Islands Trust Executive Committee regular meeting, October 5, 2022

[0:00:04] Voice 3: are we good to go lori we

[0:00:17] Trustee Fast: didn't hear anything oh can you not hear us now that's

[0:00:22] Trustee Luckham: better yeah

[0:00:23] Trustee Fast: yes we are ready to go okay

[0:00:27] Trustee Luckham: thank you very much so good morning executive committee good morning

[0:00:33] Trustee Luckham: staff um we want to thank you all for being here today uh my name is peter luckham i'm the chair of

[0:00:44] Trustee Luckham: trust council and executive committee and this is the executive committee um meeting uh for

[0:00:51] Trustee Luckham: wednesday october the first the fifth um advanced voting here in the couch and valley i don't know

[0:00:57] Trustee Luckham: if that's the same elsewhere in the province but uh that's a good thing and so want to uh

[0:01:03] Trustee Luckham: acknowledge um a meeting here across the coast salish territory here particularly on thetis

[0:01:10] Trustee Luckham: Island in the Penelope and Laxon territory. It's an honor and privilege to wake up here every day

[0:01:17] Trustee Luckham: and appreciate the rich culture and history of this place from the people that have been here

[0:01:25] Trustee Luckham: since time immemorial. I'm very appreciative of that. I'll just go around the room and do

[0:01:32] Trustee Luckham: some introductions. Starting on my screen from the top left, yours are all different than mine,

[0:01:36] Trustee Luckham: but uh sue ellen fast good morning morning bowen island counselor and uh trustee uh laura patrick

[0:01:45] Trustee Luckham: salt spring island and dan rogers uh gambier keats island and amongst did you say something dan

[0:01:58] Trustee Luckham: good

[0:01:59] Trustee Rogers: morning oh

[0:02:01] Trustee Luckham: there you go okay um so uh in the uh in the staff uh region you might

[0:02:08] Trustee Luckham: let us know where you are, but I can definitely see that CAO Russ Hotson-Piller is in Victoria.

[0:02:14] Trustee Luckham: Good morning. And Stefan Cermak, Regional Planning Manager. Welcome.

[0:02:22] Trustee Luckham: Director Claire Freider, Trust Area Services.

[0:02:29] Trustee Luckham: Lori Foster, Executive Assistant. And I think I saw Delaney Hippola there as well.

[0:02:36] Trustee Luckham: Well, correct.

[0:02:39] Trustee Fast: Morning.

[0:02:40] Trustee Fast: I see David Marler as well.

[0:02:42] Trustee Luckham: Oh, David.

[0:02:43] Trustee Luckham: Okay.

[0:02:44] Trustee Luckham: I'm not seeing him on my screen for some reason, but good morning, David.

[0:02:48] Trustee Luckham: Also, Legislative Services Manager, Director.

[0:02:54] Trustee Luckham: All right.

[0:02:55] Trustee Luckham: I think that does roundtable of introductions.

[0:02:57] Trustee Luckham: So, and welcome to members of the public that are joining us today.

[0:03:03] Trustee Luckham: We have an agenda before us.

[0:03:06] Trustee Luckham: Are there any additional items?

[0:03:08] Trustee Luckham: We had two additional items that I don't think they ended up on my printed version here.

[0:03:16] Trustee Luckham: One is a letter regarding electoral area changes.

[0:03:25] Trustee Luckham: And, Dan Rogers, you had something also that you wanted to bring to our attention?

[0:03:31] Trustee Rogers: I did.

[0:03:32] Trustee Rogers: and it's an email that I forwarded on from Susan Yates from Gabriola.

[0:03:37] Trustee Luckham: All right.

[0:03:38] Trustee Luckham: So let's put both of those items at 10.8 and 10.9, if that's all right.

[0:03:43] Trustee Luckham: No objections?

[0:03:45] Trustee Luckham: Okay.

[0:03:46] Trustee Luckham: I'm making my notes here.

[0:03:54] Trustee Luckham: That's great.

[0:03:55] Trustee Luckham: Thank you.

[0:03:56] Trustee Luckham: So then I will now adopt by general consent the agenda as amended,

[0:04:02] Trustee Luckham: if that's all right.

[0:04:04] Trustee Luckham: and i'm going to continue on on the agenda to the rising report decisions from previously

[0:04:10] Trustee Luckham: closed meetings we actually reported out at our last meeting uh uh about uh minutes that were

[0:04:17] Trustee Luckham: adopted from september the 7th just in case anybody missed that um that was done in our

[0:04:23] Trustee Luckham: last meetings but so at this meeting i had nothing to rise and report on from the previous closed

[0:04:29] Trustee Luckham: closed meeting um so indeed the next item for us would be the September 20th 2022 draft minutes

[0:04:36] Trustee Luckham: um where that rising report is indicated are there any changes to those minutes required

[0:04:44] Trustee Luckham: yes

[0:04:46] Trustee Fast: hello yeah

[0:04:47] Trustee Luckham: go ahead uh

[0:04:49] Trustee Fast: thank you I just um note that there's a typo it was uh right at the

[0:04:53] Trustee Fast: top of page five there beginning of the minutes um it was me who sent regrets not Laura Patrick

[0:05:00] Trustee Fast: for that meeting right apologies all right it's just a typo

[0:05:10] Trustee Luckham: um right then so um so then i will say that the uh minutes of september the 20th be adopted

[0:05:18] Trustee Luckham: as amended so thank you very much for that uh dark reading um so on um so the next item on our list

[0:05:28] Trustee Luckham: is the follow-up action section of our agenda.

[0:05:32] Trustee Luckham: And I'll note that in the context notes,

[0:05:35] Trustee Luckham: Russ, you suggested that we should be considering this list

[0:05:39] Trustee Luckham: with respect to our next meeting.

[0:05:41] Trustee Luckham: So perhaps I'll ask you to address those thoughts

[0:05:45] Trustee Luckham: when you do your director's report here.

[0:05:48] Trustee Luckham: And so indeed we'll go around the table

[0:05:49] Trustee Luckham: looking for your follow-up action list update

[0:05:52] Trustee Luckham: and your respective area of report.

[0:05:56] Trustee Luckham: So CAO Hudson-Piller, good morning.

[0:05:59] Trustee Luckham: I'll turn it over to you.

[0:06:00] Voice 7: Okay, thank you very much, Chair Luckham.

[0:06:02] Voice 7: Good morning, Executive Committee.

[0:06:04] Voice 7: It's always a joy to have these Wednesday meetings

[0:06:08] Voice 7: and I'm looking forward to the next couple of hours.

[0:06:12] Voice 7: Yeah, we have this meeting

[0:06:14] Voice 7: and then one other probably meeting

[0:06:16] Voice 7: where you would do a regular business, I would think.

[0:06:19] Voice 7: And so I think as we look at the follow-up action list,

[0:06:23] Voice 7: this is a good opportunity to clean this list up.

[0:06:25] Voice 7: If there's some things that have been there, maybe events have gone, have addressed the issue at hand, or indeed indicating that no further information is needed and a future executive committee

[0:06:38] Voice 1: is going to

[0:06:38] Voice 7: want that work in front of them.

[0:06:40] Voice 7: So I would encourage us as we go through there, through this list over the next few minutes, we just take a little bit of extra time and look at

[0:06:50] Voice 7: um whether we need to proceed with these items in total or we can remove some

[0:06:58] Voice 7: if you think it's appropriate so turning to um mine on page 10 um we've got uh the force

[0:07:07] Voice 7: protection briefing uh i think that you know we've had some information come back from trust council

[0:07:15] Voice 7: Council we've had a letter back from the province this is a significant piece probably the next

[0:07:21] Voice 7: executive committee or yourselves are going to you could provide some direction we know we have

[0:07:26] Voice 7: a trust Council resolution to continue this work which would necessarily have a meeting a report

[0:07:34] Voice 7: for the executive committee associated with that there isn't an imminent report for you between now

[0:07:40] Voice 7: now in the end of term associated with this.

[0:07:43] Voice 7: So I don't know whether you want to have it stay there

[0:07:45] Voice 7: and be a signal to the next executive committee or not.

[0:07:49] Voice 7: And you can see the next two items are completed.

[0:07:53] Voice 7: So I'll just briefly turn to my CAO comments, is that okay?

[0:08:00] Trustee Luckham: I see Sue Ellen fast, your hand is up, is that leftover?

[0:08:06] Trustee Luckham: Okay, over back to you then CAO Hudson-Poeh.

[0:08:09] Voice 7: Well, thanks, primarily the last couple of weeks

[0:08:11] Voice 7: or last week uh certainly we spoke uh last week and there's an update at the teleconference but

[0:08:16] Voice 7: it's been working towards uh the orientation process um developing the the first session

[0:08:25] Voice 7: and syncing it with the second i've had some good conversations with anita and it's looking like

[0:08:32] Voice 7: his offering now is an electronic offering um and uh he he thinks it's best served in sort of a

[0:08:40] Voice 7: a half day, two to three hour chunk.

[0:08:43] Voice 7: And at this point it's being tentatively scheduled

[0:08:47] Voice 7: for the eighth or the last day

[0:08:49] Voice 7: of the second session of Trust Council.

[0:08:54] Voice 7: We're working, or let's correct that,

[0:08:56] Voice 7: Laurie's working with the hotel

[0:08:58] Voice 7: around the specifics of the inaugural,

[0:09:01] Voice 7: the first day on the 17th

[0:09:03] Voice 7: and the specific associated with that,

[0:09:07] Voice 7: as well as the First Nations Address

[0:09:09] Voice 7: and a First Nations session to be provided early on the second day.

[0:09:16] Voice 7: So with that, that's a moving target.

[0:09:18] Voice 7: I think our work on the actual orientation process itself,

[0:09:22] Voice 7: we have some key themes or principles as opposed to an overarching

[0:09:28] Voice 7: this is everything that exists in your world from a legal context.

[0:09:33] Voice 7: It's more about getting up and getting going.

[0:09:35] Voice 7: and then so that's going to be the key theme practicality simplicity opportunities for

[0:09:41] Voice 7: trustees to get together so there's some rhythm and room in the in that first three-day session

[0:09:48] Voice 7: and then we'll bring the the heavy concepts as time goes on

[0:09:56] Voice 7: so there's been that work

[0:10:01] Voice 7: and really I would leave it there and respond to any questions from an elections perspective

[0:10:06] Voice 7: I've had very few calls we've sent out a couple emails just guardrail emails around

[0:10:14] Voice 7: you know incoming trustees and use of potential any of the resources of the trust making sure

[0:10:19] Voice 7: that we're in a good place there and we had a great update from David yesterday around the

[0:10:25] Voice 7: the election process and we look like we're in a good stead.

[0:10:29] Voice 7: So with that, I'll respond to any questions.

[0:10:31] Voice 7: Just keeping my remarks brief today.

[0:10:33] Trustee Luckham: Thank you, CAO Hatchim-Pillard.

[0:10:35] Trustee Luckham: Vice Chair Rogers.

[0:10:41] Trustee Rogers: Thanks, I have a couple of questions.

[0:10:45] Trustee Rogers: One is, I feel like I've been at a time warp,

[0:10:51] Trustee Rogers: but I know there was a tentative agreement.

[0:10:55] Trustee Rogers: Have you heard anything as to whether

[0:10:56] Trustee Rogers: that big collective agreement's been ratified

[0:10:58] Trustee Rogers: or where it's at or what we might know or has it actually been ratified i don't think it has

[0:11:03] Trustee Rogers: my understanding it has not and do we know the time frame for that so we have some i

[0:11:09] Voice 3: do not okay

[0:11:14] Trustee Rogers: soon well soon would be a good thing um certainty

[0:11:18] Voice 7: is helpful i

[0:11:20] Trustee Rogers: just i continue to hear

[0:11:22] Trustee Rogers: hear radio ads and uh and it confused me uh when i thought that there was a deal with that

[0:11:29] Trustee Rogers: it was still going on and certainly in fact how our how our budget is built um i think that's

[0:11:37] Trustee Rogers: actually um i think my other question i'll i'll talk to you offline about next okay thanks dan

[0:11:48] Trustee Luckham: Any other questions for the CAO?

[0:11:53] Trustee Luckham: No.

[0:11:53] Trustee Luckham: Okay.

[0:11:54] Trustee Luckham: Thank you, Russ, for your work.

[0:11:58] Trustee Luckham: Director of Legislative Services, David Mahler.

[0:12:01] Trustee Luckham: I don't actually see him on my list for some reason.

[0:12:04] Trustee Luckham: And I see Trustee Fasb's hand is up.

[0:12:08] Trustee Fast: Yeah, thank you.

[0:12:09] Trustee Fast: David Mahler is over beside Lori in the boardroom.

[0:12:13] Trustee Fast: That

[0:12:13] Trustee Luckham: explains it.

[0:12:14] Trustee Luckham: I was looking around for him.

[0:12:16] Trustee Luckham: I couldn't find him on my list.

[0:12:17] Trustee Luckham: Perfect.

[0:12:18] Trustee Luckham: Thank you.

[0:12:18] Trustee Luckham: And

[0:12:18] Trustee Fast: my question is whether we want to, when will we talk about the CAO's question regarding number one on his list, the forest protection, do we want to leave it there? Or do we want to ask him to take it off? I'm looking at page 10.

[0:12:40] Trustee Luckham: um yeah at the top there um well i think that that conclusion there would be whether or not

[0:12:48] Trustee Luckham: the work of council is done or or not or whether or not it needs to be advanced um ceo do you have

[0:12:54] Trustee Luckham: any remarks on sue ellen's suggestion there well

[0:12:59] Voice 7: i think mr chair that this is ec saying

[0:13:02] Voice 7: follow-up with this work yeah

[0:13:05] Trustee Luckham: and

[0:13:06] Voice 7: there has been some follow-up but the overriding direction from

[0:13:11] Voice 7: trust council still is in place yeah i

[0:13:16] Voice 7: think it's sort of self-evident that executive committee

[0:13:19] Voice 7: would be receiving a briefing on force protection as it matures so then the question is what is the

[0:13:28] impetus to continue work

[0:13:30] Voice 7: and i believe it's the trust council resolution to go and get

[0:13:34] Voice 7: until it's different to get section eight um authorities uh the conversations matured a bit

[0:13:44] Voice 7: with the province trust council's direction around section eight they're not warm to that one um

[0:13:51] Voice 7: but there might be the opportunity for a similar ability if there was a comprehensive

[0:13:56] Voice 7: a handsome alternative provided to the province around amending the act perhaps um and less about

[0:14:03] Voice 7: a direct section eight type of authority but i think that's going to be a conversation trust

[0:14:07] Voice 7: council is going to have as they're storming norming and working through their pieces so

[0:14:14] Trustee Fast: okay thank you that answers my question more now i think we'll see what the new trust council has

[0:14:20] Trustee Fast: to say in their strategic plan but i'd be in favor of uh leaving it there i was just checking

[0:14:27] Trustee Luckham: Right. That's worthwhile. And actually, if I don't see any other hands up, I'll get you to lower your hand, Sue Ellen.

[0:14:35] Trustee Luckham: I appreciate, Dan, that little summary you've just done there.

[0:14:41] Trustee Luckham: And that actually in and of itself is helpful and maybe is a helpful message that could be a memorandum or something,

[0:14:49] Trustee Luckham: thing, an information piece, short like you just did, that could go to a future council in order

[0:14:58] Trustee Luckham: for them to consider whether or not they want to keep this on the list or not. And then maybe that

[0:15:04] Trustee Luckham: would allow us to remove it from our follow-up action report. So I would just say that and leave

[0:15:11] Trustee Luckham: that there. And unless you wanted some direction from us, then that may or may not show up on our

[0:15:18] Trustee Luckham: next executive committee agenda and may or may not show up on a december council meeting um so

[0:15:25] Trustee Luckham: what do you think about that notion i

[0:15:29] Voice 7: think you should direct me to provide a briefing to the

[0:15:31] Voice 7: incoming executive committee regarding this the status of this project

[0:15:37] Trustee Luckham: okay can

[0:15:38] Voice 7: you get rid of

[0:15:39] Voice 7: this okay

[0:15:40] Trustee Luckham: and then we can get rid of it you're saying i

[0:15:43] Voice 7: would say remove this this is a resolution

[0:15:45] Voice 7: resolution and you turn it into what you just described,

[0:15:48] Voice 7: that would be our application.

[0:15:49] Voice 7: But the CAO provide a context report

[0:15:52] Voice 7: to the incoming executive committee

[0:15:55] Voice 7: with regards a request for forest protection authorities.

[0:16:00] Trustee Luckham: Excellent, so Dan Rogers, your hand is up.

[0:16:03] Trustee Luckham: Is that a motion you'd like to support?

[0:16:07] Trustee Rogers: Well, first of all, I know you probably misspoke you

[0:16:09] Trustee Rogers: that I summarized, but it was,

[0:16:11] Trustee Rogers: I don't want to take credit for Russ's good words.

[0:16:13] Trustee Rogers: and i was sitting here trying to figure out given i hadn't said anything what i said but

[0:16:18] Trustee Rogers: anyway my view is is that that's an okay way forward i would not remove like the issue of

[0:16:25] Trustee Rogers: protection at all from our work program because it's a correction of trust council

[0:16:30] Trustee Rogers: and you'll recall mr fair and i think the report out was that well there was a recommendation from

[0:16:37] Trustee Rogers: from the RPC to trust council to remove it as part of the trust policy

[0:16:43] Trustee Rogers: statement.

[0:16:44] Trustee Rogers: The context of that was that doesn't mean we can't continue on in other

[0:16:49] Trustee Rogers: forums besides the trust policy statement to advocate for this kind of tree

[0:16:53] Trustee Rogers: protection. It just may be more Island specific.

[0:16:57] Trustee Rogers: And I think it's obviously a far more, I wouldn't say far more.

[0:17:01] Trustee Rogers: It's a,

[0:17:02] Trustee Rogers: it's a more current and pressing issue on some islands than it is on others

[0:17:06] Trustee Rogers: where it's seen as a problem so i could um say i guess i could try and make something up as i

[0:17:15] Trustee Rogers: move that the executive committee remove activity one from the cao follow-up action list

[0:17:24] Voice 3: and add, quote, the CAO will provide a report to the incoming executive committee on the status of a request to the province for authority to do forest protection.

[0:17:56] Voice 3: action. It's a bit generic, but I think that probably gives the

[0:18:03] Trustee Luckham: gist

[0:18:04] Trustee Rogers: of what we're looking

[0:18:06] Trustee Rogers: for.

[0:18:07] Trustee Luckham: Generic's good, and I see Sue Ellen Fass is second. Any discussion? You wish to speak to it

[0:18:14] Trustee Luckham: any further? No. I'm not seeing any other concerns anywhere, so I'll just call the vote. All those

[0:18:23] Trustee Luckham: in favor, please raise your electronic hands or physical hands. And so that carries unanimously.

[0:18:31] Trustee Luckham: excellent thank you very much um so then i'll get you to lower your hand unless you have something

[0:18:37] Trustee Luckham: else and is there anything else with respect to the ceo's follow-up action report or his report

[0:18:48] Trustee Luckham: okay so then let us continue to director legislative services sitting next to laurie

[0:18:53] Trustee Luckham: foster sorry i missed you there david um over to you okay

[0:18:58] Voice 1: yeah and thank you and good morning

[0:18:59] Voice 1: executive committee. The one item I have on here, as reported out before, is something I'll be

[0:19:08] Voice 1: working on once the elections are over. So this will probably be a recommendation to the new

[0:19:14] Voice 1: executive committee, probably a prioritization of the policies and which ones need to be

[0:19:22] Voice 1: updated sooner than later. So I'll be doing that assessment as soon as possible. So that's it for

[0:19:28] Voice 1: on the follow-up action list, but I do have a very, very brief report, if you like.

[0:19:33] Trustee Luckham: Okay. Any questions from Director Mahler on his follow-up action list?

[0:19:40] Trustee Luckham: Nope. So, over to you for your report.

[0:19:42] Voice 1: Thank you. So, just on the election, today is the mandatory advanced poll day for all

[0:19:51] Voice 1: local governments across British Columbia. So, everybody has the opportunity. Polls open

[0:19:56] Voice 1: open 8 till 8 today. And then there'll be some optional ones available for local trust

[0:20:05] Voice 1: committees, local trust areas. Probably not on all the islands, but definitely in the

[0:20:11] Voice 1: regional district close proximity next week. And then the general election day is Saturday,

[0:20:17] Voice 1: October 15th. So we are getting ready for welcoming the newly elected and acclaimed

[0:20:24] Voice 1: trustees. So we're busy getting a letter with information that you need to know out to them

[0:20:31] Voice 1: as soon as we can after October 15th. That will depend partly on how close the races are in some

[0:20:39] Voice 1: of the trust areas. So we'll see how that goes. We'll also be updating our website to reflect the

[0:20:47] Voice 1: results of the election on the close of polls on October 15th. And then we're planning for

[0:20:53] Voice 1: the swearing in ceremony which will be on november 17th as well that's really all i have and any

[0:21:00] Voice 1: questions i'll try to answer them

[0:21:03] Trustee Luckham: any questions nope looks like you're okay so thank you very

[0:21:09] Trustee Luckham: much david um now going to go to director of planning service stefan cermak good morning sir

[0:21:18] Voice 5: good morning mr chair i only have one item there to report about but i actually have nothing to

[0:21:24] Voice 5: report about it i have been trying to catch up to things and this is still very much on the back

[0:21:29] Voice 5: burner having recognized that the sponsorship policy changed according to legislation but i

[0:21:35] Voice 5: have not caught up to this action request so just that's all i have thank you

[0:21:41] Trustee Luckham: okay so how about your

[0:21:42] Trustee Luckham: director report then

[0:21:43] Voice 5: i don't really have much in the way of the direct report if you're looking

[0:21:48] Voice 5: for an update for what i'm doing it's really making sure we're getting the hiring team going

[0:21:54] Voice 5: The opportunity closes soon for that and, you know, making sure that everybody's ready for the upcoming Trust Council and orientation sessions.

[0:22:03] Trustee Luckham: Okay, thank you. Any questions for the director?

[0:22:08] Trustee Luckham: Nope. Okay, so I'll just mention, I certainly had a couple of conversations with the regional planning manager for the Salt Spring office, Chris Hutton, and I've enjoyed those exchanges and look forward to working with him next week on an LTC meeting.

