Islands Trust Council regular meeting, December 6, 2022

[0:00:00] Voice 27: um we're streaming booting

[0:00:08] Trustee Luckham: up all right good afternoon uh council um welcome to our our second

[0:00:15] Trustee Luckham: uh meeting and uh um it's a pleasure to see you all here today um my name is peter lockham i'm

[0:00:25] Trustee Luckham: the uh gratefully to have been elected as the chair of islands trust council and um i am here

[0:00:31] Trustee Luckham: here today in Victoria, in Lugankwin Territory,

[0:00:35] Trustee Luckham: and I'm elected on Theda's Island,

[0:00:37] Trustee Luckham: which is in the Malaccan territory,

[0:00:39] Trustee Luckham: and it's a pleasure every day to wake up

[0:00:41] Trustee Luckham: and be in this place and have the opportunity

[0:00:44] Trustee Luckham: to become aware of the rich history and culture here,

[0:00:47] Trustee Luckham: but also to be aware of much of the sadness

[0:00:51] Trustee Luckham: that has transpired in the last 150 years,

[0:00:55] Trustee Luckham: and I just want to acknowledge that.

[0:00:56] Trustee Luckham: um you'll you might note that i'm a little bit more casually dressed today than what i would

[0:01:04] Trustee Luckham: usually be for a council meeting but i'm quite pleased today to be wearing an artwork of uh

[0:01:11] Trustee Luckham: maynard uh johnny uh coast salish artist uh uh from uh campbell river uh but also living uh on

[0:01:21] Trustee Luckham: on Penelakut Island, this piece of art adorns the community center on Thetis Island, and I think

[0:01:29] Trustee Luckham: there's a message associated with it about the history of Thetis Island that also is a message

[0:01:35] Trustee Luckham: that I would like to share with you with respect to us as a group and the islands and indeed the

[0:01:42] Trustee Luckham: world, but Thetis Island and Penelakut Island were once connected by a land bridge. Thetis Island was

[0:01:49] Trustee Luckham: the high point and a lookout for enemies in danger coming to Penelakut Island. The thunderbird at the

[0:01:54] Trustee Luckham: top of the image here represents the lookout and the protector of the people. The wolf in the

[0:02:00] Trustee Luckham: middle represents the runner and the messenger. And to keep the people informed, the human

[0:02:08] Trustee Luckham: represents the people giving thanks to the runner and the lookout. In our modern society today,

[0:02:15] Trustee Luckham: day, we need the Thunderbird to watch over us, protect us, guide us in protecting our Mother

[0:02:20] Trustee Luckham: Earth and our waters. Just as the wolf travels in packs to protect one another, we need to care for

[0:02:26] Trustee Luckham: one another and work together, not as segregated communities. For too long, we have been separated

[0:02:32] Trustee Luckham: by race, creed, and class. As humans, we need to raise our hands in a gesture of gratitude,

[0:02:37] Trustee Luckham: goodwill, and commitment to heal. It is a time for all of us to work together for a better world

[0:02:43] Trustee Luckham: for our future generations.

[0:02:45] Trustee Luckham: And I just want to share that message with you

[0:02:47] Trustee Luckham: at the beginning of our new term,

[0:02:48] Trustee Luckham: because I think it not only applies to my community,

[0:02:51] Trustee Luckham: but to our council, our communities,

[0:02:53] Trustee Luckham: and the world more broadly.

[0:02:56] Trustee Luckham: I am just going to, before we adopt our agenda,

[0:03:01] Trustee Luckham: just go around the room in a sequential order,

[0:03:06] Trustee Luckham: except my screen has shut down,

[0:03:09] Trustee Luckham: as I see you on my list of participants

[0:03:13] Trustee Luckham: to introduce yourself and provide an acknowledgement

[0:03:16] Trustee Luckham: of your region that you're in, if you wish.

[0:03:19] Trustee Luckham: So I'm going to start at the top of my list here.

[0:03:22] Trustee Luckham: Trustee Peterson.

[0:03:28] Voice 22: Thank you, Chair, Trustee Tim Peterson

[0:03:31] Voice 23: from Huete, Liskiti Island,

[0:03:33] Voice 23: and the territories of many Coast Salish peoples

[0:03:37] Voice 23: and the treaty territory of the Tlaman.

[0:03:39] Voice 23: And I just wanted to note for staff,

[0:03:42] Voice 23: I see trustee Boland is over on the attendees side

[0:03:45] Voice 23: and I don't know if there's a technical issue there,

[0:03:47] Voice 23: but I just thought I'd make that, thank you.

[0:03:49] Voice 23: Thank you, thank you, trustee Campbell.

[0:03:55] Voice 11: Hi, sorry, I'm Aaron Campbell from North Pender Island

[0:04:00] Voice 11: and I'm still learning the acknowledgments aspect

[0:04:04] Voice 11: of the new job.

[0:04:08] Voice 11: Thank you

[0:04:09] Voice 27: for joining us today, trustee Allen.

[0:04:11] Voice 27: I

[0:04:19] Voice 40: was just turned into a rat. Yeah, hi, I'm Alex from Hornby Island, the unceded

[0:04:26] Voice 40: territory of Comox First Nations and Coast Salish peoples.

[0:04:29] Voice 40: Thank you.

[0:04:32] Voice 27: Trustee Bernardo.

[0:04:37] Voice 22: Hello, everybody. This is

[0:04:38] Trustee Bernardo: Joe Bernardo from Keats Island, but one of the local

[0:04:44] Trustee Bernardo: trustees for the Gambier Local Trust Area. And I'm going to leave it to Kate to get the

[0:04:54] Trustee Bernardo: proper expressions out because i'm also learning thank

[0:04:59] Voice 27: you trustee falk yes

[0:05:05] Voice 35: hi uh dag falk here

[0:05:07] Voice 35: from south pender and i'm also in the same situation still learning and eager to get this

[0:05:12] Voice 35: under my belt i'm happy to be here thank

[0:05:15] Voice 19: you trustee graham hi

[0:05:19] Voice 16: everybody uh david graham

[0:05:22] Voice 16: trustee on demin island traditional territory of the comox and other coast salish nations thank you

[0:05:32] Voice 27: trustee maude good afternoon from main island trustee morrison good

[0:05:42] Trustee Morrison: afternoon from stayus

[0:05:44] Trustee Morrison: north pender island the traditional territory of the western nation thank you uh

[0:05:50] Trustee Luckham: trustee evans hi

[0:05:54] Voice 7: this is christina peschel i'm also learning how to properly introduce our south pender island

[0:06:00] Voice 7: uh thank you very much thank you trustee

[0:06:03] Voice 19: evans god you're able to join us uh uh trustee harris

[0:06:08] Voice 19: Hi,

[0:06:11] Voice 15: Jamie here from Salt Spring Island.

[0:06:18] Voice 15: Trustee Getty.

[0:06:20] Voice 15: I

[0:06:20] Voice 19: apologize if I got that name wrong.

[0:06:25] Voice 13: Hi, Trustee Getty from Bowen Island.

[0:06:28] Voice 13: I think it's L'Kalem.

[0:06:31] Voice 13: I'm trying.

[0:06:33] Voice 13: I'm working.

[0:06:35] Voice 13: Trustee Stanford.

[0:06:38] Trustee Stamford: Good afternoon, everyone.

[0:06:40] Trustee Stamford: I'm calling in from Ch'altowich in Al-Qatsim,

[0:06:44] Trustee Stamford: territory of the Squamish people.

[0:06:47] Trustee Stamford: It's I'm calling in as trustee for Gambier Keats local trust area.

[0:06:52] Trustee Stamford: And I think Keats we are going to come back to lock times as the correct way of speaking about Keats.

[0:07:04] Trustee Stamford: although I'm sure I can change it anytime so let's go thank

[0:07:07] Voice 21: you trustee Hunter

[0:07:09] Voice 21: uh

[0:07:11] Voice 10: Hunter Ken Hunter

[0:07:13] Voice 10: from Thetis Island I'm happy to be in the meeting I don't know after a scramble with Mark to try and

[0:07:19] Voice 10: get to figure out how to get on here so thanks to Mark

[0:07:22] Trustee Luckham: trustee Patrick

[0:07:25] Voice 27: all

[0:07:31] Voice 28: right that's Laura

[0:07:32] Voice 28: Patrick from Salt Spring Island Traditional Territories of the Coast Salish Peoples

[0:07:38] Voice 27: trustee middleton excuse

[0:07:46] Trustee Middleton: me thank you chair lee middleton here from saturn island uh traditional

[0:07:51] Trustee Middleton: territory of the st johnson speaking peoples thanks uh uh for everyone to being here and

[0:07:57] Trustee Middleton: happy to join thank you thank

[0:08:00] Voice 19: you now trustee

[0:08:02] Voice 21: gabriel i apologize if i mispronounced that

[0:08:05] Voice 21: the font is too small for me to read properly at distance

[0:08:08] Voice 32: great glad to be here today uh lisa

[0:08:12] Voice 32: the gold rule from uh galliano island uh the traditional territory of coast salish people

[0:08:19] Voice 27: trustee boland don't have to unmute sorry

[0:08:29] Voice 26: i'm having a

[0:08:30] Voice 42: problem with a pop-up blocking my

[0:08:33] Voice 42: ability to unmute myself but uh yes moray boland i'm on saturn island i will figure out how to

[0:08:41] Voice 42: introduce myself better the next time glad to be here thank you good

[0:08:46] Voice 21: job thank you trustee

[0:08:49] Voice 21: Borthwick.

[0:08:52] Voice 12: Hi, yes, Sam Borthwick from Denman Island, traditional territories of the Qualicum

[0:08:58] Voice 12: and Comox First Nations, among others. Thank

[0:09:03] Voice 27: you. Trustee Lironi.

[0:09:09] Voice 4: Okay, there we are.

[0:09:11] Voice 4: Hi,

[0:09:11] Voice 5: I'm Michaela from Laskiti, Hawaii.

[0:09:16] Voice 27: Excellent, thank you. Trustee Fast.

[0:09:19] Trustee Fast: Hi, everybody. It's Sue

[0:09:21] Trustee Fast: Ellen Fast, zooming in from New Clelaquem, which is Bowen Island, I think, and in Atkitsam House

[0:09:28] Trustee Fast: Sound. And I'm a municipal trustee. Thanks. Happy to be joining. Thank

[0:09:35] Trustee Luckham: you, Ellen. And in the

[0:09:37] Trustee Luckham: boardroom here with me is Trustee Yates from Gabriola Island. She's bravely ventured down

[0:09:45] Trustee Luckham: to victoria because of the power of internet outage on gabriela so thank

[0:09:49] Voice 37: you chair like um

[0:09:51] Voice 37: uh maybe not bravely more like neurotically um i am today in lukwungan territory normally i am on

[0:10:00] Voice 37: gabriela island local trust area the traditional homeland of the first nation and i am very very

[0:10:09] Voice 37: happy to see you all i'm especially happy to see my fellow local trustee toby elliott

[0:10:17] Trustee Luckham: thank you and now for some reason i'm not seeing trustee elliott on my list here

[0:10:23] Trustee Luckham: um trustee elliott are you there i

[0:10:25] Voice 29: am indeed chair can you not see me oh

[0:10:30] Trustee Luckham: well i can now

[0:10:31] Trustee Luckham: it's not on the list that i have on the

[0:10:34] Voice 21: side so go ahead

[0:10:35] Voice 21: your introduction hello

[0:10:37] Voice 29: trustees it's

[0:10:38] Voice 29: really good to see everybody um yes i managed to call in from gabriola island the traditional

[0:10:45] Voice 30: unceded ancestral territories and treaty territories of the

[0:10:48] Voice 30: First Nation, Halalt, Cowichan tribes

[0:10:52] Voice 30: and many other Coast Salish nations. We've been through quite

[0:10:57] Voice 30: a storm and are heading into two more days of power outages

[0:11:01] Voice 30: but I won't bore you with the details such as island life.

[0:11:05] Voice 30: It's really good to see you all.

[0:11:07] Voice 21: And then Trustee Maberly

[0:11:09] Voice 21: I see your name has just popped up here as well. Over to you.

[0:11:12] Voice 6: Yep, thanks.

[0:11:13] Voice 6: Ben Mabry from Galeano, traditional territory of the Penelakut,

[0:11:16] Voice 6: Blitzen and Latam-Sartanao Nations.

[0:11:20] Trustee Luckham: Very good.

[0:11:21] Trustee Luckham: Now, I'm just going to pass on regrets from Trustee Scott,

[0:11:24] Trustee Luckham: who is going to be unable to be with us for all of Council, unfortunately.

[0:11:30] Trustee Luckham: And I'm just going to ask, have I missed anybody?

[0:11:32] Trustee Luckham: Shout out if I have.

[0:11:36] Trustee Luckham: Okay, so we're in good shape then.

[0:11:38] Trustee Luckham: So, again, thank you very much for joining us.

[0:11:42] Trustee Luckham: looking forward to working with you as we go through this term so we have an agenda before us

[0:11:49] Trustee Luckham: and this is our opportunity that if there's any new business items that needed to be

[0:11:54] Trustee Luckham: added to this uh this agenda keeping in mind that this is not a full on meeting it's still

[0:12:01] Trustee Luckham: partial orientation there is limited capacity to undertake work between now and the new year

[0:12:08] Trustee Luckham: with respect to any new business items so just want to set the realistic expectation and ideally

[0:12:14] Trustee Luckham: a new business that comes before us on the day of uh council is urgent new business for which

[0:12:20] Trustee Luckham: there's a necessity for it to be brought to us early on so i'll just look for a show of hand

[0:12:25] Trustee Luckham: digital hands is ideal um um otherwise uh a physical hand if you're unable to do digital hand

[0:12:32] Trustee Luckham: And I'm recognizing at this point, Trustee Boland, Trustee Allen.

[0:12:38] Trustee Luckham: So over to you, Trustee Boland, Secretary Allen.

[0:12:45] Voice 42: Hello, everybody.

[0:12:47] Voice 42: I have a question, clarification.

[0:12:50] Voice 42: I can see that the minutes from the Trust Council meeting in September are included for approval.

[0:12:56] Voice 42: But I'm wondering what happened to the minutes of the Trust Council activities in November.

[0:13:02] Voice 42: And so, for instance, I had put a motion forward that we would discuss the election of the, you know, the Financial Planning Committee.

[0:13:14] Voice 42: But I may be wrong, but I can't see any trace.

[0:13:18] Voice 42: But I can see that, for instance, Toby's proposal has gone forward and your proposal, Chair, has gone forward and are in the agenda.

[0:13:29] Voice 42: agenda, but I don't see the minutes that those came from. So thank you. If you could clarify

[0:13:36] Voice 42: that, please. Thank you.

[0:13:38] Voice 19: I'll just turn to the

[0:13:40] Voice 17: CEO. Good afternoon, Trust Council. Great to be

[0:13:44] Voice 17: with you some two or three weeks later. Yeah, thank you for the question. I think you'll see,

[0:13:52] Voice 17: If I understand correctly, your request was to undertake some work on exactly that topic, that's reconsideration of the financial planning committee voting process, and that that would be done prior to the next, the Trust Council in March.

[0:14:09] Voice 17: So it didn't have a defining date of the next meeting.

[0:14:13] Voice 17: The other two motions did, if I recall, and so there were notices of motion to be spoken of at the December meeting.

[0:14:22] Voice 17: So that's the first reason.

[0:14:24] Voice 17: And the second is that normally we would have more time to get those minutes prepared.

[0:14:29] Voice 17: We just haven't had time to get all those minutes in on your agenda because we have had a couple of weeks really to get it together and to get it to you.

[0:14:39] Voice 17: So if I'm incorrect, I apologize, but that was my understanding of your motion.

[0:14:45] Voice 17: Right.

[0:14:46] Voice 17: So

[0:14:46] Trustee Luckham: therefore, we will see those minutes in the full meeting in March.

[0:14:50] Trustee Luckham: Right.

[0:14:51] Trustee Luckham: tomorrow okay thank you I just want to apologize to staff actually and the wave of introductions

[0:14:57] Trustee Luckham: trying to keep that all straight I did neglect to introduce the staff that are with us here today

[0:15:01] Trustee Luckham: and so indeed CAO Russ Hodson-Piller is with us Director Claire Frader is with us

[0:15:08] Trustee Luckham: David Mahler Director of Legislative Services and of course Lori Foster who's looking after all of

[0:15:14] Trustee Luckham: the minutes and the technology and an overwhelming amount of work in a very compressed window

[0:15:19] Trustee Luckham: window to get these two meetings together and indeed that's why the minutes are not on your

[0:15:24] Trustee Luckham: list because it was organizing this meeting online um we have do have some other staff members with

[0:15:32] Trustee Luckham: us um and that's going to be too complicated for me to figure that out right at this particular

[0:15:41] Trustee Luckham: instant so thanks to all the staff that are here um follow

[0:15:45] Trustee Morrison: up to may read's comment I'm sure so

[0:15:49] Trustee Luckham: So hopefully that satisfies Mayor Maya Reid's question.

[0:15:56] Trustee Luckham: And Deb Morrison, you have a follow-up on Maya Reid's question.

[0:16:04] Trustee Luckham: Go ahead.

[0:16:06] Trustee Morrison: Thank you.

[0:16:07] Trustee Morrison: So the notes is what I heard to be the question, like the minutes themselves and making sure

[0:16:14] Trustee Morrison: that the minutes were available for this meeting.

[0:16:16] Trustee Morrison: and I do just have to push back gently on that that there was time to put another RFD on the

[0:16:22] Trustee Morrison: table but not enough time to get the minutes for the meeting that seems problematic to me

[0:16:28] Trustee Morrison: um I just would like to say that okay

[0:16:32] Trustee Luckham: thank you um thank you for speaking up um I'm gonna now

[0:16:37] Trustee Luckham: go then to uh the other hand I saw up which I now

[0:16:44] Trustee Luckham: see uh Lee Middleton's hand up um

[0:16:47] Trustee Luckham: respecting the agenda and opportunity for new business.

[0:16:52] Trustee Luckham: And I thought I saw somebody else's hand up there earlier,

[0:16:54] Trustee Luckham: but that's down now.

[0:16:55] Trustee Luckham: So Lee Middleton.

[0:16:57] Trustee Luckham: That was Alex Allen.

[0:16:58] Trustee Luckham: You're waving there.

[0:16:59] Trustee Luckham: So digital hands are helpful.

[0:17:01] Trustee Luckham: Lee Middleton, let's go to you,

[0:17:02] Trustee Middleton: and then I'll come back to you.

[0:17:04] Trustee Luckham: I

[0:17:04] Trustee Middleton: think Alex was before me, but if you don't care, Alex,

[0:17:07] Trustee Middleton: I can proceed.

[0:17:08] Trustee Middleton: Just two quick items.

[0:17:10] Trustee Middleton: One is...

[0:17:12] Trustee Middleton: Oh, yeah.

[0:17:13] Voice 40: It was just Janine Dodds was not acknowledged

[0:17:15] Voice 40: that she's not at the meeting.

[0:17:16] Voice 40: that was all i wanted to say you had missed one individual well

[0:17:22] Trustee Luckham: done thank you very much for um

[0:17:24] Trustee Luckham: helping me out there uh janine dodds is uh is not with us and i'm not sure if we've received

[0:17:30] Trustee Luckham: regrets certainly it's not on my printed regrets here but uh thank you for that and janine dodds

[0:17:36] Trustee Luckham: from main island is

[0:17:37] Voice 42: actually there now in fact excuse

[0:17:40] Trustee Luckham: me ah there you are janine dodds welcome

[0:17:44] Trustee Luckham: Mayor Mrakas, Okay i'm going to proceed with that so now let's go to Lee middleton.

[0:17:53] Trustee Luckham: Lee Middleton,

[0:17:54] Trustee Middleton: Thank Thank you chair i'm just to two quick items, one is in regard the timing of the disposition of delegations.

[0:18:04] Trustee Middleton: Lee Middleton, Following Eli minus mean as presentation i'm assuming there was an ability issue there are booking issue, but I think we probably going to need more than 15 minutes for the disposition of delegation.

[0:18:17] Trustee Middleton: this time because we've got at least three fairly significant delegations in the agenda package. So

[0:18:25] Trustee Middleton: I leave it to your kind abilities there, Chair, as to where more time might be fit in. There may

[0:18:33] Trustee Middleton: be a chance on Tuesday or just generally flag for now that I think we're going to need more time

[0:18:40] Trustee Middleton: than 15 minutes on Thursday.

[0:18:44] Trustee Luckham: Sure, certainly. And I'll just note that the adjournment of the

[0:18:47] Trustee Luckham: The meeting is approximate, set for noon.

[0:18:49] Trustee Luckham: And so if indeed there's more conversation to be had,

[0:18:53] Trustee Luckham: we can spill over into the remainder of the afternoon,

[0:18:57] Trustee Luckham: of course, respecting council's patience for that.

[0:19:01] Trustee Luckham: And if there's a, for some reason,

[0:19:03] Trustee Luckham: we get some other business done early,

[0:19:05] Trustee Luckham: it's potential to advance that,

[0:19:07] Trustee Luckham: but 15 minutes of additional free time

[0:19:10] Trustee Luckham: in what is already a full agenda may be challenging.

[0:19:12] Trustee Luckham: But I would suggest, as you know,

[0:19:14] Trustee Luckham: I'm often generous with time.

[0:19:17] Trustee Luckham: but also want to be respectful of everybody's ability to participate fully.

[0:19:21] Trustee Luckham: So I would anticipate that if that does continue on for a longer period of time,

[0:19:27] Trustee Luckham: that we would simply run overtime.

[0:19:30] Trustee Middleton: Okay, thank you.

[0:19:32] Trustee Middleton: And then just a quick item, it may be in here,

[0:19:35] Trustee Middleton: I'm just overlooking it, just the late item,

[0:19:37] Trustee Middleton: the RFD that was created in regard to direct election of the governance chair.

[0:19:45] Trustee Middleton: just where where is that in the agenda i'm

[0:19:49] Trustee Luckham: going to speak to that uh now uh that's a new item that's

[0:19:53] Trustee Luckham: brought to you by the executive committee so thank you lee and so um if there's no other uh

[0:19:59] Trustee Luckham: interest in additions or deletions from the agenda then i i'm not and i'll get you to lower your hand

[0:20:05] Trustee Luckham: lee and i see uh trustee morrison you have your hand up for a new business item or the agenda

[0:20:11] Trustee Morrison: Yes, I really do feel as Lee has expressed that we should have like some trustees have other commitments that they start to vacate at noon just because that's the time on the schedule.

[0:20:24] Trustee Morrison: And I really do think that we need to respect our community and like dispose of the delegations in a measured fashion.

[0:20:30] Trustee Morrison: So I would really like to see that moved up to 1115 if possible.

[0:20:33] Trustee Morrison: thought okay

[0:20:37] Trustee Luckham: um i will discuss that with staff with respect to the um uh the the lead on the um

[0:20:45] Trustee Luckham: session that's scheduled from nine o'clock um um certainly that time has been allocated for him and

[0:20:52] Trustee Luckham: ellie mina and um expect he'll use all that time um but i'll just take that under consideration

[0:20:59] Trustee Luckham: consideration and see whether whether there's any opportunities but um and I completely I'm

[0:21:06] Trustee Luckham: sympathetic to the idea of being respectful to the delegations absolutely is that all right

[0:21:11] Trustee Luckham: yep

[0:21:14] Trustee Morrison: that seems great I think two hours for um Elimina's although I was actually riveted by

[0:21:19] Trustee Morrison: Elimina's work I think two hours for it is probably an absorption limit I'm

[0:21:24] Trustee Luckham: sure we would

[0:21:25] Trustee Luckham: would have been happy to have received that kind of feedback earlier on when we started to create

[0:21:32] Trustee Luckham: the agenda. But I'll take that absolutely. And there's a lot of new trustees that may

[0:21:36] Trustee Luckham: also find it riveting. So let's see how that goes. So thank you. I'm not seeing any other

[0:21:43] Trustee Luckham: hands up. So I just want to proceed. So at item 4.5, as Trustee Middleton has raised,

[0:21:49] Trustee Luckham: is an RFD. It came to you by email. It's titled Election of Chair of Governments Committee.

[0:21:56] Trustee Luckham: and that will be addressed at item 4.5 as a late item to the agenda all right so not

[0:22:05] Trustee Luckham: seeing anything else that has uh end up being a new business item then other than what's on

[0:22:12] Trustee Luckham: the agenda and 4.5 and i'm going to adopt the agenda as uh presented so thank you very much

[0:22:18] Trustee Luckham: council so um i've sort of hinted here as we're moving along that this is um a shortened agenda

[0:22:24] Trustee Luckham: agenda, primarily focusing on orientation and budget, amongst some other housekeeping tasks.

[0:22:32] Trustee Luckham: And so the next section, general business arising, is much abbreviated from what we would normally

[0:22:38] Trustee Luckham: expect in terms of follow-up action list. And I'm only asking the CAO to provide us with a summary

[0:22:45] Trustee Luckham: of Trust Council follow-up at this time, and you will get a more wholesome Trust Council follow-up

[0:22:50] Trustee Luckham: at in the march meeting so at this point i'm going to turn it over to ceo russ hossenbauer

[0:22:55] Trustee Luckham: well thank you very much um yeah

[0:22:58] Voice 17: so in our training session and our orientation session

[0:23:01] Voice 17: of a couple of weeks ago we talked about fuels the follow-up action list

[0:23:06] Voice 17: and what you've got in front of you is the trust council version of that so you will see items on

[0:23:10] Voice 17: there that have been um directed trust councils directed some work to be undertaken uh it's

[0:23:16] Voice 17: perfectly reasonable that you would not know um all of those items um at this point many of you

[0:23:22] Voice 17: would but this is an opportunity and you'll get it in every trust council meeting to get

[0:23:27] Voice 17: to make inquire you know this work continues but this is where you would be able to to ask

[0:23:33] Voice 17: questions about the progress on any one or other item and what i would recommend is that

[0:23:39] Voice 17: probably at our next trust council meeting we dedicate some specific time to go through the

[0:23:44] Voice 17: follow-up action list and for you to determine is this are these things um whole are they

[0:23:53] Voice 17: projects or pieces of work that you want to continue and you could then either increase

[0:23:59] Voice 17: the list of course because after most trust council meetings there is an increase in the list

[0:24:03] Voice 17: of follow-up action items or there's some that you know you may wish to remove so this is just

[0:24:11] Voice 17: an opportunity to provide you that full list and give you an opportunity to look it over

[0:24:15] Voice 17: and i would answer any questions right now if you had any all right thank you

[0:24:19] Voice 19: cao hobson pillar um

[0:24:21] Voice 19: any questions for the cao on the follow

[0:24:23] Trustee Luckham: -up action list right not seeing any hands digital or

[0:24:29] Trustee Luckham: otherwise i'm going to continue um and the next item on our agenda is a hand i see if we can use

[0:24:38] Trustee Luckham: use digital hands it's incredibly helpful um so uh whose hand was that myri boland go ahead

[0:24:45] Voice 27: sorry

[0:24:49] Voice 26: i'm getting used to

[0:24:50] Voice 42: flipping around on screens and i just have a question about will

[0:24:54] Voice 42: we at some stage during the agenda discuss the items that will be discussed when the ec goes to

[0:25:01] Voice 42: see mma and i'd really be interested in seeing that and i think members of the public would

[0:25:09] Voice 42: like to know what that agenda is as well thank you right

[0:25:16] Trustee Luckham: so um we are planning on reporting out

[0:25:20] Trustee Luckham: on that um that we are simply meeting with the minister um the agenda is essentially um

[0:25:31] Trustee Luckham: not ours really is a request from the minister to meet we will certainly be raising the topics that

[0:25:38] Trustee Luckham: that we have spoke to the minister about in the past

[0:25:41] Trustee Luckham: to garner continued support.

[0:25:45] Trustee Luckham: And that will be finalized on the morning of the 14th,

[0:25:49] Trustee Luckham: when we, so that's the actual speaking notes

[0:25:54] Trustee Luckham: are not finished or prepared at this time.

[0:25:56] Trustee Luckham: CAO Hudson-Pillard?

[0:25:57] Voice 17: Yeah, so in 4.4 of your agenda,

[0:26:00] Voice 17: you asked for the last letter

[0:26:02] Voice 17: that was sent to the minister to be returned to you.

[0:26:05] Voice 17: and at that point um you could uh that probably seems like a reasonable point to have some

[0:26:12] Voice 17: discussions uh probably and you could then tell ec you know um these are areas that we would like

[0:26:18] Voice 17: you to emphasize with the minister um that being said um the minister's asked for a meeting um

[0:26:25] Voice 17: there's two or three items that have um were the subject of previous conversations certainly

[0:26:30] Voice 17: Certainly this letter and an ask for a review of the letter as a whole was one of them.

[0:26:36] Voice 17: But you as a group have not put your minds to that, I don't think, yet.

[0:26:41] Voice 17: Nevertheless, the minister did ask to meet, and I expect it's to meet the new executive committee and the chair,

[0:26:47] Voice 17: and to begin formal relations and to understand a framework of work going forward.

[0:26:55] Voice 17: So I think that'd be the time, 4.4, if you wanted to make some, provide some direction to the chair.

[0:27:03] Voice 17: That would be terrific. Thanks for the question.

[0:27:05] Voice 42: Thank you. I think it would be helpful if you had maybe a news release before it saying what you proposed to discuss.

[0:27:14] Voice 42: But yes, let's discuss

[0:27:15] Voice 26: that later. Thank you.

[0:27:20] Voice 27: Okay, thank you. Deb Morrison?

[0:27:22] Voice 27: on

[0:27:23] Trustee Morrison: page four of the follow-up action list item number three um the date for target date for the

[0:27:30] Trustee Morrison: policy statement amendment project says march 14th 2023 but my understanding is there isn't

[0:27:38] Trustee Morrison: adequate um resources to have that happen to bring it into the march meeting so i just like

[0:27:44] Trustee Morrison: confirmation that we are going to see that um policy statement statement the amended version

[0:27:49] Trustee Morrison: of what had gone to the September meeting this past year,

[0:27:53] Trustee Morrison: if it's coming forward to the March meeting,

[0:27:55] Trustee Morrison: or if it's coming forward to the June meeting.

[0:27:59] Voice 27: Thank you, Director Frazier.

[0:28:01] Voice 27: So

[0:28:01] Voice 33: at this time, we're anticipating June.

[0:28:03] Voice 33: So my apologies, I missed updating the follow-up action list.

[0:28:07] Voice 33: So there is an unknown date.

[0:28:09] Voice 33: You'll be getting presentation shortly

[0:28:10] Voice 33: on the next steps for that project.

[0:28:12] Voice 33: So it'll be answered very shortly by Delaney,

[0:28:14] Voice 33: but I will update this into some future date,

[0:28:17] Voice 33: probably the end of term or something.

[0:28:19] Voice 33: I'll just put it and then it will be up to you

[0:28:20] Voice 33: determine that timeline thank you thank

[0:28:23] Voice 19: you very much director great um anything else on the

[0:28:28] Trustee Luckham: follow-up action list okay nothing seen um i'm going to move on to september trust council draft

[0:28:38] Trustee Luckham: minutes um these are obviously the minutes of the previous council um 11 of the um trustees that

[0:28:46] Trustee Luckham: that were sitting in the September meeting

[0:28:49] Trustee Luckham: are part of our attendance today.

[0:28:52] Trustee Luckham: And so we're hopeful, we're trusting that those members

[0:28:57] Trustee Luckham: will be able to determine that the minutes are accurate.

[0:28:59] Trustee Luckham: And I will ask, however, that the minutes record

[0:29:04] Trustee Luckham: that this was the minutes of the previous council

[0:29:06] Trustee Luckham: and not all members are present.

[0:29:09] Trustee Luckham: But I am looking for, unless there's some changes,

[0:29:14] Trustee Luckham: changes by general consent that the minutes be adopted.

