

[2:10:26] Trustee Luckham: to replace that section that we can agree upon

[2:10:30] Trustee Luckham: because this does need to be approved

[2:10:32] Trustee Luckham: by executive committee.

[2:10:33] Trustee Luckham: so

[2:10:35] Voice 1: i've got mr chair that trustees indicated um so i'm starting with the last sentence trustees

[2:10:41] Voice 1: indicated a strong desire to move the matter forward i said i would change the word desire

[2:10:46] Voice 1: to

[2:10:46] Trustee Rogers: interest okay interest is a more neutral term in my view and

[2:10:52] Trustee Luckham: so are you replacing that last

[2:10:53] Trustee Luckham: sentence in that paragraph no

[2:10:55] Trustee Rogers: no i would add to it adding it

[2:10:57] Trustee Luckham: okay perfect then so uh director

[2:11:00] Trustee Luckham: director Mahler I believe you're doing the minutes there have you got that uh

[2:11:04] Voice 2: working on it just give

[2:11:05] Voice 2: me a second I've

[2:11:07] Voice 1: got it written down this

[2:11:08] Voice 2: is what I have so far okay

[2:11:10] Trustee Luckham: so um is are the vice chair

[2:11:13] Trustee Luckham: satisfied with what they understand to be the additional sentence to that if

[2:11:18] Trustee Rogers: it's going to

[2:11:18] Trustee Rogers: be a motion I can't read the whole motion because I guess just like I just have to oh well um

[2:11:24] Trustee Rogers: it's

[2:11:25] Trustee Rogers: interest david not desire yeah to move the matter forward all

[2:11:31] Trustee Luckham: right and so that would be an amend

[2:11:34] Trustee Luckham: to amend the highlights document by the addition of the following sentence uh in the governance

[2:11:40] Trustee Luckham: section correct i'll

[2:11:43] Trustee Rogers: make that i'll make that motion if we wanted it as a motion well let's do

[2:11:47] Trustee Luckham: it as a motion and it's clear so let's move do i have a seconder trustee patrick thank you trustee

[2:11:52] Trustee Luckham: Patrick any other discussion on this and then we'll we'll approve the amended document in a

[2:11:59] Trustee Luckham: moment if unless there's some other amendments all those in favor that carries unanimously

[2:12:05] Trustee Luckham: are there any other amendments to this document then uh I'm going to then uh take it by general

[2:12:14] Trustee Luckham: consent that the meeting highlights be uh distributed as be distributed um as amended

[2:12:24] Trustee Luckham: amended and by general consent if that's all right okay thank you very much good work uh the trust

[2:12:32] Trustee Luckham: council follow-up action list is there it's fairly extensive um and i'll ask the ceo to introduce it

[2:12:40] Trustee Luckham: and draw our attention to anything that seems appropriate and uh then vice judge if you want

[2:12:47] Trustee Luckham: to provide any remarks ceo hudson pillar yeah

[2:12:52] Voice 1: this is a you know we try and get this to you

[2:12:54] Voice 1: just to summarize what the the latest business of trust council and what's arrived recently

[2:12:58] Voice 1: you'll see in so i don't think we'd have to go director by director through this list this is

[2:13:04] Voice 1: just getting this updated list in front of you um and one of those things is the deferred motion

[2:13:10] Voice 1: to strike that governance review committee um and those kinds of matters so uh yeah it'd be

[2:13:18] Voice 1: more responding to questions and i'm letting you know we're absorbing this into our work planning

[2:13:23] Trustee Luckham: Okay. Any questions? No. Okay, so we'll look for this in our next meeting to see how

[2:13:30] Trustee Luckham: it's advancing, and thank you and the staff for your work in this matter.

[2:13:37] Trustee Luckham: This will move us through to Executive Committee projects, Trust Council initiated

[2:13:42] Trustee Luckham: at 8.1.1.1 on page 78 of the package. There's a short briefing indicating the Great Northern

[2:13:50] Trustee Luckham: Northern Management Consultants final version

[2:13:52] Trustee Luckham: of the trust government's reviewed document from them.

[2:13:55] Trustee Luckham: And I'll turn that to the CAO again to introduce that

[2:13:58] Trustee Luckham: and then look for comments.

[2:14:01] Voice 1: Okay, thank you, Mr. Chair.

[2:14:02] Voice 1: The main point here is we are in receipt

[2:14:04] Voice 1: of the final document.

[2:14:05] Voice 1: And quite soon after the discussion on March 8th,

[2:14:10] Voice 1: probably within 24 hours,

[2:14:12] Voice 1: I think there's a couple items

[2:14:13] Voice 1: that the consultants picked up on from the trustees.

[2:14:16] Voice 1: They made those amendments and presented it here.

[2:14:20] Voice 1: and we've attached that document.

[2:14:23] Voice 1: I would suggest that there are several other items

[2:14:26] Voice 1: inside this document

[2:14:27] Voice 1: that probably could have some further amendment

[2:14:29] Voice 1: around some of the different elements,

[2:14:34] Voice 1: but I don't think it really is worth

[2:14:38] Voice 1: extended conversations around it at this point.

[2:14:41] Voice 1: The document stands as it does,

[2:14:43] Voice 1: the recommendations stand as they do,

[2:14:45] Voice 1: whether or not this issue or that issue

[2:14:48] Voice 1: is exactly understood to be the way it's been presented.

[2:14:56] Voice 1: Probably isn't, I don't think there's value there.

[2:14:58] Voice 1: That being said, the ad hoc or permanent governance committee,

[2:15:04] Voice 1: I highly recommend goes through this document

[2:15:07] Voice 1: to have conversations around what further material

[2:15:10] Voice 1: and data do we need to support these recommendations

[2:15:14] Voice 1: to ensure that we're in a good place.

[2:15:16] Voice 1: um and that that that materials um for some of these recommendations simply isn't there

[2:15:22] Voice 1: they're recommendations from a from a team of um experienced consultants so

[2:15:27] Voice 1: i expect some of that work will come to the future here you are this is the final document there

[2:15:32] Voice 1: and i'm i'm to tell you that there's no further amendments planned that i understand

[2:15:37] Voice 1: um and i believe we're let of the contract at this point okay

[2:15:44] Trustee Luckham: thank you ceo uh trustee patrick

[2:15:48] Trustee Patrick: Well, I think this is, I think we do need to discuss how an interim group, I know there was

[2:15:56] Trustee Patrick: a conversation whether you strike the governance committee now or not. I still, whether it is or

[2:16:01] Trustee Patrick: isn't, it's still an interim group that needs to come back with work. And I think that we either

[2:16:10] Trustee Patrick: need to call a special meeting to have that decision to get that group going. I think

[2:16:14] Trustee Patrick: waiting until June is problematic. I'm reading on Facebook because I'm sure it's all true,

[2:16:21] Trustee Patrick: but it's referring to trustees or working on proposals. And I wouldn't be surprised if

[2:16:27] Trustee Patrick: trustees are working on proposals. I think we need people working together and working on taking this

[2:16:34] Trustee Patrick: report forward in a constructive and meaningful way. And so we either, how do we do that? Does

[2:16:41] Trustee Patrick: Does the executive either, we come up with a way of having a committee and bringing,

[2:16:45] Trustee Patrick: populating it, or do we have that conversation with full trust council?

[2:16:49] Trustee Patrick: And, you know, so that's the only option I can think of as we call a special meeting,

[2:16:54] Trustee Patrick: the election process or the way to populate that committee is a, is a, is a, is a problem

[2:16:59] Trustee Patrick: that, you know, how, how does that get done?

[2:17:04] Trustee Patrick: But I'd like to hear input on how do we do that?

[2:17:07] Trustee Patrick: how do we move this so we get a interim group or whatever we want to you know to work on this

[2:17:14] Trustee Patrick: report as Russ Hudson-Piller was just speaking about of where more analysis more data is going

[2:17:21] Trustee Patrick: to be needed and all of those items and come back with an interim report because we know there are

[2:17:25] Trustee Patrick: some structural things that need to you know wouldn't be nice to have done before the new

[2:17:30] Trustee Patrick: term begins.

[2:17:35] Trustee Luckham: Thank you Trustee Patrick. Do you have any response there CAO Hudson-Piller

[2:17:40] Trustee Luckham: or any advice or um

[2:17:42] Voice 1: i my my thoughts on some of this and this is that a good number of the

[2:17:52] Voice 1: recommendations in the governance review are underway and some aren't and there's some more

[2:17:56] Voice 1: fundamental pieces that need to be discussed um focusing on three quarters of the work we do or

[2:18:01] Voice 1: two-thirds of it which is the land use planning function whether or not this can i don't see why

[2:18:07] Voice 1: this could or could not go to june or have those conversations there in a structured way but that's

[2:18:13] Voice 1: not for my um consideration if you contemplate putting a whole process in place between now and

[2:18:19] Voice 1: then we need to sit down and figure out who's doing that what work is being displaced um and

[2:18:26] Voice 1: all of those matters because we're we're pretty busy with um um 2050 and um landing the budget

[2:18:34] Voice 1: so those are those are things you hear from me quite a bit um but that's all i'd say at this

[2:18:38] Voice 1: point um back to you sir okay

[2:18:43] Trustee Luckham: thank you uh sure on fast and then dan rogers um

[2:18:47] Trustee Fast: thank you i'm uh

[2:18:50] Trustee Fast: i also think it should wait until june but i do with i i i like your suggestion trustee patrick

[2:18:58] Trustee Fast: that we um use some kind of notice of motion um procedure i haven't looked into the procedures

[2:19:05] Trustee Fast: by-law to see if there's something there already. I've tried this with Bowen Council, and

[2:19:13] Trustee Fast: my experience was that councils get used to their way of doing things, and any change becomes

[2:19:23] Trustee Fast: an issue. However, I'm concerned that motions coming suddenly from the floor without

[2:19:31] Trustee Fast: without any trustee or the public having a chance

[2:19:35] Trustee Fast: to see them beforehand, doesn't become a pattern.

[2:19:39] Trustee Fast: I don't think that's right.

[2:19:40] Trustee Fast: So I wonder if we could have time to bring forward

[2:19:46] Trustee Fast: some kind of notice of motion requirement

[2:19:49] Trustee Fast: before the next trust council.

[2:19:52] Trustee Fast: I'm seeing Chair Luckham shaking his head, but why not?

[2:19:59] Trustee Luckham: that would have to be a decision of council uh ceo hudson well

[2:20:05] Voice 1: notice of motion has to be provided

[2:20:07] Voice 1: at the meeting for the following meeting right so that's it's not somewhat before the meeting

[2:20:13] Voice 1: informally it's meeting number one i'm going to be bringing a notice of motion to the sub our

[2:20:19] Voice 1: subsequent meeting so that would have been last meeting that that would occur otherwise you'd

[2:20:24] Voice 1: announce a notice of motion in june for september so i think that's the the technical element i'm

[2:20:31] Voice 1: sure there's ways around not calling it a notice of motion or having some other discussion around

[2:20:36] Voice 1: it but that that's the

[2:20:38] Trustee Fast: technical side thank you yeah yeah

[2:20:39] Trustee Luckham: but i want to acknowledge through alan

[2:20:43] Trustee Luckham: you're right having some mechanism in place would certainly help but um it's not clear to me what

[2:20:49] Trustee Luckham: that mechanism would be dan rogers over to you um

[2:20:55] Trustee Rogers: okay i i see that whole conversation about

[2:20:58] Trustee Rogers: notice of motions as a different conversation we need to and it's a conversation that i

[2:21:03] Trustee Rogers: totally agree that we need to consider our policies and procedures because

[2:21:08] Trustee Rogers: um what we've seen on a two or three occasions uh this term which it was that we were getting

[2:21:16] Trustee Rogers: motions that were very substantive uh at that were laid on the table at trust council it happened

[2:21:23] Trustee Rogers: uh in december of 2019 and and um uh and it happened again uh recently and there's been

[2:21:32] Trustee Rogers: other occasions and it's it's problematic because it does not allow the kind of public engagement

[2:21:38] Trustee Rogers: that that that the cao was talking about about people knowing what it is we're talking about

[2:21:43] Trustee Rogers: And that's what the whole process of notice motion is about, is so the public knows what we're going to be talking about. And you may recall, anyway, this is about the governance report. There is a motion on the table at Trust Council. It has been deferred.

[2:21:58] Trustee Rogers: uh i am i am concerned that we will end up um with a uh an intact governance committee

[2:22:15] Trustee Rogers: without considering what it is that means for the organization and one of the reasons why i

[2:22:22] Trustee Rogers: drafted the motion why the way i did is whatever we do and populate right now is clearly interim

[2:22:28] Trustee Rogers: term by definition, because the term is up in October, right? And so whatever occurs in November

[2:22:35] Trustee Rogers: when the new trust council is sworn in, it'll be populated by whomever it is amongst the people

[2:22:44] Trustee Rogers: if they create a new committee. So I want to make sure we have thoughtful consideration and

[2:22:50] Trustee Rogers: discussion, as Trustee Patrick talks about, about what that committee, if there is such a committee

[2:22:56] Trustee Rogers: struck, what it looks like, what its terms of reference are, what its operating procedures are,

[2:23:02] Trustee Rogers: and what its purposes. And some of that's been suggested by the governance review.

[2:23:09] Trustee Rogers: But frankly, I think there is some things that are in the governance review that, A,

[2:23:16] Trustee Rogers: are continued to be inaccurate. And secondly, bring a lens to the process that comes out of

[2:23:25] Trustee Rogers: the federal government, as opposed to one that merges with how we operate as a provincial

[2:23:32] Trustee Rogers: special purpose, whatever. I don't want to use the word agency or local government because there

[2:23:37] Trustee Rogers: seems to be debate about what that is. Anyway, I want to make sure that we give some thoughtful

[2:23:43] Trustee Rogers: consideration to that. If we leave this till June, that's fine. But what I want to do is have a group

[2:23:50] Trustee Rogers: that gives it thoughtful consideration in the last four months of the term and it has enough

[2:23:55] Trustee Rogers: time and space to be able to bring a recommendation to the trust trust council in september or to

[2:24:03] Trustee Rogers: trust council before its term is up about what some of the things that are in the governance

[2:24:07] Trustee Rogers: review and how it's going to operate that's what i want to have happen i don't want them to start to

[2:24:13] Trustee Rogers: uh try to willingly implement all aspects of the governance i want them to give some

[2:24:19] Trustee Rogers: some thoughtful consideration to what the governance is reviewed. So I'm sort of attracted

[2:24:25] Trustee Rogers: to the idea of having a special meeting to do that, but I also understand logistically that is

[2:24:32] Trustee Rogers: problematic. And it may be that we're asking the staff to organize a special trust council for the

[2:24:39] Trustee Rogers: trust policy statement. I don't know where that's all going to go when we get the report in June,

[2:24:44] Trustee Rogers: and we can't do everything.

[2:24:46] Trustee Rogers: So we have two major pieces beyond our regular work,

[2:24:49] Trustee Rogers: which is already all encompassing.

[2:24:51] Trustee Rogers: We have two major pieces of work to do

[2:24:54] Trustee Rogers: and figure out our way forward,

[2:24:56] Trustee Rogers: at least two major pieces of work to do

[2:24:58] Trustee Rogers: between now and the end of term.