[0:22:26] Trustee Luckham: uh let us go to director administrative services um now do we have somebody here today

[0:22:33] Trustee Luckham: roth are you going to take we

[0:22:35] Voice 7: do not um we're um um julie's not on right now but i'm certainly

[0:22:42] Voice 7: i'm able to speak on her behalf generally um we are working through the budget process

[0:22:49] Voice 7: and where we've ended up is um not completely out of secret sequence mildly out of sequence

[0:22:55] Voice 7: points um with you know today you're going to get the first blush of some recommended budget items

[0:23:02] Voice 7: and you're going to have some comments um for us going forward that's going to go towards um the

[0:23:09] Voice 7: first draft of the budget it's unlikely it's going to be ready in its uh full form for um the meeting

[0:23:15] Voice 7: the fpc meeting so that will go to the first ec meeting after um the taking of the oath on the

[0:23:24] Voice 7: 17th 18th 19th for some comments by executive committee so that's the more full budget

[0:23:31] Voice 7: and um subsequent to that it's going to go to fpc the week after and from fpc there will be

[0:23:38] Voice 7: a recommendation for a provisional budget going to the december 8 9 10. that's the that's the

[0:23:45] Voice 7: primary piece of work as julia rejoins us and it is uh weighty as uh she pulls all those together

[0:23:53] Voice 7: so I think that's what she would communicate to you there is going to be an FPC meeting but it's

[0:23:58] Voice 7: more minor administrative for the most part or some medium administrative and that's that's all

[0:24:05] Voice 7: I ask okay

[0:24:07] Trustee Luckham: very good thank you Russ for the report and glad to hear Julia's back with us and I want

[0:24:16] Trustee Luckham: to acknowledge the work of Wanda Bowden as she was working as the acting director in her absence

[0:24:25] Trustee Luckham: Thank you to Wanda. Just a note, Russ, your audio seems to be a little odd. I don't know if there's anything can be done about that, just in case we need clarity, but I'll go now to Trustee Patrick.

[0:24:42] Trustee Patrick: We had, there were discussions about postponing the financial planning committee meeting. Have those been resolved?

[0:24:50] Voice 7: Yeah, there was a discussion late last week. And we let we landed with the discussion with the chair that there are a couple of policy updates that were worthy of continuing.

[0:25:06] Voice 7: So that's what's going to be on the agenda and that a first draft of the budget simply isn't ready to go for that meeting.

[0:25:16] Voice 7: And that's what I was referring to a couple minutes ago. That will land just after somewhere in the 23rd-ish.

[0:25:26] Voice 7: So that's when that will come forward and that will be the first opportunity for the budget as a whole to be put together.

[0:25:34] Voice 7: But keeping in mind, you're going to be discussing that right now.

[0:25:37] Voice 7: So it would be very difficult to turn that around and get ready for the meeting next week.

[0:25:42] Voice 7: So that's where we sit.

[0:25:47] Trustee Luckham: Okay.

[0:25:51] Trustee Luckham: Any further questions?

[0:25:54] Trustee Luckham: So I'm going to then, oh, Sue Ellen Fast.

[0:25:58] Trustee Fast: Yeah, just because the sound is a bit funny for some people some of the time, I'm wondering if Lori can turn the captions on if you've got that ability.

[0:26:06] Trustee Fast: I really have been finding them useful in some of the other meetings that I've

[0:26:11] Trustee Fast: been part of. So, but if it's, if it's not easy,

[0:26:16] Trustee Fast: then don't bother. Thank you.

[0:26:20] Voice 3: Okay.

[0:26:26] Trustee Luckham: Looks like that's been turned on.

[0:26:28] Trustee Luckham: I don't know how that actually works for me, but there we go.

[0:26:33] Trustee Luckham: We'll continue on any other questions.

[0:26:36] Trustee Luckham: Otherwise let's go to director trust area services,

[0:26:40] Trustee Luckham: services claire frader good morning good

[0:26:43] Voice 10: morning um so walking through your um follow-up action

[0:26:47] Voice 10: list today um we've talked about whether or not number one should stay on um i think given that

[0:26:53] Voice 10: we're now moving over term i would recommend probably taking it off and we'll just note it

[0:26:56] Voice 10: for discussion when we do circle back to having further conversations about the crown land

[0:27:01] Voice 10: agreements certainly staff are keeping it in their minds um so that would be my one one

[0:27:05] Voice 10: one recommendation to you about cleaning up the list.

[0:27:07] Voice 10: In addition, number five, which is,

[0:27:11] Voice 10: we would look to Vice Chair Fass to update

[0:27:13] Voice 10: whether we should keep number five on there,

[0:27:15] Voice 10: which is to assist Bowen with advocacy

[0:27:17] Voice 10: around Mount Gardiner and motorized vehicles.

[0:27:20] Voice 10: I have not had a request from Bowen

[0:27:22] Voice 10: come through specifically for any assistance.

[0:27:24] Voice 10: And the others, I believe, likely will stay,

[0:27:27] Voice 10: pending any further direction from you.

[0:27:30] Voice 10: So happy to take feedback around

[0:27:32] Voice 10: how you'd like us to proceed there.

[0:27:35] Voice 3: Trustee Thap.

[0:27:37] Trustee Fast: Thank you. I didn't catch when Director Freider, when you talk about number one, I see it's aquaculture and mariculture license changes.

[0:27:46] Trustee Fast: Is that what you mean?

[0:27:48] Voice 10: So when we negotiate the new protocol agreement, there was a request to that we try and get that concept captured,

[0:27:55] Voice 10: that when there was a change of species within a license on a tenure, that there would be a trigger to advise the local trust committee.

[0:28:02] Voice 10: committee. This was brought about particularly I think back in 2019 when there was concerns about

[0:28:06] Voice 10: geoduck being brought in with potentially different plastic infrastructure on tenures

[0:28:12] Voice 10: that previously been used for oysters for example something like that. Thank you.

[0:28:17] Trustee Fast: I think the word

[0:28:18] Trustee Fast: species in there would have alerted me to what it was about. I'm fine with that becoming a briefing

[0:28:25] Trustee Fast: And I'm happy to make it or you can just include it in the notes. I think the new incoming trust council will have will obviously be doing its own strategic planning and things like that. So I'll see what other people have to think about that.

[0:28:40] Trustee Fast: With regard to number five, I'd like to leave that on about the support for Bowen Island Municipality.

[0:28:46] Trustee Fast: It's still an active file.

[0:28:48] Trustee Fast: We had several meetings with, we speaking as a member of Bowen Council now, had several meetings at UBCM about this, and we're expecting more word from the province.

[0:28:59] Trustee Fast: So basically, there is still a good chance that we may need to reach out for help.

[0:29:07] Trustee Fast: So if you could leave that on there, it's still an active file.

[0:29:10] Trustee Fast: Thank you.

[0:29:11] Trustee Fast: Thank you.

[0:29:12] Trustee Fast: Over.

[0:29:15] Trustee Luckham: Okay, thank you.

[0:29:17] Trustee Luckham: Trustee, Vice Chair Rogers.

[0:29:21] Trustee Rogers: Thank you, sir.

[0:29:23] Trustee Rogers: Actually wanted to speak to both of them.

[0:29:26] Voice 3: Number

[0:29:26] Trustee Rogers: one, with respect,

[0:29:31] Trustee Rogers: I'm not sure this was part of the Crown Protocol discussion.

[0:29:35] Trustee Rogers: That's a long standing overarching discussion

[0:29:39] Trustee Rogers: about Crown lands protocol that's been going on

[0:29:42] Trustee Rogers: since i became a trustee probably before that um and so i'm a little reluctant to just take it off

[0:29:51] Trustee Rogers: when i don't recall we've ever had a report or any

[0:29:54] Trustee Rogers: suggestions to trustees as to how to how to move this item forward

[0:30:00] Trustee Rogers: I believe it was a specific request from the sort of Hornby and Denman area about how they might be

[0:30:05] Trustee Rogers: how they might be notified when when something occurs how we might get in the game and notify

[0:30:12] Trustee Rogers: them this is not a criticism about the no action because we've had an extraordinarily full plate

[0:30:17] Trustee Rogers: as you can see from your follow-up action list and what your full and follow-up action list

[0:30:21] Trustee Rogers: doesn't show which is the mountains of work we've been doing the difference including the staffing

[0:30:26] Trustee Rogers: But I think this is different than the Crownland Protocols file, which has been outstanding for a long time and mostly stymied by the continual rotation of staff through the province every time we get some traction on that.

[0:30:46] Trustee Rogers: So I actually would think that one should probably stay or at least become a briefing to the next executive committee about what it's about.

[0:30:54] Trustee Rogers: out but I'd probably just leave it rather than put the work on you to create a briefing

[0:31:01] Trustee Rogers: um I on the other hand think the one above five has sort of run its course uh we got asked this

[0:31:08] Trustee Rogers: three and a half years ago and you know what um and we were very supportive of a trust council

[0:31:14] Trustee Rogers: uh and if Bowen wants our help they can come back and ask for it um uh I mean that's sort of my

[0:31:21] Trustee Rogers: attitude it's sort of i know i've always admired salt springs approach to files that every every

[0:31:29] Trustee Rogers: once or two meetings or maybe it's every meeting uh you have a you have you bring for a list of

[0:31:36] Trustee Rogers: applications whether you're where you're making a decision as to whether to move any further forward

[0:31:40] Trustee Rogers: with them or not uh every

[0:31:42] Voice 3: six months okay

[0:31:44] Trustee Rogers: every six months and it seemed to me that that's a

[0:31:47] Trustee Rogers: a particularly useful technique that i haven't seen on other local trust committees i mean

[0:31:51] Trustee Rogers: occasionally things arise but usually it's driven by trustees and i think that's a good practice

[0:31:56] Trustee Rogers: this has been open for a while no it doesn't take up a lot of space on our thing i think

[0:32:00] Trustee Rogers: if there's a messaging reason to keep it there i think that's why we kept it there before is

[0:32:05] Trustee Rogers: to send the message we're here to help um but uh if it's i i sort of think it's sort of i've been

[0:32:12] Trustee Rogers: waiting for some requesting as it comes. So I would think that one could stay. I'd be open to

[0:32:18] Trustee Rogers: five going, but I'd listen to my friend from Bowen if she thinks there's a messaging

[0:32:21] Voice 3: reason to leave

[0:32:23] Voice 3: it there. Okay, thank you. Anything else on the follow-up action list, Sue Ellenfest?

[0:32:39] Voice 3: You didn't.

[0:32:43] Trustee Fast: Thanks, Dan, for your comments. I think it would be good if number five stayed.

[0:32:48] Trustee Fast: aid um just for the continuity um we have on bowen island the uh community opinion poll

[0:32:58] Trustee Fast: that will be going to um uh the community with their voting ballot and uh there's not a lot of

[0:33:08] Trustee Fast: information for uh bowen islanders about the kind of um uh interactions with the or collaborations

[0:33:16] Trustee Fast: with the trust that are possible.

[0:33:18] Trustee Fast: And this is one live example that I can point to.

[0:33:21] Trustee Fast: And it's possible I can anticipate

[0:33:26] Trustee Fast: a different Bowen Municipal Council

[0:33:30] Trustee Fast: because so many people aren't running.

[0:33:32] Trustee Fast: So possibly things will change

[0:33:35] Trustee Fast: or we may hear within a few weeks,

[0:33:38] Trustee Fast: even from the province was what they were,

[0:33:43] Trustee Fast: we heard from provincial staff.

[0:33:45] Trustee Fast: uh however we've heard that before it continues on i think there's a role for continuity here

[0:33:51] Trustee Fast: in um uh just the offer trust council has clearly offered support and uh so rather than removing

[0:33:59] Trustee Fast: information that could help uh bowen citizens decide how to mark their opinion poll um i would

[0:34:06] Trustee Fast: prefer to leave it there that's my um let's i'll if i'm re-elected i'll be happy to revisit it after

[0:34:14] Trustee Fast: the election.

[0:34:18] Trustee Luckham: All right. Thank you. So I'm going to ask if there's any interest in removing any

[0:34:26] Trustee Luckham: of those items that were spoken to by the director. I think out of trying to create some

[0:34:36] Trustee Luckham: efficiency, I would move that item number one, investigate options for local trust communities

[0:34:42] Trustee Luckham: with respect to being notified of agriculture, mariculture license changes, including changes

[0:34:46] Trustee Luckham: changes in species and its negotiation of protocol agreements with the province be removed from the

[0:34:51] Trustee Luckham: director's um list as an uh so i'll look for a second or anybody want to second that no all right

[0:35:01] Trustee Luckham: it stays on the list dan i

[0:35:07] Trustee Rogers: do have one one question there is

[0:35:09] Trustee Rogers: yeah

[0:35:11] Trustee Luckham: your voice is for some reason silent you're not muted it's

[0:35:17] Trustee Rogers: not working there you go that's

[0:35:19] Trustee Luckham: that's

[0:35:19] Trustee Rogers: better um that's not

[0:35:23] Voice 7: working when you lean forward it cuts out for some reason i think

[0:35:28] Trustee Luckham: that your headset microphone's not working but the laptop is okay

[0:35:33] Trustee Rogers: so um there seems to be a bit

[0:35:36] Trustee Rogers: of an overlap between three and four um and i wonder about that those are both related to the

[0:35:42] Trustee Rogers: history and heritage and dust and bones etc and um i'm just wondering whether they could be

[0:35:49] Trustee Rogers: consolidated in some fashion that makes some sense i know they did that hornby had its uh

[0:35:55] Trustee Rogers: and denman had their events i believe is that correct i

[0:35:59] Voice 10: believe just denman at this stage oh

[0:36:01] Trustee Rogers: just just denman um uh and salt did salt spring occur no

[0:36:09] Voice 10: yeah

[0:36:11] Trustee Rogers: i think i think the i don't know

[0:36:13] Trustee Rogers: i think tpc just sort of has to our staff has to just sort of revisit the whole plan related

[0:36:18] Trustee Rogers: of that and reboot it um sorry go ahead yeah

[0:36:23] Voice 10: we will do that we'll clean this up and present it

[0:36:26] Voice 10: as one item yeah

[0:36:27] Trustee Rogers: and i and i just think it needs to be i'm not i'm missing perhaps the wrong phrase

[0:36:32] Trustee Rogers: to use but it just needs the whole it was very exciting when it was coming and i think it's still

[0:36:37] Trustee Rogers: exciting and very worthwhile but it's just the whole idea needs to be rebooted when we're sort

[0:36:43] Trustee Rogers: of in a place where we can go out there and i don't know what the what the status is of the um

[0:36:48] Trustee Rogers: of the filmmakers and the presenters,

[0:36:50] Trustee Rogers: but it probably needs to go back out there.

[0:36:53] Trustee Rogers: I would highly recommend that be brought

[0:36:55] Trustee Rogers: to the Trust Programs Committee early in the new term

[0:36:59] Trustee Rogers: as an exciting project for them to do around it.

[0:37:03] Trustee Rogers: Because it was very well received on Galliano.

[0:37:05] Trustee Rogers: I think it was well received on Denman.

[0:37:08] Trustee Rogers: And I think it's a great project, so.

[0:37:12] Voice 3: Thank you.

[0:37:14] Trustee Luckham: Okay.

[0:37:15] Trustee Luckham: Okay. Nothing else on the Director of Trust Area Services follow-up action list?

[0:37:22] Trustee Luckham: No. So do you have a report for us?

[0:37:24] Voice 10: Just a short one. Just the focus of the team right now is preparing for budget consultation.

[0:37:29] Voice 10: We're going to bring the previous survey to a financial planning committee just to get some initial direction in terms of any changes that they might want to advise to the next term.

[0:37:41] Voice 10: also we're working around staffing for communications and our senior intergovernmental

[0:37:46] Voice 10: policy advisor of course supporting orientation we're working with statistics canada and exploring

[0:37:52] Voice 10: options for developing infographics around the census data also preparing to support the housing

[0:37:58] Voice 10: advocacy request that trust council made in september and finally i just made a note earlier

[0:38:03] Voice 10: in the meeting you had a conversation around when the bcgeu collective agreement vote is and i wanted

[0:38:08] Voice 10: to let you know i looked it up and it closes on october 17th thank you

[0:38:14] Voice 3: okay

[0:38:16] Trustee Luckham: very good thank you

[0:38:17] Trustee Luckham: any questions for the director no okay so thank you for all your work and support claire um so

[0:38:25] Trustee Luckham: now i'm going to go to uh local trust committee chair update and my screen shows me is to ellen

[0:38:30] Trustee Luckham: fast and rogers laura patrick well

[0:38:34] Trustee Fast: thank you chair um i would uh just let you know that um

[0:38:39] Trustee Fast: At the Bowen Island Municipality's council meeting last week that I wasn't at, but they did pass the site alteration bylaw, which includes clearing and soil disturbance and drainage changes.

[0:38:56] Trustee Fast: People now have to come to staff before doing that kind of work.

[0:39:02] Trustee Fast: and uh we uh municipality also passed the conservation development policy which is uh

[0:39:10] Trustee Fast: based on the idea of nature needs half and um uh i mentioned these before but i've confirmed them

[0:39:18] Trustee Fast: and then um we've got election pages up that include uh the community opinion poll about

[0:39:26] Trustee Fast: about whether people think that Bowen Island Municipality

[0:39:30] Trustee Fast: should renegotiate the Islands Trust expense formula

[0:39:38] Trustee Fast: and for tax requisition.

[0:39:41] Trustee Fast: And so you're welcome to take a look at that.

[0:39:43] Trustee Fast: I had Islands Trust Conservancy meeting yesterday.

[0:39:49] Trustee Fast: So we did a whole bunch of things

[0:39:51] Trustee Fast: and I'll just whip through them here

[0:39:54] Trustee Fast: because some of them relate to islands that we're on. We passed the Sandy Beach Nature Reserve

[0:40:04] Trustee Fast: Covenant on Gambier-Keats local trust area. So that's, there's a new name for that, Hoak Pas

[0:40:14] Trustee Fast: is the name for that part of Keats Island, not Lechtines anymore. So Kate Louise Stamford has

[0:40:24] Trustee Fast: more information about that uh if she hasn't already talked to you dan um we um passed the

[0:40:31] Trustee Fast: enchanted forest covenant uh had a tree planting project for areas of blowdown this is of interest

[0:40:37] Trustee Fast: with the relating to um uh winter storms with climate change uh more disturbance to forests

[0:40:45] Trustee Fast: and uh so we um uh approved the tree planting project with a few changes such as uh

[0:40:54] Trustee Fast: uh, uh, more than just a couple of species and, um, more than just a couple of more than

[0:41:00] Trustee Fast: just one age range, uh, to, um, and some follow-up, uh, to keep them alive. Um,

[0:41:11] Trustee Fast: we passed the ITC budget request. So that will be coming to the next trust council.

[0:41:16] Trustee Fast: Uh, we had a business case for first nations engagement capacity and, um, we, uh, passed

[0:41:22] Trustee Fast: that's a limited project and um uh and a few other things so um tomorrow i've got uh two um ltc

[0:41:31] Trustee Fast: meetings by zoom denman about farming and uh hornby uh to begin the uh targeted ocp review

[0:41:41] Trustee Fast: um so that's it for me thank you very

[0:41:45] Trustee Luckham: good uh thank you um bless your fast um dan rogers

[0:41:50] Trustee Luckham: um

[0:41:51] Trustee Rogers: i have a question for uh trustee fast if she can't answer i'll find someone else but um

[0:42:00] Trustee Rogers: um my understanding is the name and i can't pronounce it yet the name you gave for sandy

[0:42:06] Trustee Rogers: beach is specifically about sandy beach like that area and not the island in general um am i is that

[0:42:14] Trustee Rogers: your understanding i

[0:42:16] Trustee Fast: believe it's a uh hoax is the is the um uh words i remember and uh i heard

[0:42:24] Trustee Fast: that it was about that uh corner of that whole uh end of keats island and um trustee um stamford

[0:42:36] Trustee Fast: will have more info she was taking notes and

[0:42:40] Trustee Rogers: i'm just curious as to where that info came from

[0:42:43] Trustee Rogers: because I have been searching for quite some time.

[0:42:46] Trustee Rogers: Did it come from staff?

[0:42:48] Trustee Fast: Staff had been in touch with Squamish Nation,

[0:42:53] Trustee Fast: and I'm not sure who exactly it was,

[0:42:58] Trustee Fast: but that came from the source, from the nation.

[0:43:04] Trustee Rogers: Okay, thank you.

[0:43:08] Trustee Rogers: Thank you.

[0:43:09] Trustee Rogers: so um uh i i try to remember how much i told you on our phone call last wednesday but i've had a

[0:43:20] Trustee Rogers: very busy uh week starting on um september the uh i've lost track of my time um i guess it would

[0:43:31] Trustee Rogers: have been the the 17th or the 24th um so we had a a special uh meeting on the 24th of september

[0:43:40] Trustee Rogers: on galliano um that was a cim around crystal mountain um uh we there is it's a bit unfortunate

[0:43:50] Trustee Rogers: that we weren't able to get to public hearing on crystal mountain but we were not

[0:43:55] Trustee Rogers: um so but we've had a community information meeting so it will be up to the next set of

[0:44:00] Trustee Rogers: trustees what they wish to do is that whether to take it to to uh to public hearing or not

[0:44:06] Trustee Rogers: um it was the well attended uh and i think a very well uh presented to cim um the 26th then i had

[0:44:17] Trustee Rogers: main island uh main topic of discussion was the housing project there uh and there was some

[0:44:24] Trustee Rogers: motions passed to move it to cim and public hearing before the end of the term um that has

[0:44:31] Trustee Rogers: has now been amended.

[0:44:34] Trustee Rogers: We still have our CIM scheduled for the 24th of October

[0:44:39] Trustee Rogers: due to a, I actually don't know the details,

[0:44:43] Trustee Rogers: but I'll just say a concern about proper notification

[0:44:46] Trustee Rogers: having been given to the referral agencies

[0:44:49] Trustee Rogers: and that it was referred out properly.

[0:44:50] Trustee Rogers: It was determined that the public hearing could not occur

[0:44:54] Trustee Rogers: before this term was out.

[0:44:57] Trustee Rogers: And so now we have an RWM that's going around to move the public hearing itself beyond the beginning of the next term.

[0:45:08] Trustee Rogers: But we're still going to have the community information meeting on the 24th of October, which will be interesting because by then the election will be over.

[0:45:22] Trustee Rogers: uh on the 27th uh of september we had the um we had our regular galeana local trust committee and

[0:45:33] Trustee Rogers: we gave third reading to the what's called the galley affordable housing it might even be on

[0:45:41] Trustee Rogers: our agenda later today so i can talk to it then uh we also had a fulsome talk about a variety of

[0:45:46] Trustee Rogers: other things um and had a good meeting we then canceled the last meeting of the year uh on

[0:45:54] Trustee Rogers: galliano which would have been sometime before trust council but it was like november the 8th

[0:46:00] Trustee Rogers: so that meeting is uh not going ahead um and then on the 29th no i don't know yeah 29th of september

[0:46:12] Trustee Rogers: i last thursday i was on gabriola um for what i thought might be the last local trust committee

[0:46:20] Trustee Rogers: um we had a very fulsome agenda including um uh moving forward with the ecological protection

[0:46:28] Trustee Rogers: zone on the island dealing with a couple of applications uh there's a a lot of discussion on

[0:46:36] Trustee Rogers: on Gabriela related to an adaptation of the Salt Spring

[0:46:43] Trustee Rogers: RWM around enforcement on unlawful dwellings

[0:46:49] Trustee Rogers: that I gather has been through Salt Spring and North Pender.

