Islands Trust Executive Committee regular meeting, January 11, 2023

[0:00:05] Trustee Luckham: Okay, good morning. So it looks to me like we're recording and live streaming. And so good morning to the Executive Committee and to staff and to members of the public that have joined us today for our January 11th Executive Committee meeting.

[0:00:25] Trustee Luckham: I want to acknowledge, as always, we are living broadly across the Islands Trust area, which

[0:00:40] Trustee Luckham: is Coast Salish Territory.

[0:00:42] Trustee Luckham: I am elected.

[0:00:43] Trustee Luckham: My name is Peter Luckum.

[0:00:44] Trustee Luckham: I'm elected here on Thetis Island, and that's in the Liax and in the Penelakut Territory.

[0:00:52] Trustee Luckham: I just want to reflect for a moment, as I think it's important that these acknowledgements

[0:00:57] Trustee Luckham: are taken in a serious vein with all due respect

[0:01:01] Trustee Luckham: and thoughtful consideration.

[0:01:04] Trustee Luckham: And just note that in conversation in the media

[0:01:09] Trustee Luckham: just recently is the Take Back the Land initiatives

[0:01:12] Trustee Luckham: and how that work is happening across the nation

[0:01:18] Trustee Luckham: and is indeed something for us to consider in our work

[0:01:22] Trustee Luckham: being land stewards with our preserve and protect mandate

[0:01:26] Trustee Luckham: mandate in the Island Trust area, so I just want to reflect on the serious thoughts and

[0:01:32] Trustee Luckham: ramifications of the history of colonial occupation of the territories of the Coast Salish people.

[0:01:44] Trustee Luckham: So just by way of introduction, I'll go around the table here, and if you'd like to make

[0:01:49] Trustee Luckham: a territorial acknowledgement in your area, that would be much appreciated.

[0:01:52] Trustee Luckham: And I'm just going to follow my screen, the way it's laid out.

[0:01:55] Trustee Luckham: So Toby Elliott.

[0:01:58] Trustee Elliott: Good morning, trustees and staff. I'm very thankful to be here in Snonamik First Nation

[0:02:06] Trustee Elliott: Territory on Gabriola Island. The trust area here also has the Halalt First Nations,

[0:02:16] Trustee Elliott: Cowichan Tribes, Cowichan Lake, and about seven other nations with relationships and links to

[0:02:24] Trustee Elliott: the islands here so very grateful to be able to live work and play greetings to you all morning

[0:02:33] Voice 12: uh tim peterson not this morning thank

[0:02:38] Voice 9: you uh good morning um tim peterson elected on

[0:02:43] Voice 9: the skidi island in the territory of several coast uh salish nations and the treaty territory of

[0:02:52] Voice 9: of the Tla'aman Nation and coming today from Chilliwack.

[0:03:02] Voice 12: Okay, thank you.

[0:03:03] Trustee Luckham: And David Maud, and I heard some conversation

[0:03:06] Trustee Luckham: in the background, so I'm not sure what that is about,

[0:03:08] Trustee Luckham: but David Maud, over to you.

[0:03:09] Trustee Maude: Good morning, thank you from Main Island,

[0:03:12] Trustee Maude: the traditional territories of the Masonic people

[0:03:14] Trustee Maude: and many Coast Salish nations.

[0:03:17] Trustee Maude: My apologies for my delay this morning,

[0:03:19] Trustee Maude: but I just don't seem to win the commuter battle,

[0:03:22] Trustee Maude: so thank you.

[0:03:23] Trustee Maude: you.

[0:03:25] Trustee Luckham: Well, I'm glad you survived the commuter battle. So thank you, David. So in the boardroom

[0:03:32] Trustee Luckham: there, I see CEO Hudson-Piller. Good morning. Good morning. All right. And Lloyd Foster,

[0:03:39] Trustee Luckham: thank you very much for your participation in the meeting and organization and setup.

[0:03:45] Trustee Luckham: Let's see. I want to make sure. Okay. So I must have video participants. I must have somehow

[0:03:51] Trustee Luckham: how you're not showing up on my participants list um so i'm just going to acknowledge uh

[0:03:56] Trustee Luckham: a director freighter good morning good

[0:04:05] Voice 8: morning all and

[0:04:07] Voice 12: director uh sir mac good morning everybody

[0:04:13] Voice 11: and

[0:04:17] Voice 12: um a

[0:04:22] Trustee Luckham: manager of bylaw enforcement i see warren dingman there good morning warren

[0:04:26] Trustee Luckham: and I think that covers our staff component joining us this morning I don't see any attendees

[0:04:34] Trustee Luckham: at the moment but good morning to those that might be viewing us a little later on so I think

[0:04:44] Trustee Luckham: that said then we have an agenda before us and I'll just ask if there's any new business items

[0:04:50] Trustee Luckham: or any adjustments to the agenda from a staff perspective

[0:04:55] Trustee Luckham: or the vice chair's perspective.

[0:05:00] Trustee Luckham: Not seeing anything, no hands up.

[0:05:03] Trustee Luckham: And so I will adopt the agenda

[0:05:09] Trustee Luckham: as presented by general consent.

[0:05:11] Trustee Luckham: This doesn't seem like an overwhelming agenda,

[0:05:14] Trustee Luckham: although there's certainly a lot of pages, 104 pages.

[0:05:17] Trustee Luckham: I anticipate that perhaps we should have a break

[0:05:21] Trustee Luckham: midway through, maybe 10.30 or so,

[0:05:25] Trustee Luckham: and then see what the rest of the agenda looks like

[0:05:28] Trustee Luckham: and maybe determine if and how long

[0:05:33] Trustee Luckham: our lunch break might be necessary

[0:05:36] Trustee Luckham: if we're getting close to the end of the agenda.

[0:05:38] Trustee Luckham: There are some interest in ending the meeting

[0:05:42] Trustee Luckham: probably no later than 1.30.

[0:05:44] Trustee Luckham: And so let's try and maintain a little bit of focus

[0:05:48] Trustee Luckham: on achieving some efficiencies here.

[0:05:52] Trustee Luckham: So if that's all right, I will just continue on

[0:05:55] Trustee Luckham: with the agenda as presented.

[0:05:58] Trustee Luckham: I have a rise in report from a closed meeting.

[0:06:01] Trustee Luckham: We don't have anything to report

[0:06:03] Trustee Luckham: from a previous in-camera meeting at this meeting.

[0:06:06] Trustee Luckham: So following through at December 4th, 2022,

[0:06:10] Trustee Luckham: draft minutes there for adoption.

[0:06:12] Trustee Luckham: I'll just ask vice-chairs if there's any changes

[0:06:15] Trustee Luckham: to the minutes as presented.

[0:06:19] Trustee Luckham: No, so then I'll take it then by general consent

[0:06:21] Trustee Luckham: that the December 14th, 2022 draft minutes

[0:06:25] Trustee Luckham: be adopted as presented.

[0:06:27] Trustee Luckham: And thank you very much for your good work, Lori Foster.

[0:06:31] Trustee Luckham: This moves us to a reporting out section,

[0:06:34] Trustee Luckham: follow up action list.

[0:06:37] Trustee Luckham: I'm going to start with the list before us.

[0:06:40] Trustee Luckham: I go through the directors and ask them to provide updates

[0:06:45] Trustee Luckham: on the follow up action list and a general report.

[0:06:47] Trustee Luckham: and I'll begin with the CEO, Russ Hodgson-Pillard.

[0:06:51] Trustee Luckham: Good morning, sir.

[0:06:51] Trustee Luckham: Thank you for your service to the organization

[0:06:53] Trustee Luckham: and over to you.

[0:06:55] Voice 10: Well, thanks very much, Chair Luckom

[0:06:56] Voice 10: and good morning to Executive Committee.

[0:06:58] Voice 10: It's great to be with you again, of course.

[0:07:00] Voice 10: Starting out the new year,

[0:07:03] Voice 10: I'll go over the fuel items for you

[0:07:05] Voice 10: and then I've got five or six updates

[0:07:07] Voice 10: just on ongoing matters where you can ask questions

[0:07:10] Voice 10: and get into some detail if you wish.

[0:07:15] Voice 10: so looking at on page 12 of your agenda um you've got five items there under the cao

[0:07:23] Voice 10: the first one is obvious and is not occurring so that's being honored um you know item two

[0:07:30] Voice 10: regarding trust council meetings um we did get some emails recommending um consideration of

[0:07:36] Voice 10: north pender i believe so we've added north pender as one of the items for consideration

[0:07:42] Voice 10: I do make a note that, you know, we're pre-approval of the budget. So, though we do have that direction to have those live meetings, I guess there would be the possibility, given budgetary concerns for some movement there. So we're making those initial inquiries.

[0:08:01] Voice 10: I'll also point out that we're working on, or let's make it more specific, Laurie's working

[0:08:06] Voice 10: on the Nanaimo meeting in March coming up, which is also a live meeting.

[0:08:15] Voice 10: In terms of orientation sessions, those meetings are now being delivered online.

[0:08:21] Voice 10: The first one is tomorrow night, Thursday night, and then we'll follow the next.

[0:08:26] Voice 10: Next, the following Thursday is going to be, the first one, sorry, is around some of the mechanics of being a trustee in terms of professional management, you know, bias, conflict of interest, the open meeting rule, just FOI, just giving everyone to a basic level of understanding.

[0:08:49] Voice 10: so that's what these are set up as one-hour sessions and we given that we can do these

[0:08:56] Voice 10: electronic meetings there's always the opportunity to either hold another meeting if a trustee or

[0:09:00] Voice 10: trustees can't attend or I can do a one-on-one session or a one-on-three session with some

[0:09:05] Voice 10: trustees and we can organize that kind of timing so I think that's going to be satisfied and we're

[0:09:11] Voice 10: trying to get those done by January so that we can all collectively look at each other and say

[0:09:15] Voice 10: we have completed our basic orientation and you'll remember trustees um at the last trust

[0:09:22] Voice 10: council meeting began um deliberating and governing quite rapidly and and moved past

[0:09:28] Voice 10: orientation it is important to make sure that we have all of this in so on the following thursday

[0:09:33] Voice 10: will be um a land use planning session and then i don't think it's then the next week

[0:09:39] Voice 10: we'll have a session on the is it's on the website it's on the website and mapping

[0:09:49] Voice 10: uh that probably doesn't exhaust all of the orientation needs but at that point ec will

[0:09:57] Voice 10: sit i'll bring you some sort of reporting and say this is what we've done and you'll say okay

[0:10:02] Voice 10: um let's do a bit more of this or or we're good um keeping in mind one theme this year or this term

[0:10:09] Voice 10: is to have more continuous orientation elements

[0:10:13] Voice 10: as opposed to a big glut at the start

[0:10:15] Voice 10: and then returning to it infrequently.

[0:10:20] Voice 10: So that's item four.

[0:10:22] Voice 10: Item five, the incoming executive committee

[0:10:24] Voice 10: on the request of the province authority

[0:10:26] Voice 10: to do forest protection.

[0:10:28] Voice 10: So this is a summary report

[0:10:29] Voice 10: to get all trustees on the same page.

[0:10:32] Voice 10: I'll get that to you.

[0:10:34] Voice 10: If not, you know,

[0:10:35] Voice 10: I don't feel it has to be immediately,

[0:10:38] Voice 10: but it should be no problem getting you a report

[0:10:41] Voice 10: prior to trust council for your consideration

[0:10:44] Voice 10: and we'll get it on the agenda for March.

[0:10:48] Voice 10: So that is the follow-up action report

[0:10:51] Voice 10: and respond to any questions or move on

[0:10:54] Voice 10: to sort of my anecdotal work overview over the last week.

[0:10:59] Trustee Luckham: Okay, any questions from the vice-chairs

[0:11:01] Trustee Luckham: on the CEO's follow-up action report?

[0:11:04] Trustee Luckham: No.

[0:11:05] Trustee Luckham: no no okay i i do have a couple of remarks uh cao um just noting um all you know alternate

[0:11:17] Trustee Luckham: locations obviously we've got some correspondence and that um just wanted to say that it's certainly

[0:11:23] Trustee Luckham: an expectation that as the next four years unfolds we certainly would be looking at moving

[0:11:28] Trustee Luckham: moving meetings to various Island locations as appropriate.

[0:11:35] Trustee Luckham: I'm sure that you concur with that.

[0:11:37] Trustee Luckham: But if I move on through the orientation sessions,

[0:11:42] Trustee Luckham: noting that some trustees have indicated

[0:11:45] Trustee Luckham: that they may not be able to attend those.

[0:11:48] Trustee Luckham: And indeed it's a challenge to get 26 people

[0:11:51] Trustee Luckham: into a room on short notice.

[0:11:53] Trustee Luckham: And so just wonder, have you considered

[0:11:56] Trustee Luckham: um uh not along with your generous offer of facilitating further conversations uh one-on-one

[0:12:04] Trustee Luckham: or in small groups with other uh council members uh simply uh recording the meetings in an informal

[0:12:12] Trustee Luckham: way and then providing those links maybe to trustees um and then supplementing that with

[0:12:18] Trustee Luckham: one-on-one conversations where necessary yeah

[0:12:23] Voice 10: thanks so well we will record these sessions

[0:12:26] Voice 10: and I expect that the questions and scenarios we'll walk through

[0:12:29] Voice 10: will be applicable to anyone who wants to review those later.

[0:12:36] Voice 10: And I expect there will be the odd person

[0:12:39] Voice 10: who will have some questions that aren't addressed.

[0:12:42] Voice 10: And so we just want to make sure we get as much covered off as possible.

[0:12:47] So we will do that.

[0:12:49] These meetings are,

[0:12:50] Voice 10: there's an irony here,

[0:12:52] Voice 10: our first meetings around the open meeting room,

[0:12:54] Voice 10: Um, we can have a meeting like this as long, um, this isn't a business meeting in this

[0:13:01] Voice 10: traditional sense.

[0:13:02] Voice 10: This is, um, an educational in, in informatic informatics kind of meeting and information

[0:13:09] provision for trustees.

[0:13:11] So, um, certainly we can

[0:13:12] Voice 10: do that and we, um, take the sessions and, and have them available.

[0:13:18] Trustee Luckham: Okay, great.

[0:13:19] Trustee Luckham: Thank you.

[0:13:19] Trustee Luckham: um and uh yeah just note that item five is also being conducted in respect of item number one

[0:13:27] Trustee Luckham: just so that's um clear um so uh vice chair elliott um

[0:13:35] Trustee Elliott: yeah i was going to note this during

[0:13:36] Trustee Elliott: our um chair report outs but um uh south pender trustee evans had requested an orientation

[0:13:45] Trustee Elliott: presentation on planning applications and processes prior to our first meeting in February,

[0:13:52] Trustee Elliott: because there were a few applications that were coming in and there was a lot of questions about

[0:13:59] Trustee Elliott: process. So Planner Stockdale has arranged for a short session with just us three on January 16th.

[0:14:07] Trustee Elliott: And so, yeah, just to feed back into the planning for orientation next time, it does seem that just general orientation on the business of LTC applications and processes might well be included before we launch into that business.

[0:14:29] Trustee Elliott: So, yeah, there's been a bit of back and forth about it, but I think it's good that people are asking for what they need.

[0:14:38] Voice 12: it

[0:14:38] Voice 10: is go

[0:14:39] Voice 12: ahead ceo i

[0:14:42] Voice 10: hardly agree that just we we do have to cover off all of the basics

[0:14:46] Voice 10: um and the basics are going to be some development permit or significant rezoning that gets in front

[0:14:53] Voice 10: of a trustee who will want to have had some basic training associated with those land use

[0:14:59] Voice 10: instruments so on the 19th we'll do a version of that and then um on a maybe a sub-regional

[0:15:06] Voice 10: basis there'll be some training or an ltc basis but that is a

[0:15:09] Voice 12: priority to get done yeah

[0:15:13] Trustee Luckham: that's

[0:15:14] Trustee Luckham: great um so thank you uh trustee elliott for raising that and just want to say and i'm hoping

[0:15:20] Trustee Luckham: to model that behavior is is even at the executive committee here is we just need to simply go a bit

[0:15:27] Trustee Luckham: slower at the outset here and provide the opportunities for uh questions um and then

[0:15:32] Trustee Luckham: And indeed, from the vice chair's perspective, you really want to work with staff in advance of the meeting when you've seen an agenda,

[0:15:41] Trustee Luckham: if you have questions, in order to facilitate a smoother public meeting.

[0:15:48] Trustee Luckham: So, yeah, just take your time, rely upon staff to answer your questions, and we'll do as much more training broadly as we possibly can.

[0:15:57] Trustee Luckham: and some of that will be coming up in the near future

[0:16:00] Trustee Luckham: as reflected on the CAO's report

[0:16:03] Trustee Luckham: with respect to executive committee chairs

[0:16:04] Trustee Luckham: and committee chairs.

[0:16:06] Trustee Luckham: So that's great.

[0:16:08] Trustee Luckham: Any other questions for the CAO on his follow-up report?

[0:16:11] Trustee Luckham: Otherwise over to you for your anecdotal reports,

[0:16:15] Trustee Luckham: the CAO Hudson-Piller.

[0:16:17] Voice 10: Okay, so coming out of November, December

[0:16:24] Voice 10: and sort of the, not the crush, but the,

[0:16:27] Voice 10: the number of meetings and committee meetings that we're trying to establish that's been a

[0:16:31] Voice 10: significant theme getting fpc ready to consider what came out of the deliberations in december

[0:16:40] Voice 10: around the budget um that's coming up on the 18th and i see julia's joined us here um at this

[0:16:46] Voice 10: meeting and we'll just do in a couple of minutes i'll just do a couple quick words on the budget

[0:16:50] Voice 10: process but so a focus has been the committees uh rpc meets on the 17th and on this monday trust

[0:17:00] Voice 10: programs committee matt and of course one of the key elements there is to get a chair elected and

[0:17:05] Voice 10: have that chair then sit at fpc so we're slowly becoming whole or rapidly becoming whole um on

[0:17:12] Voice 10: the 17th rbc will elect their chair and then that person will be getting some information overnight

[0:17:17] Voice 10: night because the meeting is occurring the budget the fpc meeting is occurring on the 18th

[0:17:23] Voice 10: we've got the same consideration with the governance committee um we had an initial

[0:17:27] Voice 10: meeting scheduled for the 16th which would have gotten us into that loop but we just couldn't get

[0:17:32] Voice 10: everyone um to agree on a meeting date so i believe they are now the 19th the governance

[0:17:40] Voice 10: committee so we won't have a governance committee representative at the first budget session

[0:17:48] Voice 10: of 2023 or the first fpc session but we're doing the best we can um given the schedule and

[0:17:56] Voice 10: hopefully um as the committees roll out um they do their their council committee orientation

[0:18:03] Voice 10: will have and they set their dates the spacing will spread out a little bit better so that's

[0:18:10] Voice 10: of committees the governance committee um bylaw enforcement you're seeing um a report we provided

[0:18:16] Voice 10: sort of an overview report for you today that we'll speak about but that's some work that we've

[0:18:21] Voice 10: been doing internally in the organization following the trust council meeting in december

[0:18:25] Voice 10: uh we're also turning our minds to the reconciliation um um committee uh options

[0:18:31] Voice 10: um please to get that ready for mark so we'll get that to you before um certainly well before the

[0:18:38] Voice 10: ec meeting that occurs prior to that as an overview i have a meeting with the north salt

[0:18:44] Voice 10: spring water district director um certainly turning my mind to the uh on salt spring um

[0:18:51] Voice 10: the community commission um developments there as they move to an lcc um how will um i've had

[0:18:59] Voice 10: some conversations with the trustee um and a few people have called in regarding you know how's

[0:19:04] How's that going to function?

[0:19:05] What's the relationship with the Allen's Trusts to an LCC?

[0:19:08] That kind of thing.

[0:19:09] So that's taking a bit of time.

[0:19:12] Voice 10: And lastly,

[0:19:13] Voice 12: I'd ask Julia to join us on screen.

[0:19:20] Voice 12: Morning, Julia.

[0:19:20] Voice 12: How are you doing?

[0:19:21] Voice 12: Morning, Julia.

[0:19:23] Voice 12: Morning.

[0:19:24] Voice 10: So, Julia, I'm just going to just give a couple little nibbles

[0:19:28] Voice 10: to the Executive Committee just in terms of what's happening

[0:19:31] Voice 10: around the budget as we move into – Julia's obviously quite busy

[0:19:36] Voice 10: with any refinements that have come through.

[0:19:40] Voice 10: from the conversations that occurred in December

[0:19:42] Voice 10: as we get to moving the budget in March.

[0:19:45] Voice 10: And of course, the big thing is, of course,

[0:19:47] Voice 10: we've got to set, we've received the assessed values,

[0:19:49] Voice 10: you've all had your property assessments,

[0:19:51] Voice 10: and that's provided a pretty significant change.

[0:19:54] Voice 10: Do you want to just briefly describe that,

[0:19:56] Voice 10: how that's playing out a little bit, Julia,

[0:19:58] Voice 10: and give the committee a bit of a heads up

[0:20:00] Voice 10: as to where we're going?

[0:20:02] Voice 2: Sure, so obviously everyone at this meeting

[0:20:06] Voice 2: will also be at Financial Planning Committee next week,

[0:20:07] Voice 2: so you'll get much more detail then but just very briefly the primary update to this version of the

[0:20:13] Voice 2: budget is for new BC assessment data so the BC assessment process every year has a completed

[0:20:20] Voice 2: role that's updated at the end of December and our policy says that we will use those figures

[0:20:26] Voice 2: in our budget draft so things like net converted assessment values impact our taxation and also

[0:20:32] Voice 2: So non-market change percentages that are provided by BC Assessment also impact our

[0:20:38] Voice 2: budget figures as well.

[0:20:40] Voice 2: So we've seen a pretty substantial change in the BC Assessment data that we've received

[0:20:45] Voice 2: this year from the assumed figures that were in the previous version of the draft budget.

