Salt Spring Island Local Trust Committee regular meeting, June 8, 2022

[0:00:00] Voice 6: I'm going to disable that right now and wait for the reveal.

[0:00:10] Trustee Luckham: If it's anything like my phone, it likely might say things that I didn't intend.

[0:00:18] Trustee Luckham: So are we good to go?

[0:00:19] Voice 6: We are good to go.

[0:00:20] Voice 6: Thank you very much.

[0:00:21] Trustee Luckham: Okay.

[0:00:22] Trustee Luckham: Thank you very much.

[0:00:24] Trustee Luckham: So good morning, everyone.

[0:00:25] Trustee Luckham: Thank you for joining us today electronically, which was a bit of a surprise, a necessary

[0:00:31] Trustee Luckham: change for circumstances.

[0:00:33] Trustee Luckham: circumstances and trust that everybody is well. My name is Peter Luckham. I'm elected on Thetis

[0:00:40] Trustee Luckham: Island in the Laiacson and Penelope Territory. And today I'm here in Lugunquin speaking territory

[0:00:47] Trustee Luckham: in Victoria, conducting this meeting from where I am. And it's a pleasure and honor to be in

[0:00:56] Trustee Luckham: Coast Salish Territory. Every day there's an opportunity to learn more about the long

[0:01:03] Trustee Luckham: history of this place and the people that have been here since time immemorial and I'm grateful

[0:01:09] Trustee Luckham: to have those opportunities and I know many of my colleagues are. So introduced on my screen here

[0:01:16] Trustee Luckham: by no particular order is Trustee and Councillor Sue Ellen Fass coming to us from

[0:01:22] Trustee Luckham: from um yeah um and i have our uh trustee dan rogers uh coming to us from uh uh gambier keats

[0:01:36] Trustee Luckham: or the city and i have uh trustee uh laura patrick coming to us from salt spring today

[0:01:42] Trustee Luckham: um amongst the staff that i see in front of me today is russ hotzenpiller our cao good morning

[0:01:49] Trustee Luckham: David Mahler, Director of Legislative Services and Acting Regional Planning Director.

[0:01:56] Trustee Luckham: Lori Foster, ably handling our communications and minute-taking.

[0:02:00] Trustee Luckham: Thank you, Lori, for the late change in how we're conducting the meeting today.

[0:02:05] Trustee Luckham: Recognize Claire Frater, Trust Area Services.

[0:02:09] Trustee Luckham: William Shobar, Freshwater Specialist.

[0:02:13] Trustee Luckham: Wanda Bowden joining us here today.

[0:02:16] Trustee Luckham: A, Kate Emmings, Director of Islands Trust Conservancy, and also our bylaw enforcement

[0:02:24] Trustee Luckham: staff, Warren, the Manager of Bylaw Enforcement. Good morning, everyone. We have an agenda

[0:02:32] Trustee Luckham: before us. The most recent version of it, revised, was published late yesterday on the

[0:02:39] Trustee Luckham: webdav, so hopefully you've accessed that, and any notes that you have that might have

[0:02:44] Trustee Luckham: had been done earlier are easily translated

[0:02:46] Trustee Luckham: to your speaking notes for today.

[0:02:51] Trustee Luckham: I'll just ask if there's any other additions

[0:02:52] Trustee Luckham: or deletions to the agenda,

[0:02:54] Trustee Luckham: and I'll just look for a show of electronic hands

[0:02:58] Trustee Luckham: from anybody's staff or vice-chairs.

[0:03:02] Trustee Luckham: Not seeing any, that's great.

[0:03:05] Trustee Luckham: Then I'm gonna take it then that we adopt the agenda

[0:03:07] Trustee Luckham: as presented by general consent.

[0:03:10] Trustee Luckham: We have agenda contact notes there

[0:03:13] Trustee Luckham: to assist us in the meeting as we advance through that.

[0:03:18] Trustee Luckham: And the first item is going to be the rise

[0:03:21] Trustee Luckham: in report decisions from the previous closed meeting

[0:03:24] Trustee Luckham: of May the 25th.

[0:03:26] Trustee Luckham: And the only item that I will be reporting out there

[0:03:29] Trustee Luckham: is that the minutes of the May the 4th previous meeting

[0:03:33] Trustee Luckham: were adopted in that in-camera session.

[0:03:36] Trustee Luckham: And so that moves us on to adoption of minutes

[0:03:41] Trustee Luckham: Minutes are made at the 25th public meeting, and I'll ask if there's any changes to those minutes at this time.

[0:03:48] Trustee Luckham: None, sir.

[0:03:50] Trustee Luckham: None.

[0:03:50] Voice 15: All right.

[0:03:51] Voice 15: Sir, can I just point out that as you turn your head away from your camera, you get muffled.

[0:03:57] Voice 15: It's hard to hear you.

[0:03:59] Trustee Luckham: Okay, thank you for that.

[0:04:00] Trustee Luckham: I meant to actually mention that please tell me if my head is moving around too much and the sound

[0:04:06] Trustee Luckham: is getting muffled because I did not bring my remote microphone which I normally use when I'm

[0:04:12] Trustee Luckham: doing electronic meetings and I wasn't expecting that so I'm just going to have to put my notes in

[0:04:17] Trustee Luckham: front of me here and see how well that works. So then just

[0:04:23] Trustee Patrick: to help because we had the merged

[0:04:27] Trustee Patrick: version and the older version and I'm going to be working from both because my notes were in the

[0:04:32] Trustee Patrick: original one could you make sure as as well as page number make sure we're referencing section

[0:04:37] Trustee Patrick: of the agenda item because we may have a minute

[0:04:42] Trustee Patrick: or two of catching up between the two versions

[0:04:44] Trustee Luckham: absolutely and so I'll pace myself a little slower as well to facilitate that and so thank everybody

[0:04:51] Trustee Luckham: everybody for working with this format. So May the 25th draft minutes, are there any changes?

[0:04:59] Trustee Luckham: I think I heard none. So by general consent, I will adopt the minutes of May the 25th.

[0:05:07] Trustee Luckham: And so now I'm going to go to Section 5, 5.1, the follow-up action list, directors and the CAO

[0:05:13] Trustee Luckham: updates, and so let us begin with the CAO's update at 5.1, page 13. Go ahead, sir.

[0:05:23] Voice 12: Good morning, and thank you very much. You'll see there's four items on page 13.

[0:05:30] Voice 12: Number one is, as usual, it has been here for a number of years now. Item two, I can report

[0:05:38] Voice 12: around forest protection there has been no substantial advancement of this matter

[0:05:45] Voice 12: you'll recall we met with the minister a week ago or so and maybe two weeks before that

[0:05:53] Voice 12: i had conversations with ministry staff as we continue to have that conversation

[0:05:58] Voice 12: but basically in the last quarter this has not moved forward substantially

[0:06:04] Voice 12: I think it's worthy to note that this is a moving issue, we've had a lot of feedback from the from the 2050 responses and so far with regards that item, so I expect that they'll either be a further commitment by trust counsel towards this direction or some reconsideration of it.

[0:06:24] Voice 12: So I'm alive to that those options. Item three.

[0:06:27] Voice 12: you do have a report on your agenda for the governance and management review

[0:06:34] Voice 12: and I think that's it from the specifically from the fuel in terms of

[0:06:43] Voice 12: my update for the most part whenever we're introducing the trust council agenda you see

[0:06:51] Voice 12: basically all of the work that's been undertaken over the last couple of weeks because it's in the

[0:06:55] Voice 12: rest of the agenda and basically that is it um i will say that staffing continues to pace the

[0:07:03] Voice 12: allen's trust today is the day that the competition for the director of planning services closes so

[0:07:09] Voice 12: we're going to be seeing what kind of returns we get there and moving forward with that process

[0:07:14] Voice 12: and going forward in a um we're going to take our time and do it right as we go forward and

[0:07:22] Voice 12: trying to staff this very important position here at the Allen's Trust. And that is really it. I

[0:07:29] Voice 12: would respond to any questions from the executive committee. Finally, the last thing I'd say is

[0:07:34] Voice 12: appreciate Wanda joining us. She's onboarding here with the trust and has done so ably.

[0:07:42] Voice 12: I've met with her and we're still having a bit of overlap between Julia and herself.

[0:07:48] Voice 12: So as we go, I don't know whether she'd be able to really speak to all of the issues at this point in the next section, but if there's any questions, I could certainly take those down and we could get back to you in some other manner for the various items under the next administrative services section.

[0:08:09] Voice 12: Anyway, that's it, Mr. Chair.

[0:08:11] Trustee Luckham: Okay, thank you.

[0:08:12] Trustee Luckham: Any questions for the CAO on his follow-up action list of a report?

[0:08:17] Trustee Luckham: No. Okay. I just want to make a remark, actually. It's not a question, but on item two, with respect to force protection, just feel it's important to note because members of the public are watching and listening to our executive committee meeting today.

[0:08:41] Trustee Luckham: today. And there has been some interesting correspondence that we've received, I'm sure

[0:08:47] Trustee Luckham: you've noted it, Russ, that indicates that you and I have met with the minister to discuss the

[0:08:53] Trustee Luckham: forestry protection. And that, of course, you and I know, we have not, I have not attended a meeting

[0:09:00] Trustee Luckham: with the minister to speak about forestry protection. It was certainly raised as a very

[0:09:05] Trustee Luckham: minor point in the discussions that we had as executive committee and yourself last week when

[0:09:13] Trustee Luckham: we met with the minister, but we're certainly not a topic of discussion per se. And so just wanted

[0:09:19] Trustee Luckham: to correct that information that's out there that I have not met with the minister to speak about

[0:09:24] Trustee Luckham: forestry protection specifically.

[0:09:27] Voice 12: And nor have I.

[0:09:28] Trustee Luckham: Exactly. Thank you. Okay. Director of Administrative

[0:09:34] Trustee Luckham: Services is next. And so stepping up ably is Wanda Bowden. Thank you, Wanda, for jumping into the

[0:09:41] Trustee Luckham: lion's den here, so to speak. And please tell us what you would like. And if there's any questions,

[0:09:49] Trustee Luckham: I'm sure that yourself and Russ can provide some answers. So over to you, Wanda. Thank you for

[0:09:53] Trustee Luckham: joining us. And thank you for stepping up to help us out.

[0:09:56] Voice 7: Thank you for the welcome, Chair Luckum.

[0:09:59] Voice 7: These two items have been put on my plate during my time. I'm with the Islands Trust. At this time,

[0:10:04] Voice 7: I don't have a further report, but they will be brought forward in the fall.

[0:10:07] Trustee Luckham: Very good. Thank you very much. Any questions for the, shall I call you acting director?

[0:10:14] Voice 7: That's the appropriate title.

[0:10:16] Trustee Luckham: Okay. I don't see any. So again, thank you. And

[0:10:20] Trustee Luckham: I hope you enjoy observing the meeting as we proceed. So next section then is going to be

[0:10:29] Trustee Luckham: the Director of Trust Areas,

[0:10:32] Trustee Luckham: oh, Legislative Services, sorry,

[0:10:34] Trustee Luckham: David almost jumped over you there,

[0:10:36] Trustee Luckham: Legislative Services, David Mahler,

[0:10:39] Trustee Luckham: over to you for your follow-up action list

[0:10:41] Trustee Luckham: and your report.

[0:10:43] Voice 2: Okay, thank you.

[0:10:45] Voice 2: My follow-up action list is massively nice and short.

[0:10:48] Voice 2: Those two items listed there have been on there for a while.

[0:10:52] Voice 2: And as I've reported previously,

[0:10:54] Voice 2: that work will be on hold

[0:10:56] Voice 2: until we can fill the director of local planning services which will then free my time to take on

[0:11:04] Voice 2: more of the legislative services work so my focus has been currently on the election so unless there's

[0:11:10] Voice 2: any questions about those two items i do have a short director's report and i'll do both the

[0:11:16] Voice 2: legislative services and local planning together all right thank

[0:11:21] Trustee Luckham: you sir any

[0:11:21] Voice 2: questions for the

[0:11:22] Voice 2: the director?

[0:11:24] Trustee Luckham: No, over to you for your report.

[0:11:26] Voice 2: Okay, thank you. So in legislative services,

[0:11:31] Voice 2: we annually do a session with staff. This year, it's going to be a week-long

[0:11:39] Voice 2: process to raise awareness and have staff work on the records management and cleanup of emails

[0:11:46] Voice 2: and things like that. It's very mundane sounding, but it's very important. So it's called RIM

[0:11:52] Voice 2: Olympics. You may hear about it from time to time over the next week. So we set up next week for

[0:11:59] Voice 2: staff to participate in a way that's competitive between the offices. It's also a learning session.

[0:12:08] Voice 2: We have learning sessions that we'll be recording for staff that can't make them.

[0:12:13] Voice 2: And so that's happening next week. This will be the second time we've done it. Last year,

[0:12:19] Voice 2: we did it over a month. This year we're going to do it over a week instead to try and focus it a

[0:12:25] Voice 2: little bit more. So that's that. The other one is the election update. The focus right now is to get

[0:12:33] Voice 2: the Islands Trust website for the election up and ready to go. So that's this week's work

[0:12:42] Voice 2: and we hope to get it up in the next week or so. And then beyond that there's items on Trust

[0:12:48] Voice 2: council agenda which you'll talk about a little bit later related to the election.

[0:12:55] Voice 2: Is there any questions about that before I go into planning?

[0:13:01] Voice 14: Doesn't look like it.

[0:13:02] Voice 2: Okay thank you. So planning, so the news here is that we have one more planner resignation

[0:13:13] Voice 2: on Salt Spring and this is a planner that has taken a senior position in another location.

[0:13:19] Voice 2: So we effectively have three vacancies on Salt Spring, Planner 2, the Regional Planning Manager and the Planner 1 position.

[0:13:29] Voice 2: We have hired two planning technicians just recently.

[0:13:34] Voice 2: They are working very well and are focusing on working on the backlog of building permit referrals that we have mainly for Salt Spring, but also for the other islands as well.

[0:13:47] Voice 2: and we are in the process of uh hiring the uh the planet two vacancy on a permanent basis

[0:13:58] Voice 2: and we have um louisa gabo is acting as the regional planning manager and doing an excellent

[0:14:07] Voice 2: job in that role so we are aware that we need to obviously get these positions filled and we're

[0:14:15] Voice 2: working on that as quickly as we can. With respect to applications, we are

[0:14:22] Voice 2: distributing those as best we can with planners from the other offices helping out on particular

[0:14:28] Voice 2: applications. The one thing I wanted to comment on, I've said this before, but it is an employee's

[0:14:35] Voice 2: job market so it is very competitive out there. It's partly because the baby boomers, the big

[0:14:43] Voice 2: cohort bubble of baby boomers are retiring around the province not just at the arms trust but all

[0:14:50] Voice 2: over the place and there's less people in the workforce that can fill in for them so it's

[0:14:55] Voice 2: creating a very competitive market on top of that the the pandemic has sped up the um i sped this

[0:15:07] Voice 2: process up a lot of people are you know making up making decisions they don't need to work the way

[0:15:13] Voice 2: they used to before the pandemic so what that means for us is that the planners have a pick of

[0:15:20] Voice 2: the best jobs they're looking for jobs that pay the money and they're pleasant places to work so

[0:15:27] Voice 2: what we are doing as best we can is making sure our work environment is as competitive as possible

[0:15:33] Voice 2: uh so you know we we don't have control over the what we pay people that's set by the provincial

[0:15:40] Voice 2: service and the union but we do look at working from home options uh working out from other

[0:15:47] Voice 2: offices and flexible work arrangements to allow staff to balance the work and home life and

[0:15:53] Voice 2: make working at the antitrust attractive as possible so i just wanted to raise that with

[0:15:59] Voice 2: you just so you're aware it's not going to this isn't the end i think uh not to be doom and gloom

[0:16:05] Voice 2: that um it's kind of like the new normal we we're going to see turnover and we're going to have to

[0:16:12] Voice 2: be ready to deal with it as best we can okay um back to the chair that's the that's all i have

[0:16:18] Voice 2: to report right now thank you great

[0:16:21] Trustee Luckham: thank you very much david um are there any questions for

[0:16:25] Trustee Luckham: the director uh dan rogers

[0:16:30] Voice 15: thank you and good morning to everyone from traditional territory

[0:16:34] Voice 15: of this of the uh squamish muslim slavery tooth um two quite quick questions and one of them is

[0:16:43] Voice 15: maybe for the cao as well but because i realized david that you're filling two roles or trying to

[0:16:50] Voice 15: um i just uh we've had some indication of uh that in terms of the rpm position on salt spring that

[0:16:58] Voice 15: there's consideration being given to how to reconfigure those roles and i'm not asking you

[0:17:05] Voice 15: for any any kind of an indication of what that might look like or whether there should be a

[0:17:10] Voice 15: reconfiguration of those but i just wondered if you had a sense of and again if it's not you

[0:17:14] Voice 15: you might be the CAO, what the timeframe for that would be.

[0:17:19] Voice 15: I'm not on Salt Spring, but it's concerning,

[0:17:21] Voice 15: and I'm sure it is for you too, that there's so many vacancies there

[0:17:25] Voice 15: and the absence of a full-time RPM.

[0:17:28] Voice 15: Anyway, I just wonder if there is still that consideration

[0:17:30] Voice 15: or what the timeframe might be contemplated for the decision around that

[0:17:37] Voice 15: or a recommendation around that structure.

[0:17:40] Voice 15: Thanks.

[0:17:42] Voice 2: Maybe I defer to the CAO on that question, unless he prefers I answer it.

[0:17:47] Voice 12: No, I can provide a bit of insight. That is an extremely active discussion. We met yesterday

[0:17:57] Voice 12: on that very topic. And keeping in mind that as we end this term and move into the new

[0:18:07] Voice 12: term we want to provide as much certainty for new trustees and trustees who return

[0:18:13] Voice 12: around both our policies and our procedures and the staff that we have in place

[0:18:18] Voice 12: so that is our the timeline that we are working on so through the summer we will be reconciling

[0:18:25] Voice 12: exactly what you're discussing um you know many insights from the the governance review

[0:18:31] Voice 12: view um i think um a reasonable reading of it um around the land use planning analysis that

[0:18:38] Voice 12: substantially a lot of this is is right and it and it it given the structure of the island's trust

[0:18:45] Voice 12: um that um we generally are doing a good job fine-tuning the both the functional relationships

[0:18:52] Voice 12: relationships versus the geography is going to be an ongoing process. I can tell you that

[0:19:00] Voice 12: we are tending towards more of a functional approach. I don't think it will be 100% that way,

[0:19:10] Voice 12: but that the organization would benefit from having less emphasis on geography or a significant

[0:19:21] Voice 12: portion of emphasis on the geographic differences amongst the offices and moving to more functional

[0:19:27] Voice 12: approach. So I would say throughout the summer, we'd be able to report back to you on some of

[0:19:32] Voice 12: the specifics.

[0:19:37] Voice 15: Okay. So just so I'm understanding, and sometimes it's just good for me to repeat what

[0:19:41] Voice 15: I've heard so that I get it right. What you're effectively saying is you're looking at that

[0:19:46] Voice 15: sort of transition over the time period of the rest of this term and trying to come up with

[0:19:51] Voice 15: with some recommendations and what that might look like

[0:19:53] Voice 15: over the summer and into the early fall.

[0:19:56] Voice 12: Yes, we want to be in place before the fall.

[0:19:59] Voice 15: Okay, thank you,

[0:20:01] Voice 12: thank you for that, thanks.

[0:20:05] Voice 14: Any other questions?

[0:20:08] Trustee Luckham: No, all right, so I think that concluded your report, David.

[0:20:11] Trustee Luckham: So I'll go to Trust Area Services Director, Claire Fragar.

[0:20:15] Trustee Luckham: Good morning, Claire.

[0:20:18] Voice 8: Morning, Executive Committee.

[0:20:20] Voice 8: Thank you for having us here today

[0:20:23] Voice 8: and happy to speak to the fuel um not much of an update um here i will update you i think it was

[0:20:30] Voice 8: number seven the new brighton topic i've had a good conversation with the staff at sunshine coast

[0:20:36] Voice 8: regional district who now seem to be taking the lead on investigating options and they have a

[0:20:41] Voice 8: good relationship with squamish nation staff so at this point they are going off to do an assessment

[0:20:47] Voice 8: of all the docks on gambier to assess whether there is potential um for the sunshine coast

[0:20:52] Voice 8: to potentially take on the new brighton dock so at this point i think i would recommend that you

[0:20:56] Voice 8: take this off the follow-up action list because i don't think any advocacy at this point is now

[0:21:00] Voice 8: appropriate until there's more information around options for the regional district

[0:21:06] Voice 8: so just wanted to give you that update a number of these things i think are now becoming

[0:21:11] Voice 8: to the forefront for TAS as we move past the policy statement islands 2050 briefing so i do

[0:21:17] Voice 8: expect at your next meeting we can give you more of an update on some of these requests that you

[0:21:21] Voice 8: have um i'm happy to take any questions director

[0:21:27] Voice 14: or vice chair rogers um

[0:21:31] Voice 15: thanks uh i you're still

[0:21:35] Voice 15: you're still going to do a director's report too i assume okay because i have some questions that

[0:21:39] Voice 15: might arise out of that um the uh the action related to the new brighton dock of course

[0:21:48] Voice 15: comes out of the actual local trust committee request specifically uh have you and of course

[0:21:54] Voice 15: would have been to some extent driven by uh by uh trustee stanford um and i i guess my question

[0:22:02] Voice 15: would be i wouldn't take it off our our follow-up action list without uh at least briefing or talking

[0:22:07] Voice 15: and getting her concurrence and perhaps the ltc's concurrence related to that um and i i have also

[0:22:15] Voice 15: had that update that you've had but i'm not sure that um uh i mean this is a long-standing item so

[0:22:23] Voice 15: So have you spoken to Trustee Stamford with your update?

[0:22:26] Voice 8: I have not, but I can say that the letters that you requested that I forward to the ministry, I have done so.

[0:22:32] Voice 8: So that action is complete.

[0:22:33] Voice 8: I have

[0:22:34] Voice 8: not spoken to her since I provided them to ministry staff that then subsequently attended a joint meeting with the Sunshine Coast Regional District.

[0:22:44] Voice 8: So the provision of the letters was done.

[0:22:46] Voice 15: Okay, it says in progress.

[0:22:48] Voice 15: So that's completed?

[0:22:51] Voice 8: That is now completed, yeah.

[0:22:53] Voice 8: Yeah.

[0:22:53] Voice 15: Okay. I'm sorry. I didn't realize it.

[0:22:55] Voice 8: My apologies. We'll update that. Yeah. Thank you.

[0:22:59] Voice 15: And if you could, and if I could just ask that, I've seen a recent update from, in a different

[0:23:07] Voice 15: format from Trustee Stamford, but if you could update Trustee Stamford, or

[0:23:11] Voice 5: I

[0:23:12] Voice 15: will ask her to

[0:23:13] Voice 15: watch the video and report to her. So perhaps if that's two things, but that's would be an

[0:23:19] Voice 15: important update so thank you

[0:23:20] Voice 4: okay

[0:23:24] Trustee Luckham: um thank you yeah my only comment there are claire on that

[0:23:28] Trustee Luckham: the new brighton dark thing is if that's completed then i would expect that to fall

[0:23:32] Trustee Luckham: off of your follow-up action list unless there's some objection somewhere so um so trustee fast

[0:23:41] Voice 3: um thank you i'm uh about the same topic i uh i saw that item new uh brighton doc was on trust

[0:23:49] Voice 3: Council's follow-up action list back on page 88 of the first version of the agenda so I had a

[0:23:57] Voice 3: question about that too and it was the same as Dan's which was Claire can you talk to Kate

[0:24:04] Voice 3: Louise Stamford and make sure we're all on the same page and there's no surprises because it

[0:24:10] Voice 3: just I know everybody's talking to each other but we might not all get all the news. The second

[0:24:17] Voice 3: thing uh is i'm wondering uh the bone uh island tax insert came out with the bone island municipality

[0:24:26] Voice 3: uh property tax invoices and um uh they've changed the way that they do the pie charts on there so

[0:24:36] Voice 3: that the island's trust isn't showing up as this uh separate chunk instead um the pie charts are

[0:24:43] Voice 3: are just the municipal portion and what's coming in

[0:24:49] Voice 3: and then what's being spent on what in terms of capital

[0:24:52] Voice 3: and operations and those kinds of things.

[0:24:55] Voice 3: So, and there's not a lot of space on there.

[0:24:58] Voice 3: So my suggestion was that we take the,

[0:25:05] Voice 3: something about the tax insert

[0:25:06] Voice 3: off Claire's follow-up action list.

[0:25:11] Voice 3: I think there was a longstanding item there, and I don't think it needs to be on there anymore because the whole tax insert is reconfigured, and Islands Trust is a very tiny part of it, and no other outside organization, for example, TransLink or police taxes, none of those are explained in detail.

[0:25:39] Voice 3: So I think a tax insert would be counterproductive.

[0:25:45] Voice 3: Claire, I can't, it's hard for me to find the page numbers now.

[0:25:49] Voice 3: So I don't know where that was.

[0:25:51] Voice 3: Is that still in your, in your follow-up action list?

[0:25:55] Voice 8: Yes, I believe it is.

[0:25:58] Voice 3: I couldn't find it in my quick search by hand.

[0:26:01] Voice 8: Okay. And maybe that we'd already taken it off.

[0:26:03] Voice 3: Yeah.

[0:26:04] Voice 3: Maybe.

[0:26:05] Voice 3: Yeah. Okay. Thank you.

[0:26:07] Voice 3: Good.

[0:26:08] Voice 3: Thank you.

[0:26:09] Voice 3: any other

[0:26:11] Trustee Luckham: questions for the director no so do you want to do a report

[0:26:16] Trustee Luckham: okay thank

[0:26:18] Voice 8: you um yes so um as a high priority uh the cio and i and other staff are looking at

[0:26:24] Voice 8: options um in terms of staffing as to support our reconciliation program um and so that work

[0:26:30] Voice 8: continues um in the meantime uh i am being the conduit for most correspondence is coming through

[0:26:36] Voice 8: through me for review and I'm getting a number of the inquiries which is actually quite helpful

[0:26:40] Voice 8: sort of gives me a better insight into what's being asked for by staff and where staff knowledge

[0:26:44] Voice 8: levels are at and where their comfort is at. One of the themes that is emerging is a strong need

[0:26:49] Voice 8: for administrative support so beyond just the strategic advice giving and relationship support

[0:26:54] Voice 8: there is a strong emerging trend around the need for administration so that's good and we're going

[0:27:00] Voice 8: to continue to have those conversations internally to make sure that we're providing the support that

[0:27:04] Voice 8: that people need, both to staff and to trustees.

[0:27:08] Voice 8: So that's continuing as a high priority.

[0:27:10] Voice 8: Now that we've got the Islands 2050 briefing to council,

[0:27:14] Voice 8: we'll await council's direction

[0:27:15] Voice 8: for next steps on that project.

[0:27:17] Voice 8: But we are now starting to move

[0:27:19] Voice 8: to some additional priorities

[0:27:20] Voice 8: that have sort of been in the wings for some time.

[0:27:22] Voice 8: One of which you might remember

[0:27:23] Voice 8: is the communication strategy you looked at a long time ago,

[0:27:27] Voice 8: trying to bring that back to you.

[0:27:28] Voice 8: We've got a larger communications budget this year.

[0:27:31] Voice 8: So I'd like to, at one of your future meetings,

[0:27:33] Voice 8: bring you sort of a revised strategy that's hooked to the funding that you have this year so

[0:27:38] Voice 8: get some guidance around some of the communication priorities for the year

[0:27:42] Voice 8: and also just get a sense for the new term of where we think the advice could be around

[0:27:46] Voice 8: communication priorities and a budget for future years. In addition we're starting work on public

[0:27:52] Voice 8: engagement we're doing a lessons learned workshop around the Islands 2050 work as staff in terms of

[0:27:58] Voice 8: all the pieces that we learned while we were out doing the work and working with the consultant

[0:28:02] Voice 8: and we're going to take some of that and start building the framework of a public engagement

[0:28:06] Voice 8: strategy with some of those lessons that we've learned to make sure that that knowledge is

[0:28:10] Voice 8: documented into the future of course we're at the preliminary stages we haven't yet determined

[0:28:15] Voice 8: anything around public engagement strategy per se but I think we're on we're on track to begin

[0:28:21] Voice 8: that work and look at how best to begin that process which is you'll see in my director's

[0:28:27] Voice 8: report to trust council I think there's a resolution of council generally asking us to

[0:28:31] Voice 8: undertake work on public engagement. It's a fairly vaguely worded resolution, but that's how I'm

[0:28:36] Voice 8: interpreting it. In addition, we have an Anchorage meeting that's being organized by the Southern

[0:28:41] Voice 8: Gulf Islands Forum on July 6th. We've been asked to help support some elements of that meeting. So

[0:28:47] Voice 8: we're going to connect with MLA Adam Olson's office next week and determine what we have the

[0:28:52] Voice 8: capacity to support with and have a conversation with his staff. In addition, another high priority

[0:28:58] Voice 8: is elections communications so we're working with a consultant to put together a communications plan

[0:29:03] Voice 8: for elections which ideally will include a small video and an faq subscriber notices news releases

[0:29:11] Voice 8: quite a bit more than we did in the last election so um probably bring some more information to you

[0:29:17] Voice 8: at your next meeting around that we're also hoping we have a corporate identity guide that's been in

[0:29:22] Voice 8: the wings for quite some time awaiting a bit more staff capacity so that's another one in the next

[0:29:27] Voice 8: little while I hope to finish up and distribute to staff which will guide our language and this

[0:29:31] Voice 8: is really part of our reconciliation program as well is documenting much of what we've been taught

[0:29:35] Voice 8: around a shift in language and then we can provide that to new staff to guide their writing and staff

[0:29:40] Voice 8: reports and publications and so on we're also hoping to make a contractor friendly version

[0:29:45] Voice 8: that would sort of be phase two to provide and append contracts and finally on the communications

[0:29:51] Voice 8: front we're working on an islands trust 101 powerpoint this is at request of the Hornby

[0:29:56] Voice 8: the Island LTC, they asked for this quite some time ago.

[0:30:00] Voice 8: and we're finally um it's coming up to the top of the pile so we're working on that um that

[0:30:05] Voice 8: trustees could then use in community to introduce the trust to their communities and customize as

[0:30:10] Voice 8: they need um and finally um just wanted to take a minute to tell you that there's a new piece of

[0:30:14] Voice 8: legislation that will affect the trust it's called the bc accessibility act something like that or

[0:30:20] Voice 8: accessible bc act and it requires most public agencies in british columbia to create an

[0:30:26] Voice 8: an accessibility committee.

[0:30:27] Voice 8: And so for Islands Trust is named in the regulation

[0:30:30] Voice 8: and we must create this committee by September of 2023.

[0:30:34] Voice 8: So we're required to create a committee

[0:30:37] Voice 8: which must include members with disabilities.

[0:30:40] Voice 8: It's a standing committee of council I would think

[0:30:43] Voice 8: and we also have to create an accessibility plan.

[0:30:45] Voice 8: So this will be something that you may wish to contemplate

[0:30:48] Voice 8: as you put in budget requests for next year

[0:30:50] Voice 8: that this will be something we'll need to consider

[0:30:52] Voice 8: is that we'll have to support this new committee

[0:30:54] Voice 8: and determine how to put it together and support offer staff support to it as part of that today

[0:31:00] Voice 8: we were going to trial a zoom feature which is closed captioning and just see how it works in

[0:31:05] Voice 8: this environment just to see if how it works in a webinar environment so with your consent we'll

[0:31:10] Voice 8: turn it on and just see what happens we're not clear if it even shows to members of the public

[0:31:15] Voice 8: but this is something we'll be investigating as one way of making the islands trust more accessible

[0:31:19] Voice 8: possible to people who may have hearing impairments or other challenges.

[0:31:25] Voice 8: And then those are the highlights.

[0:31:27] Voice 8: Of course, lots of other things on the go.

[0:31:29] Voice 8: We're still working our way through some

[0:31:30] Voice 8: of the requested chair letters, but hope to have those completed soon

[0:31:33] Voice 8: and await probably further direction from Trust Council.

[0:31:37] Voice 8: So with that, I'm happy to answer any questions you might have.

[0:31:41] Voice 14: OK, thank you.

[0:31:42] Voice 14: I actually see that the live transcription is enabled.

[0:31:47] Voice 14: So it must be visible to

[0:31:49] Trustee Luckham: those viewing.

[0:31:50] Trustee Luckham: i certainly don't see it here um any questions for the director trustee

[0:31:55] Voice 14: rogers sorry

[0:31:58] Voice 15: i was waiting to

[0:31:59] Voice 15: see if either of the other fights chairs had questions um uh can i just ask a question about

[0:32:08] Voice 15: i i don't know i i i always um i don't know what the right word is um i i worry about your

[0:32:15] Voice 15: your department being over oversubscribed uh you have a long list of things to do

[0:32:21] Voice 15: um and then i hear you're taking on to do a more robust i don't know what it is campaign around

[0:32:29] Voice 15: the election um and i'm wondering i i've never heard a demand or desire from the public for the

[0:32:39] Voice 15: for the trust to do that uh it seems to me if there's contested elections that the that the um

[0:32:46] Voice 15: that the issues and the context

[0:32:53] Voice 15: gets driven by the local campaign.

[0:33:00] Voice 15: And other than the issue of being able to do mail ballots,

[0:33:06] Voice 15: which we're going to resolve,

[0:33:09] Voice 15: presumably in a week and a half or two weeks,

[0:33:12] Voice 15: I've never had anybody say to me,

[0:33:13] Voice 15: oh, I can't find any information about the election.

[0:33:16] Voice 15: So I'm wondering if I'm missing it because I live in, as someone said, the east side or the other side of the strait, if I'm missing this demand for a robust campaign around the election.

[0:33:34] Voice 15: And I don't know, maybe I maybe other people think it's a great idea, but I wonder whether we should be devoting a lot of resources to some doing more than we've done in the past.

[0:33:47] Voice 15: So I wanted to give you a chance to address that but you know, and I have another question after that.

[0:33:54] Voice 8: So certainly, we are getting inquiries as to where the information is and when it will be available.

