Islands Trust Programs Committee regular meeting, May 13, 2022

[0:00:23] Voice 2: Yes, we've got, we are live streaming, and we are now also recording.

[0:00:28] Trustee Morrison: Thank you. All right. Good morning. I'm Deb Morrison, Chair of the Trust Programs Committee.

[0:00:35] Trustee Morrison: Good morning, trustees and staff and anyone else out there listening. We're now broadcasting and

[0:00:41] Trustee Morrison: prepared to start. I'd like to call this May 13, 2022 meeting of the Trust Programs Committee to

[0:00:49] Trustee Morrison: order um i also want to begin by acknowledging with respect that we're grateful to gather

[0:00:55] Trustee Morrison: together within the locations of the traditional and treaty territories of the coast salish people

[0:01:00] Trustee Morrison: i offer members of the committee opportunity to name their territorial acknowledgements in the

[0:01:06] Trustee Morrison: chat and the locations where they are today i myself am here on stayus north pender island

[0:01:12] Trustee Morrison: on Wissanich, traditional territory and unceded current territory.

[0:01:18] Trustee Morrison: So I really appreciate to, I'm grateful to be living and working in this space.

[0:01:27] Trustee Morrison: I am joined today by members of the Trust Program Committee and staff.

[0:01:32] Trustee Morrison: And so if I can have folks just do a quick look around of who they all are.

[0:01:37] Trustee Morrison: And I'm just going to start, not in any particular order.

[0:01:39] Trustee Morrison: I'm going to go by my screen here.

[0:01:42] Trustee Morrison: Robert.

[0:01:46] Voice 2: My name is Robert Barlow. I'm the Legislative Services Clerk for Islands Trust

[0:01:50] Voice 2: and the recorder today, and I'm very happy to be working and living on the traditional territories

[0:01:56] Voice 2: of the Lekwungen-speaking peoples.

[0:02:00] Trustee Morrison: Thank you. Delaney.

[0:02:07] Voice 14: Good morning, everyone. Delaney Hippla,

[0:02:09] Voice 14: Senior Policy Advisor with Trust Area Services, and I'm happy to be joining today from

[0:02:14] Voice 14: from the territories of the Klahoos, Tla'Amin, and Homolka nations.

[0:02:20] Trustee Morrison: All right, Clare. I'm going to put the order that I have in the chat so people can see themselves coming.

[0:02:25] Voice 16: Good morning, everyone. My name is Clare Freider. I'm the Director of Trust Area Services.

[0:02:30] Voice 16: And I'm pleased

[0:02:31] Voice 16: to be coming to you today from the territory of the Lekwungen-speaking peoples of the Esquimalt and Songhees First Nations.

[0:02:45] Voice 11: CASE LONGERICE, TRUSTEE FROM GABRIELA ISLAND, TENEMO TERRITORY.

[0:02:53] Voice 9: DAVID.

[0:02:56] Trustee Critchley: GOOD MORNING.

[0:02:57] Trustee Critchley: DAVID CRITCHLEY, COMING TO YOU FROM DENMON ISLAND, KNOWN BY THE KOMOX PEOPLE AS KLEISCHDA

[0:03:04] Trustee Critchley: ICH, WHICH MEANS THE INNER ISLAND, AS CONTRASTED WITH HORNBY, WHICH IS THE OUTER ISLAND.

[0:03:12] Trustee Morrison: MICHAEL JUST GOT UP.

[0:03:13] Trustee Morrison: GIVE HIM A SECOND.

[0:03:14] Trustee Morrison: DOUG?

[0:03:15] Voice 3: that's okay uh chair um and thank you uh michael kale also uh

[0:03:22] Voice 3: municipal council from beautiful bowen island good morning

[0:03:25] Trustee Morrison: morning done

[0:03:27] Trustee Fenton: hi doug fenton from

[0:03:29] Trustee Fenton: a trustee on phoenix island uh the traditional territories of penelope and liac and people

[0:03:34] Trustee Fenton: thank

[0:03:35] Trustee Morrison: you dan hi

[0:03:38] Voice 6: good morning uh dan rogers um vice chair representative of the executive

[0:03:44] Voice 6: Committee on Trust Programs Committee coming from Lactines in Alcatsum, which is Keats Island in

[0:03:52] Voice 6: Howe Sound, traditional territories, Squamish people. Tim.

[0:03:58] Voice 7: Tim Peterson coming to you from

[0:04:00] Voice 7: Laskiti Island in the territory of many Coast Salish Nations and the Treaty Territory of the

[0:04:06] Voice 7: Tlalman Nation.

[0:04:08] Trustee Morrison: Thank you. Peter. Yes,

[0:04:11] Trustee Luckham: good morning. I'm Peter Luckum on Thetis Island,

[0:04:14] Trustee Luckham: Lyakson and Penelope Torrey territory uh chair of trust council and ex officio on this uh meeting

[0:04:19] Trustee Luckham: good morning everyone thank

[0:04:21] Voice 4: you steve yeah steve right south bender island also um known as stayus

[0:04:28] Voice 4: and it is uh the traditional territory of those people thank

[0:04:32] Voice 9: you paul paul

[0:04:37] Voice 5: brent saturn island

[0:04:38] Voice 5: also known as tech texan and the sanchausen speaking people's language thank you ben

[0:04:45] Voice 1: Good morning, Ben McConkie, North Bender Islands, NAIS.

[0:04:49] Trustee Morrison: Scott?

[0:04:52] Voice 17: Scott Colburn, Tsunemuk First Nation Territory.

[0:04:56] Trustee Morrison: Thank you.

[0:04:57] Trustee Morrison: Tara?

[0:05:03] Voice 15: Hi.

[0:05:04] Voice 15: Hi, everybody.

[0:05:06] Voice 15: I am now serving in the role of a communications specialist.

[0:05:09] Voice 15: I'm very happy to be joining today, coming from the traditional territories of Lekwungen

[0:05:14] Voice 15: speaking peoples.

[0:05:15] Voice 15: Thank you.

[0:05:16] Trustee Morrison: Thank you, Tara.

[0:05:17] Voice 15: Nice to meet you.

[0:05:19] Trustee Morrison: All right.

[0:05:20] Trustee Morrison: Right. We have no other attendees here today, but we are grateful to have the electronic meetings to reduce our footprint and just to be able to manage across such broad territories, a committee meeting like this efficiently and effectively.

[0:05:35] Trustee Morrison: We are working from home and as a result most of us are working from home and as a result, really understand that, you know, these are our personal spaces so try to monitor yours and respect that our staff here are also working from home, but it is a staff

[0:05:53] Trustee Morrison: workplace.

[0:05:53] Trustee Morrison: place all right uh please mute when you're not speaking and that'll really help us we'll mute

[0:06:00] Trustee Morrison: you if you don't and um but do unmute or put up your digital hand if you want to speak and if i

[0:06:07] Trustee Morrison: haven't got to you feel free to wave or we'll get into the conversation so that i can make sure we

[0:06:12] Trustee Morrison: all get heard um we do appreciate any challenges that we might run into technically um but we are

[0:06:20] Trustee Morrison: are really happy to be able to meet virtually.

[0:06:23] Trustee Morrison: All right, so I have an agenda in front of me

[0:06:28] Trustee Morrison: that should be in front of everyone at this point.

[0:06:33] Trustee Morrison: Is there any additions or reordering

[0:06:37] Voice 9: of the agenda required?

[0:06:44] Voice 9: Not seeing

[0:06:45] Trustee Morrison: any, I will go ahead

[0:06:46] Trustee Morrison: and ask for the approval of the agenda by consent.

[0:06:50] Trustee Morrison: If there is any dissent, let me know.

[0:06:53] Trustee Morrison: Okay, so we'll go ahead and approve that.

[0:06:56] Trustee Morrison: we have a public comment period but there is no public here so if we can just let the record show

[0:07:01] Trustee Morrison: that there is no public here to comment so and no delegations correspondence none so it I think

[0:07:10] Trustee Morrison: it takes us straight down to six if I'm correct so draft minutes is there any review of the draft

[0:07:20] Trustee Morrison: minutes any changes that need to be made from

[0:07:23] Voice 9: the April 8th meeting okay so I'm going to go ahead

[0:07:30] Voice 9: hadn't approved those by

[0:07:31] Trustee Morrison: um consent there

[0:07:34] Trustee Luckham: sorry sorry to interrupt just note that there is oh

[0:07:36] Trustee Luckham: there was one attendee and they dropped in and they left again i'm back to you sorry okay

[0:07:42] Trustee Morrison: um

[0:07:44] Trustee Morrison: yeah i didn't see them come in so sorry about that

[0:07:47] Voice 2: that's okay oh

[0:07:50] Trustee Morrison: yeah do flag it if there's

[0:07:52] Trustee Morrison: somebody pops in um okay so we have no resolutions with meeting follow-up action list um 6.3 claire

[0:08:00] Trustee Morrison: do you have anything you want to name on that follow-up action list and we're on page seven

[0:08:03] Trustee Morrison: right now for those who are following along in the package simply

[0:08:07] Voice 16: i can note that there hasn't

[0:08:08] Voice 16: been progress on many of your other items other than the islands 2050 engagement and stewardship

[0:08:14] Voice 16: awards and the stewardship education program most of the other items on here haven't had progress

[0:08:20] Voice 16: since your last meeting but i'd be happy to take questions around any of the items on here

[0:08:24] Voice 16: any

[0:08:26] Voice 9: questions for Claire okay I'm going to assume that means everybody's

[0:08:37] Trustee Morrison: good all right

[0:08:40] Trustee Morrison: um sorry I was flipping to try and get something else in front of me

[0:08:47] Trustee Morrison: all right so we will accept the follow-up action list then for information and move into 7.1

[0:08:56] Trustee Morrison: so a verbal update on the policy statement amendment project which is party one on our

[0:09:02] Trustee Morrison: action list.

[0:09:03] Voice 16: Claire? So thank you. We just wanted to, because we don't have an engagement report yet

[0:09:08] Voice 16: from ISL, we wanted to create space on this agenda just to give you an update around how the

[0:09:14] Voice 16: engagement went from the staff perspective and give you an opportunity to speak about anything

[0:09:18] Voice 16: you'd like to talk about with regard to the project. It was, I will just say from staff,

[0:09:22] Voice 16: wonderful to be out on the islands meeting with people face-to-face and having really great

[0:09:26] Voice 16: conversations about the islands dressed and about the draft policy statement. Certainly a bit of a

[0:09:31] Voice 16: whirlwind month and a bit for everyone to be there but really great to have really good conversations

[0:09:37] Voice 16: and meet with people and understand their views better with face-to-face conversations as you

[0:09:43] Voice 16: know we had many channels of engagement happening within a short period of time but we feel that

[0:09:48] Voice 16: everyone had an opportunity to use a channel that worked for them in terms of the survey

[0:09:52] Voice 16: the online webinar format or in-person pop-ups and community halls we would say that we experienced

[0:10:00] Voice 16: relatively low attendance in the evening community hall events, but understand from other event

[0:10:07] Voice 16: organizers that that seems to be something that's happening on the islands just now. So we're not

[0:10:11] Voice 16: sure whether it was our initiative or just sort of people aren't ready to be inside with each other

[0:10:17] Voice 16: yet. So we'd like to hear from you if you've got any insight into that. We are waiting to receive

[0:10:23] Voice 16: the report from ISL towards the end of the month. We had over 1300 survey responses, so certainly

[0:10:28] Voice 16: taking some time to go through and looking forward to getting that report and providing it

[0:10:34] Voice 16: to Trust Council. We did take your request around the July 8th meeting to Executive Committee for

[0:10:41] Voice 16: funding for an in-person meeting in Nanaimo in July, and got a positive response to that request.

[0:10:46] Voice 16: So that's something for you certainly to discuss later on the agenda. And perhaps if you're with

[0:10:53] Voice 16: your indulgence, I'll ask the team, so Delani, who was certainly out with us to see if she'd

[0:10:58] Voice 16: like to add anything to that commentary and then perhaps turn it back to the chair for a

[0:11:01] Voice 16: conversation um from the committee around any questions you might have or any reflections you

[0:11:06] Voice 16: have around the engagement process um

[0:11:10] Voice 14: i don't have too much to add i think i just echo everything

[0:11:13] Voice 14: claire said and invite any questions that the trustees may have for us at this time

[0:11:19] Voice 14: thank you all

[0:11:22] Trustee Morrison: right i encourage trustees to ask questions here because i know that we get a lot

[0:11:28] Trustee Morrison: of pushback on you know is the survey actually capturing all of you know the sort of thinking

[0:11:34] Trustee Morrison: and how are we understanding and processing that um what about the in-person engagements this is

[0:11:39] Trustee Morrison: your moment ask your questions uh steve

[0:11:43] Trustee Morrison: yeah

[0:11:45] Voice 4: i um from from my conversations uh around the island

[0:11:50] Voice 4: um there has been a relatively disinterest uh in um the policy statement and uh the process

[0:11:58] Voice 4: we do have a very small vocal group

[0:12:03] Voice 4: that is opposed to anything to do with the policy statement.

[0:12:07] Voice 4: And I'm just wondering how much credence

[0:12:11] Voice 4: we're going to give to those people that are opposed.

[0:12:14] Voice 4: They're calling for a complete halt to this process

[0:12:20] Voice 4: and leave it to the next council meeting.

[0:12:21] Voice 4: So I'd just like to get some idea of what,

[0:12:25] Voice 4: how the committee feels on the next steps

[0:12:28] Voice 4: and whether how much we're going to listen

[0:12:32] Voice 4: to the small minority group that wants to stop it

[0:12:34] Voice 4: or are we going to proceed with it and in what manner?

[0:12:38] Trustee Morrison: I guess one of my questions related to that for staff

[0:12:40] Trustee Morrison: is like, can we quantify how like out of,

[0:12:45] Trustee Morrison: we have many more survey responses here

[0:12:48] Trustee Morrison: than we've had with the original 2050 engagement.

[0:12:51] Trustee Morrison: Is there a way for us to quantify

[0:12:53] Trustee Morrison: like what portion of those are?

