Islands Trust Executive Committee regular meeting, April 13, 2022

[0:00:00] Trustee Luckham: good morning everyone welcome to the um bear with me a moment there

[0:00:21] Trustee Fast: was a bunch of technology

[0:00:23] Trustee Fast: checking just before the meeting oh there

[0:00:28] Trustee Luckham: we go thank you just wanted to improve my

[0:00:30] Trustee Luckham: appearance so good morning everyone thank you to the uh everybody uh for joining us this morning

[0:00:38] Trustee Luckham: This is the Executive Committee meeting of Wednesday, April the 13th.

[0:00:46] Trustee Luckham: Grateful to be today at home, joining this meeting electronically.

[0:00:52] Trustee Luckham: I'm elected on Thetisong, which is in the Black and Penelakut Territory.

[0:00:58] Trustee Luckham: We're meeting broadly across the Coast Salish Sea,

[0:01:02] Trustee Luckham: and it's an honor and privilege to be able to work and live here

[0:01:08] Trustee Luckham: and reflect every moment of the day on the rich cultural history this place

[0:01:15] Trustee Luckham: that we that we and so many nations have called home uh since time immemorial so grateful for

[0:01:25] Trustee Luckham: that opportunity to be here i welcome uh to the meeting today um uh trustee and counselor

[0:01:32] Trustee Luckham: Councillor Sue Ellen Fast represented it

[0:01:35] Trustee Luckham: in Bowen Island Municipality.

[0:01:38] Trustee Luckham: Trustee and the Vice Chair Dan Rogers

[0:01:43] Trustee Luckham: joining us from Gambier-Keats area.

[0:01:47] Trustee Luckham: And Laura Patrick, Trustee and Vice Chair

[0:01:50] Trustee Luckham: joining us from Salt Spring Island.

[0:01:54] Trustee Luckham: In the background, we have some staff, ostensibly the CAO

[0:01:58] Trustee Luckham: joining us from Victoria, the Lugankan territory

[0:02:01] Trustee Luckham: laboratory along with Lori Foster, managing our technology and minutes today. Good morning.

[0:02:06] Trustee Luckham: And also in the background there, I think we have David Mahler and Claire Rader. Just

[0:02:13] Trustee Luckham: wanted to bring up that participant screen so I can confirm that. There they go. And

[0:02:20] Trustee Luckham: it looks like our contingent today. So good morning, everyone. It's certainly an unusual

[0:02:26] Trustee Luckham: usual spring. We had more hail yesterday, thick on the ground at about five o'clock or so. And yet

[0:02:34] Trustee Luckham: we had beautiful sunshine and warm days a few days prior to that. We have an agenda before us. I know

[0:02:43] Trustee Luckham: we have an addendum to the agenda, which is item 5.4 Gabriella Island By-law 311. There was also

[0:02:51] Trustee Luckham: an administrative correction to that that you'll want to be aware of that came by email

[0:02:56] Trustee Luckham: mail earlier today. I think Lori, you sent us that. Thank you very much for that. So 5.4,

[0:03:02] Trustee Luckham: an addendum and a correction. I'm going to ask if there's anything else to add or remove

[0:03:08] Trustee Luckham: to the agenda. Just look to the CAO and the vice chairs if you have anything you'd like to

[0:03:16] Trustee Luckham: add or remove accordingly. Not seeing any hands up, then I'm going to adopt the agenda as amended

[0:03:26] Trustee Luckham: which would include the item at 5.4.

[0:03:31] Trustee Luckham: All right, so we do have minutes.

[0:03:35] Trustee Luckham: This is the first item here of March the 23rd, 2022.

[0:03:40] Trustee Luckham: Are there any changes necessary there?

[0:03:44] Trustee Luckham: Laura Patrick, over to you.

[0:03:46] Trustee Patrick: On page nine of the agenda package item 8.1.1,

[0:03:51] Trustee Patrick: the motion that we had regarding the governance report.

[0:03:57] Trustee Patrick: I think it just said the middle paragraph there.

[0:04:00] Trustee Patrick: It said the discussion there.

[0:04:02] Trustee Patrick: It said the executive committee discussed moving forward

[0:04:03] Trustee Patrick: with the governance committee

[0:04:04] Trustee Patrick: to address the postponed motion of trust council.

[0:04:08] Trustee Patrick: I think that should say and next steps

[0:04:12] Trustee Patrick: or postponed motion slash next steps.

[0:04:16] Trustee Luckham: Sure, yeah, you're right.

[0:04:18] Trustee Luckham: That was the consensus there, I think.

[0:04:21] Trustee Luckham: So Laurie, can you look after that?

[0:04:23] Trustee Luckham: Is that okay with everybody?

[0:04:24] Trustee Luckham: Yes.

[0:04:24] Trustee Luckham: not seeing any objectors thank you um thank you for that flora anything else from anybody

[0:04:34] Trustee Luckham: i'm just having trouble with my you see this is the whole trouble with multiple screens

[0:04:39] Trustee Luckham: you got to remember where your mouth is okay i'm not seeing anything so i'm going to then um

[0:04:46] Trustee Luckham: adopt the minutes of march the 23rd um as a as amended by general consent so thank you very much

[0:04:55] Trustee Luckham: this will move us directly into the follow-up action list uh directors and cao update and um

[0:05:04] Trustee Luckham: the we may as well just start right off there with the cao for his follow-up action list and um for

[0:05:11] Trustee Luckham: his report and any questions vice chairs might have so cao good morning sir thank you for all

[0:05:17] Trustee Luckham: the work that you do um for the islanders trust particularly i know you've been on the road this

[0:05:21] Trustee Luckham: just last this week amongst the islands

[0:05:25] Trustee Luckham: and the previous weeks.

[0:05:26] Trustee Luckham: And thank you for that.

[0:05:28] Trustee Luckham: Over to you.

[0:05:29] Voice 7: Okay, thank you very much, Chair Luckman.

[0:05:31] Voice 7: Good morning to committee and staff.

[0:05:34] Voice 7: Great to be with you as always.

[0:05:36] Voice 7: Yes, we have a follow-up action list.

[0:05:38] Voice 7: There's seven items on there.

[0:05:39] Voice 7: Feel free to ask me any questions associated with those.

[0:05:43] Voice 7: Number one remains a legacy item

[0:05:45] Voice 7: that has yet to be picked up by Trust Programs Committee.

[0:05:48] Voice 7: Committee. The work of the Islands Trust works all around this issue right now. So I understand

[0:05:54] Voice 7: that there's a value to keep it a heartbeat in this direction of Trust Council. I'm hoping over

[0:06:03] Voice 7: the end of this term, this does get, Trust Programs Committee does have a chance to have

[0:06:07] Voice 7: some discussions around this and we'll work to get it on their agenda. With regards to item two,

[0:06:17] Voice 7: forest protection um i may have given you just a sort of an anecdotal update um during a

[0:06:24] Voice 7: teleconference but it's good to provide that in the open public meeting we did meet with the

[0:06:29] Voice 7: ministry um two and a half three weeks ago um continued probing questions on their behalf

[0:06:37] Voice 7: they are in receipt of letters from citizens directly regarding this interest of trust council

[0:06:45] Voice 7: Council um and where you think um or you know as you get to an objective uh there's a funneling

[0:06:53] Voice 7: process um it's widened out a little bit and some of the concepts they're discussing are removing

[0:07:01] Voice 7: or looking in the alternative to the municipal um section 8 uh template and more recognizing

[0:07:11] Voice 7: recognizing that this request is specific to the geography and communities of the islands so that

[0:07:19] Voice 7: would lend itself to a different administrative process they're also aware that 2050 is underway

[0:07:24] Voice 7: and that this is one of the elements that communities providing feedback on so it's

[0:07:29] Voice 7: challenging to get too far ahead of that conversation until some feedback's brought by

[0:07:34] Voice 7: by us to them around this.

[0:07:37] Voice 7: No time is being wasted, however,

[0:07:39] Voice 7: because everything they tell me

[0:07:41] Voice 7: is any major legislative changes or significant ones

[0:07:45] Voice 7: would be 2023, 2024,

[0:07:49] Voice 7: if we were successful in developing a program

[0:07:54] Voice 7: that Trust Council's initially said

[0:07:56] Voice 7: that they want to develop.

[0:07:57] Voice 7: So I'll continue to update you.

[0:08:00] Voice 7: I'm shy of apologizing for the pace of this.

[0:08:02] Voice 7: i don't really know another a better way to do that um and later on when i talk about 2050 i

[0:08:08] Voice 7: can talk about some of the feedback we're getting around it uh we did thanks to lori um i believe

[0:08:15] Voice 7: put the orientation packages out to um trustees and i don't think we've had a response have we

[0:08:23] Voice 1: uh trustee stanford with enthusiasm will review the package so

[0:08:30] Voice 7: we've got one

[0:08:30] Voice 7: um and perhaps there's a process of uh review and renewal associated with those i will point out

[0:08:38] Voice 7: that um some of the core pieces in there still remain a challenge with the islands trust in

[0:08:44] Voice 7: terms of public meeting procedures um having um open meetings um and those kinds of things a lot

[0:08:52] Voice 7: of that material and the rationale for why those things are obligations to ourselves, our elected

[0:09:01] Voice 7: officials and citizens are in that package and maybe that will be beneficial over the next number

[0:09:07] Voice 7: of months. The rest of these things look complete. We do have the notion of correspondence from the

[0:09:17] Voice 7: the Comox First Nation on the Guardian program.

[0:09:21] Voice 7: And you gave that over to me to reach out to the Comox,

[0:09:25] Voice 7: which I am doing.

[0:09:27] Voice 7: Their explanatory, their request had some explanation

[0:09:31] Voice 7: around some extended funding over time.

[0:09:33] Voice 7: Of course, we've just passed our budget.

[0:09:36] Voice 7: There might be some discretion inside that.

[0:09:38] Voice 7: I'm calling Chief Rempel or Hegas Rempel

[0:09:42] Voice 7: to describe our current situation

[0:09:45] Voice 7: and look at what mechanisms we could have

[0:09:48] Voice 7: for potentially some of the short-term assistance.

[0:09:50] Voice 7: I've been out on the water with the Guardian program.

[0:09:52] Voice 7: It's a fantastic program

[0:09:53] Voice 7: and it's got some significant history associated with it.

[0:09:57] Voice 7: I did speak with Lisa before she left

[0:10:02] Voice 7: and there'll be a recurring theme

[0:10:03] Voice 7: over the next few months around things like this

[0:10:06] Voice 7: where we cannot turn to her for immediate direction.

[0:10:11] Voice 7: Certainly she provided some support

[0:10:13] Voice 7: for the direction of this program

[0:10:15] Voice 7: and this request.

[0:10:16] Voice 7: So that's, as soon as I settle in,

[0:10:19] Voice 7: that'll be one of the first things I do

[0:10:21] Voice 7: and I'll get back to you as soon as possible.

[0:10:24] Voice 7: And I do have some ideas around it.

[0:10:26] Voice 7: So that's my discrete items on the follow-up action list

[0:10:29] Voice 7: and I can move into some more of my anecdotal material

[0:10:33] Voice 7: once I answer any of your questions.

[0:10:38] Trustee Luckham: Okay, thank you.

[0:10:39] Trustee Luckham: Laura Patrick, over to you.

[0:10:42] Trustee Patrick: Yeah, I have been giving more and more thought

[0:10:45] Trustee Patrick: to the item number one that's on there

[0:10:46] Trustee Patrick: And just one observation I know I as trustee will be really leaning into in the next, you know, especially my local trust committee work is the in cooperation with part that tends to be, I think, some of the root of some of the frustrations that we have with some of the projects.

[0:11:09] Trustee Patrick: projects. I'll give an example. We've been doing all this work on wildfire resiliency on Salt

[0:11:15] Trustee Patrick: Spring in cooperation with the fire department and the conservancy and really proud of the work

[0:11:21] Trustee Patrick: and then find out the CRD is out to tender for doing a wildlife community wildfire resiliency

[0:11:26] Trustee Patrick: plan for Salt Spring. And they didn't even call staff or anything. So, you know, I know that's not

[0:11:33] Trustee Patrick: their fault, but I'm just saying it's our fault. It's examples like this over and over again that

[0:11:39] Trustee Patrick: that I can see are very frustrating to the community

[0:11:41] Trustee Patrick: and I think only serve to make it look like

[0:11:43] Trustee Patrick: we didn't know what was going on.

[0:11:46] Trustee Patrick: So I think it's how,

[0:11:48] Trustee Patrick: and I think some of our protocol agreements

[0:11:50] Trustee Patrick: are so out of date,

[0:11:52] Trustee Patrick: that we really only have protocol agreements

[0:11:54] Trustee Patrick: with the CRD to deal with park dedications

[0:11:57] Trustee Patrick: and building permits on Salt Spring

[0:11:59] Trustee Patrick: and the Southern Gulf Islands.

[0:12:00] Trustee Patrick: Is that enough?

[0:12:02] Trustee Patrick: But I'll just leave it at that,

[0:12:04] Trustee Patrick: but that's sort of one of my frustrations

[0:12:07] Trustee Patrick: and I'm sure represents at the public.

[0:12:10] Trustee Patrick: The other comment, just on sending out,

[0:12:13] Trustee Patrick: I was appreciative of sending out

[0:12:15] Trustee Patrick: the package of the information there.

[0:12:17] Trustee Patrick: I think the question could have been a bit more explicit.

[0:12:19] Trustee Patrick: I think it was implicit that we were looking for comments

[0:12:22] Trustee Patrick: to improve the package for next year's election,

[0:12:25] Trustee Patrick: but it didn't say that,

[0:12:26] Trustee Patrick: that this was an opportunity to improve,

[0:12:28] Trustee Patrick: provide comments to improve this material

[0:12:30] Trustee Patrick: for the next group of trustees that are coming in.

[0:12:35] Trustee Patrick: in so yeah we can certainly

[0:12:39] Voice 7: reiterate that message and you know a week later saying um if you uh

[0:12:44] Voice 7: given the event some time to review the package um please provide some specific direction to us

[0:12:49] Voice 7: so that we can uh um pass on to the next trust council uh really what they need and we're in

[0:12:55] Voice 7: a process of trying to figure out you know what not just the content but the process of that over

[0:12:59] Voice 7: the next month or two thank

[0:13:05] Trustee Luckham: you laura any other questions for this cao on his report no okay

[0:13:14] Trustee Luckham: so

[0:13:15] Trustee Luckham: thank you cao let's go next to i've

[0:13:19] Voice 7: got a little bit more sadly sorry

[0:13:21] Trustee Luckham: that's right you've got your

[0:13:22] Trustee Luckham: report no sorry okay um

[0:13:25] Voice 7: four or five uh items um that uh ec would be intimate with um i can tell

[0:13:33] Voice 7: you that I've now had two sessions on the road with the 2050 program and I just can't say how

[0:13:42] Voice 7: great it is to be out on the islands having conversations with people and hearing answering

[0:13:51] Voice 7: their questions understanding where they're coming from and their perceptions actually seeing the

[0:13:57] Voice 7: islands uh you know at least my experience only speak to mine um islanders have just been um

[0:14:05] Voice 7: completely accommodating no matter what their perspective is on the policy statement uh they

[0:14:11] Voice 7: tend to to stop and have time for conversations um around this many themes have developed

[0:14:18] Voice 7: uh i think we've had a very very good team that's out on the road and um

[0:14:25] Voice 7: we've um we are getting feedback and um we're having some um some interesting themes

[0:14:32] Voice 7: um develop and i'll leave it to claire to really get into more detail um around how that's going

[0:14:39] Voice 7: but uh i was on saturn well earlier i was at a week before salt spring um gabriel as well

[0:14:48] Voice 7: Well, I took an opportunity to spend some time, which has been not a resource we have a lot of, to spend time with the Northern Office.

[0:14:58] Voice 7: And as you know, the Northern Office has had some organizational and staffing challenges, and it was great to be in that space.

[0:15:06] Voice 7: The staff are, we've got some new staff in there.

[0:15:09] Voice 7: I got to meet them and find out where they're coming from.

[0:15:11] Voice 7: And I just felt really proud about how the organization's working in the North.

[0:15:16] Voice 7: And they were roundly assistive to us and had a very good visit.

[0:15:22] Voice 7: So there's real value to that.

[0:15:24] Voice 7: And then this week we did Saturna and North Pender.

[0:15:30] Voice 7: And I was there for both the pop-up on Saturna and the evening sessions.

[0:15:36] Voice 7: Generally, the pop-ups, at least to my view, get sort of everybody coming by.

[0:15:45] Voice 7: there's a rare islander that just walks past a bunch of people huddled up in front of their

[0:15:49] Voice 7: one of their key pieces of infrastructure on the islands what that seems to mean is more of a

[0:15:54] Voice 7: demographic a wider demographic the evening sessions tend to be sort of self-selective

[0:16:00] Voice 7: and you know people coming out with maybe some specific questions

[0:16:05] Voice 7: there is I have not witnessed outrage thoughtfulness for sure and several of the issues

[0:16:15] Voice 7: there and matters of you know concept around you know how much governance is needed on the islands

[0:16:23] Voice 7: and appreciation for the work that's been done over the last 50 years on keeping the islands

[0:16:29] Voice 7: a certain way so those those acknowledgments seem to be coming from community and then wanting to

[0:16:35] Voice 7: hear it so yeah the forestry question is I don't think we have a complete file here we are getting

[0:16:42] Voice 7: some good feedback some specifics around um uh say a a woodlot owner and a woodlot being let's say

[0:16:51] Voice 7: 100 acres of private land that supplies flooring to the island and home building you know where

[0:17:00] Voice 7: where does this program fit with that lots of discussions around soft shore and hard shore

[0:17:07] Voice 7: treatments and different parts of the island might need different treatments how would we you know

[0:17:12] Voice 7: how do we address that um over time um at least my conversations are on reconciliation

[0:17:19] Voice 7: um for the most part people are um they don't understand many people don't understand our

[0:17:24] Voice 7: relative role bcp that the federal government the provincial government and so we're able

[0:17:30] Voice 7: able to answer those questions lisa's trained us well um and um generally without exception there's

[0:17:39] Voice 7: there's support for the reconciliation work

[0:17:42] Voice 7: that's being embedded in 2050.

[0:17:46] Voice 7: With that, I'll sort of end my comments

[0:17:48] Voice 7: and Claire can fill in anything else.

[0:17:52] Voice 7: Of course, you're aware of the Salt Spring office

[0:17:54] Voice 7: and the staffing situation of the Salt Spring office

[0:17:56] Voice 7: is a challenge right now.

[0:17:59] Voice 7: It seems we're going in a circle.

[0:18:05] Voice 7: There's no replacing Stefan Zermack.

[0:18:09] Voice 7: won't be able to do that um it will be someone else who brings something um a different skill

[0:18:15] Voice 7: set so uh that office and our capacity is challenged we're looking at how we can even

[0:18:21] Voice 7: out that work so that uh the staff that are there aren't feeling that burden too much

[0:18:27] Voice 7: um i'm well aware of the um uh the work between the ltc and the demands of the ltc and the staff

[0:18:36] Voice 7: and I will have my I will be working more closely with those work products as

[0:18:45] Voice 7: we go forward in the next little while to ensure that you're getting what you

[0:18:50] Voice 7: need but there is a reasonable amount of staff effort that can be done towards

[0:18:58] Voice 7: towards the projects that are at hand.

[0:18:59] Voice 7: Let me put it that way.

[0:19:02] Voice 7: To that end,

[0:19:06] Voice 7: David and myself are splitting up on Herman's job.

[0:19:09] Voice 7: David's doing about two and a half jobs right now

[0:19:12] Voice 7: because he's out on 2050 over the last couple of weeks,

[0:19:15] Voice 7: and as well as preparing us for our election cycle

[0:19:21] Voice 7: and still working through some of the issues

[0:19:23] Voice 7: with land use planning, of course,

[0:19:27] Voice 7: staffing being a primary one um i will speak briefly to um the matter of the governance

[0:19:32] Voice 7: report um and the conversations that we were having on the community and i'm sure the elected

[0:19:38] Voice 7: officials as time goes on as we move into june and september we'll we'll bring a fuller analysis

[0:19:45] Voice 7: um you know out of the 100 or 150 or so people i've met maybe four or five brought brought up

[0:19:53] Voice 7: uh um the governance report um i expect that that number will increase certainly the main um the

[0:20:00] Voice 7: specifics are not brought up but the language is the language in the report and how it's being

[0:20:08] Voice 7: presented um and the uh the tone of the report seems to be what people are first asking about or

[0:20:19] Voice 7: um presenting concern so uh so that's for our thinking moving forward um i'm in a position

[0:20:28] Voice 7: where we have june coming up and any requests for staff reporting on any of the 15 recommendations

[0:20:41] Voice 7: whether those whether that would be informative to the june meeting or indeed if a if a body is

[0:20:48] Voice 7: struck um that that work will subsequently occur i'm unclear and um i'm i'm mindful of both of those

[0:20:56] Voice 7: two um situations and and how to address it and finally um we did say uh by the least as you heard

[0:21:04] Voice 7: that she's off to uh um follow um you know her um her path um excited for her we met with her last

[0:21:12] Voice 7: Friday and sent her off. Once again we're trying to reallocate her work but there will be no

[0:21:18] Voice 7: replacing Lisa and what she brought. I mean I think arguably you could say that her combination

[0:21:27] Voice 7: of experience and talent understanding and perspective from a national perspective it

[0:21:35] Voice 7: would be hard to find someone to come in and do that the way she has. There will be a reduction

[0:21:41] Voice 7: and service and the level of analysis associated with that position for some period of time

[0:21:47] Voice 7: until we can move forward probably in a new way.

[0:21:55] Voice 7: And we're actively trying to ascertain what that is.

[0:21:59] Voice 7: That being said, the work that she's left, and there's a considerable amount to be done,

[0:22:06] Voice 7: particularly with 2050 and that engagement process.

