Islands Trust Council regular meeting, June 21, 2022

[0:00:00] Voice 21: recording live stream starting very

[0:00:03] Voice 25: good okay

[0:00:08] Trustee Luckham: welcome everybody to the um honest trust uh

[0:00:12] Trustee Luckham: council uh quarterly meeting uh for june um i want to thank everybody for joining us today

[0:00:19] Trustee Luckham: um want to make a couple of uh acknowledgements here first off that i'm my name is peter lockham

[0:00:26] Trustee Luckham: i'm chair of violence trust council and um i'm uh honored today to be here in lagunquin

[0:00:32] Trustee Luckham: speaking territory. I, of course, am elected on Thetis Island, which is Blacks and

[0:00:38] Trustee Luckham: Penelakut territory. And of course, all of us are coming together here, together for Trust Council

[0:00:45] Trustee Luckham: in Coast Salish territory. I want to recognize that today is National Aboriginal or Indigenous

[0:00:55] Trustee Luckham: Indigenous Day, Indigenous Peoples Day, and this is a terrific recognition across the nation for all of the First Nations people of the country, and it's important for us to recognize the rich culture and history that we have in Canada.

[0:01:17] Trustee Luckham: Up on your screen is a new visual element, they call it, about the history of the First Nations in our country, representing all First Nations people, the Inuit, the Métis, and the earth and the sun and fire of the summer solstice, which is also today.

[0:01:40] Trustee Luckham: So very significant coming together of times of the year and people and acknowledgement.

[0:01:48] Trustee Luckham: Um, so I'm just going to, uh, quickly go around the room. Um, I'm going to ask you just to wave.

[0:01:58] Trustee Luckham: I'm going to go by my list here. That's on the, uh, on the participant screen, just recognize each

[0:02:05] Trustee Luckham: of you and welcome you for joining us. And then I'll recognize our staff that are in the room as

[0:02:09] Trustee Luckham: well so uh trustee allen hornby island good

[0:02:14] Trustee Allen: day everyone trustee

[0:02:16] Voice 25: critchley denman island

[0:02:22] Trustee Luckham: trustee god's uh main island

[0:02:25] Voice 21: trustee

[0:02:28] Trustee Luckham: fenton rathedus island trustee johnston

[0:02:37] Trustee Luckham: um let's get the island trustee kale and counselor bowen island good afternoon

[0:02:46] Voice 5: Good afternoon.

[0:02:48] Trustee Luckham: Trustee Longerice,

[0:02:50] Trustee Luckham: Gabriella Island.

[0:02:52] Voice 24: Good afternoon,

[0:02:53] Voice 24: from the Sonoma territory.

[0:02:55] Trustee Luckham: Trustee Maude,

[0:02:57] Trustee Luckham: Main Island.

[0:03:00] Trustee Luckham: Trustee Middleton,

[0:03:02] Trustee Luckham: Saturna Island.

[0:03:03] Trustee Middleton: Afternoon.

[0:03:05] Trustee Luckham: Trustee Patrick,

[0:03:06] Trustee Luckham: Salisbury Island.

[0:03:10] Trustee Luckham: Trustee Peterson,

[0:03:11] Trustee Luckham: Liskieti Island.

[0:03:14] Trustee Luckham: Trustee Rockefeller,

[0:03:16] Trustee Luckham: Galliano Island.

[0:03:20] Trustee Luckham: Trustee Rogers,

[0:03:22] Trustee Luckham: Keats,

[0:03:23] Trustee Luckham: Gambier Islands.

[0:03:24] Trustee Luckham: Islands, Trustee Scott Gabriella Island, Trustee Stanford Gambier-Keats Island, Trustee Wolverton

[0:03:35] Trustee Luckham: Galliano Island, Trustee

[0:03:37] Voice 22: Brent Saturna Island, and I'm

[0:03:47] Trustee Luckham: not sure if I picked up Trustee Dodds

[0:03:51] Trustee Luckham: on the first go around on main island and also trustee fast on on bowen island as my list keeps

[0:03:59] Trustee Luckham: jumping around as new people log in um so apologies if i have missed anybody and uh regrets i'm sure

[0:04:11] Trustee Luckham: are uh conveyed by those not in attendance and hopefully they'll join us shortly hello grant

[0:04:16] Trustee Fast: Grant Scott?

[0:04:18] Trustee Scott: Hello.

[0:04:19] Trustee Scott: Don't worry, my feelings are not hurt.

[0:04:24] Trustee Luckham: Well, Grant, I'm glad your feelings aren't hurt.

[0:04:27] Trustee Luckham: Mine aren't either.

[0:04:29] Trustee Luckham: You weren't on the list originally, and you are now.

[0:04:32] Trustee Luckham: So that's fantastic.

[0:04:33] Trustee Luckham: I'm glad to see everybody here.

[0:04:35] Trustee Luckham: I'm just gonna go around the room here

[0:04:37] Trustee Luckham: with the people that are in the room.

[0:04:39] Trustee Luckham: We've got the CEO, Russ Hotzenpiller.

[0:04:41] Trustee Luckham: Thank you, Russ, for being here.

[0:04:44] Trustee Luckham: And Director of Trust Area Services, Claire Freider.

[0:04:46] Trustee Luckham: Thank you for being here.

[0:04:48] Trustee Luckham: uh director uh and a manager of legislative services and acting director of land use

[0:04:55] Trustee Luckham: planning uh david mauler always wearing many hats thank you and i'd like to introduce probably to

[0:05:01] Trustee Luckham: council wanda boden who is uh filling the uh the the very big role of administrative services for

[0:05:09] Trustee Luckham: the islands trust and thank you for taking on the role of acting director in um in julia mobs

[0:05:14] Trustee Luckham: Absolutely, thank you.

[0:05:16] Trustee Luckham: And of course, Laurie Foster,

[0:05:18] Trustee Luckham: our champion of minutes and communications,

[0:05:21] Trustee Luckham: ably supported by other staff.

[0:05:25] Trustee Luckham: A couple of other folks I just noticed coming on the screen,

[0:05:29] Trustee Luckham: Trustee McConkie, thank you for joining us on tender.

[0:05:32] Trustee Luckham: Hope you're well.

[0:05:34] Trustee Luckham: And I think at that point,

[0:05:36] Trustee Luckham: I'm going to continue on with our agenda.

[0:05:40] Trustee Luckham: So I have an agenda before us

[0:05:42] Trustee Luckham: um and um we tried to capture everything we possibly could there was of course a late item

[0:05:48] Trustee Luckham: that you will be well aware of we have a delegation uh coming from the port of metro vancouver with

[0:05:54] Trustee Luckham: the regards to their um efficiencies um project and um otherwise uh it is as it is so i'll just

[0:06:03] Trustee Luckham: ask uh for uh via a shipment i'm gonna go over voting and show hands in a minute but let's use

[0:06:10] Trustee Luckham: use electronic hands in every possible opportunity.

[0:06:13] Trustee Luckham: I've got David Mahler and the CAO and everybody else

[0:06:17] Trustee Luckham: watching independent screens now

[0:06:20] Trustee Luckham: with lists of participants,

[0:06:21] Trustee Luckham: and we certainly expect to be able

[0:06:24] Trustee Luckham: to capture everybody's votes

[0:06:26] Trustee Luckham: and when they wish to speak in the best way possible.

[0:06:30] Trustee Luckham: Just ask us all to go slowly and methodically

[0:06:33] Trustee Luckham: in order to provide us in the room

[0:06:36] Trustee Luckham: the opportunity to catch up with the fluid dynamics

[0:06:39] Trustee Luckham: of the participants panel here.

[0:06:43] Trustee Luckham: And so I'll just get a show of electronic hands

[0:06:47] Trustee Luckham: to whether or not there's something to add to the agenda.

[0:06:52] Trustee Luckham: And of course we'll want to seek council's approval

[0:06:54] Trustee Luckham: to add anything new to the agenda at this time.

[0:06:58] Trustee Luckham: So I see one hand up and that must be trustee Middleton.

[0:07:03] Trustee Middleton: Thank you chair.

[0:07:04] Trustee Middleton: Yes, that was me indeed.

[0:07:06] Trustee Middleton: I'd just like to suggest that adjustment

[0:07:09] Trustee Middleton: to the order of two items, if I may,

[0:07:12] Trustee Middleton: just for the sake of efficiency.

[0:07:16] Trustee Middleton: And it just sort of makes more logical sense,

[0:07:19] Trustee Middleton: I think, if we were to reverse the order of 4.25,

[0:07:24] Trustee Middleton: which is our CAO's briefing on the governance review

[0:07:27] Trustee Middleton: with the actual RFD 4.26,

[0:07:32] Trustee Middleton: it seems to me it would just make more sense

[0:07:34] Trustee Middleton: to know the will of council

[0:07:35] Trustee Middleton: in regard to the governance committee

[0:07:38] Trustee Middleton: committee um before we engage in in um sort of the broader uh potential discussion of of governance

[0:07:46] Trustee Middleton: matters and we've also taken benefit thanks to the kind of inclusion of the sales report in the

[0:07:51] Trustee Middleton: agenda package uh of some of the points raised and in fact adjusted the uh the motion in the

[0:07:57] Trustee Middleton: rfd accordingly so I just suggest I think it might give us more time and it just might make more

[0:08:02] Trustee Middleton: logical sense from a flow perspective if we reverse those two okay

[0:08:07] Trustee Luckham: thank you for that comment

[0:08:09] Trustee Luckham: we did give quite a bit of thought to the sequence of events for the discussion and in fact the

[0:08:16] Trustee Luckham: report from the cio was brought forward at the request of executive community to set the stage

[0:08:23] Trustee Luckham: ostensibly for all of the comprehensive conversation that might come out of

[0:08:28] Trustee Luckham: of the Governance Committee review.

[0:08:31] Trustee Luckham: And so I think that without going into a lot of debate,

[0:08:38] Trustee Luckham: I think that if we wish to amend the agenda

[0:08:42] Trustee Luckham: by switching those two items,

[0:08:43] Trustee Luckham: that I think would be at the behest of council.

[0:08:46] Trustee Luckham: I do see two hands up here presently,

[0:08:49] Trustee Luckham: and is that, I see one has just dropped.

[0:08:53] Trustee Luckham: Is this in respect to the switching of items

[0:08:56] Trustee Luckham: or the desire for a new item to be added, Trustee Fast.

[0:09:03] Trustee Fast: I'm not sure what you mean by request of council.

[0:09:09] Trustee Luckham: Well, amending the agenda is a decision

[0:09:11] Trustee Luckham: to be made by council and simply a majority vote.

[0:09:15] Trustee Luckham: And if you want to change the order of the items

[0:09:18] Trustee Luckham: on the agenda, I would seek that endorsement.

[0:09:20] Trustee Luckham: Otherwise I would suggest that some thought has gone

[0:09:25] Trustee Luckham: on into the sequence of events and I personally feel

[0:09:29] Trustee Luckham: that it would be better to remain the way it is,

[0:09:32] Trustee Luckham: but it's up to council to decide that.

[0:09:34] Trustee Fast: Thank you, Chair.

[0:09:35] Trustee Fast: Thank you, Chair, I agree.

[0:09:37] Trustee Fast: Oops.

[0:09:41] Voice 9: Trustee Brent.

[0:09:42] Voice 9: Yeah, I'll second that motion just to get it on the floor

[0:09:45] Voice 9: and roll.

[0:09:46] Voice 9: Okay,

[0:09:47] Trustee Luckham: so then a motion I'll take it then

[0:09:49] Trustee Luckham: from Trustee Middleton to change the order of the agenda

[0:09:53] Trustee Luckham: to alternate items 4.25 and 4.26.

[0:09:58] Trustee Luckham: And so that's a motion for move and seconded.

[0:10:02] Voice 22: Do we need to discuss it?

[0:10:04] Voice 22: Lower your hand if you don't feel as a need to discuss it.

[0:10:07] Voice 22: Otherwise, those that wish to speak to it,

[0:10:09] Voice 22: I'll hear from you now.

[0:10:11] Voice 22: And Trustee Brent,

[0:10:12] Trustee Luckham: your hand is still up.

[0:10:13] Trustee Luckham: You wish to speak to it?

[0:10:21] Trustee Luckham: Yeah, your microphone is muted.

[0:10:23] Voice 9: I know, I'm just having a little bit of difficulty

[0:10:25] Voice 9: as always.

[0:10:27] Voice 9: The one thing is I think we've all read the trustees

[0:10:31] Voice 9: the CAO's report. So, you know, from that perspective, it does make sense to switch

[0:10:38] Voice 9: the order. I mean, again, we don't need to reread anything or hear it reread. So

[0:10:44] Voice 9: that would be my position to speed things along as always.

[0:10:47] Trustee Luckham: Sure. Certainly, I wouldn't want to speed things along and I wouldn't anticipate reading it,

[0:10:52] Trustee Luckham: but there may be questions from council with respect to the report from the CAO. So we'll

[0:10:58] Trustee Luckham: We'll just see how council decides they want to go here.

[0:11:00] Trustee Luckham: Trustee Rogers and Trustee Rockefeller.

[0:11:04] Trustee Rogers: Thank you.

[0:11:06] Trustee Rogers: With respect, I guess,

[0:11:09] Trustee Rogers: sense isn't always shared by everybody.

[0:11:12] Trustee Rogers: We don't have the same perspective.

[0:11:14] Trustee Rogers: I actually think that having the report from the CAO

[0:11:19] Trustee Rogers: before the motion, the RFD makes the most sense

[0:11:24] Trustee Rogers: because then we have the opportunity

[0:11:26] Trustee Rogers: to have the reflections of the cao on the issues we this executive did ask for this remember that

[0:11:33] Trustee Rogers: the trust the um trust council hasn't really discussed the governance report or any of these

[0:11:39] Trustee Rogers: matters in any kind of detail we've got a we had a fulsome report but didn't discuss it

[0:11:44] Trustee Rogers: uh so it would be and there is and i would point out that there is a proposal from the cao or

[0:11:51] Trustee Rogers: suggestion for a different format than has been suggested in the rfd and therefore i think that

[0:11:56] Trustee Rogers: should be discussed first and then we can move on to the rfd thank

[0:12:01] Trustee Luckham: you sir so trustee

[0:12:03] Voice 22: rockefeller

[0:12:03] Voice 22: and wolverton and then to move us along i would like to call the vote rockefeller um

[0:12:10] Voice 32: yeah i would

[0:12:11] Voice 32: just uh think that trust council would like to inform themselves on all aspects of the rfd and

[0:12:16] Voice 32: and that would include a conversation with the CAO

[0:12:19] Voice 32: and his comments beforehand.

[0:12:20] Voice 32: Thank you.

[0:12:20] Voice 32: Thank

[0:12:21] Voice 22: you. Trustee Wolverton.

[0:12:26] Voice 11: I would agree.

[0:12:27] Voice 11: I think that we haven't had a discussion

[0:12:29] Voice 11: of the governance review,

[0:12:31] Voice 11: and I think it's important to have that.

[0:12:33] Voice 11: And then coming out of that,

[0:12:35] Voice 11: the RFD regarding establishing a committee,

[0:12:39] Voice 11: a standing governance committee.

[0:12:41] Voice 11: So I do think it's important to have that discussion first.

[0:12:45] Trustee Luckham: Right, so thank you.

[0:12:47] Trustee Luckham: So I'm not seeing any other speakers.

[0:12:48] Trustee Luckham: because I'm going to call the vote and this is our first trial run on voting today and David

[0:12:53] Trustee Luckham: Mahler and the CEO are going to assist me in those counts and so I want to ask you to if at all

[0:12:59] Trustee Luckham: possible raise your electronic hand by pressing the raise hand button on your screen or if you're

[0:13:07] Trustee Luckham: coming to us on a telephone to use star six I think it is nine star nine nine sorry star nine

[0:13:17] Trustee Luckham: So please raise your hand if you're in favor of the motion that's on the floor to switch item 4.25 with 4.26.

[0:13:27] Trustee Luckham: Raise your hand if you're in favor.

[0:13:29] Trustee Luckham: All right.

[0:13:35] Trustee Luckham: So I'm seeing eight hands in favor.

[0:13:39] Trustee Luckham: And so I think that just failed.

[0:13:44] Voice 25: But let

[0:13:44] Trustee Luckham: me just show a show of hands of those opposed.

[0:13:47] Trustee Luckham: Please lower your hand and show a hand of those opposed.

[0:13:50] Trustee Luckham: I always have to remember to vote myself, actually.

[0:14:02] Trustee Luckham: there we go um so that fit that indeed that motion fails and so we'll retain the order of the

[0:14:12] Trustee Luckham: agenda as presented so far is there any other changes to the agenda contemplated i thought i

[0:14:18] Trustee Luckham: did see a hand up there so i see three hands up are you those lingering hands or you want to add

[0:14:24] Trustee Luckham: something to the agenda trustee patrick over to you no okay trustee langer eyes did you have

[0:14:32] Trustee Luckham: something to add to the agenda yeah

[0:14:35] Voice 24: i had a question how many trustees are in attendance at

[0:14:38] Voice 24: this point there was no mention of anyone on the phone so there's 17 trustees that means seven

[0:14:45] Voice 24: trustees are not here not voting that

[0:14:49] Trustee Luckham: would appear to be the case but let me just confirm

[0:14:51] Trustee Luckham: if

[0:14:52] Voice 24: there were only 17 tries so there is no trustees um not voting in other words

[0:14:59] Voice 24: It's a, what do you, I forget the term for it now, but abstaining.

[0:15:05] Voice 24: Well, abstaining is a vote in favor.

[0:15:07] Voice 24: Yeah, that's what I need to know.

[0:15:11] Voice 24: There's more than 17 trustees.

[0:15:13] Voice 24: There are abstentions.

[0:15:15] Voice 15: I count 21 trustees.

[0:15:17] Voice 35: Yeah, I have 21 trustees.

[0:15:19] Voice 35: There's 21 trustees in attendance.

[0:15:22] Voice 35: So that would be four abstains.

[0:15:25] Voice 35: added to the seven yes votes which gives you 12. right

[0:15:32] Voice 34: peter

[0:15:34] Trustee Scott: did you get mine i i had trouble with

[0:15:36] Trustee Scott: the raised hand it seemed to get stuck i don't know if i voted or not

[0:15:42] Trustee Luckham: yeah just uh thinking

[0:15:46] Trustee Luckham: about the dilemma here um i'm gonna call the vote again okay um

[0:15:51] Trustee Luckham: and i think it's preferable

[0:15:53] Trustee Luckham: honestly council not to abstain because it uh it is a vote in favor and so um i'm just going

[0:16:00] Trustee Luckham: to ask i'm going to call the vote again to be sure that we're counting the numbers right

[0:16:04] Trustee Luckham: and so let's uh let's one confirm what is our core what are our quorum numbers at this instant

[0:16:13] Voice 35: so we have 21 members present

[0:16:15] Trustee Luckham: 21 members present okay thank you so please now raise

[0:16:19] Trustee Luckham: electronically if you're in favor of switching items 24.2.5, 4.2.6.

[0:16:26] Trustee Luckham: In favor.

[0:16:27] Trustee Luckham: Chair Luckin, your hand is up.

[0:16:29] Trustee Luckham: I'm sorry.

[0:16:30] Trustee Luckham: Thank you.

[0:16:31] Trustee Luckham: So I'll lower my hand.

[0:16:34] Voice 20: Thank you.

[0:16:34] Voice 20: And just let them sit for a moment

[0:16:37] Voice 34: while they're moving.

[0:16:40] Voice 34: Is that eight in favor?

[0:16:46] Trustee Luckham: Okay.

[0:16:46] Trustee Luckham: So again, we have eight in favor of switching it up.

[0:16:50] Trustee Luckham: So please lower your hands.

[0:16:52] Trustee Luckham: now those opposed please

[0:16:56] Voice 21: raise your hands so i would have 10 opposed so

[0:17:09] Voice 35: that means there's three

[0:17:09] Voice 35: abstaining okay

[0:17:11] Trustee Luckham: so eight were in favor 10 are opposed there's three abstaining and so that

[0:17:19] Trustee Luckham: means that that vote carries all right excellent thank you so we'll switch those up accordingly

[0:17:25] Trustee Luckham: Pardon me, sorry for the delay in the process.

[0:17:29] Trustee Luckham: Is there anything else that members

[0:17:35] Trustee Luckham: would like to amend to the agenda?

[0:17:37] Trustee Luckham: And please lower your hands,

[0:17:40] Trustee Luckham: and then I want an electronic show of hands

[0:17:42] Trustee Luckham: of anybody that wishes to amend the agenda.

[0:17:48] Voice 9: Okay,

[0:17:48] Voice 21: I see that.

[0:17:49] Voice 9: Chair, I don't even think this is a point of order,

[0:17:53] Voice 9: but just something to think about.

[0:17:56] Voice 9: We have no idea who's voting in favor,

[0:17:58] Voice 9: who's voting against there's a lack of clarity can we think about how we might be able to um

[0:18:04] Voice 9: and i don't even know who all is who all is here um is there any way we might be able to record

[0:18:11] Voice 9: one side of the other votes in favor or vote opposed on all all the votes so that we have

[0:18:16] Voice 9: some idea what goes on well i i would

[0:18:20] Trustee Luckham: beg you to look at the participants list the participants

[0:18:24] Trustee Luckham: The participants list indeed shows you who's voting

[0:18:27] Trustee Luckham: at any point in time, as well as the video screen

[0:18:29] Trustee Luckham: shows you who's voting.

[0:18:31] Trustee Luckham: It would be an enormous task to record the names

[0:18:37] Trustee Luckham: in our minutes, which I presume is what you would intend.

[0:18:42] Trustee Luckham: And our policy doesn't actually at this point

[0:18:46] Trustee Luckham: require us to do that.

[0:18:49] Trustee Luckham: David Mahler, do you, as our legislative,

[0:18:51] Trustee Luckham: do you have any further advice other than what I just said?

[0:18:54] Voice 35: no actually i was going to suggest that okay

[0:18:57] Trustee Rogers: but mr chair point of order just the problem is

[0:19:02] Trustee Rogers: we people someone could be logged in but not present at the meeting and uh you're counting

[0:19:09] Trustee Rogers: them as an abstention and that vote you just declared it carried with three people who didn't

[0:19:14] Trustee Rogers: cast a ballot and uh and i don't know if they're here or not um and the you know it was 10 to 8

[0:19:22] Trustee Rogers: against and we're stuck with this because you're logged in you're counted as a as present and

[0:19:28] Trustee Rogers: therefore an abstention and you get and you all of a sudden you're counted as a vote in favor

[0:19:34] Trustee Rogers: and i don't think that that's um acceptable given the given the uh the number of votes we have and

[0:19:42] Trustee Rogers: the number of um uh ways that we that various votes could go if they're going to be close like

[0:19:48] Trustee Rogers: that as we move forward um you have to roll call every vote well i i i don't know who is deemed to

[0:19:58] Trustee Rogers: have abstained and whether they're actually here i i don't i just have no clue uh that's a fair

[0:20:05] Trustee Johnston: comment um so during

[0:20:06] Trustee Johnston: the vote i'm still here

[0:20:08] Trustee Allen: trustee johnson

[0:20:13] Trustee Luckham: i'm sorry trustee johnson did

[0:20:16] Trustee Luckham: Did you

[0:20:16] Trustee Johnston: make a remark?

[0:20:17] Trustee Johnston: I abstained during the vote.

[0:20:19] Trustee Johnston: I was present during the vote.

[0:20:22] Trustee Luckham: Right.

[0:20:22] Trustee Luckham: Was there, are there two other voices that abstained?

[0:20:29] Trustee Luckham: Apparently not.

[0:20:33] Trustee Luckham: So indeed that presents a problem of its own nature.

[0:20:39] Trustee Luckham: Let's do an experiment.

[0:20:42] Voice 25: I'm going to do roll call.

[0:20:50] Trustee Luckham: Trustee Allen, please say your aye,

[0:20:54] Trustee Luckham: you're here or something.

[0:20:55] Trustee Allen: I'm here, but I also wanted to make a comment

[0:20:57] Trustee Allen: that I got bounced out of the meeting just a moment ago.

[0:21:00] Trustee Allen: go so I might have to go off video already with my internet is not working very well apparently

[0:21:06] Trustee Allen: so I have concerns with voting as well when this is happening my internet

[0:21:12] Voice 11: oh

[0:21:14] Trustee Allen: anyways I'm

[0:21:15] Voice 26: here thank you trustee Brent present

[0:21:24] Trustee Luckham: no she's not well yeah do we know that she I guess I don't even know

[0:21:29] Trustee Luckham: Yes,

[0:21:30] Trustee Critchley: she is not here.

[0:21:33] Trustee Luckham: That's right. She's sent regrets.

[0:21:36] Voice 25: Coburn.

[0:21:37] Voice 25: Regrets.

[0:21:38] Voice 25: Critchley.

[0:21:39] Voice 25: Present.

[0:21:43] Voice 21: She's not here.

[0:21:45] Voice 21: Dawes.

[0:21:46] Voice 21: Here.

[0:21:49] Trustee Fast: Can you say again?

[0:21:51] Voice 25: I'm just struggling with the concept.

[0:21:55] Trustee Fast: Fast.

[0:21:56] Trustee Fast: Present.

[0:21:58] Trustee Fast: Present.

[0:22:01] Voice 25: Present.

[0:22:03] Voice 25: Grove.

[0:22:05] Voice 25: Johnson.

[0:22:09] Voice 25: Kale.

[0:22:11] Voice 25: Present.

[0:22:23] Voice 25: I'm here, yes.

[0:22:32] Voice 21: Peterson is here.

[0:22:43] Voice 25: Yes.

[0:22:46] Trustee Rogers: Rockefeller.

[0:22:48] Voice 32: Yeah, I'm here.

[0:22:49] Trustee Rogers: Rogers.

[0:22:50] Trustee Rogers: Rogers? Present. Scott? Here. Sanford? Here.

[0:22:57] Voice 25: Thorne? Who? Cammington. Wolverton? Present.

[0:23:04] Voice 25: Wright? No, he's not here. So what did that tell us?

[0:23:11] Trustee Luckham: So therefore, despite the fact that we can't tell who it was,

[0:23:17] Trustee Luckham: I am prepared to say that three abstained and were votes in favor. So I think

[0:23:25] Trustee Luckham: I think the original declaration of that vote carries.

[0:23:33] Trustee Luckham: And I'm just going to ask everybody to vote, please.

[0:23:38] Voice 20: It's either that or go to a paper version.

[0:23:40] Voice 20: We're having an electronic meeting.

[0:23:42] Voice 20: It's hard to have electronic meetings for a body this large.

[0:23:46] Voice 20: Okay, so we could do roll call on every vote.

[0:23:47] Voice 20: We could roll call every vote.

[0:23:55] Trustee Luckham: Okay, so let me ask the question of,

[0:23:59] Trustee Luckham: well, it's actually the authority of the chair to declare the vote.

[0:24:04] Trustee Luckham: I'm declining the vote passed in favor and that's the way it's going to be and I guess anything that

[0:24:15] Trustee Luckham: I think it warrants doing a roll call vote I from this point on I will do a roll call and trustee

[0:24:21] Trustee Luckham: fast I was

[0:24:22] Trustee Fast: just I'm in favor of that because all of these things are variable particularly on

[0:24:28] Trustee Fast: Hornby and Denman the internet can go in and out and power outages of course can happen anywhere

[0:24:33] Trustee Fast: where and so I support your roll calling I think that's a good idea and everybody can take

[0:24:38] Trustee Fast: screenshots if they want to well

[0:24:42] Trustee Luckham: you can make your make your own tally we can email you the list if

[0:24:45] Trustee Luckham: you'd like I suppose and not to be flippant I'm sorry but um this is a challenge that was

[0:24:51] Trustee Luckham: unexpected no

[0:24:52] Trustee Fast: I just mean for people that want their own records as one trustee expressed I want

[0:24:58] Trustee Luckham: to move I want to move forward with the meeting now and so we have an agenda before us we've made

[0:25:03] Trustee Luckham: a single amendment at this point are there other amendments to the agenda trustee fenton your hand

[0:25:09] Trustee Luckham: is up you wish to make an amendment to the agenda no

[0:25:13] Voice 16: but a comment to the last point about hands and

[0:25:16] Voice 16: what we're seeing on the screen i am not always seeing like even my own hand when it's supposed

[0:25:22] Voice 16: to be out i get the same say it's up but no hand yeah

[0:25:27] Trustee Luckham: and that's the trouble with internet

[0:25:29] Trustee Luckham: that connectivity across the trust area so um

[0:25:32] Trustee Luckham: no

[0:25:33] Voice 16: no i'm just saying that out loud so it's not about

[0:25:35] Voice 16: just grabbing a quick snapshot it's you're not actually seeing my hand when it's up there

[0:25:40] Trustee Luckham: okay so we may just fall to uh roll call voting that's the simplest way

[0:25:47] Trustee Luckham: any further amendments to the agenda please all right not seeing any i'm going to then adopt the

[0:26:02] Trustee Luckham: the agenda as amended by general consent.

[0:26:06] Trustee Luckham: Thank you very much, council.

[0:26:10] Trustee Luckham: So, first of all, we're getting

[0:26:11] Trustee Luckham: to the general business section here.

[0:26:14] Trustee Luckham: We have set up this format of the consent agenda items,

[0:26:18] Trustee Luckham: which has worked well for us to get through the reporting

[0:26:24] Trustee Luckham: that you indeed have all read

[0:26:26] Trustee Luckham: and move into the discussion and decision items.

[0:26:29] Trustee Luckham: And so in section 3.1, starting on page eight

[0:26:33] Trustee Luckham: of your agenda package, we have trust council draft minutes,

[0:26:37] Trustee Luckham: trust council follow-up action list

[0:26:39] Trustee Luckham: and trust council's resolution without meeting report.

[0:26:42] Trustee Luckham: Unless there's a discussion on any of those,

[0:26:45] Trustee Luckham: we will adopt as according to the recommendations

[0:26:50] Trustee Luckham: in the consent agenda item.

[0:26:52] Trustee Luckham: Does anybody wish to speak to any one of those

[0:26:55] Trustee Luckham: first three items in section three?

[0:26:57] Trustee Luckham: raise electronic hand not seeing any electronic hands i'm going to proceed to section 3.2

[0:27:10] Trustee Luckham: the first discussion item uh this is our trust council round table and i am going to run a timer

[0:27:19] Trustee Luckham: um but you know i'm i'm often uh uh generous with that but i do want to try and constrict us

[0:27:28] Trustee Luckham: to two minutes if we can and ask you to self-manage your time rather than me having

[0:27:34] Trustee Luckham: to interrupt you or or slow it down in any way shape or form we don't have a topic for this

[0:27:40] Trustee Luckham: discussion so just let us know what's happening on your on your islands so i'm going to use my

[0:27:45] Trustee Luckham: list that i have in front of me and i haven't marked down who's absent at this point but i'm

[0:27:51] Trustee Luckham: just going to go through it and the first one on the list um is alex allen hornby island over to

[0:27:57] Trustee Luckham: you for the trustee round table are

[0:28:06] Voice 25: you with us alex i

[0:28:11] Trustee Luckham: see you there don't you god

[0:28:12] Trustee Allen: you know you

[0:28:13] Trustee Allen: think after all these years uh sorry um i did an acknowledgement on the nancy territory the

[0:28:18] Trustee Allen: traditional first nations comox um i guess probably grant and i're going to say it's it's very

[0:28:24] Trustee Allen: restless on our island um the biggest thing is our apc recommendations which we tax them to look at

[0:28:32] Trustee Allen: but our reconciliation, First Nations,

[0:28:36] Trustee Allen: vacation rentals and housing, and RAR.

[0:28:39] Trustee Allen: And this is all part of our OCP and LEB review

[0:28:42] Trustee Allen: that's going to come up.

[0:28:44] Trustee Allen: And I will say we are divided in our community

[0:28:47] Trustee Allen: just as much as I think we're divided in our trust council.

[0:28:53] Trustee Allen: I've had some very nasty phone calls

[0:28:54] Trustee Allen: from members of the community, emails, et cetera, about this.

[0:28:58] Trustee Allen: And I can say that our island is the haves,

[0:29:01] Trustee Allen: the have-nots, and the in-betweens.

[0:29:03] Trustee Allen: I'm an in-between. I don't rent my place out as a community rental.

[0:29:07] Trustee Allen: I can't believe the price of our house.

[0:29:11] Trustee Allen: I'm land-rich.

[0:29:14] Trustee Allen: And the haves are doing some really aggressive lobbying.

[0:29:18] Trustee Allen: And the recommendations, I won't go into an entire list,

[0:29:22] Trustee Allen: but they're basically saying that apply for temporary use permits.

[0:29:27] Trustee Allen: We need somehow to get a record of who's out there and who's not.