[2:25:00] Trustee Rogers: One is, what do we do with the governance review?

[2:25:03] Trustee Rogers: Second is, what do we do with the trust policy statement?

[2:25:06] Trustee Rogers: And I think we need to give some thoughtful consideration

[2:25:09] Trustee Rogers: as to how we move those two pieces forward.

[2:25:12] Trustee Rogers: It's already the end of March.

[2:25:14] Trustee Rogers: we have April and May. I am tempted to call to just issue an RWM for the motion that's on the

[2:25:24] Trustee Rogers: table. I'm quite sure somebody will say, no, I want to debate this, in which case it'll get

[2:25:29] Trustee Rogers: pushed to June. And I guess maybe that's the only option, but I am concerned that it just

[2:25:35] Trustee Rogers: hangs out there without any action being taken on it, except the stuff that CAO is talking about

[2:25:42] Trustee Rogers: that's already being implemented in the room and i appreciate the procedurally that stuff's

[2:25:46] Trustee Rogers: happening it's the political stuff that that that's in the main body of the report that i

[2:25:51] Trustee Rogers: really need think needs to be sure because that's the stuff it's not the stuff and i'm sorry to go

[2:25:56] Trustee Rogers: on here but it's not the stuff in the planning section that's all over the internet it's the

[2:26:01] Trustee Rogers: stuff in the main body that people are watching they're reading the you know they're extracting

[2:26:05] Trustee Rogers: and cherry picking certain comments without looking at the whole the whole nature of the

[2:26:10] Trustee Rogers: the thing and they're they're spreading it all over the place and and i think that's the stuff

[2:26:14] Trustee Rogers: that needs to be addressed by us as a political body so um i guess we can put it on off till june

[2:26:22] Trustee Rogers: i just wonder whether that's enough time till the end of term for a report on and a recommendation

[2:26:27] Trustee Rogers: on what uh to september to how to move forward so those are my thoughts i'm sorry to go on so long

[2:26:35] Trustee Luckham: Dan, it's complex.

[2:26:37] Trustee Luckham: Vice Chair Patrick.

[2:26:40] Trustee Patrick: I understand the attraction of putting it up till June,

[2:26:43] Trustee Patrick: but I think that, like I said,

[2:26:49] Trustee Patrick: I think people are already working on it.

[2:26:55] Trustee Patrick: And the options of saying,

[2:26:57] Trustee Patrick: well, just let the select committee go work on it.

[2:26:58] Trustee Patrick: Well, we know that there's more voices

[2:27:01] Trustee Patrick: that want to be considered or represented

[2:27:03] Trustee Patrick: or have a chance to be on that committee.

[2:27:05] Trustee Patrick: So that, to me, that's not an option forward. We need to strike a new group. And I think the sooner that group gets working, the better to bring people into this, you know, let's come together as a, we can't work together if we're separate.

[2:27:22] Trustee Patrick: separate um and so that's that's the only reason why i would push that we either you know request

[2:27:28] Trustee Patrick: for you know put out at rwm for calling a special meeting i think it can be a very tight tight tight

[2:27:35] Trustee Patrick: agenda this isn't a full day special meeting i think it needs to be a very tight agenda to make

[2:27:41] Trustee Patrick: a decision to get going i think either we as about someone needs to think we need to think about how

[2:27:45] Trustee Patrick: how we would, you know, populate that committee in a fair and democratic way.

[2:27:53] Trustee Patrick: But I think moving sooner than later is far better for the organization.

[2:28:03] Trustee Luckham: Thank you, Patrick. This is a difficult thing to consider, because indeed, there is comments

[2:28:16] Trustee Luckham: documents circulating, and as Dan said, cherry picking certain lines or sentences out of the

[2:28:23] Trustee Luckham: report, maybe only in the executive summary, I don't know, without taking into account the much

[2:28:30] Trustee Luckham: broader depth and quality that does exist within that report. There are, you know, particularly

[2:28:38] Trustee Luckham: what stands out in my mind is the demands that we not do anything with the policy statement until

[2:28:43] Trustee Luckham: we've dealt with the governor's report well the governor's report actually says that we need to

[2:28:47] Trustee Luckham: complete the policy statement in order to help us figure out how we're going to change our

[2:28:52] Trustee Luckham: governance um so um that's clear to me that there's not a full understanding of the report

[2:29:00] Trustee Luckham: and indeed there are um i am worried actually about the um the the errors that are in the

[2:29:08] Trustee Luckham: report because this becomes a living document that is people will continue to look at and

[2:29:15] Trustee Luckham: perhaps cherry pick throughout history about things that were said in the report that

[2:29:19] Trustee Luckham: are not necessarily characterized appropriately um i do wonder about establishing taking that

[2:29:27] Trustee Luckham: motion off the table through via an rwm and then just seeing how it lands um um you know and indeed

[2:29:37] Trustee Luckham: much of this work is will be conducted by a future trust council we don't know what points of view

[2:29:45] Trustee Luckham: they might bring to the table and that brings me around to what i think is the most important thing

[2:29:50] Trustee Luckham: that dan mentioned is the terms of reference you know we if we're going to strike any committee

[2:29:56] Trustee Luckham: or create a position or do anything we need

[2:30:00] Trustee Luckham: have a framework for that individual or that body to work from because I can certainly see

[2:30:05] Trustee Luckham: that the way the governance review is being interpreted by some that people will be bringing

[2:30:12] Trustee Luckham: other items not in the in the governance review to the table to debate about changing how we govern

[2:30:19] Trustee Luckham: and that is something that would be challenging in itself

[2:30:25] Trustee Luckham: self and not respectful of the recommendations in the report. And then I think it's important

[2:30:35] Trustee Luckham: for us to say out loud, and somebody tell me if I'm wrong here, the select committee does not

[2:30:40] Trustee Luckham: exist anymore. It's terms of reference or lack of terms of reference, but its work is concluded

[2:30:48] Trustee Luckham: with the delivery of that report. And so it is now up to council to decide what to do with

[2:30:53] Trustee Luckham: their support. So I'm saying that out loud because I think that needs to be said. I don't know what

[2:31:00] Trustee Luckham: the answer is. And I think we need to determine what that is amongst ourselves. If we say anything

[2:31:05] Trustee Luckham: or nothing, but obviously the executive committee, which is criticized for its leadership in the

[2:31:11] Trustee Luckham: report, doesn't necessarily want to enhance that criticism by acting without direction from council.

[2:31:20] Trustee Luckham: Yeah, that's my thoughts. There's lots of things to discuss here.

[2:31:24] Trustee Luckham: uh vice chair patrick i

[2:31:27] Trustee Patrick: think if yeah i think we should consider i'm happy to put out a motion to

[2:31:30] Trustee Patrick: ask for an rwm for a special meeting that way trust councils have the chance to to be heard

[2:31:37] Trustee Patrick: if they want to have a special meeting to to make that decision or wait till june it puts the hand

[2:31:42] Trustee Patrick: that decision in the hands of trust just counsel so if they turn down or

[2:31:47] Trustee Patrick: request for decision to have a special meeting um then that answers that question so okay

[2:31:55] Trustee Luckham: Okay. And I know that the CEO might have some remarks, but obviously we need to consider the

[2:32:02] Trustee Luckham: resources and the necessary to facilitate that, to provide some adequate information for decision

[2:32:11] Trustee Luckham: making event of some kind. So it's not just as simple as making RWM to have it. It's a matter

[2:32:18] Trustee Luckham: of preparing. Over the next two months, another electronic meeting, sure, might only be a morning,

[2:32:25] Trustee Luckham: might be whole day um

[2:32:26] Voice 8: the ability

[2:32:30] Trustee Luckham: to do that kind of management i think would be challenging from a

[2:32:33] Trustee Luckham: resource perspective so and ceo do you want to on that with that opportunity you want to weigh in on

[2:32:38] Trustee Luckham: that uh facilitating electronic meeting so

[2:32:44] Voice 1: is this a request to have a trust council meeting

[2:32:50] Voice 1: between now and june yeah

[2:32:54] Trustee Patrick: a short one there's

[2:32:55] Voice 1: so there's i don't know what a short trust council

[2:32:59] Voice 1: meeting is but just on on full face values are you asking for some analysis or reporting or

[2:33:07] Voice 1: are you just saying let's do it well we have

[2:33:10] Voice 1: like you're saying in rwm to just let's do it so then

[2:33:12] Voice 1: we

[2:33:13] Trustee Patrick: have a deferred motion on the table but

[2:33:17] Voice 1: that's deferred until the next trust council meeting

[2:33:19] Voice 1: no

[2:33:19] Trustee Patrick: it was deferred until we received information which we received

[2:33:24] Voice 1: but you received that it's

[2:33:26] Voice 1: until it's pulled off of them off the thing it's correct

[2:33:29] Trustee Patrick: but when we have a starting place and that

[2:33:31] Trustee Patrick: is a deferred motion that could be considered or amended or changed or whatever it's going to be

[2:33:36] Trustee Patrick: done but we have a motion sitting on the table so we have the we have the reason i don't have

[2:33:47] Voice 1: any answers for for that so are you are you asking for some the some feasibility around

[2:33:56] Voice 1: holding another

[2:33:57] Voice 1: trust council meeting between now and june you

[2:34:00] Trustee Luckham: have the resources what are you not

[2:34:02] Trustee Luckham: going to do if we do this

[2:34:04] Voice 1: oh i have no idea this is this is new to me okay so um maybe when do you

[2:34:12] Voice 1: meet again uh

[2:34:14] Trustee Luckham: so

[2:34:15] Voice 1: that so that's on the 13th of april which

[2:34:19] Trustee Luckham: is when we would decide on any kind

[2:34:22] Trustee Luckham: of an agenda for another meeting and so then it would be so

[2:34:28] Voice 1: claire is there any if i might ask

[2:34:31] Voice 1: claire i don't know if claire's right there is there any consideration of any other needs for

[2:34:37] Voice 1: special meetings like is that in the any of the discussion elements around tpc and islands 2050

[2:34:46] Voice 1: because i'd want to start to match up what we don't want to hold two um

[2:34:53] Voice 1: potential meetings or we'd want to have them at the same time or something like that so

[2:34:58] Voice 1: it's hard to answer your question because the implications are large um associated with it

[2:35:04] Voice 1: do you know anything like that Claire well

[2:35:06] Voice 6: so far as we know for trust programs committee will

[2:35:09] Voice 6: sorry for trust council will receive the report from ISL at the June meeting it comes to us sort

[2:35:15] Voice 6: of third week of May maybe late May so there would we anticipated bringing that into June

[2:35:21] Voice 6: at that point we expected trust council would decide you know on what schedule it wanted to

[2:35:26] Voice 6: move forward whether it wanted something for September whether it wanted a late summer

[2:35:29] Voice 6: special meeting scheduled so we don't know at this stage what that might look like

[2:35:36] Voice 1: okay so either way it wouldn't be doesn't look like it'd be between now and june

[2:35:40] Voice 1: is the short answer so could another meeting be that's what you have to consider is

[2:35:49] Voice 1: the rgwm as presented would be to have a trust council meeting special trust council meeting

[2:35:58] Voice 1: to discuss the governance review sometime between now and june is that the subject of the rwm

[2:36:04] Voice 1: well trustee patrick

[2:36:07] Trustee Patrick: yeah the purpose would be to consider striking a you know a committee of

[2:36:13] Trustee Patrick: of some form or another uh between now and june consider the tabled motion yeah the

[2:36:20] Trustee Patrick: table motion

[2:36:21] Trustee Patrick: is the beginning spot yep

[2:36:23] Trustee Luckham: yep to consider the table of motion so then um you know this if we

[2:36:30] Trustee Luckham: want to go this route it begins here um and so it and it would begin with a motion um so there we

[2:36:38] Trustee Luckham: are you

[2:36:39] Trustee Patrick: want me to throw a motion on the table see where it flies i'm talking about on the fly

[2:36:45] Trustee Luckham: go ahead I

[2:36:47] Trustee Patrick: guess do we that I move that the executive committee direct staff to is it to

[2:36:56] Trustee Patrick: call a resolution

[2:36:58] Voice 2: council meeting yeah

[2:37:00] Trustee Patrick: well to to call a resolution without meeting to hold a

[2:37:05] Trustee Patrick: special trust council meeting to consider the tabled governance review motion right so that's

[2:37:15] Trustee Rogers: moved so just point of point of information it's referred in the minutes etc as being deferred as

[2:37:22] Trustee Rogers: opposed to table yes yes

[2:37:24] Trustee Luckham: yeah we've got that in the motion now so i'm going to ask for a seconder

[2:37:31] Trustee Luckham: trustee rogers okay do you wish to speak to the motion trustee patrick

[2:37:37] Trustee Patrick: generally i've spoken most

[2:37:39] Trustee Patrick: of my points i think i think there is a um i think there was a strong willingness uh um expressed by

[2:37:47] Trustee Patrick: the trustees to get moving on on considering the governance report and that we need to give

[2:37:54] Trustee Patrick: them a formal mechanism to do that um and i think this is the best way

[2:38:03] Trustee Luckham: trustee rogers you want to

[2:38:05] Trustee Luckham: speak to the motion that you second i'll go to trustee fast thanks

[2:38:09] Trustee Rogers: um i'm generally supportive

[2:38:11] Trustee Rogers: of this although i think the the wording of the rwm is going to be sort of important because

[2:38:19] Trustee Rogers: Because the resolution would probably say, you know, if you defeat this motion, it'll be dealt with in June.

[2:38:30] Trustee Rogers: If you pass this RWM, and of course, anybody, isn't the process we just adopted for RWMs that if any trustee says, no, I want to talk about this,

[2:38:46] Trustee Rogers: then it it gets defeat then it can't be dealt with and it ends up at june trust council anyway

[2:38:51] Trustee Rogers: is that is that the way that works that

[2:38:56] Trustee Luckham: would be a good interpretation yeah i

[2:38:59] Trustee Fast: see nodding and david

[2:39:01] Trustee Fast: martyrs with us yeah

[2:39:04] Voice 2: you you could um as part of the introduction of the motion include some of

[2:39:11] Voice 2: that information uh so people understand what you know what happens if this resolution doesn't

[2:39:18] Voice 2: happen uh i don't think you need to include that in the actual resolution but

[2:39:22] Voice 1: wouldn't you have to

[2:39:23] Voice 1: have the time and date yeah so

[2:39:26] Voice 2: i don't think you can

[2:39:27] Voice 1: just have a special meeting you you have to

[2:39:30] Voice 1: have a special meeting with a time date in place exactly in in the rwm yeah

[2:39:36] Voice 2: well this this rwm

[2:39:37] Voice 2: doesn't need that this is just executive asking us to set it up but the rwm that goes out to

[2:39:42] Voice 2: council we'll need to pick a date time and we may need well probably electronic right so we don't

[2:39:49] Voice 2: need to like per place yeah

[2:39:53] Trustee Patrick: correct i think if that would be help comfort the word that that

[2:39:57] Trustee Patrick: that is a it's a virtual or a virtual special meeting it's this is not intended to be in person

[2:40:03] Trustee Patrick: so

[2:40:06] Trustee Luckham: maybe maybe add that wording there just for the record and um uh you know i'm losing track

[2:40:14] Trustee Luckham: here because i'm thinking hard about this uh dan as a second did you speak to this do you have

[2:40:18] Trustee Luckham: anything else to say let's go to i'll go to swell fast go

[2:40:22] Trustee Rogers: to swell okay not

[2:40:24] Trustee Fast: needed i think you've

[2:40:26] Trustee Fast: covered it my point was just whether we should put right into this motions the before the june count

[2:40:33] Trustee Fast: trust council but if you can put it in the intro that's fine okay

[2:40:45] Trustee Luckham: um so you know i just i find

[2:40:49] Trustee Luckham: I find myself unable to support this motion

[2:40:52] Trustee Luckham: because this is going to end up being at the end of April

[2:40:57] Trustee Luckham: or beginning of May.

