Salt Spring Island Local Trust Committee regular meeting, September 21, 2022

[0:00:01] Trustee Luckham: And welcome to members of the public that are joining us for day two of the Island Trust Council meeting for September.

[0:00:08] Trustee Luckham: I want to acknowledge us all working throughout the Coast Salish Territory.

[0:00:17] Trustee Luckham: My name is Peter Luckham. I'm elected on Thetis Island, Chair of Trust Council.

[0:00:21] Trustee Luckham: and I live in

[0:00:23] Trustee Luckham: Penelope and Langston Territory

[0:00:25] Trustee Luckham: and I'm

[0:00:28] Trustee Luckham: honored and pleased to be able to

[0:00:30] Trustee Luckham: live here in this amazing

[0:00:32] Trustee Luckham: part of the world with the rich

[0:00:34] Trustee Luckham: history and culture that is

[0:00:36] Trustee Luckham: available to us from the people that

[0:00:38] Trustee Luckham: have lived here since the time immemorial.

[0:00:42] Trustee Luckham: Today

[0:00:43] Trustee Luckham: I am here in Victoria in

[0:00:45] Trustee Luckham: Ligonquin speaking territory

[0:00:48] Trustee Luckham: and I'm glad

[0:00:50] Trustee Luckham: to be here with the support of

[0:00:51] Trustee Luckham: staff i'll introduce them in a moment just going to do a few regrets and then just go around the

[0:00:57] Trustee Luckham: room for those who would like to make a greeting this morning i have regrets from uh sue ellen

[0:01:04] Trustee Luckham: fast bowen laura beshaken from denman to hear a rocker fella from caliano lee middleton from

[0:01:10] salt

[0:01:10] Trustee Luckham: spring or sorry saturn and paul brent saturn i'm glad to see you here laura patrick i understand

[0:01:19] Trustee Luckham: and there's been some power disruptions on your island this morning.

[0:01:23] Trustee Luckham: So that's great.

[0:01:24] Trustee Luckham: So Laura Patrick, I'm guessing as I started off with you,

[0:01:28] Trustee Luckham: good morning from Salt Spring.

[0:01:31] Trustee Patrick: No disruptions that I'm aware of.

[0:01:34] Trustee Patrick: Yes, I'm Laura Patrick from Salt Spring Island,

[0:01:37] Trustee Patrick: the territories of many Coast Salish peoples.

[0:01:41] Trustee Luckham: Thank you.

[0:01:42] Voice 28: Trustee Wolverton.

[0:01:47] Voice 32: You caught me still asleep a little.

[0:01:49] Voice 32: And Jane Wolverton from Galliano Island, home of the Pinocchio tribe, and also Koselish peoples of other surrounding areas.

[0:02:01] Voice 32: All

[0:02:02] Trustee Luckham: right, I'm going to catch everybody's surprise because I'm just going off my screen.

[0:02:05] Trustee Luckham: So, Trustee Grove.

[0:02:09] Trustee Grove: Good morning, Peter Grove, Salt Spring Island.

[0:02:12] Voice 28: Trustee Longerise.

[0:02:14] Voice 37: Good morning from Sanemo Territory, Gabriola.

[0:02:19] Voice 16: Trustee Johnston.

[0:02:19] Voice 16: from uh uh home of many coast salish and other peoples trustee

[0:02:29] Voice 28: right yes

[0:02:32] Voice 9: thanks i'm on stats uh

[0:02:35] Voice 9: their territory of the uh centrals and speaking first nations thanks uh

[0:02:42] Voice 28: trustee gritsley

[0:02:45] Voice 14: yes good morning i'm on denman island known as clash to the comox peoples trustee allen

[0:02:55] Voice 33: Morning from Hornby Island, the unceded territory of Comox First Nations and Coast Salish peoples.

[0:03:01] Voice 19: Trustee McConkie.

[0:03:04] Voice 9: Morning from Quilinuk. Trustee Rogers.

[0:03:10] Voice 23: Morning from Lek

[0:03:12] Voice 22: Tynes in Alcotsum.

[0:03:14] Trustee Luckham: Trustee Stamford.

[0:03:16] Voice 4: Good morning from Chaltnowich

[0:03:18] Voice 4: in Alcotsum.

[0:03:20] Trustee Luckham: Trustee Scott. Good

[0:03:23] Voice 8: morning from Hornby Island, the home of Qualicum, Seashell,

[0:03:28] Voice 8: of Pentlatch, Sliamon, and Treaty area of the Comox peoples.

[0:03:32] Voice 8: Thank you.

[0:03:33] Voice 19: Thank you.

[0:03:35] Voice 19: Trustee Morrison.

[0:03:36] Voice 39: Good morning from Stais, Pender Island,

[0:03:39] Voice 39: the territories of the Wissamish peoples.

[0:03:42] Voice 39: Happy to be home today.

[0:03:43] Voice 39: Thank you.

[0:03:46] Voice 28: Trustee Peterson.

[0:03:50] Voice 23: Good morning from Ehwete, Mesquite Island,

[0:03:53] Voice 23: home of many Coast Salish peoples

[0:03:57] Voice 23: and the Treaty territory of the Sliamon.

[0:04:01] Voice 23: trustee colburn oh

[0:04:04] Voice 7: i'm on the island now called gabriela on the name of christianity

[0:04:09] Voice 27: scott you did scott just disappeared oh i think you did me yes

[0:04:19] Voice 28: thank you trustee dodds hi good

[0:04:25] Voice 11: morning um i'm on maine island that's personal reserve lands of the pharlic people thank you

[0:04:32] Voice 19: trustee

[0:04:33] Trustee Maude: ma morning from maine island good

[0:04:37] Trustee Luckham: thank you so my uh observations it looks like trustee

[0:04:42] Trustee Luckham: thorne is also not with us this morning and perhaps we'll catch him later um want to just

[0:04:47] Trustee Luckham: quickly go around the room those in the room there's two more trustees kale and fenton okay

[0:04:53] Trustee Luckham: so trustee kale and fenton are not with us and i know fenton is connected on an internet provider

[0:05:00] Trustee Luckham: provided from Salt Spring, which is why I understood there was a power outage.

[0:05:03] Trustee Luckham: So obviously he's not able to connect at this time either.

[0:05:06] Trustee Luckham: Thank you very much for that catch, David.

[0:05:08] Trustee Luckham: So in the office here with me today, we have a full complement of staff.

[0:05:12] Trustee Luckham: Thank you for all of you and all of the work you do.

[0:05:14] Trustee Luckham: Russ Hudson, Pillar CAO.

[0:05:16] Trustee Luckham: Morning.

[0:05:17] Trustee Luckham: Stefan Cermak, Regional Planning Manager.

[0:05:21] Trustee Luckham: No.

[0:05:22] Trustee Luckham: Director of Planning.

[0:05:23] Trustee Luckham: Director.

[0:05:23] Trustee Luckham: I've got to get used to that.

[0:05:27] Trustee Luckham: Director of Local Planning Services.

[0:05:29] Trustee Luckham: Claire Frater, Director of Trust Area Services.

[0:05:31] Trustee Luckham: David Mollett, Director of Legislative Services.

[0:05:35] Trustee Luckham: You should get a name tag for Stephon.

[0:05:36] Trustee Luckham: Thank you.

[0:05:37] Trustee Luckham: Thank you very well.

[0:05:38] Trustee Luckham: And then of course, Laurie Foster

[0:05:40] Trustee Luckham: that is keeping our show together here.

[0:05:43] Trustee Luckham: And thank you very much for everything that you do, Laurie.

[0:05:47] Trustee Luckham: So let us begin.

[0:05:49] Trustee Luckham: We left off yesterday with delegations of public comment.

[0:05:56] Trustee Luckham: It was interesting to hear the fresh water and water focus, and certainly that's an opportunity for us to reflect upon those demands and needs.

[0:06:08] Trustee Luckham: So we're in Trust Area Services this morning.

[0:06:11] Trustee Luckham: We have a number of consent agenda items, which the consent agenda seems to be working quite well for us.

[0:06:20] Trustee Luckham: there's item 7.11 starting on page 130 of the agenda package through to 7.16

[0:06:31] Trustee Luckham: and we will adopt the recommendations as presented on the agenda cover page for each of those items

[0:06:39] Trustee Luckham: unless you wish to speak to one of them and staff have said they have nothing to add to those

[0:06:46] Trustee Luckham: materials and so i'll just turn to trustees i see a couple of hands up give me the the uh the agenda

[0:06:53] Trustee Luckham: item number and i'll put your name by it and then we'll go through those that uh trustees want to

[0:06:59] Trustee Luckham: speak to so trustee langer eyes uh

[0:07:02] Voice 37: 7.1.4 thank you okay

[0:07:06] Voice 28: uh trustee right did

[0:07:10] Voice 9: all same one same

[0:07:12] Voice 28: one okay anybody else yes

[0:07:17] Voice 4: i'm also asking for that and then another one as well okay

[0:07:22] Trustee Luckham: which one

[0:07:24] Voice 4: um from trustee stanford i'd just like to um bring up the islands trust conservancy report

[0:07:31] Voice 4: to add a few updates okay

[0:07:34] Trustee Luckham: 7.13 then yes thank

[0:07:38] Trustee Luckham: you very much anything else trustee allen

[0:07:41] Trustee Luckham: I'm

[0:07:43] Voice 33: not sure excuse me this is the right time on the website uh

[0:07:47] Trustee Luckham: the website is not on this

[0:07:50] Trustee Luckham: yes

[0:07:51] Voice 33: the trust area services okay I'll wait till the trust area services report

[0:07:56] Voice 33: you

[0:07:57] Voice 5: can speak to it under 7.12 so

[0:07:59] Trustee Luckham: let's pull 7.12 then and uh uh director freighter could

[0:08:04] Trustee Luckham: speak to that under that one so I'm going to put you down as 7.1.2 um and now case long

[0:08:12] Trustee Luckham: rice is your hand still up or

[0:08:13] Voice 28: do you have another one thank you all right

[0:08:21] Trustee Luckham: then so then i'm going to

[0:08:22] Trustee Luckham: by uh general consent uh adopt the uh recommendations as presented in 7.11 7.15 and 7.16

[0:08:33] Trustee Luckham: which is received for information and i'm going to proceed to 7.12 trust area services

[0:08:40] Trustee Luckham: services. And I'm going to go directly to the question, Trustee Allen.

[0:08:45] Trustee Luckham: Thank

[0:08:48] Voice 33: you. Well, it's not really a question. It's just, I don't know whether other trustees have

[0:08:54] Voice 33: complaints from their community members, but it's really not very user-friendly. I really

[0:08:59] Voice 33: preferred the other one. I'm spending so much time trying to look up things for community members

[0:09:04] Voice 33: that I can't, and then I end up having to contact a staff member. And I really think,

[0:09:08] Voice 33: um you know as i said if it's not easy access information then we're not doing a good job to

[0:09:14] Voice 33: our constituency and uh i just um i'd like to know where we're at with the web whether it's

[0:09:21] Voice 33: a done deal or are you still looking at tweaking it because um you know it's going to give you

[0:09:25] Voice 33: example of me just trying to find a help a member find the apc recommendations and it was insane how

[0:09:32] Voice 33: to find it and if you just type in apc recommendations you get every single recommendation

[0:09:36] Voice 33: Or if you type in something islands, you get every single island.

[0:09:40] Voice 33: So yeah, I just like to know whether one's going to make it a little bit more user-friendly

[0:09:46] Voice 33: or something.

[0:09:49] Voice 5: Okay, well, I'm happy to take that.

[0:09:51] Voice 5: So at any time, we encourage people to send in an email to webcomments at islandstrust.bc.ca

[0:09:57] Voice 5: to indicate where they're having trouble finding what they're looking for.

[0:10:00] Voice 5: And that really, we respond to every email and we are constantly tweaking the website

[0:10:04] Voice 5: to try and respond to the feedback we get.

[0:10:06] Voice 5: over the last number of months we haven't received any public feedback um probably in three or four

[0:10:11] Voice 5: months now so if people are having a hard time locating something we'd really like to hear from

[0:10:16] Voice 5: them so we can then make the necessary changes with regard to apc information there was a decision

[0:10:22] Voice 5: made to not post apc minutes to the website because they're simply advisory committees and

[0:10:26] Voice 5: they're not bodies of council that is a decision that could be further spoken about but that was

[0:10:31] Voice 5: the decision made upon the launch of the website so that might be why you're having trouble locating

[0:10:35] Voice 5: that information oh

[0:10:37] Voice 33: can i follow up no in actual fact it is there our apc recommendations is there

[0:10:41] Voice 33: it's under you have to go under the official community plan then projects and then down to

[0:10:47] Voice 33: another thing so it is on the website okay all right

[0:10:51] Voice 33: so it's been posted as part of a project

[0:10:52] Voice 5: so certainly if you could email in that information we can certainly take a look at it

[0:10:56] Voice 5: of course it's always a balance with the website um of providing an easy to search website and

[0:11:02] Voice 5: providing all the information people are looking for so we're constantly looking to achieve the

[0:11:06] Voice 5: right balance there um certainly too you were indicating that you're having a hard time

[0:11:11] Voice 5: identifying um your information from your particular island that is feedback we'd like

[0:11:15] Voice 5: to have if you could note the types of documents where you're having that struggle we could look

[0:11:19] Voice 5: at the naming conventions and the tagging to ensure that that's happened properly such that

[0:11:24] Voice 5: the search engine functions as it should okay

[0:11:27] Trustee Luckham: thank you thank you director freder and i just

[0:11:31] Trustee Luckham: want to enhance that um emailing staff at the address that the director has indicated with the

[0:11:37] Trustee Luckham: details of what you're searching and how you're searching and what you're looking for is really

[0:11:43] Trustee Luckham: helpful i've found that that has resolved most of my questions that i've had so thank you director

[0:11:50] Trustee Luckham: i'm now i see steve wright's hand up and trustee scott is this in respect to 7.12

[0:11:57] Trustee Luckham: too oh yes very hard to hear you steve you'll have to speak yes

[0:12:05] Voice 10: it is please go ahead steve

[0:12:08] Voice 10: uh well i want to first off i want to thank uh uh clara freighter for uh answering all my emails uh

[0:12:14] Voice 10: with respect to the to the webpage uh if i get a complaint from constituents generally it is about

[0:12:20] Voice 10: the webpage and uh if she's not receiving emails it could be because people are just giving up so i

[0:12:26] Voice 10: I would mirror Trustee Allen's comments

[0:12:29] Voice 10: that it is unfortunately not working for a lot of people.

[0:12:35] Trustee Luckham: Okay, thank you, Trustee Wright.

[0:12:37] Trustee Luckham: Trustee Scott on 7.12?

[0:12:41] Trustee Luckham: Yes,

[0:12:41] Voice 8: I certainly agree with both what Steve

[0:12:46] Voice 8: and Trustee Allen said.

[0:12:50] Voice 8: I have a terrible time with it myself.

[0:12:52] Voice 8: I basically give up and go to Alex and ask him

[0:12:57] Voice 8: where this stuff is 90 of what people want to know is very very straightforward and simple it

[0:13:03] Voice 8: there's 90 of what's on there it you want it there somewhere but it's not organized for the people of

[0:13:10] Voice 8: hornby island to get access to information i don't think that's an overly complex thing to do but

[0:13:14] Voice 8: nobody's ever phoned me and asked me how could we better organize it for the people of hornby island

[0:13:20] Voice 8: i think that would probably be a good thing to do thank you thank

[0:13:26] Voice 28: you trustee scott you take that

[0:13:28] Voice 28: any consideration so

[0:13:30] Voice 5: certainly council staff had brought forward a business case to

[0:13:33] Voice 5: undertake further user analysis and website user assessment this year and that was cut from the

[0:13:40] Voice 5: budget so if there was an interest in doing that next year certainly that is something that could

[0:13:44] Voice 5: be brought forward as a future budget request yeah

[0:13:48] Trustee Luckham: thank you very much for that sobering note

[0:13:52] Trustee Luckham: trustee stanford and kutzley on 7.12 uh

[0:13:55] Voice 4: yeah that was exactly what i was going to say we voted not

[0:13:58] Voice 4: not to move forward with that particular business case.

[0:14:01] Voice 4: And this is the follow up.

[0:14:04] Voice 28: Yeah.

[0:14:07] Trustee Luckham: Trustee Kuchle.

[0:14:10] Voice 14: Yes, thank you.

[0:14:12] Voice 14: I too have experienced some frustrations

[0:14:14] Voice 14: in trying to follow the menus

[0:14:17] Voice 14: to get to the information that I wanted.

[0:14:20] Voice 14: And I resort to the general search function,

[0:14:24] Voice 14: the magnifying glass icon

[0:14:30] Voice 14: use for general searching. Now, I don't know how these things work at all. I've got no clue on

[0:14:37] Voice 14: software development and search functions, but it seems to me that that search function is not

[0:14:43] Voice 14: sufficiently powerful on our website. I don't know. If you Google things, you find a ton of

[0:14:53] Voice 14: information. That's a very powerful search engine. It seems like ours is rather weak. And so

[0:15:00] Voice 14: So that could be a point to be looked at to see whether that can be boosted up so that more documents are accessible through a general search.

[0:15:09] Voice 14: Well, I shouldn't say a general search, a target.

[0:15:17] Voice 28: Oh, you just muted yourself there accidentally, I guess.

[0:15:23] Voice 28: I probably

[0:15:25] Voice 14: said as much as I needed to say. Thank you.

[0:15:29] Voice 14: Okay.

[0:15:30] Trustee Luckham: I want to thank you for using the search button, because that is, I've been told, the key, but Director Frater wants to add something about the search button.

[0:15:39] Voice 5: Yeah, so within the recent months here, we have made improvements using sort of, we've coupled together some budget, and we have made improvements to the search engine.

[0:15:46] Voice 5: So it now is much, much faster. We've taken the load out of the website and into a separate server to do the searching.

[0:15:54] Voice 5: so it should be much faster what we've also enabled is it to search web pages as well as

[0:15:59] Voice 5: documents and serve up the results separately so i would encourage you if you've had past troubles

[0:16:03] Voice 5: please try it again and let us know whether the improvements meet your needs i've certainly seen

[0:16:08] Voice 5: a vast improvement in terms of where it's pulling document or where it's pulling both documents and

[0:16:14] Voice 5: web pages and then of course there are filters on the back end where you can just go in and click

[0:16:18] Voice 5: off your island in your jurisdiction and then just filter documents relating to that jurisdiction

[0:16:22] Voice 5: But again, happy to receive feedback and especially we'd like to know if the changes to the search engine have are improving the user experience.

[0:16:30] Trustee Luckham: Okay, thank you.

[0:16:32] Trustee Luckham: Now I've got again on 7.12 Morrison and then Wright.

[0:16:37] Trustee Luckham: Thank you.

[0:16:39] Voice 39: Okay, thank you.

[0:16:41] Voice 39: Couple things.

[0:16:44] Voice 39: I'll leave one of them because I think it's, I can talk to it later but related to the website itself.

[0:16:49] Voice 39: self. Maybe one of the things that we could do early in the term, and I don't know if this is

[0:16:55] Voice 39: part of a trust council meeting or in these webinars that are being suggested, but an actual

[0:17:00] Voice 39: like walkthrough with trustees, with trustee initiated questions that they might want to ask,

[0:17:05] Voice 39: and then like just a mechanism for like, okay, how would I search that, you know? And that would be

[0:17:11] Voice 39: really helpful because I do that too, where I'm like, oh, I have this thing I need. How do I find

[0:17:16] Voice 39: that and so like having trustees be really familiar with that it's going to be extremely

[0:17:20] Voice 39: helpful for managing that so

[0:17:22] Trustee Luckham: you got enthusiastic nodding and a thumbs up from director frader on

[0:17:26] Trustee Luckham: that so that's what's going to happen um i'll move on then to trustee right yeah

[0:17:36] Voice 10: i'm not going

[0:17:37] Voice 10: to suggest i know anything about contracting but uh to what we're talking about funding and

[0:17:42] Voice 10: taxpayers having to continually fund the development of this web page and i get i get the initial thing

[0:17:47] Voice 10: but we contracted it out to somebody and if the system is not working is to what degree is the

[0:17:54] Voice 10: contractor responsible to make sure that the product if you sold the honest trust is functioning

[0:17:59] Voice 10: properly and being able to use to be able to use by the public in a manner in which it was intended

[0:18:05] Voice 10: we

[0:18:08] Voice 5: have now concluded the contract for the build and we've transitioned to a different company now

[0:18:12] Voice 5: for maintenance um so the the contract was concluded um as you might remember the launch

[0:18:18] Voice 5: was very bumpy within we think we have hundreds of bugs that were that were resolved by the

[0:18:23] Voice 5: contractor but a decision was made at a certain point to um just shift companies and move to a

[0:18:28] Voice 5: different company um and we're now in a maintenance and tweaking mode yeah thank

[0:18:33] Trustee Luckham: you steve i'm going

[0:18:35] Trustee Luckham: to move on to the next item that was pulled from the uh consent agenda uh that was 7.13

[0:18:40] Trustee Luckham: and case Langerhuis you asked for that yeah

[0:18:45] Voice 37: it was 7.14 actually oh

[0:18:49] Trustee Luckham: sorry you are right

[0:18:51] Trustee Luckham: so actually then case what

[0:18:53] Voice 8: what page is that please I'm

[0:18:56] Trustee Luckham: going to put you on hold that case

[0:18:57] Trustee Luckham: because 7.13 was asked to be pulled by Kate Louise Stanford and that's on page 136 so Kate

[0:19:06] Trustee Luckham: louise over to you for the trust conservancy report thank

[0:19:10] Voice 4: you chair luckham um uh apart from

[0:19:12] Voice 4: the fulsome report that's provided there i just wanted to update trust council that um

[0:19:18] Voice 4: uh island's trust conservancy did not do a sandy beach celebration we cancelled that at the last

[0:19:24] Voice 4: minute to provide further time for um more discussion with the local first nations in

[0:19:31] Voice 4: the area. I really wanted to highlight two exciting advancements with our partners. One of

[0:19:42] Voice 4: them was BC Parks Foundation that received $100 million gift to preserve sensitive and vulnerable

[0:19:49] Voice 4: land across British Columbia. And then also to the House on Alcotsam Biosphere, and they received

[0:19:58] Voice 4: received $926,000 in federal funding for their mandate and so those are two advancements that

[0:20:07] Voice 4: we will all benefit from so thank you that's all I'd like to highlight thank

[0:20:12] Trustee Luckham: you very much for that

[0:20:13] Trustee Luckham: update and just in case there was any misunderstanding we didn't get a hundred

[0:20:17] Trustee Luckham: million dollars but a hundred million dollars was put into the pot that can be drawn from the

[0:20:23] Trustee Luckham: months yes thanks for that i think please and thank you to you and the conservancy team for

[0:20:29] Trustee Luckham: the amazing work that is done there and the board of course so uh 7.1.0 no hands up 7.1.4

[0:20:38] Trustee Luckham: uh case long rights legislative monitoring over to you on page 138

[0:20:43] Voice 37: actually it's page 146 that

[0:20:46] Voice 37: I'm talking about it's in regard to bill 26 municipal affairs statute amendment I just

[0:20:53] Voice 37: maybe I missed something but I noticed the statement here that says that the it says

[0:20:58] Voice 37: require local governments to consider developing or updating codes of conduct does not apply to

[0:21:04] Voice 37: islands trust bodies but does apply to Bowen Island is that correct that we are not required

[0:21:11] Voice 37: required to have a code of conduct? I just thought we were, so I'm curious about that.

[0:21:16] Trustee Luckham: Director of Legislative Services, David Marley.

[0:21:18] Voice 34: That is correct. It does not include the Islands

[0:21:21] Voice 34: Trust or local trust committees in the legislation. So Islands Trust does have its own code of conduct,

[0:21:29] Voice 34: but you're not bound by the legislation like a lot of the local governments have.

[0:21:34] Voice 37: Okay, thank you.

[0:21:37] Trustee Luckham: So thank you for raising that case. And fortunately, we do have a code of

[0:21:42] Trustee Luckham: conduct and so thank you for raising that um this is nothing i see trustee stamford your hand is up

[0:21:49] Trustee Luckham: on regarding 7.14 yes

[0:21:53] Voice 4: um i just had a question there's a note about um the agreement with the

[0:21:58] Voice 4: seashell nation and um their advancement to self-governance and a note that luskete island

[0:22:07] Voice 4: Island OCP LUB needs to be updated potentially

[0:22:11] Voice 4: or any impacts on Liskety Local Trust Committee.

[0:22:15] Voice 4: Just want to point out that Gambier Island

[0:22:18] Voice 4: Local Trust Committee also has islands

[0:22:22] Voice 4: that they represent within the Sechelt Nation.

[0:22:26] Voice 25: Thank you.

[0:22:28] Trustee Luckham: Okay, thank you for that.

[0:22:31] Trustee Luckham: I think there's some awareness around that.

[0:22:33] Trustee Luckham: So I'm going to move on.

[0:22:35] Trustee Luckham: Oh, I see trustee right now on 7.14, legislative monitoring.

[0:22:39] Voice 19: Yes,

[0:22:40] Voice 10: thanks. I just want to thank whoever puts this list together because I really find it quite

[0:22:45] Voice 10: informative. And one of the things I was quite pleased to see was the number of links that were

[0:22:51] Voice 10: attached to climate change. And I would really like to see those links be posted for local

[0:23:00] Voice 10: trustees in order to read in support of our declaration of climate emergency. And the second

[0:23:08] Voice 10: thing i'd like to do is i really want to give a shout out to the north pender island trustees

[0:23:12] Voice 10: who denied the subdivision of james island is not in the public interest and that decision

[0:23:17] Voice 10: has been now supported by the provincial government who has also denied the subdivision

[0:23:22] Voice 10: and that is great news to the south nation of the wasaic people so well done north bender thank you

[0:23:30] Trustee Luckham: indeed thank you very much for speaking out on that one that is a good that's good news

[0:23:36] Trustee Luckham: um trustee allen is next yeah try not to look at that screen yeah

[0:23:45] Voice 33: hi i have just a question on the

[0:23:48] Voice 33: bill 26 municipal affairs statutes on page 147 uh whoops that paragraph on sorry yeah the number two

[0:24:02] Voice 33: about uh minor the term minor delegating bylaw specify what is minor this delegation anyways um

[0:24:10] Voice 33: I have concerns about the definition of what is considered minor.

[0:24:16] Voice 33: I just wondered where that's at.

[0:24:18] Voice 33: Has minor been defined?

[0:24:20] Voice 33: Because we had an issue with just the term small scale on our island years ago,

[0:24:25] Voice 33: and it was interpreted very differently by very different people.

[0:24:29] Voice 33: So I was just wondering whether you could comment on the term minor.

[0:24:34] Trustee Luckham: I'll turn to David Marlin, Director of Legislative Services.

[0:24:38] Voice 34: Yeah, thank you.

[0:24:40] Voice 34: Yeah, if you look in the number two there, it says that the legislation does not define what minor is.

[0:24:46] Voice 34: It would be up to the local trust committee, local governments to specify and define minor in the bylaw.

[0:24:54] Voice 34: So for the Islands Trust, this is local planning area.

[0:24:58] Voice 34: They will be developing probably a model of what the delegation bylaw would look like, including a model definition of what minor would be.

[0:25:08] Voice 34: So that would likely be something like heights or setbacks that only encroach by so many meters or so many feet.

[0:25:19] Voice 34: And that would be defined in the bylaw.

[0:25:20] Voice 34: So the local trust committee has the ability to tell staff what they're willing to designate by defining that.

[0:25:31] Trustee Luckham: If I'm not mistaken, that ability is not a given that has to be implemented by bylaw then?

[0:25:39] Voice 34: no it's it's optional but if you're going to do it it has to be by bylaw okay yeah thank you for

[0:25:45] Voice 34: the question trustee allen um

[0:25:47] Trustee Luckham: anything else on 7.14 i don't see anything so i think that concludes

[0:25:53] Trustee Luckham: then the consent agenda items thank you very much council um the first discussion item here today

[0:26:01] Trustee Luckham: um is the policy statement amendment project revisions and next steps um and on page 193

[0:26:11] Trustee Luckham: of your agenda is the session outline um and um is is um is uh chair of tpc going to take the

[0:26:24] Trustee Luckham: lead on this or declare freighter are you going to

[0:26:27] Trustee Luckham: share that role um certainly

[0:26:29] Voice 5: i think uh chair

[0:26:30] Voice 5: more our tpc chair morrison is going to lead off and alani hipla and i are available to support the

[0:26:35] Voice 5: discussions as is the rest of the staff okay

[0:26:39] Trustee Luckham: so um and uh chair of uh the tbc uh trustee morrison

[0:26:45] Trustee Luckham: uh thank you for being here today and all the work for your team and i'll turn it over to you

[0:26:50] Trustee Luckham: we have a break scheduled about 11 o'clock and so we'll try and contain it within that framework but

[0:26:56] Trustee Luckham: if the conversation is ongoing, we'll continue.

[0:26:59] Voice 39: All right. So first, I would like to just

[0:27:04] Voice 39: really thank the Trust Programs Committee. The trustees on the Trust Programs Committee have

[0:27:10] Voice 39: met across the summer a couple times to try and process thinking from the June meeting

[0:27:16] Voice 39: and to be able to provide some guidance for Trust Council going into the next term so that we can

[0:27:24] Voice 39: can actually provide forward synthesis of our thinking as a council to the new council for

[0:27:31] Voice 39: decision making on the trust policy statement. So just a very big shout out to all of the

[0:27:37] Voice 39: trustees who contributed to this in the trust programs committee. And then additionally,

[0:27:43] Voice 39: I'd like to really thank the staff, particularly Delaney Hippler and Claire Frater, who have

[0:27:49] Voice 39: have really dug in, but also Lisa Wilcox, who's been like really, you know, while she isn't with

[0:27:54] Voice 39: us anymore, who's really been involved all the way along in supporting trustees in their own

[0:27:59] Voice 39: learning and thinking through the different components of this work. So thank you all for

[0:28:04] Voice 39: that. Not a simple task that has been set forward for that. That might be the understatement of the

[0:28:12] Voice 39: entire term. I think that how it was set forward for the Trust Programs Committee to try and think

[0:28:19] Voice 39: through and provide guidance around this um and given the challenges we faced with covid

[0:28:24] Voice 39: with you know community engagement um all of those things are challenging um i have included in my

[0:28:32] Voice 39: letter which will be available uh in the next package of the trust programs committee the final

[0:28:37] Voice 39: meeting my letter to the next chair some guidance around um going forward with this and one of the

[0:28:43] Voice 39: things that i really wanted to just front load for us as a council and think about going into

[0:28:48] Voice 39: to new term, is we have done a lot of engagement around the trust policy statement. However, as

[0:28:53] Voice 39: trustees in our role in trust council, engagement on the trust policy statement is not actually a

[0:29:00] Voice 39: requirement. It is our responsibility as elected officials to represent our constituents and to

[0:29:06] Voice 39: ensure that the Islands Trust Act itself is implemented. It's not a local government issue

[0:29:12] Voice 39: per se. And so I think we need to really take forward that message into the next term because

[0:29:18] Voice 39: we can get bogged down and we have, I think to some degree this term, get bogged down in a type

[0:29:25] Voice 39: of engagement around the trust policy statement that caters to local interests where the trust

[0:29:30] Voice 39: policy statement itself is supposed to represent these broader principles that are in the Islands

[0:29:34] Voice 39: trust act so um i'll get off my soapbox around that but i did just want to name them um all right

[0:29:43] Voice 39: so what we have in front of us is uh five parts of the trust policy statement suggestions on

[0:29:50] Voice 39: revisions and we're going to take this one part at a time because we it's it's complicated right

[0:29:58] Voice 39: like we're amending many different pieces

[0:29:59] Voice 39: Peace.

[0:30:00] Voice 39: of it. And we've had feedback and synthesized feedback from public and from trustees and from

[0:30:05] Voice 39: staff, really on a lot of different components. So today, we're going to talk about things in

[0:30:12] Voice 39: different sections. And there may be comments that you make that I pause you on because they

[0:30:17] Voice 39: apply to a different section. So please allow me that lenience because I really want to focus our

[0:30:23] Voice 39: discussion on particular chunks as we go through. So we're going to talk about structural revisions.

[0:30:29] Voice 39: We're going to talk about revisions to existing content, potential for additional content, how we coordinate with referral agencies, that is something we need to do, and then any additional things we want to talk about around engagement, reviews, or next steps.

[0:30:45] Voice 39: And this is, again, all advice that's going to go forward and be synthesized into our documents for the new council.

[0:30:52] Voice 39: All right, any questions before we start into structural revisions?

[0:31:00] Voice 19: Yeah, maybe, Trustee Morrison, I can help you with the participant list, because on

[0:31:05] Voice 19: the screen isn't necessarily 100%, but there are no questions at this time.

[0:31:09] Voice 39: Okay, yeah, and I have the participants list up in front of me. Thankfully, I'm at

[0:31:12] Voice 39: my desk where I have like three monitors, so I got everybody going. So, all right. But

[0:31:19] Voice 39: yes, please do use digital hands. Who's on the phone?

[0:31:24] Voice 30: Oh, that's just

[0:31:26] Voice 19: come in, don't know.

[0:31:28] Voice 39: that's a trusty fenton he's just moved over oh perfect okay thank you very much all right

[0:31:35] Voice 15: doug did you hear that though yes

[0:31:37] Voice 39: i did thank you and if somebody can rename him whoever has

[0:31:41] Voice 39: control of that that'd be perfect but i got you doug thank you all right so for part one under

[0:31:47] Voice 39: structural revisions um we have a motion on the table thank you very much lori um so we have a

[0:31:55] Voice 39: motion on the table that's a six-part recommendation. So what I'm going to do is I'm

[0:32:01] Voice 39: going to kind of talk through a little bit of the recommendations, and then I'm going to ask Delani

[0:32:06] Voice 39: if she has anything sort of clarification or comments, but she's also available, her and

[0:32:11] Voice 39: Clara are available for us for questions. So if you have any specific questions, please feel free.

[0:32:17] Voice 39: I do really want to name, and one of the reasons we're doing this session in this structure is

[0:32:23] Voice 39: is because these are trustees' comments.

[0:32:26] Voice 39: These are trustees' opinions and feedback,

[0:32:28] Voice 39: given all the information that we've received.

[0:32:31] Voice 39: And we have been critiqued at different times

[0:32:34] Voice 39: during this process that it's a staff-driven process.

[0:32:37] Voice 39: And I really want to disrupt that narrative.

[0:32:39] Voice 39: Like these 26 trustees in this council

[0:32:43] Voice 39: own what we're going to put forward, all right?

[0:32:45] Voice 39: And we may not all love all different aspects of it.

[0:32:48] Voice 39: That's the nature of governance.

[0:32:50] Voice 39: But this is our document going forward. Okay. I don't necessarily love all pieces. The question is, can we agree in some form that puts this forward? Okay.

[0:33:01] Voice 39: All right. So structural revisions. So the suggestions are that we reorganize things by taking the coordination policies from each subsection and have a more general coordination policy.

[0:33:15] Voice 39: So the coordination policies historically have been referenced as advocacy. The language in the act is not advocacy. The language is coordination. So we're using that language and then pulling them out from the different sections and putting them in one area and talking about them more generally.

[0:33:32] Voice 39: The reason for that is the strategic plan outlines emergent issues of advocacy each term

[0:33:40] Voice 39: and focuses of that. The trust policy statement should provide more general guidance about the

[0:33:45] Voice 39: nature of advocacy in the trust policy area. 1.2 is around commitments of the trust council.

[0:33:53] Voice 39: Again, removing them from each subsection and putting more general principles. What we're

[0:33:59] Voice 39: trying to do is reduce the wordiness of each section. So we get down to like the core policies

[0:34:05] Voice 39: that are guiding the LTCs and the general actions of the trust. But these other types of principles

[0:34:12] Voice 39: that are guiding us are in general sections. It'll make it more readable is was the advice that we

[0:34:18] Voice 39: got. I see you, Trustee Scott, and I will come to you as soon as we go through the section,

[0:34:23] Voice 39: that's a couple introductory remarks, and then we'll come to a general discussion.

[0:34:28] Voice 39: 1.3 is adding recommendation policies for local trust committees. And this is hopefully will help

[0:34:36] Voice 39: us differentiate in transitions that we're making in the trust between things that are required to

[0:34:43] Voice 39: pass through those shall type of policies and things that we actually want to telegraph as

[0:34:50] Voice 39: please consider these and think these through on your island. Because there were things that we

[0:34:57] Voice 39: thought, okay, this isn't technically necessarily something that we think is required, but it is

[0:35:02] Voice 39: good management that we think we should telegraph into the LTCs. 1.4 is around just providing a

[0:35:12] Voice 39: companion handbook. So some of the rationale, taking the language and the wordiness out of

[0:35:17] Voice 39: the trust policy statement, but providing some background and rationale that could also be some

[0:35:21] Voice 39: educational resources on why those policies are the way they are, because we're definitely having

[0:35:26] Voice 39: some communication challenge on some of these policies. But we don't need it in the trust

[0:35:31] Voice 39: policy statement. It makes it too wordy. But a backgrounder is probably helpful. I know that

[0:35:37] Voice 39: would help me on the salinization issue. And then separate the introductory and history sections

[0:35:44] Voice 39: from the official bylaw and place them in the companion handbook that may be a controversial

[0:35:48] Voice 39: for some people so like what components need to stay and what could potentially move to a handbook

[0:35:54] Voice 39: um and then explore updating and integrating the amendment policy um and the implementation policy

[0:36:02] Voice 39: into the policy statement there was quite a bit of critique that the trust policy statement didn't

[0:36:07] Voice 39: have an implementation strategy in it and then it was a separate policy that was taken to heart and

[0:36:13] Voice 39: and that there should be some thought about how to integrate the implementation policies.

[0:36:18] Voice 39: Okay, so like any conversation before we put that officially as a motion on the table,

[0:36:24] Voice 39: any conversation, and please don't repeat things people have said because we have a limited amount

[0:36:30] Voice 39: of time. So any conversation, and if there are changes that people want to make, I'd like specific

[0:36:35] Voice 39: comments on what those changes are. Trustee Scott.

[0:36:40] Voice 8: Thank you. I think the key here from

[0:36:42] Voice 8: From Hornby Island people's point of view, for the people who are engaged in this, which isn't too many, but I think it's 1.3.

[0:36:49] Voice 8: I think what people really resisting is being told what they have to do, which is directive, versus being suggestive of this is what you should consider in the context of preserving and protecting the environment and Hornby Island in general, economy and all the rest of it, housing and all the rest of it.

[0:37:12] Voice 8: But those are very positive, as seen to the people of Rwanda.

[0:37:16] Voice 8: But when you tell people what to do, which is what the word directive means, you know what happens?

[0:37:21] Voice 8: People's backs go up, right?

[0:37:23] Voice 8: And that's what's happening, I think, in a lot of these.

[0:37:25] Voice 8: There's simply far too many directive and many more suggestive, I think, is what will smooth this document through and we'll be able to get it passed.

[0:37:35] Voice 8: So those are my comments.

[0:37:37] Voice 8: The rest, there's some very, the other comments here, I think, are very good and I support those.

[0:37:42] Voice 8: So I really am glad to see 1.3 coming through

[0:37:46] Voice 8: as in that wording,

[0:37:48] Voice 8: let's be more suggestive rather than direct, thank you.

[0:37:52] Voice 39: And just a clarification on that, Trustee Scott.

[0:37:54] Voice 39: So there would still be directive policies,

[0:37:56] Voice 39: but those directive policies would be fewer

[0:37:58] Voice 39: and they would be really tightly bound into the act.

[0:38:02] Voice 39: And then the suggestive policies might be some like ways

[0:38:05] Voice 39: that those directive policies could be enacted.

[0:38:08] Voice 39: So that would be the sort of difference

[0:38:10] Voice 39: Because there still is a requirement, I think, to implement the Act that we do have some kind of directive policies.

[0:38:16] Voice 8: Absolutely understood. Thank you.

[0:38:19] Voice 39: Trustee Stamford.

[0:38:20] Voice 4: Yes, thank you. I really appreciate the amount of work that's gone into this and the clarification and how you've explained these recommendations.

[0:38:29] Voice 4: I can't say enough that this is a huge body of work.

[0:38:33] Voice 4: My specific comment is around 1.4.

[0:38:37] Voice 4: we had an addendum to our package about recommendations from the wasonic peoples

[0:38:43] Voice 4: and they had mentioned um storylines from their particular nation but i'm wondering if

[0:38:51] Voice 4: this could go into the handbook as to not just their storylines but all nations storylines that

[0:38:58] Voice 4: are available that that also be part of a handbook or the handbook so that was just an idea i had

[0:39:05] Voice 4: from 1.4 that

[0:39:07] Voice 39: would be great and i think that would really um be consistent with our reconciliation

[0:39:11] Voice 39: move to to balance what the languages and the trust policy statement with detail in particular

[0:39:18] Voice 39: regional spaces into the handle uh trustee johnson um

[0:39:24] Voice 17: 1.3 my understanding is that the current policy

[0:39:28] Voice 17: statement says that the local we must address the issues this one says we might it's mandatory

[0:39:35] Voice 17: to include that's a big difference yeah

[0:39:39] Voice 39: no the language would be the same kind of language of

[0:39:43] Voice 39: what we have it would it would just we're using this here sorry so it would be like must address

[0:39:47] Voice 39: would be the language in the statements there would be two different sections one would say

[0:39:52] Voice 39: say, directive policies, and they would have, like, must include or shall include. And then

[0:39:58] Voice 39: the recommendation policies would be more language, like, should include.

[0:40:03] Voice 39: Okay. But

[0:40:04] Voice 17: the directive policies, currently, we must address them, address the issues.

[0:40:11] Voice 17: Doesn't specifically say how you solve the problem, but you must address the issues.

[0:40:15] Voice 17: This one will say that you must include this specific wording in your bylaw.

[0:40:21] Voice 17: no

[0:40:22] Voice 39: it would it would it would say that you must address this particular issue

[0:40:26] Voice 39: okay

[0:40:27] Voice 17: there's quite a big difference between those two must address and uh must include

[0:40:34] Voice 17: okay

[0:40:35] Voice 39: so what we need to do it's just the way that this recommendation is is so we just need to say

[0:40:41] Voice 39: instead of mandatory to include we should change that language if we can lori on 1.3 to must

[0:40:48] Voice 39: must address in local community plans thank

[0:40:53] Voice 17: you yeah

[0:40:54] Voice 39: and then I think related to the prior two

[0:40:58] Voice 39: comments on 1.3 it would say instead of say not mandatory it would say should address

[0:41:10] Voice 39: in the brackets sorry I'm not seeing the change on the screen

[0:41:22] Trustee Luckham: Lori is busy working at it I think she's going to move it over there

[0:41:26] Trustee Luckham: oh

[0:41:26] Voice 39: okay oh there

[0:41:28] Voice 39: we go thank you laurie thank you i see it thank you but that's wonderful thank you

[0:41:33] Voice 39: okay so i think that covers some of the um so yeah and so instead of saying under in the first

[0:41:40] Voice 39: brackets not mandatory but encouraged we just put should ingress should address so we can take out

[0:41:45] Voice 39: the other not mandatory but encouraged and that gets much clearer at what people have just named

[0:41:53] Voice 39: Thank you.

[0:41:54] Voice 39: Trustee Scott and Trustee Johnson, if I can have your hands down.

[0:41:57] Voice 39: Trustee Langrace.

[0:41:58] Voice 37: Yeah, just in regards to 1.3, currently our trust policy statement uses the phrase must address.

[0:42:06] Voice 37: And to me, that's an ambiguous statement.

[0:42:08] Voice 37: A must address banning of something means you just have to ask the question whether you should or should not.

[0:42:15] Voice 37: Although I think we've intended to interpret it as meaning that you must do this.

[0:42:19] Voice 37: so i'm not sure are you intending that we're going to change the must address to should address

[0:42:28] Voice 39: no so there would be two different pieces and again this would be clarified in the actual

[0:42:33] Voice 39: revision um and as the next council picks it up so there would be two different pieces the

[0:42:38] Voice 39: directive policies would be those you must do it in your in your official community plan how you

[0:42:43] Voice 39: you do that is a local choice but you must do it um the the recommended policies would be these are

[0:42:51] Voice 39: are things you should do potentially they're more detail of how you could do um particular

[0:42:57] Voice 39: implementations but they're they're not must address things okay

[0:43:03] Voice 37: well you

[0:43:04] Voice 39: say must address

[0:43:05] Voice 37: do you mean must or should address are the two options

[0:43:09] Voice 39: must yeah must being

[0:43:11] Voice 39: the directive and

[0:43:13] Voice 39: should being and the language can be debated by the new trust policy the new trust council but

[0:43:19] Voice 39: the intent is that the directive policies are things that we can check and if they're not

[0:43:24] Voice 39: there we kick the ocps back and the and the bylaws back and the shoulds are they're open to

[0:43:30] Voice 39: encouragement but we can't hold people to them yeah

[0:43:34] Voice 37: because every uh directive right now says

[0:43:36] Voice 37: must address so it means going through all these directives and deciding which should be a should

[0:43:42] Voice 37: and which should be a must and that's

[0:43:44] Voice 39: correct that'd be

[0:43:45] Voice 37: an extensive piece of work and yeah

[0:43:47] Voice 37: okay that's

[0:43:48] Voice 39: what it means yeah but that was the recommendation from the public that there was too

[0:43:52] Voice 39: many directive policies and that we could streamline them um and give a little more

[0:43:56] Voice 39: local control to how things got implemented yeah uh trustee patrick hello

[0:44:04] Trustee Patrick: and thanks thanks to uh

[0:44:07] Trustee Patrick: trust programs committee for doing all this work i just have a couple comments i like the idea of

[0:44:13] Trustee Patrick: the handbook i don't know if i like the name of it yet if it's a handbook guidebook but i think we

[0:44:19] Trustee Patrick: should call it out that this is not just i think we you you did talk about education so i think

[0:44:25] Trustee Patrick: education and communications really needs to be a clear objective of why we're doing that handbook

[0:44:30] Trustee Patrick: so it's not just the trustees reading it it's the you know people who are trying to understand

[0:44:34] Trustee Patrick: uh that you know who want to understand the trust policy statement and its significance to

[0:44:40] Trustee Patrick: what's what is done um so that and 1.4 i don't know if that's a possibility to really stress

[0:44:47] Voice 39: that so

[0:44:48] Voice 39: can i suggest maybe trustee patrick that it would be draft a companion handbook

[0:44:53] Voice 39: handbook to foster communication within and across the trust

[0:44:59] Voice 40: would that um oops

[0:45:06] Voice 39: did i lose

[0:45:07] Voice 39: trustee patrick yep no i'm just thinking um

[0:45:10] Trustee Patrick: i i think so as long as it's clear that yeah that's

[0:45:16] Trustee Patrick: you know that we're the consumption is potential you know others than yeah internal so i think i

[0:45:21] Trustee Patrick: think that does it and then i like you know 1.6 being exploring that language i think is good um

[0:45:30] Trustee Patrick: i wonder if we should go further to me there's bits here part of it is we don't ever want to

[0:45:37] Trustee Patrick: have a policy statement go you know 20 30 years without being touched again

[0:45:41] Voice 29: um

[0:45:42] Trustee Patrick: so is that could

[0:45:46] Trustee Patrick: that be more stronger by talking about sort of monitoring and performance i mean we should have

[0:45:50] Trustee Patrick: some you know objectives that we're we're making sure this is working so it's the implementation

[0:45:57] Trustee Patrick: really of how we go from once this is updated to how how does it get implemented how does it get

[0:46:04] Trustee Patrick: get updated um and

[0:46:07] Voice 39: those are things trustee patrick that are in the policy state implementation

[0:46:11] Voice 39: pieces so doing that 1.6 would actually cover what you're mentioning okay i

[0:46:16] Trustee Patrick: think performance i think

[0:46:18] Trustee Patrick: i hope we're moving more toward that so that there's triggers all

[0:46:22] Voice 39: right thank you uh chair

[0:46:25] Voice 39: luckham and then trustee scott and again i really want to focus people we're on structural revisions

[0:46:31] Voice 39: because there's a many other things will unfold here uh chair luckham right

[0:46:36] Trustee Luckham: uh thank you to uh

[0:46:37] Trustee Luckham: trustee patrick for the amendments to 1.4 i wouldn't want because we're going into a little

[0:46:43] Trustee Luckham: detail about fostering communication i think that on that same line it should say a draft

[0:46:49] Trustee Luckham: companion handbook to inform trustees and to foster communication that'd be great it's a

[0:46:56] Trustee Luckham: that's an important element of this

[0:46:58] Voice 39: perfect that sounds great uh trustee scott thank you

[0:47:08] Voice 8: i think it's to inform more than trustees i mean i think it's the population on our islands yes and

[0:47:17] Voice 39: i'm going to pause us here because we're starting to circle in on a communication

[0:47:21] Voice 8: so

[0:47:21] Voice 27: i'm going to pause

[0:47:23] Voice 39: because that is what we're meaning with fostering communication within and

[0:47:28] Voice 39: across the trust and the wording of this is not we're not making a legal document here what we're

[0:47:33] Voice 39: doing is we're making recommendations to the next trust so i really don't want us to wordsmith over

[0:47:37] Voice 39: wordsmith things if we can well

[0:47:40] Voice 8: i think we need meaning that people are going to understand

[0:47:43] Voice 39: so can you give me specific words that are going to change

[0:47:46] Voice 39: i think

[0:47:49] Voice 8: it's to to foster draft a companion handbook to foster better understanding

[0:48:01] Voice 8: and that's what it's about better understanding and includes greater detail on the rationale

[0:48:07] Voice 8: that's what it's about to me it's about better understanding for trustees and anyone else who

[0:48:12] Voice 8: reads it

[0:48:13] Voice 39: okay so draft a companion handbook to to foster

[0:48:18] Voice 8: better understanding okay

[0:48:25] Voice 39: i'm going to

[0:48:25] Voice 39: suggest a change to make this readable so draft a companion handbook to foster better understanding

[0:48:30] Voice 39: for trustees i

[0:48:33] Voice 8: don't think it has to say anything i don't think it has to mention trustees just to

[0:48:38] Voice 8: foster better understanding yeah

[0:48:40] Voice 39: there's multiple people like wanting trustees and community here

[0:48:44] Voice 39: so so for trustees and um across and then then laurie if we can take out um and to foster

[0:48:53] Voice 39: communication within and across leave the across sorry leave the across okay try that to foster

[0:49:01] Voice 39: or better understanding for trustees and across the trust sure

[0:49:08] Voice 16: okay

[0:49:09] Voice 39: that helps us get at communities

[0:49:10] Voice 39: in detail okay i'm going to pause us on any more sort of wordsmithing on 1.4 unless you really

[0:49:17] Voice 39: radically change the meaning um trustee language yeah

[0:49:21] Voice 37: just going back to 1.3 i agree with the

[0:49:24] Voice 37: change should address but not the must address that the under director shouldn't say must include

[0:49:30] Voice 37: include okay so must include

[0:49:33] Voice 39: yeah and then take out address okay thank you

[0:49:40] Voice 39: thank you

[0:49:42] Voice 39: all right i'm gonna pause us on wordsmithing here because i think we have the intent if there's no

[0:49:48] Voice 39: shifts in the intent of this then i'm i'm gonna ask us to go ahead and put these recommendations

[0:49:53] Voice 39: forward and i think trustee peterson is good to go for that you have to read the whole thing

[0:49:59] Voice 39: trustee peterson i

[0:50:05] Voice 40: don't hear you okay

[0:50:10] Voice 23: i move that trust council request staff to make the

[0:50:14] Voice 23: following changes to the structure of the draft new island policy statement bylaw number 183

[0:50:20] Voice 23: for trust programs committee and executive committee review 1.1 remove detailed coordination

[0:50:28] Voice 23: policies from each subsection and instead develop more general coordination principles in accordance

[0:50:33] Voice 23: for the object of the trust 1.2 remove detailed commitments trust council from each subsection and

[0:50:41] Voice 23: instead develop more general guiding principles in accordance with the objective trust 1.3 add

[0:50:47] Voice 23: a new category of recommendation policies for local trust committees and island municipalities

[0:50:52] Voice 23: in addition to the existing category of directive policies must include in local official community

[0:51:00] Voice 23: community plans and regulatory bylaws.

[0:51:04] Voice 23: 1.4, draft a companion handbook

[0:51:07] Voice 23: to foster better understanding for trustees

[0:51:09] Voice 23: and across the trust that includes greater detail

[0:51:11] Voice 23: of the rationale for policies

[0:51:13] Voice 23: and how local trust committees and Island municipalities

[0:51:16] Voice 23: are expected to implement each policy.

[0:51:19] Voice 23: 1.5, separate out introductory history sections

[0:51:23] Voice 23: from the official bylaw

[0:51:25] Voice 23: and place them in the companion handbook.