[0:29:31] Trustee Allen: you know they're very well thought out recommendations but of course the people

[0:29:36] Trustee Allen: that are renting out their places are in an uproar but if they are following you know the

[0:29:42] Trustee Allen: rules and they shouldn't be in such an uproar so i think what do i always say and i was real

[0:29:47] Trustee Allen: estate let's talk about real estate we have houses the cheapest one is 939 000 most expensive

[0:29:55] Trustee Allen: it's 1.6 million those are houses for sale around right now in our community

[0:30:00] Trustee Allen: um what else uh if you go on and on yeah it's it's um i guess also i'll speak for the have-nots

[0:30:10] Trustee Allen: um we have right now we have three young families that are going to be out of housing in the next

[0:30:15] Trustee Allen: month or so these kids have lived on the island almost born island gone to school in ireland we

[0:30:21] Trustee Allen: got one works at the metal clinic another is a produce manager they're not they're not going to

[0:30:25] Trustee Allen: have a place in june another couple with two young kids he's a landscaper caretaker she does

[0:30:31] Trustee Allen: kayak paddleboard renting she's a part of the recreation two little daughters and uh anyways

[0:30:38] Trustee Allen: i it's just a very um very challenging right now on hornby that's all i'll say okay

[0:30:44] Trustee Luckham: thank you and

[0:30:45] Trustee Luckham: that was a little bit over time there but i'm trying to be well

[0:30:48] Trustee Allen: makes up for me hardly saying

[0:30:50] Trustee Allen: anything oh

[0:30:51] Trustee Luckham: yeah exactly okay trustee brent saturn island okay

[0:30:56] Voice 9: i'd say this is a time of transition

[0:30:58] Voice 9: on saturn island so we're moving out of covid but we're also seem to be moving back into covid so

[0:31:04] Voice 9: uh it seems to have uh risen again on island and i guess on a lot of the southern gulf islands

[0:31:10] Voice 9: although thankfully it doesn't seem to be anywhere near as uh severe as before people are acknowledging

[0:31:18] Voice 9: there's a lot of new people on the island and we're also struggling with with uh volunteers

[0:31:25] Voice 9: The number of volunteers for our lamb barbecue and pretty much all of our services is in decline. On a positive side, some of the new people, as in the last two or three years, are stepping up. That's a good sign. We have to give new people time to adjust to our community and how it works.

[0:31:51] Voice 9: On a very positive note, and I'm sure you've seen it in media briefings, but we've added another 143 acres.

[0:31:59] Voice 9: Nature Trust has purchased this land on Saterna, and it connects a number of stranded pieces of parkland, federal parkland, CRD parkland, such that we have a continuous corridor.

[0:32:11] Voice 9: Door Nature Trust is continuing to work with our community on additional, I think there's an 80

[0:32:17] Voice 9: acre parcel that's in discussion, as well as a number of other parcels in discussion. Of note

[0:32:23] Voice 9: is that the donations for these parcels are coming from island residents. So, you know,

[0:32:31] Voice 9: I look at our islands and I say, you know, we do a pretty good job of taking care of them

[0:32:37] Voice 9: just as residents and property owners. Thank you. That's it for me.

[0:32:41] Trustee Luckham: Thank you, Paul. I have regrets from Laura Beshaken and regrets from Scott Colburn. Unless they jump in in the next couple of seconds, I'm going to go to David Critchley from Denman Island.

[0:32:53] Trustee Luckham: Thank

[0:32:56] Trustee Critchley: you, Chair. I'll just give a brief report. As was mentioned by Trustee Allen,

[0:33:04] Trustee Critchley: affordability of housing is also key on Denman. It's been an ongoing issue as long as I've been

[0:33:11] Trustee Critchley: a trustee and long before. I think the situation does nothing but get worse. However, the Local

[0:33:17] Trustee Critchley: Trust Committee was able to give third reading to the 20-unit affordable housing project in the

[0:33:25] Trustee Critchley: the village area of Denman.

[0:33:27] Trustee Critchley: So that is progress.

[0:33:30] Trustee Critchley: It comes far short of satisfying the needs

[0:33:33] Trustee Critchley: for affordable housing, but it's a start.

[0:33:38] Trustee Critchley: We're also in the process of farm regulations review.

[0:33:42] Trustee Critchley: We're continuing with that project.

[0:33:45] Trustee Critchley: That's been an ongoing thing for many years

[0:33:48] Trustee Critchley: and we're hoping to wrap that up shortly.

[0:33:51] Trustee Critchley: We've also recently given approval to a project charter

[0:33:57] Trustee Critchley: to look at affordable housing options on denman so whether there's enough time in this term to get

[0:34:07] Trustee Critchley: into that with both feet i'm not sure but uh anyway it's uh it's being launched and

[0:34:14] Trustee Critchley: hopefully we'll be able to do something on that topic um yeah as far as the the general island

[0:34:23] Trustee Critchley: We're, of course, now experiencing the usual ferry delays.

[0:34:29] Trustee Critchley: I think largely, I don't want to unfairly criticize our sister island, Hornby, but, you know, Hornby is a very tourist-oriented island, and Denman bears the burden of that, and no benefit of it, essentially.

[0:34:45] Trustee Critchley: So there's a bit of resentment floats around always at these times when we're stuck looking at two, three sailing weights.

[0:34:52] Trustee Critchley: lights sometimes backed up down the highway could get home and the latest things with bc ferries

[0:34:59] Trustee Critchley: although there have been discussions with the minister on a personal basis and our our mla who

[0:35:07] Trustee Critchley: is also a minister josie osborne and who have been very helpful but bc ferries has not been responses

[0:35:12] Trustee Critchley: and we can't expect any improvement in that situation for this year or probably indeed

[0:35:18] Trustee Critchley: indeed the next year after that.

[0:35:21] Trustee Critchley: That's my report.

[0:35:22] Trustee Critchley: Thank you very much.

[0:35:23] Trustee Luckham: Thank you, Trustee Kitchling.

[0:35:26] Trustee Luckham: Trustee Dodds.

[0:35:28] Voice 1: Yes, so with great excitement,

[0:35:31] Voice 1: our new daycare center, finally, it's a prefab.

[0:35:33] Voice 1: So they've actually got the walls up and the roof on it.

[0:35:36] Voice 1: So that was really exciting.

[0:35:38] Voice 1: It's being built at our community center

[0:35:40] Voice 1: by the daycare society who got a grant to build it.

[0:35:43] Voice 1: Well, that was very exciting news.

[0:35:45] Voice 1: We have a huge increase in our young population

[0:35:49] Voice 1: right now, and this daycare is already happening in a rental in a house, and they're all looking

[0:35:56] Voice 1: forward to moving into a proper facility. Like all the other islands, property is selling fast.

[0:36:02] Voice 1: It's selling at very high prices. Certainly, housing in the future for people who have been

[0:36:08] Voice 1: long-term tenants will become more of a challenge, but on the other hand, as properties sell and

[0:36:14] Voice 1: and people maybe change their minds, which often happens.

[0:36:18] Voice 1: There will always be a certain supply of rentals.

[0:36:21] Voice 1: We have three meetings left in our term.

[0:36:23] Voice 1: Each of them will have a public hearing,

[0:36:25] Voice 1: one for minor by-law, land use by-law and OCP amendments,

[0:36:30] Voice 1: one for our flex housing,

[0:36:32] Voice 1: which is the way of we're hoping to provide more housing.

[0:36:34] Voice 1: And then finally, we should be able to get

[0:36:37] Voice 1: our main island housing society rezoning in

[0:36:40] Voice 1: before the end of our term.

[0:36:42] Voice 1: they've been working on a 10 unit proposal so that's it for me thank you thank you janine

[0:36:51] Voice 25: uh sue

[0:36:53] Trustee Luckham: ellen bass thank

[0:36:56] Trustee Fast: you chair um a few uh notes from bowen island i guess

[0:37:01] Trustee Fast: um where if you think about bowen island three teacups upside down the middle one is mount

[0:37:08] Trustee Fast: gardener piece of crown land um that one has our community um divided right now because of a

[0:37:16] Trustee Fast: proposal to uh allow that the province will allow um is proposing to allow motorized vehicle

[0:37:25] Trustee Fast: recreational access over most of it i've had this to trust council before some of you might remember

[0:37:29] Trustee Fast: that was monday's council meeting and it's uh uh it's a come to life again and got people all

[0:37:36] Trustee Fast: stirred up um and uh Bowen Council has uh opposed it twice to the province um so stay tuned um lots

[0:37:46] Trustee Fast: of construction going on in the cove and I'll let my esteemed colleague speak to that um those are

[0:37:53] Trustee Fast: I see as uh community infrastructure projects that will help us be um uh ruggedize our community in

[0:38:02] Trustee Fast: the face of climate change and just on that aspect part of the main road down through

[0:38:08] Trustee Fast: Snug Cove to the ferry is blocked off currently because storm water has undermined the road on

[0:38:15] Trustee Fast: both sides, the other side on the sidewalk, and so we've got sort of cavities forming under the

[0:38:21] Trustee Fast: road bed and this is probably related to climate change as that's what Metro Vancouver is saying

[0:38:30] Trustee Fast: about its infrastructure on the other side where uh it has in the in the latest board

[0:38:37] Trustee Fast: report and then we have tons of visitors coming to Bowen as well uh people coming um many of them

[0:38:45] Trustee Fast: on foot uh from the city because we're available uh accessible by public transit and so uh Crippen

[0:38:51] Trustee Fast: Regional Park which is down um near the ferry and around Killarney Lake I think it's up something

[0:38:57] Trustee Fast: like 35 or 40 percent uh visitation uh partly due to um covet and uh partly due to the health

[0:39:05] Trustee Fast: benefits of uh just recreation was getting more popular uh thank you thank

[0:39:14] Trustee Luckham: you um trustee fast

[0:39:16] Trustee Luckham: so trustee fenton leave the silence

[0:39:19] Voice 16: thank you um given uh today is national indigenous people's day

[0:39:26] Voice 16: I thought I would just reflect on some of the important pieces

[0:39:31] Voice 16: of my journey over the last year or so.

[0:39:34] Voice 16: Just looking at the world as a trustee and from the LTC.

[0:39:39] Voice 16: I had the most recently the grateful opportunity to participate

[0:39:43] Voice 16: in our shoreline tour, which we did a couple of both Penelakut

[0:39:47] Voice 16: and Laiakson and went out and looked at their traditional territories

[0:39:51] Voice 16: by boat and had some amazing input and started along.

[0:39:56] Voice 16: long but important start to this uh new journey looking forward um i had the opportunity to

[0:40:04] Voice 16: participate in the march for the children or bring they called i guess march for the children

[0:40:10] Voice 16: um for penelaket's uh residential school um i would say survivors but it's actually looking

[0:40:19] Voice 16: at the children that did not come home from that there was over 2 000 closer to 3 000 participants

[0:40:25] Voice 16: participants in that march in Ximena, so that was a great start as far as reconciliation and

[0:40:30] Voice 16: the waking of a community. Great support for Penelakut. I'd like to give a shout out to Tony

[0:40:36] Voice 16: Charlie. He's a Penelakut tribal elder who's just released his new book called In the Shadow of the

[0:40:43] Voice 16: Red Brick Building, and he takes you on a walk next to him as he shares his truths about that

[0:40:50] Voice 16: residential school program or system and more specifically one located on what was known then

[0:40:57] Voice 16: as cooper island um think is our local conservancy and they have been actively working over the last

[0:41:05] Voice 16: year um working with our penelope elders and knowledge holders to inform their programming

[0:41:11] Voice 16: and um some of the most recent literature they've put out for their local residents and i'll leave

[0:41:18] Voice 16: bit at that and thank you for that opportunity thank

[0:41:23] Trustee Luckham: you doug um next on my speaker says peter

[0:41:28] Trustee Luckham: groves thank you

[0:41:34] Voice 33: all and um hello good to see you um sorry we're not in person in any of that i'm

[0:41:40] Voice 33: not going to report on anything specific just some observations um that i uh rightly in front

[0:41:49] Voice 33: of my face and probably yours too um this is the last quarter of this term and i want it to end on

[0:41:55] Voice 33: a positive note um but there is an awful lot to be anxious about right now and i'm already reading

[0:42:03] Voice 33: between the lines from some of your reports it's done in this rubles um housing you're fading there

[0:42:12] Voice 33: peter inflation is scary and uh the war in ukraine is uh never far from one's thoughts but there's a

[0:42:19] Voice 33: a lot to be grateful for particularly with easing of COVID restrictions and people are feeling more

[0:42:24] Voice 33: positive on our island and we need trust council to encourage and support that feeling and we need

[0:42:31] Voice 33: to support and encourage one another and our communities as as always but particularly for

[0:42:37] Voice 33: this last quarter we need to collaborate we need to communicate as Dr. Bonnie Henry would say we

[0:42:44] Voice 33: we need to be kind. Thank you.

[0:42:47] Trustee Luckham: Thank you very much, Peter.

[0:42:50] Voice 26: Peter Johnson.

[0:42:53] Trustee Johnston: As I report in my

[0:42:55] Trustee Johnston: written report, the Luski, louder if

[0:42:59] Trustee Luckham: you can, Peter.

[0:43:00] Trustee Johnston: The archaeology project is going well.

[0:43:02] Trustee Johnston: We're founding all kinds of really neat stuff, not all over the place, but way more than we

[0:43:08] Trustee Johnston: expected and way more than we knew about all over the island. We had a community meeting the other

[0:43:15] Trustee Johnston: day uh saturday based on fears around and and uh the uh policy statement review was very positive

[0:43:23] Trustee Johnston: and uh i don't know if anything will come of it but as far as the trust is concerned but

[0:43:27] Trustee Johnston: it seems to have helped in the community to uh clarify things there seems to be easy to

[0:43:34] Trustee Johnston: believe anything you hear especially if it's negative uh but as we communicate more and better

[0:43:41] Trustee Johnston: will overcome that.

[0:43:44] Trustee Johnston: We have the same problems,

[0:43:45] Trustee Johnston: very expensive land,

[0:43:47] Trustee Johnston: new buyers,

[0:43:49] Trustee Johnston: a fairly generous increase

[0:43:52] Trustee Johnston: in population since the last census.

[0:43:55] Trustee Johnston: Lots of old people,

[0:43:57] Trustee Johnston: still quite a few young people,

[0:43:59] Trustee Johnston: but things are changing.

[0:44:02] Trustee Johnston: That's it.

[0:44:03] Voice 9: Thank you, Peter.

[0:44:07] Trustee Johnston: Michael

[0:44:07] Trustee Luckham: Cale, Bowen Island.

[0:44:10] Voice 6: Thank you, Chair.

[0:44:11] Voice 6: Actually, I'd like just to thank Trustee Allen and Trustee Grove for what they said, because Trustee Allen and Hornby, all the things you've said, you could have substituted Hornby for Bowen.

[0:44:25] Voice 6: And I think I would say the same applies. And I think the humanitarian aspects introduced by Trustee Grove are really, really significant.

[0:44:36] Voice 6: The cost of rental housing raised in the month of April was the highest annual increase since 1983.

[0:44:49] Voice 6: Add the inflationary effects of interest rates, mortgage rates,

[0:44:54] Voice 6: are going to be issues that we can't dream of, but will certainly be drawn to trust councils and any

[0:45:02] Voice 6: other senior body attention as we move from the joys of summer into the harsher realities of this

[0:45:09] Voice 6: fall and winter. So there are no easy exits here. The financial indicators suggest that building

[0:45:18] Voice 6: Building affordable housing is sadly almost escaping us because the numbers that were, which were terrible, now look even worse in terms of building that type of accommodation.

[0:45:31] Voice 6: So we're going to be facing some very serious challenges, not to be morbid because we are where we are and we've got through this and we've got through bad things before.

[0:45:41] Voice 6: But it's going to need some very serious concentration on some important facts, because not wishing to be a doomsayer at all, but this autumn, this fall and this wintertime, we are going to be facing some real people challenges in all directions.

[0:46:00] Voice 6: So let's give some thought, perhaps, to some others and try and build up our volunteers, build up our organizations that give, and try and generally jolly up our communities, because that's really what's needed, some good cheer, and not just at Christmastime, but from now on.

[0:46:21] Voice 6: Thank you, Chair.

[0:46:22] Trustee Luckham: Thank you.

[0:46:26] Trustee Luckham: Case Longeris.

[0:46:27] Trustee Luckham: yeah

[0:46:27] Voice 24: on gabriel we have a lot of the similar problems in terms of accommodation rentals

[0:46:33] Voice 24: and housing costs etc i'm going to focus a little more on some of the more positive aspects

[0:46:39] Voice 24: currently we had just moved forward and our moving forward was in creating a new ecological

[0:46:44] Voice 24: protection zone and it's we're focused right now on rezoning two parks held by the island

[0:46:51] Voice 24: trust conservancy and the idea is to create a new zone that is on the far right spectrum of

[0:46:58] Voice 24: the least human uh access and use so we'll have a broader range you know from an active park

[0:47:05] Voice 24: zone to the ecological protection and the trust conservancy parks are well suited for that and

[0:47:11] Voice 24: and their management plans fit within that so that's moving forward and we also

[0:47:19] Voice 24: our skate park opened recently officially and it's well used this is a small two acre park

[0:47:27] Voice 24: that's got now a first class skate park it's got tennis courts it's got a ball hockey court it's

[0:47:34] Voice 24: got a kids playground all in two acres located right by the village the center and you know

[0:47:40] Voice 24: close to the ferry terminal so it's being well used and that's why that's part of our two ferry

[0:47:47] Voice 24: system has been initiated and so far it's working really well it's no longer the old ferry system

[0:47:55] Voice 24: was one and a half one and a quarter hour time you know differences in this from one schedule to the

[0:48:03] Voice 24: next it's now half an hour people tend to just drive down and at the worst you wait half an hour

[0:48:10] Voice 24: so it's it's so far it's a vast improvement come summer if the traffic increases greatly it may

[0:48:18] Voice 24: change but so far it's been positive new fairies as well nice um the other thing is uh our one of

[0:48:27] Voice 24: our elders from sunama first nation geraldine manson just published a book and this is a book

[0:48:33] Voice 24: on the petroglyphs on gabriel island it's a joint venture between the sunama first nation the

[0:48:40] Voice 24: gabriel the historical and museum society and new society publishers the new society publishers did

[0:48:47] Voice 24: for free and all of the proceeds from the book will go towards funds for first nation uh gabriel

[0:48:55] Voice 24: museum projects related to reconciliation so i would encourage if you are interested i will

[0:49:01] Voice 24: show you the the book it's at twenty dollars and it will be available and it's a fundraiser it's

[0:49:08] Voice 24: It's not a profit maker for anybody.

[0:49:14] Voice 24: I'll leave it at that for now.

[0:49:16] Voice 24: Thank you.

[0:49:17] Voice 25: Thank you.

[0:49:21] Trustee Luckham: Trustee Luckin.

[0:49:24] Trustee Luckham: Well, you know,

[0:49:26] Trustee Luckham: Thetis Island is not unlike any of the other islands.

[0:49:30] Trustee Luckham: It certainly is unique.

[0:49:31] Trustee Luckham: However, property values are through the roof.

[0:49:34] Trustee Luckham: Young people, indeed, are moving into our community.

[0:49:38] Trustee Luckham: community. And we have difficulty recruiting volunteers for fire department and other

[0:49:44] Trustee Luckham: central services on the island. But I'm grateful to live in Coast Salis territory on Thetis Island

[0:49:52] Trustee Luckham: every day is a joy. And certainly I am so much more significantly better off than many people

[0:49:58] Trustee Luckham: around the globe, particularly as was mentioned, those folks in the Ukraine. So that's all I have

[0:50:08] Trustee Luckham: to offer uh we've got exciting work happening in shoreline uh development in engaging our community

[0:50:14] Trustee Luckham: uh uh in engaging first nations to determine what the values are and what the uh what the

[0:50:20] Trustee Luckham: necessities might be for uh regulation so that's it for me and i thank you very much

[0:50:27] Trustee Luckham: trustee maude main island good

[0:50:29] Voice 4: afternoon um must say it's a post um the dropping of the

[0:50:35] Voice 4: The COVID restrictions for many of our organizations has made a change on the island.

[0:50:39] Voice 4: A lot is happening this upcoming weekend.

[0:50:42] Voice 4: It's the Camel Bay Music Festival, which effectively doubles our population for the weekend,

[0:50:46] Voice 4: which is going to be quite something.

[0:50:48] Voice 4: And I understand quite a few of our staff will be attending, which welcome, welcome.

[0:50:54] Voice 4: We have a church fair coming up a couple of weeks later.

[0:50:58] Voice 4: Then we have the annual fall fair, which actually is in August.

[0:51:02] Voice 4: But we're hard at telling time anyhow.

[0:51:05] Voice 4: Just wanted to pass a thanks to staff and the chair for the letter to the province about the deer problem on the islands.

[0:51:13] Voice 4: It was very well written, and I understand very well received, very much appreciate that.

[0:51:19] Voice 4: Also, just conversely to Thetis, our fire department was having some issues and did a recruiting program,

[0:51:28] Voice 4: and I understand they got 12 new recruits in a short period of time.

[0:51:32] Voice 4: so actually our new blood is actually getting involved in the community and helping participate

[0:51:37] Voice 4: and we're very appreciative of that um other than that we're just we've been busy busy busy

[0:51:43] Voice 4: real estate real estate real estate i think we all have the same story and um we're all

[0:51:47] Voice 4: pretty happy thank you thank

[0:51:51] Voice 21: you david uh ben mcconkey pendera welcome

[0:51:58] Trustee McConchie: um and thanks

[0:52:00] Trustee McConchie: staff organizing this meeting and then pretty common moment for other trustees

[0:52:03] Trustee McConchie: and there's just two things i mean i can talk a lot about lots of things going on here but

[0:52:07] Trustee McConchie: But two things that are worth of mention, especially on, thanks, Trustee Fenton, for noting that it's National Indigenous Peoples Day today.

[0:52:13] Trustee McConchie: And I'm extremely proud of the work of the North Kendra Local Trust Committee, particularly in the ruling that happened with James Island.

[0:52:20] Trustee McConchie: For those that aren't familiar, we argued to the Provincial Approving Officer, James Island, which is part of the Associated Islands, North Kendra Island.

[0:52:27] Trustee McConchie: We argued to the Provincial Approving Officer that they need to consult with the SAO, the WSANIC Council.

[0:52:34] Trustee McConchie: And we sent it off, you know, with the help of Lisa Wilcox, who we missed tremendously here at the trust.

[0:52:43] Trustee McConchie: We sent it to the provincial approving officer, came back and the provincial approving officer agreed and in fact voted a number of our arguments that we made on behalf of the sale.

[0:52:53] Trustee McConchie: And the fact that the folks, if they want to subdivide, they certainly got to talk to First Nations communities if they want to proceed with any type of development.

[0:53:00] Trustee McConchie: And I think that's a huge step forward positively for our actual relations, you know, on the ground legalities with regards to the islands trust.

[0:53:10] Trustee McConchie: So I'm hoping that leads to a positive outcome for reconciliation for our island communities.

[0:53:16] Trustee McConchie: And then my second comment I want to make is just I want to give thanks to public servant Dave Howe, who is our CRD director for the Southern Gulf Islands for over 10 years.

[0:53:28] Trustee McConchie: Dave worked very hard on behalf of Islanders.

[0:53:31] Trustee McConchie: Anyone that gives themselves to public service deserves credit.

[0:53:35] Trustee McConchie: And Dave certainly was involved in a lot of environmental initiatives, including cleaning up the beaches from derelict boats.

[0:53:43] Trustee McConchie: And certainly Dave and I didn't agree all the time, but I respect his service.

[0:53:47] Trustee McConchie: And I just wanted to give a shout out because he resigned for personal reasons.

[0:53:52] Trustee McConchie: Anyways, that's all I have to say for now. So thanks very much for the opportunity, Steve.

[0:53:56] Voice 21: Thank you, Ben.

[0:53:59] Voice 21: uh lee middleton such an eye thank

[0:54:06] Trustee Middleton: you chair and um yeah here as well as uh as paul mentioned there's

[0:54:11] Trustee Middleton: been a big influx of people and i it's really neat many young kids are coming to school enrollment

[0:54:16] Trustee Middleton: next year will be the highest it's been in years and years despite the housing challenges i'm sure

[0:54:22] Trustee Middleton: more people would move their families here um we're housing more available but i think it's

[0:54:28] Trustee Middleton: neat it's very healthy for the island it's sort of a passing of the generational torch in some ways

[0:54:33] Trustee Middleton: and this we've talked about this in the past and but i reflected before making these comments that

[0:54:40] Trustee Middleton: such uh population change would not have been possible and nor would we have been able to

[0:54:45] Trustee Middleton: weather the pandemic as well as we did had it not been for several very hard-working people

[0:54:50] Trustee Middleton: who provide us um internet we we now the the final stages of some very good service are in

[0:54:56] Trustee Middleton: place here you'll notice my signal is partly due to inflation that the there are rooming

[0:55:04] Trustee Middleton: factory trawler in the middle of the straight that's rebroadcasting the signal but the less

[0:55:08] Trustee Middleton: we talk about that the better um but there are several people who've made internet work here and

[0:55:14] Trustee Middleton: the this thing left with beacon wireless was was the the early installer uh the folks at orcas

[0:55:22] Trustee Middleton: us online on orcas island in in the san juans and then most particularly here on saturn as a

[0:55:28] Trustee Middleton: gentleman by the name of colin kirwin who's who's just done a fantastic job with south island net

[0:55:33] Trustee Middleton: and you know we eagerly await connected coast but i fear there's no way they can be on their

[0:55:38] Trustee Middleton: construction schedule i think we're going to be years away before we get fiber to the home

[0:55:43] Trustee Middleton: uh as part of that program through the regional district and in the interim we've relied on these

[0:55:48] Trustee Middleton: these islanders who've done just a fantastic job and they've allowed people to bring families here

[0:55:54] Trustee Middleton: people like myself to largely work from here and really we've done what we always talked

[0:55:59] Trustee Middleton: about when we talked about the internet coming to these islands it's it's basically allowed a

[0:56:04] Trustee Middleton: different type of greener economy to flourish here and uh so i just wanted to say hats off

[0:56:10] Trustee Middleton: to all those individuals and and the people whose shoulders they've stood on to do very very early

[0:56:15] Trustee Middleton: community connectivity through cobbled together industry canada grants and such like that

[0:56:21] Trustee Middleton: um robert montgomery here is well known to many older islanders who built a very very early

[0:56:26] Trustee Middleton: internet system so um and i think on all of your islands you probably have such individuals who

[0:56:32] Trustee Middleton: that have been trying to make it work and or are making it work so so thanks to them for

[0:56:38] Trustee Middleton: for allowing us all in many cases to be here and certainly meet politically as we are right now i

[0:56:45] Trustee Middleton: mean that's this just couldn't have happened several years ago so it's it's quite neat so

[0:56:50] Trustee Middleton: thank you all thank

[0:56:51] Trustee Luckham: you um i have uh deb morrison markdown is absent i don't believe she's here i

[0:56:59] Trustee Luckham: hope she is well um i i will just note in passing here that i have uh reports uh from uh north

[0:57:07] Trustee Luckham: pender island that there's presently over 100 cases of covet on that island and certainly the

[0:57:12] Trustee Luckham: community is struggling and uh i just want to send out my thoughts to them and wish you all a quick

[0:57:17] Trustee Luckham: recovery um and um and hopefully that's uh not affecting uh too many people but i'm

[0:57:25] Trustee McConchie: just i'm just

[0:57:26] Trustee McConchie: recovering from code myself actually chair luck so i appreciate that

[0:57:29] Trustee Luckham: okay well thank you ben i didn't

[0:57:31] Trustee Luckham: want to point you out specifically but uh i was aware of that and you're certainly sounding good

[0:57:36] Trustee Luckham: and looking good so that's good news so thank you um let's continue on laura patrick salt spring

[0:57:42] Trustee Luckham: island hello

[0:57:44] Trustee Patrick: um so let's start with our ganges village planning we are actually pausing that

[0:57:51] Trustee Patrick: project right now at the end of some community consultation while we re-engage with first

[0:57:56] Trustee Patrick: nations on what they're expressing as interest to do co-planning with ganges which is really

[0:58:01] Trustee Patrick: exciting and terrifying at the same time as we figure out how to do that. The housing task force

[0:58:09] Trustee Patrick: is working diligently to get their recommendations done as quickly as possible. You may hear about

[0:58:15] Trustee Patrick: our accessory dwelling unit bylaw that's making its way around. You actually have far more liberal

[0:58:21] Trustee Patrick: cottage and suite rules than we do on Salt Spring. We still have the old seasonal cottage and that's

[0:58:27] Trustee Patrick: it um the i i toured uh last week um the 34 brand new units of croft and brook housing that will be

[0:58:36] Trustee Patrick: beginning to be moved into this week this project was was as it is now started in 2015

[0:58:44] Trustee Patrick: and only opening today um and actually it was underway before that with previous groups

[0:58:49] Trustee Patrick: couldn't do it so this was the group that brought it home uh they had over a hundred applications

[0:58:55] Trustee Patrick: applications for those 34 units of people already living on Salt Spring. I think for all of us,

[0:59:01] Trustee Patrick: as we all talk about housing, we need to work together on all these great creative solutions

[0:59:05] Trustee Patrick: I'm hearing coming from the different islands, even Bowen, what you were, you're doing with your

[0:59:09] Trustee Patrick: suites and the sizes. We need to all be working together and sharing diligently our lessons

[0:59:14] Trustee Patrick: learned. The Mount Maxwell watershed project that transitioned Salt Spring is leading through grant

[0:59:21] Trustee Patrick: funding and our wildfire resiliency work is associated with that project they're getting

[0:59:27] Trustee Patrick: some early findings from their field work really finding severe sedimentation coming from the

[0:59:33] Trustee Patrick: gravel roads that are running through the area so you will

[0:59:36] Trustee Patrick: be sharing all that information because

[0:59:37] Trustee Patrick: it'll be relevant to your islands the watershed protection strategic plan is is well underway

[0:59:44] Trustee Patrick: this is for bringing multiple agencies together under one strategic plan i think that's really

[0:59:49] Trustee Patrick: showing how we can do our coordination work as Islands Trust and I'm looking forward to that

[0:59:54] Trustee Patrick: report and again that should be useful to you so thank you. Thank you very much.

[1:00:00] Trustee Luckham: Laura.

[1:00:00] Trustee Luckham: Tim Peterson, Leskete Island.

[1:00:05] Voice 19: Thank you, Chair.

[1:00:06] Voice 19: Coming to you from Ajete, Leskete Island.

[1:00:10] Voice 19: As Trustee Johnson mentioned,

[1:00:12] Voice 19: there was a sort of an ad hoc community meeting

[1:00:15] Voice 19: last weekend addressing some sort of late arising concerns

[1:00:21] Voice 19: about the trust policy statement and potential impacts.

[1:00:26] Voice 19: I would say that it was another reminder of the gaps in engagement and communication that can happen between, you know, the trust organization and actually reaching people in terms of the somewhat late timing.

[1:00:48] Voice 19: timing, certainly not due to the fact that my colleague and I have certainly attempted

[1:00:56] Voice 19: in the past to get people engaged, and we have in fact had people involved in prior

[1:01:01] Voice 19: engagement sessions, but as often happens, a little bit of misinformation getting sort

[1:01:13] Voice 19: of spun into some some fear and confusion uh uh tends to generate um more interest than we might

[1:01:24] Voice 19: uh get uh in the normal course of the the process so i've been spending actually a lot of time sort

[1:01:31] Voice 19: of pondering um engagement i know it's not just uh it's not just islands trust it's not just local

[1:01:38] Voice 19: local government it's all all levels of government that uh have issues and need to help improve find

[1:01:44] Voice 19: ways to improve public engagement and uh it is difficult one of the themes that was uh commonly

[1:01:51] Voice 19: brought up is of course that um typically young

[1:02:00] Voice 21: uh

[1:02:05] Voice 19: younger uh folks working racing uh to spend

[1:02:08] Voice 19: going to meetings especially if those meetings are being held during working hours and and um

[1:02:12] Voice 19: You know, these are problems not unique to the trust, but certainly got me thinking again about how we might approach these engagement initiatives differently, better.

[1:02:30] Voice 19: and you know the biggest thing that's occurred to me is sort of to reach out to the public and

[1:02:36] Voice 19: try and ask and see if we can get some feedback on how how how do they the the public want to

[1:02:44] Voice 19: be engaged what what ways work for them and uh and sort of broaden our scope and and reach more

[1:02:50] Voice 19: people but uh those have been my musings over the last period of time and i thank you for my time

[1:02:56] Trustee Luckham: Thank you very much

[1:02:57] Trustee Luckham: Tim. Tahira Rockefeller.

[1:03:03] Voice 32: I'm going to let Trustee Wolverton cover Galliano.

[1:03:06] Voice 32: She's good at that.

[1:03:08] Trustee Luckham: Bless you. Thank you very much. Nice to see you on our meeting today.

[1:03:14] Voice 26: Trustee Rogers.

[1:03:19] Trustee Rogers: Thank you. So I want to acknowledge that I have the privilege of

[1:03:28] Trustee Rogers: living in Alcatsum, Howe Sound, and the traditional territories of the Coast Salish and the

[1:03:35] Trustee Rogers: Squamish peoples. And I'm very pleased to acknowledge that, particularly on National

[1:03:40] Trustee Rogers: Indigenous Peoples Day. What can I say about our area that others haven't already said? Our real

[1:03:50] Trustee Rogers: real estate's gone into spheres that I cannot understand.

[1:03:54] Trustee Rogers: And that's one thing.

[1:03:57] Trustee Rogers: I mean, we don't have very much permanent housing,

[1:04:01] Trustee Rogers: so it's not really a housing crisis,

[1:04:03] Trustee Rogers: but it will become, as money becomes no object,

[1:04:07] Trustee Rogers: it will become a development issue.

[1:04:11] Trustee Rogers: And well, it's already, it has been for quite a while

[1:04:15] Trustee Rogers: as people develop in ways

[1:04:16] Trustee Rogers: that are not always the best for the,

[1:04:21] Trustee Rogers: or often not the best for the ecosystem.

[1:04:24] Trustee Rogers: I want to just take a second

[1:04:26] Trustee Rogers: on National Indigenous Peoples Days to recognize,

[1:04:30] Trustee Rogers: however, the, first of all,

[1:04:33] Trustee Rogers: that the relation, our relationship

[1:04:34] Trustee Rogers: with the Scrummage people,

[1:04:35] Trustee Rogers: the Scrummage people has, is starting to evolve.