[2:40:58] Trustee Luckham: And the June meeting is shortly after that.

[2:41:01] Trustee Luckham: I don't know that it's honestly going to advance it.

[2:41:04] Trustee Luckham: And indeed, as has been pointed out,

[2:41:06] Trustee Luckham: it may be a moot point if nobody,

[2:41:09] Trustee Luckham: if somebody objects because they want to have a discussion

[2:41:11] Trustee Luckham: of what it means.

[2:41:15] Trustee Luckham: So there we go.

[2:41:18] Trustee Luckham: I don't want to deprive council of the opportunity

[2:41:21] Trustee Luckham: to have a decision but i think at the same time we need to be able to uh be respectful of

[2:41:26] Trustee Luckham: everybody's time and energy to facilitate such an event there we go is there any further discussion

[2:41:32] Trustee Luckham: 50 past and rogers yeah

[2:41:35] Trustee Fast: thank you um i will not be supporting this motion either partly because

[2:41:39] Trustee Fast: um staff uh need time to do all the work that we've tasked them with we're coming towards the

[2:41:45] Trustee Fast: end of the term we've got these big projects they need time to do the work uh secondly i believe at

[2:41:52] Trustee Fast: the end of trust council um when one of us asked about uh when are we going to discuss this the

[2:41:58] Trustee Fast: answer at the end of trust council was at the june meeting so i think that's what um trust

[2:42:06] Trustee Fast: councillors uh trustees expect and the third thing is um that some trustees are going to bring

[2:42:13] Trustee Fast: we'll be working on this no matter what we do and the idea of stopping trustees from

[2:42:25] Trustee Fast: that's not the idea but the idea of helping the process through doing this I don't think

[2:42:33] Trustee Fast: it'll help I think I would sooner wait for June and let everybody absorb the trust council do the

[2:42:42] Trustee Fast: the reading, do the thinking, and have them be prepared for the June meeting, where we can

[2:42:48] Trustee Fast: actually have a discussion, because we didn't. The consultants were with us the whole time

[2:42:54] Trustee Fast: answering questions, and Trust Council hasn't absorbed that or had any discussion around that

[2:43:02] Trustee Fast: yet. And anyway, I think I won't be supporting this. Thank you.

[2:43:10] Trustee Luckham: Yeah. I have so many questions, but Trustee Rogers, over to you.

[2:43:15] Trustee Rogers: Yeah, I don't want to repeat myself, so I won't, but I'll try not to.

[2:43:22] Trustee Rogers: Of course, all this does is, what this does is to say to Trust Council, do you want to have a special electronic meeting to discuss the divergent before June?

[2:43:34] Trustee Rogers: And if someone says, no, I want to talk about that, it automatically goes to June anyway.

[2:43:40] Trustee Rogers: way um and i know that two of you at this meeting don't support it so someone could say i don't want

[2:43:46] Trustee Rogers: to do that it strikes me that that um this is one of those tension items that are out there

[2:43:54] Trustee Rogers: uh that we need to address sooner rather than later and as i told said in my comments related

[2:44:01] Trustee Rogers: to the trust council in march um i was quite disappointed that we didn't finish this i think

[2:44:08] Trustee Rogers: that was that was um probably that's very problematic i i'm gonna vote in favor of this

[2:44:14] Trustee Rogers: motion um because i think we need to give the outlet for people to to uh for the trust counts

[2:44:22] Trustee Rogers: trust for for trustees to um decide how they want to go forward on the trust council without sort of

[2:44:30] Trustee Rogers: uh being left without i mean it's not the end of the world if it's june but i think that we could

[2:44:35] Trustee Rogers: could probably do it in a couple hours, pass my motion, not, sorry, the motion, because it was

[2:44:41] Trustee Rogers: amended a few times, or not, populate the committee and get them started between now and June, but if

[2:44:49] Trustee Rogers: it doesn't happen, then I guess it'll work between June and September, but I think we should

[2:44:55] Trustee Rogers: be giving a signal that we're ready to move forward with this. That's just my view, so

[2:45:01] Trustee Rogers: So thank you, I appreciate the views about it.

[2:45:07] Trustee Luckham: Yeah, anybody else?

[2:45:09] Trustee Luckham: Yeah, so, oh, Trustee Patrick.

[2:45:12] Trustee Patrick: Yeah, no, I absolutely concur, Trustee Rogers.

[2:45:15] Trustee Patrick: I think this is important.

[2:45:17] Trustee Patrick: This gives the question back to trust counsel

[2:45:19] Trustee Patrick: and of how they want it to go ahead.

[2:45:22] Trustee Patrick: I too am very sad that we didn't get this result

[2:45:26] Trustee Patrick: at the last meeting.

[2:45:27] Trustee Patrick: I think that would have made a big difference.

[2:45:28] Trustee Patrick: I think there is a significant amount of tension

[2:45:31] Trustee Patrick: related to this and i think this is our way of trying to bring people together to work on things

[2:45:38] Trustee Patrick: i have faith that you know yes there are different voices at the table but if we would sit and listen

[2:45:43] Trustee Patrick: to each other we'd find that our voices aren't that different at all we just have different

[2:45:48] Trustee Patrick: ways of expressing it and so i think getting people together on this sooner than later later

[2:45:53] Trustee Patrick: is better for the overall organization as well as the health trust council yeah

[2:46:03] Voice 8: um

[2:46:04] Trustee Luckham: i don't know

[2:46:07] Trustee Luckham: know what to say um because i it's not clear in my mind um and i don't want to make a decision

[2:46:13] Trustee Luckham: even um with respect to the outcome of this rwm without um understanding the implications because

[2:46:22] Trustee Luckham: my mind goes immediately to process outside of whether or not i think it's a good idea or not

[2:46:28] Trustee Luckham: it just goes to process and what happened what happens in this meeting that okay we untable we

[2:46:36] Trustee Luckham: we get the motion back on the table. Okay. So then we vote on it and it fails or passes. Let's

[2:46:42] Trustee Luckham: just say that it passes. Then, then what do we then ask for nominations from the floor? How do

[2:46:49] Trustee Luckham: we receive those nominations? And then how do we do a secret ballot and how do we then appoint

[2:46:55] Trustee Luckham: those? And then we need to appoint those folks. So I'm just worried about all of that. And quite

[2:47:05] Trustee Luckham: quite honestly, I have not heard any tensions. And in fact, when we were wrapping up the meeting,

[2:47:12] Trustee Luckham: I spoke with a number of folks to say that likely we're not going to get to this and likely we'd

[2:47:19] Trustee Luckham: bring it back in June. And I actually had fairly strong endorsement from other members of council

[2:47:27] Trustee Luckham: that that was a good idea and that the council is prepared to have that discussion then.

[2:47:32] Trustee Luckham: And certainly there may be individuals or those individuals that think that they might be a coalition of some kind that might be doing some work.

[2:47:42] Trustee Luckham: But I think the real question here is, is how do we manage this kind of activity of motions being brought late to the table, which could happen in an electronic meeting?

[2:47:54] Trustee Luckham: meeting. Although, correct me if I'm wrong, Ross, a special meeting is to consider usually a

[2:48:01] Trustee Luckham: specific matter. But of course, the framework for that could be quite broad. And if somebody

[2:48:07] Trustee Luckham: walked in a motion, let's say appointing X number of trustees to a committee, then that would be

[2:48:17] Trustee Luckham: within the consideration for which the meeting was called. But any remarks on that process there,

[2:48:25] Trustee Luckham: I'm just, I need to know that we can be successful

[2:48:27] Trustee Luckham: if we're going to pull everybody together

[2:48:29] Trustee Luckham: and put resources into this.

[2:48:31] Voice 1: We can probably be successful, Mr. Chair.

[2:48:34] Voice 1: It's the waves of decision-making associated

[2:48:39] Voice 1: with whatever initiative and what are the options

[2:48:41] Voice 1: that follow from it that you can solve in a live meeting

[2:48:45] Voice 1: that you'd have to really think through an electronic one.

[2:48:49] Voice 1: We have not, we haven't, I wouldn't use the word lax,

[2:48:52] Voice 1: But when we've called special meetings in the past, generally, if it's on topic, motions can be considered.

[2:49:00] Voice 1: If it's completely nothing to do with the reason called, of course, it wouldn't be included in the agenda.

[2:49:05] Voice 1: And then there's a transparency issue.

[2:49:07] Voice 1: So for the most part, people could walk in.

[2:49:09] Voice 1: If it's germane to the question at hand, people could walk in motions, I would expect.

[2:49:18] Trustee Luckham: Okay.

[2:49:19] Trustee Luckham: That's helpful.

[2:49:23] Trustee Luckham: Anything else here?

[2:49:24] Trustee Luckham: So I see, I'm sorry, when I reflect, I tend to close my eyes, but that's it.

[2:49:29] Trustee Luckham: And I have that trouble at council, I guess, too.

[2:49:31] Trustee Luckham: Trustee Rogers, Trustee Patrick, and Director Marley, you have some process advice?

[2:49:36] Voice 2: Yeah, it's actually, looking at the resolution here, it's fairly specific.

[2:49:40] Voice 2: It's referencing an actual resolution.

[2:49:45] Voice 2: So, you know, if you think about that, that's there saying, this is the only thing we're

[2:49:49] Voice 2: going to consider, this resolution.

[2:49:50] Voice 2: If you want to go beyond that, let's say the resolution fails and you want to do something

[2:49:55] Voice 2: completely different.

[2:49:56] Voice 2: So I'm wondering if you might want to expand that a little bit to consider advancing the

[2:50:04] Voice 2: governance review or something like that.

[2:50:06] Voice 2: And this motion will be part of it, but you could also have a discussion around another

[2:50:12] Voice 2: way of advancing governance review, if that's what you would like.

[2:50:15] Voice 2: If you just want to focus on this resolution and if it passes, great.

[2:50:21] Voice 2: If it doesn't pass, that's the end of the meeting.

[2:50:22] Voice 2: And then you go to June for something else.

[2:50:25] Voice 2: So this is very specific.

[2:50:27] Voice 2: That's my only thinking here.

[2:50:30] Trustee Luckham: I just want to ask another question of clarity here.

[2:50:34] Trustee Luckham: In the event that this passes, and we don't know, obviously, when this meeting would be held,

[2:50:39] Trustee Luckham: But obviously, we would want to have sufficient time for any outcome from this meeting to be included as some kind of outcome reporting back follow up action list item at the June Council, which applies additional pressure to that meeting.

[2:50:54] Trustee Luckham: Any from staff, any remark there? I'll just go to the elected here.

[2:51:01] Trustee Luckham: I'm going to go to the elected. I think, Laura Patrick, I saw your hand first and then Dan Rogers and Sue Ellenfest.

[2:51:08] Trustee Luckham: that i

[2:51:09] Trustee Patrick: would hope however we structure however you read this the intent was the beginning point

[2:51:13] Trustee Patrick: is we have this deferred motion on the tape um wherever it is deferred motion um i think if

[2:51:21] Trustee Patrick: someone were to either amend or replace with another motion that that that is the to me the

[2:51:26] Trustee Patrick: purpose of the meeting it's related to this topic um and uh you know we just don't know the other

[2:51:32] Trustee Patrick: motions never got made so we have we have we don't know if there are other motions um i have

[2:51:39] Trustee Patrick: talked with some of the other people they feel that this is you know something they'd like to

[2:51:44] Trustee Patrick: move sooner than later so you know i'm sure there's a mix across thrust council this is a

[2:51:48] Trustee Patrick: democratic process to get the vote out there and we'll have the answer so

[2:51:53] Voice 2: if i made through the

[2:51:54] Voice 2: chair i have a suggestion

[2:51:55] Voice 8: um

[2:51:57] Voice 2: you could amend this resolution to say uh so that it reads

[2:52:01] Voice 2: needs, sorry, consider advancing the governance review, including consideration of the deferred

[2:52:11] Voice 2: motion and then TC 2022. Just expands it a little bit.

[2:52:17] Trustee Luckham: Yeah, you know, I think the motion that's on the table is adequate. And at the meeting,

[2:52:23] Trustee Luckham: we can, if it's successful, we can determine what that is, because we will have to make a decision

[2:52:29] Trustee Luckham: of what the agenda looks like advance at the council advance the materials to council all

[2:52:33] Trustee Luckham: of that stuff so that indeed requires a decision-making meeting of the executive committee

[2:52:38] Trustee Luckham: between uh the uh successful adoption of this motion and whenever that meeting is so um

[2:52:47] Trustee Luckham: and then i'll come back to the ceo so

[2:52:52] Trustee Rogers: um it sounds to me like we're not at edom on this

[2:52:58] Trustee Rogers: uh sounds like trustee patrick and i support the concept trustee fast and the chair do not

[2:53:05] Trustee Rogers: um that seems to be where we're at and i and i wondering if one of the things i just looked at is

[2:53:11] Trustee Rogers: we're a bit fortunate this term this this time uh instead of a short time frame we actually have an

[2:53:18] Trustee Rogers: extra couple of weeks between trust councils uh because the june trust council is near the end

[2:53:24] Trustee Rogers: end of June it's now three months from now not three months from before it's not till June the

[2:53:29] Trustee Rogers: 20 uh 21st and we have one two three four uh EC meeting scheduled between now and then

[2:53:42] Trustee Rogers: and I heard the CAO say when's your next EC meeting and it strikes me that um uh I know

[2:53:50] Trustee Rogers: the CAO said this is brand new to him and it is is I wondered if I wanted to consider deferring this

[2:53:57] Trustee Rogers: to the April 13th meeting and we could vote on it then perhaps the CAO might have some thoughts

[2:54:07] Trustee Rogers: about it between now and then I don't want to I don't want to jam us for time too tightly but

[2:54:12] Trustee Rogers: that does give us all of may to consider putting in a half day trust council meeting to deal with

[2:54:17] Trustee Rogers: with this and the end of April if we wanted to,

[2:54:21] Trustee Rogers: but I throw that out there

[2:54:23] Trustee Rogers: and I'm happy to make a motion to defer.

[2:54:27] Trustee Luckham: Okay, maybe just for clarity,

[2:54:30] Trustee Luckham: so that it's clear to everybody,

[2:54:33] Trustee Luckham: I am swayed to make this decision

[2:54:39] Trustee Luckham: only because I hear that we should let council

[2:54:46] Trustee Luckham: and trustees decide this.

[2:54:50] Trustee Luckham: So I don't know about deferring it, because I think that if we're going to do anything like this, we need to get on it now, not in another two weeks' time or whatever.

[2:55:00] Trustee Luckham: So the CAO did have some remarks to share with us, and then I'll go to Sue Longfast.

