Islands Trust Council regular meeting, September 20, 2022

[0:00:11] Trustee Luckham: Okay, good afternoon, everyone. Welcome to the Honest Trust Council quarterly meeting for September the 20th through the 22nd.

[0:00:21] Trustee Luckham: It's a pleasure to see all of you wonderful people out there, and certainly welcome all those folks that are joining us to view today's meeting.

[0:00:33] Trustee Luckham: I want to acknowledge that we're meeting here widely across Coast Salish Territory.

[0:00:38] Trustee Luckham: I find myself here in Victoria, in Ligonquin-speaking territory.

[0:00:42] Trustee Luckham: I am, of course, elected on Thetis Island, which is in Penelope and Laiacian territory.

[0:00:48] Trustee Luckham: Every day, I reflect on the rich culture and history of this place and recommend that everybody learn as much as you can about the rich history and culture that has been in this place since time immemorial through the Coast Salish people.

[0:01:05] Trustee Luckham: I'm just going to quickly go around the table for introductions and just ask you to give us a wave.

[0:01:17] Trustee Luckham: If you want to do a territorial acknowledgement, I'd be pleased.

[0:01:21] Trustee Luckham: I'm going to start at the top of my alphabetical order list.

[0:01:25] Voice 19: Alex Allen, Paul Brent.

[0:01:35] Voice 11: I'm actually on the territory of the Lekangwin speaking peoples today.

[0:01:40] Trustee Luckham: Thank you. Laura Meshaken.

[0:01:42] Trustee Luckham: Yeah,

[0:01:43] Trustee Busheikin: hi, I'm on the territory of the Comox First Nation, Qualicum, Tla'Amin and numerous others.

[0:01:50] Trustee Busheikin: This has been a popular place and very grateful to be here. The colonial name is Deadman Island.

[0:01:57] Trustee Busheikin: Hello, I'll have my monitor off, my internet's been really unreliable.

[0:02:02] Trustee Luckham: Scott Colburn.

[0:02:04] Voice 15: Hello, I'm here on Sineamook First Nation territory at Woosumi Latsin,

[0:02:09] Voice 15: closer together twin beaches and looking forward to the meeting thank you uh

[0:02:15] Trustee Luckham: david critchley

[0:02:17] Trustee Luckham: no yes

[0:02:18] Trustee Critchley: good afternoon everybody uh i am on denman island also known as

[0:02:23] Trustee Critchley: thank you

[0:02:27] Trustee Luckham: janine dons i think you're listening out there

[0:02:30] Trustee Luckham: i'm

[0:02:31] Voice 25: almost at swartz mayor territory

[0:02:33] Voice 25: the wisconsin people a beautiful day here at the ferry i will be listening for a few hours thank

[0:02:39] Voice 25: you. Thank

[0:02:40] Trustee Luckham: you, Janine. Sue Ellen Fast sends her regrets. Doug Fenton.

[0:02:50] Trustee Fenton: Good afternoon. Doug Fenton

[0:02:52] Trustee Fenton: from Fetus Island and the traditional territories of Penelope and Lox and Pupins. Okay, thank you.

[0:03:00] Voice 9: Peter Grove. Good

[0:03:04] Trustee Grove: day. Peter Grove from Salt Spring Island.

[0:03:07] Voice 9: Peter Johnson. City Islands,

[0:03:15] Voice 17: Okay.

[0:03:17] Trustee Luckham: Thank you, Peter. I used this opportunity to also check the audio quality. Your voice was

[0:03:22] Trustee Luckham: barely audible, but I know it was you because I recognized your voice. I'll move on to Michael

[0:03:27] Trustee Luckham: Cale.

[0:03:29] Voice 32: Good afternoon from sunny and beautiful Bowen Island.

[0:03:33] Trustee Luckham: Case Longerice.

[0:03:35] Voice 24: Good afternoon

[0:03:36] Voice 24: from Gabriola, Sonoma Territory.

[0:03:40] Trustee Luckham: David Maude. Bowen Island. Yeah, your voice is also a little

[0:03:46] Trustee Luckham: little quiet but audible enough. Ben McConkie, I believe, sends his regrets. He'll be joining us

[0:03:53] Trustee Luckham: later. Lee Middleton.

[0:03:59] Voice 1: Thank you, Chair. Lee Middleton here from Saturna Island, Tek Tekson

[0:04:04] Voice 1: for the WSANISH people. Thank you. Nice to be here.

[0:04:08] Voice 19: Ed Morrison. Laura Patrick.

[0:04:18] Trustee Patrick: Hello. Laura

[0:04:19] Trustee Patrick: Patrick here from Salt Spring Island, the important unceded territories of many Coast Salish nations.

[0:04:28] Voice 19: Timothy Peterson.

[0:04:33] Voice 12: Good afternoon, Tim Peterson from Luskinia Island,

[0:04:37] Voice 12: in the territory of many Coast Salish peoples

[0:04:40] Voice 12: and the treaty territory of the Tli'aman Nation.

[0:04:44] Trustee Luckham: Tahira Rockefeller.

[0:04:47] Voice 30: Tahira Rockefeller from Galliano Island,

[0:04:50] Voice 30: home of the Coast Salish people.

[0:04:52] Trustee Luckham: Anne Rogers.

[0:04:54] Voice 14: Good afternoon, everyone.

[0:04:56] Voice 14: Joining you today from the traditional territories

[0:04:59] Voice 14: of the Musqueam, Tsleil-Waututh

[0:05:01] Voice 14: and Squamish peoples in Vancouver.

[0:05:06] Voice 9: Grant Scott.

[0:05:10] Voice 16: Hornby Island, thank you.

[0:05:12] Voice 9: Kate Louise Stamford.

[0:05:14] Trustee Stamford: Good afternoon.

[0:05:16] Trustee Stamford: Coming in from Ta'altnawech in Alcotsum,

[0:05:21] Trustee Stamford: territory of the Squamish people.

[0:05:25] Voice 9: Cameron Thorne.

[0:05:31] Voice 9: Jane Wolverton.

[0:05:34] Voice 20: Jane Wolverton, coming to you from Galliano Island.

[0:05:38] Voice 20: traditional territory of the penelakut and many other coast salish peoples

[0:05:43] Trustee Luckham: you and steve reich now you'll have to unmute yourself steve yeah

[0:05:52] Voice 6: i'm uh i'm on stairs uh

[0:05:53] Voice 6: known as fender island okay very

[0:05:59] Trustee Luckham: good thank you very much council um

[0:06:01] Trustee Luckham: welcome um we'll keep an eye out for alex allen and deb morrison and cameron thorne whom i don't

[0:06:12] Trustee Luckham: have regrets for at this time um so we have an agenda before us um uh just ask if there's any

[0:06:21] Trustee Luckham: additions or deletions for the present agenda that's in front of us in your package

[0:06:27] Trustee Luckham: otherwise i will adopt the agenda as presented so not seeing any hands so by general consent

[0:06:38] Trustee Luckham: will adopt the agenda as presented.

[0:06:42] Trustee Luckham: So we've adopted, of course, the consent agenda model,

[0:06:45] Trustee Luckham: which I think has worked quite well for us this term.

[0:06:50] Trustee Luckham: The first three items are the June trust council

[0:06:53] Trustee Luckham: draft meeting minutes, resolution of that meeting report,

[0:06:56] Trustee Luckham: and the trust council follow-up action list.

[0:07:00] Trustee Luckham: The latter two will be received for information

[0:07:02] Trustee Luckham: and the minutes would be adopted as presented.

[0:07:05] Trustee Luckham: I'll ask if there's anybody that wishes to speak

[0:07:08] Trustee Luckham: speak to or make amendments to any one of those items.

[0:07:13] Trustee Luckham: I'm looking for digital hands.

[0:07:17] Trustee Luckham: I'm not seeing any hands.

[0:07:19] Trustee Luckham: I thank you for that.

[0:07:20] Trustee Luckham: And we will adopt the recommendations

[0:07:24] Trustee Luckham: as presented in 3.11, 1.2 and 1.3.

[0:07:28] Trustee Luckham: So this brings us to our round table discussion.

[0:07:34] Trustee Luckham: We've provided a bit more time here today

[0:07:38] Trustee Luckham: for this discussion being the final council session

[0:07:42] Trustee Luckham: of this term and thinking that there are those

[0:07:47] Trustee Luckham: who would like to talk about emerging issues

[0:07:50] Trustee Luckham: that you're experiencing that may be important

[0:07:54] Trustee Luckham: for a future trust council.

[0:07:57] Trustee Luckham: So we also discussed whether or not going around the table

[0:08:02] Trustee Luckham: like we have in alphabetical order,

[0:08:04] Trustee Luckham: um it's just normally what we practice works or more than what we might create more of a

[0:08:11] Trustee Luckham: conversational mode where you can kind of rip off of each other or whatever and so i'm inclined to

[0:08:19] Trustee Luckham: ask you to raise your hands and as your hands come up in the order that they do i will go

[0:08:25] Trustee Luckham: through the participants list here and just go through so um and of course i'm sure that most

[0:08:32] Trustee Luckham: of you do want to speak so that means this discussion model may not work as well as i

[0:08:37] Trustee Luckham: would hope but the intention is is we might go around a couple of times i'd like to give

[0:08:41] Trustee Luckham: everybody a first chance to speak so when you finish speaking you can lower your hand and then

[0:08:46] Trustee Luckham: if there's adequate time we'll go around again there should be and ideally if we keep it to

[0:08:52] Trustee Luckham: within the two minute uh uh sort of time limit that we've done in the past and you have more

[0:08:57] Trustee Luckham: to say on a second go around we won't have much more time than that i don't think but let's just

[0:09:03] Trustee Luckham: see how this all unfolds is that okay for everybody i see a bunch of hands up already and

[0:09:07] Trustee Luckham: i see nods around the room and it's lovely to see all you wonderful people here i i do wish we were

[0:09:13] Trustee Luckham: meeting in person but this is the next best option so uh my list then now comprises of scott colburn

[0:09:21] Trustee Luckham: Colburn, Trustee Scott, Trustee Wolverton and Trustee Allen.

[0:09:25] Trustee Luckham: Welcome Trustee Allen.

[0:09:26] Trustee Luckham: We missed you on the round table.

[0:09:28] Trustee Luckham: Thank you.

[0:09:29] Trustee Luckham: So let's begin in that order.

[0:09:31] Trustee Luckham: Colburn, Scott, Wolverton, Allen.

[0:09:35] Voice 15: Thank you chair and hello everybody.

[0:09:37] Voice 15: I want to just start and finish by thanking staff

[0:09:41] Voice 15: and for all their hard work.

[0:09:44] Voice 15: And I hope the next trust council takes more steps

[0:09:47] Voice 15: to create a safe and inclusive working environment

[0:09:50] Voice 15: for staff and residents and everyone who's involved with the Trust.

[0:09:54] Voice 15: I had the honour of meeting with Sunaimuk First Nation Chief and Council

[0:09:57] Voice 15: between this Trust Council and last.

[0:09:59] Voice 15: They shared with me that their elders have asked them,

[0:10:02] Voice 15: any loved ones and remains found on the island,

[0:10:06] Voice 15: that they not be repatriated or removed,

[0:10:08] Voice 15: but a respectful space is found for them here.

[0:10:10] Voice 15: And I think that encapsulates a challenge

[0:10:14] Voice 15: and an opportunity for the Islands Trust.

[0:10:16] Voice 15: I think we've taken some small steps toward that.

[0:10:19] Voice 15: and the mechanism that we have in terms of decision-making,

[0:10:22] Voice 15: I hope the province will help us be more respectful

[0:10:25] Voice 15: to those sorts of requests that are so central

[0:10:28] Voice 15: to these places that we find ourselves in

[0:10:30] Voice 15: that have been held for time immemorial.

[0:10:33] Voice 15: So that's the challenge for the next council.

[0:10:37] Voice 15: And I hope we've done our part to move that forward

[0:10:39] Voice 15: a few small steps.

[0:10:41] Voice 15: And thank you everyone for your work and care.

[0:10:46] Voice 17: Thank you, Scott Coleman.

[0:10:48] Voice 17: My next speaker

[0:10:50] Voice 19: is Grant Scott, Hornby Island.

[0:11:00] Voice 19: You'll have to turn on your microphone, Dan.

[0:11:05] Voice 16: Thank you.

[0:11:06] Voice 16: So the big issue on Hornby this last year and two has been the ferries, of course, the increase in tourists.

[0:11:14] Voice 16: So we lobbied the government heavily.

[0:11:16] Voice 16: And what's happened is that they're going to put the quinitz of the bigger ferry on Hornby starting next summer.

[0:11:24] Voice 16: That's 50 cars rather than the 25 on the Kaloki.

[0:11:27] Voice 16: they're going to move the smaller one over with the Bainsound connector so next summer there'll

[0:11:31] Voice 16: be two ferries going back and forth across Bainsound to Denman and then the bigger one

[0:11:36] Voice 16: coming over here so the good thing is it solves the issue for both islands Denman and Horn because

[0:11:42] Voice 16: it was causing quite a lot of concern that if we got a bigger one we'd just be dumping more people

[0:11:47] Voice 16: onto Denman so that was a very good thing. Short-term vacation rentals is a big issue on

[0:11:53] Voice 16: the island um and uh so we've been working on on just how to uh that we can regulate short-term

[0:11:59] Voice 16: vacation rentals but still keep a vibrant economy so that's a big issue within the context of

[0:12:05] Voice 16: preserve and protect the environment now there's concern around the directive policies that have

[0:12:10] Voice 16: been considered around forestry water management and and others that uh a lot of people feel

[0:12:16] Voice 16: people on herme are better off figuring out how to manage these things on herme than

[0:12:21] Voice 16: then corrective policies coming from down on high.

[0:12:24] Voice 16: And so that's a big issue that we'll be working on,

[0:12:28] Voice 16: obviously, and whoever is there in the new term.

[0:12:31] Voice 16: Last thing I'd just like to say, Heather Cower,

[0:12:34] Voice 16: who has been our planner here for the last few years,

[0:12:37] Voice 16: and she's gone on to be the senior planner in Abbotsford

[0:12:42] Voice 16: and at the end of the month.

[0:12:44] Voice 16: So I just want to thank her.

[0:12:45] Voice 16: She was absolutely excellent planner here

[0:12:48] Voice 16: and everybody at Hornby thanked her for her service.

[0:12:53] Voice 16: So, yeah, I can see

[0:12:58] Voice 16: Chrisley saying the same thing.

[0:12:59] Voice 16: So she was just excellent.

[0:13:00] Voice 16: So anyway, thank you, Peter.

[0:13:01] Voice 16: That's it for me.

[0:13:04] Trustee Luckham: Okay, thank you.

[0:13:06] Trustee Luckham: So my next speaker is Jane Wolverton, Galliano Island.

[0:13:11] Voice 20: Thank you very much.

[0:13:12] Voice 20: First of all, I just wanted to say

[0:13:16] Voice 20: it's been a real honor to be part of the trust

[0:13:20] Voice 20: and the Trust Council and I also want to thank the staff

[0:13:23] Voice 20: for their tremendous hard work and dedication

[0:13:27] Voice 20: over the last four years.

[0:13:29] Voice 20: It's not been an easy term, I'm sure.

[0:13:32] Voice 20: So I just want to make those thanks.

[0:13:35] Voice 20: On Galliano, water is always an issue

[0:13:40] Voice 20: and you'll hear later in the delegations

[0:13:42] Voice 20: from Jennifer Margeson about some research she has done

[0:13:47] Voice 20: And as well, housing, housing, housing is critical on the islands.

[0:13:52] Voice 20: We're having trouble filling key positions because people can't find housing or they leave.

[0:14:00] Voice 20: And we have had an issue of where we have too little light industrial land.

[0:14:07] Voice 20: And and so we were about to lose a mechanic.

[0:14:10] Voice 20: but it looks like she is going to be accommodated on one of the three light industrial parcels in

[0:14:16] Voice 20: the south of the island. And then telecommunications, we're awaiting the money from the

[0:14:25] Voice 20: feds, as Gambier and Keats have had. And so we're, we're looking forward to maybe finding something

[0:14:31] Voice 20: out about that in the next few months. Thank you.

[0:14:37] Trustee Luckham: Thank you, Jane. That's certainly a good topic.

[0:14:41] Trustee Luckham: Alex Allen, you're my next speaker at Hornby Island.

[0:14:45] Voice 3: Yeah, thank you.

[0:14:47] Voice 3: Yeah, I don't repeat what Grant said, but I was trying to think of, okay, lessons learned in the last term.

[0:14:52] Voice 3: And I think the biggest one was the application with the Hornby Island Resort and Comox First Nations.

[0:14:57] Voice 3: It's free prior and informed consent.

[0:15:01] Voice 3: We really learned about that.

[0:15:03] Voice 3: And as you know, it was, you know, what had just been issuing a simple permit became, you know, by the archaeology branch became a very huge issue.

[0:15:12] Voice 3: legally and ethically and everything and so because of that and because of the fact that

[0:15:19] Voice 3: they weren't exactly informed in a very speedy time and also you know First Nations are very

[0:15:27] Voice 3: busy right and so yet another they're not exactly a referral agency and yet another

[0:15:33] Voice 3: clump of papers landed on their desk and so we felt that beyond just referring to the archaeological

[0:15:40] Voice 3: branch that um we also have to refer all our applications to comics first nations whether

[0:15:47] Voice 3: it was the archaeology branch or not so that was a big lesson learned um and uh yeah vacation

[0:15:53] Voice 3: rentals we are going to be having a our first of our public consultation october 2nd no that's our

[0:16:01] Voice 3: all candidates meeting september september grant help me october 6 excuse me in the evening and

[0:16:07] Voice 3: And that'll be, you know, we tasked our APC with three particular issues that are emerging from First Nations to riparian issues to, of course, vacation rentals.

[0:16:18] Voice 3: And, of course, vacation rentals are the one, the top and only one that we've heard everybody in Uproar about or not in Uproar about.

[0:16:24] Voice 3: So that should be an interesting process we go through.

[0:16:27] Voice 3: And then I just want to, you know, because we're not meeting in person, I don't get to hang out with you and with cocktails in somebody's hotel room somewhere.

[0:16:36] Voice 3: So I just want to say a big hug to and farewell to all those trustees that are not returning.

[0:16:45] Voice 3: And if I may say to Laura Beshaken, Tahir Rockefeller, Paul Brent, Peter Grove, Stephen

[0:16:50] Voice 3: Wright, Emma Conkey, Peter Johnson, Keith Swangray, Michael Kale, Dan Rogers, and Scott

[0:16:56] Voice 3: Colburn.

[0:16:57] Voice 3: I really enjoyed working with you.

[0:16:58] Voice 3: It's a pleasure working with all of you.

[0:16:59] Voice 3: And good luck, whatever ventures you do.

[0:17:02] Voice 3: And also to those that are running again, good luck to you.

[0:17:05] Voice 3: I am running a game too so maybe we'll be at the table maybe not and also as you know as as Grant

[0:17:11] Voice 3: said to Heather Tower was was just an amazing planner and it's very sad to see her leave but

[0:17:16] Voice 3: she's going on to bigger better things and uh hopefully we'll have a great one who steps in

[0:17:21] Voice 3: her spot and yeah what else I think I think that's it but uh yeah thank you thank you Alex

[0:17:30] Trustee Luckham: um my next speaker is Laura Bichet Condemna microphone yeah

[0:17:39] Trustee Busheikin: okay can you hear me now

[0:17:41] Trustee Busheikin: yeah looks like I'm breaking up I'll try and leave my video on um so emerging issues for next

[0:17:49] Trustee Busheikin: council that's what I'm going to focus on um I mean it's not emerging because it's emerged but

[0:17:54] Trustee Busheikin: it is still emerging is reconciliation and I mean I don't even know if that word is adequate but I

[0:18:00] Trustee Busheikin: I think that, and, you know,

[0:18:03] Trustee Busheikin: Trustee Allen definitely touched on it.

[0:18:05] Trustee Busheikin: It's moving into new realms

[0:18:08] Trustee Busheikin: and that's very exciting with many opportunities

[0:18:10] Trustee Busheikin: to do something real about really engaging

[0:18:16] Trustee Busheikin: and involving First Nations in giving them some power

[0:18:19] Trustee Busheikin: and giving them some connection

[0:18:21] Trustee Busheikin: from the ground up to decision-making.

[0:18:24] Trustee Busheikin: And there's a lot, I think that work has to be embraced.

[0:18:29] Trustee Busheikin: It has to be funded.

[0:18:30] Trustee Busheikin: uh by everyone another emerging issue is communications at the trust we need to be

[0:18:38] Trustee Busheikin: telling our story uh and we need to be informing people in ways that reach people and that reach

[0:18:45] Trustee Busheikin: everyone this along with public engagement and they're overlapping but different things

[0:18:51] Trustee Busheikin: communications and public engagements i think we all know we're in a context of increasing

[0:18:56] Trustee Busheikin: increasing polarization, not just around the trust, but everywhere in the world around politics,

[0:19:01] Trustee Busheikin: there's a culture of outrage and opposition. I actually think I said all this last four years

[0:19:05] Trustee Busheikin: ago, but it's becoming more clear. And I think we need to have very solid communications to keep

[0:19:12] Trustee Busheikin: people engaged and so that they know what they're engaging in and they're not engaging with a myth

[0:19:18] Trustee Busheikin: they've heard about the islands trust. And then with public engagement, we do need to, I think,

[0:19:23] Trustee Busheikin: put a big focus on inclusion, equity, and making sure we're not just hearing the loudest voices

[0:19:30] Trustee Busheikin: and the angriest voices or the best funded voices and that we're not being swayed by that.

[0:19:36] Trustee Busheikin: So how to engage the quieter people. Housing is a huge issue on my island and many islands,

[0:19:42] Trustee Busheikin: and I think it would really behoove Trust Council to come to some kind of consensus about what the

[0:19:49] Trustee Busheikin: the trust role is vis-a-vis housing because a lot of time can get you saying we're the environment

[0:19:54] Trustee Busheikin: that has nothing to do with housing versus we do land use zoning. That's, you know, one of the main

[0:20:00] Trustee Busheikin: things that controls housing and we have to look at it. We have a legal opinion that says community

[0:20:07] Trustee Busheikin: could quite reasonably be considered a unique amenity. And I think we need to get on with

[0:20:13] Trustee Busheikin: we'll figure out what we can do. And two more things. One question that comes up a lot for me

[0:20:20] Trustee Busheikin: is what is the relationship between the local trust committees and trust council? It's a bit

[0:20:25] Trustee Busheikin: of a high level question, but are we an organization with 13 local trust committees

[0:20:30] Trustee Busheikin: coming from the organization, or are we 13 local trust committees from communities that come

[0:20:36] Trustee Busheikin: together as a federation? And the language we've used around this has changed. And it's probably

[0:20:42] Trustee Busheikin: be a perennial question that has no one answer but it needs to be just talked about again and again

[0:20:47] Trustee Busheikin: and the final thing is the the challenge of resourcing the demands on local government not

[0:20:52] Trustee Busheikin: have grown so much in the last five or ten years um there's all kinds of statistics about this and

[0:21:00] Trustee Busheikin: it's obvious and understandably people don't want to pay a lot more taxes how do we resource the

[0:21:06] Trustee Busheikin: things we know need to be done and that our communities need and our ecosystems need.

[0:21:13] Trustee Busheikin: How do we talk to islanders about that? How do we talk amongst ourselves about that? That is

[0:21:20] Trustee Busheikin: going to be an issue for next council and I wish you luck. I'm not running again.

[0:21:24] Trustee Busheikin: I've had 11 amazing years. It's been an adventure and education and an honor. I want to thank

[0:21:32] Trustee Busheikin: Thank all the staff I've worked with, all the trustees.

[0:21:36] Trustee Busheikin: It's been amazing.

[0:21:38] Trustee Busheikin: And for those of you continuing, good luck.

[0:21:41] Trustee Busheikin: And may you have an incredible next term.

[0:21:45] Trustee Busheikin: And for those who aren't running, good luck and have fun with whatever else you're doing.

[0:21:49] Trustee Busheikin: Thanks.

[0:21:51] Voice 9: Thank you, Laura.

[0:21:54] Voice 17: My next speaker now is Doug Fenton.

[0:22:02] Voice 17: All right.

[0:22:02] Voice 17: Thank you for the opportunity.

[0:22:04] Voice 17: opportunity um i too would like to uh

[0:22:08] Voice 19: um i just lost my place well that's weird

[0:22:19] Voice 19: cut and paste something in this little guy and it went away

[0:22:24] Voice 19: um

[0:22:25] Trustee Fenton: i um i too would like to thank

[0:22:29] Trustee Fenton: everybody for the uh challenging but amazing four years of so many sort of rewarding uh

[0:22:38] Trustee Fenton: continues to explore so many challenges that need to be solved so many left unsolved but um this

[0:22:45] Trustee Fenton: group has been has been putting things on the table and trying to work through um some new

[0:22:52] Trustee Fenton: terrain and territories such as climate change and reconciliation you know we've got lost a few

[0:22:59] Trustee Fenton: times but i think overall um it's the trust council has um on covet as well like i mean

[0:23:07] Trustee Fenton: there's just been a lot of barriers to actually a good conversation but at the end of the day

[0:23:11] Trustee Fenton: the tone has been amazingly good the people have been um very much um sort of i'm just thankful

[0:23:21] Trustee Fenton: that this has been that opportunity for us to go there and try out and figure out a path forward

[0:23:28] Trustee Fenton: from the the trust council perspective i thought i'd want i wanted to share um that

[0:23:33] Trustee Fenton: but it's not the morning in dialogue with the Alliance who are hard at battle

[0:23:41] Trustee Fenton: with trying to figure out strategies and communications with ministers

[0:23:45] Trustee Fenton: and with the provinces and the federal level governments.

[0:23:50] Trustee Fenton: Their challenge has even been through, even though their arguments

[0:23:55] Trustee Fenton: and statements about the alternative solutions are backed by science

[0:24:01] Trustee Fenton: and Indigenous knowledge.

[0:24:02] Trustee Fenton: They're met by federal organizations

[0:24:04] Trustee Fenton: such as the Vancouver Port Authority

[0:24:06] Trustee Fenton: and various ministries such as Environment Canada

[0:24:09] Trustee Fenton: that enter into their conversations

[0:24:13] Trustee Fenton: with a predetermined outcome.

[0:24:17] Trustee Fenton: It makes it very challenging

[0:24:19] Trustee Fenton: and often are even sort of champions

[0:24:26] Trustee Fenton: of Transport Canada's overall mission.

[0:24:28] Trustee Fenton: So really foregone conclusions

[0:24:31] Trustee Fenton: and sort of poor communication at the end of the day so there's on our side on their side

[0:24:39] Trustee Fenton: is that there's more and more science stating that transport canada and the vancouver port

[0:24:44] Trustee Fenton: authorities um current direction does not is not supported and it does not support commercial

[0:24:51] Trustee Fenton: anchorages in the southern gulf islands because of the impacts on the social uh environmental

[0:24:58] Trustee Fenton: social and governance issues or they actually do the equation it's not in the favor of them doing

[0:25:09] Trustee Fenton: what's that just watching

[0:25:11] Trustee Fenton: your time a bit

[0:25:12] Voice 17: there you i'm

[0:25:13] Trustee Fenton: sorry i'm just about done um but the

[0:25:17] Trustee Fenton: it's not even endorsed by industry um but it and sadly it will lead to the devastation of the

[0:25:26] Trustee Fenton: say to see as we know it um so they encourage a total and paradigm shift to a more uh holistic

[0:25:35] Trustee Fenton: and biocentric approach or framework unfortunately they're steadfast in their direction as far as

[0:25:42] Trustee Fenton: their constant opposition and there's no opportunity for conversation um does this

[0:25:49] Trustee Fenton: sound familiar you know there's placation and no actual dialogue um i just want to flag this

[0:25:57] Trustee Fenton: for trust counts going forward that this is considered i would consider this an emerging

[0:26:02] Trustee Fenton: issue that is going to escalate in scale and associated cumulative impacts uh throughout the

[0:26:08] Trustee Fenton: trust area and the state of sea as a whole thank you

[0:26:11] Trustee Luckham: thank you um so my next speaker is laura

[0:26:17] Trustee Luckham: Patrick Saltzbring.

[0:26:20] Trustee Patrick: Good afternoon, trustees. I too will focus on emerging issues. I wanted to

[0:26:27] Trustee Patrick: pick up on Trustee Colburn's reference to First Nations. And I think as an emerging issue,

[0:26:35] Trustee Patrick: well, I know there's sort of a, you know, this is a, it's a, we're building something new.

[0:26:41] Trustee Patrick: and that uh i know john jack from the alberni calaquat regional district those are the words

[0:26:48] Trustee Patrick: he uses we're building something new and and i think i from a trustee should meet fairly quickly

[0:26:57] Trustee Patrick: in the new term with first nations and while they won't have protocol agreements or any of those

[0:27:03] Trustee Patrick: things established quickly it's just having those initial conversations and some initial

[0:27:08] Trustee Patrick: initial understandings of, you know, and I think that would go a long way to helping start off the

[0:27:14] Trustee Patrick: new term on a good foot. Picking up on Trustee Scott's comments, vacation rentals, I think

[0:27:24] Trustee Patrick: Trustee Allen as well, that I think there's opportunities, I think that's a growing issue

[0:27:30] Trustee Patrick: overall, and I think there's more work that needs to be done regionally and

[0:27:34] Trustee Patrick: And with vacation rentals, because while we each have our own experiences, I think we need to look at it more in a more comprehensive way.

[0:27:46] Trustee Patrick: Trustee Bruchacum, public engagement. Absolutely. We have to invest in that.

[0:27:50] Trustee Patrick: And it's not just all the reasons that she presented. It's also that we have a tendency to hear from the usual voices and we need to work harder to hear, you know, a more balanced level of voices.

[0:28:04] Trustee Patrick: And it's something I think we have to really embrace and adopt best practices in that area.

[0:28:13] Trustee Patrick: I think just from an emerging issue for me recently has been just re-exploring the whole concept of strategic environmental assessment.

[0:28:23] Trustee Patrick: And I would encourage my fellow trustees to do a little research and to look into strategic environmental assessment and how it's being used in regional settings for policy development and planning.

[0:28:33] Trustee Patrick: and I think that it's a potential tool that could be quite useful for us.

[0:28:39] Trustee Patrick: And I'll end it there.

[0:28:42] Voice 9: Thank you very much, Trustee Patrick.

[0:28:46] Voice 9: David

[0:28:46] Trustee Luckham: Critchley, Denman Island.

