Islands Trust Executive Committee regular meeting, September 7, 2022

[0:00:01] Voice 7: We should be live.

[0:00:03] Voice 7: Well, good morning, everyone.

[0:00:05] Voice 7: Good morning, Executive Committee and staff and members of the public.

[0:00:11] Voice 7: Thank you for joining us here on Wednesday, September the 7th, a beautiful, very fall day out there this morning here in Victoria and the Duncan Territory.

[0:00:20] Voice 7: I want to acknowledge us having the privilege and opportunity to work here in Coast Salish Territory up and down the coast with our colleagues on council and my colleagues here in Victoria on executive committee.

[0:00:33] Voice 7: It's an honor and a privilege to be able to work in these lands and learn the stories of the coast, the history, and the important values associated with the coast of the people that have been here since time immemorial.

[0:00:49] Voice 7: We'll just introduce those folks in the room here this morning.

[0:00:56] Voice 7: On the executive committee, I have Sue Ellen Fast from Bowen Island and also a council member on Bowen Island Municipality.

[0:01:04] Good morning.

[0:01:04] good morning dan rogers here from keytown gambier

[0:01:07] Voice 7: good morning good morning uh laura patrick from

[0:01:10] Voice 7: salisbury good morning and on our staff side we have the ceo morning hobson good morning

[0:01:18] Voice 7: and we have david mahler uh fully in his new role director of legislative services

[0:01:23] Voice 7: and claire frederick nice to see you there director of trust services

[0:01:28] Voice 7: wanda bowden acting uh director for administrative services thank you

[0:01:32] Voice 7: thank you Wanda for your excellent work here and helping us out and of course Lloyd Foster looking

[0:01:39] Voice 7: after our technology and minutes and uh everything else to do with meeting and I'm very much

[0:01:45] Voice 7: appreciative of the services that you provide um of course I'm Peter Larkham and I live on the

[0:01:50] feet of Simon and um that's

[0:01:53] Voice 7: annoying and relaxing in Connecticut territory and I'm grateful to be

[0:01:57] Voice 7: be able to live there in my community has an agenda before us I'll ask there's an addendum

[0:02:06] Voice 7: which is two items that in section eight numbers but anyway there's two items on an addenda to do

[0:02:17] Voice 7: with the future council agenda is there anything else to add to the agenda it's the addendum is

[0:02:32] item 7.10 perhaps the trust council through the schedule correct and 712 grabbed september 10th

[0:02:39] 3.3

[0:02:40] Voice 7: whatever okay excellent thank you anything else to add to the agenda ceo hudson well mr chair

[0:02:51] Voice 7: uh this might be an opportunity to just discuss the uvcm

[0:02:54] Voice 8: it's not on the agenda um and i was

[0:02:59] thinking perhaps it could go business uh gate one either uh big projects it's not going to support

[0:03:09] so

[0:03:09] Voice 8: eight one one one eight one one two eight one one two okay that'd be fine that's a suggestion

[0:03:19] Voice 8: that

[0:03:20] Voice 6: we've got something trust every services there eight point one point two is

[0:03:24] Voice 8: that i added

[0:03:25] Voice 8: an extra one oh

[0:03:26] Voice 6: i see you gotcha and

[0:03:29] Voice 8: uh there's i've got two items on that just to brief you on

[0:03:33] Voice 8: one the minister meetings and the preparation of notes in advance of those meetings and of

[0:03:40] course the uh i almost pressed breakfast any themes

[0:03:44] Voice 8: or preparations you can update on where

[0:03:46] Voice 8: where we are time and so forth and then some direction from you around

[0:03:51] Voice 8: that conversation okay

[0:03:53] Voice 7: that's good thank

[0:03:54] Voice 6: you anything else that's what i had on here

[0:03:56] Voice 6: sure

[0:03:57] Voice 3: i just didn't see the public comment slash delegation on our agenda so uh we should probably

[0:04:07] Voice 3: put it on and probably make it for number six that's what these people are coming to speak to

[0:04:12] Voice 3: oh

[0:04:12] Voice 7: i see um this is not on the agenda it's not

[0:04:15] Voice 7: on the agenda no so i want to um add that um

[0:04:19] Voice 7: prior to item six apparently they'll be here at 9 30. um so we may have to

[0:04:27] of reflects the schedule um around their arrival but let's say uh we'll insert that at um at um

[0:04:37] Voice 7: without messing up the whole agenda we'll just insert that at 5.4 and call it um uh public

[0:04:43] Voice 7: uh

[0:04:51] Voice 7: that's my four you okay with that laurie thank you all right then so then if that's uh it then

[0:04:58] Voice 7: then let's adopt the agenda as amended by general consent.

[0:05:03] Voice 7: And thank you all for that.

[0:05:06] Voice 7: So context notes,

[0:05:08] Voice 7: we have minutes from approval of the agenda, sorry.

[0:05:13] Voice 7: So rise and report the decision

[0:05:15] Voice 7: I just from the previous closed meeting,

[0:05:17] Voice 7: we had minutes that were adopted from the June council.

[0:05:30] Voice 7: So now we have adoption of minutes from August the 3rd.

[0:05:34] Voice 7: these are our draft minutes from our previous meeting um are there any chief amendments to

[0:05:38] Voice 7: those minutes on page

[0:05:41] Voice 6: eight of the agenda package item 5.2 it says superb staff work regarding

[0:05:48] Voice 6: north bender public hearing and information meetings it was just community information

[0:05:51] Voice 6: meetings of

[0:05:54] Voice 7: course they do you're recommending

[0:05:55] Voice 6: that but i had been taught i was talking about

[0:05:57] Voice 6: preparation for community information meetings in particular you got

[0:06:01] Voice 7: that thank you okay then

[0:06:04] Then if there's nothing further,

[0:06:06] I'll suggest that we adopt the August 3rd minutes

[0:06:10] as

[0:06:11] Voice 7: amended by general consent.

[0:06:13] Voice 7: And so now we move to the call-up action list

[0:06:18] and we'll start

[0:06:19] Voice 7: off with the CAO

[0:06:22] Voice 7: and we'll go around the directors

[0:06:24] Voice 7: to look for their updates on the call-up action list.

[0:06:28] Voice 7: So CAO, over to you.

[0:06:30] Voice 8: Good morning to everybody.

[0:06:31] Voice 8: um the first item is a well-established item that's further reporting on the

[0:06:39] Voice 8: forest protection i've had no communications with or work with the ministry in over three or four

[0:06:46] Voice 8: months regards this um i would say that as a companion thought the request to the province

[0:06:59] Voice 8: for an overall review of the islands trust we have also haven't had a response yet so i expect that's

[0:07:05] Voice 8: being considered this would necessarily i would think there's an expansion of authority to be

[0:07:11] Voice 8: related to that or full under this in some way and that's not the only um request as i think at a

[0:07:19] recent telecon i went through the five or six different outstanding requests that we have

[0:07:23] Voice 8: certainly some of those would naturally fit into to some consideration of how they all trust the

[0:07:29] Voice 8: structured and operated um that being said ubcm will give an opportunity for myself senior staff

[0:07:37] Voice 8: there about this file and the other thing i'd point out with regards item one is that generally

[0:07:46] i guess we're in in receipt of information information that has come through the public

[0:07:52] statement work from the community and the work of trust programs committee around where they want to

[0:07:58] go with this because we have two we have

[0:08:00] Voice 8: both the inclusion of um consideration of this in the

[0:08:03] Voice 8: policy statement language and also as a separate direction to trust council um and i believe that

[0:08:10] Voice 8: that would be part of the conversations that are coming up so uh there isn't certainty associated

[0:08:15] Voice 5: with this but that's really all i have for you

[0:08:20] Voice 3: okay and comment on that but we could go do one

[0:08:24] Voice 3: to wait until he's done his report um either way it

[0:08:27] Voice 7: doesn't matter do you have so specifically on

[0:08:29] Voice 7: his uh uh well on

[0:08:32] Voice 3: that particular point on the number one

[0:08:34] Voice 5: so

[0:08:37] Voice 3: if the director can correct my

[0:08:40] Voice 3: understanding of the trust programs committee in the in the trust policy statement and the forestry

[0:08:44] Voice 3: issue is we're basically recommending that we take it that specific advocacy piece around asking for

[0:08:52] for forest tree cutting protection

[0:08:53] out of the trust policy statement.

[0:08:56] Voice 3: But understanding that maybe that may be part

[0:08:59] Voice 3: of a separate initiative of the trust council

[0:09:01] Voice 3: going forward as part of anything that it would take

[0:09:05] Voice 3: that sort of a bit of a lightning rod

[0:09:08] Voice 3: out of the trust policy statement per se.

[0:09:10] Voice 3: That's the recommendation.

[0:09:11] Voice 3: Of course, trust council may decide differently,

[0:09:13] Voice 3: but that's where the trust policy,

[0:09:15] Voice 3: the programs committee got just so we're clear.

[0:09:20] thanks and and just assume is is the request regarding that that could minister municipal

[0:09:28] affairs like to get that authority not

[0:09:30] Voice 3: to flint that's where it would it would go to

[0:09:33] Voice 3: municipal affairs okay so that would be the same ministry to be handling our larger requests

[0:09:38] Voice 3: right and

[0:09:39] Voice 8: they would farm out the various pieces that are relational to other ministries and the

[0:09:43] Voice 8: The other, I think my point, which your point actually supports,

[0:09:48] Voice 8: is that the minister had received lots of correspondence around this particular matter.

[0:09:54] Voice 8: Yeah.

[0:09:55] Voice 8: Right?

[0:09:55] Voice 8: So it was a moving target.

[0:09:58] Voice 8: They remain inquiring how far we want to go with this,

[0:10:01] Voice 8: where we want to position ourselves.

[0:10:04] We're

[0:10:04] Voice 8: in the middle of the public engagement process.

[0:10:07] Voice 8: We now have had further sort of political direction that you're describing.

[0:10:12] um so i think those are all

[0:10:14] Voice 8: yeah it's all coming to a point where this can be moved forward in a

[0:10:18] Voice 8: more systemic way which when it does move forward if it does move forward would need to be a funded

[0:10:24] full exercise of engagement with the ministry or

[0:10:30] Voice 8: anyone else right thanks sorry no no it's uh

[0:10:34] Voice 8: good to get as much clarity on that as possible uh the second item is on your

[0:10:38] Voice 8: of uh on your agenda today around orientation and we can discuss that similar theme like i've

[0:10:45] Voice 8: actually looked back to um 2017 you know 27 2018 when we're looking at orientation and so forth

[0:10:54] we're probably a week or two behind i'm not not too too much and part of that is that at least

[0:11:00] Voice 8: with the orientation there's a lot more interest being expressed by trustees around orientation

[0:11:07] Voice 8: in terms of some input and we'll get to that later on in the agenda but also the governance

[0:11:13] Voice 8: committee we didn't have a governance committee if they wanted to turn their minds to that they've

[0:11:17] Voice 8: made a few recommendations so that's the other part so uh happily that's my two discrete items

[0:11:28] and i can move on to a more general report so uh very briefly um there seems like there's

[0:11:38] greater certainty with regards

[0:11:40] to the labour force, the Alhams Trust

[0:11:42] in the province. There was a communication

[0:11:44] yesterday

[0:11:44] Voice 8: that today the details

[0:11:46] Voice 8: of an agreement between the ECG

[0:11:48] Voice 8: and the province is coming out.

[0:11:50] Voice 8: And we're waiting to

[0:11:52] Voice 8: see, well,

[0:11:54] Voice 8: one, we're grateful that that's the outcome.

[0:11:57] Voice 8: And two, we're waiting to see what the

[0:11:59] Voice 8: impacts to this year's budgetary

[0:12:02] Voice 8: process and the five-year financial planner.

[0:12:04] Voice 8: So,

[0:12:05] Voice 8: we'll inform you as soon as we can.

[0:12:07] Voice 8: That's where we sit. And as I said last

[0:12:10] Voice 8: Last week, any work actions have ceased, bans and so forth.

[0:12:20] Voice 8: So we're proceeding at pace.

[0:12:24] Voice 8: So that's that update with elections.

[0:12:28] Voice 8: We carry on.

[0:12:29] Voice 8: Every day you can see, you can check on the websites and see the nomination packages being filed.

[0:12:34] Voice 8: I think we're in a good position there.

[0:12:37] Voice 8: And yes, as we move into this next month.

[0:12:41] Voice 8: So we respond to any of your questions.

[0:12:43] I think the one consideration certainly is immediately post-election

[0:12:51] Voice 8: to have an opportunity for those who are successful for some particular information around how the animals trust functions prior to actually showing up for that first meeting in November.

[0:13:04] Voice 8: member and so that's enough it's like a sub element of orientation you're discussing yesterday

[0:13:09] Voice 8: that we would provide so people are informed as they move into their role but before they've taken

[0:13:15] Voice 8: their roles so there's a particular piece of elections we want to fill you in on um i did

[0:13:21] Voice 8: mention the governance committee met for the second time um last friday 9 to 11 uh and then

[0:13:28] Voice 8: we took any of the recommendations and pulled them into into the agenda here they are in the

[0:13:34] Voice 8: the agenda there's a session proposed as well and two policies in terms of reference in the

[0:13:39] council committee's policies has been amended um without controversy generally

[0:13:44] Voice 8: some good discussion

[0:13:45] Voice 8: so they're um part of the conversation um and i won't go into detail because we'll get into it

[0:14:01] Voice 8: later um will be trustee be providing trustees an opportunity to help prioritize recommendations

[0:14:07] Voice 8: recommendations or thoughts around governance for the next governance committee. And I think

[0:14:14] we were left with the idea that the chair would write a note to the incoming chair of the

[0:14:19] governance committee.

[0:14:26] Voice 8: That's generally my report to you. I would say as you go through, we've had

[0:14:31] Voice 8: a couple of communications from trustees around, you know, how should September go and maybe a

[0:14:36] theme for consideration the next hour or two as you contemplate the

[0:14:40] Voice 8: agenda. And the schedule is

[0:14:43] Voice 8: getting as many things onto the consent agenda portion of the agenda to allow for discussion

[0:14:51] Voice 8: that is truly what's the interest there is a lot of i wouldn't say it's busy work but it's

[0:14:56] Voice 8: necessary work it's in here but it there are quite a few items that could lend themselves to

[0:15:02] Voice 8: discussion and as you frame up how you want the schedule to go you might want to push

[0:15:15] Voice 8: any questions okay

[0:15:19] Voice 7: so i agree with you on the consent agenda it's easier for council to

[0:15:23] Voice 7: pull things back in if they want to talk about them then for us to assume there'll be a

[0:15:28] Voice 7: conversation um in order to and you and i have talked a little bit about providing

[0:15:32] Voice 7: a greater opportunity for some conversation i

[0:15:36] Voice 6: might believe that

[0:15:37] Voice 6: yeah

[0:15:41] Voice 7: indeed it has improved it's a good tool trying to accommodate that council

[0:15:48] Voice 7: okay so then that's it for the ceo let's go to director acting director of administrative

[0:15:52] Voice 7: services you've got a number of items on your um on your call of action list and we have something

[0:15:59] Voice 7: to report to us about the overall operation chair

[0:16:03] Voice 4: uh activity one is still um in progress in the

[0:16:08] Voice 4: review of the policy has started and we anticipate bringing that forward shortly but uh that work is

[0:16:14] Voice 4: not yet for a decision. Item two and three are both coming to this meeting today and are included

[0:16:21] Voice 4: in your package and

[0:16:22] Voice 5: I can speak more to that. Excellent. Questions on that follow-up? Excellent,

[0:16:29] Voice 5: John. So what would you do for your report?

[0:16:31] Voice 4: It's been a busy summer with recruitment,

[0:16:33] Voice 4: I would say. It's been the main focus of administrative services. We've been able

[0:16:38] Voice 4: to fill a few key positions with the Director of Planning Services coming on board and we are just

[0:16:43] Voice 4: completing a competition for a regional managing uh planner as well so that's another regional

[0:16:50] Voice 4: regional planning manager so that will uh that's a key position that we look forward to welcoming

[0:16:57] Voice 4: a new face at the end of this month right i think

[0:17:00] Voice 14: i have the impression that person

[0:17:01] Voice 4: has been selected

[0:17:02] Voice 4: yes yeah that's so spring thank you uh we've also brought on board a couple new administrative staff

[0:17:11] Voice 4: so you'll notice a new face at the front desk here and also in our planning services so we're excited

[0:17:16] Voice 4: to welcome them and others into the organization. I've also been quite busy on the financial side

[0:17:23] Voice 4: there's the standard reporting that happens over the summer that you will see in this package for

[0:17:28] Voice 4: approval. What's new over the summer is that we did do a forecast for this first quarter which

[0:17:34] Voice 4: has not been done in the past but there are decisions that need to be made and it was good

[0:17:38] Voice 4: to know where we were at in order to inform those decisions on a go-forward basis information service

[0:17:43] Voice 4: um actually before we moved information services we also did our first in-person all-staff meeting

[0:17:49] Voice 4: for the first time since 2019 at the end of june we held it in duncan and um we also as part of

[0:17:58] Voice 4: that did an interpretive tour at humanus which is a synchro place to the cowichan tribes and

[0:18:05] Voice 4: And it was very well received and very educational.

[0:18:08] Voice 4: Information Services has been continuing to make upgrades to our website, including the search engines and the search dialogues and things behind the scene that I personally cannot speak to,

[0:18:18] Voice 4: but to make a much friendlier user environment and ability to find information.

[0:18:25] Voice 4: And also a kickoff of the development application software.

[0:18:29] Voice 4: We've signed a contract and are moving forward to moving that project forward.

[0:18:33] Voice 4: sorry is that

[0:18:34] Voice 6: the planning application this one yeah yeah thank you thank you

[0:18:40] Voice 5: any questions i just asked one sorry

[0:18:46] Voice 7: so thank you um and um really good news that you've uh got some new hires coming on board

[0:18:53] Voice 7: certainly we're feeling that pinch in some areas and it'll be nice to have that extra resources

[0:18:57] and i felt the director of trust area service happy to have some additional

[0:19:00] Voice 7: resources available

[0:19:02] Voice 7: over to her um are we expecting stefan to join us today he's not

[0:19:06] Voice 8: with us this week okay right

[0:19:08] Voice 7: but he will be there okay perfect

[0:19:12] Voice 7: thank you um so uh my next stay on the list here

[0:19:21] Voice 7: uh the next person is director of legislative services david marlin good morning david

[0:19:26] Voice 7: good morning thank

[0:19:27] Voice 11: you uh this list actually i think is a bit of a mix of local planning and

[0:19:33] Voice 11: and Legislative Services, we'll split this out, we'll split this out, so next time I will have

[0:19:40] Voice 11: Stephanie name against some of these and not mine. However, it's not a long list, the only two items

[0:19:46] Voice 11: actually are mine, well actually one of them, the first one is mine and the Legislative Services,

[0:19:52] Voice 11: this now I can get started on, plan to develop a program, an outline of the policies that need

[0:20:00] Voice 11: to be updated and prioritization and bring that to the executive committee probably not until the

[0:20:06] Voice 11: new term but it could be a good project to get started beginning of the new term and work through

[0:20:12] Voice 11: that there's a lot of policies so it can take a year maybe longer to get through them so i'm

[0:20:19] Voice 11: looking forward to doing that uh so item one can stay there item two is uh actually waiting

[0:20:28] Voice 11: Yes, this is the sponsorship policy.

[0:20:32] Voice 11: This one needs to be worked on with direct mobs.

[0:20:36] Voice 11: So as soon as direct mobs returns,

[0:20:40] Voice 11: I'll talk with her and Stefan

[0:20:41] Voice 11: and find out who's going to take lead on that.

[0:20:43] Voice 11: So it won't lose track of that.

[0:20:45] Voice 11: And the rest of those items are complete.

[0:20:47] Voice 11: So that's it for the follow-up action list.

[0:20:49] Voice 11: I do have some comments just from the direct.

[0:20:52] Voice 11: Any questions on the follow-up actions?

[0:20:54] Voice 11: No, go ahead.

[0:20:55] Okay. I don't have a lot to say for planning. So other than the transition to the new directors

[0:21:01] going well, I've been

[0:21:03] Voice 11: working over the last week with Director Samak and continue that

[0:21:08] Voice 11: when he returns. And as you heard earlier, we have a new regional planning manager coming

[0:21:12] Voice 11: in for his opening office. So look forward to bringing that online as well. With respect

[0:21:19] Voice 11: to legislative services, the focus right now is the election. The nomination period is

[0:21:24] Voice 11: open as you know and it closes on Friday at 4pm. Regional districts are sending us the candidate

[0:21:31] Voice 11: information as they get it and Laurie has been getting that posted to our website and we will

[0:21:38] Voice 11: contact all of the candidates after the 9th and see if they have a bio or a web page they would

[0:21:46] Voice 11: like to link and we'll add that to our website as well. The next step after that we'll be getting

[0:21:51] Voice 11: the ballots work with the regional districts to get all the ballots and we'll post on our website

[0:21:57] Voice 11: all of the locations where people can go vote for the advanced polling dates the locations as well

[0:22:04] as the the day of

[0:22:06] Voice 11: polling locations as well as well as mailing ballot information for those

[0:22:12] Voice 11: people so after September 9th we'll know which local trust committees have an election and which

[0:22:18] Voice 11: ones will be acclaimed. And for those that have an election, we will be sending out information

[0:22:26] Voice 11: to non-resident property owners as well. So we'll be getting a list of all those people

[0:22:31] Voice 11: together. So that's it for the election right now. And the other piece is records management

[0:22:39] Voice 11: and FOI are two big areas. Meeting with the legislative clerks on the 15th, which is next

[0:22:45] Voice 11: Thursday we're going to all get together in Duncan and we'll spend the day looking at our processes

[0:22:52] Voice 11: internally what's working what's not working and look at how we can make improvements

[0:22:57] Voice 11: so I'll let you know how that goes and yeah that's really all I have right now

[0:23:01] Voice 11: okay thank you David any questions for the director sir

[0:23:07] Voice 8: do you have a question or just

[0:23:09] Voice 8: just a thought Mr Chair so through this meeting and the October meeting

[0:23:14] Voice 8: um there are opportunities to clean this list up so if if you feel something's too vestigial

[0:23:24] Voice 8: at this point or it needs a refreshment on any of these items this is your list

[0:23:29] Voice 8: right so we should consider that as you're getting through yeah or if now if you go

[0:23:37] Voice 8: we've dispensed we've dispersed this or we've we've considered this um great let's let's wait

[0:23:45] for that report or um it's run events of course whatever it might be it's for your direction we'll

[0:23:51] amend this list right because i expect by the end of term you're going to want to have yeah either

[0:23:56] new ec here's the

[0:23:58] Voice 8: items left or not and i can certainly write reporting on your next meeting

[0:24:04] so sorry for the interruption right right any uh thoughts there vice

[0:24:09] Voice 3: chair this time

[0:24:11] Voice 7: I

[0:24:11] Voice 3: assume all the stuff that's completed

[0:24:13] Voice 3: will come off the list the next time anyway

[0:24:15] Voice 3: so it's just the in progress

[0:24:17] Voice 3: ones yeah and we should put

[0:24:19] Voice 3: our mind to because there's some things

[0:24:21] Voice 3: that are there

[0:24:22] Voice 3: on every FUAL

[0:24:25] Voice 3: across the trust that probably

[0:24:27] Voice 3: needs to be reconciled

[0:24:28] Voice 3: after trust council whenever that

[0:24:31] Voice 3: next meeting is

[0:24:32] Voice 3: 15 more things

[0:24:36] Voice 3: there may be

[0:24:40] a few of you there so

[0:24:42] Voice 15: we just didn't have that they all succeed okay

[0:24:46] Voice 7: director trust area services

[0:24:50] Voice 7: good morning

[0:24:51] Voice 4: committee so in terms of your list here um i would just highlight um the dust and

[0:24:57] Voice 4: bones is the one place that we haven't made a great deal of progress reached out to local

[0:25:01] Voice 4: trustees haven't had a great deal of response harold joe is not available now until early

[0:25:06] Voice 4: october which might be difficult timing given an election is upcoming so just seek your direction

[0:25:12] Voice 4: here. We're happy to

[0:25:13] Voice 4: bring this forward again after the election.

[0:25:16] Voice 4: We're looking for directions to how to proceed

[0:25:17] Voice 4: with the two events that are still outstanding.

[0:25:20] Voice 4: Of course, we issued a grant

[0:25:22] Voice 4: pre-COVID for these events

[0:25:23] Voice 4: and they didn't occur.

[0:25:25] Voice 4: Both Salt Spring and Averola

[0:25:28] Voice 4: still could have events.

[0:25:30] Voice 4: The Adams Trust would assist in coordination

[0:25:32] Voice 4: and Harold Joe would deliver

[0:25:33] Voice 4: a film

[0:25:35] Voice 4: and take questions and answers

[0:25:37] Voice 4: to the public around the movie Dustin Holmes.

[0:25:40] Voice 4: At this point, that has

[0:25:41] Voice 4: it happened i think our recommendation is to you know just keep waiting until after the election

[0:25:45] Voice 4: and then work after the election to deliver but we would look like your direction there

[0:25:50] Voice 4: and um really everything else is done so i won't spend too much time there but we'd be

[0:25:54] Voice 4: happy to take questions done or in progress as to our longer-term projects i should say

[0:26:00] Voice 4: right

[0:26:00] Voice 7: okay uh so uh sue allen fasten and dan rogers sure

[0:26:05] Voice 6: regarding dustin bones i see the

[0:26:07] Voice 6: word hornby there but i don't think they ever took advantage of that did they no

[0:26:10] Voice 4: and we i think there

[0:26:12] Voice 4: was a resolution to transfer the farm event to salt spring yeah i

[0:26:14] Voice 4: just

[0:26:16] Voice 5: saw the one we were still

[0:26:17] Voice 5: up there thank you so that could be it thanks and

[0:26:24] Voice 3: did did you reach out to gabriel specifically

[0:26:28] Voice 3: because i reminded them as well and i'm actually a little surprised they didn't take us up on on it

[0:26:34] Voice 3: because i told them that denman did it was denman that had the event since

[0:26:38] Voice 3: and i reminded them at

[0:26:41] Voice 3: least twice that that money was there and as i said i was surprised they didn't take

[0:26:45] Voice 3: up and you reached out to them as well

[0:26:47] Voice 4: our program coordinator did

[0:26:49] Voice 3: yeah oh

[0:26:50] Voice 7: wow okay thanks

[0:26:54] Voice 7: is there potential for other trust areas to take advantage of that

[0:26:58] Voice 4: well certainly at this point you've got two events that we've committed to so it's where

[0:27:02] Voice 4: where would you love them offered in the trust area so at this point it was it's now gabriel

[0:27:07] Voice 4: and salt spring would be the team well

[0:27:09] Voice 6: there was they tried to hold it in august was the

[0:27:12] Voice 6: conversations and it was just impossible and we're busy on

[0:27:16] Voice 6: salt spring so just

[0:27:18] Voice 6: it didn't get

[0:27:18] Voice 5: so it

[0:27:21] Voice 15: will happen in the future i don't know i think uh we didn't talk past august so it was uh

[0:27:28] Voice 6: um it's always

[0:27:32] Voice 5: something it's a funny time

[0:27:33] Voice 6: yeah so yeah if

[0:27:39] Voice 4: you're comfortable just

[0:27:40] Voice 6: leave it on

[0:27:40] Voice 4: and continue to yeah

[0:27:41] Voice 7: i will continue to leave

[0:27:43] Voice 7: it on the reason i asked that specific question by the other is because it's an emerging issue

[0:27:46] Voice 7: on fetus which concerns a burial site and there's definitely some work to be done with

[0:27:52] Voice 7: raising awareness about that that we're trying to get a meeting with bc ferris and

[0:27:57] Voice 7: on highways to resolve a long-standing okay and do you have a report generally uh

[0:28:08] Voice 4: just a short

[0:28:09] Voice 4: one if there's no questions i'm just generally letting reminding executive committee our

[0:28:12] Voice 4: communications position is vacant until the end of October when Vicky Swan is expected to return to

[0:28:18] Voice 4: us given the you know BCDU job action and it's only a two-month vacancy it's likely to remain

[0:28:24] Voice 4: vacant so currently I'm taking all inquiries and managing that communications pieces as I'm able

[0:28:30] Voice 4: also our senior intergovernmental advisor position remains vacant and we continue to do work around

[0:28:36] Voice 4: analyzing the needs that are needed there and I'm moving that work forward as again as I'm able but

[0:28:41] Voice 4: getting some great insights upcoming just pieces or the annual report graphic design is underway

[0:28:46] Voice 4: we anticipate having that to the minister on time for mid-september for tabling in the legislature

[0:28:52] Voice 4: late september early october is the goal also we're beginning work on budget consultation again

[0:28:58] Voice 4: so we're preparing for that program to kick off the next fpc meeting we'll provide some materials

[0:29:04] Voice 4: for review and given the moment in time that we're at we'll be supporting elections and budget

[0:29:10] Voice 4: preparation but also taking some time to improve internal processes around some of the programs

[0:29:16] Voice 4: that we're offering we've been moving very quickly with all of the big policy statement work we're

[0:29:20] Voice 4: going to look internally a little bit and get some processes sorted out i'm happy to take any

[0:29:26] Voice 4: questions any

[0:29:28] Voice 5: questions is there

[0:29:33] Voice 6: any opportunity to perhaps divert some consultant to come in to

[0:29:40] Voice 6: work on our referral process to first nations and i'm really finding where it's not it's it's

[0:29:48] Voice 6: creating challenges you know the decision-making process now kind of that i think there needs to be

[0:29:58] Voice 6: be some improvement.

[0:30:00] Voice 6: so that we can have some confidence in the surety to the processes that we're trying to do.

[0:30:09] Voice 4: Certainly, we're looking at different options of how to support that model.

[0:30:12] Voice 4: We do have meetings also scheduled with the ministry staff

[0:30:16] Voice 4: to speak with them around some of the processes we have in place.

[0:30:20] Voice 4: We're certainly looking at a variety of options.

[0:30:22] Voice 4: I think

[0:30:23] Voice 8: you're asking about planning staff undertaking referrals

[0:30:27] referrals more directly than associated with ongoing

[0:30:31] Voice 8: projects and applications well

[0:30:33] Voice 6: I think

[0:30:34] Voice 6: it's referrals in a big way it's not it's it's the broader you know the engagement and we keep

[0:30:40] Voice 6: getting the same letters you know please just consult us before you do a project and then you

[0:30:47] Voice 6: know when you say we get the same answers back at every step of the process and you know I don't

[0:30:55] Voice 8: think a consultant consultant model will rapidly change that that's highly complex

[0:31:03] it's based on decisions that are made currently that get out to the public

[0:31:07] Voice 8: um historical decisions and approaches we've actually migrated to a more robust version of that

[0:31:15] and it's core planning work so um i think that if we outboarded that short term it would create

[0:31:23] more confusion

[0:31:24] Voice 8: so that's that is the heart of modern planning at the alice trust what you're

[0:31:30] Voice 8: bringing up how to do that well um so that remains a key piece of work i mean it's how we do it well

[0:31:39] in the future

[0:31:40] Voice 6: but we're in this transition you know how do we do it now is is the is the problem

[0:31:49] Voice 5: we'll always be transitioning you know with

[0:31:56] Voice 7: them go ahead if you go ahead all right you know i um

[0:32:00] Voice 7: have similar concerns this is a challenge now um i don't necessarily see this as a conversation with

[0:32:07] all the facts from us but i think there maybe just needs to be a conversation

[0:32:10] Voice 7: perhaps at our next dc

[0:32:13] Voice 7: um because you captured that by saying this is part of the core service and

[0:32:21] Voice 5: And there are serious challenges because

[0:32:30] Voice 7: I personally want to respect our declaration

[0:32:34] Voice 7: to work with nations.

[0:32:36] Voice 7: And although staff certainly do and do their best, I think there's also a necessity for

[0:32:44] Voice 7: the political bodies to be involved in those conversations, because quite honestly, I'm

[0:32:51] Voice 7: going to have to say full responsibility to myself, I am making mistakes in my decision

[0:32:56] making by not having the opportunity to have more intimate conversations and we don't have

[0:33:02] that mechanism so

[0:33:04] Voice 7: um just want to say that because that's the crux of it um and the ltc

[0:33:10] Voice 7: and staff all need some support in that because i i think there's some discomfort across the

[0:33:19] Voice 7: business so i i would look for that income um and maybe i'll just ask whether or not there's

[0:33:29] Voice 7: interest in that and should that be a motion to ask for that thank

[0:33:35] Voice 3: you for this topic and

[0:33:37] Voice 3: you're right it's probably not part of the follow-up action list but um um it's it's felt

[0:33:44] Voice 3: a bit well no it's not felt it has been the absence of a the senior governmental policy

[0:33:51] Voice 3: advisor is at least being felt out i don't know how it felt in your office but it's certainly

[0:33:56] Voice 3: being felt out out in the ltcs because and probably that was that's part of the issue

[0:34:01] Voice 3: was there's too much reliance on that position as opposed to developing the skill set at our own

[0:34:07] Voice 3: but it does seem sometimes like when we see a planning referral of an issue and the question

[0:34:14] Voice 3: is asked how you know what did you do with the first nations engagement it still sounds like it

[0:34:21] Voice 3: did a couple of years ago it sounds like it's being repeated a few times but it still sounds

[0:34:26] Voice 3: like it's a referral letter so it and it doesn't anyway sometimes so i think that is a discretion

[0:34:32] Voice 3: we should have and i would be interested to know because we talked i think in this late spring

[0:34:36] Voice 3: early summer um late spring early summer about how we were going to adapt to that position being

[0:34:45] Voice 3: vacant and we really haven't returned to discussing that again and i know it's been we've had a

[0:34:52] Voice 3: thousand things on our plate and yada yada yada but it might be worthwhile us having a discussion

[0:34:56] Voice 3: about that in conjunction with the chair and vice chair.

[0:35:01] Voice 3: So we can put that on agenda.

[0:35:03] Voice 3: We can make some suggestions for the incoming EC.

[0:35:07] Voice 7: That'd be great.

[0:35:07] Voice 3: Yeah.

[0:35:08] Voice 3: Can

[0:35:08] Voice 7: I look for a motion then, Dan?

[0:35:10] Voice 3: Well, maybe let the CAO finish.

[0:35:13] Voice 3: Sorry, he was just-

[0:35:14] Voice 3: So I think, yeah,

[0:35:15] Voice 8: this is a great suggestion.

[0:35:16] Voice 8: Part of the consideration there is,

[0:35:21] Voice 8: I was very pleased to see at FPC,

[0:35:23] Voice 8: the budget assumptions and principles

[0:35:25] Voice 8: principles starting to build in some of the thinking because right now the budget for that

[0:35:31] Voice 8: function is 15 or 17 thousand dollars right um so while we know a lot more of how to involve

[0:35:41] nations and have an enhanced referral process we have many right um across the across the

[0:35:48] Voice 8: analyst trust so certainly if we're pre-planning and we're having a major initiative we don't have

[0:35:54] Voice 8: the funding right now that allows for um some of the larger engagements that you're discussing right

[0:36:02] um now the policy statement did

[0:36:05] Voice 8: have funding that right get allocated towards it so we saw not a

[0:36:08] Voice 8: one-off but we saw a significant project get some of the attention that you're i i think we're

[0:36:13] Voice 8: talking about so i think this is you know a great opportunity for you to provide advice and for us

[0:36:18] Voice 8: to have that conversation at the next dc of course

[0:36:23] Voice 3: yeah it's not the next the next one three before

[0:36:26] Voice 3: trust council the one after whatever the date is october does anybody know the date october

[0:36:32] something or other um anyway

[0:36:34] Voice 3: i'll move that uh that the agenda for the next executive committee

[0:36:43] Voice 3: Any post-

[0:36:47] Voice 3: October 19th.

[0:36:48] Voice 3: Sorry, October 19th include discussion item

[0:36:52] Voice 3: on First Nation engagement and suggestions regarding the same.

[0:37:01] Voice 7: Okay.

[0:37:03] Voice 7: Let's move.

[0:37:04] Voice 7: Before that second, that's obviously post-election.

[0:37:08] Voice 7: It is.

[0:37:09] Voice 7: And the assumption is that the Executive Committee would continue

[0:37:12] Voice 7: through until the new agents are sworn in.

[0:37:15] Voice 7: Correct.

[0:37:15] Voice 7: And so we're all comfortable with that.

[0:37:17] Voice 7: Correct.

[0:37:18] Voice 7: all we can

[0:37:19] Voice 7: do is make recommendations

[0:37:20] Voice 7: so I'll look for a seconder

[0:37:22] Voice 7: thank you

[0:37:24] Voice 7: any discussion

[0:37:25] Voice 7: just that I think that's a really good thing to do

[0:37:28] with that meeting time

[0:37:34] Voice 7: so moved and seconded any further discussion

[0:37:40] Voice 7: all those in favor

[0:37:42] Voice 7: so that carries

[0:37:43] Voice 7: thank you for staff support

[0:37:45] Voice 7: and we all appreciate that

[0:37:49] Voice 7: so

[0:37:49] Voice 7: So I see that our delegates have arrived.

[0:37:52] Voice 7: I would like to, at a minimum, finish this section of the director updates.

[0:37:58] I think we've got, maybe I have finished it already.

[0:38:03] Voice 7: Who have I missed here?

[0:38:05] Voice 7: Laurie probably have some update for us here as well.

[0:38:09] Voice 7: And then ask executive committee whether you want to hear the delegates now

[0:38:14] Voice 7: or you want to continue through this section to do our local trust committee updates

[0:38:18] Voice 7: and the conservancy update and then pick up the public delegations there okay so i'm suspecting

[0:38:24] Voice 7: that might be about a half an hour so maybe 10 o'clock or 10 15 we might be into that space

[0:38:30] Voice 7: where we completed all of this material so we could advise the delegates that we'll try to see

[0:38:37] Voice 7: them at 10 15 is that all right

[0:38:39] Voice 6: then they will have been waiting for 45 minutes they're here

[0:38:43] Voice 6: right yeah

[0:38:44] Voice 8: yeah you've got a pop right so you've got a published agenda with a sequence of events

[0:38:50] Voice 8: so this is a public meeting people can sit they can certainly come in and so let

[0:39:02] Voice 7: me just get

[0:39:02] Voice 7: myself caught up here services we don't have a plan for tonight so that actually completed that

[0:39:09] Voice 7: follow-up action list section um so do you want to continue now into local trust committee updates

[0:39:16] Voice 7: And then we'll see the, we'll do that as soon as possible.