[2:55:05] Voice 1: I might be slow today.

[2:55:07] Voice 1: That always happens or sometimes happens.

[2:55:09] Voice 1: But I don't think you can have this resolution.

[2:55:12] Voice 1: You can't say go have a resolution without meeting for an electronic special meeting without having a date and time.

[2:55:18] Voice 1: oh

[2:55:19] Trustee Luckham: like

[2:55:20] Voice 1: so if they if the if the vote is yes then what we'd have to have another rwm to have

[2:55:28] Voice 1: the date and time would we not yes that's what i think so

[2:55:33] Voice 1: why have two rwms david so let's just

[2:55:40] Voice 1: grind this out until we have an

[2:55:41] Voice 1: answer here yeah

[2:55:43] Voice 2: so what the way i see this this is the executive

[2:55:45] Voice 2: committee asking staff to get a resolution for that meeting to trust council to have a special

[2:55:53] Voice 2: meeting so that's fine as it stands the resolution that we will then send to council will have a date

[2:56:00] Voice 2: and time that's the next thing we'll have to do if this passes the next question ec won't know what

[2:56:05] Voice 2: that date and time is we can have that discussion with ec they don't need to tell us a specific time

[2:56:11] Voice 2: unless they want to but we could work with the executive committee over the next week

[2:56:17] Voice 2: just through discussions about what's available and what's doable and then we can draft that

[2:56:24] Voice 2: resolution so we can run the resolution going to council by the executive committee with the date

[2:56:29] Voice 2: and time in there right so i don't think this needs to specify the date and time unless you

[2:56:35] Voice 2: wanted to i think this has i

[2:56:37] Voice 1: just don't have two two rwms so let's

[2:56:41] Trustee Luckham: not have two rwms

[2:56:43] Voice 1: so that's the

[2:56:44] Voice 1: that's the first point the second point is do you want a rationale associated with this question

[2:56:50] Voice 1: or um a context or just to have the or is there enough knowledge out there to say this is important

[2:56:59] Voice 1: important enough to do this is the question either a preamble or you know a briefing from EC to

[2:57:09] Voice 1: say what we should get on with this business here's why I don't think just saying it's deferred

[2:57:14] Voice 1: is the reason because things can be deferred until the next meeting it just so happens

[2:57:19] Voice 1: they're quarterly but I'm just wondering whether some consideration of that might

[2:57:26] Voice 1: assist the discussion around rwm thanks mr chair okay

[2:57:32] Trustee Luckham: thank you uh now sue ellen faust was next and

[2:57:35] Trustee Luckham: then laura patrick um

[2:57:37] Trustee Fast: thank you chair i think this is my second only second time speaking on this

[2:57:41] Trustee Fast: i um to follow up on the cao i think we already did discuss having a uh context statement at the

[2:57:49] Trustee Fast: beginning or a preamble because it needed to say before the next before the june trust council

[2:57:55] Trustee Fast: council meeting um i also wanted to mention that i have not i was just on denman i've been here on

[2:58:03] Trustee Fast: bowen i haven't i'm not hearing these tensions um or maybe i should call them pressures um

[2:58:11] Trustee Fast: so i'm not uh feeling the pressure um and uh the final point i wanted to make is that i don't know

[2:58:21] Trustee Fast: if a meeting to discuss this is going to be worth holding in an electronic version we've had

[2:58:29] Trustee Fast: concerns about um electronic meetings and the ability to participate i know this would be all

[2:58:35] Trustee Fast: electronic which is better um but i um i think there was something said earlier about uh the

[2:58:43] Trustee Fast: consensus that can come when everybody's together and they can read each other's expressions and

[2:58:48] Trustee Fast: and there's a feeling of collaboration.

[2:58:52] Trustee Fast: And I don't think an electronic venue is the best venue

[2:58:57] Trustee Fast: for a discussion of this nature.

[2:59:01] Trustee Fast: And I would still sooner wait till June.

[2:59:04] Trustee Fast: Thank you everybody for your great points

[2:59:06] Trustee Fast: and I'm willing to be persuaded, but that's where I am.

[2:59:10] Trustee Fast: Currently I'll be voting against this motion.

[2:59:12] Trustee Fast: Thank you.

[2:59:15] Trustee Luckham: uh vice chair patrick uh or vice chair fast i don't know vice chair patrick over to you

[2:59:20] Trustee Luckham: well

[2:59:21] Trustee Patrick: june is a virtual meeting so the conversation is going to happen virtual

[2:59:24] Trustee Patrick: you know in a virtual

[2:59:25] Trustee Patrick: state regardless um yes a preamble needs to be written we need to let

[2:59:31] Trustee Patrick: trustees know that this is not just a meeting to consider this motion this motion only so yes

[2:59:36] Trustee Patrick: there needs to be a preamble written in plain english to help people understand that this is

[2:59:40] Trustee Patrick: about advancing the next step of getting some form of a committee, whatever they want to call it, or

[2:59:47] Trustee Patrick: how to move forward in a timely manner. Maybe it's just me. I mean, I face the public every

[2:59:53] Trustee Patrick: once a month on the third Friday of the month. And last week, I had many people sit there and say,

[3:00:00] Trustee Patrick: The trustees are not taking it seriously, was the words they were using.

[3:00:03] Trustee Patrick: And I argued back and said, yes, we took a straw poll.

[3:00:06] Trustee Patrick: Lots of hands went up.

[3:00:07] Trustee Patrick: My hand went up.

[3:00:08] Trustee Patrick: Lots of people want to be involved in the next steps.

[3:00:12] Trustee Patrick: So I think it is important that we need to demonstrate that we're taking action.

[3:00:16] Trustee Patrick: And like I said, this gives the decision to trust council.

[3:00:21] Trustee Patrick: So I'll stick with that.

[3:00:26] Trustee Luckham: Yeah, you realize the dilemma here and the council doesn't support this.

[3:00:30] Trustee Luckham: So the messaging will obviously be very different.

[3:00:36] Trustee Luckham: Anyway, is there any more discussion on this?

[3:00:38] Trustee Luckham: Shall we vote on this and then go for lunch?

[3:00:42] Trustee Luckham: Okay, I'm going to call the vote.

[3:00:44] Trustee Luckham: All those in favor?

[3:00:48] Trustee Luckham: And that's no's opposed.

[3:00:51] Trustee Luckham: Thank you, Sue Ellen.

[3:00:52] Trustee Luckham: Fast.

[3:00:53] Trustee Luckham: So that carries.

[3:00:54] Trustee Luckham: And let's hope it works out the way we would like it to.

[3:00:59] Trustee Luckham: Thank you, Sue Ellen.

[3:01:00] Trustee Luckham: I respect your point of view.

[3:01:01] Trustee Luckham: um i'm persuaded to allow council to make that decision um let us have lunch and come back at

[3:01:10] Trustee Luckham: 12 30 and we'll wrap this meeting up you might want to turn your uh microphone off there the

[3:13:12] Trustee Luckham: staff might might have turned the microphone off there yeah

[3:13:17] Voice 1: yeah sorry sorry

[3:13:19] Voice 1: sorry. You good, David? Mm-hmm. Okay.

[3:27:25] Voice 2: I am. Yes, thank you. I just want to remind our

[3:27:39] Voice 2: participants that their microphones were muted over the break.

[3:29:13] Voice 8: Looks like we're almost all

[3:29:14] Voice 8: here. Dan,

[3:29:42] Trustee Luckham: are you hiding there somewhere? I am.

[3:30:02] Trustee Luckham: Okay. Where we trust. Great Northern Management Consultants report on page 78, governance review. Is there anything further that needs to be discussed with respect to this item?

[3:30:19] Trustee Luckham: Okay, not seeing anything. I can't help but ponder, and I'm guessing we'll let this committee, if it's struck, decide how it is that we might message that some of the information is not necessarily factually accurate.

[3:30:42] Trustee Luckham: And certainly the recommendations are recommendations. Trustee Patrick?

[3:30:46] Trustee Luckham: Patrick, I

[3:30:48] Trustee Patrick: think the more important message is there are always opportunities to improve.

[3:30:53] Trustee Patrick: And to me, it's this report and the collection of reports that need to be dusted off and looked at together.

[3:30:59] Trustee Patrick: You know, this is an opportunity to change. And I would look at it as a positive and not dwell on the negatives.

[3:31:11] Trustee Luckham: The report is positive. Just be clear about that. It's just there are factual errors, but that's fine.

[3:31:20] Trustee Luckham: So let us move on.

[3:31:23] Trustee Luckham: The next section where we have items today is 2.2.1,

[3:31:28] Trustee Luckham: Draft Islands Trust Tax Notice Insert for 2022-2023.

[3:31:32] Trustee Luckham: I see Director Frater has come online there.

[3:31:37] Trustee Luckham: So let's go to you on that and see what the document is that we have in front of us

[3:31:44] Trustee Luckham: and go from there.

[3:31:46] Trustee Luckham: Over to you.

[3:31:47] Voice 6: Thank you, Chair Leffam.

[3:31:48] Voice 6: so this item is regarding the tax notice insert that's being drafted that will if with your um

[3:31:55] Voice 6: if you agree will be included in the rural tax notice sent out that residents or property owners

[3:32:01] Voice 6: receive in june um this is a free opportunity that the province provides for the islands trust

[3:32:06] Voice 6: to provide information in that tax notice um and it's up to us what messages we wish to include

[3:32:11] Voice 6: and what budget information we wish to share um they we send it to them as a pdf they take care

[3:32:17] Voice 6: of all the printing and stuffing and so on this the draft was the last year's draft was provided

[3:32:22] Voice 6: to financial planning committee for comment and staff have taken account of that comment and made

[3:32:28] Voice 6: edits um and now present a revised version to you for review and approval um in addition to some of

[3:32:34] Voice 6: the comments by financial planning committee we made a few other tweaks notably we um i remembered

[3:32:39] Voice 6: feedback from last year about the programs and services column um and we had had feedback um

[3:32:45] Voice 6: after we had already sent it out that it would be best if we just called it programs.

[3:32:50] Voice 6: Oops. So I've made that change. And we had done some tweaks to wording just to make things fit.

[3:32:59] Voice 6: So hopefully you've given it a read and certainly I can receive comments a little bit after the

[3:33:05] Voice 6: meeting if required, but would very much like your feedback here as to whether this is what

[3:33:10] Voice 6: you'd like to send out. I'll just note that the charts on page two, the Director of Administrative

[3:33:14] Voice 6: services was away we believe the numbers to be accurate but she will give it a review when she

[3:33:19] Voice 6: returns just to be sure and we must submit it to the province by March 31st so with that I'd be

[3:33:26] Voice 6: happy to receive your feedback and edits one thing I would love your feedback on especially is whether

[3:33:31] Voice 6: to include the bracketed amounts on page two where we give the listing of budget numbers

[3:33:36] Voice 6: where we've indicated a reduction or so scroll down a little bit more right there

[3:33:44] Voice 6: there's a you know there's a variety of opinions on whether the bracketed amounts after the amount

[3:33:49] Voice 6: saying increased by this amount or reduced by this amount is just too much information or whether

[3:33:54] Voice 6: it's helpful to the reader so we'd love your your views particularly on that and of course on

[3:33:59] Voice 6: everything else so thank you I will also just note as it says in your briefing we have not

[3:34:04] Voice 6: started one for Bowen and haven't had the capacity to even turn our minds to it so that's a

[3:34:10] Voice 6: a conversation as well to see whether you'd like to direct us to keep working on that this year or

[3:34:14] Voice 6: postpone to a future year thank

[3:34:17] Voice 8: you and hear you chair yeah

[3:34:30] Trustee Luckham: turn the microphone on um laura patrick

[3:34:32] Trustee Luckham: or sorry to elfath laura patrick thank

[3:34:36] Trustee Fast: you chair just a couple of things i uh i support waiting

[3:34:39] Trustee Fast: for next year for bowen island municipality because our uh chief financial officer has

[3:34:45] Trustee Fast: been in the job for like three weeks or something and there's a lot of catching up to do and it'll

[3:34:49] Trustee Fast: will be really a race down to the deadline and so I support that from our side and secondly

[3:34:57] Trustee Fast: I like the change to just programs rather than programs and services thank you for catching that

[3:35:04] Trustee Fast: again and personally I don't think those bracketed amounts need to be there and I rarely see them

[3:35:11] Trustee Fast: referred to and I think if people want to do a calculation on what it'll cost

[3:35:20] Trustee Fast: their own taxes um uh they can do that off the percentage number thank you i just think

[3:35:28] Trustee Fast: briefer and easier to grasp is better than more text on the page thank you hey

[3:35:36] Voice 3: uh laura patrick

[3:35:37] Trustee Patrick: yeah no i concur with the brackets because then it's a reduce from what it just makes the

[3:35:41] Trustee Patrick: conversation all more complicated um the the only catch and i is under on the first page

[3:35:48] Trustee Patrick: under implementing preserve and protect mandate i think we need to it'd be nice to either say like

[3:35:56] Trustee Patrick: today the islands trust works with and we can put regional districts uh we don't i don't know if we

[3:36:06] Trustee Patrick: have to use the exact language that's there but you know kind of works with uh and you

[3:36:13] Trustee Patrick: to preserve and protect um the islands trust area or something like that or in first name you know

[3:36:18] Trustee Patrick: I don't know, we could, we either show that there's a, we work with a whole bunch of people.

[3:36:25] Trustee Fast: I can make that change.

[3:36:33] Voice 3: Okay, Vice Chair Rogers, anything? No?

[3:36:39] Trustee Luckham: Yeah, just from my, oh, I can't scroll the ones that's on

[3:36:43] Trustee Luckham: your screen, I have to scroll the ones on mine. Just want to be sure that we get these numbers

[3:36:48] Trustee Luckham: right, then it all makes sense. Because what and what draws my mind to that is that you did say

[3:36:55] Trustee Luckham: the chart needs to be updated on one of the pages there. But that property tax changes 10 year

[3:37:02] Trustee Luckham: history indicates 2% at 2022 23, and 3.2% at 2122. And then of course, what is unclear there is that

[3:37:14] Trustee Luckham: But on the top of the page, we talk about a 3.25% increase, which is a 2% increase to

[3:37:21] Trustee Luckham: existing local trust area tax base.

[3:37:24] Trustee Luckham: So which number is the right number there?

[3:37:28] Trustee Luckham: And should that be identified there somehow more clearly if I haven't seen it?

[3:37:36] Voice 6: If you could scroll down there, you'll see we've got in the grayed out area at the top

[3:37:40] Voice 6: of the property tax chart.

[3:37:42] Voice 7: We've

[3:37:43] Voice 6: included the phrase excludes tax revenue from new development as a way of explaining the 2%.

[3:37:48] Voice 6: And that would be for all fiscal years, that's the same methodology.

[3:37:51] Voice 6: So

[3:37:52] Trustee Luckham: this is what it

[3:37:52] Voice 6: means to someone with an existing home.

[3:37:54] Voice 6: This is what the change represents.

[3:37:56] Trustee Luckham: So then perhaps that same phrase or language can be used on that line at the top of the page where it says the 1.25% new construction and development.

[3:38:05] Trustee Luckham: So maybe that just should be new development.

[3:38:07] Trustee Luckham: So the phraseology is the same?

