Salt Spring Island Local Trust Committee regular meeting, February 1, 2023

[0:00:07] Voice 9: All right, I see Aaron Campbell.

[0:00:10] Voice 9: My

[0:00:11] Trustee Patrick: goodness, I think we have equal number of staff

[0:00:13] Trustee Patrick: to trustees, so that's wonderful.

[0:00:15] Trustee Patrick: Okay, all right.

[0:00:19] Trustee Patrick: I'm going to call this meeting to order.

[0:00:23] Trustee Patrick: Acknowledge that we are meeting today

[0:00:25] Trustee Patrick: across the traditional territories

[0:00:28] Trustee Patrick: of the Coast Salish people,

[0:00:30] Trustee Patrick: and that's all across the traditional territories.

[0:00:32] Trustee Patrick: Part of our personal journey on reconciliation

[0:00:35] Trustee Patrick: is to learn our place names and our First Nations names.

[0:00:41] Trustee Patrick: And today I'm coming from the Anishinaabe Algonquin Territory.

[0:00:49] Trustee Patrick: And I had to look up a recording.

[0:00:52] Trustee Patrick: And many of these voices, if you look at the websites,

[0:00:55] Trustee Patrick: the Spanish Leadership Council, for example,

[0:00:58] Trustee Patrick: they have a lot of guides in helping pronunciation.

[0:01:01] Trustee Patrick: So encourage people to do that work and to learn to speak these words correctly. Words? Say them correctly. All right.

[0:01:14] Trustee Patrick: um i'm honored to be the the chair of this committee along with the trustee uh um borthwick

[0:01:20] Trustee Patrick: as our vice chair and we're going to try to act as co-chairs and we're going to take um take turns

[0:01:27] Trustee Patrick: trying to chair the meetings to give uh trustee borthwick an opportunity to also um have get the

[0:01:33] Trustee Patrick: experience chairing meetings um i do want to ask sam to sam's not here though i was gonna say i

[0:01:40] Trustee Patrick: I was going to ask Sam to be prepared.

[0:01:41] Trustee Patrick: If he doesn't show up, I am house-sitting a dog.

[0:01:45] Trustee Patrick: And if a dog takes over and there might be moments where I'm fighting off a dog, if someone

[0:01:50] Trustee Patrick: could just step into that role, I appreciate it.

[0:01:53] Trustee Patrick: I assume, hopefully, Trustee Borthwick will be here and can do that.

[0:01:59] Trustee Patrick: I know that both Trustee Borthwick and I want these committees to be a place where we can

[0:02:04] Trustee Patrick: and take time to have respectful dialogue between ourselves and with staff. And

[0:02:13] Trustee Patrick: this is our chance to give clear political direction. So I'm really going to be looking

[0:02:19] Trustee Patrick: at you on the kind of the pace of the conversations, how ready you are. Don't feel

[0:02:26] Trustee Patrick: compelled to throw out resolutions if we're not ready to have that resolution out here.

[0:02:31] Trustee Patrick: So I really want us to feel comfortable as we proceed through the meeting in that way.

[0:02:41] Trustee Patrick: And I'm hoping in our in-person meeting that we can take that time to really talk about the agendas and how we want to work together.

[0:02:47] Trustee Patrick: It's kind of hard to do in these type of meetings, but I really hope we do that in our in-person meetings.

[0:02:52] Trustee Patrick: There's really two significant goals for today so that we have a long meeting.

[0:02:56] Trustee Patrick: But one of the goals is to make sure we do give good direction on the 23-24 budget requests that are going to be before us. And also that we give good direction on what we need to know or what materials we want to have for our in-person meeting, which will be the next meeting.

[0:03:15] Trustee Patrick: so that we have, you know, staff have a good idea and clear direction on what we need to make that

[0:03:21] Trustee Patrick: meeting as successful as we can. Of course, there are other matters on the agenda, and that's what

[0:03:25] Trustee Patrick: we have before us is an agenda. Are there any additions or changes that anyone would like to

[0:03:32] Trustee Patrick: make to

[0:03:33] Voice 9: the agenda? I'm not

[0:03:40] Trustee Patrick: seeing any. So in that case, we'll approve the agenda through general

[0:03:46] Trustee Patrick: consent. And how I like to do general consent is generally if I see a couple of nods, I'm fine. If

[0:03:53] Trustee Patrick: you are opposed to something, really try to get my attention because it's hard on these screens

[0:04:01] Trustee Patrick: to see everything and I'm trying to do my best. So speak up, I think is the message I'm really

[0:04:07] Trustee Patrick: trying to get across. Okay then. So the first order of business we have on the agenda then

[0:04:14] Trustee Patrick: is I guess there is a public comment period of I keep forgetting we do have public comment periods

[0:04:25] Trustee Patrick: is this is an opportunity for the public to address us if they wish and if someone from

[0:04:32] Trustee Patrick: the public wishes to address us we do have two people as attendees they would just need to raise

[0:04:37] Trustee Patrick: their hand and that would let us know that they wish to address us today otherwise they're just

[0:04:42] Trustee Patrick: here to listen to us and we welcome you i'm not seeing any hands go up just want to make sure i've

[0:04:49] Trustee Patrick: given appropriate time and no i'm not so again like i said welcome to the meeting okay so the

[0:05:00] Trustee Patrick: next item that we have for business is our minutes from the january 17th meeting are there any

[0:05:05] Trustee Patrick: additions or corrections that need to be made to those minutes and

[0:05:13] Voice 9: i see trustee bolin thank you

[0:05:19] Voice 9: uh

[0:05:19] Voice 2: i did send a heads up to um stephan and to you laura because i mentioned it yesterday

[0:05:27] Voice 2: on page seven of the current agenda um there was a motion which was about requests to

[0:05:37] Voice 2: provide further detail on the freshwater sustainability program and it's greater

[0:05:44] Voice 2: later breakdown of how $25,000 in the draft business case would be used. And I believe

[0:05:52] Voice 2: that business case was $50,000 in the original business case. So I'm just concerned that people

[0:06:00] Voice 2: may be under a misapprehension that it was $25,000. See item B.

[0:06:15] Voice 2: Yep.

[0:06:15] Trustee Patrick: No, I understand that. I just, I don't, I did not have a chance to look up. Did we have a, did we have a business case in our last package?

[0:06:24] Trustee Patrick: We did.

[0:06:25] Trustee Patrick: What

[0:06:25] Voice 2: was the amount of that

[0:06:27] Voice 2: business case?

[0:06:28] Trustee Patrick: It

[0:06:28] Voice 2: was $50,000. It was split into two amounts of $25,000 for two items, but the total was $50,000. And that didn't include the staff hours, just to be clear.

[0:06:43] Trustee Patrick: Okay. Is there a way we can do this? I don't know if staff's there. Was it 50?

[0:06:50] Trustee Patrick: Is that fix the issue or should we just remove the reference to the dollars?

[0:07:00] Voice 9: I think

[0:07:01] Voice 2: we should put 50 there personally, but I'll bow to the majority.

[0:07:07] Trustee Patrick: I'm just looking to see, is there any one from staff that has that information that could assist us?

[0:07:12] Voice 16: Sorry, Madam Chair, I was having

[0:07:13] Trustee Patrick: a real hard

[0:07:14] Voice 16: time getting to the mute and all that.

[0:07:16] Voice 16: that. Yeah, so, pardon me, the $25,000 is actually correct in

[0:07:23] Voice 16: the in the resolution. And that's because it was pulling

[0:07:26] Voice 16: separately from the business case, the one specific issue.

[0:07:30] Voice 16: So trustee Boland is correct that the overall business case

[0:07:33] Voice 16: was $50,000. But the specific resolution was to break down the

[0:07:37] Voice 16: $25,000 component within that. So I staff don't concur that

[0:07:43] Voice 16: that should be 50 should be 25 as stated.

[0:07:46] Trustee Patrick: Okay. No, thank you for that clarity. Trustee Boland, does that make sense? So it was that

[0:07:51] Trustee Patrick: component. I know, I understand, but the case was in the package. So there is a paper trail.

[0:08:00] Voice 2: I still think that it's misleading to people who are not actually up to their ears in the

[0:08:05] Voice 2: business case. So I would prefer that it would be 50,000 in total, 25,000 was referenced explicitly.

[0:08:14] Voice 2: explicitly um because if at first glance somebody will say oh the business case was for 25 000

[0:08:21] Voice 2: how

[0:08:22] Trustee Patrick: about if uh just after the word draft business case in parentheses we put total 50 000

[0:08:28] Trustee Patrick: perfect would that work great yeah that would be fine sorry here i'm uh working on one screen so

[0:08:36] Trustee Patrick: i have to put this back is that just sort of general consensus everyone agrees with that

[0:08:40] Trustee Patrick: i'm seeing that so all right we have that noted change i'll look to trustee elliot thank you

[0:08:49] Voice 3: madam chair it's a very small thing my uh last name is usually misspelled so i'm just trying

[0:08:55] Voice 3: to nip that in the bud in all the minutes so elliot with two t's would be great excellent

[0:09:02] Trustee Patrick: so we have those two changes any other additional changes to the minutes of january 17th if not if

[0:09:09] Trustee Patrick: if we could approve those minutes as amended

[0:09:11] Trustee Patrick: through general consent.

[0:09:13] Trustee Patrick: Seeing nods, no one yelling, so great.

[0:09:16] Trustee Patrick: Off we go to the next item.

[0:09:17] Trustee Patrick: Thank you very much.

[0:09:19] Trustee Patrick: So the next item we have is the follow-up action list

[0:09:23] Trustee Patrick: on page nine to 12, the agenda package.

[0:09:25] Trustee Patrick: Are there any items that staff wish to bring

[0:09:28] Trustee Patrick: to our attention from that?

[0:09:30] Trustee Patrick: Other than we, I know there's numerous items

[0:09:32] Trustee Patrick: we will have in our agenda package today,

[0:09:35] Trustee Patrick: or are there any questions from any of the

[0:09:39] Trustee Patrick: trustees i see trustee alan yeah

[0:09:43] Voice 11: because i wasn't on the committee uh can you just give me a little

[0:09:46] Voice 11: um short background on number one what that sorry number one on what

[0:09:52] Voice 11: date sorry the may 2021

[0:09:53] Voice 11: yep what exactly is that in two lines or less oh

[0:10:00] Voice 16: thank you uh to the chair yes

[0:10:03] Trustee Patrick: please excellent

[0:10:04] Voice 16: i have found my muting button um so that i'm not 100 sure and that's reported in the uh well

[0:10:10] Voice 16: actually i'll tell you what i know in two lines at last that's regarding trying to find ways to

[0:10:18] Voice 16: look at pardon me subdivisions and how to do that in a better way to address housing issues

[0:10:27] Voice 16: and so the analysis on fee per lot structure is when we do subdivision should it be per fee or

[0:10:34] Voice 16: per lot, or should it be some other mechanism and how to cap that? So most other areas do say

[0:10:41] Voice 16: you have a subdivision. Each subdivision costs X number of dollars plus so many dollars per lot.

[0:10:48] Voice 16: And this is trying to reassess what that is and with a total cap in mind.

[0:10:54] Trustee Patrick: If I recall correctly,

[0:10:56] Trustee Patrick: I think that was born out of the fee when we set the model fees,

[0:10:59] Trustee Patrick: fees um that this was we uh left this as an open item to look at further detail if there was an

[0:11:06] Trustee Patrick: opportunity to structure that feast differently if i recall correctly that's the origin okay thank

[0:11:12] Voice 11: you

[0:11:12] Trustee Patrick: any other questions on the follow-up action list again it's primarily here for tracking and

[0:11:17] Trustee Patrick: the work as we go forward that's fantastic so moving on let's get to our first uh item of

[0:11:26] Trustee Patrick: business then it's item 7.1 on the agenda the freshwater sustainability strategy i hope

[0:11:32] Trustee Patrick: everybody did their homework and read the existing strategy and we have that on page 13 of the agenda

[0:11:39] Trustee Patrick: package and who's going to give this report planner

[0:11:45] Voice 16: chadwick will lead us through that

[0:11:46] Voice 16: report all right planner

[0:11:47] Voice 18: chadwick the floor is yours thank you chair um so

[0:11:53] Voice 19: we have gone back

[0:11:54] Voice 19: and done our homework to respond to all of the elements that were in the resolution that was

[0:12:01] Voice 19: passed at the last RPC. In addition to that, we've also done a little bit more digging to

[0:12:11] Voice 19: see if there are alternative ways to address the interest of creating a stronger web presence for

[0:12:24] Voice 19: the freshwater strategy on the website. And I'll also add that I do think our choice of

[0:12:31] Voice 19: the word portal was a poor choice of word in terms of communicating what we're doing here.

[0:12:39] Voice 19: Really what we're advocating for is a stronger web presence for the freshwater strategy and all

[0:12:47] Voice 19: of the work that um that has been done related to that groundwater science um so essentially

[0:12:54] Voice 19: like a really um a strong landing place for that information which is which will be integrated into

[0:13:00] Voice 19: our uh our existing site so the work that we've done to also um sort of dig into some alternatives

[0:13:06] Voice 19: to achieve this um we've been able to whittle a business case down from 50 000 to 35 by looking

[0:13:15] Voice 19: looking into a more creative approach using existing staff and backfilling staff time.

[0:13:22] Voice 19: We do have in-house IT staff that have some expertise to develop the products that we're

[0:13:30] Voice 19: interested in from a technical perspective.

[0:13:32] Voice 19: And then we now have the ability to hire, we call it an as-and-when hiring.

[0:13:36] Voice 19: So we're able to hire people who have had previous experience with the trust to come

[0:13:42] Voice 19: and do some of the easier work while um larger tasks and this is sort of a newer a newer thing

[0:13:47] Voice 19: for us so this is where we can use that opportunity i can explain that a little bit more once i go

[0:13:51] Voice 19: through the uh the details um related to the business case but um i can specifically um

[0:13:59] Voice 19: you know i just wanted to kind of um highlight uh for you you know the history here slight you

[0:14:08] Voice 19: you know, that we did receive a very large grant

[0:14:11] Voice 19: from the province in 2020, $245,000.

[0:14:19] Voice 19: You know, the province has always seen the Islands Trust

[0:14:22] Voice 19: as a place that they wanted to help out.

[0:14:25] Voice 19: And so we found an opportunity for them to help us.

[0:14:27] Voice 19: And that was really, you know, a portion of that

[0:14:29] Voice 19: went to the development

[0:14:31] Voice 19: of the freshwater sustainability strategy.

[0:14:34] Voice 19: And then there were related initiatives.

[0:14:39] Voice 19: the, you know, so you've all had a look at the strategy, hopefully, so you have a better sense

[0:14:43] Voice 19: of what it is. And as I, you know, the strategy is not policy, it is meant to provide a strategic

[0:14:51] Voice 19: direction moving forward with respect to freshwater, which is really quite vulnerable

[0:14:57] Voice 19: on the islands. And with a strategy in place, it does put us in a better position to focus efforts

[0:15:05] Voice 19: efforts in specific areas and also demonstrate that we are moving ahead. And that demonstration

[0:15:11] Voice 19: of moving ahead is what, you know, funders gravitate towards. So it puts us in a better

[0:15:18] Voice 19: position to actually fund some of the initiatives moving forward. And, you know, on an annual basis,

[0:15:24] Voice 19: we'll be coming back to identify where we are and what will help us to move further forward.

[0:15:34] Voice 19: You know, we have been doing some good work, I would also just add with some of the science

[0:15:39] Voice 19: work on Main Island, on Galliano, and on North Pender, and I'm happy to provide details to

[0:15:47] Voice 19: anybody who's interested in hearing how we've applied the science work that we've done.

[0:15:53] Voice 19: So, um, so just going specifically to the questions that were identified in the, in the resolution of the past meeting. So what will, what will the, what will the website look like, or what will let's say the, the improved web presence for freshwater sustainability look, look like.

[0:16:15] Voice 19: And as I mentioned, it is not going to be a site that is separate from our existing site.

[0:16:25] Voice 19: It essentially will be just a much more well-organized page with connections to other pages in a much more clearer way than we currently have.

[0:16:41] Voice 19: And the staff report does have a little diagram in there that outlines sort of some of the higher level pages.

[0:16:53] Voice 19: And, you know, this is not all this is not sort of set in stone.

[0:16:58] Voice 19: It's just to give you an idea of where where we see it heading.

[0:17:02] Voice 19: and, of course, we'll be open to input from the RPC and others as we move forward to develop this better improved fresh water web presence for fresh water sustainability.

[0:17:23] Voice 19: And, you know, some of the products that are intended to be in that space include fresh water profiles for each island.

[0:17:31] Voice 19: We currently have the Conservancy has has ecological profiles, it'll be similar to that and we'll be, we'll be working with them so that you know everything's looking the same.

[0:17:43] Voice 19: There'll be an opportunity to clearly indicate what's happening in each of the program areas under the freshwater strategy and access very specific information as opposed to having to sort of search around for it.

[0:17:59] Voice 19: um how would it function like i said it's it's not it's not to be an independent site it will

[0:18:07] Voice 19: be integrated with our existing site um it will include um some um sort of improved

[0:18:17] Voice 19: applications mapping apps that will be developed um as we've we we have now found out we have we

[0:18:24] Voice 19: have in-house expertise to be able to develop these applications and if we can backfill our

[0:18:33] Voice 19: IT position then we can have our IT person with that experience do the work.

[0:18:45] Voice 19: There are mapping applications in information services but the type of information that will be

[0:18:54] Voice 19: provided well it's not going to deeply duplicate what is existing there but it'll actually

[0:18:59] Voice 19: leverage um the the data management that currently exists so it'll actually it'll actually improve

[0:19:06] Voice 19: our understanding of one thing thereby um enabling us to understand more of what we already have

[0:19:12] Voice 19: um and when i say we um i'm talking about staff i'm also talking about trustees i'm talking about

[0:19:20] Voice 19: the public property owners, researchers, and other agency staff. So it's going to help us

[0:19:31] Voice 19: address a question. It's going to help residents be able to find the information they need.

[0:19:38] Voice 19: It's going to help us work collaboratively more easily, more easily facilitate collaboration with

[0:19:46] Voice 19: other agencies um and and when you know and these these are agencies that do want to help us so if

[0:19:51] Voice 19: they can see the information that we have and we're you know where the connections are easily

[0:19:57] Voice 19: then there's more opportunity for that um uh why why should it not be separated from current oh

[0:20:05] Voice 19: what why do we need a a more a better presence why why should we be doing something other than

[0:20:11] Voice 19: what we currently have. What we currently have is really not working very well. Staff are often

[0:20:21] Voice 19: having to guide trustees, other staff, and the public to find the information that they're

[0:20:29] Voice 19: asking for related to fresh water. So this will just really improve the accessibility and

[0:20:36] Voice 19: organization of all of that information um um and um the information and it'll be a again a nice

[0:20:45] Voice 19: landing place for some of these um other uh products that we're we'll be developing so um

[0:20:55] Voice 19: i i mean i i we could take some questions at this point before i go into the the breakdown

[0:21:01] Voice 19: of the business case and or i i also um you know if if stefan or or william won't have anything to

[0:21:07] Voice 19: add uh kind of open it up to your project for for um additional yeah so this

[0:21:14] Trustee Patrick: is under this so this

[0:21:15] Trustee Patrick: is the first question here that was what will it look like uh are there sorry i have the dog

[0:21:20] Trustee Patrick: barking now are there any questions uh you have for uh narissa

[0:21:23] Voice 9: go ahead trustee campbell

[0:21:34] Voice 8: yeah i um i i was just wondering if there's a time sensitivity to this kind of of data and sort of

[0:21:45] Voice 8: um is this is this information crucial to something else that we're trying to accomplish

[0:21:57] Voice 8: right sort of right now or is this something that as it like the way that it's been put together and

[0:22:03] Voice 8: the information that's been gathered. I guess what I'm just wondering about how quickly something

[0:22:13] Voice 8: like this needs to happen for the usability of the information that's there. If that makes any

[0:22:22] Voice 8: sense.

[0:22:25] Trustee Patrick: I believe so. Go ahead, Trustee Chadwick. I'm going to

[0:22:29] Trustee Patrick: always elevate staff to trustees.

[0:22:31] Trustee Patrick: um

[0:22:32] Voice 19: yeah I would say it it's absolutely critical and I would say we're late um one of the things

[0:22:38] Voice 19: that I have um you know one of the learnings that I've had through this is um you know one

[0:22:44] Voice 19: of the challenges the challenges with our organization over the past few years is has

[0:22:47] Voice 19: been communications because we haven't had a strong communications position um we've had a

[0:22:54] Voice 19: lot of movement out of that position in the last um year over a year and so that I think has really

[0:23:00] Voice 19: really threatened our ability to actually have the kind of communications that we need behind

[0:23:07] Voice 19: a strategy like this. Most local governments, as part of their process in developing strategy

[0:23:14] Voice 19: communications is a key piece of the essentially the rollout piece. And what that enables is

[0:23:22] Voice 19: it enables an understanding of the work we've done and an understanding of how it can be used.

[0:23:30] Voice 19: And, you know, we did, it was a priority for the, like it was a first priority as identified by our, the steering committee members that were part of the development of the strategy as a priority for the first year.

[0:23:48] Voice 19: Unfortunately, you know, due to budget, et cetera, we weren't able to get what we needed to be able to put together, you know, a communications plan, communications products.

[0:23:58] Voice 19: products um you know staff such as myself and william we're we're very focused um on we have

[0:24:04] Voice 19: numerous product projects going on and we're not communication specialists we do our best um but

[0:24:10] Voice 19: this is where um you know we we but but we do recognize the value of it so um the importance

[0:24:17] Voice 19: of putting out it out there you know i mean it's it we've we've got a lot of investment it's almost

[0:24:21] Voice 19: like um you know the province dad's given us a bunch of money to to buy a a really nice beautiful

[0:24:28] Voice 19: car and it's stuck in the garage and all we need is a little bit of money to open the to get the

[0:24:34] Voice 19: proper key to open the the garage that so that we can um you know actually effectively use it

[0:24:38] Voice 19: so i think um also um there is a really really clear connection between um freshwater sustainability

[0:24:46] Voice 19: sustainability and housing, um, we have to be thinking about, um, um, about our, our carrying

[0:24:55] Voice 19: capacity for, if we're considering, um, adding any kind of density to, uh, uh, you know, it's,

[0:25:02] Voice 19: it's definitely a lens that's important to understand, um, as we move forward with looking

[0:25:06] Voice 19: at, at, at housing solutions as well. So, um, so yeah, so I would say, you know, I would say it

[0:25:12] Voice 19: it would be nice to have had clear communications and accessibility to the information earlier than

[0:25:18] Voice 19: now so cool

[0:25:20] Voice 8: thank you very much all

[0:25:23] Trustee Patrick: right thank you uh uh william did you have something you

[0:25:26] Trustee Patrick: wanted to add uh

[0:25:28] Voice 6: yeah thank you um just to add to the timeline so the um freshwater sustainability

[0:25:36] Voice 6: The Water Sustainability Strategy was funded by the Healthy Watersheds Initiative, which was a campaign promise from the province to deliver 26, 20 something, I don't want to say 26, but 20 some odd million dollars to fund watershed protection work.

[0:25:55] Voice 6: work and that was largely a case study for the watershed security strategy and fund which I

[0:26:02] Voice 6: believe I mentioned at a last meeting and so it's staff's responsibility to kind of be transparent

[0:26:11] Voice 6: on the work that we did with that funding and the timing is right because the

[0:26:21] Voice 6: the public engagement period for the Watershed Security Strategy closed.

[0:26:27] Voice 6: And just for your information, there's over 1,500 submissions,

[0:26:31] Voice 6: and a third of those were from local government.

[0:26:35] Voice 6: So that is a lot of local government that are really interested in this work.

[0:26:40] Voice 6: And so I imagine the focus of the Watershed Security Strategy will be on local government.