[1:04:38] Trustee Rogers: We're starting to see some of the efforts to reach out,

[1:04:44] Trustee Rogers: to come to fruition uh had an extremely productive get together with them last uh last week around a

[1:04:51] Trustee Rogers: particular project on keats um really great discussion but what struck me uh most is uh

[1:04:59] Trustee Rogers: and it's not just the skirmish it's also slave tooth and other nations is the amount of resources

[1:05:04] Trustee Rogers: that those nations are now putting into ecosystem management and how their areas are being developed

[1:05:10] Trustee Rogers: um it they had they have they have environmental and and and oversight uh capacities that we as

[1:05:19] Trustee Rogers: the trust could only dream of in terms of their ability to do that we you know they have they

[1:05:25] Trustee Rogers: have specialists to the extent that the slay with tooth would just grant an authority to

[1:05:30] Trustee Rogers: oversee the development up in the indian arm uh to the north end to the watershed up there

[1:05:35] Trustee Rogers: It's amazing what it is they're doing. And what's also amazing is, particularly in our area,

[1:05:42] Trustee Rogers: and in Alcázar-Mao Sound, is the amount of cooperation and the way that

[1:05:49] Trustee Rogers: organizations are finding ways to work with the Skålmarsson that they're willing to work with

[1:05:54] Trustee Rogers: us. The biosphere is a real key for that, and I'm just thrilled to be associated with them and to

[1:06:03] Trustee Rogers: and to watch the work that they're doing and trying to foresee that but i really want to

[1:06:07] Trustee Rogers: acknowledge and hold my hands up to the work that the that the that the local first nations are

[1:06:12] Trustee Rogers: doing in our area to make make it a far more sustainable way so thanks that's what i wanted

[1:06:17] Trustee Rogers: to say thank you dan uh uh

[1:06:23] Trustee Luckham: grant uh scott one

[1:06:24] Trustee Scott: behalf thank you uh i think alex covered off

[1:06:29] Trustee Scott: the apc issue short term vacation rentals housing everybody has the same going on in their islands

[1:06:38] Trustee Scott: the big thing here of course um is the ferries and uh apparently we have the worst service uh

[1:06:44] Trustee Scott: in the ferry fleet in terms of overloads people how long people have to wait and the unique thing

[1:06:51] Trustee Scott: this year is it started in february and it it hasn't it hasn't been as bad but we've had four

[1:06:57] Trustee Scott: four sailing weights already and as David Critchley pointed out it creates a lot of resentment to the

[1:07:04] Trustee Scott: people on Denman because they feel like it's kind of a speed bump for all these people coming over

[1:07:09] Trustee Scott: here and the Denman people get stuck up on the on the road up there so it's well understood

[1:07:13] Trustee Scott: so we met with the two ministers Osborne and Fleming we pointed all this out to them

[1:07:18] Trustee Scott: we met with the ferry authority people the one thing we pointed out to them that got

[1:07:24] Trustee Scott: they seem to is that the ferry is using one lane of the highway on hornby as an extension to the

[1:07:31] Trustee Scott: parking lot and if you go and park your car on a road you're going to get told and ticketed but

[1:07:38] Trustee Scott: the ferry somehow uh put people in a position of having to do that so one lane is completely

[1:07:43] Trustee Scott: blocked off there's kids playing on a hot day there's dogs kids people out and they it's just

[1:07:51] Trustee Scott: a very untenable situation and although it's acknowledged so we're pushing for a two-ferry

[1:07:56] Trustee Scott: solution just putting a bigger ferry on hornby you could just make it worse for the people on

[1:08:01] Trustee Scott: denman so we don't want to see that either so it's a big issue um and why is it happening i think

[1:08:07] Trustee Scott: this year it's probably a lot to do with people the lid came off covid maybe not totally but um

[1:08:14] Trustee Scott: it's sad to hear some places it seems to be getting worse so i just like to end by saying

[1:08:19] Trustee Scott: i really wonder how appropriate it is to have uh one of these a trust council meeting on national

[1:08:25] Trustee Scott: indigenous day i know a lot of organizations and companies have closed down in respect so i just

[1:08:30] Trustee Scott: wondered why we happen to be doing this so thank you i'll leave it there thank you

[1:08:39] Trustee Scott: uh scott for

[1:08:40] Trustee Luckham: your last remark appreciate that i did one to that myself but um there we go um let's go on to uh

[1:08:50] Trustee Luckham: Thank you,

[1:08:54] Chair Stamford: Chair, and I'm for the first time attending a remote meeting from my own home

[1:09:00] Chair Stamford: on Chaltnowich and Alcotsam, primarily because, just as Trustee Middleton said, we have some

[1:09:08] Chair Stamford: amazing new islanders, not necessarily from Gambier, but from around the area that are

[1:09:16] Chair Stamford: providing updated services and are really committed to that rural internet connectivity

[1:09:22] Chair Stamford: so shout out to rain coast network out of savory and passage islands

[1:09:30] Chair Stamford: also in line with internet connectivity and our our growing young community and just a reminder

[1:09:37] Chair Stamford: that our local trust area had an increase in population of 74 percent so and that is more

[1:09:45] Chair Stamford: more young people but connect the coast is coming to gambier they did some survey work a couple of

[1:09:51] Chair Stamford: weeks ago and just a few minutes ago i did get confirmation dan that keats is part of

[1:09:58] Chair Stamford: the connect the coast they just haven't updated their mapping yet um are the gambier official

[1:10:06] Chair Stamford: community plan slowly chugs along we've got a couple of new maps we're waiting for a contractor

[1:10:13] Chair Stamford: to be hired by the end of this month to continue that project there has actually been some movement

[1:10:20] Chair Stamford: in the new brighton dock ownership issue as our regional district has provided some resources and

[1:10:26] Chair Stamford: are participating in discussions with nichkai development corporation which is the um the

[1:10:35] Chair Stamford: the fairly extensive corporation that the Squamish and Suela Tooth and Musqueam have created

[1:10:45] Chair Stamford: for some of their big Vancouver projects. It also is managing, is the overall owner of

[1:10:51] Chair Stamford: New Brighton Dock. But we continue to, we're just happy that that is being looked at now,

[1:10:56] Chair Stamford: and there's some discussions. I'm just looking through, one of the things I've been dealing

[1:11:05] Chair Stamford: with this week is there's been a large dock structure that's blown up on gambier harbor

[1:11:12] Chair Stamford: beach it's concrete and styrofoam it's breaking to bits desperate to try and find somebody to

[1:11:19] Chair Stamford: to at least pay for having it removed it looks like metro vancouver is willing to come out of

[1:11:25] Chair Stamford: their jurisdiction on their marine cleanup day and pick it up i just need to find the funding

[1:11:31] Chair Stamford: to make that happen. So again, just demonstrating how the Alcatsum area is really working towards

[1:11:38] Chair Stamford: cooperative activities. And it's beyond just lines on a map now. So it's really exciting,

[1:11:46] Chair Stamford: but very challenging. So I think I'll leave it at that. Thank you.

[1:11:52] Voice 25: Thank you very much, Kate. My next speaker, Cameron

[1:11:58] Trustee Luckham: Thorne, I think is absent. Looks like it's so.

[1:12:03] Trustee Luckham: Jane Wolverton speaking for Galleano.

[1:12:08] Voice 11: Thank you, Chair.

[1:12:09] Voice 11: Welcome.

[1:12:11] Voice 11: Just want to acknowledge, as many have, that this is National Indigenous Peoples Day.

[1:12:17] Voice 11: And in line with that, to draw your attention, if you haven't had a chance to see the podcast about Cooper Island done by Duncan McHugh and the CBC, it's a pretty difficult podcast.

[1:12:29] Voice 11: cast but i would recommend it uh to everyone to give a a good understanding of of some of the

[1:12:36] Voice 11: issues also just to draw your attention to the make a number of matriarchs um have come together

[1:12:43] Voice 11: on galliano a few times to create uh it's called the water we call home and that's including

[1:12:50] Voice 11: matriarchs from galliano uh penelope at slam and musqueam um and there's another one i can't

[1:12:57] Voice 11: remember um but they have talked about how they used to gather uh because they were all connected

[1:13:04] Voice 11: by the water they were all on fishing boats they used to gather in different coves for meals or for

[1:13:10] Voice 11: feasts and that has been lost because of the the decline in the fishing so this will open july 23rd

[1:13:18] Voice 11: on galliano with a film uh and uh so if you're interested let me know and i could i could get

[1:13:26] Voice 11: get you more information. Also, just to say, also acknowledge Dave Howe and his support to

[1:13:32] Voice 11: Galliano during his years as the CRD director. We really appreciate that support. And then

[1:13:41] Voice 11: on to just the people are kind of coming out and starting to gather again. But at the same time,

[1:13:48] Voice 11: COVID is really hitting a lot of people on the island. The issue of the real estate seems to

[1:13:56] Voice 11: be cooling a little bit on galliano uh but housing is is very uh very much in short supply as our

[1:14:05] Voice 11: staff for a lot of the businesses um there's been a little bit of frustration with bc ferries and

[1:14:12] Voice 11: its unpredictability because of their crew shortages where people generally would catch

[1:14:18] Voice 11: a very early morning boat into swartz bay in order to attend medical appointments and now

[1:14:24] Voice 11: they can't really rely on that we also are having many many visitors and our local doctor

[1:14:32] Voice 11: will be leaving our only doctor uh she'll be leaving in august and just to let you know we

[1:14:38] Voice 11: have a cim coming up um regarding uh groundwater dpa thanks that's it okay

[1:14:47] Voice 25: thank you very much

[1:14:48] Voice 25: you

[1:14:48] Trustee Luckham: james for your report um i have steve wright marked as absent here as well so it looks like

[1:14:56] Trustee Luckham: we're not going to hear from south pender today hopefully everybody's okay there um therefore

[1:15:03] Trustee Luckham: that brings us to the end of the trustee round table and i consider ourselves blessed we're ahead

[1:15:09] Trustee Luckham: of schedule which is fantastic um we do have a break scheduled for 15 minutes following trustee

[1:15:16] Trustee Luckham: round table i think it might be appropriate to go into that break uh for 15 minutes and and then

[1:15:22] Trustee Luckham: come back at at 2 30 and uh begin the uh section four of the agenda is there any objection to that

[1:15:32] Trustee Luckham: not seeing anybody objecting then let's uh doug fenton you have something just

[1:15:42] Voice 16: a question uh

[1:15:43] Voice 16: regarding a motion to actually put

[1:15:46] Voice 16: the National Indigenous People's Day on our radar

[1:15:50] Voice 16: as a non scheduled day so that we can function locally

[1:15:53] Voice 16: as needed for future meetings or future years, yeah.

[1:15:59] Voice 16: Any thoughts on that?

[1:16:00] Voice 16: We've

[1:16:01] Trustee Luckham: only adopted the agenda

[1:16:02] Trustee Luckham: and that's certainly a good thing to discuss.

[1:16:07] Trustee Luckham: I would suggest the executive committee

[1:16:11] Trustee Luckham: can take that up for future.

[1:16:13] Voice 21: Mr. Chair, he

[1:16:14] Voice 21: can make a motion.

[1:16:23] Voice 21: Then it still would need to go in as a new business item.

[1:16:26] Voice 21: I'm sorry.

[1:16:28] Voice 25: Oh, I see.

[1:16:29] Voice 25: Okay.

[1:16:36] Voice 21: Let's consider this over the break, okay?

[1:16:38] Trustee Luckham: It's certainly admirable.

[1:16:40] Trustee Luckham: I'm sure that we would support it.

[1:16:43] Trustee Luckham: There may be some logistic issues,

[1:16:45] Trustee Luckham: but we'd have to deal with that.

[1:16:47] Trustee Luckham: Trustee Allen, did you have something else

[1:16:49] Trustee Luckham: before the break?

[1:16:51] Trustee Allen: Yeah, can you reference the pages as well

[1:16:53] Trustee Allen: in the agenda when you-

[1:16:55] Trustee Luckham: absolutely i apologize so we will be coming back in section four which begins on page 36

[1:17:06] Trustee Luckham: okay so let's come back at 2 33

[1:17:09] Voice 26: yeah

[1:17:14] Voice 21: 233 is close enough thank you

[1:33:10] Voice 21: Okay, trustees, welcome back.

[1:33:13] Trustee Luckham: If you can turn your video on, that would help me know we have a quorum to begin. That would be great. And then I'll maybe wait for a bit before I tell you some of my thoughts.

[1:33:30] Trustee Luckham: But we're going to begin at the executive section of our agenda now with 4.1 consent items, which are listed on pages 36 through 54.

[1:33:50] Trustee Luckham: And we would approve or receive these as indicated on the item through a general consent, unless anybody wishes to speak to one of those three items.

[1:34:05] Trustee Luckham: So I'll just look for a show of hands of anybody that wishes to speak to any one of those three items at 4.11, 4.12, or 4.13.

[1:34:21] Trustee Luckham: Just give everybody a moment to reflect on that, pages 36 through 54.

[1:34:26] Trustee Luckham: So I'm going to then now take it that we will receive those for information or approve them as indicated on the agenda.

[1:34:35] Trustee Luckham: this will now bring us to section 4.2 page 55 of the agenda and we're going to receive the uh

[1:34:44] Trustee Luckham: provide the opportunity for the chief administrative officer to present his uh

[1:34:49] Trustee Luckham: summary report um over to you ceo hudson billy

[1:34:53] Voice 20: thank you chair locum and good afternoon trust

[1:34:56] Voice 20: council it's great to be with you here on national uh indigenous people's day and the first day of

[1:35:02] Voice 20: summer um i hope you're all well uh this is an opportunity opportunity for me to speak briefly

[1:35:07] Voice 20: to you on a few matters which i will take the opportunity to do i won't reiterate all the

[1:35:13] Voice 20: the comments that are on page 55 which is uh my quarterly report but certainly respond to any

[1:35:18] Voice 20: questions um so starting out obviously um there's three significant issues for this trust council

[1:35:26] Voice 20: the discussion and dispensation of the governance report the receipt of results of the policy

[1:35:32] Voice 20: statement engagement process and the approval of elections bylaw and draft agreements for

[1:35:37] Voice 20: upcoming elections those are obviously important matters for you for the June meeting to that end

[1:35:43] Voice 20: we've tried to minimize the amount of reporting to you and include as many regular items in the

[1:35:49] Voice 20: consent agenda as possible but there is business that needs to be done and your patience is

[1:35:53] Voice 20: appreciated as you consider some of these other reports prior to the end of the term

[1:35:59] Voice 20: just letting you know that in september i'll provide a narrative update on the strategic plan

[1:36:05] Voice 20: for your edification otherwise the report in the agenda is is complete but i'll i will provide that

[1:36:14] Voice 20: update to you keep in mind like the beginning of beginning of your term the strategic plan

[1:36:20] Voice 20: is ongoing so it will move in and it's being funded um as of last march into the coming year

[1:36:27] Voice 20: and the coming trust council and the same concept applies for projects so we're in that interesting

[1:36:34] Voice 20: space where you are approving projects that others may or may not inherit and you'll have funded

[1:36:41] those projects going forward so we're mindful

[1:36:44] Voice 20: of that as we move into into the fall with regards

[1:36:48] As far as staffing of the organization,

[1:36:50] Voice 20: I'm here to tell you again that we remain challenged to maintain a full complement of staff, particularly in the planning profession.

[1:36:58] Voice 20: If you go to the Civic Info page today, there will be postings for between 40 and 50 planners for various positions across the province.

[1:37:10] Voice 20: whether that's a matter of the marketplace what people term is the great resignation

[1:37:16] Voice 20: new opportunities changing work arrangements either way this is real it's a challenge to

[1:37:24] Voice 20: the trust and it's a daily part of our work and a significant part of my work right now we're in

[1:37:31] Voice 20: the marketplace for a director of planning services and that's well underway that competition

[1:37:34] Voice 20: as well as the regional planning manager for Salisbury Island.

[1:37:38] Voice 20: On a somewhat related note, you're probably aware or you hear media reports

[1:37:43] Voice 20: that there's discussions between the province and the lead union, BCGEU,

[1:37:49] Voice 20: around working conditions and their future agreements.

[1:37:54] Voice 20: You can anticipate some certainty of where that's going towards the end of August.

[1:37:58] Voice 20: That may or may not affect how operations are conducted for the Islands Trust.

[1:38:03] Voice 20: I will certainly keep you updated as things move forward.

[1:38:07] Voice 20: And now I'm going to just briefly talk about the budget and draw your attention to a couple of matters.

[1:38:13] Voice 20: Of course, at our last meeting, you adopted the budget.

[1:38:16] Voice 20: And this first quarter is our opportunity to begin to implement some of those changes.

[1:38:22] Voice 20: You'll see that our regional offices have closed those regional offices as per your direction.

[1:38:28] Voice 20: But there's two other things to point out.

[1:38:30] Voice 20: one is electronic meetings we've done an able job I think or a reasonable to able job over the last

[1:38:39] Voice 20: couple of years moving into the electronic space of an LTC meeting basis and even

[1:38:45] Voice 20: today sitting as a trust counsel and conducting an electronic meeting but we've been on the backs

[1:38:52] Voice 20: of our executive committee for the LTC meetings and what I mean by that is they walk around and

[1:38:57] Voice 20: and they take all the electronic equipment with them meeting to meeting.

[1:39:02] Voice 20: Probably not sustainable as a model, nor is it sustainable to have connectivity,

[1:39:09] Voice 20: at least until the connected coasts makes us all uniform, across the whole trust area.

[1:39:15] Voice 20: So as we move into next term, we're going to have to look at how we get some technology

[1:39:20] Voice 20: and get those types of technology on island in a reasonable way, and right now we're not funded for it.

[1:39:25] Voice 20: so that's a challenge that we have to keep in mind the other funding challenge that we have

[1:39:31] Voice 20: is that um when you are all on boarded there's discussions whether you should have computers

[1:39:37] Voice 20: or not this was a discussed budget item a few months ago and we initially budgeted for about

[1:39:45] Voice 20: fifteen thousand dollars to provide half of you computers for the coming term um and that budget

[1:39:52] Voice 20: was amended to seven thousand five hundred dollars at this point that does not leave us any funding

[1:39:58] Voice 20: to be able to buy any computing capacity for incoming trustees so what that means is we're

[1:40:05] Voice 20: going to be moving to a full bring your own device approach um and taking that seven thousand dollars

[1:40:12] Voice 20: and assisting the new trustees with onboarding software onto their equipment to the degree i

[1:40:19] Voice 20: I can just explain technology to you.

[1:40:21] Voice 20: Unless there's some change,

[1:40:23] Voice 20: that will be the process moving forward.

[1:40:27] Voice 20: I'm happy to announce that there will be

[1:40:29] Voice 20: a new standing committee next term at the Islands Trust

[1:40:33] Voice 20: called the Accessibility Committee.

[1:40:36] Voice 20: Under new legislation, the Accessible British Columbia Act,

[1:40:40] Voice 20: as of September 1st, 2022, all public bodies

[1:40:44] Voice 20: and public sector organizations will be required

[1:40:47] Voice 20: to establish an Accessibility Committee.

[1:40:50] Voice 20: have an accessibility plan and a build tool to receive feedback on their progress and that needs

[1:40:57] Voice 20: to be in place a year hence in september 2023 my understanding is that there would be external

[1:41:03] Voice 20: members of the community um as members of that committee and it will have to be built into our

[1:41:09] standing committee

[1:41:10] Voice 20: meeting structure um much like any other standing committee of the islands trust

[1:41:16] Voice 20: um i just want to note uh trustee mcconkie's uh drawing your attention to the decision by

[1:41:22] Voice 20: the provincial approving officer with regards to the subdivision on james island if you haven't

[1:41:28] Voice 20: had a chance to read that uh rendering um or need a copy of it uh feel free to get in touch with

[1:41:35] Voice 20: myself or robert kojima the rpm for the southern team it is a worthy read um and finally um i would

[1:41:44] Voice 20: just like to more formally introduce Wanda Bowden who's joined us here today we're very grateful for

[1:41:50] Voice 20: her presence as Julia steps away from work on an extended leave for a few months Wanda has joined

[1:41:57] Voice 20: us she's an experienced professional she's worked for KPMG the Ministry of Agriculture with the

[1:42:03] Voice 20: Royal BC Museum and in Corporate Services for Natural Resources serving the Ministry of

[1:42:08] Voice 20: environment and climate change strategy uh so she's able given that work history to just step

[1:42:14] Voice 20: right into the position so while i say thanks to her i also ask for your patience as we work

[1:42:20] Voice 20: through any administrative um issues feel free to call her if you need to um or myself and we'll get

[1:42:25] Voice 20: back to you as soon as we can those are my remarks for june 2022 mr chair okay thank you

[1:42:32] Voice 22: Are you prepared to take any questions?

[1:42:34] Voice 22: Of course.

[1:42:35] Voice 22: So any questions for the CAO at this time?

[1:42:37] Voice 22: I see Trustee McConkie, Trustee Allen.

[1:42:41] Voice 22: Over to you, Trustee McConkie.

[1:42:43] Trustee McConchie: Just a quick question.

[1:42:44] Trustee McConchie: Thanks for the report.

[1:42:45] Trustee McConchie: I appreciate it.

[1:42:46] Trustee McConchie: It says here, you initiated a review process

[1:42:48] Trustee McConchie: of the senior intergovernmental policy advisor role

[1:42:50] Trustee McConchie: and delivery of violence trust reconciliation programs.

[1:42:53] Trustee McConchie: What is involved in the review process

[1:42:56] Trustee McConchie: of the senior intergovernmental policy advisor role?

[1:43:00] Trustee McConchie: maybe this is an in-camera discussion but i i know i know it's in your report but i'm just

[1:43:05] Trustee McConchie: wondering um you know uh what your thoughts are on that and how that how that works thank you very

[1:43:11] Voice 20: much for the question and and that's a great question as you know we do have an fte um that

[1:43:16] Voice 20: was dedicated to the secret position and that um it's being aided in person by both fiona and lisa

[1:43:25] Voice 20: over the last three or four years and as we move and the organization has really

[1:43:32] Voice 20: made some significant steps in its reconciliation journey in adopting a

[1:43:35] Voice 20: framework and adopting plan moving forward I do think we're at a specific

[1:43:39] Voice 20: period in time where how do we succeed into that into the future and that's

[1:43:46] Voice 20: what this pause is to look at that role we know we can't hire for the experience

[1:43:53] Voice 20: and insight that Lisa provided.

[1:43:56] Voice 20: So how as an organization are we moving forward?

[1:43:58] Voice 20: So we're analyzing this from a number of different perspectives.

[1:44:02] Voice 20: But meanwhile, we continue to apply a reconciliation framework

[1:44:07] Voice 20: in our business activities, including referrals,

[1:44:10] Voice 20: project outreach programming, and any emerging issues.

[1:44:13] Voice 20: If any questions come up, please refer to Claire Frader.

[1:44:16] Voice 20: And if you can't get Claire on this matter, contact me right away,

[1:44:20] Voice 20: and we will work with you.

[1:44:23] Voice 20: there's a lot of programming perspectives and priorities that we need to adopt.

[1:44:30] Voice 20: And here are some of the key things that we're planning for.

[1:44:33] Voice 20: We have to get better at working with First Nations and communicating as a unit.

[1:44:40] Voice 20: And what that means is one portion of the Islands Trust is outreaching to a nation

[1:44:46] Voice 20: and getting a communication, then another portion of the administration

[1:44:49] Voice 20: is reaching out to that same nation and the nations are going what's wrong with you people

[1:44:55] Voice 20: how come there's not a more horizontal process whereby we can communicate on a consistent basis

[1:45:02] Voice 20: and understand when a nation communicates with us um what their last words on a given issue were

[1:45:09] Voice 20: so that's a significant piece of work um policy engagement process the number one thing we're

[1:45:17] hearing

[1:45:17] Voice 20: back is that nations instead of being one-off with referrals and projects they prefer

[1:45:24] Voice 20: to have protocol agreements and written umbrella documents that guide our relationships so we think

[1:45:33] Voice 20: that this function should be focusing on the next year or two is focused or taking our reconciliation

[1:45:39] Voice 20: work and making it about more formalized protocol agreements with nations or umbrella organizations

[1:45:47] Voice 20: the representations, so that we can deal with significant business in a significant way,

[1:45:52] Voice 20: deal with business that isn't significant, but keep each other informed, and to communicate

[1:45:57] Voice 20: effectively. We have to address some of the challenges that we have in terms of privacy

[1:46:01] Voice 20: considerations, pre-planning for engagement, and funding for discussions with nations about

[1:46:07] Voice 20: significant projects. So the summary of what I'm telling you is we need some administrative work

[1:46:14] Voice 20: and some policy outreach work.

[1:46:16] Voice 20: And we think that that's the direction

[1:46:17] Voice 20: that the Allen's Trust should be undertaking

[1:46:19] Voice 20: and that that will best help us move

[1:46:21] Voice 20: to real conversations around sharing decision-making

[1:46:24] Voice 20: and governance sometime in the future

[1:46:26] Voice 20: if we establish these conversations.

[1:46:29] Voice 20: The other big one is we haven't done a great job

[1:46:33] Voice 20: and we will in the future.

[1:46:35] Voice 20: And we will commit to keeping trustees

[1:46:38] Voice 20: and local trust committees informed

[1:46:40] Voice 20: when we're having conversations

[1:46:42] Voice 20: as an organization with the nation about what's going on on an island and we probably put too

[1:46:48] Voice 20: much pressure on having one position try to do that throughout the whole organization

[1:46:54] Voice 20: so part of the so long-winded answer trustee mcconkie and i apologize for that but part of

[1:47:00] Voice 20: what we have to do is speak to you clearly and consistently about matters that are occurring in

[1:47:05] Voice 20: ltcs and to build and to not make that just a decision of a given staff person but to make

[1:47:11] Voice 20: that's part of our process going forward so those are the key pieces we're talking with senior staff

[1:47:16] Voice 20: about this how we can use the monies that are allocated with the SEPA project and to dispense

[1:47:20] Voice 20: them in a way that you will be successful in the future and we will too thank

[1:47:26] Voice 25: you ross um

[1:47:27] Trustee Luckham: trustee

[1:47:29] Trustee Luckham: uh alan and then london rice on the ceo's report um

[1:47:35] Trustee Allen: i have a question and uh a comment of concern

[1:47:38] Trustee Allen: concern. The question is, just following up with what you just said, CEO Huston Spiller,

[1:47:45] Trustee Allen: you had a meeting with the Columbus First Nations to see in your report there, but once again,

[1:47:51] Trustee Allen: Grant and I have not heard anything about it.

[1:47:55] Voice 20: Yeah, so when I speak with a staff person at

[1:47:57] Voice 20: various nations, unless there's a significant development, I wouldn't contact an elected

[1:48:02] Voice 20: official. As we go forward, there's a great point. When significant matters come that you trust us to

[1:48:09] Voice 20: bring material to you if governing um governors at a first nation level speak with governors at

[1:48:16] Voice 20: the local trust committee level and that staff can speak to staff to um to get to fertile ground

[1:48:23] Voice 20: and what we were talking about there are some heritage grant um discussions and some cultural

[1:48:28] Voice 20: heritage programming and um encouraging them to go to work with us through a process so

[1:48:33] Voice 20: it's not something i would normally contact you with but there are many examples of things that

[1:48:38] Voice 20: have happened that we should be contacting you that just didn't happen to be one of them

[1:48:43] Trustee Allen: all right and then my comment is i really have concerns with this um with you not giving

[1:48:48] Trustee Allen: computers to new new trustees when i ran two turns three turns ago i only had a desktop i didn't have

[1:48:55] Trustee Allen: a laptop um i i don't agree with this i just feel you know you've already cut you cut all these

[1:49:03] Trustee Allen: offices to save fifteen thousand or twelve thousand three hundred dollars from the budget

[1:49:07] Trustee Allen: of a nine million dollar budget and now we're cutting fifteen thousand dollars from computers

[1:49:13] Trustee Allen: for new trustees i just don't get that we keep on chipping away at all the trustees

[1:49:19] Trustee Allen: costs and um i i just have concerns with this because i don't if we're going to try encourage

[1:49:24] Trustee Allen: young trustees to run not many of them will have a laptop and um and i just don't you know either

[1:49:31] Trustee Allen: have some sort of contingent where you have funding so they can get another computer if

[1:49:35] Trustee Allen: If they do have a computer, some extra money or something.

[1:49:37] Trustee Allen: So I'm not in agreement with that at all.

[1:49:44] Voice 21: Okay, thank you, Trustee Allen.

[1:49:46] Voice 21: Longer I, Scott Rogers.

[1:49:57] Voice 21: Are you speaking?

[1:50:02] Voice 24: Sorry, I forgot to hit the unmute button.

[1:50:05] Voice 24: Yeah, just a question about the Accessibility Committee and the external members.

[1:50:10] Voice 24: I don't know a lot about it.

[1:50:11] Voice 24: I remember reading a newspaper report about are these appointed by government and paid by government?

[1:50:17] Voice 24: or is it all volunteer work on these committees just curious about that well

[1:50:24] Voice 20: i think the

[1:50:25] Voice 20: legislation came through a number of months ago my understanding is that there would be need to

[1:50:30] Voice 20: have external committees external members representative of community to be attended

[1:50:37] Voice 20: to the public sector i've got no more detail and i've had no more time and anytime someone gives

[1:50:43] Voice 20: me a year and a half to figure something out i take try and take advantage of a year and a half

[1:50:48] Voice 20: So I don't have a detailed answer for you,

[1:50:51] Voice 20: but that'd be a great question for, you know,

[1:50:53] Voice 20: a great governance question

[1:50:55] Voice 20: or a great executive committee question

[1:50:56] Voice 20: as they ask for details around the standing committee.

[1:51:00] But as I understand it, yes.

[1:51:03] I don't believe these are paid positions,

[1:51:05] but ultimately that may be up to trust counsel

[1:51:08] Voice 20: whether they're stipends associated or not.

[1:51:10] Voice 20: I just don't know.

[1:51:11] Voice 24: Okay.

[1:51:12] Voice 24: I was just concerned about the budgetary implication,

[1:51:15] Voice 24: budget implications, so thank you.

[1:51:17] Voice 20: you'll have one more budget before you have to start paying for that so um so we have time to

[1:51:22] Voice 20: recover from a financial perspective trustee scott

[1:51:28] Trustee Luckham: rogers peterson critchley on the ceo

[1:51:32] Voice 25: report thank

[1:51:35] Trustee Scott: you uh further on alex's point uh cao i think it would be very uh reasonable for you to at least

[1:51:43] Trustee Scott: send us a memo or put something on our local trust committee from you stating you had met with them

[1:51:48] Trustee Scott: and what what you met with them about particularly the whole thatch situation it's a while ago now

[1:51:55] Trustee Scott: but we were in a horrible position here when uh senior staff met with comox we had no idea of it

[1:52:01] Trustee Scott: it got out and people are approaching us we had no idea so i think it would be good for you to

[1:52:05] Trustee Scott: just let us know not much more than what you just said it just lets us know what's going on thank

[1:52:10] Trustee Scott: you okay

[1:52:12] Trustee Luckham: thank you trustee scott uh trustee langerice and scott you can lower your hands

[1:52:17] Trustee Luckham: and i'll go to rogers peterson and critchley um

[1:52:21] Trustee Rogers: i want to just follow up on alex's second point

[1:52:24] Trustee Rogers: i totally agree with him uh i think it's very short-sighted that the budget but remember this

[1:52:30] Trustee Rogers: is the budget that was cobbled together in march and in fact the the proposal from that we were

[1:52:38] Trustee Rogers: dealing with would have cut all of the money from that from the capital budget for the for the for

[1:52:43] Trustee Rogers: incoming computers and the resolution was proposal from staff was to reinstate half of it 75 and we

[1:52:49] Trustee Rogers: didn't but i um i'd be very very happy if uh if this trust council reinstated sufficient funds to

[1:53:00] Trustee Rogers: make sure that incoming trustees uh have the option of having computers uh provided for them

[1:53:07] Trustee Rogers: rather than having a full bring your own model i think that's that's not a very uh equitable

[1:53:14] Trustee Rogers: approach to this um and i think it requires it requires this trust council to do that and i guess

[1:53:22] Trustee Rogers: we can take it to ec and bring a proposal to to trust council in september to amend the budget

[1:53:27] Trustee Rogers: for that if i if this trust council sort of directs us to do that um directs the ec to do

[1:53:35] Trustee Rogers: that because i see it as a big problem for the incoming trust council i think there should be

[1:53:40] Trustee Rogers: sufficient funds to at least fund half the trust council um which is sort of the as i understand

[1:53:47] Trustee Rogers: it's sort of the estimate about how many people want to bring their own versus how many want the

[1:53:51] Trustee Rogers: provision of a of a uh a computer so um if you want ec to do that and bring a proposal we could

[1:54:00] Trustee Rogers: could do that between now and September

[1:54:02] Trustee Rogers: and have a press council present considering

[1:54:06] Trustee Rogers: amending the budget accordingly.

[1:54:09] Trustee Luckham: Right, thank you, Dan.

[1:54:11] Trustee Luckham: Just maybe comment, perhaps that should come through FPC

[1:54:14] Trustee Luckham: as a recommendation and can be managed accordingly.

[1:54:18] Voice 21: Trustee Peterson, over to you.

[1:54:24] Voice 19: Thank you, Chair.

[1:54:26] Voice 19: I'm just going to echo what Trustee Allen

[1:54:28] Voice 19: and then Trustee Rogers said about the equipment

[1:54:33] Voice 19: for incoming trustees, like Trustee Allen.

[1:54:37] Voice 19: When I was first elected,

[1:54:39] Voice 19: I did not have suitable equipment.

[1:54:42] Voice 19: And I think it is an equity issue,

[1:54:45] Voice 19: especially if we're at all considering

[1:54:48] Voice 19: trying to encourage younger people to run.