[0:22:11] Voice 7: but we've learned a lot so it's it's it's not a vacuum but it is not it will not be

[0:22:20] Voice 7: we're going to have to overcome a loss of expertise and i'm sure you're aware of that

[0:22:24] Voice 7: one of the first examples of that is we did have a meeting with the labor tosh

[0:22:29] Voice 7: who are the undertaking our mapping project and we are going to have to proceed

[0:22:36] Voice 7: they are wanting as they continue this work their um first nations-led organization they're going

[0:22:44] Voice 7: to community on behalf of the alms trust with some of this work they're seeking um assurances

[0:22:51] Voice 7: that there's longevity associated with this project and i'll be working with them i met with

[0:22:57] Voice 7: them david lisa and they're asking some questions around where are we going long term they're moving

[0:23:03] Voice 7: into the second phase of what's for for your program and i'm providing the assurances i can

[0:23:08] Voice 7: i will be following up with them in the near term as we try and land this project and the question

[0:23:15] Voice 7: is or you know there's several questions with this project but to land it and land it successfully

[0:23:21] Voice 7: um at this time it's going to require trust council and ourselves to really think through

[0:23:27] Voice 7: these various steps and make sure that we're providing reasonable assurances that they will

[0:23:33] Voice 7: who put themselves out there doing this valuable work for us.

[0:23:41] Voice 7: So as usual, Mr. Chair,

[0:23:42] Voice 7: I might've gone on a little bit long,

[0:23:43] Voice 7: but that's the four or five items

[0:23:45] Voice 7: that I wanted to just update you on.

[0:23:47] Voice 7: And the next week or so I'm in the office here.

[0:23:53] Voice 7: So if you need anything, contact me here.

[0:23:58] Trustee Luckham: Thank you.

[0:23:59] Trustee Luckham: Well, these are important conversations,

[0:24:00] Trustee Luckham: so I don't think you can be

[0:24:02] Voice 6: really long.

[0:24:04] Trustee Luckham: So thank you.

[0:24:05] Trustee Luckham: dan rogers over to you thank

[0:24:10] Trustee Rogers (probable): you i'm trying to absorb all of that um uh and i have a couple of

[0:24:18] Trustee Rogers (probable): questions and a comment um uh and i'm not quite sure what i just want to clarify because of

[0:24:26] Trustee Rogers (probable): course public meeting people watching you said twice um about two different individuals uh

[0:24:32] Trustee Rogers (probable): there's no replacing them and i and i just want to be clear so that there's no misunderstanding

[0:24:38] Trustee Rogers (probable): understanding when you say that you mean those individual qualities I assume that I assume those

[0:24:44] Trustee Rogers (probable): positions there will be as time as time allows uh an effort to replace those positions um we will

[0:24:53] Voice 7: we will be uh we are working to maintain those functions right yeah well I

[0:25:03] Trustee Rogers (probable): appreciate that this

[0:25:04] Trustee Rogers (probable): may be an you know that there with every loss there's an opportunity and it's an opportunity

[0:25:09] Voice 7: opportunity

[0:25:09] Trustee Rogers (probable): to review our structure and how we do things et cetera et cetera but and I I appreciate

[0:25:14] Trustee Rogers (probable): that that's a a grand a um a statement of appreciation for the work that for example

[0:25:21] Trustee Rogers (probable): Stefan and Lisa did but as opposed to well we're not going to there's we're not going to fill the

[0:25:27] Trustee Rogers (probable): function so

[0:25:28] Voice 7: we will be filled

[0:25:29] Trustee Rogers (probable): right okay thanks I just want to be clear about that so that where

[0:25:33] Trustee Rogers (probable): there was no misunderstanding um the second thing i wanted to say was um uh thank you for

[0:25:39] Trustee Rogers (probable): the acknowledgement that you're not quite sure what's going to happen with the uh the governance

[0:25:44] Trustee Rogers (probable): review because i think that's correct i mean we made our uh best efforts to take a step forward

[0:25:51] Trustee Rogers (probable): with that by setting up the special meeting um which was i think misunderstood in some quarters

[0:26:01] Trustee Rogers (probable): and as a result, it didn't occur.

[0:26:07] Trustee Rogers (probable): I agree that the Trust Council will have to find a way forward.

[0:26:13] Trustee Rogers (probable): I don't think it lies with the executive committee to find a way forward

[0:26:18] Trustee Rogers (probable): or senior staff to find a way forward related to that report.

[0:26:22] Trustee Rogers (probable): I will say that I believe there is a fair amount of energy

[0:26:27] Trustee Rogers (probable): to an interest in creating a governance committee,

[0:26:34] Trustee Rogers (probable): a new committee of the organization.

[0:26:37] Trustee Rogers (probable): But that seems to be the constant theme I'm hearing

[0:26:40] Trustee Rogers (probable): in my conversations with other trustees

[0:26:44] Trustee Rogers (probable): is that there will be a,

[0:26:47] Trustee Rogers (probable): that that seems to be something

[0:26:50] Trustee Rogers (probable): that the Trust Council is going to be asked to embrace.

[0:26:53] Trustee Rogers (probable): race so um thoughts that we have about how that can evolve and come about uh will be and uh will

[0:27:03] Trustee Rogers (probable): be important um again i i don't think this is going to be a an ec uh agenda uh driven agenda

[0:27:11] Trustee Rogers (probable): um an executive committee agenda this is going to be a a a evolve from the trustees themselves and

[0:27:19] Trustee Rogers (probable): What that looks like, and I guess my view is, just saying this publicly, is it's important to be very thoughtful about creating that committee. It's not going to be, obviously, a major driver of processes in this term or a driver of change in this term.

[0:27:45] Trustee Rogers (probable): but so it's important to set up the whoever the next trust council is to uh in a good place to

[0:27:52] Trustee Rogers (probable): if that committee is struck presumably it is in a good place um i have a question but i may keep it

[0:27:59] Trustee Rogers (probable): for claire but i'll just put it on the table right now um and maybe claire can address it is it i

[0:28:05] Trustee Rogers (probable): mean my sense is is that the turnouts for the evening meetings on island on some of the islands

[0:28:12] Trustee Rogers (probable): where I know there has been criticism of the trust end of the 2050 project

[0:28:21] Trustee Rogers (probable): and some of the proposals in there has not been large.

[0:28:24] Trustee Rogers (probable): I mean, I'm somewhat stunned that North Pender had six people.

[0:28:29] Trustee Rogers (probable): And I just wondered if you, and maybe I'll again save that question

[0:28:35] Trustee Rogers (probable): for when Claire's presenting, is if there's any reflections

[0:28:38] Trustee Rogers (probable): or thoughts about why the numbers are fairly low is whether there's a resistance to come

[0:28:46] Trustee Rogers (probable): like a boycott or whether this is just a reflection of that only the numbers of people being criticized

[0:28:55] Trustee Rogers (probable): that they are being critical are actually low and therefore the numbers that come.

[0:29:03] Trustee Rogers (probable): Anyway, I just wanted to see if there's some reflection as to why.

[0:29:05] Trustee Rogers (probable): And maybe I'm wrong, but I thought I heard reports

[0:29:10] Trustee Rogers (probable): of that the numbers on these evening sessions,

[0:29:12] Trustee Rogers (probable): the open the way there's supposed to be discussions

[0:29:15] Trustee Rogers (probable): are relatively low.

[0:29:16] Trustee Rogers (probable): And I just wonder about reflections about that.

[0:29:18] Trustee Rogers (probable): So I'm sorry, I've gone on now.

[0:29:21] Trustee Rogers (probable): Thanks, those are my three thoughts about your report.

[0:29:25] Trustee Rogers (probable): Thank you.

[0:29:34] Voice 5: Laura Patrick.

[0:29:36] Trustee Patrick: Just following up on Dan's comment on the governance.

[0:29:39] Trustee Patrick: I assumed in section six,

[0:29:41] Trustee Patrick: I was hoping we could at least talk about it

[0:29:43] Trustee Patrick: while I agree with Dan that it's a trust council belonging thing, I think we should at least

[0:29:47] Trustee Patrick: discuss and start discussing any needs that we have in preparation for the June meeting

[0:29:52] Trustee Patrick: to make sure this conversation happens somehow. Anyway, so I

[0:30:00] Trustee Patrick: I hope we can talk about that in item six.

[0:30:01] Trustee Patrick: The only other comment I had, the heritage project, I hear you and your concerns.

[0:30:05] Trustee Patrick: One of my thoughts is, you know, it's the political voice that's missing.

[0:30:09] Trustee Patrick: And that project doesn't belong to any committee or hasn't been on any committee that I'm aware

[0:30:14] Trustee Patrick: of.

[0:30:14] Trustee Patrick: It's certainly not on the regional planning committee.

[0:30:17] Trustee Patrick: So I don't think it's on trust policy or trust programs committee either.

[0:30:21] Trustee Patrick: And if that's something, because I think it is important that there's a political voice

[0:30:25] Trustee Patrick: to carry on and be there as a support to that important work.

[0:30:31] Trustee Patrick: I don't know what the answer is, but I think that's missing.

[0:30:37] Voice 5: Thank you.

[0:30:41] Trustee Luckham: Is there any remark on that?

[0:30:43] Trustee Luckham: David Marley, you've got your hand up.

[0:30:45] Voice 2: Yeah, thank you.

[0:30:46] Voice 2: It actually does belong to the Regional Planning Committee.

[0:30:50] Voice 2: It is in the strategic plan under there.

[0:30:53] Voice 2: The work was began over a year ago.

[0:30:56] Voice 2: So we haven't done any reports

[0:30:57] Voice 2: back to Regional Planning Committee,

[0:30:59] Voice 2: but the intent is to bring the, and we'll attach these reports, there's two of them,

[0:31:05] Voice 2: an external and one for staff, to the Regional Planning Committee at the next meeting.

[0:31:10] Voice 2: And then we'll also talk with the Regional Planning Committee about the next phase of that program.

[0:31:18] Trustee Luckham: Thank you, David.

[0:31:23] Trustee Luckham: So I'll now go to Trustee Fass.

[0:31:26] Trustee Luckham: Do you have any questions for the CAO there?

[0:31:28] Trustee Luckham: I didn't see your hand up.

[0:31:30] Trustee Luckham: Go ahead.

[0:31:30] Trustee Luckham: No, you're okay.

[0:31:31] Trustee Luckham: Okay. Yeah, you know, I have a lot of different questions, but I think maybe rather than

[0:31:40] Trustee Luckham: the only one that I maybe would like to address would be the government committee.

[0:31:54] Trustee Luckham: There was an interest expressed on advancing a meeting. And of course, as time marches on,

[0:32:00] Trustee Luckham: the feasibility of doing that gets to be less and less. I do, however, wonder how Executive Committee

[0:32:09] Trustee Luckham: can be helpful in this process. Perhaps, and I certainly sense it in myself, and I don't know

[0:32:17] Trustee Luckham: whether other Vice Chairs have a sense of reluctance to advance this in any way,

[0:32:26] Trustee Luckham: shape, or form at the Executive Committee table. Certainly, Dan, you've suggested that to some

[0:32:30] Trustee Luckham: some extent. However, I think, and perhaps that was Laura, spoke to planning for June.

[0:32:40] Trustee Luckham: In reflection on some of the remarks in the governance report itself about perhaps the lack

[0:32:48] Trustee Luckham: of understanding trustees broadly on governance concepts that would have been conveyed during

[0:32:57] Trustee Luckham: during orientation, I can't help but think

[0:33:01] Trustee Luckham: that there is a role there for executive

[0:33:07] Trustee Luckham: to provide some background or something

[0:33:12] Trustee Luckham: to frame that conversation and then provide,

[0:33:17] Trustee Luckham: let's call it, what do we call that?

[0:33:23] Trustee Luckham: The framework for a potential governance committee

[0:33:26] Trustee Luckham: committee to investigate, because obviously, you would want individuals to be well grounded

[0:33:35] Trustee Luckham: in our regular expectation of conduct of business to advance that work.

[0:33:44] Trustee Luckham: I'm going to save any other remarks for my own roundtable opportunity there, but just

[0:33:51] Trustee Luckham: I wanted to plant that seed of thought, CAO Hopsonpiller.

[0:33:54] Trustee Luckham: oh

[0:33:54] Voice 7: sorry no i'm on to um i'll wait till this topic's over and then just do a brief follow-up

[0:34:01] Trustee Luckham: okay so i'm i'm finished um so do you want to do a follow-up right now or should i go on to the

[0:34:08] Trustee Luckham: very brief

[0:34:09] Voice 7: um i'm aware that uh certainly over the last little while you know during my updates

[0:34:14] Voice 7: i'm giving you some fairly significant up you know verbal updates and um not always preferred

[0:34:21] Voice 7: deferred um and in terms of the allocation of resources to land use planning and staffing and

[0:34:29] Voice 7: the approach to doing work um myself um Julia and David Oak will be presenting you with a report

[0:34:38] Voice 7: on how we'll be moving forward so these so this is just uh giving you an indication that uh we're

[0:34:44] Voice 7: we're on to that with uh bring our full attention to it but that you will get some reporting um

[0:34:51] Voice 7: associated with how we're resourcing the planning function

[0:34:53] Voice 7: for the next little while.

[0:34:55] Voice 7: And that's a function of the work we're doing right now

[0:34:57] Voice 7: with staff and trying to see how we can do what we need to.

[0:35:01] Voice 7: So I just wanted to make that point.

[0:35:03] Voice 7: Thank you.

[0:35:05] Trustee Luckham: Thank you very much.

[0:35:06] Trustee Luckham: So if there's nothing further for the CAO,

[0:35:09] Trustee Luckham: I'll move on to Director of Administrative Services

[0:35:13] Trustee Luckham: at this time.

[0:35:14] Trustee Luckham: I don't believe I see Julia online.

[0:35:16] Trustee Luckham: Do you have anything to report on her behalf, CAO?

[0:35:19] Voice 6: I don't, sir.

[0:35:21] Trustee Luckham: okay thank you

[0:35:21] Voice 6: then

[0:35:22] Trustee Luckham: i will scroll down now to um uh director of local planning services um

[0:35:29] Trustee Luckham: uh thank you for the two and a half jobs that you're conducting uh david mauler and uh uh at

[0:35:36] Trustee Luckham: the moment i'll turn the floor over to you to report on your follow-up action list nice to

[0:35:40] Trustee Luckham: see the in uh the completed items thank you

[0:35:43] Voice 2: yeah thank you and uh so the follow-up action list is

[0:35:47] Voice 2: It's now an amalgamation of the legislative services as well as the director of planning.

[0:35:53] Voice 2: So that's why you'll see item one there is actually legislative services.

[0:35:58] Voice 2: So that item is really on hold until we can fill the director position and then I can provide some attention to that.

[0:36:07] Voice 2: My focus is on other things at the moment.

[0:36:09] Voice 2: The two items that have been extensively delayed, the sponsorship policy and reporting back on the pros and cons of local trust committees having one project.

[0:36:23] Voice 2: I pushed that to May, partly because I actually intended to have something for you at this meeting.

[0:36:29] Voice 2: But with the hours 2050 and other commitments, I wasn't able to do that.

[0:36:33] Voice 2: So my apologies, but I definitely do intend to report back on those for you.

[0:36:38] Voice 2: I believe the other items there are completed and item seven, which is on the next page of the agenda, is on today's agenda for your further consideration.

[0:36:50] Voice 2: So that's all I have for the follow-up action list.

[0:36:53] Voice 2: I do have a very short director's report for both legislative services and planning.

[0:37:02] Voice 2: Thank you.

[0:37:07] Trustee Luckham: Any questions for the director on the follow-up action list?

[0:37:12] Trustee Luckham: No, just I'll just maybe note, and that's up for the consideration of yourself and the CAO, perhaps some of these items that are now on that combined list, as you referred to it, maybe should be titled accordingly, just for transparency for others.

[0:37:32] Trustee Luckham: And then maybe any of those items that you, frankly and honestly, have to put on hold as you used in that first item, perhaps the status could reflect that as well, on hold, pending, resource allocation or something.

[0:37:50] Trustee Luckham: or maybe there's not enough space in there for that.

[0:37:52] Trustee Luckham: Maybe there's only selected options.

[0:37:55] Trustee Luckham: I don't know how that software works,

[0:37:57] Trustee Luckham: but some indication that they are on hold.

[0:37:59] Trustee Luckham: So there's not an expectation that that work

[0:38:01] Trustee Luckham: is going to be completed in any immediate timeframe.

[0:38:09] Trustee Luckham: So other than that, I don't have anything else.

[0:38:11] Trustee Luckham: So perhaps your report, sir, for your areas.

[0:38:15] Voice 2: Yeah, thank you.

[0:38:16] Voice 2: So starting with planning, as the CEO indicated, I think the focus next short time period

[0:38:23] Voice 2: is the staffing, especially with respect to Salt Spring Island. So early next week intend to do

[0:38:31] Voice 2: communications out to trustees and to the public on what we can expect. Not just about the filling

[0:38:40] Voice 2: of the position, but there's going to be some disruptions due to the loss of that position.

[0:38:46] Voice 2: And I would like to make sure that it's evenly distributed.

[0:38:51] Voice 2: That is that Salt Spring doesn't have to pay for all of the loss of the staff over there.

[0:38:58] Voice 2: So we'll be working with the regional planning managers to reallocate some of the workload.

[0:39:04] Voice 2: So that's really with respect to Salt Spring.

[0:39:06] Voice 2: The northern office, we do have now a new planning technician just getting up to speed.

[0:39:12] Voice 2: So that will actually help us in that respect.

[0:39:15] Voice 2: and we're in the process of getting the the other position over there finalized and up to speed as

[0:39:24] Voice 2: well so those that's really that for staffing the other piece is the the renewal and that is

[0:39:33] Voice 2: working with Heather and Robert and the CAO and myself but getting a plan in place so that we

[0:39:43] Voice 2: have a targeted time which we can then communicate to you as well. So that is another communication

[0:39:49] Voice 2: piece that we'll be working on over the next while. So those are two main pieces I would say

[0:39:56] Voice 2: is my focus area in planning. The other is the legislative services and the two big pieces there

[0:40:06] Voice 2: is the election and FOI. So with Freedom of Information we have just received in the last

[0:40:12] Voice 2: few days, three Freedom of Information requests. It's actually evenly distributed, one in each of

[0:40:19] Voice 2: the offices. So I just wanted to let you know that that workload will be coming forward and I'll be

[0:40:24] Voice 2: working with the three clerks on how we move forward with that over the next week. And then

[0:40:29] Voice 2: the other one is the election. So I have been meeting with Metro and also have a meeting

[0:40:36] Voice 2: meeting scheduled next week with the Sunshine Coast Regional District and Metro to talk about

[0:40:42] Voice 2: the rather complicated Gambia situation. Before she left, Carmen sent out the agreements to the

[0:40:51] Voice 2: Regional District, the updated agreements, for their consideration. And I have received back

[0:40:57] Voice 2: one of them. I think it's Cochin Valley Regional District. And I'll be following up with the other

[0:41:03] Voice 2: ones the intent is we'll come to council with the agreement and the bylaws required for council to

[0:41:10] Voice 2: adopt in june uh including an amendment to your election bylaws to reflect the changes for the

[0:41:16] Voice 2: mail-in ballots in the uh the new legislation uh so that uh i would say the election is the premier

[0:41:23] Voice 2: focus for me right now and um everything else takes second place to that um and then just final

[0:41:31] Voice 2: Final comments on Islands 2050, yeah, I concur with the CEO, I think we had some really good

[0:41:37] Voice 2: discussions at the turnouts.

[0:41:39] Voice 2: The North Pender, I think was the best pop-up turnout with 78 people in a four-hour period.

[0:41:47] Voice 2: The evening, the few people that came, they were really engaged, really good discussions,

[0:41:52] Voice 2: so I think it was definitely worthwhile doing.

[0:41:55] Voice 2: So Turner Island, we had really good turnout considering the size of the island.

[0:41:59] Voice 2: we had 25 at the pop-up and 25 so that's really good uh so i'll leave it at that and any questions

[0:42:07] Voice 2: i'll try and answer them thank you

[0:42:11] Trustee Luckham: david any questions for director mauler um

[0:42:15] Trustee Luckham: i just

[0:42:17] Trustee Fast: missed the number of people that came to the evening on saturn well

[0:42:20] Voice 7: we're working on all

[0:42:21] Voice 7: those numbers we're we'll be working on those numbers and it's uh um we'll be compiling them

[0:42:27] Voice 7: and bring them back to you in a report you

[0:42:30] Voice 2: know yeah for sure yeah okay and it was uh it was 25

[0:42:35] Voice 2: for the evening great

[0:42:37] Trustee Luckham: thanks okay any other questions for the director and that's your

[0:42:45] Trustee Luckham: report so i'll move on then and you've covered off legislative services in there as well so we're

[0:42:53] Trustee Luckham: going to move on to director freighter for trust area services good morning claire morning everyone

[0:43:05] Voice 8: So, thank you. I'm happy to walk through a few of the items on the follow-up action list. As you know, Islands 2050 has really been our dominant activity.

[0:43:13] Voice 8: I'm happy to report, though, that we did get the property tax notice out by the March 31 deadline, so that could be expected to be delivered in June.

[0:43:21] Voice 8: Also managed to advance some beginnings of the annual report process and get those emails out to everyone.

[0:43:28] Voice 8: one um and further um i've been in correspondence with trustee stamford around the requested letter

[0:43:35] Voice 8: for the new brighton dock um she's undertaking some work locally with the regional district so

[0:43:39] Voice 8: i'm sort of awaiting further direction there um in terms of having our letter match the local

[0:43:44] Voice 8: discussions that are happening um so with that i can just say we've had a wonderful time out

[0:43:49] Voice 8: talking with people for islands 2050 um just rich and thoughtful discussions from all variety of

[0:43:54] Voice 8: perspectives and lots of discussions about the islands trust generally and all manner of topics

[0:44:00] Voice 8: and it's been just wonderful I've really enjoyed meeting so many different people who have are new

[0:44:05] Voice 8: to the islands or have spent a lifetime on the islands all bringing rich and varied perspectives

[0:44:09] Voice 8: it's been just such a joy I just can't even after COVID and feeling disconnected it's just so

[0:44:14] Voice 8: wonderful to feel connected with people again and so just want to share that I've really found this

[0:44:20] Voice 8: a rich and really really good experience so um i am also pleased to say i'm i'm finished with the

[0:44:26] Voice 8: travel so very excited to be back and looking forward to next steps we've got the final south

[0:44:31] Voice 8: pander event um ending at 145 today um and then we are completing and winding up the in-person

[0:44:37] Voice 8: events and um we'll have focus groups next week and then isl will be going off to summarize and

[0:44:43] Voice 8: and provide it all to you by the end of May.

[0:44:48] Voice 8: So that's general reporting on Islands 2050.

[0:44:52] Voice 8: It's just been a huge experience

[0:44:54] Voice 8: and I'm just grateful to everyone who's participated

[0:44:56] Voice 8: because I think you're gonna get

[0:44:58] Voice 8: some really rich, thoughtful feedback.