[0:39:21] Voice 7: But maybe just advise me, they can certainly come in and observe.

[0:39:25] Voice 12: There are

[0:39:26] Voice 12: a few more people than I anticipated.

[0:39:29] Voice 12: There's three speakers and three non-speakers.

[0:39:31] Voice 12: So there's six or seven bodies, six or seven speakers.

[0:39:35] Voice 12: Okay.

[0:39:35] Voice 7: And so how many people are we?

[0:39:37] Voice 7: There's going to be eight.

[0:39:39] Voice 7: Thank you.

[0:39:39] Voice 7: Maximum of eight people in here?

[0:39:41] Voice 7: No, there's going to be eight people coming.

[0:39:43] Voice 7: Okay.

[0:39:43] Voice 8: We're going to have to take three

[0:39:44] Voice 7: at a time.

[0:39:46] Voice 7: in these chairs okay so then we need to advise them that and they can make their own choices

[0:39:52] Voice 7: around and can they see on the screen in the other room we're going to have to set that up

[0:39:56] Voice 7: yeah let's set that up it was time to set that up so let's take the time to set it up so they

[0:40:02] Voice 7: can observe in the other room and we'll have three speakers of the eight join us

[0:40:06] Voice 7: does

[0:40:07] Voice 4: anybody mind if i open some windows ventilation the

[0:40:10] Voice 7: excellence warming up a

[0:40:12] Voice 7: little bit as well so i was thinking i guess it's six one half of the other thing

[0:40:16] Voice 7: so let us continue then and local trust committee uh chair updates i don't have a specific sequence

[0:40:42] Voice 7: um who would like to start us off i'll start thank you okay thank you so let's go again and

[0:40:52] Voice 7: then laura and myself okay

[0:40:56] Voice 6: so um after our financial planning meeting last wednesday that

[0:41:01] Voice 6: we were all at um i had the gambier just committee on thursday of course dan is on that piece and we

[0:41:07] Voice 6: can fill in any uh gaps or make anything additions that he was would be interested in this was held

[0:41:13] Voice 6: on Gambier Island. And we had about seven or eight members in the public there. It's called

[0:41:19] Voice 6: Constructive Meeting. Nobody was there from Keats, although there was an item on the agenda.

[0:41:26] Voice 1: So I

[0:41:26] Voice 6: imagine they were watching the recordings when it posted for the live stream, because we

[0:41:31] Voice 6: were able to run a fully hybrid meeting, despite a fairly low number on the internet speeds that

[0:41:37] Voice 6: went off without a hitch, as far as I can tell, depending on the recording. Staff came with the

[0:41:44] Voice 6: water taxi, but we also had one planner who

[0:41:48] Voice 6: joined remotely and that

[0:41:50] Voice 13: went off of that as

[0:41:50] Voice 6: well. We granted

[0:41:54] Voice 6: a development variance permit and a development permit for a

[0:41:59] Voice 6: shed, things to do with watersheds and the water sheeting

[0:42:02] Voice 6: down off the mountain. And we grant the development variance

[0:42:06] Voice 6: permit for a deck and a gazebo with things on Keats Island that

[0:42:10] Voice 6: that ended up with a 0.0 lever setback from the sea. So that was an interesting one with lots of

[0:42:22] Voice 6: history that Dan had recused himself from. We gave second reading and amendments and second reading

[0:42:29] Voice 6: to the heat shoreline protection development permit area and amended our context list to

[0:42:36] Voice 6: get ready for the next LTC and then following that we had a community information meeting

[0:42:43] Voice 6: about 30 people there and the consultant from Vancouver Island and so that was interesting

[0:42:49] Voice 6: and productive and constructive and I don't think Dan and I really had a role there but

[0:42:54] Voice 6: I tried to record it a little bit we'll see whether any of that is worth doing and we

[0:43:02] Voice 6: just we deferred that's for something else okay never mind and then I think it would

[0:43:08] Voice 6: be good to we figured out what to do when you go into a closed meeting and then you come back up

[0:43:14] Voice 6: to rise and report because it's hard to figure out how to should i just pause the zoom

[0:43:22] Voice 6: recording all that kind of thing needs a little bit of work just small um anyway

[0:43:27] Voice 6: we come to bowman municipality cut the ribbon at the new fire hall which was a big project um

[0:43:36] Voice 6: Um, we, uh, oh yeah, anyway, I've submitted my nomination forms with some difficulties

[0:43:46] Voice 6: like a missing form, but anyway, um, the, uh, Thursday, tomorrow we've got a biosphere

[0:43:53] Voice 6: meeting online that I hope I'm able to attend by June, or be on Friday, an LTC meeting on

[0:44:00] Voice 6: the island, uh, with regional planning manager Heather Coward, and then UBCM.

[0:44:05] Voice 6: and uh i'm glad we've got that on the agenda because bowen municipality has a bunch of minister

[0:44:10] Voice 6: meetings so i'm keen to find out whether we've got any and when they are so i don't i've got a

[0:44:15] Voice 6: complicated schedule with double meetings thank you that's my report okay

[0:44:21] Voice 3: thank you and roger

[0:44:23] Voice 3: thanks uh just a couple of things on um on gambier uh thanks for the report uh

[0:44:30] Mr. Chair, it's good to be in person again on Gambier.

[0:44:36] It's been a couple of years since we've been on the island.

[0:44:39] And we had, you know, for Gambier, we had a pretty good turnout.

[0:44:43] It

[0:44:44] Voice 3: happened to be the same exact same moment that the Minister of the Environment was announcing the $926,000 grant for the House of Forum.

[0:44:54] Voice 3: No, South of Forum, the Biosphere, which was good to know.

[0:45:00] Voice 3: And that's a four-year commitment that they have made to the biosphere to facilitate doing their work.

[0:45:10] Voice 3: And I know there will be much involvement with the Conservancy and other groups as that goes forward because they're quite tied in with the Conservancy.

[0:45:17] Voice 3: I'm pretty close with Ruth Simons, and I talk to her fairly often.

[0:45:22] Voice 3: And she talks a lot about her relationship with the Conservancy and with the Trust generally.

[0:45:27] Voice 3: They rely upon them, and it's really great to see the kind of deep connections they've made with the Squamish Nation, which will really assist the local trust committee and the trust general in their work going forward.

[0:45:43] Yes,

[0:45:43] Voice 3: just as an aside, we're moving forward with the Keats Forge Shoreline project.

[0:45:48] Voice 3: We did give it second reading after some amendments.

[0:45:50] Voice 3: amendments. The amendments generally were around increasing the size of floats on docks.

[0:45:59] Voice 3: That seemed to become a real challenge point for acceptance of the bylaws. We'll see how

[0:46:05] Voice 3: we go. And I realized that there was very little science or recommendations around the

[0:46:12] Voice 3: size of how big a float should or shouldn't be. And we had proposed to reduce them by

[0:46:18] Voice 3: almost half and so we increased them by by about 10 from the path so they're at about 60 to 65

[0:46:26] that and that seemed to be a as i said and also a lot there's

[0:46:32] Voice 3: more impetus for shared

[0:46:34] Voice 3: talk so we're hoping that will create some um some um uh some traction around the uh bylaws

[0:46:43] Voice 3: um anyway that was that and then uh yesterday was galeano when i missed the other big funding

[0:46:49] Voice 3: announcement in the in the

[0:46:51] Voice 3: house of house on region um i was invited to both of them of course

[0:46:55] Voice 3: but uh which was that the federal government has now committed 1.9 million dollars to bring

[0:47:01] Voice 3: last mile funding for for internet service to keats and gambier um it's pretty it's been a lot

[0:47:10] Voice 3: of work and i want to recognize trustee stamford and people on gambier but also all of us were

[0:47:15] Voice 3: involved in a fairly conservative letter writing campaign when the scrd stepped up and said they

[0:47:20] Voice 3: would quarterback this for us and they have so uh this has been a this is hopefully a great

[0:47:27] Voice 3: moment because our cell service frankly um i hear about it on the other islands and i'm always and

[0:47:33] Voice 3: i go i want to say me too but i don't like to do that but uh because we're only 10 kilometers from

[0:47:39] Voice 3: downtown vancouver and we have terrible cell service over there so anyway uh then galeano

[0:47:44] Voice 3: was yesterday um it was a a good meeting as always it was four and a half hours uh

[0:47:51] Voice 3: hard to do one in galeano there were about 70 people in attendance um we had two community

[0:47:59] Voice 3: information meetings one related to the second housing project on galeano which is scheduled

[0:48:05] Voice 3: to go to public hearing on the 27th of of september and when and uh it it appears to have

[0:48:13] Voice 3: widespread support on galliano uh it's where the old galliano green used to be um that old proposal

[0:48:19] Voice 3: you know everybody will recognize that name uh that's it's but it's a more traditional

[0:48:23] Voice 3: project um and it looks like it has and there's they've done a really good uh i think quite a

[0:48:30] Voice 3: a good job in getting it there uh trustee rockefeller is uh recused from that so the

[0:48:35] Voice 3: trustee wolverton and i are who are working and voting on that and we have a public hearing

[0:48:40] Voice 3: scheduled for um for uh september 27th on that there was also a cim and a and a public hearing

[0:48:48] Voice 3: on a bylaw to take four forestry lots and turn them and rezone them as nature protection

[0:48:55] Voice 3: um continuing the protection of the lots of the middle they were all in some form of protection

[0:49:02] Voice 3: but they were zoned forest still even though they were mostly owned by crown um and and uh so they've

[0:49:08] Voice 3: now so we did that that was a project we did we did a public hearing we gave a third reading with

[0:49:12] Voice 3: the county executive committee probably before trust council or maybe i think october 19th too

[0:49:18] too late but anyway that's been

[0:49:19] Voice 3: done uh so uh we uh that was great to get that done uh and we

[0:49:26] Voice 3: granted a temporary use permit uh for a uh storage area uh for the local septic field it had attracted

[0:49:36] Voice 3: a lot of attention septic installation companies so that was that was good to do that there was a

[0:49:42] Voice 3: very large delegation from wise island which was interesting because we've never seen or heard

[0:49:47] Voice 3: anything from wise island i think there's some bylaw enforcement going on there and uh and they

[0:49:53] Voice 3: came and have made a request specifically to us to amend our bylaws to create special bylaws like uh

[0:50:00] Voice 3: passage island and etc on in the gambier trust area that reflect more there and we did add it

[0:50:07] Voice 3: to the project list and we also added the um uh the foreshore of standard bylaws to our project

[0:50:15] list

[0:50:16] Voice 3: uh the project list needs to be whittled down um and we'll we made a commitment to do that at

[0:50:22] Voice 3: our our next local trust committee which is the last one of this particular term uh we we have a

[0:50:29] Voice 3: cim for crystal mountain on the 24th as well which is a saturday uh uh and then of course our the

[0:50:36] Voice 3: last local trust committee meeting of galliano's on the 27th um so that's my report on galley i'm

[0:50:43] Voice 3: I'm happy to answer any questions.

[0:50:46] Voice 7: Thank you.

[0:50:46] Voice 7: Any questions?

[0:50:47] Voice 7: We're busy.

[0:50:51] Voice 7: So, Laura Patrick, over to you for your report.

[0:50:52] Voice 7: I just want to recognize the members of the Southlander community have joined us.

[0:50:57] Voice 7: And we're just going to wrap up this section of the agenda, which is the LTC chairs reporting out.

[0:51:01] Voice 7: And we've got you scheduled at 5.4.

[0:51:04] Voice 7: There's a conservancy report also, which will come.

[0:51:06] Voice 7: And then we'll have you.

[0:51:10] Voice 7: So, thank you for joining us today.

[0:51:12] Voice 7: So, Laura Patrick, over to you.

[0:51:14] Voice 7: sure

[0:51:14] Voice 6: um we had a special meeting uh for north pender on september 1st this was their opportunity

[0:51:22] Voice 6: after their their last special meeting and community information meeting but thursday

[0:51:30] Voice 6: saturday uh regular meeting special meeting in those two meetings well over 20 amendments to the

[0:51:38] Voice 6: land use bylaw so they threw in this special meeting so they wanted to see all the uh all

[0:51:43] Voice 6: the amendments into one document before they decided how they wanted to proceed um they chose

[0:51:50] Voice 6: to um to delay or you know to delay any further uh action on public hearings although they did

[0:51:58] Voice 6: schedule one more community information meeting on um october 1st of saturday we'll see see what

[0:52:08] Voice 6: comes out of that um governance the committee i was on friday uh i thought it was a good meeting

[0:52:16] Voice 6: i think the key thing outcome we'll have it on our agenda later is the there was quite a bit

[0:52:21] Voice 6: of discussion about the how to manage the conversation at uh at trust council i think

[0:52:26] Voice 6: they ended up on a good it was a good conversation how to how to how to do it i think um it will be

[0:52:31] Voice 6: important and we'll talk then more because there'll be a facilitation piece to that

[0:52:37] Voice 6: Seeing that the chair was absent from Saltspring, I'll update you on Saltspring's meeting, which was yesterday.

[0:52:47] Voice 6: There was two bylaws post public hearing. Bylaw 526, which was agricultural housing, and that was given third reading, so you can see that.

[0:52:59] Voice 6: that. Bylaw 530, which was the accessory dwelling units, we chose to give staff more direction

[0:53:06] Voice 6: to go back and to review those for further amendments. We gave a number of items in particular

[0:53:13] Voice 6: and then a kind of catch-all. We asked them, the public hearing was a very good public

[0:53:18] Voice 6: hearing, well attended, lots of information that was shared and expressed by the public.

[0:53:23] Voice 6: So we asked staff to also analyze the public hearing record to see if there were additional

[0:53:30] Voice 6: issues we had directed them while we carry on doing more with First Nations on that project.

[0:53:39] Voice 6: There was a receipt of a bit of an unusual case where we used surplus money from SWPA

[0:53:47] Voice 6: to pay for a watershed study in one of the watersheds that CRD operates a water service

[0:53:55] Voice 6: in and so we have the receipt of that report it's a good conversation we also we passed a

[0:54:00] Voice 6: resolution there asking staff to in the future coordinate a meeting really on watershed governance

[0:54:06] Voice 6: I think this is a watershed on Salt Spring that really lays an opportunity for having a watershed

[0:54:12] Voice 6: governance conversation and potentially the water objectives under the water sustainability act

[0:54:18] Voice 6: because this watershed is also adjacent to the station reserve on the island so it's really a

[0:54:24] Voice 6: good candidate for you know bringing all the agencies that have watershed because we always

[0:54:32] Voice 6: look at our our land use water use you know it shouldn't be a tension it should be a collaborative

[0:54:38] Voice 6: of process going forward so i think this is just an opportunity to explore a smaller watershed

[0:54:45] Voice 6: smaller water service on that opportunity so staff are actually excited about us giving that

[0:54:54] Voice 6: direction to encourage them to bring people together we had a delegation on there's a

[0:55:02] Voice 6: development permit in a strata unit that was the third phase uh the residents um were had some

[0:55:11] Voice 6: identified some challenges through having the development permit that was approved uh directed

[0:55:18] Voice 6: staff to basically see were there any opportunities to address their issues or not anything else oh

[0:55:25] Voice 6: we had a there was a rezoning app of a very significant rezoning a very complex rezoning

[0:55:31] Voice 6: We deferred it to the next meeting, so Director Stefan Zermack, who has a history with the

[0:55:37] Voice 6: property, could be at the meeting and carry on the conversation.

[0:55:44] Voice 15: Thank

[0:55:45] Voice 7: you, Vice Chair Patrick, particularly for chairing the LTC meeting yesterday.

[0:55:53] Voice 7: What can I say?

[0:55:56] Voice 7: One of the most embarrassing moments in my 10 years on executive committee to have completely

[0:56:01] Voice 7: completely missed the post-public hearing and uh that's uh embarrassing but for some reason

[0:56:08] Voice 7: i missed all the triggers that i normally would get to remind me to go to a meeting and uh

[0:56:15] Voice 7: and the long weekend i don't think helped them so i just completely missed it because i had other

[0:56:20] Voice 7: commitments that i've made and of course it's a busy month but no excuses that was uh

[0:56:25] Voice 7: uh i let the community down on the lgc and i have cultures so that said we'll backtrack

[0:56:31] Voice 7: to a little bit on that. Actually, I don't know that I reported this in public, and I think I just

[0:56:37] Voice 7: want to mention it because it was a significant moment, actually on Salzburg Island, not public

[0:56:41] Voice 7: hearing. We had Bill Henderson ended up with his name at the top of the speaker's list in the

[0:56:50] Voice 7: public hearing, and he gave us what was a very nice musical rendition of which the theme was

[0:56:58] Voice 7: don't change the item let the item change you and bill henderson of course was the lead guitarist

[0:57:04] Voice 7: for the band and his resident and that was it was an interesting legislative moment oh well

[0:57:11] Voice 7: we don't usually get musical renditions and he was uh one minute 59 seconds on his two minutes

[0:57:17] Voice 7: it's allocated time and it

[0:57:19] Voice 7: just set the tone i think for the rest of the meeting and it was

[0:57:23] Voice 7: lovely which

[0:57:24] Voice 6: means so i would recommend that you allow

[0:57:25] Voice 7: that in the future what

[0:57:26] Voice 6: was the date so i

[0:57:27] Voice 6: can watch the video say again what

[0:57:29] Voice 6: date august august 18th thank

[0:57:31] Voice 7: you yeah um so just mention that

[0:57:35] Voice 7: uh prior for everybody um just note that uh since then um it has been quiet and so this remains a

[0:57:44] Voice 7: mystery about this but um we have cancelled the next uh south pender ltc meeting as there's not

[0:57:53] Voice 7: too many things on the agenda however on based on the outcome of today's executive committee

[0:57:59] Voice 7: with respect to bylaws 123 and 122 staff may be making a recommendation with respect to

[0:58:07] Voice 7: next steps on those bylaws possibly um but uh just trying to reserve and serve resources

[0:58:15] Voice 7: and time and travel that chose not to have the next LTC meeting, so that's been the end.

[0:58:23] Voice 7: And just an awful lot of correspondence and email.

[0:58:30] Voice 7: I wanted to say, actually, two things, which I think is really wonderful.

[0:58:34] Voice 7: Both Southpender and Sulzbringheim have been very respectful about the post-public hearing,

[0:58:39] Voice 7: and we have not been drawn into conversations on those bylaws, which, of course, the legislation doesn't support.

[0:58:46] Voice 7: So really want to just appreciate that from both of those communities, respecting the post-public hearing process.

[0:58:52] Voice 7: And despite that, with the delegations here today, of course, we are a different body.

[0:58:58] Voice 7: I am wearing a different hat and I wish we would respect that also.

[0:59:07] Voice 7: Finally, lots of correspondence back and forth and it's ongoing regarding the cell tower installation on Channel Ridge and some serious discussions going on there.

[0:59:17] Voice 7: both i'm quite pleased to say is now the concerned citizens are in communication directly with icsd

[0:59:24] staff um and um that

[0:59:27] Voice 7: conversation is evolving david mauler was involved in that conversation

[0:59:31] Voice 7: there is a legal letter a letter for public consumption that is uh we're still waiting

[0:59:37] Voice 7: on and that would be terrific to see that get out so

[0:59:39] Voice 5: just want to mention that i'm aware of that

[0:59:46] That one, it moved probably in Stefan's place.

[0:59:50] It's for Stefan.

[0:59:50] Yes.

[0:59:51] That's fine.

[0:59:52] And that

[0:59:54] Voice 7: was a previous LTC meeting that the question was made.

[0:59:57] Voice 7: So there we have it.

[1:00:00] with that, I think that concludes my

[1:00:02] Voice 7: report.

[1:00:04] Voice 7: As long as I can continue to

[1:00:06] Voice 7: work in the community, that's part of this work.

[1:00:08] Voice 7: And so now we'll just go to the

[1:00:10] Voice 7: Trust Conservancy Liaison update,

[1:00:12] Voice 7: and I'll ask as well and fast

[1:00:14] Voice 7: as our representative, do you have an update

[1:00:16] Voice 7: from the Trust Conservancy?

[1:00:18] Voice 7: Just

[1:00:18] Voice 6: very briefly, on August

[1:00:20] Voice 6: 25th, we had that communications

[1:00:22] Voice 6: workshop in person here in the room.

[1:00:24] Voice 6: That was really useful.

[1:00:25] Voice 6: Starting to get communication strategy

[1:00:28] Voice 6: strategy underway on the Island's Trust Conservancy, because we do have a staff person in that

[1:00:34] Voice 6: arm in the Island's Trust Conservancy, and there's a call for an appointed trustee, so

[1:00:41] Voice 6: if you know anybody interested who has a background in First Nations reconciliation kinds of activities

[1:00:49] Voice 6: and ecology and whatever, there's a form you can apply to the province to be appointed

[1:00:57] Voice 6: to the uh trust conservancy and uh there's a draft report in here for trust council that's all

[1:01:04] Voice 6: i don't think i need to go over that thank you okay

[1:01:09] Voice 7: um so that concludes uh follow-up action

[1:01:12] Voice 7: list and updates and uh now we'll move into the uh public delegations uh portion of our

[1:01:18] speech here i want to thank the members from the salt spring community and i know there's

[1:01:26] and um i want to acknowledge that there's

[1:01:28] Voice 7: more of you than can fit into the space

[1:01:31] Voice 7: respecting the health requirements associated with the windows to create some better airflow

[1:01:38] Voice 7: in here just for your own information and actually i'm monitoring the air quality in here

[1:01:42] Voice 7: in a very primitive method but the air quality is good um in the room at the moment so we're

[1:01:48] Voice 7: but if there's others in your group that wish to address us as a delegation here we'd have to ask

[1:01:55] Voice 7: you to rotate but i think they've got video viewing happening in the other room so is it

[1:02:01] Voice 7: just the three of you that wish to speak to us yes okay great

[1:02:03] Voice 7: so um and happen i'm not sure have

[1:02:07] Voice 7: they been advised about how much time they have and we decided is it two minutes or 10 minutes

[1:02:11] Voice 7: per person okay two to three minutes each so then i'll

[1:02:17] Voice 12: say that again two to three minutes

[1:02:18] Voice 12: each the

[1:02:20] Voice 7: form

[1:02:21] Voice 12: says 10 minutes that's a delegation for a trust council is at the discretion of the

[1:02:26] Voice 12: chair oh gosh two minutes so

[1:02:29] Voice 7: do all of you wish to speak for 10 minutes each i think it's

[1:02:35] Voice 13: interesting because on the application form here to

[1:02:38] Voice 13: appear before the executive

[1:02:39] Voice 13: that says 10 minutes so we thought we can be as brief and laser as we possibly can

[1:02:49] Voice 13: I

[1:02:49] Voice 7: know you exactly can we just proceed on that basis so that'd be okay

[1:02:54] Voice 7: I you know I want to

[1:02:55] Voice 7: acknowledge and appreciate that you spent several hours getting here and several hours getting back

[1:02:59] Voice 7: and thank you for that so let's absolutely try and be as brief as possible we have a full agenda

[1:03:07] Voice 7: here and go ahead and

[1:03:10] Voice 13: the other thing is

[1:03:13] Voice 4: I just was wondering if I can just get a

[1:03:16] Voice 7: glass of water

[1:03:27] Voice 7: So I am going to run a timer, just in case you go over time, but you can just keep an

[1:03:33] Voice 7: eye on the clock and manage your time.

[1:03:34] Voice 7: the chair luck

[1:03:36] Voice 13: and you know i would never do that and we should obviously be

[1:03:39] Voice 7: more clear about

[1:03:41] Voice 7: the discretion of ltc to determine or the executive committee well i

[1:03:46] Voice 3: think we assume

[1:03:47] Voice 3: this they were one delegation right that's why we would have said 10 10 minutes but you assumed you

[1:03:54] Voice 3: were each separate delegation well

[1:03:55] Voice 5: if you look at the i understand

[1:03:57] Voice 3: what it says but

[1:03:58] Voice 13: we assume

[1:03:59] Voice 13: you were

[1:03:59] Voice 3: one delegation coming to speak oh okay and

[1:04:02] Voice 3: we've broken up

[1:04:03] Voice 13: because there were a lot of

[1:04:04] Voice 13: issues and we thought that that was the best way to handle it and then i think i'm just going by

[1:04:09] Voice 13: the application form it says delegates so that's what we're doing

[1:04:13] Voice 3: and if i might we could i really

[1:04:16] Voice 3: appreciate being focused on what our role is as opposed to what the fcc did because our role is

[1:04:23] Voice 3: quite different from a local trust right what

[1:04:26] Voice 13: i have here is um i have four copies of my um

[1:04:32] Voice 13: Speaking notes, which I would like to thank you.

[1:04:35] Voice 7: I just want to emphasize what Dan is saying.

[1:04:39] Voice 7: Our responsibility as executive committee is to ensure that the bylaws comply with the OCP and meet the directives statement.

[1:04:49] And of course, the LUB is something that this body will

[1:04:55] Voice 7: consider approving for the LTC to move forward with.

[1:04:59] Voice 7: the ocp it's also something that we approve but it ends up going to the province and the

[1:05:03] Voice 7: province decides that either

[1:05:05] Voice 13: okay so i just wanted to add that that the group that came

[1:05:12] Voice 13: over with us today includes two former trustees i'm a light body well

[1:05:16] Voice 7: maybe just introduce yourself

[1:05:17] Voice 7: for all of you

[1:05:19] Voice 13: okay my name is shelly henshaw and i'm from south pender this is uh john spaulding

[1:05:24] Voice 13: from south pender and dennis perch from south pender i'm going to talk about kind of the big

[1:05:30] Voice 13: issue which is we say the process was unfair and secondly the test of reasonableness that's that's

[1:05:38] Voice 13: what i'm going to deal with um dennis is going to talk about the introductory paragraph regarding

[1:05:43] Voice 13: the first nations and john is going to talk about um building heights and water and a few other

[1:05:49] Voice 13: things that's how we proposed to do this that's okay so your topic's covering both the bylaw and

[1:05:57] the ocp amendment

[1:05:58] Voice 7: so maybe just when you start on an area just specify which one you're speaking

[1:06:02] Voice 7: about

[1:06:02] Voice 13: um so i'm going to actually be addressing both bylaws 122 and 123. i don't know whether

[1:06:08] Voice 13: you're familiar with those bylaws

[1:06:10] Voice 7: okay well

[1:06:13] Voice 13: then i assume i don't have to go into detail

[1:06:15] Voice 13: about the multitude of the issues um what we say is that and just by way of personal background

[1:06:22] Voice 13: I am a long-time, you know, family roots in South Pender Island.

[1:06:26] Voice 13: I have a farm on South Pender Island.

[1:06:28] Voice 13: My father, John Henshaw, was a trustee for 10 years.

[1:06:31] Voice 13: He had the distinction of being the oldest trustee at the time of his death.

[1:06:35] Voice 13: And he was extremely proud of the fact that he brought Greenburn Lake into the National

[1:06:41] Voice 13: Park Reserve.

[1:06:43] Voice 13: That's kind of his legacy.

[1:06:44] Voice 13: So we, my siblings, live on Pender Island.

[1:06:47] Voice 13: My children, my grandchildren, they consider Pender Island part of their family.

[1:06:52] Voice 13: their lives and their second homes so i'm suggesting we have we have roots and i'm

[1:06:57] Voice 13: familiar with the island kind of climate the character and historical situation regarding

[1:07:04] Voice 13: politics and issues pender island just just to and it's all here in my

[1:07:09] Voice 13: hand out here is just to

[1:07:10] Voice 13: to look kind of at the facts about pender island as we are the least popular measures 2300 acres

[1:07:16] Voice 13: There's 271 building lots.

[1:07:19] Voice 13: The average lot size is between one to four acres.

[1:07:23] Voice 13: That represents 70% of all the lots on South Tender Island.

[1:07:28] Voice 13: Population growth has been minimal.

[1:07:30] Voice 13: We now stand at approximately 300.

[1:07:33] Voice 13: Mostly we have retired folks that live on Tender.

[1:07:36] Voice 13: There's only a couple of families with children that are attending school.

[1:07:39] Voice 13: South Tender has really no facilities.

[1:07:42] Voice 13: There's no coffee.

[1:07:44] Voice 13: There's Poet's Cove, which is a resort, and we have a number three fire hall.

[1:07:48] Voice 13: I was on the APC of South Pender appointed just last July, and as you know, the APC is

[1:07:57] Voice 13: gone, and now I'm a member of the Pender Island Fire and Rescue on that board.

[1:08:03] Voice 13: I've set out what I consider to be the salient facts.

[1:08:06] Voice 13: I've made some mistakes.

[1:08:07] Voice 13: states um anyway when you look at we went through the exercise of reducing house sizes back in 2016

[1:08:16] Voice 13: 2017 and this executive um confirmed the reduced sizes and we have lived with them and i'm going

[1:08:23] Voice 13: to say happily since july 19 2017 now my next date is wrong but it's important it's not july 2001

[1:08:31] Voice 13: it's 2021 what i say is our that is our first newsletter that came out from the ltc advising

[1:08:39] Voice 13: that they were going to look at um revisit house sizes and a whole myriad of other issues so that's

[1:08:48] Voice 13: the first so it's only 12 12 months 14 months ago that the island is put on notice that we're going

[1:08:55] Voice 13: to start this process and i'm going to say yet again and it was traumatic the first time people

[1:09:00] Voice 13: were upset there was lots of there was public meetings there was real upset and concern and

[1:09:06] Voice 13: divisiveness in the community as people have their different views um november 20 21 is an ltc

[1:09:14] Voice 13: meeting and that's when we first see the first table with respect to house sizes and at that

[1:09:20] Voice 13: point in time if you looked at new houses on lots of one to two acres which is very common they

[1:09:27] Voice 13: They stood at 4,500 square feet.

[1:09:29] Voice 13: Houses greater than 10 acres

[1:09:31] Voice 13: had been reduced to just under 5,000 square feet.

[1:09:36] Voice 13: So that's where we stood with the 2016 bylaws.

[1:09:40] Voice 13: December 2021 is actually an important date

[1:09:43] Voice 13: because, and I've got 2022, which hasn't happened yet,

[1:09:46] Voice 13: but it was 21.

[1:09:47] Voice 13: And that's when I'm going to say the APC was turfed.

[1:09:50] Voice 13: We don't understand why we were turfed.

[1:09:53] Voice 13: And the APC, as you know, plays an important role.

[1:09:55] Voice 13: In fact, Chair Lockham said at one point, you know, it was unusual.

[1:10:02] Voice 13: So March 4, 2022, we get first reading of By-law 122.

[1:10:09] Voice 13: And since that time, there has been a change in the house reduction at least five times that we can count and keep track of.

[1:10:18] Voice 13: So we never quite knew what we were going to get and what would be the next house size.

[1:10:22] Voice 13: But the pattern was going down all the time.

[1:10:25] Voice 13: On May 6th, that was a pivotal time, and that's when Chair Luckham's first time that he came to take over Chair Laura Patrick's job.

[1:10:37] Voice 13: And I can say that with Chair Patrick is that that was a blow to the community because she was a familiar face to all of us.

[1:10:45] Voice 13: And we assume you're familiar with the issues and get to know the community.

[1:10:50] Voice 13: with me um my next paragraph is all the multiple issues and what we say is wow there is way too

[1:10:57] Voice 13: much that was alluded to earlier today about whittling down but we had a lot um that we were

[1:11:03] Voice 13: hit with and that was as well as the house sizes and new restrictive setbacks there is maximum

[1:11:08] Voice 13: lot coverage there is dwelling and lot coverage on agriculture forestry and natural resources

[1:11:13] Voice 13: building heights, waterfront stairway removal

[1:11:17] Voice 13: as a permitted use.

[1:11:19] Voice 13: That itself is a huge discussion

[1:11:20] Voice 13: for keeping ourselves in line.

[1:11:22] Voice 13: Water storage requirement, that's huge,

[1:11:24] Voice 13: and definition changes for areas

[1:11:26] Voice 13: included for the floor cancellation.

[1:11:28] Voice 13: Bylaw 123 consisted, as you know,

[1:11:31] Voice 13: the amendment of the OCP with respect

[1:11:33] Voice 13: to building design and site guidelines

[1:11:35] Voice 13: and introductory acknowledgement

[1:11:36] Voice 13: of the First Nation Statement.

[1:11:38] Voice 13: During that, in the same time that we're dealing

[1:11:40] Voice 13: with all of that that's been put on our plates,

[1:11:43] Voice 13: the LTC had began work on rights of nature and a coastal review project and the ADC when I first

[1:11:50] Voice 13: was appointed in July became involved with the rights of nature and we responded and with the

[1:11:55] Voice 13: coastal review project I'm not sure where they stand those two but that's still on the list as

[1:12:01] Voice 13: well there were two community town hall meetings and of course we're going through the pandemic

[1:12:08] Voice 13: june 2nd and july 23rd june 2nd was at poets code there were some 70 residents

[1:12:14] Voice 13: july 23rd was the second one at a church hall in between that and june 17 there was an electronic

[1:12:20] Voice 13: community meeting these meetings were i would say they were well attended you know over 70 folks

[1:12:27] Voice 13: that were there the i suggest the atmosphere and the speakers that were cared enough you know were

[1:12:35] Voice 13: opposed to these bylaws 122 and 123. july 23 was important in that a poll had been taken by this

[1:12:44] Voice 13: time and was brought to the attention of the ltc wherein 68 to 69 of the folks 159 residents were

[1:12:53] Voice 13: polled 68 to 69 percent did not approve were against bylaws 122 and 123. august 12th that was

[1:13:01] Voice 13: a special trust meeting it was electronic and that's when bibles 122 123 were given second

[1:13:07] Voice 13: and third reading and then here we are today what we say is there is unfair process and those are my

[1:13:14] Voice 13: comments um that listed that we've been pushed along in a very short time period with an

[1:13:21] Voice 13: artificial deadline which is the end of the term of the present ldc i don't know why there's

[1:13:27] Voice 13: is absolutely nothing that is burning that has to be addressed right now. Multiple, multiple

[1:13:36] Voice 13: changes throughout, which is very confusing for residents to keep abreast of. And then

[1:13:42] Voice 13: the APC, and I'm going to say the word was turfed because I don't know why, there's no

[1:13:46] Voice 13: APC. We know that our rule is to advise the LTC on matters respecting land and community

[1:13:52] Voice 13: planning generally and the LTC can request APC to consult broadly so why get rid of the APC

[1:14:01] Voice 13: kind of at this really really delicate tricky time and the APC was made up of two architects myself

[1:14:07] Voice 13: former lawyer a planner there were there were people who were very familiar with the island

[1:14:13] Voice 13: and the issues it didn't have to be us they could have pointed another APC but that didn't happen

[1:14:20] Voice 13: what there was allusion to by the LTC was that they were meeting with community groups

[1:14:25] Voice 13: but they were kind of mystery groups because when we asked at the meetings well who are these people

[1:14:30] Voice 13: and are there any minutes or what were the issues we never got any answers to that so I don't know

[1:14:35] Voice 13: who they were to this day generally the LTC was critical of the poll we felt that it was

[1:14:41] Voice 13: a good way of testing public opinion of course it wasn't perfect it was residents going from

[1:14:46] Voice 13: from door to door and knocking.

[1:14:48] Voice 13: So it wasn't perfect but I submit that there should be

[1:14:52] Voice 13: some weight given to what the results were.

[1:14:54] Voice 13: And besides our own LTC could have done that.

[1:14:59] Voice 13: There's provisions in the guidelines and the rules for LTC

[1:15:02] Voice 13: to get to do a poll or to assess community opinion.

[1:15:08] Voice 13: And then I've mentioned about the loss of Chair Patrick.

[1:15:14] Voice 13: I'd like to say at the special meeting,

[1:15:16] Voice 13: And this is my last comment with respect to the unfair process is that chair Luckham stated that he could not support

[1:15:23] Voice 13: And I hope I get this right

[1:15:26] Voice 13: He not support second and third reading of bylaw 122 because he was quote concerned about the process and

[1:15:33] Voice 13: He went on to say that there was a lot of confusion and the LTC had been unable to bring the community along

[1:15:41] Voice 13: At the very first meeting we had with chair Luckham made a six

[1:15:45] Voice 13: you said process was really important and that was your comment at the end this part i don't

[1:15:52] Voice 13: quite understand he said that on but at the executive council at this level he would support

[1:15:59] Voice 13: bylaw 122 because that was his job as the chair so i i don't quite understand that i'm puzzled

[1:16:06] Voice 13: and then is that like a technical um matter i don't know okay so we get to the other thing was

[1:16:15] Voice 13: is that, Sharon, you supported bylaw 123,

[1:16:19] Voice 13: but we, and didn't comment on the process,

[1:16:22] Voice 13: but we say, well, wasn't it the same process?

[1:16:24] Voice 13: Because everything was heard together.

[1:16:27] Voice 13: So I say what happened in 122

[1:16:30] Voice 13: is actually applicable to bylaw 123.

[1:16:34] Voice 13: The test of reasonableness,

[1:16:36] Voice 13: which I assume that you're familiar with,

[1:16:39] Voice 13: the Supreme Court decision in Babelaw.

[1:16:42] Voice 13: And what I relied upon is,

[1:16:44] Voice 13: I haven't read that whole Supreme Court-accounted decision.

[1:16:47] Voice 13: I'm relying upon the bulletin that's published by Council James Hartley,

[1:16:52] Voice 13: that's still in company, dated March 11, 2020.

[1:16:55] Voice 13: And in that, he takes out, you know, the salient thoughts about that decision.

[1:17:00] Voice 13: So, Supreme Court-accounted says, hey, enough already.

[1:17:03] Voice 13: We need to make a decision.

[1:17:04] Voice 13: We have to clarify for all these government bodies and municipalities, trustees,

[1:17:10] Voice 13: we have to clarify what is the standard when you review new bylaws, amendments, etc.

[1:17:17] Voice 13: And what the court says is, what you have to look at is whether a decision bears the hallmarks of reasonableness, justification, transparency, and intelligibility,

[1:17:28] Voice 13: and whether it is justified in relation to the relevant factual and legal constraints that bear on the decision.

[1:17:34] Voice 13: And we say that the LBCA has not met this burden.

[1:17:38] Voice 13: um

[1:17:40] Voice 7: so can i ask you to wrap up because you're pretty much at 10 minutes

[1:17:43] Voice 13: okay so so in my next

[1:17:48] Voice 13: part of i explained all the issues we had about the reasonables we never got a good reason why

[1:17:55] Voice 13: the bylaws we were told they were big houses are not real big houses are more harmful to the

[1:18:00] Voice 13: environment that we're ensuring we're in line with the rocp and maintaining a real character

[1:18:06] Voice 13: which I would say is subjective.