[0:33:59] Voice 8: available I can't speak to you know historically if that's consistent with prior years and I think

[0:34:05] Voice 8: generally the demand for communications is just up astronomically really in my view we have people

[0:34:12] Voice 8: just expecting more information so last time we didn't even issue a news release that there was

[0:34:17] Voice 8: going to be an election and did very little in terms of communications but I would take your

[0:34:21] Voice 8: direction you are the ones closer to your communities but it is generally it is now

[0:34:27] Voice 8: expected that what we're hearing from constituency is that they're expecting us to communicate

[0:34:31] Voice 8: around different programs or opportunities that the trust offers what would be really you know

[0:34:36] Voice 8: in addition to a news release and maybe some subscriber notices letting them know where to

[0:34:40] Voice 8: find materials on our website the video is the one piece that really would be above and beyond which

[0:34:44] Voice 8: was going to describe what it is to be a trustee so that would be the piece where I particularly

[0:34:48] Voice 8: would like your direction if you do see that of value or not it was certainly provided for in the

[0:34:53] Voice 8: the election budget generally as staff when we were putting together that business case felt that

[0:34:58] Voice 8: certainly there was benefit in helping to explain what it is to be a trustee but certainly that

[0:35:03] Voice 8: would be the piece that is above and beyond yeah

[0:35:06] Voice 15: that would be a tough thing to do because i think

[0:35:07] Voice 15: that the reality is it's entirely different for some trustees than it is for others um

[0:35:14] Voice 15: and depends on their own personal uh drive and commitment and and how much time they spend and

[0:35:21] Voice 15: what and what local dress what local trust area they're in um i don't know um i'm wondering how

[0:35:28] Voice 15: you would even do that but um actually as i think i said the last time we met i think you just do a

[0:35:34] Voice 15: video of sandy pottles singing her song and that sort of thing um but uh you know what i'm not a

[0:35:42] Voice 15: i always defer to the experts on this because i'm not a communication folk and if people believe

[0:35:48] Voice 15: that there's a um a strong need for some sort of uh realistic um uh video about what it's like

[0:35:59] Voice 15: to be a trustee but i'm wondering how you do it um anyway i'll just leave that there thanks

[0:36:04] Voice 15: okay

[0:36:07] Voice 14: thank you uh vice chair rodgers vice chair fast um

[0:36:11] Voice 3: thank you chair i'm uh um i'm also aware

[0:36:14] Voice 3: aware of the big workload that Claire's department has and the idea of attracting trustees who want

[0:36:24] Voice 3: to do this work and see it as important and might be interested in taking on a four-year term of

[0:36:32] Voice 3: service I think is a good one however I don't I think you could do it with text on a web page

[0:36:42] Voice 3: and link to the video that is already up there.

[0:36:46] Voice 3: Some of the good video work that's been done

[0:36:48] Voice 3: in previous years with trustees speaking

[0:36:51] Voice 3: to the value of the Islands Trust

[0:36:52] Voice 3: are on the About Us page.

[0:36:58] Voice 3: I think personally, I don't watch videos for information.

[0:37:03] Voice 3: I just scan text.

[0:37:04] Voice 3: And people who, however,

[0:37:10] Voice 3: if we want to target different audiences

[0:37:12] Voice 3: is like uh younger folks or people newer to the islands maybe a video is a good thing i'm not

[0:37:17] Voice 3: going to say no i just um uh i mean as a communications person i know you have to target

[0:37:23] Voice 3: your audiences so i'm um um however i'm not keen on uh videos myself and i uh don't have a lot so

[0:37:35] Voice 3: i'm not going to give very much input there except except just to say um i'm going to leave it up to

[0:37:40] Voice 3: to staff thank you uh

[0:37:43] Voice 14: trustee patrick yeah

[0:37:48] Trustee Patrick: no i think everything that's been said i agree i think

[0:37:51] Trustee Patrick: it's going to be challenging to make a video meet all uh needs because it is going to it's

[0:37:58] Trustee Patrick: extremely different from island to island whether you're you know coming from a small island or

[0:38:03] Trustee Patrick: larger island or even small islands have different levels of community interest in the islands trust

[0:38:08] Trustee Patrick: Yes. I think a good job description of, you know, the type of decisions that you need to make.

[0:38:15] Trustee Patrick: And, you know, I think that's the thing people probably ask is, do I need to have a PhD in planning to be able to do this or not?

[0:38:21] Trustee Patrick: I think it's more of a kind of like a job description. And I think time is of the essence.

[0:38:26] Trustee Patrick: People are already making decisions. So I think by the time you get a video done and edited and out, it's going to be too late for this season.

[0:38:35] Trustee Patrick: season. So I think it's something maybe revisit for the next term. Um, but I think you are very

[0:38:41] Trustee Patrick: busy and I think, like I said, a job description might serve the better time.

[0:38:49] Voice 14: Uh, thank you very

[0:38:50] Voice 14: much, Patrick.

[0:38:51] Trustee Luckham: Um, I just have a couple of remarks with respect to this and mostly that it comes from,

[0:38:58] Trustee Luckham: uh, Sue Ellen, you will recall, I think, uh, that we had a presentation by Elections BC

[0:39:04] Trustee Luckham: at the local government leadership academy recently.

[0:39:08] Trustee Luckham: And there was actually quite a bit of interest

[0:39:11] Trustee Luckham: on the part of the elected that were in the room

[0:39:14] Trustee Luckham: about trying to figure out how to communicate

[0:39:17] Trustee Luckham: what candidate expectations should be

[0:39:20] Trustee Luckham: with respect to being an elected representative.

[0:39:23] Trustee Luckham: And I think that we do fit into that category

[0:39:27] Trustee Luckham: because indeed there's lots of thoughts

[0:39:31] Trustee Luckham: and considerations about things that we should do

[0:39:34] Trustee Luckham: or would do or could do if we were an elected representative, and some of those may or may

[0:39:41] Trustee Luckham: not fit into the job description. And I think Elections B.C. has also recognized and is

[0:39:49] Trustee Luckham: encouraging local governments to do more with respect to setting the stage for those that want

[0:39:57] Trustee Luckham: want to seek election. So I don't know that we should completely discount it, and we should

[0:40:04] Trustee Luckham: figure out some mechanism to at least meet some new minimums. And maybe there's also places that

[0:40:14] Trustee Luckham: we can point people to for work that's already been done by Elections BC that may or may not be

[0:40:20] Trustee Luckham: applicable to the Islands Trust. It does strike me, and perhaps it needs to be contracted out

[0:40:26] Trustee Luckham: out rather than taking on internally. If you've got budget already allocated, one of the things

[0:40:32] Trustee Luckham: that might be attractive is not so much a video, but one of those animations things that's scripted.

[0:40:37] Trustee Luckham: Hey, you want to be a trustee and you get person going, you know, campaigning or whatever,

[0:40:41] Trustee Luckham: but that may be really simple, something you could contract out. All you'd have to do is vet the

[0:40:46] Trustee Luckham: script. And so do, because indeed, I think we want to encourage people to step forward to support

[0:40:54] Trustee Luckham: the Preserve and Protect mandate, that's the job.

[0:40:58] Trustee Luckham: And that is the job description.

[0:41:01] Trustee Luckham: And until that's changed,

[0:41:03] Trustee Luckham: that would be the expectation the candidate should have.

[0:41:06] Trustee Luckham: So totally recognize the necessity to manage your workload,

[0:41:11] Trustee Luckham: but this is an important thing that sets the stage

[0:41:14] Trustee Luckham: for the next group of trustees,

[0:41:16] Trustee Luckham: which especially when I read in the governance report

[0:41:21] Trustee Luckham: and in the materials within our package today,

[0:41:23] Trustee Luckham: about vetting the qualities and characteristics and skill sets of trustees to participate on

[0:41:30] Trustee Luckham: committees. And at the end of the day, you get what comes in the door. Whoever's elected

[0:41:37] Trustee Luckham: are the trustees that are going to take on the work. And if there's an interest by those to take

[0:41:41] Trustee Luckham: on particular aspects of that work, then they will, as opposed to being able to select candidates

[0:41:48] Trustee Luckham: of skills that don't necessarily exist. Anyway, two cents. There you go.

[0:41:54] Trustee Luckham: Trustee, Vice Chair Fast, you still have your hand up.

[0:41:57] Voice 3: Yes, I put it up again.

[0:41:59] Voice 3: Thanks for reminding me about that.

[0:42:00] Voice 3: Peter and I attended the Local Government Leadership Academy

[0:42:05] Voice 3: and I just have in my notes here

[0:42:07] Voice 3: that they're updating their brochures

[0:42:10] Voice 3: about thinking of running for local office

[0:42:12] Voice 3: and they're going to introduce responsible conduct,

[0:42:15] Voice 3: those kinds of concepts.

[0:42:17] Voice 3: But there also are videos coming,

[0:42:20] Voice 3: advice for anyone considering running

[0:42:22] Voice 3: for local government and for example Mayor Squamish and some others are going

[0:42:28] Voice 3: to be working on that so those kinds of videos are already in the work and I

[0:42:32] Voice 3: wouldn't want to recreate the wheel if we didn't have to if it could be

[0:42:37] Voice 3: something that we could hitchhike on or use or link to in addition to more

[0:42:45] Voice 3: specific information that we have thank you.

[0:42:48] Trustee Luckham: I saw your video come online there I think did you have anything to share on

[0:42:52] Trustee Luckham: that um

[0:42:54] Voice 12: i would just ask claire have we had direction from any elected body to undertake

[0:42:59] Voice 12: this work

[0:42:59] Voice 8: no only simply that

[0:43:01] Voice 8: i think i believe it was included in the business case that went

[0:43:04] Voice 8: forward around the elections

[0:43:05] Voice 12: that's true i mean um i'm really taking the points that uh ec is

[0:43:11] Voice 12: making here i think that they're good ones um i also think that you know um in a greater sense

[0:43:17] Voice 12: The governance report itself, I continuously refer to it, made similar kind of, you know, there's elements in that that saying, oh, do more on this.

[0:43:27] Voice 12: And, you know, staff to a certain degree trying to do their best, you know, start to look at how we could fulfill those things really before we've gotten the direction to do it.

[0:43:38] Voice 12: or um so to have some context around um being a trustee maybe um something simple on the website

[0:43:46] Voice 12: would be would satisfy that for now um as we go forward so um you know certainly claire and i can

[0:43:53] Voice 12: caucus and see whether we can take your comments here and and um provide the the effective dose

[0:44:04] Voice 14: okay uh vice chair roger sorry

[0:44:06] Voice 15: and i started this so i'll just quickly finish it thanks

[0:44:09] Voice 15: fail i agree something simple that's and i think the job description is probably

[0:44:13] Voice 15: an idea to start i guess what you don't want is trustees to walk in and say

[0:44:18] Voice 15: i didn't know i had to do that and and and oh what you mean you expect me to come to trust council

[0:44:26] Voice 15: that sort of thing that would be good to have that basic foundation to start with so thank you I

[0:44:34] Voice 15: hope yeah anyway good conversation I have another question if we're ready to move on from this

[0:44:39] Voice 15: topic so

[0:44:40] Voice 14: let's move on what's your next question Dan my

[0:44:43] Voice 15: other question is a relatively simple one

[0:44:46] Voice 15: I hope. It's a logistical one. It's about the TPC proposed meeting on July 8th. I gather that

[0:44:58] Voice 15: are we going to wait until Trust Council says yes, thumbs up, before we finalize the logistics

[0:45:05] Voice 15: of all of that? I mean, I know it's an awkward situation to be in because we don't know what

[0:45:10] Voice 15: trust counts is going to do with the with the recommendation to send it i mean i think i know

[0:45:16] Voice 15: but you never know so so

[0:45:19] Voice 8: uh through the chair um as staff we plan to secure a venue in the event

[0:45:23] Voice 8: that just to make sure that we have somewhere appropriate to host the meeting um which we can

[0:45:26] Voice 8: then cancel should things go in a different direction at trust council um but currently

[0:45:30] Voice 8: that's the plan is that we'll continue to move ahead as though that meeting is happening

[0:45:33] Voice 8: and then uh we can always cancel the venue should there be no need for the meeting

[0:45:38] Voice 14: okay thank you

[0:45:41] Voice 14: anything else from the director and you have concluded your

[0:45:46] Trustee Luckham: report director fader yes thank

[0:45:48] Trustee Luckham: you okay thank you thank you to you and your team for the miraculous work that you continue

[0:45:53] Trustee Luckham: to bring us in such large volume thank you um all right

[0:46:00] Voice 14: so let us move along on the agenda that

[0:46:02] Voice 14: concludes uh that

[0:46:04] Trustee Luckham: recording out and so i'm just going to go now to uh 5.2

[0:46:10] Trustee Luckham: Okay, turn

[0:46:11] Voice 15: to your head, sir.

[0:46:12] Voice 15: We can't hear you.

[0:46:13] Trustee Luckham: Sorry.

[0:46:14] Trustee Luckham: I'm going to go to 5.2,

[0:46:17] Trustee Luckham: local trust committee chair updates.

[0:46:20] Trustee Luckham: And I'm going to start with Dan

[0:46:22] Trustee Luckham: because he's at the top of my left hand screen there.

[0:46:25] Trustee Luckham: And then we'll continue on with trustee Patrick,

[0:46:28] Trustee Luckham: trustee Fast and myself.

[0:46:31] Voice 15: Thank you very much.

[0:46:35] Voice 15: A few things to report.

[0:46:39] Voice 15: I'll just, even though I reported out briefly

[0:46:42] Voice 15: briefly at the at our weekly call about main island we had an ltc last week um the main island

[0:46:48] Voice 15: um is continuing its work towards the end of the term we have uh two potential public hearings

[0:46:55] Voice 15: between now and the end of probably the end of july uh on main island related to two pieces of

[0:47:01] Voice 15: work one is the um uh flexible housing project which many of you have heard about and and have

[0:47:07] Voice 15: have asked questions about we started out calling it the tiny homes project but turned it into the

[0:47:12] Voice 15: flexible homes project it's I think been I mean it will depend on uptake from the community but

[0:47:18] Voice 15: it has real potential for creating some housing as well as there's an LUB amendment we also have

[0:47:26] Voice 15: the housing project that's proposed on name which will come forward at the end of June for

[0:47:32] Voice 15: or proposed first reading,

[0:47:36] Voice 15: but there's still some considerations there.

[0:47:40] Voice 15: We'll see what happens.

[0:47:41] Voice 15: I just wanted to mention on Gabriola,

[0:47:44] Voice 15: thanks to Vice Chair Patrick,

[0:47:46] Voice 15: I have asked if she can step in for me

[0:47:50] Voice 15: on next Thursday on Gabriola,

[0:47:53] Voice 15: and she has, grateful on my part,

[0:47:57] Voice 15: agreed to stand in,

[0:47:59] Voice 15: subject to anything that requires my attendance I have some personal things that I'd like to do

[0:48:05] Voice 15: so thank you for for that I just a comment I just recognize this is the first meeting

[0:48:11] Voice 15: in seven and three quarters years of being on trust council that I will that I was scheduled

[0:48:16] Voice 15: to be at that I won't be at so anyway thank you Vice Chair Patrick. Galeano was a very interesting

[0:48:25] Voice 15: a very interesting and a full meeting on Monday.

[0:48:28] Voice 15: We had probably 25 people in attendance.

[0:48:35] Voice 15: The issue of not fully hybrid meetings

[0:48:40] Voice 15: is very much alive on Galliano.

[0:48:44] Voice 15: I'm not hearing it much elsewhere,

[0:48:46] Voice 15: but it's very alive there.

[0:48:48] Voice 15: There is continues to be people that are not,

[0:48:52] Voice 15: I won't say happy is not the right word,

[0:48:55] Voice 15: but believe that that they should be fully interactive and um uh but we had a very uh

[0:49:02] Voice 15: a very full meeting with lots of on our agenda um we have moved the um

[0:49:11] Voice 15: the water the water project forward uh the um man i've forgotten the name of it isn't that terrible

[0:49:18] Voice 15: there's a title attached to it but the one that's been worked on both north pender and

[0:49:23] Voice 15: and Galeano, we have approved the methodology

[0:49:27] Voice 15: and have asked staff to draft a series of options

[0:49:33] Voice 15: on what the mapping would look like for a DPA on the island.

[0:49:37] Voice 15: So that is going forward, which is great.

[0:49:42] Voice 15: I should tell you, I may not have told you this before,

[0:49:44] Voice 15: there's also another project on Galeano,

[0:49:48] Voice 15: which would take 44 of the forest lots and rezone them as nature protection.

[0:49:59] Voice 15: And so that's great.

[0:50:01] Voice 15: There's been some, you know, piecemeal, some steps towards resolving some of the forestry.

[0:50:06] Voice 15: street plus there are two more of the forest lots that are uh in for rezoning um to in order to

[0:50:13] Voice 15: accommodate some proposed uh um uh development you know housing development and but also would

[0:50:20] Voice 15: lead to so there's you know it's it's a very slow process on galile trying to resolve this this

[0:50:25] Voice 15: decades-old forestry lot issue so that's still going forward um we sent the first of the two

[0:50:33] Voice 15: affordable housing projects on Galliano to CIM and public hearing in July. So we will have a

[0:50:43] Voice 15: CIM on an evening of July the 4th and a public hearing on a Saturday on July the 16th.

[0:50:51] Voice 15: So, you know, we're at that stage that's taken a long time to get there.

[0:50:56] Voice 15: Um, so, and lastly is the, uh, uh, the crystal mountain you've all heard about, uh, over the

[0:51:05] Voice 15: years is, um, the planner started out, uh, his presentation related to that saying, this is the

[0:51:13] Voice 15: 23rd staff report since 2004, um, on crystal mountain. Uh, it's taken a number of iterations

[0:51:21] Voice 15: as you know but we had a very very good discussion and it's now focused all on water

[0:51:28] Voice 15: and whether there's sufficient water and to some extent sewage that's where the discussion was

[0:51:34] Voice 15: almost exclusively about and thank you to William Shulbaugh for being there and providing answers

[0:51:41] Voice 15: to many questions both in May and at this meeting in June I think it's still to be seen where we get

[0:51:49] Voice 15: get to on that rezoning application.

[0:51:52] Voice 15: And so that's my report.

[0:51:54] Voice 15: Those are the various things that are going on

[0:51:56] Voice 15: in my various local trust committees.

[0:51:58] Voice 15: Thanks.

[0:52:00] Voice 15: Thank you, Dan.

[0:52:02] Trustee Luckham: Trustee by Chair Patrick.

[0:52:06] Trustee Patrick: Well, thank you.

[0:52:07] Trustee Patrick: I've had one meeting and it was the new chair role

[0:52:12] Trustee Patrick: that Peter and I had switched

[0:52:14] Trustee Patrick: with the South Pender and Laskiti.

[0:52:16] Trustee Patrick: So I traveled to Laskiti on Monday.

[0:52:22] Trustee Patrick: required a very early departure off Salt Spring and a very late return, but it was a fabulous

[0:52:27] Trustee Patrick: experience, sort of almost a step back in time. It was thrilling to watch the

[0:52:37] Trustee Patrick: orchestrated loading and unloading of a passenger ferry with people's provisions of

[0:52:42] Trustee Patrick: her weeks on end, and in this case, lots of plants that people are bringing back to their gardens, and

[0:52:48] Trustee Patrick: And it was a very warm experience.

[0:52:51] Trustee Patrick: You also get to feel the experience of being a celebrity in your life because you stick out like a sore thumb when you're not from an island like Laskiti.

[0:52:58] Trustee Patrick: So you're welcomed and they know who you are when you step off the boat.

[0:53:02] Trustee Patrick: So, like I said, it was a good experience.

[0:53:06] Trustee Patrick: It was a fairly light agenda.

[0:53:09] Trustee Patrick: They were working through their fee by law, came close to giving it a second or third reading, I think they were proposing to do.

[0:53:17] Trustee Patrick: but discovered a little there's a there is a typo that is in all all the versions that have

[0:53:24] Trustee Patrick: been adopted so Heather will be sharing that typo that they that one of the trustees discovered and

[0:53:33] Trustee Patrick: we made that correction but it will need to be corrected in the other versions

[0:53:40] Trustee Patrick: and they they're going to hold it for one more meeting while they consider

[0:53:43] Trustee Patrick: consider reduction of the full 20% across the board on the on the rates feeling that it would

[0:53:49] Trustee Patrick: be more appropriate to their to their island. Probably the most important business is I did

[0:53:57] Trustee Patrick: see the draft letter and hopefully it'll go out this week to this non honest First Nations on

[0:54:04] Trustee Patrick: their request to meet with the local trust committee on the OCP changes there. So I hope

[0:54:10] Trustee Patrick: that we can move forward and arrange a meeting as soon as possible to put that project on good

[0:54:18] Trustee Patrick: solid ground to go forward as it's it's eagerly desired and on the return trip we had a lovely

[0:54:25] Trustee Patrick: show of humpback whales so it was a lovely day that's

[0:54:33] Voice 14: um that's really great trustee patrick

[0:54:36] Voice 14: you've reminded

[0:54:37] Trustee Luckham: me of the joys of liskety island it's uh i'll miss not traveling there so please

[0:54:42] Trustee Luckham: Please enjoy it.

[0:54:44] Trustee Luckham: Trustee Fast, over to you.

[0:54:47] Voice 3: Sure.

[0:54:47] Voice 3: Thank you.

[0:54:48] Voice 3: I'll be brief.

[0:54:49] Voice 3: I'm out here at UBC for a Climate Leadership Institute, sort of a mini conference of local

[0:54:56] Voice 3: governments around BC as being helping with the organizing.

[0:55:01] Voice 3: So I'll go there later today, pending the end of this meeting.

[0:55:05] Voice 3: I've got Hornby on Friday.

[0:55:07] Voice 3: That one has been switched to being an all electronic meeting too, because one of the local trustees wasn't able to come to the in-person meeting.

[0:55:19] Voice 3: And Trustee Scott. So that notice got into the paper and everything all revised and so we're good to go on Zoom on Friday.

[0:55:32] Voice 3: um i've got bowen island municipality um council meeting and a closed council meeting on monday

[0:55:40] Voice 3: and uh thank you dan rogers for offering to step in for a meeting that i was having a conflict with

[0:55:46] Voice 3: uh but that's all resolved thanks anyway um dan rogers very good of you to uh entertain the

[0:55:53] Voice 3: thought. Thank you.

[0:55:57] Voice 14: Well, thank you, Vice

[0:56:02] Trustee Luckham: Chair and Councillor Dusty Fast, and indeed, thank you

[0:56:07] Trustee Luckham: to all of you for all of the collaboration to allow continuity of business at the LTCs with

[0:56:13] Trustee Luckham: shuffling of seats. I, too, am grateful for that. So, my own report, a few items. Indeed, last

[0:56:22] Trustee Luckham: last week, although I reported on it last week, we did meet with Minister Cullen and

[0:56:31] Trustee Luckham: a broad conversation on topics which included requests for enhanced relationship with the

[0:56:40] Trustee Luckham: minister and the Allen's Trust, and that was well received. Certainly wanted some understanding

[0:56:46] Trustee Luckham: about why we might want to meet on a regular basis, but we were able to articulate that

[0:56:50] Trustee Luckham: that message and indeed suggestions about meeting early

[0:56:55] Trustee Luckham: in the term with the new council would be appropriate.

[0:57:00] Trustee Luckham: The policy statement, of course, was a topic of discussion

[0:57:03] Trustee Luckham: as well as First Nations opportunities

[0:57:05] Trustee Luckham: for future shared decision-making

[0:57:08] Trustee Luckham: and the Islands Trust Conservancy reporting out.

[0:57:12] Trustee Luckham: And I did make a plug for additional funding

[0:57:15] Trustee Luckham: to the Islands Trust Conservancy,

[0:57:17] Trustee Luckham: which is presently on the backs of our local constituents rather than being shared broadly

[0:57:25] Trustee Luckham: with the province and that too was well received although that was a bit informal it was a good

[0:57:31] Trustee Luckham: discussion we were well received the minister is excited to be involved and engaged in the work of

[0:57:36] Trustee Luckham: the island's trust and very supportive of the work that we do so that's kind of an overview of

[0:57:42] Trustee Luckham: what we'd already reported previous. But after our last executive committee meeting, we indeed had

[0:57:48] Trustee Luckham: a financial planning committee meeting to review some of the audit statements and plans that are

[0:57:54] Trustee Luckham: in our agenda package today to go to council. And the following day, indeed, switching hats there

[0:58:02] Trustee Luckham: with Trustee Patrick, I had my first exciting community information meeting on South Pender

[0:58:09] Trustee Luckham: Pender Island at Poets Cove. We had that room not filled to capacity, but it was certainly

[0:58:15] Trustee Luckham: two-thirds filled with most of the resident population of South Pender. And I must say,

[0:58:25] Trustee Luckham: it would be hard for me to reference any positive support for the land use bylaw in particular

[0:58:35] Trustee Luckham: particular that the South Pender LTC advance is advancing with respect to floor area and

[0:58:40] Trustee Luckham: lot configuration setbacks and the like. We spent despite the fact that it's not public hearing it

[0:58:48] Trustee Luckham: is a community information meeting that was not well supported by the members of the public and

[0:58:53] Trustee Luckham: they certainly wanted to tell the trustees what they thought about the bylaw that was the bylaws

[0:59:00] Trustee Luckham: that was proposed but most of the conversation was around the land use bylaw to do with those

[0:59:04] Trustee Luckham: lot coverage in size and shapes. It went over time. We were fortunate to get off the island

[0:59:15] Trustee Luckham: later in the day, but it was an extremely long day, early start the previous day for me and

[0:59:21] Trustee Luckham: late return home just because of the way the ferries work. If you don't catch the direct one,

[0:59:27] Trustee Luckham: you end up going to main island first and spending a bit of vacation time there and then continuing

[0:59:32] Trustee Luckham: on. Anyway, that continues to be interesting. We've got an electronic community information

[0:59:37] Trustee Luckham: meeting coming up on the 17th, and then public hearing indeed on the 24th. And we're going to

[0:59:43] Trustee Luckham: hold that actually on North Pender as the most suitable facility, large enough size with good

[0:59:48] Trustee Luckham: internet connectivity to host that. So indeed, we might likely see some folks from North Pender

[0:59:54] Trustee Luckham: come in and chime in on South Pender LTC business, which will be interesting. And so

[0:59:59] Trustee Luckham: So,

[1:00:00] Trustee Luckham: looking forward to those further challenges. I'll just, in closing, I'll just note that I find

[1:00:07] Trustee Luckham: myself at the Fire Chiefs Association of British Columbia Conference today as Deputy Chief on my

[1:00:11] Trustee Luckham: own island, and only mention that because it's a great opportunity to talk about all of our fire

[1:00:17] Trustee Luckham: protection, but also an opportunity to meet and talk to other fire chiefs on our other islands,

[1:00:23] Trustee Luckham: Galliano, Salt Spring, Hornby, Denman, a number of the islands are present here,

[1:00:29] Trustee Luckham: including First Nations representation from Penelakut Island and other areas.

[1:00:35] Trustee Luckham: And so it's great to talk about that fire resiliency, fire smarting, and proactive planning, community preparedness, and all those sorts of things.

[1:00:47] Trustee Luckham: And indeed, as with the Islands Trust, all very similar issues exist amongst all of us as fire chiefs on the different islands.

[1:00:55] Trustee Luckham: And it's a real great opportunity to learn and to touch base with those fire chiefs on the different islands.

[1:01:02] Trustee Luckham: So grateful to be here today with you.

[1:01:05] Trustee Luckham: And I'll be back at the conference of the fire chiefs again tomorrow.

[1:01:08] Trustee Luckham: So that's it for my report.

[1:01:12] Trustee Luckham: Unless there's any questions around the table,

[1:01:14] Trustee Luckham: I think we will proceed on to the

[1:01:17] Trustee Luckham: Island's Trust Conservancy Liaison Update,

[1:01:20] Trustee Luckham: section 5.3, page 18 is the agenda for our liaison meeting.

[1:01:28] Trustee Luckham: But I'll just, before we go to the end,

[1:01:29] Trustee Luckham: perhaps I'll ask Trustee Fafner and Director Frater

[1:01:34] Trustee Luckham: to share responsibility for sharing

[1:01:35] Trustee Luckham: that liaison meeting agenda item with us.

[1:01:39] Trustee Luckham: But do you have anything in addition to add

[1:01:41] Trustee Luckham: prior to that future meeting on the Conservancy?

[1:01:49] Voice 3: Just to refer people, we've got a meeting coming up

[1:01:54] Voice 3: on July the 13th, right before our liaison meeting.

[1:01:58] Voice 3: So the morning of, and as the Islands Trust Conservancy,

[1:02:03] Voice 3: but this is our chance to prepare for the liaison meeting.

[1:02:07] Voice 3: And there's a whole lot of reporting

[1:02:10] Voice 3: on the Islands Trust Conservancy further on in the agenda.

[1:02:15] Voice 3: The page numbers are all different now

[1:02:18] Voice 3: from the ones that got written down,

[1:02:20] Voice 3: but in the Islands Trust Conservancy part of the agenda.

[1:02:24] Voice 3: And I'm finding the opportunities

[1:02:30] Voice 3: for collaboration are visible to me.

[1:02:35] Voice 3: I see a local trust committee Gambier was interested

[1:02:38] Voice 3: in the contiguous forests report that cabin consultants called cabin put together for us

[1:02:47] Voice 3: a year and a half ago or so. I think there's good opportunities for collaboration. I look

[1:02:54] Voice 3: forward to exploring that more with, for example, local trust committee projects.

[1:02:59] Voice 3: And I just wanted to flag that the Islands Trust Conservancy five-year plan that's referred to in

[1:03:06] Voice 3: this briefing has now become a three-year plan because the Islands Trust Conservancy is looking

[1:03:14] Voice 3: at a sort of as long as we've got permission I think we've got permission from the ministry from

[1:03:19] Voice 3: this but Claire can fill us in if not is to do an interim three-year plan as we wind reconciliation

[1:03:29] Voice 3: into the way we do business and prepare for the next five-year plan and have an opportunity

[1:03:33] Voice 3: to consult with First Nations on how that five-year plan might look under a reconciliation

[1:03:42] Voice 3: canopy. Thank you. That's all I really have to introduce this topic. Thank you.

[1:03:47] Voice 14: Great. And I'm going to apologize immediately to Kate

[1:03:50] Trustee Luckham: Emmings, Director of the U.S.

[1:03:53] Trustee Luckham: and U.S. Conservancy, that perhaps she would like to introduce this briefing

[1:03:59] Trustee Luckham: briefing with respect to liaison meeting. Good morning, Kate. Really great to see you here.

[1:04:03] Trustee Luckham: Thank you for joining us.

[1:04:05] Voice 9: Good morning, all. I'm quite happy to have Trustee Fast speak to the item

[1:04:09] Voice 9: as she is our representative on executive committee. But I also did want to flag that the

[1:04:15] Voice 9: reason that we're sharing the briefing with you today is largely to get a sense of whether there

[1:04:20] Voice 9: is anything that the executive committee would like to add to the agenda. You'll note a little

[1:04:25] Voice 9: bit further down in the briefing, there is a section where the executive committee is allowed

[1:04:31] Voice 9: to add updates regarding executive committee actions over the course of the year. The ITC

[1:04:39] Voice 9: board at its last meeting requested an update on the governance report and so some follow-up on

[1:04:45] Voice 9: that, but there's space also for executive to add other topics of mutual interest.

[1:04:54] Voice 4: Okay, thank you.

[1:04:56] Voice 9: Trustee

[1:04:57] Trustee Luckham: Fast, do you want to introduce the ITCDC layers on meeting agenda on our meeting today?

[1:05:06] Voice 3: Sure. Well, you can see it there. We have these annually.

[1:05:10] Voice 3: And the last time we did this, we did speak to the idea of collaboration.

[1:05:17] Voice 3: collaboration and that seemed to be a really useful way to share information and think about

[1:05:22] Voice 3: the years ahead and how we might reinforce each other's actions and you know stronger together

[1:05:28] Voice 3: and all that I think here's a draft agenda what do you what changes would you propose

[1:05:36] Voice 3: executive committee and what would you like to add and what what do people what do people think

[1:05:44] Voice 3: I was really interested in the 4.7, the little chart down there, in terms of overlap between the, or not overlap, between the Islands Trust Strategic Plan and the Regional Conservation Plan, which you'll see is a work plan item.

