Salt Spring Island Local Trust Committee regular meeting, December 6, 2022

[0:00:02] Voice 2: start via live stream we

[0:00:10] Voice 10: are live okay

[0:00:12] Trustee Luckham: thank you so uh good morning everyone um for thank you for

[0:00:17] Trustee Luckham: joining the executive committee uh uh meeting here this morning on tuesday december the 6th

[0:00:22] Trustee Luckham: this is our pre-council uh uh meeting and uh my name is peter luckham i'm uh uh elected on

[0:00:31] Trustee Luckham: titus island in lax and penelope territory and today i find myself in lagunquin speaking

[0:00:37] Trustee Luckham: speaking territory down here in Victoria. And it's a pleasure every day to wake up and be in

[0:00:43] Trustee Luckham: this region and have the opportunity to learn so much about the history of this place and the

[0:00:48] Trustee Luckham: people that have been here since time immemorial. There's lots of stories, lots of joy. There's also

[0:00:54] Trustee Luckham: sadness. And I want to acknowledge all of that. I am joined here today by my new vice chairs. And

[0:01:02] Trustee Luckham: it's such a pleasure to see your shining faces here. And it's such a pleasure to think about

[0:01:07] Trustee Luckham: about working with you over the next four years.

[0:01:09] Trustee Luckham: But Trustee Peterson from Leskete Island,

[0:01:12] Trustee Luckham: if you'd like to make an acknowledgement of any kind.

[0:01:17] Voice 8: Good morning, Tim Peterson,

[0:01:20] Voice 8: coming from Huete, Leskete Island,

[0:01:22] Voice 8: the territory of many Coast Salish peoples,

[0:01:25] Voice 8: and they treat the territory of the Tla'amen Nation.

[0:01:30] Trustee Luckham: Right.

[0:01:30] Trustee Luckham: And next on my screen is Trustee Maude, Maine Island.

[0:01:34] Voice 9: Good morning, David Maude from Maine Island,

[0:01:37] Voice 9: of the traditional territories of the stars of people um not snowing here today so we're quite

[0:01:42] Voice 9: happy thank you

[0:01:43] Trustee Luckham: indeed okay and uh trustee toby elliott good

[0:01:49] Voice 3: morning everyone i'm uh calling in

[0:01:51] Voice 3: from gabriela island the traditional and unseated territories of the tsunamik first nation and also

[0:01:57] Voice 3: the territory of the lake cowichan first nation halal penelaket cowichan tribes layaxin and

[0:02:03] Voice 3: to main us and so grateful to be here living and working in this land thanks very good well

[0:02:09] Trustee Luckham: uh thank you i'm gonna i'll eventually get used to calling you vice chairs in this context

[0:02:15] Trustee Luckham: thank you vice chair elliott especially for joining us um from gabriola where it has uh for

[0:02:21] Trustee Luckham: sure been uh distressing with the lack of power and lack of internet access for multiple days

[0:02:26] Trustee Luckham: quite a shocking uh unfolding of events and uh so glad that you're able to join us uh from your home

[0:02:32] Trustee Luckham: here today. I'll just circle around to the staff that are with us this morning.

[0:02:39] Trustee Luckham: Looking at the folks in the boardroom there, I'll recognize CAO Russ Hopson-Piller.

[0:02:43] Trustee Luckham: Good morning. And then seeing the table there, I'm noticing Director Claire Frader,

[0:02:50] Trustee Luckham: Trust Area Services, David Marler, Director of Legislative Services, and of course,

[0:02:56] Trustee Luckham: Lori Foster, who facilitates all this technology and maintains minutes and does an amazing job

[0:03:02] Trustee Luckham: Rob of keeping us all in the right uh going in the right direction I don't

[0:03:06] Trustee Luckham: see any other online

[0:03:07] Trustee Luckham: members um of staff or otherwise and so I'm going to begin um my we have an agenda before us

[0:03:15] Trustee Luckham: and there's uh two items at least if I'm not mistaken uh Laurie which you have included in

[0:03:22] Trustee Luckham: an addendum um uh for with our for our meeting package one is a letter from uh Gavin Cofford

[0:03:29] Trustee Luckham: And the other one is correspondence. My mouse has just given up.

[0:03:35] Trustee Luckham: Bear with me. Another correspondence from Mr. Hennison, I believe it is, from memory.

[0:03:42] Trustee Luckham: And there we go. Let me have a quick look here. Oh, actually, oh, that's interesting.

[0:03:47] Trustee Luckham: So, no, there's a piece of correspondence from Paul Duncan on Thedas.

[0:03:51] Trustee Luckham: And so by general consent, I would like to add those two items to the agenda in correspondence.

[0:03:59] Trustee Luckham: And so thank you for that. I don't see any dissenters there.

[0:04:03] Trustee Luckham: So, yes, go ahead.

[0:04:06] Trustee Luckham: There

[0:04:06] Voice 10: were two items I also circulated at your request.

[0:04:09] Voice 10: There was an updated delegation request from Michael Sketch and a piece of Q&A to accompany David Dennison's delegation presentation this evening for consideration to forward.

[0:04:25] Trustee Luckham: Right. So that's part of the agenda package.

[0:04:28] Trustee Luckham: package um so late delegation requests under 7.11 let's include both of those items uh there

[0:04:35] Trustee Luckham: and um perhaps i'll ask you to remind me of that when we get to that section in case i forget

[0:04:41] Trustee Luckham: um but if that's all right with everybody and then i'll ask if there's any additional items

[0:04:47] Trustee Luckham: that need new business or otherwise it needs to be added to the agenda today not seeing anything

[0:04:53] Trustee Luckham: thing um so i would like to add one item and i apologize for not uh advising all of you in

[0:05:01] Trustee Luckham: advance um and i think it probably needs to go under um executive committee new business um

[0:05:11] Trustee Luckham: under exec um yeah maybe just put it at 9.5 and i would just like to discuss vice chair

[0:05:18] Trustee Luckham: appointments and committee appointments just briefly seeking your advice on proceeding

[0:05:27] Trustee Luckham: further with those appointments is that all right with everybody and I'll address that when we get

[0:05:33] Trustee Luckham: there so then that said then again by general consent I'll take it that the agenda as amended

[0:05:40] Trustee Luckham: be adopted and if I don't see any dissent there we'll continue on the context notes are there

[0:05:47] Trustee Luckham: I'll try to go a little bit more thoroughly than what I will ultimately do in the future,

[0:05:52] Trustee Luckham: but the agenda context notes there are information provided to us by staff to help us with

[0:05:59] Trustee Luckham: understanding the connectivity of the agenda package and some comments with respect that

[0:06:06] Trustee Luckham: might not be covered in the actual package, just to put things into context.