[0:26:46] Voice 6: and and in the springtime there's going to be a co-development uh draft with um indigenous peoples

[0:26:54] Voice 6: happening uh and then in the fall of 2023 they're going to uh hopefully launch the

[0:27:01] Voice 6: strategy and fund whether or not they're on time is to be determined um so uh through the

[0:27:10] Voice 6: communications from the letter from the chair uh regarding our engagement were to have the

[0:27:15] Voice 6: islands trust be a partner in drafting the strategy so i think in order for us to be

[0:27:21] Voice 6: considered for that we have to show that we have used the funding from the healthy watersheds

[0:27:29] Voice 6: initiative in an appropriate way which we did it was a very successful project not only just

[0:27:34] Voice 6: for the strategy but for the other projects that we did that included working with indigenous

[0:27:39] Voice 6: this um people uh in in various projects and and we just need to highlight those and and this is a

[0:27:47] Voice 6: small amount of money to to match that that funding and the potential funding that will come

[0:27:52] Voice 6: hopefully this year if not early next year so that's a little bit more on the timing it's very

[0:27:58] Voice 6: crucial that we get this stuff thank you

[0:28:00] Trustee Patrick: okay so ongoing questions we're on this first issue of

[0:28:04] Trustee Patrick: what what does it look like so uh trustee elliott thank

[0:28:11] Voice 3: you madam chair i actually didn't have a

[0:28:13] Voice 3: question about what it would look like but um so more of a comment speaking to what i've heard from

[0:28:20] Voice 3: my community about the importance of understanding the watersheds in the context of any further

[0:28:26] Voice 3: planning for housing so i don't know i could make that comment later once we've heard everything

[0:28:29] Voice 3: thing maybe okay no thank

[0:28:31] Voice 9: you but trustee boland so my perspective is

[0:28:40] Voice 2: um i should say first of all

[0:28:45] Voice 2: i'm a geologist and i've worked i'm very familiar with projects around data information management

[0:28:53] Voice 2: and creating communication channels and using that information i read the strategy document

[0:29:01] Voice 2: It's an excellent document.

[0:29:03] Voice 2: It's very well structured.

[0:29:04] Voice 2: There's obviously been a lot of thought put into it.

[0:29:07] Voice 2: My issue is about the scale of the ambitions of that document

[0:29:12] Voice 2: in the context of the Islands Trust population and budget

[0:29:18] Voice 2: and general resources.

[0:29:22] Voice 2: I accept that we are a kind of, you know,

[0:29:27] Voice 2: we sit in a nested environment.

[0:29:30] Voice 2: We are covered by the province and we are covered by a number of regional districts who do, in most cases, a more than adequate job of communicating about water resources and indeed managing some of the services that sit on different islands,

[0:29:48] Voice 2: Solspring being a particular example.

[0:29:52] Voice 2: So I am very resistant to setting us up to

[0:30:00] Voice 2: to be more than we can be and I am very supportive of using resources that exist already so I'll

[0:30:10] Voice 2: give you some examples the groundwater Solutions reports were created by funding from the province

[0:30:18] Voice 2: the province has a freshwater Atlas and it has a library of technical documents and they arguably

[0:30:29] Voice 2: co-own that information so that information those data sets could be provided to them

[0:30:36] Voice 2: and could be therefore accessed by researchers and other external parties so centralizing that

[0:30:45] Voice 2: information in a place where they have resources and an existing portal arguably that people can

[0:30:53] Voice 2: use to access that data makes more sense to me than developing our own and so that's one angle

[0:31:01] Voice 2: on it and the other angle is if i go back and read this strategic uh this strategy document

[0:31:08] Voice 2: there are some very good recommendations in there the one i would really highlight is that

[0:31:15] Voice 2: the creation of a fresh water status report which would involve analysis of existing information and

[0:31:24] Voice 2: synthesis of that information to come up with a state of fresh water for the islands i feel that

[0:31:32] Voice 2: that is missing right now what we have is information and data and reports um which are

[0:31:40] Voice 2: not synthesized into something that i mean arguably staff trustees the community can understand

[0:31:48] Voice 2: stand and we don't need a portal or a freshwater atlas to do that it requires somebody with

[0:31:56] Voice 2: expertise such as a freshwater specialist to sit down dig through it and turn it into something

[0:32:03] Voice 2: because I don't believe that that's been done yet and if you create this container

[0:32:11] Voice 2: you will still be lacking the content for that container I've seen it before in implementation

[0:32:18] Voice 2: where people think if we develop this, you know, sexy container,

[0:32:23] Voice 2: all our problems will be resolved.

[0:32:26] Voice 2: If you still don't have good content for that container,

[0:32:31] Voice 2: then you haven't solved your problems.

[0:32:35] Voice 2: So I look back to the fact that we were supposed to have

[0:32:39] Voice 2: frequently asked questions created for water

[0:32:43] Voice 2: and the fact that this freshwater status report is not in existence and I would see those as key

[0:32:51] Voice 2: foundational steps based on an analysis of the work that has been undertaken and it would help

[0:33:00] Voice 2: to communicate or not the need for more work and I find that you know we have gone ahead

[0:33:09] Voice 2: with dpas based on information which is not clear to me and i speak as a scientist

[0:33:17] Voice 2: there are questions unanswered i would suggest that we tackle all of that before we embark

[0:33:25] Voice 2: on a communications portal i would have to say that the preparation of the materials prepared

[0:33:31] Voice 2: prepared, are excellent. So thank you for that. It certainly has helped break it all down and

[0:33:40] Voice 2: really describe it carefully. I would also say that in the project world, you know,

[0:33:49] Voice 2: reflecting on investment to date as a reason to continue with investment is not a recommended

[0:33:56] Voice 2: option. I'm not saying that we should throw out the baby in the bathwater, but I'm just saying

[0:34:00] Voice 2: that it's not something that's generally recommended and the last thing is I really

[0:34:07] Voice 2: I really don't understand or doubt the validity of using um the opportunity for more funding

[0:34:18] Voice 2: as a reason for doing things to me we should do them for good sound practical reasons for things

[0:34:27] Voice 2: things that we need for our communities that are simple and fit for purpose and good enough.

[0:34:34] Voice 2: And we shouldn't be chasing grants which will escalate, you know, and increase our ambitions.

[0:34:43] Voice 2: I just think we are overreaching beyond our ability and we should build relationships with

[0:34:54] Voice 2: with the larger government bodies and align ourselves more with those

[0:34:59] Voice 2: rather than building our own.

[0:35:02] Voice 2: That

[0:35:02] Trustee Patrick: was lengthy, Mary, but I'm going to summarize the question

[0:35:05] Trustee Patrick: regarding the what does it look like piece is what, I guess,

[0:35:09] Trustee Patrick: what information exists today or give examples of the boxes that you showed,

[0:35:13] Trustee Patrick: what exists that's going to be put in there?

[0:35:16] Trustee Patrick: You talk about the freshwater profiles.

[0:35:18] Trustee Patrick: Are those in some way the state of the freshwater for an island?

[0:35:24] Trustee Patrick: is that what would be included in the profile or who could give us some examples of what that looks

[0:35:28] Trustee Patrick: like um

[0:35:31] Voice 5: so through the chair i can i can jump in here

[0:35:35] Voice 6: so the the freshwater profiles is the

[0:35:37] Voice 6: essential information that needs to be collated um to uh communicate what the state of freshwater

[0:35:46] Voice 6: would be um so that's kind of essential information and and it's an essential communication

[0:35:54] Voice 6: communication piece to to deliver um exactly that state of the freshwater um we we were kind of told

[0:36:05] Voice 6: that uh from previous discussions with trustees from last term that the state of the freshwater

[0:36:12] Voice 6: report was not warranted at that time so um this is why we have continued on down this path by

[0:36:20] Voice 6: by kind of breaking that down.

[0:36:22] Voice 6: Yeah,

[0:36:22] Trustee Patrick: so my question is,

[0:36:23] Trustee Patrick: does this project include creating those or is it?

[0:36:29] Voice 6: In concert with the freshwater co-op student, yes,

[0:36:34] Voice 6: that would be one of our main deliverables.

[0:36:38] Voice 6: I don't wanna say there because I'll be working closely

[0:36:41] Voice 6: with the co-op student to undertake some of the assessment

[0:36:48] Voice 6: and also collate the data.

[0:36:52] Voice 6: I just do wanna make a point of clarity

[0:36:56] Voice 6: to the regional planning committee if I may chair

[0:37:00] Voice 6: that the work that was done by GW Solutions

[0:37:04] Voice 6: with the recharge mapping and the groundwater availability

[0:37:07] Voice 6: for the Southern Gulf Islands was paid for

[0:37:10] Voice 6: by the Islands Trust and we own that data.

[0:37:12] Voice 6: However, we are trying to strive to share that data

[0:37:16] Voice 6: because it was created with public dollars.

[0:37:19] Voice 6: And so the idea of having that data available

[0:37:26] Voice 6: and the information available to the public

[0:37:28] Voice 6: has been a significant component of the work

[0:37:32] Voice 6: that's being undertaken this year.

[0:37:34] Voice 6: So there will be a public facing summary document.

[0:37:38] Voice 6: However, getting that essential data

[0:37:43] Voice 6: into the freshwater atlas is quite important.

[0:37:47] Voice 6: And we're even looking at a more detailed mapping application

[0:37:56] Voice 6: that will show what went into the development

[0:38:01] Voice 6: of that recharge work.

[0:38:03] Voice 6: And just for an example,

[0:38:05] Voice 6: there is a current project on Liskety Island

[0:38:08] Voice 6: happening right now,

[0:38:09] Voice 6: which is the archaeology project. And there are certain elements of the recharge mapping project

[0:38:20] Voice 6: that they will be using for their Lost Dreams project. So to have, rather than myself just

[0:38:26] Voice 6: sharing PDF maps with them, there'd be a mapping agent that any one of that project team can just

[0:38:32] Voice 6: go onto the website and look and then have the essential information on how that layer has been

[0:38:37] Voice 6: generated. The point of the recharge mapping project was to collate an enormous amount of

[0:38:45] Voice 6: data and then provide a derivative new product, which was the recharge mapping layer. And

[0:38:50] Voice 6: communicating how we did that and communicating that information and data and maps is really

[0:38:54] Voice 6: important. And that is one component of the ask here with developing the web

[0:39:02] Voice 5: space and the

[0:39:04] Voice 5: the freshwater analysts okay

[0:39:08] Trustee Patrick: is there anyone else of the staff that we're going to add to this

[0:39:13] Trustee Patrick: comment what this looks like trying to keep us on this question topic here that's did either

[0:39:20] Trustee Patrick: of the staff want to talk to that before i go to trustee graham um

[0:39:24] Voice 19: yeah i just wanted to just speak

[0:39:25] Voice 19: again uh to the um you know the state of the freshwater essentially we are um bringing all

[0:39:31] Voice 19: the information together in a place in a place which would be alive as opposed to stagnant so

[0:39:39] Voice 19: we're achieving the same sort of goal as a fresh water sustainability state of the fresh water

[0:39:46] Voice 19: sustainability report bringing all the information that you would ultimately put in into sort of a

[0:39:53] Voice 19: stagnant document but in a more alive presentation so it's all accessible and

[0:40:01] Voice 19: will be updated as we get more information. There's always the ability to do a summary report

[0:40:08] Voice 19: of the most updated at any point in time. And the other thing I would just add,

[0:40:16] Voice 19: it would be absolutely fabulous if other orders of government wanted to take on our interests and

[0:40:25] Voice 19: make the information that's important to us to understand our situation and to make good

[0:40:30] Voice 19: planning decisions readily available for us to access on their sites, that would be wonderful,

[0:40:36] Voice 19: but it doesn't look like it's something that is being thought about specifically.

[0:40:45] Voice 19: So we are, you know, we now have done the work to be able to understand our needs and really

[0:40:54] Voice 19: really want to be able to to to have that clear to everybody who cares so thank you um

[0:41:01] Trustee Patrick: nurse chadwick okay trustee graham thank

[0:41:05] Voice 17: you chair so i am speaking specifically to how it

[0:41:08] Voice 17: looks and i'm just looking at the uh the two budget options the one for 35 000 and the one

[0:41:14] Voice 17: for 10 000 and the one for 10 000 removes um and as a layperson please excuse my ignorance but plain

[0:41:21] Voice 17: domain, web page branding, language content, graphic design and it leaves the technical

[0:41:29] Voice 17: work which includes of course the Freshwater Atlas and it seems to me again as a layperson

[0:41:36] Voice 17: that the third of your inquiries coming from local government would definitely understand

[0:41:42] Voice 17: the technical information that that would make accessible and would not need some of

[0:41:49] Voice 17: of the, let's say more generic, the style of the information.

[0:41:56] Voice 17: Am I correct in that if we approve the $10,000,

[0:41:59] Voice 17: you achieve the consolidation of that information

[0:42:04] Voice 17: for those that are looking for technical information

[0:42:06] Voice 17: and perhaps it wouldn't satisfy Islanders

[0:42:09] Voice 17: and I'm an Islander and I'm also a trustee,

[0:42:12] Voice 17: but I speak as an Islander and that's my question.

[0:42:14] Voice 17: Thank you.

[0:42:15] Trustee Patrick: Who can take that on?

[0:42:17] Voice 19: Yeah, I mean, I would say yeah that's absolutely correct. We can with the $10,000 we can create these apps and everything and those can be created and available without the communications piece, they won't be accessible.

[0:42:34] Voice 19: So, one, they won't be accessible to those that are just looking for information on their on their own.

[0:42:41] Voice 19: So when the information isn't easily accessible and as we're already finding, it's not easily accessible or not accessible.

[0:42:48] Voice 19: It takes much more staff time to be able to share that information with with folks.

[0:42:55] Voice 19: And that's what we're you know, that's one of the things we're finding.

[0:42:58] Voice 19: So, you know, where it will be an important, it'll be important to be able to bring that information and have these available. Essentially, it would be a hope that it would be able to be live in public at some point into the future.

[0:43:18] Trustee Patrick: Thank you. I see. I'm going to go to Trustee Allen first. Trustee Boland, just because we'll go through first time speakers. So go ahead, Trustee Allen.

[0:43:28] Voice 11: Thank you, Chair. Yeah, if you may know from the previous term, I have a real aversion to the third-party contractors constantly and this loss of knowledge going out of the Islands Trust.

[0:43:42] Voice 11: And I'm just curious about the – well, actually, let's go back to – I just want to follow up with the previous comment about – I'd be curious to see not only how many people have been asking how to get access to the freshwater information on the website,

[0:43:59] Voice 11: but on other information everything on the website um there's director claire's on in the

[0:44:05] Voice 11: meeting she knows i will promise to send you that uh analysis of mine on the website and just i

[0:44:12] Voice 11: spend a lot of time directing constituents to all sorts of things or just doing it myself or

[0:44:17] Voice 11: and frankly when i'm trying to find something i just go on google and do it i don't go to our

[0:44:21] Voice 11: website because it's excruciating trying to find something it's it's like a rabbit hole and then

[0:44:26] Voice 11: you get down to the and there's no rabbit when you get to that hole but um that's an aside and

[0:44:32] Voice 11: i i just feel i have concerns because i think i'd like to know how many people how many staff have

[0:44:37] Voice 11: to uh go through the website and find other information for members of community because

[0:44:44] Voice 11: i'm sure there's i can't be the only one i feel like i'm just talking this little vacuum but

[0:44:48] Voice 11: i get so many people my uh on the island saying how do i get this out of that and i just send it

[0:44:54] Voice 11: i've got all these little files i just send out because it's just faster so nobody seems i don't

[0:45:00] Voice 11: hear from any comments from trustees ever about this and i'm i don't understand why uh am i the

[0:45:06] Voice 11: only one that's been difficult here or whatever so before anything gets done with the water

[0:45:13] Voice 11: portal i just feel like we got to look at the entire website again there thank

[0:45:17] Voice 11: you all right

[0:45:19] Trustee Patrick: thank you trustee

[0:45:20] Voice 2: allen trustee boland uh i'm just being pernickety here but i just want to point out

[0:45:27] Voice 2: that um you know it's my you know hot item is the fact that we need to consider staff resources

[0:45:36] Voice 2: assigned to these projects as well so that item of 10 000 is indeed to backfill staff fine but

[0:45:46] Voice 2: But the staff resources are 1.26 FTE, 0.75 of that is a co-op student and there's a separate budget request for that co-op student.

[0:45:57] Voice 2: To be honest, I don't understand the 0.75 versus 0.5 in option one and option three has 0.8.

[0:46:06] Voice 2: Is that with reference to the four months or with reference to a year?

[0:46:12] Voice 2: So the bottom line is that, you know, it is 10,000, but there will be a charge or a separate business case for the co-op student. And the entire FTE complement is 1.26, which is, you know, another 100,000, let's say, more or less. Okay, thank you.

[0:46:36] Trustee Patrick: Thank you. And I see Trustee Allen, your hands back up again.

[0:46:41] Voice 11: sorry i'm a little bit tired now my brain is kicking in i just wanted to follow up on also um

[0:46:47] Voice 11: you know obviously our world's going technologically wise where it's just getting

[0:46:52] Voice 11: more and more complicated and um both personal and professional in terms of websites and

[0:46:58] Voice 11: connectivity and then i just uh wonder why we don't you know why isn't um the staff looking

[0:47:05] Voice 11: to actually hiring somebody with you know who has all this background instead of keep on hiring

[0:47:11] Voice 11: consultants because i really think this is an important role and it's going to become even more

[0:47:15] Voice 9: important in the future all right thank

[0:47:20] Trustee Patrick: you so is there any other questions on this question

[0:47:24] Trustee Patrick: of what it looks like i think the only question i would like to add if no one else's is um

[0:47:33] Trustee Patrick: you know i look at the cvrd cowichan valley regional district and they do have a nice neat

[0:47:38] Trustee Patrick: page that does summarize all of their material and i'm and i'm that's what i kind of have in my

[0:47:43] Trustee Patrick: my mind. I mean, it has lots of links to their reports and it has the map building that makes

[0:47:49] Trustee Patrick: their profiles for each watershed. Have we talked to like either Cowichan Valley or Regional

[0:47:58] Trustee Patrick: District of Nanaimo? Do they have statistics on sort of what kind of traffic are they seeing on

[0:48:02] Trustee Patrick: those sites? And are they, you know, are they working? Are they been beneficial? It'd be nice

[0:48:08] Trustee Patrick: maybe to get their their staff's take on um on that i look at regional district and nimo and i

[0:48:14] Trustee Patrick: know they've had they've been they're they're kind of our gold standard or way ahead of everybody on

[0:48:19] Trustee Patrick: what the work that they've been doing and um it would just be good to get that feedback

[0:48:26] Trustee Patrick: i see uh william uh

[0:48:29] Voice 5: yeah uh thank you chair so i have the pleasure of sitting on the uh

[0:48:34] Voice 5: technical advisory

[0:48:35] Voice 6: committee for the regional district of Nanaimo's drinking water watershed

[0:48:41] Voice 6: protection program and they have engagement statistics that they report on at our meetings

[0:48:51] Voice 6: and their their engagement is is really high especially from the from the islanders

[0:48:59] Voice 6: that their engagement with not only just information like WellSmart

[0:49:06] Voice 6: or other kind of more advocacy items, but also for rebate programs.

[0:49:14] Voice 6: They're always the leader in uptaking rebate programs.

[0:49:19] Voice 6: I'm speaking to Gabriel Island mostly.

[0:49:22] Voice 6: And so like their engagement strategy is kind of like their shining star.

[0:49:29] Voice 6: are. With respect to the Cow Chin Valley, I'm not too certain of that. They haven't set up a

[0:49:38] Voice 6: technical advisory committee since the development of their program. So I can reach out to staff

[0:49:44] Voice 6: there to get a pulse on that beat. But for the most part, especially for the Drinking Water

[0:49:53] Voice 6: watershed protection program in for the regional district in naimo their their engagement strategy

[0:49:59] Voice 6: is is highly effective for their residents and also communicating to their board

[0:50:05] Voice 5: thank

[0:50:06] Trustee Patrick: you trustee elliott thank

[0:50:11] Voice 3: you chair um so just in terms of the relationship between

[0:50:14] Voice 3: regional districts and the local trust areas and because you mentioned gabriela specifically

[0:50:19] Voice 3: specifically, I can see that RDN's water budget analysis for the sub-region of Gabriola is from

[0:50:29] Voice 3: 2012. And that's delivered in a PDF sort of format. And they don't list the Islands Trust

[0:50:36] Voice 3: as one of the sources. So have they done their own water budgeting analysis and it's sort of

[0:50:44] Voice 3: static like you're saying and ours has been done since i'm not sure when gabriel's was undertaken

[0:50:52] Voice 3: but um this would be sort of a live updated um map as planner chadwick said and how often would

[0:51:03] Voice 3: it be updated so i guess i'm asking about the relationship between regional districts

[0:51:06] Voice 3: and the LTAs and I understand they're probably all different and then how live can we expect

[0:51:15] Voice 3: the data to be maintained and is there going to be costs associated with that down the road

[0:51:21] Trustee Patrick: thank you who can answer that is that uh

[0:51:23] Voice 6: I'll go for it um so through the chair so that

[0:51:27] Voice 6: the water budget work that was done for Gabriela um was done like you said over 10 years ago

[0:51:36] Voice 6: and uh that it i was asked i was speaking with the planners from the regional district whether

[0:51:46] Voice 6: or not they were using uh those data and and it was a limited use um that the water budget that

[0:51:54] Voice 6: was developed there was um like kind of a preliminary budget in a way i don't want to

[0:52:01] Voice 6: really speak of my other opinions about that water budget that i'll get to here um so there there is

[0:52:08] Voice 6: no planned water budget work for gabriola right now the the project that is was completed on

[0:52:15] Voice 6: gabriela and completing this year is the recharge mapping which is the essential information to to

[0:52:21] Voice 6: develop a water budget so it's the first step and um and so the work that was done on gabriela in

[0:52:28] Voice 6: the past that was uh the the amount of groundwater recharge was was just an estimate um and some very

[0:52:36] Voice 6: basic information was put into that estimate and we have developed the methodology over the past

[0:52:41] Voice 6: four years to to further refine that and bring in an ecosystem lens to determining groundwater

[0:52:48] Voice 6: recharge and so that information is readily available to do water budgets and for gabriola

[0:52:55] Voice 6: it has been used for a water budget by the province

[0:52:59] Voice 6: that we're looking at a very specific region

[0:53:01] Voice 6: for a groundwater license application.

[0:53:06] Voice 6: So yeah, I guess I'll leave it at that.

[0:53:09] Voice 6: Oh, for updating.

[0:53:10] Voice 6: So largely when water budgets are done,

[0:53:14] Voice 6: they're either done with water demand of the day

[0:53:18] Voice 6: or water demand into the future.

[0:53:20] Voice 6: And so mostly those different scenarios are built out.

[0:53:24] Voice 6: and then the water budget becomes a project like a product that um is is then being able to use and

[0:53:31] Voice 6: it doesn't need consistent updating um just do the generality of a water budget regionally if

[0:53:38] Voice 6: there's a few wells that get put into an area that it doesn't particularly need updating just

[0:53:43] Voice 6: for those few wells i can

[0:53:46] Trustee Patrick: go more into it but

[0:53:47] Voice 6: i'll i'll leave that

[0:53:48] Trustee Patrick: no thank you and i think this is

[0:53:50] Trustee Patrick: the complexity is that when you see like regional district in NIMO and Cowichan Valley regional

[0:53:55] Trustee Patrick: district both have drinking water and watershed protection programs that are through tax

[0:54:01] Trustee Patrick: referendums and requisitions so I take it Gabriela and Thetis would be like paying would they be

[0:54:07] Trustee Patrick: paying and contributing to the regional district's version so they I'm seeing a shake from the head

[0:54:12] Trustee Patrick: from uh uh from from thetis island um from um trustee luckham uh william yeah

[0:54:20] Voice 6: and and yes thetis

[0:54:22] Voice 6: uh and i guess valdez for for that term do they do pay into that and and from islands trust

[0:54:32] Voice 6: involvement in that in that project we're advocating for the islands to be on there same

[0:54:36] Voice 6: with the regional district in the naimo before before i started we had a planner that was on

[0:54:41] Voice 6: on the technical advisory committee,

[0:54:43] Voice 6: those advocating for the islands.

[0:54:44] Voice 6: And that's how the regional district of Nanaimo

[0:54:51] Voice 6: expanded their monitoring

[0:54:53] Voice 6: to include Gabriel Island for wells.

[0:54:56] Voice 6: And that's precisely what I was doing

[0:54:58] Voice 6: when the regional district

[0:55:00] Voice 6: or the Cowichan Valley Regional District

[0:55:02] Voice 6: was developing their program.

[0:55:06] Voice 6: I was advocating for them to do some work on the islands.

[0:55:10] Voice 6: And with the regional district in NIMO and the Cowichan Valley, they are interested in continually working with the Islands Trust and leveraging the work that we're doing.

[0:55:22] Voice 6: But that doesn't mean they're going to take on the work that we're doing.

[0:55:26] Voice 6: So there's a difference there.

[0:55:28] Voice 6: We're not overstepping into the role of a regional district.

[0:55:33] Voice 6: We are creating projects that they want to leverage and help us with.