[0:46:53] Trustee Rogers: We had a very long discussion

[0:46:55] Trustee Rogers: and lots of submissions around that.

[0:46:57] Trustee Rogers: There's a staff report that you might want to see

[0:47:00] Trustee Rogers: trustee Patrick from the bylaw enforcement

[0:47:03] Trustee Rogers: recommending alternative language it's been referred back to the HAPC and to the APC for

[0:47:12] Trustee Rogers: comment and there's some other things around heritage commissions I will say and I will be

[0:47:19] Trustee Rogers: asking this question a little bit later it came as a bit of a surprise when it was reported that the

[0:47:24] Trustee Rogers: because out of the heritage commission the proposal for that came the discussion that

[0:47:29] Trustee Rogers: while we have heritage overlay mapping happening at the trust that that may be um have been set

[0:47:35] Trustee Rogers: aside by the trust uh and uh i anyway we had a discussion about that that issue is still on the

[0:47:42] Trustee Rogers: back burner we're not we've put it on the um setting up a heritage commission is being set on

[0:47:46] Trustee Rogers: the on the um agenda for the next local trust committee um and then we had a long discussion

[0:47:53] Trustee Rogers: about having another meeting and both trustees

[0:47:59] Trustee Rogers: were okay with doing that.

[0:48:01] Trustee Rogers: So we're having one on the,

[0:48:02] Trustee Rogers: I think it's the 27th of October.

[0:48:07] Trustee Rogers: So there's another LTC meeting that day.

[0:48:10] Trustee Rogers: It will have a few applications on it

[0:48:12] Trustee Rogers: and the conclusion of some of these matters

[0:48:15] Trustee Rogers: as we go forward.

[0:48:16] Trustee Rogers: I don't think it'll be really, I should never say this.

[0:48:18] Trustee Rogers: I don't think it'll be a long meeting, but it's going ahead.

[0:48:21] Trustee Rogers: had uh so i have two more meetings one on the 24th and one on the 27th um i will just say that uh

[0:48:29] Trustee Rogers: on friday on keats uh for the first time um there was well i shouldn't say for the first time but

[0:48:38] Trustee Rogers: it probably i mean the first time in a sort of a public center where the whole community was

[0:48:43] Trustee Rogers: invited. We had an Indigenous Truth and Reconciliation event. It was a gathering

[0:48:54] Trustee Rogers: over at Keats Camp with Squamish elders by the name of Wendy Charbonneau who

[0:49:01] Trustee Rogers: sang a quite powerful trilogy that had been written for her or written with her

[0:49:10] Trustee Rogers: and storytelling about her upbringing in North Vancouver as a member of the Squamish.

[0:49:15] Trustee Rogers: She was a residential school survivor.

[0:49:18] Trustee Rogers: It was great to see about 30 people attend that and sort of the beginning of that conversation.

[0:49:25] Trustee Rogers: And we'd like to have more of that.

[0:49:27] Trustee Rogers: And I'd like it to be centered around Sandy Beach's area because it was such an important

[0:49:32] Trustee Rogers: area for the Squamish Nation.

[0:49:35] Trustee Rogers: So that was really great.

[0:49:37] Trustee Rogers: I didn't organize it, but I participated in it, so it was great to have happen on the island.

[0:49:43] Trustee Rogers: And I think that's my whole report. Thank you very much.

[0:49:48] Trustee Luckham: Thank you, Dan. Let's go to Laura Patrick, unless there's any questions.

[0:49:54] Trustee Luckham: Don't see any. Laura Patrick.

[0:49:57] Trustee Patrick: Good morning, good morning. I had a North Pender meeting last Thursday.

[0:50:06] Trustee Patrick: there was um a development permit on little shell island it's a very small island that

[0:50:16] Trustee Patrick: had changed hands roughly within the last year the owner um despite no information being shared

[0:50:28] Trustee Patrick: with the owner regarding potential for archaeological site the owner did due diligence

[0:50:33] Trustee Patrick: agents hired went to the archaeological branch got himself educated they did a study and also

[0:50:40] Trustee Patrick: found that there was a burial ground that was an imminent danger of it was being eroded away

[0:50:47] Trustee Patrick: he proceeded he got a heritage permit and then got talking with the island's trust staff and

[0:50:57] Trustee Patrick: worked through the various development permits and things that needed to have for the for the

[0:51:01] Trustee Patrick: project as well as contacting the say out and had a letter from say out full agreement to

[0:51:07] Trustee Patrick: to do immediate restoration on that site to protect it from further erosion

[0:51:14] Trustee Patrick: the the planner did give the trustees a heads up in the summer that this permit was coming and that

[0:51:20] Trustee Patrick: highly likely when that the permit finally was in their hands that the restoration work was likely

[0:51:25] Trustee Patrick: going to be well underway, if not completed, when they received the application due to

[0:51:31] Trustee Patrick: the urgency of getting the repair, the protection in place for this low-lying burial ground.

[0:51:40] Trustee Patrick: That indeed was the case when we saw the permit last Thursday.

[0:51:44] Trustee Patrick: The owner and his consultant had flown in to be at the meeting and present, very engaged

[0:51:51] Trustee Patrick: in understanding of the island.

[0:51:54] Trustee Patrick: where trustees were were a little rough on them because of the the fact that the work had already

[0:52:01] Trustee Patrick: started and they were a little little rough on staff as well of why why they were seeing this

[0:52:05] Trustee Patrick: in such a delayed state however when we had our development permit delegation by law later in the

[0:52:14] Trustee Patrick: meeting they chose not to move on it so that continues to be a challenge there there was

[0:52:21] Trustee Patrick: Also, Sydney Island, there's been a change in the strata governance there, or the people that are managing the island, as well as they've seen changes since the pandemic.

[0:52:35] Trustee Patrick: Sydney Island has had much, much greater interest and growth on the vacant lots that were there, and they have requested a kind of a cleaning up of some of the issues in the land use bylaws, primarily around the use of trailers on the property,

[0:52:57] Trustee Patrick: as well as they have some common cabins for lack of another word that are in the common land that

[0:53:05] Trustee Patrick: they wanted to be able to increase because they were finding because people there were no you

[0:53:11] Trustee Patrick: know there's no temporary place for someone to to stay when they're deciding what to do with their

[0:53:17] Trustee Patrick: lot and how to develop it that they you know people were hauling on trailers and various

[0:53:22] Trustee Patrick: equipment and they wanted to put some controls around that so I think it's good to see the

[0:53:29] Trustee Patrick: ongoing relationship with the Sydney Island Strata and cleaning up some of these these issues

[0:53:37] Trustee Patrick: and as I as I said the development the delegation of development permits did not occur and has been

[0:53:48] Trustee Patrick: deferred to the new term they do have one more meeting coming up on october 27th they had earlier

[0:53:56] Trustee Patrick: in the meeting decided that they didn't want any conversations on the land use bylaw to occur in

[0:54:01] Trustee Patrick: that meeting and then they changed their minds and they want to do some house further resolutions

[0:54:07] Trustee Patrick: to leave leave the land use bylaw in a kind of state of their you know where they would like to

[0:54:15] Trustee Patrick: to see it um for the next term i will not be able to chair that meeting on october 27th as i'll be

[0:54:22] Trustee Patrick: away um i'm hoping so well and fast is my backup person it will be a virtual meeting we did we did

[0:54:28] Trustee Patrick: move that to be a virtual meeting on the 27th and of course the october 1st meeting that was going

[0:54:35] Trustee Patrick: to happen last saturday the community information meeting was um uh postponed i guess until the new

[0:54:41] Trustee Patrick: term and that's north pender i

[0:54:47] Trustee Fast: can i am available on the october 27th if that meeting comes about

[0:54:52] Trustee Fast: thank you i can do that all right great i'll let robert know thank you okay

[0:55:00] Trustee Luckham: very good thank you

[0:55:01] Trustee Luckham: very much laura um so now from my own quarter um haven't had any ltc meetings at this juncture

[0:55:11] Trustee Luckham: since our last telecon.

[0:55:14] Trustee Luckham: Anyway, I'm certainly looking forward

[0:55:16] Trustee Luckham: to our meeting on Salt Spring next week.

[0:55:20] Trustee Luckham: Just want to let you know,

[0:55:21] Trustee Luckham: I did attend the Saanich Inlet Forum

[0:55:28] Trustee Luckham: in Brentwood Bay last week.

[0:55:33] Trustee Luckham: I'll just let you know that I actually traveled

[0:55:35] Trustee Luckham: by bicycle from Mill Bay to Brentwood Bay

[0:55:38] Trustee Luckham: and that worked out really well

[0:55:39] Trustee Luckham: with respect to traveling on the ferry

[0:55:41] Trustee Luckham: and getting back and forth in a timely manner

[0:55:44] Trustee Luckham: without having to be concerned about traffic and overloads.

[0:55:49] Trustee Luckham: And I'll just let you know that that was an interesting forum,

[0:55:53] Trustee Luckham: very different than what I was anticipating.

[0:55:56] Trustee Luckham: There was probably between 100 and 200 people attending

[0:56:02] Trustee Luckham: because there was two quite lively topics,

[0:56:06] Trustee Luckham: which as it turned out after the break

[0:56:08] Trustee Luckham: was what most of the people were interested in

[0:56:11] Trustee Luckham: because it was a smaller group after the break.

[0:56:15] Trustee Luckham: But the two topics of significant interest there

[0:56:19] Trustee Luckham: by two advocacy groups, I guess,

[0:56:23] Trustee Luckham: would be the way to phrase it,

[0:56:25] Trustee Luckham: is a lot of concern expressed about the ongoing work

[0:56:30] Trustee Luckham: on what are now Malahat lands at the old Bamberton quarry site,

[0:56:35] Trustee Luckham: as apparently there's some clear cutting going on on the side of the mountain

[0:56:40] Trustee Luckham: and a lot of concern about erosion and contaminants blowing into Saanich Inlet.

[0:56:52] Trustee Luckham: Anyway, I'll just leave that there.

[0:56:53] Trustee Luckham: The other item, happy to talk to anybody further about the details of it,

[0:56:59] Trustee Luckham: but the other item was the biosolid waste disposal from the sewage effluent

[0:57:05] Trustee Luckham: that's processed that was originally planned to be trucked by barge to some other location for

[0:57:13] Trustee Luckham: proper disposal or use or recapturing the fuel or energy content of such waste. That apparently

[0:57:26] Trustee Luckham: has not been successful. So the bulk of that is actually getting re-diverted to the Heartland

[0:57:31] Trustee Luckham: on dump. And that has a lot of folks upset as well. There were a couple of other items on the

[0:57:39] Trustee Luckham: agenda, one of which that I spoke to, and in fact, just really acknowledged the work of John Rowe

[0:57:49] Trustee Luckham: and the Dead Boat Society. He gave a presentation and an update on the work that they've been doing,

[0:57:54] Trustee Luckham: which is obviously ongoing, but did take the opportunity to stand up

[0:58:01] Trustee Luckham: and acknowledge the championing work that John Rowe has done all these years.

[0:58:09] Trustee Luckham: And that received a hearty length of applause and thanks to John Rowe

[0:58:18] Trustee Luckham: for all the work he's done all these years.

[0:58:21] Trustee Luckham: so um that i think we'll just cover that meeting off i plan on making some notes i'm just looking

[0:58:29] Trustee Luckham: at my notes here but i'll have some notes and circulate them particularly to the salt spring

[0:58:34] Trustee Luckham: ltc and ec um so that you're aware of what was going on there um and then i have an advocacy

[0:58:41] Trustee Luckham: item for this fetus ltc that i'll share with you when we get to the advocacy section so that

[0:58:46] Trustee Luckham: covers it for my report of course there's always lots of correspondence and conversation with people

[0:58:51] Trustee Luckham: about freighter anchorages that seems to be rising its head again and I'll speak to that when we get

[0:58:57] Trustee Luckham: to that report later in our agenda. So I think that concludes local trust committee updates and

[0:59:05] Trustee Luckham: I'm going to then go just over to Sue Ellen Fast for the highlights of the non-trust

[0:59:09] Trustee Luckham: consternancy July 13th meeting. Thank you for bringing this item and being on the board.

[0:59:14] Trustee Luckham: Well,

[0:59:16] Trustee Fast: thank you. I've reported already on yesterday's meeting, October the 4th. And these highlights are from July 13th. And I'll just leave them there in the record for the incoming executive committee, I guess, to look at. Thank you. Unless anyone's got questions.

[0:59:36] Trustee Luckham: Okay, any questions? No.

[0:59:39] Trustee Luckham: note okay so i'll just not a question but just maybe add an additional remark is there is an

[0:59:45] Trustee Luckham: opening on the board of which that uh applications for that opening closes on the 7th i think this

[0:59:52] Trustee Luckham: friday and um that's important to find somebody to fill that uh role i

[1:00:00] Trustee Luckham: have actually passed on that application to an interest from a First Nation that was interested

[1:00:07] Trustee Luckham: in how they might participate on the Allens Trust in a meaningful way. And certainly we know that

[1:00:12] Trustee Luckham: there are legislative difficulties with that, but I think clearly an appointment on the Allens

[1:00:18] Trustee Luckham: Trust Conservancy would be a step in the right direction in my mind. And so I'd pass that

[1:00:23] Trustee Luckham: that information on, and we'll see how that unfolds. But certainly anybody is welcome to

[1:00:31] Trustee Luckham: apply for that position open on the Conservancy. They are looking for some specific skill sets, so

[1:00:38] Trustee Luckham: that would be great. So I'm going to continue on then now. We're at 10 o'clock. Are we okay to

[1:00:47] Trustee Luckham: just continue on at this point any objections looking to the boardroom nope nothing so then

[1:00:55] Trustee Luckham: this is um our next most important role here at the executive committee is bylaws for approval

[1:01:00] Trustee Luckham: and consideration on the first one on our list today is salt spring island local trust committee

[1:01:07] Trustee Luckham: bylaw number five to six um this is a land use bylaw amendment here for a decision and if you

[1:01:16] Trustee Luckham: you bear with me a moment, I'll just get caught up on my package to what page that is on.

[1:01:22] Trustee Luckham: This has, and as the chair of Salt Spring LTC, perhaps I'll just carry the day and see if there's

[1:01:30] Trustee Luckham: anything that perhaps the regional planning manager might like to add or trust the Patrick.

[1:01:39] Trustee Luckham: So this is bylaw number, in fact, I'm just going to simply make a motion and then I'll speak to

[1:01:45] Trustee Luckham: of the motion. I move that the Islands Trust Executive Committee approve Salt Spring Island

[1:01:48] Trustee Luckham: Local Trust Committee By-law number 526, cited as Salt Spring Island Address By-law number 355,

[1:01:53] Trustee Luckham: 1999, Amendment number 3, 2021, in accordance with Section 27 of the Islands Trust Act.

[1:02:00] Trustee Luckham: So do I have a seconder? And then I'll speak to it. So seconded by Trustee Patrick. Thank you

[1:02:05] Trustee Luckham: very much. So this by-law does a number of important things. And I know that you've read

[1:02:12] Trustee Luckham: the the package but uh essentially allowing uh farm worker dwelling on properties uh zoned in

[1:02:18] Trustee Luckham: agricultural one and two uh changes some uh aspects of the the bylaw to comply with their

[1:02:27] Trustee Luckham: agricultural land commission regulations updates that we've seen this in the last bit it also

[1:02:35] Trustee Luckham: implements a maximum dwelling unit size and provides the opportunity to increase density

[1:02:41] Trustee Luckham: for farm worker housing on non-agricultural land by utilizing unrealized subdivision potential.

[1:02:50] Trustee Luckham: So this went to a public hearing. Certainly, we had some feedback, and that's listed here,

[1:02:59] Trustee Luckham: but the LTC is choosing to advance this. So certainly, we'd seek any questions.

[1:03:06] Trustee Luckham: Regional Planning Manager Cermak, do you have anything else that I've missed that

[1:03:10] Trustee Luckham: It should be mentioned on this bylaw.

[1:03:14] Voice 5: Thank you, Mr. Chair.

[1:03:15] Voice 5: I'm glad to report I got a promotion to director, just to be cheeky.

[1:03:20] Voice 5: Yeah, thank you.

[1:03:22] Voice 5: And no, I think you summarized all the key points well.

[1:03:25] Voice 5: Thank you.

[1:03:27] Trustee Luckham: I'll just provide Trustee, South Spring Trustee Patrick, do you have any remark?

[1:03:35] Trustee Patrick: No, other than, I mean, this is, again, glaring representation of the communication aspect.

[1:03:41] Trustee Patrick: I think that these things are complicated

[1:03:45] Trustee Patrick: and what is allowed, how does it become allowed?

[1:03:51] Trustee Patrick: I think people, just the communications

[1:03:54] Trustee Patrick: that this is allowed, does that mean

[1:03:56] Trustee Patrick: I can just go build this now,

[1:03:57] Trustee Patrick: but I still need a building permit

[1:03:58] Trustee Patrick: and all of those things that still need to be done

[1:04:01] Trustee Patrick: to get to a legal dwelling.

[1:04:02] Trustee Patrick: So there's a lot to do for communications.

[1:04:08] Trustee Luckham: Indeed.

[1:04:09] Trustee Luckham: So Trustee Faust and Rogers, you have some questions.

[1:04:12] Trustee Fast: Yes, thank you, Chair. My question is on page 16, the bottom bullet. I'm wondering if somebody could explain what the sterilized further subdivision potential means there. I couldn't quite, I'm not sure I understand that.

[1:04:31] Trustee Luckham: Okay, I see Trustee Patrick has ended up, perhaps.

[1:04:33] Trustee Luckham: Well,

[1:04:35] Trustee Patrick: I think this piece came, as you know, we have lots of farms that are farms that are not on ALR, but are still critical to the rural nature of what our islands are.

[1:04:46] Trustee Patrick: And the farm families there, they're still concerned about how generational transfer of farms, how do they get the dwellings that they can have.

[1:04:56] Trustee Patrick: And so this was a way of addressing that by, because we, it does two things to try to keep those farms whole, but a lot of them have subdivision potential. So this offered them an opportunity to exchange by through covenant, sort of give up that subdivision potential and exchange that for dwellings in the hopes that it remains the farm whole and gives additional dwellings to allow that generational or farm worker housing.

[1:05:26] Trustee Fast: Thank you. Saying exchange by covenant clarifies that for me because it wasn't, I couldn't get it.

[1:05:34] Trustee Fast: Okay, thank you. And then on page 20, the comments from the Agricultural Land Commission speak about inconsistencies with bed and breakfast uses in the ALR.

[1:05:48] Trustee Fast: And how was that resolved?

[1:05:55] Trustee Luckham: Which comment are you referring to?

[1:05:57] Trustee Luckham: to agricultural

[1:05:58] Trustee Fast: land commission yeah

[1:06:00] Trustee Luckham: there's a ton of them here in

[1:06:01] Trustee Luckham: the world third

[1:06:02] Trustee Fast: one down

[1:06:03] Trustee Fast: thank

[1:06:04] Trustee Luckham: you um

[1:06:05] Trustee Fast: and uh second response says note inconsistencies with bed and breakfast uses i'm

[1:06:11] Trustee Fast: just wondering how you clarified that because this comes up in obviously denman hornby and

[1:06:17] Trustee Fast: other places too thank you yeah

[1:06:21] Trustee Luckham: if i'm not mistaken uh there was no additional work done

[1:06:25] Trustee Luckham: we just, because the ALC said there were no objections to the bylaw, but that's just a note

[1:06:32] Trustee Luckham: that we just would need to consider advancing.

[1:06:36] Trustee Fast: Thank you.

[1:06:38] Trustee Luckham: Trustee Rogers.

[1:06:44] Trustee Rogers: Thanks. Interesting bylaw. Am I correct? This is not the bylaw that has attracted a lot of

[1:06:53] Trustee Luckham: That's correct. Bylaw 530 is the one that's attracted a lot of attention.

[1:06:57] Trustee Luckham: And it's presently being reconsidered.

[1:07:01] Trustee Luckham: So

[1:07:01] Trustee Rogers: my question is, and it's fine.

[1:07:05] Trustee Rogers: I mean, I totally support it.

[1:07:07] Trustee Rogers: You guys do your work.

[1:07:08] Trustee Rogers: I'm just curious about two things.

[1:07:09] Trustee Rogers: One is it appears your advisory planning commission and your agricultural advisory planning commission came with different recommendations.

[1:07:18] Trustee Rogers: One said expand this to don't restrict housing to agriculture.

[1:07:23] Trustee Rogers: And the other one said restrict it to agriculture.

[1:07:27] Trustee Rogers: Or at least that's the way I understand it. But as I understand it, you at the end of the day, this only addresses housing related to agriculture. Am I correct? There, I see Trustee Patrick.

[1:07:40] Trustee Luckham: Yeah, Trustee Patrick, go ahead.

[1:07:43] Trustee Patrick: Yes, this was, this actually was a staff initiated project when the ALC changed their housing permissions.

[1:07:54] Trustee Patrick: and um and so you know the project from the beginning was more or less just trying to

[1:08:01] Trustee Patrick: catch up with what the ALC now allowed and through our ongoing we we have uh you know

[1:08:08] Trustee Patrick: worked hard to improve the communications with the agricultural community on the island we hold

[1:08:12] Trustee Patrick: four meetings a year especially with them um I think they they want to address a lot more than

[1:08:19] Trustee Patrick: the issues from the ALC. So this project will not end the day with working on agricultural

[1:08:25] Trustee Patrick: housing on the island. It resolves and brings the two rules closer together, but we still need to

[1:08:33] Trustee Patrick: do more work to resolve the ongoing challenges of how do we get more farm workers on this island

[1:08:38] Trustee Patrick: that can be housed.

[1:08:41] Trustee Rogers: But at the end of the day, am I correct that this, other than the maximum

[1:08:46] Trustee Rogers: square footage it only addresses agricultural house correct

[1:08:50] Trustee Patrick: yes the the

[1:08:51] Trustee Patrick: farmlands i think they

[1:08:53] Trustee Patrick: have to have their bona fide you know something so there's a test okay

[1:08:58] Trustee Rogers: so my other question i'm

[1:08:59] Trustee Rogers: just curious how the 500 meters maximum house size got put in here because that as i understand it

[1:09:06] Trustee Rogers: that's for everything isn't it on the island that's

[1:09:10] Trustee Patrick: a very good question um that is from the

[1:09:13] Trustee Patrick: the ALC sets that housing size.