[0:06:11] Trustee Luckham: So that's there for our information.

[0:06:13] Trustee Luckham: Rise and report decisions from a previously closed meeting.

[0:06:16] Trustee Luckham: this is where we might report out from a closed meeting at a previous executive committee

[0:06:21] Trustee Luckham: and we don't have anything to offer there today so we have a suite of uh minutes from november

[0:06:28] Trustee Luckham: 2nd the 19th and the 23rd i'll just go through these individual and just ask if there's any

[0:06:32] Trustee Luckham: changes to the minutes of november the 2nd and just pop up a hand physically or electronically

[0:06:39] Trustee Luckham: and i'm not seeing any so therefore i will adopt by general consent again the minutes of november

[0:06:45] Trustee Luckham: the 2nd as presented. So minutes of November the 19th. Are there any changes necessary to those

[0:06:57] Trustee Luckham: minutes? Nope. All right. Then so again, I'll take it by general consent that they be adopted

[0:07:02] Trustee Luckham: as presented. Thank you, Lori. And then finally, November the 23rd, also draft minutes. Any changes

[0:07:09] Trustee Luckham: is there nope perfect so um three out of three lori good job so i'll adopt those by general

[0:07:17] Trustee Luckham: consent as presented so follow-up action list is uh opportunity for the staff to provide us

[0:07:25] Trustee Luckham: updates on what's happening uh with uh follow-up action list items and also provide um reporting

[0:07:31] Trustee Luckham: on uh other general uh activities under their uh uh responsibilities so we'll start off with

[0:07:39] Trustee Luckham: the ceo ross hotzenpiller good morning ross it's a pleasure to see you here again look forward to

[0:07:44] Trustee Luckham: seeing you in person later today and i'll turn it over to you thanks

[0:07:48] Voice 7: very much uh good morning um

[0:07:51] Voice 7: indeed this meeting uh just for context is um in advance of trust council as the chair said

[0:07:58] Voice 7: and just in case there's a need to address some emerging issue prior to trust council

[0:08:04] Voice 7: and to get your minds on it and to address the agenda otherwise you'll see that the ec meeting

[0:08:10] Voice 7: you've got in front of you is fairly brief um and that's on purpose um so when we turn our minds to

[0:08:17] Voice 7: the the fuel um i i know that i owe you a report a contextual report on forest protection um i haven't

[0:08:24] Voice 7: done that yet but uh that will be coming to you likely in the new year um that's a strategic

[0:08:28] Voice 7: Planning item and I think that there is going to be interest in framing that for

[0:08:35] Voice 7: yourselves and Trust Council as you go forward so so that's a piece of work

[0:08:38] Voice 7: that's coming the rest of the items are complete and then just a couple of quick

[0:08:43] Voice 7: things just re-emphasizing which we're all aware of this the Trust Council

[0:08:50] Voice 7: about to undertake would not normally be is especially organized around

[0:08:57] Voice 7: around continuing our orientation and addressing the budget and getting the budget not to completion

[0:09:03] Voice 7: of course but to a point where we can go to the public and get some feedback and then undertake

[0:09:08] a process of refinement over

[0:09:10] Voice 7: the next two or three months to get to a budget that reflects

[0:09:14] Voice 7: the interest of the trust and of course this whole period the sequence of meetings that we've been

[0:09:21] Voice 7: having are fairly compressed and fairly soon that that will begin to stretch out you'll meet on a

[0:09:26] Voice 7: a more regular basis and your reports will be your reports and the agendas will be larger

[0:09:32] Voice 7: but you'll meet less frequently likely so we do have a meeting next Wednesday

[0:09:40] Voice 7: in the morning and that's a placeholder meeting traditionally executive committee

[0:09:46] Voice 7: quite rapidly after a trust council organizes a meeting to go is there something we need to

[0:09:50] Voice 7: address is there a corrective measure do we have to supplement something is there direction from

[0:09:56] Voice 7: trust council we've got to get on it right away um so they would usually schedule a meeting like that

[0:10:01] Voice 7: the challenge is of course is that that agenda is to go out this friday and we're all working on

[0:10:07] Voice 7: trust council so that's likely going to be also um quite brief there's a few issues we have to

[0:10:14] Voice 7: bring forward to you but we'll likely bring that out on monday if that's okay there won't be a lot

[0:10:19] Voice 7: of review time but there won't be a lot of material um and then after that that won't

[0:10:25] Voice 7: happen that way it'll always come out that five business days ahead of time so you get the time

[0:10:29] Voice 7: you need to address items so what likely we will refine a little bit I think is the meeting later

[0:10:38] Voice 7: on the day with the minister and just to have some of those conversations and I remind you that

[0:10:43] Voice 7: we're going into trust council in a few hours there is an item on the trust council agenda

[0:10:50] Voice 7: where Trust Council asked for the previous request the minister to be

[0:10:54] Voice 7: brought forward that's probably a good time for us to just reiterate that we do

[0:11:00] Voice 7: have that meeting that's coming up so the trustees are aware that meeting is

[0:11:04] Voice 7: occurring as opposed to getting just sort of separate reporting around it

[0:11:07] Voice 7: anyway does that I also going to have a suggestion for some of your own

[0:11:11] Voice 7: orientation that we can talk about next week in that morning meeting from 9

[0:11:15] Voice 7: nine till say probably 11, I think.

[0:11:18] Voice 7: That is the presumed timing for that meeting?