[1:18:09] Voice 13: We're following island trust policy

[1:18:11] Voice 13: and we're describing the relationship

[1:18:13] Voice 13: between bylaws and island trust,

[1:18:15] Voice 13: but we don't understand what the relationship is

[1:18:17] Voice 13: between the bylaws and those reasons.

[1:18:23] Voice 13: I'm going to scoot down right now

[1:18:25] Voice 13: to the relief stop by us.

[1:18:28] Voice 13: I think this is a very important part

[1:18:30] Voice 13: in what you addressed, Chair Munker.

[1:18:31] Voice 13: What we're saying is we have no urgency

[1:18:35] Voice 13: at this point in time to have these bylaws approved there's no compelling situation

[1:18:41] Voice 13: given what we say is the unfairness to date and the significant impact that these bylaws have

[1:18:47] Voice 13: we're asking that if you were asking first of all that you want to prove them but but but what we're

[1:19:02] Voice 13: saying is what you can do is send this back to the ltc with direction to say go back to the community

[1:19:11] Voice 13: and come back with some consensus you are a very small community of 300 residents you need to work

[1:19:18] Voice 13: on this and and you can do that obviously it's harder to get consensus but it's premature now

[1:19:25] Voice 13: to approve these we can do better we can get consensus i believe that if there is more

[1:19:32] Voice 13: flexibility more dialogue and more effort put into that i'd like to say as well as this is that

[1:19:42] Voice 13: your role as i understand it is that it's going to be your roof if this matter goes for judicial

[1:19:49] Voice 13: review it will be your decision that is reviewed like why on what reasonable basis did you find

[1:19:57] Voice 13: that the bylaws ought to be approved that's what the supreme court justice will be looking at

[1:20:02] Voice 13: so what are what was the reasonableness what was behind these bylaws we have no data we have no

[1:20:08] Voice 13: research we have no um charting the trends we have no scientific papers from environmentalists

[1:20:17] Voice 13: geologists um engineers we have nothing we have no reports from the uh trust staff

[1:20:25] Voice 13: half, and we got nothing. At one point, LTC said, well, Canadian average house is 2,000.

[1:20:32] Voice 13: Well, is that applicable? When it came

[1:20:34] Voice 7: to the building guidelines-

[1:20:35] Voice 7: I think you've gone significantly over 10 minutes, and you do have two other companions

[1:20:39] Voice 7: that wish to speak, and you need to manage the meeting.

[1:20:43] Voice 13: Take your time. Would that be okay for my one last comment?

[1:20:48] Voice 7: Okay, so if that's okay with you, I'm going to reduce it by a proportional amount for

[1:20:52] Voice 7: three minutes overtime.

[1:20:53] Voice 7: time see

[1:20:54] Voice 13: we negotiate and

[1:20:56] Voice 14: make it

[1:20:57] Voice 13: work um the last thing i wanted to say is that i think there

[1:21:03] Voice 13: has been overreach by the ltc into areas that are already being managed when you look at the

[1:21:11] Voice 13: island's trust i think you've taken excellent steps in educating the public about new bales

[1:21:19] Voice 13: and stewardship and i've read all this i mean i i think this is really good stuff and i don't know

[1:21:25] Voice 13: why we have to have building design guidelines which really what they add to what you're all

[1:21:32] Voice 13: the work you're already doing what they add to it is aesthetics don't build the house that coffee

[1:21:37] Voice 13: cats another house don't build something ostentation do muted colors i have a lavender

[1:21:43] Voice 13: front door use muted colors um when it comes to the agricultural land commission they they

[1:21:52] Voice 13: decide on alr property and maximum house sizes but our ltc has said no we know better and we're

[1:22:01] Voice 13: going to say you know you have 40 acres so what you're going to have a maximum of 4 000

[1:22:07] Voice 13: and then we'll come to the first nations but dennis is going to speak on we have no response

[1:22:11] Voice 13: from them and then i think importantly is that the lt ltc if they were listening to the community

[1:22:20] Voice 13: or are they taking i don't think so i think they're taking the position that they know

[1:22:25] Voice 13: what's best for us maybe we don't know it but they know what's best for us and those are my

[1:22:36] I just

[1:22:38] Voice 13: wanted to say

[1:22:41] Voice 13: thank you very much I know you're super super super busy and I really

[1:22:46] Voice 13: appreciate this opportunity and I hope that my comments have been helpful I made a few

[1:22:52] Voice 13: mistakes with the dates but that's

[1:22:55] Voice 7: great so thank you for coming I just wanted to say

[1:22:58] Voice 7: you know i had the great pleasure as a new trustee to work with the college and um he was a great

[1:23:04] Voice 7: loss to us when he when he passed on but indeed enjoyed for us oh

[1:23:09] Voice 13: well thank you very much

[1:23:12] Voice 7: um is it dennis first you're gonna go next you're supposed to be second so why don't we keep it in

[1:23:17] Voice 7: order then and uh keep moving so if you want to sit up and i'll be

[1:23:23] Voice 9: there in two seconds

[1:23:26] Voice 9: My presentation is quite different.

[1:23:28] Voice 9: I'm not really associated with theirs.

[1:23:30] Voice 9: Okay, that's fine.

[1:23:31] Voice 9: Fair enough.

[1:23:36] Voice 7: I'm going to reset my timer now at almost six minutes over time.

[1:23:41] Voice 4: Oh, dear.

[1:23:42] Voice 7: As you know, I am overly generous, and that gets me into trouble from time to time.

[1:23:47] Voice 7: Hi,

[1:23:47] Voice 14: everybody, and thanks for taking the time.

[1:23:50] Voice 14: I know you're busy, and this is a busy attempt.

[1:23:53] Voice 14: So I'll try and make it, obviously, very brief.

[1:23:58] And so my name is John Spalding.

[1:24:00] I live on a property.

[1:24:03] We own about 100 acres

[1:24:05] Voice 14: on South Bender.

[1:24:06] Voice 14: It's a lot of property.

[1:24:08] Voice 14: It has been in my family for just about 150 years.

[1:24:12] Voice 14: And so we have a history, and we've had quite a bit of involvement over the years.

[1:24:18] Voice 14: years. I'm also, I have over 40 years of planning experience, professional planning experience

[1:24:25] as both as a land use planner for, urban urban planner for covenants of Ontario and British

[1:24:33] Columbia and then other local governments, followed by a consulting career which

[1:24:37] Voice 14: is now

[1:24:38] Voice 14: was now in focus largely on airport and court development so uh i'm my i'm not here really to

[1:24:48] talk about the uh

[1:24:50] Voice 14: you know he said she said on the bylaw you guys have all seen what that's like at

[1:24:55] Voice 14: a community level and at any level but i think what i wanted to talk about speaks to the issue

[1:25:02] Voice 14: of reasonableness is that there were some things missing and uh what i would normally expect i

[1:25:08] Voice 14: think we would all expect in a process of consultation engagement particularly leading to

[1:25:14] Voice 14: regulation so I'm going to use three examples from bylaw 122 that's the new provisions for

[1:25:21] Voice 14: freshwater storage new provisions for height of building and new provisions for setbacks from

[1:25:29] waterfront so really quickly and Shelley is sort of giving you the indication

[1:25:34] Voice 14: that a long process

[1:25:35] Voice 14: and drafting the by-law occurred.

[1:25:37] Voice 14: It appeared in a number of drafts

[1:25:40] Voice 14: and then first reading was given,

[1:25:41] Voice 14: first reading was rescinded

[1:25:43] Voice 14: and a new by-law was introduced in June or yeah, in June.

[1:25:50] Voice 14: So in that new by-law, there were two new provisions.

[1:25:55] Voice 14: One was for freshwater storage of 18,000 meters.

[1:25:59] Voice 14: This has been debated at length

[1:26:01] Voice 14: and I think we had consensus on it

[1:26:04] Voice 14: during the 2016-2017

[1:26:06] Voice 14: mile of it. This was

[1:26:08] Voice 14: a surprise

[1:26:10] Voice 14: in two ways.

[1:26:12] Voice 14: One is it occurred after a

[1:26:14] Voice 14: community

[1:26:16] Voice 14: information meeting and public hearing

[1:26:18] at the LTC

[1:26:20] section of the meeting

[1:26:22] and the public hearing

[1:26:24] for this was scheduled one month later.

[1:26:27] No minutes of that meeting

[1:26:28] were provided

[1:26:30] prior to that and it was not

[1:26:33] discussed in any you know uh wholesome fashion at the community information meeting because it

[1:26:38] was largely focused on other issues specifically house size um the introduction of and similarly

[1:26:48] the introduction of a new definition of height occurred

[1:26:52] Voice 14: through the same process and similarly

[1:26:54] Voice 14: got who's on i'll call it unheralded but they're really the only reference to this appears in staff

[1:27:02] Voice 14: reports where they were suggested that there's a requirement where this should be looked at

[1:27:07] Voice 14: or it could be improved so we don't see uh you know an essential purpose to it um we don't see

[1:27:16] Voice 14: a sort of technical rationale for it and there's certainly not fulsome conversation about it

[1:27:23] Voice 14: prior to this uh uh you know uh july public hearing and then second and third readings

[1:27:32] Voice 14: being issued immediately followed both of those items and also the third one do have direct effect

[1:27:39] Voice 14: on a value of your property uh and and the costs of building um and i again in the interest of time

[1:27:49] i'm delighted

[1:27:50] Voice 14: to answer questions about this because i have more detail but uh the setback

[1:27:55] Voice 14: from waterfront was something that was certainly more included in earlier drafts but um

[1:28:02] Voice 14: One of the things that it lacked was there was never any sort of reference to a reason for increasing the setback from water from 25 feet to 50 feet.

[1:28:16] Voice 14: And on South Bender Island, of the, I think, say about 120 waterfront lots, 95 were built on.

[1:28:24] Voice 14: and so in my case on our our property we have four waterfront residences all of them are within 50

[1:28:34] Voice 14: feet of the of the waterfront they were all built prior to building bylaws OCPs that goes in the

[1:28:42] Voice 14: 40s 50s and 60s so we we're not particularly different from the history of development on

[1:28:51] Voice 14: south bend runs of the 95 homes a significant majority will be can will be affected by this

[1:28:59] both by becoming lawful and forming and by restricting

[1:29:04] Voice 14: the future usability or growth

[1:29:07] Voice 14: or development of those houses and in our case houses started out as 400 square foot cottages

[1:29:14] Voice 14: 500 square foot cottages in some cases have grown to 2 000 square feet most cases they're

[1:29:21] Voice 14: significantly smaller it's not the house size it's what you can do with it and you know and

[1:29:26] Voice 14: how that how that fits so i think that that you know when we're talking about 25 lots that

[1:29:33] Voice 14: actually could be effective in six minutes so just okay let's wrap up uh 25 lots could have

[1:29:40] been addressed in a different fashion if had

[1:29:42] Voice 14: there been uh some more uh better research on

[1:29:48] staff's

[1:29:48] Voice 14: part to identify those places and and address it with a either a belt permit or with a

[1:29:55] Voice 14: you know a different zoning in the violent my point

[1:30:00] Voice 14: just in conclusion very simply uh to follow up again on shelly's uh point is is that we didn't

[1:30:06] Voice 14: have great conversations uh we didn't come to a consensus there's a lot of concern about this

[1:30:11] Voice 14: if in fact these are uh technically you know substantial and community supportive requirements

[1:30:18] Voice 14: send the bylaw back to uh you know to the ltc for a further consultation and engagement

[1:30:25] Voice 14: engagement before before adopting it and also strongly encourage you to look at the

[1:30:30] Voice 14: legal opinion on on reasonableness sorry for the but there we go

[1:30:40] Voice 7: thank you and thank you

[1:30:43] Voice 7: for keeping it brief um so we'll continue with dennis perch yes

[1:30:48] Voice 9: and uh just so you're aware

[1:30:50] Voice 9: I have copies for each of you

[1:30:54] Voice 9: it gets kind of technical what I'm saying

[1:30:56] Voice 9: and so I have copies for each of you

[1:30:58] Voice 9: and you check your references

[1:30:59] Voice 9: so can I just say

[1:31:03] and

[1:31:03] Voice 3: I'll say this for the public

[1:31:04] Voice 3: it would be very

[1:31:05] Voice 3: helpful if you provided all of us

[1:31:07] Voice 3: in advance

[1:31:09] Voice 3: because we're going to make decisions

[1:31:11] Voice 3: on these bylaws

[1:31:12] Voice 3: probably shortly after you're here

[1:31:14] Voice 3: and I'm saying this for anybody watching the recording

[1:31:17] Voice 3: too, if you're going to come and talk to the executive

[1:31:19] Voice 3: committee, it's why we ask for

[1:31:20] Voice 3: outlines from delegations so we know what it is people are going to say to us so just just i'm

[1:31:27] just i'm not saying you had

[1:31:29] Voice 3: to i'm just saying it would be extremely helpful we're actually hoping

[1:31:32] Voice 3: we never have to do that again i'm not

[1:31:34] Voice 3: talking about you necessarily i'm just

[1:31:36] Voice 3: i'm just saying

[1:31:37] Voice 3: that's for the public can

[1:31:38] Voice 13: i just add one thing though is that it was important to actually see

[1:31:42] Voice 13: a special meeting what happened that only became available to us last week after the special

[1:31:48] Voice 13: meeting of August 12th, and I certainly couldn't read comments until I had actually seen what

[1:31:54] Voice 13: happened at that meeting, and I couldn't access it electronically on August 12th.

[1:31:59] Voice 7: Yes, let's

[1:32:00] Voice 13: not, let's not

[1:32:00] Voice 7: disperse the weeds on this, let's, sorry, that's okay, I understand.

[1:32:07] Voice 7: All

[1:32:07] Voice 9: right, okay, well, good morning, my name is Dennis Birch, and I and

[1:32:11] Voice 7: my wife Jane have

[1:32:12] Voice 7: been

[1:32:12] Voice 9: full-time residents and business owners in South Bend here for the past 32 years.

[1:32:16] Voice 9: I'm here to discuss South Tender Island By-law 123 and the failure of the LTC to understand

[1:32:22] Voice 9: and uphold First Nations reconciliation principles and protocols established by the UN and Canadian

[1:32:29] Voice 9: and British governments, and most notably the Islands Trust itself.

[1:32:34] Voice 9: First of all, I want to clarify that I am an Indigenous person, but I'm not affiliated

[1:32:38] Voice 9: with any of the local First Nations.

[1:32:40] Voice 9: My heritage is in central Canada.

[1:32:42] Voice 9: So to be clear, I'm not here claiming to speak on behalf of or for First Nations.

[1:32:48] Voice 9: I'm self-pending trustees who would like to do that, but I'm not going to try to make the claim that I know what First Nations want.

[1:32:54] Voice 9: My purpose here is to demonstrate the basic failure of the LTC in meeting the consultation requirements with First Nations or the self-pending community in the rush to get this bylaw passed before the October election.

[1:33:09] Voice 9: election. This resulted in a bylaw with no apparent foundation and containing flawed content.

[1:33:16] Voice 9: The attitude that seemed to be voiced by the LTC, and you can watch the videos for this if you want

[1:33:20] Voice 9: to see it, was that First Nations consultation doesn't really matter. We're in a hurry, and if

[1:33:25] Voice 9: we just give them lots of things, what's the harm? Someone can fix it later. I thought, I hope that

[1:33:32] Voice 9: through the information I'm going to present today, you'll appreciate how contrary to reconciliation

[1:33:36] Voice 9: reconciliation principles and attitude is.

[1:33:40] Voice 9: I'm here to request the First Nations reconciliation portion

[1:33:43] Voice 9: of proposed bylaw 123 not be approved

[1:33:46] Voice 9: by the Islands Trust Executive

[1:33:48] Voice 9: until First Nations have had acceptable time

[1:33:51] Voice 9: to comment on their own terms

[1:33:52] Voice 9: and provide their own recommendations.

[1:33:55] Voice 9: The reconciliation measures proposed in bylaw 123

[1:33:58] Voice 9: have been created entirely from the perspective

[1:34:01] Voice 9: of non-indigenous trustees

[1:34:02] Voice 9: and apparently one former trust staffer.

[1:34:05] Voice 9: As a result of this isolation,

[1:34:06] Voice 9: the by-law is deeply flawed as meaningful First Nations reconciliation.

[1:34:12] Voice 9: And to quote Chair Leckham on the August 12th public hearing

[1:34:17] Voice 9: in reference to this flawed reconciliation proposal,

[1:34:19] Voice 9: let's move the dial a bit and hope for forgiveness if we get it wrong.

[1:34:23] Voice 9: But that approach displays a misunderstanding of reconciliation principles,

[1:34:28] Voice 9: which enshrine the rights of First Nations to participate

[1:34:31] Voice 9: before any such action is taken.

[1:34:33] Voice 9: To date, there's been no meaningful consultation,

[1:34:35] Voice 9: no discussion, and no agreement with 14 First Nations and nation councils for whom this is unseated land.

[1:34:43] Voice 9: As a trust executive, you're aware that this same lack of meaningful consultation with First Nations is a factor delaying the trust policy statement process.

[1:34:52] Voice 9: And yet, the South Tender LTC, despite its awareness of this important process, is rushing forward with its own vision of reconciliation, driven by a goal of completion before the October election.

[1:35:03] Voice 9: The sum total of consultation before preparing by-law 123 was corresponded and sent to 14 First Nations and nation councils.

[1:35:13] Voice 9: According to trust records, two responses were received before drafting, and neither provided guidance.

[1:35:19] Voice 9: In fact, one First Nation has advised the trust that it wants to provide guidance on a number of trust initiatives, but later.

[1:35:26] Voice 9: There are serious problems with this haste, and I can demonstrate this with one simple example.

[1:35:30] Voice 9: The bylaw contains an itemized list of plants, foods, and medicines that must be protected

[1:35:36] Voice 9: by island residents, but this was prepared in isolation and on behalf of First Nations.

[1:35:41] Voice 9: Here are some of the problems.

[1:35:42] Voice 9: First, at the most recent LTC meeting, the justification offered by trustees for approving

[1:35:50] Voice 9: this list was that it was prepared by a trust staff member who was an Indigenous person.

[1:35:54] Voice 9: That alone is an amazing statement, but also there is no record of her consulting with

[1:36:00] Voice 9: of the 14 First Nations and nation councils for gaining their common agreement on this content.

[1:36:06] Voice 9: Likewise, there's no evidence of her then being given the very significant authority

[1:36:10] Voice 9: to craft this detailed reconciliation statement on their behalf. Second point, First Nations have

[1:36:16] Voice 9: responded to the second round of the Islands Trust Policy Statement consultation, and one nation

[1:36:22] Voice 9: provided guidance on preservation. It's quite different from the list prepared by the Trust

[1:36:26] Voice 9: staffer the trust list in contrast is a gross overreach for example demanding protection of

[1:36:34] Voice 9: all trees on all four major species on the island when the nation representative stated

[1:36:40] Voice 9: stated wish was to preserve only individual trees that are sacred for example trees that are carved

[1:36:47] Voice 9: third point the list states that extensive protective measures are expected of property

[1:36:56] Voice 9: owners but they're not specified when the LTC and planning staff were asked by residents for

[1:37:00] Voice 9: examples of what these measures might be none was able to answer this fundamental question

[1:37:05] Voice 9: of importance to both First Nations and residents fourth point the LTC and staff also could not

[1:37:12] Voice 9: explain the purpose served by this itemized list of items to be preserved for example are they

[1:37:17] Voice 9: preserved just for historical reasons or for occasional ceremonial purposes or is there an

[1:37:23] Voice 9: expectancy that nations will give up their modern lifestyles and return to their past

[1:37:28] Voice 9: traditional life. This subject apparently wasn't even considered before coming up with the list

[1:37:33] Voice 9: as a solution. And my final point on this is aside from First Nations interest, the preventive

[1:37:39] Voice 9: measures required of residents were never discussed with the community to establish a

[1:37:44] Voice 9: fulsome understanding. It was created as a final test text for first reading and then pushed through

[1:37:51] Voice 9: of second and third readings without providing any meaningful information to the community

[1:37:54] Voice 9: or response to any of the questions asked. What should be disturbing to the trust executive is

[1:38:00] Voice 9: in this rush to be first with this reconciliation plan, but lacking First Nations participation,

[1:38:06] Voice 9: it conflicts with the Islas Trust Reconciliation Action Plan. This plan is expected to be applied

[1:38:12] Voice 9: by all LTCs and in specific reference to land use planning, it states land use decisions must

[1:38:19] Voice 9: be informed by first nations core concerns and knowledge it also says the intent and commitment

[1:38:26] Voice 9: of this reconciliation action plan is to take the time needed to implement reconciliation

[1:38:33] Voice 9: realizing reconciliation work is not a checklist or a conventional assessment process with timeline

[1:38:39] Voice 9: outcomes is important neither of these two principles were applied in the preparation

[1:38:44] Voice 9: of by-law 123.

[1:38:47] Voice 9: Even more disturbing, the Atlas Trust has committed

[1:38:50] Voice 9: to meeting the requirements of the United Nations Declaration

[1:38:52] Voice 9: on the Rights of Indigenous People, UNDRIP,

[1:38:55] Voice 9: and the subsequent BC DRIP Act.

[1:38:58] Voice 9: However, by-law 123, again,

[1:39:01] Voice 9: fails to meet these key requirements.

[1:39:03] Voice 9: And I ask you to please pay special attention

[1:39:05] Voice 9: to the UNDRIP language.

[1:39:08] Voice 9: Article 18, indigenous people have the right

[1:39:11] Voice 9: to participate in decision-making

[1:39:13] Voice 9: in matters which affect their rights

[1:39:16] Voice 9: through representatives chosen by themselves

[1:39:19] Voice 9: in accordance with their own procedures.

[1:39:21] Voice 9: And Article 19 says, states, and that would be the trust,

[1:39:25] Voice 9: shall consult and cooperate in good faith

[1:39:28] Voice 9: with indigenous peoples

[1:39:30] Voice 9: concerning their own representative institutions

[1:39:32] Voice 9: in order to obtain their free, prior, and informed consent

[1:39:37] Voice 9: before adopting and implementing legislative

[1:39:40] Voice 9: or administrative measures that may affect them.

[1:39:42] Voice 9: again a basic failure to understand what reconciliation means south pender island's

[1:39:48] Voice 9: reconciliation plan and i want to emphasize this is our plan south pender it's not the two trustees

[1:39:54] Voice 9: plan is a hastily drawn inaccurate overreaching document created without the necessary dialogue

[1:40:01] Voice 9: consultation or agreement with first nations for the affected community and this raises an

[1:40:07] Voice 9: important question why is the south pender island local trust committee allowed to ignore the island's

[1:40:13] Voice 9: trust reconciliation action plan and the under requirements which have been adopted by the trust

[1:40:19] Voice 9: and only you the executive can answer this let's say yes okay i'm just here at the end

[1:40:27] Voice 9: this was the information was brought forward before at public information meetings at

[1:40:31] Voice 9: public for hearing several meetings trustee writers claimed that he knows what first nations

[1:40:38] Voice 9: We have no time to deal with this, so it should proceed.

[1:40:41] Voice 9: First Nations, however, disagree and have stated that they want to be participants in this process.

[1:40:47] Voice 9: This is straight from the Islands Trust Policy Statement Engagement Summary Reports.

[1:40:52] Voice 9: Here's a quote from First Nations.

[1:40:55] Voice 9: There needs to be a commitment going forward to involve Indigenous perspectives and voices at all stages,

[1:41:01] Voice 9: problem identification, design, concept phases, through to decision making.

[1:41:05] Voice 9: As far as we know, none of those phases were even encountered.

[1:41:09] Voice 9: Second point from First Nations, there was also a request that indigenous culture and significant spaces include

[1:41:15] Voice 9: shell middens, burial caves, cairns, archaeological features, culturally modified trees.

[1:41:21] Voice 9: Note, there's no request to protect all trees on the island as claimed by the bylaw.

[1:41:25] Voice 9: Third point made by First Nations, there was also a request to specify what responsibilities visitors and landowners have to be stewards.

[1:41:32] Voice 9: We asked that question too,

[1:41:34] Voice 9: and First Nations is now asking that question.

[1:41:36] Voice 9: Proceeding with this by-law at the executive level

[1:41:39] Voice 9: will display a disregard for the very principles

[1:41:41] Voice 9: the trust has adopted to guide committees.

[1:41:44] Voice 9: Process and self-bender displays disrespect

[1:41:46] Voice 9: for the stated interests of First Nations

[1:41:48] Voice 9: and also demonstrates a lack of understanding

[1:41:51] Voice 9: of the basic principles upon which

[1:41:54] Voice 9: reconciliation must proceed.

[1:41:57] Voice 9: I was very disappointed to witness

[1:41:59] Voice 9: the chair's acceptance of this by-law

[1:42:01] Voice 9: and his assurance to the trustees that he will support it at the executive level.

[1:42:05] Voice 9: As this endorsement was made despite the evidence of the disrespectful process and flawed content,

[1:42:10] Voice 9: I'm hoping that the remaining members of the trust executive will agree not to support it.

[1:42:15] Voice 9: First Nations must have ample opportunity to provide their input.

[1:42:19] Voice 9: There's no hurry. This plan needs to be done, but done properly.

[1:42:23] Voice 9: It doesn't make sense to create an error-filled bylaw and then have to correct it later,

[1:42:27] Voice 9: especially with the extreme sensitivity that would be necessary at that point.

[1:42:33] Voice 9: My last point, when the executive makes a decision,

[1:42:35] Voice 9: I strongly recommend that you first become familiar with the agreement

[1:42:38] Voice 9: between the Gabriola LTC and the Sunimo First Nations

[1:42:43] Voice 9: and note the responsible reconciliation principles that it describes.

[1:42:48] Voice 9: On that island, trust protocols between the community and the First Nations

[1:42:52] Voice 9: outline a respectful, documented process of consultation,

[1:42:55] Voice 9: consultation, dialogue, and agreement before implementing, quote, any community plans, zoning, or land use

[1:43:02] Voice 9: bylaws. South Bender Island residents and First Nations for whom our island is unceded land

[1:43:08] Voice 9: deserve to have the same level of respectful consultation and dialogue before proceeding

[1:43:13] Voice 9: on issues of mutual importance. Thank you for listening.

[1:43:17] Voice 7: Thank you very much, Denison, for being

[1:43:19] Voice 7: prompt and deliberate i'll echo uh vice chair roger's comments are really great

[1:43:27] Voice 7: thank you very much and thank you everybody i'm going to suggest we take a um a break at this

[1:43:35] Voice 7: point and then we'll be able to go into the next section of the agenda which is the bylaws

[1:43:40] Voice 7: themselves can i

[1:43:40] Voice 9: ask a question i think uh because we have a former judge a couple of trustees out

[1:43:46] Voice 9: there are other people they're asking like what is the process what should they want to know is

[1:43:50] Voice 9: there going to

[1:43:50] Voice 7: be a decision made sooner today or okay so this is on the agenda by those 123 and 122

[1:43:56] Voice 7: and in in that order and so it indeed there'll be some decision uh made here today and that uh what

[1:44:04] Voice 7: i'm suggesting is we're going to have a break attendance we've been going since nine o'clock

[1:44:08] Voice 7: and um and then we will continue with those uh bylaws next on our agenda at 6.1 so if you want

[1:44:15] Voice 7: hang around um you're welcome to sit here with us um or in the other room if you want us together

[1:44:21] Voice 7: um i i will not be providing you an opportunity to speak further on them it'll be a conversation

[1:44:26] Voice 7: at this table okay all right thank you very much so let us is that all right recess how long do

[1:44:31] Voice 7: you want five ten minutes ten minutes ten minutes so let's recess for ten minutes thank you everybody

[1:44:35] Voice 5: okay we'll have to share notes on um are we ready laurie yes sir okay good so come everybody

[1:54:42] everybody back.

[1:54:42] Voice 7: I want to thank the self-pender delegates that have spoken to us on bylaws

[1:54:47] Voice 7: numbers 123 and 122. And so we are now at section six of our agenda and indeed bylaws

[1:54:54] Voice 7: for approval consideration. This is an important work of the executive committee to approve

[1:55:00] Voice 7: bylaws based upon policy statement and compliance with official community plans. So the first

[1:55:06] Voice 7: one is 6.1 is south bender committee bylaw number 123 no cp amendment um i welcome robert kojima

[1:55:13] Voice 7: here the general planning manager for this other team thank you to you and your team and kim

[1:55:19] Voice 7: stockdale particularly um for working with the south bender community on this one i'm going to

[1:55:23] Voice 7: ask you to introduce this uh thank you um

[1:55:27] Voice 16: there's a request for decision document in your agenda

[1:55:31] Voice 16: package which outlines the key elements of the bylaw but just to reiterate so bylaw 123 is an

[1:55:38] Voice 16: OCP amendment it would include a First Nations introduction and acknowledgement section into

[1:55:45] Voice 16: the OCP similar to at least a couple of other local trust committees have done recently

[1:55:51] Voice 16: Saturna in the southern region introduction and acknowledgement section in their OCP that

[1:55:58] Voice 16: It would also attach an appendix for building design and siting guidelines intended to be used to guide trust committee decisions, particularly with respect to development variance permits and a policy in the body of the OCP.

[1:56:15] Voice 16: In terms

[1:56:21] Voice 2: of the process,

[1:56:22] Voice 16: public hearing was held July 23rd.

[1:56:27] Voice 16: Further readings were held on the 12th.

[1:56:33] Voice 16: No issues raised with respect to provincial interests by the streets.

[1:56:38] Voice 16: And First Nations referral, you can see the package, the referral was sent out in December of 2021.

[1:56:47] Voice 16: And no comments were received other than First Nations deferred on the First Nations.

[1:57:04] Voice 7: So I'll turn to the Vice Chair here.

[1:57:08] I'm happy to make the motion to start the discussion off,

[1:57:10] Voice 7: but in order to be expedient,

[1:57:13] Voice 7: and is there any objection to that?

[1:57:16] Voice 7: I'll make the motion.

[1:57:17] Voice 7: No, I have not.

[1:57:18] Voice 7: So I'll move that the Islands Trust Executive Committee

[1:57:22] Voice 7: approve South Bender Island Local Trust Committee

[1:57:24] Voice 7: by Article 123,

[1:57:25] Voice 7: cited as South Bender Island Official Community Plan

[1:57:27] Voice 7: by Article 107, 2011,

[1:57:30] Voice 7: Amendment 1, 2021,

[1:57:31] Voice 7: 21 in accordance with section 27 of the honest trust act have a second i'll second that second

[1:57:37] Voice 7: um i'm just going to ask the mover i'm going to just speak

[1:57:43] Voice 5: to the motion um serious objections

[1:57:50] Voice 5: to the

[1:57:50] Voice 7: ocp um because it's a it's a visionary documents guiding principles for the ocp for

[1:57:57] Voice 7: future decisions on regulatory bylaws language bylaws would be based upon the content of the ocp

[1:58:04] Voice 7: um the guidelines and the first nations recognition vision statement um i don't

[1:58:14] Voice 7: find objectionable there are overall uh principles that could be supported

[1:58:20] Voice 7: in future amendments including the one that's before us today um certainly there's some

[1:58:27] question about the level as robert has pointed out uh the level of support or response from

[1:58:33] First Nations

[1:58:34] Voice 7: with respect to those specific statements within the OCP. I have confidence

[1:58:40] Voice 7: in knowing that staff did work on those specific amendments with nations. And so it isn't just

[1:58:48] Voice 7: drawn out of thin air. It's also recognizing in broad principles, not just things that we

[1:58:57] Voice 7: necessarily heard from individual nations, but sort of many nations and broad principles.

[1:59:03] Voice 7: And so I, as has been quoted by one of the delegates, said that it was important to move the dial.

[1:59:10] Voice 7: And I continue to believe that because the longer we remain silent on supporting First Nations issues, the longer we won't do anything.

[1:59:19] Voice 7: And so the opportunity exists moving forward to make further amendments.

[1:59:23] Voice 7: But this is a step in the right direction.

[1:59:25] Voice 7: And I'm satisfied with that.

[1:59:32] Voice 7: So this is the OCP 123, and I'll turn to the trustees for questions that staff may wish to answer, or myself, or even Trustee Patrick, who was past chair of that LTC.

[1:59:44] Voice 7: I want to thank her for her work in the three years, plus years, that you were chair of that LTC and advanced this.

[1:59:52] Voice 7: And indeed, it was some difficult times.

[1:59:55] Voice 7: I'll just say that certainly the points of view are divided on that.

[2:00:00] Voice 7: So, Vice Chair, you were just big first, right?

[2:00:07] So, I listened very carefully to all the delegations.

[2:00:10] Thank you for coming.

[2:00:14] I, perhaps some of this may more directly relate to bylaw number 122, what I'm going to say.

[2:00:23] But I

[2:00:24] Voice 3: think there continues to be some misunderstanding of what our role in this whole process is.

[2:00:32] Voice 3: um we are not a supreme court justice we are not a um even the minister uh who is reviewing

[2:00:41] will

[2:00:42] Voice 3: review this document we are the executive committee we have a certain limited role in

[2:00:46] Voice 3: deciding uh whether bylaws should be approved or not we have a very relatively short checklist

[2:00:53] Voice 3: list of things to which we can um uh make a decision to to um reject a set of bylaws which

[2:01:04] is why it has not occurred very often um and that checklist includes the trust policy statement the

[2:01:11] ocp uh or if it would call it would involve um a significant

[2:01:19] Voice 3: hardship to the trust because of

[2:01:22] Voice 3: the bylaws you can find those reasons uh in our package in the package that comes to us

[2:01:29] Voice 3: uh they're on um let me just find that checklist just so that's clear it's on uh page uh page uh

[2:01:42] Voice 3: 33 of the package talks about the object of the trust contrary to the trust policy statement

[2:01:49] Voice 3: expose us to unreasonable expense the administration enforcement uh or it's not

[2:01:55] Voice 3: an active it's an active without legal authority including inconsistency with the relevant osp

[2:02:01] Voice 3: um so that's our role that's it um we don't have a the the trust act is designed to create

[2:02:13] local trust committees that are independent uh

[2:02:17] Voice 3: corporate bodies that do their own work

[2:02:19] Voice 3: um i will say this uh i may very well and i probably wouldn't have agreed with a lot of

[2:02:27] these amendments um

[2:02:28] Voice 3: i find the the whole form and character sections um something i would never

[2:02:40] probably vote for as a as a local trust committee member um i was somewhat astonished by them

[2:02:48] actually um but that doesn't matter it's not my decision um my decision as is to decide where

[2:02:56] when i'm a local trustee or if i'm the vice chair and indeed i know that the chair uh did not uh

[2:03:03] vote in favor of uh he voted in favor of the ocp but not vote

[2:03:07] Voice 3: 122. and that's the role and i voted

[2:03:09] Voice 3: against um uh in opposition on various local trust committees uh where i'm the chair when i didn't

[2:03:16] Voice 3: agree with the direction uh although i have a lot of deferential respect for the local trust

[2:03:22] Voice 3: trustees because they represent the island um and so that's i just strongly believe it's not

[2:03:29] my role and our role as an executive committee except if one of the

[2:03:34] Voice 3: four uh objectives have been

[2:03:37] Voice 3: have been um or uh review objects have been uh have been triggered uh from my role to second

[2:03:46] Voice 3: guess the role of the uh the decisions of the local trust they have local trust communities

[2:03:52] have in my view a wide plenary um uh responsibility and authority to make decisions

[2:04:00] Voice 3: that they think

[2:04:00] Voice 3: are appropriate uh within their legislative mandate um so um in respect specifically to the ocp

[2:04:13] as i said i will i may

[2:04:14] Voice 3: very well know i haven't may not have supported the

[2:04:17] Voice 3: the form and character sections with the ocp but i don't see that as my role to second guess that so

[2:04:24] Voice 3: So I will not object or vote to overturn those.

[2:04:30] Voice 3: In relation to the First Nations statement,

[2:04:37] I think that will be an evolving thing for our OCPs.

[2:04:41] They aren't the only ones.

[2:04:42] I know Saterna has adopted something similar.

[2:04:44] There's work in progress to adopt something similar on Maine Island.

[2:04:48] There was referral.

[2:04:50] borough. And none

[2:04:52] Voice 3: of the actual First Nations that have interest in this area, the recognized

[2:04:56] Voice 3: First Nations that have interest in this area, have objected to this language. That's what we

[2:05:01] know. And we do

[2:05:02] Voice 3: know that there was and continues to be ongoing communication with the various

[2:05:07] Voice 3: First Nations around a variety of issues and principles in general. I don't think, I don't

[2:05:14] Voice 3: believe that this language was drafted in a vacuum it was drafted in in an understanding of of the

[2:05:22] Voice 3: various interests of uh of in the constant communication and dialogue with first nations

[2:05:29] Voice 3: as to what their interests might be so that's what i uh believe and as i read it it is a high level

[2:05:36] Voice 3: simply saying here's what we're interested in protecting it doesn't set out any particular

[2:05:41] Voice 3: decision item just says here's what we're interested in recognizing and protecting

[2:05:46] we're interested in protecting douglas fir well that's something that we've been doing at the

[2:05:51] at the the trust all along we have projects around that we're

[2:05:56] Voice 3: interested in protecting

[2:05:57] Voice 3: maple leaf maple i don't see what the objection is it an exhaustive list no will it ever be

[2:06:05] Voice 3: perfect of course not we're we're on a path of reconciliation so i do not have a particular

[2:06:11] Voice 3: issue with the way that language was drafted nor that it was incorporated into the ocp

[2:06:16] Voice 3: as other local trust committees and we've debated that at some lts do we wait till a large

[2:06:21] Voice 3: consultation occurs or do we try and put something in it as i think the chair said is a first step

[2:06:28] Voice 3: forward is a better set of recognitions and languages i believe that that's the steps we

[2:06:33] Voice 3: should be taking and i actually believe that's more consistent with our reconciliation declaration

[2:06:38] Voice 3: operation than doing nothing uh so i will be voting in favor of this ocp um i have some other

[2:06:45] Voice 3: things to say uh about about um and maybe i'll say them all now because i'm going to vote in favor of

[2:06:51] Voice 3: 122 as well let's save it to one okay i have two things to say in relation to that so that's what

[2:06:57] Voice 3: i have to say about the oncp and i'll say one more thing frankly uh this has got to go to the ministry

[2:07:03] Voice 3: and the ministry will review every ocp amendment and if they are not satisfied with our consultation

[2:07:11] Voice 3: with first nations on this they'll send it back they'll reject it that's become very obvious over

[2:07:18] Voice 3: the years uh on all ocp amendments uh if the ministry uh is not satisfied with what we've done

[2:07:24] Voice 3: and what the trust has done in relation to our first nations and our reconciliation

[2:07:28] Voice 3: And if they think we're in, if they agree with some of the points, for example, that

[2:07:35] Voice 3: Mr. Perch has made, they'll send it back to us, they'll tell us.

