Islands Trust Council regular meeting, August 31, 2022

[0:00:02] Voice 14: I am.

[0:00:07] Voice 4: I might have to try to come back in one other way. I'm sorry, we're at the follow-up

[0:00:12] Voice 4: action list, correct?

[0:00:13] Voice 14: At this

[0:00:21] Voice 4: time, there are a couple items to be brought forward that will be

[0:00:23] Voice 4: coming to the next meeting that includes policy reviews for the reserves and surplus and for the

[0:00:35] Voice 4: the trustee remuneration for the next council section.

[0:00:40] Voice 4: So that will come to our next meeting,

[0:00:43] Voice 4: which is on October 12th.

[0:00:48] Voice 4: Claire has brought forward options on the budget and process

[0:00:54] Voice 4: and options for building permit review, cost recovery.

[0:00:57] Voice 4: These will all be coming to the meeting in October.

[0:00:59] Trustee Grove: Thank you.

[0:01:01] Trustee Grove: Anything else, Wanda?

[0:01:04] Trustee Grove: Russ Hostenberg.

[0:01:06] Voice 8: well thank you chair grove it's good to see you and uh if i may i'll just address one of the items

[0:01:11] Voice 8: on the follow-up action list and just give a little bit of context yes please do uh so with

[0:01:17] Voice 8: regards um that financial planning committee requests have to explore option a for building

[0:01:22] Voice 8: permit review cost recovery um we'll recall that um there were a couple of options presented to

[0:01:30] Voice 8: committee some six months ago and it really addressed the notion of the building permit

[0:01:36] Voice 8: reviewing that we undertake in concert with the regional districts who have the building

[0:01:42] Voice 8: department function and the building approving function and two options were presented to the

[0:01:48] Voice 8: committee one was sort of a more anecdotal localized approach where they said Russ you

[0:01:54] Voice 8: go out and speak to all the CAOs and see if you can come up with six different individual

[0:01:58] Voice 8: agreements um with regarding some sort of mechanism of cost recovery and the second option

[0:02:04] Voice 8: was one where we asked the minister um for some sort of legislative change that would allow us to

[0:02:12] Voice 8: actually um get those funds directly so give us the authority to to charge a fee for something

[0:02:19] Voice 8: like this um i then went out and uh had conversations with a number of the different

[0:02:25] Voice 8: chief administrative officers none of them expressed joy at this uh outcome and however

[0:02:33] Voice 8: none um were as caos tend to do none of them just said forget it they said that's fine here are some

[0:02:41] Voice 8: of the key elements uh one we would need to as the islands trust go to each of these boards and

[0:02:47] Voice 8: likely their electoral area committees and convince those elected officials to increase their fee

[0:02:52] Voice 8: and to take on sort of the public ownership associated with an increase in fee meaning

[0:02:59] Voice 8: there would be each regional district wasn't super thrilled with being the face of an increase in a

[0:03:04] Voice 8: fee that wasn't their fee from their perspective that would also mean that there's six different

[0:03:11] Voice 8: agreements or processes that are always being maintained associated with this likely 30 30 to

[0:03:17] Voice 8: a $40 fee for our analysis. So they said, yeah, fine. Work on that program and come back to us

[0:03:27] Voice 8: with how you see that being saleable. And then subsequently three of them have retired.

[0:03:34] Voice 8: So I'm going to, if we continue down this path, I'll have to re-engage with the new chief

[0:03:40] Voice 8: administrative officers, particularly in the CRD and the Cowichan Valley Regional District

[0:03:44] Voice 8: district around this the my conversations with the regional district of Nanaimo were benign

[0:03:50] Voice 8: but it didn't progress significantly so I'll come back with some more detailed reporting around that

[0:03:56] Voice 8: around that I'm just kind of giving you an idea which way the ship's going on this one in terms

[0:04:02] Voice 8: of the relative oh they also indicated there would be an administ everyone said there's an

[0:04:06] Voice 8: administrative cost of course associated with each of those which is undetermined at this time

[0:04:11] Voice 8: so it's whether or not this is the appropriate way to realize what um fpc and trust council wants to

[0:04:19] Voice 8: do is is pending um i guess if someone just asked me um off the off the side of my desk how this is

[0:04:26] Voice 8: going i would think that given we've asked the province for a significant conversation around

[0:04:32] Voice 8: the nature of the islands trust its structure its authorities and governance that um maybe

[0:04:39] Voice 8: Maybe an easier way to affect this would be to have some of those conversations, just not around this type of fee, but a more global fee function as that conversation with the province matures.

[0:04:51] Voice 8: Nevertheless, that's my update. Sorry for taking so long.

[0:04:55] Trustee Grove: Thank you very much. May I just ask, am I coming through now?

[0:04:58] Trustee Grove: Yep.

[0:05:00] Trustee Grove: Thank you. I've got some new wires.

[0:05:05] Trustee Grove: Anything else on the follow-up action list from anybody?

[0:05:13] Trustee Grove: Hearing none, let us turn to 7.1, pages 12 to 22,

[0:05:16] Trustee Grove: the Statement of Financial Information.

[0:05:20] Trustee Grove: And there's a request for decision.

[0:05:23] Trustee Grove: The request is that we forward this to Trust Council, having approved it.

[0:05:27] Trustee Grove: So, again, over to you, Wanda.

[0:05:32] Voice 4: Great. Thank you, Trust.

[0:05:36] Voice 4: Thank you, Chair.

[0:05:38] Voice 4: This is a requirement under –

[0:05:42] Voice 4: it's an annual legislative reporting requirement

[0:05:45] Voice 4: that the island's trust and compensation is consistent

[0:05:49] Voice 4: with prior years.

[0:05:52] Voice 4: After this is reviewed by

[0:05:54] Voice 15: this committee,

[0:05:56] Voice 4: it is recommended that before to trust council for approval.

[0:06:00] Voice 4: There's no significant items that I wanted

[0:06:03] Voice 4: to walk through on it.

[0:06:05] Voice 4: All of this is fairly standard reporting,

[0:06:08] Voice 4: but I am happy to take any questions on it.

[0:06:12] Trustee Grove: Thank you.

[0:06:13] Trustee Grove: Any questions for Wanda?

[0:06:21] Trustee Grove: Hearing none, would anyone like to make that motion

[0:06:24] Trustee Grove: as appears on page 12?

[0:06:28] Trustee Luckham: So I would move that the 2021-22 statement

[0:06:32] Trustee Luckham: of financial information be forwarded

[0:06:34] Trustee Luckham: to Trust Council for approval as presented.

[0:06:37] Trustee Grove: Thank you, is there a seconder?

[0:06:38] Trustee Grove: Trustee Stamford, thank you.

[0:06:40] Trustee Grove: Any discussion on this motion?

[0:06:46] Trustee Grove: Hearing none, those in favor raise their hand.

[0:06:50] Trustee Grove: I guess we better use our little yellow hands, thanks.

[0:06:59] Voice 14: Thank you, hands down.

[0:07:05] Voice 14: Any contrary? Thank you. That carries. So let us turn

[0:07:17] Trustee Grove: to the quarterly financial report. Another request for decision. And it's pages 23 to 29. And the request for the decision is that we forward this to Trust Council. Over to you, Wanda.

[0:07:42] Voice 14: Wanda, are you there?

[0:07:49] Trustee Grove: Well, let us...

[0:07:51] Trustee Grove: Would

[0:07:52] Voice 9: you like me to do a summary?

[0:07:53] Trustee Grove: Yes, please.

[0:07:54] Voice 9: Okay.

[0:07:55] Voice 9: Thank you.

[0:07:56] Voice 9: what in the absence of one um so as of june 30th 2022 um we've consumed a net 22 percent of the

[0:08:05] Voice 9: annual approved budget so that's just below our expected of 25 percent um so there's some um areas

[0:08:14] Voice 9: um that are showing you know over and under um total revenue is is below um just due to property

[0:08:24] Voice 9: tax levies that hadn't yet been received in the first quarter. So the provincial grant just wanted

[0:08:32] Voice 9: to highlight that we actually received an additional $48,000 from the province this year.

[0:08:39] Voice 9: When I inquired regarding that, it just appears that they had some additional money at the end

[0:08:47] Voice 9: of their fiscal and they decided to do an additional transfer to all the um all the

[0:08:54] Voice 9: local governments relating to that so nice that we got an additional 48 000 that we weren't expecting

[0:09:02] Trustee Grove: that's mind-boggling yeah i know

[0:09:06] Trustee Grove: it sounds like an icbc check yeah yes it

[0:09:09] Voice 15: does mr

[0:09:11] Voice 8: chair i prefer

[0:09:11] Voice 8: prefer to package that is that the cao and staff went out and found forty eight thousand dollars

[0:09:16] Voice 8: from the province and returned it to you but i couldn't in good conscience say it well done

[0:09:20] Trustee Grove: good work

[0:09:21] Trustee Grove: yeah yeah very

[0:09:23] Trustee Grove: good work yeah

[0:09:24] Voice 9: when we initially received it they told us it was a just

[0:09:27] Voice 9: a first installment of our payment but then we got the whole payment so then i was like well

[0:09:32] Voice 9: what's going on what is this money actually for so um anyways it was nice that we got that

[0:09:38] Voice 9: additional money um the federal and provincial grants is um slightly lower well it is lower and

[0:09:46] Voice 9: it's just because um the revenues will be recognized as the work is performed so there's

[0:09:52] Voice 9: still work coming on the local government development approvals program um that will be

[0:09:57] Voice 9: that we just did a competitive process for in q1 and that work has been awarded now so that'll get

[0:10:04] Voice 9: get started and we'll see some expenditures and probably related grant revenue starting in quarter

[0:10:10] Voice 9: two. And again, so these other property tax levies, they're showing us underspent because

[0:10:18] Voice 9: we didn't receive the funds in quarter one, but the funds were received in quarter two.

[0:10:24] Voice 9: Investment income was higher due to rising interest rates. And we're going to see when

[0:10:30] Voice 9: when we take a look at the forecast that we're forecasting much higher than what we budgeted for

[0:10:35] Voice 9: because of the interest rate increase, we're seeing much better rates on GICs since the interest rate

[0:10:43] Voice 9: increases. And of course, there's another one coming on September 7. So that'll help out give

[0:10:50] Voice 9: us some extra revenue that we weren't expecting or hadn't budgeted for. So, so like I said,

[0:10:59] Voice 9: Overall, we're only 3% underspent, so things are looking really good.

[0:11:06] Voice 9: I'm not sure that it's necessary to go into these other details about where we're underspent, but if you would like me to, I can, or I can answer questions.

[0:11:18] Trustee Grove: I agree with you.

[0:11:19] Trustee Grove: Any questions for Nancy?

[0:11:23] Trustee Grove: Chastie Rogers, followed by Boushekin.