[0:55:38] Voice 6: um and there's a very detailed example of that on salt spring island with the lake weston water

[0:55:44] Voice 6: budget study which was a collaborative effort between the islands trust and the regional

[0:55:50] Voice 6: district couch the capital uh regional district um that that it was a collaborative effort and

[0:55:56] Voice 6: we're leveraging each other's work so thank you

[0:56:02] Trustee Patrick: all right uh are there let's make sure the other

[0:56:05] Trustee Patrick: questions that were here uh get addressed and um so is that back over to uh narissa chadwick

[0:56:16] Voice 9: hey uh thanks chair prashek it looks like there's

[0:56:19] Voice 19: no other questions about the

[0:56:20] Voice 19: details um the questions the responses to the question so um i'll maybe i'll go through um

[0:56:27] Voice 19: sort of what we're proposing in terms of the resolution and um and the options um and we've

[0:56:33] Voice 9: touched a little but you're muted you muted yourself and then I

[0:56:41] Trustee Patrick: muted myself okay did I

[0:56:43] Voice 18: just mute myself or was I muted the whole time I was muted the whole time no okay okay okay yeah

[0:56:50] Voice 18: so so I'm really

[0:56:51] Voice 19: I'll just I'll just provide you with the summary of of what's being um proposed

[0:56:55] Voice 19: and and um and and what the other options are um um you know we we were able to sort of dig down

[0:57:02] Voice 19: and um and try and as clearly as possible um identify the differences to you so um as i

[0:57:09] Voice 19: mentioned before um you know we've done it we've done a bit more um uh detailed work in in seeing

[0:57:16] Voice 19: exploring the capacity of our it staff and um and and we've had some detailed discussions with uh

[0:57:22] Voice 19: with uh the it management and um have been able to kind of identify a a a a path forward which

[0:57:31] Voice 19: which is cheap, it will be less expensive than the 50,000,

[0:57:37] Voice 19: which would be to use in-house, our in-house capacity for backfill.

[0:57:41] Voice 19: So in this 35,000 scenario, we are looking at the communications work.

[0:57:47] Voice 19: So basically, if the information products that we're looking at developing,

[0:57:54] Voice 19: developing the applications that will make, you know, our work easier, as well as William was

[0:58:02] Voice 19: saying, like, it more, it will facilitate better collaboration with other agencies as well,

[0:58:08] Voice 19: and, you know, attract support in a variety of ways. Those technical products that are being,

[0:58:16] Voice 19: that would be developed, are going to be really, really very useful to the trust. And we've been

[0:58:22] Voice 19: been able to identify that for, you know, by having somebody backfill and do the easier work,

[0:58:29] Voice 19: we can have our IT specialist help us with that work. And that'll come in at $10,000 as opposed

[0:58:37] Voice 19: to the $25 of hiring a consultant. The communications work, like I said before,

[0:58:46] Voice 19: you know, it would be a shame to have all of this work done and then nobody be able to easily

[0:58:52] Voice 19: access it and in addition to that it does take additional it would take takes much more staff

[0:58:58] Voice 19: time to be able to uh you know um to to guide um whoever may be asking trustees staff public

[0:59:08] Voice 19: to the information to create you know to to to go into our system be able to provide them with

[0:59:16] Voice 19: something that we can then share i mean that's that that's that's staff time there that's that

[0:59:20] Voice 19: would eat up you know it has been in the past and um and it will continue in the future until we do

[0:59:27] Voice 19: have um you know a much stronger more accessible web presence um and you know i mean it is

[0:59:35] Voice 19: unfortunate that um we are in a position where we we you know are we don't have it we don't you know

[0:59:41] Voice 19: we we don't have a dedicated i think we've just hired a new communication person but there's a

[0:59:46] Voice 19: a whole lot of communications work within the trust that um that that uh you know will get

[0:59:53] Voice 19: eaten up by that position very very very easily um so to be able to hire somebody who can just

[1:00:00] Voice 19: focus on this and not be distracted by all of the other important communications work to be

[1:00:05] Voice 19: done in the trust will enable us to much more efficiently provide this information to everybody

[1:00:12] Voice 19: who wants it and can use it. So that's why we're suggesting that the $35,000 option that provides

[1:00:22] Voice 19: the communications and the technical work is really the best option. And like I had also

[1:00:30] Voice 19: said before, I mean, it would have been nice to have had this earlier, but we are where we are,

[1:00:37] Voice 19: so we can do, no, this is the best we can do right now, and it will be extremely useful.

[1:00:43] Voice 19: There is the $10,000 option, which is where we drop the communications, which is where we have

[1:00:48] Voice 19: a bunch of information, great information, it's going to help us internally, and we will have

[1:00:52] Voice 19: information to share, but the sharing of that information is the stuff that will suck up

[1:00:57] Voice 19: up staff time. And also there's a real, I think there's real value in making our information

[1:01:06] Voice 19: transparent. You know, there's misinformation that goes on about all kinds of things these days

[1:01:11] Voice 19: and being able to just have the information right there available. We can guide people

[1:01:17] Voice 19: straight to the site and, you know, questions can be answered. And then, you know, the $50,000

[1:01:23] Voice 19: is basically the $35 product but with an outside consultant doing the technical work

[1:01:35] Voice 19: so that's the yeah so there's a summary of uh of the options um and like i you know we're

[1:01:41] Voice 19: encouraging um you know the the rpc to support the the $35 business case 35

[1:01:47] Trustee Patrick: 000 what

[1:01:49] Voice 20: did i say

[1:01:49] Voice 20: 35 dollars

[1:01:50] Trustee Patrick: oh yeah oh sorry

[1:01:52] Voice 20: what are we like the 1700s yeah that's right 35 000

[1:01:58] Trustee Patrick: all right so yeah trustees are there questions on the options so to understand the options here

[1:02:04] Trustee Patrick: between them I think that would be a good good conversation is there any questions there

[1:02:09] Voice 9: you

[1:02:13] Voice 9: have a good understanding between the options am I I'm sorry trying to make sure I'm not seeing

[1:02:29] Voice 9: any

[1:02:30] Trustee Patrick: questions raised here on options so i'm going to assume oh there we have trustee elliott

[1:02:39] Trustee Patrick: i

[1:02:40] Voice 3: don't have any questions on the options but if anybody else does

[1:02:46] Trustee Patrick: hands are right raising up so you have the floor yeah

[1:02:50] Voice 3: i just um i was reflecting this morning on

[1:02:54] Voice 3: on, well, how much I've learned over the course of campaigning to be elected, and then through

[1:03:04] Voice 3: this process of going to different islands and learning about their concerns. And the number

[1:03:09] Voice 3: one issue that was brought up after reconciliation was water sustainability. And I don't know what

[1:03:18] Voice 3: it's like for the islands that are not under development pressure, but Gabriola, mid-sized

[1:03:23] Voice 3: island, close to a city, big building boom, as many of you have experienced. We're trying to

[1:03:29] Voice 3: find ways to house people who already live here that we're losing. The workforce crisis is not

[1:03:37] Voice 3: imminent. It's upon us. And the number one concern among residents is, but what about the water?

[1:03:46] Voice 3: How are we going to increase density without impacting the water?

[1:03:54] Voice 3: There's a huge fear out there and a lot of misinformation that we're doing planning in a vacuum and we're just willy-nilly putting developments and approving multifamily dwellings in places that can't be supported.

[1:04:12] Voice 3: Now, it's a different story, but when we're looking at gentle densification, so areas that can tolerate secondary cottages or cluster homes, that is the number one.

[1:04:31] Voice 3: That's the top of mind question for residents, and nobody wants to see our groundwater compromised and put in a vulnerable state.

[1:04:41] Voice 3: So I think that's the, I just wanted to put it out there that that is the lens that I'm hearing decision-making or people would feel more confident in our ability to do long-range planning and housing the critical community members that we do need to retain to have a diverse and healthy community.

[1:05:08] Voice 3: community, the lens that people are looking for and that would make them confident that we're

[1:05:13] Voice 3: doing good long-range planning is the water lens. And so this was brought up over and over again

[1:05:20] Voice 3: during the campaign. People talked about, well, maybe we need to start barging in water or

[1:05:25] Voice 3: trucking in water. We've got so many truckloads of water coming from Nanaimo that we are,

[1:05:31] Voice 3: So I do believe we're behind the times in doing this kind of analysis.

[1:05:39] Voice 3: The water budgets from the RDN don't factor into our long-range planning.

[1:05:44] Voice 3: So I think this is intricately linked to the next discussion on housing strategies that until we get a grasp on where everything is

[1:05:56] Voice 3: is and can give the public some confidence that yes, we have the technical expertise. We've already

[1:06:02] Voice 3: done the work. It's not that difficult. And $35,000 is not a lot to actually make it public.

[1:06:08] Voice 3: I mean, I'm personally advocating for option three, the data sharing dashboard and portal.

[1:06:16] Voice 3: But I think this is a good compromise. So I just want to put it out there. I've been hearing from

[1:06:21] Voice 3: From Maine, the housing project that they've undertaken for flex housing was heavily dependent on this water sustainability project.

[1:06:31] Voice 3: And what we're going to be doing on Gabriela Island is going to be very much dependent on understanding the current context and future needs.

[1:06:40] Voice 3: So it may not be a big deal on other islands that don't have the development pressures, but I can assure you it's very much top of mind for residents here.

[1:06:51] Trustee Patrick: All right. Thank you very much, Trustee Elliott. I'm going to go to Trustee Borthwick because he hasn't had a chance to speak yet today. And then I'll go to Trustee Graham and Trustee Boland. So, Trustee Borthwick.

[1:07:05] Voice 7: Hello, everybody.

[1:07:06] Voice 7: I'm sorry that I'm so late.

[1:07:07] Voice 7: My internet is just awful here.

[1:07:09] Voice 7: So I had to do a little bit of wrangling to get online.

[1:07:12] Voice 7: I don't have a particular thing to add to this specific question.

[1:07:16] Voice 7: I was hoping that somebody was sharing their screen a moment ago, which had the various

[1:07:24] Voice 7: options on it.

[1:07:25] Voice 7: I don't want everyone to repeat themselves ad nauseum.

[1:07:28] Voice 7: But if I could see that again, that would be very helpful.

[1:07:31] Voice 7: And sorry again for being late.

[1:07:34] Trustee Patrick: No, thank you, Trustee Borthwick.

[1:07:37] Trustee Patrick: On the screen sharing,

[1:07:38] Trustee Patrick: that's exactly what we said at the beginning of the mini.

[1:07:40] Trustee Patrick: If someone wants to see it up there,

[1:07:42] Trustee Patrick: just step up and ask for it.

[1:07:44] Trustee Patrick: So thank you for doing that.

[1:07:46] Trustee Patrick: Trustee Graham.

[1:07:49] Voice 17: Thank you, Chair.

[1:07:51] Voice 17: Just to give you a definite perspective,

[1:07:53] Voice 17: very, very briefly,

[1:07:54] Voice 17: we recently looked at an affordable housing,

[1:07:57] Voice 17: 20 rental development application,

[1:07:59] Voice 17: which was going to use no groundwater at all.

[1:08:02] Voice 17: Simply they built into the project a rainwater collection

[1:08:06] Voice 17: um it was viewed initially very suspiciously by the island and then eventually uh wholeheartedly

[1:08:13] Voice 17: supported um just another perspective on water security thank

[1:08:20] Voice 9: you trustee graham trustee bolin

[1:08:24] Voice 2: uh so uh yeah just almost uh following up on what uh toby and david just said or trustee

[1:08:34] Voice 2: elliott with two t's and trustee graham um so uh i i recognize the importance of water

[1:08:45] Voice 2: and i recognize that there are issues well-known issues in certain places um in the peer review

[1:08:53] Voice 2: of the groundwater solutions reports uh some of the comments and i believe it was from the

[1:08:59] Voice 2: province was to take the information from those reports and to focus on areas that were identified

[1:09:06] Voice 2: as problems and to mitigate there. So that information is available and we have an expert

[1:09:13] Voice 2: and we have planners. Creating something to answer a sort of very broad range of problems yet to be

[1:09:23] Voice 2: be identified, is just beyond our resources, in my view. So, for instance, you know, I really feel

[1:09:32] Voice 2: that frequently asked questions and a state of the freshwater report would bring a lot of benefits.

[1:09:39] Voice 2: I give you an example, thinking about what Trustee Graham said. We did a quick survey on Saterna,

[1:09:47] Voice 2: and 50 households responded

[1:09:50] Voice 2: about the water collection capacity they have.

[1:09:55] Voice 2: And 50 households are collecting 300,000 gallons of water.

[1:10:01] Voice 2: And we've had the idea of creating a network,

[1:10:07] Voice 2: sort of a water sharing co-op

[1:10:09] Voice 2: because there are times during the year

[1:10:12] Voice 2: when people have more or less water

[1:10:15] Voice 2: in their collection systems.

[1:10:17] Voice 2: And so, my point is that we haven't actually explored where the problem, you know identify key areas such as on galliano or on gabriela and even within gabriela I believe it certain areas, not the whole of gabriela so we're sort of taking a very large hammer to crack.

[1:10:38] Voice 2: or potentially a series of small nuts, in my view, thank you.

[1:10:43] Voice 2: all

[1:10:45] Trustee Patrick: right thank you trustee bull and trustee elliott um

[1:10:48] Voice 3: to use your own analogy a very large

[1:10:51] Voice 3: hammer i would think that the state of fresh water as a static sort of document would be the very

[1:10:59] Voice 3: large hammer what we're looking for is specificity in ltcs with technical analysis that planners need

[1:11:08] Voice 3: and plain languaging that residents need to know that we're doing planning in an environmentally

[1:11:14] Voice 3: responsible manner. So I don't support the idea of a state of the freshwater sustainability.

[1:11:22] Voice 3: What makes the difference in all of our very different local contexts is that we have updated,

[1:11:29] Voice 3: outdated relevant locally contextual information so I don't think a broad state of the environment

[1:11:39] Voice 3: and your second point you're you're trustee Bollinger constantly bringing up staff hours

[1:11:44] Voice 3: and staff time and so I don't see how your arguments your own arguments sort of defeat

[1:11:51] Voice 3: this business case because what the planners and staff are telling us is it takes an immense

[1:11:57] Voice 3: amount of time to explain to each person individually who's coming at them or agency

[1:12:04] Voice 3: requesting information and so the one-shot sort of portal creating something that people can access

[1:12:12] Voice 3: of their own and we've got water specialists on Gabriela who are asking me where is the

[1:12:16] Voice 3: information where do I go so the only person I can direct them to is William Shulbass or a planner

[1:12:22] Voice 3: So I don't see how not doing the work is saving us money if it's going to cost us in the end with staff and planner time.

[1:12:33] Voice 9: Thank you, Trustee Elliott.

[1:12:34] Voice 9: Trustee Campbell?

[1:12:38] Voice 8: Yeah, I just, I was wondering, is this something that could be funded through like a special tax requisition?

[1:12:46] Voice 8: as similar to what uh was proposed for on salt spring so that the larger islands

[1:12:55] Voice 8: that are in sort of imminent need of this kind of data would fund a project like this and it

[1:13:08] Voice 8: would take it away from the sort of the budgeting struggle that we're having right now it could be

[1:13:16] Voice 8: totally off base but no

[1:13:19] Trustee Patrick: uh that's that's okay trustee campbell this is this is our place where

[1:13:22] Trustee Patrick: we do want to have dialogue and come to understanding of uh of processes here um i did

[1:13:28] Trustee Patrick: some digging today because it's uh i was um you know trying to prepare for this conversation

[1:13:33] Trustee Patrick: myself and i was looking at the the cbrd cowichan valley regional district who has a service for

[1:13:40] Trustee Patrick: drinking water and watershed protection and they had a referendum that then allowed up to it's

[1:13:48] Trustee Patrick: almost a it's around a million dollars a year that they can draw from for a requisition for

[1:13:54] Trustee Patrick: doing this work for um for a populated area of 89 000 people um this year last year or 2022's

[1:14:04] Trustee Patrick: budget was $673,000 was what they used to run their program. Now they have a bit more expansion

[1:14:11] Trustee Patrick: into that program than beyond what our authorities are. But they do have a nice simple page to go

[1:14:21] Trustee Patrick: look at that does have plain English to explain things. And then it has links to the various

[1:14:27] Trustee Patrick: reports and um my understanding the strategic plan and this is where we're challenged we don't we

[1:14:36] Trustee Patrick: just we don't have this uh requisition that we can just build up to each year and and that's not

[1:14:42] Trustee Patrick: the process that we have i think through the strategic plan and through this committee what

[1:14:47] Trustee Patrick: we what i would hope we get to is not an annual battle of what we're going to spend on um fresh

[1:14:54] Trustee Patrick: freshwater sustainability, that we work, we end up with like a four-year plan. We know what's

[1:15:00] Trustee Patrick: coming the next four years. And we know what the budget costs are going to be over those four

[1:15:06] Trustee Patrick: years that we're making. We're going forward, not doing a one-year, do we do it or do we not do it

[1:15:11] Trustee Patrick: approach. And I think that's the bottom line challenge that we have here is we have organized

[1:15:18] Trustee Patrick: organized around the water sustainability. I can tell you every community in BC wishes the

[1:15:25] Trustee Patrick: province would fork out all the money necessary to do the studies that need to be done at the

[1:15:30] Trustee Patrick: local level, and they're not. So this is happening in all of the areas. And, you know, that's why

[1:15:40] Trustee Patrick: Cowichan Valley, that's why Regional District of Nanaimo, over to Gibsons, all of those areas

[1:15:45] Trustee Patrick: have have been investing um in this information so what's before us is a one-year increment of a

[1:15:56] Trustee Patrick: overall water strategy that is 10 years in length and the decision of what we wish to fund it

[1:16:05] Trustee Patrick: so we have these options before us i and i know you know there's there's pressure we always like

[1:16:12] Trustee Patrick: to not spend any money in our budgets um is there further questions or discussions on understanding

[1:16:20] Trustee Patrick: the options that are before us or the option that was recommended by staff which is the first one of

[1:16:26] Trustee Patrick: the um 35 000.

[1:16:31] Voice 16: madam chair if i may yes please

[1:16:33] Voice 16: as i'm showing the screen i just can't find my

[1:16:36] Voice 16: raised hand anywhere um so thank you again um i just want to answer um the question can we do it

[1:16:44] Voice 16: under a special tax requisition and that that's a very simple no that's for individual local trust

[1:16:49] Voice 16: areas thank

[1:16:53] Trustee Patrick: you very much and

[1:16:56] Trustee Patrick: this is intended like i said this is meant to be federal work

[1:16:59] Trustee Patrick: um and i think that's what um was some of the benefits of this because it did initiate as being

[1:17:06] Trustee Patrick: individual local trust committees that were for having to budget and plan for the the work that

[1:17:11] Trustee Patrick: that was being done, and then it became a federal strategy for the Islands Trust, which actually

[1:17:19] Trustee Patrick: made room in your project areas

[1:17:21] Voice 9: when the local trust committees that were doing work. I'm not

[1:17:30] Voice 9: seeing any further questions.

[1:17:36] Trustee Patrick: Trustees, are you comfortable with proceeding with the questions

[1:17:39] Trustee Patrick: that are before us on what page of the agenda package? That was on page, oops, sorry, my screen

[1:17:50] Trustee Patrick: is split off

[1:17:50] Voice 9: there page 13 anyone oh trustee elliott i'll be happy to move the motion

[1:18:00] Voice 3: um if

[1:18:01] Voice 3: nobody else wants to i

[1:18:04] Trustee Patrick: think if we're at this point we can move the motion and then have debate

[1:18:07] Trustee Patrick: on the motion i think okay

[1:18:09] Voice 3: i move that regional programs committee no regional planning committee

[1:18:14] Voice 3: should probably change that glad i didn't find myself in the wrong room forward to the financial

[1:18:19] Voice 3: planning committee for inclusion in the fiscal year 2023-24 budget, the business case for $35,000

[1:18:26] Voice 3: to support communications related to the implementation of the Islands Trust

[1:18:30] Voice 3: freshwater sustainability strategy. Is there

[1:18:34] Voice 9: a second to this motion? I see, who did second it?

[1:18:44] Voice 9: Trustee Campbell, are you seconding the motion?

[1:18:49] Voice 10: Yes. Okay,

[1:18:50] Trustee Patrick: thank you very much. So the motion has

[1:18:52] Trustee Patrick: been moved and seconded. Is there any discussion?

[1:18:56] Voice 9: We're not having

[1:19:07] Trustee Patrick: any discussion on this motion.

[1:19:09] Trustee Patrick: just want to make sure everyone's comfortable with proceeding on voting for this motion at this time

[1:19:15] Trustee Patrick: all right we're going to use our electronic hands so uh where are we okay the find your

[1:19:24] Trustee Patrick: raise hands and all those in favor raise your hands i'm

[1:19:38] Voice 9: only seeing two in favor so up three

[1:19:41] Voice 9: Oh,

[1:19:42] Trustee Patrick: these are in favor. So has everyone voted? So I see four in

[1:19:53] Voice 9: favor. So lower your hands.

[1:20:01] Voice 9: Those opposed, raise your hands. I'm seeing four opposed.

[1:20:12] Trustee Patrick: Am I counting correctly?

[1:20:14] Trustee Patrick: That's my understanding. If it's a tie, it's defeated. Is that correct?

[1:20:21] Voice 16: That is correct, Madam Chair. You need a majority.

[1:20:23] Voice 16: all

[1:20:24] Trustee Patrick: right is there a different option that uh someone would like to propose trustee allen is

[1:20:30] Trustee Patrick: your hand raised or sorry i

[1:20:36] Voice 11: just i'm not i just questioned the process here so it's defeated how

[1:20:39] Voice 11: can we i mean we're sorry it's carried but how can we um no

[1:20:44] Trustee Patrick: it's not carried a tie motion is a

[1:20:47] Trustee Patrick: defeat so

[1:20:48] Voice 11: another motion uh

[1:20:50] Trustee Patrick: if there is a different option so that uh if we consider the options that

[1:20:54] Trustee Patrick: were proposed to us that motion was made for option one it was defeated i see trustee graham

[1:21:03] Voice 17: thank you chair i will make a motion recommending option two the ten thousand dollar option if that

[1:21:08] Voice 17: could be put on the screen please i'd be happy to read it so

[1:21:13] Trustee Patrick: i'll look to i believe it's chloe

[1:21:15] Trustee Patrick: to help us uh craft a motion and when chloe when you're ready if you could share that on the screen

[1:21:20] Trustee Patrick: on selecting option two which was a ten thousand dollars if i is it 10 or 20 is it this is the

[1:21:31] Trustee Patrick: backfill for the 10 okay just want to make sure you read this correctly thank

[1:21:39] Voice 17: you chair just

[1:21:40] Voice 17: before i make that motion i i do appreciate the work that has proceeded um sometimes i wonder

[1:21:46] Voice 17: you know when the government offers these grants and we do such horrific work i wish they would

[1:21:51] Voice 17: would add another chunk of money to implement.

[1:21:55] Voice 17: This happens so many times,

[1:21:58] Voice 17: it's a political action by the government, I do believe,

[1:22:01] Voice 17: because it's improperly funded

[1:22:02] Voice 17: and it expects a very small group of people to fund a well.

[1:22:05] Voice 17: I mean, I did the math on what the study strategy

[1:22:10] Voice 17: really should be spending this year,

[1:22:12] Voice 17: and it's between 150 and $430,000.

[1:22:15] Voice 17: So, I mean, yeah, way to go province.

[1:22:18] Voice 17: Okay, I move that the Regional Planning Committee

[1:22:21] Voice 17: forward to the financial planning committee for inclusion in the fiscal year 2023-2024 budget

[1:22:26] Voice 17: the business case for ten thousand dollars to support communications related to the implementation

[1:22:32] Voice 17: of the islands trust freshwater sustainability strategy second don't know if i would have the

[1:22:37] Voice 17: words communications because this one actually just precludes communications and actually deals

[1:22:42] Voice 17: with the technical work um so let's just remove support communications and i think that i would

[1:22:49] Voice 17: be happier with that motion as it's red as it's written right now thank you there

[1:22:56] Trustee Patrick: we go the

[1:22:57] Trustee Patrick: changes have been made so uh trustee allen you're seconding

[1:22:59] Voice 9: yes all

[1:23:01] Trustee Patrick: right thank you is there any

[1:23:02] Trustee Patrick: discussion

[1:23:03] Voice 9: on this motion of trustee nope no discussion on this motion all

[1:23:16] Trustee Patrick: right then i'm

[1:23:17] Trustee Patrick: going to call the vote

[1:23:18] Voice 9: all those in favor raise your electronic hands i believe i'm am i counting

[1:23:32] Trustee Patrick: counting six. I think I'm counting six in favor. So lower your

[1:23:37] Voice 9: hands. There may have been more.

[1:23:45] Voice 9: Are there any opposed? I'm counting one opposed. So that motion is carried.