[1:54:52] Voice 19: And I just don't think, I mean, I don't even,

[1:54:55] Voice 19: maybe I missed something from CAO,

[1:54:57] Voice 19: but it doesn't sound like we have any contingency

[1:55:01] Voice 19: in case we have an incoming trustee

[1:55:03] Voice 19: or several incoming trustees who don't have any equipment

[1:55:07] Voice 19: to bring of their own.

[1:55:09] Voice 19: So I agree with trustee Rogers,

[1:55:11] Voice 19: I'd like us to revisit this

[1:55:15] Voice 19: and I support any action on trying to revisit this

[1:55:20] Voice 19: and properly fund equipment for incoming trustees, thank you.

[1:55:27] Voice 21: Thank you, Trustee Critchley, then Brent.

[1:55:32] Trustee Critchley: Thank you, just a comment.

[1:55:34] Trustee Critchley: first of all on the computer issue surely the the existing computers that are out there in the field

[1:55:40] Trustee Critchley: and in the hands of current trustees are going to be returned to the trust and hopefully most of

[1:55:46] Trustee Critchley: them will be in in working order is that that should be taken into account that they're not

[1:55:51] Trustee Critchley: not going to be the fact that there's no computers available to anybody

[1:55:56] Trustee Critchley: but that wasn't the point that I was raising my hand for I'm concerned about the ability of the

[1:56:03] Trustee Critchley: the trust to offer wages or salaries that are competitive in the marketplace.

[1:56:11] Trustee Critchley: And that's always been an issue, as I understood it, with respect to hiring planners in particular.

[1:56:18] Trustee Critchley: And I saw in the clipping service, I think it was from Gabriel Ola Island, a newspaper

[1:56:24] Trustee Critchley: paper account that mentioned the uh turnover in bylaw uh staff and that we were not in a position

[1:56:35] Trustee Critchley: to pay a competitive salary there that we were paying somewhere around 30 dollars and and

[1:56:40] Trustee Critchley: everybody else was around 38 that was in a public newspaper so i'm not telling tales out of school

[1:56:47] Trustee Critchley: Bill here. That being the case, there seems to me a couple of options. It was mentioned in the

[1:56:57] Trustee Critchley: governance report or suggested that perhaps we were not wedded to follow the public service

[1:57:06] Trustee Critchley: grid, as it were. So I'm wondering if that has been followed up. Are we in fact married to that

[1:57:16] Trustee Critchley: that without any latitude as a matter of law.

[1:57:23] Trustee Critchley: And if we are married to it,

[1:57:26] Trustee Critchley: is there any provision or any hope for the amendment

[1:57:29] Trustee Critchley: of that grid to reflect a more competitive wages?

[1:57:36] Trustee Critchley: Those are my questions, thank you.

[1:57:40] Voice 20: Mayor Redekopal.

[1:57:41] Voice 20: Well, those are profound questions, Trustee Critchley.

[1:57:44] Voice 20: um the short answer is no nothing's being taken up i expect that um a future governance committee

[1:57:52] Voice 20: would would work its way into that question which is uh one of the more profound or interesting

[1:57:58] Voice 20: questions out of that report in my opinion um i did do some preliminary discussions and the bc

[1:58:04] Voice 20: public service agency is of a different view so um there's there will be upcoming discussions

[1:58:11] Voice 20: into the future around that and there's also a business analysis that you would

[1:58:15] Voice 20: certainly want to undertake in terms of accessing services what you pay for them

[1:58:21] Voice 20: and all those questions so I found that a very interesting piece not not enough

[1:58:27] Voice 20: as there's be no specific work on that we've always kind of thought about this

[1:58:36] but we haven't really um to excuse the term beg the

[1:58:40] Voice 20: question in the past and and maybe there's

[1:58:44] Voice 20: an opportunity to to do that but also to look at what the implications of that may or may not be

[1:58:48] Voice 20: and at this point i haven't done enough to speak more um more specifically on it we are we tend to

[1:58:56] Voice 20: be at a compensation um challenged position in the general marketplace for a number of the positions

[1:59:06] Voice 20: of the islands trust okay

[1:59:10] Trustee Luckham: thank you now um i saw trustees brent's hand up earlier but i'm assuming

[1:59:17] Trustee Luckham: he must have lowered it and

[1:59:19] Voice 22: now i see trustee mcconkie's hand up for a second time so and just

[1:59:23] Voice 22: Trustee Cushy, if you'll lower your hand, that'd be fantastic.

[1:59:26] Voice 22: Thank you.

[1:59:27] Voice 22: And then Trustee Cushy's hand is up a second time as well.

[1:59:34] Voice 22: Okay, thank you.

[1:59:35] Voice 22: Trustee McConkie, over to you.

[1:59:36] Trustee McConchie: Yeah, thanks.

[1:59:37] Trustee McConchie: Just one more question.

[1:59:38] Trustee McConchie: Just talking about your guys' meeting with Minister Cullen.

[1:59:41] Trustee McConchie: I'm just wondering, what is your current assessment of the relationship with the Islands Trust

[1:59:48] Trustee McConchie: Executive, yourself, and Minister Cullen?

[1:59:51] Trustee McConchie: How would you describe that?

[1:59:54] Voice 20: Sort of, is that an administrative, you're asking me specifically?

[1:59:57] Voice 20: Yeah,

[1:59:57] Trustee McConchie: yeah. See, I thought this was asking questions.

[2:00:00] Trustee McConchie: of the cao but we've had a lot of discussion but i so i'm just asking a specific question

[2:00:05] Trustee McConchie: now in your in your professional assessment how would you describe the relationship between

[2:00:08] Trustee McConchie: uh the executive uh yourself and minister cullen i

[2:00:12] Voice 20: think it's good um it it's preliminary the senior

[2:00:16] Voice 20: staff at the ministry haven't changed so they're fairly well um voiced in matters islands trust

[2:00:24] Voice 20: i think that the governance report has landed the senior staff and they're well aware of it

[2:00:28] Voice 20: and they would inform the minister.

[2:00:30] Voice 20: I also think that the minister's had some communications

[2:00:33] Voice 20: over the last year and a half from citizens

[2:00:35] Voice 20: and other people throughout the trust area,

[2:00:37] Voice 20: and he seemed, when we had the conversations,

[2:00:39] Voice 20: well aware of those things.

[2:00:40] Voice 20: He also seemed to understand and appreciated EC

[2:00:44] Voice 20: discussing what is important to the Islands Trust,

[2:00:47] Voice 20: the challenges to living in the area

[2:00:49] Voice 20: and impacts to the environment.

[2:00:51] Voice 20: There was discussions around First Nations

[2:00:55] and working with First Nations

[2:00:57] throughout the trust area and

[2:00:59] Voice 20: um how the islands trust could be um an example of an agency that

[2:01:03] Voice 20: does that in a significant way um so that was my first opportunity to meet with the minister

[2:01:09] Voice 20: um the other ec members make um the ec members may wish to discuss that but um i think it was

[2:01:15] Voice 20: a good start with the minister and look forward to um moving

[2:01:19] Voice 21: forward into the next term with him so

[2:01:20] Voice 21: thank you for the question okay thank you ben um

[2:01:28] Trustee Luckham: and i think that question was directed to the ceo

[2:01:31] Trustee Luckham: so i would just say our relationship is amicable he understood our concerns and issues and the

[2:01:36] Trustee Luckham: door is open for more conversations but uh let's go to trustee scott thank

[2:01:41] Trustee Scott: you uh ceo i should have

[2:01:43] Trustee Scott: framed my observation in the form of a question uh will you in the future if you meet with first

[2:01:50] Trustee Scott: nations uh within the cornby local trust area will you uh send us a memo or inform us of the

[2:01:58] Trustee Scott: conversations and the results of those conversations please i

[2:02:04] Voice 20: hear your request is

[2:02:07] Trustee Scott: that a yes

[2:02:09] Voice 20: i'll have to i'll have to take a look at it i'm certainly understanding that you want to be um

[2:02:14] Voice 20: communicated with more in fact i've just brought it to this table that we have to do a better job

[2:02:18] Voice 20: of that um you know here's the thing lots of staff speak with the komox first nation

[2:02:26] Voice 20: they might speak with them five five times a week i don't know that that's happening i might speak

[2:02:33] Voice 20: with the nation about something what i can commit to so if i said yes i would communicate and

[2:02:38] Voice 20: committed right now in the circumstance to committing all communications with all nations

[2:02:43] Voice 20: 30 nations to alter ltcs um i don't know whether i could completely fulfill that but i think we

[2:02:49] Voice 20: have a long way to go to get better at this um well aware of your concerns with the batch and

[2:02:55] Voice 20: the communications there and you know and want to keep you um and the ltc as informed as possible

[2:03:01] Voice 20: so you'll get our level best okay

[2:03:08] Voice 21: so that looks like

[2:03:10] Trustee Luckham: that does it for questions for the cao

[2:03:12] Trustee Luckham: so i'm going to move on now to section 4.2.2 page 57 of our agenda this is another voting

[2:03:21] Trustee Luckham: opportunity and we certainly had some discussions here over the break about how to uh um avoid

[2:03:30] Trustee Luckham: the difficulties we had earlier and be more effective in the use of our time etc and of course

[2:03:37] Trustee Luckham: immediately that i sort of david and i decide that the best way to do voting from this point

[2:03:44] Trustee Luckham: forward for this meeting is to do a roll call paper vote that I call out the name David records

[2:03:52] Trustee Luckham: the vote and it becomes completely transparent to everybody and I presume we haven't discussed

[2:03:57] Trustee Luckham: this part but I presume that the paper record would exist in perpetuity of what that voting

[2:04:03] Trustee Luckham: procedure was however in a case where it's a very simple thing you don't necessarily want to go to

[2:04:10] Trustee Luckham: that level you maybe just want to do electronic vote but that said i wouldn't want to be the

[2:04:15] Trustee Luckham: the person that decides whether or not an issue is simple or complex because i that would be

[2:04:21] Trustee Luckham: potentially open to some uh criticism um this particular situation here procedures to amend

[2:04:27] Trustee Luckham: a bylaw an elections bylaw is relatively straightforward however i wouldn't i'm not

[2:04:33] Trustee Luckham: prepared to make that assumption however in a case where i've got three readings of a bylaw

[2:04:37] Trustee Luckham: I think I would do a paper vote on the first reading and if it was all in favor

[2:04:43] Trustee Luckham: Then I would proceed with the second and third readings

[2:04:47] Trustee Luckham: Electronically and are there any objections to that at this time?

[2:04:53] Trustee Luckham: trustee Johnson, I

[2:04:56] Trustee Johnston: think it would be good just to have an electronic vote and if the

[2:05:00] Trustee Johnston: Results are close

[2:05:02] Trustee Johnston: So that if there are abstentions, they would change it then go to a roll call vote

[2:05:09] Trustee Luckham: yeah in the perfect world trustee johnson i agree with you um that what what is close becomes a

[2:05:17] Trustee Luckham: matter of who's abstaining and i i think i just want to proceed and i think this will go relatively

[2:05:23] Trustee Luckham: quickly so i don't think there's any any harm in proceeding in this way and so um if that's all

[2:05:30] Trustee Luckham: right that's how i would like to continue trustee critchley thank

[2:05:36] Trustee Critchley: you i'm just wondering about uh

[2:05:38] Trustee Critchley: again a simpler format what about just doing an electronic doing the electronic raise the hands

[2:05:45] Trustee Critchley: and then ask are are there any abstentions and then those people would have to speak up

[2:05:51] Trustee Critchley: does that not clarify solve the problem we

[2:05:57] Trustee Luckham: did talk about that and quite honestly i think

[2:06:01] Trustee Luckham: abstentions should be avoided you need to vote about whatever the issue is and um so then we

[2:06:10] Trustee Luckham: we've gone in favor, opposed, abstentions.

[2:06:15] Trustee Luckham: It doesn't actually, in the end, determine anything

[2:06:19] Trustee Luckham: because you still don't know who is in the room

[2:06:21] Trustee Luckham: that has decided not to reveal their vote period.

[2:06:24] Trustee Luckham: So I'm not convinced one way or the other.

[2:06:27] Trustee Luckham: Trustee Langer-Rice?

[2:06:30] Voice 24: I was just going to echo what you just said.

[2:06:32] Voice 24: Unless you know exactly how many people are in the room

[2:06:35] Voice 24: able to vote, it's really hard.

[2:06:39] Trustee Luckham: Yeah, and we have seen examples of people

[2:06:42] Trustee Luckham: have been logged in and they're just simply you know let's just say they've gone for a break or

[2:06:47] Trustee Luckham: whatever you know so let's just see how it goes if that's all right i don't see any strong

[2:06:51] Trustee Luckham: objections and i will take your thoughts into consideration and we will see if there's a

[2:06:57] Trustee Luckham: meth way of improving this for our next electronic yeah so

[2:07:01] Trustee Luckham: at this time uh we've got the allen's

[2:07:03] Trustee Luckham: trust election bylaw number 2008 amendment number one 2022 request for a decision i'll just turn to

[2:07:11] Trustee Luckham: staff to ask uh summarize this and i believe that stated marler is going to do that

[2:07:16] Voice 35: yes yes thank

[2:07:17] Voice 35: you uh so this bylaw number um 187 updates trust council's um election bylaw to be consistent with

[2:07:28] Voice 35: new legislation uh on mailing ballots it also corrects the name for the regional district

[2:07:35] Voice 35: and this bylaw needs to be updated

[2:07:37] Voice 35: before the 2022 election

[2:07:39] Voice 35: so you can give it three readings

[2:07:41] Voice 35: today and then we'll

[2:07:43] Voice 35: bring it back through an RWM

[2:07:45] Voice 35: for adoption later

[2:07:47] Voice 35: next week. So the

[2:07:50] Voice 35: resolutions

[2:07:51] Voice 35: for first, second and third reading

[2:07:53] Voice 35: are there on page

[2:07:55] Voice 35: 57.

[2:07:57] Trustee Luckham: So can I

[2:07:58] Trustee Luckham: have a mover for

[2:07:59] Trustee Luckham: the motion and I see Trustee Rogers

[2:08:02] Trustee Luckham: hand is up and then Trustee Bratt

[2:08:05] Trustee Rogers: i'll move i'll move that the trust council give first reading to bylaw number 187 cited as islands

[2:08:10] Trustee Rogers: trust election preachers for bylaws 208 amendment bylaw number

[2:08:14] Voice 9: 202 i'll second that thank you very

[2:08:18] Voice 9: much

[2:08:18] Trustee Luckham: trustee rodgers and trustee brent seconding the motion and so uh this would be our first

[2:08:24] Trustee Luckham: experiment on this but i would suggest to make this a little faster um is turn your microphone

[2:08:31] Trustee Luckham: phone on now and then say yes or no or abstain as we go through and that will speed it up a little

[2:08:38] Trustee Luckham: bit so i'm going to start with alex allen yes

[2:08:41] Trustee Allen: i'm improved uh

[2:08:43] Voice 25: pulverin yes chicken is at is

[2:08:48] Trustee Luckham: not here scott colburn and believe is still not here david critchley in

[2:08:54] Voice 26: favor team gods in favor

[2:08:58] Voice 25: Sue Ellen Fast.

[2:09:01] Voice 25: In favor.

[2:09:02] Voice 25: Chuck Fenton.

[2:09:07] Voice 25: Okay, absent.

[2:09:08] Trustee Luckham: Peter Grove.

[2:09:10] Trustee Luckham: In favor.

[2:09:12] Trustee Luckham: Peter Johnson.

[2:09:13] Trustee Luckham: In favor.

[2:09:15] Trustee Luckham: Michael Kael.

[2:09:17] Voice 6: In favor.

[2:09:19] Voice 25: Case Longerice.

[2:09:21] Voice 6: In favor.

[2:09:23] Voice 25: Peter Luckham.

[2:09:24] Voice 25: In favor.

[2:09:26] Voice 25: David Maughan.

[2:09:28] Voice 5: In favor.

[2:09:29] Voice 25: Anna Conkey.

[2:09:31] Voice 5: In favor.

[2:09:32] Voice 26: Pete Middleton.

[2:09:33] Voice 5: In favor.

[2:09:34] Voice 26: I'm

[2:09:38] Trustee Luckham: sorry yeah Laura Patrick in

[2:09:40] Trustee Patrick: favor Timothy

[2:09:42] Trustee Luckham: Peterson in

[2:09:44] Voice 19: favor in

[2:09:46] Voice 21: favor

[2:09:49] Voice 32: and Rogers in favor

[2:09:51] Trustee Scott: in

[2:09:52] Voice 32: favor

[2:09:53] Trustee Scott: Stanford

[2:09:54] Voice 21: in

[2:09:56] Voice 26: favor Cameron Thorne no Jane Wolverton in favor

[2:10:04] Voice 26: her right in

[2:10:05] Voice 21: favor excellent

[2:10:08] Trustee Luckham: and so just one last opportunity back to uh doug fenton okay

[2:10:14] Trustee Rogers: he emailed to say he was in favor i don't know why he emailed me but he did

[2:10:21] Trustee Rogers: he's having internet

[2:10:22] Trustee Rogers: issues yeah we can't take

[2:10:24] Trustee Luckham: an email and i don't believe we can take that

[2:10:26] Trustee Luckham: because it is could be anybody emailing on his behalf somebody twisting his arm i don't know

[2:10:33] Trustee Luckham: So that carries, yeah.

[2:10:36] Trustee Luckham: So that's a good indication for me to indicate

[2:10:39] Trustee Luckham: that we should do electronic voting

[2:10:40] Trustee Luckham: on this second and third reading.

[2:10:42] Trustee Luckham: So can I get a motion to second and third reading?

[2:10:44] Trustee Luckham: That was carried.

[2:10:45] Voice 9: Trustee Brent.

[2:10:47] Voice 9: I'll move, I can read the whole thing.

[2:10:50] Voice 9: I'll move that the trust council give second reading

[2:10:51] Voice 9: to bylaw number 187,

[2:10:53] Voice 9: Senate and Disciples Trust Election Procedures

[2:10:55] Voice 9: bylaw 2008 and then bylaw number 1, 2022.

[2:10:59] Trustee Luckham: Thank you very much, Trustee Brent.

[2:11:01] Trustee Luckham: Trustee Langrise, are you seconding the motion?

[2:11:03] Trustee Luckham: Thank you very much there.

[2:11:05] Trustee Luckham: So now an electronic hand.

[2:11:07] Trustee Luckham: Please raise your hand if you're in favor.

[2:11:09] Trustee Luckham: All right.

[2:11:25] Voice 21: So that's 21 in favor.

[2:11:26] Voice 21: Just for the record, those lower hand, lowering hands.

[2:11:33] Voice 21: Thank you.

[2:11:39] Trustee Luckham: Lowering your hand, Scott and Luckham.

[2:11:42] Trustee Luckham: Lower your hand.

[2:11:45] Trustee Luckham: Okay.

[2:11:50] Trustee Luckham: I'm just waiting for hands to lower.

[2:11:53] Trustee Luckham: Okay, and now those opposed?

[2:11:57] Voice 25: None opposed, that carries unanimously.

[2:11:59] Voice 25: Thank you.

[2:12:00] Voice 25: Somebody for the third motion.

[2:12:04] Voice 25: Anybody?

[2:12:06] Voice 25: Trustee Fast.

[2:12:07] Trustee Fast: Thank you, I move that trust council give third reading

[2:12:10] Trustee Fast: to by-law number 187,

[2:12:11] Trustee Fast: cited as Islands Trust Election Procedures by-law 2008,

[2:12:15] Trustee Fast: amendment by-law number 1, 2022.

[2:12:18] Voice 9: Seconded by Trustee Branch.

[2:12:20] Trustee Luckham: Okay, I think Trustee Allen got in there

[2:12:22] Trustee Luckham: before you with electronic hands.

[2:12:23] Trustee Luckham: Thank you, Trustee Allen.

[2:12:25] Trustee Luckham: and I'll just ask, I'll just call for the vote.

[2:12:29] Trustee Luckham: All those in favor, electronic hands, please raised.

[2:12:34] Voice 21: Those in

[2:12:40] Trustee Luckham: favor, please raise your hand.

[2:12:42] Trustee Luckham: All right, I think it was 20.

[2:12:45] Trustee Luckham: So please lower your hand, hands lowered.

[2:12:53] Trustee Luckham: Oh yeah, sorry, 21, because I didn't vote.

[2:12:57] Trustee Luckham: I just keep forgetting because I'm trying to track things.

[2:12:59] Trustee Luckham: things so therefore i'm going to as 21 there's 21 people in the room i'm going to call that carry

[2:13:05] Trustee Luckham: because there's no opposition carried unanimously let us move now to 4.2.3 that wasn't too painful

[2:13:12] Trustee Luckham: thank you very much council for working with me on page 60 of our agenda package this is the

[2:13:19] Trustee Luckham: elections agreement with the regional districts and i'll go again to david marler thank you for

[2:13:23] Trustee Luckham: your new duties and in the role of legislative services thank you

[2:13:27] Trustee McConchie: can i have a point of order

[2:13:29] Trustee McConchie: order, please, just before Director Marlowe begins?

[2:13:31] Trustee McConchie: Yes.

[2:13:32] Trustee McConchie: Yeah, I'm sorry to do this to you,

[2:13:34] Trustee McConchie: but just I don't agree with your comments about abstaining.

[2:13:39] Trustee McConchie: Abstaining is very important in meeting procedures.

[2:13:41] Trustee McConchie: There's often folks might have a conflict of interest

[2:13:44] Trustee McConchie: or they protest a vote or they don't feel properly informed.

[2:13:48] Trustee McConchie: And the purpose of abstaining

[2:13:50] Trustee McConchie: is part of the democratic process.

[2:13:52] Trustee McConchie: So encouraging trustees not to abstain,

[2:13:54] Trustee McConchie: I don't necessarily think is proper procedure.

[2:13:57] Trustee McConchie: So just something I just want to bring attention to fellow trustees. Thanks.

[2:14:03] Trustee Luckham: Thank you for that. And certainly I'll reflect on that and discuss that with the legislative services manager.

[2:14:09] Trustee Luckham: But I can't help but note that if you have a conflict of interest in a matter that you're voting on, you need to leave the room.

[2:14:18] Trustee Luckham: So that's a different.

[2:14:19] Trustee McConchie: No, I was giving examples of the purpose of the procedure of abstaining during a vote.

[2:14:25] Trustee McConchie: That is one example in some other circumstances, not in this circumstance.

[2:14:28] Trustee McConchie: I'm just explaining, you know, the political science behind abstention in voting.

[2:14:32] Trustee McConchie: Thanks.

[2:14:33] Voice 25: Okay.

[2:14:34] Voice 25: Thank you.

[2:14:36] Voice 25: Thank you very much.

[2:14:38] Trustee Luckham: Okay.

[2:14:38] Trustee Luckham: Let us continue then.

[2:14:41] Trustee Luckham: Did you complete your report out on that?

[2:14:43] Voice 35: No, I haven't started.

[2:14:44] Voice 35: Okay.

[2:14:45] Voice 35: So please go ahead.

[2:14:45] Voice 35: Okay.

[2:14:46] Voice 35: So this is the election agreements.

[2:14:49] Voice 35: So this is on page 60 of the agenda.

[2:14:51] Voice 35: So traditionally, Islands Trust contracts regional districts to run the elections,

[2:14:56] Voice 35: and we pay 100% of that cost.

[2:14:59] Voice 35: And for this year, I believe Trust Council has put about $140,000 into the budget for that purpose.

[2:15:06] Voice 35: So the cost of the elections, then, are usually split three ways,

[2:15:10] Voice 35: between the regional district board, the school district, and the Islands Trust.

[2:15:16] Voice 35: So if there's an acclimation of trustees, for example,

[2:15:19] Voice 35: then there'd be no cost to us for the running of the vote,

[2:15:22] Voice 35: but there would be some cost for the statutory advertising that we have to do anyway.

[2:15:27] Voice 35: way so what we do is we enter into agreements with the regional districts those agreements

[2:15:33] Voice 35: indicate which sections of the trust council bylaw applies and which sections of the regional

[2:15:40] Voice 35: district bylaw applies generally it the way it works is the regional district bylaw will apply

[2:15:47] Voice 35: with the exception of i think it's section uh seven and eight of the um trust council bylaw

[2:15:55] Voice 35: And that section is to do with posting notices in the Islands Trust offices, as well as the official locations.

[2:16:05] Voice 35: For Metro Vancouver, so Boyer and Passage Islands, there's no direct agreement with Metro Vancouver.

[2:16:14] Voice 35: What we do is, in the agreement with the Sunshine Coast Regional District, indicate that the

[2:16:21] Voice 35: Sunshine Coast Regional District will enter into a side agreement with Metro Vancouver

[2:16:26] Voice 35: so that the SCRD will provide the ballots and Metro Vancouver will handle the mailing

[2:16:32] Voice 35: ballots and also the polling station location, likely in West Vancouver for Boyle and Passage

[2:16:39] Voice 35: Islands.

[2:16:40] Voice 35: so the resolution is two of them actually on page 60 is to authorize myself and the chair

[2:16:49] Voice 35: to sign those agreements with the regional districts that are listed there so back to the

[2:16:56] Voice 35: chair for that okay

[2:17:01] Trustee Luckham: thank you very much any questions on the report otherwise I'll call

[2:17:06] Trustee Luckham: for a motion trustee fast yeah

[2:17:10] Trustee Fast: i'm just noticing in the recommendation i don't see the word i heard

[2:17:14] Trustee Fast: you say metro vancouver but i don't see it in the recommendation there uh

[2:17:20] Voice 35: no there's no direct

[2:17:21] Voice 35: agreement between islands trust and metro vancouver it's done through the sunshine coast regional

[2:17:27] Voice 35: district

[2:17:27] Trustee Fast: right okay thank you

[2:17:30] Trustee Luckham: right somebody would like to make a motion please trustee stanford

[2:17:36] Trustee Luckham: I

[2:17:41] Chair Stamford: move that the Islands Trust Council agree to enter into service contracts with the boards of the Regional District of Nanaimo, Comox Valley Regional District, Cowichan Valley Regional District, Cawthart Regional District, Sunshine Coast Regional District, and Capital Regional District for the purpose of sharing the costs of conducting elections,

[2:17:59] Chair Stamford: and that the Islands Trust Council authorizes chair and director of legislative services

[2:18:07] Chair Stamford: to sign the service agreements on behalf of council that will be substantially similar to

[2:18:14] Chair Stamford: the attached template. I'll second that.

[2:18:21] Voice 25: They moved and seconded by, was that Trustee Wolverton?

[2:18:24] Voice 21: Yes.

[2:18:25] Trustee Luckham: Trustee Wolverton. Any discussion? Well, I'm going to be brave and call this

[2:18:33] Trustee Luckham: reasonably straightforward and ask for electronic voting.

[2:18:36] Trustee Luckham: We will call for electronic voting.

[2:18:40] Trustee Luckham: All those in favor?

[2:18:50] Trustee Luckham: All those in favor?

[2:18:52] Trustee Luckham: I see 19 in favor.

[2:18:57] Trustee Luckham: Right,

[2:18:58] Voice 25: so then please lower your hand.

[2:19:06] Trustee Allen: Excuse me.

[2:19:08] Voice 25: Trustee Allen.

[2:19:09] Trustee Allen: Yeah, I'm having problems with my finger.

[2:19:11] Trustee Allen: I don't have a mouse and so I did vote yes.

[2:19:15] Trustee Luckham: Okay, so then I'll call it 20 in favor then.

[2:19:18] Trustee Luckham: Thank you, Trustee Allen.

[2:19:19] Trustee Luckham: I didn't know if your hand was not up.

[2:19:21] Trustee Luckham: And I'll ask for those opposed.

[2:19:25] Trustee Luckham: And Trustee Middleton, are you lowering your hand?

[2:19:29] Trustee Luckham: And those opposed?

[2:19:30] Trustee Luckham: Trustee Dodds, are you lowering?

[2:19:32] Trustee Luckham: Yeah, okay, now are those-

[2:19:33] Trustee Luckham: I'm sorry, it

[2:19:34] Voice 11: just wants to do its own thing.

[2:19:37] Trustee Luckham: Yeah, I'm gonna go back to paper, you can see that.

[2:19:40] Trustee Luckham: Any opposed votes, please?

[2:19:44] Trustee Luckham: Okay, so none opposed.

[2:19:45] Trustee Luckham: So then that assumes that there's one abstention

[2:19:48] Trustee Luckham: in the room and that carries all right then let us move on to 4.2.4 i see dan rogers has a physical

[2:19:57] Trustee Luckham: hand up electronic hand would be helpful then sorry

[2:20:01] Trustee Rogers: i'm sorry yes i could be if i get up just

[2:20:04] Trustee Rogers: we

[2:20:07] Trustee Fast: lost your voice dan sorry

[2:20:09] Trustee Rogers: i just wanted to let you know i just got a vote for a note from

[2:20:13] Trustee Rogers: Doug Fenton who says he he he his message of this is is basically just says hi please let

[2:20:23] Trustee Rogers: chair Luckham know that I will vote via one of you and that's to Sue Ellen Peter Laura

[2:20:30] Trustee Rogers: and Grant Scott for some and myself and I and I I heard the CAO say that wasn't

[2:20:36] Trustee Rogers: acceptable and I wonder I gather he's having connectivity issues yeah

[2:20:41] Trustee Luckham: a proxy vote would

[2:20:42] Trustee Luckham: would not be appropriate.

[2:20:43] Trustee Rogers: So I'm wondering if there's a way

[2:20:45] Trustee Rogers: that we could get in touch with Doug

[2:20:48] Trustee Rogers: and see if he can phone in.

[2:20:50] Trustee Rogers: I don't know, he apparently can hear us,

[2:20:53] Trustee Rogers: but he can't seem to vote and maybe even connect.

[2:20:56] Trustee Rogers: But I just don't want Doug to be disenfranchised.

[2:21:00] Trustee Rogers: Email who?

[2:21:01] Trustee Luckham: Marla.

[2:21:02] Trustee Luckham: Okay, so the solution now then apparently

[2:21:05] Trustee Luckham: is email David Marla.

[2:21:09] Trustee Luckham: But ideally that happens in the same moment,

[2:21:13] Trustee Luckham: not sure if he can't hear us or see us how he can vote but okay

[2:21:20] Voice 35: the

[2:21:21] Trustee Luckham: email david martley would be the

[2:21:22] Trustee Luckham: answer yeah

[2:21:23] Voice 35: maybe just ask i'm not sure what the problem is but you could phone in then use the

[2:21:27] Voice 35: star nine as well i'm not troubleshooting technology right now okay but you can email me

[2:21:34] Voice 35: yeah

[2:21:35] Trustee Rogers: yeah and i i don't i don't mean to be difficult mr chair like i mean i appreciate

[2:21:39] Trustee Rogers: you don't want to uh troubleshoot technology but it you know this we're coming into what

[2:21:44] Trustee Rogers: might be an interesting vote and i just don't want anybody who is attempting to attend

[2:21:49] Trustee Rogers: to be disenfranchised i will ask doug to contact david marler or tell him to try and phone in

[2:22:01] Trustee Luckham: yeah so 4.2.4 freedom of information protection and privacy uh islands trust council model and

[2:22:09] Trustee Luckham: and model by law RFP, page 69 of your agenda package.

[2:22:13] Trustee Luckham: David Mahler again.

[2:22:15] Voice 35: Yeah, thank you.

[2:22:17] Voice 35: So all local trust committees and trust council

[2:22:20] Voice 35: have to have a Freedom of Information Protection Privacy By-law,

[2:22:24] Voice 35: and you already have them.

[2:22:26] Voice 35: They've been in place since 1994, so they're about 28 years old.

[2:22:31] Voice 35: So the by-law appoints the heads for Freedom of Information

[2:22:37] Voice 35: and also establishes the fee schedule.

[2:22:41] Voice 35: So this bylaw for Trust Council is updating your FOI bylaw

[2:22:47] Voice 35: to bring it into compliance with recent legislation.

[2:22:51] Voice 35: There's also a model which is based on the Council bylaw

[2:22:55] Voice 35: for all of the local trust committees to consider.

[2:22:58] Voice 35: So the resolutions there is to give first, second, and third reading

[2:23:03] Voice 35: to the Trust Council bylaw number 188,

[2:23:06] Voice 35: And then once you've done that,

[2:23:09] Voice 35: we would bring it back to you by resolution

[2:23:11] Voice 35: without meeting for adoption.

[2:23:13] Voice 35: And then the fourth resolution is for council

[2:23:16] Voice 35: to request local trust committees to consider adoption

[2:23:20] Voice 35: of a new FOI by-law based on the model.

[2:23:24] Voice 35: Back to the chair, thank you.

[2:23:27] Voice 21: Okay, thank you.

[2:23:28] Trustee Luckham: Ed, any questions?

[2:23:30] Trustee Luckham: And I see Trustee Johnson.

[2:23:32] Trustee Johnston: In the fee schedule,

[2:23:33] Trustee Johnston: it sets out the maximum fee for non-commercial users.

[2:23:39] Trustee Johnston: and then it says for commercial users or applicants whatever they are they will be

[2:23:45] Trustee Johnston: actual costs and i'm wondering if it's expected the actual cost will be higher or lower than the

[2:23:52] Trustee Johnston: maximum fees in the schedule so

[2:23:58] Voice 34: the um the

[2:23:59] Voice 35: foi bylaw is is based on the fee template that's

[2:24:03] Voice 35: provided by the problems like it's a standard template um you know we can change it but i would

[2:24:10] Voice 35: NOT RECOMMEND THAT. I

[2:24:13] Voice 35: DON'T KNOW THE ANSWER TO THAT.

[2:24:17] Voice 35: IT'S LIKELY INTENDED THAT THE COMMISSIONER COULD BE HIRED.

[2:24:21] Trustee Luckham: RIGHT. AND PRESUMABLY THIS IS THE

[2:24:24] Trustee Luckham: TEMPLATE BYLAW THAT ALL MUNICIPALITIES AND REGIONAL DISTRICTS ARE ADOPTING.