[0:11:28] Voice 13: Thanks.

[0:11:28] Voice 13: I wondered if anybody, including I see Wanda's back on, and thanks for the reporting, knows whether this added money is going to be a regular thing or whether it's a COVID-related, here's some help, one-time only event.

[0:11:50] Voice 13: Sorry, go ahead.

[0:11:51] Voice 9: Yeah, there was no indication that it was going to be an ongoing thing.

[0:11:55] Voice 9: it was you know represented as a as a one-time one-time kind of bonus thing so um yeah you know

[0:12:05] Voice 9: it would be nice if it was ongoing but no indication of that to date

[0:12:08] Voice 13: that's just weird

[0:12:10] Voice 13: that they wouldn't there wouldn't be some publicity around it if they're going to give

[0:12:14] Voice 13: local governments maybe we'll find more out at ubcm when uh when the provincial government talks

[0:12:20] Voice 13: about uh what it has spent um the only the only one number here that caught my eye was um

[0:12:28] Voice 13: the legal general amount of course is over and i just wanted to ask the question whether

[0:12:34] Voice 13: does anybody know if that was the end of june is that trend continuing although of course

[0:12:40] Voice 13: july and august everybody's on vacation i guess we'll know never mind we'll find out at the end

[0:12:44] Voice 13: to September so whether that trend is continuing so

[0:12:48] Voice 9: right and just like typically we look at the

[0:12:51] Voice 9: legal overall in the three categories um so you know quite often we're underspent you know in

[0:12:58] Voice 9: litigation and overspent in in general and by law enforcement um and in the forecast we don't

[0:13:05] Voice 9: anticipate being um overspent in legal so things are looking looking good there it's it this

[0:13:13] Voice 9: This represents it a little bit differently in the different categories.

[0:13:17] Trustee Grove: Thanks, Nancy.

[0:13:18] Voice 9: Yeah.

[0:13:19] Trustee Grove: Thank you, Nancy.

[0:13:20] Trustee Grove: Laura Bushekin.

[0:13:23] Trustee Grove: No, you're done.

[0:13:25] Trustee Grove: Any other questions?

[0:13:27] Trustee Grove: Peter Luckham.

[0:13:29] Trustee Luckham: Yeah, thank you, Chair.

[0:13:30] Trustee Luckham: I just have a slightly broader, maybe out of context question with respect to the bylaw

[0:13:36] Trustee Luckham: enforcement and litigation, and certainly those numbers are good.

[0:13:40] Trustee Luckham: Good. I am aware that there are some costs out there that if we get some court decisions in our favor,

[0:13:48] Trustee Luckham: there would be additional expenditures that council would have to approve with respect to the follow through of cleanup of properties, for instance.

[0:13:58] Trustee Luckham: And does that come out of the same budget or does that come out of a different budget in some way?

[0:14:03] Trustee Luckham: Because that would obviously create some interesting dynamics associated with our budget.

[0:14:11] Voice 9: I'm sorry, I'm not familiar with what you're referring to, so it's difficult for me to answer the question.

[0:14:18] Voice 9: I'll

[0:14:19] Trustee Luckham: maybe ask that later. Thank you.

[0:14:21] Voice 9: Okay.

[0:14:22] Trustee Luckham: I

[0:14:22] Voice 8: think the short answer would be yes.

[0:14:25] Voice 8: Okay. Thank you, sir.

[0:14:26] Trustee Luckham: Yeah.

[0:14:29] Trustee Grove: Thank you. Any other questions? Hearing none, let's move to 7.3, the financial forecast, the briefing.

[0:14:40] Trustee Grove: And Wanda, if you wouldn't mind briefing us, please.

[0:14:42] Trustee Grove: Did

[0:14:42] Voice 9: you want to pass the resolution?

[0:14:44] Trustee Grove: yes thank you very much let's do

[0:14:46] Trustee Grove: that if somebody would like to make that resolution

[0:14:48] Trustee Grove: um on at the 7.2 so

[0:14:55] Trustee Luckham: i would move that the financial planning committee forward the

[0:14:57] Trustee Luckham: june 30th 2022 financial report to trust council for approval as presented thank

[0:15:02] Trustee Grove: you a seconder

[0:15:05] Trustee Grove: laura bouchakin thank you any discussion on the on the matter those in favor raise your

[0:15:12] Trustee Grove: electronic hand please electronic hand being

[0:15:18] Trustee Luckham: raised sorry yes good

[0:15:22] Trustee Grove: you may now lower your hands

[0:15:28] Trustee Grove: trustee peterson your hand is still up those against raise your electronic hands none that

[0:15:36] Trustee Grove: carries unanimously thank you very much so let us turn to 7.3 the uh briefing pages 30 to 35

[0:15:45] Trustee Grove: five and Wanda over to you thank

[0:15:50] Voice 16: you chair and thank you Nancy for leading that last section

[0:15:53] Voice 16: I'm uncertain what is happening with my internet this morning

[0:15:58] Voice 15: item

[0:15:59] Voice 16: 7.3 this is a forecast based on actuals as of June 30th it is not a usual practice for

[0:16:06] Voice 16: forecast to be brought forward at this point generally the first forecast is done on the

[0:16:11] Voice 16: result of quarter two however given direction from ec to come forward with options to look at

[0:16:18] Voice 16: additional heritage grants and additional funding for computers we felt it was best to bring a

[0:16:23] Voice 16: forecast to this committee for review first overall the initial results that are forecasted

[0:16:31] Voice 16: at this point is that there will be a less of a draw on surplus than forecast than anticipated

[0:16:37] Voice 16: in the budget. The main drivers for that are increased interest income from the rising interest

[0:16:43] Voice 16: rate, and also the additional grants from the provincial government, which is offsetting

[0:16:50] Voice 16: lower than expected fees and sale revenue during the year. In the expenses, one of the larger

[0:16:59] Voice 16: overspends is salary, and currently this is included in the forecast of what the employer's

[0:17:05] Voice 16: last public offer was made i understand that they are close to negotiating a final and that

[0:17:11] Voice 16: this number will be updated once that collective bargaining has been concluded this amount

[0:17:20] Voice 16: will likely be an overspend over 20 000 and will be taken forward to ec in order to alert them to

[0:17:26] Voice 16: the potential overspend but overall at the end of the day expenses are still expected to be within

[0:17:33] Voice 16: and approved budget. There have been some delays in projects over the summer for the

[0:17:39] Voice 16: conservancy. It's been due to climate events that allowed for delayed in property management and

[0:17:45] Voice 16: other projects and also just the delay in the local in the heritage overlap mapping.

[0:17:56] Voice 16: The other adjustments that are currently expected are within policy 65.2 budget adjustments of being

[0:18:02] Voice 16: under 20 000 within an operational unit and so then are within an overspend underspend variance

[0:18:09] Voice 16: analysis uh were there any questions on any of these items uh

[0:18:20] Trustee Grove: russ hudsonfiller and then dan

[0:18:23] Trustee Grove: rogers

[0:18:23] Voice 8: i'll just uh um support my colleague with a couple points following uh trustee rogers or

[0:18:29] Voice 8: any other elected officials questions okay dan rogers thanks

[0:18:37] Voice 13: um i wondered if you could just

[0:18:39] Voice 13: speak a bit more about two items on your bullet expenditures just so there's some understanding of

[0:18:45] Voice 13: them um one is and by the way i of course we don't know what the bcgu which we're in an interesting

[0:18:53] Voice 13: situation because we're one of the we're probably one of the only quote unquote governments local

[0:19:00] Voice 13: governments affected by what they do at a provincial level in terms of their their collective

[0:19:05] Voice 13: of bargaining and so we are in a bit of a special place that might be worth exploring with the

[0:19:10] Voice 13: province if they enter into an agreement but the two questions i have are uh the first bullet can

[0:19:16] Voice 13: you talk a little bit about what what the uh the meeting streaming services forecast overspending

[0:19:22] Voice 13: of fifteen thousand dollars which is not insubstantial what that relates to so that

[0:19:28] Voice 13: we have an understanding and the second one is uh the last bullet in that group which is

[0:19:34] Voice 13: is overspending due to additional resources

[0:19:37] Voice 13: for local planning and administrative services.

[0:19:41] Voice 13: And I wonder what that's about,

[0:19:43] Voice 13: because it doesn't tell me much, at least in my reading.

[0:19:46] Voice 13: So I wonder if someone could speak to those two bullets.

[0:19:49] Voice 13: Thanks.

[0:19:50] Voice 16: I'll speak to the second bullet

[0:19:52] Voice 16: to start with the overspend in administrative services.

[0:19:58] Voice 16: That's actually referring to myself.

[0:19:59] Voice 16: I'm an additional resource that was not anticipated

[0:20:02] Voice 16: at the time that the budget was built.

[0:20:05] Voice 16: I will, Nancy, if I can call on you to answer the meeting streaming services question.

[0:20:13] Voice 9: Certainly. Yes. So the meeting streaming services, unfortunately, it was something that was missed in the budget.

[0:20:23] Voice 9: In the prior two years, we had it set up as a project and we requested the money to get going and put in place the meeting streaming services.

[0:20:35] Voice 9: And then, unfortunately, in this last iteration of the budget, it was missed being put in as an ongoing expenditure. So that's the reason we're showing it's going to be overspent because it just wasn't accounted for.

[0:20:54] Voice 13: okay thanks i just and the are there additional resources for local planning that are haven't

[0:21:01] Voice 13: been talked to spoken to yet because i i just given the the discussions around local planning

[0:21:07] Voice 13: services or is it wasn't just the administrative services and wellness position that's that

[0:21:12] Voice 13: reference there there

[0:21:16] Voice 9: were some additional there are some additional local planning services

[0:21:20] Voice 9: services occurring for processing of application fees, or sorry, processing of applications in the

[0:21:28] Voice 9: technical planning position.

[0:21:33] Voice 13: But those are all, were those all budgeted for? I just am wondering

[0:21:37] Voice 13: why there's overspending. I just don't understand. Well,

[0:21:39] Voice 9: we budgeted for one technical planner to

[0:21:43] Voice 9: to process application fees, and there was an additional person hired

[0:21:51] Voice 9: because of the backlog, I assume, is the reason.

[0:21:55] Voice 16: And part of it is also that these were budgeted under contract services

[0:22:00] Voice 16: and are being spent as salary instead.

[0:22:04] Voice 8: So I think the net will come out, if I may, the net will be fine.

[0:22:09] Voice 8: This is just sector-based or area-based overspends

[0:22:14] Voice 8: that we're just drawing your attention to and if they accumulated or built upon each other that

[0:22:19] Voice 8: would indicate an issue for instance we do have funds that cover WANDA but they're they're

[0:22:26] Voice 8: being allocated differently we the we had a something in the area of a hundred thousand

[0:22:32] Voice 8: dollars that was approved by trust council for allocation associated with administration and

[0:22:38] Voice 8: whether and that whether that stays as a contract dollar or comes into the administrative services

[0:22:43] Voice 8: is it a matter of administration?