[1:23:59] Trustee Patrick: I'm, as I said, one of our goals today is to make sure we have the information that we need to

[1:24:05] Trustee Patrick: prepare for our in-person meeting. And as I mentioned earlier, I think having, looking

[1:24:12] Trustee Patrick: forward and having the expectations of what the water sustainability plan strategy is going to

[1:24:20] Trustee Patrick: cost sort of into the next four years as we start prepping for the strategic planning. And

[1:24:28] Trustee Patrick: perhaps that information exists, but it would be, I'd look to the other members, would that be

[1:24:34] Trustee Patrick: information you'd want to have at our in-person meeting when we get together to sort of strategize

[1:24:39] Trustee Patrick: and focus on what where our priorities are over the next year is looking at this program and sort

[1:24:44] Trustee Patrick: of a four-year horizon i'm seeing thumbs up am i seeing thumbs up from most of you i'd look to

[1:24:53] Trustee Patrick: staff would we need a resolution to request um that information or is that just that's just having

[1:25:00] Trustee Patrick: the strategy and a conversation around that i'll

[1:25:04] Voice 16: respond to that madam chair please um yeah so you

[1:25:08] Voice 16: have the fresh water sustainability strategy it has an implementation plan associated with it

[1:25:14] Voice 16: but with we can't cost that out if we you know over four years if we don't know what's going

[1:25:19] Voice 16: to be supported or not so i think we'd be able to provide the information after your meeting in may

[1:25:25] Voice 16: when this group decides what direction they want to go for the next four years what the

[1:25:28] Voice 16: priorities are towards that and then we could sort of help cost that out and perhaps unless

[1:25:33] Voice 16: And does my William or Nerissa have more to add in terms of, do we have like menu items

[1:25:39] Voice 16: type thing?

[1:25:40] Voice 16: Each one's a known cost.

[1:25:41] Voice 16: I'm not aware of that.

[1:25:42] Voice 16: If that's true.

[1:25:44] Voice 16: Honour Chadwick.

[1:25:45] Voice 19: Yeah.

[1:25:46] Voice 19: I would agree with you, Director Cermak, that until we know that the strategy will be supported,

[1:25:58] Voice 19: there will then be an opportunity for us to, I mean, over the course of time, so the strategy

[1:26:03] Voice 19: has now been in place like you know it was um last a year ago um so we we as staff have had a

[1:26:11] Voice 19: chance to sort of dig into more specific implementation so um there would be an

[1:26:17] Voice 19: opportunity for us to provide some options i would say um and and they would not necessarily

[1:26:22] Voice 19: be the same as what is is provided in the strategy per se um but would build on the content that that

[1:26:30] Voice 19: that is there.

[1:26:32] Trustee Patrick: I think that's what I'm expecting. I think that's what we need to see is sort of what

[1:26:36] Trustee Patrick: kind of, what are those things? I understand you're not going to have the costs necessarily

[1:26:41] Trustee Patrick: nailed down, but that we're thinking when we have our meeting in the spring, that we're kind of

[1:26:47] Trustee Patrick: thinking in a chunk of time, not just one year increments that we're looking at, because I think

[1:26:52] Trustee Patrick: that helps all of our programs. And I'm hoping that's what the strategy is going to do for the

[1:26:58] Trustee Patrick: the strategic plan i mean for the overall trust council is that we're looking over a longer period

[1:27:02] Trustee Patrick: of time okay all

[1:27:07] Voice 9: right any other questions in on the freshwater strategy if i'm not seeing any

[1:27:15] Trustee Patrick: we'll be talking about that again this spring so we have the um there's a housing uh rfd at items

[1:27:22] Trustee Patrick: 7.2 on page 25 of the agenda package and is that going to be you again planner chadwick

[1:27:30] Trustee Patrick: um yes it is thanks chair

[1:27:32] Voice 19: preshwick um yeah so the this request for decision is actually it's

[1:27:38] Voice 19: responding to uh um resolutions that were passed by the regional planning committee um back in

[1:27:46] Voice 19: august um specifically uh there was a resolution that included a number of items including

[1:27:52] Voice 19: uh that trust council will host a panel about housing challenges and solutions in the islands

[1:27:57] Voice 19: trust area as part of trustee education and that um the trust council coordinate a round table on

[1:28:03] Voice 19: housing to include housing ministers etc etc um within the first month of the new term so those

[1:28:10] Voice 19: were um previous um those were uh previous resolutions and so um staff sort of dug in a

[1:28:18] Voice 19: little bit and and also um put these in the context of of some of the work that we're doing

[1:28:24] Voice 19: and um some of the decisions that were made um as well by the previous rpc with respect to

[1:28:29] Voice 19: to housing so there was a discussion um in the strategic plan there were a number of items in

[1:28:37] Voice 19: the strategic plan um related to housing and the rpc was sort of moving through these various items

[1:28:42] Voice 19: um that uh some of which were related to the creation of model bylaws um and what became

[1:28:51] Voice 19: apparent to staff is that perhaps that was not the best direction for um for funding that and that if

[1:28:58] Voice 19: if if staff were to be supported in actually putting some information together and having

[1:29:04] Voice 19: some conversation around um options um and bylaws that we could uh we could come we could come up

[1:29:11] Voice 19: with um with a better list of options um for ltcs to um to implement so where that led to was the um

[1:29:21] Voice 19: redirection of $5,000 to support a workshop for Islands Trust planners to discuss

[1:29:31] Voice 19: options for model bylaws. So what we have done is we have, so we have three local planning

[1:29:42] Voice 19: services learning days in the year. And these are partly, you know, they're to update us on

[1:29:50] Voice 19: on various different things where we're all,

[1:29:52] Voice 19: most of us are registered professional planners.

[1:29:54] Voice 19: So we get credits for that,

[1:29:56] Voice 19: which we would otherwise have to, you know,

[1:29:58] Voice 19: pay for alternative training for.

[1:30:00] Voice 19: Um, so we piggybacked on one of these, um, learning days and use the funding to, uh, um, to hire it or what, uh, on an as and when, um, basis, uh, one of our former planners, um, uh, some of you may know, um, um, Jason Yeomans from Salt Spring, formerly with Salt Spring.

[1:30:19] Voice 19: around so I'd been with the trust for quite some time to help us do some prep work to have a

[1:30:24] Voice 19: conversation about about options for LTC specifically to be able to look at as they

[1:30:34] Voice 19: move forward in their their conversations around around how to address housing so so what we're

[1:30:41] Voice 19: going to be um ending up with uh as we get to our our workshop march 1st for planners is um we've

[1:30:51] Voice 19: had we have jason going through all of the reports that have been done um before for the trust or in

[1:31:00] Voice 19: in it by the trust or by ltc's related to housing and they date back to 1996

[1:31:08] Voice 19: 1996. And we printed them all off. It's a pile. It's a very large pile. I think there's at least

[1:31:15] Voice 19: 30 plus items in that pile. Jason is going through them. And he's pulling out, he's creating a list,

[1:31:26] Voice 19: he's going through recommendations that have been made in the past, and creating a list of

[1:31:33] Voice 19: of previously identified implementation options,

[1:31:38] Voice 19: focusing on planning,

[1:31:40] Voice 19: but also identifying some of the other, you know,

[1:31:45] Voice 19: other recommendations that have been made in the past.

[1:31:49] Voice 19: He's also gonna be updating the baseline analysis.

[1:31:52] Voice 19: There was some very good work that was done 2016.

[1:31:57] Voice 19: There was a community conversation workshop around housing,

[1:32:01] Voice 19: and there was some work that came out of that reports,

[1:32:04] Voice 19: which identified where the trust was at

[1:32:08] Voice 19: in terms of bylaws relating to housing.

[1:32:12] Voice 19: And so that baseline is gonna be updated.

[1:32:19] Voice 19: And we will also be looking at working through

[1:32:23] Voice 19: identifying a process in line with the kind of process

[1:32:30] Voice 19: I think RPC Kojima will talk a little bit about refining and being more clear on the processes with major projects.

[1:32:48] Voice 19: So we'll be able to identify a process in keeping with where we're moving forward with major projects, timelines with respect to business cases and so forth.

[1:32:59] Voice 19: So where to start, basically, for LTCs, where to start, and what are the options that are available, again, based on this analysis of previous stuff that's been done, and then the coming together of our planning team to sort of go through these options, look at what's reasonable, what have we done, where are the gaps, and that sort of thing.

[1:33:21] Voice 19: So we're going to have a lot of really great information that we'll be able to then present to trustees.

[1:33:30] Voice 19: So then you'll have an idea of where we're starting from.

[1:33:34] Voice 19: We'll all have an idea of where we're starting from because this kind of detailed work hasn't been done yet.

[1:33:40] Voice 19: So that's the recommendation one.

[1:33:42] Voice 19: So as opposed to hosting a panel session to talk about challenging solutions, we are suggesting that that staff lead an online education session,

[1:33:52] Voice 19: which will focus on these challenges and the solutions in a very kind of focused,

[1:33:57] Voice 19: like detailed way, because we'll we'll have gone through this whole process together.

[1:34:02] Voice 19: And then with respect to the roundtable, really the strategic plan is, and I don't doubt that housing will be a priority for the upcoming four years.

[1:34:15] Voice 19: um that the strategic plan discussion period and and is really the opportunity to to think about

[1:34:23] Voice 19: um what the priorities for uh for implementation around um around what what uh what what the

[1:34:31] Voice 19: the strategic priorities will be that that's a good place to have the discussion around around

[1:34:37] Voice 19: around those actions.

[1:34:41] Voice 19: And so that's what we're suggesting is that

[1:34:44] Voice 19: before sort of jumping to solution,

[1:34:48] Voice 19: have the time to have some conversation

[1:34:51] Voice 19: and define what you wanna achieve in the next four years

[1:34:58] Voice 19: and how you wanna achieve it.

[1:35:00] Voice 19: And things like round table is sort of an option

[1:35:06] Voice 19: of achieving a a goal so um so what we're recommending um is that um is that trust council

[1:35:15] Voice 19: actions related to addressing housing such as as roundtable and maybe there's other advocacy

[1:35:21] Voice 19: related things um or collaboration related things with other uh levels of government and that they

[1:35:27] Voice 19: they would be considered as priorities um uh in the in uh in the strategic plan and then that

[1:35:35] Voice 19: process help you help to kind of define what those priorities would be or those actions the priority

[1:35:39] Voice 19: actions all

[1:35:42] Trustee Patrick: right uh thank you uh uh planner chadwick and it's 1994 uh was the first report

[1:35:48] Trustee Patrick: and salt spring did

[1:35:50] Voice 20: i say 1996 i knew it was the

[1:35:51] Voice 20: 90s

[1:35:53] Trustee Patrick: that's all right uh it goes back there all

[1:35:56] Trustee Patrick: right thank you very much and we have already some questions uh up there we have uh trustee

[1:36:00] Trustee Patrick: boland's hand was first uh

[1:36:03] Voice 2: just a quick one first of all it's a great report starting point and i

[1:36:10] Voice 2: like your very analytical approach uh to you know the assessment and the um you know how to how to

[1:36:19] Voice 2: organize the information and allow us to gather it um just a quick one and i'm sure it's i'm being

[1:36:27] Voice 2: uh you will have thought of it but there are housing needs assessments uh done by the regional

[1:36:34] Voice 2: districts i believe in particular the crd and you don't say that explicitly in your information

[1:36:40] Voice 2: gathering and i'm sure it'll add inches to your pile but i just like to make sure that that's

[1:36:45] Voice 2: taken into account thank you very much thank you just

[1:36:51] Voice 19: to respond to that um yes

[1:36:53] Voice 19: yeah about this

[1:36:54] Voice 19: much of our material is uh are those housing needs assessments so all

[1:37:00] Voice 9: right thank you trustee graham

[1:37:03] Voice 17: thank you chair and thank you uh planner chadwick um housing boy that's that's why i ran uh as a

[1:37:10] Voice 17: trustee my previous nine years as a trustee were spent almost uh with planning our affordable

[1:37:16] Voice 17: housing and the housing crisis on them and was it was a huge part of that work and i expect the next

[1:37:20] Voice 17: next four years to be also and and just like uh trustee um bushaken if anyone didn't know i'm sure

[1:37:27] Voice 17: you knew she lives in a intentional community i also live on an in an intentional community

[1:37:32] Voice 17: on denver for 30 years and i love the idea of the uh online work that you're doing um planner

[1:37:39] Voice 17: chadwick uh collating all that information i mean the trust area the islands uh we have been

[1:37:45] Voice 17: been battling this and finding solutions for the past 20 years. So very exciting. I love that. I

[1:37:52] Voice 17: think it's going to be really worthwhile for trustees, new trustees and returning trustees

[1:37:56] Voice 17: and experienced trustees. I'm not a big fan of the roundtable. I don't really see the point of that.

[1:38:02] Voice 17: There are no new solutions on the horizon. I'm sorry. We've tried everything. We know what works.

[1:38:06] Voice 17: We know what doesn't work. The roundtable is, you know, it's always interesting. The last one I

[1:38:11] Voice 17: I attended back in the day, had members from the San Juan Islands come and tell us all the wonderful things that they were doing.

[1:38:17] Voice 17: And almost everything that they were doing were not something that the trust could do.

[1:38:21] Voice 17: So, I mean, it was interesting, but it wasn't practical. So those are my comments. Thank you.

[1:38:27] Trustee Patrick: Thank you, Trustee Graham. Director Cermak, your hand is up.

[1:38:33] Voice 16: Sorry, I just want to jump in there about the housing needs assessment and bring your attention.

[1:38:37] Voice 16: mentioned, it's not in this report, but since it came up, is that some of our housing needs

[1:38:42] Voice 16: assessments, they have to be renewed every five years. And by August, September, staff

[1:38:49] Voice 16: will be bringing that matter to this group and noting that that will have to go into

[1:38:53] Voice 16: a business case for funding to update our housing needs assessments. So just kind of

[1:38:59] Voice 16: that's your early warning that that's going to be a business case and it's required by

[1:39:02] Voice 16: legislation for us to do that. So you'll have more interest to the pile.

[1:39:07] Trustee Patrick: Thank you, Trustee Cermak. I'm going to keep calling everyone Trustee. I can only have one title. I'm hoping that we do our in-person, that we could also talk about what the format of those reports are and make sure we're getting good information that we can use. But Trustee Allen.

[1:39:21] Trustee Patrick: Yeah,

[1:39:23] Voice 11: I'm just going to follow up what Trustee Graham said. I disagree. I thought I attended the 2016 Community Housing Forum in Lake Cowichan Bay, and it was great. We had people from, you know, our island on Hornby. We had Mud Girls from Cortez. We had Laura Beshaken talking about her cooperative. We had Justine Stark talking about McRammy Gardens on Salt Spring Island.

[1:39:48] Voice 11: I mean, we had people from all over our islands.

[1:39:52] Voice 11: Appender, Wendy McDonald, Plumtree Court, and Bowen Island.

[1:39:56] Voice 11: And so I thought it was great.

[1:39:58] Voice 11: We even had the BC Housing there, representatives.

[1:40:02] Voice 11: So I thought it was a really great networking opportunity,

[1:40:05] Voice 11: and I don't want to see this go away.

[1:40:08] Voice 9: Thank you.

[1:40:09] Voice 9: Thank you, Trustee Allen.

[1:40:14] Trustee Patrick: Anyone else wish to speak?

[1:40:18] Trustee Patrick: I see Trustee Chadwick.

[1:40:20] Trustee Patrick: Yes.

[1:40:20] Voice 19: Just to speak to that point. This doesn't mean that that's going to go away.

[1:40:27] Voice 19: If that's something that that was useful and something that what that trustees want to move forward with that,

[1:40:33] Voice 19: that can be an action identified in the strategic plan. Something like that takes a lot of a lot of funding.

[1:40:39] Voice 19: So that'll have to also be a business case.

[1:40:47] Voice 9: oops okay trustee elliott sorry

[1:40:51] Voice 3: i just does trustee allen have a follow-up

[1:40:54] Voice 11: sorry thank you just tell it with two t's um no i had uh i have every single i don't throw

[1:41:01] Voice 11: anything away so i've every single file a giant folder with all that information the emails back

[1:41:06] Voice 11: and forth with justin spark organizing it so if anybody wants that even a

[1:41:11] Voice 11: motion from the

[1:41:12] Voice 11: regional planning committee either at all so uh just to let you know that's

[1:41:17] Trustee Patrick: good to know thank

[1:41:18] Trustee Patrick: you thank you for keeping all of that uh trustee elliott yeah

[1:41:25] Voice 3: thank you um thank you for all the

[1:41:27] Voice 3: work that you've done on this staff uh this was sort of an initiative in in my mind as i was

[1:41:35] Voice 3: thinking about well how do we tackle housing in a in a strategic way um gathering all the

[1:41:43] Voice 3: the information from all the LTCs, what has been tried, what has been proposed and going back to

[1:41:49] Voice 3: the baseline, which I remember seeing that 2019 baseline report and reading through it and finding

[1:41:53] Voice 3: all these nuggets and going, well, why, why wouldn't we try this? And why haven't we tried

[1:41:58] Voice 3: this? And why didn't we hear about this on Gabriola? And so I know there's been so much

[1:42:02] Voice 3: information collected over the years. And I, so going into regional planning, this was my whole,

[1:42:10] Voice 3: this was my hope was I want to see all that laid out I want to know I know all of our communities

[1:42:17] Voice 3: are different but we've tried different things and there's been success or failure or you know

[1:42:22] Voice 3: okay if we adjusted it this way and so I'd really love a menu to be able to pick from as our

[1:42:28] Voice 3: community goes into our OCP review process what are the options available and so this is perfect

[1:42:34] Voice 3: timing it's something that I would have asked for anyways and so the fact that this is already

[1:42:40] Voice 3: being undertaken is really exciting. So that's my first point. The second is that we've been told

[1:42:48] Voice 3: several times by the CAO, and I'm new to this process, so I'm sort of just listening and soaking

[1:42:56] Voice 3: everything up. But, you know, when we go to the province with asks for funding or review our

[1:43:04] Voice 3: our mandate or help us with this project, we've been given the feedback that you need to clarify

[1:43:12] Voice 3: your ask. What are you doing? What is the problem? How are you seeking to address it? And how can the

[1:43:20] Voice 3: province specifically help? And the province does not have any more knowledge on the Islands Trust

[1:43:28] Voice 3: area than the Islands Trust does. We have the understanding of the local context and what's

[1:43:33] Voice 3: been tried and and what uh planning needs to look like to meet the needs of rural island communities

[1:43:41] Voice 3: so i'm wondering if this is a an action that will support um creating a better

[1:43:54] Voice 3: ask so that in a year or two whether that's a round table with the northern gulf islands

[1:44:01] Voice 3: and the regional district directors and the province and CHMC and whoever needs to be at

[1:44:08] Voice 3: that table. We have a very specific understanding of where we're at and where we'd like to go and

[1:44:14] Voice 3: where the other agencies could be plugged in to support us. I'm thinking that we have to be

[1:44:21] Voice 3: responsible for what we need and the better that we can back up our asks to the province with

[1:44:28] Voice 3: with really well-grounded information, this is what we've done, but this is where we're limited,

[1:44:35] Voice 3: this is what we cannot do, then I think we'll be much more successful. So in general, I just

[1:44:40] Voice 3: completely support this whole thing. Whatever the outcome is, I think knowing the context right now

[1:44:47] Voice 3: and knowing where we've come from is really critical information for strategizing for the

[1:44:53] Voice 3: future. So thank you for this work. Thank

[1:44:58] Trustee Patrick: you, Trustee Elliott. I just have one question,

[1:45:01] Trustee Patrick: because I always like to use math as an analogy that housing is a spectrum. So A plus B plus C

[1:45:08] Trustee Patrick: plus D equals a healthy community. And I know we know from our financial planning committee and

[1:45:18] Trustee Patrick: some of the reports that we're going to have, we've had a huge jump in non-market change,

[1:45:21] Trustee Patrick: which is construction. And we know that that construction that we are benefiting from a

[1:45:26] Trustee Patrick: financial support is not affordable housing. It's single family housing that is happening.

[1:45:36] Trustee Patrick: So it's not only about creating affordable housing, it's about curtailing the development

[1:45:42] Trustee Patrick: that we don't want to see either. Is that being included in the collection of the materials that

[1:45:49] Trustee Patrick: that are being looked at, Planner Chadwick?

[1:45:54] Voice 19: Yeah, I think, yes.

[1:45:57] Voice 19: I would say that there is an L analysis piece

[1:46:03] Voice 19: to meet the interests at a local, at a LTC level.

[1:46:07] Voice 19: And I would say that a lot, so in terms of process,

[1:46:14] Voice 19: A lot of what I've learned from the main island process and the interests of the trustees there were to look at solutions that were going to be less of an impact on the environment and then speak to this need for additional potential rental and smaller units.

[1:46:41] Voice 19: And so that is one process that has sort of, I think, considered that. And in terms of, you know, looking at processes moving forward, identifying that that'll involve looking at the areas of analysis that need to be considered, right?

[1:47:01] Voice 19: Right. So I think where you're coming from, Trustee Patrick, is that right now we're getting sort of a baseline of understanding of options in the conversation at an LTC level,

[1:47:12] Voice 19: Because all LTCs have different experiences, the process that'll be offered, again, just

[1:47:30] Voice 19: as a starting point, will identify the need for the definition of the key pieces of analysis

[1:47:39] Voice 19: that may be needed to move forward in that in those areas.

[1:47:46] Voice 9: No that's thank you very much and I

[1:47:48] Voice 9: think I think a nice way of putting it at least made

[1:47:56] Trustee Patrick: sense to me and that was you know who needs

[1:48:02] Trustee Patrick: to be in our community what's that makeup of a healthy community what what kind of housing do

[1:48:07] Trustee Patrick: they need what's that makeup of the of the various types of housing that that healthy community need

[1:48:12] Trustee Patrick: And are our bylaws, you know, driving that kind of housing? And I just like the way they kind of succinctly put that. All right. Any other questions for staff? Trustee Boland?

[1:48:27] Trustee Patrick: yeah

[1:48:28] Voice 2: so um i'd just be interested that uh as you do this research and and indeed thank you for the

[1:48:36] Voice 2: work you've done i look forward to more it's it's really nice to see it being synthesized and

[1:48:41] Voice 2: gathered like this um would one of the things you could make a point of identifying are

[1:48:49] Voice 2: regulations that are actually blockers at any level at you know rather than sort of look to

[1:48:55] Voice 2: you know how could we enhance or change or make more regulations it's actually where are there

[1:49:01] Voice 2: opportunities to um remove regulations or adjust regulations that cause a problem are there

[1:49:10] Voice 2: bottlenecks um even in the process involving you know parties external to the islands trust

[1:49:17] Voice 2: just a suggestion there's no need i mean you can come of course you can comment but i often think

[1:49:23] Voice 2: about that when i look at the number of years that volunteers have put into trying to move some of

[1:49:30] Voice 2: these projects forward i just i just bring my hands and bow my head with admiration for them

[1:49:40] Voice 2: for persevering thank you

[1:49:42] Trustee Patrick: thank you trustee boland um i know is this is this an opportunity to talk

[1:49:48] Trustee Patrick: Talk about would a subgroup of this committee be helpful to staff as preparing for our in-person meeting of making sure we have the materials to have a good conversation?

[1:50:01] Trustee Patrick: Is there interest in a subgroup or small working group?

[1:50:04] Trustee Patrick: I'm seeing at least one thumb up, two thumbs up, three.

[1:50:08] Trustee Patrick: Oh, that's the same thumb up twice.

[1:50:09] Trustee Patrick: You can't do that.

[1:50:12] Trustee Patrick: Trustee Elliott, did you want to speak?

[1:50:15] Voice 3: Yes.

[1:50:16] Voice 3: Yes, I I'd already been thinking in this direction that a small focused group of 2 or 3 songs.

[1:50:23] Voice 3: We don't break quorum would be really helpful and and i'd love to be on a working group like that.

[1:50:30] Voice 9: All right, that's good trustee Allen.

[1:50:35] Voice 11: Yeah, ditto.

[1:50:37] Voice 11: And we did have a committee and housing previously when, during the time we did the forum in 2,016 as well.

[1:50:44] Voice 11: well. Excellent. Trustee

[1:50:47] Voice 9: Larani? I

[1:50:50] Voice 1: just wanted to say that I totally concur with Trustee Allen

[1:50:53] Voice 1: and Trustee Elliott.

[1:50:56] Trustee Patrick: That would be wonderful. So I'm going to take a look at what we're facing

[1:51:04] Trustee Patrick: here on decisions. Sorry, I have one screen so that I'm here. So I'd look to Director Cermak,

[1:51:18] Trustee Patrick: Did you have any advice on if we were to have a small working group to help prepare this material?

[1:51:33] Trustee Patrick: Pardon

[1:51:33] Voice 16: me. Thank you, Madam Chair.

[1:51:35] Voice 16: I honestly hadn't put much thought to it.

[1:51:37] Voice 16: The staff are sort of well, it's a gathering exercise.

[1:51:42] Voice 16: It's a planning exercise.

[1:51:44] Voice 16: I'm not sure that we need much help for that.