[0:29:17] Trustee Luckham: So I'll just ask if there's any corrections

[0:29:19] Trustee Luckham: or concerns with respect to the minutes of September

[0:29:23] Trustee Luckham: and indeed primarily from those that were sitting

[0:29:26] Trustee Luckham: council members at the time.

[0:29:28] Trustee Luckham: Any amendments?

[0:29:30] Trustee Luckham: Not seeing any, then I'm going to take it by general consent

[0:29:37] Trustee Luckham: that the minutes of September's trust council

[0:29:40] Trustee Luckham: be adopted as presented.

[0:29:43] Trustee Luckham: Now we are at section 3.3,

[0:29:45] Trustee Luckham: which is a tradition of our council is to have a round table to for we don't have a particular

[0:29:53] Trustee Luckham: subject matter often we have in the past in order to stimulate stimulate conversation around

[0:30:00] Trustee Luckham: broader uh federation interests but certainly it's an opportunity for you to speak um on how

[0:30:06] Trustee Luckham: it's going what's happening in your communities and i am going to um go through a list that i

[0:30:15] Trustee Luckham: have here which is i think in alphabetical order um just to be sure that i catch everybody

[0:30:21] Trustee Luckham: um let me just

[0:30:26] Trustee Morrison: can i ask that we do it by island group so that we can add to each other

[0:30:34] Trustee Luckham: yes um and the list i had was indeed grouped in that fashion but i'm not finding it i'm actually

[0:30:40] Trustee Luckham: going to just um try and do this the best that i can and i'm going to use my participants list as a

[0:30:47] Trustee Luckham: as a as a guideline oh thank you this is the list i'm looking for yeah it's not by island so you

[0:30:53] Trustee Luckham: can just go that's perfect thank you ceo always prepared um so indeed so it's an alphabetical

[0:31:01] Trustee Luckham: order of island name and i'm going to group it by trustees so i i do you know to try and

[0:31:07] Trustee Luckham: improve our self-management process uh run a timer and just ask you to try and keep it to

[0:31:13] Trustee Luckham: two minutes because that ultimately ends up being an hour of our time um together and um and so let

[0:31:20] Trustee Luckham: us begin um sue ellen fast bowen island uh trustee and municipal counselor well

[0:31:27] Trustee Fast: thank you chair i'll

[0:31:28] Trustee Fast: I'll just report quickly that we're on Bowen Island.

[0:31:31] Trustee Fast: We're a municipality.

[0:31:31] Trustee Fast: We're running a kind of parallel, getting everybody up to speed.

[0:31:38] Trustee Fast: We've got five new councillors and two of us returning.

[0:31:44] Trustee Fast: So it's similar to the sessions that we've been having.

[0:31:50] Trustee Fast: We had a legal session, for example, and we've got Elimina coming up on Friday, right after we've had him here on Thursday.

[0:31:56] Trustee Fast: stay. So a couple of things and then I'll pass it over to Trustee Getty. Ferry disruptions here

[0:32:03] Trustee Fast: on Bowen. We're an island like everybody else and we have a cidery lounge trying to open on

[0:32:12] Trustee Fast: agricultural land reserve. Similar problems, similar situations. We may be close to the big

[0:32:17] Trustee Fast: city but we do our best to stay as a rural beautiful green island. We're doing notice

[0:32:23] Trustee Fast: changes to our process around temporary use permits so people aren't surprised some new stuff

[0:32:30] Trustee Fast: happening there and we're going to get into strategic planning beginning next week

[0:32:34] Trustee Fast: over to you judy thanks

[0:32:40] Voice 13: to ellen um we've got um in the election i think the new council was

[0:32:47] Voice 13: voted in um a lot not primarily but put a lot of mileage on the whole issue of transparency

[0:32:53] Voice 13: transparency, and one of the things that we've gone through is to look at all the minutes of

[0:32:58] Voice 13: all the closed meetings that went on, and we've just released a whole lot of minutes from those

[0:33:03] Voice 13: closed meetings that have to do with Metro Vancouver's acquisition of property on the

[0:33:07] Voice 13: south side. They're planning on a big park, and it's a huge controversy in terms of the first

[0:33:13] Voice 13: time that we've had any kind of proposal for camping on Bowen, and we're already swamped

[0:33:19] Voice 13: with visitors and and tourists and it's um just before the election they dropped this little bomb

[0:33:24] Voice 13: on us and now we're trying to open it up and figure out who can help us on committees and such

[0:33:30] Voice 13: so lots happening thanks hey

[0:33:34] Trustee Luckham: thank you uh trustee getty um so now denman island um uh my list to

[0:33:40] Trustee Luckham: show sam worthwick and then i'll follow that with david graham uh

[0:33:47] Voice 12: yeah i trust council um certainly

[0:33:51] Voice 12: Certainly, I mean, our big issues that I think are coming up are we're going to be, I think

[0:33:58] Voice 12: there's a desire to look over our OCP and just make sure that it is still serving as

[0:34:05] Voice 12: we want it to.

[0:34:07] Voice 12: There's definitely some issues with the use of temporary use permits, so the way they've

[0:34:12] Voice 12: been deployed here recently that have been a serious issue.

[0:34:17] Voice 12: And yeah, looking at looking into by law enforcement and temporary housing options and trying to pave the way for better housing opportunities so far.

[0:34:29] Voice 12: Both Trustee Graham and I were lucky enough to go to a eco forum on the Bains Sound area, which is our bit of water between us and Vancouver Island.

[0:34:42] Voice 12: and looking at human contaminants in the water there

[0:34:46] Voice 12: and what's being done

[0:34:48] Voice 12: and a variety of different groups,

[0:34:50] Voice 12: local municipalities and other environmental groups

[0:34:54] Voice 12: and what can be done to help keep those spaces clear.

[0:34:58] Voice 12: And yeah, lots of interesting conversations had there.

[0:35:02] Voice 12: Thank you, Sam.

[0:35:03] Trustee Luckham: David Graham.

[0:35:05] Voice 16: Thank you, fellow trustees, Sam Barthwick

[0:35:08] Voice 16: for an excellent report.

[0:35:10] Voice 16: Just really excited to have a trustee executive member

[0:35:13] Voice 16: David Mott as our chair and I know that Sam and I are looking forward to our first meeting and

[0:35:19] Voice 16: the community is just buzzing with anticipation ask it back to you chair

[0:35:22] Trustee Luckham: excellent David as usual

[0:35:25] Trustee Luckham: enthusiastic excellent so Gabriela I'm next and let's go with Toby Elliott followed by Susan Yates

[0:35:34] Trustee Luckham: good

[0:35:36] Voice 30: afternoon trust council we had our first LTC meeting December 1st and it went really

[0:35:44] Voice 30: really well, as Chair Luckham said, in spite of telecommunications breakdowns. This really has

[0:35:51] Voice 30: highlighted the sort of multiple systems failure in the middle of storms. We don't have great cell

[0:35:59] Voice 30: service on Gabriel in the best of times. And so when the fiber optic cable between us and Mudge,

[0:36:06] Voice 30: Mudge is actually where it's installed, was actually broken, severed. Wi-Fi is gone and

[0:36:13] Voice 30: and then power outages. And so people couldn't even call 9-1-1 to get help. So they were coming

[0:36:19] Voice 30: to the fire hall, or there was a warming center set up. And BC Hydro connected us yesterday,

[0:36:28] Voice 30: or two days ago, rather. But it's just very tenuous. And so they're going to do a full fix.

[0:36:35] Voice 30: So there's two days of outages, Wednesday and Thursday. So this really highlighted the need for

[0:36:41] Voice 30: or fragile communication systems that are tied into emergency management plans, and the whole

[0:36:48] Voice 30: infrastructure that it's sort of patched together. And we need to take a look at where there's

[0:36:55] Voice 30: vulnerabilities and where that's going to leave people in a position that we don't want to see

[0:37:03] Voice 30: anyone in. So back to the LTC meeting, we're doing some strategic planning. Before we dive into our

[0:37:10] Voice 30: ocp review i requested that we spend a little more time in the design process and that's both so that

[0:37:16] Voice 30: our community of gabriella island can get an understanding of what an ocp review might entail

[0:37:21] Voice 30: and also that we can reach out to synonymic first nation and find out what their level of interest

[0:37:27] Voice 30: is in being part of that process so that's where we're at and i'll leave it there sir thank you

[0:37:33] Voice 21: Toby. Susan H. Thank

[0:37:35] Voice 37: you, fellow trustee Toby Elliott. Yes, the power outage, the internet

[0:37:41] Voice 37: going down, no telephone service, no cell service, no landline. I couldn't even use my cell phone at

[0:37:50] Voice 37: the fire hall because I only have a 2G cell phone and they had a 5G repeater. So that was really

[0:37:58] Voice 37: really tricky, which is partly why I ended up coming to Victoria, so I could be connected.

[0:38:05] Voice 37: So Toby's already pointed out, you know, how fragile that whole system is, and what the

[0:38:13] Voice 37: situations it leaves people in, which isn't good. But what I did see, because I was actually at the

[0:38:19] Voice 37: school for the last couple of days doing my usual work there, is that neighborhoods really, really

[0:38:26] Voice 37: really came together to ask each other how they were doing, how they could help each other.

[0:38:32] Voice 37: So that felt really good. And we did have our first local trust committee meeting on last

[0:38:39] Voice 37: Thursday, December 1st. I felt like it was a pretty smooth transition from the previous local

[0:38:45] Voice 37: trust committee. Very happy to have Chair Leckham as the chair of our local trust committee.

[0:38:51] Voice 37: committee and despite not having any communications um and crazy weather snow and ice and chair

[0:38:58] Voice 37: let them coming back from england the night before we all managed to make it to the hall

[0:39:03] Voice 37: and have our meeting i feel pretty good about um how we're preparing for our ocp review

[0:39:10] Voice 37: lots of work um from from toby elliott on that which is great i also feel pretty good about

[0:39:17] Voice 37: finishing our ecological protection zone on gabriola and i feel very good about looking

[0:39:25] Voice 37: towards working on a development application information bylaw update so that we have that

[0:39:32] Voice 37: development application information bylaw ready to go for new rezonings and any development permits

[0:39:39] Voice 37: coming to us thank you okay

[0:39:44] Trustee Luckham: thank you susan i'm a little sorry that we don't have a video camera

[0:39:47] Trustee Luckham: is set up for you so maybe we might figure something out with your laptop so you can have

[0:39:51] Trustee Luckham: a better presence you

[0:39:52] Voice 37: know i think most people remember me from the last four years as a reporter

[0:39:57] Voice 37: for our local newspaper and then new people will just have to remember me from the last meeting

[0:40:03] Voice 37: right

[0:40:03] Trustee Luckham: okay um nice for your community to be able to see you representing them anyway let us move

[0:40:10] Trustee Luckham: move along uh galliano island uh lisa gabbro and then ben mabry everyone

[0:40:16] Voice 32: um there's been some news

[0:40:19] Voice 32: on galliano about our internet service um some federal provincial and regional um funding

[0:40:25] Voice 32: processes underway uh it's focused on improving our uh internet infrastructure uh it means that

[0:40:31] Voice 32: galliano will be uh connected to the connected coast fiber optics network in the future um

[0:40:38] Voice 32: This will give open access to any Galliano internet provider, and luckily we have one, Gaia.

[0:40:45] Voice 32: Some of the details are still being worked out, but I'll keep you guys updated with the information.

[0:40:50] Voice 32: I just want to say congratulations to the Gaia team. They've been working very hard on this for the past few years.

[0:40:56] Voice 32: Galliano is also winding up for Christmas. Local craft fairs are happening.

[0:41:01] Voice 32: happening. The island is well lit up with Christmas lights. It's looking really festive.

[0:41:07] Voice 32: It's been very cold, bringing us a few power outages. The roads have been icy, but we've had

[0:41:14] Voice 32: good service from Shea Morgan, keeping the roadways clear of snow. He's been laying down sand

[0:41:21] Voice 32: day and night. Thank you, Shea. And recently, we've had two of our community members pass away,

[0:41:28] Voice 32: way, both leaving behind families. Since COVID, Galliano's lost approximately about 50 community

[0:41:35] Voice 32: members. In our efforts to keep everyone safe from COVID and be canceled gatherings, we're not

[0:41:44] Voice 32: able to memorialize people like we used to. And I think that affects most of our communities. So

[0:41:50] Voice 32: let's keep that in mind in the coming months and look for ways to support our community around this.

[0:41:56] Voice 32: Thank you.

[0:41:59] Voice 6: Thank you. Ben Mayberry. Yeah, thanks Lisa. Yeah, nothing much further to report than

[0:42:05] Voice 6: that. Just looking forward to our first meeting with Tim on December 15th and looking forward

[0:42:11] Voice 6: to get started. Thanks.

[0:42:13] Trustee Luckham: Good, thank you. So Gambier Keats is next and Joe Bernardo

[0:42:18] Trustee Luckham: then Kate Louise Stanford.

[0:42:27] Voice 27: You'll have to unmute Joe.

[0:42:30] Trustee Bernardo: Sorry about that, sorry about that. I was

[0:42:31] Trustee Bernardo: having some trouble um unmuting i don't actually have anything to report from gambier or for kate's

[0:42:40] Trustee Bernardo: so i'm going to defer to kate and let her uh take the lead on that thank you thank you kate louise

[0:42:47] Trustee Stamford: hi i think like many of our islands we're just uh focusing on trying to keep the lights on and

[0:42:54] Trustee Stamford: the the roads passable um we've had significant power outages the storms hit quite badly here

[0:43:02] Trustee Stamford: like it sounds like it has other places so that's been our main focus as communities um the gambier

[0:43:09] Trustee Stamford: island official community plan we've had some initial reports in from our uh consultants we're

[0:43:15] Trustee Stamford: looking forward to furthering our option our conversation with the squamish nation that seems

[0:43:21] Trustee Stamford: to be coming along um and that i think will not just advance the official community plan but uh

[0:43:28] Trustee Stamford: larger issues throughout the house sound, including both Gambier and Keats and Anvil.

[0:43:34] Trustee Stamford: Then I think we're, well, we're looking forward to our first meeting, which will be January,

[0:43:42] Trustee Stamford: I think we're managing to attend. And our new chair is Peter Lockham. So that's going to be

[0:43:50] Trustee Stamford: good to have you over. And I think that's about it for what I'm seeing on Gambier.

[0:44:00] Trustee Stamford: here. Thank you.

[0:44:01] Trustee Luckham: Thanks, Kate Louise. So Hornby Island next. Alex Allen and Grant Scott is not

[0:44:07] Trustee Luckham: with us. So the show is all yours, Alex.

[0:44:10] Voice 40: All right. Thank you. Well, I was hoping to have a

[0:44:13] Voice 40: really nice leisurely December, but when Grant and I got back from the Trust Council, got a couple

[0:44:19] Voice 40: of emails and we now have a Rogers Tower proposal. And apparently that's been in the works for six

[0:44:25] Voice 40: six months but the first time we heard about it was two days after we got back which is kind of

[0:44:30] Voice 40: strange because the very next week there's advertising which is this past week for an

[0:44:37] Voice 40: information session which is going to be actually this Thursday afternoon and binga binga banga and

[0:44:43] Voice 40: so contrary to Gabriola Hormey Island majority I've got over 30 emails so far and nobody wants

[0:44:51] Voice 40: the tower they've already been through it we already went through the iteration with

[0:44:55] Voice 40: um 2017 with the telus tower they want a 63 meter tower crown land where the old uh firewall is

[0:45:03] Voice 40: but that's also being looked at as um a place for some housing that they didn't know about so it's

[0:45:09] Voice 40: gonna be interesting where we're gonna go with that one um it wasn't pleasant last time so uh

[0:45:15] Voice 40: we have the same consultant he said he learned a lot when he was on our island

[0:45:19] Voice 40: before and um yeah we've got icy nasty roads out here uh only one power outage and our sander

[0:45:29] Voice 40: machine is hilarious it's sort of broken so it might have somebody behind a pickup truck with

[0:45:33] Voice 40: a cup of a cup spraying little bits of sand on the road that's what our roads are like right now so

[0:45:40] Voice 40: it's really a little bit dangerous out there um otherwise tuckering in staying warm and uh

[0:45:48] Voice 40: Looking forward to carrying on with all of you next time and now. Thanks.

[0:45:55] Trustee Luckham: Thank you very much, Alex. Next here is Laskiti Island and Michaela Lironi,

[0:46:04] Voice 27: followed by Tim Peterson.

[0:46:06] Voice 27: Hi

[0:46:11] Voice 4: everybody. Yeah, it's

[0:46:12] Voice 5: Michaela rhymes with Delilah. I know my parents spelled it wrong.

[0:46:14] Voice 5: um so the skidi we had a lot of snow and a huge blow but we already don't have power so there

[0:46:25] Voice 5: wasn't really a problem it was just burned a lot of firewood and my animals got really friendly

[0:46:29] Voice 5: um yeah so we're working on an ocp review here and um i'm excited to have uh trusty elliot as

[0:46:37] Voice 5: our ltc chair that will be fun we had a great time getting to know each other

[0:46:43] Voice 5: together at the meeting in Victoria. And yeah, we've already had my first meeting yesterday and

[0:46:52] Voice 5: we have, we're working on, you know, building some good relationships with the many First Nations

[0:46:58] Voice 5: who visited Liskiti. So it's really interesting to be moving forward with that. And I'll pass it

[0:47:04] Voice 5: over to Tim.

[0:47:10] Voice 22: Thanks, Makala. I promised I wouldn't

[0:47:13] Voice 23: hog all the relevant subjects. I'll just note that

[0:47:17] Voice 23: Luskete has had no power outages as we have no hydro so we're just situation normal here despite

[0:47:24] Voice 23: the the nasty weather and the roads and uh i'll just say i'm looking forward to the new term on

[0:47:30] Voice 23: Luskete hoping we're gonna get our ocp over the finish line and start working on the land use by

[0:47:37] Voice 23: law and uh for uh trustees on salt spring hornby and galliano i'm looking forward to working with

[0:47:46] Voice 23: with all of you this term as well thank

[0:47:51] Trustee Luckham: you very much tim um okay main island janine dodds and

[0:47:58] Trustee Luckham: david maude there you are janine hello i'm here

[0:48:06] Voice 4: yeah

[0:48:07] Voice 27: can you

[0:48:07] Trustee Luckham: speak up a little bit or just your microphone um

[0:48:12] Voice 41: anyways i uh so what i wanted to

[0:48:15] Voice 41: say was that um main island as as peter will know big single biggest uh environmental hazard we have

[0:48:22] Voice 41: on main island is our fallow deer and i'm really pleased to be able to say that the crd with the

[0:48:28] Voice 41: influence of paul brent as their new director has stepped up to the plate and is now going to do our

[0:48:34] Voice 41: deer fallow deer management plan which we have been dreaming of for many many years so that's

[0:48:40] Voice 41: the most exciting thing i have to add at this moment um unless you come to main island and

[0:48:44] Voice 41: i show you the damage you have no idea what fallow deer can do to an island thank you very good well

[0:48:52] Trustee Luckham: Well, thanks to Pastor Steve Brent then.

[0:48:55] Trustee Luckham: So, David Mott, over to you.

[0:48:58] Trustee Maude: Thank you.

[0:48:58] Trustee Maude: I certainly will endorse Janine's statements.

[0:49:01] Trustee Maude: We're very appreciative of the work of CRD because the devastation that we're seeing from deer is over the top.

[0:49:10] Trustee Maude: Certainly, we're jealous of Galliano with what's happening with their internet.

[0:49:14] Trustee Maude: We're still stuck with Shaw and five millibits per second with no light on the horizon.

[0:49:21] Trustee Maude: and so well done galliano and and we certainly have suffered from power outages as everybody

[0:49:27] Trustee Maude: else has and when the power goes out our internet goes out also so we understand the pain that

[0:49:32] Trustee Maude: others have been feeling um the other things have been happening with crds have just started after

[0:49:37] Trustee Maude: i don't know how many years um the the trail from miners bay to village bay is a 3.8 million dollar

[0:49:43] Trustee Maude: project that started in the last couple of weeks so that's caused somewhat of a bit of disruption

[0:49:49] Trustee Maude: for the island because our nice shiny new ferry has got load limitations on it so we have ferries

[0:49:56] Trustee Maude: now that are sailing that have lots of vehicle space left on it but because of the heavy trucks

[0:50:01] Trustee Maude: they can't carry all the vehicles so we're working with bc ferries and solutions there but

[0:50:06] Trustee Maude: it has caused quite a bit of disruption to to galliano saturn maine and pender islands who

[0:50:11] Trustee Maude: share that ship um otherwise i think we're you know our christmas season's just beginning we

[0:50:18] Trustee Maude: We just had our lighted vehicle parade last Saturday,

[0:50:21] Trustee Maude: which was great for the community.

[0:50:23] Trustee Maude: It's the first of many Christmas events.

[0:50:25] Trustee Maude: So we're looking forward to that,

[0:50:27] Trustee Maude: but not looking forward to any more snow, that's for sure.

[0:50:30] Trustee Maude: And I guess the final was just,

[0:50:31] Trustee Maude: we're very pleased and very excited

[0:50:33] Trustee Maude: for Trustee Elliott being our new chair

[0:50:35] Trustee Maude: and look forward to having lots of fun

[0:50:38] Trustee Maude: and fruitful meetings next year, thank you.

[0:50:42] Trustee Maude: All

[0:50:42] Trustee Luckham: right, then we're going to move to North Pender Island

[0:50:47] Trustee Luckham: and Trustee Campbell and Morrison.

[0:50:50] Trustee Luckham: Aaron,

[0:50:58] Voice 27: are you there?

[0:51:01] Voice 11: Oh, I couldn't seem to get myself unmuted.

[0:51:05] Voice 11: Yeah, our meeting schedule was just set this last week.

[0:51:12] Voice 11: And so we are getting ready to start working

[0:51:15] Voice 11: on our land use bylaws that were parked

[0:51:18] Voice 11: and official community plan.

[0:51:21] Voice 11: I'm happy to have David Maude come on board

[0:51:25] Voice 11: to to be our chair this year and uh we are also in the in the same position that pretty much every

[0:51:32] Voice 11: other island is we i just received a message from hydro that we'll be having some some blackouts for

[0:51:38] Voice 11: the next couple of nights while they do some some uh upgrades to our area and uh we'll burn lots of

[0:51:47] Voice 11: firewood and try to stay warm while it's going on okay thank you aaron toasty morrison

[0:51:55] Trustee Morrison: yeah just

[0:51:57] Trustee Morrison: Just a couple of things to add to what Aaron has said and one additional thing.

[0:52:01] Trustee Morrison: The meeting schedule that we passed on Pender, I'm kind of excited about it because we are

[0:52:08] Trustee Morrison: shifting our meetings to go from 10 regular meetings to seven regular meetings and three

[0:52:13] Trustee Morrison: special meetings.

[0:52:14] Trustee Morrison: And the three special meetings will be community information meetings held on Saturdays around

[0:52:18] Trustee Morrison: topical efforts to really help communicate what the trust is, what we're doing, answer

[0:52:25] Trustee Morrison: answer questions, like be much more informal in the way that we're interacting with our community.

[0:52:30] Trustee Morrison: And as you'll likely hear over the next four years, we're a little wily on Pender. So it's

[0:52:36] Trustee Morrison: really going to be helpful, I think. So I'm also really happy to welcome David Maude as our chair

[0:52:42] Trustee Morrison: here. He gets to control the chaos. And so that'll be really good. We did have some fluctuating

[0:52:52] Trustee Morrison: internet problems i haven't noticed it going totally out yet but um the the i just wanted

[0:52:58] Trustee Morrison: to say it like a shout out to our emergency services in our neighborhood network here we

[0:53:03] Trustee Morrison: have a really strong neighborhood network effort that um it works in conjunction with emergency

[0:53:08] Trustee Morrison: services and has really provided that kind of resilience that somebody else was talking about

[0:53:12] Trustee Morrison: around like how we work locally so um we're like liskiti not necessarily looking for others to

[0:53:21] Trustee Morrison: help us but really trying to figure out how to build our own internal resilience

[0:53:25] Trustee Morrison: because these disruptions are not going to just happen this year um and the last thing i would

[0:53:31] Trustee Morrison: like to just add is the conservancy the pender island conservancy has been working on the

[0:53:37] Trustee Morrison: purchase of a 45 acre parcel that they have named kingfisher forest and they have a much nicer name

[0:53:43] Trustee Morrison: that i don't know if i can say kelaiki kingfisher forest and um that effort is in conjunction with

[0:53:50] Trustee Morrison: number of different partners we are hoping to finish raising the 2.18 million dollars

[0:53:57] Trustee Morrison: which we are only about 300 000 short for so if you know anybody who has 300 000 to loan

[0:54:02] Trustee Morrison: the conservancy do let us know because we need it by december 15th to do the matching grant

[0:54:08] Trustee Morrison: with the feds so we could use some help so thank you all for that and uh yeah thank you

[0:54:16] Trustee Luckham: thank you yeah so jamie harris and laura patrick salt spring isles

[0:54:22] Voice 15: hello uh got an ltc meeting

[0:54:26] Voice 15: coming up shortly here on december 13th many people here are very happy to be welcoming tim

[0:54:33] Voice 15: peterson as our new tc chair we've had a meeting with the chamber of commerce i've talked to many

[0:54:40] Voice 15: folks here, including local Indigenous, who are all very excited about the possibilities

[0:54:50] Voice 15: of provisions being made as soon as possible that could spur and support workforce housing

[0:54:55] Voice 15: projects here to get underway in order to address the workforce housing crisis that

[0:55:00] Voice 15: we're continuing to experience.

[0:55:03] Voice 15: Thanks.

[0:55:04] Voice 27: Thank you, Jamie.

[0:55:06] Trustee Luckham: Laura Patrick.

[0:55:08] Trustee Patrick: Yes, I can say I'm getting anxious to meet.

[0:55:12] Trustee Patrick: you know that seems like the election was a really long time ago and for a community of

[0:55:17] Trustee Patrick: nearly 12 000 people for not have having a meeting yet um is is uh is just uncomfortable

[0:55:25] Trustee Patrick: uh because i know there's an awful lot of work to do you know we're i'd like to say we're preparing

[0:55:30] Trustee Patrick: to do long-range planning we're just doing catch-up planning and um i know there were some

[0:55:35] Trustee Patrick: references at the financial planning committee about the elephant in the room well we're the

[0:55:39] Trustee Patrick: the elephant room where's 12 000 people we have a lot of planning to do and we need to do a lot

[0:55:46] Trustee Patrick: of work to help you know in prepare our community to understand the the issues at hand so that we

[0:55:54] Trustee Patrick: can do that planning and do it well i'd like to always offer to any trustee who would like to come

[0:56:02] Trustee Patrick: down i'll put you up for a night i'm happy to introduce you to salt spring and the challenges

[0:56:06] Trustee Patrick: challenges that we have here so you can get to know our island and what happens when you have

[0:56:12] Trustee Patrick: a big population and I'll just leave it at that and again welcome Tim Peterson uh like a lot of

[0:56:19] Trustee Patrick: people are are happy to or can't wait to see the new local trust committee get up and running good

[0:56:27] Trustee Luckham: thank you Laura um Saturn Island uh my read Boland and Lee Middleton

[0:56:33] Voice 42: hi I'm just going to say

[0:56:36] Voice 42: say nothing I say plenty around items on the agenda Saturn is quite quiet so I'll leave it

[0:56:42] Voice 42: to Lee to provide an update on Saturn thank

[0:56:45] Voice 21: you Lee thank

[0:56:49] Trustee Middleton: you very much um as always Saturn continues

[0:56:53] Trustee Middleton: to be a beacon for peace order and good governance and um we welcome in that vein our new chair David

[0:57:01] Trustee Middleton: Thank you very much for volunteering. I do remind you that two terms ago, Vice Chair George Graham stated that in comparison to the extremely well-behaved, positive people on Main Island, that Saturna Island had a total embrace of anarchism that verged on the nihilistic.

[0:57:21] Trustee Middleton: And so when you're here, I advise you, if you bring your garbage truck, lock it. It's not personal. It's just opportunistic. By the end of the meeting, that truck will be full to the brim with people's household garbage.

[0:57:34] Trustee Middleton: other than that welcome vice chair maude we very much look forward to your tenure and uh just a

[0:57:41] Trustee Middleton: couple items i don't have quite a rosy remark about city west's telecommunications empire

[0:57:47] Trustee Middleton: it's not yet known that open access will be provided to that network um more on that uh

[0:57:54] Trustee Middleton: down the road they uh i'm hoping they agree that indeed that would be a tenant of a network that's

[0:58:01] Trustee Middleton: received such a massive amount of public subsidy that indeed it should be open to any carrier

[0:58:07] Trustee Middleton: um so more on that and then the nature trust has been extremely active on the island here and we're

[0:58:12] Trustee Middleton: on the verge of uh finalizing another incredibly important ecological conservation area on mount

[0:58:18] Trustee Middleton: fisher um and so we hope to speak more on that um at the next meeting it too closes with matching

[0:58:26] Trustee Middleton: matching federal funds from Climate Change Canada

[0:58:28] Trustee Middleton: on December 15th.

[0:58:29] Trustee Middleton: Thank you.

[0:58:31] Trustee Luckham: Thank you, Lee.

[0:58:32] Trustee Luckham: So South Pender Island, we have Dag Faulk

[0:58:35] Trustee Luckham: and Christina Evans.

[0:58:39] Voice 35: Yeah, hi, everyone.

[0:58:41] Voice 35: It's pretty quiet on South Pender.

[0:58:43] Voice 35: Our next LTC meeting is scheduled for February,

[0:58:47] Voice 35: so there's gonna be some quiet period for us,

[0:58:51] Voice 35: but we are excited about having Trustee Elliott

[0:58:55] Voice 35: joining us as the chair for the local trust.

[0:58:58] Voice 35: committee and um i in in some one thing that i did in uh in this time uh is you know obviously

[0:59:09] Voice 35: trying to learn the ropes and study up on everything but i also signed up for a carbon

[0:59:15] Voice 35: webinar that uh sue allen uh let us know about and that was for elected officials in bc and

[0:59:25] Voice 35: And that was kind of interesting.

[0:59:28] Voice 35: We have received a request for some action from one of our residents.

[0:59:35] Voice 35: And so we are in the midst of discussing the possibility of using a resolution without a meeting.

[0:59:42] Voice 35: So we're learning things about that.

[0:59:44] Voice 35: And we are taking it as it goes here.

[0:59:49] Voice 35: Over to you, Christina.

[0:59:53] Voice 7: Hi, everybody.

[0:59:54] Voice 7: We're very excited to have Toby Elliott join us as chair.

[0:59:57] Voice 7: Very much looking forward to working with you.

[1:00:00] Voice 7: um i'm still out of the country and i will be heading home next week and i should get home

[1:00:08] Voice 7: just before christmas so because south pendant had its um outgoing trustees have the meeting

[1:00:15] Voice 7: in november we don't have our next meeting until february and um yeah we're like like

[1:00:21] Voice 7: i said we're learning the ropes on certain things we'll be reaching out to staff for

[1:00:25] Voice 7: some education on processes and how we can move forward so i think that's about it from me thank

[1:00:32] Voice 7: you thank

[1:00:34] Trustee Luckham: you christina and uh last but not least uh thetis island and that would be ken hunter

[1:00:39] Trustee Luckham: and myself ken

[1:00:50] Voice 27: there

[1:00:51] Voice 10: we go uh thank you cherry luckum um i have to admit sadly that i haven't

[1:00:58] Voice 10: been to a trust meeting a local trust meeting in over four years so i'm not and i haven't seen an

[1:01:05] Voice 10: agenda and i don't really know when our next meeting is going to be but uh there are certain

[1:01:11] Voice 10: things in the community that uh our our community doc is one thing that stands out and it's a very

[1:01:17] Voice 10: big hardship for the uh first responders they have to wheel their people all the way down and

[1:01:25] Voice 10: and onto the boat, and we're really hoping

[1:01:27] Voice 10: we can get something happening there.