[0:22:45] Voice 8: So we're covered from a budgetary perspective,

[0:22:47] Voice 8: but from a particular sector area,

[0:22:51] Voice 8: that's what we're drawing your attention to.

[0:22:54] Voice 8: Thank you, those are my questions.

[0:22:56] Trustee Grove: Thank you, Peter Duckham.

[0:22:58] Trustee Luckham: Thank you, Chair.

[0:23:00] Trustee Luckham: Just for some added clarity,

[0:23:02] Trustee Luckham: because we have a couple of members

[0:23:04] Trustee Luckham: of the public viewing here,

[0:23:05] Trustee Luckham: I want to thank Wanda for her answer

[0:23:08] Trustee Luckham: that that increases to cover her cost

[0:23:13] Trustee Luckham: as a contracted service, I guess.

[0:23:15] Trustee Luckham: But it may not be clear to the members of the public

[0:23:18] Trustee Luckham: that WANDA has been brought in specifically

[0:23:21] Trustee Luckham: to fill in for Julia Mobs,

[0:23:23] Trustee Luckham: who is on an approved leave at the moment.

[0:23:27] Trustee Luckham: That might be the wrong word, but is not here.

[0:23:32] Trustee Luckham: And as the CAO has suggested,

[0:23:35] Trustee Luckham: that cost may be picked up elsewhere in the budget.

[0:23:39] Trustee Luckham: But just that it may not be obvious to everybody

[0:23:42] Trustee Luckham: that Wanda is doing.

[0:23:45] Trustee Grove: And on that, so I've been wondering,

[0:23:47] Trustee Grove: are we expecting Julia back next month?

[0:23:53] Trustee Grove: I

[0:23:54] Voice 16: anticipate she will be back for the next FPC meeting.

[0:23:56] Voice 16: Correct.

[0:23:58] Trustee Grove: Thank you.

[0:24:02] Trustee Grove: So any other questions?

[0:24:04] Trustee Grove: Hearing none, that will be the end of-

[0:24:06] Voice 8: Mr. Chair?

[0:24:07] Trustee Grove: Yeah, go ahead.

[0:24:08] Voice 8: Remember, I just wanted to interject briefly

[0:24:10] Voice 8: and maybe synthesize a couple of points, if that's okay?

[0:24:14] Voice 8: Yes, please.

[0:24:15] Voice 8: Yeah, thanks very much.

[0:24:16] Voice 8: Taking the point that we normally don't provide

[0:24:19] Voice 8: provide as detailed a forecast as this in the first quarter because of course you know it's

[0:24:23] Voice 8: hard to hit the bullseye when you're just initiating the budget process but I think

[0:24:27] Voice 8: there's a two or three things that really FPC should keep an eye on this is a chance to go

[0:24:33] Voice 8: hey this is our first of four chances to go hey how did we budget last year and we need to make

[0:24:39] Voice 8: any adjustments and two what any risks or vulnerabilities associated with the budget

[0:24:44] Voice 8: And as you can see, I think there's generally good news. If you use the concept of, you know, what is our risk associated with the conclusion of the BCGEU contract, as I understand it, there was 2% already built into the budget, and it's looking like the budget itself, depending on what that number is, it will be able this year to absorb the concluded contract.

[0:25:09] Voice 8: contract. So I'd say that's a moment of, because that was some uncertainty there. And there are

[0:25:15] Voice 8: some significant numbers being discussed. I'm not saying that that is without risk. But at this

[0:25:20] Voice 8: point, sitting with you right here, I think the organization should be secure moving forward.

[0:25:27] Voice 8: So I would just turn to Wanda to say, you know, do you agree with the analysis I've just provided,

[0:25:35] Voice 8: and what we can guess is the is the settlement number I know you were a conservative when you put the three seven six in here, but I think that's one thing to leave this committee with I

[0:25:49] Voice 16: do agree with your comments at this time, Russ.

[0:25:51] Voice 8: Okay.

[0:25:52] Voice 8: So that's the first one item, just to draw your attention to, and the second one is that in reflecting on what we need to carry on our work and reflecting on it in the first quarter is that we need to make sure that we have the resources that we need.

[0:26:05] Voice 8: executive committee has asked staff for analysis on two areas where they think that some

[0:26:11] Voice 8: reconsideration might be needed. The first is the heritage grant program. That program is

[0:26:17] Voice 8: oversubscribed. And at this point, it is proving to be an effective tool to work with nations and

[0:26:25] Voice 8: others in addressing heritage conservation. We had a very modest budget allocation associated

[0:26:33] Voice 8: with this i think it was in the four or five thousand dollar range um we're we're oversubscribed

[0:26:38] Voice 8: by double right now and there's ecs asked for some numbers around increasing that by a further

[0:26:45] Voice 8: five thousand dollars so that's point one point two um a well-discussed topic over the last year

[0:26:51] Voice 8: and that's the provision of electronic um you know computing for the incoming trust council

[0:26:56] Voice 8: uh you know um we've had a lot of discussion at the staff level of the you know bring your own

[0:27:03] Voice 8: device how we support those people or not um a new trustee who doesn't have a device then you know

[0:27:09] Voice 8: how would they actually do their job um older computers that are um leaving their functional

[0:27:16] Voice 8: life and it's staff i think has been consistent in reporting that some funding associated with

[0:27:23] Voice 8: new computers should be provided and i think he sees of that view too so they asked for some

[0:27:29] Voice 8: details around what if we um increase the budget to i think to twenty thousand dollars or by an

[0:27:35] Voice 8: increase in twenty thousand dollars to ensure that new trustees and all trustees started

[0:27:39] Voice 14: on a level

[0:27:54] Voice 14: trust council necessarily so i just want

[0:27:57] Voice 8: to point out to fpc because both both of those topics have

[0:28:01] Voice 8: been passed to you before ec's indicated some interest in making some change and we're working

[0:28:07] Voice 8: on that reporting as it goes to trust council so i'd respond to any questions and uh sorry if that

[0:28:12] Voice 8: That was too much detail for you, but didn't want to let those three things pass.

[0:28:16] Voice 8: That's the update on the wage implications associated with the BCGEU, the heritage conservation, and the provision of computing for the incoming Trust Council.

[0:28:29] Trustee Grove: Any comments or questions?

[0:28:31] Trustee Grove: Trustee Rogers?

[0:28:33] Voice 13: I'll just add, because I raised both of these matters at EC, I won't say I've been frustrated,

[0:28:41] Voice 13: but it's always glitched with me that we have this we often overspend for example the um the budget

[0:28:48] Voice 13: on uh support grants related to uh community projects where we get the grant for housing or

[0:28:56] Voice 13: or society or something and i didn't want us to get into a process where we were overspending the

[0:29:02] Voice 13: approved budget without a conscious decision of trust council regarding the heritage grants

[0:29:06] Voice 13: And we could see a backlog of them coming. There's a clear indication that a number of nations want to work with us on and asking for some funding. So that's one of the reasons. And of course, you all heard the discussion related to computers at Trust Council in June.

[0:29:22] Voice 13: and and uh i think it was trustee allen who made a point and i i committed to him to bring it up at

[0:29:28] Voice 13: ec and so that's why that's coming um and uh and so though that's where those have come from and i

[0:29:36] Voice 13: i hope hopefully we'll get our reporting i'm guessing i don't know we'll get it next week

[0:29:42] Voice 13: at our july 7th meeting i'm not sorry september 7th meeting um about the financial implications

[0:29:47] Voice 13: of that and so be available then it's just the timing of this is is the ec meetings after the

[0:29:54] Voice 13: fpc meeting is why it's not here in front of this committee is my understanding

[0:30:00] Trustee Grove: Thank you, Dan. Kate Stamford.

[0:30:02] Trustee Stamford: Yes, thank you.

[0:30:03] Trustee Stamford: I fully support reviewing this.

[0:30:09] Trustee Stamford: I think those were items that were underfunded in the approved budget,

[0:30:14] Trustee Stamford: and I would like to see them brought back.

[0:30:16] Trustee Stamford: But when we do bring them back, I would like to see a clear indication

[0:30:20] Trustee Stamford: that what our original recommendation to Trust Council was in March

[0:30:26] Trustee Stamford: versus what was approved in the end.

[0:30:29] Trustee Stamford: and then the new request um i i was really uh kind of blown away at some of the comments at

[0:30:37] Trustee Stamford: our last meeting that things weren't being funded um and and yet that was the the budget that was

[0:30:44] Trustee Stamford: approved this is the consequences of going ahead and and just throwing a budget out the window at

[0:30:51] Trustee Stamford: the last minute and putting in a new budget without due consideration so i really want that

[0:30:56] Trustee Stamford: that laid out in black and white.

[0:30:59] Trustee Stamford: This is the consequences, it's inefficient.

[0:31:03] Trustee Grove: Thank you, Kate Louise.

[0:31:06] Trustee Grove: Any other comments?

[0:31:10] Trustee Grove: Hearing none, let us move forward.

[0:31:13] Trustee Grove: Thank you for that briefing.

[0:31:14] Trustee Grove: And let us turn to eight,

[0:31:16] Trustee Grove: which is the draft budget assumptions,

[0:31:18] Trustee Grove: which some of us have seen many times.

[0:31:22] Trustee Grove: Sorry, do we

[0:31:23] Trustee Grove: need to send this to trust council?

[0:31:26] Voice 13: No.

[0:31:26] Voice 13: It doesn't say so.

[0:31:28] Voice 13: okay thanks sorry apologize for the interruption

[0:31:30] Voice 9: um actually it does i think it just says

[0:31:36] Voice 9: follow up forward to trust council for information i don't know do you need a resolution to do that

[0:31:43] Trustee Grove: um russ what do you think well

[0:31:45] Voice 8: it's whether it's an unusual that as we've said you know

[0:31:48] Voice 8: two or three times here um it's unusual that we have this if you want trust council to have this

[0:31:52] Voice 8: information um you can indicate that we wouldn't naturally forward it i don't think but um

[0:31:57] Voice 8: Certainly, if you think it's a value, we can forward the financial forecast.

[0:32:02] Trustee Grove: But personally, I think it would be useful for Trust Council to see this.

[0:32:06] Trustee Grove: We've got it.

[0:32:07] Trustee Grove: They should have it also.

[0:32:08] Trustee Grove: So if somebody would like to make a motion.

[0:32:12] Voice 13: I'll move the Financial Planning Committee forward the financial forecast as of June 30, 2022 to Trust Council for information.

[0:32:22] Trustee Grove: Thank you, Dan.