[1:51:47] Voice 16: that, I wouldn't want to have to create too many expectations about gathering things outside

[1:51:53] Voice 16: of the scope of what we're doing. So I wouldn't want to, you know, create a work program unless

[1:51:59] Voice 16: the trustees themselves are going to generate, like do the work, if you know what I mean,

[1:52:03] Voice 16: like we can't create a small working group that's going to direct staff to do more work

[1:52:06] Voice 16: that we then we've already sort of budgeted our time and resources for. So that's my my

[1:52:11] Voice 16: manager hat, trying to make sure I control the resources. But other than that, I think

[1:52:16] Voice 16: The support and the direction I think would be valuable to create a working group that could have an oversight and view towards it, but I wouldn't want to get too much into the expectation that they're going to direct the work.

[1:52:31] Voice 16: This group is going to direct the work, and then the staff are going to do it, and then it's more of, as you say, a working group. We're all working together. Keep it below quorum. I think that could be great.

[1:52:40] Voice 16: all

[1:52:41] Trustee Patrick: right that's uh that's good to hear what kind of direction would we need to make to establish

[1:52:47] Trustee Patrick: that well

[1:52:49] Voice 16: uh pardon my french my french pardon my coughing i don't know what's french about it

[1:52:54] Voice 16: the um yeah you would need to make a resolution uh that the regional planning committee uh

[1:53:01] Voice 16: appoints or requests the following trustees to work with staff uh to help um the deliverable the

[1:53:10] Voice 16: um uh or to oh yeah that's a good question so this is a mind you i'm going to roll that back

[1:53:17] Voice 16: a sense this is a staff function we're planning to create a deliverable um it's not it's not

[1:53:23] Voice 16: actually a trustee function so it might be that do you kind of want to see some of the deliverables

[1:53:29] Voice 16: but it wouldn't it's planning the actual event would be not helpful so now i'm walking back and

[1:53:37] Voice 16: being caught in in emotion i what i'm hearing is you want certain data but i'm looking at

[1:53:41] Voice 16: chad where planner chadrick and maybe she's got something i'm

[1:53:43] Trustee Patrick: thinking the focus is for our in

[1:53:45] Trustee Patrick: person um meeting is what we're preparing for so it's making sure

[1:53:51] Trustee Patrick: that we have the materials

[1:53:53] Trustee Patrick: materials the information right um and are best prepared so that when we have her in person we've

[1:53:59] Trustee Patrick: got everything we want and i think this group could be useful to be you know sort of a subset

[1:54:05] Trustee Patrick: set of eyes to give feedback to staff perhaps and maybe trustee elliot do you have some ideas

[1:54:11] Trustee Patrick: well

[1:54:12] Voice 3: and and just looking into the future it takes quite a while to develop relationships

[1:54:17] Voice 3: and so to me the uh one of the focus foci of a working group on housing could be you know who's

[1:54:27] Voice 3: who are the ministries, and how can we develop those relationships? And sort of our outward

[1:54:35] Voice 3: looking work, it's not, I wouldn't be looking to manage sort of this piece of staff work,

[1:54:41] Voice 3: it's more the long range strategy, and do we need a roundtable? And maybe that could,

[1:54:46] Voice 3: you know, that discussion can wait until after, you know, because we don't know what the action

[1:54:51] Voice 3: will be is it roundtable is it advocacy is it um a forum um but yeah just kind of thinking ahead

[1:55:00] Voice 3: into what are the relationships that need to be developed externally perhaps

[1:55:06] Voice 16: if i may jump in

[1:55:07] Voice 16: there madam chair please

[1:55:08] Voice 3: do yeah

[1:55:09] Voice 16: i i think what i'm hearing then is um i think allowing staff to

[1:55:13] Voice 16: sort of prepare for the forum that's uh that's been laid out before us um i think a working

[1:55:18] Voice 16: group what might best function is we share that sort of draft materials and then the deliverables

[1:55:23] Voice 16: that we created afterwards and if there's a gap there before the may meeting that we're able to

[1:55:27] Voice 16: sort of work on that is that what i'm i think that would work well and i'll look to planner chadwick

[1:55:32] Voice 16: to see if she'll be doing the bulk of this work so i don't want to create false expectations uh

[1:55:38] Voice 19: thank you director sir mac i i do think that um i think that's the right that that's what i feel um

[1:55:45] Voice 19: would the right the the direction that that seems to feel good in this situation is is I think it

[1:55:54] Voice 19: makes sense having a trustee working group that you know maybe once we've got the materials

[1:56:00] Voice 19: compiled and we're ready to present I think there would be a definitely a value in having

[1:56:08] Voice 19: you know some review so that we we make sure that we're hitting the mark and then moving forward

[1:56:16] Voice 19: the way that we'll be organizing the materials is we will have the very land use planning focused

[1:56:25] Voice 19: LTC project related options and opportunities that LTCs themselves can discuss and focus

[1:56:33] Voice 19: and move forward with and then there will be the other parts you know as we pull this stuff out of

[1:56:39] Voice 19: the past recommendations and I'm sure as other other trustees sort of see other opportunities

[1:56:46] Voice 19: there are things that are beyond land use planning that are you know necessary to address some of the

[1:56:52] Voice 19: challenges you know just speaking to Trustee Boland's point about you know there are

[1:57:01] Voice 19: definitely you know things

[1:57:03] Voice 9: that are oops you got yourself muted again oh

[1:57:12] Voice 18: did I mute myself

[1:57:12] Voice 18: just

[1:57:13] Trustee Patrick: at the very last second here oh hello yep we hear you okay

[1:57:19] Voice 19: um yeah you know they're they're

[1:57:22] Voice 19: very there are things and i think the opportunity here there may be the i think i think a smaller

[1:57:27] Voice 19: working group will will um help facilitate sort of uh um identifying a focus for again strategic

[1:57:36] Voice 19: strategic planning actions. So, um, um, that's where, where I sort of see, see, um, um, the value

[1:57:42] Voice 19: in, in, in that. And, um, you know, it's really about, um, you know, staff bringing you the

[1:57:47] Voice 19: information as much as we're able to gather and then, um, um, you know, identifying the,

[1:57:52] Voice 19: the role of LTCs and then the greater, um, trust council and what, what those very specific

[1:57:59] Voice 19: actions would be.

[1:58:03] Trustee Patrick: Sorry, I was just trying to jot some notes down on what that, uh,

[1:58:06] Trustee Patrick: what that might look like so let me just try to paraphrase and see if i got that right from

[1:58:11] Trustee Patrick: everyone so uh not not to get the wording of the motion but it would the working group would

[1:58:16] Trustee Patrick: provide feedback to staff on the preparation of is it referred to as the an education session is

[1:58:23] Trustee Patrick: that what the or or is this what is the information that you're pulling together what you know i think

[1:58:32] Voice 19: we're calling it an online education session okay

[1:58:35] Trustee Patrick: um and and to prepare um for a discussion on the

[1:58:41] Trustee Patrick: strategic directions you know for consideration by the regional planning committee and we can

[1:58:51] Trustee Patrick: either say in its in-person meeting or something of that nature is that too much detail you have

[1:58:59] Trustee Patrick: your brows furrowed trustee elliott did i have you got some ideas who's got some ideas in the

[1:59:06] Trustee Patrick: wording or is that did i cover that or would you no

[1:59:12] Voice 9: i think it's good okay did uh trustee bolin

[1:59:20] Voice 9: uh

[1:59:20] Voice 2: do we do we need to add something about the working group did i miss that that we decided

[1:59:26] Voice 2: need

[1:59:26] Trustee Patrick: it that's what uh that's what we were just looking at is this would be what would the working

[1:59:31] Trustee Patrick: group be asked to do so i

[1:59:33] Trustee Patrick: i was not trying to phrase the entire motion it was what what would

[1:59:37] Trustee Patrick: would the purpose of the group be at this time?

[1:59:40] Trustee Patrick: And there were two main purposes, as I understand it,

[1:59:43] Trustee Patrick: to provide feedback to staff on the development of the,

[1:59:45] Trustee Patrick: or preparation or development of the education session

[1:59:49] Trustee Patrick: and to prepare for RPC's discussions

[1:59:55] Voice 9: on the strategic directions for housing.

[2:00:01] Voice 9: Sounds pretty good to

[2:00:03] Voice 2: me. I support it for sure.

[2:00:05] Trustee Patrick: I think what would be perhaps easier is first have a motion to make the working group. We can

[2:00:10] Trustee Patrick: just pick a number and then we could just do a sub, see how many hands come up and do the

[2:00:15] Trustee Patrick: conversation of who's on it as a separate point. Would that be okay? Just so we don't get muddled

[2:00:22] Trustee Patrick: on a motion. Is there someone who would like to attempt that motion? Chloe's usually like

[2:00:28] Trustee Patrick: working magic behind the screen and has a beautiful motion pulled together but uh did i

[2:00:35] Trustee Patrick: don't mean to set you up there chloe unfortunately i don't have on this time so that's that's all

[2:00:44] Voice 9: right we'll

[2:00:45] Trustee Patrick: work it out together uh trustee allen um

[2:00:48] Voice 11: i'll try um i moved that the regional planning

[2:00:52] Voice 11: committee select what a subcommittee can i call it a sub or a work or

[2:00:59] Trustee Patrick: just create a working group of

[2:01:00] Trustee Patrick: of how many is

[2:01:02] Voice 11: it four what's three

[2:01:03] Trustee Patrick: four was it four or three three three we have

[2:01:06] Trustee Patrick: to be three

[2:01:06] Trustee Patrick: three of three three

[2:01:09] Voice 16: to three people yeah

[2:01:10] Trustee Patrick: yeah a working group

[2:01:12] Voice 9: of up to three members

[2:01:17] Voice 9: working oh sorry working

[2:01:18] Voice 11: group a housing working group right

[2:01:22] Trustee Patrick: you don't have to overwork it we'll say what they're going to do

[2:01:26] Trustee Patrick: uh

[2:01:27] Voice 11: started working with up to three members too blank yeah

[2:01:31] Trustee Patrick: so to provide feedback to staff

[2:01:34] Trustee Patrick: on the on either the preparation or development of the education session

[2:01:41] Trustee Patrick: on

[2:01:43] Voice 9: housing yes that and that encompasses

[2:01:48] Voice 11: if there if there's a desire for a forum etc

[2:01:52] Voice 11: that's well that's

[2:01:54] Voice 11: that's a specific

[2:01:55] Trustee Patrick: and then the second is and to um identify

[2:01:59] Trustee Patrick: for

[2:01:59] Voice 3: a

[2:02:02] Trustee Patrick: discussion on strategic directions

[2:02:04] Voice 9: identify potential strategic directions for consideration

[2:02:12] Voice 9: of the regional planning committee sure yeah that's good before

[2:02:29] Trustee Patrick: anyone seconds that look to

[2:02:30] Trustee Patrick: staff everything look okay is there any wording we can this is the time to wordsmith away before

[2:02:35] Trustee Patrick: we have a second in motion uh trustee boland did you see something uh

[2:02:38] Voice 2: well at the beginning of the

[2:02:40] Voice 2: the meeting, just a point of clarification, there was mention of five as a quorum. So why can it not

[2:02:47] Voice 2: be four rather than three? I

[2:02:54] Voice 9: don't know. I'll look to staff. Any

[2:02:55] Trustee Patrick: feedback on the number?

[2:02:57] Voice 9: I

[2:03:01] Voice 16: believe quorum is actually four, and I think I might have misspoken, Trustee Boland, at the

[2:03:05] Voice 16: beginning. There you go. And I

[2:03:08] Voice 16: think, so there's a difference between Boland and passing resolutions

[2:03:11] Voice 16: with a majority. I think that's what the quorum versus majority are two different things.

[2:03:16] Voice 2: okay and and then the other thing is you can always circle back once it's established whether

[2:03:21] Voice 2: these working groups have to be less than quorum uh you know that whole other broader discussion

[2:03:27] Voice 2: but okay thanks for answering the question thanks steven should

[2:03:31] Trustee Patrick: it be a regional can

[2:03:33] Trustee Patrick: appoint a working group i don't think we select a working group or create or appoint

[2:03:38] Trustee Patrick: appoint there we go a working group of up to three members to provide feedback to staff

[2:03:45] Trustee Patrick: development of the education session for housing and to identify potential strategic directions

[2:03:50] Trustee Patrick: for discussion um it's strategic directions on housing i think or yeah there we go uh

[2:03:59] Trustee Patrick: director sir mac

[2:04:00] Trustee Patrick: that's right yes

[2:04:01] Voice 16: yeah instead of sort of making resolution to appoint the

[2:04:04] Voice 16: three members i suggest that i mean now you've clarified how many you're going to do

[2:04:07] Voice 16: that this resolution say that the rpc appoint um to the working group uh a working group

[2:04:16] Voice 16: of the following three members,

[2:04:19] Voice 16: like appoint them in the resolution.

[2:04:21] Trustee Patrick: So you would, okay, you'd like to do that.

[2:04:24] Trustee Patrick: So if we're happy with the wording here,

[2:04:25] Trustee Patrick: then this will be the tricky part.

[2:04:27] Trustee Patrick: If we have three volunteers, that's great.

[2:04:30] Trustee Patrick: If we have more than three volunteers,

[2:04:31] Trustee Patrick: we'll have to send two of you off to arm wrestle.

[2:04:35] Trustee Patrick: Do we have volunteers that would want to be

[2:04:37] Trustee Patrick: on the working group?

[2:04:40] Trustee Patrick: I saw Trustee Leroni, Trustee Elliott,

[2:04:46] Trustee Patrick: Elliot, Trustee Allen.

[2:04:51] Voice 9: And so anyone else? Everyone happy? I

[2:04:57] Voice 18: think that's

[2:04:59] Trustee Patrick: great. So

[2:05:02] Trustee Patrick: if we, if you could get the, it looks like without, no one's shaking their head. So we

[2:05:06] Trustee Patrick: have Trustee Allen, Trustee Leroni, sorry, Trustee Graham, are you, oh, you're going to

[2:05:13] Trustee Patrick: second the motion. All right. He's

[2:05:15] Trustee Patrick: locking them in. So we had Trustee Elliot, Trustee Allen,

[2:05:18] Trustee Patrick: and trustee laroni were we just need to add that in there chloe you got them oh you did you were

[2:05:25] Trustee Patrick: just you're at the bottom she's great all right do we have any discussion on this motion not seeing

[2:05:35] Voice 9: any i'll call the vote please raise your electronic hands i think i'm seeing

[2:05:47] Trustee Patrick: everybody's hands up

[2:05:49] Trustee Patrick: which is fantastic um so i believe that is carried unanimously i think but let me just double check

[2:05:57] Trustee Patrick: was there anyone opposed that i missed i

[2:06:03] Voice 9: did not so that's great thank

[2:06:08] Trustee Patrick: you everyone i think that

[2:06:09] Trustee Patrick: would be great um and i look forward to hearing your feedback and now we know trustee allen's

[2:06:15] Trustee Patrick: already got all that material so wow okay uh trustee allen yeah

[2:06:20] Voice 11: i'm just wondering about a

[2:06:21] Voice 11: process here so when does this group meet do we just add heart together do we have a staff member

[2:06:27] Voice 11: how's this going to go do we wait till our may meeting nope

[2:06:31] Trustee Patrick: that's to prepare for the may meeting

[2:06:37] Voice 16: The way I understand it is there are other resolutions to be discussed, but this is following

[2:06:44] Voice 16: the update of the Islands Trust Community Housing Toolkit that staff are working on,

[2:06:47] Voice 16: and that we're having a staff forum in one month on March 1st.

[2:06:51] Voice 16: So I'd expect a couple meetings between March 1st and the May meeting, presumably, when

[2:06:57] Voice 16: you're having the in-person meeting.

[2:06:59] Voice 16: so it's to evaluate what staff have collated and for this working group to review that to see if

[2:07:06] Voice 16: there's anything that missing that we have enough time to address so that you're prepared for your

[2:07:11] Voice 16: may meeting assuming again that's when the your in-person meeting is i assume you've all responded

[2:07:17] Voice 16: to the poll that chloe has sent out for uh that meeting so i look forward to that meeting so

[2:07:22] Voice 16: that's my assumption it's it's somewhere between march 1st and your may meeting yeah march 2nd

[2:07:28] Trustee Patrick: I know I'm comfortable and I'll look to the other trustees that that this group could work with staff to figure that out and we, if that's all right with everyone, anyone opposed to that.

[2:07:40] Trustee Patrick: Not seeing any so the three of you are on your own to work with staff to figure out how you'd like to do that so I'm grateful for you stepping up and look, look forward to your work, trustee Alan.

[2:07:52] Trustee Patrick: sorry

[2:07:52] Voice 11: one more thing um are we going to be able to get a break at 12 do we have a yes

[2:07:56] Voice 11: lunch break

[2:07:57] Voice 11: what time and i

[2:07:58] Trustee Patrick: was just going to take a look at if we could finish this staff report i thought

[2:08:01] Trustee Patrick: that would be a good time does that work for everyone all right excellent um the motions that

[2:08:07] Trustee Patrick: are before us then is uh the first one do do we would we still make these motions i think the

[2:08:14] Trustee Patrick: second one would have could be deferred because of the working group if i understand correctly

[2:08:20] Trustee Patrick: looking for staff direction trustee graham oh

[2:08:25] Voice 17: sorry chair i was jumping to you

[2:08:27] Trustee Patrick: were just going

[2:08:28] Trustee Patrick: to make the motion so

[2:08:28] Voice 17: yes i

[2:08:30] Trustee Patrick: believe the first one is needed and then i'm wondering if the second one

[2:08:33] Trustee Patrick: is somewhat deferred by our working group i'm

[2:08:37] Voice 17: happy to make the first one and then we can discuss

[2:08:38] Voice 17: all

[2:08:39] Trustee Patrick: right go go

[2:08:39] Voice 17: for it so i move that the regional planning committee recommends staff schedule a

[2:08:44] Voice 17: staff-led online education session focusing on housing challenges and solutions for trust council

[2:08:49] Voice 17: following the update of the islands trust community housing toolkit is

[2:08:54] Trustee Patrick: there a second

[2:08:57] Trustee Patrick: trustee allen any sorry yeah well trustee allen someone else beats it's too much screen

[2:09:03] Trustee Patrick: stuff here um good uh is there any discussion not

[2:09:11] Voice 9: i'll call a vote all those in favor

[2:09:13] Voice 9: any opposed up right over your hands

[2:09:25] Trustee Patrick: any opposed oh that was all in favor so that is carried

[2:09:32] Trustee Patrick: Now, again, I'll look to, is the second motion necessary if the working group is going to be providing some feedback?

[2:09:41] Voice 16: I'm going to ask Planner Chadwick. She's the mastermind behind these things.

[2:09:46] Voice 19: I would say not necessarily. Again, I mean, that was just, that was specifically responding to the previous resolution.

[2:09:55] Voice 19: Correct.

[2:09:56] Voice 19: Yeah.

[2:09:57] Trustee Patrick: Yeah, I think that the working group kind of takes care of that second motion.

[2:10:02] Trustee Patrick: motion trustee allen yeah

[2:10:05] Voice 11: i was just gonna agree it's just gonna fall because of what trustee

[2:10:07] Voice 11: elliott said regarding you know is it advocacy is it round table where the particular motion

[2:10:12] Voice 11: is worded and we might want to change that yeah super

[2:10:16] Trustee Patrick: so then that means we've completed this

[2:10:20] Trustee Patrick: staff report i believe and everyone's hungry how much time are we going to take for a break

[2:10:25] Trustee Patrick: break so what is it uh 12 13 should we go to a quarter to one does that work for one a half an

[2:10:36] Trustee Patrick: hour i'm seeing thumbs up so we'll break until 12 45 all right then everyone enjoy uh enjoy some

[2:10:47] Voice 9: moments away all right bye

[2:41:50] Voice 9: Welcome back. I'm seeing a few people come back. Let's make sure everybody is here. Sam has video

[2:42:01] Voice 9: now. I'm looking

[2:42:05] Voice 7: forward to turn it off to try and maintain my bandwidth, but good to see you here.

[2:42:13] Trustee Patrick: And we're all looking forward to Denman having high speed internet service.

[2:42:19] Trustee Patrick: I thought

[2:42:20] Trustee Patrick: that's going to be a party. All right.

[2:42:25] Voice 7: There are other alternatives that I could get for

[2:42:27] Voice 7: this property we moved and we're using the same system as before but unfortunately that would

[2:42:32] Voice 7: require signing a two-year contract would tell us which i'm loathe to do uh

[2:42:37] Trustee Patrick: not when you've got

[2:42:38] Trustee Patrick: high-speed internet right on your doorstep all right uh looks like is everyone back i'm just

[2:42:47] Voice 9: trying to make sure we're all here director sermac are you here there

[2:42:59] Trustee Patrick: he is good just making

[2:43:01] Trustee Patrick: making sure the staff are here and ready to proceed.

[2:43:04] Trustee Patrick: So I guess we'll keep things moving.

[2:43:06] Trustee Patrick: I really want to thank everyone for a productive pre-lunch session.

[2:43:11] Trustee Patrick: And we'll keep moving.

[2:43:13] Trustee Patrick: So the next item on our agenda is LTC Project Prioritization,

[2:43:22] Trustee Patrick: item 8.1 on page 30 of the agenda package.

[2:43:26] Trustee Patrick: And who will be making that report?

[2:43:29] Trustee Patrick: I will, Chair.

[2:43:31] Trustee Patrick: All right over to you.

[2:43:32] Voice 12: Thank you chair so I'll just preface by saying I've kind of stepped into

[2:43:38] Voice 12: the the shoes of Heather Cower in supporting the regional planning team. She did a lot of great

[2:43:46] Voice 12: work last term and got policies.

[2:43:49] Trustee Patrick: Hey Robert before you go too far I you should probably introduce

[2:43:52] Trustee Patrick: yourself maybe so all trustees know you but there there's some new faces here too.

[2:43:56] Voice 12: So I'm Robert

[2:43:57] Voice 12: Kojima. I'm the regional planning manager for the southern team and so Renee's the new regional

[2:44:05] Voice 12: planning manager for the northern team and Chris Hutton's my colleague on Salisbury. There's three

[2:44:11] Voice 12: of us in the organization. Thank you. Thanks. Yeah and as I was saying Heather Cower was the

[2:44:17] Voice 12: regional planning manager for the northern region last term and she just left left us recently.

[2:44:22] Voice 12: recently. She did a lot of work to get the policies in place and to get the regional

[2:44:29] Voice 12: planning team concept developed to the place where it is now. So I've picked up on her

[2:44:35] Voice 12: work. And so the purpose of the briefing is to provide an update to the regional planning

[2:44:39] Voice 12: committee on the implementation of some key elements of the policy that were amended by

[2:44:47] Voice 12: by Trust Council late last term,

[2:44:49] Voice 12: specifically those related to major LTC projects

[2:44:52] Voice 12: and the regional planning team.

[2:44:54] Voice 12: So the Trust Council policies in question

[2:44:58] Voice 12: require the establishment of checklists and criteria

[2:45:02] Voice 12: associated with these major LTC projects.

[2:45:06] Voice 12: So like I said, some significant amendments were made

[2:45:09] Voice 12: in late 2022 by Trust Council to the policies,

[2:45:15] Voice 12: including establishing a regional planning team and this sort of key new approach of

[2:45:21] Voice 12: distinguishing minor LTC projects which would be managed by your assigned island planner

[2:45:27] Voice 12: for major LTC projects which would be managed by the regional planning team or supported by

[2:45:33] Voice 12: the regional planning team and funded through business cases approved by trust council and

[2:45:39] Voice 12: and recommended by regional planning committee.

[2:45:42] Voice 12: So specifically the policies established

[2:45:46] Voice 12: that staff would create a checklist

[2:45:48] Voice 12: of the health of OCPs and land use bylaws.

[2:45:52] Voice 12: And so that's attached as attachment one to this briefing.

[2:45:58] Voice 12: And the next step for that is to populate the attachments

[2:46:04] Voice 12: for all go through all the OCPs and LEBs.

[2:46:07] Voice 12: And some of this work has been done already

[2:46:08] Voice 12: But go through all the OCPs and LUBs in the trust area and populate those fields in that document.

[2:46:17] Voice 12: And so this would be this monitoring of the health, or if you want to call it the health, the status of the current OCPs and LUBs.

[2:46:27] Voice 12: And so that was one of the policy requirements that was adopted by Trust Council.

[2:46:32] Voice 12: The second is to develop some criteria for evaluation and prioritization of major LTC projects. So that's the second attachment to the briefing.

[2:46:44] Voice 12: And so this establishes in the columns and some criteria.

[2:46:50] Voice 12: And so this would be a situation where next year, like for the following fiscal year, as LTCs put forward their business cases, we would use this as a lens for those business cases.