[0:45:01] Voice 8: And certainly we've had an opportunity to identify

[0:45:04] Voice 8: and work with people about what is the Islands Trust

[0:45:06] Voice 8: and how do we do our work

[0:45:07] Voice 8: and how does this affect their lives

[0:45:09] Voice 8: and their communities that they care about.

[0:45:11] Voice 8: So in terms of next steps, just so you know, I'm taking next week off, but really our next focus for trust area service is going to is largely around communications, focusing on the annual report.

[0:45:24] Voice 8: I've also got some projects that have stalled out somewhat that we're trying to achieve is a PowerPoint, I call it Islands Trust 101, in terms of something that trustees can deliver locally about what we are and how we work.

[0:45:37] Voice 8: also working towards a revision of a corporate identity guide to ensure some consistency in the

[0:45:43] Voice 8: products we produce and working towards election communications so supporting David with some web

[0:45:50] Voice 8: page updates and we had envisioned an elections video that we had looked to work on in May.

[0:45:56] Voice 8: So a whole manner of things in the works we are having some staffing changes as you know so

[0:46:01] Voice 8: I'll be working with Russ and the team around next steps for Elise's position

[0:46:05] Voice 8: position and also in our communications position Tara Tedesco has taken on the vacancy until the

[0:46:11] Voice 8: end of the month here and then we'll look at options until Vicky's anticipated return at the

[0:46:16] Voice 8: end of October. So I think those are some highlights for you for now. The other piece just to let you

[0:46:21] Voice 8: know is the Crown land agreement discussions have completely stalled out but in May I'm hoping to

[0:46:27] Voice 8: pick those up again with the possibility of bringing something to council in June but

[0:46:32] Voice 8: Flinrod has been reordered and so our counterpart has been completely absorbed in that restructuring

[0:46:39] Voice 8: so and we've all obviously had things at our end as well so there's this is my highlights

[0:46:44] Voice 8: I'm very happy to take any questions you might have okay

[0:46:49] Trustee Luckham: thank you anybody questions on the

[0:46:51] Trustee Luckham: follow-up action list trustee rogers

[0:46:55] Trustee Rogers (probable): thanks Claire I'm glad I'm very glad that the experience out on

[0:47:01] Trustee Rogers (probable): the islands has been enervating for you because i know that it's been a challenging 12 months

[0:47:08] Trustee Rogers (probable): let's just say um i i wanted to um and i i was going to do this in my report but i thought i'd

[0:47:16] Trustee Rogers (probable): do it while you're talking about the um the tpc meeting last friday

[0:47:21] Voice 6: um

[0:47:22] Trustee Rogers (probable): and i sent an email out

[0:47:25] Trustee Rogers (probable): sort of to and i do that just everybody knows because otherwise i'll forget about things so

[0:47:30] Trustee Rogers (probable): So it's sort of as much of a reminder to me

[0:47:32] Trustee Rogers (probable): as it is to everyone else.

[0:47:35] Trustee Rogers (probable): It was an interesting discussion

[0:47:37] Trustee Rogers (probable): at Trust Programs Committee

[0:47:38] Trustee Rogers (probable): because they were wondering about how to move forward

[0:47:42] Trustee Rogers (probable): with 2050 and what their role was.

[0:47:46] Trustee Rogers (probable): And at one point the discussion was going,

[0:47:51] Trustee Rogers (probable): well, we'd like EC to tell us what they'd like us to do.

[0:47:55] Trustee Rogers (probable): And which I found to be a very sort of an ironic,

[0:47:58] Trustee Rogers (probable): but also for me, at least a bit of a confusing approach.

[0:48:03] Trustee Rogers (probable): Anyway, at the end of the day,

[0:48:06] Trustee Rogers (probable): the motion that was passed was,

[0:48:09] Trustee Rogers (probable): because I think what I said when this just came up was,

[0:48:13] Trustee Rogers (probable): I don't think it's up to EC to tell you

[0:48:15] Trustee Rogers (probable): what they want you to do.

[0:48:16] Trustee Rogers (probable): I think you have to decide as a committee,

[0:48:18] Trustee Rogers (probable): we have to decide as a committee

[0:48:20] Trustee Rogers (probable): because I'm on that committee what to do.

[0:48:22] Trustee Rogers (probable): And then the other question came up as,

[0:48:25] Trustee Rogers (probable): I think you raised the fact,

[0:48:26] Trustee Rogers (probable): well there you have no there was a discussion about an in-person meeting of tpc over the summer

[0:48:31] Trustee Rogers (probable): and you said there's no budget for that so they have passed a motion to ask executive committee

[0:48:36] Trustee Rogers (probable): to approve funding for an in-person meeting of that committee sometime over the summer

[0:48:41] Trustee Rogers (probable): i just want i that's a long way of coming to my question is i know you've had a lot on your plate

[0:48:46] Trustee Rogers (probable): but do you is your anticipation that some maybe at a at the next dc meeting will entertain that

[0:48:53] Trustee Rogers (probable): request and and then you'll give us some context of your thoughts about that yes

[0:48:58] Voice 8: that had been my

[0:48:58] Voice 8: plan is to bring it to your next dc meeting okay um and under i did have a quick exchange with the

[0:49:04] Voice 8: director of administrative services who thought there might be sufficient funding to do that but

[0:49:08] Voice 8: of course things things are tight this year right so it might be at the expense of another committee

[0:49:12] Voice 8: having an opportunity yeah

[0:49:14] Trustee Rogers (probable): well i think we i know that we did the budget we passed was

[0:49:18] Trustee Rogers (probable): as you described it, to have virtual meetings

[0:49:22] Trustee Rogers (probable): for all the committees except for the original,

[0:49:24] Trustee Rogers (probable): the initial one after the election.

[0:49:27] Trustee Rogers (probable): But there was a lot of enthusiasm around having a full-day

[0:49:33] Trustee Rogers (probable): sort of like a workshop-type thing to work the report

[0:49:37] Trustee Rogers (probable): from ISL and from the committees so that we have some.

[0:49:44] Trustee Rogers (probable): And I know, Chair, I think you were on the call,

[0:49:46] Trustee Rogers (probable): and so you sort of heard that so that that's where that's going at tpc at this stage anyway unless

[0:49:54] Trustee Rogers (probable): so okay well we can talk about it when it comes back at our next meeting when you have a chance

[0:49:59] Trustee Rogers (probable): to think about what that might look like thanks thank

[0:50:05] Voice 5: you dan and and thank you for raising that

[0:50:08] Trustee Luckham: and i'll just i'm reflecting on a lot of things going uh forward here with respect to items on

[0:50:16] Trustee Luckham: on our agenda and items that are in the future for us.

[0:50:21] Trustee Luckham: And indeed, that's a really interesting

[0:50:23] Trustee Luckham: and intriguing question around budget.

[0:50:25] Trustee Luckham: And indeed, I think we're going to be in a place

[0:50:31] Trustee Luckham: where we're really gonna have to be considering

[0:50:33] Trustee Luckham: our strategic plan, because if we need to be strategic,

[0:50:37] Trustee Luckham: it's on how we spend the money.

[0:50:38] Trustee Luckham: And indeed, as Claire has reflected,

[0:50:40] Trustee Luckham: that if we move money from one place to another,

[0:50:42] Trustee Luckham: how does that affect other potential outcomes?

[0:50:46] Trustee Luckham: And so there's a lot of thoughtful work ahead of us.

[0:50:50] Trustee Luckham: And so I just want to say that,

[0:50:53] Trustee Luckham: and indeed there's a necessity for that TPC

[0:50:58] Trustee Luckham: to have that conversation

[0:51:00] Trustee Luckham: to help provide recommendations to council,

[0:51:06] Trustee Luckham: which is again, part of our strategic approach

[0:51:09] Trustee Luckham: is that committees do the work,

[0:51:12] Trustee Luckham: provide recommendations to facilitate um council making decisions so just my thoughts

[0:51:21] Trustee Luckham: um so if there's no other questions on the follow-up action list do you have a report there

[0:51:26] Trustee Luckham: uh claire freighter i

[0:51:29] Voice 8: think i somewhat blended in already this morning chair um yeah so generally

[0:51:33] Voice 8: i've like highlighted we're going to be working some on some hr and generally a big communications

[0:51:37] Voice 8: focus over the next until you know until your next meeting.

[0:51:41] Trustee Luckham: Great and your resources are I think

[0:51:45] Trustee Luckham: you have a reasonably good complement of staff that especially given that they may be freed up

[0:51:49] Trustee Luckham: from the 2050 campaign as ISL does the heavy lifting now.

[0:51:54] Voice 8: Yes that's the hope I think we will

[0:51:57] Voice 8: continue to be focused on them next little while on 2050 we're going to be certainly working to

[0:52:02] Voice 8: document and take some time as a group to evaluate all the lessons learned organizing all the

[0:52:07] Voice 8: the logistics associated with all the islands has been really rich in learning how public

[0:52:13] Voice 8: engagement goes on these islands and in terms of how people wish to be communicated with and

[0:52:17] Voice 8: you know things you know in terms of don't schedule on a Friday night because everyone

[0:52:21] Voice 8: leaves to go to you know on this certain ferry run to get go to town for something little small

[0:52:26] Voice 8: things that I think will help us be successful in the future so we want to take some time and

[0:52:30] Voice 8: document all of that so if for LTC engagement and any broader engagement that we do we've really

[0:52:36] Voice 8: captured all of that learning so that will be also a focus so um yeah we'll be making time for that

[0:52:43] Voice 8: over the next while and

[0:52:44] Voice 7: mr chair i would just add um claire's team has done you know a remarkable

[0:52:50] Voice 7: job just in terms of getting the the contents one thing but actually organizing this and liaising

[0:52:57] Voice 7: with the group of people that you know we're just new to working with has been uh really strong but

[0:53:02] Voice 7: But also planning staff have been attending these meetings.

[0:53:06] Voice 7: I've been attending the meetings.

[0:53:07] Voice 7: So it's been an organizational,

[0:53:09] Voice 7: David, as we mentioned earlier,

[0:53:10] Voice 7: has been at a lot of these meetings.

[0:53:12] Voice 7: So it's, and I don't say that,

[0:53:17] Voice 7: I say that as a positive.

[0:53:19] Voice 7: It's been great to have that opportunity to do it,

[0:53:22] Voice 7: but that's what we've been doing.

[0:53:23] Voice 7: So the organization has been substantially doing that

[0:53:26] Voice 7: over the last couple of weeks.

[0:53:27] Voice 7: So just getting that on the record.

[0:53:32] Voice 7: yeah

[0:53:33] Voice 8: if I could just add just thank you there this has been an organization-wide effort and

[0:53:37] Voice 8: everyone has stepped in I also want to acknowledge Lori who has stepped in just to assist so much

[0:53:42] Voice 8: with all the communication issues and all the small details that get lost in something like

[0:53:46] Voice 8: this she's been really wonderful and everyone has gone above and beyond like so many people

[0:53:51] Voice 8: so I feel grateful to work with everyone we've worked with including trustees as well who have

[0:53:55] Voice 8: shown up and spent days with us in the rain and the cold and it's been wonderful to work with

[0:54:00] Voice 8: everyone on this yeah

[0:54:03] Trustee Luckham: the weather could be better okay so thank you very much claire i very much

[0:54:09] Trustee Luckham: appreciate all the work that you your team and everybody else is doing on this project

[0:54:15] Trustee Luckham: um i'm gonna then now go to the local trust committee chair updates we're at 10 o'clock

[0:54:21] Trustee Luckham: good timing and uh how about i start off with laura patrick today oh

[0:54:30] Trustee Patrick: well good morning um

[0:54:32] Trustee Patrick: I know I've talked about some of this in our between meetings, but for the public record, there were two housing meetings I went to.

[0:54:38] Trustee Patrick: One was at AVICC the weekend before last, and the other one was this past Friday, another ministry workshop on employee housing.

[0:54:50] Trustee Patrick: housing and it was sort of a pre there's a draft report out I think the final report will be out

[0:54:56] Trustee Patrick: in July where they used rural housing projects that are being constructed throughout the province

[0:55:05] Trustee Patrick: they had one on Tofino and one on Salt Spring that will be included in the report

[0:55:10] Trustee Patrick: but they're scattered about and there were a couple of interesting tidbits that came out of

[0:55:17] Trustee Patrick: The one in ABICC, it was ministry staff.

[0:55:21] Trustee Patrick: A comment that she said I think has been helpful, and I've been using it in the last week or so,

[0:55:25] Trustee Patrick: is as we always talk about housing needs assessments, and it just always sounds sort of one end of the market,

[0:55:33] Trustee Patrick: she was encouraging communities to really say, what do you need in your community, starting with that question?

[0:55:40] Trustee Patrick: um and then it's the housing you need um for for those people um because that's really about what

[0:55:48] Trustee Patrick: we're seeing is we're seeing people replaced removed moved out of communities because we're

[0:55:52] Trustee Patrick: not looking at our communities as a place that we need um people to be here and um and to pay

[0:56:00] Trustee Patrick: attention to that the um the second one on workforce housing they they several times they

[0:56:06] Trustee Patrick: mentioned municipal um municipalities as being keen to these successive projects and i in my

[0:56:12] Trustee Patrick: questioning i had them expand on what were some of those aspects of what was uh you know what was

[0:56:17] Trustee Patrick: considered important and um um there were a number of issues a number that will be described in the

[0:56:25] Trustee Patrick: report but um one of one of the ones that uh she had as a negative what i mean how the importance

[0:56:32] Trustee Patrick: was the leadership quality of the elected in their attitude toward getting these projects

[0:56:38] Trustee Patrick: done. And she specifically cited those elected that sit and say, the problem is somebody else's,

[0:56:46] Trustee Patrick: it's the province, it's someone else, it's someone else, are directly shown as causing, you know,

[0:56:52] Trustee Patrick: grief in creating these projects from happening. So I thought that was very important. And I think

[0:56:57] Trustee Patrick: we all know someone that has been saying that, or trustees that say that, and to be aware that

[0:57:02] Trustee Patrick: that we have to take that leadership role,

[0:57:04] Trustee Patrick: what we can do in the roles that we're in.

[0:57:07] Trustee Patrick: The Southern Gulf Island Forum

[0:57:08] Trustee Patrick: had its monthly meeting on Monday with Adam Olson.

[0:57:13] Trustee Patrick: Elizabeth May was there.

[0:57:16] Trustee Patrick: A trustee turnout was, we had Jane Wolverton,

[0:57:20] Trustee Patrick: Paul Brent, myself.

[0:57:22] Trustee Patrick: Steve Wright showed up in the list,

[0:57:24] Trustee Patrick: but he never participated in the meeting.

[0:57:26] Trustee Patrick: So he was there, I believe.

[0:57:28] Trustee Patrick: leave um and it was just a sort of a follow-up conversation on just just what was going on

[0:57:37] Trustee Patrick: on a number of things and so that was good and that elizabeth may is out doing her

[0:57:45] Trustee Patrick: visits about on the islands kind of the same time we're there because i know on salt spring

[0:57:49] Trustee Patrick: we had competition elizabeth may was here on sunday night while all the staff were here on

[0:57:53] Trustee Patrick: sunday night as well so um just to be aware that she's out in the community as far as

[0:58:03] Trustee Patrick: trust meetings i'm continue a high level of frustration with um primarily south pender

[0:58:10] Trustee Patrick: but north pender um two trustees are proceeding one from each island um are proceeding with a

[0:58:20] Trustee Patrick: community information meeting they did a mail out to all residents a mail drop mail out inviting

[0:58:28] Trustee Patrick: people it's labeled as a community information meeting um one of the trustees invited me to come

[0:58:36] Trustee Patrick: i have not responded but uh staff have called out the trustees saying that there needs to be a

[0:58:41] Trustee Patrick: resolution to have uh have this meeting um there was a a sharp response from a trustee that didn't

[0:58:50] Trustee Patrick: feel that uh said there wouldn't be a quorum but uh i was invited so i'm a little i'm i continue

[0:58:55] Trustee Patrick: to have high frustration um and i seek resolution um because i i don't believe i can continue

[0:59:04] Trustee Patrick: sharing uh some of some some of this so um i seek some something i don't know what i seek

[0:59:15] Trustee Patrick: relief um because this is you know it's been going on all term and some of this is just

[0:59:21] Trustee Patrick: it's really unfortunate because i think they're going to hurt the process that they're working on

[0:59:25] Trustee Patrick: for their own bylaws that they're trying to pass and that's really all i have hey

[0:59:37] Voice 5: christy patrick um i'm

[0:59:42] Trustee Luckham: just reflecting on what you've said there certainly it's problematic if

[0:59:45] Trustee Luckham: it seems to me to be clear that if there's a meeting being called that uh all members of the

[0:59:51] Trustee Luckham: LTC need to be advised accordingly. It's whether or not there's a forum at a meeting or not.

[1:00:00] Trustee Luckham: meeting of the LTC this needs to be a meeting with the LTC so anyway I'm troubled with that

[1:00:06] Trustee Luckham: I'm not sure um how we might approach that perhaps that's a conversation that can happen

[1:00:12] Trustee Luckham: offline um let us continue then uh to Sue Ellen Fast.

[1:00:19] Trustee Fast: Thank you chair um my uh report will be a

[1:00:23] Trustee Fast: little different I'm uh going to report briefly on Monday night's uh Bowen Council meeting just

[1:00:30] Trustee Fast: just to let you know that we're beginning to look at our budget

[1:00:36] Trustee Fast: because of the delay in having two chief financial officers leave us last year.

[1:00:44] Trustee Fast: So we had a gap.

[1:00:45] Trustee Fast: Now we're into looking at the cautionary tale of failing infrastructure on Bowen Island

[1:00:54] Trustee Fast: and the cost of repairing roads and the sewage treatment plant in our village

[1:01:05] Trustee Fast: and all the other storm drainage in the village as well.

[1:01:11] Trustee Fast: We just recently saw some startling photos, sinkholes in the pavement.

[1:01:18] Trustee Fast: Anyway, the next year looks like a right now the draft budget has a 10.4% increase in taxes for Bowen Island municipality, and next year after that would probably be 10.7% increase.

[1:01:36] Trustee Fast: And this is partly due to aging infrastructure that hasn't been, not enough reserves to cover them.

[1:01:49] Trustee Fast: And in part, I think it's also climate impacts because of the atmospheric rivers and the amounts of water affecting the sewage treatment plant through infiltration and inflow.

[1:02:04] Trustee Fast: and also um this washing out the culverts but we have lots of old culverts on the road

[1:02:10] Trustee Fast: and um to see the photos of some of those is uh startling i'd uh suggest anybody who wants to see

[1:02:17] Trustee Fast: what it's like to be a municipality uh if you could have a look at the um staff report from

[1:02:23] Trustee Fast: the public works um manager on uh monday afternoon's committee of the whole and there's

[1:02:31] Trustee Fast: a video recording there and you can see some of these pictures and what we're facing as a

[1:02:37] Trustee Fast: municipality 20 years into our municipal life I suppose since we became a municipality anyway

[1:02:44] Trustee Fast: later we had a regular council meeting where we adopted what we call an island plan 2020 it's just

[1:02:55] Trustee Fast: the strategic plan for council direction for the remaining of the of the term and um i gave a

[1:03:02] Trustee Fast: little bit of an update as a islands trust uh representative so i mentioned um association of

[1:03:09] Trustee Fast: vancouver island and coastal communities that trustee patrick has just spoke about avicc

[1:03:14] Trustee Fast: and um that awards were closing i'm and on the agenda were uh a letter from the trust the one

[1:03:22] Trustee Fast: that you signed chair about the uh need for regulation for the pollution from those scrubbers

[1:03:29] Trustee Fast: on um uh shipping taking the pollution from the air and putting it into the salish sea is not a

[1:03:36] Trustee Fast: good solution and so that was on the municipal agenda for information and the highlights from

[1:03:44] Trustee Fast: the last trust council meeting and um uh trustee kale gave a brief uh update on the trust programs

[1:03:51] Trustee Fast: committee meeting that he had attended which sounds quite different from uh what i just heard

[1:03:57] Trustee Fast: from staff but i look forward to more information about that and um and then if you will allow me

[1:04:05] Trustee Fast: i'd like to take a few minutes to talk about some of the highlights from the two in-person sessions

[1:04:10] Trustee Fast: that i uh uh attended in the last week um that's association of vancouver island and coastal

[1:04:17] Trustee Fast: communities and the local government leadership academy and the reason i want to do this is

[1:04:21] Trustee Fast: because I think we're not alone in the Islands Trust.

[1:04:27] Trustee Fast: We are feeling the pressure, particularly through social media

[1:04:32] Trustee Fast: and online campaigns, and especially northern communities,

[1:04:38] Trustee Fast: it sounded like, are really feeling this pressure as well.

[1:04:42] Trustee Fast: Words used at these wonderful sessions where we got together

[1:04:47] Trustee Fast: with supportive other elected officials who find out that the pandemic and the world situation

[1:04:55] Trustee Fast: has brought out a lot of discomfort in the communities and they are expressing it and

[1:05:02] Trustee Fast: the words septic pit was one of the ones that I remember being used for community Facebook groups

[1:05:11] Trustee Fast: The closed private groups that where the discussion tends to get very toxic.

[1:05:18] Trustee Fast: And so both sessions included how do elected people survive and deal with that amount of online abuse?

[1:05:31] Trustee Fast: How do they support staff who are dealing with that kind of, who are being disrespected, I suppose you could say, or derogatory comments in social media? How do elected folks? And there were a lot of really helpful tips about that. And basically, don't go to those groups was one of them.

[1:05:58] Trustee Fast: I asked the question. This is fascinating. One of the other suggestions was to block people who attack with disrespectful comments. And I asked the question, as representatives, this is the first I've heard that it's okay to block participants.

[1:06:20] Trustee Fast: And the point basically was, and I mentioned, because there were ministry staff in attendance, that the Islands Trust appeared to be under a funded, because we've received more of these, I don't know about you guys, but we've received more of these mailings through the Canada Post on Bowen.

[1:06:44] Trustee Fast: and um a funded and uh coordinated uh uh campaign and uh everybody just sort of nodded yep that's

[1:06:53] Trustee Fast: happening other places as well maybe not the funding nobody responded to that part but uh yes

[1:06:59] Trustee Fast: it's a significant issue i'll go faster now um uh premier john horgan spoke uh directing staff to

[1:07:08] Trustee Fast: He suggested that elected folks direct staff to develop policy and budget requests for the new funding for activities that increase knowledge about the places.