[0:20:52] Voice 2: The largest one is around non-market change.

[0:20:54] Voice 2: So property values often increase for market factors, and then they can also increase due

[0:21:01] Voice 2: to non-market factors.

[0:21:02] Voice 2: And non-market factors are primarily things like new construction, new development, changes in land use, those sorts of things.

[0:21:08] Voice 2: And so we look at that value from BC assessment to understand how much of our property tax revenue in the next budget cycle will be collected on existing properties,

[0:21:19] Voice 2: which then, of course, would be coming from existing taxpayers or our property tax revenue that might be coming from new construction.

[0:21:28] Voice 2: And of course, if we're collecting an increase in our tax revenue from new construction, there is no increase or a lesser increase to existing homeowners.

[0:21:37] Voice 2: A little bit of background there, a bit confusing. I'm happy to answer questions either today or at FPC.

[0:21:42] Voice 2: But what we're seeing with the BC assessment data is a fairly significant increase in the non-market change value.

[0:21:47] Voice 2: So the previous version of the budget had around 1% that we thought would come from new construction.

[0:21:52] Voice 2: Now, BC assessment data is telling us that's 8%.

[0:21:55] Voice 2: So there's an 8% lift in non-market change factors, and that means a much larger percent of our tax increase will be collected on new construction or changes in land use and those factors, which means there's a much lower percentage of the tax increase that needs to be collected from your average existing taxpayer.

[0:22:16] Voice 2: pair. So it's great news for us. It does help with a lot of the budget pressures around the

[0:22:21] Voice 2: general tax increase that we see. So previously, the version of the budget was seeing about,

[0:22:26] Voice 2: I think it was an 8% increase, general tax increase to the general taxpayer. Now it's at 1.4%.

[0:22:33] Voice 2: We will have, you know, more changes coming to the budget in the next iteration. Of course,

[0:22:38] Voice 2: FPC will potentially make some changes. And so that number is likely to change. But for now,

[0:22:43] Voice 2: that's what we're seeing so hopefully FPC will appreciate that news see how things go next week

[0:22:50] Voice 10: great that's exactly what we needed just to give you a bit of an overview of you know what's the

[0:22:57] Voice 10: general trend as we contemplate all as FPC moves into the conversation next week around you know

[0:23:04] Voice 10: what kind of what kind of changes they want to see or not there are some senior staff are working on

[0:23:10] Voice 10: some amendments to the budget and those are being provided to julia and she's factoring them in um

[0:23:17] Voice 10: one of those is there's going to be some an increase in some software that's required for

[0:23:23] Voice 10: the operations of the expense side of the organization we do need a couple more computers

[0:23:30] Voice 10: and also that staff have gone away and done another analysis there's a staff position

[0:23:37] Voice 10: that's being put forward for consideration by FPC an additional one

[0:23:42] Voice 10: and they will put their minds to that and we'll explain that when it comes up

[0:23:46] Voice 10: next week but it's more focused that position is more focused in the

[0:23:51] Voice 10: financial planning area of the organization so that being said all the

[0:23:56] numbers we've been discussing in substantially include most of those

[0:24:01] changes I would also say that in

[0:24:04] Voice 10: terms of the direction Trust Council gave and

[0:24:06] Voice 10: And with regards to the budget in terms of planning activities, those have been reconciled

[0:24:12] Voice 10: and put forward into the budget as well.

[0:24:15] Voice 10: Julie, do you have a last wrap-up?

[0:24:17] Voice 2: Yeah, I just wanted to clarify the item you just mentioned around our expense claim form

[0:24:22] Voice 2: that is not actually included in the figures that were just relayed.

[0:24:26] Voice 2: So that 1.4% tax lift does include the additional staff member we'll be requesting.

[0:24:31] Voice 2: It doesn't include the dollars for our expense claim system.

[0:24:35] Voice 2: system. That's a late item that's coming forward, but it will be rolled into future versions of the

[0:24:40] Voice 2: budget. And, you know, this is pretty typical. We have new information come forward at various

[0:24:45] Voice 2: points in the budget cycle every year, and we're constantly massaging it.

[0:24:49] Voice 10: Oh, yeah. That's what I'm

[0:24:52] Voice 10: trying to point out. There are going to be some small pieces that are added in that you may or

[0:24:56] Voice 10: may not have seen yet. So thanks for that. I think we're good. And if you have any financial

[0:25:04] questions,

[0:25:05] Voice 10: you can ask them yourself or Julia, but that sort of sums up the first week, week

[0:25:09] Voice 10: and a half here, you know, just from my perspective. Sorry for going on so long, but I thought

[0:25:13] Voice 10: that that information probably helped you.

[0:25:16] Trustee Luckham: Okay, well, good. Thank you very much, CAO Hudson-Piller, for your report, and thank

[0:25:22] Trustee Luckham: you, Julia, for your report. Any questions with respect to anything that's been provided

[0:25:27] Trustee Luckham: there? No? So then, Julia, while I have you on the screen, how about we go to your director

[0:25:33] Trustee Luckham: to follow-up action list and administrative services report? I see only one item on there

[0:25:40] Trustee Luckham: outside of obviously creating your budget package for us. So do you have anything further that you

[0:25:47] Trustee Luckham: would like to report with respect to administrative services?

[0:25:51] Voice 2: Nothing in particular to speak to on the

[0:25:53] Voice 2: follow-up action list. As you mentioned, there's only one item. Most of my items live on the FPC

[0:25:58] Voice 2: see follow-up action list. This one in particular does relate to a financial policy. It's the budget

[0:26:04] Voice 2: control and adjustment policy. I scheduled that to be completed in September of this year. So

[0:26:09] Voice 2: this time of year, of course, my time is wrapped up in budget development. Budget cycle is very

[0:26:13] Voice 2: busy. Immediately following budget cycle, we've got the year-end and the audit that takes place.

[0:26:18] Voice 2: And so review of this policy has been pushed after that in September, hoping to get that done.

[0:26:24] Voice 2: so that's follow-up action item I can dive right into my quick director's update if that's all

[0:26:30] Voice 2: right with you chair that'd

[0:26:32] Trustee Luckham: be great thank you

[0:26:32] Voice 2: okay we'll also be brief as I've only been back

[0:26:35] Voice 2: at work for a week post holidays holidays were great I made sure to have zero work time in my

[0:26:42] Voice 2: life with the exception of actually about an hour but otherwise it was a really nice break so with

[0:26:48] Voice 2: this week my primary focus again has been updating the budget financial planning committee does meet

[0:26:52] Voice 2: meet next Wednesday. So we need to get that agenda out this week. I have connected with a number of

[0:26:59] Voice 2: trustees who are on financial planning committee. I'm really getting a sense that there's an

[0:27:03] Voice 2: investment in our process and, you know, a deep desire to have good conversation to make sure the

[0:27:08] Voice 2: budget lands in a good place. So that always makes me feel motivated. So I'm always happy to receive

[0:27:13] Voice 2: those calls and help trustees along in that process. There's also been a lot of HR work

[0:27:19] Voice 2: that's on the go.

[0:27:20] Voice 2: We have a fair number of shuffles

[0:27:22] Voice 2: that are happening internally with staff,

[0:27:25] Voice 2: lots of competitions that are either closing

[0:27:28] Voice 2: or coming up to be posted.

[0:27:30] Voice 2: With that comes revisions to job descriptions

[0:27:32] Voice 2: and sending things into classification.

[0:27:34] Voice 2: So lots of work that we're undertaking right now

[0:27:37] Voice 2: with Provincial Service Agency.

[0:27:39] Voice 2: So definitely not dull times in my world.

[0:27:45] Trustee Luckham: Super, thank you.

[0:27:46] Trustee Luckham: Any questions for the director?

[0:27:48] Trustee Luckham: No, well, thank you for your service

[0:27:49] Trustee Luckham: and look forward to seeing you at FPC.

[0:27:55] Trustee Luckham: I'm going to return to my list here

[0:27:57] Trustee Luckham: and Director of Legislative Services,

[0:28:00] Trustee Luckham: I believe is still away.

[0:28:01] Trustee Luckham: And I'm presuming that you don't have anything

[0:28:04] Trustee Luckham: to report to us CAO from his area.

[0:28:07] Trustee Luckham: No, nothing substantial.

[0:28:09] Trustee Luckham: Then Director of Planning Services, Stefan Cermak.

[0:28:12] Trustee Luckham: I see you online there.

[0:28:13] Trustee Luckham: Good morning.

[0:28:14] Trustee Luckham: Your follow-up action list followed by your report, thank you.

[0:28:19] Voice 6: Good morning, Mr. Chair. Thank you. And good morning, everybody, and Happy New Year.

[0:28:24] Voice 6: There's only two items on that list that I have. One is completed, and that was a simple issue

[0:28:29] Voice 6: about informing about past bylaw and approved bylaw. With the one remaining about a session,

[0:28:36] Voice 6: the next Trust Council to include a session on bylaw enforcement policy and practice,

[0:28:40] Voice 6: you'll have a briefing in this agenda package. I believe it's item 8.1 point something point

[0:28:46] Voice 6: something if it's 8.1 in that area uh so we're going to discuss that further of course that

[0:28:52] Voice 6: won't be done until the conclusion of trust council uh but the briefing uh we can talk

[0:28:57] Voice 6: more about it at at that time um yeah so moving on to so my update i'm still used to that process

[0:29:05] Voice 6: giving you an update so my my uh i'll just kind of wing it a little bit but i will tell you what's

[0:29:09] Voice 6: going on and that is of course bylaw enforcement uh has been uh top of mind uh there are a lot of

[0:29:14] Voice 6: of things going on by law enforcement in preparing to talk to you about by law enforcement. So that's

[0:29:19] Voice 6: been, you know, a lot of behind the scenes work going on. Very excited about some of the direction

[0:29:24] Voice 6: we're going with that and talking to these other agencies to help collate and educate and inform

[0:29:29] Voice 6: and learn and change. So very excited about that. We have started this week, Renee Jamarat has

[0:29:36] Voice 6: started as the new regional planning manager in the north. Today will be her first day stepping

[0:29:41] Voice 6: stepping into the Gabriola office so very excited about that she's a lovely person extremely

[0:29:47] Voice 6: confident we're very lucky to to attract somebody of that caliber and I think she's going to really

[0:29:54] Voice 6: complement our team really well so I'm very excited about that so welcome to Renee and if you you will

[0:30:00] Voice 6: north get a chance all of you i think have an ltc up there so you will all get a chance to meet her

[0:30:04] Voice 6: at one point or another and i know she's looking uh very much forward to um uh to meeting all of

[0:30:10] Voice 6: you so elsewhere of course we we have other hirings going on uh no conclusions yet but

[0:30:17] Voice 6: if you haven't heard of and i think i've reminded you um that in the north we have two retirements

[0:30:23] Voice 6: of uh long-term administrative help and uh we're backfilling that quite a couple months worth of

[0:30:29] Voice 6: backfill to get orientated to new staff that's the hope but that of course doesn't take two

[0:30:34] Voice 6: months to orientate some new people but we're using that time to take that in institutional

[0:30:42] Voice 6: knowledge to review our procedures and policies for planning services administrative details

[0:30:49] Voice 6: things that might bore you out to death but really important to harmonize that amongst the offices

[0:30:53] Voice 6: and so we're taking that time to make sure we don't lose that institutional knowledge and we're

[0:30:58] Voice 6: going to we've got a program there to to harmonize some processes amongst the offices so everything

[0:31:04] Voice 6: you see looks the same everywhere you go and we're aware that there's subtle differences that have

[0:31:08] Voice 6: grown over time so we're looking to improve that um what else do we have oh and of course i've been

[0:31:14] Voice 6: stressing all the heck about the regional planning committee uh trying to get that up and running and

[0:31:18] Voice 6: make sure that works well that's my first one with uh you know the training wheels are off and

[0:31:22] Voice 6: getting that going so uh so much do so much to look forward to and uh and so much to learn from

[0:31:27] Voice 6: myself but i'm so excited about it it's kind of ridiculous so i'll just contain my excitement and

[0:31:32] Voice 6: just tell you that i'm prepared for that's it mr chair

[0:31:36] Voice 12: you're

[0:31:40] Voice 6: on mute mr chair

[0:31:41] Voice 12: yeah i got that

[0:31:43] Trustee Luckham: thanks for the room um thank you very much uh stefan appreciate all the work that you're doing

[0:31:49] Trustee Luckham: and glad you're finding your feet there in your new role and look forward to uh more that you

[0:31:55] Trustee Luckham: bring to us in the future and indeed uh welcome to uh renee if she happens to be listening

[0:32:01] Trustee Luckham: um in the northern office okay so um any other questions for the

[0:32:10] Trustee Luckham: director no okay so let's move on to director of trust area services claire freighter

[0:32:14] Trustee Luckham: good morning good

[0:32:17] Voice 8: morning happy new year

[0:32:21] Voice 7: i'll launch right in um in terms of your follow-up action list here there are no particular updates

[0:32:25] Voice 7: except to say on the last one which is regarding letters to mlas and mps and so on regarding the

[0:32:32] Voice 7: results of the election um i believe lori has our executive coordinator has started our work on

[0:32:36] Voice 7: drafting those letters and i think we're hopeful to get them out and over to the chair for review

[0:32:40] Voice 7: um in the next week or so um and the rest of them are just ticking away in the background

[0:32:45] Voice 7: as time permits and i'd be happy to take any questions any

[0:32:51] Trustee Luckham: questions for the director at this

[0:32:52] Trustee Luckham: time uh toby elliott sorry

[0:32:57] Trustee Elliott: i couldn't get my hand up fast enough um i just wanted to ask about

[0:33:01] Trustee Elliott: letters to First Nations in the trust area. I know there's a limitation with, we don't have

[0:33:07] Trustee Elliott: the administrative support for that, but just in the interest of not leaving this issue too far

[0:33:16] Trustee Elliott: down the road, you know, in Gabriela's protocol agreement with Snuneymuk, we do say that we will

[0:33:24] Trustee Elliott: share our meeting dates with them at the beginning of the year and introduce the new trustees. So

[0:33:30] Trustee Elliott: So I just wonder if it's possible to modify those introductory letters, and could I at

[0:33:37] Trustee Elliott: least get letters out to Sinaimuk Chief and Council at the

[0:33:42] Trustee Elliott: beginning of the year before

[0:33:43] Trustee Elliott: that's too late?

[0:33:44] Voice 7: Yeah, so that is on my list.

[0:33:46] Voice 7: It's not on this follow-up action list, but almost all of the local trust communities

[0:33:50] Voice 7: have standing resolutions regarding writing to nations at the beginning of the year.

[0:33:54] Voice 7: So that is on the list, but we haven't started that work, but certainly it's going to be

[0:33:58] Voice 7: happening.

[0:33:58] Voice 7: I'm getting a number of inquiries.

[0:34:00] Voice 7: we want to do it in a coordinated manner because of course some nations expand 13 local trust areas

[0:34:05] Voice 7: we don't want them getting 13 different letters so um that will be undertaken to coordinate um

[0:34:10] Voice 7: and we haven't started the work but we would hope to get it out in january um if possible so that's

[0:34:15] Voice 7: the intent and my intent i'll discuss with the cio is to circulate to trustees um for review

[0:34:21] Voice 7: not to local trust committees because that would seem um bureaucratic but i would intend that every

[0:34:26] Voice 7: trustee would have an opportunity to see what's going super

[0:34:31] Trustee Luckham: thank you claire thank

[0:34:31] Voice 8: you anything

[0:34:33] Trustee Luckham: else for the director no do you have a general report um

[0:34:38] Voice 7: generally i can just let you know that

[0:34:40] Voice 7: we held our first trust programs committee meeting of the term and it went well i believe and i'm

[0:34:46] Voice 7: happy to announce that chair of trust programs committee is christina evans and that the vice

[0:34:50] Voice 7: chair is alex allen so very much looking forward to working with those two um to support that

[0:34:56] Voice 7: committee um also on the hiring front um we are in the process of making an offer for uh acting

[0:35:03] Voice 7: communication specialist who would be with us until the end of may and our i have um sent in

[0:35:08] Voice 7: for posting the senior intergovernmental policy advisor position so making some progress there too

[0:35:14] Voice 7: so thank you

[0:35:15] Trustee Luckham: excellent thank you um any questions at all for the director

[0:35:23] Trustee Luckham: Okay, so I got to scroll through the ever so long list

[0:35:29] Trustee Luckham: for trust area services.

[0:35:30] Trustee Luckham: So that concludes our reporting out from the staff.

[0:35:35] Trustee Luckham: And so thank everybody.

[0:35:36] Trustee Luckham: Thank you very much for your service to the Alam's Trust.

[0:35:40] Trustee Luckham: Trust that you're all refreshed

[0:35:41] Trustee Luckham: and I wish you all a happy new year

[0:35:43] Trustee Luckham: and looking forward to working with you

[0:35:45] Trustee Luckham: through this year and the term.

[0:35:47] Trustee Luckham: So local trust committee chair updates is next. This is an opportunity for each of you as vice

[0:35:54] Trustee Luckham: chairs to speak to important issues that you feel are necessary to bring to the attention of

[0:36:01] Trustee Luckham: executive committee. And of course, each of us sitting as trustees on our own LTCs,

[0:36:07] Trustee Luckham: it's sort of better for the appointed vice chair to provide those reports if there's

[0:36:14] Trustee Luckham: supplementary information that's important that needs to be conveyed certainly that could be done

[0:36:20] Trustee Luckham: but the idea is to provide a high level reporting out of topics that would be of interest to

[0:36:30] Trustee Luckham: the executive committee body or by other vice chairs in their roles so I'm just going to start

[0:36:37] Trustee Luckham: off according to my screen here I'm going to go Tim Peterson, David Maude, Toby Elliott and I'll

[0:36:44] Trustee Luckham: I'll follow up with my own report.

[0:36:46] Trustee Luckham: So Trustee Peterson, over to you

[0:36:48] Trustee Luckham: for your local trust committee.

[0:36:51] Voice 9: Thank you, Chair.

[0:36:53] Voice 9: Not an awful lot to report since our last meeting.

[0:36:59] Voice 9: Looking forward to the first LTC

[0:37:03] Voice 9: for the Hornby Local Trust Committee area

[0:37:09] Voice 9: in a week or so.

[0:37:11] Voice 9: And I would just note that one of the things

[0:37:15] Voice 9: that is common to all the LTCs that I am now chairing

[0:37:20] Voice 9: is they all have proposals from Rogers for cell towers.

[0:37:25] Voice 9: And there's certainly some concern

[0:37:28] Voice 9: about the consultation process

[0:37:31] Voice 9: and the way that's been unfolding in those areas.

[0:37:36] Voice 9: And I guess I'll have more information after the meeting.

[0:37:42] Voice 9: So that's about it for me today.

[0:37:44] Voice 9: Okay,

[0:37:45] Trustee Luckham: thank you very much, Vice Chair Peterson.

[0:37:49] Trustee Luckham: So Vice Chair Maud.

[0:37:51] Trustee Maude: I'm still enjoying the honeymoon period of executive.

[0:37:54] Trustee Maude: We actually haven't had an in-person meeting

[0:37:57] Trustee Maude: for my local trust committees.

[0:37:59] We've had a couple of electronic meetings.

[0:38:02] We have one coming up next week for Denman

[0:38:05] to consider receiving late information

[0:38:09] on the housing proposal.

[0:38:11] So, a lot of back and forth about that from the community of concern, but it'll be an interesting community of that over and done with.

[0:38:22] We'll be dealing shortly with what happened on Saturno, which we

[0:38:26] Trustee Maude: briefly touched on at our last EUC meeting.

[0:38:29] Trustee Maude: But no, so far it's been great. Staff have been wonderful.

[0:38:32] Trustee Maude: I think Stefan's tired of hearing from me, but the planners have been really, really great and very helpful in sort of getting integrated into this new society.

[0:38:43] Trustee Maude: Thank you.

[0:38:47] Trustee Luckham: Okay, thank you, Vice Chair Mott.

[0:38:50] Trustee Luckham: So, Vice Chair Elliott, over to you.

[0:38:53] Trustee Elliott: Nothing really to report.

[0:38:54] Trustee Elliott: I have not yet chaired a meeting.

[0:38:57] Trustee Elliott: Looking forward to it, very much so, and to getting some training.

[0:39:02] Trustee Elliott: the only as I said before in South Pender there's a request for orientation on planning applications

[0:39:08] Trustee Elliott: and processes so Planner Stockdill and I believe Robert Kojima have arranged for a short session

[0:39:16] Trustee Elliott: for those two trustees and myself so that's about it looking forward to it

[0:39:24] Trustee Luckham: okay thank you very much

[0:39:25] Trustee Luckham: for uh vice chair elliott uh so from my uh sector uh the two ltcs i'm uh providing uh chairing for

[0:39:34] Trustee Luckham: is gabriola and gambier and uh both of those meetings are coming up closer to the end of

[0:39:40] Trustee Luckham: the month and very much looking forward uh to that um and um otherwise it's been quiet um i've been

[0:39:49] Trustee Luckham: grateful for that um it's actually been one of the more quieter uh holiday seasons usually i get a

[0:39:55] Trustee Luckham: with a lot of emails from folks in those quiet periods.

[0:39:59] Trustee Luckham: And this one has been a little on the quiet side,

[0:40:02] Trustee Luckham: although we certainly have lots of correspondence received

[0:40:04] Trustee Luckham: at this executive committee desk here

[0:40:06] Trustee Luckham: as reflected in this report.

[0:40:08] Trustee Luckham: So it's all good, no concerns here

[0:40:12] Trustee Luckham: and a pleasure to have the opportunity to do this work.

[0:40:15] Trustee Luckham: So that's it for local trust committee chair updates.

[0:40:20] Trustee Luckham: It's the only remaining item

[0:40:21] Trustee Luckham: I'm a Conservancy liaison update and Vice-Chair Elliott,

[0:40:26] Trustee Luckham: have you met with the Conservancy?