[2:47:12] Voice 12: and then the Regional Planning Committee would use this

[2:47:16] Voice 12: to inform their recommendations

[2:47:19] Voice 12: on which projects should be prioritized.

[2:47:22] Voice 12: Now, it may be a situation like this year

[2:47:24] Voice 12: where there's a relatively small number

[2:47:29] Voice 12: of major projects being proposed

[2:47:31] Voice 12: and the Regional Planning Team can support them all

[2:47:36] Voice 12: and the Regional Planning Committee supports them all.

[2:47:38] Voice 12: um this is also the third item is a timeline um for submission and evaluation of business cases

[2:47:46] Voice 12: and that's in the briefing on the second page third page third page of the briefing um sorry

[2:47:55] Voice 12: fourth page of the briefing so that is page 33 of the agenda package and this just outlines the

[2:48:01] Voice 12: the sort of general timeline for advancing business cases

[2:48:06] Voice 12: through the process to get them approved

[2:48:10] Voice 12: for the following fiscal year.

[2:48:12] Voice 12: And then the fourth item is the monitoring status

[2:48:17] Voice 12: of ongoing major projects.

[2:48:19] Voice 12: So that's the third attachment to the briefing.

[2:48:24] Voice 12: And so this shows the current projects

[2:48:28] Voice 12: that are being or would be supported by the regional planning team and the status of them, what sort of stage they're at, if there's a budget allocation for them, what the budget request that's currently in process is, and a rough estimate of how many planner hours

[2:48:53] Voice 12: hours would be expected for the one for the fiscal year to carry out that work and who's

[2:49:02] Voice 12: going to manage these projects so the current planning team is wouldn't say it's fully staffed

[2:49:07] Voice 12: so it's expected to be three full-time equivalents and we don't quite have that yet but we've got

[2:49:16] Voice 12: the staff who we hope and expect and anticipate would be able to support the number of projects

[2:49:23] Voice 12: that are currently proposed and so that's under the project manager column in the table

[2:49:30] Voice 12: the next steps are like I said to populate the OCP monitoring or health document go through the

[2:49:39] Voice 12: the OCPs and LUBs and check the status of them.

[2:49:43] Voice 12: And then also to develop a model timeline

[2:49:48] Voice 12: for reviewing major projects.

[2:49:50] Voice 12: So kind of flesh out what the standard approach would be

[2:49:54] Voice 12: for major projects to give trust committees

[2:49:59] Voice 12: sort of a baseline for how to proceed with major projects.

[2:50:07] Voice 12: So that's the briefing.

[2:50:09] Voice 12: welcome any comments or questions or suggestions on how to improve or add to these documents

[2:50:18] Voice 12: because at least you know these will be documents that staff will be reporting back to the regional

[2:50:23] Voice 12: planning committee on regularly thank

[2:50:26] Trustee Patrick: you very much um rpm kojima and i see uh trustee allen's

[2:50:30] Trustee Patrick: hands raised yes

[2:50:32] Voice 11: thank you chair hi robert i was just wondering um in that matrix when it's

[2:50:38] Voice 11: questioning an auxiliary report is that we're wondering a third-party contractor is that what it

[2:50:43] Voice 11: auxiliary support is referring to no

[2:50:46] Voice 12: an auxiliary is someone we hire under that category of auxiliary

[2:50:51] Voice 12: so i think narissa mentioned this as in one of the earlier presentations so we're trying to develop a

[2:50:56] Voice 12: list of what we call as and when planners so these are people who've worked for us in the past

[2:51:02] Voice 12: primarily, sort of familiar with the Islands Trust. So we've got Jason Yeomans who's worked

[2:51:08] Voice 12: on Salt Spring, who's doing some work for us now as an auxiliary rather than as a consultant.

[2:51:14] Voice 12: And we have a former Islands Trust senior planner who's moved on to the province a number of years

[2:51:21] Voice 12: ago and is just retiring this year and may be available to do some work on an as-and-when

[2:51:26] Voice 12: basis. So the idea is we would bring in an auxiliary if needed to backfill to have current

[2:51:34] Voice 12: staff devote more time to these projects. This is where we're currently understaffed,

[2:51:44] Voice 12: like particularly in the northern team, where we currently have a couple of vacancies or one

[2:51:48] Voice 12: and a half vacancies in the northern team. So it's an option. I'm just

[2:51:51] Voice 11: curious, one more question if

[2:51:52] Voice 11: if I could ask these in the matrix,

[2:51:56] Voice 11: are those all full on complete reviews or were they somewhere just target

[2:52:01] Voice 11: reviews on specific issues? Is that any way to quantify?

[2:52:07] Voice 12: Sorry, which, which one are you looking at?

[2:52:09] Voice 11: Any of those lists in terms of when you look at, you know, Gambier 2011,

[2:52:13] Voice 11: was that now they're doing a sort of target review now,

[2:52:16] Voice 11: like we are in Hornby,

[2:52:17] Voice 11: but it's not a full on blown out giant whole big review.

[2:52:22] Voice 11: view so the ones that are all in that list are they all full-on big or can they be broken down

[2:52:28] Voice 11: into targeted ones versus complete oh

[2:52:34] Voice 12: you mean like a like a complete ocplub rewrite yeah yeah

[2:52:38] Voice 12: yeah uh no i think they're all targeted all of those projects are targeted maybe with the

[2:52:43] Voice 12: exception of gabriola but yeah if that's something yeah that's another column we could add as well

[2:52:50] Voice 12: to give some more specificity to the projects okay any

[2:52:59] Trustee Patrick: other questions well people are stewing

[2:53:04] Trustee Patrick: and thinking i have one uh my sort of the health the matrix as it sits is sort of like the health

[2:53:10] Trustee Patrick: of the document how is the health of the community factored in um because that's one of the comments

[2:53:15] Trustee Patrick: that's in annex one of the governance report is sort of the the need for uh you know i look at

[2:53:20] Trustee Patrick: the non-market change information that we just got clearly some islands probably have a lot more

[2:53:25] Trustee Patrick: pressure than others um how is that factored in right

[2:53:31] Voice 12: yeah that i mean that could be something

[2:53:32] Voice 12: we could add over time i'm thinking of perhaps using the housing needs assessment um data as

[2:53:39] Voice 12: one criteria um to incorporate into that um others might be hard to quantify exactly into something

[2:53:49] Voice 12: something like this through

[2:53:53] Voice 16: the madam chair if i may there's other data that we identified as well

[2:53:57] Voice 16: and especially from the conservancy and they have a pretty good island profiles that are available

[2:54:03] Voice 16: for each island and if you don't know about those i really encourage you to look them up

[2:54:07] Voice 16: and in there there's some target um uh some targets such as a percentage of protected areas

[2:54:15] Voice 16: is and and so on and so forth so that may be partially answer your question to look into the

[2:54:21] Voice 16: future and to say you know not just what's the health of the document but what's the health of

[2:54:25] Voice 16: the community and the health of the goals the strategic goals in terms at least from the

[2:54:30] Voice 16: conservancy perspective all

[2:54:34] Voice 9: right any other questions well you're getting let off the hook

[2:54:43] Voice 9: rather easy

[2:54:44] Trustee Patrick: here robert if

[2:54:48] Voice 12: anyone has any thoughts later on feel free to email them to me about you

[2:54:53] Voice 12: you know, additional things we can include in these documents that would help you.

[2:54:57] Voice 9: All right. Okay.

[2:55:03] Trustee Patrick: Well, I see trustee Boland. Sorry, I rattled another question.

[2:55:07] Trustee Patrick: No,

[2:55:07] Voice 2: sorry. This is more generic. It's that I really like these briefings. And,

[2:55:13] Voice 2: but I struggle to find them when the only place we see them as in agendas.

[2:55:18] Voice 2: And, you know, I would recommend that documents such as this or put in a standalone place with

[2:55:27] Voice 2: proper you know titles and numbering so that we can reference them on an as needed basis because

[2:55:34] Voice 2: most of the valuable documents that I reference sometimes I kind of extract them from the pdfs

[2:55:41] Voice 2: of the entire agenda and in an attempt to kind of gather them or I scratch my head to think you know

[2:55:48] Voice 2: where did I see that so I would really welcome that and maybe you could make a start with

[2:55:54] Voice 2: something like this because it's incredibly useful and incredibly difficult to find

[2:55:59] Voice 2: on an ad hoc basis and if it occurs in another agenda it will have a different page number just

[2:56:06] Voice 2: to point that out as an additional problem so thank you it's really good document thank you

[2:56:11] Voice 2: for your help thanks

[2:56:12] Trustee Patrick: thank you i think the document management idea i think that's something

[2:56:21] Trustee Patrick: we all have to look at as we go forward just to make sure we have

[2:56:24] Voice 9: the information we need

[2:56:25] Voice 9: I

[2:56:29] Trustee Patrick: think probably a good way to do that sometimes is have a staff person pretend, you know, have given the same access of a trustee and see how you find things, because I think that would be a good perspective.

[2:56:44] Trustee Patrick: All right.

[2:56:46] Trustee Patrick: If we don't have any other questions on that, we will move on to the next item, which is item 8.2, review of funding requests on page 37.

[2:56:58] Trustee Patrick: And who's going to do that conversation?

[2:57:05] Voice 9: Pardon me, I could do that, Madam Chair.

[2:57:07] Trustee Patrick: Okay.

[2:57:08] Voice 16: Sure.

[2:57:09] Voice 16: So this was primarily crafted by the Director of Financial Planning Services, but I did

[2:57:15] Voice 16: alter it, hence why I put my name at the bottom of it.

[2:57:18] Voice 16: Just softened the language a little bit and made it more what I thought was applicable

[2:57:22] Voice 16: to RPC.

[2:57:24] Voice 16: So I apologize if there's a little bit of difference between the various committees

[2:57:27] Voice 16: who got this.

[2:57:27] Voice 16: This was all very sort of last minute and trying to get it to you and make sure it's

[2:57:31] Voice 16: workable.

[2:57:31] Voice 16: So if there's any questions, I welcome them.

[2:57:34] Voice 16: So I believe it was Trustee Boland who may be able to speak to most of this,

[2:57:39] Voice 16: as it was her resolution that got the ball rolling at FPC.

[2:57:43] Voice 16: But long story short, they requested that the Regional Planning Committee reconsider its business cases,

[2:57:51] Voice 16: presumably with the goal to find savings where they can be found.

[2:57:57] Voice 16: And so you have that request from the Financial Planning Committee.

[2:58:01] Voice 16: i imagine that trustee boland would like to speak more to that as the author of that

[2:58:06] Voice 16: hold on and then um and so what what did we put forward was we just forwarded the list that uh

[2:58:13] Voice 16: financial planning committee forwarded to this group and in terms of staff comments um you've

[2:58:20] Voice 16: already discussed the financial or the financial water that makes no sense the fresh water

[2:58:25] Voice 16: sustainability strategy and you have previously discussed at your last meeting after financial

[2:58:31] Voice 16: Planning Committee asked you to look at your stuff at the co-op position. So those are the two key

[2:58:36] Voice 16: things here. So as it stands now, the Regional Planning Committee is forwarding the business

[2:58:43] Voice 16: case with your support to the Financial Planning Committee to support the co-op position and the

[2:58:47] Voice 16: $10,000 business case for the Freshwater Sustainability Project. Otherwise, you're asked

[2:58:53] Voice 16: to have a look and here it is uh

[2:58:56] Trustee Patrick: trustee trustee sir i'm going to say it again

[2:58:59] Trustee Patrick: rpm director sir mac i'll get your title hey you um so can you just review the so the the 50 we had

[2:59:10] Trustee Patrick: a fifty thousand dollar parking uh number would would that now be like ten thousand less is that

[2:59:16] Trustee Patrick: 40 or is that in addition to the ten thousand that we just talked about so there's a we have

[2:59:22] Trustee Patrick: of $50,000. And then what's our operational cost that's in the budget for meetings? Do you know?

[2:59:29] Voice 16: You're challenging me. So I'll answer the order I know is the $10,000 has been specified. I haven't

[2:59:41] Voice 16: seen a resolution from the Regional Planning Committee to reconsider the $50,000 placeholder,

[2:59:47] Voice 16: as you put it. So it's a great question. I don't want to assume anything, but I think

[2:59:52] Voice 16: the group here should make clear what they would like to do with that placeholder,

[2:59:56] Voice 16: whether to ask for it to be $40,000 or none at all.

[3:00:00] Voice 16: So I encourage you to have that discussion.

[3:00:03] Voice 16: And then the last question was, oh, see, I already missed it.

[3:00:06] Trustee Patrick: The operating

[3:00:07] Trustee Patrick: budget for our meetings.

[3:00:11] Voice 16: Right.

[3:00:12] Voice 16: I don't have that number precisely before me, but while you deliberate,

[3:00:16] Voice 16: I'll go look for it.

[3:00:17] Voice 16: But I understand that budgeting is for one in-person meeting.

[3:00:20] Voice 16: That's, that's basically what it's based on.

[3:00:22] Voice 16: So if that helps

[3:00:23] Voice 16: reach your conclusion, then I can avoid looking for a number.

[3:00:26] Voice 16: I find finding financial stuff very difficult.

[3:00:28] Trustee Patrick: Right.

[3:00:29] Trustee Patrick: No, thank you for that.

[3:00:30] Trustee Patrick: um trustee bowman uh

[3:00:34] Voice 2: just a bit a bit of context around this because you know it was um first of

[3:00:39] Voice 2: all the financial planning committee has received draft budgets um because of the squeezed timeline

[3:00:45] Voice 2: um the financial planning committee received the budgets three to five days before they met

[3:00:53] Voice 2: so you know the preparation of material and review was obviously in a squeezed timeline

[3:00:59] Voice 2: timeline and i literally put this together in the few days before the last financial planning

[3:01:06] Voice 2: committee meeting as an attempt to kind of get an overview rather than page by page by page through

[3:01:12] Voice 2: you know the the content of the the agenda as a whole if i go to the director's comments on page

[3:01:20] Voice 2: 38 and the staff reviewed the list there were a number of um comments made and i i accept all of

[3:01:27] Voice 2: those the the day of the financial planning committee when it was agreed or suggested

[3:01:32] Voice 2: that this would go out to each committee for review that was a thursday and i mistakenly

[3:01:40] Voice 2: thought we would have time to make some corrections but in fact it had to go out that night

[3:01:45] Voice 2: to the governance committee meeting for the following day so i woke up the following morning

[3:01:50] Voice 2: and it was hard-coded so I accept all of those corrections the estimated staff hours number

[3:01:57] Voice 2: three down for trust area services that's partially correct and partially not correct

[3:02:04] Voice 2: I did speak to Claire so for instance history and heritage funding grant I that 100 hours is wrong

[3:02:12] Voice 2: and should be removed but the others actually did come from the business case but she wants

[3:02:18] Voice 2: to make the point that she's still working on those estimates but they're sort of ballpark

[3:02:24] Voice 2: figures just to kind of concentrate the mind um yes 500 50 000 was a bookmark for regional planning

[3:02:33] Voice 2: as a whole and and within that was the business case for um fresh water so arguably that 10 000

[3:02:43] Voice 2: is gone from that 50,000, but the rest should still be discussed. So that's all I wanted to

[3:02:50] Voice 2: say, just that it was an attempt to give people an overview and generate kind of some kind of

[3:02:57] Voice 2: focused discussion in the short time frame we have. Thanks.

[3:03:01] Trustee Patrick: All right. Thank you very much.

[3:03:03] Trustee Patrick: Trustees, any comments or thoughts on budget to provide back to the Financial Planning Committee?

[3:03:13] Trustee Patrick: i guess if we if we could agree that the it's a 40 or do we agree that the the number we're

[3:03:21] Trustee Patrick: talking about is 40 000 as a placeholder um i guess it's either 40 or 50 but um that's so it's

[3:03:28] Trustee Patrick: not substantially different we can just say the placeholder um are there thoughts on uh retaining

[3:03:34] Trustee Patrick: that or not i can tell you at the the governance committee had the same request what it did was it

[3:03:41] Trustee Patrick: it increased its operational budget so that it could meet an additional one or two times in

[3:03:47] Trustee Patrick: person. And it reduced its ask on the, or, you know, I think it had 15,000. They removed the

[3:03:57] Trustee Patrick: 15, but upped their operational budget a little bit to allow for more in-person meetings.

[3:04:04] Voice 9: What would you like to do? Uh-oh, somebody had sugar for their

[3:04:14] Trustee Patrick: lunch. We're having a crash here.

[3:04:17] Voice 9: or not not

[3:04:19] Trustee Patrick: enough sugar okay

[3:04:21] Voice 9: any thoughts trustee bolin just

[3:04:28] Voice 2: an additional point of information

[3:04:30] Voice 2: um in that sheet it's color-coded according to whether it comes from the surplus or from taxes

[3:04:39] Voice 2: um it is possible through the rest of the year if a business case is created made a justification

[3:04:46] Voice 2: to make a request to use the surplus fund um you know i've i've confirmed that with julia

[3:04:55] Voice 2: um and at the moment in the current budget it's just worth stating that we're a hundred thousand

[3:05:03] Voice 2: um over the amount that's actually we're allowed to withdraw from the surplus fund

[3:05:11] Voice 2: That changes a little because as the year ends and more funds go into the surplus fund.

[3:05:17] Voice 2: So it's a kind of a dynamic situation.

[3:05:20] Voice 2: But as of the Financial Planning Committee meeting, one of the things that Julia flagged was if we were 100,000 over in the surplus.

[3:05:32] Voice 2: surplus. Having said that, there are a number of items in yellow which arguably could go before

[3:05:41] Voice 2: regional planning. A regional planning project would be in danger, in my view. That's my opinion.

[3:05:51] Voice 2: Okay.

[3:05:52] Trustee Patrick: Thank you very much. Trustee Allen?

[3:05:55] Voice 11: I guess I'm kind of confused here. Maybe that's why

[3:05:58] Voice 11: why there's a a group pregnant pause here but um or silence but i this is a briefing so i'm not

[3:06:04] Voice 11: sure why we're having to make a decision on this particular report

[3:06:10] Trustee Patrick: i think it's it's up to us uh

[3:06:11] Trustee Patrick: it was a request from financial planning committee to just rethink your budget one more time please

[3:06:17] Trustee Patrick: um that that was how i would see it as sort of a plea for help um if if there's you know i think

[3:06:25] Trustee Patrick: they're hinting that they're prepared to either make some stronger suggestions themselves and

[3:06:31] Trustee Patrick: just looking for direction i think maybe i'm gone too far to say they're hinting but i don't know

[3:06:37] Trustee Patrick: i see uh trustee graham thank

[3:06:44] Voice 17: you chair well it it does seem reasonable now to reduce the

[3:06:48] Voice 17: placeholder to 40 000 considering we've reduced the ask um and that's a start anyway that that

[3:06:55] Voice 17: That certainly helps financial planning committee,

[3:06:58] Voice 17: which I sit on to do the impossible.

[3:07:01] Voice 17: Thank you.

[3:07:03] Trustee Patrick: Yes.

[3:07:05] Trustee Patrick: And I think the, you know,

[3:07:06] Trustee Patrick: so it is the idea of a placeholder

[3:07:09] Trustee Patrick: does allow us to have that money.

[3:07:12] Trustee Patrick: If we think of annex one in the governance report

[3:07:15] Trustee Patrick: and we think of the projects

[3:07:17] Trustee Patrick: that we're about to discuss in a little bit here

[3:07:19] Trustee Patrick: into our May meeting

[3:07:23] Trustee Patrick: is to have those funds held for a priority that we want to set for next year that might be different

[3:07:32] Trustee Patrick: trustee allen sorry

[3:07:35] Voice 11: i just want to follow up with may read um sorry uh trustee boland but you say

[3:07:40] Voice 11: they're color-coded but there's no reference to what which color is means what in the report or

[3:07:46] Voice 11: I've missed it somewhere.

[3:07:50] Voice 2: So if you look in the one of the central columns is source and you'll

[3:07:57] Voice 2: see that your surplus the first section that's the surplus fund is the source and then further

[3:08:08] Voice 2: on it's taxes. That has an impact of course when you sum the whole thing up in terms of the tax

[3:08:17] Voice 2: ask because you don't ask for increased taxes to support your surplus fund and the other thing i

[3:08:26] Voice 2: just quickly mention is that there are two items in here for regional planning one is the um

[3:08:33] Voice 2: freshwater co-op student which we have really implicitly approved by approving the um the water

[3:08:43] Voice 2: communications portal work because they're an intrinsic part of that so

[3:08:49] Voice 2: uh third pink from the bottom is the freshwater technical coordinator uh co-op student and but

[3:09:00] Voice 2: we should explicitly uh say that if we want or just leave it i suppose and then indeed the other

[3:09:06] Voice 2: item is the remaining 40,000 as bookmark. Do we want 40,000? Do we want less? And assume that

[3:09:16] Voice 2: if we need more, we can apply to the surplus fund for it, given that we don't have a specific plan

[3:09:26] Voice 2: yet. Is

[3:09:30] Trustee Patrick: that okay? Yes. I think that's my understanding is, I mean, that we did endorse

[3:09:36] Trustee Patrick: the uh student last time um and then the 10 000 so the what's on the floor is the the the

[3:09:44] Trustee Patrick: placeholder which i think we've got general agreement i'm hearing nobody say no to calling

[3:09:49] Trustee Patrick: it 40 000 um the question is are we

[3:09:55] Voice 9: satisfied with we do we want to maintain that did we oh

[3:10:07] Voice 9: Oh, sorry, Madam Chair.

[3:10:08] Voice 3: Trustee Elliott.

[3:10:10] Voice 3: Did we hear from all the LTCs?

[3:10:14] Voice 3: Oops.

[3:10:16] Voice 3: I think your question

[3:10:17] Voice 3: was, did we hear

[3:10:17] Trustee Patrick: from all the LTCs?

[3:10:20] Voice 3: Denman

[3:10:20] Trustee Patrick: is the holdout that has not met yet.

[3:10:22] Trustee Patrick: I'm taking it.

[3:10:23] Voice 3: Denman hasn't met yet.

[3:10:24] Voice 3: Okay.

[3:10:26] Voice 3: Yeah.

[3:10:27] Voice 3: I mean, I think the business cases are fairly well supported.

[3:10:33] Voice 3: But yeah, so I was just asking, do we have all the information?

[3:10:38] Voice 9: about that may i say something please

[3:10:44] Voice 2: yes please trustee uh trustee ellis i this is separate from

[3:10:49] Voice 2: those project business cases uh those aren't in this list at all because they were very adequately

[3:10:57] Voice 2: dealt with and uh so that those that project money isn't in this list at all this is a separate part

[3:11:05] Voice 2: lot of money just in case there's some um you know lack of clarity about that thanks how

[3:11:13] Trustee Patrick: about we just

[3:11:14] Trustee Patrick: do a straw poll so it's not a motion can i do a straw poll or do we want to hold on to the 40,000

[3:11:20] Trustee Patrick: placeholder if you want to hold on to the 40,000 placeholder in the budget raise your hand this is

[3:11:26] Trustee Patrick: your chance just this is a straw poll just say you want the 40,000 raise your hand seeing a lot

[3:11:37] Voice 9: lot of hands

[3:11:38] Trustee Patrick: come up i'll reduce it to remove your hands is there anyone who feels strongly

[3:11:44] Trustee Patrick: that they do not want the 40 000 held as a placeholder trustee bolin so trustee bolin you

[3:11:52] Trustee Patrick: can tell us an end trustee graham so just tell us why why and what you and propose an alternative

[3:11:59] Trustee Patrick: so

[3:12:01] Voice 2: i would be more comfortable with reducing it to something that is truly a placeholder like

[3:12:08] Voice 2: like 10,000, with the option to come up with a business case

[3:12:12] Voice 2: even before the March Trust Council meeting or later in the year

[3:12:16] Voice 2: and apply for more funding if required.

[3:12:20] Trustee Patrick: Well, we won't be meeting until after, so that's the challenge.

[3:12:23] Trustee Patrick: Okay, so that's your proposal is to reduce to 10.

[3:12:27] Trustee Patrick: Trustee Graham?