[1:01:29] Voice 10: Our area chief director had sort of promised

[1:01:32] Voice 10: he would help out, so maybe there's some hope there.

[1:01:35] Voice 10: And also at the top of the ferry dock

[1:01:38] Voice 10: is a very, very congested area,

[1:01:40] Voice 10: and we're trying to work with BC Ferries

[1:01:43] Voice 10: to come up with a plan so that it's a little bit safer

[1:01:45] Voice 10: for the school kids and everyone else that uses that area.

[1:01:52] Voice 10: And also I'm very happy to have Trustee Elliot

[1:01:55] Voice 10: as our chair.

[1:01:56] Voice 10: I think that's going to be great

[1:01:58] Voice 10: and looking forward to working with trustee Luckham

[1:02:02] Voice 10: and trustee Elliott.

[1:02:03] Voice 10: Thank you.

[1:02:06] Voice 27: Thanks Ken.

[1:02:10] Trustee Luckham: You decided not a lot to add to trustee Hunter's report

[1:02:16] Trustee Luckham: there, except on the topical subject of internet access.

[1:02:22] Trustee Luckham: I continue to be promised by various people

[1:02:25] Trustee Luckham: who want to remain unnamed until somebody at a much higher level signs off on the funding proposal.

[1:02:33] Trustee Luckham: It indeed appears that there will be fiber optic coming for the last mile on Thetis Island in the coming years.

[1:02:43] Trustee Luckham: Unfortunately, it does indicate that the wait is going to be significant.

[1:02:48] Trustee Luckham: It's not something that's going to happen even next year or in the short term anyway.

[1:02:55] Trustee Luckham: And so just warn you that although there's lots of promises out there, it sounds like the boots on the ground is going to take quite a while to roll out.

[1:03:04] Trustee Luckham: And indeed, there's back, there's all kinds of conversations going on outside of the competitiveness between agencies like City West and TELUS and Shaw.

[1:03:16] Trustee Luckham: And so there's much more to this than we can all imagine.

[1:03:20] Trustee Luckham: But certainly my community looks forward to that, myself included.

[1:03:26] Trustee Luckham: I, in fact, had a conversation this morning respecting ferries access on Titus Island, and that's been an interesting conversation.

[1:03:34] Trustee Luckham: There's some safety issues, both personal and cultural, at the ferry terminus there.

[1:03:40] Trustee Luckham: And BC Ferries has really stepped up working with the Connecticut nation with respect to that.

[1:03:46] Trustee Luckham: And we're looking forward to some news there about a better situation for everybody.

[1:03:53] Trustee Luckham: everybody and just very excited myself to be have the opportunity to to help you help facilitate

[1:04:01] Trustee Luckham: meetings at the council level going forward and really very pleased to hear that the appointments

[1:04:09] Trustee Luckham: for vice chairs has been so well received all across this board and I know that they are all

[1:04:14] Trustee Luckham: very excited to be working with you and I too am excited to work with them so that pretty much

[1:04:20] Trustee Luckham: covers it that covers our round table i believe and uh so we're running a wee bit of overtime here

[1:04:27] Trustee Luckham: uh get kind of off to a bit of a slow start but let us uh soldier on to our agenda keeping in

[1:04:34] Trustee Luckham: mind we're going to have a break here at three o'clock and then we're going to be going into

[1:04:38] Trustee Luckham: business um so let us soldier on the first um item here i'll just make sure there's no hands up

[1:04:46] Trustee Luckham: up. But the first item here is the Council Committee ratifications for 2022-2026. This

[1:04:54] Trustee Luckham: is one of the few bits of power that the Chair has, in many respects, to make these appointments.

[1:05:03] Voice 42: Chair, excuse me, I can only see part of the agenda on my Zoom screen. Is that true for

[1:05:09] Voice 42: everybody else just curious it might be my own personal problem i

[1:05:16] Trustee Luckham: uh have no

[1:05:17] Trustee Luckham: idea i have run a

[1:05:20] Trustee Luckham: second screen myself for that because it can be challenging but this is where we're going to have

[1:05:25] Trustee Luckham: confirmed um to um go forward i would recommend you touch base with the it staff to support you

[1:05:33] Trustee Luckham: there um if it continues to be a struggle for you so um we are at trust council committee

[1:05:40] Trustee Luckham: committee ratifications and so uh in the last couple of weeks um uh i went through the entire

[1:05:47] Trustee Luckham: meeting schedule and the vice chair availability and proximity geography etc etc and um have made

[1:05:54] Trustee Luckham: those recommendations and indeed the uh those members have stepped up for that the other piece

[1:06:00] Trustee Luckham: of the puzzle in all of this was as was uh uh i believe previously announced this trust program

[1:06:06] Trustee Luckham: program committee membership,

[1:06:07] Trustee Luckham: regional planning committee membership,

[1:06:09] Trustee Luckham: financial planning committee membership,

[1:06:12] Trustee Luckham: and there's a conversation later from Mary Boland

[1:06:15] Trustee Luckham: with respect to that, but at the present moment,

[1:06:18] Trustee Luckham: this is where we're at.

[1:06:21] Trustee Luckham: With respect to this compressed timeframe

[1:06:24] Trustee Luckham: that we've been in, in order to do these elections

[1:06:28] Trustee Luckham: and nominations and the like,

[1:06:30] Trustee Luckham: there was some juggling around the trust programs committee

[1:06:33] Trustee Luckham: and regional planning committee,

[1:06:34] Trustee Luckham: and indeed the odds trust conservancy that was uh elected by executive committee from

[1:06:39] Trustee Luckham: the executive committee membership and i'm pleased to advise you that um toby elliott is the

[1:06:45] Trustee Luckham: representative on um on odds trust conservancy and despite her having a huge workload um uh

[1:06:53] Trustee Luckham: with four ltcs and itc and um also rpc she is uh bravely soldiering on with those commitments so

[1:07:03] Trustee Luckham: thank you but also thank you to Tim Peterson for the travel from Mesquite that's a lot of work

[1:07:08] Trustee Luckham: and also to David Maude a lot of geographic travel and so I'm simply going to make a motion here to

[1:07:15] Trustee Luckham: make it simple and then I'd look for a second and then that we could have some conversation

[1:07:19] Trustee Luckham: and I see Laura Patrick waving in the background there so let me go to Laura Patrick and ask you

[1:07:26] Trustee Luckham: what's uh on your mind well

[1:07:28] Trustee Patrick: my question was are all the committees fully full um are there any

[1:07:32] Trustee Patrick: appointment vacancies or spots that are still available that was my question

[1:07:37] Trustee Luckham: excellent question

[1:07:38] Trustee Luckham: you've gotten ahead of me and indeed there uh there is room in the uh trust programs committee

[1:07:46] Trustee Luckham: and regional planning committee financial planning committee is the only committee that is

[1:07:51] Trustee Luckham: prescribed as well as on trust conservancy prescribed and so indeed there were a couple of

[1:07:57] Trustee Luckham: folks that did not were not appointed to the fpc out of the three i think that the executive

[1:08:04] Trustee Luckham: committee is able to do and so indeed anybody that wishes to have their wishes to sit on trust

[1:08:11] Trustee Luckham: programs committee or regional planning committee at this time now would be the time to speak up

[1:08:17] Trustee Luckham: and i'm certainly happy to add your name to each one of those committees accordingly um but let me

[1:08:24] Trustee Luckham: just finish so uh toby elliott's name is on the list here uh which is why i'm sort of thinking

[1:08:30] Trustee Luckham: just to make the motion uh simply um toby elliott has a step down from trust programs committee

[1:08:36] Trustee Luckham: respecting her uh capacity associated with her other work which was determined late later on

[1:08:43] Trustee Luckham: on as part of the vice chair appointments.

[1:08:47] Trustee Luckham: And so just keep that in mind.

[1:08:49] Trustee Luckham: And there's also ex officios there,

[1:08:50] Trustee Luckham: but I'll just ask, is there interest in members wishing

[1:08:55] Trustee Luckham: to sit on a trust programs committee

[1:08:57] Trustee Luckham: or regional planning committee,

[1:08:59] Trustee Luckham: keeping in mind the governance committee

[1:09:00] Trustee Luckham: is yet to be determined as well as the accessibility

[1:09:04] Trustee Luckham: committee of which the makeup is yet to be determined,

[1:09:06] Trustee Luckham: but those are out there and we'll determine that

[1:09:08] Trustee Luckham: at a future point in time.

[1:09:11] Trustee Luckham: So I see three hands up.

[1:09:13] Trustee Luckham: so my david

[1:09:15] Voice 18: marley yeah i just had a comment uh there is a practical limit that you don't want

[1:09:19] Voice 18: to go to a forum of council yeah so yeah we

[1:09:24] Trustee Luckham: can't have more than half a council on any given

[1:09:26] Voice 18: committee yeah 11 is probably

[1:09:27] Trustee Luckham: what you would want to go

[1:09:28] Trustee Luckham: to max and we're at six or seven i think for

[1:09:31] Trustee Luckham: the most part at the moment yeah yeah so let me go with my uh boland what's your thought um i would

[1:09:38] Voice 42: like to put my name forward for the regional planning committee please thank you okay

[1:09:43] Trustee Luckham: i've

[1:09:45] Trustee Luckham: written that down uh deb morrison i

[1:09:51] Trustee Morrison: am wondering if you can clarify for our folks who might be

[1:09:53] Trustee Morrison: considering committees what dates they meet on because some of us work i

[1:09:59] Trustee Luckham: don't believe that has

[1:10:01] Trustee Luckham: been uh determined yet because

[1:10:04] Voice 17: the committee set their dates yeah

[1:10:08] Trustee Luckham: the first meeting will be set

[1:10:10] Trustee Luckham: and then the committee sets a date based upon recommendations um but at this point it's a az

[1:10:15] Trustee Luckham: chain where council meetings are said ec meetings are set and then it goes from there so we don't

[1:10:21] Trustee Luckham: have that but obviously the membership can determine how best that works for them so

[1:10:29] Trustee Luckham: are you interested in putting your name forward then i

[1:10:32] Trustee Morrison: have to consider it because i really wanted

[1:10:35] Trustee Morrison: to be on the financial planning committee but the ec didn't feel that appropriate and so as a result

[1:10:41] Trustee Morrison: I'm not sure that I can sit on another committee and then also the financial committee planning

[1:10:46] Trustee Morrison: committee through them that might be too much commitment for me I have to consider it right

[1:10:50] Trustee Luckham: okay um then I'm gonna move along then I appreciate your thoughts there um so uh

[1:10:59] Voice 27: Michaela

[1:11:00] Voice 27: Lironi I can't hear you

[1:11:06] Voice 4: sorry sorry

[1:11:10] Voice 5: I lost my um unmute button um yeah I would be interested

[1:11:15] Voice 5: interested in the um sorry the planning committee I was I signed up for the financial but didn't get

[1:11:27] Voice 5: into that one so um yeah that's my interest

[1:11:29] Trustee Luckham: okay so then Michaela I'm going to put your name down

[1:11:32] Trustee Luckham: there that makes eight people on regional planning committee so there's still room there um so uh

[1:11:38] Trustee Luckham: Maya Reid is your stand hand still up um and I'll go to Sue Ellen when you sort that out

[1:11:43] Voice 42: sure no I

[1:11:44] Voice 42: I just wanted to quickly say in response to Deb's remark, I mean, ideally, the Financial Planning Committee will be elected within six months.

[1:11:55] Voice 42: And so I would suggest that she goes with whatever committee now and she could actually withdraw if necessary.

[1:12:04] Voice 42: I think the timing is making life a little tricky for people that we should be flexible about that kind of thing.

[1:12:10] Voice 42: thank you sure

[1:12:13] Trustee Luckham: although the outcome of that discussion is undetermined and um and i think

[1:12:19] Trustee Luckham: the legislators from service manager you want to make a remark or that's what you were going to say

[1:12:23] Voice 18: i was just going to say that that's not

[1:12:25] Trustee Luckham: that's not good and you know certainly people can put

[1:12:29] Trustee Luckham: their names forward and people can withdraw it it's not the best situation to necessarily change

[1:12:34] Trustee Luckham: the membership because it changes the quorum and the like but thank you for that yeah

[1:12:42] Trustee Luckham: we are below

[1:12:43] Voice 42: quorum so I would suggest that we can accommodate a few people pending the outcome of the financial

[1:12:49] Voice 42: planning issue thank you okay

[1:12:53] Trustee Luckham: thank you Sue Ellen Fast thank

[1:12:57] Trustee Fast: you chair I just want to point out that

[1:12:59] Trustee Fast: that on page 46, there are the first couple of meetings,

[1:13:04] Trustee Fast: dates for Financial Planning Committee,

[1:13:06] Trustee Fast: Regional Planning Committee, Trust Programs Committee,

[1:13:08] Trustee Fast: and the Islands Trust Conservancy.

[1:13:10] Trustee Fast: Page 46, thank you.

[1:13:14] Trustee Luckham: Okay, thank you.

[1:13:17] Trustee Luckham: And now other hands.

[1:13:19] Trustee Luckham: I see Deb Morrison, your hand is up still.

[1:13:21] Trustee Luckham: Did you wanna?

[1:13:24] Trustee Morrison: Yeah, so yeah, I've spent the last four years

[1:13:29] Trustee Morrison: really trying to dig into issues around planning services and financial aspects so I'll go for the

[1:13:35] Trustee Morrison: regional planning committee and I will deal with the financial planning issue through that direction

[1:13:41] Trustee Luckham: okay super thank you uh Deb um any other expressions of interest

[1:13:49] Trustee Luckham: so I'll get you to lower your hand Deb and I'm uh going to just for simplicity's sake because

[1:13:56] Trustee Luckham: I've got the list running here now I'm going to make a motion look for a seconder I will

[1:14:00] Trustee Luckham: We'll certainly be including those three new interests

[1:14:03] Trustee Luckham: for regional planning committee.

[1:14:04] Trustee Luckham: And that would bring us up to nine members

[1:14:07] Trustee Luckham: on that committee.

[1:14:08] Trustee Luckham: So I move that the Trust Council ratify

[1:14:11] Trustee Luckham: the Baldwin Appointments to Trust Programs Committee,

[1:14:14] Trustee Luckham: Regional Planning Committee

[1:14:15] Trustee Luckham: and Financial Planning Committee.

[1:14:18] Trustee Luckham: And the first being Trust Programs Committee

[1:14:21] Trustee Luckham: is Sam Worthwick, Christina Evans, Alex Allen,

[1:14:26] Trustee Luckham: Allen, Jamie Harris, Tim Peterson

[1:14:29] Trustee Luckham: as the Executive Committee Appointment,

[1:14:31] Trustee Luckham: Sue Ellen Fast, and Chair Luckom as the Ex Officio.

[1:14:37] Trustee Luckham: The second item being Regional Planning Committee.

[1:14:42] Trustee Luckham: We're looking at Laura Patrick, Aaron Campbell,

[1:14:46] Trustee Luckham: Alex Allen, David Graham, Sam Borthwick,

[1:14:52] Trustee Luckham: Toby Elliott, Maya Reid Boland,

[1:14:57] Trustee Luckham: Michaela Laroni, I'm learning your names, Deb Morrison.

[1:15:03] Trustee Luckham: And then again, Chair Lockham is ex officio on that committee.

[1:15:06] Trustee Luckham: The Financial Planning Committee, which has been determined already by Executive Committee,

[1:15:12] Trustee Luckham: is Maya Reid Boland, Joe Bernardo, David Graham.

[1:15:17] Trustee Luckham: And the Trust Programs Committee representative will be determined at the first meeting of Trust Programs Committee.

[1:15:23] Trustee Luckham: The Regional Planning Committee representative

[1:15:25] Trustee Luckham: will be determined at the first RPC meeting.

[1:15:28] Trustee Luckham: David Maude is the Executive Committee representative

[1:15:33] Trustee Luckham: on that along with Tim Peterson, Toby Yellett and myself

[1:15:39] Trustee Luckham: as the Administrative Oversight

[1:15:40] Trustee Luckham: on the Financial Planning Committee.

[1:15:42] Trustee Luckham: So that is the motion.

[1:15:46] Trustee Luckham: I look for a seconder.

[1:15:47] Trustee Luckham: Second.

[1:15:49] Trustee Luckham: Susan Yates, thank you very much in the room here with me.

[1:15:52] Trustee Luckham: and i'll ask if there's any discussion not seeing any discussion then i'm going to call for the vote

[1:16:00] Trustee Luckham: for the ratifications all those in favor please raise your digital hands ideally my hand is up

[1:16:11] Trustee Luckham: well because i can't see my button and so all hands up and please lower your hands now

[1:16:18] Trustee Luckham: that looks like a majority and i'll just ask is there any opposed and please david graham and

[1:16:26] Trustee Luckham: And Judy, lower your hands and then raise them if you wish.

[1:16:29] Trustee Luckham: Any opposed?

[1:16:30] Trustee Luckham: So not opposed.

[1:16:31] Trustee Luckham: So that carries.

[1:16:32] Trustee Luckham: Council, thank you very much.

[1:16:34] Trustee Luckham: I feel like we're whole at the moment anyway.

[1:16:36] Trustee Luckham: And we will look forward to those meetings coming up as soon as possible.

[1:16:42] Trustee Luckham: So the next item on our agenda at 4.2 is a notice of motion from the previous meeting,

[1:16:49] Trustee Luckham: a report on potential new reconciliation committee.

[1:16:52] Trustee Luckham: committee trustee Elliot um there is a motion attached here but I'll ask you to speak to your

[1:16:58] Trustee Luckham: uh RFD trustee Elliot thank

[1:17:03] Voice 30: you chair Lacombe and hello again trust council I'm new to this process

[1:17:09] Voice 30: as are many of you so um I was given some helpful direction from staff of how to put this forward

[1:17:17] Voice 30: word um and i'll just read it out and then maybe i'll state my reasons why i felt this

[1:17:25] Voice 30: might be a good approach um do we need to have a motion on the floor before we discuss it well

[1:17:34] Trustee Luckham: that's the ideal situation in my mind so if you wanted to make the motion i'd look for a seconder

[1:17:38] Trustee Luckham: and then we can have a discussion great you

[1:17:41] Trustee Luckham: can't just speak to it first sure

[1:17:43] Voice 30: um yes so just very

[1:17:46] Voice 30: Very briefly, this came out of my sort of pre-Trust Council research, talking with different staff and observing executive committee in the last term.

[1:17:58] Voice 30: And it seemed to me that reconciliation actions and initiatives, while they're sort of broadcast throughout the organization in terms of this is our intention and how we want to approach all of the work.

[1:18:14] Voice 30: and yet there doesn't there didn't seem to be a home for how is that work to be done in a

[1:18:22] Voice 30: in a way that wasn't scattershot um so i've sort of laid out my rationale within that

[1:18:29] Voice 30: um request for decision um and i will say that i don't want to contribute to a culture of

[1:18:37] Voice 30: death by committee um this may not be the right answer for how do we approach um

[1:18:44] Voice 30: um, leadership on reconciliation action and in practice. So I just submit it for consideration.

[1:18:52] Voice 30: I'd like to do some research on it, but a committee may not be the right home for it.

[1:18:57] Voice 30: I was looking for a home for reconciliation action. Is this it? I'm not sure. So the motion

[1:19:01] Voice 30: is that trust council request staff to prepare a report regarding options for resourcing and

[1:19:09] Voice 30: and supporting a new Select Committee on Reconciliation

[1:19:12] Voice 30: with recommendations as to how the Select Committee

[1:19:15] Voice 30: on Reconciliation's terms of reference,

[1:19:17] Voice 30: composition and purpose would be determined.

[1:19:21] Trustee Luckham: Very good, thank you, Trustee Elliott

[1:19:23] Trustee Luckham: for the advanced work on this.

[1:19:24] Trustee Luckham: I'll look for a seconder for that motion.

[1:19:26] Trustee Luckham: I'll second that.

[1:19:27] Trustee Luckham: Okay, thank you.

[1:19:28] Trustee Luckham: And that motion is on page 38 of your agenda package.

[1:19:31] Trustee Luckham: And I'm assuming at this point

[1:19:33] Trustee Luckham: that you've spoken to your motion sufficiently.

[1:19:35] Trustee Luckham: And so I'll ask the floor if there's any discussion

[1:19:39] Trustee Luckham: or questions with regards to the motion

[1:19:42] Trustee Luckham: that Trustee Elliott has brought to us.

[1:19:45] Trustee Luckham: And I see Kate-Laurie Stamford, your hand is up.

[1:19:48] Trustee Luckham: Thank you, Chair.

[1:19:50] Trustee Stamford: I like the sense of uncertainty here in this.

[1:19:57] Trustee Stamford: Primarily, I would like to see pros and cons

[1:20:00] Trustee Stamford: for a select committee versus a more coordinated group

[1:20:08] Trustee Stamford: through the secretary.

[1:20:10] Trustee Stamford: I think there's benefits to a more loose format,

[1:20:15] Trustee Stamford: but then there's also challenges to that.

[1:20:18] Trustee Stamford: So I'm hoping that anything that comes forward

[1:20:21] Trustee Stamford: has sort of a pros and cons list to it.

[1:20:24] Trustee Stamford: Thank you.

[1:20:25] Trustee Luckham: Okay, thank you.

[1:20:26] Trustee Luckham: I'm prepared to believe that staff

[1:20:28] Trustee Luckham: is hearing the comments here and we'll adapt

[1:20:33] Trustee Luckham: according, I see nodding in the room.

[1:20:36] Trustee Luckham: So thank you, Kate Louise.

[1:20:37] Trustee Luckham: So Tim Peterson, you're next and then Sue Ellen Fast.

[1:20:43] Voice 23: Thank you, Chair.

[1:20:44] Voice 23: I'm just going to speak in favor of the motion.

[1:20:46] Voice 23: I think that it's certainly worthy of consideration

[1:20:50] Voice 23: how we might better our approach

[1:20:54] Voice 23: to furthering reconciliation.

[1:20:56] Voice 23: And I think this is a good step in the right direction.

[1:20:59] Voice 23: Thank

[1:21:00] Trustee Luckham: you, Trustee Peterson. Sue Ellen Fast and Sam Worthwick.

[1:21:06] Trustee Fast: Thank you, Chair. Yeah, I'm speaking in favor of this motion. I'm looking at page nine of our

[1:21:12] Trustee Fast: agenda. That's in the follow-up action list where number seven on page nine speaks to

[1:21:20] Trustee Fast: Claire going to be providing a list of needed resources in priority order to advance the

[1:21:25] Trustee Fast: the trust's reconciliation activity, et cetera.

[1:21:27] Trustee Fast: So there's already action that was considered beforehand

[1:21:32] Trustee Fast: and this kind of pulls it into a report

[1:21:35] Trustee Fast: that we're requesting from staff.

[1:21:37] Trustee Fast: That's great, thank you.

[1:21:37] Trustee Fast: I'll be voting in favor.

[1:21:39] Trustee Fast: Thank

[1:21:41] Trustee Luckham: you, Sue Ellen, Sam Worthwick and Deb Morrison.

[1:21:46] Voice 12: Yeah, I'm definitely sensitive

[1:21:49] Voice 12: to Trustee Elliot's concerns around death by committee.

[1:21:54] Voice 12: However, I also think it's really,

[1:21:57] Voice 12: speaks well to our dedication as an organization, and it, I think, speaks to our potential as

[1:22:08] Voice 12: a leader in addressing these questions, that we take this matter as seriously as possible,

[1:22:16] Voice 12: and that we are dedicating resources to making sure that it is done properly and well. I definitely

[1:22:23] Voice 12: want to make sure that we do it in the most effective way, in a way that's not wasting time

[1:22:27] Voice 12: time or money, but also that if there is, if time and money is what is going to make a net difference

[1:22:34] Voice 12: to this situation, then I think that's a really, it's a very, very valuable use of our time. Thank

[1:22:39] Voice 12: you. Thank you.

[1:22:44] Trustee Morrison: I think that there would also, it would be helpful to name what has been done

[1:22:52] Trustee Morrison: um with with respect to reconciliation so that we're all really clear on what has been done in

[1:22:57] Trustee Morrison: the last four years and not just at the trust council level but some of the local trust

[1:23:03] Trustee Morrison: committees have pushed forward on different aspects of reconciliation independently as well

[1:23:08] Trustee Morrison: so i think that that would be a helpful pool of information to be in such a report

[1:23:13] Trustee Morrison: I to the point that Mary raised around her motion earlier I do actually want to put an amendment to

[1:23:22] Trustee Morrison: the motion forward so I'd like to amend the motion to include by the March 2023 meeting

[1:23:32] Trustee Morrison: trust council meeting after the word report okay

[1:23:40] Voice 19: thank you for that motion is there a second

[1:23:47] Voice 19: Seconder?

[1:23:51] Voice 19: Seconder, Doug Falk.

[1:23:53] Voice 19: Is that you seconding the amendment?

[1:23:55] Voice 35: No, I wanted to speak.

[1:23:58] Trustee Luckham: And seconder for the motion.

[1:23:59] Trustee Luckham: Laura Patrick is seconding the motion.

[1:24:01] Trustee Luckham: Thank you.

[1:24:02] Trustee Luckham: And so, therefore, I'm going to move to the discussion on the motion.

[1:24:09] Trustee Luckham: Do you wish to speak to your motion further, Deb?

[1:24:12] Trustee Morrison: Just a technical issue, just to be dead clear, the report.

[1:24:16] Trustee Morrison: And I know I can see in the notes that the intent is to bring it forward in March 2023,

[1:24:19] Trustee Morrison: 23 but i just want to make sure that it's in the in the notes that way yeah

[1:24:23] Trustee Luckham: great thank you um so

[1:24:25] Trustee Luckham: any discussion on the amendment to the motion uh judy getty thanks

[1:24:31] Voice 13: um i was just my can you hear

[1:24:36] Voice 13: me yes

[1:24:37] Voice 21: we can hear you okay

[1:24:38] Voice 13: um i wanted to check in that time frame on the page nine note number

[1:24:43] Voice 13: or 7 and having it for March 23. This idea adds some volume to that original note and I'm wondering

[1:24:52] Voice 13: if that's realistic. Well

[1:24:54] Trustee Luckham: thank you. I kind of glanced around the room and I kind of got some

[1:24:57] Trustee Luckham: nods but do you have a hot some filler? No I think it's perfect it makes perfect sense frankly from

[1:25:02] Voice 17: a staff perspective to one to have the timeline laid out as your as is indicated here because

[1:25:08] Voice 17: Because there will be some financial implications to an idea like this, and you'll want to have those discussions and be informed by that before you make a final budgetary decision.

[1:25:20] Voice 17: And I think we can ably fill in the previous recommendation that's on our fuel.

[1:25:26] Voice 17: And in fact, that's probably a good thing to match those two things up.

[1:25:30] Voice 17: Thank you, CAO.

[1:25:31] Trustee Luckham: So now on the amendment, is there any further discussion?

[1:25:35] Trustee Luckham: Dag Falk, over to you.

[1:25:37] Trustee Luckham: if you aren't speaking to the amendment?

[1:25:43] Voice 35: I'm not speaking to the amendment.

[1:25:45] Trustee Luckham: Okay, so I'm going to get you to lower your hand

[1:25:47] Trustee Luckham: so I don't get too confused at the moment then.

[1:25:49] Trustee Luckham: And Sue Ellen Fast on the amendment.

[1:25:51] Trustee Luckham: Did I see your voice anyway?

[1:25:53] Trustee Luckham: No.

[1:25:54] Trustee Luckham: All right then.

[1:25:55] Trustee Luckham: So on the amendment, any further speakers?

[1:25:58] Trustee Luckham: I'm going to call for the vote on the amendment.

[1:26:01] Trustee Luckham: All those in favor, please raise your digital hands.

[1:26:04] Voice 27: All

[1:26:11] Trustee Luckham: right, and my hand is in favor also.

[1:26:14] Trustee Luckham: So I'll ask you to lower your hands.

[1:26:17] Trustee Luckham: that actually is a majority but for the record any opposed not seeing any opposed that carries

[1:26:25] Trustee Luckham: unanimously so now we're going to come back to the amended emotion which is ostensibly what we

[1:26:33] Trustee Luckham: saw before with the wording added midstream there so on the motion are there any further speakers

[1:26:41] Trustee Luckham: and I recognize Mylene Boland

[1:26:45] Trustee Luckham: and perhaps Doug Falk, you wanted to speak as well.

[1:26:48] Trustee Luckham: I want to give you an opportunity

[1:26:49] Trustee Luckham: and then Toby Elliott on the amendment

[1:26:51] Voice 19: or on the amended motion.

[1:26:57] Voice 26: Hi, I

[1:26:59] Voice 42: have a question,

[1:27:00] Voice 42: which is in the context of preparing this.

[1:27:03] Voice 42: Could we have some ideas of how difficult it is

[1:27:07] Voice 42: to create a standing and you select committee,

[1:27:12] Voice 42: what the constraints are?

[1:27:13] Voice 42: because I foresee a need for many select committees to work on different topics as

[1:27:19] Voice 42: recommended by the governance committee and so an outcome of preparing this perhaps could be

[1:27:26] Voice 42: that there would be a standard kind of template of how to create a select committee and how much

[1:27:32] Voice 42: it would cost what the staff resources could be and also a sort of a low level a low effort

[1:27:39] Voice 42: medium effort and high effort scenario.

[1:27:43] Voice 42: I really appreciate that as an outcome of this.

[1:27:45] Voice 42: It's an opportunity to understand that.

[1:27:49] Voice 42: Thank you.

[1:27:51] Trustee Luckham: I want to recognize the staff member to speak to it.

[1:27:54] Trustee Luckham: David Marley.

[1:27:55] Voice 18: Yeah, that to me is substantially a different issue.

[1:27:58] Voice 18: This is specifically about a select committee.

[1:28:02] Voice 18: So if council would like that kind of analysis,

[1:28:05] Voice 18: it suggests a separate resolution for that.

[1:28:07] Voice 18: that you know we're

[1:28:10] Voice 17: moving through time obviously so as you contemplate new committees before the

[1:28:17] Voice 17: governance committee is one struck and two has tackled this issue I would have thought that this

[1:28:24] Voice 17: would be a good one of the main topics for the governance committee to to take up because that

[1:28:29] Voice 17: was one of the recommendations that was offered maybe instead of contemplating standing committees

[1:28:36] Voice 17: right now yeah you would just have select committees which might have a

[1:28:39] Voice 17: timeline on them or they might be an initial body that would grow into a

[1:28:45] Voice 17: standing committee at some point but certainly I see the words select

[1:28:48] Voice 17: committee here which could start us off and this would be a learning experience

[1:28:52] Voice 17: I think it's it's a great question because because trust can't decision the

[1:28:58] Voice 17: decision moments of Trust Council are rare there are four times a year and

[1:29:03] Voice 17: And that sets the decision-making structure for the whole Islands Trust all the way through.

[1:29:08] Voice 17: If we get to 22 committees, we're going to struggle to get to decision-making structure.

[1:29:13] Voice 42: So actually, just, Ross, I was speaking about select committees.

[1:29:18] Voice 42: I'm sorry

[1:29:18] Voice 42: if I made a mistake.

[1:29:20] Voice 42: Select committees are...

[1:29:21] Voice 42: Irene?

[1:29:22] Trustee Luckham: Yeah?

[1:29:23] Trustee Luckham: You made your turn to be acknowledged by the chair.

[1:29:25] Trustee Luckham: I'd like the CEO to finish.

[1:29:27] Trustee Luckham: Sure.

[1:29:28] Trustee Luckham: Okay, apologies.

[1:29:29] Voice 17: So just, I think that's, this could certainly be contemplated, and the Governance Committee,

[1:29:36] Voice 17: I think, should take up that work.

[1:29:40] Voice 17: But we can address this issue by March.

[1:29:43] Voice 17: Independently, yeah.

[1:29:44] Trustee Luckham: Okay, thank you.