[0:12:56] Trustee Morrison: And as I even say this,

[0:12:58] Trustee Morrison: I know that this is statistically like a not a valid thing to do so because so I struggle with

[0:13:04] Trustee Morrison: this so thank you for your question Steve um maybe if we can have I think it's a political question

[0:13:11] Trustee Morrison: so like if I can have trustees like weigh in on that that would be helpful I think

[0:13:16] Trustee Morrison: um as you want to come up and talk like related to that I am going to go to Tim first and then Paul

[0:13:26] Voice 7: yeah thank you chair I had uh more of a comment than a question and that was about the the

[0:13:32] Voice 7: the in-person meeting, we couldn't find a space

[0:13:37] Voice 7: to rent on the Skidi in time.

[0:13:42] Voice 7: So we had the pop-up event and then there was questions

[0:13:46] Voice 7: about why we didn't have an in-person event at the hall,

[0:13:49] Voice 7: but of course our hall and our other spaces

[0:13:51] Voice 7: weren't available to rent at the time

[0:13:53] Voice 7: that staff was trying to book.

[0:13:56] Voice 7: They did come up available after the provincial restrictions

[0:13:59] Voice 7: were lifted on April 8th.

[0:14:02] Voice 7: But it's one of those curious situations where we're trying to explain why we couldn't do something, you know, now that we can or whatever.

[0:14:11] Voice 7: So and then the timeline. So there's a little bit of dissatisfaction about that, but there wasn't really anything we could do.

[0:14:22] Voice 9: Thank you, Paul.

[0:14:24] Voice 9: So

[0:14:25] Voice 5: a comment, not a question, but I would say on My Little Island, the survey was almost

[0:14:33] Voice 5: universally panned as being biased.

[0:14:38] Voice 5: The in-person events were much better received, but it was felt that there was way too little

[0:14:46] Voice 5: than it should have been, a lot more direct community engagement through local trust committee

[0:14:51] Voice 5: meetings.

[0:14:52] Trustee Morrison: Thanks.

[0:14:54] Trustee Morrison: Sorry, Paul, if I can ask a clarification. Are you saying that the local trust community meetings themselves should be more of the moment when we're having the conversation with our community than the sort of an event with the trust, like the meetings that they've had? Is that what you're saying?

[0:15:15] Trustee Morrison: that

[0:15:17] Voice 5: that's correct um i'm saying it was expected that there would have been more of those events

[0:15:22] Voice 5: where people could actually come and speak it's a big thing on saturn but i think the other point

[0:15:28] Voice 5: i'm making at least in respect of saturn is that the survey was almost universally panned as biased

[0:15:35] Voice 5: it wasn't just a small vocal group it's kind of like they're very disappointed in the survey i'd

[0:15:42] Voice 5: on my own okay

[0:15:44] Trustee Morrison: thank you um and i will put myself on the speaker list too because i'll just stick

[0:15:51] Trustee Morrison: my hand up i think that's the easiest way to handle it okay all right uh case yeah

[0:15:56] Voice 11: yeah from

[0:15:57] Voice 11: my perspective it i think there's a bit of indifference as well and what i've noticed

[0:16:03] Voice 11: on gabriola and this is by going through the letters that have been submitted that there's

[0:16:09] Voice 11: is a group that generally,

[0:16:12] Voice 11: well, most people are generally favoring

[0:16:14] Voice 11: slowing down or stopping,

[0:16:16] Voice 11: but the reasons behind why they wanna do that

[0:16:20] Voice 11: is varies from antitrust sentiment

[0:16:23] Voice 11: to more time to improve what there is.

[0:16:26] Voice 11: I don't see on Gabriel at least

[0:16:29] Voice 11: that it's one way or the other.

[0:16:32] Voice 11: There is support for the trust policy statement.

[0:16:35] Voice 11: There's a support for the premise

[0:16:38] Voice 11: of the object, but there's also opposition to the whole trust concept, you know, the environment

[0:16:49] Voice 11: versus the people question. Thank

[0:16:54] Trustee Morrison: you. David?

[0:16:59] Trustee Critchley: Yes, thank you. I'll just say that on Denman,

[0:17:03] Trustee Critchley: And the turnouts were quite low, surprisingly low, especially the evening session.

[0:17:11] Trustee Critchley: I was quite surprised.

[0:17:13] Trustee Critchley: And it was sort of the usual people that come out to such events and are most interested in the trust.

[0:17:19] Trustee Critchley: I'd say it was on the order of only a dozen or 15 people, which is quite disappointing.

[0:17:26] Trustee Critchley: Although one could then interpret that variously as either indifference or it could be reflect a certain level of satisfaction with the status quo.

[0:17:41] Trustee Critchley: So I could also say that I have not experienced a lot of communication from residents here about this topic.

[0:17:52] Trustee Critchley: and Trustee Wright's comments are, I think, quite important.

[0:18:00] Trustee Critchley: Who's questioning really how do we measure or respond to

[0:18:06] Trustee Critchley: or take into account the views of a very vocal

[0:18:12] Trustee Critchley: what I see to be minority who appear to be well-organized.

[0:18:18] Trustee Critchley: uh that that for me is is troubling and i guess it points out to me again another example of

[0:18:29] Trustee Critchley: when we do surveys and so forth we are not conducting a referendum on any particular

[0:18:35] Trustee Critchley: issue and we at the end of the day are going to be informed by surveys particularly the comments

[0:18:45] Trustee Critchley: rather than see these and add them up

[0:18:49] Trustee Critchley: as people pro and against.

[0:18:53] Trustee Critchley: So anyway, that's just the way I see it.

[0:18:56] Trustee Critchley: I would say the pop-up event was quite well received

[0:19:00] Trustee Critchley: and that was something that I was a bit skeptical about

[0:19:02] Trustee Critchley: to begin with,

[0:19:04] Trustee Critchley: but it attracted a fair number of people coming by

[0:19:07] Trustee Critchley: and had some good conversations arising from it.

[0:19:11] Trustee Critchley: One other thing, just anecdotal, we on Denman had an event last weekend that was a newcomer event, and it was very well organized, not by any trustees. All trustees were invited, and both Laura and I attended.

[0:19:29] Trustee Critchley: attended um this event was very well attended uh and I got to speak with a quite a number I would

[0:19:39] Trustee Critchley: say you know on the order of uh probably 15 or 20 people who were newcomers to Denman and I was

[0:19:48] Trustee Critchley: surprised uh somewhat by the the level of acceptance and support for the trust you know a

[0:19:57] Trustee Critchley: number of people were quite well informed, some not so much. But yeah, I was I was pleasantly

[0:20:05] Trustee Critchley: surprised by the level of, of respect for the trust and, and the appreciation for its role

[0:20:10] Trustee Critchley: in preserving and protecting the islands, and why people come to the islands, to Denman anyway,

[0:20:16] Trustee Critchley: for, you know, the solitary, quiet life, so to speak. Anyway, I'm wondering if staff would have

[0:20:26] Trustee Critchley: any comment uh on what they see as being the top three issues and uh as reflected by their personal

[0:20:36] Trustee Critchley: conversations across the islands if they're able to condense that down into into two or three or

[0:20:42] Trustee Critchley: five issues and and how those seem to be playing out with people i'd be very much interested in

[0:20:48] Trustee Critchley: some verbal feedback on that and also whether uh it is known if the report will um reflect

[0:20:58] Trustee Critchley: conversations as well as survey results thank you

[0:21:04] Trustee Morrison: um i'm maybe i'll just throw in my comments

[0:21:08] Trustee Morrison: and then if i can have staff think about responding to that more specifically um so

[0:21:13] Trustee Morrison: So I think from my perspective, we've been talking about it like in the North Hendra LTC.

[0:21:21] Trustee Morrison: We've been talking about the both our own land use bylaw review work they've been doing here, which is very much in line, I think, with some of the things in the trust policy statement review and also the trust policy statement review itself.

[0:21:35] Trustee Morrison: And so we regularly have conversations in community about it.

[0:21:39] Trustee Morrison: um so i think i my assumption actually was that local trust area or local trust committees are

[0:21:48] Trustee Morrison: doing that because it's part of what influences your local trust area so why wouldn't you be

[0:21:53] Trustee Morrison: talking about it um so i i just and i think that's just in response to what paul is saying

[0:21:58] Trustee Morrison: is like ltc is being a good central space to talk about it yeah that seems really like important to

[0:22:04] Trustee Morrison: So maybe that needs to be a little more explicit. And if we can add that into the reporting notes when we report on this project in June to the Trust Council, I think that would be very helpful to emphasize.

[0:22:18] Trustee Morrison: size it was actually the point of my motion last July of like having trustees go and talk in

[0:22:25] Trustee Morrison: community with their about the trust policy statement because like hopefully you're having

[0:22:31] Trustee Morrison: conversations regularly in your space and I have to say that some of the best conversations that

[0:22:37] Trustee Morrison: I've been having are ones that are not inside meetings that are highly structured so like

[0:22:44] Trustee Morrison: like less structured meetings where people can just ask questions or the coffee shop conversations

[0:22:50] Trustee Morrison: where people can just ask questions you know when nobody's trying to pose one way or the other like

[0:22:56] Trustee Morrison: if I don't know I'm like well this is my opinion but this could also be you know you might want

[0:23:00] Trustee Morrison: to talk with Ben or you might want to talk with others right and so like really having those kind

[0:23:07] Trustee Morrison: of conversations because I think what we're getting a lot of right now and it's a concern to

[0:23:11] Trustee Morrison: me as we look at the results from the survey and just the the rhetoric that we're hearing generally

[0:23:15] Trustee Morrison: is that we're getting a lot of um oversimplifying of issues and then when you actually talk to

[0:23:22] Trustee Morrison: people about it they're like oh well no that's that is important so you know trying to figure

[0:23:28] Trustee Morrison: out how to communicate that so i'm happy to see that tara's here as well um because i think

[0:23:33] Trustee Morrison: communication and and um i wouldn't really call it education because it's not that i don't think

[0:23:40] Trustee Morrison: people in the trust understand the, like, you know, the trust to some degree, I think it's more

[0:23:46] Trustee Morrison: just a communication of what's the intent of these changes, and how much are these changes actually

[0:23:51] Trustee Morrison: changing things would be helpful. So maybe if I can just go to staff for a second, because there's

[0:23:57] Trustee Morrison: a couple questions that have been asked to them so far, and then we'll come back to Doug.

[0:24:03] Voice 16: Okay, well, I'm not going to speak to the top three issues that I heard, because I think you

[0:24:07] Voice 16: had a whole number of staff out on the ground, hearing a whole variety of views, and I want to

[0:24:10] Voice 16: to respect the process so that you get the engagement report from ISL that really gives

[0:24:15] Voice 16: you all of it. What I would say is we heard different islands give us different perspectives,

[0:24:20] Voice 16: I would say. So we heard different things depending on where we were and what was

[0:24:23] Voice 16: important in that community. Certainly, we had questions around some of the ones that have been

[0:24:28] Voice 16: circulating on social media and spoke to some of those themes, I think, that people had questions

[0:24:33] Voice 16: around. We had a lot of questions, I think, around how the policy statement influences OCPs and would

[0:24:39] Voice 16: Would they get another opportunity when an OCP is amended?

[0:24:42] Voice 16: And so we spoke a lot about that process and how there would indeed be local engagement

[0:24:46] Voice 16: when OCPs and land use bylaws are eventually developed under a new policy statement.

[0:24:52] Voice 16: Lots of questions about the trust generally.

[0:24:53] Voice 16: As we noticed, there's been mentioned earlier, a lot of new people in the islands.

[0:24:57] Voice 16: So just questions about the trust in general that we were answering and helping people

[0:25:01] Voice 16: understand how to engage and steering them on how they can share their views with their

[0:25:05] Voice 16: local officials and so on.

[0:25:08] Voice 16: So I would say, certainly we heard about the themes I think you would expect that we were

[0:25:12] Voice 16: going to hear about, but I want to respect the process such that you can get the engagement

[0:25:16] Voice 16: report from ISL that gives you the totality of what was spoken about.

[0:25:21] Voice 16: And yes, generally ISL was there with their clipboards recording conversations, and we

[0:25:27] Voice 16: did our best to encourage people to give us, you know, to record what people were telling

[0:25:31] Voice 16: us in the way that worked best for them, whether they wanted to record it themselves on sticky

[0:25:35] Voice 16: notes at the pop-up events or um events or whether they wish to have someone note take for them

[0:25:41] Voice 16: thank you perhaps yeah would you like delaney to answer as well from her perspective

[0:25:45] Voice 16: sure go ahead yeah

[0:25:47] Voice 14: um so i'll also um refrain from summarizing kind of the top themes but i would say

[0:25:52] Voice 14: that um it was i personally really valued the in-person um events and and particularly the

[0:25:59] Voice 14: pop-ups because there was an opportunity to really have a back and forth uh conversation

[0:26:04] Voice 14: where we could clarify some of the finer details

[0:26:07] Voice 14: because there was a lot of anxiety around things

[0:26:12] Voice 14: that were floating around in social media and so on.

[0:26:15] Voice 14: And when, like Trustee Morrison said,

[0:26:17] Voice 14: when we were able to clarify the specifics

[0:26:20] Voice 14: and how these kinds of things would roll out,

[0:26:23] Voice 14: there was far less concern and in some cases support.

[0:26:27] Voice 14: So those kinds of conversations were really helpful.

[0:26:30] Voice 14: I would say in general, we heard quite balanced feedback, much more kind of a range of views than we've been hearing through the public correspondence.

[0:26:41] Voice 14: So that was also really interesting. And that's, again, through the in-person events.

[0:26:46] Voice 14: And what I would say in terms of Trustee Critchley's question around what the report will contain,

[0:26:54] Voice 14: the ISL is summarizing all of the events that were contained in their engagement plan.

[0:27:00] Voice 14: So that would be the survey, all the pop-ups and evening community events, the focus groups,

[0:27:09] Voice 14: a small number of focus groups happened with various members of the community,

[0:27:13] Voice 14: as well as the virtual community workshop, the two-part workshop that happened.

[0:27:20] Voice 14: So that's all going to be summarized in their engagement summary report.

[0:27:26] Voice 14: Yeah, so I think I'll just leave

[0:27:28] Voice 9: it at that for now.