[0:32:23] Trustee Grove: Is there a seconder?

[0:32:26] Trustee Grove: Trustee Boucherkin, any discussion on the motion?

[0:32:29] Trustee Grove: motion. Hearing none, all those in favor, please raise your electronic hand. Peter Luckham,

[0:32:44] Trustee Grove: are you voting on this? Yeah, sorry, a little slow. Please lower your hands. Any contrary,

[0:32:56] Trustee Grove: raise your hands. That carries. Thank you. So let us move to the budget assumptions. And

[0:33:06] Trustee Grove: just a question. Is there any change to these budget assumptions from the previous ones we

[0:33:15] Trustee Grove: have seen over the years? Thank

[0:33:19] Voice 16: you, Chair. No, there is no significant changes. Mainly,

[0:33:23] Voice 16: for the most part, it's the same methodology as in prior years, with a few assumptions updated,

[0:33:28] Voice 16: such as salary and benefits. The calculation of that will be updated once the

[0:33:34] Voice 16: collective bargaining has been concluded. Interest income, again, we expect to be higher

[0:33:40] Voice 16: because of changes in interest rates. But overall, the methodology is the same as prior years.

[0:33:45] Voice 16: Thank

[0:33:47] Trustee Grove: you. Peter Luckham.

[0:33:49] Trustee Luckham: Yeah, thank you for the opportunity to speak to this. And thank you for that fair question,

[0:33:55] Trustee Luckham: because that is exactly my interest at this time. I think you've all heard me in previous meetings

[0:34:03] Trustee Luckham: over the years, that this assumptions and principles, budget assumptions and principles

[0:34:09] Trustee Luckham: document is, I think, the most significant piece that we address every time we create a budget.

[0:34:19] Trustee Luckham: And I'm grateful, actually, that we're getting some of this information early

[0:34:25] Trustee Luckham: in the cycle in order to get ahead of the timeline a little bit. And that is great.

[0:34:31] Trustee Luckham: um i just want to reflect on what we heard from uh the the community the public the communities

[0:34:39] Trustee Luckham: um in our last budget cycle was uh asking for more time and so i'm glad that we're in in our

[0:34:48] Trustee Luckham: in our limited ability to flex with that because the meeting schedules are all set

[0:34:52] Trustee Luckham: we are trying to provide more of those opportunities for input but the assumptions

[0:34:58] Trustee Luckham: and principles document, a lot of the feedback we received through the last consultation process

[0:35:04] Trustee Luckham: is there was a disconnect between the assumptions and principles that council had adopted with what

[0:35:12] Trustee Luckham: we would anticipate doing in terms of continuing to provide services, et cetera. There was a sort

[0:35:20] Trustee Luckham: of a dissatisfaction with some of those assumptions and principles. So I just want to, I raise it now

[0:35:27] Trustee Luckham: to ask ourselves to want to reflect on what we heard in the last budget cycle through public

[0:35:33] Trustee Luckham: feedback, to consider whether or not these assumptions and principles are what we as

[0:35:38] Trustee Luckham: council, not just FPC, but as council anticipate in terms of what we expect to do in terms of work

[0:35:47] Trustee Luckham: and activity in the coming financial cycle, and that the assumptions and principles that we've

[0:35:55] Trustee Luckham: adopted is what we're going to work towards funding um and um and and that those sort of

[0:36:04] Trustee Luckham: questions that arose about our process um are addressed at this time i want to respect that

[0:36:13] Trustee Luckham: but i also want to get a commitment for from council as to whether or not we believe that

[0:36:17] Trustee Luckham: the assumptions and principles is what we're doing uh

[0:36:22] Trustee Grove: thank you peter luckham um good question and i

[0:36:25] Trustee Grove: I think we need to address that, but before we do so,

[0:36:28] Trustee Grove: let's hear from Laura Patrick and then Dan Rogers, then Kate Louise.

[0:36:39] Trustee Grove: Laura, you're muted.

[0:36:42] Trustee Patrick: Apologize.

[0:36:43] Trustee Patrick: I don't want to comment directly yet on what Trustee Luckham said,

[0:36:47] Trustee Patrick: but I wanted to ask if it's the assumption and principles document

[0:36:51] Trustee Patrick: that's appropriate or the business case building process that where would

[0:36:57] Trustee Patrick: we direct that communications you know need to be factored into you know the project delivery in a

[0:37:09] Trustee Patrick: more um structured way so that they're they're not left as you know sideways would that be something

[0:37:15] Trustee Patrick: we would direct to the business case just saying that you know build that up in the business cases

[0:37:19] Trustee Patrick: or would that assume uh should that show up here in the assumption and principles

[0:37:24] Trustee Patrick: Good

[0:37:27] Trustee Grove: question. Can somebody respond to that?

[0:37:33] Voice 13: I can. Go ahead.

[0:37:35] Voice 13: Let the CAO respond. I was going to answer,

[0:37:38] Voice 8: but go ahead.

[0:37:40] Voice 8: I think this moment, I think that question is a great question because it's these assumptions and principles that we will build everything else out on.

[0:37:49] Voice 8: And it doesn't have to be a static document that you approve every single year.

[0:37:53] Voice 8: um i one element of that is i think it is becoming increasingly apparent that pre-budgeting

[0:38:05] Voice 8: consultation with nations around projects or having consultative elements and building those

[0:38:12] Voice 8: budgets in pre-project delivery is going to be a new assumption and principle moving into the

[0:38:20] Voice 8: future of the islands trust when um and at this point they're dealt with in probably a less

[0:38:27] Voice 8: systemic manner than we would like to in our future um and that's for the elected official

[0:38:33] Voice 8: to accept that that's a reality that's one of the elements associated with that that that there needs

[0:38:37] Voice 8: to be a funding element that's commensurate with an outreach um to a nation around different

[0:38:42] Voice 8: projects i don't think that's necessarily fully built into these assumptions and principles

[0:38:46] Voice 8: yet so meaning that that occurs on an individual basis the communications function

[0:38:54] Voice 8: I think that right now it I think there's a realization that that has to be built in and

[0:39:00] Voice 8: an engagement I would make the distinction between communication and engagement perhaps both

[0:39:05] Voice 8: the engagement function at the islands trust we've started to really look at it we've learned

[0:39:11] Voice 8: a lot of lessons through the policy statement process and the engagement process there and

[0:39:14] Voice 8: we're going to bring you some reporting back but it could be much more robust than it is

[0:39:18] Voice 8: and it's not fully built into engagement is not fully built into assumptions and principles at

[0:39:24] Voice 8: this point but that's a valid question for moving into the future and so that means that

[0:39:33] Voice 8: current individual practice would have to build those things in into the business cases

[0:39:37] Voice 8: individually at this point as opposed to having them as assumptions and principles unless of

[0:39:43] Voice 8: of course, you direct that some of those in the next little while be built, or you get some

[0:39:47] Voice 8: language around a couple of things that I've addressed and what trustee Patrick brought up.

[0:39:50] Voice 8: Thank you.

[0:39:53] Trustee Grove: Thank you. I must say, I would have thought that communications,

[0:39:57] Trustee Grove: open and frequent communication should be part of our principles and assumptions. Dan Rogers.

[0:40:03] Trustee Grove: Rodgers.

[0:40:08] Voice 13: Thanks. So I actually, having listened to the CAO now, I agree that there should be an

[0:40:20] Voice 13: assumption or principle built in, and I'm thinking about some of what some language would look like

[0:40:24] Voice 13: related to First Nations engagement will be built into every aspect of our work,

[0:40:32] Voice 13: work um and that we need to budget for that correctly so I I but I'll let me think about

[0:40:38] Voice 13: what that what that might emotion might look like in relation to that um can I just say um

[0:40:45] Voice 13: I wanted to support but with a slightly different way what the chair said about this document

[0:40:51] Voice 13: My reflection upon last year's challenging budget discussion was that this committee operated once these budgets and assumptions and principles were adopted based on that and developed a budget based on these principles and assumptions because Trust Council approved them.

[0:41:18] Voice 13: And what happened in March was a completely different assumption and principle was brought forward to the Trust Council in March.

[0:41:31] Voice 13: And I'm going to encourage that we emphasize for Trust Council, I know it's challenging because it's an election year,

[0:41:37] Voice 13: but that the the trust council put its mind to what principles and assumptions it wants to build

[0:41:46] Voice 13: in its budget preparation at the beginning of the process rather than at the end um so for example

[0:41:53] Voice 13: if someone wants to wants to believe that we should have a zero percent tax increase um uh

[0:41:59] Voice 13: which and i'm not supporting any of this i'm just saying if someone the trustee believes that should

[0:42:04] Voice 13: be a principle we should be operating on they should say so at the outset not after we've gone

[0:42:11] Voice 13: through building a budget that has a particular uh principle doesn't mean it can't be amended but

[0:42:16] Voice 13: that that should be addressed at the beginning if someone believes that we should be as we heard

[0:42:22] Voice 13: uh from some public commentary that our staffing levels are too high which i totally reject by the

[0:42:27] Voice 13: the way, then they should stay so at the outset. So you build the budget based on a particular set

[0:42:35] Voice 13: of principles, rather than having us build the budget based on a series of the principles that

[0:42:42] Voice 13: are adopted, and then coming back later and say, you know what, I want to do something different.

[0:42:48] Voice 13: So can I just ask that when we put this document before Trust Council, and maybe this FPC needs to

[0:42:55] Voice 13: make this message directly to trust counsel and say this is this is an a crucial linchpin is the

[0:43:01] Voice 13: work that's going to occur over the next six months and if they adopt these principles if

[0:43:07] Voice 13: they want to address some fundamental principle or assumption that needs to be different than

[0:43:12] Voice 13: what's in here then they need to do so at the outset rather than us spend six months building

[0:43:17] Voice 13: a budget based on these and then having it um amended at a later date uh based on a new

[0:43:24] Voice 13: assumption in principle which doesn't mean we can't amend it based on public feedback but it

[0:43:28] Voice 13: just means uh on a specific topic but it's frustrating to go through that so that's what

[0:43:33] Voice 13: i wanted to say so two things i want to say i'm going to work on a motion about putting a new

[0:43:37] Voice 13: principle in related to um uh building in uh first nations consultation at all stages of our work

[0:43:44] Voice 13: uh into the principles and adjustments and secondly it could i i'm going to recommend that

[0:43:49] Voice 13: that we emphasize for Trust Council

[0:43:51] Voice 13: that they examine these principles directly

[0:43:54] Voice 13: because there's been very little discussion

[0:43:56] Voice 13: in the eight years I've been on Trust Council

[0:43:58] Voice 13: around these principles and assumptions at Trust Council.

[0:44:02] Voice 13: Sorry to be so long.

[0:44:04] Trustee Grove: Thank you.