[1:29:46] Trustee Luckham: So, now, Mayurit, I can see that you want to say something further, but I have a speaker's

[1:29:52] Trustee Luckham: kind of list on the go, and I would like to respect that there's a variety of opinions

[1:29:56] Trustee Luckham: and voices at the table.

[1:29:58] Trustee Luckham: and I kind of put off

[1:30:00] Trustee Luckham: a couple of times there when he had his hand up earlier.

[1:30:02] Trustee Luckham: So I'm going to kind of push him to the front of the queue

[1:30:05] Trustee Luckham: and then I'm going to go Toby Elliot and Judy Getty

[1:30:08] Trustee Luckham: and then I'll come to you my read.

[1:30:10] Trustee Luckham: So Doug Falk over to you on the motion that's on the floor.

[1:30:14] Voice 35: Yes, thank you.

[1:30:15] Voice 35: Thank you chair.

[1:30:17] Voice 35: As I've talked about before,

[1:30:19] Voice 35: I think it's very important that we are clear

[1:30:22] Voice 35: on what the challenges are in the process,

[1:30:26] Voice 35: in the beginning of the process of doing this work and so that we don't go off in directions that

[1:30:34] Voice 35: we feel like at the moment but without having first agreed on what the real challenges are

[1:30:40] Voice 35: so I think you know formalizing that should be a part of this and I'm not sure if that sort of

[1:30:47] Voice 35: thing needs to be added to the language here of the motion I'm gonna ask for a little help in

[1:30:53] Voice 35: in figuring that out.

[1:30:55] Voice 35: But I did notice the word purpose in the last sentence,

[1:31:01] Voice 35: you know, the purpose would be determined.

[1:31:04] Voice 35: And I'm not sure if that purpose is referring

[1:31:06] Voice 35: to what I mean by, you know,

[1:31:10] Voice 35: further naming the challenges so that we're clear

[1:31:13] Voice 35: that we're solving the problems we wanna solve,

[1:31:16] Voice 35: not other problems.

[1:31:18] Voice 35: So I'm open to maybe making a friendly amendment

[1:31:23] Voice 35: to the motion if that's felt like that's necessary to accomplish that or maybe it's

[1:31:28] Voice 35: something we all agree on and that we don't need to put it in a official motion yeah

[1:31:33] Trustee Luckham: so maybe i'll

[1:31:34] Trustee Luckham: just chime in i honestly think the motion is sufficient in its wording presently and i say

[1:31:42] Trustee Luckham: that because at the previous council meeting i believe it was or not long ago um we did receive

[1:31:49] Trustee Luckham: see reporting from the director of trust area services with respect to the ongoing work that

[1:31:56] Trustee Luckham: created a list of issues and items that need to be addressed and and indeed there's important

[1:32:04] Trustee Luckham: work that is already I think understood but certainly we want council to understand what

[1:32:09] Trustee Luckham: that work is as well but I think you can have some confidence in this is adequately worded

[1:32:15] Trustee Luckham: that staff are going to help us with the appropriate reporting so just leave it there

[1:32:20] Trustee Luckham: and i'm going to now go to toby elliott uh judy getty and then if my read you still want to speak

[1:32:27] Trustee Luckham: i'll come to you thank

[1:32:29] Voice 30: you chair um yes the purpose it would be good to have some clarity

[1:32:35] Voice 30: on what this trust council wants to see and so this is going back to the structure of this body

[1:32:43] Voice 30: Is this body better constituted as a select committee? Or if you scroll down to page 3940, there's an alternative, which because of the page break, you may have missed it, a council committee other than a select committee, such as a reconciliation coordination group.

[1:33:07] Voice 30: And so this goes to the membership question. If First Nations were to be part of this group, a more loosely constituted coordination group might be better where we can have advisors to say we're developing protocol standards for engaging with different nations in the trust area.

[1:33:32] Voice 30: And we've got some advisors in that group. So the purpose is not to rewrite, you know, the map of reconciliation within the Islands Trust, it's to coordinate the various actions that are happening and make sure there's a container for it.

[1:33:47] Voice 30: but I wanted to have as a discussion here whether the coordination group would be a better fit

[1:33:52] Voice 30: and so perhaps trustee Stanford's point as long as we can request staff to provide options as to

[1:34:01] Voice 30: both of those potentials is that is that feasible or should we just stick with this sort of straight

[1:34:10] Voice 30: ahead let's ask further a report on a select committee so there's a few things to consider

[1:34:16] Voice 30: are there sorry if that complicates it

[1:34:18] Trustee Luckham: provide an opportunity for staff to chime in but before

[1:34:22] Trustee Luckham: i do i think i just want to say one thing that's really important here is staff are our partners

[1:34:28] Trustee Luckham: in this and are supporting the work that we do and certainly they are aware of the work that's

[1:34:33] Trustee Luckham: necessary as associate of reconciliation and are interested in ensuring our success

[1:34:38] Trustee Luckham: And so I just want to say that.

[1:34:41] Trustee Luckham: CEO Hotson-Piller, over to you.

[1:34:45] Trustee Luckham: I think

[1:34:46] Voice 17: you should consider the first option

[1:34:49] Voice 17: because I believe it could lead to the second option.

[1:34:53] Voice 17: As that body sits and thinks,

[1:34:56] Voice 17: it's not really, I can't figure out everything you all know

[1:35:00] Voice 17: with regard to your intentions with nations.

[1:35:02] Voice 17: You have a political perspective that we might not have.

[1:35:06] Voice 17: We can sort of get along.

[1:35:08] Voice 17: and a lot of the program we have right now is that way we put it together we have staff contacts we

[1:35:14] Voice 17: have relationships with nations but i think a body like this is going to really fill in something

[1:35:20] Voice 17: that's missing at the trust but first you you need a space to sit and talk about what those

[1:35:24] Voice 17: things are and it could lead to um a refinement which is the second option or some version of

[1:35:30] Voice 17: that so if you're just asking for an opinion i would i would do the first version and then sit

[1:35:35] Voice 17: it um put it maybe you put a time it doesn't have to be forever maybe it's for a year or 18 months

[1:35:41] Voice 17: and then um from that comes these other things so thank you mr chair thank you for that advice

[1:35:48] Voice 17: judy getty all

[1:35:50] Voice 13: right i'd like to speak in favor of the motion and thank very much um trustee elliott

[1:35:55] Voice 13: for suggesting this and um moving it forward uh ross just stole a lot of the comments that i wanted

[1:36:01] Voice 13: to make. But I think that the whole idea of us being scattered and maybe uncoordinated, and

[1:36:06] Voice 13: it's a very complex area that we've got all the different nations involved. And I'd really like

[1:36:12] Voice 13: to learn more about all the different examples of things that have been tried and been successful.

[1:36:17] Voice 13: But it's important for the trust and the trust area. But I also think that my community is going

[1:36:23] Voice 13: to be very much interested in this and possibly, and I hope, the larger community also in terms of

[1:36:28] Voice 13: of any of the work that we can do on a regional basis.

[1:36:30] Voice 13: So I'm a settler, I'm learning,

[1:36:32] Voice 13: and I think this would be a fabulous echoing Ross

[1:36:36] Voice 13: and his focused and organized and helpful.

[1:36:39] Voice 13: So thank you.

[1:36:41] Voice 19: Thank you.

[1:36:42] Voice 19: Are there any other speakers on the motion?

[1:36:47] Voice 19: And I'll get you to lower your hand, Judy.

[1:36:49] Voice 19: I'm not seeing,

[1:36:50] Trustee Luckham: oh, I see Christina Evans,

[1:36:53] Trustee Luckham: your hand is up.

[1:36:55] Trustee Luckham: You must speak to the motion on the floor.

[1:36:58] Voice 7: Yes, I did, thank you.

[1:36:59] Voice 7: um after listening to uh toby just explain it again um what's written doesn't quite encapsulate

[1:37:08] Voice 7: what she um had for the intent as in this select committee is going to sort of be the

[1:37:16] Voice 7: pooling pot for all of the island's reconciliation action plan um progress and ideas i didn't

[1:37:26] Voice 7: understand that from this motion so I was wondering perhaps if it could be edited a little

[1:37:32] Voice 7: bit and I don't know how to do that so that it's clearly understood so that once this does get

[1:37:38] Voice 7: passed later on down the road it doesn't become it doesn't evolve into something was never intended

[1:37:44] Voice 7: to be if that makes sense thank you thank

[1:37:47] Trustee Luckham: you for those thoughts there's lots of wisdom in

[1:37:51] Trustee Luckham: what you're articulating there however i think this motion captures the essence of providing to

[1:37:59] Trustee Luckham: us reporting about our options associated with creating a new select committee and then from

[1:38:06] Trustee Luckham: that we will be able to answer those questions that you have posed about what the scope of the

[1:38:12] Trustee Luckham: work is and the like so i'm i i think that this what we have here will lead us in the right

[1:38:19] Trustee Luckham: direction and i'm i see nodding from staff and they don't disagree with me and just for the

[1:38:25] Trustee Luckham: record they do occasionally um so are there any other thoughts bernardo trustee joe bernardo

[1:38:37] Voice 22: yes uh when i hear these comments um uh

[1:38:42] Trustee Bernardo: i'll be honest i'm a little confused

[1:38:45] Trustee Bernardo: uh there seems to be general agreement in the direction that trustee elliott and trustee

[1:38:51] Trustee Bernardo: stamford uh we're going in which is a more um open-minded approach a more open-minded inquiry

[1:39:02] Trustee Bernardo: into how um we might implement our reconciliation initiatives and not necessarily being tied to a

[1:39:11] Trustee Bernardo: select committee and then i've been hearing staff and yourself peter and others saying well you know

[1:39:17] Trustee Bernardo: we don't have to be that specific or sorry we can actually have this um uh resolution supporting a

[1:39:26] Trustee Bernardo: select committee and that'll get done you know the larger thing will get done within that framework

[1:39:31] Trustee Bernardo: and if a select committee isn't the right thing well maybe we'll deal with it in a year well it

[1:39:36] Trustee Bernardo: seems to me that um that's a bit contradictory uh if we're taking what trustee elliott is saying

[1:39:44] Trustee Bernardo: seriously it seems to me that this resolution may be too specific and it should read somewhere

[1:39:50] Trustee Bernardo: along the lines of staff prepares a report by march 23 regarding options for coordinator

[1:39:59] Trustee Bernardo: coordinating and implementing the island trust's reconciliation initiatives and that is very

[1:40:06] Trustee Bernardo: very general and gives the staff a wide open road

[1:40:11] Trustee Bernardo: to deliberate and come up with what it thinks

[1:40:14] Trustee Bernardo: is the best way of coordinating our initiatives.

[1:40:17] Trustee Bernardo: I mean, wouldn't that work?

[1:40:21] Voice 17: Thank you.

[1:40:22] Voice 17: Well, that's very broad.

[1:40:25] Voice 17: And I don't know whether we could deliver in two months

[1:40:30] Voice 17: a complete review without some of your input

[1:40:35] Voice 17: on our reconciliation future.

[1:40:37] Voice 17: future um we have engaged with trust council for several years on our planning and so there are

[1:40:46] Voice 17: things that exist already i don't think it's we're starting over um my understanding of this

[1:40:52] Voice 17: committee was to or as i read it was to bring a constant political focused lens to that work

[1:41:00] Voice 17: and it will be whatever you determine it's going to be um i can't i can't predetermine that so

[1:41:08] Voice 17: So if we go to asking what are we going to do with reconciliation completely by March,

[1:41:16] Voice 17: I think we would be challenged with that.

[1:41:19] Voice 17: We're about to have a session tomorrow that's going to be a baseline session

[1:41:24] Voice 17: regarding establishing a common understanding of where we sit in terms of the legal framework and so forth.

[1:41:29] Voice 17: I expect there's going to be conversations and thoughts associated with coming out of that

[1:41:36] Voice 17: and some consideration of where we are in our actual reconciliation plan i think you need to

[1:41:42] Voice 17: come back together at some point to have this you know specific discussions around it so my first

[1:41:48] Voice 17: answer is i think that that is that would be a or it would be a most of our work or a lot of our

[1:41:54] Voice 17: work over the next two or three months if we were doing a complete review of our reconciliation work

[1:42:01] Trustee Luckham: Thank you, Russ. So Toby, Elliot, Deb Morrison, Mairead, Boland, just to speak to the motion that's on the floor.

[1:42:13] Voice 30: I'll be very brief. The intent of this motion is to provide leadership to a list of actions that already exists.

[1:42:26] Voice 30: I was able to review with Director Frey that the 100 items that is mentioned was offered and it spans the gamut from we need a staff person to do this to this protocol agreement is waiting to be set in motion and this nation wants to have consistent referrals, you know, from three LTCs brought down to one.

[1:42:50] Voice 30: So there's a range of actions that are needing leadership and direction and strategy. So I totally am for taking action. I don't want to put more on staff's plate than they have right now. What I think is needed from us is leadership, and that's what this body would do.

[1:43:08] Voice 30: And if a coordinating group comes out of that in three to five months, that would be that would be a wonderful result if we can see First Nations involved in the process of how do we do land use planning together.

[1:43:23] Voice 30: But that's that is further down the line, I think. So I'm sort of back to my original motion and supportive of it.

[1:43:29] Voice 30: But thank you for the discussion.

[1:43:30] Trustee Luckham: Thank you, Toby. Deb Morrison.

[1:43:33] Trustee Luckham: I

[1:43:34] Trustee Morrison: move to postpone this motion until the after the reconciliation conversation tomorrow.

[1:43:44] Voice 27: Okay, do I have a seconder for

[1:43:48] Trustee Luckham: postpone until after the reconciliation discussion?

[1:43:55] Trustee Luckham: I'll second that.

[1:43:57] Trustee Luckham: I read Bowen seconded.

[1:44:00] Voice 18: Just a comment. So it's postponed later in the meeting, it's not debatable, it's just a no.

[1:44:05] Trustee Luckham: Absolutely, yeah.

[1:44:06] Trustee Luckham: So I have a mover and a seconder.

[1:44:08] Trustee Luckham: That is not debatable, and I'm confirmed that.

[1:44:11] Trustee Luckham: David Marler here.

[1:44:13] Trustee Luckham: And so, therefore, that's done.

[1:44:15] Trustee Luckham: So we will pick this up again.

[1:44:16] Trustee Luckham: No,

[1:44:16] Voice 26: you don't need to vote on it.

[1:44:18] Trustee Luckham: Do I need to vote on it?

[1:44:19] Trustee Luckham: Oh, yeah.

[1:44:19] Trustee Luckham: This is not debatable.

[1:44:20] Trustee Luckham: You still need to vote.

[1:44:21] Trustee Luckham: Oh, it's not debatable.

[1:44:23] Trustee Luckham: I understand.

[1:44:23] Trustee Luckham: But we still need to vote on it.

[1:44:25] Trustee Luckham: Thank you very much for that, sir.

[1:44:27] Trustee Luckham: So, therefore, on the motion to postpone, I'm going to call the vote.

[1:44:32] Trustee Luckham: All those in favor?

[1:44:33] Voice 19: I'm going to need your help here, David.

[1:44:40] Trustee Luckham: So keep your hand, digital hand, up, please.

[1:44:43] Trustee Luckham: Toby, if you have your digital hand up, thank you.

[1:44:46] Trustee Luckham: Digital hand.

[1:44:48] Trustee Luckham: Yeah, I count to 11.

[1:44:51] Trustee Luckham: So is 11 in favor?

[1:44:53] Trustee Luckham: So please lower your hands.

[1:44:55] Trustee Luckham: And those opposed?

[1:45:00] Trustee Luckham: I'm going to

[1:45:01] Voice 19: be opposed, I don't have access to my digital hand.

[1:45:07] Voice 18: Six online, seven online, eight online.

[1:45:11] Voice 18: All right, so that's 10 of those eight, I see eight online, and then two here, eight

[1:45:18] Voice 18: online, eight online and the two of you such 10 of holes, so it carries it's 11 in favor,

[1:45:23] 10 of holes, that's 21.

[1:45:27] And there's

[1:45:27] Voice 18: three abstaining correct and those will be counted in favor, so it would, it

[1:45:32] Voice 18: would pass.

[1:45:32] Voice 18: All

[1:45:32] Trustee Luckham: right, so then that motion carries Thank you, David, for your guidance there.

[1:45:37] Trustee Luckham: there. And so that will be picked up again after the presentation. All right. We are at 246. We've

[1:45:49] Trustee Luckham: got a number of items to advance here before the break. I'm going to try and stick to our schedule

[1:45:55] Trustee Luckham: because we've, of course, got delegations coming later. We'll get as far as we can. And then after

[1:46:01] Trustee Luckham: the break, I would like to pick up with the financial planning session. We'll pick up any

[1:46:05] Trustee Luckham: Any other items further on down the road as time permits?

[1:46:09] Trustee Luckham: That's all right with council.

[1:46:10] Trustee Luckham: So the next item on our agenda then is at 4.22.

[1:46:15] Trustee Luckham: This is also a notice of motion from our previous meeting

[1:46:19] Trustee Luckham: regarding in-person trust council meetings in 2023-24.

[1:46:23] Trustee Luckham: And Trustee Yates, this is your request for decision.

[1:46:26] Trustee Luckham: I'll turn it over to you to make the motion

[1:46:29] Trustee Luckham: and then speak to it, or that's the best way.

[1:46:32] Trustee Luckham: Thank

[1:46:32] Voice 37: you, Chair Locke.

[1:46:33] Voice 37: I actually originally put it together as two motions that are closely related.

[1:46:39] Voice 37: Do you still want those two motions or should it just all be one motion?

[1:46:45] Voice 37: So the first part was that trust council ensure that the 2023-24 budget allowed for four in-person council meetings.

[1:46:56] Voice 37: And the second part, oh, maybe.

[1:46:59] Voice 18: David, I think I have some advice.

[1:47:01] Voice 18: Yeah, I just

[1:47:02] Voice 18: recommend as it presents as two separate motions to do those two separate

[1:47:05] Voice 18: motions.

[1:47:06] Voice 18: Yes.

[1:47:06] Voice 18: Okay.

[1:47:06] Voice 37: Thank you.

[1:47:07] Voice 37: Go ahead.

[1:47:08] Voice 37: Because the background for both of those is different as well.

[1:47:11] Voice 37: Yes, exactly.

[1:47:11] Voice 37: Okay.

[1:47:12] Voice 37: The implications as well.

[1:47:14] Voice 37: So I move that trust council ensure that the 2023-24 budget allow for four in-person council

[1:47:21] Voice 37: meetings.

[1:47:22] Trustee Luckham: All right.

[1:47:23] Trustee Luckham: Do I have a seconder for that motion?

[1:47:24] Trustee Luckham: David Maude is seconded.

[1:47:26] Trustee Luckham: So Trustee Yates, do you wish to speak to your motion?

[1:47:29] Trustee Luckham: Sure.

[1:47:30] Voice 37: Thank you. Until COVID shut down in-person council meetings, all of the quarterly trust council meetings were in-person and open to the public.

[1:47:40] Voice 37: Zoom meetings were a very good bridge to get council through the pandemic.

[1:47:45] Voice 37: They are still a good way to have many meetings of council members, like committee meetings and webinar instruction meetings.

[1:47:52] Voice 37: meetings. Council, however, should revert to meeting in person as soon as possible for the

[1:47:59] Voice 37: following reasons. There was, in my mind, an obvious degradation in the kinds of discussions

[1:48:06] Voice 37: and the quality of council decision-making in some of the Zoom meetings. I observed that over

[1:48:12] Voice 37: the past four years. I was a pretty dedicated reporter and I attended all but one council

[1:48:18] Voice 37: meeting. We are a new council. We are 15 new people and 11 incumbents and we need to start

[1:48:28] Voice 37: off seeing each other at every council meeting over the next year and perhaps beyond. There are

[1:48:35] Voice 37: technical problems and frustrating delays with trustees not getting workable internet connections

[1:48:41] Voice 37: from their home islands, although today seems to be going quite well.

[1:48:47] Voice 37: Trustees discuss issues that are really important to them during council meeting breaks and during

[1:48:53] Voice 37: meals together, and much can be accomplished to strengthen camaraderie and the will to move

[1:48:59] Voice 37: forward as a federation when informal discussions add to what is discussed during council meetings.

[1:49:06] Voice 37: meetings. And lastly, long Zoom meetings are lonely and depressing, no matter how important

[1:49:13] Voice 37: or uplifting the issue at hand may be. So that all goes with my first motion.

[1:49:20] Trustee Luckham: Okay, thank you very much. Are there any other speakers on the motion?

[1:49:28] Voice 19: Digital hands, please.

[1:49:30] Voice 19: So I see Laura Patrick and Kate Marie Stanford. Please go ahead, Laura.

[1:49:35] Trustee Patrick: I have a couple of questions. One is, I guess, the financial, and I know the FPC made some

[1:49:40] Trustee Patrick: So just a request that we get an update on that. The second one being, I absolutely concur that in-person makes a huge difference. And I'm wondering if there's any contemplation of a strategic planning retreat versus a meeting, and that if that is such a thing that could be considered, that there could be some cost savings of having a quarterly meeting be virtual while we have a retreat in person.

[1:50:14] Voice 19: I don't think there's any contemplation

[1:50:16] Voice 19: of that at this time.

[1:50:20] Voice 27: Kate Louise Stanford.

[1:50:22] Trustee Stamford: Thank you, Chair.

[1:50:23] Trustee Stamford: Through the lenses described by Trustee Yates,

[1:50:27] Trustee Stamford: I do support how important in-person meetings are

[1:50:32] Trustee Stamford: and that I would never want to return

[1:50:34] Trustee Stamford: to a year and a half of no in-person meetings.

[1:50:38] Trustee Stamford: And I know people do prefer this,

[1:50:41] Trustee Stamford: but from another lens to be a most important lens,

[1:50:45] Trustee Stamford: I cannot support it. In 2019, the Islands Trust Council declared a climate emergency,

[1:50:51] Trustee Stamford: and we committed to actions across the trust to support and mitigate the impacts of human

[1:50:57] Trustee Stamford: activities, however possible, to address what is really the existential threat of our generation,

[1:51:05] Trustee Stamford: if not our humanity. Early last term, I tried to introduce a small step in that direction

[1:51:13] Trustee Stamford: that Trust Council take on their own actions and look at their own actions in terms of climate

[1:51:21] Trustee Stamford: mitigation. And I had asked that we look at mainly vegetarian options in our meals, which I thought

[1:51:27] Trustee Stamford: was quite a small step. And there was an extremely negative pushback on that. I feel that at some

[1:51:35] Trustee Stamford: point, as a committee, as a council, we do need to take a stand on the climate emergency and make

[1:51:42] Trustee Stamford: some sacrifices. What we're being asked right now is to have two in-person meetings. And I think that

[1:51:49] Trustee Stamford: balances off the recognition of how much this costs our planet to move back and forth the way

[1:51:57] Trustee Stamford: we do. And I also am concerned about the cost as a whole. These are extremely expensive ventures.

[1:52:04] Trustee Stamford: They get more expensive as we move onto the islands, which again, I totally agree are an

[1:52:10] Trustee Stamford: important aspect to to connect with our communities but I'd rather spend that money on

[1:52:16] Trustee Stamford: support for actual programs actual select committees working on what we're here to do

[1:52:24] Trustee Stamford: rather than hotel costs thank you thank

[1:52:28] Trustee Luckham: you okay Louise so just going with my speaker list here

[1:52:32] Trustee Luckham: trustee alan peterson author evans yes

[1:52:40] Voice 40: thank you chair um yeah i like the idea of the in person we

[1:52:45] Voice 40: all know that it's great what we do in with cocktails and over dinner and breakfast etc

[1:52:50] Voice 40: but i'm just wondering do they always have to be victoria does it have to be nanaimo can it

[1:52:55] Voice 40: not be sydney can it not be even couch and bay i think they've got um

[1:53:00] Voice 39: facilities so um

[1:53:02] Voice 39: have you thought about that the meetings

[1:53:05] Trustee Luckham: can be anywhere alex okay

[1:53:07] Voice 39: so uh just general i thought

[1:53:10] Voice 39: one specifics tim peterson

[1:53:13] Voice 19: and

[1:53:15] Voice 21: hands down please for those that have spoken

[1:53:17] Voice 21: i think

[1:53:20] Voice 23: chair i'm going to speak in favor of the the motion uh i don't think it can be overstated

[1:53:25] Voice 23: the value of meeting in person especially uh in this particularly in this first year of the term

[1:53:33] Voice 23: as we all get to know each other and uh so i am in favor of the motion thank you sir

[1:53:41] Voice 19: sam forthwick christina evans ken hunter i

[1:53:48] Voice 12: just want to say i see uh trustee dodds ahead of me

[1:53:51] Voice 12: in the list uh

[1:53:54] Trustee Luckham: well that's interesting because i don't see her hand at all so let's just go

[1:54:01] Trustee Luckham: with it we'll pick up trustee dodge i don't see her on the video either

[1:54:09] Voice 27: Okay. Sam, let's proceed.

[1:54:17] Voice 12: Yeah, I would also want to speak in favor of the motion.

[1:54:21] Voice 12: I think that the corollary conversations are absolutely invaluable.

[1:54:27] Voice 12: I absolutely respect that there is an increased cost with that approach.

[1:54:33] Voice 12: However, I'd want to point out that a significant chunk of that cost is accommodation, food, all those sorts of things, the hosting facility, and that that money actually gets re-injected into our communities, which I think is a really valuable component of that.

[1:54:52] Voice 12: i'd much rather see the money that is being raised by this body to facilitate those meetings be

[1:54:58] Voice 12: re-injected into meeting spaces and accommodations and food that exist on our islands it also gives

[1:55:04] Voice 12: us a really valuable opportunity to see on the ground the places that we're being asked to care

[1:55:11] Voice 12: for and i think that's invaluable thank you great

[1:55:15] Trustee Luckham: thank you uh trustee borswick and now somebody

[1:55:18] Trustee Luckham: Somebody magically put Janine Dodds onto my list, and so that's great.

[1:55:22] Trustee Luckham: So Janine Dodds, over to you, and then Evans and Hunter and Bernardo.

[1:55:30] Voice 27: You'll have to

[1:55:31] Voice 27: speak up.

[1:55:33] Voice 41: Okay, we've had many conversations about in-person locations, et cetera, et cetera.

[1:55:39] Voice 41: The reality is that the travel to go to every area of the Islands Trust,

[1:55:46] Voice 41: I've done it, I've been there, done it all, takes a lot of time,

[1:55:49] Voice 41: makes it really hard for people who have full-time jobs I'm okay with you having four in-person

[1:55:55] Voice 41: meetings but you need to make the option available for those of us who have to attend by zoom it's a

[1:56:01] Voice 41: long drive for me to get to Hornby Bowen Island's a challenge and then if we decided all four were

[1:56:08] Voice 41: in person we would spend a lot of time arguing about where those should be I'm with what Kate

[1:56:13] Voice 41: louise said i think that actually we should not be traveling as much as we do i want to speak on

[1:56:20] Voice 41: behalf of the gazillion meetings i have gone to that i what i found interesting was in general

[1:56:26] Voice 41: the attendance of the communities other than a few select people who do come regularly

[1:56:32] Voice 41: the attendance was always disappointing i also know that it can be a struggle depending which

[1:56:37] Voice 41: island you want to go to those islands i'm responding to what sam said once every four

[1:56:43] Voice 41: four years does not feed the economy of Main Island.

[1:56:46] Voice 41: And we actually had to cancel Main Island

[1:56:48] Voice 41: because we could not get a caterer.

[1:56:50] Voice 41: Right now with COVID and the shutdowns

[1:56:53] Voice 41: of the various restaurants,

[1:56:54] Voice 41: I don't know how you'd actually find facilities.

[1:56:58] Voice 41: So basically I'm voting against the motion.

[1:57:01] Voice 41: So

[1:57:02] Trustee Luckham: Janine, just for clarity,

[1:57:05] Trustee Luckham: we're actually only talking about

[1:57:08] Trustee Luckham: in-person meetings at this time to allow for four,

[1:57:12] Trustee Luckham: are not on island meetings. Okay.

[1:57:16] Voice 41: Okay, I'm sorry. Yes, you're right. And I can have that

[1:57:21] Voice 41: conversation on the next motion. So excuse me, I did jump ahead. Okay. I did want to acknowledge

[1:57:28] Voice 41: that everything that Susan said, I said, I thought was was really well said. But having had these

[1:57:34] Voice 41: arguments before, I'm not supporting her motion. Thank you. Okay,

[1:57:37] Trustee Luckham: thank you. And then I just want

[1:57:38] Trustee Luckham: want to say that the zoom licensing that we have would allow 10 people to choose to attend

[1:57:45] Trustee Luckham: electronically if they wished so there's no certainly that and it would be a first come

[1:57:51] Trustee Luckham: first serve basis but um that oh

[1:57:54] Voice 18: david just to uh correct that it's the meetings bylaw

[1:57:59] Voice 18: the electronic meetings bylaw allows up to 10 i'd

[1:58:03] Trustee Luckham: forgotten that we've been not meeting so

[1:58:06] Trustee Luckham: So the bylaw allows for up to 10,

[1:58:08] Trustee Luckham: obviously the bylaw could change,

[1:58:10] Voice 21: that's

[1:58:11] Trustee Luckham: the way it is.

[1:58:11] Trustee Luckham: So let us continue with the speaker's list

[1:58:14] Trustee Luckham: and then let's try and get to a vote on the most,

[1:58:17] Trustee Luckham: the first motion that's on the list,

[1:58:19] Trustee Luckham: which is to allow for four in-person council meetings.

[1:58:22] Trustee Luckham: Trustee Evans and then Bernardo.

[1:58:25] Voice 7: Thank you, I just wanted to say

[1:58:28] Voice 7: as a new oncoming council member,

[1:58:30] Voice 7: the in-person meetings are invaluable to me

[1:58:34] Voice 7: to understand how to work with all of the council members to understand some of the background

[1:58:41] Voice 7: we're not able to have those side discussions when we're on a zoom call so a lot of the information

[1:58:48] Voice 7: is lost and the rapid onboarding is not as effective on zoom as it would be in person

[1:58:55] Voice 7: i would be in favor of having the first year after an election have all four meetings in person

[1:59:03] Voice 7: on the islands or wherever I would prefer on the islands but you know wherever it goes to be

[1:59:10] Voice 7: and then after that it can be discussed whether it goes back to the current state of two zoom

[1:59:20] Voice 7: meetings two in person to help negate and offset some of the travel expenses and burdens that come

[1:59:26] Voice 7: with it but the um the ability to meet and to learn about people's personalities and how to

[1:59:35] Voice 7: work with people as an effective trust council can't have a dollar value put on it thank you

[1:59:41] Voice 7: thank

[1:59:42] Trustee Luckham: you and i just want to also note for clarity that we're only talking about 2023 2024

[1:59:47] Trustee Luckham: council can determine future direction at a future time um uh joe bernardo i have as a as

[1:59:55] Trustee Luckham: And I'd like to ask, as a last speaker on this, and we could perhaps go to the.

[2:00:00] Trustee Luckham: vote as we're now in this overtime into our break joe bernardo thank

[2:00:04] Trustee Bernardo: you uh i don't want us to lose

[2:00:06] Trustee Bernardo: sight of uh trustee yates's original observations that opened up this discussion uh the take-home

[2:00:15] Trustee Bernardo: message from her observations is that she faithfully attending bless her for doing it

[2:00:23] Trustee Bernardo: all of these islands trust meetings for four years her observation is effectiveness

[2:00:29] Trustee Bernardo: Effectiveness of the organization is a real issue when we resort strictly to Zoom meetings.

[2:00:37] Trustee Bernardo: She's basically telling us we're not as effective when we restrict ourselves to that.

[2:00:44] Trustee Bernardo: And the reality is we do actually have a lot of big issues in front of us going forward.

[2:00:50] Trustee Bernardo: We have a lot of big problems.