[0:27:32] Voice 9: okay um doug thanks

[0:27:38] Trustee Fenton: chair um yeah i we had a sort of uh our mail out issue had issues with

[0:27:46] Trustee Fenton: kind of post actually screwed up so we didn't and our community is very responsive to things

[0:27:52] Trustee Fenton: like a direct mail out in a mail couple emails ahead of time um so consequently our turnout was

[0:27:58] Trustee Fenton: really poor on island uh well we had support people on island out having a conversation

[0:28:04] Trustee Fenton: but otherwise those that did show up actually quite enjoyed it many number of them took and

[0:28:10] Trustee Fenton: completed surveys because of it and because of those conversations others went to the online

[0:28:17] Trustee Fenton: event or you know summaries or surveys to be able to do that there were there's a certain

[0:28:22] Trustee Fenton: amount of indifference within the general population we still have this vocal minority

[0:28:30] Trustee Fenton: minority, I would say, but they're, once again, loud, as opposed to the other side of it, where

[0:28:36] Trustee Fenton: we've got this very supportive, but quiet arm of people that are concerned with the trust,

[0:28:42] Trustee Fenton: you know, sort of being pushed away and, you know, the consequences of that. So

[0:28:46] Trustee Fenton: I think there is quite a sound ground of support that is out there. We just need to keep working

[0:28:54] Trustee Fenton: away on that. What was the other one? Yelling with that group, they really want to see this

[0:28:59] Trustee Fenton: brought to fruition this term because you know they look at it too from a fiscal perspective

[0:29:04] Trustee Fenton: that we spent a lot of time and energy money in this process and that we need to come up with a

[0:29:09] Trustee Fenton: sort of an end product that's actually this term that will help us guide forward those who are

[0:29:15] Trustee Fenton: interested and have had discussions around in reconciliation um and climate change um interest

[0:29:23] Trustee Fenton: there's, you know, those, again, are those felt

[0:29:26] Trustee Fenton: and saw the need for this document

[0:29:29] Trustee Fenton: being brought to fruition this term.

[0:29:34] Trustee Fenton: I didn't do it.

[0:29:35] Trustee Fenton: Trustee Locke organized the local fireside chat

[0:29:38] Trustee Fenton: at our community hall.

[0:29:39] Trustee Fenton: And I, we both attended that.

[0:29:41] Trustee Fenton: We had the best turnout we've had.

[0:29:43] Trustee Fenton: We had 20 plus people show up in an afternoon

[0:29:46] Trustee Fenton: and then an evening conversation.

[0:29:49] Trustee Fenton: We had a few, once again, the vocal minority

[0:29:53] Trustee Fenton: They're pushing and supporting the erroneous information, unfortunately.

[0:30:00] Trustee Fenton: interesting the circle conversation without uh trustee luckman and i actually said we corrected

[0:30:05] Trustee Fenton: total inaccuracies but the conversation in that circle had brought them into fruition and not

[0:30:12] Trustee Fenton: brought them around to actually understanding and we didn't have any pushback at the end of

[0:30:16] Trustee Fenton: that conversation they actually kept you know another conversation another conversation and

[0:30:21] Trustee Fenton: some people from totally on side and totally aware of the challenges in front of us and the

[0:30:29] Trustee Fenton: realities of human impacts to those who are a little bit indifferent and standing off but at

[0:30:34] Trustee Fenton: the same time not against where we're going and what needs to be done with respect to climate

[0:30:40] Trustee Fenton: change and reconciliation and the only other thing that came out was tone of the document

[0:30:48] Trustee Fenton: so a criticism but not saying it should go away but we need to look at the tone of the document

[0:30:54] Trustee Fenton: and its content um to better serve um yeah stress but not not saying no to it and again for

[0:31:01] Trustee Fenton: fiscally responsible and or frugal individuals who don't want to see this money wasted

[0:31:07] Trustee Fenton: if wanted actually bought the fruition thank you thank

[0:31:14] Trustee Morrison: you um scott uh

[0:31:17] Voice 17: doug just summed up a lot of

[0:31:19] Voice 17: what i was going to say i'm looking forward to the report from the people who understand public

[0:31:24] Voice 17: engagement and public consultation i hope i think that'll help um both the political side of the

[0:31:29] Voice 17: discussion and the community side of discussion to um to allow us to focus um on on a broad swath of

[0:31:36] Voice 17: of feedback and um i think that'll deal with some of the uh the the loud voices in the room um issue

[0:31:44] Voice 17: that comes up when you're just looking at one form of communication or one form of public engagement

[0:31:48] Voice 17: this is a full picture and as i said i believe um trustee fenton summed up a lot of what i said

[0:31:53] Voice 17: about the number of people out there who we haven't heard from or quietly supportive or

[0:31:59] Voice 17: and also just the sunk costs already.

[0:32:04] Trustee Morrison: Michael and then Dan.

[0:32:08] Voice 3: Thank you chair to take one for

[0:32:11] Voice 3: I take it one step at a time firstly the survey probably the most criticized one of the most

[0:32:20] Voice 3: most criticized element it certainly got a very neutral to i would say poor reception at

[0:32:27] Voice 3: at the municipal council a lot of questions there and shaking of heads and i and i i think the

[0:32:35] Voice 3: survey generally speaking has has had a very poor reception it seemed as politicized and biased

[0:32:42] Voice 3: and and you'll doubtless get the comments on that so that one that one got a negative reception

[0:32:48] Voice 3: Now, the pop-up meetings. Okay, this is probably one of the biggest sources of disappointment. I sent invitations out to over 150 people. It was in the newspaper. It was in just about everything I can imagine on the island.

[0:33:10] Voice 3: and Sue Ellen Fast likewise was contacting people and the evening I think the evening event got one

[0:33:19] Voice 3: maybe two or more from what I could see virtually zero and in the afternoon it was a matter of

[0:33:27] Voice 3: corralling anybody who happened just to be walking by what was a reasonably public space so there may

[0:33:32] Voice 3: have been some conversations many of the people were just visitors and tourists and wondering

[0:33:38] Voice 3: what was going on so it that was a big disappointment because people we really

[0:33:43] Voice 3: tried to get people to come to those meetings and it just wasn't just we just we failed we failed

[0:33:51] Voice 3: they did not come uh in terms of um the discussions on the uh on the trust policy

[0:34:02] Voice 3: a draft policy statement my feeling is the draft policy statement is not something that is is a is

[0:34:09] Voice 3: a wonderful topic of conversation likely to capture people's imagination and and without

[0:34:15] Voice 3: doubt the narrative has been taken over by articles written by on on facebook and and

[0:34:24] Voice 3: pieces of information put into people's mailbox um whoever's doing that uh what we know who's

[0:34:31] Voice 3: doing it because their sign has probably has without doubt uh taken the uh narrative and the

[0:34:38] Voice 3: initial initiative whether we like it or not so that is something we're going to have to take

[0:34:42] Voice 3: into consideration because they have actually stolen the agenda and uh when you're trying to

[0:34:49] Voice 3: talk about the trust policy statement it really is very very difficult so that's uh i can sum it

[0:34:56] Voice 3: up that way chairman for what it's worth from bowen thank you thank

[0:35:01] Trustee Morrison: you yeah thanks uh just

[0:35:06] Voice 6: two two uh brief points uh one is in my our area i think the discussion around the trust policy

[0:35:14] Voice 6: statement is is uh as a broad document is pretty non-existent uh it only comes up as it impacts uh

[0:35:22] Voice 6: uh individual property issues such as docs and etc etc so so that that's the only really the

[0:35:29] Voice 6: only context in which it comes up uh as to how that how it comes up as and the questions we get

[0:35:35] Voice 6: asked about that is how is it how does it impact us locally um i just wanted to give a little bit

[0:35:42] Voice 6: of context and it sort of circles back to i think trustee writes question comments at the beginning

[0:35:48] Voice 6: which is of course we have a process we're going to hopefully have our meeting in July we're going

[0:35:53] Voice 6: to agree that we're going to do that where we're going to have this discussion I was having a

[0:35:58] Voice 6: conversation with a former chair of the trust who actually comes from Keats whose name is Kim Benson

[0:36:06] Voice 6: and because she received some one of the mail outs or someone had forwarded to her it's not

[0:36:12] Voice 6: coming to our area they don't but but she received it and we were having a conversation about it and

[0:36:18] Voice 6: And she was reflecting upon the fact that it was entirely reminiscent of a common conversations

[0:36:23] Voice 6: of the way that some of the community engagement had occurred 30 years ago when there had been

[0:36:29] Voice 6: a review of the trust policy statement.

[0:36:32] Voice 6: She said, this is exactly the kind of rhetoric that had been out there years ago.

[0:36:37] Voice 6: And I was reminded that Tony Law had said something similar in one of his comments.

[0:36:43] Voice 6: comments have written. So trustees who have seen this kind of organized pushback said it was

[0:36:49] Voice 6: entirely the same. I see Trustee Wright nodding, so he may be remembering some of that as well.

[0:36:56] Voice 6: So we just have to keep that in mind, that, you know, there have been times when the

[0:37:02] Voice 6: Trust Council has received a similar type of public commentary pushback regarding work around

[0:37:10] Voice 6: the trust policy statement and other issues probably um and has decided to do its work anyway

[0:37:17] Voice 6: um uh take it into account listen to the voices and uh to all voices and and go anyway i just

[0:37:25] Voice 6: wanted to give a little bit of context i know trust uh but chair benson was was was having a

[0:37:30] Voice 6: moment down memory lane about about that sort of conversation so just so you know thanks thank you

[0:37:37] Trustee Morrison: Thank you. All right. So I will ask one last time if there's any other comment or conversation around item 7.1, the policy statement amendment project. Any of the other pieces that Claire's mentioned? Tim?

[0:37:58] Voice 7: yeah i'll just note that there was um following the pop-up event we had a local trust committee

[0:38:04] Voice 7: meeting and uh after that there was a a bit of a stir in the community about the potential for

[0:38:12] Voice 7: uh tree cutting regulatory authority and the the big issue there was whether

[0:38:19] Voice 7: that was going to be something that uh could be sort of top down from trust council via the

[0:38:24] Voice 7: the policy statement or whether that would be a local matter.

[0:38:29] Voice 7: And so that tension between directed policies

[0:38:33] Voice 7: out of policy statement and local autonomy

[0:38:36] Voice 7: is still very much alive and out there.

[0:38:40] Voice 7: And I think that's sort of fundamental

[0:38:41] Voice 7: to how the trust operates is that balance

[0:38:46] Voice 7: between directed policies and local autonomy.

[0:38:51] Voice 7: And I know that's definitely one of those comments

[0:38:53] Voice 7: i've heard beyond our local community out in the social media and that as well so i just want to

[0:38:58] Voice 7: flag that issue yeah

[0:39:00] Trustee Morrison: tim i do want to highlight that one because that one's been something that's

[0:39:04] Trustee Morrison: been in the rhetoric down here a lot um and every time i hit that one one of the responses that i

[0:39:09] Trustee Morrison: have and i really do think that this is a communication issue largely because the the

[0:39:14] Trustee Morrison: policy statement is really saying that ltcs should have some kind of conversation if we even had those

[0:39:21] Trustee Morrison: those authorities. We don't even have them right now. So that's the first thing. And then if we did

[0:39:25] Trustee Morrison: that local communities would define what that would be for them. And like that totally just

[0:39:31] Trustee Morrison: takes all the hot air out of that conversation. And because it's not that people don't want to

[0:39:36] Trustee Morrison: see the stopping of clear cuts like we've had here. It's just, they don't want it to be something

[0:39:42] Trustee Morrison: somebody else elsewhere is defining for them, which is totally reasonable. So anyway, that's

[0:39:49] Trustee Morrison: just one comment on that um peter and

[0:39:53] Voice 7: then i just yeah go ahead tim

[0:39:54] Voice 7: i just add if i add if i could

[0:39:56] Voice 7: that um it's wonderful when the hot air gets taken out of the conversation but sometimes that takes

[0:40:02] Voice 7: considerable effort to do

[0:40:05] Voice 7: so and and and to reassure people you know even our ask of the province uh

[0:40:11] Voice 7: mentions LTCs typically yeah

[0:40:14] Voice 9: yeah

[0:40:15] Voice 7: um but again like you say it is about communication because

[0:40:20] Voice 7: um going and correcting uh you know incorrect information is uh takes a lot more work than

[0:40:30] Voice 7: getting the information out there in the first place but you have to get people to listen to the

[0:40:34] Voice 7: information in the first place somehow it's easier um for community members to kind of run with a

[0:40:43] Voice 7: inaccurate information get people riled up and then you get a bunch of inquiries and stuff

[0:40:52] Voice 7: it's it's uh it's a bit disappointing but that's that's how it goes sometimes and

[0:40:57] Voice 7: and public engagement is a tricky beast.

[0:41:01] Trustee Luckham: Thank you, Peter.

[0:41:04] Trustee Luckham: Thank you, Chair.

[0:41:06] Trustee Luckham: Yeah, indeed, reflecting on all that we've heard here,

[0:41:10] Trustee Luckham: this is tricky, and public engagement

[0:41:14] Trustee Luckham: is challenging at the best of times,

[0:41:17] Trustee Luckham: and that's demonstrated not just at the Hellenist Trust,

[0:41:20] Trustee Luckham: everywhere we go.

[0:41:22] Trustee Luckham: And I want to thank Doug Fenton

[0:41:24] Trustee Luckham: for raising what happened here on Thetis.

[0:41:27] Trustee Luckham: Indeed, that was a good conversation and indeed reflects the thoughts and indeed your motion,

[0:41:36] Trustee Luckham: Trustee or Chair Morrison, that we need to individually take up this conversation in

[0:41:42] Trustee Luckham: our communities.

[0:41:43] Trustee Luckham: And when that opportunity avails itself, there's some really great conversations that come

[0:41:50] Trustee Luckham: out of it.

[0:41:51] Trustee Luckham: But I am waiting for the report from ISL.

[0:41:56] Trustee Luckham: And it's really premature for us to bring even our own narrow view to the table when we have over, I think, 1,200 is the number.