[1:07:20] Trustee Fast: And so I just am putting that out there. Watch for that.

[1:07:26] Trustee Fast: I'm going to skip lots of things. There was a session about saving salmon, one meter of shoreline at a time.

[1:07:32] Trustee Fast: stewardship uh around cowichan lake shoreline focused uh a very interesting session with some

[1:07:40] Trustee Fast: good things that we can perhaps look for josie osborne the minister for land water and resource

[1:07:45] Trustee Fast: stewardship uh now and minister for responsible forestry or fisheries sorry um spoke she said

[1:07:54] Trustee Fast: lots of good words three goals reconciliation environmental sustainability economic benefits

[1:07:59] Trustee Fast: coastal marine strategy lots of good words that resonate with the island's trust including

[1:08:03] Trustee Fast: stewardship again and again um i'll just zip ahead here um both of our resolutions passed

[1:08:13] Trustee Fast: as chair luckham will no doubt report um and the climate workshop was fascinating uh director

[1:08:21] Trustee Fast: daniel arbore from representing hornby and denman was there uh and very involved in both sessions

[1:08:28] Trustee Fast: discussions um jesse cutler village of cumberland um there was a off the floor

[1:08:40] Trustee Fast: resolution about housing pushing back at the province uh good discussion there um rich

[1:08:47] Trustee Fast: discussion perhaps i should say uh jesse cutler village of cumberland uh just a quote that i think

[1:08:52] Trustee Fast: i have heard from um some trustees we don't need to make more housing for millionaires

[1:08:58] Trustee Fast: and uh they're another place that can't um uh house people who've lived there all their life

[1:09:05] Trustee Fast: uh province should fund ocp reviews these are the kinds of comments that are being made

[1:09:11] Trustee Fast: i'll go faster um lg la the local government leadership academy part of these in-person

[1:09:21] Trustee Fast: sessions um just uh reflects what uh we heard from um senior staff here in terms of getting

[1:09:29] Trustee Fast: Getting together with people in real life was uplifting and felt fabulous.

[1:09:37] Trustee Fast: And these are people who come together at Local Government Leadership Academy, partly to build a better world together, to support each other.

[1:09:44] Trustee Fast: Dr. Bonnie Henry was there and spoke.

[1:09:49] Trustee Fast: Vitriol on social media.

[1:09:51] Trustee Fast: Everybody's, she mentioned she was shocked and surprised at the level of vitriol on social media.

[1:09:59] Trustee Fast: they had a panel talked about the different techniques they've been doing

[1:10:04] Trustee Fast: deleting everybody from social media except friends and colleagues and family

[1:10:09] Trustee Fast: who use social media for evil there's Ottawa trucker convoy was mentioned lots of things

[1:10:18] Trustee Fast: like this it seems like northern communities smaller communities are more

[1:10:21] Trustee Fast: more affected by this, disenfranchised people,

[1:10:27] Trustee Fast: all this kind of thing.

[1:10:29] Trustee Fast: And so campaign financing rules were suggested,

[1:10:33] Trustee Fast: were described for the upcoming election.

[1:10:37] Trustee Fast: There was a fabulous Indigenous reality session,

[1:10:41] Trustee Fast: and that was the first time I've seen that

[1:10:44] Trustee Fast: at one of those kinds of, well, no, gatherings.

[1:10:49] Trustee Fast: No, it's not actions, never mind.

[1:10:51] Trustee Fast: Now into the big social media tumultuous term. I'll just skip all this. Anybody can let me know if you want to hear more. I asked how to counter misinformation and earn empathy from readers, rise above these kinds of things, make social media social again.

[1:11:12] Trustee Fast: in. And responsible conduct was another one. And I will just skip ahead and mention lots of

[1:11:24] Trustee Fast: positive words were used. I've focused on the negative just to let us know that we're not alone.

[1:11:29] Trustee Fast: But lots of positive words were used in terms of use words like leave a legacy and invoke

[1:11:36] Trustee Fast: children and grandchildren um manage expectations um um ask how you can make things better and uh

[1:11:47] Trustee Fast: um climate change impacts were a big deal big concern have a bullying and harassment policy

[1:11:54] Trustee Fast: for staff i don't know if we've uh anyway we can talk about that later and um cyber attacks be

[1:12:03] Trustee Fast: be prepared for that. And the rest of it are my notes about sewage. So I'll stop there. That's

[1:12:09] Trustee Fast: just because of Bowen Island, other communities are having those kinds of infrastructure problems

[1:12:13] Trustee Fast: as well. And so I'll just stop there. But let you know that it was really worthwhile for me to go

[1:12:20] Trustee Fast: in terms of my feeling like I'm back in touch with the bigger world again. And, and that we're not

[1:12:26] Trustee Fast: alone. Other local elected folks are grappling with some of the same issues. And there's a

[1:12:32] Trustee Fast: to support a community out there.

[1:12:34] Trustee Fast: So that's my report.

[1:12:35] Trustee Fast: Thank you for bearing with me.

[1:12:38] Trustee Luckham: Thank you, Sue Ellenfest.

[1:12:42] Trustee Luckham: Pleasure to hear everything.

[1:12:44] Trustee Luckham: Trustee Rogers,

[1:12:45] Voice 5: your turn.

[1:12:53] Trustee Rogers (probable): Yeah.

[1:12:55] Trustee Rogers (probable): Well, both vice chairs have given me things to think about.

[1:13:00] Trustee Rogers (probable): And as you know, I didn't,

[1:13:05] Trustee Rogers (probable): mostly a cost saving measure didn't go to the ABI CC

[1:13:08] Trustee Rogers (probable): and I was wondering whether it was worthwhile

[1:13:10] Trustee Rogers (probable): and it sounds like it was for our organization

[1:13:14] Trustee Rogers (probable): and for the vice-chairs that did go

[1:13:17] Trustee Rogers (probable): in terms of the connections and the discussions

[1:13:19] Trustee Rogers (probable): that occurred at there and at LGLA.

[1:13:28] Trustee Rogers (probable): I'm sort of still reflecting on Vice-Chair Patrick's comments

[1:13:33] Trustee Rogers (probable): wondering whether we need to have a discussion

[1:13:36] Trustee Rogers (probable): about some of those things,

[1:13:37] Trustee Rogers (probable): but I'll report on two things or three things. First is, you heard me mention the Trust Programs

[1:13:47] Trustee Rogers (probable): Committee which was last Friday. It was a relatively short meeting at about an hour and a

[1:13:54] Trustee Rogers (probable): a half um the uh we approved um uh funding for uh all of the asks of the um secretariat service

[1:14:07] Trustee Rogers (probable): uh all of the amounts asked for with the exception of the coastal douglas fur which we reduced in

[1:14:14] Trustee Rogers (probable): order to get down to the budget of 15 000 and it would be all of the organizations that you're

[1:14:21] Trustee Rogers (probable): familiar with um bain sound how sound uh southern gulf islands uh forum i uh it's a little

[1:14:30] Trustee Rogers (probable): disappointing that more trustees aren't um taking advantage of that which the mla and the mp are

[1:14:38] Trustee Rogers (probable): both appearing and but thank you uh vice chair patrick and i'm glad that at least uh some

[1:14:45] Trustee Rogers (probable): trustees are going to that important gathering and perhaps it's too often maybe that's one of

[1:14:52] Trustee Rogers (probable): the issues i don't know you'll i'm sure they'll work it out as they go forward but we put we're

[1:14:57] Trustee Rogers (probable): putting five thousand dollars next year into that the sgi so it's an important uh gathering place

[1:15:05] Trustee Rogers (probable): um as i indicated there was this this sort of um uncertain discussion about what uh

[1:15:12] Trustee Rogers (probable): The role of TPC going forward was in relation to 2050,

[1:15:17] Trustee Rogers (probable): but I think we settled on that they wanted an opportunity

[1:15:20] Trustee Rogers (probable): as a committee to review the report from ISL,

[1:15:25] Trustee Rogers (probable): which they envisioned being after Trust Council.

[1:15:29] Trustee Rogers (probable): So I guess that gives you an idea where that group of trustees,

[1:15:33] Trustee Rogers (probable): which you may recall the committee was expanded,

[1:15:37] Trustee Rogers (probable): so there's like 11 trustees on that committee now,

[1:15:39] Trustee Rogers (probable): now, and quite a wide variety of points of view.

[1:15:47] Trustee Rogers (probable): So it would be an interesting option if we did in fact have an in-person meeting to workshop

[1:15:55] Trustee Rogers (probable): the recommendations from ISL and bring recommendations back to Trust Council.

[1:16:01] Trustee Rogers (probable): But as we know, we don't know what that's going to look like in terms of Trust Council

[1:16:05] Trustee Rogers (probable): um uh considering and deciding how to move that project uh forward before the end of the term

[1:16:14] Trustee Rogers (probable): um i wanted to just flag one thing is it's i've become a i've become conscious of the fact that

[1:16:23] Trustee Rogers (probable): and it's and this isn't in no way a criticism but it's because of the amount of the overwhelming

[1:16:30] Trustee Rogers (probable): overwhelming avalanche of tasks that are on the trust right now is, well, we have now the

[1:16:38] Trustee Rogers (probable): legislative mandate to do grants for not just heritage, but also for environmental purposes.

[1:16:49] Trustee Rogers (probable): We don't have any policy or budget to support that yet. And so I think we're going to have to

[1:16:54] Trustee Rogers (probable): to put on our work agenda, at least EC,

[1:16:59] Trustee Rogers (probable): to consider a policy around how we do that granting

[1:17:04] Trustee Rogers (probable): and then take it to Trust Council and see if they want to fund it.

[1:17:07] Trustee Rogers (probable): And it came to me because the House Sound Biosphere

[1:17:13] Trustee Rogers (probable): is not yet a registered charity and they came to me

[1:17:16] Trustee Rogers (probable): and I've talked to the director as to if they could get a grant,

[1:17:20] Trustee Rogers (probable): there's a grant available that they think they can get

[1:17:23] Trustee Rogers (probable): and wondered if they could funnel it.

[1:17:24] Trustee Rogers (probable): through the um through the trust um and because we would qualify for that and and really i we

[1:17:32] Trustee Rogers (probable): haven't found a way forward in order to do that and to assist them in that regard so i don't know

[1:17:38] Trustee Rogers (probable): i'm talking about a grant of like twenty five thousand dollars amounts of money that might

[1:17:42] Trustee Rogers (probable): be available from a private funder but they've had to go to a qualified donee which they are not yet

[1:17:47] Trustee Rogers (probable): so that's a that's a project of work we're going to have to take on at some point as to whether

[1:17:52] Trustee Rogers (probable): we're whether we want to and whether we want however we could fulfill a request like that

[1:17:57] Trustee Rogers (probable): or whether we're going to take advantage of that legislative change to do environmental

[1:18:02] Trustee Rogers (probable): grants like we can with heritage grants lastly i did have the gabrielle ltc in person on thursday

[1:18:11] Trustee Rogers (probable): which was a very busy meeting.

[1:18:17] Trustee Rogers (probable): Foremost it was on the agenda was

[1:18:22] Trustee Rogers (probable): that the housing project came back

[1:18:27] Trustee Rogers (probable): with their housing agreement,

[1:18:30] Trustee Rogers (probable): a draft housing agreement.

[1:18:33] Trustee Rogers (probable): We, as you may recall about a year and a bit ago,

[1:18:36] Trustee Rogers (probable): we passed three readings of the bylaws

[1:18:39] Trustee Rogers (probable): to amend the OCP and the land use by-law

[1:18:43] Trustee Rogers (probable): to allow the project.

[1:18:47] Trustee Rogers (probable): We haven't given final reading

[1:18:49] Trustee Rogers (probable): because we didn't do that

[1:18:52] Trustee Rogers (probable): until the housing agreement was in place.

[1:18:56] Trustee Rogers (probable): It's an interesting,

[1:18:59] Trustee Rogers (probable): and we post, I, at my initiative,

[1:19:02] Trustee Rogers (probable): I would say we postponed giving readings

[1:19:06] Trustee Rogers (probable): to the new housing agreement

[1:19:07] Trustee Rogers (probable): because I thought it came too late and too suddenly to the LTC.

[1:19:12] Trustee Rogers (probable): And I was a little concerned that the staff didn't seem to know

[1:19:19] Trustee Rogers (probable): that work on a housing agreement in Galliano and Maine,

[1:19:23] Trustee Rogers (probable): particularly Galliano, was going and it had gone in a different direction.

[1:19:28] Trustee Rogers (probable): And I expressed the view that I thought there should be an attempt

[1:19:32] Trustee Rogers (probable): to at least mesh some of the language in housing agreements

[1:19:35] Trustee Rogers (probable): because um uh partly because uh that's been a huge issue in galliano the housing agreement

[1:19:42] Trustee Rogers (probable): for good reasons um and it's become very clear to everybody that the the um the communities are

[1:19:52] Trustee Rogers (probable): are talking to each other the island communities and they're very aware of what's going on on other

[1:19:57] Trustee Rogers (probable): islands and uh if we i don't i think it's problematic if we give different messages

[1:20:03] Trustee Rogers (probable): on different islands, even if the OCP is slightly different

[1:20:07] Trustee Rogers (probable): and the requirements, but so I encouraged that

[1:20:11] Trustee Rogers (probable): and we passed a motion to ask them to review

[1:20:13] Trustee Rogers (probable): what's going on on Galliano and see how it fits

[1:20:17] Trustee Rogers (probable): with the proposed housing agreement on Gabrielville.

[1:20:21] Trustee Rogers (probable): Having said that, there is some progress being made.

[1:20:24] Trustee Rogers (probable): However, it was one of the scenarios where we've been

[1:20:27] Trustee Rogers (probable): waiting for input from the local First Nations

[1:20:33] Trustee Rogers (probable): this dynamic and that hadn't been hadn't been um uh finalized yet even after a year of sort of

[1:20:40] Trustee Rogers (probable): creating some space for that to happen for lots and lots and lots of good reasons and so um you

[1:20:47] Trustee Rogers (probable): know you you're once again faced with this this question of how do you how do you accommodate

[1:20:55] Trustee Rogers (probable): accommodate those timeframes and also keep moving forward.

[1:21:00] Trustee Rogers (probable): And that's a question that arises quite commonly.

[1:21:05] Trustee Rogers (probable): It's arisen on Gambier as well with the shoreline,

[1:21:10] Trustee Rogers (probable): with the Keech shoreline project, because the Squamish have now come forward

[1:21:15] Trustee Rogers (probable): with some thoughts about it when we're on a particular track.

[1:21:20] Trustee Rogers (probable): And of course, we've always said there is no timeframe for First Nations

[1:21:25] Trustee Rogers (probable): uh input and so how do you accommodate how do we make our processes work with a commentary that

[1:21:34] Trustee Rogers (probable): comes at a different time frame so anyway it's an interesting uh and i think we just have to

[1:21:40] Trustee Rogers (probable): continue to make space uh for those um for those conversations because they're incredibly important

[1:21:47] Trustee Rogers (probable): and and uh and it's not about accommodation it's about it's about discussions and making sure we're

[1:21:54] Trustee Rogers (probable): where we're being we're respecting reconciliation principles anyway that's my report the gabriola

[1:22:02] Trustee Rogers (probable): meeting was busy we did lots of um uh applications and uh it was it was a good and fruitful uh

[1:22:10] Trustee Rogers (probable): discussion so thank you those of my it was good to be back on the island frankly um so yeah thanks

[1:22:23] Voice 5: Thank you very

[1:22:24] Trustee Luckham: much, Dan. So I'll turn to myself here then at the moment. I got a number of things

[1:22:32] Trustee Luckham: I wrote down, which I thought, well, I'll put that into my local committee chair update. However,

[1:22:39] Trustee Luckham: probably they're more broad in scope. So I'm going to focus on LTC activities and some thoughts that

[1:22:46] Trustee Luckham: that have gleaned recently.

[1:22:49] Trustee Luckham: So Liskety Island is the last LCC meeting on Monday.

[1:22:54] Trustee Luckham: And of course, we've got an official community plan there,

[1:22:57] Trustee Luckham: which is presently on hold

[1:23:01] Trustee Luckham: at the request of this non-anastrophist nation.

[1:23:04] Trustee Luckham: And we're hoping to have some engaged there.

[1:23:07] Trustee Luckham: We can do some action for myself

[1:23:10] Trustee Luckham: to reach out to the leadership there

[1:23:12] Trustee Luckham: there as the staff to staff communication

[1:23:16] Trustee Luckham: doesn't seem to be effective.

[1:23:18] Trustee Luckham: And as we know, we've heard that letter writing

[1:23:22] Trustee Luckham: is not always the most effective means of communication.

[1:23:25] Trustee Luckham: So I'm going to work with Heather Crowe there,

[1:23:28] Trustee Luckham: the original planning manager in the Northern office

[1:23:30] Trustee Luckham: to attempt to advance that.

[1:23:34] Trustee Luckham: And indeed these conversations with the nations there.

[1:23:37] Trustee Luckham: Thank you, Russ, for advancing the work

[1:23:39] Trustee Luckham: with the Comox First Nation.

[1:23:41] Trustee Luckham: and um it's really important to have these uh conversations and take the time for them

[1:23:47] Trustee Luckham: um also on the skeeting which was interesting is um although we'd already adopted missy

[1:23:55] Trustee Luckham: meeting procedures bylaws there was yet more discussion about um how we might change those

[1:24:01] Trustee Luckham: um because yeah i guess there's not generally a consensus on um the necessity for me to see

[1:24:09] Trustee Luckham: procedures bylaws or the way in which they've been crafted, but that didn't advance to much

[1:24:18] Trustee Luckham: of anything. There was a conversation about sleeping cabins, yet another use, which may end

[1:24:26] Trustee Luckham: up in the land use bylaw at some point, as far as the definition goes. So going a little bit

[1:24:36] Trustee Luckham: bit astray but you know certainly Laskiti is an example of many of the LTCs throughout the trust

[1:24:43] Trustee Luckham: area the forestry conversation did come up and indeed we heard from a chap on Laskiti Christos

[1:24:51] Trustee Luckham: who's very active in the in the forestry activities on Laskiti and he pointed out that

[1:25:02] Trustee Luckham: I was not aware that there was an article in the Toronto Star that apparently provided a detailed description on what the intent is of this.

[1:25:20] Trustee Luckham: And that I had been quoted in that.

[1:25:23] Trustee Luckham: And that why is it that as an Islander, he didn't know about this and it was 18 months ago, this was raised.

[1:25:30] Trustee Luckham: And it's interesting.

[1:25:32] Trustee Luckham: so I hadn't seen that article, but I did get a copy of it later. It turns out it's an article

[1:25:36] Trustee Luckham: that was written by the Gabriola Sounder that was somehow circulated above and beyond. And

[1:25:45] Trustee Luckham: indeed, the only quotation from myself that was in there was this about asking the province for

[1:25:54] Trustee Luckham: for advice on this.

[1:25:57] Trustee Luckham: And there's very little in fact, on intent in there.

[1:26:01] Trustee Luckham: Although the interesting thing here is,

[1:26:04] Trustee Luckham: is Trustee Colburn is quoted extensively in that article.

[1:26:08] Trustee Luckham: And indeed the perception is that Trustee Colburn,

[1:26:13] Trustee Luckham: I would suggest that perception is that Trustee Colburn

[1:26:16] Trustee Luckham: is speaking on behalf of council.

[1:26:17] Trustee Luckham: And those are one of the issues that evolves from that.

[1:26:21] Trustee Luckham: and that maybe I was being attributed the remarks

[1:26:24] Trustee Luckham: from trustee Colburn, which are perhaps things

[1:26:28] Trustee Luckham: that I might not have said.

[1:26:30] Trustee Luckham: So the forestry issues out there,

[1:26:32] Trustee Luckham: and it's great that that conversation is advancing,

[1:26:34] Trustee Luckham: but I tried to express to the speaker that this is an idea

[1:26:38] Trustee Luckham: that came forward from a council meeting

[1:26:40] Trustee Luckham: and we've asked the province to tell us what the options are

[1:26:44] Trustee Luckham: and that we actually don't know what the intent is

[1:26:47] Trustee Luckham: is because the motion from council

[1:26:49] Trustee Luckham: about municipal-like regulation is clearly different

[1:26:55] Trustee Luckham: than what maybe now in reflection we think about.

[1:26:59] Trustee Luckham: And certainly it's obvious that the province

[1:27:01] Trustee Luckham: from the CAO's words earlier is also thinking

[1:27:04] Trustee Luckham: about that that construct doesn't necessarily fit

[1:27:07] Trustee Luckham: into the Island's trust.

[1:27:09] Trustee Luckham: And of course, if we're going to restrict forestry,

[1:27:11] Trustee Luckham: we've already heard this,

[1:27:12] Trustee Luckham: then there needs to be some kind of tax

[1:27:14] Trustee Luckham: or financial contribution back to the people

[1:27:16] Trustee Luckham: that own those trees because they they're more valuable to them on the ground than they are

[1:27:20] Trustee Luckham: standing we recognize the environmental impacts and certainly want to respect the environmental

[1:27:27] Trustee Luckham: situation just uh uh briefly uh oh so the other thing that happened on Laskini which was

[1:27:35] Trustee Luckham: quite uncomfortable and perhaps I allowed it to go on longer than I should have um and probably

[1:27:42] Trustee Luckham: won't in the future. But the town hall had an individual on the island, David Olson, in fact,

[1:27:52] Trustee Luckham: been active on the island in a number of areas, is the, quote, reporter for the island,

[1:28:02] Trustee Luckham: the something isle, they call it, the Isle Times, or something like that, I'm forgetting,

[1:28:07] Trustee Luckham: getting. I apologize. Anyway, he decided that he wanted to conduct a interview with the trustees

[1:28:14] Trustee Luckham: in the town hall meeting and wanted to do that specifically so that it was on the public record

[1:28:20] Trustee Luckham: and the questions were problematic. And so I ended up being quite short with him and advising him

[1:28:27] Trustee Luckham: that I wasn't going to provide answers to his questions and that ended that. And it was actually

[1:28:36] Trustee Luckham: Actually, the questions were based upon the the Bariat is what I like to call it.

[1:28:44] Trustee Luckham: The Bariat flyer that went out and he's reposted that in the local newspaper.

[1:28:51] Trustee Luckham: And Peter Johnson actually expressed a point of view that there was misinformation in there.