[1:06:01] Voice 3: it the regional conservation plan um finishes in uh 2021 it's a no sorry you'll have to speak to

[1:06:12] Voice 3: that uh okay because i don't have all my papers in front of me and i'm not sure i don't think

[1:06:17] Voice 3: that one's coming up for renewal yet is it so

[1:06:20] Voice 9: not the regional conservation plan the piece that

[1:06:23] Voice 9: we're working on at the moment is what's required under the islands trust act which is the islands

[1:06:27] Voice 9: trust conservancy plan which has to be renewed every five years so our current one that has

[1:06:35] Voice 9: been approved by the minister expires at the end of this year and we will be working towards an

[1:06:40] Voice 9: interim plan that will kind of bridge a gap until we get a chance to do a bit more of a robust

[1:06:48] Voice 9: version of a five-year plan heading into oh I think it was 2025 and onwards and

[1:06:56] Voice 3: maybe you could

[1:06:57] Voice 3: explain the difference between the uh looking at 4.7 on the screen the regional conservation plan

[1:07:02] Voice 3: it says 2018 to 2021 that's just sort of where we've been recently or when does that plan get

[1:07:09] Voice 3: renewed um

[1:07:10] Voice 9: so we do have two um different pieces that guide the work of the islands trust

[1:07:15] Voice 9: conservancy one is the island's trust conservancy plan or five-year plan that is the as i alluded to

[1:07:21] Voice 9: the plan that is required under the Islands Trust Act. And that's a requirement that we need to

[1:07:29] Voice 9: submit to the minister every five years. And the pieces that are included in that are things like

[1:07:34] Voice 9: how do we manage our finances? How do we manage disposition and acquisition of land? And then

[1:07:40] Voice 9: what are our general policies for operation? And the minister needs to sign off on that to make

[1:07:46] Voice 9: sure that we're doing our due diligence with respect to how we manage land and how we manage

[1:07:50] Voice 9: our finances in particular. The regional conservation plan is more related to how we do

[1:07:58] Voice 9: land protection and land conservation and all of the pieces associated with that. So it includes

[1:08:03] Voice 9: information about the ecology of the area and what we have in terms of focus areas for

[1:08:10] Voice 9: conservation work, and then some strategies and objectives to achieve the goals that are

[1:08:16] Voice 9: identified in that plan so it's more of our we kind of rely on the regional conservation plan

[1:08:21] Voice 9: as our operating plan um and the the other uh the plan that gets approved by the minister is more

[1:08:27] Voice 9: um the piece that gives us the authority to do the the land acquisition and the financial

[1:08:33] Voice 9: management that we do good

[1:08:35] Voice 3: thank you i just um because they're both referred to in this briefing

[1:08:39] Voice 3: and uh here at 4.7 it's the regional conservation plan that's sort of what we've been up to lately

[1:08:45] Voice 3: as operations okay

[1:08:47] Voice 9: and sorry just to be clear that plan actually um ends in 2028 but we do

[1:08:54] Voice 9: have three-year chunks of work plans so the the pieces that are alluded to in this chart

[1:08:58] Voice 9: are related to our first work plan which was just wrapped up at the end of december

[1:09:02] Voice 9: and then continued a bit thank you

[1:09:05] Voice 9: so

[1:09:06] Trustee Luckham: thank you so um probably be wise with the time we have

[1:09:12] Trustee Luckham: available today to focus on the agenda itself and not too much more detail um because there's

[1:09:18] Trustee Luckham: lots of conversation there um and so i'm going to just ask uh the vice chair if there's anything

[1:09:24] Trustee Luckham: that you see that needs to be added to the agenda from our perspective to discuss with

[1:09:29] Trustee Luckham: um the board of the island's trust conservancy trustee rogers and then patrick and myself

[1:09:37] Trustee Luckham: self actually

[1:09:39] Voice 15: trustee patrick was first

[1:09:41] Trustee Luckham: oh i wasn't keeping track so trustee patrick

[1:09:44] Trustee Luckham: you're so kind oh

[1:09:47] Trustee Patrick: well i wouldn't have bent me out of shape um i know we've had touched on the

[1:09:53] Trustee Patrick: conversations before about um your availability to sort of support local trust committee work

[1:09:59] Trustee Patrick: and so forth and in um you know biological technical support um i'm wondering if we

[1:10:07] Trustee Patrick: we should have that conversation again as we're sort of laying the tracks for the next trust

[1:10:11] Trustee Patrick: council for strategic planning and so forth as our ocps we're having all those conversations

[1:10:17] Trustee Patrick: of what the future of ocps look like and all of that and i think performance measures of you know

[1:10:23] Trustee Patrick: ecological you know value or supports um is needs to become a more important element of our ocps as

[1:10:32] Trustee Patrick: we're as we're as we're going forward so i think that's a conversation i think we should have is

[1:10:36] Trustee Patrick: Is that something the ITCCs themselves is wanting to be in that support role or not so that, you know, we at least establish, you know, the expectations as we have those conversations of updating the OCPs?

[1:10:57] Trustee Luckham: Okay, thank you, Trustee Patrick.

[1:11:00] Trustee Luckham: So I'm not sure what that heading that might come under, but it does strike me, Kate, that that is intimately connected to the five-year conservancy.

[1:11:10] Trustee Luckham: plan, which I'm interested to know how many LTCs have actually taken that and enacted work. I know

[1:11:18] Trustee Luckham: that I was trying hard at the beginning to get it on our projects list on the LTCs, and I think that

[1:11:24] Trustee Luckham: happened in a couple of cases, but probably not broadly supported as you might hope for.

[1:11:32] Trustee Luckham: So perhaps that's a topic of discussion that we could add. Yeah. So, Trustee Rogers?

[1:11:39] Trustee Luckham: yeah

[1:11:43] Voice 15: thanks it is and we all know the reason why the the issue there is is capacity a total

[1:11:50] Voice 15: capacity and expertise and ability to do that um i'm going to talk a bit much more mundane

[1:11:56] Voice 15: just about the structure of the agenda i'm wondering why number one and number four aren't

[1:12:01] Voice 15: combined together uh they're both talking about areas of of how we collaborate um and it strikes

[1:12:08] Voice 15: me that one would flow easily into number four so I I I if there's a

[1:12:15] Voice 15: reason uh then I um uh I I'm

[1:12:20] Voice 15: happy to take that suggestion the other thing I'm going to suggest is and it's it's a question as

[1:12:25] Voice 15: well as a suggestion is between now and July the 13th there are a number of um important meetings

[1:12:36] Voice 15: there's there's trust council and then there's the proposed trust programs committee meeting

[1:12:43] Voice 15: to talk about the trust policy statement I think that I'm hoping that the agenda will

[1:12:49] Voice 15: be flexible enough that we can have our our update on that topic added to the agenda

[1:12:56] Voice 15: and the talk and the details after we have those two meetings because I think there probably will

[1:13:03] Voice 15: will be some important information

[1:13:04] Voice 15: that relates to the conservancy

[1:13:06] Voice 15: coming out of what happens in those two meetings.

[1:13:10] Voice 15: Anyway, that's just my two cents worth

[1:13:13] Voice 15: of trust policy statement update

[1:13:15] Voice 15: would probably be an important component right there.

[1:13:22] Trustee Luckham: Okay, thank you, Dan.

[1:13:24] Trustee Luckham: I wonder whether or not we want to create

[1:13:25] Trustee Luckham: a holding place or something,

[1:13:28] Trustee Luckham: some kind of a trust council update or something

[1:13:31] Trustee Luckham: just so that everybody's aware that it's on the agenda

[1:13:34] Trustee Luckham: and that we don't forget about it or whatever.

[1:13:37] Trustee Luckham: I see a few nods around the room on that.

[1:13:40] Trustee Luckham: So perhaps we could add that as a topic

[1:13:43] Trustee Luckham: as council and policy statement update or something.

[1:13:49] Voice 9: Certainly, I can do that.

[1:13:51] Trustee Luckham: Okay, anything else?

[1:13:53] Trustee Luckham: Dan, your hand is still up.

[1:13:57] Trustee Luckham: So, you know, my thoughts here,

[1:14:00] Trustee Luckham: and I sort of spontaneously introduced the concept of funding

[1:14:08] Trustee Luckham: the Honest Trust Conservancy to the minister.

[1:14:10] Trustee Luckham: And I do wonder whether or not we shouldn't actually,

[1:14:14] Trustee Luckham: if that door is only open a crack or hair maybe,

[1:14:19] Trustee Luckham: whether we shouldn't have a discussion about some kind of an information package

[1:14:24] Trustee Luckham: that actually focuses on that aspect of funding of the Honest Trust Conservancy

[1:14:29] Trustee Luckham: that certainly would come as a function of your reporting

[1:14:33] Trustee Luckham: to the minister, Kate, through your annual requirements,

[1:14:38] Trustee Luckham: but maybe that there's some opportunity there

[1:14:43] Trustee Luckham: because there was an interest in it, I sensed,

[1:14:48] Trustee Luckham: to start opening that door a little bit

[1:14:51] Trustee Luckham: because there is a motion from council for us to pursue that,

[1:14:54] Trustee Luckham: and we're looking for an opportunity to pursue that,

[1:14:57] Trustee Luckham: the appropriate time and place and opportunity and certainly uh with you know so to speak the

[1:15:03] Trustee Luckham: changing of the guard of a new council coming in in the future um it would be good to set the stage

[1:15:09] Trustee Luckham: for that conversation um but obviously in the list of priorities which is many um that um isn't a

[1:15:18] Trustee Luckham: it is a high priority but at the same time we don't necessarily have the resources to apply to

[1:15:22] Trustee Luckham: it but if there's something we could do with existing material to provide an information

[1:15:26] Trustee Luckham: package conceptually that would be helpful i would think so could we add that as a topic is that okay

[1:15:34] Trustee Luckham: with everybody admittedly we don't want to get lost in the weeds either so so

[1:15:41] Voice 9: what would that

[1:15:42] Voice 9: topic be called just for clarity to your luck um

[1:15:45] Trustee Luckham: uh finance uh funding uh background material for

[1:15:52] Trustee Luckham: minister okay perfect or staff you

[1:15:58] Voice 14: know however that

[1:15:59] Trustee Luckham: plays um anything else on the agenda i think

[1:16:03] Trustee Luckham: we've rounded that out um so thank you kate really looking forward to meeting new members of the

[1:16:09] Trustee Luckham: board oh the only question is this an in-person or are we electronic are we hybrid yes thank you

[1:16:16] Voice 9: so much for bringing that up our intent is to make it an in-person meeting it itc does not have any

[1:16:22] Voice 9: the other scheduled in-person meetings and it was felt that this would be um a nice opportunity to

[1:16:27] Voice 9: get the two um committees together to talk i

[1:16:31] Trustee Luckham: agree with that so that's great so attend as you can i

[1:16:34] Trustee Luckham: think is really um uh what would have to happen and we've actually foregone an electronic an

[1:16:41] Trustee Luckham: in-person meeting this week so there potentially is budget rollover i don't know those two rogers

[1:16:46] Voice 15: sorry i just wanted to point out that and i know the director is aware of this as the manager

[1:16:51] Voice 15: is that we have three of the attendees have logistical issues

[1:16:56] Voice 15: because we have a meeting the next morning on Keats Island

[1:17:01] Voice 15: and not just in North Vancouver, but on Keats Island

[1:17:05] Voice 15: and somehow I have to find our way back,

[1:17:07] Voice 15: but we'll figure that out.

[1:17:08] Voice 15: I guess we'll see how that all unfolds.

[1:17:12] Voice 9: If you would like travel assistance with travel arrangements,

[1:17:16] Voice 9: we can offer that through our admin assistant if that's useful.

[1:17:20] Voice 9: but yes, I'm happy to help.

[1:17:25] Trustee Luckham: Okay, shall we move on?

[1:17:27] Trustee Luckham: I'm going to suggest that in 20 minutes after 10,

[1:17:32] Trustee Luckham: how about we get through the bylaws for approval

[1:17:34] Trustee Luckham: and consideration here and then have a break,

[1:17:37] Trustee Luckham: 10 or 15 minutes, and then we'll jump

[1:17:40] Trustee Luckham: into trust council meeting preparation

[1:17:42] Trustee Luckham: and then we'll go through till lunch.

[1:17:43] Trustee Luckham: Is that all right with everybody?

[1:17:46] Trustee Luckham: Nope, not seeing any concerns.

[1:17:48] Trustee Luckham: So then Gabrielle, I'll look for trust committee bylaw

[1:17:51] Trustee Luckham: on number 308, the Housing Agreement Request for Decision.

[1:17:56] Trustee Luckham: I'll turn to David Mahler or Trustee Rogers

[1:18:00] Trustee Luckham: for who's gonna introduce this request for decision.

[1:18:06] Voice 2: You'd like me

[1:18:07] Voice 2: to go ahead there,

[1:18:08] Voice 15: Vice-Chair Mitchell?

[1:18:10] Voice 2: Well,

[1:18:10] Voice 15: I can or you can.

[1:18:12] Voice 15: I mean, the issue is besides the details of the policy

[1:18:16] Voice 15: is I'll give some context

[1:18:20] Voice 15: and then maybe David would want to fill in.

[1:18:23] Voice 15: This is the bylaw related to the housing agreement

[1:18:29] Voice 15: that is related to two other bylaws

[1:18:33] Voice 15: that are the land use bylaw and OCP amendments

[1:18:35] Voice 15: related to the development of a housing project,

[1:18:40] Voice 15: affordable housing project.

[1:18:43] Voice 15: The two other bylaws, 306 and 307,

[1:18:47] Voice 15: which are the um which are the land use bylaws uh have been through executive committee and have

[1:18:54] Voice 15: been approved but have not been adopted yet um we were at the the the that was done probably in the

[1:19:02] Voice 15: early part of last year of 2021 um so we've been waiting to for adoption to come back to the local

[1:19:10] Voice 15: Local Trust Committee on the basis that we wanted to have

[1:19:15] Voice 15: both a water license in place

[1:19:17] Voice 15: and the housing agreement finalized.

[1:19:20] Voice 15: The water license is in place.

[1:19:23] Voice 15: And now we were dealing with the housing agreement.

[1:19:26] Voice 15: The issues I set out in the staff report

[1:19:28] Voice 15: with the housing agreement were debated.

[1:19:31] Voice 15: They were not unanimous at Local Trust Committee.

[1:19:33] Voice 15: You will have seen some correspondence

[1:19:34] Voice 15: and I want to point out that there is correspondence

[1:19:36] Voice 15: related to this at pages 451 and 453 of the package

[1:19:46] Voice 15: from Ms. Hodson and Ms. Eastick.

[1:19:49] Voice 15: And you will have seen that the housing agreement

[1:19:53] Voice 15: was sort of waiting for a number of things,

[1:19:57] Voice 15: legal review, which was done

[1:19:58] Voice 15: and the local trust committee has dealt with that.

[1:20:03] Voice 15: The second issue, however, was what to do about

[1:20:06] Voice 15: or how did how to arrange the um uh i'll call it concurrence or or incorporation of the issue

[1:20:14] Voice 15: the wishes of the um synonymic first nation um there has been some court some contact with them

[1:20:22] Voice 15: and some communication and discussions with them um however there hasn't been specific

[1:20:28] Voice 15: sign off for lack of a better word uh on this specific housing agreement um the idea was

[1:20:36] Voice 15: was put through to the local trust committee

[1:20:39] Voice 15: that as this was an administrative bylaw,

[1:20:41] Voice 15: if there were amendments that Snamik wished specifically

[1:20:44] Voice 15: in the housing agreement at some point,

[1:20:46] Voice 15: we could incorporate those at a later date

[1:20:50] Voice 15: and amend the housing agreement at that point.

[1:20:54] Voice 15: And on that basis, we gave the local trust committee

[1:20:58] Voice 15: in a non-unanimous decision,

[1:21:00] Voice 15: decision, gave it a second or third reading and sent it to EC.

[1:21:06] Voice 15: As we know, shortly thereafter, we had a fairly

[1:21:11] Voice 15: brief reach out from us and I don't know where that stands because it was left

[1:21:16] Voice 15: to the chair to try and reach out back to them because that's where the

[1:21:19] Voice 15: communication came to and to determine whether there were some

[1:21:24] Voice 15: concerns and I'm not sure where that's at.

[1:21:26] Voice 15: And that's where we sit as of this morning.

[1:21:29] Voice 15: We deferred this matter from our May meeting and we're left with the bylaw as it is.

[1:21:38] Voice 15: I have no concerns about the bylaw except for that issue as to whether there are any concerns related to the First Nation interests.

[1:21:48] Voice 15: I don't know if David Marler wants to add anything to any of that.

[1:21:54] Voice 2: No, I have nothing to add.

[1:21:56] Voice 2: The plan is available if you have any specific planning questions.

[1:22:02] Trustee Luckham: Yeah, maybe. Thank you, David. Thank you, Mr. Rogers. Perhaps I'll just chime in. I have

[1:22:09] Trustee Luckham: made efforts to communicate with this nation with respect to this. And due to local

[1:22:20] Trustee Luckham: community pressures and the like other concerns, they've not had the opportunity to contact me.

[1:22:29] Trustee Luckham: me. And, you know, reading this quite carefully, you know, there is a general sort of understanding

[1:22:37] Trustee Luckham: that is implicit in what I'm reading, and that there has been communication with Sinema on this,

[1:22:43] Trustee Luckham: and that would appear to be an ongoing conversation. And I, quite frankly, am comfortable

[1:22:49] Trustee Luckham: with advancing this today here, but that I would expect and anticipate that prior to adoption of

[1:22:58] Trustee Luckham: at the LTC that if there was something that was important

[1:23:02] Trustee Luckham: that needed to be managed, that it would be done.

[1:23:06] Trustee Luckham: And I would like to ask maybe advice from Director Mahler

[1:23:11] Trustee Luckham: or the most obvious person to do that,

[1:23:15] Trustee Luckham: that often there are suggestions about that ECE provides

[1:23:21] Trustee Luckham: to LTCs with respect to adoption.

[1:23:24] Trustee Luckham: And of course it's at their discretion.

[1:23:26] Trustee Luckham: And as long as it doesn't change the intent of the bylaw, we don't necessarily go afoul.

[1:23:32] Trustee Luckham: But is there potential wiggle room here that if this advances that prior to adoption and after consultation with the Senenemo Nation, that there might be some minor adjustments associated with what is already indicated as something that the LTC supports?

[1:24:00] Trustee Luckham: works yeah

[1:24:04] Voice 2: so the housing agreement bylaw itself is an administrative bylaw so you know from that

[1:24:12] Voice 2: perspective it's not difficult the problem though is that the bylaw is a condition of the other

[1:24:19] Voice 2: bylaws that vice chair rogers mentioned which is the the zoning amendment so if there's only minor

[1:24:27] Voice 2: changes this document that doesn't change the intent of what it's doing in other words the

[1:24:32] Voice 2: public were led to believe that the housing agreement would do x at the public hearing and

[1:24:38] Voice 2: on that basis they would provide feedback about the overall rezoning so if the change ends up

[1:24:45] Voice 2: being substantive it changes the intent of what the housing agreement is doing then that could

[1:24:52] Voice 2: potentially require going the other bylaws or this the changes going back to the community

[1:24:58] Voice 2: into further discussion.

[1:25:00] Voice 2: So have to be careful on the kind of amendments

[1:25:03] Voice 2: that you're asking for with this kind of a document.

[1:25:06] Trustee Luckham: Mm-hmm, understood.

[1:25:10] Trustee Luckham: Okay, so Trustee Rogers,

[1:25:12] Trustee Luckham: how would you like to proceed, Chair of the LTC?

[1:25:19] Trustee Luckham: Your microphone.

[1:25:19] Voice 15: I see

[1:25:20] Voice 15: Vice Chair Patrick has her hand up.

[1:25:21] Trustee Luckham: Oh, I'm sorry, I missed that.

[1:25:23] Trustee Luckham: Go ahead, Vice Chair Patrick.

[1:25:26] Trustee Patrick: I'm inclined to follow the direction

[1:25:29] Trustee Patrick: that you were sort of indicating.

[1:25:31] Trustee Patrick: I mean, it's our job to say, is this contrary?

[1:25:34] Trustee Patrick: I know there's conversations still going on,

[1:25:36] Trustee Patrick: but I would be okay with making a decision on this

[1:25:41] Trustee Patrick: and then it's a local trust matter

[1:25:42] Trustee Patrick: to consider before they adopt.

[1:25:45] Trustee Patrick: And yes, Director Marler is correct

[1:25:48] Trustee Patrick: that if it turns out to be a substantive change,

[1:25:50] Trustee Patrick: that's the risk that the ball gets passed back.

[1:25:56] Voice 15: And I guess one of my, I guess my question would be,

[1:26:04] Voice 15: Okay, let's, let's say, I mean, one of the reasons we're trying to do this, of course, is, is that it's been, I'll say 15 months since we passed the land use bylaws OCP, the housing society, I mean it's, it's been through the local trust committee.

[1:26:22] Voice 15: Again, one emphasize I recognize it was not unanimous. However, it's been through the the LTC and and the the applicant is trying to position themselves for whatever the next funding cycle would look like.

[1:26:41] Voice 15: um and uh i guess i guess my question is is let's say the local trust committee says you know we're

[1:26:50] Voice 15: not quite ready to adopt this um because there is this outstanding issue and we're not entirely sure

[1:26:58] Voice 15: and maybe we'll be sure by the 16th of july june um what it is the interest of this name of wanted

[1:27:05] Voice 15: like there was some discussion of like a 25 percent number being placed in the house of

[1:27:11] Voice 15: if they don't adopt it but wait and see what we can do that i guess the question is is if they

[1:27:18] Voice 15: then amend the housing agreement they would still have it would have to come back to the ec again i

[1:27:24] Voice 15: guess before final adoption that it doesn't doesn't have to go through a public hearing per se though

[1:27:30] Voice 15: does it depends

[1:27:33] Voice 14: on the changes well

[1:27:34] Voice 15: but it's an administrative bylaw uh

[1:27:37] Voice 14: fair enough yeah

[1:27:38] Voice 14: Yeah.

[1:27:39] Voice 15: That's the way I have always understood it, but maybe I'm wrong.

[1:27:43] Voice 14: I think that's what David's saying.

[1:27:45] Voice 2: If I may, through the chair, it is an administrative bylaw.

[1:27:49] Voice 2: And if the amendments don't change the intent, which is to protect so many so many units for affordability, that that's fine.

[1:27:58] Voice 2: You know, you're just changing some of the semantics around how that works.

[1:28:02] Voice 2: But if you're changing the substantive, let's say you're reducing.

[1:28:05] Voice 2: producing, let's say it goes from 20% to 10%, then that could be something that the community

[1:28:11] Voice 2: might not have agreed with at the time of the rezoning.

[1:28:14] Voice 2: So then you would probably have to go back to public hearing.

[1:28:18] Voice 2: All right.

[1:28:21] Voice 15: Okay.

[1:28:21] Voice 15: Can I ask one more question then?

[1:28:24] Voice 15: As is pointed out in the correspondence, I mean, we understood it wasn't something we

[1:28:31] Voice 15: needed to go back to.

[1:28:32] Voice 15: I mean, the draft housing agreement that was at the public hearing back in January of 2021 had a provision that said that if the structure of the housing rental, how it's distributed changed, they would have to come back for approval from the local trust committee.

[1:28:54] Voice 15: media and that's now been changed and there's a much more i'll call it a soft mechanism which

[1:28:59] Voice 15: puts more of the emphasis on the on the um uh on the housing funder and then the ltc is notified

[1:29:10] Voice 15: there's an explanation is provided but at the end of the day the funder is the one who

[1:29:14] Voice 15: uh would would would be able to say you know it's not going to be 30 deep subsidy it's going to be

[1:29:21] Voice 15: it's going to be 25 um is that the sort of thing that we i mean that you're talking about or is

[1:29:28] Voice 15: that because we approved it on the basis that those languages change and the lawyers have

[1:29:33] Voice 15: signed off on it i should

[1:29:34] Voice 2: say yeah i think if that was clear at the public hearing then i think

[1:29:39] Voice 2: that's fine that you've got some room there it's if you're doing something different than the public

[1:29:44] Voice 2: and the study to be okay

[1:29:50] Voice 5: okay

[1:29:52] Trustee Luckham: so dan rogers what would you like to do with this bylaw today

[1:29:56] Trustee Luckham: today as the chair of NLTC.

[1:30:00] Voice 3: I have my, oh,

[1:30:03] Trustee Luckham: sorry, Trustee Fax, go ahead.

[1:30:05] Voice 3: Yeah, just, I just, my question is just,

[1:30:11] Voice 3: if the executive committee does not pass

[1:30:16] Voice 3: the recommendation that's in front of us today,

[1:30:18] Voice 3: will that hold up the societies being able

[1:30:22] Voice 3: to position themselves in the lineup for funding,

[1:30:26] Voice 3: to apply for funding?

[1:30:27] Voice 3: Because I don't want to slow down any chances

[1:30:31] Voice 3: for affordable housing to be applied for um that seems to me the big question here

[1:30:38] Voice 3: well

[1:30:40] Voice 15: as always the answer we get and i'll let david marler the answer always with these projects is

[1:30:47] Voice 15: the more boxes they have already checked the better positioned they are uh because the house

[1:30:53] Voice 15: bc i'm talking about bc housing i assume it's for others like to find what i'll call for lack

[1:31:00] Voice 15: lack of a better word and i know it's not a very great term shovel ready projects um so the more

[1:31:06] Voice 15: boxes that have been ticked towards the finalization of all of the processes that have to be done

[1:31:11] Voice 15: the better position they're in so if they're still in the position they were in january of 2021 when

[1:31:19] Voice 15: they did not get funded because they were an applicant and they they were not a successful

[1:31:24] Voice 15: applicant if they're still in that exact same position you wonder whether that will be a

[1:31:30] Voice 15: a detriment to them so I think the reality is there's no way of knowing exactly whether it will

[1:31:35] Voice 15: be an impediment but I think the answer is the farther along the process they are the better

[1:31:41] Voice 15: position they're in so if we if it's approved by the local trust need that puts them in a better

[1:31:46] Voice 15: position thank

[1:31:48] Voice 3: you okay

[1:31:49] Voice 15: so my my proposal would be to make oh sorry is there an actual motion here

[1:31:54] Voice 14: Yes.

[1:31:55] Voice 15: Sorry about that.

[1:31:56] Voice 14: Page 24, 6.1.

[1:32:06] Voice 15: I would like to make this motion, and then I'd like to make a subsequent recommendation to the local trust committee as well.

[1:32:14] Voice 15: So I'll move that the Islands Trust Executive Committee approve a Gabriel Island Local Trust Committee bylaw,

[1:32:20] Voice 15: number 308 cited as Gabriel Island Housing Agreement bylaw number 308, 2020,

[1:32:26] Voice 15: in accordance with Section 27 of the Islands Trust Act.

[1:32:28] Voice 15: moved

[1:32:30] Trustee Luckham: second by trustee patrick thank you um you just speak to the motion no uh just

[1:32:36] Voice 15: only to say

[1:32:37] Voice 15: i'm going to make a subsequent motion that has a recommendation to the local trust committee

[1:32:41] Voice 15: thank

[1:32:42] Trustee Luckham: you um therefore uh if there's any other speakers no other speakers i'll call for the vote

[1:32:51] Trustee Luckham: all those in favor and that carries unanimously so back to you uh vice chair rogers and i'll move

[1:32:59] Voice 15: that the Islands Trust Executive Committee

[1:33:04] Voice 15: recommend to the Gabriel Island Local Trust Committee

[1:33:10] Voice 15: that before it adopt by-law 308,

[1:33:18] Voice 15: it confirm the interests of the Sonamik First Nations

[1:33:26] Voice 15: in this by-law.

[1:33:28] Trustee Luckham: All right, let's just wait for Lori

[1:33:32] Trustee Luckham: to get that up on the screen.

[1:33:33] Trustee Luckham: well i slowed

[1:33:34] Voice 15: down

[1:33:35] Voice 14: thank you i know it already appreciates that i

[1:34:00] Voice 6: can just read it back or

[1:34:01] Voice 6: reading

[1:34:02] Trustee Luckham: it back would be great thank you that

[1:34:05] Voice 6: the islands trust executive committee recommend to the

[1:34:07] Voice 6: gabriel island local trust committee that before it adopts bylaw number 308 that the interests

[1:34:14] Voice 6: of the snanemo first nations are confirmed in this bylaw uh

[1:34:19] Voice 15: no the interests of the

[1:34:20] Voice 15: name of nations in this bylaw are confirmed in

[1:34:25] Voice 6: this bylaw are confirmed yeah

[1:34:28] Voice 15: what i and i i guess

[1:34:30] Voice 15: i want to yeah the interest and um is the interest the right word these days i'm just trying to be

[1:34:39] Voice 15: make sure interests and um i don't want to say rest and rights but the interests and

[1:34:45] Voice 15: anyway i guess i just want to make sure i'm using the right nomenclature the right verbiage

[1:34:53] Voice 15: anybody has any advice on that i'd appreciate it i think

[1:35:00] Trustee Luckham: uh by a no show of hands or voices

[1:35:04] Trustee Luckham: that that's satisfactory so if you're satisfied with that motion and the way it's presented so

[1:35:10] Trustee Luckham: then do i have a seconder for the motion can

[1:35:14] Voice 3: you change it to interests with an s

[1:35:18] Trustee Luckham: thank you then

[1:35:20] Voice 3: i'll second now

[1:35:22] Trustee Luckham: seconded by trustee patrick thank you and that's all right

[1:35:27] Trustee Luckham: so is there any

[1:35:28] Trustee Luckham: My

[1:35:29] Voice 3: name is Trustee Fast

[1:35:31] Voice 3: and I unless

[1:35:32] Voice 3: I was maybe you can't hear

[1:35:35] Voice 3: me

[1:35:35] Voice 3: We

[1:35:37] Trustee Luckham: can hear you and you said

[1:35:39] Trustee Luckham: to apply the S to it

[1:35:41] Trustee Luckham: Trustee Patrick had already seconded it

[1:35:43] Trustee Luckham: Thank you

[1:35:45] Trustee Luckham: With the adjustment

[1:35:47] Trustee Luckham: we'll follow through with

[1:35:49] Trustee Luckham: Trustee Patrick seconding

[1:35:50] Trustee Luckham: and is there

[1:35:53] Trustee Luckham: any further discussion

[1:35:55] Trustee Luckham: so I'll call for the vote all those in favor

[1:35:57] Trustee Luckham: and that carries unanimously.

[1:36:02] Trustee Luckham: Okay, well, that's good.

[1:36:04] Trustee Luckham: Thank you, Dan.

[1:36:05] Trustee Luckham: And I'll perhaps continue to do a more reach out

[1:36:11] Trustee Luckham: to Nanaimo and advise you accordingly.

[1:36:15] Trustee Luckham: So I'm going to move on then if that's all right.

[1:36:19] Trustee Luckham: Trustee Rodney.

[1:36:20] Voice 15: Sorry, just for the record,

[1:36:22] Voice 15: it says Nanaimo in the motion and that came up on screen

[1:36:28] Voice 15: and Laurie's indicated it's the name of the thing

[1:36:30] Voice 15: she knows that and she'll change it.

[1:36:32] Voice 15: She just wants to get the right spelling in there.

[1:36:36] Voice 15: Everybody's clear that we're not referring it

[1:36:39] Voice 15: to as the Nanaimo First Nation.

[1:36:42] Trustee Luckham: That's correct, thank you for that important point.

[1:36:46] Trustee Luckham: Next item then is Bowen Island Municipality

[1:36:48] Trustee Luckham: land use bylaw amendment bylaw number 581

[1:36:51] Trustee Luckham: request for decision.

[1:36:52] Trustee Luckham: decision. Shall we pass that to Acting Director David Mahler to introduce, and then we'll

[1:36:59] Trustee Luckham: look for comments from Trustee Fast, and then we'll go from there. Thank you, David. Over

[1:37:05] Trustee Luckham: to you.

[1:37:05] Voice 2: Okay, thank you. This is Bowen Island By-law 581. It's a land use amendment by-law. What

[1:37:15] Voice 2: this by-law is doing is amending the land use by-law to allow detached accessory dwelling

[1:37:22] Voice 2: units on all lots where currently attached suites or secondary dwelling units are permitted.

[1:37:28] Voice 2: So generally on Boeing they allow in most zones I believe over a certain size,

[1:37:35] Voice 2: a second dwelling that's inside is the existing dwelling or attached to the existing dwelling.

[1:37:42] Voice 2: This removes that requirement that the dwelling has to be attached so it could be detached.

[1:37:48] Voice 2: So the result of this is there's no net increase in what the zoning would allow in density.

[1:37:57] Voice 2: If there's a detached dwelling, then an attached dwelling would not be permitted.

[1:38:02] Voice 2: So this is to provide more flexibility.

[1:38:06] Voice 2: So on that basis, you'll see on the agenda, this is page 46 of the merged agenda package,

[1:38:13] Voice 2: package. You'll see that there are four policies that the planners on Boyne have identified

[1:38:20] Voice 2: that this addresses and indicated that it's consistent with that. The increasing density

[1:38:30] Voice 2: and intensity in areas known to have water issues is not engaged here. And the reason

[1:38:36] Voice 2: for that is because the zoning amendment does not change the density or the intensity. It

[1:38:42] Voice 2: It just changes the form,

[1:38:44] Voice 2: but not the number of dwelling units.

[1:38:47] Voice 2: So on that basis, the staff recommendation

[1:38:50] Voice 2: is to advise Bowen Municipality

[1:38:53] Voice 2: that this proposed land use by-law amendment

[1:38:55] Voice 2: is not contrary to our trust policies.

[1:39:02] Trustee Luckham: Okay, thank you, Vice Chair Fast, over to you.

[1:39:06] Voice 3: Thank you, as you know,

[1:39:09] Voice 3: I sit on Bowen Island Municipal Council

[1:39:11] Voice 3: and just a heads up that I voted against this proposal.

[1:39:16] Voice 3: Because, and I just want to add a little bit to Director Marler's point here, what this particular bylaw is removing the minimum lot size.

[1:39:30] Voice 3: Bowen Island Council earlier had them pass this amendment to allow a detached secondary suite on most of the lots on Bowen.

[1:39:45] Voice 3: that were over a certain size and this removes the minimum lot size so that smaller

[1:39:55] Voice 3: lots could or smaller parcels could also have a second dwelling on it regardless of parcel size

[1:40:04] Voice 3: so that's the main difference in my view about this one I argued at municipal council that this

[1:40:13] Voice 3: was uh encouraging rural sprawl and that uh how could it be possible i mean recognizing that

[1:40:23] Voice 3: density is under the bowen ocp anyway is defined as the number of parcels and that doesn't change

[1:40:29] Voice 3: but i wonder about intensity and uh because um with two households on a parcel i think maybe

[1:40:42] Voice 3: that could affect water demand and I believe in one of planner Daniel Martin's reports that are

[1:40:54] Voice 3: linked to in there he says it's unclear how this would affect water demand and I think if you look

[1:41:00] Voice 3: at the ecological considerations that are mentioned in the in the report in our agenda Daniel Martin's

[1:41:07] Voice 3: report in our agenda it does say under ecological condition considerations which was paced 51 in the

[1:41:14] Voice 3: earlier agenda sorry um that there could be expected to be more impervious surfaces and a

[1:41:22] Voice 3: degree of development and uh i envision fewer trees for example um conifers are coming down

[1:41:30] Voice 3: because of fire safe concerns and but deciduous trees could come down more and especially in the

[1:41:39] Voice 3: small lots on Bowen and I think that that could affect rural character the rural feel of the

[1:41:47] Voice 3: island which is in our official community plan as well as the shading and moisture the water

[1:41:58] Voice 3: water retention for climate impacts.

[1:42:02] Voice 3: So I'm against this motion,

[1:42:04] Voice 3: but maybe the director could clarify that bit

[1:42:06] Voice 3: about the minimum lot size.

[1:42:09] Trustee Luckham: Yeah, so trustee Faust,

[1:42:11] Trustee Luckham: I think that I understand your concerns there,

[1:42:14] Trustee Luckham: but I think our measure is whether or not

[1:42:18] Trustee Luckham: it's meets the stress policy statement directives

[1:42:25] Trustee Luckham: is what we need to consider here.

[1:42:27] Trustee Luckham: so I certainly understand your concerns.

[1:42:30] Trustee Luckham: Director Muller, in context of our authority

[1:42:33] Trustee Luckham: to advance this or not, could you provide us a remark?