[0:42:12] Trustee Luckham: I keep repeating individual pieces of information from members of our community, which on a scale of public engagement,

[0:42:21] Trustee Luckham: the Alders Trust and at a scale of public engagement, I would suggest elsewhere is

[0:42:26] Trustee Luckham: significant in itself. And of course, the current situation is blurred because we have our budget

[0:42:33] Trustee Luckham: conversation, which is a separate conversation from the policy statement. And we have our

[0:42:38] Trustee Luckham: governance conversation, which indeed has some connected tendrils that go back and forth,

[0:42:45] Trustee Luckham: But again, it's a separate conversation. And the Kim Benson conversation, I also spoke with Kim. And indeed, in some respects, it's some of the same people all that long time ago that were quite honestly antitrust or having those antitrust sentiments, which certainly rose to fairly significant heights.

[0:43:10] Trustee Luckham: But at the end of the day, we are still here and we still have the mandate to preserve and protect the islands.

[0:43:18] Trustee Luckham: And let's see what the public has to say and then make decisions.

[0:43:22] Trustee Luckham: And of course, this isn't a fait accompli at this point.

[0:43:25] Trustee Luckham: This is the conclusion of the third phase of the first phase of public consultation.

[0:43:32] Trustee Luckham: We're now going back to look at what the themes are.

[0:43:35] Trustee Luckham: there'll be potentially some more drafting of what this policy will look like and indeed it's

[0:43:40] Trustee Luckham: going to come full circle back to the community again and ideally be picked up by LTCs to advance

[0:43:46] Trustee Luckham: it and hopefully we've managed to capture those elements that are important to folks and those

[0:43:55] Trustee Luckham: elements that are not important to folks and indeed if you reject it outright which some people

[0:44:01] Trustee Luckham: are doing, and in fact, quite honestly, some people are doing based upon information that

[0:44:06] Trustee Luckham: they're receiving from other sources, then that just rejects the entire concept of the Islands

[0:44:19] Trustee Luckham: Trust as an agency of the province in delivering on the preserve and protect mandate. And I think

[0:44:24] Trustee Luckham: we as trustees are elected to stand behind the Preserve and Protect mandate of the Islanders

[0:44:33] Trustee Luckham: Trust, as well as represent the voices in our community. So I really look forward to the report

[0:44:38] Trustee Luckham: from ISL. And I just want to, mostly I want to say a really big thank you and acknowledgement

[0:44:43] Trustee Luckham: to ISL for, although it certainly had its shortcomings, but that's a big challenge within

[0:44:50] Trustee Luckham: the islanders trust and within other communities as well doing a very effective and professional

[0:44:55] Trustee Luckham: job framing the conversation as best that they could based upon what we were trying to

[0:45:02] Trustee Luckham: determine about the draft new policy statement which is significant to know that the questions

[0:45:09] Trustee Luckham: were focused on this is the document we have they weren't necessarily broader uh questions about

[0:45:15] Trustee Luckham: what do you think and certainly we've taken that into consideration. But also want to thank the

[0:45:21] Trustee Luckham: staff, all the staff that traveled to all the islands. It was an incredible exertion of effort

[0:45:27] Trustee Luckham: and an incredible backlog of work remains on all of these people's desks that they are now having

[0:45:34] Trustee Luckham: to get to in sacrificing that work for the work of the policy statement. We have done a magnificent

[0:45:44] Trustee Luckham: job. And certainly, in hindsight, one can reflect about how things might have been done differently

[0:45:51] Trustee Luckham: or better. But with professional advice from the consultant, we did an amazing job of reaching out

[0:45:59] Trustee Luckham: to our community that we have not done in 25 years, let's just say. So thank you. Just want

[0:46:08] Trustee Luckham: want to acknowledge that thank you thank

[0:46:10] Voice 9: you paul yeah

[0:46:15] Voice 5: i just want to uh i just want to understand

[0:46:18] Voice 5: maybe and maybe we need some some communication tools because i'm pretty sure i heard uh you say

[0:46:23] Voice 5: that you know we're going to be dealing with this issue about the uh degradation of local authority

[0:46:29] Voice 5: by explaining that we're really talking about things that ltc should do um and whereas i think

[0:46:36] Voice 5: a lot of there's a lot of misunderstanding because a lot of people saw a lot more directive policies

[0:46:41] Voice 5: that said shall and must,

[0:46:43] Voice 5: and that's where a lot of the issues came from.

[0:46:47] Voice 5: So if there is now some way we can change that narrative

[0:46:52] Voice 5: to what we're really saying is should,

[0:46:54] Voice 5: that'd really be great.

[0:46:57] Voice 5: The

[0:46:57] Voice 10: other thing I'm going to

[0:46:57] Voice 5: say is that

[0:46:58] Voice 5: I don't actually think that the ISL engineering engagement

[0:47:02] Voice 5: was for the money, all that great.

[0:47:04] Voice 5: I've heard that.

[0:47:06] Voice 5: One can say anything about any engagement

[0:47:08] Voice 5: by calling it the best thing we've ever done.

[0:47:11] Voice 5: You know, this has been the largest inauguration, whatever. I think there's some reality out there that we have to listen to all elements. There are pro-trustee minorities that we listen to all the time. And there are anti-trustee minorities that we listen to all the time. And then there's the middle group. And it's important that we not try to suggest that the middle group represents one side or the other.

[0:47:36] Voice 5: so i think we need to be a little bit balanced on the way we we look at things and you know

[0:47:42] Voice 5: recognize that thank you yeah

[0:47:45] Trustee Morrison: and to just clarify my own comment my own comment was specifically

[0:47:48] Trustee Morrison: related to the tree cutting uh conversation so not about any of the other policies in the

[0:47:54] Trustee Morrison: um current draft and i'm going to emphasize draft as well um version um yeah so i am a big believer

[0:48:04] Trustee Morrison: that to understand how to implement policies communities have to be able to own what what it

[0:48:09] Trustee Morrison: looks like in their community at the same time i'm also very much a big believer that there are

[0:48:14] Trustee Morrison: overarching policies that actually shall be implemented how they're implemented is in the

[0:48:22] Trustee Morrison: hands of communities um but that there are some things that are broad stroke pieces that we need

[0:48:29] Trustee Morrison: to make sure that are implemented that's just me specifically um i'm gonna ask for case to be the

[0:48:36] Trustee Morrison: oh and we have ben too case and ben to be the final speaker on this because we do have quite

[0:48:41] Trustee Morrison: an agenda today and i want to make sure we have time to do the other things so if we can have

[0:48:46] Trustee Morrison: some final comments um and really keep them to the agenda item which is around the briefing we

[0:48:52] Trustee Morrison: got from claire so case and then ben well

[0:48:55] Voice 11: actually i was going to comment on paul's comment but so

[0:48:59] Voice 11: So I'll leave it for now.

[0:49:00] Voice 11: It's not on the document, not the agenda.

[0:49:04] Trustee Morrison: Thank you, Case.

[0:49:06] Trustee Morrison: Ben?

[0:49:07] Voice 1: I just want to say thanks to all the thoughts so far.

[0:49:12] Voice 1: I'm not quite sure what the conclusion is,

[0:49:15] Voice 1: other than there's like this random,

[0:49:17] Voice 1: like thought of small minority.

[0:49:20] Voice 1: Like, I don't know, like it's politics, you know,

[0:49:22] Voice 1: there's people with opinions that that happens.

[0:49:24] Voice 1: It's not a big deal.

[0:49:26] Voice 1: I did want to say though, I guess,

[0:49:28] Voice 1: I guess I feel like I live in a different reality sometimes than some of my trustees' experience.

[0:49:35] Voice 1: But, I mean, okay, so for sure, staff did a great job at ISL.

[0:49:40] Voice 1: But, I mean, they're getting paid really well to do this.

[0:49:42] Voice 1: So that's awesome.

[0:49:44] Voice 1: I just want to recognize it costs a lot of money.

[0:49:46] Voice 1: And now we have a whole bunch of data and a whole bunch of opinions.

[0:49:50] Voice 1: And then we got a whole bunch of opinions from years before.

[0:49:53] Voice 1: It's like, when is the leadership going to happen?

[0:49:55] Voice 1: it and and i'm i'm kind of done with letting the leadership get off the hook in this the policy

[0:50:02] Voice 1: statement that it like this is a disaster for the trust we like we we are playing defense the whole

[0:50:10] Voice 1: time and now we've been going out collecting opinions right and so we're going to be stuck

[0:50:15] Voice 1: with volumes and volumes of people's opinions uh and and then what what you know so the question

[0:50:21] Voice 1: we really need to get into the into the uh the future debates is what is the vision for the

[0:50:28] Voice 1: policy statement like after the election or whatever's going on what what is going to happen

[0:50:34] Voice 1: as uh in the future like we're right now this is i'm hearing a conversation and it's kind of

[0:50:40] Voice 1: depressing you know we should be at first reading of a of a policy statement and instead we're

[0:50:45] Voice 1: reporting on opinions from some pop-up meetings that weren't that well attended uh so i'm today

[0:50:52] Voice 1: i'm feeling uh a bit uh uninspired uh and i just want to recognize that that this falls on the

[0:50:59] Voice 1: leadership uh as stated in the governance review uh so i i uh i but i do want to thank claire and

[0:51:07] Voice 1: and staff for for working and doing what the trustees asked them to do thanks thank you ben

[0:51:14] Trustee Morrison: all right um so maybe just the last point to the question that you asked around what is the next

[0:51:23] Trustee Morrison: step so the next step as you know technically we're we're getting a verbal briefing because the

[0:51:29] Trustee Morrison: um the report isn't finalized yet and when that report comes in it'll come into council

[0:51:35] Trustee Morrison: is my understanding to trust council in june um and we'll be able to have a look through that

[0:51:40] Trustee Morrison: the June 8th meeting which was also something that Claire mentioned um came up I do want to

[0:51:46] Trustee Morrison: actually have a quick conversation about that before we move on um so and I think the goal then

[0:51:53] Trustee Morrison: from my understanding of flow here is that that report will come in hopefully we'll all read it

[0:51:59] Trustee Morrison: well in advance and really think through it think about um what adjustments we might want to suggest

[0:52:04] Trustee Morrison: what of those adjustments might need to actually have decision points made by council in June if

[0:52:10] Trustee Morrison: if any. And then those things would come through to a summer meeting for the Trust Council Trust

[0:52:16] Trustee Morrison: Programs Committee in the summer, as long as executives continues to pass us this work.

[0:52:23] Trustee Morrison: And then we would make recommendations in September about the next steps going forward,

[0:52:30] Trustee Morrison: or some revised version of the draft or whatever. So that's my understanding of the process at this

[0:52:36] Trustee Morrison: moment um and so claire i think the one thing i need some clarification on related to that

[0:52:43] Trustee Morrison: is um certain i think i said june 8th i meant july 8th um so the is is july 8th the date on

[0:52:51] Trustee Morrison: the calendar that looked like a possibility for staff uh

[0:52:55] Voice 16: so no we've proposed that's for you to

[0:52:58] Voice 16: discuss later on the agenda we've proposed i think july 15th and 22nd as possibilities

[0:53:03] Voice 16: but that's for you hopefully to get together with your calendars and determine what all works for

[0:53:08] Voice 16: you um okay yeah certainly let's talk about that a bit later or certainly if you want to take that

[0:53:14] Voice 16: on now you could but yeah

[0:53:15] Trustee Morrison: I would suggest that we take it on um now because it is related to

[0:53:22] Trustee Morrison: this particular work if that's okay with folks um the so I am actually going to take some holiday

[0:53:30] Trustee Morrison: this year for the first time in a long time and those dates land smack in the middle of my holiday

[0:53:35] Trustee Morrison: so they're not awesome for me personally I would like to be involved in that conversation because

[0:53:41] Trustee Morrison: I do think that it's going to be a lot of synthesis of different things from the report

[0:53:46] Trustee Morrison: from the meeting from you know what are our next steps so I really would like some alternative

[0:53:53] Trustee Morrison: options I will actually work that out if that's the only options available I will take a day

[0:53:59] Trustee Morrison: out of my holiday to be there and i will be in england so it'll be probably the middle of my

[0:54:03] Trustee Morrison: night so um if i can have some suggestions on alternatives related to that or um other comments

[0:54:13] Trustee Morrison: related to people here about days in july that work for them that

[0:54:22] Voice 3: when are you back so i'm gone

[0:54:25] Trustee Morrison: from july 9th to uh although uh just now would i say it sorry say the date one more time claire

[0:54:32] Trustee Morrison: the two dates 15th 22nd

[0:54:35] Trustee Morrison: 15th and 22nd so i'm i'm in europe from the 9th to the 15th in like

[0:54:42] Trustee Morrison: a week that i could eat more easily make it happen in that week so the week of the 9th i

[0:54:48] Trustee Morrison: actually could make it work um the 15th to the end of august i'm on a boat in the united kingdom

[0:54:55] Trustee Morrison: them that gets very complicated for me and um and then i will the week um from the first week of

[0:55:04] Trustee Morrison: august i'm still in europe but i can potentially make it work again i'll be off the boat so those

[0:55:09] Trustee Morrison: two weeks from july 15th to july 31st are really difficult for me um sorry tim i was like i forgot

[0:55:27] Trustee Morrison: forgot for a moment that i was sharing the meeting oh my gosh oh

[0:55:32] Voice 7: yeah the 15th and the 22nd are

[0:55:39] Voice 7: pretty tough for me the 22nd is is uh a definite no um the 15th we have a um first nations um

[0:55:52] Voice 7: archaeology event here and i mean i could potentially bail out on that but i'd really

[0:55:59] Voice 7: rather not and i'm just uh i mean back to staff before wondering if if there's any other um

[0:56:09] Voice 7: potential day available rather than than a friday um because the you know the the monday to thursday

[0:56:19] Voice 7: day part of the week is much more viable for me than the than the frondays are dan

[0:56:26] Trustee Morrison: um

[0:56:29] Voice 6: thanks

[0:56:30] Voice 6: chair um this is going to be challenging um i i mean the because the intent was for us

[0:56:39] Voice 6: to do this in person together so even if you tried to come in

[0:56:43] Voice 9: oh right that's right

[0:56:44] Voice 9: not

[0:56:45] Voice 6: intended to be a so we're that that was the whole idea behind all of this right

[0:56:50] Voice 6: Right. And I see Paul shaking his head, but that was that was why you asked the executive for funding to do that.