[0:40:30] Trustee Elliott: No, the only updates we have is that the Conservancy's

[0:40:35] Trustee Elliott: three-year plan has been submitted

[0:40:38] Trustee Elliott: to the Minister of Municipal Affairs

[0:40:40] Trustee Elliott: just before the holidays.

[0:40:42] Trustee Elliott: And again, they chose to proceed with a three-year plan

[0:40:45] Trustee Elliott: instead of a five-year plan

[0:40:47] Trustee Elliott: in order to undertake meaningful engagement

[0:40:49] Trustee Elliott: with First Nations in 2023-2024 and so we expect the minute it'll take some time for the minister

[0:40:56] Trustee Elliott: to review and consider approving that plan as Minister King has just been appointed to her role

[0:41:03] Trustee Elliott: uh January 24th is our first board meeting that will be happening in person in Victoria when we'll

[0:41:11] Trustee Elliott: elect a chair and vice chair and again um I'm not sure everyone's been invited but the Link

[0:41:18] Trustee Elliott: Island Celebration will be happening January 20th in Nanaimo with partners and donors to

[0:41:25] Trustee Elliott: celebrate that significant donation to the Islands Trust Conservancy. That's about it for me.

[0:41:34] Trustee Luckham: Okay, that's great. Thank you very much. So that concludes our kickoff to our executive

[0:41:40] Trustee Luckham: executive committee agendas and, you know,

[0:41:43] Trustee Luckham: just my practice in this moment is to reflect

[0:41:48] Trustee Luckham: on the structure of our organization and how we work.

[0:41:51] Trustee Luckham: And so that concludes that first section.

[0:41:54] Trustee Luckham: And of course the other areas that the executive committee

[0:41:56] Trustee Luckham: is responsible for is approval of bylaws.

[0:41:59] Trustee Luckham: And that comes up fairly regularly

[0:42:02] Trustee Luckham: along with overall administration of the Allen's trust

[0:42:05] Trustee Luckham: and trust council meeting preparation work.

[0:42:07] Trustee Luckham: And we'll touch on some of those things

[0:42:09] Trustee Luckham: in the rest of the agenda but this section now is the bylaws for approval and consideration

[0:42:15] Trustee Luckham: typically I provide the opportunity for the vice chair to present the bylaw if they're comfortable

[0:42:22] Trustee Luckham: but certainly the staff support available to you if you would prefer staff to speak to the

[0:42:27] Trustee Luckham: presentation of the bylaw for the consideration and approval of the executive committee so with

[0:42:34] Trustee Luckham: With that said, Salt Spring Island Local Trust Committee

[0:42:37] Trustee Luckham: proposed bylaw number 534 is before us, delegation bylaw.

[0:42:41] Trustee Luckham: And I'll turn to Tim Peterson if he wants to present that

[0:42:44] Trustee Luckham: or ask staff to present that for you.

[0:42:49] Voice 9: Thank you, Chair.

[0:42:50] Voice 9: So this bylaw was substantially advanced

[0:42:58] Voice 9: by the previous LTC had done most of the work on this.

[0:43:03] Voice 9: and uh uh we did have trustee patrick um sort of the being the bridge between the previous and the

[0:43:13] Voice 9: new ltc um and this was passed uh i believe at our december 13th meeting if i'm correct

[0:43:24] Voice 9: and other than that uh i would turn it over to staff for any further information okay uh

[0:43:32] Trustee Luckham: Director Cermak, do you have any additional information with respect to bylaw number 534?

[0:43:40] Voice 6: I have very minor additions saying that I believe this is the second LTC to propose adopting a delegation authority for development permits.

[0:43:52] Voice 6: Internally, we're working out the process for that.

[0:43:54] Voice 6: I believe Galliano has a few permits that are heading towards this direction.

[0:44:00] Voice 6: It is designed for to be efficient and effective delivery of planning services.

[0:44:05] Voice 6: It was a policy that was adopted by previous Trust Council.

[0:44:10] Voice 6: And I would like to just simply inform you that this is the beginning of yet another wave of delegation bylaws, which was permitted in policy and supported by the previous Trust Council.

[0:44:22] Voice 6: And that is the delegation of development variance permits, something of small, minor issues.

[0:44:28] Voice 6: use. So executive committee will be hearing in the near future about proposed policy amendments

[0:44:34] Voice 6: that would then lead to proposed bylaws for various LTCs. So this is just the beginning of

[0:44:41] Voice 6: an example of how we can be more effective and efficient in delivering planning services. And

[0:44:46] Voice 6: I'm very excited to see that this come to the executive committee for your approval.

[0:44:51] Trustee Luckham: Thank you very much, Stefan. So I'll ask Vice Chair Peterson to advance the motion. I'll look

[0:44:57] Trustee Luckham: for a seconder thank

[0:45:01] Voice 9: you chair i move that the islands trust executive committee approves salt

[0:45:04] Voice 9: spring island local trust committee delegation bylaw number 534 cited as salt spring island

[0:45:09] Voice 9: local trust committee delegation bylaw number 534 2022 in accordance with section 27 of the islands

[0:45:16] Voice 9: trust act very

[0:45:19] Trustee Luckham: good thank you to our seconder trustee elliot i saw your hand up first thank

[0:45:23] Trustee Luckham: you very much and um so uh indeed we have a motion on the floor and this is an opportunity for uh

[0:45:29] Trustee Luckham: discussion. Typically, when a motion's on the floor, you would want to suggest, advise that

[0:45:35] Trustee Luckham: you're in favor or not in favor, and then move along. And so if you wish to speak at all,

[0:45:43] Trustee Luckham: otherwise, I'd be just calling for the vote. So just ask if there's any discussion on the motion

[0:45:48] Trustee Luckham: on the floor. Not seeing any, then I will call for the vote. All those in favor, please raise

[0:45:54] Trustee Luckham: raise your hands electronically or in person.

[0:45:57] Trustee Luckham: And so that carries unanimously and so none opposed.

[0:46:01] Trustee Luckham: And thank you very much.

[0:46:04] Trustee Luckham: So that indeed I'll share that excitement of Stefan

[0:46:08] Trustee Luckham: is this is an efficiency with the Allen's Trust

[0:46:12] Trustee Luckham: which has been long awaited.

[0:46:15] Trustee Luckham: And it's nice to see this rolling out.

[0:46:17] Trustee Luckham: And if any of you as vice-chairs have any questions

[0:46:20] Trustee Luckham: about this delegation authority that may come up

[0:46:24] Trustee Luckham: but one of your LTCs do engage with staff to be sure that you have a full understanding of it

[0:46:28] Trustee Luckham: because it's certainly there are some nuances with it that are important to understand so let's move

[0:46:35] Trustee Luckham: to 6.2 Saterna Island local trust committee bylaw number 136 and 137 and I'll turn to the

[0:46:47] Trustee Luckham: the Vice Chair for Saterna Island to present these bylaws

[0:46:52] Trustee Luckham: or request for staff support to do so.

[0:46:56] Trustee Luckham: And I believe that's David Maude,

[0:46:59] Trustee Luckham: but I might be mistaken about that.

[0:47:01] Trustee Luckham: Still new at this.

[0:47:03] Trustee Luckham: David Maude.

[0:47:04] Trustee Maude: Thank you, Chair.

[0:47:05] Trustee Maude: We're all new at everything now.

[0:47:07] Trustee Maude: This is a very nice set of bylaws

[0:47:12] Trustee Maude: that basically is empowering the purchase

[0:47:16] is of 77 acres of land by the dc nature trust

[0:47:20] Trustee Maude: um and complementary to other um parkland on saturn

[0:47:25] Trustee Maude: island and what it's doing is um moving density from one property to another property um when

[0:47:32] it's converted over to the trust um the meeting that we had on december 14th it was very nice a

[0:47:41] with a few members of the public attended

[0:47:44] and spoke very, very favorably about it.

[0:47:49] And so there was even a suggestion of providing more density

[0:47:53] to the property that's being transferred to.

[0:47:56] Trustee Maude: So there's immense community support for this.

[0:47:59] Trustee Maude: And of course it's preserving an important piece of land

[0:48:02] for Saturna, the trust and the province as a whole.

[0:48:05] So I'm very, very pleased to be involved

[0:48:09] involved in this final part,

[0:48:11] which I understand took a long time

[0:48:13] and took a lot of negotiations,

[0:48:15] a lot of effort by the trustees.

[0:48:19] I

[0:48:20] Trustee Maude: don't know if staff want to jump in with anything more,

[0:48:22] Trustee Maude: otherwise I'm prepared to move the motions.

[0:48:27] Trustee Luckham: Okay, let's get a motion.

[0:48:29] Trustee Maude: Okay, so I move that the Islands Trust Executive Committee

[0:48:32] Trustee Maude: approves Saterna Island Local Trust Committee

[0:48:33] Trustee Maude: by-law number 136,

[0:48:35] Trustee Maude: signed into Saterna Island Official Community Plan,

[0:48:38] Trustee Maude: Plan, bylaw number 70, 2000, amendment number 1, 2022,

[0:48:42] Trustee Maude: in accordance with section 27 of the Islands Trust Act.

[0:48:46] Trustee Luckham: Moved, do I have a seconder?

[0:48:48] Trustee Luckham: Trustee Peterson, thank you very much.

[0:48:49] Trustee Luckham: Is there any discussion on the bylaw?

[0:48:52] Trustee Luckham: All right, let's call for the vote then.

[0:48:54] Trustee Luckham: All those in favor?

[0:48:56] Trustee Luckham: That two carries unanimously, thank you very much.

[0:48:59] Trustee Luckham: And back to you, David Maag, for the second part.

[0:49:01] Trustee Maude: Okay, I move that the Islands Trust Executive

[0:49:03] Trustee Maude: approves the Turner Island Local Trust Committee

[0:49:05] Trustee Maude: bylaw number 137, Senator Turner Island

[0:49:08] on non-use bylaw number 119, 2018,

[0:49:11] Trustee Maude: amendment number 1, 2022,

[0:49:13] Trustee Maude: in accordance with section 27 of the Highlands Trust Act.

[0:49:16] Trustee Luckham: Okay, moved.

[0:49:17] Trustee Luckham: Do I have a seconder?

[0:49:18] Trustee Luckham: Again, Trustee Peterson, thank you.

[0:49:20] Trustee Luckham: Is there any discussion on the bylaw?

[0:49:23] Trustee Luckham: So I will call for the vote.

[0:49:24] Trustee Luckham: All those in favor?

[0:49:26] Trustee Luckham: That carries unanimously also.

[0:49:28] Trustee Luckham: So thank you very much, Vice Chair,

[0:49:30] Trustee Luckham: for your work at the LTCs

[0:49:32] Trustee Luckham: and bringing these motions to us today.

[0:49:35] Trustee Luckham: And of course, for the staff support in the background.

[0:49:38] Trustee Luckham: So trust council meeting preparation,

[0:49:41] Trustee Luckham: the only item on today's agenda

[0:49:44] Trustee Luckham: for trust council meeting preparation is a 7.1.1

[0:49:48] Trustee Luckham: orientation of chairs for trust council committee discussions.

[0:49:51] Trustee Luckham: CAO Hotzenpiller, I'll turn that over to you.

[0:49:54] Voice 10: Okay, thank you.

[0:49:55] Voice 10: Briefly, we have to just discuss two items

[0:49:59] Voice 10: or my comments are going to focus on two items.

[0:50:01] Voice 10: One, the focus of the upcoming executive committee training.

[0:50:05] Voice 10: So what is the focus and content?

[0:50:07] Voice 10: and the second is just generally around timing so I'll start with the first one

[0:50:14] Voice 10: given that we've got new vice-chairs who are moving into a chairing role in the

[0:50:21] Voice 10: public realm I'm suggesting that the strong component is actually that the

[0:50:26] Voice 10: chairing function in public meetings the dealing with situations around public

[0:50:35] Voice 10: governance conflict resolution the whole the delicate balance between engaging

[0:50:41] Voice 10: the community and also providing governance of the meeting the

[0:50:46] Voice 10: understanding that this is your meeting and that in a chairing function that you

[0:50:52] Voice 10: aren't charging so it's development of that skill set or augmenting that skill

[0:50:56] Voice 10: set I just want general agreement from you that that that is a worthwhile

[0:51:01] well pursued um so that's

[0:51:04] Voice 10: why this is on the agenda so that would be one particular focus

[0:51:07] Voice 10: the second content focus that i think is of value is how to get to a decision the means by which in

[0:51:17] Voice 10: a public setting um you know traditionally information's gathered it's presented by staff

[0:51:23] Voice 10: perhaps it's refined based on direction by elected officials of the body it comes back

[0:51:29] Voice 10: is reviewed and then there's the moment of decision making so what how in a public forum

[0:51:36] Voice 10: do you move through the structured decision making process i think some consideration of

[0:51:41] Voice 10: that is a second um skill set to to develop so um those are the two themes initially i also think

[0:51:50] Voice 10: executive committee and i don't think an initial session would have enough time for it should be

[0:51:55] Voice 10: be investigating itself, it's leadership quotient,

[0:51:59] Voice 10: it's governance process, it's team building.

[0:52:03] So that would be a third theme

[0:52:06] that I think executive commission should consider.

[0:52:09] Voice 10: I'm meeting with, having some discussions

[0:52:11] Voice 10: with some consultants later on this afternoon

[0:52:15] Voice 10: and basically honing in on those pieces.

[0:52:19] Voice 10: So now Mr. Chair, I'd like to turn to you and go,

[0:52:21] Voice 10: does that generally sound appropriate?

[0:52:23] Voice 10: appropriate. It is being slightly different than previous EC trainings. There, we did a variety of

[0:52:31] Voice 10: different things. It was focused on team building, but I think in this, my recommendation to you is

[0:52:38] Voice 10: the folks that I've described. And then if you agree, or if you have some changes that you want

[0:52:43] Voice 10: to focus on, we then move into basically the timing question and the contingent, who will be

[0:52:52] Voice 10: beginning that training that would be our next topic briefly okay

[0:52:58] Trustee Luckham: so i'll turn to vice chairs

[0:53:00] Trustee Luckham: and just ask you uh based on what the cao has presented and asked there um um are you in

[0:53:08] Trustee Luckham: support of the general theme are there any other areas of um interest that you think we might want

[0:53:14] Trustee Luckham: to consider so um uh i'll just look to you to raise your hand if you have any additional remarks

[0:53:21] Trustee Luckham: or otherwise assume that you're in support of the process as outlined all right looks like that's

[0:53:30] Trustee Luckham: good um i'm just going to reflect on one of your remarks about uh cao the importance of it but

[0:53:37] Trustee Luckham: obviously you have support from the vice chairs at this point with respect to how to run an open

[0:53:43] Trustee Luckham: meeting and decisions in an open meeting i just recall as being a new vice chair um and in a in

[0:53:50] Trustee Luckham: in an LTC meeting and with the public right there

[0:53:55] Trustee Luckham: and having to have discussions that sometimes get awkward

[0:53:58] Trustee Luckham: because there are questions that need to be asked

[0:54:02] Trustee Luckham: that need answers in order to facilitate decisions.

[0:54:07] Trustee Luckham: And it's a requirement of the community charter

[0:54:10] Trustee Luckham: that all of our meetings and discussions happen in public.

[0:54:13] Trustee Luckham: And sometimes it gets awkward, but they're necessary

[0:54:16] Trustee Luckham: and we need to be comfortable with as chairs

[0:54:19] Trustee Luckham: facilitating that process and encouraging trustees

[0:54:22] Trustee Luckham: to ask all good questions.

[0:54:26] Trustee Luckham: There are no bad questions, all good questions

[0:54:29] Trustee Luckham: in order to ensure that the individuals are fully briefed

[0:54:34] Trustee Luckham: on what it is that they're being asked to decide upon.

[0:54:37] Trustee Luckham: So I'm excited about having a revisit on these themes

[0:54:41] Trustee Luckham: and thoughts from a fresh perspective.

[0:54:45] Trustee Luckham: So I'm in support also, CAO.

[0:54:48] Voice 10: well

[0:54:49] Trustee Luckham: thank you very much

[0:54:49] Voice 10: um the reason i asked the question is one just to gauge your enthusiasm

[0:54:53] Voice 10: which i'm ranking very very high so that's uh that's exciting um two that to make the

[0:55:02] Voice 10: distinction between the training i'm recommending which we can get from outside expertise and

[0:55:07] Voice 10: training we can do internally around um vice the vice chair role and chairing in a public forum

[0:55:14] Voice 10: And what I mean by that is staff can work with you subsequent to this session around issues such as, quite often you'll find at the Islands Trust, you will likely experience it, that the vice chair vote or the vote of the chair of an LTC is somewhat of a lesser vote.

[0:55:31] Voice 10: Or what is your role in community?

[0:55:37] Voice 10: certainly the founders of the islands trust of the people who contemplated its development did

[0:55:42] Voice 10: not have that vote be any different than any other any other local vote that issue continuously comes

[0:55:48] Voice 10: up on a cycle and you really need to feel good about where you are and how you contemplate that

[0:55:55] Voice 10: as you move into some of the you know difficult conversations that chair let them describe so

[0:56:01] Voice 10: So that's a subset that we can also approach in the future,

[0:56:04] Voice 10: but we don't need and we wouldn't burden external expertise with addressing that.

[0:56:10] Voice 10: So the second item is one of timing and who would be at the session.

[0:56:17] Voice 10: We've heard that it's a good idea to have the chairs of council committees also attempt.

[0:56:23] Voice 10: So that would add four. And then there's requests to have their alternates also attend.

[0:56:30] Voice 10: attend. So we're getting pretty close to a quorum of trust council here. Certainly, I think the

[0:56:38] council committee chairs should be there. And I know Trustee Peterson has an opinion. I won't

[0:56:45] speak for him, but he's related to me,

[0:56:47] Voice 10: the vice chairs as well. We could certainly extend that.

[0:56:53] Voice 10: It makes it all more, there's just more to do more. So there's some options there. One,

[0:57:00] Voice 10: One, you could just have that training and then see whether you wanted the chairs of the council committees.

[0:57:05] Voice 10: We could automatically add the four council committee chairs and organize their schedules to sync with whatever consultant we end up with.

[0:57:14] Voice 10: And we could thirdly extend it to all of the vice chairs as well.

[0:57:20] Voice 10: And so I'd like to get your thoughts on that.

[0:57:22] the second and the next part of this is that I would like to get this done by

[0:57:28] Voice 10: the end of January beginning of February to have this this training in place so

[0:57:32] Voice 10: that you might have gone through one LTC meeting and taken his temperature but as

[0:57:37] Voice 10: you get into your rotunda or your your regular schedule that you would have

[0:57:42] Voice 10: some of that expertise to to lean on and all this training is just going to raise

[0:57:46] Voice 10: more questions that will have an opportunity to default so what is the

[0:57:50] Voice 10: Trustee, what is your interest?

[0:57:52] Voice 10: Do you want to make it?

[0:57:54] Voice 10: I think it would be

[0:57:58] Voice 10: there's some council committees and vice-chairs,

[0:58:01] Voice 10: just council committee chairs initially,

[0:58:05] Voice 10: or just yourselves as EC.

[0:58:07] Voice 10: Right now I'm getting the direction for sure

[0:58:10] Voice 10: that you want council committee chairs

[0:58:11] Voice 10: involved in the stream.

[0:58:14] Trustee Luckham: I'm in support of council committee chairs

[0:58:17] Trustee Luckham: and where there's a necessity,

[0:58:19] Trustee Luckham: not necessarily all vice-chairs may feel

[0:58:22] Trustee Luckham: that they need to have that support.

[0:58:23] Trustee Luckham: important um but anyway trustee elliott your hand is up and trustee peterson yeah

[0:58:28] Trustee Elliott: i'm i'm definitely

[0:58:29] Trustee Elliott: in support of um the committee chairs getting the training as well there was some discussion last

[0:58:34] Trustee Elliott: ec meeting about investing considering investing in the committees um as sort of the work courses

[0:58:42] Trustee Elliott: of the organization and i think this would be in line with that and i'm supportive of that

[0:58:47] Trustee Elliott: could the training be recorded so that the vice chairs could then watch it afterwards if they're

[0:58:54] Trustee Elliott: in a position where they actually need that additional information because i do agree

[0:59:00] Trustee Elliott: making it too large or unwieldy could be counterproductive uh

[0:59:07] Voice 10: i off the top of mind

[0:59:10] Voice 10: i don't see why it couldn't be so um we could i can certainly build that into the discussion

[0:59:17] Voice 10: questions.

[0:59:19] Trustee Luckham: Tim Peterson.

[0:59:22] Voice 9: Yeah, thank you, Chair. So I just want to reiterate that I think it's it's

[0:59:28] Voice 9: I believe it's a good investment to give vice chairs the opportunity to gain some of this

[0:59:35] Voice 9: knowledge and skills. You know, this is clearly based, as I've said before, this is based upon

[0:59:42] Voice 9: my own experience as a vice chair, where I ended up running quite a lot of meetings and and becoming

[0:59:48] Voice 9: the alternate on on fbc as well um so i i i recognize that i'm coming from a bias of my own

[0:59:56] Voice 9: experience um

[1:00:00] Voice 9: based on that experience i i i felt like i feel like it would have been valuable for for the vice

[1:00:05] Voice 9: chairs to have access to that whether i'm i don't have a strong opinion whether it needs to be in

[1:00:10] Voice 9: tandem with ec um i do kind of feel like if the vice chairs aren't going to be included in the

[1:00:20] Voice 9: same session that maybe it would be best to include the chairs and vice chairs of committees

[1:00:27] Voice 9: in the same session, just throwing that out there

[1:00:31] Voice 9: as a thought, don't want to make things extra complicated

[1:00:35] Voice 9: for staff, but because chairs and vice chairs

[1:00:40] Voice 9: and of those committees are going to be working closely

[1:00:43] Voice 9: together, it might be a value for them to take

[1:00:48] Voice 9: that training together.