[0:11:22] Voice 7: Or the EEC on the 14th is nine to 11?

[0:11:25] Voice 7: Correct.

[0:11:26] Voice 7: Is that convenient?

[0:11:28] Voice 7: That nine to 11 timeframe?

[0:11:31] Voice 7: Yeah.

[0:11:32] Voice 7: That's more convenient than a little later in the day

[0:11:34] Voice 7: before the minister's meeting, correct?

[0:11:38] Voice 9: Yeah. Okay.

[0:11:40] Trustee Luckham: David Maher.

[0:11:41] Voice 9: Yeah, just a reminder,

[0:11:43] Voice 9: I have an 11.30 Saturna Zoom meeting.

[0:11:46] Voice 9: meeting. So yeah, it does work for me.

[0:11:48] Voice 7: Okay, perfect. Thank you very much. And thanks for

[0:11:51] Voice 7: that latitude, Chair Luckerman. I just wanted to get a few details down around that November 14

[0:11:56] Voice 7: meeting and turn it back to you.

[0:11:59] Trustee Luckham: Right. Thank you. So just for clarity, David, you have an 1130

[0:12:02] Trustee Luckham: Saturna meeting. So does that mean that you won't be able to attend the minister's meeting?

[0:12:07] Voice 9: No, it's a community information meeting, Zoom. So I believe it's scheduled for 1130 to one.

[0:12:14] Voice 9: okay yeah so

[0:12:16] Trustee Luckham: you should be fine okay great um

[0:12:18] Voice 9: got me all sorted out okay

[0:12:21] Voice 7: great um

[0:12:24] Trustee Luckham: so uh that's uh

[0:12:26] Trustee Luckham: ceo hudson pillar thank you uh do you want to do you have any other general reporting at this time

[0:12:32] Trustee Luckham: or that's satisfactory that's satisfactory

[0:12:35] Trustee Luckham: i

[0:12:36] Voice 7: put it all in that format so

[0:12:39] Trustee Luckham: director of legislative

[0:12:40] Trustee Luckham: legislative services David Mahler do you have a follow-up action list or a brief report uh I don't

[0:12:47] Voice 5: have anything to report and pop action list has one item on it that I'm working

[0:12:51] Trustee Luckham: on all right super

[0:12:53] Trustee Luckham: any questions actually I forgot to ask any questions for the CAO I'm not sure if we've lost

[0:12:59] Trustee Luckham: um Toby there or not I don't see her on the screen I'm gonna continue on and hope that that's nothing

[0:13:09] Trustee Luckham: nothing too serious going on um so then uh the next uh uh person on my uh list here will be um

[0:13:20] Trustee Luckham: uh director of planning services Stefan Cermak I don't see him on the screen today um CEO

[0:13:26] Trustee Luckham: Hudson if you have anything to add there I

[0:13:29] Voice 4: am here uh Mr chair oh

[0:13:31] Trustee Luckham: there you are hello so

[0:13:32] Trustee Luckham: do you have

[0:13:33] Trustee Luckham: a brief summary of your follow-up action list or anything to report well

[0:13:38] Voice 4: i do mr chair thank you

[0:13:40] Voice 4: for the opportunity this was a request from the salt spring island local trust committee to the

[0:13:44] Voice 4: executive committee to follow up with the minister regarding an expressed interest for the ganges

[0:13:50] Voice 4: village area plan to be used as a pilot for cooperative planning with first nations

[0:13:56] Voice 4: there's no really other action directed other than bringing it to the ec so it doesn't say

[0:14:01] Voice 4: the status is done but really from staff's perspective it is i i leave that over to you to

[0:14:07] Voice 4: the executive committee to decide if you'd like to bring this up as an issue with the minister

[0:14:14] Trustee Luckham: all right so thank you so this has kind of been a little bit long standing if i'm not mistaken

[0:14:20] Trustee Luckham: stefan and there's no reporting material here at this time uh on this particular topic um it

[0:14:28] Trustee Luckham: It would seem obvious that we should be prepared to make some remarks about that, but obviously we don't have any specific ask or any specific formulated business case, for want of a better term, or even indeed direction from the new local trust committee.

[0:14:50] Trustee Luckham: What is your suggestion?

[0:14:52] Voice 4: Actually, I agree with you on all those fronts.

[0:14:55] Voice 4: we staff did bring up with ministry staff and there was no bite there to advance the topic

[0:14:59] Voice 4: in this time i do think the uh the ltc and its new formation uh should discuss this i would hate to

[0:15:07] Voice 4: for the executive committee though to pass on the opportunity um on this so i mean you have a rare

[0:15:13] Voice 4: opportunity to do exactly what the salt spring ltc asked but from my understanding of the history

[0:15:17] Voice 4: this resolution it was based on montresti who had a conversation with the minister brought that to

[0:15:23] Voice 4: ldc the ldc then made this resolution and forwarded so there's no staff background to provide so even

[0:15:29] Voice 4: if you don't choose to do any action i'm not sure what background staff could provide aside from i

[0:15:34] Voice 4: i suspect a direct conversation with trustee patrick who i believe was the one who brought

[0:15:39] Voice 4: this information forward

[0:15:40] Trustee Luckham: right so i'll just turn to trustee peterson and ask if he's had any

[0:15:45] Trustee Luckham: conversations with the ltc at this time um and uh any suggestions with respect to this request

[0:15:53] Voice 8: Thank you Mr. Chair. No I haven't had any discussions about this. I certainly support the idea behind it, but I just don't have enough information to go much further at this moment.