[1:28:57] Trustee Luckham: there. And Mr. Olson took offense to that, that he was publishing misinformation and asked some

[1:29:02] Trustee Luckham: pointed questions at the outset, which was that 80% of residents objected to the budget. And I

[1:29:08] Trustee Luckham: said, that's not true. And that the budget was going to be $2.4 million over last budget. And I

[1:29:13] Trustee Luckham: also said that was not true. And then the conversation wasn't clearly going anywhere

[1:29:19] Trustee Luckham: were positive. And so that ended. So that Q&A, Laskiti. So just I do wonder where along the road

[1:29:32] Trustee Luckham: we're going to have a discussion about the orientation. I'm guessing that's coming to us.

[1:29:36] Trustee Luckham: Thank you, CAO, for the conversation about First Nations. I have Salt Spring Island next week,

[1:29:42] Trustee Luckham: and there's absolutely no doubt that is going to be an interesting conversation. And

[1:29:48] Trustee Luckham: And we'll see where that goes.

[1:29:50] Trustee Luckham: I just want to mention electronic meetings in conjunction with all this, because, of course, I pack this whole rigmarole of wires and power supplies.

[1:30:00] Trustee Luckham: and tripods over to the islands to do meetings.

[1:30:03] Trustee Luckham: And I got to tell you, it was very difficult on Laskete Island

[1:30:07] Trustee Luckham: with technical problems to run the meeting

[1:30:10] Trustee Luckham: and troubleshoot why the streaming had stopped,

[1:30:12] Trustee Luckham: why this wasn't working.

[1:30:15] Trustee Luckham: And it distracts the chair from the work of managing the meeting.

[1:30:21] Trustee Luckham: It creates a discomfort amongst attendees, trustees, and the public

[1:30:28] Trustee Luckham: public when we have to pause because the chair who's supposed to be running the meeting has to

[1:30:34] Trustee Luckham: fix the technology and um that i don't know experiences are out there i just found that

[1:30:42] Trustee Luckham: really problematic um and and especially seeing as the ferry was a half an hour late uh because

[1:30:49] Trustee Luckham: of weather and and i want to thank heather crowder for traveling on that luskete ferry and and

[1:30:55] Trustee Luckham: and suffering the discomfort of traveling across the Strait in high seas.

[1:31:04] Trustee Luckham: And then, of course, setting it all up, having technical challenges.

[1:31:08] Trustee Luckham: We started the meeting a half an hour late.

[1:31:11] Trustee Luckham: And there's no way to actually necessarily let people know

[1:31:15] Trustee Luckham: or even staff know what's going on

[1:31:18] Trustee Luckham: because there's no cell phone service in that building

[1:31:21] Trustee Luckham: and the connectivity is very poor.

[1:31:22] Trustee Luckham: I actually had to go outside the building on my cell phone

[1:31:25] Trustee Luckham: find a spot the only spot on the island that you can stand to get cell service to talk to

[1:31:31] Trustee Luckham: mark van beeckel to get him connected in and then able to resolve it so just a little uh a bit of

[1:31:37] Trustee Luckham: information there um i want to know how to be helpful to the government's committee

[1:31:43] Trustee Luckham: and i keep saying that uh despite the brochure that was sent out by everybody

[1:31:49] Trustee Luckham: is that the chair of honest trust council because i know him personally is not interested in burying

[1:31:55] Trustee Luckham: this report and in fact wants to have a full conversation about it and i trust that you also

[1:32:01] Trustee Luckham: reiterate a similar kind of message um you know uh i just want to kind of comment briefly and

[1:32:08] Trustee Luckham: i'll just use an example if you're and david marla can relate to this i think i'm not i'm not

[1:32:13] Trustee Luckham: a runner but people that are running a race you know which is what it feels like at the island

[1:32:18] Trustee Luckham: trust when you're running a race and you go by that there's a couple of miles you gotta remember

[1:32:23] Trustee Luckham: to grab a bottle of water. You know, we are just so overwhelmed with things that this fundamental

[1:32:30] Trustee Luckham: things that are not that are not falling through the cracks, but when is it that we're going to

[1:32:34] Trustee Luckham: find time to do them and banish a couple, and I've got a couple. So I just want to finally say

[1:32:41] Trustee Luckham: at an LTC level again, Thetis Island just as a trustee, and thank you, Chair Patrick, in this

[1:32:49] Trustee Luckham: this case um for uh chairing our meetings coming on the liaxin uh tour on the boat or the previous

[1:32:56] Trustee Luckham: week and that was the 22nd and the 29th we did a tour with the uh penelope nation on the 22nd

[1:33:02] Trustee Luckham: on the 29th and the real pleasure was um we actually got both of the new planners to come

[1:33:10] Trustee Luckham: one each on each of the trips and quite honestly and claire joined us on the one and that was

[1:33:16] Trustee Luckham: another reinvigorating moment to be out in the landscape and talk to people about real issues and

[1:33:22] Trustee Luckham: real concerns but you know i think orientation of new trustee new staff should be a boat tour

[1:33:28] Trustee Luckham: of the areas that they work in because it's totally inspiring like both of those staff they

[1:33:35] Trustee Luckham: were five foot six when they got on the boat they were six foot six when they got off the boat um

[1:33:40] Trustee Luckham: because there was just so much so much opportunity um to us there and that was thanks to the ctc

[1:33:45] Trustee Luckham: funding. I'm not going to go tell you everything amazing and fantastic that happened at LGMA or

[1:33:51] Trustee Luckham: IVICC, other than that I concur with everything that Sue Elm fast-fed, and I will make a report.

[1:33:59] Trustee Luckham: But I just have to give you three things that are important. Elections are coming.

[1:34:04] Trustee Luckham: A new pre-campaign period starts July. So you can imagine how that's going to change

[1:34:10] Trustee Luckham: the remainder of the of our term because that pre-campaign starts in July the official campaign

[1:34:17] Trustee Luckham: starts in August I think or September and elections of course are on the 15th. The province

[1:34:24] Trustee Luckham: is advancing a new oath of office and requirements for code of conduct and penalties including

[1:34:33] Trustee Luckham: including suspension of counselors that are found guilty of, well, are charged to start with,

[1:34:41] Trustee Luckham: and then found guilty. Counselors will not be able to continue to serve their communities if

[1:34:47] Trustee Luckham: they're found guilty, rather than the present situation of no penalties associated with being

[1:34:53] Trustee Luckham: charged or found guilty until such point that sentencing is issued. So that's changing and

[1:35:00] Trustee Luckham: And the province is taking proactive work in that.

[1:35:04] Trustee Luckham: And just to touch on infrastructure quickly, that indeed the province is also making a requirement.

[1:35:13] Trustee Luckham: Some of this thing that Sue Ellen is talking about, about being responsible for infrastructure,

[1:35:19] Trustee Luckham: because there are situations throughout the province where infrastructure is not being looked after.

[1:35:25] Trustee Luckham: And so there's now a much more, a plan, much more robust approach from the province to ensure that those are done as a responsibility to the community.

[1:35:36] Trustee Luckham: And just say that the code of conduct is also in that same league.

[1:35:41] Trustee Luckham: The advice is to have a code of conduct before the elections.

[1:35:44] Trustee Luckham: If you don't have a code of conduct, to advance it by January 15th, have a statement about why it is you're not doing it.

[1:35:52] Trustee Luckham: but definitely there's a push in those directions which just want to finalize in saying is that one

[1:36:01] Trustee Luckham: of the great things about attending these events is to find out actually and we know this and we've

[1:36:07] Trustee Luckham: forgotten it i think we know that the islands trust is actually very well prepared through a

[1:36:12] Trustee Luckham: legacy of previous caos and staff of creating great policy great frameworks and guidelines

[1:36:19] Trustee Luckham: lines for conducting business and and when i say that great it means that it's significantly better

[1:36:25] Trustee Luckham: than most other local governments in british columbia and we have some of these things in

[1:36:31] Trustee Luckham: place like a code of conduct that others don't and um and so although it appears from my lens

[1:36:38] Trustee Luckham: we're the only uh student that got a report card recently if report cards were offered up for other

[1:36:45] Trustee Luckham: local governments many under the same criteria many would have the same difficulties that are

[1:36:50] Trustee Luckham: being brought to our attention and so um let's do better build back better whatever you want to call

[1:36:56] Trustee Luckham: it but let's uh uh investigate that so that's my i could go on forever and i won't so thank you

[1:37:03] Trustee Luckham: everybody um i'm now going to jump very briefly uh to ellen i presume you would have said something

[1:37:11] Trustee Luckham: thing about the Conservancy, if you had anything to report. I do see in this next round of LTCs

[1:37:17] Trustee Luckham: that there's a new, maybe it's old actually, but anyway, the reporting from the Conservancy

[1:37:23] Trustee Luckham: itself ending up at the LTC table. And I do make every effort to draw attention to that.

[1:37:28] Trustee Luckham: Over to you for anything from Conservancy.

[1:37:32] Trustee Fast: Just very briefly, just to let you know that

[1:37:35] Trustee Fast: the funded positions through the recent past budget, the people in them, the positions

[1:37:42] Trustee Fast: Positions are extended while Kate Emmings, manager of the Allen's Trust Conservancy and the Public Service Agency talk about how to, what band they are and all those kinds of details.

[1:37:57] Trustee Fast: And yeah, anyway, the work continues.

[1:38:03] Trustee Fast: The people are still in the positions and that's all I'll say.

[1:38:05] Trustee Fast: Thank you.

[1:38:07] Trustee Luckham: Thank you.

[1:38:09] Trustee Luckham: So I'm going to move on.

[1:38:11] Trustee Luckham: I see it's 1040.

[1:38:12] Trustee Luckham: um perhaps before we go into bylaws for approval consideration do you want a five minute break or

[1:38:18] Trustee Luckham: do you want to just storm through to lunch thumbs up for five minute break i see all thumbs up for

[1:38:25] Trustee Luckham: a break so let in this five minutes adequate or you want 10 one hand two hands one hand five

[1:38:33] Trustee Luckham: minutes okay let's come back at 10 45 thank you everybody good start okay

[1:45:24] Voice 5: cao there he is

[1:45:34] Trustee Luckham: so welcome back everybody um we're moving on to bylaws for approval and consideration and um

[1:45:42] Trustee Luckham: assuming david mahler's in the background there if we need some support on that

[1:45:47] Trustee Luckham: otherwise it may end up i don't see him there otherwise it may end up falling onto

[1:45:52] Trustee Luckham: ceo or somebody else to assist us as soon as if necessary so the first one at 5.1 and i'll remind

[1:46:00] Trustee Luckham: mind uh you that at 5.4 we have the gabriella island bylaw fees by law is also included

[1:46:06] Trustee Luckham: so 5.1 is denman local trust committee bylaw number two four zero um and i'll ask uh

[1:46:18] Trustee Luckham: a little david mahler perfect and just to ask uh as to how fast we'd like david mahler to present

[1:46:24] Trustee Luckham: this uh bylaw for you yes please david mahler can you uh provide a background on this request

[1:46:31] Trustee Luckham: Yeah,

[1:46:32] Voice 2: absolutely. This is a Siting and Use Permit Development Application By-law. So

[1:46:39] Voice 2: the intent is to improve the quality of the drawings and the submissions that we receive

[1:46:48] Voice 2: with Siting and Use Permits. So currently we get pretty well anything hand drawn. So

[1:47:00] Voice 2: So if a setback is three meters and the house is looking at four meters, then the survey can be waived if the house is clearly not close to the setback.

[1:47:14] Voice 2: So it should reduce staff processing time in trying to gather information from the landowner before you for approval.

[1:47:24] Voice 2: It's an administrative bylaw that seems to be compliant with the Alam's Trust policy statement.

[1:47:32] Trustee Luckham: Thank you very much, David.

[1:47:34] Trustee Luckham: So perhaps I'll ask the chair of Denman

[1:47:37] Trustee Luckham: to put the motion on the table

[1:47:39] Trustee Luckham: and then perhaps there'll be an opportunity

[1:47:40] Trustee Luckham: for questions and discussion if you'd like to speak to it.

[1:47:45] Trustee Fast: Sure, I'll just add that there were no public comments

[1:47:49] Trustee Fast: received about this recommendation

[1:47:53] Trustee Fast: at the Denman Island Local Trust Committee.

[1:47:55] Trustee Fast: And so I will move that the Islands Trust Executive Committee

[1:47:58] Trustee Fast: approve Denman Island Local Trust Committee

[1:48:00] Trustee Fast: bylaw number 240 cited as Denman Island Local Trust Committee

[1:48:04] Trustee Fast: citing a new permit bylaw number 240 2021 in accordance with section 27 of the islands trust

[1:48:10] Trustee Fast: act do

[1:48:13] Trustee Luckham: i have a seconder for that motion dan rogers thank you dan um and so laura patrick

[1:48:19] Trustee Luckham: you wish to speak to it well

[1:48:21] Trustee Patrick: i just had some questions i just went through and i i i note

[1:48:24] Trustee Patrick: that it says that the purpose for doing this is to reduce the amount of time that staff have to

[1:48:30] Trustee Patrick: spend on these permits um i just think make i was a little bit i i would hope that some of the reason

[1:48:39] Trustee Patrick: is that if we make it easier and clearer for the people filling out the applications that that

[1:48:44] Trustee Patrick: would also result in helping the the staff or reduce the time so it's just the and i did go

[1:48:50] Trustee Patrick: and i went on because i don't have these these are permits that don't only exist up in hornby and

[1:48:55] Trustee Patrick: denman i did look on our website i think there needs to be some clarity put there and perhaps

[1:49:00] Trustee Patrick: have some language cleaned up with the applicant to make the process simpler and i would hope that

[1:49:05] Trustee Patrick: that's going to be part of the implementation of this bylaw that we that that some of that

[1:49:08] Trustee Patrick: gets cleaned up so i guess that's more of a question will the uh website description in

[1:49:14] Trustee Patrick: the forms be cleaned up as a as part of the implementation of this bylaw

[1:49:19] Trustee Luckham: david can you

[1:49:21] Trustee Luckham: answer that

[1:49:23] Voice 2: yeah so um if you could be maybe offline if you can be more specific what it is

[1:49:29] Voice 2: you think could be done um we can do that we hadn't anticipated making changes to that but

[1:49:35] Voice 2: that we're always

[1:49:36] Voice 2: looking for improvements so to change it if you see something that we could do

[1:49:40] Voice 2: better okay

[1:49:45] Trustee Luckham: thank you david any other questions yeah just make a remark really um it's interesting

[1:49:53] Trustee Luckham: that there was no comments at your ltc meeting and it's also interesting that citing use permits

[1:50:00] Trustee Luckham: permits on Hornby and Denman are considered almost sacred. And that if there was a notion of what to

[1:50:10] Trustee Luckham: remove siting and use permits and deploy as they are not available, as Laura Patrick has said,

[1:50:17] Trustee Luckham: in other LTC jurisdictions, there would be an intent in that. And it's interesting that it's

[1:50:25] Trustee Luckham: also considered administrative in nature because if we thought that an OCP was or an LUB was

[1:50:31] Trustee Luckham: administrative in nature and I realize that's extreme and they have those but something like

[1:50:36] Trustee Luckham: that something like this was administrative that might also create a bit of a fuss so it's it's

[1:50:42] Trustee Luckham: kind of it's it's unusual I'm glad to see and hear that there's an effort of making this a bit more

[1:50:49] Trustee Luckham: cleaned up and maybe more formal because certainly it's on occasion is problematic and

[1:50:55] Trustee Luckham: and probably on the on the website as Laura Patrick has suggested there doesn't need to be

[1:51:01] Trustee Luckham: some cleaning up there because people for some reason think that they don't need to apply the

[1:51:06] Trustee Luckham: building code and of course that is a requirement and so anything that we can do to help those folks

[1:51:12] Trustee Luckham: folks building on the islands would be helpful if it was ensured that it was safe and healthy

[1:51:20] Trustee Luckham: and complied with the building code. So that's all. I don't have anything else to say. And so

[1:51:25] Trustee Luckham: if there's no other remarks, I'll call for the vote. All those in favor? And that carries

[1:51:33] Trustee Luckham: unanimously. Excellent. Good work. So the next item then is 5.2 Gambrier Island Local Trust

[1:51:40] Trustee Luckham: Trust Committee, also an administrative bylaw, bylaw number 156. And Trustee Fast, I believe

[1:51:48] Trustee Luckham: you're the chair there as well. Do you wish David Mahler to address that?

[1:51:53] Trustee Fast: Yep. I think this is good for staff to address these reports from staff.

[1:51:59] Trustee Luckham: Yep. That's great. David Mahler, over to you.

[1:52:01] Voice 2: Yeah, thank you. So this is a fee bylaw. It's essentially based on the model bylaw that

[1:52:10] Voice 2: that Trust Council adopted.

[1:52:12] Voice 2: So I don't have much more to say about it

[1:52:15] Voice 2: other than that it's before you for consideration.

[1:52:20] Voice 2: And again, it's administrative,

[1:52:22] Voice 2: so it seemed to be a compliance thing.

[1:52:27] Trustee Luckham: Okay, thank you very much.

[1:52:29] Trustee Luckham: So I'll then ask the chair to make a motion

[1:52:32] Trustee Luckham: and ask if there's anybody else who wish to speak to it.

[1:52:36] Trustee Fast: Thank you, chair.

[1:52:38] Trustee Fast: This is the fees bylaw that came through Trust Council

[1:52:41] Trustee Fast: and was recommended to all local trust committees.

[1:52:45] Trustee Fast: And there wasn't much discussion

[1:52:48] Trustee Fast: at the Gambier Island Local Trust Committee meeting

[1:52:51] Trustee Fast: that I recall.

[1:52:52] Trustee Fast: And I will just move

[1:52:57] Trustee Fast: that the Islands Trust Executive Committee

[1:52:59] Trustee Fast: approve Gambier Island Local Trust Committee By-law

[1:53:01] Trustee Fast: number 156 cited as Gambier Island Local Trust Committee

[1:53:05] Trustee Fast: Fees By-law 2022

[1:53:06] Trustee Fast: in accordance with section 27 of the Islands Trust Act.

[1:53:10] Trustee Fast: move

[1:53:12] Trustee Luckham: to have a seconder Laura Patrick thank you Laura any discussion none seen I'll call for the

[1:53:20] Trustee Luckham: vote all those in favor and that also carries unanimously so the next item on our uh uh agenda

[1:53:29] Trustee Luckham: is uh 5.3 Saltsman local trust committee bylaw number 525 um and uh I'm going to follow a form

[1:53:40] Trustee Luckham: form here and see if David Mahler wants to address this one as well.

[1:53:44] Voice 2: Yeah, sure. This is on page 42, I believe, of the agenda package.

[1:53:49] Voice 5: This is an

[1:53:52] Voice 2: amendment to the land use by-law and it is to permit a boat house that's already existing

[1:54:00] Voice 2: on the foreshore and it also, sorry, on the right down near the lot line and it also establishes

[1:54:07] Voice 2: is a 15 meter setback in that particular zone.

[1:54:11] Voice 2: It's a site-specific amendment.

[1:54:15] Voice 2: So it is considered consistent

[1:54:17] Voice 2: with the Island Trust Policy Statement

[1:54:20] Voice 2: based on the review by staff

[1:54:21] Voice 2: and Local Trust Committee considered that as well.

[1:54:24] Voice 2: So yeah, back to you Chair

[1:54:26] Voice 2: and the resolution is set right on page 42.

[1:54:30] Trustee Luckham: All right, thank you.

[1:54:31] Trustee Luckham: So I'll perhaps make the motion

[1:54:32] Trustee Luckham: and see if there's any remarks

[1:54:33] Trustee Luckham: from any of the other trustees, including Trustee Patrick.

[1:54:36] Trustee Luckham: So I'll just move that the Island Trust Executive Committee

[1:54:38] Trustee Luckham: approved salt spring island local trust committee bylaw number 525 cited salt spring island energy

[1:54:44] Trustee Luckham: bylaw number 355 1999 amendment number 2 2021 in accordance with section 27 of the island's trust

[1:54:51] Trustee Luckham: act and do i have a seconder steve patrick thank you very much that's moved and seconded i'll just

[1:54:57] Trustee Luckham: note before i open it up to others um that this was quite an interesting process it came to the

[1:55:04] Trustee Luckham: the LTC a couple of times was pushing response

[1:55:09] Trustee Luckham: from Malahat and Califton to that project

[1:55:14] Trustee Luckham: because of course we were concerned about the impacts

[1:55:16] Trustee Luckham: on the shoreline there and both of those nations

[1:55:20] Trustee Luckham: came back with support for it and so we were satisfied that

[1:55:26] Trustee Luckham: and just noting that it's limited in size

[1:55:32] Trustee Luckham: and impact on the shoreline there.

[1:55:35] Trustee Luckham: So anybody else, Trustee Patrick,

[1:55:38] Trustee Luckham: do you want to make a remark

[1:55:38] Trustee Luckham: or should I just move to the vote?

[1:55:40] Trustee Luckham: Okay, so I'll call for the vote.

[1:55:41] Trustee Luckham: All those in favor?

[1:55:44] Trustee Luckham: And that carries unanimously as well.

[1:55:46] Trustee Luckham: Thank you very much, everyone.

[1:55:47] Trustee Luckham: 5.4, Gabriola Island Bylaw 311,

[1:55:53] Trustee Luckham: also a fees bylaw.

[1:55:55] Trustee Luckham: Really glad to be seeing these things advancing.

[1:56:00] Trustee Luckham: And Dan Rogers, Chair,

[1:56:02] Trustee Luckham: Mayor, do you want to, David Muller, introduce the report?

[1:56:05] Trustee Luckham: Are you comfortable with advancing it?

[1:56:07] Trustee Rogers (probable): Well, I'll introduce it and David can speak if he wishes.

[1:56:11] Trustee Rogers (probable): It's the Administrative Fees By-law.

[1:56:15] Trustee Rogers (probable): I will point out there are two things that are different

[1:56:20] Trustee Rogers (probable): than the template from Regional Planning Committee.

[1:56:25] Trustee Rogers (probable): And they both were at the initiative of local trustees.

[1:56:29] Trustee Rogers (probable): One is there, if you look at page, I'm looking at the addendum, at page 10 of the addendum, there is a special fee related to OCP and zoning bylaw amendments.

[1:56:51] Trustee Rogers (probable): amendments uh while they adopted the uh the the new recommended amount for all other ocp and

[1:56:58] Trustee Rogers (probable): zoning bylaws uh they maintained what had currently been in the uh gabriola uh we maintained gabriola

[1:57:06] Trustee Rogers (probable): local uh fees by law of a fee of a thousand dollars for affordable housing projects brought

[1:57:12] Trustee Rogers (probable): by a charity um so that's a that's that's unique to gabriola i believe there i don't think there

[1:57:20] Trustee Rogers (probable): or any other LTCs that have that.