[1:09:15] Trustee Patrick: And

[1:09:16] Trustee Rogers: I thought the 500 meters for all zones is that it's still,

[1:09:19] Trustee Rogers: that's how

[1:09:19] Trustee Patrick: staff chose to, to address the, put it in.

[1:09:27] Trustee Rogers: So now it, well, staff chose the LTC approved it.

[1:09:34] Trustee Rogers: But so at the end of the day,

[1:09:36] Trustee Rogers: you now have a maximum square footage or square meterage on salt spring for

[1:09:42] Trustee Rogers: any house. Is that correct?

[1:09:44] Trustee Patrick: That would be true.

[1:09:46] Trustee Rogers: Wow.

[1:09:47] Trustee Rogers: Okay.

[1:09:48] Trustee Rogers: Thank you.

[1:09:51] Trustee Luckham: All right.

[1:09:53] Trustee Luckham: And so the recommendation is this is compliant with the OCP and that does not affect the policy statement.

[1:10:02] Trustee Luckham: So I'll call for the vote, if that's all right.

[1:10:05] Trustee Luckham: All those in favor?

[1:10:08] Trustee Luckham: Any opposed?

[1:10:11] Trustee Luckham: None opposed?

[1:10:12] Trustee Luckham: That carries.

[1:10:13] Trustee Luckham: Thank you very much for the questions,

[1:10:16] Trustee Luckham: and thank you for advancing the work of the Salt Spring LTC.

[1:10:19] Trustee Luckham: So the next two items here are both from Galliano Island,

[1:10:23] Trustee Luckham: and I'll turn to the chair of Galliano LTC

[1:10:26] Trustee Luckham: to determine if he wants to address them

[1:10:27] Trustee Luckham: or ask for staff advice.

[1:10:31] Trustee Rogers: No, I can address it if you just give me one minute.

[1:10:41] Trustee Rogers: Okay, so the first bylaw was a,

[1:10:49] Trustee Rogers: first two bylaws, the first package,

[1:10:51] Trustee Rogers: it's 231 and 232 was a very i'll call it a very short project of the ltc we got to the beginning

[1:10:59] Trustee Rogers: of this year and said well we have a little bit of space on our agenda what can we do

[1:11:02] Trustee Rogers: uh there were four identifiable f1 lots forestry one lots on galliano um which for a variety of

[1:11:12] Trustee Rogers: reasons um we thought could be put into nature protection um they're either owned by the crown

[1:11:19] Trustee Rogers: or owned by the Conservancy, they were still zoned F1, though.

[1:11:25] Trustee Rogers: And so we did this project to take these four large lots on the island

[1:11:30] Trustee Rogers: and we rezoned them to nature protection.

[1:11:35] Trustee Rogers: And that's what this does.

[1:11:36] Trustee Rogers: It was well received on the island.

[1:11:42] Trustee Rogers: And as a result, they've now been rezoned.

[1:11:46] Trustee Rogers: And the only question that came up, I will say,

[1:11:48] Trustee Rogers: that came up a couple of times more than once uh and it's clearly understood is that rezoning them

[1:11:54] Trustee Rogers: in this fashion has no impact on uh first nations claims on these properties or or whatever rights

[1:12:01] Trustee Rogers: they may have or whatever they're in it's simply a a use rezoning and of course we recognize

[1:12:07] Trustee Rogers: whatever their historical and um uh rights are etc so anyway and that question was asked and

[1:12:15] Trustee Rogers: was addressed both by trustees and by members of the public to ensure that there was no claims

[1:12:20] Trustee Rogers: issue so uh that's what these the this bylaw does and i'm happy to answer any questions or i'll move

[1:12:26] Trustee Rogers: the motion

[1:12:27] Trustee Luckham: not seeing any questions your honor moves the motion uh

[1:12:32] Trustee Rogers: i'll move that um that the

[1:12:36] Trustee Rogers: islets trust executive committee approved galliano island local trust committee bylaw number 231

[1:12:42] Trustee Rogers: One cited is Galeano Official Community Plan Bylaw No. 108, 1995 Amendment No. 14, 2011,

[1:12:50] Trustee Rogers: in accordance with Section 27 of the Islands Trust Act.

[1:12:53] Trustee Luckham: Do I have a seconder?

[1:12:55] Trustee Luckham: Trustee Fast, thank you very much.

[1:12:58] Trustee Luckham: Any discussion?

[1:13:00] Trustee Luckham: Then I'll call the vote.

[1:13:01] Trustee Luckham: All those in favor?

[1:13:04] Trustee Luckham: Any opposed?

[1:13:06] Trustee Luckham: None opposed?

[1:13:07] Trustee Luckham: That carries.

[1:13:08] Trustee Luckham: Back to you, sir.

[1:13:09] Trustee Luckham: And

[1:13:09] Trustee Rogers: I move that the Islands Trust Executive approve Galeano Local Trust Committee Bylaw

[1:13:13] Trustee Rogers: law number 232, cited as Galeano land use bylaw number 127, 1999, amendment number 3, 2011 in

[1:13:22] Trustee Rogers: accordance with section 27 of the Allen's Trust Act.

[1:13:25] Trustee Luckham: Move to our seconder, Trustee Faust again,

[1:13:29] Trustee Luckham: thank you very much. Any discussion? All those in favor? That carries unanimously, thank you.

[1:13:38] Trustee Luckham: And then back to you for item 6.3. Thank you, just let me catch up on my

[1:13:42] Trustee Rogers: pages.

[1:13:43] Trustee Rogers: is um page

[1:13:46] Trustee Luckham: 74 74

[1:13:47] Trustee Rogers: and by the way just thanks to um rpm rpm uh kojima and particularly planner

[1:13:55] Trustee Rogers: smith for making that particular project complete before the end of the term um so that that was

[1:14:03] Trustee Rogers: great sorry i'm just catching up so these bylaws these bylaws relate to the um the affordable

[1:14:13] Trustee Rogers: housing project uh known as galley uh those that have been around the trust for a while would have

[1:14:19] Trustee Rogers: recognized this is the same land that galliano green used to be on which was a project of about

[1:14:25] Trustee Rogers: eight years ago uh this is a traditional i'll call it traditional whereas galliano green was a

[1:14:32] Trustee Rogers: unique sort of a project this was a traditional project for multi-family rental housing um and

[1:14:40] Trustee Rogers: And so these bylaws, so the land itself, it doesn't have to go to the minister because the land itself is already zoned community housing one.

[1:14:48] Trustee Rogers: What this does is provide for a bylaw that sets out the terms and the conditions of rezoning the land and allowing for this development.

[1:15:01] Trustee Rogers: It was extremely well supported in the community.

[1:15:05] Trustee Rogers: There were some questions mostly around water.

[1:15:08] Trustee Rogers: and a few people thought that it was too large because it's 20 units proposed 20 units however

[1:15:17] Trustee Rogers: it was well supported it was a very professionally done application with many of the reports and

[1:15:25] Trustee Rogers: there's water reports and and sewage reports etc and there's still work to be done obviously

[1:15:31] Trustee Rogers: The second bylaw is the then the housing agreement for this, which is similar to the one at the other Galeano project and similar to the one on Maine and it's a housing agreement that provides a framework for how these projects may be developed.

[1:15:51] Trustee Rogers: It's an interesting concept because one of the things we learned, as I think I've said before, is that proponents needed to have sufficient flexibility to access all sorts of funding.

[1:16:04] Trustee Rogers: I guess it's one thing to have the land.

[1:16:06] Trustee Rogers: It's another thing to have the funding to build this thing.

[1:16:08] Trustee Rogers: It contains two basic components.

[1:16:11] Trustee Rogers: It puts an income maximum on the property, and it also then puts a maximum rental structure on the property in the sense that it can't be above 30% of a certain units of a certain income threshold as comes from CPI.

[1:16:28] Trustee Rogers: So we have sort of those two controls.

[1:16:30] Trustee Rogers: There were questions about that, but at the end of the day, we know that whoever the funder is will put more specific controls on what the housing rental structure looks like.

[1:16:41] Trustee Rogers: and this is intended to ensure this doesn't become purely market housing and and uh it will stay with

[1:16:48] Trustee Rogers: a not-for-profit so that's what those two are i'm very pleased by this project uh this is the second

[1:16:54] Trustee Rogers: of the two affordable housing rezonings on on galliano thank

[1:17:01] Trustee Luckham: you uh would you like to make

[1:17:03] Trustee Luckham: the motion certainly

[1:17:05] Trustee Rogers: um i moved at the galliano uh sorry the islands trust executive committee

[1:17:13] Trustee Rogers: approved Galeano Local Trust Committee bylaw number 280 cited as Galeano land use bylaw number

[1:17:20] Trustee Rogers: 127, 1999 amendment number 3, 2021 in accordance with section 27 of the Islands Trust Act.

[1:17:28] Trustee Luckham: Move to have a seconder, Trustee Patrick. Thank you. Any discussion? Call the vote. All those

[1:17:36] Trustee Luckham: in favor? None opposed. That carries.

[1:17:42] Trustee Rogers: That the Islands Trust Executive Committee approved

[1:17:45] Trustee Rogers: approved Galeano Local Trust Committee

[1:17:46] Trustee Rogers: bylaw number 285 cited as Galeano Housing Agreement

[1:17:50] Trustee Rogers: bylaw number 285, 2021,

[1:17:53] Trustee Rogers: in accordance with section 27 of the Islands Trust Act.

[1:17:57] Trustee Luckham: Move to our seconder, Trustee Fass.

[1:18:02] Trustee Luckham: Thank you very much.

[1:18:03] Trustee Luckham: Any discussion?

[1:18:06] Trustee Luckham: I'll call for the vote.

[1:18:07] Trustee Luckham: All those in favor?

[1:18:10] Trustee Luckham: And that carries unanimously also.

[1:18:12] Trustee Luckham: So thank you very much.

[1:18:13] Trustee Luckham: Thank you, Dan, for your great work.

[1:18:15] Trustee Rogers: Thank you

[1:18:15] Trustee Rogers: for the executive committee,

[1:18:16] Trustee Rogers: just for your information.

[1:18:17] Trustee Rogers: We will probably be, as a local trust committee, be adopting all of these bylaws.

[1:18:21] Trustee Rogers: I don't want to predict anything.

[1:18:23] Trustee Rogers: Anything could happen by RWM before the term is out.

[1:18:27] Trustee Rogers: So both these sets of bylaws will be completed, which is great.

[1:18:33] Trustee Rogers: Big checkmark to the staff.

[1:18:35] Trustee Rogers: Thank you very much, Brad Smith, again.

[1:18:37] Trustee Luckham: So you will, however, need the OCP to come back from the minister first, right?

[1:18:43] Trustee Rogers: Neither of these are OCP, have OCPs attached to them.

[1:18:50] Trustee Rogers: I'm sorry. I'm sorry. Am I wrong?

[1:18:53] Trustee Rogers: You are wrong.

[1:18:54] Trustee Rogers: Sorry. They're right. The first set of bylaws, there is an OCP that needs to come from the minister.

[1:18:59] Trustee Rogers: You're right. I'd forgotten that.

[1:19:01] Trustee Rogers: So we're waiting. It's maybe perhaps it won't be adopted, but the housing one is not.

[1:19:07] Trustee Rogers: There is no OCP attached to it.

[1:19:09] Trustee Luckham: yeah well well done on the housing project that's been a long uh term project and it's

[1:19:14] Trustee Luckham: obviously morphed into something else and it's good that that's established thank you

[1:19:19] Trustee Luckham: all right so uh vice chairs it's 10 25 do you need a break or shall i continue on

[1:19:26] Trustee Luckham: and anything from the boardroom i can use a break okay so shall we take a five minute break

[1:19:35] Trustee Luckham: 10 minutes, five minutes, I saw a flash up.

[1:19:37] Trustee Luckham: So we're gonna have a five minute recess.

[1:19:39] Trustee Luckham: We'll come back at 10.20.

[1:19:42] Trustee Luckham: So well, let's come back at 10.20, oh, 10 minutes, 10, CAO.

[1:19:48] Voice 7: Yeah, five minutes doesn't get us out of the room

[1:19:51] Voice 7: and back in.

[1:19:52] Voice 7: Okay,

[1:19:52] Trustee Luckham: 10 minutes adequate, sir.

[1:19:56] Voice 7: Thank you.

[1:19:57] Trustee Luckham: Let's come back at

[1:19:58] Voice 3: 10.30, thank you.

[1:20:06] Voice 3: I'm trying to figure out

[1:24:50] Voice 6: this microphone issue.

[1:24:51] Voice 6: Well, Mark is saying that the audio is still poor.

[1:25:08] Voice 6: That's fine to me.

[1:25:09] Trustee Patrick: We can hear you.

[1:25:13] Voice 6: Yeah.

[1:25:13] Voice 6: Can you mute it?

[1:25:14] Voice 6: Or you can't mute it?

[1:25:16] Voice 6: Yeah, we're testing the audio.

[1:25:30] Voice 3: If there's anyone still on, does our audio sound okay?

[1:25:37] Voice 3: Yes, it sounds good to me.

[1:29:34] Trustee Luckham: There we go.

[1:29:35] Trustee Luckham: It looks like we're mostly back.

[1:29:38] Trustee Luckham: There's Sue Allen.

[1:29:42] Trustee Luckham: There's Trustee Patrick.

[1:29:43] Trustee Luckham: Well, welcome back, everybody.

[1:29:44] Trustee Luckham: Thank you.

[1:29:45] Trustee Luckham: you. So Trust Council meeting preparation is where we're at now. Indeed, that's coming up

[1:29:55] Trustee Luckham: fairly quickly. So we have decision highlights at 7.11.

[1:30:01] Trustee Luckham: i'm guessing cao uh this needs to be forwarded to council if there's no this

[1:30:07] Trustee Luckham: is that this is

[1:30:07] Trustee Luckham: the release to the public indeed

[1:30:10] Voice 7: this is a summary of uh the key decisions made at the

[1:30:13] Voice 7: last trust council meeting

[1:30:14] Trustee Luckham: perfect well we did a lot of work that seems apparent

[1:30:17] Trustee Luckham: would you wish to speak to it at all no i

[1:30:20] Voice 7: do not as long as it generally indicates what you believe

[1:30:23] Voice 7: is the uh the key decision of trust council we'll put it out on our website for our subscribers list

[1:30:28] Voice 7: in the media okay

[1:30:30] Trustee Luckham: thank you uh vice chairs uh do you concur with what's uh presented there

[1:30:35] Trustee Luckham: then perhaps i'll get a motion to uh advance the islands trust council highlights of september

[1:30:44] Trustee Luckham: 2022 2022 um for public circulation i'll move that motion somebody seconded

[1:30:55] Trustee Luckham: dan rogers thank you so by general uh so uh all those in favor in that case you know i'm saying

[1:31:05] Trustee Luckham: i should have done the general consent thing

[1:31:06] Trustee Fast: um

[1:31:07] Trustee Luckham: i

[1:31:08] Trustee Fast: wasn't that at that meeting mr chair so i couldn't

[1:31:11] Trustee Fast: uh comment oh

[1:31:16] Trustee Luckham: you weren't at council in september no

[1:31:20] Trustee Fast: i had covid all

[1:31:21] Trustee Luckham: right okay i'm sorry that you

[1:31:26] Trustee Luckham: missed missed that okay so then uh let us continue on trust council follow-up action list um that's

[1:31:33] Trustee Luckham: there for our information i think and so uh you want to speak to this one this

[1:31:41] Voice 7: is here you know

[1:31:42] Voice 7: we update it and we provide it to you so you see the breadth of the work that uh trust council's

[1:31:47] Voice 7: requested uh you know excluding of course any of its uh strategic planning items or

[1:31:53] Voice 7: um work priorities and so forth this is uh the fuel um if there's anything that um in particular

[1:32:01] Voice 7: want to communicate to us but this is just you monitoring the work of the islands trust okay

[1:32:07] Trustee Luckham: any questions on the follow-up action list no so then we'll just receive that for information

[1:32:14] Trustee Luckham: by general consent all right and i'll continue on excellent um and that brings us to executive

[1:32:24] Trustee Luckham: Executive Committee initiated 8.2.11.

[1:32:29] Trustee Luckham: As the CAO had advised, this would be the first information to go to the Financial Planning Committee for business cases.

[1:32:38] Trustee Luckham: And this one is from the Executive Committee.

[1:32:40] Trustee Luckham: So, CAO Hudson-Pillard, you wish to speak to the RFD.

[1:32:44] Voice 7: Oh, thank you very much.

[1:32:45] Voice 7: So this is the time of year that all council committees sit and consider any resources that they need or any project work that they have coming up for the coming year.

[1:32:56] Voice 7: And they make recommendations through the Financial Planning Committee to Trust Council for consideration of the development of the first budget.

[1:33:05] Voice 7: That budget is seen in its broadest form as a draft budget.

[1:33:11] Voice 7: we would look to that being identified pre-Christmas because then we would take

[1:33:18] Voice 7: whatever whatever the budget recommendations are in terms of services

[1:33:25] Voice 7: and funding levels and you go out and have a budget consultation process over

[1:33:31] Voice 7: the next month or two of course as you can appreciate when you have it's not a

[1:33:37] Voice 7: complicating factor but it is a factor we have to consider we will have new trustees and we're going

[1:33:44] Voice 7: to have a process of walking through the budgetary responsibilities and the actual provisional or

[1:33:49] Voice 7: early draft budget hopefully we'll get to that point as a first blush of the budget by december

[1:33:57] Voice 7: 8th after we've done some some training and walking through the other council committees

[1:34:02] Voice 7: and put requests in and they've gone forward into the provisional budget and earlier today i talked

[1:34:09] Voice 7: about uh the development of that budget and it will go forward first in its full form um i think

[1:34:18] Voice 7: ec on november 23rd we'll get an initial look at it and it will also go forward to financial

[1:34:23] Voice 7: planning committee and that budget will have your comments um as it does as the other committees

[1:34:30] Voice 7: have provided direction to development programming so when we turn to you've

[1:34:38] Voice 7: got a report in front of you it's on page 127 and we can go through these or

[1:34:44] Voice 7: answer your questions some of these you be well versed in and of course we've

[1:34:49] Voice 7: got business cases associated with each of those you'll make this recommendation

[1:34:54] Voice 7: a future EC may or may not support or they will refine this list as they move

[1:34:59] Voice 7: move forward so it's this is an opportunity to ask some questions around

[1:35:05] Voice 7: the business cases to see whether you have support for all 12 of these or some

[1:35:11] Voice 7: subset of it and or provide us direction to get more information to develop a

[1:35:16] Voice 7: business case so this is an opportunity for your initial recommendations I don't

[1:35:21] Voice 7: know how you want to proceed I could kind of go through in general each one

[1:35:26] Voice 7: one of those, and we have the various managers available to you for the discussion. We could do

[1:35:32] Voice 7: a brief review of each one, or we could go into each of the business cases individually. How would

[1:35:37] Voice 7: you like to proceed, John?

[1:35:39] Trustee Luckham: Well, my inclination is maybe to flag ones that vice chairs want to

[1:35:47] Trustee Luckham: speak to rather than maybe going through all of them, because indeed we are familiar with some of

[1:35:51] Trustee Luckham: of the requests, but I'm happy to do what the vice chairs feel is the most appropriate, but

[1:35:57] Trustee Luckham: I'll

[1:35:58] Voice 7: do two minutes on even like a three minute summary, just going through the list, just to see

[1:36:04] Voice 7: whether there's some changes that you should be aware of from last year's budget.

[1:36:09] Trustee Luckham: Well, I think

[1:36:10] Trustee Luckham: that would probably help us. There is a significant increase here, obviously, so it'd be good to

[1:36:14] Trustee Luckham: maybe come to some understanding. So why don't you do that? And then I'll go to vice chairs to

[1:36:19] Trustee Luckham: to see what they want to do.

[1:36:20] Voice 7: Keep in mind some of what's here

[1:36:22] Voice 7: is already being built into the budget.

[1:36:25] Voice 7: This isn't, all of this isn't new budget items,

[1:36:29] Voice 7: but certainly some are.

[1:36:32] Voice 7: So with heritage and grants and aid,

[1:36:34] Voice 7: we're well aware that last year we've under budgeted.

[1:36:38] Voice 7: So this reflects a current budget level

[1:36:42] Voice 7: for the history and heritage grants and aid program,

[1:36:45] Voice 7: same with application sponsorship.

[1:36:49] Voice 7: we reduced that budget somewhat and this is putting it back at a level where we

[1:36:53] Voice 7: think it's going to satisfy the need or that or the number of applications but

[1:36:57] Voice 7: we'll have to see as we move forward the reconciliation budget in the past it was

[1:37:03] Voice 7: also had a reduction associated with it this is an increase it reflects that the

[1:37:12] Voice 7: The Islands Trust is invested in its reconciliation work

[1:37:17] Voice 7: and it provides some administrative support

[1:37:20] Voice 7: and some support as we work through

[1:37:23] Voice 7: a process of major applications and different applications,

[1:37:30] Voice 7: providing some sort of funding associated

[1:37:34] Voice 7: with getting detailed work from nations if it's requested.