[0:44:04] Trustee Grove: Laura Boushekin and Peter Luckham.

[0:44:10] Trustee Busheikin: Thank you.

[0:44:11] Trustee Busheikin: Yeah, I'm appreciating this discussion.

[0:44:15] Trustee Busheikin: You know, when I very first saw this

[0:44:17] Trustee Busheikin: when I first joined FPC

[0:44:18] Trustee Busheikin: or maybe when I was first a trustee actually

[0:44:21] Trustee Busheikin: because it comes to council,

[0:44:22] Trustee Busheikin: I read it in great detail and with a lot of engagement, and it seemed to me a pretty brilliant tool because it's a foundational document that ideally means we can all pull together even when we are diverse and represent diverse communities.

[0:44:42] Trustee Busheikin: We share these.

[0:44:44] Trustee Busheikin: We build our budget on these assumptions and principles.

[0:44:46] Trustee Busheikin: And over the years, I just skim it now.

[0:44:50] Trustee Busheikin: So I appreciate the discussion. I think that, you know, it might be time just to ask ourselves, whether it's done through this committee or through council, to spend a little more time and go through this and say, you know, what do we actually want to do with this?

[0:45:07] Trustee Busheikin: There's a few things that may change, for instance, with the new format for delivery of planning services. Now there's a regional planning team, and I think a more going to be probably a more regional approach to decision making and funding and carrying out of planning projects.

[0:45:28] Trustee Busheikin: That's one thing.

[0:45:29] Trustee Busheikin: There's certainly a whole,

[0:45:30] Trustee Busheikin: or I'd say some missing pieces around communications,

[0:45:34] Trustee Busheikin: engagement, First Nations has come up.

[0:45:39] Trustee Busheikin: So there's that.

[0:45:40] Trustee Busheikin: And then also to think more specifically

[0:45:42] Trustee Busheikin: about how it is used and how it can be,

[0:45:44] Trustee Busheikin: how we as trustees can be better held to account

[0:45:50] Trustee Busheikin: to follow this in our budgeting process.

[0:45:52] Trustee Busheikin: You know, there's there's some principles around continuing to fund staffing levels.

[0:46:04] Trustee Busheikin: There's principles around adjusting the budget for inflation.

[0:46:09] Trustee Busheikin: There might be others that we want to add. But so I do think it's time to look at it.

[0:46:15] Trustee Busheikin: I would caution against focusing too heavily on last year's budget input as something to

[0:46:25] Trustee Busheikin: inform this discussion.

[0:46:26] Trustee Busheikin: Certainly, it can inform it, but the discussion shouldn't be based on that.

[0:46:31] Trustee Busheikin: That was specific to the budget.

[0:46:33] Trustee Busheikin: It was a very, I think, the public input, I think, was very politically motivated, and

[0:46:40] Trustee Busheikin: I think that we can see from looking at it, it was specific to the budget.

[0:46:43] Trustee Busheikin: it wasn't based on an understanding of the budgetary process, nor did we ask people to do

[0:46:50] Trustee Busheikin: that. So I think we want to look at this sort of with a blank slate, so to speak. And I would

[0:47:02] Trustee Busheikin: support that.

[0:47:06] Trustee Luckham: Thank you. Thank you. Peter Luckham. Thank you for the opportunity here. I want to

[0:47:12] Trustee Luckham: thank Dan Rogers and Laura Beshaken for articulating so well my same thoughts with

[0:47:20] Trustee Luckham: respect to why this document is important. And so just thinking ahead here, certainly it would be

[0:47:28] Trustee Luckham: great, Dan, to request staff to include those First Nations elements as an assumption and

[0:47:38] Trustee Luckham: principle and look forward to seeing that motion. The one thing that I think is important here in

[0:47:46] Trustee Luckham: talking about making amendments at this time is also recognizing that it's great that everything

[0:47:52] Trustee Luckham: that this council has learned should be considered in respect of these assumptions and principles

[0:47:57] Trustee Luckham: for this budget that we're now starting to prepare. But this also needs to come forward

[0:48:03] Trustee Luckham: to the incoming council in December for them to have an opportunity to reflect on those same

[0:48:10] Trustee Luckham: assumptions and principles, because it may be different in some way. And indeed, part of the

[0:48:17] Trustee Luckham: reason for wanting to do it now, and also a future council reflecting on that work, is that not that

[0:48:25] Trustee Luckham: That what we heard from the public is something that's going to influence or not influence, but will influence, but is not necessarily going to be built into the assumptions and principles.

[0:48:37] Trustee Luckham: Because the point is, do we agree with what the public has said on certain budgetary decisions or not?

[0:48:46] Trustee Luckham: But council owns this document, and it's something that the council will determine through public input what it's prepared to include or exclude in our budget cycle and ultimately the work that we're funding and the work that we do.

[0:49:04] Trustee Luckham: And so I look forward to this being a robust process

[0:49:11] Trustee Luckham: where we can proceed through a budget

[0:49:17] Trustee Luckham: that is supported by the assumptions and principles

[0:49:20] Trustee Luckham: and then continue on.

[0:49:22] Trustee Luckham: So thanks everybody for the conversation.

[0:49:26] Trustee Grove: Thank you.

[0:49:29] Trustee Grove: Dan, do you have your draft motion?

[0:49:34] Voice 13: I'm just typing it into the chat right now.

[0:49:37] Voice 13: so give me give me two seconds mr

[0:49:42] Voice 8: chair yes russ so following along the communicate you know given

[0:49:48] Voice 8: that the assumptions and principles which is going forward is this going forward to trust council

[0:49:54] Voice 8: i would assume so in september i would assume wanda do

[0:50:01] Voice 8: you know the quick answer to that

[0:50:02] Voice 8: believe

[0:50:06] Voice 16: it is going forward to trust council in january yeah

[0:50:10] Voice 8: so it's going forward in january and

[0:50:12] Voice 8: you know maybe that's a pro there's going to be a significant financial discussion in december

[0:50:15] Voice 8: as new trustees come on and undertake their new financial responsibilities so maybe to that

[0:50:23] Voice 8: timeline to address the notion of communications and engagement not just on behalf of the budget

[0:50:30] Voice 8: process but as part of delivery of islands trust services that's not that's not really

[0:50:38] Voice 8: an underlying principle that's identified at this time so that maybe that's a thought for

[0:50:44] Voice 8: the next FPC meeting, whether it should be or shouldn't be, that's engagement. We have a

[0:50:49] Voice 8: communications function. I'm not saying it's not doing a great job, but in terms of our budget

[0:50:54] Voice 8: considerations associated with the communications and engagement, is that a principle that we want

[0:51:00] Voice 8: to maintain that's separate from communicating about the budget, but with primary delivery of

[0:51:08] Voice 8: programming at the Allen's Trust? And a lot of conversations follow up from that. So I just

[0:51:14] Voice 8: didn't want that moment to to go by without I think that's the tie-in back to trustee Patrick's

[0:51:20] Voice 8: initial question thank you thank

[0:51:22] Trustee Grove: you Laura Bushekin and then Dan Rogers Laura you're muted

[0:51:30] Trustee Grove: sorry

[0:51:33] Trustee Busheikin: about that sometimes I get my hand and my mute button mixed up that's just one of those

[0:51:39] Trustee Busheikin: weird zoom situations um uh we have one more um FPC meeting this term is that right

[0:51:45] Trustee Grove: correct yeah

[0:51:47] Trustee Busheikin: Yeah. Well, can we just like get this back on the agenda? Because I, as I, I mean, I, you know,

[0:51:56] Trustee Busheikin: I admit, I just looked at it, skimmed it, like, yep, here it is. This, this document, which really,

[0:52:02] Trustee Busheikin: you know, isn't something I'm proud of. But I'm thinking that, you know, if we want to add things

[0:52:10] Trustee Busheikin: and, you know, maybe change things, I'd like to sort of spend more time thinking deeply about it.

[0:52:17] Trustee Busheikin: not that I wouldn't look at something if someone has a motion today but I might come up with a

[0:52:21] Trustee Busheikin: motion I'm just not ready um so can we just I don't know if we need a motion for that just

[0:52:26] Trustee Busheikin: make sure it's on our agenda again at our October meeting I'm

[0:52:30] Trustee Grove: sure it will be uh Dan Rogers can I

[0:52:35] Trustee Grove: just um push

[0:52:37] Voice 13: back a little bit about this not coming until January to trust council um my

[0:52:43] Voice 13: recollection is is it usually shows up early uh and i can picture our our director sort of talking

[0:52:52] Voice 13: and saying does anybody have any feedback related to this because we're about to start building the

[0:52:57] Voice 13: budget etc etc certainly in december but i would have even maybe not september but it certainly

[0:53:03] Voice 13: was there in december and i think it's earlier is better i mean what we one of the feedbacks we got

[0:53:08] Voice 13: from uh from the public was and there seemed to be a fair amount of i don't know i won't call it

[0:53:15] Voice 13: concurrence but some i'll call it some understanding of the issue was that people wanted to be engaged

[0:53:21] Voice 13: earlier and it seems to me that um that the uh that one of the things that probably the community

[0:53:29] Voice 13: can be engaged on is our is our principle budget principles and assumptions so if i i mean my

[0:53:37] Voice 13: My inclination would be to at least let trustees know that this document is out there beyond those that are on FPC and say, if you have any commentary on this, it would be good to let us know that at this time.

[0:53:50] Voice 13: And at the very least, have it on the December Trust Council agenda.

[0:53:55] Voice 13: And I've also, sorry, I feel like I'm talking a lot.

[0:53:59] Voice 13: I also have put my motion in the chat box.

[0:54:02] Voice 13: So if Robert can paste and copy and put it up on the screen,

[0:54:11] Voice 13: then we can perhaps discuss that

[0:54:13] Voice 13: if people

[0:54:15] Trustee Grove: felt that was appropriate.

[0:54:17] Trustee Grove: Thanks.

[0:54:18] Trustee Grove: Yes, that would be good.

[0:54:19] Trustee Grove: Robert, can you put it up on the screen?

[0:54:22] Trustee Patrick: I was going to say, Mr. Chair,

[0:54:24] Trustee Patrick: I checked the September meeting from last year,

[0:54:26] Trustee Patrick: the budget and draft assumptions

[0:54:28] Trustee Patrick: was in the September trust council agenda package.

[0:54:31] Trustee Grove: Good, thank you.

[0:54:32] Trustee Grove: that would make sense to me too chair

[0:54:35] Voice 1: i do not see any thing in the chat function at this point

[0:54:40] Trustee Grove: and dan rogers you're speaking but you're muted dan you're still sorry

[0:54:49] Voice 13: sorry that was my fault

[0:54:50] Voice 13: i i just sent it to wanda by mistake because she was the last person to post so i'll copy and put

[0:54:56] Voice 13: it into the for

[0:54:58] Trustee Grove: everybody so we'll come back to you so we've got peter luckham and tim peterson

[0:55:03] Trustee Grove: and Laura Bushekin. Peter Luckham, you're on.