[2:07:38] Voice 3: So there's a there's a review mechanism in place to do this.

[2:07:43] Voice 3: So if we're wrong, they'll tell us that in any case.

[2:07:46] Voice 3: So that's another step that's still, so that's the other reason I'm comfortable.

[2:07:49] Voice 3: But in my review of it, I'm comfortable.

[2:07:53] Voice 7: So thank you, Dan.

[2:07:54] Voice 7: And so before I go to the next vice chair, I just want to see if you can point to clarity there that you just raised with Robert.

[2:07:59] Voice 7: It also occurs to me that in the past we've seen the ministry do its own consultation, not necessarily send it back to us, but do their own consultation.

[2:08:06] Voice 7: Is that correct?

[2:08:09] Voice 16: Occasionally.

[2:08:10] Voice 16: Mostly, though, they'll ask us to resend the bylaw to you.

[2:08:14] Voice 7: Thank you.

[2:08:15] Voice 7: Just wanted to clarify that.

[2:08:16] Voice 7: So anybody else wish to speak on this motion?

[2:08:19] Voice 7: Sue Ellen Fast, and then I'll come to you.

[2:08:21] Voice 7: Is that all right, Brian?

[2:08:22] Voice 6: i'll just say um i've reviewed the report that's in front of us with the recommendations from uh

[2:08:28] Voice 6: staff and um and i looked carefully at the directives checklist to trust policy statement

[2:08:35] Voice 6: directives and uh i don't see anything that's um in opposition so i'll be voting in favor

[2:08:45] Voice 6: um i

[2:08:46] Voice 5: just want again the reason for not sharing it's a personal reason i really deeply respect

[2:08:53] and enjoyed getting to know the people of south vendor deeply it's a beautiful place it's actually

[2:08:59] Voice 6: one of them one of the local trust

[2:09:01] Voice 6: committees i probably enjoyed going to most because of the

[2:09:04] Voice 6: beauty of the locations um we weren't here earlier today we raised a brief conversation putting

[2:09:13] Voice 6: forward as i i am frustrated we have been making steps in reconciliation and it's you make small

[2:09:23] Voice 6: small steps and now the need is to make bigger steps and we're we need to we do need to visit

[2:09:28] Voice 6: our referral processes we do need new systems as we're going forward and we're in this frustrating

[2:09:33] Voice 6: moment um i was i am the chair of saturn island that brought in very similar language and again

[2:09:43] end had

[2:09:43] Voice 6: no responses uh from the referral um so is this the end state absolutely not

[2:09:54] Voice 6: uh i certainly desire very much a different relationship with first nations going forward

[2:10:00] Voice 6: and i'm you know

[2:10:01] Voice 6: that is my vision my goal where we're going and it's it's uncomfortable where we

[2:10:07] Voice 6: are right now for me personally i want to move on but i'll really

[2:10:13] Voice 5: i will be supporting this

[2:10:15] Voice 5: All right. In further discussion,

[2:10:18] Voice 7: I'm going to call for the vote on By-law number 123, the OCP amendment. All those in favor? Not opposed? That carries. And that's already forwarded by the LTC to the minister, so we don't need to do further anything.

[2:10:36] Voice 7: thank you so i'm going to move then now to 6.2 south pender island local trust committee bylaw

[2:10:44] Voice 7: number 122 it's the luv amendment and again i'm going to turn to robert kajima thank you

[2:10:50] Voice 16: it is an luv amendment um make a number of amendments to the land use bylaw um rfd goes

[2:10:59] Voice 16: through the lines the amendments in the process background but um to summarize it would reduce

[2:11:06] Voice 16: reduce the maximum permitted four-year dwellings,

[2:11:10] Voice 16: would increase setbacks in the rural residential zone,

[2:11:13] Voice 16: would increase the setback

[2:11:15] Voice 16: from the natural boundary of the sea,

[2:11:17] Voice 16: would amend the agricultural regulations

[2:11:19] Voice 16: for consistency with new agricultural

[2:11:24] Voice 16: intermission policies and regulations.

[2:11:26] Voice 16: It would include, sometimes been referred to

[2:11:31] Voice 16: as extended non-conforming protection.

[2:11:33] Voice 16: So buildings and structures that were built lawfully prior

[2:11:40] Voice 16: to this bylaws to be adopted.

[2:11:43] Voice 16: We not only have the protection afforded by the Government Act, there would be also protection for those structures and buildings within the bylaw itself.

[2:11:54] Voice 16: Building height averaging would be amended.

[2:11:56] Voice 16: amended water storage regulations as well,

[2:12:00] Voice 16: and a few other more minor amendments.

[2:12:03] Voice 16: Public hearing was held July 23rd.

[2:12:07] Voice 16: Further readings following the public hearing in August.

[2:12:11] Voice 16: In terms of the referrals, provincial agencies,

[2:12:14] Voice 16: there were ALC comments that were incorporated

[2:12:17] Voice 16: into the bylaw to reflect

[2:12:20] Voice 16: their cultural land commission's concerns

[2:12:23] Voice 16: and no First Nations concerns.

[2:12:25] Voice 7: um again just for uh simplicity i'd like to make the motion so i'm going to move that the uh island's

[2:12:38] Voice 7: trust executive committee approved south pender island local trust committee byline number 122

[2:12:42] Voice 7: cited as the south pender island land use byline number 114 2016 amendment number 3 2021 in

[2:12:50] Voice 7: accordance with section 27 the island's trust act do i have a second on second and roger thank you

[2:12:58] Voice 7: So to speak briefly to the motion, I certainly understand and agree with the principles that

[2:13:10] Voice 7: are trying to be addressed in this platform, determining and helping manage house size

[2:13:18] Voice 7: and footprint, environmental impact, those sorts of things that are characterized, as

[2:13:23] Voice 7: well as probably more important to me is the setback from the sea and how it is that we're

[2:13:29] Voice 7: affecting the shoreline and the lot lines to continue to preserve and manage what Laura

[2:13:37] Voice 7: Patrick refers to as a beautiful island.

[2:13:39] Voice 7: As indeed it is, I love going to South Bender as well.

[2:13:41] Voice 7: And I have a strong connection to South Bender for many, many years, which I've been a

[2:13:47] Voice 7: fan of North and South Bender.

[2:13:52] Voice 7: As you know, I did not support a second committee because I am concerned about the process.

[2:14:01] Voice 7: I'm concerned about the future of the LTC and the work that may come down.

[2:14:05] Voice 7: i'm concerned about potential legal challenges and i think my statement was which was reflected

[2:14:13] Voice 7: earlier from the delegations is uh having not been able to bring it to me there are many questions

[2:14:20] Voice 7: that remain unanswered and

[2:14:23] Voice 7: rationale that has not been provided by the trustees um more time might

[2:14:32] Voice 7: get me to a place where i would support i'm just not in that place on behalf of the community

[2:14:39] Voice 7: feeling that they've had all of their questions answered or understand the rationale also some

[2:14:47] Voice 7: elements of this particularly around the legal non-conforming which makes the bylaw complex

[2:14:52] Voice 7: and when it's complex i think it opens up our vulnerability for challenge and and so indeed in

[2:14:59] terms of the process and the

[2:15:03] Voice 7: island's trust's liability associated with it there's a number

[2:15:07] Voice 7: of factors that could be challenged i think and might be burdensome and so we'd like to

[2:15:13] Voice 7: see the lgc do further work on this however um i'm supporting bringing it to this table and of course

[2:15:20] Voice 7: wearing a different hand i have an open mind and so i'm very curious to see what my colleagues

[2:15:26] Voice 7: say about this and uh and so we'll see how this decision goes here today but i support bringing

[2:15:40] Voice 3: I'm happy to speak, but I'm also happy to defer because I did all the speaking in the

[2:15:44] Voice 3: last one.

[2:15:45] Voice 3: Either of my co-vice chairs.

[2:15:47] Voice 7: You're always a gentleman, so let's give the opportunity to one of the other vice chairs

[2:15:51] Voice 7: to come back.

[2:15:52] Voice 6: Well, I appreciate the members of the public coming and giving us their views as members

[2:16:00] Voice 5: members of the community, but I've only been to South Pender a couple of times in my life.

[2:16:11] Voice 6: Anyway, I can't be very familiar with it, except from what you bring, so thank you for

[2:16:16] Voice 6: coming.

[2:16:17] Voice 6: And I'm still looking at page 33, where it says, here's the role of the executive committee.

[2:16:27] Voice 6: Bylaws consistent with the objective of the trust.

[2:16:29] Voice 6: Yeah.

[2:16:30] Voice 6: Bylaw is not contrary to or invariance with the trust policy statement.

[2:16:33] Voice 6: I couldn't find anywhere that it was

[2:16:37] Voice 6: Does it expose the honest trust to a reasonable expense and administration or enforcement?

[2:16:43] Voice 6: well

[2:16:45] Voice 6: Bylaw is not enacted without

[2:16:47] Voice 6: Legal authority including inconsistency with the government philosophy there. We have a report from staff. I don't see

[2:16:54] Voice 6: I'm not a lawyer. I don't know very much about those things

[2:16:58] Voice 6: But I couldn't see anything in the regular things that we look at or in the staff report that gave me

[2:17:07] Voice 6: because these are the people on the local trust committee that the community elected

[2:17:13] Voice 6: and that's the work that they've been doing with staff and so currently I'm in support

[2:17:21] Voice 6: of otherwise okay

[2:17:26] Voice 5: um

[2:17:28] Voice 6: I mean my trust policy statement there is reference there is reference

[2:17:37] Voice 6: to community consultation but it's not a policy that's

[2:17:41] Voice 5: the challenge yeah so it's

[2:17:49] Voice 6: again this is

[2:17:54] Voice 6: this place we're in so a bylaw comes through the process with no first nations responding

[2:18:03] to it where another bylaw comes through the process and first nations

[2:18:07] Voice 6: responds to it and

[2:18:08] Voice 6: And so we're in this incredibly frustrating point

[2:18:16] Voice 5: right now for me.

[2:18:27] Voice 5: So that's the challenge.

[2:18:29] Voice 5: I'll leave it at that right now.

[2:18:34] Voice 7: Okay.

[2:18:35] Voice 7: Mr. Rogers.

[2:18:36] Voice 7: We have a motion on the table.

[2:18:39] Voice 7: I'm just going to add, I think I agree generally that with respect to policy 2.4, it is consistent with the objective.

[2:18:50] It is not contrary to variance with the policy statement.

[2:18:54] I am concerned about the exposure to the Alliance Trust and unreasonable dispense in the administration

[2:19:00] or future revisions of this in order in

[2:19:03] Voice 7: light of a new LTC coming in and not agreeing.

[2:19:07] Voice 7: This has been a time consuming dispense, whether I have a basis for that, I don't know.

[2:19:14] Voice 7: And I think that the bylaw is enacted with the authority, so I don't have any choice.

[2:19:18] Voice 7: So my concern is about what the future looks like for Southend or LTC.

[2:19:22] Voice 7: I don't believe this is over.

[2:19:26] So are there any further?

[2:19:27] Yeah, I'll speak.

[2:19:28] Oh, sorry, Dan.

[2:19:29] It's all right.

[2:19:30] Voice 3: I actually, oh, that's completed because

[2:19:32] Voice 7: I should have let you speak.

[2:19:33] Voice 3: It's all right.

[2:19:34] Voice 3: Well, let me address that last point.

[2:19:37] Voice 3: If we turn down a bylaw every time someone comes and says we're going to launch a judicial review,

[2:19:44] Voice 3: you yeah we wouldn't pass any violence um because there's often people who are unhappy with what we

[2:19:51] Voice 3: do and often people who threaten legal action i would want some fairly strong indication that

[2:19:58] Voice 3: there is that we're at serious risk uh with the bylaw before i as an executive member and i think

[2:20:07] Voice 3: it's part of what you know part of what we do as an as a trust committee as a trust as a whole

[2:20:15] Voice 3: is we occasionally defend we have to defend our bylaws from people who don't like them that's

[2:20:22] Voice 3: what occurs and that's why we have a litigation budget partly and sometimes we're the applicant

[2:20:30] Voice 3: and sometimes we're the defendant.

[2:20:32] Voice 3: So I'm a little, I mean, I guess if I had some basis upon which I would say,

[2:20:39] Voice 3: yeah, we're in serious jeopardy in terms of this bylaw

[2:20:45] Voice 3: because it's not enacted with legal authority,

[2:20:47] Voice 3: I'd be less inclined to support it.

[2:20:52] Voice 3: And I must say, I have been following the challenges on South Pender,

[2:20:58] Voice 3: and i will say again it is not the way i would have conducted business and um i think it has

[2:21:06] Voice 3: and the outcome of it has is reflective of the way that the local trustees decided to conduct

[2:21:14] Voice 3: business um and that's unfortunate um however i also know that staff have been deeply involved in

[2:21:23] Voice 3: in uh the work that's occurred there and have provided the the appropriate format for conducting

[2:21:30] Voice 3: bylaws to get it to the place where it is now um i want to say uh two other things um

[2:21:38] Voice 3: um consensus is not the test it's important to say that out loud uh because uh

[2:21:49] Voice 3: we often spend years working on a project or a bylaw or an application and we get to a point

[2:21:58] Voice 3: and people go, well, I'm not there yet. And that's fair. You know, people can not be there.

[2:22:04] They can not agree.

[2:22:06] Voice 3: But you can't wait until consensus is reached in all cases. It'd be great

[2:22:13] Voice 3: if we could uh to to uh to take your action that you need you feel needs to be taken so in my view

[2:22:21] Voice 3: consensus is not the test i think it's extremely unfortunate that there is a uh the if the

[2:22:27] Voice 3: community is as it was described to us by the delegates if the community is where it's where it

[2:22:32] Voice 3: is uh and i i think that's a a big political question that's going to play out in the next

[2:22:39] little while and probably has been playing out for some time on self-pandering. So that's one thing

[2:22:45] that I think I need to address this this

[2:22:48] Voice 3: Babylon question and the question of reasonableness

[2:22:53] Voice 3: and because I think it's it's been it's been incorporated into public discourse

[2:23:01] Voice 3: course um what is a fairly complicated administrative law principle um i'm going to be a

[2:23:10] bit not arrogant but presumptuous i practiced administrative law for 32 years i i know of what

[2:23:17] i

[2:23:17] Voice 3: speak when i talk about administrative law principles i know the history that leads up to

[2:23:22] Voice 3: that law i argued it in all levels of court all the way up to the the bc court of appeal and

[2:23:27] Voice 3: of the Supreme Court in Canada.

[2:23:30] Voice 3: That law is deeply misunderstood in the public.

[2:23:33] Voice 3: This is not about what you think is reasonable

[2:23:37] Voice 3: or what you think is reasonable.

[2:23:40] Voice 3: Reasonableness means when the courts look at it,

[2:23:43] and by the way, that's not our role.

[2:23:45] We don't do this.

[2:23:46] We don't review this for reasonableness.

[2:23:49] Voice 3: We review it on the basis of the legislation and the policy.

[2:23:51] Voice 3: The court can look at it for reasonableness.

[2:23:53] Voice 3: What they look at is, does the decision that was made

[2:23:57] Voice 3: in the way that fit within a wide parameters of what could be reasonable in this particular

[2:24:03] Voice 3: circumstance what you think is reasonable and what chair luckham thinks is reasonable and what

[2:24:09] Voice 3: trustee wright thinks is reasonable could all be very different things so they all look at

[2:24:14] Voice 3: they look at this and say does it come within that that realm of what's reasonable in the

[2:24:19] Voice 3: the circumstances um and only if it's really and in fact that's a very deferential standard

[2:24:27] Voice 3: the courts are very deferential to bodies like the ltc um in determining what is reasonable or not

[2:24:36] Voice 3: it's not a that's why the difference is between that and correctness because it's a far less

[2:24:41] Voice 3: deferential standard reasonableness is a far more deferential standard and sorry i don't mean to

[2:24:48] Voice 3: sound like I'm lecturing in a law school, but it's sometimes misunderstood that reasonableness

[2:24:53] Voice 3: is something that the community decides what's reasonable. Politically, absolutely. Legally,

[2:25:00] Voice 3: that's not the issue. So I just want to be clear. In my view, I haven't seen anything. And anyway,

[2:25:07] Voice 3: that's not my role. My role is to decide whether it fits within our legislative policy

[2:25:12] Voice 3: and that very role. And I'm of the view that while I wouldn't have done this,

[2:25:18] Voice 3: And the way that it was done, I think at the end of the day, it falls within the reasonable realm of what the LTC could have done, particularly with the involvement of staff to try and make it a process that was actually legislatively correct.

[2:25:35] So I'll be supporting the

[2:25:36] Voice 3: bylaw, as

[2:25:40] Voice 5: I said, even if I wouldn't have done what was done.

[2:25:45] Voice 5: Any further discussion? Call the vote. All those in favor?

[2:25:55] that carries i'll just say uh that indeed in as the role of executive committee

[2:26:00] i

[2:26:01] Voice 7: may have concerns about issues but i think it needs to

[2:26:05] Voice 7: imagine so

[2:26:08] Voice 7: it'll this will be going back to the ltc and they will uh after the minister

[2:26:13] Voice 7: first it

[2:26:15] Voice 6: goes to the minister

[2:26:15] Voice 6: they don't

[2:26:18] Voice 3: ever send it back without you don't ever send it back without the ocp no cp is

[2:26:22] Voice 3: unrelated it's unrelated you know cp amendments yeah what about the uh form and character

[2:26:30] Voice 3: provisions that are there in case the dvp is applied for they

[2:26:35] Voice 16: are guidelines for future

[2:26:38] Voice 7: right they are within their

[2:26:41] Voice 3: authority to do that at this time

[2:26:44] Voice 3: okay i thought they would be related because of that connection to the odp and

[2:26:49] Voice 7: we will see

[2:26:50] Voice 7: what the future of the ltc looks like that's where we're at next okay thank

[2:26:56] Voice 15: you thank you

[2:26:58] Voice 7: thank you for coming

[2:26:59] Voice 7: all

[2:27:01] Voice 6: this way so

[2:27:03] Voice 7: let us continue thank you very much vice chairs for

[2:27:06] Voice 7: your thoughtful conversation next item the next item is 6.3 of the local trust committee bylaw

[2:27:14] Voice 7: bylaw number 99. This is the fees.

[2:27:17] Voice 7: It's

[2:27:17] Voice 3: still a little easier.

[2:27:18] Voice 7: Another LTC

[2:27:20] Voice 7: is bringing the fees bylaw

[2:27:22] Voice 7: back to us, so that's good news. I'm going to turn

[2:27:24] Voice 7: to Chair of

[2:27:25] Voice 7: Laura Patrick to

[2:27:27] Voice 7: either ask for staff support or

[2:27:30] Voice 7: introduce the bylaws.

[2:27:31] Voice 7: I

[2:27:31] Voice 6: think all of you have seen this

[2:27:34] Voice 6: bylaw in every form.

[2:27:36] Voice 6: At the end of the day, there was

[2:27:38] Voice 6: quite a bit of discussion. It was not a unanimous

[2:27:40] Voice 6: decision. One trustee

[2:27:42] Voice 6: really

[2:27:43] Voice 6: I believe that the fees were too high

[2:27:50] and those Browns did not vote for it.

[2:27:55] So, on that, it did get passed in the last one,

[2:28:00] so I'll put the motion on the table.

[2:28:02] Voice 6: That the Islands Trust Executive Committee

[2:28:04] Voice 6: approve Liskety Island Local Trust Committee

[2:28:06] Voice 6: bylaw number 99, cited as the Liskety Island

[2:28:09] Local Trust Committee Fees Bylaw 2022

[2:28:11] in accordance with section 27 of the Islands Trust Act.

[2:28:17] Voice 7: and seconded um and you should speak to your motion no any discussion i

[2:28:24] Voice 6: just have a question

[2:28:25] Voice 6: it looks like there were no it was just uh adopted there were no changes to it or tweets

[2:28:32] Voice 6: uh i don't remember it sat there for a while there were some minor i'm trying to remember

[2:28:38] Voice 6: not i think they just removed what permits they don't have um i remember they i thought they i

[2:28:44] Voice 6: i thought they were the ones that found a typo i can't remember what it was because it was back

[2:28:48] Voice 6: before right okay find it found a typo in one of the bits but nothing substantial that's that's

[2:28:55] Voice 6: great i i didn't see anything so i just wondered if i was missing something thank you no i didn't

[2:28:59] Voice 6: support them

[2:29:00] Voice 7: okay so then uh in that case no further discussion i'll call the vote all those

[2:29:05] Voice 7: in favor thank you so thank you uh for chair pressure for being bringing this up to us that

[2:29:11] Voice 7: uh now do we have an idea of how many of those have been adopted at this point

[2:29:17] Voice 7: Okay. I'm going to go now then to Trust Council meetings preparation. We've got quite a body of work, as has been my pattern in the past, and I'd like to follow that if that's all right, is to adopt these section by section, discuss the ones that we want to have discussion, provide opportunity for staff to also speak to items that they feel might need some remarks associated with it.

[2:29:44] Voice 7: So the first section here at 7.1 is items 7.1.1 through 7.1.8, and I'll ask vice chairs and staff to indicate which ones.

[2:30:00] Voice 7: would like to address uh

[2:30:02] Voice 6: the trust council meeting minutes 7.1.1

[2:30:06] Voice 7: okay uh anybody else patrick

[2:30:12] Voice 6: seven one five seven one six and seven one seven okay

[2:30:16] Voice 7: thank you dan rogers i know that captured

[2:30:19] Voice 7: sure in mind. CAO

[2:30:21] Voice 7: Hatsunpela. No.

[2:30:22] Voice 7: Okay. So then let us then

[2:30:25] Voice 7: by general consent say that

[2:30:27] Voice 7: 7.12, 7.13,

[2:30:29] Voice 7: 7.14, 7.18

[2:30:32] Voice 7: before council

[2:30:33] Voice 7: has presented.

[2:30:34] Voice 7: So 7.11, Trust

[2:30:37] Voice 7: Council Draft Meeting Minutes.

[2:30:39] Voice 7: Sue Allen.

[2:30:40] Voice 6: Just a

[2:30:41] Voice 6: table on page

[2:30:44] Voice 6: 106.

[2:30:46] Voice 6: 106. It's

[2:30:47] Voice 6: the name of one of the

[2:30:49] Voice 6: these um award winners will husby has two l's and the word will it's that typo that keeps getting

[2:30:55] Voice 6: in there so just because it's somebody that we're acknowledging i think his name should be

[2:31:01] Voice 6: corrected that's it all

[2:31:05] Voice 7: right you got that laurie yes thank you perfect all right and so that

[2:31:08] Voice 7: addresses that one anything else on the minutes no okay um i'll forward then 7.11 um to council

[2:31:16] Voice 7: as amended by general consent next one is 7.15 laura patrick yeah

[2:31:23] Voice 6: um i'll have to i can show you

[2:31:27] Voice 6: the letter but i'm permissioned to share the name of but the municipal affair of the ministry

[2:31:32] responded to a citizen in

[2:31:35] Voice 6: your report you said there's been no response you said it again today

[2:31:38] Voice 6: there's been no response i believe you there's been no response on the review question from the

[2:31:43] Voice 16: province yeah okay i didn't know what we were talking about

[2:31:46] Voice 16: i'm sorry the request to the review

[2:31:47] Voice 6: sorry okay um and that there's been no response but you should be aware that ministry staff

[2:31:54] Voice 6: responded to a citizen and um said that they that says uh he prefers to first address community

[2:32:07] Voice 6: level concerns or avenues that foster cooperation collaboration and compromise amongst interested

[2:32:12] Voice 6: agencies before reporting or before resorting to provincial intervention or legislative changes

[2:32:18] Voice 6: More policy work is required to fully understand the implications of such a review and to understand the existing limitations that impact the Islands Trust Council to fulfill their current mandate.

[2:32:29] Voice 6: Meanwhile, the Islands Trust has many existing authorities through which it can take many of the actions recommended in the governance review report and address some of the emerging concerns and pressures occurring in the trust without

[2:32:43] Voice 5: provincial intervention at this time.

[2:32:45] Voice 5: um have you seen that email no i don't

[2:32:52] Voice 6: have permission i'll have to let you see it anyway

[2:32:54] Voice 6: there's some references in here that just seem to answer questions that we hadn't heard so i was

[2:32:59] Voice 6: concerned what's out there i'm not yeah so my

[2:33:05] Voice 8: frame in reporting to trust council is

[2:33:07] Voice 8: is we've asked, have

[2:33:11] Voice 8: we had some response?

[2:33:14] Voice 8: And I am not without concern in general,

[2:33:19] and

[2:33:20] Voice 8: I'll try and summarize that concern

[2:33:21] Voice 8: in less than a minute.

[2:33:23] Voice 8: I don't know whether we have a full program in place

[2:33:29] Voice 8: to address inquiries from the province

[2:33:31] Voice 8: when they return for specifics and considerations.

[2:33:37] Voice 8: considerations i expect that will be given that that request is out there that will be priority

[2:33:43] Voice 8: one for i don't want to say the end of this term i doubt it there'll be serious traction around this

[2:33:49] Voice 8: at the end of this term i could be wrong um into the new term and that is what the substantive

[2:33:55] Voice 8: response associated with the review you know obviously we have the governance review that

[2:33:58] Voice 8: could be assistive but that was a wide-ranging ask and inevitably there'll be some that will

[2:34:06] Voice 8: need to be a tiered program of work prepared in response probably as a strategic significant

[2:34:14] Voice 8: strategic so um i'm just simply indicating we don't we haven't had the trustee has taken over

[2:34:24] Voice 8: this we have not had a response to an action meaning and i will point out one further factor

[2:34:34] Voice 8: that will be one of the first things that happens is that staff will reach out to our staff

[2:34:44] Voice 8: so just point that out

[2:34:48] Voice 5: so

[2:34:49] Voice 7: that's informative i'll

[2:34:53] Voice 6: share it to you

[2:34:54] Voice 7: because i might have even

[2:34:55] Voice 7: seen it but okay yeah i have no action at this time no i just wanted you to be aware of it

[2:34:59] Voice 8: on

[2:34:59] Voice 6: the trust table it's always and

[2:35:02] Voice 8: indeed other elected elected officials outside the island's

[2:35:05] Voice 8: trust and receive everything

[2:35:07] Voice 6: yeah yeah it's the strange thing okay

[2:35:09] Voice 7: okay thank you for that heads

[2:35:11] Voice 7: up that's 7.15 is there any further comments on 7.15 cao all i can say is it's very hard to

[2:35:18] Voice 8: summarize four years in two pages so i didn't take it on um completely but uh hopefully those

[2:35:26] Voice 8: remarks will plan with trustees and that will leverage them to any questions anybody

[2:35:32] Voice 7: else

[2:35:34] Voice 7: so i want to thank you actually for your remarks specifically about staff and the

[2:35:40] Voice 7: work that they've been doing um that is the one of the most significant things to honor

[2:35:45] Voice 7: is the dedication of staff so then i'm going to uh by general consent uh forward 7.1.5 to council

[2:35:54] Voice 7: as presented and the next item is 7.1.6 strategic plan update

[2:35:59] Voice 7: Thank you, Patrick.

[2:36:03] Voice 5: Go ahead.

[2:36:09] Voice 5: I have some things.

[2:36:13] Voice 3: And thank you for this document as well.

[2:36:17] Voice 3: I think it's always helpful to have a reminder to trustees that, oh, yes, indeed, we spent a whole bunch of time on strategic planning.

[2:36:27] Voice 3: Like, here's all the meetings where we did it.

[2:36:34] But I have a couple of questions.

[2:36:36] I just wanted to get clarity around what your intentions were.

[2:36:40] First, it's on page 130,

[2:36:42] Voice 3: you say, halfway down the page,

[2:36:55] Voice 5: middle of page 130,

[2:37:23] Voice 3: it says,

[2:37:24] Voice 3: more supposedly, if there is a belief that amendment

[2:37:26] Voice 3: qualifies fundamental needs of achieving island stress

[2:37:29] Voice 3: status, the work of this term will have set the stage

[2:37:32] for OCP and land use by-law amendments for future

[2:37:35] trust counsel, if they so direct.

[2:37:37] act so could you because i've been could you sort of tell me a good job if i didn't get that

[2:37:44] Voice 8: thought through okay so it says tell me what you're just tell me what that yeah the premise

[2:37:50] Voice 8: in 2019 was let's stick to what we can do so we were going to have strategic directions

[2:37:58] Voice 8: we were going to do the research associated with what would be common from a regional level and

[2:38:05] Voice 8: then develop amendments to our ocps and land use bylaws that will support those common factors and

[2:38:12] Voice 8: they were represented through model bylaws so that was the the core of the key one of the elements

[2:38:19] Voice 8: associated with the adoption of the strategic plan if you go through all those things you'll

[2:38:23] Voice 8: look at there's at least five instances of model bylaws being prepared and then then being provided

[2:38:30] Voice 8: into ltcs at some point in time with common languages that you would then adopt um so what

[2:38:39] i'm saying here is the pro it was always a student two-stage pro project if you look at the coastal

[2:38:45] drugless

[2:38:45] Voice 8: fur a lot of the work associated with what would be in the development has occurred

[2:38:49] Voice 8: we've developed a long-range water strategy we've done water budgets so we have some elements that

[2:38:54] Voice 8: could go into model bylaws we looked at changing our fees we actually created a model bylaw for a

[2:38:59] Voice 8: fee and um we had some adoption so if you're a trustee going what did we do this term associated

[2:39:07] with these our course of work i would say you set the stage

[2:39:12] Voice 8: for a future trust council if it

[2:39:16] Voice 8: desires to adopt postal bible's third development permit in each of the regions um for short

[2:39:24] Voice 8: development permits so some of that work has been done that would not have to be done by a future

[2:39:28] Voice 8: introduced so but that belief is being challenged it was challenged in the governance report

[2:39:34] Voice 8: um through the interviews with the trustees um saying model bylaws are seen to be a non-starter

[2:39:41] Voice 8: in the islands trust so there might be um even though one was passed this this term there might

[2:39:49] Voice 8: be reflection on a different way for you to manifest your collective direction into how to

[2:39:56] Voice 8: get that to actually land on the ground that's what i was trying to communicate in that period

[2:40:01] Voice 3: all right all right okay so that didn't resonate with me so you might want to

[2:40:06] Voice 3: think about that so but now that you've explained it to me so that's fine that's

[2:40:12] Voice 3: that's real i have a second question arising out of that uh not out of that uh out of this report

[2:40:18] Voice 3: on the next page under Marine and Freshwater Stewardship,

[2:40:26] Voice 3: D says water budgets have been developed across the region.

[2:40:31] Voice 3: I thought, okay, what does that look like?

[2:40:34] Voice 3: Because I don't remember water budgets.

[2:40:36] Voice 3: I know we've done some,

[2:40:38] Voice 3: I wonder if you could sort of talk about what that means.

[2:40:41] Voice 3: I know we've done the stuff you talked about before

[2:40:44] Voice 3: about developing strategies

[2:40:45] Voice 3: and doing all the studies related to this,

[2:40:48] Voice 3: but are there water budgets in particular?

[2:40:50] Voice 3: Yeah.

[2:40:51] Voice 3: Thanks.

[2:40:52] Voice 11: Yeah.

[2:40:52] Voice 11: So for all the islands, the mapping has been done with the aquifers.

[2:40:56] Voice 11: So that gives us the water budgets, what's available in the aquifers.

[2:41:01] Voice 11: So that's what that means.

[2:41:02] Voice 11: Yeah.

[2:41:02] Voice 11: What hasn't been done is a comprehensive presentation about that back to trust council.

[2:41:08] Voice 11: I think that's the next step.

[2:41:09] Voice 11: Or to local trust.

[2:41:10] Voice 11: Some local trust committees have received it.

[2:41:12] Voice 11: Yeah.

[2:41:13] Voice 3: I remember we did a north, a south, and a east, and I'm on Galliana, which is the one

[2:41:18] Voice 3: it's the most advanced because we've actually given direction to develop but i i guess i didn't

[2:41:26] Voice 3: really put it in context of a water budget per se although i know there's information that talks

[2:41:32] Voice 3: about how much water is available but it's never gone to and here's how much we can use and i guess

[2:41:37] Voice 3: maybe i'm misunderstanding the term so

[2:41:40] Voice 8: so with regards to this slightly more explanation around

[2:41:44] Voice 8: around there would assist me and I expect clarity

[2:41:49] Voice 6: on that term because I know constituents were

[2:41:57] asking for the water budget on Salt Spring and the response from staff was that it hadn't been

[2:42:02] supported yet through budget I was like isn't that the process that we're doing so it's I don't know

[2:42:10] we're quite getting you know there's water

[2:42:12] Voice 6: groundwater recharge mapping occurring on all

[2:42:15] Voice 6: the islands but i don't know if the second step of budget has actually been completed so you might

[2:42:20] Voice 6: want to confirm that statement okay that it's accurate that may not be across the entire region

[2:42:26] Voice 6: yet okay

[2:42:30] Voice 3: that's it for now i know those are the only two things i sort of read and thought

[2:42:33] Voice 3: otherwise it's a great rule thank you i'm

[2:42:37] Voice 6: just wondering about uh bowen whether that

[2:42:40] Voice 6: if the data exists has the if the data exists has it been conveyed to Bowen

[2:42:52] Voice 6: Island Municipal staff because they don't seem to know anything about yes I

[2:42:56] Voice 6: think no not yet I

[2:42:58] Voice 11: don't I don't think so I don't have the answer okay that's

[2:43:02] Voice 6: part of the reason I haven't heard anything about it okay because

[2:43:05] Voice 8: I was

[2:43:09] Voice 8: gonna bring it so um thank you for those comments I really want this to be as

[2:43:14] Voice 8: clear as possible i'll make those changes and we'll correspond with loan staff really you know

[2:43:21] Voice 8: where are we and what have we done and so at the end of this report we have to consider two or

[2:43:29] Voice 8: three factors one the plan is ongoing much has occurred we've come from having a very wide plan

[2:43:35] Voice 8: to i'd say a medium level space where we had fewer objectives but still significant amount of work

[2:43:42] Voice 8: and we've done two-thirds of it um the policy statement is just so intertwined with the success

[2:43:53] of the strategic plan and leads to all things it

[2:43:56] Voice 8: leads to amendment of official community plans

[2:43:58] Voice 8: which will allow during that process the adoption of development permit areas and other things that

[2:44:04] were described in this body of work 2018 to 2022 we've also had input from the governance review

[2:44:12] view and just colloquial or general discussion around nesting the strategic plan process in a

[2:44:18] larger

[2:44:19] Voice 8: um both from a time perspective we have to look over a five-year time horizon we have to

[2:44:25] Voice 8: amend on an annual basis perhaps um nesting it in with um the budgetary process in a more

[2:44:32] Voice 8: detailed way all of which are achieved so i think there's some um there's some reasonable

[2:44:38] Voice 8: momentum from the strategic plan moving into the next one but I think there's going to be a lot of

[2:44:42] Voice 8: discussion around what to carry on with and what are some key strategic goals of the organization

[2:44:50] I do know two things

[2:44:51] Voice 8: the policy statement I've already mentioned we have not progressed with

[2:44:55] Voice 8: climate change or environmental indicator data and that moved off that place that has returned

[2:45:03] returned as a theme to the Islands Trust, I'd say in the last year, I've heard a bit

[2:45:08] more, certainly heard more from you,

[2:45:11] Voice 8: and I think that the Reconciliation Action Plan

[2:45:14] Voice 8: is going to need some amendment updating as we move into the next term, and that could

[2:45:20] Voice 8: be something to consider.

[2:45:21] Voice 8: So I just wanted to say those words out loud, and to also say that this is continuing, you're

[2:45:28] Voice 8: you're budgeted only budgeted a certain amount this year for the continuation of this plan and

[2:45:35] Voice 8: the challenge is the new trustees may or may not have a strategic vision that they share by march

[2:45:41] Voice 8: 31st 2023 so um you'd have to get on it very very rapidly so we can build it into the budgeting

[2:45:49] Voice 8: process or postpone until next year which is what we did last time thank

[2:45:54] Voice 5: you um i don't know if it's

[2:46:03] relevant in the future section on page 132 but definitely it

[2:46:06] Voice 6: should probably show up at 1.4 of

[2:46:09] Voice 6: the table on page is the reference to the wildfire facility because salt spring did start with the

[2:46:15] Voice 6: coast of douglasburg and sort of moved into the wildfire resiliency so i still think that should

[2:46:20] Voice 6: be noted as i know a lot of the other areas were interested in that progression and just on an

[2:46:29] Voice 6: an educational note because I'm excited that the new uh the new director who's not here today

[2:46:36] Voice 6: but uh Stefan I've been having some conversations with him on this is just more for information

[2:46:44] Voice 6: because he got excited too I belong to international association of impact assessors

[2:46:50] Voice 6: and they had a workshop coming up on strategic environmental assessment in urban planning and

[2:46:57] Voice 6: And I was like, you know, I haven't been active in the profession for many, many years in strategic planning.

[2:47:04] Voice 6: Strategic environmental assessment was just coming out.

[2:47:07] Voice 6: I kind of left the industry.

[2:47:12] Voice 6: And it's intriguing, Googling and learning about who's doing it.

[2:47:16] Voice 6: But strategic environmental assessment sort of filled the gap from, you know, project assessments,

[2:47:23] Voice 6: We should look at a bridge or something in an area to looking at a region.

[2:47:29] Voice 6: And so it helps with all the cumulative impacts and all these other issues that we look at things from a region.

[2:47:36] Voice 6: So it's really interesting.

[2:47:38] Voice 6: Yeah, that is.

[2:47:39] Voice 6: And we got

[2:47:40] Voice 6: intrigued, too, that it might help some of what we're missing.

[2:47:45] Voice 6: Strategic impact and strategic environmental assessment.