[0:51:28] Voice 23: 1.6, explore updating and integrating the trust

[0:51:32] Voice 23: trust council's policy statement amendment policy 1.2.1 and policy statement implementation policy

[0:51:38] Voice 23: 1.3.1 into the draft policy statement by law can

[0:51:43] Voice 39: i have a seconder jane are you seconder okay so

[0:51:47] Voice 39: trustee wolverton and i i see thank you laurie for doing the editing but i need i need the um

[0:51:53] Voice 39: motion in final form and the second parentheses um it it said should address in that parentheses

[0:52:03] Voice 39: it got removed and then everything that was cut out i just need it cut out so that it's

[0:52:13] Voice 39: because the final motion is is the stuff without the thank you very much yeah

[0:52:17] Voice 39: must include okay so now must include needs a parentheses right behind it oh no no it's okay

[0:52:25] Voice 39: Okay, no, no, you're right, you're good.

[0:52:26] Voice 39: The should address needs parentheses around it.

[0:52:37] Voice 40: Okay, anything else, trustees across the church?

[0:52:44] Voice 39: Okay, that looks good.

[0:52:47] Voice 39: All right, any further conversation?

[0:52:52] Voice 39: All right, digital hands, please.

[0:52:53] Voice 39: All those in favor?

[0:52:56] All

[0:53:04] Voice 40: right, thank you very much, trustees.

[0:53:05] Voice 40: Hands down,

[0:53:06] Voice 39: that is unanimous for all those here.

[0:53:10] Voice 17: I don't think that 1.3 needs parentheses around should address.

[0:53:15] Voice 17: i think that's wrong islands

[0:53:17] Voice 39: municipality should address oh you're i think you're correct um i

[0:53:22] Voice 39: think you're correct trustee johnson so go ahead and take out the parentheses that's a minor

[0:53:28] Voice 39: okay okay thank you very much grammar on the fly thank you all right so we're going to move down

[0:53:36] Voice 39: to part two we

[0:53:38] Trustee Luckham: call for those opposed i don't believe

[0:53:40] Voice 39: oh no it was unanimous for everyone

[0:53:42] Voice 39: want to know what was here i looked at the entire roster okay

[0:53:46] Trustee Luckham: um

[0:53:50] Voice 39: so that passed i think i have to

[0:53:51] Voice 39: say that it

[0:53:52] Voice 40: passed um

[0:53:54] Voice 39: all right so part two revision of existing content so there was a lot

[0:54:00] Voice 39: of feedback on different pieces so these are the pieces that um the trust programs committee

[0:54:05] Voice 39: suggests um that we make as content revisions so one is around private docs so that we refine

[0:54:14] Voice 39: Define the drafting of the directive policy prohibiting new private docks to highlight areas of concern.

[0:54:19] Voice 39: For example, prohibiting or limiting new private docks in areas that have been identified as culturally significant or in locations with, sorry, culture significant for First Nations or in critical habitat areas.

[0:54:33] Voice 39: And also requiring the issue of cumulative effects assessments prior to approval.

[0:54:38] Voice 39: So that the framing of docks that way is not just that they're outright prohibited, but they're prohibited in this without this information that will help.

[0:54:49] Voice 39: Additionally, thinking about the refining of agriculture policies to highlight the value of sustainable agriculture.

[0:54:57] Voice 39: So that would be really helpful.

[0:55:01] Voice 39: Thinking about prohibiting new seawalls and hard shoreline.

[0:55:06] Voice 39: this was it came up because of some of the issues related to protection of first nations heritage

[0:55:11] Voice 39: sites there was a issue related to hard protection around that so it just isn't as quite as simple

[0:55:19] Voice 39: so really thinking about um directing local trust committees and municipalities to

[0:55:25] Voice 39: particular to stipulate particular requirements so like to to get local control over some of those

[0:55:33] Voice 39: details um instead of a just broad mandate nothing to like specify locally what works um

[0:55:40] Voice 39: but to encourage to to name that it should be some restriction um regulation of tree cutting

[0:55:51] Voice 39: um so that we remove this at the moment um uh acknowledging that this is an advocation and we

[0:56:02] Voice 39: We don't have that power right now to regulate tree cutting.

[0:56:07] Voice 39: This is a challenging one because like there is forest management DPAs that we potentially

[0:56:12] Voice 39: can put forward.

[0:56:13] Voice 39: Tree cutting specifically is a challenge to frame it that way as we don't have like explicit

[0:56:20] Voice 39: tree cutting restrictions.

[0:56:22] Voice 39: So that one is, I would love to hear thoughts from folks not on the trust policy committee

[0:56:27] Voice 39: around that.

[0:56:28] Voice 39: and maybe Delaney I'll ask you to kind of unpack that one a little bit more because I'm not doing

[0:56:34] Voice 39: a very good job on it right now and then the last one was explore the inclusion in the general

[0:56:42] Voice 39: principle section that we're having around really thinking about that precautionary principle and

[0:56:49] Voice 39: providing a clear definition for that because that's kind of vague right now so providing a

[0:56:54] Voice 39: a little more clarity around that and potentially some additional sort of implementation thoughts

[0:57:00] Voice 39: or resources in the guidebook. All right, Delaney, can you unpack a little bit more around

[0:57:06] Voice 39: 2.4 in particular? Is it 2.4?

[0:57:11] Voice 38: Yes, sure. And there is a little bit of background in the

[0:57:14] Voice 38: in the background section of the RFE on that particular one, but I'll just highlight that

[0:57:20] Voice 38: But currently in the draft policy statement, there are simply commitments of trust counsel and coordination, or otherwise known as advocacy policies, around this particular issue.

[0:57:34] Voice 38: And so based on the resolutions you've already passed or recommendations you've passed in the structural section, those would be naturally removed because they are simply advocacy or aspirational in nature.

[0:57:48] Voice 38: so it's not meaning that trust council would necessarily not continue with that work in terms

[0:57:56] Voice 38: of coordinating with the province and advocating for that authority but it need not be in the

[0:58:01] Voice 38: policy statement at this at this point in time and

[0:58:07] Voice 39: i have to say like on a on a personal level

[0:58:09] Voice 39: for me that one's a struggle because like tree cutting is a massive problem on north pender and

[0:58:14] Voice 39: enforced management practices, but I also want to respect the boundaries of what we can do

[0:58:19] Voice 39: given our current authority and make sure that we actually like that. Our trust policy statement has

[0:58:28] Voice 39: authority because it's speaking from our delegated authority at the moment,

[0:58:32] Voice 39: not to say that I don't, I wouldn't want that as an additional delegated authority.

[0:58:36] Voice 39: All right. Comments, thoughts, please be specific. If you have suggested text or changes to make

[0:58:43] Voice 39: make Trustee Langerais yeah

[0:58:45] Voice 37: just a question around 2.1 and 2.3 and thinking back to the

[0:58:50] Voice 37: first structural changes these could potentially be a must include but consider this or uh should

[0:58:59] Voice 37: address these issues considering these and that would be one of the big dialogue I think the

[0:59:05] Voice 37: extensive dialogue on which way it goes as a as a directive or as a recommendation with criteria

[0:59:11] Voice 37: criteria.

[0:59:13] Voice 39: And I think the intent of these would be to have it as a must include something and then

[0:59:20] Voice 39: potentially some additional recommended policies on how you could potentially include it. So I

[0:59:25] Voice 39: have a general statement that's a must, but then some specific options.

[0:59:30] Voice 37: That's, yeah, I agree with

[0:59:32] Voice 37: that.

[0:59:33] Voice 39: Trustee Peterson.

[0:59:36] Voice 23: Thank you, Chair. On 2.4 about the tree cutting regulatory authority,

[0:59:42] Voice 23: I'd just like to remind everyone that we do have a request to the province to give local trust committees that authority.

[0:59:49] Voice 23: And speaking from Laskete Island, I think that that is viewed by the general public as a much more appropriate approach.

[1:00:00] Voice 23: a regional uh strategy oh i mean i understand the idea behind a regional strategy but i think in

[1:00:05] Voice 23: terms of of um the public appetite certainly here on luskete that um going with the local trust

[1:00:13] Voice 23: committees having that authority is is much more acceptable and

[1:00:18] Voice 39: uh tim you also made me just

[1:00:20] Voice 39: realize like there there it's not that we're removing forest management policies that's not

[1:00:24] Voice 39: what we're doing at all there are other forest management policies already in place it was just

[1:00:28] Voice 39: thought that this specific one was um outside the the current powers and potentially more of a local

[1:00:35] Voice 39: government issue yeah so there is still things like you know appropriate force management related

[1:00:40] Voice 39: to you know shifting climate those types of things are still in there um all right uh trustee

[1:00:46] Voice 39: wolverton yes

[1:00:49] Voice 32: we do have a tree cutting dpa that covers all of galliano just so you

[1:00:55] Voice 39: know so yeah

[1:00:56] Voice 39: Yeah, no, I am well aware of it and really would like to think about things like that

[1:01:01] Voice 39: on Pender.

[1:01:03] Voice 39: And I don't want to totally open the box right now around that.

[1:01:07] Voice 39: But the way that we're thinking about it here is related to forest management with respect

[1:01:14] Voice 39: to groundwater, with respect.

[1:01:16] Voice 39: So we're thinking about it as an integrated thing, which is fully inside already existing

[1:01:19] Voice 39: policies in the trust policy statement.

[1:01:22] Voice 39: It's just that language around tree cutting that was flagged as potentially outside our

[1:01:26] Voice 39: boundary as a trust as a island's trust policy statement i don't mean we

[1:01:31] Voice 32: still have the issue of

[1:01:33] Voice 32: the the pmfl holding so much land here i

[1:01:36] Voice 32: know yeah and and that we need to continue to advocate

[1:01:40] Voice 32: with the province to give us a

[1:01:43] Voice 39: little more authority there yeah absolutely and that being

[1:01:47] Voice 39: said i completely agree and as soon as we got that authority on the full level i would advocate for

[1:01:53] Voice 39: us to like put it into the trust policy statement absolutely um trustee patrick

[1:02:01] Voice 39: oops i was

[1:02:03] Trustee Patrick: already off mute um the one a 2.2 on agriculture um i know this one is of particular

[1:02:13] Trustee Patrick: interest on salt spring and i believe pender as well and others have denman i know is doing their

[1:02:19] Trustee Patrick: farm plan and um and i know we had specific requests from the salt spring ag agricultural

[1:02:27] Trustee Patrick: alliance back in 2021 um that they really wanted to note that agriculture is an important contributor

[1:02:38] Trustee Patrick: to the the preservation and protection of land and economic vitality for the um and compatible

[1:02:45] Trustee Patrick: with reconciliation and climate change and they had asked specifically that we keep

[1:02:50] Trustee Patrick: two of the policies from the previous version be specifically included in this next draft

[1:03:02] Trustee Patrick: and i'm i have the language from those but um

[1:03:07] Voice 39: and i think we aren't suggesting removing anything at

[1:03:12] Voice 39: this moment. We're just suggesting that we refine the agricultural policies. So I think if there

[1:03:19] Voice 39: are specific policies that you'd want to, or specific clauses that you'd want to keep, we

[1:03:25] Voice 39: should just tag that into the notes for the new trust council. So what I would suggest is if you

[1:03:35] Voice 39: if you send an email specifically to delaney so it's on record with the 2050 saying these

[1:03:41] Voice 39: policies just as a reference for the um actually i'm going to pause delaney what's the best way

[1:03:48] Voice 39: to make sure on the official record that the two things that trustee patrick's recommending get

[1:03:53] Voice 39: flagged for the new council as yeah

[1:03:57] Voice 38: so it's it's a bit of it's a bit difficult right now to be

[1:04:01] Voice 38: too specific on the rewrite because one of those policies trustee Patrick is a coordination policy

[1:04:09] Voice 38: which would naturally be removed as per your structural recommendations

[1:04:13] Voice 38: so I do know the correspondence you're referring to it's sort of top of mind for us

[1:04:18] Voice 38: so I'll make sure that we can well you can pass a resolution or as trustee Morrison suggested

[1:04:27] Voice 38: suggested um send it to islands 2050 but it already is there in the record um i'm not quite

[1:04:34] Voice 38: sure um how to if it's necessary maybe i'll ask claire to weigh in whether it's necessary to pass

[1:04:41] Voice 38: a resolution on this particular issue it is top of mind for us though um to honor that correspondence

[1:04:51] Voice 5: certainly the correspondence in the record i think staff have really looked at it and considered it

[1:04:55] Voice 5: and this is our along with the other feedback we received which includes feedback from first

[1:05:00] Voice 5: nations um one of the one the particular policy we have in the existing policy statements describes

[1:05:06] Voice 5: agriculture as traditional and valuable and so this was an attempt to refine that to some extent

[1:05:12] Voice 5: that we're still highlighting the valuable nature of agriculture um and then suggesting preferred

[1:05:17] Voice 5: approaches so at this time certainly we welcome ongoing correspondence and feedback um to the

[1:05:23] Voice 5: have this 2050 address but at this time I don't believe we would need a further summary of that

[1:05:28] Voice 5: letter and certainly staff are looking at it and thank the contributors.

[1:05:34] Voice 38: I'd also add that later

[1:05:35] Voice 38: on in your set of recommendations you'll be reviewing one about working with the Ministry

[1:05:44] Voice 38: of Agriculture on some of their own correspondence and it would also be fleshed out in during that

[1:05:50] Voice 38: conversation um yeah trustee patrick is there a

[1:05:56] Voice 40: direction that you'd like well

[1:05:58] Trustee Patrick: i think it just i

[1:05:59] Trustee Patrick: think it's just very important uh that you know the farms are absolutely important to the rural

[1:06:04] Trustee Patrick: character that we have on the islands not only that to the food that with climate change they're

[1:06:09] Trustee Patrick: only going to play a more and more important role so i think we just have to find a way to make sure

[1:06:13] Trustee Patrick: that language is very clear um that you know appropriate farms or the islands which is

[1:06:18] Trustee Patrick: generally what we've had have been you know there there is inappropriate uh farm action when someone

[1:06:25] Trustee Patrick: builds a you know an entire cannabis operation but anyway um so

[1:06:29] Voice 39: i'm i guess i'm just asking

[1:06:30] Voice 39: specifically is there any additional action that you need us to take right now to ensure that or

[1:06:35] Voice 39: suggestions that you have that we can um on the record here either

[1:06:40] Trustee Patrick: if we could maybe add note to

[1:06:41] Trustee Patrick: the minutes that make a specific reference to the june 22nd 2021 letter from the salt spring

[1:06:48] Trustee Patrick: Spring Island Agricultural Alliance. That would be great. That would be good. And then I have one

[1:06:53] Trustee Patrick: more comment on 2.5. While I absolutely understand and agree with grounding all decisions in the

[1:07:01] Trustee Patrick: precautionary principles, we are also into a climate emergency and crisis. And I think we

[1:07:07] Trustee Patrick: have to be prepared that sometimes we're going to have to make bold actions that we may not have

[1:07:15] Trustee Patrick: everything we need to make the decision, but we have to move quickly. So I think we've got a

[1:07:19] Trustee Patrick: balance that with we don't always want to have say everything has to be precautionary principles

[1:07:24] Trustee Patrick: there may we we also want people to be thinking innovatively and some may need to respond quickly

[1:07:30] Trustee Patrick: with something yes

[1:07:32] Voice 39: and just as a clarification the precautionary principle isn't necessarily

[1:07:36] Voice 39: saying that we can't respond quickly it's saying that in the absence of full scientific information

[1:07:41] Voice 39: information we take um actions that protect the environment over actions that um necessarily um

[1:07:51] Voice 39: like we we don't necessarily wait for full scientific information to be able to take

[1:07:57] Voice 39: action so actually it's very consistent with what you just said okay as

[1:08:00] Trustee Patrick: long as that's clear thank

[1:08:02] Voice 39: you and that will hold the goal of 2.5 is actually to get a more clear definition of the precautionary

[1:08:09] Voice 39: principle on the table so that we have clarity on that on things like you're talking about all right

[1:08:16] Voice 39: trustee johnson and then trustee wright and then trustee dodds i

[1:08:19] Voice 17: have two points the first one is

[1:08:21] Voice 17: brief it's 2.4 regulated regulatory authority is not our only method of influencing what happens

[1:08:29] Voice 17: we need cooperation of the citizens and the visitors to the trust area and if we have that

[1:08:36] Voice 17: we can encourage forest preservation, minimal impacts on it, not just through regulatory

[1:08:44] Voice 17: authority. My main point is 2.1. I'd like to say something there that includes the

[1:08:53] Voice 17: culturally important sites to current residents and visitors. When a dock is put on the shore,

[1:09:01] Voice 17: on the foreshore, it's a loss of the public land, the public shore, the public foreshore,

[1:09:08] Voice 17: particularly when the tide goes out, as it does in the summertime. What's a relatively small dock

[1:09:15] Voice 17: has a big looming presence when there's no water around most of it, and it impinges on

[1:09:21] Voice 17: land that's used. So I would ask that areas that the public use be particularly

[1:09:28] Voice 17: particularly careful in granting private docks because it does privatize that space.

[1:09:35] Voice 39: So can I suggest then that we identify where it says in 2.1, identified as culturally significant

[1:09:42] Voice 39: for First Nations?

[1:09:46] Voice 16: I was,

[1:09:47] Voice 39: you could just

[1:09:48] Voice 16: say, sorry.

[1:09:49] Voice 39: Okay, areas defined as community,

[1:09:54] Voice 39: defined for, as community interest

[1:09:59] Voice 39: or as of something like that?

[1:10:02] Voice 17: Or just, would it be okay to say

[1:10:04] Voice 17: first areas are culturally important

[1:10:06] Voice 17: to First Nations and current residents and visitors?

[1:10:11] Voice 39: There's a slight difference there

[1:10:13] Voice 39: that I don't want to conflate those two if we can,

[1:10:16] Voice 39: just from a reconciliation point of view.

[1:10:18] Voice 39: I'd like to hold them separately.

[1:10:20] Voice 39: And

[1:10:21] Voice 17: areas currently used by the public.

[1:10:24] Voice 39: Yeah, okay.

[1:10:25] Voice 39: So, Laurie, identified as culturally significant

[1:10:28] Voice 39: for First Nations, comma,

[1:10:33] Voice 39: and are areas identified by communities, comma,

[1:10:47] Voice 39: and then we don't need that and before the areas okay so let me just read that just make sure it

[1:10:55] Voice 39: sounds right so in areas that have been identified as culturally significant for first for first

[1:11:00] Voice 39: nations and then we don't need that areas either identified by communities or in locations that

[1:11:07] Voice 39: provide habitat for species that sounds okay so that gets i think the idea trustee johnson that

[1:11:12] Voice 39: that you're trying to get at.

[1:11:14] Voice 17: Yeah, I'd sort of like the identified by communities

[1:11:17] Voice 17: to have a bit more community use or something.

[1:11:20] Voice 39: Identified for community use.

[1:11:22] Voice 39: Okay, yeah,

[1:11:24] Voice 39: thank you.

[1:11:25] Voice 39: You're welcome.

[1:11:26] Voice 39: I think we're Trustee Wright.

[1:11:28] Voice 39: Trustee Patrick, did you put your hand up again

[1:11:30] Voice 39: or is it still up?

[1:11:31] Voice 39: Okay, Trustee Wright.

[1:11:34] Voice 10: Yeah, I think carrying on from Trustee Johnson,

[1:11:37] Voice 10: I think this whole thing could be sort of

[1:11:40] Voice 10: a little easier resolve by by not considering the word prohibiting and simply requesting

[1:11:46] Voice 10: local trust committees to remove docs as a outright use and then each area can be

[1:11:56] Voice 10: looked at in an application I think it simplifies it it takes the word prohibit out of the language

[1:12:05] Voice 10: which a lot of the people are finding offensive.

[1:12:10] Voice 10: And I just think it's a lot simpler application

[1:12:14] Voice 10: and it gives us direction that doesn't sort of go on

[1:12:16] Voice 10: about a lot of unnecessary talking.

[1:12:21] Voice 10: The second, the last one was 2.25.

[1:12:23] Voice 39: So Trustee Wright, I need to get an edit on the table

[1:12:26] Voice 39: for that before you move on.

[1:12:28] Voice 39: So-

[1:12:29] Voice 39: Well,

[1:12:30] Voice 10: refine the draft directive policy to request

[1:12:33] Voice 10: or to that LTCs must remove DOCS as a outright permitted use.

[1:12:45] Voice 10: And

[1:12:49] Voice 39: instead highlight areas of concern.

[1:12:53] Voice 39: The rest of the language there is actually important

[1:12:56] Voice 39: and was fairly debated inside the Trust Programs Committee,

[1:13:00] Voice 39: so I don't want to nix it all.

[1:13:02] Voice 39: But I understand what you're saying about prohibited.

[1:13:04] Voice 39: So refine the draft directive policy to address the LTCs,

[1:13:07] Voice 39: remove docs as an outright use and instead define areas of concern or and and define areas of

[1:13:17] Voice 39: concern maybe or

[1:13:25] Voice 10: consider areas of concern in the application process yes

[1:13:33] Voice 39: okay that's getting more

[1:13:35] Voice 39: at what we're saying so i'm permitted use and consider areas of concern um in the application

[1:13:42] Voice 39: process okay yeah

[1:13:47] Voice 10: and then for example blah blah blah okay

[1:13:51] Voice 39: okay thank you uh what was your second

[1:13:54] Voice 39: one the

[1:13:55] Voice 10: second is 2.5 uh precautionary uh principle you're right it's it's any action

[1:14:01] Voice 10: or policy that has a risk or suspected of a risk uh that may cause harm to the public or to the

[1:14:09] Voice 10: environment and that is usually because the scientific data that is available is not complete

[1:14:15] Voice 10: or is is not there so i think that's an important um statement to make um and i think we don't have

[1:14:24] Voice 39: to edit that right now though because that's that will just that's what that's doing is refining it

[1:14:29] Voice 39: yeah go for

[1:14:29] Voice 10: it yeah i get that and and i think in particular um i'd like to utilize um suggest that

[1:14:37] Voice 10: that we revisit desalination.

[1:14:43] Voice 10: And I say that because after listening

[1:14:46] Voice 10: to what we heard last night about the water shortage,

[1:14:49] Voice 10: I think desalination plants are going to start,

[1:14:52] Voice 10: begin to take on more use within the islands

[1:14:56] Voice 10: and the precautionary principle with those things

[1:15:00] Voice 10: would dictate that we have some sort

[1:15:04] Voice 10: of application process for them.

[1:15:06] Voice 10: and so I don't know how but I think it should I know that council removed them for political

[1:15:13] Voice 10: reasons because there's such an outcry but I think that it's an important issue and I think

[1:15:18] Voice 10: it should be reintroduced so

[1:15:20] Voice 39: if we can Delaney if we can just it is on the backup list of things to

[1:15:24] Voice 39: consider in the future trustee right just so you know like anything that

[1:15:27] Voice 39: was removed right now is

[1:15:29] Voice 39: It's still on the backup kind of thinking

[1:15:31] Voice 39: list for revision.

[1:15:33] Voice 27: Yeah, for sure.

[1:15:34] Voice 39: Yeah.

[1:15:35] Voice 39: Okay.

[1:15:36] Voice 39: I really do need to make sure that people that are adding thoughts are adding to this section and not things that have been said.

[1:15:45] Voice 39: Trustee Dodds.

[1:15:48] Voice 11: I want to speak to the CWOLs.

[1:15:51] Voice 11: So I don't like the language at the language.

[1:15:55] Voice 11: So I specifically changed it at where you say to stipulate.

[1:15:59] Voice 11: I think we should be saying to consider guidelines for new seawalls as found in the

[1:16:04] Voice 11: Green Shores Standard. The idea that I could actually on my island set a height limit that

[1:16:10] Voice 11: would do every single shoreline on my island would be totally inappropriate. We all have

[1:16:15] Voice 11: totally different shores on our islands. We need to be, I think, referring back to the Green Shores

[1:16:20] Voice 11: Program. And then so we would take out to stipulate certain requirements for new seawalls in their

[1:16:26] Voice 11: local area such as setback or height limitations and replace it with to consider guidelines for

[1:16:34] Voice 11: new seawalls as found in green shores standards i may be incorrect about the green shore standards i

[1:16:48] Voice 11: couldn't access it during this zoom meeting and david can speak to it but the concept is that

[1:16:55] Voice 11: for us to be so specific as in my community say your seawall can only be one foot two foot three

[1:17:01] Voice 11: foot um simply won't work in some of the and we have some very serious situations um in our fully

[1:17:07] Voice 11: developed waterfront that are

[1:17:09] Voice 11: going to require some flexibility and

[1:17:11] Voice 39: and this was actually meant

[1:17:13] Voice 39: the way it was worded was meant to give local flexibility um and the last piece where it says

[1:17:19] Voice 39: please don't erase that yet please don't erase that yet um where it says encouraging soft shoreline

[1:17:26] Voice 39: approaches that included the green shores but we didn't want to say only green shores because there

[1:17:32] Voice 39: has been a few situations in the islands where we needed hard shore guidelines like um like actual

[1:17:39] Voice 39: you know armoring thank you very

[1:17:41] Voice 39: specific reasons okay

[1:17:43] Voice 11: okay so that that's what i wasn't sure about

[1:17:46] Voice 11: in terms of the green shores i'm gonna go off because i've got my video again i've not got a

[1:17:51] Voice 11: a good signal this morning um but i still don't like the language where we say stipulate um so

[1:17:57] Voice 11: we need to somehow find a compromise there i'm so fine take

[1:18:01] Voice 11: green shores out no

[1:18:03] Voice 39: i like what you're

[1:18:04] Voice 39: saying though janine so to consider guidelines as found in the green shores or other soft shore

[1:18:09] Voice 39: approaches i think it's okay

[1:18:12] Voice 39: that sounds

[1:18:13] Voice 11: good to me we just

[1:18:15] Voice 39: need to have

[1:18:15] Voice 11: that flexibility yeah

[1:18:16] Voice 11: for sure i'm

[1:18:17] Voice 11: assuming all islands i know in main island you have to have a variance permit to go

[1:18:22] Voice 11: ahead and

[1:18:22] Voice 11: see what you can so yeah there

[1:18:24] Voice 11: is a standard set and then you need the engineering

[1:18:28] Voice 11: report to go with that okay

[1:18:29] Voice 39: and so i think the other thing to address your concern is to take

[1:18:34] Voice 39: out that stipulate so um so to consider guidelines as found in green shores or other soft shoreline

[1:18:39] Voice 39: approaches um uh to set requirements for um shoreline preservation and i think we just

[1:18:54] Voice 39: leave it at that right now understanding and so then we can take out the remainder

[1:19:03] Voice 39: um shoreline preservation and then we can take out the remainder because really what we're trying

[1:19:07] Voice 39: to get at is we're trying to get at that idea of local control on how it's done yes and like

[1:19:11] Voice 39: encouragement of those soft shore approaches sounds much better

[1:19:15] Voice 11: to me so thank you

[1:19:17] Voice 39: okay um

[1:19:18] Voice 39: okay trustee rogers and just one second before we go to trustee rogers um delaney i saw you had

[1:19:27] Voice 39: your hand up where you weren't wanting clarification on something uh

[1:19:30] Voice 38: yeah i just

[1:19:31] Voice 38: wanted to highlight some constraints you have so and i i see david merler has his hand up i think

[1:19:36] Voice 38: he can speak better to what i was going to say and

[1:19:40] Voice 39: again i really don't want us to get into a

[1:19:43] Voice 39: detailed argument about seawalls or not because that's absolutely something that the next trust

[1:19:48] Voice 39: council is going to do not us so i just

[1:19:51] Voice 39: want to really name that this

[1:19:53] Voice 38: is more um some of the

[1:19:54] Voice 38: language here is problematic and unimplementable um so i just want to highlight so

[1:20:00] Voice 39: david if you

[1:20:01] Voice 39: can clarify on

[1:20:02] Voice 39: that yeah

[1:20:03] Voice 34: thank you thank you Delaney for item 2.1 there's an inherent conflict

[1:20:09] Voice 34: there it's a directive policy but we can't request that trust committee must do something so I think

[1:20:18] Voice 34: the wording there just needs to be changed from request to require just to make sure

[1:20:22] Voice 34: that we are

[1:20:23] Voice 34: continuing to consider this a directive policy just

[1:20:26] Voice 27: want to make sure

[1:20:27] Voice 34: the council is clear about

[1:20:28] Voice 34: about that yeah um and then yeah i'm okay actually with the amendments now for 2.3

[1:20:35] Voice 34: because this one is a directive policy and you are providing some guidance as to what local trust

[1:20:44] Voice 34: committee should be considering or must be considering so you're providing some um leeway

[1:20:50] Voice 34: for them to look at different ways to do it so i think that would be fine actually

[1:20:54] Voice 39: david you also

[1:20:55] Voice 39: highlight something that now that we've changed the structure there it could be

[1:20:59] Voice 39: that we refine draft directive and recommended policies in each of these

[1:21:04] Voice 39: because some of these things will pull out to be directed policies and others

[1:21:08] Voice 39: will pull out to be recommended policies so I actually think we should have

[1:21:13] Voice 39: refined the draft directive and recommended recommended policies in each

[1:21:17] Voice 39: of these areas and

[1:21:23] Voice 38: David can I just ask you to weigh in on the language as an

[1:21:27] Voice 38: must remove docks as an outright permitted use is that is that um is

[1:21:36] Voice 27: that a problem

[1:21:38] Voice 38: because i know when tpc had this conversation um around uh removing something either docks or

[1:21:46] Voice 38: seawalls as an outright permitted use they wanted to prompt a variance and i remember at that time

[1:21:50] Voice 38: we had an internal discussion with staff that um in order to stipulate in order to prompt a

[1:21:57] Voice 38: variance you need to have a certain limitation specified um and so i want to make sure that this

[1:22:02] Voice 38: language um accords with that advice you had previously given yeah

[1:22:08] Voice 34: so on that you cannot

[1:22:10] Voice 34: vary use or density so you would have to have the use committed to allow a variance for it so

[1:22:16] Voice 34: if you're requiring local trust committees to yeah

[1:22:20] Voice 39: i'm gonna i'm gonna pause for a second

[1:22:22] Voice 39: because that wasn't actually the full conversation the full conversation was also that people would

[1:22:27] Voice 39: be required to rezone into a new zone which is different than a variance so i'm going to pause

[1:22:32] Voice 39: on that yeah

[1:22:33] Voice 34: that's just what i was going to say thank you yeah

[1:22:35] Voice 39: sorry about that because the rest

[1:22:36] Voice 39: of it was like in on pender we have that situation with waterfront 2 and waterfront 3 and so it would

[1:22:41] Voice 39: rezone it from one zone to another okay sorry trustee rogers you've been extremely patient

[1:22:46] Voice 39: go ahead oh

[1:22:47] Voice 22: no um it's fine but i do want to address 2.1 uh because uh i'm fine with

[1:22:55] Voice 22: i think with the language that trustee johnstone put forward regarding because as i understand

[1:23:02] Voice 22: these these are basically asking staff to go back and redraft according to a series of principles

[1:23:06] Voice 22: but the amendment that was made relating prohibiting it as an outright use is actually

[1:23:12] Voice 22: a definitive policy that as opposed to a a request to go back and draft and it's completely

[1:23:21] Voice 22: in my view 180 degrees from what the trust programs committee uh agreed to um which was

[1:23:28] Voice 22: which was that uh okay take out this stuff about prohibition and go back and identify areas and

[1:23:36] Voice 22: locations because now we've instituted a request that staff put in a a in the policy statement

[1:23:43] Voice 22: a a specific policy requiring local trust committees to to take out docs as an outright use

[1:23:51] Voice 22: um and i i guess i'm a little concerned that we're going to reinstitute that concept back into the

[1:23:58] Voice 22: into the discussion at this stage when what we've been trying to do is just give a series

[1:24:03] Voice 22: of guidelines and the discussion at trust policy in my view was let's not have a a a strict policy

[1:24:13] Voice 22: but rather let's set out certain areas that there's an issue with so i'm a look i'm concerned

[1:24:17] Voice 22: about just instituting that language okay so

[1:24:20] Voice 22: i preferred the original language which was

[1:24:23] Voice 22: take out the directive policy prohibiting new private talks to highlight areas of concern

[1:24:27] Voice 22: um

[1:24:28] Voice 39: so i hear you and i think i you're right the the question wasn't necessarily so so i think the

[1:24:37] Voice 39: my interpretation that was the areas of concern and areas where you might want to prohibit docs

[1:24:44] Voice 39: so it wasn't just saying that so so i would actually say that what what we're trying to

[1:24:51] Voice 39: get at here is that if we refine the draft directive and recommended policies by the way

[1:24:57] Voice 39: that should be i uh plural to require that local trust committees define areas where there are no

[1:25:04] Voice 39: docs allowed or areas of concern in the application process i don't know so and i understand the

[1:25:11] Voice 39: prohibiting language that we had there originally but i also understand trustee rights concern that

[1:25:16] Voice 39: the word prohibiting even when we're removing the prohibiting language is like causing conflict i

[1:25:21] Voice 39: don't know so i don't want to spend too much time wordsmithing but i want to get the idea right so i

[1:25:26] Voice 39: need specific language can somebody redraft 2.1 or do we revert to can we agree to a reversion to

[1:25:32] Voice 39: the original language i need some kind of clarity on that that's

[1:25:36] Voice 22: my preference is revert to the

[1:25:38] Voice 22: original language and add trustee johnson's uh language around communities okay

[1:25:45] Voice 39: can i get um

[1:25:46] Voice 39: two versions of 2.1 on the sheet for us please can i get um can i have 2.1 two copies of 2.1

[1:25:56] Voice 39: the original version. And yeah, I just actually don't want that. I liked what you had. I just

[1:26:06] Voice 39: want you to copy 2.1 from the original part two of the art package and just put it below the

[1:26:11] Voice 39: existing 2.1. I need to just do a quick poll because I need to get a sense of where we're

[1:26:16] Voice 39: standing um

[1:26:20] Voice 25: fp

[1:26:31] Voice 38: morrison yeah um can i just offer a comment just for your consideration in case it

[1:26:36] Voice 38: makes sense a bit simpler um there already are policies directive policies in the current

[1:26:42] Voice 38: policy statement around protecting public access along the foreshore um and so i'm not sure if

[1:26:49] Voice 38: that gets at the heart of what trustee johnson was going okay so

[1:26:52] Voice 39: different issue trustee johnson

[1:26:54] Voice 39: was talking about not putting docks in areas where there's community interest for open shore

[1:27:00] Voice 38: yeah so that is the way that it's worded it's public it's um if if you'd like i can read it to

[1:27:07] Voice 38: you

[1:27:07] Voice 39: okay um sorry laurie can i offer clarification doing yeah i mean um

[1:27:17] Voice 30: track changes and it won't

[1:27:19] Voice 30: let me copy so it's just a little technical thing here and i don't know right

[1:27:22] Trustee Luckham: yeah

[1:27:24] Voice 30: you know let's

[1:27:25] Voice 30: just

[1:27:25] Trustee Luckham: give laurie a bit of time here editing on the fly i

[1:27:30] Voice 39: know i know it's a challenge thank

[1:27:33] Trustee Luckham: you so

[1:27:34] Voice 39: um delaney if you have it in front of you if you can read that sure

[1:27:39] Voice 38: so it says um local

[1:27:42] Voice 38: trust committees and island municipalities shall in their official community plans and regulatory

[1:27:46] Voice 38: bylaws address the location of buildings and structures so as to protect public access to

[1:27:51] Voice 38: from and along the marine shoreline and minimize impacts on sensitive coastal environments.

[1:27:57] Voice 39: Okay. Trustee Johnson, can you tell me if that addresses your concern?

[1:28:03] Voice 17: No, it doesn't fully. It's not really an access issue. It's a use issue.

[1:28:08] Voice 17: If you just want to get through as a dock, that's not a problem. But if we're used to,

[1:28:14] Voice 17: you know, swimming and picnicking there. Yeah. So

[1:28:17] Voice 39: that's okay. I just needed a yes or no. So

[1:28:22] Voice 39: I totally understand what I've been hearing.

[1:28:24] Voice 39: I just want to keep everyone to like, yes or no, that works.

[1:28:27] Voice 39: And we'll keep going with it with the other pieces.

[1:28:29] Voice 39: Okay.

[1:28:30] Voice 39: So thank you very much, Lori.

[1:28:32] Voice 39: Sorry to do your, your champ doing this.

[1:28:34] Voice 39: Thank you.

[1:28:35] Voice 39: So that is the original one.

[1:28:39] Voice 39: If we can add to it after First Nations,

[1:28:43] Voice 39: comma, identified for community use.

[1:28:46] Voice 18: The new one or the old one?

[1:28:48] Voice 39: The second one down, 2.1, the second version.

[1:28:57] Voice 39: So Trustee Rogers, if I can go back to you, you're suggesting that the second version is the one that you would prefer, is that correct?

[1:29:10] Voice 39: Sorry, Trustee Rogers, I can't hear you.

[1:29:16] Voice 27: I stepped away for a moment.

[1:29:19] Voice 39: Okay. So that's my understanding about Trustee Rogers. So I need all hands down for a second, please.

[1:29:25] Voice 39: please. I need some, I just need a poll inside this. These are complex motions,

[1:29:32] Voice 39: multi-piece complex motions, and I just need some clarity. So there are two versions. I'm

[1:29:38] Voice 39: going to call them A being the first one and B being the second one. And I need to just take

[1:29:43] Voice 39: a soft poll to understand which direction people are preferring to go in. All right.

[1:29:47] Voice 39: right? So if I can have all hands that would prefer 2.1a. So I need hands in the air.

[1:30:00] Voice 39: if you prefer 2.1a i'm going to give it a minute because folks are reading

[1:30:07] Voice 39: sorry uh trustee fenton go ahead do you want to vote verbally um

[1:30:15] Voice 15: well i've just can you see my

[1:30:17] Voice 15: hand i'm my phone is not telling me i'm doing anything no

[1:30:20] Voice 39: i cannot see your hand are you you

[1:30:22] Voice 39: would prefer a no

[1:30:25] Voice 15: i well i don't really i'm not see it so okay

[1:30:28] Voice 39: i'm going to read a and b

[1:30:30] Voice 39: A is refine the draft directive and recommended policies to require that local trust committees must remove docks as an outright permitted use and consider areas of concern in the application process.

[1:30:41] Voice 39: For example, prohibiting and limiting new private docks in areas that have been identified as culturally significant for First Nations, identified for community use, or in locations that provide critical habitat for species at risk and or requiring community of effects assessment prior to approval of applications.

[1:30:58] Voice 39: applications. B is the same except it starts out as refine the draft directive prohibiting new

[1:31:04] Voice 39: private docs to highlight areas of concern and then it continues on the same thing. So it's just

[1:31:10] Voice 39: different in how we frame the initial part of it and there's a concern that it it just might be

[1:31:16] Voice 39: a different thing. Okay so hands down again please.

[1:31:20] Voice 18: Sure I'm sure it is a different thing.

[1:31:23] Voice 39: yes i know i can see that um and so i need to

[1:31:27] Voice 18: have a non-use perspective on the differences

[1:31:29] Voice 18: between those for people to understand

[1:31:32] Voice 18: so

[1:31:33] Voice 39: you're there's an echo in the boardroom and it's very

[1:31:35] Voice 39: difficult to hear you so that it's just like a little bit so just russ can you go ahead and say

[1:31:40] Voice 39: it again do

[1:31:41] Voice 18: you want an explanation of the effects of a on a practical basis so trustees understand

[1:31:47] Voice 18: understand what the implications of a are relative to b

[1:31:51] Voice 39: um i would expect the trustees can understand

[1:31:57] Voice 39: that but go ahead can you give the like elevator speech version of it i'll

[1:32:02] Voice 34: try sure uh so the first

[1:32:04] Voice 34: one it says the policies to require local trust committees must remove docs as an outright

[1:32:10] Voice 34: permitted use so that means and then it's in certain areas so really what that means is all

[1:32:16] Voice 34: all new docs would be prohibited and you could only allow them by a rezoning application

[1:32:22] Voice 34: and any existing docs in that particular area would have legal non-conforming status so that's

[1:32:29] Voice 34: the biggest change I think there with the outright permitted use being prohibited

[1:32:35] Voice 34: the in B there's two things happening here it says prohibiting new docs and then it uses the

[1:32:43] Voice 34: example prohibiting or limiting new private docks so it depends how that is taken if you were to go

[1:32:49] Voice 34: with limiting as the the guidance local trust committees could still allow them with some

[1:32:56] Voice 34: limits on them and then consider variances for things like size and sighting or they could go

[1:33:04] Voice 34: ahead and prohibit them and the same thing would apply again where the use is outright prohibited

[1:33:10] Voice 34: Now, it also depends on your official community plan, so your LCP prohibits any docks, then

[1:33:19] Voice 34: it's not just a rezoning, but also an official community plan amendments as well.

[1:33:24] Voice 34: So this could have pretty profound effects because of the wording saying outright committed

[1:33:33] Voice 34: uses must be removed.

[1:33:35] Voice 34: okay i just

[1:33:37] Voice 34: want to be clear on the land use implications yeah it is

[1:33:40] Voice 34: a little bit more strict

[1:33:41] Voice 34: okay

[1:33:42] Voice 39: so a you're saying a is more strict correct

[1:33:47] Voice 27: okay

[1:33:48] Voice 39: so i really need us not to have a

[1:33:52] Voice 39: massive discussion on docs right now because the this is like i just need us to come to which

[1:33:59] Voice 39: direction folks are wanting to go on this. So if I can have all hands down again, please.

[1:34:07] Voice 39: So with that understanding that A is a bit more strict because recommendations from Trust

[1:34:14] Voice 39: Programs Committee are one thing. This is Trust Council. Okay. So understanding that A is taking

[1:34:21] Voice 39: a stricter version, but allowing some local control and defining some boundaries. B is a

[1:34:28] Voice 39: little bit more open to local control defining even if there is a restriction okay so um trustee

[1:34:37] Voice 39: johnson your hands up if i can get it down for a second um okay i need a pull across for 2.1

[1:34:46] Voice 39: a who would prefer 2.1 a are we on

[1:34:56] Voice 25: a or b a i

[1:34:58] Voice 39: am on a if i can just so i said a so 2.1 a

[1:35:02] A.

[1:35:03] Voice 39: So I see five hands, six hands for A. Anyone else for A? Okay. Hands down, please.

[1:35:22] Voice 39: Trustee Critchley, did you vote for A on the last minute?

[1:35:31] Voice 14: I voted for A right from the beginning.

[1:35:35] Voice 39: Okay. Sorry. For some reason, your hand popped out at the bottom. I'm going to need to do it

[1:35:39] Voice 39: again all for a please for a so i have peterson

[1:35:47] Voice 40: okay hands down please that's six okay

[1:36:01] Voice 39: hands up

[1:36:02] Voice 39: for b okay so i have 10 hands for b trustee peterson i did not register a vote for you can

[1:36:20] Voice 39: i get your vote i

[1:36:23] Voice 23: voted for a okay

[1:36:25] Voice 39: and trustee colburn did you have a vote for

[1:36:33] Voice 7: b but it's just

[1:36:34] Voice 7: it's not working okay

[1:36:35] Voice 39: yeah no worries i just want to make sure i'm counting everyone okay so i have

[1:36:42] Voice 39: one two three four five six seven i have seven for a and ten for b okay so it goes b um if we

[1:36:53] Voice 39: can remove a and keep b please all right thank you okay any other comments on other pieces director

[1:37:08] Voice 39: Director Marler, do you have something short to add at the moment?

[1:37:11] Voice 34: Actually, Director Frey to this.

[1:37:13] Voice 34: Okay, go ahead.

[1:37:15] Voice 5: Thank you.

[1:37:15] Voice 5: With regard to the one that references Green Shores,

[1:37:19] Voice 5: I would recommend against naming a particular program such as Green Shores

[1:37:23] Voice 5: because references like that don't last well over time.

[1:37:28] Voice 5: So I would recommend instead suggesting something like the use of like

[1:37:32] Voice 5: consider best practice, something like that.

[1:37:37] Voice 39: and i'm going to actually just remind us that we're not writing policy right now

[1:37:43] Voice 39: we're writing direction for the future trust council to consider on how to refine things so

[1:37:50] Voice 39: those are things to think about and look at but they can not include them in the actual text of

[1:37:55] Voice 39: what the policies are does that change anything hello

[1:38:02] Voice 15: chair uh

[1:38:03] Voice 39: yeah just one second doug um so

[1:38:07] Voice 39: So Director Frater, does that change anything?

[1:38:10] Voice 39: And this is, I think, the tension that we're getting into here.

[1:38:12] Voice 39: We want to provide guidance for the new council, but we're also starting to get into like the

[1:38:17] Voice 39: policy legal language, and that's not necessary right now.

[1:38:20] Voice 39: We have to give our direction generally, but not the specific language.

[1:38:24] Voice 39: It's not as critical as long as the direction's right.

[1:38:29] Voice 5: Certainly, just over time as we develop this, my recommendation will be to not name particular

[1:38:33] Voice 5: programs.

[1:38:33] Voice 5: and you could make that shift here or maybe yeah council could make it down the road yeah so i

[1:38:40] Voice 39: would just offer that as advice for trust council down the road but i would prefer to name it here

[1:38:44] Voice 39: just so that our intent of what that looks like is carried forward to the next trust council

[1:38:50] Voice 39: okay trustee langerice and trustee fenton okay

[1:38:54] Voice 37: just a point of clarification on the 2.1

[1:38:57] Voice 37: one. It refers to highlight areas of concern and then references, for example, areas that have

[1:39:05] Voice 37: been. When you say highlight areas of concern, you're talking about concerns, not geographical

[1:39:10] Voice 37: areas per se. In other words, you don't have to identify ahead of time which areas are problematic

[1:39:17] Voice 37: on a case-by-case basis. It's just a bit ambiguous to me. We were talking about highlighting the

[1:39:23] Voice 37: concerns the issues itself not the area

[1:39:28] Voice 39: no this is meaning specific areas this is geographical

[1:39:32] Voice 37: so we have to ahead of time decide where we are going to permit docks yes that's the idea

[1:39:39] Voice 37: that's assessing all of this the forest shore the shoreline all around the island decide where we

[1:39:45] Voice 37: can and can't that's

[1:39:47] Voice 39: the intent from the from trust programs committee that was the intent

[1:39:50] Voice 39: okay yeah trustee fenton yes

[1:39:57] Voice 15: can you hear me yep

[1:39:58] Voice 15: thanks um just a clarification on the green shores

[1:40:02] Voice 15: i think i'm in the green shores and i've been working with that program for a

[1:40:08] Voice 15: number of years

[1:40:09] Voice 15: and it's your route to this whole thing is it can accommodate from total soft to a hybrid

[1:40:16] Voice 15: to a full seawall bulkhead as part of the Green Shores program.

[1:40:24] Voice 15: You just get less points if you out your bulkhead

[1:40:28] Voice 15: and replace it with a soft solution.

[1:40:31] Voice 15: So it doesn't limit in any regard.

[1:40:35] Voice 15: From my opinion in this is that it should be,

[1:40:40] Voice 15: the key to it is that we're actually doing a shoreline assessment

[1:40:43] Voice 15: specific to the area that actually evaluates the needs of that area not

[1:40:51] Voice 15: only ecologically and water flow and food for fish on the beach but also to

[1:40:58] Voice 15: the constraints around the infrastructure whether it's a home or

[1:41:01] Voice 15: water line or power line or something about it so it's about the evaluation

[1:41:06] Voice 15: the holistic evaluation process that supports the soft shore approaches and whatever that

[1:41:16] Voice 15: ends up being, you're not limiting yourself, but what you don't want to miss out on is

[1:41:21] Voice 15: actually that holistic.

[1:41:24] Voice 39: Yeah.

[1:41:24] Voice 39: So I think, and that was the discussion in the trust counts or trust programs committee.

[1:41:31] Voice 39: So Delaney, do you need further direction from this to make sure that that idea is carried

[1:41:35] Voice 39: forward?

[1:41:35] Voice 39: word? I feel like it is captured in the current language here. I think so. Yeah. Okay. Okay. But

[1:41:41] Voice 39: you have that like institutional knowledge. So if you can just make sure that that kind of

[1:41:46] Voice 39: holistic assessment is part of that. Yeah. Okay. You're welcome.

[1:41:51] Trustee Luckham: Yeah. Thank you. I just wanted to

[1:41:53] Trustee Luckham: be sure at the moment that because of a few things that you have said and others have said

[1:42:00] Trustee Luckham: that we're providing advice to staff at this time to create language for a new draft to take to

[1:42:08] Trustee Luckham: council is that the expectation so

[1:42:15] Voice 39: my understanding is that we are providing advice for a new draft

[1:42:21] Voice 39: that would be um show the changes from the current draft is my understanding but i don't know if

[1:42:29] Voice 39: that's Delaney's so that we can have the guidance and knowledge from this council transfer into what

[1:42:38] Voice 39: potential new draft would be available that new draft would still have to go through quite

[1:42:43] Voice 39: extensive processes with the new council because there's a lot of changes here okay

[1:42:49] Trustee Luckham: thank you that

[1:42:50] Trustee Luckham: clarifies my expectation thank you yeah

[1:42:55] Voice 39: so my intent would not be like that there's a new draft

[1:42:59] Voice 39: that gets put forward by by staff and then it's like brought into first reading in any way that's

[1:43:07] Voice 39: not i think where we're at it's that it would be brought in to share this is sort of the synthesis

[1:43:12] Voice 39: of thinking to date and like now we need to iterate a little bit on it thank

[1:43:17] Trustee Luckham: you chair for

[1:43:18] Trustee Luckham: that clarification yeah

[1:43:19] Voice 39: and if and i really want to make sure that it never gets put on the agenda

[1:43:23] Voice 39: as it comes forward to staff the first time or to trustees the first time in any way as first

[1:43:29] Voice 39: reading because that caused us problems in july the year ago

[1:43:32] Voice 28: absolutely okay

[1:43:36] Voice 39: um all right so we

[1:43:39] Voice 39: have in front of us a version for part two it is like the hard part it's the content so um so it

[1:43:49] Voice 39: is a working version of our thinking to date to carry forward to the next trust council for them

[1:43:54] Voice 39: to iterate on and think of understanding they might go in a different direction that's their

[1:43:58] Voice 39: their prerogative but this is our thinking okay all right can i get somebody to read it into a

[1:44:07] Voice 39: motion please go

[1:44:12] Voice 40: ahead tim i

[1:44:13] Voice 28: would oh go ahead can

[1:44:18] Voice 23: you see it i move i move that trust council

[1:44:21] Voice 23: request staff to make the following changes to the existing content of the draft new islands

[1:44:26] Voice 23: trust policy statement bylaw number 183 for trust programs committee and executive committee review

[1:44:31] Voice 23: view. 2.1, refine the draft directive policy prohibiting new private docks to highlight areas

[1:44:37] Voice 23: of concern. For example, prohibiting or limiting new private docks in areas that have been identified

[1:44:42] Voice 23: as culturally significant for first stations, identified for community use, or in locations

[1:44:48] Voice 23: that provide critical habitat for species at risk, and or requiring cumulative effects assessments

[1:44:54] Voice 23: prior to approval of applications. 2.2, refine the draft agricultural policies and recommend

[1:45:00] Voice 23: commend policies to highlight the value of sustainable agriculture in the trust area

[1:45:04] Voice 23: while also suggesting preferred approaches that are aligned with the object of the trust and

[1:45:09] Voice 23: first nation's rights and interests 2.3 refine the draft directive policy and recommended policies

[1:45:15] Voice 23: prohibiting new seawalls or hard shoreline arming to instead direct local trust committees and

[1:45:20] Voice 23: island municipalities to consider guidelines as found in green shores or other soft shoreline

[1:45:25] Voice 23: approaches to set requirements for shoreline preservation. 2.4 remove the draft commitment

[1:45:31] Voice 23: coordination policies and recommend policy advocating for authority to regulate tree cutting

[1:45:37] Voice 23: acknowledging that trust council may continue to advocate for this irrespective of the topic's

[1:45:42] Voice 23: inclusion in the policy statement. And 2.5 explore the inclusion of general guiding principles

[1:45:48] Voice 23: recommendation policies and or directive policies that aim to ground all decision making

[1:45:53] Voice 23: in the precautionary principle with a clear definition of this term in the glossary and

[1:45:58] Voice 23: related implementation guidelines in the companion handbook thank

[1:46:03] Voice 39: you and i think in the um

[1:46:07] Voice 39: reworking of 2.1 we lost and recommended policies uh draft directive and recommended policies so if

[1:46:15] Voice 39: we could just add that back in because because of our structural change in the first section that

[1:46:19] Voice 39: that impacts this so all right uh I have trustee Fenton potentially as a second is that correct

[1:46:28] Voice 39: or just a random hand up trustee Dodds are you a second um I don't I don't have clear

[1:46:44] Voice 39: thank

[1:46:44] Trustee Luckham: you

[1:46:46] Voice 39: trustee or sorry chair Luckham second okay um if I can have hands down

[1:46:54] Voice 39: um is anybody wishing to speak to this further okay i'm gonna call a vote on this all those in

[1:47:06] Voice 39: favor electronic hands up and trustee fenton feel free to just unmute and say yay or nay okay

[1:47:21] Voice 40: i have

[1:47:25] Voice 39: everyone affirmative except trustee colburn trustee colburn are you having a hand

[1:47:31] Voice 39: issue are you opposed I'm abstaining sure

[1:47:38] Voice 39: abstaining thank you okay hands down please

[1:47:45] Voice 39: anyone opposed all hands down

[1:47:48] Voice 39: please I just need all hands to go down first

[1:47:54] Voice 39: uh okay thank you any opposed all right thank you very much that carries all right aren't these

[1:48:06] Voice 39: challenging okay I'm going to dive into one more um I think this hopefully might be a little bit

[1:48:11] Voice 39: it smoother this one uh part three we're on page 196 um primarily these concerns were issues raised

[1:48:21] Voice 39: by first nations or raised by um member trustees around first nations language in the trust policy

[1:48:28] Voice 39: statements and the recommendations really are to strengthen our commitments to reconciliation

[1:48:34] Voice 39: um and the way that we're defining terms our rights and referencing them appropriately to

[1:48:40] Voice 39: the right documents. So that would, that's the gist of it. Delaney, do you want to comment in

[1:48:48] Voice 39: any other detail about the nature of these recommendations as a whole? No, I think I'll

[1:48:55] Voice 39: just, for

[1:48:56] Voice 38: the sake of time, I'll just answer any questions anyone may have.