[1:57:22] Trustee Rogers (probable): The other thing that was done in contrast was they also,

[1:57:28] Trustee Rogers (probable): which is different from the template is they maintained

[1:57:32] Trustee Rogers (probable): a higher fee for subdivision referrals of $1,300

[1:57:36] Trustee Rogers (probable): as opposed to the recommended $1,000

[1:57:39] Trustee Rogers (probable): with also the per additional lot created fee

[1:57:43] Trustee Rogers (probable): of 130 instead of $100.

[1:57:45] Trustee Rogers (probable): So there was an increase in that,

[1:57:48] Trustee Rogers (probable): not those fees from the template, but a decrease,

[1:57:51] Trustee Rogers (probable): but the added lower fee for official community plans

[1:57:57] Trustee Rogers (probable): for affordable housing brought by a nonprofit

[1:58:00] Trustee Rogers (probable): or registered charity.

[1:58:01] Trustee Rogers (probable): So I bring those to your attention.

[1:58:03] Trustee Rogers (probable): Other than that, I'm happy to make the motion.

[1:58:06] Trustee Luckham: Okay, why don't you make the motion?

[1:58:08] Trustee Luckham: And I do have a question.

[1:58:10] Trustee Luckham: I'll

[1:58:11] Trustee Rogers (probable): move that the Island's Trust Executive

[1:58:13] Trustee Rogers (probable): approved Gabriel Island Local Trust Committee

[1:58:15] Trustee Rogers (probable): bylaw number 311 cited as gabriela island local trust community fees bylaw 2022 in accordance

[1:58:22] Trustee Rogers (probable): with section 27 of the allen's trust act uh

[1:58:26] Trustee Luckham: so moved and seconded by sue allen fast thank you

[1:58:29] Trustee Luckham: sue allen and um any questions no so um i'm just from david maybe i'm interested in the in that

[1:58:39] Trustee Luckham: one where it's a official community plan a land use of amendments for affordable housing

[1:58:44] Trustee Luckham: I don't have any objection to it, really, but just seeking some clarity, because obviously $1,000 is significantly less than 20% of major and minor OCP and LUB changes.

[1:58:59] Trustee Luckham: changes. And I know that in the past, and maybe Dan might be able to answer this part of it,

[1:59:08] Trustee Luckham: in the past where there's been community projects, often those agencies have come

[1:59:14] Trustee Luckham: to the executive committee asking for us to pay the permit fee instead. And so would this then

[1:59:27] Trustee Luckham: mean that they won't be coming to ask us to waive the $1,000? Or is that also still on the plate?

[1:59:35] Trustee Luckham: And so I'm just curious about that, because it is a little different. And David or Dan,

[1:59:39] Trustee Luckham: either of you could chime in if you see fit.

[1:59:42] Voice 2: So yeah, maybe I'll start off. So the

[1:59:46] Voice 2: it is significantly less than the model, I believe, I don't have that in front of me.

[1:59:52] Voice 2: But the policy of council is 20% reduction.

[2:00:00] Voice 2: uh something acceptable and beyond that it's kind of beyond the policy so that would be up to you

[2:00:05] Voice 2: as the ec to decide on whether or not you're comfortable with that um it would not preclude

[2:00:11] Voice 2: this uh any non-profit coming forward and requesting a waiver of the one thousand dollars

[2:00:17] Voice 2: through the sponsorship program as well uh when the regional planning committee looked at this the

[2:00:23] Voice 2: comments from staff was that there is a sponsorship program and that would address

[2:00:28] Voice 2: non-profit housing so there isn't really a need to put a much lower fee in the in the bylaw to

[2:00:37] Voice 2: accommodate them because there's already a way to to deal with that okay back to the chair okay

[2:00:47] Trustee Luckham: um thank you david and uh like i said i you know i'm happy to advance this obviously the ltc wants

[2:00:55] Trustee Luckham: it but obviously if this was a major ocp or land use bylaw change which is costed in at 7800

[2:01:03] Trustee Luckham: hundred dollars and we're only recouping a thousand that means we're going to be paying

[2:01:07] Trustee Luckham: out of it's not like we're just offsetting budgets and not getting income we will be

[2:01:12] Trustee Luckham: paying for the advertising and things out of our own pockets and i would say that that may or may

[2:01:19] Trustee Luckham: not be a concern and whether it's any different at the end of the day i don't know so is there

[2:01:25] Trustee Luckham: any further discussion laura patrick go ahead i

[2:01:28] Trustee Patrick: i think the risk is is minuscule uh and i think

[2:01:32] Trustee Patrick: the odds were any charity that came forward as a with a housing application you know we have been

[2:01:39] Trustee Patrick: i think uh we've approved every one of those uh sponsorships uh for that so um like i said i think

[2:01:45] Trustee Patrick: the risk is low i think the message is positive that this this provides it's saying that uh we

[2:01:50] Trustee Patrick: recognize the value of that so um um i think that's the benefit that it uh that it shows

[2:01:59] Trustee Luckham: Yeah, that's great. And like I said, I'm not opposed to it. I just feel necessary to ask that question because we're being absolutely we've approved any of those that came to us in the past. So I'll go to the vote then. That's all right. All those in favor? None opposed. That carries unanimously. That's great. Thank you very much.

[2:02:24] Trustee Luckham: so now we're going to move on in the agenda um to the next item of where there's something

[2:02:33] Trustee Luckham: noted and um anybody can jump in if there's something else that i'm missing well

[2:02:38] Trustee Patrick: mr chair

[2:02:39] Trustee Patrick: i was wondering i know we didn't have anything planned in these i already had nothing but should

[2:02:44] Trustee Patrick: we have a conversation on under item six for trust council preparation about the june meeting in

[2:02:50] Trustee Patrick: in regard to the governance report?

[2:02:52] Trustee Patrick: Is there value to have that conversation now?

[2:02:55] Trustee Luckham: Well, I guess the question might go back to the CAO

[2:02:58] Trustee Luckham: whether or not you're in a,

[2:03:00] Trustee Luckham: I know you've just come off two days of road trip,

[2:03:02] Trustee Luckham: et cetera, et cetera,

[2:03:04] Trustee Luckham: whether or not you're prepared to speak to anything

[2:03:08] Trustee Luckham: that we might raise there.

[2:03:10] Trustee Luckham: Presuming we will see this at our next meeting,

[2:03:12] Trustee Luckham: is there any, would you like to hear from vice chairs

[2:03:16] Trustee Luckham: or the chair with respect to the upcoming meeting?

[2:03:19] Trustee Luckham: anything

[2:03:23] Voice 7: the executive committee has to say about the upcoming meeting i haven't got any prepared

[2:03:28] Voice 7: remarks otherwise i'd have something for you but uh if you want to discuss something and then we

[2:03:34] Voice 7: would then subsequently build that into uh the schedule and the agenda in june um by all means

[2:03:40] Trustee Luckham: okay so then maybe i won't maybe identify it under any particular area but trust council

[2:03:46] Trustee Luckham: meeting preparation and perhaps I'll just ask the CEO

[2:03:52] Trustee Luckham: and I realize you're not prepared just to frame for me.

[2:03:55] Trustee Luckham: This will be a fully electronic meeting or I believe.

[2:04:02] Trustee Luckham: Okay, thank you.

[2:04:03] Trustee Luckham: So that's what I need to know.

[2:04:05] Trustee Luckham: So then Vice Chair Patrick, why don't you lead us off?

[2:04:08] Trustee Patrick: Well, I think regardless of what motions happen,

[2:04:14] Trustee Patrick: happen. I think there is an interest in having a committee of some form or another with some form

[2:04:21] Trustee Patrick: of a democratic way of choosing who gets on it. And I think that's one of the, some of the

[2:04:26] Trustee Patrick: preparation work that should be considered with staff is, I don't think we've ever done this in

[2:04:33] Trustee Patrick: an electronic virtual meeting before. We have a three-day meeting. We can talk about the timing

[2:04:40] Trustee Patrick: of when this discussion would occur,

[2:04:42] Trustee Patrick: but how to do an election,

[2:04:45] Trustee Patrick: a nomination and election process via virtual,

[2:04:48] Trustee Patrick: I think is something that we should give some,

[2:04:49] Trustee Patrick: put our mind to so that it can be successful,

[2:04:53] Trustee Patrick: I think is the key.

[2:04:57] Trustee Luckham: Agreed, agreed.

[2:05:00] Trustee Luckham: Anything from anybody else on that topic

[2:05:03] Trustee Luckham: or other meeting preparation topics?

[2:05:08] Trustee Luckham: Dan Rogers.

[2:05:11] Trustee Rogers (probable): My Chair Patrick is,

[2:05:14] Trustee Rogers (probable): uh right uh there are going to be there are discussions happening around the trust about

[2:05:22] Trustee Rogers (probable): how to move the what to do with the tabled motion how to move the the project forward

[2:05:32] Trustee Rogers (probable): i i guess and i don't want to make a definitive statement today but i think it's going to be

[2:05:38] Trustee Rogers (probable): be important for us to put out to trustees

[2:05:43] Trustee Rogers (probable): that if they're going to bring something

[2:05:44] Trustee Rogers (probable): to the June Trust Council, they do it in advance.

[2:05:48] Trustee Rogers (probable): That we do not want the, that it would be counterproductive

[2:05:53] Trustee Rogers (probable): to have motions tabled on the day of the meeting.

[2:05:58] Trustee Rogers (probable): And I think that that's going to be important.

[2:06:03] Trustee Rogers (probable): And if we can get cooperation around nothing else,

[2:06:07] Trustee Rogers (probable): we could get if we could get cooperation around that issue um because uh i think there are a

[2:06:14] Trustee Rogers (probable): variety of ways this could come forward uh that would in my view be the most productive thing

[2:06:21] Trustee Rogers (probable): that we you know the most the best preparation we could do of course staff has to think about

[2:06:26] Trustee Rogers (probable): how we're going to do an election if there's 22 people that want to sit on a governance committee

[2:06:32] Trustee Rogers (probable): or what I called an implementation committee because my intention was to have them go away

[2:06:39] Trustee Rogers (probable): and figure out what parts and how to implement the various part recommendations and which

[2:06:44] Trustee Rogers (probable): recommendations. But it seems to have been understood as an interim committee as opposed

[2:06:52] Trustee Rogers (probable): to a final governance committee. But I do think we need to be thoughtful about this and not rush

[2:06:57] Trustee Rogers (probable): into creating something that's not going to work so i don't know how to get that message out so

[2:07:04] Trustee Rogers (probable): that it's that it's um i the right word is not misinterpreted um and and i understood and you

[2:07:13] Trustee Rogers (probable): can get some cooperation about that but that's but that's my only my my only real thought at this

[2:07:18] Trustee Rogers (probable): stage is is uh is that if we can get some uh agreement that we that anything that's coming

[2:07:25] Trustee Rogers (probable): will become an advance. That that would be useful for folk. I'm thinking back to, gosh, December of 2020, I think it was, but I could be wrong, when a number of motions arrived at the Trust Council sort of unannounced, and Trust Council deferred all those.

[2:07:48] Trustee Rogers (probable): And so in the three-month period in between, I managed to draft a motion, if you will, to the contrary, that allowed everybody a chance to think about what they really wanted from these things, et cetera.

[2:08:03] Trustee Rogers (probable): So anyway, that's my only thoughts on that. Thanks. And I'm not sure how to do that, by the way.

[2:08:12] Trustee Luckham: yeah and i just played devil's advocate for a moment something i think about is um i don't

[2:08:20] Trustee Luckham: want to we don't want to be accused of repressing an individual's democratic right to bring a motion

[2:08:24] Trustee Luckham: to a table so there you go uh laura patrick well

[2:08:28] Trustee Patrick: yeah no i think that's it's not necessarily

[2:08:34] Trustee Patrick: democratic right it's only fair to everybody and the public to be aware of what's coming

[2:08:38] Trustee Patrick: and so that we can have the best conversations we can but i think i i guess i'd look to staff

[2:08:43] Trustee Patrick: do they need do they need a motion or do they feel that they've got what they need to consider

[2:08:50] Trustee Patrick: how uh you know an election or choice of committee members could occur if it needs to occur do we

[2:08:59] Trustee Patrick: need a motion um i'm

[2:09:05] Voice 7: not uh your motions are fine um it's the electronic component that's the only

[2:09:13] Voice 7: challenge that we will think through but i'm also wary of over complicating

[2:09:20] Voice 7: what is generally a simple process and um i haven't put my mind to this for one second

[2:09:28] Voice 7: in um as of yet um but certainly we'll do so and i think what do we have two meetings

[2:09:35] Voice 7: before three we have three ec meetings between now and then and i can make a note to that effect um

[2:09:43] Voice 7: to bring forward a process which will not be unlike any other process we've had so um i think

[2:09:50] Voice 7: i think we'll be in good shape but maybe it's good to be explicit around those things and report them

[2:09:55] Voice 7: out um but we have rules and processes associated with that the other consideration you'll have

[2:10:04] Voice 7: is that a terms of reference was sent out for that committee which i expect will be the subject

[2:10:10] Voice 7: of some conversation itself if such a committee occurs and that that was i don't know was that

[2:10:17] Voice 7: received by trust council or by the trustees before so it hasn't been a publicly appropriately

[2:10:24] Voice 7: appropriately received piece of work so what would be the mechanism by which that gets daylighted

[2:10:30] Voice 7: and is part of the conversation because inevitably um it will as part of um you know one should there

[2:10:42] Voice 7: be a governance committee two how will it operate it should have a terms of reference one is being

[2:10:46] Voice 7: proposed already um there's been no staff reporting on any of these things of course

[2:10:53] Voice 7: so um and we're slowly moving away from getting staff reports on some of these matters so that

[2:11:01] Voice 7: over the next couple of weeks will be a consideration or when staff reports are

[2:11:06] Voice 7: appropriate um at what part during which part of the implementation process of the governance review

[2:11:16] Voice 7: in totality so yeah i do mention the terms of references as a companion piece to the

[2:11:23] Voice 7: motion that will get lifted off the table, because if it isn't in the package, it will be

[2:11:27] Voice 7: likely brought forward into the package on the fly.

[2:11:33] Trustee Luckham: Thank you, CAO. In response to the questions embedded in, or maybe not questions, maybe I

[2:11:43] Trustee Luckham: have questions, but in your remarks, is indeed a terms of reference was provided to trustees,

[2:11:51] Trustee Luckham: not received, probably in public formerly, there was some questions at the time that when it was arrived as to whether or not that was a terms of reference for a committee moving forward, as opposed to an interim, this term, committee, establishing the initial framework, which would obviously be being passed off to a new committee in a new term.

[2:12:17] Trustee Luckham: term. And so how that might be debated and endorsed would be interesting. And of course,

[2:12:29] Trustee Luckham: we've never had really great success with trying to create terms of references on the fly. And

[2:12:38] Trustee Luckham: I think it might be helpful to have in our back pocket, because of course, we don't know what's

[2:12:45] Trustee Luckham: going to happen or whether the motion is going to pass at all because council could be uh you know

[2:12:51] Trustee Luckham: could decide that it simply doesn't want to do anything and let the next council decide

[2:12:55] Trustee Luckham: what they want to do about a governance review or committee and that would be interesting in itself

[2:13:01] Trustee Luckham: um certainly there's lots of public pressure to as noted in the in the governance report to

[2:13:08] Trustee Luckham: continue and finish the policy statement work in order to be able to inform that governance uh

[2:13:15] Trustee Luckham: process. So I think we should, you're right, we've got another couple of meetings. It's hard

[2:13:23] Trustee Luckham: to say what's going to happen. In an ideal situation, the committee would have been struck

[2:13:26] Trustee Luckham: and we'd invite the chair to come and talk. So how do you see this unfolding? And we'd create

[2:13:30] Trustee Luckham: some kind of a plan, but we don't have that. And so we're working in a vacuum. So I think we just

[2:13:35] Trustee Luckham: need to have something in our back pocket to be able to help facilitate a conversation around,

[2:13:39] Trustee Luckham: around, as was raised, nominations, speeches from candidates, consideration, election,

[2:13:48] Trustee Luckham: whether it's one at a time, whether it's all at once, whether somebody does a bulk package

[2:13:54] Trustee Luckham: of nominations or it's individual nominations and those are moved and seconded and however

[2:13:59] Trustee Luckham: however that all works and whether it's a,

[2:14:07] Trustee Luckham: and that sort of thing.

[2:14:08] Trustee Luckham: So let's wish ourselves good luck.

[2:14:12] Trustee Luckham: So

[2:14:13] Voice 7: I'll turn, Mr. Chair,

[2:14:14] Voice 7: so I'll turn my mind to the election process

[2:14:16] Voice 7: and refer to any of our bylaws

[2:14:17] Voice 7: around the development of ad hoc committees

[2:14:21] Voice 7: and also any terms of reference discussions

[2:14:24] Voice 7: that would necessarily follow

[2:14:26] Voice 7: so that those aren't sort of blind conversations um and of course the rest of the agenda will be

[2:14:35] Voice 7: robust in that we're 2050 is going to have some reporting back and um you know that's going to

[2:14:44] Voice 7: be a milestone for you know relative to the end of the term where are we at with 2050 what do we

[2:14:50] Voice 7: have from a reporting perspective um as we move forward into through the summer so that's i think

[2:14:57] Voice 7: that will require more time than than this um keep in mind it's a very uh it's a big trust council

[2:15:02] Voice 7: meeting this would this conversation um on the governance committee would have been a small

[2:15:09] Voice 7: portion of the governance discussion at the last one i don't think it's a it's a half a day uh

[2:15:16] you know i'd be surprised it was a half a day worth of conversation but um

[2:15:21] Voice 7: it's uh

[2:15:23] Voice 7: there will be other things on the agenda

[2:15:25] Voice 7: as well.

[2:15:29] Trustee Luckham: Is there anything else? Because maybe

[2:15:32] Trustee Luckham: I'd like to ask a question about the policy

[2:15:34] Trustee Luckham: statement work.

[2:15:37] Trustee Luckham: So it's

[2:15:39] Trustee Luckham: not completely clear

[2:15:41] Trustee Luckham: to me on what to expect for June.

[2:15:43] Trustee Luckham: You said we will get some reporting from

[2:15:46] Trustee Luckham: ISL.

[2:15:47] Trustee Luckham: Obviously TPC is now

[2:15:49] Trustee Luckham: planning to schedule a meeting

[2:15:51] Trustee Luckham: probably post

[2:15:55] Trustee Luckham: council,

[2:15:55] Trustee Luckham: not bringing anything to council with respect

[2:16:00] Trustee Luckham: to the policy statement process.

[2:16:03] Trustee Luckham: And that likely that's going to be a big conversation

[2:16:06] Trustee Luckham: in September's council meeting.

[2:16:08] Trustee Luckham: At least that's what I'm sort of anticipating.

[2:16:11] Trustee Luckham: It'd be useful to know in advance to reflect on it

[2:16:14] Trustee Luckham: if Director Frey has anything to add there

[2:16:18] Trustee Luckham: about what she thinks or indeed CAO,

[2:16:21] Trustee Luckham: what it is that you think.

[2:16:22] Trustee Luckham: Well,

[2:16:24] Voice 7: I defer to Claire first. I think she reported at the last meeting, there was an update on the tentative schedule of works, and I expect that it's determinant or dependent upon how the policy statement engagement process ends, the content, the timing, the amount, and all those things as well.

[2:16:46] Voice 7: So I don't think we can be definitive right here, but Claire can probably bring us as up-to-date as she can be.

[2:16:53] Voice 8: um we do anticipate bringing you the engagement report in june and i'm then seeking direction

[2:16:59] Voice 8: from trust council as to what the next steps are so i think um we couldn't assure tpc of receiving

[2:17:04] Voice 8: the report from isl in time for them to consider it in may um so it will travel directly through

[2:17:10] Voice 8: your agenda to to council and at that time we'll await direction from trust council as to what the

[2:17:16] Voice 8: next steps are tpc has signaled they would like the opportunity to further consider things over

[2:17:22] Voice 8: over the summer, but I think really it'll be

[2:17:24] Voice 8: in trust council's hands as to what the next steps look like.

[2:17:31] Voice 6: I

[2:17:31] Voice 8: would expect you're going to have some,

[2:17:33] Voice 8: need some time for discussion in June.

[2:17:36] Trustee Luckham: Yeah.

[2:17:38] Trustee Luckham: Well, that's good.

[2:17:41] Trustee Luckham: Is there anything else in this section six?

[2:17:46] Trustee Luckham: No, section seven and otherwise I'll go

[2:17:49] Trustee Luckham: to trust council initiated projects.

[2:17:53] Trustee Luckham: Otherwise I'll just go to 7.2.3.1,

[2:17:56] Trustee Luckham: which is the opportunity to revisit the grant application

[2:18:00] Trustee Luckham: from Cliside Publishing.

[2:18:02] Trustee Luckham: There's not much in this agenda package

[2:18:04] Trustee Luckham: other than in the context notes and the previous meeting.

[2:18:08] Trustee Luckham: If I recall correctly here, page 78 of our package.

[2:18:15] Trustee Luckham: I always have trouble with the two screens in the mouse.

[2:18:22] Trustee Luckham: Page 78, all right there.

[2:18:29] Trustee Luckham: So we have a letter from Lee Middleton and nothing from Mr. Brent, I believe.

[2:18:37] Trustee Luckham: So David Mahler, do you want to tell us where we're at here?

[2:18:44] Voice 2: Yes, thank you. So at the last meeting, the executive committee postponed decision

[2:18:51] Voice 2: to today and asked staff to reach out to the two local trustees to see if there's

[2:18:59] Voice 2: any comment. So I did that and the only comment back was the email that's on the agenda from

[2:19:05] Voice 2: Trustee Middleton and I did not hear a response from Trustee Brent. In response to Trustee

[2:19:12] Voice 2: Middleton's question in that email, can the Local Trust Committee contribute funding from their

[2:19:19] Voice 2: account? The answer to that is it cannot because the funding for the Local Trust Committee is

[2:19:26] Voice 2: is for land use planning and we cannot use that for grants.

[2:19:32] Voice 2: That's the reason why our trust council set up

[2:19:35] Voice 2: this separate budget item.

[2:19:37] Voice 2: So as I reported at the last meeting,

[2:19:39] Voice 2: there is $5,000 in the budget.