[0:16:07] Voice 8: okay

[0:16:09] Trustee Luckham: um CEO Hotson Pillar I'm going to put you on the spot there um in our uh preparation I think on

[0:16:18] Trustee Luckham: next the 14th morning perhaps we could just have a sentence or two uh to to actually just pass that

[0:16:27] Trustee Luckham: message on um and suggest that that would be forthcoming do you have any suggestions or

[0:16:33] Trustee Luckham: concerns about that proceed that proposed action uh

[0:16:38] Voice 7: you mean actually speak with the minister about

[0:16:41] Voice 7: this raise

[0:16:44] Trustee Luckham: it as one of the topics of interest yeah not that there'd be a fulsome discussion

[0:16:48] Trustee Luckham: but just to be aware that it's in the stream there's

[0:16:54] Voice 7: nothing wrong with reiterating this i

[0:16:56] Voice 7: believe we have mentioned it to the minister in the past um at a previous meeting memory might

[0:17:02] Voice 7: might fail but we're going to definitely talk about reconciliation at the meeting with the

[0:17:06] Voice 7: minister this is one of a number of different options that he might have interest in so okay

[0:17:13] Trustee Luckham: so then thank you stefan for reminding us of that and let's uh indeed remind ourselves again

[0:17:19] Trustee Luckham: on the 14th prior to the minister meeting to be sure that we're embracing that in the uh number

[0:17:25] Trustee Luckham: of items that we'll be bringing to his attention thank

[0:17:28] Voice 4: you mr chair and i'll leave that as uh in

[0:17:30] Voice 4: in progress until i hear back after that december 14th meeting yeah

[0:17:34] Trustee Luckham: fair enough um is do you have

[0:17:36] Trustee Luckham: anything else to report at the moment i i

[0:17:39] Voice 4: do not mr chair okay

[0:17:40] Trustee Luckham: thank you very much so director of

[0:17:42] Trustee Luckham: trust area services claire frader thank

[0:17:45] Voice 2: you charlotte i don't have any particular for you

[0:17:48] Voice 2: today um but i'm ready to answer any questions okay

[0:17:51] Trustee Luckham: thank you any questions no all right so let

[0:17:55] Trustee Luckham: us move along then so the next uh section on our agenda will be the uh local trust committee chair

[0:18:03] Trustee Luckham: updates i'm not sure who's had any uh ltc meetings i know i've had one myself which was a real

[0:18:09] Trustee Luckham: pleasure and so i'll just uh go uh i'll ask for a show of hands does anybody have anything to report

[0:18:14] Trustee Luckham: on ltc meetings in the areas for which you know by now chairs uh trustee peterson uh thank you

[0:18:24] Voice 8: Mayor Mrakas, Mr chair, I haven't had a meeting yet, but I have been working with staff to schedule the meetings and I just wanted to give a shout out to.

[0:18:34] Voice 8: Mayor Mrakas, All of the planners, who are helping to set up a schedule in a way that I think will be functional and help provide some financial efficiencies in terms of making those LTC meetings so gay staff, thank you.

[0:18:49] Trustee Luckham: indeed um thank you chairman i want to thank uh all of you each and the the vice chairs and uh

[0:18:55] Trustee Luckham: staff for that heroic effort it's quite daunting i have waded into that

[0:19:01] Trustee Luckham: on one previous term and um i'm staying completely clear of it this time because it's a

[0:19:08] Trustee Luckham: an enormous undertaking um other than obviously the um the requirement for me to appoint uh chairs

[0:19:15] Trustee Luckham: So just note that I met on Gabriela Island on Thursday last week, being greeted by snowfall and power outages and Internet disruptions.

[0:19:30] Trustee Luckham: But nonetheless, we met in the lovely little community center there.

[0:19:34] Trustee Luckham: We had a small delegation of members of the public to join us and really just orientate

[0:19:43] Trustee Luckham: ourselves to the work that's ahead of us and start at the beginning of some very good conversations

[0:19:49] Trustee Luckham: talking about strategic planning and the like and nothing significant to report at this

[0:19:56] Trustee Luckham: time and uh trying to keep the the trust uh my own participation and ltcs as brief as is possible

[0:20:04] Trustee Luckham: because of course you can review the minutes and the like uh for more detail of what happened in

[0:20:09] Trustee Luckham: those meetings as well as the recordings and we were able to record the meeting with the video

[0:20:15] Trustee Luckham: technology and that should be up on the website i would expect if not already soon so nothing further

[0:20:22] Trustee Luckham: Mayor Mrakas, Further than, and so the only other item would be honest trust conservancy liaison update and trustee Elliot as as the elected representative to last trust conservancy, I know you did have a meeting, and so do you have a brief report from that meeting.

[0:20:38] Trustee Luckham: Councillor

[0:20:41] Voice 3: Wendy Gaertner- Thank you chair.

[0:20:43] Voice 3: Councillor Wendy Gaertner- Yes, we settled on.

[0:20:47] Voice 3: Councillor Wendy Gaertner- Sorry, let me get my notes again.

[0:20:50] Voice 3: Councillor Wendy Gaertner- there's an interim.

[0:20:53] Voice 3: Councillor Wendy Gaertner- engaged.

[0:20:55] Voice 3: um sorry I'm not prepared and I'm feeling ill I will

[0:21:01] Voice 3: um endeavor to speak to the budget items

[0:21:04] Voice 3: during trust council um and trustee Yates is going to speak to the NAPTAC NAPTAP um

[0:21:16] Voice 3: issue and I believe we've we've approved the draft of the interim three-year plan that will

[0:21:23] Voice 3: will be submitted to the minister rather than the full five-year plan and that's to allow

[0:21:29] Voice 3: engagement with First Nations in the area and there are some that have expressed strong interest

[0:21:33] Voice 3: in engaging in these processes and environmental and ecological protection so

[0:21:42] Voice 3: there's a lot of encouraging relationship building happening and I believe what's needed

[0:21:51] Voice 3: is to proceed mindfully and set some good processes for the future so I believe that's

[0:21:59] Voice 3: why the three-year plan will be submitted rather than the five-year because it's just not ready yet

[0:22:03] Voice 3: yeah

[0:22:04] Trustee Luckham: okay thank you trustee Elliott any questions no okay so thank you very much for your work

[0:22:12] Trustee Luckham: moving on to the through the agenda I always like to think of our executive committee agendas as

[0:22:16] Trustee Luckham: having three areas of uh work that we do one is administrative um and ensuring that the business

[0:22:23] Trustee Luckham: of council is getting forwarded and then the second is bylaws for approval and consideration

[0:22:28] Trustee Luckham: that come to us as part of our legislative responsibility and policy and we have none

[0:22:35] Trustee Luckham: here today but we certainly will have a number into the future here and then of course the other

[0:22:40] Trustee Luckham: Another item that is repeats every, every, every quarter is the trust council meeting preparation and of course that event is coming up here to later today.