[1:00:50] Voice 9: Just that's my thoughts anyway,

[1:00:52] Voice 9: so I won't belabor the point.

[1:00:55] Trustee Luckham: Okay, thank you very much.

[1:00:56] Trustee Luckham: David Maud, anything?

[1:00:57] Trustee Luckham: anything?

[1:00:57] Voice 9: No, thank you.

[1:00:59] Trustee Luckham: Okay. I'm just reflecting on, I would, I, from what, I don't want to make

[1:01:09] Trustee Luckham: an assumption, but I would like to know that the chairs of the committees and the executive

[1:01:16] Trustee Luckham: committee were receiving that training together, because I see there's a, not that the vice chairs

[1:01:24] Trustee Luckham: are less important but there's a from a leadership perspective those roles need we need to work on

[1:01:33] Trustee Luckham: building a relationship and this is an opportunity to get to know each other more to train together

[1:01:39] Trustee Luckham: to come to an understanding of the expectation how the organization operates and how information

[1:01:45] Trustee Luckham: and decisions flow through the three bodies being council executive committee and and trust

[1:01:53] Trustee Luckham: trust committees um and certainly having the vice chairs in those roles as well would be helpful

[1:02:00] Trustee Luckham: um however i think that um i wouldn't want the vice chair of committees training being separate

[1:02:08] Trustee Luckham: from that of the executive committee and i don't know what your expectation is their cao hudson

[1:02:14] Trustee Luckham: pillar but just my thoughts on that um

[1:02:18] Voice 10: my recommendation to you is to have yourselves

[1:02:21] Voice 10: and the council committee chairs and that we then subsequently train and provide training

[1:02:29] Voice 10: and insight to the vice chairs but um you are a leadership group um there's a cost element the

[1:02:36] Voice 10: more people that you bring in we don't want to have a second session repeating the first session

[1:02:41] Voice 10: um that there's a cost factor associated with that i think you take my recommendation is to

[1:02:47] Voice 10: take the eight um members who are the leadership group of the organization and just ensure that we

[1:02:54] Voice 10: address the vice chair training component but not necessarily at this initial session that would be

[1:03:00] Voice 10: my recommendation but i would like your your specific direction around that before i start

[1:03:05] Voice 10: negotiating and organizing times and so forth okay david mott

[1:03:12] Trustee Maude: um just to to confirm um when

[1:03:16] Trustee Maude: we talked about the the chair of the committees does that include um our uh islands trust

[1:03:24] conservancy and and also this new accessibility committee which

[1:03:29] Trustee Maude: they haven't right that doesn't

[1:03:31] Trustee Maude: even exist yet

[1:03:31] Voice 10: so i would just we would offer this to the conservancy us to attend and participate

[1:03:37] Voice 10: it's true uh the accessibility committee we're in the formulation stage we might end up with

[1:03:43] Voice 10: reconciliation committee um we probably can't get everything all things at all times um perfectly

[1:03:49] Voice 10: synced up but we just have to remember that we have to go back and bring whoever those individuals

[1:03:54] Voice 10: are and get them to a level um okay

[1:03:57] Trustee Luckham: um so uh trustee peterson again so

[1:04:04] Voice 9: i just wanted to

[1:04:05] Voice 9: say that um i heard the cao suggesting that uh a sort of a second or supplementary round could

[1:04:14] Voice 9: could be offered to vice chairs

[1:04:15] Voice 9: and I would be satisfied with that notion.

[1:04:19] Voice 9: I just think that it's important

[1:04:21] Voice 9: that they have some opportunity

[1:04:23] Voice 9: to get access to some of the training.

[1:04:26] Voice 9: So I just wanted to say, I do support that approach.

[1:04:29] Voice 9: As long as they're gonna get something, I'm fine with that.

[1:04:33] Trustee Luckham: Okay, CAO, do you actually need a motion at this point

[1:04:36] Trustee Luckham: or can you take direction here that you've got support

[1:04:39] Trustee Luckham: for advancing with the consultant training session

[1:04:44] Trustee Luckham: for executive committee and council committee chairs

[1:04:51] Trustee Luckham: with supplementary training being available

[1:04:56] Trustee Luckham: to vice-chairs of trust council committees.

[1:04:59] Voice 10: Yes,

[1:04:59] Trustee Luckham: I'll proceed on that basis.

[1:05:00] Voice 10: I think I've got direction and there is a subtlety

[1:05:03] Voice 10: if you just stop and think about your chairing,

[1:05:06] Voice 10: the chairing of an LTC meeting is substantially different

[1:05:11] Voice 10: in chairing a council committee yeah and um we don't want to walk i'm not going to say water

[1:05:18] Voice 10: down but we're going to have to make sure that as vice the key point here as vice chairs is that

[1:05:24] Voice 10: you're getting that public interaction chairing um element um and building in the the council

[1:05:32] Voice 10: committee elements tends to lean towards structured decision making not extending a meeting for six

[1:05:37] Voice 10: six hours, getting business done in two and a half

[1:05:39] when you can, and some of those more mechanical pieces.

[1:05:43] So we're going to try and wrap all that into one session

[1:05:46] for those two groups.

[1:05:48] And

[1:05:48] Voice 10: I thank you for your direction.

[1:05:50] Voice 10: I think I've got what I need.

[1:05:53] Trustee Luckham: Okay, thank you very much, CAO.

[1:05:55] Trustee Luckham: So if there's no further business on that item,

[1:05:58] Trustee Luckham: I'm going to proceed through to item 1.1.3.1,

[1:06:05] Trustee Luckham: which is bylaw compliance and enforcement session uh for council and uh stefan sermac are you going

[1:06:12] Trustee Luckham: to take the lead on that or cao you're going to start us off

[1:06:16] Voice 12: um i'll

[1:06:17] Voice 10: start us off and um

[1:06:20] Voice 10: provide uh you know some great insight um as we go forward so we're just trying we're obviously

[1:06:28] Voice 10: well aware that there's a theme developing at the allen's trust certainly the trustees have

[1:06:35] Voice 10: picked it up they want some investigation and deeper understanding of how we're um

[1:06:41] Voice 10: providing a bylaw enforcement service um part of that has been uh that many of these trustees

[1:06:48] Voice 10: uh you know even through the the election process and beforehand um we're showing interest in this

[1:06:56] Voice 10: particular area that's been manifest now at trust council we had a number of individuals

[1:07:02] Voice 10: individuals um come forward and say oh things things need to change so all of these are

[1:07:07] Voice 10: indicators of let's let's stop take a look see how we can make sure that we're delivering this

[1:07:12] Voice 10: service in the best way possible so given that um we're offering just a course of action with

[1:07:20] Voice 10: three or four different elements associated with it it says we thought we'd just provide you a

[1:07:24] Voice 10: briefing that summarizes those things and and it'll give us an opportunity for some reflection

[1:07:31] Voice 10: it's we do have a notice of motion in front of us that says let's get some

[1:07:37] Voice 10: independent assessment of how we're providing a service and in this

[1:07:43] Voice 10: briefing there are a couple of elements that address that we can bring in to

[1:07:49] Voice 10: Trust Council devote some time at our next Trust Council meeting in March to

[1:07:55] Voice 10: to diving a little deeper.

[1:07:58] Voice 10: We can have the ombudsperson come in.

[1:08:00] Voice 10: We can have a report by staff that's provided

[1:08:04] Voice 10: and the attorney general office.

[1:08:06] Voice 10: And maybe that will provide a deeper understanding

[1:08:08] Voice 10: of our policies and our procedures.

[1:08:11] Voice 10: And also, what are the nature of some of the complaints

[1:08:13] Voice 10: that we've had over time?

[1:08:16] Voice 10: What is that theme?

[1:08:17] Voice 10: Is there actions that we should undertake to improve?

[1:08:20] Voice 10: And how would we do that?

[1:08:21] Voice 10: so this is informative to you if you think we're generally in the right going in the right

[1:08:28] Voice 10: direction that's great if there if you you're going to probably I don't think this issue is

[1:08:34] Voice 10: going to be addressed by a single report or or anything of that nature I think it's going to be

[1:08:40] Voice 10: a piece of work a program of work you I believe that you will be managing that work and this is

[1:08:48] Voice 10: the first um placeholder and some key concepts for you to consider are we going in the right

[1:08:54] Voice 10: direction here etc the other piece particularly the chair should be of the understanding that

[1:09:01] Voice 10: each trust council meeting develops its own themes without question the budget

[1:09:05] Voice 10: in march will be a key element um you're now getting the a hint that file enforcement or

[1:09:11] And that discussion would be perhaps the second that needs some thinking.

[1:09:18] Voice 10: So I don't know, Stefan, if you want to, Stefan's the person who's really put the thinking behind this program.

[1:09:27] Voice 10: And he might be able to say something to help out.

[1:09:31] Voice 10: Otherwise, we'd respond to any of your questions or you can give us any insights.

[1:09:35] Voice 10: That'd be great.

[1:09:38] Voice 6: Thank you, CEO Hudson-Piller.

[1:09:41] Voice 6: And through the chair, I don't actually have anything else.

[1:09:43] Voice 6: add the briefing is quite straightforward uh the only aha moment i may have had which i haven't

[1:09:48] Voice 6: talked to anybody but really about is that young anderson as well uh provides part of their

[1:09:53] Voice 6: contract services to do a training session and i'm not sure if that should be a part of this

[1:09:58] Voice 10: that'd be another great

[1:09:59] Voice 10: piece that we could add in and

[1:10:01] Voice 6: that's it that's all i have to add thanks

[1:10:08] Voice 12: you're muted sir that's

[1:10:11] Voice 6: because i have nothing else to add thank you

[1:10:15] Trustee Luckham: okay vice chair is anything you'd like to uh clarify questions uh vice chair elliot i really

[1:10:24] Trustee Elliott: don't want to go first but um i

[1:10:28] Voice 12: know i

[1:10:30] Trustee Elliott: do have uh a number of i don't know if it's questions

[1:10:34] Trustee Elliott: it's more reflections i've had a few discussions with um some other trustees and so i just want

[1:10:40] Trustee Elliott: want to raise these as points of inquiry um so that we can have and and and let me just say it's

[1:10:51] Trustee Elliott: really helpful to know that this will be a work program that's going to be ongoing we're not going

[1:10:55] Trustee Elliott: to try to address all of this at trust council in march so it's something that should be developed

[1:11:00] Trustee Elliott: over time um and i wonder if we could spend a little bit of time discussing how we're going

[1:11:07] Trustee Elliott: to distinguish the nature of the problem, if it's systemic in nature, and what are the different

[1:11:13] Trustee Elliott: angles that we do need to investigate before we try to address it or create a presentation

[1:11:22] Trustee Elliott: that sort of says, well, this is what the system is, and this is what we're doing.

[1:11:26] Trustee Elliott: So the questions that I'd be asking is, do we have evidence that bylaw enforcement is being

[1:11:36] Trustee Elliott: applied unfairly or that there's a problem with how enforcement is enacted? Is there evidence

[1:11:44] Trustee Elliott: that there are a number of people complaining of bullying tactics and intimidation or is just

[1:11:49] Trustee Elliott: this like a single scenario? So I'd want to know number of cases. Is there a theme

[1:11:57] Trustee Elliott: of bylaw enforcement being applied unfairly? So that's one sort of area that I'd like to

[1:12:03] Trustee Elliott: to see investigated um whether the second area would be if there is a trend of enforcement

[1:12:12] Trustee Elliott: that has not been the cultural norm in some communities and now because of last term we've

[1:12:21] Trustee Elliott: heard by law enforcement we need to have more protection of the environment and um we're not

[1:12:27] Trustee Elliott: applying our bylaws we're not enforcing them and so now is there a trend of all of a sudden the

[1:12:33] Trustee Elliott: culture is sort of feeling like shocked this is this is not the norm um and then people feel

[1:12:42] Trustee Elliott: threatened and so we have a bit of a reaction because there's been a change in how our

[1:12:50] Trustee Elliott: enforcement is applied that makes sense and then the third area is um questioning whether

[1:12:58] Trustee Elliott: whether we're seeing this because bylaws are unfair and discriminatory or being implied in

[1:13:07] Trustee Elliott: an unfair manner. And if that's the case, then what needs to change are the bylaws. We need to

[1:13:12] Trustee Elliott: identify, okay, bylaws are not meeting the needs of citizens. And so we need to update our OCP and

[1:13:19] Trustee Elliott: LUBs. And so that's probably the case in a lot of the communities where there's been significant

[1:13:25] Trustee Elliott: population growth, but the OCPs and LEBs haven't kept track. So if we're trying to identify

[1:13:33] Trustee Elliott: whether this is a systemic issue, I'd want to know that we're investigating, is this a personnel

[1:13:41] Trustee Elliott: issue in the way that bylaw enforcement is being done? In that case, training or adjusting how we

[1:13:51] Trustee Elliott: we do that is this a cultural clash and or is this a discriminatory thing in which our bylaws

[1:13:58] Trustee Elliott: need to be addressed so um and i've had some i'll just say honestly from so that's from my side as

[1:14:07] Trustee Elliott: as just my observations what i'd like to see considered if we're going to have a briefing

[1:14:14] Trustee Elliott: um the an understanding of how we manage the oversight of enforcement would be helpful

[1:14:27] Trustee Elliott: and then how do we do mediation we don't have a description of the mediation process I think

[1:14:40] Trustee Elliott: and we don't anyway there's there's a few things that I think need to be added but I don't want

[1:14:46] Trustee Elliott: to wedge everything in there I just want to make sure that we're prepared for a real discussion

[1:14:52] Trustee Elliott: that is based on evidence so number of cases what kind of trends are we looking at

[1:14:59] Trustee Elliott: what do our policies say where are the policies deficient where does work actually need to be

[1:15:05] Trustee Elliott: done and i don't want to just see a justification of well this is our system and this is how it

[1:15:09] Trustee Elliott: works so does that make sense uh

[1:15:14] Trustee Luckham: well there's a lot there uh toby and certainly lots of elements

[1:15:18] Trustee Luckham: of it makes sense in terms of new questions that need to be answered but I'm not going to wade

[1:15:25] Trustee Luckham: into that I think CAO on a broad perspective what we're trying to do is get started on a

[1:15:31] Trustee Luckham: orientation session to understand about understand by law enforcement the way it is and so do you

[1:15:37] Trustee Luckham: have anything you'd like to add at this point or you would just receive that for information

[1:15:42] Trustee Luckham: to help you guide and develop this session?

[1:15:47] Trustee Luckham: Yeah, so

[1:15:48] Voice 10: my initial reaction is I expect exactly that kind of line of inquiry.

[1:15:56] Voice 10: But that is a description of the whole program I described 10 minutes ago.

[1:16:01] Voice 10: Like getting to those conclusions and any continuing in the way forward.

[1:16:07] Voice 10: I think the key question is, do you start with the premise that there is a problem?

[1:16:13] Voice 10: So I think that's one of the first questions is what is the concern, what is the problem and identify that clearly at the outset and that is indeed what you need to have.

[1:16:23] You need to have specifics and you need

[1:16:28] Voice 10: to have complaints and data and all those things and some consideration to determine what problem, if there is one, are we trying to address and we're very open to exactly that.

[1:16:39] Voice 10: but some of the outcomes that are described by vice chair that I think would occur over some

[1:16:44] Voice 10: period of time and indeed this is almost this becomes just hearing that this becomes a almost

[1:16:51] Voice 10: a strategic group or a project-based piece of work at the islands trust it's not a single report

[1:16:58] it's going to take some uh some um reflection and some work

[1:17:03] Voice 10: uh in terms you know we've got a bylaw

[1:17:08] Voice 10: legislative horizon that's got 13 different versions of how we do a bylaw enforcement i

[1:17:14] Voice 10: can tell you as the chief administrative officer i've been sternly spoken to at trust council

[1:17:18] Voice 10: um because we haven't enforced um and then to um you know to move a a process

[1:17:27] Voice 10: that where we react to the direction provided by a trust council to perhaps a new approach

[1:17:34] Voice 10: certainly it can be done and how to do it over what time.

[1:17:42] Voice 12: Okay, Trustee Peterson.

[1:17:47] Voice 9: Yeah, thank you, Chair.

[1:17:49] Voice 9: I'm going to agree with Trustee Elliott

[1:17:52] Voice 9: that I really appreciate that the concept here,

[1:17:56] Voice 9: the thought is that this is a program of work

[1:17:59] Voice 9: because I agree this is not,

[1:18:01] Voice 9: we can't possibly tackle all of these issues

[1:18:04] Voice 9: in one or even two or probably three sessions.

[1:18:08] Voice 9: this is this is something that if we're going to uh diligently explore the issues here we're going

[1:18:15] Voice 9: to have to take some time to do it well so i appreciate that that's uh the approach that's

[1:18:21] Voice 9: being considered here and uh also just want to thank uh trust uh vice chair elliott um for

[1:18:28] Voice 9: bringing up some of those uh those additional questions and i think as we as we move um deeper

[1:18:35] Voice 9: deeper into the this program of work that um those are important considerations uh in terms

[1:18:42] Voice 9: of the initial uh sessions uh sort of outlined here uh in in the briefing I I just want to say

[1:18:50] Voice 9: that I think that that this is a good start uh as a way to approach um sort of some of the mechanics

[1:18:57] Voice 9: And I'm quite happy to see that we have the option to have the Ombudsman person and the Attorney General as resources to help us get some of the legal foundation.

[1:19:15] Voice 9: and and so I'm quite pleased at that as this being is sort of initial foray into

[1:19:25] Voice 9: this topic I think it's a good a good start and I'm quite satisfied with it as

[1:19:30] Voice 9: a beginning of a longer process okay

[1:19:37] Trustee Luckham: David Maude I

[1:19:38] Trustee Maude: don't think I have much

[1:19:39] Trustee Maude: more to add than what the other vice-chairs have expressed certainly I

[1:19:45] Trustee Maude: have heard concerns that pass them on but I think this is a really important

[1:19:50] Trustee Maude: important thing to be doing.

[1:19:51] Trustee Maude: And I think we'll have some very positive outcomes

[1:19:54] Trustee Maude: at the end.

[1:19:55] Trustee Maude: Thank you.

[1:19:59] Trustee Luckham: Okay, yeah.

[1:20:00] Trustee Luckham: I think that this first session is an opportunity

[1:20:03] Trustee Luckham: to understand what bylaw enforcement is about

[1:20:08] Trustee Luckham: at the Allen's Trust.

[1:20:09] Trustee Luckham: And then putting the remarks that we've heard

[1:20:14] Trustee Luckham: in context of what is required by local government

[1:20:19] Trustee Luckham: and the authorities that they have.

[1:20:21] Trustee Luckham: um and then indeed uh an analysis on whether or not the delivery of that service is as um expected

[1:20:31] Trustee Luckham: in policy and um and uh in fact indeed if bylaws need to be changed at the local trust committees

[1:20:39] Trustee Luckham: um if the complaints are uh considered unwarranted in terms of the community perspective then those

[1:20:46] Trustee Luckham: are issues that have to be handled at the ltcs as well as what is proactive enforcement on some very

[1:20:53] Trustee Luckham: few ltcs because normally a proactive proactive enforcement is not per se the norm um

[1:21:03] Trustee Luckham: vital enforcement other than environmental and health and safety issues is complaint

[1:21:08] Trustee Luckham: driven and that's also important to realize it but it's not the same in all ltcs and those were

[1:21:15] Trustee Luckham: decisions of LTCs, not a council. So I really look forward to having a session. It sounds like

[1:21:22] Trustee Luckham: the scope is good. Thank you, Stephan, for suggesting Anderson and Young also be an advisor

[1:21:28] Trustee Luckham: in this. And I'm really excited about having the provincial bodies that have offered to step up

[1:21:36] Trustee Luckham: and assist us in this. I think that's all very important. Okay, so David Maud, and then let's

[1:21:42] Trustee Luckham: to move on uh

[1:21:43] Voice 10: ceo had some comment so i

[1:21:46] Voice 10: just want to reflect quickly on what chair luckham's just

[1:21:48] Voice 10: mentioned um one and two to say generally then we're going to offer those um opportunities for

[1:21:55] Voice 10: those individuals to come to the next trust council that's what i'm taking because we have

[1:21:58] Voice 10: to organize that now so um stefan's um made those made that outreach and so we'll book those times

[1:22:06] Voice 10: and then we'll get into the specifics to get to that closer to the meetings the second is what

[1:22:13] Voice 10: is the role you know we're going to have challenges moving forward not challenges there's going to be

[1:22:17] Voice 10: subtleties around people across the islands trust who have enforcement actions underway

[1:22:25] Voice 10: and where they seek relief and if they don't agree with where we're going and

[1:22:31] Voice 10: And certainly we had a presentation or presentations in the past where people come to Trust Council where we need to select the global or common complaint and address those.

[1:22:42] Voice 10: But we cannot deal with specific LTC zoning bylaw individual complaints at a Trust Council level.

[1:22:50] Voice 10: It inflames Trust Council, but they have no legislative ability to do anything associated with that because they're not the constituted body.

[1:22:58] Voice 10: that has to as long as there's oversight that's appropriate those things need to go back to the

[1:23:04] Voice 10: ltc on a specific case basis so i expect we'll get um more people or returning to trust council

[1:23:12] Voice 10: but the challenge will be then to extract from that what is the global concern we can take here

[1:23:17] Voice 10: and not the specifics and i'm going to be particularly putting my mind to how we do that

[1:23:23] Voice 10: that. So the Trust Council is not spending time on things that it can't address, but is addressing

[1:23:29] Voice 10: the things that it can't in terms of how it directs the key themes of the service and whether

[1:23:36] Voice 10: it's being delivered appropriately. So thank you for that opportunity.