[2:00:51] Trustee Bernardo: problems uh and from what I can tell as a newcomer uh the formal structure of our meetings um

[2:00:58] Trustee Bernardo: doesn't really leave a lot of room for uh frankly either deep or collective deliberation on any

[2:01:05] Trustee Bernardo: issues it's all focused on the need to make a decision but not a tremendous amount of deliberation

[2:01:11] Trustee Bernardo: of what goes into the decision I'm all for fiscal discipline that's one of the problems I think that

[2:01:17] Trustee Bernardo: we're facing is our structures um our planning and financial structures don't seem um optimally

[2:01:26] Trustee Bernardo: designed to encourage fiscal discipline we've got work to do there that's not to be criticizing

[2:01:32] Trustee Bernardo: past practice i mean it's it's it just seems to be something that's developed over time

[2:01:37] Trustee Bernardo: so it comes down to a question here i think about whether uh we consider the value of in-person

[2:01:44] Trustee Bernardo: meetings, which are going to cost money, whether that cost is worth it. From what I've heard from

[2:01:51] Trustee Bernardo: other trustees and from my own experience, Zoom meetings simply just aggravate a pre-existing

[2:01:58] Trustee Bernardo: issue, which is that we don't have enough room for deliberation. So although I would tend to

[2:02:05] Trustee Bernardo: lean towards the fiscal discipline side of it, on this particular resolution, I'm inclined to

[2:02:11] Trustee Bernardo: to vote in favor of it because it does offer the prospect

[2:02:15] Trustee Bernardo: of greater opportunity for us on the margins of the meetings

[2:02:21] Trustee Bernardo: to be able to sort of, in an informal way,

[2:02:26] Trustee Bernardo: stress test ideas, deliberate on things,

[2:02:29] Trustee Bernardo: get to a richer understanding of the issues

[2:02:32] Trustee Bernardo: so that we can be more informed when we make our decisions

[2:02:35] Trustee Bernardo: in the formal setting.

[2:02:36] Trustee Bernardo: So I'd like us to consider that factor.

[2:02:40] Trustee Bernardo: Thank you.

[2:02:42] Trustee Luckham: Thank you very much, Joe.

[2:02:43] Trustee Luckham: And I do have one more speaker.

[2:02:45] Trustee Luckham: I don't want to terminate the discussion if there's something important to be said, but I would like to get to the vote.

[2:02:50] Trustee Luckham: So, Jamie Harris, over to you.

[2:02:52] Voice 15: Yeah, I'll keep it short.

[2:02:53] Voice 15: I just wanted to mention that maybe a two-in-two type of meeting structure would maybe be a compromise.

[2:03:05] Voice 15: Two meetings in person and two out.

[2:03:10] Trustee Luckham: I think that's presently what we have indicated.

[2:03:12] Trustee Luckham: Thank you. Presently, that is the situation that we have. And what Susan Yates is asking for is

[2:03:17] Trustee Luckham: more. And the motion is now on the floor. It's owned by council. And so if there's no further

[2:03:24] Trustee Luckham: discussion, I'll get you to lower your hand, Jamie. You're done. Thank you. I'm going to call

[2:03:31] Trustee Luckham: for the vote. All those in favor of the motion on your screen, the first motion.

[2:03:39] Trustee Morrison: Can you please

[2:03:40] Trustee Morrison: read the motion that

[2:03:42] Trustee Luckham: trust council ensure that the 2023-24 budget to allow for four in-person

[2:03:49] Trustee Luckham: council meetings all

[2:03:53] Voice 27: those in favor please raise your hand so

[2:03:56] Voice 18: it's 15 16 on screen two in the room

[2:03:59] Voice 18: so that's 18 so 18

[2:04:01] Trustee Luckham: so please lower your hands and uh

[2:04:06] Voice 27: call for those opposed please raise your hands

[2:04:10] Voice 27: Okay,

[2:04:17] Trustee Luckham: so that's 18 in favor. I'm advised and five opposed and five opposed. So that motion carries. Now, Council, I'd love to move on to the second motion here, but I think I want to respect the need for a break.

[2:04:31] Trustee Luckham: and I'm going to say that we'll I'd like to try and stick to the agenda and if we

[2:04:36] Trustee Luckham: come back at 315 as scheduled and then I'm going to want to go into the first

[2:04:41] Trustee Luckham: business item and we will pick up the remainder of these as time allows later

[2:04:46] Trustee Luckham: today or tomorrow so it's break until 315 Thank You counsel all

[2:14:39] Voice 27: right trustee

[2:14:40] Voice 27: I'm hoping that

[2:14:41] Trustee Luckham: you're all out there waiting to turn your video on I see

[2:14:43] Trustee Luckham: See, Kate Louise Stanford is simulating a power outage there.

[2:14:48] Trustee Luckham: Oh, there we go.

[2:14:49] Trustee Luckham: Lights are on.

[2:14:50] Trustee Luckham: That's good.

[2:14:52] Trustee Luckham: So I'll just give you a moment, but we have very few moments remaining in the next three days here, two and a half days.

[2:15:02] Trustee Luckham: I want to continue.

[2:15:07] Trustee Luckham: As we're assembling, I want to just advise you.

[2:15:10] Trustee Luckham: I've had a conversation here at the staff level about the availability of staff and getting through the agenda and the importance of the sequencing of our three-day schedule here.

[2:15:24] Trustee Luckham: And I'm advised that we need to have the policy statement amendment project session prior to going into the financial planning committee work program.

[2:15:41] Trustee Luckham: and so I want to beg your indulgence and suggest that at this time we put the other items on the

[2:15:48] Trustee Luckham: agenda that we haven't got to yet including I think the second motion from trustee Yates here

[2:15:53] Trustee Luckham: in order to try and keep us on track with the agenda and our delegations later on so I'm

[2:16:02] Trustee Luckham: proposing from 315 to 345 we do the policy statement amendment project and then we go in

[2:16:08] Trustee Luckham: at 3 45 into the business and financial committee work program reporting uh budget session outline

[2:16:15] Trustee Luckham: and then we may squeak past uh the five o'clock break period um but um we'll just see how that all

[2:16:22] Trustee Luckham: goes so are there any concerns about proceeding in that fashion not seeing any then let us

[2:16:30] Trustee Luckham: begin then with the policy statement amendment project and i'm going to turn it to

[2:16:35] Trustee Luckham: to Dallani Hippola, who is online.

[2:16:41] Trustee Luckham: And Dallani, thank you very much for all the work

[2:16:44] Trustee Luckham: you do for us.

[2:16:45] Trustee Luckham: I'm really excited to see you here and see your session.

[2:16:49] Trustee Luckham: So over to you.

[2:16:51] Voice 24: Thank you, Chair, welcome.

[2:16:53] Voice 24: It's very nice to see you all.

[2:16:55] Voice 24: I haven't met some of you yet,

[2:16:56] Voice 24: so a warm welcome to the New Trust Council.

[2:16:59] Voice 24: My name is Dallani Hippola,

[2:17:01] Voice 24: and I serve as the Senior Policy Advisor for Islands Trust

[2:17:04] Voice 24: within Clara Freighter's team of Trust Area Services.

[2:17:08] Voice 24: Today, I'm going to be giving you a bit of an overview,

[2:17:11] Voice 24: high-level overview of the Policy Statement Amendment Project.

[2:17:15] Voice 24: And this presentation is going to be mostly process-oriented

[2:17:18] Voice 24: to just tell you a bit about what the policy statement is,

[2:17:22] Voice 24: where we've been in the project so far, where we are now,

[2:17:26] Voice 24: and where we anticipate heading in the coming months.

[2:17:30] Voice 24: And I'll just also say a copy of these slides will be available

[2:17:34] Voice 24: on the island's 2050 webpage, both for yourselves and for the public, and I'll show you where that

[2:17:38] Voice 24: will live at the end of the presentation. To start, I'd like to respectfully acknowledge

[2:17:48] Voice 24: that I'm tuning in today from the territories of the Tlahoos, Tla'Amin and Himalayan First Nations

[2:17:54] Voice 24: on the island now known as Cortez, which is where I live and work from home. I'd also like to

[2:18:00] Voice 24: acknowledge that the island's trust area is located within the treaty lands and territories

[2:18:05] Voice 24: territories of a number of different First Nations throughout Coast Salish Territory

[2:18:09] Voice 24: and that the lands and waters that encompass this area have been home to Indigenous people

[2:18:13] Voice 24: since time immemorial. I'd also like to say that throughout this project, throughout the last term

[2:18:19] Voice 24: and in the detailed work we've done on the amendments, this acknowledgement has been

[2:18:25] Voice 24: really taken to heart and the project has been a place where reconciliation can be meaningfully

[2:18:32] Voice 24: contemplated and how we can operationalize it through the policy statement. So about the policy

[2:18:38] Voice 24: statement itself, it all starts with the Islands Trust Act. So as you, I'm sure you're all familiar

[2:18:46] Voice 24: with the Islands Trust Act that was instituted in 1974 that set out the mandate and the vision

[2:18:52] Voice 24: for the Islands Trust as a unique special purpose government. Section 3 of the Islands Trust Act

[2:18:59] Voice 24: Act lays out the Islands Trust Object, which is essentially the mandate for the trust,

[2:19:06] Voice 24: which is to preserve and protect the trust area and its unique amenities and environment

[2:19:10] Voice 24: for the benefit of the residents of the trust area and of British Columbia generally,

[2:19:15] Voice 24: in cooperation with municipalities, regional districts, improvement districts, First Nations,

[2:19:21] Voice 24: other persons and organizations, and the government of British Columbia.

[2:19:24] Voice 24: and within the islands trust act in section 15 it states that trust council must adopt by bylaw

[2:19:31] Voice 24: a trust policy statement that applies to the trust area as a whole and that that is to be

[2:19:37] Voice 24: a general statement of the policies of trust council to carry out this object of the trust

[2:19:43] Voice 24: that's that's specified in section three so this is basically your expression as trust council as

[2:19:50] Voice 24: a federation of how you plan to enact this this special mandate. The policy statement is quite

[2:19:56] Voice 24: high level in general and because it applies to the whole region and as you know the islands in

[2:20:04] Voice 24: the trust area are quite diverse and so it acts at a regional level and guides the development

[2:20:11] Voice 24: of more specific plans at the local level, otherwise known as your official community

[2:20:17] Voice 24: community plans and also your regulatory bylaws at the local level.

[2:20:21] Voice 24: So it allows enough flexibility for attunement to local needs.

[2:20:25] Voice 24: We are currently operating with policy statement bylaw number 17.

[2:20:31] Voice 24: And once you have a copy of these slides,

[2:20:33] Voice 24: you can click on the hyperlinks to see the current policy statement we're using.

[2:20:37] Voice 24: The draft new policy statement that's been

[2:20:40] Voice 24: being contemplated is known as draft new policy statement bylaw number 183.

[2:20:45] Voice 24: and that's currently under revision. In terms of this particular policy document the closest

[2:20:53] Voice 24: model that we can look to as sort of a template is the regional growth strategies that are required

[2:21:02] Voice 24: to be implemented in regional districts. So in regional districts official community plans and

[2:21:10] Voice 24: land use bylaws have to accord with this overarching regional growth strategy that

[2:21:15] Voice 24: applies to that that particular region in the islands trust area our land use bylaws and official

[2:21:21] Voice 24: community plans have to accord with the islands trust policy statement and section 15 of the

[2:21:26] Voice 24: islands trust act stipulates how that is to be sort of overseen by executive and committee and

[2:21:33] Voice 24: trust council as all the official community plans and regulatory bylaws must not be approved by the

[2:21:40] Voice 24: executive committee or trust council as the case may be if they are contrary to or at variance with

[2:21:45] Voice 24: the trust policy statement so that's sort of how they relate um this is just a summary of sort of

[2:21:53] Voice 24: what it is and what it isn't um as i've said it's required under the islands trust act it's developed

[2:22:00] Voice 24: and amended by this by all of you that this 26 member federation known as trust council it is a

[2:22:08] Voice 24: It is intended to be a general statement of policies that applies to the trust area as a whole, and it's centered on how you as a federation plan to carry out your mandate.

[2:22:18] Voice 24: And as I said, it guides the development of more detailed plan, local plans and bylaws through the lens of this Islands Trust object.

[2:22:26] Voice 24: What it is not, it is not a regional or harmonized official community plan, so it doesn't replace the need for local community plans.

[2:22:36] Voice 24: But local OCPs, official community plans, have to be consistent with this regional policy statement.

[2:22:42] Voice 24: It's also not a thematic strategy or action plan, meaning that it's not the be-all and end-all of Trust Council's strategy on, let's say, affordable housing.

[2:22:54] Voice 24: It plays a particular policy role in the suite of different policies and various sort of institutional tools that Trust Council has at its disposal to carry out the trust object.

[2:23:07] Voice 24: The current policy statement has not been meaningfully updated in over 25 years.

[2:23:13] Voice 24: So the first iteration of this policy statement was developed in 1994, and it's had some minor updates over the years, but nothing significant.

[2:23:22] Voice 24: and so the current policy statement does not meet trust council's commitments to address

[2:23:28] Voice 24: reconciliation climate change or affordable housing it's virtually silent on those issues

[2:23:33] Voice 24: and very importantly perhaps most importantly the current policy statement does not reflect

[2:23:39] Voice 24: first nations rights interests or input in the entire history of the islands trust first nations

[2:23:45] Voice 24: have not been consulted on the policy statement or on really any policy development process

[2:23:52] Voice 24: process and so that's that's been a major focus of this particular effort. In terms of the project

[2:23:59] Voice 24: scope initially the last trust council term set out a scope that I think it might may have

[2:24:06] Voice 24: characterized as modest it didn't turn out to be that way which was a general update of the

[2:24:13] Voice 24: introduction part one which pertains to the purpose and implementation of the policy statement

[2:24:18] Voice 24: for two, which described the island's trust object and defines some guiding principles for trust

[2:24:24] Voice 24: council and schedule one, which was a list of definitions. It also asked that the whole document

[2:24:31] Voice 24: be looked at through the lenses of reconciliation, climate change and affordable housing and finding

[2:24:37] Voice 24: policies that sort of exist in this sweet spot in the middle of this Venn diagram, where all of

[2:24:43] Voice 24: those policies support and uplift each other in an integrated way. It also directed that this

[2:24:50] Voice 24: project be guided by public engagement, First Nations engagement, as well as interagency

[2:24:55] Voice 24: referrals. So now I'm going to try to give you a very high level of review of the long and winding

[2:25:03] Voice 24: road we've been on over the last few years in the projects. As I said, in 2019 the project was

[2:25:12] Voice 24: initiated and at the trust we have a document that's called a project charter which is basically

[2:25:18] Voice 24: a project management tool you could think of it as just a project plan it outlines um the project

[2:25:24] Voice 24: scope timeline budget etc um and so that was initiated in 2019 and in the previous trust

[2:25:31] Voice 24: council strategic plan it identified specific areas where it wanted the policy statement to

[2:25:37] Voice 24: be updated in these areas of reconciliation, climate change, and affordable housing.

[2:25:44] Voice 24: Then there were two phases of engagement that commenced. One, the first phase of early and

[2:25:50] Voice 24: meaningful engagement with First Nation governments, and that was focused on reviewing

[2:25:55] Voice 24: the current policy statement, so bylaw number 17. And also a first phase of public engagement,

[2:26:04] Voice 24: which was focusing very broadly on soliciting feedback on values and concerns that island

[2:26:11] Voice 24: communities and the public had with regard to the future of the trust area. Those concluded in

[2:26:20] Voice 24: June, July, or sorry, June, the public engagement concluded in June 2020.

[2:26:26] Voice 24: And with the release of a what we heard report, and then the First Nations engagement was sort

[2:26:32] Voice 24: of ongoing through that period uh trust programs committee um created three working groups on each

[2:26:38] Voice 24: of the three thematic areas and began really delving deep to develop some um policy directions

[2:26:44] Voice 24: for the amendments not they had i think upwards of 10 meetings over the period of august to december

[2:26:52] Voice 24: 2020 and they would be consistently reporting back to trust council um then we began public

[2:27:00] Voice 24: engagement phase two on those draft policy directions for the amendments that had been

[2:27:05] Voice 24: created by these working groups. That occurred from January to March 2021. It was all virtual

[2:27:12] Voice 24: at that stage of the pandemic. And then Trust Council in March of 2021 reviewed all of the

[2:27:20] Voice 24: feedback received and examined some questions around interpretations of the Islands Trust

[2:27:27] Voice 24: object that had arisen through this process thus far oops um after that uh tpc trust programs

[2:27:37] Voice 24: committee reviewed the revised um or developed reviewed and revised the draft new policy

[2:27:45] Voice 24: statement based on all the feedback and work that had been done prior to that um and that was

[2:27:50] Voice 24: workshopped with ec uh sorry executive committee regional planning committee and the island's trust

[2:27:56] Voice 24: Conservancy Board and so there were a series of several meetings where the new draft was sort of

[2:28:01] Voice 24: revised trying to get it ready for Trust Council to receive it and possibly consider first reading.

[2:28:10] Voice 24: In July 2021 Trust Council received the draft new policy statement and decided to pause first

[2:28:16] Voice 24: reading and instead requested further engagement and referrals at that time so that began a series

[2:28:22] Voice 24: of um more engagement and referrals so we had the first phase of interagency referrals so that's

[2:28:29] Voice 24: two sort of other government agencies regional districts um improvement districts school

[2:28:34] Voice 24: districts provincial and federal agencies and so on um and then we started first nations early

[2:28:40] Voice 24: and meaningful engagement the second phase um which was on the the specific draft new policy

[2:28:46] Voice 24: statement, as well as public engagement, a third phase of public engagement run by consultants

[2:28:53] Voice 24: from ISL Engineering that ran from February to April of this year. After that, Trust Programs

[2:29:03] Voice 24: Committee reviewed all the feedback, had some deliberative conversations, and developed

[2:29:08] Voice 24: recommendations for Trust Council regarding next steps last summer. And then in June and September

[2:29:15] Voice 24: of this summer, Trust Council reviewed the feedback and TPC's recommendations and passed

[2:29:21] Voice 24: a series of resolutions regarding next steps for the project and further revisions to make to the

[2:29:27] Voice 24: policy statement. So that a summary of those resolutions has been included in your agenda

[2:29:32] Voice 24: package attached to the session outline. And that basically summarizes the directions that Trust

[2:29:38] Voice 24: Council gave in June and September, which is guiding current work on the project. So that

[2:29:44] Voice 24: takes us through the last few years. And I'll just highlight that reports were created for these

[2:29:52] Voice 24: various phases of engagement. I'll go through those on the next slide. And when you're looking

[2:29:58] Voice 24: looking at this diagram.

[2:30:00] Voice 24: If you come back to it in the future, I just note that the different colors represent the

[2:30:05] Voice 24: sort of different streams of engagement and work. So the dark blue is various decision points of

[2:30:11] Voice 24: trust counsel, the green are the public engagement phases, and these blue are First Nations early and

[2:30:20] Voice 24: meaningful engagement phases, and then the agency referrals. So I wanted to make it easy for you as

[2:30:29] Voice 24: you are a new council and you probably want to get up to speed on where things are um if you want

[2:30:35] Voice 24: to do some light reading over the christmas holidays this is these are links to the various

[2:30:41] Voice 24: engagement summary reports from all the phases of engagement and referrals that have been

[2:30:46] Voice 24: undertaken to date so phase one of what we heard report phase two survey results phase three isl's

[2:30:52] Voice 24: engagements a summary report that's public engagement um there's a summary report on phase

[2:30:57] Voice 24: phase one of early and meaningful engagement with First Nation governments, and also of phase two,

[2:31:05] Voice 24: which concluded recently, and then also on the first, on the phase one of agency referrals. So

[2:31:10] Voice 24: these are just easy links, and all of these engagement summary reports are available on

[2:31:15] Voice 24: the Islands 2050 webpage, which I'll, which is highlighted here. One note I'd like to make here

[2:31:22] Voice 24: is that as you do this work and as you contemplate next steps um one of the things to keep in mind is

[2:31:28] Voice 24: that they at trust council has many streams of input many um many different voices to consider

[2:31:36] Voice 24: when it's doing this work um and so it's this is very much integrative work where um you're

[2:31:43] Voice 24: considering a lot of different inputs from the engagement and referral feedback your own voices

[2:31:48] Voice 24: as a trust council, as a federation, staff expertise, specialist expertise within and

[2:31:53] Voice 24: outside of the organization, as well as just legal considerations and the legislative purpose

[2:31:59] Voice 24: of the policy statement. So it's quite complex and we're here to support you in kind of navigating

[2:32:05] Voice 24: through all that. I'd also like to highlight just a few quotes from the governance review that I

[2:32:12] Voice 24: I think, offer some insight to this project. And I could say that many of the people working on the

[2:32:20] Voice 24: project very closely last term came to these same insights through that work. The first is that the

[2:32:26] Voice 24: absence of an overarching vision for the trust area as a whole, setting out limits to growth,

[2:32:31] Voice 24: measures for protection of the environment, and sustainable strategies for development

[2:32:35] Voice 24: must be addressed. This is essentially the purpose of the policy statement, or I should say the

[2:32:41] Voice 24: intention or aspiration of the policy statement. It is intended to articulate this overarching

[2:32:47] Voice 24: vision. The second quote here is the first challenge that confronts the trust is to agree

[2:32:54] Voice 24: on how to interpret the preserve and protect object. That was very much a challenge that we

[2:33:03] Voice 24: faced at various junctures of the project. The absence of consensus is described in a variety

[2:33:09] Voice 24: idea of ways I won't read the whole thing but you get the message that um this is this this is a key

[2:33:15] Voice 24: challenge uh in relation to this project uh the third quote pertained directly to the policy

[2:33:21] Voice 24: statement the very contentious nature of debate at both trust council and among trust area residents

[2:33:26] Voice 24: on the proposed amendments to the policy statement is a strong indication of the divisions which

[2:33:32] Voice 24: exist regarding how the island's trust object should be interpreted because as you know I

[2:33:37] Voice 24: I mentioned at the beginning the entire purpose of this document is to articulate how you as a council

[2:33:43] Voice 24: plan to carry out and implement the islands trust object so it's essential that some

[2:33:51] Voice 24: vision and consensus or agreement be reached around that and the last quote

[2:33:58] Voice 24: trust council must become a deliberative body focused on the exchange of ideas and the

[2:34:03] Voice 24: development of consensus rather than a transactional body endorsing proposals put

[2:34:08] Voice 24: before it. And I heard some of you sort of referring to this earlier in your conversations

[2:34:13] Voice 24: today. When I look back on sort of the last term, I think there has been a desire to delegate

[2:34:21] Voice 24: some of the policy statement work to committees. And on a practical level, that makes a lot of

[2:34:27] Voice 24: of sense because, you know, the committees, especially the working groups within TPC could

[2:34:33] Voice 24: really delve deep and have detailed discussions that you don't have time for in trust council

[2:34:38] Voice 24: meeting, typical trust council meetings. However, what we, I think I'll speak for myself,

[2:34:46] Voice 24: what we found is that when it, that work would happen and some of these issues would be discussed

[2:34:51] Voice 24: and debated in these smaller committees or working groups and but then things would sort of fall

[2:34:57] Voice 24: apart when they came back to the trust council table and and we would be having the same

[2:35:03] Voice 24: conversations and so I think going forward it's just something I leave for your reflection that

[2:35:08] Voice 24: this conversation requires space and deliberation and ownership by all trustees on trust council

[2:35:16] Voice 24: because it is a document of the federation so something something to contemplate as you

[2:35:21] Voice 24: contemplate how to take the project forward. And so, as I mentioned, there's a summary of

[2:35:28] Voice 24: Trust Council resolutions in your agenda package. I was going to walk you through it, but

[2:35:33] Voice 24: I know you're behind schedule, so I'll just invite you to, you know, look through that.

[2:35:39] Voice 24: It includes directions from the previous Trust Council to revise the document, essentially

[2:35:44] Voice 24: rewrite the document with some structural revisions, revisions to the existing content

[2:35:50] Voice 24: that reflects like what we've been hearing

[2:35:52] Voice 24: from all the different streams of engagement

[2:35:54] Voice 24: and some of Trust Council's own deliberations.

[2:35:58] Voice 24: The development of additional content,

[2:36:00] Voice 24: coordination with some referral agency partners

[2:36:04] Voice 24: that articulated certain things they'd like to see changed

[2:36:08] Voice 24: and some sort of broad project management work.

[2:36:13] Voice 24: So that's what we as staff are currently working on.

[2:36:17] Voice 24: and that's also posted to the IONS 2050 web page.

[2:36:21] Voice 24: So next steps will be really up to you as a council to determine,

[2:36:26] Voice 24: but we're just going to articulate sort of what we see as forthcoming in the coming months

[2:36:31] Voice 24: and then you will have your opportunity to put your stamp on the project in the new year.

[2:36:36] Voice 24: So as I stated, we have this series of 32 resolutions that the outgoing Trust Council passed

[2:36:46] Voice 24: requesting us to undertake further work and bring the results of that work to the new Trust Council

[2:36:51] Voice 24: in early 2023. Today we're here, you're receiving a project orientation session and you'll be making

[2:36:59] Voice 24: some early budget planning decisions. We will be implementing Trust Council's resolutions,

[2:37:07] Voice 24: that set of 32 resolutions, and drafting revisions to the policy statement. We will be starting that

[2:37:14] Voice 24: work next week and working in consultation with staff, planners, conservancy staff, First Nation

[2:37:20] Voice 24: government staff that we've been working with throughout the process thus far. And then in

[2:37:26] Voice 24: the early new year in February, the plan is to bring forward a new project charter as was

[2:37:34] Voice 24: requested by Trust Council for the consideration of Executive Committee and Trust Programs Committee

[2:37:40] Voice 24: committee with proposed next steps for the project and they would then make recommendations

[2:37:45] Voice 24: to trust council or they could sorry they could and in March you could plan to hold

[2:37:53] Voice 24: a discussion about the project at that time where you make some decisions together as

[2:37:57] Voice 24: a council on the proposed next steps budget timeline all of that and then the plan would

[2:38:05] Voice 24: be that we would bring forward the next draft of the policy statement um to committees in starting

[2:38:12] Voice 24: in may um and by committees that would well it might be you might choose to define it differently

[2:38:18] Voice 24: in march but at the moment we would imagine that that would be trust programs committee

[2:38:23] Voice 24: executive committee regional planning committee and possibly the governance committee

[2:38:27] Voice 24: committee um and then and then in june it would go to trust council um for just for um as sort of

[2:38:37] Voice 24: the first glance and that would possibly begin a series of iterative revisions um to get the

[2:38:45] Voice 24: document to a place where trust council feels like it's ready for first reading so we don't know when

[2:38:50] Voice 24: that timeline is going to be we don't have any time set for like idea set for when first reading

[2:38:55] Voice 24: would happen but when it does happen this is the legislative process that the bylaw would go through

[2:39:02] Voice 24: so you would have first reading you could decide whether there are certain required referrals after

[2:39:08] Voice 24: first reading to First Nations and to regional districts and then you could decide if you wanted

[2:39:13] Voice 24: to do additional referrals and additional engagement at that stage and then the bylaw

[2:39:20] Voice 24: would come back for a second reading then you could sort of incorporate what you've heard from

[2:39:24] Voice 24: this phase of engagement and referrals. Third reading, after third reading, it goes to the

[2:39:30] Voice 24: minister for approval. And the minister at that time assesses whether the duty to consult has

[2:39:37] Voice 24: been sufficiently satisfied with First Nation governments. And then it would come back to

[2:39:44] Voice 24: Trust Council for fourth reading and adoption. That process roughly takes a year, but can be

[2:39:52] Voice 24: expedited or could take longer. So it's very hard to predict with accuracy. So just some key

[2:40:01] Voice 24: takeaways that I want to leave with us. I know you're getting a lot of orientation and many of

[2:40:05] Voice 24: you are new to this project, but so I wanted to just leave you with some key messages. So

[2:40:10] Voice 24: first is early and ongoing trust council discussion and consensus building around

[2:40:16] Voice 24: interpretations of the Islands Trust object will be essential to the success of this amendment

[2:40:21] Voice 24: project. I'd also really like to underscore that this is the first time that First Nation

[2:40:28] Voice 24: governments have ever been engaged in the policy statement or in the policy development process

[2:40:33] Voice 24: and this early and meaningful engagement is really critical to Trust Council's commitments

[2:40:38] Voice 24: to reconciliation, to addressing past and ongoing injustices in the trust area and to building

[2:40:45] Voice 24: strong collaborative relationships for the future and this work we've really started to build

[2:40:49] Voice 24: relationships through the process at a staff to staff level and we hope that those will continue

[2:40:55] Voice 24: to grow and flourish. And just to reiterate the anticipated timelines, it's expected that you as

[2:41:06] Voice 24: a council will make decisions on a new project charter timeline and communication strategy for

[2:41:11] Voice 24: the policy statement and amendment project at your March meeting, so your next meeting.

[2:41:15] Voice 24: And then we'll be working on the revisions over the coming months as well as the other work that is incorporated in those 32 resolutions.

[2:41:29] Voice 24: And it's anticipated that you will review the next draft in May and June and begin a process of iterative revisions.

[2:41:38] Voice 24: After reviewing and revising the next draft, you can then determine as a council when the document is ready for a first reading

[2:41:45] Voice 24: meeting and notify all the various interested and affected parties.

[2:41:49] Voice 24: And lastly, I just I'd like to just extend an invitation to reach out to us,

[2:41:55] Voice 24: to me personally, with questions at any time around the project.

[2:42:00] Voice 24: Last term, I extended an invitation to all

[2:42:03] Voice 24: trustees to schedule sort of a one on one Zoom meeting if they wanted to learn more

[2:42:08] Voice 24: about the project or just ask questions. It's a very complex, multifaceted,

[2:42:12] Voice 24: multi-year project um a lot has happened and um it's sometimes hard to navigate through all the

[2:42:20] Voice 24: various decision points but there's a lot of incorrect uh information floating out around

[2:42:25] Voice 24: um the trust area and um if you want to get some clarity um and sort of just make sure you have

[2:42:34] Voice 24: um the details and the facts we'd be happy to just sit down with you and go through questions

[2:42:39] Voice 24: at any time and you can contact me directly to to schedule a session um i'd highlight that the

[2:42:46] Voice 24: island's 2050 web page on our on our website is we refer to it as our single source of truth

[2:42:53] Voice 24: so it contains all the recent information um that i've sort of highlighted for you the engagement

[2:42:59] Voice 24: summary reports it goes into more detail it also has all the public correspondence that has been

[2:43:05] Voice 24: received over the past years related to the project um there's a lot of detail there and i

[2:43:11] Voice 24: think yeah in the interest of time i'm not going to walk you through that but just invite you to

[2:43:15] Voice 24: peruse it on your own um and also invite you to direct if if you're um if you'd like to direct

[2:43:23] Voice 24: any public correspondence or or project related questions that you're hearing in your community

[2:43:27] Voice 24: you can invite anyone to write to us at islands 2050 at islandstrust.bc.ca um if they are writing

[2:43:36] Voice 24: to trust council um and wish for their um correspondence to be publicized we publicize

[2:43:42] Voice 24: that on the islands 2050 web page so it's available for all trustees to review and so with

[2:43:50] Voice 24: that um i'll just thank you for listening and welcome if there's time i know we're behind

[2:43:56] Voice 24: schedule we had scheduled about 30 minutes for questions but as i said if um you can contact me

[2:44:02] Voice 24: at any time with specific questions so um back to you chair to navigate this next part well

[2:44:10] Trustee Luckham: uh thank

[2:44:11] Trustee Luckham: you delaney i'm i must remark that your timing uh outside of questions is impeccable you've managed

[2:44:17] Trustee Luckham: to cover a lot of material in 30 minutes but i don't think we can do justice to questions and

[2:44:22] Trustee Luckham: answers at this time given the where we are in our own schedule but absolutely uh the invitation to

[2:44:29] Trustee Luckham: to reach out to delaney and have that one-on-one opportunity and answer those questions of clarity

[2:44:34] Trustee Luckham: and understand um our truth i actually like that little catch there um and so

[2:44:41] Trustee Luckham: indeed please reach out to delaney thank you very much to you and your team everybody in trust

[2:44:46] Trustee Luckham: program services and all the trustees that have provided uh support for the project so i'm going

[2:44:53] Trustee Luckham: to continue on and um this uh will bring us to um can

[2:45:00] Trustee Morrison: i um can i have a note for the record

[2:45:03] Trustee Morrison: sure just that um that i have my hand raised but that i am not it's

[2:45:10] Trustee Luckham: actually hidden by the

[2:45:12] Trustee Luckham: to record in the live tabs

[2:45:13] Trustee Luckham: i see that now so uh go ahead sorry

[2:45:17] Trustee Morrison: just as the outgoing chair of trust

[2:45:20] Trustee Morrison: programs committee i think it's appropriate just to add one or two things so um there is a letter

[2:45:28] Trustee Morrison: that will be in the trust programs committee package uh for the first meeting and that may

[2:45:34] Trustee Morrison: be forwarded into the march package if trust programs committee sees fit um the one thing

[2:45:40] Trustee Morrison: that so first of all just a big thank you to all the staff to Delaney to Claire to all of those

[2:45:45] Trustee Morrison: who worked on on this um and really appreciate all the effort I cannot understate the need for

[2:45:53] Trustee Morrison: us to engage in clear communications among ourselves and also with our communities about

[2:45:59] Trustee Morrison: this work before we actually revise and consider the next steps because there is a lot of

[2:46:07] Trustee Morrison: misinformation circulating around. And much of that instigated the shifts and changes in the

[2:46:13] Trustee Morrison: original project charter as of the July 2021 meeting. So I think it's really critical that

[2:46:20] Trustee Morrison: folks really become well informed about the project. And I agree completely that it be

[2:46:25] Trustee Morrison: owned by Trust Council as it moves forward. So everybody's getting educated about it. Thank you.