[0:22:51] Trustee Luckham: And so we have late delegation request here from Michael sketch, which also includes an update of his original submission.

[0:23:04] Trustee Luckham: Submission and correct me if i'm wrong lori I think we're just looking to acknowledge that Mr.

[0:23:13] Trustee Luckham: Sketch will be permitted the opportunity to be a delegation, and I didn't have the chance to read through his most recent update.

[0:23:24] Trustee Luckham: But it looks reasonable and and fits within his presentation.

[0:23:32] Trustee Luckham: presentation and so I think we should just consider advancing this to council and expect

[0:23:37] Trustee Luckham: him as the delegation. Laurie do you have any remark?

[0:23:40] Voice 10: No that's absolutely correct

[0:23:41] Trustee Luckham: chair. Okay

[0:23:42] Trustee Luckham: thank you. So I'll just look to you vice chairs that you concur with that that we'll anticipate

[0:23:49] Trustee Luckham: Michael Sketch attending council as delegation and this will be his most recent update for his

[0:23:55] Trustee Luckham: presentation. So okay so I'll just accept that by general consent that Michael Sketch will be added

[0:24:01] Trustee Luckham: it to the list of delegates um so this uh allows me to advance through a number of uh sections with

[0:24:09] Trustee Luckham: no items to report on today so this brings us to uh new business and uh the only item there would

[0:24:16] Trustee Luckham: be a local trust committee chairs report on local advocacy topics this is a standing item on the

[0:24:22] Trustee Luckham: agenda where if a local trust committee that you're involved in is uh advancing some advocacy

[0:24:27] Trustee Luckham: advocacy beyond their normal work, that it's an opportunity to report that out so that we're all

[0:24:34] Trustee Luckham: aware and staff are aware of what that advocacy work that is being undertaken. And I'm assuming

[0:24:41] Trustee Luckham: there isn't anything particular here today, things you haven't met. And so I'm just going to pass on

[0:24:46] Trustee Luckham: through that. So 9.5 was the item I asked to have added with respect to vice chair appointments and

[0:24:55] Trustee Luckham: committee appointments and um this is mostly a a check-in opportunity with uh vice chair elliott

[0:25:03] Trustee Luckham: here um i will say that it was quite challenging trying to figure out how to balance the ltc's uh

[0:25:11] Trustee Luckham: work the number of meetings and the travel um and the overall workload for each of you

[0:25:16] Trustee Luckham: and there were at least four different iterations of that that got kicked around in my head and

[0:25:22] Trustee Luckham: And some of you would have seen, I think probably you saw most of those different iterations and ended up embracing the trying to balance the committee work also in respect of the LTC work, because it's all work and travel.

[0:25:37] Trustee Luckham: And I had neglected to recall that the position of the EC representative on the Honest Trust Conservancy was decided at our very first meeting, out of convenience mostly, to appoint Trustee Elliott.

[0:25:57] Trustee Luckham: And thank you, Trustee Elliott, for stepping up in that. And that's great work. And I'm really glad that you want to do that work.

[0:26:03] Trustee Luckham: And indeed, I've reached out to Trustee Elliott yesterday, expressing my concerns about her workload for LTCs and committees and providing her the opportunity that if that's too much work, that I had sort of considered the allocations of those committee roles by executive committee on the committees and had considered that I would take on that responsibility of the Honest Trust Conservancy to help soften the workload there.

[0:26:33] Trustee Luckham: And that was not communicated well. And so things have evolved since then.

[0:26:37] Trustee Luckham: But primarily, I would say, one, there's workload to the some optics around two trustees on the same island being on the conservancy.

[0:26:49] Trustee Luckham: And, yeah, but for the most part, it's mostly about workload and want to provide.

[0:26:55] Trustee Luckham: I think, Trustee Elliott, I'll just ask you to speak to it.

[0:26:58] Trustee Luckham: you reflected back in an email message to me that you think you would like to continue to pursue

[0:27:04] Trustee Luckham: that. And I certainly will support that. Just want to provide that opportunity that if you think

[0:27:10] Trustee Luckham: there's too much work for you to do, then provide that opportunity to reconfigure that, which would

[0:27:17] Trustee Luckham: require a further person stepping up in an election process or otherwise. And it seems to

[0:27:23] Trustee Luckham: to be that that doesn't go too far astray from our policy to do that so trustee elliot what are

[0:27:29] Trustee Luckham: you thinking this morning and i realize you're under the weather a bit i'm

[0:27:33] Voice 3: all right um the

[0:27:35] Voice 3: workload frankly and thank you chair for the consideration i do appreciate that we had to

[0:27:40] Voice 3: make a lot of decisions in a short amount of time and i think everyone stepped up to what they

[0:27:45] Voice 3: thought they could accomplish i have personally never met a challenge that uh doesn't make me

[0:27:53] Voice 3: want to meet it so such is my nature that i will take on work until um it proves to be too much um

[0:28:02] Voice 3: my first choice was actually to to serve on the conservancy board and i actually

[0:28:08] Voice 3: sort of wanted to make room for trustee yates when she expressed strong interest in that

[0:28:12] Voice 3: originally and um but on further conversations with director freighter and others um it seems

[0:28:20] Voice 3: to me that that is the this is the area of the trust area where we can really um we can really

[0:28:32] Voice 3: make some progress in doing land use planning and conservancy in a different light in a less

[0:28:38] Voice 3: colonial and developing processes with nations and so i'm very interested in that work i'm not

[0:28:44] Voice 3: saying that i'm the best person for it but that is the reason i would like to serve on the

[0:28:49] Voice 3: the conservancy is to ensure that reconciliation is followed through in practice. And so that's

[0:28:56] Voice 3: my personal motivation. I'm not bothered by the workload. I've looked at the schedule for the

[0:29:01] Voice 3: year and I'm actually quite happy with it. And if I would have a choice to drop anything, it might be

[0:29:08] Voice 3: trust programs. I'd like to stay on regional planning committee as the EC appointee there.