[1:48:59] Voice 39: All right. Does anyone

[1:49:01] Voice 39: Anyone have questions about the three-point, part three additional content?

[1:49:07] Voice 39: So there was some really good feedback from First Nations, and so I feel like this really addresses much of their concerns.

[1:49:21] Voice 39: Wow.

[1:49:22] Voice 39: If I have no questions, I'm going to ask somebody to read this in as a motion.

[1:49:32] Voice 39: Trustee Beshaken.

[1:49:34] Voice 39: in.

[1:49:36] Voice 12: I move that Trust Council request staff to develop and add the following additional content

[1:49:43] Voice 12: to the draft New Islands Trust Policy Statement, Bylaw No. 183 for Trust Programs Committee and

[1:49:48] Voice 12: Executive Committee Review. 3.1, provide more explanatory content on First Nations rights and

[1:49:54] Voice 12: responsibilities and implications of the Declarations on the Rights of Indigenous Peoples

[1:49:59] Voice 12: Act, with corresponding recommendation policies to guide First Nations engagement and reconciliation

[1:50:04] Voice 12: work. 3.2, add greater detail on First Nations co-governance interests and the need for

[1:50:11] Voice 12: cooperative frameworks to work together at all stages of policy development and implementation

[1:50:15] Voice 12: and in all decision making. 3.3, strengthen policy language around First Nations constitutional

[1:50:21] Voice 12: rights to access culturally significant areas and healthy ecosystems for their cultural,

[1:50:27] Voice 12: spiritual, and economic uses. 3.4, strengthen policy language around preservation and protection

[1:50:34] Voice 12: of the coastal and marine environment

[1:50:36] Voice 12: to support First Nations food security

[1:50:38] Voice 12: in indigenous marine harvesting areas.

[1:50:40] Voice 12: 3.5, strengthen policy language around engaging

[1:50:44] Voice 12: with First Nations and cultural monitors,

[1:50:46] Voice 12: better protect known and unknown cultural heritage sites

[1:50:49] Voice 12: through clearly defined collaborative frameworks.

[1:50:53] Voice 39: Thank you.

[1:50:54] Voice 39: Trustee Dodds, is that a second?

[1:50:58] Voice 39: It is.

[1:51:00] Voice 39: Okay, seconded by Trustee Dodds.

[1:51:02] Voice 39: um any further conversation on this motion trustee rogers just

[1:51:09] Voice 22: to quickly that uh trustee

[1:51:11] Voice 22: said in the 3.1 said explanatory content and it's explanatory context yes there's no there's no

[1:51:19] Voice 22: misunderstanding in the recording so thank you sure

[1:51:23] Voice 22: thank you

[1:51:25] Voice 39: trustee critchley thank you that

[1:51:29] Voice 14: That was

[1:51:29] Voice 14: my point too.

[1:51:30] Voice 39: Okay.

[1:51:32] Voice 39: Trustee Wolverton?

[1:51:34] Voice 32: Yes, I'm sorry.

[1:51:35] Voice 32: When I was looking back on it,

[1:51:37] Voice 32: I realized we have only talked about food security

[1:51:40] Voice 32: in marine harvesting areas as opposed to other locations.

[1:51:45] Voice 32: Can

[1:51:46] Voice 39: you give me the number?

[1:51:47] Voice 39: Sorry, I just have a lot of-

[1:51:48] Voice 32: I'm sorry, 3.4.

[1:51:49] Voice 39: Yeah.

[1:51:50] Voice 39: So you're saying that in indigenous marine harvesting areas

[1:51:54] Voice 39: and what are you suggesting as an edit?

[1:51:57] Voice 32: Well, it doesn't really address hunting.

[1:52:01] Voice 39: Okay, so can you just give me language for an edit?

[1:52:03] Voice 32: Well, source of food security is...

[1:52:07] Voice 39: You're going to actually have to make an amendment now, actually.

[1:52:10] Voice 39: I know, I realize that.

[1:52:11] Voice 39: An

[1:52:12] Voice 32: indigenous marine and island area and island locations

[1:52:19] Voice 32: or marine harvesting areas and other island locations.

[1:52:24] Voice 39: The easiest language would just be to be indigenous marine

[1:52:28] Voice 39: marine, and terrestrial.

[1:52:32] Voice 39: Yeah, okay.

[1:52:33] Voice 39: So can you make a motion?

[1:52:38] Voice 39: Yeah, thank you very much, Laurie.

[1:52:40] Voice 39: So it would be that you move.

[1:52:45] Voice 39: Go ahead,

[1:52:46] Voice 39: Trustee Wilbushan.

[1:52:48] Voice 27: Yeah, so I would move

[1:52:49] Voice 32: 3.4 to strengthen policy language

[1:52:55] Voice 32: on preservation and protection of the coastal and marine environment

[1:52:59] Voice 32: support first nations whose security in indigenous and terrestrial indigenous marine and terrestrial

[1:53:06] Voice 32: harvesting areas so

[1:53:08] Voice 39: it would be to amend 3.4 to include and terrestrial after marine correct

[1:53:17] Voice 39: thank you okay and the whatever language we need before that yes um okay so um

[1:53:28] Voice 39: Um, so, so I'm sorry, trustee Wolverton, to be accurate about this, I need a, so you stated the

[1:53:35] Voice 39: entire thing, but what I see written on the screen is different. So I just need to make sure that

[1:53:41] Voice 39: what we have written in the motion is what you're saying verbally. So the short version of an

[1:53:47] Voice 39: amendment would be that you're amending, um, part three of the record part 3.4 of

[1:53:56] Voice 39: the recommendations

[1:53:57] Voice 39: recommendations how are we referencing this document can I just ask that for David

[1:54:08] Voice 39: so nobody except David please David can you tell me how we're referencing this document

[1:54:13] Voice 39: and amendment so

[1:54:16] Voice 34: the amendment would be to amend this is an amendment to an existing on the floor

[1:54:21] Voice 34: resolution so that you amend section 3.4 to add the words terrestrial and terrestrial after the

[1:54:34] Voice 34: word marine right I think it's good that it relates to this resolution because the amending resolution

[1:54:41] Voice 39: so that's enough to just say to amend 3.4 we don't have to reference what 3.4 we're amending

[1:54:48] Voice 39: Oh,

[1:54:49] Voice 34: it's going to be go with that resolution.

[1:54:54] Voice 34: Thank

[1:54:55] Voice 39: you. Trustee Wolverton, can you state that out loud, please?

[1:54:59] Voice 39: I would.

[1:55:01] Voice 27: Do you want me to repeat the amend 3.4?

[1:55:05] Voice 39: Just the bottom

[1:55:05] Voice 32: piece there underneath Wolverton.

[1:55:08] Voice 32: To amend 3.4 to add the words and terrestrial, the word marine, after marine.

[1:55:14] Voice 39: Okay. I need all hands down. Can I have a seconder for that amendment?

[1:55:23] Voice 39: uh trustee fenton i'm taking you as a seconder since you just raised your hand is that accurate

[1:55:30] Voice 39: okay hands down anybody talking to the amendment please only the amendment and only if you really

[1:55:37] Voice 39: need to say something specific trustee allen yes

[1:55:41] Voice 33: sir i have it i find this terrestrial very

[1:55:45] Voice 33: awkward frankly and why can't we just have um you know harvesting activities i can do just marine

[1:55:52] Voice 33: harvesting and other harvesting activities that encompasses hunting okay

[1:55:57] Voice 39: so then et cetera

[1:55:58] Voice 33: that's

[1:55:59] Voice 39: terrific trustee allen so if the if you don't like the language if we can vote this down

[1:56:03] Voice 39: and then if you want to be prepared to suggest alternative language that would be helpful okay

[1:56:08] Voice 39: thank you

[1:56:08] Voice 39: trustee was shaken yeah

[1:56:11] Voice 12: i'm struggling with this um because if you look at the first part

[1:56:15] Voice 12: of 3.4 it's about policy language around preservation protection of the coastal and

[1:56:21] Voice 12: marine environment. There are harvesting areas, at least traditional harvesting areas all over

[1:56:28] Voice 12: the islands, not just in the coastal marine environment from, you know, root gardens to

[1:56:35] Voice 12: crab apple plantings and things like that, or bark harvesting. So, but this specific 3.4 is

[1:56:45] Voice 12: about the policy language to do with the preservation and protection of the coastal

[1:56:50] Voice 12: marine environment. So we're not going to protect terrestrial environment or terrestrial harvesting

[1:56:56] Voice 12: areas through our coastal and marine environment protection policy. So this either needs to be

[1:57:03] Voice 12: widened to simply reference all harvesting areas or keep it specific and assume that other

[1:57:12] Voice 12: harvesting areas might be encompassed in 3.3 or to trust that maybe there's a reason that this

[1:57:19] Voice 12: is specifically about the marine environment. But as it is, if we went with the amendment,

[1:57:25] Voice 12: the way I read it is the first part of 3.4 kind of doesn't fit with the second part.

[1:57:31] Voice 39: Thank you. Okay, I'm going to just pause our conversation for a second.

[1:57:40] Voice 39: all of our I really do want to hear people's comments specific to anything we're talking

[1:57:46] Voice 39: about but I really do need people to just state once what they're talking about and then suggest

[1:57:52] Voice 39: a revision if they want to suggest a revision because these are complex motions so if I can

[1:57:58] Voice 39: have us really just state it once and then suggest revisions if that's the appropriate thing to do

[1:58:04] Voice 39: all right okay

[1:58:05] Voice 12: so if I may my suggestion is to to uh with respect to trustee Wilberton to vote down

[1:58:10] Voice 12: uh the amendment thank

[1:58:13] Voice 39: you thank you that's super helpful trustee Wright uh

[1:58:18] Voice 10: I think if you add a

[1:58:19] Voice 10: trustee then the public is going to immediately assume that you're talking about private property

[1:58:25] Voice 10: and this is going to have a lot of blowback so hang on

[1:58:27] Voice 9: your hats thank

[1:58:28] Voice 39: you thank

[1:58:30] Voice 9: you

[1:58:31] Voice 39: okay I'm

[1:58:33] Voice 39: going to call the vote on the amendment. All those in favor to amend 3.4 to add the word

[1:58:38] Voice 39: ancestral aftermarine. Okay, all those in opposed. Thank you. Hands down. That is defeated. I'm going

[1:58:57] Voice 39: to go back to the the just check in with anybody if there are additional amendments that you want

[1:59:05] Voice 39: made understanding that the language that's here is language that has been recommended by different

[1:59:11] Voice 39: first nations and considers a number of different things the the terrestrial hunting i think the

[1:59:16] Voice 39: point is well taken that economic uses in 3.3 may consider some of the or or cultural uses in there

[1:59:23] Voice 39: could consider some of the terrestrial aspects so we won't you know negate that that's in there

[1:59:29] Voice 39: all right sorry about that all right i'm going to ask if there's any other conversation

[1:59:35] Voice 39: on part three at the moment uh it is on the floor already as a motion i'm going to call the vote

[1:59:44] Voice 39: all those in favor of part three as it stands okay sorry it just is taking

[2:00:00] Voice 39: a tiny bit of time for the hands to come up okay hands down that is unanimous so that carries

[2:00:07] Voice 39: unanimously thank you trustees all right i do want to recognize that it is 11 o'clock when we're

[2:00:15] Voice 39: supposed to take a break we have two parts remaining one on coordination and one on engagement

[2:00:21] Voice 39: trustee or chair luckham i want to check back with you what would you like to do

[2:00:25] Trustee Luckham: i would like to suggest we take a break and then continue the discussion after the break

[2:00:29] Trustee Luckham: that

[2:00:30] Voice 39: sounds good to me um so it's a 15 minute break is that correct

[2:00:33] Voice 28: that's correct okay thank

[2:00:35] Voice 39: you trustees for the conversation it is really helpful to go through these and thanks again to

[2:00:40] Voice 39: all the thinking great 15 minute break to make sure you're muted all right trustees as you come

[2:13:35] Voice 39: back in if i can have you turn your cameras on just to ensure that i know everyone's here

[2:13:41] Voice 39: and

[2:14:08] Voice 40: just um the boardroom camera's still off too okay i can't confirm uh quorum yet

[2:14:36] Voice 39: so if i can have um all trustees present raise their hands

[2:14:44] Voice 40: all

[2:14:44] Voice 39: trustees present raise their hands and if the boardroom can mute that'd be great thank you

[2:14:49] Voice 39: um

[2:14:50] Voice 40: looks

[2:14:54] Voice 19: like 11 raised hands 11

[2:14:57] Voice 40: plus myself

[2:15:00] Voice 39: and yourself in the boardroom i'm assuming welcome okay um all right so if we can have

[2:15:09] Voice 39: all hands down we are good for quorum and we're good to go all

[2:15:14] Voice 40: right thank you

[2:15:15] Voice 40: um somebody is unmuted it might be the boardroom actually

[2:15:26] Voice 40: I don't know okay you're

[2:15:35] Voice 25: in good shape okay perfect

[2:15:37] Voice 39: thank you all right so let's go ahead

[2:15:40] Voice 39: we're continuing on page 197 part 4 of the review of the recommendations from the trust policy

[2:15:47] Voice 39: or sorry trust programs committee on the trust policy statement all right so this is to do with

[2:15:54] Voice 39: the coordination what has historically been referenced as advocacy but in the act is talked

[2:15:59] Voice 39: about is coordination oh sorry this is coordination with referral agencies specifically with referral

[2:16:05] Voice 39: agency partners so Delaney do you want to name anything in particular this is from my perspective

[2:16:12] Voice 39: a little more technical so do you want to name any aspects here?

[2:16:17] Voice 38: Sure this is basically just

[2:16:19] Voice 38: directing staff to follow up on some specific requests that were made during the referral

[2:16:25] Voice 38: process by partner agencies. It's fairly straightforward, just following up on

[2:16:31] Voice 38: correspondence and all of those referral responses are posted to our website as well.

[2:16:38] Voice 39: Okay. So basically taking the feedback that we had from referrals and making sure that it's

[2:16:43] Voice 39: followed up on in the recommendations that are going forward.

[2:16:47] Voice 38: Yeah. And in some cases it requires

[2:16:49] Voice 38: requires um some um collaboration with those agencies to ensure that we've got it right

[2:16:56] Voice 39: okay okay that sounds good and um in particular i want to just name on 4.5 one of the things that

[2:17:02] Voice 39: i think is really important as we go you know forward on this and hopefully the next trust

[2:17:07] Voice 39: council uh deeply takes into consideration given this trust council's work on this is

[2:17:12] Voice 39: that a revised draft that trust council gets behind fully should be the next stage before

[2:17:18] Voice 39: for any other consultation with communities

[2:17:20] Voice 39: or community conversation at the LTC level is done.

[2:17:24] Voice 39: So the trust council has to come to some semblance

[2:17:28] Voice 39: of a collective draft,

[2:17:30] Voice 39: which really hasn't been done to date.

[2:17:32] Voice 39: So this is, we're getting much closer to that now.

[2:17:36] Voice 39: So, all right.

[2:17:38] Voice 39: Any comments on part four, Trustee Patrick?

[2:17:44] Trustee Patrick: Yeah, again, just a question more on four two.

[2:17:48] Trustee Patrick: I mean, I understand and get the working with Ministry of Agriculture and the ALC, but I also, you know, after spending time last week up at UBCM talking with the people on the Agricultural Land Commission and then other communities that there's that, the ALC is sort of one size fits all approach where we know our islands and the agriculture that is very different from other areas of BC.

[2:18:18] Trustee Patrick: So it's also these, you know, we do have organizations like the Salt Spring Ag Alliance and other islands that have formal organizations that would islandize some of that feedback.

[2:18:35] Voice 39: Do you have a suggested change to that or other comments related?

[2:18:39] Voice 39: I

[2:18:40] Trustee Patrick: would either, could we add work with Ministry of Agriculture and Food Agricultural Land Commission and either established island agricultural organizations,

[2:18:52] Voice 27: something like that?

[2:18:55] Voice 39: Okay, so I'm going to ask that we, yeah, thank you very much, Laurie.

[2:19:00] Voice 39: And now we'll have two ands in there, but so if we can just correct that before the Agricultural Land Commission.

[2:19:05] Voice 39: commission um

[2:19:07] Voice 40: and just

[2:19:12] Voice 27: for clarity

[2:19:13] Voice 39: just for clarity i i would prefer to have it say established

[2:19:18] Voice 39: agricultural organizations within the islands trust area um to not be like what is an island

[2:19:26] Voice 39: ag organization so just to be um okay does that is that okay trustee patrick does that reflect your

[2:19:36] Trustee Patrick: Yes. The other one, 4-4, is very specific about improvement district recommendations. But since this is a forward-serving document, the trust policy statement, I think there's really opportunities to explore more information from POLIS, which is the University of Victoria's group, because they're doing so much work on watershed governance and reconciliation, working with First Nations.

[2:20:03] Trustee Patrick: so I think it would be I'd like to add to 4.4 well it just says address improvement district

[2:20:09] Trustee Patrick: recommendations so if I can

[2:20:14] Voice 39: make a suggestion here before so these are recommendations that

[2:20:18] Voice 39: came from improving districts that's why it says I

[2:20:20] Trustee Patrick: understand that but I think we it would be good

[2:20:23] Trustee Patrick: to moderate some of that by by also looking to polis for you know the forward thinking language

[2:20:28] Trustee Patrick: so so

[2:20:30] Voice 39: maybe at the end so as appropriate and informed by research or

[2:20:36] Voice 40: by I

[2:20:39] Trustee Patrick: looked at Delaney

[2:20:40] Trustee Patrick: have you had you probably looked at the polis materials and things as well so yes and certainly

[2:20:47] Voice 38: our fresh our senior freshwater specialist has been involved in the process as well I think if

[2:20:55] Voice 38: you said address improvement district recommendations around water management including

[2:21:01] Voice 38: including rainwater harvesting, septic filtering, and water conservation,

[2:21:05] Voice 38: as appropriate and as informed through discussions with POLIS,

[2:21:11] Voice 38: and we can reach out.

[2:21:14] Voice 38: Yeah, I don't,

[2:21:15] Voice 39: okay.

[2:21:16] Voice 38: I'm

[2:21:17] Voice 39: a little bit worried about naming one organization.

[2:21:19] Voice 38: Yes, okay.

[2:21:20] Voice 39: Well,

[2:21:21] Voice 38: it's just considerably, like, so all of these things are just

[2:21:25] Voice 38: more,

[2:21:27] Voice 38: I think somebody is unmuted.

[2:21:30] Voice 38: yeah

[2:21:31] Voice 39: if their host can mute the anybody that's not Delaney and Laura yeah

[2:21:36] Voice 38: so I just want to get

[2:21:38] Voice 38: clarity on what the expectation is because certainly there are a whole host of organizations

[2:21:42] Voice 38: we can engage with it's a lot more work um and which if if it's your direction we're happy to

[2:21:48] Voice 38: do but I just want to get clarity on the expectation of my time invested here I just

[2:21:54] Trustee Patrick: think it's worth I think polis in particular just their their specific work that they're doing on

[2:21:59] Trustee Patrick: watershed governance is so fitting to what we're trying to do can

[2:22:07] Voice 17: i jump in here for a moment

[2:22:08] Voice 17: yes i

[2:22:09] Voice 17: don't see this section as meaning to limit who we consult that's right

[2:22:14] Voice 17: it's responding to

[2:22:15] Voice 17: those who said please consult with us so i don't think we should start adding people because anyone

[2:22:20] Voice 17: can be added to this this is the minimum list yeah

[2:22:25] Voice 39: and i think that's my concern right now too

[2:22:27] Voice 39: is that the next council will choose who to additionally consult with in various ways what

[2:22:32] Voice 39: we're trying to do here is just synthesize and integrate like information that we've had so far

[2:22:37] Voice 39: to date um and to like help advise because really this is between now and november like changes to

[2:22:44] Voice 39: be made between now and november with the understanding that in november like those

[2:22:49] Voice 39: types of recommendations would be picked up and like addressed more deeply um

[2:22:55] Voice 39: um okay yes these

[2:22:59] Voice 18: are referral agencies yes well

[2:23:01] Voice 18: so so these uh we have a um a government

[2:23:06] Voice 18: to government type of relationship with the agencies listed that doesn't limit getting

[2:23:11] Voice 18: input from others but i think this part four is focused on that yeah

[2:23:16] Voice 39: so i think we need to take

[2:23:18] Voice 39: out what was just added there laurie at the end and understanding trustee patrick that those things

[2:23:23] Voice 39: are informing everything, but this list specifically is narrowed at the referral

[2:23:29] Voice 39: agencies. I'm a little worried about the established agricultural organizations being

[2:23:33] Voice 39: added too, because although this is a forward-looking one as opposed to integrating

[2:23:38] Voice 39: existing feedback, so I'm not as concerned about that for 4.2. Okay. All right. I'm going to just

[2:23:48] Voice 39: take any other comments on this section right now um really holding in mind that these are about our

[2:23:56] Voice 39: referral agencies david uh

[2:23:58] Voice 34: yeah uh director fred would like to come in yeah

[2:24:02] Voice 5: just your preamble at

[2:24:04] Voice 5: the very top there so part four it's that we're going to explore integrate input received from

[2:24:09] Voice 5: the following referral agency partners so the

[2:24:12] Voice 5: addition just it's a little bit clunky the

[2:24:15] Voice 5: the addition of the established agricultural organizations yeah

[2:24:19] Voice 39: no i know point taken claire

[2:24:20] Voice 39: and that was actually my thinking too is that we can't really include and establish agricultural

[2:24:25] Voice 39: organizations here because they didn't um like feedback that they've replied has already been

[2:24:30] Voice 39: taken into account in the other processes it's not in this process so it's just a little bit

[2:24:37] Voice 39: this is the challenge we have with so many of these edits is that there's different sort of

[2:24:41] Voice 39: streams of how we get feedback and it looks like we're not doing one thing here when it was done

[2:24:46] Voice 39: over here on this other arm so I think we actually have to remove that for the to be consistent with

[2:24:53] Voice 39: what this section is so if we can revert to the original version here trustee Patrick that's just

[2:24:59] Voice 39: to acknowledge that we do understand and hear those those pieces and that they are actually

[2:25:05] Voice 39: integrated in other places that we also should document that into the records as advice for the

[2:25:12] Voice 39: if we can just name those things into the record as advice for the next council to ensure that

[2:25:20] Voice 39: they're doing consulting with local organizations and with polis as they go forward okay trustee

[2:25:30] Voice 39: was shaken did you have an additional thing to say you you just said it that was exactly it

[2:25:37] Voice 39: Thank you. Okay. Trustee Patrick, does that address your concern? I know it's not. Good.

[2:25:42] Voice 39: Thank you. Okay. Any other questions or thoughts here? All right. Let's have it. Who's going to

[2:25:51] Voice 39: read it in for me? Trustee Bishakin? Oh, no. Trustee Rogers got it. Trustee Rogers, go for it.

[2:26:02] Voice 22: Great. I move that trust council request staff to explore and where possible integrate input

[2:26:07] Voice 22: received from the following referral agency partners in the draft new islands trust policy

[2:26:14] Voice 22: Policy Statement By-law Number 183 for Trust Programs Committee and Executive Committee Review.

[2:26:20] Voice 22: 4.1, work with Bowen Island Municipality staff and Islands Trust Conservancy staff to integrate their specific amendment requests.

[2:26:28] Voice 22: 4.2, work with Ministry of Agriculture and Food and Agricultural Land Commission staff to refine the wording of the draft agricultural policies.

[2:26:37] Voice 22: 4.3. Address regional district staff recommendations for revisions to policies related to active recreation, active transportation, trails, and climate emergency preparedness as appropriate.

[2:26:51] Voice 22: 4.4. Address improvement district recommendations around water management, including rainwater harvesting, septic filtering, and water conservation as appropriate.

[2:27:01] Voice 22: 4.5 postpone the deferred referrals to local trust committees until the next draft of the

[2:27:08] Voice 22: document has been received by the incoming trust council and its committees and

[2:27:15] Voice 39: can i have a second

[2:27:17] Voice 39: on that i have trustee wolverton thank you all right can i have all hands down

[2:27:24] Voice 39: all right any questions or comments further on section four let's call the vote all those in

[2:27:34] Voice 39: favor please hands up all right and i realize chair luckham that i haven't been counting you

[2:27:48] Voice 39: one way or the other it hasn't affected the vote necessarily but um are you in favor i am indeed

[2:27:54] Voice 19: yeah thank

[2:27:54] Voice 39: you all right hands

[2:27:57] Voice 40: down all right thank you very much and um any opposed all right

[2:28:10] Voice 40: that carries okay

[2:28:14] Voice 39: part five engagement reviews and next steps so there are five separate motions

[2:28:22] Voice 39: here um the first one is if i can just have them read in and then we can discuss them one at a time

[2:28:30] Voice 39: please so if i can get um can i actually ask members of the trust programs committee potentially

[2:28:37] Voice 39: to read these. So Trustee Peterson, go ahead.

[2:28:46] Voice 23: I move that the Trust Council request staff to

[2:28:51] Voice 23: continue to build staff-to-staff relationships with First Nations who provided input to the

[2:28:56] Voice 23: Policy Statement Amendment Project in phases one and two of early and meaningful engagement and

[2:29:01] Voice 23: provide additional capacity funding to support continued First Nations engagement on this

[2:29:06] Voice 23: project all

[2:29:09] Voice 39: right and a seconder for that trustee johnson are you seconding it okay

[2:29:15] Voice 25: all

[2:29:16] Voice 39: right any

[2:29:17] Voice 39: discussion on this motion trustee johnson did you want to name something i

[2:29:22] Voice 17: i just i wonder why we're

[2:29:24] Voice 17: moving it before we talk about it you know are we just accepting these or rejecting them

[2:29:30] Voice 39: no we can

[2:29:31] Voice 39: modify them if we want to um i just thought it was expedient but i if i'm overstepping

[2:29:38] Voice 39: then we can do that just to process

[2:29:40] Voice 39: difference yeah

[2:29:41] Voice 17: the change confused me i can adapt thank you

[2:29:44] Voice 17: thank you

[2:29:45] Voice 39: more mainly because i see five motions in front of me in 30 minutes in which to do them

[2:29:50] Voice 39: i thought i would be a little bit more expedient doing it this way so um trustee alan

[2:30:00] Voice 39: Oh, no? Okay.

[2:30:03] Voice 39: Thank you,

[2:30:04] Voice 33: Buddy Button.

[2:30:07] Voice 33: 5.1, I'm not sure how many First Nations have already provided input so far.

[2:30:14] Voice 33: My concern is once you gain the free and prior and informed consent, and I know they're all very busy, busy, busy.

[2:30:21] Voice 33: And so I guess what I'm saying is in terms of early and meaningful engagement, how do we define that in additional capacity?

[2:30:30] Voice 33: um i have concerns that there might be some first nations that do have you know opinions and they

[2:30:36] Voice 33: haven't they're just too busy or something so i'm just not sure how we can gauge what's meaningful

[2:30:42] Voice 33: and how many respond etc so that's just my comment right now thank

[2:30:47] Voice 39: you um delaney do you want to

[2:30:49] Voice 39: comment at all or share any of the thinking knowing what you're what this language is around

[2:30:53] Voice 39: yeah

[2:30:54] Voice 38: and so um basically we had some um feedback from nations when they got wind of the fact that

[2:31:01] Voice 38: trust council has given direction to rewrite the policy the new draft um or to revise it further

[2:31:07] Voice 38: and they've obviously given feedback on the current draft and so they just wanted to those

[2:31:12] Voice 38: that have worked with us closely on the on the revision process wanted to ensure that they had

[2:31:18] Voice 38: you know opportunities to engage further that doesn't preclude us from reaching out to the

[2:31:25] Voice 38: nations who haven't responded already to give because obviously it's going to be a new document

[2:31:29] Voice 38: so most likely we would extend an invitation to all the nations in the trust area to provide

[2:31:36] Voice 38: feedback once there is a new draft but it's the first part of this motion is I think just

[2:31:43] Voice 38: just encouraging us to continue to build those relationships

[2:31:45] Voice 38: where they have been building strongly

[2:31:48] Voice 38: and where we've been gaining momentum.

[2:31:53] Voice 39: And I also, just in terms of reflecting

[2:31:56] Voice 39: some of the conversations in committee,

[2:31:59] Voice 39: we are in a process of trying to build

[2:32:03] Voice 39: and understand these practices as an organization.

[2:32:06] Voice 39: And so I think it's an ongoing issue.

[2:32:08] Voice 39: Those questions are really relevant and meaningful

[2:32:10] Voice 39: and we're trying to figure that out as we go.

[2:32:14] Voice 39: hopefully we continue to evolve those all right trustee was shaken uh

[2:32:19] Voice 12: yeah i'm uh in favor of

[2:32:21] Voice 12: all of these but i have a question like where does the budget come from or is there enough money in

[2:32:28] Voice 12: the current budget allocation for the itps review for i think particularly the things in 5.3 we're

[2:32:37] Voice 12: only on 5

[2:32:37] Voice 39: .1 right now oh okay because we're doing these one at a time they're not at the clusters

[2:32:43] Voice 39: like the other one is slightly different sorry about that

[2:32:45] Voice 12: okay thank you I missed that okay

[2:32:49] Voice 39: I'm going to go ahead and if not seeing further questions on 5.1 I'm going to go ahead and call

[2:32:55] Voice 39: the vote all those in favor on 5.1

[2:32:59] Voice 40: okay hands down all those so

[2:33:13] Voice 39: sorry just give me one second

[2:33:15] Voice 39: second okay any hands down for those that were in favor um there's a delay on hands up and hands

[2:33:25] Voice 39: down right now so trustee be shaken oh there we go okay okay and then if i can have um any opposed

[2:33:31] Voice 39: to motion 5.1 okay that carries thank you um and maybe just to trustee johnson's point of view

[2:33:44] Voice 39: maybe we should just like follow the pattern we were earlier is there any questions around 5.2

[2:33:50] Voice 39: which is getting advice and training early in the term for public engagement and consultation

[2:33:55] Voice 39: for new trustees any questions trustee critchley do you have any questions related to that no

[2:34:00] Voice 39: no

[2:34:01] Voice 14: i was just going to move it

[2:34:02] Voice 39: let's go ahead and move it then yeah okay

[2:34:06] Voice 14: i'll move the trust

[2:34:08] Voice 14: council request staff to coordinate the provision of expert advice and training to the incoming

[2:34:13] Voice 14: Trust Council early in the new term on the theme of public engagement and consultation,

[2:34:20] Voice 14: building on lessons learned from the first three phases of ILM's 2050 public engagement from 2019

[2:34:27] Voice 14: to 2022.

[2:34:30] Voice 39: Thank you. And can I have a second on that? I have Trustee Langer, I seconding that.

[2:34:35] Voice 39: I think we're all just like, I want to second that. All right. Any conversation or thoughts on

[2:34:42] Voice 39: 5.2 trustee allen yeah

[2:34:52] Voice 33: just uh i guess what's expert advice i suppose um i guess we have learned

[2:34:58] Voice 33: a few things regarding our public engagement consultation so far so i guess we're hoping

[2:35:02] Voice 33: that the expert advice will be looking at that so i guess that's what my what is the definition

[2:35:08] Voice 33: of expert advice care yeah

[2:35:13] Voice 39: and you're clear do you want to weigh in on that i

[2:35:17] Voice 38: think this is just

[2:35:18] Voice 38: referring to bringing in outside experts on public engagement, IAP2 experts and the like.

[2:35:24] Voice 38: That was the intention of that word.

[2:35:29] Voice 39: Claire, do you want to add anything to that?

[2:35:32] Voice 5: That's our intention.

[2:35:33] Voice 39: Okay. All right. So I'm going to go ahead, not seeing any further hands

[2:35:39] Voice 39: on this. I'm going to go ahead and call the vote on 5.2, please. All those in favor? Two hands.

[2:35:53] Voice 40: All right. All right. Hands down, please.

[2:36:14] Voice 39: Trustee Wolverton, I still see you have your hand up. Oh, thank you. Okay. Any opposed?

[2:36:20] Voice 39: All right. That carries. 5.3 is legal review, graphic design, and plain language editorial

[2:36:32] Voice 39: services on the next draft. Any questions or comments on that before we go ahead and read

[2:36:39] Voice 39: that one in so trustee or sorry chair luckham yeah

[2:36:45] Trustee Luckham: i just wanted to um apologize for not asking the

[2:36:48] Trustee Luckham: question earlier but just wanted to be uh understand that when you say prior to public

[2:36:52] Trustee Luckham: release obviously the next draft of this would end up in a future agenda packet which isn't

[2:36:59] Trustee Luckham: necessarily released to the public so is the expectation that that is the uh the point that

[2:37:05] Trustee Luckham: that that would be engaged or in an actual public release?

[2:37:10] Voice 39: So my understanding, and please clarify if I have the wrong understanding,

[2:37:15] Voice 39: Claire Delaney, but my understanding from committee is that

[2:37:18] Voice 39: when the Trust Council feels that the draft is acceptable for public discussion

[2:37:23] Voice 39: or public kind of conversations, referral out to agencies, that's public release.

[2:37:29] Voice 39: We understand that those things are always public documents in draft versions,

[2:37:33] Voice 39: but the public release means that we're actually wanting it to be potentially the thing that's

[2:37:38] Voice 39: going to go into first reading or even is in first reading um so Delani yeah

[2:37:45] Voice 38: thank you so

[2:37:46] Voice 38: much for the question it's a good um i'm i'm seeing that we have different understandings

[2:37:50] Voice 38: of this so it'd be good to clarify um one of the lessons we've learned from the process

[2:37:55] Voice 38: uh in over the last couple of years is that as soon as it's in a public agenda it's publicly

[2:38:01] Voice 38: released and open to a lot of misunderstanding and so our the idea was I think initially at

[2:38:11] Voice 38: least the staff understanding of this was that we would do these steps before it was even presented

[2:38:20] Voice 38: to Trust Programs Committee or Executive Committee so that we have a draft that is ready for public

[2:38:25] Voice 38: consumption um it would also help um um the communities you know if we if we go through

[2:38:33] Voice 38: the plain language uh edits before it's discussed by committee that was the thinking

[2:38:39] Voice 39: um but i'm

[2:38:40] Voice 39: gonna pause you just for a second delaney so i need clarification from the trust programs

[2:38:45] Voice 39: committee members because my we have an opposite understanding and so i just need clarification

[2:38:50] Voice 39: from the trust programs committee if they can weigh in on what they think public release was

[2:38:55] Voice 39: was related to this recommendation.

[2:38:58] Voice 39: So can I hear from any of the committee members

[2:39:01] Voice 39: what their thinking was on that?

[2:39:08] Voice 39: Trustee Rogers.

[2:39:10] Voice 9: My understanding would be the same as yours.

[2:39:13] Voice 39: Okay, Trustee Peterson.

[2:39:16] Voice 23: Yeah, my understanding was that this was not,

[2:39:19] Voice 23: this was in terms of actually public,

[2:39:21] Voice 23: more towards public engagement

[2:39:23] Voice 23: rather than actually like being in an agenda.

[2:39:26] Voice 39: Yeah, okay.

[2:39:27] Voice 39: So anybody on the Trust Programs Committee

[2:39:30] Voice 39: committee have a different interpretation like thinking more toward the staff understanding of

[2:39:35] Voice 39: like even if it's an agenda package uh trustee language no

[2:39:39] Voice 37: i agree with your understanding

[2:39:40] Voice 37: okay

[2:39:41] Voice 39: okay so i'm hearing no dissent from the thinking that it was like if once we had a

[2:39:48] Voice 39: version that trust council agreed upon that was like reflective of trust council's thinking as a

[2:39:54] Voice 39: whole, that that would then become, quote unquote, a public release. So if we can have that documented

[2:40:00] Voice 39: in the minutes, that that's our understanding, or if there's another way to document that in

[2:40:05] Voice 39: the motion, that would be extremely helpful. Because that's a big difference. And that's,

[2:40:11] Voice 39: I think, from my perspective, that was one of the massive missteps when we went to July 8th

[2:40:17] Voice 39: meeting is that, like a year ago, July 8th is that trustees and staff and like everybody kind

[2:40:24] Voice 39: took the release into the package as public release, and we allowed it to get free of

[2:40:30] Voice 39: trust counsel, and it was not reflective of full trust counsel thinking. And so that to me is a

[2:40:38] Voice 39: problem that we need to clearly warn the new trust counsel of and contain. All right. Thoughts,

[2:40:48] Voice 39: Delaney, on how to reflect that in the motion?

[2:40:51] Voice 38: Can I just ask for a bit more clarification?

[2:40:53] Voice 38: clarification and so does that mean that you don't want us to do any plain language editorial

[2:40:58] Voice 38: services before presenting it to the committee so

[2:41:02] Voice 39: my my expectation would be that it remains

[2:41:07] Voice 39: in like the legal policy document language until we have a full version that trust council says is

[2:41:15] Voice 39: appropriate for what we might take forward to first reading and at that point we would go into

[2:41:22] Voice 39: to a procedural legal review graphic design in plain language so we're only doing

[2:41:27] Voice 38: it once okay

[2:41:28] Voice 38: so in that case i'm not sure that this motion is needed the reason we had it here is because we

[2:41:34] Voice 38: were assuming that it would be needed in um prior to the new council viewing the document no and so

[2:41:42] Voice 38: then this this motion and claire please weigh in if i'm incorrect but i don't think this motion is

[2:41:49] Voice 38: is needed in the case that,

[2:41:51] Voice 38: in the understanding that you've just clarified now.

[2:41:54] Voice 38: Clare?

[2:41:55] Voice 5: Agreed.

[2:41:56] Voice 5: And I would just clarify that as staff determined

[2:41:58] Voice 5: that we might need a legal assistance with a question,

[2:42:02] Voice 5: we will approach legal-

[2:42:03] Voice 5: Yes.

[2:42:04] Voice 40: Yes, that's understood.

[2:42:06] Voice 40: Yes,

[2:42:06] Voice 5: if you don't want this done for the presentation

[2:42:10] Voice 5: for the committee,

[2:42:11] Voice 5: then I don't feel this is necessary.

[2:42:13] Voice 5: Council can then direct us once they receive the document

[2:42:16] Voice 5: as to how they wish to undertake engagement

[2:42:19] Voice 5: to next steps so you could

[2:42:20] Voice 5: you could omit this one at this time okay

[2:42:23] Voice 39: and i would actually want

[2:42:24] Voice 39: to forward to council the advice that whatever version they take to engagement should be the

[2:42:30] Voice 39: version that they as a collective agree to before because we don't want to have we want to have some

[2:42:36] Voice 39: form of consensus uh or pseudo consensus like before it goes out for another round of engagement

[2:42:42] Voice 39: otherwise i just don't think it's a good use of public money at this point um trustee johnson

[2:42:49] Voice 16: oh my oops

[2:42:53] Voice 17: you're muted sorry my question really is about the legal advice okay is that something

[2:42:58] Voice 17: that normally would be done i think it's moot but i'm not sure yeah

[2:43:02] Voice 39: i think it's moot for this

[2:43:03] Voice 39: particular thing there's two two aspects to the legal device as uh director freighter just

[2:43:07] Voice 39: mentioned if there's something that they need clarity on as they're developing a piece of

[2:43:11] Voice 39: policy they're getting it as they go um at some point there's going to be a version of the trust

[2:43:16] Voice 39: policy statement that should go under legal review completely before it's like read into

[2:43:22] Voice 39: to legislation so that we have some sense of if it if there's any wording or any problematic issues

[2:43:27] Voice 39: in it so but that version needs to be pretty close to a final version so that there's not a lot of

[2:43:33] Voice 39: shift in it at that point but again that's for the we don't need this motion because the later

[2:43:40] Voice 39: trust council will know when that point is reached and be trustee stanford yes

[2:43:47] Voice 4: i'm a little bit

[2:43:47] Voice 4: confused about um this reference to the new trust council coming to some form of agreement that this

[2:43:55] Voice 4: is the right policy statement draft to put forward to the community uh isn't that the definition of

[2:44:02] Voice 4: first reading yes

[2:44:04] Voice 39: that's right thanks yep it is but like we haven't read this into um first reading

[2:44:11] Voice 39: so yes you're right yeah which is one of my challenges back in July frankly was we didn't

[2:44:19] Voice 39: read it into first reading and yet it was out and in for engagement there's a whole bunch of

[2:44:24] Voice 39: issues going on so I had challenges with the process at that time all right trustee Johnson

[2:44:29] Voice 39: is your hand still up or is it up again okay all right so I'm seeing that we don't need 5.3

[2:44:37] Voice 39: unless somebody has a compelling reason

[2:44:40] Voice 39: why we need to go forward with 5.3.

[2:44:42] Voice 39: It seems like right now,

[2:44:43] Voice 39: given our understanding of public release,

[2:44:45] Voice 39: public release is essentially first reading

[2:44:47] Voice 39: that we're getting to.

[2:44:51] Voice 39: Trustee Boucherkin?

[2:44:53] Voice 12: I just will say in favor of 5.3 as written

[2:44:57] Voice 12: that the plain language in particular,

[2:45:03] Voice 12: but even the graphic design

[2:45:05] Voice 12: can really uh change some of the feel of it and the understanding of it um in in i mean in good

[2:45:14] Voice 12: ways that's the goal um and it might not it might be a good idea to go ahead with that so that if

[2:45:21] Voice 12: it's if it's about first reading if you give something first reading knowing it's going to be

[2:45:27] Voice 12: be changed, not the meaning of it, but the wording, the number of words, the order of

[2:45:35] Voice 12: things, the language, you know, the graphic layout might have boxes and highlight things.

[2:45:41] Voice 12: You know, that just seems a little dicey.

[2:45:45] Voice 12: And I had similar frustration last July with not giving this first reading and not having

[2:45:50] Voice 12: a fulsome discussion then.

[2:45:51] Voice 12: And I think it's been quite a complex, become more complex because of that.

[2:45:56] Voice 12: And I wouldn't want to set the new council up for giving first reading something, but

[2:46:01] Voice 12: then needing to send it back for the graphic design and plain language, and then needing

[2:46:04] Voice 12: to see it again to make sure they like it and that being muddy and slowed down.

[2:46:09] Voice 12: So I'm wondering if, I don't know if there's any staff advice on that or if, yeah, I just

[2:46:16] Voice 39: need a little

[2:46:17] Voice 12: council for success.

[2:46:18] Voice 12: Yeah.

[2:46:19] Voice 39: So I need a little clarification, I think, because there's, there's two or three steps

[2:46:23] Voice 39: here.

[2:46:23] Voice 39: one are one is that um count we have done what we think is appropriate to get this to something

[2:46:31] Voice 39: that potentially could be at first reading if we were still a council okay but we're not so it's

[2:46:38] Voice 39: going to move to the next council and at that point that council has to own it they have to be

[2:46:43] Voice 39: able to like look at it go through it understand that everything in the text is appropriate for

[2:46:49] Voice 39: them for first reading at that point when they come to that draft that's when they would so i

[2:46:57] Voice 39: think we should pull this motion forward into like that point in time because then they will be able

[2:47:04] Voice 39: to direct staff to go ahead and consider like at what stage in that project for them they want to

[2:47:11] Voice 39: have this done i just don't want to request staff to do it now um not knowing what the next council

[2:47:18] Voice 39: council wants so um and it's not for and to donnie's earlier point it's not for the november

[2:47:26] Voice 39: meeting that we're asking for this ourselves yeah okay

[2:47:30] Voice 12: yeah i i get it

[2:47:32] Voice 39: um any further conversation

[2:47:36] Voice 39: i'm assuming if nobody moves the motion that we'll pass it and we'll like we'll just move

[2:47:41] Voice 39: past it to 5.4 thank

[2:47:43] Trustee Luckham: you for the conversation chair okay

[2:47:46] Voice 39: let's go ahead to 5.4 um

[2:47:49] Voice 39: So that request to have to prepare a new charter. So this is a little bit to Trustee's beshaken point too. So, like at this point, we need a new charter coming forward to the new Trust Council to how to carry this project into the future, like what that would look like.

[2:48:07] Voice 39: So, any questions about this? Because I think pretty much this is self-explanatory.

[2:48:17] Voice 39: All right, Tim, can I get you to move this one?

[2:48:19] Voice 39: I

[2:48:24] Voice 23: move that trust council request staff to prepare a new policy statement and amendment

[2:48:29] Voice 23: project charter for the consideration of the incoming executive committee and trust council

[2:48:33] Voice 23: in early 2023 yes

[2:48:39] Voice 40: and

[2:48:42] Voice 39: just before we second it now that I've heard it read I actually

[2:48:46] Voice 39: I'm wondering why it's early 2023 instead of November 2022 can I ask for a clarification

[2:48:55] Voice 39: on that before we actually get it fully seconded.

[2:48:58] Voice 5: Melanie, do you want me to speak to that?

[2:49:00] Voice 39: Sure.

[2:49:01] Voice 39: I

[2:49:02] Voice 5: noticed in the implementation section on page 199 of your agenda,

[2:49:05] Voice 5: we talk about having a revised draft done for early 2023.

[2:49:10] Voice 5: I don't think we anticipate having a revised draft by November,

[2:49:13] Voice 5: given all the work you've asked us to do in terms of speaking

[2:49:16] Voice 5: with referral agencies and so forth and working with nations.

[2:49:20] Voice 5: We would expect to have something potentially for maybe February time,

[2:49:23] Voice 5: not for November.

[2:49:24] Voice 5: So this would be to bring forward in conjunction with that.

[2:49:30] Voice 38: I'll also add that we don't really know how the new Trust Council is going to want to proceed.

[2:49:37] Voice 38: If they want Trust Programs Committee and Executive Committee to play the lead roles, as this Trust Council did,

[2:49:44] Voice 38: it also gives the committee time to get set, get established and for us to

[2:49:49] Voice 38: approach the committee first before going to Trust Council.

[2:49:53] Voice 38: And that was primarily why.

[2:49:56] Voice 38: this timeline. Right.

[2:49:57] Voice 39: I forgot about that too. A lot of elections. Okay. Can I get a seconder

[2:50:03] Voice 39: on the motion? Seconding. Okay. Any further conversation on motion? I moved pages. Motion

[2:50:13] Voice 39: 5.4. Okay. I'm going to go ahead and take it to vote. All those in favor? Right.

[2:50:31] Voice 40: Thank you. Hands

[2:50:32] Voice 40: Hands down. Thank you. Any opposed? That carries. Thank

[2:50:48] Voice 39: you. All right. 5.5. Any conversation

[2:50:53] Voice 39: around the need for a communication strategy? This kind of comes back to Delaney's point that

[2:50:57] Voice 39: if we're going to have anything come forward at all, we should have some kind of communication

[2:51:02] Voice 39: strategy prepared, even if it's in a package that at some point we just need a way to frame this and

[2:51:10] Voice 39: communications resources dedicated to this um trustee patrick do you have any questions or

[2:51:15] Voice 39: comments well i'm it communication

[2:51:18] Trustee Patrick: strategy for who and shouldn't there be a communication

[2:51:21] Trustee Patrick: strategy for the new trustees when they do arrive in november as to you know because many of them

[2:51:27] Trustee Patrick: have heard about this many of them may be campaigning on this so that would be my question

[2:51:32] Trustee Patrick: who's who's this campaign strategy for uh

[2:51:36] Voice 39: communication strategy sorry you said campaign

[2:51:40] Voice 39: pain strategy um what's on

[2:51:42] Voice 39: our minds okay um so um i'm gonna ask claire actually to speak to

[2:51:51] Voice 39: the communications component of it um and i'll also like address it a little bit claire do you

[2:51:57] Voice 39: want to add anything yeah

[2:51:59] Voice 5: so our intention here was to have a strategy that would outline

[2:52:01] Voice 5: options around like so key messages what are our key messages around the draft statement

[2:52:06] Voice 5: statement methods that we would use the whole suite of opportunities that we would have around

[2:52:12] Voice 5: communicating it including what products we might wish to have to a company such as the fact sheets

[2:52:17] Voice 5: we had last time so that would be available we were thinking to accompany the draft in early 2023

[2:52:23] Voice 5: before it's on an agenda was our intention such that before we put something on an agenda we

[2:52:29] Voice 5: equip trustees with the

[2:52:31] Voice 5: messaging and the background that they need to communicate well

[2:52:35] Voice 5: with community and we have that information that said we don't have the budget in this fiscal year

[2:52:39] Voice 5: to produce the whole suite of materials it would simply be around what the strategy would

[2:52:44] Voice 5: compose of and that would include key messaging but the full development of the suite of

[2:52:48] Voice 5: accompanying materials would have to wait for april with a new budget unless you wish to amend

[2:52:52] Voice 5: the budget this year and

[2:52:55] Voice 39: that's a decision for the new council likely but we can make

[2:52:59] Voice 39: make recommendations um trustee johnson i

[2:53:03] Voice 17: just want to comment that if we have a

[2:53:05] Voice 17: a process that's uh public and fair and we communicate with with the public and they with

[2:53:12] Voice 17: us a communication strategy sounds to me like it's to sell this if we develop it together it

[2:53:19] Voice 17: should sell itself i mean we need to communicate but it doesn't need to be a sales job and i

[2:53:27] Voice 39: i understand the that communications can come across that way i think my counterpoint to that

[2:53:32] Voice 39: trustee johnson would just be that um you know we have as a trust council done an incredible

[2:53:40] Voice 39: amount of learning and work around issues of reconciliation around climate change around

[2:53:46] Voice 39: this policy statement and that learning is not going to be in all of the trustees that are coming

[2:53:53] Voice 39: So fact sheets and resources that help to sort of synthesize some of the thinking behind the different aspects of the just clarify some of the rationale behind different policies that I think just gives some depth to the reasoning to the public that's in the trust voice as opposed to what goes around on Facebook sometimes that is frankly just false.

[2:54:19] Voice 39: and so I think that's the counterpoint to try and get some of the trustee thinking and rationale

[2:54:27] Voice 39: into documents that are like endorsed by the trust as this is what our thinking is

[2:54:34] Voice 39: so that would be what I would be hoping the communication strategy would be producing

[2:54:38] Voice 39: I

[2:54:39] Voice 17: agree but if we as trustees or those who are trustees can communicate with their residents

[2:54:46] Voice 17: and their landowners, their communities,

[2:54:48] Voice 17: and we develop a trust policy statement together,

[2:54:52] Voice 17: it will be known and understood largely.

[2:54:54] Voice 17: We won't need to have to sell it.

[2:54:57] Voice 39: And I agree, yeah.

[2:54:58] Voice 39: But I'll go to Trustee Colburn.

[2:55:00] Voice 39: Trustee Colburn, I know you have a background

[2:55:02] Voice 39: in communications, thoughts?

[2:55:04] Voice 7: Yeah, and with all due respect to trustees,

[2:55:07] Voice 7: I tried to call myself an elected official

[2:55:10] Voice 7: in the first couple of months, but we are politicians,

[2:55:13] Voice 7: and it's important to remove some of this

[2:55:15] Voice 7: from the political realm or the interest of one individual in the community and to have

[2:55:21] Voice 7: communications that represent the organization, the institution, the legislative framework.

[2:55:28] Voice 7: What Trustee Johnson is talking about is it doesn't really work when you get down into

[2:55:36] Voice 7: how different trustees, two trustees on the same island can have fundamentally different

[2:55:42] Voice 7: different approaches to the meaning, to how to communicate it, who they're communicating to,

[2:55:46] Voice 7: what their goals are. Neutralize this, have it come from the organization, resource that in a

[2:55:52] Voice 7: way that you're paying for people who have a background in this, who can do that in a way

[2:55:58] Voice 7: that reaches as many people as possible and as inclusive as possible. So it's not just the people

[2:56:03] Voice 7: who show up at 1030 on a Tuesday. So I'm sorry, we have to stop putting all of this on trustees.

[2:56:10] Voice 7: First of all, that's not necessarily within the framework of what we're elected to do or our different strengths, but it also takes the political nature out of it and allows it to reach as many people as possible.