[0:55:12] Trustee Luckham: Okay, thank you very much. I originally had a

[0:55:15] Trustee Luckham: comment about communications, and I'll start with that, but I also want to talk about advancing

[0:55:19] Trustee Luckham: this. The council has been suggested there. The communications piece on this, I think there's

[0:55:28] Trustee Luckham: more of a conversation here, and CAO, you can help me if you didn't mind, is we've attempted

[0:55:36] Trustee Luckham: to do an extended public consultation, communication surveys process in recent years

[0:55:43] Trustee Luckham: in order to try and get a greater level of feedback, which has been successful,

[0:55:49] Trustee Luckham: get a greater level of feedback on our budget process. But it, however, it strikes me is that

[0:56:00] Trustee Luckham: a lot of it is not above the minimum, is not a requirement. And there's a lot of discretion

[0:56:06] Trustee Luckham: that executive committee and financial planning committee have applied to this to go above and

[0:56:12] Trustee Luckham: beyond the requirements. And so I'm led to believe that what your remarks earlier was on that

[0:56:21] Trustee Luckham: communications is that, is that, or should that be an assumption or principle about the method and

[0:56:27] Trustee Luckham: level of communication that and the time even to some extent the next item on the agenda the

[0:56:33] Trustee Luckham: timeline um as to how how and when it is that we approach this so and then i'll just come to this

[0:56:40] Trustee Luckham: advancing it to council in a minute but is did you have

[0:56:44] Trustee Luckham: any suggestion there ceo i'm going to

[0:56:46] Voice 8: make a distinction in my remarks and i i recall it could be confusing i tried to point it out

[0:56:52] Voice 8: What I'm trying to say is that communications engagement, if we include it in the budget and assumptions, it means that as we deliver our work, we're going to fund that in some conscious manner associated with activities at the Islands Trust.

[0:57:10] Voice 8: Or not, but at least we're saying that that's an assumption or principle that we're discussing.

[0:57:16] Voice 8: We don't really do that now.

[0:57:18] Voice 8: We do that on a project basis.

[0:57:20] Voice 8: basis. I'm not speaking to the actual communications about the budget. That's coming

[0:57:26] Voice 8: up later on in your conversation and can go one way or another. Indeed, I think you've described

[0:57:30] Voice 8: well, we do more than we're legislatively required to, but that's not really the game

[0:57:35] Voice 8: that we're in. We're trying to communicate with citizens and get as much feedback as possible.

[0:57:40] Voice 8: Over the last five or six years, we've increased that capacity. There was a critique that we're

[0:57:44] Voice 8: not doing it enough, or particularly that there's a crunch at the end that doesn't provide enough

[0:57:49] Voice 8: analysis and maybe you can um so that that was a separate matter is that fair okay

[0:57:55] Trustee Luckham: so then i'll

[0:57:56] Trustee Luckham: just say that i'm raising that as a a separate matter and thank you for that so with respect

[0:58:03] Trustee Luckham: to advancing this to council certainly um that may have happened in previous years in this term

[0:58:08] Trustee Luckham: that part of the dilemma here is this is an election cycle and um december is as we have

[0:58:17] Trustee Luckham: have heard through the governance review, all of the information that we provided council on those

[0:58:23] Trustee Luckham: inaugural moments of council were not necessarily absorbed or received as intended. And providing

[0:58:32] Trustee Luckham: more budgetary information in the mix of strategic planning and how you're supposed to conduct

[0:58:40] Trustee Luckham: yourself and meeting schedules and everything else to get everybody up to speed. I don't

[0:58:45] Trustee Luckham: necessarily see that, I see that as perhaps being ended up as the same, in the same way that other

[0:58:52] Trustee Luckham: information that was shared with new council members at the time was not necessarily absorbed

[0:58:57] Trustee Luckham: or well received. And so January is actually an additional meeting in this cycle in order to

[0:59:06] Trustee Luckham: address some of the other issues that came forward with the election cycle, that there needs to be

[0:59:11] Trustee Luckham: more time for us to get to know each other and who the executive committee members are and all

[0:59:16] Trustee Luckham: that sort of thing and spread it out a little bit to not overwhelm um so i'm i'm not sure whether it

[0:59:23] Trustee Luckham: would be wise necessarily to bring this and and certainly this is the end of this cycle of this

[0:59:29] Trustee Luckham: council certainly i'm interested in hearing what this council might want to offer in terms of

[0:59:34] Trustee Luckham: assumptions and principles and so uh but that said fbc is supposed to be representative of

[0:59:41] Trustee Luckham: the council we work on behalf of council so i'm not sure how to resolve that but just wanted to

[0:59:46] Trustee Luckham: say that this is a different cycle um at the end of this year because we've got an election

[0:59:52] Trustee Luckham: thrown in the middle of it thank

[0:59:56] Trustee Grove: you tim peterson

[1:00:01] Voice 12: Yeah, thank you, Chair. I just wanted to express support for getting the document out to Trust Council, the newly elected Trust Council, as early as possible.

[1:00:14] Voice 12: We all, I mean, we did have some analysis about how we might be able to change the public consultation process.

[1:00:24] Voice 12: process, of course, with the holiday, it is very tight, but I do support getting the information

[1:00:30] Voice 12: out to the new council as soon as it's practical to do so. And, you know, given the limitations

[1:00:39] Voice 12: that we do have, you know, the sooner the better. I really just want to support that.

[1:00:48] Trustee Grove: Thank you, Tim. Laura, we're shaken. Hello, Laura, be shaken.

[1:00:57] Trustee Grove: I

[1:01:01] Trustee Patrick: think she's frozen.

[1:01:02] Trustee Patrick: Laura,

[1:01:05] Trustee Grove: you're frozen. Robert, can you intervene with Laura somehow? Let us press on. Dan Rogers.

[1:01:22] Voice 13: I'm going to make my motion. I know there might be an amendment out there,

[1:01:27] Voice 13: but if it's all right with you, I'm going to move that the budget principles and assumptions

[1:01:33] Voice 13: matrix document be amended to include an item recognizing that First Nations engagement and

[1:01:40] Voice 13: reconciliation activities should be part of islands trust work and budget development

[1:01:48] Trustee Grove: thank you is there a seconder for that motion peter luckham do you wish to speak to your motion um

[1:02:00] Voice 13: this is a an oversight and i'll accept as much responsibility as anyone else for not having put

[1:02:06] Voice 13: it in there before but this is clearly another step in our our our journey related to reconciliation

[1:02:12] Voice 13: And it should absolutely be part of our budget and not be an ancillary issue that's raised on a time-by-time basis, but rather should be built into our budget development as we go forward and should be part of our consideration at all times as we discuss our budgets.

[1:02:31] Voice 13: I know there are specific items, but we need to walk the talk.

[1:02:39] Trustee Grove: Thank you, Dan. Laura Patrick.

[1:02:41] Trustee Grove: Patrick?

[1:02:44] Trustee Patrick: I agree with adding this item. I know at Laskiti Local Trust Committee this week,

[1:02:52] Trustee Patrick: we were discussing, we said when we looked at even our LTC expense report that we really should

[1:03:00] Trustee Patrick: have a separate item that is there on our reconciliation and the expenses related to

[1:03:06] Trustee Patrick: that so that we have money to draw from to build these relationships as we move forward.

[1:03:10] Trustee Patrick: But I assume we can either make a second motion.

[1:03:15] Trustee Patrick: I think we either ask staff to do more work

[1:03:19] Trustee Patrick: on the communications pieces to what that would look like

[1:03:21] Trustee Patrick: or that we just add a broad motion

[1:03:25] Trustee Patrick: that we ask for communications be put in

[1:03:29] Trustee Patrick: as a separate item as well.

[1:03:34] Trustee Patrick: Because I think both are equally important

[1:03:36] Trustee Patrick: that we should be building those

[1:03:37] Trustee Patrick: into our process going forward.

[1:03:39] Trustee Patrick: so I guess we need to make that a separate motion.

[1:03:43] Trustee Grove: Thank you, Laura. Peter Luckham.

[1:03:46] Trustee Luckham: Well, thank you, Dan, and thank you, Laura. This is so incredibly important in our work,

[1:03:53] Trustee Luckham: but these are all baby steps in the process of developing and implementing our Reconciliation

[1:04:03] Trustee Luckham: Action Plan. And indeed, when we were talking about the heritage mapping earlier,

[1:04:07] Trustee Luckham: The mapping is only, again, a small part of that reconciliation process, identifying areas.

[1:04:12] Trustee Luckham: But as becomes apparent, the interests of nations are not just in the identified archaeological sites, but it's on all of the land and all of the environment.

[1:04:26] Trustee Luckham: And what's fundamental to this is absolutely including this in our budget assumptions and principles.

[1:04:32] Trustee Luckham: principles. But however, and I'm in support of it, but it's interesting because it's a little

[1:04:37] Trustee Luckham: bit of a cart before the horse because we need to include these same principles in our policy

[1:04:43] Trustee Luckham: statement work, which we are still working on. And in fact, every OCP throughout the Islands Trust

[1:04:50] Trustee Luckham: area needs to include these assumptions and principles in our OCPs to support the legislation

[1:04:58] Trustee Luckham: legislation of the land use bylaws moving forward across the area. I just wanted to

[1:05:04] Trustee Luckham: bring us back to the bigger picture here. And so just thank you for the motion. I support it.

[1:05:09] Trustee Grove: Thank you very much. Let's focus on this motion now. Does anybody else have anything to say about

[1:05:15] Trustee Grove: it before I call the question? All those in favor, raise your electronic hand, please.

[1:05:37] Voice 14: Please lower

[1:05:38] Trustee Grove: your hands. Any contrary, raise your hands. Thank you. That motion carries.

[1:05:59] Trustee Grove: And Laura, did you wish to make a motion on the broader subject?

[1:06:05] Trustee Patrick: Yes. Sorry, I'm trying to type it into my chat. And for whatever reason, the chat's not working.

[1:06:10] Trustee Patrick: So I'll have to read what I wrote. I basically took the same motion from above the exact same wording.

[1:06:17] Trustee Patrick: And I said, I don't know why the chat is not.

[1:06:22] Trustee Patrick: That's really weird. No, it's stuck.

[1:06:27] Trustee Patrick: stuck. Anyway, so what I wrote was that the budget principles and assumptions matrix document

[1:06:33] Trustee Patrick: be amended to include an item recognizing that public engagement and communication activities

[1:06:42] Trustee Patrick: should be part of the Islands Trust work in budget development.