[0:57:01] Voice 6: I don't know what you mentioned July 8th a number of times, but I just heard Tim say Fridays are not great for him.

[0:57:07] Voice 6: I think the idea was to do it in Nanaimo, just so it's a little bit of a central location.

[0:57:12] Voice 6: but um uh for northern and other trustees um and i i can't remember whether whether

[0:57:21] Voice 6: but i but if fridays don't work for people then we need to find another alternative um

[0:57:27] Voice 6: so um i'm free any friday including july 8th and uh could certainly do it then or thursday i know

[0:57:35] Voice 6: that i i think one of the things i think a couple of people who work fridays sometimes is a little

[0:57:41] Voice 6: easier than middle of the week uh but i don't know i guess we need to have that conversation but

[0:57:47] Voice 6: i just did staff not consider july 8th because it conflicts with something

[0:57:53] Trustee Morrison: it's too early i think is the concern about getting concerned around from the june meeting

[0:57:58] Trustee Morrison: i don't necessarily think that we should think of the june meeting as like the input we get from

[0:58:05] Trustee Morrison: the june meeting can be like a an additional layer of the things that we consider at this

[0:58:10] Trustee Morrison: meeting but i really think it's the the engagement report and like a working meeting to kind of work

[0:58:17] Trustee Morrison: from there is the big issue claire do you want to add anything to that um

[0:58:21] Voice 16: well i can just add

[0:58:22] Voice 16: in terms of the committee meetings calendar we um have noted on the seventh that there is a special

[0:58:27] Voice 16: ltc meeting at four o'clock on the seventh so if it was in person um that might be challenging for

[0:58:33] Voice 16: for chair Luckham at least to get back to you.

[0:58:37] Voice 16: The eighth does not have anything noted.

[0:58:42] Trustee Morrison: Okay, so the seventh or the eighth would be possible.

[0:58:45] Trustee Morrison: It would just mean that chair Luckham

[0:58:46] Trustee Morrison: might not be able to be present.

[0:58:50] Trustee Morrison: Okay, Paul.

[0:58:54] Voice 5: Can I suggest that maybe there's,

[0:58:56] Voice 5: I guess there's what about 13 of us on the committee.

[0:59:01] Voice 5: And so perhaps, and there's probably three, four,

[0:59:06] Voice 5: three or four staff that are involved as well. Maybe a Google pool might be appropriate rather

[0:59:11] Voice 5: than to try to fix it to one person or two persons or three, three trustees schedules,

[0:59:17] Voice 5: uh, because I'm pretty busy just like everybody else. I'm doing now 24 ambulance shifts a month

[0:59:23] Voice 5: and, uh, I'm managing that along with, uh, my CRD work and along with my consulting work. And

[0:59:30] Voice 5: yeah, so this, um, I think a doodle pool will be very helpful so that everyone can,

[0:59:35] Voice 5: and we can fit in the most people possible.

[0:59:38] Voice 5: And then some clarity as to whether this is going to be

[0:59:41] Voice 5: solely in person or a hybrid,

[0:59:45] Voice 5: or is the public gonna be involved in this,

[0:59:47] Voice 5: or is this just simply a solely trustees working session?

[0:59:51] Voice 5: So a little clarity on all of those things,

[0:59:54] Voice 5: my recommendation.

[0:59:56] Trustee Morrison: So I think I can provide some of that clarity.

[0:59:58] Trustee Morrison: So,

[1:00:00] Trustee Morrison: Right now, I'm not necessarily trying to come to an agreement that there's a singular date because we can do that with a resolution without meeting.

[1:00:07] Trustee Morrison: What I'm trying to do is get a shorter list of possible days that we can put out for review because that alone is a challenge.

[1:00:17] Trustee Morrison: So that's one thing.

[1:00:19] Trustee Morrison: So I think if we consider the 7th and 8th potentially with the other dates that are offered and do a poll, that's a great idea.

[1:00:25] Trustee Morrison: um and then the the intent of this meeting um really is to not um to use the work that the

[1:00:38] Trustee Morrison: committee has done over the last three years on this as a synthesis meeting like like what is

[1:00:45] Trustee Morrison: all this input that we've gotten from all these different engagements from the work in our our

[1:00:50] Trustee Morrison: our own communities? How do we synthesize and make some recommendations forward for trust counsel?

[1:00:55] Trustee Morrison: And to do that, we really need to get that meeting in, in July to like really have that in the

[1:01:00] Trustee Morrison: packet in enough time and to executive enough time. So that was the reason for asking it.

[1:01:05] Trustee Morrison: The reason for doing it in person, if possible, is because I think it's going to help for us to

[1:01:10] Trustee Morrison: actually be in a room together and have those, like somebody else mentioned earlier, it's just

[1:01:16] Trustee Morrison: easier to have those informal one-on-one conversations as they sort of pop up in a

[1:01:21] Trustee Morrison: little less structured environment than sometimes Zoom allows for. Whether we still allow for Zoom

[1:01:27] Trustee Morrison: like in a hybrid thing, I think we have to because I don't think that everybody can travel

[1:01:33] Trustee Morrison: always. I think it's helpful to have every voice if we can have it, even if it's not

[1:01:37] Trustee Morrison: in person. So, and we certainly have the capability at the offices to pull people in

[1:01:45] Trustee Morrison: virtually so i think that that's reasonable whether the public's there or not um there is

[1:01:50] Trustee Morrison: no real intent for this to be a public like input session um having public be able to watch it i

[1:01:58] Trustee Morrison: think it's more of like a we i'm i have no problem with being recorded um and live streamed if we

[1:02:04] Trustee Morrison: have virtual components or people in like we do in these meetings i have no issues with that if

[1:02:09] Trustee Morrison: anybody does maybe if you could raise them with claire um or robert and just let us know what

[1:02:14] Trustee Morrison: what your thinking is on that would be helpful.

[1:02:18] Trustee Morrison: The real, the sort of intent of this meeting

[1:02:21] Trustee Morrison: is to try and have trustee driven revisions

[1:02:26] Trustee Morrison: to the draft statement at this point,

[1:02:28] Trustee Morrison: so that these pieces that we've struggled with

[1:02:34] Trustee Morrison: over the last year,

[1:02:35] Trustee Morrison: are we actually resolve some of these things,

[1:02:38] Trustee Morrison: are not resolved, but makes like solid recommendations

[1:02:40] Trustee Morrison: for council on these things.

[1:02:44] Trustee Morrison: Steve, I'm gonna go to you, then Peter, then Michael.

[1:02:49] Voice 4: I'm just wondering whether there's going to be

[1:02:51] Voice 4: a report on ISL's findings to council,

[1:02:56] Voice 4: and if so, whether we can tie a meeting in

[1:02:59] Voice 4: closer to council.

[1:03:00] Voice 4: Council meeting's gonna be in late June.

[1:03:03] Voice 4: So maybe we can tie it in right after the council meeting

[1:03:07] Voice 4: before everybody takes off for July and August.

[1:03:10] Trustee Morrison: The council meeting is virtual.

[1:03:13] Voice 4: Fair enough.

[1:03:14] Voice 4: Well, if we have to meet virtually, it's a lot better than not meeting in person.

[1:03:21] Voice 4: So

[1:03:21] Trustee Morrison: just

[1:03:23] Voice 4: look for options here.

[1:03:24] Trustee Morrison: So maybe on the survey, too, we can say, like, can you meet virtually or can you meet in person?

[1:03:31] Trustee Morrison: That would be a good thing to know, how many people can meet in person or want to.

[1:03:35] Trustee Morrison: Peter?

[1:03:37] Trustee Luckham: Well, just to aid in narrowing the scope, the 7th and 8th is certainly possible for me

[1:03:42] Trustee Luckham: um in any kind of format that you choose thank

[1:03:46] Trustee Morrison: you although i do see a note from claire in the

[1:03:49] Trustee Morrison: in the chat about the shifting of the ec meeting um michael um

[1:03:55] Voice 3: listen i know how difficult this is

[1:03:57] Voice 3: any chance because on a doodle doodle poll sorry of adding the sixth to the seventh and the eighth

[1:04:03] Voice 3: i quite like the idea of a round trust council meeting if that could work especially with the

[1:04:09] Voice 3: monday the 20th is uh august simply leaving it too late or not working for people's schedules

[1:04:16] Trustee Morrison: august is too late to get to the ec and then get into the package for september

[1:04:21] Trustee Morrison: yeah okay

[1:04:22] Voice 3: all right um gosh uh the week of july beginning the 18th is that any any light at the

[1:04:32] Voice 3: tunnel on the tunnel on that week um

[1:04:36] Trustee Morrison: that's the same issue for me personally but i think we

[1:04:38] Trustee Morrison: We there is a couple of suggestions like related to that week.

[1:04:42] Trustee Morrison: There's the 22nd was suggested already.

[1:04:45] Voice 3: OK, that would that would work. All right.

[1:04:47] Voice 3: I know how difficult

[1:04:48] Voice 3: this is and maybe a doodle post.

[1:04:50] Voice 3: And the only problem is if you don't get enough, it kind of nixes the meeting and then you're back to ground zero.

[1:04:57] Trustee Morrison: Yeah. So it sounds like we have a couple additional possible dates.

[1:05:00] Trustee Morrison: One. So what I'm hearing so far, if I can just synthesize is one is potentially adding a day to the earlier or later aspect of Trust Council.

[1:05:07] Trustee Morrison: I would ask for after trust council.

[1:05:12] Trustee Morrison: The other option would be the July 6th,

[1:05:17] Trustee Morrison: I heard is a possibility as well and schools out.

[1:05:21] Trustee Morrison: So that does help a little bit for,

[1:05:23] Trustee Morrison: I know Trustee McConkie has work schedules

[1:05:26] Trustee Morrison: related to the schooling.

[1:05:27] Trustee Morrison: So that's helpful.

[1:05:28] Trustee Luckham: Peter.

[1:05:30] Trustee Luckham: I don't know.

[1:05:31] Trustee Luckham: I don't think the six should be in scope.

[1:05:35] Trustee Luckham: That is an important executive committee.

[1:05:37] Trustee Luckham: meeting. But certainly, I indicated that the 7th and 8th, the 7th, there was a question

[1:05:42] Trustee Luckham: about my commitment to Salt Spring, but I can certainly be available for during the day meeting

[1:05:47] Trustee Luckham: on the 7th and 8th. And I think it's incredibly important that this be recorded. I assume that

[1:05:54] Trustee Luckham: all meetings would be transparent and public in whatever way we can, because indeed, I believe

[1:06:00] Trustee Luckham: believe that everybody that is interested needs to observe the debate at this table as the body

[1:06:09] Trustee Luckham: that is going to make recommendations to council. And indeed, council will have their opportunity

[1:06:14] Trustee Luckham: to speak on this. This is not a closed loop in any way, shape or form. So just want to be clear

[1:06:20] Trustee Luckham: about that.

[1:06:21] Trustee Morrison: Yeah, no, it sounds good. Is that enough information to go forward with? Sorry,

[1:06:28] Trustee Morrison: are you

[1:06:28] Voice 16: muted uh yes we'll put out a doodle poll as i say the executive committee date of the six

[1:06:33] Voice 16: is currently in flux due to a competing anchorage meeting organized by the southern gulf islands

[1:06:38] Voice 16: forum so we'll get that settled i suppose and then come back to you with some alternate dates

[1:06:43] Trustee Morrison: okay that sounds great thank you um peter did you have something else you wanted to add well

[1:06:49] Trustee Luckham: yeah sorry uh indeed the anchorage is meeting is the other reason why the six is not available

[1:06:53] Trustee Luckham: available I I think that that Anchorage's meeting is important for a number of um trustees and

[1:06:59] Trustee Luckham: myself to attend okay

[1:07:01] Trustee Morrison: all right um complicated scheduling of the trust thank you so

[1:07:11] Voice 16: if I might

[1:07:12] Voice 16: committee we'll do a doodle poll lend and then consult with the chair based on the results and

[1:07:16] Voice 16: then come to you with an RWM does that seem the best approach to all yeah

[1:07:22] Trustee Morrison: I think so and we'll

[1:07:23] Trustee Morrison: just provide the information can we can do that in an RWM just provide the information from the

[1:07:27] Trustee Morrison: poll with the rwm right okay that would be helpful just to inform people so they understand what the

[1:07:32] Trustee Morrison: differences are all right okay and um

[1:07:39] Voice 16: if i might chair just for the sake of the public an rwm

[1:07:43] Voice 16: is a resolution without meeting which allows for decisions to be made outside meetings in

[1:07:48] Voice 16: certain circumstances all

[1:07:51] Trustee Morrison: right and i feel the odd need to actually state that i actually do

[1:07:59] Trustee Morrison: do try to organize my life quite radically around many of the trust commitments. And so in the

[1:08:07] Trustee Morrison: times when it doesn't work very well, I'm sorry that I asked for some lenience.

[1:08:14] Trustee Morrison: All right. So let's go ahead and move on to 7.2, the Trust Area Mailing

[1:08:27] Trustee Morrison: program project charter. So is that clear?

[1:08:29] Voice 16: Yes, thank you. Yes, thank you. I'm happy to introduce

[1:08:35] Voice 16: this item and I'll note that Tara Tedesco is with us today as the primary staff person who worked

[1:08:40] Voice 16: on the project. So I'll provide an introduction, but she's with us to answer any of your questions

[1:08:44] Voice 16: about how it went or any of the specifics of the briefing. And I'll apologize, I'm at the office

[1:08:49] Voice 16: today and there seems to be a lot of parking lot noise. So we brought you a recommendation here for

[1:08:54] Voice 16: endorsement of a proposed project charter which would focus your stewardship education funding

[1:08:59] Voice 16: from trust council this year into continuation of the mailing that you to new residents that

[1:09:04] Voice 16: you started this year we brought you a little bit of history in the briefing around how the

[1:09:09] Voice 16: mailing went and you'll note that it successfully went out to about a thousand residents i think we

[1:09:15] Voice 16: had returns in the order of 15 to 20 something like that so it looks like most were successfully

[1:09:21] Voice 16: successfully reaching the residents and certainly during the 2050 engagement we did hear from a

[1:09:26] Voice 16: number of new residents that they received the package and we heard positive feedback we did

[1:09:31] Voice 16: hear we have heard anecdotally of some online chatter that some people received it who have

[1:09:37] Voice 16: been long-term residents in certain circumstances we understand they've recently subdivided or had

[1:09:43] Voice 16: a change in use that might have triggered that error or the misunderstanding of why it got sent

[1:09:49] Voice 16: and we're looking at that in terms of the GIS code to try and minimize any of that that might

[1:09:53] Voice 16: have happened. You'll also note that in the delivery last year that we came in quite significantly

[1:09:57] Voice 16: under budget. That was due to BC Mail being able to, I guess, source the printing and distribution

[1:10:05] Voice 16: at a lower cost than they had previously estimated for us. So that change is now reflected in the

[1:10:10] Voice 16: budget that we're bringing to you now, now that they have more experience with the program.