[0:28:50] Trustee Critchley: Yes, thank you very much.

[0:28:52] Trustee Critchley: I had a little difficulty in responding to this

[0:28:54] Trustee Critchley: because it supposedly is keyed on emerging issues.

[0:28:58] Trustee Critchley: And so many of the things that concern us

[0:29:01] Trustee Critchley: are not emerging in the sense that they are new.

[0:29:04] Trustee Critchley: they're perhaps emerging in the sense that they're becoming more critical over time.

[0:29:09] Trustee Critchley: And the first of those I would point to is affordable housing.

[0:29:14] Trustee Critchley: It's still an enormous issue throughout the trust area.

[0:29:19] Trustee Critchley: I watched or looked at an article in the Washington Post the other day on Martha's Vineyard,

[0:29:27] Trustee Critchley: that notable island off the coast of Massachusetts.

[0:29:31] Trustee Critchley: It's a larger island. It's 96 square miles. But the problems that they're having are the problems that we see around our Gulf Islands.

[0:29:41] Trustee Critchley: And they have a regular population, an overwintering population of around 15,000 people, and it swells to 100,000 plus in the summer.

[0:29:52] Trustee Critchley: And they are having great difficulties in keeping staff.

[0:29:57] Trustee Critchley: They said, now it's to the.

[0:30:00] Trustee Critchley: that even doctors can't afford to move and live, certainly nurses.

[0:30:06] Trustee Critchley: And, of course, this put me in mind of the situation on Salt Spring

[0:30:10] Trustee Critchley: where they had to take extreme measures to quickly buy a motel to house staff.

[0:30:17] Trustee Critchley: So this, I think, will continue to be a top-of-mind issue for us.

[0:30:25] Trustee Critchley: Now, I recognize that trust's role has historically been quite limited in this and what we can do. We can approve or not approve applications that are brought before us for rezoning, but we can look at how we might facilitate affordable housing in a better fashion.

[0:30:46] Trustee Critchley: Anyway, that's top of mind, I think. I agree, of course, with what has been said by all other trustees preceding me of emerging issues, but I wanted to bring up a couple of others.

[0:30:57] Trustee Critchley: One is sea level rise, which, from what we are reading, is happening at an accelerated rate beyond earlier scientific predictions.

[0:31:09] Trustee Critchley: And I'm wondering just when we are going to get to the point where we have to modify our policies on hard shoring.

[0:31:21] Trustee Critchley: Currently, we're very much of a mind to stick to the Green Shores program, and we've had litigation over that, which has confirmed our jurisdictional ability to enforce that.

[0:31:33] Trustee Critchley: that. But I'm wondering if at some point down the road, and it's probably not too far in the future,

[0:31:39] Trustee Critchley: we're going to have to be changing policies on that. Another thing that concerns me greatly is

[0:31:44] Trustee Critchley: increased fire hazard. This summer has been the driest that I can recall on Denman. It basically

[0:31:54] Trustee Critchley: hasn't rained all summer. We had a bit a few days ago. But yeah, it's tender dry. And one of our

[0:32:02] Trustee Critchley: our islands is going to go up in flames, I'm sad to say. So we need to be focusing on what we can

[0:32:08] Trustee Critchley: do from a land use planning perspective, whether it involves incorporating fire barriers

[0:32:18] Trustee Critchley: in our planning, that sort of thing. But I think we need to get on the ball on that.

[0:32:23] Trustee Critchley: Another one that is not mentioned at all, but I see as emerging in the not too distant future

[0:32:29] Trustee Critchley: is the topic it has been mentioned in trust council is the topic of private and public

[0:32:36] Trustee Critchley: aircraft service um to these islands they're exceedingly noisy uh they disturb one of the

[0:32:45] Trustee Critchley: what i would call the unique amenities of the gulf islands which is is the peace and tranquility

[0:32:49] Trustee Critchley: of the place it's not it's not a critical issue at the moment but uh i think it's emerging and

[0:32:56] Trustee Critchley: and it deserves some attention so that we don't get to the point

[0:33:02] Trustee Critchley: where we're trying to fight a rearguard action against it.

[0:33:05] Trustee Critchley: More and more wealthy people are accessing the islands by private helicopters,

[0:33:12] Trustee Critchley: and there are now, I hear, newly scheduled services for float planes to the islands.

[0:33:19] Trustee Critchley: We're going to have to pay some attention to that in the future.

[0:33:22] Trustee Critchley: Thank you all, and if I don't have another opportunity to say so,

[0:33:25] Trustee Critchley: So it has been a pleasure working with all trustees and staff.

[0:33:30] Trustee Critchley: I think we have wonderful staff, and I really appreciate that.

[0:33:33] Trustee Critchley: I am running again, so hopefully I'll see some of you next term.

[0:33:37] Trustee Critchley: That's not a certainty, but I wish all of you well.

[0:33:40] Trustee Critchley: Thank you.

[0:33:41] Trustee Luckham: The next speaker is

[0:33:45] Voice 9: Tim Peterson.

[0:33:50] Voice 12: Thank you, Chair.

[0:33:51] Voice 12: Chair, so on Mesquite Island, we have a record number of candidates this year for the election

[0:34:00] Voice 12: for the next term. Seven, I think only Salt Spring has more. So that's very interesting.

[0:34:05] Voice 12: What's exciting is that we have three candidates that are under 40 years old.

[0:34:09] Voice 12: So I think that's a wonderful sign. Very cool. Trustee Johnson will give you a more fulsome

[0:34:18] Voice 12: report uh later on but uh we had some wonderful um uh interface with our first nation's neighbors

[0:34:28] Voice 12: this summer on the skeety island um several uh of the archaeological expeditions to fish traps and

[0:34:37] Voice 12: and other cultural uh areas on the foreshore and uh as well as a plaque unveiling at the

[0:34:44] Voice 12: the Squiddy Bay Park, acknowledging the First Nations presence here since time immemorial,

[0:34:52] Voice 12: and those were all very positive things. For emerging issues for Trust Council,

[0:35:00] Voice 12: I absolutely agree with what I've been hearing. I'm going to just also mention, you know,

[0:35:07] Voice 12: I know we have a new governance committee function coming into play,

[0:35:14] Voice 12: and I will imagine it will be doing a lot of work

[0:35:19] Voice 12: and making a lot of recommendations over this coming term,

[0:35:22] Voice 12: several requests to the province pending,

[0:35:26] Voice 12: all very important and interesting and exciting times for the new trust council.

[0:35:33] Voice 12: I also would just echo what other folks have said

[0:35:39] Voice 12: and to all of you, it's been a pleasure working with you

[0:35:42] Voice 12: and our wonderful staff and I too hope to see some of you

[0:35:47] Voice 12: back at the Trust Council table in November.

[0:35:51] Voice 12: So thank you very much, everyone.

[0:35:53] Voice 12: Thank you, Tim.

[0:36:00] Trustee Luckham: I've got Kate Louise Stamford is next.

[0:36:03] Trustee Stamford: Hi, thank you.

[0:36:04] Trustee Stamford: you um i nothing a whole lot new compared to every what everybody else has been saying i think it it

[0:36:11] Trustee Stamford: really does speak to the challenges we've had this term that people are looking forward to the new

[0:36:18] Trustee Stamford: term and possible structural uh new structural ideas um i'm hoping to see how the governance

[0:36:27] Trustee Stamford: committee can support that um i just for context i i have been acclaimed so i will be coming into

[0:36:35] Trustee Stamford: my fourth term with uh islands trust and i'm looking forward to really building our communications

[0:36:42] Trustee Stamford: i i don't think we even have really a communications department because they keep

[0:36:47] Trustee Stamford: leaving uh i think that's really important to address it covers so many of the concerns that

[0:36:53] Trustee Stamford: we've been having i'm looking forward to um through our finalization of our policy statement

[0:37:00] Trustee Stamford: building on not just first nations relationship but action that we can really turn to and say

[0:37:07] Trustee Stamford: this is making a difference for our first nations that um are within the region that the islands

[0:37:14] Trustee Stamford: this trust federation lies on um my personal um goals are going to be around the importance of

[0:37:24] Trustee Stamford: emergency services recognizing that is more regional district but how can the trust

[0:37:29] Trustee Stamford: build on that i agree with trustee critchley we are going to see more and more fire um my island

[0:37:38] Trustee Stamford: had a fire this um about a month ago and it it wasn't any system it wasn't a um any representatives

[0:37:48] Trustee Stamford: it was people on the ground with the right equipment the right experience and they had

[0:37:54] Trustee Stamford: practiced and practiced and practiced for this scenario and they made a huge difference it was

[0:37:59] Trustee Stamford: out um but it could have been a devastating fire uh not only for private property but for all the

[0:38:06] Trustee Stamford: the Island's Trust Conservancy Reserves, which were right nearby.

[0:38:10] Trustee Stamford: So close.

[0:38:12] Trustee Stamford: We have to hit the stuff front and center.

[0:38:17] Trustee Stamford: Biodiversity loss.

[0:38:20] Trustee Stamford: These are such big issues.

[0:38:22] Trustee Stamford: I don't know how many of you have noticed,

[0:38:24] Trustee Stamford: but there were bugs about five years ago that so bad around here that I could

[0:38:30] Trustee Stamford: not sit outside and enjoy an evening.

[0:38:33] Trustee Stamford: Now they're almost gone.

[0:38:36] Trustee Stamford: it's just they are sort of the canary in the coal mine we are losing our biodiversity everywhere

[0:38:42] Trustee Stamford: and it's noticeable on the island so what more can we do it really it's coming down to the next

[0:38:49] Trustee Stamford: four years there's just so much to do so I'm really looking forward to being part of this

[0:38:55] Trustee Stamford: and I also want to thank everybody that works so hard this term it was a challenging term for so

[0:39:01] Trustee Stamford: so many reasons and I really appreciate all the ideas and thoughts I think in the end everyone

[0:39:07] Trustee Stamford: did want what's best for the federation and for their islands so thank you and I look forward to

[0:39:14] Trustee Stamford: hopefully seeing you next term thank you thank

[0:39:19] Voice 9: you great um trustee rogers I believe is next

[0:39:25] Voice 14: Thanks all and hello there. Before I talk about emerging issues, I just want to recognize a few

[0:39:34] Voice 14: things. One is the political juggernaut that is Trustee Stamford has been modest because she's

[0:39:41] Voice 14: also been acclaimed as the regional director in our area, which is why she just turned her camera

[0:39:46] Voice 14: off. So she's doing quite a fulsome role. I want to thank all of the three local trust

[0:39:54] Voice 14: committees that i had the extreme pleasure of chairing this year uh this term they uh i um

[0:40:00] Voice 14: i found i learned so much about their various islands and they were all wonderful to work with

[0:40:06] Voice 14: as as were and i just want to say this publicly and i'll say to anyone who asks me is all of our

[0:40:12] Voice 14: staff is is uh hard-working dedicated and and uh extremely professional and any rumors to the

[0:40:19] Voice 14: contrary should be immediately rebutted um thanks for the commentary uh trustee critchley is right i

[0:40:29] Voice 14: i think he's it's correct these issues have been around uh they'd be perhaps some some are more

[0:40:35] Voice 14: prevalent than they used to be and more important but the one that sort of struck strikes me as i

[0:40:40] Voice 14: I read some of the material we get from people and see online is we have these two very strong

[0:40:50] Voice 14: principles that we've committed to both reconciliation and climate change. And what

[0:40:56] Voice 14: we're seeing now is how our commitment to those issues, what happens when the rubber hits the

[0:41:02] Voice 14: road with those and comes up against what are perceived to be, I'll call them just property

[0:41:09] Voice 14: rights, for lack of a better word. What can I do with my property? What can I do? How much is it

[0:41:17] Voice 14: going to cost me? What are my taxes going to be? Et cetera, et cetera, et cetera. And our commitment

[0:41:22] Voice 14: to those two principles will be tested as we go forward. Those and others in terms of ecosystem

[0:41:29] Voice 14: protection, et cetera, will be tested as we run up against the issue of property rights and people's

[0:41:37] Voice 14: view of what they own and what they don't own. And so that's an important thing. And we're going

[0:41:44] Voice 14: to have to find a way to fully engage with First Nations and Indigenous peoples in ways that we

[0:41:50] Voice 14: have not even contemplated. I'm quite sure it will be quite different four years from now as it is

[0:41:56] Voice 14: right now. And we will be pushed to be even more for our rationale related to ecosystem protection

[0:42:06] Voice 14: as people look at their, how it affects them individually

[0:42:10] Voice 14: rather than the area as a whole.

[0:42:12] Voice 14: And I think that's a huge emerging issue

[0:42:15] Voice 14: as we see pushback coming back from coming

[0:42:18] Voice 14: and people always say, show me the evidence,

[0:42:20] Voice 14: show me the evidence, show me the evidence.

[0:42:23] Voice 14: I wanna just say one thing about an emerging issue

[0:42:27] Voice 14: administratively and structurally for the organization.

[0:42:30] Voice 14: Thank you to those of you

[0:42:31] Voice 14: who went to the governance committee.

[0:42:32] Voice 14: I think that's the beginning of that.

[0:42:34] Voice 14: that. What my belief is, is that this organization only works the way it is right now when everybody

[0:42:42] Voice 14: is sort of aligned as to how the organization works and what the decision-making structure is.

[0:42:49] Voice 14: And that has not always been the case this past term. So I strongly encourage the next

[0:42:54] Voice 14: trust council to come to an agreement about how the decision-making structure works.

[0:42:59] Voice 14: And once you've come to that agreement about that, then follow it and support it.

[0:43:06] Voice 14: That will make the job of those in the leadership role, committee chairs, et cetera, the executive and staff, a better place to work.

[0:43:19] Voice 14: Because you can be certain that your decisions are going to have been made in a way that everybody is aligned with.

[0:43:25] Voice 14: So that's, to me, is an emerging issue internally for the organization, and hopefully the creation of a governance committee will assist in that, and when the new trust council will be able to pick up and run with that issue and get aligned on that issue.

[0:43:45] Voice 14: and I think it will be a less challenging term in terms of how we operate, maybe as challenging or

[0:43:53] Voice 14: more challenging in terms of the issues that arise from an ecosystem and reconciliation,

[0:44:01] Voice 14: but at least that's the issue we're doing that work. So thank you all. As you know I'm not

[0:44:06] Voice 14: running so this is not my goodbye because we still got until Thursday, but that's my commentary.

[0:44:13] Voice 14: Terry, thanks.

[0:44:15] Voice 17: Thank you, Dan.

[0:44:16] Voice 9: Peter Grove.

[0:44:18] Trustee Grove: Thank you.

[0:44:19] Trustee Grove: And sorry to hear that you're not running, Dan,

[0:44:24] Trustee Grove: as I am not either.

[0:44:26] Trustee Grove: And I'm addressing not only my fellow trustees,

[0:44:29] Trustee Grove: but also our staff.

[0:44:31] Trustee Grove: And it really has been an honor

[0:44:35] Trustee Grove: and mostly a pleasure working with you all.

[0:44:38] Trustee Grove: And we've had our bumps in the road,

[0:44:41] Trustee Grove: but um we get through them in an extraordinarily um good way um so it's the last 11 years has been

[0:44:52] Trustee Grove: a very special time in my life and largely it's uh thanks to you guys i've forged forged important

[0:44:59] Trustee Grove: friendships um which i will treasure always so thank you um and with regard to emerging issues

[0:45:07] Trustee Grove: I have one word which has been bothering me for quite some time now. It's sustainability.

[0:45:14] Trustee Grove: And I think when we all add it all up together, the things that are being said, we have to really consider that.

[0:45:21] Trustee Grove: Our population demographics, how can we produce or protect a sustainable model?

[0:45:32] Trustee Grove: And I do worry about the Martha's Vineyard example, which has been referred to already today.

[0:45:38] Trustee Grove: We need to take it very seriously.

[0:45:41] Trustee Grove: And what the answers are, I can't say.

[0:45:46] Trustee Grove: It's a mix of all sorts of things that has to be at the top of our list.

[0:45:51] Trustee Grove: And we need to plan for the future.

[0:45:53] Trustee Grove: For those of you who are staying on, the best of luck.

[0:45:57] Trustee Grove: And I shall be watching with interest.

[0:45:59] Trustee Grove: and it's goodbye and thank you and our paths I'm sure will cross. We will meet again as was

[0:46:11] Trustee Grove: famously said. Thank you. Bye-bye.

[0:46:15] Trustee Luckham: Thank you, Peter. So my next speaker is Michael Kael.

[0:46:20] Trustee Luckham: I'm going to put my own name on the list after him as I don't see any other voices there but

[0:46:25] Trustee Luckham: please step forward or if you need another opportunity to speak about something that

[0:46:31] Trustee Luckham: you've heard from other trustees please also step up so michael kale and then i'll provide you some

[0:46:37] Trustee Luckham: of my remarks

[0:46:39] Voice 32: peter thank you very much on emerging issues the one thing that we have

[0:46:45] Voice 32: here is the municipality of course is our full elections coming up um on on the 15th that doesn't

[0:46:53] Voice 32: make us unique it makes us in common with all other new municipalities and i'm really pleased

[0:46:57] Voice 32: to see that we have a full slate running for mayor for municipal councillors and also for islands

[0:47:06] Voice 32: trust and there are a lot of new faces there some of them i don't know we will lose a few

[0:47:13] Voice 32: well-known ones uh gary our mayor will not be running and there are two or three other

[0:47:20] Voice 32: sort of well well experienced uh uh councillors and after eight years i i i i add my i add my name

[0:47:30] Voice 32: and of course there will be on behalf of on the trust the renegotiation of the um the requisition

[0:47:37] Voice 32: that will be up for the boat as well so we'll get the islands feeling on that issue

[0:47:42] Voice 32: if there's another emerging issue it is probably we're really feeling the pressure as must some

[0:47:50] Voice 32: other islands when we're near large urban centers. Just now we've had the purchase by Parks in

[0:47:58] Voice 32: Vancouver of a swathe of land here on Bowen Island, which will have many fine attributes and it will

[0:48:08] Voice 32: have much good, but it certainly will add one way or another to the traffic. And I'm sure I'm not

[0:48:17] Voice 32: the only trustee who says it's the end of the summer traffic and a lot of people are expressing

[0:48:23] Voice 32: relief top of numbers or topping up will probably be a further discussion just how much are we able

[0:48:34] Voice 32: to take with our existing infrastructure and if we increase our existing infrastructure

[0:48:40] Voice 32: will we like what we are as a result and i think those questions will have to be answered by

[0:48:47] Voice 32: not only the trustees that follow in this term but the trustees that follow in the one subsequent to

[0:48:53] Voice 32: that and I wish them all well like of course to say thank you very much for the to the people

[0:48:59] Voice 32: and the staff that we've worked with it's been a very dynamic near four years and one that will

[0:49:07] Voice 32: stay in certainly in my memory and I'd like to thank all those people who worked we worked with

[0:49:12] Voice 32: so collaboratively to get us our committee structure

[0:49:17] Voice 32: that we have now enhanced by a governance committee

[0:49:21] Voice 32: and all the better for that.

[0:49:24] Voice 32: So Godspeed those who continue and for those who don't,

[0:49:28] Voice 32: I hope they simply have an amazing time

[0:49:31] Voice 32: doing whatever it is takes their fancy

[0:49:33] Voice 32: and looking back with a sense of,

[0:49:37] Voice 32: well, it's their show now, so we'll leave it to them

[0:49:41] Voice 32: and we'll wish them well and we'll wish them luck.

[0:49:43] Voice 32: Thank you, Peter, and thank you as well personally.

[0:49:48] Trustee Luckham: Well, thank you, Michael.

[0:49:50] Trustee Luckham: So I'll be brief because emerging issues,

[0:49:53] Trustee Luckham: I could probably talk for quite a long time

[0:49:55] Trustee Luckham: and you would get tired of it, no doubt.

[0:49:59] Trustee Luckham: But the thing that strikes me

[0:50:01] Trustee Luckham: as the most significant emerging issue

[0:50:04] Trustee Luckham: is the future council is going to be very different

[0:50:07] Trustee Luckham: than this one.

[0:50:09] Trustee Luckham: Certainly, I think we might see a turnover of trustees

[0:50:12] Trustee Luckham: trustees like that we have not seen in recent years. And the opportunity, of course, there

[0:50:19] Trustee Luckham: is we're going to have all these fresh voices at our table and fresh ideas, a diversity of

[0:50:24] Trustee Luckham: perspectives. But the real opportunity here, I think, is for those trustees that are returning

[0:50:30] Trustee Luckham: to be mentors to those that are coming in and help them along the way. We're certainly an

[0:50:35] Trustee Luckham: executive committee, and you'll find out about that a little later, about orientation for

[0:50:40] Trustee Luckham: for incoming trustees.

[0:50:41] Trustee Luckham: We're certainly focusing on some of those important things

[0:50:44] Trustee Luckham: that we've heard from you to get them off to a good start,

[0:50:48] Trustee Luckham: but indeed the support and assistance

[0:50:50] Trustee Luckham: from those trustees returning is hugely significant.

[0:50:54] Trustee Luckham: Of course, at the core of this is we've also,

[0:50:58] Trustee Luckham: I like to say we've changed the culture

[0:51:00] Trustee Luckham: of the Alice Trust quite a bit

[0:51:02] Trustee Luckham: with respect to First Nations reconciliation,

[0:51:05] Trustee Luckham: referrals, communication, engagement,

[0:51:07] Trustee Luckham: engagement, whatever it is that you want to call it, we have just begun this journey.

[0:51:14] Trustee Luckham: And we have learned a lot of lessons this term with how we're doing it, how we can do it better,

[0:51:23] Trustee Luckham: and glimpses on what it is that the nations that we have been having conversations with,

[0:51:29] Trustee Luckham: what they want to see from us. Core to this is the governance. And it's not just the governance

[0:51:37] Trustee Luckham: to how we govern ourselves but how it is that we um implement the mandate given to us by the

[0:51:45] Trustee Luckham: province to govern and manage these lands of which the question really remains unanswered

[0:51:52] Trustee Luckham: if we even really know what the question is and again there's a future council is going to grapple

[0:51:57] Trustee Luckham: with that and certainly um what we're seeing is all local governments at ubcm all local governments

[0:52:05] Trustee Luckham: are grappling with these issues and certainly the ministries right across the spectrum are fully

[0:52:12] Trustee Luckham: aware of it and what's in the future for us which I've been speaking to this last week is to engage

[0:52:19] Trustee Luckham: more with ministries more with nations to move the dial where we're supporting that dialogue

[0:52:26] Trustee Luckham: supporting the ability for nations to engage with us and for us to seriously take it all into

[0:52:33] Trustee Luckham: to account, particularly what's become an emerging topic, really, even amongst our council,

[0:52:40] Trustee Luckham: although many of you have been well aware of it for a very long time, but is traditional

[0:52:45] Trustee Luckham: knowledge and alternate ways of knowing.

[0:52:49] Trustee Luckham: These are, for a Western society, are difficult to struggle with, but the oral history that

[0:52:56] Trustee Luckham: that has been so vibrant throughout British Columbia,

[0:53:00] Trustee Luckham: throughout Canada, really, since time immemorial,

[0:53:03] Trustee Luckham: is something that we need to come to grips with.

[0:53:07] Trustee Luckham: I think these days about a paradigm shift

[0:53:10] Trustee Luckham: in how we embrace those values,

[0:53:12] Trustee Luckham: cultural values that have been here,

[0:53:14] Trustee Luckham: that are long pruned and tried,

[0:53:20] Trustee Luckham: values and systems and ways of knowing and understanding

[0:53:24] Trustee Luckham: will help us significantly in evolving our own governance.

[0:53:28] Trustee Luckham: And indeed, the governance question is out there

[0:53:31] Trustee Luckham: and we need to work together

[0:53:33] Trustee Luckham: and figure out how it is that we can be much more effective

[0:53:37] Trustee Luckham: and more caring and more responsible

[0:53:42] Trustee Luckham: with preserving and protecting these lands

[0:53:45] Trustee Luckham: through those lenses.

[0:53:47] Trustee Luckham: So that's all for me.

[0:53:48] Trustee Luckham: It's been an absolute pleasure to work

[0:53:50] Trustee Luckham: with each and every one of you

[0:53:51] Trustee Luckham: for each and every different voice sure we didn't agree on everything but we had lots of great

[0:53:57] Trustee Luckham: conversations and here we are today so i'm going to continue on my speakers list now i've managed

[0:54:03] Trustee Luckham: to encourage a few other people to put their hands up which is a great pleasure and we've got trustee

[0:54:08] Trustee Luckham: johnson right along the rice and we'll continue on from there thank you it's not a false hand up

[0:54:15] Trustee Luckham: there

[0:54:17] Voice 4: johnson right longer ice okay i'm going to start by saying it's odd to begin this meeting

[0:54:23] Voice 4: with goodbyes which this very much feels like an end of meeting session but i'm going to start

[0:54:29] Voice 4: without a new issue and just to report two things that were said at the last gathering that we had

[0:54:34] Voice 4: around the archaeology project with uh about two dozen first nations people and some roughly 70

[0:54:40] Voice 4: the Liskiti people on the mudflats in the False Bay area with a fish trap and clam gardens there.

[0:54:47] Voice 4: And one of the elders thanked us very much for inviting them there and thanked us also for

[0:54:53] Voice 4: acknowledging what they have long known to be true, that they have lived here. And we have

[0:55:00] Voice 4: denied that through the years. And it's not an easy thing for the community to go through a

[0:55:06] Voice 4: shift like that there there's resistance there's support but it's a very important thing and the

[0:55:12] Voice 4: other thing that was said by one of the people afterwards is the archaeology is interesting but

[0:55:18] Voice 4: it is really really interesting to get to meet these people that have come here and that are

[0:55:22] Voice 4: have come from here and i would agree with that um these neither of these issues is emerging uh

[0:55:30] Voice 4: i've said it before i really think it's important that we talk about difficult uh strong uh

[0:55:36] Voice 4: important issues that we tend not to talk about. Trustee Critchley said today something that just

[0:55:43] Voice 4: changed my mind, affordable housing to meet community needs. All the time that I've been

[0:55:49] Voice 4: hearing discussion about affordable housing, I think, oh, God, just what we need to let the

[0:55:53] Voice 4: world know that there's affordable housing happening on Gulf Islands. You know, our

[0:55:58] Voice 4: Our population is the biggest impact on our life here and on the environment here and on the culture here.

[0:56:07] Voice 4: And we do need people who will do work.

[0:56:10] Voice 4: We do need people.

[0:56:11] Voice 4: And if we structure affordable housing for the people that we need to be in the community in some way, I fully support it.

[0:56:18] Voice 4: Just affordable housing to meet the needs of anybody and everybody, I don't see.

[0:56:22] Voice 4: Anyway, we need to talk about important issues, and I believe spend a lot less time talking about reports and that kind of thing, which we do.

[0:56:33] Voice 4: The second thing I think that we need to do, or at this point I can start to say you need to do, Trust Council needs to do, trustees need to do, is engage more with people.

[0:56:44] Voice 4: people the level of knowledge on Laskiti about the trust is appalling or abysmal most people

[0:56:53] Voice 4: have no idea that they're two separate bodies one the local trust committee and the other trust

[0:56:59] Voice 4: council and they're quite separate related of course and I hear that is an issue that should

[0:57:07] Voice 4: be discussed by by the trust council and by trustees I think it's pretty clearly set out

[0:57:13] Voice 4: in the Islands Trust Act.

[0:57:15] Voice 4: I haven't read it for a long time,

[0:57:16] Voice 4: but I'm pretty sure it is.

[0:57:18] Voice 4: But the main thing we cannot do,

[0:57:20] Voice 4: or you cannot do, I think,

[0:57:22] Voice 4: is hire consultants to consult with people.

[0:57:26] Voice 4: The people at the Trust Islands,

[0:57:28] Voice 4: the residents and the landowners,

[0:57:30] Voice 4: really need to engage with the trustees

[0:57:33] Voice 4: and talk to the trustees and hear the trustees

[0:57:36] Voice 4: and hear and know that they've heard them,

[0:57:38] Voice 4: not a summary of it in a report from a consultant.

[0:57:43] Voice 4: So I think that's really important and I'll probably write to you about that in the future. Thank you.

[0:57:49] Voice 4: Thank

[0:57:50] Trustee Luckham: you, Peter. Look forward to your letters. Steve Wright, I think you're next on my list.

[0:57:56] Voice 6: Thank you. I'm not going to repeat all the what other trustees have said and I agree with most of them.

[0:58:02] Voice 6: but one issue that has not been spoken about and that is the politics of land use and the degree

[0:58:10] Voice 6: to which we are going to have a public comment interfere or influence the decisions that council

[0:58:17] Voice 6: makes it's a touchy subject it's something that is uncomfortable for many but I think with the

[0:58:24] Voice 6: atmosphere that is going around certainly south of us and and also now in Canada

[0:58:29] Voice 6: the concerns about property rights, which is a fallacy.

[0:58:34] Voice 6: There are absolutely no property rights in Canada

[0:58:38] Voice 6: protected by any constitution

[0:58:39] Voice 6: regarding the development of your land.

[0:58:41] Voice 6: We should put that fallacy to rest.

[0:58:44] Voice 6: But as long as we are listening to the public,

[0:58:46] Voice 6: there is a tendency to only hear the people

[0:58:48] Voice 6: that are affected adversely by the decisions that we make.

[0:58:53] Voice 6: We get lots of scientific data.

[0:58:55] Voice 6: We have lots of studies done

[0:58:57] Voice 6: done, and we're happy to accept it until it interferes with our convenience or our lifestyle,

[0:59:07] Voice 6: and then we start to question it.

[0:59:09] Voice 6: We refuse staff reports from our professional waters specialist.

[0:59:17] Voice 6: We deny reports that are given to us by other scientific agencies.

[0:59:24] Voice 6: if there's a problem with the politics

[0:59:26] Voice 6: and if there's a problem with acceptance by the community.

[0:59:30] Voice 6: And this is where I think leadership

[0:59:33] Voice 6: and basically it's going to take guts for trustees

[0:59:37] Voice 6: in the incoming term to deal with

[0:59:39] Voice 6: because it's only going to get nastier.

[0:59:40] Voice 6: We are facing a lot of adverse responses

[0:59:44] Voice 6: to anything we do in the Southern Gulf Islands.

[0:59:47] Voice 6: I don't expect it will lessen.