[2:46:32] Trustee Luckham: Thank you very much for that. Thank you, Deb, for you and your team on Trust Programs Committee for handling this project through to this point.

[2:46:43] Trustee Luckham: So we are now going to go to Section 6 of your agenda, if I'm not mistaken, which is starting on page 64.

[2:46:50] Trustee Luckham: And I want to welcome Director of Administrative Services, Julia Mobs, to the stage.

[2:46:57] Trustee Luckham: And nice to have you with us, Julia. And I'm going to simply turn this over to you.

[2:47:03] Voice 8: thanks mr chair so item 6.1 on the agenda is the financial planning committee work program that

[2:47:10] Voice 8: needs to be approved by trust council the format of this report is a little wonky we had some

[2:47:14] Voice 8: issues with the system but the content of the report is correct so financial planning committee

[2:47:20] Voice 8: will be focused on the next draft of the budget in the next quarter also on public consultation

[2:47:24] Voice 8: around the budget and then once those two important exercises are complete the committee

[2:47:30] Voice 8: will focus on some financial policy review and we would be looking to trust council uh to approve

[2:47:38] Voice 8: this i believe right

[2:47:42] Trustee Luckham: so i'm uh i'll just ask if there's any questions but otherwise i'd look for a

[2:47:47] Trustee Luckham: motion from uh council for that the trust council approves the branch commanding committee work

[2:47:53] Trustee Luckham: program as presented uh looking

[2:47:57] Voice 27: for a motion i'm going to jump in ken peterson i

[2:48:05] Voice 23: move that trust

[2:48:06] Voice 23: council approve the financial planning committee work report as presented thank

[2:48:13] Trustee Luckham: you move to add

[2:48:14] Trustee Luckham: seconder seconded susan yates thank you very much susan um is there any discussion all those in

[2:48:21] Voice 27: favor please counting

[2:48:31] Voice 18: there david myself and susan yates 19 on 18 on the screen 19 on the screen

[2:48:39] Voice 18: okay so please lower your hands any

[2:48:46] Voice 27: opposed none

[2:48:50] Trustee Luckham: opposed i lost my screen for some reason

[2:48:53] Trustee Luckham: i'll never come back again uh so it looks like one opposed is that correct

[2:48:59] Trustee Luckham: my read okay thank you um but that carries so i'm going to move on to the 6.2 the quarter

[2:49:07] Trustee Luckham: two financial report

[2:49:09] Trustee Morrison: point of order did did i miss did i miss that we skipped over 5.2 and 5.3

[2:49:17] Trustee Luckham: Yes, we have skipped over 5.2, 5.3.

[2:49:21] Trustee Luckham: That was what was indicated that we would pick those up later on.

[2:49:25] Trustee Morrison: Okay, sorry, I missed that somehow.

[2:49:26] Trustee Morrison: Sorry.

[2:49:27] Trustee Luckham: Yeah, yeah, that's okay.

[2:49:29] Trustee Luckham: It's just we've kind of got a schedule to try and stick to, and we'll pick those up later.

[2:49:35] Trustee Luckham: Okay, quarter two financial report to September 30th.

[2:49:38] Trustee Luckham: Julie, mom?

[2:49:40] Voice 8: Thanks, Chair.

[2:49:41] Voice 8: So I'll speak to this report briefly.

[2:49:43] Voice 8: I know time is running against us a little bit today.

[2:49:46] Voice 8: So this is the financial report for financial results to the end of quarter two.

[2:49:51] Voice 8: So to the end of quarter two, we're 50% of the way through the year.

[2:49:55] Voice 8: We would expect to be approximately 50% of our annual approved budget to be spent.

[2:50:00] Voice 8: Our financial results are showing a net 47% of budget spent.

[2:50:04] Voice 8: So we're not too far off from the 50% benchmark.

[2:50:07] Voice 8: When we look at revenues, we've received almost 100% of our revenues.

[2:50:10] Voice 8: and that's because property taxes and levies are received in full in quarter two every year at the

[2:50:16] Voice 8: Islands Trust. We've also had some increased revenue coming to us from the province, $48,000

[2:50:23] Voice 8: excess that was unanticipated at budget time, and we also have some increased investment income

[2:50:28] Voice 8: as interest rates have risen since the budget was put together. When we look at our areas of

[2:50:34] Voice 8: expenses, we see that council expenses are reported at 41% of budget spent, so that's

[2:50:40] Voice 8: slightly under the 50 benchmark that's primarily because the costs of in-person trust council

[2:50:45] Voice 8: meetings are going to be incurred in the later part of the year as well as election costs

[2:50:50] Voice 8: we also have some underspending and trust area services primarily related to delayed programming

[2:50:56] Voice 8: so secretariat function and stewardship education programming is planned for the latter portion of

[2:51:00] Voice 8: the year as opposed to the earlier we've also got some vacancies and trust area services staff so

[2:51:05] Voice 8: So the senior intergovernmental policy advisor and the communications specialist positions have been vacant, and that's contributing to the underspending.

[2:51:13] Voice 8: Local Trust Committee Services is also at 40% of budget, which is slightly under the benchmark.

[2:51:18] Voice 8: We do have some planning projects that are not moving ahead this year.

[2:51:22] Voice 8: The most significant of those projects is the Heritage Overlay Mapping Project.

[2:51:26] Voice 8: There was an amount of $74,000 included in the budget this year for this work.

[2:51:31] Voice 8: However, this project will not be proceeding this year, primarily due to the fact that we've got a vacancy in the senior intergovernmental policy advisor position, who would naturally be assisting and overseeing this work.

[2:51:43] Voice 8: We also have some underspending and planning staff costs as we've got some contracted services budget that remains unspent at the end of quarter two and the hope is to get some contracted help by in the second part of the year and spend those funds.

[2:51:57] Voice 8: Islands Trust Conservancy is almost bang on the 50% benchmark they're slightly over by $9,000, primarily due to the fact that most of staff travel and overtime associated with the species at risk project takes place in the warmer months of the year and those are behind us.

[2:52:13] Voice 8: General administration is slightly over budget, primarily due to staff who were on paid extended leave and whose positions were backfilled for three months of the year.

[2:52:23] Voice 8: we've also got increased costs for information services staff as leave balances have not been

[2:52:29] Voice 8: drawn down and we've also got overspending in the area of computer equipment primarily due to

[2:52:36] Voice 8: new trustee laptops higher spending on new trustee laptops that were required at the start of the

[2:52:41] Voice 8: year so you'll hopefully remember from the November orientation session that we do present

[2:52:46] Voice 8: our financial information by service area which we've just covered and also by object which can

[2:52:52] Voice 8: can help trustees in understanding

[2:52:53] Voice 8: the same type of financial information.

[2:52:56] Voice 8: So consolidated expenses by object is on page 68.

[2:52:59] Voice 8: You'll see some areas over the 50% benchmark,

[2:53:03] Voice 8: some areas under the 50% benchmark,

[2:53:05] Voice 8: and we land in a net 47% of budget spent.

[2:53:10] Voice 8: I will happily take questions.

[2:53:11] Voice 8: That's all I need to say on that report.

[2:53:14] Trustee Luckham: Thank you, Julia.

[2:53:15] Trustee Luckham: Are there any questions

[2:53:17] Voice 19: on this quarterly report?

[2:53:20] Voice 19: Anybody?

[2:53:23] Trustee Luckham: Okay, so good job, Julia.

[2:53:26] Trustee Luckham: So therefore, we want a motion from the floor

[2:53:29] Trustee Luckham: for Trust Council to approve the quarterly report.

[2:53:33] Trustee Luckham: Can I get somebody to provide that motion?

[2:53:38] Voice 19: So move.

[2:53:40] Voice 19: Actually, read the motion out.

[2:53:42] Voice 19: Oh, okay.

[2:53:43] Voice 37: I move that Trust Council approve

[2:53:45] Voice 37: the September 30th, 2022 financial report as presented.

[2:53:52] Trustee Luckham: Moved.

[2:53:53] Trustee Luckham: So Trustee Yates seconded by, did I see a hand up there?

[2:53:58] Trustee Luckham: I'm married.

[2:53:59] Trustee Luckham: Maya Reid, thank you very much.

[2:54:03] Trustee Luckham: Any discussion?

[2:54:06] Trustee Luckham: I see David Graham.

[2:54:12] Voice 16: My apologies, I'm simply ready to vote.

[2:54:15] Trustee Luckham: Okay, so then David Graham is ready to vote,

[2:54:18] Trustee Luckham: so let me call the vote.

[2:54:19] Voice 27: All those in favor?

[2:54:29] Voice 27: Okay,

[2:54:29] Voice 19: please lower your hands.

[2:54:31] Voice 19: I was 21 on that, plus the two is 23.

[2:54:34] Voice 19: Thank you, any opposed?

[2:54:38] Trustee Luckham: Trustee Evans, is your hand up opposed?

[2:54:41] Trustee Luckham: I'm going to take it then that that's opposed.

[2:54:46] Trustee Luckham: Oh, no, you've got away now.

[2:54:48] Trustee Luckham: So then that carries unanimously for the record.

[2:54:56] Trustee Luckham: So let's go now to quarter two financial forecast.

[2:55:00] Trustee Luckham: This is simply a briefing for information

[2:55:04] Trustee Luckham: and I'll ask Director Mobs to summarize that.

[2:55:09] Voice 8: Thanks, Mr. Chair.

[2:55:10] Voice 8: So at Islands Trust, we do financial forecasting at quarter two and also at the end of quarter three.

[2:55:15] Voice 8: So this is projecting out where we think we will land financially at the end of the fiscal year.

[2:55:20] Voice 8: Based on quarter two results, our financial forecast is anticipating that we are going to underspend against budget in the current year to the tune of about $325,000.

[2:55:30] Voice 8: That's primarily due to underspending in operating expenses as well as projects.

[2:55:35] Voice 8: projects, this underspending will result in a reduced need to draw funds from surplus and

[2:55:42] Voice 8: reserve. So the planned draw from the Local Trust Committee Project Reserve Fund is almost at what

[2:55:48] Voice 8: was planned. It's $10,000 over what was in the budget. The transfer from the Special Property

[2:55:53] Voice 8: Tax Reserve Fund is pretty much paying on to what was budgeted. We will, however, instead of seeing

[2:55:58] Voice 8: a draw from the General Revenue Surplus Fund, we are anticipating that we will actually be putting

[2:56:03] Voice 8: money into that fund at the end of the year as a result of the underspending that we're seeing.

[2:56:08] Voice 8: The underspending is primarily due to all the reasons that I spoke to in the quarter two

[2:56:12] Voice 8: financial report, so I won't repeat that.

[2:56:15] Voice 27: I'm happy to take questions. Any questions for Director

[2:56:21] Voice 27: Mobs on the financial forecast?

[2:56:26] Voice 19: Trustee Patrick?

[2:56:28] Trustee Patrick: Just on fees and services on

[2:56:33] Trustee Patrick: permit applications, are we being a little too optimistic? I'm wondering with the, you know,

[2:56:40] Trustee Patrick: the increased costs, are we seeing a decrease in the overall number of applications far greater

[2:56:45] Trustee Patrick: than expected?

[2:56:47] Voice 8: We are seeing a reduced number of application volumes compared to what was

[2:56:53] Voice 8: anticipated when the budget was put together. Those application volume trends in the budget

[2:56:58] Voice 8: comes to us from the director of planning.

[2:57:00] Voice 8: So I'm not sure if there's adjusted trends

[2:57:04] Voice 8: that need to be incorporated into next year's draft budget,

[2:57:07] Voice 8: but for the time being, that is what we're seeing

[2:57:09] Voice 8: is a reduced volume of applications.

[2:57:14] Voice 27: Thank you.

[2:57:15] Voice 19: Any other questions?

[2:57:18] Trustee Luckham: Right, so I'm gonna just say that we received that

[2:57:21] Trustee Luckham: for information and I'm gonna continue on here now

[2:57:25] Trustee Luckham: to the draft 2023-24 budget review.

[2:57:33] Trustee Luckham: And this is a bit more in depth.

[2:57:35] Trustee Luckham: And I just want to say that we want to spend some time

[2:57:38] Trustee Luckham: to linger on this piece to make sure that we understand it.

[2:57:42] Trustee Luckham: And so I'm going to turn it back over to Director Mobs

[2:57:47] Trustee Luckham: to assist us with this process.

[2:57:52] Voice 8: All right, so on page 79 of the agenda package,

[2:57:55] Voice 8: we have the budget session overview.

[2:57:57] Voice 8: So this is the plan for today.

[2:58:00] Voice 8: So we are going through the draft budget today in detail.

[2:58:05] Voice 8: The hope is that trust council will review the budget,

[2:58:09] Voice 8: make amendments as needed and get to a place

[2:58:11] Voice 8: where they are ready to approve the draft budget

[2:58:13] Voice 8: for public consultation.

[2:58:16] Voice 8: So the plan for this session is on page 79.

[2:58:19] Voice 8: What you'll see primarily is an opportunity

[2:58:22] Voice 8: for the chair of FPC to speak to the budget

[2:58:25] Voice 8: and the process thus far, our CAO,

[2:58:28] Voice 8: if he has any comments, we'll make those as well.

[2:58:30] Voice 8: And then staff will provide trustees

[2:58:32] Voice 8: with all the detail on the draft budget.

[2:58:34] Voice 8: And then we've got ample time for questions

[2:58:37] Voice 8: and comments from trustees.

[2:58:38] Voice 8: So we have until five today, we may go a little over time

[2:58:41] Voice 8: and we also have an hour and 45 minutes tomorrow

[2:58:44] Voice 8: to continue discussion.

[2:58:46] Voice 8: So happy to take questions on the process now,

[2:58:48] Voice 8: otherwise we can dive right in.

[2:58:50] Voice 8: so

[2:58:52] Voice 19: any questions on the process no looks like we're good so back to you julia uh

[2:59:00] Voice 8: all right so

[2:59:01] Voice 8: we do always uh provide some space in the agenda for the chair of fpc to make some comments at this

[2:59:06] Voice 8: point a financial planning committee has deferred election of their their chair until we have a full

[2:59:11] Voice 8: committee um i would like to provide opportunity for interim chair uh tim peterson um if there's

[2:59:18] Voice 8: any comments he'd like to make at this time if not we will just dive in uh

[2:59:26] Voice 22: thanks director mob

[2:59:27] Voice 22: uh i

[2:59:28] Voice 23: i will just uh take a moment to commend the uh committee in their inaugural meeting

[2:59:34] Voice 23: it was a seven hour marathon session and uh i i think especially for all of those who are new

[2:59:41] Voice 23: to the process and even those who'd been around for a while it was it was uh a very long intense

[2:59:47] Voice 23: intense session and I want to just thank everybody for their staying power through that and I'll

[2:59:52] Voice 23: leave it at that.

[2:59:56] Voice 8: Are there any comments from our CAO?

[3:00:00] Voice 17: Very briefly, thanks very much.

[3:00:02] Voice 17: I know this is a tremendous amount of information that's coming to you.

[3:00:09] Voice 17: But I think the sequence of events is a good one.

[3:00:13] Voice 17: We've got our financial reporting.

[3:00:15] Voice 17: We've got our financial forecast.

[3:00:17] Voice 17: So that stage is being set.

[3:00:19] Voice 17: And now it's deliberation and understanding is just the key elements of the budget.

[3:00:23] Voice 17: But just, you know, I'm a master of the obvious.

[3:00:26] Voice 17: This isn't final decision time.

[3:00:29] Voice 17: that's going to be coming in march this is preparing to go out and speak to the public

[3:00:33] Voice 17: and get some feedback on uh what we're going forward with in the coming year and uh certainly

[3:00:41] Voice 17: i don't think that there's there is time that the agenda over the next two days um for your

[3:00:46] Voice 17: contemplation and questions um don't feel that there's a need to go quickly um but uh that's

[3:00:54] Voice 17: what i would say look forward to having a full financial planning committee as we move into the

[3:00:57] Voice 17: new year thanks okay

[3:01:01] Voice 8: so we always bring forward uh in every budget session uh the budget assumptions

[3:01:10] Voice 8: and principles document we bring that back to trust council many times throughout the budget

[3:01:14] Voice 8: cycle as a reminder for trustees about the principles and assumptions that the budget is

[3:01:19] Voice 8: built on so we've done that again this year agenda item 6.4.2 that begins on page 80 is the start of

[3:01:26] Voice 8: the budget assumptions and principles documents. I do try to make sure any changes to this document

[3:01:32] Voice 8: are highlighted in a blue font so it's easy for Council to identify. In the current version of

[3:01:37] Voice 8: this document there's been only one change since Council's last reviewed this information and that's

[3:01:41] Voice 8: item number 12 on page 83 related to staffing levels. There is a new staffing position that's

[3:01:49] Voice 8: been included in the budget so we've added that in the assumptions document. We've also made note

[3:01:54] Voice 8: note of the fact that we're assuming there's going to be staff turnover in the year and therefore

[3:01:57] Voice 8: have included an allowance and those pieces of information were missing in earlier drafts of

[3:02:02] Voice 8: the assumptions document they've been added now so I'm not going to go through each of these line

[3:02:08] Voice 8: items again we did that in November but happy to take questions if there are any before we move on

[3:02:14] Voice 8: I

[3:02:22] Voice 27: see none so with the permission of the chair

[3:02:25] Voice 8: I oh there is I

[3:02:27] Trustee Patrick: apologize working on two screens

[3:02:30] Trustee Patrick: the mouse always is on the wrong screen um the fees and sales again um that we're assuming

[3:02:37] Trustee Patrick: uh last year's volumes and is that um how how confident should we be with that assumption

[3:02:46] Trustee Patrick: that

[3:02:48] Voice 8: question i think is best answered by the director of planning who provides us with that

[3:02:52] Voice 8: that information. Is Director Cermak online?

[3:02:56] Voice 38: He is. I am here. Hello. Thank you. Through the

[3:03:02] Voice 38: chair, we did run some numbers before these were done and followed the trends and the pattern was

[3:03:08] Voice 38: slowing, but similar to previous years. And so that was the number that was given, but I cannot

[3:03:12] Voice 38: precisely answer where it's going and we haven't done that. That work was done in October, November

[3:03:21] Voice 38: so or in October so I don't have anything more current than that to reflect the last month and a

[3:03:27] Voice 38: half but we do believe that those numbers are as accurate as possible based on the trends

[3:03:32] Voice 38: when we created that work so

[3:03:35] Voice 21: David Marlowe director of legislative services from his

[3:03:39] Voice 21: historical perspective have something to offer yeah

[3:03:42] Voice 18: no it's from my current position

[3:03:43] Voice 18: I just want to let all the trustees know that the new fee by law has an automatic two percent

[3:03:51] Voice 18: increase that kicks in on April 1st of every year. So that will also be

[3:03:57] Voice 19: factored into the budget.

[3:04:01] Voice 19: So did everybody copy that 2% increase that will kick in on April 1st? Yeah. Okay. Thank you. Thank

[3:04:08] Voice 19: you, everybody. Back to you, Julia.

[3:04:11] Voice 8: All right, moving right along agenda item 6.4.3. This is a

[3:04:16] Voice 8: report that summarizes the changes that the new financial planning committee made to the initial

[3:04:20] Voice 8: draft of the budget. The initial draft of the budget reflected a 10.55% tax increase to local

[3:04:26] Voice 8: trust areas. New FPC felt this was a little high, so they did make some resolutions to reduce this.

[3:04:33] Voice 8: All of the motions that they put forward have been incorporated into the draft budget with

[3:04:37] Voice 8: the exception of the one related to anticipated staff turnover as that amount was already captured

[3:04:42] Voice 8: in the draft figures. So that was a mistake of staff. We erroneously informed financial planning

[3:04:47] Voice 8: committee that this was not included in the draft figures when in fact it was. Financial planning

[3:04:53] Voice 8: committee also added a couple of items into the budget. They did support having four trust council

[3:04:58] Voice 8: meetings in person and so the draft budget that's before you is already reflecting the resolution

[3:05:03] Voice 8: that council made just a few moments ago to hold all trust council meetings in person so that's

[3:05:07] Voice 8: great. FPC also supported executive committee's request to add a new staff position for an

[3:05:14] Voice 8: an administrative coordinator, and that's been included in the budget at $75,000. So after all

[3:05:21] Voice 8: changes by financial planning committee, the local trust area tax increase moved from 10.55%

[3:05:26] Voice 8: down to 7.95%. And the municipal tax levy general increase is reflected at 16.97%.

[3:05:33] Voice 8: There is some information in this report around surplus, but I'll be talking about that when we

[3:05:38] Voice 8: get into the nitty gritty meat and potatoes of the draft budget itself. So I won't speak to

[3:05:43] Voice 8: anything here um i will pause again at the end of this report to see if there's questions before

[3:05:48] Voice 8: we dive into the budget itself uh

[3:05:53] Voice 27: joe bernardo you have a question i can't hear you you'll have

[3:06:03] Voice 27: to unmute can

[3:06:07] Trustee Bernardo: you hear me now sorry about this it's going to take a while to get used to this

[3:06:09] Trustee Bernardo: my question for director mobs is uh if she's able to translate uh what these percentage increases

[3:06:19] Trustee Bernardo: increases are vis-a-vis our budget into what the real percentage increases would be

[3:06:26] Trustee Bernardo: for Islanders, for the actual taxpayers. I'm assuming this doesn't translate

[3:06:34] Trustee Bernardo: into a 7.95% general increase in people's property taxes, but a 7.95% increase in some

[3:06:45] Trustee Bernardo: some portion of their property taxes. What I'm trying to get at here is we're being asked to

[3:06:55] Trustee Bernardo: approve for public consultation a budget that has these increases, but we need to be in a position

[3:07:01] Trustee Bernardo: to explain to the public exactly what the bottom line is going to be for them, what it's actually

[3:07:06] Trustee Bernardo: going to mean in dollars and cents when they get their next tax assessment. And I'd like some

[3:07:12] Trustee Bernardo: some guidance on that, please. Thank you.

[3:07:15] Voice 8: Sure. So the proposed increase that we quote

[3:07:20] Voice 8: in our budget documents is the sort of average general increase across the local trust area.

[3:07:27] Voice 8: So that's the increase in our revenue stream. We don't expect that that will be the actual

[3:07:33] Voice 8: increase that will be seen to every property owner within the trust area. So the actual property

[3:07:38] Voice 8: property taxes levied against homeowners will be a factor of changes in property value,

[3:07:43] Voice 8: of course, as well, and also net converted assessment value by local trust area. So the

[3:07:49] Voice 8: Islands Trust Act says that our property tax levy will be apportioned out to the different local

[3:07:54] Voice 8: trust areas based on the net converted assessment value that they hold. So what piece of the property

[3:07:59] Voice 8: value pie do they hold in comparison to the trust area as a whole? And those values change year over

[3:08:06] Voice 8: year. We don't have that new information from BC assessment until later on in the budget cycle. So

[3:08:11] Voice 8: typically in January, we receive new information around net converted assessment values, and we

[3:08:16] Voice 8: incorporate that into the budget at that time, along with non-market change percentages, which

[3:08:22] Voice 8: can also then impact the general tax increase. So it's an estimate, it's an average for the

[3:08:29] Voice 8: trust area. It is not specific to any individual property owner or trust area or local trust area.

[3:08:36] Trustee Bernardo: I confess I understood very little of that.

[3:08:40] Trustee Bernardo: What I'm trying to get at is a very simple thing.

[3:08:44] Trustee Bernardo: What's it going to cost people if we approve a budget like this?

[3:08:53] Trustee Bernardo: As I understand it, that 7.95% represents an increase in our revenue that we're looking to get through a tax increase.

[3:09:06] Trustee Bernardo: the question is, what is that tax increase actually going to be? I appreciate it has to

[3:09:13] Trustee Bernardo: be averaged out and different areas have different considerations and that there's market factors

[3:09:19] Trustee Bernardo: there. But is it possible to give us at least the back of the envelope estimate what we think

[3:09:26] Trustee Bernardo: hypothetically approving this budget is going to cost the people who actually have to pay the taxes?

[3:09:32] Trustee Bernardo: Thanks.

[3:09:34] Voice 8: Yeah, we can work on that in dollar terms works out to $672,000 increase that would be

[3:09:42] Voice 8: portioned out across the trust area. And so what that increase looks like for individual homeowners

[3:09:48] Voice 8: would depend on the value of their properties. But, you know, we could do a very high level

[3:09:55] Voice 8: back the envelope math to take that $672,000 increase, divide it by the property value of

[3:10:02] Voice 8: trust as a whole um and sort of see see where that lands um it is a bit of a complicated exercise

[3:10:07] Voice 8: because there are some grants that we receive from the province which offset um our proposed

[3:10:12] Voice 8: property tax levies and then there's also a fee that the provincial surveyor taxes charges us

[3:10:17] Voice 8: in order to take on the exercise of uh levying taxes for us because we aren't actually a local

[3:10:26] Voice 8: government we're not on a municipality we don't have this software system that gives us tax rates

[3:10:30] Voice 8: So every year

[3:10:31] Voice 8: we have, you know, members of the public asking for the tax rate and we have to wait to get those from the surveyor.

[3:10:37] Voice 8: So we can

[3:10:38] Voice 8: work to get something, but we don't have it at this time.

[3:10:42] Trustee Bernardo: Okay, thanks. By the way, your sound is a really bad echo to it.

[3:10:49] Trustee Bernardo: But I'll just set that aside.

[3:10:52] Trustee Bernardo: Just one last comment about this.

[3:10:53] Trustee Bernardo: It's that I think if we're sending a budget out for public consultation, I think at a minimum, it's just really incumbent on us to make sure that people just understand what we're doing and understanding how they're going to be affected by decisions.

[3:11:12] Trustee Bernardo: That's not necessarily, you know, criticizing the budget or supporting it.

[3:11:19] Trustee Bernardo: My concern here is that we communicate in a very clear way with the public as to what these numbers actually mean to the public.

[3:11:30] Trustee Bernardo: A lot of people are experiencing, you know, economic tough times.

[3:11:34] Trustee Bernardo: What the cost is to them is going to be the first thing that comes to their minds.

[3:11:40] Trustee Bernardo: And I appreciate that there's challenges in dealing with that.

[3:11:44] Trustee Bernardo: But I really do think it's important that we communicate that to them to the best of our ability.

[3:11:49] Trustee Bernardo: And if it turns out that we've got to make, you know, provisos and we've got to qualify what we say.

[3:11:55] Trustee Bernardo: But still, if we can provide, I think it's really valuable and crucial that we provide some guidance to people so that they know what their own personal bottom line is going to be in terms of, you know, for example, you're mentioning it's something like, you know, 600 close to $700,000 overall revenue increase.

[3:12:16] Trustee Bernardo: uh you know with a little common sense and you know back the envelope number crunching the

[3:12:21] Trustee Bernardo: average person probably could figure out to spread out amongst the whole island trust area that may

[3:12:26] Trustee Bernardo: not be necessarily a big increase for everybody but they don't really know i mean what they need

[3:12:32] Trustee Bernardo: is guidance from us as to what it actually means and that and that's what i'm hoping that

[3:12:37] Trustee Bernardo: you'll be able to do thank you so i would suggest this is something that financial planning community

[3:12:43] Trustee Bernardo: can take on

[3:12:43] Voice 8: uh when they're reviewing a little bit of materials we can incorporate that kind

[3:12:48] Voice 8: of communication you've

[3:12:52] Trustee Luckham: got an echo for some reason and i don't know if somebody else has

[3:12:55] Trustee Luckham: turned on something just earlier but um whatever it was that somebody turned on turn it off

[3:13:02] Trustee Luckham: in touch with mark yes so

[3:13:06] Voice 17: try that again before though julia so i

[3:13:10] Voice 8: understand the echo just started

[3:13:12] Voice 8: it yeah

[3:13:13] Voice 27: yeah and

[3:13:14] Voice 8: it's still there yes

[3:13:16] Voice 27: okay

[3:13:17] Voice 8: i don't have headphones i might be able to find

[3:13:20] Voice 8: something that doesn't improve i'll have a look while we uh take other questions yeah

[3:13:27] Trustee Luckham: um okay so

[3:13:29] Trustee Luckham: uh laura patrick you had your hand up let's see what your question is saying well

[3:13:34] Trustee Patrick: i guess my

[3:13:34] Trustee Patrick: question i know we're always sensitive to the bowen um island levy and i'm wondering how much

[3:13:39] Trustee Patrick: of that was increased by the decision to hold the the trust count all four trust council meetings in

[3:13:49] Trustee Patrick: person uh bowen would

[3:13:54] Voice 8: have uh contributed to that increase

[3:13:57] Voice 8: uh so about 18 of the increase would

[3:14:01] Voice 8: have been theirs to bear um the other increase related to the new staff position the administrative

[3:14:07] Voice 8: a coordinator is also a position in the Bowen Islands would be contributing to.

[3:14:16] Voice 27: Did you understand the answer there, Laura?

[3:14:21] Trustee Patrick: No. Yes, I did. Thank you.

[3:14:23] Trustee Luckham: Okay. Others are

[3:14:25] Trustee Luckham: struggling with that, giving it.

[3:14:27] Trustee Luckham: But do we have

[3:14:29] Trustee Luckham: Mark engaged on this? Yes, we do. Mark's engaged. So we've got some tech support on it.

[3:14:33] Trustee Luckham: Let me continue with my speakers list.

[3:14:37] Trustee Luckham: Judy Getty, Christina Evans, Toby Elliott,

[3:14:40] Trustee Luckham: Elliot and Susan Yates.

[3:14:43] Voice 13: I'm wondering if Director Mobbs could maybe turn off her camera.

[3:14:48] Voice 13: I didn't understand any of that answer to Director or Trustee Patrick.

[3:14:54] Voice 13: So we've got a bit of a tax revolt going on here on Bowen.

[3:14:59] Voice 13: And the opinion poll at the election was whether or not we should negotiating with the trust.

[3:15:06] Voice 13: And we don't know what and how that's going to work.