[3:38:10] Trustee Luckham: I'll make that change.

[3:38:14] Trustee Luckham: otherwise just a close eye on those numbers when it goes to press anything from anybody else

[3:38:21] Trustee Luckham: all right so you'll you can just take that by general consent that it's endorsed

[3:38:29] Trustee Luckham: in as potentially amended okay

[3:38:34] Voice 6: thank you very much we will make those changes and

[3:38:37] Voice 6: give it a good proofread and provide it to the province okay

[3:38:41] Trustee Luckham: thank you very much well this is

[3:38:43] Trustee Luckham: actually oh yeah provides the promise to go out to the taxpayers and it'll be on a yellow piece

[3:38:47] Trustee Luckham: of paper or something or a green you'll

[3:38:49] Voice 6: know in your briefing this year they've moved to white

[3:38:51] Voice 6: so it'll be

[3:38:51] Trustee Luckham: cost savings out

[3:38:54] Voice 6: of our control yeah okay

[3:38:57] Trustee Luckham: that's great um not seeing any other comments

[3:39:00] Trustee Luckham: let's move along to local planning services uh david model your area here interesting request

[3:39:07] Trustee Luckham: here at 8.2.3.1 request for information from problems regarding magic lake estates governance

[3:39:12] Trustee Luckham: and study process uh david molly you're going to introduce us

[3:39:16] Voice 2: i'll introduce it yeah maybe the

[3:39:18] Voice 2: chair of the trust committee i would like to comment on this one as well i think that the

[3:39:24] Voice 2: briefing is pretty self-explanatory um essentially uh the local trust committee became aware that a

[3:39:32] Voice 2: group on the north tender island um is approaching the wants to approach the province about

[3:39:38] Voice 2: without incorporation.

[3:39:40] Voice 2: They did go to the capital regional district board

[3:39:43] Voice 2: and you'll see there on page 82 at the bottom,

[3:39:46] Voice 2: the resolution that was moved by the alternate director

[3:39:50] Voice 2: and seconded by the director for the area,

[3:39:54] Voice 2: centrally supporting and going to the province

[3:39:58] Voice 2: to ask for this.

[3:39:59] Voice 2: So the province requires that it be local elected government

[3:40:05] Voice 2: that makes the request,

[3:40:06] Voice 2: in this case, the regional district.

[3:40:09] Voice 2: I don't believe there's been any official communication

[3:40:12] Voice 2: with the local trust committee,

[3:40:14] Voice 2: but the chair can speak to that.

[3:40:15] Voice 2: So this is before you because the request

[3:40:20] Voice 2: is something that the executive committee

[3:40:23] Voice 2: should be aware of and provide some commentary on that.

[3:40:29] Voice 2: So this is the purpose of this briefing.

[3:40:33] Voice 2: And the follow up here is that this would go over

[3:40:37] Voice 2: but this briefing would go to the Director of Trust Area Services.

[3:40:40] Voice 2: We'd need to allocate staff to draft a letter to the Ministry of Municipal Affairs

[3:40:45] Voice 2: requesting the province outline the details on the process

[3:40:48] Voice 2: as requested by the Local Trust Committee.

[3:40:51] Voice 2: Okay, back to the Chair.

[3:40:54] Trustee Luckham: Laura Patrick, do you want to speak to it?

[3:40:56] Trustee Patrick: Sure.

[3:40:56] Trustee Patrick: Well, I know this came to the Electoral Area Committee of the CRD,

[3:41:03] Trustee Patrick: and I know our Electoral Area Director here on Salt Spring reached out to me

[3:41:07] Trustee Patrick: and wanted to know if the north pander local trust committee had opinion and to know you know that

[3:41:13] Trustee Patrick: they had not rendered an opinion uh in conversation in um at one of our southern gulf island forum

[3:41:21] Trustee Patrick: monthly check-ins um he again pressed questions regarding um what are what opinions were and it

[3:41:31] Trustee Patrick: was like the local trust committee had not been officially approached and didn't feel the

[3:41:36] Trustee Patrick: opinion was what they were asked being asked to to give um through conversations uh it was more

[3:41:43] Trustee Patrick: an understanding of the process was what was they know the the local trust committee did not know

[3:41:49] Trustee Patrick: you know what the process was and was there even a place you know for them to have an opinion so

[3:41:54] Trustee Patrick: that was that's that why this motion came about was basically it was a worthy question of the

[3:42:00] Trustee Patrick: local trust committee to ask municipal affairs to just understand you know what the process is

[3:42:05] Trustee Patrick: is even if there will be a process,

[3:42:07] Trustee Patrick: we don't know where they are in contemplating this

[3:42:10] Trustee Patrick: other than the CRD did pass it along

[3:42:12] Trustee Patrick: or move a motion to keep it going.

[3:42:19] Trustee Luckham: Okay, thank you.

[3:42:20] Trustee Luckham: Laura, are there any questions

[3:42:23] Voice 3: with respect to this?

[3:42:24] Voice 3: Dan Rogers.

[3:42:29] Trustee Rogers: Am I correct that this is just being brought to us

[3:42:33] Trustee Rogers: for our information and so that we're aware of this?

[3:42:36] Trustee Rogers: It doesn't seem like there's any action steps

[3:42:38] Trustee Rogers: for the executive committee to take on this.

[3:42:40] Trustee Rogers: The motion is for the local trust committee

[3:42:42] Trustee Rogers: to write a letter to the minister,

[3:42:46] Trustee Rogers: not for the trust council or the executive committee.

[3:42:49] Voice 2: Correct?

[3:42:50] Voice 2: Yeah, that's correct.

[3:42:52] Voice 2: It's more for information keeping in the loop

[3:42:54] Voice 2: because it is a correspondence going to a minister,

[3:42:58] Voice 2: minister's office at least.

[3:43:02] Voice 3: Thank you.

[3:43:05] Voice 3: Anybody else have a question?

[3:43:08] Voice 3: So I have a question.

[3:43:11] Voice 3: um does the act and if that's the right or wrong phrase legislation contemplate

[3:43:23] Trustee Luckham: a municipality

[3:43:26] Trustee Luckham: within an island's trust area not an island or island's trust area um

[3:43:33] Trustee Luckham: because a magic lake estate is obviously not north pender island right

[3:43:44] Voice 2: um i did take a

[3:43:46] Voice 2: look at it and the Act isn't clear. It just says island municipality is the incorporation.

[3:43:55] Voice 2: I think the interpretation from the Ministry has been it has to be the entire island.

[3:44:00] Voice 2: That's been the case with incorporation considerations on Gabriela, Boren and even

[3:44:06] Voice 2: Salt Spring. Incorporating Ganges wasn't on the table, it was the entire island.

[3:44:12] Voice 2: um so that could be a question for the ministry staff as well yeah okay

[3:44:20] Trustee Luckham: well that's a good piece

[3:44:22] Trustee Luckham: of information to be aware of um and we'll see where that uh goes anything else on this topic

[3:44:28] Trustee Luckham: no no

[3:44:31] Voice 2: not for me okay

[3:44:32] Trustee Luckham: thank you so now um we've got a couple of sponsorship things here

[3:44:36] Trustee Luckham: Here, Main Island Development Veritas Permit 2021.9, looking for sponsorship of their application.

[3:44:45] Trustee Luckham: Who's going to speak to this one?

[3:44:48] Voice 2: Yeah, I can do that.

[3:44:50] Voice 2: Thank you.

[3:44:50] Voice 2: I'm just getting myself down there.

[3:44:52] Voice 2: Okay.

[3:44:53] Voice 2: All right.

[3:44:55] Voice 2: Yeah, so you've got two sponsorship applications here.

[3:44:59] Voice 2: year. This one is for $935 on Main Island. And this is to do, it's the Main Island Agricultural

[3:45:13] Voice 2: Society and Fall Fair. And it's to allow, obviously, for a covered entry to the front

[3:45:18] Voice 2: of the building that will serve as a new thrift store. So it meets all of the requirements of the

[3:45:26] Voice 2: the policy. The one consideration that you probably should think about is on the financial,

[3:45:34] Voice 2: the budget for this year was 5,000. Up until now, you've approved 10,450. So this would be on top

[3:45:43] Voice 2: of that. So we're already overspent on that budget item. So other than that, with respect to the

[3:45:52] Voice 2: the financial staff recommendation

[3:45:53] Voice 2: as it meets all of the other requirements.

[3:45:56] Voice 2: So recommendation is to approve it

[3:45:59] Voice 2: unless you've got a financial concern.

[3:46:04] Trustee Luckham: Okay, thank you, David.

[3:46:09] Trustee Luckham: Does the chair of the LTC wish to speak to this at all?

[3:46:14] Trustee Rogers: I'll just put it on.

[3:46:15] Trustee Rogers: I don't know about the sponsorship or the money aspect.

[3:46:18] Trustee Rogers: I can tell you that the local trust committee

[3:46:23] Trustee Rogers: and the local trustees firmly support

[3:46:25] Trustee Rogers: this variance they passed it very quickly they moved it through the process because they wanted

[3:46:32] Trustee Rogers: to make it happen it's and that they were very supportive of it I without asking them I would

[3:46:39] Trustee Rogers: probably indicate that both trustees would support the application but of course that wasn't brought

[3:46:46] Trustee Rogers: to our LTC in terms of the financial considerations so that I'll just I'll just say that the the

[3:46:53] Trustee Rogers: the actual variance itself was strongly supported

[3:46:57] Trustee Rogers: by the local trustees.

[3:47:01] Voice 3: Okay.

[3:47:03] Trustee Luckham: Any

[3:47:03] Voice 3: questions about this sponsorship application?

[3:47:09] Trustee Rogers: Well, I have a more general comment is we need,

[3:47:13] Trustee Rogers: I think we have a, so here's my dilemma,

[3:47:20] Trustee Rogers: is we actually had some movement at Trust Council

[3:47:24] Trustee Rogers: for people to just cancel these sponsorships for the year.

[3:47:28] Trustee Rogers: There was some proposal that we not do them

[3:47:30] Trustee Rogers: anymore or not fund them for next year.

[3:47:35] Trustee Rogers: We're substantially oversubscribed for the sponsorship fees this year.

[3:47:43] Trustee Rogers: We're still in the 2021-2022 budget year, but we're substantially, because we've had a number of affordable housing projects that are much larger in the amounts as well.

[3:47:53] Trustee Rogers: Well, I know we've already, I think we, Director Marler can probably correct me,

[3:47:59] Trustee Rogers: but I think we actually already granted one sponsorship to the Ag Society on Maine

[3:48:06] Trustee Rogers: because there was another application earlier, which I can't, that was a TUP, wasn't it?

[3:48:14] Voice 2: That's correct.

[3:48:15] Trustee Rogers: Yeah, so we've already given them one sponsorship.

[3:48:18] Trustee Rogers: This is now becoming, you know, and this is not a complaint, it's just the reality, is it becoming a fairly routine request for some organizations is because they've figured out that there is this ability to get around the fees.

[3:48:36] Trustee Rogers: And we haven't budgeted for it properly.

[3:48:40] Trustee Rogers: And next year, it's not going to be budgeted for properly either for the number of applications that are out there.

[3:48:46] Trustee Rogers: And I guess the question is, is do we do we say we're already we're already spent double the budget or do we also say what we also know we're considerably under budget in terms of our expenditures, which we are?

[3:49:02] Trustee Rogers: I recall from the from the projections at Trust Council that we're substantially under budget for this year, i.e. in terms of expenditures because of a number of reasons.

[3:49:15] Trustee Rogers: I'm torn on that because I think these are all extremely worthy causes.

[3:49:20] Trustee Rogers: This one and the next one, I have something more to say about the last one, but that's my commentary.

[3:49:29] Trustee Luckham: Okay, so is there any other comments or discussion on these items?

[3:49:34] Trustee Luckham: Otherwise, I'd be looking for a motion.

[3:49:40] Trustee Luckham: So not seeing a motion, Dan Rodger.

[3:49:45] Trustee Rogers: Well, I'll put the motion on the table.

[3:49:47] Trustee Rogers: I'll move that the executive committee

[3:49:49] Trustee Rogers: approve financial sponsorship of 935

[3:49:51] Trustee Rogers: for development variance per SMA DVP 2021.9

[3:49:57] Trustee Rogers: and for just at least for discussion.

[3:50:01] Trustee Luckham: Okay, so move to have a second Trustee Patrick, thank you.

[3:50:05] Trustee Luckham: And so do you wish to speak to the motion now?

[3:50:09] Trustee Luckham: Trustee Rogers, any further?

[3:50:11] Trustee Rogers: In the next two minutes,

[3:50:13] Trustee Rogers: I'll decide how I'm going to vote.

[3:50:15] Trustee Rogers: I am concerned about our budget,

[3:50:17] Trustee Rogers: it but I generally do do support this application but I we are oversubscribed so okay thank you

[3:50:27] Trustee Luckham: trustee Patrick yeah

[3:50:30] Trustee Patrick: I mean it's there's a there's a there's a as we hopefully get into I don't know

[3:50:37] Trustee Patrick: if this is a governance issue or whether it shows up but there's a fairness issue across the islands

[3:50:41] Trustee Patrick: and making sure that we are being fair across the islands if another area has not understood that

[3:50:47] Trustee Patrick: they're doing this and they're submitting and paying for this and you know so i think more

[3:50:51] Trustee Patrick: thought needs to go through this into the future for 935 dollars i support just moving ahead i

[3:50:57] Trustee Patrick: think the agricultural industry is doing i mean what they're doing on maine is important and um

[3:51:00] Trustee Patrick: and i i will support this yeah

[3:51:03] Trustee Rogers: and it's not the agricultural industry it's the ag hall

[3:51:07] Trustee Rogers: and that's what they call it so it's the hall and they're setting up a thrift store and

[3:51:11] Trustee Rogers: they're putting in a ramp and it's a small little lot that they acquired next door to their

[3:51:17] Trustee Rogers: their existing hall to do their thrift store there.

[3:51:20] Trustee Rogers: And they've been very, they're very, very well respected in their community.

[3:51:25] Voice 3: Okay. Any other comments as to Ellen Fast?

[3:51:30] Trustee Fast: Yeah. Thank you.

[3:51:34] Trustee Fast: I think there's a difference between a local trust committee and the

[3:51:40] Trustee Fast: Islands Trust and a local community service group.

[3:51:44] Trustee Fast: and um i um i don't see here um a description or maybe i'm not maybe i'm missing it but i don't

[3:51:54] Trustee Fast: see a description about how uh the project that we would be contributing this funds towards would

[3:52:01] Trustee Fast: um support the mandate of the islands trust maybe it's clear to some of you that know the

[3:52:07] Trustee Fast: know it better but uh to me um i'm looking at um page 125 which is the um application for the group

[3:52:20] Trustee Fast: that wishes to publish and in in that to apply for that grant they have a question describe how

[3:52:26] Trustee Fast: the grant and aid will support the object of the islands trust the islands trust policy statement

[3:52:31] Trustee Fast: or an islands trusted strategic plan or an islands trust reconciliation declaration item

[3:52:37] Trustee Fast: them and um i would like to see something similar in an application like this that comes forward

[3:52:44] Trustee Fast: um so between the uh the budget um question i think we should stick to our budget and uh

[3:52:53] Trustee Fast: and the question of and not just uh release funds because we're near the end of the year

[3:52:59] Trustee Fast: and we think we've got some extra um and the question of uh how does it relate to um uh the

[3:53:07] Trustee Fast: the important work of the Islands Trust,

[3:53:09] Trustee Fast: how would our contribution advance

[3:53:11] Trustee Fast: what we have collected that tax money for?