[0:59:50] Voice 6: It's clear by the candidates that are running

[0:59:53] Voice 6: they are very focused, they are backed by a certain amount of money, and they have every intention of

[1:00:00] Voice 6: changing the political nature of the islands. So good luck with everybody, but stand your ground,

[1:00:07] Voice 6: please. The mandate is a unique and a very special piece of legislation. It should be

[1:00:15] Voice 6: adopted by every municipality across North America, as far as I'm concerned. We are going

[1:00:21] Voice 6: to run into expanded problems with the environment. Climate change is not going to lessen. It's going

[1:00:28] Voice 6: to get worse i don't think we've seen much of it yet but it's going to get worse and i think

[1:00:34] Voice 6: the evidence is everywhere around the world we are not going to be exempt so um try and get the

[1:00:40] Voice 6: politics out of land use focus on the scientific data and protect these islands uh against the the

[1:00:48] Voice 6: the continuing demands of social services and comfort levels uh all the best to you

[1:00:55] Voice 6: thanks it's been great and um i wish you well i really do because i think this year is is going

[1:01:02] Voice 6: to be a bit of a ball breaker so good luck thank you

[1:01:05] Voice 9: steve

[1:01:06] Trustee Luckham: case longer ice yeah

[1:01:09] Voice 24: thank you i have

[1:01:11] Voice 24: to agree with a lot of what's been said already about some of the local issues my focus is more

[1:01:16] Voice 24: on the trust council level and in regards to understanding the difference between the

[1:01:22] Voice 24: a federation and local autonomy.

[1:01:25] Voice 24: I think that's something that we've never really clarified

[1:01:27] Voice 24: among ourselves and with the public at large.

[1:01:32] Voice 24: What are our different roles here?

[1:01:34] Voice 24: You know, we get elected locally by residents,

[1:01:39] Voice 24: but we're elected for more than just representing

[1:01:41] Voice 24: local residents.

[1:01:42] Voice 24: And that seems to get lost, I think, in the picture.

[1:01:45] Voice 24: I think that, because we do have a dual responsibility

[1:01:48] Voice 24: ability and wanted to trust object which is in my view the the prior the priority of decision making

[1:01:58] Voice 24: because we are given that power for the purpose of the object the land use government power

[1:02:05] Voice 24: yes we're bound to meet community need but the trust object is not meeting community need it's

[1:02:13] Voice 24: it's something has to be something different otherwise we're repeating ourselves if the

[1:02:17] Voice 24: the trust object is meeting community need.

[1:02:20] Voice 24: So I draw a distinction there.

[1:02:22] Voice 24: And I'm hoping that the next trust council

[1:02:25] Voice 24: will be able to grapple with it.

[1:02:27] Voice 24: I mean, I think this has been an emerging,

[1:02:29] Voice 24: I mean, it's been bubbling for a long time

[1:02:32] Voice 24: and a number of other issues.

[1:02:35] Voice 24: You know, trust council works under the Island Trust Act.

[1:02:41] Voice 24: The LTC works under the Island Trust Act

[1:02:44] Voice 24: and the Local Government Act.

[1:02:46] Voice 24: So there is a distinction

[1:02:47] Voice 24: And we wear, I know in legal counsel, we don't wear two hats, but we do.

[1:02:52] Voice 24: And it's not a matter, I don't think, of balancing.

[1:02:55] Voice 24: At least that's my view.

[1:02:57] Voice 24: But it's something that the next trust counsel is going to have to grapple with and hopefully come, as Trustee Rogers said, come to some sort of understanding or get some sort of alignment in our views.

[1:03:08] Voice 24: Get to some place where we don't have this division, which we have right now, or at least that's my sense of the current trust counsel.

[1:03:17] Voice 24: um you know we need to look at the legislation and yes vavilov gives us some discretion but we

[1:03:23] Voice 24: still have to go back to the legislation as well it doesn't give us free reign there has to be a

[1:03:28] Voice 24: logical argument to do whatever trust policy statement yes a lot of that first relation

[1:03:35] Voice 24: reconciliation yes we should advocate not just wait for the provincial government to say well

[1:03:41] Voice 24: we're going to change the legislation maybe we should be going forward and asking for changes

[1:03:45] Voice 24: changes. Saying yes, if you're serious about DRIPA, make some changes to our legislation

[1:03:53] Voice 24: anyway. Maybe a test run for the province to give First Nations some more authority

[1:03:59] Voice 24: to end the decision-making process. So that climate change, biodiversity, yeah. So much

[1:04:07] Voice 24: of what we do is really focused on ourselves not on the other living creatures that exist

[1:04:15] Voice 24: i mean the ecological system is comprised of humans bugs birds you know sea life etc

[1:04:24] Voice 24: and where we always tend to focus in on what our needs are our water studies is all focused in

[1:04:31] Voice 24: on what we need what about the the other living items the other living beings that

[1:04:37] Voice 24: you know exist and which we rely upon even though we don't necessarily recognize it

[1:04:43] Voice 24: it's really and this is where i like this baptist morzot talks about our relationship

[1:04:50] Voice 24: with all living things we see other living things as secondary to our own needs and hopefully the

[1:04:57] Voice 24: that can permeate through the decision-making in the next trust council okay thank you thank you

[1:05:06] Voice 9: um paul brent so turn

[1:05:10] Voice 9: it just

[1:05:12] Voice 11: barely getting to know these buttons after 11 years to mute and

[1:05:16] Voice 11: unmute myself so i listen to all of the trustees and i

[1:05:23] Voice 11: go my god what a what a rich and powerful

[1:05:28] Voice 11: powerful number of voices and and clear you know and

[1:05:32] Voice 11: i'm i look at it and i go the there is an

[1:05:37] Voice 11: immense amount of complexity and i think that is one of our biggest challenges is the complexity

[1:05:44] Voice 11: of the issues and the environment that we're in and the importance of clarity whether it's

[1:05:52] Voice 11: governance or environment or what sandbox we play in. I've always been a big proponent of

[1:06:00] Voice 11: using the scarce resources we have, whether it's people, money, or whatever, in as efficient and

[1:06:08] Voice 11: effective a way as possible. And that's going to be the challenges that face the new term trustees.

[1:06:16] Voice 11: trustees and and it's about taking scarce resources and using them to the very very best

[1:06:22] Voice 11: so

[1:06:22] Voice 1: we're going to have

[1:06:23] Voice 11: to focus on governance we're going to have to focus on which issues

[1:06:28] Voice 11: we prioritize because we try to do everything we know this by the way we're not going to do a very

[1:06:33] Voice 11: good job of anything yeah on a bit of a final note um i've been uh maybe a little controversial at

[1:06:41] Voice 11: times and some people have been some trustees maybe even staff have been offended by me

[1:06:46] Voice 11: I never intended that. It's been a pleasure to work with everyone. Everyone brings specialness and qualities, and I'm very impressed by much of what I hear, which only points to my inadequacies in some of these areas.

[1:07:07] Voice 11: So it's been a great pleasure over 11 years. I want to thank everybody very much. Cheers.

[1:07:14] Trustee Luckham: Thank you, Paul. That does come to the end of my list, and most of you have spoken once, and there's a few voices that I'd love to hear from, and I sort of think maybe I cut Doug Fenton off there and was more generous later, so I'd encourage him also, but anybody else that has something that they would like to share with us at this time would be welcome.

[1:07:36] Trustee Luckham: It should be a moment to think on that.

[1:07:40] Trustee Luckham: I see something in the chat box,

[1:07:42] Trustee Luckham: which we generally don't look at.

[1:07:45] Trustee Luckham: Which I mean, distractions, good.

[1:07:47] Trustee Luckham: Chris, you have one more time.

[1:07:51] Trustee Critchley: Yes, thank you.

[1:07:52] Trustee Critchley: I just wanted to follow up on a comment

[1:07:56] Trustee Critchley: made by Trustee Stanford,

[1:07:58] Trustee Critchley: her observation about the lack of bugs

[1:08:02] Trustee Critchley: for lack of a more scientifically apt description.

[1:08:07] Trustee Critchley: description. I too have seen that on our island, and it's of great concern. And I don't know that

[1:08:16] Trustee Critchley: there's anything we can do about it at a local level. But maybe there is. Maybe there are things

[1:08:22] Trustee Critchley: that we can do to help along. And yet it seems to me that within the trust, as presently constituted,

[1:08:30] Trustee Critchley: We don't have a person to turn to to ask that sort of question.

[1:08:36] Trustee Critchley: And although I've been one to have an eye on the bottom line and on our budgeting process and to not want to make unnecessary permanent staff additions,

[1:08:50] Trustee Critchley: I do wonder if there is a time coming when we ought to have a biologist on staff that we can consult with regularly or alternatively have a consultant retained in the same way that we have lawyers retained and we can tap them for questions.

[1:09:12] Trustee Critchley: One of the things that I just recently saw was, and you're probably all getting it, who are running for election, is a survey by Friends of the Gulf Islands, I think it is.

[1:09:27] Trustee Critchley: And one of the questions, you know, they're asking is about reliance on professional reports.

[1:09:35] Trustee Critchley: And, you know, how do you respond to that?

[1:09:38] Trustee Critchley: And I just got the thing, so I haven't really given a lot of thought, but it occurs to me that, yes, we do rely on other professionals hired by applicants in making a number of our decisions.

[1:09:53] Trustee Critchley: So that's another area for consideration. I'd be interested in hearing from anybody else about that general topic of how do we get the proper scientific information, and how can we help the creatures of our local environments who are undergoing great stresses? Thanks.

[1:10:14] Trustee Luckham: Thank you, David. So Trustee Woolwich and Middleton, and I'm going to add myself on to add to the dialogue that was going on there earlier as well.

[1:10:24] Trustee Luckham: So Wolverton, Middleton, and myself, and we do have time for perhaps a couple more.

[1:10:30] Voice 20: Okay, I just wanted to add that I had forgot to mention that we had a very uneven growing season with some, a lot of fruit trees not fruiting and they're not having the pollination, others being fine, a collapse of one farm's corn.

[1:10:52] Voice 20: so it definitely this this year was a very um challenging year for trying to produce food which

[1:11:00] Voice 20: we are trying to do as much as possible um i didn't mention the uh reconciliation

[1:11:07] Voice 20: when i spoke initially because i i didn't see it as an emerging topic but i um i would like to say

[1:11:14] Voice 20: that we really do need to find ways to translate that declaration and DRIPA into very practical

[1:11:24] Voice 20: on-the-ground support for engaging with First Nations and for working together. I mean,

[1:11:30] Voice 20: you know, when I look at, for example, Galliano's OCP preamble, it talks about

[1:11:38] Voice 20: having inherited these lands in a pristine state and I think you know we have to get far beyond

[1:11:47] Voice 20: that notion of that was in our preamble that was written you know 10-12 years ago to a point where

[1:11:55] Voice 20: where we are working together this is this you know this is 2022 we can't we can't continue on

[1:12:01] Voice 20: this way um i think that was oh i just i also want to apologize i had my camera off because

[1:12:09] Voice 20: we have a power outage on galliano in my area so i'm actually in another location and someone

[1:12:14] Voice 20: brought me some lunch so thanks thank you

[1:12:19] Trustee Luckham: uh jane um trustee middleton thank

[1:12:25] Voice 1: you chair luckham um

[1:12:27] Voice 1: it it has just to echo i wanted to give space for other other folks to speak get those who won't be

[1:12:34] Voice 1: be continuing on with us on this journey. Like Trustee Stamford, I myself was also acclaimed.

[1:12:40] Voice 1: I don't know if that's a show of support or an indication of something else. So we'll go with

[1:12:47] Voice 1: this as a show of support. So I'm grateful for the opportunity. I want to give thanks to my

[1:12:52] Voice 1: long-serving trustee colleague, Brent, who has been very, very focused on the work and I think

[1:13:00] Voice 1: has has been a model for how how one can take this position and become engaged and i know

[1:13:07] Voice 1: it has been contentious and somewhat difficult that we um we have moved forward with what has

[1:13:13] Voice 1: now become the governance committee but that i came from a sincere belief that we needed to find

[1:13:19] Voice 1: tools to be able to talk across our differences and arrive at the way forwards uh it just doesn't

[1:13:26] Voice 1: happen magically or overnight. And I just want to say that the hard work that we all put in

[1:13:31] Voice 1: and some of the difficulties we faced in wrestling with this challenge, I, for one,

[1:13:37] Voice 1: won't forget it and will seek to do whatever we can through the Governance Committee to find those

[1:13:42] Voice 1: tools to allow us to talk across our differences and find a way forward for the betterment of the

[1:13:48] Voice 1: trust area and its communities i think we have an excellent foundation uh i i'm really very hopeful

[1:13:56] Voice 1: of what we might be able to do with that foundation to come up with some foundational

[1:14:00] Voice 1: governance tools which are really about how we talk to each other knowing that we're going to

[1:14:05] Voice 1: have different values but how we those values can be respected and yet we as trustee rogers said we

[1:14:12] Voice 1: arrive at a common route forward and with an organization with limited resources, I agree

[1:14:18] Voice 1: with him, a common route forward is essential, but it just doesn't happen magically. And I like to

[1:14:24] Voice 1: think that we have now the tools through all of our hard work and discussion to at least take a

[1:14:31] Voice 1: good stab at that next term. So thank you to all who've served with me for the last four years,

[1:14:37] Voice 1: and I hope to see your faces around the table again, those who are running and those who are

[1:14:40] Voice 1: We're not. Sincere thanks for your efforts. Thank you.

[1:14:45] Trustee Luckham: Thank you, Lee. I sort of inserted myself in here, but I can't help.

[1:14:51] Trustee Luckham: I can't resist myself in thinking that Buffy St. Marie has been doing a tour just recently.

[1:14:56] Trustee Luckham: Amazing voice out there since the 60s.

[1:15:00] Trustee Luckham: And of course, many of you will remember her song, God is Alive, Magic is Afoot.

[1:15:07] Trustee Luckham: And I think that is out there, the imagination and creativity of people.

[1:15:12] Trustee Luckham: And the ferocious appetite for hope that I have that I think is shared by many.

[1:15:17] Trustee Luckham: I want I jump I want to jump in on insects because and in fact, it sort of segues into food and fruit and vegetables growing on the islands because this island would be incredibly happy to ship you as many mosquitoes as you want.

[1:15:36] Trustee Luckham: they have been ferocious to drive people to insanity and absolutely ferocious the tech

[1:15:45] Trustee Luckham: companies you know with light bulbs and oils and candles and everything else have amazon has been

[1:15:52] Trustee Luckham: delivering them by the pallet load to fetus island and just from my own experience and from

[1:15:58] Trustee Luckham: you know there's the no tend guard or no no tending gardening or i forget what that phrase

[1:16:05] Trustee Luckham: is where you don't do anything to your garden or your fruit trees and and you can have abundance

[1:16:10] Trustee Luckham: and indeed in my garden at my house of which we've done nothing but as a result of the higher

[1:16:16] Trustee Luckham: levels of humidity and the little tiny bit of moisture we've had through the entire summer

[1:16:20] Trustee Luckham: our garden is abundance beyond simone and mine's imagination so i want to share those things in

[1:16:28] Trustee Luckham: respect to that and certainly you know there's definitely climate change elements associated

[1:16:34] Trustee Luckham: with all of this, this has been on fire.

[1:16:37] Trustee Luckham: This has been such a great year of relief

[1:16:40] Trustee Luckham: as the deputy fire chief on my island,

[1:16:44] Trustee Luckham: that all that little bit of moisture

[1:16:46] Trustee Luckham: is really improved the quality of life for the firefighters.

[1:16:50] Trustee Luckham: And of course, naturally the environment.

[1:16:52] Trustee Luckham: This is when I end,

[1:16:53] Trustee Luckham: I realized I didn't actually mention in detail

[1:16:59] Trustee Luckham: or in any detail, but just another thank you.

[1:17:02] Trustee Luckham: you know we did a lot of work on governance and that was certainly challenging at the table to

[1:17:07] Trustee Luckham: determine where we were and where we were going but I just want to acknowledge right at this very

[1:17:11] Trustee Luckham: moment the groundwork to set the future council on its path of the governance committee which was

[1:17:18] Trustee Luckham: just recently struck and have they have been meeting regularly to assist us in moving forward

[1:17:25] Trustee Luckham: with orientation and thinking about those priorities that might be looked at and they've

[1:17:31] Trustee Luckham: They've sown the seeds late in the term when really it didn't really necessarily have to take on any new jobs, but they did and they have.

[1:17:39] Trustee Luckham: And I am grateful for that, taking advantage of that opportunity of the depth and breadth and knowledge at the table and passing that on to the future council.

[1:17:48] Trustee Luckham: I'm going to go to Trustee Patrick and Trustee Dodds.

[1:17:53] Trustee Patrick: Again, just hearing some of the conversation, I want to circle back on housing because it's an emerging issue.

[1:17:59] Trustee Patrick: you housing needs assessments which were mandated to do are kind of a really simple tool they just

[1:18:05] Trustee Patrick: take the the census and they sort of draw a linear line out of you know where your growth is and

[1:18:10] Trustee Patrick: what's what's happening what it doesn't do is really deal with the who needs to live in your

[1:18:15] Trustee Patrick: on your islands and ministry staff from the ministry responsible for housing are now really

[1:18:22] Trustee Patrick: advising that you start with who needs to live in your community take that time who needs to live

[1:18:28] Trustee Patrick: there what kind of housing do they need and are your bylaws driving that kind of housing

[1:18:36] Trustee Patrick: and i think those are just i just wanted to share that because i think that really helped

[1:18:41] Trustee Patrick: me you know be clear in the conversation so people aren't saying we're just talking when

[1:18:46] Trustee Patrick: he's talking about housing we're not saying oh build more housing so more people can move here

[1:18:49] Trustee Patrick: this is really about a healthy community um

[1:18:55] Trustee Luckham: thank you uh janine dodds um and trustee colburn

[1:19:03] Voice 23: some really really good uh points of view good conversation you

[1:19:07] Trustee Luckham: can speak up a little bit

[1:19:08] Voice 23: janine oh sorry um some really good conversations

[1:19:12] Voice 25: coming from all the different trustees i think

[1:19:16] Voice 25: that this has been in my opinion the most challenging most challenging term that we've

[1:19:21] Voice 25: ever had um in terms of having to switch sort of almost a third of the way through the term into

[1:19:29] Voice 25: to the zoom meetings um so not able and then of course the diversity of opinions of different

[1:19:35] Voice 25: trustees coming from very diverse local trust committees so issues that may be driving um

[1:19:43] Voice 25: development for instance salt springs issues are so overwhelming compared to main island issues or

[1:19:50] Voice 25: saturn issues so i think that we have just reached the point where we have to recognize as a trust

[1:19:56] Voice 25: Council, there's a certain commonality and we work together as a federation, but there's also

[1:20:00] Voice 25: vast differences between the requirements that our communities have. I live in a community that

[1:20:07] Voice 25: was at build out before the Islands Trust was formed. I live in a community devastated by

[1:20:12] Voice 25: fallow deer where no one wants to take responsibility for that. So all the conversations

[1:20:17] Voice 25: we have about environment or about planning or about density don't apply in my community. But

[1:20:25] Voice 25: But that being said, you know, we have accomplished some really wonderful things in my community

[1:20:29] Voice 25: in terms of preparing for future and for growth and for more housing.

[1:20:33] Voice 25: But I think that as Trust Council, we need to sort of focus on the bigger pictures that

[1:20:41] Voice 25: would enable local trust committees at all times to deal with their individual communities,

[1:20:45] Voice 25: but not on the bigger, on the individual issues.

[1:20:49] Voice 25: So we go to housing.

[1:20:50] Voice 25: So yes, we have the authority to zone.

[1:20:52] Voice 25: And in some cases, in some communities, that would be a hugely increased density.

[1:20:57] Voice 25: In other communities, that would not be necessary.

[1:21:00] Voice 25: So we're all very, very different.

[1:21:02] Voice 25: So part of our frustration, I think, is that we're all trying to be on the same page and doing the same work.

[1:21:08] Voice 25: And it doesn't necessarily apply to the individual communities.

[1:21:11] Voice 25: So that being said, it's been a challenging, challenging Trust Council.

[1:21:15] Voice 25: But I very much look forward to the next Trust Council.

[1:21:18] Voice 25: I will miss many of you who will not be returning.

[1:21:20] Voice 25: attorney. Thank you for all the hard work that all the different committees have done. I think

[1:21:24] Voice 25: the passion from this last trust council has been the absolute highest I have ever seen,

[1:21:30] Voice 25: whether the passion, whatever side the passion was on, it was incredible. So thank you again,

[1:21:36] Voice 25: and I'll leave it at that. There was lots of good words said, and hopefully I can listen to some of

[1:21:42] Voice 25: them again later on. Bye-bye.

[1:21:45] Trustee Luckham: Thank you, Janine, and thank you for the commitment that you've

[1:21:48] Trustee Luckham: always made coming into us even though you're often traveling and that full participation.

[1:21:54] Trustee Luckham: Scott Colbert.

[1:21:58] Voice 17: Thank you

[1:22:02] Voice 15: I just wanted to talk about you know the conversation around housing

[1:22:07] Voice 15: is interesting and needs and who needs it and who doesn't and I think you know if we're looking at

[1:22:12] Voice 15: how we are aiding seniors to age in place and be close to family and have young families in

[1:22:19] Voice 15: our communities. The tool that I've seen used here and has been put in practice in terms of

[1:22:27] Voice 15: action is the housing agreement. And I just want to make a case for the next council and this

[1:22:33] Voice 15: council and the people who are continuing. You know, the housing agreement that has been used

[1:22:39] Voice 15: on Gabriola with one application, it's the first ever to mention First Nations and to have as

[1:22:45] Voice 15: eligible occupants the members of a first nation with clear rights and title um on an island and

[1:22:52] Voice 15: that has led to a negotiation and discussion between a non-profit society and the nation in

[1:22:57] Voice 15: terms of what that percentage is or how the language of how that works and how it ties into

[1:23:02] Voice 15: undrip and missing and murdered indigenous women report and all that sort of thing that we're

[1:23:06] Voice 15: basing our work in and it's where the action of land use planning and regulation uh really takes

[1:23:12] Voice 15: shape is in these negotiations and an assigned agreement in terms of who that housing is for

[1:23:17] Voice 15: and how that's defined and how that benefits the mandate of the islands trust which is

[1:23:22] Voice 15: uh all too often um truncated um and shortened uh and that is to work on behalf of the of the

[1:23:30] Voice 15: residents and all of british columbia in terms of the belongs that we share so um thank you for the

[1:23:35] Voice 15: discussion today and and thank you for those to continue thank

[1:23:41] Trustee Luckham: you justin colbert um you know

[1:23:44] Trustee Luckham: No trustees, I don't see any further hands up.

[1:23:46] Trustee Luckham: For the most part,

[1:23:48] Trustee Luckham: managed to fill that extended period for round table,

[1:23:52] Trustee Luckham: which we weren't sure whether or not

[1:23:54] Trustee Luckham: we would all have enough to say,

[1:23:56] Trustee Luckham: but I think you filled that quite admirably

[1:23:59] Trustee Luckham: and appreciate the warmth and kindness and thanks

[1:24:04] Trustee Luckham: that are being extended

[1:24:05] Trustee Luckham: from across the Salish Sea here today.

[1:24:08] Trustee Luckham: So I'm going to suggest that we go to our break

[1:24:10] Trustee Luckham: a couple minutes early and we return at 2 45 to get down to the work so thank you very much for

[1:24:17] Trustee Luckham: the discussion i hope that worked for everybody um i'm certainly pleased to have heard from

[1:24:22] Trustee Luckham: almost all of you let's recess come

[1:24:26] Voice 19: back at 2 45

[1:44:41] Voice 19: Welcome

[1:44:41] Trustee Luckham: back, trustees, Allen's Trust Council.

[1:44:46] Trustee Luckham: We are on page 40 of your agenda package

[1:44:49] Trustee Luckham: at the executive committee work consent agenda items

[1:44:55] Trustee Luckham: for the executive of which the first one consent agenda item

[1:44:59] Trustee Luckham: is to approve the report as presented.

[1:45:03] Trustee Luckham: And I'm just going to ask if there's any,

[1:45:07] Trustee Luckham: does anybody wish to speak to item 4.11?

[1:45:10] Trustee Luckham: one otherwise we will approve it as presented not seeing any hands thank you very much so then i'm

[1:45:18] Trustee Luckham: going to move into discussion and decision items and the first opportunity more reporting out than

[1:45:25] Trustee Luckham: a discussion and decision items but certainly the chief administrative officer

[1:45:31] Trustee Luckham: wants to present his second quarter report and would be more than happy to answer your questions

[1:45:36] Trustee Luckham: So,

[1:45:36] Voice 8: CAO Hudson-Piller, over to you.

[1:45:38] Voice 8: Well, good afternoon, Trust Council.

[1:45:40] Voice 8: It's a real pleasure to be with you here for your last meeting of this term.

[1:45:45] Voice 8: I will not exhaustively go through my report on page 45.

[1:45:50] Voice 8: It's there for your review, but I did want to just initially respond to many of the kind words that you expressed,

[1:45:58] Voice 8: thanking staff for their work over the last four years.

[1:46:02] Voice 8: That's deeply appreciated.

[1:46:03] Voice 8: appreciated um it's a pleasure to work with this group of staff and um it's been uh i've heard the

[1:46:10] Voice 8: word challenging used about 15 or 20 times in the last hour and and even though i guess that could

[1:46:19] Voice 8: be true at least from an administrative perspective and i'm sure many of you will share my opinion

[1:46:25] Voice 8: here it's been also a period of deep learning um and understanding what we need to do as we go

[1:46:30] Voice 8: forward um you know you talked about emerging issues mr chair and i just want to point out that

[1:46:38] Voice 8: what we learned over this term is we are scratching the surface of our reconciliation work

[1:46:45] Voice 8: but there is a significant gap between our our resourced potential and where we want to be

[1:46:53] Voice 8: and so that um as we move forward to a new term i think that's just going to be a fundamental area

[1:46:59] Voice 8: as we move forward we also heard about communications and engagement i would i would

[1:47:05] Voice 8: say that also in that area the expectation and need and our developed programming around it

[1:47:13] Voice 8: there is a significant gap there so that's something that we learned we learned it through

[1:47:18] Voice 8: the policy statement process we learned it as community members um responded to the to the

[1:47:27] Voice 8: some of the offerings out of the policy statement um and we understood that we're

[1:47:31] Voice 8: we haven't communicated effectively or deeply enough and importantly we haven't engaged in

[1:47:36] Voice 8: ltc level around bylaws and programs that's going forward so that's a that's a second area um that

[1:47:44] Voice 8: i think that uh that we've learned and the third is i i hear the call for um with regards climate

[1:47:52] Voice 8: climate change and um bringing some scientific biodiversity expertise into the organization

[1:47:58] Voice 8: or relying on that as tough decisions are made to overcome let's say skepticism let's

[1:48:04] Voice 8: um around some tough decisions around those matters um there is that gap too so so those

[1:48:10] Voice 8: are things that the new council will be taking on as we move forward so yeah once again thank you

[1:48:17] Voice 8: and i just want to pass on that the staff at the alums trust are we talk about this often we're

[1:48:24] Voice 8: very aware that you have very difficult jobs um you know being a local government official and

[1:48:30] Voice 8: representing your community making those tough decisions working through staff advice um it's

[1:48:36] Voice 8: it's as challenging as it gets so um there's a lot of respect there from from us to you and um thanks

[1:48:43] Voice 8: thanks for your work this term i'm now going to turn just to a couple points um in my cao report

[1:48:50] Voice 8: uh of course going to tell you that we are prepared for the election process i think

[1:48:53] Voice 8: we're well prepared we have over 55 candidates running um across the trust area and um i believe

[1:49:00] Voice 8: we're in a in a good position as we move forward into that into that process we did just return

[1:49:04] Voice 8: from the ubcm um and not without uh some trepidation i would say uh for three years

[1:49:11] Voice 8: we've been outside of having direct conversations with people about the island's trust

[1:49:16] Voice 8: nevertheless we had meetings with formally and informally with four different ministers

[1:49:23] Voice 8: generally warmly received an understanding of what the trust is trying to do generally

[1:49:30] Voice 8: and support at at every turn so that was welcome

[1:49:38] Voice 8: issues that were discussed um the governance report itself the larger question um that has

[1:49:46] Voice 8: been asked of the province to reconsider or consider or advise on certain elements of the

[1:49:50] Voice 8: trust and how it moves forward the policy statement um the successes of the conservancy

[1:49:56] Voice 8: over the last three or four years um were all subjects of conversation we are moving into the

[1:50:04] Voice 8: budget process fairly robustly and out of the four budget every four years this is always an

[1:50:10] Voice 8: interesting budget because you are making decisions or putting into we're putting into place

[1:50:17] Voice 8: dollars that future trustees are going to inherit and use so it's a bridging effort that is what

[1:50:24] Voice 8: we're engaging in right now we do have another fpc meeting in a couple of weeks so we're working

[1:50:30] Voice 8: towards getting some of that uh material forward um to put the new trust council in a good position

[1:50:36] Voice 8: moving ahead um as has been said the governance committee has met twice you've got some reporting

[1:50:42] Voice 8: and some policy recommendations uh in front of you this week that i think are important

[1:50:49] Voice 8: to to move along so that uh so that body um starts well um and i also wanted to speak

[1:50:56] Voice 8: not briefly we can speak as long as you wish around first nations and the programming

[1:51:01] Voice 8: that we're trying to do with regards first nations reconciliation our reconciliation action planning

[1:51:08] Voice 8: um i think that it is fair to say that we are implementing um or are bound at this point to

[1:51:15] Voice 8: implement a different type of program than we've had before one that's more comprehensive

[1:51:20] Voice 8: and one that's more of a program offering that's deeply nested within the islands trust

[1:51:25] Voice 8: and I see this moving away from the strategic planning realm

[1:51:31] Voice 8: is to be more of just an operational reality

[1:51:34] Voice 8: at the Islands Trust

[1:51:35] Voice 8: and individual projects might end up in the future

[1:51:37] Voice 8: as being strategic.

[1:51:40] Voice 8: What does that mean?

[1:51:42] Voice 8: That means I think likely success will be measured

[1:51:45] Voice 8: some years from now with regards to reconciliation

[1:51:49] Voice 8: and how effectively we customize our approach

[1:51:53] Voice 8: with individual nations and seek agreements

[1:51:55] Voice 8: agreements that are long-standing so that's working with nations and then internally having

[1:52:01] Voice 8: as much rigor and internal policy as we possibly can so there's consistency as we move as we

[1:52:10] Voice 8: move forward and that runs the gamut and I'm holding a paper here with 10 pages of programming

[1:52:19] Voice 8: programming work that will be done I expect in the next term or developed all the way from taking

[1:52:26] Voice 8: the current SEPA job profile and we're in the process of amending it making it more effective

[1:52:33] Voice 8: for for moving forward more capacity certainly needed at the front end of large projects

[1:52:39] Voice 8: so the trust council is going to have to think about that when a major OCP amendment is coming

[1:52:43] Voice 8: coming forward. How are we engaging with the nation in a fundamental way? So we're looking

[1:52:50] Voice 8: at that. We've developed a suite of external advisors who have expertise in this area.