[3:15:11] Voice 13: But if I go out in the community with something that I don't know if it's a combination of local trust area or that's separate from municipal tax levy, but I'm going to have a very, very hard time if I have to try to explain a 17% increase just for the trust when people are talking about finding a way out of the trust completely and certainly not paying what we're already paying.

[3:15:36] Voice 13: So I know that there's things that we can explain in terms of whether or not, you know, what we're paying for and what we're getting from it.

[3:15:44] Voice 13: But, and I don't know if this is the forum in terms of where I can figure it out and how we can talk about it.

[3:15:51] Voice 13: But that number, especially right beside the local trust area, if it's not added on, is going to be very difficult to explain.

[3:16:01] Voice 17: So yeah, Hudson Pillar is going to chime in.

[3:16:04] Voice 17: Yeah, thanks. And

[3:16:05] Voice 17: Julia would probably explain this better than me. But as you contemplate what affects Bowen, any increase in costs that's common to all of us. So an administrative cost or a region wide cost drives Bowen's cost.

[3:16:22] Voice 17: So if you have an extra trust council meeting that they contribute, and they contribute approximately 18%, if each one of those meetings is $25,000, that's two of them $50,000, now I'm just doing math on the fly, they would be paying, you know, I'm guessing around $9,000 of that, or some idea like that.

[3:16:46] Voice 17: If you have a staff position that is general in nature, that works across the whole trust area,

[3:16:52] Voice 17: Bowen would have a contribution associated with that.

[3:16:55] Voice 17: So they contribute to the administrative function and they contribute to the region-wide function.

[3:17:02] Voice 17: Planning, they do not contribute to, which is 75% of the whole enterprise, right?

[3:17:09] Voice 17: Or some percentage like that.

[3:17:11] Voice 17: So the way to affect either up or down the Bowen contribution is to address matters that are either generally administrative or region-wide costs.

[3:17:24] Voice 17: Hopefully that's helpful.

[3:17:27] Voice 13: So then if those are costs that are accepted by all of the islands, then why is the local trust area 7.9 and the Muni is 16.9?

[3:17:41] Voice 13: because there's larger numbers of people yes

[3:17:47] Voice 17: that spread out they have a whole other planning you

[3:17:50] Voice 17: know julia can how's your audio now julia she's

[3:17:54] Voice 9: coming back in she's calling i'm hoping better

[3:17:56] Voice 9: it is better

[3:17:57] Voice 9: yay right so now

[3:18:01] Voice 13: i don't i don't think that it's fair for everybody for um

[3:18:06] Voice 13: bowen to take up a lot of time but i need to figure out some way of getting um more time to

[3:18:12] Voice 13: figure this out so it's only

[3:18:15] Voice 13: after you

[3:18:17] Voice 17: certainly can and indeed some of the discussions that were

[3:18:20] Voice 17: at the last fpc meeting where some changes were made the net impact was an increase to the boa

[3:18:27] Voice 17: requisition because things that were added in were of a general nature and things that were

[3:18:34] Voice 17: were removed tended to be of a more planning nature.

[3:18:37] Voice 17: So that makes

[3:18:40] Trustee Luckham: the rule a little bit.

[3:18:43] Trustee Luckham: So, Julia, I think that the last question that was asked

[3:18:49] Trustee Luckham: was not heard by most, and I think in fairness,

[3:18:53] Trustee Luckham: could you perhaps reiterate that if that's possible,

[3:18:57] Trustee Luckham: the last question, which I think came from Laura Patrick.

[3:19:03] Voice 9: I can do so, yeah.

[3:19:04] Voice 9: Yeah, so Trustee Patrick's question was, if I recall, whether or not the Bowen Island contribution was increased because of the added funds into the budget for more in-person trust council meetings.

[3:19:18] Voice 9: And the answer is yes. So Bowen Island does contribute to the cost of council meetings.

[3:19:22] Voice 9: They contribute about 17, no, about 18 percent of whatever additional costs are brought in.

[3:19:28] Voice 9: So that works out to about $10,000 that they would be contributing to for increased meeting expenses.

[3:19:34] Voice 9: They would also be contributing to the new staff cost that was added by Financial Planning Committee.

[3:19:39] Voice 9: To respond to Trustee Getty's other question about why the Bowen Islands tax rate increases differently to local trust areas, it has

[3:19:49] Voice 9: a lot to do with the different portions of the budget.

[3:19:52] Voice 9: So if we see a growth in Trust Council services and Islands Trust Conservancy services that is larger than the growth in the budget for planning, you will see a larger tax increase for Bowen Island than for the rest of the trust.

[3:20:08] Voice 9: Because the portions of the budget that Bowen Island contributes to are growing at a rate that is faster, and so their tax rate will increase.

[3:20:16] Voice 9: The other thing that is a contributing factor for Bowen Island's calculation is the anticipated draw from surplus funds.

[3:20:24] Voice 9: So Bowen Island does receive a credit when we draw money from surplus or reserve to pay for projects that are in council services or in conservancy services.

[3:20:34] Voice 9: They do not receive a credit for any surplus draws allocated to planning work.

[3:20:39] Voice 9: Because the budget has a lower than usual draw from surplus, Bowen Island gets a lower than usual credit.

[3:20:46] Voice 9: it. And so that also has an impact. And I'm very happy to connect offline one-on-one to help with

[3:20:54] Voice 9: understanding of the calculation. It can be complex.

[3:20:58] Voice 19: Thank you, Julia. I'm glad your audio

[3:21:00] Voice 19: is back.

[3:21:01] Trustee Luckham: I'm going to move to the next questions here. Christina Evans, Toby Elliott, and Aaron

[3:21:07] Trustee Luckham: Campbell, in that order. In

[3:21:15] Voice 7: our member meeting, we talked about the staff contracted increase,

[3:21:21] Voice 7: increase, pay increase. I think it was 7.6%. I could be wrong on that. Could you let me know

[3:21:26] Voice 7: how much the pay increase plus the new positions are out of that $600,000 plus $1,000 increase

[3:21:37] Voice 7: that we're looking at out of curiosity? Thank you.

[3:21:43] Voice 9: I think we can probably save that question

[3:21:46] Voice 9: for during the budget discussion itself. I can work to get some of that information for you.

[3:21:54] Voice 9: if that's satisfactory to delay it until that time?

[3:21:59] Voice 7: Yeah, I'm not, I'm just in a really bad

[3:22:00] Voice 7: internet area. I don't, I'm hoping that I can attend all three days. So I was just curious

[3:22:06] Voice 7: as to a ballpark figure, if you're able to get more accurate figures later, that would be great.

[3:22:11] Voice 7: But just in case I'm not able to attend, it would just be lovely to know what I'm actually on.

[3:22:17] Voice 9: Okay. And your question was the dollar value of the increase for staff. Is that correct?

[3:22:24] Voice 7: Yes, because there's a new position and then there was your pay increase. So I'm just curious out of that $600,000 plus approximately, what percentage of that is going towards staff versus new projects or project staff?

[3:22:38] Voice 7: I'm

[3:22:42] Voice 9: not certain I'm fully understanding the question, but it is also hard to hear you.

[3:22:47] Voice 7: Sorry. So I know that there's been a staff increase that is a part of that $600,000 amount. And then there's the other budget line items. So I was just curious about how much...

[3:23:00] Voice 9: Could you point to the $600,000 figure that you're referring to? I'm not sure what number that is.

[3:23:04] Voice 9: the

[3:23:05] Voice 7: the the overall increase in the budget so for for next year's budget there's an increase of

[3:23:13] Voice 7: six hundred and seventy thousand dollars or whatever it is i'm curious how much of that is

[3:23:18] Voice 7: allocated to the staff race and the reason why i'm asking is because there's a there's um i'm

[3:23:25] Voice 7: hoping to be able to provide some justification to the um south pender and and other people that

[3:23:30] Voice 7: I'm seeing online that are, I don't know how to nicely say this, but they're really upset

[3:23:40] Voice 7: about yet another increase. And I just want to be able to say these are things that are outside of

[3:23:45] Voice 7: our control. These are things that have to happen. Does that make sense?

[3:23:54] Voice 9: Yes. So the operating budget

[3:23:55] Voice 9: is increased by $658,000 over the current year forecast. I think that's what you're referring to.

[3:24:04] Voice 9: What portion of that relates to staff salaries I'd have to actually pull out the budget and do that, find that number I don't have it off the top of my head.

[3:24:14] Voice 7: Perfect. Okay, thank you so much.

[3:24:17] Voice 19: Oh, thank you, Toby Elliott, and then Aaron Campbell, and you can lower your hand that you don't mind.

[3:24:24] Voice 19: and trustee ellen uh

[3:24:26] Voice 30: thank you chair um oh i have a question about transfer from surplus um

[3:24:34] Voice 30: funds so on page 88 uh it says trust council may direct staff to increase the plan draw from the

[3:24:41] Voice 30: surplus fund um this is the ltc project specific fund to pay for additional work in the draft

[3:24:48] Voice 30: budget as it sees fit and using the $79,000 available as an additional draw and from

[3:24:56] Voice 30: surplus and reserves could reduce the LTA tax increase by approximately 1%. So would that tap

[3:25:03] Voice 30: out the LTC project fund knowing that we've got to maintain a reserve? And is that a discussion

[3:25:14] Voice 30: point that we need to we could elect to draw that $79,000 in order to reduce the proposed tax

[3:25:23] Voice 30: increase?

[3:25:27] Voice 9: Yes so we do still have $79,000 in the surplus fund that's available to be drawn on in

[3:25:35] Voice 9: next year's budget so council could certainly direct staff to draw on that amount from surplus

[3:25:40] Voice 9: plus we would need direction as to where to allocate it. I would suggest one of the easiest

[3:25:46] Voice 9: places that the clearest places where it can be allocated based on policy is to transfer that

[3:25:52] Voice 9: money to the local trust committee reserve fund and then draw it out of the reserve fund to pay

[3:25:56] Voice 9: for local trust committee projects. That is definitely something that trust council can

[3:26:01] Voice 9: direct and that would reduce taxation by approximately one percent depending on where

[3:26:05] Voice 9: it's directed.

[3:26:08] Voice 30: Okay thank you. I do have a question about that full-time administrative

[3:26:12] Voice 30: administrative position but um it might understand we're going to go through the budget

[3:26:16] Voice 30: line by line um and so we're just doing the overview right now yes

[3:26:22] Voice 9: so we've just reviewed

[3:26:23] Voice 9: the report that summarizes the changes that financial planning committee made and we'll

[3:26:27] Voice 9: be diving into the line by line detail of the budget itself uh with the next briefing thank you

[3:26:33] Voice 9: thank

[3:26:35] Voice 19: you aaron uh

[3:26:36] Voice 11: campbell yeah i just i just wanted to echo um the same sentiments that joe

[3:26:44] Voice 11: sort of started this out with in that I think that it would be really useful for people

[3:26:49] Voice 11: to be able to understand uh sort of what the what these increases mean to them um

[3:26:58] Voice 11: a few other trustees have mentioned people are pretty hot on the on the budget topic um it's

[3:27:05] Voice 11: something that they can tangibly see a number and an increase and it doesn't sit well with folks

[3:27:16] Voice 11: and it's really tough to talk to people in your community about what that $672,000 increase

[3:27:27] Voice 11: actually means to them at the end of the day because they look at it as their taxes just went

[3:27:34] Voice 11: up by 672 000 whether that's reality or perception um perception being people's reality how how do we

[3:27:44] Voice 11: how do we talk to them about um what that's really meaning to them if we don't know

[3:27:52] Voice 11: uh what what those figures will end up being at the end and is there still room to adjust that

[3:27:59] Voice 11: or like do we do we still have the ability to change what that number is before um this actually

[3:28:08] Voice 11: goes to being presented to the public i

[3:28:12] Trustee Luckham: see a lot of people have something to chime in here

[3:28:15] Voice 17: you know a couple of things um yeah this is this meeting is that opportunity so you'll get this

[3:28:22] Voice 17: budget overview and then over the next two days you'll look at specific pieces and test them for

[3:28:28] Voice 17: their strength in terms of your opinion and whether those things should be funded or not

[3:28:32] Voice 17: um but i'd submit to you in just simple terms if you've got six hundred dollars of taxes from the

[3:28:37] Voice 17: islands trust it turns into six hundred and forty dollars um you know for for the coming year if you

[3:28:45] Voice 17: have a two hundred dollar tax bill from the islands trust it turns into um twelve dollars

[3:28:52] Voice 17: of you know that seven percent increase um keep in mind what julia's saying is she needs to get

[3:28:58] Voice 17: past january to get the assessed values to fine-tune what those will actually be this is

[3:29:05] Voice 17: just uh so no matter how many times you ask the question we're going to struggle with coming up

[3:29:12] Voice 17: with something specific enough to be specific um but um if you had an 800 um tax um requisition

[3:29:26] Voice 17: from the Allens Trust, you'd be looking at a $40 or $50 tax increase. That's how to just ballpark

[3:29:36] Voice 17: having those conversations. And the primary drivers are indeed staff costs, which are firm

[3:29:45] Voice 17: in terms of the collective agreement. You don't have the ability to enter into the collective

[3:29:49] Voice 17: of agreement to speak on its behalf and generalized rising costs that are across the board that

[3:29:57] Voice 17: are being absorbed by Trust Council for any of the services.

[3:30:00] Voice 17: that we go out and get so those would be the two primary drivers i would think and those are the

[3:30:04] Voice 17: approximate um costs and i think those are the 200 500 800 i think are fairly representative of the

[3:30:11] Voice 17: of the of what people see on their um come time to pay their tax bill but i just offer that as

[3:30:20] Voice 17: just a simple back of the back of the envelope mapping and we can certainly refine that a little

[3:30:25] Voice 17: bit maybe give you three or four scenarios um whenever you see fit um

[3:30:32] Voice 21: is there for the advice

[3:30:35] Voice 21: from your staff table director so

[3:30:38] Voice 33: i'm not sure i'm on camera here but uh claire freighter speaking

[3:30:41] Voice 33: what i will say is that um please reach out to me if you have key messages you think you'd like us

[3:30:46] Voice 33: to develop for you in support of the draft budget that you're going to be approving certainly we can

[3:30:51] Voice 33: work on that but it is helpful to hear from trustees what is it that you need to communicate

[3:30:55] Voice 33: with your constituents so as we work towards developing budget consultation materials which

[3:31:01] Voice 33: won't go out until you know mid to late january it is helpful to us to know what would help you

[3:31:06] Voice 33: communicate what questions do you have what questions are you hearing that we can help

[3:31:10] Voice 33: develop messaging for you to assist so please just pop us an email or pick up the phone and

[3:31:16] Voice 33: i'm happy to help develop those materials but again we can't really finalize things until we

[3:31:21] Voice 33: have a draft budget and again we won't know the specific um or we can't even project the

[3:31:26] Voice 33: local impacts until we've got some of those new numbers in january from the parties thank you

[3:31:30] Voice 33: thank

[3:31:31] Trustee Luckham: you director freder um and thank you cao hudson pillar i actually uh like your back of

[3:31:37] Trustee Luckham: the envelope calculation there based upon what your tax bill is and just uh ask julia in the

[3:31:43] Trustee Luckham: past we have in in slightly different from russ's methodology there um we have offered a suggestion

[3:31:51] Trustee Luckham: about that per $100,000,

[3:31:55] Trustee Luckham: there would be X number of dollar increase.

[3:31:58] Trustee Luckham: And that's what I think has helped in the past

[3:32:02] Trustee Luckham: and is maybe a little bit more accurate.

[3:32:04] Trustee Luckham: And so I'm presuming that that is also possible

[3:32:08] Trustee Luckham: to provide those numbers once you get closer

[3:32:11] Trustee Luckham: to understanding what the assessed values are.

[3:32:15] Voice 9: So that is something that historically we've not provided.

[3:32:17] Voice 9: That's a question that's always been asked of the trust

[3:32:20] Voice 9: and it's not been something that has been put forward we can we can make that estimate what

[3:32:28] Voice 9: I would caution is there's a lot of data points that are not available at the time that we will

[3:32:34] Voice 9: be doing that calculation such that what we communicate during the time of consultation

[3:32:38] Voice 9: may not be what actually transpires if we want to provide an estimate just as a way to facilitate

[3:32:46] Voice 9: greater conversation and understanding amongst Islanders,

[3:32:50] Voice 9: we can absolutely do that.

[3:32:51] Voice 9: As long as there's understanding that it is an estimate,

[3:32:53] Voice 9: it's not a perfect science because there is data

[3:32:56] Voice 9: that we just simply don't have at this time.

[3:33:00] Voice 9: But, you know, as director Freider indicates,

[3:33:02] Voice 9: the public consultation process is coming up.

[3:33:04] Voice 9: Financial planning committee will be reviewing the documents

[3:33:07] Voice 9: that will be shared with the public.

[3:33:08] Voice 9: And that's the time when we can massage the messaging

[3:33:11] Voice 9: and look at different ways of presenting the financial data

[3:33:14] Voice 9: that will be more useful.

[3:33:15] Voice 9: Okay,

[3:33:17] Trustee Luckham: thank you. So I'm going to go back to my speakers list. I think Susan Yates is next, and then followed by Kate Reeves-Damper, Oland, and Morrison.

[3:33:25] Voice 37: Thank you, Chair DeLacombe. And Julia, I should have asked you this question when you were doing the budget assumptions and principles. Just very quickly, the Provincial Unrestricted Grant, is that still at about 2% of the budget?

[3:33:44] Voice 37: budget or do

[3:33:45] Voice 9: we know? So it remains at historical values of $180,000 so as the budget grows the

[3:33:52] Voice 9: percentage that it makes up if the budget shrinks so it's probably slightly below two percent

[3:33:58] Voice 9: at this point.

[3:33:59] Voice 37: And can you tell me how many years it's been static?

[3:34:06] Voice 9: We do have that information I'd

[3:34:08] Voice 9: have to look it up

[3:34:09] Voice 37: thank you forever

[3:34:11] Trustee Luckham: and we did get an extra top up though later on it's just

[3:34:15] Trustee Luckham: kind of strange that doesn't help us because i should plan you know it doesn't take me stanford

[3:34:21] Trustee Stamford: yeah i don't want to belabor this but i just looked at my last uh rural tax assessment

[3:34:27] Trustee Stamford: and just be perfectly transparent my house is valued assessed last year at six hundred thousand

[3:34:34] Trustee Stamford: I paid $315 in Islands Trust tax.

[3:34:40] Trustee Stamford: So that would mean that with a 7, I put an 8% increase, I'd be paying an extra $25.

[3:34:48] Trustee Stamford: But I expect that our assessments are going to look very different come January 1st.

[3:34:53] Trustee Stamford: So, and the percentages change between different local trust committees, because that's how

[3:35:01] Trustee Stamford: their overall rural tax.

[3:35:02] Trustee Stamford: There's different items in them. So I really emphasize how difficult it is to calculate till you've got your assessment. But that's the kind of numbers you're looking at is overall $600,000 value, $25 increase. And also when I talk to my constituents, I always talk about the increase in their assessed value and what that's done. That is really the driver for their increase.

[3:35:28] Trustee Stamford: increase. So that's one of the ways I look at it. And I also want to remind people that part of our

[3:35:35] Trustee Stamford: overall budget includes grants. And those grants are bigger in the last few years. And that's those

[3:35:43] Trustee Stamford: species at risk grants, they do sit inside that budget.

[3:35:48] Voice 21: Thank you. Okay, please. Myri Boland.

[3:35:56] Voice 42: Hi, I just want to speak to a couple of things that were discussed at the Financial Planning

[3:36:01] Voice 42: committee. One was the idea of discretionary versus non-discretionary. Many people have

[3:36:11] Voice 42: absolutely no idea how much of the Islands Trust budget has built up over years and years and years

[3:36:18] Voice 42: in operating expenses. And when they look at the total number, they think that we can reduce that

[3:36:26] Voice 42: significantly. I mean, they don't just want the budget to stop going up. They want the budget to

[3:36:30] Voice 42: actively go down and they don't actually realize that you know operating expenses are a fixed cost

[3:36:39] Voice 42: over which you know we could discuss you know 15 000 for secretariat expenses

[3:36:45] Voice 42: but we now have 62 63 people working for the trust and i also at the at the village planning

[3:36:56] Voice 42: planning committee there was a discussion about the fact should we defer a number of items like

[3:37:01] Voice 42: the local trust area projects the trust policy statement just defer them completely for a year

[3:37:07] Voice 42: while um arguably the trust focuses on the recommendations of the governance committee

[3:37:15] Voice 42: and basically trying to um you know even things like regional planning that the regional planning

[3:37:24] Voice 42: team is has just been formed so there are a lot of changes and suggestions around how to form

[3:37:31] Voice 42: working groups and working committees and those things didn't go ahead but but people actually

[3:37:39] Voice 42: said why don't we start with the non-discretionary money and add things back in one at a time

[3:37:46] Voice 42: and allow people to debate them and so that's just an angle on it I think when you go out to

[3:37:53] Voice 42: public feedback you give people the impression that they can influence every element of what's

[3:37:58] Voice 42: put on the table and they cannot and we struggle to do that too without really a governance committee

[3:38:07] Voice 42: overhaul to look at why are we here what are we doing in the province to kind of clarify some

[3:38:12] Voice 42: issues so we are really kind of doomed basically um to fiddling around the edges when you know

[3:38:21] Voice 42: there's a big elephant piece in the room that has to be tackled, or not, but we should explain

[3:38:27] Voice 42: more clearly to people what the bottom line is. Thank you.

[3:38:32] Voice 21: Thank you, Mayarid. Deb Morrison,

[3:38:37] Voice 21: my next speaker.

[3:38:39] Trustee Morrison: Thank you. So there's two or three sort of big veins of thinking that we're

[3:38:46] Trustee Morrison: doing here um i think i i first want to maybe pull off what mary is saying around discretionary

[3:38:55] Trustee Morrison: funds and i believe this is also what russ is um naming as firm um things within the budget

[3:39:01] Trustee Morrison: and the idea that there are things that because of collective agreements because of um just general

[3:39:09] Trustee Morrison: um um you know feeling among staff too like i think we have to consider that it's difficult

[3:39:17] Trustee Morrison: to get staff in this area and so to it's like for for staff well-being and and um you know getting

[3:39:23] Trustee Morrison: the the goals done that we have um with our staff that we actually don't suddenly slash all the the

[3:39:30] Trustee Morrison: you know budget in half and then not have enough to pay everybody so that there there's a juggle

[3:39:36] Trustee Morrison: of different things going on here um i think that one of the things i would like to see to be able

[3:39:43] Trustee Morrison: able to help with the reporting and that it helps with these impacts for these changes

[3:39:47] Trustee Morrison: is back to Joe's point. I think that we need reporting that doesn't create a black box for

[3:39:56] Trustee Morrison: these firm discretionary pieces, but that actually weaves them into the work of the trust. So I have

[3:40:03] Trustee Morrison: a project on groundwater. I have a percentage allocation of staff that is allocated to that.

[3:40:08] Trustee Morrison: I can see clearly that costs X amount. I have assigned amounts that are for consultants, and I can see clearly that in total, the groundwater mapping project costs X, some in staff resources, some in these discretionary funds.

[3:40:23] Trustee Morrison: That helps us as a communication tool when we go out to our communities to be able to say, clearly, here are the different projects, here is the unpacking of staff costs across these projects, so that it is not a black box and it's really clear to people what they're getting for what work they're doing.

[3:40:42] Trustee Morrison: We can name that these staff costs are firm, and that these other pieces are not, but frankly, all of it is somewhat subject to electoral approval, like our approval as elected officials.

[3:40:58] Trustee Morrison: And it's our responsibility to say, you know, if these projects are not what we need, and we need other work, then we pull staff off these projects, the discretionary funding goes away, and they do other things.

[3:41:10] Trustee Morrison: or we cut out all consultants and whatever i don't we don't have to micromanage we just say

[3:41:16] Trustee Morrison: this is the amount of money we have and that's where we go so i i guess i question a little bit

[3:41:21] Trustee Morrison: the nature of the firmness and i know that's not necessarily going to be a popular opinion

[3:41:26] Trustee Morrison: and then the last one in terms of the messaging i actually think we need to do that in the session

[3:41:32] Trustee Morrison: maybe later this week because there's multiple things that i've heard around naming like kate

[3:41:39] Trustee Morrison: Louise's comment around assessment increases and helping communicate that as part of the increases

[3:41:44] Trustee Morrison: in taxes that the BC government is still only contributing a diminishing component of the

[3:41:50] Trustee Morrison: budget because they haven't actually stepped up to fund things that they should be that and I mean

[3:41:56] Trustee Morrison: we can use this as an advocacy moment for the BC government you know that you know OCPs are getting

[3:42:02] Trustee Morrison: redone land use bylaws are getting reformed you know communities are engaged there's lots of

[3:42:06] Trustee Morrison: activities that we're funding and we need to name them because i got to tell you on north pender

[3:42:12] Trustee Morrison: it's going to be a total nightmare to get a budget increase passed and you're going to get like

[3:42:18] Trustee Morrison: 2300 people writing to you to tell you that and then what are you going to do with that

[3:42:21] Trustee Morrison: information in march so just let's think about that clearly thank

[3:42:27] Voice 19: you um trustee bernardo

[3:42:30] Voice 19: of there

[3:42:35] Trustee Bernardo: i actually got the unmute button done the first time um one thing that i i i'm trying

[3:42:45] Trustee Bernardo: to think clearly about this but one of the things that we're supposed to be doing today as i

[3:42:50] Trustee Bernardo: understand it is uh approving a budget that is supposed to go out for public consultation and

[3:42:56] Trustee Bernardo: what we've talked about maybe over the last 15 minutes is we're essentially talking about

[3:43:02] Trustee Bernardo: approving a document that is not particularly transparent, sending that out for public

[3:43:08] Trustee Bernardo: consultation, and somehow we expect that we're going to get something of value out of that,

[3:43:14] Trustee Bernardo: as opposed to simply confusing and stressing people out by saying, by the way, your taxes

[3:43:19] Trustee Bernardo: are going to go up by 8% or 16%, depending on where you live. And to me, that just raises

[3:43:29] Trustee Bernardo: is a very large question about the whole process the public consultation aspect of it what strikes

[3:43:38] Trustee Bernardo: me as a newcomer is kind of like frankly weird that we're going to gauge public consultation

[3:43:44] Trustee Bernardo: in a budget that basically we don't understand as trustees and that we're not able to explain to

[3:43:53] Trustee Bernardo: people what it actually means but let's go ahead and consult any now that seven hour financial

[3:44:03] Trustee Bernardo: planning committee meeting we had as a newcomer was a very perplexing perplexing experience for

[3:44:09] Trustee Bernardo: me the draft budget as julia explained as it was presented to us you know it was clear it projected

[3:44:18] Trustee Bernardo: that there was going to be a 10 percent revenue shortfall and if you go through the numbers in

[3:44:22] Trustee Bernardo: that, and I stand to be corrected, virtually all of that shortfall is attributable to the fact that

[3:44:29] Trustee Bernardo: salary increases have occurred as a result of the collective bargaining agreement. There's nothing

[3:44:37] Trustee Bernardo: we can do about that. And it's not for us to second guess it or criticize it. People deserve

[3:44:42] Trustee Bernardo: to be paid what they deserve to be paid. And I think we can just take that as an objective number

[3:44:49] Trustee Bernardo: and we're just going to have to live with it and so and there's no point complaining about it or

[3:44:52] Trustee Bernardo: or feeding into people's prejudices about that but the fact remains that as a result of that

[3:45:00] Trustee Bernardo: we have this large revenue shortfall so when we were at that meeting we're presented with

[3:45:06] Trustee Bernardo: a lot of important detail but what we didn't have was a sufficient opportunity to fully consider

[3:45:14] Trustee Bernardo: how we might be able to deal with that shortfall or what kind of specific advice that we might

[3:45:19] Trustee Bernardo: suggest to the trust council regarding the issue instead what happened was that we were basically

[3:45:26] Trustee Bernardo: reduced to trying to do stuff on the fly you know we're basically looking for cuts on the fly

[3:45:31] Trustee Bernardo: and that's what we did but we didn't have enough time to do that either

[3:45:36] Trustee Bernardo: now you know i don't think i'm saying anything new to say that's not how a budget should be

[3:45:41] Trustee Bernardo: devised that's you know when a job requires close attention to detail

[3:45:46] Trustee Bernardo: tail basically winging it just invites arbitrary and incomplete results and from my perspective

[3:45:54] Trustee Bernardo: this budget that the fpc is submitting to the trust council for approval for public consultation

[3:46:04] Trustee Bernardo: uh is um comes with an assumption i think an implicit assumption that when we send it out

[3:46:12] Trustee Bernardo: to the public that we've got everything right but but that's actually not true we're just

[3:46:17] Trustee Bernardo: the Financial Planning Committee has brought this budget forward for consideration to the

[3:46:23] Trustee Bernardo: Trust Council because we didn't have any choice. It's how the process works. So it's not coming

[3:46:29] Trustee Bernardo: with any kind of warranty as to quality from the FPC, I'll tell you that. The fact remains that

[3:46:35] Trustee Bernardo: the FPC didn't have an opportunity to address the revenue shortfall in a principled way.

[3:46:41] Trustee Bernardo: And I want to be clear here, I'm not faulting anybody about this. I'm coming at this as a

[3:46:47] Trustee Bernardo: as a newcomer and looking at a process and uh and just being really bewildered by the process

[3:46:56] Trustee Bernardo: and i think that surfaces a really important consideration which is any budget's always about

[3:47:02] Trustee Bernardo: how do you best allocate scarce resources if resources aren't scarce you don't need a budget

[3:47:07] Trustee Bernardo: you just do what you want well we can't do that that's the number one thing we have to face up to

[3:47:12] Trustee Bernardo: too, as the Trust Council. There are limits. I'm not saying what they are. I don't know what they

[3:47:19] Trustee Bernardo: are. But when we look at the fact that there are limits, that's fundamentally a policy decision.