[1:37:37] Voice 7: it also provides some more robust funding for protocol if needed and really is the first time

[1:37:47] Voice 7: other than the staffing of the position that reconciliation budget is pressed in say $15,000

[1:37:55] Voice 7: so that's the rationale there the communications budget stays the same we've heard on a continuous

[1:38:01] Voice 7: basis. Probably if this was a communications focused budget you would

[1:38:07] Voice 7: see more. We have had comment for the last couple of years of course that

[1:38:11] Voice 7: communications really needs to be something that the Islands Trust focuses

[1:38:15] Voice 7: on in the future. You'll see the NAPTEP applications. We do have a new committee

[1:38:20] Voice 7: coming on board that we have to prepare for an accessibility committee so we

[1:38:25] Voice 7: have to plan for that and that will include people who are appointees outside of the

[1:38:30] Voice 7: islands trust so there's going to be some process associated with bringing them in we've got a gis

[1:38:36] Voice 7: layer that we need to update the policy statement amendment project this reflects a recommendation

[1:38:45] Voice 7: from trust programs committee where we're pre-first reading what would it look like as we

[1:38:52] Voice 7: get a more refined draft and it's brought forward i understand the trust programs committee wanted

[1:38:59] Voice 7: to have a another round of public engagement around that document before it came back to

[1:39:08] Voice 7: Trust Council in a first reading by law form that's what this represents and we can get

[1:39:13] Voice 7: the more detail if you want the contract management database I don't want to prioritize these but this

[1:39:21] Voice 7: is absolutely an important element that's missing here at the islands trust in terms of tracking

[1:39:28] Voice 7: and we're trying to sync all elements of the islands trust as we as we develop

[1:39:33] Voice 7: this this is a means a sophisticated means of organizing and sequencing the

[1:39:40] Voice 7: people that we work with reach out to that this is very important to the

[1:39:44] Voice 7: Conservancy as I understand they need a sophisticated piece of software that

[1:39:50] Voice 7: will allow them to contact donors and do their work the same can be said of our

[1:39:56] Voice 7: first nations contacts right now it's done on an ad hoc basis it's done thoroughly in some

[1:40:03] Voice 7: circumstances but having a trust-wide contract database would allow us to have organized

[1:40:09] Voice 7: conversations and relationships with everyone we deal with so that's why that's important um

[1:40:17] Voice 7: the bylaw portal licensing you'll recall that we did get significant funding in the 350 to 400 000

[1:40:25] Voice 7: dollar range for the provision of development application software what

[1:40:32] Voice 7: what an incredible opportunity that's allowing us to get current or past

[1:40:36] Voice 7: current it did not include a component for bylaw previously this was in front

[1:40:43] Voice 7: of Trust Council they chose not to move it forward I think this budget name has

[1:40:48] Voice 7: has now gone up $30,000 from the potential decision last,

[1:40:54] Voice 7: the last opportunity, the last time we discussed it.

[1:40:57] Voice 7: The digitization of paper records project,

[1:41:00] Voice 7: we're still working on a business case there.

[1:41:02] Voice 7: And there's two staffing requests.

[1:41:04] Voice 7: One is fairly well-worn, that's the meeting administrator

[1:41:07] Voice 7: for the provision of electronic meetings.

[1:41:10] Voice 7: We will see whether the incoming trust council

[1:41:12] Voice 7: had the same feeling that this trust council did,

[1:41:15] Voice 7: where and of course we lived through a pandemic that required a lot of this capacity development

[1:41:22] Voice 7: we'll see whether there's the same desire to have an ltc meeting basis this the ability to to have

[1:41:32] Voice 7: interactive electronic meetings if that's the case a meeting administrator the business cases

[1:41:37] Voice 7: is attached would be quite important there is also a request for an administrative coordinator

[1:41:46] Voice 7: hopefully the case is is developed in the business case that you see later on

[1:41:51] Voice 7: we are missing sort of that middle administrative oversight at the islands trust i think the case

[1:41:59] Voice 7: could reasonably be made that we have advanced many of the program areas of the trust but we

[1:42:04] Voice 7: have not advanced the administrative capacity of the organization this is an attempt to have that

[1:42:10] Voice 7: conversation with trust council this person would oversee the contract management work would assist

[1:42:16] Voice 7: with first nations administration we're doing enough first nations engagement that just the

[1:42:22] Voice 7: primary outreach is one element of that relationship building and working towards

[1:42:27] Voice 7: agreements but there's a whole bunch of administration that goes with that that in

[1:42:32] Voice 7: in its absence provides challenge.

[1:42:38] Voice 7: Standard operating procedures, of course,

[1:42:40] Voice 7: and we have at the direction of council

[1:42:44] Voice 7: and the requirements by the province,

[1:42:46] Voice 7: we have two new committees at the Allens Trust

[1:42:48] Voice 7: and we don't have any staff to take up

[1:42:51] Voice 7: those new committees at this point.

[1:42:52] Voice 7: If this doesn't go forward, which it may or may not,

[1:42:55] Voice 7: hopefully it does, we'll just be absorbing new work

[1:42:59] Voice 7: in reordering it and dropping some current work off which is an unfortunate reality and finally

[1:43:06] Voice 7: around there's some adjustments being provided around the grid levels around administration

[1:43:09] Voice 7: we've had really we've been running on grid nine compensation levels for the last number of years

[1:43:17] Voice 7: and i think we can reasonably make the case that the work has gotten more complex and

[1:43:23] Voice 7: there's more of it, and that should be reflected in some of the grid levels.

[1:43:30] Voice 7: I'll end my comments there, respond to any of your questions or any of your, how you

[1:43:35] Voice 7: want to proceed with this recommendation or not, or a subset of it, and of course, we

[1:43:39] Voice 7: can go into any of the business cases if you wish.

[1:43:42] Voice 7: Thanks.

[1:43:43] Trustee Luckham: Thank you for the summary.

[1:43:45] Trustee Luckham: So, Vice-Chair, there is a motion there.

[1:43:47] Trustee Luckham: How would you like to proceed?

[1:43:49] Trustee Luckham: Trustee Fast.

[1:43:51] Trustee Fast: Thank you.

[1:43:51] Trustee Fast: Before we move the motion, I'd just like to point out there's a little typo in number nine, 20,000 for contact relationship.

[1:44:03] Trustee Fast: There should be the word relationship in there, partly to make it match with the reporting later, but also because that's what's being asked for as opposed to content management software.

[1:44:20] Trustee Fast: Anyway, there's a bunch of acronyms that are very close together, and I really recommend that the word relationship be added when we make the motion to make it clear what kind of system we're recommending be moved into the financial side.

[1:44:36] Trustee Fast: It's true that this software, Contact Relationship Management, CRM software, was talked about yesterday at the Islands Trust Conservancy because they're taking that philanthropic approach of building relationships over time with the idea that, well, with the reality that people are choosing to leave parts of their estate to the Islands Trust Conservancy as one example.

[1:45:04] Trustee Fast: example uh and as another one is with first nations um the the wanting to um be able to

[1:45:11] Trustee Fast: keep track of all the different islands trust people who are and and letters and things like

[1:45:17] Trustee Fast: that uh that are going to um uh first nations individual contacts and uh so how do you keep

[1:45:27] Trustee Fast: track of that what this what a contact relationship um management what a crm uh database does is gives

[1:45:36] Trustee Fast: you a single source of truth so that the um everybody's drawing from the same uh records

[1:45:43] Trustee Fast: and um uh and it's also really useful first i've used one and uh worked with one and adapted one

[1:45:49] Trustee Fast: and it's just terrific for keeping in touch with the the people that you um need to be

[1:45:55] Trustee Fast: be collaborating with so i'm in support of that one uh with the addition of the word relationship

[1:46:01] Trustee Fast: so there's my little first piece thank you very much uh

[1:46:06] Trustee Luckham: thank you uh now director freder i see

[1:46:10] Trustee Luckham: your hand up do you have some information to provide us before i go to the other vice chairs

[1:46:14] Trustee Luckham: uh

[1:46:15] Voice 10: yes it appears that we forgot to add digitization of paper records project to the

[1:46:20] Voice 10: list in the resolution so that was a fifteen thousand dollar item that is shown in the table

[1:46:25] Voice 10: below but is not reflected in the draft resolution here yeah

[1:46:28] Trustee Luckham: i was going to flag that because the cao

[1:46:30] Trustee Luckham: mentioned it and it's not on that list so okay so can we get something up on the screen that is

[1:46:37] Trustee Luckham: correct um claire and laurie and then i'll just at the moment i'll just go to trustee rogers and

[1:46:43] Trustee Luckham: patrick as we move through this trustee rogers um

[1:46:54] Trustee Rogers: i'm sorry i'm i'm maybe a bit foggy because of

[1:46:58] Trustee Rogers: uh this this little plague i've got but um i have a couple of questions one is the first question i

[1:47:07] Trustee Rogers: have is well you mentioned two positions and i appear to be administrative in nature

[1:47:13] Trustee Rogers: um one an administrative coordinator uh and the other the um i think it's a meeting

[1:47:24] Trustee Rogers: there's also somewhere in here and i've now lost it i'm sorry for a communications manager

[1:47:32] Trustee Rogers: is that not a brand new position that

[1:47:35] Voice 7: is not there so the the way the report was constructed

[1:47:39] Voice 7: these are the this 12 items and 13 and i think we can just simply amend

[1:47:44] Voice 7: the recommendation to include the digitization thing so i don't think that's a challenge but

[1:47:49] Voice 7: But those were items that were listed that are not being put forward, but if they're later in the report,

[1:48:00] Voice 7: but if there was a desire by EC to fund communications in a more fundamental way, you would look to that list to support that argument.

[1:48:14] Voice 7: So that is the items.

[1:48:17] Voice 7: It says here, management anticipates requests are EC's most pressing priorities.

[1:48:21] Voice 7: However, here's a list of additional needs that considered or could be advanced depending

[1:48:24] Voice 7: on the perspective of executive committee or trust council.

[1:48:27] Voice 7: That's on page 129.

[1:48:29] Trustee Rogers: I see.

[1:48:30] Trustee Rogers: I apologize.

[1:48:32] Trustee Rogers: Obviously, I see.

[1:48:33] Trustee Rogers: So those are potential other, I mean, I'm in a particularly ironic situation because

[1:48:40] Trustee Rogers: because I'm not running again, but to put what is a fulsome budget request to the FPC from

[1:48:51] Trustee Rogers: executive committee in a time when the election is, I wouldn't say dominated, but there's certainly

[1:48:57] Trustee Rogers: a lot of narrative out there that this, the organization needs to cut back. I've seen

[1:49:01] Trustee Rogers: campaigns that say, oh, we've got to cut 10% is a bit, I don't know, problematic for me to get my

[1:49:11] Trustee Rogers: head around so um so here's my question i have a question and one other comment first of all

[1:49:18] Trustee Rogers: um i saw in the trust policy statement a line item uh for plain speak contracting and

[1:49:29] Trustee Rogers: i are words to that effect i think that's what it says five thousand for plain language editorial

[1:49:38] Trustee Rogers: editorial services i i'm sorry i i guess i sort of rue the day that when you're at the pace i want

[1:49:45] Trustee Rogers: to tell you how to speak in plain language but perhaps that's something that i'm just a dinosaur

[1:49:51] Trustee Rogers: and can't get my head around um the other thing is i wanted to say was uh where is and where will

[1:50:00] Trustee Rogers: will live the Cultural Heritage Mapping Project because, as I told you, there was a bit of

[1:50:11] Trustee Rogers: a disconcerting comment from one of the staff at my Gabriel LTC that, oh, their understanding

[1:50:20] Trustee Rogers: is that project is sort of being, I don't want to paraphrase, but it didn't say shelved,

[1:50:25] Trustee Rogers: but may not go ahead and that's been a fairly high profile discussion point for me in a number

[1:50:33] Trustee Rogers: of occasions with various um with the first nations and local trust committees about how

[1:50:40] Trustee Rogers: that that project will provide for a a basis for engagement with first nations a particular

[1:50:48] Trustee Rogers: indigenous folk on on heritage cultural sites on the various islands and i've actually said that

[1:50:53] Trustee Rogers: to for a couple of first nations as well i said okay we don't need to build that into this project

[1:50:58] Trustee Rogers: because it's coming to the trust generally uh so can someone tell me where that project is is it

[1:51:05] Trustee Rogers: not here is it in the rpc is it uh or is it ours and what's the status of that so i can attempt

[1:51:13] Voice 7: to do that so i agree completely with your sentiment that that is an important piece of

[1:51:18] Voice 7: work we did stage one of that work and got our first report um i will be candid by saying we

[1:51:25] Voice 7: have had challenges moving forward with the second portion of that work meaning um the next phase was

[1:51:34] a relationship building with

[1:51:36] Voice 7: nations to the degree that we could provide a service to our

[1:51:41] Voice 7: land-use planning function but also to nations around the location of important

[1:51:49] Voice 7: cultural heritage areas and so forth moving forward into that project we have

[1:51:56] Voice 7: been unable to re-engage with the contractor to a degree where they feel

[1:52:01] Voice 7: comfortable working with us on that on that project because we can't assure

[1:52:05] Voice 7: sure that those, to the degree that they're comfortable, that those regulations will be

[1:52:13] Voice 7: put into place ultimately based on some intimate conversations with nations around specifics

[1:52:19] Voice 7: and then brought to a regulatory place by the Islands Trust and that that would be sustained

[1:52:26] Voice 7: over time, which indicates that we have to do a lot more work on a relationship basis

[1:52:31] Voice 7: and we have to probably success in this project which was very ambitious would

[1:52:38] Voice 7: will be to do a smaller version of it in a location with a nation that we've

[1:52:45] Voice 7: established trust with and thinks that this will be a benefit to as of course

[1:52:49] Voice 7: to the more wide-ranging second level of this project as it was anticipated last

[1:52:54] Voice 7: year so I wouldn't say it's the project as a whole has been is not in play the

[1:53:04] Voice 7: breadth that it was initially considered might be unrealistic and two we're gonna

[1:53:11] have to get a contractor if it's not the contract of the work on stage one to to

[1:53:18] help us redefine it and what we're gonna have to get a SEPA in place who can

[1:53:24] to assist us with that so between now and march um we'll we'll see whether we can get a more refined

[1:53:30] version um included in the budget process but that

[1:53:34] Voice 7: that's the frankly the status of that project

[1:53:36] right now it

[1:53:37] Voice 7: is important um it will be a tactile practical thing if we can pull it off at some

[1:53:43] Voice 7: point we may have gone into it with too much ambition um so

[1:53:50] Trustee Rogers: just two things one is i don't see

[1:53:54] Trustee Rogers: is is the SEPA position I guess is currently in the budget so it doesn't need to be budgeted

[1:54:00] Trustee Rogers: and second law I think that challenge is we're going to have to find a way to communicate that

[1:54:12] Trustee Rogers: to local trust committees and the trust council if if that challenge is going to be and I don't

[1:54:20] Trustee Rogers: disagree that perhaps it was overly ambitious i always wondered about it but um i'm not trying to

[1:54:28] Trustee Rogers: say that i was prescient or anything i just said i always wondered how we were going to go about

[1:54:32] Trustee Rogers: doing all of that um but uh i i think it's it's important because i as i said uh i have used it

[1:54:41] Trustee Rogers: as a number of occasions so if it's going to be pared down or it's going to be in a different

[1:54:47] Trustee Rogers: and I guess I don't want to know where it lives.

[1:54:49] Trustee Rogers: Does it live with the RPC

[1:54:50] Trustee Rogers: or does it live with the executive committee?

[1:54:54] Voice 7: I would consider that it would live with RPC.

[1:55:01] Trustee Rogers: Okay.

[1:55:02] Voice 7: Yeah.

[1:55:03] Voice 7: So your notes taken and I've made that note

[1:55:07] and we'll reframe

[1:55:09] Voice 7: that as in the next version of the budget.

[1:55:14] Trustee Luckham: Okay, thank you.

[1:55:16] Trustee Luckham: Trustee Patrick.

[1:55:21] Trustee Patrick: Yeah, I look at the reconciliation, the communications, and I look at the positions that you had said aren't in the budget and underneath and, you know, our challenges and that we've added the communications and engagement as well as First Nations engagement to the assumptions and principles for the budget.

[1:55:44] Trustee Patrick: it um and then i look at the uh trust policy statement big dollar item there and right in

[1:55:52] Trustee Patrick: the risks section it discusses the you know the risk of not having communication plans and all of

[1:55:58] Trustee Patrick: that um my hope is that you know communications and engagements is going to be strategically

[1:56:08] Trustee Patrick: of high importance i hope to the next trust council um and and and going forth and i and

[1:56:14] Trustee Patrick: And I just look at, you know, are we arranging the money around the right asks?

[1:56:20] Trustee Patrick: What, you know, it's sort of the what, the chicken and the egg there.

[1:56:23] Trustee Patrick: What comes first?

[1:56:25] Trustee Patrick: You know, if we don't have a robust communications plan and we don't have an engagement strategy

[1:56:32] Trustee Patrick: doing these large projects without that, just carry on being, you know, at risk as it identifies

[1:56:39] Trustee Patrick: itself in the trust policy statement.

[1:56:41] Trustee Patrick: So that's what I know. Well, I know the Reconciliation Action Plan and we're devoted to it, but even it's getting a few years old, are the priorities in the right place? Are we working on the things that will give us the most benefit to improving our relationships?

[1:57:00] Trustee Patrick: And I think of the referral process and is that the highest priority? Where are we going to move, address some of these major challenges? Because I know here on Salt Spring, we need to address how we communicate with First Nations, how we, at the early stages of our project, how we fix this referral process so that it's effective and working.

[1:57:25] Trustee Patrick: working. And I don't know if we're the only island that's having this, I don't think so.

[1:57:31] Trustee Patrick: So that's, I'm just, I'm just worried that I don't, when I look at this, I mean, I generally

[1:57:36] Trustee Patrick: understand all of this, but I see some risks and potentially some efficiencies if we bundle

[1:57:41] Trustee Patrick: the engagement and communications and deal with it in an effective way that the other

[1:57:48] Trustee Patrick: projects will all benefit.

[1:57:49] Trustee Patrick: it i

[1:57:54] Trustee Luckham: think justy patrick um any other remarks on this um otherwise how do we want to advance this

[1:58:02] Trustee Luckham: to fpc dan rogers well

[1:58:05] Trustee Rogers: i just wondered was was laura going to add something to the i mean we've

[1:58:09] Trustee Rogers: added it to the fpc the budget principles and communications to the principles of engagement

[1:58:16] Trustee Rogers: yeah we now have the staff saying well we don't want to add a communications we don't think we

[1:58:22] Trustee Rogers: We can justify what I actually that's not true. You can justify all of those things, but we're not going to propose a communications manager.

[1:58:30] Trustee Rogers: We also know how challenging it's been to keep communications people at that particular and clear shop.

[1:58:39] Trustee Rogers: So my guess the question is, are you going to add something?

[1:58:42] Trustee Rogers: thing and i frankly i'm not really that comfortable by sending a hundred and forty thousand dollar

[1:58:49] Trustee Rogers: budget request on the trust policy statement to the tpc to the to the financial planning committee

[1:58:56] Trustee Rogers: um we've already i have to sit down and add it all up uh but we've already budgeted like

[1:59:07] Trustee Rogers: Like, I'm going to say pushing $400,000 on that project, $350,000,

[1:59:15] Trustee Rogers: and to add another $140,000 when we're hopefully near the end,

[1:59:26] Trustee Rogers: nearer the end than at the beginning anyway, is challenging for me.

[1:59:31] Trustee Rogers: And I appreciate that the senior policy analyst is gauged pretty much full time on this and that that puts a lot of stress on Claire with her team when she doesn't have other activities.

[1:59:46] Trustee Rogers: But I think the Trust Council, if it was me on Trust Council, I'd probably be going, you know what, if we have to put a pause on some other activities of trust area services while we complete that first draft.

[2:00:00] Trustee Rogers: and that's what we have to do.

[2:00:01] Trustee Rogers: But I don't know, whatever the people think,

[2:00:03] Trustee Rogers: maybe I'm becoming the fiscal hawk

[2:00:09] Trustee Rogers: and despite what the Southern resident,

[2:00:12] Trustee Rogers: there are the concerns as Southern Gulf Islands

[2:00:14] Trustee Rogers: think about me is I'm a little uncomfortable

[2:00:19] Trustee Rogers: putting $140,000 and I probably want to put a budget

[2:00:23] Trustee Rogers: closer to $100,000 in for that.

[2:00:29] Trustee Rogers: That's just my thought.

[2:00:30] Trustee Rogers: Okay.

[2:00:32] Trustee Luckham: Laura, Patrick, I see your hand up.

[2:00:34] Trustee Patrick: I absolutely was not asking to add to this budget. I was more or less asking,

[2:00:40] Trustee Patrick: is there a better way to rearrange the budget in some way to address the issues of highest

[2:00:45] Trustee Patrick: concern, which is let's figure out how we communicate and engage and invest in that,

[2:00:52] Trustee Patrick: improving that overall, not just on a project by project basis. Yes, I concur that the amount

[2:01:00] Trustee Patrick: for the trust policy statement to stand out.

[2:01:06] Trustee Patrick: And is it going to, I don't know.

[2:01:11] Trustee Patrick: That project is very frustrating.

[2:01:14] Trustee Patrick: But yes, I think the 140 is too much.

[2:01:21] Trustee Luckham: Dan, your hand is still up.

[2:01:22] Trustee Luckham: Do you finish there?

[2:01:24] Trustee Rogers: Oh, I actually, another question struck me.

[2:01:28] Trustee Rogers: I'm a little slow today,

[2:01:29] Trustee Rogers: But I'm a bit bemused, not amused, by the $15,000 for digitization of paper records, because I remember when the previous legislative services manager, every year there was a budget request for digitization of paper records or something of that nature.

[2:01:52] Trustee Rogers: and we approved it every year and it probably goes back six years and i guess my question is is that

[2:01:59] Trustee Rogers: a never-ending process is that something that just will always be in the budget and so therefore we

[2:02:05] Trustee Rogers: should just put in the budget and get over it or is it something that because i can remember

[2:02:10] Trustee Rogers: talking about this any number of times about about uh about this digitization and we always

[2:02:17] Trustee Rogers: always granted it. It was always somewhere between $8,000 and $12,000. Anyway, can someone

[2:02:23] Trustee Rogers: address that for me? Because it's surprising to me it's still there, but maybe it's an

[2:02:28] Trustee Rogers: ongoing expense that I somehow have overlooked.

[2:02:33] Trustee Luckham: Sure. Dan, CAO Hotson-Piller.

[2:02:36] Voice 7: Sadly, I have to wave because I'm not logged into the meeting and I'm in the boardroom.