[1:42:38] Voice 2: Yes, so with respect to Bowen Island

[1:42:42] Voice 2: and like local trust committees,

[1:42:44] Voice 2: the only option you have is whether or not it's consistent

[1:42:48] Voice 2: with the Island's Trust Policy Statement.

[1:42:51] Voice 2: So that is the measure.

[1:42:54] Voice 2: So staff have gone through and identified

[1:42:57] Voice 2: which policies we believe are engaged.

[1:43:00] Voice 2: And I provided the explanations for why the 442

[1:43:04] Voice 2: is not engaged, which is the water requirement.

[1:43:08] Voice 2: Just wanna confirm that this bylaw does remove

[1:43:13] Voice 2: the minimum lot size for detached dwellings.

[1:43:16] Voice 2: I will add, however, that Boren has adopted

[1:43:19] Voice 2: a building bylaw that allows them

[1:43:22] Voice 2: to withhold building permits

[1:43:23] Voice 2: where there's a water connection issue,

[1:43:26] Voice 2: whether that's WELL or through a community WELL system.

[1:43:31] Voice 2: So they do have a few additional tools available as well.

[1:43:37] Voice 14: Okay, I can't hear your voice there, Sue Ellen.

[1:43:42] Voice 3: Sure, okay, maybe I can ask a question of the director.

[1:43:48] Voice 3: Marta, you say that the, I'm thinking about 4.4.2,

[1:43:53] Voice 3: which is not on the screen in front of us,

[1:43:55] Voice 3: but that's the one about as long as it doesn't increase

[1:43:59] Voice 3: increase density or intensity? And I'm wondering about the word intensity. What's the definition

[1:44:04] Voice 3: of intensity there? Because two households on a parcel seems to me to be increasing the intensity

[1:44:12] Voice 3: possibly of water use.

[1:44:15] Voice 2: Yeah, it's an interesting term that was picked a long time ago. It's not

[1:44:20] Voice 2: defined. So I think it's probably a way of bracketing what we mean by use, in other words

[1:44:30] Voice 2: we're talking about increasing the number of people in that location.

[1:44:36] Voice 2: So just from a staff point of view, I'm not arguing this at all, I just want to provide the

[1:44:41] Voice 2: staff position that was in the report and the board staff position, is that the zoning already

[1:44:48] Voice 2: allows two residential units and that's currently attached and this is allowing

[1:44:55] Voice 2: them to be detached so from that point of view there's no net zero and there

[1:45:03] Voice 2: also is a limit on the floor area of those accessory dwellings that goes up

[1:45:09] Voice 2: with the lot size to a maximum and then it caps out there.

[1:45:14] Voice 3: Thank you that

[1:45:15] Voice 3: That clarifies that.

[1:45:16] Voice 3: Okay, then I'll just speak to 5.2.4,

[1:45:20] Voice 3: which is what might be of interest to executive committee.

[1:45:26] Voice 3: And the bottom part about compatible with preservation

[1:45:30] Voice 3: and protection of the environment, natural amenities,

[1:45:33] Voice 3: resources, and community character.

[1:45:35] Voice 3: So this is where I was speaking to the keeping the natural environment

[1:45:45] Voice 3: in terms of at least on a private lot at least some moisture in the soil and some shade some

[1:45:51] Voice 3: nature around in the city of Vancouver when they adopted their I forget what it was called but the

[1:45:59] Voice 3: where you could turn your laneway house into a dwelling they lost a lot of their urban forest

[1:46:04] Voice 3: so I'm paying attention to that and also the fact about the rural character because it does say

[1:46:09] Voice 3: community character there and rural character is part of our official community plan so my

[1:46:15] Voice 3: um main issue hearing uh the director's clarifications thank you that helps it all

[1:46:20] Voice 3: um i'm concerned about five to four and whether that is met so i won't be moving the motion all

[1:46:29] Voice 14: right thank you um so trustee rogers and trustee patrick and produce hand went up first um uh

[1:46:35] Voice 14: Please proceed as you see fit.

[1:46:38] Voice 15: Pastor was up first again.

[1:46:41] Trustee Patrick: I'm just quicker on the draw today.

[1:46:45] Trustee Patrick: No, what I'd like to say, Director Marler,

[1:46:50] Trustee Patrick: is these are innovative and interesting things

[1:46:53] Trustee Patrick: that we're seeing on Main Island and here

[1:46:55] Trustee Patrick: where we're getting sort of the lot size

[1:46:57] Trustee Patrick: associated with the building size.

[1:46:59] Trustee Patrick: And we need to stop dealing with these at separate LTCs

[1:47:03] Trustee Patrick: because Salt Springs is suffering

[1:47:04] Trustee Patrick: as we're moving ahead on our accessory dwelling

[1:47:07] Trustee Patrick: And these great ideas need to be gelled and put together and dealt with because these, I think, is the appropriate way to deal with it.

[1:47:16] Trustee Patrick: I don't see any, it's our impact on rural culture and all of those things are tremendously impacted when we have nobody left to run our small stores and things that make it for people to be able to live here.

[1:47:34] Trustee Patrick: and it's critically important that we provide options for people and I think this these

[1:47:41] Trustee Patrick: flexibilities and so forth are the right way to go so I'm I'm in support

[1:47:51] Voice 4: I'll let trust

[1:47:53] Trustee Patrick: trustee Rogers go and then I'm happy to make a motion thank you

[1:47:57] Voice 15: so thank you I I can understand

[1:48:04] Voice 15: and why vice chair fast may on principle be opposed to this process but of course that's

[1:48:10] Voice 15: not our our um our consideration our consideration is the oc the trust policy statement checklist

[1:48:19] Voice 15: and um uh and uh i guess i want to be clear and make sure i understand two things

[1:48:27] Voice 15: one is my understanding is is that you can currently have a secondary suite

[1:48:33] Voice 15: on these properties and what this does is allows them to be detached as well as attached

[1:48:42] Voice 15: but that the total square footage of the development on the property would remain

[1:48:50] Voice 15: the same am i correct about that and

[1:48:55] Voice 2: not quite the the square footage has been amended i think

[1:48:59] Voice 2: it's more restrictive than the current bylaw there's also an additional restriction added

[1:49:04] Voice 2: that these units cannot be used as guest accommodation like short-term vacation rentals

[1:49:10] Voice 2: correct so

[1:49:11] Voice 15: effectively what it does is it says on these extra lots these smaller lots you can have a

[1:49:19] Voice 15: effectively i'll call it a secondary suite but it's not a secondary suite but it can be a standalone

[1:49:25] Voice 15: building so that's leaving to sue allen's concerns vice chair fast concerns that because you're

[1:49:32] Voice 15: creating a separate building that that may mean that there might be a little bit there might be

[1:49:39] Voice 15: some more pavement or there might be some more trees that have come because they'll be separated

[1:49:43] Voice 15: from the main building but the total total foot the total footprint if you had pushed them together

[1:49:49] Voice 15: would be the same that's that's your concern is that correct vice chair fast approximately yeah

[1:49:55] Voice 3: mostly uh

[1:49:59] Voice 15: just so i'm clear um okay and i i guess the rationale for allowing it to be a separate

[1:50:09] Voice 15: building would be so that people aren't can have a separate building they can rent out or give to

[1:50:18] Voice 15: family but not necessarily have it be part of their own house household within their own building

[1:50:24] Voice 15: is that was that the reason for this that was given for this i

[1:50:31] Voice 3: gather that some uh houses are

[1:50:35] Voice 3: already built and that the only building like many islands the place to put another dwelling would be

[1:50:42] Voice 3: a separate place it would also be a kind of way of legalizing some uh buildings that are currently

[1:50:50] Voice 3: used as garages or things like that okay to

[1:50:54] Voice 3: residences am

[1:50:56] Voice 15: i correct that the bowen planning

[1:50:58] Voice 15: staffs that came to the conclusion that they the bylaw met the the um the the trust policy

[1:51:06] Voice 15: statement checklist yeah okay thanks then i'll be supporting uh first and quote patrick in her

[1:51:13] Voice 15: promotion thank you all right

[1:51:15] Trustee Patrick: i move that the uh that bylaw number 581 uh 2022 cited as bowen

[1:51:24] Trustee Patrick: island municipality land use bylaw number 57 2002 amendment bylaw number 581 2022 be read

[1:51:32] Trustee Patrick: first time oh wait a minute is that the right one i'm sorry i got the mayor and council one

[1:51:37] Trustee Patrick: whoa sorry about that wrong page i moved at the executive committee here we go advise

[1:51:42] Trustee Patrick: buys Bowen Island Municipality that bylaw number 581 cited as Bowen Island Municipality land use

[1:51:49] Trustee Patrick: bylaw number 57-2002 amendment bylaw number 581-2022 is not contrary to or at variance with

[1:51:56] Trustee Patrick: the island's trust policy statement.

[1:51:57] Voice 14: All right, so moved by the seconder, Trustee Rogers. Thank you.

[1:52:01] Trustee Luckham: Any other discussion today? Anybody wish to speak to the motion last time? And I'll call for the

[1:52:07] Trustee Luckham: vote all those in favor any opposed and so trust the uh vice chair patrick opposed uh carries

[1:52:19] Voice 15: say again

[1:52:21] Voice 15: rogers your recording will record that you said vice chair patrick is opposed it's vice

[1:52:27] Voice 15: chair fast oh

[1:52:28] Trustee Luckham: man i'll tell you this this zoom stuff so let's start this again so rogers your

[1:52:34] Trustee Luckham: Your hand is up and I'm assuming you weren't opposed

[1:52:36] Trustee Luckham: or is that wrong?

[1:52:38] Trustee Luckham: No.

[1:52:39] Trustee Luckham: Okay, so then the vote was

[1:52:43] Trustee Luckham: Trustee Fast opposed.

[1:52:45] Trustee Luckham: I thought I said that.

[1:52:46] Trustee Luckham: And the other members of the exemption committee

[1:52:49] Trustee Luckham: are in favor and so therefore that carries.

[1:52:51] Trustee Luckham: And thank you all and thank you Trustee Fast

[1:52:55] Trustee Luckham: and respect your point of view there.

[1:52:58] Trustee Luckham: And that will be returned to Bowen Island as endorsed.

[1:53:02] Trustee Luckham: so um let's have a a quick 10 minute break and i might ask you maybe we'll go to 12 30 we'll go

[1:53:10] Trustee Luckham: uh we'll we'll break at a suitable location in the policy things there to be sure that we're

[1:53:16] Trustee Luckham: providing opportunity with that we'd like to have a lunch break um so let's um let's just

[1:53:22] Trustee Luckham: recess for 10 minutes and we'll come back is that all right yeah and laurie you'll put up a little

[1:53:28] Trustee Luckham: note that says we'll be reconvening at let's just say 1104.

[1:53:33] Voice 6: okay thank you thank you everyone

[2:03:36] Voice 14: all right welcome back everyone trustee rogers there you are okay well thank you everyone for um

[2:03:45] Voice 14: getting us through the um administrative uh work there um we now

[2:03:53] Trustee Luckham: are moving on to seven

[2:03:55] Trustee Luckham: by 65 as they attend us the trust council meeting uh preparation i think i'm going to address this

[2:04:06] Trustee Luckham: This section by section has been my habit.

[2:04:09] Voice 12: You're coming in and out, Chair Luckham.

[2:04:12] Voice 12: I

[2:04:14] Trustee Luckham: got it.

[2:04:15] Trustee Luckham: Thanks for the reminder.

[2:04:18] Trustee Luckham: I'm just going to go through this section at a time,

[2:04:21] Trustee Luckham: providing opportunity for staff to make any remarks

[2:04:26] Trustee Luckham: and then certainly seek comments from vice chairs

[2:04:30] Trustee Luckham: as to the readiness of these materials to be advanced to council.

[2:04:35] Trustee Luckham: If that's all right with everyone,

[2:04:37] Trustee Luckham: anybody opposed to that try to be efficient um so then under section seven seven i've got 7.1

[2:04:45] Trustee Luckham: through 7.10 um i'll just simply ask if there's any of those that you wish to speak to i would

[2:04:56] Trustee Luckham: like to make a remark with respect to 7.17 and so is there anything else in section seven trustee

[2:05:05] Trustee Luckham: rogers uh

[2:05:11] Voice 4: microphone 7

[2:05:16] Voice 15: .19 7.110 and i guess i'd like to make sure we're sending the right

[2:05:30] Voice 15: follow-up action list to on under 7.12 i wrote lit last night but i think that's been corrected

[2:05:38] Voice 15: although I haven't seen the correction.

[2:05:40] Voice 4: I

[2:05:41] Voice 14: do believe Lori said that it was corrected,

[2:05:44] Voice 14: but I'll just pull that one just in case.

[2:05:47] Voice 14: So is there anything else, Trustee Patrick?

[2:05:53] Trustee Patrick: Sorry, I forgot to circle them.

[2:05:55] Trustee Patrick: Normally I circle them on the agenda,

[2:05:57] Trustee Patrick: so I'm trying to quickly look through my notes

[2:05:59] Trustee Patrick: here on the screen.

[2:06:01] Trustee Patrick: 715, did we already say that one?

[2:06:03] Trustee Patrick: And 715?

[2:06:04] Voice 14: Nope, nope.

[2:06:06] Voice 14: All

[2:06:08] Trustee Luckham: right, anything else?

[2:06:10] Trustee Luckham: Trustee Fass, is your hand up?

[2:06:12] Trustee Luckham: Sorry,

[2:06:12] Voice 6: Trustee Patrick said two items.

[2:06:15] Trustee Luckham: That's correct.

[2:06:16] Voice 6: I only got the first one.

[2:06:18] Trustee Luckham: Oh, okay.

[2:06:19] Trustee Luckham: 7.15, 7.18.

[2:06:21] Trustee Luckham: But I'll just advance the ones that nobody wishes to speak to.

[2:06:25] Voice 3: Can I, I would like to pull 7.14.

[2:06:30] Trustee Luckham: Okay.

[2:06:31] Trustee Luckham: Thank you.

[2:06:32] Trustee Luckham: Just note, Trustee Fast, that, oh, we are a little bit better now, but the Zoom is very close to you.

[2:06:38] Trustee Luckham: so when you raise your hand i can't actually see the palm of your hand and know whether it's up i

[2:06:43] Trustee Luckham: kind of see your elbow um yeah

[2:06:46] Voice 12: 7.16 mr chair all

[2:06:49] Trustee Luckham: right uh fair enough anything else so then laurie

[2:06:58] Trustee Luckham: it appears to me that 7.11 and 7.13 would be advanced to council as presented thank you

[2:07:09] Trustee Luckham: and let us begin then now with 7.12 the first item i think that was trustee um oh we just want

[2:07:18] Trustee Luckham: to confirm that the version that's in the package is the right version to go to council can you

[2:07:23] Trustee Luckham: confirm that laurie

[2:07:25] Voice 6: yes i updated it last night not sure what happened there however this is in

[2:07:30] Voice 6: the new merged and revised agenda that's in web david on the website are

[2:07:35] Trustee Luckham: you satisfied with that

[2:07:36] Trustee Luckham: trustee rogers okay so then i'll if there's nothing else on 7.12 i'll advance 7.12 to council

[2:07:44] Voice 3: can i i do have one more thing that is uh i think on page 88 of the previous council's new brighton

[2:07:51] Voice 3: doc is uh still pending there so um depending on what trustee uh what uh director freighter told

[2:08:01] Voice 3: told us earlier, maybe that should come off.

[2:08:10] Trustee Luckham: As long as it says completed,

[2:08:12] Trustee Luckham: I think council needs to see that that is completed

[2:08:15] Trustee Luckham: and then it won't reappear on a future FAUL.

[2:08:19] Trustee Luckham: Is that correct, CAO Hudson-Piller?

[2:08:21] Voice 12: Yes.

[2:08:23] Trustee Luckham: Okay.

[2:08:24] Trustee Luckham: Are you okay with that, Trustee Favreau?

[2:08:27] Trustee Luckham: Sure, I didn't, okay.

[2:08:30] Trustee Luckham: And so therefore, does it actually,

[2:08:32] Trustee Luckham: Director Fraser, does it actually say completed?

[2:08:40] Voice 14: Anybody?

[2:08:46] Voice 14: So I'm going to, oh, there you

[2:08:48] Trustee Luckham: are, Director Freyder.

[2:08:48] Trustee Luckham: Thank you.

[2:08:50] Voice 8: So I will need to scroll to that section, but certainly we will, I'll talk with Trustee

[2:08:54] Voice 8: Stamford and we'll adjust it as appropriate.

[2:08:56] Trustee Luckham: Okay.

[2:08:57] Trustee Luckham: So then I'll just, on consideration of whatever, I'm going to just say trust council follow-up

[2:09:05] Trustee Luckham: action list before the council has amended.

[2:09:07] Trustee Luckham: And therefore, if that needs to be corrected, it can't be.

[2:09:11] Trustee Luckham: Is that all right?

[2:09:12] Trustee Luckham: So by general consent.

[2:09:14] Trustee Luckham: um 7.14 executive committee work program report was that uh vice chair fast yes

[2:09:24] Voice 3: um that was me

[2:09:25] Voice 3: i'm wondering if um where it says uh on the top priorities report number three climate

[2:09:34] Voice 3: um emergency actions i wonder if we aren't already doing some of those in the trust policy statement

[2:09:41] Voice 3: update. I'm not proposing. I mean, I think that's partly why we're doing the trust policy statement

[2:09:47] Voice 3: update is because of the incorporating climate into the trust policy station statement. So I

[2:09:55] Voice 3: just, I don't need any changes with this report. It's just with when we're talking about it,

[2:10:00] Voice 3: if we could refer people to the trust policy statement work, which has climate action as one

[2:10:06] Voice 3: of the three um main goals of doing that project that's all thank you mr

[2:10:16] Voice 12: chair yes sir well um as

[2:10:19] Voice 12: we're um coming towards the end of term you might have noticed that the wording in the top priorities

[2:10:25] Voice 12: report has been changed since the last time i've updated some of these pieces um particularly item

[2:10:32] Voice 12: item one, and item four. So just so that you're aware of that, you know, with item one, the Act

[2:10:39] Voice 12: amendments, out of the six we asked for, we did get four, two are in just some sort of holding

[2:10:47] Voice 12: pattern, I guess, we'll see whether that changes in the future. So substantially, that's an update.

[2:10:52] Voice 12: And then the update around the COVID-19 business response. So those are changes.

[2:10:58] Voice 12: us.

[2:11:01] Trustee Luckham: Thank you. Thank you. I'm just noticing as I try to correlate my agenda with where we are at,

[2:11:10] Trustee Luckham: it appears the page numbers aren't necessarily right because presently we're on what appears

[2:11:17] Trustee Luckham: on the agenda to be page 92, but it's actually in the package, it's some other number. So I'm

[2:11:25] Trustee Luckham: I'm just going to go with the sections for the moment.

[2:11:29] Trustee Luckham: So 7.1.4, then I'm going to suggest

[2:11:35] Trustee Luckham: that we advance that to council as presented.

[2:11:39] Trustee Luckham: And then let's go to 7.1.5.

[2:11:43] Trustee Luckham: And I think that was Trustee Fast,

[2:11:45] Trustee Luckham: you wanted to speak to that?

[2:11:46] Trustee Luckham: No, sorry, Trustee Patrick, you wanted to speak to that one?

[2:11:49] Trustee Patrick: Yeah, just the update for Coastal Douglas for item 1.2.

[2:11:57] Trustee Patrick: uh references the salt spring coastal douglas protection coastal douglas protection coastal

[2:12:03] Trustee Patrick: douglas fur protection um again that that's you know we're we're focusing on fire resiliency so

[2:12:10] Trustee Patrick: i just want to make sure that when reference is made to the salt spring island coastal douglas

[2:12:15] Trustee Patrick: protection work you might put either in parentheses after that wildfire resiliency or something

[2:12:22] Trustee Patrick: because that's really the focus of the current work so that people aren't expecting something

[2:12:30] Trustee Patrick: different.

[2:12:31] Voice 14: Are you recommending

[2:12:33] Trustee Luckham: an adjustment there to that?

[2:12:35] Trustee Patrick: In the comment, it says

[2:12:37] Trustee Patrick: watching work being undertaken on SSI by CDF protection, and that work could be made into

[2:12:45] Trustee Patrick: a model bylaw in the future. I think if at the end of the word protection, just maybe put in

[2:12:50] Trustee Patrick: parentheses, wildfire resiliency.

[2:12:56] Voice 14: Can you do that? See, I'll have some photos that seem appropriate

[2:12:59] Voice 14: appropriate there

[2:12:59] Trustee Luckham: based upon local information sure

[2:13:04] Voice 12: okay

[2:13:05] Trustee Luckham: so then i'm gonna then if there's

[2:13:07] Trustee Luckham: nothing else on the strategic plan uh advise that 7.1.5 be advanced to council as amended

[2:13:14] Trustee Luckham: and

[2:13:16] Voice 12: mr chair what i would say is this is an update to the strategic plan um two meetings ago we had

[2:13:21] Voice 12: a covering briefing and i'd expect that in september our last meeting with the current

[2:13:28] Voice 12: strategic plan i would do a similar summary um as per six months ago which would kind of give

[2:13:35] Voice 12: a report card on where the strategic plan is and what would reasonably be forwarded to a new council

[2:13:42] Voice 12: for its consideration as it looks at what its strategic priorities so this is uh i wouldn't

[2:13:48] Voice 12: say business as usual but this is an updated version of the plan and there'll be an enhanced

[2:13:53] Voice 12: version for the next meeting

[2:13:56] Trustee Luckham: that's great thank you ceo so the next one then um is 7.1.6

[2:14:05] Trustee Luckham: who was it that wished to speak to that one was that you dan russ oh russ

[2:14:11] Voice 12: yes sir um so just uh

[2:14:18] Voice 12: going to page 110 um you'll see under 2022 where um we've substantially done the continuous

[2:14:29] Voice 12: learning that um or what's the right way to say it uh we're coming towards the end of the delivery

[2:14:39] Voice 12: of trustee orientation and and while this has been in the past uh gone from a a robust piece of um

[2:14:48] Voice 12: work at the islands trust to something a little more muted um over the last couple of years

[2:14:54] Voice 12: covid and so forth and indeed at various points trust council said oh we don't really want to do

[2:14:59] Voice 12: as much of this we have done a few pieces as you could see and in fact for this coming meeting we

[2:15:05] Voice 12: have the National Marine Conservation Aeroparks Canada session then you'll see September trustee

[2:15:10] Voice 12: orientation 2022-2026 so and a question mark and that is whether or not a review of the trustee

[2:15:24] Voice 12: orientation package that would be delivered to a new trust council and you'll see that in November

[2:15:30] Voice 12: and December whether it would be of value to have sort of an outline of that orientation process in

[2:15:38] Voice 12: the continuous learning planning so you can see a question mark there and I wouldn't have that go

[2:15:42] Voice 12: forward to our next trust council with that question mark just wondering whether you think

[2:15:47] Voice 12: maybe a half hour session on orientation or getting other further suggestions from trustees

[2:15:52] Voice 12: that would be a good place or should we just um forego that and just simply move into um our

[2:15:59] Voice 12: required orientations um at the start of the new term it might it might not might not be a value

[2:16:05] Voice 12: at this point but uh i thought we'd at least have a moment to discuss that

[2:16:09] Voice 14: okay i see hands up so

[2:16:11] Voice 14: trustee fast trustee rogers

[2:16:13] Voice 3: um thank you i i uh i like the idea of doing a review with trust

[2:16:21] Voice 3: council of um what kind of orientation would incoming trustees need need especially based on

[2:16:28] Voice 3: the you know the disruption of the past couple of years and uh the experience of um trustees who may

[2:16:36] Voice 3: be leaving us i think uh the cao referred to this as exit reviews of trustee orientation materials

[2:16:44] Voice 3: in his context notes at the beginning um i kind of like the idea of a brief discussion at trust

[2:16:50] Voice 3: council about what changes would be needed what would be best for incoming uh new and returning

[2:16:59] Voice 3: um trustees in terms of orientation i think it could wait until september um if we think all of

[2:17:06] Voice 3: the trustees will come to that meeting want to have it sooner that's just um uh just the thought

[2:17:14] Voice 3: that we might want to have it sooner because people might be already have these ideas fresh

[2:17:22] Voice 3: in their mind about what would I have needed that's or it could wait to September that's it

[2:17:28] Voice 3: thank you I support the idea okay I

[2:17:36] Voice 15: don't think we should create space for it I believe that

[2:17:44] Voice 15: that this trust council is not,

[2:17:47] Voice 15: I think the ones that are going to engage

[2:17:49] Voice 15: on the trustee orientation package

[2:17:51] Voice 15: have already done so individually.

[2:17:54] Voice 15: And I'm guessing you probably got some of that.

[2:17:57] Voice 15: I think probably if you bring it back to us

[2:18:01] Voice 15: as the executive committee,

[2:18:05] Voice 15: and maybe if there's a governance committee to them,

[2:18:09] Voice 15: that would be an appropriate place,

[2:18:11] Voice 15: but I wouldn't make it.

[2:18:13] Voice 15: I think that probably we should create as much space

[2:18:16] Voice 15: in September as we can for the work that needs to be done

[2:18:20] Voice 15: around the trust policy statement

[2:18:22] Voice 15: and whatever comes out of the government's review issues

[2:18:27] Voice 15: and any other issues that may surprisingly arise.

[2:18:31] Voice 15: So I wouldn't put a lot of,

[2:18:33] Voice 15: I wouldn't put it on the agenda.

[2:18:35] Voice 15: So I wouldn't have it as an education item myself.

[2:18:40] Voice 15: myself.

[2:18:42] Voice 14: Thank you, Trustee Rodgers. Anybody else? Laura, go ahead, Laura.

[2:18:47] Trustee Patrick: I mean, the alternative

[2:18:48] Trustee Patrick: is that the framework for the orientation be provided as a staff report, and it could be put

[2:18:57] Trustee Patrick: in the consent items agenda package, and if trustees want to discuss it, pull it out, or you

[2:19:04] Trustee Patrick: don't put it in consent, and you make a discussion item around it to get feedback. Sounds good.

[2:19:13] Voice 12: So, I can provide an overview as a report under the executive section for Trust Council for September, let's say, and we'll remove it as specifically an idea as a continuous learning item.

[2:19:28] Voice 14: That's a good solution.

[2:19:33] Trustee Luckham: That's great. Thank you.

[2:19:35] Trustee Luckham: So, then I'm going to take it then that 7.1.6 continuous learning plan be advanced to Council as amended.

[2:19:44] Trustee Luckham: ended. So next item then is 7.17. I think I put that on there. And that was just in your remarks

[2:19:56] Trustee Luckham: there. You mentioned, I just got to scroll to it. You mentioned the list of things that you

[2:20:11] Trustee Luckham: you have addressed where on earth is that now um page

[2:20:17] Voice 12: 113 yeah

[2:20:19] Trustee Luckham: i'm looking for the bullet that i

[2:20:21] Trustee Luckham: was thinking about it says something about uh local area administrator um you met with the

[2:20:28] Trustee Luckham: local admin area administrator and i watched it oh there met with local area administrator

[2:20:33] Trustee Luckham: south vancouver island i'm assuming that might be moti um but i think it probably needs that

[2:20:39] Trustee Luckham: uh uh information there oh

[2:20:43] Voice 12: okay is

[2:20:44] Trustee Luckham: that correct no

[2:20:45] Voice 12: i'll make it more clear yeah

[2:20:49] Trustee Luckham: i don't know who

[2:20:49] Voice 12: the local area administrator

[2:20:50] Voice 12: is yeah there's an s there and it's the caos for the for the

[2:20:55] Voice 12: southern part of vancouver islands oh okay okay

[2:20:58] Trustee Luckham: i got it yeah

[2:20:59] Voice 12: so i'll make that uh clear okay i

[2:21:04] Voice 12: got it now

[2:21:04] Trustee Luckham: yeah so make that clear that's

[2:21:06] Voice 4: that one

[2:21:07] Trustee Luckham: is there anything from anybody else on 7.17

[2:21:09] Trustee Luckham: no so thank you for your work and it's a substantial list yeah i'll just acknowledge

[2:21:14] Trustee Luckham: that thank you so i will then say that can't hear you 7.17 advanced the council as amended

[2:21:26] Trustee Luckham: and that brings us to 7.18 that was me

[2:21:31] Trustee Patrick: um there's just a typo in the first the last

[2:21:34] Trustee Patrick: at the first paragraph under the background section to just a certain e criteria i think

[2:21:43] Trustee Patrick: just there's an e there that it's floating oh

[2:21:47] Trustee Luckham: yeah i saw that i wondered about that okay um so then

[2:21:51] Trustee Luckham: is there anything else on that then you got that lori so i'll take it i'll take it at 7.1.8

[2:22:02] Trustee Luckham: be advanced to council as amended this brings us to 7.1.9 um and i think maybe that was uh

[2:22:10] Trustee Luckham: Vice Chair Rogers.

[2:22:12] Trustee Luckham: It

[2:22:13] Voice 15: was, I had a question.

[2:22:15] Voice 15: I didn't see Metro Vancouver on the list of groups

[2:22:20] Voice 15: that we were entering into agreements with

[2:22:22] Voice 15: and I wondered if there's a reason for that.

[2:22:27] Voice 14: David Mahler.

[2:22:29] Voice 2: Yes, there is.

[2:22:31] Voice 2: Traditionally, we have an agreement

[2:22:34] Voice 2: with the Sunshine Coast Regional District.

[2:22:37] Voice 2: They're responsible for all of the balloting

[2:22:39] Voice 2: and then the Sunshine Coast Regional District

[2:22:42] Voice 2: has a side agreement with Metro Vancouver

[2:22:45] Voice 2: to have a polling location for the Boyer Passage Islands.

[2:22:51] Voice 2: Okay, thank you.

[2:22:53] Voice 15: That's what I thought, but I couldn't recall.

[2:22:55] Voice 15: I just wanted to make sure it wasn't a miss.

[2:22:57] Voice 15: Thank you.

[2:22:58] Voice 15: Okay,

[2:23:00] Trustee Luckham: so therefore then if there's nothing further on that,

[2:23:05] Trustee Luckham: that 7.1.9 be forwarded to council as presented

[2:23:12] Trustee Luckham: and that brings us to 7.1.10 freedom of information protection privacy island stress

[2:23:19] Trustee Luckham: council bylaw model bylaw rfd um director marler um would be the one to speak to and who had a

[2:23:27] Trustee Luckham: question on that dan rogers dan rogers

[2:23:30] Voice 15: it's just that you know i i just when i was reading through

[2:23:34] Voice 15: this and it may be a very obvious answer and i may even know it but i thought i would ask the

[2:23:39] Voice 15: question. Why do LTCs need an FOI policy, given that all requests for freedom of information seem

[2:23:46] Voice 15: to come from the trust as opposed to an LTC? Because it sounds like it's just another

[2:23:52] Voice 15: administrative bit of administrivia that we have to go through every LTC.

[2:23:58] Voice 2: Yeah. So if I may, through the chair, the reason is that all corporate bodies have to

[2:24:06] Voice 2: designate a head and then set the fees for Freedom of Information. So each Local Trust Committee

[2:24:13] Voice 2: is a corporate body unto itself, so every one of them has to have the by-law to designate the head

[2:24:21] Voice 2: and set the fees, including Trust Council. And it's not a procedural by-law, so Trust Council

[2:24:27] Voice 2: cannot do it on behalf of the Local Trust Committees. It's actually authorising delegating

[2:24:33] Voice 2: an authority i

[2:24:35] Voice 15: think so um

[2:24:37] Voice 2: and do they all have them now yes all of the yeah all the local trust

[2:24:44] Voice 2: committees have foi bylaws that were adopted in 1994. and are these new fees

[2:24:52] Voice 15: consistent with

[2:24:54] Voice 15: sort of what's recommended from the province that's

[2:24:58] Voice 2: correct it's consistent with the updated

[2:25:00] Voice 2: legislation okay thank you so

[2:25:06] Voice 14: there's no uh trustee patrick i

[2:25:08] Trustee Patrick: think is there a typo on item

[2:25:10] Trustee Patrick: five because it says the heads authorized to perform the duties of the head is that the person

[2:25:16] Trustee Patrick: authorized or is it just reference to people who wear heads it's just it reads funny

[2:25:24] Voice 2: okay i'll double check that and make sure it's clean um heads was put in um just to make it

[2:25:31] Voice 2: it clear that it could be more than one individual so i'll just double check that we've been

[2:25:35] Voice 2: consistent with that right all

[2:25:39] Trustee Luckham: right then so um out of caution then i'm going to say that 7.1.10

[2:25:43] Trustee Luckham: be advanced to um council as amended um with clarification of that section um so that

[2:25:51] Trustee Luckham: completes it for section 7 thanks everybody off to a good start here at 11 27 our next section

[2:25:58] Trustee Luckham: is delegation request 7.2 point 7.2 and we have four delegation requests here that have

[2:26:04] Trustee Luckham: uh peers submitted the appropriate information um um what is your pleasure there for uh delegations

[2:26:13] Trustee Luckham: that'd be 10 minutes apiece um any questions or concerns there on section 7.2 no okay so then

[2:26:24] Trustee Luckham: And let's acknowledge then through Lori those delegation requests back to the requesters.

[2:26:32] Trustee Luckham: And they will show up on the agenda with their information packages that they appear to have submitted already.

[2:26:39] Trustee Luckham: It will be nice, Lori, if the eStick one can be formatted slightly different because inside a document is a huge JPEG image that just messes up the formatting on the screen.

[2:26:50] Trustee Luckham: I don't know if you've noticed that or not.

[2:26:51] Trustee Luckham: um so let's go to 7.3 uh 7.3 and so i'm just going to scan through that section 7.31 through

[2:27:03] Trustee Luckham: 7.37 and ask your vice judge if there's uh areas that you wish to address as and also the director

[2:27:11] Trustee Luckham: of just area services if there's a particular item there that you wish to address so just

[2:27:15] Voice 14: Trustee Patrick, over to you.

[2:27:18] Voice 14: 736.

[2:27:20] Voice 14: Thank you.

[2:27:22] Voice 14: Anybody else?

[2:27:24] Trustee Luckham: And Director Frater, nothing.

[2:27:27] Trustee Luckham: All right, so.