[2:56:24] Voice 7: That's what a fair administrative process would be for having the community voice put into this as opposed to simply allowing the political necessities of the times to dictate what's being said and how it's said.

[2:56:38] Voice 7: all

[2:56:42] Voice 39: right i'm gonna ask for any additional comments but we have a slight difference of

[2:56:47] Voice 39: opinion that's fine well the vote will address that um other comments or other thoughts on this

[2:56:54] Voice 39: and i don't think this motion's on the table yet is it no if i can get somebody to move the motion

[2:56:59] Voice 39: so we can um vote it one way or the other that would be helpful uh tim go ahead i move that

[2:57:10] Voice 23: trust council request staff to prepare a policy statement amendment project communication strategy

[2:57:16] Voice 23: for the consideration of the incoming executive committee and trust council in early 2020

[2:57:22] Voice 40: and can i have a second on that please um dog fenton i believe is seconding all right if i can

[2:57:31] Voice 40: have all hands down any further conversation on this that's new all right can i have all those

[2:57:42] Voice 40: in favor please okay hands down please all those opposed okay that carries all

[2:58:12] Voice 39: right i do believe

[2:58:15] Voice 39: that may conclude our recommendations around the trust policy statement going forward to the next

[2:58:22] Voice 39: council and revisions for staffed i just would again like to say thank you very much to all of

[2:58:28] Voice 39: of you. As many of you know, I don't necessarily personally feel that we, you know, succeeded in

[2:58:34] Voice 39: getting it finished, but I do think that we got a lot of thinking and synthesis done from our

[2:58:40] Voice 39: communities, from each other. And because of the scope creep on the project, I mean, it did

[2:58:47] Voice 39: expand quite a bit during the years and we had COVID. I do feel like we did a good job at trying

[2:58:53] Voice 39: to get to some place where that work can be handed off um so thank you for all of your work trustee

[2:58:59] Voice 39: critchley do you have a final thought on that i

[2:59:03] Voice 14: do i just uh wish to thank our chair of trust

[2:59:07] Voice 14: programs committee trustee morrison you did an excellent job of as they say herding cats

[2:59:15] Voice 14: not an easy job well done thank you very much thank

[2:59:19] Voice 39: you trustee critchley all right back to

[2:59:21] Voice 39: you chair okay

[2:59:23] Trustee Luckham: um thank you very much chair morrison and i too want to express my gratitude

[2:59:28] Trustee Luckham: and thanks uh for your uh handling and chairing of the trust program committee and bringing this

[2:59:35] Trustee Luckham: to us today i want to celebrate this what is a significant moment and trust council of having

[2:59:41] Trustee Luckham: achieved the next round of amendments and i think we're putting the future council into a good place

[2:59:49] Trustee Luckham: and I am incredibly appreciative and happy with this outcome today and I've enjoyed the collegial discussion that we've had to advance.

[3:00:00] Trustee Luckham: So thank you, everyone, for all this work. And also, actually, I would be remiss in not acknowledging the public commitment and engagement in this process.

[3:00:10] Trustee Luckham: I think some almost over 2,000 expressions of interest on this body of work so far.

[3:00:18] Trustee Luckham: And that, too, is significant. And I'm grateful that we're able to engage with the public in this way.

[3:00:23] Trustee Luckham: And so let's see what happens next. Thank you, everybody.

[3:00:27] Trustee Luckham: So, you know, we're at noon, which was a scheduled break. We've got a few possibly lighter items that we might address now. And maybe we've got an hour scheduled for a break. I do need us back at one o'clock.

[3:00:43] Trustee Luckham: I'm just going to get a show of hands that maybe for those that would object to continuing let's

[3:00:52] Trustee Luckham: say another 15 minutes we'll put a cap on it 15 minutes to see if we can wrap up this section

[3:00:59] Trustee Luckham: and then we'll go for lunch any objections I include staff members in that object you'll

[3:01:05] Trustee Luckham: only get the first item done in 15 minutes okay well then that's what we'll get done then 15

[3:01:11] Trustee Luckham: minutes okay uh so um the first item then is 7.2.2 referral for comments the allan's trust

[3:01:21] Trustee Luckham: conservancy plan briefing um and now that's allan's trust conservancy staff but perhaps i

[3:01:29] Trustee Luckham: would like to honor and recognize trustee stanford's chair to make initial remarks and then hand it off

[3:01:35] Trustee Luckham: to staff because i see kate emmings is here and i know that she wants to speak to this beautiful

[3:01:40] Trustee Luckham: piece of work trustee chair stanford thank

[3:01:45] Voice 4: you very much chair luckham um this is just as you

[3:01:48] Voice 4: see a briefing about a document that is required um legislatively for the conservancy to produce

[3:01:56] Voice 4: originally it is a five-year plan but with discussions with the board our decision was to

[3:02:04] Voice 4: reduce it to a three-year plan because of the specific challenges we've been having this term

[3:02:10] Voice 4: around COVID, around staffing and other priorities that we've experiencing. So it is primarily

[3:02:21] Voice 4: going to be a focus on First Nations and building our recognition and reconciliation relationship

[3:02:29] Voice 4: with First Nations in the whole process of how we do business at the Honest Trust Conservancy.

[3:02:35] Voice 4: So I'd like to hand it over to Kate Emmings, and she'll be able to provide more detail.

[3:02:43] Manager Emmings: Thank you, Trustee Stamford and Chair of ITC.

[3:02:48] Manager Emmings: I think Chair Stamford, or sorry, I should say Trustee Stamford in this context framed it well.

[3:02:54] Manager Emmings: We typically do a five-year plan.

[3:02:57] Manager Emmings: It's a requirement under the Islands Trust Act that the Islands Trust Conservancy produce a plan every five years for approval by the Minister of Municipal Affairs.

[3:03:07] Manager Emmings: The plan must include things like how we acquire and dispose of land, how we manage our assets, including our finances, and also how we dispose of land.

[3:03:22] Manager Emmings: That's right. So this is in beginning the development of this particular plan, staff and the board came to the conclusion that we felt that we didn't have adequate time, given the delay in starting to develop it in order to consult or sorry, engage with First Nations properly.

[3:03:44] Manager Emmings: And so that really culminated in the board's decision to move forward with a three-year plan that is very much a continuation of our last iteration of the plan with some minor changes and also some changes to reflect our commitment to reconciliation and also some of the grant funding that we've been receiving for species at risk work.

[3:04:07] Manager Emmings: and so the board has developed this plan as sort of an interim piece to guide its work over the

[3:04:13] Manager Emmings: next three years and hopes to over the next couple of years here do further engagement with First

[3:04:20] Manager Emmings: Nations so that we can move towards creation of a more fulsome longer plan to guide our work from

[3:04:26] Manager Emmings: 2026 to 2030. So the plan is here before you and we're happy to answer questions that may come up

[3:04:33] Manager Emmings: um here it's for comment um that the the trust council may have um and all of those comments

[3:04:41] Manager Emmings: will go back to the itc board at its november meeting for consideration thank

[3:04:47] Voice 38: you all right

[3:04:49] Trustee Luckham: um so perhaps um this is a briefing to receive information i'll just ask if there's any questions

[3:04:56] Trustee Luckham: for the chair or the staff um of itc uh case longer ice yeah

[3:05:03] Voice 37: well just a quick question is

[3:05:04] Voice 37: the Act talks about a plan every five years,

[3:05:07] Voice 37: but that doesn't necessarily mean that the plan

[3:05:09] Voice 37: has to be for the full duration then.

[3:05:11] Voice 37: I'm assuming that's the understanding.

[3:05:13] Manager Emmings: Yes, that's correct.

[3:05:15] Manager Emmings: And that's why the board has proceeded in this way.

[3:05:17] Manager Emmings: And actually it did consult

[3:05:20] Manager Emmings: with the Ministry of Municipal Affairs

[3:05:21] Manager Emmings: just regarding its plans to adjust the timeframe.

[3:05:25] Trustee Luckham: Okay, thank you.

[3:05:27] Trustee Luckham: And Case, did you have a second question?

[3:05:33] Trustee Luckham: Okay, thank you very much.

[3:05:34] Trustee Luckham: So then I think that concludes 7.22.

[3:05:37] Trustee Luckham: 2. we do have a few minutes remaining of our 15 minutes i'd like to maybe uh ask or we look at

[3:05:42] Trustee Luckham: 7.2.3 executive community sponsorship of nap tech fees this is a request for decision um who's going

[3:05:49] Trustee Luckham: to speak to this one director fraser over to you thank

[3:05:52] Voice 5: you um as a reminder trust council bylaw

[3:05:56] Voice 5: 115 regulates the nap tap application fees under the current bylaw there's no provision for a

[3:06:02] Voice 5: waiver of fees and by contrast local trust committee fee bylaws do provide such a mechanism

[3:06:07] Voice 5: for the executive committee to sponsor development applications that meet a specified criteria

[3:06:13] Voice 5: in september of last year trust council received a request from the conservancy board

[3:06:18] Voice 5: and requested staff to develop guidance to enable sponsorship of fees so this is why you're getting

[3:06:25] Voice 5: the rfd today any budgetary implications would be managed through the budget process

[3:06:30] Voice 5: process and as you can see staff are recommending about a thousand dollars a year at this point

[3:06:35] Voice 5: we recommend adoption of the bylaw and the policy and staff are available to answer your questions

[3:06:42] Trustee Luckham: thank you director frader so um the easiest way is obviously to get a motion on the table but i

[3:06:49] Trustee Luckham: wouldn't want to preempt that if there were some serious concerns or questions about this trustee

[3:06:54] Trustee Luckham: longer ice and then johnston

[3:06:56] Voice 37: yeah um you got a couple questions on this it's on the policy page

[3:07:02] Voice 37: 235 i think that section uh where it says any non-profit organization or first nation 1.3 now

[3:07:13] Voice 37: i think that it says accepting those listed one section 1.3 should say 1.4 i believe

[3:07:19] Voice 37: just a minor okay

[3:07:23] Voice 40: and

[3:07:25] Voice 37: that's not paid and then 236 um sorry

[3:07:31] Voice 22: point of order that that's the

[3:07:32] Voice 22: heritage policy that uh trustee longgrass is talking about not the nap tip oh

[3:07:37] Voice 37: sorry i jumped

[3:07:38] Voice 37: ahead my apologies that's

[3:07:41] Trustee Luckham: quite all right i'm glad you're reading the details so let's go to

[3:07:44] Trustee Luckham: trustee johnson then with a question on the nata fees rmd

[3:07:49] Voice 17: i i may not have read this as thoroughly

[3:07:53] Voice 17: as i should have it's not clear to me whether the fees will either be totally exempt or totally

[3:07:59] Voice 17: charged or whether it's possible to do a partial exemption and by fees i just assume it means the

[3:08:05] Voice 17: island's trust fee it doesn't mean all the other expenses of doing the planning and transfer and

[3:08:13] Voice 17: covenant or whatnot

[3:08:15] Voice 5: yeah so the discretion would remain with the executive committee

[3:08:21] Voice 5: to determine the extent of sponsorship of fees thank

[3:08:25] Trustee Luckham: you thank you for the question uh trustee

[3:08:28] Voice 4: stanford yes um if everyone's ready i'd like to put um the first motion on the table please uh

[3:08:37] Voice 4: i move that the trust council bylaw number 190 cited as islands trust council natural area

[3:08:43] Voice 4: Exemption Certificate Fees Bylaw Number 115-2006, Amendment Bylaw Number 1-2022,

[3:08:51] Voice 4: be read a first time.

[3:08:53] Trustee Luckham: Thank you. Do I have a seconder? Trustee Boucherkin, seconding.

[3:08:58] Trustee Luckham: Thank you. So hands down. And is there any discussion, Stanford and Peterson, discussion

[3:09:08] Trustee Luckham: Any discussion on the motion?

[3:09:11] Voice 23: Yeah, I just wanted to speak in favor of this motion.

[3:09:14] Voice 23: I've had a number of questions from local landowners

[3:09:20] Voice 23: about this program and about the possibility

[3:09:25] Voice 23: of helping to ease the expense of doing this.

[3:09:31] Voice 23: So I'm very much in support.

[3:09:33] Trustee Luckham: Great, thank you very much.

[3:09:35] Trustee Luckham: so not seeing

[3:09:36] Trustee Luckham: any further hands i'm pausing for a moment so let's call the vote all those in favor

[3:09:43] Trustee Luckham: so that looks like a majority 19 or 20 so please lower your hands and any opposed

[3:10:03] Trustee Luckham: none opposed that carries uh trustee stanford you want to keep on the roll you're on there

[3:10:10] Trustee Luckham: yeah

[3:10:11] Voice 4: i move that trust council bylaw number 190 cited as islands trust council natural area

[3:10:16] Voice 4: exemption certificate fees bylaw number 115 2006 amendment bylaw number 1 2022 be read a second

[3:10:24] Voice 4: time so

[3:10:26] Trustee Luckham: do i have a seconder trustee peterson um thank you um is there any discussion

[3:10:34] Trustee Luckham: no so i'm going to call the vote all those in favor please lower your hands again a majority

[3:10:47] Trustee Luckham: Majority? Any opposed? I'll lower my hand. Any opposed? None opposed? That carries. Trustee

[3:10:57] Trustee Luckham: Stamford?

[3:10:58] Voice 4: I move that the Trust Council Bylaw Number 190 cited as Islands Trust Council Natural

[3:11:03] Voice 4: Area Exemption Certificate Fee Bylaw Number 115-2006, Amendment Bylaw Number 1-2022 be read

[3:11:12] Voice 4: a third time.

[3:11:14] Trustee Luckham: I move. Do I have a seconder? Trustee Wilberton? Thank you. Any further discussion?

[3:11:20] Trustee Luckham: all those in favor please raise your hand and please lower your hand again looks like a majority

[3:11:33] Trustee Luckham: any opposed waiting for hands to go down opposed is that trustee right opposed no okay thank you

[3:11:45] Trustee Luckham: very much and so the final motion i

[3:11:48] Voice 4: move that trust council approve new policy 2.1.16 guidelines

[3:11:53] Voice 4: guidelines for executive committee sponsored

[3:11:55] Voice 4: or Islands Trust Conservancy initiated NAPTEP applications.

[3:12:01] Trustee Luckham: So moved or seconder, Trustee Peterson again,

[3:12:05] Trustee Luckham: thank you very much.

[3:12:07] Trustee Luckham: Is there any discussion?

[3:12:10] Trustee Luckham: All those in favor, please raise your hand.

[3:12:19] Trustee Luckham: Again, it looks like a majority, please lower your hands.

[3:12:23] Trustee Luckham: Please lower, any opposed?

[3:12:28] Trustee Luckham: None opposed.

[3:12:29] Trustee Luckham: And with that, I thank you all.

[3:12:32] Trustee Luckham: I must say that the NAPTEP program is a unique tool for citizen participation in preservation and protection of the lands.

[3:12:45] Trustee Luckham: It's unique to the Islands Trust, and it's an excellent tool to engage our communities in participating in that preservation and protection work.

[3:12:54] Trustee Luckham: work um i also want to recognize in the last minute here that gosh you guys have got so good

[3:13:01] Trustee Luckham: at electronic voting and we finally figured out how to count the votes and it's gone very smoothly

[3:13:06] Trustee Luckham: and i'm thankful for that so let us break for lunch at one o'clock uh we have coastal marine

[3:13:12] Trustee Luckham: strategy presentation um very excited to be seeing this at council must tell you that we met with

[3:13:20] Trustee Luckham: minister osborne and spoke about this and spoke about how the islands trust can assist in this

[3:13:25] Trustee Luckham: work of that ministry and certainly there's an opportunity here for collaboration and my only

[3:13:31] Trustee Luckham: regret is that we may not have allocated enough time for the q a in the conversation but it's

[3:13:36] Trustee Luckham: certainly exciting work and it was a real pleasure to meet with minister osborne on your behalf

[3:13:41] Trustee Luckham: Yeah. So let's break for lunch and be back at one sharp for this presentation.

[3:13:46] Trustee Luckham: Thank you, everybody.

[3:59:36] Voice 27: 11 minutes. Are we good? We are.

[3:59:47] Trustee Luckham: Okay. Welcome back, trustees. I see a number of you have joined

[3:59:51] Trustee Luckham: us already. And so you're obviously all excited for this next session. I am excited about this

[3:59:57] Trustee Luckham: session. Just for the benefit of

[4:00:00] Trustee Luckham: of those that are joining us now.

[4:00:02] Trustee Luckham: My name is Peter Ruckum.

[4:00:03] Trustee Luckham: I'm the chair of Island Stress Council.

[4:00:05] Trustee Luckham: We've been meeting since midday yesterday

[4:00:09] Trustee Luckham: and have advanced a number of business items and policies.

[4:00:13] Trustee Luckham: And we are now here and very fortunate

[4:00:18] Trustee Luckham: to have Coastal Marine Strategy

[4:00:22] Trustee Luckham: led by the Province Ministry of Land, Water

[4:00:25] Trustee Luckham: and Resource Stewardship and Coastal First Nations.

[4:00:28] Trustee Luckham: and very pleased to welcome Charlie Short, Executive Director, Karen Topelko, Senior Marine Resource Specialist,

[4:00:36] Trustee Luckham: Annette Thingstead, Senior Policy Advisor, and David Angus, Senior Policy Advisor.

[4:00:45] Trustee Luckham: And I just want to make a remark that at UBCM last week, we did meet with Minister Osborne,

[4:00:52] Trustee Luckham: and I think we were mutually excited about this work

[4:00:56] Trustee Luckham: and also about what it is that the Islands Trust can,

[4:01:01] Trustee Luckham: how we can help

[4:01:02] Trustee Luckham: and how the coastal marine strategy is important to us.

[4:01:05] Trustee Luckham: So I think I'll just turn this over to,

[4:01:08] Trustee Luckham: I'm presuming Charlie Short,

[4:01:10] Trustee Luckham: if you'd like to take the lead on this

[4:01:11] Trustee Luckham: and introduce your other members

[4:01:13] Trustee Luckham: and provide your presentation.

[4:01:17] Voice 13: Perfect.

[4:01:18] Voice 13: And thank you for inviting us to present today.

[4:01:23] Voice 13: My name is Charlie Short. I'm an Executive Director here in the Ministry of Land, Water and Resource Stewardship and we have the Coastal Marine Stewardship Branch and some of my staff are here today.

[4:01:34] Voice 13: Karen, Annetta and David and I have a fellow Dion here who has just newly joined the team.

[4:01:40] Voice 13: And I'm calling in from Lekwungen-speaking People's Territory, the Esquimalt and Songhees Nations, otherwise known as Victoria.

[4:01:48] Voice 13: And we have a just a short presentation on the coastal marine strategy on request here and we'll leave it open some time.

[4:01:59] Voice 13: I believe we have half hour. Is that correct? On the agenda? Yeah.

[4:02:03] Voice 13: OK. And we sort of what we've prepared is a general kind of overview of what we're attempting to do here and an overall update on where we're at in that process.

[4:02:15] Voice 13: and then where we're anticipating going in the future.

[4:02:19] Voice 13: And then I think that kind of nicely segues

[4:02:22] Voice 13: into your opening remarks there around

[4:02:24] Voice 13: where can Island Trust play a role

[4:02:27] Voice 13: and what can they do to help support the process

[4:02:30] Voice 13: and get input into the process.

[4:02:33] Voice 13: Does that make sense to folks?

[4:02:36] Voice 13: Yes.

[4:02:37] Voice 13: Okay, perfect.

[4:02:38] Voice 13: Well, maybe what I'll do is I'm just gonna,

[4:02:40] Voice 13: I have a, we had prepared a short presentation

[4:02:43] Voice 13: and um maybe I'll share my screen now if that's okay with folks I'll get that prepared

[4:02:58] Voice 27: one moment here

[4:03:01] Voice 29: I'll

[4:03:17] Voice 27: just do a little bit of a

[4:03:18] Voice 13: check there and as can people see a

[4:03:23] Voice 13: slideshow yeah we have a

[4:03:25] Voice 19: beautiful picture of some coastal homes yes

[4:03:28] Voice 13: there you go some float homes

[4:03:30] Voice 13: homes here locally in Victoria Harbour there. Nice and colourful. So I will get going here

[4:03:39] Voice 13: and then we'll pause for some Q&A. So just a bit of context to the mandate and the sort

[4:03:55] Voice 13: of history of why we're here with this particular project. So back in 2020, several, a few ministers,

[4:04:04] Voice 13: Three ministers received their mandate letters, and in their mandate letters was the call to develop a coastal marine strategy.

[4:04:12] Voice 13: And truth be told, the province has never articulated a coast-wide coastal marine strategy before,

[4:04:19] Voice 13: despite being on the west coast of Canada and, quote-unquote, a maritime province, so to speak.

[4:04:25] Voice 13: And so we have a lot of interests of many communities across the coast.

[4:04:31] Voice 13: So it was a bit of a policy gap in terms of how we're organized, what is our vision,

[4:04:36] Voice 13: our long-term objectives for coastal British Columbia. And it also was a reflection of what

[4:04:44] Voice 13: we've been hearing from communities and nations across the coast around the fact that we should

[4:04:48] Voice 13: have that prepared. So, okay, I'm just going to do a quick check. Can you guys see, you should

[4:04:59] Voice 13: Should we be seeing a full screen?

[4:05:01] Voice 13: No.

[4:05:03] Voice 13: Yeah, you're not, eh?

[4:05:06] Voice 27: Yeah, we're seeing your notes off on the right hand side.

[4:05:09] Voice 27: Oh, okay,

[4:05:10] Voice 13: how about that, there you go.

[4:05:12] Voice 13: That's better, is that better?

[4:05:15] Voice 30: Yes, thank you.

[4:05:16] Voice 30: Okay, thanks.

[4:05:18] Voice 13: So the idea to have a articulated policy framework

[4:05:23] Voice 13: is longstanding and it's also a reflection of somewhat,

[4:05:26] Voice 13: I think a UBC resolution some time ago

[4:05:31] Voice 13: I believe in 2020 or 2019, that asked, you know, a specific call for the province to have an articulated coastal marine policy.

[4:05:39] Voice 13: And so that was intended to both be multifold and improve our overall stewardship of the environment, reflect our reconciliation efforts with coastal First Nations, build community resilience and have that long term generational outlook.

[4:05:56] Voice 13: look and with the formation of our new ministry uh of land water resource stewardship under minister

[4:06:02] Voice 13: osborne uh the task was directed to the new ministry to lead so um some additional bits uh

[4:06:12] Voice 13: that would the task was also to co-develop the strategy with coastal first nations

[4:06:18] Voice 13: um better articulate the accountabilities and provincial interests in the coastal marine space

[4:06:24] Voice 13: base, reflect a variety of, you know, user groups and local government's priorities,

[4:06:31] Voice 13: be in a better position to leverage and influence federal initiatives and opportunities as they come

[4:06:37] Voice 13: and go, honor some of the past work that we have undertaken. And on the left side of your screen,

[4:06:43] Voice 13: there's just a bit of a collage of various strategies and action plans and frameworks

[4:06:49] Voice 13: that we have that touch in the marine environment

[4:06:51] Voice 13: that are in play now that will be captured

[4:06:55] Voice 13: under a broader approach for coastal BC.

[4:06:59] Voice 13: The other idea too is also to sort of provide some focus

[4:07:04] Voice 13: on those things province in particular can implement

[4:07:08] Voice 13: under our existing policies and legal frameworks

[4:07:13] Voice 13: without losing sight of the interconnections

[4:07:16] Voice 13: to other uh authorities in that coastal marine space and but what i mean by that is that and as

[4:07:22] Voice 13: as folks probably know on the council is like when we talk about managing the breadth of activities

[4:07:27] Voice 13: and values and managing four values in the marine environment uh no one sole government or agency or

[4:07:35] Voice 13: department is really responsible for everything it's a very much a very mixed um set of

[4:07:40] Voice 13: accountabilities. So this is just a

[4:07:44] Voice 27: short list, I

[4:07:47] Voice 13: would say, of some of the overlapping and distinct

[4:07:51] Voice 13: authorities between the federal government and the provincial government, but also we have local

[4:07:56] Voice 13: government authorities in the coastal zone and the foreshore intertidal zone, as well as First

[4:08:01] Voice 13: Nations traditional laws and authorities in their traditional territories. All to say that it

[4:08:08] Voice 13: requires a lot of collaboration and working together to fulfill the full suite of things

[4:08:15] Voice 13: that we want to do. The initiative was officially launched kind of early this year

[4:08:25] Voice 13: with some outreach to Coastal First Nations leadership across the coast to think about

[4:08:32] Voice 13: how could we design a process to actually like roll up our sleeves and write a piece

[4:08:39] Voice 13: policy and so um we hosted a variety of technical sessions and leadership sessions around

[4:08:46] Voice 13: how we can work together um agreed to some processes around that and sat down and and

[4:08:54] Voice 13: actually articulated some of the priorities that we have been seeing and witnessing across the

[4:09:00] Voice 13: coast and expressed to us by first nations communities and what we are learning from

[4:09:06] Voice 13: from other jurisdictions, policies and plans

[4:09:08] Voice 13: and approaches to coastal zone management.

[4:09:12] Voice 13: And all of that work over the past year and a bit

[4:09:15] Voice 13: has sort of accumulated in what we're calling

[4:09:18] Voice 13: a draft intentions paper.

[4:09:21] Voice 13: And that is designed to reflect what we've been hearing,

[4:09:27] Voice 13: predominantly through our dialogues

[4:09:29] Voice 13: with Coastal First Nations throughout BC,

[4:09:31] Voice 13: but also our review of existing policies, plans,

[4:09:35] Voice 13: demands, frameworks, and strategies used elsewhere, not only in North America, but in other parts of

[4:09:41] Voice 13: the world. So the purpose of this intentions paper is really to see and articulate, well,

[4:09:50] Voice 13: our intentions and express our, you know, put on paper what we think we ought to be doing

[4:09:57] Voice 13: in this policy space. It kind of foreshadows policy in a way, and it describes kind of what

[4:10:04] Voice 13: we would like to do and why but not getting into the weeds around how we're going to do specific

[4:10:09] Voice 13: things or when we're going to do those specific things. That's where we're going to need further

[4:10:13] Voice 13: input from folks like yourselves around putting a finer point on that. Now we have just recently

[4:10:22] Voice 13: finished the draft. We are currently reviewing a variety of feedback that we have from both

[4:10:29] Voice 13: internal the provincial government and external with first nations governments we have hosted a

[4:10:35] Voice 13: variety of sort of information sessions similar to this with um with a number of stakeholder groups

[4:10:41] Voice 13: and also other regional districts across bc just to keep people apprised of where we're at in the

[4:10:47] Voice 13: process and where to expect us to be reaching out more broadly and what we um where we are now is

[4:10:55] Voice 13: we're just like I said we're compiling all that commentary and we're prepping our internal

[4:11:00] Voice 13: provincial systems for the necessary reviews and approvals to then launch this more publicly

[4:11:05] Voice 13: and our target is sometime this later this fall you know subject to those approvals and

[4:11:13] Voice 13: the sort of green light to put it in the public domain and then we'll be in a place where you'll

[4:11:20] Voice 13: actually see something cover to cover and have an opportunity to weigh in on the content and help us

[4:11:27] Voice 13: revise and refine and create a better product. So I don't have a particular date to tell you

[4:11:35] Voice 13: right now other than a window of time we're aiming for later this fall. To give you a little bit more

[4:11:44] Voice 13: content on what I'm talking about here is this is a bit of a snapshot of a table of contents.

[4:11:49] Voice 13: it's about a 30 some odd page document at this point in time it has some context uh sort of like

[4:11:57] Voice 13: uh sort of a vision uh statement and then it centers around um six main themes and these are

[4:12:06] Voice 13: themes that have emerged like i said from what we've been hearing around uh from coastal first

[4:12:11] Voice 13: nations across bc as well as common themes uh and modern themes in other jurisdictions around the

[4:12:19] Voice 13: world. And you can see they're quite wide in scope. And that was on purpose. We want to make

[4:12:30] Voice 13: this thing pretty holistic and integrated across a variety of spectrums. And what you will see is

[4:12:37] Voice 13: a variety of intentions that reflect the various themes that you see on the right-hand side.

[4:12:44] Voice 13: The other component to the strategy is really overarching guiding principles.

[4:12:49] Voice 13: There's a section on the historical and cultural relationships that Indigenous governments have to the sea and the marine environment, and an articulation of how we're trying to align with existing initiatives throughout BC and the federal government.

[4:13:05] Voice 13: so that would be the product that I think well that is going to be the first product

[4:13:14] Voice 13: of a couple that will be coming around for a broader public review and engagement with local

[4:13:22] Voice 13: governments regional districts and stakeholders over the next you know hopefully this fall and

[4:13:27] Voice 13: through and for a few months after that and that's the first kind of window on a product

[4:13:34] Voice 13: right and then we'll need to come and repeat that process after we review the input consider all

[4:13:42] Voice 13: that input on that document to then actually write the strategy and we intend to do that

[4:13:47] Voice 13: throughout the winter spring of 2023 refine that over the summer and then come back with a second

[4:13:54] Voice 13: formal window of engagement on the actual strategy itself in the fall of 2023 and then in those in

[4:14:03] Voice 13: between spaces we anticipate having sessions like this maybe even more detailed lengthier sessions

[4:14:09] Voice 13: with interested parties so we can refine that kind of stuff as we as we move through that

[4:14:14] Voice 13: writing process and then of course we can have impromptu meetings like this by invitation and

[4:14:21] Voice 13: at any time can we can sort of interact set something up if that's desired so just to

[4:14:28] Voice 13: quickly summarize we have a first draft of that intentions paper we need to finalize that draft

[4:14:36] Voice 13: and get it approved for broader release and so we can initiate that outreach with local governments

[4:14:42] Voice 13: with stakeholder groups later on this fall we can then better organize in terms of timing like

[4:14:50] Voice 13: how we want to sit down and have that deeper roll up your sleeves engagement and with councils like

[4:14:56] Voice 13: this and with other interested parties throughout the winter when we have that window open for

[4:15:02] Voice 13: public comment then we're at the same time in parallel we're working on some a process to sort

[4:15:08] Voice 13: of transition from intentions paper development to then full-blown strategy development with

[4:15:14] Voice 13: close first nations uh so we're working with them to iron out that process that will reflect you

[4:15:19] Voice 13: you know, the needs. And then we will need your help as well as others to help refine what those

[4:15:27] Voice 13: intentions really mean on the water, on the ground, so to speak, so we can then put them

[4:15:33] Voice 13: into action over the years to come while we implement this. So we have a small team here

[4:15:41] Voice 13: in the ministry, myself, Kristen, Karen, Annetta, Ben, Stefania, Dion here, who are all helping

[4:15:49] Voice 13: coordinate this particular initiative and will likely transition into implementing elements over

[4:15:56] Voice 13: the years to come. So I'll stop here. I'm sure you have some questions. And so we'll open it up for

[4:16:05] Voice 13: that. Thank you for your time.

[4:16:09] Trustee Luckham: Thank you for your presentation, giving us a taste of what's

[4:16:13] Trustee Luckham: happening in the ministry. So indeed, trustees, do you have any questions for our guests? Please

[4:16:18] Trustee Luckham: recognized trustee Morrison of North Pender Island thank

[4:16:24] Voice 39: you so a couple questions you've

[4:16:29] Voice 39: talked about engagement and as we well know in the trust and not all engagement is the same

[4:16:34] Voice 39: and so we're really just trying to under I would love to understand given the trust area spans so

[4:16:42] Voice 39: much of the central coastal region here on the inside of Vancouver Island like what is it that

[4:16:49] Voice 39: you mean by engagement with respect to the islands trust and um also i think you're talking about a

[4:16:56] Voice 39: product in terms of like a vision document um and then potentially a secondary um either product or

[4:17:03] Voice 39: process as a strategy but um part of the work sounds like it's also a process of regional

[4:17:10] Voice 39: cooperation that's more extended and and developed and so i was just wondering if you could speak to

[4:17:17] Voice 39: that because that kind of comes back to engagement too sure

[4:17:20] Voice 13: sure thing yeah thank you uh trustee

[4:17:22] Voice 13: morrison so um um maybe i'll start with just the what with the maybe the different i think you are

[4:17:28] Voice 13: asking what the difference between the sort of intentions paper versus the strategy and the

[4:17:32] Voice 13: different processes there so this would be like kind of in a way the intentions paper is like are

[4:17:38] Voice 13: we on the right track with folks are these reflecting the values that you're seeing in

[4:17:42] Voice 13: your communities and the priorities uh under the breadth of themes to then uh put a finer point on

[4:17:49] Voice 13: things so it's a bit of a it's a bit of a test to see like have we got this kind of right right and

[4:17:54] Voice 13: are we on the right track and then we can move down that track so that's one thing um the other

[4:18:00] Voice 13: thing is um how how will we best engage with islands trust for example and um i think we i

[4:18:08] Voice 13: think we need maybe a bit more dialogue than that because i'm not sure what would be the best

[4:18:11] Voice 13: way to be honest like what's the best way to engage with uh with the um with the council

[4:18:17] Voice 13: should we schedule like special sessions with the council on this piece uh dedicated sessions

[4:18:23] Voice 13: or are there just uh windows by which the council will want to see the intentions paper and then

[4:18:29] Voice 13: reflect on it and you know provide written feedback to the province uh could be a hybrid

[4:18:35] Voice 13: rid of of those two models right and so i think we're kind of open to input on that right because

[4:18:42] Voice 13: we do have um islands trust is a very unique arrangement i would say and then we have multiple

[4:18:48] Voice 13: other regional districts and local governments across bc and that it might be different approaches

[4:18:52] Voice 13: right so we don't want to just say there's one engagement approach and that's it we want to make

[4:18:56] Voice 13: sure it reflects reality and uh then and the needs from the different groups and then the other thing

[4:19:03] Voice 13: i would just say um so i i would say we're kind of open to whatever works best for the council i

[4:19:08] Voice 13: think right um where whatever makes most sense given your time and and whatnot as well you packed

[4:19:13] Voice 13: agendas i imagine and so um uh i would open that up to folks uh for for input and then um and then

[4:19:23] Voice 13: the other tricky part about this not tricky but it's it's challenging is that the the call for um

[4:19:28] Voice 13: development of this piece was to co-develop it with uh all coastal first nations under

[4:19:34] Voice 13: um the charge of our um un declaration act and and uh the declaration act action plan

[4:19:44] Voice 13: and uh that's a it's a it's a big it's a big process to figure out because there are

[4:19:50] Voice 13: almost half of all first nations in bc are coastal and have marine based territories so

[4:19:56] Voice 13: So we're taking us some time to figure out the best way to do that, that will really, you know, reflect the input from all those different voices.

[4:20:08] Voice 13: Right. And so we're taking the time to do it in a few stages with those nations.

[4:20:13] Voice 13: First, like this intention saying we're asking them similar things. Do we have this right?

[4:20:17] Voice 13: Are we on the right track to then put the effort and resources into creating the actual strategy based on that?

[4:20:25] Voice 13: So I hope that helps.

[4:20:27] Trustee Luckham: Thank you. Steve Wright from South Penrith and then David Critchley from

[4:20:34] Trustee Luckham: Denman Island.

[4:20:36] Voice 16: Thanks. I

[4:20:38] Voice 10: appreciate the fact that we're talking about strategy and we're

[4:20:40] Voice 10: talking about engagement and all that sort of stuff. My real concern is the length of this

[4:20:46] Voice 10: process. We are experiencing significant loss in our shorebirds. We're losing forage fish.

[4:20:53] Voice 10: we're seeing an increasing amount of plastics washing up on our beaches these are all things

[4:21:01] Voice 10: that need a little more immediate attention and I'm a little concerned that the process that we're

[4:21:07] Voice 10: that you're following is going to start eating up more time and by the time all the strategies get

[4:21:13] Voice 10: implemented we could we could be sitting in the old world syndrome situation so if you give me

[4:21:20] Voice 10: some time frames i'd appreciate it yeah

[4:21:22] Voice 13: so that's a good question um trust you right so

[4:21:27] Voice 13: one of the things that you'll see uh once as soon as we get this thing out there uh where we can

[4:21:33] Voice 13: where we can get it out in the public domain is you know uh it's a blend of things that we're

[4:21:38] Voice 13: doing now that we want to keep doing right so there are things around uh shoreline protection

[4:21:44] Voice 13: they're happening now we want to keep them going and we want to have that embedded in a long-term

[4:21:48] Voice 13: commitment right and similarly with uh there are actions that we're currently undertaking around

[4:21:54] Voice 13: pollution mitigation prevention cleanup and uh some of those have been quite quite successful

[4:22:00] Voice 13: but we don't know what the future is for them right

[4:22:02] Voice 13: and so we're trying to embed the all the

[4:22:05] Voice 13: good stuff uh that we know is working and then and then ensure it's captured in a longer term

[4:22:13] Voice 13: um generational outlook type of strategy so i i hope that that helps a little bit because it's not

[4:22:18] Voice 13: I don't think it would be a situation where it's like let's just wait until this is done and then decide to do all these things.

[4:22:26] Voice 13: A lot of it is stuff that we're doing, and we want to make sure they keep on getting done, if that makes sense.

[4:22:32] Trustee Luckham: Great. Thank you.

[4:22:33] Voice 13: Yeah.

[4:22:34] Trustee Luckham: Thank you. David Critchley, Denman Island.

[4:22:39] Voice 14: Yes. Thank you very much for attending Trust Council with regard to this very important topic.

[4:22:46] Voice 14: I'm wondering a couple of questions in regard to, well, first of all, jurisdiction of the federal government obviously has a great interest in marine topics.

[4:23:02] Voice 14: And according to our constitution, it is responsible for it.

[4:23:08] Voice 14: And there's overlapping matters of jurisdiction.

[4:23:12] Voice 14: I understand that.

[4:23:13] Voice 14: I'm just wondering about the extent to which you consult with the federal government and are trying to work cooperatively in the same way that, for example, jurisdiction was effectively handed over to the federal government with respect to the net pen raising of salmon and the shellfish industry, basically.

[4:23:43] Voice 14: I'm just kind of wondering how you anticipate the relationship with the federal government evolving, whether it would be cooperative or whether you would be just going alone on what you can do within your jurisdiction.

[4:23:58] Voice 14: Yeah. And along those lines, before you get into the answer, you know, one one point of aggravation for us in the Gulf Islands is it doesn't really affect my island, but certainly in the south are these freighter anchorages issues and essentially making the Salish Sea a very large parking lot for industrial freighters.

[4:24:23] Voice 14: So that would be one very top of mind issue as well as the issues referred to by my colleague.

[4:24:31] Voice 14: And if I just, I'll get in my second question at the same time. Do you expect that in the end result of this, you would be looking at amendments to say the Local Government Act and the Islands Trust Act that would contain a suite of directive policies requiring certain things to be done by local governments or government agencies?

[4:24:58] Voice 13: Thanks for those questions. Yeah, I'll start with the jurisdictional overlap, whether we're going to be complementary or at odds, I guess, on certain things.

[4:25:10] Voice 13: So I would say one thing is that we're not trying to take over anything that the federal government is doing.

[4:25:16] Voice 13: What we're trying to do is articulate that there is a lot of stuff that the provincial government is responsible for in this coastal space.

[4:25:24] Voice 13: space and that's not common knowledge to a lot of a lot of people around the province and so there's

[4:25:30] Voice 13: one of those is sort of educating folks on that but also we know the federal government's doing a

[4:25:35] Voice 13: lot of work in this space as well and how can we influence that that reflects the local values

[4:25:41] Voice 13: across bc because a lot of this a lot of it is national programming and sometimes if we don't

[4:25:46] Voice 13: have our collective house in order and what we would like to see into the future it's hard to

[4:25:51] Voice 13: kind of influence it the way we would we will want to see it so that's one one piece and that could

[4:25:56] Voice 13: include things like fisheries or where anchorages are and things like that if we had that collective

[4:26:01] Voice 13: vision together and uh the federal government agencies are um reviewing the same paper now

[4:26:08] Voice 13: we've uh we have some internal governance arrangements with uh transport canada dfo and

[4:26:14] Voice 13: parks can environment canada all the relevant uh western economic development or pacific can now

[4:26:20] Voice 13: Now, a lot of the relevant agencies that would be interested in this are currently reviewing and helping us do that, find those leverage points, find those opportunities, and where we could have influence over federal programming, right?

[4:26:36] Voice 13: And so that's the one piece.

[4:26:39] Voice 13: So we look at it as an opportunity because we do think without having something like this, we might be losing opportunities to do those things as federal programming rolls out.

[4:26:50] Voice 13: And in terms of the legislative amendments, whether it's anticipated or not, like it's come up, right? And so it's come up from non-governmental organizations, First Nations, and it has come up with our conversations with regional districts.

[4:27:05] Voice 13: if that would be helpful and if that would be helpful and uh doable and if that's something

[4:27:11] Voice 13: that people would like to see i think that should be expressed in the document and we can

[4:27:16] Voice 13: and we can be or be open to that right open to it but as

[4:27:19] Voice 13: long as that's something that would

[4:27:20] Voice 13: be useful for local governments and uh and regional districts to have direction and the

[4:27:26] Voice 13: resourcing behind it and that kind of thing um but we are hearing that right we are like we don't

[4:27:32] Voice 13: have specific marine coastal zone legislation en masse in this province and other jurisdictions

[4:27:38] Voice 13: do and so where that would be useful would be good to hear from folks.

[4:27:52] Voice 19: Today I'll provide some

[4:27:55] Voice 19: closing remarks as we move out of this

[4:27:58] Trustee Luckham: session so Trustee Wolverton.

[4:28:01] Voice 32: Yeah just just briefly

[4:28:02] Voice 32: I'm glad to hear of the extensive collaboration and consultation with First Nations there has

[4:28:10] Voice 32: has been, in my understanding, not very strong with the feds.

[4:28:16] Voice 32: We've had our Southern Gulf Island Forum has been working on the freighter issue

[4:28:23] Voice 32: and the anchorages, and it seems that First Nations have been sort of,

[4:28:29] Voice 32: they'll be brought on, but not until everybody's ready kind of thing.

[4:28:34] Voice 32: But I wanted to ask you, because on what we hear a lot of are the concerns

[4:28:40] Voice 32: about the damage to the seabed by the freighters

[4:28:44] Voice 32: and also the noise and light pollution caused by them.

[4:28:49] Voice 32: And I'm wondering what kind of enforcement

[4:28:51] Voice 32: and monitoring is going on now

[4:28:53] Voice 32: as opposed to the future strategy?

[4:28:58] Voice 13: Yeah, and that's, well,

[4:29:00] Voice 13: on the province's side of things,

[4:29:03] Voice 13: like it's limited, right?

[4:29:04] Voice 13: Because it has to do with, you know,

[4:29:07] Voice 13: federal regulations on what ships can do at anchor,

[4:29:11] Voice 13: where they anchor in as in relation to the port and um and an international regulation so we we

[4:29:18] Voice 13: do have a there's a limitation for us to kind of direct that as some of you probably already know

[4:29:24] Voice 13: uh however um you know we've never actually sat down and prioritized like what if we did

[4:29:31] Voice 13: planning for that kind of exercise and what would that look like would it look any different

[4:29:35] Voice 13: probably and it might reflect people's you know uh views and positions and values a little bit

[4:29:40] Voice 13: better and so um so we're limited in our like ability to actually you know regulate or direct

[4:29:48] Voice 13: the industry but however a strategy could galvanize people together and think about planning for that

[4:29:53] Voice 13: into the future so you reduce the conflict and and that kind of stuff right and so um there's

[4:30:00] Voice 13: opportunity on in that window i would say uh trustee wolverton yeah yeah thank

[4:30:05] Trustee Luckham: you for the

[4:30:06] Trustee Luckham: question trustee wolverton trustee longer ice

[4:30:08] Trustee Luckham: and then we'll wrap this up

[4:30:10] Voice 37: yeah just uh some of my

[4:30:12] Voice 37: questions have been asked already about the collaboration with the other agencies so we'll

[4:30:16] Voice 37: be taking more of an advocacy position with the federal government on these issues where there's

[4:30:22] Voice 37: some conflict or whether different views on it yeah

[4:30:27] Voice 13: i mean it's still a bit of an open book on

[4:30:29] Voice 13: that front i think uh where we have some um license when we when this was announced like

[4:30:34] Voice 13: you want to do this then we're you know as a public service we're

[4:30:38] Voice 13: saying okay let's be clear

[4:30:39] Voice 13: like how how far can we push on certain issues that we're not accountable for and you know

[4:30:44] Voice 13: delivered under a different government i think uh i think we would want to maybe um we we could

[4:30:50] Voice 13: be in a position to have positions on certain matters and uh be able to influence certain

[4:30:56] Voice 13: certain things better than what we have without having a articulated strategy but I think that's

[4:31:02] Voice 13: the sphere we would need to need to play and that would have to reflect like you know um you know

[4:31:07] Voice 13: the different priorities across the problems because they're a little bit different right

[4:31:09] Voice 13: yeah

[4:31:10] Voice 37: just one final comment on whether or not any direction from Drippo will impact how you

[4:31:16] Voice 37: operate with First Nations in terms of decision making does any any discussion around that because

[4:31:23] Voice 37: Because DRIP is there.

[4:31:24] Voice 37: And to what degree will they be involved in the decision-making?

[4:31:29] Voice 13: Yeah, that's a good question.

[4:31:30] Voice 13: And certainly it's shaping how we're approaching just developing this whole thing, right, from the outset.

[4:31:37] Voice 13: Government didn't squirrel away and write a strategy and throw it out there and say, what do you think?

[4:31:41] Voice 13: We're saying, well, let's develop it together.

[4:31:43] Voice 13: That was a very different approach.

[4:31:45] Voice 13: And so I think, you know, when I look at our mandate for a ministry, it's co-management, right?

[4:31:52] Voice 13: and that means co-implementing what we put down on paper.

[4:31:57] Voice 13: And we haven't articulated how that would work quite yet,

[4:32:02] Voice 13: but that would be the expectation, Trustee.

[4:32:08] Trustee Luckham: Okay, terrific.

[4:32:09] Trustee Luckham: Thank you, Charlie, and your team for coming here today.

[4:32:14] Trustee Luckham: I certainly have lots of questions,

[4:32:17] Trustee Luckham: but I think what we need to see and looking forward to

[4:32:22] Trustee Luckham: is the release of your intentions paper because that'll give us some future idea and direction

[4:32:29] Trustee Luckham: to focus on. We did speak to the minister about potentially engaging with you again when the new

[4:32:34] Trustee Luckham: council comes in and indeed that intentions paper is out so it can be clear. There's definitely a

[4:32:40] Trustee Luckham: big conversation here. I would just say from my own personal experience you know often I've felt

[4:32:46] Trustee Luckham: alone or a trust council has felt alone in advocating for marine stewardship issues

[4:32:51] Trustee Luckham: issues particularly around the freighter anchorage,

[4:32:54] Trustee Luckham: around aquaculture industry and other things.

[4:32:59] Trustee Luckham: And we've tried to draw the province into this conversation

[4:33:02] Trustee Luckham: to have a voice at the federal table,

[4:33:05] Trustee Luckham: as well as more broadly nationally,

[4:33:08] Trustee Luckham: recognizing the marine interests on the coast here.

[4:33:10] Trustee Luckham: So really excited about this work that you're doing

[4:33:13] Trustee Luckham: and excited about working with you in the future.

[4:33:15] Trustee Luckham: And indeed, I think we'll be inviting you back.

[4:33:19] Voice 13: great glad to hear that thank you and thanks for having us okay

[4:33:23] Trustee Luckham: oh there's an applause happening

[4:33:27] Trustee Luckham: on screen so thank you very much take

[4:33:29] Voice 13: care everyone have a good day okay

[4:33:34] Trustee Luckham: everybody um that

[4:33:36] Trustee Luckham: was uh a little taste of uh something in the in the future for us through um the the provincial

[4:33:43] Trustee Luckham: ministry of land water resource stewardship looking forward to that um so this now takes

[4:33:50] Trustee Luckham: And that takes us to section nine, planning services.

[4:33:54] Trustee Luckham: We have-

[4:33:55] Trustee Luckham: Chair, there

[4:33:58] Voice 5: was still a grant in aid item.

[4:33:59] Trustee Luckham: Oh, thank you.

[4:34:00] Trustee Luckham: Just a reminder, we didn't get the amendments

[4:34:03] Trustee Luckham: to history and heritage conservation grants in aid.

[4:34:06] Trustee Luckham: So let's start off with that where we left off,

[4:34:08] Trustee Luckham: and then we can look forward to welcoming

[4:34:12] Trustee Luckham: Director Stephan Cermak to the table

[4:34:17] Trustee Luckham: to take us through the planning services section.

[4:34:19] Trustee Luckham: so um amendments to history and heritage conservation grants i'll turn that over to

[4:34:24] Trustee Luckham: director fader thank you thank

[4:34:26] Voice 5: you chair luckham um this rfd is being provided to you by the

[4:34:31] Voice 5: executive committee and the proposed policy changes that are brought forward here attempt

[4:34:35] Voice 5: to address some administrative challenges we've had with the program and include some definition

[4:34:41] Voice 5: of terms that may be helpful to future administration um just note that this these

[4:34:46] Voice 5: These amendments do not respond to the Fall 2021 amendments to the Islands Trust Act,

[4:34:52] Voice 5: which enabled Council to offer a more general grant program.

[4:34:55] Voice 5: This is just specific to the existing authority that we have.

[4:34:58] Voice 5: So generally, the changes that are being proposed are to have an intake period each year,

[4:35:04] Voice 5: have a specific period when Executive Committee will review the applications

[4:35:07] Voice 5: and allocate any grants should they wish to do so.

[4:35:10] Voice 5: A financial limit of about $5,000 per application.

[4:35:15] Voice 5: more information about groups that are not eligible for funding this is similar to the

[4:35:20] Voice 5: stewardship award criteria we've removed individuals as eligible eligible applicants

[4:35:26] Voice 5: understanding that if someone had a great idea they could find a non-profit to bring forward

[4:35:30] Voice 5: an application we have included the requirement that funds be spent by the end of the fiscal year

[4:35:37] Voice 5: and a requirement for and a deadline for a final report and finally as I mentioned earlier the

[4:35:43] Voice 5: definition of key terms so with that we'd be happy to hear your comments and feedback or

[4:35:49] Voice 5: have the motion moved thank you all

[4:35:52] Trustee Luckham: right thank you director fray freighter indeed um in your

[4:35:55] Trustee Luckham: agenda beginning on page 231 and probably 234 is the marked up version of this policy and so

[4:36:04] Trustee Luckham: uh perhaps what we'll do is see if there's uh some questions um out there on any any

[4:36:11] Trustee Luckham: any advice regarding amendments and then if we're interested we can advance this as policy so

[4:36:17] Trustee Luckham: recognizing trustee alan johnston and longer ice to start yeah

[4:36:23] Voice 33: thank you chair um i just said

[4:36:25] Voice 33: issue with the word modest um i just don't i don't understand why it was added in front of

[4:36:30] Voice 33: financial assistant but it wasn't added uh wasn't added throughout the entire document it was

[4:36:35] Voice 33: in front of financial assistance if you look under background number two it says

[4:36:39] Voice 33: says give financial assistance and then further up it says modest and it's not really i mean it

[4:36:45] Voice 33: is a modest amount i guess but i just was questioning why use the word modest at all

[4:36:50] Voice 33: i'm

[4:36:54] Voice 5: afraid i was on holidays first part of this my recollection was this was an executive committee

[4:36:58] Voice 5: amendment i believe uh but yes it was intended to indicate to applicants that this is a intended to

[4:37:06] Voice 5: be small grants assistive to their projects and not a source of major grant revenue so

[4:37:13] Voice 33: So if you're really stuck in the word modest,

[4:37:16] Voice 33: then perhaps it should be added to background number two

[4:37:18] Voice 33: or taken out entirely,

[4:37:19] Voice 33: or even a definition of modest as well.

[4:37:24] Trustee Luckham: Yeah, we'll take direction from council.

[4:37:26] Trustee Luckham: We'll take direction by way of motion on that.

[4:37:30] Trustee Luckham: If you want to consider that in the short term,

[4:37:33] Trustee Luckham: I'll go to the next speaker, Trustee Johnson.

[4:37:37] Voice 17: The second intake in October,

[4:37:39] Voice 17: over uh which means that would be if there was money left the grant would be good until

[4:37:47] Voice 17: end of november i imagine maybe even later it all has to be spent up and reported by march that's

[4:37:53] Voice 17: very quick timeline okay

[4:37:59] Voice 26: you

[4:38:01] Voice 17: thank you for that is that doable do you think is that practical

[4:38:06] Voice 17: i can go

[4:38:09] Voice 17: ahead yeah

[4:38:10] Voice 5: so the intention is that we would encourage most applicants or all applicants

[4:38:14] Voice 5: to bring in something at the beginning of the fiscal year.

[4:38:16] Voice 5: The second clause 1.2 is if there is any funds remaining,

[4:38:20] Voice 5: the executive committee would entertain a second round.