[1:52:56] Voice 8: Harold Joe, we've led a contract for him on an ongoing basis. We have Sue Hallett joining us

[1:53:02] Voice 8: as well, who's got a significant experience at the CRD. And we're diversifying how we're getting

[1:53:10] Voice 8: advice into the organization there's also a lot of minutiae and practicality that needs to happen

[1:53:19] Voice 8: I think particularly those of you who have been trustees for many years you'll hear us say oh we

[1:53:26] Voice 8: we're going to have a letter of understanding we're going to have a protocol agreement

[1:53:30] Voice 8: you know I think we could probably look back and honestly say we haven't been the best

[1:53:34] Voice 8: protocol agreeers um in our history um so when we go forward and speak with the nation about

[1:53:41] Voice 8: having a protocol agreement we better be good at it um and be able to fulfill it and be able to

[1:53:47] return to it um

[1:53:49] Voice 8: to make sure it works and works into the future so um developing that capacity

[1:53:55] Voice 8: uh we also have the capacity or a requirement for software and a um some sort of system to

[1:54:04] Voice 8: to collate all of the First Nations responses that we get

[1:54:08] Voice 8: so that we're not burdening nations

[1:54:09] Voice 8: with asking them the same question from different LTCs

[1:54:13] Voice 8: on slightly related topics.

[1:54:15] Voice 8: That itself would be a huge boon to our work.

[1:54:19] Voice 8: So I just mentioned these things

[1:54:20] Voice 8: because I wanted to let Trust Council know

[1:54:23] that this remains a significant part of what we do

[1:54:27] and with your direction,

[1:54:29] and we're moving forward to make it more robust

[1:54:32] and a stronger, fuller program.

[1:54:37] Voice 8: Just a couple more things.

[1:54:38] Voice 8: Obviously executive committees will be meeting again.

[1:54:41] Voice 8: They're tidying up some of their fuel elements

[1:54:44] Voice 8: and keeping on that agenda as they close out

[1:54:48] Voice 8: the end of this term.

[1:54:50] Voice 8: And as we look at new things that are coming upon us,

[1:54:55] Voice 8: one is under the Accessible British Columbia Act,

[1:54:59] Voice 8: there will be another new committee,

[1:55:01] Voice 8: that's the accessibility committee at the islands trust i'm just reminding all of us of that and

[1:55:07] Voice 8: that it will need to have the same structure and resources to be a functional tool and it has to

[1:55:16] Voice 8: be in place by september 2023 and finally just i did want to take a moment and welcome stefan

[1:55:23] Voice 8: to the islands trust he comes uh late of the uh couch and valley regional district he's a

[1:55:30] Voice 8: managing some development services work and prior to that he was a regional planning manager

[1:55:36] Voice 8: on salt spring island um you know um getting talent to uh come back to the trust or come to

[1:55:44] Voice 8: the trust um like this is just fantastic for the organization and uh i appreciate all of your

[1:55:50] Voice 8: um welcoming him back to the organization as we move forward

[1:55:55] Voice 8: very excited and looking forward to the next period of time in terms of my actual report

[1:56:02] Voice 8: um i'd certainly respond it's on page 45 and 46. i'd respond to any questions from

[1:56:07] Voice 8: any of the trustees trustees

[1:56:10] Trustee Luckham: do you have any questions for the cao on his report thank you

[1:56:13] Trustee Luckham: yeah i

[1:56:17] Voice 3: don't know whether this is a closed meeting question but it is in your report

[1:56:22] Voice 3: You said simply put, without staff working at full capacity, the Addams Trust is challenged to operate.

[1:56:29] Voice 3: And then the next line is the recent overtime ban has been lifted.

[1:56:33] Voice 3: Can you speak to this?

[1:56:35] Voice 3: Are these two both related in the actual fact for the staff to work at full capacity overtime is just a reality in their job description these days?

[1:56:44] Voice 8: Well, as often happens, you know, my timing isn't quite perfect.

[1:56:50] Voice 8: So when this was written, we were in the midst of negotiations between the province and the BCGEU around the collective agreement, and I feel obligated to let you know or keep you abreast of that as it was playing out in terms of our ability to deliver work, have LTC meetings and so forth.

[1:57:12] Voice 8: I'm happy to report that things have progressed and much of what I've said here is no longer

[1:57:19] Voice 8: a foothold and that we're moving to an agreement.

[1:57:22] Voice 8: So that overtime ban that was on for a short period of time is being lifted and we're back

[1:57:27] Voice 8: to basically regular work.

[1:57:32] Voice 8: Thank you for the question.

[1:57:34] Trustee Luckham: Trustee Critchley.

[1:57:37] Trustee Critchley: Yes, thank you, Chair.

[1:57:39] Trustee Critchley: I would refer to the first page of your report in which you're mentioning forwarding on to

[1:57:45] Trustee Critchley: to the province, the request,

[1:57:47] Trustee Critchley: various requests relating to governance model

[1:57:52] Trustee Critchley: of the trust, et cetera, et cetera.

[1:57:55] Trustee Critchley: And it mentions that no,

[1:57:57] Trustee Critchley: there has been no response as of the time of writing.

[1:58:01] Trustee Critchley: I'm wondering if this, I've got a series of questions.

[1:58:06] Trustee Critchley: First of all, is this a normal thing

[1:58:08] Trustee Critchley: that you get no response?

[1:58:11] Trustee Critchley: Secondly, has there been any informal discussion

[1:58:15] Trustee Critchley: about this? For example, at the UBCM meeting? Thirdly, has there been any follow-up by way of

[1:58:27] Trustee Critchley: email or telephone contact to elicit a response? And I guess, fourthly,

[1:58:34] Trustee Critchley: when would you expect a response? Thank you.

[1:58:38] Voice 8: I'm going to try and keep track of all four of those.

[1:58:40] Voice 8: um i'll i'll start off with i don't know what the average that's a pretty big ask um

[1:58:48] Voice 8: i would think um we haven't had an official response uh and i expect we'd get one relatively

[1:58:57] Voice 8: soon um i have um contacted and and uh phone ministry staff and i can say that at the ubcm

[1:59:05] Voice 8: I had several conversations with senior ministry staff to say, yes, absolutely, we'll sit down.

[1:59:11] Voice 8: This is a significant piece of work.

[1:59:13] Voice 8: How does this sit with the other requests that the Allens Trust has made of the province over the last couple of years?

[1:59:19] Voice 8: And you'll note that I listed a number of these.

[1:59:23] Voice 8: And I guess whether it's a future executive committee or a governance, the governance committee,

[1:59:32] Voice 8: and I've mentioned this to both bodies when the province responds which they

[1:59:39] Voice 8: will I think there needs to be triaging is the wrong word but a synthesis of the

[1:59:46] Voice 8: various asks that we've made over to the two or three years relative to the

[1:59:50] Voice 8: larger requests and how does that go forward in a in a planned manner and you

[1:59:57] Voice 8: can see that whether

[2:00:00] Voice 8: it's a powers commensurate with Section 8 regarding tree authorities or the NAPTA percentage,

[2:00:08] Voice 8: extra funding for reconciliation work, annual meetings with the minister, extra fundings

[2:00:15] Voice 8: to support the trust in general, the redrafting of the new policy statement.

[2:00:20] Voice 8: All of those, some of those might be able to slide under that larger request, you know,

[2:00:26] Voice 8: the geographic extent of the Allens Trust, and some may not.

[2:00:31] Voice 8: But I think that's going to be some work early in the term

[2:00:33] Voice 8: to assist in that conversation.

[2:00:36] Voice 8: And I was assured unofficially that there will be a response

[2:00:41] Voice 8: to the Allens Trust relatively soon.

[2:00:47] Voice 17: Is that all for reasonably?

[2:00:51] Trustee Critchley: Yes, thank you very much. Appreciate it.

[2:00:55] Trustee Luckham: And, Mr. CEO, if it's all right, I might add that in any conversations

[2:00:58] Trustee Luckham: that I have had, and I think as a

[2:01:01] Trustee Luckham: CAO, the President has witnessed

[2:01:02] Trustee Luckham: in conversations with any

[2:01:04] Trustee Luckham: ministers, we have indicated

[2:01:06] Trustee Luckham: that there is a request for a governance review

[2:01:08] Trustee Luckham: and that we would appreciate their

[2:01:10] Trustee Luckham: interest in that review

[2:01:12] Trustee Luckham: because indeed that could be a decision

[2:01:14] Trustee Luckham: of the legislature.

[2:01:16] Trustee Luckham: And so we've attempted

[2:01:19] Trustee Luckham: to bring that to everybody's attention

[2:01:20] Trustee Luckham: where appropriate.

[2:01:22] Trustee Luckham: And thank the CAO for that support.

[2:01:26] Voice 17: Paul Brandt?

[2:01:27] Voice 17: you're

[2:01:34] Voice 11: having trouble with my mute button per usual so i just uh would let people know that

[2:01:40] Voice 11: uh one of the constituent constituents on the pender island pender islands received a a letter

[2:01:47] Voice 11: from from uh municipal uh the ministry of municipal affairs and sort of indicating that

[2:01:55] Voice 11: municipal affairs refer prefers to first address community level concerns through avenues that

[2:02:00] Voice 11: foster cooperation, collaboration, compromise among interests and agencies before resorting

[2:02:05] Voice 11: to provincial intervention or legislative changes. More policy work is required to understand the

[2:02:11] Voice 11: implications of such a review and to understand the existing limitations that impact the Islands

[2:02:16] Voice 11: Trust Council to fill the current mandate. Meanwhile, the Islands Trust has many existing

[2:02:21] Voice 11: authorities through which it can take many of the actions recommended in the governance report to

[2:02:25] Voice 11: address some of the emerging concerns and pressures occurring in the trust area without

[2:02:29] Voice 11: without provincial intervention at this point.

[2:02:31] Voice 11: So I think they're just saying, at least at this time,

[2:02:34] Voice 11: which was August 16th, there is a pause

[2:02:37] Voice 11: while they reflect upon it.

[2:02:39] Voice 11: The letter goes on to talk about the importance

[2:02:43] Voice 11: of the phase three of the islands 2050 public engagement

[2:02:49] Voice 11: and the discussions that we're gonna be having

[2:02:52] Voice 11: at the September 2022 trust council.

[2:02:56] Voice 11: So it doesn't seem like they're leaping into it.

[2:02:58] Voice 11: Sounds like they're being pretty cautious, at least in respect of what they've advised one of the constituents in our area.

[2:03:06] Voice 11: Just thought I'd let you know.

[2:03:10] Trustee Luckham: Thank you.

[2:03:13] Trustee Luckham: I want to acknowledge Deb Morrison has joined us by phone.

[2:03:19] Trustee Luckham: Hello, Deb.

[2:03:20] Trustee Luckham: And we're figuring out how to get you promoted to panelist and give you the opportunity to speak if you have the ability to raise a hand or simply shout out.

[2:03:29] Trustee Luckham: um so is there anybody else with questions on the ceo's report dad i see you unmuted

[2:03:39] Trustee Luckham: yeah

[2:03:42] Voice 21: just wanted to say hello thank you very much for acknowledging okay

[2:03:46] Trustee Luckham: nice to hear you dad

[2:03:47] Trustee Luckham: okay so let us move on then to page 47 in your agenda item 4.22 nice segue from ceo's report

[2:03:59] Trustee Luckham: about strategic planning on other topics and the strategic plan update so over to you sir

[2:04:04] Trustee Luckham: on the strategic plan update thank

[2:04:07] Voice 8: you so um normally we would provide to you a quarterly

[2:04:12] Voice 8: update which is in a standard format you'll see it's starting on page 51 but uh um given that

[2:04:19] Voice 8: this is the conclusion of a body of work um there's a cover report um on that relates to it

[2:04:27] Voice 8: you'll find on page 47 and i think what it is or what we've attempted to do is provide a frank

[2:04:33] Voice 8: assessment of some of the larger projects that has been undertaken over the last two and a half

[2:04:37] Voice 8: years or so um you know i'll resist uh labeling um it is a totality but uh certainly i think you

[2:04:47] Voice 8: could look through um the strategic report and and see a number of things or a number of themes and

[2:04:52] Voice 8: of course respond to any questions as we go forward um and uh certainly the reconciliation

[2:05:01] Voice 8: reconciliation work of the Allen's Trust,

[2:05:03] Voice 8: though we acknowledge we're scratching the surface,

[2:05:05] Voice 8: it's during this period that's been the most

[2:05:08] Voice 8: robust advance of that work.

[2:05:11] Voice 8: I mean, the Allen's Trust history, I would say.

[2:05:14] Voice 8: We have moved into a different area of technology

[2:05:17] Voice 8: with a strategic direction

[2:05:19] Voice 8: to be able to have fully electronic meetings.

[2:05:22] Voice 8: So transparency has improved

[2:05:26] Voice 8: to a degree that wasn't contemplated,

[2:05:28] Voice 8: i'm thinking even 2016 2017. um and uh there are other selected pieces um throughout here

[2:05:37] Voice 8: obviously the governance report was a strategic uh direction of the organization and we did get

[2:05:43] Voice 8: to what we have a struck committee and the possibility for some policy amendments at

[2:05:47] Voice 8: the conclusion of this report uh of this uh meeting over the next couple of days

[2:05:52] Voice 8: case um areas for concern concerns the law not not the the appropriate word areas for

[2:06:00] Voice 8: continued improvement i think that um we have made some we did update our website uh but

[2:06:07] Voice 8: our communications function um needs to have some some work done on it in the upcoming

[2:06:13] Voice 8: um term uh both from an engagement perspective and from a communication communications perspective

[2:06:19] Voice 8: I think that's work that would necessarily carry on.

[2:06:23] Voice 8: Really the strategic plan sets the stage

[2:06:26] Voice 8: for the development and adoption of local bylaws

[2:06:28] Voice 8: in support of a number of areas,

[2:06:30] Voice 8: coastal Douglas fir conservation,

[2:06:32] Voice 8: associated ecosystems, foreshore protection,

[2:06:35] Voice 8: fresh water protection, floor area ratios

[2:06:39] Voice 8: and density bonuses.

[2:06:41] Voice 8: So that under work has been done,

[2:06:44] Voice 8: but I did note that the governance report itself

[2:06:49] Voice 8: And much of which had your thinking in it, so it reflects some of your thinking around the

[2:06:55] Voice 8: notion of the model bylaw being prepared and then adopted or not.

[2:07:00] Voice 8: Certainly, there is some question in that report around how effective is that in actually delivering at the end of the day.

[2:07:09] Voice 8: So this preparatory work is done.

[2:07:12] Voice 8: The main instruments you have are your regulatory bylaws and your long-range planning documents.

[2:07:18] Voice 8: So you would think that some mechanism by which those are amended in an orderly way would be the most successful way over the long term to realize some of this work that you've invested in.

[2:07:29] Voice 8: Of course, we all know where the policy statement project is.

[2:07:32] Voice 8: There's going to be a good conversation tomorrow, I believe, around that.

[2:07:35] Voice 8: that and um i think that our while we have um we've talked about reconciliation uh the

[2:07:44] Voice 8: reconciliation action plan including protocol agreements and governance discussions with

[2:07:49] Voice 8: nations will be something that would carry on into the new term uh as we move depending upon

[2:07:57] Voice 8: the number of trustees who are carrying forward um how what kind of orientation and understanding

[2:08:03] Voice 8: and education that we'll be working forward with regards to reconciliation work of the

[2:08:09] Voice 8: islands trust is going to be i think very important so um i leave you with that this is

[2:08:15] Voice 8: this is a summary of of that work that's gone on over the last uh two or three years i'd respond

[2:08:20] Voice 8: to any of your questions uh keep in mind that this plan lives on through this next term the

[2:08:27] Voice 8: first year or so of this next term um and as soon as trust trust council's quick in being able to

[2:08:34] come to a vision or um a way forward and uh want to to fund um a strategic direction um earlier

[2:08:47] than than

[2:08:48] Voice 8: you would normally think then we'll be away a little bit quicker um certainly i know that

[2:08:56] Voice 8: that the governance committee did have strategic,

[2:08:59] Voice 8: our current governance committee

[2:09:01] Voice 8: had strategic planning on its agenda.

[2:09:05] Voice 8: And I think that that will be a focus.

[2:09:07] Voice 8: So sequencing, getting that committee up

[2:09:10] Voice 8: and in providing some advice to this longer range project

[2:09:13] Voice 8: is going to be some finessing

[2:09:15] Voice 8: as we move into the first part of the next term.

[2:09:19] Voice 8: Probably enough for me for now.

[2:09:21] Trustee Luckham: That's for sure.

[2:09:22] Trustee Luckham: Well, there's lots there to contemplate, CAO.

[2:09:24] Trustee Luckham: That's for sure.

[2:09:25] Trustee Luckham: So are there any questions on the strategic plan update for the CAO?

[2:09:31] Trustee Luckham: Raise your digital hand.

[2:09:32] Trustee Luckham: Trustee Wright and Longerice.

[2:09:36] Voice 6: Yeah, the strategic plans, we all know, kind of went a little high in numbers, and it seemed

[2:09:42] Voice 6: to be a little unreasonable in order to fulfill it during the single term.

[2:09:47] Voice 6: So my only question is, is there any way or opportunity to limit the number of items that

[2:09:55] Voice 6: that go on a strategic plan so that we can achieve

[2:09:58] Voice 6: what we set out to do in a single term

[2:10:02] Voice 6: and not overburden the budget for our staff?

[2:10:07] Voice 8: Well, sir, you and I have the same dream.

[2:10:10] Voice 8: I think that is achievable.

[2:10:13] Voice 8: And I would submit to you that with respect

[2:10:16] Voice 8: to everyone involved, two terms ago,

[2:10:18] Voice 8: there was 85 different individual elements

[2:10:21] Voice 8: on the strategic plan that covered the gamut of enterprise

[2:10:26] Voice 8: at the islands trust uh you to your credit as a group winnowed that down to about 25 to 30 items

[2:10:33] Voice 8: which still seemed significant later on in this year later on in this meeting you're going to

[2:10:40] Voice 8: contemplate whether you change the ability of ltcs to prioritize as many projects as they are

[2:10:47] Voice 8: currently allowed and to see what and that of course will relate to um will fuel the resourcing

[2:10:56] of

[2:10:56] Voice 8: the islands trust um so i think that's the conversation we're going to have over the next

[2:11:01] Voice 8: couple of days there is a world where an organization at the islands trust has five

[2:11:07] Voice 8: strategic goals for a term and really dedicates you know three to five maybe one or two are

[2:11:15] Voice 8: administrative to uh uh the other sort of core um service delivery is the wrong word but core

[2:11:22] Voice 8: programming areas um that you could measure measure well um over time um so so that's a

[2:11:31] possibility and and i'm hoping

[2:11:33] Voice 8: that uh i think it would be of benefit to take the groundwork that's

[2:11:37] Voice 8: been done here however it's refined by the new trust council to lessen the number of items but

[2:11:42] Voice 8: but make them deeper and more sustaining and more measurable moving into the future.

[2:11:46] Voice 8: So I do think there is some good work in this that will be helpful to the next council.

[2:11:52] Trustee Luckham: Thank you.

[2:11:54] Trustee Luckham: Trustee Longerice and then Rogers.

[2:11:57] Voice 24: Yeah, thank you.

[2:11:58] Voice 24: Well, Trustee Wright just took away one of my questions, which is about the word achievable and within the term or not.

[2:12:04] Voice 24: And I agree with the sentiment that we need to whittle it down to something more achievable within the term for the most part.

[2:12:13] Voice 24: I mean, some will carry over, but the majority shouldn't.

[2:12:17] Voice 24: And we always have that one extra, that final one, which is anything new to be added.

[2:12:23] Voice 24: So that could happen throughout the term.

[2:12:25] Voice 24: So the question I had otherwise was on page 49 where it says the eelgrass mapping project has been completed and will inform decisions.

[2:12:40] Voice 24: And the other part of the agenda talks about having the ground truth, the mapping so far.

[2:12:47] Voice 24: So is the current mapping sufficient for our purposes or do we need to do the ground truthing?

[2:12:55] Voice 24: that's a bit ambiguous to me as to the status of that uh that that that one question and then um

[2:13:03] Voice 24: where i'm just scrolling down to see oh on page 50 under the future it lists a lot of the items

[2:13:12] Voice 24: what's missing is the model development approval information bylaw and that was on the regional

[2:13:18] Voice 24: planning committee project list or it was but i didn't see it in the regional planning committee

[2:13:25] Voice 24: project list so just not sure where that's located now those are the two questions okay

[2:13:32] Trustee Luckham: the cao has

[2:13:33] Trustee Luckham: suggested that uh director of legislative servicemen that passed the local planning

[2:13:39] Trustee Luckham: manager man of all yeah david marler would be able to answer that

[2:13:44] Trustee Fenton: most

[2:13:44] Trustee Luckham: effectively on the eelgrass

[2:13:46] Voice 13: uh sure and through the chair and just with deference to the new director of planning

[2:13:51] Voice 13: um this is a project that was undertaken last year and the um the work was done at level one

[2:13:59] Voice 13: which is air filter interpretation so the confidence of the exact location of the

[2:14:06] Voice 13: boundaries of the eelgrass is questionable in probably about half of the polygons some of them

[2:14:13] Voice 13: are really obvious and some are not so it's good enough for knowing where the polygons are for

[2:14:19] Voice 13: developing general regulations around protection but if you wanted to do something more specific

[2:14:25] Voice 13: such as creating development permit area then part of that project should be to do some work

[2:14:33] Voice 13: to asset ascertain the boundaries of the eelgrass polygons

[2:14:38] Voice 8: which uh and what i would add to that

[2:14:42] Voice 8: is maybe that's the approach the islands trust likes you know you having a a larger overview

[2:14:47] Voice 8: view an LTC can consider whether or not it wants to step farther into that one that does then would

[2:14:53] Voice 8: undertake that work and those LTCs that wouldn't would would not okay so that's the status of that

[2:15:01] Voice 8: and the other question was around the information bylaw oh yeah so I'll apologize this I probably

[2:15:10] Voice 8: picked I use the word key projects and so I use my discretion as to what's a key project or not

[2:15:16] Voice 8: on um and certainly there's nothing that's on the strategic plan if it has not been done completed

[2:15:24] Voice 8: or advanced in some way that will not be rolled over um to the next next trust council in terms

[2:15:31] Voice 8: of resourcing or continuing or whatever it wants to do so that work any work that any committees

[2:15:36] Voice 8: um underway um would would carry forward i just didn't do an exhaustive list so

[2:15:41] Voice 8: thank

[2:15:43] Voice 23: you i

[2:15:45] Trustee Luckham: see trustee rogers there's a question i

[2:15:48] Voice 14: actually don't have a question i have a comment

[2:15:51] Voice 14: um actually two comments one is uh thanks for thanks for this excellent report i found that the

[2:15:57] Voice 14: that the reporting around the strategic plan this term has been extremely helpful for us

[2:16:02] Voice 14: for me to track uh the work that we're doing um this is a new format for for us in the last

[2:16:09] Voice 14: three years, and it's been easier to track all of the material that we, all the things. And I

[2:16:17] Voice 14: was reminded of how many sessions we had in 2019 to come up with this. And I agree, it's overly

[2:16:25] Voice 14: ambitious. And I would say that nobody reminded us of that, that it was overly ambitious more

[2:16:32] Voice 14: more frequently than you did Mr. CAO and of course it's up to us to listen and I was certainly part

[2:16:40] Voice 14: of the crowd that voted for what's in our but which is by any stretch of the language a real

[2:16:49] Voice 14: and good and valid strategic plan. I will say the one thing I would say is I think one question

[2:16:54] Voice 14: perhaps we need that the trust council needs to ask itself as it's setting out the strategic plan

[2:17:00] Voice 14: is the the further question not only are we wanting to do this work or committing to this

[2:17:05] Voice 14: work are we prepared to fund it um because uh i think that becomes a a question of how staff

[2:17:13] Voice 14: resource our resources i guess is the question because because we put so much on the plate we

[2:17:20] Voice 14: can't just decide oh staff can do this no they can't if they're doing 17 other things so i think

[2:17:26] Voice 14: that's just a question i would recommend beyond the next development of the next strategic plan

[2:17:31] Voice 14: or the modification of this one is are we prepared to resource that the work that we want to do

[2:17:37] Voice 14: thanks those are just a few comments

[2:17:40] Trustee Luckham: okay thank you for those comments

[2:17:43] Trustee Luckham: so we're not seeing any further questions any other remarks um i'll turn your attention to

[2:17:49] Trustee Luckham: page 66 of the no sorry 61 of the agenda you had

[2:17:54] Voice 14: two more hands sir i'm sorry

[2:17:57] Trustee Luckham: uh okay that one came up slow for some reason trustee critchley and you know

[2:18:05] Trustee Luckham: thank

[2:18:05] Trustee Critchley: you i just want to follow up on the freshwater sustainability project and

[2:18:11] Trustee Critchley: from what i see on the website the the actual documentation or the the mapping that is being

[2:18:21] Trustee Critchley: done, isn't being loaded to the website as it is being created, but it appears that there is going

[2:18:29] Trustee Critchley: to be a public release of information and a webinar in March of 2023. So my question, is that

[2:18:39] Trustee Critchley: still on schedule for that reveal, as it were?

[2:18:45] Voice 8: My understanding is that, and we spoke over this

[2:18:49] Voice 8: just last week that that is the case.

[2:18:52] Trustee Critchley: Okay, thank you.

[2:18:54] Trustee Luckham: Thank you.

[2:18:55] Trustee Luckham: And I see Trustee Fenton's hand has popped up here.

[2:18:59] Trustee Luckham: So I think for some reason our connection

[2:19:01] Trustee Luckham: might be a little slower here down in Victoria.

[2:19:03] Trustee Luckham: Trustee Fenton, over to you for your question

[2:19:05] Trustee Luckham: on the strategic plan.

[2:19:09] Trustee Fenton: More just to comment overall up this.

[2:19:12] Trustee Fenton: I wanted, I too, I thought the whole,

[2:19:16] Trustee Fenton: my first time in using it and developing it,

[2:19:20] Trustee Fenton: but the it was it was well done it sort of refined itself over time and it was easy to track um as

[2:19:27] Trustee Fenton: far as going back and reflecting on where we're at even though we had challenges along the way

[2:19:31] Trustee Fenton: um the one question or comment i have is it could those we've got the key themes could those be

[2:19:38] Trustee Fenton: actually told you sort of come up with your your um did you plan they actually fulfill these work

[2:19:49] Trustee Fenton: through these pillars, you're always looking back and forth across and nothing's in a silo.

[2:19:55] Trustee Fenton: Would there be an opportunity there that essentially reduce the amount of

[2:20:01] Trustee Fenton: specific strategies? Because as you develop your strategies, it's actually reflected

[2:20:08] Trustee Fenton: from each of those five perspectives. Just a thought. Thank you again for your efforts.

[2:20:15] Trustee Fenton: uh

[2:20:15] Voice 8: no i think that there's ample opportunity for what you're describing and um you know i find

[2:20:22] Voice 8: myself being the number one governance report referrer so i'll do it again um and that is that

[2:20:29] Voice 8: you know there was some language in the in the governance report that i think is worth taking

[2:20:34] Voice 8: to heart and that is how is the strategic plan nested inside the organization um whether it

[2:20:42] Voice 8: should be nested in a larger corporate plan

[2:20:45] Voice 8: of which the strategic plan is an element

[2:20:47] Voice 8: and married more closely to the budgeting process

[2:20:51] Voice 8: and a more robust outcomes reporting function.

[2:20:59] Voice 8: And really, these pillars that you're referring to

[2:21:03] Voice 8: were your collective five themes that you wanted to advance

[2:21:07] Voice 8: and they're based on the policy statement goals.

[2:21:10] Voice 8: it's really you know i've done this for other organizations this is a very complicated policy

[2:21:15] Voice 8: framework to get your head around to actually end up at the end of the day with a project at

[2:21:20] Voice 8: the end of it that's successful and sustaining into the future there's just so many layers

[2:21:26] Voice 8: um i i think nervous might be the wrong word but as we move into this next term

[2:21:31] Voice 8: you know i i note that we had a fairly robust strategic planning process

[2:21:36] Voice 8: process. Really want to get that right as we move into the next into the next council. Are these

[2:21:43] Voice 8: the pillars that are of value? Is there you know do some to be emphasized more than others?

[2:21:51] Voice 8: The discrete projects perhaps moved out and everything is is of longer range. I think these

[2:21:59] Voice 8: are some great questions and I'm very open to options for determining how to deliver the

[2:22:06] Voice 8: strategic plan and um and how we do that a lot of work went into the last version i don't know if

[2:22:13] Voice 8: there was a lot of um joy sort of midway through it as to where we were and um though there has

[2:22:20] Voice 8: been some some progress on it for sure um you would want it to really reflect the whole the

[2:22:27] Voice 8: organization's future intentions so i think there is lots of opportunity the governance committee

[2:22:32] Voice 8: has indicated that they're very interested in this.

[2:22:34] Voice 8: So

[2:22:35] Trustee Luckham: remain optimistic.

[2:22:38] Trustee Luckham: Okay, very good, thank you.

[2:22:39] Trustee Luckham: Now, Trustee Fenton, I see your hand went down

[2:22:42] Trustee Luckham: and is now back up again.

[2:22:44] Trustee Luckham: Do you have a follow-up question?

[2:22:45] Trustee Fenton: Yes, sir.

[2:22:47] Trustee Luckham: Okay.

[2:22:47] Trustee Fenton: So a more comment, more than anything else.

[2:22:50] Trustee Fenton: That's good, that's an interesting piece.

[2:22:52] Trustee Fenton: I was going to suggest maybe something like eco-justice

[2:22:56] Trustee Fenton: would be a better term versus housing specifically.

[2:23:00] Trustee Fenton: We're looking once again at a higher lens

[2:23:02] Trustee Fenton: and sort of from the Islands Trust policy statement perspective.

[2:23:08] Trustee Fenton: And then that would include things like impacts of climate change

[2:23:13] Trustee Fenton: and unsustainable development and injustices to the environment.