[0:29:13] Voice 3: So that's my case, but I do defer to the wisdom of my elders if you think it's too much for me, but I'm ready for it.

[0:29:22] Trustee Luckham: Well, you know, I appreciate your enthusiasm.

[0:29:25] Trustee Luckham: And indeed, when I read what you emailed me the other day with respect to what you've just said, certainly I'm excited for your participation in the Conservancy.

[0:29:34] Trustee Luckham: So I'm not actually sure where the executive committee appointments to the regional planning committee and trust programs committee have landed.

[0:29:45] Trustee Luckham: That wasn't that spreadsheet that was sent out. And I think that that was well thought out, but I might be mistaken.

[0:29:52] Trustee Luckham: So with all this said, I would suggest we just proceed with what we have.

[0:30:00] Trustee Luckham: to thank Trustee Elliott for stepping up. Are there any other concerns from anybody else around

[0:30:04] Trustee Luckham: the table? Trustee Maude? No. Trustee Peterson? None. And so, Vice Chair Elliott, you have

[0:30:09] Trustee Luckham: something else?

[0:30:10] Voice 3: Should I drop off the Trust Programs Committee? Because I believe Vice

[0:30:15] Voice 3: Chair Peterson is the EC representative there. I'm just a member of Trust Programs.

[0:30:21] Trustee Luckham: Oh, I see.

[0:30:22] Trustee Luckham: Okay, so that's great.

[0:30:24] Voice 3: That was not

[0:30:25] Trustee Luckham: clear to me. So, indeed, I'm going to say that would be up to you. And I think that it might be wise to try and reduce some of your workload.

[0:30:38] Trustee Luckham: And so thank you for reminding me that Trustee Peterson was the appointee. And so, you know, we have to be cognizant of the balance of executive committees engagement involvement in different committees, and optics are sometimes unusual.

[0:30:52] Trustee Luckham: But so, yeah, sure, that sounds right.

[0:30:55] Trustee Luckham: Are there any concerns at a staff level?

[0:30:57] Trustee Luckham: Is that necessarily committed in terms of quorum

[0:31:00] Trustee Luckham: and all that sort of stuff

[0:31:01] Trustee Luckham: with the Regional Planning Committee?

[0:31:02] Trustee Luckham: David Marler probably is the one to speak to it.

[0:31:04] Trustee Luckham: Regional Planning Committee and Trust Program Services,

[0:31:07] Trustee Luckham: the appointments we have so far and the participation.

[0:31:10] Voice 5: Yeah, if I may ask the Chair,

[0:31:13] Voice 5: at your last meeting, which was,

[0:31:16] Voice 5: did you appoint the members to those committees?

[0:31:21] Voice 5: I don't believe so I don't believe so either so is that something you intend to do shortly

[0:31:27] Trustee Luckham: well I would say let's bring it up unless there's a RPC or TPC meeting in the short term

[0:31:33] Trustee Luckham: can we bring that up at the 14th meeting and conclude that

[0:31:40] Voice 5: the appointment to the regional planning committee and the trust programs committee

[0:31:45] Voice 5: so the only one that was appointed was a financial planning committee and then the

[0:31:52] Voice 5: the other ones were left to be dealt with at a later time.

[0:31:57] Voice 5: So that's the chairs.

[0:31:59] Voice 5: The chair would then appoint

[0:32:01] Voice 5: and then council would draft the plan.

[0:32:03] Voice 5: But they're right on this list for the council meeting.

[0:32:06] So

[0:32:06] Voice 5: that's gonna happen

[0:32:08] Voice 7: in an hour.

[0:32:09] Yeah, so just wanna make sure that maybe

[0:32:11] Voice 5: Chair Luckham has appointees

[0:32:16] Voice 5: that he wants to present to council.

[0:32:18] Trustee Luckham: I have done that and that's contained

[0:32:20] Trustee Luckham: in the spreadsheet I sent in earlier there, a week ago,

[0:32:25] Trustee Luckham: and Trustee Peterson to TPC, and if I'm not mistaken,

[0:32:28] Trustee Luckham: Trustee Maude to RPC.

[0:32:30] Voice 7: No, it's Elliot.

[0:32:33] Voice 7: It's Elliot to RPC.

[0:32:35] Trustee Luckham: Yeah, oh gosh, talk about workload.

[0:32:37] Trustee Luckham: So it's Trustee Elliot to RPC, Trustee Peterson to TPC.

[0:32:41] Trustee Luckham: So indeed, what is necessary here, David, then to,

[0:32:46] Trustee Luckham: do I need to do anything further?

[0:32:48] Trustee Luckham: because clearly in that email message and that spreadsheet that I believe is indicated.

[0:32:54] Voice 5: No, that's fine. It's just make sure that you're, you made the decision and you'll let Council know.

[0:33:01] Trustee Luckham: Absolutely. Okay, so we'll touch on that briefly when I arrive at the office to make sure we're covering it during the

[0:33:07] Trustee Luckham: so

[0:33:07] Voice 7: mr mr chair the only thing i would say is that if um vice chair elliott does not participate in

[0:33:15] Voice 7: tpc that um it would be good to make that before this ratification process occurs at two o'clock

[0:33:24] Voice 7: later on today so you've got some time to to think that through but if that's what the threat i think

[0:33:33] Voice 7: i'm hearing um that would leave one two three four five six plus yourself ex officio seven people on

[0:33:44] Voice 7: tpc yes you can certainly take more um if you wished um if there were other trustees who are

[0:33:52] Voice 7: not on committees you might want to make that opportunity available to people as this goes

[0:33:58] Voice 7: forward and i believe that's almost the same could be said of our pc so

[0:34:03] Voice 8: yes personal

[0:34:04] Voice 7: comments before

[0:34:05] Voice 7: those things and that's it okay

[0:34:09] Trustee Luckham: so we don't need to take any action right at this moment but