[2:19:42] Voice 2: I think it's 4,000, I have to confirm that.

[2:19:48] Voice 2: And the ask is up to the maximum.

[2:19:52] Voice 2: So you may approve less than or the full amount

[2:19:55] Voice 2: Mount, that's up to you. It appears to meet the policy. Yeah, so I'll leave it at that.

[2:20:03] Voice 2: I don't have anything to add then. I reported at the last meeting to be on that. Thank you.

[2:20:07] Trustee Luckham: Okay, I see Claire Prater perhaps has some advice for us.

[2:20:11] Voice 8: Just also wanting to let you know, it would appear we also have two additional grant requests that

[2:20:16] Voice 8: have come your way that have not made it to previous agendas. It looks like they were

[2:20:20] Voice 8: received, you know, with my apologies, in January or December that have not been provided. One

[2:20:25] Voice 8: One in the range of $5,000 from, it appears, an Indigenous Learning Society that's partnering

[2:20:31] Voice 8: with a school district, and another from the Howe Sound region for the Marine Reference

[2:20:36] Voice 8: Guide.

[2:20:36] Voice 8: We are currently, I think we're going to have to circle back to those applicants and perhaps

[2:20:41] Voice 8: provide those on your next agenda, just in the middle of doing some review of how those

[2:20:46] Voice 8: didn't make it to agendas.

[2:20:48] Voice 8: But yeah, I just wanted to draw your attention to that.

[2:20:50] Voice 8: The one is for $5,000, and in terms of the Marine Reference Guide ask, I simply have

[2:20:54] Voice 8: just discovered an email chain but within that email chain i can't identify the dollar amount

[2:21:00] Voice 8: of the request so we'll need to go back to the applicant but

[2:21:03] Voice 7: our annual budget at this point is

[2:21:06] Voice 7: that we just passed is five thousand dollars is that it is that correct yes i believe so

[2:21:13] Voice 8: and

[2:21:15] Trustee Luckham: so i might just ask a question of clarity we funded two applications at our last meeting

[2:21:21] Trustee Luckham: that was on march the 23rd so presumably that was in last year's budget and now we're looking

[2:21:26] Trustee Luckham: at this year's budget, which has been now topped back up to $5,000. Is that correct?

[2:21:31] Voice 2: Yeah, if I may, through the chair. The items that were funded in the last meeting

[2:21:38] Voice 2: were sponsorship of applications, which is a separate account. So

[2:21:42] Voice 2: this is a grant for

[2:21:45] Voice 2: education to do with heritage, environment and conservation, I believe.

[2:21:52] Trustee Luckham: Okay. So thank you then for that. So I'm just going to blurt out, you know, I think we need an intake process for this kind of thing and then determine what it is we do with the entire amount of money for the year, especially when we get groups that are asking for all of the money. So move that up to the vice chairs, what we want to do. Dan Rogers, over to you.

[2:22:10] Trustee Rogers (probable): That's entirely correct, sir. We do that now with the Secretariat, thanks to the guidance of

[2:22:17] Trustee Rogers (probable): the Director. They are asked to put their grants in at the end of the fiscal year for the following

[2:22:23] Trustee Rogers (probable): year and so we had all of them on our agenda on Friday and we made decisions on which to fund and

[2:22:29] Trustee Rogers (probable): which not to fund and in what amounts. So it would be good if we're going to get these kind of grant

[2:22:35] Trustee Rogers (probable): applications that we get them we have a time frame in which they are asked for and then we work

[2:22:43] Trustee Rogers (probable): once a year to to fund them or not and frankly now that I know that I thought there was at least

[2:22:48] Trustee Rogers (probable): one other and now I know there's two others I would like to see them all at once before I make

[2:22:54] Trustee Rogers (probable): a decision on what to fund and what not to fund because we're going to I think we need to make

[2:22:59] Trustee Rogers (probable): choices. And I mean, I'm immediately attracted to the one about the Indigenous learning.

[2:23:04] Trustee Rogers (probable): Don't know whether that's what we should fund or not. I am tangentially aware of the one regarding

[2:23:11] Trustee Rogers (probable): the Marine Reference Guide, which is now called the Marine Stewardship Initiative. But I know they

[2:23:18] Trustee Rogers (probable): do fantastic work. So I'd move that we defer consideration of this until, and sorry, defer

[2:23:27] Trustee Rogers (probable): that we defer consideration of this grant request

[2:23:30] Trustee Rogers (probable): and ask staff to bring all grant requests

[2:23:36] Trustee Rogers (probable): together at a future meeting for decision.

[2:23:42] Trustee Luckham: Okay, so I have a seconder there and Trustee Fast

[2:23:46] Trustee Luckham: and Lori, did you catch that motion?

[2:23:50] Voice 1: Yes, that we defer consideration of this grant request

[2:23:54] Voice 1: and ask staff to bring all grant requests together

[2:23:57] Voice 1: at a future meeting for consideration.

[2:24:03] Trustee Luckham: Right, and so I just sort of have a technical question,

[2:24:08] Trustee Luckham: future requests, obviously only those that are in the hopper

[2:24:13] Trustee Luckham: presently would be included in all requests

[2:24:15] Trustee Luckham: because there's no way to anticipate what might come later.

[2:24:20] Trustee Luckham: So I'd say all current would be a request.

[2:24:24] Trustee Luckham: Okay, so that's a friendly amendment by the mover then.

[2:24:30] Trustee Luckham: So, that was moved and seconded. Is there any further discussion? Is there a discussion on deferral? I can never remember what the rules are or anything. If there's nothing, I'll just call for the vote. All those in favor? And none opposed, so that carries.

[2:24:46] Trustee Luckham: So I do want to ask the question here, I guess, and I can adopt it as a personal policy, it doesn't need to be an honest trust policy, but I'm inclined to put a maximum limit on an individual request.

[2:25:00] Trustee Luckham: And I would say that individual request might be a thousand dollars in order to be sure that we fund other things that come forward and or we need to have a process associated with a deadline for submissions.

[2:25:16] Trustee Luckham: And maybe that's halfway through the fiscal term, like in September or something that because we need to be completely clear and transparent to everybody.

[2:25:27] Trustee Luckham: and it wouldn't strike me as fair that first come first serve gets all of the money because of

[2:25:32] Trustee Luckham: course there's pressure for us as on other things to fund them above and beyond the budget that's

[2:25:38] Trustee Luckham: allocated and i don't know if that would apply here and would appreciate any advice from staff

[2:25:43] Trustee Luckham: and i see david marler stand up yeah

[2:25:45] Voice 2: thank you um along that line i think a resolution or a motion

[2:25:50] Voice 2: to ask staff to bring back an amended policy

[2:25:55] Voice 2: that has a deadline process.

[2:25:58] Voice 2: And if you would like to have a maximum amount added in there,

[2:26:02] Voice 2: we can incorporate that as well.

[2:26:04] Voice 2: So that at least gets it onto the work program

[2:26:07] Voice 2: and we can get onto that as soon as possible.

[2:26:11] Trustee Luckham: Great then.

[2:26:13] Trustee Luckham: So I'll move unless somebody else wants to,

[2:26:16] Trustee Luckham: that the executive committee request staff

[2:26:19] Trustee Luckham: to bring back some policy regarding grant applications.

[2:26:31] Trustee Luckham: Both, and I'm just trying to remember now,

[2:26:33] Trustee Luckham: is this actually the new,

[2:26:34] Trustee Luckham: this isn't the new thing that we have.

[2:26:36] Trustee Luckham: This is the current funding we have in place,

[2:26:41] Trustee Luckham: grants and aid policy.

[2:26:43] Trustee Luckham: Yeah, so funding.

[2:26:47] Voice 2: It's an amendment to the grants and aid policy.

[2:26:50] Voice 2: Right.

[2:26:51] Trustee Luckham: So bring back an amendment to the grants and aid policy with indications about an intake period and a maximum allowable amount and consideration should be given for the granting, new granting ability with respect to education and the environment that was recently provided by the provincial government.

[2:27:18] Trustee Luckham: I think we should hit all these things at once.

[2:27:21] Trustee Luckham: So Laurie, if you've got that,

[2:27:23] Trustee Luckham: you might want to put it on the screen

[2:27:24] Trustee Luckham: so that vice-chairs know what

[2:27:26] Trustee Luckham: I'm talking about.

[2:27:28] Voice 1: Let me see.

[2:27:34] Trustee Luckham: And of course I could always make it two motions,

[2:27:36] Trustee Luckham: but it seems to me it's just administrative.

[2:27:40] I

[2:27:44] Voice 6: don't think I have captured this exactly.

[2:27:54] Voice 5: And then, so just put at the end there,

[2:27:56] Voice 5: and applicability to

[2:27:57] Trustee Luckham: future grant programs.

[2:28:02] Trustee Patrick: Mr. Chair, I was going to say,

[2:28:03] Trustee Patrick: i i think that before because this hasn't been seconded yet that this should be two motions

[2:28:08] Trustee Patrick: because it is

[2:28:08] Trustee Luckham: two pieces of work i

[2:28:10] Trustee Patrick: think for the follow-up action lists and so forth i think it

[2:28:13] Trustee Patrick: would be more appropriate i

[2:28:15] Trustee Luckham: think you're right yeah so laurie can you just drop that last bit

[2:28:20] Trustee Luckham: that you added there this

[2:28:23] Voice 6: uh

[2:28:24] Trustee Luckham: indication about intake period and a maximum amount period yeah

[2:28:31] Trustee Luckham: and it's also in this section of the agenda so that'd be fine so i'm happy to move that if that

[2:28:37] Trustee Luckham: That seems okay to everybody.

[2:28:38] Trustee Luckham: David Mahler, do you have your hand up still?

[2:28:41] Voice 2: No, I forgot to take it down, thank you.

[2:28:44] Trustee Luckham: Do I have a seconder?

[2:28:46] Trustee Luckham: Mr. Wilm fast, thank you.

[2:28:48] Trustee Luckham: Any discussion?

[2:28:49] Trustee Luckham: Dan Rogers.

[2:28:51] Trustee Rogers (probable): I don't mind getting reporting on this.

[2:28:54] Trustee Rogers (probable): I will tell you in advance,

[2:28:55] Trustee Rogers (probable): I'm not sure I'm going to support any policy

[2:28:57] Trustee Rogers (probable): that puts a maximum amount on it

[2:29:00] Trustee Rogers (probable): because if we have a single intake,

[2:29:02] Trustee Rogers (probable): we can make our own choices.

[2:29:04] Trustee Rogers (probable): And if we only have one application,

[2:29:07] Trustee Rogers (probable): we should give it all to, you know, and we want to,

[2:29:09] Trustee Rogers (probable): we should have the flexibility to give it all

[2:29:11] Trustee Rogers (probable): to the one application.

[2:29:12] Trustee Rogers (probable): So, but that's fine.

[2:29:14] Trustee Rogers (probable): We can get reporting on it,

[2:29:16] Trustee Rogers (probable): but I'm just telling you in advance,

[2:29:17] Trustee Rogers (probable): I'm not sure I understand the necessity

[2:29:19] Trustee Rogers (probable): for a maximum amount.

[2:29:22] Trustee Luckham: That's a very good point and would absolutely be contingent

[2:29:29] Trustee Luckham: on whether or not there was an intake period or not.

[2:29:31] Trustee Luckham: So I would be definitely interested in that conversation.

[2:29:35] Trustee Luckham: so trustee fast yeah

[2:29:38] Trustee Fast: same comment about the maximum amount i'm leery about that

[2:29:41] Trustee Fast: because you can have uh some of the other aspects of or the criteria in the application are things

[2:29:50] Trustee Fast: like does it support the island's trust mandate and you know some of these other things may uh

[2:29:56] Trustee Fast: really indicate um uh

[2:29:59] Trustee Fast: Uh,

[2:30:00] Trustee Fast: application that we really do want that's important above and beyond um so i'm with

[2:30:05] Trustee Fast: trustee rogers on that and i also wonder if um when staff are looking at the grants and aid policy

[2:30:12] Trustee Fast: they can uh think about asking applicants whether they're a business or a charity or some of those

[2:30:18] Trustee Fast: other questions that we uh asked at the previous meeting so but i'm fine with the motion uh the

[2:30:27] Trustee Fast: the way it is, and we can discuss this at the next meeting

[2:30:31] Trustee Fast: when it comes back.

[2:30:34] Trustee Luckham: Yeah, and you know, without belaboring it would strike me

[2:30:39] Trustee Luckham: based upon your comments there about an application process

[2:30:41] Trustee Luckham: that is more than just somebody writing a letter says,

[2:30:46] Trustee Luckham: give me

[2:30:47] Trustee Luckham: X amount of money to do something.

[2:30:48] Trustee Luckham: It would need to be some criteria,

[2:30:52] Trustee Luckham: but I'm gonna just leave that motion.

[2:30:53] Trustee Luckham: I think leaving the motion as it is, is adequate,

[2:30:56] Trustee Luckham: and then we'll have that conversation

[2:30:57] Trustee Luckham: when it comes back to us.

[2:30:59] Trustee Luckham: Is that all right with everybody?

[2:31:01] Trustee Luckham: Yeah, okay, so all those in favor?

[2:31:03] Trustee Luckham: And I'll get you to lower your digital hand

[2:31:05] Trustee Luckham: after Sue Ellen.

[2:31:07] Trustee Luckham: So that carries.

[2:31:12] Trustee Luckham: So then in this section, local planning services,

[2:31:16] Trustee Luckham: does somebody else wanna make an effort

[2:31:18] Trustee Luckham: at making a motion with respect to the,

[2:31:20] Trustee Luckham: although we don't have any budget allocated this year,

[2:31:23] Trustee Luckham: about a process for this new education,

[2:31:28] Trustee Luckham: and environmental and education granting opportunity

[2:31:32] Trustee Luckham: that we have.

[2:31:33] Trustee Luckham: Trustee Fass?

[2:31:35] Trustee Fast: Yeah, I took some notes when Premier Horgan was speaking

[2:31:40] Trustee Fast: on April, back on April the 1st,

[2:31:43] Trustee Fast: and I would like to move that executive committee

[2:31:46] Trustee Fast: direct staff to develop policy

[2:31:52] Trustee Fast: regarding the new grant opportunities

[2:31:58] Trustee Fast: opportunities as they become available.

[2:32:03] Trustee Luckham: Do I have a seconder for that?

[2:32:07] Trustee Fast: I'm sorry, it's so vague. I

[2:32:08] Trustee Fast: don't know what they're called, these new grants. They haven't really been announced yet, but he

[2:32:15] Trustee Fast: suggested...

[2:32:15] Trustee Luckham: Well, it has been announced, and it's specific, I think, to the Island Trust,

[2:32:21] Trustee Luckham: which is, and David, you can help us here, is education and environmental stewardship or

[2:32:27] Trustee Luckham: something.

[2:32:28] Voice 2: Yeah, I believe that's what it is. I don't have that in front of me right now.

[2:32:31] Voice 2: so i think maybe just uh keep it generic because we know what you're talking about

[2:32:35] Voice 2: and you can report back with a specific yeah

[2:32:39] Trustee Luckham: okay so i think that's uh terrific dan rogers

[2:32:42] Trustee Luckham: are you seconding it are you well

[2:32:44] Trustee Rogers (probable): i will although i have a question as well because i think she's

[2:32:46] Trustee Rogers (probable): talking about something else i think

[2:32:48] Trustee Luckham: i think so

[2:32:49] Trustee Rogers (probable): uh

[2:32:50] Trustee Luckham: well i i i do believe you are right um because

[2:32:54] Trustee Luckham: i heard that as well um but we're not sure how that's going to apply but this motion that's on

[2:33:00] Trustee Luckham: on the table would be sufficient to address both, I think.

[2:33:04] Trustee Luckham: That's what David Marlowe is saying anyway.

[2:33:06] Voice 7: No, if I may.

[2:33:08] Voice 7: Yeah.

[2:33:09] Voice 7: I think this is addressing the ability of trust council

[2:33:12] Voice 7: under its act to provide grants

[2:33:15] Voice 7: in under their own discretion in a way they haven't,

[2:33:18] Voice 7: not withstanding the source of those funds.

[2:33:21] Trustee Luckham: Correct.

[2:33:22] Trustee Luckham: And I

[2:33:22] Voice 7: think trustees fast is talking about

[2:33:24] Voice 7: a separate provincial grant program.

[2:33:26] Voice 7: So it wouldn't satisfy both.

[2:33:29] Voice 7: this was the um our new internal ability to provide grants where we couldn't before correct

[2:33:39] Trustee Luckham: yeah but obviously we don't control a provincial process for providing grants unless there's a

[2:33:44] Trustee Luckham: referral mechanism of some kind true i'll

[2:33:50] Trustee Fast: be happy to modify this to say something like that

[2:33:53] Trustee Fast: that executive committee directs staff to develop policy

[2:33:57] Trustee Fast: regarding grants for activities that increase, oh gosh,

[2:34:07] Trustee Fast: I'm sorry, I don't have the words in front of me here.

[2:34:09] Trustee Fast: Yeah,

[2:34:09] Trustee Luckham: and I was intending to be much more specific

[2:34:13] Trustee Luckham: and deal with the item that's on our table,

[2:34:16] Trustee Luckham: which is the new policy,

[2:34:17] Trustee Luckham: which is the new ability we were given.

[2:34:20] Trustee Luckham: And David Marlin, do you have a name

[2:34:22] Trustee Luckham: for that particular new ability?

[2:34:23] Trustee Luckham: I

[2:34:25] Voice 2: don't sorry well how

[2:34:33] Trustee Luckham: about we defer this until later in the meeting and we can determine

[2:34:38] Trustee Luckham: the actual name of the mechanism and Claire

[2:34:41] Voice 8: has joined us oh Claire can you

[2:34:44] Trustee Luckham: help us yes I've just

[2:34:45] Voice 8: pulled up the islets trust act thank you

[2:34:48] Voice 8: um um support and give financial assistance to others

[2:34:55] Voice 8: to gain knowledge about the unique amenities environment of the trust area and increase

[2:35:01] Voice 8: public awareness, understanding, and appreciation

[2:35:03] Voice 8: of unique communities and environment.

[2:35:05] Voice 8: I can put that.

[2:35:06] Voice 7: All you have to tell us is what section that is, Claire.

[2:35:09] Voice 8: Oh, so it's section H1, three.

[2:35:13] Voice 8: H1,

[2:35:13] Voice 7: three, Claire.

[2:35:15] Voice 7: I mean, Laurie.

[2:35:16] Voice 8: Oh, so section eight, two, H1, three and four.

[2:35:21] Voice 8: And

[2:35:25] Voice 7: we can tie that up.

[2:35:26] Voice 7: So that is the amendments to the act

[2:35:28] Voice 7: and there's your specifics.

[2:35:30] Voice 7: So I think you could tie it up right now, Mr. Chair

[2:35:33] Voice 7: and not address it later in the meeting

[2:35:36] Voice 7: because you've got that reference.

[2:35:39] Trustee Luckham: That's beautiful, CAO Hudson-Poe.

[2:35:42] Trustee Luckham: Thank you very much for that.

[2:35:43] Trustee Fast: Thanks, David.

[2:35:44] Trustee Fast: Then we

[2:35:44] Trustee Luckham: can just put a

[2:35:45] Trustee Fast: period at the end of that.

[2:35:46] Trustee Luckham: Yeah, and Claire for jumping in.

[2:35:49] Trustee Luckham: Yeah, we can just put a period at the end of that

[2:35:51] Trustee Luckham: and delete those last half a dozen words there.

[2:35:54] Voice 6: Yeah, that's correct.

[2:35:56] Voice 6: Yeah.

[2:35:57] Trustee Luckham: All right, then.

[2:35:58] Trustee Luckham: Thanks, everybody, for the help and supporting this.

[2:36:01] Trustee Luckham: I think it's important to be prepared.

[2:36:02] Trustee Luckham: um so now uh dan are you going to second that yes and is there any discussion no okay all those in

[2:36:11] Trustee Luckham: favor thanks everybody that carries unanimously okay uh where are we at now for time here we're

[2:36:20] Trustee Luckham: 11 38 so let's keep uh soldiering on until noon if that's all right and i'm going to go through

[2:36:28] Trustee Luckham: the new business section here executive committee uh trust area services local trust committee

[2:36:34] Trustee Luckham: committee chairs reports on local advocacy topics do you folks have anything you'd like to report on

[2:36:41] Trustee Luckham: uh laura patrick um

[2:36:44] Trustee Patrick: i was supposed to uh yesterday but due to thunderstorms snow and high wind it was

[2:36:49] Trustee Patrick: delayed uh to join the parks canada uh boat trip for uh burweed removal and that's been

[2:36:58] Trustee Patrick: and postponed to later in the month.

[2:37:00] Trustee Patrick: So I'm looking forward to that.

[2:37:04] Trustee Luckham: That sounds great.

[2:37:05] Trustee Luckham: Okay.

[2:37:06] Trustee Luckham: Anything else from anybody?

[2:37:10] Trustee Luckham: No, nothing here.

[2:37:13] Trustee Luckham: So gonna move along.

[2:37:17] Trustee Luckham: Where am I?

[2:37:17] Trustee Luckham: Resident report closed meeting.

[2:37:19] Trustee Luckham: Nothing there.

[2:37:20] Trustee Luckham: We do have a closed meeting later on the agenda, yep.

[2:37:23] Trustee Luckham: So we're gonna come into correspondence now.

[2:37:27] Trustee Luckham: now. And there's quite a number of interesting ones here. So we've got a letter from Merz

[2:37:35] Trustee Luckham: regarding the drafting policy statement email dated April 6. Is there any direction from

[2:37:41] Trustee Luckham: anybody with respect to this other than to forward to the 2050? They may have already

[2:37:49] Trustee Luckham: received it. So I'm not seeing anything. Can I then by general consent, just suggest that

[2:37:55] Trustee Luckham: that this be advanced to the Islands 2050 process at 10.1.

[2:38:00] Trustee Luckham: 10.2 is Trustee Johnson regarding the local trust committee

[2:38:04] Trustee Luckham: on governance review notice of meeting.

[2:38:07] Trustee Luckham: I want to thank Trustee Johnson for chiming in there,

[2:38:10] Trustee Luckham: but perhaps we'll just receive that for information

[2:38:12] Trustee Luckham: at this time until the select committee has decided

[2:38:17] Trustee Luckham: whether or not they need to have another meeting

[2:38:19] Trustee Luckham: to receive the report,

[2:38:21] Trustee Luckham: which has now been received by council.