[3:53:16] Trustee Fast: I think I'm not gonna vote in favor of this,

[3:53:21] Trustee Fast: even though it sounds like a great idea,

[3:53:25] Trustee Fast: I just don't see the evidence that it's going to support

[3:53:28] Trustee Fast: the mandate and the big projects of the Islands Trust.

[3:53:33] Trustee Fast: Thank you.

[3:53:36] Trustee Luckham: very interesting thank you um i just i have a question for david i guess it might be the

[3:53:42] Trustee Luckham: right person here um can we defer this to their next meeting so it occurs in the next budget cycle

[3:53:54] Voice 2: that's a i'd have to ask finance how that would work um this is a fee that was paid already i

[3:54:02] Voice 2: I believe, and then we'll be paying it back.

[3:54:07] Voice 2: Yeah, I don't know how to do that.

[3:54:08] Voice 2: I could ask and see if you can get an answer

[3:54:10] Voice 2: probably before the end of the meeting today

[3:54:12] Voice 2: if you want to delay this decision until later.

[3:54:15] Trustee Luckham: Well, yeah, you know, I'm just reflecting on everything

[3:54:18] Trustee Luckham: that we've heard through this entire budget cycle

[3:54:21] Trustee Luckham: about not spending money and being fiscally responsible.

[3:54:24] Trustee Luckham: And we're $5,000 over the allocated budget for this.

[3:54:29] Trustee Luckham: And sure, it's only $900.

[3:54:33] Trustee Luckham: But it's another. And by the time we finish this meeting, we will have considered close to seven thousand dollars worth of going over our budget.

[3:54:41] Trustee Luckham: And out of fairness, how do we decide who gets the money and who doesn't?

[3:54:47] Trustee Luckham: I am really struggling with that. I think that if budget was allocated to each of the LTCs to determine whether or not they wanted to do with this, they would maybe consider it in a different way.

[3:54:58] Trustee Luckham: But it's easy to say, well, it doesn't cost us anything. It's some zero gain.

[3:55:02] Trustee Luckham: But the fact is, is that it does cost advertising fees and our staff are taken away to do this, no reimbursement.

[3:55:11] Trustee Luckham: And we've made a big fuss about recovering fees for applications.

[3:55:15] Trustee Luckham: And I don't know where each of these LTCs is at with respect to upping their fees, but that all plays part of it.

[3:55:23] Trustee Luckham: So I'm not 100% sure how to vote on this either.

[3:55:26] Trustee Luckham: So, Trustee Patrick.

[3:55:27] Trustee Luckham: Patrick?

[3:55:28] Trustee Patrick: The more we cost defer it, the more time we spend talking about it, the more money we're

[3:55:32] Trustee Patrick: wasting on it anyway. So it's $935. As to answer Sue Ellen's question, the Maine Island Agricultural

[3:55:39] Trustee Patrick: Society and Fall Fair and all these types of organizations absolutely support our mandate.

[3:55:43] Trustee Patrick: They're kind of behind the quirkiness and who we are in the agricultural societies, the people

[3:55:48] Trustee Patrick: element of the history of these islands and the importance going forward. So I think they play an

[3:55:54] Trustee Patrick: invaluable part to uh to our mandate yeah

[3:56:02] Trustee Luckham: that's it and you know the trouble is that the policy we

[3:56:06] Trustee Luckham: have needs to be bolstered up to assist us yeah dan mr

[3:56:14] Trustee Rogers: chair uh you're right uh we don't have a

[3:56:17] Trustee Rogers: way we like because we just take these as they come um you know it's sort of like first in the

[3:56:24] Trustee Rogers: door the first get they get their money we don't really have these debates when there's still lots

[3:56:28] Trustee Rogers: of money in the budget um and if we defer to april so you know we'll have a new pot of whatever the

[3:56:34] Trustee Rogers: money was we approved at trust council to be able to work out of um and then by august it'll be we'll

[3:56:41] Trustee Rogers: be over budget again and we'll get a big affordable housing rezoning for seven thousand dollars

[3:56:45] Trustee Rogers: i mean we will i mean then there's no there's no doubt about it uh that'll be something that'll cut

[3:56:51] Trustee Rogers: that'll arise it's completely underfunded just to answer sue ellen's question i'm quite certain the

[3:56:57] Trustee Rogers: the Maine Agriculture Society has received a community stewardship award from Trust Council

[3:57:05] Trustee Rogers: and has been nominated a few times. So it is pretty integral. But I get your point that it's

[3:57:10] Trustee Rogers: not evident in the documents that we have as to how they support our mandate. So I get your point.

[3:57:15] Trustee Rogers: I don't know what to do with this, but I'd probably vote in favor. But I would also be

[3:57:22] Trustee Rogers: open to deferring it to april if others thought that was a good idea yeah

[3:57:29] Voice 3: um any other thoughts

[3:57:32] Voice 3: yeah um

[3:57:34] Trustee Fast: what i would like to do is uh uh help organizations or

[3:57:44] Trustee Fast: apply in uh similar ways so that we as executive committee can make

[3:57:50] Trustee Fast: make better choices. I'm afraid it sounds like a grants competition, which I think is fair for all.

[3:57:58] Trustee Fast: And I think we could hold them several times a year to get around the issues of late in the year

[3:58:05] Trustee Fast: when the when the big, the $7,000 fee as Dan describes it comes. But I would like to see,

[3:58:13] Trustee Fast: i would like to encourage this group to apply again uh in the new with the new form in in the

[3:58:20] Trustee Fast: future and uh or something like that because it's just um it depends on who's on executive how well

[3:58:28] Trustee Fast: they know the group right now and uh whether they've had chance to go and look and say have

[3:58:34] Trustee Fast: you won a community stewardship award that's a valid criteria um have you uh um how does your

[3:58:41] Trustee Fast: And the bit I read from page 125 about the describe how your project fits and that would enable executive committee or whoever, whether it's a local trust committee weigh in on it, I don't know, but it seems to me that it needs to be more competitive rather than first come first serve and rather than not enough info for me.

[3:59:10] Trustee Fast: Thank you.

[3:59:12] Trustee Luckham: Yeah. Unfortunately, we are bound by the process we have in place, and we don't have that mechanism

[3:59:19] Trustee Luckham: in place. And so we're stuck here to make a difficult decision. And there we go. So

[3:59:25] Trustee Luckham: I'm just going to ask, are we ready to call the vote? Looks like we are. Okay. All those in favor?

[3:59:36] Trustee Luckham: I'm going to join with the ayes, and I'm going to probably join with the ayes on the

[3:59:42] Trustee Luckham: the remaining applications because i think it's only if we do one we need to do the other so that

[3:59:46] Trustee Luckham: carries uh those opposed or those opposed one opposed so that carries um sorry

[3:59:53] Trustee Fast: to be opposed

[3:59:54] Trustee Fast: but oh

[3:59:55] Trustee Luckham: don't don't be sorry at all i thank you for that

[4:00:00] Trustee Luckham: So the next item, then, is the Galliano Island Development Variable Permits 2022.1.

[4:00:09] Trustee Luckham: And that's just fresh off the press here.

[4:00:12] Trustee Luckham: It was processed in January.

[4:00:14] Trustee Luckham: So here we are.

[4:00:16] Trustee Luckham: David and Molly, you want to speak to this?

[4:00:18] Trustee Luckham: And then we'll go to the chair to also address it.

[4:00:24] Voice 2: Yes.

[4:00:24] Voice 2: Sorry.

[4:00:25] Voice 2: I got the wrong one up here.

[4:00:28] Voice 2: Give me a second.

[4:00:30] Voice 2: There we go.

[4:00:32] Voice 8: Yeah.

[4:00:33] Voice 2: This is okay. So this is a second sponsorship application, the

[4:00:38] Voice 2: Galliano club and the request is for $715. This one is for

[4:00:46] Voice 2: development brains permit application to allow accessible

[4:00:50] Voice 2: secure storage for the Galliano club. And indicate here that

[4:00:55] Voice 2: they do provide a food program. And that's what they intended to

[4:00:59] Voice 2: to use some of the storage for.

[4:01:03] Voice 2: So I don't have much else to say

[4:01:04] Voice 2: other than it meets the requirements of policy.

[4:01:08] Voice 2: And again, subject to your concerns

[4:01:10] Voice 2: with respect to the finance side of it,

[4:01:15] Voice 2: staff recommend approval.

[4:01:18] Voice 2: And under finance, the same as the last one, 10,450,

[4:01:23] Voice 2: you can add what you just approved to that.

[4:01:25] Voice 2: So just over almost $11,500 over the,

[4:01:32] Voice 2: with a budget of $5,000.

[4:01:35] Voice 2: Okay, back to the chair.

[4:01:36] Voice 2: Thank you, David.

[4:01:41] Trustee Luckham: This isn't any easier than the previous one.

[4:01:44] Trustee Luckham: Dan Rogers.

[4:01:46] Trustee Rogers: I'll just say, I didn't know about this application.

[4:01:50] Trustee Rogers: So, but this is the hall we meet in

[4:01:53] Trustee Rogers: um and uh it is the the central core for all of the projects that are listed

[4:02:01] Trustee Rogers: uh below in the attachments the food program it's the main uh venue for a lot of their activities

[4:02:10] Trustee Rogers: and it's the hall that we have all of our ltcs um in and uh it is the hub of of all things that

[4:02:19] Trustee Rogers: that happen on Galliano, including a lot of activities

[4:02:25] Trustee Rogers: that are supportive of the community

[4:02:26] Trustee Rogers: and the local trust committee.

[4:02:28] Trustee Rogers: So this one, I'm, I mean, I appreciate another $700,

[4:02:33] Trustee Rogers: but I'm going to come to the same conclusion

[4:02:34] Trustee Rogers: that I came to for the main island one.

[4:02:37] Trustee Rogers: It's, I didn't know why,

[4:02:41] Trustee Rogers: I'm not quite sure whether I need a variance,

[4:02:43] Trustee Rogers: but if they do, I think we should,

[4:02:45] Trustee Rogers: And I will be supporting this application.

[4:02:54] Voice 3: Yeah. Okay, Dan, thank you. Anybody else? Questions? Sue Ellenfest.

[4:03:00] Trustee Fast: Similar to what I've said before, but at the one I said before,

[4:03:04] Trustee Fast: I would just say I suggested first come first serve.

[4:03:08] Trustee Fast: Now I think I'm thinking really, if I was a community group,

[4:03:13] Trustee Fast: I'd be applying late in a budget year and where they don't seem to be

[4:03:19] Trustee Fast: much consideration for um how are we becoming a grant funding group if we are i'd like to have

[4:03:28] Trustee Fast: some policy about it thank you mr

[4:03:31] Voice 1: chair is the mo is there a motion on the floor

[4:03:35] Trustee Luckham: is

[4:03:36] Voice 1: this general discussion kind of oh

[4:03:38] Trustee Luckham: i'm sorry i probably didn't ask dan to

[4:03:41] Trustee Luckham: uh there

[4:03:44] Voice 1: isn't a motion yet i think these are all related all the discussion points as you go

[4:03:49] Voice 1: around the circle um are all related

[4:03:51] Voice 1: to the to the issue which would then sustain once there's a

[4:03:56] Voice 1: motion um a similar round of discussion so

[4:04:00] Trustee Luckham: i want to consider

[4:04:01] Voice 1: that so

[4:04:02] Trustee Luckham: dan can you make the motion

[4:04:05] Trustee Rogers: yes i'll move that the executive approved financial sponsorship of 715 dollars for

[4:04:11] Trustee Rogers: development variance permit application deal GLDVP 2022.1 the Galeano club and

[4:04:18] Trustee Luckham: have you spoken to

[4:04:19] Trustee Luckham: the motion I have uh anybody wish to speak or second the motion trustee Patrick seconds the

[4:04:26] Trustee Luckham: motion is there any discussion on the motion trustee Patrick

[4:04:29] Trustee Patrick: again I'd support I think all

[4:04:31] Trustee Patrick: these halls suffered great loss and uh revenue during the pandemic of what would have normally

[4:04:36] Trustee Patrick: will have been hall rental so i think it's a reasonable support 750.

[4:04:42] Trustee Luckham: okay thank you anybody

[4:04:44] Trustee Luckham: else sue allen fest i

[4:04:48] Trustee Fast: just uh think we should ask the minister when we talk to him about how about

[4:04:52] Trustee Fast: uh covid funding for small um local governments uh because as bowen island municipality we did

[4:05:02] Trustee Fast: receive uh covid funding that would help with costs like this uh but the islands trust did not

[4:05:09] Trustee Fast: And that's another reason I won't be supporting it. Unfortunately, same reasons as the other one.

[4:05:16] Trustee Luckham: Yeah, I don't know for sure, but I think that associations and societies that were managing facilities did have opportunity to access COVID monies, but I can't guarantee that.

[4:05:31] Trustee Luckham: Yeah, I just I'm looking at that. We're ramping this up our budget overspending.

[4:05:36] Trustee Luckham: And I'm unfortunately, I have to be fair and I'm going to vote in favor.

[4:05:40] Trustee Luckham: So, is there any further discussion? All those in favor? And those opposed? Thank you, Sue Ellenfast. Opposed? And that carries, not unanimously. One opposed.

[4:05:58] Trustee Luckham: So, let's go to the next item, which is Cliffside Publishing Heritage Grants to Trinna Island. David Marler.

[4:06:07] Trustee Luckham: Yeah,

[4:06:08] Voice 2: so this is I think the first one we have under the heritage grant policy. It's actually

[4:06:15] Voice 2: heritage history and conservation and it's intended to provide funding to individuals that

[4:06:26] Voice 2: are helping to promote in some way the heritage history of the islands or the conservation of

[4:06:33] Voice 2: the islands. Heritage was added into the policy and so it's kind of the new part of it. It's been

[4:06:38] Voice 2: there for conservation and history for a while. So this particular request is on Saturna Island

[4:06:48] Voice 2: by Cliffside Publishing who are proposing to do a series of books kind of transcribing oral

[4:06:56] Voice 2: oral histories of families on the island.

[4:07:00] Voice 2: So they're delivered as a series

[4:07:02] Voice 2: and they're being kind of like the history and heritage

[4:07:06] Voice 2: of the islands through those families

[4:07:09] Voice 2: that have been there for quite a while.

[4:07:12] Voice 2: They do intend to also do a book or more than one book

[4:07:18] Voice 2: on the Sarut nation families as well.

[4:07:22] Voice 2: But I just want to be clear that my understanding

[4:07:24] Voice 2: is that the Say Out book is not part of this initial run.

[4:07:32] Voice 2: This is a series of four on the families on the islands.

[4:07:35] Voice 2: They have provided an estimate of their cost in their application

[4:07:41] Voice 2: and an estimate of what they expect to sell the books for.

[4:07:45] Voice 2: It's a small run, I think, of 2,000 books or something like that.

[4:07:49] Voice 2: and intend to sell them for between $17 and $20 to recover costs as much as possible.