[2:24:27] Trustee Luckham: OKAY. THANK YOU.

[2:24:28] Trustee Luckham: THANK YOU FOR THE QUESTION, PETER. I REALIZE THAT MAYBE IT ISN'T HELPFUL.

[2:24:33] Trustee Luckham: BUT TRUSTEE LONGRIGHTS, MCCONKEY, ALLEN, AND WRIGHT.

[2:24:37] Trustee Luckham: Yeah,

[2:24:38] Voice 24: Mike, two questions. One is the schedule is just a recommendation from the

[2:24:44] Voice 24: provincial legislation, the fee schedule, because there is an application fee which is new from what

[2:24:51] Voice 24: I see, and that I assume is in addition to the other portions. And my second question is,

[2:24:59] Voice 24: and that actually relates to the original question, was about commercial, non-commercial.

[2:25:04] Voice 24: commercial I'm assuming then a commercial could be less if in fact it takes less than 15 minutes

[2:25:11] Voice 24: for a number of the requests because for non-commercial it says 750 for the first 15

[2:25:16] Voice 24: minutes so that's would be by it some my summarization anyway of the cost for commercial

[2:25:23] Voice 24: versus non-commercial yeah

[2:25:26] Voice 35: so the um the fees in are recommended because obviously you're adopting

[2:25:32] Voice 35: and by bylaw, so if you don't adopt them by bylaw,

[2:25:35] Voice 35: you can't charge those fees.

[2:25:37] Voice 34: The fees that we have in the existing FY bylaws are less.

[2:25:43] Voice 34: Okay, thank you, David.

[2:25:46] Voice 25: McConkie, Allen, and Wright.

[2:25:48] Trustee McConchie: Yeah, thanks, Chair Patrick.

[2:25:50] Trustee McConchie: Sorry, sorry, Chair Luck, Laura, sorry.

[2:25:54] Trustee McConchie: I think I just wanted to,

[2:25:56] Trustee McConchie: maybe correct me if I'm wrong here,

[2:25:57] Trustee McConchie: but I wanted to alert trustees to the fact

[2:26:00] Trustee McConchie: that this was quite controversial

[2:26:01] Trustee McConchie: when it was passed in the legislature back in 2021.

[2:26:05] Trustee McConchie: John Horgan actually threw his hands up in the air

[2:26:07] Trustee McConchie: because from what I understand,

[2:26:09] Trustee McConchie: the Liberals are just inundating the NDP

[2:26:11] Trustee McConchie: with FOI requests all the time

[2:26:13] Trustee McConchie: and they're getting backlogged.

[2:26:15] Trustee McConchie: So the response was from the NDP government to say,

[2:26:18] Trustee McConchie: hey, well, we should start charging a fee for this.

[2:26:20] Trustee McConchie: So the problem I have with this is it's like,

[2:26:24] Trustee McConchie: why do we charge a fee for people to access our information?

[2:26:29] Trustee McConchie: Like it's, we're public officials.

[2:26:31] Trustee McConchie: i write stuff on my computer as if anybody can read it at any time you know like is there an

[2:26:37] Trustee McConchie: option for the trust to not adopt this uh in the in the principle that uh all folks should just

[2:26:43] Trustee McConchie: have the right to access uh premium of information and not be impeded by a cost no matter how little

[2:26:50] Trustee McConchie: the cost is

[2:26:52] Voice 35: through the chair

[2:26:53] Trustee McConchie: please

[2:26:54] Voice 35: yeah thank you so yeah you don't have to adopt the fees that

[2:26:59] Voice 35: that part of it is up to you.

[2:27:02] Voice 35: There is a big cost in freedom of information applications.

[2:27:07] Voice 35: For example, most of the information we have available

[2:27:10] Voice 35: is routinely released.

[2:27:12] Voice 35: So people don't need to go through the FOI process to get that.

[2:27:17] Voice 35: So that could be the minutes of these meetings, for example,

[2:27:20] Voice 35: staff reports that are in the agenda packages.

[2:27:23] Voice 35: All that's just routinely available or it's on our website

[2:27:26] Voice 35: or we can just give it out.

[2:27:28] Voice 35: That's no problem.

[2:27:30] Voice 35: But most of the FOI is things like emails between staff, between trustees, and then

[2:27:37] Voice 35: you have to consider the protection of privacy as well.

[2:27:41] Voice 35: So you can't just release that.

[2:27:43] Voice 35: Somebody has to go through it, make sure that it meets all the requirements, certainly no

[2:27:48] Voice 35: harm to the organization by releasing it, for example, or we're not going to reveal

[2:27:53] Voice 35: some private information.

[2:27:55] Voice 35: And I can tell you that we get a lot of FOIs.

[2:28:00] Voice 35: I think we could probably hire one person just to do FOIs, and they are incredibly detailed

[2:28:07] Voice 35: and take a lot of time.

[2:28:14] Voice 25: Okay, just thinking, just

[2:28:17] Trustee Luckham: hang on a second, the CAO has a response to that question.

[2:28:21] Voice 20: Really appreciate the question, certainly there's a philosophy associated with the interpretation

[2:28:27] Voice 20: of this.

[2:28:28] Voice 20: i guess what we're indicating to you is um costs are frozen on this i mean costs aren't frozen

[2:28:36] Voice 20: and this is more and more of what we do so collectively we're taking a resource or staff

[2:28:42] Voice 20: people um what was 10 or 15 years ago minimal but the use of foi as a as an instrument to

[2:28:52] Voice 20: To, one, obtain information, and two, take up a lot of resources of the organization, is a substantial discussion that's happening.

[2:29:02] Voice 20: I remember sitting with Ginny Sims, the minister, a couple of years ago, where she was fielding questions at UBCM going,

[2:29:10] Voice 20: I'm hearing this is really hampering functions of government.

[2:29:13] Voice 20: So I think finding the balance that you're describing is a challenging one.

[2:29:17] Voice 20: Right now, it's not a negligible cost to us.

[2:29:20] Voice 20: So you hear me complaining about we don't have admin.

[2:29:24] Voice 20: What we've done over the last 10 years is taken one of our admin and made them an FOI person.

[2:29:30] Voice 20: So that's kind of why there is some mechanism for cost recovery.

[2:29:34] Voice 20: But I can certainly understand this is public information.

[2:29:36] Voice 20: Why should I pay for public information?

[2:29:38] Voice 20: It's probably that the extra work that wasn't accounted for initially is the reason why.

[2:29:45] Trustee Luckham: Thank you, sir.

[2:29:46] Trustee Luckham: to trustee Allen and then longer ice.

[2:29:49] Trustee Luckham: If somebody wants to make a motion.

[2:29:53] Trustee Allen: Yeah, thank you chair.

[2:29:54] Trustee Allen: I'm just wondering about the designations

[2:29:56] Trustee Allen: that the head on page 73.

[2:30:00] Trustee Allen: So who points the position of the Secretary of the Islands Trust

[2:30:03] Trustee Allen: and the Deputy Secretary and the Deputy Treasurer?

[2:30:05] Trustee Allen: Is that Trust Council?

[2:30:07] Trustee Allen: Where does that happen?

[2:30:09] Trustee Allen: How are these people appointed?

[2:30:10] Trustee Allen: I'm lost.

[2:30:13] Voice 35: Okay.

[2:30:14] Voice 35: David Marler?

[2:30:15] Voice 35: So those positions go with the specific positions in the organization.

[2:30:23] Voice 35: So when the person is hired into that position,

[2:30:26] Voice 35: that position is then appointed to that particular role.

[2:30:31] Voice 35: deputy secretary okay

[2:30:34] Trustee Luckham: thank you david does that help trustee allen trustee yeah

[2:30:40] Voice 24: i just to comment

[2:30:41] Voice 24: i certainly appreciate the cost implications sometimes for foi requests and possibly one of

[2:30:47] Voice 24: the ways you could ease that as well is by having our website carrying documents uh going back

[2:30:53] Voice 24: further in time under the old system we went back six or seven years and now we're only going back

[2:30:59] Voice 24: I think two years at the most so until we can get that uploaded to all the old documents we're going

[2:31:05] Voice 24: to get hit with a lot of requests for somebody that wants something from four years ago and we

[2:31:12] Voice 24: could as opposed to being able to steal them to the website thank

[2:31:16] Trustee Luckham: you trustee longer I said trustee

[2:31:19] Trustee Luckham: Alan do you want to lower your hand yep sorry

[2:31:22] Trustee Allen: yeah

[2:31:23] Trustee Luckham: and maybe I'll just ask a question in respect of

[2:31:25] Trustee Luckham: what trustee longer i said um presumably when the website was created it had two years of

[2:31:32] Trustee Luckham: information as time marches on that will continue to be two years three years four years five years

[2:31:36] Trustee Luckham: it won't age out at only ever maintaining two years so as time goes by that will become less

[2:31:42] Trustee Luckham: than probable so

[2:31:44] Voice 31: uh clear freighter here um so that's this is actually a decision that we would

[2:31:48] Voice 31: like to bring for a discussion in september at the conclusion of this term how long would you

[2:31:53] Voice 31: like documents to stay available through the website, it is always a balance between providing

[2:31:57] Voice 31: accessible information, but also website performance and searchability. So we would

[2:32:03] Voice 31: like to come to you not only around documents, but also around the video recordings of your

[2:32:08] Voice 31: meetings. So we'll be providing a decision point for you in September around the maintenance of

[2:32:14] Voice 31: information on the website.

[2:32:16] Trustee Luckham: Thank you. So then on page 69 of your agenda package, there is a motion

[2:32:23] Trustee Luckham: Do I have a trustee that would like to move the motion?

[2:32:28] Trustee Luckham: I see trustee Fast.

[2:32:33] Voice 25: Your microphone please.

[2:32:36] Trustee Fast: I move that trust council bylaw number 188

[2:32:39] Trustee Fast: cited as trust council bylaw number 188, 2022

[2:32:43] Trustee Fast: be given first reading.

[2:32:45] Trustee Luckham: I have a seconder for the motion as presented.

[2:32:47] Trustee Luckham: Trustee Stamford, thank you.

[2:32:51] Trustee Luckham: Any further discussion?

[2:32:53] Trustee Luckham: Then I'm going to call for a paper vote.

[2:32:55] Trustee Luckham: vote. So starting at the top again, Alex Allen. And to turn on your microphones in advance if you

[2:33:02] Trustee Luckham: can, we'll speed it up. Alex Allen.

[2:33:06] Voice 26: Yes. Paul Brent. In favor. David Critchley. In favor.

[2:33:16] Voice 26: Janine Dodds. I think that was an in favor.

[2:33:21] Trustee Fast: Sue Allen Fast. In favor.

[2:33:25] Trustee Luckham: Doug Fenton. He's here

[2:33:29] Trustee Luckham: Okay. We'll get your vote in by email to David Mahler before I call the vote, call the decision.

[2:33:38] Voice 17: Can you hear me? Yes.

[2:33:41] Voice 17: Good. Okay. I'm listening, but I, yeah.

[2:33:44] Trustee Luckham: Are you in favor of the motion on the table?

[2:33:48] Voice 17: The table being?

[2:33:51] Trustee Luckham: I'm sorry. So this is one of the difficulties of the communication.

[2:33:57] Voice 17: the motion regarding future scheduling sorry

[2:34:00] Trustee Luckham: the motion that's on the table is trust council

[2:34:03] Trustee Luckham: bylaw number 188 cited as trust council bylaw number 188 2022 be given first reading are you

[2:34:10] Trustee Luckham: in favor yes yes i am thank you

[2:34:12] Trustee Luckham: peter grove peter

[2:34:16] Voice 26: johnson

[2:34:18] Voice 26: is that sure or in favor in favor thank you sir uh michael kale in favor

[2:34:29] Trustee McConchie: case longer

[2:34:32] Trustee Luckham: ice in

[2:34:33] Voice 24: favor peter

[2:34:35] Trustee Luckham: loughlin in favor david maude in favor and mcconkie

[2:34:39] Trustee Luckham: post thank you lee middleton in

[2:34:44] Trustee Middleton: favor uh

[2:34:45] Trustee Luckham: laura patrick in favor peterson in favor

[2:34:51] Trustee Luckham: In favor.

[2:34:52] Voice 26: Laura Rockefeller.

[2:34:53] Voice 32: In favor.

[2:34:54] Voice 26: Dan Rogers.

[2:34:56] Trustee Rogers: In favor.

[2:34:57] Voice 26: Brett Scott.

[2:35:04] Voice 26: Kate Louise.

[2:35:06] Voice 26: Stanford.

[2:35:07] Voice 26: In favor.

[2:35:10] Voice 26: Cameron Thorne.

[2:35:13] Trustee Luckham: Jane Woolerton.

[2:35:15] Trustee Luckham: In favor.

[2:35:16] Trustee Luckham: Steve Wright.

[2:35:18] Trustee Luckham: In favor.

[2:35:19] Trustee Luckham: Okay.

[2:35:20] Trustee Luckham: So I believe.

[2:35:21] Trustee Luckham: That's 20.

[2:35:22] Trustee Luckham: 24.

[2:35:23] Trustee Luckham: 20 out of 24.

[2:35:25] Trustee Luckham: 20 in favor.

[2:35:26] Trustee Luckham: One against.

[2:35:27] Trustee Luckham: 20 in favor.

[2:35:28] Trustee Luckham: One against.

[2:35:29] Trustee Luckham: Okay.

[2:35:29] Trustee Luckham: Thank you, council, that worked.

[2:35:31] Trustee Luckham: So let's go to second reading

[2:35:34] Trustee Luckham: and I will conduct that electronically.

[2:35:38] Trustee Luckham: Can I

[2:35:39] Voice 9: get a motion, please?

[2:35:41] Voice 9: That trust council bylaw number 188

[2:35:43] Voice 9: said it is trust council bylaw number 188, 2022

[2:35:46] Voice 9: be given a second reading.

[2:35:49] Voice 9: Thank you,

[2:35:50] Voice 9: Trustee

[2:35:51] Trustee Luckham: Fas, thank you.

[2:35:53] Trustee Luckham: And now I'm going to ask you to raise your electronic hand,

[2:35:56] Trustee Luckham: please, all those in favor.

[2:35:59] Trustee Luckham: All

[2:36:08] Voice 26: those in favor of second reading.

[2:36:09] Voice 26: I'm

[2:36:13] Trustee Luckham: seeing eight, 19 in favor.

[2:36:17] Trustee Luckham: All right, please lower your hand.

[2:36:21] Voice 17: Just checking Doug here, can you see my hand?

[2:36:24] Trustee Luckham: Yes, we can.

[2:36:26] Voice 17: Okay, thank you.

[2:36:29] Trustee Luckham: So lower your hand now, Dusty Fenton, thank you.

[2:36:35] Trustee Luckham: Those opposed, please vote now, hand up.

[2:36:42] Trustee Luckham: Thank you, one opposed.

[2:36:43] Trustee Luckham: So that two carries.

[2:36:45] Trustee Luckham: Let's look for a third meeting, please.

[2:36:48] Voice 9: That trust council bylaw number 188

[2:36:50] Voice 9: said it is trust council bylaw number 188, 2022,

[2:36:53] Voice 9: the given third reading.

[2:36:55] Trustee Luckham: Thank you.

[2:36:56] Trustee Luckham: Seconder, Trustee Wilberton, thank you.

[2:36:58] Trustee Luckham: I'm going to call the vote electronically.

[2:37:00] Trustee Luckham: Once again, please raise your hand.

[2:37:08] Trustee Luckham: Raising your hand, please, if you're in favor.

[2:37:11] Trustee Luckham: All right, okay, got 19 there.

[2:37:19] Trustee Luckham: So please lower your hands.

[2:37:22] Voice 17: you've got doug as well i

[2:37:24] Trustee Luckham: got doug and i got uh trustee allen yes and so those opposed

[2:37:32] Trustee Luckham: one opposed that carries thank you very much council um

[2:37:38] Voice 9: i'm going

[2:37:39] Voice 21: to move this

[2:37:40] Voice 9: council that

[2:37:40] Voice 9: trust council requests all local trust committees to consider adoption of a new freedom of information

[2:37:44] Voice 9: protection of privacy bylaw based on the model bylaw

[2:37:47] Trustee Luckham: move to a seconder trustee fast thank you

[2:37:51] Trustee Luckham: it's all right i'll go unless there's any discussion i'll go straight to the vote

[2:37:57] Trustee Luckham: peter grove you want a discussion or you want to vote okay so all those in favor please raise

[2:38:02] Trustee Luckham: your electronic hand please raise your electronic hand all in favor i've got an attendee he's got

[2:38:11] Trustee Luckham: his hand about i don't know maybe that's me okay perfect thank you all right those in favor so

[2:38:23] Trustee Luckham: that's uh uh i'm just trying to tally this i don't know for some reason it's from 14 or 15

[2:38:30] Trustee Luckham: in favor so please lower your hands yeah yeah i think it was 15. i said i wasn't going to count

[2:38:41] Trustee Luckham: the boots no i think it carries it does carry so those opposed and trust yeah thank you those

[2:38:52] Trustee Luckham: opposed okay one opposed so that carries thank you very much council so now we're going to move

[2:39:00] Trustee Luckham: on here at 3 39 we switched up the agenda at the adoption of the agenda and we're now going to go

[2:39:09] Trustee Luckham: to item 4.26 establishing a standing governance committee of trust council request for decision

[2:39:17] Trustee Luckham: that's on page 88 of your agenda package.

[2:39:23] Trustee Luckham: This is brought to us from Lee Middleton,

[2:39:28] Trustee Luckham: former chair of the Select Committee on Governance,

[2:39:30] Trustee Luckham: Case Longerice, and also former vice chair.

[2:39:34] Trustee Luckham: And so I think we'll just turn it to you, Lee Middleton,

[2:39:38] Trustee Luckham: to speak to your RFP.

[2:39:43] Voice 10: Point of order.

[2:39:44] Voice 10: I thought that we did not switch those two items.

[2:39:47] Voice 10: I

[2:39:51] Trustee Luckham: believe we did

[2:39:52] Voice 25: we had a vote that was voted

[2:39:54] Trustee Luckham: three times on it I think and in all cases it

[2:39:57] Trustee Luckham: was in favor and it was the abstinence votes that carried it abstain votes that carried it

[2:40:03] Trustee Luckham: so sorry what so 4.26

[2:40:07] Trustee Luckham: and

[2:40:08] Voice 11: I made a note of that that there were 10 opposed to that and three abstentions eight

[2:40:14] Voice 11: eight were in favor of switching that.

[2:40:19] Voice 26: No, the

[2:40:19] Voice 26: vote was in the affirmative.

[2:40:22] Voice 9: That is correct.

[2:40:23] Voice 9: Three votes, three votes, three votes abstaining

[2:40:27] Voice 9: and eight votes in favor is 11 votes in favor,

[2:40:30] Voice 9: 10 votes opposed, 11 is greater than 10.

[2:40:33] Voice 9: Motion passed.

[2:40:35] Trustee Luckham: Thank you.

[2:40:35] Trustee Luckham: Yeah, that

[2:40:36] Trustee Luckham: was what I recall.

[2:40:38] Trustee Luckham: Okay, I'm glad I called it right.

[2:40:41] Trustee Luckham: 4.26, Lee Middleton, over to you.

[2:40:44] Trustee Middleton: okay thank you thank you chair um you wanted to put the most on the table or should i feel like

[2:40:53] Trustee Middleton: as

[2:40:53] Trustee Luckham: you wish people have read the rfd i presume so you can certainly just make the motion and

[2:40:59] Trustee Luckham: i'll give you the chance to speak to your motion sure

[2:41:01] Trustee Middleton: i'll go ahead and do that then thank you

[2:41:04] Trustee Middleton: chair and so i moved that the expanding governance committee

[2:41:06] Voice 21: be

[2:41:08] Trustee Middleton: established for terms of reference

[2:41:10] Trustee Middleton: and draft policy attached within inaugural members in 23rd as council the inaugural committee will

[2:41:16] Trustee Middleton: finalize relevant policy and prepare a list of initial recommendations for use by next council

[2:41:22] Trustee Middleton: terms governance committee members and um so

[2:41:27] Trustee Luckham: let's move so i'll seek a seconder

[2:41:30] Trustee Luckham: do i have a seconder trustee mcconkey thank you and so trustee middleton you want to speak to

[2:41:38] Trustee Luckham: your motion sure

[2:41:39] Trustee Middleton: yeah thank you thank you chair um and so by way of preamble like one of the reasons

[2:41:44] Trustee Middleton: to to reverse the order of items was that um this i think has been tasked to trust counsel by the um

[2:41:55] Trustee Middleton: the the governance uh you report that we received last time as a fundamental political uh directive

[2:42:04] Trustee Middleton: of a trust council. And so basically the report talked about, and Mayor Antoinette

[2:42:12] Trustee Middleton: Fleming and our consultants spoke to this at the past meeting, that the trust council

[2:42:19] Trustee Middleton: as a political body needs to exercise its leadership in order to lay a stronger foundation

[2:42:25] Trustee Middleton: for the preserve and protect mandate for the next 50 years. And so to that end, I thought

[2:42:31] Trustee Middleton: this motion would be better placed first than perhaps the motion that our CEO ably contemplates,

[2:42:38] Trustee Middleton: which is a more, shall we say, interim governance step,

[2:42:41] Voice 30: not

[2:42:43] Trustee Middleton: a standing committee of council.

[2:42:49] Trustee Middleton: So why a standing committee?

[2:42:50] Trustee Middleton: Well, it sends a strong message that we are committed to looking at how we do business as a political body,

[2:42:58] Trustee Middleton: how we set our objectives, how we measure them, and that we're serious about basically

[2:43:05] Trustee Middleton: strengthening our organization into the next half century of our existence.

[2:43:12] Trustee Middleton: The committee will function just as the other committees under more or less the existing

[2:43:16] Trustee Middleton: policy, with the exception of how the committee membership is chosen.

[2:43:21] Trustee Middleton: The committee will, of course, report to council that will do the research on governance matches

[2:43:26] Trustee Middleton: matches for Council and Council will of course ultimately still make decisions I think the

[2:43:32] Trustee Middleton: committee however will will allow a precise and continuous focus on our governance as a way of

[2:43:41] Trustee Middleton: being the foundation block for everything we do and will therefore become a trusted and reliable

[2:43:48] Trustee Middleton: partner for all of us as as we seek to um have the organization do do the good work it does do

[2:43:55] Trustee Middleton: to, and then rise to the challenges that we're currently facing.

[2:43:59] Trustee Middleton: There are some policy comments that our CAO made, which in case longer, I adapted some

[2:44:05] Trustee Middleton: of the background policy and this attachment to, and rather than go into detail of them,

[2:44:10] Trustee Middleton: they're basically around who functions as the presiding officer in the election of the

[2:44:15] Trustee Middleton: members of this council and a case I think accepted pretty well all of the CAO's recommendations

[2:44:21] Trustee Middleton: in terms of how adjustments should be made to that policy.

[2:44:23] Trustee Middleton: And so I propose that if this motion passes and we create the standing committee, that then that committee adjusts its policy as recommended in the email with the various motions that Trustee Longerice, I think, sent out yesterday.

[2:44:43] Trustee Middleton: Attached to this package is the draft terms of reference that Mary Antoinette Flumian produced in terms of recommending her thoughts on what terms of reference for a governance committee could be.

[2:44:54] Trustee Middleton: and you will see that we've really refined these down into basically a couple of key statements to

[2:45:00] Trustee Middleton: say that it's a committee concerned with the governance and affairs of governance of trust

[2:45:05] Trustee Middleton: council that allows the members the first elected members of this committee to really flush out

[2:45:10] Trustee Middleton: their terms of reference we really kept it very broad and there's there's no agenda here in terms

[2:45:15] Trustee Middleton: of what they should be doing what they should focus on first it's simply to create that standing

[2:45:20] Trustee Middleton: committee and I finally I'll just say that I think it's very important both as a message and also to

[2:45:27] Trustee Middleton: get this good work going that the committee be in place at the start of next term so as a standing

[2:45:32] Trustee Middleton: committee yes it would dissolve at the end of this term as in the membership would would go away

[2:45:37] Trustee Middleton: but at the beginning of the following term the structure would be there just as the structure

[2:45:42] Trustee Middleton: of the finance committee is there to attach new members or in this case elect new members

[2:45:49] Trustee Middleton: to that committee and they can proceed with the work and take the work that's done by

[2:45:54] Trustee Middleton: by the trustees of this term as they wish but they'll basically have a committee with a mandate

[2:45:59] Trustee Middleton: and that mandate i think is very important for the trust to work on develop and just grow stronger

[2:46:08] Trustee Middleton: from the exercise of of uh of focusing on governance so thank you very much thank you very

[2:46:16] Trustee Luckham: much um trustee middleton um i see i've got one speaker up as this rfd was brought to us by uh

[2:46:28] Trustee Luckham: yourself and case long race i would like to give case long race an opportunity to speak to the

[2:46:32] Trustee Luckham: motion and then i'll just go to the speakers list and dan rogers is your first speaker if you don't

[2:46:36] Trustee Luckham: wish to speak case yeah

[2:46:38] Voice 24: i'm certainly willing to speak yeah i agree with a lot of the comments that

[2:46:42] Voice 24: that Trustee Medlin has said and the reasons for it I mean we were given a report that was based

[2:46:48] Voice 24: on extensive reviews with trustees staff and the the information of Trust Council the background

[2:46:56] Voice 24: information and it did indicate a need for some change and they recommended that a change be

[2:47:02] Voice 24: driven from within the uh governance committee was an independent advisor and to me that seems

[2:47:08] Voice 24: like a a logical approach to start the process from from as i say from within as a standing

[2:47:14] Voice 24: committee um i know there's a proposal for an interim committee but that's the study to decide

[2:47:22] Voice 24: if we even want a governance committee so that's the key question here is do you agree that we

[2:47:28] Voice 24: need a governance a standing governance committee to start the work and as he as trustee millen

[2:47:35] Voice 24: said we didn't provide a lot of detail because we wanted to leave it to standing committee to

[2:47:40] Voice 24: work that out and it can work it out with staff and the other factor is the budget if we have a

[2:47:47] Voice 24: standing committee established now then the budget process for next fiscal will include a budget for

[2:47:55] Voice 24: that committee otherwise you get a report potentially later down in this term and then

[2:48:01] Voice 24: then there's either a last minute budget change for the committee or no

[2:48:06] Voice 24: committee is struck.

[2:48:07] Voice 24: So that's some of the reasons why I support the concept of doing it now.

[2:48:13] Voice 24: And it will be up to the next trust term,

[2:48:16] Voice 24: next council to decide how it actually, you know,

[2:48:19] Voice 24: what's where it's going to look to it.

[2:48:21] Voice 24: I mean, there's big questions in there that may not be feasible immediately,

[2:48:25] Voice 24: but, but there are a number of changes that we can do within the legislative

[2:48:30] Voice 24: the framework that we operate under now so that's why i support it basically thank you thank you

[2:48:37] Trustee Luckham: very much uh uh case and uh thank you to you and lee middleton for the work that you put into this

[2:48:43] Trustee Luckham: so my speakers this begins with uh dan rogers laura patrick kate maria stanford steve wright

[2:48:50] Trustee Luckham: still and fast i'm sure the list will continue but let's start off in that sequence dan rogers

[2:48:55] Trustee Rogers: yeah thanks and i'll come back and circle back around and talk about the merits of the proposal

[2:48:59] Trustee Rogers: but i want to make raise this point and i'm sorry i must be a little bit uh slow my reflexes are slow

[2:49:05] Trustee Rogers: because i should have raised this before the motion was put on the table and uh and then i

[2:49:12] Trustee Rogers: didn't want to interrupt my friends as they spoke uh once the rfd was was moved in second and they

[2:49:17] Trustee Rogers: started to speak but i want to remind the trust that there was a motion that was put on the table

[2:49:23] Trustee Rogers: in March that was postponed or deferred until time certain.

[2:49:29] Trustee Rogers: And that time certain is now.

[2:49:32] Trustee Rogers: And I guess my point would be, shouldn't that motion,

[2:49:36] Trustee Rogers: that that was the one that we were discussing at the time,

[2:49:39] Trustee Rogers: we got to the end of the day on the Tuesday

[2:49:41] Trustee Rogers: and then it was deferred given the request

[2:49:48] Trustee Rogers: that we get the document from the consultants.

[2:49:52] Trustee Rogers: but we got that and it's now in front of us formally and so i would have thought that that

[2:49:57] Trustee Rogers: motion would have to be dealt with first uh and uh i guess i i i as i said i should have jumped

[2:50:06] Trustee Rogers: in at the beginning and i again didn't want to interrupt my friends as they spoke um i i would

[2:50:11] Trustee Rogers: say that i uh as a just a general rule i'll come back circle back to this when i get my turn again

[2:50:16] Trustee Rogers: that I generally support the approach taken by the CAO,

[2:50:20] Trustee Rogers: but of a careful approach to this

[2:50:23] Trustee Rogers: as opposed to just jumping into a standing committee

[2:50:26] Trustee Rogers: without a flushed out terms of reference.

[2:50:29] Trustee Rogers: But I do ask what happens to the motion

[2:50:32] Trustee Rogers: that was on the table in March that was never voted on?

[2:50:39] Trustee Luckham: Well, thank you, Dr. Rogers.

[2:50:41] Trustee Luckham: We did talk about the process here at the table

[2:50:44] Trustee Luckham: and indeed something needs to be done with that motion.

[2:50:50] Trustee Luckham: In my mind, it could certainly just die on the vine,

[2:50:53] Trustee Luckham: so to speak, but I don't think that provides closure

[2:50:55] Trustee Luckham: to the motion.

[2:50:57] Trustee Luckham: So I think obviously the motion that's on the table here,

[2:51:01] Trustee Luckham: to me anyway, if this passes or fails,

[2:51:04] Trustee Luckham: will determine council's appetite to proceed

[2:51:08] Trustee Luckham: with the motion that is deferred.

[2:51:11] Trustee Luckham: and that would be as good a time as any to bring that back and if of course this we've got this

[2:51:18] Trustee Luckham: passes then it becomes moot to some extent um but um it could be it could be taken off the table

[2:51:27] Trustee Luckham: and put back on the floor any point in time but given that we have a motion on the floor

[2:51:32] Trustee Luckham: i would suggest we proceed um and then we determine what to do with that motion based upon

[2:51:38] Trustee Luckham: on the outcome of this one.

[2:51:40] Trustee Luckham: And so that's only my opinion,

[2:51:43] Trustee Luckham: but in terms of process, we did discuss it here.

[2:51:46] Trustee Luckham: It's not mission critical one way or the other

[2:51:49] Trustee Luckham: is what we came to the conclusion.

[2:51:52] Trustee Luckham: So unless I hear Trustee Rogers a motion

[2:51:55] Trustee Luckham: for me to do something alternatively at this juncture,

[2:51:59] Trustee Luckham: although in the middle of the motion is difficult,

[2:52:02] Trustee Luckham: I would just continue with my speakers list

[2:52:04] Trustee Luckham: and you could bring it back later.

[2:52:06] Trustee Luckham: right i'm gonna go then with trustee patrick and you'll lower your hand if you don't mind

[2:52:14] Trustee Luckham: trustee no

[2:52:17] Trustee Rogers: i'm back in line

[2:52:20] Voice 25: that's fine too trustee patrick yeah

[2:52:24] Trustee Patrick: i absolutely

[2:52:27] Trustee Patrick: speak in favor of establishing a governance committee what i'm opposed to is the works

[2:52:36] Trustee Patrick: that you know the terms of reference has already been determined really brings back some deja vu

[2:52:41] Trustee Patrick: woo of when the review came on the table. Take it or leave it, I think were the words that were used.

[2:52:46] Trustee Patrick: I'd like to participate in creating a governance committee that's going to serve this organization

[2:52:52] Trustee Patrick: well. I went out and looked at a lot of the other municipalities and others who have governance

[2:52:57] Trustee Patrick: committees. Many, many do. In fact, they all do. Many have finance and governance combined in one

[2:53:03] Trustee Patrick: standing committee. I think that's something to strive for down the road once the governance gets

[2:53:07] Trustee Patrick: It's up and established, but we're not there.

[2:53:09] Trustee Patrick: Regional District of Nanaimo has governance and priorities.

[2:53:12] Trustee Patrick: Again, that's interesting.

[2:53:14] Trustee Patrick: But I really like what Whistler's done.

[2:53:15] Trustee Patrick: They have governance and ethics combined in one committee.

[2:53:21] Trustee Patrick: And their objective is to provide a focus on governance and ethics that will enhance

[2:53:28] Trustee Patrick: the performance and effectiveness of council while maintaining the highest of public trust

[2:53:34] Trustee Patrick: and confidence.

[2:53:35] Trustee Patrick: I love what they have.

[2:53:36] Trustee Patrick: I'd like to participate. I really would like to be part of this committee. I'd like to help create

[2:53:41] Trustee Patrick: a terms of reference that will stand for time. So what I really would ask is that we could modify

[2:53:47] Trustee Patrick: this motion somehow to say, establish a standing committee and combine some of the items that are

[2:53:53] Trustee Patrick: on page 86, 83 that the CAO had identified in item E of what the group could be tasked for,

[2:54:02] Trustee Patrick: which is creating the terms of reference and all of that and having it established so that it's

[2:54:07] Trustee Patrick: it's up ready to go and that we have you know that we put people on that task now however we

[2:54:14] Trustee Patrick: do it we vote we elect whatever you wanted to do for that but i'm just asking that we

[2:54:18] Trustee Patrick: work as a group in consensus to develop a terms of reference that will serve

[2:54:23] Trustee Patrick: you know everyone can see themselves stand behind it and move that committee forward

[2:54:29] Trustee Patrick: Okay

[2:54:31] Trustee Luckham: thank you trustee Patrick assuming you don't have an amendment to the motion at this time

[2:54:36] Trustee Luckham: I'll continue on and certainly would suggest that somebody reflect on an amendment if that's what

[2:54:42] Trustee Luckham: they want to do. Trustee Stanford.