[2:02:41] Voice 7: well thank you for some great questions uh you will forever see digitize digitization

[2:02:48] Voice 7: paper records of the islands trust we are paying for years of not undertaking that work

[2:02:56] Voice 7: comprehensively at the start if you walk into our office right now there are literally 30 or

[2:03:03] Voice 7: 40 boxes of material that could be digitized we could not say that we are a digital organization

[2:03:10] Voice 7: at this point to the degree we need to it's like Wendy when do we want to move

[2:03:19] Voice 7: forward you either dedicate a fair amount of funds at one time and we make

[2:03:23] Voice 7: it a major project of the organization will become a fully electronic

[2:03:26] Voice 7: organization which for us would be fantastic because we have so many

[2:03:30] Voice 7: different jurisdictions and so many requirements for storing paper or you do

[2:03:35] Voice 7: this version which is every year we we take a chunk of it and and develop it so that's the

[2:03:40] Voice 7: first consideration um thank you for actually going you know i think that the process by you

[2:03:46] Voice 7: going through these things and going what you're comfortable with and what you're not comfortable

[2:03:49] Voice 7: with or what's the opportunity cost of doing one thing and not the other is exactly it um

[2:03:56] Voice 7: the 140 000 for the policy statement project um claire may wish to speak to this or not i

[2:04:01] Voice 7: understand is was a direct request from trust programs committee to undertake some costing

[2:04:08] Voice 7: associated with and the request was another round of engagement between now and any formal

[2:04:14] Voice 7: bylaw that would be created um i don't know pers you know that's the their judgment and their

[2:04:19] Voice 7: request at the table as i understand it claire can correct me i don't know whether there's a need for

[2:04:24] Voice 7: a hundred and forty thousand dollars of further communications um that was something that was

[2:04:30] Voice 7: brought up at the staff table um around that around that work uh we know that there will be

[2:04:36] Voice 7: a subsequent round of referral and engagement after you get to a first and second reading

[2:04:42] Voice 7: perspective so there would be at this point two more engagement processes but um tpc is close to

[2:04:49] Voice 7: the to the project and um if there's some more thinking around that likely it'll happen in the

[2:04:57] Voice 7: next draft of the budget um in terms of communications and prior prioritization um

[2:05:05] Voice 7: yeah those are those are opportunity cost discussions that that we're having right now and

[2:05:12] Voice 7: um what you know if you if you're looking for that sort of capacity or refinement um and the

[2:05:19] Voice 7: numbers too big what do we remove from here to um bring that in um i think that's part of this

[2:05:25] Voice 7: conversation but uh claire would you say anything else around the the 140 000 i i do believe that

[2:05:33] Voice 7: this if this was added in we'd be in the 400 plus range for um engagement over the last couple of

[2:05:39] Voice 7: years on the project uh

[2:05:42] Voice 10: thank you ceo so i'm happy to speak to that business case um indeed trust

[2:05:46] Voice 10: programs committee did make a couple of requests um the engagement component was not one of them

[2:05:50] Voice 10: we did hear that through the discussion at trust council that there were a number of trustees sort

[2:05:55] Voice 10: of indicating a desire for further engagement before first reading the specific requests from

[2:06:00] Voice 10: trust programs committee were for robust communication strategy and for plain language

[2:06:04] Voice 10: editorial for the specific requests on in your business case at the top it itemizes the various

[2:06:11] Voice 10: constituent elements um that make up sort of the the next phase of the policy statement work

[2:06:17] Voice 10: in there we've got thirty thousand for capacity funding for nations um twenty thousand for

[2:06:21] Voice 10: communication so that's 50 000 right there then 5 000 for legal 5 000 plain language which would

[2:06:27] Voice 10: take you to around 60 we ballparked 5 000 for graphic design and then we have sort of the other

[2:06:33] Voice 10: more discretionary pieces which would be the backfilling of the senior policy advisor for 40

[2:06:38] Voice 10: and then further engagement which we estimated at another 30 for just the engaging of local

[2:06:45] Voice 10: trust committees and other municipalities and getting contract survey design so if you were

[2:06:50] Voice 10: can you can you tell me what backfilling means that would mean hire someone else to come in and

[2:06:56] Voice 10: take on all the other duties of the senior policy advisor so we've been um cobbling along for quite

[2:07:01] Voice 10: some time now with me taking on a lot of those duties or a lot of the duties not happening so

[2:07:06] Voice 10: this is everything from advocacy work agreements work um assisting with you know all the various

[2:07:11] Voice 10: duties legislative monitoring all of that we've been juggling off side of the desk thinking that

[2:07:15] Voice 10: this project wasn't going to take the span of time that it's taken um and so i think we need

[2:07:19] Voice 10: to be more clear with council around the burden that that's having on colleagues to try and pick

[2:07:25] Voice 10: that work up so the policy senior policy advisor can really lead the policy statement project and

[2:07:31] Voice 10: undertake the focus that that project needs so that's what that would represent on the in the

[2:07:37] Voice 10: business case on page 137 of your package we've outlined a number of options around different ways

[2:07:44] Voice 10: to proceed and this is you know council has assigned this project to you with tpc so i think

[2:07:49] Voice 10: if there was a different direction that you wanted to recommend we could happily rewrite the business

[2:07:52] Voice 10: case to forward to financial planning committee if you wanted to take out for example the public

[2:07:58] Voice 10: engagement piece or the backfilling to reduce the costs that certainly is an option and those

[2:08:03] Voice 10: options are laid out there for you and we would rewrite it as requested

[2:08:11] Trustee Luckham: trustee fast

[2:08:13] Trustee Fast: thank you i'm uh thanks frank asking that question i was uh stopped by the word backfilling i didn't

[2:08:21] Trustee Fast: didn't know what it meant okay thank you and uh i'm actually looking at the options there on uh

[2:08:27] Trustee Fast: page one you just mentioned at 137 and um i kind of like option six myself we've had tons of public

[2:08:35] Trustee Fast: engagement i think we need to get to a first draft but um that's uh something i think we could

[2:08:41] Trustee Fast: take to uh financial planning committee and the new trust council and uh and see uh what happens

[2:08:48] Trustee Fast: there. I had a couple of other questions before we go on. I like the biologist position

[2:08:56] Trustee Fast: that's suggested there as the very last bullet. It's always strange to me how environment always

[2:09:01] Trustee Fast: comes at the very end of lists. But I think a biologist to assist professional planners

[2:09:12] Trustee Fast: planners, is a really good idea for an organization like ours.

[2:09:17] Trustee Fast: My last question is about the footprint.

[2:09:26] Trustee Fast: It's my understanding that BC Assessment has digital mapping and records that relate to

[2:09:34] Trustee Fast: the footprint of buildings.

[2:09:36] Trustee Fast: Is this something, I don't know if there's anybody there that can comment on this, but

[2:09:41] Trustee Fast: I see there's a consultant position.

[2:09:46] Trustee Fast: Has BC Assessment been approached about this?

[2:09:48] Trustee Fast: Because when I've talked to them about other kinds of mapping, they often have it.

[2:09:52] Trustee Fast: They're just waiting to be asked.

[2:09:53] Trustee Fast: And I'm wondering if anybody has talked to BC Assessment Authority.

[2:10:01] Voice 3: I think Mark could assist

[2:10:03] Voice 7: us a bit in that conversation.

[2:10:06] Voice 2: I'm not aware of that data set.

[2:10:08] Voice 2: I'd be happy to investigate.

[2:10:10] Voice 2: traditionally municipalities generate their own building footprints but i will follow up and

[2:10:16] Voice 2: report back as far as bc assessment thank

[2:10:19] Trustee Fast: you maybe i got it wrong but i thought they had

[2:10:21] Trustee Fast: something thank you yeah

[2:10:27] Trustee Luckham: not in all areas but um it's worthwhile investigating any further

[2:10:32] Trustee Luckham: remarks or amendments or motion here um they'll just make a on your hand they'll need to go down

[2:10:39] Trustee Luckham: So I'll just make a few remarks. Certainly, it's politically problematic to advance budget requests of this kind. However, I think what we have to really recognize here is that staff have told us this is what we need to do this work.

[2:11:02] Trustee Luckham: work and the thing that we struggle with the most is not funding the work that needs to be done

[2:11:07] Trustee Luckham: and it puts staff and the islanders trust in a position of compromise where um you know we

[2:11:15] Trustee Luckham: learned a lot through the pulse to date we learned an awful lot about what we do and particularly

[2:11:22] Trustee Luckham: about communications and particularly how expensive it is if you want to do it right

[2:11:27] Trustee Luckham: Um, and, um, it's, uh, uh, it's, uh, it certainly is, uh, a challenge to want to think that

[2:11:39] Trustee Luckham: we're going to, uh, ask for this much money, but it's also a challenge to think that we're

[2:11:43] Trustee Luckham: not going to do other work that Trust Area Services in particular normally does and hasn't

[2:11:50] Trustee Luckham: actually been doing, um, late because they, their energies have been redirected elsewhere

[2:11:56] Trustee Luckham: elsewhere with insufficient resources. And certainly there's been some staff issues with

[2:12:03] Trustee Luckham: absent seats and billing in. However, nonetheless, I just want to say that there is a cost. It is

[2:12:13] Trustee Luckham: expensive. It's not getting any cheaper. 10% budget reduction is interesting when what we're

[2:12:18] Trustee Luckham: seeing is um inflation is at eight percent um so that means you're going to do it 18 say a 20

[2:12:25] Trustee Luckham: reduction in in the work that we do at the end of the day because we don't have sufficient funding

[2:12:30] Trustee Luckham: for it so um however you know what this is is a draft it goes to fpc fbc can certainly

[2:12:39] Trustee Luckham: consider the request and come up with what they might recommend as a budget request and

[2:12:44] Trustee Luckham: in the big picture of things, it does strike me that I would want to be calling this a draft

[2:12:53] Trustee Luckham: recommendation from executive conversation. The only remark with all of the business cases I think

[2:13:02] Trustee Luckham: that I would make is that in the situations where there's the opportunity and language is used to

[2:13:08] Trustee Luckham: that effect throughout that, whether or not there's a staff position or a contractor position,

[2:13:13] Trustee Luckham: It might be beneficial to consider using contractors where we can. Certainly, there's additional costs associated with that, but there's also potentially some savings associated with that with respect to office space and those other kinds of things.

[2:13:32] Trustee Luckham: but I think what for me is that that sends a message that this is one-time work that will

[2:13:39] Trustee Luckham: get done and it's not an ongoing staff position which has always historically been the biggest

[2:13:45] Trustee Luckham: concern of council and if there's opportunity to change some of that language I'd appreciate that

[2:13:51] Trustee Luckham: but I'm also not about to make any amendments today to the document don't want to get into

[2:13:55] Trustee Luckham: to that level um so i would suggest we advance what's in front of us um and uh indeed it'll be

[2:14:03] Trustee Luckham: a future executive committee a future financial planning committee that will ultimately make the

[2:14:07] Trustee Luckham: decisions around what the next budget looks like but i don't think it hurts to tell that what we

[2:14:12] Trustee Luckham: what staff are telling us this is what we need to do the work you've asked us to do

[2:14:17] Trustee Luckham: so we then have to consider what work we're going to take off the list that's my two cents dan rogers

[2:14:25] Trustee Rogers: Thanks. And I'm glad you rephrased it at the end, because, yes, I wanted to make clear that, well, staff has told us, and in some cases, the administrative part is true, that staff has told us this is what they need.

[2:14:38] Trustee Rogers: But a number of these things are what trustees, the politicians have told staff they want to do.

[2:14:44] Trustee Rogers: So a number

[2:14:45] Trustee Rogers: of these are our projects that we have asked the work to be done, and basically staff have come back and said, here's how much it costs if you want to do that.

[2:14:53] Trustee Rogers: some of that's not true uh some of it is um you know we need another administrator we need this

[2:15:00] Trustee Rogers: we need that and that's fair i have no problem with that um i guess i'm a little concerned about

[2:15:05] Trustee Rogers: the compressed nature of what's going to occur between now and when the budget goes out to

[2:15:11] Trustee Rogers: uh to um public commentary there i guess there might be an fpc meeting after the election

[2:15:18] Trustee Rogers: there probably is there's probably a trust programs committee meeting but you might have

[2:15:23] Trustee Rogers: have a series of trustees that really are just really getting their feet under themselves as to

[2:15:30] Trustee Rogers: what it is they're going to be able to do. So I think it's really important we bring

[2:15:34] Trustee Rogers: more than the usual type of scrutiny to those requests, because the four of us have been around

[2:15:42] Trustee Rogers: for the last at least four years, in some cases much longer. And we've been around and watched

[2:15:49] Trustee Rogers: the budget evolve and uh so we i think it's important that we do bring a little bit more

[2:15:54] Trustee Rogers: scrutiny than i would normally say well i'll just send it off to fpc and they can decide what to do

[2:15:59] Trustee Rogers: with this this is our request so um i i think i'm fine with everything there uh except i have

[2:16:11] Trustee Rogers: another question what happens if we don't do number 10 what if we don't do the bylaw portal

[2:16:15] Trustee Rogers: portal licensing and implementation project?

[2:16:17] Trustee Rogers: What's the outcome of that?

[2:16:20] Trustee Rogers: I can speak to that.

[2:16:22] Voice 7: Yeah, Mark can speak to it initially, and then I can do a backup.

[2:16:25] Voice 7: Because, yeah, this is great.

[2:16:26] Voice 7: Let's start to walk through these things and go,

[2:16:28] Voice 7: what's the opportunity cost of each one of them?

[2:16:31] Voice 2: So the risk of not doing it, as I think you're aware,

[2:16:38] Voice 2: we were awarded in May,

[2:16:40] Voice 2: we were awarded the Local Government Development Application Program

[2:16:45] Voice 2: program funding grant totaling $370,000 to implement a new information system for the

[2:16:52] Voice 2: planning development application processing and includes a review of that process and so the risk

[2:16:59] Voice 2: of not proceeding with bylaw would be bylaw would then be separated from that process bylaw would

[2:17:06] Voice 2: remain in what we refer to as tapas a trust area property information system it's an in-house

[2:17:12] Voice 2: House developed application. It's antiquated in that the public has no access to it. So

[2:17:20] Voice 2: it's an information system which allows the bylaw officers to track

[2:17:26] Voice 2: tickets, the ticketing system, their ticketing system. The risk would be that the planners then

[2:17:33] Voice 2: have a development application system that includes a portal for the public to track,

[2:17:39] Voice 2: to do payments, to do transactions online, to communicate directly with the planners in regards

[2:17:45] Voice 2: to applications and such and by-law would then be I guess blocked out of that feature and that

[2:17:52] Voice 2: function. So what we're proposing is to bring them back together which was always the intention.

[2:17:57] Voice 2: We had hoped actually to bring by-law in initially into that grant but the granting body said

[2:18:02] Voice 2: this is specific to planning and development applications. So our intention was to bring by-law

[2:18:07] Voice 2: in next give them the portal give them the um the the transaction online transaction

[2:18:14] Voice 2: capability um and tracking for the public so it's really about bringing bringing the bylaw

[2:18:22] Voice 2: in finally or bringing them up to speed with the the planning and development application processing

[2:18:27] Voice 2: and then um ultimately retiring the tapas information system that we maintain in house

[2:18:34] Voice 2: And a last little piece to that is the ITC, the Conservancy is in that system as well, is currently being supported by TAPIS, and we're working for next fiscal to give them a new product called Landscape.

[2:18:51] Voice 2: So really, our goal is to retire TAPIS and moving bylaw into CityView, which is the application, is part of that process.

[2:19:04] Voice 2: of retiring so

[2:19:06] Voice 7: i guess the context is mark uh does the world end um if you know some context

[2:19:15] in terms of the decision making associated with this can we carry on can we not how significant

[2:19:19] is it i think that's

[2:19:21] Voice 7: some of the questions the considerations as the ec grapples with the numbers

[2:19:24] Voice 7: here

[2:19:25] Voice 2: yeah i would say that the sky doesn't fall we can certainly carry on um we have we have in-house

[2:19:33] Voice 2: development skills so that we can maintain tapas and support it for the coming fiscal that's not

[2:19:41] Voice 2: a problem the the real problem is that it's disconnected so bylaw becomes disconnected

[2:19:48] Voice 2: from planning so that information system is no longer integrated currently before we do the

[2:19:55] Voice 2: implementation with city view for the development applications bylaw planning and itc are all

[2:20:01] Voice 2: integrated and what will happen if we don't proceed with this funding is we'll end up with

[2:20:07] Voice 2: three separate information systems for ITC bylaw and planning so it'll just be in my language

[2:20:17] Voice 2: kludgy or clunky in the the communications so bylaw will not be directly tied that information

[2:20:23] Voice 2: system will not be directly tied to the application system so it's it's certainly more work for the

[2:20:30] Voice 2: for the bylaw officers to sort of access tapas to to track their um ticketing their tickets

[2:20:40] Voice 2: their violations and then to go over to the to city view and that application and to to

[2:20:47] Voice 2: be aware of development applications associated with the product or property so it's just a

[2:20:53] Voice 2: disconnect that is not ideal ideally we're tightly coupled because well bylaw is part of planning

[2:21:00] Voice 2: okay

[2:21:06] Trustee Luckham: thank you um hopefully that answers the question uh trustee patrick so

[2:21:16] Trustee Patrick: what if it's

[2:21:17] Trustee Patrick: delayed a year i mean one is not doing it but delaying it a year well

[2:21:24] Voice 2: as i as i said it it's

[2:21:26] Voice 2: it's a it's about disconnect so if we are delayed a year we are disconnected so it's just a it's a

[2:21:33] Voice 2: a more complicated less streamlined process for the planning and for for bylaw because those two

[2:21:42] Voice 2: units will not be in the same system so the information will not be accessible from within

[2:21:48] Voice 2: the same essentially database so it's functional but dysfunctional if that makes any sense it'll

[2:21:56] Voice 2: work but it's not it's not a coupled system which it currently is right

[2:22:04] Trustee Luckham: um mark maybe i'll ask your

[2:22:06] Trustee Luckham: question that this work is contracted we're not doing this in-house is that correct correct

[2:22:11] Voice 2: it's

[2:22:12] Voice 2: the same contractor that's doing the implementation for the planning department right planning group

[2:22:17] Voice 2: uh

[2:22:18] Trustee Luckham: well yeah exactly thank you that's what i meant and so obviously a delay would uh would

[2:22:23] Trustee Luckham: would disrupt that process and engaging the same contractor to reopen that

[2:22:28] Trustee Luckham: would probably have additional expense and difficulty.

[2:22:32] Voice 2: Well, you can, I would anticipate that the cost would go up.

[2:22:36] Trustee Luckham: Yeah.

[2:22:37] Trustee Luckham: As

[2:22:37] Voice 2: most things do every year.

[2:22:41] Trustee Luckham: Okay. Thank you. Thank you for the question, trustee Patrick.

[2:22:44] Trustee Luckham: Did you have a further question? No.

[2:22:49] Trustee Luckham: Back to trustee fast.

[2:22:51] Trustee Fast: Thank you, chair. My,

[2:22:53] Trustee Fast: um uh if i can just contribute to this part of the conversation i think this relates to the

[2:23:00] Trustee Fast: digitization of paper records and uh it's how far and how quickly can we move into the digital world

[2:23:10] Trustee Fast: and upgrade our systems so that we're not asking staff to maintain an older system

[2:23:23] Trustee Fast: when we're bringing on a content relationship management system

[2:23:29] Trustee Fast: and the new one for Islands Trust Conservancy and City View

[2:23:35] Trustee Fast: and still maintaining TAPIS, you know, as it's already being replaced because it's old and not functional.

[2:23:44] Trustee Fast: My feeling is we should be working towards integration and towards of all our functions

[2:23:53] Trustee Fast: and towards people not having to know too many systems or for staff to have to maintain them.

[2:24:04] Trustee Fast: And I think, to me, this all comes down to how do we want to fall yet further behind in digitizing?

[2:24:13] Trustee Fast: And I'm in support of the number 10, the bylaw portal licensing and implementation project, because all parts of,

[2:24:29] Voice 3: well, anyway, I already said it.

[2:24:30] Voice 3: Thank you.

[2:24:34] Voice 3: Thank you, Trustee Fast.

[2:24:37] Voice 3: I'll be happy to move the motion.

[2:24:39] Trustee Luckham: thank you that'd be great okay

[2:24:42] Trustee Fast: if you could bring it back up with those couple of adjustments

[2:24:49] Trustee Fast: i move that executive committee recommend to the financial planning committee for inclusion

[2:24:55] Trustee Fast: in the fiscal year 2023-24 draft budget i can put the word draft in there um number one ten

[2:25:04] Trustee Fast: thousand for history and heritage grants and aid uh fifteen thousand for application scholar

[2:25:09] Trustee Fast: sponsorship, $50,000 for reconciliation action plan, $50,000 for communications, $1,000 for NAPTEP

[2:25:17] Trustee Fast: application sponsorship, $10,000 for accessibility committee and plan development, $10,000 for

[2:25:23] Trustee Fast: building, $10,004 building footprint GIS layer, $140,000 for policy statement amendment project,

[2:25:34] Trustee Fast: $20,000 for contact relationship management database project software and implementation training. $96,595 for bylaw portal licensing and implementation project. $150,000 for new staffing requests. $30,000 for staffing adjustment to grid levels. $15,000 for digitization of paper records.

[2:25:58] Trustee Luckham: That's a lot. Thank you, Sue. I'll have a seconder. Dan Rogers. Thank you very much, Dan.

[2:26:08] Trustee Luckham: Any further discussion, Trustee Patrick?

[2:26:13] Trustee Patrick: I think, I mean, this is difficult when we aren't the Finance Planning Committee.

[2:26:21] Trustee Patrick: We are not seeing this in context with all of the other requests that are before the budget.

[2:26:29] Trustee Patrick: So this is the assembled package.

[2:26:32] Trustee Patrick: I do have concerns about what is the right expense for the policy statement

[2:26:38] Trustee Patrick: um and some whether or not some of these other things could be deferred um and i really am

[2:26:47] Trustee Patrick: concerned about the communications and engagement resources that may be pulled together uh throughout

[2:26:55] Trustee Patrick: all the budgets so i'm hoping there's lines that can come out of that as the financial planning

[2:26:59] Trustee Patrick: committee assembles all this so that we can find some efficiencies and effectiveness in doing that

[2:27:04] Trustee Patrick: communications and engagement certainly

[2:27:07] Voice 7: any amendments that to this that you require we

[2:27:12] Voice 7: pass on to fpc okay

[2:27:23] Trustee Luckham: is there any other discussion um

[2:27:27] Trustee Rogers: i um as i said i'm not going to be working with

[2:27:36] Trustee Rogers: this budget but um so i'm hesitant to say anything i um i was hoping one of the other

[2:27:48] Trustee Rogers: Other trustees might amend the budget, but I can put on the table that the motion be

[2:27:54] Trustee Rogers: amended in number eight by reducing the amount from $140,000 to $100,000.

[2:28:02] Trustee Luckham: Moved.

[2:28:02] Trustee Luckham: Seconded by Trustee Patrick.

[2:28:04] Trustee Luckham: Thank you, Dan.

[2:28:06] Trustee Luckham: You wish to speak to your motion?

[2:28:08] Trustee Rogers: Well, I did a little bit before.

[2:28:10] Trustee Rogers: I must say I'm extremely concerned that the impact of that might be that Director Frater

[2:28:16] Trustee Rogers: and her staff are overwhelmed again.

[2:28:18] Trustee Rogers: although my sense is a lot of that is because of of staffing coming and going etc but it also

[2:28:24] Trustee Rogers: does provide for an overwhelming amount of work um i i but and and that's not my intention i'm

[2:28:33] Trustee Rogers: hoping that we can find a way to to rewrite the um uh the business case without that uh i agree

[2:28:42] Trustee Rogers: that the Trust Policy, Trust Programs Committee

[2:28:46] Trustee Rogers: asked for a communication strategy,

[2:28:49] Trustee Rogers: but there has to be some engagement.