[2:27:28] Voice 15: I think we probably should just have a brief conversation

[2:27:31] Voice 15: about 737, so.

[2:27:35] Trustee Luckham: Okay, then 737.

[2:27:38] Trustee Luckham: Director Frater, did you have anything

[2:27:39] Trustee Luckham: you wish to address specifically?

[2:27:42] Voice 8: No, thank you.

[2:27:43] Voice 8: For 737, I'll be turning it over

[2:27:46] Voice 8: to our senior policy advisor to comment.

[2:27:49] Trustee Luckham: Thank

[2:27:50] Voice 14: you very much.

[2:27:51] Trustee Luckham: Okay, so then let's say that item 7.3.1,

[2:27:55] Trustee Luckham: 2, 3, 4 and 5 will be forwarded to council as presented.

[2:28:02] Trustee Luckham: Can

[2:28:02] Voice 15: I just ask a question?

[2:28:04] Voice 15: Can we still have a discussion when we get to the three day

[2:28:07] Voice 15: as to which of these should be discussion items

[2:28:10] Voice 15: as opposed to which are proposed to be consent agenda items?

[2:28:18] Voice 15: Yes.

[2:28:18] Voice 15: Or do you want to have that discussion now?

[2:28:21] Voice 14: So

[2:28:21] Trustee Luckham: let's do it when we get to the agenda.

[2:28:23] Voice 15: Thank you.

[2:28:23] Voice 15: That's fine.

[2:28:24] Voice 15: I'm fine with that.

[2:28:24] Voice 15: I assume that's the case, but I just have some comments about that.

[2:28:28] Voice 15: Thanks.

[2:28:29] Voice 15: Brilliant.

[2:28:29] Trustee Luckham: Thank you.

[2:28:30] Trustee Luckham: So 7.3.1 through 7.3.5 forward council as presented.

[2:28:35] Trustee Luckham: 7.36, the draft annual report.

[2:28:38] Trustee Luckham: I think that was Vice Chair Patrick.

[2:28:40] Trustee Patrick: Yeah, that was me.

[2:28:41] Trustee Patrick: Just in your message from the chair, I think it's third paragraph,

[2:28:44] Trustee Patrick: you make reference to the COVID and people's illnesses.

[2:28:48] Trustee Patrick: illnesses, I think it would be, I think if we're going to make that comment, we should also make

[2:28:54] Trustee Patrick: comment that there was considerable economic hardship on many of the small businesses on

[2:28:59] Trustee Patrick: these islands during the pandemic. So I think it's, you know, we should make a reference to

[2:29:06] Trustee Patrick: that as well, that the, you know, the recovery of the hardships caused by the pandemic

[2:29:13] Trustee Patrick: to the communities and or take that out

[2:29:19] Trustee Luckham: but okay i think i think that's fair and i'm just

[2:29:24] Trustee Luckham: going to actually fall back on uh director freighter is could you just weave that into

[2:29:28] Trustee Luckham: that sentence uh in an appropriate way i i don't have any particular ownership over how that is

[2:29:36] Trustee Luckham: worded i well i wish i was just trying to reflect on the personal impacts but indeed businesses are

[2:29:42] Trustee Luckham: are also personal impacts in many cases.

[2:29:46] Trustee Luckham: So you're all right with that, Director Frater?

[2:29:50] Voice 8: Yes, if I could just ask for clarity,

[2:29:52] Voice 8: are you looking to express that businesses

[2:29:54] Voice 8: had economic hardship or that there was economic hardship

[2:29:56] Voice 8: generally?

[2:29:57] Trustee Patrick: Yeah, I just think the recovery is also

[2:30:00] Trustee Patrick: applied to the economic hardship i think that was experienced or something however we can say it but

[2:30:07] Trustee Patrick: oh i will leave that in okay

[2:30:10] Voice 14: thank you very much director

[2:30:11] Trustee Luckham: frederick for your support on that

[2:30:13] Trustee Luckham: anything else on 7.3.6 uh yeah it's funny how your camera is just be fast like

[2:30:21] Trustee Luckham: try using your electronic hand there you go perfect over yes i

[2:30:25] Voice 3: have to switch around between

[2:30:26] Voice 3: screens to get to my electronic hands. So thank you for bearing with me. I found a typo. It used

[2:30:33] Voice 3: to be on page 193. But anyway, it just needs an S. At one point in there, it says all advocacy

[2:30:39] Voice 3: letter were posted. And I just want to make it clear that there was plural. So it's just a simple

[2:30:45] Voice 3: typo. All

[2:30:46] Voice 3: advocacy letter, plural letters. I will find that. Thank you. Yeah, thank you.

[2:30:54] Trustee Patrick: I forgot I had one more comment in your letter as well um in the paragraph um second to the bottom

[2:31:02] Trustee Patrick: on that page it starts with in 2019 you end with the islands trust is committed to meaningful

[2:31:08] Trustee Patrick: engaging and working with first nations and indigenous people I think this is an opportunity

[2:31:13] Trustee Patrick: to also just just make the recommendation that there are many challenges so working with the

[2:31:19] Trustee Patrick: you know confines of the local government act and and um you know our own bylaws and procedures

[2:31:26] Trustee Patrick: something of that nature because i think that's a reality statement that you know we're we're doing

[2:31:30] Trustee Patrick: what we can but we're running into these challenges of the construct of the systems

[2:31:39] Trustee Luckham: yeah we already cut it back quite a bit from my original uh messaging which often is a little

[2:31:46] Trustee Luckham: little too extensive um um that maybe seems a little bit more complex to weave in as i said

[2:31:52] Trustee Luckham: earlier um um maybe it's something about a complex tapestry of legislation and andripa

[2:32:01] Trustee Luckham: or something there i'd have to think that through um perhaps claire you and i might have a

[2:32:09] Trustee Luckham: conversation with respect to that but i would say i'm certainly willing to include that because

[2:32:16] Trustee Luckham: because you're right, and so I'm happy to advance that.

[2:32:21] Trustee Luckham: So I would say I'm happy to include that

[2:32:23] Trustee Luckham: and say that we would advance 7.3.6 to Council as amended,

[2:32:28] Trustee Luckham: and that would be two items added to my letter and a typo.

[2:32:33] Trustee Luckham: And Dan Rogers, over to you.

[2:32:36] Voice 15: Well, thank you for raising this,

[2:32:38] Voice 15: because this is an ongoing and not an easily solvable issue

[2:32:43] Voice 15: about how our relationship with First Nations is described.

[2:32:47] Voice 15: and indigenous peoples because we tend to work on a formal and we get requests on a formal and

[2:32:54] Voice 15: in confidence relationship with first nations uh on various things and then we get criticized

[2:33:00] Voice 15: a for doing it formally through the recognized first nations and not directly with uh other

[2:33:07] Voice 15: indigenous people groups um and also criticized for doing it sort of in a in a and i guess some

[2:33:16] Voice 15: Some language that would say within the complexities and constraints of the rights of First Nations or something of that nature.

[2:33:23] Voice 15: I don't know what the right language is, but do you see what I mean?

[2:33:26] Voice 15: It might be an opportunity to address that feedback we get from some members of the community that we're not doing it as publicly.

[2:33:36] Voice 15: We're doing it separately, and we're doing it with recognized First Nations that are recognized to have rights and interests, legal rights and interests and rights and historical rights in our areas.

[2:33:52] Voice 15: And I don't know how you say all of that and whether this is the appropriate place to say all of that.

[2:33:58] Voice 15: But it does get complicated to find the right language for that.

[2:34:01] Voice 15: So you might want to think about that.

[2:34:03] Voice 15: That's all I wanted to say.

[2:34:03] Voice 15: we'll

[2:34:06] Trustee Luckham: take that in consideration but um yeah i you know um my original letter ends up being

[2:34:14] Trustee Luckham: quite long and then it really has to fit in with the context of what the annual report is

[2:34:19] Trustee Luckham: intended to do and and not spell everything out in detail but i think that claire and i got the

[2:34:26] Trustee Luckham: message there and we'll adjust that accordingly hopefully it's satisfactory so 7.3.6 advanced

[2:34:32] Trustee Luckham: advance the council as amended.

[2:34:35] Trustee Luckham: All right.

[2:34:36] Trustee Luckham: Thank you, Claire.

[2:34:38] Trustee Luckham: 7.3.7 Policy Statement Engagement Summary Reports

[2:34:41] Trustee Luckham: and Next Steps and perhaps out of fairness,

[2:34:43] Trustee Luckham: do you want to make any kind of an introduction, Claire,

[2:34:46] Trustee Luckham: or you just want to go directly to Delaunay?

[2:34:48] Voice 8: I think just fine to pass it over to Delaunay.

[2:34:53] Trustee Luckham: Delaunay, thank you for joining us

[2:34:54] Trustee Luckham: and thank you for this amazing work and over to you.

[2:35:00] Voice 1: Thank you, Chair.

[2:35:01] Voice 1: Well,

[2:35:02] Trustee Luckham: actually somebody wanted to speak to it,

[2:35:03] Trustee Luckham: But I'll go ahead and make an introductory remark on it, and then we'll go to whoever

[2:35:07] Trustee Luckham: has had something to say.

[2:35:08] Voice 1: Okay, great.

[2:35:09] Voice 1: I think, yeah, Trustee Rogers had something.

[2:35:11] Voice 1: So as you know, in July 2021, Trust Council directed us to engage in three separate engagement

[2:35:21] Voice 1: processes, a second phase of early and meaningful engagement with First Nations in the Trust

[2:35:26] Voice 1: area, a first phase of agency referrals and a third phase, more robust third phase of public

[2:35:34] Voice 1: engagement. Those have now concluded and we are providing Trust Council with three engagement

[2:35:42] Voice 1: summaries. The reports on agency referrals and First Nations have been prepared by staff and the

[2:35:49] Voice 1: public engagement report has been prepared by ISL Engineering, the third party consultant that we

[2:35:55] Voice 1: hired to run the third phase. And now we're turning it over to the political realm, to

[2:36:03] Voice 1: Trust Council and its committees to decide next steps. In an effort to support you in doing that,

[2:36:09] Voice 1: we have developed some sort of short lists of the common themes or areas which Trust Council

[2:36:18] Voice 1: may particularly wish to consider as it contemplates further amendments to the policy

[2:36:23] Voice 1: statement and you'll see the recommendation as Trustee Rogers referred to earlier that Trust

[2:36:30] Voice 1: Council refer this work to Trust Programs Committee to develop recommendations. They have

[2:36:36] Voice 1: planned a meeting in anticipation of this for July 8th but will be receiving Trust Council's

[2:36:43] Voice 1: direction and we're happy to amend the RFD before it goes to Trust Council if you have further

[2:36:51] Voice 1: other suggestions. And I'll just leave it at that and invite any questions or amendments.

[2:37:00] Voice 14: Okay. Who had the question? Thank you, Delaney. Dan Rogers.

[2:37:07] Voice 15: Yeah. So thank you for this. I was pleasantly surprised to see a series of,

[2:37:18] Voice 15: um as you call them summary questions uh because that i think will will help us

[2:37:26] Voice 15: uh in our our work as we move forward um it's um it's uh it's obviously a major piece of work and

[2:37:39] Voice 15: i i wonder how it's going to play out at trust council and what the intention and i guess my

[2:37:43] Voice 15: My question is, I have two questions, and they may be interpreted as comments.

[2:37:49] Voice 15: But the first is, do you have an idea of how you think it might play out at council?

[2:37:55] Voice 15: Because it could go, yes, Senate Trust Programs Committee, we don't want to look at it.

[2:37:59] Voice 15: It could be a very short conversation.

[2:38:01] Voice 15: I doubt it.

[2:38:03] Voice 15: But it also could be a more in-depth conversation about the process and where we're at and what

[2:38:11] Voice 15: we think the end result is going to be.

[2:38:13] Voice 15: I don't know what the trustees will want to do with it that's that's so if you have just give

[2:38:18] Voice 15: me an outline of that the second question I have while I think of it is if you go back to the

[2:38:27] Voice 15: origin origination of this work at the end of last term the actual motion from trust council was

[2:38:36] Voice 15: to put it in the hands of the executive committee with the assistance of the trust programs committee

[2:38:40] Voice 15: and i wonder whether we as an executive committee without without seeming to step on the toes of

[2:38:51] Voice 15: the trust programs committee or do we think uh would also put it on our agenda to do some work

[2:38:57] Voice 15: through uh or would would that do you think that that ship has sailed and we should just

[2:39:02] Voice 15: let the trust programs committee um work its way which only has me as a voting member from

[2:39:08] Voice 15: executive committee on it by the way and uh chair luckham's there as a ex-officio member but um

[2:39:15] Voice 15: or do we think we should also weigh in on some of the recommendations because then we would want to

[2:39:21] Voice 15: amend that motion to said that requests trust programs committee and executive committee or

[2:39:29] Voice 15: maybe we don't need to because it's already on our work program so i just sort of lay those two

[2:39:33] Voice 15: things out for you first is how do you see trust council work and be what what do others think

[2:39:38] Voice 15: about what the exact role the executive committee should play in the next couple of months leading

[2:39:45] Voice 15: up to the September trust council okay

[2:39:49] Voice 1: uh through the chair um I'll just try to attempt to address

[2:39:54] Voice 1: some of those things and the fir on the first question um we're very open to whatever trust

[2:40:00] Voice 1: council however that conversation unfolds what we've attempted to do here is just

[2:40:05] Voice 1: provide a framework to hopefully support trust council and moving forward trust council might

[2:40:12] Voice 1: wish like you know those short lists that we've identified they may wish to discuss and make

[2:40:19] Voice 1: decisions on some of those at the trust council table so we're just sort of you know in in

[2:40:27] Voice 1: listening mode and will follow the direction that you provide.

[2:40:33] Voice 1: And there are a number of considerations in terms of, I think the second question you asked is

[2:40:39] Voice 1: perhaps more for your fellow Executive Committee members, but I can say that the Trust Programs

[2:40:47] Voice 1: Committee recommendations would also go flow through Executive Committee to Trust Council,

[2:40:53] Voice 1: so that would also be an opportunity my only consideration in in that question you've posed

[2:41:01] Voice 1: is the sequencing so if trust programs committee provides some direction and executive committee

[2:41:07] Voice 1: provides some direction that is not completely aligned I'm not sure what the process would be to

[2:41:14] Voice 1: you know for us to amend things to for trust council so I think maybe if in terms of sequencing

[2:41:21] Voice 1: it might be a good option for executive committee

[2:41:25] Voice 1: to comment on Trust Programs Committee's recommendations.

[2:41:28] Voice 1: I don't know if Claire or others

[2:41:29] Voice 1: have anything else to comment.

[2:41:34] Voice 8: So certainly I could supplement that answer

[2:41:36] Voice 8: through the chair that really, yes,

[2:41:40] Voice 8: council can do what it wishes with this project.

[2:41:42] Voice 8: And certainly this is your briefing to them.

[2:41:45] Voice 8: So if you have additional recommendations

[2:41:47] Voice 8: or alternatives to recommend to them,

[2:41:50] Voice 8: certainly this is the time to amend this document.

[2:41:51] Voice 8: So if you have specific recommendations for council,

[2:41:55] Voice 8: you wish to offer a different recommendation

[2:41:57] Voice 8: or you wish to offer more specific alternatives,

[2:42:00] Voice 8: this is your opportunity to do so.

[2:42:02] Voice 8: And staff will amend the briefing before it moves forward.

[2:42:05] Voice 8: Again, as Delaney noted, staff at this point,

[2:42:07] Voice 8: we are waiting further direction as to the next steps

[2:42:10] Voice 8: and any amendments you might wish to request.

[2:42:13] Voice 8: So here in support, we would just encourage everyone

[2:42:15] Voice 8: to read the engagement materials closely

[2:42:17] Voice 8: and hopefully encourage trustees to come

[2:42:20] Voice 8: really having contemplated all of the materials that have been provided.

[2:42:26] Voice 8: I don't know if the CAO has anything further to add.

[2:42:33] Voice 12: Yeah. I mean, looking at the summary of the three questions,

[2:42:38] Voice 12: which I agree is quite helpful.

[2:42:42] Voice 12: I think this could really go a matter of a number of ways,

[2:42:45] Voice 12: depending upon your interpretation.

[2:42:46] Voice 12: I think that you could get the scenario whereby, oh, look at all of this.

[2:42:50] Voice 12: This is so much, you know,

[2:42:53] Voice 12: we can't reasonably turn that into an actual amendments at this time we move

[2:43:00] Voice 12: it forward into the future the other consideration though is when I look at

[2:43:05] Voice 12: these this is pretty comprehensive feedback and you've been you know Trust

[2:43:11] Voice 12: Council will have been given recommendations from the public process

[2:43:17] Voice 12: to address some you know the top five or six things associated with this document

[2:43:21] Voice 12: And those could be trust programs committee could readily move forward with it, I think, part of your question is could could there be motions to go let's just hold off on this should we move forward right now and see whether trust programs committee can actually recommend making some amendments.

[2:43:44] Voice 12: So, the document gets truly amended or does it get pushed or is there a recommendation

[2:43:51] Voice 12: to move forward to give it to the next trust council?

[2:43:53] Voice 12: It's really hard to say how those, what could come from the floor, depending upon your interpretation.

[2:44:01] Voice 12: When I look at this list, I think there's do-ability here, but I might be wrong or trustees

[2:44:09] Voice 12: trustees might not share that um perspective uh as to the role of ec there might be value in just

[2:44:19] Voice 12: ensuring that trust council knows that you are partners in this project with trust programs

[2:44:25] Voice 12: committee as opposed to it being um you know i see them as being the workhorse of this project

[2:44:31] Voice 12: and you having the managerial responsibility associated with it so now you may wish to

[2:44:36] Voice 12: emphasize that such that it just doesn't go to trust programs committee and they determine

[2:44:40] Voice 12: determine um a course of work and there isn't back and forth between ec and trust programs cody

[2:44:50] Voice 15: if if i might through the chair i i strongly agree with that last statement and i think that

[2:44:56] Voice 15: some words should say and the recommendations from trust program committee will come to executive

[2:45:00] Voice 15: committee who will then forward them on uh review them and forward them on to trust council i know

[2:45:07] Voice 15: we have an executive committee on august the 3rd um and i think that we should be prepared to sort

[2:45:17] Voice 15: of work our way through whatever comes out of the trust programs committee on that date rather than

[2:45:22] Voice 15: leaving it if possible if staff resources are available to assist with that um and working

[2:45:29] Voice 15: through rather than leaving it to the meeting right before trust council um like the one at

[2:45:34] Voice 15: beginning of september or whatever it is and uh yeah and i i'm just sort of brainstorming a little

[2:45:41] Voice 15: bit i'm thinking that that might be also be a good meeting to try and have in person in place

[2:45:46] Voice 15: of this one so that we can get together and actually work our way through that stuff if

[2:45:49] Voice 15: there's stuff to work through i don't know anyway just some thoughts thanks for that belani and

[2:45:55] Voice 15: thanks russ i think those are good thoughts so

[2:45:59] Voice 12: do we hear then an amendment with a comma or a part

[2:46:02] Voice 12: one or report two and that it be and that the results of trust programs committee be

[2:46:06] Voice 12: um forwarded to ec for um advancing

[2:46:13] Voice 4: yeah consideration anyway um

[2:46:19] Voice 14: that seems like a

[2:46:20] Voice 14: reasonable thing so

[2:46:22] Voice 15: i i don't want to start to cut the conversation but i can amend that motion

[2:46:27] Voice 15: on the fly and and and make that if people are ready for that

[2:46:31] Trustee Luckham: i'm ready i don't see anybody

[2:46:34] Trustee Luckham: everybody shaking their head so go ahead um

[2:46:38] Voice 15: so i'll move that the recommendation be amended to

[2:46:42] Voice 15: read but do we need a motion to do that or can you just do that probably like a motion

[2:46:48] Voice 14: yeah let's

[2:46:49] Voice 14: just do it with a motion uh

[2:46:51] Voice 15: to that the recommendation in the policy statement engagement

[2:46:55] Voice 15: engagement request for decision be amended to add the words quote and forward recommendations

[2:47:12] Voice 15: to the executive committee for consideration end of quote uh

[2:47:20] Voice 4: after at the end of the motion

[2:47:23] Voice 4: okay let's see that uh laurie's got that and

[2:47:39] Voice 15: i just want to be clear for anybody watching

[2:47:40] Voice 15: Actually, I mean, it's not that anybody in the executive committee is sort of going to overrule the Trust Programs Committee, but we just have a responsibility to review and figure out how they all work.

[2:47:51] Voice 15: And it gives another opportunity to administratively and, as the CAO says, managerially deal with the recommendations from Trust Programs Committee.

[2:48:05] Voice 15: yeah

[2:48:08] Trustee Luckham: ultimately the policy statement is the responsibility of an executive committee but we

[2:48:14] Trustee Luckham: well

[2:48:14] Voice 15: it's ultimately the responsibility of the trust council but it's ultimately but we're

[2:48:18] Trustee Luckham: supposed

[2:48:18] Voice 15: to be managing the process yeah

[2:48:20] Trustee Luckham: and we've leaned heavily on trust programs committee

[2:48:24] Trustee Luckham: and the trust area services and i'm grateful for that okay so laurie when you're ready maybe just

[2:48:33] Trustee Luckham: just read that back the amended motion uh well it's not really an amended motion it's just a

[2:48:38] Trustee Luckham: new motion that uh trustee rogers has advanced and then we'll second it and call for the vote

[2:48:45] Trustee Luckham: for discussion and vote as

[2:48:49] Voice 6: i've written in shorthand that the recommendation to the policy

[2:48:52] Voice 6: statement engagement summary reports and next steps be amended to read add the words and forward

[2:48:58] Voice 6: recommendations to executive committee for consideration at the end of the motion yeah

[2:49:05] Trustee Luckham: Yeah. Okay. So we're satisfied with that. We understand. Dan, you look puzzled.

[2:49:09] Voice 15: I'm just wondering if the consideration for inclusion in the Trust Council.

[2:49:14] Voice 15: Anyway, I think I just don't want anybody to misinterpret the word consideration.

[2:49:18] Voice 15: That's all. So I'm just sort of wondering about that.

[2:49:22] Voice 3: Would it be for advancing to Trust Council?

[2:49:28] Voice 15: Yeah. Yeah, maybe that's better.

[2:49:31] Voice 15: And forward recommendation to UC for consideration for advancement.

[2:49:35] Voice 15: No, no, I think it's the word consideration

[2:49:38] Voice 15: because it sounds like we're going to,

[2:49:40] Voice 15: there's some possibility we might second guess

[2:49:43] Voice 15: what Trust Programs Committee does.

[2:49:45] Voice 15: And that's not the intent here.

[2:49:47] Voice 15: The intent is to simply manage the process.

[2:49:49] Voice 15: So I think it should read a forward recommendation

[2:49:52] Voice 15: to EEC for-

[2:49:55] Voice 3: Advancement?

[2:49:58] Voice 15: For consideration for inclusion

[2:50:00] Voice 15: in the Trust Council package.

[2:50:03] Trustee Luckham: Yeah, or just stop the word consideration,

[2:50:05] Trustee Luckham: just including in the package that's what we normally do and certainly sometimes we tweak it

[2:50:12] Voice 15: you would just add it at the word consideration no

[2:50:19] Trustee Luckham: i would remove the word consideration just

[2:50:21] Trustee Luckham: for inclusion in the trust

[2:50:23] Voice 15: council all right okay okay that's fine you got

[2:50:26] Voice 15: that yeah

[2:50:27] Trustee Luckham: sounds

[2:50:28] Trustee Luckham: like we come to some agreement here right um so therefore that's moved by dan rogers somebody

[2:50:34] Trustee Luckham: somebody want to second that? Trustee Fass, thank you. Any discussion? All those in favor?

[2:50:43] Trustee Luckham: Okay. Well done. Really well done. Thank you, everybody. And this is impressive.

[2:50:51] Trustee Luckham: You know, we've got a really good place where we've got some material to make some choices,

[2:50:57] Trustee Luckham: and I'm grateful for that. It may not be as ambitious as some might think, but it certainly

[2:51:02] Trustee Luckham: provides us the opportunity to move the dial on the policy statement. And I am really grateful

[2:51:10] Trustee Luckham: for that. So that concludes 7.3.7. We've got eight minutes before 12. I'm thinking that the

[2:51:19] Trustee Luckham: administrative services, the finance section might be easy for us to move through and would suggest

[2:51:24] Trustee Luckham: just we do that. I'm also noting, I believe Ben McConkie is in the attendees and I'm suspecting

[2:51:33] Trustee Luckham: that he wishes to speak to the North Pender Local Trust Committee fees bylaw, which is at 7.56 on

[2:51:40] Trustee Luckham: our agenda. So I might want to respect his availability and address that as well. And so

[2:51:50] Trustee Luckham: So, just thinking out loud, maybe what I'll do actually is, if Trustee McConkie is still here, is how about we address 7.5.6 right now? He may be on his lunch break and wanting to go back to work, and I want to respect that. And let's do 7.5.6, and then we'll just double back to administrative services, and then we'll all have a break for lunch. Does that sound reasonable?

[2:52:15] Trustee Luckham: Okay. So can Lori, can you advance Trustee McConkie? I'm assuming he's hearing what I've

[2:52:21] Trustee Luckham: just said. And we'll wait for him to come online. And we'll ask, we'll just go to North

[2:52:29] Trustee Luckham: Pender Local Trust Committee Fees By-law 7.5.6 that's been returned from the LTC

[2:52:35] Trustee Luckham: to us to ask to forward to council for further consideration. So Ben McConkie, there you are,

[2:52:41] Trustee Luckham: All right, Ben, nice to see you.

[2:52:44] Trustee Luckham: Is my assumption correct?

[2:52:46] Trustee Luckham: Is my assumptions correct?

[2:52:48] Voice 10: Say that again, sir.

[2:52:50] Trustee Luckham: Are my assumptions correct that you're here

[2:52:52] Trustee Luckham: to address the North Pendle Local Trust Committee

[2:52:55] Trustee Luckham: fees by-law?

[2:52:57] Voice 10: Well, sure, I'm also here to listen

[2:52:59] Voice 10: to the great deliberations that have been taking place

[2:53:01] Voice 10: and I appreciate all the conversation

[2:53:02] Voice 10: that's been going on so far.

[2:53:07] Voice 10: So I appreciate this opportunity.

[2:53:09] Voice 10: The part of the concern I had by deferring the fees by-law

[2:53:14] Voice 10: is that I can't go to the pub right now and explain to folks why things are costing more

[2:53:21] Voice 10: money in a simplistic way. So what I mean by that is, um, I understand the logic behind it,

[2:53:28] Voice 10: but the general Islander vibe looks at it and says, why does a temporary use permit

[2:53:35] Voice 10: cost about a thousand dollars more or whatever it is, an extra 1300. And I say, well, you know,

[2:53:43] Voice 10: all the way it's blah blah and i start explaining it and they glaze over right and i need to work

[2:53:48] Voice 10: on my communications uh but right now we're from north pender island perspective boots on the

[2:53:55] Voice 10: ground here you know i'm at the school i talked to tons of folks this this appears like we're

[2:54:00] Voice 10: raising fees and we're not we haven't explained it properly to the general public the the actual

[2:54:06] Voice 10: logic and reasoning so i wonder if the executive committee you know could consider you know

[2:54:13] Voice 10: Perhaps I guess the solution would be to improve the communication strategy for this fees bylaw, because right now we're about to head into an election.

[2:54:24] Voice 10: Folks are already strapped for cash.

[2:54:28] Voice 10: Inflation is impacting.

[2:54:29] Voice 10: You can't buy groceries in true value without noticing a huge increase in cost of living.

[2:54:36] Voice 10: Cost of gas is $2.50 a liter on Pender.

[2:54:39] Voice 10: And we're asking to increase fees for applications. When I'm making arguments at the Northender Trust Committee that states, you know, hey, you have a chance to argue your variance, right? We're not making oppressive bylaws. We're saying you can come in and explain this to folks on the trust committee. And they're saying back to me, well, it costs a ton of money. Democracy is getting very expensive now.

[2:55:04] Voice 10: So I don't have a quick and simple way to explain to folks, because the communication hasn't been there. And it could be improved on social media. It certainly could be improved with a mail out. But I kind of wanted to let you know where we're at with this, you know, and where the North Pender Trust Committee is currently. So that's all I wanted to say. And I appreciate you letting me have the opportunity to address the executive.

[2:55:33] Trustee Luckham: So thank you very much, Ben, for joining us today. So I see Trustee Patrick, Chair of North Pender, wishes to speak to it as well. So go ahead.

[2:55:41] Trustee Luckham: Oh,

[2:55:42] Trustee Patrick: sure. Thanks, Ben. And I think how my understanding how the North Pender Local Trust Committee expected this to come to Trust Council is just as it is a very simple report. I know Deb was prepared to speak, would be preparing notes to speak to the conversation.

[2:55:58] Trustee Patrick: One of her key questions she had was that the new bylaw has a mechanism built into it for inflation increases, but if the fees are intended to represent average cost of processing applications, she was questioning, what was the mechanism that allowed that there could actually be a decrease if there was efficiencies being found and the costs were going down?

[2:56:24] Trustee Patrick: how did that get built in?

[2:56:27] Trustee Patrick: So I think that's what she was just hoping to see this

[2:56:29] Trustee Patrick: as a conversation at Trust Council

[2:56:32] Trustee Patrick: to talk about some of these items.

[2:56:37] Voice 14: Okay, so Trustee Rogers.

[2:56:42] Voice 15: I'll just say I have no difficulty advancing

[2:56:44] Voice 15: the North Pender fees bylaw briefing to Trust Council.

[2:56:50] Voice 15: I heard Ben's app, Trustee McConkie asked

[2:56:54] Voice 15: is if the EC could consider communications.

[2:56:57] Voice 15: I guess at this stage,

[2:56:59] Voice 15: I'm thinking that improved instead of communication.

[2:57:03] Voice 15: I'm wondering if that really could be

[2:57:05] Voice 15: a trust council directive to us.

[2:57:09] Voice 15: I mean, it's a bit of a mixed bag

[2:57:11] Voice 15: because we've now got seven or eight local trust communities

[2:57:13] Voice 15: that have adopted the bylaws.

[2:57:15] Voice 15: There's some that are putting in some amendments

[2:57:17] Voice 15: that they're still working on

[2:57:18] Voice 15: and a couple that have considerations,

[2:57:21] Voice 15: which I guess is not unusual.

[2:57:22] Voice 15: unusual but anyway i don't have any problem with advancing this issue to trust council for

[2:57:27] Voice 15: discussion i think that's appropriate and um uh we could i guess as executive think about or you

[2:57:34] Voice 15: you've got some feedback for the director about whether there's a way that we can

[2:57:37] Voice 15: develop um some communications or on the fee by bylaw to help out whatever the the communications

[2:57:45] Voice 15: issues are on north pender and perhaps elsewhere um i don't know where else they may exist

[2:57:51] Voice 15: just so thanks

[2:57:54] Trustee Luckham: um i'm just thinking about process and this is actually a project of the regional

[2:58:02] Trustee Luckham: planning committee and i don't i sort of wonder whether or not we might be more expedient to send

[2:58:10] Trustee Luckham: this directly to regional planning committee because i can fully imagine that what council

[2:58:15] Trustee Luckham: is going to say is send this to regional planning committee as the architects of this certainly

[2:58:20] Trustee Luckham: Certainly, there's a communications piece of it, which is different.

[2:58:23] Trustee Luckham: However, I think Ben has identified a communications issue, which may be better addressed by RPC through whomever to create a communications piece here.

[2:58:37] Trustee Luckham: But it's up to the vice chairs what you want to do.

[2:58:41] Trustee Luckham: And Ben, I don't know what you think about that, or Trustee Patrick, what you think about that, about maybe foregoing having it on the agenda, Trust Council, because people always complain about how many things we see on Trust Council table.

[2:58:55] Trustee Luckham: Is this going to go to RPC? Would it be more reasonable to do that? And perhaps the acting director might have a remark there. And I see Trustee Rogers' hand up, so I'm just going to go to somebody else.

[2:59:09] Voice 15: I'll just say the local trust committee has to go to trust council I think we should respect

[2:59:14] Voice 15: that request okay I don't think we I don't I mean if trust council wants to send it to our

[2:59:20] Voice 15: RPC that's fine but I that request has been made and it sounds like trustee Morrison may have a

[2:59:26] Voice 15: slightly different take on what she thinks might be appropriate so I would give them the opportunity

[2:59:33] Voice 15: I would leave it at the council. Thanks.

[2:59:35] Trustee Luckham: Fantastic question. So then can I take it

[2:59:39] Trustee Luckham: then by general consent that the item 7.5.6 be forwarded to council as presented? Thumbs up all

[2:59:46] Trustee Luckham: around. So that's good. Okay. Thanks, Ben, for joining us. I'm going to fall back to 7.4

[2:59:53] Trustee Luckham: for administrative services, item 7.41 through 7.45.

[3:00:00] Trustee Luckham: And I'm going to ask Wanda acting director

[3:00:07] Trustee Luckham: for administrative services.

[3:00:09] Trustee Luckham: If there's any item there that she wishes to pull out

[3:00:11] Trustee Luckham: to speak to, otherwise I'll ask vice-chairs

[3:00:13] Trustee Luckham: if there's anything they want to speak to

[3:00:15] Trustee Luckham: or ask questions for.

[3:00:18] Voice 7: Chair, I do not have any items to speak directly to.

[3:00:21] Trustee Luckham: Okay, thank you again for joining us.

[3:00:24] Trustee Luckham: Trustee Rogers.

[3:00:26] Voice 15: It's just a question.