[4:38:23] Voice 5: In that second round,

[4:38:24] Voice 5: applicants would need to be aware

[4:38:26] Voice 5: that they should have projects

[4:38:27] Voice 5: that could be completed in that timeframe.

[4:38:29] Voice 5: Our experience so far have been that typically,

[4:38:32] Voice 5: yes, projects could be completed in that timeframe.

[4:38:38] Trustee Luckham: Okay, thank you.

[4:38:40] Trustee Luckham: Before I go to Trustee Longridge,

[4:38:42] Trustee Luckham: We're just seeing a phone number here on the list of attendees, ending in 0872.

[4:38:50] Trustee Luckham: Perhaps that number can say who they are.

[4:38:58] Trustee Luckham: It's on the panelist.

[4:39:00] Voice 15: It's Doug.

[4:39:02] Voice 15: Okay.

[4:39:02] Voice 15: Thank you, Doug.

[4:39:03] Voice 15: That's my internet.

[4:39:04] Voice 15: Yeah.

[4:39:05] Voice 15: The cell phone is not working.

[4:39:07] Voice 15: Okay.

[4:39:07] Trustee Luckham: Thank you.

[4:39:08] Trustee Luckham: So then let's go to Judge Steve Longorice, who's the next speaker.

[4:39:12] Voice 37: Yeah.

[4:39:12] Voice 37: Just a couple of minor edits.

[4:39:13] Voice 37: I'm supportive of this whole approach.

[4:39:16] Voice 37: The revised section 1.3 makes a reference to section 1.3.

[4:39:22] Voice 37: It's on page 235.

[4:39:24] Voice 37: I think it should say section 1.4.

[4:39:28] Voice 37: So what I would propose is.

[4:39:32] Trustee Luckham: Thank you.

[4:39:33] Trustee Luckham: Yeah, you have

[4:39:34] Trustee Luckham: concurrence there from the staff on that.

[4:39:35] Trustee Luckham: We'll just assume that that's it.

[4:39:37] Voice 37: Yeah, okay.

[4:39:38] Voice 37: The other one is on page 238.

[4:39:45] Voice 37: And in the, where it says, describe how the grant and aid will support Islands Trust object.

[4:39:54] Voice 37: Oh, sorry. No, the next one. Has the organization received a previous grant and aid?

[4:40:00] Voice 37: You reference organization, but not First Nations, whereas at the beginning of the document, you specifically identify organizations and First Nations.

[4:40:09] Voice 37: So I wonder if that's intentional or not, or whether it should say, does the organization or First Nation agree?

[4:40:17] Trustee Luckham: Yes, it sounds

[4:40:18] Voice 25: like it should.

[4:40:18] Trustee Luckham: So that'd be

[4:40:20] Voice 37: on the two sections just above applicant signature, where it's just organization mentioned.

[4:40:26] Trustee Luckham: OK, I don't think we need to vote on that kind of amendment.

[4:40:30] Trustee Luckham: I don't see any other speakers. Does somebody want to make a motion as amended?

[4:40:35] Voice 28: Well, there's, yeah.

[4:40:43] Voice 28: And does somebody, Trustee Longerash?

[4:40:45] Voice 27: You're muted, sir.

[4:40:53] Voice 37: I move that Trust Council amend the History, Heritage and Conservation Grants and Aid Policy 2.1.14

[4:41:00] Voice 37: dated September the 15th, 2020, with a revised History and Heritage Conservation Grants and Aid Policy 2.1.14

[4:41:09] Voice 37: dated September the 20th, 2022, as amended.

[4:41:13] Trustee Luckham: Yeah, I think that suggestion from the staff here was, as amended, it's not a question, it's just a typographical.

[4:41:18] Trustee Luckham: Okay.

[4:41:19] Voice 37: Okay.

[4:41:20] Trustee Luckham: We'll just go with it as it is.

[4:41:23] Trustee Luckham: So I think I saw Dan Rogers seconding that.

[4:41:26] Trustee Luckham: Thank you, Dan.

[4:41:28] Trustee Luckham: Is there any further discussion?

[4:41:32] Trustee Luckham: Then I'm going to call the vote.

[4:41:34] Trustee Luckham: All those in favor, digital hands.

[4:41:44] Trustee Luckham: So it looks like a majority at 20.

[4:41:46] Trustee Luckham: So please lower your hands.

[4:41:56] Trustee Luckham: Lowered hands there, Dan.

[4:41:58] Trustee Luckham: Otherwise opposed.

[4:42:01] Trustee Luckham: none opposed that carries unanimously thank you very much council um this is uh this will be

[4:42:08] Trustee Luckham: evolving and grateful to your staff for their work in in facilitating us being in a good place going

[4:42:14] Trustee Luckham: into our next council so now i'm going to go to planning services and we have a number of a couple

[4:42:19] Trustee Luckham: of consent items here um both uh as approved the report is presented and the others received

[4:42:27] Trustee Luckham: for information, which is 9.1.1.2.

[4:42:31] Trustee Luckham: Does anybody wish to pull those out to speak to?

[4:42:36] Trustee Luckham: Trustee Bishaykin.

[4:42:38] Voice 12: I will speak briefly to 9.1.1, please.

[4:42:43] Trustee Luckham: All right.

[4:42:43] Trustee Luckham: Thank you.

[4:42:45] Trustee Luckham: Anything else?

[4:42:47] Trustee Luckham: Trustee Longer, aye?

[4:42:48] Voice 37: The same section.

[4:42:50] Voice 37: Thanks.

[4:42:50] Trustee Luckham: Okay.

[4:42:51] Trustee Luckham: Thank you.

[4:42:51] Trustee Luckham: And other than that 9.1.1, is there anything else?

[4:42:55] Trustee Luckham: Trustee Wright?

[4:42:58] Voice 10: 9.2.3.

[4:43:00] Trustee Luckham: We're not there yet. We're on

[4:43:03] Trustee Luckham: consent agenda items.

[4:43:06] Trustee Luckham: Thank you. So then I'll take it that the bylaw compliance and enforcement statistics briefing be received for information by general consent and that 9.11 regional planning committee work program report.

[4:43:19] Trustee Luckham: Laura Beshaken and I think it was Case Longerise both had questions. Over to you first, Laura Beshaken.

[4:43:25] Trustee Luckham: That

[4:43:26] Voice 12: is not a question at all. Because it is the end of term, I really think it's important to acknowledge the hard work of the members and the staff working on this committee.

[4:43:38] Voice 12: We really did a lot, and we discussed things in a lot of depth, and I think that was incredibly useful and really invigorating to be part of in particular.

[4:43:53] Voice 12: There was a lot of thoroughness and exploration of the, you know, even the ethical and philosophical and practical issues around the fees review, the delivery of planning services review, which I think is going to really make our planning services delivery so much more effective and transparent in the coming term and allow it to be more driven by intention of how we prioritize.

[4:44:21] Voice 12: really big work uh the water sustainability strategy was another uh great piece with

[4:44:27] Voice 12: incredible collaboration between multiple stakeholders and first nations and the trust

[4:44:33] Voice 12: and there were youth involved it was just the knowledge holders it was just um wonderful and i

[4:44:39] Voice 12: would encourage anyone who is here next term to make sure that that water sustainability strategy

[4:44:45] Voice 12: strategy gets the support it needs which mean it does mean funding in the budget there's no way

[4:44:52] Voice 12: around it although there's a lot of potential for funding to come in from other sources which is

[4:44:59] Voice 12: indeed what financed most of it in the first place but we have to put you know we have to show our

[4:45:05] Voice 12: commitment to it also so just to wrap up i'd like to thank our staff um former director of planning

[4:45:12] Voice 12: services current director of legislative services David Marlard put a lot of work and did a great

[4:45:17] Voice 12: job and then Stefan Czermik the new director of planning stepped in and in remarkably short time

[4:45:25] Voice 12: was providing us with good support and I think has a lot of energy and ideas for the future

[4:45:31] Voice 12: so welcome Stefan. Planner Nerissa Chadwick is just an amazing planner it was a pleasure to work

[4:45:40] Voice 12: with her. And Robert Barlow, who is the legislative, the, I think, planning services

[4:45:48] Voice 12: support person, I'm not sure, but he kind of, he's the guy behind the scenes that keeps it all

[4:45:53] Voice 12: running. So thank you, Robert. And then the members of the committee, which is quite a lot

[4:45:58] Voice 12: of us, Jane Wolverton, Laura Patrick, Tim Peterson, Case Longerice, David Maud, Scott Colburn, Doug

[4:46:05] Voice 12: Doug Fenton, Kate Louise Stamford, Laura Patrick,

[4:46:08] Voice 12: Jeanine Dodds, and then as ex-officio, Peter Luckham,

[4:46:12] Voice 12: all played a really big role

[4:46:14] Voice 12: and we worked really well together.

[4:46:16] Voice 12: So I just want to thank you for your service

[4:46:17] Voice 12: and encourage anyone here next term

[4:46:21] Voice 12: to consider signing up for this dynamic.

[4:46:23] Voice 12: And thank

[4:46:26] Trustee Luckham: you, Laura.

[4:46:29] Trustee Luckham: And I think it's also appropriate to acknowledge

[4:46:32] Trustee Luckham: the amazing work that you did

[4:46:35] Trustee Luckham: in bringing your team to roll up their sleeves

[4:46:38] Trustee Luckham: and do a lot of hard work on all of the topics

[4:46:42] Trustee Luckham: that you've mentioned.

[4:46:43] Trustee Luckham: And thank you very much, Laura.

[4:46:45] Trustee Luckham: The next speaker then is Kate Longreich, I believe.

[4:46:51] Trustee Luckham: Although I don't see your hand up.

[4:46:53] Voice 37: Oh, I took it down, but I thought...

[4:46:55] Voice 37: Anyway, yeah, thanks to Laura as well

[4:46:58] Voice 37: for her work as chair.

[4:46:59] Voice 37: She was consistently there and kept us in line very well.

[4:47:03] Voice 37: my only comment on the list is the project that doesn't include the development approval

[4:47:08] Voice 37: information bylaw that's what i mentioned earlier in the meeting it's it's it should be on the

[4:47:14] Voice 37: project list i thought but i couldn't find it and i know we were doing the fee bylaw and the

[4:47:20] Voice 37: development approval information bylaw we pushed the development approval information bylaw aside

[4:47:26] Voice 37: to do some more work on it but it's disappeared my sense of it i don't know where it's at

[4:47:33] Trustee Luckham: that right so I think you raised that when we saw the report earlier so there's no doubt there's

[4:47:39] Trustee Luckham: some focus of attention on that but and of course that would have been too late to be included in

[4:47:43] Trustee Luckham: the agenda we have before us today but I think I'm seeing a recognition of that that's an omission

[4:47:48] Trustee Luckham: on that list at this time the

[4:47:51] Voice 21: advancement of a development approval information yes

[4:47:53] Voice 21: yeah I'm not sure where that went to be honest I'd have to think for anywhere it went nowhere

[4:47:58] Voice 21: that's why i don't okay so

[4:48:00] Trustee Luckham: uh the minutes will note that that uh is an outstanding question

[4:48:07] Trustee Luckham: thank you case um okay i think that that's it for 9.11 sorry

[4:48:14] Voice 12: i do have my hand up again oh

[4:48:16] Voice 12: it's a new hand up it's a different one just briefly on that just if i may speak to the last

[4:48:21] Voice 12: question yeah okay

[4:48:23] Voice 12: i think yes staff are going to need to go kind of uh look up where this is up but

[4:48:30] Voice 12: It's funny, I remember that we actually finished the model draft, the development approval

[4:48:40] Voice 12: information draft model, model bylaw, that it was actually complete some time ago and

[4:48:47] Voice 12: was sent out to local trust committees, which only goes to show that we really need to use

[4:48:53] Voice 12: these tracking tools really carefully and how good it is that we look at them.

[4:48:57] Voice 12: And indeed, it was flagged at the last RPC meeting that a little renewal of how we use

[4:49:04] Voice 12: our tracking tools is great.

[4:49:06] Voice 12: So I know that staff are listening and that they will figure out where the heck that DAI

[4:49:12] Voice 12: work is in the process.

[4:49:14] Voice 12: Yeah.

[4:49:15] Voice 12: Thank you.

[4:49:16] Trustee Luckham: Okay.

[4:49:16] Trustee Luckham: Thank you.

[4:49:19] Trustee Luckham: So no further questions, then I'll take it by general consent that the Trust Council

[4:49:24] Trustee Luckham: will approve the report as presented and we'll certainly look forward to it some additions in

[4:49:28] Trustee Luckham: a future iteration of that if necessary so this then brings us to discussion and decision items

[4:49:36] Trustee Luckham: um and uh we'll start off with 9.2.1 on page 255 of your agenda package get myself to that place

[4:49:49] Trustee Luckham: um so this uh planning services report i think i'm just going to turn this to

[4:49:53] Trustee Luckham: stuff on CIRMAC, and

[4:49:55] Trustee Luckham: I'm not sure if there was some collaboration

[4:49:57] Trustee Luckham: on the creation of this report,

[4:50:00] Trustee Luckham: but I'm going to turn it over to the new director

[4:50:01] Trustee Luckham: of local

[4:50:03] Trustee Luckham: classrooms.

[4:50:06] Voice 21: Thank you, Chair Lockham.

[4:50:07] Voice 21: Hello, Council. I definitely

[4:50:10] Voice 21: picked up this report and mostly

[4:50:12] Voice 21: created it, and I advanced it.

[4:50:14] Voice 21: I just wanted to take a moment as I start

[4:50:16] Voice 21: to thank everybody for making me feel welcome in this

[4:50:18] Voice 21: new role. That includes elected

[4:50:20] Voice 21: officials who contacted me and had

[4:50:22] Voice 21: questions I hoped to answer.

[4:50:24] Voice 21: as well as staff um i've had a lot of questions about what am i going to do and how am i going

[4:50:30] Voice 21: to do it you know my immediate priority or one of my immediate priorities is to get fully staffed

[4:50:35] Voice 21: we uh includes myself rpms we have uh the posting you might see for the northern office is up and

[4:50:42] Voice 21: running we have the new rpm for salt spring island in the victoria office as we speak getting

[4:50:47] Voice 21: orientated we have a couple planner positions on salt spring and we have some admin positions

[4:50:53] Voice 21: coming up in the near future that are heading towards retirement so all that is a good thing

[4:50:58] Voice 21: to jump into and start getting into but of course that doesn't take away from all the other work

[4:51:03] Voice 21: that we'll be doing um i thought maybe just for fun i'd tell you a couple things about myself you

[4:51:08] Voice 21: didn't know just so you can get a chuckle and get to know me better one i have a twin brother

[4:51:12] Voice 21: if you didn't know that now you do his name is ivan he's an actor look him up on imdb

[4:51:16] Voice 21: he looks better we're not fraternal and uh my last job they loved that fact they googled him

[4:51:22] Voice 21: but within five minutes they knew everything about him the other one is that one of my favorite books

[4:51:27] Voice 21: is the hitchhiker's guide to the galaxy and one of the reasons which is funny is because

[4:51:31] Voice 21: if you look at the efforts that arthur dent had to go to get his planning permit as they're

[4:51:37] Voice 21: bulldozing his house to make room for a highway which of course was parallel to them blowing up

[4:51:41] Voice 21: the earth through the exact same thing so i find that lessons learned for planning are there in

[4:51:46] Voice 21: that in that book that trilogy of five books um to be just my type of humor so if you want

[4:51:52] Voice 21: to get to know me that's there it is so to the report the um the report outlines what has been

[4:51:58] Voice 21: advanced over the last quarter uh trustee boucher can outline um the work of the rbc so we'll cover

[4:52:04] Voice 21: that too much um but i would like to re-emphasize the work of the fresh water sustainability

[4:52:09] Voice 21: strategy that has been robust it's been ongoing and you will see budget proposals in the near

[4:52:15] Voice 21: future i'm sure about that trust council endorsed the delegation policy and a model development

[4:52:22] Voice 21: model bylaw at the june trust council meeting and staff are proceeding with advancing those to the

[4:52:27] Voice 21: ltcs i understand there are some criteria advanced of which ltcs are seeing that delegation bylaw

[4:52:35] Voice 21: and i look forward to seeing that advancing trust council asked about delegation of dvp bylaws

[4:52:42] Voice 21: and that will be brought back at a future trust council meeting as was mentioned earlier in this

[4:52:47] Voice 21: meeting you also see that they're the progress on the model p's bylaw and you'll see that there's

[4:52:55] Voice 21: only a couple that haven't been hadn't been advanced and we're waiting for the ltcs just

[4:53:00] Voice 21: the three of them there in the southern gulf islands and i think that's been well done and

[4:53:06] Voice 21: i'd like to sort of give a shout out to how the model p's bylaw system works i've heard critique

[4:53:11] Voice 21: of that over past and in my experience thus far it seems to work most effectively in the

[4:53:16] Voice 21: administrative bylaws you'll see model fee bylaws delegation bylaws and the likes so

[4:53:22] Voice 21: just um some really good emphasis on the model bylaws for that purpose as you'll see in the

[4:53:30] Voice 21: report there are a lot of projects being worked on the report highlights that there are over 37

[4:53:34] Voice 21: top priorities currently being worked on amongst the ltcs as staff continue to find more efficient

[4:53:41] Voice 21: ways to get that work done which includes policy amendments which you're going to hear next on the

[4:53:46] Voice 21: on your agenda sorry i didn't realize i was going to be scrolling through the agenda

[4:53:50] Voice 21: and i tend to speak generally um in regards to planning there have been about 400 applications

[4:53:56] Voice 21: opened up this year up to now with three quarter those three quarter of those being building uh

[4:54:03] Voice 21: permit referrals and at time of drafting this report there are approximately 130 to 135 open

[4:54:12] Voice 21: applications and that is that report in a nutshell happy to answer any questions

[4:54:17] Voice 21: thank

[4:54:18] Trustee Luckham: you stefan looking forward to more reports yes um

[4:54:22] Trustee Luckham: trustees do you have any questions for the

[4:54:24] Trustee Luckham: director no oh there we go trustee colman uh

[4:54:32] Voice 7: thank you um i'm just wondering about you know

[4:54:35] Voice 7: You know, best practices that I've seen in planning circles across Canada and around the world say that your official community plans and land use bylaws should be updated, you know, within a five year period.

[4:54:45] Voice 7: Obviously, with 21 official community plans, the Islands Trust is falling well behind that standard and some of the logistical and resourcing challenges to have that many OCPs that are rapidly going out of date or are decades out of date is a challenge.

[4:55:01] Voice 7: So what do you see as being the rationale for having comprehensive reviews of OCPs, given the number and the lack of resources and the capacity, which we've heard about this term, and this differing capacity between different planning offices, some of which comes down to not being able to house employees, and so you get this disconnect in between how work is advancing from an equity point of view between the regions of the trust.

[4:55:29] Voice 7: So that's a big question, but it's obviously over four years, we've kind of tried to advance this and get this planning work up to date, but the tools that we have are decades out of date, and that seems to be the biggest disconnecting challenge.

[4:55:47] Voice 21: Through the Chair, Trustee Colburn, I think that's a great question.

[4:55:52] Voice 21: You can see that's the work that the Regional Planning Committee was advancing, as you mentioned.

[4:55:57] Voice 21: The Trust Council adopted Policy 591, which is a way to develop best managed practices for advancing those very issues.

[4:56:07] Voice 21: I think in my experience, it's rare to see an OCP updated every five years, but it does say that's the recommended way to do things, both in legislation and best management guidelines.

[4:56:17] Voice 21: I think there's a structural issue in the Act itself, creating 13 LTCs and an inherent

[4:56:23] Voice 21: adoption of 20-plus OCPs, land use bylaws and the rest, so it's just a sheer logistics

[4:56:29] Voice 21: kind of nightmare.

[4:56:30] Voice 21: But I think that's being contemplated, and I think there's a plan going forward, and

[4:56:35] Voice 21: you'll see that in Policy 591 as you look at it.

[4:56:39] Voice 21: You'll see it in the policies coming forward in the next agenda item.

[4:56:42] Voice 21: And I think with some bold moves that the Trust Council and individual LTCs could advance updating OCPs and land use bylaws in a much more efficient, targeted manner.

[4:56:58] Voice 21: And honestly, from my perspective, planning is relatively simple.

[4:57:03] Voice 21: Update OCP, update land use bylaw, rinse and repeat.

[4:57:06] Voice 21: and we'd like to get to that point that all the LTCs feel that they're in a cycle that the issues

[4:57:13] Voice 21: are going to be addressed in a timely manner now to get there of course is to change directions

[4:57:18] Voice 21: of the Titanic using a teaspoon and and we're slowly going in that direction and you know we'll

[4:57:25] Voice 21: continue to talk about that we'll continue to evaluate I think the process of adopting five

[4:57:30] Voice 21: a policy 591 was your best tool that you've developed so far and it really sort of kicks

[4:57:38] Voice 21: in in april whereby the regional planning team will will should be running at full speed if

[4:57:43] Voice 21: council adopts the policies as it has proposed and we can really get to work prioritizing the work

[4:57:50] Voice 21: to advance things and update things and i don't have a final ending for you but i do know it'll

[4:57:56] Voice 21: be an iterative process whereby we update and continue on and that type of feedback is most

[4:58:01] Voice 21: welcome thank

[4:58:05] Trustee Luckham: you i see further questions for you from uh trustee dodds and trustee morrison

[4:58:10] Voice 11: um hi i have a question about the building permits and so i've i've only sort of recently been

[4:58:17] Voice 11: questioned by people about the permits um and i realized that there was a shift where in the past

[4:58:22] Voice 11: the crd in our area certainly only sent the building permits off if there was questions

[4:58:28] Voice 11: about the appropriate zoning so my question is do we not have any way of recouping funds for the

[4:58:35] Voice 11: amount of staff time because when you talk about the number of applications they've had in this

[4:58:39] Voice 11: past year obviously applications are up considerably and some of these applications

[4:58:45] Voice 11: are quite complex so I'm just wondering where in the scheme of how building permits are done how

[4:58:51] Voice 11: How much time staff is taking to do them?

[4:58:54] Voice 11: And is there any way to recover any costs for doing this?

[4:58:59] Trustee Luckham: So the CAO would love to update you on the work that he's conducted, as I respect.

[4:59:04] Voice 18: Thank you, Mr. Chair.

[4:59:05] Voice 18: And the only reason I'm speaking is because I have that on my plate, specifically.

[4:59:11] Voice 18: And the Financial Planning Committee really anticipated your question and asked that very thing.

[4:59:18] Voice 18: so they were presented probably some six months ago two options one to seek a legislative change

[4:59:26] Voice 18: that would allow us to charge such a fee because we presently do not have the ability to charge a

[4:59:32] Voice 18: fee associated with the building permitting process because it's in other jurisdictions

[4:59:36] Voice 18: the second would be to approach each of the regional districts and ask if they would charge

[4:59:43] Voice 18: the fee on our behalf and then we go through some print process of transferring funds financial

[4:59:53] Voice 18: planning committee chose to do the second we have done some preliminary research I

[5:00:00] Voice 18: think the order of costs to the trust right now just on that function is the $30,000 to $40,000

[5:00:06] Voice 18: range overall. It does take up about a half of an FTE, all of which will be in more detailed

[5:00:15] Voice 18: reporting as it goes forward to financial planning committee in the near future.

[5:00:19] Voice 18: So those are the current impacts. So they then tasked me to go speak with the other CAOs,

[5:00:24] Voice 18: the other seven caos within this region um which has been an interesting engagement because caos

[5:00:33] Voice 18: are trained to never say no um so they said yes let's have some conversations about it but here

[5:00:39] Voice 18: are the parameters of those conversations one we don't want to be perceived as increasing taxes

[5:00:46] Voice 18: so you would have to come to each of our electoral area committees and our corporate bodies and

[5:00:53] Voice 18: provide the rationale for an increase in fee um which is a bit of a challenge for

[5:01:00] Voice 18: staff from another jurisdiction to make compelling case for something like this but it's not

[5:01:05] Voice 18: um it's not impossible two um there's variability within each of the regional districts

[5:01:13] Voice 18: themselves in terms of their processes so we could strike some sort of agreement but those

[5:01:19] Voice 18: agreements would be seven five to seven separate agreements of course we don't have building

[5:01:24] Voice 18: permitting in two of the uh of the regional districts so in the other five there we would

[5:01:29] Voice 18: have five separate agreements that would need some management and the third thing is that they

[5:01:34] Voice 18: guaranteed that there would be if successful some sort of administrative cost associated with them

[5:01:41] Voice 18: undertaking that work um on the front end so i i got the general feedback that yeah we could keep

[5:01:48] Voice 18: keep talking about it and i had those discussions with um those chief administrative officers as

[5:01:54] Voice 18: directed by a financial planning committee subsequent to that three of those caos have

[5:01:58] Voice 18: retired so i'll be starting those conversations again with the new chief administrative officers

[5:02:03] Voice 18: as they sit in or we might want to slide this request into the general request we've made of

[5:02:11] Voice 18: the province um as we look at uh what fees we can or cannot change maybe that ultimately could be

[5:02:18] Voice 18: a more efficient way to get there sorry for the long answer that's about all i've got on

[5:02:24] Voice 18: this question thank

[5:02:26] Voice 11: you i'm glad i asked the question and that's very interesting thank you

[5:02:30] Voice 19: trustee morrison thank

[5:02:34] Voice 39: you um all right so i think yeah i think my questions really are more towards

[5:02:43] Voice 39: the bylaw enforcement piece of planning services?

[5:02:49] Voice 39: And I'm not sure if this is the appropriate time

[5:02:51] Voice 39: to ask that question.

[5:02:53] Voice 39: Is it?

[5:02:55] Trustee Luckham: Stefan, welcome to your question.

[5:02:57] Voice 39: Okay.

[5:02:58] Voice 39: So I guess my question is really,

[5:03:02] Voice 39: like we're putting a lot of effort

[5:03:04] Voice 39: and funding and resources

[5:03:05] Voice 39: towards different aspects of our planning work

[5:03:09] Voice 39: and regional planning implementation,

[5:03:11] Voice 39: which I hope to see fully,

[5:03:13] Voice 39: or all of the like review that had been done in 2018 fully implemented um but what i constantly

[5:03:21] Voice 39: get questioned on is you know what what is the value proposition of continuing to support um

[5:03:30] Voice 39: large amounts of planning if when those bylaws are breached or um you know a permit conditions

[5:03:38] Voice 39: are breached that we don't have teeth in terms of particular kinds of enforcement and so i'm just

[5:03:44] Voice 39: wondering um like what are your thoughts about one like what we need in terms of enforcement and two

[5:03:51] Voice 39: what we need in terms of communicating our enforcement efforts so that those things are

[5:03:57] Voice 39: clear so

[5:04:02] Voice 21: i'm capturing your questions great questions huge questions for trust council to ask

[5:04:08] Voice 21: to to uh to talk about and to address so you know my personal perspective on what what does

[5:04:15] bylaw enforcement uh need for

[5:04:18] Voice 21: um you know that value what's the point of doing planning if you

[5:04:23] Voice 21: don't enforce the bylaws i mean i think that's obviously very common sense and i know the

[5:04:27] Voice 21: challenge of enforcing permits covenants and the bylaws are is is an ongoing struggle i you know

[5:04:34] Voice 21: We saw it in Salt Spring with my numerous years there,

[5:04:38] Voice 21: and I saw it in the CVRD when I spent some time there as well.

[5:04:41] Voice 21: I don't have sort of a cookie-cutter answer for you

[5:04:44] Voice 21: other than to acknowledge that it is a challenge.

[5:04:47] Voice 21: We create new rules, new bylaws, and new things,

[5:04:51] Voice 21: and we don't correspondingly increase the enforcement.

[5:04:55] Voice 21: But we do have a voluntary compliance system in place

[5:04:59] Voice 21: with the ability of LTCs to sort of direct

[5:05:03] Voice 21: what proactive direction they want bylaw enforcement to do.

[5:05:06] Voice 21: And I think for that part, it's working well.

[5:05:09] Voice 21: I too am an Islander, and I can point out all the unlawful things

[5:05:13] Voice 21: happening all around where I live.

[5:05:15] Voice 21: It's mind-blowing when you look at it.

[5:05:18] But I think that sort of that side of things as well.

[5:05:22] I do think planning bylaw

[5:05:24] Voice 21: enforcement is part of that needs to do a better job

[5:05:26] Voice 21: of regularly enforcing its own development permits,

[5:05:33] variance permits, those kind of thing.

[5:05:34] And for

[5:05:34] Voice 21: that, we've developed in-house processes.

[5:05:36] Voice 21: I can tell you on Salt Spring,

[5:05:38] Voice 21: we started bringing forward files.

[5:05:40] Voice 21: Every two years, we started getting following up tracks

[5:05:42] Voice 21: and it became a planner's duty

[5:05:44] Voice 21: to follow up on the permits that they were working on.

[5:05:47] Voice 21: So that's an example of how we're doing it.

[5:05:49] Voice 21: And I think there's other tools we can use.

[5:05:51] Voice 21: So we'll keep looking at that.

[5:05:53] Voice 21: But I think if the Trust Council wants to prioritize

[5:05:56] Voice 21: prioritize um more violent enforcement changing sort of the best practices of how they do it

[5:06:02] Voice 21: compliance versus proactive i think that's a discussion for for uh trust council the need

[5:06:09] Voice 21: for communication so it's fascinating and i think that's another perspective on what is the role of

[5:06:15] Voice 21: violent enforcement is it is it just to get compliance through enforcement or is it to get

[5:06:20] Voice 21: compliance to education and enforcement and i haven't seen that direction or i'm not aware of

[5:06:27] Voice 21: it at this moment of um trust council changing that direction of bylaw enforcement officers

[5:06:33] Voice 21: but if you if trust council wants to go that way they want to use them that way i would certainly

[5:06:38] Voice 21: welcome that discussion and i welcomed using the bylaw enforcement team in such a manner and i

[5:06:43] Voice 39: I guess the one last follow-up thing, if I may, Chair, is just that I, you know, when I first

[5:06:53] Voice 39: became a trustee on North Pender, we had a number of challenges that we faced. And one of the things

[5:07:00] Voice 39: that I heard a lot of was it's better to ask forgiveness than to ask permission. And that

[5:07:07] Voice 39: that has to be changed if we're to like have any real reputation as a local government agency and

[5:07:15] Voice 39: any real effective method of protecting and preserving the environment in these these areas

[5:07:20] Voice 39: and so part of that I think is about like people knowing when there is enforcement happening

[5:07:28] Voice 39: and being clear that it is happening like that how that is unfolding thank you thank you for

[5:07:38] Trustee Luckham: that message um trustee alan oh and then i see stanford as well yeah

[5:07:45] Voice 33: i just want to follow up

[5:07:49] Voice 33: with trustee morrison says that you know with vacation rentals in our island we started with

[5:07:53] Voice 33: voluntary compliance didn't work and then we started and we did uh education and like major

[5:08:01] Voice 33: or education and that didn't work and then we did proactive enforcement and that's not working and

[5:08:06] Voice 33: once again here we are with a big ocp review on vacation rentals in our community so there's

[5:08:14] Voice 33: something not quite working yes it's uh it's easier to ask for forgiveness and permission

[5:08:18] Voice 33: that seems to be the thing that goes on an island all the time so hopefully we can address it

[5:08:27] Voice 21: receive that for information i can see that for information and if i may be pulled i'd probably

[5:08:33] Voice 21: we get slapped on this later if you want enforcement to be more effective and people

[5:08:38] Voice 21: respond to it then perhaps there i mean there's a litigation and activities that can happen

[5:08:43] Voice 21: that sort of prove that you know the ltc's put their money where the mouth is so to speak

[5:08:49] Voice 21: and if that's the way you wish to go um you know that gets that litigation goes through

[5:08:54] Voice 21: activity through the executive committee and um and that's probably you know if you're looking

[5:09:01] Voice 21: for a hammer type thing to stop things from happening that's not the only way people when

[5:09:05] Voice 21: you realize there are consequences at that if you want to go that way but that's part of a robust

[5:09:10] Voice 21: file enforcement change um and then a focused direction if that's the will of stress council

[5:09:16] Voice 21: again i'd be willing to entertain that but it would be um it's a large area to do and i too

[5:09:21] Voice 21: am an islander and i know that culture like i said i have a third house going on a property

[5:09:25] Voice 21: right beside us and nothing's happening we're in results with i

[5:09:31] Voice 33: just can i just add something

[5:09:35] Voice 33: um just that you know i did my little bylaw enforcement because i had some

[5:09:38] Voice 33: many community members complaining about somebody who just bought property and immediately they're

[5:09:44] Voice 33: advertising year-round summer vacation rental and they also had a hookup for their rv and that was

[5:09:49] Voice 33: all totally against and so i found their email i emailed them said um i guess you have not familiar

[5:09:55] Voice 33: with our bylaws and so i just sent the bylaws regarding vacation rentals and the signs

[5:09:59] Voice 33: disappeared so sometimes we might have to do that work ourselves though i don't really like to

[5:10:07] Trustee Luckham: yeah okay so thank you for that so trust you stanford and i'd like to move along

[5:10:13] Trustee Luckham: uh

[5:10:14] Voice 4: just a quick comment in response to um asking forgiveness doing it anyway um i in the new fees

[5:10:21] Voice 4: bylaw that um when you're in a position of having to come to the local trust committee for to ask

[5:10:29] Voice 4: for forgiveness the fees are now more expensive for you in particular so it's not a huge consequence

[5:10:36] Voice 4: but um it it made a difference for already on my island where people are going okay we wanted to

[5:10:44] Voice 4: get in before that particular consequence became um legislated so thank

[5:10:51] Trustee Luckham: you you know my wife watches

[5:10:55] Trustee Luckham: australian border patrol program on tv and do you want my opinion the fines are not big enough to

[5:11:02] Trustee Luckham: deter the activities and i think that maybe that's also the case with our land use bylaws that's just

[5:11:10] Trustee Luckham: my personal remark let's go to 9.22 um amendments to trust council policy 6.21 and 6.71 uh heather

[5:11:21] Trustee Luckham: crowers regional planning manager's name is on that one um do you want how would you like to

[5:11:26] Trustee Luckham: manage that stuff i wouldn't mind just introducing the sector okay so i'll turn it over to stefan

[5:11:30] Trustee Luckham: cermak to introduce amendments to stress council policies thank you

[5:11:34] Voice 21: mr chair and thank you trust

[5:11:36] Voice 21: Council. You're going to see before you, I don't want to take the thunder from Heather,

[5:11:41] Voice 21: some minor policy amendments which advance the planning services renewal or update.

[5:11:48] Voice 21: But I really want to emphasize here that these follow policy 591, which the Trust Council

[5:11:56] Voice 21: already adopted. And the goals of that policy, which have already been adopted,

[5:12:00] Voice 21: you know, are that planning projects are well defined and planned. LTC projects reflect

[5:12:05] Voice 21: reflect community First Nations expectations that staff trustees public partners Etc have certainty

[5:12:12] Voice 21: and clarity around how projects get allocated and this is to help resource allocation be efficient

[5:12:18] Voice 21: fair equitable and to update OCBs and LEBs on a on a systematic and regular basis be proactive

[5:12:26] Voice 21: and adaptive and amongst other tools so I just want to remind you how we've gone here and I'm

[5:12:33] Voice 21: sure if heather was going to say that but to me it's critically important because these seem small

[5:12:38] Voice 21: and minor but they're actually part of a much bigger picture so with that heather take it away

[5:12:42] Voice 21: i hope i didn't take away your energy no

[5:12:44] Voice 36: that's all right uh good afternoon trustees um lori

[5:12:49] Voice 36: if i could share my screen i just have i just have a couple slides to explain what we're doing

[5:12:54] Voice 36: um and start us off um uh stefan did give the intro that i was going to so i will i will skip

[5:13:08] Voice 36: that um and just a reminder so this is uh existing policies 6.2.1 6.7.1 related to work programs

[5:13:18] Voice 36: essentially and um these recommended amendments have gone to the executive committee and to the

[5:13:25] Voice 36: regional planning committee and the regional planning committee has um is recommending

[5:13:30] Voice 36: um approval of these amendments um so just my slides let me start with that one um 6.7.1

[5:13:42] Voice 36: primarily are housekeeping um just changing some terms but there's also a clarification that the

[5:13:49] Voice 36: projects list is the future projects list um there's um i there was some thought that that

[5:13:57] Voice 36: helps clarify the purpose of the list that it's not active projects and that clarifies that so

[5:14:03] Voice 36: that's that's really the extent of changes to 6.7.1 that we're recommending um the changes to

[5:14:09] Voice 36: 6.2.1 um include uh eliminating a reference to the three trust council committees because now

[5:14:18] Voice 36: Now there are four and, you know, there may be more than that.

[5:14:22] Voice 36: There is an elimination of reference to three projects for trust council committees and the LTCs.

[5:14:32] Voice 36: So no specific number for all projects.

[5:14:39] Voice 36: Introduces the idea of an all LTC coordinated list of major and extraordinary projects.

[5:14:46] Voice 36: It does specify three projects for Salt Spring, and it does allow for up to one minor project for other LTCs.

[5:14:56] Voice 36: So glad to talk some more about that.

[5:14:59] Voice 36: I'll just get through my slides if you want to talk some more about that.

[5:15:06] Voice 36: So Stephan mentioned there are 34-plus LTC projects that are currently underway.

[5:15:15] Voice 36: way, 26 of those projects are major or extraordinary, as they've been defined by 5.9.1.

[5:15:27] Voice 36: And of those major and extraordinary projects that are underway, these projects are anticipated

[5:15:34] Voice 36: to go into next fiscal year.

[5:15:37] Voice 36: So there's several phases of these projects.

[5:15:41] Voice 36: So we're already prescribed in terms of the projects that we think are going to be going forward and needing staff resources.

[5:15:53] Voice 36: Just to kind of explain the scenario around how we think this will play out, you know, eliminating three projects from each LTC, except for Salt Spring.

[5:16:06] Voice 36: spring. One of the bits of rationale around that is that currently, we aren't able to meet

[5:16:16] Voice 36: that quota. Our resourcing really still is about how much staff time do we have,

[5:16:23] Voice 36: and setting up the expectation that each LTC has three projects no matter what

[5:16:30] Voice 36: creates, I think, some tension and resentment about the fact that they're not being actively

[5:16:35] Voice 36: worked on. So that's part of the rationale. But part of the rationale is also that there may be

[5:16:42] Voice 36: ways for trustee concerns and community concerns to be addressed without necessarily taking on

[5:16:51] Voice 36: major projects. The FUAL, for instance, is what I would consider mini projects. The FUAL is a list

[5:17:01] Voice 36: of things that are actively being worked on. And I just kind of wanted to give you one thing that's

[5:17:09] Voice 36: happened recently that's sort of an example of this. I was at the Hornby meeting, the last Hornby

[5:17:15] Voice 36: meeting, and there was a community member who was very concerned about traffic circulation in

[5:17:21] Voice 36: Fort Scope. And she had specifically asked the LTC to initiate a project to fix that

[5:17:32] Voice 36: circulation. The LTC considered it, but when there was a discussion about that, and in the end,

[5:17:42] Voice 36: they decided that it may be more appropriate to write a letter to MOTI, who are in charge of

[5:17:50] Voice 36: of roads for the island to ask them to do a planning process

[5:17:55] Voice 36: that would allow for better circulation.

[5:17:58] Voice 36: So sometimes when there's more discussion

[5:18:01] Voice 36: about a problem in the community,

[5:18:03] Voice 36: we find that a major project isn't necessary

[5:18:08] Voice 36: or really gonna get to the heart of the problem,

[5:18:12] Voice 36: or there may be another agency

[5:18:13] Voice 36: that can better address something.

[5:18:15] Voice 36: And so it's really worth talking it through,

[5:18:18] Voice 36: talking through the problem and figuring out a variety of solutions, including ones that

[5:18:23] Voice 36: don't take a lot of resources. So that's one aspect of this. Another aspect of this was

[5:18:30] Voice 36: something I think Stefan was also alluding to, which is that most of the projects on the project

[5:18:39] Voice 36: lists are OCP or LUB amendments, but they're not, for the most part, they're not comprehensive

[5:18:46] Voice 36: comprehensive amendments so it's it's housing or it's stvrs or it's um coastal douglas fir

[5:18:55] Voice 36: and what what's happening is that even though these are major projects

[5:18:59] Voice 36: there's other aspects of the ocps and levs that are not being addressed climate change being

[5:19:06] Voice 36: one that stands out. So one of the things that we've contemplated is bringing a new

[5:19:16] Voice 36: policy to trust counsel that would assume a systematic comprehensive update of each LTC's

[5:19:26] Voice 36: OCP and OEB. So you're going to get everything all at once. And that means that all the topics

[5:19:32] Voice 36: that you want to address that have you've been listing in your projects list can all be done

[5:19:38] Voice 36: at one time. So part of the reason we're proposing that is, you know, one of the situations this

[5:19:48] Voice 36: year, and I think we talked about this last time, but, you know, this year, Hornby and Dunman both

[5:19:54] Voice 36: have OCP LUV projects that are focused on housing. And that means a duplication of effort.

[5:20:02] Voice 36: It's a duplication of staff time. It's a duplication of outreach to the same First Nation.

[5:20:09] Voice 36: And with some better coordination and a system of addressing OCPs and LUBs, you're more likely to

[5:20:18] Voice 36: reduce some of that duplicated effort. So that's my presentation. We are asking that the Trust

[5:20:28] Voice 36: Trust Council adopt amendments to 6.2.1 and 6.7.1. And I'll answer any questions. Or Stefan will.

[5:20:42] Trustee Luckham: That's a lot of information. Thank you. And I want to thank you personally for the work and

[5:20:48] Trustee Luckham: the commitment that you've dedicated to this best practices and delivery of local planning services.

[5:20:53] Trustee Luckham: It's very instrumental in getting us off on a good track. So are there questions? I see a bunch

[5:20:58] Trustee Luckham: of them popping up um i'll let you guys fight over them uh trustee johnson i

[5:21:04] Voice 17: have a little bit

[5:21:05] Voice 17: of problem with terminology i'm concerned about this uh from three to one my understanding is that

[5:21:11] Voice 17: the three things that actually get done uh were called top priorities and that the projects list

[5:21:20] Voice 17: was where we kept things that sort of in waiting that we wanted to do eventually but no work would

[5:21:26] Voice 17: be done on them um that that that doesn't my understanding and memory of that doesn't conform

[5:21:34] Voice 17: to this terminology in this report am i wrong no i

[5:21:41] Voice 36: think um um i think that would shift to

[5:21:45] Voice 36: a top priority would be your active project um

[5:21:49] Voice 32: and

[5:21:50] Voice 36: your the projects list is still that it has

[5:21:53] Voice 36: the same function but it's now called the future projects list the

[5:21:57] Voice 17: top priority list yeah i wasn't

[5:22:00] Voice 17: clear on that my it was explained to me many years ago uh that the that reason for having three uh

[5:22:09] Voice 17: items on the top priorities list that would be worked on was that sometimes uh the planner would

[5:22:15] Voice 17: work on something and you know write a letter or email to some uh body and while waiting for

[5:22:22] Voice 17: our response to that might have some time and could do one of the other projects. My fear is

[5:22:27] Voice 17: that in this new understanding, it will be one minor project, I presume. I mean, the official

[5:22:34] Voice 17: community plan has been on our projects list for a long time, and will remain there, unfortunately.

[5:22:41] Voice 17: But then they could do something else to forward one of the other projects that were

[5:22:47] Voice 17: where we're top priorities.

[5:22:49] Voice 17: And now I'm just, I'm afraid that,

[5:22:51] Voice 17: and I realize that there isn't enough plan or time

[5:22:54] Voice 17: and everything takes a long time to get done,

[5:22:57] Voice 17: but I fear that only one thing

[5:22:59] Voice 17: is ever gonna get done at a time if we're reduced to,

[5:23:03] Voice 17: and I love the way it says up to one,

[5:23:06] Voice 17: because it gives the LTC the option

[5:23:09] Voice 17: of not having one at all.

[5:23:13] Trustee Luckham: So

[5:23:14] Voice 17: that's my concern.

[5:23:15] Voice 17: concern

[5:23:16] Trustee Luckham: okay so i'll take that as a concern not a specific question let's step on

[5:23:21] Voice 21: sir mac you want

[5:23:22] Voice 21: to weigh

[5:23:22] Voice 21: in on no sure i think that's a really valid concern and and the purpose of what we're

[5:23:27] Voice 21: trying to do is we're trying to create a more team approach so you're not getting so much as

[5:23:32] Voice 21: a dedicated island planner to your island anymore we're creating a regional planning team approach

[5:23:37] Voice 21: or a local island approach and therefore you're actually getting a more a better distribution of

[5:23:45] Voice 21: of available resources as opposed to just pigeonholing them

[5:23:47] Voice 21: to one LTC at a time.

[5:23:50] Voice 21: So it's actually meant to be a more efficient,

[5:23:52] Voice 21: effective way of getting more work done.

[5:23:56] Voice 21: And so you're not just,

[5:23:57] Voice 21: they're not just thinking one LTC at a time.

[5:24:02] Voice 21: Thank you, Stephan.

[5:24:04] Voice 17: Can I have a quick follow up?

[5:24:05] Voice 17: This is then another instance of sort of more

[5:24:10] Voice 17: streamlining and efficiency and tending towards one

[5:24:15] Voice 17: one or possibly three LTCs in a regional basis

[5:24:19] Voice 17: and doing more centralized planning

[5:24:21] Voice 17: and less individual local trust committee work.

[5:24:28] Trustee Luckham: I've got six other speakers on my list.

[5:24:32] Voice 18: We don't have them, we can answer that.

[5:24:35] Voice 18: The short answer is no, the intention is not to do that.

[5:24:40] Voice 18: It's to be successful with the projects that LTCs have.

[5:24:44] Voice 18: have um the scenario you offered where one project stalled and they go on to the second one

[5:24:50] Voice 18: well what we actually have to do is go on to another ltc to do their first one

[5:24:56] Voice 18: um we don't have a planner that's there to to sit and go through work halfway through the first two

[5:25:02] Voice 18: projects and a bit on the third so really what you're contemplating as you do this is how do

[5:25:07] Voice 18: do you want to match the resources of the islands trust with the desire for work and uh it is a

[5:25:14] Voice 18: tough tough decision making moment i i acknowledge that but this is an attempt at doing that

[5:25:21] Trustee Luckham: yeah

[5:25:22] Trustee Luckham: um and without getting into trouble you know it's actually not terribly different than when

[5:25:30] Trustee Luckham: heather had three planners in her office and they they jumped from one ltc to another according to

[5:25:35] Trustee Luckham: workload and to some extent it's just more regional than more regional area centric so

[5:25:43] Trustee Luckham: we're going in the right direction and well the proof is in the pudding as they say

[5:25:48] Trustee Luckham: so trustee morrison you're next and then stanford thank

[5:25:52] Voice 39: you um so i guess my question is a little

[5:25:57] Voice 39: bit of a clarification so one is that um so my understanding would be that you would be working

[5:26:03] Voice 39: in regional areas and trying to time the the type of work going on in a region so that there was

[5:26:10] Voice 39: efficiencies across islands um so i guess that that's helpful like that happened in the southern

[5:26:17] Voice 39: gulf islands but i'm also hearing that maybe like with the ocp um and bylaw reviews it would be

[5:26:24] Voice 39: something like what north pender did in the last term where we actually looked at all our land use

[5:26:29] Voice 39: bylaws and tried to implement kind of climate change throughout all of them and try to like

[5:26:34] Voice 39: look at them holistically and I guess my sort of warning note about that is to effectively do that

[5:26:41] Voice 39: I mean we did not get it all the way through in this term you know we're just short of it so

[5:26:47] Voice 39: that is a big effort and I applaud the idea of doing that across multiple islands or holistically

[5:26:55] Voice 39: on one island but it is really time consuming too so anyway okay

[5:27:03] Trustee Luckham: thank you trustee marston

[5:27:04] Trustee Luckham: you see some nodding heads around there so trustee stamford yes

[5:27:11] Voice 4: i i'm just um thinking of

[5:27:13] Voice 4: timelines as uh gambier is sitting in a what was supposed to be a targeted ocp and looking back

[5:27:21] Voice 4: how it originally started as a comprehensive ocp process and then due to staffing we moved

[5:27:27] Voice 4: We've targeted process for staffing and budget.

[5:27:32] Voice 4: And now I'm looking at talking to the staff in the next few days as to this is going to be comprehensive.

[5:27:43] Voice 4: And so the project, we don't necessarily know what the scope of the project is going to look like until we're into it.

[5:27:51] Voice 4: And that changes the length of time that it's going to take to deal with this.

[5:27:57] Voice 4: So that's sort of one of the things that I'm concerned about. The other one is I really see the advantage of central regional planning in terms of how we connect with our local First Nations, and that if we've got one request from five islands, three islands over the same thing, then it prevents that multiple ask for the same situation, which is one of the concerns we've been having.

[5:28:21] Voice 4: So I see efficiencies in there. I think we're going in the right direction. I just want to have some assurance that we can keep moving, and that there will be a clarification of exactly what we're getting into, because I was not prepared for what I'm working on right now. Thank you.

[5:28:46] Trustee Luckham: Okay. I just want to maybe try and focus a little bit here for a second, because we've got two policies that are priority setting and guidelines, and the second one is work program follow-up action on some priority charts, which is to advance this body of work, which Heather, thank you, has been doing quite a lot of work in introducing these concepts over the last number of Trust Councils,

[5:29:12] Trustee Luckham: and is the implementation of this thoughtful invitation of this program it's easy to get off

[5:29:18] Trustee Luckham: a little bit further than the the decision that's in front of us so just keep if you don't mind

[5:29:26] Trustee Luckham: keeping that focus trustee allen you're next and trustee morrison your hand is still up

[5:29:31] Trustee Luckham: yes

[5:29:34] Voice 33: thank you chair um i guess it was the example that heather gave which is him and

[5:29:40] Voice 33: and Hornby Island and housings and I really have concerns there because we are very very different

[5:29:46] Voice 33: and I get that you know you're trying to streamline processes and

[5:29:50] Voice 33: and make it you know easier for planners etc but there's some islands that just

[5:29:55] Voice 33: just because we're just across you know just a little ferry away we're not

[5:30:00] Voice 33: same and um i just have concerns regarding that and um hornby has balls and denman has chocolate

[5:30:13] Voice 28: okay i'm gonna go to the next speaker

[5:30:16] Trustee Luckham: trustee um

[5:30:18] Voice 12: yes thank you um i

[5:30:23] Voice 12: i'm really just put my hand up to speak in fair favor of this and i'm hearing all the questions

[5:30:28] Voice 12: and nodding along, and there are a number of unknowns, and there's going to need to be

[5:30:34] Voice 12: flexibility as this unrolls. And at the same time, I think it's a really big step forward

[5:30:42] Voice 12: in creating a lot more transparency and ability to actually be in charge of the choices we make

[5:30:50] Voice 12: um to guide the allocation of planning resources um and just be more effective and efficient and

[5:30:58] Voice 12: and yes i think the the comments about the individuality of each island we do need to

[5:31:05] Voice 12: take those to heart um there are ways to synergize work without sit without um lumping everything

[5:31:13] Voice 12: together and making two cookie cutter solutions, just even in terms of planning meetings back to

[5:31:22] Voice 12: back where some of the PowerPoint presentations on things are getting referrals lined up together,

[5:31:27] Voice 12: but certainly tailoring to the individuality of each island needs to keep happening. And I think

[5:31:33] Voice 12: there's room for that to happen effectively in this. This is really the final piece, I believe

[5:31:39] Voice 12: in hope of the Planning Services Review, which has been really going on all term and was driven

[5:31:44] Voice 12: by a recognition that was building over several years that we need to do this. And, you know,

[5:31:53] Voice 12: trustees have tried also just, I remember one trust counsel in person, Trustee Patrick and I

[5:31:59] Voice 12: set up a flip chart to try and get us to gather around it and see where there was an overlap in

[5:32:06] Voice 12: our work so we could work together but it really needs something much more uh structural and this

[5:32:11] Voice 12: is it uh so um i i do think we need we'll need to keep an eye on it review it um build them some you

[5:32:20] Voice 12: know have a flexible approach but i think this is uh gonna be a really exciting step forward

[5:32:26] Voice 12: so i'm urging people to vote in favor thank you well

[5:32:29] Trustee Luckham: let's get the motion on the floor and we

[5:32:31] Trustee Luckham: could do that but trustee longer i shoot next yeah

[5:32:34] Voice 37: thank you for this yeah i understand from

[5:32:37] Voice 37: the presentation and then when you talk about three projects for salt spring island you're

[5:32:41] Voice 37: talking about minor projects is that correct that's the sense i got from the presentation

[5:32:51] Voice 36: the policy doesn't specify whether those are minor or major and so it really kind of depends on

[5:32:57] Voice 36: on budgeting is the biggest factor.

[5:33:02] Voice 36: Projects over $5,000 are by definition,

[5:33:05] Voice 36: major or extraordinary.

[5:33:08] Voice 36: So I guess it depends on the budgets

[5:33:11] Voice 36: and the size of the projects.