[2:23:19] Trustee Fenton: And then, of course, this would reflect the object in itself

[2:23:23] Trustee Fenton: and sort of the protection and preservation of the object

[2:23:27] Trustee Fenton: it as uh as once again one of the key pillars not uh not an isolation by itself in anyone's

[2:23:35] Voice 23: circumstance

[2:23:35] Trustee Fenton: just a more through for that thank you for uh your reflections on that i appreciate

[2:23:42] Trustee Fenton: okay thank you so

[2:23:48] Trustee Luckham: not seeing any other hands up this time i'm going to go to

[2:23:55] Trustee Luckham: to page 61 of the agenda, 4.2.3,

[2:23:59] Trustee Luckham: trust council orientation overview.

[2:24:02] Trustee Luckham: And I'm going to again turn to the CAO

[2:24:04] Trustee Luckham: to carry us through this work.

[2:24:07] Trustee Luckham: So

[2:24:08] Voice 8: trust council, it's the responsibility

[2:24:10] Voice 8: of executive committee to set the future orientation

[2:24:14] Voice 8: for the trust and incoming trustees.

[2:24:18] Voice 8: And it's about this time that we develop these plans.

[2:24:22] Voice 8: This report reflected what was delivered at the start of your term, and we then surveyed you, we talked to the governance committee, we talked to executive committee, how could we make it better?

[2:24:37] Voice 8: This report is simply a reflection of some of the changes that are, what worked and what didn't.

[2:24:42] Voice 8: We also had a fairly strong critique that many of you don't recall being oriented in 2018, and so that's not good.

[2:24:54] We really want to land

[2:24:56] Voice 8: some of this key foundational material and return to it over time, and that's what's being offered here.

[2:25:05] Voice 8: the key elements for upcoming orientation and as i'm working on this right now if there's any other

[2:25:12] Voice 8: suggestions by trustees feel free to pass them on certainly there's the idea that there might

[2:25:16] Voice 8: have been too much information passed in those first two or three days and it's just too much

[2:25:21] Voice 8: to take in so a better pace with more priority that the the reference document that we put

[2:25:29] Voice 8: together for you should be a reimagined um so we're in the process of doing that

[2:25:35] Voice 8: you know we've always said uh we're a collegial body and we always sit together

[2:25:40] Voice 8: well maybe that's not effective um or efficient maybe we should have new trustees sitting and

[2:25:45] Voice 8: learning some of the some of the basics first or consecutively and offer some training that way

[2:25:53] Voice 8: another point is to use our new facility with the technology be able to have some webinars on

[2:25:59] Voice 8: online around land use and so forth instead everyone having to travel to different places

[2:26:03] Voice 8: we could have a suite of six or seven um uh just training one hour sessions on some of the basics

[2:26:11] around working um and making good decisions at the allen's trust that being said some things

[2:26:18] need to happen and they're um uh of course part of those first two meetings we have to be

[2:26:27] commenced with the budget we have to understand how to conduct meetings

[2:26:32] Voice 8: any trustees who responded to me almost uniformly said let's return to a review of robert's rules

[2:26:39] Voice 8: of order and how to develop a motion so i've reached out to ellie mina who's a known expert

[2:26:47] Voice 8: in that so working on potentially a session for the new trustees there uh and then working on

[2:26:55] Voice 8: First Nations and reconciliation we've touched on that theme several times today but how to get

[2:27:00] Voice 8: everyone on the same depending upon how they the outcome of October 15th getting people to a common

[2:27:07] Voice 8: understanding in place to move forward with the commitments that trust councils made so far so

[2:27:14] Voice 8: this is an outline for those two sessions and respond to any questions and I'm sure

[2:27:21] Voice 8: as you give them to me i provide them to executive committee or report on them

[2:27:26] and build them into the programming we are doing this right now i will point out and uh and

[2:27:33] developing this work so and you join everyone else in the province in

[2:27:38] Voice 8: developing orientation

[2:27:39] Voice 8: program for your incoming elected officials thanks thank

[2:27:44] Trustee Luckham: you um indeed the executive committee as

[2:27:47] Trustee Luckham: well appreciates any feedback we can have to this to um get this right or better um and so we have

[2:27:56] Trustee Luckham: a number of hands up here i'm going to acknowledge however that i do see and we have a couple of

[2:28:04] Trustee Luckham: funny screens here i gotta apologize one i should be ignoring apparently and one that is more valid

[2:28:10] Trustee Luckham: in terms of the hands they don't seem to work 100 right in all situations but deb morrison i'm

[2:28:15] Trustee Luckham: noticing on your phone call there, you have your hand up. I haven't had an opportunity for you to

[2:28:19] Trustee Luckham: speak. So if indeed you wish to speak, perhaps you can speak now, and then I'll go to Longerice,

[2:28:24] Trustee Luckham: Boucherkin, Allen, and Wright.

[2:28:28] Voice 21: Thank you. I actually didn't have my hand up because I

[2:28:32] Voice 21: wasn't sure how to do it on the phone, but I did want to speak. So that's interesting that it was

[2:28:37] Voice 21: up anyway. So, you know, I really appreciate the attention to thinking about new trustees

[2:28:43] Voice 21: these onboarding and thinking about different ways of doing it.

[2:28:48] Voice 21: I am happy to sit and have a look through it and talk with staff around that.

[2:28:54] Voice 21: I know many of you know that in my professional life I'm a learning designer.

[2:28:59] Voice 21: So I do really appreciate things that are much more about, like,

[2:29:04] Voice 21: learning at the time when we need it.

[2:29:06] Voice 21: So how do we make resources that are more asynchronous,

[2:29:10] Voice 21: that people can reference and find easily that kind of thing and you know

[2:29:16] Voice 21: the transmission of just sit and get is so not effective so anything we can do

[2:29:22] Voice 21: to get away from that would be really beneficial I really did like the

[2:29:25] Voice 21: Robert's rule of order work that we did with sorry I forgot his name but so you

[2:29:30] Voice 21: just mentioned him it was really wonderful so I'd appreciate that because

[2:29:34] Voice 21: I think that's a good way to ground everybody in like respectful

[2:29:37] Voice 21: for conversations, which I think. Thank you.

[2:29:41] Trustee Luckham: Thank you. Thank you, Deb. Longer, I was shaking

[2:29:45] Trustee Luckham: Alan, right?

[2:29:46] Voice 24: Okay. Yeah, thank you for this report. I appreciate the work that's gone into this and

[2:29:51] Voice 24: the ideas that are implicit. Because for myself, as a new trustee back in 2018, I felt inundated

[2:30:00] Voice 24: with a lot of information all at once and then you get caught up in the day-to-day work at

[2:30:04] Voice 24: local trust committee and months later going to trust council you just don't recall all of it so

[2:30:09] Voice 24: this phased in approach i think is a good way to go and so a lot of the

[2:30:14] Voice 24: ideas i really appreciate

[2:30:16] Voice 24: i think it'll be very helpful for new trustees thank

[2:30:22] Trustee Luckham: you uh we shake and alan right yeah thank

[2:30:27] Trustee Busheikin: Thank you. And also, I thank you for this work. There is a lot for us to learn and term after

[2:30:33] Trustee Busheikin: term, we need to keep learning. And it is a challenge to deliver it all at the beginning

[2:30:39] Trustee Busheikin: or any time. I'm wondering if the people working on this have considered

[2:30:48] Trustee Busheikin: hiring an educational design consultant, especially for webinars, because it's a specific

[2:30:53] Trustee Busheikin: specific um i mean there's it's it's a specific profession like there's a specific there's

[2:31:02] Trustee Busheikin: best practices and there's things that work and um just sitting and watching someone talking at

[2:31:08] Trustee Busheikin: you or just watching a powerpoint um there's there's way now a way more sophisticated approach

[2:31:15] Trustee Busheikin: and and body of knowledge about how people learn best um online um and so yeah i'm wondering if

[2:31:22] Trustee Busheikin: anyone has looked into working with a online educational design consultant no

[2:31:30] Voice 8: not at this

[2:31:33] Voice 8: point but uh that's why we're having this conversation okay

[2:31:39] Trustee Busheikin: thank you i may follow up

[2:31:43] Trustee Busheikin: okay

[2:31:44] Trustee Luckham: trustee allen thank

[2:31:48] Voice 3: you chair yeah i'm really glad that the robert's rules of order is

[2:31:51] Voice 3: on the list and uh crafting motions i'm not sure how you're going to present it but i think it

[2:31:56] Voice 3: would be really helpful as trustee morrison said not just sit and get and be shaken followed up

[2:32:02] Voice 3: with that as well is that uh you know they actually have a mock trust council or mock trust

[2:32:07] Voice 3: vocal trust committee meeting um would be really good more sort of a actual workshop workshop and

[2:32:15] Voice 3: um yeah and then trustee morrison also just mentioned that you know she has learning

[2:32:20] Voice 3: designing what is it learner learning design so i'm sure there's other talents out there so i'm

[2:32:28] Voice 3: sure we'll be able to come up with something so i'm really glad that's on the list because that

[2:32:31] Voice 3: really that would have helped me years ago thank you

[2:32:34] Voice 12: trustee right yeah

[2:32:38] Voice 6: i um one thing that i i

[2:32:41] Voice 6: was confused about this term was um one of the legal uh obligations of what uh the limits of

[2:32:48] Voice 6: the authority of the trustee what we are allowed to do what we can do but also our obligations

[2:32:53] Voice 6: what we have to do with respect to the mandate and specifically Section 3, et cetera, et cetera.

[2:32:58] Voice 6: And I think the case in point is the Young-Anderson legal opinion.

[2:33:06] Voice 6: And I appreciate getting a legal opinion, but I'm wondering whether it would not be a good idea to have another one,

[2:33:16] Voice 6: because one opinion is simply that.

[2:33:20] Voice 6: It's not a fact, and there are a number of other legal opinions available to people and I think those are worth debating at Council.

[2:33:31] Voice 6: I also think that I was a little surprised at the number of people that believe that the policies are preserve and protect,

[2:33:41] Voice 6: and I think that has to be clarified with new trustees that policies do not preserve and protect, regulations do,

[2:33:47] Voice 6: do. And only those regulations are going to be efficient in fulfilling the mandate. So hopefully

[2:33:57] Voice 6: that message will go through and we'll see more regulations to back up the policies.

[2:34:02] Voice 6: Thanks. Thank you.

[2:34:05] Voice 6: Okay. Now, Trustee

[2:34:06] Trustee Luckham: Allen, do you have your hand up there?

[2:34:09] Voice 3: Sorry, just excuse me. I just one more thing I just wanted to do in terms of Trustee Morrison

[2:34:14] Voice 3: mentioned attending a Robert's Rules of Order session. Was that just for chairs and committees

[2:34:18] Voice 3: something because I don't remember that being available it

[2:34:20] Trustee Luckham: was okay thank you

[2:34:23] Trustee Luckham: trustee Fenton

[2:34:26] Trustee Luckham: as trustee Allen you'll lower your hand thank you trustee Fenton yeah

[2:34:31] Trustee Fenton: thank you um good work this is

[2:34:33] Trustee Fenton: a great start um just one thing I just under your administration services uh breakdown of what you

[2:34:39] Trustee Fenton: get paid for and what you don't get paid for just you know it's a brand new trustee you're looking

[2:34:43] Trustee Fenton: at all this paperwork for months and not too sure what's when and things would show up one time and

[2:34:50] Trustee Fenton: not the next time um i finally got an email off to uh it was nancy rogers and you know one email

[2:34:56] Trustee Fenton: and it's all answered and clear and succinct and maybe she could resource that sort of those

[2:35:02] Trustee Fenton: finite facts that make it really easy at the end of the day

[2:35:06] Trustee Luckham: yeah trustee johnson and then quickly

[2:35:13] Voice 5: would the are these considered these training sessions considered to be part of a public

[2:35:18] Voice 5: meeting and my main interest is to know whether you've considered uh making this material available

[2:35:24] Voice 5: to the general public

[2:35:26] Voice 8: yeah all of these materials are are have been and would be

[2:35:32] Voice 8: held in a public forum and those materials presented um i haven't gotten to the thinking

[2:35:39] Voice 8: through the webinar thing which might be an on-demand approach like land use

[2:35:45] Voice 8: planning where you could dial in at a certain time I haven't gotten to thinking

[2:35:49] Voice 8: through the public access to that or whether that's beneficial or not but

[2:35:56] Voice 8: generally yes all of these are open to the public people can come and sit and

[2:35:59] Voice 8: watch keeping in mind our first session on November 1st 2nd 3rd is live and the

[2:36:06] Voice 8: the second training session or the second session

[2:36:09] Voice 8: of Trust Council's electronic.

[2:36:10] Voice 8: And that's December 6th, 7th and 8th.

[2:36:16] Trustee Luckham: Okay, thank you.

[2:36:17] Trustee Luckham: Trustee Critchley.

[2:36:20] Trustee Critchley: Yes, thank you.

[2:36:22] Trustee Critchley: CAO, you were mentioning about having an orientation

[2:36:25] Trustee Critchley: that would be just for new trustees.

[2:36:27] Trustee Critchley: And I'm thinking that certain elements of orientation,

[2:36:30] Trustee Critchley: particularly as regards Robert's rules of order,

[2:36:35] Trustee Critchley: you know, are a refresher on that for people

[2:36:38] Trustee Critchley: who are going to be present trustees

[2:36:42] Trustee Critchley: who are going to be reelected.

[2:36:45] Trustee Critchley: That would be very useful, I think.

[2:36:46] Trustee Critchley: So was it the plan to offer this to all trustees

[2:36:51] Trustee Critchley: or would it in fact be a restricted

[2:36:54] Trustee Critchley: sort of education program?

[2:36:57] Voice 8: No, any notion of a rookie class would be self-selecting.

[2:37:03] Voice 8: It wouldn't be necessarily myself saying

[2:37:06] Voice 8: one trustee's in, one trustee's out

[2:37:09] Voice 8: by any stretch it's more that in the past some experienced trustees have said I don't want to

[2:37:14] Voice 8: sit there for something I've done over and over again and know very well and maybe there's some

[2:37:20] Voice 8: topics that lend themselves to that but for the Robert session and the crafting emotion which is

[2:37:27] Voice 8: such a critical element of getting things done those that would be a plenary session for everybody

[2:37:33] Voice 8: Could

[2:37:36] Trustee Critchley: I ask a further question? It was mentioned about that trustees didn't implement certain things that they were told. Can you give some illustrations of what those were and will there then therefore be kind of reinforcement on those aspects?

[2:37:55] Voice 8: Yeah, I mean, traditionally, it would be probably what you would guess. Elements of FOI, elements associated with the open meeting rule. I'm well aware that contemporary island life does not, you know, butt up well against the open meeting rule under the community charter in some instances.

[2:38:17] Voice 8: And quite often I'm in the unfortunate position of having to remind elected officials around that obligation.

[2:38:27] Voice 8: So returning to that will be, I think, helpful.

[2:38:32] Voice 8: Conflict of interest, bias, those are, like any other local government type official, those are the things that we run into every term.

[2:38:43] Voice 8: and you know I learned a lot this term and the term before when I previously had this position I

[2:38:52] Voice 8: had I was employed by 13 different directors and I felt that that was a lot but 26 is a lot of

[2:39:00] Voice 8: different perspectives and views and the island communities are different and I learned a fair

[2:39:08] Voice 8: amount this term that i think will benefit the orientation process and one of the big one is

[2:39:14] Voice 8: last term we delivered it like a rabbit eating a snake and it was one big thing at the

[2:39:18] Voice 8: the other way around um one big here you go and um and good luck and then if you run into trouble

[2:39:29] Voice 8: like i always felt we were there to assist but i think it's going to be more touching base more

[2:39:36] more often

[2:39:36] Voice 8: on an annual or whatever basis works

[2:39:40] Voice 8: to remind us all that will save challenges.

[2:39:44] Voice 8: I

[2:39:48] Trustee Luckham: apologize, CEO, for laughing,

[2:39:50] Trustee Luckham: but it reminded me of my cat trying to eat a snake last week.

[2:39:53] Trustee Luckham: It can happen.

[2:39:54] Trustee Luckham: It wasn't happening the way the cat thought.

[2:39:56] Trustee Luckham: That's going to be my viral moment.

[2:39:59] Trustee Luckham: Okay.

[2:40:00] Trustee Luckham: So any further questions on orientation?

[2:40:06] Trustee Luckham: And as the CEO indicated, if you have any tips,

[2:40:08] Trustee Luckham: happy to receive them this is designing the product for the following council meeting

[2:40:14] Trustee Luckham: all right let's move to page 66 then of the agenda that's 4.2.4 bylaw amendings of freedom

[2:40:23] Trustee Luckham: of information and protection of privacy on stress council bylaw number 188 and the model

[2:40:28] Trustee Luckham: bylaw rfd this is going to be our first opportunity to do some voting and we'll be using our electronic

[2:40:35] Trustee Luckham: hands. David is going to introduce this one, I think. Yes. Yeah. And so he'll also be counting

[2:40:43] Trustee Luckham: the votes. And we'll be doing that electronically. We're going to do a show of hands. If it looks

[2:40:48] Trustee Luckham: like it's a majority situation, it's endorsing or supporting a motion, we'll probably run with

[2:40:55] Trustee Luckham: the numbers we see on the screen. If it looks more complicated than that, we're likely to do

[2:40:59] Trustee Luckham: the roll call that we did last time as that seemed to be the most effective so if everybody

[2:41:05] Trustee Luckham: understands that i'll turn it over to uh director of legislative services david marler for introducing

[2:41:12] Trustee Luckham: these items yeah

[2:41:14] Voice 13: thank you and this is a amendment to the bylaw 189 that trust council adopted just

[2:41:23] Voice 13: just after the last trust council meeting.

[2:41:26] Voice 13: And what happened is at the time of running the request

[2:41:30] Voice 13: for decision, a trustee noticed that there was actually

[2:41:34] Voice 13: an error in the table in a reference.

[2:41:38] Voice 13: And so it was referencing the wrong section of table.

[2:41:42] Voice 13: Unfortunately, there's no provision to just make

[2:41:44] Voice 13: a minor change like that and just slip it in.

[2:41:48] Voice 13: So the only option was to make an amending bylaw and bring it back to you so the council can officially make a correction.

[2:41:58] Voice 13: So it is a typographical error. It wasn't caught, unfortunately, by several people that read the bylaw until it got to the resolution without meeting.

[2:42:08] Voice 13: So with apologies, it is before you for consideration of first, second, third reading.

[2:42:14] Voice 13: It is again in the table.

[2:42:18] Voice 13: It just simply references the wrong section of the table, so this now corrects that.

[2:42:25] Voice 13: So you can give it first, second, and third readings today, and then following Trust Council

[2:42:30] Voice 13: meeting, we'll do a resolution without meeting to adopt it, and this will correct the Trust

[2:42:35] Voice 13: Council official bylaw for freedom of information protection and privacy.

[2:42:39] Voice 13: privacy. The model bylaw was just dated to reflect that error, and the bylaws going to

[2:42:46] Voice 13: local trust committees will be correct. So back to the chair.

[2:42:50] Trustee Luckham: Thank you, David. So as David has

[2:42:54] Trustee Luckham: indicated, this may sound like deja vu. We have been through this process and had these discussions

[2:42:58] Trustee Luckham: and debate, not that we shouldn't have more discussion and debate, but I would be interested

[2:43:04] Trustee Luckham: to see if there are any questions for the director.

[2:43:06] Trustee Luckham: Otherwise, I would look to the floor for a motion,

[2:43:09] Trustee Luckham: the first one in your agenda package.

[2:43:12] Trustee Luckham: Over to the floor.

[2:43:13] Trustee Luckham: Any takers, questions, or a motion?

[2:43:20] Trustee Luckham: Trustee Langer, aye.

[2:43:22] Voice 24: Yeah, I'll move the motion.

[2:43:25] Voice 24: I move that Trust Council Bylaw 189

[2:43:28] Voice 24: cited as Island Trust Council Freedom of Information

[2:43:31] Voice 24: and Protection of Privacy Bylaw 2022

[2:43:34] Voice 24: 2022 Amendment By-law Number 1, 2022, be given a first reading.

[2:43:39] Trustee Luckham: Thank you very much.

[2:43:40] Trustee Luckham: Trustee Wilmington, are you seconding that motion?

[2:43:43] Trustee Luckham: Thank you.

[2:43:44] Trustee Luckham: And so now I'll ask, does anybody wish to speak to the motion or otherwise?

[2:43:53] Trustee Luckham: Let us call the vote then.

[2:43:55] Trustee Luckham: All those in favor?

[2:44:04] Trustee Luckham: Okay, that is looking very much like a majority, and I believe I heard Deb Morrison say aye.

[2:44:09] Trustee Luckham: and so we'll add that on 20 in favor um so lower your hands please lowering hands and i'll just say

[2:44:23] Trustee Luckham: any opposed none opposed that carries could we get a second motion as documented in your agenda

[2:44:32] Trustee Luckham: trustee wolverton i

[2:44:35] Voice 20: would move that the trust council bylaw number 189 cited as islands trust

[2:44:40] Voice 20: trust counsel, freedom of information

[2:44:42] Voice 20: and protection of privacy bylaw 2022,

[2:44:45] Voice 20: amendment bylaw number one, 2022,

[2:44:48] Voice 20: be given second reading.

[2:44:51] Trustee Luckham: So move to have a seconder, Trustee Johnson.

[2:44:54] Trustee Luckham: Yes.

[2:44:54] Trustee Luckham: Let me make that assumption.

[2:44:55] Trustee Luckham: Thank you.

[2:44:56] Trustee Luckham: Is there any further discussion?

[2:45:00] Trustee Luckham: Then I'll call the vote.

[2:45:01] Trustee Luckham: All those in favor?

[2:45:02] Trustee Luckham: And that's an aye from Trustee Morrison.

[2:45:09] Trustee Luckham: Thank you.

[2:45:11] Trustee Luckham: 18, 19, so that's 20 in favor.

[2:45:14] Trustee Luckham: favor please lower your hands lowering hands thank you any opposed none opposed that carries

[2:45:28] Trustee Luckham: thank you and finally a third reading trustee johnson can't

[2:45:39] Voice 17: hear you trustee johnson i don't

[2:45:47] Trustee Luckham: see him on the screen even so oh there he is at the top your mic is muted trustee johnson

[2:45:52] Trustee Luckham: space bar maybe i'm gonna have to get somebody else to move it and i'll take it if you wave

[2:46:03] Trustee Luckham: Raise your hand, I'll get you to second it.

[2:46:05] Trustee Luckham: Trustee Longerice, did I see your hand pop up there?

[2:46:08] Trustee Luckham: It's funny how these hands pop up and disappear.

[2:46:12] Voice 14: I can do it, sir.

[2:46:14] Trustee Luckham: Oh, please,

[2:46:15] Voice 14: Dan Rogers, go ahead.

[2:46:16] Voice 14: I'll move that the trust council bylaw number 189

[2:46:18] Voice 14: cited as Islands Trust Council Freedom of Information

[2:46:21] Voice 14: and Protection of Privacy bylaw 2022,

[2:46:23] Voice 14: amendment bylaw number 1222 be given the third reading.

[2:46:27] Trustee Luckham: Thank you, moved.

[2:46:28] Trustee Luckham: Do I have a seconder?

[2:46:29] Trustee Luckham: Trustee Fenton, thank you, Trustee Fenton.

[2:46:31] Trustee Luckham: Any further discussion?

[2:46:32] Trustee Luckham: discussion please raise your hands if you're in favor and another eye from trustee morrison

[2:46:44] Trustee Luckham: that makes 1819 in favor so please lower your hands and any opposed none opposed that carries

[2:46:57] Trustee Luckham: unanimously council thank you very much and um thank you for i do believe it was actually trustee

[2:47:03] Trustee Luckham: johnson that noted the error and thank you very much for that fine detailed reading um we will

[2:47:10] Trustee Luckham: We'll now continue on our agenda to page two,

[2:47:14] Trustee Luckham: administrative services and finance.

[2:47:17] Trustee Luckham: We have a consent agenda item,

[2:47:20] Trustee Luckham: which is to adopt the recommendations as presented

[2:47:23] Trustee Luckham: in 5.1.1 and 5.1.2 the work program report

[2:47:30] Trustee Luckham: and the administrative services report.

[2:47:32] Trustee Luckham: So I'll ask on pages, starting on page 69

[2:47:37] Trustee Luckham: and on page 70, those two items,

[2:47:39] Trustee Luckham: Is there anybody that wishes to speak to those two items?

[2:47:45] Trustee Luckham: Not seeing any hands and pacing myself slowly,

[2:47:50] Trustee Luckham: then I will then take it that Trust Council adopt

[2:47:56] Trustee Luckham: the recommendations as presented in 5.1.1

[2:48:00] Trustee Luckham: and we receive for information the item of 5.1.2.

[2:48:04] Trustee Luckham: Thank you very much, Council.

[2:48:06] Trustee Luckham: So now discussion and decision items

[2:48:08] Trustee Luckham: in the Administrative Services Finance section.

[2:48:11] Trustee Luckham: Takes us to page 73 of your agenda,

[2:48:14] Trustee Luckham: which is 5.21, 2021-2022 Statement of Financial Information.

[2:48:20] Trustee Luckham: Sophie, this is a request for decision.

[2:48:23] Trustee Luckham: And I think I'll turn to Wanda Bowden,

[2:48:25] Trustee Luckham: the Acting Director of Administrative Services.

[2:48:29] Trustee Luckham: Thank you for your service, Wanda, and helping us out here.

[2:48:33] Voice 26: Thank you, Chair.

[2:48:34] Voice 26: This is a annual item that comes forward to Trust Council.

[2:48:38] Voice 26: It is a legislated requirement that this information be disclosed as part of, under the Financial Information Act, it includes items such as employees earning more than a prescribed amount, total remuneration paid to employees, and a schedule showing amounts paid to supplier and goods and services.

[2:48:58] Voice 26: The recommendation is for Trust Council to approve as presented.

[2:49:03] Voice 19: Thank you.

[2:49:04] Voice 26: Any questions?

[2:49:06] Trustee Luckham: Okay, Trustee Grove, over to you.

[2:49:09] Trustee Luckham: if you have a question or perhaps you'd like to make the motion yeah

[2:49:16] Voice 9: unmute that microphone trustee

[2:49:18] Voice 9: grove i'm sure you're saying wrong

[2:49:20] Trustee Grove: wrong button uh i move the trust council approved the 2021-22

[2:49:26] Trustee Grove: statement of financial information as presented thank

[2:49:29] Trustee Luckham: you move to have a seconder i see trustee

[2:49:33] Trustee Luckham: dodge looks like you seconded and so i'll ask if you wish to speak to the motion or if there's any

[2:49:39] Trustee Luckham: any other discussion and electronic hands would be great.

[2:49:43] Trustee Luckham: Trustee Brent.

[2:49:47] Voice 11: I was trying to get ahead of the hand raising.

[2:49:50] Voice 11: I'm still having trouble with it.

[2:49:52] Trustee Luckham: Yeah, I

[2:49:53] Trustee Luckham: understand you've got one of those

[2:49:55] Trustee Luckham: old Macintosh computers there.

[2:49:57] Trustee Luckham: I've got a knife.

[2:49:59] Trustee Luckham: Okay, thank you.

[2:50:01] Trustee Luckham: So then I'm going to call the vote.

[2:50:04] Trustee Luckham: And so please lead us ahead there, Trustee Brent.

[2:50:07] Trustee Luckham: All those in favor.

[2:50:08] Trustee Luckham: And that looks

[2:50:17] Trustee Luckham: like 19,

[2:50:18] Trustee Luckham: Deb Morrison, I didn't hear you, but we'll take it that that is a majority in favor.

[2:50:24] Trustee Luckham: So please lower your hands.

[2:50:26] Trustee Luckham: Any opposed?

[2:50:28] Trustee Luckham: Lowering hands.

[2:50:29] Trustee Luckham: And now lower your hands, Peter Grove.

[2:50:33] Trustee Luckham: Yeah, so not looking for any opposed.

[2:50:35] Trustee Luckham: All right, none opposed.

[2:50:38] Trustee Luckham: So that indeed carries.

[2:50:40] Trustee Luckham: Thank you very much, everybody.

[2:50:41] Trustee Luckham: So 5.22 is first quarter, June 30, 2022 financial report.

[2:50:48] Trustee Luckham: Again, a request for decision.

[2:50:50] Trustee Luckham: and certainly I want to ask Wanda to help lead us on this one,

[2:50:54] Trustee Luckham: but also as the Chair of the Financial Planning Committee,

[2:50:56] Trustee Luckham: which is chiming, there will be opportunity as well.

[2:50:58] Trustee Luckham: So Acting Director of Administrative Services, Wanda, please go ahead.

[2:51:04] Voice 26: Thank you, Chair.

[2:51:05] Voice 26: This report is a point in time at June 30, 2022, results to date.

[2:51:12] Voice 26: It is noted against a benchmark of 25% of the annual budget,

[2:51:17] Voice 26: representing a quarter of a year.

[2:51:18] Voice 26: There are a few variances from that, the largest being property tax as it's received in Q2.

[2:51:25] Voice 26: It is not noted as being a large

[2:51:28] Voice 26: variance from the budget.

[2:51:29] Voice 26: The other to note is there is a provincial grant that arrived in April that was unexpected

[2:51:34] Voice 26: and will result in an amount over budget of $48,000.

[2:51:41] Voice 26: Expenses are tracking mostly on budget against benchmark.

[2:51:47] Voice 26: There is some delays in projects, which is resulting in amount below budget, but overall, to date, expenses and budgets are within the annual approved budget.

[2:52:02] Trustee Luckham: Thank you very much.

[2:52:04] Trustee Luckham: Trustee Grove, would you like to make that motion or any remarks?

[2:52:09] Trustee Grove: I will indeed. I move that the Trust Council approve the June 30th, 2022 financial report as presented.

[2:52:15] Trustee Grove: All

[2:52:16] Trustee Luckham: right. Thank you very much. Chair of Finance Committee, Trustee Groh. Thank you. Do I have a seconder? Trustee Johnson?

[2:52:23] Trustee Luckham: I'll second. Trustee Brandt.

[2:52:25] Trustee Luckham: Oh, sure. Trustee Brandt? Seconded. Thank you. Any further discussion? Trustee Johnson? Discussion? Not hearing anything.

[2:52:43] Trustee Luckham: I don't have anything to say.

[2:52:43] Trustee Luckham: Oh, go ahead.

[2:52:45] Trustee Luckham: Oh, I don't have anything to say.

[2:52:47] Trustee Luckham: Oh, I see. Sorry.