[2:54:45] Chair Stamford: I will not be able to vote in favor of this motion as it stands

[2:54:50] Chair Stamford: I feel that we're skipping a step I don't feel that we have fully discussed this document it's

[2:54:59] Chair Stamford: it's a very important document. It's got some really good ideas, but there's also elements of

[2:55:05] Chair Stamford: it that I'm not sure I agree with their conclusions. And we haven't had an opportunity

[2:55:13] Chair Stamford: to talk about that. There's also elements that are missing. We haven't had an opportunity to

[2:55:19] Chair Stamford: talk about that. This is hugely important. I do want to see something go forward. I would prefer

[2:55:27] Chair Stamford: to see a ad hoc committee unpack some of these issues and then develop a terms of reference

[2:55:35] Chair Stamford: based on our understanding of our organization.

[2:55:41] Chair Stamford: This is, we keep referring to a single individual of the consulting company.

[2:55:48] Chair Stamford: This is Great Northern.

[2:55:49] Chair Stamford: That's their interpretation of what they saw.

[2:55:53] Chair Stamford: there was a number of things that they didn't seem to pick up on and I want to be able to talk

[2:55:59] Chair Stamford: about that I also want to be part of seeing us move forward in a modern way and evolve I think

[2:56:09] Chair Stamford: there's lots of good things to be said here but as this stands right now I cannot vote in favor

[2:56:15] Chair Stamford: without a very different process in place.

[2:56:19] Chair Stamford: Thank you.

[2:56:20] Voice 26: Thank you, Trustee Stamford.

[2:56:23] Voice 21: Trustee Wright.

[2:56:27] Voice 7: Thank you, Mr. Chair.

[2:56:30] Voice 7: Boy, speaking of deja vu,

[2:56:33] Voice 7: I'm really concerned at the optics

[2:56:35] Voice 7: that this is going to present

[2:56:36] Voice 7: if we do not establish a standing committee.

[2:56:41] Voice 7: We've got a report,

[2:56:42] Voice 7: we've got a number of constituents throughout the trust area

[2:56:46] Voice 7: that are looking favorably at some sort of reconsideration

[2:56:51] Voice 7: of the Islands Trust governance,

[2:56:54] Voice 7: its structure, its intent, even its meaning.

[2:56:58] Voice 7: And if we take the position that we're going to be cautious,

[2:57:03] Voice 7: if we take the position,

[2:57:04] Voice 7: we're just going to stall this a bit longer,

[2:57:06] Voice 7: I want you to consider what the optics of this are

[2:57:09] Voice 7: because they're not pretty.

[2:57:11] Voice 7: And I believe that this standing committee,

[2:57:14] Voice 7: once it's established,

[2:57:15] Voice 7: If it wants to review the terms of reference,

[2:57:19] Voice 7: there's nothing in this motion that says they can't.

[2:57:21] Voice 7: There's nothing in this motion that says

[2:57:23] Voice 7: that they cannot decide the direction

[2:57:26] Voice 7: this committee should take

[2:57:27] Voice 7: and make recommendations to council over it.

[2:57:30] Voice 7: This simply acknowledges that we take this report seriously,

[2:57:36] Voice 7: that we are going to establish a standing committee,

[2:57:38] Voice 7: not an interim committee that we can dust off

[2:57:41] Voice 7: whenever the time seems more favorable

[2:57:46] Voice 7: so we can maintain a status quo.

[2:57:48] Voice 7: This sends a clear signal

[2:57:50] Voice 7: that we're going to make some changes

[2:57:51] Voice 7: and we're going to have a serious look at this.

[2:57:54] Voice 7: And I think if we fail to do that,

[2:57:55] Voice 7: we are doing a huge disservice,

[2:57:57] Voice 7: not only to the people of Great Northern,

[2:58:01] Voice 7: but I think we're doing a disservice

[2:58:02] Voice 7: to the people in the Islands Trust area.

[2:58:05] Voice 7: Thank you.

[2:58:08] Trustee Luckham: Trustee Sue Ellen Fast and then

[2:58:12] Trustee Luckham: Trustee Rogers a second time that I'd like to hear from first speakers.

[2:58:18] Trustee Fast: Thank you, Chair. I'd like to start with a question and then I have a proposal.

[2:58:25] Trustee Fast: So my question is, to establish a standing committee, is that a decision that needs the ministry's approval?

[2:58:36] Voice 21: No.

[2:58:37] Voice 21: Thank

[2:58:37] Trustee Fast: you. And then I think what I'd like to do is move an amendment. And that amendment is to insert the word draft before the word terms of reference.

[2:58:55] Trustee Fast: So it will read draft terms of reference and draft policy.

[2:58:59] Trustee Fast: And the reason I'm proposing this amendment is that right now, the motion in front of us is established as a standing governance committee and the terms of reference, which we haven't discussed, let alone, I think, properly discussing the

[2:59:26] Trustee Fast: governance review report, which I think is intriguing. And it's got lots of fabulous

[2:59:31] Trustee Fast: ideas in it. I love the idea of modernizing. But I think we should be discussing some parts of it

[2:59:38] Trustee Fast: that are unsettling to me, for example, that the word democracy is mentioned only once

[2:59:48] Trustee Fast: in the whole report and that the idea of local government

[2:59:55] Trustee Fast: and representation seems to be absent.

[3:00:00] Trustee Fast: And I'm interested in serving on such a committee, but I would like to work on the terms of reference and get more council input on that.

[3:00:12] Trustee Fast: I don't think it's quite that simple.

[3:00:15] Trustee Fast: So, I would like to, that's my motion then, that the motion be amended to insert the word draft before terms of reference.

[3:00:32] Trustee Luckham: All right. Thank you.

[3:00:34] Trustee Luckham: So, the motion then is to insert the word draft before the words terms of reference in the second line of the motion.

[3:00:41] Trustee Luckham: And do you have a seconder?

[3:00:43] Trustee Luckham: There's Trustee Wolverton. I'll acknowledge as a seconder.

[3:00:46] Trustee Luckham: and therefore i'm also guessing that you've spoken to your motion already and thank you for that and

[3:00:54] Trustee Luckham: um um i'll now go to ask if there's discussion so lowering your hand if you were in the queue

[3:01:02] Trustee Luckham: there's no way to manage that handily uh lower your hand if you were in the queue for um

[3:01:10] Trustee Luckham: speaking to the original motion and now we're on an amendment to the motion so speakers on the

[3:01:15] Trustee Luckham: the amendment of the motion so trustee wolverton first okay

[3:01:21] Voice 11: um i i'm speaking in favor of the

[3:01:23] Voice 11: amendment and um i just want to say that i believe that we all have a desire to have a standing

[3:01:30] Voice 11: committee a standing governance committee uh how we get there i think is just viewed a little

[3:01:35] Voice 11: differently and i don't think that i can speak for myself but i don't think it's that um i certainly

[3:01:43] Voice 11: certainly don't want to see this issue dusted off at all I do believe in the governance uh report

[3:01:49] Voice 11: there are some good uh recommendations I would agree with what some people have said there are

[3:01:54] Voice 11: some omissions and and then some things that were not actually accurate but I think that the issue

[3:02:01] Voice 11: of having a governance committee is is crucial um how we get there is is you know what I think

[3:02:09] Voice 11: what this motion amended will get us in a better place.

[3:02:16] Trustee Luckham: Okay, thank you, Trustee Wolverton.

[3:02:18] Trustee Luckham: Let's go with Trustee Brent and then Trustee Johnston.

[3:02:21] Voice 9: So mine is a question of the mover.

[3:02:28] Voice 9: When we talk about the draft terms of reference,

[3:02:30] Voice 9: I'm assuming then that in appendix number two,

[3:02:35] Voice 9: it would then refer to Islands Trust Council

[3:02:38] Voice 9: Governance Committee draft terms of reference

[3:02:41] Voice 9: and for priorities.

[3:02:42] Voice 9: And then in the following little heading,

[3:02:45] Voice 9: draft terms of reference.

[3:02:46] Voice 9: So the terms of reference outlined

[3:02:50] Voice 9: would be considered draft terms of reference.

[3:02:54] Voice 9: I just want to make that clear that.

[3:02:58] Trustee Fast: That's what I'm proposing,

[3:03:00] Trustee Fast: just like it says draft policy.

[3:03:04] Voice 9: Okay, thank you.

[3:03:06] Voice 9: Chair,

[3:03:09] Trustee Middleton: I think there might be a misunderstanding

[3:03:11] Trustee Middleton: understanding in terms of what where our draft is or what the draft is may i just uh uh clarify

[3:03:17] Trustee Middleton: sir

[3:03:19] Voice 25: okay so

[3:03:20] Voice 25: that's all right with trustee johnston

[3:03:24] Voice 26: go ahead sorry trustee johnson thank you

[3:03:27] Trustee Middleton: thank you um so appendix two is simply included as a

[3:03:34] Trustee Middleton: background material it just shows you what the thinking of our consultants were in terms of

[3:03:40] Trustee Middleton: creating the terms of reference for this sorry

[3:03:42] Trustee Fast: i i agree appendix one is what i mean i'm sorry

[3:03:46] Trustee Fast: to be tripping over these um yeah

[3:03:48] Trustee Middleton: no through the pages said that was referenced in his question

[3:03:53] Trustee Middleton: appendix two so i just wanted to good point so appendix one basically the terms of reference

[3:03:59] Trustee Middleton: as we would broadly understand it is the paragraph of section b 1.2 which reads on an ongoing basis

[3:04:06] Trustee Middleton: the governance committee identifying evaluating and providing advice to trust council on emerging

[3:04:11] Trustee Middleton: governance and management issues respect to concern best practices and appropriate structures

[3:04:16] Trustee Middleton: and procedures to allow the trust council to function more effectively so so that's the terms

[3:04:21] Trustee Middleton: of restaurants as it exists which i think you would agree is very broad i'm certainly open that

[3:04:27] Trustee Middleton: you know they'd be considered draft but i think that was kind of our intent in in framing it this

[3:04:34] Trustee Middleton: way is to leave a very wide latitude for the committee to uh do its work i guess

[3:04:40] Trustee Middleton: the question i guess i would have of the uh mover of the amendment it would be um

[3:04:47] Trustee Middleton: the concept of draft does that relate to how the committee functions as well do you intend

[3:04:54] Trustee Middleton: that to be uh yet to be decided as in the fact that the members are elected and and those points

[3:04:59] Trustee Middleton: in the later policy, or are you speaking just specifically to the work it will do?

[3:05:07] Trustee Fast: May I speak, Chair? Yes.

[3:05:12] Trustee Fast: I'm thinking not just of Policy 1.2 in the Appendix 1, which is

[3:05:20] Trustee Fast: what is currently labeled Governance Committee Terms of Reference, and which I propose be called

[3:05:27] Trustee Fast: Governance Committee draft Terms of Reference. I'm also looking at, for example, A, under

[3:05:34] Trustee Fast: definitions,

[3:05:35] Voice 21: could, well,

[3:05:42] Trustee Fast: I don't know, I want to keep it open, I agree with that. Could it include,

[3:05:48] Trustee Fast: for example, other appointed trustees that the province might choose to appoint? Right now,

[3:05:56] Trustee Fast: i don't see that um in there and i so i'm keeping it open in regards to some of the other things

[3:06:07] Trustee Fast: that uh i read in the in the review and um i think it needs careful consideration more

[3:06:14] Trustee Fast: consideration than uh we have time to uh discuss today at uh trust council yeah

[3:06:23] Voice 25: so i'm concerned

[3:06:26] Voice 25: concerned about

[3:06:27] Trustee Luckham: assumptions in detail in a motion I think that the motion needs to spell out what

[3:06:34] Trustee Luckham: you want um you just flagged for me appointed members of the committee by the province that

[3:06:42] Trustee Luckham: is not on the table um we've not asked for that that's not said anywhere at this point certainly

[3:06:49] Trustee Luckham: there's indications within the governance report about that occurrence on the body of Council but

[3:06:55] Trustee Luckham: but not in this particular work of a standing committee of which only we appoint members.

[3:07:02] Trustee Luckham: So just want to be careful about that.

[3:07:05] Trustee Luckham: And, you know, I'm just going to say that when you the word draft is being inserted there,

[3:07:10] Trustee Luckham: it's sort of a comfort thing, right, that there's opportunity for flexibility.

[3:07:14] Trustee Luckham: It gives comfort to council that it's not a fait accompli of any kind, I think, and is helpful in my mind.

[3:07:22] Trustee Luckham: But I don't want to overly influence the conversation, but just trying to think about process and advancing this, because I certainly support a governance committee as well, and would like to see that done in the best way for council.

[3:07:35] Trustee Luckham: Trustee Johnson.

[3:07:36] Trustee Luckham: I

[3:07:40] Trustee Johnston: want to point out that this is one of the big problems of parliamentary system,

[3:07:48] Trustee Johnston: Robert's Rules of Order, is that you have a set of problems and you begin to discuss those

[3:07:54] Trustee Johnston: problems by proposing a solution. And now we have to deal with the proposed solution and an

[3:08:00] Trustee Johnston: amendment to it. I think it would have been wiser, and I would like to speak if we don't get this

[3:08:05] Trustee Johnston: sorted out fairly soon to scheduling a day at which we sit as basically committee we go around

[3:08:13] Trustee Johnston: in a round table say what each of us say what we think is important what we think the problems are

[3:08:19] Trustee Johnston: and then look at a motion and somebody crafts the whole group or or a proposed solution i i think

[3:08:29] Trustee Johnston: it's critically important that we move ahead on this and i'm really sorry that we're fighting

[3:08:34] Trustee Johnston: about the details here it's important to me that this committee have as wide a range and arrive as

[3:08:41] Trustee Johnston: wide a scope as possible to bring forward anything that they think will be helpful and will improve

[3:08:48] Trustee Johnston: our governance okay thank you trustee

[3:08:51] Trustee Luckham: johnson just for clarity are you speaking in favor of

[3:08:54] Trustee Luckham: the amendment i

[3:08:57] Trustee Johnston: don't care about the amendment it's not important to me i don't think

[3:09:01] Trustee Johnston: much

[3:09:02] Trustee Johnston: Fair

[3:09:02] Trustee Luckham: enough then.

[3:09:03] Trustee Luckham: So the CAO has

[3:09:04] Trustee Luckham: asked...

[3:09:05] Trustee Luckham: No, after this amendment.

[3:09:07] Trustee Luckham: After the amendment.

[3:09:08] Trustee Luckham: Okay, thank you very much.

[3:09:09] Trustee Luckham: So I'm going to go back to my speaker's list.

[3:09:13] Trustee Luckham: And now, Trustee Rogers, you've had your hand on there for a while.

[3:09:16] Trustee Luckham: I see lots of new speakers.

[3:09:19] Trustee Luckham: My preference is to defer to the new speakers.

[3:09:21] Trustee Luckham: Do you want to maintain your position on the speaker's list?

[3:09:24] Trustee Luckham: Or do you...

[3:09:25] Trustee Rogers: Well, we're speaking to the amendment now, aren't we?

[3:09:29] Trustee Luckham: Oh, you're right.

[3:09:30] Trustee Luckham: I apologize.

[3:09:31] Trustee Luckham: address yeah so we're speaking to the amendment so trustee rogers over to you

[3:09:35] Voice 6: are you okay with

[3:09:38] Trustee Rogers: this amendment sorry i'm i'm hearing uh trustee kale in the background i think talking to another

[3:09:45] Trustee Rogers: another trustee coordinating their votes anyway um my uh my um my comment is is that is this

[3:09:56] Trustee Rogers: is that unfortunately the the insertion of the word draft doesn't solve the concern that I have

[3:10:03] Trustee Rogers: with this motion and it's not so much with the terms of reference is that it's that I don't

[3:10:07] Trustee Rogers: understand what it means to have a draft policy because you either have a policy or you amend the

[3:10:14] Trustee Rogers: policy and there's no indication here that they're amending the policy but rather we're supposed to

[3:10:20] Trustee Rogers: do it in relation to the draft policy that's appendix four three and four and that still

[3:10:27] Trustee Rogers: sits there as a draft and so i won't be supporting the amendment because i don't support the motion

[3:10:33] Trustee Rogers: in general because i don't understand how we can do this without amending the policy and and if

[3:10:39] Trustee Rogers: that's the intention i i think that needs to be clear that that's the intention of this main

[3:10:45] Trustee Rogers: motion is to amend the policy related to to the creation and staffing of positions and if that

[3:10:52] Trustee Rogers: and that there's nothing in the motion that does that so I have other things to say about the issue

[3:10:57] Trustee Rogers: I think there's an easy way forward in this whole thing and the CAO has presented it to us.

[3:11:05] Trustee Luckham: You wish

[3:11:06] Voice 20: to speak CAO? Yes. CEO Hopson-Piller have some advice for us. As you get to this decision

[3:11:11] Voice 20: I do agree that you have to amend your policy to allow for the creation of a new standing committee

[3:11:18] Voice 20: prior to saying we're having a standing committee

[3:11:20] Voice 20: that will then contemplate a draft policy.

[3:11:23] Voice 20: I think there's been no new standing committees

[3:11:26] Voice 20: in 20 plus years of the Island's Trust.

[3:11:28] Voice 20: So I think you'd have to amend that policy

[3:11:30] Voice 20: to allow for this consideration.

[3:11:32] Voice 20: And certainly that would be a consideration.

[3:11:35] Voice 20: And as part of that would be some discussion

[3:11:37] Voice 20: around the resourcing associated with it.

[3:11:39] Voice 20: Right now, there isn't a staff resource.

[3:11:41] Voice 20: I've written to it in a minor degree here,

[3:11:43] Voice 20: but I'm just indicating that that's something

[3:11:45] Voice 20: that I'm thinking of as it goes forward.

[3:11:47] Voice 20: certainly a possibility, but how to get there.

[3:11:52] Voice 20: So with that thought.

[3:11:53] Voice 20: Okay, thank

[3:11:55] Trustee Luckham: you for those wise words.

[3:11:58] Trustee Luckham: Could you finish Trustee Rogers?

[3:12:02] Trustee Luckham: I'll go to Trustee Fenton then, if you lower your hand.

[3:12:06] Trustee Luckham: Thank you.

[3:12:07] Trustee Luckham: And then right, Patrick Cahill-Longrass.

[3:12:14] Voice 16: I support basically, yeah, I've just been struggling

[3:12:19] Voice 16: with the, I struggled with the motion to start with

[3:12:21] Voice 16: rather than now I struggle with the draft,

[3:12:23] Voice 16: insertion of draft in this motion.

[3:12:25] Voice 16: So I think what the root of it is that it,

[3:12:27] Voice 16: there hasn't been adequate discussion suggested

[3:12:31] Voice 16: by one of the previous trustees that would allow us

[3:12:35] Voice 16: to actually feel like we are,

[3:12:37] Voice 16: we have our heads around where we're going.

[3:12:39] Voice 16: Instead we're trying to interpret somebody else's thoughts

[3:12:45] Voice 16: and or direction.

[3:12:47] Voice 16: So I used to say, I can't speak in favor of it

[3:12:50] Voice 16: and this nor the motion it's going to be impacting.

[3:12:56] Voice 16: I'll leave it there.

[3:12:57] Voice 16: Thank you.

[3:12:57] Voice 16: That

[3:13:02] Voice 21: should ultimately would be.

[3:13:05] Trustee Luckham: Trustee, thank you, Trustee Fenton.

[3:13:07] Trustee Luckham: So Trustee Wright,

[3:13:09] Voice 22: Patrick, Cahill, and Landeres.

[3:13:12] Voice 7: Thank you, Mr. Chair.

[3:13:13] Voice 7: I'm going to speak against the amendment

[3:13:17] Voice 7: and I just want to remind trustees

[3:13:21] Voice 7: that this motion has been written

[3:13:23] Voice 7: to be as broad as possible and if we continue to to make amendments then all we're doing is

[3:13:30] Voice 7: writing a bunch of prescriptions under which it could take place so if we want it to be broad

[3:13:34] Voice 7: let's leave it broad and carry on thank you okay

[3:13:39] Voice 22: thank you um trustee right so trustee

[3:13:43] Voice 22: patrick kale langerice

[3:13:46] Trustee Patrick: yeah no i i don't think just adding the word draft solves the problems

[3:13:53] Trustee Patrick: and I and I will come back here because I'd like to make an amendment I think we should just start

[3:13:59] Trustee Patrick: with establish a motion saying establish the standing committee because I think we can find

[3:14:04] Trustee Patrick: strong agreement and I think that's you know would show a very strong sign to everyone and then we

[3:14:11] Trustee Patrick: can work on the the next steps today I'm not saying go off into the into the ether of how

[3:14:17] Trustee Patrick: what is this how do we get this group going and what's the next steps but I really strongly

[3:14:22] Trustee Patrick: And I ask you, I know you guys put a lot of work into this, but let's find that strong place that we can all put our hands up for and be there because that's a better place to start from.

[3:14:38] Trustee Luckham: Thank you, Trustee Patrick.

[3:14:40] Trustee Luckham: I've just been reflecting here, you know, this is a night, it's great that so much is being attempted to be done here in this motion, but this does strike me, following on Trustee Patrick's words there, this is an ideal opportunity to split this motion.

[3:14:54] Trustee Luckham: sever part a part b establish the committee strong commitment perhaps from council and then

[3:15:00] Trustee Luckham: a secondary motion to do the other portion of it so i'm going to leave that to somebody to move

[3:15:05] Trustee Luckham: if they so wish but we're working presently on an amendment perhaps we need to vote on that

[3:15:11] Trustee Luckham: amendment and then move towards some other solution so trustee kale and langerice

[3:15:17] Trustee Luckham: yes

[3:15:18] Voice 6: thank you chair there are a great deal of people i know tuned into this meeting this

[3:15:25] Voice 6: afternoon and they're going to be watching keenly on what the individual members of trust council

[3:15:32] Voice 6: say now i believe this amendment is done with the very best of intentions with the with the

[3:15:41] Voice 6: by inserting draft to move this on uh as someone said i'm not sure that it cures the problem

[3:15:48] Voice 6: The issue, Chair, that you have just raised about splitting the motion also, I think, is done sincerely to move this on and also demonstrate that we are not walking away from establishing this standing governance committee beyond a shadow of doubt.

[3:16:11] Voice 6: out. We're, you know, we're just not vacillating and pontificating on this issue. And given the

[3:16:19] Voice 6: the amendment, given the comments that you have just made, that is very helpful. I would like to

[3:16:26] Voice 6: hear from a trustee, the two trustees who actually proposed this original motion to get their

[3:16:35] Voice 6: thoughts to get some additional clarity. So we don't have a conversation going around in circles.

[3:16:40] Voice 6: Thank you.

[3:16:44] Trustee Luckham: Thank you.

[3:16:45] Trustee Luckham: I'm going to honor Trustee Longerice as the next speaker on my list, who happens to be one of the people that advanced the motion to us to have his moment to speak.

[3:16:55] Trustee Luckham: And perhaps there's an opportunity to vote one way or the other on this.

[3:17:00] Trustee Luckham: It wouldn't change.

[3:17:01] Trustee Luckham: Well, it wouldn't change.

[3:17:02] Trustee Luckham: If you want to split the motion, you need to do that beforehand.

[3:17:05] Trustee Luckham: So over to you, Council.

[3:17:08] Trustee Luckham: Trustee Longerice.

[3:17:09] Voice 24: Yeah, thank you very much.

[3:17:10] Voice 24: Yeah, the motions intend to do what Trustee Patrick suggested.

[3:17:15] Voice 24: It's saying establish the committee per the terms of reference and draft policy attached.

[3:17:21] Voice 24: Yes, it doesn't change the policy per se, but what it does is uses the amended policy that we looked at to establish the committee.

[3:17:31] Voice 24: And that's why it says later prepare a list of initial recommendations and finalize relevant policy.

[3:17:37] Voice 24: policy but it creates the standing committee as a starting point and the work will start that's

[3:17:45] Voice 24: really what it does yes it technically it doesn't change the policy per se it's just using the

[3:17:51] Voice 24: policy as amended to establish the committee okay

[3:17:58] Trustee Luckham: um I'm going to go back to Trustee Middleton but

[3:18:01] Trustee Luckham: I I will just say I think you could establish the committee and then ask them to go away and

[3:18:06] Trustee Luckham: come back for the terms of reference and policy to advance the work as two separate motions

[3:18:13] Trustee Luckham: thank you trustee middleton um

[3:18:18] Trustee Middleton: excuse me thank you chair yeah it's a it's a very good discussion

[3:18:22] Trustee Middleton: i mean i you think we we broadly agree on what we want to do i think um the idea of presenting

[3:18:28] Trustee Middleton: the policy was to say if we if we if you know if we had a motion that said establish a standing

[3:18:33] Trustee Middleton: governance committee uh the an objection could be raised well what would the what would the uh

[3:18:38] Trustee Middleton: the frame policy framework look like around that you know what would be some of the details we need

[3:18:42] Trustee Middleton: more detail so i think we'd probably be open to saying look here's uh the some draft detail

[3:18:50] Trustee Middleton: to frame the work so that if you're making a decision about whether or not to um support

[3:18:57] Trustee Middleton: there be a standing governance committee you've got something to go with um the the idea being i

[3:19:05] Trustee Middleton: I think that I'm not sure that we would necessarily even need more motion

[3:19:14] Trustee Middleton: than establish a standing governance committee.

[3:19:17] Trustee Middleton: The perhaps sub-issue being is how are individuals selected?

[3:19:21] Trustee Middleton: And I think sort of a common feature that we picked out of the consultant's report,

[3:19:26] Trustee Middleton: and I think that's important feedback we got about how the select committee worked,

[3:19:31] Trustee Middleton: is there needs to be an elected process by which people sit on this proposed standing

[3:19:37] Trustee Middleton: governance committee. Now, we could make it work for the remainder of this term,

[3:19:43] Trustee Middleton: just the way all other committees do, and say anyone with an interest, and I'm thinking this

[3:19:51] Trustee Middleton: will be just fine for this purpose of the latter part of this term, anyone with an interest on

[3:19:56] Trustee Middleton: governance issues to do some to do some of the tasks that uh vice chair patrick talked about

[3:20:03] Trustee Middleton: come and sit on this committee we won't be exclusionary either by election or by vetting

[3:20:11] Trustee Middleton: of choice anybody and even if it's a large portion of council so be it it shows i guess that there's

[3:20:16] Trustee Middleton: an appetite to do this work and so a motion that would support what i'm now talking about would

[3:20:22] Trustee Middleton: just simply be to establish a standing committee of council a standing governance committee of

[3:20:27] Trustee Middleton: council uh and then a membership for the remainder of this term would be per current policy and then

[3:20:34] Trustee Middleton: obviously some of the initial work that the count the committee would do is as uh chair vice chair

[3:20:39] Trustee Middleton: patrick talked about and uh and some others is actually refine and would staff support draft

[3:20:47] Trustee Middleton: the guiding policy based on what is decided about how what the you know the terms of reference

[3:20:54] Trustee Middleton: should be and there's a starting position here and of course more work has been done

[3:20:59] Trustee Middleton: by the consultants there's more information available so i mean i i don't know what this

[3:21:03] Trustee Middleton: is how is this helping chair or if this is creating a way forward because i do hear

[3:21:08] Trustee Middleton: more or less broad consensus i think is if we change this motion to to be simply that

[3:21:15] Trustee Middleton: add is to simply establish a standing governance committee and then allow membership to basically

[3:21:20] Trustee Middleton: be as we have with the current committees whoever puts their hand up and expresses an interest

[3:21:25] Trustee Middleton: i would am i totally corrupting this motion if we were to if i if i even put that out there

[3:21:33] Trustee Middleton: thank

[3:21:37] Voice 25: you trustee middleton that's also some

[3:21:40] Trustee Luckham: good creative thinking um what's on my mind i think

[3:21:44] Trustee Luckham: think here is, you know, I think you guys know I'm a mediator, a trained mediator. And what I think

[3:21:53] Trustee Luckham: that we want to do here is find something that we can all agree upon and build trust going forward

[3:21:58] Trustee Luckham: with this work and providing the opportunity for, as you indicated, a voluntary committee to be

[3:22:06] Trustee Luckham: be struck with the task of establishing terms of reference and policy is, I think that's what you

[3:22:15] Trustee Luckham: said, or at least that's what I wanted to interpret. I think it's brilliant. And it would

[3:22:21] Trustee Luckham: help get us to the place where I think we all recognize there's value in the governance report

[3:22:28] Trustee Luckham: we've received and a governance committee is the way for us to explore that. So I see one other

[3:22:35] Trustee Luckham: hand up here now trustee rogers um but i i'm also inclined to want to call a vote on this and then

[3:22:43] Trustee Luckham: perhaps look at another motion that establishes where we've ended up in this conversation because

[3:22:49] Trustee Luckham: i think this has been a good conversation to end up in a real positive place uh dan rogers and then

[3:22:54] Trustee Luckham: trustee venton speaking

[3:22:58] Trustee Fast: to the amendment right

[3:22:59] Trustee Rogers: yeah well you know what we we've we've we've

[3:23:04] Trustee Rogers: we've gone way off the amendment and um and i'm not that's not a complaint that's that's sort of

[3:23:10] Trustee Rogers: the reality of it but

[3:23:11] Trustee Luckham: the amendments on the table we need to deal with it and

[3:23:13] Trustee Rogers: let's vote for let's

[3:23:15] Trustee Rogers: vote on that i've already spoken my view on the amendment but then i have something to say about

[3:23:19] Trustee Rogers: what trustee middleton has to say because i think he has shown us the way forward and it's found on

[3:23:24] Trustee Rogers: page 82 and 83 okay

[3:23:27] Trustee Luckham: so thank you and i see doug fenton you put your hand down trustee rogers put

[3:23:32] Trustee Luckham: Put your hand down.

[3:23:33] Trustee Luckham: Sounds like we're going to vote on the amendment

[3:23:35] Trustee Luckham: in order to help us move on.

[3:23:38] Voice 25: So

[3:23:38] Trustee Luckham: I'm going to call for the vote on the amendment

[3:23:40] Trustee Luckham: and I am going to do it paper.

[3:23:43] Trustee Luckham: And if David Mahler is ready.

[3:23:54] Voice 25: We can hear you.

[3:23:58] Trustee Luckham: You're

[3:23:58] Voice 25: with me, David?

[3:23:59] Voice 25: Yep, I am. Thank you.

[3:24:01] Voice 25: Calling the vote. Alex Allen.

[3:24:07] Voice 25: And unmute yourselves in advance.

[3:24:10] Trustee Allen: Not in favor.

[3:24:13] Trustee Luckham: not in favor thank you paul brent opposed

[3:24:17] Voice 9: thank

[3:24:18] Trustee Luckham: you uh david chrisley opposed thank you janine

[3:24:25] Trustee Luckham: dodds

[3:24:25] Trustee Fast: opposed thank

[3:24:27] Trustee Luckham: you sue ellen fast in

[3:24:29] Voice 25: favor thank you doug fenton opposed thank you

[3:24:37] Voice 26: peter

[3:24:37] Voice 26: grow opposed thank you peter johnson i

[3:24:42] Trustee Johnston: abstain

[3:24:44] Voice 26: i'm sorry your

[3:24:46] Trustee Luckham: voice is so quiet peter i abstain

[3:24:49] Trustee Luckham: from voting oh okay thank you uh peter that's great um michael kale opposed

[3:24:57] Voice 5: thank you case

[3:24:59] Trustee Luckham: long arise opposed thank

[3:25:01] Trustee Luckham: you peter lockham is opposed david maughan opposed thank you ben

[3:25:07] Trustee Luckham: Ben McConkie.

[3:25:08] Voice 5: Opposed.

[3:25:09] Trustee Middleton: Thank you.

[3:25:09] Trustee Luckham: Lee Middleton.

[3:25:12] Trustee Middleton: Opposed, but with thanks to the mover.

[3:25:14] Trustee Luckham: Thank you.

[3:25:16] Trustee Luckham: Indeed.

[3:25:17] Trustee Luckham: Lord Patrick.

[3:25:18] Trustee Luckham: Opposed.

[3:25:19] Trustee Luckham: Thank you.

[3:25:20] Trustee Luckham: Tim Peterson.

[3:25:22] Voice 25: Opposed.

[3:25:23] Voice 25: Thank you.

[3:25:24] Trustee Luckham: Chahira Rockefeller.

[3:25:25] Voice 32: Opposed.

[3:25:26] Trustee Luckham: Dan Rogers.

[3:25:28] Voice 32: Opposed.

[3:25:28] Trustee Luckham: Grant Scott.

[3:25:30] Trustee Scott: Opposed.

[3:25:32] Trustee Luckham: Kate Louise Stanford.

[3:25:34] Trustee Luckham: Opposed.

[3:25:35] Trustee Luckham: Cameron Thorne.

[3:25:37] Trustee Luckham: You out there?

[3:25:38] Trustee Luckham: Who knows?

[3:25:39] Trustee Luckham: Jane Wolverton in favor, Jane in favor. Thank you, Jane. Steve Wright opposed. Opposed. Okay.

[3:25:49] Trustee Luckham: So that motion, uh, fails and, um, the floor

[3:25:55] Voice 19: chair. Yes, chair. I see. I see trustee Morrison

[3:25:59] Voice 19: has joined us. Just wanted to point that out.