[2:47:50] Voice 6: And

[2:47:51] Voice 8: then the food.

[2:47:51] Voice 8: Thank you for that.

[2:47:53] Voice 8: i think that is as i said that's a theme that we'll be returning to at the alice trust we're

[2:48:01] picking up again um and

[2:48:04] Voice 8: then finally i would say i've had a cover report and we've attached

[2:48:06] Voice 8: the actual strategic plan with its update and we'll just respond to trustees concerns questions

[2:48:13] Voice 8: and congratulations thanks

[2:48:20] Voice 7: uh do you have something else uh

[2:48:22] Voice 6: just a quick one on page 132

[2:48:26] Voice 6: where it talks about the future i'm wondering if you could um it says uh the first bullet in

[2:48:32] Voice 6: support of coastal dogs for conservation can you put and associate ecosystems in there because i

[2:48:38] Voice 6: think a lot of people would just look at them or i think this part about the future might be what

[2:48:43] Voice 6: trustees look at and uh the and associated ecosystems part tends to get misunderstood by

[2:48:50] Voice 6: the public as well as

[2:48:53] Voice 6: people say, oh, Bo, it doesn't have any of that.

[2:48:55] Voice 6: We don't have to pay attention to that.

[2:48:58] Voice 6: But we do have the associated ecosystems.

[2:49:00] Voice 6: So that would be helpful.

[2:49:02] Voice 6: Thank you.

[2:49:04] Voice 6: It doesn't have to be in there, but just as a general.

[2:49:06] Voice 7: Anything else?

[2:49:08] Voice 7: I'm going to take it that there's a few amendments

[2:49:11] Voice 7: there that you're

[2:49:12] Voice 7: going to add.

[2:49:12] Voice 7: And so then I'll take it by general consent

[2:49:15] Voice 7: that 7.1.5 be

[2:49:17] Voice 7: forwarded to Council as amended.

[2:49:19] Voice 7: Sorry, 1.6 be forwarded to Council

[2:49:21] Voice 7: as amended.

[2:49:26] plan.

[2:49:26] Voice 7: I just want to comment. There are lots of things I could chime in, but I don't know

[2:49:31] Voice 7: if it's relevant to advancing this to council. But obviously, I'm looking forward to a future

[2:49:35] Voice 7: strategic plan conversation at council. So the next item and the last one in this section

[2:49:42] Voice 7: is 7.17, 2022-2026 Trust Council Orientation Overview Briefing. Laura, you wanted to speak

[2:49:53] Voice 7: to it but perhaps the ca wants to introduce this very briefly so this

[2:49:57] Voice 8: is a slightly amended report

[2:49:59] Voice 8: that you saw in august yeah and it's been informed by some trustees he's been informed by swell and

[2:50:07] Voice 8: fast who provided some very good information to me of which lots will be built into this process

[2:50:14] um and the governance committee had a few things that it wished to say the one thing i will

[2:50:20] Voice 8: point

[2:50:21] Voice 8: point out is contrary to my understanding,

[2:50:25] Voice 8: there's a desire to have just a parliamentarian

[2:50:30] Voice 8: speak to trustees, talking about,

[2:50:32] Voice 8: I didn't think that that was in this first iteration

[2:50:36] Voice 8: of this report that wasn't really there.

[2:50:38] Voice 8: So I'm thinking that council session in November

[2:50:44] Voice 8: that we looked at or in December,

[2:50:46] but we can remember to have a parliamentarian join us

[2:50:50] and walk us through crafting a motion and working at the table and some of those things that's

[2:50:56] that came through at the government support it's come through a few missives from trustees as well

[2:51:02] so that's

[2:51:02] Voice 8: the great change um an addendum

[2:51:06] Voice 5: to this report is the november so can we wait until they

[2:51:10] Voice 5: actually file for me to go through this work and spend this extra time to send go through this

[2:51:18] Voice 5: file and send you this information and we wait till they actually please the court so on that

[2:51:49] Voice 5: agenda

[2:51:50] Voice 8: for november that you'll get later is less programming but we cannot avoid that some

[2:51:57] Voice 8: programming needs to occur we have to talk about the alms trust is we have to talk a bit about

[2:52:02] Voice 8: we have to talk about the budget um and those various pieces we will and otherwise we'll be

[2:52:10] Voice 8: moving forward with um amending the reference manual and searching some online courses

[2:52:23] Voice 6: mine's just an unpaid the the attachment one page 146 isn't the dates november one

[2:52:32] Voice 6: to something so

[2:52:33] Voice 8: we described 2018. that's 20.

[2:52:36] Voice 6: oh that's why it's off never mind yeah so you're

[2:52:39] Voice 8: going to see a new one

[2:52:40] Voice 8: of those in an hour and

[2:52:41] Voice 8: a half that's

[2:52:43] Voice 6: what i thought i just got flustered

[2:52:45] Voice 6: when i saw

[2:52:46] Voice 8: that i thought that's what happened you know what this was pretty good yeah yeah

[2:52:53] Voice 8: like i really looked at this this is not a d minus no this it was it's

[2:53:00] Voice 8: there but it's there

[2:53:01] Voice 8: and it needs to happen there's more refinements and revisiting but uh the good news is we have

[2:53:06] Voice 8: a lot less material we can just modernize and bring it up and fix the starter manual

[2:53:10] Voice 2: call

[2:53:11] Voice 8: it something different

[2:53:12] Voice 7: yeah anyway yeah i think um breaking it out into separate sessions

[2:53:18] Voice 7: that trustees hopefully will all participate in and i think there needs to be emphasis

[2:53:22] Voice 7: whether you know this or not it's good to review it um but i think that the the in-person and the

[2:53:29] critical

[2:53:30] Voice 7: parts of the beginning is as you've identified understanding the legislative

[2:53:34] Voice 7: understanding the rules of conduct understanding some of those basic principles of process

[2:53:41] Voice 7: in order to allow us to function and certainly a lot of the other details can come along in

[2:53:47] stream as we get to them when either ltc's or council

[2:53:51] Voice 7: we could spend the time to have more

[2:53:54] Voice 7: clarity in discussion or debate with respect to decisions but i think we need to understand

[2:53:59] Voice 7: understand our governance process. That's a really critical

[2:54:03] Voice 8: thing to get us on to a good start.

[2:54:06] Voice 8: So you're going to get the joy of revisiting this in a couple of weeks as

[2:54:10] Voice 8: I get more, as I build the

[2:54:13] Voice 8: program a little bit more. So are you comfortable with this going forward, trustees, number one?

[2:54:18] Voice 8: And number two, is there something in the schedule when we get to the schedule where

[2:54:24] Voice 8: where there could be a different engagement at the table um i've got it down as ideas and

[2:54:31] Voice 8: exchange or something like that but an opportunity for dialogue or getting to know you that's built

[2:54:39] Voice 8: into that first trust council session it's less led so open

[2:54:47] Voice 5: to facilitating that in some way if

[2:54:49] Voice 5: you think that's

[2:54:51] Voice 8: needed some

[2:54:52] Voice 5: kind of icebreaker do you mean not

[2:54:54] Voice 8: something that casual i'm talking

[2:54:57] Voice 8: about taking a couple hours of the providing

[2:55:04] Voice 5: opportunities on

[2:55:05] Voice 8: what's important and maybe

[2:55:08] Voice 8: have that facility it is as

[2:55:09] Voice 8: simple as that yeah i think it is as

[2:55:11] Voice 3: simple as that why are you here

[2:55:14] Voice 3: what do you think is important people can't respond to most questions they probably shouldn't

[2:55:23] Voice 3: have run um but uh the uh i

[2:55:27] Voice 8: would recommend one thing though i don't recommend going around the

[2:55:30] Voice 8: room right because i think quite often people who have something to say say it off of someone else's

[2:55:38] Voice 8: sense and that is their strength as opposed to the second person who has to speak with all of

[2:55:44] Voice 8: the ideas why they're running for election but to actually craft those questions and put them

[2:55:50] up there let the room respond and then ask various people who were silent as a way to

[2:55:56] Voice 8: right to get some engagement about things right

[2:55:59] Voice 3: and that would be you partly your role because

[2:56:02] Voice 3: you'll still be the chair even if you're not running for yeah i mean because this is this

[2:56:07] Voice 3: is before the well presumably you're elected in theaters but this is before the executive

[2:56:12] Voice 3: elections here so

[2:56:14] Voice 7: until that happens so the challenge there is managing the speakers

[2:56:17] Voice 7: and so just let's be cognizant of that is that the ec will have to assist and support making

[2:56:24] Voice 7: you sure we could get people in order because there will be i'm totally happy with doing it

[2:56:30] Voice 7: that way and i think that's a better approach um so it needs support

[2:56:34] Voice 6: didn't i just hear that

[2:56:35] Voice 6: we were thinking about doing things around the table first well

[2:56:39] Voice 8: later on your agenda you're

[2:56:40] Voice 8: gonna yeah oh okay yeah yeah

[2:56:42] Voice 8: you can look at this we've got the details yeah

[2:56:44] Voice 8: thanks for the

[2:56:44] Voice 8: latitude to to make that recommendation so

[2:56:52] Voice 7: um are there any uh further questions for the stretch of

[2:56:55] Voice 7: 7.1.7 and i don't believe we're amending that it'll be going forward as presented so then by

[2:57:01] Voice 7: general consent i'll forward 7.1.7 to council as presented so that completes uh section 7.1

[2:57:09] Voice 7: the next section is 7.2. it

[2:57:11] Voice 6: was

[2:57:13] Voice 7: moved forward over did you wish to speak to it oh it's got it thank

[2:57:19] Voice 7: you it's already gone so section

[2:57:22] Voice 7: 7.2 we are at 11 57 i'm wondering about lunch preparations are we

[2:57:28] Voice 7: in a position to break for lunch yes yes shall we break for lunch and continue the next section

[2:57:33] Voice 7: after lunch so half an hour awesome good work this morning really great to be in this room with all

[2:57:42] Voice 7: Yeah,

[2:57:43] Voice 2: it is such an American. It is

[2:57:45] Voice 5: so much fun. Let's just say.

[3:34:02] Voice 7: Okay, welcome back everybody

[3:34:03] Voice 7: to the executive committee meeting

[3:34:05] Voice 7: of September the 7th, 2022.

[3:34:11] Voice 7: We have had a busy start this morning

[3:34:15] Voice 7: and we've conducted some administrative business.

[3:34:20] Voice 7: We've started to do the trust council meeting preparation.

[3:34:24] Voice 7: We had a delegation from South Pender.

[3:34:26] Voice 7: We've approved three bylaws.

[3:34:29] Voice 7: And of course it goes without saying

[3:34:31] Voice 7: that I am at every moment grateful to live in Kosciusz territory, my name is Peter Luckin and that's in L'Aix-en-Provence territory.

[3:34:42] Voice 7: I encourage everybody to take every opportunity to learn about the place that we live in that has been the home to First Nations since time immemorial.

[3:34:52] Voice 7: I'm joined here today by my executive team, Dan Rogers from Keats Gambier, Sue Ellen Fast from Poland,

[3:34:59] Voice 7: who are Patrick from Salisbury,

[3:35:02] Voice 7: CEO, Russell Hotson-Piller,

[3:35:03] Voice 7: and the staff table have David Marr,

[3:35:07] Voice 7: Legislative Services, Claire Frager,

[3:35:09] Voice 7: Trust Area Services, Wanda Bowden,

[3:35:11] Voice 7: Acting Administrative Services,

[3:35:13] Voice 7: and of course, Lori Foster, Executive Coordinator,

[3:35:15] Voice 7: looking after our every need in the meeting.

[3:35:19] Voice 7: Thank you.

[3:35:21] Voice 7: We are on page 151 of today's agenda,

[3:35:25] Voice 7: section 7.2, and advancing materials

[3:35:29] Voice 7: materials to trust counsel. As is my practice, I look at each section and advance those that we

[3:35:36] Voice 7: don't need to have a conversation with, and then have discussion about those that we wish to have

[3:35:40] Voice 7: a conversation with. So under administrative services, section 7.2, including staff,

[3:35:47] Voice 7: but let's start with trustees. Are there any items in 7.2.1 through 7.2.6 that you wish to speak to

[3:35:54] Voice 7: do today trustee vice chairs nothing okay

[3:35:58] Voice 7: you wish to make any remarks all right then wow

[3:36:01] Voice 7: thank you very much just so fresh from last week and not to undermine the significance of the

[3:36:08] Voice 7: important work that includes our sophie report and um our financial report may

[3:36:14] Voice 6: i may come i do

[3:36:15] Voice 6: i did appreciate the additions to the assumptions principles thank you

[3:36:25] Voice 7: very much so i will advance

[3:36:27] Voice 7: Plans to counsel by general consent,

[3:36:30] Voice 7: item 7.21, 7.22, 2.3, 2.4, 2.5, 2.6, as presented.

[3:36:36] Voice 7: Let us move to section 7.3, delegation requests.

[3:36:41] Voice 7: We have three delegation requests, 7.31, 2, and 3.

[3:36:46] Voice 7: I feel obligated to ask the question

[3:36:49] that each of these individuals has requested a delegation

[3:36:55] and just want to make sure that they have submitted

[3:36:59] or will submit their

[3:37:01] Voice 7: materials.

[3:37:05] Voice 12: Lori Foster.

[3:37:06] Voice 12: Regarding 731, I haven't heard back from Graham Brazier

[3:37:10] Voice 12: regarding his speaking notes.

[3:37:11] Voice 12: He said they were pending, and that's where we stand at this time.

[3:37:14] Voice 12: The rest of the packages are complete.

[3:37:18] Voice 7: Okay, but you've got them for both of us.

[3:37:20] Voice 7: We've got them for Jennifer Margerson and Michael Skagg.

[3:37:24] Voice 7: As presented, yes.

[3:37:26] Voice 7: okay so then um uh i will assume that if we approve these three today one or more of these

[3:37:34] Voice 7: today um that we will expect to have their materials presented to us before the council

[3:37:39] Voice 7: so it can be included in the package which is this friday is that correct yes

[3:37:44] Voice 3: okay so i was going to

[3:37:46] Voice 3: move that

[3:37:48] Voice 3: the delegation of Gulf

[3:37:54] Voice 3: is obliged to approve

[3:37:57] Voice 3: only if we receive

[3:37:59] Voice 3: their presentation by

[3:38:01] Voice 3: 12 o'clock.

[3:38:03] Voice 3: What time do you usually send the packet to?

[3:38:06] Voice 6: It should be the preparation

[3:38:07] Voice 6: time on the close of.

[3:38:09] Voice 3: By noon on Friday,

[3:38:13] Voice 3: July, sorry,

[3:38:14] Voice 3: September 9th.

[3:38:16] Voice 3: And that the other two

[3:38:18] Voice 3: delegations be approved so

[3:38:20] Voice 7: move to the secondary second by student fast you're okay with the

[3:38:24] Voice 7: motion lauren thank you um any further discussion all those in favor thank you dan for helping us

[3:38:32] meet our obligation yeah and i i actually hope they do because they're they wanted it's

[3:38:37] suggestions for material to be included in background material for newly elected trustees

[3:38:41] i think they have an important

[3:38:42] Voice 3: perspective so if you're watching gulf islands alliance get your

[3:38:46] Voice 7: materials yeah we want to help our friends um make a presentation to council they are our friends

[3:38:55] Voice 7: as are all of our constituents yes um so let's move to section 7.4 trust area services again

[3:39:02] Voice 7: items uh 7.4.1 through 7.4.10 are there any items here that uh vice chairs wish to address

[3:39:12] Voice 7: look to director

[3:39:13] Voice 15: faders who anything used to speak to them thank you um just

[3:39:21] Voice 5: give me a second um

[3:39:25] Voice 5: seven four nine yes all right

[3:39:30] Voice 15: nothing else uh seven four six seven four six thank you

[3:39:43] Voice 7: that's okay okay then i will take it then by general consent that's seven point four point

[3:39:48] Voice 7: 1, 2, 3, 4, 5, 7, 8, and 10.

[3:39:54] I'll be forward to council as presented.

[3:39:57] Voice 7: So 7.4.6, suit LN policy statement amendment project revisions and next steps.

[3:40:02] Voice 7: Over to you.

[3:40:02] Voice 7: Thank you.

[3:40:03] Voice 7: I just

[3:40:03] Voice 6: wanted to say that it looks quite, there's a lot of changes proposed here and

[3:40:12] Voice 6: uh and i liked it and i was just wondering why it was so seen in the past so this is just going to

[3:40:23] Voice 6: be another draft right yes okay okay i i think um i was just sort of struck by how different it was

[3:40:35] Voice 6: and how many uh recommendations have been made by the committee i probably shouldn't have pulled it

[3:40:40] Voice 6: okay send

[3:40:41] Voice 7: it on let's do that i just want to because you pulled it

[3:40:46] Voice 10: yeah and the ceo

[3:40:47] Voice 8: wants to make it well it might be worth discussing this is going to be a long

[3:40:50] Voice 8: discussion yeah about this yeah so how that would be managed and the second is there's an intended

[3:40:57] Voice 8: financial element associated with some of this work is there not

[3:41:01] Voice 5: there is

[3:41:02] Voice 8: possibly at ec's next

[3:41:06] meeting so they're just pointing out that the request from trust programs committee

[3:41:12] many, if these things

[3:41:14] are accepted, may leverage the trust

[3:41:16] into

[3:41:16] Voice 8: spending more funds associated with

[3:41:18] Voice 8: this.

[3:41:18] Voice 8: We'll address

[3:41:20] Voice 4: that in the next meeting.

[3:41:22] Voice 4: Assuming we get the endorsement

[3:41:24] Voice 7: of

[3:41:24] Voice 4: council. Oh yes, and for even to

[3:41:26] Voice 4: continue this work this fiscal, we're going to be recommending

[3:41:28] Voice 4: our staff are planning to

[3:41:31] Voice 4: expend more funds from the project

[3:41:32] Voice 4: budget towards capacity funding

[3:41:33] Voice 4: to help nations work with us on the redrafting.

[3:41:36] Voice 4: So we're not coming to them with

[3:41:38] Voice 4: pre-drafted language. We're able to collaborate

[3:41:40] Voice 4: over if we get direction from households

[3:41:44] Voice 3: and then the other piece you're absolutely right is

[3:41:48] Voice 3: there was added a trust programs committee the request to prepare a project communications

[3:41:54] Voice 3: strategy that was a large part of the conversation there uh particularly from a few southern belt

[3:42:01] Voice 3: violence trustees uh that were very keen that there be a communication strategy to this and

[3:42:11] Voice 3: And it sounded like they would like to see a lot of money and they would be

[3:42:16] Voice 3: comfortable to see substantial amounts of money spent on that.

[3:42:21] Voice 3: So that's, that is the other big ask that's in there.

[3:42:23] Voice 3: And that's going to meet an amendment because your budget for this,

[3:42:27] Voice 3: this fiscal was pretty small.

[3:42:30] Voice 4: Yeah, we did have,

[3:42:31] Voice 4: we did actually achieve some savings in the project budget due to lack of

[3:42:35] Voice 4: spending on communications, ironically. But yes, we have about,

[3:42:38] Voice 4: I think about 13,000 remaining in the project,

[3:42:40] Voice 4: which we're anticipating will largely build across any funding right um

[3:42:44] Voice 4: so yes we could we couldn't

[3:42:46] Voice 4: anticipate to be

[3:42:47] Voice 5: able to but we

[3:42:47] Voice 4: also need to um i'll speak with the ceo because we have because

[3:42:53] Voice 4: of the vacancy in that position there may be other ways of contracting some support okay

[3:42:58] Voice 3: anyway that

[3:42:59] Voice 3: that will those are the two things that i recall that would cost us

[3:43:02] Voice 14: more

[3:43:03] Voice 3: as

[3:43:07] Voice 4: we're here i may as

[3:43:08] Voice 4: well apply so when we bring you forward um we have to bring forward a business case for next fiscal

[3:43:14] Voice 4: which of course could range from some legal and graphic design money through to another

[3:43:18] Voice 4: big engagement um so we'll bring you some options um for consideration of what to recommend

[3:43:27] Voice 4: and

[3:43:31] Voice 3: just while we're on this because it was a little undefined and we prepared for this

[3:43:35] Voice 3: question is like what's the timing because the it was sort of laid out as early 2023

[3:43:41] Voice 3: 2023, well, we don't have a trust council meeting in 2023 until March, but there was

[3:43:49] Voice 3: some implication of maybe even before that, but if it's March, oh, that's still in this,

[3:43:57] Voice 3: but then it won't get approved, and you can probably build most of that communication

[3:44:00] Voice 3: strategy into the next fiscal.

[3:44:05] Voice 3: I'm just sort of thinking through the financial.

[3:44:07] Voice 3: Okay.

[3:44:08] Voice 3: Thanks, sir.

[3:44:10] Voice 3: Okay.

[3:44:11] Voice 3: Okay,

[3:44:11] Voice 7: so I just wanna make a remark

[3:44:16] Voice 7: that has been heard from staff and the trustees is,

[3:44:22] Voice 7: and this is a way of acknowledging the work

[3:44:25] Voice 7: of the trust policy community.

[3:44:27] Voice 7: I think that the in-person meeting that we had,

[3:44:30] Voice 7: the workshop session that we had to discuss

[3:44:32] Voice 7: what we've heard was really instrumental

[3:44:34] Voice 7: in advancing this work.

[3:44:35] Voice 5: And

[3:44:36] Voice 7: the last TDC meeting made significant progress

[3:44:42] Voice 7: us in understanding and the proposals and suggestions for change that have been implemented

[3:44:47] Voice 7: have been well thought out and are well supported to council and so i really look forward to hearing

[3:44:53] Voice 7: this discussion hopeful that we can move this to the next really terrific i just want to thank

[3:45:02] Voice 7: claire and her team okay so then i'm going to advance 7.4.6 to council as presented thank you

[3:45:14] Voice 7: for that 7.4.9 is your referral the comment announced just conservancy oh the plan briefing

[3:45:22] Voice 7: um dan rogers yeah

[3:45:25] Voice 3: i i i guess i'm wondering what the intention is in sending this trust

[3:45:31] council has been sent to ltcs uh for comment you passed a motion yesterday at galley i know about

[3:45:38] about it um basically saying good job thumbs up uh but i'm wondering what you thinking if that's

[3:45:46] why

[3:45:46] Voice 3: it would be on the agenda for trust council and whether or not are we going to devote some

[3:45:51] Voice 3: time to what's a pretty page space for a pretty lengthy market so

[3:45:56] Voice 4: it's a requirement of itc policy

[3:45:58] Voice 4: that if you refer to trust council we had anticipated that manager emmings would take

[3:46:02] Voice 4: you know 15 minutes or so to present it and then trust council could decide to receive it for

[3:46:07] Voice 4: information or provide some commentary back

[3:46:10] Voice 2: and i don't know

[3:46:14] Voice 7: she in the yeah you know it's

[3:46:16] Voice 7: interesting i want to do that justice to that work and it's really important that the council

[3:46:19] Voice 7: and us exactly recognize the significant work that the conservancy does that's part of our

[3:46:26] Voice 7: relationship is based upon mutual respect um and so 15 minutes from kate seems important it seems

[3:46:36] Voice 7: like a lot of time too but i think anything less would be an injustice like just receiving it

[3:46:42] Voice 7: making a consent agenda item or just receiving it for intervention without any uh opportunity

[3:46:47] Voice 7: to speak to it would seem disingenuous to our intent but i can see every ltc will have seen

[3:46:54] Voice 7: it and we will maybe get some criticism about that that we've seen why is this something we get that

[3:47:02] so i'm going to ask the

[3:47:04] Voice 7: vice chair based upon my little preamble

[3:47:08] Voice 7: i

[3:47:10] Voice 3: guess the only thing is when it comes to the ltc we don't get a presentation on it

[3:47:15] Voice 3: just get the document so if you think if they think it's important that we have a

[3:47:21] 10-minute presentation um then maybe that's important um and then and then

[3:47:28] maybe that would provide some context

[3:47:30] Voice 3: for people to go back and and deal with their

[3:47:33] Voice 3: It appeared on Caliano, but it wasn't on our camp year one, was it?

[3:47:39] I don't think it was.

[3:47:40] Oh, maybe

[3:47:40] Voice 3: it was, but it didn't say for a referral.

[3:47:43] Voice 3: We didn't treat it like a referral.

[3:47:45] Voice 6: No, by

[3:47:46] Voice 6: that time I was cantering through, right, because we were getting towards

[3:47:49] Voice 3: the meeting.

[3:47:50] Voice 3: Right, so we should treat it, but anyway, sorry.

[3:47:53] Voice 7: So, you know, this isn't an in-person meeting, and there was no travel associated with it.

[3:47:59] Voice 7: it's 10 to 10 minutes um because you know quite honestly this is the last council and it's an

[3:48:06] Voice 7: opportunity to celebrate the work of the office so then i will forward uh item 7.4.9 to trust

[3:48:15] Voice 7: council so that concludes just area services local planning services next um 7.5.1

[3:48:31] Voice 7: 1, 7.5.5.

[3:48:36] Voice 7: Anybody, staff that wishes to speak to any one of these items?

[3:48:42] Voice 5: 7.5.4.

[3:48:45] Voice 5: Anybody else?

[3:48:50] Voice 5: Okay.

[3:48:52] Voice 15: Then I will, by general consent, I will forward

[3:48:56] Voice 7: items 7.5.1, 5.2,

[3:49:00] Voice 7: 5.3, and 5.5 to council as presented.

[3:49:05] Voice 7: Thank you.

[3:49:06] Voice 7: thank you and Dan Rogers you wish to speak to 7.5.4

[3:49:09] Voice 3: I just wanted to say uh you better carve

[3:49:13] Voice 3: some space out for this um because this is we just added two or three things to the Galeano projects

[3:49:21] Voice 3: listed yesterday um all of which sounded important we're going to also pare it down at our next

[3:49:28] Voice 3: meeting but um this is uh a fundamental shift in the way that ltc is expected to do their business

[3:49:36] Voice 3: so and i grant granted it's going to be the next ltc but i think people are going to talk about

[3:49:41] Voice 3: want to talk about that um i i certainly struggle with it and but i expect others might as well so

[3:49:49] Voice 3: my only point was fine rpc once has approved it send it off i just think we need to carve some

[3:49:56] Voice 3: some space for on

[3:49:57] Voice 7: the agenda right so when we get to the agenda we'll want to make sure this is

[3:50:03] Voice 7: not a consent no okay so then it's well i must

[3:50:14] Voice 7: laura patrick i

[3:50:16] Voice 6: i think a presentation will be vitally important i know the messaging that came

[3:50:21] Voice 6: It was improved when it came to RPC.

[3:50:25] Voice 6: There was a real stress that this is a step.

[3:50:28] Voice 6: This isn't the final.

[3:50:30] Voice 6: And I think that helped a lot.

[3:50:32] Voice 6: Before, it was like, we're just going to do this one project.

[3:50:34] Voice 6: It was sort of the push.

[3:50:35] Voice 6: And it's like, well, that's good.

[3:50:37] Voice 6: But knowing that we need to do something different to figure all this out,

[3:50:43] Voice 6: that this is only a

[3:50:44] Voice 3: small step.

[3:50:45] Voice 3: And it's described as minor.

[3:50:48] Voice 3: And that would have to be tied back into the other policy.

[3:50:50] Voice 3: how you define a minor project

[3:50:52] Voice 6: yeah so so it's messy yes

[3:50:55] Voice 3: and if i could really

[3:50:57] Voice 5: who's going to present this who will because

[3:51:03] Voice 7: you're stefan sumac

[3:51:04] Voice 7: it might be rpm tower yeah it could be one from both and

[3:51:10] Voice 3: i'll be that's anyway my my only

[3:51:12] Voice 3: suggestion and this is only a suggestion is not too much planner speak uh because this is an

[3:51:19] Voice 3: important conceptual budgetary structural corporate and i use corporate in the protestant

[3:51:26] Voice 3: tool as opposed to just a planning tool and i'm not being critical at all i'm just saying it's

[3:51:35] Voice 3: it's it's a hard concept to get your head around

[3:51:39] Voice 5: oh patrick and

[3:51:43] Voice 6: we have to look because i'm really

[3:51:45] Voice 6: really really pushing this lingering in the project definition phase so if a local trust

[3:51:56] Voice 6: I'll be consistent so the local trust committee you know has a pro you know has a project or

[3:52:04] Voice 6: you know it's when does the project become a project and yes they'll need staff support

[3:52:10] Voice 6: and so forth to have that lingering maybe they need to have some initial conversations

[3:52:15] Voice 6: with first nations and the community yes there may be expenditures that's

[3:52:19] Voice 8: a project so it's a

[3:52:20] Voice 6: a project I know but we want to encourage that behavior so I just think that in the present it's

[3:52:27] Voice 6: like we want to encourage people to do that not forget to grab a project and run with it

[3:52:31] Voice 6: through the

[3:52:35] Voice 11: chair of a mayor there's a couple of things I need to consider there

[3:52:38] Voice 11: um this is the first go at some changes to that policy so I think what you're talking about could

[3:52:44] Voice 11: be refinements to that either you define that as part of a project or you have some other process

[3:52:50] Voice 11: process where resources are allocated to that, right, that might be a better way to do it.

[3:52:57] Voice 6: Yeah, I'm trying to find a way to really incentivize that good behavior and make them think that

[3:53:04] Voice 6: way and not feel they're just grabbing a spot and planning things.

[3:53:09] Voice 3: Well, yeah, this policy is definitely the way to do that.

[3:53:12] Voice 3: So the other thing I wanted to say is I had a pretty good conversation the very last night

[3:53:17] Voice 3: with uh planer smith and rpg rpm kojima and i was mixing up vowels there anyway uh uh the and one

[3:53:27] Voice 3: of the things he said was he really wants to sit down with ltcs early in the term reducing strategic

[3:53:31] Voice 3: planning and i think if you build that kind of a description into describing this as well so that

[3:53:39] Voice 3: people will ltcs will know that at the beginning of the term they'll have a chance to do their own

[3:53:46] Voice 3: little bit of strategic planning on an ltc basis and and be able to prioritize things as opposed

[3:53:52] Voice 3: to that you might avoid that would help would have helped me as a new trustee or even a returning

[3:53:59] Voice 3: trustee to sort of accept a different way of doing things so i want to commend that as a as an

[3:54:05] approach

[3:54:05] Voice 3: to doing this or as part of the message i've

[3:54:09] Voice 5: had the orientation as well yeah yeah

[3:54:11] Voice 8: thanks

[3:54:13] Voice 8: yeah you know the biggest thing this is going to stop is concurrent work yeah still can be 17

[3:54:22] Voice 8: projects but one at

[3:54:26] Voice 6: a time will

[3:54:27] Voice 8: be worked on any other department has the same amount of staff

[3:54:32] Voice 8: with much fewer projects they're more singly we're doing the ocp for the next two years

[3:54:40] we're doing the park master plan for the next two years

[3:54:43] Voice 8: not 13 different jurisdictions and

[3:54:46] Voice 8: and then major projects on top of that.

[3:54:48] Voice 8: So it's just an order of magnitude of an attempt

[3:54:53] Voice 8: to get it to be manageable enough to have some success.

[3:54:58] Voice 8: And it's to guarantee,

[3:54:59] not that you rush to have to get

[3:55:01] Voice 8: your thing in,

[3:55:02] Voice 8: this guarantees that you're getting something.

[3:55:05] As opposed to three times 13, I think that equals 39.

[3:55:11] And it's over to the regional planning manager to juggle.

[3:55:15] all so um it's an incremental step and thanks for the good advice on how to do this um the

[3:55:23] Voice 8: planning you're talking about will ensure greater success but it is the start of a project

[3:55:29] Voice 8: the project charter it's a valuable tool it's one of the tools in many

[3:55:35] Voice 5: thanks

[3:55:37] Voice 8: we'll see how

[3:55:38] Voice 8: this goes i'm quite surprised it's made us it's lived this long a day so

[3:55:44] Voice 6: use some examples like

[3:55:46] Voice 6: but you were talking you put a name to a project and give give an example of your vision of that

[3:55:52] Voice 6: working so that

[3:55:53] Voice 3: they can see that let me give you an example galliano the trustees on the

[3:55:58] Voice 3: roman court said we want to do one at a time that wouldn't take on multiple projects um and we got

[3:56:05] Voice 3: four i think done this term three or four three anyway we got done for sure it worked so it worked

[3:56:11] Voice 3: worked there. And I mean, thanks to the excellent work of the planner, because we've got some

[3:56:17] Voice 3: major applications there as well, which felt like projects, feel like projects. But we

[3:56:23] Voice 3: got the SCBR project done. We've got the water project well on the way. We just finished

[3:56:29] Voice 3: another project. So we got, it did work there. And we got a bylaw amendment, like a final

[3:56:37] Voice 3: on your bylaw amendments so we got four done so it did work okay

[3:56:42] Voice 7: so you have some good advice here

[3:56:44] Voice 7: anyway so i'm going to then take it that 7.5.4 before council has presented um before we leave

[3:56:52] Voice 7: this section i just want to ask a question and you're absolutely right uh dan heather

[3:56:56] Voice 7: crowder needs to make this presentation particularly because she's done a significant

[3:57:00] Voice 7: amount of language to pull this together um i am looking at this section of the agenda i'm

[3:57:06] Voice 7: wondering where is it that step on cermak has the opportunity to address council his new role

[3:57:11] as i think it's important ready

[3:57:14] Voice 8: to start so

[3:57:16] Voice 7: as soon as we go to that okay because uh certainly

[3:57:21] Voice 7: this council will want to know whose hands this is in going forward

[3:57:26] Voice 7: perfect so i think that does it for this section so i'm going to move to page 345 of the package

[3:57:33] Voice 7: This is our collaboration section. I like that name, by the way.

[3:57:38] Voice 7: And that's the coastal marine strategy presentation. I'm presuming this is all scheduled and on time and all that kind of stuff.

[3:57:44] Voice 7: And unless there's any questions about presentation or how we're going to handle it,

[3:57:50] Voice 7: we'll forward it to council as presented by general consent.

[3:57:54] Voice 7: Thank you. And here's a new section on our agenda, the Governance Committee.

[3:57:58] Voice 7: committee. And they have two items. And is there a necessity

[3:58:05] Voice 7: to address any of these or questions about either of these

[3:58:08] Voice 7: two items, Dan Rogers,

[3:58:09] Voice 3: Laura's

[3:58:10] Voice 7: discuss 772. Yes. 772.

[3:58:15] Voice 7: Okay, so so so can I forward 771 to council? Yeah, I didn't

[3:58:19] Voice 7: have. So then I will forward 771 to council as presented

[3:58:24] Voice 7: and request for decision and 7.72 governance report review session um vice chair patrick

[3:58:32] Voice 7: so

[3:58:33] Voice 8: there was

[3:58:35] Voice 8: conversation sir at the governance committee of an underlying sentiment around the

[3:58:40] Voice 8: ability for trust council to vote in all four members of executive committee potentially to

[3:58:47] Voice 8: the new to a governance committee and there was there was there was not unanimity around that

[3:58:55] which may express itself at a larger

[3:58:58] Voice 8: trust council session we do have um because it's a free and fair

[3:59:02] Voice 8: election yeah i

[3:59:03] Voice 8: think it's probably unlikely quite honestly so i don't know if we wouldn't offer any

[3:59:09] Voice 8: advice but as the manager of the meeting that might be a moment for people to discuss that

[3:59:16] Voice 8: concept or not but as it stands it's a free and fair election and the chair just strike me that

[3:59:23] Voice 7: it the

[3:59:23] Voice 7: present uh terms of reference to that community is that the membership is

[3:59:31] Voice 7: elected from the entire bar yeah yeah yeah so this is a change in that i don't know that

[3:59:36] Voice 7: i don't know that's that's how it's going forward yeah okay um so anything else on 7.72

[3:59:45] Voice 7: that's 7.71 actually oh i'm sorry am i confused yeah but i that's his comments for him i want

[3:59:51] Voice 7: on 7.71, so now on 7.72, I have a comment or a comment.

[4:00:00] Voice 6: I think this is your opportunity.

[4:00:02] Voice 6: What was presented to us was having discussion first,

[4:00:06] Voice 6: then breakout sessions.

[4:00:09] Voice 6: Our conversations were around having just a broad discussion.

[4:00:13] Voice 6: We want the discussion to be about the governance report

[4:00:17] Voice 6: and not sort of some bad feelings and how it came about.

[4:00:20] Voice 6: You know, there's potential directions the conversation could go

[4:00:24] Voice 6: and that was going to need some facilitation to keep it in.

[4:00:27] Voice 6: and how do we have a forward-looking conversation

[4:00:30] Voice 6: rather than a mirror.

[4:00:33] Voice 6: And then Kate and Louise came up with the idea

[4:00:37] of switching the order here

[4:00:38] and putting it into the breakout sessions first

[4:00:42] so that the trustees could go in and work the teams.

[4:00:46] Voice 6: Now, these questions here,

[4:00:48] Voice 6: this was, I'm sure,

[4:00:50] Voice 6: we gave general direction to staff,

[4:00:53] Voice 6: so I'm sure any feedback on these questions,

[4:00:54] Voice 6: the idea was to give people some homework.

[4:00:57] Voice 6: before the breakout sessions to come come in and sort of control you know confine not

[4:01:02] Voice 6: confine the conversation gives direction to the conversation and then have a reporting out of that

[4:01:08] um which would you know broaden the conversation so that was the

[4:01:15] Voice 5: concept behind it

[4:01:18] Voice 3: okay

[4:01:22] Voice 5: just

[4:01:24] Voice 3: as a technical thing i didn't understand the timing of this because it didn't

[4:01:28] Voice 3: meld with the schedule when we get there so when we get to the schedule you might want to look at

[4:01:33] Voice 3: where this is going in because the two to four right the two to four thirty didn't make any

[4:01:38] Voice 3: sense to me so so um besides how long it is um did the governance committee recognize and consider

[4:01:49] Voice 3: that if we get into the general feedback there are not a few trustees that are

[4:01:57] Voice 3: are not very, aren't that appreciative of the report.

[4:02:06] Voice 3: They think it's not, it's flawed in many ways.

[4:02:11] Voice 3: And how would we want to handle that issue?

[4:02:15] Voice 3: If we can focus on, well, here are the good recommendations

[4:02:18] Voice 3: I could support, that's one thing.

[4:02:24] Well,

[4:02:25] Voice 6: that was the idea.

[4:02:26] Voice 6: This is the opportunity with the questions

[4:02:28] Voice 6: was to sort of be able to pick apart some of that.