[1:10:14] Voice 16: so essentially more mailings for less money into the future. You've been given a budget this year

[1:10:20] Voice 16: of $13,000 for stewardship education generally and coincidentally undertaking the project as

[1:10:26] Voice 16: proposed comes in about at that price or at that

[1:10:29] Voice 16: budget. The one change we're proposing to you for

[1:10:32] Voice 16: this year would be to make more of the packages available to new renters. We did get some feedback

[1:10:40] Voice 16: back from renters that they felt excluded from this and one or two trustees also reached out

[1:10:44] Voice 16: with concern that they felt this should be available to renters as well so that's our

[1:10:48] Voice 16: proposal to you in terms of tweaking this proposed program this would be undertaken

[1:10:55] Voice 16: sort of as a new if you want to undertake it as proposed this is sort of become a new routine

[1:10:59] Voice 16: function of trust area services we're recommending three times a year that it go out and certainly

[1:11:05] Voice 16: it has been set up in such a way that it's us providing the materials to BC Mail and they

[1:11:10] Voice 16: take on the printing and or that we would take on the printing and then they would take on the

[1:11:15] Voice 16: actual mechanics of organizing the mailing and sending it out what it would mean though is that

[1:11:20] Voice 16: that would be the entirety of your budget for this year towards this one activity and you wouldn't

[1:11:24] Voice 16: have any additional funding for other stewardship education activities so that's something for you

[1:11:30] Voice 16: to consider we've included a few alternatives for you one would be to ask for additional reporting

[1:11:37] Voice 16: or options and the other would be if you had stewardship education activity that you thought

[1:11:42] Voice 16: the trust should be undertaking you could perhaps perhaps recommend that to the executive committee

[1:11:46] Voice 16: for them to consider through the communications budget so i'm happy to take questions and i'll

[1:11:52] Voice 16: note that um tara is here also um you'll note in the briefing i hope that we included

[1:11:58] Voice 16: um information around what it would cost to send it to all resident all new or all residents of

[1:12:04] Voice 16: the trust area. That was a question you had for us, I think that was asked in February,

[1:12:08] Voice 16: and we noted that that's approximately $80,000. So with that, happy to take any questions.

[1:12:17] Voice 9: All right. Any questions for Clare? Steve?

[1:12:25] Voice 4: Yeah, I've been trying to get some information out to real estate agents at their

[1:12:31] Voice 4: offices. They hand out documents to prospective buyers and they've been out of these documents

[1:12:38] Voice 4: for a long time and I think it would probably be equally valid and valuable to have these handouts

[1:12:48] Voice 4: available to prospective buyers as opposed to mail out and these silly fridge magnets as far

[1:12:56] Voice 4: as I'm concerned I just don't think that mail outs are really we get so much junk mail on the

[1:13:02] Voice 4: islands from Canadian Tire and everybody else and I just don't think that they're they're fully

[1:13:07] Voice 4: accepted. I don't think they're read that much. So I'd rather see a vote from real estate agents

[1:13:15] Voice 4: because if their clients turn around and say, why didn't you tell me that this place was a

[1:13:22] Voice 4: protected area, then the real estate agents have a little more responsibility in making sure that

[1:13:29] Voice 4: information gets out. So that's my good bit. Scott?

[1:13:40] Voice 17: Thank you. I agree with Trustee Wright

[1:13:43] Voice 17: on half the points there. I think we talked about trades and real estate, getting some more

[1:13:49] Voice 17: information and having some targeted sort of outreach to them. I still think that's a really

[1:13:54] Voice 17: good idea. Mailouts from a professional communication standpoint are effective.

[1:14:01] Voice 17: And you're seeing, you know, you can't kind of say, well, in the discussion around the policy

[1:14:04] Voice 17: statement there's been these mail outs and they've they've changed the narrative and then say well

[1:14:08] Voice 17: mail outs don't work because they actually they actually do if you do them well um and and in

[1:14:14] Voice 17: these days it's really hard to get people's eyeballs um and and that's uh that's something

[1:14:20] Voice 17: that could work um i'll also note that canada post isn't the only way to distribute things and

[1:14:26] Voice 17: that on islands you often have say that community newspaper that will do mail drops where you

[1:14:30] Voice 17: already have the content you have the something on the island and it's you're literally just going

[1:14:35] Voice 17: to the post office and it's it's a much it's not the same as as a as a mail out from a centralized

[1:14:40] Voice 17: space off island those could be you could see significant cost savings with doing it if you

[1:14:46] Voice 17: already got a structure on islands as as gabriola does so some of the budgeting in this i was

[1:14:52] Voice 17: disappointed to see that it's not necessarily tailored to the way that information is distributed

[1:14:57] Voice 17: distributed on islands. And so I would, I would hope that there's, you could reach out to say

[1:15:03] Voice 17: the Gabriel Sounder here and find out what they would charge for this. I don't think it'll be

[1:15:08] Voice 17: $80,000 if that kind of more island specific budgeting takes place. And I think, I do believe

[1:15:19] Voice 17: that having more of this printed material in more people's hands will deal with some of the

[1:15:27] Voice 17: challenges that we've seen where we end up with a local trust committee that is deciding on

[1:15:32] Voice 17: development variance permits for infrastructure that's already been built which has been

[1:15:36] Voice 17: predominantly the most time we've spent and I think that's that's like sort of hidden cost of

[1:15:42] Voice 17: all this or not so hidden cost that's it's very significant so you know we can't complain about

[1:15:47] Voice 17: not communicating with people and how the trust is invisible and not you know do something about

[1:15:52] Voice 17: it so i i thank you for the work and i i think a lot more needs to be done on this uh david

[1:16:03] Trustee Critchley: thank you i'm just wondering on the timing here the frequency of these mail outs uh could staff

[1:16:09] Trustee Critchley: give some indication of the uh additional cost if this was done say on a quarterly basis as opposed

[1:16:15] Trustee Critchley: to three times or um on the other hand how much money could be saved if you went to just doing

[1:16:22] Trustee Critchley: it twice a year that sort of thing just to get a feel for the additional expense or perhaps none

[1:16:31] Trustee Morrison: thanks claire do you want to comment i can also

[1:16:34] Trustee Morrison: speak to that claire if you like

[1:16:36] Trustee Morrison: thank

[1:16:37] Voice 15: you go ahead i'm sorry i can't see myself for some reason

[1:16:43] Voice 15: i'm assuming you all can hear me and see me um the costs so the idea of the frequency

[1:16:50] Voice 15: The proposed frequency is based on reaching those who have purchased properties soon in terms of their date of purchase.

[1:17:01] Voice 15: And so the idea is that doing it every what could be quarterly or every three times a year is that you're not just you're not waiting a year because they may have already begun to modify the property or make decisions on the property.

[1:17:15] Voice 15: So that was some of the premise there.

[1:17:17] Voice 15: and in terms of costs it's actually very little cost difference between three and four times a

[1:17:23] Voice 15: year i think uh part of the other reasoning around three times a year is the heavy workload of

[1:17:29] Voice 15: of staff and that if it was quarterly the person responsible would basically be working on it 365

[1:17:37] Voice 15: days a year some element of it whereas just moving it up to three times a year

[1:17:41] Voice 15: um yeah that person's able to uh have more capacity to work on other things hopefully

[1:17:51] Voice 15: that's helpful and when i say minimal basically every time you open up something with um bc mail

[1:17:59] Voice 15: it costs 45 so that's pretty that's a small amount of the budget

[1:18:07] Trustee Morrison: claire anything else to add to that um

[1:18:09] Voice 16: yes i i would just speak to 365 days a year i don't think

[1:18:13] Voice 16: gets that to that extent. Certainly, though, the more often we do it, we have picked the months

[1:18:17] Voice 16: that are in the briefing. So July, October, and I think it was February, as the

[1:18:21] Voice 16: months where we

[1:18:22] Voice 16: don't have other major initiatives that the program coordinator position would be assisting

[1:18:25] Voice 16: with. So annual reports, stewardship awards, budget consultation were the ones we were trying

[1:18:30] Voice 16: to smooth the workload around those other major initiatives that that position supports.

[1:18:37] Voice 16: But in terms of cost, yeah, it's simply staff time. And if this is a priority for you,

[1:18:40] Voice 16: then of course we would shift things around to make it work and it would just come at

[1:18:46] Voice 16: we just juggle other things to do a little bit less of something else all

[1:18:51] Trustee Morrison: right Dan thanks

[1:18:56] Voice 6: what I'm not hearing is is a discussion about well this is the only stewardship education we

[1:19:03] Voice 6: can do this year this this this fiscal although I think that may be an appropriate approach to

[1:19:10] Voice 6: take because the next trust council will decide on their and the next trust programs will probably

[1:19:14] Voice 6: decide on their own uh stewardship education and we don't have a current program um mostly because

[1:19:21] Voice 6: of capacity i mean there were a few suggestions issues of of potential stewardship and community

[1:19:28] Voice 6: education programs that have really sort of fallen off just simply because we've been inundated with

[1:19:34] Voice 6: others so this seems to work um i think the material but it looks like the real cost is

[1:19:40] Voice 6: printing um mailing is is is what it is uh and i agree with just uh with trust colburn that if you

[1:19:47] Voice 6: can find other ways to to um distribute it but that that no should be explored i know galliano

[1:19:53] Voice 6: has a similar uh sort of mail drop program i don't know about other islands that it can do

[1:19:59] Voice 6: that's less expensive that you get to more but the real cost is in the printing when you say

[1:20:05] Voice 6: 80,000 that's that's probably two-thirds of that probably the printing cost anyway i support this

[1:20:12] Voice 6: program um i i am sort of ambivalent as to whether it's twice a year or three times a year if you

[1:20:18] Voice 6: need to save a little bit of money for another potential community stewardship uh education

[1:20:23] Voice 6: program i'd be fine with going two times a year but i support this program i think it's good

[1:20:28] Voice 6: it'd be great to get it to people in advance but that probably means you're handing it out to you

[1:20:34] Voice 6: know seven out of ten people that don't end up buying or coming to the islands just there's just

[1:20:39] Voice 6: people and you're also putting in the distribution in the hands of somebody other than uh the trust

[1:20:44] Voice 6: uh entrusting that they'll do that um and hand it out and i so i think the more direct thing to do

[1:20:50] Voice 6: is to just get it out the way it is the best way we have to get that so i'm i support about this

[1:20:55] Voice 6: program and would uh would probably move the motion once the discussion got to the point where

[1:21:01] Voice 6: all right

[1:21:05] Trustee Morrison: so do i have somebody to make motion

[1:21:21] Voice 9: uh david sure

[1:21:25] Trustee Critchley: i'll make the motion on the trust programs committee endorse the living in the

[1:21:29] Trustee Critchley: trust area mailing project program project charter dated may 13th 2022 thank

[1:21:36] Trustee Morrison: you do i have a seconder

[1:21:37] Trustee Morrison: seconder with Doug okay any further discussion on that motion all right can I have digital hands

[1:21:50] Voice 9: please all those in favor thank

[1:22:01] Trustee Morrison: you okay if I can have hands down please any opposed okay there's

[1:22:11] Trustee Morrison: none opposed that carries thank you very much um is that everything that you need there Claire

[1:22:24] Voice 16: yes thank you I'd just like to take a minute to acknowledge uh Tara Tedesco's work on this

[1:22:28] Voice 16: um it's been quite an effort to get the program up and running and sort out the

[1:22:31] Voice 16: many, many small details. And I would say the stewardship tips document was particularly well

[1:22:36] Voice 16: received in communities. We had it out at the 2050 tables and really it was a hot item. So I think

[1:22:43] Voice 16: that will continue to be a good legacy product for the trust, as was the government services

[1:22:47] Voice 16: documents. People, particularly our new folks, really did seem to appreciate that document.

[1:22:51] Voice 16: And so I think these are good and useful products that I think the community are being well received

[1:22:56] Voice 16: evening community and

[1:22:58] Trustee Morrison: i know you're likely to do this anyway but if i can suggest that that also

[1:23:02] Trustee Morrison: be really a clear piece of like where trustees can get access to these communication in our

[1:23:08] Trustee Morrison: june meeting so that um trustees can also make sure that these things are circulating in their

[1:23:13] Trustee Morrison: communities as good um communication tools absolutely

[1:23:17] Voice 16: and if trustees would like to supply

[1:23:18] Voice 16: please just reach out to tara and let us know perfect thank you all right

[1:23:23] Trustee Morrison: peter did you have

[1:23:24] Trustee Morrison: a quick comment um

[1:23:26] Trustee Luckham: yeah i do um and that last uh question comment there uh helps uh with that

[1:23:32] Trustee Luckham: is just about measuring success because that's one of the things that has come up and uh indeed

[1:23:39] Trustee Luckham: um do you have any thoughts about how it is that we might uh report back um and measure success on

[1:23:47] Trustee Luckham: a on an annual basis or something like that um

[1:23:51] Voice 16: i haven't turned my mind to that for this particular

[1:23:52] Voice 16: particular program yet, so would welcome thoughts on that.

[1:23:57] Voice 16: No, I don't have anything to say at this time around that for this program in particular.

[1:24:01] Trustee Luckham: Thank you.

[1:24:02] Trustee Luckham: All

[1:24:06] Trustee Morrison: right. So I'm going to move us forward to 8.3, page 14, the annual report.

[1:24:14] Trustee Morrison: There is a request for a decision here.

[1:24:19] Trustee Morrison: So

[1:24:19] Voice 16: this is an annual activity coming to you to approve the draft, the draft text for your section of the annual report.