[4:07:55] Voice 2: So the applicant didn't include in the written request the amount that they're asking for.

[4:08:02] Voice 2: So when I followed up with a phone call, he indicated the $5,000,

[4:08:07] Voice 2: which is the maximum indicated to him when he asked somebody about this.

[4:08:13] Voice 2: So that is the request I put in here for you to consider.

[4:08:17] Voice 2: You can consider this up to $5,000. The executive committee could obviously decide to provide a grant of less money or not provide the grant at all.

[4:08:30] Voice 2: In this case, we have not provided any grants in this fiscal year, so the budget is still $5,000 available.

[4:08:39] Voice 2: available. So if you were to grant this as requested, the full amount that would take

[4:08:44] Voice 2: up the entire budget for this fiscal year. And reminded it was reduced for the next fiscal

[4:08:50] Voice 2: year. So the recommendation then is at the top of the page here on the screen. And I'll

[4:08:58] Voice 2: pass it back to the chair.

[4:09:01] Trustee Luckham: Thank you, David. I'll turn to the chair of the LTC here, although

[4:09:10] Trustee Luckham: although it's not necessarily readily apparent why that would be the case,

[4:09:13] Trustee Luckham: but that's what I'm going to do to make the motion.

[4:09:15] Trustee Luckham: And then we can have a discussion.

[4:09:21] Trustee Patrick: Maybe we should have a discussion a little bit first before we make the

[4:09:24] Trustee Patrick: motion, because this is different than the other two.

[4:09:27] Trustee Patrick: And I think there may be

[4:09:28] Trustee Patrick: some questions. I, I am.

[4:09:30] Trustee Patrick: The only thing I'm aware of is a,

[4:09:32] Trustee Patrick: one of the trustees asked me if we had considered this yet.

[4:09:35] Trustee Patrick: And I was like, consider what I said. And then it was like, I said,

[4:09:38] Trustee Patrick: I would assume it might be on the next agenda. So here it is.

[4:09:41] Trustee Patrick: so i have no inside knowledge on this project okay

[4:09:48] Voice 3: dan rogers so

[4:09:52] Trustee Rogers: um interesting how we see

[4:09:55] Trustee Rogers: these things differently because uh vice chair fast indicated this one uh provided um some

[4:10:03] Trustee Rogers: context that she liked i actually think it doesn't provide enough context at all

[4:10:07] Trustee Rogers: and I'm

[4:10:09] Trustee Rogers: quite concerned about

[4:10:12] Trustee Rogers: this, this is a private

[4:10:13] Trustee Rogers: organization, not a

[4:10:15] Trustee Rogers: not a not-for-profit

[4:10:17] Trustee Rogers: at least as far as I can tell

[4:10:19] Trustee Rogers: it's not a community organization

[4:10:22] Trustee Rogers: it's

[4:10:23] Trustee Rogers: a publishing group that wants to do

[4:10:25] Trustee Rogers: history, now

[4:10:28] Trustee Rogers: secondly is

[4:10:29] Trustee Rogers: there's no indication that anybody

[4:10:31] Trustee Rogers: else on the island supports this

[4:10:33] Trustee Rogers: like zero

[4:10:34] Trustee Rogers: and I'd like

[4:10:37] Trustee Rogers: to at the very least uh refer this application to the local trustees who i might add have been very

[4:10:45] Trustee Rogers: vocal in keeping our budgets down um and fair enough no that's fine is to as to whether they

[4:10:53] Trustee Rogers: support this a grant of this amount to this group on the island and get some context for it so

[4:11:00] Trustee Rogers: that's what i'd like to see happen to this particular application and i appreciate that'll

[4:11:05] Trustee Rogers: push it into next year but frankly uh that's that's okay with me so that's my perspective

[4:11:12] Trustee Rogers: and i'll be making that motion um hey but after we have other people speaking i see trustee fast

[4:11:19] Trustee Rogers: or vice chair fast i would

[4:11:22] Trustee Luckham: like to get to a motion however but anyway trustee fast um

[4:11:26] Trustee Fast: thank

[4:11:27] Trustee Fast: you i won't be making the motion because i'm and uh just to uh correct you dan i i uh i also think

[4:11:35] Trustee Fast: there's no evidence for supporting the mandate in this uh application i just like the way that

[4:11:42] Trustee Fast: the application had a space to describe it i'm looking at page 25 uh the third from the bottom

[4:11:48] Trustee Fast: and it says describe how the grant and aid will support the object the trust policy statement

[4:11:53] Trustee Fast: strategic plan or reconciliation and um uh and i'm not convinced by the um uh text that's there

[4:12:01] Trustee Fast: uh that it would um and i don't think that uh individual this is a worthy project um that this

[4:12:09] Trustee Fast: group is doing but it's not a a non-profit or a charitable group as you point out dan and it's um

[4:12:15] Trustee Fast: uh and it i i also have some questions about the um besides the mandate one about the the business

[4:12:26] Trustee Fast: plan i don't see any evidence that they've considered publishing online um i see the

[4:12:31] Trustee Fast: number of 2,000 books. That is a lot. 3,000 used to be a bestseller in Canada. And on Bowen here,

[4:12:40] Trustee Fast: a recent project, they printed 150 copies as a first run, thinking they might not get

[4:12:46] Trustee Fast: them all sold. I think they did do another run, but that was a different book. And 2,000 copies

[4:12:53] Trustee Fast: is an awful lot for a small population. I think there is what, well, I don't know the population

[4:12:59] Trustee Fast: of saturn but i don't think it's that um and uh and we have budget concerns instead i would like

[4:13:07] Trustee Fast: to look forward to item 10.4 in our agenda where we have a request from chief rimple of the comox

[4:13:16] Trustee Fast: guardian watchman program for support of an existing program that has conservation objectives

[4:13:23] Trustee Fast: perspectives. So I would like to, I won't be supporting the Cliffside Publishing Heritage

[4:13:33] Trustee Fast: grant. Instead, I would like to consider inviting Chief Haggis to apply.

[4:13:42] Trustee Luckham: Well, you're getting ahead of us here, actually.

[4:13:45] Trustee Fast: Well, I'm doing a little comparison that I think relates. Thank you. I'm over.

[4:13:50] Trustee Luckham: yeah um so if i don't hear a motion then i think we're just going to pass on this one

[4:13:55] Trustee Luckham: but i'll just pause for a moment and look to see if there's a motion um

[4:14:00] Trustee Rogers: i'll i'll move that we

[4:14:02] Trustee Rogers: defer this matter and request the local trustees to provide an indication of support or not

[4:14:20] Trustee Rogers: keeping in mind budget considerations okay

[4:14:25] Voice 8: give me a second wait where's my share screen gone

[4:14:32] Voice 8: here we go all

[4:14:33] Voice 2: right can you get to repeat that please vice chair rogers i'll

[4:14:40] Trustee Rogers: defer defer the

[4:14:42] Trustee Rogers: request from cliffside publishing and refer the application to the local saturnal trustees

[4:14:55] Trustee Rogers: not to the local trust committee,

[4:14:57] Trustee Rogers: but to the local trustees for information

[4:15:12] Trustee Rogers: and an indication of support or not

[4:15:17] Trustee Rogers: given budget considerations.

[4:15:30] Voice 8: Okay, thank you.

[4:15:32] Trustee Luckham: Okay, so that's what you're expecting.

[4:15:35] Trustee Luckham: So do I have a seconder for that motion?

[4:15:37] Trustee Luckham: And seconded by Trustee Patrick, thank you.

[4:15:40] Trustee Luckham: Any discussion or you wish to speak to it further

[4:15:43] Trustee Luckham: Trustee Riders?

[4:15:45] Trustee Luckham: Okay, so no discussion, call the vote.

[4:15:48] Trustee Luckham: all those in favor and any opposed opposed trustee fast thank you so that carries and now we will

[4:15:59] Trustee Luckham: move along um any other motions respecting grants and aid or or um sponsorship

[4:16:16] Trustee Luckham: did you have something trustee fast i

[4:16:21] Trustee Fast: do i would like to bring up item 10.4 from the correspondence

[4:16:27] Trustee Fast: and perhaps when we get to that item we can discuss an invitation to apply for a grant in aid

[4:16:34] Trustee Fast: okay

[4:16:36] Trustee Luckham: so we'll consider that when we get there then okay okay

[4:16:40] Trustee Luckham: thank you very much um 9.2.1 is

[4:16:43] Trustee Luckham: next item on our agenda a local uh chair reports on local advocacy topics is there anything

[4:16:48] Trustee Luckham: happening out there that uh vice chair would like to report the executive committee uh trustee

[4:16:55] Trustee Luckham: patrick

[4:16:56] Trustee Patrick: it's more just an interesting observation to share with you i know i was invited to meet

[4:17:00] Trustee Patrick: with a local church that's in a prominent location in our village that are going through an exercise

[4:17:05] Trustee Patrick: of reimagining themselves in today and i just think it's always an important thing to see it's

[4:17:10] Trustee Patrick: It's like, what does a church do in the center of a village in the future?

[4:17:16] Trustee Patrick: And it was just a refreshing conversation.

[4:17:18] Trustee Patrick: I just wanted to share that.

[4:17:20] Voice 3: Really great.

[4:17:21] Voice 3: Glad to hear that.

[4:17:24] Voice 3: Okay.

[4:17:24] Voice 3: Nothing else.

[4:17:25] Voice 3: Then

[4:17:26] Trustee Luckham: I'll continue on.

[4:17:29] Trustee Fast: Can I ask a question?

[4:17:31] Trustee Fast: Yeah.

[4:17:32] Trustee Fast: We're getting, oh, nevermind.

[4:17:34] Trustee Fast: Nope.

[4:17:35] Trustee Fast: It's okay.

[4:17:35] Trustee Fast: It's in our correspondence.

[4:17:37] Trustee Fast: Okay.

[4:17:38] Trustee Luckham: Okay. So then we're in correspondence now, and we've got six pieces plus two additional ones

[4:17:45] Trustee Luckham: at 10.7 and 10.8 that came late. And I'll just ask any of these items that we would receive

[4:17:57] Trustee Luckham: for information, unless you'd like to draw them out for discussion. And I've certainly heard at

[4:18:02] Trustee Luckham: this point, I'm just going to mark them off and then go through them. 10.4, Trustee Fass,

[4:18:08] Trustee Luckham: you'd like to pull that um anything else here that you'd like to pull a dan rogers

[4:18:16] Trustee Rogers: um 10.2

[4:18:22] Trustee Luckham: okay

[4:18:26] Trustee Rogers: yes thanks

[4:18:28] Trustee Luckham: okay uh trustee patrick if you want to pull any of these from here

[4:18:34] Trustee Luckham: okay so i'd just like to uh pull 10.3 because i'd like to advance that to trustees

[4:18:39] Trustee Luckham: these um i think it was the one in 10.7 but i don't have that right in front of me at the moment

[4:18:47] Trustee Luckham: which was a letter to us um and

[4:18:52] Trustee Fast: i'd like to pull 10.8 which is the

[4:18:55] Trustee Fast: kate louise stamford

[4:18:57] Trustee Fast: letter biodiversity confirmation yeah

[4:19:01] Trustee Luckham: you just need to pull up this 10.7 business

[4:19:04] Trustee Luckham: um right here no not i don't have it in front of me i'm going to pull 10.7 just so that i can get

[4:19:11] Trustee Luckham: to it um so then i'm going to suggest that we receive for information by general consent

[4:19:16] Trustee Luckham: uh 10.1 the letter from khan uh 10.5 uh letter regarding groundwater eelgrass from graham and

[4:19:26] Trustee Luckham: then at 10.6 response from ubcm with respect to electronic permits we'll receive those uh one two

[4:19:34] Trustee Luckham: three for information and uh then let us begin with discussion on items uh 10.2 that's uh d

[4:19:43] Trustee Luckham: courtney regarding the ministerial request for march the 13th so uh is that dan did you want

[4:19:50] Trustee Luckham: to raise that one well

[4:19:51] Trustee Rogers: i raised it because mr courtney spoke at town hall yesterday on salt

[4:19:54] Trustee Rogers: spring and i i assured him that uh it would be brought to the attention i would pass his message

[4:20:01] Trustee Rogers: to Geelong to the executive committee.

[4:20:05] Trustee Rogers: I'm not quite sure how this becomes a trust council matter.

[4:20:10] Trustee Rogers: And I know that the local trust committee

[4:20:13] Trustee Rogers: has passed two motions related to the request

[4:20:19] Trustee Rogers: regarding the Vesuvius ferry,

[4:20:21] Trustee Rogers: but I did assure him that I would raise it today

[4:20:25] Trustee Rogers: for your consideration, Mr. Chair,

[4:20:27] Trustee Rogers: because I know it's correspondence to you

[4:20:29] Trustee Rogers: and to indicate one way or another

[4:20:33] Trustee Rogers: whether you're going to respond

[4:20:35] Trustee Rogers: or do anything in relation to his request

[4:20:38] Trustee Rogers: for a support letter related to his petition.

[4:20:41] Trustee Rogers: So I simply put it on the table

[4:20:43] Trustee Rogers: because I indicated I would.

[4:20:46] Trustee Luckham: Thank you, Dan.

[4:20:47] Trustee Luckham: So I'll respond to your question

[4:20:49] Trustee Luckham: and then I'll go to Trustee Patrick.

[4:20:52] Trustee Luckham: Indeed, my plan has been to respond

[4:20:54] Trustee Luckham: to his letter from last week,

[4:20:57] Trustee Luckham: but events in the last 10 days have overwhelmed me and I haven't responded. I certainly had

[4:21:04] Trustee Luckham: intended to, but the response would not be necessarily satisfying to him because what I

[4:21:09] Trustee Luckham: would be indicating is that I have neither direction from council nor from the LTC to act

[4:21:15] Trustee Luckham: in respect to the request that he's asked. And if that request came to me from the LTC or council,

[4:21:23] Trustee Luckham: then I would be obligated to do so. And I know that a motion was brought forward.

[4:21:30] Trustee Luckham: And I'll just say, actually, it's not apparent to me that the ferry advisory committee is in support

[4:21:37] Trustee Luckham: of the ideas that's there. And I would also just say that I think it's not as simple as just saying,

[4:21:43] Trustee Luckham: give us the money and give us a couple of ferries in this budget, because I don't think that's in

[4:21:48] Trustee Luckham: in their plans and would require some significant changes elsewhere. So I don't know how that

[4:21:53] Trustee Luckham: would work out in reality. So those are my remarks. And after today's meeting, I will respond

[4:22:01] Trustee Luckham: to him with that same comment, unless I get some other advice from executive committee. But Laura

[4:22:08] Trustee Luckham: Patrick, I'll turn it over to you. Your microphone, I think.