[1:06:48] Trustee Grove: Excellent. Thank you. Is there a seconder? And Laura Boushekin is seconding that.

[1:06:54] Trustee Grove: Do you wish to speak to your motion?

[1:06:57] Trustee Patrick: I think we've spoken about it. Thank you.

[1:07:01] Trustee Grove: Good, thank you.

[1:07:02] Trustee Grove: And so I will call the question.

[1:07:03] Trustee Grove: All those in favor, raise your electronic hand.

[1:07:18] Trustee Grove: Lower your hands, please.

[1:07:27] Trustee Grove: Any contrary, raise your hands.

[1:07:32] Trustee Grove: So that carries, thank you all.

[1:07:43] Trustee Grove: So we are at 8.1 still,

[1:07:49] Trustee Grove: Draft Budget Assumptions Principles and Timelines.

[1:07:51] Trustee Grove: Trustee Rogers has got his hand up, then Laura Bushekin.

[1:07:55] Voice 13: Mr. Chair, I actually think that this,

[1:08:00] Voice 13: the draft of the budget and information assumptions and principles at least as an

[1:08:05] Voice 13: information item should be forwarded trust council in september and i put a second motion to that

[1:08:12] Voice 13: effect uh that it be forward as an information item not necessarily a decision item but if if

[1:08:20] Voice 13: the feeling was that the debate around it should wait until uh trust council as i understand it

[1:08:27] Voice 13: there's two trust councils scheduled, one for November, one for December. And frankly,

[1:08:37] Voice 13: whether they're ready or not, new trustees are going to have to make budget decisions

[1:08:41] Voice 13: in the first three or four months. It's part of the world. I know I had to do it in 2014-15

[1:08:48] Voice 13: to approve a budget and everybody else is going to have to do it as well because you have to have

[1:08:53] Voice 13: a budget by March. So anyway, I think this is a good start, at least as an information item.

[1:08:59] Voice 13: So I moved that the budget assumptions principles briefing as amended before to

[1:09:05] Voice 13: Executive Committee for inclusion in the TC agenda package for September as an information item.

[1:09:10] Trustee Grove: Thank you. Is there a seconder? That's Trustee Fast is seconding that.

[1:09:15] Trustee Grove: Do you wish to speak any further on the subject? Thank you. Let us vote on that.

[1:09:23] Trustee Grove: Boushekin and Lakham if you wouldn't mind dropping your hands right now because we're going to vote.

[1:09:28] Trustee Grove: So all those in favor of this motion raise your hand. Peterson and Boushekin are you voting or not?

[1:09:42] Trustee Busheikin: We're not voting in favor.

[1:09:44] Trustee Grove: That's fine you're allowed.

[1:09:47] Trustee Busheikin: Thank you.

[1:09:50] Trustee Grove: So please lower your hands. All those contrary raise your hands please.

[1:10:06] Trustee Grove: There is one contrary. The motion carries. Thank you.

[1:10:11] Trustee Grove: Now I have Peter Luckham and Laura Bushekin on the list.

[1:10:22] Trustee Grove: Thank you.

[1:10:29] Trustee Luckham: I actually wanted to speak to the motion.

[1:10:31] Trustee Luckham: So I'm not quite sure if I missed my opportunity

[1:10:33] Trustee Luckham: or we just rapidly went through that.

[1:10:36] Trustee Luckham: But nonetheless, that's fine.

[1:10:38] Trustee Luckham: I'm in support of the motion.

[1:10:39] Trustee Luckham: I just had a question with respect to the motion.

[1:10:44] Trustee Luckham: I think it would be beneficial and I'm not sure.

[1:10:49] Trustee Luckham: I think it would be beneficial that the two motions that have just been made to amend this

[1:10:55] Trustee Luckham: budget and assumptions document is the draft that would go before the council at whatever

[1:11:03] Trustee Luckham: opportunity that is, because I kind of like to get ahead of the debate and the discussion and

[1:11:09] Trustee Luckham: motions, and that if there's something that's already in the works, it's nice. I think it would

[1:11:13] Trustee Luckham: would be nice or effective for that document to be the one that council sees not the present

[1:11:20] Trustee Luckham: document in this package and so can i get some feedback on that what the intention would be there

[1:11:26] Trustee Luckham: see

[1:11:30] Voice 14: a thumbs up from our cao i

[1:11:33] Voice 8: heard the words as amended so oh

[1:11:36] Trustee Luckham: i see okay i missed that as

[1:11:37] Trustee Luckham: amended word okay so perfect thank you that answers my question and and so yeah that happened

[1:11:43] Trustee Luckham: a little too quickly but there we go i'm slow some days uh laura be shaking uh

[1:11:50] Trustee Busheikin: thank you and

[1:11:51] Trustee Busheikin: i had wanted to speak to that last motion break

[1:11:53] Trustee Fast: we're

[1:11:57] Trustee Grove: missing you laura you're cutting out okay

[1:12:01] Trustee Busheikin: i'll lean in um so um i would um i'd like to put a motion on the floor but let me just check with

[1:12:08] Trustee Busheikin: staff if this is really something that needs to happen via motion would it happen automatically

[1:12:13] Trustee Busheikin: I'm looking at item number 16 in this document called planning services and the local planning services review is basically done and I believe that this text needs to change to reflect the fact that we have, you know, now a regional planning team and are on our way to having a different way to organize planning services.

[1:12:40] Trustee Busheikin: Oh, and I see Director Chermak here.

[1:12:42] Trustee Busheikin: That's wonderful.

[1:12:43] Trustee Busheikin: So my question is, my thought is to put a motion on the table asking staff to review

[1:12:49] Trustee Busheikin: number 16 of this document, planning services, and come back with recommendations.

[1:12:57] Trustee Busheikin: So before I make a motion that then needs to get seconded and voted on, I just want

[1:13:02] Trustee Busheikin: to make sure that that is a good direction, or would that be dealt with in another way?

[1:13:07] Trustee Busheikin: Just

[1:13:13] Voice 8: reading this, I think the policy adjustments we've made, this is more general statement, but that these are the principles that we currently have.

[1:13:25] Voice 8: We do have the regional planning team and so forth, but there would be a process above $5,000 for a collective decision, and then that there is a pool of funds for less than $5,000.

[1:13:36] Voice 8: But we can review that upon your direction.

[1:13:38] Voice 8: And I will point out, today's Wednesday, and any of these assumptions and principal changes are going out Friday to Trust Council, along with the other 30 reports that are going forward as well.

[1:13:58] Voice 8: um so while we can include you know i somewhat glibly said as amended we might not have perfect

[1:14:05] Voice 8: wording associated with these given that you know the day and a half we have and we also have a

[1:14:08] Voice 8: governance committee meeting at nine o'clock on friday but we would insert those as per your

[1:14:13] Voice 8: direction maybe um prior to october um have them back for you for um review and there'd be some

[1:14:21] Voice 8: discussion of them at trust council so uh back to your question if you direct us to to re-examine

[1:14:27] Voice 8: those words we can certainly do that thank you ross yeah

[1:14:31] Trustee Busheikin: okay having um i haven't heard that

[1:14:34] Trustee Busheikin: answer say oh hudson pillar i actually will will not go forward um you know looking at this it's

[1:14:39] Trustee Busheikin: not maybe as precise as i would imagine it could be but it does it is not incorrect and it's it

[1:14:47] Trustee Busheikin: it is a very basic assumptions and principles.

[1:14:50] Trustee Busheikin: So I would leave it and, you know,

[1:14:53] Trustee Busheikin: if a director chair Mac or our PCR,

[1:14:56] Trustee Busheikin: anyone wants to look at people at any point that could

[1:14:59] Trustee Busheikin: happen.

[1:15:00] Thank you.

[1:15:02] Trustee Grove: And

[1:15:02] Trustee Busheikin: good luck with all the work.

[1:15:06] Thank you.

[1:15:09] Trustee Grove: Are we clear to move on to 8.2 at this point?

[1:15:15] Trustee Grove: I think so.

[1:15:16] Trustee Grove: So let us do that.

[1:15:18] Trustee Grove: But the budget public engagement process requests

[1:15:21] Trustee Grove: Request for Decision, pages 44 to 48.

[1:15:28] Trustee Grove: Wanda.

[1:15:29] Trustee Grove: I

[1:15:34] Voice 16: will actually turn this over to Director Frieder.

[1:15:38] Trustee Grove: Thank you, Director Frieder.

[1:15:39] Trustee Grove: All yours.

[1:15:45] Voice 3: Try that again.

[1:15:47] Voice 3: Good morning, Committee.

[1:15:48] Voice 3: This is your annual Request for Decision

[1:15:51] Voice 3: around the budget consultation engagement process.

[1:15:55] Voice 3: As you'll note, we are bringing you sort of the status quo approach,

[1:15:59] Voice 3: what's been done in prior years.

[1:16:01] Voice 3: We are recommending this year that you continue with the webinar

[1:16:04] Voice 3: webinar that was piloted last year but would appreciate your feedback around whether you

[1:16:09] Voice 3: felt that was a worthwhile investment of time and we have increased the budget somewhat just

[1:16:14] Voice 3: to recognize increasing advertising costs and general costs overall but would welcome your

[1:16:19] Voice 3: feedback. I did note in the briefing that you've requested us to explore other ways of undertaking

[1:16:24] Voice 3: engagement for this per budget and that we would provide that advice at a later time for the next

[1:16:29] Voice 3: fiscal year process it's just not achievable between now and when we need to kick things off

[1:16:34] Voice 3: given the vacancy we have in our communications position so i look forward to hearing your

[1:16:40] Voice 3: feedback and i'm happy to make any changes that you request any

[1:16:45] Trustee Grove: thoughts or questions for claire

[1:16:47] Trustee Grove: fader trustee rogers followed by peterson dan over to you i'll i'll just i talked enough i'll

[1:16:57] Trustee Grove: defer to kim

[1:16:57] Voice 13: this time and i'll come in after him thanks okay tim all

[1:17:01] Voice 13: yours thank

[1:17:03] Voice 12: you chair uh yeah

[1:17:04] Voice 12: I just want to say I support doing the webinar again. I think that every little bit helps

[1:17:13] Voice 12: when we're providing opportunities for public consultation and recognizing the structural

[1:17:23] Voice 12: difficulties of the timeline. Just encourage everything to happen as early as possible,

[1:17:28] Voice 12: but recognize it is what it is. So thank you. Thank you. Dan Rogers.

[1:17:34] Voice 12: Well,

[1:17:35] Voice 13: thanks. And I'm going to channel my inner trustee Brent here for a second and just ask. So I might make sure I understand this. So what you're effectively saying is because we had some discussions about trying to do some engagement earlier in December, but you're really talking about getting out there at the beginning of January again. Is that right?