[3:00:28] Voice 15: I was struck as I was reading the package

[3:00:31] Voice 15: that the the conservancy audited statements are separated from the other uh audited statements and

[3:00:39] Voice 15: and then while i appreciate that they are in some ways a separate item they're in but they're in the

[3:00:44] Voice 15: trust policy uh the sorry the administrate the sorry i'm getting trust area services section

[3:00:51] Voice 15: i wonder whether others had the same reaction i did which is that they should be combined it

[3:00:56] Voice 15: it should be in this section rather than in the other section i don't know what others think of

[3:01:01] Voice 15: that i

[3:01:04] Voice 14: got a thumbs up from trustee patrick any

[3:01:07] Trustee Luckham: remark there from uh acting director bowden or

[3:01:12] Trustee Luckham: the ceo uh

[3:01:15] Voice 12: mr cherubi more to claire's area i think that the question would be asked i i don't

[3:01:20] Voice 12: know why it's in trust area services as opposed to um the administrative section uh

[3:01:29] Voice 8: this has just

[3:01:29] Voice 8: been our past practice um so long as council receives them i don't think it's um consequential

[3:01:34] Voice 8: where on the agenda they are

[3:01:35] Trustee Luckham: okay so is there any desire to change that so

[3:01:40] Voice 15: i would suggest that they

[3:01:41] Voice 15: be put in after the audited financial statements generally that they then we move the section

[3:01:48] Voice 15: regarding the itc audited financial statements to right after the other audited financial statements

[3:01:57] Voice 15: unless that unless that disrupts the messaging from from the itc when they get to their section

[3:02:04] Voice 15: that's the only reason i could think of russ your

[3:02:06] Trustee Luckham: hand is up no

[3:02:09] Voice 15: it's not no

[3:02:10] Trustee Luckham: somebody's hand is up

[3:02:11] Trustee Luckham: there you've got a funny little hand behind you so 7.3.4 then dan you're suggesting uh be placed

[3:02:19] Trustee Luckham: at 7.4.4, just rejigging of the agenda a little bit.

[3:02:24] Voice 4: Is

[3:02:25] Trustee Luckham: there anything you think about doing that?

[3:02:29] Trustee Luckham: Then let's, Laurie, let's just adjust the agenda

[3:02:32] Trustee Luckham: to shuffle 7.3.4 in proximity to 7.4.3 as in this package.

[3:02:42] Trustee Luckham: Obviously that'll all pan out differently later.

[3:02:44] Voice 6: Thank you.

[3:02:45] Trustee Luckham: So any other items that anybody wishes to speak to

[3:02:49] Trustee Luckham: on the 7.4 section i'm not seeing any hands up then so i'm going to advance 7.4.1.2.3.4.5

[3:03:00] Trustee Luckham: to council as presented so that's perfect you guys 1204 um how about we break for lunch

[3:03:09] Trustee Luckham: half an hour and we'll come back and pick up at 7.5 all right awesome thanks for a great morning

[3:03:16] Trustee Luckham: everyone and we'll talk later sorry

[3:03:22] Voice 6: you said 12 30 uh

[3:03:24] Voice 14: yeah 12 34 thank you just for evenness thanks

[3:34:07] Voice 4: You going to make it, Mr. CAO?

[3:34:11] Voice 12: Can't wait till I'm having a nap.

[3:34:13] Voice 12: I'll get better soon.

[3:34:17] Voice 15: You

[3:34:32] Voice 12: see that the Trust Council agenda itself, even though there's been a real request by trustees and Trust Council and so forth to simplify the agendas,

[3:34:47] Voice 12: with a quarterly format, there's just depth in some of the reports here.

[3:34:59] Voice 12: it's just hard to avoid it um totally

[3:35:02] Voice 3: including projects coming to fruition yeah

[3:35:05] Voice 12: so i think you

[3:35:07] Voice 12: know still 400 pages of material or 500 pages i just well the other thing is is

[3:35:13] Voice 15: there's far

[3:35:15] Voice 15: more correspondence these days um and there is and you know there's three uh substantive our

[3:35:28] Voice 15: trustee RFDs true it's I I I remember about three years into my first term I put an RFD in the table

[3:35:39] Voice 15: like a trustee one and everybody went what the heck is that it didn't come from staff

[3:35:47] Voice 15: that's all so you

[3:35:49] Voice 3: started it my

[3:35:51] Voice 15: fault no actually that's not true uh trustee um McConkie from South

[3:35:55] Voice 15: tender with his uh he sort of started it but uh but it was not a well-used muscle as a tool

[3:36:03] Voice 15: by the trustee rfds um and and then i put a couple on near zealand last term and here we are

[3:36:11] Voice 15: anyway but yeah i hear you yes i hear you it it it's challenging to find and make it shorter

[3:36:17] Voice 15: unless you go well we're not going to put all the financial statements on the on the thing and then

[3:36:22] Voice 15: And then quite rightly, people would say, you're not being transparent.

[3:36:25] Voice 15: Right.

[3:36:25] Voice 15: And I say that because we're being recorded and we're live.

[3:36:29] Voice 15: So I just.

[3:36:32] Trustee Luckham: Okay.

[3:36:33] Trustee Luckham: Well, thank you everyone for returning on time.

[3:36:36] Trustee Luckham: I apologize for being late.

[3:36:40] Trustee Luckham: It's more difficult to get lunch here.

[3:36:47] Voice 12: Can't hear you, sir.

[3:36:49] Trustee Luckham: Let us continue on.

[3:36:51] Trustee Luckham: I'm hoping you can hear me now.

[3:36:53] Voice 12: Yep.

[3:36:53] Voice 12: Thank

[3:36:54] Trustee Luckham: you. This brings us to 7.5, if I'm not mistaken, section 7.5. And we dealt with 7.56

[3:37:07] Trustee Luckham: already. So we have 7.5, 1, 2, 3, 4, and 5. And I'll ask if there's anybody, including the

[3:37:15] Trustee Luckham: director that wishes to, or the CEO that wishes to speak to any of those five items in that section

[3:37:22] Trustee Luckham: of our agenda. Dan Rogers? 752.

[3:37:29] Voice 14: Okay. Laura Patman?

[3:37:35] Trustee Patrick: 753 and 755. Okay.

[3:37:38] Trustee Luckham: Thank you. Anything

[3:37:39] Trustee Luckham: else? Trustee Fast, are you there? Just not on video at the moment? I'm here. All fine.

[3:37:48] Voice 15: fine okay

[3:37:48] Trustee Luckham: great thank you so then i'm going to uh advance 7.5.4 and seven point we already did

[3:37:58] Trustee Luckham: 7.5.4 to council as presented and 7.56 was advanced earlier and

[3:38:04] Voice 15: 751 sir and 715

[3:38:07] Trustee Luckham: thank you um all right then so the first item to speak to then is 7.52 and i believe that was

[3:38:18] Trustee Luckham: uh

[3:38:18] Voice 15: i just wanted to point out that um uh i i think i mentioned this earlier but that um on

[3:38:25] Voice 15: the box that's on page it's on 372 of the package i'm looking at but it may have changed again i'm

[3:38:32] Voice 15: not sure that box that uh gambier has indeed adopted their bylaw their fees bylaws um right

[3:38:41] Voice 15: so we can put a tick mark

[3:38:43] Voice 15: there

[3:38:45] Voice 4: okay great

[3:38:48] Voice 15: so I don't know if Hornby

[3:38:50] Voice 15: has but

[3:38:53] Trustee Luckham: that's on page

[3:38:55] Trustee Luckham: 374 in my package

[3:38:56] Trustee Luckham: so yeah

[3:38:59] Trustee Luckham: anything else anybody like to add

[3:39:01] Trustee Luckham: there I think Thetis

[3:39:02] Trustee Luckham: actually did those but I think they're on here

[3:39:04] Trustee Luckham: yeah

[3:39:10] Trustee Patrick: I wanted to talk about something

[3:39:11] Trustee Patrick: other than that table so I'll just wait to see if

[3:39:14] Trustee Patrick: people are done talking about that table at the same report but just

[3:39:17] Voice 4: not that table

[3:39:21] Voice 4: i

[3:39:21] Voice 15: have nothing else that was it just yeah okay thanks

[3:39:24] Voice 15: under policy

[3:39:26] Trustee Patrick: planning item 1.2 the model development of the uh protect cdf it's the

[3:39:32] Trustee Patrick: same thing um local trust committee is working on cdf and due to other requirements dot dot dot

[3:39:37] Trustee Patrick: again if you could just put after working on cdf in parentheses wildfire resiliency just so that

[3:39:43] Trustee Patrick: but we're being clear.

[3:39:48] Voice 2: Through the chair, yeah, I have that.

[3:39:50] Voice 2: Thank you.

[3:39:51] Trustee Luckham: And that's all on 7.52.

[3:39:53] Trustee Luckham: That report is confused about this whole situation,

[3:39:59] Trustee Luckham: but I don't know what page we're on.

[3:40:08] Trustee Luckham: Okay, so that's the local planning services report item.

[3:40:12] Trustee Luckham: Okay, and so that's good.

[3:40:18] Trustee Luckham: CAO Hotson-Piller, you had something on 7.52?

[3:40:21] Voice 12: I do not.

[3:40:23] Trustee Luckham: All right, so then I'll advance 7.52 to council as amended.

[3:40:28] Trustee Luckham: Now 7.5.3, I think that was Trustee Patrick.

[3:40:33] Trustee Patrick: Yeah, more, I just wanted to pose a question to the CAO,

[3:40:40] Trustee Patrick: not that it needs to be answered today,

[3:40:42] Trustee Patrick: but one I think is important to give some thought to

[3:40:44] Trustee Patrick: that may come up during the trust council discussions.

[3:40:50] Trustee Patrick: And that is the difference between policy

[3:40:54] Trustee Patrick: like direct, you know, employee handbook policy type, you know, versus trust console policy.

[3:41:04] Trustee Patrick: Because I look at like this policy, and to me, it's how you organize to do work

[3:41:10] Trustee Patrick: is to me an employee management issue versus how we decide what gets resourced or not is a trust

[3:41:21] Trustee Patrick: council decision so i just thought it was a good thing to think about for questioning is

[3:41:26] Trustee Patrick: on the policy of this nature uh

[3:41:32] Voice 12: that's always an excellent um spot to uh to uh contemplate

[3:41:38] Voice 12: um this is a trust council policy and um you may recall because you have the privilege of being on

[3:41:48] Voice 12: regional planning committee that there was this you know an iteration ago there was the inclusion

[3:41:55] Voice 12: of some more prescripted processes associated with this policy that we then determined were

[3:42:01] Voice 12: exactly as you say and we removed them from this policy and that is how that work would get

[3:42:07] Voice 12: done really what we're trying to get here is trust council to agree to some common principles and

[3:42:15] Voice 12: processes moving forward that if we all agree on those then we can allocate work um appropriately

[3:42:22] Voice 12: and if they don't agree we'll always be in this process of each of the individual corporate

[3:42:27] Voice 12: entities sort of advancing their work and we're about to run into another cycle of it

[3:42:33] Voice 12: and um that they're that matching the resources to the amount of work required

[3:42:42] Voice 12: is is incongruent and that's what this is an exercise in and so I take those comments

[3:42:49] Voice 12: well we're hoping that trust council will agree that this these are the principles by which that

[3:42:55] Voice 12: they will move forward making their determinations for work my question because I was also going to

[3:43:06] Voice 12: to raise this is this landed um i wouldn't say with a thud but it didn't land it wasn't taken

[3:43:14] Voice 12: up by trust council at the last meeting and it's coming back again and the uh we're going to have

[3:43:21] Voice 12: a presentation as opposed to just the receipt of the report and part of that presentation is to

[3:43:26] Voice 12: contextualize what this is over the last two or three years we've been trying to address exactly

[3:43:33] Voice 12: what I'm talking about and that is matching resources with the desire for work and our

[3:43:42] Voice 12: policies aren't as up-to-date as they would as they could be to help us direct that and that

[3:43:49] Voice 12: this is an important piece of and this is the trust council contribution towards ordering this

[3:44:01] Voice 12: in a better way. We are trying to reorganize our staffing component along more functional levels

[3:44:09] Voice 12: and creating different staff positions to do that work in an ordered way. But we need some

[3:44:15] Voice 12: version of this to occur. So there's going to be a presentation with some slides that you saw,

[3:44:21] Voice 12: and we'll see whether Trust Council has that appetite. My desire and the desire of staff,

[3:44:26] Voice 12: and I think I share it with the executive committee, is that we start the new term with

[3:44:29] Voice 12: as much certainty for new trustees and trust council moving forward as we possibly can

[3:44:34] Voice 12: we don't want to be into a third term of lps renewal we want to get it to a place where for

[3:44:40] Voice 12: now this is how we're providing this service and it's not just how the staff do it it's

[3:44:46] Voice 12: it does need confirmation from the elected officials as well so um i'm going to assist

[3:44:53] Voice 12: and heather is going to be the other presenter and we're going to present this work and see

[3:44:58] Voice 12: whether there's an appetite for it by trust council okay

[3:45:03] Voice 14: anybody else thumbs up from justy fast

[3:45:08] Trustee Luckham: um i just have a i have a bit of a question here because i i appreciate ceo what you've said there

[3:45:15] Trustee Luckham: about really setting the stage for the next council to provide some more certainty because

[3:45:23] Trustee Luckham: i think that's been you know you you use the phrase it kind of landed with a thud

[3:45:29] Trustee Luckham: said, but I wouldn't have necessarily said, but that's what you said. I think that the reason it

[3:45:35] Trustee Luckham: maybe hasn't been completely well received, as we might have hoped, is because there's still some

[3:45:41] Trustee Luckham: uncertainty about how this is all really going to work and how my projects are going to get done

[3:45:45] Trustee Luckham: and all that kind of stuff. And I'm just looking at the policy itself and looking at one of the

[3:45:52] Trustee Luckham: the areas that i think could use some refinement is in the is simply in the definitions when we

[3:45:58] Trustee Luckham: talk about major minor and extraordinary um i'm sort of a sequential kind of guy and i would go

[3:46:06] Trustee Luckham: minor major extraordinary just you know sequentially and then i sort of think in looking

[3:46:13] Trustee Luckham: at this is that the minor is things that take six to twelve months the major are things that take

[3:46:19] Trustee Luckham: 12 to 18 months. And extraordinary is everything beyond that. And then indeed, when we talk about,

[3:46:26] Trustee Luckham: you know, the $5,000 number comes up and granted, it says request of more than $5,000 or requires

[3:46:32] Trustee Luckham: a budget of less than $5,000. But it seems to me that minor might be up to $5,000. Major might be

[3:46:38] Trustee Luckham: up to $10,000. Extraordinary is above $10,000. And that maybe frames it a little better,

[3:46:47] Trustee Luckham: better for me anyway um in terms of thinking about uh and maybe there need to be examples

[3:46:53] Trustee Luckham: of what a minor and what a major because of course new trustees coming in don't know what a minor and

[3:46:59] Trustee Luckham: major uh policy or regulatory work um etc so you know that's i realize it's the 11th hour and all

[3:47:08] Trustee Luckham: that kind of stuff but somewhere along the line

[3:47:11] Voice 5: okay after

[3:47:13] Trustee Luckham: having it more clear for trustees and

[3:47:15] Trustee Luckham: And especially new trustees coming in that have at this point no background in local planning.

[3:47:21] Trustee Luckham: Whereas, you know, it's interesting how when you write documents, if you're a content expert, you miss all the subtleties that somebody that is not a content expert are not going to see.

[3:47:34] Trustee Luckham: So I just pass that on for information.

[3:47:36] Trustee Luckham: If you want to amend it or adjust this in any way, shape, or form, it's up to you.

[3:47:40] Trustee Luckham: But I realize this is the 11th hour.

[3:47:44] Voice 12: Okay.

[3:47:44] Voice 12: Thank you.

[3:47:45] Voice 12: all

[3:47:47] Trustee Luckham: right anything else on that item 7.5.3 so i'll what i'll recommend is that that be advanced

[3:47:56] Trustee Luckham: to uh council as amended uh because maybe there were a few little adjustments in there

[3:48:01] Trustee Luckham: and uh by general consent we'll move on to 7.5.5 eelgrass and kelp mapping projects final report

[3:48:09] Trustee Luckham: support. Anybody? It looks like Sue Allen Fast and Vice Chair Patrick. Both Vice Chairs Fast and

[3:48:17] Trustee Luckham: Patrick. Go ahead, Sue Allen Fast, do you want to go first?

[3:48:27] Voice 3: Sorry, I like it. I want to advocate

[3:48:30] Voice 3: council, that's all.

[3:48:33] Trustee Luckham: All right, okay. Patrick?

[3:48:35] Trustee Patrick: Again, this is just a comment, observation,

[3:48:37] Trustee Patrick: end of the term thinking. I think when we do these pieces of work, it is an important piece of work,

[3:48:44] Trustee Patrick: and then we just send it it ends up landing in an agenda package of a local trust committee and

[3:48:49] Trustee Patrick: after about a four or five hour meeting they look at the report and they just go maybe maybe park it

[3:48:54] Trustee Patrick: on the projects list um and i think as we just heard from uh trustee mcconkie a few minutes ago

[3:49:00] Trustee Patrick: you know communications and all this that that um i think when we have these conversations at

[3:49:09] Trustee Patrick: trust we should say what you know what really do we want to do with this piece of work is this is

[3:49:14] Trustee Patrick: is this literally just a piece of reference material or, you know,

[3:49:19] Trustee Patrick: what are examples of some of the type of decisions that could happen?

[3:49:24] Trustee Patrick: There's local trust committees that already have eelgrass mapping bylaws that

[3:49:29] Trustee Patrick: have it in there that will need to, you know, update them and so forth.

[3:49:34] Trustee Patrick: So I just think I'm just seeing a pattern that this really valuable research

[3:49:39] Trustee Patrick: work kind of ends up on a project list instead of advancing work.

[3:49:47] Trustee Luckham: Yeah. Trustee Rogers.

[3:49:49] Trustee Luckham: Oh, no, Trustee Fenske really went.

[3:49:53] Trustee Luckham: Okay. Trustee Rogers. I'm sorry. I got myself confused there.

[3:49:57] Voice 15: Okay. Absolutely right.

[3:50:01] Voice 15: And I think one of the things that we need to consider, again, following up with,

[3:50:10] Voice 15: it's sort of a bit iterative of what Trustee McConkie said, but it's also other things,

[3:50:15] Voice 15: is when we do one of these large pieces of work,

[3:50:17] Voice 15: they're useful for the planning staff.

[3:50:20] Voice 15: I mean, they're entirely useful.

[3:50:22] Voice 15: They're great pieces of data.

[3:50:25] Voice 15: And I know from time to time,

[3:50:27] Voice 15: people say what kind of mappings around for eelgrass, et cetera.

[3:50:30] Voice 15: It comes up as we're doing our foreshore work.

[3:50:33] Voice 15: But I really think that the RPC and the planning staff,

[3:50:37] Voice 15: if we resource them properly, should build into their plan

[3:50:41] Voice 15: once they're doing their work taking it out and presenting it to the ltcs as a presentation

[3:50:49] Voice 15: because often these things land on our table and the planner and if there's only a planner there

[3:50:55] Voice 15: they go i don't know any more than you do about this thing um yeah unless they were on the unless

[3:51:02] Voice 15: they happen to be the certain the staff that happened to be the uh being the resource on that

[3:51:08] Voice 15: And that happens from occasion, like I know when Planner Chadwick, because she's on the housing end of things.

[3:51:13] Voice 15: So I think that as we develop these things, and I know it's totally about resourcing and it's all about capacity, et cetera, et cetera.

[3:51:22] Voice 15: But they need to go out to the LTC and there needs to be a presentation.

[3:51:26] Voice 15: And they need to say, here's the work that's happened.

[3:51:29] Voice 15: Here's how you as an LTC could adopt this and why we think it's important and what you can do with it.

[3:51:35] Voice 15: it and or if it's just an information tool then i guess we just call it that um and i don't because

[3:51:42] Voice 15: i don't know is there a recommendation here uh i mean it's for consideration in their land use

[3:51:48] Voice 15: planning decisions it's sort of like the coastal douglas fur kit it then it just becomes another

[3:51:53] Voice 15: another information tool and if that's all that's wanted from it that's fine but if it's want if

[3:51:59] Voice 15: there's something else that's needed i think there needs to be a presentation to the ltc anyway just

[3:52:04] Voice 15: my thought but i appreciate we don't have the resources to do that right now

[3:52:09] Trustee Luckham: okay um so i have

[3:52:13] Trustee Luckham: two a question and a remark um i'm assuming that the red letters all this highlighting and deleting

[3:52:21] Trustee Luckham: and stuff will be changed for the final document i'm presuming it's not supposed to be there

[3:52:28] Trustee Luckham: in my version yeah

[3:52:30] Voice 6: chair luck amidst lori if i may um e-scribe unfortunately does pick up these

[3:52:35] Voice 6: track changes and they were so yes it will be accordingly okay

[3:52:41] Trustee Luckham: i just wanted to make sure i

[3:52:42] Trustee Luckham: wasn't the only one who thought and that's great so you know it's interesting because i i well i

[3:52:49] Trustee Luckham: have two kinds of thoughts here is that and in today's context council quite often doesn't want

[3:52:57] Trustee Luckham: to see all these reports they're all too detailed with some of the criticism we've received so you

[3:53:04] Trustee Luckham: You know, I'm not totally, I'm sort of playing devil's advocate here.

[3:53:09] Trustee Luckham: I'm not totally sure why it is that we're sending it to council.

[3:53:11] Trustee Luckham: Why don't we just send it directly?

[3:53:13] Trustee Luckham: Why doesn't this just go directly to the LTCs?

[3:53:15] Trustee Luckham: But it doesn't go directly to the LTCs because of what you've just remarked about how this is important work.

[3:53:24] Trustee Luckham: And in many respects, we should celebrate it.

[3:53:26] Trustee Luckham: And I would say that in the past, we used to get a report like this and we'd have the consultant come in and they'd make a presentation and tell us about how amazing this was.

[3:53:35] Trustee Luckham: And council would get really excited about it and they'd take it home and they'd want to do it at their LTC.

[3:53:42] Trustee Luckham: We're not interested in doing that. And we don't resource it accordingly.

[3:53:47] Trustee Luckham: accordingly and that's a real dilemma because when we do amazing work like this which has the

[3:53:52] Trustee Luckham: potential to really inform us about our decision making we're not necessarily advancing it along

[3:54:00] Trustee Luckham: with the honest trust conservancy five-year plan along with the coastal douglas for reports sure

[3:54:07] Trustee Luckham: the best of intentions let's put it on the projects list but it never comes off the projects list so

[3:54:13] Trustee Luckham: I don't know what to do. This is a great report. I want to see it at council. I'd love to see LTCs

[3:54:18] Trustee Luckham: do something with it. Thank you for the work. That's what I'd like to say.

[3:54:23] Voice 3: Can I say something?

[3:54:24] Trustee Luckham: Sue Ellen Fast, go ahead.

[3:54:26] Voice 3: Thank you. I like the idea of presenting it to the LTCs because I tried to do some

[3:54:34] Voice 3: compare and contrast between trust council strategic plan and local trust committee

[3:54:41] Voice 3: top priorities and and projects and they're just tend to be different worlds and um fair enough

[3:54:50] Voice 3: but i really think i i like the idea of the presentations some way for example at the

[3:54:58] Voice 3: uh beginning of the term for local trust committees to um uh look at the new resources

[3:55:05] Voice 3: from the previous term or whatever resources are there.

[3:55:09] Voice 3: I'm thinking of that contiguous forest one again as well, for example,

[3:55:15] Voice 3: and compare it with the priorities and projects of the previous term

[3:55:20] Voice 3: as a starting point for an LTC to think about the work ahead

[3:55:25] Voice 3: and what resources are already existing

[3:55:27] Voice 3: and to not be starting totally from scratch

[3:55:35] Voice 3: as a way of handing off to the next term.

[3:55:38] Voice 3: Maybe it's something that is done

[3:55:40] Voice 3: by the outgoing local trust committee.

[3:55:44] Voice 3: I don't know, but I just think

[3:55:45] Voice 3: there does need to be a presentation component.

[3:55:48] Voice 3: I tend to put these things back into info items

[3:55:53] Voice 3: on LTC agendas a few times

[3:55:55] Voice 3: because it's also the public.

[3:55:58] Voice 3: I want the people on islands

[3:56:00] Voice 3: who are working on good projects

[3:56:02] Voice 3: or who may be able to use it out there

[3:56:05] Voice 3: in the community um also aware that it's available and uh and where to find it and that kind of thing

[3:56:13] Voice 3: so um i agree there needs to be more work here than just putting it uh forwarding it to them

[3:56:21] Voice 3: however i don't know how to do that without resourcing it and uh uh so i i try to do what

[3:56:27] Voice 3: i can as a as a vice chair but i'm not sure i just i like the i support the idea of some kind

[3:56:35] Voice 3: of presentation thank you thank

[3:56:37] Voice 14: you sue allen for the great work you do um ceo hudson and director

[3:56:43] Voice 14: i

[3:56:44] Voice 12: defer to david first hey

[3:56:48] Voice 2: david yeah thank you um so a couple of comments about presenting to

[3:56:55] Voice 2: trust committees could certainly do that however with 13 trust committees that would be pretty

[3:57:00] Voice 2: repetitious and quite time consuming for the staff doing it and that's why council is actually a good

[3:57:07] Voice 2: venue to do something like that we could have a presentation at council all the trustees are there

[3:57:15] Voice 2: the public are available to see it and we could have the consultants that do the work present

[3:57:20] Voice 2: the council and answer questions and then the trustees will be fully aware of what this is

[3:57:25] Voice 2: when it comes to their LTCs.

[3:57:27] Voice 2: So that was my comment around that.

[3:57:29] Voice 2: The other piece is that in lieu of a presentation to trust committees,

[3:57:36] Voice 2: one thing may be missing is a communication piece.

[3:57:39] Voice 2: Maybe we need to think about implementation as part of the products

[3:57:43] Voice 2: and make recommendations to council on how to get that information out,

[3:57:51] Voice 2: whether it's written information or whatever we happen to have.

[3:57:55] Voice 2: And then finally, because these are Trust Council strategic plans, I think it is appropriate for it to come to Council before it goes anywhere else, in case Council like to make some changes to it.

[3:58:08] Voice 2: Okay, thank you.

[3:58:10] Voice 12: Yeah, I really am hearing what's being said here.

[3:58:13] Voice 12: And I think it's more than resourcing.

[3:58:16] Voice 12: Resourcing is the follow-on issue to deal with.

[3:58:20] Voice 12: with, but we've certainly had critiques that the model bylaw method of doing work that we all

[3:58:29] Voice 12: collectively agree should be done, and then it gets to a certain point and it's not implemented.

[3:58:34] Voice 12: So really, I think that we should have a session at Trust Council, a collaborative session at

[3:58:42] Voice 12: trust council around implementation of this type of work and what would be the best way to to do

[3:58:50] Voice 12: that because we aren't doing it as described we aren't there isn't a okay well what are you going

[3:58:55] Voice 12: to do with this if you you know if you amend it to your bylaws this would happen you could base

[3:59:01] Voice 12: your decisions your land use decisions otherwise it's an information piece and we just haven't got

[3:59:07] Voice 12: that capacity um thought through or or and then secondarily resourced so we take we we count on

[3:59:19] Voice 12: interested um local trust committees to see the value in this and to pick it up

[3:59:23] Voice 12: and and do it but um i'm thinking it's gonna success at the islands trust around this kind

[3:59:28] Voice 12: of thing is going to require a much more focused implementation process um for these projects and

[3:59:35] Voice 12: And probably because each of them then requires bylaw amendments, we can't have 30 projects that each LTC every term has to amend its bylaws 30 times.

[3:59:47] Voice 12: So as a consequence, maybe we take on less of these projects because they're simply not feasible to turn into implementable pieces of work.

[3:59:58] Voice 12: Thanks.

[4:00:02] Voice 14: I have to think about that. Laura Patrick?

[4:00:04] Trustee Patrick: Well, I think my reason for bringing this up was like sort of an end of term where we're thinking beginning of next term when the strategic planning is happening, we need to build these things into every project.

[4:00:16] Trustee Patrick: You know, we just talked about the policy before about up to 5,000 here, up to 10,000 here. We need to build into these projects what needs to be done and including communications and implementation.

[4:00:30] Trustee Patrick: implementation there should there shouldn't be one piece it's all pieces even an ocp it's the

[4:00:36] Trustee Patrick: implementation of that ocp that needs to be built into the process so lessons learned for the next

[4:00:42] Trustee Patrick: turn

[4:00:45] Voice 14: david mauler hands up uh

[4:00:51] Voice 2: yeah thank you um just want to say i agree and then if you look at

[4:00:55] Voice 2: the strategic plan it was actually set up that way you'll see that um once the project is finished

[4:01:01] Voice 2: like a mapping project for example the groundwater um the next thing is for local trust committees

[4:01:07] Voice 2: to adopt something out of that so i think the strategic plan is thinking that way i just think

[4:01:12] Voice 2: it's how we're implementing it or not that's um maybe not working

[4:01:19] Trustee Luckham: um okay well i'm just gonna

[4:01:24] Trustee Luckham: say thank you laura patrick for your uh remark there because indeed you're gonna see this come

[4:01:31] Trustee Luckham: them up on the Theta Sound LTC in their shoreline development project because this is exactly where

[4:01:36] Trustee Luckham: this needs to be applied is in that work that happens at LTC so included in the projects so

[4:01:42] Trustee Luckham: that will happen if I have anything to do with it and I'm lucky enough to be here to continue to do

[4:01:47] Trustee Luckham: the work um so I'm going to forward this item then 7.5 to council as presented I believe and so

[4:01:57] Trustee Luckham: So, no, as amended, because you're going to fix up the formatting, Laurie.

[4:02:01] Trustee Luckham: So that's going to go as amended.

[4:02:04] Trustee Luckham: And this will then take us to Section 7.6, trustee request for decisions.

[4:02:11] Trustee Luckham: Well, here we've got three exciting propositions in front of us.

[4:02:17] Trustee Luckham: And I think we'll just go through them one at a time to see what remarks or suggestions there are for any improvement, or we'll just advance them to council.

[4:02:26] Trustee Luckham: Council, so 7.6.1. Vice Chairs, staff, any remarks on this first item? Otherwise, we'll

[4:02:43] Trustee Luckham: just forward it to Council as presented. Trustee Rogers, your microphone, sir.

[4:02:51] Voice 15: Yeah, no, I'm trying. Here it is. And we knew, we sort of knew, we've sort of been chatting

[4:03:04] Voice 15: about the fact this is coming uh it's in the forum it's in i appreciate the commentary from the cao

[4:03:11] Voice 15: um maybe right about section eight but uh and i think it's totally appropriate that that commentary

[4:03:22] Voice 15: be in there uh and i think he there there should be and i guess the only thing i would say is

[4:03:28] Voice 15: whether the the um cao thinks there needs to be i know there's sort of a bit of an oblique

[4:03:36] Voice 15: reference to the impact on the trust uh if this work went ahead by the province

[4:03:42] Voice 15: i don't know if the cao is feeling like he needs to expand on that

[4:03:48] Voice 12: well thank you mr chair with the one yeah the way the reason i raised my hand i didn't really

[4:03:53] Voice 12: explore this in my commentary is um health of the organization itself and keeping um i i think we

[4:04:04] Voice 12: We can all agree that compared to other terms, some fundamental questions are being asked about the nature of the Allen's Trust.

[4:04:12] Voice 12: Certainly, the governance review has been an example of that.

[4:04:16] Voice 12: The discussion that's gone on for the last couple of years about really what does the mandate mean, the following governance review.

[4:04:27] Voice 12: And then this is a subsequent sort of profound consideration.

[4:04:30] Voice 12: consideration and in the midst of that of course we have an organization and staff and work that

[4:04:37] Voice 12: they're doing and so forth and i think that collectively both trust council and certainly

[4:04:42] Voice 12: the senior management team has to be aware that this uh ongoing profound questions create

[4:04:51] Voice 12: uncertainty for um organizations and we just have to accept that um we'll have to tend and be aware

[4:05:00] Voice 12: and be alive to ensuring that the work that we're doing is of value

[4:05:10] Voice 12: and it's moving forward and it's in support of the trust in its way.

[4:05:15] Voice 12: So that's just, you know, there's no one specific way to say that,

[4:05:18] Voice 12: but I'm just cognizant of that as the trust goes through reconsideration of itself.

[4:05:39] Voice 4: Sorry, Chair, we didn't hear you.

[4:05:40] Voice 4: oh

[4:05:42] Voice 14: i'm sorry i trust you yeah

[4:05:45] Trustee Patrick: i mean these things have any unknown possibilities of where they could

[4:05:52] Trustee Patrick: go but i you know there's always i see it very positively and um i know the legislature has

[4:06:00] Trustee Patrick: considered allen's trust twice 1973 which resulted in the act and 1987 when it resulted in major

[4:06:10] Trustee Patrick: major revisions to the trust act so um you know it's opportunities to to to um allow us to take

[4:06:18] Trustee Patrick: a look at ourselves and like i said i don't i don't always see these things as uh scary so it's

[4:06:23] Trustee Patrick: how it's presented

[4:06:28] Voice 4: okay um

[4:06:30] Voice 15: then rogers i'll defer to sue ellen who hasn't spoken yet i'll have a

[4:06:36] Voice 15: brief speak i

[4:06:37] Trustee Luckham: think i must be on the delay loop here i didn't see you all in hand up before you

[4:06:43] Trustee Luckham: you anyway no

[4:06:43] Voice 15: no no i came up after you called on me but that's fine i'll defer to her because i

[4:06:47] Voice 15: she hasn't spoken yet

[4:06:48] Voice 3: sorry i'm a bit slower at pushing uh buttons here because i have to

[4:06:53] Voice 3: find them um i uh i appreciate all the work that's gone into this rfp these are the huge

[4:07:01] Voice 3: questions of our uh time i'm uh interested to um to see what trust council makes of all this i'm

[4:07:14] Voice 3: I'm also interested in the governance review and how much of it I'm seeing already parts of it come into the regular operations of the trust.

[4:07:28] Voice 3: And I'm interested in, I'm intrigued by the idea of strengthening our natural ecosystems and solving some of the big problems.

[4:07:37] Voice 3: And anyway, I think we should advance it to trust council as it is.

[4:07:45] Voice 3: I like the CAO's comments.

[4:07:48] Voice 3: I think that's important to have there too.

[4:07:50] Voice 3: So not much to say really, except let's forward it.

[4:07:56] Voice 14: All right.

[4:07:57] Trustee Luckham: I concur.

[4:07:59] Trustee Luckham: I think there's lots of great potential opportunity here.

[4:08:03] Trustee Luckham: So let us, oh, Dan Rogers, you had one more.