[2:28:51] Trustee Rogers: I don't know.

[2:28:53] Trustee Rogers: I just, it just seems like a lot of money

[2:28:54] Trustee Rogers: and I can't give you a definitive answer.

[2:28:57] Trustee Rogers: And I guess if this got defeated, it gets defeated, so.

[2:29:05] Voice 3: All right, so

[2:29:06] Trustee Luckham: moved and seconded.

[2:29:07] Trustee Luckham: Is there any further discussion?

[2:29:11] Trustee Luckham: Trustee Patrick.

[2:29:12] Trustee Patrick: I mean, I will support this.

[2:29:14] Trustee Patrick: like i said i think there's opportunities to work overall throughout the budget and make you know we

[2:29:19] Trustee Patrick: can't you know the communications engagement is critically important that it be done right but

[2:29:25] Trustee Patrick: like i said i think there's efficiencies if we look at the budget as a whole and uh director

[2:29:32] Trustee Luckham: fader for information it

[2:29:37] Voice 10: would just be helpful as you contemplate this or after you vote where

[2:29:41] Voice 10: you think staff should amend the business case where should if there if this was to pass where

[2:29:46] Voice 10: where would we cut the 40,000 from the proposal?

[2:29:49] Voice 10: Thank you.

[2:29:50] Voice 7: Well, if indeed, but if also we could,

[2:29:56] Voice 7: if there's direction there,

[2:29:57] Voice 7: staff could come back and review it and come back with that.

[2:30:01] Voice 7: or refinement it might be a lot for ec to specifically define the individual elements

[2:30:06] Voice 7: in the business case but

[2:30:10] Trustee Fast: we do have we do have page 137 that has the options for that

[2:30:14] Trustee Fast: amount i was proposing option six with no public engagement and

[2:30:23] Trustee Rogers: and and if i could uh as the mover

[2:30:26] Trustee Rogers: if i might mr chair i've i recognize that that might be the request from the staff uh the director

[2:30:33] Trustee Rogers: to identify what we wanted specifically they were doing but my mind was the reason I didn't say that

[2:30:39] Trustee Rogers: was specifically what the CAO said to give the staff an opportunity to refine the business case

[2:30:44] Trustee Rogers: to come within that and make some recommendations around around where we could find without

[2:30:50] Trustee Rogers: unduly burdening the um uh the existing staff so I'm hoping that's correct and as I said

[2:30:57] Trustee Rogers: that if two trustees vote against this

[2:31:00] Trustee Rogers: or two executive members vote against this amendment,

[2:31:03] Trustee Rogers: it'll be defeated.

[2:31:04] Trustee Rogers: But I guess we'll see what happens.

[2:31:09] Voice 3: Director Freitas, your hand's still up.

[2:31:16] Voice 3: Yeah.

[2:31:18] Trustee Luckham: Your motion doesn't really offer any suggestions

[2:31:22] Trustee Luckham: about how to achieve the $100,000.

[2:31:25] Trustee Luckham: And so obviously that's like a 30% reduction

[2:31:32] Trustee Luckham: across the board or not do public engagement,

[2:31:36] Trustee Luckham: which I think would be a mistake.

[2:31:40] Trustee Luckham: But, you know, this conversation isn't going to end here today.

[2:31:44] Trustee Luckham: It may be that a future executive committee will come in

[2:31:48] Trustee Luckham: with some additional recommendations, cuts or additions,

[2:31:52] Trustee Luckham: when it becomes obvious what the work is that needs to be done.

[2:31:58] Trustee Luckham: So although I don't approve of the idea,

[2:32:02] Trustee Luckham: I'm not going to oppose the motion because I just want to move this forward. There's more

[2:32:06] Trustee Luckham: conversation ahead. I hope I'm part of that conversation. And so is there any further

[2:32:11] Trustee Luckham: discussion on the motion to amend? All those in favor, please. Any opposed? None opposed. So that

[2:32:21] Trustee Luckham: carries. Now on the amended motion on the floor, which is as was read with the addition of the,

[2:32:31] Trustee Luckham: with the change to the $140,000 element at item eight.

[2:32:37] Trustee Luckham: I'll ask if there's any further discussion

[2:32:39] Trustee Luckham: on the main amended motion, Dan Rogers.

[2:32:41] Trustee Luckham: I

[2:32:42] Trustee Rogers: just thought because I asked the question

[2:32:43] Trustee Rogers: about the portal licensing, I thank you for the explanation.

[2:32:47] Trustee Rogers: I think it would be very short sighted

[2:32:50] Trustee Rogers: to have two or three different operating systems

[2:32:53] Trustee Rogers: going at the same time.

[2:32:55] Trustee Rogers: And it's a bit of an old expression,

[2:32:58] Trustee Rogers: you're penny wise and pound foolish

[2:33:00] Trustee Rogers: with this is way more than a penny uh but it's um it would be in my view uh so i'll be supporting

[2:33:07] Trustee Rogers: the motion as it stands including that because uh that seems to me to make sense that you would

[2:33:14] Trustee Rogers: have everybody on the same page and there's a cost to that i'm sure every local government

[2:33:18] Trustee Rogers: is going through those same sort of costs we have a very complicated um uh trust area

[2:33:24] Trustee Rogers: with tons of properties and planning issues, et cetera,

[2:33:28] Trustee Rogers: et cetera, and bylaw enforcement that is very complex

[2:33:30] Trustee Rogers: and it needs some support.

[2:33:32] Trustee Rogers: So I'll be supporting the budget,

[2:33:33] Trustee Rogers: the motion as drafted, thank you.

[2:33:37] Trustee Luckham: All right, any further discussion on the amended motion?

[2:33:41] Trustee Luckham: All those in favor?

[2:33:44] Trustee Luckham: Any opposed?

[2:33:47] Trustee Luckham: Your hand is down, Sue Ellen Foster.

[2:33:49] Trustee Luckham: No, okay, so none opposed, so that carries unanimously.

[2:33:53] Trustee Luckham: Thank you very much, Vice Chairs.

[2:33:55] Trustee Luckham: Is there any further business associated with the item at 8.2.11?

[2:34:01] Trustee Luckham: I think that concludes it.

[2:34:03] Trustee Luckham: Then I'm going to move along on our agenda now all the way through to LTC Chair's report on local advocacy topics.

[2:34:11] Trustee Luckham: I have one item I'd like to report out on.

[2:34:14] Trustee Luckham: Is there anybody else that has an advocacy topic they'd like to report on?

[2:34:18] Trustee Luckham: Okay, so then the Thetis LTC actually hosted a meeting between BC Ferries and Mody and community agencies on Thetis Island.

[2:34:38] Trustee Luckham: Thetis Island LTC hosted that meeting on the island this week.

[2:34:42] Trustee Luckham: in fact, on Monday. It was very well attended. That included a tour of the waterfront where

[2:34:50] Trustee Luckham: the ferry terminal comes in to address traffic and safety issues. And I've characterized it as

[2:34:58] Trustee Luckham: public safety, cultural safety, and spiritual safety, as all three of those elements exist

[2:35:08] Trustee Luckham: at that ferry terminal, one coming and going of vehicles and people that are at risk of being

[2:35:15] Trustee Luckham: injured by vehicular traffic. There's a trail that comes off of the ferry terminal that traverses

[2:35:23] Trustee Luckham: down to the beach, and it crosses a burial site of the ancestors of the Penelakut Nation, and

[2:35:30] Trustee Luckham: that's the cultural piece. We're desecrating that area by creating significant amounts of bank

[2:35:37] Trustee Luckham: bank erosion, as well as public safety, accessing a completely unsafe trail head to get to the

[2:35:44] Trustee Luckham: waterfront. And then the spiritual safety of individuals that are traversing across the tops

[2:35:50] Trustee Luckham: of those ancestors. There's definitely an element of risk associated with the health and well-being

[2:36:00] Trustee Luckham: of individuals who are trespassing on in that area and so um essentially all of the parties

[2:36:07] Trustee Luckham: agreed that they would uh would discuss this and we continue to advocate for improvements at the

[2:36:15] Trustee Luckham: ferry terminal here on theta sound with respect to those elements so that's just out there i want to

[2:36:20] Trustee Luckham: thank some of the staff that were involved in helping us pull that meeting together particularly

[2:36:24] Trustee Luckham: Claire pulling the Zoom part together at the last minute. And if the future LTC will advise you on

[2:36:33] Trustee Luckham: what it is the ferry company and Modi decide to do, but I think we got their ear.

[2:36:39] Trustee Luckham: So that's it from advocacy. I didn't see anybody else had anything to report. So let's go to

[2:36:44] Trustee Luckham: correspondence. We have seven items on our agenda. We have an additional two items that came in late.

[2:36:51] Trustee Luckham: one is electoral area reforms, and the other is a letter from Susan Yates. I'm trusting that you

[2:36:58] Trustee Luckham: have seen those in an electronic format. And so I'm just going to simply ask, are there any of

[2:37:05] Trustee Luckham: these pieces of correspondence that you would like to address? Otherwise, I will receive them

[2:37:09] Trustee Luckham: for information. So could you each raise your hands and cite which ones you would like to speak

[2:37:15] Trustee Luckham: about? And then we'll pull those for discussion and receive the others for information. So Vice

[2:37:20] Trustee Luckham: vice-chairs are the ones here that you wish to address?

[2:37:25] Trustee Luckham: Dan?

[2:37:27] Trustee Rogers: The one from Susan Yates and the one from,

[2:37:31] Trustee Rogers: which is tied into a certain extent to 10.3 as well.

[2:37:38] Trustee Luckham: Okay, thank you.

[2:37:39] Trustee Luckham: And anybody else?

[2:37:42] Trustee Rogers: Oh, and I'd also like to speak to 10.4.

[2:37:44] Trustee Rogers: I think we need to have a discussion

[2:37:46] Trustee Rogers: about what to do about that request

[2:37:47] Trustee Rogers: and what might've come out of this with 10.4.

[2:37:50] Trustee Luckham: Thank you.

[2:37:51] Trustee Luckham: Anybody else?

[2:37:52] Trustee Luckham: Laura Patrick?

[2:37:52] Trustee Patrick: 10.1.

[2:37:55] Trustee Luckham: All right. Okay. Thank you, Laura. Anybody else? Okay. I wish to speak to 10.5.

[2:38:07] Trustee Luckham: Oh, and I'll just make a remark on 10.7. I'm going to pull that one as well. So then I'm going to

[2:38:15] Trustee Luckham: then, not seeing any of the hands. Oh, no, I want to talk to 10.2. I'm sorry. So that means then

[2:38:24] Trustee Luckham: Then I'm going to receive for information item 10.6, endorsement of Bill C-216.

[2:38:31] Trustee Luckham: I thank the writer for that response to our letter.

[2:38:36] Trustee Luckham: And then I'm going to receive 10.8 electoral area, both of those for information by general consent.

[2:38:44] Trustee Luckham: So I'm going to go through the list now.

[2:38:45] Trustee Luckham: 10.1, Laura Patrick.

[2:38:53] Trustee Patrick: I'm wondering what next steps are.

[2:38:55] Trustee Patrick: um i mean we know you know i can i know for you know salt spring harbor we have all these

[2:39:05] Trustee Patrick: dock segments that clearly came from somewhere whose job is that to investigate which marina

[2:39:10] Trustee Patrick: decommissioning that those dogs came from um would that just be a generic complaint or

[2:39:16] Trustee Patrick: they need to come in and do that investigation because uh i don't know if they know how prolific

[2:39:24] Trustee Patrick: this issue is and it's and I know the doc segments are over there at Thetis and they're they seem to

[2:39:29] Trustee Patrick: have spread wide.

[2:39:34] Voice 10: I'm certainly can answer that.

[2:39:36] Trustee Luckham: Thank you Claire appreciate that.

[2:39:38] Voice 10: Yeah so it's

[2:39:38] Voice 10: the province's responsibility they issue the tenures for the docs and with that comes

[2:39:44] Voice 10: responsibility for adequate maintenance of the doc so on our website we have a what do we call

[2:39:49] Voice 10: it a other government services page where you can report a concern in there you could report a

[2:39:54] Voice 10: concerned around it essentially would be called a crown trespass which would trigger their

[2:39:59] Voice 10: enforcement officers to have a look and see what could be done. I will flag though that we've

[2:40:03] Voice 10: recently met with staff and they've advised like they really are under-resourced to undertake

[2:40:08] Voice 10: proper enforcement around dock issues both the proliferation of docks that don't have

[2:40:15] Voice 10: permits and also degrading docks so they don't have enough staff to respond to all the inquiries

[2:40:20] Voice 10: and concerns they're receiving i

[2:40:22] Trustee Patrick: mean this is to me that was the intent of the letter we wrote in

[2:40:26] Trustee Patrick: the first place was about the problem it was a more or less a complaint and now they respond

[2:40:30] Trustee Patrick: saying you need to make a complaint um so to me this issue is we're no better off with this letter

[2:40:38] Trustee Patrick: yeah

[2:40:38] Voice 10: so something to consider down the road maybe additional advocacy um to have more resources

[2:40:43] Voice 10: available for them to undertake responses to their natural resource violation reports

[2:40:47] Voice 10: Okay.

[2:40:53] Trustee Luckham: Thank you for raising that one, Laura. 10.2 is the letter from Minister Cullen. It's the Minister's response regarding the Provincial Review Request, dated September 23rd.

[2:41:07] Trustee Luckham: um i uh uh forwarded this to executive committee and it is here for us to determine how we would

[2:41:15] Trustee Luckham: uh what action we might like to take seems clear to me that this should uh go to uh trustees it

[2:41:23] Trustee Luckham: should go to the governance uh committee and and probably also be sent to trust council as a whole

[2:41:29] Trustee Luckham: so that that has been uh handled in the inappropriate way and um so i just want to

[2:41:38] Trustee Luckham: make a remark however with respect to this letter that letter was received by me addressed to me

[2:41:46] Trustee Luckham: alone i have advice that tells me that that letter would have not been copied to anybody else

[2:41:54] Trustee Luckham: and that the province does not blind carpet copy let correspondence of this nature

[2:42:01] Trustee Luckham: and would not have been circulated to anybody else, other agencies, without it being identified

[2:42:07] Trustee Luckham: on the letter that it had been copied to those agencies. I forwarded this letter to the executive

[2:42:16] Trustee Luckham: mailing address, and we know the membership of that. Some mysterious way, which I am concerned

[2:42:28] Trustee Luckham: about, it has ended up in public hands prior to it ending up on this agenda, which is the process

[2:42:36] Trustee Luckham: that we normally conduct.

[2:42:38] Trustee Luckham: I am perplexed by that.

[2:42:41] Trustee Luckham: But I'm not, I just need to say that.

[2:42:44] Trustee Luckham: I'm not going to pursue it any further than that.

[2:42:46] Trustee Luckham: It's up to somebody, anybody to determine

[2:42:51] Trustee Luckham: if there is any other action that is necessary.

[2:42:54] Trustee Luckham: Anyway, at the moment, I would like to,

[2:42:56] Trustee Luckham: with your permission, general consent,

[2:42:59] Trustee Luckham: forward this letter to trustees, council,

[2:43:02] Trustee Luckham: and the governance committee.

[2:43:07] Trustee Luckham: by general consent. Is that satisfactory? I see thumbs up, so thank you. Trustee Rogers, 10.3.

[2:43:29] Trustee Rogers: 10.3, the generic letter from Trustee Rockefeller that, besides the very kind words

[2:43:38] Trustee Rogers: that hers for all of us, also indicates that she strongly believes that more funds for in-person

[2:43:47] Trustee Rogers: and meeting is uh required um i think it would be wise to send this on to the next executive

[2:43:59] Trustee Rogers: committee to make a recommendation to trust council um because i think there there is some

[2:44:05] Trustee Rogers: sense amongst the folk that that uh while we were in a particular budget process and there were

[2:44:12] Trustee Rogers: budgetary reasons for not getting having more um in-person meetings uh there is uh there there is

[2:44:19] Trustee Rogers: some wisdom in what she says about and i think we've all experienced this that that uh part of

[2:44:25] Trustee Rogers: the tensions that occurred over this term may have been because of the lack of in-person i must say

[2:44:31] Trustee Rogers: that i also um uh i missed going to other islands i shouldn't having traveled a lot this term i guess

[2:44:41] Trustee Rogers: Yes, I shouldn't be begrudging other thing,

[2:44:43] Trustee Rogers: but I missed going to,

[2:44:46] Trustee Rogers: pardon me, Denman, Lachiti, Salt,

[2:44:49] Trustee Rogers: you know, Thedas this term.

[2:44:51] Trustee Rogers: So I simply want to move

[2:44:54] Trustee Rogers: that this correspondence be placed

[2:44:56] Trustee Rogers: on the agenda of the first business meeting.

[2:45:02] Trustee Rogers: And I don't know what the CAO has planned

[2:45:05] Trustee Rogers: in terms of meeting with the executive,

[2:45:07] Trustee Rogers: but the first business meeting

[2:45:08] Trustee Rogers: of the executive committee.

[2:45:12] Trustee Luckham: thank you don dan if i don't see any objections to that then let's just take it that by general

[2:45:17] Trustee Luckham: consent that that be forwarded to the first business meeting of the future council

[2:45:21] Trustee Luckham: of

[2:45:22] Trustee Rogers: the executive committee or

[2:45:24] Trustee Luckham: the executive committee yeah oh

[2:45:27] Trustee Luckham: i see okay of executive

[2:45:28] Trustee Luckham: committee thank you for that clarification so if that's all right then uh that will make it so

[2:45:33] Trustee Luckham: so 10.4 is a letter from trustee critchley regarding ship breaking and dan rogers how do

[2:45:39] Trustee Luckham: you yeah

[2:45:40] Trustee Rogers: well that's because i raised it to discussion level because he's asked us to

[2:45:45] Trustee Rogers: do something um and i think he was supported by trustee scott and perhaps trustee boucher

[2:45:53] Trustee Rogers: we got further follow-up from him about that and he specifically asked us that we

[2:46:01] Trustee Rogers: um that we join the uh lawyers getting our lawyers getting involved and i think there was some

[2:46:09] Trustee Rogers: mentioned, and I don't want to devolve into legal advice, but I think the CAO mentioned that

[2:46:16] Trustee Rogers: perhaps at UBCM, he could have some conversations with some of those, the various regional districts

[2:46:23] Trustee Rogers: that are involved. And I wondered if you wanted to report or do you just want to report back to

[2:46:31] Trustee Rogers: Trustee Critchley directly.

[2:46:35] Trustee Luckham: So thank you, Dan. Yeah, I'll turn this over to the CAO to make any

[2:46:40] Trustee Luckham: additional remarks. I don't believe we did meet, I certainly didn't have the opportunity to meet

[2:46:45] Trustee Luckham: with anybody else with respect to shipbreaking. Just note, however, that this is at least a 10

[2:46:51] Trustee Luckham: year old issue, 10 or 11 years old, that I'm aware of that shipbreaking has been happening

[2:46:56] Trustee Luckham: in Bains Sound at, I forget the name of the port there where it's...

[2:47:01] Trustee Rogers: Union Hall.

[2:47:03] Trustee Luckham: union

[2:47:03] Trustee Rogers: union big yeah

[2:47:05] Trustee Luckham: so cao did you have anything else to offer on this one i did uh

[2:47:11] Voice 7: so while i was at ubcm i did speak with representatives of the comox valley regional

[2:47:17] Voice 7: district they appreciated the support and the interest um they maintained that this is important

[2:47:23] Voice 7: to them they also um and i was speaking to the head of administration there uh they also were

[2:47:30] Voice 7: of the understanding that in addition to the injunction either wasn't allowable or wouldn't

[2:47:35] Voice 7: be assistive at this time even though they supported uh they appreciated the support

[2:47:40] Voice 7: and that um both himself and myself would double check that um and that's imminent so but he

[2:47:49] indicated that others had wanted to make

[2:47:53] Voice 7: application to uh the injunction or to add as an

[2:47:59] Voice 7: interested party and they weren't able to do so or it wouldn't be if uh wouldn't be advantageous

[2:48:06] Voice 7: so that's the response i got back um i'll follow up with him and then i can just happily call uh

[2:48:12] Voice 7: trustee critchley and fill him in on his request i

[2:48:15] Trustee Rogers: i would appreciate if you would do that sir i

[2:48:18] Trustee Rogers: think it was i think there is some i mean individual environmental groups might have

[2:48:24] Trustee Rogers: have problem getting standing but we are theoretically our jurisdiction goes over to

[2:48:29] Trustee Rogers: the foreshore over there um it is a live issue and uh in that area and being sound because of

[2:48:35] Trustee Rogers: a recent increase in the amount of shipbreaking and the and the fact that as my understanding is

[2:48:42] Trustee Rogers: that whoever the property owner is is ignoring orders or ignoring is the wrong word not following

[2:48:49] Trustee Rogers: the directives of the CVRD and that's why they're going to court over this whole thing and I see

[2:48:53] Trustee Rogers: trustee fast who's the chair there nodding along and thus it has escalated um so thank you i

[2:49:00] Trustee Rogers: appreciate it i will thank you very much okay

[2:49:05] Trustee Luckham: so then i'll take it then that the record will

[2:49:07] Trustee Luckham: record laurie that the cao will be following up with trustee critchley on that item

[2:49:12] Voice 4: yes chair

[2:49:13] Voice 4: thank

[2:49:14] Trustee Luckham: you so the next item is 10.5 the ocean protections plan the national framework for

[2:49:21] Trustee Luckham: assessing the cumulative effects of marine shipping. That's an email and a report that

[2:49:27] Trustee Luckham: you can get off the website. You can link to it. It's 75 pages. I, you know, I don't know. I can

[2:49:37] Trustee Luckham: only say I'm sure there may be some great aspects to the report. It is disappointing. And in fact,

[2:49:44] Trustee Luckham: Anchorage is only mentioned once in a link. Somebody came up with a phrase called

[2:49:54] Trustee Luckham: called Vessels That Rest, and they have completely ignored the entire issue, in my mind.

[2:50:04] Trustee Luckham: Certainly, it's mentioned in a couple of graphics as an impact, but I don't think that it was

[2:50:15] Trustee Luckham: addressed as a cumulative effect, which I think, and in fact, the community, although there's a

[2:50:26] Trustee Luckham: number of graphics that indicate interested parties, community is not mentioned as one of

[2:50:31] Trustee Luckham: those parties that's interested. And I just feel I just needed to say that. And I don't know,

[2:50:38] Trustee Luckham: Claire, if you've had the chance to analyze this report at all, and would definitely seek your

[2:50:44] Trustee Luckham: your advice, what sort of a response we might make with respect to a lot of things that might

[2:50:51] Trustee Luckham: be contained in that report. But given that this is specifically to do with marine shipping,

[2:50:58] Trustee Luckham: the cumulative effects of vessels of anchor in the Salish Sea.