[3:47:25] Trustee Bernardo: And in fact, funding is where the rubber hits the road when it comes to policy-wise. So what I'm

[3:47:30] Trustee Bernardo: getting at is this. It's pretty simple. The Trust Council's role in the budget approval process

[3:47:34] Trustee Bernardo: is more than just getting into the formal business of chatting for a couple of hours and then voting

[3:47:42] Trustee Bernardo: voting for and against, depending on how you feel about it that day, or at least it shouldn't be

[3:47:46] Trustee Bernardo: that. Our more important function, I think, is undertaking this difficult exercise of making

[3:47:53] Trustee Bernardo: decisions that are inherently unhappy, unhappy choices about what we can afford and what we

[3:48:02] Trustee Bernardo: can't afford. And I'm a little concerned that what's going to happen at this Trust Council

[3:48:06] Trustee Bernardo: meeting is going to be the same thing that happened at the Financial Planning Committee

[3:48:10] Trustee Bernardo: meeting we're going to talk back and forth in a sort of semi-coherent way about it but not in a

[3:48:15] Trustee Bernardo: rigorous way and not in a complete way and at the end we're going to end up with a frankly a kind of

[3:48:21] Trustee Bernardo: arbitrary collection of things of changes to a budget that was very professionally put together

[3:48:28] Trustee Bernardo: but where we as trustees haven't done our job in in being very rigorous about what goes to the

[3:48:34] Trustee Bernardo: public and it's just going to be whatever goes to the public and it's going to provoke people's

[3:48:39] Trustee Bernardo: reactions without us even understanding it so i'm sorry to be so emphatic about this but i have real

[3:48:45] Trustee Bernardo: reservations about this whole process and i know we're not going to fix that process today but i

[3:48:51] Trustee Bernardo: want to put that out as a marker that we need to do some serious thinking about how we do this

[3:48:58] Trustee Bernardo: about this whole process about how we budget and how we plant uh thank you for indulging thank you

[3:49:06] Trustee Luckham: David Graham is next and I'll just give you a flag we're at 10 minutes to five

[3:49:13] Trustee Luckham: there's a number of things to proceed with we certainly got some time tomorrow that we can

[3:49:18] Trustee Luckham: manipulate but changes are made by motion I'm going to say that oh David Graham thank you chair

[3:49:28] Voice 16: and thank you Joe for articulating the struggle that I think as a new trustee and as a new member

[3:49:35] Voice 16: of the Financial Planning Committee, I also felt the same way. I don't think we had the tools

[3:49:42] Voice 16: to make that decision. One of the problems is we've come quite late in the budget cycle. I think

[3:49:48] Voice 16: that was the biggest problem, is that we're, what, two-thirds or perhaps even three-quarters

[3:49:52] Voice 16: of the way through this budget cycle, and that's not the time to be doing some of these major cuts

[3:49:57] Voice 16: some major decisions that we had to do. In past budget discussions, previous as a trustee,

[3:50:06] Voice 16: we had the opportunity to look at the non-discretion versus the discretion, and we

[3:50:12] Voice 16: could see where we start. We start with the increases to the budget that we have no control

[3:50:19] Voice 16: over, which are primarily wages, and lease increases, and the inflation in supplies,

[3:50:25] Voice 16: applies, that type of thing. And then as department heads put their requests through, and these are

[3:50:30] Voice 16: always valid requests. And their job, of course, is to help us preserve and protect. And almost

[3:50:37] Voice 16: everything that's in the budget would, in fact, further the protection of these islands and the

[3:50:43] Voice 16: resources that we have. But they all come with a cost. And so as the political arbiters of that

[3:50:49] Voice 16: that increase we we at an early stage in the budget discussion we need to see the actual

[3:50:55] Voice 16: costs of each of these proposed budget changes and that gives us a a measured and and calm way

[3:51:01] Voice 16: of the of looking at the budget so that when we reach the three-quarter or two-thirds position

[3:51:06] Voice 16: of the of the trust of the budget discussion we're almost done we're just fine-tuning at that point

[3:51:11] Voice 16: so i it feels a little late in the game um but perhaps next time we can we can start uh with a

[3:51:18] Voice 16: a more reasonable approach.

[3:51:21] Voice 16: Thank you.

[3:51:25] Trustee Luckham: Thank you, David.

[3:51:26] Trustee Luckham: Graham, I don't see any other hands up at this time.

[3:51:31] Voice 29: Director Bates has her hand up, Chair.

[3:51:34] Trustee Luckham: Oh, okay, go ahead.

[3:51:39] Voice 9: So just as my plug in response to Trustee Graham's comments

[3:51:44] Voice 9: and also Trustee Bernardo,

[3:51:47] Voice 9: the budget cycle each year is a timeline that's approved

[3:51:50] Voice 9: by financial planning committee.

[3:51:52] Voice 9: committee. Those timelines tend to go to financial planning committee in August for their review and

[3:51:57] Voice 9: approval. So I would just suggest to all the financial planning committee members that if

[3:52:02] Voice 9: you wish to see a revised timeline and you wish to see something earlier, it would be great to

[3:52:07] Voice 9: bring it up at a meeting coming up shortly, perhaps the next financial planning committee,

[3:52:12] Voice 9: so that we can plan to bring forward revised timelines earlier if that's something that

[3:52:17] Voice 9: financial planning committee and trust council wish to undertake. And, you know, certainly this

[3:52:21] Voice 9: this year is more crunch than any other year,

[3:52:24] Voice 9: given it was an election year.

[3:52:26] Voice 9: We normally would have a consolidated budget

[3:52:28] Voice 9: in October to look at,

[3:52:30] Voice 9: but if that's still too much of a crunch

[3:52:32] Voice 9: for current council, then certainly we can amend that

[3:52:35] Voice 9: at the wish of SBC.

[3:52:38] Trustee Luckham: Thank you for that, Julia.

[3:52:40] Voice 17: CAO Hudson-Pillard.

[3:52:42] Voice 17: You know how you're budgeting for your family or anything,

[3:52:46] Voice 17: if you're a quarter of the year into your spend

[3:52:50] Voice 25: end

[3:52:50] Voice 17: and you start budgeting for the next year, it starts to make the budgeting process itself

[3:52:55] Voice 17: somewhat arbitrary. So I think when we start budgeting in August, we're just through our

[3:53:02] Voice 17: first quarter, April, May, June, right? So those principles get established. I think a great point

[3:53:10] Voice 17: of reflection is the decision-making process improving and the values associated with that,

[3:53:17] Voice 17: as opposed to an extension of the timeline because if we extend the timeline

[3:53:21] Voice 17: before the budget's delivered delivered for the year before it's not it's not going to be

[3:53:26] Voice 17: realistic um so um i this is a great conversation it's something as a staff we're always challenged

[3:53:34] Voice 17: with i when i i'll just give you 30 more seconds of of um of thinking here when i

[3:53:40] Voice 17: came from a regional district it's a very different scenario you are unique um you do not

[3:53:47] Voice 17: Every regional district and local government has a public responsibility to go out and publicly consult.

[3:53:53] Voice 17: You do not.

[3:53:57] Voice 17: You don't have discrete bundles of services that regional districts and municipalities have the convenience of going out and saying,

[3:54:07] Voice 17: we're going to build a pool, we're going to get a new park, we're going to do these various things.

[3:54:12] Voice 17: you've got basically one service that you deliver so it's very hard to communicate the nature of

[3:54:18] Voice 17: that service in a way that's explicable um at tax time so um i really appreciate the challenge

[3:54:26] Voice 17: associated with that and any ideas around increasing the value and the decision making

[3:54:33] Voice 17: process and when it should be um by all means we can amend it to your satisfaction

[3:54:39] Voice 17: Okay thanks

[3:54:42] Voice 21: for that too Russ. Then we go to Marie Boland,

[3:54:48] Trustee Luckham: Joe Bernardo again and Laura Patrick.

[3:54:51] Voice 42: Joe had his hand up before me and got missed the last time so I'll defer to Joe and I can follow up.

Island Trust Council Quarterly Minutes 
December 6-8, 2022 ADOPTED Page 1 of 13 
 
 
Trust Council 
Minutes of Regular Meeting 
 
Date:  
Location:  
December 6-8, 2022 
Electronic Meeting/Islands Trust Boardroom 
200 - 1627 Fort Street, Victoria, BC 
 
Executive Present: 
 
 
 
 
Trustees Present: 
1. Peter Luckham, Chair, Thetis Island (Victoria boardroom) 
2. Tobi Elliott, Vice-Chair, Gabriola Island 
3. David Maude, Vice-Chair, Mayne Island 
4. Tim Peterson, Vice-Chair, Lasqueti Island 
 
5. Sam Borthwick, Denman Island  
6. David Graham, Denman Island  
7. Dag Falck, South Pender Island 
8. Ken Hunter, Thetis Island  
9. Deb Morrison, North Pender Island 
10. Joe Bernardo, Keats/Gambier Island 
11. Kate-Louise Stamford, Gambier Island  
12. Susan Yates, Gabriola Island (Victoria boardroom) 
13. Alex Allen, Hornby Island  
14. Kristina Evans, South Pender Island  
 
15. Sue Ellen Fast, Bowen Island Municipality 
 
16. Grant Scott, Hornby Island (regrets) 
17. Mikaila Lironi, Lasqueti Island 
 
18. Laura Patrick, Salt Spring Island  
 
19. Mairead Boland, Saturna Island  
 
20. Lee Middleton, Saturna Island  
 
21. Ben Mabberley, Galiano Island  
 
22. Aaron Campbell, North Pender Island  
 
23. Jamie Harris, North Pender Islands Trust 
24. Lisa Gauvreau, Galiano Island 
25. Judi Gedye, Bowen Island Municipality 
26. Jeanine Dodds, Mayne Island 
 
Staff Present:   Chief Administrative Officer, Russ Hotsenpiller (Victoria boardroom) 
Director, Legislative Services, David Marlor (Victoria boardroom) 
Director, Trust Area Services, Clare Frater (Victoria boardroom) 
Director, Administrative Service, Julia Mobbs  
Director, Planning Services, Stefan Cermak  
Senior Policy Advisor, Dilani Hippola  
Executive Coordinator/Recorder, Lori Foster (Victoria boardroom) 
 
 
 
 
 

 
Island Trust Council Quarterly Minutes 
December 6-8, 2022 ADOPTED Page 2 of 13 
 
Tuesday, December 6, 2022 
 
The meeting was conducted electronically from the Victoria boardroom where the public could see and 
hear the proceedings which were recorded, livestreamed and made available for electronic attendance. 
 
It was noted there were 87 total livestream views on Tuesday, December 6, which included the 7:00 
p.m. Delegations/Public Comment evening session. 
 
1. CALL TO ORDER 
 
 Chair Luckham called the meeting to order at 1:01 p.m. stating gratitude to work and live on 
Coast Salish First Nations traditional and treaty territory.  He recognized the work of Maynard 
Johnny Jr., Indigenous artist, whose work adorned the shirt he was wearing and Forbes Hall on 
Thetis Island, depicting stories of Thunderbird, Wolf and Human. 
 
Chair Luckham conducted a roll call, there were 25 trustees present offering First Nations land 
acknowledgements. 
 
Trustee Scott sent regrets, that he would be unable to attend the 3-day meeting. 
 
2. APPROVAL OF AGENDA 
 
Discussion ensued on: 
 That the minutes of the November Trust Council meeting were not on the agenda,  
 Allowing more time for disposition of delegations, 
 Addition of Governance Committee elections late item 4.5 circulated. 
 
By general consent, the agenda approved, with the addition of late item 4.5 Governance 
Committee elections. 
 
3. GENERAL BUSINESS ARISING 
 
3.1 Trust Council Follow Up Action List 
 
Receive for information. 
 
3.2 September Trust Council draft minutes 
 
It was noted that these are last term’s council’s minutes. 
 
By general consent, the September Trust Council draft minutes were adopted as 
presented. 
 
3.3 Trustee Round Table 
 
Trustees spoke in anticipation of holding their first local trust committee meetings and 
the work ahead in the coming new year. 
 
 

 
Island Trust Council Quarterly Minutes 
December 6-8, 2022 ADOPTED Page 3 of 13 
 
 4. EXECUTIVE 
 
4.1 Council Committee Ratification for 2022-2026 - RFD 
 
Chair Luckham spoke to the ratification of the council committee appointments as 
presented in the request for decision (RFD).   
 
Chair Luckham called for further expressions of interest to the standing committees. 
 
Trustees Boland, Lironi and Morrison expressed interest in appointment to the Regional 
Planning Committee. 
 
TC-2022-137 
It was Moved by Trustee Luckham and Seconded by Trustee Yates, 
THAT Trust Council ratify the following appointments to Trust Programs Committee, 
Regional Planning Committee and Financial Planning Committee:  
1. Trust Programs Committee (TPC): Sam Borthwick, Kristina Evans, Alex Allen, 
Jamie Harris, Tim Peterson (EC appointment), Sue Ellen Fast, Chair Luckham 
(ex-officio) 
2. Regional Planning Committee (RPC): Laura Patrick, Aaron Campbell, Alex Allen, 
David Graham, Sam Borthwick,  Tobi Elliott (EC appointment), Chair Luckham 
(ex-officio), Mairead Boland, Mikaila Lironi, Deb Morrison. 
3. Financial Planning Committee (FPC): Mairead Boland, Joe Bernardo, David 
Graham, TPC representative (vacant), RPC representative (vacant), David 
Maude (EC) Tim Peterson (EC), Tobi Elliott (EC), Peter Luckham (EC). 
CARRIED 
 
4.2 Notice of Motion from Previous Meeting 
 
4.2.1 Report on potential new Reconciliation Committee - Trustee Elliott - RFD 
 
Trustee Elliott spoke to the request for decision (RFD) as presented. 
 
TC-2022-138 
It was Moved by Trustee Elliott and Seconded by Trustee Yates, 
That Trust Council request staff to prepare a report regarding options for 
resourcing and supporting a new Select Committee on Reconciliation, with 
recommendations as to how the Select Committee on Reconciliation’s terms of 
reference, composition and purpose would be determined. 
 
TC-2022-139 
It was Moved by Trustee Morrison and Seconded by Trustee Patrick, 
That motion TC-2022-138 be amended to include “by the March 2023 Trust 
Council meeting” after the word report. 
CARRIED 
 
 
 
 

 
Island Trust Council Quarterly Minutes 
December 6-8, 2022 ADOPTED Page 4 of 13 
 
TC-2022-140 
It was Moved by Trustee Morrison and Seconded by Trustee Boland, 
That the discussion on amended motion TC-2022-138 be postponed until after 
the reconciliation discussion tomorrow. 
CARRIED 
 
4.2.2 In-person Trust Council meetings in 2023-24 - Trustee Yates - RFD 
 
Trustee Yates spoke to the request for decision (RFD) as presented.  Discussion 
ensued. 
 
TC-2022-141 
It was Moved by Trustee Yates and Seconded by Trustee Maude, 
That Trust Council ensure that the 2023/24 Budget allows for four in-person 
Council meetings.  
CARRIED 
 
The meeting recessed at 3:05 p.m. and reconvened at 3:15 p.m. 
 
By general consent, item 5.1 was addressed next. 
 
5.1 Policy Statement Amendment Project Overview - Session Outline 
 
Senior Policy Advisor Hippola presented a PowerPoint titled “Islands 2050 Policy 
Statement Amendment Project Orientation Session for Trust Council 2022-2026. 
 
Trustee Morrison, last term’s Chair of Trust Programs Committee, encouraged all 
trustees to review the current project charter. 
 
By general consent, item 6. was addressed next. 
 
6. BUSINESS 
 
Director of Administrative Services Mobbs spoke to the following items as presented. 
 
6.1 Financial Planning Committee Work Program 
 
TC-2022-142 
It was Moved by Trustee Peterson and Seconded by Trustee Yates, 
That Trust Council approve Financial Planning Committee's work program as presented. 
 
CARRIED 
6.2 Q2 Financial Report to September 30, 2022 – RFD 
 
TC-2022-143 
It was Moved by Trustee Yates and Seconded by Trustee Boland, 
That Trust Council approve the September 30, 2022, Financial Report as presented. 
 
CARRIED 

 
Island Trust Council Quarterly Minutes 
December 6-8, 2022 ADOPTED Page 5 of 13 
 
6.3 Q2 Financial Forecast – BRF 
 
The Financial Forecast as at September 30, 2022 was received for information. 
 
6.4 Draft 2023/24 Budget Review 
 
DAS Mobbs spoke to the budget as presented in the following items.   
6.4.1 Budget Session Outline 
6.4.2 Budget Assumptions and Principles - Briefing 
6.4.3 Summary of Budget Amendments by FPC – BRF 
 
Questions and answers followed. 
 
At 5:00 p.m., Trustee Allen left the meeting. 
 
Discussion ensued on the budget process, strategic planning, public engagement and a 
zero percent increase in taxes. 
 
The meeting recessed for a break at 5:17 p.m.  
 
The meeting reconvened at 7:00 p.m. 
 
There were 12 members of the public attending electronically. 
 
7. DELEGATIONS / PUBLIC COMMENT 
 
The following delegation presentations, as presented in the agenda package, were heard: 
 
7.1 David Dunnison - A review of carbon storage and carbon storage potential within the 
Islands Trust Area 
 
7.2 Mielle Chandler - Democracy, peace and the bylaw enforcement system 
 
7.3 Mary Beth Rondeau - Reducing our carbon footprint and promoting resilience and 
adaptability 
 
7.4 Michael Sketch – Trust Policy Statement Rewrite 
 
7.5 Public Comments 
 
Chair Luckham opened the floor to public comments. 
 
Maxine Leichter made seven recommendations on how to control the budget 1. not 
adding further staff positions 2. implementation of only one project per local trust 
committee 3. hold only two in-person council meetings 4. cut the budget on public 
engagement 5. strict limits on the number of advocacy items 6. don’t add another 
committee for First Nations 7. conduct a management review on more ways to save 
money. 
 

 
Island Trust Council Quarterly Minutes 
December 6-8, 2022 ADOPTED Page 6 of 13 
 
Dori Howard spoke in support of Mielle Chandler’s delegation presentation on bylaw 
enforcement and halting bylaw enforcement. 
 
Jennifer Margison spoke in support of Michael Sketch’s delegation regarding the Policy 
Statement amendment project. 
 
Dale Chandler spoke in support of a public inquiry into bylaw enforcement practices and 
halting all bylaw enforcement. 
 
By general consent, the meeting was recessed for the day at 8:30 p.m. 
 
Wednesday, December 7, 2022 
 
It was noted there were 87 livestream views on December 7
th
 and four electronic attendees. 
 
Chair Luckham reconvened the meeting at 9:01 a.m. noting a quorum of 24 trustees present.  Trustees 
Bernardo and Scott sent regrets. 
 
Chair Luckham continued with agenda item 6.4.4. 
 
Director of Administrative Services (DAS) Mobbs reviewed and spoke to the following items, and 
answered trustee questions. 
6.4.4 Draft 2023/24 Budget Overview - BRF 
6.4.5 Budget Detail, Numeric 
6.4.6 Strategic Plan Projects - Budget Requests 
6.4.7 LTC Projects - Budget Requests and Feasibility 
6.4.8 Operational Projects & Staffing - Budget Requests 
6.4.9 ITC Board - Budget Request 
6.4.10 Business Cases Not Advanced 
 
By general consent, item 8.2 was addressed next. 
 
8.2 First Nations Session / Reconciliation Action Plan - Session Outline 
 
Reece Harding, legal council with Young Anderson, presented a PowerPoint titled “Local 
Governments and Indigenous Peoples: Some Foundational Legal Principles” which was 
made available to trustees. 
 
The meeting recessed for a break at 11:05 a.m. and reconvened at 11:15 a.m. 
 
A question and answer session followed.  Comments followed on capacity funding, the 
referral process, fee simple lands and Crown land. 
 
The meeting recessed for lunch at 11:52 a.m. and reconvened at 12:50 p.m. 
 

 
Island Trust Council Quarterly Minutes 
December 6-8, 2022 ADOPTED Page 7 of 13 
 
By general consent, item 4.5 was addressed next. 
 
4.5 Election of Chair of the Governance Committee - RFD  
 
Chair Luckham spoke to the request for decision which was circulated as a late item. 
 
Discussion followed. 
 
TC-2022-144 
It was Moved by Trustee Luckham and Seconded by Trustee Yates, 
That Trust Council adopt amended Trust Council Policy 2.3.1 [Council Committee 
System] dated December 6, 2022 that specifies that the Chair of the Governance 
Committee be elected by Trust Council from amongst its membership.  
DEFEATED 
By general consent, item 8.5 was addressed next. 
 
8.5 Governance Committee Election - Session Outline 
 
Director of Legislative Services (DLS) spoke to the election process. 
 
By general consent, item 8.5 was deferred until Trustee Bernardo could join the 
meeting. 
 
By general consent, Chair Luckham continued with a speakers list addressing budget 
business cases under item 6.4.4. 
 
At 2:00 p.m., Trustee Bernardo joined the meeting. 
 
DLS Marlor continued with the elections process for the Governance Committee.  
 
DLS Marlor called three times for nominations which were recorded as follows: 
 
Nominee Moved by: Seconded by: Accepted (Yes/No) 
Bernardo Morrison Campbell Yes 
Stamford Peterson Yates Yes 
Evans Falck Fast Yes 
Harris Boland Dodds Yes 
Morrison Mabberley Bernardo Yes 
Gedye Fast Yates Yes 
Middleton Evans Mabberley Yes 
Patrick Elliott Yate Yes 
Falck Campbell Dodds Yes 
Peterson Allen Boland Yes 
Campbell Falck Boland Yes 
 
 
 
 
 

 
Island Trust Council Quarterly Minutes 
December 6-8, 2022 ADOPTED Page 8 of 13 
 
TC-2022-145 
It was Moved by Trustee Luckham and Seconded by Trustee Morrison, 
That Trustee Maude be appointed scrutineer for this ballot. 
CARRIED 
 
The meeting recessed for a break at 3:10 p.m. and reconvened at 3:25 p.m. 
 
Chair Luckham announced that the electronic ballots for the election of the Governance 
Committee were now distributed and called on trustees to vote. 
 
DLS Marlor and Trustee Maude met in a separate electronic meeting to count the votes 
for the election of the Governance Committee. 
 
By general consent, Trust Council continued discussing budget business cases as 
presented. 
 
TC-2022-146 
It was Moved by Trustee Middleton and Seconded by Trustee Boland, 
That the draft budget be referred back to Financial Planning Committee with a request 
they re-draft the budget to the status quo for presentation back to the March Trust 
Council. 
 
TC-2022-147 
It was Moved by Trustee Middleton and Seconded by Trustee Campbell, 
That TC-2022-146 be amended by replacing the words status quo with “to reflect 
approved fiscal 2022/23 spending levels, plus an amount for inflation as represented by 
the Statistics Canada December CPI report.” 
CARRIED 
 
Chair Luckham called the vote on TC-2022-146 as amended.  
 
TC-2022-146 (as amended) 
That the draft budget be referred back to Financial Planning Committee with a request 
they re-draft the budget to reflect approved fiscal 2022/23 spending levels, plus an 
amount for inflation as represented by the Statistics Canada December CPI report. 
 
DEFEATED 
 
By general consent, Trust Council addressed the Governance Committee election results 
next. 
 
DLS Marlor announced that there was a tie for the seventh position, therefore a further 
election would be held between two tied candidates to determine a winner. He further 
advised thatballots had been emailed to all trustees which would be counted by the 
scrutineer and himself. 
 
Chair Luckham asked trustees to vote on the tie-breaker, the results pending. 
 
By general consent, Trust Council continued with budget discussions. 

 
Island Trust Council Quarterly Minutes 
December 6-8, 2022 ADOPTED Page 9 of 13 
 
 
TC-2022-148 
It was Moved by Trustee Graham and Seconded by Trustee Peterson, 
That Trust Council direct Staff to draw a further $79,000 from General Revenue Surplus 
Fund to reduce the shortfall in the draft 2023/2024 budget, and that this surplus draw 
be allocated to the cost of the Accessibility Plan Development ($2,500), with the 
remainder allocated to non-planning staff salaries to acknowledge the higher than 
anticipated increase to union staff salaries in the new BCGEU agreement. 
CARRIED 
 
TC-2022-149 
It was Moved by Trustee Morrison and Seconded by Trustee Yates, 
That Trust Council direct Financial Planning Committee to approve a revised draft 
budget and process for public engagement. 
CARRIED 
 
Trustee Allen left the meeting at 5:15 p.m. 
 
By general consent, Trust Council addressed the results of the Governance Committee 
next. 
 
DLS Marlor announced the following seven trustees were elected to the Governance 
Committee: Stamford, Bernardo, Gedye, Harris, Middleton, Peterson and Patrick. 
 
By general consent, the meeting recessed for the day at 5:39 p.m. 
Thursday, December 8, 2022 
 
Chair Luckham reconvened the meeting at 9:00 a.m.  24 trustees present. It was reported there were 56 
livestream views on December 8. 
 
By general consent, Trust Council postponed orientation sessions 8.1 Standards of Conduct/Conflict of 
Interest/ FOI - Session Outline, 8.3 Strategic Plan Review - Session Outline, and 8.4 Planning Services/ 
Local Trust Committee Session. 
 
8.6 ELI MINA AND ROBERT'S RULES OF ORDER - SESSION OUTLINE 
 
Eli Mina, Certified Parliamentarian, presented a PowerPoint titled “Robert’s Rules and 
Responsible Governance” as a companion to the 14 page insert at 8.6 of the agenda 
package. 
 
The meeting and presentation recessed for break at 10:50 a.m. and reconvened at 11:00 a.m.  
 
Eli Mina presented Part 2 of the PowerPoint. 
 
Questions and answers followed. 
 
By general consent, at 11:48 a.m. Trust Council resumed with remaining and reordered business items. 
 
4.2.1 Report on potential new Reconciliation Committee - Trustee Elliott - RFD 

 
Island Trust Council Quarterly Minutes 
December 6-8, 2022 ADOPTED Page 10 of 13 
 
 
Chair Luckham addressed motion TC-2022-140 then called the vote on deferred 
motion TC-2022-138 as amended. 
 
TC-2022-138 (as amended) 
That Trust Council request staff to prepare a report by the March 2023 Trust 
Council meeting regarding options for resourcing and supporting a new Select 
Committee on Reconciliation, with recommendations as to how the Select 
Committee on Reconciliation’s terms of reference, composition and purpose 
would be determined. 
CARRIED 
4.2.2 In-person Trust Council meetings in 2023-24 - Trustee Yates - RFD 
 
TC-2022-150 
It was Moved by Trustee Yates and Seconded by Trustee Evans, 
That Trust Council schedule at least two of the in-person Council meetings to 
take place on the Islands our mandate pertains to. 
CARRIED 
 
4.3 Proposed Trust Council Schedule 2023 – RFD 
 
TC-2022-151 
It was Moved by Trustee Patrick and Seconded by Trustee Fast, 
That Trust Council adopt the following meeting dates for its 2023 schedule: 
March 7-9, June 27-29, September 26-28, and December 5-7.  
CARRIED 
 
TC-2022-152 
It was Moved by Trustee Fast and Seconded by Trustee Yates, 
That Trust Council adopt the following meeting locations and for its 2023 
schedule: March (in‑person, Nanaimo), June (pending), September (pending), 
December (in‑person, Victoria).  
CARRIED 
4.4 June Trust Council Provincial Review – Briefing 
 
TC-2022-153 
It was Moved by Trustee Peterson and Seconded by Trustee Gauvreau, 
THAT item 4.4 be postponed to a future Trust Council meeting for consideration.  
 
TC-2022-154 
It was Moved by Trustee Morrison and Seconded by Trustee Patrick, 
That motion TC-2022-153 be amended replacing the words “a future” with the words 
“the March 2023”. 
CARRIED 
 
 
 
 
 

 
Island Trust Council Quarterly Minutes 
December 6-8, 2022 ADOPTED Page 11 of 13 
 
 
Chair Luckham called the question on motion TC-2022-153 as amended. 
 
TC-2022-153 (as amended) 
THAT item 4.4 be postponed to the March 2023 Trust Council meeting for consideration.  
 
CARRIED 
 
TC-2022-155 
It was Moved by Trustee Morrison and Seconded by Trustee Graham, 
That Trust Council refer item 4.4 to the Governance Committee for discussion prior to 
the March 2023 meeting. 
CARRIED 
 
5.2 NAPTEP Certificate Completion Extension SSI LTA- RFD 
 
TC-2022-156 
It was Moved by Trustee Yates and Seconded by Trustee Patrick, 
That the Islands Trust Council extend the timeline for issuing the Natural Area 
Exemption Certificate for Natural Area Protection Tax Exemption Program application 
SS-NAP-2020.3 (Salt Spring Island) until December 2024. 
CARRIED 
 
5.3 Recommended Islands Trust Council Representative and Alternate Attendee for DFO 
Shellfish Aquaculture Management Advisory Committee – RFD 
 
TC-2022-157 
It was Moved by Trustee Fast and Seconded by Trustee Allen, 
That item 5.3 be postponed to the March 2023 Trust Council meeting. 
CARRIED 
 
6.4.11 Special Tax Requisition Request – RFD 
 
TC-2022-158 
It was Moved by Trustee Peterson and Seconded by Trustee Patrick, 
That Trust Council approve, in concept, the Salt Spring Island Local Trust 
Committee’s request for a 2023/24 special tax requisition to fund work 
associated with delegated powers under Bylaw No. 154, in the amount of 
$75,500, and that the project be put forward for public consultation. 
CARRIED 
9. DISPOSITION OF DELEGATIONS 
 
The following actions were requested regarding the delegation presentations as shown: 
 
Re: Item 7.1 David Dunnison - A review of carbon storage and carbon storage potential within 
the Islands Trust Area 
 
 
 

 
Island Trust Council Quarterly Minutes 
December 6-8, 2022 ADOPTED Page 12 of 13 
 
 
TC-2022-159 
It was Moved by Trustee Boland and Seconded by Trustee Graham, 
That Trust Council requests staff work with the delegate (David Dunnison) on his assertion with 
respect to Carbon Storage numbers, and respond to Trust Council on findings and next steps 
such as further peer review and revision to Islands Trust communications on Carbon Storage 
facts. 
 
TC-2022-160 
It was Moved by Trustee Bernardo and Seconded by Trustee Dodds, 
That motion TC-2022-159 be amended to remove the words “work with” and replace with the 
word “engage.” 
 
CARRIED 
 
Chair Luckham called the question on TC-2022-159 as amended. 
 
TC-2022-159 (as amended) 
That Trust Council requests staff engage the delegate (David Dunnison) on his assertion with 
respect to Carbon Storage numbers, and respond to Trust Council on findings and next steps 
such as further peer review and revision to Islands Trust communications on Carbon Storage 
facts. 
 
CARRIED 
 
TC-2022-161 
It was Moved by Trustee Harris and Seconded by Trustee Peterson, 
That Islands Trust Council request staff to promptly inform the Province that it no longer wishes 
to proceed with its request that the Province enhance the Trust's jurisdiction over tree cutting 
bylaws to make its jurisdiction equal to that of municipalities under section 8 of the Community 
Charter, and also request staff to remove the task from Trust Council’s follow-up action list. 
 
TC-2022-162 
It was Moved by Trustee Morrison and Seconded by Trustee Gedye, 
That Trust Council postpone motion TC-2022-161 to the March Trust Council meeting. 
 
CARRIED 
 
TC-2022-163 
It was Moved by Trustee Morrison and Seconded by Trustee Harris, 
That Executive Committee and staff do not pursue conversations with the Province around tree 
cutting until after the March 2023 meeting. 
 
CARRIED 
 
 
 
 
Re Item: 7.2 Mielle Chandler - Democracy, peace and the bylaw enforcement system 

 
Island Trust Council Quarterly Minutes 
December 6-8, 2022 ADOPTED Page 13 of 13 
 
 
TC-2022-164 
It was Moved by Trustee Morrison and Seconded by Trustee Borthwick, 
That Trust Council requests that Executive Committee include a session on bylaw enforcement 
policy and practice in the March 2023 Trust Council meeting agenda.  
CARRIED 
 
Trustee Campbell gave notice of his intention to propose a motion at the March Trust Council 
meeting that Trust Council suspend the proactive enforcement model and all associated files 
pending a full review of bylaw enforcement by a non partisan third party that is at arms length 
from the trust to ensure that complaints are free of bias of predetermined guilt, including a right 
to appeal, and a neutral body to appeal to, and that any complaint driven enforcement be 
vetted through the local trust council to ensure fairness in keeping with each island uniqueness 
with the goal of creating a new model bylaw enforcement based on fairness and democratic 
principle. 
 
Re: Item 7.3 Mary Beth Rondeau - Reducing our carbon footprint and promoting resilience and 
adaptability 
 
Trustee Morrison asked the minutes record that the “Declare a Climate Emergency and Intensify 
Islands Trust Climate Action Request for Decision” from the March 12, 2019 meeting of Trust 
Council was trustee written authored by herself in collaboration with former Trustee Scott 
Colbourne.  Staff provided editing and revision. 
 
10. CORRESPONDENCE 
 
10.1 M. Gang re: need for review and restructure email dated November 10, 2022 
 
TC-2022-165 
It was Moved by Trustee Boland and Seconded by Trustee Elliott, 
That item 10.1 M. Gang re: need for review and restructure email dated November 10, 
2022, be forwarded to the Governance Committee for their consideration. 
CARRIED 
11. NEW BUSINESS - None 
 
12. NEXT MEETING 
 
The next meeting is scheduled to be held in-person March 7, 8 and 9 in Nanaimo. 
13. ADJOURNMENT 
 
By general consent, the meeting was adjourned at 1:54 p.m. 
 
_________________________ 
Peter Luckham, Chair 
 
Certified Correct 
 
_________________________ 
Lori Foster/Executive Coordinator