[1:23:42] Trustee Luckham: Okay, thank you. I just want

[1:23:47] Trustee Luckham: to add, just to be sure, you know, there's a subtlety there in what the CAO said, I think,

[1:23:52] Trustee Luckham: and correct me if I'm wrong, CAO, absolutely,

[1:23:55] Trustee Luckham: in that where there's a complaint

[1:23:58] Trustee Luckham: that is as a result of a local trust committee bylaw,

[1:24:03] Trustee Luckham: which is what they all are,

[1:24:04] Trustee Luckham: a local trust committee bylaw that's being enforced,

[1:24:09] Trustee Luckham: where there's a complaint associated

[1:24:11] Trustee Luckham: with a local trust committee bylaw

[1:24:13] Trustee Luckham: that is brought to council,

[1:24:15] Trustee Luckham: council does not have the ability to tell an LTC

[1:24:18] Trustee Luckham: to go and change your bylaw.

[1:24:20] Trustee Luckham: They have to do that.

[1:24:22] Trustee Luckham: And so that's an important element of this, that Trust Council owns the policy around bylaw enforcement practices.

[1:24:35] Trustee Luckham: And so that's the part that council can change.

[1:24:43] Trustee Elliott: So, Chair, if I may

[1:24:44] Trustee Elliott: just ask one question before we move on.

[1:24:47] Trustee Elliott: um so are we looking are we going to expect to see some global trends as in

[1:24:57] Trustee Elliott: what is the data how how many complaints not per ltc but broadly grouped um are you know based on

[1:25:09] Trustee Elliott: on STVRs, our zoning, our whatever they are?

[1:25:14] Trustee Elliott: Like, how do you anticipate that would be gathered in the, I think, the second part

[1:25:20] Trustee Elliott: of your, or the third, the review of current complaints and issues associated with a service?

[1:25:25] Trustee Elliott: Like, how do you imagine that would be compiled if each LTC has different bylaws?

[1:25:33] Trustee Luckham: Right.

[1:25:33] Trustee Luckham: Right. So I'll turn it over to the LTC, but remind us that we, I can't remember the frequency,

[1:25:40] Trustee Luckham: but I think quarterly or at least twice a year, we do get reporting from bylaw enforcement

[1:25:48] Trustee Luckham: specifically on an LTC basis, the number of complaints that are open and have been resolved

[1:25:54] Trustee Luckham: and the like. That does come to us on a regular basis. CAO, over to you.

[1:25:58] Voice 10: Yeah, no, that part of this reporting is going to be fairly easy to address. We can

[1:26:03] You can just aggregate those things and draw whatever themes there are, but there's layers

[1:26:10] Voice 10: to it.

[1:26:11] Voice 10: There's enforcements, type of enforcements, then the appeal.

[1:26:16] Voice 10: Many people comply once they're in the enforcement process, what percentage of people do that.

[1:26:21] Voice 10: Then there's a number where they're unsatisfied with the actual process itself, what's the

[1:26:27] nature of that complaint.

[1:26:29] Voice 10: All of that will be drawn into exactly that.

[1:26:32] Voice 10: Yeah, so I think that there won't be a problem

[1:26:34] Voice 10: providing that information.

[1:26:38] Voice 10: It's more remedies.

[1:26:40] What I'm speaking about is a remedy

[1:26:44] associated with a given

[1:26:45] Voice 10: local trust committee

[1:26:47] Voice 10: who have the ability to step into the bylaw enforcement process

[1:26:51] Voice 10: and provide a range of different options versus trust now.

[1:26:55] Voice 10: But that's an understanding we'll develop over time.

[1:27:02] Trustee Luckham: Okay, any other questions on this topic?

[1:27:05] Trustee Luckham: Otherwise, we'll move along.

[1:27:07] Trustee Luckham: it's almost 11 o'clock I did suggest we should have a pause a break just to refresh our teas

[1:27:14] Trustee Luckham: or whatever how about we take advantage of that opportunity right now and then we'll continue

[1:27:20] Trustee Luckham: through to where we might want to decide to have a lunch break and I think probably that would be

[1:27:26] Trustee Luckham: a good idea so should we take 10 minutes just to have a break and then we'll maybe go a little bit

[1:27:30] Trustee Luckham: it beyond 12 to get us at least through to the correspondence section, or we'll see how that

[1:27:37] Trustee Luckham: unfolds. Is that okay with everybody? All right. So 10 minutes, let's reconvene at 1045.

[1:38:09] Voice 11: nobody have to okay okay

[1:38:17] Voice 12: everybody are we uh in earshot trustee peterson vice chair elliott are

[1:38:39] Voice 12: you still with us there you are perfect all

[1:38:44] Trustee Luckham: right okay so uh let us continue on um i think we

[1:38:52] Trustee Luckham: covered off that bylaw enforcement just having a quick gander here so let's just uh see how far

[1:38:59] Trustee Luckham: far we get at noon and then determine uh the length of our break and then we'll uh wrap up this uh

[1:39:06] Trustee Luckham: meeting accordingly so appointment of financial statement auditors this is a request for decision

[1:39:14] Trustee Luckham: um ceo hudson pillar i'll turn that over to you if you want to bring julia in on that uh

[1:39:19] Trustee Luckham: up to you over to you yeah it's julia's

[1:39:22] Voice 10: work i'm happy to

[1:39:23] Voice 12: do that uh

[1:39:25] Voice 2: thanks mr chair uh so

[1:39:28] Voice 2: So this is a request for decision that's coming before you.

[1:39:31] Voice 2: It will be something that comes before you every year.

[1:39:34] Voice 2: So I believe the authority to appoint the auditors lies with Trust Council, but many

[1:39:37] Voice 2: moons ago, that authority was delegated to the Executive Committee.

[1:39:41] Voice 2: We do run a competitive process for our annual auditors, and the last time a request for

[1:39:50] Voice 2: proposals was conducted publicly, KPMG was the proponent that was successful in securing

[1:39:55] Voice 2: the work.

[1:39:56] Voice 2: they secured the work for a five-year term we are now outside of that five-year term so we're a year

[1:40:01] Voice 2: over that a new request for proposals was meant to be conducted this past summer but I was on

[1:40:07] Voice 2: extended leave at the time and so that work was not complete so we are suggesting extending KPMG

[1:40:13] Voice 2: for another year to conduct our financial statement audit we've had no concerns with

[1:40:17] Voice 2: them in the past and so the request for decision here is seeking executive committee's official

[1:40:22] Voice 2: official approval of KPMG for the annual financial statement audit. And if there's

[1:40:28] Voice 2: questions on the audit in general, I'm happy to answer those, or I'm happy to take questions on

[1:40:32] Voice 2: the appointment process as well.

[1:40:36] Trustee Luckham: Okay, thank you. Vice Chairs, do you have any questions for Julia

[1:40:42] Trustee Luckham: on this topic? But certainly there's a motion there also in the report that's necessary.

[1:40:49] Trustee Luckham: if you'd like to advance it in the motion on page 67 of your agenda packet that

[1:41:04] Trustee Elliott: kpmg be appointed

[1:41:05] Trustee Elliott: auditor is this the one yeah

[1:41:07] Voice 12: okay the

[1:41:08] Trustee Elliott: i move that kpmg be appointed auditor for the islands trust

[1:41:13] Trustee Elliott: and the islands trust conservancy 2022-23 financial statements all

[1:41:19] Trustee Luckham: right uh i have a

[1:41:20] Trustee Luckham: a seconder, David Maude. Thank you, David. Is there any discussion on the motion? No. So I'll

[1:41:27] Trustee Luckham: just reflect. Certainly, I think next year we should make an effort to return to the normal

[1:41:35] Trustee Luckham: process. And I anticipate that's what you'd be expecting to do, Julia.

[1:41:41] Voice 2: Absolutely. We've already

[1:41:42] Voice 2: drafted an RFP. By the time I'd returned to work, the timing wasn't right for getting it out the

[1:41:48] Voice 2: door um you know we do the audit committee meets for the first time in february that's when the

[1:41:53] Voice 2: audit planning begins and so it was too late to run the process by the time i returned to work

[1:41:58] Voice 2: after leave but you're absolutely right chair luckham it's time for us to run a process and

[1:42:03] Voice 2: we'll be conducting that this year okay

[1:42:06] Trustee Luckham: super thank you very much for that uh confidence um

[1:42:10] Trustee Luckham: so i'll ask if there's any other questions otherwise i'll just call for the vote all

[1:42:14] Trustee Luckham: All those in favor?

[1:42:16] Trustee Luckham: Any opposed?

[1:42:17] Trustee Luckham: None opposed?

[1:42:18] Trustee Luckham: That carries unanimously.

[1:42:20] Trustee Luckham: Thank you very much, Julia.

[1:42:22] Trustee Luckham: Thank you very much, Vice Chairs.

[1:42:23] Trustee Luckham: So this brings us to 8.2.11, Executive Committee Work.

[1:42:31] Trustee Luckham: Trustee Evans is requesting funding for training request

[1:42:35] Trustee Luckham: to attend Local Government Leadership Academy.

[1:42:39] Trustee Luckham: That's listed in your context notes.

[1:42:41] Trustee Luckham: notes. I certainly would support Trustee Evans doing that. But Vice-Chairs, what do you think?

[1:42:49] Trustee Luckham: And I guess the obvious question is whether or not we have sufficient budget to do that

[1:42:53] Trustee Luckham: in the remaining budget.

[1:43:03] Voice 12: Vice-Chair Peterson.

[1:43:05] Voice 9: Yeah, I support the concept in principle. And

[1:43:10] Voice 9: as you just pointed out, my only question was about budget. So I would appreciate some advice

[1:43:16] Voice 9: advice on on that area uh

[1:43:20] Trustee Luckham: CEO do you have any advice for us on that one

[1:43:22] Voice 10: sadly I don't have

[1:43:24] Voice 10: any advice because I don't know the answer um so that's just a moment of truth but maybe Julia does

[1:43:34] Voice 12: Julia

[1:43:35] Voice 2: uh yeah actually uh Laurie Foster and I were chatting about this um the other day I believe

[1:43:41] Voice 2: Um, so there is still budgets, uh, training budget for trustees for this year.

[1:43:47] Voice 2: Um, the budget lies, uh, in the trust council area, I believe.

[1:43:52] Voice 2: Um, I've just had my computer screen go blank, so I can't see anything.

[1:43:56] Voice 2: Can you confirm?

[1:43:56] Voice 2: You can still hear me.

[1:43:57] Voice 12: Yep.

[1:43:58] Voice 2: Yes.

[1:43:59] Voice 2: Great.

[1:43:59] Voice 2: Okay.

[1:44:00] Voice 2: So the short answer is there is still a training budget that lies within trust council training,

[1:44:04] Voice 2: uh, that could be used to support, um, this training opportunity.

[1:44:10] Trustee Luckham: All right then.

[1:44:11] Trustee Luckham: so thank you so if there's anybody that would like to make a motion that

[1:44:17] Trustee Luckham: funding be provided for trustee evans to receive training at local government leadership academy

[1:44:21] Trustee Luckham: february 10th that'd be terrific i

[1:44:24] Trustee Elliott: will also move um but i just want to note that if if we'd had

[1:44:30] Trustee Elliott: all 15 trustees um want this training would we have been able to afford it and so maybe just

[1:44:39] Trustee Elliott: Just, you know, it's great that one person does want to take it up, but it's just a practical thing that should we be budgeting for this and making sure that we can afford these things in future.

[1:44:53] Trustee Elliott: Anyway, I do move that this be approved for Trustee Evans to attend the leadership conference training with full travel status.

[1:45:02] Trustee Elliott: All

[1:45:03] Trustee Luckham: right. So I'll just seek a seconder at this time.

[1:45:08] Trustee Luckham: trustee peterson thank you and so i'll just call a vote on this and then i'll just go back to julia

[1:45:13] Trustee Luckham: to ask about budgeting in the future um but uh on the motion all those in favor and so that carries

[1:45:21] Trustee Luckham: unanimously thank you for supporting uh trustee evans um who is the new chair of uh regional

[1:45:28] Trustee Luckham: planning committee and or sorry trust programs committee and um so that will be helpful for her

[1:45:34] Trustee Luckham: i am sure um so director mobs um we allocate some budgeting to uh uh allow some uh executive

[1:45:43] Trustee Luckham: committee and other members of council to take training um um and it's um an amount that is

[1:45:50] Trustee Luckham: reflective of um historical interest and um and uh what do you have any reflections upon

[1:45:59] Trustee Luckham: upon Vice Chair Elliott's remark

[1:46:01] Trustee Luckham: about adequate funding for training in this respect?

[1:46:08] Voice 2: So certainly I do not recall where we've run into issues

[1:46:14] Voice 2: where there isn't adequate funding for training.

[1:46:17] Voice 2: We do as a management team make efforts

[1:46:19] Voice 2: to increase training budget in years

[1:46:21] Voice 2: where we know we have a new term of trustees.

[1:46:24] Voice 2: Of course, we're expecting there's going to be

[1:46:26] Voice 2: a greater need for training in those years.

[1:46:27] Voice 2: and so that was incorporated into the current year budget was a higher level of training

[1:46:31] Voice 2: um i believe we've also got um similar levels of training dollars in the next year's budget

[1:46:38] Voice 2: to reflect a higher need for for training um hopefully that answers the question i'm not

[1:46:44] Voice 2: able to look anything up my screen still blank um but if there's further questions i can i can

[1:46:49] Voice 2: happily help as i can yeah thank

[1:46:52] Voice 2: you dr peterson

[1:46:53] Voice 9: yeah thank you chair i just had a comment or a

[1:46:58] Voice 9: a couple of comments uh one of which is that uh i i did uh in a previous term uh last term in fact i

[1:47:05] Voice 9: i uh i did attend the lgla uh under uh a scholarship which is available i i was the

[1:47:14] Voice 9: recipient of the kathy watson memorial award and and that funded my uh my attendance at the lgla

[1:47:22] Voice 9: session, which I found very informative and very useful. And I was also just going to comment that

[1:47:30] Voice 9: I had hopes of attending this year's sessions, but unfortunately have conflicts on the dates. So

[1:47:40] Voice 9: if I hadn't had meeting conflicts, I would have been putting my name in there as well

[1:47:46] Voice 9: this time around, because I do think it's quite valuable.

[1:47:49] Voice 10: Yeah, you do it for me. Thank you.

[1:47:51] Voice 10: you

[1:47:51] Voice 9: trustee mod

[1:47:53] Voice 10: yeah trustee mods you can't see me so trustee mod is my de facto hand raiser here

[1:48:00] Voice 10: and i appreciate the the assistance so um yeah yeah thanks we yeah i'm pretty sure julie's right

[1:48:07] Voice 10: that we do have funds there that this will not stress that budget but we do not have

[1:48:15] Voice 10: 26 times 1200 put aside for the lgla so if the question is could everyone attend

[1:48:22] Voice 10: 10 the answer would be no um and that's just part of this for a what wants to be a low budget

[1:48:32] Voice 10: but has a high number of elected officials type organization it's a triage kind of situation right

[1:48:40] Voice 10: so we try to offer orientation in a broad four or five different ways we're living through some of

[1:48:47] Voice 10: it staff do it at trust council meetings we're doing evening sessions this is another way to

[1:48:51] Voice 10: get there there's the scholarship program that uh vice chair peterson described and um so far we

[1:48:58] Voice 10: haven't hit the threshold but i don't know if i'd recommend you put thirty thousand dollars aside

[1:49:03] Voice 10: for the lgla every year and tax for it and then you end up with seven people going um and then

[1:49:09] Voice 10: we've got a bunch of overage so i think the system's okay as it is but no everyone couldn't go

[1:49:15] Voice 10: So you'd have to make some decisions.

[1:49:19] Trustee Luckham: Yeah, this budgeting is sort of based upon what other local governments do.

[1:49:24] Trustee Luckham: No local governments send everybody, but some send some people, some send no people based upon their financial circumstances.

[1:49:33] Trustee Luckham: So let us move on. I think I called the vote on that. That's done.

[1:49:37] Trustee Luckham: And so good luck to Trustee Evans. And we'll continue on with the agenda before us.

[1:49:44] Trustee Luckham: and you know interestingly enough we segue into avicc and ubcm resolution section which is also

[1:49:52] Trustee Luckham: an opportunity typically the chair and some of the other vice chairs and staff attend some of

[1:49:57] Trustee Luckham: these more ubcm than abicc but it's something that i regularly attend as i think it's important for

[1:50:02] Trustee Luckham: the presence of the allen's trust in these situations to be in there and we have been

[1:50:08] Trustee Luckham: instrumental in motions getting advanced at avicc and ubcm and indeed um uh the province has acted

[1:50:16] Trustee Luckham: on uh motions that the island trust has brought forward on these um occasions um so we have a

[1:50:24] Trustee Luckham: a request for distinction here on page 70 thank you 72 72 thank you and so this is coming from

[1:50:39] Trustee Luckham: claire frader trust area services um and maybe claire for the benefit of the new executive

[1:50:46] Trustee Luckham: of the committee just a really brief uh summary of

[1:50:52] Voice 12: what this is all about hi

[1:51:00] Voice 11: there i'll start again

[1:51:01] Voice 11: unmuted and

[1:51:03] Voice 7: this is being brought to you because each year um every local government and islands

[1:51:07] Voice 7: trust has an opportunity to submit a resolution or more one or more to um the um your local area

[1:51:15] Voice 7: association which for islands trust we're with association of vancouver island and coastal

[1:51:19] Voice 7: communities. And it can be on any topic that's important to the organization, but the ones that

[1:51:26] Voice 7: are successful are broadly of interest to all local governments in British Columbia.

[1:51:32] Voice 7: And it can be on topics that you want to advocate to higher levels of government around. And by

[1:51:38] Voice 7: undertaking advocacy in this way, you leverage the additional staff power and horsepower of

[1:51:45] Voice 7: of Union of BC municipalities.

[1:51:48] Voice 7: So the way it works is you develop a resolution

[1:51:50] Voice 7: an executive committee, it has to go by a deadline

[1:51:53] Voice 7: which I think is February 6th or February 9th

[1:51:56] Voice 7: to AVICC with a one page backgrounder

[1:51:59] Voice 7: that justifies why you're making the asks.

[1:52:00] Voice 7: And as they used by them to determine

[1:52:04] Voice 7: their executive committee's recommendation

[1:52:06] Voice 7: of whether AVICC should recommend it and vote on it.

[1:52:10] Voice 7: If it is successful at that convention

[1:52:12] Voice 7: then it travels on to the UBCM agenda

[1:52:14] Voice 7: where the UBCM executive will make a recommendation

[1:52:17] Voice 7: of whether or not to endorse.

[1:52:18] Voice 7: When it comes to the convention itself,

[1:52:21] Voice 7: they are put into the convention booklet

[1:52:24] Voice 7: either as sort of ones that are sort of no-brainers,

[1:52:27] Voice 7: recommended for endorsement, ones for debate, and so on.

[1:52:30] Voice 7: And for the ones that are debate that aren't in a big block,

[1:52:32] Voice 7: there is an opportunity for the chair of the trust

[1:52:34] Voice 7: to get up to a microphone and speak to

[1:52:36] Voice 7: why the resolution should be endorsed

[1:52:38] Voice 7: and sort of make a compelling argument.

[1:52:41] Voice 7: If you're successful there and it's endorsed,

[1:52:43] Voice 7: then it becomes owned by UBCM and they then undertake that advocacy and they have meetings

[1:52:50] Voice 7: with the appropriate ministry to advocate for that issue and then later usually around November

[1:52:56] Voice 7: December or even into January the province will issue a response to all of the resolutions that

[1:53:01] Voice 7: were passed at the convention saying how they're addressing it or if they're not addressing it why

[1:53:05] Voice 7: so that's sort of the annual process that gets undertaken if we have a resolution that moves

[1:53:10] Voice 7: forward there is an opportunity to also request a meeting with the appropriate minister um at the

[1:53:16] Voice 7: bcm convention to raise the topic and you know advocate one-on-one and at that meeting we could

[1:53:22] Voice 7: also invite other members of other or other local governments to join us which we've done on

[1:53:26] Voice 7: topics in the past um so on an annual basis as per policy trust council's policy we circulate

[1:53:34] Voice 7: it to all trustees and staff inviting suggestions this year we had no suggestions from trustees we

[1:53:39] Voice 7: We just had two staff respond by the deadline

[1:53:41] Voice 7: and I've just been reminded now

[1:53:42] Voice 7: we have another one float in after the deadline.

[1:53:46] Voice 7: So this is over to you now.

[1:53:48] Voice 7: If you were to proceed today with selecting one of these,

[1:53:51] Voice 7: we would probably amend the recommended resolution

[1:53:54] Voice 7: such that the resolution and background

[1:53:56] Voice 7: are be approved by the chair

[1:53:58] Voice 7: because you don't have another meeting

[1:54:00] Voice 7: between now and the deadline.

[1:54:03] Voice 7: It is also okay to not put forward a resolution.

[1:54:06] Voice 7: There's no imperative to do one every year.

[1:54:08] Voice 7: it's simply a discretionary activity that can be done so with that maybe i'll pass it back to the

[1:54:14] Voice 7: chair um and see uh how you'd like to proceed sure

[1:54:19] Trustee Luckham: okay thank you but also uh note that trustee

[1:54:22] Trustee Luckham: elliott also did uh provide some supporting notion around capacity funding to the albums trust which

[1:54:28] Trustee Luckham: does seem more specific to me than more general

[1:54:31] Voice 7: sorry yes and i that was one i didn't um i think

[1:54:34] Voice 7: I responded trustee my apologies if I didn't it didn't meet the criteria of being of interest to

[1:54:39] Voice 7: all local governments so I really do think it's better to be advanced on a one-on-one because I

[1:54:45] Voice 7: don't I don't anticipate it would be successful or even appropriate really.