[0:34:12] Trustee Luckham: we need to consider how that's going to unfold at trust council um later

[0:34:21] Voice 3: the

[0:34:21] Trustee Luckham: vice chair elliott yeah for

[0:34:23] Voice 3: your information the list of names that were noted for their

[0:34:27] Voice 3: expressions of interest is on page 14 of our agenda from the last meeting minutes right if

[0:34:34] Voice 3: you take a quick look at who originally expressed interest trust programs committee would have the

[0:34:39] Voice 3: list of of people there yeah

[0:34:42] Trustee Luckham: i think all those people were appointed and i think that's what

[0:34:46] Trustee Luckham: i think that's what

[0:34:48] Trustee Luckham: um i see okay ceo hudson filler i think everybody that had expressed

[0:34:53] Trustee Luckham: interest was appointed. So we can certainly ask for, because there's certainly trustees that are

[0:34:59] Trustee Luckham: not participating in committees, and it would be great if everybody did participate. So we can

[0:35:04] Trustee Luckham: still solicit that. Is that correct, CAO? That's right.

[0:35:08] Trustee Luckham: Okay. So let's continue on then. You've got Trustee Mott.

[0:35:14] Voice 9: Trustee Mott, go ahead. I just wanted to follow up. When we pointed the

[0:35:20] Voice 9: trustees to the financial planning committee. There were quite a few that did not get on,

[0:35:26] Voice 9: and it was suggested at the time that they be invited to put their names forward for other

[0:35:30] Voice 9: committees if they're interested. And did that happen? Did we get any expressions? Because

[0:35:35] Voice 9: I do know there's a lot of trustees that aren't serving on committees. I understood sort of the

[0:35:39] Voice 9: expectation was everybody would sort of put their name forward for at least one committee that they

[0:35:44] Voice 9: would serve on.

[0:35:46] Trustee Luckham: That's correct. But keep in mind, there's two other committees yet to be populated,

[0:35:49] Trustee Luckham: which is the Governance Committee and the Accessibility Committee and even a potential

[0:35:55] Trustee Luckham: Reconciliation Committee. So I think there's going to be plenty of opportunities. So

[0:36:01] Trustee Luckham: I think we're in not bad shape, but certainly it'd be up to, we can offer that opportunity

[0:36:07] Trustee Luckham: accordingly. All right. Nothing further on this topic. Then let us move on to

[0:36:14] Trustee Luckham: to correspondence, two pieces of correspondence received that's in your addendum,

[0:36:24] Trustee Luckham: email from Paul Duncan, and another email from Mr. Cofford. I'll maybe just speak to the

[0:36:34] Trustee Luckham: letter from Paul Duncan. I actually spoke with him yesterday with respect to ship anchorages.

[0:36:40] Trustee Luckham: There's certainly a lot of new and refreshed interest in this topic as a result of the port going out for public consultation.

[0:36:49] Trustee Luckham: There's a great fear that the designated anchorages are going to become written in stone, which is not a happy thought.

[0:36:58] Trustee Luckham: and um i have uh uh uh offered to meet with paul duncan um next week to discuss some strategy

[0:37:08] Trustee Luckham: about how he and others might facilitate advancing that conversation at the other level and of course

[0:37:15] Trustee Luckham: the ship anchorages is not a top priority on the executive committee at the moment but marine

[0:37:19] Trustee Luckham: matters is and director frederick might be able to assist me with the language around that

[0:37:24] Trustee Luckham: associated with the advocacy that we've been doing for forever it seems um and indeed at the moment

[0:37:32] Trustee Luckham: the unusual direction that the federal government has chosen to take with respect to getting the

[0:37:40] Trustee Luckham: port to uh create some a plan around efficiencies um so i would suggest that uh uh i i plan to have

[0:37:50] Trustee Luckham: a conversation with paul duncan about this item we just receive it for information and um

[0:37:55] Trustee Luckham: and then indeed there may be some action that comes forward to a trust council in

[0:37:59] Trustee Luckham: march or later with respect to uh the work that the port is undertaking uh director fred do you

[0:38:05] Trustee Luckham: have any advice for me on that um

[0:38:07] Voice 1: i will just note that the port's engagement process closed at the

[0:38:10] Voice 1: end of november um so that's just one that window for that engaging on that particular their process

[0:38:16] Voice 1: is now closed um but certainly we can continue to advocate at all levels and um certainly there's

[0:38:23] Voice 1: work to do um that said the port is moving ahead with processing now all the engagement feedback

[0:38:28] Voice 1: that they receive right

[0:38:30] Trustee Luckham: and so of course you and i met with the port directly at that one occasion

[0:38:34] Trustee Luckham: and of course they met in community um broadly um in recent history so hopefully they will see

[0:38:41] Trustee Luckham: the report and hopefully they've heard some of the things that community has said um and of course

[0:38:46] Trustee Luckham: we've got strong advocacy from gabriella island um um with respect to that as well um i don't know

[0:38:52] Trustee Luckham: I don't know if Toby, Elliot, you have anything to add to the conversation, but it's ongoing.

[0:38:56] Trustee Luckham: So then if that's all right, we'll just receive that for information.

[0:38:59] Trustee Luckham: I'll report back to you about what comes of the conversation and I might add a hub with Paul Duncan.

[0:39:04] Trustee Luckham: So the next item at 10.2 is a letter from Mr. Cofford with respect to the severing of the fiber optic line coming to Gabriola,

[0:39:15] Trustee Luckham: which, of course, is of significant interest to us as it affects the community.

[0:39:20] Trustee Luckham: community however completely outside of our jurisdiction um and trustee Elliot do you have

[0:39:24] Trustee Luckham: anything to add to that letter or and I would suggest we receive it for information yes and

[0:39:30] Voice 3: I will be very brief um there will be a post incident review by telus but this does implicate

[0:39:36] Voice 3: emergency management services um because cell so many people depend on cell phone connectivity to

[0:39:45] Voice 3: get access to 911 and we don't have a cell phone tower so there's there's people could have died

[0:39:52] Voice 3: in this because they couldn't get through to emergency services so i know it's not it's a

[0:39:59] Voice 3: it's not an area where maybe the islands trust can directly be implicated but i think we should

[0:40:06] Voice 3: be involved in the conversation about communications and backup systems um so i'm

[0:40:12] Voice 3: I'm glad that Mr. Cofford wrote this letter.