[3:12:29] Voice 17: It does send a message to our constituents, the taxpayers,

[3:12:34] Voice 17: the people that pay for all this wonderful work,

[3:12:37] Voice 17: to show that we're not being irresponsible for their money, perhaps. Placeholders don't really

[3:12:45] Voice 17: mean anything other than someone says, well, gosh, there's a whole bunch of money sitting

[3:12:50] Voice 17: there and they don't really know what to do with it. And it's that perception that I think we want

[3:12:54] Voice 17: to avoid always. That's why we have business cases to support asks of our constituents to

[3:12:59] Voice 17: reach into their pockets and pay more money. That just seems reasonable. And there is an

[3:13:03] Voice 17: an expectation that there will be a increase in the funds available. I don't think there's ever

[3:13:08] Voice 17: been a term when we spent everything that we said we were going to spend. So I'm looking forward to

[3:13:14] Voice 17: having a surplus that regional planning can draw on should a business case come towards the

[3:13:20] Voice 17: committee. Did you have a proposed number then? Well, thank you, Chair. I would not have a

[3:13:29] Voice 17: placeholder then that i guess would go to zero so you're you're suggesting zero all right trustee

[3:13:36] Voice 3: elliot well i think we need to go back a little bit and remember how many cuts were done in that

[3:13:43] Voice 3: original financial planning meeting um the overall number for the major projects was around 450,000

[3:13:51] Voice 3: we capped that at 250 so essentially what we're saying is we're not going to have any money to

[3:13:58] Voice 3: work with and planning is the work of the trust. So I'm not comfortable with no money. I understand

[3:14:06] Voice 3: the fiscal restraints of this year. But if we are going to shake the bushes, I think we've already

[3:14:12] Voice 3: done a lot of cutting in regional and local planning. So just

[3:14:18] Voice 9: keep that in mind.

[3:14:25] Voice 9: And I

[3:14:26] Trustee Patrick: know the idea is that we will not do this again in the future. This is sort of the

[3:14:30] Trustee Patrick: the first year we're out we're halfway through a budget cycle um and we have a lot of work ahead

[3:14:37] Trustee Patrick: of us to do um so i guess you know that's we can either 40 we can do some historically it was a

[3:14:45] Trustee Patrick: placeholder set at 25 000 so the last regional planning committee said ah you've got

[3:14:52] Voice 9: a lot to do

[3:14:58] Voice 9: Trustee Cermak oh

[3:15:00] Trustee Patrick: I'm sorry you're sorry uh Director Cermak your hand was matching your

[3:15:07] Trustee Patrick: sunset please

[3:15:11] Voice 16: thank you Chair Patrick I just want to clarify and perhaps I don't need to but

[3:15:15] Voice 16: is I heard Trustee Elliott sort of again mentioned concern for the LTC projects and this is not that

[3:15:24] Voice 16: that. So LTC projects are not up for consideration. This is only for RPC. I suspect that she was

[3:15:31] Voice 16: just correlating the work that RPC does is very valuable to LTCs. So perhaps I'm misunderstanding,

[3:15:36] Voice 16: but I just wanted to make that absolutely clear. And I do hear from, especially Trustee

[3:15:40] Voice 16: Graham, a clear understanding that if, or if there's a, if there's no placeholder,

[3:15:48] Voice 16: there's still the mechanism whereby the RPC can request funding via the surplus that may

[3:15:53] Voice 16: may or may not be available. Just want to make those points clear. All right.

[3:16:01] Trustee Patrick: Well, if someone

[3:16:03] Trustee Patrick: wants to put a proposal on the table, Trustee Borthwick, go ahead.

[3:16:11] Voice 5: Yeah, just wanted to sort of

[3:16:14] Voice 5: kind

[3:16:15] Voice 7: of bounce off Trustee Graham's point. So yeah, I mean, I think a reserve, a placeholder

[3:16:24] Voice 7: fund is you know a very handy thing to have when you have the money and obviously like you say this

[3:16:31] Voice 7: is the first time that we're doing this and the plan is not to do this in the future do we have

[3:16:36] Voice 7: some specific examples of what we want to use that money for and if we do have this mechanism to

[3:16:44] Voice 7: withdraw money otherwise what's the real benefit in earmarking that money from financial planning

[3:16:51] Voice 7: planning committee i obviously i i get that if we don't earmark it it's more likely to disappear

[3:16:56] Voice 7: into other projects but i'd love to know what we think are the specific advantages of earmarking

[3:17:02] Voice 7: this money now as opposed to you know going by that sort of uh you know allowing for that um

[3:17:14] Voice 7: yeah just not creating sort of redundant uh placeholders i guess is is the thing if we if

[3:17:21] Voice 7: we know that there's a reason for it i think it's a great thing but i'd love to know what the

[3:17:25] Voice 7: specifics we're considering are no

[3:17:28] Trustee Patrick: thank you that'd be a question to staff if if we had an

[3:17:32] Trustee Patrick: approved placeholder of x dollars uh would this committee be able to direct that expenditure

[3:17:38] Trustee Patrick: and if it was zero and we need to get a draw from surplus to do something that's a trust council

[3:17:45] Trustee Patrick: decision yes

[3:17:49] Voice 16: so you would because there's no project charter you would have the rpc would

[3:17:54] Voice 16: would have to over a certain amount i believe that amount is 20 000 request trust council to

[3:17:59] Voice 16: sorry

[3:18:00] Trustee Patrick: i can't hear yep you're yeah you're hello

[3:18:03] Voice 16: there we go

[3:18:04] Voice 16: sorry about that yes the cat was

[3:18:06] Voice 16: rubbing my face okay so um it would that the placeholder would be then the rpc's uh budget

[3:18:14] Voice 16: but then when you go to expend it uh we would need a resolution clarifying what that use is

[3:18:20] Voice 16: and over a certain amount, and I believe that amount is $20,000, we need to get support for

[3:18:26] Voice 16: that. So it would basically allow by resolution, anything under $20,000, you can inform the

[3:18:31] Voice 16: executive committee how you're spending that money, anything over 20,000, and you would have

[3:18:35] Voice 16: to request that money because you don't have an attached business case. I hope that's as clear as

[3:18:40] Voice 16: mine.

[3:18:41] Trustee Patrick: No, that helps. So I think the real answer is if we have at least an amount of money that

[3:18:49] Trustee Patrick: we can direct expenditure it's at our time schedule versus waiting for a trust console

[3:18:56] Trustee Patrick: you know meeting to come up and and uh get

[3:19:00] Voice 9: their their uh you know to get it from surplus

[3:19:07] Voice 10: it

[3:19:07] Voice 16: would be much quicker everything goes faster yeah

[3:19:10] Trustee Patrick: faster if we had the money thank you for

[3:19:13] Trustee Patrick: making a shorter answer all right jesse borthwick uh

[3:19:17] Voice 7: yeah thank you uh thank you chair this is yeah

[3:19:20] Voice 7: Yeah, Stefan, maybe you can answer this.

[3:19:23] Voice 7: So I get that it's much easier for us to draw from that.

[3:19:28] Voice 7: Sorry, Director Cermak, I should be more formal.

[3:19:33] Voice 7: I get that it's easier to draw from that.

[3:19:36] Voice 7: If we're looking at 20,000 is what we could draw from that effectively immediately,

[3:19:42] Voice 7: immediately, um, what's the likelihood of having a project, um, that we would want to work, you know,

[3:19:51] Voice 7: make, go ahead on in that, in a, in that sort of faster timeframe. And like, so if, if historically

[3:19:58] Voice 7: the, the, the budget has been 25,000, I think you said chair, um, that, that puts us, we'd still

[3:20:06] Voice 7: have to run that by trust council if we wanted to do something that used the entirety of that

[3:20:09] Voice 7: that budget regardless, right? The

[3:20:11] Trustee Patrick: entirety of it, correct. It could be a subset.

[3:20:16] Voice 7: So why not request a number closer to that than the 40,000? I guess I'm trying to get

[3:20:26] Voice 7: what are the specific things we're anticipating wanting to go ahead with in that way, I guess,

[3:20:32] Voice 7: over the next year. Given we have this difficult financial year ahead of us, I think it does

[3:20:38] Voice 7: does behove us to, you know, be prepared to tighten the belt and work on those things.

[3:20:46] Voice 7: You know, if we've got to go back to trust counsel anyways, it shows that we're considering things,

[3:20:51] Voice 7: I think, to a greater degree. But yeah, do we have specific things that are going to

[3:20:57] Voice 7: require that money in that amount? I don't know if I'm making myself clear.

[3:21:01] Voice 7: No,

[3:21:01] Trustee Patrick: you do. You do. And I know I can't, I think the answer would be, we wouldn't know till after

[3:21:06] Trustee Patrick: our meeting in may if there's something that comes along that's you know strategically very

[3:21:11] Trustee Patrick: important that we think is of value to move quicker or later in the year as we begin to

[3:21:18] Trustee Patrick: to understand that more but i see um trustee luckham or ex-officio luckham i don't know

[3:21:26] Trustee Patrick: that's a hard word

[3:21:27] Trustee Luckham: yeah um well thank you and thank you for giving me the chance to speak

[3:21:31] Trustee Luckham: um i've been uh refraining from speaking because i think that the debate and the discussion

[3:21:38] Trustee Luckham: and create informing uh these this uh these decisions within the body of the of the committee

[3:21:44] Trustee Luckham: is really important however there's a notion going on here which i feel i just need to chime in on

[3:21:50] Trustee Luckham: and that we don't need and fair enough like what i've heard it's completely fair but just there's

[3:21:56] Trustee Luckham: another notion that i want to set that i think i would like to set straight with my understanding

[3:22:00] Trustee Luckham: is um is that if we need more money we'll just draw it out of surplus or we'll go to council

[3:22:08] Trustee Luckham: or ec or council and ask for it the trouble is is in as we as we've been described a tight

[3:22:13] Trustee Luckham: financial year all of the work throughout the entire trust is in that tight financial circles

[3:22:19] Trustee Luckham: not just rpc and so going and getting more money um is not necessarily just uh uh we just got to

[3:22:26] Trustee Luckham: ask for it and we'll get it because it has to as the financial process uh for creating the budget

[3:22:32] Trustee Luckham: should do is that it should take all of the interests of the honest trust into account to

[3:22:38] Trustee Luckham: in making its decisions about where it allocates its funding so it isn't necessarily a first come

[3:22:43] Trustee Luckham: first serve it needs to be looked at in light of what other activities are going on what other

[3:22:49] Trustee Luckham: needs there are and would then be judged by its merits against those other items as the business

[3:22:55] Trustee Luckham: cases are at ideally at financial planning committee so just wanted to and of course it's

[3:23:00] Trustee Luckham: that's why we have a budget is to say this is how much we might spend um uh for the work that we

[3:23:06] Trustee Luckham: need to do um and we don't go back to ask for changes um and it and indeed so that's just i

[3:23:12] Trustee Luckham: just wanted to flag that as it's not necessarily straightforward to get additional funding if

[3:23:17] Trustee Luckham: there's other competing resources thank

[3:23:20] Trustee Patrick: you does anyone wish to make a proposal or put a motion on

[3:23:24] Trustee Patrick: the floor so we have something to to debate or if we think we're ready for that or we can do it

[3:23:29] Trustee Patrick: through general consensus to sort of figure out a number uh trustee graham are you going to give it

[3:23:34] Trustee Patrick: a try certainly

[3:23:36] Voice 17: chair i will try and make a motion that requests regional planning committee to remove

[3:23:43] Voice 17: the placeholder for the budget year 2023 24 to zero all right before you probably needs more

[3:23:52] Voice 17: more words but that's yeah

[3:23:53] Trustee Patrick: before you before anyone seconds it let's give chloe a chance

[3:23:57] Trustee Patrick: yeah and um i always like to be able to not have to deal with amendments if we can avoid it

[3:24:03] Trustee Patrick: let's look at the

[3:24:04] Voice 9: language that's it works for

[3:24:14] Voice 17: me but if

[3:24:15] Trustee Patrick: you're fine with that language then

[3:24:17] Trustee Patrick: who will second that is that trustee boland uh

[3:24:21] Voice 2: i will second it but i wonder whether we should

[3:24:25] Voice 2: You put something into the effect on the understanding that if funding per previous years is required, it can be requested through the year, something like that, just to acknowledge the basis of the reduction.

[3:24:47] Voice 2: But, you know, what do you think about that, Trustee Graham?

[3:24:53] Voice 2: i

[3:24:54] Voice 17: i um i wouldn't have proposed that personally uh i like really clear um succinct motions and that

[3:25:01] Voice 17: uh that opportunity to go as uh trust council luckham pointed out is not a given it's always

[3:25:09] Voice 17: a possibility and so because of its uh uncertainty i'd probably leave that out of the motion

[3:25:16] Voice 17: Okay,

[3:25:17] Voice 2: I'll second the motion as it stands.

[3:25:20] Voice 2: All right, then.

[3:25:22] Trustee Patrick: Is there discussion?

[3:25:25] Trustee Patrick: Oops, I see Trustee Cermak, were you trying to wordsmith us there?

[3:25:30] Voice 16: Again, thank you, Chair.

[3:25:32] Voice 16: I just look at the logic of wording just to help staff, not that it's a big deal, but that the RPC removed the placeholder budget for budget year to zero.

[3:25:40] Voice 16: Removing something to zero, it's either replaced to zero or just removed.

[3:25:44] Voice 16: move i i recommend deleting the words two zero because you just you're removing it that's just

[3:25:50] Voice 16: for clarity wordsmithing well

[3:25:55] Trustee Patrick: oh no i think just uh i think chloe you could leave the word remove

[3:25:58] Trustee Patrick: that was there is what he was proposing and i'll look to trustee graham would you be okay if i just

[3:26:05] Trustee Patrick: remove the two zero off the end because that achieves the same thing it

[3:26:10] Voice 17: does and thank you

[3:26:11] Voice 17: for that suggestion directors we'll

[3:26:14] Trustee Patrick: take that as a friendly amendment so we have this motion before

[3:26:17] Trustee Patrick: for us uh in the debate i see uh trustee boland i'm sorry that was just my hand up to second but

[3:26:25] Trustee Patrick: thank you and trust and uh trustee luckham your hand is still up too if you're uh so you know

[3:26:33] Trustee Patrick: okay trustee allen sorry

[3:26:35] Voice 11: my hand is stuck i was just going to follow up exactly with uh director

[3:26:38] Voice 11: sir mac on the wording all

[3:26:40] Voice 3: right trustee elliott um can someone just summarize for me what money

[3:26:46] Voice 3: we will have to work with other than the $10,000 staff time for RPC projects?

[3:26:54] Voice 3: Like, is there anything budgeted for housing initiatives?

[3:26:57] Voice 3: Zero.

[3:26:58] Voice 3: So there's essentially no money to work with if this motion passes.

[3:27:05] Voice 3: Is that the intent of this committee?

[3:27:10] Voice 3: Trustee Graham?

[3:27:11] Voice 3: I

[3:27:12] Voice 17: believe there's $5,000 earmarked for the staff to do the education on housing.

[3:27:18] Voice 17: That's this budget year.

[3:27:20] Voice 17: Oh, my mistake. I'm sorry.

[3:27:22] Trustee Patrick: I believe, unless someone can correct me, but I think it's this budget year.

[3:27:29] Voice 2: Trustee Boland?

[3:27:31] Voice 2: I believe there is $5,000 for housing in the current budget, but I would have to have that confirmed.

[3:27:38] Voice 2: and um yeah in

[3:27:42] Trustee Patrick: the current budget not that the draft budget has

[3:27:44] Voice 2: zero leave are you i'll go and

[3:27:47] Voice 2: grab it i've got a paper copy and check just now i

[3:27:50] Trustee Patrick: don't know i'll look to this if uh staff could

[3:27:54] Trustee Patrick: confirm where the five thousand dollars and the is that this current year it

[3:27:59] Voice 19: expires march

[3:28:01] Trustee Patrick: 31st

[3:28:01] Trustee Patrick: okay so it is this current year so it's zero dollars uh what

[3:28:06] Voice 3: does this committee expect to do

[3:28:08] Voice 3: for 2023-24 what what what do you imagine will get done folks with

[3:28:17] Voice 9: no money all right trustee alan

[3:28:21] Voice 9: yeah

[3:28:22] Voice 11: well now that i sort of my brain's kicked in exactly i have some concerns i didn't realize

[3:28:27] Voice 11: that this i thought we were going to just have some new money in may or something i'm very

[3:28:33] Voice 11: very confused here because uh yeah what are we going to do and what's going to happen with the

[3:28:37] Voice 11: housing forum etc etc so

[3:28:39] Voice 10: it's

[3:28:40] Voice 9: just bonkers

[3:28:41] Voice 10: so

[3:28:46] Voice 9: any

[3:28:48] Trustee Patrick: other comments otherwise i will i will comment too

[3:28:51] Trustee Patrick: i i agree i feel strong that's why i was one of the proponents that helped move up to a hundred

[3:28:56] Trustee Patrick: thousand dollars because it was like we were facing these very serious issues and that this

[3:29:01] Trustee Patrick: committee uh has an opportunity to do more work that's beneficial across the trust um no we don't

[3:29:09] Trustee Patrick: know what that is but we do have several of our islands i think uh trustee elliott comes from one

[3:29:15] Trustee Patrick: i come from one that are in a significant trouble uh and that we have some pressure on us to do some

[3:29:22] Trustee Patrick: some work um so trustee campbell do

[3:29:28] Voice 8: we know um i think specifically about about the housing

[3:29:34] Voice 8: from historic sort of historic data of doing projects um would have like a rough number

[3:29:49] Voice 8: that it takes to do to do a project like or if it sounds to me like the biggest concern

[3:30:00] Voice 8: that we have is how do we work on housing and I think regardless uh being upset about the budget

[3:30:07] Voice 8: and the amount that the budget is we will have equal amount of pushback probably from the same

[3:30:14] Voice 8: people about not doing anything to address affordable housing so I'm wondering if you know

[3:30:23] Voice 1: know,

[3:30:23] Voice 8: on an average business case or an average project is about $15,000. And if that's sort of

[3:30:32] Voice 8: our big thing to, to try to target this year, could we make the placeholder for what we think

[3:30:41] Voice 8: that amount of money would be and, and, and be specific about what the, what we're sort of what

[3:30:48] Voice 8: what we're asking for uh

[3:30:52] Trustee Patrick: thank you trustee campbell um i don't know if anyone wants if

[3:30:56] Trustee Patrick: anyone from staff it could talk about some of the historic expenditures that we saw i mean i know

[3:31:03] Trustee Patrick: some of the projects we had last year uh there was the intent to do a model bylaw on i think it was

[3:31:11] Trustee Patrick: was it the density or the floor air floor area it was going to be a model of um floor area and it

[3:31:17] Trustee Patrick: It was $10,000 that had been given to that, and all it achieved was sort of a summary report.

[3:31:25] Trustee Patrick: There was no model bylaw.

[3:31:26] Trustee Patrick: There wasn't sufficient funds to do the model bylaw.

[3:31:29] Trustee Patrick: So the $10,000 was not sufficient to address that one issue.

[3:31:34] Trustee Patrick: I can give you that example, but I don't know what it would have taken to be successful.

[3:31:42] Trustee Patrick: Go ahead.

[3:31:43] Voice 16: Chair, if I may, I believe Director Martyr is online.

[3:31:47] Voice 16: line he's probably listening with only half an ear if that but he'd be your best person to answer

[3:31:53] Voice 16: that question historically and so I'm just wondering if he's tuning in if he's listening to

[3:31:59] Voice 16: talk about what previous budgets existed for our RPC and what the average cost of various things

[3:32:07] Voice 16: were I just don't have that information so I'm just wondering hello out there to director

[3:32:14] Voice 16: I see his

[3:32:14] Voice 15: name in the list there.

[3:32:19] Voice 8: It might

[3:32:20] Voice 8: not be something that could be answered.

[3:32:26] Voice 8: I'm just thinking we're trying to grasp sort of a hypothetical number to kind of hedge our bets as to what we might need to spend to do some work.

[3:32:39] Voice 8: and i was curious if there was if that if we could settle on a on a number that actually

[3:32:47] Voice 8: you know was an educated guess kind of a thing thank

[3:32:51] Trustee Patrick: you i see regional planning manager kojima

[3:32:54] Trustee Patrick: might have some

[3:32:55] Voice 12: so i might

[3:32:56] Voice 12: be able to last i know last term the regional planning committee took the

[3:33:01] Voice 12: approach that uh number of the initiatives they identified the projects they identified

[3:33:06] Voice 12: they would um submit a budget request and be funded to hire consultants to do that work

[3:33:13] Voice 12: so a number of projects were funded through consulting and i think the consensus was that

[3:33:18] Voice 12: that didn't work out great um so that that's some of the historical um earmarking of funds

[3:33:27] Voice 12: for projects um and so the the i think the committee should turn its mind to you know if

[3:33:34] Voice 12: If you want staff to support a particular initiative or project, we would probably be

[3:33:40] Voice 12: looking to backfill that staff person through something like an auxiliary position and as

[3:33:45] Voice 12: in one auxiliary.

[3:33:48] Trustee Patrick: I just, the committee did not direct that it be consultants.

[3:33:53] Trustee Patrick: That's what was proposed to the committee.

[3:33:55] Trustee Patrick: It was the work that was identified through the, oh, whatever that report was that Justine

[3:34:05] Trustee Patrick: stark had done before she left on the priorities of what needed to be done for housing okay trustee

[3:34:13] Voice 9: bowling and

[3:34:14] Voice 2: with respect to the housing indeed it's correct there was 5 000 in the last year's

[3:34:20] Voice 2: budget there's nothing i would support making a separate motion to allocate five or ten thousand

[3:34:28] Voice 2: because i think that's quite important and it's very clear what the um is well there isn't a

[3:34:35] Voice 2: a formal business case, but the briefing was pretty comprehensive. So I would certainly support

[3:34:43] Voice 2: funding for that directly. Thank you.

[3:34:48] Trustee Patrick: Thank you. I think the motion before us is to remove it.

[3:34:52] Trustee Patrick: It's not easy to amend, but right now it'd have to be voted down if we wanted to

[3:35:00] Trustee Patrick: propose an alternative number well

[3:35:04] Voice 2: no but we could make a separate um motion as we did for the um

[3:35:10] Voice 2: for the uh freshwater um for a number for housing with a business case to be provided perhaps

[3:35:19] Voice 2: thank you

[3:35:20] Trustee Patrick: i think that the challenge is and i don't i i'm not speaking for staff but i'd say

[3:35:26] Trustee Patrick: say it's probably unlikely we'd have a business case between now you know and march when we don't

[3:35:32] Trustee Patrick: meet again until may that's our

[3:35:37] Voice 2: challenge but the i would say that the content of was it a briefing

[3:35:42] Voice 2: or i can't really remember what it was called the document on the housing um initiative would that

[3:35:50] Voice 2: not be sufficient to justify you know even in there there's five thousand dollars mentioned

[3:35:58] Voice 2: which i think is what's causing a bit of confusion but it's probably a carryover is it

[3:36:04] Voice 2: i thought there was 5 000 mentioned somewhere in that what is it called

[3:36:09] Voice 16: that's for this fiscal

[3:36:11] Voice 16: that's

[3:36:11] Trustee Patrick: for this fiscal it's still it's the 5 000 but this fiscal so that

[3:36:16] Voice 2: document is a request for

[3:36:18] Voice 2: a decision and there's no budget assigned as a consequence of that decision is that what we're

[3:36:27] Voice 2: were saying? Are you

[3:36:30] Trustee Patrick: asking about the one we made earlier on housing?

[3:36:33] Voice 2: Yes, because actually,

[3:36:36] Voice 2: yeah, maybe, maybe, Stephanie, you could clarify, is it possible for us to make a motion to assign

[3:36:44] Voice 2: funds to that decision that we supported? I

[3:36:53] Voice 16: don't think I could ask staff or do it myself

[3:36:55] Voice 16: to understand what you're asking for, like develop a business case based on RFD that didn't have a

[3:37:00] Voice 16: business case so um if if this group would like a business case exploring housing and you have a

[3:37:09] Voice 16: specific direction you want us to develop a business case to give you options in terms of

[3:37:16] Voice 16: funding we could do that but the way i understand that rfd was everything was lining up towards your

[3:37:23] Voice 16: may meeting to discuss the strategies of this group what you want to spend your term doing

[3:37:28] Voice 16: not just this year or next fiscal but your term and so this that gets us giving you the educational

[3:37:35] Voice 16: materials to get ready for that meeting and then that meeting you decide what you'd like to do

[3:37:40] Voice 16: and then after that meeting you can sort of tell us what business cases you'd like us to

[3:37:45] Voice 16: develop and we'll have that ready for the following meeting presumably which it is the

[3:37:50] Voice 16: kickoff of the business cycle business case cycle for the following year so I think

[3:37:56] Voice 16: I think, yeah, trying to get a business case for this fiscal is almost beyond us.

[3:38:02] Voice 16: However, it may be decided in May that you really zero in on housing.

[3:38:07] Voice 16: You know in May that's what you want to do.

[3:38:09] Voice 16: You know specifically what you want us to develop a business case on,

[3:38:13] Voice 16: and then you request staff to go forth and request that money from CERA Plus.

[3:38:18] Voice 16: That's certainly an option.

[3:38:19] Voice 16: But I don't think there's any other way for us at this moment to develop a business case

[3:38:24] Voice 16: for, say, $10,000 or $5,000?

[3:38:27] Voice 16: There's just not enough direction or reporting or support?