[1:54:48] Trustee Luckham: Okay so while I have

[1:54:51] Trustee Luckham: the microphone I'm in support of the second item advancing some protection provincial protection

[1:54:56] Trustee Luckham: for species at risk that seems like an obvious thing that could be supported provincially by

[1:55:01] Trustee Luckham: other local governments but i'll turn it to the trustees and i'm going to start with trustee

[1:55:05] Trustee Luckham: elliott and then trustee peterson um

[1:55:09] Trustee Elliott: yeah so i just wanted to speak to whether we could amend

[1:55:17] Trustee Elliott: sorry um if you can just move back up to the first one again the request to support local

[1:55:25] Trustee Elliott: governments in general, with capacity funding to do early and meaningful engagement with First

[1:55:33] Trustee Elliott: Nations. I don't think the Islands Trust would be the only body to advance this. So perhaps there's

[1:55:42] Trustee Elliott: there's another resolution that we could get behind. But I guess in the training session,

[1:55:50] Trustee Elliott: And when we were listening to the legislated and the responsibilities of local governments to engage with First Nations, it was clear to me that while the province has enacted DRIPA, it's not clear to the municipalities or the local governments how DRIPA is to be responded to in these 3,000 statutes.

[1:56:18] Trustee Elliott: And so I'm just wondering if we could discuss it, if this would be of value as a forum to advance this and keep calling to the province to work with the municipalities and all the local governments on how are we to meet our obligations under DRIPA without capacity funding.

[1:56:45] Trustee Elliott: we need the province to be the lead in this and so that was sort of the aim of my

[1:56:52] Trustee Elliott: when i suggested this is a topic it's going to be a recurring theme you're going to hear from me a

[1:56:57] Trustee Elliott: lot about this um and if you don't support it that's totally fine but um that was just this

[1:57:05] Trustee Elliott: just might seem the forum where we keep advancing that conversation whether the island stress is

[1:57:10] Trustee Elliott: Is the lead on that or not?

[1:57:12] Trustee Elliott: It should be had.

[1:57:14] Trustee Elliott: Anyway.

[1:57:17] Trustee Luckham: Director Frater, do you want to respond to that?

[1:57:19] Voice 7: I could, and perhaps the CAO will have comments as well.

[1:57:23] Voice 7: The one thing I will say too that I didn't add

[1:57:25] Voice 7: is that some of these ideas might also be suitable

[1:57:28] Voice 7: for a session at UBCM.

[1:57:29] Voice 7: So as we get, or AVICC, as we get close to the conventions,

[1:57:32] Voice 7: there's the opportunity to sponsor a discussion session

[1:57:36] Voice 7: that will involve a panel and then delegates would attend.

[1:57:39] Voice 7: And so in order to go deep on something

[1:57:41] Voice 7: or to incubate it that could also be an approach is to later in the year suggest a session and

[1:57:46] Voice 7: facilitate a conversation at the convention so i wanted to add that in terms of the capacity

[1:57:51] Voice 7: funding of course as you heard from reese harding at council um local governments have very few

[1:57:57] Voice 7: obligations different from alistair other local governments have few obligations right now under

[1:58:02] Voice 7: drippa it's emerging it's a it didn't we're very much in the gray zone um so it's a tricky time to

[1:58:08] Voice 7: be advocating for financial resources given that the lack of clarity to other local governments

[1:58:14] Voice 7: about what they need to undertake but certainly staff will support whatever you wish to do and

[1:58:19] Voice 7: will work um if you if you were to ask us to advocate for capacity funding for all local

[1:58:23] Voice 7: governments we'd likely have to reach out to different local governments and seek some insights

[1:58:27] Voice 7: around how that would work best for them okay

[1:58:33] Trustee Luckham: thank you uh uh claire for that response hopefully

[1:58:36] Trustee Luckham: Hopefully that helps Vice Chair Elliott.

[1:58:43] Voice 12: Yeah, Trustee Peterson.

[1:58:46] Voice 9: Yeah, thank you, Chair.

[1:58:48] Voice 9: I just want to thank Trustee Elliott and Director Frater

[1:58:53] Voice 9: for that little play of information.

[1:58:58] Voice 9: I also think that building capacity funding

[1:59:02] Voice 9: for reconciliation is very important.

[1:59:07] Voice 9: Having read the backgrounder,

[1:59:08] Voice 9: I can see that, you know, and reinforced by what Director Frater just said, I can see that in this instance, the work on the species at risk seems more sort of appropriate to this venue.

[1:59:25] Voice 9: And I do support that.

[1:59:26] Voice 9: But just out of curiosity, Director Frater, you said that there was one more suggestion that came in late, and I'm not suggesting that we spend a lot of time on that.

[1:59:38] Voice 9: but I am just curious of what that was it

[1:59:42] Voice 7: was regarding let me just look it up

[1:59:45] Voice 7: here regarding advocating for improvement districts field is to

[1:59:48] Voice 7: receive grant funds and again we haven't prepared a senior staff advice on this

[1:59:53] Voice 7: one so we haven't had a chance to really look into it and sort of as a group

[1:59:57] Voice 7: develop advice for you but that was

[2:00:00] Voice 7: nature of the topic

[2:00:00] Voice 9: okay yeah which again sounds like a worthy topic but it also sounds like we're

[2:00:05] Voice 9: not prepared and we won't be prepared in time uh so maybe it's not something to put on a list for

[2:00:11] Voice 9: another day um thank you okay

[2:00:15] Trustee Luckham: um does anybody want to advance uh um motion with respect to uh

[2:00:24] Trustee Luckham: what's on our agenda here on page 72.

[2:00:31] Voice 12: Leave that open.

[2:00:36] Voice 12: Not seeing, Trustee Peterson, a microphone.

[2:00:49] Voice 12: Yeah, can't hear you.

[2:00:51] Voice 9: Thank you, Chair Haas, just trying to navigate

[2:00:53] Voice 9: between a couple different screens here.

[2:00:57] Voice 9: So I move that the executive committee direct staff

[2:00:59] Voice 9: to draft a resolution and backgrounder on

[2:01:03] Voice 9: on a request that the province enact endangered species

[2:01:08] Voice 9: legislation for BC and consultation

[2:01:10] Voice 9: and jointly with first nations.

[2:01:18] Voice 9: First submission to the association of Vancouver Island

[2:01:20] Voice 9: and coastal communities 2023 convention of four,

[2:01:26] Voice 9: I guess we want to amend that for the chair's consideration

[2:01:32] Voice 9: in January, 2023.

[2:01:39] Voice 12: Right, seconded by trustee Elliot, thank you.

[2:01:42] Voice 12: you um any further discussion

[2:01:44] Trustee Luckham: does that seem clear director freder yes all those in favor

[2:01:49] Trustee Luckham: any opposed none opposed that carries i'm sorry for adding more work to your workload

[2:01:56] Trustee Luckham: director fader but i think this is worthy of the effort all right um so i'm gonna move on

[2:02:04] Trustee Luckham: this is another motion all right um this takes us to uh 8.2.2.2

[2:02:12] Trustee Luckham: background on San Juan County relationship on page 80 and director

[2:02:18] Trustee Luckham: Freda can I ask you to introduce that also yes

[2:02:23] Voice 7: I'd be pleased to so this is

[2:02:25] Voice 7: being brought to you at the beginning of the term here to reflect on a

[2:02:28] Voice 7: long-standing relationship the island's trust has had which is a unique

[2:02:31] Voice 7: transboundary relationship between island governments there has been a

[2:02:35] Voice 7: really productive and positive relationship between the two governments

[2:02:40] Voice 7: over the years I would say um it's taken a hit since COVID so last term I think there was yeah

[2:02:46] Voice 7: we'd have to look in the briefing but not as many meetings and relationships I don't think were as

[2:02:50] Voice 7: strong as they had as I had previously witnessed and been party to prior to that um I would say

[2:02:55] Voice 7: at this over the last term very little staff to staff interaction I note on their website that

[2:03:00] Voice 7: the county clerk has changed and that all three councillors are new and we haven't met with any

[2:03:06] Voice 7: of them previously the last remaining councillor that we had a relationship with was jamie stevens

[2:03:11] Voice 7: who chose not to run for re-election so the current um chair is or yeah the current chair

[2:03:17] Voice 7: is christine minnie and um through this relationship there's been an opportunity to

[2:03:22] Voice 7: learn from each other exchange views on all things related to housing economic development

[2:03:26] Voice 7: environmental protection all manner of things so as staff i think we've seen value in this

[2:03:31] Voice 7: relationship but um we'll turn it to you to see if you'd like to um take any further steps this term

[2:03:37] Voice 7: to foster the relationship okay

[2:03:41] Trustee Luckham: thank you director freder and maybe i'll just add um indeed this

[2:03:45] Trustee Luckham: trans boundary relationship that we have formally in place um with the salmon county um over the

[2:03:52] Trustee Luckham: years has been very instrumental in uh understanding the meet the needs and concerns across the salish

[2:04:01] Trustee Luckham: see has actually facilitated joint letters and joint support to both provincial government and

[2:04:09] Trustee Luckham: the Washington State Legislature with respect to marine pollution and shipping,

[2:04:16] Trustee Luckham: derelict vessels, a number of other initiatives, and is indeed valuable. And we've had them join

[2:04:26] Trustee Luckham: to join us at council for a session.

[2:04:31] Trustee Luckham: And we've also visited them on the San Juan Islands

[2:04:35] Trustee Luckham: and they have indeed come up here and visited us here.

[2:04:39] Trustee Luckham: And I would think that it might be too soon

[2:04:42] Trustee Luckham: for us to do something in March,

[2:04:43] Trustee Luckham: but I would suggest that we make an outreach

[2:04:46] Trustee Luckham: to them for maybe June,

[2:04:50] Trustee Luckham: that they might like to join us at council electronically

[2:04:53] Trustee Luckham: in order to continue to foster that relationship.

[2:04:57] Trustee Luckham: But I think given it's a completely new council,

[2:05:00] Trustee Luckham: indeed, I don't know any of the new members,

[2:05:03] Trustee Luckham: it would be reasonable to do some outreach there

[2:05:06] Trustee Luckham: to remind them of the relationship that we have,

[2:05:09] Trustee Luckham: the agreement that we have,

[2:05:10] Trustee Luckham: transboundary agreement that we have,

[2:05:11] Trustee Luckham: whatever we call that,

[2:05:14] Trustee Luckham: and see whether or not there's an interest from them

[2:05:17] Trustee Luckham: to participate in that information sharing

[2:05:20] Trustee Luckham: mutual interest role.

[2:05:23] Trustee Luckham: So, Director Frater, do you have anything else to add with respect to anything I've said there? And I see that CEO Hotzenpiller's hand is up also. We have to figure out a red light or something for the CEO. So whoever wants to go first there.

[2:05:38] Trustee Luckham: Do

[2:05:40] Voice 10: you want to go, sir?

[2:05:40] Voice 10: I was just

[2:05:41] Voice 10: helping me.

[2:05:43] Voice 10: Well, given Claire's information that these are new elected officials and there was a fruitful exchange in the previous term of the San Juan Council as they rotated through, I'd suggest that you meet with them, like actually physically meet with them as opposed to, you know, Claire and I haven't discussed this.

[2:06:06] i don't know we have a budgetary consideration i mean and if it wasn't last term it's just the

[2:06:11] term

[2:06:12] Voice 10: before ec went and met with them in in their chambers took a day came back um you know so there

[2:06:19] Voice 10: is i don't you might want to reach on an easy basis before there's just an organization or

[2:06:27] Voice 10: in concert with them meeting all these new people meeting all 26 trustees at one fell swoop on an

[2:06:34] Voice 10: electronic basis if you

[2:06:38] Voice 4: want to volunteer

[2:06:39] Trustee Luckham: that's great so actually perhaps what we might do is go

[2:06:46] Trustee Luckham: slowly and perhaps i might just outreach directly to the chair um with support from director freighter

[2:06:53] Trustee Luckham: um to say hey we'd like to strike up a conversation with the new council and then

[2:06:58] Trustee Luckham: see where that goes and what their level of interest is and then maybe some of us or all

[2:07:03] Trustee Luckham: of us wander down there. They might wander up here and have a formal face-to-face. I

[2:07:09] Trustee Luckham: think it's an important relationship. Director Maud, or Vice Chair Maud and then Vice Chair

[2:07:15] Trustee Luckham: Peterson.

[2:07:16] Trustee Maude: Justice and advisory, wandering is a little bit more difficult now because the

[2:07:20] Trustee Maude: Anacortes Ferry is no longer running. So getting back and forth might be a little bit more

[2:07:24] Trustee Maude: cumbersome than it has been in the past.

[2:07:28] Trustee Luckham: Yeah, we did actually splurge and we flew down there one day. And water taxis

[2:07:33] Trustee Luckham: is something we've also done in the past yeah anyway um i'd say it starts off with a conversation

[2:07:40] Trustee Luckham: uh direct uh tim peterson yeah

[2:07:45] Voice 9: thank you chair um having uh had opportunity uh over the last

[2:07:50] Voice 9: two terms to to speak with uh san juan uh counselors and i i really feel there's been

[2:07:58] Voice 9: been a lot of value in terms of uh sort of information sharing and uh and the potential

[2:08:05] Voice 9: for that that impact for joint letters to you know to the to the province to uh to washington

[2:08:12] Voice 9: state and and so i'm in support of of reaching out and doing what we can to sort of rekindle

[2:08:18] Voice 9: the relationship with with the new uh set of councillors uh

[2:08:22] Trustee Luckham: director or sorry i keep doing

[2:08:24] Trustee Luckham: in that advice elliot um

[2:08:27] Trustee Elliott: just for the interest of anybody who wants to take a look the san juan

[2:08:32] Trustee Elliott: county council just approved their uh a new comprehensive plan so they've um i was just

[2:08:40] Trustee Elliott: reading up on it yesterday so then since 2017 they've embarked on a process of updating their

[2:08:46] Trustee Elliott: oh well theirs is called a comprehensive plan ours is an ocp and um there's a lot of commonalities

[2:08:52] Trustee Elliott: and some really interesting approaches that they've taken to planning

[2:08:56] Trustee Elliott: and limiting urban development to certain areas.

[2:09:01] Trustee Elliott: And so I think there's really fruitful areas for discussion

[2:09:05] Trustee Elliott: in terms of planning as well,

[2:09:08] Trustee Elliott: even though we've got very different legislative frameworks.

[2:09:12] Trustee Luckham: Yeah, indeed.

[2:09:13] Trustee Luckham: And different budgets.

[2:09:15] Trustee Luckham: Yeah.

[2:09:16] Trustee Luckham: Okay.

[2:09:19] Trustee Luckham: Director Frater,

[2:09:20] Trustee Luckham: Can you and I just do some kind of work together?

[2:09:24] Trustee Luckham: I can reach out to the chair

[2:09:25] Trustee Luckham: and just see where it goes from there

[2:09:29] Trustee Luckham: and bring that back to the executive committee?

[2:09:31] Trustee Luckham: Absolutely.

[2:09:32] Trustee Luckham: Okay, so do we need direction for that?

[2:09:35] Trustee Luckham: Or can we just-

[2:09:37] Trustee Luckham: I think you have

[2:09:38] Voice 7: an existing protocol agreement,

[2:09:39] Voice 7: so I think it's appropriate.

[2:09:40] Trustee Luckham: That's right.

[2:09:41] Trustee Luckham: So I'll just follow through with that.

[2:09:42] Trustee Luckham: And then I'll loop everybody else in

[2:09:44] Trustee Luckham: and report back to EC.

[2:09:46] Trustee Luckham: I'd be excited about that opportunity.

[2:09:49] Trustee Luckham: It's been fruitful over the years.

[2:09:51] Trustee Luckham: Okay, so let us proceed then and the minutes record

[2:09:56] Trustee Luckham: that the chair will reach out

[2:09:58] Trustee Luckham: to the chair of San Juan County.

[2:10:04] Trustee Luckham: So delegation letter, oh, discussion on the delegation

[2:10:07] Trustee Luckham: letter, this was deferred from our last meeting for timing.

[2:10:11] Trustee Luckham: And so I think you're probably all familiar with it.

[2:10:15] Trustee Luckham: Do you have any additional remarks

[2:10:16] Trustee Luckham: at this time, Director Frater?

[2:10:17] Voice 7: Nothing additional.

[2:10:18] Voice 7: okay

[2:10:19] Trustee Luckham: um my interest was in continuing to pursue this this was actually direction from council if

[2:10:26] Trustee Luckham: i'm not mistaken that and an expectation that people that make the effort to come to council

[2:10:31] Trustee Luckham: as delegations rather than town hall um do get some kind of a formal response if we don't want

[2:10:36] Trustee Luckham: to do that that's fine um i appreciate the staff support for that too because of course those

[2:10:42] Trustee Luckham: letters go out prior to us having minutes and other information and um and indeed um

[2:10:50] Trustee Luckham: the delegates often appreciate it i understand it takes time but uh all of this takes time but

[2:10:57] Trustee Luckham: i'm interested in whether or not the vice chairs also think this is important or not so vice chairs

[2:11:02] Trustee Luckham: any remarks uh david maude yeah

[2:11:06] Trustee Maude: i i think it's important uh i i think if people make the effort

[2:11:12] Trustee Maude: that it should be acknowledged in a formal way but not to be insulting to the delegates

[2:11:19] Trustee Maude: but could we do it more in a form of a form letter so it doesn't sort of take as much time

[2:11:24] Trustee Maude: as it appears to take to produce a letter um just something maybe a little bit more generic

[2:11:31] Trustee Maude: but i just even if it takes whatever it takes i think it's important to do it

[2:11:36] Trustee Luckham: yeah if i might

[2:11:38] Trustee Luckham: respond I think that the quality of it is reflected in it is kind of a standard form letter

[2:11:45] Trustee Luckham: of which there's a paragraph that says responds to the requests and also specifies any direction

[2:11:53] Trustee Luckham: the council took as a result so it's sort of a half and half kind of thing and I think that

[2:12:00] Trustee Luckham: others might be offended if it was just a form letter thank you for coming to council have a

[2:12:06] Trustee Luckham: good day so

[2:12:07] Voice 12: yeah trustee peterson yeah

[2:12:14] Voice 9: thank you chair i i also see some some value in continuing

[2:12:17] Voice 9: the the practice i i think that uh i think it's it's important to have some direct response to

[2:12:26] Voice 9: to folks have spent the time and effort to to come and speak to the trust council and

[2:12:31] Voice 9: into the delegation so i i support continuing uh

[2:12:37] Trustee Luckham: director mod again oh

[2:12:40] Voice 10: yeah claire have you

[2:12:43] Voice 10: done any research around does any other jurisdiction do this no

[2:12:47] Voice 7: i had intended to

[2:12:48] Voice 7: do that i have not done that work would

[2:12:50] Voice 10: that help you um ec before you land on a decision here i

[2:12:55] Voice 10: I know it feels good to do this.

[2:12:57] Voice 10: Do you want, with scarce resources, to be dedicating, you know,

[2:13:05] Voice 10: some version of that, you know, thousands of dollars to this

[2:13:09] Voice 10: and what the outcome is?

[2:13:11] Voice 10: I personally have to say, when I got to the Ounce Trust,

[2:13:15] Voice 10: it seemed refreshing to see that this happens.

[2:13:19] Voice 10: If you had a multitudinous number of people attending these meetings

[2:13:23] and we were responding with meaning as opposed to enough in a sort of just

[2:13:30] tipping the hat kind of way that's a significant engagement activity that

[2:13:36] we're undertaking

[2:13:37] Voice 10: so I'm wondering whether if we looked at other

[2:13:39] Voice 10: jurisdictions like if you're a regional district do you get a thank-you letter

[2:13:44] Voice 10: or a letter of acknowledgement for coming in and voicing your views on a

[2:13:49] Voice 10: on the topic um or not maybe that is the case that's the standard i confess i don't know but

[2:13:55] Voice 10: maybe knowing a bit about what others are doing there's some process might be helpful to you

[2:14:03] Trustee Luckham: yeah six and one half dozen the others to how much effort we

[2:14:07] Trustee Luckham: search but i totally understand what you said there's uh

[2:14:11] Voice 12: trustee peterson yeah

[2:14:17] Voice 9: thank you chair

[2:14:17] Voice 9: It occurs to me if we are contemplating whether or not to continue this practice, and especially if we're contemplating ceasing it, I feel like this is one of those situations.

[2:14:34] Voice 9: since we are essentially representing Trust Council

[2:14:38] Voice 9: in these letters, I think it would be appropriate to,

[2:14:42] Voice 9: perhaps after we've had,

[2:14:45] Voice 9: Director Freighter's had some chance

[2:14:46] Voice 9: to get some more background

[2:14:48] Voice 9: on what other jurisdictions are doing,

[2:14:49] Voice 9: but to run this by Trust Council.

[2:14:53] Voice 9: I wouldn't feel,

[2:14:56] Voice 9: personally, I wouldn't feel comfortable axing it

[2:14:58] Voice 9: at this point without some reflection from Trust Council.

[2:15:02] Voice 9: Sorry, CAO, you look,

[2:15:04] Voice 9: like you're delighted by

[2:15:06] Voice 9: that concept no

[2:15:09] Voice 12: no that that's fine i'm just i'm just

[2:15:14] Voice 10: looking where

[2:15:17] Voice 10: we want to allocate the work needed and every couple of years just like we've had a governance

[2:15:23] Voice 10: review we have to take a look and go is this everything's a value is this something is this

[2:15:31] Voice 10: or any other activity so

[2:15:33] Trustee Luckham: um that's good and there's a little bit of direction coming from

[2:15:40] Trustee Luckham: this conversation so it's a good conversation to have um certainly it would be interesting to know

[2:15:45] Trustee Luckham: the difference between obviously town hall representation and delegations that attend

[2:15:52] Trustee Luckham: any council anywhere whether or not there is a practice elsewhere but i agree with tim that and

[2:15:58] Trustee Luckham: And correct me if I'm wrong, Director Frater,

[2:16:00] Trustee Luckham: this is a direction from council.

[2:16:02] Trustee Luckham: And so if council wants to rescind that

[2:16:06] Trustee Luckham: or change that direction,

[2:16:07] Trustee Luckham: then I'm absolutely happy to follow that.