[4:08:06] Trustee Luckham: Well,

[4:08:06] Voice 15: I wanted to follow up on the CAO's comments for a moment and ask him, I can

[4:08:14] Voice 15: can understand that given the the public discourse over the last two and a half years

[4:08:23] Voice 15: the governance review the discussion around the the budget and the antecedent stuff the

[4:08:32] Voice 15: discourse around the trust policy statement that there could be some disquiet i'll just use that

[4:08:40] Voice 15: word amongst amongst staff and as there is amongst trustees might have by my dad a number of them

[4:08:47] Voice 15: um and you know change is challenge uh and this is this may look like a fundamental

[4:08:56] Voice 15: um uh change uh who knows we have no clue whether the province would even

[4:09:05] Voice 15: take this on or take this up in any in any format whatsoever they may say no no um but how can we as

[4:09:16] Voice 15: as as leaders in the trust and executive members and members um indicate help we with the with the

[4:09:31] Voice 15: assuring staff that this is not a an existential um threat to the the way the trust the existence

[4:09:39] Voice 15: of in the way it's stuff but rather a an attempt to to look at how we're actually i see it as a

[4:09:45] Voice 15: political uh a review of the organization i review the political structure not not the

[4:09:54] Voice 15: administrative structure and you'll hear me say at trust council so i don't mind saying it here

[4:09:58] Voice 15: i think that none of this should be taken as any indication of a problem with the way that

[4:10:03] Voice 15: we're administered or managed or uh dealt with and i know there's people out there that don't

[4:10:08] Voice 15: agree with me uh but i don't care um and uh they can disagree all they want uh but i am completely

[4:10:16] Voice 15: satisfied that our staff within the confines of what our structure is works efficiently and

[4:10:22] Voice 15: professionally how and i don't see this as as addressing that issue uh but rather addressing

[4:10:29] Voice 15: the larger structural issues of the trust um and uh because i actually don't agree with the

[4:10:37] Voice 15: governance report that a lot of our issues can be dealt with resolved internally we have some

[4:10:43] Voice 15: restrictions that we can't deal with so that's the way i see it so how do is there a way that

[4:10:48] Voice 15: we can assist in um i don't know what the right word is i want i don't want to say calming fears

[4:10:54] Voice 15: but assuring people that this is not uh uh a um intended to be an a an attack on the trust or the

[4:11:04] Voice 15: the way the the people that work it yeah

[4:11:06] Voice 12: thank you for that and my comments are are actually just

[4:11:11] Voice 12: just to be clear i don't see anything here is a involving a critique of how the work gets done

[4:11:19] Voice 12: or how it's managed or any of those kinds of considerations and i think it's quite rightly

[4:11:28] Voice 12: elected officials have greater insight into the meaning of why we're doing

[4:11:32] Voice 12: um what we're doing i think my point is that this is a uniquely islands trust kind of i won't say

[4:11:40] Voice 12: preoccupation or occupation and that is compared to other organizations who hire similar people

[4:11:47] Voice 12: they're not asking themselves why are we here and what are we doing

[4:11:50] Voice 12: um as much right they already know what they're doing and why they're there and so if it's more

[4:11:59] Voice 12: are a question of if those questions are being asked how to provide as much certainty going

[4:12:06] Voice 12: forward for the organization as a whole as it goes so and there is no one easy answer to that

[4:12:12] Voice 12: these are as you are determining important questions to be handled and I'm just saying

[4:12:19] Voice 12: I think that we have to be aware that there are probably concerns around and considerations around how fundamental, you know, what could fundamental change look like and all those various key questions that we've been really working through over the last couple, three years.

[4:12:41] Voice 12: So I'm just aware to it.

[4:12:42] Voice 12: And I know I can hear that you are as well.

[4:12:45] Voice 12: I don't have one easy answer for that.

[4:12:48] Voice 12: But yeah.

[4:12:51] Trustee Luckham: Okay.

[4:12:52] Trustee Luckham: Okay. So I'm going to say that we're advancing 7.6.1 to council as presented and thank the

[4:13:01] Trustee Luckham: writers of that RFD. And 7.6.2, advocacy for legislation from Trustee Rockefeller.

[4:13:13] Trustee Luckham: I presume we'll advance this to council as well, but are there any remarks?

[4:13:17] Trustee Luckham: no all right so let's move 7.6.2 to council as presented and i'll thank um trustee rockefeller

[4:13:28] Trustee Luckham: for um writing that item up 7.6.3 is establish a standing governance committee of trust council

[4:13:37] Trustee Luckham: Council. Also an RFD from Middleton and Longer Rice, I believe, at 409, 7.63 on your agenda

[4:13:53] Trustee Luckham: package. And again, this item ready to go to Council. Any comments or remarks at this time?

[4:14:01] Trustee Luckham: Vice Chair Rogers.

[4:14:03] Voice 15: Yeah, I mean, this is a bit about how we

[4:14:08] Voice 15: organize the agenda but i i i just want to say obviously it goes to council but i think it

[4:14:15] Voice 15: absolutely has to be combined with the um the the uh briefing from the cao in my view that those

[4:14:25] Voice 15: things need to be combined together i mean i mean we basically have and thank you ceo and i'm sort

[4:14:31] Voice 15: of jumping ahead a little bit thank you for your your your report and sort of some recommended

[4:14:37] Voice 15: steps forward we've got the deferred motion that's out there and this all of those need to be on the

[4:14:42] Voice 15: table so the trust council can have a meaningful discussion so i'm happy i i it's fine to forward

[4:14:47] Voice 15: it but i just want to make it clear that i think it needs to be all dealt with at the same time

[4:14:53] Voice 3: that's 8.2.1.1 you mean Deb yes

[4:14:59] Voice 15: 8.2.1.1 okay and and and it references the deferred motion so that

[4:15:06] Voice 15: I'm fine with that I don't think we need to formally put it the my the deferred motion on

[4:15:11] Voice 15: the table because it's in this CAO's report but maybe I don't maybe that's again maybe that

[4:15:17] Voice 15: the better discussion that we had when we talk about the actual agendas okay

[4:15:22] Trustee Luckham: Russ Hotzenpiller

[4:15:24] Trustee Luckham: you

[4:15:25] Voice 12: know thanks mr chair you can see there's some um some subtleties here um one um i was asked to

[4:15:33] Voice 12: provide sort of an overview and i did that work and then subsequently this report came in and it

[4:15:39] Voice 12: felt odd to not reconcile them in some way because they're very similar and indeed when i read um

[4:15:48] Voice 12: both uh when i read when i wrote the one piece and then read this piece uh significant similarities

[4:15:53] Voice 12: similarities between both pieces substantially. I will just congratulate the writers here for

[4:15:59] Voice 12: doing, you know, lots of work, more work than I did, because they actually went through all

[4:16:05] Voice 12: of the policies and made some amendments. Just speaking to my, I tried to harmonize my comments

[4:16:12] Voice 12: in this report with some of the commentary I made in the other, in my report, which is slightly more

[4:16:19] Voice 12: more wide ranging. And my point here is, I don't think there's, um, whether this is a permanent

[4:16:26] Voice 12: committee or a standing committee, um, is, um, really immaterial from, um, in terms of getting

[4:16:34] Voice 12: the work done. Um, I think it's going to end up that way one way or another. It's simply, this

[4:16:40] Voice 12: is hopefully, hopefully the point. A standing committee is not an inconsequential decision

[4:16:47] Voice 12: decision. And it has cost implications and sequencing and syncing with the rest of the

[4:16:54] Voice 12: organization how we do our work. So that has to be thought through. And if that can be thought

[4:16:59] Voice 12: through at the time, fantastic. But it does have a staff component. There's no such thing as a

[4:17:08] Voice 12: committee that just goes off and meets. They have to follow all of the public procedures and

[4:17:13] Voice 12: transparency rules which we're all very familiar with so as long as you know that's hopefully what

[4:17:17] Voice 12: my comments were and then um in terms of some of the policy recommendations i'm just um not quite

[4:17:26] Voice 12: sure about some of them um uh maybe they're fine but i think we do have a um someone who can take

[4:17:34] Voice 12: oaths um we do have applicable voting procedures so you know those things could pass but um i don't

[4:17:41] Voice 12: know what they need to be for us to um get to the to the goals that um or to get to a point where we

[4:17:48] Voice 12: can action recommendations from the governance review so and i do agree probably they should be

[4:17:54] Voice 12: um companion documents to a certain degree and hopefully they're not too dissonant because

[4:17:58] Voice 12: certainly we there's no need to have a conversation that's not needed okay

[4:18:05] Voice 14: so let's

[4:18:07] Trustee Luckham: advance this

[4:18:08] Trustee Luckham: 7.7.3 the council has presented and then let's talk about the sequencing when we get to the

[4:18:13] Trustee Luckham: schedule, which is coming up shortly.

[4:18:16] Trustee Luckham: If that's all right with

[4:18:17] Trustee Luckham: the vice chair.

[4:18:19] Trustee Luckham: Okay. So then

[4:18:21] Trustee Luckham: 7.7 is

[4:18:23] Trustee Luckham: collaboration, which is the proposed

[4:18:25] Trustee Luckham: National Marine Conservation Area Reserve

[4:18:27] Trustee Luckham: in Georgia, session outline.

[4:18:30] Trustee Luckham: I'm presuming

[4:18:31] Trustee Luckham: we would also advance this. The council

[4:18:33] Trustee Luckham: has presented.

[4:18:35] Trustee Luckham: Any concerns?

[4:18:36] Trustee Luckham: Not seeing any.

[4:18:39] Trustee Luckham: Then let it be so that 7.7.1

[4:18:42] Trustee Luckham: advance the council as presented.

[4:18:45] Trustee Luckham: 7.8, Trustee Summary Updates, Lisketeer Archaeology Project,

[4:18:54] Trustee Luckham: XTA, I think, I don't know how to say that,

[4:18:57] Trustee Luckham: and I apologize to the Tullyam and Nation and others with respect to that.

[4:19:04] Trustee Luckham: But I presume this is also, will be advanced to Council as presented.

[4:19:10] Trustee Luckham: Although I see a funny message in my email box about some kind of conflict

[4:19:14] Trustee Luckham: from Trustee Johnson, but I don't know if that's related

[4:19:16] Trustee Luckham: or whether that's a local trust committee issue.

[4:19:20] Voice 15: I know, sir, that what it is is Peter, Mr. Johnson said,

[4:19:24] Voice 15: trustee Johnson sent out a note either late last night

[4:19:27] Voice 15: or early this morning and basically said,

[4:19:32] Voice 15: he was objecting, he was expressing his concerns

[4:19:36] Voice 15: regarding the, I'll call it the Brent Colburn RFP.

[4:19:40] Voice 15: But in the end, he then said,

[4:19:43] Voice 15: and I wanted to let you know,

[4:19:45] Voice 15: because I have a conflict with between trust council

[4:19:48] Voice 15: and the meeting he's having with related to this project

[4:19:53] Voice 15: during trust council.

[4:19:54] Voice 15: So it wouldn't be there throughout.

[4:19:56] Voice 15: But you'll be able to read his email

[4:19:58] Voice 15: when we're done with me.

[4:19:59] Trustee Luckham: Okay, thank you very much for that.

[4:20:01] Trustee Luckham: I've just seen it popping into my mailbox

[4:20:04] Trustee Luckham: just this morning and another one now.

[4:20:08] Trustee Luckham: All right, so we'll see how that all goes.

[4:20:11] Trustee Luckham: So therefore that item 7.8.1

[4:20:14] Trustee Luckham: want to be advanced to council. So 7.9 is trust council priorities. I'm assuming that that would

[4:20:25] Trustee Luckham: also be advanced to council as presented. CEO Hassenfeld, do you have a remark on that one

[4:20:30] Trustee Luckham: or anything from vice chairs? I think it reflects the work. 7.10 draft September trust council

[4:20:39] Trustee Luckham: three-day schedule there we go we're guessing about what might happen in september um and i

[4:20:45] Trustee Luckham: presume we'll forward that to council as presented as well any remarks from anybody um uh laurie i

[4:20:54] Trustee Luckham: guess we'll talk about logistics at some point in the future and 7.11 is similar uh oh no this is

[4:21:04] Trustee Luckham: the three-day schedule this is the part that we're interested in here now is how that three-day

[4:21:08] Trustee Luckham: schedule is gonna unfold um and then indeed the draft trust council agenda so have you got that

[4:21:18] Trustee Luckham: one on the screen i think so um any remarks or ceo any comments with respect to that unfolding

[4:21:25] Trustee Luckham: of the next three-day event

[4:21:30] Voice 12: no i think i think the table is set for a for a full meeting um

[4:21:38] Voice 12: I do think that under the second day, the Establish a Standing Governance Committee, the trustee RFD should get forwarded to the Monday afternoon at 3.45.

[4:21:51] Voice 12: I don't know what you want to do with the report that was written to you by me around governance for EC, which is in your agenda at 8.211.

[4:22:01] Voice 12: Depending upon what you wanted, whether that's just for your own benefit or you want Trust Council to benefit from it, you would then figure out where to sequence that.

[4:22:09] Voice 12: and otherwise no we've got a long electronic meeting coming up with some significant issues

[4:22:16] Voice 12: so looking forward to it lori might have a little bit more to say um we're always concerned about

[4:22:23] Voice 12: the voting procedure um i know you are too um chair luckham in the past we've looked at um

[4:22:28] Voice 12: or discussed at least getting a different um you know another piece of software we don't have

[4:22:33] Voice 12: something like that right now um we will be in the room with you um and myself and david to

[4:22:39] Voice 12: assist you in the voting process and um david was in fact thinking of writing um

[4:22:44] Voice 12: perhaps a short note to you to assist in that process so that it goes as well as possible um

[4:22:52] Voice 12: but yeah i defer to uh laurie or david if they want to add anything just the structure of the

[4:22:57] Voice 12: the meeting all right

[4:23:01] Voice 2: yeah thank you i don't really have anything to add but um i think to

[4:23:07] Voice 2: make it go smoothly i'd like to maybe have a chat with you um chelicum and maybe have a as the

[4:23:14] Voice 2: carol said uh probably like a cheat sheet of um just to remind you so being consistent with how

[4:23:22] Voice 2: we're counting the volts it's all electronic so it should be easier than it was at the hybrid

[4:23:28] Voice 2: Let's hope so.

[4:23:35] Trustee Luckham: Yeah. So I think that just in advance of that conversation and maybe pull one or more of the vice chairs into that conversation as well, is I would like to rely upon one of you as vice chairs who may also be in the room with us to facilitate in that process of counting and keeping an eye on the

[4:24:02] Trustee Luckham: for hands that are popping up during the discussion not just in the voting but try and

[4:24:06] Trustee Luckham: reflect upon some of the comments we heard um from our last council um and that i just simply need to

[4:24:13] Trustee Luckham: rely upon you to uh assist with that so that's what my thinking is there just broadly david

[4:24:19] Trustee Luckham: um and um i see dan rogers hand up well

[4:24:24] Voice 15: i i have some comments about the schedule but i'll

[4:24:28] Voice 15: i'll just ask you said um a vice chair who's in the room with you um i i i guess i wasn't

[4:24:36] Voice 15: anticipating that any of us would be with you but i suppose we could be uh you know is that

[4:24:41] Voice 15: a request that you have another vice chair with you to well

[4:24:44] Trustee Luckham: unless that could be managed

[4:24:46] Trustee Luckham: electronically and um i

[4:24:49] Voice 15: don't believe that we can i don't know it depends how it's set up whether

[4:24:54] Voice 15: that we can see the voting occurring um sometimes it can and sometimes it can't anyway i i guess my

[4:25:01] Voice 15: first question is is are you anticipating that there'll be a vice chair there with you during

[4:25:06] Voice 15: those three days because that was not my understanding but uh that doesn't mean we

[4:25:11] Voice 15: can't make it so um if you i mean you'll have the cao and some of the and laurie and maybe a few

[4:25:19] Voice 15: others. But whatever you anticipate, sir, and whatever you need, but I just wanted to ask that

[4:25:26] Voice 15: question.

[4:25:26] Trustee Luckham: Yeah, and maybe, David, maybe we'll just open this up a little bit. Are you anticipating

[4:25:33] Trustee Luckham: handling this and adequately supporting me in both vote counts and hand-raising through the

[4:25:41] Trustee Luckham: debate portions of things?

[4:25:43] Voice 2: Yes. So I'll be in the room in Victoria, in the boardroom.

[4:25:47] Voice 2: yeah and

[4:25:48] Voice 2: definitely help you with both of those yeah okay

[4:25:52] Trustee Luckham: so let's uh do it that way for now

[4:25:54] Trustee Luckham: and we'll see how it goes but uh we'll obviously have to take it a little slow it'll be you know

[4:26:01] Trustee Luckham: actually the hybrid thing is really rough um the in the electronic is going to be sufficiently

[4:26:08] Trustee Luckham: better so let's leave it at that then so in terms of the three-day schedule of the outline of the

[4:26:14] Trustee Luckham: the agenda as presented in front of us here, the timing that's there, all of that, are

[4:26:22] Trustee Luckham: we, and does that look like it's going to be able to embrace, in my mind, particularly

[4:26:28] Trustee Luckham: the three trustee requests for decisions, because there's potentially, especially around

[4:26:35] Trustee Luckham: the governance committee for council, there's potentially a lot of conversation around that.

[4:26:41] Trustee Luckham: And I would like to say, I'll just blurt it out right now, I would like to see the 8.2.11 somehow in advance of the RFD decisions for trustees, because elements of what you're talking about touch on both the Provincial Review of the Islanders Trust and the Governance Committee, although obviously the request for the Islanders Trust review is different.

[4:27:08] Trustee Luckham: However, there is in my mind,

[4:27:12] Trustee Luckham: there's a linking and a connectivity

[4:27:14] Trustee Luckham: around process and expectation and stuff.

[4:27:19] Trustee Luckham: So that's my suggestion about where 8.2.11 would go

[4:27:24] Trustee Luckham: rather than stuffing it in the middle somewhere.

[4:27:27] Trustee Luckham: Any thoughts, Dan Rogers, is your hand up?

[4:27:30] Trustee Luckham: You look-

[4:27:31] Trustee Luckham: It certainly is.

[4:27:32] Voice 15: Yes, thank you.

[4:27:33] Voice 15: First of all, you should know that Vice Chair Fast

[4:27:36] Voice 15: has dropped off.

[4:27:38] Voice 15: Oh, there she's back.

[4:27:40] Voice 15: um but we had lost her for a while hopefully she's back there she is um so um i think this meeting

[4:27:52] Voice 15: uh perhaps even more than any others uh we need to focus on getting through these

[4:27:59] Voice 15: i'll call it the administrative business quickly and and getting into um the um fundamental

[4:28:07] Voice 15: governmental governance slash political issues that are on the table, which are probably there's probably there's three, four relatively large items.

[4:28:19] Voice 15: So I'm going to I'm not going to I'm going to suggest that, for example, the administrative services can probably be done in probably quite a bit less time than the hour or 45 minutes that then it's addressed.

[4:28:33] Voice 15: address um i'm not thinking that that um trust council is going to have a lot of questions about

[4:28:40] Voice 15: the financial uh aspects i'm not sure who's presenting that by the way uh will it be will

[4:28:46] Voice 15: it be wanda wanda will be presenting it um anyway i i just think we've had our our financial go

[4:28:54] Voice 15: around in um in in march and i don't think so i don't think you need to carve 15 minutes out after

[4:29:01] Voice 15: lunch for the administrator services. I think you can put it up. So what I think we need to do

[4:29:08] Voice 15: is although I think it's important for directors to at least say hello and say

[4:29:14] Voice 15: give three or four minutes but for directors reports to be very brief. We heard that feedback

[4:29:20] Voice 15: a couple of times from folk. Get into the decision items that need to be done and I don't include the

[4:29:27] Voice 15: CAO and that, by the way, I think the CAO is an important voice to hear a little bit

[4:29:33] Voice 15: more fully because you give a bigger picture of not just one area.

[4:29:37] Voice 15: And so I would suggest that we have at 3.45 or even 3.30 on Tuesday, that's the Tuesday,

[4:29:51] Voice 15: day we go right into the governance review we go right to and yes I think Russ my view is we put

[4:29:57] Voice 15: your report up first

[4:30:00] Voice 15: And then we go to the RFD is there, and we start to discuss with the trustees about what they want to do about the governance review. That way your reports there, the RFD from Langer Ice and Middleton is there, and we leave the rest of that afternoon for that.

[4:30:21] Voice 15: that. I think we'll probably get it done in one fashion or another by five o'clock. And then I

[4:30:29] Voice 15: also believe that the next big piece is going to be the policy statement engagement. So whatever

[4:30:35] Voice 15: we think we do, that's going to take some time. So I think we again need to get through the other

[4:30:41] Voice 15: things relatively quickly, including the briefings. I wonder about whether some of the briefings

[4:30:47] Voice 15: should just be uh by consent agenda items uh i i i know that you work uh chair luckham with the

[4:30:56] Voice 15: staff to to deal with that but you know i wonder whether the auditive financial statements they

[4:31:01] Voice 15: don't need to be approved well i see one of them says rfd but but the other one doesn't i don't

[4:31:06] Voice 15: know if uh i don't think the auditive financial statements are an rfd of the trust council unless

[4:31:11] Voice 15: unless I'm wrong, maybe they are, but if they aren't,

[4:31:15] Voice 15: if they're just information items, you know,

[4:31:18] Voice 15: I'd get up there and say, do you have any questions?

[4:31:21] Voice 15: We got a good, we got a clean audit and go and get to the,

[4:31:25] Voice 15: leave the space for the policy statement engagement summer,

[4:31:29] Voice 15: because that's the next big discussion item.

[4:31:32] Voice 15: And then in the afternoon, the, again,

[4:31:38] Voice 15: we get to the afternoon,

[4:31:40] Voice 15: we have the other two uh rfds i'm guessing the one from uh from trustee rockefeller probably be

[4:31:46] Voice 15: quicker and then the one around um uh the provincial review of the i.t will be what it'll

[4:31:53] Voice 15: be and and i think that's good so other that's my only real comment is is i think we need to move

[4:32:01] Voice 15: the middleton um uh langrise uh rfd after russ's and i i heard you say i guess maybe we weren't

[4:32:11] Voice 15: clear about yes i would refer refer your your briefing and put it in there to the trust council

[4:32:21] Voice 15: that's my view of what should happen so

[4:32:24] Trustee Luckham: maybe i'll just chime in before i go to trustee patrick that

[4:32:28] Trustee Luckham: there's no reason why even if there is a decision required on the any of the financial reporting

[4:32:33] Trustee Luckham: that that can't be a consent agenda item and the consent agenda just allows um that rfd to be

[4:32:40] Trustee Luckham: approved um by council and so if somebody wants to debate it they can and then we'd pull it

[4:32:46] Trustee Luckham: um so i don't see a problem with that and i agree with everything else you said dan so

[4:32:50] Trustee Luckham: trustee patrick yeah

[4:32:54] Trustee Patrick: i'm so my understanding from from what i heard from dan so uh moving

[4:32:58] Trustee Patrick: both the CAO's report and the RFD for the governance committee to the afternoon on the

[4:33:05] Trustee Patrick: Monday or Monday, whatever the first Tuesday, the

[4:33:07] Trustee Patrick: first day one, day one. I agree. The one thing

[4:33:13] Trustee Patrick: that needs to be fit in is the intent, you know, assuming that passes is the intent to select

[4:33:21] Trustee Patrick: trustees to put on to that committee. So that needs to be factored into the three days of how

[4:33:28] Trustee Patrick: how to do an electronic voting process to populate that committee.

[4:33:35] Trustee Patrick: And so I don't know what that would be, if that's going to be,

[4:33:41] Trustee Patrick: do we want to carve out time for a verbal,

[4:33:44] Trustee Patrick: why I want to be on the committee speech,

[4:33:48] Trustee Patrick: followed by some time to think about it and then a vote.

[4:33:53] Trustee Patrick: And so I think we've got the time, but it's got to be factored in.

[4:33:59] Trustee Luckham: yeah so perhaps uh ceo unless you had some remarks that our legislative service manager

[4:34:04] Trustee Luckham: might advise us on an appropriate process here but obviously there would be nominate

[4:34:09] Trustee Luckham: expressions of interest nominations um and then opportunity to reflect and then a voting process

[4:34:15] Trustee Luckham: and somebody counting the votes in a transparent fashion and we did get some advice there earlier

[4:34:21] Trustee Luckham: i think

[4:34:22] Voice 12: yeah so i think uh yeah david can speak on his own behalf but i think that what david and

[4:34:27] Voice 12: i have to do is prepare for that eventuality uh the challenge is is that who knows where which

[4:34:33] Voice 12: way trust council will go um and if they go with the breadth of the um lingerie's middleton thing

[4:34:44] Voice 12: there's some policy amendments that are contemplated in that um which then would i'm

[4:34:52] Voice 12: guessing would be have to be adopted by trust council and then voting procedures would be

[4:34:57] Voice 12: undertaken based on the new policy arrangements which so that's one avenue or the other is

[4:35:05] Voice 12: uh let's run it just like we do an ecme um you know process which we already have and i

[4:35:11] Voice 12: referenced in our report there you know we could conduct that so i think david and i just have to

[4:35:15] Voice 12: i guess the question is what would be the constituent elements for that would it be

[4:35:21] Voice 12: people speaking on their own behalf um um presenting um rationale for why they should

[4:35:27] Voice 12: be on and then the conducting of the um of the actual vote itself well

[4:35:35] Trustee Luckham: i think it should be

[4:35:36] Trustee Luckham: like the ec elections it's not that it's a debate about who should be on the committee

[4:35:43] Trustee Luckham: it's a nomination and a

[4:35:45] Voice 14: voting process i would have thought so

[4:35:52] Voice 12: yeah but i think prior to ec

[4:35:56] Voice 12: ec for example was there not an opportunity for people to speak to why they would like to be on

[4:36:03] Voice 12: ec and i i expect this a similar accommodation would be made for people who want to be on the

[4:36:10] Voice 12: governance committee yep yep

[4:36:13] Voice 15: correct me if i'm wrong the only time we've done this was a select

[4:36:16] Voice 15: committee for the for the bank the victoria office blah blah and i don't think there was a speaking

[4:36:22] Voice 15: opportunity um i just think people were nominated and then the vote was held but um and david

[4:36:29] Voice 15: nodding i don't know if i'm correct i could be wrong i'm just misremembering but um um but i

[4:36:35] Voice 15: think we have to be careful we don't create more than because i'm gonna because you may recall when

[4:36:40] Voice 15: this came up in march 20 trustees put their hand up that they were interested in being on this

[4:36:46] Voice 15: committee right um and uh if we create a a speeching time uh for everybody that is more

[4:36:56] Voice 15: formal we're going to run into real time problems because i was anticipating maybe suggesting we do

[4:37:01] Voice 15: we contemplate the election being on the thursday morning after the after the um the presentation

[4:37:09] Voice 15: from the national marine conservation parks um and do the vote then but maybe i maybe

[4:37:16] Voice 15: Maybe that's not a very good idea.

[4:37:19] Voice 15: I don't know.

[4:37:22] Trustee Luckham: Okay.

[4:37:23] Trustee Luckham: I think I'm looking for advice because I don't think you want to have people nominated and not have them have an opportunity to say, even if it's only two minutes, why I want to do this or not.

[4:37:36] Trustee Luckham: Because otherwise people assume why it is somebody wants to do it.

[4:37:40] Trustee Luckham: And that might not be right.

[4:37:43] Trustee Luckham: David Marler.

[4:37:44] Trustee Luckham: Yeah,

[4:37:45] Voice 2: I was actually just going to suggest that given the high profile, I think if you

[4:37:52] Voice 2: have a lot of interest, then maybe a couple of minutes opportunity to speak to it.

[4:37:58] Voice 2: As far as preparing for this, it's difficult because we don't know if it's going to happen.

[4:38:02] Voice 2: So, you know, for EC elections, for example, we know it's going to happen.

[4:38:06] Voice 2: So we can get information out before the EC meeting, let people know what's going to happen.

[4:38:11] Voice 2: in this case currently do that unless you just want to tell people that this might be happening

[4:38:18] Voice 2: so be prepared for an election and this is what what i intend as chair i intend the process to

[4:38:26] Voice 2: look like you

[4:38:29] Voice 12: know sorry to interrupt given that maybe thursday instead of trustee summary updates

[4:38:38] Voice 12: that that be a place where if this was a live meeting it would be we would have opportunities

[4:38:44] Voice 12: for trustees to speak with each other and you know and be able to do that have those kind of

[4:38:51] Voice 12: conversations it's a bit more awkward in electronic format but perhaps at the if that does happen

[4:38:57] Voice 12: there's some space there and we could minimize to a certain degree the 1130 new business and have it

[4:39:03] Voice 12: be the um the the election at that point yeah

[4:39:09] Trustee Luckham: i was just going to say that one of this

[4:39:12] Trustee Luckham: one of the differences subtle differences between executive committee and a standing

[4:39:17] Trustee Luckham: committee election process like this is that actually typically those that want to stand

[4:39:22] Trustee Luckham: for executive committee do submit uh some kind of a bio uh weeks in advance of council and so

[4:39:30] Trustee Luckham: So there is an opportunity for people to reflect upon that.

[4:39:35] Trustee Luckham: This is very different in that it provides, what I said earlier, individuals to make assumptions about who the candidates are and what they're interested in.

[4:39:48] Trustee Luckham: So somehow we need to be able to provide some opportunity to provide a much more real opportunity for council to understand who their candidates are.

[4:40:00] Trustee Luckham: and we don't have the time to do that um although you could make the nominations on the one day

[4:40:07] Trustee Luckham: and then have the election a day later you know provide an opportunity for people to make written

[4:40:13] Trustee Luckham: submissions or not it's complicated it

[4:40:17] Voice 12: is complicated one of the complicating factors is

[4:40:20] Voice 12: if you go with a select committee for some period of time you can just conduct a vote because we

[4:40:26] Voice 12: have policy that leads us to that process if you're creating a standing committee we don't

[4:40:32] Voice 12: really have that in our policies that's why the trustees include an amendment to that policy to

[4:40:39] Voice 12: allow that to pass and then to have a process whereby you'd um create a standing committee

[4:40:45] Voice 12: is everyone clear there okay

[4:40:49] Trustee Luckham: yeah there's an additional complexity right in that there's

[4:40:53] Trustee Luckham: suggestions in changing the policy that has the terms lapsing and even some i don't i don't

[4:41:00] Trustee Luckham: completely understand it some capacity to determine uh skills and and uh and uh ability

[4:41:09] Trustee Luckham: from trustees that sit on that committee and i'm not sure how that gets rationalized at the end of

[4:41:15] Trustee Luckham: the day well

[4:41:17] Voice 12: that's why it's a it's a it's a lot to contemplate getting doing all of that

[4:41:23] Voice 12: in one place but you know it might be achievable i don't want to say it's not

[4:41:27] Voice 15: and i and i just

[4:41:28] Voice 15: think mr seo you always make a lot of sense and that makes a lot of sense that why that's i i

[4:41:33] Voice 15: called it an implementation committee but uh in my emotion but a select committee makes

[4:41:38] Voice 15: makes sense because what we're really trying to do is to set the next trust council up for success

[4:41:43] Voice 15: right yeah and that's what we're trying to do um it's set in place a process whereby we can

[4:41:52] Voice 15: create a committee that that that would be useful would be etc anyway but thank you so please make

[4:42:00] Voice 15: that make that point because maybe that's that's the crux we don't need to amend the policy if we

[4:42:06] Voice 15: create a select committee we can just go ahead and create it and it can do the same work that

[4:42:11] Voice 15: that stand an existing governance committee,

[4:42:14] Voice 15: including creating all of the policies

[4:42:17] Voice 15: that need to be created.

[4:42:18] Voice 15: So thanks for suggesting anyway, that's, thank you.

[4:42:24] Voice 15: Sorry.

[4:42:24] Trustee Luckham: Yeah, thanks for that, ma'am.

[4:42:26] Trustee Luckham: Anybody else?

[4:42:29] Trustee Luckham: So yeah, I'll just say,

[4:42:30] Trustee Luckham: I don't know that we necessarily want to be in a hurry here.

[4:42:33] Trustee Luckham: We want to get this set up right and do the right thing.

[4:42:36] Trustee Luckham: And the select committee would provide the opportunity

[4:42:38] Trustee Luckham: actually at their incoming council

[4:42:41] Trustee Luckham: for having people to submit their bios

[4:42:46] Trustee Luckham: and their interest in sitting on that committee

[4:42:49] Trustee Luckham: and then would give the new council the opportunity

[4:42:52] Trustee Luckham: to select those folks accordingly.

[4:42:54] Trustee Luckham: But anyway, we'll see how it all unfolds.

[4:42:57] Trustee Luckham: So do you have any recommendations at this time

[4:42:59] Trustee Luckham: in terms of scheduling with this three-day schedule

[4:43:04] Trustee Luckham: that we have in front of us?

[4:43:09] Trustee Luckham: No, okay.

[4:43:10] Trustee Luckham: So then I'm gonna take it then,

[4:43:12] Trustee Luckham: And the amendments that Dan suggested with respect to when this might show up on the agenda would be included.

[4:43:20] Trustee Luckham: I didn't see necessarily an uptake in displacing the trustee roundtable thing with the select committee.

[4:43:33] Trustee Luckham: And so we'll just forward this as amended based upon the suggestions from Trustee Rogers, which was to have the CEO's report included in the executive committee, CEO's reporting out section there in the afternoon on day one, and then have that followed by the establishing a standing governance committee of Trust Council.

[4:43:59] Trustee Luckham: Does that sound all good?

[4:44:03] Voice 14: All right. So we'll move on. All right. Good. I like it.

[4:44:10] Trustee Luckham: Okay. So the next thing then is indeed the Trust Council agenda. Indeed, let's try and collect as much as possible in the consent agenda mechanism that we've been using recently.

[4:44:25] Trustee Luckham: Now, Dan, you raised a couple of points about that. Do you want to refresh us on what those were?

[4:44:35] Voice 15: I'm wondering, for example, that I think other than perhaps a short 7.4.4, which is the briefing on the fiscal year financial health, I wondered whether all of the other financial items could be in the consent agenda under administrative services.

[4:44:55] Voice 15: services um because there are no i don't believe there's any rfds in there unless unless i'm wrong

[4:45:06] Voice 15: about the audited financials and maybe maybe wanda can help me is

[4:45:09] Voice 14: an rfd but it

[4:45:13] Voice 14: can still be in the

[4:45:14] Voice 14: consent it

[4:45:17] Voice 12: can be i think that uh there is value in trust council accepting the audited i think

[4:45:24] Voice 12: It's worded such that you accept a statement of financial position of the organization.