[2:38:24] Trustee Luckham: Is there anything further on that?

[2:38:25] Trustee Luckham: Just received for information?

[2:38:28] Trustee Luckham: Okay, thank you.

[2:38:30] Trustee Luckham: Gulf Line Alliance regarding the governance review letter

[2:38:34] Trustee Luckham: dated March 29th.

[2:38:36] Trustee Luckham: Certainly grateful for them chiming in on this

[2:38:39] Trustee Luckham: and expressing their concerns.

[2:38:41] Trustee Luckham: Is there any action other than receiving

[2:38:44] Trustee Luckham: for information at this time,

[2:38:45] Trustee Luckham: pending select committee and council's work on this?

[2:38:50] Trustee Luckham: And perhaps that could even be forwarded to council

[2:38:53] Trustee Luckham: if it hasn't already been done so,

[2:38:55] Trustee Luckham: but what would your pleasure be vice-chairs?

[2:39:01] Trustee Luckham: So I'm going to receive it for information then.

[2:39:03] Trustee Luckham: The next one is 10.4 Harris citizen requests

[2:39:07] Trustee Luckham: that the house just not be given tree cutting bylaw.

[2:39:12] Trustee Luckham: So that's good information.

[2:39:14] Trustee Luckham: I thank Mr. Harris for writing.

[2:39:19] Trustee Luckham: And maybe there should be a file that this goes into

[2:39:22] Trustee Luckham: to with respect to that discussion that's going on,

[2:39:28] Trustee Luckham: any recommendations from vice chairs or staff,

[2:39:31] Trustee Luckham: otherwise we'll just receive it for information.

[2:39:33] Trustee Luckham: Dan Rogers.

[2:39:38] Trustee Rogers (probable): So this went, this did go to all trustees.

[2:39:41] Voice 5: Okay.

[2:39:43] Trustee Rogers (probable): The one from Mr. Harris, sorry,

[2:39:45] Trustee Rogers (probable): I'm a little bit behind you.

[2:39:47] Trustee Rogers (probable): The one from the GALA, Gulf Islands Alliance,

[2:39:51] Trustee Rogers (probable): uh i i think it should um end up on the trust council correspondence in june i don't think it

[2:40:03] Trustee Rogers (probable): needs to be forwarded to trustees but i think it should end up on as because it is effectively

[2:40:09] Trustee Rogers (probable): as i read it uh correspondence to trust council um all

[2:40:16] Trustee Luckham: right i agree i

[2:40:18] Trustee Fast: agree so

[2:40:19] Trustee Luckham: let's by let's

[2:40:20] Trustee Luckham: by general consent have the letter at 10.3

[2:40:24] Trustee Luckham: included in trust council correspondence.

[2:40:27] Trustee Luckham: Laurie, you got that?

[2:40:28] Trustee Rogers (probable): Yes.

[2:40:30] Trustee Luckham: And then now, so 10.4, Dan, is that what you want?

[2:40:33] Trustee Rogers (probable): I think it's gone to trustees.

[2:40:34] Trustee Rogers (probable): So I think it can be taken in like all things

[2:40:39] Trustee Rogers (probable): that go to all trustees.

[2:40:40] Trustee Rogers (probable): So you

[2:40:41] Trustee Luckham: don't need to include it.

[2:40:42] Trustee Luckham: So we'll receive it for information and thank the writer.

[2:40:46] Trustee Luckham: The next item is from Michael Dunn,

[2:40:49] Trustee Luckham: trust area conservancy's joint statement um and perhaps that's one that needs to go to council

[2:40:55] Trustee Luckham: if it hasn't already yeah yes

[2:40:58] Trustee Fast: i would like to uh send that out to all trustees by email

[2:41:02] Trustee Fast: in the um uh somewhere in there he asked uh anyway we have had further correspondence with

[2:41:10] Trustee Fast: him he's been surprised that uh that it hasn't gone to all trustees so i think we should just

[2:41:16] Trustee Fast: uh send it out to all trustees okay

[2:41:19] Trustee Luckham: so uh then it is on the website so we'll just maybe send out

[2:41:23] Trustee Luckham: that link and so by general consent uh laura if you don't mind to send that to all trustees

[2:41:31] Trustee Luckham: okay so that the next one here um from uh silva regarding a delegation to denman

[2:41:40] Trustee Luckham: uh the the letter which has been you know quite honestly is a very interesting read um

[2:41:46] Trustee Luckham: Very well researched, a lot of time and energy went into creating that, does not just address

[2:41:53] Trustee Luckham: Denman Island's LTC requirements regarding housing, but speaks specifically to this body's,

[2:42:00] Trustee Luckham: by Trust Council's responsibility to that, and do wonder what to do with it.

[2:42:13] Trustee Luckham: and so i see a couple hands up here so trustee patrick and trustee fast um

[2:42:19] Trustee Patrick: well i i this is

[2:42:21] Trustee Patrick: somewhat relevant uh to the conversation for the regional planning committee that is still

[2:42:26] Trustee Patrick: has not decided what to do with the trustee colburn and myself's motion and in that motion

[2:42:31] Trustee Patrick: we do do recognize um housing as a basic human right so uh it could potentially be forwarded to

[2:42:40] Trustee Patrick: to the regional planning committee for their next meeting.

[2:42:46] Trustee Luckham: That's a good idea.

[2:42:47] Trustee Luckham: Trustee Fast.

[2:42:48] Trustee Fast: Yeah, that sounds good to me.

[2:42:50] Trustee Fast: There's a ton of work that's gone into here.

[2:42:52] Trustee Fast: It's very interesting.

[2:42:54] Trustee Fast: I just, we received this as a delegation

[2:42:57] Trustee Fast: at our recent Denman meeting

[2:43:00] Trustee Fast: and she addresses her letter right up at the top of page 90

[2:43:05] Trustee Fast: to Islands Trust Executive.

[2:43:08] Trustee Fast: So I wanted to make sure it was at least on this agenda

[2:43:10] Trustee Fast: so that we can consider who we wanted to forward it to.

[2:43:15] Voice 5: So I support

[2:43:16] Trustee Fast: Trustee Patrick's idea.

[2:43:20] Trustee Luckham: All right, so then by general consent, Ben,

[2:43:22] Trustee Luckham: let's forward the letter from Silva at 10.6

[2:43:26] Trustee Luckham: to Regional Planning Committee for consideration

[2:43:30] Trustee Luckham: on its work in the housing area.

[2:43:33] Trustee Luckham: I really want to thank the writer for this correspondence.

[2:43:40] Trustee Luckham: I found I didn't get to all the appendices certainly found it compelling argument Dan Rogers

[2:43:52] Voice 5: how

[2:43:54] Trustee Rogers (probable): that the existence of housing policies in the in the trust policy statement remains an issue

[2:44:02] Trustee Rogers (probable): amongst a number of some trustees and this is a I just think it should be sent to 2050 as well

[2:44:11] Trustee Rogers (probable): um i mean i i'm i'm not inclined to sort of have it forwarded to all trustees because they'll

[2:44:19] Trustee Rogers (probable): because we occasionally we had a scenario a lot at the trust policy committee why we forwarded

[2:44:26] Trustee Rogers (probable): tony law's letter to them and the the concern was expressed we were trying to send a message

[2:44:32] Trustee Rogers (probable): like picking a particular letter to send to them so i i don't know if i want to because it advocates

[2:44:37] Trustee Rogers (probable): case in particular but i do think it should go to the 2050 portal as well i

[2:44:42] Trustee Luckham: agree with you and i see

[2:44:43] Trustee Luckham: there's thumbs up all around the room so thank you for that so then then also uh laurie let's

[2:44:48] Trustee Luckham: forward the letter at 10.6 from the silva to uh the islands 2050 um campaign we'll call it

[2:45:01] Trustee Luckham: okay so that's good um so thank you very much everybody so that actually gets us through

[2:45:08] Trustee Luckham: through correspondence. Fantastic. So we have before us our current work program. It's been

[2:45:16] Trustee Luckham: reviewed and amended as much as possible in the intervening period. So it's there. And so unless

[2:45:21] Trustee Luckham: there's any changes to that at this time or questions about it, then we'll just receive

[2:45:27] Trustee Luckham: that for information. Okay. That's great. So our next meeting then will be May the 4th, electronic

[2:45:34] Trustee Luckham: electronic at 9am. And now we have the opportunity to go in camera, I would suggest we break for

[2:45:41] Trustee Luckham: lunch, and come back at 1230 and go into the in camera. And then there's also the potential

[2:45:49] Trustee Luckham: that are restricted in camera. And I'm not sure the timing for that for everyone. But I would

[2:45:54] Trustee Luckham: presume that we would just roll into that and then conclude the meeting of fairly early on this

[2:46:01] Trustee Luckham: afternoon dan you said something um

[2:46:04] Trustee Rogers (probable): well i was going to propose we mo we make the motion to go

[2:46:08] Trustee Rogers (probable): in camera um oh sure

[2:46:10] Trustee Rogers (probable): so that the meeting is actually the public meeting is concluded and

[2:46:15] Voice 1: we don't

[2:46:15] Trustee Rogers (probable): have to come back so i would move that the meeting be closed to the public subject to

[2:46:19] Trustee Rogers (probable): sections 91 cg and uh i of the community charter in order to consider as matters relate to employee

[2:46:26] Trustee Rogers (probable): employee relations litigation affecting the Allen's Trust and receipt of advice

[2:46:29] Trustee Rogers (probable): that is subject to solicitor-client privilege and that staff attend the meeting.

[2:46:38] Trustee Luckham: Sounds pretty good. So moved. Seconded Mr. Allen-Faust. Thank you. All those in favor?

[2:46:45] Trustee Luckham: That carries. So I'll just formally, well, actually, you know, what I'll just do is let

[2:46:52] Trustee Luckham: But Laurie, stop the recording, stop the streaming.

[2:46:57] Trustee Luckham: Let's go for recess and we'll come back and we'll adopt the agenda and move into the in-camera.

[2:47:02] Trustee Luckham: Is that okay with everybody?

[2:47:03] Trustee Rogers (probable): It's fine as soon as streaming.

[2:47:05] Trustee Rogers (probable): I just wonder about, I see that manager Dingman is here and has been.

[2:47:11] Trustee Rogers (probable): We can go

[2:47:12] Trustee Luckham: down the hall and get to him.

[2:47:15] Trustee Luckham: So he can come in anytime?

[2:47:17] Voice 7: Yes, he's available for the day and he's in the office.

[2:47:21] Voice 7: Oh, okay.

[2:47:22] Voice 7: Thank you.

[2:47:23] Trustee Luckham: Okay, great.

[2:47:24] Trustee Luckham: So we'll see you all back here.

[2:47:27] Trustee Luckham: So I say 1230, that gives us 40 minutes,

[2:47:30] Trustee Luckham: the round number.

[2:47:31] Trustee Luckham: All right.

[2:47:32] Trustee Luckham: Okay, so see you all back here at 1230.

[2:47:35] Trustee Luckham: Thanks, Lauren.

[2:47:37] Trustee Rogers (probable): You're still recording, Lauren, just so you know.

[2:47:40] Trustee Rogers (probable): I

[2:47:41] Voice 5: should get it figured

[2:47:41] Trustee Rogers (probable): out, I'm sure.

Executive Committee Meeting Minutes  Page 1 of 7 
April 13, 2022 ADOPTED 
 
Executive Committee 
Minutes of Regular Meeting 
 
Date: 
Location: 
April 13, 2022 
Islands Trust Victoria Boardroom 
200-1627 Fort Street, Victoria, BC 
 
Members Present: Peter Luckham, Chair, Thetis Island Trustee  
 Dan Rogers, Vice-Chair, Gambier/Keats Island Trustee  
 Laura Patrick, Vice-Chair, Salt Spring Island Trustee  
 Sue Ellen Fast, Vice-Chair, Bowen Island Municipal Trustee 
  
Staff Present: Russ Hotsenpiller, Chief Administrative Officer (CAO) Boardroom 
 David Marlor, Director, Local Planning Services (DLPS)  
 Warren Dingman, Bylaw Compliance & Enforcement Manager  
 Clare Frater, Director, Trust Area Services 
 Lori Foster, Executive Coordinator/Recorder Boardroom 
  
Others Present: No members of the public attended the webinar 
 
The meeting was held electronically, livestreamed and public could attend in-person in Victoria or 
electronically. 
 
1. CALL TO ORDER 
 
Chair Luckham called the meeting to order at 9:03 a.m. and humbly stated gratitude to live and 
work on Coast Salish First Nations traditional and treaty territory then introduced elected 
officials and staff. 
 
2. APPROVAL OF AGENDA 
 
2.1 Introduction of New Items  
 
Item 5.4., Gabriola Island Local Trust Committee Bylaw No. 311 was circulated as a late 
item and that typographical errors in the draft bylaw at 2.1 had been fixed. 
 
2.2 Approval of Agenda 
 
By general consent, the agenda was approved as amended. 
 
2.2.1 Agenda Context Notes 
 
For information. 
 
3. ADOPTION OF MINUTES 

 
 
Executive Committee Meeting Minutes  Page 2 of 7 
April 13, 2022 ADOPTED 
 
3.1 March 23, 2022 draft minutes 
 
Item 8.1.1.1 of the March 23 minutes, add “and next steps.” to end of second 
paragraph. 
 
By general consent, the March 23, 2022, minutes were adopted as amended. 
 
4. FOLLOW UP ACTION LIST AND UPDATES 
 
4.1 Follow Up Action List/Director/CAO Updates 
 
Chief Administrative Officer (CAO) Hotsenpiller and directors reviewed their FUAL list 
items as presented and gave verbal updates on emerging issues. 
 
Discussion followed on: 
 Meeting with ministry staff update on FUAL #2 Forestry protection, 
 K’ómoks First Nation request for Guardian Watchman Program, 
 Staffing updates with the departure of Regional Planning Manager Cermak and 
Senior Intergovernmental Policy Advisor Wilcox, 
 Recent in-person engagement on islands for Phase 3 Policy Statement public 
engagement, 
 Governance Report next steps for consideration at June Trust Council. 
 
DLPS Marlor spoke to FUAL item #1, Policy Updates, on hold during transition from 
Director of Local Planning Services to Legislative Services Manager and items 2 and 3 will 
be pushed to May dates.   
 
4.2 Local Trust Committee Chair Updates 
 
Local Trust Committee (LTC) chairs gave verbal updates on recently attended LTC 
meetings, applications in progress and projects status.   
 
Discussion followed on: 
 Highlights from the recently held Association of Vancouver Island Coastal 
Communities (AVICC) conference attended by Chair Luckham and Vice-Chairs 
Patrick and Fast, 
 Southern Gulf Islands Forum update hosted by Member of the Legislative 
Assembly (MLA) Olsen, 
 Trust Programs Committee approving secretariat services funding requests. 
 
The meeting recessed for a break at 10:41 a.m. and reconvened at 10:47 a.m. 
 
4.3 Islands Trust Conservancy Liaison Update – None 
 
5. BYLAWS FOR APPROVAL CONSIDERATION 
 

 
 
Executive Committee Meeting Minutes  Page 3 of 7 
April 13, 2022 ADOPTED 
5.1 Denman Island Local Trust Committee Bylaw No. 240 (administrative) 
 
DLPS Marlor introduced the request for decision, a bylaw to define procedures for 
submitting applications for siting and use permits. 
  
EC-2022-050 
It was Moved and Seconded, 
THAT the Islands Trust Executive Committee approve Denman Island Local Trust 
Committee Bylaw No. 240, cited as "Denman Island Local Trust Committee Siting and 
Use Permit Bylaw No. 240, 2021" in accordance with Section 27 of the Islands Trust Act. 
 
CARRIED 
 
5.2 Gambier Island Local Trust Committee Bylaw No. 156 (administrative) 
 
DLPS Marlor introduced the request for decision (RFD). 
 
Vice-Chair Fast provided background and summary of the fees bylaw. 
 
EC-2022-051 
It was Moved and Seconded, 
THAT the Islands Trust Executive Committee approve Gambier Island Local Trust 
Committee Bylaw No. 156, cited as "Gambier Island Local Trust Committee Fees Bylaw, 
2022”, in accordance with Section 27 of the Islands Trust Act. 
CARRIED 
 
5.3 Salt Spring Island Local Trust Committee Bylaw No. 525 (LUB amendment) 
 
DLPS Marlor introduced the request for decision (RFD), a site specific land use bylaw 
(LUB) amendment to permit an oversized boathouse and establish a setback from the 
natural boundary of the sea.  
 
EC-2022-052 
It was Moved and Seconded, 
THAT the Islands Trust Executive Committee approve Salt Spring Island Local Trust 
Committee Bylaw No. 525, cited as “Salt Spring Island Land Use Bylaw No. 355, 1999, 
Amendment No. 2, 2021” in accordance with Section 27 of the Islands Trust Act. 
 
CARRIED 
 
5.4 Gabriola Island Local Trust Committee Bylaw No. 311 (administrative) 
 
Vice-Chair Rogers spoke to the request for decision. 
 
 
 
 

 
 
Executive Committee Meeting Minutes  Page 4 of 7 
April 13, 2022 ADOPTED 
EC-2022-053 
It was Moved and Seconded, 
THAT the Islands Trust Executive Committee approve Gabriola Island Local Trust 
Committee Bylaw No. 311, cited as "Gabriola Island Local Trust Committee Fees Bylaw, 
2022”, in accordance with Section 27 of the Islands Trust Act.  
CARRIED 
 
6. TRUST COUNCIL MEETING PREPARATION 
  
Executive Committee discussed June Trust Council meeting preparation with regards to 
 Addressing postponed Trust Council motion TC-2022-001,  
 Running a possible election electronically for an “ad hoc” committee to review the 
Governance report received at March Trust Council, 
 Communicating to and requesting trustees present requests for decision (RFDs) prior to 
the meeting, 
 Presentation of the Policy Statement Phase 3 engagement report. 
 
6.1 Executive - None 
6.2 Local Planning Services - None 
6.3 Administrative Services - None 
6.4 Trust Area Services - None 
7. EXECUTIVE COMMITTEE PROJECTS - None 
7.1 Trust Council Initiated - None 
7.1.1 Executive - None 
7.1.2 Trust Area Services - None 
7.1.3 Local Planning Services - None 
7.1.4 Administrative Services - None 
7.2 Executive Committee Initiated - None 
7.2.1 Executive - None 
7.2.2 Trust Area Services - None 
 
7.2.3 Local Planning Services 
 
7.2.3.1 Grant Application Cliffside Publishing - Saturna Trustee Middleton 
response email dated March 23, 2022 
 
Executive Committee discussed the grant application and intake 
process.   
 
EC-2022-054 
It was Moved and Seconded, 
That Executive Committee defer consideration of this grant request 
(Cliffside Publishing) and ask staff to bring all current grant requests 
together at a future meeting for consideration. 
CARRIED 
 
 

 
 
Executive Committee Meeting Minutes  Page 5 of 7 
April 13, 2022 ADOPTED 
EC-2022-055 
It was Moved and Seconded, 
That Executive Committee request staff bring back an amendment to 
the History, Heritage and Conservation Grants-in-Aid Policy 2.1.14 
regarding grant applications with indications about an intake period and 
maximum amount. 
CARRIED 
 
EC-2022-056 
It was Moved and Seconded, 
That Executive Committee direct staff to develop policy regarding s. 8 
(2) (h.1) (iii) and (iv) of the Islands Trust Act. 
CARRIED 
 
7.2.4 Administrative Services – None 
 
8. NEW BUSINESS 
 
8.1 Executive/Trust Council - None 
 
8.2 Trust Area Services 
 
8.2.1 LTC Chairs Report on Local Advocacy Topics 
 
Vice-Chair Patrick could not join the boat excursion with Parks Canada regarding 
the carpet burweed removal project due to weather. 
 
8.3 Local Planning Services - None 
8.4 Administrative Services - None 
 
9. RISE AND REPORT DECISIONS FROM PREVIOUSLY CLOSED MEETING - None 
 
10. CORRESPONDENCE (for information unless raised for action) 
 
10.1 P. Mertz re: Draft New Policy Statement email dated April 6, 2022 
 
Item 10.1 was forwarded to Islands 2050 and posted to public correspondence on the 
website. 
 
Received for information. 
 
10.2 Trustee Johnston re: Select Committee on Governance review notice of meeting email 
dated April 3, 2022 
 
Received for information. 
10.3 Gulf Islands Alliance re: Governance Review letter dated March 29, 2022 
 

 
 
Executive Committee Meeting Minutes  Page 6 of 7 
April 13, 2022 ADOPTED 
By general consent, Executive Committee requests item 10.3 be added to June Trust 
Council correspondence. 
 
Received for information.    
 
10.4 J. Harris re: Citizen request that Islands Trust NOT be given Tree Bylaw Authority cc'd 
to Trustees email dated March 23, 2022 
 
Received for information.   
 
10.5 M. Dunn re: Trust Area Conservancies Joint Statement on the Draft Islands Trust Policy 
dated March 1, 2022  
 
This correspondence was posted to the Islands 2050 webpage.  
 
By general consent, send to all trustees via email. 
 
10.6 R. da Silva re: delegation to Denman LTC and adequate housing letter dated January 
18, 2022 
 
By general consent, forward item 10.6 to Regional Planning Committee for 
consideration on its work in the housing area and to Islands 2050. 
 
11. WORK PROGRAM 
 
11.1 Review and amendment of current work program 
 
Received for information. 
 
12. NEXT MEETING 
 
The next Executive Committee meeting is scheduled to be held electronically, on May 4, 2022, 
beginning at 9:00 a.m. 
 
13. CLOSED SESSION 
 
At 11:48 a.m., the meeting was closed to the public. 
 
EC-2022-057 
It was Moved and Seconded, 
That the meeting be closed to the public subject to Sections 90(1)(c)(g) and (i) of the Community 
Charter in order to consider matters related to employee relations, litigation affecting the 
Islands Trust and receipt of advice that is subject to solicitor-client privilege and that staff attend 
the meeting. 
CARRIED 
 
 

 
 
Executive Committee Meeting Minutes  Page 7 of 7 
April 13, 2022 ADOPTED 
At 3:26 p.m., the meeting was reopened to the public. 
 
14. ADJOURNMENT 
 
By general consent, the meeting was adjourned at 3:26 p.m. 
 
 
_________________________ 
Peter Luckham, Chair 
 
Certified Correct 
 
_________________________ 
Lori Foster, Executive Coordinator