[1:24:26] Voice 16: So staff have drafted it based on a review of your minutes

[1:24:30] Voice 16: from the last year.

[1:24:31] Voice 16: So we'd like to have you hopefully have read this

[1:24:35] Voice 16: and can suggest any edits you might like

[1:24:37] Voice 16: so we can amend it and then forward it into the annual report

[1:24:40] Voice 16: that will travel to trust council for approval in June.

[1:24:46] Trustee Morrison: All right, any edits or revisions,

[1:24:49] Trustee Morrison: suggestions on this particular item?

[1:24:52] Trustee Morrison: Chair Luckom, I'm gonna assume

[1:24:53] Trustee Morrison: that's still the remaining hand.

[1:24:59] Voice 9: Okay, if not, can I have a motion?

[1:25:12] Trustee Morrison: Nice and loud, Dan, I can't hear you.

[1:25:13] Trustee Morrison: Oh,

[1:25:14] Voice 6: sorry, is my mic not working?

[1:25:16] Trustee Morrison: Got it now, got it now, yeah.

[1:25:17] Voice 6: Sorry, the Trust Program Committee approved

[1:25:20] Voice 6: the attached text for inclusion in the 2021-2022

[1:25:24] Voice 6: annual report for approval by Trust Council

[1:25:26] Voice 6: and submission to the Minister of Municipal Affairs.

[1:25:30] Trustee Morrison: Thank you, can I have a second on that?

[1:25:32] Voice 5: I'll second, Paul Brown.

[1:25:33] Trustee Morrison: Okay, I have Paul seconding any discussion

[1:25:38] Trustee Morrison: on the annual report text.

[1:25:42] Trustee Morrison: Okay. Can I have digital

[1:25:43] Voice 9: hands for the vote? All those in favor? Thank you. Hands down, please.

[1:25:56] Voice 9: Any opposed? Tim? Okay.

[1:26:01] Trustee Morrison: Hand down, please. Okay. That carries. No opposed. All right.

[1:26:08] Trustee Morrison: That moves us to the community stewardship briefing. Can I just pause for a second on this?

[1:26:16] Trustee Morrison: So my understanding is we actually dealt with 8.3 already because we did it at the top.

[1:26:23] Trustee Morrison: 8.4 is a letter to the chair.

[1:26:26] Trustee Morrison: I'm actually wondering if we want to flip 8.2 and 8.4 just because we're going to go

[1:26:31] Trustee Morrison: into closed meeting right after related to the stewardship awards.

[1:26:35] Trustee Morrison: So if I can ask if there's no opposition that we switch 8.2 and 8.4.

[1:26:40] Trustee Morrison: Okay, I'm going to go ahead and do that by consent.

[1:26:46] Trustee Morrison: So can we have, we're on page, actually,

[1:26:49] Trustee Morrison: it's a verbal update. So, um, letter to post election. Um, okay. So one of the things that

[1:26:58] Trustee Morrison: we need to do is that, um, as chair, I, I would write a letter to the chair of the trust programs

[1:27:07] Trustee Morrison: committee in after the election, whoever that is. So it'll be in December, January that they have,

[1:27:13] Trustee Morrison: they become the chair. And so, um, any suggestions or comments or thoughts would be helpful. I would

[1:27:19] Trustee Morrison: would personally prefer that that be in writing and if you could cc Claire and myself because

[1:27:27] Trustee Morrison: we'll work that letter out together. Claire is there any other things that you really want to

[1:27:32] Trustee Morrison: name there? Well

[1:27:33] Voice 16: I can say this is a discretionary activity it's not required but the idea I think

[1:27:38] Voice 16: was and it has it happened last term that the committee would write a letter to the future

[1:27:42] Voice 16: committee after the term with any thoughts or recommendations or things to think about or

[1:27:47] Voice 16: consider and the reason the chair and I spoke about putting it on this agenda was such that

[1:27:52] Voice 16: it could then be drafted and returned to your August agenda to make sure that you're all

[1:27:56] Voice 16: in agreement with whatever message that might be to the incoming trust programs committee

[1:28:00] Voice 16: but it is a discretionary activity I think the other regional planning committee and financial

[1:28:05] Voice 16: planning committee I think staff of those committees are also planning to recommend

[1:28:08] Voice 16: this similar approach but completely at your discretion yeah

[1:28:13] Trustee Morrison: so my intent would be to do

[1:28:15] Trustee Morrison: such a letter um so if there's anybody who wouldn't want to do that um we should talk about

[1:28:21] Trustee Morrison: that but my intent would be to do something like that just because it's quite likely there's going

[1:28:25] Trustee Morrison: to be carryover of the trust program or the trust policy statement review um work and it would be

[1:28:31] Trustee Morrison: really good to just have like a little bit of a documentation of like this is the different steps

[1:28:36] Trustee Morrison: that have happened in this clearly documented forward and it is in the program like there are

[1:28:42] Trustee Morrison: other places it is documented but having it summarized and synthesized in one place I think

[1:28:46] Trustee Morrison: would be helpful so that would be one of the things that I personally would want to be on that letter

[1:28:51] Trustee Morrison: um and and then maybe the discussion that we had and the um I actually think I'll pause there that

[1:28:58] Trustee Morrison: would be the big thing is there any other big topic areas and not the details of them because

[1:29:03] Trustee Morrison: I would prefer those to be in writing so that we can have something concrete to work from

[1:29:06] Trustee Morrison: but any other big areas that people would like to be communicated to the next chair

[1:29:10] Trustee Morrison: or the next committee more generally?

[1:29:18] Voice 9: Tim?

[1:29:21] Voice 7: I think one thing that I would recommend

[1:29:24] Voice 7: is a little bit of an emphasis on the importance

[1:29:32] Voice 7: of communicating with the public

[1:29:35] Voice 7: in terms of the intent behind

[1:29:44] Voice 7: what Trust Programs Committee is about

[1:29:46] Voice 7: and the initiatives that we undertake

[1:29:49] Voice 7: take and and um sort of where that's coming from again it's about the trying to get ahead of the um

[1:29:57] Voice 7: the communication issue uh and

[1:30:00] Voice 7: and to try and head off the misunderstanding or misinformation so I think highlighting

[1:30:06] Voice 7: communications and the importance of that that's what I would suggest that'd

[1:30:10] Trustee Morrison: be great yeah and

[1:30:14] Trustee Morrison: maybe related to that Tim I would also add like broadly speaking what have we learned like this

[1:30:20] Trustee Morrison: term related to engagement and communications so not just communications but like community

[1:30:25] Trustee Morrison: engagement efforts um also related to that claire i think it would be helpful to add in like um

[1:30:35] Trustee Morrison: trustee learning like what are the things that related to the projects that are being carried

[1:30:41] Trustee Morrison: out in different committees i think that probably crosses all committees maybe it's the executive

[1:30:45] Trustee Morrison: council does that one but like what is um something about trustee learning that we might

[1:30:50] Trustee Morrison: want to say or think about because i know that it has been a challenge just in how we

[1:30:56] Trustee Morrison: think and learn about climate change more broadly or reconciliation so okay

[1:31:01] Voice 9: uh peter there

[1:31:07] Trustee Luckham: we go um

[1:31:08] Trustee Luckham: thank you uh chair morrison in fact you've just touched on what i am thinking here and i'll

[1:31:17] Trustee Luckham: apologize because i'm just thinking off the thinking out loud off the cuff is indeed one of

[1:31:24] Trustee Luckham: the what one of the conversations is happening in the executive committee at the moment is indeed

[1:31:28] Trustee Luckham: Indeed, that inaugural period of the new council, potential election, well, in fact, election of trustees, potential interest in committee work, potential chair and vice chair nominations in that election process.

[1:31:46] Trustee Luckham: and indeed we are looking at what the options are there

[1:31:51] Trustee Luckham: to expand and make that more informed

[1:31:56] Trustee Luckham: as is expressed wish of council

[1:31:59] Trustee Luckham: and other comments that we've received.

[1:32:02] Trustee Luckham: But it seems to me that indeed this idea

[1:32:05] Trustee Luckham: of a letter going forward from the committee chairs

[1:32:09] Trustee Luckham: and in this particular case TPC,

[1:32:11] Trustee Luckham: is that that information actually would be,

[1:32:14] Trustee Luckham: maybe there's a second letter or derivative of that letter that actually could be more of a

[1:32:20] Trustee Luckham: document that might be available to trust possible candidates, for sure, trustees when they're

[1:32:27] Trustee Luckham: elected, so that they can consider their interest in participating in those committees, because

[1:32:34] Trustee Luckham: indeed, that sort of synthesis that is potentially possible in a letter of that nature would

[1:32:41] Trustee Luckham: would stimulate interest or dissuade others that maybe don't fully understand what the

[1:32:49] Trustee Luckham: role and relationship of the committee structure is. And granted, there may be some changes to

[1:32:56] Trustee Luckham: that committee structure, but that will certainly be a decision of a future council than this

[1:33:02] Trustee Luckham: council. And of course, there's lots of conversations to happen in between, but

[1:33:06] Trustee Luckham: But just want to plant that seed that that letter might be a little bit more broad and well-received by all in this whole change of council cycle that we're about to enter.

[1:33:23] Voice 16: Claire?

[1:33:25] Voice 16: Yes, I just wanted to mention in terms of the elections and helping new candidates understand the trust.

[1:33:32] Voice 16: As was mentioned earlier, we are quite backlogged with the number of activities due to all the focus on the 2050.

[1:33:38] Voice 16: But one of the things on the list is to try and produce a small video about that we're jokingly calling.

[1:33:43] Voice 16: So you want to be a trustee? Well, come up with a proper title.

[1:33:47] Voice 16: But that would outline the basics of what it is that a trustee does, the different types of responsibilities and that there are council committees that they can serve on,

[1:33:55] Voice 16: as well as how, you know, the nuts and bolts of how to get nomination papers and all the rest of it.

[1:34:00] Voice 16: But that we're hoping to pull that out and have it done sort of sometime in July is the goal.

[1:34:04] Voice 16: But we haven't yet started. So maybe a little bit later.

[1:34:07] Voice 16: But in there, we would provide some of that background as well that would then be supplemental

[1:34:10] Voice 16: and hits on some of the themes that Sherlock had mentioned.

[1:34:13] Voice 16: So just wanted to let you know that that's on our plates at the moment.

[1:34:16] Voice 10: Okay.

[1:34:18] Voice 9: Any other comments here?

[1:34:21] Voice 9: All right.

[1:34:31] Trustee Morrison: Okay.

[1:34:31] Trustee Morrison: So just let me make sure I understand.

[1:34:36] Trustee Morrison: So we don't have a motion on the table, right?

[1:34:38] Trustee Morrison: No, that was just a verbal update.

[1:34:39] Trustee Morrison: I just wanted to make sure I wasn't missing a motion in that conversation.

[1:34:42] Trustee Morrison: All right.

[1:34:43] Trustee Morrison: Alright, so let's go ahead and go to what's 8.2 on our agendas page 17, the Community Stewardship Awards briefing.

[1:34:51] Trustee Morrison: And I'm going to hand chairing of the Stewardship Awards component over to Tim Peterson, so he'll do the closed meeting primarily but I just want to note that as we transition here.

[1:35:05] Trustee Morrison: So, Claire, do you want to start with that or is that Delaney?

[1:35:09] Voice 16: No, I'm happy just to introduce this. Simply, this is in your public package just to provide

[1:35:12] Voice 16: public information about background on the program and some basic information on the

[1:35:17] Voice 16: history of what's been received in the past. But certainly your substantial discussions

[1:35:22] Voice 16: around the nominations for this year do happen in camera. But if there's any questions you'd

[1:35:27] Voice 16: like to ask for the public forum that don't mention any of the nominees, I'd be happy

[1:35:31] Voice 16: to answer those in generally around the program administration or policy, anything like that.

[1:35:37] Voice 16: any

[1:35:44] Voice 9: questions paul i

[1:35:50] Voice 5: may have missed it but is there uh some guidance generally as to how many

[1:35:55] Voice 5: it appears that we do six or seven um awards every year is there a guidance there or

[1:36:02] Voice 5: uh

[1:36:04] Voice 16: no no council has suggested that has been the typical practice um but no it is up to the

[1:36:09] Voice 16: committee to make a recommendation to council okay

[1:36:12] Voice 5: thanks that's

[1:36:14] Trustee Morrison: great all right any other

[1:36:17] Trustee Morrison: their questions okay there was a a little snafu just with some technical issues do we want to

[1:36:25] Trustee Morrison: talk about that and then talk about a break why don't we have a

[1:36:29] Voice 16: break and staff

[1:36:29] Trustee Morrison: will email about

[1:36:30] Trustee Morrison: the snafu um we actually aren't going to go for a break until we go into closed meeting so i just

[1:36:35] Trustee Morrison: want to make sure that we name that you you will be getting some things as a in your package um and

[1:36:42] Trustee Morrison: we're going to take a little bit longer break than normal just so that folks have time to digest that

[1:36:46] Trustee Morrison: information before we come back um please do make sure that you have read through any of the

[1:36:51] Trustee Morrison: stewardship award sections really clearly so that that can expedite the conversation um and um okay

[1:36:59] Trustee Morrison: so doug do you have on question one point question yeah

[1:37:06] Trustee Fenton: just uh it was regarding what we received

[1:37:09] Trustee Fenton: with respect to our um nominations was that so

[1:37:14] Voice 16: staff will circulate an email um let's so what

[1:37:17] Voice 16: we're proposing is we'll um if you'd like to move the in-camera motion we'll then take a break and

[1:37:22] Voice 16: then it'll close off the public portion of the meeting staff will email you and as as the chair

[1:37:27] Voice 16: noticed or mentioned we'll take a long extended break to give you some time to review that

[1:37:30] Voice 16: material and then start the in-camera meeting all right tim uh

[1:37:39] Voice 7: yeah i just seem to be having

[1:37:40] Voice 7: some trouble getting into the in camera uh portion on the web dev so if um if uh someone on staff

[1:37:48] Voice 7: could just email me the uh in camera agenda that would be very helpful thank you well

[1:37:53] Trustee Morrison: do and maybe

[1:37:55] Trustee Morrison: if we can just make that a universal for all of the committee members if we can get the in camera

[1:37:59] Trustee Morrison: package just email so it's at the top of our email and it's the one that's the most complete because

[1:38:03] Trustee Morrison: because there was that challenge. So that would be great. I would suggest actually that we take

[1:38:10] Trustee Morrison: an hour, because I really want to make sure everybody's read through everything, but I don't

[1:38:15] Trustee Morrison: know if that's too long. Half an hour.