[1:17:57] Voice 13: Right. And, you know, I mean, I think people should understand and I know we have a few people watching is in a in an election year where we have new trustees coming in who have to get up to speed very, very quickly.

[1:18:10] Voice 13: um they won't be making they'll be making um you know uh very uh i'll say concrete decisions sort

[1:18:21] Voice 13: of later in the process than they would perhaps in a normal cycle uh just because it's it's it's

[1:18:28] Voice 13: possible to do that so um anyway i understand you're there's there's challenges capacity

[1:18:35] Voice 13: capacity challenges to try and get it out earlier. And I was never particularly thought that December

[1:18:42] Voice 13: was much preferable to January anyway. There's going to be two, I think, two trust councils

[1:18:49] Voice 13: before you get out, the initial one where people are sworn in. And then my understanding is the

[1:18:54] Voice 13: plan is for early first week of December for a second orientation trust council. So there can

[1:19:00] Voice 13: certainly be some discussion about all this. So I support it as well. Thanks. Thank you very much.

[1:19:07] Voice 3: Through the Chair, can I just offer a point of clarity in response

[1:19:10] Trustee Grove: to Trustee Rogers?

[1:19:11] Trustee Grove: Yes, please. Go ahead.

[1:19:11] Voice 3: So earlier in this year, Financial Planning Committee had a conversation about changing the timelines of the budget consultation.

[1:19:18] Voice 3: Staff received no direction to change timelines.

[1:19:21] Voice 3: We did receive a resolution asking us to research alternate budget engagement methods.

[1:19:28] Voice 3: So at this time, we're not looking at changing timelines, but certainly FPC could, in the next term, could contemplate what's possible and what they want to go out with.

[1:19:35] Voice 3: but at this time the direction we have is simply to look at changing the methods of engagement.

[1:19:40] Voice 3: Thank you.

[1:19:40] Trustee Grove: Thank you, Claire. Any other concerns or questions? And if not, there's a motion to be

[1:19:49] Trustee Grove: made there. If somebody would, Laura Boushakian, thank you.

[1:20:01] Trustee Busheikin: Thank you. I move that financial

[1:20:04] Trustee Busheikin: planning committee approve the 2023-24 budget public engagement project charter dated August

[1:20:11] Trustee Busheikin: 23rd, 2022.

[1:20:12] Trustee Grove: Thank you, Laura. Is there a seconder? Trustee Fass, thank you.

[1:20:18] Trustee Grove: Do you wish to speak to your motion.

[1:20:21] Trustee Busheikin: I think people have said the things I would have said.

[1:20:24] Trustee Grove: Thank you, Tim Peterson your hand is up for some reason it's a white hand rather than a yellow hand.

[1:20:30] Trustee Grove: It's gone away.

[1:20:31] Trustee Grove: um so trustee fast yeah

[1:20:35] Trustee Fast: thank you i'm just going to speak in favor of the motion and i'm looking

[1:20:39] Trustee Fast: specifically at the table on page 45 that shows us going from um i assume when we started the

[1:20:48] Trustee Fast: survey would that have been 2015 to 2016 anyway over the years the past few years since uh 2016

[1:20:57] Trustee Fast: 16 it was 121 and then uh the um how could that be a result when we haven't done that one yet i'm

[1:21:09] Trustee Fast: wondering about the numbers there but anyway the top survey response is 1256 and oh yes i see and

[1:21:17] Trustee Fast: um that's where we got to uh in the previous one that's a tenfold increase i think that's fantastic

[1:21:23] Trustee Fast: and uh i um i so i think we should uh continue for the other reasons that we've been uh talked

[1:21:30] Trustee Fast: about so far thank you laura

[1:21:33] Trustee Grove: patrick i

[1:21:37] Trustee Patrick: mean last time i i suppose i we really can't do much

[1:21:41] Trustee Patrick: different on this type of question about the budget survey what we talked about before was

[1:21:48] Trustee Patrick: was that most municipalities do a survey in the spring

[1:21:52] Trustee Patrick: prior to building their budgets

[1:21:55] Trustee Patrick: to inform sort of service levels,

[1:21:57] Trustee Patrick: interests and things of that nature.

[1:22:00] Trustee Patrick: We don't have that budgeted in the 23 budget.

[1:22:02] Trustee Patrick: And I'm wondering maybe staff about who would do that?

[1:22:07] Trustee Patrick: Which committee, where would we direct that conversation

[1:22:11] Trustee Patrick: on building a budget around doing a survey of that nature?

[1:22:19] Voice 3: perhaps they'll defer to the cao on that one um

[1:22:24] Voice 8: i would think it would probably be as contemplated

[1:22:28] Voice 8: executive committee who who maintains the communications functions at the islands trust

[1:22:33] Voice 8: and without complicating life too much it would fpc would probably as the holder of the

[1:22:41] Voice 8: content that is to be discussed would probably recommend to executive committee how to do that or

[1:22:47] Voice 8: there would be some communication back and forth i would think

[1:22:53] Trustee Grove: Thank you. Peter Luckum, you had your hand up.

[1:22:57] Trustee Grove: I lowered my hand. The CAO answered the question.

[1:23:01] Trustee Grove: Thank you. Trustee Fast.

[1:23:04] Trustee Fast: Thank you. As a municipal councillor myself, who has seen a number of these surveys that we've

[1:23:12] Trustee Fast: been running in Bowen Island municipality, they tend to be, of course they're different

[1:23:20] Trustee Fast: uh over the years but they tend to be related to service levels and satisfaction levels and

[1:23:26] Trustee Fast: and um uh related uh to municipal type services which i think is a little different from

[1:23:35] Trustee Fast: um the islands trust which has a specific mandate to preserve and protect and um uh

[1:23:42] Trustee Fast: Uh, and I just wonder how useful it would be, uh, because I don't see that the ones

[1:23:54] Trustee Fast: we've been doing on Bowen Island, uh, have they get looked at during our strategic planning

[1:24:00] Trustee Fast: and, uh, during the year, but I haven't seen them, um, play a specific role in, uh, budget

[1:24:09] Trustee Fast: levels.

[1:24:10] Trustee Fast: So I just want to flag that I would think carefully before I committed staff time to doing a survey of that nature in the spring, because it tends to be related to service levels, which I don't think is what the Islands Trust does. Thank you.

[1:24:28] Trustee Grove: Thank you. Peter Luckham.

[1:24:30] Trustee Grove: yeah

[1:24:33] Trustee Luckham: thank you uh chair um i lowered earlier but i realized that um because i'm reflecting on this

[1:24:41] Trustee Luckham: notion of how other municipal and regional districts manage their budget cycle and it's

[1:24:47] Trustee Luckham: it's been said before so i'm only repeating it is that one of the difficulties with the island's

[1:24:52] Trustee Luckham: trust is the the the the frequency of our meetings um we only meet quarterly and the preparation that

[1:24:59] Trustee Luckham: FPC does is in preparation of council meetings that happen quarterly. Regional districts and

[1:25:05] Trustee Luckham: municipalities meet on a much more frequent basis. And so the opportunity for that level

[1:25:11] Trustee Luckham: of engagement to happen at a more intimate level is significantly better. Our process actually,

[1:25:20] Trustee Luckham: as you know, starts in August of this year. Many LTCs have been provided placeholders,

[1:25:28] Trustee Luckham: There's just the phrase I've just heard recently

[1:25:30] Trustee Luckham: and this sort of budgetary indications

[1:25:32] Trustee Luckham: and that evolves to a spring

[1:25:34] Trustee Luckham: because we don't meet in the spring

[1:25:36] Trustee Luckham: to make these kinds of decision or review surveys.

[1:25:39] Trustee Luckham: So we have a challenge with our meeting frequency

[1:25:43] Trustee Luckham: and just want to say that out loud.

[1:25:47] Trustee Luckham: That's all.

[1:25:48] Trustee Grove: Thank you.

[1:25:49] Trustee Grove: That's helpful.

[1:25:50] Trustee Grove: So we have a motion before us.

[1:25:55] Trustee Grove: Any other thoughts or comments on that motion?

[1:26:00] Trustee Grove: Hearing none, those in favor,

[1:26:02] Trustee Grove: please raise your hand please lower your hands any countries please raise your hands that motion

[1:26:27] Trustee Grove: carries thank you very much so we're now um looking at the work program um article 10 of pages 49 to

[1:26:38] Trustee Grove: 49 all on one page very last page and this is uh for review and referral to uh trust counsel

[1:26:55] Trustee Grove: all to

[1:27:02] Voice 13: chair i'm happy to make the motion that the um financial planning committee for the work

[1:27:08] Voice 13: program to trust count thank

[1:27:09] Trustee Grove: you for that trustee rogers is there a seconder laura bouchakin thank

[1:27:15] Trustee Grove: you any discussion comments questions so those in favor please raise your hand please lower your

[1:27:36] Trustee Grove: hands those contrary please raise your hands thank you that motion carries sorry we seem to have uh

[1:28:05] Trustee Grove: two motions there the um we just moved the financial planning committee forward the work

[1:28:11] Trustee Grove: program to trust council is that correct thank you for the nod trustee rogers yeah i just read

[1:28:20] Trustee Grove: it off the agenda it's right there under the work program thanks um that appears to be the end of

[1:28:26] Trustee Grove: items on our agenda is there anything else that anyone wishes to raise

[1:28:37] Trustee Grove: Laura Boushekin, no, no.

[1:28:40] Trustee Grove: So our next meeting is scheduled for October the 12th

[1:28:44] Trustee Grove: from 10 until three.

[1:28:48] Trustee Grove: And we'll look forward to seeing you there if not before.

[1:28:52] Trustee Grove: Well,

[1:28:53] Trustee Luckham: thank you chair for getting us through an agenda today

[1:28:56] Trustee Luckham: in a timely fashion.

[1:28:58] Trustee Luckham: Excellent.

[1:28:58] Trustee Luckham: Thank

[1:28:59] Trustee Grove: you for that.

[1:28:59] Trustee Grove: And Wanda, thank you for all your help.

[1:29:03] Trustee Grove: I'm guessing that we won't see you again, at least.

[1:29:07] Trustee Grove: You might.

[1:29:08] Trustee Grove: We might.

[1:29:08] Trustee Grove: We might, okay.

[1:29:10] Trustee Grove: The

[1:29:10] Voice 8: day is not over.

[1:29:11] Trustee Grove: We've really appreciated your help and your input

[1:29:14] Trustee Grove: and more than words can express.

[1:29:17] Trustee Grove: So thank you very much.

[1:29:20] Voice 13: Cheers, all.

[1:29:20] Trustee Grove: Thank you all.

[1:29:21] Trustee Grove: Thank you, Russ.

[1:29:23] Trustee Grove: Thank you.

[1:29:24] Trustee Grove: Thank you, sir.