[0:40:14] Voice 3: One thing we might want to consider is the Connected Coast Project.

[0:40:18] Voice 3: That is to provide fiber optic cable connects along the coast.

[0:40:22] Voice 3: And our MLA, Doug Routley, has been promoting that.

[0:40:26] Voice 3: I'm not sure how soon it's going to come.

[0:40:28] Voice 3: But we're seriously looking at where our system failures are putting people in danger.

[0:40:36] Voice 3: Because this has actually been quite a serious incident.

[0:40:39] Voice 3: And yeah, we'll go into it.

[0:40:41] Voice 3: But it does have implications for other trust areas where there's fragile connections.

[0:40:47] Trustee Luckham: Well, I think the entire trust area is like that.

[0:40:51] Trustee Luckham: But I realize that we shouldn't necessarily just receive this information, but we should

[0:40:56] Trustee Luckham: certainly, as has been the practice, it corresponds to this nature to forward it to the

[0:41:00] Trustee Luckham: Gabriela LTC.

[0:41:01] Trustee Luckham: And indeed, there might be a decision for advocacy that could come out of that LTC.

[0:41:06] Trustee Luckham: see um um so i just want to note because you mentioned it the connected coast project

[0:41:13] Trustee Luckham: um is advancing in its own way um and indeed that fiber connection from what i gathered from that

[0:41:21] Trustee Luckham: letter is it actually has been dropped on or is about to be dropped on gabriola um and indeed

[0:41:27] Trustee Luckham: there are some announcements coming uh soon about the next wave of funding whether it's uh

[0:41:35] Trustee Luckham: redundant and um you know as solidly appropriate as necessary it's hard to say the connected coast

[0:41:43] Trustee Luckham: fiber is certainly a backup to the existing fiber and i'd like to think and i've advocated

[0:41:47] Trustee Luckham: on thetis for ensuring that that backup does exist um so um yeah so i'm gonna suggest then

[0:41:56] Trustee Luckham: that we receive this information uh item at 10.2 letter from cofford be received for information

[0:42:01] Trustee Luckham: and be forwarded to Gabrielle on the Local Trust Committee.

[0:42:05] Trustee Luckham: And I'll look for a seconder for that as a motion,

[0:42:07] Trustee Luckham: if there's any other interest.

[0:42:09] Trustee Luckham: So I see Trustee Elliott seconding.

[0:42:11] Trustee Luckham: And so is there any further discussion?

[0:42:14] Trustee Luckham: All those in favor?

[0:42:17] Trustee Luckham: All right, so that carries unanimously.

[0:42:20] Trustee Luckham: Thank you.

[0:42:21] Trustee Luckham: Is there any other business associated with correspondence?

[0:42:25] Trustee Luckham: Okay.

[0:42:26] Voice 10: Apologies, Chair Luckin,

[0:42:27] Voice 10: that David Dennison's Q&A forwarding for his delegation

[0:42:32] Voice 10: for consideration okay

[0:42:35] Trustee Luckham: um i sort of scanned through that um just this morning it came in late

[0:42:42] Trustee Luckham: and i wasn't sure the context of that that the q a was questions from whom and who was answering

[0:42:50] Trustee Luckham: the questions is is that us that has answered those questions i

[0:42:55] Voice 10: believe that's in anticipation

[0:42:56] Voice 10: patient of questions i

[0:42:58] Voice 7: think this is a late submission to a submission we already have

[0:43:05] Trustee Luckham: yes

[0:43:06] Voice 7: it's been sent to all trustees yes you want to have a scenario where you get things at the

[0:43:13] Voice 7: last minute post just when they um we would orderly get this material and then for us to

[0:43:22] Voice 7: pivot and get it out there 10 minutes before the trust council meeting no

[0:43:27] Trustee Luckham: i

[0:43:28] Voice 7: mean it's it's it's for

[0:43:30] Voice 7: you to decide or you direct us no

[0:43:33] Trustee Luckham: that's fine so i think you've indicated this has been circulated

[0:43:37] Trustee Luckham: to trustees and so they can take that into consideration um uh when we hear from the

[0:43:42] Trustee Luckham: delegate so i think we'll just receive that for um i don't think there's any well we'll receive

[0:43:47] Trustee Luckham: it for information um and perhaps that would be under performance yeah okay thank you very much

[0:43:53] Trustee Luckham: for raising that um moving along work program review and amendment the current work program

[0:43:59] Trustee Luckham: um that's here for our information um and it's updated prior to every meeting i imagine it's a

[0:44:07] Trustee Luckham: little uh i'm not sure whether or not the ceo wants to make any remarks or that's been updated

[0:44:12] Trustee Luckham: or not um um otherwise i just suggest we receive information this time no other interest okay so

[0:44:21] Trustee Luckham: our next meeting is december the 14th nine o'clock and we're also that uh coincides with a meeting

[0:44:26] Trustee Luckham: with the minister which i now believe is at 1 30 is that correct laurie 3 30 sir

[0:44:33] Voice 7: 3

[0:44:35] Trustee Luckham: 30 okay thank

[0:44:36] Trustee Luckham: you it moved around a little bit and so then therefore the december 14th meeting isn't in

[0:44:42] Trustee Luckham: person um and then indeed in person with the minister so we look forward to seeing you all

[0:44:47] Trustee Luckham: then and look forward to seeing you online here in the next couple of three days

[0:44:52] Trustee Luckham: there's no closed meeting today and so if there's no further business i'll just call

[0:44:56] Trustee Luckham: for adjournment all those in favor that carries unanimously and thank you staff for

[0:45:02] Trustee Luckham: all your support and I will see you shortly. Thank you. Thanks, everybody.