[2:51:03] Voice 10: I have not had time to look at it yet.

[2:51:05] Trustee Luckham: Yeah. And I knew that was the answer and I know why. And I appreciate and respect that.

[2:51:15] Trustee Luckham: I might suggest that this, perhaps that's what I think should happen, is that this report should

[2:51:25] Trustee Luckham: be forwarded to a future executive committee to consider its interest in marine shipping.

[2:51:34] Trustee Luckham: So if there's no objection to that, and this is a future executive committee,

[2:51:41] Trustee Luckham: I'll do that by general consent if that's all right.

[2:51:45] Trustee Luckham: I'm not seeing any opposed, so let's do that.

[2:51:48] Trustee Luckham: And hopefully I'm around to speak to it at some point.

[2:51:53] Trustee Luckham: Endorsement, that was already sent.

[2:51:55] Trustee Luckham: So the next one here I wanted to speak to, 10.7.

[2:52:00] Trustee Luckham: And certainly, Trustee Bouchakin, her remarks are welcomed.

[2:52:05] Trustee Luckham: That was a difficult moment at council.

[2:52:07] Trustee Luckham: Council. And indeed, the advice that I was provided at the moment when a disruption in our

[2:52:21] Trustee Luckham: process began, I did have advice from staff that was out of order and that the process

[2:52:30] Trustee Luckham: was not being respected. Quite honestly, the aggressive nature of the trustee

[2:52:38] Trustee Luckham: could have sent us down an avenue of some kind of dispute, ongoing dispute, of which

[2:52:49] Trustee Luckham: I was not prepared to be bullied. I may have inadvertently allowed counsel to be bullied,

[2:52:58] Trustee Luckham: but it's something that one can give if one wants to. And in that situation, I made the ruling that

[2:53:05] Trustee Luckham: that I did, because I wasn't prepared to escalate what appeared to me to be the hostility that was

[2:53:11] Trustee Luckham: being created. And so in respect of our process going forward, and the composure of our council,

[2:53:19] Trustee Luckham: we move forward. I did ask council, specifically, if anybody wanted to overturn the chair,

[2:53:26] Trustee Luckham: the ruling of the chair, which is indeed part of the process. And nobody chose to overrule the

[2:53:31] Trustee Luckham: the chair. I wouldn't have been unhappy if that had happened. And so business continued on in

[2:53:38] Trustee Luckham: admittedly a little bit of a fractious moment. And indeed, we spent 45 minutes of valuable time.

[2:53:46] Trustee Luckham: That's a lot of hours if you add up all the time of everybody, including staff that were sitting

[2:53:51] Trustee Luckham: there, that indeed, fortunately, we were able to conclude our meeting that day without too much

[2:53:58] Trustee Luckham: much time. But I did want to respond to the letter. I want to thank Trustee Bush-Sakin for

[2:54:02] Trustee Luckham: raising it. And I will certainly consider that as I move forward in any decisions that I, or

[2:54:09] Trustee Luckham: opportunities I have to make decisions of that nature. And certainly anybody else in this role,

[2:54:15] Trustee Luckham: I would suggest that they consider the dynamics of these kinds of situations that arise.

[2:54:21] Trustee Luckham: eyes that's all i have to say dan rogers um

[2:54:26] Trustee Rogers: thank i think it's important to note the recommendation

[2:54:29] Trustee Rogers: that perhaps the uh what was it i think very um um i don't like what's the right word well

[2:54:41] Trustee Rogers: not not particularly well thought out suggestion in the governance report about a secretary

[2:54:47] Trustee Rogers: uh to the trust council but i thought we're trustee bushaken's making a very interest a

[2:54:54] Trustee Rogers: good suggestion that part of what was contemplated by that what would be a new position could be

[2:54:59] Trustee Rogers: filled by the director of legislative services um it is not an unusual phenomena as we all know

[2:55:07] Trustee Rogers: at local governments to have somebody sitting with the chair uh i think it happens at bowen

[2:55:12] Trustee Rogers: for example i think the i don't know if the cao or somebody else that sits with the with the chair

[2:55:18] Trustee Rogers: and advises in in real time as to how to handle issues as they come up i've seen it there it

[2:55:24] Trustee Rogers: probably occurs elsewhere and i think it might be a very useful uh suggestion that the director of

[2:55:31] Trustee Rogers: legislative services could uh could take that role on uh as part of and incorporate some of

[2:55:38] Trustee Rogers: of the suggestions from the governance review as to other so thanks i wanted to thank trustee

[2:55:43] Trustee Rogers: because she was not just suggesting there was a problem uh which she did suggest there was a

[2:55:50] Trustee Rogers: problem but she also suggested a potential way forward so thanks to her for that

[2:55:55] Trustee Luckham: sure and thank

[2:55:57] Trustee Luckham: you dan but i would like to recognize that indeed the legislative director of legislative services

[2:56:03] Trustee Luckham: did provide that service and did provide that advice in real time in the meeting, I chose to

[2:56:12] Trustee Luckham: not want to escalate the argument. I

[2:56:15] Trustee Rogers: wasn't suggesting staff didn't do it. I'm just

[2:56:18] Trustee Rogers: suggesting it could be a more formalized process. My experience in the last eight years is it's a

[2:56:23] Trustee Rogers: bit ad hoc. And occasionally we look to it, but I think if we inculcated it into the process of

[2:56:31] Trustee Rogers: trust council you could get you would get some acceptance from the trust council that that kind

[2:56:37] Trustee Rogers: of um advice from staff of a person specifically designed to give it would be more acceptable to

[2:56:44] Trustee Rogers: trustees uh that's just my thinking about it so anyway i it's been it's been sent to the

[2:56:49] Trustee Rogers: governance committee uh that's something that they can consider thanks

[2:56:53] Trustee Luckham: yeah fair enough that's um

[2:56:55] Trustee Luckham: of a legitimate point raised and so thank you for the emphasis on that i'm just going to continue

[2:57:02] Trustee Luckham: on here uh 10.8 oh

[2:57:04] Trustee Luckham: yes oh sorry uh trustee fast yeah

[2:57:08] Trustee Fast: i just wanted to uh update the information

[2:57:11] Trustee Fast: that trustee rogers came to bowen uh when we had a previous seating arrangement before covid

[2:57:18] Trustee Fast: And now that we've got Zoom and screens up on the wall and have moved the tables so that everybody can see, there's no longer the, well, what is happening is that the CAO is now sitting separately from the mayor.

[2:57:36] Trustee Fast: and um that is something i'm hoping that we will revisit assuming that i'm on the next bowen council

[2:57:44] Trustee Fast: and uh or that i will suggest if i even if i'm not um because i think that does work very well

[2:57:51] Trustee Fast: to have somebody at your elbow uh to um provide advice uh in in in case it's needed and um so i

[2:58:02] Trustee Fast: I support the idea of forwarding this.

[2:58:05] Trustee Fast: Thank you.

[2:58:07] Trustee Luckham: Yeah, thank you.

[2:58:08] Trustee Luckham: And others say that that role in a municipal setting

[2:58:11] Trustee Luckham: is usually provided by a city clerk

[2:58:15] Trustee Luckham: and possibly in a CAO where a city clerk isn't available,

[2:58:19] Trustee Luckham: but yeah, it's a well-supported concept, that's for sure.

[2:58:24] Trustee Luckham: Thank you.

[2:58:26] Trustee Luckham: The next one is at 10.9, Dan Rogers,

[2:58:29] Trustee Luckham: you wish to speak to the letter from Susan Yates.

[2:58:34] Trustee Rogers: all right sorry this this plays into the letter from uh ms rockefeller uh susan is as you know

[2:58:42] Trustee Rogers: as a although she's running for trustee this is the foundation of her of her request for ec um

[2:58:51] Trustee Rogers: she uh is a is a avid follower of trust council she probably she certainly attends more trust

[2:58:59] Trustee Rogers: trust councils than some trustees.

[2:59:01] Trustee Rogers: And she is always there and she has written to me

[2:59:07] Trustee Rogers: and I wanted to pass on her plea to the executive committee

[2:59:12] Trustee Rogers: that the December trust council be in person.

[2:59:16] Trustee Rogers: I recognize it's probably too late to arrange that.

[2:59:20] Trustee Rogers: I must admit, I expressed some surprise

[2:59:23] Trustee Rogers: when I discovered that it was not,

[2:59:25] Trustee Rogers: I thought we had budgeted for a third

[2:59:27] Trustee Rogers: and uh and laurie rightly corrected me and showed the motion that we did not but i said i would

[2:59:34] Trustee Rogers: bring her request to you she specifically asked that we consider recommending it be moved to

[2:59:40] Trustee Rogers: january and that it be heard in person uh held in person i know that causes all sorts of problems

[2:59:45] Trustee Rogers: with the budgeting process if you move it to january and so that's problematic but i thought

[2:59:51] Trustee Rogers: i would at least bring her her uh plea to you uh it's sort of an on with the uh

[3:00:00] Trustee Rogers: It's with the same tenor as Trustee Rockefeller that we really need to do these things in person as much as possible.

[3:00:09] Trustee Rogers: And as I said, I was confused.

[3:00:11] Trustee Rogers: I thought we had put the December one in person, but obviously we did not.

[3:00:15] Trustee Rogers: But anyway, there it is.

[3:00:16] Trustee Rogers: She asked me to do it.

[3:00:18] Trustee Rogers: I would certainly support if anybody else felt it needed to be moved, but I am not going to be there.

[3:00:23] Trustee Rogers: So I'm not going to create those kind of complications for staff and trustees if I'm not going to be there to try to handle the logistics.

[3:00:32] Trustee Luckham: Okay, thank you, Dan. Anybody wish to speak to that further?

[3:00:36] Trustee Luckham: Yeah,

[3:00:38] Trustee Fast: I just thought because this is similar to 10.3, Trustee Rockefeller's acknowledgement of the importance of in-person meetings.

[3:00:48] Trustee Fast: um i wondered if we wanted to uh also refer uh this email to the first business meeting of the

[3:00:55] Trustee Fast: new executive

[3:00:56] Voice 3: committee sure yeah okay so i

[3:01:02] Voice 3: move that so

[3:01:04] Trustee Luckham: uh so sure how about we do you want to

[3:01:08] Trustee Luckham: formally move it or should we just do it by general consent that the letter from susan

[3:01:12] Trustee Luckham: yates before to the future executive committee the

[3:01:14] Trustee Fast: consent is fine so

[3:01:17] Trustee Luckham: then if there's no objection

[3:01:18] Trustee Luckham: to that that's what we'll do um anybody else was to speak to it um yeah you know it's too late i

[3:01:27] Trustee Luckham: think the ball is rolling and i'd be happy to hear from staff the ball is already the die is already

[3:01:33] Trustee Luckham: set i think is probably how i would put it um with respect to when the meetings are going to be

[3:01:40] Trustee Luckham: certainly i agree with susan completely that having the potential for in-person meetings

[3:01:46] Trustee Luckham: meetings is something that is important. And I presume that it is also too late to make

[3:01:56] Trustee Luckham: any kind of budget amendments or scheduling amendments to facilitate an in-person meeting

[3:02:03] Trustee Luckham: for that second December meeting, which I would think would be just incredibly valuable.

[3:02:09] Trustee Luckham: And I think that many probably realize that in hindsight, we've got ourselves in not a

[3:02:16] Trustee Luckham: great place um but whether or not there are any options that exist is maybe the question that i

[3:02:22] Trustee Luckham: have for staff what's

[3:02:27] Voice 7: the question i'm sorry whether

[3:02:29] Trustee Luckham: or not we could actually host have

[3:02:31] Trustee Luckham: the december meeting in person i

[3:02:35] Voice 7: have no idea i'm sorry no

[3:02:39] Trustee Luckham: options okay that's it then um

[3:02:43] Voice 7: or something like that but uh we'd have to really move quickly to

[3:02:48] Voice 7: to look at different venues and so forth.

[3:02:57] Voice 7: Pardon, we're tired on this matter

[3:03:00] Voice 7: simply because we've done the readjustment

[3:03:02] Voice 7: of the first meeting and we feel we've gotten that blocked.

[3:03:08] Voice 7: I don't think there's fantastic value

[3:03:11] Voice 7: in an electronic meeting for people

[3:03:12] Voice 7: who don't know each other,

[3:03:13] Voice 7: but trust council made that decision

[3:03:17] Voice 7: and is saving the funds associated with that.

[3:03:23] Trustee Luckham: Okay. I expect the question may get raised at our first Council meeting. We'll go from there,

[3:03:29] Trustee Luckham: I suppose.

[3:03:30] Voice 6: We'll sort of then storyboard that as an option, I guess.

[3:03:36] Trustee Luckham: Okay. Perfect. Thank you, CAO. Appreciate that. Sorry for putting you in a difficult position.

[3:03:41] Trustee Luckham: It was a decision of Council. So let us move on. We have about 11.1,

[3:03:46] Trustee Luckham: review and amendment of the current work program. Is there any remarks there? That's for information.

[3:03:52] Trustee Luckham: and i trust you fast i'm guessing you want to put your hand down so i'm just going to receive that

[3:03:56] Trustee Luckham: for information uh certainly reflection on what this looks like for the future council is one of

[3:04:02] Trustee Luckham: the suggestions from the cao um we do have another meeting coming up um so the next item then is our

[3:04:10] Trustee Luckham: next meeting has been scheduled to uh has been rescheduled is ideally being reached it has

[3:04:19] Trustee Luckham: No, this is a motion, actually, sorry, that the Executive Committee reschedule its October 19th meeting to November 2nd, and its November 1st 2022 business meeting to November 19th.

[3:04:31] Trustee Luckham: And so, CAO, do you want to speak to this, just from the logistics, or is that all?

[3:04:37] Voice 7: i'd like to speak to two things one lori's put this together and this is just a subtle

[3:04:41] Voice 7: readjustment um to give uh some time associated with the change we made to the trust council

[3:04:48] Voice 7: meeting um so we think it's a better preparation to have it on the second and the the 19th meeting

[3:04:58] Voice 7: is that opportunity for executive committee to sit um you know first elected to get to know each

[3:05:04] Voice 7: other and spend a little bit of time um i will um i will make this point um previously four

[3:05:16] Voice 7: years ago as you recall as we went through the process by which elected officials trustees

[3:05:24] Voice 7: wanted to sit on committees they would put their names forward and there is a bit of a not a rush

[3:05:32] Voice 7: but just some impetus to get that done as soon as possible we're thinking that that will be

[3:05:38] best

[3:05:38] Voice 7: served to be on the 23rd of november so that's the following week um that gives um i

[3:05:45] Voice 7: think that's it and this that could always change that's why there's a meeting on the last day the

[3:05:50] Voice 7: saturday um the 19th in case there's a different perspective but uh you'll recall at least for one

[3:05:58] Voice 7: committee there was too many people who wanted to be a member of it so there's some decisions

[3:06:02] Voice 7: and discussions had to be made that's hard to make those in a very very short period of time

[3:06:06] Voice 7: and some would say that committee appointments four or five days in is pretty quick anyway so

[3:06:12] Voice 7: um that's uh one point and the other final point um that if you'll allow me is

[3:06:21] Voice 7: there's a number related to the calendar but not to this particular issue which hopefully you're

[3:06:28] Voice 7: going to agree with this recommendation is that there's a number of uh trust council meetings

[3:06:33] Voice 7: that I mean local trust committee meetings in November post-election that

[3:06:40] Voice 7: we are reaching out to the local trust committees to consider whether they want

[3:06:44] Voice 7: to hold those meetings or not given the obvious challenge associated with well

[3:06:51] Voice 7: there's current trustees in place they may or may not have run or be the the

[3:06:56] Voice 7: representatives to the future so I'm just going to briefly summarize the

[3:07:01] Voice 7: The South Pender meeting on November 4th

[3:07:03] Voice 7: is potentially being not moved forward.

[3:07:06] Voice 7: The meeting just before the old taking on Salt Spring

[3:07:11] Voice 7: on the 15th, obviously the meeting on Gambier,

[3:07:15] Voice 7: which is the day of the trust council session,

[3:07:17] Voice 7: the inaugural trust council session,

[3:07:18] Voice 7: the meeting on Maine on the 21st,

[3:07:22] Voice 7: the 24th in North Pender, 28th in Muskegee

[3:07:25] Voice 7: and 29th on Thetis is likely that the 29th on Thetis

[3:07:28] Voice 7: this would be the first one we could practically have

[3:07:31] Voice 7: a functioning LTC, meaning there's some training

[3:07:34] Voice 7: that's required and some discussions and access to staff.

[3:07:38] Voice 7: So I just wanted to highlight those things.

[3:07:40] Voice 7: But of course, I'll bring you back to the RFD

[3:07:43] Voice 7: and the question around the changes of your schedule

[3:07:47] Voice 7: from the 19th to the 2nd.

[3:07:53] Trustee Luckham: Okay.

[3:07:54] Trustee Luckham: Sue Ellen Fassman, Damwriters.

[3:07:58] Trustee Fast: Thanks for that brief report.

[3:07:59] Trustee Fast: I'm interested to hear about the possibility of voting on November 23rd for those various Islands Trust Committee positions.

[3:08:09] Trustee Fast: I like that idea personally, but also I wanted to bring up at some point in the meeting and this meeting that Islands Trust Conservancy yesterday was hoping that there would be more time between the orientation and people putting their names forward.

[3:08:25] Trustee Fast: forward um so it sounds like you've been thinking about that and I appreciate that and uh thank you

[3:08:30] Trustee Fast: yeah

[3:08:32] Voice 7: thank you so just as a refresher committee appointments are made by the chair there will be

[3:08:38] Voice 7: trust council and um then throughout that inaugural trust council meeting trustees are making an

[3:08:47] Voice 7: indication of interest associated with which committee they may you know first of all to

[3:08:50] Voice 7: understand what these committees do but also an interest that I'd like to serve on one or the

[3:08:54] Voice 7: the other and soon after that those committees are struck um so that's the process there isn't

[3:09:01] Voice 7: a voting process for a council committee membership at this point with the exception

[3:09:05] Voice 7: of the governance committee which would happen later i

[3:09:08] Trustee Fast: think the islands trust conservancy

[3:09:10] Trustee Fast: is an elect elected trustee

[3:09:13] Voice 7: so that would be the one that does occur on the night we're hoping for

[3:09:18] Voice 7: the 19th

[3:09:19] Trustee Fast: okay so they were just hoping for as much time between when people had to put their

[3:09:24] Trustee Fast: names in uh that they would get some orientation to the itc before they had to put their uh

[3:09:31] Trustee Fast: nomination nominate themselves or whatever right

[3:09:35] Voice 7: so um as soon as um we're quits on

[3:09:39] Voice 7: october 15th we're going to have a series of communications with the the um the elected but

[3:09:47] Voice 7: pre um acceptance of the oath so in that there will be um a number of different things we're

[3:09:53] Voice 7: doing an initial letter writing but also some explanatory notes about the very various

[3:10:00] Voice 7: committees what they do and also the um the intention of presumably with ec support for

[3:10:06] Voice 7: staff to hold a live session with uh trustees to answer any of their questions to meet the senior

[3:10:16] Voice 7: staff and we would do that on a zoom basis and provide maybe a couple of opportunities for that

[3:10:21] Voice 7: prior to the actual NOGTO meeting 19th from the 17th and 19th of November.

[3:10:27] Trustee Fast: Thank you. That sounds great. Good.

[3:10:30] Trustee Luckham: Dan.

[3:10:33] Trustee Rogers: Thanks. Just want to be clear about something.

[3:10:35] Trustee Rogers: I'm totally fine about the 2nd of November.

[3:10:39] Trustee Rogers: The meeting that was originally scheduled for the 1st

[3:10:43] Trustee Rogers: would have been a pre-Trust Council meeting.

[3:10:46] Trustee Rogers: And I just want to make sure that that's not going to happen on the 17th

[3:10:51] Trustee Rogers: because the date that you've now chosen moving it to the 19th is a post trust council meeting with

[3:10:57] Trustee Rogers: the new executive so there's no expectation that this executive would meet on the 17th

[3:11:03] Trustee Rogers: prior to trust council that's the way i would read this so whereas the original schedule had us

[3:11:10] Trustee Rogers: meeting on the first i assume in case there was any urgent business but there is no that's not

[3:11:14] Trustee Rogers: what's happening is that correct

[3:11:15] Voice 7: that is correct so

[3:11:18] Trustee Rogers: once we're done on the second we that will be

[3:11:20] Trustee Rogers: our last meeting of this executive unless something occurs that we have to get together okay

[3:11:30] Trustee Luckham: so my question then there with respect to that the november 2nd meeting and the november 19th

[3:11:38] Trustee Luckham: meeting is it intended that those are in-person meetings in victoria so

[3:11:44] Voice 7: november 2nd the intention

[3:11:46] Voice 7: was to have an in-person meeting here in victoria thank

[3:11:49] Trustee Luckham: you and

[3:11:50] Voice 7: on the 19th it's going to be

[3:11:53] Voice 7: right after a full trust council yep

[3:11:57] Trustee Luckham: so

[3:11:58] Voice 7: yes that would be a live meeting we just retire to a

[3:12:03] Voice 7: um meeting in the hotel and have conversations and just prepare for the next month or so

[3:12:10] Voice 7: okay

[3:12:11] Trustee Luckham: great thank you that's all i need to know so did we get a motion on the floor

[3:12:17] Trustee Luckham: uh sue ellen fast i

[3:12:19] Trustee Fast: move that executive committee reschedule it's october 19th 2022 business meeting

[3:12:23] Trustee Fast: to november 2nd 2022 and it's november 1st 2022 business meeting to november 19th

[3:12:31] Trustee Fast: so

[3:12:32] Trustee Luckham: moved do i have a seconder justy patrick thank you any discussion all those in favor

[3:12:38] Trustee Luckham: that carries unanimously thank you very much everybody um so i think that concludes our

[3:12:46] Trustee Luckham: meeting we have no closed meeting today on the agenda and if there's no further business i uh

[3:12:52] Trustee Luckham: thank you all for your commitment today and getting us through this agenda in a speedily

[3:12:56] Trustee Luckham: fashion and we'll look forward to seeing you in person on november the second so a call for

[3:13:03] Trustee Luckham: german all those in favor thank you excellent okay thank you staff for all the information

[3:13:11] Trustee Luckham: night. We'll talk later. Good day. Good day.