[5:33:13] Voice 37: So when you say three projects

[5:33:15] Voice 37: could include major projects,

[5:33:17] Voice 37: does that then give them a priority

[5:33:18] Voice 37: when it goes to the regional planning team

[5:33:21] Voice 37: for determination of what gets selected?

[5:33:26] Voice 37: That's where I'm not focused.

[5:33:28] Voice 37: we as the local trust committee we have one minor project which is what within six months so a lot

[5:33:34] Voice 37: of the projects that we have now i think on a number of islands will become major projects

[5:33:38] Voice 37: because they're going to take much longer than that so but we can put forward as many projects

[5:33:43] Voice 37: as we want major projects and whether it gets funded or not of course would be the big the big

[5:33:47] Voice 37: factor and it may require you know tax requisition if you really want to do it urgently

[5:33:54] Voice 37: So that's why I wonder about if Salt Spring Island refers to minor or major, how does that fit in with the prioritization at the regional level?

[5:34:06] Voice 36: Yeah, I don't know if Stephan or Russ want to step in on this one.

[5:34:15] Voice 18: Yeah, so an accommodation was made for Salt Spring for some obvious reasons that we can get into a little bit more if you want to.

[5:34:23] Voice 18: Thanks for the great question.

[5:34:24] Voice 18: um it would be a mix the big control the control moment for trust council around projects is over

[5:34:33] Voice 18: five thousand dollars so something that's a medium or a larger or enhanced project would be

[5:34:40] Voice 18: discreetly voted on at the during the budget cycle anything under five thousand dollars

[5:34:47] Voice 18: essentially is an allocated amount of money to ltc to each ltc for their individual projects

[5:34:53] Voice 18: so everyone's provided we have a pool of funds that we established a number of years ago

[5:34:58] Voice 18: and that's where those five thousand dollars is exist so you you would each have that um then if

[5:35:06] Voice 18: we go to the salt spring example if there's three projects that all fit under that category they

[5:35:12] Voice 18: would have fifteen thousand dollars if they had one minor but they wanted to amend their ocp for

[5:35:18] Voice 18: 200 000 they'd have to come to do two things come to trust council and ask for that money

[5:35:25] Voice 18: or develop a separate uh requisition process under the act to garner the funds from the

[5:35:31] Voice 18: jurisdiction from salt spring itself so those are those are the safeguards that your question has

[5:35:37] Voice 18: has developed um you know i don't know if this is perfect but it's better than

[5:35:44] Voice 18: then I'm saying we're going to do everything a little bit.

[5:35:50] Voice 18: We're trying to say we're going to do some things well.

[5:35:53] Voice 18: And let's say your jurisdiction gets their project done in nine months

[5:35:58] Voice 18: and there's still some dollars left in the pool for that year

[5:36:03] Voice 18: because other LTCs didn't do a project,

[5:36:06] Voice 18: you might get to do another project in your jurisdiction.

[5:36:10] Voice 18: But in a nutshell, that's the approach.

[5:36:12] Voice 18: roads.

[5:36:13] Voice 37: Just a quick follow-up then is how will this transition occur in this policy of one I

[5:36:21] Voice 37: guess every trustee local trust committee is going to have to go through and prioritize and decide

[5:36:27] Voice 37: what's going to be their one and is there an effective date for this or will it just phase

[5:36:32] Voice 37: in because we're going to be putting forward potentially a number of major projects you know

[5:36:37] Voice 37: for in the hawker for down the road well

[5:36:39] Voice 18: the new trust council if this was adopted would sit down

[5:36:43] Voice 18: and they'd see that they have a project a minor project that they could advance or in almost a

[5:36:51] Voice 18: you know i refer to the governance review again getting some some process by which the ocps are

[5:36:58] Voice 18: amended on a regular basis um local trust committees will pitch to trust council with

[5:37:04] Voice 18: staff advice that it's time for gambier's ocp it's 25 years old someone who's had their ocp

[5:37:11] Voice 18: amendment a lot four years ago probably wouldn't be the first one on the docket but those would

[5:37:17] Voice 18: be the decisions that were are made at probably through rpc to financial planning committee

[5:37:24] Voice 18: and ultimately add trust council by march 31st of the of the year prior thank

[5:37:31] Voice 29: you okay

[5:37:32] Trustee Luckham: Okay, I'm going to go to Trustee Patrick Middleton and Rogers, and it'd be good if we could get a motion on the table here.

[5:37:43] Trustee Patrick: Thank you. And I know when this came to the Regional Planning Committee, it was really clearly presented as a step that we're changing kind of the practices of the old and moving to a new way, and that this is a step in that direction.

[5:38:04] Trustee Patrick: because i think there's a we have this incredible deficit of planning as trustee colburn referred to

[5:38:10] Trustee Patrick: earlier where we've got a lot of work to do and i think that's why we've probably

[5:38:13] Trustee Patrick: borne all these projects is because we're trying to do band-aid fixes rather than the systematic

[5:38:18] Trustee Patrick: fixes and it's going to take a bit to get out of that i think there's a there are a lot of

[5:38:24] Trustee Patrick: questions that still you know here because i do here where there there is a an equity issue

[5:38:29] Trustee Patrick: you amongst local trust committees. And it's the how we select the projects. And when is a project

[5:38:38] Trustee Patrick: a project? And I'll harp on my project definition phase again, that there's a lot of background work

[5:38:43] Trustee Patrick: that needs to be done to know if a project is really defined, that there's some initial

[5:38:51] Trustee Patrick: conversations with First Nations and the community. Is it ready to go? Is it a project

[5:38:56] Trustee Patrick: that we know what we're doing so there's still there's a lot of pieces that still need to be

[5:39:00] Trustee Patrick: built that will help this come to reality yes this is a step in the right direction we need to make

[5:39:09] Trustee Patrick: but we need to keep working at this these other parts so that we can have

[5:39:14] Trustee Patrick: an equitable way and that these projects are well defined and ready and we have the permission to

[5:39:19] Trustee Patrick: kind of move them ahead so that they don't take extra time because we didn't know we weren't

[5:39:25] Trustee Patrick: weren't really prepared um i'll leave it at that thank

[5:39:31] Trustee Luckham: you laura um trustee middleton and then

[5:39:35] Trustee Luckham: rogers thank

[5:39:39] Voice 1: you chair um i i think this is great work and i i support all these changes and i'll

[5:39:44] Voice 1: give you just some recent background as to why i think um uh there are good changes um some of you

[5:39:52] Voice 1: may be surprised to know that my fellow trustee paul brent is sometimes not shy about expressing

[5:39:57] Voice 1: his opinions. And indeed, about three or four years ago, he proclaimed that after we'd completed

[5:40:04] Voice 1: some work, that having three top priorities felt more like a bit of a make work project than

[5:40:09] Voice 1: actually a necessity. And so we stood back and we thought, okay, well, what do we need to do?

[5:40:15] Voice 1: And we narrowed things down to one priority. And as that was achieved, we thought we can take a

[5:40:20] Voice 1: federation wide approach here. We don't currently need a lot of work doing. We don't have a lot of

[5:40:26] Voice 1: applications uh our our planner worked on another island that had a lot of work and so we basically

[5:40:32] Voice 1: said do the work there the understanding being that when we have something of some urgency

[5:40:37] Voice 1: as in we do now um a um an application uh for rezoning uh that's uh going to allow for some

[5:40:46] Voice 1: uh the nature trust of bc to to take on some land um that we get additional resources to make that

[5:40:52] Voice 1: happen and the regional planning manager has has um been true to to his word and that's indeed

[5:40:59] Voice 1: what's happening so i think the approach here when an island doesn't have a lot it's quite reasonable

[5:41:06] Voice 1: to not load up the priority list free up some planning time for elsewhere in the in the federation

[5:41:12] Voice 1: um again get some efficiencies through this more regional approach where i individual islands can

[5:41:18] Voice 1: benefit from a collective and um i recognize that could be case for other islands some islands are

[5:41:24] Voice 1: desperate as you've just pointed out for planning resources but i think there is some slack in the

[5:41:29] Voice 1: in the the system quote unquote of the 13 islands that these changes will allow us to take better

[5:41:35] Voice 1: benefit of so i'm fully in support and just in trial we've we've been using that approach the

[5:41:40] Voice 1: last few years and it's worked extremely well so i i encourage support for these changes thank you

[5:41:47] Voice 19: Thank you, Trustee Middleton.

[5:41:48] Trustee Luckham: So, Trustee Rogers, do you have a motion for me?

[5:41:52] Voice 1: Well,

[5:41:52] Voice 22: you won't like it.

[5:41:57] Voice 22: I'm going to say I've been wondering

[5:42:00] Voice 22: what has been bothering me about this proposal,

[5:42:04] Voice 22: and particularly about 1.1.3.

[5:42:09] Voice 22: It strikes me that part of the issue

[5:42:12] Voice 22: is that when we,

[5:42:14] Voice 22: is sort of an internal communication issue,

[5:42:17] Voice 22: And when the CEO comes to us and says, look, we've got 73 top priority projects out there, we can't possibly do all of those.

[5:42:24] Voice 22: And that's absolutely true. We can't and we aren't.

[5:42:28] Voice 22: And the way that local trust committees expectations are managed are through the staff coming and saying, well, we have no capacity to do with any, you know, the other two projects.

[5:42:41] Voice 22: we can only work at one at a time and it's sort of this this process which is internally

[5:42:46] Voice 22: challenging to communicate to it um i i think however i i here's what i come around to is is

[5:42:55] Voice 22: is some of the language here causes me to glitch and and part of it is because it is the up to

[5:43:02] Voice 22: somebody said up to one minor but i think the the reality is what we're trying to say is is we're

[5:43:08] Voice 22: we're saying one active minor project per at a time.

[5:43:13] Voice 22: Doesn't mean you can't have a list of other projects,

[5:43:17] Voice 22: but you only have one active project.

[5:43:20] Voice 22: And I also think that Salt Spring should say

[5:43:25] Voice 22: active, three active minor projects.

[5:43:29] Voice 22: Doesn't mean you can't convince somebody

[5:43:31] Voice 22: to have a major project that impacts your islands.

[5:43:35] Voice 22: so i mean that that's the way i'm sort of viewing this right now so i'd like to actually propose an

[5:43:42] Voice 22: amendment to policy um uh 6.2.1 uh such that uh one point so i would move that paul the policy

[5:43:55] Voice 22: 6.2.1 the draft policy 6.2.1 be amended by changing 1.1.3 a to read one active minor

[5:44:12] Voice 22: project at a time per local trust committee other than salt spring island and that 1.1.3

[5:44:21] Voice 22: B be changed to read Salt Spring Island is allotted three active minor projects at a time.

[5:44:35] Trustee Luckham: Okay thank you Dan. I'll just look to Laurie to see if she's got that and once we see that on the

[5:44:43] Voice 28: screen I'll ask for a second and I don't dislike the motion Dan just

[5:44:54] Trustee Luckham: for the record.

[5:44:56] Voice 22: I'm seeing

[5:44:56] Voice 22: some seconders out there so all right so is the second i

[5:45:02] Trustee Luckham: want to

[5:45:03] Trustee Luckham: see what the motion is

[5:45:04] Trustee Luckham: sorry

[5:45:04] Voice 22: oh yeah yeah sorry laurie i hope i tried to go slowly but perhaps i wasn't slow enough

[5:45:12] Voice 22: sorry thank you good

[5:45:14] Trustee Luckham: you'll have to help me there you go so those are the uh amendments up on the

[5:45:20] Trustee Luckham: screen now and so if that's satisfactory to the mover i will look for a seconder i see jay

[5:45:27] Trustee Luckham: more time and

[5:45:29] Voice 22: if and if if i could speak to my emotion um so that that's that's what i think

[5:45:38] Voice 22: this is intending to achieve and i'm i'm i even though i'm not running again i'd be prepared to

[5:45:44] Voice 22: try that out for a while but what it allows is occasionally i forget who it was it may have been

[5:45:49] Voice 22: trustee allen or maybe it was trustee johnston they said it um is if a project clearly has to

[5:45:55] Voice 22: to go into hiatus for a little while for whatever reason because of a referral to a first station

[5:45:59] Voice 22: to because of some other reason or because something you can pick up another one and get

[5:46:03] Voice 22: active on it at that time um and sort of work on it for for the for the next three or four months

[5:46:10] Voice 22: at a time and you move a project and i've seen projects move to the inactive list from time to

[5:46:16] Voice 22: time so that that's why i think that's what this is trying to achieve but it allows you to continue

[5:46:22] Voice 22: to have your projects list of things that you aspire to work on and actually that's an important

[5:46:29] Voice 22: communications tool to your community to say these are the things that we think are important and

[5:46:36] Voice 22: you know when we have the resources we're going to get to them so that's that's my rationale for

[5:46:41] Voice 22: the motion okay

[5:46:42] Trustee Luckham: thank you so we haven't moved and seconded the an amendment to the to the policy at

[5:46:49] Trustee Luckham: at this point.

[5:46:50] Trustee Luckham: And so I'll look to the speaker's list here.

[5:46:54] Trustee Luckham: I see Colburn, Patrick, and Johnson.

[5:46:57] Trustee Luckham: And the list grows.

[5:47:01] Voice 7: So thank you for this.

[5:47:02] Voice 7: I'm speaking in support of this amendment.

[5:47:04] Voice 7: I will say that in reading this

[5:47:07] Voice 7: and preparing for this meeting,

[5:47:08] Voice 7: something struck me about this as well.

[5:47:10] Voice 7: And I think one of the tragedies of the Islands Trust

[5:47:14] Voice 7: over its lifespan is the undone work in terms of projects.

[5:47:19] Voice 7: And those projects, unlike applications, which benefit, you know, a landholder or a small number of individuals, the projects have been around ecosystem protection, have been around supporting all residents of the islands, not just those property holders who have the capacity to bring applications.

[5:47:35] Voice 7: So as that work has been undone over the years or unfinished, it gets moved into the surplus.

[5:47:41] Voice 7: And, you know, there's this large surplus.

[5:47:43] Voice 7: So we're not providing either the taxpayers the work that they're paying for, but also those community benefit, those ecosystem protection pieces, the pieces that projects works when they don't get finished and they're rolled into the into a sort of future budget.

[5:47:59] Voice 7: it um that's what's been left hanging and that's the unfortunate piece of this um so i i really

[5:48:06] Voice 7: like this idea of making sure that those non-application pieces of work that the islands

[5:48:12] Voice 7: in under the mandate of the islands trust yet continue to be put forward as the projects um

[5:48:17] Voice 7: may come and go depending on as uh as trustee rogers just said um um the uh the demands that

[5:48:24] Voice 7: one may have one another. So I think this is a more equitable approach and I'll be in support

[5:48:29] Voice 7: of voting in favor.

[5:48:33] Trustee Luckham: Thank you, Trustee Colburn. I'm going to ask trustees to be succinct in their

[5:48:38] Trustee Luckham: remarks. We have a number of hours of work ahead of us yet today. Trustee Patrick. Salt Spring

[5:48:45] Trustee Patrick: doesn't have any minor projects. We're a population of nearly 12,000 people. Every project that we

[5:48:52] Trustee Patrick: we have is above the $5,000 range, just doing communications or now, I mean, we are in a huge

[5:49:00] Trustee Patrick: deficit with First Nations and need to sort out our processes for moving forward. But we have no

[5:49:07] Trustee Patrick: minor projects. We have only major, so I can't support this.

[5:49:13] Trustee Luckham: Thank you, Laura. Trustee Johnston.

[5:49:17] Voice 17: I'm a little concerned that Salt Spring has 12,000 people. Gabriel is not far below half

[5:49:23] Voice 17: of that should they have one and a half projects or two projects i

[5:49:30] Trustee Luckham: thank you for the question

[5:49:32] Trustee Luckham: trustee johnson i'm going to go to trustee beshakin on the motion

[5:49:38] Voice 12: thanks um i um i'm in favor

[5:49:42] Voice 12: of the first part of the motion for uh i think well-explained reasons about having

[5:49:47] Voice 12: and one active minor project i have the same concerns about the salt spring piece and maybe

[5:49:58] Voice 12: it came up in regional planning committee as a concern and i have to admit we didn't get to the

[5:50:05] Voice 12: bottom of it before bringing it to council is what do we mean when we see say salt spring gets

[5:50:10] Voice 12: the three projects given that active projects i mean sorry major projects are supposed to be going

[5:50:15] Voice 12: through the regional planning team anyways um and i think it's going to need to be worked out

[5:50:21] Voice 12: um because we don't really know and that's vague but i take i understand they don't have minor

[5:50:27] Voice 12: projects the way smaller islands do um and i would like to see this go ahead with the understanding

[5:50:35] Voice 12: that further work could be done somewhere it may not have to be into policy it could be in a

[5:50:40] Voice 12: practices manual somewhere of you know exactly what what does that really mean for salt spring

[5:50:46] Voice 12: and it will you know the decision those decisions will be made at budget time um and uh that's where

[5:50:53] Voice 12: this is all gonna get come out in the wash so to speak so um what i'd like to see and i don't know

[5:51:00] Voice 12: technically how to do it chair luckham is to remove the last line of the motion and given

[5:51:08] Voice 12: the motion is an amendment can i move to amend the amendment thank

[5:51:14] Trustee Luckham: you so thank you so i think

[5:51:20] Trustee Luckham: the question that you're asking um and i didn't get it all because i was being distracted um

[5:51:26] Trustee Luckham: that's right is that um if you wish to sever this motion into two pieces i think that might be the

[5:51:33] Trustee Luckham: possibility um and the legislative services director is nodding um and so i'll pause for

[5:51:44] Trustee Luckham: a moment you want to sever this yes please motion

[5:51:48] Trustee Luckham: to amend the policy i

[5:51:50] Voice 12: move that the motion to

[5:51:52] Voice 12: to amend the draft policy amendment.

[5:52:00] Voice 12: Yes, thank you, thank you.

[5:52:05] Voice 12: Be severed, just sounds so harsh,

[5:52:08] Voice 12: be severed such that, I don't know how to say this.

[5:52:16] Voice 12: Yeah, after the word time.

[5:52:22] Voice 12: so just severed after the word time and I think that's clearer then there's two motions right

[5:52:28] Voice 12: after the word time is where you meant so that the motion to amend the draft policy

[5:52:34] Voice 12: 6.2.1 be severed after the word time comma into two motions so

[5:52:44] Trustee Luckham: do I have a seconder for that

[5:52:46] Trustee Luckham: uh trustee

[5:52:47] Voice 12: it's just not written as I said it so let me just I think I was going a little fast

[5:52:53] Voice 12: for the minute taker so just to go back to that before we ask for a seconder if I may that the

[5:52:58] Voice 12: motion to amend the draft policy 6.2.1 be severed after the word time so take out such that because

[5:53:07] Voice 12: it I thank you okay

[5:53:13] Trustee Luckham: thank you trustee Bishakin do you have a seconder anybody seconding the motion

[5:53:19] Trustee Luckham: all

[5:53:20] Voice 4: right

[5:53:22] Trustee Luckham: so this is that okay trustee Johnson are you seconding the motion

[5:53:27] Trustee Luckham: yes thank you i you wish to speak to it further trustee michigan just

[5:53:34] Voice 12: very briefly i think the

[5:53:35] Voice 12: severing is a brilliant way to look at it and um we can then take it piece by piece uh that's all

[5:53:41] Voice 12: that is a

[5:53:43] Voice 28: debatable yeah

[5:53:45] Trustee Luckham: okay so uh speakers on the motion then um otherwise we'll just go to the

[5:53:51] Trustee Luckham: vote looks like we're going to go to a vote so i'm going to ask for all those in favor to sever them

[5:53:58] Trustee Luckham: a motion to amend 6.2.1 after the word time into two motions all those in favor all

[5:54:14] Voice 28: those in favor

[5:54:15] Voice 28: so

[5:54:19] Trustee Luckham: that looks like 17 um so please lower your hands those opposed so i think that that carries

[5:54:39] Trustee Luckham: so that then brings this severed motion part a i'm going to call it on the table just to uh

[5:54:48] Trustee Luckham: It's on the screen there.

[5:54:49] Trustee Luckham: Thank you very much, Lori.

[5:54:52] Trustee Luckham: And I think that the motion stands.

[5:54:55] Trustee Luckham: I don't need to have it moved again.

[5:54:56] Trustee Luckham: We'll just continue.

[5:54:57] Trustee Luckham: And I'll just ask trustees if you wish to debate

[5:55:02] Trustee Luckham: this first portion of the motion.

[5:55:05] Trustee Luckham: Not seeing any discussion required.

[5:55:09] Trustee Luckham: So I'm going to call the vote on the first part.

[5:55:11] Trustee Luckham: All those in favor?

[5:55:13] Trustee Luckham: And that looks like a majority there.

[5:55:23] Trustee Luckham: In fact, I think that's unanimous.

[5:55:25] Trustee Luckham: Please lower your hands.

[5:55:28] Trustee Luckham: any opposed just to check none opposed so that carries so now we're going to go to the second

[5:55:36] Trustee Luckham: portion of the severed motion which is the um thank you lori that uh look at that beautiful

[5:55:45] Trustee Luckham: that draft policy 6.21 be amended by changing 1.13 as follows and that's to change and salt

[5:55:52] Trustee Luckham: spring island is allocated to be active minor projects um so any discussion on the second part

[5:55:59] Trustee Luckham: of the motion and i see i want to three hands up pat patrick rogers land rise and grove yes i would

[5:56:07] Trustee Patrick: encourage you to vote against this it's not that i'm trying to get unfair we need to figure this

[5:56:12] Trustee Patrick: out and uh just simply limiting us to three minor projects is not figuring it out for salt springs

[5:56:17] Trustee Patrick: So I'm opposed to this.

[5:56:19] Trustee Luckham: Okay, thank you, Trustee Patrick.

[5:56:21] Trustee Luckham: Trustee Rogers.

[5:56:22] Voice 22: I must say I'm quite confused now because we have divided minor projects into those done by local trust committees and major projects done by the regional planning team.

[5:56:33] Voice 22: but am I understanding then if this motion is defeated that the Salt Spring is allowed to have

[5:56:40] Voice 22: both minor and major projects done by its local planning team and therefore is operating under

[5:56:46] Voice 22: a completely different set of roles as anybody else I have every intention of supporting Salt

[5:56:52] Voice 22: Spring in having more projects and doing the work we've done I voted for every single one of the

[5:56:57] Voice 22: allocations over the last couple of years for their special projects and I agree with that

[5:57:01] Voice 22: but it seems to me that if they're going to be if everything is a major project then is everything

[5:57:06] Voice 22: being done by the regional planning team and if not we need to amend this policy to say that

[5:57:11] Voice 22: salt spring gets different resourcing than everyone else so i'm going to be supporting this

[5:57:16] Voice 22: motion you're

[5:57:18] Trustee Luckham: supporting the motion or not supporting that i'm

[5:57:21] Voice 22: supporting the amendment

[5:57:23] Voice 22: yes my i made the amendment and it's now been severed i

[5:57:27] Trustee Luckham: say oh i understand okay thank you

[5:57:29] Trustee Luckham: I'm getting confused myself.

[5:57:31] Trustee Luckham: So thank you, Dan.

[5:57:34] Trustee Luckham: Trustee Longerich and Grove.

[5:57:37] Voice 37: I'm speaking in favor of this motion as well

[5:57:39] Voice 37: for the reasons that Trustee Rogers has said.

[5:57:44] Voice 37: Deciding to do a major project

[5:57:45] Voice 37: has to go to the regional planning teams.

[5:57:48] Voice 37: And so they could potentially have three major

[5:57:51] Voice 37: and three minor.

[5:57:52] Voice 37: It hasn't been worked out clearly enough.

[5:57:55] Voice 37: So I think this current approach

[5:57:57] Voice 37: is sufficient for the time being.

[5:58:00] Voice 19: Okay.

[5:58:00] Trustee Grove: Trustee Grove. I don't like the word allotted, but that's a different matter. But I

[5:58:09] Trustee Grove: have to support my fellow trustee, Laura Patrick. Minor projects, we can't operate with three minor

[5:58:16] Trustee Grove: projects. During my time we've had, as will be supported by our staff, five projects going at

[5:58:24] Trustee Grove: any one time it's very difficult keeping it down to three and this word minor um is uh is doesn't

[5:58:31] Trustee Grove: work for me so i would support it if we remove the word minor thank you that

[5:58:39] Trustee Luckham: would take a motion

[5:58:39] Trustee Luckham: by somebody trustee be shaken thank

[5:58:43] Voice 12: you i think removing the word minor just takes us back to the

[5:58:47] Voice 12: original text so it just would be voting this down and then we just have projects defined and

[5:58:53] Voice 12: And I would like to see this voted down with a follow-up motion to ask RTC to, or ask staff, however we want to put it, to bring forward a proposal to clarify the scope and definition of the Salt Spring projects as it pertains to these policies.

[5:59:18] Voice 12: The Salt Spring is the only island. It is very different. It has its own planning team. There are Salt Spring planners in a Salt Spring office and a Salt Spring regional planning manager, even. So it is very different. And I don't think that's yet completely baked into these policies.

[5:59:38] Voice 12: And I think that's what's confusing us. But I don't think saying minor projects is the answer, because that's going to totally hamstring Salt Spring, because it's too small, according to the definition, under 5,000 for them to do projects.

[5:59:53] Voice 12: So I think just leaving it open and saying projects will at least allow them to keep working on the projects.

[6:00:00] Voice 12: working on uh and i think that this does need a little more uh an addition to the policy or

[6:00:06] Voice 12: separate policy or something to accompany the policy to help all of us with this because

[6:00:10] Voice 12: it is the the questions i'm here are really um very good questions and need to be worked out

[6:00:16] Voice 12: but i still as i keep saying i think this needs to go ahead there's so much complexity behind this

[6:00:22] Voice 12: And I think it's our responsibility, if possible, to move this ahead and give direction for the future work that needs to be done to fill in this gap and to do it before the end of term.

[6:00:42] Trustee Luckham: Okay, thank you.

[6:00:44] Trustee Luckham: No other speakers.

[6:00:45] Trustee Luckham: I'm going to put myself on the speakers list.

[6:00:47] Trustee Luckham: I'm also going to vote against this,

[6:00:50] Trustee Luckham: although I think that if you want to amend it

[6:00:54] Trustee Luckham: to be active projects,

[6:00:55] Trustee Luckham: the opportunity does exist to amend this motion.

[6:00:58] Trustee Luckham: You don't have to defeat this one.

[6:01:00] Trustee Luckham: You can amend it and determine how that advances.

[6:01:03] Trustee Luckham: And that may or may not be defeated.

[6:01:06] Trustee Luckham: I just want to, in defense of supporting this motion,

[6:01:11] Trustee Luckham: I'd like to say that this is not going to be the last time

[6:01:15] Trustee Luckham: we're going to amend these policies and so let's advance the dial um regional planning uh the

[6:01:23] Trustee Luckham: delivery of regional planning services this very conundrum is going to have to get sorted out and

[6:01:28] Trustee Luckham: how the offices are populated and things and and i think we have to acknowledge the fact that how

[6:01:34] Trustee Luckham: these offices are populated and managed is changing and um and we'll see how it comes out um

[6:01:41] Trustee Luckham: I can't, I'm afraid I support exactly what Laura is saying is there's no such thing as a minor project on Salisbury.

[6:01:50] Trustee Luckham: And so I'm going to continue on.

[6:01:53] Trustee Grove: If I may, I have my hand up.

[6:01:55] Trustee Luckham: I see Peter Grove's hand up.

[6:01:57] Trustee Grove: Yeah, I'm going to follow up on your invitation because this simply cannot work.

[6:02:03] Trustee Grove: So there's no point in having a policy here which is impractical and falls on its face.

[6:02:09] Trustee Grove: So I would move that the proposed amendment be amended to remove the word minor. Thank you.

[6:02:18] Trustee Luckham: All right, so I think that's pretty straightforward. Do I have a seconder for that?

[6:02:22] Trustee Luckham: Point of

[6:02:23] Voice 12: order, if I may. Yes, point of order. Yep.

[6:02:30] Voice 12: Now, the says three projects.

[6:02:36] Voice 12: So to me, we're kind of, we've made an amendment,

[6:02:40] Voice 12: we're amending the amendment to go back

[6:02:41] Voice 12: to what is originally there that doesn't need to be amended.

[6:02:45] Voice 12: It just says three projects,

[6:02:47] Voice 12: although it doesn't have the word active,

[6:02:48] Voice 12: if that's important.

[6:02:49] Voice 12: But just voting this down, I think would do the same thing.

[6:02:54] Voice 25: That's true.

[6:02:57] Voice 34: Yeah, either way works for me.

[6:03:03] Voice 34: mean yeah

[6:03:04] Trustee Luckham: removing

[6:03:06] Voice 34: minor is okay because you're still dealing with the active that's the

[6:03:10] Voice 34: consideration yes at

[6:03:12] Voice 34: the word active if you remove active and minor you might as well just

[6:03:15] Voice 34: fold it down and go back to the original resolution i

[6:03:19] Trustee Luckham: unfortunately i don't have that

[6:03:21] Trustee Luckham: in front of me salt springs a lot at a minimum of

[6:03:25] Voice 18: three projects that's the language in the

[6:03:27] proposed so what we're being advised is this is moot because

[6:03:31] Trustee Luckham: if we defeat this then it would fall

[6:03:33] Trustee Luckham: back to the original correct that's

[6:03:38] Voice 34: the word active is the only

[6:03:39] Trustee Luckham: except that we've divided them

[6:03:40] Trustee Luckham: the original motion now so

[6:03:43] Voice 34: if you defeat this one you

[6:03:46] Trustee Luckham: can't fall back to the original unsevered

[6:03:49] Trustee Luckham: motion no that's

[6:03:51] Voice 34: true it'd be as seven it just has it was seven well

[6:03:55] Voice 18: it's severed because it's

[6:03:57] Voice 18: got the word active in it yeah it we would refer to the original motion for

[6:04:03] Voice 34: the second part of it

[6:04:04] Voice 34: yeah you would just go back and do the second the original

[6:04:08] Trustee Luckham: motion belongs to rogers and wolverton

[6:04:11] Trustee Luckham: and and that was the included active minor project yeah

[6:04:18] Voice 34: so if

[6:04:19] Trustee Luckham: i may yeah please yeah

[6:04:20] Voice 34: the simplest

[6:04:21] Voice 34: approach right now is if you want to remove minor by an amending resolution that is totally fine

[6:04:28] Voice 34: yes because

[6:04:29] Voice 34: you still have a new resolution that has the word active in it that's okay

[6:04:33] Voice 34: so you can go ahead with this

[6:04:36] Trustee Luckham: okay so the point of order then is not a point of is not to change

[6:04:41] Trustee Luckham: the flow here that's correct okay so then i have an amendment to remove the word minor

[6:04:47] Trustee Luckham: from the divided motion and i have advice that that is valid and so i believe i had a seconder

[6:04:57] Trustee Luckham: but I'm going to ask once more time for a seconder to Peter Groh's motion.

[6:05:02] Trustee Luckham: And Laura Patrick, I see a seconder. Thank you.

[6:05:05] Trustee Luckham: So now is there any discussion on the amendment to the motion to amend the

[6:05:12] Trustee Luckham: policy? And I got Rogers, Boushekin, Longerice.

[6:05:16] Voice 22: Can I just say that I have been convinced by the two Lauras and I'll be

[6:05:21] Voice 22: voting to take, remove the word minor.

[6:05:25] Voice 22: Thank you, Dan.

[6:05:28] Voice 22: Yeah,

[6:05:29] Voice 12: I still won't vote in favor of this because I like the original without the word active they may not all be active that there might be one or two that are active and the others waiting in the wings.

[6:05:41] Voice 12: And I think that was the original intention and I think that's a lot better than three active projects and then a few more inactive projects and then we're getting longer and longer and longer again with the projects list.

[6:05:53] Voice 12: well

[6:05:53] Trustee Luckham: fair enough but this still

[6:05:55] Voice 12: the original was was i think the best okay

[6:06:00] Trustee Luckham: we're beyond that now

[6:06:01] Trustee Luckham: not

[6:06:02] Voice 12: um

[6:06:04] Voice 37: i'm not voting in favor of this it's i can understand it i mean if they want their own policy

[6:06:10] Voice 37: where they can do a major project locally i'm okay with that but uh not if it impinges on the

[6:06:17] Voice 37: the ability of other local trust committees to access major projects centrally and i'm not clear

[6:06:23] Voice 37: on this i don't see this policy has been really worked out that clearly

[6:06:26] Trustee Luckham: and you're probably i

[6:06:29] Trustee Luckham: tend to agree with you they'll figure this out as we advance forward it won't be the last time

[6:06:35] Trustee Luckham: we amend this policy uh if there's no other speakers on the amendment i'm going to call

[6:06:41] Trustee Luckham: for the vote all those in favor of the amendment to the motion okay that brings us in adam

[6:06:57] Trustee Luckham: a majority at about 16 and i'll just ask you to lower your hands i'm in trouble now uh there we

[6:07:12] Trustee Luckham: go um so now i'll ask you to lower your hands and those opposed to the motion to amend so i'm seeing

[6:07:22] Trustee Luckham: six oh i gotta lower my hand that's fine three uh opposed so that indeed motion carries we now

[6:07:29] Trustee Luckham: have an amended motion which ostensibly reads to amend 1.13 and salt spring island is allotted

[6:07:38] Trustee Luckham: three active projects so now if there's no further discussion i'd like to vote on the main motion

[6:07:47] Trustee Luckham: amended main motion all those in favor please so

[6:08:00] Voice 18: you're that's already passed no i'm just

[6:08:03] Trustee Luckham: calling the vote now just doing the second half now which is and then they'll do the whole thing

[6:08:07] Trustee Luckham: That's correct. No, then we'll adopt the motion to

[6:08:13] Voice 28: approve.

[6:08:19] Trustee Luckham: Okay, so then that's 18 in favor, so I'll ask for any opposed.

[6:08:25] Trustee Luckham: Please lower your hands. I'll give you a moment.

[6:08:32] Trustee Luckham: So what I'm seeing is three opposed, so that again carries.

[6:08:37] Trustee Luckham: and so now we have amended that section of 6.2.1 so if council is ready then what we're looking for

[6:08:51] Trustee Luckham: is a motion to approve those policies 6.2.6 as amended and 6.71 as presented as is indicated on

[6:09:02] Trustee Luckham: on 9.22 on page 258 of your agenda.

[6:09:06] Trustee Luckham: Do I have a mover?

[6:09:07] Trustee Luckham: Trustee Longerice.

[6:09:13] Voice 37: What's happening?

[6:09:15] Voice 37: I was distracted.

[6:09:16] Trustee Luckham: I'm looking for some movement on the 9.22

[6:09:21] Trustee Luckham: to either approve these amendments or do nothing.

[6:09:26] Voice 37: Oh, I wasn't.

[6:09:28] Voice 37: I forgot to lower my hand, sir.

[6:09:30] Voice 22: Sir, if you want, I'll move that trust council

[6:09:33] Voice 22: will approve amended trust council policy 6.2.1

[6:09:36] Voice 22: priority setting review guidelines as amended

[6:09:40] Voice 22: and 6.7.1 work program follow-up action lists

[6:09:45] Voice 22: and priority charts as presented

[6:09:48] Voice 22: in attachments three and four.

[6:09:52] Trustee Luckham: Okay, so I'm just going to turn

[6:09:53] Trustee Luckham: to the legislative services manager

[6:09:55] Trustee Luckham: as in attachments three and four,

[6:09:58] Trustee Luckham: should that be attached as an attachment three

[6:10:00] Trustee Luckham: three, or is it in attachment four only there,

[6:10:05] Trustee Luckham: or is that okay?

[6:10:06] Trustee Luckham: Nothing is seconded.

[6:10:07] Trustee Luckham: Okay, so we're getting approval with that.

[6:10:10] Trustee Luckham: So then, is there any further discussion

[6:10:11] Trustee Luckham: on these two pieces of policy?

[6:10:14] Trustee Luckham: Second.

[6:10:15] Voice 14: Need a seconder.

[6:10:16] Voice 14: I'll second it.

[6:10:18] Trustee Luckham: Yeah, so seconder, Trustee Wolterton, thank you.

[6:10:23] Trustee Luckham: And now, is there any further discussion

[6:10:25] Trustee Luckham: on these two pieces of policy?

[6:10:29] Trustee Luckham: Trustee Patrick on this policy?

[6:10:30] Trustee Luckham: see well

[6:10:31] Trustee Patrick: i'm i i'd like to proceed with the vote and i will support it but afterwards i was going

[6:10:36] Trustee Patrick: to bring a motion to ask staff to do more work on establishing criteria i don't think we're done

[6:10:42] Trustee Patrick: and i think it would be good to have that follow-up

[6:10:44] Trustee Luckham: excellent thank you for that proactive

[6:10:46] Trustee Luckham: suggestion all right then i am going to call the vote as i don't see any speakers all those in

[6:10:53] Trustee Luckham: favor okay so i think that's 18 in favor so please lower your hands any opposed any opposed

[6:11:12] Trustee Luckham: none opposed so that carries thank you very much our council trustee patrick you had an attention

[6:11:20] Trustee Luckham: for an additional motion yes

[6:11:23] Trustee Patrick: i did send it to lori i copied stephan as well it's right out of the

[6:11:28] Trustee Patrick: governance report in the land use uh recommendation section verbatim so i'll read it i move that trust

[6:11:34] Trustee Patrick: council request staff to establish criteria to guide selection of the projects to be undertaken

[6:11:39] Trustee Patrick: including an evaluation process that determines priorities on the basis of need and regional

[6:11:45] Trustee Patrick: equity okay

[6:11:49] Trustee Luckham: thank you for that motion um i like to get them up on the screen so let's just give

[6:11:55] Trustee Luckham: and i'm presuming she can copy and paste for some magic get that on the screen there you go

[6:12:02] Trustee Luckham: Oh, I knew it was magic.

[6:12:04] Trustee Luckham: Thank you, Laurie.

[6:12:05] Trustee Luckham: So if that's satisfactory to the mover,

[6:12:08] Trustee Luckham: I'll look for a seconder, Trustee Peterson,

[6:12:10] Trustee Luckham: and I'm assuming you're seconding it.

[6:12:13] Trustee Luckham: And-

[6:12:13] Trustee Patrick: It's just one typo, it should say projects, an S.

[6:12:21] Trustee Luckham: And I'm presuming Trustee Peterson

[6:12:23] Trustee Luckham: still seconds that motion.

[6:12:25] Trustee Luckham: Do you just speak to the motion?

[6:12:29] Trustee Patrick: No, I just think this, I think, as we said,

[6:12:31] Trustee Patrick: there's more work to be done,

[6:12:32] Trustee Patrick: and I think this just acknowledges that

[6:12:34] Trustee Patrick: and keeps that going.

[6:12:37] Trustee Luckham: Okay. So, let us then see if there's any discussion. Trustee Buscegno.

[6:12:45] Voice 12: Thank you. I'm finding this confusing. First of all, projects is a very vague term. Which

[6:12:53] Voice 12: projects? All projects in the trust area. Committee projects, minor projects, major

[6:12:58] Voice 12: projects, salt spring projects, all projects. That's one question. And if it is comprehensive,

[6:13:03] Voice 12: we just spent a couple years doing that and it went back and forth it went to

[6:13:10] Voice 12: cross council a couple times it went to ec it was discussed by regional planning committee

[6:13:15] Voice 12: uh to to discuss these criteria and um it's in policy so are we going to review that do we need

[6:13:24] Voice 12: additional criteria or do we just need to get on with things and start implementing these new um

[6:13:31] Voice 12: like these new policies and new way of working and, and get up, I guess I'm saying I think we

[6:13:37] Voice 12: need to get on with it and perhaps review it in a year. It just seems in like inefficient,

[6:13:46] Voice 12: if nothing else, to ask staff to come up with criteria when we have just spent a lot of time,

[6:13:53] Voice 12: not just staff, but actually with councils and regional planning committees, input into criteria.

[6:14:00] Voice 12: what i was thinking is needed is some additional clarity around fall spring projects how they're

[6:14:08] Voice 12: funded who carries them out um and how and what the maybe scope and yeah funding is of them

[6:14:16] Voice 12: um that's more what i was thinking is needed but uh i'm interested in the answers to my questions

[6:14:26] Trustee Luckham: okay stefan did you hear the question well i heard the question you know it's i don't know

[6:14:31] so much a question but staff are certainly seeking clarity on projects is this all projects or just

[6:14:38] ltc projects because that discussion with this policy right now is fundamentally ltc projects

[6:14:45] and we have i

[6:14:46] Voice 21: believe there's the rpc developed some criteria for that they consider i'd be happy

[6:14:51] Voice 21: to advance that discussion for more clarity more detail bring it to trust council but i do see a

[6:14:57] Voice 21: fundamental difference between this resolution being guided towards ltc projects and all projects

[6:15:02] Voice 21: so seeing that trust council oversees everything um i would like to understand that in my role

[6:15:09] Voice 21: okay thank you very much

[6:15:11] Trustee Luckham: for that contribution stefan um is there any further discussion

[6:15:16] Trustee Luckham: just you patrick your hand is still up yeah

[6:15:18] Trustee Patrick: it it it did refer to local planning projects

[6:15:22] Trustee Patrick: so it'd be ltc projects and i guess it was a this was the second motion in the recommended

[6:15:27] Trustee Patrick: section there um so if that

[6:15:30] Voice 27: would be a

[6:15:30] Trustee Patrick: friendly amendment to say ltc projects that that clarifies

[6:15:34] Trustee Patrick: things i think the the key is i mean we just heard the conversation today well i think we have

[6:15:39] Trustee Patrick: criteria i don't think we've really dealt with it on being in and this is all about us moving

[6:15:44] Trustee Patrick: toward working in a strategic way a strategic plan that we all buy into it's a lot of work of

[6:15:50] Trustee Patrick: where we're going but how do we weight that other than i get one you get one you know we get three

[6:15:55] Trustee Patrick: you get two. It's what projects, where do we really put our resources? And there's no reason

[6:16:00] Trustee Patrick: why Salt Spring staff aren't supporting another island if their need is great and the resources

[6:16:06] Trustee Patrick: are here. It's really that equitable and need-based dedication of resources. And I don't

[6:16:14] Trustee Patrick: think this policy gets us there yet. It's just, we need to do more work on that so that we can

[6:16:19] Trustee Patrick: can all feel, you know, we're comfortable when we make the decisions and send our resources to a

[6:16:25] Trustee Patrick: certain area.

[6:16:29] Trustee Luckham: Okay. So thank you. I'm not seeing any other speakers. I'm just going to reflect,

[6:16:35] Trustee Luckham: you know, David Modler and I may be the only two in the room who remember the old days when I was

[6:16:39] Trustee Luckham: first a trustee, and that a council on the last day, the northern teams and the southern teams

[6:16:44] Trustee Luckham: used to gather, and guess what they did? They decided amongst themselves what projects would

[6:16:50] Trustee Luckham: would be undertaken in order to respect the balances

[6:16:55] Trustee Luckham: of what you're going to get an OCP this year,

[6:16:57] Trustee Luckham: we want to get it next year and that sort of thing.

[6:16:59] Trustee Luckham: So this is a more formalized approach to that.

[6:17:02] Trustee Luckham: And so I'm glad to see us moving in that direction.

[6:17:05] Trustee Luckham: And I think the intention,

[6:17:08] Trustee Luckham: and I'm looking at Stefan now,

[6:17:10] Trustee Luckham: is to indeed get on with the work

[6:17:13] Trustee Luckham: and also do some further review.

[6:17:16] Trustee Luckham: And I think that that will feed future policy amendments.

[6:17:20] Trustee Luckham: okay so i'm going to call the vote all those in favor of the motion on the screen so that's uh

[6:17:36] Trustee Luckham: 16 in favor by looks a bit so 17 in favor please lower your hands and any opposed i see

[6:17:52] Trustee Luckham: two opposed and so that carries so i'm going to ask back point two two is there any further

[6:18:00] Trustee Luckham: of their business trustee morrison yes

[6:18:05] Voice 39: i think sorry to the point that you just made um chair

[6:18:10] Voice 39: luckham i i i guess i abstain from the last vote because frankly i like your older method better

[6:18:18] Voice 39: i like the idea of trustees getting in a room together writing out their favorite projects

[6:18:25] Voice 39: on cards and like seeing where there's overlaps and seeing where there's um efficiencies and it

[6:18:31] Voice 39: it being a trustee generated process. So I would highly encourage staff to consider that because

[6:18:36] Voice 39: one of the big critiques that we have right now is that, and this is nothing against our staff

[6:18:42] Voice 39: to just to be clear, but that it's a staff driven process instead of a trustee driven process. And

[6:18:47] Voice 39: so that the voice of communities is not as deeply felt with projects. And so I would deeply encourage

[6:18:53] Voice 39: something where we actually have trustees like, you know, politely and respectfully duke it out

[6:18:59] Voice 39: about like how we order projects so well

[6:19:02] Trustee Luckham: thank you trustee morrison and i know that stefan sumac is

[6:19:05] Trustee Luckham: thinking about that and i'm i'm going to apologize because i've articulated this several times over

[6:19:11] Trustee Luckham: this term and maybe i just haven't done it properly and you're the first trustee to

[6:19:16] Trustee Luckham: understand it so that's terrific thank you you know what you guys have all that you all deserve

[6:19:22] Trustee Luckham: a break now or 20 minutes overtime and we've got our governance committee coming up i'm going to

[6:19:28] Trustee Luckham: to give you 15 minutes break because whether i make it 10 or 15 that doesn't really matter let's

[6:19:33] Trustee Luckham: make it 15 so we can refresh ourselves for the the next spirited conversation and i'm inclined to

[6:19:41] Trustee Luckham: take advantage of the time we have remaining today to do the governance committee work

[6:19:46] Trustee Luckham: next and we'll pick up the advice to trust council from regional planning committee um uh tomorrow

[6:19:53] Trustee Luckham: tomorrow, immediately after we do the in-camera session.

[6:19:57] Trustee Luckham: So I'll let you think about that over the break.

[6:20:00] Trustee Luckham: Come back, tell me which one you want to do,

[6:20:02] Trustee Luckham: because if we do the advice to council and the governance committee,

[6:20:09] Trustee Luckham: we're going to end up probably having to cut off the other session.

[6:20:13] Trustee Luckham: So let's have a break back in 15 minutes.

[6:20:16] Trustee Luckham: Thank you, everybody.

[6:20:17] Voice 27: Good work.

[6:34:44] Voice 27: okay welcome back council

[6:34:46] Trustee Luckham: um we certainly have some thoughts here about proceeding and i would

[6:34:53] Trustee Luckham: uh like to start with 10.1 to get this governance session started um and unless there's any

[6:35:01] Trustee Luckham: objections that's what i'm going to do and in this governance session we've got it in two parts one

[6:35:08] Trustee Luckham: is policy amendments to support the governance committee that's an rfd that's before us um to

[6:35:14] Trustee Luckham: some extent i'm hopeful that that might be fairly straightforward because we've got an hour and a

[6:35:19] Trustee Luckham: half set for these breakout sessions which is a fairly there's a lot of logistics in this and

[6:35:26] Trustee Luckham: involving other staff in the building to host the breakout sessions and so um i'd like to get to

[6:35:32] Trustee Luckham: that as soon as possible and i'd like to keep that ending as close to five o'clock as possible i'm

[6:35:38] Trustee Luckham: not saying it's a drop dead at five but i don't think i necessarily want to go 15 minutes or 20

[6:35:43] Trustee Luckham: minutes past or more either so if it's all right i'm gonna go i'm not seeing any objections i'm

[6:35:50] Trustee Luckham: gonna go to policy amendments to support governance committee um and this is uh david

[6:35:55] Trustee Luckham: mahler and the cao that are gonna uh introduce this so the ceo's ao is going to start off on this

[6:36:01] Trustee Luckham: um or not and ceo go ahead well

[6:36:04] Voice 18: mr chairman wondering whether we have a quorum because this

[6:36:07] Voice 18: This is an RFD.

[6:36:09] Voice 18: Can our folks turn their cameras on?

[6:36:11] Voice 18: One,

[6:36:12] Trustee Luckham: two, three, four, five, six, seven,

[6:36:14] Trustee Luckham: eight, nine, 10, 11, myself, 12,

[6:36:18] Trustee Luckham: I, 13, 14, we have a quorum.

[6:36:22] Voice 18: Okay, well, thank you.

[6:36:24] Voice 18: I can certainly do, trust counsel,

[6:36:26] Voice 18: I can certainly do a brief review,

[6:36:28] but I would also defer to Trustee Middleton

[6:36:31] if you wanted to say anything around this,

[6:36:33] you know, this is sort of foundational work,

[6:36:35] It's the first time out of the gate for the Governance Committee,

[6:36:38] Voice 18: and it generally follows

[6:36:41] Voice 18: the direction that Trust Council provided earlier.

[6:36:45] Voice 18: It has a bit more detail on it, but I'd refer to you if you wanted to say an introductory

[6:36:50] Voice 18: remarks.

[6:36:52] Voice 1: Sure.

[6:36:52] Voice 1: Thank you, CAO.

[6:36:53] Voice 1: Yes, indeed, I completely corroborate that.

[6:36:56] Voice 1: I think staff have done an excellent job in helping lay the foundational policy that is

[6:37:02] Voice 1: required to um launch a standing committee of council a new standing committee which is the

[6:37:08] Voice 1: governance committee and um they've faithfully incorporated all of the uh the work that the

[6:37:15] Voice 1: committee did on at its first meeting we met we met twice and of course we are focused on what

[6:37:19] Voice 1: are our terms of reference which get embedded in this policy and i think staff have done a

[6:37:24] Voice 1: great job of um embedding what was purposefully kept to be a broad and open mandate for this

[6:37:30] Voice 1: committee while it finds its feet and of course it's anticipated it might refine or modify its

[6:37:36] Voice 1: work down the road but i won't say any more in the interest of speed other than to thank staff

[6:37:41] Voice 1: russ and david and and uh and lori for for their work on this and uh i'll turn it back to you ceo

[6:37:47] Voice 18: okay thank you very much so i'll do a one minute overview here and then respond to any questions

[6:37:55] Voice 18: or if someone wants a longer term overview i could certainly provide that really what you've got with

[6:38:00] Voice 18: recommendations one two and three is the regularization or the opera opera you know

[6:38:07] Voice 18: what i mean the uh initiation of the governance committee um at similar standards the other

[6:38:12] Voice 18: committees of the islands trust we have to amend two policies the council committee system policy

[6:38:17] Voice 18: and and establish um a governance committee terms of reference um and we've gone through

[6:38:25] Voice 18: through the various policies that only mention

[6:38:28] Voice 18: the three committees of council and add a fourth.

[6:38:33] Voice 18: So briefly, it adds governance as a standing committee,

[6:38:37] Voice 18: established membership is seven members.

[6:38:39] Voice 18: It establishes that voting is the same as per EC.

[6:38:42] Voice 18: So we have regulations that would allow

[6:38:44] Voice 18: or provide that it is voting from the floor

[6:38:47] Voice 18: for members of the governance committee

[6:38:50] Voice 18: as opposed to appointments.

[6:38:53] Voice 18: and the purpose in terms of reference the governance committee's met twice the first

[6:38:59] Voice 18: meeting was substantially going through this material and the second or discussing the

[6:39:04] Voice 18: concepts behind this material and the second meeting was reviewing the material presented

[6:39:09] Voice 18: and they brought this recommendation through to you an initial budget request is somewhat

[6:39:16] Voice 18: I somewhat commensurate with the other committees.

[6:39:20] Voice 18: You've got $15,000 of discretionary funding

[6:39:22] Voice 18: in the current budget year and an anticipated 20 for 23, 24,

[6:39:27] Voice 18: but of course that'll be approved by the next trust council.

[6:39:32] Voice 18: Other than that, I'd turn it back to you, Mr. Chair.

[6:39:34] Voice 18: I think this is a fairly well-discussed topic

[6:39:37] Voice 18: and I think it's got most to be requested by trust council.

[6:39:42] Trustee Luckham: thank you very much CAO I liked your word the first three there are regularizing the committee

[6:39:48] Trustee Luckham: and that's brilliant glad to see this work so certainly if there are any questions at this time

[6:39:53] Trustee Luckham: the CAO or the chair would likely be happy to answer them and otherwise I look for some

[6:39:59] Trustee Luckham: motions trustee Rogers and then Wright

[6:40:01] Voice 22: I just have a question I want to make sure I understand

[6:40:05] Voice 22: understand the terms of reference and in particular uh policy number four

[6:40:11] Voice 22: so it's providing recommendations to trust Canada for legislation reform uh so what's the what's the

[6:40:19] Voice 22: intent of that what's the breadth of that is that mean does that include internal trust policy and

[6:40:26] Voice 22: bylaws or is it simply referring to provincial legislation in terms of our governing statute

[6:40:34] Voice 18: As presented, the theme here or the undercurrent to the development of this terms of reference was to be less specific and very broad, and this would include everything you've just said.

[6:40:48] Voice 18: So if there was, I suspect that if there was broader provincial legislative change that would assist governance, the Allens Trust, that the Governance Committee would think that through and make a recommendation to Trust Council, as well as any internal changes or recommendations.