[2:52:48] Trustee Luckham: sorry saw your hand up there all right then so i'm going to call the vote all those in favor

[2:52:52] Trustee Luckham: in

[2:52:56] Voice 21: favor thank

[2:52:58] Trustee Luckham: you deb 21 22 in favor please lower your hands any opposed

[2:53:13] Trustee Luckham: none opposed so indeed that also carries thank you very much council um so the next one is a

[2:53:25] Trustee Luckham: briefing the financial forecast as of june 30th 2022 and again the director of the ministry of

[2:53:33] Trustee Luckham: Thank

[2:53:34] Voice 26: you, Chair. This is the financial forecast prepared with information as of the mid-August based on the actuals as of June 30, 2022. It is unusual to do a forecast based at this early in the year, but at the request of Executive Committee for discussions related to the budget, this forecast was put together.

[2:53:55] Voice 26: other. Overall, revenues are forecasted to come in over budget and expenses are forecast to come

[2:54:06] Voice 26: under budget. The two main items being interest income with rising interest rates, we anticipate

[2:54:11] Voice 26: to have higher interest income. And also there is the provincial grant that was received in April

[2:54:16] Voice 26: that was not anticipated. Expenditures are currently forecast to be under budget. Some of

[2:54:23] Voice 26: the significant areas are in salaries and benefits with the current collective bargaining

[2:54:29] Voice 26: underway the amounts in this forecast represent what was a known offer by the employer in July

[2:54:37] Voice 26: and with the current offer on the table it would be about a ten thousand dollar difference from

[2:54:42] Voice 26: what is represented in this so the other large variances are in projects that there have been

[2:54:50] Voice 26: some delays and that those are offset by decrease of revenue that is being held specifically for

[2:54:57] Voice 26: them so overall the anticipation is that the forecast spending for the year will come in at

[2:55:03] Voice 26: 9.2 million against the approved expenditures of 9.3 leaving less of a draw on previous surplus

[2:55:11] Voice 26: than anticipated in the budget.

[2:55:14] Voice 26: Thank

[2:55:18] Voice 17: you very much, Director Brodin, Acting Director Brodin.

[2:55:30] Trustee Luckham: So I think probably are there any questions or any remarks

[2:55:34] Trustee Luckham: from the Chair of Financial Planning Committee?

[2:55:39] Trustee Luckham: Trustee Grove, go ahead.

[2:55:47] Trustee Luckham: Trustee Grove, you've lowered your hand, so no comment.

[2:55:51] Trustee Grove: I beg your pardon.

[2:55:53] Trustee Grove: They've changed the buttons on this iPad.

[2:55:57] Trustee Grove: And just to say thank you to Wanda for all her help.

[2:56:00] Trustee Grove: and i have no comments thank you very

[2:56:03] Trustee Luckham: good indeed we're grateful for wanda's uh work here thank you

[2:56:07] Trustee Luckham: very much okay so then that will just receive for information and uh the next item on the agenda is

[2:56:15] Trustee Luckham: also a briefing uh draft uh 2020 2024 draft budget assumptions and principles now calling that back i

[2:56:23] Trustee Luckham: think that's a new acronym we'll make that list longer it's on page 96 of your agenda package

[2:56:29] Trustee Luckham: And Acting Director Bowdoin, do you want to speak to that?

[2:56:34] Trustee Luckham: Sure, I can start with this.

[2:56:35] Voice 26: Ellen has others if needed.

[2:56:38] Voice 26: This is the draft budget and assumptions and principles that are the foundational document for building the budget for fiscal 2023-24.

[2:56:48] Voice 26: This is an item that is brought forward in September of each year.

[2:56:51] Voice 26: It's brought to Financial Planning Committee and then brought to Trust Council.

[2:56:55] Voice 26: So for the most part, it is very similar to what has been presented in previous years.

[2:57:03] Voice 26: Financial Planning Committee has added two new items, items number 14 and 15, which are

[2:57:09] Voice 26: 14 is First Nations Engagement and Reconciliation, and 15 is Engagement and Communication in

[2:57:17] Voice 26: recognition that these should be included in all items that come forward for funding.

[2:57:24] Voice 26: date this is for review and it will go back to financial planning committee in october and again

[2:57:32] Voice 26: return to the trust council in december excellent

[2:57:37] Trustee Luckham: very good this is my favorite document actually

[2:57:40] Trustee Luckham: and i'm not an accountant um so peter grove chair of uh financial planning committee do you have

[2:57:46] Trustee Luckham: any remarks i

[2:57:47] Trustee Grove: have none thank you are

[2:57:49] Trustee Luckham: there any questions from uh council with respect to this

[2:57:53] Trustee Luckham: document trustee rogers and then

[2:57:54] Trustee Luckham: langarison um

[2:57:58] Voice 14: thanks i i don't actually have any questions

[2:58:00] Voice 14: about this document but i i do want to make a comment and it may be uh directed more on

[2:58:06] Voice 14: returning trustees as it is us to me this is the foundational document for how the budget is

[2:58:13] Voice 14: created and uh it it sets out a series of principles and assumptions and it's why um

[2:58:21] Voice 14: and why when we get to the point near the end of the process

[2:58:26] Voice 14: that some of these assumptions are challenged at the end

[2:58:31] Voice 14: rather than at the beginning, it can be quite disruptive.

[2:58:35] Voice 14: I guess my theory is, and I recognize it's our last trust council of this term,

[2:58:42] Voice 14: and it might be more of a conversation to have in the interim years

[2:58:46] Voice 14: because the new trustees will be a bit dear in the headlight

[2:58:50] Voice 14: unless they already have the knowledge of relation to this.

[2:58:54] Voice 14: But when these are adopted,

[2:58:56] Voice 14: these become the financial work

[2:58:58] Voice 14: for the financial planning committee going forward.

[2:59:01] Voice 14: They work on those as if the trust,

[2:59:04] Voice 14: because they take it to the trust council.

[2:59:06] Voice 14: So when they say there's assumption

[2:59:09] Voice 14: that our staffing levels will stay effectively

[2:59:12] Voice 14: at the levels that we've had,

[2:59:15] Voice 14: um uh it it means uh that that's the the assumption that we make and if you want to put a

[2:59:23] Voice 14: different assumption or principle forward uh that's it's an important focus for the trust

[2:59:28] Voice 14: council and the financial planning committee to to have that discussed and debated by trust council

[2:59:34] Voice 14: again a bit of an odd time to be doing this when we're in our last um trust council this term as

[2:59:40] Voice 14: as opposed to in an interim year,

[2:59:43] Voice 14: but this is a really foundational document.

[2:59:47] Voice 14: And I urge particularly the returning trustees

[2:59:49] Voice 14: that come back to pay close attention to it

[2:59:52] Voice 14: when it comes onto your agenda.

[2:59:54] Voice 14: And perhaps as early as December,

[2:59:57] Voice 14: if you get into the budget discussion.

[3:00:00] Voice 14: the new trust council that you can you consider what this document has to say so it's just a

[3:00:05] Voice 14: comment thank you very much thank

[3:00:07] Trustee Luckham: you trustee rogers trustee longer ice and then critchley

[3:00:11] Voice 24: yeah thank you uh just a one just a comment about the model fee bylaw adoption it says

[3:00:18] Voice 24: only liskiti but i understood i understood that there would be a two or three that are still

[3:00:23] Voice 24: outstanding so i'm assuming they'll be adopted by the time for the budget but that the only

[3:00:30] Voice 24: only question I had was the two-year lease for the Gabriola office I don't know if that's

[3:00:34] Voice 24: confidential or not but what's the term when's the end date for that lease if that can be disclosed

[3:00:41] Voice 24: publicly uh

[3:00:43] Voice 8: it's the full yeah no it's two years and uh signed

[3:00:50] Voice 8: it in June so 2024 June 2024

[3:00:55] Voice 8: 24.

[3:00:56] Voice 24: Thank you.

[3:00:57] Trustee Luckham: And the Luskinni Island Feast by Life Belief has been adopted.

[3:01:01] Trustee Luckham: And so if there's any outstanding ones, I'm not sure of that, but we're riddling away

[3:01:06] Trustee Luckham: on that list.

[3:01:07] Trustee Luckham: And I want to thank all of those that have done that work.

[3:01:12] Trustee Luckham: So Trustee Critchley is next.

[3:01:17] Trustee Critchley: Thank you.

[3:01:18] Trustee Critchley: So following on with Trustee Rogers' comments, recognizing the significance of this, it does

[3:01:25] Trustee Critchley: does seem a little strange that it's being presented to a council which is not going to

[3:01:31] Trustee Critchley: vote on the budget so I can understand the wisdom of presenting it before the experienced eyes

[3:01:39] Trustee Critchley: of the current council and and the problems of presenting it to the inexperienced eyes of

[3:01:47] Trustee Critchley: probably half the next year's council but I'm wondering will it be presented again

[3:01:54] Trustee Critchley: again, just as a briefing like this,

[3:01:57] Trustee Critchley: early on in the term,

[3:01:59] Trustee Critchley: like perhaps the first meeting of the next Trust Council.

[3:02:04] Trustee Critchley: Thank you.

[3:02:05] Voice 9: The CEO wishes to respond.

[3:02:08] Voice 9: If you're okay with that.

[3:02:09] Voice 9: All right.

[3:02:10] Voice 8: So short answer, no.

[3:02:14] Voice 8: This is where the current Trust Council

[3:02:19] Voice 8: works in tandem with the future Trust Council.

[3:02:22] Voice 8: By the time they're sitting in their seats

[3:02:25] Voice 8: in december there's a there's a first draft budget there are there are numbers there that

[3:02:30] Voice 8: are built upon these assumptions now as they make those discrete financial decisions in december

[3:02:37] Voice 8: moving towards march so there's only those two meetings for the new council on a dollar by dollar

[3:02:44] Voice 8: basis it's totally within their um purview to make any adjustments that they see fit um these so

[3:02:53] Voice 8: They're essentially minimizing an assumption or minimizing a principle if that was the particular outcome.

[3:03:02] Voice 8: I don't know of a way to bridge this in any other way, but given that they have that ability and you're providing contextual advice, for lack of a better word, this is where we're at.

[3:03:16] Voice 8: but there isn't a new decision-making moment associated with this that's built into the

[3:03:22] Voice 8: framework of how we do this because the next time the political body sees this there'll be a

[3:03:28] Voice 8: there'll be a budget with it yeah

[3:03:33] Trustee Luckham: so i might just add to that that it's interesting this document

[3:03:38] Trustee Luckham: over the years has actually changed very little there's been some minor work done adding these

[3:03:44] two pieces about engagement and reconciliation and engagement and

[3:03:48] Trustee Luckham: communication were added

[3:03:49] Trustee Luckham: specifically from the wisdom of this council. And absolutely, there'll be orientation around

[3:03:57] Trustee Luckham: what this document means to incoming council. So, Trustee Beshaken.

[3:04:04] Trustee Busheikin: Thanks. And you touched on what I was going to say, but I'll just expand a bit on what you said.

[3:04:10] Trustee Busheikin: I would really encourage this to be an item of focus in the orientation around the budget process.

[3:04:20] Trustee Busheikin: And in the budget process, I think this is an amazingly powerful and important document.

[3:04:26] Trustee Busheikin: And it just tends to come up every year and we're like, yep, there it is.

[3:04:30] Trustee Busheikin: But I think council really understood this, agreed to respect it, so really took ownership of it.

[3:04:38] Trustee Busheikin: I think it would make the budgeting process smoother and more coherent, because really, when we're looking at any budget decisions, it should always point back to this.

[3:04:51] Trustee Busheikin: That way we're not, you know, having the same argument again and again about every budget item.

[3:04:57] Trustee Busheikin: We're saying we're doing this because of these draft assumptions.

[3:05:01] Trustee Busheikin: It's like the OCP as compared to the land use regulations in a way.

[3:05:06] Trustee Busheikin: So, yeah, I would just hope that it is a big part of orientation around budgeting and that there's, like, a time that is clearly marked as a pause to look at this, understand it, ask questions, consider it, change it, and if not, agree that this is the guiding document.

[3:05:28] Trustee Busheikin: Because I think we've lost that a little bit.

[3:05:30] Trustee Busheikin: Thank you.

[3:05:32] Trustee Luckham: Great.

[3:05:33] Trustee Luckham: Thank you.

[3:05:34] Trustee Luckham: so this is a document to receive for information it's a briefing and indeed hopefully there's some

[3:05:40] Trustee Luckham: candidates that are watching us today or will be reviewing it and we'll understand what

[3:05:44] Trustee Luckham: we consider to be the significance of that document so over to the ceo for the last word

[3:05:49] Trustee Luckham: oh yes who's speaking deb morrison

[3:05:55] Voice 21: this is deb um sorry i yeah sorry i tried to put my hand up

[3:05:58] Voice 21: digitally i guess it didn't work sorry about that sorry

[3:06:01] Voice 9: the floor

[3:06:04] Voice 21: is yours so i just yeah

[3:06:07] Voice 21: Yeah, I just wanted to add one thing.

[3:06:08] Voice 21: I feel like I started out with Trust Council saying this, and I feel the need to say it now.

[3:06:14] Voice 21: And I apologize if it is in this document.

[3:06:17] Voice 21: I didn't see it.

[3:06:19] Voice 21: But for me, one of the concerns in the budgeting process has always been the internal policy that we have

[3:06:26] Voice 21: that we should have cost recovery on our permits and what that means.

[3:06:32] Voice 21: And I know that there was a lot of work done this term related to the model or the fee bylaw and implementing that.

[3:06:40] Voice 21: But I still have, like, ongoing concerns about how money is being recovered by fees.

[3:06:48] Voice 21: And it's very difficult to have that conversation in my own community because I'm just not understanding that the fees are appropriate.

[3:07:01] Voice 21: And I understand that Pender has been slow to think about that fee by-law, and part of

[3:07:06] Voice 21: that is our questions related to that, so what's being covered and what's not in the

[3:07:11] Voice 21: larger budgetary process.

[3:07:13] Voice 21: So maybe just a question around, like, how are any other internal policies that might

[3:07:19] Voice 21: – like, does this document include all internal policies that might be influencing budget

[3:07:23] Voice 21: assumptions?

[3:07:24] Voice 21: Because that is an assumption that's supposed to influence our budgeting.

[3:07:29] Trustee Luckham: Okay.

[3:07:29] Trustee Luckham: Thank you, Deb.

[3:07:30] Trustee Luckham: I'm wondering, does somebody understand that question and want to try and answer it to some extent?

[3:07:36] Trustee Luckham: I think yes is the answer, that

[3:07:39] Voice 8: this is considering the driving forces that would lead to the budget approval process.

[3:07:47] Trustee Luckham: Yes. Okay, Deb. So yes is the answer, but you could also have a conversation with staff or others.

[3:07:56] Voice 21: no i

[3:07:57] Voice 21: think this is a public conversation so so so i'm getting a yes that cost recovery on permit

[3:08:03] Voice 21: is an assumption and it is in this budgetary document

[3:08:09] Voice 17: that was not the question that i thought

[3:08:11] Voice 17: was

[3:08:12] Voice 8: asked right um that's not explicit i think we've done two years of determining what's an

[3:08:21] Voice 8: appropriate level of cost recovery and each ltc is coming to its decision whether some have made

[3:08:28] Voice 8: those decisions and some haven't um uh there's no hundred percent cost recovery in local governance

[3:08:36] Voice 8: that i'm aware of except in a few rare instances none of which i could come up with right on the

[3:08:41] Voice 8: spot um so those words are not here as an underlying statement um other than um over

[3:08:53] the last two years we've done 15 years of work trying to get fees to the current level they are

[3:09:02] right now um

[3:09:03] Voice 8: i think that's so unless some alternative wording is proposed um it's not

[3:09:10] Voice 8: as explicit as the questions asked is cost recovery um at what level is it determined to be

[3:09:19] Voice 8: be a determinant factor in the budget process and

[3:09:23] Trustee Luckham: tell me if i'm wrong my assumption is that

[3:09:27] Trustee Luckham: that's a permission permissive or permission granted to us by the province and that we can

[3:09:32] Trustee Luckham: recover the average cost that's the objective not to include recover the average cost of application

[3:09:39] Voice 8: i'm not aware of that no and these are each ltc decisions yeah right

[3:09:45] Voice 8: but

[3:09:46] Trustee Luckham: ideally we recover what

[3:09:48] Trustee Luckham: what it costs from my own perspective.

[3:09:51] Trustee Luckham: I've got a bunch of hands up here now.

[3:09:53] Trustee Luckham: Chris Lee-Rodgers has been shaking a lot of rice.

[3:10:00] Trustee Critchley: Yes.

[3:10:02] Trustee Critchley: So I have a question with regard to trustee remuneration,

[3:10:05] Trustee Critchley: item number 16 in the assumptions.

[3:10:08] Trustee Critchley: It mentions the three trust council committees.

[3:10:12] Trustee Critchley: It doesn't mention the governance committee.

[3:10:15] Trustee Critchley: Was it decided that the governance committee members

[3:10:18] Trustee Critchley: members would not be entitled to the sort of honorarium which is paid to other committee

[3:10:24] Trustee Critchley: members or should the governance committee be similarly remunerated and the assumption be

[3:10:32] Trustee Critchley: amended accordingly thank

[3:10:37] Voice 17: you go

[3:10:39] Voice 26: ahead item

[3:10:40] Voice 17: 16 well

[3:10:41] Voice 26: item 16 states that will increase due to

[3:10:44] Voice 26: the addition of the governance committee so

[3:10:47] Voice 8: we have that language there um it may not be clear

[3:10:50] Voice 8: enough it's on page 101 item 16 second paragraph i

[3:10:57] Trustee Critchley: have that thank you okay

[3:10:59] Trustee Luckham: so trustee rogers

[3:11:01] Trustee Luckham: thanks uh

[3:11:03] Voice 14: very much uh first of all um i i just want to i'm loath to ever disagree with the cao

[3:11:09] Voice 14: but this document does come back to trust council uh maybe and certainly in december

[3:11:17] Voice 14: And I would encourage that, as I think Trustee Bouchakin was saying.

[3:11:22] Voice 14: Second thing I wanted to say is, in response to, just to be, so we're crystal clear with

[3:11:28] Voice 14: Trustee Morrison's question, I just quickly went through them because I couldn't remember

[3:11:34] Voice 14: any specific principle about cost recovery in this document.

[3:11:40] Voice 14: You're absolutely right.

[3:11:42] Voice 14: We've done a lot of work around cost recovery in the last two years to try and get it, but

[3:11:46] Voice 14: but there is no specific principle about that

[3:11:50] Voice 14: in either the revenue or the planning section of this.

[3:11:54] Voice 14: So I guess that's never been a principle in the budget.

[3:11:57] Voice 14: So just so we're crystal clear

[3:11:59] Voice 14: about Trustee Morrison's question,

[3:12:02] Voice 14: so there is no misunderstanding going forward.

[3:12:05] Voice 14: So I'm not convinced there should be.

[3:12:08] Voice 14: I'm still pondering that question,

[3:12:10] Voice 14: but there isn't right now.

[3:12:13] Voice 14: It's

[3:12:14] Voice 8: a talk of interest.

[3:12:18] Voice 8: so man yes please okay so indeed it does return to your first point it does return to trust

[3:12:25] Voice 8: council i guess how i refine my comments is it will have a budget attached to it so

[3:12:31] Voice 8: these principles will be acted on and can be everything can be amended later on but

[3:12:38] there will be further work

[3:12:39] Voice 8: associated with this um and then the second thing is there's an oblique

[3:12:45] Voice 8: reference i guess you would say to cost recovery in that on page 97 model fee bylaws as approved

[3:12:52] Voice 8: in trust council's application processing services so there's a model fee bylaw adopted this term

[3:12:59] Voice 8: that has been then circulated and adopted by various local trust committees so inside that

[3:13:09] Voice 8: That is a refreshed version of cost recovery,

[3:13:13] Voice 8: is what I would indicate.

[3:13:19] Trustee Luckham: Okay, thank you.

[3:13:21] Trustee Luckham: So now Trustee Bichet can unwind.

[3:13:25] Trustee Busheikin: Thank you.

[3:13:26] Trustee Busheikin: Yeah, just further to that,

[3:13:27] Trustee Busheikin: I just want to encourage Trust Council,

[3:13:33] Trustee Busheikin: if there is going to be work done to add an assumption or principle

[3:13:37] Trustee Busheikin: to do with cost recovery through fees,

[3:13:40] Trustee Busheikin: that it be based on extensive, very extensive work that was done by Regional Planning Committee

[3:13:49] Trustee Busheikin: and Trust Council with great staff support that on that topic. There's numerous reports. It came

[3:13:58] Trustee Busheikin: back and forth. It came from Regional Planning Committee to Council. We got feedback. We looked

[3:14:03] Trustee Busheikin: at it again. This happened several times. It was very thorough. And I think it was complete.

[3:14:09] Trustee Busheikin: and we're just waiting for three local trust communities I believe still pending to adopt

[3:14:15] Trustee Busheikin: some version of it it is a individual choice of LTCs but I would imagine if we want to add

[3:14:24] Trustee Busheikin: something there would be language to be found in one of those staff reports and you know I just

[3:14:30] Trustee Busheikin: don't want to have done all that work and have someone start over again trying to craft a

[3:14:37] Trustee Busheikin: assumption of principle and start the whole discussion again because we really did have it

[3:14:41] Trustee Busheikin: very thoroughly we spent many many many hours um discussing it in i think a lot of depth and

[3:14:47] Trustee Busheikin: thoughtfulness thank you thank

[3:14:51] Trustee Luckham: you trustee be shaken trustee long rice yeah

[3:14:53] Voice 24: i just wanted to

[3:14:54] Voice 24: add that my understanding is that the the cost recovery amounts that was returned by the regional

[3:15:00] Voice 24: planning committee is a regional average it wasn't ltc specific so you know it was like a compilation

[3:15:07] Voice 24: of a lot of data and establish it's creates a bit of attention because LTCs are actually the

[3:15:14] Voice 24: ones that determined the rate to be charged and I suppose they could themselves do a study and

[3:15:23] Voice 24: decide that based on their practices that it might be different but I can't see trying to do it for

[3:15:29] Voice 24: all 13 LTCs you know all different costs because there are different factors around but this is an

[3:15:36] Voice 24: average that's my understanding a regional average right

[3:15:42] Voice 8: so thank you and see you so i just want to

[3:15:45] Voice 8: point out two or three things before you move forward and that is item so how is this how would

[3:15:54] Voice 8: this play out on a practical matter yeah so when we add first nations engagement and reconciliation

[3:16:00] Voice 8: item 14 um the current budget aside from an fte or um employment cost is in the order of 15 to

[3:16:13] Voice 8: 20 000 dollars balance trust if this is if this principle is adopted um there would need to be

[3:16:22] likely a significant increase associated

[3:16:25] Voice 8: with first nations engagement um on um on the swath

[3:16:31] Voice 8: of projects so it's it almost goes back to a few hours ago when we were talking about

[3:16:38] Voice 8: um how how is that program being developed um and it's asking for a planning project that some funds

[3:16:45] Voice 8: be allocated at the front end of that which we haven't in the history of the trust to be considered

[3:16:53] Voice 8: in the development of a long-range planning project so i just want to point out that there's

[3:16:57] Voice 8: a significant difference between the current budget and what the discussion around budgeting

[3:17:03] Voice 8: future budgeting would be under that principle the same with engagement and communication we

[3:17:09] Voice 8: don't have an engagement function at the islands trust we sure did one or the best we could do

[3:17:17] Voice 8: over the last two years associated with the policy statement project so we learned a lot

[3:17:22] Voice 8: about engagement and how effective it can or can't be um it seems to be even today in the trustee

[3:17:28] Voice 8: roundtable pointed out several times the alms trust has to get better at that um a more

[3:17:33] Voice 8: sophisticated communications function so that's in here but that by its nature if it's honored

[3:17:40] Voice 8: would lead to an increase in the budget because it's got a similar funding level other than an fte

[3:17:47] Voice 8: as to um item 14 and finally with item 17 office facilities um this this action in the next two

[3:17:58] Voice 8: years we're going to have a sinking of our leases on salt spring and on gabriola certainly there is

[3:18:09] Voice 8: a project that started this year looking at options for the northern office and where it could

[3:18:13] Voice 8: be but unfortunately it didn't have with it dollars to make that happen meaning if we're

[3:18:20] Voice 8: going to choose another location that made sense ultimately through financial organizational equity

[3:18:26] Voice 8: perspective then we need some means of moving or getting some advice so whether

[3:18:38] Voice 8: it lands in this budget or a future budget and to recognize the change in

[3:18:44] Voice 8: work we've got at the islands trust and who's occupying offices when item 17

[3:18:50] Voice 8: also will have financial implications moving forward into the budget process

[3:18:54] Voice 8: us this year and next year i didn't want this to go past without me mentioning those three

[3:18:59] Voice 8: so this is a briefing at this time no decision today um

[3:19:04] Trustee Luckham: and so are there any further questions

[3:19:06] Trustee Luckham: otherwise we'll move along looks like we've satisfied sorry

[3:19:11] Voice 21: if i can just have one last word

[3:19:12] Voice 21: on that yeah please

[3:19:15] Trustee Luckham: do yeah um

[3:19:18] Voice 21: so thank you very much to all work that was done this year

[3:19:22] Voice 21: around understanding what you know fee structures need to be to think about um you know the cost

[3:19:32] Voice 21: recovery round permit related to those permits while it's not an assumption explicitly in the

[3:19:40] Voice 21: budget it is an internal policy that's why we actually went the whole converse a couple years

[3:19:48] Voice 21: in regional so there is an internal policy in the trust that and we talked before we went to

[3:19:58] Voice 21: the fee bylaw review. So it would be helpful just to make new trustees aware of that policy

[3:20:06] Voice 21: with reference budgeting. Because the thing that I made at the very beginning of a trust

[3:20:11] Voice 21: council like three years ago, three and a half years ago, was that there's this policy

[3:20:16] Voice 21: on the books and yet we were only getting, you know, at

[3:20:20] Voice 21: that time I think around $100,000

[3:20:22] Voice 21: a year covering planning costs. So it just needs to either be a revised internal policy

[3:20:27] Voice 21: to reflect what Trustee Bousheykin said,

[3:20:31] Voice 21: or we just need to think that through

[3:20:34] Voice 21: because there is an expectation

[3:20:35] Voice 21: that that internal policy does.

[3:20:38] Voice 21: Thank you.

[3:20:39] Trustee Luckham: Okay, thank you, Dan.

[3:20:42] Trustee Luckham: So I'm going to proceed then to 5.25,

[3:20:47] Trustee Luckham: which you'll find on page 105 of your agenda package.

[3:20:53] Trustee Luckham: And indeed, this is a request for decision.

[3:20:56] Trustee Luckham: And it's the enhanced benefit plan coverage

[3:20:59] Trustee Luckham: in the trustee benefits package and um direct acting director uh administrative services

[3:21:08] Trustee Luckham: this is

[3:21:13] Voice 26: in follow-up to a discussion that happened prior in may of 26 2021 there was a request to

[3:21:20] Voice 26: look at increasing the available benefits for trustees at that time the employee and family

[3:21:25] Voice 26: assistance plan was added however to change from the ubcms provided standard plan to enhanced plan

[3:21:32] Voice 26: could only be done at the start of a new term therefore this walks through the additional cost

[3:21:39] Voice 26: i don't yet have the updated rates for the upcoming term i've had information that they're

[3:21:46] Voice 26: probably going to increase by about 4.5 percent but i don't have the actual rates that would

[3:21:51] Voice 26: would result in approximately 552 more per month, which is $2,760 for this year, and

[3:22:03] Voice 26: would be built into future budgets from there.

[3:22:06] Voice 26: It really depends on the type of coverage and the number of trustees who buy on in order

[3:22:11] Voice 26: to take this plan.

[3:22:12] Voice 26: But the recommendation is to change from the standard plan to the enhanced plan for the

[3:22:18] Voice 26: new term of trustees.

[3:22:20] Trustee Luckham: Thank you.

[3:22:21] Trustee Luckham: Wanda?

[3:22:22] Trustee Luckham: Are there any questions regarding this request for decision?

[3:22:27] Trustee Luckham: Trustee Allen Longerice?

[3:22:29] Trustee Luckham: I see your mouth moving, but I don't hear your voice.

[3:22:43] Trustee Luckham: Still muted.

[3:22:44] Voice 3: Okay, the usual.

[3:22:47] Voice 3: I'm just going to go into my page here.

[3:22:49] Voice 3: I was just wondering, you said currently there are four trustees choosing single coverage

[3:22:55] Voice 3: and two trustees choosing to not participate.

[3:22:57] Voice 3: So what about the other trustees?

[3:23:00] Voice 3: So I'm just confused about who's been opting in on coverage and not coverage.

[3:23:05] Voice 26: The remaining trustees would then be under a couple family plan.

[3:23:11] Voice 3: Okay.

[3:23:12] Voice 3: So how many are there?

[3:23:15] Voice 3: Just curious.

[3:23:16] Voice 26: 26.

[3:23:17] Voice 26: No, 24 because two are covered by different coverage in Bowen Island.

[3:23:25] Trustee Luckham: Okay.

[3:23:26] Trustee Luckham: So Trustee Longerice?

[3:23:28] Voice 24: Just a quick question.

[3:23:29] Voice 24: under number two enhanced plan it says it provides the same health services coverage

[3:23:34] Voice 24: but a higher annual limit but under enhanced plan it lists vision care uh other practitioners

[3:23:42] Voice 24: are these just increased annual caps and they're also available under the standard

[3:23:50] Voice 24: i'm just not sure why it's they're not listed under the standard as well

[3:23:55] Voice 24: well.

[3:23:56] Voice 26: The vision care is an addition under the enhanced plan. And I believe that the same

[3:24:03] Voice 26: practitioners are available under standard. It's just up to 100 a year.

[3:24:08] Voice 24: Okay. So it's just the

[3:24:09] Voice 24: annual limits that are different than not the coverage per se. Okay. Thank

[3:24:15] Trustee Luckham: you, Trustee Langer.

[3:24:15] Trustee Luckham: Trustee

[3:24:16] Voice 4: Johnson, and then Scott. Just to be sure that I understand, this is for all trustees.

[3:24:22] Voice 4: it's available to all trustees elected beginning in November they

[3:24:30] Voice 26: can sign on

[3:24:32] Voice 26: in November and need to sign on by December but

[3:24:36] Voice 4: it's not just the newly

[3:24:38] Voice 4: elected it's all the newly elected trustees even those continuing thank you

[3:24:44] Voice 4: that's the Scott

[3:24:46] Voice 16: thank you I do we want to encourage younger people family

[3:24:52] Voice 16: people to run for the trust and I think this small benefit increase in benefit

[3:24:56] Voice 16: about here is encouraging, more encouraging for those people. So I'll certainly support it. Thank

[3:25:03] Voice 16: you.