[4:02:31] Voice 6: you know there we can all say what we feel about the report or whatever but there's but there's

[4:02:37] Voice 6: there are some good recommendations in the report so that's what we were trying to encourage that

[4:02:43] Voice 6: conversation to come out there are some things that may not be achievable and that should be

[4:02:48] Voice 6: discussed as well by in the group why do you think this is not achievable because there may be someone

[4:02:54] Voice 6: else in the group that thinks it is achievable so that will be a good conversation to have at a

[4:02:58] Voice 6: group level and then it'll it will come to the you know there'd be a report out so some of those

[4:03:03] Voice 6: dynamics will come out well

[4:03:06] Voice 3: one of the dynamics will be it's not achievable because it shows a

[4:03:11] Voice 3: complete lack of understanding of how the trust operates and that's problematic and there are

[4:03:17] Voice 3: and i know people are gonna be watching i'm not i'm alone in this i've heard this from a number

[4:03:23] Voice 3: of places that people don't have that sense of confidence in the in the number of recommendations

[4:03:28] Voice 3: i think the most valid valuable recommendation of that report has already been done the governance

[4:03:33] Voice 3: committee's been struck and uh i think that was an important thing to do um uh there are

[4:03:43] Voice 3: anyway i just think it's going to be a challenging conversation i agree with you it needs to be

[4:03:48] Voice 3: be facilitated some way in a way that we don't because i think people will get stuck on their

[4:03:55] Voice 3: their their um underlying uh value that they place on the report rather than what can be taken out of

[4:04:04] Voice 3: the report that we can utilize

[4:04:05] Voice 6: yes exactly that is the that's the whole thing and i think that's

[4:04:09] Voice 6: where um i think that the entire committee felt that and wanted to keep it in the let's find

[4:04:15] Voice 6: what's useful in

[4:04:17] Voice 5: here and

[4:04:18] Voice 6: get that because that'll be formed some of the recommendations

[4:04:22] Voice 6: of the new committee when it gets shaped in the into the new year

[4:04:26] Voice 3: i'm sorry to diverge and i'm

[4:04:29] Voice 3: sorry to take your time here if it's okay with you with your indulgence okay is what did the

[4:04:34] Voice 3: committee say about executive elections there

[4:04:38] Voice 6: was there were some that felt very oh no on the

[4:04:42] Voice 6: the election the election

[4:04:43] Voice 8: of the executive yeah yeah so um i can respond chair and david can

[4:04:49] Voice 8: if i may speak um we've got a fairly well-worn um or well-understood

[4:04:58] administrative understanding of the limitations associated with the election of the executive

[4:05:04] committee so that's not

[4:05:06] Voice 8: news and we've had in the past and more recently we've gotten advice

[4:05:10] Voice 8: twice to that effect which indicates we are where we are required to be right so any considerations

[4:05:19] Voice 8: of the governance committee well they've run their course to a certain degree but even trustees as

[4:05:24] they said and think about this is given the constrictions on time or constraints we're under

[4:05:31] Voice 8: how do we make that the best process possible to get more time for people to speak do we do

[4:05:36] Voice 8: you heard about me talking earlier do we provide

[4:05:41] Voice 8: some information for prospective people about what EC and all the committees do and how they

[4:05:46] Voice 8: function earlier on the process so that's where energies are going to have to go there is not

[4:05:50] Voice 8: a chance to do something fundamentally different than we've done in the past from a legal perspective

[4:05:58] Voice 8: and that was accepted roundly okay good thank you I

[4:06:06] Voice 6: think it was our this committee that talked

[4:06:09] Voice 6: about preparing maybe prepare some questions for candidates so the candidate in their presentation

[4:06:15] Voice 6: materials because in the in the package after the election goes out and says if you want to be

[4:06:21] Voice 6: let you know just submit something instead of just saying submit something answer these questions

[4:06:27] Voice 6: you know because it might you know how do you work in a difficult situation or how would you

[4:06:30] Voice 6: you know maybe some of the attributes that you'd want to know okay

[4:06:35] Voice 3: sorry to interrupt anyway i just

[4:06:37] Voice 3: i guess my main point about seven points you're gonna have to find a way i agree with that

[4:06:43] facilitation is gonna have to find a way to

[4:06:45] Voice 3: i'm not a big fan of breakouts but i know they can

[4:06:48] Voice 3: work so

[4:06:49] Voice 6: yeah well i mean this is responding trust council asked for this session and so

[4:06:56] Voice 6: yeah i think this is the committee felt good about this approach breakouts was appropriate

[4:07:02] to a lot of the conversation

[4:07:03] Voice 6: i'll stop talking the facilitation of it at the end is going to be

[4:07:08] Voice 6: critical so

[4:07:11] Voice 7: i just may make a couple of remarks i do like having a breakout sessions prior to

[4:07:16] Voice 7: the discussion because i think that whether or not you think the report has any value or not

[4:07:23] Voice 7: we do need to focus on what elements that are identified in that report

[4:07:29] Voice 7: report can we have ideally some kind of consensus on that but we can do these things and then

[4:07:37] Voice 7: indeed the governance committee has to dig deeper on those things that we can't agree on so in an

[4:07:44] Voice 7: ideal situation out of the breakout session comes some of that what can we agree on and stuff

[4:07:50] Voice 7: and then facilitate advancing it but whether or not we want to bring an external facilitator in

[4:07:58] Voice 7: that doesn't have necessarily a context for it or whether it's just something myself and senior

[4:08:03] Voice 7: staff has identified would do um clearly i will have to be very objective in that process and

[4:08:10] Voice 7: provide that opportunity for fair opportunity for people to but the focus i think does need to be

[4:08:20] Voice 7: recognizing that not everybody likes to report but what's in it for the group what's in it that

[4:08:26] Voice 7: is useful to us. Because I think there is

[4:08:28] Voice 7: elements in it that

[4:08:30] Voice 7: are used definitely. So as soon as Dan

[4:08:32] Voice 7: is coming back, we'll

[4:08:34] Voice 7: structure the committee. That's good.

[4:08:36] Voice 7: There's another one that comes immediately

[4:08:38] Voice 7: to mind, but I lost it.

[4:08:41] Voice 7: Conversation. But there are

[4:08:42] Voice 7: a couple of things.

[4:08:43] Voice 7: The low-hanging fruit.

[4:08:47] Voice 7: So I would

[4:08:49] Voice 7: be more than happy to have conversations

[4:08:51] Voice 7: with you or anything

[4:08:53] Voice 7: that you'd like to help prepare me

[4:08:55] Voice 7: mantle for doing that and indeed support at the council table for that would also be obviously

[4:09:01] Voice 7: helping and i will be here as my usual thing is in this place to help facilitate that and if

[4:09:09] Voice 7: somebody else wants to be here too i certainly would appreciate that as well so is there anything

[4:09:15] Voice 7: further on this topic we're just advancing this one to council 7.72 so therefore i'm going to

[4:09:21] Voice 7: take it to a general consent we advance this to 7.72 to council as presented and thank you for

[4:09:26] Voice 7: this conversation this is a really really important to set the stage for future next one

[4:09:35] Voice 7: trust summary updates um i guess if we don't have stuff already um i can certainly add that into my

[4:09:44] Voice 7: letter going out um that we we need these things in written format and just

[4:09:51] Voice 7: consumes extra time

[4:09:52] Voice 7: that we don't need to spend and we want to have opportunity for trustees to speak so um um so

[4:10:00] Voice 7: we'll just uh advance uh advance this uh item 7.8.1 council was presented

[4:10:10] Voice 7: no so this can't wait for me to tell council to bring something right it needs to happen by

[4:10:17] Voice 7: friday yeah in in which case tell me if i'm wrong i'm inclined to not even list them as

[4:10:25] Voice 7: items on the agenda there's no if there's no written report yeah well

[4:10:28] Voice 3: unless you think there's

[4:10:29] Voice 3: going to be a lot of time at the end of the meeting to for people to get verbal updates

[4:10:33] Voice 3: we'll make a verbal update to the end yeah well then they are listening they're on the

[4:10:43] Voice 7: so what's up i

[4:10:44] Voice 6: think leaving them the way i mean it tends to move quite quickly

[4:10:48] Voice 6: where there are no reports or someone says something you

[4:10:50] Voice 7: can see when you get a little

[4:10:51] Voice 7: of funding last time usually it goes fine okay so then we'll advance that to the council and

[4:10:57] Voice 7: maintain the agenda as we'll discuss council priorities chart 7.9 any remarks on that one

[4:11:04] Voice 7: see i'll have some color um i just encourage ec to link three documents 714 which is the ec work

[4:11:15] Work Program Report,

[4:11:16] Voice 8: which you've already approved.

[4:11:18] Voice 8: Trust Council Fuel, which is, I'm going to find it,

[4:11:26] Voice 8: is 7.12, and the Work Priorities Chart.

[4:11:32] Voice 8: Because this is, we're coming to the end of term.

[4:11:37] Voice 8: A trustee who's sitting there, maybe not a member of a committee,

[4:11:41] Voice 8: will be going, hey, EC, where's your work program?

[4:11:45] Voice 8: is it healthy as we move forward is the chair going to write a note to future chair

[4:11:55] and taking a look at all the

[4:11:57] Voice 8: fuel item just taking a look at the fuel items i've gone through and

[4:12:01] Voice 8: i've updated your and given you a bit of an update on the executive committee work program report so

[4:12:06] Voice 8: i think it's it's fairly up to date you can look at it at your next meeting before i determine go

[4:12:11] Voice 8: you know we're done with this we're going to move on with that or work or advance in some way

[4:12:16] Voice 8: and it's the same thing with the trust council priorities chart this is fairly static right

[4:12:22] that's been over time but it reflects um you

[4:12:28] Voice 8: know the updated balance trust in your case the

[4:12:31] Voice 8: amendments the policy statement project climate change emergency which is you know really being

[4:12:37] Voice 8: manifest by policy statement changes that's the aspect of climate change work that you're doing

[4:12:45] Voice 8: it's worth still having a business response to COVID on here as we're about to go into the fall

[4:12:51] Voice 8: reconciliation work could be talking about

[4:12:57] Voice 8: just because it's the last trust council session I wanted to make sure that you looked at those

[4:13:01] Voice 8: three things okay

[4:13:04] Voice 7: so thank you for that I can't help but wonder how everyone would say that

[4:13:10] Voice 7: it was or not we couldn't actually purposely include that as like an appendix that says

[4:13:16] Voice 7: refer to those two items on this chart at the bottom so what it does

[4:13:21] Voice 8: like this is your main

[4:13:24] Voice 8: priorities yeah this is the work management program at the trust you have your own fuel

[4:13:31] Voice 8: and you have a work plan and you you manage trust councils too yeah okay okay so i think it's fine

[4:13:38] Voice 8: but it's always worth looking through those things and not just having me on the consent agenda

[4:13:42] Voice 8: just to make sure that we're in a good place i think i think you are

[4:13:46] Voice 8: because this is something that we tend to also

[4:13:49] Voice 5: so you're saying let's not let's find it

[4:13:57] Voice 5: then

[4:13:57] Voice 6: i would say then for like regional planning committee then even though you're

[4:14:03] Voice 6: referencing the other one and at least put the bullet points as to what those one two is two

[4:14:08] Voice 6: two is have names yeah yeah okay makes that a bigger section but just the name yeah

[4:14:16] Voice 7: 7.9

[4:14:19] Voice 7: Okay, so then by general consent, I'm going to say forward that council has amended, which is an expansion of those tax factors.

[4:14:28] Voice 7: Good.

[4:14:29] Voice 7: Excellent.

[4:14:32] Voice 7: 7.10, draft November trust council three-day schedule.

[4:14:38] Voice 7: That's a late item, came in your addendum.

[4:14:42] And who wants to speak to that overall?

[4:14:46] Voice 8: I would start, and then Lori's got the specifics.

[4:14:49] Voice 8: Okay, let me do so.

[4:14:50] Voice 8: So as you look at this, I think at this point your look just council will approve it

[4:14:56] We're looking at the broad

[4:14:58] Elements the first day is is inauguration

[4:15:02] Taking of oaths

[4:15:04] And addressed by First Nations song these people that outreach is going to be made

[4:15:12] We'll have drop-in sessions. They seem to work for trustees before

[4:15:17] sessions the official

[4:15:20] Voice 8: starting business on the Tuesday where people can get their computers or get logged on and so forth

[4:15:27] Voice 8: or maybe not um and then moving into business on the second day a welcome and remarks overview of

[4:15:34] Voice 8: the island's trust so that's where staff initiate discussions and review of the core functions in

[4:15:41] the island's trust

[4:15:41] Voice 8: we then have a notice of elections around ec moving into a governance

[4:15:47] Voice 8: session lunch so here's where council roundtable there's two hours there are priorities and

[4:15:53] Voice 8: perspectives that would be the opportunity for yourself um and working with your team here

[4:16:03] to look at how do you like that conversation so should we have

[4:16:06] Voice 8: it as a good one to have

[4:16:08] Voice 8: um that kind of thing okay then uh we go into meeting procedures because we need to have those

[4:16:16] Voice 8: and then towards the end of the day or if not and we can we can work on this trust council is going

[4:16:22] to look at this and generally approve it but i still think it's within your purview to make

[4:16:26] changes because there's going to be more detail coming there would be candidate presentations for

[4:16:32] um ec and the conservancy and

[4:16:36] Voice 8: then the next day planning services budgeting and then elections

[4:16:39] Voice 8: ultimately we own

[4:16:43] Voice 5: this exactly yes so

[4:16:47] Voice 8: that's there for you

[4:16:48] Voice 5: it's

[4:16:52] Voice 8: 75 it's 75 what

[4:16:59] Voice 8: it's 75

[4:17:00] Voice 8: we're detailed right yeah we're

[4:17:07] Voice 5: light on business no business it's all about orientation

[4:17:10] Voice 5: that's purposeful compared to previous

[4:17:17] Voice 5: is december we're doing it quicker early

[4:17:26] Voice 8: december which will be first nations we're looking at how

[4:17:33] Voice 8: to best present this in a way that's for everybody whether it's a discrete presentation or it's

[4:17:40] Voice 8: actually filtered through into all of the business elements of reconciliation principles of programming

[4:17:47] Voice 8: me you know it's just the action plan into all these various pieces sort of built in um

[4:17:55] Voice 7: so are there any remarks from what the ceo said or those i'm going to go to lori and ask her about

[4:18:01] Voice 7: any logistics or otherwise um

[4:18:07] Voice 12: no i don't have anything to add right now okay thank you

[4:18:13] Voice 7: so well or sorry swell i

[4:18:16] Voice 6: just have a question um thursday in the morning it says local planning

[4:18:20] Voice 6: services and budgeting these are orientation sessions i gather yes yeah um

[4:18:26] Voice 6: is there somewhere

[4:18:26] Voice 6: here where they're going to talk about the conservancy that

[4:18:30] Voice 8: would be in the next uh it

[4:18:31] Voice 8: would be in the overview of the islands trust and we'd have to have it so this is a two-hour session

[4:18:37] Voice 8: at the top so this is where we'd be talking about the first nations um reconciliation principles the

[4:18:43] Voice 8: conservancy okay

[4:18:45] Voice 2: just making sure the conservancy is in there first

[4:18:46] Voice 8: yeah the directors would be

[4:18:48] Voice 8: introduced their kind of responsibility areas how a trustee would interact um a bit on council

[4:18:56] Voice 8: committees as a lead-in to the governance session but yeah we would that's

[4:19:01] Voice 6: where as long as it's in

[4:19:02] Voice 6: there sometimes islands trust is over here and island's trust conservancy is over here so i just

[4:19:06] Voice 6: want to make sure that they were well

[4:19:08] Voice 8: you know what i could

[4:19:08] Voice 8: actually change the title to overview

[4:19:11] Voice 8: review the alms trust and i

[4:19:12] Voice 5: think that would be helpful thank you everybody okay we're going to

[4:19:22] Voice 5: take it then that this will be forward to council that's

[4:19:28] Voice 7: um so 7.12 now is the september

[4:19:36] Voice 7: 20th to 23rd trust council agenda it's also a late item in your package um and uh if you'll

[4:19:45] Voice 7: bring that up on the screen for us actually page 364 or 65 i guess it is oh no it's in the addendum

[4:19:55] Voice 7: yeah

[4:19:55] Voice 12: sure that can be a schedule or did you wish to address the agenda first um we just did the

[4:20:01] Voice 12: schedule

[4:20:02] Voice 7: oh sorry i got ahead of myself you're right so the draft september uh agenda schedule

[4:20:09] Voice 7: schedule is the next item to look at and then we'll go to the agenda so this is what we're

[4:20:17] Voice 7: planning here um any thoughts or introduction remarks

[4:20:24] Voice 8: jl

[4:20:25] Voice 7: yes

[4:20:26] Voice 8: could you make it a little

[4:20:27] Voice 8: smaller actually so you can see the whole day it's uh i think are we doing the agenda or the

[4:20:33] schedule schedule

[4:20:34] Voice 3: schedule that's the that's the that's the agenda all right let's get three days

[4:20:40] Voice 7: oh i'm sorry

[4:20:41] Voice 3: i'm in the wrong place

[4:20:45] Voice 8: can we make it even smaller so we can see the full days perfect so can you see it's going to

[4:20:51] Voice 8: be a little bigger and we've got we've got oh you've got it here okay right so does this does

[4:20:58] the rhythm of this seem to

[4:21:00] Voice 8: work um the governance committee is being moved to the end of day on

[4:21:04] Voice 8: wednesday um it's correct here i think so we'll correct it on the schedule um the first day is

[4:21:17] Voice 8: it's not effective we have um work and then we go into administrative services assumptions

[4:21:28] Voice 8: principles associated with budgetary courses so i think monday's going to be relatively light

[4:21:32] Voice 8: moving into the delegations of public comment just even where we are in the cycle here i think

[4:21:44] Voice 8: we have to make clear this policy statement is a session lord yes so that's a dedicated session

[4:21:52] Voice 8: at the end of that program right there yes this is a

[4:21:56] Voice 8: policy statement session and the chair of tpc

[4:22:01] Voice 8: and that

[4:22:02] Voice 7: needs to be moved back one um tab position right it's a new item it shouldn't be

[4:22:09] Voice 7: set under is that what you mean no

[4:22:12] Voice 8: it's a discussion it's a discussion item and it's

[4:22:14] Voice 8: fine there'll be the director's report and the policy statement session okay we're just getting

[4:22:19] Voice 4: you know an hour and a half to two hours

[4:22:21] Voice 8: yes we've got two hours scheduled and i'm really

[4:22:24] Voice 8: focusing you on the how much for these topics how much time there is i

[4:22:28] Voice 4: see laura's got

[4:22:28] Voice 12: a session

[4:22:30] Voice 12: outline would be helpful because it's just presented as a briefing yeah

[4:22:36] Voice 8: yeah for sure

[4:22:36] Voice 8: we need a session outline so we'll develop that and add it to the agenda and

[4:22:44] Voice 5: then i just heard

[4:22:44] Voice 5: today that discussion around this policy amendment rfd makes

[4:22:55] Voice 8: you make sure that that's um talking

[4:22:56] Voice 8: about priority setting so i think we might need to do a little bit of timing for that but we have

[4:23:01] Voice 8: plenty of time and they need to go around if we're good i

[4:23:06] Voice 5: know we can offer you yeah come on

[4:23:13] Voice 5: i'm i'm just

[4:23:15] Voice 3: thinking so the coastal marine strategy is only an half an hour

[4:23:25] Voice 3: it's only here is half an hour i thought it was longer than that probably shouldn't be well there

[4:23:32] Voice 3: four speakers in the big q a so you might i i'm trying where's the action 3

[4:23:39] Voice 5: 45. no it's only

[4:23:49] Voice 5: listed as half an hour okay i

[4:23:52] Voice 3: mean i'll leave it to you to decide i think it needs more time um

[4:23:57] can i just ask the question generally what we think we're doing for two hours in

[4:24:04] Voice 3: the trustee

[4:24:05] Voice 3: roundtable 45 minutes well

[4:24:13] Voice 7: um i think i discussed that and there's been an expression of interest

[4:24:19] Voice 7: for a longer discussion of you know anything from what we've learned to a necessity to talk

[4:24:26] Voice 7: about short-term vacation rentals and to talk about there's one other item that escapes me at

[4:24:31] Voice 7: the moment and so rather than just doing a single go-round where people get which they get to say

[4:24:37] Voice 7: there's a little mini report that maybe do that once and then provide an opportunity for any

[4:24:42] Voice 7: further item discussion items that people want to speak about acknowledging that there might be

[4:24:48] Voice 7: those who want to speak about something i can think of a number of other trustees that have

[4:24:52] Voice 7: written in already um that they may want to speak to a topic and that would provide an opportunity

[4:24:58] Voice 7: for some interaction outside of the sparse round table but i'm happy to go with however this body

[4:25:06] Voice 7: thinks we want to this is the last chance for some trustees to say whatever it is they want to say

[4:25:15] Voice 7: i

[4:25:16] Voice 6: wonder if um we might want to pose a question and that's something like what has changed over

[4:25:22] Voice 6: the term what's an emerging issue like a bit of reflection in there in terms of uh because it has

[4:25:32] Voice 6: been such an interesting time with COVID and the changes in tourism, numbers of people coming

[4:25:39] Voice 6: to islands and things like that. Maybe

[4:25:41] Voice 1: I just got

[4:25:41] Voice 6: it on my mind because of the time of year.

[4:25:45] Voice 6: Bicycle paths, I don't know. I just wonder if that might be worth asking the question

[4:25:51] Voice 6: or posing a question because just to say round table sometimes people just

[4:25:56] Voice 6: tell you things that are happening

[4:25:58] Voice 6: and if our goal

[4:26:01] Voice 6: here is to

[4:26:03] Voice 6: brief

[4:26:06] Voice 6: the returning trustees on

[4:26:08] Voice 6: making sure

[4:26:09] Voice 6: returning this is

[4:26:11] Voice 6: determined

[4:26:12] Voice 6: the

[4:26:13] Voice 3: ones that are coming back

[4:26:15] Voice 3: the

[4:26:15] Voice 6: ones that will be coming back

[4:26:16] Voice 6: well

[4:26:17] Voice 3: I

[4:26:17] Voice 6: just want to

[4:26:22] Voice 6: find a purpose for this round table

[4:26:24] Voice 6: and so what's

[4:26:26] Voice 6: the what what's the is there a potential collaboration happening here or is it

[4:26:31] Voice 6: informing each other or is it to identify i'm trying to identify emerging topics uh that we

[4:26:38] Voice 6: might want to refer to the next incoming trust council so i just um i don't i don't want to

[4:26:44] Voice 6: waste the opportunity of the reflection that could come at the very end here since we're getting

[4:26:48] Voice 6: together so

[4:26:51] Voice 8: i think this was born um this is an hour initially and now it's two hours

[4:26:57] Voice 8: based on conversations i had with the chair and i think two or three trustees wrote in and saying

[4:27:04] Voice 8: this is the time to really have good long conversations or um there was a couple trustees

[4:27:09] Voice 8: wrote in with specific topics they want to talk about climate change indicators or housing

[4:27:15] Voice 8: affordability or so those are correspondences i don't know whether we probably didn't all get

[4:27:20] Voice 8: them i got them and i think chair luck has i think your first question is do you want to do that at

[4:27:27] all or just have a regular round table how things are going and shrink it down by an hour and if you

[4:27:33] if

[4:27:34] Voice 8: no you think this is a moment for people to have some further opportunity to speak is their

[4:27:42] Voice 8: last opportunity perhaps as a trustee there's an extra hour associated with that and if you do

[4:27:49] Voice 8: should that be led by a question or two or not if you eliminate that and you just move everything

[4:27:55] Voice 8: out you'll have a shorter day on the monday yeah

[4:28:01] Voice 7: so i'm open to suggestions because the other side

[4:28:04] Voice 7: it can be a positive session or a negative session

[4:28:07] Voice 5: yeah right and

[4:28:08] Voice 7: that's worth considering

[4:28:09] Voice 7: i

[4:28:10] Voice 3: think that's very much worth considering yeah yeah um i must admit i'm a little concerned that

[4:28:16] Voice 3: there'll be some philosophizing um reflections on where

[4:28:24] Voice 6: we went wrong

[4:28:25] Voice 6: where we're pointed questions about or yeah personalities well

[4:28:33] Voice 3: and that's when my concern

[4:28:35] Voice 3: and i you probably all saw my reply to trustee johnson johnston yes and and i understand what

[4:28:42] Voice 3: his motivation was um but i think it's way too late to start a discussion about what does the

[4:28:49] Voice 3: trust mean i mean i think his intention is is if we have those discussions early on and people

[4:28:54] Voice 3: understand each other that somewhere on the line will come to consensus um i'm not sure that was

[4:29:03] Voice 3: going to be true i tend to agree with trustee fast vice chair fast that um if they had some

[4:29:09] Voice 3: direction about a specific topic that would be an important thing for us to talk about

[4:29:15] Voice 3: uh to provide some direction because i don't i don't know that i mean i'm very tempted to have a

[4:29:23] Voice 3: family um and watch the bent about but is that useful for the trust right um i think it should

[4:29:31] Voice 3: be a topic or at least an issue session that's useful for the trust not necessarily for trustees

[4:29:39] Voice 3: to get closure they can get closure i can get closure people can get closure in any way they

[4:29:45] Voice 3: want this should be a useful discussion for the for the staff and for the trust council going

[4:29:50] Voice 3: forward so maybe it is what are the maybe it is what are the emerging issues that you've seen

[4:29:57] Voice 3: that we think the trust has to make

[4:30:00] Voice 3: i don't know i mean i may not but because otherwise it could devolve um and i don't

[4:30:11] Voice 3: mind it even being topic do you want to talk about what should we do with stvrs although

[4:30:17] Voice 3: i don't know how that advances us that's probably something for the rpc to work on

[4:30:21] um and i i uh but or should we be doing climate change it

[4:30:27] Voice 3: cares yeah give us half a million

[4:30:29] Voice 3: dollars and we'll do it um of course we should be doing it uh but we we don't have the funding

[4:30:34] Voice 3: to do it i mean that's so i i'd be tempted to sort of have a general but important question like

[4:30:42] Voice 3: what are what are the most important issues and trust to be focusing on from your perspective

[4:30:48] Voice 3: for the next four years um i don't know what do you think so do you know what the dilemma is there

[4:30:54] sure work I know they're all not coming

[4:30:56] Voice 3: back but what's the opportunity for campaigns

[4:30:59] Voice 5: well that's

[4:31:00] Voice 3: true I

[4:31:02] Voice 5: can say that um and I don't think this is the opportunity for that okay

[4:31:12] Voice 5: no

[4:31:12] Voice 7: matter what you topic it oh yeah it's gonna be for sure but we can encourage you to discourage

[4:31:18] Voice 7: it and then there's a challenge for the chair to manage that content when

[4:31:24] Voice 7: it maybe is

[4:31:28] Voice 7: overtly campaigns

[4:31:29] Voice 7: it

[4:31:30] Voice 3: may be

[4:31:32] Voice 3: probably may come up during the public

[4:31:35] Voice 3: commentary too you may have candidates

[4:31:37] Voice 3: that want to speak for three minutes

[4:31:38] Voice 3: and that

[4:31:39] Voice 7: will be a challenge to the

[4:31:40] Voice 7: this

[4:31:40] Voice 3: is not a

[4:31:42] Voice 3: venue for campaigns

[4:31:43] Voice 3: but then

[4:31:45] Voice 3: what's the what do we want what is

[4:31:46] Voice 3: the purpose of the round table

[4:31:49] Voice 3: unless

[4:31:50] Voice 3: unless it's you could

[4:31:53] Voice 3: do if I had a better feeling

[4:31:55] Voice 3: about the thing I'd say what did we learn but I have a feeling that very

[4:32:00] Voice 3: quickly become not a very positive experience I

[4:32:04] Voice 6: like emerging issues I do

[4:32:07] Voice 6: like that you know because I you know I did I did I corresponded with one of the

[4:32:12] Voice 6: Hornby Isle of Trustees you know he's fired up and feels this is still a big

[4:32:20] Voice 6: issue let's call it emerging issues yeah i think emerging issues that um it does it can be it could

[4:32:27] Voice 6: be issues you're already dealing on but emerging it needs more attention i mean you know you don't

[4:32:32] Voice 6: need to work the solution but just talk about what it is

[4:32:36] Voice 6: engagement one of the various issues

[4:32:39] Voice 6: issues that are emerging and that implies looking to the future and it also uh sometimes i mean

[4:32:49] Voice 6: we're in a time of rapid change right with so many things we're much the same and

[4:32:56] Voice 6: to avoid the

[4:32:58] Voice 6: speechy part it's it's it's why is it an issue yeah and then not

[4:33:03] Voice 6: the solution this is not a

[4:33:05] Voice 6: solution working because that's going to be the next uh trust council's job yeah this is why is

[4:33:11] Voice 6: it an emergent issue yeah

[4:33:13] Voice 7: okay so that would avoid so should we just call this session emerging

[4:33:19] Voice 7: issues and then how much time do we want to allocate to that is it a two minute per trustee

[4:33:24] Voice 7: thing or do we want to provide a second go around and of course maybe it's as has been suggested for

[4:33:32] Voice 7: the other section is this is not a go around the table but raise your hand if you want to speak

[4:33:37] Voice 7: to other issues and maybe that does fuel a more thoughtful conversation i like that idea do you

[4:33:45] Voice 8: want an hour and 45 minutes i guess you

[4:33:49] Voice 6: know what it also is an opportunity we could do another

[4:33:54] Voice 6: breakout group if we wanted to actually have discussion it seems to me trustees want to

[4:33:58] Voice 6: discuss things yeah but

[4:34:02] Voice 6: i i don't know i don't think that really helps no so i think the

[4:34:07] Voice 6: identifying the emerging issues and uh in the in the anybody who puts their hand it's understanding

[4:34:13] Voice 6: it so it's it's really focusing on understanding why it's an issue yeah so it's not working yet

[4:34:18] Voice 6: yeah so it might not be just two minutes per it might be more people add to identifying it or say

[4:34:26] Voice 6: i see that too and here's why or something like that but anyway i like the way that it focuses

[4:34:32] Voice 6: forward so why

[4:34:33] Voice 3: don't we just schedule the break for 2 30 and if it goes a little longer you've

[4:34:37] Voice 3: got some flexibility and if we end early that day yay because it's a long day yeah i mean we

[4:34:45] Voice 3: get we start at 10 o'clock in the morning and go to eight o'clock or nine o'clock at night

[4:34:49] Voice 3: so yeah okay okay so that's we're going to do emerging issues emerging issues 2 30 to come back

[4:34:57] Voice 3: at three carry on if we end at four a little early that that's just great right okay

[4:35:04] Voice 7: and i think we

[4:35:06] Voice 7: had consensus on not round table but if you want to speak to this right here

[4:35:10] Voice 5: yeah a little there

[4:35:13] Voice 5: are some people that don't always put their hand up well

[4:35:19] Voice 7: i can purposefully ask yeah that that's

[4:35:22] Voice 7: the role of the chair so thank you for that reminder i think that's definitely you know i

[4:35:27] Voice 7: can just i can look at people and go there are certain hands i haven't seen go up do you have

[4:35:32] Voice 3: something yeah i

[4:35:33] Voice 3: think i think i think we'd like to focus it on we can't do that on zoom

[4:35:38] Voice 3: emerging policy issues too like not not i i don't think this is the time to sort of go

[4:35:45] Voice 3: oh the emerging issue is how someone saying how do we restructure the trust that's not what this

[4:35:51] Voice 3: But it's emerging climate change or indigenous or emerging issues like that.

[4:35:56] Voice 3: That's what we're looking for.

[4:35:57] Voice 3: So we make money.

[4:35:58] Voice 3: Emerging policy issues.

[4:36:00] Voice 7: There's an interesting mechanism which has seemed utilized in other sessions I've been in,

[4:36:04] Voice 7: where you submit a question or a remark on the chat,

[4:36:08] Voice 7: and then you provide the opportunity for the person to speak.

[4:36:15] Voice 6: I think some trustees aren't used to using the chat yet.

[4:36:18] Voice 7: And I prefer, I try not to use the chat.

[4:36:22] Voice 6: Yeah,

[4:36:22] Voice 7: there are some that are.

[4:36:23] Voice 7: that right okay let's leave that that's enough conversation on that i second so in general then

[4:36:30] Voice 7: the three-day schedule which we're looking at right now we will forward the council as amended

[4:36:37] Voice 7: there's some tweaks there is that okay yeah so then the next item then is indeed the

[4:36:44] Voice 7: draft three-day calendar um and that's on page 364 of the regular package and that's it spelled

[4:36:52] Voice 7: out in detail with the consent agenda items and i think what i heard right at the beginning of

[4:36:57] Voice 7: the meeting is let's move those things into consent agenda that we want to um and trustees

[4:37:05] Voice 7: can always pull them out and i can even say that as we move items here to provide opportunity for

[4:37:13] Voice 7: conversation and if you want to pull these out that was the intention as you pull them up so

[4:37:20] Voice 7: So are

[4:37:21] Voice 6: we still in the addendum?

[4:37:22] Voice 7: We are

[4:37:23] Voice 6: in the addendum.

[4:37:24] Voice 6: So I'll get you to cast your eyes

[4:37:26] Voice 7: on that agenda.

[4:37:26] Voice 7: And that's on page 364.

[4:37:30] Voice 7: No, it's in the addendum.

[4:37:31] Voice 6: The addendum.

[4:37:33] Voice 7: Oh, is it?

[4:37:34] Voice 7: Yeah.

[4:37:34] Voice 6: Yeah.

[4:37:36] Voice 6: Page 3.

[4:37:36] Voice 6: OK,

[4:37:37] Voice 7: wherever it is.

[4:37:38] Voice 6: Yeah, it's up there.

[4:37:40] Voice 7: I sort of, my addendum, because I'm

[4:37:43] Voice 15: looking at the addendum.

[4:37:48] Voice 5: No, you're right.

[4:37:53] Voice 7: Who ever said this was easy?

[4:37:55] Voice 7: Okay, so in the addendum, and that's on page three,

[4:37:59] Voice 2: thank

[4:38:07] Voice 5: you for your remarks that this consent

[4:38:08] Voice 7: agenda stuff has helped us.

[4:38:16] Voice 7: Just give me a moment to reflect, and otherwise I'll move forward as this is presented.

[4:38:23] Voice 7: Okay, so then we'll take it by general consent at 7.12 before the council has presented.

[4:38:28] Voice 7: Good job, Lori.

[4:38:29] Voice 7: Thank you for your background work in getting this to work as well.

[4:38:34] Voice 7: A lot of the credit goes to you.

[4:38:37] Voice 7: Ah, there we go.

[4:38:38] Voice 7: That does it for council.

[4:38:39] Voice 7: Celebration.

[4:38:40] Voice 7: well done yeah and we're at uh is that right one thirty thirty eight so here we are executive

[4:38:51] Voice 7: committee project so we're on to business here we've got digital public meetings update options

[4:38:56] Voice 7: briefing at 8.111 who's going to speak to this one

[4:39:01] Voice 8: so um you know when you wish the thing was

[4:39:06] Voice 8: different than it was but it still is the same way that's the feeling you should be having right now

[4:39:12] Voice 8: as executive committee as we provide this report to you um um the good news is it will be others

[4:39:21] in the future potentially yeah right and uh the easy the

[4:39:28] Voice 8: better way to say all that is that

[4:39:30] Voice 8: this report should summarize where we are we owed you this report to one canvas us to your

[4:39:37] Voice 8: experience two to double check the technology to see whether we have the appropriate technology for

[4:39:42] Voice 8: our circumstance three to acknowledge any of our practices and policies and procedures to those

[4:39:47] Voice 8: need changing i'd love to sit here with the magic bullet we don't have one um we'll be able to refine

[4:39:54] Voice 8: each one of those pieces a little bit make it a little bit better but we simply don't have a

[4:40:00] Voice 8: resource that can manage this to lighten your vote at this time um we don't think there's a new

[4:40:07] Voice 8: new technology other than the Starlink

[4:40:10] Voice 8: that might be helpful,

[4:40:12] Voice 8: but I don't know how many of those we need.

[4:40:15] Voice 8: It'd be just like carrying two things around.

[4:40:19] Voice 8: I think that some of this will be solved

[4:40:22] Voice 8: at the community level too,

[4:40:23] Voice 8: as LTCs determine what level of public,

[4:40:28] Voice 8: what is public participation in their perspective.

[4:40:31] Voice 8: Remember, we started this term

[4:40:33] Voice 8: with quite a varied understanding of what that is.