[4:45:29] Voice 4: Yeah.

[4:45:30] Voice 12: So completing the loop of responsibility associated with that work.

[4:45:34] Trustee Luckham: An accountability action.

[4:45:36] Voice 12: Yeah, because FPC can't do that.

[4:45:38] Voice 12: It has really no standing.

[4:45:43] Voice 12: So it doesn't

[4:45:44] Trustee Luckham: have to be a

[4:45:44] Voice 12: debated issue, but I think it is an RFD.

[4:45:47] Trustee Luckham: So I would say they just all be in the consent agenda.

[4:45:49] Trustee Luckham: If anybody wants to pull it out to discuss it, then we can.

[4:45:52] Trustee Luckham: And otherwise the recommendation that's in that RFD

[4:45:56] Trustee Luckham: would be carried.

[4:45:59] Trustee Luckham: We okay?

[4:46:01] Voice 15: I thought I just heard the CAO recommend

[4:46:05] Voice 15: that the audited financial statements

[4:46:07] Voice 15: should probably be a formal motion.

[4:46:11] Voice 15: Well,

[4:46:12] Trustee Patrick: they are in the report.

[4:46:13] Trustee Patrick: There is a recommended motion in the report

[4:46:15] Trustee Patrick: and in our agenda package, so.

[4:46:18] Trustee Patrick: Yeah.

[4:46:18] Trustee Patrick: I think maybe not.

[4:46:20] Trustee Patrick: It's approve the audited statements.

[4:46:23] Voice 3: I think it would be a good move for transparency

[4:46:26] Voice 3: if the audited statements were not in a consent agenda okay

[4:46:31] Voice 14: let's make it so okay

[4:46:33] Voice 3: thank you

[4:46:34] Voice 14: laurie i saw your hand kind of sneaking up there a couple times you're obviously content with that

[4:46:39] Voice 15: okay i

[4:46:40] Voice 15: think that's right yeah

[4:46:42] Trustee Luckham: so then that's how that will be and i know laurie has written

[4:46:45] Trustee Luckham: that down anything else with respect to the agenda give you a moment to reflect all right

[4:46:57] Voice 14: so then i'm going to just say that that's forwarded to council as

[4:47:00] Trustee Luckham: amended okay

[4:47:05] Voice 14: uh

[4:47:06] Trustee Luckham: wow

[4:47:07] Trustee Luckham: well well done this brings us to executive committee projects and that brings us all the

[4:47:14] Trustee Luckham: way through to 8.2.1.1 and certainly we've had some conversation there already uh ceo

[4:47:20] Trustee Luckham: hotzenfeller i want to thank you for taking on this extra work um uh to to help council

[4:47:27] Trustee Luckham: council in an informed decision making which is kind of what I was thinking and that perhaps

[4:47:33] Trustee Luckham: you'd like to speak to it further but obviously we've asked you to present that on day one

[4:47:38] Trustee Luckham: following your CAO's report in the strategic plan update.

[4:47:42] Voice 12: Okay well thank you Mr. Chair yeah you

[4:47:45] Voice 12: this is indeed very high level type report which tries to summarize you know options for

[4:47:52] Voice 12: for implementation of the governance report.

[4:47:54] Voice 12: I thank you for the opportunity to provide this.

[4:47:57] Voice 12: It also gave me, and staff really haven't had a chance

[4:48:01] Voice 12: to weigh in on any of these elements yet,

[4:48:03] Voice 12: so this is that first opportunity.

[4:48:06] Voice 12: Accordingly, I've put a few thoughts that aren't just mine,

[4:48:09] Voice 12: but have been shared with some of the senior staff.

[4:48:12] Voice 12: I'll bring you to a couple points

[4:48:14] Voice 12: that are just for Trust Council's consideration,

[4:48:16] Voice 12: and they may or may not wish to action them.

[4:48:19] Voice 12: um you know the first page is is basically a summary but i think a key point is five is that

[4:48:26] Voice 12: um item five is the trust council itself hasn't really debated or discussed the um the review

[4:48:31] Voice 12: or any of those elements so that whether it's through the governance committee or or something

[4:48:36] Voice 12: else that um that certainly should occur and that uh um there is a need for um further analysis and

[4:48:47] Voice 12: work around costs i don't i think cost neutrality is is not um cannot be assumed by these various

[4:48:56] Voice 12: pieces so if i go through this i see um various costs if you extrapolate eight more committees

[4:49:03] Voice 12: at the islands trust um there are going to be some downstream effects with that so

[4:49:07] Voice 12: that point is made and then um uh into analysis and consideration i expand a little bit some

[4:49:16] Voice 12: thinking, which hopefully is of value. You can see that the governance committee itself is a good

[4:49:25] Voice 12: idea. But item 14 is that notwithstanding the actual report, Trust Council hasn't or could

[4:49:33] Voice 12: take the opportunity to talk about governance principles themselves and what they believe in

[4:49:40] Voice 12: and what are some of the potential trade-offs associated with developing governance principles

[4:49:45] Voice 12: that they particularly want to adhere to.

[4:49:47] Voice 12: That hasn't been a fundamental conversation yet

[4:49:50] Voice 12: at Trust Council, and it may not want to be,

[4:49:52] Voice 12: but most organizations would want to have that

[4:49:54] Voice 12: and then measure their activities

[4:49:57] Voice 12: against those governance principles.

[4:50:00] Voice 12: Interestingly, we do have some governance principles

[4:50:02] Voice 12: that haven't been, I think, mentioned

[4:50:05] Voice 12: at the Islands Trust yet, but it's policy 2.1.3.

[4:50:10] Voice 12: And then a more robust version is,

[4:50:14] Voice 12: i just throw a reference in here the other point is uh that um we do have the recommendations from

[4:50:21] Voice 12: the from the um review but there are a number of potential other topics that the governance

[4:50:27] Voice 12: committee could undertake um you know would seem like a natural home and i've listed a number of

[4:50:34] Voice 12: these um some are all or some of which would be contemplated so i wouldn't think that the

[4:50:40] Voice 12: governance committee sold terms of reference would just say implement those um the elements

[4:50:47] Voice 12: out of the uh the governance report but they could do those plus any other things that they see

[4:50:52] Voice 12: are of value in terms of the terms of reference there wasn't a recommend to pass it

[4:51:00] Voice 12: as is for a couple of reasons there and then simply the conclusion is the process of

[4:51:07] Voice 12: implementation which seems quite similar to um what was presented by the trustees um as well

[4:51:13] Voice 12: for the most part so um this was for your benefit but i'm hearing that you want to you think there's

[4:51:19] Voice 12: some value in providing it to trust council so um if that's the case we changed the to to trust

[4:51:25] Voice 12: council and the from from executive committee and it would essentially be you um providing and

[4:51:31] Voice 12: because we didn't know we would be getting an rfd when you first asked for this this was an

[4:51:35] Voice 12: an opportunity to get the conversation going with trust council exactly

[4:51:41] Trustee Luckham: thank you so very useful

[4:51:45] Trustee Luckham: work and especially in framing in those other potential activities that such a committee would

[4:51:51] Trustee Luckham: undertake in the long term great

[4:51:56] Voice 12: is there are there any recommended changes or additions to

[4:51:59] Voice 12: the report or do you think it's sufficient well

[4:52:04] Trustee Luckham: i think you're going to change it as you've spoken

[4:52:06] Trustee Luckham: And so I'll just say that we would forward it to council as amended.

[4:52:10] Trustee Luckham: And is there anything else specific?

[4:52:13] Trustee Luckham: I'm not seeing anything.

[4:52:15] Trustee Luckham: Oh, Laura Packford.

[4:52:16] Trustee Patrick: Well, I think it would come out of, there's a growth element here of what does this committee do?

[4:52:24] Trustee Patrick: And I know when, you know, if you look at Nanaimo, the city of Nanaimo, because that's the one example I've looked at many times here.

[4:52:33] Trustee Patrick: It's governance and priorities.

[4:52:35] Trustee Patrick: So it sort of fits into the strategic plan concept as well.

[4:52:41] Trustee Patrick: But I think that's a growth issue as we continue to grow what the strategic plan is.

[4:52:46] Trustee Patrick: But I think that's sort of this. This is about a new committee that's going to grow into a, you know,

[4:52:52] Voice 4: role.

[4:52:56] Voice 12: Yeah, certainly if it's an ongoing standing committee, it needs to have the breadth of that function available to it.

[4:53:04] Trustee Luckham: Yeah. So my only other thought here then, Dan, did you have something?

[4:53:08] Trustee Luckham: it

[4:53:08] Voice 15: only that what i said a little earlier is it being useful if it's not if you don't feel it's

[4:53:13] Voice 15: emphasized in there that that a select committee has the advantages of not having to amend the

[4:53:19] Voice 15: policy yeah that would be the one thing i might other than that i think it's a useful and good

[4:53:28] Voice 15: analysis of where we're at in this whole process and thank you

[4:53:31] Trustee Luckham: so are you asking that the ceo's

[4:53:34] Trustee Luckham: report embrace that a little better differently

[4:53:38] Voice 15: i'm suggesting he may want to consider i would

[4:53:41] Voice 15: like to see it emphasized yes okay

[4:53:44] Trustee Luckham: will you take that into consideration ceo

[4:53:47] Voice 12: sure uh figure out how

[4:53:50] Voice 12: to do that yeah okay okay so

[4:53:54] Trustee Luckham: my only last thought here is is that um you're changing the to and from

[4:54:00] Trustee Luckham: and so to council, I wonder whether or not you want to share that load with the executive

[4:54:08] Trustee Luckham: committee so that the from is from the CEO and executive committee, because you created this

[4:54:14] Trustee Luckham: report for us and we've asked you now to send it to council. And just conscious of some criticism

[4:54:22] Trustee Luckham: about how things get done, I'm stressed that I'm prepared to share that responsibility for

[4:54:28] Trustee Luckham: are advancing this to council if that you thought would be helpful yeah

[4:54:34] Voice 12: so that is what you're

[4:54:35] Voice 12: you're telling me you're you want this advanced to council yeah yeah

[4:54:40] Voice 3: i move that executive committee

[4:54:43] Voice 3: um uh advance item 8.2.1.1 to trust council agenda as

[4:54:55] Voice 14: amended as amended

[4:54:56] Voice 3: Thank you.

[4:54:58] Voice 14: Okay. Moved. Do

[4:55:00] Voice 14: I have a seconder? Ben Rogers seconded.

[4:55:03] Trustee Luckham: Any discussion?

[4:55:05] Voice 14: All those in favor? Thank you. Thank you. Thank you, Ellen.

[4:55:12] Trustee Luckham: All right. So I'm going to move on to the next page, which takes us to 9.2.1, LTC chairs report no local advocacy. Anything you need to report out?

[4:55:26] Trustee Luckham: uh just thought

[4:55:30] Trustee Patrick: uh of interest uh here on salt spring i think you know the wildfire resiliency

[4:55:34] Trustee Patrick: work that the ltc is doing but it's also around um a significant grant work that they're doing

[4:55:40] Trustee Patrick: in the mount maxwell watershed uh that through um salt spring solutions and others are partnering

[4:55:47] Trustee Patrick: in the fire department and they gave a report out of some of their initial findings from being on

[4:55:53] Trustee Patrick: on the ground in this watershed and what they're learning

[4:55:56] Trustee Patrick: and the impact of the roadways in the watershed

[4:56:01] Trustee Patrick: and the runoff and especially with the high atmospheric

[4:56:06] Trustee Patrick: events that we've been having is causing a great concern

[4:56:12] Trustee Patrick: to the quality of the water in the system.

[4:56:16] Trustee Patrick: So it was just a preliminary results

[4:56:19] Trustee Patrick: are gonna be getting more and more.

[4:56:20] Trustee Patrick: It's gonna be coming out as the study continues,

[4:56:22] Trustee Patrick: but it's just a thought I'd share that.

[4:56:28] Voice 14: Okay, anything else, Dan Rogers?

[4:56:31] Voice 15: I'll just report that on Main Island,

[4:56:36] Voice 15: the efforts to curb the impacts of the farrow deer continues

[4:56:45] Voice 15: and they have reconstituted a committee to work on that

[4:56:51] Voice 15: with some new help and have recruited

[4:56:55] Voice 15: recruited a number of political people to help.

[4:56:59] Voice 15: I just finished signing off on a letter

[4:57:01] Voice 15: that we wrote to the Conservancy,

[4:57:04] Voice 15: asking them to work with,

[4:57:07] Voice 15: and I know they are working with them,

[4:57:09] Voice 15: but to perhaps look at ways

[4:57:11] Voice 15: that they could find some funding to put up a management,

[4:57:14] Voice 15: to create a management plan for the issue there.

[4:57:17] Voice 15: So anyway, that work is ongoing and has been reinvigorated

[4:57:21] Voice 15: because the population is now expanding quite rapidly again.

[4:57:28] Voice 15: So, and I know, thank you, I see manager Emmings is here

[4:57:33] Voice 15: and I thank you for your work with them

[4:57:35] Voice 15: working on that issue.

[4:57:36] Voice 15: And I know that you have considerations

[4:57:40] Voice 15: about that as well in other places.

[4:57:42] Voice 15: So that's the only one that I wanted

[4:57:44] Voice 15: to bring to your attention.

[4:57:44] Voice 15: Thank you.

[4:57:49] Voice 14: Okay, Trustee Faust.

[4:57:52] Voice 3: Thank you.

[4:57:52] Voice 3: just a couple of things briefly we've mentioned the um new brighton dock already for uh gambier

[4:57:59] Voice 3: i uh bowen island municipality has proclaimed the year of the salish sea

[4:58:06] Voice 3: following the footsteps of islands trust and uh so we're going to do some uh we've got a bunch

[4:58:12] Voice 3: of events i believe uh planned anyway our staff does of course and uh so that'll be rolled into

[4:58:19] Voice 3: to that and i wanted to mention on bowen as well the uh june 13th so coming up on monday

[4:58:26] Voice 3: the province is coming to council as a um guest or delegation or something to talk about the

[4:58:34] Voice 3: trails on mount gardner and the uh public engagement that they're doing around that

[4:58:41] Voice 3: and uh i haven't looked at the agenda yet whether there's decisions for council or not but that

[4:58:47] Voice 3: That issue is heating up on Bowen, and so we will see where it gets to

[4:58:53] Voice 3: and whether – so I'll bring more news next time about how the Islands Trust

[4:58:58] Voice 3: might be involved or not.

[4:59:02] Voice 3: And I believe that's it.

[4:59:06] Voice 3: Thank you.

[4:59:09] Voice 14: Okay.

[4:59:11] Voice 14: Nothing else.

[4:59:12] Voice 14: I'm

[4:59:12] Trustee Luckham: seeing your hand is still up, Svelin.

[4:59:14] Trustee Luckham: Ellen. Just note, Dan, that this has been a bonus spring year. There are lots of wildflowers,

[4:59:23] Trustee Luckham: lots of grasses, and I can guarantee there'll be lots more baby deers.

[4:59:29] Trustee Luckham: Anyway, and

[4:59:31] Trustee Luckham: that said, Claire did mention to me yesterday that there's a letter on route

[4:59:36] Trustee Luckham: to support the request.

[4:59:38] Voice 15: Yeah, we've got the letter from you and to the province,

[4:59:41] Voice 15: But now we've written to the Conservancy.

[4:59:43] Voice 15: And by the way, just sort of apropos of nothing this topic, but just recognize today's World Oceans Day.

[4:59:50] Voice 15: And so thank you for that.

[4:59:54] Voice 15: I wish we were all out celebrating good things we could do on the ocean and celebrating that rather than being this.

[5:00:00] Voice 15: meeting and let's get there sooner rather than later.

[5:00:02] Trustee Luckham: Absolutely. So let's

[5:00:03] Voice 15: get through the rest

[5:00:04] Trustee Luckham: of the agenda. So we're going to move directly into correspondence here. And quite honestly,

[5:00:09] Trustee Luckham: I've, it's quite a bit, 13 items today. I've lost track of which ones were already addressed to all

[5:00:17] Trustee Luckham: trustees and which ones. I've done that for you, sir. Pardon me?

[5:00:21] Voice 15: I've done that for you. I've gone

[5:00:24] Voice 15: through and seen which ones were addressed to trust counsel and which ones were not.

[5:00:28] Voice 15: So

[5:00:29] Trustee Luckham: I'm so pleased then. So then what I'm going to suggest is that those that we need to take some action on, if you could raise those, and the rest we would receive for information. So Dan Rogers, over to you.

[5:00:41] Trustee Luckham: Sir,

[5:00:42] Voice 15: the ones that I do not mention have already been sent to all trustees, but

[5:00:48] Voice 15: these five, I think, should be sent to Trust Council, and that's 10.5, 10.6, 10.8, 10.9, and 10.13.

[5:01:01] Voice 15: All the rest on their face have gone to all trustees already.

[5:01:07] Voice 15: rate.

[5:01:08] Trustee Luckham: Okay. So that's good then. So maybe I'll just, I don't want to miss the opportunity if

[5:01:15] Trustee Luckham: there's any remarks on any of these pieces, but what I'll suggest then is that 10.5, 10.6, 10.8,

[5:01:25] Trustee Luckham: 10.9, 10.13 get forwarded to council as presented. So that's by general consent. And then what I'd

[5:01:33] Trustee Luckham: like to do then, and Sue Ellen, you had your hand up. Are there other ones here, including those

[5:01:38] Trustee Luckham: ones we've just sent to council that uh the vice sheriffs would like to make remarks about

[5:01:43] Trustee Luckham: and

[5:01:43] Voice 15: one one one other one and i'll defer to vice chair fast i i do want to note that the one uh

[5:01:49] Voice 15: 10.4 from a mr mr johnson is directed to you sir so i would take your lead on how you wish to

[5:01:57] Voice 15: proceed with those with that one

[5:01:59] Trustee Luckham: yeah i was looking at that one okay so trustee fast back to

[5:02:03] Trustee Luckham: you and then a director freighter has a remark here i

[5:02:08] Voice 3: was just going to suggest that the one

[5:02:11] Voice 3: about the uh shipping of water onto gabriola island had some new information in it that's

[5:02:19] Voice 3: from alex uh double name and i'm sorry i don't have the printed copy of the full agenda in front

[5:02:29] Voice 3: I was wondering if we might want to forward that to Trust Programs Committee or to Islands 2050, because it seemed to be some information that she'd got through a Freedom of Information request that might be new to the process regarding the amount of water from that one company.

[5:02:49] Voice 3: And so I was going to move that piece of correspondence, whichever one that is.

[5:02:58] Trustee Luckham: Before you jump on that, there is, and I'm going to ask Laurie to help me here.

[5:03:07] Trustee Luckham: There's another piece of email that came in a couple of days ago, and I thought it had got, I had forwarded it to you the other night, and then it might have ended up on the agenda here, but I'm not sure if it is.

[5:03:20] Trustee Luckham: Is it the item at 10.13 or no, it's the one at 10.12 provides contrary information or opinion

[5:03:29] Trustee Luckham: on the first one. And so, you know, obviously there's a debate potential there rather than

[5:03:36] Trustee Luckham: necessarily accepting item 10.1 as factual verbatim. Lori, is that, am I correct in that?

[5:03:45] Trustee Luckham: Yes, Chair, you're correct.

[5:03:47] Trustee Luckham: Okay. So 10.12 is a response from a citizen that has a contrary point of view to Mr. Hudson. So now I'll turn back to you, Trustee Faustus. I just wanted you to be aware of that.

[5:03:59] Voice 3: Yes, I had seen that, and I'm aware that we get lots of correspondence where that can conflict in terms of information and points of view and all kinds of things, but the freedom of information data that they were presenting.

[5:04:19] Voice 3: Anyway, I just thought it was worth referring to the Trust Programs Committee or to Islands 2050.

[5:04:31] Voice 3: Like any other piece of correspondence, I didn't want to presume that they were giving incorrect information about a freedom of information request that they had made.

[5:04:44] Voice 14: Yeah.

[5:04:45] Voice 3: Why wouldn't we forward it?

[5:04:46] Voice 14: no absolutely we should forward it to somebody yeah but then obviously

[5:04:54] Trustee Luckham: the other response should

[5:04:55] Trustee Luckham: be forwarded simultaneously sure

[5:04:58] Voice 3: both of them and if we

[5:04:59] Voice 3: could uh perhaps forward them to the

[5:05:01] Voice 3: regional planning committee the reason reason i'm suggesting that is because uh it's a new kind of

[5:05:08] Voice 3: information i haven't seen maybe i'm wrong but uh i haven't seen that kind of data on amounts

[5:05:15] Voice 3: millions of liters of water being trucked to an island.

[5:05:20] Voice 3: And if that gives, if that's a new aspect of information,

[5:05:25] Voice 3: then we should send it to regional planning committee.

[5:05:27] Voice 3: If it's not, then islands 2050.

[5:05:30] Voice 14: So if you have to make a motion,

[5:05:33] Voice 14: but I would suggest

[5:05:35] Trustee Luckham: including 10.1 and 10.1 too.

[5:05:39] Voice 3: I missed the first number, 10.1.

[5:05:44] Voice 3: Okay, it is 10.1, good.

[5:05:45] Voice 3: i thought so so um i would like to move that items the correspondence items 10.1 and 10.1

[5:05:51] Voice 3: to be forwarded to the regional planning uh committee for consideration in the trust

[5:05:58] Voice 3: policy statement update

[5:06:00] Voice 15: with respect it's 10.7 is the letter you're referring to thank you

[5:06:08] Voice 15: 10.7 and 10.12 thank

[5:06:11] Voice 3: you that's what i uh mean 1.7 10.12

[5:06:15] Voice 14: okay thank you so thank you

[5:06:17] Trustee Luckham: moved um

[5:06:20] Trustee Luckham: dr frader i'm not sure if you want to speak to this issue or something else

[5:06:25] Voice 8: um i wish to speak to 10.6 please okay

[5:06:28] Trustee Luckham: so then let's get this motion going so it's moved

[5:06:31] Trustee Luckham: Seconded? Do I have a seconder? Anybody? Oh, sure. Yeah, thank you, Dan. Any further discussion?

[5:06:40] Trustee Luckham: All those in favor? I carry. Thank you for raising that. Okay, so back to the original question,

[5:06:50] Trustee Luckham: although I'm going to go to Director Frater. You wanted to speak to 10.6, which we forwarded to

[5:06:55] Trustee Luckham: Council.

[5:06:57] Voice 8: So yeah, so just wanted to bring to your attention, the writer did not make it clear that

[5:07:01] Voice 8: that this, they were looking for a decision today

[5:07:03] Voice 8: of the executive committee.

[5:07:04] Voice 8: By the time council meets, it will be too late to sign on.

[5:07:07] Voice 8: And I believe your freshwater,

[5:07:10] Voice 8: senior freshwater specialist is here

[5:07:11] Voice 8: if you would like him to speak to the request

[5:07:14] Voice 8: as I think that he has been liaising

[5:07:16] Voice 8: with the writer of the correspondence

[5:07:18] Voice 8: to facilitate trust councils or Islands Trust signing on

[5:07:21] Voice 8: if it wishes via the executive committee.

[5:07:24] Trustee Luckham: I see, okay.

[5:07:25] Trustee Luckham: So executive committee,

[5:07:28] Trustee Luckham: What is your interest here

[5:07:30] Trustee Luckham: about fulfilling the request of the correspondent?

[5:07:38] Voice 15: Do

[5:07:38] Voice 14: you want to

[5:07:39] Voice 15: hear from him?

[5:07:39] Voice 15: I'm always happy, sorry, excuse me.

[5:07:41] Voice 15: Sorry, Mr. Chair, if I may.

[5:07:42] Voice 14: You want to

[5:07:43] Voice 14: hear from William Shilpa?

[5:07:44] Voice 14: Well,

[5:07:45] Voice 15: I'm always happy to, but I want to be clear.

[5:07:47] Voice 15: This is not about whether this is a valid request or not.

[5:07:50] Voice 15: I want it that this is about whether the executive committee

[5:07:53] Voice 15: should be endorsing something

[5:07:56] Voice 15: something as opposed to trust council endorsing it.

[5:07:59] Voice 15: So that's what

[5:08:00] Voice 15: I would be interested in learning about.

[5:08:02] Voice 15: Thanks.

[5:08:04] Trustee Luckham: Director Frater, do we have any past,

[5:08:07] Trustee Luckham: how do we phrase that decisions of council

[5:08:10] Trustee Luckham: that would support this body endorsing

[5:08:13] Trustee Luckham: this particular resolution?

[5:08:15] Voice 8: I will go back and have a quick look,

[5:08:17] Voice 8: but I understand the executive committee

[5:08:19] Voice 8: has already written on in support

[5:08:21] Voice 8: of the Watershed Security Fund.

[5:08:23] Voice 8: So you

[5:08:23] Voice 8: are already on record as supporting this concept.

[5:08:26] Trustee Luckham: Okay.

[5:08:30] Trustee Luckham: So, while Director Freyder is looking

[5:08:32] Voice 14: up at that, do you want to hear from William Shulbaugh?

[5:08:38] Oh,

[5:08:38] Voice 11: is that a question, or are you seeing me?

[5:08:41] Trustee Luckham: It's mostly a question to Executive Committee in order to determine whether or not we need

[5:08:47] Trustee Luckham: to.

[5:08:47] Trustee Luckham: Otherwise, we can come back to this item if you would prefer.

[5:08:50] Trustee Luckham: I'm not seeing people jumping up and down.

[5:08:52] Trustee Luckham: So I'll come back to it, or what do you indicate?

[5:08:56] Trustee Luckham: I

[5:08:56] Trustee Patrick: was going to say, I'm happy to hear from him.

[5:08:58] Trustee Luckham: okay well i'm sure

[5:08:59] Voice 14: let's go okay

[5:09:03] Voice 11: thank you so much uh chair um if uh just a quick a quick comment on

[5:09:09] Voice 11: the bc watershed security coalition uh we have some um partners that have signed on to it uh

[5:09:16] Voice 11: like the couch and watershed board um and then other larger organizations like the okanagan

[5:09:23] Voice 11: Okanagan Basin Water Board, and there's also some practitioners on there like groundwater

[5:09:30] Voice 11: well drillers, the Cumberland Community Forest Society. So it's a coalition of

[5:09:39] Voice 11: organizations that are members, and then also the steering committee is the Watersheds BC,

[5:09:47] Voice 11: BC, the BC Freshwater Legacy Initiative, BC Wildlife Federation.

[5:09:54] Voice 11: So they're organizations that we have worked with in the past, and indeed Watersheds BC

[5:10:01] Voice 11: was our funder for the Freshwater Sustainability Strategy.

[5:10:05] Voice 11: So their letter is in the spirit of the work that we're already undertaking.

[5:10:12] Voice 11: And also Director Frater asked if there are other local governments that have signed on

[5:10:18] Voice 11: and there were a few, not like an over-numbering

[5:10:24] Voice 11: local government, so we would be one of the few

[5:10:28] Voice 11: local governments that would have signed on to this.

[5:10:31] Voice 14: Thank you, William.

[5:10:33] Voice 14: Director Federer, any other remarks?

[5:10:38] Voice 8: So sorry, here in the chat.

[5:10:41] Voice 8: Nothing except to say you did write in February,

[5:10:43] Voice 8: you asked staff to draft a letter on this topic

[5:10:46] Voice 8: and the chair did send a letter in March,

[5:10:48] Voice 8: authorized by executive committee.

[5:10:51] Trustee Luckham: So are you saying we've already done this

[5:10:52] Trustee Luckham: or this we still need to do this in addition if we you

[5:10:56] Voice 8: have written to the province to express

[5:10:58] Voice 8: your interest in supporting this concept signing on to this additional advocacy letter along with

[5:11:03] Voice 8: additional agencies would be a supplementary advocacy activity okay

[5:11:08] Voice 14: and vice chairs what's

[5:11:09] Voice 14: your desire here and

[5:11:11] Voice 15: that must have been in response to a motion at trust council it doesn't

[5:11:18] Voice 8: appear so no i've just searched the council minutes on the word watershed and have not seen

[5:11:21] Voice 8: it so the correspondence likely came in directly i will it would take a little bit of sleuthing to

[5:11:27] Voice 8: work

[5:11:28] Voice 15: out yeah no i just

[5:11:30] Voice 15: i just found the out of the letter i was reading it and i just

[5:11:34] Voice 15: and it does say on behalf of islands trust council um and then i just wondered so

[5:11:44] Voice 14: desire on 10.6 today laura patrick well

[5:11:50] Trustee Patrick: none of this water work is going to happen unless

[5:11:53] Trustee Patrick: the province put some money in the kitty so um that's really what this is about is the

[5:11:59] Trustee Patrick: you know the province has not funded sufficiently the work um you know that we need to do so

[5:12:09] Trustee Patrick: how we support this i think it's important with the investment that we've made to date so let's

[5:12:16] Voice 14: get a motion um

[5:12:19] Trustee Patrick: now we have we we we can just as the executive committee just sign sign on is that

[5:12:26] Trustee Patrick: that are in on behalf of trust council or that's not correct what's the way to say this well in

[5:12:34] Voice 8: in the it's a bit fuzzy um in the past yes executive committee has undertaken some advocacy

[5:12:38] Voice 8: that's not explicitly directed by trust council if it's in keeping with the strategic direction

[5:12:43] Voice 8: of the organization of course that's at your discretion um but if you wish to support this

[5:12:48] Voice 8: it would be a motion to sign on to the you know the bc watershed security coalition joint letter

[5:12:55] Voice 8: or something like that um but yes this might be a matter to sort out at some point to what extent

[5:13:01] Voice 8: you want to do advocacy that's not explicitly called for um this would be an example of where

[5:13:05] Voice 8: the deadline is today to sign on uh

[5:13:11] Voice 11: well the deadline has been extent we asked for any extension

[5:13:14] Voice 11: for today it was the deadline was several weeks okay

[5:13:21] Voice 3: i'll make a motion oh

[5:13:26] Voice 15: yeah i was gonna go

[5:13:27] Voice 15: ahead so i was going to do it but oh sure go ahead well i move that uh executive committee sign in uh

[5:13:34] Voice 15: sign on to the the request of the freshwater bc watershed security coalition uh in furtherance

[5:13:46] Voice 15: of its advocacy letter of march uh 14 so that we can tie it back to something we've actually

[5:13:54] Voice 15: already done so right march 18th actually second

[5:14:01] Voice 14: moved

[5:14:02] Trustee Luckham: and seconded thank you very much

[5:14:05] Trustee Luckham: first pairs any discussion all those in favor so that carries so obviously that will need to be

[5:14:12] Trustee Luckham: expedited to reach the deadline the

[5:14:15] Voice 15: form is fairly straight it's fairly simple you just go into the

[5:14:19] Voice 15: form and execute it

[5:14:21] Voice 4: yeah director

[5:14:23] Voice 11: frader and i can look into that i i i honestly think that their

[5:14:28] Voice 11: request of 75 million dollars annually is not enough but um it's a good start

[5:14:33] Voice 4: thank you william

[5:14:38] Voice 4: okay

[5:14:38] Voice 4: can't hear you sir

[5:14:45] Trustee Luckham: so thank you that addresses that one um and now are there any others that need to be addressed

[5:14:51] Trustee Luckham: other than 10.4. Otherwise, I'll speak to that in a moment here. Any others? Otherwise, we'll receive

[5:14:59] Trustee Luckham: all the remainder, which would be 10.1, 10.2, 10.3, 10.10, 10.11. We'll receive those for

[5:15:07] Trustee Luckham: information. And regarding 10.4, I think that's Johnson. Regarding, I said, water issues emailed

[5:15:15] Trustee Luckham: dated May the 30th. Certainly, I can respond to the writer on that, Dan. Probably what I would do

[5:15:21] Trustee Luckham: was just speak with you with respect to the work that's happening on gabriola because i think

[5:15:25] Trustee Luckham: that's what's directed to and uh craft a response accordingly is that satisfactory to ac

[5:15:33] Trustee Luckham: then yeah okay thank you

[5:15:37] Trustee Luckham: so um that concludes correspondence and then the next item is 11.1

[5:15:46] Trustee Luckham: the review amendment of our current work program and i believe that's up to date

[5:15:50] Trustee Luckham: CEO Hudson Pillar so we just received that for information yeah

[5:15:55] Voice 12: yes thank

[5:15:57] Trustee Luckham: you very much sir

[5:15:57] Trustee Luckham: our next meeting then is June the 21st it'll be a solstice um at 10 a.m to the council and I look

[5:16:06] Trustee Luckham: forward to seeing you all there um so the next remaining item on our agenda is a closed meeting

[5:16:12] Trustee Luckham: and uh so um I'll thank those that have been participating or listening in our meeting today

[5:16:19] Trustee Luckham: and uh looking forward to council coming up in the next two weeks and um we will be going in

[5:16:25] Trustee Luckham: an in-camera session now and we will be rising reporting on that in-camera session um at our

[5:16:31] Trustee Luckham: next um executive committee meeting so i'll get a motion from the floor uh to go in camera

[5:16:38] Trustee Luckham: and um we won't be we'll only be returning and briefly enough to adjourn the meeting so trustee

[5:16:46] Trustee Luckham: fast i

[5:16:47] Voice 3: move that the meeting be closed to the public section subject to sections 91 b and k

[5:16:53] Voice 3: of the community charter in order to consider matters of personal information about identifiable

[5:16:58] Voice 3: individuals who are being considered for a municipal award and negotiations and related

[5:17:04] Voice 3: discussions respecting the proposed provision of a municipal service that are in their preliminary

[5:17:09] Voice 3: stages and that in the view of council could reasonably be expected to harm the interests

[5:17:13] Voice 3: of the municipality if they were held in public and that staff attend the meeting so moved and

[5:17:21] Trustee Luckham: seconded by trustee rogers all those in favor so that carries and we will now shut down this

[5:17:29] Trustee Luckham: meeting and come back into the election and then um does anybody want to take a break while we get

[5:17:40] Trustee Luckham: that together or we'll just hang out here until we make it not seeing any takers on that

[5:17:47] Voice 6: Oh, I do.

[5:17:52] Trustee Luckham: Okay.

[5:17:52] Voice 15: Well, you're the only one that really matters, Laurie.

[5:17:55] Voice 15: Let's take five.

[5:17:56] Trustee Luckham: Okay, let's take five minutes, and then we'll return to it.

[5:18:02] Voice 4: Thank you, Laurie.