[2:16:11] Trustee Luckham: And indeed, during council meeting and after delegations,

[2:16:16] Trustee Luckham: we could say maybe a few more kind words

[2:16:20] Trustee Luckham: with respect to the delegates.

[2:16:24] Trustee Luckham: But obviously if there's,

[2:16:25] Trustee Luckham: um um what do we call that um disposition of delegations if we do the disposition of

[2:16:34] Trustee Luckham: delegations at some later point ideally in some way you actually do need to report back to the

[2:16:39] Trustee Luckham: delegations what activities that you have chosen to take maybe it's up to them to determine by

[2:16:45] Trustee Luckham: looking at the minutes of reviewing the meeting but um i don't know that it necessarily completely

[2:16:50] Trustee Luckham: completely goes away by not sending a thank you letter.

[2:16:57] Trustee Luckham: So if that isn't a huge burden to find out

[2:16:59] Trustee Luckham: what other jurisdictions do,

[2:17:01] Trustee Luckham: I'd say let's find out what other jurisdictions do,

[2:17:03] Trustee Luckham: what other jurisdictions do,

[2:17:05] Trustee Luckham: let's bring something back to council as an advisory

[2:17:08] Trustee Luckham: and seek some kind of endorsement to continue or not

[2:17:13] Trustee Luckham: in the future and not for March, but for June.

[2:17:17] Voice 7: Chair, it would be wonderful if we could have a resolution

[2:17:19] Voice 7: to add it to the follow-up action list all

[2:17:22] Trustee Luckham: right so vice chairs somebody want to do that otherwise

[2:17:26] Trustee Luckham: we'll just leave the status quo i don't see any hands going up so if i don't see hands going up

[2:17:36] Trustee Luckham: it's going to stay as the status quo and so that's what we're going to do oh director vice chair

[2:17:42] Trustee Luckham: elliot okay

[2:17:43] Trustee Elliott: i do think this is worth um examining and this is going to be a tight yeah so uh i do

[2:17:49] Trustee Elliott: Do move that EC, Executive Committee, request staff, no, advance the question of responding to delegates with thank you letters to Trust Council in June for discussion.

[2:18:13] Trustee Luckham: Sure, that would require, I would think, an informed decision requires some information be provided.

[2:18:18] Trustee Luckham: And so are you also asking Director Frater to do some research?

[2:18:23] Voice 4: thank you can you add that part in sorry uh or

[2:18:30] Trustee Elliott: whoever's typing i

[2:18:32] Voice 4: am uh

[2:18:33] Trustee Elliott: yes um responding

[2:18:34] Trustee Elliott: delegates and thank you letters for june and that staff um prepare briefing on costs and

[2:18:42] Trustee Elliott: staff time practices practices

[2:18:45] Trustee Luckham: not the government thank

[2:18:47] Trustee Elliott: you not used to doing this but i do think

[2:18:50] Trustee Luckham: think we'll all get we'll all get used to it over time

[2:18:52] Trustee Elliott: appreciate it

[2:18:59] Trustee Luckham: practices

[2:18:59] Trustee Elliott: is fine yeah

[2:19:01] Trustee Luckham: i'm just trying to pull it up on my home screen there we go

[2:19:04] Trustee Luckham: so is that the motion that you intended uh mr elliott

[2:19:07] Trustee Elliott: yeah for review for thank you letters

[2:19:12] Trustee Elliott: for june for review maybe responding to dell it's a thank you letters for the june trust council

[2:19:19] Trustee Elliott: all and that's uh yeah that's fine that's great that's it and

[2:19:25] Trustee Luckham: maybe just practices in other local

[2:19:27] Trustee Luckham: governments okay

[2:19:31] Trustee Elliott: yeah

[2:19:32] Trustee Luckham: because i think that's the the biggest question at hand okay so move do i

[2:19:38] Trustee Luckham: have a seconder second by david maude thank you and i'm just going to go to the vote unless there's

[2:19:44] Trustee Luckham: any further discussion all those in favor and that carries unanimously okay great uh thank you

[2:19:53] Trustee Luckham: director freder for bringing that to us um and we'll see what council's pleasure is okay um

[2:20:00] Trustee Luckham: so this is another good one here winter 2023 february 22 to 23 ocean protection plan

[2:20:10] Trustee Luckham: dialogue forum update uh that's there in your context notes uh i'm just going to say that

[2:20:20] Trustee Luckham: that despite the motion that came forward

[2:20:22] Trustee Luckham: at the last meeting, it's absolutely clear that myself

[2:20:26] Trustee Luckham: and Director Frater and any other members

[2:20:28] Trustee Luckham: of executive committee, it would be difficult to attend

[2:20:32] Trustee Luckham: given that the February 22nd, 23rd meeting

[2:20:35] Trustee Luckham: is an in-person EC meeting, the one prior to council.

[2:20:39] Trustee Luckham: And that's an important meeting for us to have.

[2:20:41] Trustee Luckham: So I am stepping back from that as much as I'd like to go,

[2:20:46] Trustee Luckham: but I am pleased to see that a couple of trustees

[2:20:48] Trustee Luckham: have stepped up to say that they would like to attend.

[2:20:51] Trustee Luckham: So what we need to do is determine whether or not

[2:20:55] Trustee Luckham: we can take funding out of our budget

[2:20:57] Trustee Luckham: to finance those members attending

[2:21:00] Trustee Luckham: the Ocean Protection Plan dialogues on our basis or not.

[2:21:06] Trustee Luckham: It does beg the question, Director Frater,

[2:21:08] Trustee Luckham: whether or not we got a response from the government

[2:21:12] Trustee Luckham: with respect to adding freighters to that list of topics

[2:21:16] Trustee Luckham: that they'll be presenting on or not yes

[2:21:19] Voice 7: they did agree to add that topic oh

[2:21:21] Trustee Luckham: perfect so then

[2:21:22] Trustee Luckham: therefore we you know we sort of need to attend i'm pleased that aaron campbell is attending

[2:21:27] Trustee Luckham: because that certainly has asked to attend because that certainly is a big interest for

[2:21:33] Trustee Luckham: the plumper sound area which is maine pender north and south pender um and um uh trustee uh

[2:21:43] Trustee Luckham: I want to say Dilaroni but that's wrong also has expressed an interest so and certainly the

[2:21:51] Trustee Luckham: ocean protection plan is a broad strategy for the entire coast east coast west coast north coast

[2:21:58] Trustee Luckham: the entire area so vice chairs what's your interest in this or director freighter do

[2:22:04] Trustee Luckham: you have anything more to add to that

[2:22:06] Voice 7: yes I agree it would be difficult for staff or yourself to

[2:22:10] Voice 7: attend um if you wish to support the attendance of trustee campbell and laroni it would be terrific

[2:22:14] Voice 7: to have a resolution authorizing us to expend the grant money that we have in hand already

[2:22:19] Voice 7: for the purpose of supporting their attendance um and if um you'd like us to apply for a grant

[2:22:24] Voice 7: so we could apply for a grant for additional monies forget for example to support research

[2:22:29] Voice 7: uh you know in association with their attendance and so on i just don't know that we have the staff

[2:22:34] Voice 7: capacity though to undertake some of that work so i think what i would i would just recommend

[2:22:38] Voice 7: you pass a motion if you want to support their attendance authorizing us to use the existing

[2:22:41] Voice 7: grant monies right and is it

[2:22:44] Trustee Luckham: adequate existing grant money to facilitate to people attending

[2:22:47] Trustee Luckham: um

[2:22:48] Voice 7: i don't think there is so actually looking at that now if we've got two nights hotels days so

[2:22:53] Voice 7: maybe authorizing us to apply for a grant for the additional required place so

[2:22:57] Trustee Luckham: a motion to that

[2:22:59] Trustee Luckham: effect would be great and uh vice chair mod oh

[2:23:03] Trustee Maude: i'm i'm not allowed to say so moved but i just

[2:23:05] Trustee Maude: to so move because I would sort of maybe lean

[2:23:08] Trustee Maude: on Director Frater to sort of give the appropriate wording.

[2:23:12] Voice 7: So perhaps if I, would you like me to proceed, Chair,

[2:23:15] Voice 7: turn across something for you?

[2:23:16] Voice 7: That would be great.

[2:23:17] Trustee Luckham: Yeah, and perhaps get it up on the screen

[2:23:18] Trustee Luckham: because the important thing about not doing so move

[2:23:21] Trustee Luckham: is that the public knows what we're making decisions about.

[2:23:25] Trustee Luckham: So Director Frater, over to you,

[2:23:27] Trustee Luckham: and Laurie, can you get that up on the screen?

[2:23:31] Voice 7: Yeah, authorize staff.

[2:23:33] Voice 7: So something I think it could start, Laurie,

[2:23:34] Voice 7: with something like that trust,

[2:23:36] Voice 7: that executive committee um support the attendance of trustee aaron campbell and

[2:23:43] Voice 7: michaela laroni at

[2:23:49] Voice 8: the february ocean protection plan forum um comma and

[2:24:01] Voice 8: authorized

[2:24:02] Voice 7: staff to expend or authorized expenditure of um um how do we frame it um

[2:24:12] Voice 7: grant monies of existing grant monies an application for additional monies needed

[2:24:20] Voice 7: something like that

[2:24:21] Voice 12: yep so

[2:24:34] Trustee Luckham: trustee mod you want to make that motion

[2:24:36] Trustee Maude: i'll make that motion but also

[2:24:38] Trustee Maude: just a question on that motion does that mean if we not successfully grants applications that um

[2:24:47] Trustee Maude: this might not happen they do does it need to be something more about funding will be available

[2:24:54] Voice 7: So that's a question for the CAO.

[2:24:56] Voice 7: So if we have $1,100 in funding to support their attendance,

[2:25:00] Voice 7: I think what's required is two hotel nights in Vancouver

[2:25:02] Voice 7: and travel to Vancouver.

[2:25:04] Voice 7: I don't know if there is additional monies available

[2:25:07] Voice 7: for trustee travel.

[2:25:09] Voice 7: This could be called a training event of sorts.

[2:25:11] Voice 7: So it's back to the same question you had earlier

[2:25:13] Voice 7: around trustee training funds.

[2:25:19] Voice 12: I think there's that much.

[2:25:26] Voice 12: It won't be that much more than is described.

[2:25:31] Trustee Luckham: Yeah, the OPP funding is usually generous.

[2:25:34] Voice 7: And yeah, typically we do expect to get that funding.

[2:25:37] Voice 7: It's never been of concern in the past.

[2:25:39] Trustee Luckham: Yeah, so I'd say let's go with it

[2:25:44] Trustee Luckham: and I think we'll be fine.

[2:25:49] Trustee Luckham: Funny way to run government.

[2:25:53] Trustee Luckham: Director, sorry, the COVID is affecting the fog in my mind.

[2:26:00] Trustee Luckham: Yes.

[2:26:00] Voice 9: Vice Chair Peterson.

[2:26:03] Voice 9: Yeah, I was just going to jump in on the discussion here

[2:26:06] Voice 9: because it appears to me that

[2:26:10] Voice 9: even if we don't get additional grant monies,

[2:26:14] Voice 9: this should very nearly cover those expenses.

[2:26:18] Voice 9: So I actually don't have much concern

[2:26:20] Voice 9: if for some reason we didn't get that extra funding.

[2:26:24] Voice 9: I think this $1,100 should come very close.

[2:26:29] Trustee Luckham: Yeah, hotels are expensive.

[2:26:30] Trustee Luckham: But anyway, I think there's a block of rooms

[2:26:33] Trustee Luckham: that have been booked or something.

[2:26:34] Trustee Luckham: So, okay, any further discussion on the motion?

[2:26:38] Trustee Luckham: Did it get seconded?

[2:26:39] Trustee Luckham: No, you haven't even moved it yet, Vice Chair Mollet.

[2:26:44] Trustee Maude: Okay, I'll move

[2:26:45] Trustee Maude: that the executive committee

[2:26:46] Trustee Maude: support the attendance of trustees Campbell and Leone

[2:26:49] Trustee Maude: at the February oceans protection plan OPP forum

[2:26:51] and to

[2:26:52] Trustee Maude: authorize expenditure of existing grant money

[2:26:54] Trustee Maude: and application for additional monies needed.

[2:26:57] Trustee Luckham: Perfect, move seconded.

[2:26:59] Trustee Luckham: Trustee Peterson, thank you.

[2:27:00] Trustee Luckham: Any further discussion?

[2:27:02] Trustee Luckham: All those in favor?

[2:27:04] Trustee Luckham: None opposed, that carries.

[2:27:06] Trustee Luckham: Okay, that's great.

[2:27:07] Trustee Luckham: Glad we're sending somebody.

[2:27:09] Trustee Luckham: It's really important that the Islanders Trust

[2:27:11] Trustee Luckham: have a presence at some of these facilities.

[2:27:14] Trustee Luckham: And I guess myself and Director Frater

[2:27:17] Trustee Luckham: might want to brief the attendees

[2:27:21] Trustee Luckham: on some of the history there.

[2:27:23] Trustee Luckham: Is that all right?

[2:27:24] Trustee Luckham: Yes.

[2:27:27] Trustee Luckham: Okay.

[2:27:28] Trustee Luckham: We are at 1134, not bad.

[2:27:32] Trustee Luckham: Trust area services, local trust committee chair reports on local advocacy.

[2:27:37] Trustee Luckham: So this is an opportunity for advocacy topics you see arising in your local trust committees as vice chairs of those committees to just flag for trust.

[2:27:48] Trustee Luckham: There's a tension at this time.

[2:27:52] Trustee Luckham: And you've already reported out on your LTC meetings, not a lot of activity at the moment.

[2:27:56] Trustee Luckham: Is there anything to report on a local advocacy topic from one of your LTCs at your chair?

[2:28:02] Trustee Luckham: trustee peterson uh

[2:28:04] Voice 9: sorry chair i did put my head up before we moved on but i was just gonna

[2:28:07] Voice 9: i wanted to um emphasize uh whatever um information and support we can uh

[2:28:16] Voice 9: provide to our two uh trustees going to the lpp um i just wanted to support that and see if if

[2:28:23] Voice 9: we need staff needed any direction to to help support that director freighter

[2:28:32] Voice 7: um no i don't

[2:28:33] Voice 7: need direction to do that i can i can provide that that background okay

[2:28:37] Voice 9: yeah i just thought

[2:28:38] Voice 9: that would be important to make sure that they're supported in the some information

[2:28:41] Voice 9: when they go to attend thank you

[2:28:43] Trustee Luckham: yeah and i'll i'll call and brief them on what i know as well

[2:28:47] Trustee Luckham: so and maybe who to watch out for and all that kind of stuff okay so anything on local trust

[2:28:55] Trustee Luckham: committee advocacy topics nope okay perfect so moving on here to correspondence then um

[2:29:03] Trustee Luckham: There's quite a bit of correspondence here of which, you know, it's interesting.

[2:29:10] Trustee Luckham: One of them sort of triggered a number of others, I think, which has been directed to the executive committee email address, which, however, may be better suited to be advanced to trust counsel.

[2:29:25] Trustee Luckham: and I'm not sure whether or not staff

[2:29:27] Trustee Luckham: have any suggestions there,

[2:29:30] Trustee Luckham: but a number of them seemed like a broad message

[2:29:32] Trustee Luckham: that all of council needed to hear.

[2:29:35] Trustee Luckham: But my practice is usually just to ask any items

[2:29:40] Trustee Luckham: 10.1 through 10.12.

[2:29:42] Trustee Luckham: Is there any direction with respect to correspondence

[2:29:46] Trustee Luckham: other than receiving for information?

[2:29:48] Trustee Luckham: So maybe what I'll ask of the vice-chairs at this time

[2:29:53] Trustee Luckham: is just to identify any that you wish to speak to and then we'll go through the list.

[2:30:00] Trustee Luckham: and speak to them otherwise um we would receive them for information so uh anything here sorry for

[2:30:11] Trustee Luckham: surprising you with this approach but that's been the approach and we can take our time

[2:30:16] Trustee Luckham: accordingly but as are there is there any uh piece of correspondence here 10.1 through 10.12

[2:30:22] Trustee Luckham: that you specifically feel you need to speak to with respect to a response to the writer

[2:30:32] Voice 12: Okay, okay, so Director Frater, go ahead.

[2:30:40] Voice 7: With regard to 10.1, if you wish staff to invest in a chair

[2:30:45] Voice 7: or if you wish the chair to write to Trans Mountain

[2:30:48] Voice 7: about diluted bitumen, you've asked for an extension,

[2:30:52] Voice 7: you've received the extension,

[2:30:53] Voice 7: we do not have direction to write that letter.

[2:30:56] Voice 7: And I would just note, it is a difficult letter to write,

[2:30:59] Voice 7: requires research um and if you wanted that to be undertaken um we would likely have to contract

[2:31:05] Voice 7: some support there is someone we've used in the past who's familiar with these issues but it would

[2:31:09] Voice 7: require us to likely issue a quick contract to get some support to get that letter done by um

[2:31:15] Voice 7: january 30th i'm not i don't have any knowledge of other local governments bowen i do know that

[2:31:20] Voice 7: bowen also got an extension but i have not connected with them yet to see if they intend to

[2:31:24] Voice 7: actually write in response and do that research right

[2:31:27] Trustee Luckham: um so thank you claire so it you know

[2:31:30] Trustee Luckham: somewhat seems disingenuous that we ask for an extension and we don't make a submission

[2:31:34] Trustee Luckham: um it does we have been very strong on this file in the past i'm providing uh uh uh feedback and

[2:31:43] Trustee Luckham: i've even attended uh sessions associated with it and we've made statements at those sessions

[2:31:49] Trustee Luckham: and so certainly our the position of council if I'm not mistaken is that we're opposed to this

[2:31:56] Trustee Luckham: and certainly things have changed in the intervening years and I guess the question

[2:32:04] Trustee Luckham: would be is do you have budget in your consultant budget to be able to ask a consultant to create

[2:32:13] Trustee Luckham: create some kind of a summary of our position up to this point without any new research necessarily

[2:32:20] Trustee Luckham: that would maintain the Allen's Trust's interest in this on the table. Do you understand that

[2:32:30] Trustee Luckham: question?

[2:32:31] Voice 7: Yes. We, you, do not have an advocacy budget. So as needed, we pull from the communications

[2:32:39] Voice 7: budget. There is sufficient funding, you know, in the absence of having more communications

[2:32:44] Voice 7: projects between now and the end of March, there is sufficient funding in the communications budget

[2:32:48] Voice 7: for this purpose.

[2:32:50] Trustee Luckham: Okay. So then before I maybe suggest a motion there, obviously the coastal

[2:32:57] Trustee Luckham: marine strategy and the active vessel traffic management letters here also warrant some kind

[2:33:08] Trustee Luckham: kind of response in this same vein of the Allen's Trust's interest in the coastal marine protection.

[2:33:18] Trustee Luckham: Do you have any

[2:33:19] Voice 12: broader

[2:33:20] Trustee Luckham: remark there? Perhaps that could be one consultant that might be able to

[2:33:24] Trustee Luckham: provide a one-page letter iterating our interest and concerns of preserving and protecting

[2:33:32] Trustee Luckham: and defend the island's trust mandate, et cetera, et cetera?

[2:33:36] Voice 7: For the first one, I think it's a fairly specific skill set

[2:33:39] Voice 7: in terms of oil spill recovery to assess

[2:33:42] Voice 7: whether what Trans Mountain

[2:33:43] Voice 7: is doing is sufficient for the Gulf Islands.

[2:33:46] Voice 7: With regard to the second, the letter notes that they will be reaching out

[2:33:50] Voice 7: with further engagement opportunities.

[2:33:52] Voice 7: And that one, I think, should you choose between a future meeting

[2:33:57] Voice 7: to provide an engagement response, I think that can be handled by staff

[2:34:00] Voice 7: because we're speaking particularly to island stress powers and how they might be affected or

[2:34:04] Voice 7: impacted by that new strategy probably and then with regard to active missile management i'm not

[2:34:09] Voice 7: yet i'll just quickly have a look here um pgd6 i don't know if the same consultant could speak to

[2:34:15] Voice 7: that or not i think that is more related to anchorages so i don't think that separate

[2:34:20] Voice 7: consultant could do that and this is more just letting you know so there's no response needed

[2:34:24] Voice 7: to this unless you really want to take undertake new and different advocacy this is simply

[2:34:29] Voice 7: reporting out on the engagement that did happen yeah

[2:34:33] Trustee Luckham: although each of that one also did make some

[2:34:37] Trustee Luckham: mention about feedback and um so certainly um i'm happy to defer those until it reaches in that

[2:34:45] Trustee Luckham: public engagement level but i'm also i've got to say this is the first time i've had something

[2:34:50] Trustee Luckham: positive to say in recent history on the active vessel traffic management program is they did

[2:34:55] Trustee Luckham: did identify in there that most of the major concerns

[2:34:58] Trustee Luckham: that we have, and that's a good news thing

[2:35:01] Trustee Luckham: because we've been heard.

[2:35:02] Trustee Luckham: And so my feedback would be, well, thank you.

[2:35:06] Trustee Luckham: That's really great that you've heard what we've said

[2:35:08] Trustee Luckham: and we look forward to future action,

[2:35:10] Trustee Luckham: but I can also understand that we would just pause on that.

[2:35:13] Trustee Luckham: So then I'm just going to just jump the gun here.

[2:35:17] Trustee Luckham: I see Tim Peterson, I'll just go to you.

[2:35:19] Trustee Luckham: And then I'm happy to make a motion

[2:35:21] Trustee Luckham: if you're not going to make a motion.

[2:35:23] Trustee Luckham: thank

[2:35:27] Voice 9: you chair uh i'm i'm don't want to take up the air time and and i'm i i feel like i'm going

[2:35:33] Voice 9: to support your motion but i i just wanted to comment that yes i i agree if we've asked for

[2:35:37] Voice 9: an extension i think it's totally appropriate to uh go ahead and take the opportunity to make

[2:35:43] Voice 9: a submission all

[2:35:45] Trustee Luckham: right so i move that uh staff engage with the consultant to provide a response

[2:35:50] Trustee Luckham: response to the Trans Mountain comment period as per the

[2:35:59] Trustee Luckham: letter of November the 18th.