[6:41:08] So it's to be broad

[6:41:10] Voice 18: and would include speaking to the province through Trust Council.

[6:41:15] Voice 18: I

[6:41:15] Voice 22: guess my question was more, does it include policy of the trust?

[6:41:20] Voice 22: And if so, shouldn't it read legislation and policy reform initiatives?

[6:41:26] Voice 22: That's the intent, but I just didn't know what the intent was.

[6:41:31] Voice 18: Yeah, certainly it could.

[6:41:33] Voice 18: I think that if you look across the, I think what you're discussing would be encapsulated by identifying value and providing advice to trust counsel on governance and management issues.

[6:41:45] Voice 18: I would assume that would mean any policy changes in terms of area of concern, best practices, structures and procedures.

[6:41:53] Voice 18: But if there's a desire to be more explicit in four, by all means.

[6:42:02] Voice 28: Okay. Trustee Wright, do you have a question or remark?

[6:42:08] Voice 10: Yeah, we go through a lot of effort to ensure that we recognize First Nations territories.

[6:42:17] Voice 10: territories and now we are talking about potential review of how we govern them and I don't see any

[6:42:24] Voice 10: involvement of First Nations in this and that it's a little bit of a surprise to me secondly I'm not

[6:42:32] Voice 10: sure I'd like to know exactly what is on the table because if we're going to look at a structural

[6:42:39] Voice 10: change perhaps because we feel that a regional district model is not the best for conservation

[6:42:45] Voice 10: purposes and it's not necessarily working then we all know that there's an opportunity for well

[6:42:55] Voice 10: not an opportunity but there's a resistance to change the status quo within our communities and

[6:43:00] Voice 10: I think we have to recognize that resistance to change the status quo may also be present in the

[6:43:05] Voice 10: organization and so when we have there's no restriction on the number of EC members to sit

[6:43:12] Voice 10: on the board and I have similar concerns with the finance committee because it seems to be

[6:43:18] Voice 10: overloaded with EC members. It's sort of changed the or at least to control the direction of the

[6:43:26] Voice 10: committee and I think if we're going to have an independent committee I think we have to ensure

[6:43:32] Voice 10: that we're not getting overloaded with one perception or belief system about the status

[6:43:39] Voice 10: of school or the existing organization. The second thing is I want to question the capability of

[6:43:45] Voice 10: trustees on that board to deal with such a complex issue as governance. And I know that we talked

[6:43:52] Voice 10: about suggesting that we have an independent experienced person as an advisor. And I don't

[6:43:58] Voice 10: see that in this at all. And I think we need one. And I think we have an opportunity in looking at

[6:44:09] Voice 10: or asking the consultants to give their suggestions on that.

[6:44:15] Voice 10: But those are the three glaring problems

[6:44:19] Voice 10: that I have with it as it is written now.

[6:44:22] Voice 10: Thank you.

[6:44:26] Trustee Luckham: Trustee Beshaken.

[6:44:27] Voice 28: Yes, thank you.

[6:44:32] Voice 12: So I have a question about why a decision was made

[6:44:38] Voice 12: that the members of this committee would be elected

[6:44:40] Voice 12: by council whereas the other committees are appointed

[6:44:43] Voice 12: um in that yeah i'm just wondering because to me that suggests it's a much more political committee

[6:44:53] Voice 12: um and um there's yeah sort of less neutrality in terms of who is on it and subjects it to political

[6:45:02] Voice 12: forces within council and you know there are pros and cons to that so i'm wondering if someone who

[6:45:08] Voice 12: worked on this can fill me in about why that is probably

[6:45:19] Trustee Luckham: the most appropriate for the chair of

[6:45:22] Trustee Luckham: the committee to speak on behalf of the committee um happy

[6:45:25] Voice 1: to thank you okay to proceed chair

[6:45:30] Voice 1: okay

[6:45:31] Voice 27: thank

[6:45:32] Voice 1: you sir um yeah excuse me the genesis of the committee in many ways as as you'll recall

[6:45:39] Voice 1: call was the governance review conducted by Great Northern Management, one of their recommendations

[6:45:47] Voice 1: was that the committee structure be looked at, but initially that the committee structure

[6:45:54] Voice 1: be looked at and would be the formation of a governance committee, which they indicated

[6:46:02] Voice 1: is better practice in many, many different organizations, including local government

[6:46:08] Voice 1: organizations.

[6:46:08] Voice 1: And so that that's that's what led to it. And then their further recommendation was that these committees are basically chosen by their peers, which is an electoral process.

[6:46:20] Voice 1: I think their implication is that the other committee should also have their members chosen.

[6:46:26] Voice 1: But that's obviously work for another council and they may or may not choose to go there.

[6:46:31] Voice 1: um if i may just uh put a semicolon there and return to uh um trustee rights comments about

[6:46:40] Voice 1: the aboriginal involvement indeed in the report that was i think the eighth recommendation was

[6:46:47] Voice 1: a really key recommendation that there needs to be a more formalized and an elevated role for um

[6:46:55] Voice 1: first nations in the governance of the trust and that is indeed one of their recommendations

[6:46:59] Voice 1: that they put forward that that presumably the committee as part of the next council will

[6:47:04] Voice 1: will grapple with down you know it's a fair list to work with and that's there and it's a big a big

[6:47:10] Voice 1: big topic but it's it's definitely on the agenda as to how how to uh how to bring closer to the

[6:47:19] Voice 1: core of governance uh aboriginal and first nations perspectives so uh i don't know if that adequately

[6:47:24] Voice 1: quickly answered either question but that that uh that would you know have to entertain more of

[6:47:30] Voice 1: course okay

[6:47:33] Trustee Luckham: thank you um now i'm seeing trustee morrison and trustee middleton you had your hand

[6:47:39] Trustee Luckham: up i don't want to do something else you wanted to offer us but i'll go to trustee morrison at

[6:47:44] Trustee Luckham: the moment um and would love to

[6:47:46] Voice 39: see if trustee middleton wants to weigh in first if that's

[6:47:49] Voice 39: more coherent uh

[6:47:51] Voice 1: no sorry i didn't i i had forgotten to take my my hand down i i'm okay

[6:47:55] Voice 1: Okay, thank you.

[6:47:57] Voice 39: All right, so my question or my sort of comment

[6:48:02] Voice 39: on elected and non-elected situations in particular

[6:48:07] Voice 39: with respect to the governance committee

[6:48:11] Voice 39: is we run a risk of, I'm gonna just give it in a scenario

[6:48:17] Voice 39: because I don't know how else to explain this,

[6:48:19] Voice 39: but we run a risk of say we have elected into the trust,

[6:48:23] Voice 39: trust, you know, there's 26 seats. Say we have elected 14 seats in the trust council that

[6:48:33] Voice 39: represent one particular direction that the trust should go and 12 seats representing a very

[6:48:39] Voice 39: different direction that the trust should go. If the governance committee is elected, it is possible

[6:48:45] Voice 39: that it exists of all of one political vein instead of a mix of different representations

[6:48:53] Voice 39: across the trust um just because 14 votes can outweigh 12 and we i just don't think that that

[6:49:03] Voice 39: is actually good governance for for any kind of governance review so i i also understand the

[6:49:11] Voice 39: problem of having an appointed group because the same thing can happen with an appointed if the

[6:49:17] Voice 39: executive is elected and all the executive comes from one particular vein so you can see that there

[6:49:23] Voice 39: is a dilemma and we trust that our peers are actually wanting you know equitable perspectives

[6:49:28] Voice 39: and representation frankly my experience with american politics has shown that not to be true

[6:49:35] Voice 39: so um i just have a concern there and i don't know have a way through so

[6:49:43] Trustee Luckham: okay trustee stamford yes

[6:49:46] Voice 4: in uh response to those concerns around weighing waiting in on the the

[6:49:53] Voice 4: governance committee we did talk about that as a committee it was a really good point but i think

[6:49:59] Voice 4: that the key was um it's it's an ability or a way to trust each other again to to look at this

[6:50:08] Voice 4: as the opportunity to take those concerns into account and make those right decisions just like

[6:50:17] Voice 4: we did when we made the initial election into this whole process the last meeting and that that

[6:50:26] Voice 4: was part of the whole process of moving forward and it includes how the executive committee is

[6:50:33] Voice 4: on it or not how many we made those determinations as a committee or as a council at the last

[6:50:41] Voice 4: meeting and we did a good job we looked at those balances just like we would with an appointed

[6:50:46] Voice 4: group but this way it became a decision of the whole so that is some of the rationale that we

[6:50:52] Voice 4: discussed while putting the terms of reference together thank

[6:50:58] Voice 39: you for that i i'm i will hold

[6:51:01] Voice 39: my disbelief for for seeing this forward um and hope that we make good decisions same for me

[6:51:11] Trustee Luckham: okay

[6:51:12] Trustee Luckham: so um how about we get some motions on the table and we can advance this good work let's trust each

[6:51:19] Trustee Luckham: other let's learn together and speak out when you need to somebody

[6:51:25] Voice 27: make a motion trustee scott

[6:51:35] Voice 27: i

[6:51:35] Voice 8: just want to comment on that issue of whether elected or appointed by the executive personally

[6:51:41] Voice 8: Personally, I trust the 26 elected people more than I trust the four people of the executive.

[6:51:48] Voice 8: Not that I don't trust the executive, but I like the idea of it being a 26 discussing and figuring out who's, especially on governance.

[6:51:55] Voice 8: Thank you.

[6:51:59] Trustee Luckham: Thank you.

[6:52:01] Trustee Luckham: Trustee Allen.

[6:52:04] Voice 33: Thanks.

[6:52:04] Voice 33: thanks excuse me i just want to add a point to what uh trustee wright had his concern that number

[6:52:09] Voice 33: five it does say that external expertise will be you know used if necessary so that is that is

[6:52:18] Voice 33: still on there already in terms of if the committee does not have the knowledge and certainly they

[6:52:23] Voice 33: will try and find more knowledge somewhere okay

[6:52:27] Trustee Luckham: does somebody want to make a motion

[6:52:32] Voice 28: rogers

[6:52:38] Voice 22: I'm trying so hard not to weigh into that conversation.

[6:52:42] Voice 22: I'm going to move that Trust Council adopt an amended policy 2.3.1 council committee

[6:52:48] Voice 22: system that as governance committee as a standing, as a council standing committee

[6:52:53] Voice 22: establishes that membership is the seven members from Trust Council elected by Trust Council,

[6:52:59] Voice 22: establishes that the chair of Trust Council and one of two Trust Council elected members of the

[6:53:04] Voice 22: the Allen's Trust Conservancy are ex-spatial members

[6:53:07] Voice 22: and establishes that election of the governance committee

[6:53:09] Voice 22: should occur by the March trust council meeting

[6:53:12] Voice 22: following the local government general elections.

[6:53:18] Trustee Luckham: Oh, that's moved to our seconder.

[6:53:21] Trustee Luckham: It looks like trustee Dodds, thank you, Janine.

[6:53:25] Trustee Luckham: Is there any further discussion?

[6:53:28] Trustee Luckham: Looking for the hands for discussion, Stanford.

[6:53:33] Voice 4: Yes, just a quick point.

[6:53:34] Voice 4: when we talked about the establishing the election

[6:53:38] Voice 4: of the Governance Committee

[6:53:40] Voice 4: shall occur by the March Trust Council meeting.

[6:53:43] Voice 4: I just seem to remember we were talking about

[6:53:46] Voice 4: that there was a two-year term

[6:53:49] Voice 4: that we were elected into in the June meeting

[6:53:53] Voice 4: and that that would carry over.

[6:53:56] Voice 4: And so it would only be those people

[6:53:58] Voice 4: that were the new members would be elected.

[6:54:00] Voice 4: Am I correct in that?

[6:54:02] Voice 18: not not by way of this terms of reference that may have been discussed but was not captured by motion

[6:54:08] Voice 18: to to be so it's a it's a new governance committee starting um with the new

[6:54:17] Voice 1: trustee middleton thank you yes and just just trustee stamford's and uh right's point and i

[6:54:24] Voice 1: think what trustee rogers was getting at is it is i i i take trustee stamford's point well it

[6:54:31] Voice 1: It was an act of literally trust that these terms of reference came together.

[6:54:36] Voice 1: There was originally a draft you saw that very carefully tried to restrict the membership

[6:54:42] Voice 1: in terms of the loading of the committee by executive.

[6:54:45] Voice 1: And what we landed on was to say, this committee is not a political vehicle.

[6:54:54] Voice 1: This committee is an essential tool of the health of the organization.

[6:55:00] Voice 1: and it's sort of inferred therefore that clearly anybody who seeks to roll the role as of an

[6:55:06] Voice 1: executive is concerned about the health of the organization and so therefore would want to see

[6:55:11] Voice 1: the best representative group on the committee and would probably informally seek to not have

[6:55:17] Voice 1: too many members of the executive on this committee simply by virtue of not standing

[6:55:21] Voice 1: for election to the committee and so as i think trustee stanford pointed i think it's a good

[6:55:29] Voice 1: pieces and a good way forward for this committee and um and it reflects that it's uh it's not as

[6:55:36] Voice 1: has been used perhaps in the past an oppositional force but is is a tool to ensure the very highest

[6:55:42] Voice 1: health of the organization as it faces future challenges so it was a compromise and it but it

[6:55:48] Voice 1: was a compromise that i think was well won and i think everybody if i'm not mistaken on the

[6:55:52] Voice 1: committee is is quite comfortable and pleased with thank

[6:55:57] Trustee Luckham: you justin and we are trustee wolverton and

[6:56:00] Trustee Luckham: And then I would like to call the vote,

[6:56:01] Trustee Luckham: just to respect the time we have remaining today.

[6:56:04] Trustee Luckham: Trustee Wolverton.

[6:56:05] Voice 32: Just following up on Trustee Sanford's comments.

[6:56:10] Voice 32: So what, how, who would be on the governance committee

[6:56:15] Voice 32: between now and March?

[6:56:21] Voice 34: David Moller.

[6:56:23] Voice 34: So there would be no governance committee

[6:56:25] Voice 34: between the swearing in of the new trustees

[6:56:29] Voice 34: and the appointment or the election of a new committee.

[6:56:32] Voice 34: so the current committee will end with the term of office, which is

[6:56:38] Voice 34: The date that we swear in the new trustees. Yeah

[6:56:41] Trustee Luckham: They thank you for that question

[6:56:43] Trustee Luckham: We're gonna call the vote all those in favor. Please raise your hand. All

[6:56:58] Trustee Luckham: right, so that looks like 20 in favor

[6:57:00] Trustee Luckham: Please lower your hand and any opposed

[6:57:10] Trustee Luckham: Opposed

[6:57:11] Trustee Luckham: One opposed that correct. Okay, so one of course just be colder. Yes. Thank you

[6:57:19] Trustee Luckham: I'm going to move to the next motion, if you please,

[6:57:21] Trustee Luckham: would somebody like to advance the next motion

[6:57:25] Trustee Luckham: or discuss it, Trustee Dodgers?

[6:57:27] Voice 22: I'll do that, thank you.

[6:57:29] Voice 22: I'll move that the trust council adopts policy 2.3.5

[6:57:34] Voice 22: governance committee standard terms of reference

[6:57:37] Voice 22: that establishes the purpose in terms of reference

[6:57:40] Voice 22: for the governance committee.

[6:57:41] Trustee Luckham: Thank you very much.

[6:57:42] Trustee Luckham: Do I have a seconder?

[6:57:43] Trustee Luckham: It looks like Trustee Dodds.

[6:57:44] Trustee Luckham: Thank you very much, Trustee Dodds.

[6:57:45] Trustee Luckham: just to speak to the motion.

[6:57:49] Trustee Luckham: Then I'm going to call the vote.

[6:57:51] Trustee Luckham: I don't see any hands up.

[6:57:53] Voice 28: All those in favor?

[6:58:02] Trustee Luckham: Okay, lower your hands.

[6:58:03] Trustee Luckham: That's a majority for sure.

[6:58:05] Trustee Luckham: 19.

[6:58:08] Trustee Luckham: And again, any opposed?

[6:58:11] Trustee Luckham: Okay, one opposed.

[6:58:12] Trustee Luckham: Thank you.

[6:58:14] Trustee Luckham: So that carries.

[6:58:15] Trustee Luckham: There's a final motion if somebody is inclined.

[6:58:18] Trustee Luckham: Trustee Rogers again.

[6:58:20] Voice 22: Of this, do this.

[6:58:22] Voice 22: The trust council requests staff to amend policy 2.2.2,

[6:58:27] Voice 22: regional planning committee terms of reference policy 3.23 financial planning committee terms

[6:58:32] Voice 22: of reference and policy 2.3.4 trust programs committee terms of reference to change all

[6:58:38] Voice 22: references to the number of council committees from three to four okay

[6:58:45] Trustee Luckham: so that's moved i was

[6:58:46] Trustee Luckham: seconded trustee dodds again thank you very much um is there any discussion otherwise i'll just

[6:58:52] Trustee Luckham: has called the vote.

[6:58:53] Trustee Luckham: So I see Trustee Johnson,

[6:58:57] Trustee Luckham: do you wish to say something with respect to the motion?

[6:59:01] Voice 17: What I'd like to do is hear from the person

[6:59:03] Voice 17: that's voting against the last two.

[6:59:06] Voice 17: There might be something I'm not aware of.

[6:59:11] Trustee Luckham: I think you could have a conversation with him, I suppose.

[6:59:18] Trustee Luckham: He's inclined to vote and has also chosen not to speak.

[6:59:22] Trustee Luckham: I can't, yeah.

[6:59:26] Trustee Luckham: and I would tend to respect that.

[6:59:30] Voice 17: Okay, if he doesn't want to speak, that's fine,

[6:59:32] Voice 17: but I'd like to hear.

[6:59:33] Voice 17: And if I don't hear it now,

[6:59:35] Voice 17: it can't be between now and the vote.

[6:59:38] Voice 17: Well, yeah.

[6:59:39] Trustee Luckham: I'm

[6:59:40] Voice 17: going to call the vote.

[6:59:41] Trustee Luckham: I'm not seeing a hand up from anybody here, Trustee Coburn.

[6:59:45] Trustee Luckham: All those in favor of the motion as moved and seconded.

[6:59:55] Voice 19: And that looks like 20 in favor.

[6:59:58] Voice 19: So please lower your hand.

[7:00:00] Voice 19: the

[7:00:06] Voice 28: lowering hands there as you go any

[7:00:11] Trustee Luckham: opposed and again i want to pose so thank you very much

[7:00:16] Trustee Luckham: for your uh everybody for advancing these motions through um now we're going to go into this

[7:00:22] Trustee Luckham: breakout session here and rather than mess this up because i know laurie's done a lot of logistics

[7:00:29] Trustee Luckham: to organize this i'm going to ask her just to tell her what the expectations are you've received

[7:00:35] Trustee Luckham: the link in your email and um i think that's all i'm going to say lori thank you um

[7:00:41] Voice 30: trust council

[7:00:42] Voice 30: you will have received your breakout room assignments uh for your emails those webinars

[7:00:48] Voice 30: should be up and running so just go ahead and enter them they are being live streamed and

[7:00:53] Voice 30: recorded and so the public can view them if they wish and uh please go ahead and move to your

[7:00:59] Voice 30: breakout sessions if there's nothing else uh chair luckham has to speak with you about i believe uh

[7:01:04] Voice 30: there were also some questions for consideration that were within the session

[7:01:09] Voice 30: outline that the facilitators will guide you with.

[7:01:12] Trustee Luckham: Yeah.

[7:01:12] Trustee Luckham: So you'll be greeted by a facilitator in the breakout room when you get there

[7:01:15] Trustee Luckham: and they're going to lead each one of those conversations.

[7:01:19] Trustee Luckham: And I suggest we,

[7:01:23] Trustee Luckham: we come back to this session.

[7:01:25] Trustee Luckham: Yes, we have to.

[7:01:26] Trustee Luckham: At 445.

[7:01:32] Trustee Luckham: Okay.

[7:01:32] Trustee Luckham: I see nods in the room.

[7:01:34] Trustee Luckham: 445.

[7:01:34] Trustee Luckham: We'll come back to this room.

[7:01:36] Trustee Luckham: Thank you.

[7:01:39] Trustee Luckham: I have a question.

[7:01:40] Trustee Luckham: Yes.

[7:01:41] Voice 17: Do we have to sign out of this meeting?

[7:01:44] Trustee Luckham: Yes.

[7:01:45] Trustee Patrick: Thank you.

[7:01:47] Trustee Patrick: Laurie, I didn't get an invite.

[7:01:50] Trustee Luckham: We'll make

[7:01:50] Voice 30: sure you get one.

[7:01:53] Voice 30: That's because you're in here.

[7:01:54] Voice 30: In the e-mail it says, Patrick, this is who stays here.

[7:01:58] Trustee Patrick: Oh, okay.

[7:02:00] Voice 30: Patrick, Maude, McConkie, Scott, do not leave this room.

[7:02:04] Voice 30: okay

[7:02:04] Voice 28: thank you and

[7:02:09] Voice 30: that's a zoom meeting i guess and um chair lukham you can stay here as well if

[7:02:14] Voice 30: you wish okay you have your breakout room for you have

[7:02:20] Voice 28: to log out of this one

[7:02:21] Voice 25: first yeah all right

[7:02:37] Trustee Patrick: hello who's chairing this one with

[7:02:42] Voice 18: the assistance of lori we

[7:02:46] Trustee Patrick: got the boss

[7:02:50] Voice 18: I

[7:02:50] Voice 22: came back here. I better get out of here again.

[7:02:56] Voice 30: Break out room three, Trustee Rogers.

[7:02:59] Voice 30: So who do we have in this? We have Trustee Patrick,

[7:03:02] Voice 18: Trustee Cahill.

[7:03:06] Voice 24: And

[7:03:08] Voice 18: I do see .

[7:03:11] Voice 30: The staff can stay if they want to.

[7:03:14] Voice 18: And then, what are the other, do we only have two elected officials?

[7:03:20] Voice 18: Who are our other elected officials?

[7:03:23] Voice 18: Do you have a list for this one?

[7:03:24] Voice 30: Yes.

[7:03:25] Voice 18: Who is it?

[7:03:26] Voice 18: Cale, Lagerhuis, Packard, Fogg, McConkie, Scott.

[7:03:30] Okay, so we're missing three others.

[7:03:34] Scott, McConkie, and?

[7:03:36] Voice 18: Fast.

[7:03:37] Voice 18: Fast, we know won't be with us because she's ill or not well.

[7:03:44] Voice 18: Do

[7:03:45] Voice 30: you want to wait a moment?

[7:03:45] Voice 30: Hold on.

[7:03:46] Voice 30: Yeah, trustee Maude's coming back.

[7:03:49] Voice 30: Okay, Maude's coming in.

[7:03:51] Voice 30: And

[7:04:07] Voice 26: we have Grove as well.

[7:04:11] Voice 26: So we're well represented by Salt Spring Island

[7:04:14] Voice 26: for this particular breakout session.

[7:04:20] Voice 26: We'll just give it one more minute

[7:04:21] Voice 26: because there might be a bit of a tech

[7:04:23] Voice 27: challenge.

[7:04:27] Voice 27: Try and keep the energy up

[7:04:28] Voice 27: until the end of the day, I guess.

[7:04:32] Trustee Grove: When is that?

[7:04:35] Voice 27: Probably around eight or nine tonight.

[7:04:40] Voice 27: Just kidding.

[7:04:46] Voice 26: So I think all our participants are here.

[7:04:48] Voice 26: here okay well welcome uh trustees

[7:04:50] Voice 18: and uh staff as well um i see you've got some staff joining us

[7:04:56] Voice 18: which is great um the governance committee um over there a couple of you know i'm paraphrasing

[7:05:04] Voice 18: so i'm not speaking on their behalf but i was witness to their conversations and um as part of

[7:05:10] Voice 18: leaving this term and moving into the next term the thought was an opera two things one an

[7:05:16] Voice 18: opportunity for trustees just in the in the round or as a group to talk about what they thought about

[7:05:22] Voice 18: the governance review in terms of how it was written the content um various elements which

[7:05:29] Voice 18: is a a group session at the end but the key theme is what how what are we leaving the next group of

[7:05:35] Voice 18: people to focus on what were some of the priorities that you thought that you thought were um workable

[7:05:41] Voice 18: in the governance review, things that weren't.

[7:05:45] Voice 18: And so they said, let's go into some breakout sessions

[7:05:48] Voice 18: and just sort of walk through three or four questions.

[7:05:51] Voice 18: This is recorded and I'm taking some notes

[7:05:54] Voice 18: for points of emphasis.

[7:05:55] Voice 18: And we would just go walk through these

[7:05:59] Voice 18: and jot down your thoughts.

[7:06:01] Voice 18: And I think being frank around this is probably,

[7:06:04] Voice 18: as always, a good approach.

[7:06:07] Voice 18: But being mindful that everything we're doing here

[7:06:09] Voice 18: is not necessarily revisiting the work of the last two years.

[7:06:14] Voice 18: It's more taking the current document and going,

[7:06:16] Voice 18: what are some things,

[7:06:17] Voice 18: how do you help this next government's committee out

[7:06:20] Voice 18: as they move forward?

[7:06:21] Voice 18: So with that, the first one is to go around the room

[7:06:25] Voice 18: and talk about what are some of the priority recommendations

[7:06:29] Voice 18: from the report that you want the government's committee

[7:06:31] Voice 18: to take up in the new term?

[7:06:34] Voice 18: What would you recommend for them

[7:06:36] Voice 18: as things they really need to take on?

[7:06:38] Voice 18: trust

[7:06:43] Voice 3: and care oh thanks uh russ because uh i kind of feel i i was here at the very beginning and i

[7:06:52] Voice 3: really cast my mind back to the earliest conversations a group of us had when this

[7:06:59] Voice 3: thing was just a twinkle in our eyes so to speak so the priority recommendations if i go back from

[7:07:07] Voice 3: those days, which I think still apply to now, are what I call the low-hanging fruit. Because if we

[7:07:15] Voice 3: can achieve some successes, which people generally agree on, it'll be a great starting block for this

[7:07:21] Voice 3: governance committee. Number one, Russ, would be the election of the executive committee

[7:07:30] Voice 3: upon the start of the new session. And perhaps I could leave it there. I don't think I want to

[7:07:37] Voice 3: to come up with, I'm not coming up with recommendations.

[7:07:39] Voice 3: I would just say that I would like the Governance Committee

[7:07:42] Voice 3: to focus upon how we elect the Executive Committee

[7:07:47] Voice 3: at the beginning of our term.

[7:07:49] Voice 3: I leave it as simple as that.

[7:07:53] Voice 3: Secondly, is the Finance Committee.

[7:07:59] Voice 3: Speaking from a municipality,

[7:08:01] Voice 3: our Finance Committees have an independent chair.

[7:08:06] Voice 3: they're a member of our community and they're not a member of council and they're not a member of

[7:08:12] Voice 3: our staff the chair is an independent person uh because they're qualified to hold that role

[7:08:19] Voice 3: they're prepared to hold that role and council generally believes there would be a good and

[7:08:24] Voice 3: suitable candidate to hold that role so that that that is is never a bad a bad of a thing

[7:08:31] Voice 3: to a point is an independent and certainly it would be very helpful if it was agreed

[7:08:36] Voice 3: that the finance committee was was generally elected and and we we get moved so far away from

[7:08:48] Voice 3: our present makeup of having it perceived rightly or wrongly to be dominated by the executive

[7:08:55] Voice 3: Committee. The report speaks for itself on this matter, and it's very direct and unequivocal.

[7:09:02] Voice 3: So one of the things that I'd like to see fixed as soon as possible is the formation of the

[7:09:08] Voice 3: Finance Committee. It certainly wouldn't hurt to kick off if we could make a radical

[7:09:16] Voice 3: approach to this, perhaps by appointing a generally accepted independent chair.

[7:09:21] Voice 3: I think that from a governance point of view, that's what I would look on.

[7:09:26] Voice 3: So to give everyone a chance to speak, those would be my just simple priorities,

[7:09:32] Voice 3: start-a-block recommendations, Russ, that I'd like to see the Governance Committee focus on,

[7:09:38] Voice 3: just to get the ball moving.

[7:09:41] Voice 18: Okay, thank you very much.

[7:09:44] Voice 18: Trustee Grove.

[7:09:47] Trustee Grove: Thank you.

[7:09:49] Trustee Grove: And thanks for those comments, Trustee Cahill.

[7:09:54] Trustee Grove: um with regard to the election of the executive committee i think that we should we should need

[7:10:00] Trustee Grove: to move um quickly on that i think there's some very good points that have been raised

[7:10:04] Trustee Grove: and i was never comfortable having gone through the exercise um three times with the way that

[7:10:10] Trustee Grove: was done and for new people that was uh it was almost impossible um with regard to finance um

[7:10:18] Trustee Grove: Your points are well taken. Having said that, I think it's essential that the executive committee

[7:10:25] Trustee Grove: be a part of the finance committee. It's almost, as has been said many times by people other than

[7:10:31] Trustee Grove: me, it's probably one of the more important committees that we have. And the executive

[7:10:36] Trustee Grove: needs to have its finger on the pulse of what's happening in the financial world. So I don't quite

[7:10:41] Trustee Grove: quite know how one waters it down, but I don't think it should be. And as to bringing in an

[7:10:53] Trustee Grove: outsider to chair the Finance Committee, that sounds like a nice idea, but it doesn't make

[7:10:58] Trustee Grove: sense. The outsider is not an elected individual, and I would have some trouble with that. So

[7:11:07] Trustee Grove: So I'm not being very constructive at all,

[7:11:11] Trustee Grove: but I do think that we need to do something

[7:11:15] Trustee Grove: about the way the executive is elected.

[7:11:19] Trustee Grove: We need to streamline that process

[7:11:23] Trustee Grove: and make it more comprehensible

[7:11:26] Trustee Grove: to newly elected trustees.

[7:11:30] Trustee Grove: Thank you.

[7:11:31] Trustee Grove: I'll be coming back to this, I'm sure.

[7:11:33] Voice 26: Okay, thank you.

[7:11:35] Voice 26: Trustee Patrick.

[7:11:38] Trustee Patrick: um well i just the the appendix there the land use ones are of course sort of the the the meat

[7:11:45] Trustee Patrick: and i think there's a that whole section needs to be evaluated and considered i think yes we

[7:11:51] Trustee Patrick: are dealing with a number of those those issues that are recommended there but i think um that

[7:11:56] Trustee Patrick: just needs to have uh an accounting so to speak what are we dealing with what are we not dealing

[7:12:01] Trustee Patrick: with and um and i think that would be probably a good job for our new um our new director of

[7:12:06] Trustee Patrick: planning to sort of start in there so i'll focus on the the the of the primary recommendations um

[7:12:16] Trustee Patrick: the governance committee we did have the benefit as well as the executive committee on a report on

[7:12:21] Trustee Patrick: uh could we you know fix the election because um and that that is an amendment to the act

[7:12:29] Trustee Patrick: that is necessary so i sort of recognize you know that as being something that would be covered by

[7:12:35] Trustee Patrick: the request for a review it's a structural issue we did talk about maybe you know the

[7:12:45] Trustee Patrick: executive you're sent out you know make your pitch or provide your statement and maybe it would be

[7:12:50] Trustee Patrick: give them some questions to answer so they don't just come in and tell you what they want to do

[7:12:54] Trustee Patrick: on their island but answer some specific questions that trust council thinks is important you know

[7:12:59] Trustee Patrick: that would be a legacy from this trust trust council what questions would you wish you could

[7:13:03] Trustee Patrick: have asked the executive before you voted on them. You know something like that so that

[7:13:09] Trustee Patrick: the next executive because I agree it'd be nice to fix but it needs to be act. I like I think there's

[7:13:17] Trustee Patrick: a priority to sort of looking at the kind of a comprehensive review of the of the committee

[7:13:22] Trustee Patrick: system to see if there is an opportunity improved. Do we have the right committees? Is this best

[7:13:26] Trustee Patrick: practice of what other organizations are doing? And that sort of that takes a whole bunch of

[7:13:32] Trustee Patrick: recommendations that are related to committees would be dealt with in to me in that same

[7:13:36] Trustee Patrick: piece of making sure we have the right committees and the right structure of those committees doing

[7:13:42] Trustee Patrick: the right things um it's always good to to look at that um the of course the training recommendation

[7:13:49] Trustee Patrick: number seven on the training i think we are addressing that um and you know as as a priority

[7:13:55] Trustee Patrick: there's a number of issues in here that need to be looked at that would relate to the you know

[7:14:01] Trustee Patrick: to the review but i won't i won't list all those um i think it's a priority to move to a a more

[7:14:08] Trustee Patrick: you know comprehensive uh strategic plan that really brings in the local trust committee work

[7:14:14] Trustee Patrick: in into the strategic plan and um i i think that's a an opportunity that we don't uh want

[7:14:23] Trustee Patrick: to miss and i think it would really help us um to think about that one or to do that one

[7:14:30] Trustee Patrick: and then the um recommendation 12 a communications engagement function i think there's another piece

[7:14:38] Trustee Patrick: that's missing i think there's a governance relation a government government relations

[7:14:42] Trustee Patrick: piece there's the public engagement piece and there's a communications piece they are each

[7:14:47] Trustee Patrick: distinctly different um and i think there's um work to be done there as a priority so those are

[7:14:55] Trustee Patrick: sort of of everything there and say those are my my priorities that's

[7:14:58] Voice 18: your top six thank you for

[7:15:01] Voice 18: that uh trustee scott um do you have um what would be your priorities out of the suite of

[7:15:07] Voice 18: recommendations that came through in the report trustee scott turned off his camera at that point

[7:15:20] Voice 8: turn it off rather than turn it on

[7:15:22] Voice 18: okay and then you come sorry

[7:15:24] Voice 8: sorry i did it backwards

[7:15:28] the

[7:15:29] Voice 8: number one issue i think on hornby island if what i've picked up on the last

[7:15:33] Voice 8: three and a half years as trustee is i think i think we need more empowerment of the local

[7:15:40] Voice 8: trust committees i just haven't seen a lot of support coming from the center coming down to

[7:15:47] Voice 8: support the activities that the people on hornby island see as important that makes a local trust

[7:15:53] Voice 8: committee more functional and communications informing the community. This has been a key

[7:16:00] Voice 8: issue that we haven't been able to get any support on. There's a lot of very good and

[7:16:06] Voice 8: intelligent, smart people on Hornby that could really support us in a lot of what we do,

[7:16:11] Voice 8: but that's not the way the system works. The system comes down to us rather than us being

[7:16:16] Voice 8: able to bring the skills from here up into the system. I've been very surprised to find that

[7:16:22] Voice 8: that that's the way that Islands Trust works.

[7:16:24] Voice 8: Because I actually thought beginning there,

[7:16:26] Voice 8: it worked the other way around,

[7:16:27] Voice 8: that the authority and the power was in the LTCs

[7:16:30] Voice 8: and that kind of delicate.

[7:16:31] Voice 8: And the rest of the organization was to support the islands,

[7:16:34] Voice 8: but it doesn't seem to work that way.

[7:16:36] Voice 8: Like tools that we need on the island,

[7:16:38] Voice 8: mapping and the tools around all the First Nations questions.

[7:16:43] Voice 8: And yet we don't have any decent maps to make decisions.

[7:16:45] Voice 8: We keep getting trapped into these issues

[7:16:47] Voice 8: where we simply don't have the tools

[7:16:50] Voice 8: to be able to make very good decisions.

[7:16:51] Voice 8: So those are my comments, I'll leave it there, thank you.

[7:16:58] Voice 18: Okay, and Trustee Ma,

[7:17:01] Voice 18: priorities for you from the governance report.

[7:17:04] Trustee Maude: Thank you, I guess I'll revert back

[7:17:07] Trustee Maude: to Trustee Kaley's initial comments

[7:17:09] Trustee Maude: about the election of the executive

[7:17:12] Trustee Maude: and the financial planning committee,

[7:17:14] Trustee Maude: because those were the first two things I wrote down,

[7:17:17] Trustee Maude: so he stole them from me.

[7:17:18] Trustee Maude: um i i totally agree that the election of the executive is something that needs to be figured

[7:17:25] Trustee Maude: out um unfortunately and and in the discussion when i was interviewed on on this i don't have

[7:17:32] Trustee Maude: a better idea um it's it's it's kind of one of these messy things where i don't think it works

[7:17:39] Trustee Maude: well but i think we need to have a very very smart person and maybe that's you russ figure out

[7:17:45] Trustee Maude: some sort of maybe two or three options um that we could consider as to being a better process

[7:17:51] Trustee Maude: because i just don't think it works well um for the financial planning committee um i look at it

[7:17:59] Trustee Maude: a little bit differently as to to why the the executive should or should not be involved um

[7:18:05] Trustee Maude: the to me the difficulty as a lay trustee is that we get thrown the budget um and we don't have a

[7:18:15] Trustee Maude: a lot of context we don't have a lot of background as to how we got to that point and and my concept

[7:18:22] Trustee Maude: was you know that the the financial planning committee should be all the trustees that are

[7:18:28] Trustee Maude: not involved in anything else so if you're not the chair of any of the other committees if you're not

[7:18:32] Trustee Maude: in the executive then you should be considered to be on the financial planning committee um

[7:18:37] Trustee Maude: then the the work of the financial planning committee goes to the executive and then it

[7:18:43] Trustee Maude: goes to trust counsel and the reasoning for that is that by the time it gets to trust counsel then

[7:18:48] Trustee Maude: virtually every trustee will have had their finger in the pie so when we're sitting around as 26

[7:18:53] Trustee Maude: people around the table you know we know what we're talking about we're all intimate with it

[7:18:59] Trustee Maude: because right now it's as trustee Kelly said it's it's almost like an us and them thing when we get

[7:19:05] Trustee Maude: to budget time and that's why I find it gets to be dysfunctional because some of us looking at

[7:19:12] Trustee Maude: these things for the first time have other ideas and then the people who have been working with it

[7:19:17] Trustee Maude: for six months get really annoyed at us because we're bringing up stuff like what they what i

[7:19:23] Voice 1: was

[7:19:23] Trustee Maude: told is out of left field when it really isn't because this is our kind of first kick at the cat

[7:19:28] Trustee Maude: so that those are the two things the other thing that the consultants talked about was having more

[7:19:34] Trustee Maude: committees and i agree with that because like i find the the committees the way they are right now

[7:19:41] Trustee Maude: is they're cumbersome, they're large, and you know the the meetings are long and they're tedious

[7:19:49] Trustee Maude: and I don't think we really accomplish a lot for the amount of time that we invest into them.

[7:19:55] Trustee Maude: And if they were smaller and a little bit more leaner and a little bit more direct,

[7:19:58] Trustee Maude: I think we could do better. So those are my comments.

[7:20:19] Trustee Grove: Have I lost contact with everybody?

[7:20:26] Trustee Grove: I

[7:20:28] Voice 18: see Trustee Fenton's with us, so I just wanted to ask him a couple of his priorities

[7:20:35] Voice 18: out of the governance report.

[7:20:45] Voice 37: Are you talking about me?

[7:20:47] Voice 18: Yes.

[7:20:48] Voice 18: Trustee Fenton.

[7:20:49] Voice 37: Okay.

[7:20:50] Voice 37: No.

[7:20:51] Voice 37: It's case law.

[7:20:51] Voice 37: All right.

[7:20:52] Voice 37: I lost power about an hour ago,

[7:20:55] Voice 18: and that

[7:20:56] Voice 37: crisis is gone.

[7:20:58] Voice 18: Oh.

[7:20:59] Voice 18: Okay.

[7:20:59] Voice 18: So sad to hear that.

[7:21:02] Voice 18: sad to hear that one sorry yeah yeah um do you want to pass on a couple priorities just caught

[7:21:13] Voice 37: a little bit of of some of the words i agree with the reflection of the ec and i recognize that yeah

[7:21:21] Voice 37: it's a legislative issue and i'm i'm hoping that you know what can be done in the interim is some

[7:21:28] Voice 37: some sort of a way of extending the process

[7:21:32] Voice 37: so that new trustees get to learn a bit

[7:21:35] Voice 37: about the people running.

[7:21:37] Voice 37: So that's a problem.

[7:21:39] Voice 37: I think that would be a longer term

[7:21:40] Voice 37: to get the legislative change.

[7:21:42] Voice 37: Trust Council Committee,

[7:21:44] Voice 37: yeah, I think that should be re-looked at as well again.

[7:21:47] Voice 37: And I do have a concern about the number of EC members

[7:21:53] Voice 37: on the Financial Committee.

[7:21:55] Voice 37: And also, and I voted against the governance, the last, the support the governance committee changes because at the other meeting, I abstained from the vote because my concern was around the change on the election.

[7:22:12] Voice 37: and essentially having four EC members or three EC members and one EC as the ex-officio on the

[7:22:21] Voice 37: committee and I think it's too much of a performance of their influence on the committee

[7:22:27] Voice 37: and especially since they will also be looking at all of the all of the operation of the trust

[7:22:32] Voice 37: including how the executive operates so by voting against it and on that in retrospect on reflection

[7:22:39] Voice 37: reflection. So I would prefer to have seen, you know, one EC member as a voting member

[7:22:46] Voice 37: and for personal reasons. And I said that at the meeting, at the Governor's Committee

[7:22:53] Voice 37: meeting.

[7:22:53] Voice 37: Okay. Anything else? Any other priority?

[7:22:59] Voice 37: Sorry? Well, okay, priority. I mean, that'll be for the new committee to decide that. But

[7:23:05] Voice 37: strategic planning, yeah, I think that we need to look at that. We need to look at the

[7:23:10] Voice 37: fact that they talk about measuring achievement you know like i see some of the uh measures uh

[7:23:17] Voice 37: you know attending a meeting well that's not really that's not that's just an activity that's

[7:23:22] Voice 37: not an outcome so i think that we need to look at strategic planning so that that is

[7:23:26] Voice 37: a priority

[7:23:28] Voice 37: also expanding trust council membership to first nation i think that's a longer term

[7:23:32] Voice 37: and legislative i think that's something that the committee

[7:23:36] Voice 37: can look at as well in conjunction with

[7:23:38] Voice 37: with whatever Trust Council does with government.

[7:23:42] Voice 37: So those would be my main preferences.

[7:23:49] Voice 18: Excellent, thank you very much.

[7:23:51] Voice 18: So we'll probably start to do the lightning round

[7:23:54] Voice 18: a little bit, just because we've got,

[7:23:57] Voice 18: though I'll say out of the 15 recommendations,

[7:24:00] Voice 18: I can't help but note that there's some two

[7:24:02] Voice 18: or just two or three themes there that are repeating

[7:24:05] Voice 18: as top priorities.

[7:24:06] Voice 18: 30s. What do you think is achievable? I guess the quiz question is, what do you think is

[7:24:12] Voice 18: achievable for the Islands Trust? Trustee Grove?

[7:24:16] Trustee Grove: I'd like to go back to the EC question one more

[7:24:20] Trustee Grove: time. Four years is a long time. And I'm wondering if we should be appointing the EC for two years

[7:24:27] Trustee Grove: and then electing another one for two years. Failing that, the first EC should be for a six

[7:24:35] Trustee Grove: month or maybe a one-year term. But I like the idea of re-electing after two years. Thanks.

[7:24:42] Voice 18: Okay. And in terms of achievability out of the various recommendations, we kind of heard a

[7:24:48] Voice 18: little bit already, council committees, a focus on the EC election process,

[7:24:56] Voice 18: likely we're coming up on strategic planning, so there's some changes there that could be

[7:25:00] Voice 18: be achievable uh some of the longer range things are expanding first nations um and a co-governance

[7:25:08] Voice 18: model or a model where they're governing at the table trust council um are there any other

[7:25:15] Voice 18: elements there that you consider achievable

[7:25:22] Voice 18: first you had your hand up and then trustee kale um

[7:25:26] Trustee Patrick: no i i would definitely say that

[7:25:27] Trustee Patrick: but the communications engagement

[7:25:29] Trustee Patrick: and government relationships must be achievable.

[7:25:33] Trustee Patrick: We need to make them achievable.

[7:25:35] Voice 26: Okay,

[7:25:36] Voice 3: great.

[7:25:38] Voice 3: Trustee Cahill?

[7:25:39] Voice 3: Russ, when people had a chance

[7:25:41] Voice 3: to read the governance report,

[7:25:45] Voice 3: one of the most telling

[7:25:46] Voice 3: and commented parts of that report

[7:25:52] Voice 3: is that the mandate of the trust was not fully agreed by all the trustees.

[7:26:04] Voice 3: Now, the object of the trust was not fully aligned.

[7:26:08] Voice 3: The trustees all had different views of the mandate.

[7:26:13] Voice 3: mandate, and I think if anything else, the fact that 26 people wouldn't have a coherent

[7:26:22] Voice 3: and agreed view on the object, the mandate of what they're doing, is something that most

[7:26:30] Voice 3: people said, well, that needs work and attention.

[7:26:34] Voice 18: Okay, very good.

[7:26:36] Voice 18: I certainly have that noted.

[7:26:37] Voice 18: Trustee Patrick?

[7:26:38] Trustee Patrick: Well, that's one of the reasons why we asked for the review of the provincial government

[7:26:42] Trustee Patrick: and specific about the mandate for gaining clarity.

[7:26:47] Voice 18: Yes.

[7:26:49] Voice 18: Trustee Maude, anything you think is achievable

[7:26:51] Voice 18: sort of in the short term

[7:26:52] Voice 18: or something's might be

[7:26:55] Voice 18: less achievable

[7:26:56] Voice 18: without tremendous effort or cost as others might not be?

[7:27:05] Trustee Maude: Involvement.

[7:27:10] Trustee Maude: It's one of the, it's such a complicated topic,

[7:27:14] Trustee Maude: But when I go through the recommendations,

[7:27:17] Trustee Maude: I kind of go, yes, yes, yes, yes, yes.

[7:27:19] Trustee Maude: I think they're all achievable, but I also, as I say,

[7:27:23] Trustee Maude: I think the involvement of the province

[7:27:25] Trustee Maude: with some of those recommendations,

[7:27:28] Trustee Maude: we can't get away from.

[7:27:30] Trustee Maude: So maybe they're not achievable

[7:27:31] Trustee Maude: because if the province doesn't want to play ball,

[7:27:33] Trustee Maude: then we're kind of stuck.

[7:27:38] Voice 18: Okay, Trustee Scott, any thoughts on that particular,

[7:27:42] Voice 18: are you know more achievable recommendations yes

[7:27:46] Voice 8: i agree with laura that the communications one

[7:27:49] Voice 8: is essential i think it's very doable but i absolutely question it's doable if it's done in

[7:27:57] Voice 8: the right way and the people on hornby island know how to communicate very well i think somebody

[7:28:02] Voice 8: coming from victoria or down there coming up to hornby and explaining how we're going to do

[7:28:06] Voice 8: communications is absolutely not the way to do it so i'm hoping we do it as more of an inclusive

[7:28:13] Voice 8: uh the way the islands need to do that communication so i agree with laura because

[7:28:17] Voice 8: i'm sure it's quite different on salt spring it's going to be unlearned thank you have

[7:28:23] Voice 18: i

[7:28:24] Voice 18: not heard from anybody okay are we good with um achievability so what is not achievable or what

[7:28:38] Voice 18: didn't ring true or or you know it's uh something that the next governance committee should maybe

[7:28:45] Voice 18: put aside for now until they until circumstances change or it was going wrong going a different

[7:28:54] Voice 18: route what isn't achievable how could you narrow that list for this for the next governance

[7:28:59] Voice 18: committee any thoughts there for

[7:29:08] Voice 8: us i got my hand up as well

[7:29:11] Voice 18: so what the

[7:29:13] Voice 3: trustee kale and then

[7:29:14] Voice 3: trustee scott actually perhaps i sorry i should have asked trustee scott to go first because

[7:29:20] Voice 3: move my hand up but any anyhow with your agreement um i don't think anything isn't

[7:29:26] Voice 3: isn't obtainable what one sees is as a need to be able to meaningfully put things in an order

[7:29:35] Voice 3: that makes sense anything is obtainable if there is a will to obtain but it is only by deciding

[7:29:43] Voice 3: what it is that can be achieved marked as a success and moved on from there that's really

[7:29:49] Voice 3: going to score so i i actually wouldn't take anything off the table but but i would i would

[7:29:56] Voice 3: say that the one of the things that the the the

[7:30:00] Voice 3: committee's going to have to do is decide okay what is it going to tackle one two and three

[7:30:05] Voice 3: onwards from there because that that's that's going to be a major uh you know if they don't

[7:30:11] Voice 18: get off

[7:30:12] Voice 3: to a good start like that isn't they're going to get speaks there's gonna be an awful

[7:30:15] Voice 3: lot of wheels spinning is

[7:30:18] Voice 18: there anything you think that the the review missed that should

[7:30:23] Voice 18: be in the review for the governance committee to consider anything

[7:30:29] Voice 3: that they missed is

[7:30:31] Voice 18: there

[7:30:32] Voice 18: anything that you'd wish being in there that you'd like the governance committee to consider in the

[7:30:35] Voice 18: future and then i'll go to trustee scott or i can look back to you if you haven't got anything for

[7:30:40] Voice 18: that no

[7:30:41] Voice 3: go ahead with trustee scott please

[7:30:43] Voice 18: scott and then patrick thank

[7:30:46] Voice 8: you i think the absolute

[7:30:47] Voice 8: most difficult thing to do and this is from many many years of experience of working with first

[7:30:52] Voice 8: nations is the way it was defined earlier the first nations issues are so incredibly complex

[7:31:00] Voice 8: complex legalistic there's i don't know how many we have 38 different first nations in the islands

[7:31:06] Voice 8: trust area uh each of them has its own sort of notion of how to how to engage in governance

[7:31:14] Voice 8: like some are treaty some are non-treaty and these goalposts are moving so quickly first

[7:31:20] Voice 8: nations power authority is changing so rapidly i i just think it's going to be incredibly difficult

[7:31:26] Voice 8: for us to come up with clear policy statements

[7:31:31] Voice 8: around First Nations.

[7:31:32] Voice 8: It's going to be an ongoing,

[7:31:34] Voice 8: I'd say it's more an iterative process

[7:31:36] Voice 8: rather than one of us being able to nail down

[7:31:39] Voice 8: just the policy.

[7:31:40] Voice 8: So I really wonder how that's going to be done effectively.

[7:31:44] Voice 8: So I'll put it there.

[7:31:46] Voice 8: Thank you.

[7:31:47] Voice 8: Trustee Patrick.

[7:31:49] Trustee Patrick: Well, just to follow on Trustee Scott.

[7:31:51] Trustee Patrick: I mean, yeah, we're building something

[7:31:54] Trustee Patrick: completely new with First Nations.

[7:31:56] Trustee Patrick: And I think from an achievability standpoint, the First Nations and what they put down for provincial representation, those issues are, I think, need some input from the province now.

[7:32:08] Trustee Patrick: What are now when when the review is done, what what that could look like, because that's I look at this body already is 26.

[7:32:16] Trustee Patrick: You know, you want to add appointments and add First Nations.

[7:32:18] Trustee Patrick: It's going to be we're going to have more people on the committee than live on some of the islands that we're representing.

[7:32:23] Trustee Patrick: So I think we need to make sure we've got a body that's appropriately sized and appropriately represented for this area.

[7:32:34] Trustee Patrick: And that's a bigger question that needs to be thought of over time.

[7:32:40] Trustee Patrick: time um from uh achievements i'm it's probably looking back at this land use piece here

[7:32:49] Trustee Patrick: to update all of the ocps and all of the land use bylaws in a trend in our transitional phase with

[7:32:59] Trustee Patrick: first nations input i'm you know i i guess we have to say it's achievable but it's daunting

[7:33:07] Trustee Patrick: it's it weighs on me I know of how we're going to do that I know we have to yeah

[7:33:17] Voice 18: that's a great

[7:33:18] Voice 18: point thank you very much for that that's the whole appendix uh you know just a one comment

[7:33:23] Voice 18: I just have found that throughout this process appendix a has not been discussed that that much

[7:33:30] Voice 18: and it is 75 percent of what we deliver here at the alms trust is is that analysis and if I'm not

[7:33:36] Voice 18: correct it was also the bulk of the work of the review was was spent in just in terms of time

[7:33:44] was

[7:33:45] Voice 18: going through all of that material and the complexity we have here so

[7:33:48] Voice 18: it will be interesting to see how that gets moved forward yeah

[7:33:52] Trustee Patrick: and that was i started with i said

[7:33:54] Trustee Patrick: that was a good one for our regional new uh director of planning to sort of there is one

[7:34:01] Trustee Patrick: piece that was missing you said what was missing um they did not deal with a representation from

[7:34:07] Trustee Patrick: the islands like the trustee representation you know salt spring being the biggest population yet

[7:34:12] Trustee Patrick: we have two seats at the table okay

[7:34:17] Voice 18: um trustee grove mod or lingerie would you like to

[7:34:23] Voice 18: uh do you have anything to add around uh what's not achievable or let's say less achievable in

[7:34:28] Voice 18: your opinion

[7:34:28] Trustee Maude: well i would i would just concur that the first nations component that's the

[7:34:35] Trustee Maude: complicated one that you know it's bigger than our wheelhouse and and you know there's a lot

[7:34:42] Trustee Maude: more players involved there and i think that's going to be not that it's not achievable but

[7:34:47] Trustee Maude: it's going to be the most complicated one to to achieve so i i i do agree with the previous

[7:34:53] Trustee Maude: previous trustee comments on that okay

[7:34:59] Voice 26: okay uh lingerie case

[7:35:12] Voice 18: are you there i just don't want to

[7:35:14] Voice 18: make sure i want to make sure you're getting an opportunity or the connection might be bad and

[7:35:21] Voice 18: trustee grove anything on uh i

[7:35:23] Trustee Grove: have nothing useful to add well

[7:35:27] Voice 18: then uh we've got uh what do we have

[7:35:30] Voice 18: we've got 10 minutes left but um in terms of implementation we're moving sort of to the last

[7:35:36] Voice 18: one and then we can just have i guess general conversation amongst you in terms of implementing

[7:35:43] Voice 18: recommendations where do you see that we need further information or study and the corollary

[7:35:50] Voice 18: to that of course is cost associated with where do you see in this in this suite of recommendations

[7:35:58] Voice 18: where before trust council can adopt a course of action they're going to need further either

[7:36:05] Voice 18: external or internal assistance or information. I had my head down there and I'll start with

[7:36:17] Voice 18: Trustee Grove.