[3:26:02] Trustee Luckham: Welcome. Thank you. Nice to see you. I hope you're

[3:26:05] Trustee Luckham: well or as well as can be and uh so let me call then for your vote we're voting on an amended

[3:26:13] Trustee Luckham: motion i'm not sure where you tuned into uh and so are you in favor or against or you want to

[3:26:20] Trustee Luckham: abstain none

[3:26:22] Voice 13: the motion i'll abstain for this because i just don't want to walk into something

[3:26:27] Voice 13: i don't understand at the moment okay

[3:26:28] Trustee Luckham: well thank you very much that's a good move there

[3:26:32] Trustee Luckham: okay so then that motion fails which is um which is great thank you council and now the floor is

[3:26:38] Trustee Luckham: open for uh alternative suggestions um and i see trustee rogers has got his hand up

[3:26:47] Trustee Rogers: well mr chair the the difficulty is of course we can't we can't um make a motion to amend

[3:26:53] Trustee Rogers: that is in in conflict with the original motion uh and and that's that's the challenge here which

[3:27:01] Trustee Rogers: leaves me in the position of opposing the main motion but what i heard from i just want to say

[3:27:06] Trustee Rogers: this that what we what i heard from trustee middleton was was satisfactory and what the

[3:27:10] Trustee Rogers: aim is is and i agree with them we're all in favor of of getting this moving and getting the work

[3:27:16] Trustee Rogers: done is i think the cao has laid out in in some detail on pages 82 and 83 a motion that would

[3:27:24] Trustee Rogers: would get us to exactly where everybody wants to be.

[3:27:31] Trustee Rogers: And we wouldn't have to sort of brand ourselves

[3:27:35] Trustee Rogers: as a pretzel to create a standing committee

[3:27:39] Trustee Rogers: that doesn't exist in our current policy.

[3:27:42] Trustee Rogers: In order to create a new standing committee,

[3:27:45] Trustee Rogers: you have to amend the policy,

[3:27:47] Trustee Rogers: but you can create a committee

[3:27:48] Trustee Rogers: that's not a standing committee at any time.

[3:27:50] Trustee Rogers: And that's why the suggestion is to create a committee

[3:27:54] Trustee Rogers: under section 1.2 of the trust policy council policy

[3:28:01] Trustee Rogers: and staff it's just not necessarily called

[3:28:04] Trustee Rogers: a standing committee until we have the policy amendments

[3:28:07] Trustee Rogers: that are appropriate to come back and do this.

[3:28:11] Trustee Rogers: So I'm asking people to defeat this motion

[3:28:15] Trustee Rogers: and I will assure you that I will put the motion

[3:28:18] Trustee Rogers: on the table that sets out the terms

[3:28:21] Trustee Rogers: of the CAO's recommendation on page 82 and 83.

[3:28:26] Trustee Rogers: And my understanding of what Trustee Mills says,

[3:28:28] Trustee Rogers: that gives us everything that's being sought.

[3:28:33] Trustee Rogers: With the exception,

[3:28:34] Trustee Rogers: it doesn't have the name standing attached to it.

[3:28:37] Trustee Rogers: And I don't think we need to get hung up

[3:28:41] Trustee Rogers: on those kind of,

[3:28:42] Trustee Rogers: knowing that the intention is to eventually create

[3:28:45] Trustee Rogers: a standing committee by amending the policy,

[3:28:47] Trustee Rogers: creating the terms of reference and getting us there.

[3:28:50] Trustee Rogers: that's good governance not trying to do it in this fashion in my view so that's what i would say

[3:28:59] Trustee Luckham: okay so you know we're just kind of in the middle of discussion which is you know we don't have a

[3:29:05] Trustee Luckham: on the floor to debate but um i'm happy to seek suggestions to advance this to get us to a motion

[3:29:12] Trustee Luckham: trustee fast there

[3:29:14] Trustee Rogers: is a motion on the table sir i hate to disagree

[3:29:16] Trustee Luckham: i'm sorry you're right

[3:29:19] Trustee Luckham: I have a so then I'm happy to call the vote if that's what we want to do to get us to another

[3:29:24] Trustee Luckham: place or make an amendment because I think Dan does have some serious concerns about creating

[3:29:31] Trustee Luckham: a new motion which is contrary to a decision that's already been made by council so certainly

[3:29:36] Trustee Luckham: there's room for amendment or splitting the motion which would be also appropriate that's a tool that

[3:29:41] Trustee Luckham: that we don't often use.

[3:29:42] Trustee Luckham: Trustee Fast and then Patrick.

[3:29:45] Trustee Fast: Thank you, Chair.

[3:29:47] Trustee Fast: Severing a motion is something that we do quite regularly

[3:29:51] Trustee Fast: at Bowen Island Municipal Council meetings.

[3:29:54] Trustee Fast: And I also have been looking at the

[3:30:00] Trustee Fast: policy 2.1.3 governance principles and our trust council procedures bylaw 101

[3:30:09] Trustee Fast: and both of those refer to a select committee there's nothing there about an ad hoc committee

[3:30:17] Trustee Fast: that I could see and I'd like to sever so I have two here's my amendment that the word standing

[3:30:25] Trustee Fast: be replaced by the word select which just basically means so I'm reading from

[3:30:34] Trustee Fast: bylaw 101 so I'll do this later select instead of standing and that the

[3:30:42] Trustee Fast: motion be severed after the word established okay

[3:30:50] Trustee Luckham: so you're making an

[3:30:52] Trustee Luckham: amendment to change words remove the words select to your standing to select

[3:30:59] Trustee Luckham: and the remainder of the motion after

[3:31:04] Trustee Fast: the word established that I'm just

[3:31:08] Trustee Fast: asking that the motion be severed yes

[3:31:12] Trustee Luckham: okay

[3:31:14] Trustee Fast: after the word established okay so

[3:31:19] Trustee Luckham: I'm gonna ask if there's a seconder for that motion I see two hands up the

[3:31:23] Trustee Luckham: Trustee Middleton, are you seconding the motion?

[3:31:25] Trustee Luckham: No.

[3:31:26] Trustee Luckham: Okay, seconded to the motion.

[3:31:28] Trustee Luckham: Trustee Wolverton, thank you.

[3:31:30] Trustee Luckham: Now, I'm just going to make sure that Lori has this

[3:31:34] Trustee Luckham: and that with David Marla,

[3:31:36] Trustee Luckham: that we understand that we're severing the motion

[3:31:38] Trustee Luckham: to movement and amending.

[3:31:44] Trustee Luckham: Can

[3:31:44] Voice 7: I ask a point of order, Mr. Chair?

[3:31:46] Voice 7: Just

[3:31:47] Trustee Luckham: a moment, Steve.

[3:31:48] Trustee Luckham: Should we sever the motion and then amend the first portion

[3:31:52] Trustee Luckham: and then determine what to do with the second half

[3:31:55] Trustee Luckham: Half of the separate motion.

[3:31:55] Voice 20: No, you should

[3:31:56] Voice 20: do the whole thing.

[3:31:57] Trustee Luckham: The whole thing.

[3:31:58] Trustee Luckham: Amend and sever.

[3:32:00] Trustee Luckham: Okay.

[3:32:01] Trustee Luckham: So, Lori, can you get that motion up on the screen?

[3:32:05] Trustee Fast: The motion is that the word select replace standing.

[3:32:13] Voice 21: I'm not going to do that.

[3:32:16] Trustee Luckham: Okay.

[3:32:17] Trustee Luckham: So, now, my responsibility is to acknowledge the point of order.

[3:32:21] Trustee Luckham: And so, Trustee Wright, on your point of order.

[3:32:26] Voice 7: I think this goes beyond an amendment.

[3:32:29] Voice 7: if you're going to change that you're changing the essence of this motion so essentially what

[3:32:34] Voice 7: you're doing you're speaking to defeat the motion because you don't want a standing committee

[3:32:37] Voice 7: so i think we need to make that decision first thank you i'd

[3:32:42] Trustee Fast: like to speak to my motion sure

[3:32:44] Trustee Luckham: just a moment though we have that's fine we have to respect the point of order um i

[3:32:53] Trustee Luckham: disagree with the point of order because i think what we're trying to do all we're doing we're

[3:32:59] Trustee Luckham: still creating a committee we're just changing the name and um and then we're severing the motion the

[3:33:06] Trustee Luckham: other portion of the motion is still potentially out there that would have to be dealt with

[3:33:12] Trustee Luckham: separately but i think it uh and it respects the fact that council at this point from the

[3:33:19] Trustee Luckham: conversation wants to do something without affecting its ability to have a second motion

[3:33:27] Trustee Luckham: that would be contrary to a motion that was defeated.

[3:33:32] Trustee Luckham: And I'd look to the legislative services manager

[3:33:34] Trustee Luckham: for some advice on that.

[3:33:37] Trustee Luckham: That's hard to understand Mr. Chair.

[3:33:39] Trustee Luckham: It's very hard.

[3:33:42] Trustee Luckham: So what would you say?

[3:33:43] Trustee Luckham: I don't know what the question is.

[3:33:45] Trustee Luckham: Oh, the question is that this is not respectful

[3:33:50] Trustee Luckham: of the original motion.

[3:33:52] Trustee Luckham: And it changes the intent is that would be my-

[3:33:55] Voice 20: That is how I would interpret it.

[3:33:57] Voice 20: Oh, I think that that is the nub of the question is whether it's standing or select.

[3:34:01] Voice 20: So I think that would substantially change that.

[3:34:04] Voice 20: Really?

[3:34:05] Voice 20: Yes.

[3:34:08] Trustee Fast: Okay, I'm prepared to withdraw this motion, hearing what the CAO has said.

[3:34:14] Trustee Fast: I haven't spoken to my motion yet, but my intent was to help us move forward with the

[3:34:22] Trustee Fast: governance committee while creating something that was within our um i'll just read from bylaw

[3:34:32] Trustee Fast: 101 select committees must consider inquire into report and make recommendations to council about

[3:34:37] Trustee Fast: the matters referred to them by council within the period specified by council

[3:34:45] Trustee Luckham: trustee dodge

[3:34:46] Trustee Luckham: you're interrupting there i'm not sure if that's another conversation or something

[3:34:51] Trustee Luckham: something else and welcome trustee Thorne I see that you've joined us so I'm going to seek

[3:34:57] Trustee Luckham: staff's advice here it seems like the advice here is that this is contrary to the original intent

[3:35:05] Trustee Luckham: of the original motion so we need to find a way and so then I'm

[3:35:12] Trustee Fast: prepared to withdraw it chair

[3:35:13] Trustee Fast: yeah

[3:35:14] Trustee Luckham: okay um yeah I think I just have to make a ruling on it actually but you certainly withdrawn

[3:35:20] Trustee Luckham: drawn but i think you understand the intent is to create a governance committee but not according

[3:35:27] Trustee Luckham: to this and the notion is is if we voted this down would we be then crafting the amendment

[3:35:33] Voice 20: it's just no now we're so you're dealing with the is that being withdrawn and we're not talking

[3:35:39] Voice 20: about it anymore yeah okay so you're discussing that the original motion right and you can still

[3:35:48] Voice 20: will discuss that for the next several hours yes um around how you feel about it and if you want

[3:35:54] Voice 20: to ask for a suggestion from staff we're happy to do that but that might not be the right time

[3:35:59] Voice 20: now might not be the right time because i see elected officials still want to speak okay

[3:36:03] Voice 20: but um i've got an idea in my mind that might um satisfy but you know you just don't know so

[3:36:09] Voice 20: i think you can still you're this is fruitful you're progressing so having the conversation

[3:36:15] Voice 20: picture on this motion

[3:36:16] Trustee Luckham: okay well then let's keep having a conversation if i don't see any speakers

[3:36:19] Trustee Luckham: on my list to have a conversation then i would certainly appreciate the ceo's advice on a on

[3:36:25] Trustee Luckham: helping us out of this model to get us to a good place so trustee fast middleton mcconkie kale

[3:36:32] Trustee Luckham: you're muted trustee fast you're muted trustee fast sorry

[3:36:42] Trustee Fast: trustee fast is asking leave to withdraw

[3:36:45] Trustee Fast: withdraw her motion if there's no

[3:36:49] Trustee Fast: objection you could just withdraw it yeah

[3:36:53] Trustee Luckham: i i think probably i

[3:36:55] Trustee Luckham: would just the advice is that it's not um respectful of the original motion so i think

[3:37:01] Trustee Luckham: the chair can just rule it out of order and then that's done so okay no offense trustee faust good

[3:37:07] Trustee Luckham: try no

[3:37:08] Trustee Fast: no i i asked for it to be withdrawn hearing from what the cao said so i would just like it to

[3:37:13] Trustee Fast: disappear from the screen that amendment is no longer live right i've

[3:37:17] Trustee Luckham: withdrawn it it's gone

[3:37:19] Trustee Luckham: although maybe that might be needed to be documented over to you sure

[3:37:25] Trustee Middleton: thank you i think

[3:37:26] Trustee Middleton: having listened to the discussion and uh just the conversation between vice chair rogers and and my

[3:37:32] Trustee Middleton: response i do still believe that this is a serviceable motion i think there may need because

[3:37:37] Trustee Middleton: Because policy is the servant of political direction.

[3:37:42] Trustee Middleton: So clearly, if we set a political direction, we obviously, by necessity, have to be ahead of the policy, because then the policy enacts what it is we have chosen to do.

[3:37:52] Trustee Middleton: So I don't particularly see an issue there.

[3:37:54] Trustee Middleton: That's more of a chicken and egg argument, I think.

[3:37:56] Trustee Middleton: I think perhaps the word that might cause more comfort for people is instead of we act upon the elected principle, which is contained in the draft policy, we simply replace that with the word selected.

[3:38:12] Trustee Middleton: And then what I spoke of earlier is that anybody who wishes to be a participant in all of the drafting work and everything the CAO laid out is an eminently sensible work plan for this committee to do.

[3:38:26] Trustee Middleton: I agree with him.

[3:38:27] Trustee Middleton: This decision hinges upon our political commitment

[3:38:31] Trustee Middleton: to establishing an ongoing committee.

[3:38:34] Trustee Middleton: And I still think this motion is serviceable.

[3:38:36] Trustee Middleton: It allows open participation by council members

[3:38:40] Trustee Middleton: if we don't choose the election.

[3:38:43] Trustee Middleton: And I would say that I think if this is a motion

[3:38:48] Trustee Middleton: that's still worthy of a vote as drafted

[3:38:50] Trustee Middleton: with perhaps that one small what I would consider

[3:38:52] Trustee Middleton: a friendly amendment.

[3:38:53] Trustee Middleton: Thank you.

[3:38:55] Trustee Luckham: Thank you, Lee.

[3:38:57] Trustee Luckham: Mayor Mrakas, Thanks

[3:38:59] Trustee McConchie: to welcome as the seconder of the motion, I just wanted to.

[3:39:03] Trustee McConchie: Mayor Mrakas, I mean this is kind of a great example of why we need to improve our governance structure, I mean just this conversation alone right like everyone's frustrated.

[3:39:11] Trustee McConchie: Mayor Mrakas, The system isn't working, we need to this, this needs to be immediately worked upon.

[3:39:16] Trustee McConchie: Mayor Mrakas, Now, our government needs to be through, we need to have a serious conversation, we need to establish committee now and specifically as fast as possible.

[3:39:26] Trustee McConchie: um now i it's great to hear from other trustees though in this conversation that they're they're

[3:39:31] Trustee McConchie: supportive of that and and that this is a great opportunity for for trustees to really get to

[3:39:37] Trustee McConchie: work immediately so what i would really like to hear because i i think what's happened is we're

[3:39:42] Trustee McConchie: trying to just speak to this motion and let's just vote on this motion if i can make a recommendation

[3:39:46] Trustee McConchie: rather than get into amendments um now if the motion passes we can deal with that later

[3:39:51] Trustee McConchie: uh if it doesn't then we can maybe work on something else uh afterwards it's good to see

[3:39:57] Trustee McConchie: the desires there but i mean like what i'm what i'm not understanding from folks that are opposed

[3:40:02] Trustee McConchie: to the motion is why like as may perhaps trustee rogers was alluding to why is what concerns do

[3:40:09] Trustee McConchie: you have over this motion it's not quite clear to me uh you know why you why you would not why you

[3:40:15] Trustee McConchie: support the caos what's the difference what's the what's the big challenge it's not clear to me

[3:40:19] Trustee McConchie: that's why I continue to support this motion so if you can make that clear in this debate that

[3:40:24] Trustee McConchie: would be very helpful.

[3:40:27] Trustee Luckham: Okay thank you Trustee McConkie. I see a bunch of hands up because

[3:40:32] Trustee Luckham: people have already spoken. It'd be helpful if the hands were lowered and Trustee Kale, Trustee

[3:40:38] Trustee Luckham: Allen, Trustee Patrick Rogers.

[3:40:45] Voice 6: Kale. Thank you Chair. Councillor Middleton has offered

[3:40:51] Voice 6: as a friendly amendment to move the word elected as far as I'm concerned and cognizant of

[3:41:00] Voice 6: how important it is we are moving ahead and actually take a decision on this I would say

[3:41:07] Voice 6: since he has offered as a friendly amendment to remove the word elected let that happen and

[3:41:14] Voice 6: then put this motion to the vote because we're going to have to get it behind us

[3:41:20] Voice 6: and i think that's at the moment unless we decide to split it then that that then we

[3:41:26] Voice 6: we can move ahead and we can take a decision based upon the outcome so

[3:41:32] Trustee Luckham: thank you trustee

[3:41:33] Trustee Luckham: i wouldn't consider that a friendly amendment but certainly would be welcome uh a motion to

[3:41:38] Trustee Luckham: that effect but i'm not sure what the word he wanted to replace uh elected with by trust

[3:41:45] Trustee Luckham: council etc voluntary was a word that you used earlier i

[3:41:51] Trustee Middleton: selected there's the word chair that

[3:41:53] Trustee Middleton: i used

[3:41:53] Trustee Luckham: who's selecting them uh

[3:41:56] Trustee Middleton: it basically it uses the current policy effectively trust council

[3:42:01] Trustee Middleton: selects members by approving their um their membership on all of our committees so it would

[3:42:06] Trustee Middleton: be the same you would put your hand up and then trust council i guess thank

[3:42:10] Voice 20: you but that's not

[3:42:11] Voice 20: not how it works so uh that's not my understanding how it's it's at the pleasure of the chair

[3:42:17] Voice 20: um for standing committee so i'd recommend you just add the word voluntary or or something like

[3:42:24] Voice 20: that in this case to um to get around that because i think the intention here is to

[3:42:29] Voice 20: to have people who wish to participate as opposed to a chair um identification

[3:42:41] Voice 25: So, Trustee Cahill, you have the floor.

[3:42:45] Voice 6: Well, and again, I'm taking a leave, and I appreciate what CAO has just said.

[3:42:51] Voice 6: So with inaugural members, and perhaps CAO, you could help me, let's get this wording.

[3:42:57] Voice 6: You used the word voluntary.

[3:42:59] Voice 6: Please work with me a little bit on this so I get this correct.

[3:43:03] Voice 6: So,

[3:43:04] Trustee Luckham: you know, I think that's a request for some help.

[3:43:07] Voice 20: Okay. At the risk of tremendous unpopularity...

[3:43:15] Voice 20: Take a chance.

[3:43:16] Voice 20: I'll take a chance. I think you should say attach with inaugural members who volunteer.

[3:43:24] Voice 20: who

[3:43:26] Voice 6: volunteer fine who volunteer and i believe that to be i believe that to be trusted the

[3:43:34] Voice 6: spirit of trustee middleton's uh uh comments as well so with inaugural members who volunteer

[3:43:41] Voice 6: yes attached with and

[3:43:51] Trustee Luckham: you're deleting the rest of the motion uh

[3:43:55] Voice 6: no no i wasn't i said they

[3:43:57] Voice 6: volunteer uh the inaugural committee will finalize the relevant yeah no i'd i'd leave it as it stands

[3:44:05] Voice 6: and be prepared to put it to the vote i

[3:44:08] Voice 20: just need to uh this is where i'm on popular i just don't

[3:44:12] Voice 20: think if this is a tautology it's asking a question of itself in a circle um i don't think you can

[3:44:20] establish but on a draft policy why don't you develop a standing committee that you develop a

[3:44:27] standing committee and that you

[3:44:29] Voice 20: do it based on the terms of reference and draft policy

[3:44:33] Voice 20: attached um that way the establishment will occur once you've drafted your policy and thought it

[3:44:40] Voice 20: through but you have consciously chosen to develop a standing committee i

[3:44:45] Trustee Luckham: see what you're saying so

[3:44:46] Trustee Luckham: you don't see an issue in the same way as myself and others might about the standing governance

[3:44:52] Trustee Luckham: because you're going to establish the policy to facilitate it so can you help us then ceo

[3:44:58] Voice 20: i don't know what if you want the help so um i just offer that consideration that you would still

[3:45:05] Voice 20: the intention of trust council is to is to create at the end of the day a standing committee

[3:45:10] Voice 20: you remove the word established and you say develop yes and that you do it by the review of a

[3:45:17] Voice 20: terms of reference and draft policy attached and that would be part of the consideration that

[3:45:22] Voice 20: in the development of that standard.

[3:45:25] Trustee Luckham: Okay, so Trustee Kale, you have an amended motion that you've put forward,

[3:45:32] Trustee Luckham: and now there's some suggestion for some slightly different wording

[3:45:36] Trustee Luckham: around the beginning of that.

[3:45:38] Trustee Luckham: Do you want to tackle that, and then we can call for a seconder?

[3:45:43] Voice 6: Well, what I would do is that one of the people who seconded

[3:45:47] Voice 6: it would have to be either Councillor Middleton or Councillor Langeries who've done the majority

[3:45:54] Voice 6: of done a sterling amount of work on this so far and it is Councillor sorry Trustee Middleton's

[3:46:03] Voice 6: original motion here so yeah I think I would I would say we could put the words down as well

[3:46:10] Voice 6: but then we we could not not ask their opinion whether they saw that as a friendly and

[3:46:16] Voice 6: supportable amendment because otherwise if we don't if they if we don't then we waste more time

[3:46:22] Voice 6: uh uh having to vote it down and then and go back to the original yeah i'm

[3:46:29] Voice 6: a little convoluted

[3:46:31] Voice 6: chair i'm sorry but i'm trying not i'm trying to go uh go this route with a little bit of

[3:46:37] Voice 6: thoughtfulness of the people who put this together so

[3:46:41] Trustee Luckham: i want to thank you for that um and i think

[3:46:44] Trustee Luckham: that the best of intentions are at play here and i think there's a lot of collaboration also at play

[3:46:50] Trustee Luckham: here this motion is owned by council we can't pre-select who moves in seconds and so uh first

[3:46:59] Trustee Luckham: first and foremost we need to establish what the amendment is so are you prepared to articulate a

[3:47:05] Trustee Luckham: further amendment beyond what is on the screen and i appreciate totally what you're trying to do

[3:47:15] Voice 6: Yeah. No, I'm prepared to leave it as it stands right now.

[3:47:20] Trustee Luckham: OK, because the suggestion was to remove the word established for terms of reference.

[3:47:26] Trustee Luckham: So I'm going to call the vote on the amendment. Doesn't mean you can't have other amendments, but that's not necessary.

[3:47:33] Trustee Luckham: It will take the time required, as you suggested.

[3:47:37] Trustee Luckham: And I see a bunch of hands up, but I've got a motion on the floor to amend the motion.

[3:47:41] Trustee Luckham: And that's on the screen now, the amended motion.

[3:47:44] Trustee Luckham: And I need a seconder for the amendment to the motion.

[3:47:48] Trustee Luckham: Somebody

[3:47:48] Voice 1: have a hand up?

[3:47:49] Trustee Luckham: Physically,

[3:47:50] Voice 15: show me a hand up.

[3:47:51] Voice 24: I don't see the amending motion.

[3:47:53] Voice 24: I just see the amendment to the original motion.

[3:47:57] Voice 15: Friendly amendment to change the words select to volunteer.

[3:48:02] Voice 15: I

[3:48:02] Trustee Luckham: don't want to do friendly amendment.

[3:48:04] Trustee Luckham: I think that this is serious enough that we need to vote on it.

[3:48:11] Voice 20: Just for amendment, just highlight the words who volunteer, Lori, in yellow.

[3:48:16] Voice 20: And

[3:48:16] Voice 15: I can get the movers seconded.

[3:48:18] Voice 20: Yeah.

[3:48:19] Trustee Luckham: So that's amendment to the motion.

[3:48:24] Trustee Luckham: If we're comfortable, of course, it dies on the floor if there's no seconder.

[3:48:28] Trustee Luckham: Is there a seconder for the motion?

[3:48:29] Voice 7: Are we saying who volunteer at June 23rd Trust Council?

[3:48:35] Trustee Luckham: Yeah, that would give people a chance to think about whether or not they want to volunteer.

[3:48:38] Trustee Luckham: If

[3:48:39] Voice 7: that's the case, I'll second.

[3:48:42] Trustee Luckham: okay thank you trustee right so moved and seconded now i see a bunch of hands up um you

[3:48:49] Trustee Luckham: want to speak on the amendment and so i'm just going to go through the list as it presents to

[3:48:55] Voice 22: me if you want to speak to the amendment that's on the floor the moved and seconded trustee fast

[3:49:03] Trustee Fast: thank you i just uh um want to i think it needs the word at if we if the amendment could read

[3:49:13] Trustee Fast: who volunteer at i will accept

[3:49:15] Trustee Luckham: as a friendly amendment yeah

[3:49:17] Voice 6: thank you at the june at the

[3:49:21] Voice 6: june 23rd and removed by yeah trust council okay

[3:49:28] Trustee Luckham: uh trustee rogers sorry

[3:49:35] Trustee Rogers: i appreciate all the work

[3:49:36] Trustee Rogers: that still doesn't work because what if more than 13 people volunteer i recall in march when the

[3:49:42] Trustee Rogers: first idea of this committee being put up there were at

[3:49:45] Trustee Rogers: least 19 trustees that put their hand up

[3:49:47] Trustee Rogers: and we can't have a committee that is in excess of the quorum of trust council uh i as i understand

[3:49:56] Trustee Rogers: that the the words of uh uh trustee middleton is he was basically saying we we appreciate the work

[3:50:03] Trustee Rogers: from everybody but you unless you create a committee of the whole and we've never done that

[3:50:08] Trustee Rogers: before and i still don't know how we get around creating a committee uh that is not part of our

[3:50:15] Trustee Rogers: our policy and and and I don't understand why we're bending ourselves in pretzels instead of

[3:50:21] Trustee Rogers: instead of just creating a select committee at because we have policy that supports that but

[3:50:27] Trustee Rogers: does exactly this work and we could we could create a motion that says the select committee

[3:50:33] Trustee Rogers: will establish the terms of reference of the standing committee and including amendments to

[3:50:40] Trustee Rogers: the policy and amendments so we can do that but we can't do it with this motion on the table

[3:50:44] Trustee Rogers: well

[3:50:46] Trustee Luckham: thank you dan i think that is beyond the scope of this call for for a vote on an amended

[3:50:52] Trustee Luckham: motion that we have before us um certainly understand what you're saying and i was

[3:50:57] Trustee Luckham: certainly conscious of quorum um but you know on june 23rd when we consider that i think we

[3:51:03] Trustee Luckham: can take that into consideration and figure out what the number of members might be to not

[3:51:09] Trustee Luckham: not compromise the quorum.

[3:51:14] Trustee Luckham: I'm just tossing that out.

[3:51:16] Trustee Luckham: So the other speakers on the amendment to the motion

[3:51:19] Trustee Luckham: are Alan and Brent.

[3:51:24] Trustee Allen: Yes, sort of falling off of what trustee Rogers said.

[3:51:28] Trustee Allen: What I'm confused about is that I thought

[3:51:30] Trustee Allen: how this is all beginning is that if we are,

[3:51:33] Trustee Allen: if some of us are interested in becoming part

[3:51:36] Trustee Allen: of the standing governance committee,

[3:51:37] Trustee Allen: we would volunteer them to be elected or something of such.

[3:51:39] Trustee Allen: so i don't so i don't understand why we want to stay with that that route um and as roger says

[3:51:47] Trustee Allen: yes there's there was a bunch of people that wanted to be on this committee and i will say i

[3:51:53] Trustee Allen: i do too um yeah so i don't i don't get why we need volunteer i think it's changing everything

[3:51:59] Trustee Allen: it's a standing governance committee and if you look in the rogers rules of order people going

[3:52:05] Trustee Allen: back and forth on select and standing standing it stays forever we need to have a committee that

[3:52:11] Trustee Allen: is in charge of governance and looking at governance really for the entire history of this

[3:52:16] Trustee Allen: organization and the standing committee and then sorry special select committee it ceases to exist

[3:52:22] Trustee Allen: after a final report has been put forward

[3:52:25] Trustee Luckham: ceases to exist when quote

[3:52:30] Trustee Allen: it carry out there's on the

[3:52:34] Trustee Allen: presentation of its final report to the assembly it automatically ceases to exist

[3:52:39] Trustee Luckham: rules

[3:52:39] Trustee Allen: of order page 482

[3:52:41] Trustee Luckham: that's a select committee not a standing committee no

[3:52:44] Trustee Allen: that's what i mean

[3:52:45] Trustee Allen: that's so everybody gets so that's why there's a big difference between standing and select

[3:52:49] Trustee Allen: those people are voting for select it's voting

[3:52:52] Trustee Luckham: on a standing committee yeah

[3:52:55] Trustee Allen: all right anyways

[3:52:57] Trustee Allen: i'm not in agreement with a volunteer okay

[3:52:59] Trustee Luckham: um trustee brent and then quite honestly i'd like

[3:53:04] Trustee Luckham: I can call the vote on the amendment

[3:53:06] Trustee Luckham: because we're kind of hot on it.

[3:53:08] Voice 9: I'm not in favor of volunteer

[3:53:11] Voice 9: because of what Trustee Rogers has said,

[3:53:14] Voice 9: but I don't really understand.

[3:53:16] Voice 9: Let's say we have 14 people volunteer

[3:53:18] Voice 9: to be on the committee.

[3:53:19] Voice 9: Well, then we'll hold an election to select seven of them.

[3:53:23] Voice 9: It's as simple as that.

[3:53:24] Voice 9: So why don't we just elect them in the first place?

[3:53:28] Voice 9: I'm not, I'm opposed to this.

[3:53:29] Voice 9: It's, you know, I understand the intent,

[3:53:31] Voice 9: but it's not gonna work.

[3:53:34] Voice 9: okay thank

[3:53:35] Trustee Luckham: you thank you trustee ben let's see what council thinks i want to call the vote on

[3:53:39] Trustee Luckham: the amendment and i'm going to do it by paper vote and i'm going to start at the bottom of the list

[3:53:45] Trustee Luckham: just to mix it up and um and uh please turn your microphones on in

[3:53:50] Trustee Luckham: advance so that um uh we can get

[3:53:54] Trustee Luckham: through this as quickly as possible steve wright well

[3:53:58] Voice 7: after hearing mr rogers i'm going to uh

[3:54:00] Voice 7: oppose this motion jane wolverton not

[3:54:04] Voice 11: in favor uh

[3:54:07] Voice 26: cameron thorne uh not in favor

[3:54:10] Voice 26: kate louise stamford opposed grant scott nothing

[3:54:20] Trustee Luckham: from grant scott not here dan rogers

[3:54:23] Trustee Luckham: post

[3:54:24] Trustee Rogers: to

[3:54:25] Trustee Luckham: hear rockefeller post tim peterson post morrison opposed

[3:54:35] Trustee Luckham: Opposed.

[3:54:36] Trustee Luckham: Lee Middleton.

[3:54:37] Trustee McConchie: Opposed.

[3:54:38] Trustee McConchie: Ben McConkie.

[3:54:40] Trustee McConchie: Opposed.

[3:54:41] Trustee Luckham: David Maughan.

[3:54:42] Trustee McConchie: Did you forget Laura Patrick?

[3:54:46] Trustee Luckham: Oh, I'm sorry.

[3:54:47] Trustee Luckham: Laura Patrick.

[3:54:48] Trustee Luckham: I'm sorry.

[3:54:50] Trustee Luckham: Opposed.

[3:54:52] Trustee Luckham: So Lee Middleton, was I asked?

[3:54:57] Trustee Middleton: Yeah, I voted opposed, Chair.

[3:55:00] Voice 25: Ben McConkie.

[3:55:05] Trustee McConchie: Opposed, I already said.

[3:55:06] Voice 25: Yeah, I got disrupted.

[3:55:09] Voice 25: David Maughan.

[3:55:12] Voice 25: Peter Lockham, in favour, just because.

[3:55:18] Voice 25: Case Alvarez.

[3:55:20] Voice 24: Opposed.

[3:55:21] Voice 25: Michael Cahill.

[3:55:24] Voice 6: Yeah, just because, in favour.

[3:55:26] Voice 25: Thank you.

[3:55:27] Voice 25: Peter Johnson.

[3:55:28] Voice 25: Did we lose him?

[3:55:34] Voice 25: Peter Grove, then.

[3:55:36] Voice 25: Opposed.

[3:55:38] Voice 25: Doug Fenton.

[3:55:40] Voice 25: Opposed.

[3:55:42] Voice 25: Sue Ellen Fast.

[3:55:44] Voice 25: Opposed.

[3:55:45] Voice 25: Jean Dodds.

[3:55:47] Voice 21: Opposed.

[3:55:48] Voice 21: Okay.

[3:55:49] Voice 25: David Kutzley.

[3:55:50] Voice 25: In favor.

[3:55:52] Voice 25: Thank you, David.

[3:55:53] Voice 25: Paul Brent.

[3:55:54] Voice 25: Opposed.

[3:55:56] Trustee Luckham: Alex Allen.

[3:55:57] Voice 30: Opposed.

[3:55:59] Trustee Luckham: Okay.

[3:56:00] Trustee Luckham: That fails.

[3:56:02] Trustee Luckham: Council, we've got four minutes before we're adjourning for the day.

[3:56:05] Trustee Luckham: What would you like to do?