[1:38:21] Trustee Morrison: Is half an hour sufficient for everybody to synthesize and

[1:38:23] Trustee Morrison: read it? Okay. Is that okay for staff to be able to get everything out right now? We'll do our best

[1:38:29] Trustee Morrison: to get it to you efficiently i believe we can do that okay okay then so we we would meet back here

[1:38:37] Trustee Morrison: at uh or on the in-camera link at 11 call it 11 15 um and if i can get somebody to do the motion

[1:38:47] Trustee Morrison: for the closed meeting um was that what you were going to ask me robert i wanted

[1:38:52] Voice 2: to clarify your

[1:38:53] Voice 2: intentions here um we have been planning to go in camera at the end the very end of this open

[1:39:00] Voice 2: meeting yeah

[1:39:01] Voice 9: yeah do

[1:39:04] Voice 2: you intend to return to this open meeting no then you may want to finish your

[1:39:09] Voice 2: agenda and which includes the discussing the work program before you do go in camera yeah i realize

[1:39:16] Trustee Morrison: i've just missed the work program so as i look at that um okay so let's go ahead and finish out

[1:39:22] Trustee Morrison: these last couple of things and then we will go to the closed meeting. No new business was named

[1:39:29] Trustee Morrison: at the beginning. Anything? Okay. Work program. Any questions or information that we need to look

[1:39:37] Trustee Morrison: at the work program? Page 37.

[1:39:40] Voice 9: And say staff recommend it proceed as drafted.

[1:39:47] Trustee Morrison: Yeah. So if

[1:39:49] Trustee Morrison: there are no questions or concerns on the work program, we're going to go ahead and just proceed

[1:39:54] Trustee Morrison: see it as drafted. If we

[1:39:57] Voice 16: could have a motion to forward it to council would be ideal.

[1:40:00] Trustee Morrison: Okay is

[1:40:01] Trustee Morrison: there one written on 37? No

[1:40:04] Trustee Morrison: we haven't given that to you I don't believe.

[1:40:07] Voice 6: I'll move that the

[1:40:08] Voice 6: trust programs committee work program be forwarded to trust council.

[1:40:16] Voice 9: Can I get a second on that?

[1:40:18] Voice 9: Doug? All right any questions?

[1:40:26] Trustee Morrison: All those in favor digital hands please. Okay hands down.

[1:40:35] Trustee Morrison: any opposed all right that carries um our next meeting is in flux it'll be sometime in july

[1:40:47] Trustee Morrison: likely but the meeting after that is friday august 26th so just a correction in the minutes

[1:40:53] Trustee Morrison: that that's not technically our next meeting it's the august meeting um when we go forward so um

[1:41:02] Trustee Morrison: and any other i think that's it we're to the closed meeting if i can have somebody make that

[1:41:08] Trustee Morrison: motion go ahead tim

[1:41:17] Voice 7: i move that the meeting be closed to the public in accordance with the

[1:41:21] Voice 7: community charter part 4 division 3 section 90 the personal information about an identifiable

[1:41:28] Voice 7: individual who is being considered a municipal award or honor or who has offered to provide a

[1:41:33] Voice 7: gift to the municipality on a condition of anonymity and that the recorder and staff

[1:41:37] Voice 7: attend the meeting and

[1:41:40] Trustee Morrison: a second uh dan and we'll go can i have all those in favor with or sorry

[1:41:52] Trustee Morrison: any comment on the closed meeting all right can i have all those in favor with digital hands

[1:42:03] Trustee Morrison: all right hands down please any opposed uh all right that carries um all right so i'll go ahead

[1:42:18] Trustee Morrison: and close this meeting and everybody will join in the closed meeting at 11 15 with half an hour and

[1:42:27] Trustee Morrison: make sure that you look for the email from staff with the updated package um robert uh

[1:42:33] Voice 2: there there

[1:42:34] Voice 2: is no separate um in-camera zoom meeting it's this one here that you will be returning to we will be

[1:42:43] Voice 2: be asking participants to leave and and making sure they leave we'll stop recording and we'll

[1:42:50] Voice 2: stop live streaming when immediately when you're ready and the in-camera portion starts when you're

[1:42:59] Voice 2: ready to convene that in whatever time that you'd like that the trustees to return to perfect that

[1:43:05] Trustee Morrison: sounds great so we'll go ahead and close this meeting now anyone who wants to keep the link

[1:43:11] Trustee Morrison: open so that they can just make it easy for themselves to come back in half an hour. Just

[1:43:16] Trustee Morrison: make sure that you turn your camera off, please. And your mic is muted so that we're not hearing

[1:43:21] Trustee Morrison: you wander around your abode. And we will see you back here at 1115. Thank you, Robert. Go

[1:43:30] Trustee Morrison: ahead and stop the live streaming and the recording. And if you.

ADOPTED 
Trust Programs Committee  
Minutes of a Regular Meeting ADOPTED 
May 13, 2022 Page 1 of 5 
Trust Programs Committee 
Minutes of a Regular Meeting 
 
Date: 
Location: 
May 13, 2022 
Electronic Meeting 
 
Members Present: Deb Morrison, North Pender Island Local Trustee (Chair) 
 Timothy Peterson, Lasqueti Island Local Trustee (Vice Chair) 
Paul Brent, Saturna Island Local Trustee 
Scott Colbourne, Gabriola Island Local Trustee 
David Critchley, Denman Island Local Trustee 
Doug Fenton, Thetis Island Local Trustee 
Michael Kaile, Bowen Island Municipal Trustee 
Kees Langereis, Gabriola Island Local Trustee 
Benjamin McConchie, North Pender Island Local Trustee  
Dan Rogers, Gambier Island Local Trustee (EC Representative) 
Steve Wright, South Pender Island Local Trustee 
Peter Luckham, Islands Trust Council Chair (Ex Officio) 
        
Members Absent:  Grant Scott, Hornby Island Local Trustee 
 
Staff Present: Clare Frater, Director, Trust Area Services 
    Dilani Hippola, Senior Policy Advisor 
Tara Todesco, Acting Communications Specialist 
Robert Barlow, Legislative Services Clerk/Recorder 
 
Others Present: Two members of the public  
 
1. CALL TO ORDER 
 
The meeting was called to order at 9:00 a.m.  Chair Morrison acknowledged that participants of 
the meeting were on the traditional and treaty territories of Coast Salish First Nations. Members 
of the Committee and Staff were introduced. 
 
2. AGENDA 
 
2.1 New Items and Re-Ordering of the Agenda 
 
No new items were considered 
 
2.2 Approval of Agenda 
 
By general consent the agenda was approved. 
 
3. PUBLIC COMMENT PERIOD 
 
No members of the public spoke. 

ADOPTED 
Trust Programs Committee  
Minutes of a Regular Meeting ADOPTED 
May 13, 2022 Page 2 of 5 
4. DELEGATIONS 
 
None 
 
5. CORRESPONDENCE 
 
None  
 
6. ADMINISTRATIVE COORDINATION 
 
6.1 Draft Minutes of Previous Meeting 
 
6.1.1 Trust Programs Committee minutes of April 8, 2022 
 
By general consent the minutes were approved. 
 
6.2 Resolutions Without Meeting 
 
None 
 
6.3 FUAL 
 
Director Frater indicated that staff resources were focussed on Islands 2050 Policy 
Statement Amendment Project and have not worked on other items in progress since 
the previous Committee meeting of April 8, 2022.   
 
7. BUSINESS - WORK PROGRAM ITEMS 
 
7.1 Policy Statement Amendment Project – Verbal Update 
 
Director Frater stated that ISL Engineering is working on an Engagement Summary 
Report to be presented to Trust Council in June and that, from staff’s perspective, the 
Phase 3 public engagement provided wonderful opportunities to have many face to face 
conversations with the public. Director Frater noted that many channels of 
communication were implemented, including an online survey, in-person and virtual 
community events, and focus groups.  She also noted that Executive Committee 
responded positively to TPC’s request for funding for an in-person special meeting in 
July in Nanaimo. 
 
Committee discussion about the Islands 2050 engagement process included: 
 in-person meetings were generally seen as positive and significant 
 many discussions with the public were about potential specific local impacts 
rather than a general discussion of the Policy Statement 
 the balance between local autonomy and directive policies in the Policy 
Statement was a significant topic of discussion 
 discussion at LTC meetings and in informal settings are valuable, effective and 
complementary to the Phase 3 public engagement process 

ADOPTED 
Trust Programs Committee  
Minutes of a Regular Meeting ADOPTED 
May 13, 2022 Page 3 of 5 
 while outdoor pop-up events were generally well attended, the apparent low 
number of participants in evening sessions might have several different reasons, 
including concerns around COVID transmission risks  
 some individuals and community groups are opposed to the Policy Statement 
Amendment Project process or various aspects of the draft new Policy 
Statement 
 availability of an appropriate hall or meeting site was problematic or challenging 
for some islands 
 some individuals perceived aspects of the online survey to be biased; some 
trustees noted that the survey was based on the draft new Policy Statement 
currently under review - not a broad survey about the Trust. 
 
The order of business on the agenda was varied to address item #8.3 before item #7.2. 
 
8.3  Scheduling of a Summer 2022 In-Person Trust Programs Committee Special Meeting - 
RFD 
 
Chair Morrison stated that the purpose of a TPC special meeting in the summer is to 
review the engagement reports expected to be delivered to Trust Council in June, and to 
identify potential recommendations for next steps. Chair Morrison also clarified that the 
meeting would be in person if possible, but that some trustees may need to participate 
electronically. 
 
By general consent Trust Programs Committee asked staff to conduct a poll of 
trustee availability for a special meeting in the Summer. Staff will inform Chair 
Morrison of the results of the poll and then will conduct a Resolution Without 
Meeting to set the date for the special meeting. 
 
7.2 Living in the Trust Area Mailing Program Project Charter – RFD 
 
Director Frater introduced the RFD, noting that the Charter would guide the 
implementation of a regular (three times per year) mail-out of an introductory letter 
and informational materials to new property owners in the Trust Area. She also stated, 
in response to the Committee’s question as to the cost of a mail-out to all Islands Trust 
Area residents, that that larger mail-out would cost approximately $80,000.   
 
Committee discussion included: 
 possibility of providing the material to realtors so that they can offer it to 
prospective new land-owners; and to tradespeople so they can offer it to new 
land-owners planning to develop their property 
 question of efficacy of mail-outs 
 possibility of utilizing local distribution methods 
 question about number of times per year for distribution and what budget 
impacts would result  
 
TPC-2022-009 
It was MOVED and SECONDED, 

ADOPTED 
Trust Programs Committee  
Minutes of a Regular Meeting ADOPTED 
May 13, 2022 Page 4 of 5 
that Trust Programs Committee endorse the Living in the Trust Area Mailing 
Program Project Charter, dated May 13, 2022. 
CARRIED 
It was noted that trustees can request copies of the material from Acting 
Communication Specialist Todesco and that staff need to consider how to evaluate the 
effectiveness of the program. 
 
8. BUSINESS - OTHER 
 
8.1  2021-2022 Annual Report - Trust Programs Committee section – RFD 
 
Director Frater introduced the RFD, noting that this is an annual task to approve TPC’s 
section of the Annual Report. 
 
TPC-2022-010 
It was MOVED and SECONDED, 
that Trust Programs Committee approve the attached text for inclusion in the 
2021/22 Annual Report for approval by Trust Council and submission to the 
Minister of Municipal Affairs. 
CARRIED 
 
The order of business on the agenda was varied to address item #8.4 before item #8.2. 
Trustee McConchie left the meeting at 10:31 a.m. 
 
8.4  TPC Chair letter to the post-election TPC - verbal update 
 
Chair Morrison invited TPC members to provide input in writing to herself and Director 
Frater in regards to a letter that she will draft to the Trust Programs Committee Chair of 
the next term of office. The draft letter will then be reviewed at the August 26, 2022 TPC 
meeting.  Committee discussion included: 
 highlights of the letter could include: 
o steps involved with the Islands 2050 Policy Statement Amendment 
Project 
o importance of communication with the public in regards to the purpose 
and initiatives of TPC, including trustee learnings in this respect 
 the possibility of providing the letter, or a derivative of the letter, to all trustees 
of the new term of office who are considering being a member of TPC 
 
8.2  Community Stewardship Awards – Briefing 
 
Director Frater introduced the Briefing, noting that it provides background on the 
Community Stewardship Awards program and information on the 2022 nominations.  
 
9. BUSINESS - NEW 
 
None 
 
10. WORK PROGRAM 

ADOPTED 
Trust Programs Committee  
Minutes of a Regular Meeting ADOPTED 
May 13, 2022 Page 5 of 5 
 
The Committee had no questions or concerns in regards to the current Work Program.   
 
TPC-2022-011 
It was MOVED and SECONDED, 
that Trust Programs Committee Work Program be forwarded to Trust Council. 
CARRIED 
 
11. NEXT MEETING 
 
As per agenda item #8.3, staff will work towards creating a Special Meeting in July. The 
next currently scheduled meeting is Friday, August 26, 2022, from 9:00 a.m. to 2:00 p.m.   
 
12. CLOSED MEETING 
 
TPC-2022-012 
It was MOVED and SECONDED, 
that the meeting be closed to the public in accordance with the Community Charter, 
Part 4, Division 3, s.90, (b) personal information about an identifiable individual who is 
being considered for a municipal award or honour, or who has offered to provide a gift 
to the municipality on condition of anonymity; and that the recorder and staff attend 
the meeting. 
CARRIED 
 
13. ADJOURNMENT 
 
By general consent the meeting adjourned at 10:46 a.m. 
 
 
_________________________ 
Deb Morrison, Chair 
 
Certified Correct: 
 
 
_________________________ 
Robert Barlow, Legislative Services Clerk/Recorder