[4:40:37] Voice 8: likely the communities have enjoyed the fact that it's much more transparent to the trust

[4:40:42] Voice 8: um but we'll we'll see and certainly as we get the onboarded fiber key fiber network and the cable

[4:40:51] Voice 8: less and less we'll apparently be able to say that we don't have the capacity to do that so

[4:40:56] that will make things easier the

[4:40:58] Voice 8: crux of the matter is we either get we'll still need either

[4:41:02] Voice 8: their staff if they're attending or vice chairs to take some equipment or we have to buy more

[4:41:09] Voice 8: equipment and install it in each location so in a way this is giving you the current update

[4:41:19] Voice 8: on where we are and it does not have a single solution probably the best solution moving into

[4:41:27] Voice 8: the future if you go to the conclusion of this is to have some resource dedicated to providing

[4:41:33] providing ongoing triplex duplex meetings on

[4:41:40] Voice 8: behalf of the islands trust no jurisdiction that

[4:41:43] Voice 8: does this in canada i bet i would wager what we're trying to pull off maybe

[4:41:49] Voice 5: triplex duplex means

[4:41:51] Voice 5: well

[4:41:51] Voice 8: so that like we have not just broadcasting not just recording live response we want live

[4:42:00] Voice 8: response from a staff perspective so that means our staff don't have to be all over the place

[4:42:05] Voice 8: like they used to be um and it saves on uh our carbon footprint and the impacts as well

[4:42:12] Voice 8: um and we can get more varied people and experts into an ltc meeting if you have this ability than

[4:42:17] you would if you're always directed to it um so that so many wins associated with that i think

[4:42:24] that

[4:42:24] Voice 8: uh the next trust council is going to have to grapple with do they want to have a funded

[4:42:28] Voice 8: position that manages this it didn't happen here it didn't happen in this term um

[4:42:35] Voice 6: thank you for

[4:42:37] Voice 6: this report i think this is really great to have it sort of wrapped up like this and here's the

[4:42:41] Voice 6: position we still find ourselves in i think we should congratulate ourselves for having

[4:42:46] Voice 6: gone so far with everybody working staff working off the sides of the desk from the

[4:42:52] Voice 6: i.t department to the people trying to take minutes and do admin tasks let alone

[4:42:59] Voice 6: vice chairs who we've all managed to do it and i think that's great i don't know about um new

[4:43:05] Voice 6: new trustees coming in or new vice chairs might need some special care or help, you know, to get

[4:43:14] Voice 6: things going. But in general, I think everybody through the trust area and I'm talking citizens

[4:43:19] Voice 6: here as well as appreciating the digital world now having the honest trust in it. And I say that

[4:43:30] Voice 6: because some people live more i think in the digital world than we think and um so for example

[4:43:37] Voice 6: people on hornby cooking are also following the trust council uh sorry the local trust committee

[4:43:44] Voice 6: meeting and when they hear their topic is getting close they uh put the lid on the pot turned off

[4:43:48] Voice 6: and come they drive down so anyway they can participate several ways um but i uh i think

[4:43:56] Voice 6: this is a good report and i've just proposed i think it's good that it just go ahead and um

[4:44:03] Voice 6: that we recognize that we're doing something uh that others do not

[4:44:10] Voice 6: um i'm finished it says here that chairs are surveyed i was not surveying four of us

[4:44:19] Voice 8: so i

[4:44:19] Voice 8: was assured that you were all surveyed so let's see if mark's in the building

[4:44:25] Voice 8: and we'll get him down here and he said that there's conversations with all and this is a

[4:44:30] Voice 6: demonstration this isn't even all of it uh this is also

[4:44:36] Voice 3: they have talked to him at some lunch

[4:44:39] Voice 6: you know that food you bring breakfast lunch and dinner and water and uh and and run to catch

[4:44:47] Voice 6: ferries that are low

[4:44:48] Voice 7: and you bicycle to the meeting and

[4:44:52] Voice 12: it's heavy she did

[4:44:53] Voice 7: but um two or three times yeah

[4:44:57] Voice 6: um it does say in there that it's heavy yes but i don't think

[4:45:02] Voice 6: they thought in all the other stuff your computer bag your personal items and your food that you

[4:45:08] Voice 2: called

[4:45:08] Voice 6: for the day i had a long conversation with mark on the phone he called me and um and i

[4:45:15] Voice 6: certainly gave him lots of info and i've been forwarding messages and sending emails and stuff

[4:45:20] Voice 6: i won't

[4:45:21] Voice 3: say i haven't talked to him but i don't recall

[4:45:23] Voice 3: a sort of a formal so i'm

[4:45:25] Voice 6: going to ask him

[4:45:25] Voice 6: i've only talked to him as i've been frantically trying to get a meeting up and running

[4:45:33] Voice 6: uh you know with him in one year going well if you had more time

[4:45:39] Voice 7: i don't want to reflect on my own mess up yesterday but there's there was a scenario

[4:45:44] Voice 7: where guess what?

[4:45:45] Voice 7: I had the technology, right?

[4:45:47] Voice 7: So they had to delay the meeting an hour

[4:45:49] Voice 7: in order to get some technology.

[4:45:51] Voice 7: I don't know what you call it.

[4:45:52] Voice 7: My husband wrote this.

[4:45:54] Voice 7: Well, thank you to your husband.

[4:45:56] Voice 7: And so indeed they were able to pull it off,

[4:45:59] Voice 7: but that was a fortunate circumstance that allowed that

[4:46:02] Voice 7: because otherwise they'd mess.

[4:46:04] Voice 7: And quite honestly, the tripod, they're cheap.

[4:46:07] Voice 7: Every office should have one.

[4:46:08] Voice 6: Well, I

[4:46:09] Voice 7: have to say that

[4:46:09] Voice 6: my comments are,

[4:46:12] Voice 6: I think that I think we still need to have a hang on to that vision I think talk about

[4:46:18] Voice 6: notes to future chairs I mean I I think we want to have equipment remain on island and I think

[4:46:26] Voice 6: the broad the broad broadcasting um you know being able to project project that's the word

[4:46:32] Voice 6: sorry projection of you know materials and especially when we have guest speakers and

[4:46:37] Voice 6: and so forth be able to come in that we need they'll do that there is a definite expectation

[4:46:42] Voice 6: i mean we've raised the bar um the communities that we've been live streaming on

[4:46:47] Voice 16: um

[4:46:48] Voice 6: expect it

[4:46:49] Voice 6: and when it doesn't work which sometimes the venue you've had a good experience with wi-fi

[4:46:53] Voice 6: all of a sudden their wi-fi isn't working or quits halfway through a meeting uh we hear it

[4:46:59] Voice 6: yeah and um and some of our trustees are a bit more you know in on the social media conversations

[4:47:06] Voice 6: and they're getting feedback during the meeting

[4:47:08] Voice 6: about something working, not working.

[4:47:11] Voice 3: So my feedback would be,

[4:47:14] Voice 3: I think this was an excellent first attempt.

[4:47:16] Voice 3: It's inconvenient, but it's okay.

[4:47:19] Voice 3: I've had to change some of my practices

[4:47:22] Voice 3: in terms of getting the meeting.

[4:47:23] Voice 3: Instead of walking to the meetings,

[4:47:25] Voice 3: I now get picked up and driven.

[4:47:27] Voice 3: But I still walk on the ferries.

[4:47:30] Voice 3: I think the equipment has been pretty reliable.

[4:47:34] Voice 3: level the connectivity has been a bit of an issue the zoom capability is they keep having problems

[4:47:41] Voice 3: with getting the meeting started when it works it works and when it doesn't it doesn't and we

[4:47:46] but

[4:47:46] Voice 3: either Dave or Mark have been incredibly responsible if we had a problem we really um

[4:47:55] Voice 3: they've really stepped in Dave beast and hadn't stepped in yesterday to start my meeting because

[4:47:59] Voice 3: because we couldn't get the Zoom meeting to start broadcasting.

[4:48:04] Voice 3: And I don't, and I obviously, you know,

[4:48:07] Voice 3: just like we're all various levels of technology from nothing to probably a

[4:48:12] Voice 3: lot better.

[4:48:15] Voice 3: We're all staff, you know,

[4:48:18] Voice 3: that aren't hired specifically into this role that are trying to do,

[4:48:23] Voice 3: learn as they go, the planning assistance.

[4:48:26] Voice 3: and they they are on different levels and they and they've certainly it's gotten better as we go

[4:48:32] Voice 3: along um and so you know what i think it's been great but i totally support that we need to get

[4:48:40] Voice 3: somebody to manage this process if we're going to do it and you and some islands will say no we

[4:48:46] Voice 3: don't care uh main island will say we don't care uh galliano they will say we have to have

[4:48:54] Voice 3: and those are the only two examples i can can give off the top of my head but they will say

[4:49:01] Voice 3: we have to have and we have to have connectivity all the time wherever we go so because everybody

[4:49:06] Voice 3: has to be so it's different i think we have to do this so i think the recommendation is

[4:49:12] Voice 3: but it's going to have to be budgeted yeah what are you going to do with the i don't know where

[4:49:21] the

[4:49:21] Voice 3: new executive committee is i mean are they going to get these cases and off they go um yes

[4:49:27] Voice 3: that's

[4:49:28] Voice 6: what i meant they're going to need some support at the beginning so that's a

[4:49:34] Voice 8: big damn need the the challenge is going to be they will not have had the experience that you

[4:49:40] Voice 8: had of say why do they have to change things things are working okay right whereas you had

[4:49:48] Voice 8: to live through it wasn't working and that's just making do yeah so i just don't know whether they're

[4:49:54] Voice 8: going to feel the impetus to to do that and of course any other built-in staff future need

[4:50:04] Voice 5: it's going to compete with this i think i saw lori and then sure

[4:50:07] Voice 5: i

[4:50:08] Voice 6: think of all my experiences because i get to see all three regions i think will will conningham has

[4:50:16] Voice 6: i think worked out the bugs of working between us and getting the meeting up and running i think

[4:50:23] she's figured out some things i've had the least issues with getting my meetings up and running um

[4:50:30] so i think i

[4:50:31] Voice 6: think finding out whatever it is she's doing um will help she's

[4:50:36] Voice 8: customized it to

[4:50:37] Voice 8: each probably ltc and not doing a whole bunch of other stuff no

[4:50:42] Voice 6: well probably but i'm just

[4:50:43] Voice 6: saying

[4:50:43] Voice 8: carried all the equipment

[4:50:44] Voice 6: yes but i'm just like by going in and clicking and having

[4:50:48] Voice 6: it work without having it i haven't had to call um dave she's

[4:50:54] Voice 8: troubleshot

[4:50:55] Voice 6: my issues um so that i

[4:50:58] Voice 6: don't have

[4:50:58] Voice 8: them now the survey is attached to this report right and there's a question there so

[4:51:03] Voice 8: you're indicating that those this report says that you were all asked these questions i was not asked

[4:51:08] Voice 8: i have no scale of one to ten being poor and ten being excellent how would you rate current

[4:51:13] Voice 8: approach to managing digital ltc and all that stuff i'm getting older and i forget things

[4:51:18] Voice 8: but i have no recollection

[4:51:19] Voice 7: council doesn't recollect any orientation so it's okay yeah

[4:51:26] Voice 7: did you remember i did just well and did it

[4:51:31] Voice 7: my memory's better than dan's yeah obviously even though i missed it i know

[4:51:35] Voice 7: mine's better than

[4:51:36] Voice 7: peters so you know it's uh before we're not forwarding this is just for information at this

[4:51:45] Voice 7: time and so uh i just have a my own remark i'd like to make and then we'll just move on

[4:51:51] Voice 7: i have

[4:51:52] Voice 6: one more and i don't know if it came out strongly enough in this report you can um

[4:51:57] Voice 6: is the uh savings in staff time i think there's a business case to be made for this in terms of

[4:52:02] Voice 6: the travel time of staff uh because so much time and expenses in terms of flying staff and water

[4:52:12] Voice 6: taxis for staff and all those things in the overtime i'm sure so i don't know very much

[4:52:17] Voice 6: about the overtime kind of thing but it takes a long time to get home from some of these meetings

[4:52:22] Voice 6: to whatever if a planner can just come in for half an hour to do the session it's it's a huge

[4:52:28] Voice 6: cost saving so i think um uh perhaps when a business case is made that could be included

[4:52:35] Voice 6: in the budget discussion some kind of estimates and um uh that's the main thing also just the

[4:52:42] Voice 6: extra collaboration you can have when your regional district director can join your meeting

[4:52:49] Voice 8: it's the way of the future there's no question yep

[4:52:52] Voice 6: anyway the

[4:52:53] Voice 8: other thing is uh frankly for

[4:52:55] Voice 8: nations if we ever get to a place where we're having good communications or ever a conversation

[4:53:00] because we're missing ltc speaking

[4:53:03] Voice 8: with nations on various things as a constituent element of what we

[4:53:06] Voice 8: do very busy this

[4:53:08] Voice 8: is a way to do that without creating a

[4:53:11] Voice 6: potential window window okay okay

[4:53:16] Voice 8: so

[4:53:16] Voice 6: that's the report

[4:53:17] Voice 8: we're discharged for this report to ec yeah that's okay

[4:53:22] Voice 8: I

[4:53:22] Voice 7: think Peter's got something to say, too.

[4:53:24] Voice 7: Well, there's Mark Van Beekle.

[4:53:26] Voice 7: Yes.

[4:53:29] Voice 3: Can

[4:53:29] Voice 8: you guys hear me?

[4:53:31] Voice 3: I just want to say I will not disagree with Mark Van Beekle.

[4:53:34] Voice 8: No.

[4:53:36] Voice 8: While we respond in real time here at the Allen's Trust, we just...

[4:53:43] Voice 5: Go ahead, Laura.

[4:53:45] Voice 8: Oh, Laura?

[4:53:46] Voice 8: No, back to the chair.

[4:53:47] Voice 8: Do you want me to speak?

[4:53:48] Voice 8: Just feel free.

[4:53:49] Voice 7: Well, yeah.

[4:53:49] Voice 7: One of you asked a question that is paramount in your mind for getting Mark to be here.

[4:53:54] Voice 7: and then i have a few closing remarks and i'd like mark to stay on the line for that if you don't

[4:53:59] Voice 7: mind anyway you

[4:54:00] Voice 8: just received ec's just received the report um and there's general support for

[4:54:07] Voice 8: its underlying conclusion which was not that different from what we presented otherwise

[4:54:14] Voice 8: there's some there is either a misremembering or a miss something here at a 50 level of ec

[4:54:20] Voice 8: see um as to whether they were surveyed for the report which of course was the basis of the

[4:54:28] Voice 8: analysis so that's what we're currently on sue ellen has indicated that she does recall as does

[4:54:35] Voice 8: chair luckham um and if we didn't get the other two vice chairs we should ensure that we get them

[4:54:42] Voice 8: in a conversation to get their survey results absolutely

[4:54:46] Voice 1: um i mean i have notes from the

[4:54:49] Voice 1: the conversations I apologize if it wasn't formal enough and if there is concerns about if there is

[4:54:56] Voice 1: input that's that's missing or wanting from from Laura and Dan then I have no problems following

[4:55:02] Voice 1: up directly so if that's the if that's the desire if there's something missing from the general

[4:55:08] Voice 1: with the general statements then I'll be glad to follow up okay

[4:55:13] Voice 8: well why don't we do that

[4:55:16] Voice 7: sure follow up with dan rogers and laura but

[4:55:19] Voice 3: generally we support the report and

[4:55:23] Voice 3: the recommendation i think i did anyway yeah there

[4:55:27] Voice 6: is one just um on the record i think

[4:55:32] Voice 6: still we should make sure we have the desire to try to report the apc or meetings as well being

[4:55:42] Voice 15: virtual

[4:55:43] Voice 6: I

[4:55:45] Voice 5: think

[4:55:49] Voice 6: that's a desire

[4:55:50] Voice 6: we really need to try to move

[4:55:52] Voice 6: toward that eventually

[4:55:53] Voice 8: why

[4:55:54] Voice 6: do

[4:55:54] Voice 8: we need to really move toward

[4:55:56] Voice 8: doing that?

[4:55:57] Voice 6: they're asking for it

[4:55:58] Voice 8: being

[4:55:59] Voice 6: able to have virtual meetings

[4:56:05] Voice 6: there's a desire

[4:56:06] Voice 6: from the APCs

[4:56:08] Voice 6: so that would be 26

[4:56:10] Voice 8: bodies instead of 13

[4:56:12] Voice 6: i understand the complexities i'm just saying there's a there is a desire actually it would

[4:56:17] Voice 7: be more than 26 because some uh ltcs have multiple yeah yeah yeah okay mentioning it

[4:56:27] Voice 6: mentioned

[4:56:27] Voice 7: it and maybe remember remind mark of that when he calls you to add that to your thing

[4:56:33] Voice 7: but i want to move on since all right so i just want to say um you know mark um generally what

[4:56:39] Voice 7: what has been discussed at the table is this was successful

[4:56:44] Voice 7: and how it was done under pressing circumstances.

[4:56:47] Voice 7: And I thank you for that.

[4:56:48] Voice 7: But what I want to specifically do here is I want to mention Will Cottingham

[4:56:52] Voice 7: as having risen to assist us above and beyond.

[4:56:59] Voice 7: Robert Barlow, same situation here in the Victoria office.

[4:57:03] Voice 7: Rob Pringle on Salt Spring, always consistently there,

[4:57:07] Voice 7: we'll just get it done.

[4:57:08] Voice 5: and

[4:57:09] Voice 7: a new member of our staff is Robin Elchuk

[4:57:14] Voice 7: has also been incredibly supportive

[4:57:16] Voice 7: of making sure that the meetings happen

[4:57:18] Voice 7: and the public are engaged.

[4:57:19] Voice 7: And it goes without saying, Mark,

[4:57:22] Voice 7: you and Dave Beeston have been incredibly supportive.

[4:57:25] Voice 7: But I think last, least and foremost,

[4:57:29] Voice 7: whatever that word is,

[4:57:31] Voice 7: I want to recognize CEO Hudson Poyer.

[4:57:33] Voice 7: Yeah.

[4:57:34] Voice 7: Because at the beginning

[4:57:35] Voice 2: of the pandemic,

[4:57:38] Voice 7: he took an idea yeah and

[4:57:41] Voice 7: made it happen what was that virtual

[4:57:44] Voice 6: meetings online meetings yeah

[4:57:47] Voice 6: you

[4:57:47] Voice 7: moved us to an electronic reality because you had to

[4:57:55] Voice 6: those

[4:57:56] Voice 7: four or five people six people supported you in doing that and that's fabulous just want

[4:58:02] Voice 6: want to

[4:58:02] Voice 7: say that so that's all right the

[4:58:04] Voice 6: pandemic was a little too far yeah

[4:58:06] Voice 6: thank

[4:58:07] Voice 7: you uh for joining us today mark van biebel okay thank you okay thanks for that opportunity

[4:58:19] Voice 7: uh i'm gonna we got 8.1.2 here which you'll have to i all i did was write down 8.1.2 that

[4:58:27] Voice 7: That was a new business title.

[4:58:28] Voice 7: UBCM.

[4:58:29] Voice 7: UBCM.

[4:58:30] Voice 7: UBCM.

[4:58:30] Voice 7: Okay.

[4:58:32] Voice 7: You know, should we start off with Lori to tell us where we're staying and what the expectations are?

[4:58:38] Voice 12: Certainly.

[4:58:38] Voice 12: Thank you, Chair Luckham.

[4:58:39] Voice 12: Executive Cooney, you're staying at, I believe it's called the Ava Hotel.

[4:58:43] Voice 12: It's about a five-minute walk from the convention center.

[4:58:46] Voice 12: Your breakfast meeting scheduled on Tuesday will be held at the Hilton.

[4:58:54] Voice 12: And other logistics.

[4:58:55] Voice 12: I know the app is up if you care to download the UBCM app now for programs, etc.

[4:59:01] Voice 12: I do have your registration forms.

[4:59:03] Voice 12: There are packages forthcoming with the schedule.

[4:59:07] Voice 12: And we do have minister meetings on deck, and I believe CAO will speak to that.

[4:59:13] Voice 7: Okay, over

[4:59:14] Voice 8: to you then, CAO.

[4:59:14] Voice 8: Sure, yeah.

[4:59:15] Voice 8: Thanks, Laurie.

[4:59:17] Voice 8: A lot to do to organize this, so I appreciate that effort.

[4:59:22] Voice 8: So I think the two things we're going to discuss here are the minister's meeting and the breakfast,

[4:59:27] Voice 8: which would you like to start with?

[4:59:29] Voice 8: Up to you.

[4:59:30] Voice 8: Let's start with the breakfast.

[4:59:31] Voice 8: Start with the breakfast.

[4:59:32] Voice 5: So that's

[4:59:32] Voice 8: 7.30 to 8.30 on Tuesday morning.

[4:59:37] Voice 8: Right now, my experience with these in the past has ranged from myself and the chair

[4:59:44] Voice 8: do a 35 40 minute presentation on what the allen's trust is all about

[4:59:49] Voice 8: um or some particular initiative that we're undertaking

[4:59:53] Voice 8: and the various people who attend either appreciate that or don't and conversations follow

[4:59:59] from it

[5:00:00] have a chance

[5:00:01] Voice 8: to meet other people interested in the region um the last one and maybe one and a

[5:00:06] Voice 8: half was slightly more informal with a brief address at the start and then more organic

[5:00:10] Voice 8: conversation proposition ensued i believe the last one was very themed on bowen island

[5:00:17] Voice 8: as there was a significant um contingent from bowen island attending the last breakfast

[5:00:22] Voice 8: but uh mlas were there and just talked about the state of the trust we can go either direction

[5:00:31] for the breakfast coming up but we don't have anything prepared so some direction would

[5:00:38] probably um of value given the time because i think claire knows this but claire would need to

[5:00:44] help me prepare what that is um this is an

[5:00:50] Voice 8: opportunity in speaking with the chair i won't

[5:00:53] Voice 8: speak for him but just for calling our conversation to just give a sort of a brief update on two or

[5:00:57] Voice 8: three important factors that are the current reality of trust the governance work that's

[5:01:02] being undertaken the future governance requests governance structure and the geographic extent

[5:01:08] request of the province because indeed those people who might work on that are there um

[5:01:13] maybe some discussion of the reconciliation work

[5:01:16] Voice 8: where we've been and where we need to go

[5:01:18] Voice 5: and

[5:01:19] Voice 8: the policy statement so an update on that because many of these people would have gotten

[5:01:23] Voice 8: and letters so that itself could be an hour and i don't know whether that's that would be the best

[5:01:30] intent or just to do

[5:01:31] Voice 8: five minutes really saying this is what's going on get people's ideas on how

[5:01:36] Voice 8: they can collaborate and look forward on various issues across so that's item one item two we have

[5:01:43] Voice 8: two minister meetings um one with the minister fleming and the other with osborne great um i've

[5:01:50] Voice 8: got those requests here i think delaney's doing some notes and supportive if they're not done

[5:01:56] already they're done so that's great so the meeting with um minister

[5:02:03] Voice 8: osborne is around uh

[5:02:05] Voice 8: i.t involvement the development of bc coastal marine strategy and collaboration on watershed

[5:02:10] Voice 8: protection those two items and with uh minister fleming development of a transportation strategy

[5:02:17] Voice 8: for the islands trust area and to the degree it follows on the conversations you have salt spring

[5:02:24] Voice 8: context that might be of value because you wouldn't want to repeat the same darn meeting

[5:02:29] Voice 8: the same minister just a couple of months later so those uh those are the two issues

[5:02:37] Voice 8: if

[5:02:38] Voice 4: i might i realized just now that we neglected to give you the sort of annual briefing about the

[5:02:42] Voice 4: resolutions and an opportunity to ask for staff advice about how to vote on the resolutions in

[5:02:46] Voice 4: resolution book so let's take this moment should you have any questions about whether a resolution

[5:02:51] Voice 4: you might wish to vote on is compliant with the trust mandate or policy feel free to ask staff

[5:02:56] Voice 7: yeah we've been trying not to rely upon you as much as we have in the past and i would i think

[5:03:03] Voice 7: we'll continue to do that certainly we can thank you for that so if i might just say um i agree

[5:03:11] Voice 7: with you um i think it just those that are going to come to this breakfast know who we are and

[5:03:16] Voice 7: idea and so we need to address the questions that are out there which is governance policy statement

[5:03:23] Voice 7: to some extent of what we're doing about housing and to and definitely reconciliation and the

[5:03:28] Voice 7: challenges associated with that and i would say the introduction short and sweet and then

[5:03:36] Voice 7: opportunity for questions after but i like to set the stage for things to answer questions in advance

[5:03:41] Voice 8: and then other questions so would you like to prepare speaking notes five to seven minutes

[5:03:46] Voice 8: on those for you to do that would be helpful okay okay and laura between monday um

[5:03:55] Voice 6: generally

[5:03:57] Voice 6: um but i think i think for me i think the opportunity here is really push the collaboration

[5:04:04] Voice 6: conversation because the issues we're facing we always like to think we're special they're just

[5:04:10] Voice 6: ours they're not um i know i i really appreciate your electoral area director lynn smith

[5:04:17] Voice 6: I've become you know she's a wouldn't call her a friend but she contacts me and she's following

[5:04:23] Voice 6: what we're doing and asks questions and we link

[5:04:25] Voice 6: information to each other and it's like

[5:04:27] Voice 6: I love it you know she's probably one of the most active and involved in an

[5:04:32] Voice 6: NTC and um and so it

[5:04:35] Voice 6: really is you know when you see other areas suffering and she's having they're having

[5:04:41] Voice 6: having environmental context issues related to their housing solving issues too so I think we

[5:04:48] Voice 6: can I think there's more power when we all collaborate together on these issues because

[5:04:53] Voice 6: we're saying the same things we just say a little differently and um so so I think I mean some of it

[5:05:01] Voice 6: giving a heads up of these high things of where we are but I think the opportunities for

[5:05:05] Voice 6: collaboration just need to you know we need to really stress them speaking invited

[5:05:13] Voice 6: lynn smith's going to be there she said she will i'll see you at the breakfast

[5:05:17] Voice 6: so

[5:05:18] Voice 7: in those speaking i think weave that thread in the collaborative wanting to cooperate

[5:05:25] Voice 7: because i think because

[5:05:27] Voice 6: it goes both ways i mean that's the you know it's not just us trying to

[5:05:32] Voice 6: always knock on their doors it's we're here as a partner for them too um success

[5:05:39] Voice 14: will be through

[5:05:40] Voice 14: collaboration um

[5:05:43] Voice 6: i like the idea of a collaboration theme uh i uh suggest that we could mention

[5:05:49] Voice 6: something about the annals trust conservancy in the opening remarks as well

[5:05:52] Voice 6: because uh we're

[5:05:55] Voice 6: getting federal funding for that and that is something that we well anyway it's skill and

[5:06:02] Voice 6: and expertise and um and some budget to do things that they might not be able to do i also think

[5:06:12] Voice 6: it's a uh so and i just never want to forget having that part of our self to be presented um

[5:06:21] Voice 6: also i think the point that you made uh i think was mr chair but the point that they're all

[5:06:28] Voice 6: getting letters on these things and they might be confused about what's going on

[5:06:31] Voice 5: um

[5:06:32] Voice 6: if we through

[5:06:34] Voice 6: the theme of collaboration can say so when you're wondering about something give us a call or let's

[5:06:39] Voice 6: answer some questions now or whatever um uh to get us to make sure that people uh that they know that

[5:06:49] Voice 6: we know these things and we know they're getting letters and that we'd like to uh work together to

[5:06:54] Voice 6: iron out at least the understandings of what the issues and the problems are uh through these

[5:07:00] Voice 6: projects but anyway i don't know i just

[5:07:02] Voice 6: think they're they're all getting letters and uh we

[5:07:05] Voice 6: should uh try and answer them in the presentation and yeah

[5:07:09] Voice 5: here's

[5:07:10] Voice 6: my stand

[5:07:12] Voice 3: so it's so i'm clear on

[5:07:15] Voice 3: the strategy is five to seven minutes on each of three topics is it five seven minutes in total

[5:07:23] Voice 3: yeah yeah

[5:07:24] Voice 3: good

[5:07:25] Voice 5: well

[5:07:26] Voice 3: i'm i'm very supportive of that if you can if you can do it i will say my

[5:07:32] Voice 3: experience of these meetings is if respect if peter's the only one talking people look at us

[5:07:41] Voice 3: and go why are you guys here yeah um it's always uncomfortable when you're not part of the

[5:07:50] Voice 3: presentation so if there's a way if it's only five minutes that's one thing that's fine whatever it

[5:07:56] Voice 3: was 20 minutes i would have said divide it up um and make sure you get other voices because you

[5:08:03] Voice 3: know the our structure is such that each of the executive committee members sort of feels uh

[5:08:10] Voice 3: is in some ways a spokesman for the organization spokesperson uh for the organization

[5:08:16] Voice 3: station um is um is uh so it's so i just wanted to you know i don't i'm not going to be there so

[5:08:27] Voice 3: 5

[5:08:31] Voice 8: 30 we'll build you in i think mr chairman given the letter writing given the big time issues that

[5:08:42] Voice 8: the islands trust has been associated with it's worth letting the assembled know that the heart

[5:08:47] Voice 8: still needs exactly right as much as here's our future and let's collaborate which should

[5:08:53] Voice 8: absolutely the heart still beats those things need to happen so i think part of the chair's

[5:08:58] Voice 8: address would be um here's where business is continuing with the island's trust and

[5:09:03] where our interests are and where we're making progress um the collaboration questions are

[5:09:10] Voice 8: always excellent and it just needs a couple of threads um you just can't end this sentence with

[5:09:18] Voice 8: housing you know i know housing um but uh the environment where in the environment are we going

[5:09:24] Voice 8: to you know what is the where in reconciliation can we collaborate you know so each one of these

[5:09:29] Voice 8: four themes um should have that moment i guess so that's a semi-structured conversation is what i'm

[5:09:36] Voice 8: hearing as opposed to a free form region-wide what's going on and you know where you could

[5:09:43] Voice 8: almost go around the room and share what's going on from different perspectives um does that sound

[5:09:50] Voice 8: good

[5:09:50] Voice 7: yeah so let's deliberately split the conversation up sure

[5:09:54] Voice 5: each of you take

[5:09:55] Voice 7: a theme

[5:09:57] Voice 7: you know whatever it is and let's have that conversation in advance

[5:10:01] Voice 7: there's three of you in attendance yeah

[5:10:04] Voice 8: there's

[5:10:05] Voice 7: a three or four of us in ten

[5:10:16] Voice 5: so

[5:10:16] Voice 7: let's just have that a deliberate conversation prior um maybe by email if

[5:10:21] Voice 7: if

[5:10:22] Voice 3: dan is coming up for breakfast or not i i was going to say i'm not registered for uvcm

[5:10:27] Voice 3: i don't intend to spend the money to come up if there's anything i can help with in any of the

[5:10:31] Voice 3: minister meetings i'm i'm happy to i i am flexible enough to drive up for whatever you need before if

[5:10:38] Voice 3: you need some support i have total faith that four of you can uh can perform you can deal with this

[5:10:44] Voice 3: and i think you have at least one other trustee coming she's not not coming she's off again

[5:10:54] Voice 8: so it is wednesday mr chair which today oh today sorry sorry

[5:11:00] Voice 7: i thought it was a break

[5:11:01] Voice 7: now and when well yeah i have to look at a lot of people

[5:11:04] Voice 7: see if i'm going up monday morning

[5:11:05] Voice 7: what were

[5:11:06] Voice 6: the what were the minister meeting times yes

[5:11:09] Voice 8: okay we can get to that exactly

[5:11:13] Voice 8: so hotel is for monday mr osborne is at 120 on tuesday

[5:11:24] Voice 8: right after the small talk forum essentially and minister fleming is thursday at 10 40. okay

[5:11:32] Voice 8: so let's spread out a bit

[5:11:33] Voice 5: go

[5:11:37] Voice 6: ahead i'd just like to uh let you know that the minister's

[5:11:40] Voice 6: meetings that bowen island municipality has set up so that i would probably are different ministers

[5:11:48] Voice 6: Nathan Cullen, Ravi Kalon for ICT funding, Nathan Cullen, Bo Ma, I think it was Richard,

[5:11:59] Voice 6: I think we moved up to Bo.

[5:12:03] Voice 6: Oh, and then I'm also going to be at the BC Municipal Climate Leadership Group.

[5:12:11] Voice 6: We're having a minister's lunch.

[5:12:13] Voice 6: So there I'll be talking about the foot passengers and light fares and things like that.

[5:12:20] Voice 6: That's climate.

[5:12:23] Voice 6: Okay.

[5:12:24] Voice 6: So if anybody wants to talk to me about any of that, let me know.

[5:12:28] Voice 6: Okay.

[5:12:30] Voice 15: So Dr. Dirk, maybe Sam?

[5:12:34] Voice 15: I'm going to move on to Wanda's opportunity.

[5:12:38] Voice 8: Okay.

[5:12:40] Voice 8: Right.

[5:12:41] Voice 8: So we'll get speaking.

[5:12:41] Voice 8: So just to end that, by Monday, midday, we will email

[5:12:47] Voice 5: the

[5:12:51] Voice 8: structure of that.

[5:12:54] Voice 8: Yeah, because we've got three events.

[5:12:57] Voice 8: Tuesday morning will come quickly.

[5:12:59] Voice 8: That's great.

[5:12:59] Voice 8: I think we can almost do it right now.

[5:13:02] Voice 8: I think that the breakfast is in a break.

[5:13:07] Voice 8: We'll provide some basic background notes for

[5:13:09] Voice 7: you to start with.

[5:13:10] Voice 7: And

[5:13:10] Voice 8: we're going to all

[5:13:10] Voice 7: arrive there for Monday evening.

[5:13:11] Voice 7: Yeah.

[5:13:12] Voice 7: So maybe we'll even have a shirt down.

[5:13:17] Voice 5: I think I'm there early in the morning on Monday.

[5:13:20] Voice 5: Yeah, I'm going to stay with the friend.

[5:13:24] Voice 7: Do you want to stay in or something?

[5:13:26] Voice 7: Okay.

[5:13:27] Voice 7: So can I move on to section 8.1?

[5:13:31] Voice 7: Yep.

[5:13:33] Voice 7: For tested over-expanded general budget line briefing,

[5:13:37] Voice 7: why does your opportunity...

[5:13:39] Voice 4: Thank you, Chair.

[5:13:42] Voice 4: Under Budget Control and Adjustment Authority Policy 6.5.2,

[5:13:47] Voice 4: management is required to bring to

[5:13:49] Voice 4: EC any anticipated

[5:13:51] Voice 4: over expenditures

[5:13:52] Voice 4: and we're flagging for you

[5:13:55] Voice 4: that with the collective agreement

[5:13:57] Voice 4: nearing completion that it will

[5:13:59] Voice 4: be likely a

[5:14:01] Voice 4: salary increase 2%

[5:14:03] Voice 4: over that which was budgeted

[5:14:05] Voice 4: at this time that is

[5:14:07] Voice 4: about a $66,000

[5:14:10] Voice 4: overspend

[5:14:11] Voice 4: and that's $10,000 more than what was in the

[5:14:13] Voice 4: forecast presented earlier that was

[5:14:15] Voice 4: being forwarded to Trust Council

[5:14:17] Voice 4: at this time given how early it is in the year i'm not recommending any mitigation strategies

[5:14:24] Voice 4: in that this is a very early forecast and there are already showing some savings and anticipate

[5:14:30] Voice 4: that we'll be able to handle this within the existing budget part of the existing

[5:14:36] Voice 4: approved expenditures for this fiscal year

[5:14:42] Voice 7: advice chairs any questions no so

[5:14:46] Voice 7: that you said that was two percent increase which is 1.4 over

[5:14:53] Voice 7: what we budgeted uh

[5:14:54] Voice 4: the budget was a two percent ways increase and with the way the information

[5:15:00] Voice 4: that was released earlier today by bcgu it's a 25 cent on the hour then a 3.24 percent increase

[5:15:10] Voice 4: so based on the average union wage at the islands trust that's a fast calculation it's suggested to

[5:15:19] Voice 4: be about a four percent would be the ongoing so two percent budgeted plus another two percent

[5:15:25] Voice 4: to get to the four percent

[5:15:26] Voice 7: and the 66 000 was over and above what we presently have to say

[5:15:31] Voice 7: in the bank or underspent that's

[5:15:34] Voice 4: obviously not the

[5:15:35] Voice 7: full number if

[5:15:36] Voice 4: 66 000 over what the budget

[5:15:40] Voice 4: yeah included okay the forecast at this point yeah

[5:15:44] Voice 7: so that's okay any other questions on that

[5:15:49] Voice 7: thanks very much well done so 8.2.4.2 is financial options for budget increases

[5:15:57] Voice 7: regarding trustee laptops and grant in aids uh briefing so what's that one 374 in our package

[5:16:06] Voice 4: this again is in response to a request by this committee for staff to bring for options again

[5:16:13] Voice 4: under the same policy there's guidance that allows staff to manage up to a 20 000 variance within an

[5:16:20] Voice 4: operational unit and therefore this time the recommendation from staff is to either request

[5:16:29] Voice 4: us to proceed with overspending the budget for trustee computers and heritage grants as needed

[5:16:34] Voice 4: within these thresholds or to prepare a further request for decision for trust concerning requested

[5:16:40] Voice 4: budget increases okay

[5:16:44] Voice 15: this is an interesting uh

[5:16:48] Voice 5: dan rogers maybe

[5:16:49] Voice 7: have some remarks there

[5:16:53] Voice 5: whoever

[5:16:54] Voice 7: wants to go first i'll go first okay thank you so this can be just done and the analysis

[5:17:01] suggests that it can be done within the current year's budget yes and that there's mechanisms

[5:17:06] if it went beyond by

[5:17:08] Voice 8: a certain amount that we could recover.

[5:17:15] Voice 8: That being said, both of these matters,

[5:17:17] Voice 8: or at least one of them,

[5:17:18] Voice 8: was discussed and thoroughly considered.

[5:17:23] Voice 8: So what would the appropriate way of addressing this be?

[5:17:31] Voice 8: It's overly bureaucratic to go forward to trust counsel

[5:17:36] Voice 8: and ask them this question, but it is wise, potentially.

[5:17:43] Voice 8: A third option is to just let things lie

[5:17:45] Voice 8: and then as the circumstances evolve and trustees make themselves say,

[5:17:50] Voice 8: hey, I need a computer, that doesn't help from an IT planning purchasing perspective.

[5:18:00] Voice 8: So that's not a recommended course of action.

[5:18:05] Voice 8: My recommendation to you is to inform Trust Council that this is taking,

[5:18:12] Voice 8: this is an appropriate course of action that EC is in support of it if you are.

[5:18:16] Voice 8: um but not i don't think this is you're not amending the budget so i don't know whether

[5:18:23] you would actually

[5:18:24] Voice 8: put this in an rfd type question

[5:18:32] Voice 7: prepared to take your suggestion

[5:18:34] Voice 7: and that we ostensibly move in this direction and advise council provide them the opportunity

[5:18:41] to object

[5:18:41] Voice 8: right and if something came from the floor that garnered objection

[5:18:45] Voice 7: the

[5:18:45] Voice 8: organization would want

[5:18:47] Voice 7: to honor that because we were going against the trust council motion

[5:18:52] Voice 8: uh you're reconsidering i should say that fpc was also supported generally supported that

[5:19:00] Voice 8: they they didn't have the report in this form but they had the issues um outlined to them that it

[5:19:06] Voice 8: can be something that's fairly regularly done especially as a percentage of total overall

[5:19:13] budget this is not a huge number but because it's also indicating the trust council would

[5:19:19] Voice 8: neighbors to have some thinking around it as they debated it at least twice so

[5:19:25] Voice 7: what do the

[5:19:25] Voice 7: vice chairs think about this we share this responsibility i guess i'm not inclined to ask

[5:19:30] Voice 7: forgiveness later so

[5:19:34] Voice 3: let me just get some clarity about something we prepare an rfd that basically

[5:19:39] Voice 3: says trust council authorizes spending twenty one thousand dollars on computers instead of seventy

[5:19:45] Voice 3: me 500 i'm curious is that a budget amendment or is that just a a direction that's not about

[5:19:54] Voice 3: okay

[5:19:55] Voice 7: so um did you say an rfd that's what he just said i wasn't inclined to think that

[5:20:02] Voice 7: i

[5:20:02] Voice 8: did say so if you have more emotion yes i did okay so there's just lots of elements there

[5:20:12] Voice 8: None of this is really a budget because it's below the threshold the budget overall is not being changed

[5:20:19] Voice 8: Okay, so I

[5:20:24] Voice 3: hear you know what the policy is and I know what?