[3:56:07] Trustee Luckham: I see Trustee Patrick is waving a hand, but I also want to acknowledge Trustee Brent has

[3:56:11] Trustee Luckham: got his hand up.

[3:56:13] Trustee Luckham: Who is first?

[3:56:14] Trustee Luckham: I think it must be Trustee.

[3:56:17] Trustee Luckham: Trustee Patrick,

[3:56:18] Trustee Luckham: over to you.

[3:56:20] Trustee Patrick: I'd like to make a motion to sever because I think there'd be a good we need to vote on the

[3:56:25] Trustee Patrick: first part of establishing the committee and then discuss how to do it I think would be so I make a

[3:56:31] Trustee Patrick: I move that we sever this motion after the word established thank you

[3:56:37] Trustee Luckham: so that's a motion to sever

[3:56:41] Trustee Luckham: the motion and seconded by trustee fast and maybe just get that tossed up on the screen Laurie it's

[3:56:47] Trustee Luckham: It's pretty straightforward, the magic of windows.

[3:56:52] Trustee Luckham: And then discussion, you want to speak to your motion,

[3:56:56] Trustee Luckham: Trustee Patrick?

[3:56:57] Trustee Patrick: I feel we have good agreement that we want to have us

[3:57:00] Trustee Patrick: end up with a standing committee.

[3:57:02] Trustee Patrick: It's the how to get to it that we need to work out.

[3:57:06] Trustee Luckham: Yes, anybody else?

[3:57:10] Voice 6: Yes, thank you for that, Council, Trustee Patrick.

[3:57:16] Trustee Luckham: Trustee Fenton, I see your hand up on the motion

[3:57:20] Trustee Luckham: and we're waiting to get up on the screen but yeah

[3:57:23] Voice 16: i was um that was the second but also while

[3:57:28] Voice 16: i'm here i'll comment that i what i think what i feel we need is we actually need a conversation

[3:57:33] Voice 16: somehow we need a mechanism for that i don't need to be told anymore how i feel or what i'm thinking

[3:57:40] Voice 16: and that's a hint from those who are trying to get this around to the group we need to be part

[3:57:49] Voice 16: part of a conversation, not being somebody assuming

[3:57:53] Voice 16: how I feel or what we think.

[3:57:56] Voice 16: Thank you.

[3:57:56] Trustee Luckham: Thank you, Don.

[3:57:57] Trustee Luckham: Not seeing any other speakers,

[3:57:59] Trustee Luckham: the motion is up on the screen,

[3:58:00] Trustee Luckham: and it is that we sever the motion

[3:58:02] Trustee Luckham: after the word established.

[3:58:04] Trustee Luckham: And that's-

[3:58:05] Trustee Rogers: Can I have a point of clarification, Mr. Chair?

[3:58:09] Trustee Rogers: You want to do what?

[3:58:10] Trustee Rogers: I need a point of, I just need some clarification

[3:58:12] Trustee Rogers: because frankly, I can't remember

[3:58:15] Trustee Rogers: how it works with severing.

[3:58:17] Trustee Rogers: If we sever out and pass that part,

[3:58:19] Trustee Rogers: happens to the rest of the motion does it have to be moved again does it does it what happened

[3:58:25] Trustee Rogers: how do you how what happens at that point yes i

[3:58:28] Voice 35: think the answer is yes

[3:58:30] Trustee Rogers: but yes guess what

[3:58:32] Voice 35: severing it is severing what you're taking out that is not being considered oh

[3:58:37] Trustee Rogers: actually so it's

[3:58:38] Trustee Rogers: done yeah

[3:58:39] Trustee Rogers: you know i appreciate that we then vote on that and we let's say it passes what happens

[3:58:44] Trustee Rogers: after that to the rest I

[3:58:46] Trustee Luckham: can ask that

[3:58:46] Trustee Rogers: question then

[3:58:48] Trustee Luckham: we have to vote on the severed motion I think

[3:58:50] Trustee Luckham: yeah it's no different than a mandate so we're just splitting the motion into two motions

[3:58:58] Trustee Luckham: and we're going to vote on each portion of it although the second part may need to be

[3:59:03] Trustee Luckham: altered accordingly let's if we're all right I don't see any hands up does that answer your

[3:59:09] Trustee Luckham: question dan can

[3:59:13] Trustee Fast: somebody read read what the motion would be then the

[3:59:16] Trustee Luckham: first one trust council

[3:59:18] Trustee Luckham: sever the motion after the word established so

[3:59:23] Trustee Fast: the first motion would read that a standing

[3:59:25] Trustee Fast: committee of trust council be established period

[3:59:28] Trustee Luckham: yes correct thank you correct trustee patrick

[3:59:33] Trustee Luckham: that's your intent her terms yes dan rogers your hand

[3:59:37] Trustee Luckham: is still up no okay i'm going to call the

[3:59:40] Trustee Luckham: vote. I'm going to call it by paper just because I think I have to. And I'm going to start from

[3:59:47] Trustee Luckham: the bottom again. Unmute yourselves. Steve Wright. In favor.

[3:59:53] Voice 26: Jane Wolverton. In favor. Cameron Thorne.

[3:59:57] Trustee Scott: In favor.

[4:00:00] Voice 26: Louise, Stanford.

[4:00:01] Voice 26: In favor.

[4:00:02] Voice 26: Grant Scott.

[4:00:04] Trustee Scott: In favor.

[4:00:06] Voice 26: Dan Rogers.

[4:00:07] Trustee Scott: In favor.

[4:00:08] Voice 26: Sierra Rockefeller.

[4:00:10] Voice 25: In favor.

[4:00:11] Voice 25: Timothy Peterson.

[4:00:13] Voice 19: In favor.

[4:00:15] Voice 25: Laura Patrick.

[4:00:18] Voice 25: In favor.

[4:00:19] Voice 25: Jeff Morrison.

[4:00:21] Voice 26: In favor.

[4:00:22] Voice 26: Dee Middleton.

[4:00:25] Voice 5: In favor.

[4:00:26] Voice 5: Ben McConkey.

[4:00:27] Voice 26: In favor.

[4:00:28] Voice 5: David Maughan.

[4:00:30] Voice 5: In favor.

[4:00:32] Trustee Luckham: Welcome. In favor? Case Longerise.

[4:00:35] Voice 6: In favor.

[4:00:37] Trustee Luckham: Michael Cahill.

[4:00:38] Voice 6: In favor.

[4:00:40] Trustee Luckham: Peter Johnson. In favor.

[4:00:44] Voice 25: Peter Grove. Maybe we lost Peter Grove.

[4:00:52] Voice 25: Okay. Doug Fenton. In favor.

[4:00:56] Voice 25: Stellan Fast.

[4:00:58] Trustee Fast: In favor.

[4:00:59] Voice 25: David Critchley.

[4:01:03] Voice 26: In favor.

[4:01:05] Voice 26: All in favor.

[4:01:05] Voice 26: All in favor.

[4:01:07] Voice 26: In favor, please.

[4:01:10] Trustee Luckham: Thank you.

[4:01:12] Trustee Luckham: Alex Allen.

[4:01:13] Voice 16: In favor.

[4:01:15] Trustee Luckham: Excellent.

[4:01:16] Trustee Luckham: Music to my ears, council.

[4:01:17] Trustee Luckham: That passes unanimously.

[4:01:23] Trustee Luckham: And I think it's time to recess.

[4:01:27] Trustee Luckham: You have a second motion.

[4:01:30] Trustee Rogers: Mr. Chair, this was my point of information.

[4:01:33] Trustee Rogers: I like that

[4:01:34] Trustee Luckham: severed piece on the screen.

[4:01:37] Trustee Luckham: and that motion then would need to be moved and seconded but it obviously needs

[4:01:48] Trustee Luckham: amending in some fashion probably that in terms of reference and draft policy

[4:01:55] Voice 20: that's part of the conversations okay so

[4:01:57] Trustee Luckham: trustees thank you ceo what would you like to do with the

[4:02:01] Trustee Luckham: remainder and i see trustee kale

[4:02:02] Voice 6: normally i can only speak for a municipal council when we when

[4:02:06] Voice 6: we sever a motion we still have we've severed it but we haven't obliterated or removed the second

[4:02:14] Voice 6: part right now

[4:02:15] Voice 6: so what we have done is we have approved or we have passed the first then per

[4:02:21] Voice 6: the terms of reference etc will now then be the subject of a further discussion as was the first

[4:02:28] Voice 6: part but it's still very much real and in front of us and needs to be decided by Trust Council

[4:02:37] Voice 6: every bit as much as the first part does.

[4:02:40] Trustee Luckham: Right but in order to make it a meaningful motion

[4:02:44] Trustee Luckham: that because it was broken mid-sentence there needs to be at least an introduction or a slight

[4:02:50] Trustee Luckham: changing of the words um in order to create some intent i would suggest

[4:02:57] Voice 21: correct

[4:02:58] Voice 6: chair and normally then it would be up to any trustee then to to look at this

[4:03:03] Voice 6: if i may suggest to put it back to the the original proposers and seconders to look at

[4:03:10] Voice 6: the second half of that and then at least perhaps propose a more meaningful or more complete

[4:03:17] Voice 6: a complete motion for us to debate.

[4:03:23] Trustee Luckham: Right, it's still a motion owned by council.

[4:03:27] Trustee Luckham: So the first person that wants to make

[4:03:30] Trustee Luckham: an appropriate amendment, I would just take that.

[4:03:33] Trustee Luckham: And so right now I see Trustee Scott's hand up

[4:03:36] Trustee Luckham: and I see Trustee Langerheis and Trustee Brandt.

[4:03:39] Trustee Luckham: Somebody have an amendment to this lingering motion?

[4:03:43] Trustee Luckham: Trustee Scott, do you have an amendment?

[4:03:46] Trustee Luckham: Yes,

[4:03:46] Trustee Scott: I'd like to suggest that the terms of reference and what I'd like to make a motion that the terms of reference and draft policy attached with inaugural, with seven inaugural members appointed at June 23 Trust Council.

[4:04:06] Trustee Scott: The inaugural committee will finalize relevant policy and prepare a list of initial recommendations for use by next council's terms governance committee members.

[4:04:19] Voice 6: Okay,

[4:04:21] Trustee Luckham: so that's a motion.

[4:04:22] Trustee Luckham: I'm going to let Laurie work with that.

[4:04:26] Trustee Luckham: Perhaps you might need some clarity on it.

[4:04:29] Trustee Luckham: And then I'll look for a secondary.

[4:04:33] Trustee Luckham: Is that the, I think, change of words or the?

[4:04:38] Voice 13: Point of order.

[4:04:40] Trustee Luckham: Go ahead, point of order.

[4:04:43] Voice 13: So we're amending the actual original motion at the moment.

[4:04:46] Voice 13: We need an amendment to that, don't we?

[4:04:49] Trustee Luckham: That's what I'm looking for.

[4:04:50] Trustee Luckham: yeah

[4:04:51] Voice 13: it's just hard to see it because we're actually seeing amendments in the original

[4:04:55] Voice 13: motion be good if they're like side by side or something oh

[4:04:57] Trustee Luckham: fair enough yeah i think you can

[4:04:59] Trustee Luckham: probably repaste that um from your cliffboard i'd

[4:05:04] Trustee Scott: just like to say the word should be appointed by

[4:05:07] Trustee Scott: appointed june 23rd not elected well

[4:05:11] Trustee Luckham: that's that's good let's follow uh dad morrison's

[4:05:14] Trustee Luckham: recommendation that the original motion be placed so we can see it in its original form

[4:05:18] Trustee Luckham: and then the amended the amendment that you're asking for thank you very good and so we're just

[4:05:27] Trustee Luckham: going to see some magic in the background here bear

[4:05:39] Voice 21: with us

[4:06:00] Trustee Luckham: ceo hudson pillar you have some

[4:06:02] Trustee Luckham: remark for us while we're in the midst of this i

[4:06:04] Voice 20: don't think you can establish a committee with

[4:06:07] Voice 20: a draft policy no

[4:06:08] Voice 21: so

[4:06:09] Voice 20: couldn't you just say and that a terms of reference and draft policy be

[4:06:18] Voice 20: established that's

[4:06:22] Trustee Luckham: probably true but the motion would need to be amended to say that i'm trying

[4:06:27] Trustee Luckham: to save

[4:06:28] Voice 20: this from being illogical yeah meaning we've severed it's great but if part two doesn't

[4:06:33] Voice 20: match the establishment yes portion i'm just saying this so you're very close to make this

[4:06:39] Voice 20: making

[4:06:39] Trustee Luckham: sense yeah so

[4:06:41] Trustee Luckham: is that the standing committee as a as in motion xyz you're saying

[4:06:47] Trustee Luckham: a standing committee be established yes done and

[4:06:49] Voice 20: two that in terms of reference and direct

[4:06:54] Voice 20: and policy be developed to establish the committee by who period oh and that would be the job of

[4:07:04] Voice 20: don't finalize that policy to the

[4:07:07] Trustee Luckham: committee yeah okay so why wouldn't you just say the committee

[4:07:10] Trustee Luckham: committee will establish terms of reference and that sounds good okay so just putting that out

[4:07:21] Trustee Luckham: there for the membership council and i think that that's in your hands trustee scott did we lose

[4:07:33] Trustee Luckham: trustee scott yes

[4:07:35] Trustee Scott: i yes that sounds very reasonable to me thank you

[4:07:37] Trustee Luckham: okay so then lori i need to know

[4:07:44] Trustee Luckham: what i'm so i

[4:07:46] Trustee Luckham: think the suggestion was is that the committee create in terms of reference to

[4:07:53] Voice 21: draft policy period

[4:07:59] Voice 25: i guess um period yeah

[4:08:07] Trustee Luckham: thank you i think so yeah and then that's an amended

[4:08:11] Trustee Luckham: motion so this is an amendment to the severed motion yeah and maybe spell it out the standing

[4:08:25] Trustee Luckham: governance committee just for you have

[4:08:31] Voice 20: to be careful i've just suggested this and none of

[4:08:34] Voice 20: you agreed well no i said oh yeah

[4:08:36] Voice 16: so i'm looking for you that's

[4:08:39] Voice 21: the mover agreed

[4:08:40] Voice 21: i

[4:08:40] Voice 16: pulled my hand up just like that

[4:08:43] Voice 21: okay

[4:08:47] Trustee Luckham: yeah i've got a number of hands up doug um

[4:08:52] Trustee Luckham: let's just get this on the screen and i want to come back to trustee scott because he's the

[4:08:57] Trustee Luckham: mover of the motion is this what you intended trustee scott yes

[4:09:02] Trustee Scott: it is thank

[4:09:03] Trustee Luckham: you trustee scott

[4:09:04] Trustee Luckham: Now,

[4:09:05] Voice 7: I think it was supposed to read the standing committee, create a TOR.

[4:09:10] Voice 7: You're

[4:09:10] Trustee Luckham: correct. Yeah.

[4:09:13] Trustee Luckham: Governors.

[4:09:15] Voice 16: And it's Doug saying I'll second that.

[4:09:17] Trustee Luckham: I see. Thank you, Doug. OK, now we have an amendment to the severed portion of the motion.

[4:09:29] Trustee Luckham: The original severed piece is above and the amendment is below.

[4:09:34] Trustee Luckham: and now I'm going to ask

[4:09:37] Trustee Luckham: for speakers on the

[4:09:38] Trustee Luckham: moved and seconded motion

[4:09:40] Trustee Luckham: amendments

[4:09:41] Voice 22: to the severed

[4:09:44] Voice 22: the amendments to

[4:09:46] Voice 22: the severed motion

[4:09:47] Voice 22: thank you

[4:09:47] Voice 22: severed part of the motion

[4:09:50] Voice 22: so that's Trustee Lange

[4:09:51] Voice 22: Trustee

[4:09:52] Trustee Luckham: Allen and Brandon

[4:09:56] Voice 24: I'm getting

[4:09:57] Voice 24: a little confused here

[4:09:58] Voice 24: we're electing

[4:10:01] Voice 24: trustees under what

[4:10:03] Voice 24: process on June

[4:10:06] Voice 24: on June 23rd.

[4:10:08] Trustee Luckham: Well, presently we're not in any process.

[4:10:10] Voice 24: If we don't reference the policy,

[4:10:15] Voice 24: then we don't have, I mean,

[4:10:17] Voice 24: I just don't understand how this would actually operate

[4:10:19] Voice 24: on June 23rd.

[4:10:25] Voice 25: David Mahler, thank you.

[4:10:27] Voice 35: Yeah, so the policies on the standing committees

[4:10:30] Voice 35: is they're appointed, right?

[4:10:33] Voice 35: So volunteered and appointed by the chair.

[4:10:36] Voice 35: Yeah, okay.

[4:10:37] Voice 35: So you don't have a policy in front of you

[4:10:41] Voice 35: for this particular standing committee but I think I would make the assumption you're going

[4:10:46] Voice 35: to appoint the same way you would your other standing committees I think that is probably

[4:10:50] Voice 35: the best approach so

[4:10:52] Trustee Luckham: I I think then in answer to your question this needs a further motion

[4:10:57] Trustee Luckham: to call for volunteers on the June 23rd to be appointed by council

[4:11:07] Trustee Luckham: it's obviously complex but i think in answer to your question that has not been addressed in this

[4:11:13] Trustee Luckham: motion this is an amendment to that chunk of the motion and without going into severing it a second

[4:11:20] Trustee Luckham: time i would suggest we do this and then advance a new motion with respect to the appointments of

[4:11:27] Trustee Luckham: the membership which i think is the question at hand so trustee allen so i'll just put that out

[4:11:34] Trustee Luckham: there for you consideration trustee allen then trustee brent yeah

[4:11:39] Trustee Allen: i had the same confusion as

[4:11:41] Trustee Allen: uh trustee landry like at least you know volunteer elected i mean we're still ultimately volunteering

[4:11:47] Trustee Allen: and but it's the same as committee other committees right where the chair you volunteer

[4:11:53] Trustee Allen: you put your name on that list and then now the chair chooses if that's correct yeah

[4:11:58] Voice 20: that's the

[4:12:01] Voice 20: the credit again shy of a quorum

[4:12:02] Trustee Luckham: that's our current that is our current process right okay

[4:12:06] Trustee Luckham: council's happy with that i'm happy to do that but i i want it to be fair and respectful of

[4:12:11] Trustee Luckham: council's intent um so trustee brent then rogers okay

[4:12:20] Voice 9: more confusion here i don't like the idea

[4:12:23] Voice 9: of a committee being appointed by a single person period and so i would like uh i would like some

[4:12:30] Voice 9: reference to an election by trust council if required so there's a there's something that's

[4:12:36] Voice 9: left hanging here that makes me uncomfortable about this and so i really think it's important

[4:12:42] Voice 9: that this committee of seven is elected by trust council obviously if there's if there's not seven

[4:12:53] Voice 9: seven volunteers, right, then they're going to get a claim.

[4:12:58] Voice 9: Right, but

[4:12:59] Voice 9: there should be a process and without it,

[4:13:01] Voice 9: I'm really uncomfortable with the way this is reading.

[4:13:04] Voice 9: I think it needs an addition.

[4:13:06] Trustee Luckham: Not seven,

[4:13:06] Voice 20: there's nothing here that says seven.

[4:13:08] Trustee Luckham: Yeah, so, although it might've been in the appendix,

[4:13:12] Trustee Luckham: but you know, write this down, Trustee Brent,

[4:13:14] Trustee Luckham: you and I agree for the second time

[4:13:16] Trustee Luckham: in this council meeting.

[4:13:17] Trustee Luckham: um i think that we can address this as a third motion to finally wrap this by specifying the uh

[4:13:28] Trustee Luckham: how the inaugural members will be selected so i'm content to move on this motion at this time

[4:13:35] Trustee Luckham: and then trustee brent i'll look to you for a motion although i'm not supposed to do that it

[4:13:39] Trustee Luckham: should come from the floor um look for someone for a motion on how to make the composition of the

[4:13:46] Trustee Luckham: standing committee appropriate according to the intent of council so can we move forward on this

[4:13:54] Trustee Luckham: amendment to the motion and pick up the membership later and i'm going to go to trustee rogers and

[4:14:00] Trustee Luckham: trustee allen again you'd both still get your hands up and yours is also just a friend so um

[4:14:08] Trustee Rogers: this is um getting complicated and i i totally appreciate where everybody's confused um and

[4:14:15] Trustee Rogers: And I've sent out a draft motion that would create a short term select committee that whose job is to create the terms of reference in the draft policy around the now passed governance committee.

[4:14:31] Trustee Rogers: And, and, and I guess my point is, is that we could do that there's a process for electing the people.

[4:14:39] Trustee Rogers: It actually says seven members they're elected in keeping with the policy we already have.

[4:14:44] Trustee Rogers: out so but that requires us to defeat this motion and it's and that's on the table and then i could

[4:14:51] Trustee Rogers: make this we don't need a third motion this would presumably satisfy all the concerns because i agree

[4:14:58] Trustee Rogers: with trustee brent they should be there should be a group that's set up uh to create the terms

[4:15:04] Trustee Rogers: of reference create the thing and then and then the governance committee can be established by

[4:15:09] Trustee Rogers: by amendment of the policy.

[4:15:13] Trustee Luckham: Well, you're not

[4:15:14] Trustee Luckham: wrong, Trustee Rogers.

[4:15:16] Trustee Luckham: However, I think there's more than one path to Rome here

[4:15:19] Trustee Luckham: and this is one path.

[4:15:20] Trustee Luckham: I

[4:15:21] Trustee Rogers: don't think you're right.

[4:15:22] Trustee Rogers: So there you go.

[4:15:23] Trustee Luckham: That's fine too.

[4:15:24] Trustee Luckham: I don't mind.

[4:15:25] Trustee Luckham: But what is a fact is it's quarter after five.

[4:15:29] Trustee Luckham: You all need to have dinner before we come back here

[4:15:31] Trustee Luckham: for seven o'clock for town hall.

[4:15:34] Voice 21: And it

[4:15:34] Trustee Luckham: would be nice to at least get

[4:15:36] Trustee Luckham: this particular motion wrapped before then.

[4:15:38] Trustee Luckham: and there's still more work to be done.

[4:15:41] Trustee Luckham: So Trustee Allen, Trustee Brent,

[4:15:44] Trustee Luckham: and if I don't see any other speakers, I'll call the vote.

[4:15:48] Trustee Allen: Okay, I just wanted to clarify that this motion,

[4:15:51] Trustee Allen: this amendment motion, it says elected by trust council,

[4:15:54] Trustee Allen: not chair, is that correct?

[4:15:57] Trustee Allen: No.

[4:15:58] Trustee Allen: It says elected by trust council.

[4:16:01] Trustee Luckham: Sorry, the piece that's on the screens

[4:16:03] Trustee Luckham: begins with Scott Fenton is only about creating

[4:16:07] Trustee Luckham: a terms of reference and draft policy.

[4:16:09] Trustee Luckham: That's all Trustee Scott has initiated.

[4:16:12] Trustee Allen: Confusing.

[4:16:14] Trustee Luckham: Yeah, I'm sorry, it is confusing.

[4:16:17] Trustee Luckham: So then another speaker, Trustee Brent,

[4:16:21] Trustee Luckham: do you want him to speak again

[4:16:22] Trustee Luckham: or Trustee Longarice, you want to speak?

[4:16:25] Trustee Luckham: Is

[4:16:25] Voice 9: your hand stuck up?

[4:16:27] Voice 9: I'm going to move a motion to the motion on the floor.

[4:16:31] Voice 9: And I'm going to add the words,

[4:16:34] Voice 9: and that the standing committee be composed

[4:16:37] Voice 9: of seven members elected by Trust Council.

[4:16:42] Trustee Luckham: Okay.

[4:16:46] Trustee Luckham: David Mahler.

[4:16:47] Voice 35: Yeah, you should only have one

[4:16:48] Voice 35: amending motion on the floor at a time.

[4:16:50] Voice 35: So you should look at this one first

[4:16:52] Voice 35: and then do the amendments after.

[4:16:54] Trustee Luckham: Oh, we've done amended, amended motions before.

[4:16:57] Trustee Luckham: It's not beautiful.

[4:16:58] Trustee Luckham: Okay, fair enough, fair enough.

[4:17:04] Trustee Luckham: Well, I'm just going to simply ask,

[4:17:06] Trustee Luckham: do we have a seconder for trustees amended, amended motion?

[4:17:09] Trustee Luckham: We should let Laurie go first.

[4:17:10] Trustee Luckham: I second.

[4:17:12] Trustee Luckham: I'm not

[4:17:12] Voice 15: clear on what the amendment is.

[4:17:14] Voice 15: And

[4:17:15] Voice 9: that the standing committee be composed of seven members elected by Trust Council.

[4:17:24] Trustee Fast: Second.

[4:17:25] Trustee Fast: On June 23rd?

[4:17:27] Voice 9: On June 23rd. Thank you very much.

[4:17:29] Voice 9: I

[4:17:30] Trustee Luckham: don't think this is wrong, because we got an amendment on the floor that's been moved and seconded, and now we want to amend the amendment.

[4:17:39] Trustee Luckham: I think that's legitimate.

[4:17:40] Trustee Luckham: legitimate and then we go back to the original amended motion and then we go back to the

[4:17:44] Trustee Luckham: original motion i think we can do that you can do it it's not recommended that's fine

[4:17:48] Trustee Scott: i actually thought that's what i originally proposed but you might have yeah

[4:17:58] Trustee Allen: second

[4:17:59] Voice 26: do we need to

[4:18:01] Trustee Luckham: debate this or can we go to the question let's go to the question

[4:18:08] Trustee Luckham: i'm going to be brave and do this electronically all those in favor

[4:18:14] Voice 24: are we voting on two motions or what one

[4:18:17] Trustee Luckham: motion you're voting on the amendment to a proposed

[4:18:20] Trustee Luckham: amended motion so all those in favor and so including my vote there's 20 in favor

[4:18:34] Trustee Luckham: and so please lower your hands um and i'll just ask quickly any opposed please lower your hands

[4:18:44] Trustee Luckham: if you're in favor if you're this is now opposed trustee scott you're opposed to your own motion

[4:18:53] Trustee Luckham: the

[4:18:55] Voice 16: lingering paw syndrome

[4:18:57] Trustee Luckham: two are opposed so that carries so now we have an amended

[4:19:05] Trustee Luckham: amended um we have an amended amendment to the original motion and

[4:19:13] Trustee Luckham: essentially it just reads i'll read it out loud that the severed motion be amended to read

[4:19:17] Trustee Luckham: the standing governance committee create a terms of reference and draft policy and that the standing

[4:19:23] Trustee Luckham: committee be composed of seven members elected by trust council on june 23rd is that clear to

[4:19:30] Trustee Luckham: everyone are there any is there any discussion then again i'm going to call the vote electronically

[4:19:41] Trustee Luckham: please raise your hands if you're in favor

[4:19:43] Voice 21: okay

[4:19:55] Trustee Luckham: looking at the screen i think i've got

[4:19:57] Trustee Luckham: But 20 members in favor, please lower your hands.

[4:20:06] Voice 21: And

[4:20:07] Trustee Luckham: those opposed, and Trustee Brent, I see your hand is up for opposing.

[4:20:11] Trustee Luckham: Rogers opposing.

[4:20:13] Trustee Luckham: Rockefeller opposing.

[4:20:14] Trustee Luckham: So two in opposition.

[4:20:18] Trustee Luckham: Thank you very much, trustees.

[4:20:19] Trustee Luckham: That carries.

[4:20:22] Trustee Luckham: Unless there's some further work that needs to be done on this particular RFP,

[4:20:28] Trustee Luckham: I think that concludes that section.

[4:20:31] Trustee Luckham: David Mahler.

[4:20:32] Voice 35: Yeah, so these are just the amending motions.

[4:20:35] Voice 35: You still haven't voted on the original motion that's amended?

[4:20:39] Voice 35: No.

[4:20:41] Trustee Luckham: No, we voted on the severed first portion.

[4:20:44] Trustee Luckham: We just voted on the other half of the severed motion.

[4:20:48] Trustee Luckham: Are we okay?

[4:20:50] Trustee Luckham: You voted

[4:20:51] Voice 35: to sever the motion.

[4:20:56] Voice 35: Don't you need to vote on each individual?

[4:20:59] Voice 35: You voted on the first one?

[4:21:00] Voice 35: Yes.

[4:21:01] Voice 35: yeah yeah and this is the amended second one yeah

[4:21:04] Voice 35: okay so we're

[4:21:04] Trustee Luckham: good i got okay thank you

[4:21:06] Trustee Luckham: so the council is that correct ceo let's

[4:21:10] Voice 20: just summarize so please summarize everyone's needs

[4:21:14] Voice 20: are met the understanding is that a standing governance committee could you go up glorious

[4:21:20] Voice 20: we just want to summarize the three motions in one place so trust the council

[4:21:42] Voice 20: So the standing committee right where's part one that was voted on which is the right there

[4:21:52] Voice 20: scroll back up or you've gone past

[4:21:54] Voice 25: it now oh no no fuck on it there

[4:22:04] Trustee Luckham: a minute ago

[4:22:07] Voice 21: right

[4:22:08] Trustee Luckham: there the severed motion be amended to read the standing committee created terms of

[4:22:12] Trustee Luckham: reference and draft policy so the first care you know

[4:22:15] Voice 20: i want to see the first one

[4:22:16] Voice 20: it says

[4:22:16] Voice 20: that a standing committee be established

[4:22:21] Voice 20: So that was voted on. That wasn't moved by Middleton and seconded by McConkie, was it?

[4:22:29] Voice 35: Patrick

[4:22:29] Trustee Fast: and Fast.

[4:22:32] Voice 35: It was a resolution to sever the motion. I don't think that actually adopted the first

[4:22:40] Voice 35: paragraph.

[4:22:41] Trustee Critchley: We did.

[4:22:43] Trustee Critchley: We did.

[4:22:43] Trustee Critchley: Yeah, point of order, Chair. Point of order, David Critchley. That is my view as well, that David Marler is correct. We didn't vote on that actual motion, which was severed. And I've tried to look at the procedure, and strangely enough, I'm not finding anything about severance per se within Robert's Rules of Order, but I think

[4:23:08] Trustee Luckham: it only makes sense.

[4:23:09] Trustee Luckham: That's a Robert's rule of order, yeah.

[4:23:12] Trustee Luckham: Let's

[4:23:13] Voice 9: move it just to be safe.

[4:23:15] Trustee Luckham: Let's do it, yeah, exactly, right?

[4:23:19] Trustee Luckham: Which one

[4:23:20] Voice 25: are we moving?

[4:23:20] Trustee Luckham: The very fiscal.

[4:23:23] Voice 25: So we're going to go up there.

[4:23:24] Voice 25: Goodbye, sir.

[4:23:25] Voice 25: That one.

[4:23:26] Voice 35: That one.

[4:23:27] Voice 35: So who

[4:23:28] Trustee Luckham: wants to move that a standing governance committee

[4:23:31] Trustee Luckham: and trust council be established?

[4:23:32] Trustee Luckham: I'm pretty sure we voted on this.

[4:23:34] Trustee Luckham: That's me.

[4:23:35] Voice 9: I'll move that.

[4:23:36] Trustee Luckham: Well, Trustee Middleton,

[4:23:37] Trustee Luckham: and then I saw Trustee Peterson as a seconder.

[4:23:41] Trustee Luckham: And I will now ask, is there any discussion on that motion?

[4:23:46] Trustee Luckham: I don't believe so.

[4:23:48] Trustee Luckham: So I'll lower my own hand

[4:23:50] Trustee Luckham: and then I'm just gonna call the vote then

[4:23:52] Trustee Luckham: if there's no discussion.

[4:23:53] Trustee Luckham: All those in favor, electronically please.

[4:23:57] Voice 21: And so including myself

[4:24:05] Trustee Luckham: on there, thank you.

[4:24:06] Trustee Luckham: So that's 21 members in favor.

[4:24:10] Trustee Luckham: And so please lower your hands.

[4:24:16] Trustee Luckham: and then any opposed please raise your hand i see one up for some reason or lower your hand

[4:24:23] Trustee Luckham: i don't know why i don't show up on the screen so there are none opposed so that carries unanimously

[4:24:28] Trustee Luckham: so now i believe we have concluded the work uh established and thank you trustee middleton and

[4:24:36] Trustee Luckham: trustee uh augur ice for bringing the rfd to council and having this conversation i think

[4:24:41] Trustee Luckham: that concludes it i would like to ask that we adjourn uh for dinner and we return uh tomorrow

[4:24:47] Trustee Luckham: morning uh bright and early nine o'clock and uh let's

[4:24:53] Trustee Patrick: return this evening for delegations

[4:24:55] Trustee Patrick: and town hall i like that that would be

[4:24:58] Trustee Luckham: a good idea we will be returning at seven o'clock for

[4:25:01] Trustee Luckham: delegations and town and public comment and uh then following that we'll be returning at nine

[4:25:07] Trustee Luckham: o'clock so we look forward to seeing you all again um after dinner so get some fresh air and relax

[4:25:13] Trustee Luckham: and we'll see you in an hour and a half probably um

[4:25:16] Voice 21: uh

[4:25:18] Trustee Luckham: lori you have something from trustee ellen

[4:25:20] Trustee Luckham: another

[4:25:21] Trustee Allen: question just you spelled my last name wrong in the emotion

[4:25:24] Trustee Allen: i just want

[4:25:31] Voice 15: to remind trust council that i'll be sending a separate zoom link for delegations and

[4:25:35] Voice 15: public comments so look for that do not come back to using the link that you're on right now because

[4:25:40] Voice 15: it's not going to work right

[4:25:42] Trustee Luckham: so everybody log out you'll get a new link to log back

[4:25:45] Trustee Luckham: thank

[4:25:45] Voice 15: you thank you thank

[4:25:47] Trustee Luckham: you trustees leave meeting