[7:36:21] Trustee Grove: Sorry, I have nothing to add at this point.

[7:36:31] Voice 3: No, Russ, I think it's been said that the book of words, the report, the governance report

[7:36:40] Voice 3: report is kind of the go-forward bible and if we stick with those recommendations

[7:36:46] Voice 3: we are not going to go far wrong so

[7:36:52] Voice 18: you don't see anything in what was provided was provided

[7:36:56] Voice 18: that needs any further work other than the recommendations themselves some of them are

[7:37:00] Voice 18: just one paragraph they're not not worked items so one of these will presumably be taken up by

[7:37:10] Voice 18: some you might be able to say could be let's go forward this way others would be probably

[7:37:16] Voice 18: more complicated um and so where we direct some resources i guess

[7:37:21] Voice 3: you know fair fair comment but i i think they are highly directional they were recommendations

[7:37:28] Voice 3: that came out of the report and they will they will be subject to a further review i actually

[7:37:34] Voice 3: would would be reluctant to comment on them right now because i think i'd let them stand as they are

[7:37:41] Voice 3: they'd not improve by being picked around at this stage because if they're going to be discussed

[7:37:46] Voice 3: that's a very long discussion and it needs to be taken um very seriously and we're not here for

[7:37:52] Voice 3: that purpose this afternoon we're here to answer the questions that you've got so we've got so i

[7:37:58] Voice 3: know i regard it as a directional document follow the direction and that will be the responsibility

[7:38:03] Voice 3: responsibility of the next council.

[7:38:06] Voice 18: Okay. Trustee Scott.

[7:38:10] Voice 8: Thank you. I'm going to go back to what I

[7:38:15] Voice 8: mentioned earlier about the First Nations issues. I think there's going to have to be, we lost Lisa.

[7:38:21] Voice 8: I don't think we have anybody really replaced her yet. It's going to be very legalistic.

[7:38:26] Voice 8: They're incredibly complicated issues that we have to deal with there. As I mentioned earlier,

[7:38:34] Voice 8: So I think it's going to take a lot of study before we're going to be able to come up with something that's going to be comprehensive and we're going to feel comfortable with.

[7:38:43] Voice 8: I think it's going to be incredibly difficult to do.

[7:38:45] Voice 8: It's going to be costly.

[7:38:46] Voice 8: So that's my comment there.

[7:38:48] Voice 8: Thank you.

[7:38:49] Voice 18: Okay.

[7:38:50] Voice 18: Thank you, sir.

[7:38:51] Voice 18: Trustee Patrick?

[7:38:54] Trustee Patrick: Again, I'll concur with Grant.

[7:38:56] Trustee Patrick: I think to me, the First Nations, it's a transition.

[7:39:04] Trustee Patrick: So it's step one.

[7:39:05] Trustee Patrick: you know we need some we need to be how do we do it today in the next three years five years you

[7:39:12] Trustee Patrick: know it's going to it's going to be changing as we continue to build this relationship and

[7:39:19] Trustee Patrick: and it's beyond what's written in this report here just even our day-to-day how how do we

[7:39:24] Trustee Patrick: interact and those things so lots that needs to be done there potentially the committee structure

[7:39:30] Trustee Patrick: I mean we could either try to do that internally and figure out and attempt to restructure

[7:39:35] Trustee Patrick: committees um but there may be some benefit of getting externalized or something to help you

[7:39:42] Trustee Patrick: know think if we're going to think about the committees as to what what they're going to look

[7:39:46] Trustee Patrick: like and again the the government relations public engagement and communications planning

[7:39:53] Trustee Patrick: especially the public engagement you know i keep looking at simon fraser university's wask center

[7:39:58] Trustee Patrick: of dialogue sitting right over here and you know yes they're expensive but they're some of the best

[7:40:03] Trustee Patrick: in the world. And that I think some of these investments in, you know, from Oregon and places

[7:40:09] Trustee Patrick: like that would really set us off onto a, you know, a high, high standard and good work.

[7:40:17] Voice 18: Thank you. Trustee Vaughn, any thoughts there around any areas you think you'd allocate more

[7:40:26] Voice 18: funding to in coming years? Something that you'd feel comfortable if there was more study associated

[7:40:32] Voice 18: with it.

[7:40:33] Voice 24: I don't think

[7:40:34] Voice 24: I bring any new facts

[7:40:35] Trustee Maude: to the table.

[7:40:39] Trustee Maude: I can't hear.

[7:40:40] Voice 24: You faded out there, sir.

[7:40:42] Voice 24: I don't have anything more to bring to the table.

[7:40:45] Voice 24: Okay.

[7:40:52] Voice 18: And anyone else on that?

[7:40:54] Voice 18: Drog, you still have your hand up, sir,

[7:40:56] Voice 18: so that's why I keep returning to you.

[7:41:00] Trustee Grove: It's lovely to hear you, but according to me,

[7:41:02] Trustee Grove: I do not have my hand up.

[7:41:04] Voice 18: Oh, well, it's Laurie's fault then, eh?

[7:41:06] Trustee Grove: Well, now, sorry, suddenly it's

[7:41:08] Trustee Grove: popped up again. I don't know what's going on.

[7:41:10] Voice 18: I don't know what to believe at this point.

[7:41:15] Voice 18: Okay, well, sort of going once, going twice, going three times,

[7:41:19] Voice 18: if there's anything around implementation or further study,

[7:41:24] Voice 26: if

[7:41:25] Voice 18: anyone wants to add anything.

[7:41:26] Voice 18: What we'll do is we're going to collate this from the four groups,

[7:41:30] Voice 18: pull it together, and really put it in a form.

[7:41:34] Voice 18: I believe the chair of the governance committee is going to write to his

[7:41:39] Voice 18: is future equal number and give them a heads up as to some of the priorities given of course

[7:41:46] Voice 18: the report will go forward but then the thoughts of the current council and I can see through from

[7:41:53] Voice 18: these notes there's four or five themes at least that have have developed that certainly we could

[7:41:58] Voice 18: write up any anything anyone wants to add here at this point do you feel you've all had a chance to

[7:42:07] Voice 18: to say your piece?

[7:42:09] Trustee Maude: No, if I could jump in,

[7:42:12] Trustee Maude: one thing that the trustees talk,

[7:42:15] Trustee Maude: or they can sort of talk about was the,

[7:42:20] Trustee Maude: basically the introduction to trustees post-election.

[7:42:23] Trustee Maude: And my suggestion was there,

[7:42:26] Trustee Maude: and they didn't really touch on that,

[7:42:28] Trustee Maude: was, you know, after the election

[7:42:30] Trustee Maude: and before the first formal meeting of trust council,

[7:42:33] Trustee Maude: it really would be smart to have a gathering

[7:42:37] Trustee Maude: of the trustees um maybe a dinner or something on a non-political basis it basically meet the

[7:42:43] Trustee Maude: trustees type thing um and and make it uh like just so that we can get together on a social basis

[7:42:52] Trustee Maude: which may help set the foundation for electing the executive um i i just think that that's the

[7:43:00] Trustee Maude: the one thing that the the government's uh review sort of touched a little bit on but didn't really

[7:43:06] Trustee Maude: touch on is how we start the process okay

[7:43:09] Voice 26: that's

[7:43:11] Voice 18: a good tip um you know we're in that even as we're

[7:43:17] Voice 18: speaking about this you can feel that there's a rush to the end of the as there normally is a

[7:43:21] Voice 18: rush to the end of the term and we're preparing for the new term already and putting some of

[7:43:27] Voice 18: these things in place so that's uh timely that you mentioned that okay so i think um we're good

[7:43:40] Voice 18: we can break from this session this is the main session that was a main session so you can just

[7:43:45] Voice 18: blank your screens for three or four minutes and monitor um or talk away but we'll wait for um

[7:43:52] Voice 18: the rest of the group to join us because they'll be joining us the next three or four minutes

[7:43:57] Voice 18: and then we're gonna have a more general discussion to uh to end the day yeah

[7:44:49] Voice 27: no i'm just

[7:44:56] Trustee Patrick: uh laurie oh yeah thanks i have

[7:47:20] Voice 27: to join tuesday

[7:47:51] Voice 25: or wednesday it's wednesday

[7:47:56] Voice 34: i

[7:48:05] Voice 27: like the echo you got most people back like we do looks

[7:48:20] Trustee Luckham: like we do

[7:48:21] Trustee Luckham: trustees looks like most of you well trustees looks like most of you have found your way back

[7:48:32] Voice 25: all right

[7:48:42] Trustee Luckham: so um there's been a suggestion that the reporting out piece now is maybe not as

[7:48:50] Trustee Luckham: necessary as um i was thinking because of course all of it is recorded um and staff will be able

[7:48:58] Trustee Luckham: to correlate the conversation and maybe draw out uh some of the highlights of that conversation

[7:49:06] Trustee Luckham: and report it back to us at a later point

[7:49:08] Trustee Luckham: because I missed out the fine print

[7:49:11] Trustee Luckham: and that we've got a recommended 45 minute

[7:49:14] Trustee Luckham: for general discussion, follow up general session

[7:49:18] Trustee Luckham: of the council to discuss the outcomes

[7:49:20] Trustee Luckham: of the breakout sessions and to more generally discuss

[7:49:23] Trustee Luckham: aspects of the governance review.

[7:49:25] Trustee Luckham: The suggestion is that we maybe do that for 30 minutes,

[7:49:30] Trustee Luckham: 25 to 30 minutes, and then that would be the conclusion

[7:49:34] Trustee Luckham: of today's council are there any so what I'm going to suggest right now is that let's do

[7:49:42] Trustee Luckham: the general discussion which I'm going to rather than do a round table because not maybe everybody

[7:49:50] Trustee Luckham: wants to speak but just to do raise your hand and then we'll just go through the list of people that

[7:49:56] Trustee Luckham: want to talk maybe let's suggest that maybe a minute or two minutes and I'll let you self-manage

[7:50:04] Trustee Luckham: that but just in keep in mind that we want to provide an opportunity for everybody to speak

[7:50:09] Trustee Luckham: any objections to that format i see justy johnson and critchley you have some other suggestion

[7:50:15] Trustee Luckham: i i just don't

[7:50:16] Voice 17: see how this is going to be any different than the whole group doing what we just

[7:50:21] Voice 17: did earlier in a smaller group except that we each have far less time to speak fair enough

[7:50:29] Trustee Luckham: although maybe it was a warm-up exercise to share what you think.

[7:50:35] Trustee Luckham: But David Critchley?

[7:50:38] Voice 14: Yes, thank you.

[7:50:39] Voice 14: I'm just thinking it would be helpful if we could state

[7:50:42] Voice 14: what is the object of the exercise here.

[7:50:45] Voice 14: Are we trying to develop this kind of consensus

[7:50:50] Voice 14: or at least a majority view as to certain things that are most important

[7:50:54] Voice 14: and perhaps some other things that can be culled

[7:50:57] Voice 14: and to pass these on to the governance committee for further study and and action i'm just not

[7:51:05] Voice 14: clear on on what the objective is here well

[7:51:07] Trustee Luckham: i think the objective is and anybody can correct

[7:51:10] Trustee Luckham: me if i'm wrong was to have focus the discussion on priorities and recommendations that could

[7:51:16] Trustee Luckham: assist the governance committee in its work trustee

[7:51:25] Voice 28: allen and sorry

[7:51:32] Voice 25: here yeah

[7:51:33] Voice 33: sorry i just

[7:51:34] Voice 33: is lost oh jesus i lost six minutes so i know i have no idea what we're talking about i i just

[7:51:41] Voice 33: couldn't get back in so i just wanted to know can you just give me a quick preamble because i thought

[7:51:47] Voice 33: we were just going to have our somebody reporting

[7:51:49] Trustee Luckham: we've just started trustee allen you haven't

[7:51:51] Trustee Luckham: really missed anything okay

[7:51:53] Voice 33: so are we not having whoever took a reporting out of each of our

[7:51:57] Voice 33: meetings with sharing we

[7:51:58] Trustee Luckham: can do that and if that's what we want to do let's do that i'm uh trying to

[7:52:04] Trustee Luckham: to manage your time with us because we're going to be running into overtime maybe let's just start

[7:52:08] Trustee Luckham: out with a reporting out and if any one of the groups doesn't have somebody to report out then

[7:52:13] Trustee Luckham: let's just move on so i'm gonna i know that trustee stanford it was in my group so i'm just

[7:52:19] Trustee Luckham: going to start with her sorry trustee stanford put you on the spot like that but that's the most

[7:52:25] Trustee Luckham: obvious thing why don't you give us a quick report out of what this uh our group talked about and

[7:52:31] Trustee Luckham: And then I'll look for whomever was the other reporting out person.

[7:52:35] Trustee Luckham: Maybe why don't you put your hands up, you that are reporting out individuals, and then

[7:52:39] Trustee Luckham: we'll let Trustee Chandler start.

[7:52:41] Trustee Luckham: Wolverton?

[7:52:44] Voice 4: Okay, I will start, but I also would like that at some point before the end of the meeting

[7:52:51] Voice 4: is to be able to speak to the report itself as individuals, because we've

[7:52:58] Voice 4: never had the

[7:52:58] Voice 4: opportunity to do that and say this is how we feel about that report and and how it was played out

[7:53:05] Voice 4: so our little group um we were looking at what recommendations do you consider the mo

[7:53:12] Voice 4: or um what is the one to focus on or the few to focus on um there was um interesting discussions

[7:53:20] Voice 4: around the actual structure and and how far could we take that structure whether it still belongs

[7:53:26] Voice 4: within what it currently looks like or is there other models out there that would be more beneficial

[7:53:34] Voice 4: to our mandate which brings us to the other big theme which was coming to some kind of

[7:53:41] Voice 4: understanding and I use that word as opposed to consensus of our mandate and how it impacts our

[7:53:50] Voice 4: our work and how we go forward as a federation.

[7:53:57] Voice 4: I think there would be a desire for consensus,

[7:54:00] Voice 4: but we were fairly realistic

[7:54:02] Voice 4: and that probably wouldn't happen.

[7:54:05] Voice 4: And how do we move forward from that understanding

[7:54:08] Voice 4: of what our role is here?

[7:54:10] Voice 4: There seemed to be a fair amount of consensus

[7:54:15] Voice 4: on recommendations from the report

[7:54:18] Voice 4: that we considered um achievable um and a lot and a note that a lot of these recommendations

[7:54:25] Voice 4: are actually in process and have been in process for a while so restructuring your planning

[7:54:29] Voice 4: department um and the report provides some helpful uh options in that area uh we've created the

[7:54:37] Voice 4: governance committee that's achievable it's it's ongoing further inclusion of the honest trust

[7:54:42] Voice 4: committee so there were some interesting ideas of how that are uh could be done other conservancy

[7:54:48] Voice 4: sorry the ions trust conservancy how that could actually be more uh influential um in in the

[7:54:55] Voice 4: overall work of the trust um review of the committee system where we seem to be working

[7:55:01] Voice 4: towards that um definitely a better orientation process and ongoing training of trustees we

[7:55:08] Voice 4: We thought these are all achievable and we're actually working on them.

[7:55:12] Voice 4: There wasn't a whole lot of understanding what the management review was,

[7:55:16] Voice 4: but that it was something that we need to do and it's important.

[7:55:22] Voice 4: I've got number 15.

[7:55:23] Voice 4: Yes, do it.

[7:55:24] Voice 4: But I don't know what that was.

[7:55:26] Voice 4: And then the ideas that things that we did not find within our purview to

[7:55:32] Voice 4: achieve in this state is

[7:55:35] Voice 4: is the creation of this secretarial position.

[7:55:41] Voice 4: We didn't know what that,

[7:55:42] Voice 4: we seem to be all unclear what that meant

[7:55:44] Voice 4: because we feel that we have that already

[7:55:46] Voice 4: in the Director of Legislative Services within,

[7:55:51] Voice 4: you know, that could be managed within that.

[7:55:55] Voice 4: And then there was also the election of the chair

[7:55:59] Voice 4: by the general population.

[7:56:01] Voice 4: We did not think that was achievable.

[7:56:04] Voice 4: at least with the tools we have right now and how the inclusion of first nations and the greater

[7:56:10] Voice 4: bc representation that would require a definite heavy lifting by the province to operationalize

[7:56:17] Voice 4: that recommendation not that it wasn't good but we don't have the power to do that ourselves but

[7:56:22] Voice 4: we can certainly advocate so those were sort of the big themes that we discussed have i missed

[7:56:27] Voice 4: anything? I

[7:56:29] Trustee Luckham: think you captured it there. Okay, thank you.

[7:56:32] Trustee Luckham: So Jane Wolverton, I see you put your

[7:56:35] Trustee Luckham: hand up as another one of the spokespeople.

[7:56:39] Voice 32: Yes, reluctantly. So Dan reported that there had been

[7:56:44] Voice 32: a meeting with the Minister of MER and a suggestion that there be a trial, a pilot project

[7:56:52] Voice 32: of that recommendation number nine

[7:56:55] Voice 32: and how to involve First Nations

[7:56:58] Voice 32: as part of the governance structure.

[7:57:01] Voice 32: So that, anyway, that was mentioned.

[7:57:07] Voice 32: The other mention that was number one

[7:57:11] Voice 32: was not really addressed by the governance committee

[7:57:16] Voice 32: and that is the election of the chair.

[7:57:19] Voice 32: there. I think some people in our group felt that the Trust Council was taking on too much

[7:57:30] Voice 32: and that this had been growing for quite a number of years. But what can the governance

[7:57:38] Voice 32: committee achieve? One thing that was recommended was the review of the committee structure

[7:57:43] Voice 32: structure, and also the review of our policies, which would look at, you know, how work gets,

[7:57:56] Voice 32: in particular, the policies that seem to contribute to some friction between

[7:58:01] Voice 32: executive committee and trust council. Let's see. We talked a little bit about,

[7:58:12] Voice 32: you know looking at the structure of the executive committee how how it works how the work is

[7:58:19] Voice 32: delegated or not delegated and and um that maybe uh more delegation should occur also that the

[7:58:27] Voice 32: governance committee and all committees would benefit from having a bit of a rotation of

[7:58:34] Voice 32: of trustees through so that at the end of the term um everyone will would have had a uh

[7:58:41] Voice 32: would have participated in a committee

[7:58:44] Voice 32: and that that should be the expectation

[7:58:46] Voice 32: of elected trustees.

[7:58:54] Voice 32: And then, you know, there's the question

[7:58:57] Voice 32: of the workload of Trust Council

[7:59:00] Voice 32: and the amount of reading that takes place

[7:59:04] Voice 32: or that is necessary.

[7:59:05] Voice 32: And that the recommendation

[7:59:07] Voice 32: that we go to a briefing note kind of format

[7:59:12] Voice 32: with said studies available that people can look at um so others please jump in

[7:59:20] i

[7:59:22] Voice 11: just wanted to mention we talked about the five executive members yes i i've always believed that

[7:59:27] Voice 11: we need five executive members i think the workload is too high and then we also talked

[7:59:32] Voice 11: about the chair maybe not taking on as much and delegating more to the vice chairs yeah yeah

[7:59:38] Voice 32: Yeah. Thanks, Janine. Was there anything else that people wanted to add to that?

[7:59:46] Voice 17: The other part of that was to chair not not having to chair the largest, most complex local trust committee.

[7:59:54] Voice 27: Yeah.

[7:59:57] Trustee Luckham: And so was there some.

[8:00:00] Trustee Luckham: Who were the other reporting out

[8:00:03] Voice 19: persons on the committee?

[8:00:05] Voice 19: So we need two more.

[8:00:06] Voice 19: Who was reporting out for the other two committees?

[8:00:12] Voice 28: Well,

[8:00:15] Voice 18: I took notes for our committee,

[8:00:17] Voice 18: but I'd surrender the honor to anybody else sitting on our committee

[8:00:22] Voice 18: who wished to summarize the discussion.

[8:00:24] Voice 18: Otherwise, I'd do it.

[8:00:29] Voice 18: Looks like you've been elected.

[8:00:31] Voice 18: Trustee Kale's volunteering.

[8:00:33] Voice 18: No, no, he's not.

[8:00:36] Voice 18: Should I proceed the members of the group I was in?

[8:00:39] Voice 18: yes

[8:00:40] Voice 3: since i've been made i think that's an excellent idea okay

[8:00:42] Voice 18: so um uh the conversation

[8:00:45] Voice 18: ensued thusly um respect and interest in the in terms of a priority the land use section

[8:00:55] Voice 18: appendix a of the uh of the report has a significant value and needs to be delved

[8:01:01] Voice 18: into more and is relative to the work we do um like other comments an enhanced executive

[8:01:08] Voice 18: executive committee selection process a theme that came from everyone was a review of the

[8:01:15] Voice 18: council committee system itself with the consideration of maybe less large standing

[8:01:21] Voice 18: committees and smaller more nimble committees to take on work that strategic planning the

[8:01:29] Voice 18: recommendation associated with strategic planning that it includes you know that's more comprehensive

[8:01:34] Voice 18: It includes LTC.

[8:01:36] Voice 18: It's more closely aligned with the budget process,

[8:01:38] Voice 18: the training and orientation of trustees.

[8:01:43] Voice 18: And once again, elections.

[8:01:47] Voice 18: There should be more information,

[8:01:48] Voice 18: even if there's an acknowledgement

[8:01:50] Voice 18: that the election of executive committee right now

[8:01:52] Voice 18: is a legislative matter,

[8:01:55] Voice 18: that there should be more preparation for people

[8:01:59] Voice 18: and get more opportunities to get to know people

[8:02:02] Voice 18: prior to um the voting moment um then we went to um strategic planning and a priority that was

[8:02:15] Voice 18: repeated several times was a development of a capacity to to understand and put into place

[8:02:20] Voice 18: first nations um recommendation nine um in some way but that was also acknowledged as likely going

[8:02:29] Voice 18: to be extremely long-term very challenging and it's going to need some significant resources

[8:02:34] Voice 18: dedicated towards it before it's achievable and it needs to be measured over a longer term

[8:02:41] Voice 18: that there may be some most members thought that most things here would be achievable but

[8:02:48] Voice 18: some might involve the province more than others so things could be prioritized on that basis

[8:02:54] Voice 18: this um and then when we got to uh a further study needed uh there wasn't a robust discussion around

[8:03:04] Voice 18: that uh it's simply noting the um the need for first nations work and programming over time

[8:03:10] Voice 18: perhaps the committee structure another theme that developed was the communications recommendations

[8:03:16] Voice 18: and engagement recommendations in the report need to be picked up so i would say for priorities

[8:03:22] Voice 18: to summarize, looking at the selection process

[8:03:27] Voice 18: for leadership, initiating or not initiating,

[8:03:32] Voice 18: but developing further First Nations capacity

[8:03:36] Voice 18: and moving towards discussions around governance,

[8:03:39] Voice 18: communications and engagement and strategic planning.

[8:03:44] Voice 18: I think that's it in three or four minutes.

[8:03:47] Voice 18: Thank you, sir.

[8:03:49] Trustee Luckham: And the final breakout group,

[8:03:53] Trustee Luckham: Is there a spokesperson for that one?

[8:03:56] Trustee Luckham: Trustee Middleton, are you on that one?

[8:03:59] Voice 1: Yes, sir.

[8:04:00] Voice 1: Thank you.

[8:04:01] Voice 1: I was.

[8:04:01] Voice 1: And we had similar, touched on similar themes as we were with Stubble in terms of changing

[8:04:12] Voice 1: election processes for executive, looking at the committee structure, and all with the

[8:04:17] Voice 1: idea of making it um basically as more effective but not there's no sort of overriding demand for

[8:04:26] Voice 1: change it was just these sort of incremental improvements and figuring out what we could

[8:04:30] Voice 1: do or not do and that echoes a lot of what we've just heard from the other three groups but if my

[8:04:37] Voice 1: fellow breakout group members will indulge me i would like to now engage in a grand synthesis

[8:04:42] Voice 1: synthesis of their ideas, which I think is useful and thrilling at the same time.

[8:04:49] Voice 1: And so basically, the idea being that

[8:04:54] Voice 1: there were some things that resonated with the group, the idea of and some of them

[8:04:59] Voice 1: have a bit of a corporatist ring and we bounce that around.

[8:05:01] Voice 1: So one being performance metrics.

[8:05:04] Voice 1: But in talking about that, we realized, well, performance metrics are basically

[8:05:07] Voice 1: that what what is what is what are we trying to achieve?

[8:05:10] Voice 1: and its ecosystem and perhaps communities within that ecosystem's health.

[8:05:14] Voice 1: So what would that look like? Can we measure that?

[8:05:16] Voice 1: If we measured it, you know, and the term carrying capacity came up

[8:05:20] Voice 1: and there's been some discussion around that,

[8:05:22] Voice 1: we're obviously looking for a kind of more detailed metrics

[8:05:25] Voice 1: about the health of the lands and waters that make up the trust area.

[8:05:30] Voice 1: Could we then work backwards from there to determine how best to focus our efforts?

[8:05:35] Voice 1: and what resonated was the report talked about such shall we say the cloudiness of leadership

[8:05:42] Voice 1: from trust council there's no villain there's nobody attempting to you know thwart the will

[8:05:48] Voice 1: of any individual member it's just what goes with the territory of a 26 member group that's tasked

[8:05:55] Voice 1: with making decisions and it makes life extraordinarily difficult for staff because

[8:06:00] Voice 1: as the direction shifts, as the group dynamics of decision-making change.

[8:06:05] Voice 1: And what the report talks about is if we could, you know,

[8:06:09] Voice 1: seek some guidance in how we develop a way to speak across values

[8:06:14] Voice 1: but then come to alignment.

[8:06:16] Voice 1: And it's interesting, Trustee Stamford talked about that,

[8:06:18] Voice 1: the idea of consensus, but it doesn't, you know,

[8:06:21] Voice 1: not necessarily consensus, but just a way forward that is fully supported

[8:06:24] Voice 1: that then everyone can align behind a clear direction can be given to staff that can then

[8:06:32] Voice 1: inform our planning processes. So the strategic plan becomes the word used in the report was

[8:06:39] Voice 1: corporate plan, but we talked about how that's more like an organizational slash strategic plan

[8:06:45] Voice 1: that allows us with a more, perhaps lesser conversation to come to an understanding of

[8:06:53] Voice 1: how we build our budget and how that budget affects our effect you know affects the things

[8:06:58] Voice 1: we do to to reach our objectives which informs our advocacy which behalf perhaps becomes more muscular

[8:07:04] Voice 1: in terms of its political agility in seeking to make changes that we need to make in order to

[8:07:10] Voice 1: achieve our objectives and it's a little bit like you know if you had the powers of the wizard of

[8:07:15] Voice 1: oz this is what you create but we have the vehicle we think with this governance committee to start

[8:07:21] Voice 1: to engage in what what doesn't align strategic planning process with the budget look like i

[8:07:26] Voice 1: don't know none of us know i mean that our ceo and professional staff they've seen more than we have

[8:07:30] Voice 1: but it's a way now to perhaps in this unique organization use this committee to tap into

[8:07:37] Voice 1: that expertise to reflect through staff how do we how do we how do we move forward incrementally i

[8:07:43] Voice 1: mean it's perhaps a multi-year process but what i was enthused by was just in the discussion how

[8:07:48] Voice 1: there's so these ideas integrate and they're all doable within or those anyway doable within the

[8:07:54] Voice 1: context of the powers that we have as as um members of trust council and working with members

[8:08:01] Voice 1: of our existing staff so yeah it's a big it's blue sky thinking no doubt but there are the mechanics

[8:08:08] Voice 1: i think we've started on we have the committee uh i guess the priorities will be to therefore focus

[8:08:15] Voice 1: on strategic and advocacy and how that might integrate with measuring our

[8:08:20] Voice 1: effectiveness of performance or how do we want to be effective what do we want

[8:08:23] Voice 1: to change what do we want to affect change or or to prevent change with and

[8:08:29] Voice 1: so that's kind of as I say you know forgiveness to my fellow breakout group

[8:08:36] Voice 1: members if I've added a little bit of a grandiosity to that but it definitely I

[8:08:42] Voice 1: I think was the synthesis of their thinking

[8:08:43] Voice 1: and I appreciate the opportunity.

[8:08:49] Voice 1: Thank you.

[8:08:51] Trustee Luckham: Okay, thank you.

[8:08:54] Trustee Luckham: My inclination now is what Trustee Stamford

[8:08:58] Trustee Luckham: started us off with on this session

[8:09:00] Trustee Luckham: was the opportunity just to speak to the governance report.

[8:09:04] Trustee Luckham: And indeed that was also one of the objectives

[8:09:06] Trustee Luckham: of this session was to have that opportunity

[8:09:09] Trustee Luckham: that we haven't had since we received it

[8:09:12] Trustee Luckham: to talk about it amongst ourselves in council.

[8:09:14] Trustee Luckham: Council. So what I'm going to suggest to me is we use our remaining time here today. And quite

[8:09:20] Trustee Luckham: frankly, you can talk as long as you wanted, but it might be a good idea to cap that at 530.

[8:09:25] Trustee Luckham: And I would start with Trustee Stanford having mentioned it first off, and then get you to raise

[8:09:35] Trustee Luckham: your hands. Now, I will have to confess that for some reason, I keep getting kicked off the network

[8:09:41] Trustee Luckham: work here at the Cahoons Trust and I just have gotten kicked off again and I don't know if it's

[8:09:47] Trustee Luckham: just my zoom session that keeps crashing but I'm not getting participant list up so I'm gonna have

[8:09:52] Trustee Luckham: to seek somebody else's help with the participant list but Kate Louise Stanford why don't you start

[8:09:57] Trustee Luckham: us off and then we'll go

[8:09:59] Voice 4: I I would actually prefer if I started I didn't start off again so

[8:10:04] Voice 4: So if other

[8:10:05] Voice 19: people would like to speak first.

[8:10:07] Voice 19: Trustee Morrison.

[8:10:10] Voice 39: I'm happy to lead us off on this one.

[8:10:13] Voice 39: So I think one of the things that I appreciated the governance report,

[8:10:20] Voice 39: I thought it was, you know,

[8:10:22] Voice 39: we went through a complicated process to get that governance committee

[8:10:24] Voice 39: established and then go ahead and do the governance report.

[8:10:27] Voice 39: And I appreciated how it's been received and thought through by different

[8:10:31] Voice 39: trustees.

[8:10:32] Voice 39: I think there are a number of different recommendations across it that do need to be

[8:10:40] Voice 39: fully integrated but part of the challenge we're going to face is the way in which we structure

[8:10:48] Voice 39: both the governance committee and the executive committee going into the next trust and so I have

[8:10:54] Voice 39: a little bit of a concern with the elections and I know that executive is thinking about them based

[8:10:58] Voice 39: on recommendation number one here um and i just want to kind of emphasize that it's not only about

[8:11:08] Voice 39: what like how we get to know people before we make elections it's also about what are

[8:11:14] Voice 39: the constraints or the sort of job description that is offered up for each role because what

[8:11:21] Voice 39: is currently the job description of each of the chair and the vice chairs is not necessarily what

[8:11:26] Voice 39: it has to be going forward and so maybe a range of job descriptions can be offered looking forward

[8:11:34] Voice 39: and in particular thinking about the chair not sitting on the salt spring island chair and how

[8:11:42] Voice 39: that could be reallocated and i know there's all sorts of scheduling challenges and and and

[8:11:46] Voice 39: but it's something that i think there's a lot of potential to do more deeply coordinated advocacy

[8:11:55] Voice 39: advocacy that's that's not lobbying per se but it's like relationship building if the chair is

[8:11:59] Voice 39: freed up a little bit more um or some other arrangements that could be thought through

[8:12:03] Voice 39: thank you

[8:12:05] Voice 27: oh

[8:12:06] Voice 39: sorry there was one other piece that didn't come up yet that was um the regionality of

[8:12:11] Voice 39: the executive and i don't think we can change it this time around and it wasn't really clearly

[8:12:16] Voice 39: mentioned here but um it's always occurred to me that it would be really beneficial if that there

[8:12:23] Voice 39: there was a structural component of the executive elections

[8:12:27] Voice 39: that said, we'd like somebody from the North,

[8:12:29] Voice 39: somebody from the South, somebody from the East.

[8:12:33] Voice 39: So I know something for us to think about.

[8:12:38] Voice 34: Trustee Wright.

[8:12:41] Voice 10: Yeah, I think the only item that might've got missed

[8:12:44] Voice 10: was the role of the Conservancy

[8:12:46] Voice 10: and broadening that role into a land use planning function.

[8:12:50] Voice 10: uh that there's a a whole uh big opportunity there as far as i can see that would be beneficial to

[8:12:59] Voice 10: every uh policy and every local trust committee thank

[8:13:06] Trustee Luckham: you steve so um just looking for additional

[8:13:09] Voice 17: hands up here i didn't understand that i wonder if trustee right could explain a little more

[8:13:15] Voice 17: Well,

[8:13:18] Voice 10: the Conservancy has all the professional biologists and has a lot of street cred for the

[8:13:28] Voice 10: work that it does. As I described it, they're the good cop and we're the bad cops. And we base a lot

[8:13:36] Voice 10: of work on land use, and that land use is supposed to be based on environmental considerations. And

[8:13:42] Voice 10: And with all due respect, most trustees, myself included, are not well versed in environmental knowledge.

[8:13:50] Voice 10: I'm not an ecologist. I'm not a biologist by any means.

[8:13:53] Voice 10: I just have to look around and see what's happening and take whatever trend and initiative I have through my intuition and any advice of staff.

[8:14:05] Voice 10: Yeah, I really think that if we are going to consider ourselves an environmental group,

[8:14:12] Voice 10: then I think to leave out the professionals that have the scientific data is a mistake.

[8:14:21] Voice 10: And the other point that I made earlier was the Conservancy is in a very enviable position

[8:14:30] Voice 10: because the politics are removed.

[8:14:33] Voice 10: And I really think that we're going to have to

[8:14:35] Voice 16: try

[8:14:36] Voice 10: and find some way to reduce the impact and the influence of politics on land use within the trust area.

[8:14:42] Voice 10: I hope that helps you out, Peter.

[8:14:46] Trustee Luckham: Thank you, that does.

[8:14:50] Trustee Luckham: So I've got Trustee Stanford Rogers, Johnston.

[8:15:01] Voice 4: Thank you, Chair.

[8:15:04] Voice 4: I've been waiting for several months to be able to respond to the report as a whole.

[8:15:09] Voice 4: and i i just want to be very brief here when the the report on page five says current trust

[8:15:19] Voice 4: council practices however do not meet the requirements set by good government's principles

[8:15:23] Voice 4: it really did us a disservice and i want this to be stated at trust council level

[8:15:30] Voice 4: there this was a 70 page report that was incredibly nuanced there was many good ideas

[8:15:36] Voice 4: is there were many things that we're already doing and i i nobody went power very few people

[8:15:44] Voice 4: went past that they they were at that um quote and that's as far as it got and and the damage

[8:15:52] Voice 4: that that did

[8:15:53] Voice 27: for

[8:15:54] Voice 4: our credibility was very difficult for me um and i don't think it was

[8:16:01] Voice 4: true. And the follow-up presentation by Great Northern in March demonstrated that too. It was

[8:16:09] Voice 4: a much more nuanced reporting of what was going on in the Trust Council. And it didn't back up

[8:16:20] Voice 4: that statement. I don't think there was enough emphasis or understanding put to how difficult

[8:16:29] Voice 4: this term was and what the effort the effects of the pandemic and being on zoom had for us so there

[8:16:36] Voice 4: were structural things that were not acknowledged that our inefficiencies and our difficulties are

[8:16:42] Voice 4: based on a large 26 person council and that there are structural issues that just by definition

[8:16:51] Voice 4: are difficult to deal with and that we shouldn't be um charged with those that we have to

[8:16:58] Voice 4: acknowledge those and move on. So that was something that I just haven't felt has been

[8:17:05] Voice 4: dealt with appropriately. And I would like to see a few corrections made in the report. And

[8:17:13] Voice 4: they're simple corrections, but that the Finance Committee, they did not fully outline who was part

[8:17:19] Voice 4: of the Finance Committee, which would then demonstrate that it isn't dominated by the

[8:17:24] Voice 4: executive committee or that the staffing for um uh islands trust conservancy was not put in the

[8:17:32] Voice 4: right place which would have helped some of the criticisms of the overstaffing of tasks so those

[8:17:38] Voice 4: are very simple changes i would like them acknowledged in some way without changing the

[8:17:43] Voice 4: report itself but by some statement that we are responding to this report it is important but

[8:17:51] Voice 4: but there were some problems with it.

[8:17:52] Voice 4: So that's what I'd like to say.

[8:17:55] Voice 19: Thank

[8:17:55] Trustee Luckham: you, Trustee Stamper.

[8:17:57] Trustee Luckham: Trustee Rogers.

[8:18:01] Voice 22: I'll try not to repeat what Trustee Stamper had to say,

[8:18:08] Voice 22: but I will encourage, and I do encourage

[8:18:12] Voice 22: the governance committee in the next term

[8:18:16] Voice 22: to take the material that is provided that is useful,

[8:18:21] Voice 22: some of which has been identified, a lot of which has been identified by the various groups that met today, and then do that work, and also consider other roles for the governance committee beyond what's contained in the report.

[8:18:40] Voice 22: It's a challenging report because the rhetoric that's used in the report does not actually reflect the report, first of all, but the rhetoric is there.

[8:18:51] Voice 22: And there are a number of places where the, in my view, there is a fairly, I'll call it a noticeable misunderstanding about how the organization operates in the legislation we work under.

[8:19:09] Voice 22: Having said that, there are a number of sort of generic and specific recommendations from the report that are useful.

[8:19:17] Voice 22: And I just want to say this. I strongly believe that there is plenty of expertise around the table of 26 trustees and in the expert and dedicated provincially grounded senior staff in order to do proper governance work, as is done at many local governments.

[8:19:47] Voice 22: Unfortunately, I think some of what occurred here was that there was a federal government view of how things should work, and it doesn't apply in all circumstances.

[8:20:01] Voice 22: So I would recommend that the report be taken for what it is, pick the things out that make some sense in any case, and then utilize the staff and the resources we have within the trust to make the appropriate, take the appropriate steps forward as a properly functioning governance committee within the trust.

[8:20:25] Voice 22: That's the way I would use that report and hopefully move beyond some of the rhetoric, which I think was not only unfortunate, but in many cases, incorrect.

[8:20:40] Voice 22: So thanks. That's my view. Thank you, Dan.

[8:20:45] Voice 17: Trustee Johnson.

[8:20:46] Voice 17: I just want to say and I'm not speaking to the report itself,

[8:20:50] Voice 17: But I'm quite hopeful that the fact that there is a governance committee that will be meeting quarterly or so, dealing with things, and the fact that they'll be reporting to Trust Council, the attention of trustees, of the committee members at least, more, and Trust Council at least once each Trust Council meeting will be directed to how are we functioning here?

[8:21:13] Voice 17: here. Is this going well? Are there things we could do better? And I think that's going to be

[8:21:17] Voice 17: an important thing. It took me five and a half or six years to look to even notice, oh, things are

[8:21:25] Voice 17: not going so well. So I think that's an important outcome of this process, and I have high hopes for

[8:21:32] Voice 17: it. Thank you. Peter

[8:21:35] Trustee Luckham: Johnson. Any other

[8:21:37] Voice 28: speakers? Thank you. David Critchley.

[8:21:46] Voice 14: Thank you. I would

[8:21:48] Voice 14: just like to point out that there were a lot of good things about this report, a lot of good

[8:21:56] Voice 14: things said. I was looking for the quote that Trustee Stanford was referring to. I think you

[8:22:04] Voice 14: said it was on page five, and I couldn't find it. But I would appreciate in due course if you could

[8:22:10] Voice 14: just guide me to that but um i'm looking to on page seven which is talking about

[8:22:18] Voice 14: these are not normal times the pandemic has changed everything we do etc etc so there was

[8:22:26] Voice 14: an appreciation of of the problems that we were uniquely facing during the last two years anyway

[8:22:33] Voice 14: And it does say, the Trust Council and senior management have done a yeoman's job at managing the organization. By any measure, the local trust committees have done a very good job at public engagement and representing their community's interests.

[8:22:50] Voice 14: interest. There are very positive statements made here. So I just want to sort of balance

[8:22:58] Voice 14: the record a bit on the tenor of the comments made by the consultants. Thank you.

[8:23:14] Voice 27: Thoughts?

[8:23:18] Trustee Luckham: Okay. Okay, thank you. So I'll try and remember the few thoughts and then that might

[8:23:22] Trustee Luckham: stimulate a couple of other hands to pop up. You know, I think that there's a lot of opportunity

[8:23:30] Trustee Luckham: in this report something that was told that was mentioned to me by a by a by a community member

[8:23:37] Trustee Luckham: when they when they had read it through very thoroughly with a full analysis is he said that

[8:23:44] Trustee Luckham: what the most significant thing in that report is is it kind of follows on the words of what

[8:23:49] Trustee Luckham: i think uh justin christie just said it it might be critical in some areas it might

[8:23:56] Trustee Luckham: phrase in some areas, but what it identified is how much we actually do, which is an incredible

[8:24:01] Trustee Luckham: amount of things. And that allowed that person to create a whole new appreciation for what it is we

[8:24:09] Trustee Luckham: do in our communities on the ground in order to keep this process going. And that's always stuck

[8:24:17] Trustee Luckham: with me. One other thing that I didn't mention, even in our breakout group, is the recognition

[8:24:22] Trustee Luckham: that there needs to be more of a political voice

[8:24:25] Trustee Luckham: from the province in what we do.

[8:24:27] Trustee Luckham: And indeed, the whole time I've been on executive committee

[8:24:33] Trustee Luckham: as your chair, I have wanted to have those opportunities

[8:24:37] Trustee Luckham: with our ministry and ministry staff.

[8:24:40] Trustee Luckham: And indeed, as time goes by, I feel fairly confident,

[8:24:43] Trustee Luckham: actually, that that conversation is evolving.

[8:24:46] Trustee Luckham: And I think our senior staff and the CEO particularly

[8:24:49] Trustee Luckham: have been facilitating that broader conversation

[8:24:53] Trustee Luckham: with this government.

[8:24:54] Trustee Luckham: There have been previous governments

[8:24:56] Trustee Luckham: where the interest in the Islands Trust

[8:24:58] Trustee Luckham: was not as strong as it is at this moment.

[8:25:01] Trustee Luckham: And so there's a future here.

[8:25:03] Trustee Luckham: And I think that's what I really look forward to

[8:25:06] Trustee Luckham: with respect to the governance committee and this report

[8:25:09] Trustee Luckham: is there's a lot further analysis that can be done

[8:25:12] Trustee Luckham: on what was heard.

[8:25:14] Trustee Luckham: And the work that can come out of the governance committee

[8:25:18] Trustee Luckham: continuously over the many years to come will be the most significant benefit and it may be

[8:25:26] Trustee Luckham: things that we have not even considered and I really look forward to that. The other thing

[8:25:31] Trustee Luckham: that's important to note in all of this, this is a snapshot of a point in time which was not

[8:25:38] Trustee Luckham: historically in the world a great time and was a snapshot of a council, singular council, some

[8:25:44] Trustee Luckham: some other trustees and some residents,

[8:25:47] Trustee Luckham: but it's not a generational picture

[8:25:49] Trustee Luckham: of the 50 years of the Island's Trust,

[8:25:51] Trustee Luckham: which a lot of amazing work has been done.

[8:25:54] Trustee Luckham: And I look forward to hoping that we can do more work.

[8:25:57] Trustee Luckham: But I think that there needs to be more analysis.

[8:26:00] Trustee Luckham: Unfortunately, we just have the report.

[8:26:01] Trustee Luckham: We don't have the raw data.

[8:26:03] Trustee Luckham: And I think there's opportunities

[8:26:08] Trustee Luckham: that can come from this through the governance committee.

[8:26:11] Trustee Luckham: And I really look forward to seeing that work evolve.

[8:26:14] Trustee Luckham: Uh, Trustee

[8:26:16] Voice 19: Longer, I see you popped up.

[8:26:17] Voice 37: Yes, I'm finally back on.

[8:26:19] Voice 37: We had a power outage in Nanaimo and then a Wi-Fi internet was down.

[8:26:24] Voice 37: So I was in, I didn't, I missed most of this.

[8:26:26] Voice 37: Anyway, just a couple of comments for myself.

[8:26:29] Voice 37: I think that in the report on page 27 is a key to it, where it says a shared understanding

[8:26:36] Voice 37: among trustees of mission and mandate together with a robust arrangements and practices to

[8:26:42] Voice 37: to support consensus building and decision-making

[8:26:44] Voice 37: are the bedrock of a well-functioning trust council.

[8:26:47] Voice 37: I think that's underlying a lot of the issues

[8:26:50] Voice 37: that we're facing.

[8:26:51] Voice 37: We've never been able to grapple with the different views

[8:26:54] Voice 37: and try to come up with some sort of consensus

[8:26:56] Voice 37: or at least an agreement on a sort of a common framework.

[8:27:01] Voice 37: And until we do that, I think we'll always be struggling.

[8:27:05] Voice 37: And you said maybe this trust committee itself

[8:27:09] Voice 37: itself is it's a snapshot in time but i'm not certain that was it not existing in the past as

[8:27:17] Voice 37: well did other trust terms have a complete consensus or did they grapple with this issue

[8:27:24] Voice 37: i just don't have i don't know the history of it but i just wonder about that so i i think this is

[8:27:30] Voice 37: this is the key point for myself and i think we can it can be done thank

[8:27:38] Trustee Luckham: you i'm glad you got to

[8:27:39] Trustee Luckham: come back and join us so trustee middleton i see your hand up perhaps we'll wrap it up with the

[8:27:46] Trustee Luckham: chair of the governance committee well

[8:27:55] Voice 28: you'll have to turn your microphone on if you want to be heard

[8:27:57] Voice 28: i

[8:28:00] Voice 1: was using my clairvoyance skills there i think it's not very effectively thank you um yeah i

[8:28:06] Voice 1: learned a lot through the through the process i learned a lot about what it's like to be a trustee

[8:28:12] Voice 1: what it's like to be a decision maker on that large of a body and i i think this you know in

[8:28:18] Voice 1: maybe some jagged areas but this report shone a spotlight that allowed analysis and allowed

[8:28:26] Voice 1: the way forward in a very positive manner because but however saying that one must deal with what

[8:28:32] Voice 1: the spotlight found and so i would say that what we have is a decision-making body where people

[8:28:39] Voice 1: People do have different values, but we have a hope that we can work collegially to consensus.

[8:28:47] Voice 1: But if we don't deal with talking through those different values, we're by definition

[8:28:52] Voice 1: going to devolve into a political body much like any other legislature or federally, which

[8:28:58] Voice 1: is where it's about political power, which is about the votes.

[8:29:02] Voice 1: My mind went there.

[8:29:03] Voice 1: I mean, I know Trustee Rogers and I have had disagreement.

[8:29:06] Voice 1: agreement he began to at some point refer to this work as the the work of the official opposition

[8:29:12] Voice 1: and he was right because that's what it had come to in the sense that it was coming down to the

[8:29:18] Voice 1: fact of it rather than discussing values it was becoming tribalistic on the values that we thought

[8:29:23] Voice 1: we shared and the desire then to go out and get a majority of votes and trust Council and perhaps

[8:29:29] Voice 1: perhaps perform or form an electoral organization to secure votes from the public at large as we

[8:29:35] Voice 1: have an election coming up and then bring the results of that to try to affect majority at

[8:29:42] Voice 1: the trust council table now I have since been convinced by this work um that that would be

[8:29:50] Voice 1: have been to the detriment of the trust I think it's far better as an interesting point out if

[8:29:57] Voice 1: of this organization given it's relatively

[8:30:00] Voice 1: slim resources and broad mandate alignment, but to do that, we have to figure out ways

[8:30:06] Voice 1: of talking across those different values.

[8:30:08] Voice 1: And I don't think we have those tools yet.

[8:30:11] Voice 1: I think that's the great challenge of Next Trust Council, but I am pleased that we have

[8:30:15] Voice 1: the governance committee that can helpfully help equip that group with those tools to

[8:30:22] Voice 1: help make decisions from different perspectives, but to come to alignment.

[8:30:27] Voice 1: and I'm really hopeful that that can be done I guess I'm by default a member of

[8:30:32] Voice 1: that trust council by by acclamation next year and so I commit to that work

[8:30:37] Voice 1: but I think without this report I'm not sure I would have seen the objective so

[8:30:41] Voice 1: clearly and I'm very very grateful to the authors and for counsel for funding

[8:30:45] Voice 1: this report because it's allowed me to see at a personal level a way of

[8:30:51] Voice 1: interacting differently with that committee and to hope for perhaps better

[8:30:56] Voice 1: or kind of gentle interaction for all of us next time but certainly i i'm hoping more effective in

[8:31:01] Voice 1: achieving our mandate um and so i thank everyone for their participation in reading it and

[8:31:08] Voice 1: discussing it and you know some of the comments that the criticisms certainly take to heart

[8:31:13] Voice 1: but i think in some i think it's done this organization a lot of good and i hope we can

[8:31:18] Voice 1: kind of live up to what it's laid out before our feet and i think if if so we'll be a stronger

[8:31:24] Voice 1: stronger organization for the challenges of the future so thank you chair for letting me have

[8:31:29] Voice 1: those dramatic concluding words it's appreciated well

[8:31:35] Trustee Luckham: thank you for the dramatic words but uh

[8:31:37] Trustee Luckham: looks like just to be shaking wants to have a final word as well so uh

[8:31:44] Trustee Luckham: okay

[8:31:44] Voice 12: i don't need to be final although it is 5 30 um this is very uh a suggestion a pragmatic

[8:31:51] Voice 12: suggestion um that would might uh cover two points two recommendations uh and maybe at the first

[8:31:59] Voice 12: council before the executive is elected there could be a in-depth discussion like a two or

[8:32:08] Voice 12: three hour discussion maybe with some breakout groups that we have done stuff like that about

[8:32:12] Voice 12: the mandate and trustees could be given some of the excellent material we had about the history

[8:32:18] Voice 12: of the trust and the legal opinions about the mandate and a summary of discussions and maybe a

[8:32:24] Voice 12: few sort of test cases about what the mandate means to them and have those discussions that

[8:32:29] Voice 12: would be a great chance to learn about each other and see how well we do having those big

[8:32:36] Voice 12: conversations and that would then I think help with the electing executive committee members

[8:32:43] Voice 12: but also start us off by saying yep we're going to be talking about this we won't see eye to eye

[8:32:50] Voice 12: but we need to work together on it it sets a tone for um for the terms that's just a suggestion

[8:32:57] Voice 12: i won't be there thank

[8:33:01] Trustee Luckham: you laura i think that concludes those who want to speak today so let us

[8:33:07] Trustee Luckham: uh uh recess and we'll be coming back here tomorrow morning again i believe that

[8:33:19] Trustee Luckham: we'll be coming back here tomorrow morning at nine we'll be starting off with a closed session

[8:33:24] Trustee Luckham: and then picking up the pieces that we didn't cover off today from the regional planning

[8:33:30] Trustee Luckham: section and then continuing on with the rest of the agenda i'm just going to turn to dan i think

[8:33:35] Trustee Luckham: you said you're going to be running a dam's corner tonight uh

[8:33:38] Voice 22: lori i'll send out the invoice in a

[8:33:40] Voice 22: minute all

[8:33:41] Trustee Luckham: right then so um then let us get back to wherever we want to be to join

[8:33:47] Trustee Luckham: dan and anybody else that wants to join

[8:33:49] Voice 17: us and everybody

[8:33:50] Trustee Luckham: is welcome as you know

[8:33:52] Trustee Luckham: and uh we'll otherwise we'll see you tomorrow morning thanks everybody for a terrific day