[2:36:01] Trustee Luckham: So it seems satisfactory, Claire.

[2:36:03] Trustee Luckham: Yeah, that's great.

[2:36:04] Trustee Luckham: Could I get a seconder?

[2:36:06] Trustee Luckham: Tim Peterson, thank you.

[2:36:08] Trustee Luckham: So all those in favor,

[2:36:10] Trustee Luckham: Mr. Senia for the discussion, all those in favor.

[2:36:13] Trustee Luckham: That's great.

[2:36:17] Trustee Luckham: Be received for information at this time.

[2:36:19] Trustee Luckham: uh and then the invitation at 10.4 is interesting that is a it's a saturday that is a free date

[2:36:28] Trustee Luckham: i'm likely to want to attend that just to see what's going on i don't know whether or not

[2:36:33] Trustee Luckham: there's any other interest in anybody else attending that i'd want to expense my travel

[2:36:39] Trustee Luckham: not a big deal so i think i'll just take that action accordingly so we'll just receive that

[2:36:46] Trustee Luckham: for information and say a note for the minutes that the chair has indicated he may attend

[2:36:52] Trustee Luckham: And then the other ones here I indicated 10.5 through 10.11, or actually even 10.12, all be forwarded to council by email for their information.

[2:37:16] Trustee Luckham: Anything else there?

[2:37:18] Trustee Luckham: So that's a motion.

[2:37:19] Trustee Luckham: I'll look for a seconder.

[2:37:24] Trustee Luckham: Okay, seconded.

[2:37:25] Trustee Luckham: Any discussion?

[2:37:26] Trustee Luckham: Otherwise, all those in favor?

[2:37:29] Trustee Luckham: All right. And then that will help. Any opposed? I didn't see your hand up, Trustee Elliott, in favor or not. You're thinking.

[2:37:38] Trustee Elliott: Yeah. And actually, I'm sorry. Yeah, I'm not totally in favor of forwarding all these letters to trust counsel, but I'm not sure why yet.

[2:37:52] Trustee Elliott: So I haven't had enough time to think about it. So I'll abstain.

[2:37:54] Trustee Elliott: yeah

[2:37:55] Trustee Luckham: so i'll just say that the only reason that i think that is because i don't know that and

[2:38:00] Trustee Luckham: that's common is that the a writer is not necessarily aware who he's writing to who they

[2:38:07] Trustee Luckham: are writing to and i think the original uh letter sort of it suggested that everybody should write

[2:38:14] Trustee Luckham: to trustees and so this would not have been received these would not have been received by

[2:38:19] Trustee Luckham: trustees and so

[2:38:20] Trustee Luckham: that's why i think it should and

[2:38:21] Trustee Elliott: it will inform

[2:38:22] Trustee Luckham: trust council's decision making

[2:38:24] Trustee Luckham: in the future simply as an information item

[2:38:27] Trustee Elliott: okay i appreciate thank you for explaining your

[2:38:30] Trustee Elliott: reasoning that's more sense yeah

[2:38:32] Trustee Luckham: okay so then that will uh all those in favor i think i called

[2:38:36] Trustee Luckham: for that so that'll get advanced um and then that concludes correspondence you guys are brilliant

[2:38:42] Trustee Luckham: because that brings us to the final uh two items on our agenda which is review and amendment of

[2:38:48] Trustee Luckham: the current work program this is amended prior to us seeing it here so it's an opportunity

[2:38:53] Trustee Luckham: if there's any questions about the current work program

[2:38:57] Trustee Luckham: that's before us and whether or not there's any amendments

[2:39:00] Trustee Luckham: that may need to be made to it other than what staff

[2:39:03] Trustee Luckham: have done with respect to the work that is ongoing.

[2:39:08] Trustee Luckham: So I'll just ask if there's any questions or concerns

[2:39:11] Trustee Luckham: about the review and amendment of the current work program,

[2:39:14] Trustee Luckham: otherwise we will receive it for information.

[2:39:18] Trustee Luckham: All right, so the next executive committee meeting

[2:39:21] Trustee Luckham: is uh february monday february the 13th is that right that's an electronic meeting and uh that

[2:39:31] Trustee Luckham: seems like a long ways away um uh director of vice chair maude okay

[2:39:36] Voice 10: um so thank you for this

[2:39:39] Voice 10: mr chair just speaking to you've got a meeting on february 13th and then you've got a meeting

[2:39:45] Voice 10: on february 22nd and then you have a trust council yeah

[2:39:50] Trustee Luckham: so

[2:39:51] Voice 10: there's a lot of work so that's almost a

[2:39:53] Voice 10: month away yeah so that's not the worst thing you're going to be getting out and doing your

[2:39:57] Voice 10: your ltc meetings we're going to organize some training for you prior to february 13th that's

[2:40:04] Voice 10: our goal anyway i'm pointing i also want to point out that the particularly the bylaw enforcement

[2:40:10] Voice 10: enforcement analysis work or this first phase one of it let's call it that for now um i'm going to

[2:40:16] Voice 10: want to accelerate to that february 13th meeting because i'm away for eight or nine days at the

[2:40:22] Voice 10: end of february and this ec doesn't know that or you might know but i've um had a two-year

[2:40:29] Voice 10: commitment that i booked into for um 10 days which is just prior to trust council we'll have um an

[2:40:35] Voice 10: acting CAO be with you for your last meeting before trust council so I am you know I think

[2:40:42] Voice 10: the budget process we're going to see the insights from the committee process around the budget

[2:40:46] Voice 10: and we're going to accelerate the the enforcement question and I will and I'm interested in getting

[2:40:50] Voice 10: those works done a lot of work for your 13th meeting that will include the reconciliation

[2:40:58] Voice 10: community discussion paper and yeah and the

[2:41:06] Voice 12: tree cutting so there's a lot of work to do in the next

[2:41:08] Voice 12: month okay

[2:41:12] Trustee Luckham: and um of course you know if there's a necessity at one of our electronic teleconference

[2:41:19] Trustee Luckham: non-decision making electronic teleconference meetings to turn that into an electronic meeting

[2:41:24] Trustee Luckham: because you need some kind of a decision um i'm assuming that that you would take advantage of

[2:41:30] Trustee Luckham: that yes

[2:41:31] Voice 12: all right okay

[2:41:34] Trustee Luckham: so perfect any other uh thoughts or questions from the vice chairs

[2:41:40] Trustee Luckham: or staff so if not thank you very much for a very timely meeting and uh enjoy the rest of your days

[2:41:47] Trustee Luckham: and enjoy the ltc meetings that you're about to enter into and we'll be touching base on our

[2:41:53] Trustee Luckham: teleconference weekly um as time marches on hopefully i'm in better shape next time i hope

[2:42:00] Trustee Luckham: hope you get better yeah yeah thank

[2:42:04] Trustee Luckham: you

[2:42:04] Voice 4: everybody take care thank

[2:42:07] Trustee Luckham: you laurie especially

[2:42:11] Trustee Luckham: no less than anybody else but

Executive Committee Meeting Minutes   Page 1 of 8 
January 11, 2023 ADOPTED 
 
  
 
Executive Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
January 11, 2023 
Electronic Meeting  
Islands Trust Victoria Boardroom 
200-1627 Fort Street, Victoria, BC 
 
Members Present: Peter Luckham, Chair, Thetis Island Trustee 
 Tobi Elliott, Vice-Chair, Gabriola Island Trustee 
 David Maude, Vice-Chair, Mayne Island Trustee (boardroom) 
 Timothy Peterson, Vice-Chair, Lasqueti Island Trustee 
  
Staff Present: Russ Hotsenpiller, Chief Administrative Officer (CAO) (boardroom) 
 Clare Frater, Director, Trust Area Services (DTAS) 
 Julia Mobbs, Director, Administrative Services (DAS) 
 Stefan Cermak, Director, Planning Services (DPS) 
 Warren Dingman, Manager, Bylaw Compliance and Enforcement (BCEM) 
 Lori Foster, Executive Coordinator/Recorder (boardroom) 
  
Members of the Public Present: One member of the public joined the meeting electronically. 
 
1. CALL TO ORDER 
 
Chair Luckham called the first Executive Committee meeting of 2023 to order at 9:08 a.m., 
which started late due to Vice-Chair Maude’s traffic delays getting to the Victoria boardroom 
office from Mayne Island.  
 
Each Executive Committee (EC) member humbly acknowledged that this meeting was being held 
on the traditional and treaty territories of many Coast Salish First Nations. 
2. APPROVAL OF AGENDA 
2.1 Introduction of New Items – None 
 
2.2 Approval of Agenda 
 
By general consent, the agenda was approved as presented. 
2.2.1 Agenda Context Notes 
 
For information as noted for items 8.2.1.1; 8.2.2.3; and 8.2.2.4. 
3. RISE AND REPORT DECISIONS FROM PREVIOUSLY CLOSED MEETING - None 
4. ADOPTION OF MINUTES 

 
Executive Committee Meeting Minutes   Page 2 of 8 
January 11, 2023 ADOPTED 
 
  
4.1 December 14, 2022, draft minutes 
 
By general consent, the December 14, 2022, draft minutes were adopted as presented. 
5. FOLLOW UP ACTION LIST AND UPDATES 
5.1 Follow Up Action List (FUAL)/Director/CAO Updates 
 
CAO Hotsenpiller spoke to the status of FUAL items in progress, addressed Trust 
Council’s request for on-island meeting locations, and online trustee training sessions 
scheduled to make up for the deferral of these sessions at December’s Trust Council 
meeting. 
 
Planning applications and processes training requested by Trustee Evans for local trust 
committees (LTC’s), in particular South Pender, was noted by Vice-Chair Elliott. 
 
CAO Hotsenpiller gave a verbal update on the status of the Financial Planning 
Committee becoming whole with all chairs from the standing committees being 
on-boarded. 
 
DAS Mobbs spoke to the recent status of the draft budget touching on significant 
increase to non-market values of BC Assessment property tax revenue being collected 
for the Islands Trust.  Large % of our tax will be from new builds construction.  She spoke 
to business cases regarding computer needs.  Expense claim system information and 
other small pieces will be added in and massaged as the budget.  Spoke to outstanding 
FUAL item status in progress.  Connected with Financial Planning Committee (FPC) 
members, Human Resources (HR) work on the go, staffing updates. 
 
DPS Cermak spoke to FUAL items and the bylaw presentation slated for March Trust 
Council.  He welcomed the new Northern office Regional Planning Manager (RPM) 
Renee Jamurat. 
 
DTAS Frater spoke to the status of FUAL items and the coordination of correspondence 
going to Islands Trust-area jurisdictional elected officials and First Nations in the 
Trust-area.  She noted the elected chair of Trust Programs Committee is now South 
Pender Trustee, Kristina Evans with Hornby Trustee, Alex Allen as Vice-Chair. 
5.2 Local Trust Committee Chair Updates 
 
Chairs of their local trust committees (LTC) gave verbal updates anticipating their first 
LTC meetings scheduled to begin this month. 
5.3 Islands Trust Conservancy (ITC) Liaison Update 
 
EC representative to the Islands Trust Conservancy (ITC), Vice- Chair Elliott, gave a verbal 
update regarding the 3-year plan (rather than 5-year) which was submitted to the 
Ministry of Municipal Affairs, (MMA) just before the holidays.  January 24
th
 is the first 
ITC board meeting and will elect a chair and vice-chair.  She recognized the Link Island 
donation to the Conservancy with an upcoming celebration being held in Nanaimo. 

 
Executive Committee Meeting Minutes   Page 3 of 8 
January 11, 2023 ADOPTED 
 
  
6. BYLAWS FOR APPROVAL CONSIDERATION 
6.1 Salt Spring Island Local Trust Committee Proposed Bylaw No.534 (Delegation Bylaw) – 
RFD 
 
Vice-Chair Peterson gave a summary of the bylaw which was mostly advanced by the 
previous term’s local trust committee; to delegate authority for development permits, 
where effective planning services are delivered by staff. 
 
EC-2023-001 
 It was Moved and Seconded,  
THAT the Islands Trust Executive Committee approve Salt Spring Island Local Trust 
Committee Delegation Bylaw No. 534, cited as "Salt Spring Island Local Trust Committee 
Delegation Bylaw No. 534, 2022" in accordance with Section 27 of the Islands Trust Act. 
 
CARRIED 
 
6.2 Saturna Island LTC Bylaws No. 136 and 137 (OCP and LUB amendments) – RFD 
 
Vice-Chair Maude introduced the bylaws empowering the purchase of 7 acres of land by 
the BC Natures Trust, moving density from one property to another when it is converted 
over to the Trust and reported the bylaw was favourably received at the local trust 
committee (LTC) meeting. 
 
EC-2023-002 
It was Moved and Seconded, 
THAT the Islands Trust Executive Committee approve Saturna Island Local Trust 
Committee Bylaw No. 136, cited as Saturna Island Official Community Plan Bylaw No. 70, 
2000, Amendment No. 1, 2022 in accordance with Section 27 of the Islands Trust Act. 
 
CARRIED 
EC-2023-003 
It was Moved and Seconded, 
THAT the Islands Trust Executive Committee approve Saturna Island Local Trust 
Committee Bylaw No. 137, cited as “Saturna Island Land Use Bylaw No. 119, 2018, 
Amendment No. 1, 2022” in accordance with Section 27 of the Islands Trust Act. 
 
CARRIED 
7. TRUST COUNCIL MEETING PREPARATION 
7.1 Executive 
7.1.1 Orientation for chairs of Trust Council committees – Discussion 
 
Discussion followed on the focus of Executive Committee and standing 
committees chair training, content and timing with the desire to include 
vice-chairs of standing committees. 

 
Executive Committee Meeting Minutes   Page 4 of 8 
January 11, 2023 ADOPTED 
 
  
 
By general consent, Executive Committee agreed that training for Executive 
Committee and Council Committee chairs, with supplementary training for 
Vice-Chairs be explored by staff for upcoming delivery. 
 
7.2 Local Planning Services – None 
7.3 Administrative Services - None 
7.4 Trust Area Services - None 
8. EXECUTIVE COMMITTEE PROJECTS 
8.1 Trust Council Initiated 
 
8.1.1 Executive - None 
8.1.2 Trust Area Services - None 
8.1.3 Planning Services 
8.1.3.1 Bylaw Compliance and Enforcement Sessions for the March 2023 Islands 
Trust Council – Briefing 
 
CAO Hotsenpiller introduced the briefing and spoke to Trust Council’s 
desire to dive deeper into bylaw enforcement process and planned 
sessions for March Trust Council.  Young Anderson, our lawyers, provide 
contract services which could be offered. 
 
Discussion ensued on the following: 
 Distinguishing the nature of the problem and complaints, 
 Presenting and compiling evidence, reports, cases and trends while 
looking at whether policy is deficient. 
 
The meeting recessed for a break at 10:35 a.m. reconvened at 10:45 a.m.  
8.1.4 Administrative Services 
8.1.4.1 Appointment of Financial Statement Auditors – RFD 
 
DAS Mobbs spoke to this annual item noting that next year will go to 
tender with a request for proposal, that KPMG has been our auditor for 
the last 5 years. 
 
EC-2023-004 
It was Moved and Seconded, 
That KPMG be appointed auditor for the Islands Trust and the Islands 
Trust Conservancy 2022/23 Financial Statements. 
CARRIED 
8.2 Executive Committee Initiated 
8.2.1 Executive 

 
Executive Committee Meeting Minutes   Page 5 of 8 
January 11, 2023 ADOPTED 
 
  
8.2.1.1 Trustee Evans funding training request re: LGLA February 8-10, 
2023 
 
As noted in item 2.2.1 Agenda Context Notes. 
 
Discussion regarding adequate funding for training has never 
been a problem historically; however, we could not fund all 26 
trustees’ attendance to this type of event. 
 
Vice-Chair Peterson noted financial awards are available. 
 
EC-2023-005 
It was Moved and Seconded, 
That Executive Committee approve, with full travel status, for 
Trustee Evans to attend the Local Government Leadership 
Academy as requested in the attached application. (Executive 
Committee agenda item 8.2.1.1, January 11, 2023) 
CARRIED 
 
8.2.2 Trust Area Services 
8.2.2.1 AVICC/UBCM Resolution Selection – RFD 
 
DTAS Frater spoke to the resolution process and advocacy of 
resolutions which are endorsed at the Association of Vancouver 
Island Coastal Communities (AVICC) and the Union of British 
Columbia Municipalities (UBCM) level. 
 
Discussion on the two suggestions as presented in the request 
for decision followed.   
 
Vice-Chair Elliott spoke to the capacity funding resolution. 
 
EC-2023-006 
It was Moved and Seconded, 
That the Executive Committee direct staff to draft a resolution 
and backgrounder on the following: request that the Province 
enact endangered species legislation for British Columbia in 
consultation and jointly with First Nations for submission to the 
Association of Vancouver Island and Coastal Communities 2023 
convention for the Chair’s consideration in January 2023. 
 
CARRIED 
 
 
 

 
Executive Committee Meeting Minutes   Page 6 of 8 
January 11, 2023 ADOPTED 
 
  
8.2.2.2 Background on San Juan County Relationship – Briefing 
 
DTAS Frater spoke to the briefing as presented and building this 
relationship back post COVID. 
 
Chair Luckham spoke to the formal trans-boundary relationship 
Islands Trust shares with San Juan County which has addressed 
marine pollution, shipping and signing joint advocacy letters. 
 
Discussion ensued to make an outreach with San Juan County 
Council for June. 
 
By general consent, Chair Luckham will work with Director of 
Trust Area Services Frater to initiate rekindling of the San Juan 
County/Islands Trust relationship. 
8.2.2.3 Delegation Letters – Discussion 
 
As noted in item 2.2.1 Agenda Context Notes.   
 
EC-2023-007 
It was Moved and Seconded, 
That Executive Committee request that staff advance the 
question of responding to delegates with thank you letters, for 
June Trust Council, and that staff prepare a briefing on practices 
in other local governments. 
CARRIED 
8.2.2.4 Winter 2023 February 22-23, 2023, OPP Dialogue Forum – 
Update 
 
As noted in item 2.2.1 Agenda Context Notes. 
 
DTAS Frater noted that Trustees Aaron Campbell and Mikaila 
Lironi have expressed interest in attending the Oceans 
Protection Plan (OPP) forum being held in Vancouver. 
 
DTAS Frater would support trustees with background 
information. 
 
EC-2023-008 
It was Moved and Seconded, 
That Executive Committee support the attendance of Trustees 
Campbell and Lironi at the February Oceans Protection Plan 
(OPP) Forum, and authorize expenditure of existing grant 
monies and application for additional monies needed. 
CARRIED 
 

 
Executive Committee Meeting Minutes   Page 7 of 8 
January 11, 2023 ADOPTED 
 
  
. 
 
8.2.3 Local Planning Services - None 
8.2.4 Administrative Services – None 
 
9. NEW BUSINESS - None 
9.1 Executive/Trust Council - None 
9.2 Trust Area Services - None 
9.2.1 LTC Chairs Report on Local Advocacy Topics - None 
9.3 Local Planning Services – None 
9.4 Administrative Services – None 
10. CORRESPONDENCE (for information unless raised for action) 
10.1 Trans Mountain comment period extended email dated November 18, 2022 
 
DTAS Frater noted that a January 30th extension to submit comment has been received. 
  
EC-2023-009 
It was Moved and Seconded, 
That staff engage with a consultant to provide response to Trans Mountain comment 
period as per the November 18 letter (item 10.1 Executive Committee January 11, 2023, 
agenda). 
CARRIED 
 
10.2 Coastal Marine Strategy Intentions Paper Release email dated December 15, 2022 
 
It was noted that engagement closes April 14, 2023. Chair Luckham commented this 
warrants a response. 
10.3 Active Vessel Traffic Management P3 Engagement email dated December 20, 2022 
 
 Received for information.  
10.4 Invitation to group interview on ocean-based technologies to address climate change 
dated December 19, 2022 
 
Chair Luckham requested the minutes indicate that he may attend the February 18
th
 
focus group at the University of Victoria campus.  
 
10.5 C. Roper email dated December 24, 2022 re: A Christmas gift for the Gulf Island 
 
EC-2023-010 
It was Moved and Seconded, 
That Executive Committee request staff forward correspondence items 10.5 to 10.12 
(from Executive Committee’s January 11, 2023, agenda), by email, to all trustees. 
 
CARRIED 

 
Executive Committee Meeting Minutes   Page 8 of 8 
January 11, 2023 ADOPTED 
 
  
 
10.6 R. Hawkins email dated December 17, 2022 re: Update on protecting the Gulf Islands 
10.7 R. Isaac email dated December 17, 2022 re: Protect the Gulf Islands 
10.8 J. Allan email dated December 19, 2022 re: Mandate for Islands Trust? 
10.9 G. Wolff email dated December 19, 2022 re: Protecting our sea and its inhabitants 
10.10 R. Polden email dated December 19, 2022 re: Prioritize protection and preservation of 
environmental values 
10.11 U. Rautenbach email dated December 19, 2022 re: Prioritize protection and 
preservation of environmental values 
10.12 R. McNairn email dated December 8, 2022 re:  meeting on-island locations 
11. WORK PROGRAM 
11.1 Review and amendment of current work program 
 
Received for information. 
12. NEXT MEETING 
 
The next Executive Committee meeting is scheduled to be held Monday, February 13, 2023, to 
be conducted electronically. 
13. CLOSED MEETING – None 
 
14. ADJOURNMENT 
 
By general consent, the meeting was adjourned at 11:49 a.m. 
 
 
_________________________ 
Peter Luckham, Chair 
 
Certified Correct 
 
_________________________ 
Lori Foster, Executive Coordinator