[4:22:17] Trustee Patrick: Sorry, I apologize. The key thing is

[4:22:21] Trustee Patrick: is timing. Adam Olson will be through, because it is an official petition that has been submitted

[4:22:28] Trustee Patrick: through Adam Olson, he will be delivering it to the BC legislature, because it passed the test

[4:22:36] Trustee Patrick: for getting submitted. So it gets submitted through his process. So I think timing is

[4:22:40] Trustee Patrick: important. Yesterday, we passed a motion, basically asking staff to organize a political meeting

[4:22:46] Trustee Patrick: with us the local trust committee and other stakeholders we um with the minister of

[4:22:51] Trustee Patrick: transportation quoting section c out of the letter of agreement of uh of the october 20 1992

[4:22:58] Trustee Patrick: uh agreement between islands trust and moti which which has meetings you can bring up with the on

[4:23:07] Trustee Patrick: special issues and things of that nature we we quoted in the in the request for the purpose of

[4:23:13] Trustee Patrick: this meeting was the was the roadway congestion at both fulford and vesuvius ferry terminals

[4:23:19] Trustee Patrick: and we included a discussion of completing the salish sea trail network while we have the

[4:23:24] Trustee Patrick: minister's ear we should cover a couple of key things in our previous meeting we did pass a

[4:23:30] Trustee Patrick: motion um asking that we uh write a letter to the minister or ministry i don't remember i don't have

[4:23:37] Trustee Patrick: the motion in front of me um on the fact that the islands were left out of the south island

[4:23:43] Trustee Patrick: transportation strategy um and so that to me is another issue because salt spring became a a vital

[4:23:52] Trustee Patrick: route for contact between the south island and the north island um during the the flooding back in

[4:23:59] Trustee Patrick: the fall so i think we have a number of things so i think it's timing it's timing that i think we

[4:24:04] Trustee Patrick: need to deliver our request to meet with the minister, you know, close to with the submission

[4:24:09] Trustee Patrick: of the petition reaching the floor of the legislature. That's, you know, lots of reason

[4:24:17] Trustee Patrick: to meet with the minister on issues on Salt Spring. I think the timing is important.

[4:24:26] Trustee Luckham: But you're not, you don't have any direction specifically at this time.

[4:24:31] Trustee Patrick: Well, we have these motions are active so that these motions have been made. It's a timing issue

[4:24:36] Trustee Patrick: of how do we act on these motions that have been made um that's that's the key key issue for me

[4:24:44] Trustee Luckham: but what should the executive committee do in regards to this matter or myself for that matter

[4:24:53] Trustee Patrick: uh well i guess you would play a role you know i don't know if we've ever used section c out of

[4:24:59] Trustee Patrick: this agreement unloading i hope we have um uh because it refers to annual meetings um

[4:25:04] Trustee Patrick: with the ministry um sure

[4:25:08] Trustee Luckham: but that is direction that you've provided already we'll so we'll

[4:25:11] Trustee Luckham: certainly

[4:25:11] Trustee Patrick: we've used direction to it this is an islands trust document this is an agreement

[4:25:16] Trustee Patrick: between trust uh islands trust

[4:25:19] Trustee Patrick: and modi um i don't know what that means um director marla

[4:25:25] Trustee Luckham: can you assist us with that

[4:25:28] Voice 2: um yeah so it's we use that for the um uh staff to

[4:25:36] Voice 2: staff meetings that we do on an annual basis. I don't believe that the agreement really restricts

[4:25:45] Voice 2: the type of contact we have. So I think if the local trust committee would like to have a meeting,

[4:25:52] Voice 2: I think that's appropriate.

[4:25:58] Trustee Luckham: So that will happen in due course, then I'm presuming,

[4:26:03] Trustee Luckham: if the minister grants us that opportunity.

[4:26:07] Voice 2: Are you talking to me or the...

[4:26:09] Trustee Luckham: um yeah i'm kind of talking out loud i'm just trying to figure out what we're doing with this

[4:26:14] Trustee Luckham: item on our as correspondence to executive committee and it seems like it's out of our

[4:26:17] Trustee Luckham: hands at this moment

[4:26:18] Trustee Rogers: and to be fair mr chair i just promised i'd raise it i don't see this as

[4:26:23] Trustee Rogers: a trust council matter and you have no direction from trust council to do what mr courtney has

[4:26:27] Trustee Rogers: asked you to do

[4:26:28] Trustee Luckham: correct uh so i'm fast yeah

[4:26:34] Trustee Fast: uh thank you chair i um uh i agree with trustee

[4:26:39] Trustee Fast: rogers i don't think this is a trust council matter um i uh i think this is um it's also not a

[4:26:49] Trustee Fast: a climate action matter or a uh i just i wonder if there's been consideration of uh when you talk

[4:26:59] Trustee Fast: to the minister you might be asking about cycle paths and uh alternatives to uh cars on ferries

[4:27:07] Trustee Fast: I'm just curious about that.

[4:27:12] Trustee Luckham: Okay.

[4:27:13] Trustee Luckham: That's great.

[4:27:14] Trustee Luckham: The digital communication is not very good often.

[4:27:17] Trustee Luckham: I misheard what you said, but you said cycle paths.

[4:27:21] Trustee Luckham: So that's great.

[4:27:24] Trustee Fast: Multi-use pathways for alternative transportation.

[4:27:28] Trustee Luckham: That's perfect.

[4:27:29] Trustee Luckham: Okay.

[4:27:30] Trustee Luckham: So, no, the LTC has directed the opportunity to have an engagement with the ministry of transport.

[4:27:37] Trustee Luckham: support, so I think I'm prepared to just leave that there.

[4:27:40] Trustee Luckham: So I think we'll just receive this for information.

[4:27:43] Trustee Luckham: That's all right, so thank you.

[4:27:45] Trustee Luckham: The next item is urgent request for support

[4:27:48] Trustee Luckham: of the Southern Gulf Island Anchorage's email

[4:27:50] Trustee Luckham: dated March 8th, 2022.

[4:27:52] Trustee Luckham: I would just like to ask that indeed we circulate this

[4:27:55] Trustee Luckham: to trustees as the request is,

[4:27:58] Trustee Luckham: and we'll just ask staff to just forward this email

[4:28:02] Trustee Luckham: to trustees accordingly and by general consent,

[4:28:05] Trustee Luckham: if that's all right.

[4:28:06] Trustee Luckham: Right. Okay. So the next item is 10.4, which is Haggis Chief Rempel and Vice Chair Patrick,

[4:28:14] Trustee Luckham: you asked, or FAST, you asked to lift this item.

[4:28:19] Trustee Fast: Yes, thank you. I thought this was a very

[4:28:23] Trustee Fast: interesting letter from Haggis Rempel of the Comox First Nation. And she's asking for support

[4:28:34] Trustee Fast: of a program, the Comox Guardian Watchman Program,

[4:28:39] Trustee Fast: that has conservation benefits to the estuary

[4:28:43] Trustee Fast: and in Bains Sound.

[4:28:46] Trustee Fast: And I think we as the Islands Trust have,

[4:28:51] Trustee Fast: I know we've been supporting the Bains Sound Forum

[4:28:56] Trustee Fast: through the efforts of locally elected trustees

[4:28:59] Trustee Fast: and a secretariat function.

[4:29:01] Trustee Fast: And I would like to know more. I don't know much about the Canada geese or whether the Comox estuary that she describes is part of the Islands Trust, but I wondered if we might invite her, because she's asked for our support, would there be financial support, she says.

[4:29:28] Trustee Fast: I think we might invite her to apply to the grants and aid program that we just discussed

[4:29:34] Trustee Fast: under 8.2.3.4 and because it includes conservation and this that's what I think we could do

[4:29:46] Trustee Fast: is invite her to apply okay

[4:29:50] Trustee Luckham: well thank you for that so would

[4:29:55] Trustee Fast: you like me to make a motion

[4:29:57] Trustee Luckham: Well, that would be the way to cause some.

[4:30:00] Trustee Luckham: activity here ceo hotzenpiller ceo hotzenpiller has something else to suggest here

[4:30:05] Voice 1: well um i don't

[4:30:07] Voice 1: know if events have passed us asking a nation to apply with a number of other societies for um

[4:30:16] Voice 1: a minor grant i just maybe we just want to reach out or i could reach out to um

[4:30:23] Voice 1: um the comox and see what their interests are i i just don't know whether the receipt of that

[4:30:33] Voice 1: on an agenda as a formalization of our relationship and then you sitting in consideration of some

[4:30:42] Voice 1: you know maybe it might it's just we haven't got there yet and i just

[4:30:48] Voice 7: want you to

[4:30:48] Voice 1: be in a good

[4:30:49] Voice 1: position as well as any um nation applying and there would be potentially a significant number

[4:30:57] Voice 1: of nations applying for various um projects i would think and and perhaps rightly so

[4:31:04] Voice 1: so um maybe i can assist in some way prior to you that

[4:31:10] Trustee Fast: would be that's very well taken thank you

[4:31:13] Trustee Fast: very much and um i uh um but i would like it at if you could reach out and find out more that would

[4:31:22] Trustee Fast: be great but i'm not going to make a motion about that i would just make a motion that the uh that

[4:31:27] Trustee Fast: the chair um or somebody respond to yeah i'm going to leave it up to you thank you yeah i can do that

[4:31:35] Trustee Luckham: the letter is written to me and so i think that if the cao and i could have the freedom to reach

[4:31:41] Trustee Luckham: out to the chief or his senior staff there and ask them in a you know how we might help facilitate

[4:31:50] Trustee Luckham: this because they're talking about twenty thousand dollars over four years which

[4:31:54] Voice 7: I

[4:31:56] Trustee Luckham: think would stretch

[4:31:56] Trustee Luckham: us in some way but certainly we're interested in the work that they're doing and supportive of it

[4:32:01] Trustee Luckham: in principle anyway so

[4:32:05] Trustee Fast: 40,000 is just an example from another community oh

[4:32:11] Trustee Luckham: you're right quite right

[4:32:11] Trustee Luckham: Right. So anyway, let's let, I think this is a good suggestion from the CAO that he and I can

[4:32:18] Trustee Luckham: reach out and see what we might be able to do to support them. Is that all right, CAO?

[4:32:25] Voice 1: Yes, sir.

[4:32:26] Trustee Luckham: Thank you very much. Okay, then. So the final items then today, I guess I figure here 10.7,

[4:32:35] Trustee Luckham: given the fact that we potentially are having a meeting, a special meeting with council to

[4:32:40] Trustee Luckham: to discuss what to do, the governance review, then I think that letters of this nature will

[4:32:47] Trustee Luckham: be embraced in that conversation. But of course, the suggestion here is that we should abandon the

[4:32:52] Trustee Luckham: policy statement work in light of the governance review. But the governance review does indicate

[4:32:57] Trustee Luckham: that the policy statement work is important and that it proceed. So there's just a conflict there.

[4:33:03] Trustee Luckham: But I think we'll just receive that for information. I just want to speak to it.

[4:33:06] Trustee Luckham: and unless there's somebody else that wants to speak to that i'll go to 10.8

[4:33:13] Trustee Luckham: um i gotta get my screen up anybody wish to speak to that previous one so 10.7 uh sue allen fast

[4:33:20] Trustee Fast: sorry 10.8 is what i've got my hand up oh

[4:33:22] Trustee Luckham: i see okay so i'm looking for others and nobody else

[4:33:24] Trustee Luckham: wishes to speak to that so 10.8 then is over to sue allen fast um

[4:33:29] Trustee Fast: thank you chair this is

[4:33:31] Trustee Fast: from it's a letter from the um uh chair of the islands trust conservancy um and uh suggesting

[4:33:40] Trustee Fast: that we forward her letter to uh the delegate at the last trust council who um um was questioning

[4:33:50] Trustee Fast: the rarity of the coastal douglas for communities thank you i'd like to move that um

[4:34:00] Voice 8: um that

[4:34:01] Trustee Fast: executive committee yes that's it that executive committee forward the correspondence

[4:34:07] Trustee Fast: received at trust council item 17.2 about coastal douglas fir to the delegate david dunison

[4:34:13] Trustee Fast: regarding his presentation to trust council and it disappeared

[4:34:19] Trustee Luckham: you got

[4:34:20] Trustee Fast: dated march 8th 2022 entitled islands trust biodiversity right

[4:34:27] Trustee Luckham: thank you uh seconded

[4:34:29] Trustee Luckham: by dan rogers um any discussion yours to speak to it i think it's apparent all those in favor

[4:34:35] Trustee Luckham: and that carries okay thanks everybody and i thank all the writers um for the information

[4:34:45] Trustee Luckham: and of course the everybody's point of view is considered um at this table and at our

[4:34:51] Trustee Luckham: council sorry

[4:34:52] Voice 2: i just checked with the chair on that one who seconded that one i missed that

[4:34:56] Voice 2: but my apologies.

[4:34:57] Trustee Luckham: Oh, I thought I saw Dan

[4:34:59] Trustee Luckham: rather than second it.

[4:35:00] Trustee Luckham: Yeah, I did.

[4:35:01] Trustee Luckham: Okay, thanks.

[4:35:04] Trustee Luckham: Okay, so the next item is our work program,

[4:35:07] Trustee Luckham: which is reviewed and amended prior to us seeing it here.

[4:35:10] Trustee Luckham: So it's there mostly for information.

[4:35:12] Trustee Luckham: Are you satisfied with that?

[4:35:14] Trustee Luckham: Are there any questions or anything?

[4:35:16] Trustee Luckham: Okay, so then I'll just receive that for information

[4:35:19] Trustee Luckham: and thank everybody for that.

[4:35:21] Trustee Luckham: And now CAO, do you have a restricted in-camera motion for us?

[4:35:25] Voice 1: Yes, I do, sir.

[4:35:26] Voice 1: so that would be section 90 of the community charter um a 91c labor relations or other

[4:35:35] Voice 1: employee relations so going in camera under 91c and i

[4:35:40] Voice 1: think in this case david would need to pass

[4:35:43] Voice 1: the um meeting over to either yourself or myself okay i'll

[4:35:50] Trustee Rogers: move that the executive

[4:35:51] Trustee Rogers: Executive Committee, close the meeting of the public under Section 91, sub C, labor relations or other employee relations of the community charter.

[4:36:00] Trustee Rogers: Invite the chief administrative officer to attend.

[4:36:06] Trustee Luckham: Right.

[4:36:07] Trustee Luckham: So I'm just going to ask David to hang on and disconnect the recording and the live streaming before he departs the meeting.

[4:36:16] Trustee Luckham: But I'm going to ask for a seconder to the motion, Sue Ellen Fast.

[4:36:22] Trustee Luckham: and I'll call the vote on the motion all those in favor okay so we'll just pause for a moment and

[4:36:28] Trustee Luckham: allow uh director Marla to disconnect us from the rest of the world and then we'll go in camera

[4:36:34] Trustee Luckham: and um have a discussion yep

[4:36:38] Voice 2: just give me a minute

[4:36:40] Voice 1: yeah when you're ready oh you're doing

[4:36:42] Voice 2: an

[4:36:42] Voice 1: able job David

[4:36:43] Voice 2: under

[4:36:44] Voice 1: tough circumstances thank

[4:36:47] Voice 2: you again stopping the recording all right

[4:36:53] Voice 2: uh there is one attendee i'm going to ask that attendee can leave if not i will have to remove

[4:36:59] Voice 2: you from the room just give you a second and then i'll lock the meeting that

[4:37:11] Voice 8: person's just

[4:37:13] Voice 2: left i

[4:37:14] Voice 2: just removed that person and now i'm just going to lock the meeting so let's give me a second here

[4:37:20] Voice 2: you also need to turn the live streaming off uh oh yeah there it is

[4:37:26] Trustee Luckham: Thank you.