[3:25:03] Trustee Luckham: Excellent. Thank you very much, President Scott. Not seeing any other questions, I will

[3:25:09] Trustee Luckham: call for the vote. All those in favor? In favor.

[3:25:17] Voice 14: Was the motion made? Yeah,

[3:25:20] Voice 3: did somebody pass the

[3:25:21] Voice 3: motion? I don't think so. I'm sorry.

[3:25:23] Voice 14: Thank you, Dan. Dan, would you like to make the motion? Oh,

[3:25:27] Voice 14: Oh, sure,

[3:25:27] Trustee Luckham: I'll move the trust council

[3:25:28] Voice 14: enroll the new term of trustees

[3:25:30] Voice 14: in the union of BC municipalities enhanced benefit plan

[3:25:35] Voice 14: with employee and the family assistance plan add on.

[3:25:39] Voice 3: Second.

[3:25:41] Trustee Luckham: Moved and seconded by trustee Allen, I believe.

[3:25:44] Trustee Luckham: And now I will call the vote.

[3:25:46] Trustee Luckham: All those in favor.

[3:25:49] Voice 14: I only wish it applies to retiring trustees too.

[3:25:52] Trustee Luckham: Yeah, you have the option to run again.

[3:25:56] Trustee Luckham: in so um i do believe that all those hands are up so that's 21 and i think i heard an eye from

[3:26:03] Trustee Luckham: the phone so 22 do you concur there david and so please lower your hands

[3:26:16] Trustee Luckham: any opposed none opposed that carries unanimously thank you very much um council indeed um i got

[3:26:25] Trustee Luckham: excited by trustee scott's remarks about encouraging younger people to run for council

[3:26:30] Trustee Luckham: and so let's hope that's successful um so now let's go to page 108 5.26 budget reallocation

[3:26:41] Trustee Luckham: regarding trustee laptops and grants in aid briefing who's going to take the lead on that one

[3:26:50] Voice 23: sure

[3:26:50] Voice 8: so uh thank you very much chair luckham and trust council this is a conversation that's been

[3:26:58] Voice 8: been occurring at executive committee both through the budget process as some of the decisions trust

[3:27:04] Voice 8: council made how they hit the ground and some staff bringing to ec challenges associated with

[3:27:13] Voice 8: overspending in a couple of areas that's likely conversations occurred at executive committee and

[3:27:18] Voice 8: they provided advice to trust council on a budget reallocation regarding two items trustee laptops

[3:27:25] Voice 8: tops and grants in aid in the case of history and heritage grants and aid the original budget was

[3:27:31] Voice 8: four thousand dollars it was almost immediately um oversubscribed um by uh uh two thousand dollars

[3:27:39] Voice 8: um so going up to six so there is um this is a particularly strong element of um first nations

[3:27:49] Voice 8: outreach that has become apparent over the last period of time. We are expecting to get

[3:27:57] Voice 8: another application from Nation and the Gabriel Museum Society. We aren't aware of any other

[3:28:04] Voice 8: anticipated requests, so an increase there seems appropriate given the interest in that particular

[3:28:13] Voice 8: program. The second is trustee computers, a reasonably well-discussed item over the last

[3:28:19] Voice 8: year or so. Initially, there was a budget of around $15,000 to provide approximately half of

[3:28:27] Voice 8: Trust Council new computers. Given that we have a bring-your-own, I'll take you back two years,

[3:28:34] Voice 8: this budget used to be $40,000. Everyone got a new computer. Some trustees in this term,

[3:28:40] Voice 8: and i think perhaps at the start of the other one or maybe just the start of this term indicated no

[3:28:44] Voice 8: they'd rather have support but on a bring your own device basis that ended up shaking out at around

[3:28:51] Voice 8: 40 of trust council um and so that was the presumption moving forward uh trust council

[3:29:01] Voice 8: move the budget dollar down to 7 500 um this is functionally inoperable um as um in terms of uh

[3:29:12] Voice 8: staff's advice here uh meaning that that would get us three new computers and there's a new trust

[3:29:20] Voice 8: council coming in who are going to be attending a significant amount of electronic meetings

[3:29:26] Voice 8: much more so than this council did in its first year or year and a half and any other trust

[3:29:32] Voice 8: council before it so uh in order to rectify that this increase in funding of approximately

[3:29:38] Voice 8: twenty twenty one thousand dollars would get us back to the original premise that being

[3:29:41] Voice 8: a new computing devices for half of trust council and the rest hopefully on a bring your own device

[3:29:47] Voice 8: basis uh we bring you this there is policy um allowance that would allow us if if we're net zero

[3:29:54] Voice 8: 0, meaning we net out at the same amount, which.

[3:30:00] Voice 8: financial forecast earlier today or a few minutes ago

[3:30:03] Voice 8: indicated that would be the case,

[3:30:05] Voice 8: that these values are underneath the policy threshold

[3:30:09] Voice 8: to notify executive committee,

[3:30:11] Voice 8: but that nevertheless was done.

[3:30:14] Voice 8: And so this is a report to trust council

[3:30:18] Voice 8: just to make sure that you're aware of the direction

[3:30:21] Voice 8: that this is proceeding.

[3:30:23] Voice 8: So hopefully

[3:30:24] Trustee Luckham: that wasn't too long.

[3:30:26] Voice 8: Okay.

[3:30:27] Trustee Luckham: So I see a hand up there for a question or comment. Trustee Brent.

[3:30:35] Voice 11: So I note that, well, first of all, we had a fairly extensive

[3:30:40] Voice 11: conversation at trust council and it was a decision of trust council to do that $7,500.

[3:30:46] Voice 11: And it says here due to increases in computer costs, the amount needed is now estimated to

[3:30:51] Voice 11: be 21,000. It's more than just an increase in commuter computer costs. It's a decision to

[3:30:56] Voice 11: to provide additional computers.

[3:30:59] Voice 11: And so I just want to flag that,

[3:31:01] Voice 11: but I believe I heard, and I know I heard the CAO said,

[3:31:04] Voice 11: if you will allow us, and it would just seem to me,

[3:31:09] Voice 11: there's a conclusion here that says staff will proceed

[3:31:11] Voice 11: with overspending.

[3:31:13] Voice 11: And it would just seem to me that would be appropriate

[3:31:17] Voice 11: if you were to ask trust council permission to do this,

[3:31:22] Voice 11: rather than just say you will proceed with it.

[3:31:27] Voice 11: i think it's absolutely inappropriate to not pass trust counsel if they're okay with this

[3:31:32] Voice 11: my comment

[3:31:35] Voice 11: so i can respond

[3:31:45] Voice 8: if you want if well

[3:31:47] Trustee Luckham: if you choose to respond um but we have trustee

[3:31:51] Trustee Luckham: uh morrison and rockefeller wish to

[3:31:54] Voice 8: speak at this point uh well discussed we looked at the policy

[3:31:58] Voice 8: framework here the there's an inoperable the functional inoperability of the

[3:32:05] Voice 8: decision of trust counsel which is rare that the policy framework here allows

[3:32:14] Voice 8: for us to make small corrections if if we can't reasonably get to a conclusion

[3:32:19] Voice 8: that works it's just extremely challenging to have a new trustee come

[3:32:24] Voice 8: in and not be able to provide them the tool to do their work um if um you know i guess that by all

[3:32:34] Voice 8: means all decisions are decisions of trust counsel and really that's why you're getting this in this

[3:32:39] Voice 8: way um if if you determine that i wouldn't want to ask a question that you know would be a challenge

[3:32:48] Voice 8: If you say no to this, where does that leave the organization moving forward with new trustees sitting here?

[3:32:59] Voice 8: And because it's a relatively low dollar amount, it seems the policy allows for some discretion.

[3:33:07] Voice 8: Well-discussed executive committee, by no means I'm trying to indicate that we're above the moors or direction of trust counsel.

[3:33:16] Voice 8: That's paramount.

[3:33:18] Voice 8: This, as provided, sort of gives everybody an opportunity to be informed.

[3:33:24] Voice 8: If you want to make a strong direction in some other way, then, of course, that's your prerogative.

[3:33:32] Voice 8: But certainly no insult offered.

[3:33:37] Trustee Luckham: All right. Thank you.

[3:33:38] Trustee Luckham: So, Trustee Morrison, Rockefeller, and Scott.

[3:33:43] Voice 21: Thank you.

[3:33:44] Voice 21: I think this highlights for me the idea that we have,

[3:33:48] Voice 21: and hopefully that this will be part of the government's work that we have these

[3:33:51] Voice 21: internal policies they guide staff decisions and moments like this when

[3:33:57] Voice 21: there are pressing issues that they have to do to meet the tasks we've set them

[3:34:03] Voice 21: and the work that they have in front of them so if we don't like those policies

[3:34:09] Voice 21: then we need to relook at them and think about them and if that means that you

[3:34:14] Voice 21: want every decision to come back to trust counsel then we'll have to

[3:34:17] Voice 21: schedule a much longer trust council meeting. So I'm okay with the idea that as long as they're

[3:34:24] Voice 21: within particular bounds set out in policy that has been agreed to in the past by thoughtful

[3:34:28] Voice 21: trustees, that these are in-time decisions that have to be made. Because trust council is really

[3:34:36] Voice 21: not meant to micromanage everything. They're there to set boundaries. So anyway, and if we

[3:34:44] Voice 21: don't like those boundaries, then we should revisit the policy. So thank you for bringing

[3:34:49] Voice 21: this because I do think this is what is being done. It's bringing it forward so we're informed.

[3:34:53] Voice 21: Thank you.

[3:34:55] Trustee Luckham: Thank you, Deb. Trustee Rockefeller?

[3:34:59] Voice 30: I think the internal policies are necessary

[3:35:03] Voice 30: in just so to safeguard the island's trust from trust council ruining potential future trust

[3:35:12] Voice 30: like we want to set them up for success not pull the rug out as soon as they're elected

[3:35:18] Voice 30: like trustee brent's own device does not work smoothly my trustee laptops failing as we speak

[3:35:24] Voice 30: why would we cut another few thousand dollars or attempt to just so people will you know be stuck

[3:35:31] Voice 30: with like less than better quality equipment to start their new job so i think we discussed it a

[3:35:36] Voice 30: lot and i appreciate the safeguards in place so trust council can't affect it like that thank you

[3:35:43] Trustee Luckham: scott rogers and stamford trustee scott i

[3:35:53] Voice 16: think this this again to me sounds like uh there's a

[3:35:58] Voice 16: young fellow running on hornby and he will definitely need a new computer i think to

[3:36:04] Voice 16: need not want a new computer to just function as a trustee so i i think they should be available

[3:36:11] Voice 16: to all new trustees who request a new computer.

[3:36:15] Voice 16: I just think it's that simple.

[3:36:17] Voice 16: I don't think the budget's that huge

[3:36:19] Voice 16: that you can't afford to do that.

[3:36:21] Voice 16: Thank you.

[3:36:22] Voice 14: Thank you, Trustee Rogers.

[3:36:24] Voice 14: Thanks, just briefly Trustee Morrison is correct.

[3:36:27] Voice 14: The policy didn't require staff

[3:36:29] Voice 14: to bring it to the executive committee, but they did.

[3:36:31] Voice 14: The policy then didn't require the executive committee

[3:36:33] Voice 14: to bring it to trust council,

[3:36:35] Voice 14: but we did specifically so we could have this conversation

[3:36:38] Voice 14: and make sure that trust council,

[3:36:40] Voice 14: so that if because of the debate that occurred in in march related to this issue in case trust

[3:36:45] Voice 14: council said no don't do that so here we are so if you want to tell tell not to do it then i guess

[3:36:53] Voice 14: we'll put a motion on the table someone can put a motion on the table tell us not to do it

[3:36:57] Trustee Luckham: thank

[3:36:57] Trustee Luckham: you dan trustee stanford um

[3:37:00] Trustee Stamford: i i've been a proponent of fully supporting um trustees and staff with the

[3:37:08] Trustee Stamford: technology given the the way we're moving to a far more technologically advanced meeting schedule

[3:37:15] Trustee Stamford: um a lot this would not be coming back to us at all had we followed through in march with a budget

[3:37:23] Trustee Stamford: that had been thought through by the finance committee worked uh discussed several times

[3:37:30] Trustee Stamford: at trust council and then suddenly it was voted down to then have to go through a very quick

[3:37:38] Trustee Stamford: process by staff overnight to try and come up with some kind of budget that fit the requests from

[3:37:46] Trustee Stamford: from trust council this is one of the things that fell off the table um it was it's important and

[3:37:54] Trustee Stamford: to be able to think thoughtfully and go through a budget process with rationales with the principles

[3:38:02] Trustee Stamford: and follow through with that would have enabled us to finance this in a more thoughtful manner

[3:38:07] Trustee Stamford: So we're kind of following through with our own decisions here and having to fall back.

[3:38:15] Trustee Stamford: And I'm concerned that there was a point that CAO Hodson-Piller mentioned that they couldn't review how the offices were, the rentals on the offices, because they had no capacity.

[3:38:31] Trustee Stamford: capacity I don't know what what the reason was for that why they didn't have the financial

[3:38:37] Trustee Stamford: background to be able to follow through on looking at those rentals but I hope it wasn't the budget

[3:38:44] Trustee Luckham: okay thank you and I'll ask those that have spoken to take their hands down and next is

[3:38:50] Trustee Luckham: trustee Allen and Peterson yeah

[3:38:54] Voice 3: thank you yeah once again you've heard me all about computers

[3:38:58] Voice 3: for new trustees and you know when I ran I had a I had a desktop I didn't need a laptop because

[3:39:05] Voice 3: none of my work didn't involve that and uh so I just really encouraged that and

[3:39:11] Voice 25: I can go back

[3:39:13] Voice 25: and view this if

[3:39:15] Voice 3: I really wanted to

[3:39:16] Voice 3: okay Janine thank you um sometimes

[3:39:20] Voice 25: I always should watch that

[3:39:22] Voice 25: and then you start watching it like okay okay

[3:39:24] Voice 3: i'll just shut up let janine talk no okay

[3:39:33] Voice 3: anyways i uh yes so let's not keep on chipping away at the trustees what little they get and

[3:39:38] Voice 3: let's give them a laptop if they need it or not need it the new trustees and um and hopefully us

[3:39:44] Voice 3: trustees that have um equipment from we'll get them upgraded or some such thing but uh yeah

[3:39:51] Voice 3: Yeah, I don't think we need to discuss this a lot.

[3:39:55] Trustee Luckham: Thank you, Trustee Allen.

[3:39:56] Trustee Luckham: Trustee Peterson.

[3:39:59] Voice 12: Yeah, I'm a little bit disappointed

[3:40:00] Voice 12: to be having this conversation yet again.

[3:40:04] Voice 12: It seems like really basic, simple thing,

[3:40:07] Voice 12: provide the new trustees or trustees

[3:40:09] Voice 12: that need the equipment.

[3:40:12] Trustee Luckham: Thank you, Trustee Peterson.

[3:40:14] Trustee Luckham: It looks like that's it for the speakers list.

[3:40:17] Trustee Luckham: This was just a briefing,

[3:40:18] Trustee Luckham: so we will receive that information.

[3:40:20] Trustee Luckham: And without a motion, that's what you read there

[3:40:24] Trustee Luckham: is what will happen.

[3:40:25] Trustee Luckham: and thank you for that support um that concludes our agenda for today we've got a few minutes

[3:40:34] Trustee Luckham: remaining but i think you uh are have earned yourself a well-deserved break and um we've

[3:40:41] Trustee Luckham: accomplished our objectives for today our um we have a break from five till seven we will be

[3:40:48] Trustee Luckham: reconvening at seven o'clock for a public engagement opportunity um paul we used to call it

[3:40:55] Trustee Luckham: and that is from seven o'clock to nine o'clock so i'll ask you all to uh come back then and i'll

[3:41:02] Trustee Luckham: just ask laurie are there any logistics associated with that logging in in a different way laurie

[3:41:07] Trustee Luckham: foster over to you uh

[3:41:09] Voice 2: thank you chair there's the uh delegations and public comment zoom link i'll

[3:41:13] Voice 2: be resending that very shortly that's the way you come in to attend the um evening session in

[3:41:19] Trustee Luckham: okay so enjoy your dinner um there'll be no complaints because you're looking after

[3:41:24] Trustee Luckham: yourselves and so um enjoy your meal and we'll see you in a couple of hours

[3:41:29] Trustee Luckham: where's

[3:41:30] Voice 3: the hospitality suite tomorrow

[3:41:33] Trustee Luckham: dan corner is back on oh

[3:41:36] Voice 3: dan you're back okay good

[3:41:38] Trustee Luckham: that's good thanks dan okay so we'll talk to y'all later

Islands Trust Council Minutes ADOPTED Page 1 of 23 
September 20-22, 2022 
 
Trust Council 
Minutes of Regular Meeting 
 
Date:  
Location:  
September 20-22, 2022 
Electronic meeting, Public venue 
Islands Trust  
200-1627 Fort Street 
Victoria, BC V8R 1H8 
 
Trustees Attending: 5. Alex Allen, Hornby Island  
6. Paul Brent, Saturna Island  
7. Laura Busheikin, Denman Island 
8. David Critchley, Denman Island  
9. Jeanine Dodds, Mayne Island 
10. Doug Fenton, Thetis Island 
11. Peter Grove, Salt Spring Island  
12. Michael Kaile, Bowen Island Municipality 
13. Kees Langereis, Gabriola Island 
14. David Maude, Mayne Island  
15. Ben McConchie, North Pender Island  
 16. Lee Middleton, Saturna Island  
 17. Kate-Louise Stamford, Gambier Island 
 18. Jane Wolverton, Galiano Island  
 19. Steve Wright,  South Pender Island  
 20. Scott Colbourne, Gabriola Island  
 21. Peter Johnston, Lasqueti Island  
 22. Deb Morrison, North Pender Island  
 23. Timothy Peterson, Lasqueti Island  
 24. Tahirih Rockafella, Galiano Island  
 25. Grant Scott, Hornby Island  
 26. Cameron Thorn, South Pender Island (present as noted) 
 
Staff Present: Russ Hotsenpiller, Chief Administrative Officer (CAO) 
 David Marlor, Director, Legislative Services (DLS)  
 Wanda Boden, Acting Director, Administrative Services (A/DAS) 
 Clare Frater, Director, Trust Area Services (DTAS) 
 Stefan Cermak, Director, Planning Services (DPS) 
 Warren Dingman, Bylaw Compliance and Enforcement Manager 
 Lori Foster, Executive Coordinator/Recorder  
 
Executive  Present: 1. Peter Luckham, Chair, Thetis Island (boardroom) 
2. Sue Ellen Fast, Vice Chair, Bowen Island Municipality (regrets) 
3. Dan Rogers, Vice Chair, Gambier/Keats Island 
 4. Laura Patrick, Vice Chair, Salt Spring Island  
  

 
Islands Trust Council Minutes ADOPTED Page 2 of 23 
September 20-22, 2022 
 
Tuesday, September 20, 2022 
 
The electronic meeting was livestreamed, recorded, and made available for electronic public 
attendance. When the meeting started, there were 3 members of the public present electronically.  It 
was noted that there were 38 live stream views on September 20. 
 
 
1. CALL TO ORDER / LAND ACKNOWLEDGEMENT   
 
At 1:00 p.m., Chair Luckham called the meeting to order and acknowledged, with respect, all 
Coast Salish Peoples and the lək
̓
ʷəŋən Peoples on whose traditional territory the Islands Trust 
Victoria office stands of the Songhees and Esquimalt First Nations and the many First Nations 
acknowledged across the Trust Area and Salish Sea by trustees as meeting began. 
 
There were 23 trustees deemed present when the meeting was called to order.  Absent: 
Trustees Morrison and Thorn.  Regrets:  Vice-Chair/Municipal Trustee Fast. 
 
2. APPROVAL OF AGENDA 
 
By general consent, the agenda was adopted as presented. 
 
3. GENERAL BUSINESS ARISING 
 
3.1 Consent Agenda Items 
 
By general consent, Islands Trust Council adopted the recommendations as presented 
in items 3.1.1 to 3.1.3. 
3.1.1 June Trust Council draft meeting minutes 
The minutes be adopted as presented. 
3.1.2 Resolutions without Meeting Report 
Receive for information. 
3.1.3 Trust Council Follow-up Action List (FUAL) 
Receive for information. 
 
3.2 Discussion / Decision Items 
 
3.2.1 Trustee Roundtable 
 
Trustees gave verbal updates on current and emerging issues including: 
 First Nations engagement, reconciliation, cultural heritage and referrals, 
traditional knowledge / Indigenous ways of knowing, 
 Communications, public engagement and comment regarding the Policy 
Statement, 
 Governance Committee function, review of decision making structures, 
 Housing equity, affordable housing and housing agreements, 
 Vacation rentals, short –term vacation rentals (STVRs), 
 Federation versus local autonomy, 

 
Islands Trust Council Minutes ADOPTED Page 3 of 23 
September 20-22, 2022 
 Climate change, bio-diversity, scientific reports, water studies, sea-level 
rise, having a staff biologist, 
 Marine issues, Port Authority, anchorages, dead boats, green shores, 
 New term Trust Council. 
 
The meeting recessed for a break at 2:30 p.m. and reconvened at 2:45 p.m. 
 
4. EXECUTIVE 
 
4.1 Consent Agenda Items 
 
By general consent, Islands Trust Council adopted the recommendation as presented in 
item 4.1.1. 
4.1.1 Executive Committee Work Program Report 
That Trust Council approve the report as presented. 
 
4.2 Discussion / Decision Items 
 
4.2.1 Chief Administrative Officer (CAO) 2022-2023 2nd Quarter Report 
 
CAO Hotsenpiller spoke to his report as presented, commented on trustees 
roundtable emerging issues, the upcoming election, and his attendance at the 
Union of BC Municipalities (UBCM) conference with Executive Committee 
members last week including minister meetings.   
 
Trustee Morrison joined the meeting at 3:00 p.m. 
 
4.2.2 Strategic Plan Update 
 
CAO Hotsenpiller spoke to the update as presented.  The plan will live on with 
the new term until their vision is created. 
 
Discussion ensued regarding: 
 Identifying pillar themes and limiting the number of items on the plan, 
 Model bylaws, 
 Loading the freshwater data to the website, 
 The current report structure is more readable. 
 
4.2.3 2022-2026 Trust Council Orientation Overview – Briefing 
 
CAO Hotsenpiller presented the briefing, discussed options for Trust Council 
training and answered trustee questions. 
 
Discussion ensued on: 
 Meeting rules, conflict of interest, holding meetings,  
 Hiring an educational design consultant to understand how people learn 
best online. 
 

 
Islands Trust Council Minutes ADOPTED Page 4 of 23 
September 20-22, 2022 
4.2.4 Bylaw Amendment to the FOI and Protection of Privacy Islands Trust Council 
Bylaw No. 188 and Model Bylaw – RFD 
 
Director, Legislative Services (DLS) Marlor spoke to the request for decision to 
remedy a technical/typographical error in the bylaw’s schedule. 
 
TC-2022-091 
It was Moved by Trustee Langereis and Seconded by Trustee Wolverton, 
That Trust Council Bylaw No. 189, cited as “Islands Trust Council Freedom of 
Information and Protection of Privacy Bylaw, 2022, Amendment Bylaw No. 1, 
2022” be given first reading.  
 
CARRIED 
 
TC-2022-092 
It was Moved by Trustee Wolverton and Seconded by Trustee Johnston, 
That Trust Council Bylaw No. 189, cited as “Islands Trust Council Freedom of 
Information and Protection of Privacy Bylaw, 2022, Amendment Bylaw No. 1, 
2022” be given second reading.  
 
CARRIED 
 
TC-2022-093 
It was Moved by Trustee Rogers and Seconded by Trustee Fenton, 
That Trust Council Bylaw No. 189, cited as “Islands Trust Council Freedom of 
Information and Protection of Privacy Bylaw, 2022, Amendment Bylaw No. 1, 
2022” be given third reading. 
 
CARRIED 
 
They bylaw will be adopted by resolution without meeting (RWM) and finalized. 
 
5. ADMINISTRATIVE SERVICES / FINANCE 
 
5.1 Consent Agenda Items 
 
By general consent, Islands Trust Council adopted the recommendations as presented 
in items 5.1.1 and 5.1.2. 
5.1.1 Financial Planning Committee Work Program Report 
That Trust Council approve the report as presented. 
5.1.2 Administrative Services Report August 26, 2022 
Receive for information. 
 
5.2 Discussion / Decision Items 
 
5.2.1 2021/22 Statement of Financial Information (SOFI) – RFD 
 

 
Islands Trust Council Minutes ADOPTED Page 5 of 23 
September 20-22, 2022 
Acting Director of Administrative Services (A/DAS) Boden spoke to the request 
for decision (RFD). 
 
TC-2022-094 
It was Moved by Trustee Grove and Seconded by Trustee Dodds, 
That the 2021/22 Statement of Financial Information be approved as presented. 
 
CARRIED 
5.2.2 Q1 June 30, 2022 Financial Report – RFD 
 
A/DAS Boden spoke to the request for decision (RFD). 
 
TC-2022-095 
It was Moved by Trustee Grove and Seconded by Trustee Brent, 
That Trust Council approve the June 30, 2022 Financial Report as presented. 
 
CARRIED 
 
5.2.3 Financial Forecast as at June 30, 2022 – Briefing 
 
A/DAS Boden spoke to the briefing which was received for information. 
 
5.2.4 2023-24 Draft Budget Assumptions and Principles (BAP) Timelines – Briefing 
 
A/DAS Boden spoke to the briefing. 
 
Discussion ensued on the following: 
 Updates added to reconciliation and communications, 
 BAP is the foundational document on how the budget is created, 
 Local trust committees adoption of fees bylaws needs updating, 
 Cost recovery of fees,  
 Trustee remuneration for Governance Committee attendance, 
 This report will come back to Trust Council with a budget attached. 
 
Received for information. 
 
5.2.5 Enhanced Benefit Plan Coverage in Trustee Benefits Package - RFD 
 
A/DAS Boden noted trustee enrollment in this program can be done at the start 
of the new term.  
 
TC-2022-096 
It was Moved by Trustee Rogers and Seconded by Trustee Allen, 
That Trust Council enroll the new term of Trustees in the Union of British 
Columbia Municipalities (UBCM) enhanced benefits plan with the Employee & 
Family Assistance Plan add-on. 
 
CARRIED 

 
Islands Trust Council Minutes ADOPTED Page 6 of 23 
September 20-22, 2022 
 
5.2.6 Budget reallocation re trustee laptops and grants-in-aid - Briefing 
 
CAO Hotsenpiller spoke to the briefing and gave a historical summary of trustee 
laptop costs. 
 
Received for information. 
 
The meeting recessed at 4:43 p.m. and reconvened at 7:00 p.m. 
 
Tuesday, September 20, 2022 - continued 
 
At 7:00 p.m. Chair Luckham reconvened the meeting, gave a land acknowledgement, welcomed 
delegations, members of the public, trustees, and staff to the engagement portion of the Trust Council 
meeting. 
 
There were 20 trustees present.  Municipal Trustee Fast sent regrets while Trustees Busheikin, Grove, 
Kaile, Scott and Thorn were absent.  There were 8-10 members of the public attending electronically.  It 
was reported there were 14 livestream views. 
 
6.1 Delegations 
 
Each delegation was given 10 minutes to address Trust Council. 
 
6.1.1 Jennifer Margison - Trucking of Freshwater to the Gulf Islands 
 
Jennifer Margison spoke to the health of the islands regarding water resources 
asking Trust Council to consider restrictions or even moratoriums on new 
growth citing the increase use of trucking water as summer droughts continue 
to affect potable water supply. 
 
6.1.2 Michael Sketch - Is the Trust effectively preserving and protecting freshwater? 
 
Mr. Sketch read his submission to Trust Council asking if the Trust is effectively 
preserving and protecting freshwater, if not, the corollary would be 
overdevelopment. 
 
6.1.3 Gulf Islands Alliance 
 
Graham Brazier, on behalf of Gulf Islands Alliance, spoke to suggestions for 
orientation material to be included as information for newly elected trustees 
following the election including the Governance Review and the Mandell Pinder 
Legal Opinion included with his presentation. 
 
6.2 Public Comments 
 

 
Islands Trust Council Minutes ADOPTED Page 7 of 23 
September 20-22, 2022 
Maxine Leichter, Salt Spring Island resident, spoke to the island’s water situation and 
the trucking of water to Salt Spring Island noting there is a problem with salt water in 
some wells. 
 
Riane Da Silva, Denman Island resident, commented on human rights and housing, that 
those who are unlawfully housed are valuable members of the community. 
 
Michael Sketch, North Pender Island resident, spoke in support of the Gulf Islands 
Alliance presentation and requested that minutes be revised to include more discussion 
points rather than decisions only. 
 
The meeting recessed for the day at 7:54 p.m. 
 
Wednesday, September 21, 2022 
 
Chair Luckham reconvened the meeting at 9:00 a.m. and gave a land acknowledgement. 
 
There were twenty trustees present when the meeting reconvened.  Regrets received from Trustee Fast.  
Trustees absent: Brent, Fenton, Kaile, McConchie, and Thorn.   
 
It was reported that there were 85 livestream views on September 21 and between 3-5 electronic 
attendees. 
 
7. TRUST AREA SERVICES 
 
7.1 Consent Agenda Items 
 
By general consent, Islands Trust Council adopted the recommendations as presented 
in items 7.1.1; 7.1.5 and 7.1.6 and pulled for discussion items 7.1.2, 7.1.3 and 7.1.4 with 
comments shown. 
7.1.1 Trust Programs Committee Work Program Report 
That Trust Council approve the report as presented. 
7.1.2 Trust Area Services 2022-2023 Second Quarter Report 
Feedback that the website still had reports of being problematic regarding 
search functions and speed were heard.  The report was received for 
information.   
7.1.3 Islands Trust Conservancy Report to Trust Council 2nd Quarter 2022-2023 
Trustee Stamford, Islands Trust Conservancy Chair, highlighted received funding 
contributions.  The report was received for information.  
7.1.4 Legislative Monitoring Report August 2022 - Briefing 
It was noted the report will be on Trust Council agenda twice a year.  The report 
was received for information. 
7.1.5 Advocacy Summary (2018-2022 Trust Council Term) - Briefing 
Receive for information. 
7.1.6 Correspondence from Ministry of Municipal Affairs staff on Policy Statement 
Content and Structure – Briefing  
Receive for information. 
 