[5:20:29] Voice 3: certain trustees think of our policies

[5:20:33] Voice 3: Related to the issues such as this

[5:20:36] Voice 3: We have a pretty

[5:20:42] Voice 3: detailed

[5:20:44] Voice 3: debate about

[5:20:45] Voice 3: out line items in the budget including a discussion and a debate around how much

[5:20:55] Voice 3: trust the trust was authorized to spend per computer i voted against that and i didn't

[5:21:02] agree with it but it was but it was passed the way it was probably because the dynamics in the room

[5:21:08] i just don't think that the right way to go about and that it came up again in june uh without with

[5:21:15] Voice 3: trustee allen saying it's not nearly enough we need to create enough space so people can come

[5:21:21] Voice 3: here he's right he's totally right and that's why this motion is here i think that the correct thing

[5:21:28] Voice 3: to do is to go back to trust council and say you guys made it we made a mistake not you guys we

[5:21:34] Voice 3: made a mistake in in march and we need to rectify that um and not and uh the ec could do it on its

[5:21:44] own but i

[5:21:45] Voice 3: we didn't think we should that's my point but i'm hearing a concert no that's not

[5:21:51] Voice 8: an rfd though that's

[5:21:52] Voice 3: not what is that your

[5:21:54] Voice 8: that's a recommendation

[5:21:56] Voice 6: from executive it's an indication

[5:21:59] Voice 8: from executive committee of the course of action that you think is appropriate given that maybe all

[5:22:05] information was not received during the budget process or a mistake was made or there's challenges

[5:22:12] is in conducting the

[5:22:13] Voice 8: business of trust council in the future without this being reconsidering

[5:22:17] Voice 8: these he's reconsidered it then you're going to move forward this way and then trust council

[5:22:23] Voice 8: i

[5:22:27] Voice 5: am

[5:22:30] Voice 6: thank you i i think these are good points but the point is we're getting these new computers

[5:22:35] Voice 6: for the next trust council and uh so i i am i like the approaches only

[5:22:41] Voice 8: half of the new trust

[5:22:42] Voice 8: council with right

[5:22:43] Voice 6: this

[5:22:44] Voice 8: funding model only gets us past 50 to 60 percent of trustees yeah

[5:22:49] Voice 6: counting on

[5:22:50] Voice 8: and bringing their own device what

[5:22:52] Voice 6: i mean is half the trustees who might need a new computer aren't

[5:22:57] Voice 6: in the room trust council in september is what i

[5:23:00] Voice 6: mean so some of the voices who are saying no don't

[5:23:03] Voice 6: spend money um aren't the ones who need the new computers we don't know how many that are going

[5:23:09] Voice 6: to be needed and that kind of thing we just have to be ready for a whole bunch of trustees to be

[5:23:13] Voice 6: able to get off and running on a big budget and being able to go to meetings online um

[5:23:21] Voice 6: right off the bat we can't assume that they've got that that everybody's computers are going

[5:23:27] Voice 6: to continue working i think we need to do this and i i support uh the informing them that ec

[5:23:33] Voice 6: has taken this course of action i

[5:23:39] Voice 8: just want to avoid writing another report

[5:23:41] Voice 8: over and over again like i wouldn't know what you're here to take me over man i can give them

[5:23:48] this report i can give them this report we can turn this the simplest thing if you want it to

[5:23:52] be simple is turn into an rfd or turn turn it into a different briefing a briefing that this

[5:23:59] Voice 3: was the intention of the executive committee uh and i guess then let's uh let somebody object to

[5:24:06] Voice 3: i guess you

[5:24:07] Voice 7: could do that options are and we could

[5:24:09] Voice 3: put an alternative the trust council so

[5:24:11] Voice 3: is there a recommendation recommendation to do this from ec yeah correct yeah well we don't have

[5:24:18] Voice 3: a recommendation specifically around the heritage press let's be clear there's just oh we can't

[5:24:22] Voice 3: overspend if we want to um and i think we should probably i i came up with the number of five

[5:24:29] Voice 3: thousand dollars but i think we should put some sort of a notional cap on that um 5

[5:24:36] Voice 3: 000 was what

[5:24:37] Voice 8: was presented to fpc and everyone nodded or there was general there was no amendment to that number

[5:24:46] Voice 5: i

[5:24:46] Voice 8: don't think this briefing went to fbc

[5:24:48] Voice 3: that topic went to the heritage topic went to fbc like

[5:24:53] Voice 3: recently yeah

[5:24:54] Voice 5: um

[5:24:56] Voice 3: anyway um i think you you know what you did it verbally that's why that's right

[5:25:06] Voice 3: yes that's why i was that's right i remember calling that so i think we should probably

[5:25:14] Voice 3: put this briefing and that the recommendation or the the i don't think that the eec is going

[5:25:20] Voice 3: to follow the recommendation of this uh subject to any contrary direction from trustee the thing is

[5:25:27] Voice 6: so this one is mostly about the heritage grants just the only place that mentions laptops is in

[5:25:34] Voice 6: the uh purpose no oh trustee computers i see it sorry page 374. so

[5:25:42] Voice 6: we could make a motion

[5:25:43] Voice 6: something you

[5:25:44] Voice 8: have to make a motion that yeah

[5:25:45] Voice 6: so that executive committee uh request staff um to

[5:25:52] Voice 6: uh increase well

[5:25:56] Voice 7: i would just use the item 1.4.2 as a jump off platform okay go ahead

[5:26:05] Voice 7: so just move something along the lines that item 8.1.4.2 be redrafted before it comes

[5:26:12] Voice 7: We have some artistic license to write a briefing, though.

[5:26:18] Voice 7: Briefing, yeah.

[5:26:19] Voice 8: Not a

[5:26:20] Voice 8: question for decision making.

[5:26:20] Voice 8: No, briefing.

[5:26:21] Voice 8: All we provided you were options.

[5:26:25] Voice 8: We provided you financial, so we didn't provide you a recommendation as to go do this.

[5:26:32] Voice 8: You kind of have to select the option.

[5:26:34] All right.

[5:26:36] And that is to either fund it or not fund it.

[5:26:40] Okay.

[5:26:41] And I think you want to fund it.

[5:26:42] Yeah, so I can move it from the executive committee.

[5:26:47] Voice 3: yeah i'll move that the executive committee um approve up to 21 000 trustee computers

[5:26:58] Voice 3: and that it increased the heritage grants budget grant needs budget by five thousand dollars

[5:27:09] Voice 5: and they'll make a secondary motion about uh what to do with this in terms of trust accounts

[5:27:14] Voice 5: well

[5:27:16] Voice 7: actually okay so moved and seconded then lori have you got that yeah excellent um any further

[5:27:22] Voice 7: the discussion all those in favor that carries and then i'll move that the

[5:27:27] Voice 3: um executive committee

[5:27:32] Voice 3: request staff to board an amended briefing on financial options for budget increases

[5:27:48] Voice 3: increases three trustee laptops and grants and aid to trust council with a an indication that

[5:28:01] Voice 3: the

[5:28:01] Voice 5: executive committee intends to proceed for the type and stuff um with this course of action

[5:28:14] Voice 3: so

[5:28:15] Voice 7: before that second can i just ask a question of wanda i guess is it actually a budget increase

[5:28:20] Voice 7: or is it a budget reallocation it would be a budget reallocation did

[5:28:24] Voice 3: i say increase yes

[5:28:26] Voice 3: i'm sorry oh that's because the purpose is budget increases so budget reallocation instead of

[5:28:35] Voice 3: increases yeah

[5:28:38] Voice 15: so you got that lori let me put that up for you thank you i

[5:28:45] Voice 5: still don't put you

[5:28:45] Voice 5: know jeopardy yes

[5:28:53] Voice 15: um trustee

[5:28:57] Voice 6: laptops oh pretty oh you'll you'll fix it okay yeah sorry i see you

[5:29:10] Voice 7: Yes, it's fine.

[5:29:11] Voice 7: So moved and seconded by

[5:29:14] Voice 7: Laura Patrick, thank you.

[5:29:16] Voice 7: And

[5:29:18] Voice 7: any further discussion? All those in favor?

[5:29:20] Voice 7: That carries. Thank you.

[5:29:23] Voice 7: I think that concludes that item.

[5:29:25] Voice 7: I just want to say in passing, thank you,

[5:29:27] Voice 7: because I am surprised this

[5:29:29] Voice 7: computer still works. It's died

[5:29:31] Voice 7: twice in the last

[5:29:33] Voice 7: two months.

[5:29:45] Voice 7: 8.1.4.3

[5:29:48] Voice 7: Enhanced Benefit Plan Coverage

[5:29:51] Voice 7: in Trustee Benefits Package

[5:29:53] Voice 7: Request for Decision.

[5:29:54] Voice 7: All right.

[5:29:56] Voice 2: Thank you.

[5:30:01] Voice 6: I'm going to hear from Sam first go ahead and present it is that what you wanted chair or can

[5:30:07] Voice 6: I just move the motion you

[5:30:10] Voice 5: can move the motion

[5:30:11] Voice 6: that trust council enrolled the new term this

[5:30:14] Voice 6: we would

[5:30:15] Voice 6: be recommending the trust council to make this decision I think we put it in this

[5:30:20] Voice 6: language don't we so it goes to trust council in this language well

[5:30:25] Voice 7: that's what this request

[5:30:26] Voice 7: for decision is from executive oh it says that trust council enroll yes but

[5:30:33] Voice 7: we're just saying

[5:30:33] Voice 7: trust council and roll them we're not asking them for a decision yes we are

[5:30:41] Voice 7: can we seek some advice here what is that what should this motion say

[5:30:50] Voice 7: executive committee recommend that

[5:30:52] Voice 6: the executive committee recommend that yeah

[5:30:55] Voice 4: okay

[5:30:55] Voice 6: so then that executive committee recommend that the new term of trustees be enrolled

[5:31:02] Voice 6: in the UBCM enhanced benefits plan

[5:31:08] Voice 6: with the employee and family assistance plan add-on.

[5:31:15] Voice 7: Okay.

[5:31:15] Voice 7: So this will now become an RFD to council

[5:31:18] Voice 7: that says that council will,

[5:31:23] Voice 7: with options available for enhanced benefit plans,

[5:31:25] Voice 7: determine how this is going to flow?

[5:31:27] Voice 7: So I have a question.

[5:31:29] Voice 6: That executive committee recommend to trust council?

[5:31:32] Voice 6: Yes.

[5:31:32] Voice 4: That executive recommend to trust council

[5:31:34] Voice 4: so that they okay enroll the new trustees in the enhancement yeah

[5:31:38] Voice 3: so so sorry can i ask a question

[5:31:41] Voice 3: yeah my question is only this i mean we currently have uh a benefit plan for trustees and so would

[5:31:51] Voice 3: it have been the case that the trust council at some point approved entering into that benefit

[5:31:56] Voice 3: benefit plan so now we're in cash there

[5:32:01] Voice 4: are two levels that are available that can only be chosen

[5:32:04] Voice 4: at the start of the term so halfway through this term there was a determination to look at what

[5:32:09] Voice 4: additional benefits could be provided at that point only the employee and family assistance

[5:32:14] Voice 4: plan could be added on so now if to have increased coverage of medical practitioners and also vision

[5:32:20] Voice 4: care that needs to be determined for new trustees that they sign on fantastic so

[5:32:28] Voice 7: is that motion on

[5:32:29] Voice 7: the table so lori have you got that yeah

[5:32:32] Voice 5: so

[5:32:34] Voice 7: any further discussion i

[5:32:36] Voice 3: wasn't i don't think it was

[5:32:37] Voice 3: seconded was it oh also i didn't second it but i hadn't been seconded

[5:32:40] Voice 7: moved by fast so fast second

[5:32:44] Voice 7: by dan rogers any further discussion all those in favor that carries unanimously thank you very

[5:32:51] Voice 7: much and thank you wanda for taking us on it's been a topic of discussion for quite some time

[5:32:55] Voice 7: But it takes four years to get there.

[5:32:59] Voice 3: Okay.

[5:33:00] Voice 3: Well, to be clear, what we did talk about was the family assistance.

[5:33:05] Voice 3: Yeah.

[5:33:05] Voice 3: But this is actually an enhancement of the plan to add some other stuff to it.

[5:33:10] Voice 3: Yeah,

[5:33:10] Voice 7: well, I've been asking for that for a while.

[5:33:12] Voice 7: Okay.

[5:33:14] Voice 7: And it wasn't possible before.

[5:33:17] Voice 7: It

[5:33:18] Voice 4: can only be done at the start of the term.

[5:33:19] Voice 7: When we first signed on, this wasn't possible.

[5:33:22] Voice 7: Okay.

[5:33:22] Voice 7: So then that concludes that section of the agenda.

[5:33:25] Voice 7: agenda. 8.2 is now the executive section of the agenda. We're almost there, folks. We've got two items. Trust Programs Committee follow-up action list item referred to Executive Committee briefing, and that's on page 379. Director Frazier, are you going to read this on this one?

[5:33:47] Voice 4: sure in support of my colleague uh so as part of its last meeting at the term the trust programs

[5:33:53] Voice 4: committee took a look at its follow-up action list and went through all of its items and

[5:33:59] Voice 4: on two of them uh considered whether it was still an appropriate topic for that for this

[5:34:04] Voice 4: committee to be considering and um passed resolutions to send one resolution this way

[5:34:10] Voice 4: which is the one you're getting and also sent one to the governance committee with regard to this

[5:34:14] Voice 4: one they passed a resolution um requesting staff to um provide this modi um resolution to the

[5:34:24] Voice 4: executive committee for review and potentially addition to the executive community work program

[5:34:30] Voice 4: um or um so here it is um for consideration um this was one that came out of a policy statement

[5:34:38] Voice 4: um conversations early on around and then you know has evolved over time but has not received

[5:34:45] Voice 4: any attention particularly this term aside from being raised in general terms with ministry staff

[5:34:52] Voice 4: as part of the annual modi meetings we have been advised by movie that opening up the agreements

[5:34:57] Voice 4: that we have may not end with the isla's trust desired result to sustain their own standards

[5:35:03] Voice 4: that are in there currently so with that yeah so with that it may ask for you to consider

[5:35:10] Voice 4: are you know the next the next move for this particular requested body of work

[5:35:17] Voice 4: sure

[5:35:20] Voice 6: i'll just start by saying uh i think this is a good role for the executive committee to

[5:35:26] Voice 6: be involved in this particularly we just talked about the minister's meetings and we're going to

[5:35:29] Voice 6: talk about transportation and um personally i think we i'm i've been well through laura patrick

[5:35:38] Voice 6: now i've been able to look up the uh south island transportation strategy i think is what it's

[5:35:44] Voice 6: called and uh so far it's only for the southern kind of region but i think it's something that

[5:35:54] Voice 6: would be great for the whole island trust area here we have islands that are of a small scale

[5:36:00] Voice 6: that could have bicycle trails and and i'll just call them multi-use pathways

[5:36:06] Voice 6: place and uh that could reflect climate action and it could reflect affordability in terms of

[5:36:13] Voice 6: accessible mobility and i think and it could um um also be a way to manage tourism so we're not

[5:36:23] Voice 6: clogging up the ferries with people coming to the islands a bunch of um uh good things could come

[5:36:29] Voice 6: out of some kind of transportation strategy and i think executive committee would be the

[5:36:33] Voice 6: appropriate group to look at that at this point okay

[5:36:40] Voice 15: laura patrick

[5:36:41] Voice 6: any memo of understanding should have a built-in update checking system to it you know after the

[5:36:50] transportation document dated the early 90s we know it's out of date um

[5:36:56] Voice 6: i think there's so many

[5:36:58] Voice 6: opportunities we talk about potentially some sort of strategic environmental assessment

[5:37:02] Voice 6: been to of our whole entire area we have sea level rise there are roadways washing into the

[5:37:09] Voice 6: away and you look to our sister islands to

[5:37:12] Voice 6: the south here the san juans have now a policy that

[5:37:15] Voice 6: they're retreating from shoreline roads and all of these things so this is something that

[5:37:19] Voice 6: strategically aligns with the major work that we're we're doing here and um and it goes even

[5:37:27] Voice 6: further i know within this agreement it deals with heritage roadways and things and they are

[5:37:34] Voice 6: they do not match the tables that are in the memo of understanding do not match our ocps that have

[5:37:40] Voice 6: tables of heritage roads so we have to build in update mechanisms and for forward-looking

[5:37:52] Voice 6: documents to prepare us for where we're going so

[5:37:58] Voice 7: what direction do you want to provide

[5:38:02] Voice 6: I think I think we should accept their recommendation. Well, that and I think this one better not be lost from strategic planning discussions for this next term. I think this this is

[5:38:11] Voice 6: this is not a little bit of

[5:38:12] Voice 6: I think that's interesting.

[5:38:19] Voice 5: We can

[5:38:21] Voice 7: So what do we

[5:38:22] Voice 7: Add

[5:38:23] Voice 4: it to your projects less maybe

[5:38:26] Voice 7: Do that

[5:38:27] Voice 7: I move

[5:38:28] Voice 6: that executive committee and

[5:38:32] Voice 6: Multi MOU

[5:38:33] Voice 6: you um

[5:38:35] Voice 15: yes

[5:38:39] Voice 6: thank you to the executive committee project list

[5:38:46] Voice 7: seconded by ron patrick any further

[5:38:49] Voice 7: discussion i think you've got that pretty simple yes well i

[5:38:54] Voice 6: was going to say a discussion item i

[5:38:56] Voice 6: think when we talk about emerging issues this is an example of one that you know should be

[5:39:01] Voice 6: some of the so many aspects of this should be showing up hopefully in our conversation

[5:39:08] Voice 7: I just want to make a note, I drove over to Malahat yesterday, and there's a new sign

[5:39:14] Voice 7: at the top of the tunnel hill there where they had the road cave in, and there's a sign

[5:39:19] Voice 7: on the side of the road that's got a bicyclist sitting there like this, and it says, take

[5:39:25] Voice 7: the road.

[5:39:27] Voice 7: If that's a strategy for creating safer roads for bicyclists, that's insane.

[5:39:57] Voice 7: I'm going to go to

[5:40:00] Voice 7: 8.2.3

[5:40:01] Voice 7: uh this is in planning services danbury island ltc resolution iapq spectrum discussion so this

[5:40:09] Voice 7: is i'm not sure what to do with this well

[5:40:10] Voice 3: i wish that i hate to say this but i think

[5:40:14] staff need to talk to each other um this is a scenario where i brought probably last fall

[5:40:20] Voice 3: to uh executive committee and said that there was confusion because we've been advised that

[5:40:27] Voice 3: staff had been advised that there was a limit to the iep2 spectrum that they could go to which was

[5:40:33] Voice 3: level two and so we passed a motion and i brought it to executive committee and it became clear that

[5:40:39] no

[5:40:39] Voice 3: it was a higher level go to level three but staff keeps coming to our gambier meeting and

[5:40:46] Voice 3: saying we've never been that's never been confirmed and we still don't know we don't

[5:40:51] Voice 3: have clarity as to what that should be the level is so i said i'll take it back to executive

[5:40:56] Voice 3: committee and try and get you some clarity about the answer to that question so that's

[5:41:01] Voice 7: David Mahler just raised his hand to release anybody well I think

[5:41:06] Voice 11: I mean it's easy to pretty

[5:41:08] Voice 11: easy to answer it is higher than level two so I could you know we could have that discussion

[5:41:12] Voice 11: um but what I was going to suggest is um one of two things I can just ask the director of planning

[5:41:20] Voice 11: to make it clear to the planners what level IAP2 should be recommended to trust committees that's

[5:41:25] Voice 11: one option the other option is you could ask the director of planning to come back with a report to

[5:41:29] you so either i don't need a report back to us i think what we need is we need a report to go

[5:41:36] our

[5:41:36] Voice 3: direction to go or our recommendation or whatever the right word is to the staff in the

[5:41:43] Voice 3: northern office as to what the appropriate answer to that question is do

[5:41:47] Voice 7: we need a motion to that

[5:41:48] Voice 7: effect uh

[5:41:48] Voice 3: as long as i know that perhaps the director of legislative services is going to

[5:41:53] Voice 3: ask the director of planning to get a hold of the regional planning manager the planners up in that

[5:41:58] Voice 3: area to clarify this issue that's what i yeah i don't need any direction okay i'll do that

[5:42:03] Voice 3: well i

[5:42:05] Voice 6: just i looked it up and uh on one of the i a p two sites it there's a graphic and the

[5:42:15] Voice 6: promises that go along with level one is we will keep you informed number level two we will listen

[5:42:21] Voice 6: to and acknowledge your concerns

[5:42:23] Voice 6: and level three is we will

[5:42:26] Voice 6: work with you to ensure your concerns and

[5:42:28] Voice 6: aspirations are directly reflected

[5:42:29] Voice 6: in the decisions made

[5:42:31] Voice 6: but as a mandated

[5:42:33] Voice 6: islands trust preserve and protect

[5:42:36] Voice 6: I don't think we can make that promise

[5:42:38] Voice 6: at level three

[5:42:40] Voice 6: so I'm

[5:42:41] Voice 6: you know we will work with you

[5:42:44] Voice 6: to ensure that your concerns and aspirations

[5:42:46] Voice 6: are directly reflected in the

[5:42:48] Voice 6: decisions made when we have a

[5:42:50] Voice 6: preserved preserved and protected maybe can we make that promise i'm sorry to open up a discussion

[5:42:55] Voice 6: but i think it's worth talking about your hand up laura oh yes i'll let you go yeah um i don't see

[5:43:02] Voice 6: conflict that whatsoever even i think we could even go higher and i don't see conflicts with it

[5:43:06] Voice 6: um but i've noticed i spend a lot of time reading every you know like ocp update staff report in

[5:43:15] Voice 6: every municipality in the area because you learn all of them are now in their um engagement

[5:43:22] Voice 6: platform or tables where they put they have each it's each type of engagement you're doing across

[5:43:29] Voice 6: the project has its own specific ie2 level attached to it so it's not the project is number

[5:43:35] Voice 6: two it might be your conversations with the regional district is number five and uh you know

[5:43:41] Voice 6: So it's going to be, or First Nations is a different number.

[5:43:43] Voice 6: So it's each subcategory and each phase of the project is specified.

[5:43:48] Voice 6: And I think that's really where we need to get to.

[5:43:50] Voice 6: Because that's the tool you're

[5:43:51] Voice 6: having a conversation with

[5:43:53] Voice 5: on a different basis.

[5:43:55] Voice 5: So, you know, my thoughts are much simpler.

[5:43:58] Voice 5: You

[5:43:58] Voice 7: can go to the sky and beyond.

[5:44:02] Voice 7: In the lingering in the definition phase of your project,

[5:44:05] Voice 7: you want to specify that and decide how much money you're going to spend.

[5:44:09] Voice 7: That's what it comes down to.

[5:44:11] Voice 7: and if you're a community on a small topic

[5:44:14] Voice 7: and you want to have that level of engagement

[5:44:16] Voice 7: sure, you want to do it on RCP

[5:44:18] Voice 7: that would be crazy, but I think it's

[5:44:20] Voice 7: possible

[5:44:23] Voice 11: yeah, just

[5:44:24] Voice 11: commenting on that, there are commitments

[5:44:26] Voice 11: on the IAP gym

[5:44:27] Voice 11: expectations, so it's about managing

[5:44:30] Voice 11: expectations, so IAP

[5:44:32] Voice 11: 2.5 for example is you're

[5:44:34] Voice 11: empowering other people to make the

[5:44:36] Voice 11: decisions that they cannot do

[5:44:38] Voice 11: IAP 2.4 is

[5:44:40] Voice 11: collaborative right so you have to think about is that going to fetch the authority so maybe some

[5:44:46] Voice 11: part is um so patrick said could be undertaken at higher levels but certain ones you're going

[5:44:53] Voice 11: to have yeah so we could go to four i'm not saying that it

[5:44:59] Voice 6: just it really depends on like

[5:45:01] Voice 6: what aspect of the conversation you're at are you working with

[5:45:04] Voice 7: so the bottom line is it's greater

[5:45:07] Voice 7: than two it can be yes it doesn't have to be i think it's flexible the problem is they is they

[5:45:15] Voice 3: were they came in with the understanding that they could only go to two three says we will work with

[5:45:20] Voice 3: you to ensure that your concerns are directly reflected in the alternatives developed and

[5:45:25] Voice 3: provide feedback on how public input influenced the decision that's exactly the work we do

[5:45:32] Voice 7: that's three so good then clarification okay so you're going to advise planning staff

[5:45:36] Voice 7: claire freder do you want to add more you know

[5:45:38] Voice 4: just this is part of a broader um engagement

[5:45:41] Voice 4: strategy conversation we have to have and also it's about how islands trust defines its promise

[5:45:45] Voice 4: to the public right um

[5:45:46] Voice 4: there's a broader i want to have a broader

[5:45:48] Voice 7: more structured conversation

[5:45:50] Voice 7: around this probably an extra but yeah great indeed in the policy statement we did stretch

[5:45:55] Voice 7: beyond two at

[5:45:57] Voice 5: the

[5:45:59] Voice 4: end of the

[5:45:59] Voice 7: day we're not

[5:45:59] Voice 4: telling the public you know there are many

[5:46:02] Voice 4: inputs to decisions right so we didn't

[5:46:04] Voice 4: have enough you can't

[5:46:05] Voice 7: better your authority yeah

[5:46:07] Voice 7: okay are we satisfied with that conversation thank you thank you thank you for that uh

[5:46:12] Voice 7: next item would be at 9.2.1 local chairs reporting local advocacy topics anything from anybody

[5:46:22] Voice 6: just quickly um uh cape roger curtis you will have heard about own so uh mentor vancouver is um

[5:46:31] Voice 6: leaving that and it'll be part of a rezoning and an OCP amendment that will come through

[5:46:37] Voice 6: Bowen Island Municipality part of that we're looking towards Bowen Island Municipality

[5:46:42] Voice 6: speaking of we have up is looking towards electric or at least foot passenger and bike ferries

[5:46:49] Voice 6: to fit in with the multi-use pathway in order not to have these hundred camp sites should that

[5:46:57] Voice 6: happen overwhelm ferry traffic and roads and uh otherwise fit in with our island-wide trail

[5:47:04] Voice 6: network of trails concepts in the ocp and things like that and the other things i've already

[5:47:10] Voice 6: reported on in terms of the minister's lunches and or sorry in terms of the ministers that we've been

[5:47:15] Voice 6: meeting with at ubc and a bunch of us counselors are going in so there'll be a chance to check

[5:47:20] Voice 6: chat that's it okay

[5:47:23] Voice 3: anything anybody else you know what it's not really an advocacy topic but

[5:47:29] Voice 3: i should have mentioned it earlier uh galliano we presented the two community stewardship awards

[5:47:33] Voice 3: yesterday um and we had about 25 people in attendance it was great um one with keith

[5:47:39] erickson of course and that person that we've probably all of us come across

[5:47:43] Voice 3: one time or

[5:47:44] Voice 3: another um but the other one was it was a young woman indigenous woman named janine jorgensen who

[5:47:49] Voice 3: who was, it was wonderful to hear her speak

[5:47:52] Voice 3: and to receive the award.

[5:47:53] Voice 3: She was extremely appreciative of the award and the work.

[5:47:57] Voice 3: She generally found out she's running for school trustee.

[5:48:00] Voice 3: So this is a wonderful, it's an interesting development.

[5:48:03] So that was great on a lot of levels.

[5:48:08] And she also was involved in that,

[5:48:11] Voice 3: very involved in the Waters We Call Home project.

[5:48:15] Voice 3: I wish I was, unfortunately I missed it,

[5:48:17] Voice 3: but anyway great things happening there and okay

[5:48:21] Voice 7: thank you anything else laura

[5:48:25] Voice 7: maybe i'll just mention and you might not be in the loop on fetus is there is some advocacy that's

[5:48:31] Voice 7: developing around um the bc ferries landing there's a burial site there and that's a conversation that

[5:48:40] Voice 7: that we're trying to stage with BC Ferries

[5:48:42] Voice 7: in the Muni Ministry of Transportation,

[5:48:47] Voice 7: Moody, and Engage First Nations.

[5:48:52] Voice 7: And of course, the Ferry Advisory Committee

[5:48:55] Voice 7: and the Trails Committee, so that's something.

[5:49:01] Voice 7: So if that's all, then I'll move to correspondence.

[5:49:04] Voice 7: And the practice is to receive correspondence

[5:49:06] Voice 7: for information unless there's some other action.

[5:49:09] Voice 7: so for efficiency i'm just going to scan through these quickly and i'll mention them by name just

[5:49:15] Voice 7: for recognizing those that have written to us and grateful for those 10.1 we have a letter from

[5:49:21] Voice 7: brian regarding housing consideration 10.2 is a response from the premier's office with respect

[5:49:27] Voice 7: to our support for global initiatives for fnp treaty that's fossil fuels non-proliferation

[5:49:37] Voice 7: treaty uh we have a from 10.3 minister osborne request for legislation for checking for

[5:49:43] Voice 7: biological diversity 10.4 from harley home regarding carrying capacity ecological balance

[5:49:49] Voice 7: 10.5 france a tort uh salisbury island by 30 law is broken 10.6 elliott uh regarding

[5:49:58] Voice 7: wasonic interest and that's just policy statement this is a very significant letter 10.7 trustee

[5:50:05] Voice 7: right considering carrying capacity letter dated august 31st and then finally trustee fast at 10.8

[5:50:13] Voice 7: park proposal from kate roger curtis on island so is there any of those that you want to take

[5:50:19] Voice 7: uh some action with or and i will ask you to name those by number and otherwise we'll receive them

[5:50:26] Voice 7: for information anybody 10.1 10.1 okay sue ellen yeah and um 10.2 10.3 um 10

[5:50:40] Voice 5: .4 i want to talk about

[5:50:44] Voice 5: 10.5 um about 10 actually

[5:50:50] Voice 3: all of them other than sue ellen's i don't know what she wants to have

[5:50:54] Voice 3: done

[5:50:54] Voice 7: okay so we're going to talk about all of them so let's start with 10.1 then uh so brian

[5:51:01] Voice 7: Yeah,

[5:51:02] Voice 6: all I wanted to do, because I didn't remember receiving this one, even though it looks like it went to it, according to the email list, I'm not sure Laura Bershaken was, if I can't remember, I would just like to forward this letter to Denman LTC.

[5:51:18] Voice 6: So I'm not sure

[5:51:19] Voice 6: staff have seen it either.

[5:51:20] Voice 6: So I move that letter at 10.1 to be forwarded to the Denman Local Trust Committee, including staff.

[5:51:32] Voice 6: can

[5:51:33] Voice 7: i just do that by general consent all right so i think by general consent 10.14

[5:51:38] Voice 7: 10.2 dan you've got a bunch of them well

[5:51:43] Voice 3: i'm thinking that these are the ones i'm i'm starting

[5:51:46] Voice 3: to think about whether they should go to trust council and i think 10

[5:51:51] Voice 7: i think i forwarded 10.2

[5:51:53] Voice 7: already to trust council by my trustees by did we i did okay

[5:52:00] Voice 3: i'm sure i think it should be the

[5:52:02] Voice 3: agenda package that responded to a motion from trust council then

[5:52:05] Voice 7: i'll take it by general

[5:52:07] Voice 7: consent trust council 10.2 same

[5:52:09] Voice 3: with 10.3 and it responded to a trust council motion okay 10.4 miss

[5:52:15] Voice 3: holmes asked for this to be sent to trust council um she specifically asked that i'm going to skip

[5:52:22] Voice 3: 10.5 for a minute um so

[5:52:25] Voice 7: then let me just say then allow that 10.2 10.3 10.4 before trust council

[5:52:31] Voice 7: i don't consent to 10.5

[5:52:34] Voice 3: yeah i will in a minute i'll come back to it 10.7 trustee wright has also

[5:52:39] Voice 3: asked to be sent to trust council um okay not i think it's just correspondence at this stage

[5:52:46] Voice 3: um yeah

[5:52:47] Voice 3: and i'm not sure what the status of 10.6 is because isn't that's a trust policy statement

[5:52:55] Voice 3: the

[5:52:56] Voice 4: trust programs committee requested it to

[5:52:59] Voice 3: council okay so that's gone to council

[5:53:01] Voice 3: oh

[5:53:02] Voice 4: well then

[5:53:04] Voice 3: i think it should go to account if it if it's appropriate to go to council

[5:53:08] Voice 3: i guess that's been the only question being correspondent from this launch

[5:53:11] Voice 3: and i think we

[5:53:12] Voice 3: were asked you to check and make sure it was okay to release that's what tpc did

[5:53:17] Voice 3: right it's not a public agenda oh

[5:53:18] Voice 4: yeah and so that percentage is confirmed

[5:53:20] Voice 4: term two they're fine with us okay

[5:53:22] Voice 3: so that so that's going to so i would move that go to trust

[5:53:26] Voice 3: council so 10

[5:53:27] Voice 7: .4 10.6 and 10.7 go to council

[5:53:35] Voice 7: so then i'm backtracking a little bit here 10.5 well i must say uh mr athorp has

[5:53:43] uh has asked to

[5:53:45] Voice 3: be sent to council he may have already done it to some extent um i'm concerned

[5:53:49] concerned about quite a bit of the derogatory language that's contained in the correspondence

[5:53:56] sort of verges on on sort of defamatory I'm not sure he crosses the line but

[5:54:04] Voice 3: it's verging so

[5:54:06] Voice 3: so even though he's asked to be sent to council that attend there I am concerned about putting

[5:54:12] Voice 3: it on that agenda I don't know what other people think about that we have to have thick skins but

[5:54:16] Voice 3: But it is a, you know, I mean, criticism, but it is very derogatory in its language about not only the trust of the LTC, but specified individuals on the LTC and trustee.

[5:54:31] Voice 7: And there's some inaccurate information there.

[5:54:33] Voice 3: So

[5:54:33] Voice 7: I...

[5:54:37] Voice 7: So we just receive it for information, unless you want to respond.

[5:54:42] Voice 3: Yeah, I mean, no, I'm not looking to respond to him.

[5:54:46] Voice 3: he did ask specifically he says in his email i want to ensure this is on the trust council agenda

[5:54:54] Voice 3: in the correspondence section and i'm concerned about putting it there he also copied it to a

[5:55:00] Voice 3: series of trustees although not all do we have any staff

[5:55:06] Voice 7: advice on the defamatory element whether

[5:55:09] Voice 7: or not that's rationale to not for it to come so

[5:55:15] Voice 10: from my perspective i had an opportunity to

[5:55:19] Voice 10: to really read through it yet.

[5:55:20] Voice 10: Oh, I see.

[5:55:22] Voice 10: Well, perhaps you could

[5:55:25] Voice 7: read through it

[5:55:26] Voice 7: and then we'll do some kind of a,

[5:55:30] Voice 7: maybe it could be included if it's found

[5:55:35] Voice 7: to not be defamatory.

[5:55:37] Well, it's not just up to me,

[5:55:39] but as he says, his request is please make sure

[5:55:44] his correspondence is included

[5:55:46] in the Trust Council Correspondence Package.

[5:55:49] Voice 3: and so we're not obligated but we generally send almost everything on to them unless it's

[5:55:56] Voice 3: there's a reason not to it could be redacted i think

[5:56:00] Voice 15: we'll just take it like some stuff

[5:56:03] Voice 15: that's fine it's an ltc business it

[5:56:07] Voice 3: is ongoing that's true it is on an ltc it's not a trust

[5:56:11] Voice 3: council other than complaining about what of 530. what

[5:56:16] Voice 8: bearing does this have a trust council

[5:56:17] Voice 8: any of this no no

[5:56:20] Voice 7: you're right

[5:56:20] Voice 8: okay

[5:56:22] Voice 7: so let's just settle it right here

[5:56:25] Voice 7: got it i'm good with that that's great um the final one i think was 10.8

[5:56:32] Voice 7: um did you want to speak to that one as well then it wasn't mine

[5:56:36] Voice 6: i'm happy for just to sit here for information because there's been

[5:56:40] Voice 6: more and better information come up since this okay

[5:56:43] Voice 7: so 10.8

[5:56:46] Voice 7: thank you so lori can i just look to you did i get all those yes you did thank you

[5:56:53] Voice 7: so work program reviewed amendment the current work program that's up to date um as reviewed

[5:56:59] Voice 7: under 7.1.4 any comments remarks we'll receive it for information i

[5:57:04] Voice 3: think the idea was we're

[5:57:06] Voice 3: going to re-look at that in october and see what we can take off yeah yeah okay

[5:57:11] Voice 3: or receive reporting

[5:57:13] Voice 5: from us right yeah or add all

[5:57:16] Voice 5: right i

[5:57:17] Voice 7: want to leave our options

[5:57:19] Voice 7: okay then thank you vice chairs so this is now our next meeting is going to be

[5:57:27] Voice 7: on september the 20th 10 a.m um private council and then we'll be sliding into council

[5:57:35] Voice 7: so that concludes our meeting and i'll just ask for us to go in camera if one of you can make

[5:57:43] Voice 7: a motion that'll make sure i'll

[5:57:46] Voice 3: move that the meeting be close to public subject sections 91

[5:57:49] Voice 3: cg and i of the community charter are considered matters related to employee relations litigation

[5:57:56] Voice 3: affecting trust and receive advice that subjects client privilege and that staff attend the meeting

[5:58:04] Voice 6: second

[5:58:05] Voice 7: all those in favor

[5:58:11] Voice 7: thank you

[5:58:12] Voice 7: thank you everybody for joining us today

[5:58:16] Voice 7: we will be adjourning immediately after this

[5:58:18] Voice 7: in camera meeting

[5:58:20] Voice 7: and look forward to seeing you all at

[5:58:22] Voice 7: council which is

[5:58:25] Voice 7: September 20th through

[5:58:27] Voice 7: 22nd

[5:58:27] Voice 7: and that is an online electronic

[5:58:30] Voice 7: meeting thank you very much

[5:58:32] Voice 7: for joining us

[5:58:33] Voice 7: So

[5:58:36] Voice 5: we get the screening stuff.