 
Islands Trust Council Minutes ADOPTED Page 8 of 23 
September 20-22, 2022 
7.2 Discussion / Decision Items 
 
7.2.1 Policy Statement Amendment Project Revisions and Next Steps (Fall/Winter 
2022-23) - Session Outline and RFD 
 
Director of Trust Area Services (DTAS) Frater and Trust Programs Committee 
(TPC) Chair Morrison spoke to the request for decision (RFD) and 
recommendations as presented. 
 
Discussion ensured on “Part 1 - Structural Revisions of the Policy Statement” as 
presented in the request for decision (RFD).   
 
Trustees discussed items 1.3 and 1.4 making changes to the recommendation 
presented in the report. 
 
TC-2022-097 
It was Moved by Trustee Peterson and Seconded by Trustee Wolverton, 
That Trust Council request staff to make the following changes to the structure 
of the draft new Islands Trust Policy Statement Bylaw No. 183, for Trust 
Programs Committee and Executive Committee review: 
1.1 – remove detailed coordination policies from each subsection and instead 
develop more general coordination principles in accordance with the object of 
the Trust.  
1.2 – remove detailed “commitments of Trust Council” from each subsection 
and instead develop more general guiding principles in accordance with the 
object of the Trust. 
1.3 – add a new category of “recommendation policies” that local trust 
committees and island municipalities should address in addition to the existing 
category of “directive policies” (must include in local official community plans 
and regulatory bylaws). 
1.4 – draft a companion handbook to foster better understanding for Trustees 
and across the Trust that includes greater detail on the rationale for policies and 
how local trust committees and island municipalities are expected to implement 
each policy. 
1.5 – separate out introductory/history sections from the official bylaw and 
place them in the companion handbook. 
1.6 – explore updating and integrating Trust Council’s Policy Statement 
Amendment Policy 1.2.1 and Policy Statement Implementation Policy 1.3.1 into 
the draft Policy Statement bylaw. 
 
CARRIED 
 
Discussion ensued on “Part 2 - Revisions to Existing Content” as presented in the 
request for decision.  Comments followed on: 
 Item 2.1, defining of areas, 
 Item 2.2, the draft agricultural policies, that the letter dated June 22, 
2021, from The Salt Spring Agricultural Alliance regarding the draft 
Islands Trust Policy Statement be considered, 

 
Islands Trust Council Minutes ADOPTED Page 9 of 23 
September 20-22, 2022 
 Item 2.4, regarding tree cutting authority, 
 Item 2.5, clarifying the term “Precautionary Principle,”   
 Revisit desalination in the application process, 
 Capturing the concept of Green Shores rather than specifying a specific 
program. 
 
TC-2022-098 
It was Moved by Trustee Peterson and Seconded by Trustee Luckham, 
That Trust Council request staff to make the following changes to the existing 
content of the draft new Islands Trust Policy Statement Bylaw No. 183, for Trust 
Programs Committee and Executive Committee review: 
2.1 - refine the draft directive and recommended policies prohibiting new 
private docks to highlight areas of concern, for example prohibiting or limiting 
new private docks in areas that have been identified as culturally significant for 
First Nations, identified for community use, or in locations that provide critical 
habitat for species at risk, and/or requiring cumulative effects assessments prior 
to approval of applications.  
2.2 – refine the draft agricultural policies and recommendation policies to 
highlight the value of sustainable agriculture in the Trust Area, while also 
suggesting preferred approaches that are aligned with the object of the Trust, 
and First Nations’ rights and interests. 
2.3 – refine the draft directive policy and recommendation policies prohibiting 
new seawalls or hard shoreline armouring to instead direct local trust 
committees and island municipalities to consider guidelines as found in Green 
Shores or other soft shoreline approaches to set requirements for shoreline 
preservation.  
2.4 – remove the draft commitment/coordination policies and recommendation 
policies advocating for authority to regulate tree cutting, acknowledging that 
Trust Council may continue to advocate for this irrespective of the topic’s 
inclusion in the Policy Statement. 
2.5 – explore the inclusion of general guiding principles, recommendation 
policies, and/or directive policies that aim to ground all decision-making in the 
‘Precautionary Principle’, with a clear definition of this term in the Glossary and 
related implementation guidelines in the companion handbook. 
 
CARRIED 
 
Trust Programs Committee (TPC) Chair Morrison introduced “Part 3 – 
Development of Additional Content” as presented in the request for decision 
(RFD). 
  

 
Islands Trust Council Minutes ADOPTED Page 10 of 23 
September 20-22, 2022 
 
TC-2022-099 
It was Moved by Trustee Busheikin and Seconded by Trustee Dodds, 
That Trust Council request staff to develop and add the following additional 
content to the draft new Islands Trust Policy Statement Bylaw No. 183, for Trust 
Programs Committee and Executive Committee review: 
3.1 – provide more explanatory context on First Nations rights and 
responsibilities, and implications of the Declaration on the Rights of Indigenous 
Peoples Act, with corresponding “recommendation policies” to guide First 
Nations engagement and reconciliation work. 
3.2 – add greater detail on First Nations’ co-governance interests and the need 
for collaborative frameworks to work together at all stages of policy 
development and implementation, and in all decision-making. 
3.3 – strengthen policy language around First Nations’ constitutional rights to 
access culturally significant areas and healthy ecosystems for their cultural, 
spiritual, and economic uses. 
3.4 – strengthen policy language around preservation and protection of the 
coastal and marine environment to support First Nations’ food security in 
Indigenous marine harvesting areas. 
3.5 – strengthen policy language around engaging with First Nations and cultural 
monitors to better protect known and unknown cultural heritage sites, through 
clearly defined collaborative frameworks. 
 
TC-2022-100 
It was Moved by Trustee Wolverton and Seconded by Trustee Fenton, 
That TC-2022-099 be amended at 3.4 to add the words “and terrestrial” after 
the word “marine”. 
 
DEFEATED 
 
Chair of Trust Programs Committee Morrison called the question on motion 
TC-2022-099 as presented. 
 
CARRIED 
 
The meeting recessed for a break at 11:00 a.m. and reconvened at 11:15 a.m. 
 
Trust Programs Committee (TPC) Chair Morrison confirmed quorum after the break. 
 
TPC Chair Morrison continued with “Part 4 – Coordination with Referral Agency 
Partners” as presented in the request for decision (RFD). 
 
TCP Chair Morrison invited questions, the following discussion ensued: 
 Item 4.2 that established agricultural organizations feedback is considered 
under other streams, 
 Item 4.4 consider University of Victoria’s POLIS Water Sustainability Project 
work and others under other processes, this section is with regards to 
referral agency partners, 

 
Islands Trust Council Minutes ADOPTED Page 11 of 23 
September 20-22, 2022 
 Advice for the next Council to ensure that they are consulting with other 
organizations. 
 
TC-2022-101 
It was Moved by Trustee Rogers and Seconded by Trustee Wolverton, 
That Trust Council request staff to explore and, where possible, integrate input 
received from the following referral agency partners on the draft new Islands 
Trust Policy Statement Bylaw No. 183, for Trust Programs Committee and 
Executive Committee review: 
4.1 – work with Bowen Island Municipality staff and Islands Trust Conservancy 
staff to integrate their specific amendment requests. 
4.2 – work with Ministry of Agriculture & Food and Agricultural Land 
Commission staff to refine the wording of the draft agricultural policies. 
4.3 – address regional district staff recommendations for revisions to policies 
relating to active recreation, active transportation, trails, and climate 
emergency preparedness, as appropriate. 
4.4 – address improvement district recommendations around water 
management, including rainwater harvesting, septic filtering, and water 
conservation, as appropriate. 
4.5 – postpone the deferred referrals to local trust committees until the next 
draft of the document has been received by the incoming Trust Council and its 
committees. 
 
CARRIED 
 
TCP Chair Morrison continued with Part 5 – Engagement, Reviews, and Next 
Steps, as presented in the request for decision (RFD).  The recommended 
resolutions in the RFD under Part 5 were presented as individual motions. 
 
TC-2022-102 
It was Moved by Trustee Peterson and Seconded by Trustee Johnston, 
5.1 - That Trust Council request staff to continue to build staff-to-staff 
relationships with First Nations who provided input to the Policy Statement 
Amendment Project in Phases 1 and 2 of early and meaningful engagement, and 
provide additional capacity funding to support continued First Nations 
engagement on this project. 
 
CARRIED 
 
TC-2022-103 
It was Moved by Trustee Critchley and Seconded by Trustee Langereis, 
5.2 - That Trust Council request staff to coordinate the provision of expert 
advice and training to the incoming Trust Council, early in the new term, on the 
theme of public engagement and consultation, building on lessons learned from 
the first three phases of Islands 2050 public engagement from 2019 – 2022. 
 
CARRIED 
 

 
Islands Trust Council Minutes ADOPTED Page 12 of 23 
September 20-22, 2022 
 
 
Discussion ensued on recommendation 5.3 in the request for decision (RFD) 
which asks that a legal review including graphic design and plain language 
services be procured prior to inclusion in a publicly released agenda package 
versus when these services would be used when the document was at a first 
reading stage. 
 
TC-2022-104 
It was Moved by Trustee Peterson and Seconded by Trustee Langereis, 
5.4 - That Trust Council request staff to prepare a new Policy Statement 
Amendment Project Charter for the consideration of the incoming Executive 
Committee and Trust Council in early 2023. 
 
CARRIED 
 
Discussion ensued on types of products to implement regarding 
communications of the Policy Statement Amendment Project. 
 
TC-2022-105 
It was Moved by Trustee Peterson and Seconded by Trustee Fenton, 
5.5 – That Trust Council request staff to prepare a Policy Statement Amendment 
Project Communications Strategy for the consideration of the incoming 
Executive Committee and Trust Council in early 2023. 
 
CARRIED 
 
Chair Luckham thanked TPC Chair Morrison for her work on Trust Programs 
Committee, the public for all its input in the Policy Statement Amendment 
Project and leaving next Council in a good way to move forward with the 
process. 
 
7.2.2 Referral for Comment Islands Trust Conservancy (ITC) Plan – Briefing 
 
Islands Trust Conservancy (ITC) Chair Stamford spoke to the plan as required by 
the Islands Trust Act. 
 
ITC Manager Emmings provided further detail on the briefing and the 
time-frame of the 3-year interim plan as presented. 
 
Received for information. 
 
7.2.3 Executive Committee (EC) Sponsorship of NAPTEP Fees- RFD  
 
Director of Trust Area Services (DTAS) Frater spoke to the request for decision 
(RFD), as presented, regarding EC sponsorship of fees for the Natural Area 
Property Tax Exemption Program (NAPTEP). 
 

 
Islands Trust Council Minutes ADOPTED Page 13 of 23 
September 20-22, 2022 
 
TC-2022-106 
It was Moved by Trustee Stamford and Seconded by Trustee Busheikin, 
That Trust Council Bylaw No. 190, cited as “Islands Trust Council Natural Area 
Exemption Certificate Fees Bylaw No. 115, 2006, Amendment Bylaw No. 1, 
2022”, be read a first time. 
 
CARRIED 
 
TC-2022-107 
It was Moved by Trustee Stamford and Seconded by Trustee Peterson, 
That Trust Council Bylaw No. 190, cited as “Islands Trust Council Natural Area 
Exemption Certificate Fees Bylaw No. 115, 2006, Amendment Bylaw No. 1, 
2022”, be read a second time. 
 
CARRIED 
 
TC-2022-108 
It was Moved by Trustee Stamford and Seconded by Trustee Wolverton, 
That Trust Council Bylaw No. 190, cited as “Islands Trust Council Natural Area 
Exemption Certificate Fees Bylaw No. 115, 2006, Amendment Bylaw No. 1, 
2022”, be read a third time. 
 
CARRIED 
 
TC-2022-109 
It was Moved by Trustee Stamford and Seconded by Trustee Peterson, 
That Trust Council approve new Policy 2.1.16 “Guidelines for Executive 
Committee Sponsored or Islands Trust Conservancy Initiated NAPTEP 
Applications”. 
 
CARRIED 
 
The meeting recessed for a lunch break at 12:15 p.m. and reconvened at 1:00 p.m. 
 
8. COLLABORATION 
 
8.1 Coastal Marine Strategy Presentation 
 
Ministry of Land, Water and Resource Stewardship (LWRS), Coastal Marine Stewardship 
Executive Director Charlie Short introduced the following LWRS staff: 
 Karen Topelko, Sr. Marine Resource Specialist, 
 Anette Thingsted, Sr. Policy Advisor. 
 
Executive Director Short gave a PowerPoint presentation titled, “A Coastal Marine 
Strategy for British Columbia, Information Session for Islands Trust September 21, 2022” 
and followed with a question and answer session. 

 
Islands Trust Council Minutes ADOPTED Page 14 of 23 
September 20-22, 2022 
Comments were heard on First Nations engagement, advocacy for the coastal marine 
environment and having LWRS staff return and present to next term’s Trust Council. 
 
7.2.4 Amendments to History and Heritage Conservation Grants-in-Aid Policy 2.1.14 – 
RFD 
 
Director of Trust Area Services (DTAS) Frater spoke to the request for decision 
(RFD) as presented. 
 
Discussion ensued. 
 
Typographical errors/minor edits on page 235 should say “section 1.4” and page 
238 “has the organization received a previous grant-in-aid” clarified. 
 
TC-2022-110 
It was Moved by Trustee Langereis and Seconded by Trustee Rogers, 
That Trust Council amend the History, Heritage, and Conservation Grants-in-Aid 
Policy 2.1.14 dated September 15, 2020, with the revised History and Heritage 
Conservation Grants-in-Aid Policy 2.1.14 dated September 20, 2022. 
 
CARRIED 
 
9. PLANNING SERVICES 
 
9.1 Consent Agenda Items 
 
By general consent, Islands Trust Council adopted the recommendations as presented 
in items 9.1.1 to 9.1.2. 
9.1.1 Regional Planning Committee (RPC) Work Program Report 
That Trust Council approve the report as presented. 
 
RPC Chair, Trustee Busheikin thanked the committee and staff for its 
work this term and noted the Water Sustainability Strategy will need 
further support. 
 
These minutes will note the Development and Information Approval 
(DIA) Bylaw is not showing in the projects report and needs tracking. 
 
Approved as presented. 
 
9.1.2 Bylaw Compliance and Enforcement Statistics - Briefing 
Receive for information. 
 
9.2 Discussion / Decision Items 
 
9.2.1 Planning Services Report September 2022 Trust Council 
 

 
Islands Trust Council Minutes ADOPTED Page 15 of 23 
September 20-22, 2022 
Director of Planning Services (DPS) Cermak spoke to the report as presented 
thanking elected officials and staff for welcoming him to his new role. 
 
Discussion ensued on the following: 
 Official community plan (OCP) reviews at Islands Trust are out of date due 
to many issues, 
 Challenges regarding bylaw enforcement and communication. 
 
9.2.2 Amendments to Trust Council Policies 6.2.1 Priority Setting/Review Guidelines 
and 6.71 Work Program, Follow-up Action Lists and Priority Charts - RFD 
 
Director of Planning Services (DPS) Cermak introduced the request for decision 
(RFD) regarding priority setting. 
 
Regional Planning Manager (RPM) Kauer gave a brief PowerPoint presentation.  
 
Discussion ensued on the policy as presented including the number, scope and 
preparedness of of top priorities and projects worked on at the local trust 
committee level. 
 
TC-2022-111 
It was Moved by Trustee Rogers and Seconded by Trustee Wolverton, 
That draft policy 6.2.1 be amended by changing 1.1.3 as follows: 
1.1.3 a.) to add: “and one active minor project at a time,”  
1.1.3 b.) to add: and Salt Spring Island (SSI) is allotted 3 active minor projects.” 
 
TC-2022-112 
It was Moved by Trustee Busheikin and Seconded by Trustee Johnston, 
That the motion TC-2022-111 to amend the draft policy 6.2.1 amendment be 
severed after the word “time” into two motions. 
CARRIED 
 
Chair Luckham called the question on TC-2022-111 as amended. 
 
TC-2022-111 
It was Moved by Trustee Rogers and Seconded by Trustee Wolverton, 
That draft policy 6.2.1 be amended by changing 1.1.3 as follows: 
1.1.3 a.) to add: “and one active minor project at a time.”  
 
CARRIED 
 
 
 
 
 
 
 
 

 
Islands Trust Council Minutes ADOPTED Page 16 of 23 
September 20-22, 2022 
TC-2022-113 
It was Moved by Trustee Rogers and Seconded by Trustee Wolverton, 
That draft policy 6.2.1 be amended by changing 1.1.3 as follows: 
1.1.3 b) to add: “and Salt Spring Island (SSI) is allotted 3 active minor projects.” 
 
TC-2022-114 
It was Moved by Trustee Grove and Seconded by Trustee Patrick, 
That motion TC-2022-113 be amended to remove the word “minor”. 
 
Trustee Busheikin called a point of order on the motion as originally 
presented in the request for decision regarding “active” and “minor” 
projects.  Chair Luckham continued with the motion. 
CARRIED 
 
Chair Luckham called the question on TC-2022-113 as amended. 
 
TC-2022-113 
It was Moved by Trustee Rogers and Seconded by Trustee Wolverton, 
That draft policy 6.2.1 be amended by changing 1.1.3 as follows: 
1.1.3 b) to add:  “and Salt Spring Island (SSI) is allotted 3 active projects.” 
 
CARRIED 
TC-2022-115 
It was Moved by Trustee Rogers and Seconded by Trustee Wolverton, 
That Trust Council approve amended Trust Council policies 6.2.1, “Priority 
Setting / Review Guidelines” as amended and 6.7.1, “Work Program, Follow-Up 
Action Lists, and Priority Charts” as presented in Attachments 3 and 4.   
 
CARRIED 
 
TC-2022-116 
It was Moved by Trustee Patrick and Seconded by Trustee Peterson, 
That Trust Council request staff to establish criteria to guide selection of the 
local trust committee (LTC) projects to be undertaken, including an evaluation 
process that determines priorities on the basis of need and regional equity. 
 
CARRIED 
 
The meeting recessed for a break at 3:20 p.m. and reconvened at 3:35 p.m. 
 
By general consent, Trust Council addressed item 10. and moved item 9.3.3 to Thursday’s business. 
 
10. GOVERNANCE COMMITTEE 
 
10.1 Policy Amendments to Support Governance Committee – RFD 
 
Chief Administrative Officer (CA) Hotsenpiller and Director of Legislative Services (DLS) 
Marlor introduced the request for decision (RFD) as presented. 

 
Islands Trust Council Minutes ADOPTED Page 17 of 23 
September 20-22, 2022 
 
Discussion ensued on the election of committee members. 
 
TC-2022-117 
It was Moved by Trustee Rogers and Seconded by Trustee Dodds, 
That Trust Council adopt an amended Policy 2.3.1 [Council Committee System] that: 
1. adds Governance Committee as a council standing committee, 
2. establishes that membership is seven members from Trust Council elected by 
 Trust Council, 
3. establishes that the Chair of Trust Council and one of the two Trust Council 
 elected members of the Islands Trust Conservancy are ex-officio members, and 
4. establishes that election of the Governance Committee shall occur by the March 
 Trust Council meeting following the local government general elections. 
 
CARRIED 
 
TC-2022-118 
It was Moved by Trustee Rogers and Seconded by Trustee Dodds, 
That Trust Council adopts Policy 2.3.5 [Governance Committee Terms of Reference] that 
establishes the purpose and terms of reference for the Governance Committee.  
 
CARRIED 
 
TC-2022-119 
It was Moved by Trustee Rogers and Seconded by Trustee Dodds, 
That Trust Council request staff to amend Policy 2.3.2 [Regional Planning Committee 
Terms of Reference], Policy 2.3.3 [Financial Planning Committee Terms of Reference] 
and Policy 2.3.4 [Trust Programs Committee Terms of Reference] to change all 
references to the number of council committees from three (3) to four (4). 
 
CARRIED 
 
10.2 2022 Governance Report Review Session - Session Outline 
 
At 4:15 p.m., Chair Luckham asked trustees to move into their assigned breakout rooms 
for discussion on the Governance Report as presented in the session outline.  
 
Each breakout group was facilitated by a senior staff member and administrator.   
 
At 5:00 p.m., Trust Council returned to the main electronic meeting and gave a verbal 
summary of discussions held by each group in response to the facilitation questions as 
presented in the session outline. 
 
At 5:35 p.m. the meeting recessed for the day. 
 
 
 
 

 
Islands Trust Council Minutes ADOPTED Page 18 of 23 
September 20-22, 2022 
Thursday, September 22, 2022 
 
Chair Luckham reconvened the open meeting at 9:00 a.m. and humbly stated gratitude to work and live 
on Coast Salish First Nations traditional and treaty territory. 
 
There were 21 trustees present when the meeting reconvened.  Regrets received from Trustees Fast, 
McConchie and Rockafella. 
 
Trustees absent: Fenton and Thorn.  It was reported that there were 42 livestream views on September 
22 and approximately 3 electronic attendees. 
 
11. CLOSED MEETING 
 
At 9:03 a.m., the meeting was closed to the public. 
 
TC-2022-120 
It was Moved by Trustee Rogers and Seconded by Trustee Wolverton, 
That the meeting be closed to the public subject to Sections 90(1)(c)(g) and (i) of the Community 
Charter to consider matters related to employee relations, litigation affecting the Islands Trust 
and receipt of advice that is subject to solicitor-client privilege and that staff attend the meeting. 
 
CARRIED 
 
At 10:00 a.m., the meeting was reopened to the public then recessed for approximately 10 minutes. 
 
At 10:15 a.m., Chair Luckham welcomed the public attending and watching livestream, gave a land 
acknowledgement, took roll call of trustee and continued with the agenda. 
 
12. RISE AND REPORT 
 
Chair Luckham reported that the June Trust Council in-camera minutes were adopted as 
presented. 
 
Trustee Middleton raised a question regarding business addressed in the closed session.  
 
TC-2022-121 
It was Moved by Trustee Middleton and Seconded by Trustee Brent, 
That Trust Council request staff provide a list of resources in priority order to advance the 
Trust’s reconciliation activity with First Nations in British Columbia that Council may debate and 
endorse for advocacy to British Columbia. 
 
Trustee Busheikin called a point of order asking if this was a new business item. 
 
Chair Luckham ruled to proceed with the motion, there were no challengers to the 
Chair’s ruling.  Discussion ensued. 
 
 
 

 
Islands Trust Council Minutes ADOPTED Page 19 of 23 
September 20-22, 2022 
 
 
TC-2022-122 
It was Moved by Trustee Critchley and Seconded by Trustee Brent, 
That motion TC-2022-121 be amended by inserting after the word “staff” the words “in 
cooperation with Executive Committee” and by adding before the word “resources” the word 
“needed”. 
CARRIED 
 
TC-2022-121 (as amended) 
It was Moved by Trustee Middleton and Seconded by Trustee Brent, 
That Trust Council request staff, in cooperation with Executive Committee, provide a list of 
needed resources in priority order to advance the Trust’s reconciliation activity with First 
Nations in British Columbia that Council may debate and endorse for advocacy to British 
Columbia. 
CARRIED 
 
Chair Luckham continued with business from Wednesday’s agenda schedule at item 9.2.3.  
 
9.2.3 Advice to Trust Council on Advocacy to the Province re Housing Affordability 
Supports – RFD  
 
Regional Planning Committee (RPC) Chair Busheikin spoke to the request for 
decision as presented. 
 
TC-2022-123 
It was Moved by Trustee Busheikin and Seconded by Trustee Dodds, 
That Trust Council request the Chair to write to the Province to: 
 outline the particular housing affordability challenges in the Trust Area and 
 request that the Province explore what can be done to create housing 
solutions specific to rural islands in the Trust Area, including options for 
stable, secure funding. 
CARRIED 
 
Trustees Fenton and McConchie joined the meeting at 11:01 a.m. 
 
TC-2022-124 
It was Moved by Trustee Busheikin and Seconded by Trustee Dodds, 
That Trust Council request Executive Committee to develop a communications 
strategy and materials to support awareness of the housing affordability 
advocacy request and rationale. 
CARRIED 
 
 
 
 
 
 

 
Islands Trust Council Minutes ADOPTED Page 20 of 23 
September 20-22, 2022 
 
 
TC-2022-125 
It was Moved by Trustee Busheikin and Seconded by Trustee Wolverton, 
That Trust Council host a panel session about affordable housing challenges and 
solutions in the Islands Trust Area as part of trustee education. 
 
TC-2022-126 
It was Moved by Trustee Dodds and Seconded by Trustee Brent, 
That motion TC-2022-125 be amended to remove the word affordable. 
 
CARRIED 
 
TC-2022-125 (as amended) 
It was Moved by Trustee Busheikin and Seconded by Trustee Wolverton, 
That Trust Council host a panel session about housing challenges and solutions 
in the Islands Trust Area as part of trustee education. 
 
CARRIED 
 
TC-2022-127 
It was Moved by Trustee Busheikin and Seconded by Trustee Wolverton, 
That Trust Council coordinate a round table on housing, to include BC Housing, 
key ministers, housing leaders from island communities, and others, within the 
first six months of the new term. 
 
It was discussed that the roundtable be coordinated within six months, 
not necessarily held within six months of the new term. 
 
CARRIED 
 
13. NEW BUSINESS - None 
 
14. SUMMARY/UPDATES 
 
14.1 Trustee Updates 
 
14.1.1 BC Ferries (Ferry Advisory Committee Chairs) - None 
 
14.1.2 First Nations 
 
Trustee Colbourne noted that Snuneymuxw First Nations has signed a working 
agreement with BC Ferries regarding BC Ferries rezoning application on 
Gabriola. 
 
14.1.2.1 Trustee Johnston - Xwe’etay/Lasqueti Archaeology Project Report to 
 Trust Council - September 2022 
 

 
Islands Trust Council Minutes ADOPTED Page 21 of 23 
September 20-22, 2022 
Trustee Johnston circulated an addendum to the attached report via 
email to Trust Council on September 20
th
. 
 
14.1.3 Gulf Islands National Park Reserve Advisory Committee 
 
Trustee Middleton reported there are currently no meetings being held, that 
the committee is in transition and to keep the committee in mind when the new 
term trustees convene. 
 
14.1.4 Salt Spring Island Watershed Protection Alliance (SSIWPA) 
 
Trustee Patrick noted SSIWPA’s work continues.  
 
14.1.5 Atl'ka7tsem/Howe Sound Community Forum 
 
Trustee Stamford reported that a sub-committee of the forum is meeting with 
the Ocean Watch group. 
 
14.1.6 Southern Gulf Islands Forum 
 
Trustee Wolverton noted the last forum meeting was postponed and has been 
rescheduled to meet this week with, the main item of discussion is anchorages. 
 
14.1.7 Baynes Sound Forum 
 
Trustee Critchley said the next forum is being set for December 2, 2022 and 
noted he is sitting on the Department of Fisheries and Oceans (DFO) Shellfish 
Aquaculture Advisory Committee which meets twice a year. 
 
14.1.8 Freighter Anchorages Update 
 
Trustee Fenton said he participated in phase 2 of the Port Authority 
engagement process on behalf of Gabriolans Against Freighter Anchorages 
(GAFA). 
 
14.2 Priorities Chart 
 
Received for information. 
 
14.3 Proposed November Trust Council Agenda Program 
 
CAO Hotsenpiller spoke to drafts November and December Trust Council schedules as 
presented with regards to new term trustee orientation and election of the new 
Executive Committee. 
 
Received for information. 
 
 

 
Islands Trust Council Minutes ADOPTED Page 22 of 23 
September 20-22, 2022 
14.4 Disposition of Delegations and Public Comment Requests 
 
Regarding delegation item 6.1.3 Gulf Islands Alliance  
 
TC-2022-128 
It was Moved by Trustee Wright and Seconded by Trustee Critchley, 
That the Gulf Islands Alliance letter and addendum report be included in the new 
trustee information package. 
 
TC-2022-129 
It was Moved by Trustee Rogers and Seconded by Trustee Wolverton, 
That motion TC-2022-128 be amended as follows: 
After the word report add “, and the Young Anderson legal opinion regarding the scope 
of Section 3”. 
 
CARRIED 
 
TC-2022-128 (as amended) 
It was Moved by Trustee Wright and Seconded by Trustee Critchley, 
That the Gulf Islands Alliance letter and addendum report, and the Young Anderson 
legal opinion regarding the scope of Section 3, be included in the new trustee 
information package. 
DEFEATED 
 
5. CORRESPONDENCE 
 
15.1 G. Elliott re: W
̱
SÁNEĆ Interests in Islands Trust Policy Statement letter dated May 30, 
2022 
 
The attached correspondence was received for information. 
 
It is noted that Executive Committee requested staff circulate item 10.2 from its 
September 20
th
 agenda, correspondence re:  W
̱
SÁNEĆ Leadership Council Staff response 
to 2021 Islands Trust Policy Statement Amendments dated August 4 2022 to all trustees. 
 
15.2 Emergency Management Trans Mountain re: BC EAO Condition 35 Fate and behaviour 
Bitumen Research email dated June 16, 2022 
 
The email and report were received for information. 
 
15.3 Trustee Wright re: considering carrying capacity letter dated August 31, 2022 
 
TC-2022-130 
It was Moved by Trustee Wright and Seconded by Trustee Allen, 
That Trust Council refer the concept of “carrying capacity” to the Regional Planning 
Committee for study and recommendations. 
CARRIED 
 

 
Islands Trust Council Minutes ADOPTED Page 23 of 23 
September 20-22, 2022 
15.4 H. Holm letter dated August 31, 2022 re: carrying capacity vs ecological balance 
 
Received for information. 
 
15.5 Premier response re: Council urges Federal & Provincial Gov to Support Global 
Initiative for a Fossil Fuel Non-proliferation (FFNP) Treaty. 
 
Received for information. 
 
15.6 Minister Osborne response RE: Request for New Legislation to Protect and Restore 
Biological Diversity and Ecosystem Health 
 
Response received for information to chair letter sent July 15, 2022. (Incorrectly cited as 
sent July 12, 2022). 
 
16. NEXT MEETING 
 
The next Trust Council meeting is scheduled to be held in-person November 1-3, 2022 at the 
Coast Victoria Hotel and Marina 146 Kingston Street, Victoria BC. 
 
17. ADJOURNMENT 
 
By general consent, the meeting was adjourned at 12:13 p.m.  
 
 
 
_________________________ 
Peter Luckham, Chair 
 
Certified Correct 
 
_________________________ 
Lori Foster, Executive Coordinator/Recorder