[3:38:31] Voice 2: Okay, so we can leave that discussion,

[3:38:34] Voice 2: but my question then would be,

[3:38:36] Voice 2: there was a business case for the $5,000 from last year,

[3:38:40] Voice 2: and if that wasn't spent, could it be carried over?

[3:38:43] Voice 2: But perhaps that's taking us away from the current topic,

[3:38:46] Voice 2: which is this placeholder budget.

[3:38:49] Voice 2: But I definitely would circle back, I think, later in the year

[3:38:53] Voice 2: if we would need to fund that housing initiative thank

[3:38:57] Trustee Patrick: you thank you trustee allen thank you char

[3:39:01] Voice 11: yeah i shared the same concerns raised by trustee boland but i mean i'll say i voted

[3:39:08] Voice 11: with not the right information frankly and i'm i'm not sure whether that was trustee elliott

[3:39:13] Voice 11: the same situation um i thought it just pertained to the freshwater budget and the co-op and that

[3:39:23] Voice 11: that that only business case only and that we still had something but as director Cermak says

[3:39:29] Voice 11: it's just from our surplus funds if we want more money so I'm not familiar with Rob's rules of

[3:39:35] Voice 11: order with this regard but I wouldn't have voted this way if I knew a little bit more detail about

[3:39:41] Voice 11: it because here we

[3:39:42] Trustee Patrick: haven't voted on this motion yet this motion is has we have I have not called

[3:39:46] Trustee Patrick: the vote wow okay

[3:39:49] Voice 11: maybe i didn't have enough sugar definitely all right okay there's no

[3:39:54] Trustee Patrick: okay

[3:39:54] Voice 11: then one more question in terms of circling back that trustee bullen brought up we could go

[3:40:01] Voice 11: revisit that second recommendation and reword it or some such thing could we not in terms of

[3:40:07] Voice 11: making sure we had money regarding the housing is that a no

[3:40:11] Trustee Patrick: i mean that the the previous rfd was

[3:40:13] Trustee Patrick: about this current budget and collecting and preparing information for our in-person may

[3:40:21] Trustee Patrick: meeting for strategic planning purposes okay that's all that motion addressed okay thanks

[3:40:29] Voice 11: sorry for being a little bit sleepy here no

[3:40:32] Trustee Patrick: that's okay uh trustee elliott

[3:40:34] Voice 3: uh thank you chair um

[3:40:37] Voice 3: yeah i i'm hearing and i do understand everyone's discomfort with this idea of a placeholder

[3:40:45] Voice 3: budget. But I think as we can see, until we have strategic direction and decide what we want to do

[3:40:55] Voice 3: and focus on, we're putting the cart before the horse by saying we're not going to budget anything

[3:41:03] Voice 3: because, I mean, I think it would send an even more mixed message. Like we're not going to do,

[3:41:08] Voice 3: we might as well not do a strategic direction if there's no money to support it.

[3:41:14] Voice 3: And I think scrabbling for sort of competing for surplus funds after the fact would really put us at a disadvantage.

[3:41:23] Voice 3: advantage so um some this was already i guess last trust council i'm hearing or last rpc

[3:41:33] Voice 3: uh decided to budget a hundred thousand dollars for projects because and maybe we can hear a

[3:41:40] Voice 3: little bit more of the rationale of where you saw um where you saw the need to spend money

[3:41:46] Voice 3: I can certainly say that housing in the context of environmental protection is critical.

[3:41:54] Voice 3: And if we don't do anything about that this term or this next coming fiscal, I'm going to have constituents who are very angry and coming after me.

[3:42:08] Voice 3: And those are the same people that are struggling and struggling with tax bills.

[3:42:14] Voice 3: So I can see that there's a balance to be weighed, but we can't do regional planning without any money.

[3:42:20] Voice 3: So I just don't see how this is feasible, even though I understand the placeholder sounds ambiguous.

[3:42:27] Voice 3: We're just setting aside money for this committee to do work.

[3:42:32] Voice 3: That work has to be decided once we have a meeting on our strategic direction.

[3:42:37] Voice 3: So that's why the process is a bit reversed.

[3:42:40] Voice 3: I think ideally if we have a strategic direction earlier in the term and then our budgeting flows

[3:42:50] Voice 3: from that that's the ideal position but we're waffling a bit because we're trying to conserve

[3:42:55] Voice 3: some money so that we can do work but yet we haven't set our strategic direction so it's it

[3:43:01] Voice 3: is tricky I get that but I would not support a motion that sees us with no budget to do anything

[3:43:08] Voice 3: Thank you.

[3:43:11] Trustee Patrick: Trustee Graham?

[3:43:13] Voice 17: Thank you, Chair.

[3:43:15] Voice 17: And I understand

[3:43:17] Voice 17: Trustee Elliott

[3:43:18] Voice 17: absolutely, very clearly.

[3:43:22] Voice 17: And the idea of putting money

[3:43:24] Voice 17: aside to do work that we hope

[3:43:26] Voice 17: happens is a concept that's

[3:43:28] Voice 17: generally left when you're in a

[3:43:30] Voice 17: strong financial situation.

[3:43:32] Voice 17: The fact that there were no business

[3:43:34] Voice 17: cases presented by

[3:43:36] Voice 17: regional planning commission

[3:43:38] Voice 17: staff suggests

[3:43:40] Voice 17: that they have enough to do with the freshwater sustainability strategy and the other work that

[3:43:48] Voice 17: they are involved with. Looking at the official community plan and land use bylaw update work,

[3:43:57] Voice 17: I mean, I'm shocked that we have such a dated official community plan and land use bylaw

[3:44:04] Voice 17: history in the trust. And the crazy thing was, the nine years I was a trustee way back,

[3:44:09] Voice 17: eight years ago, we had the same concerns that OCPs were not being renewed and looked at in a

[3:44:17] Voice 17: timely manner. And it was the same problem. And it ended up that the strategic plan, the trustees

[3:44:24] Voice 17: built a strategic plan, which was overly ambitious. It's always overly ambitious for the staff that we

[3:44:29] Voice 17: have. The staff are incredible, but they only have so many hours in the day to work. And so any

[3:44:34] Voice 17: projects that kind of come at them sideways there they always get farmed out to consultants and

[3:44:39] Voice 17: consultants are very expensive and sometimes in my opinion anyway we don't get our money's worth

[3:44:45] Voice 17: we get a lot of nice reports etc but nothing really happens um that's just my opinion and

[3:44:53] Voice 17: how i feel about it i'm i'm guessing that the fact that we chopped the request from the

[3:45:00] Voice 17: the freshwater sustainability strategy,

[3:45:03] Voice 17: I can see staff coming back and saying,

[3:45:07] Voice 17: look, we did what you asked.

[3:45:08] Voice 17: We've got the technical work,

[3:45:10] Voice 17: but we're getting swamped with calls.

[3:45:11] Voice 17: We really do need to go back

[3:45:13] Voice 17: and revisit the communications portion.

[3:45:15] Voice 17: And that's going to be more than our 20,000.

[3:45:19] Voice 17: That's going to require

[3:45:20] Voice 17: an executive or trust council decision.

[3:45:22] Voice 17: And that's fine.

[3:45:23] Voice 17: It doesn't hurt to take our time to do this work.

[3:45:26] Voice 17: It doesn't hurt.

[3:45:28] Voice 17: We have an in-person meeting in May.

[3:45:30] Voice 17: I love the idea that we can kind of look at a four-year or three-and-a-half-year strategic direction for regional planning.

[3:45:37] Voice 17: The budget cycle starts this summer, and we'll be back looking at what we want to do.

[3:45:44] Voice 17: It's a short period of time to lay fallow, perhaps.

[3:45:48] Voice 17: That's all I'll have to say on that.

[3:45:49] Voice 17: Thank you.

[3:45:50] Trustee Patrick: All right.

[3:45:51] Voice 9: Thank you.

[3:45:52] Voice 9: Are there any other comments?

[3:45:54] Voice 9: All right.

[3:45:59] Voice 9: Well, I know I just

[3:46:00] Trustee Patrick: saw I have – oops, trustee.

[3:46:07] Voice 16: Thank you. I heard some questions about anticipated, what do we anticipate spending

[3:46:12] Voice 16: money on? And of course, staff have been talking about this and we don't have business cases for

[3:46:17] Voice 16: you. And I'd like to invite planner Chadwick to maybe this discussion, just to give you a heads

[3:46:22] Voice 16: up. Of course, as we said earlier, is staff's perspective that to implement the freshwater

[3:46:28] Voice 16: water sustainability strategy communications is the first step so i'm sure you'll hear that from

[3:46:33] Voice 16: us again i did inform this group that a housing needs assessment is going to be required by law

[3:46:39] Voice 16: so we're going to have to find money for that and another initiative that we were looking at

[3:46:44] Voice 16: and we were exploring this year is a ubc student who was it may be able to help this group put

[3:46:52] Voice 16: put together some baseline information to help inform all the LTCs to create a standardized

[3:46:58] Voice 16: process to update your OCPs and LUBs. Where do you get that information from? What does it consist

[3:47:04] Voice 16: of? And so we create this expectation of baseline data, but we haven't told you about that because

[3:47:10] Voice 16: we haven't, we were looking for money this year. We didn't have it as we're going to look for it

[3:47:14] Voice 16: next year, but it's dawning on me that maybe this is one of the asks you're going to hear of. So I

[3:47:18] Voice 16: I should give you the heads up, but I'm going to ask Planner Chadwick, who's great at grinding

[3:47:24] Voice 16: out ideas and finding money from other sources, I might add, to maybe, if the chair doesn't

[3:47:30] Voice 16: mind, to talk about a couple of these things, some things that we're anticipating and looking

[3:47:34] Voice 16: at and looking to present to you.

[3:47:36] Voice 16: It's a bit of a heads up, if that's okay, chair?

[3:47:39] Trustee Patrick: Sure, I believe, yes.

[3:47:41] Voice 16: Hopefully, I'm not putting Planner Chadwick on the spot.

[3:47:46] Voice 20: Okay, yes, you

[3:47:48] Voice 19: sort of are, but that's okay.

[3:47:50] Voice 19: um i can speak to a couple of things here um in terms of the value of having a cushion as it were

[3:47:56] Voice 19: um the opportunity that stefan was identifying with respect to the the student these are kinds

[3:48:03] Voice 19: of things that um kind of pop up for us um and we're made of aware of and programs shift and

[3:48:09] Voice 19: change but um in this case um the timing we you know this was an opportunity we could have taken

[3:48:16] Voice 19: an advantage of if we had money um to be able to put forward towards this initiative and in that

[3:48:22] Voice 19: kind of case i mean i think it's i think it's seven thousand dollars and you get you know twenty

[3:48:26] Voice 19: thousand dollars of work essentially right because you're high you're hiring a a senior like i know

[3:48:31] Voice 19: masters or a phd student um um but but uh um it was the it was not enough time for us to be able

[3:48:40] Voice 19: able to put business cases forward for rpc to have a look at and and um they need money for

[3:48:47] Voice 19: the summer um it was something that had just had sort of come up so the timing without having

[3:48:52] Voice 19: anything to draw on and we're not able to take advantage of so um you know if they have the

[3:48:57] Voice 19: program again next year it's something that we will have to put in a business case for well again

[3:49:02] Voice 19: the timing is going to be challenging for next year as well because the decisions are made in

[3:49:05] Voice 19: march and they start to um they start to advertise in in february so there's so without with that

[3:49:12] Voice 19: kind of uncertainty we can't you know we can't really um effectively um put our put our um our

[3:49:18] Voice 19: our uh uh you know hat in the in the in the uh ring as it were um i i could also speak to um

[3:49:26] Voice 19: um um the idea of having um a certain amount of money to leverage um so you talk a lot about the

[3:49:37] Voice 19: opportunity you know potential opportunities for funding from other agencies but i i did i worked

[3:49:42] Voice 19: for the province for a while um the province for example is not well they're not they're not

[3:49:47] Voice 19: enthusiastic about giving money um uh straight out um but leveraging uh small investments from

[3:49:56] Voice 19: local governments and sometimes it's really small amounts five ten percent that um that contribution

[3:50:03] Voice 19: um demonstrates to funders like the province that that there's commitment on the part of the

[3:50:08] Voice 19: organization so it's useful to have again money to draw on if if if that type of opportunity comes up

[3:50:16] Voice 19: and in fact we sort of that is sort of what what we did while there was a specific amount earmarked

[3:50:22] Voice 19: for freshwater without with a different idea of that funding it in mind at the time we were able

[3:50:32] Voice 19: to leverage that money to to then attract the larger part of part of the portion of the funding

[3:50:39] Voice 19: that resulted in the development of the freshwater sustainability strategy and the the other thing I

[3:50:48] Voice 19: i i would just sort of kind of put out on your radar is um yes you know we've been very lucky

[3:50:52] Voice 19: that we we we've been able to kind of think strategically about around how we can really

[3:50:57] Voice 19: effectively use that extra five thousand dollars and um you know by piggybacking with a with with

[3:51:02] Voice 19: um with a uh event that we would would have planned otherwise anyways we've been able to

[3:51:09] Voice 19: leverage that funding for that and then use this money to do more of the background work and be

[3:51:14] Voice 19: able to have this more clear picture of where we've come from and where we're at. That we were

[3:51:25] Voice 19: able to do just because we moved the money around a little bit. Moving to any other steps would

[3:51:32] Voice 19: actually require further funding. We only have our as and when auxiliary for a very specific

[3:51:42] Voice 19: specific amount of hours. So if there's anything that needs to be done beyond the existing work

[3:51:50] Voice 19: that we've identified, we don't have the staff resources and we don't have the money to put

[3:52:00] Voice 19: towards any additional auxiliary time either at this point in time.

[3:52:05] Trustee Patrick: Thank you,

[3:52:07] Trustee Patrick: um launder

[3:52:09] Voice 9: chadwick uh trustee forthwick um

[3:52:14] Voice 5: so yeah i mean with in the

[3:52:15] Voice 7: interest of sort of

[3:52:16] Voice 7: us looking at this it seems to me that um it is prudent for us to although it's unpleasant

[3:52:27] Voice 7: it seems to me that it's prudent that we do earmark some operational funds for us for this year

[3:52:38] Voice 7: we've got to vote on this motion

[3:52:40] Voice 7: but I think there's

[3:52:43] Voice 7: a conversation to be had about what we think

[3:52:45] Voice 7: would be a reasonable number

[3:52:49] Voice 7: if we can come to that

[3:52:51] Voice 7: come to some

[3:52:51] Voice 5: agreement on that

[3:52:53] Voice 5: that's my sense

[3:52:56] Voice 9: Thank you

[3:52:57] Trustee Patrick: I would vote, I'm not going to vote

[3:53:02] Trustee Patrick: for this, I would

[3:53:04] Trustee Patrick: consider

[3:53:06] Trustee Patrick: changing, we could change the placeholder

[3:53:08] Trustee Patrick: to say for housing initiatives if that makes it stronger and and but retain an amount of money so

[3:53:16] Trustee Patrick: is there anyone else that wishes to debate on this motion otherwise we'll call the vote

[3:53:22] Trustee Patrick: this is to remove the placeholder okay i'll call a vote all those in favor

[3:53:30] Voice 9: raise your hand

[3:53:31] Voice 9: so far i'm seeing two okay

[3:53:44] Trustee Patrick: so reduce your reduce reduce your hands lower your hands

[3:53:48] Trustee Patrick: sorry money talk uh all those opposed raise your hands and that definitely is defeated

[3:53:58] Trustee Patrick: okay do we have an alternative that someone would like to propose otherwise uh

[3:54:07] Voice 9: trustee bolin

[3:54:09] Voice 9: um

[3:54:12] Voice 2: i propose that the regional planning committee um reduce the

[3:54:21] Voice 9: placeholder amount

[3:54:23] Voice 9: from uh to twenty thousand dollars are you satisfied with that wording yep

[3:54:44] Voice 2: unless anybody

[3:54:46] Voice 2: wants to make some suggestions i'm happy to accept them it has not been seconded are there

[3:54:52] Voice 9: any suggestions to this motion trustee allen i just

[3:55:01] Voice 11: quit um what was it the twenty thousand

[3:55:04] Voice 11: if it's twenty thousand dollars or more it goes to the executive and if it's less than twenty

[3:55:09] Voice 11: 20,000, is that?

[3:55:10] Trustee Patrick: It's the individual, this is the budget number.

[3:55:13] Trustee Patrick: It's the actual project.

[3:55:15] Trustee Patrick: So if you had a project that was going to cost 20,000,

[3:55:21] Trustee Patrick: then you will need permission to spend that.

[3:55:24] Trustee Patrick: If it could be two projects at 10,000, you would not.

[3:55:29] Voice 9: Okay, thanks.

[3:55:34] Voice 9: As I understand it, okay.

[3:55:36] Voice 9: Is there a second for this motion?

[3:55:44] Trustee Patrick: Trustee Graham?

[3:55:47] Trustee Patrick: Okay, Trustee Graham beat you to it.

[3:55:49] Trustee Patrick: I think that was Aaron Campbell's voice I heard.

[3:55:53] Voice 9: Is there any discussion?

[3:56:05] Voice 9: I'm not seeing any discussion.

[3:56:10] Trustee Patrick: Trustee Elliott?

[3:56:12] Trustee Patrick: Yeah,

[3:56:12] Voice 3: just a quick one.

[3:56:14] Voice 3: So I can't remember which staff person mentioned it,

[3:56:19] Voice 3: but convening a forum on housing was said to be quite expensive.

[3:56:24] Voice 3: Do we have any idea how much that kind

[3:56:30] Voice 9: of thing would cost anybody?

[3:56:39] Voice 9: It's just so

[3:56:40] Voice 3: hard to imagine budgeting for scenarios that we don't know until we have that discussion about what we want to do this coming year.

[3:56:51] Voice 3: So it's with Trustee Campbell on that, it's really

[3:56:56] Voice 9: hard to figure out.

[3:57:02] Voice 9: Trustee Borthwick.

[3:57:09] Voice 9: I think it was Director Cermak was

[3:57:11] Voice 7: saying that, no, it wasn't Director Cermak.

[3:57:16] Voice 7: I forget who it was.

[3:57:17] Voice 7: Somebody said that 15,000 was like a ballpark for a, you know, standard size project.

[3:57:28] Voice 7: I wonder if we're better to sort of split the difference between 20,000 and 40,000, call it 30, because we're not, unless I'm mistaken, I don't think we're obligated to spend this money.

[3:57:41] Voice 7: So if this money doesn't wind up getting spent, it can fall back into things. But I want to make sure that we have the room to do what we need to do, should we decide to do it, with the understanding that we're going to examine each of these projects with the amount of rigor that we're examining this question, which is coming up with an imaginary number.

[3:58:04] Voice 7: December. I mean, all of the same voices are going to be in the room to talk about these

[3:58:08] Voice 7: things down the line. We're going to be able to decide and make sure that these decisions are

[3:58:13] Voice 7: made properly. To me, 30,000 seems like it would sort of split the difference, but I don't know

[3:58:19] Voice 7: if, I mean, I am talking it completely out of my ass, so.

[3:58:23] Trustee Patrick: I hope not, but no. All right,

[3:58:27] Trustee Patrick: trustee, planner Chadwick.

[3:58:32] Voice 19: Yeah, I just wanted to just speak very briefly to the cost of a forum.

[3:58:36] Voice 19: So, and I don't have an exact number, but the cost considerations would be travel for trustees, rental of room, food costs, if we're having honorariums for guests.

[3:58:51] Voice 19: In addition to that, we are maxed out from a staff perspective, so it would also require additional, like either backfill if we can get it, or if we can't backfill, then it would require hiring somebody to help us organize that.

[3:59:14] Voice 9: All right, thank you.

[3:59:18] Trustee Patrick: All right, trustees, we could either amend this, Trustee Borthwick, if you wanted to, or I see Trustee Allen, go ahead.

[3:59:28] Trustee Patrick: So

[3:59:29] Voice 11: I just had a question for our chat. Is there any way to get co-sponsoring of this housing forum with other groups, perhaps, or any kind of sponsors that are available?

[3:59:45] Voice 19: Well, so the exploration of those kinds of opportunities also requires a lot of staff time.

[3:59:52] Voice 19: So that needs to sort of be considered.

[3:59:54] Voice 19: This was, we are currently talking with the

[4:00:00] Voice 19: UBCM staff. We've identified that there's an interest from the Islands Trust in having

[4:00:09] Voice 19: sessions at their April forum that are going to be focused on small coastal communities and

[4:00:17] Voice 19: see where that goes. I mean, the best that we can do is really identify opportunities that are

[4:00:24] Voice 19: are currently planned,

[4:00:25] Voice 19: because usually these kinds of things are planned

[4:00:30] Voice 19: in advance or they need to be on the work program

[4:00:33] Voice 19: of regional districts or whoever else.

[4:00:39] Voice 19: So trying to kind of work with people,

[4:00:41] Voice 19: put something together at this sort of late in the year

[4:00:46] Voice 19: would be a much more challenging thing to do.

[4:00:52] Voice 9: All right, thank you.

[4:00:53] Voice 9: Trustee Elliot.

[4:00:53] Voice 9: Thank

[4:00:54] Voice 3: you for giving me chair for speaking up so many times. It's kind of interesting we're having this discussion now before the next item in the agenda, which was, I thought, a very interesting report by the last RPM about in-person staff versus electronic.

[4:01:15] Voice 3: and i wonder if that could be a project of the of our pc looking at efficiencies that we can find

[4:01:25] Voice 3: in how we hold ltc meetings um for areas that are farther flung and and difficult to get to

[4:01:34] Voice 3: uh is regional planning basically operating budget the place that we want to cut or are

[4:01:43] Voice 3: there are other places that uh we could also find uh efficiencies just in the overall running of

[4:01:49] Voice 3: things that

[4:01:49] Voice 9: could be

[4:01:50] Voice 9: huge over time it is challenging so

[4:01:58] Trustee Patrick: if no one wants to amend this

[4:02:00] Trustee Patrick: then the dollar that we are at right now is to reduce the placeholder to 20 000 and if there's

[4:02:09] Trustee Patrick: no further discussion i'm not see

[4:02:11] Voice 9: up trustee borthwick uh yeah i would propose amending this

[4:02:22] Voice 9: to to

[4:02:22] Voice 5: thirty thousand dollars all

[4:02:27] Voice 9: right so you just have

[4:02:29] Trustee Patrick: yeah so you're moving to propose to

[4:02:31] Trustee Patrick: move this to thirty thousand is that are you seconding it trustee allen trustee allen is

[4:02:35] Trustee Patrick: seconding that so we have a uh i guess it's an amendment uh chloe would have to be marked as

[4:02:42] Trustee Patrick: as an amendment to, sorry, I'm hearing people talk to the background there, but okay. All right. So

[4:03:00] Trustee Patrick: we have an amendment to change this to $30,000. It's been seconded. Are there, is there any

[4:03:04] Trustee Patrick: discussion? If not, I'll call the vote.

[4:03:10] Voice 9: All those in favor. I see six in favor. Reduce your hands,

[4:03:23] Voice 9: reduce your hands that's going to be my word of the day any opposed to oppose so that carries

[4:03:35] Voice 9: so the motion's been amended to

[4:03:37] Trustee Patrick: 30,000 now we're uh the motion is there any further discussion then

[4:03:45] Trustee Patrick: on the motion to reduce the placeholder to 30,000 if

[4:03:51] Voice 9: not i'll call the vote all those in favor

[4:03:54] Voice 9: I'm seeing six in favor lower your hands all those opposed two

[4:04:13] Trustee Patrick: opposed all right well thank

[4:04:16] Trustee Patrick: you I really appreciate I think you know the the this is frustrating I think we've all been

[4:04:21] Trustee Patrick: frustrated with the budgeting process here um and uh you'll get to vote again in March as this all

[4:04:29] Trustee Patrick: all comes uh through to the process but i think um uh that's what we can give back to uh the

[4:04:37] Trustee Patrick: financial planning committee okay so i think we're done with that one we'll be moving on then let's

[4:04:44] Trustee Patrick: let's move on to point three which is the took me i was trying to figure out what the delict

[4:04:50] Trustee Patrick: was but i realized that's denman ltc that was there i thought we had a new acronym that i

[4:04:57] Trustee Patrick: didn't know um and that's on page 40 of the uh agenda package and who will be doing this report

[4:05:08] Voice 16: that'll be me madam chair floor is yours thank you very much okay so this was uh it goes back

[4:05:14] Voice 16: a bit uh the background is that in september of 2022 the denman island local trust committee

[4:05:22] Voice 16: received a memo that it had requested regarding potential cost savings on digital or hybrid,

[4:05:29] Voice 16: which are digital and in-person meetings. If you don't know what hybrid is, I can explain more.

[4:05:35] Voice 16: But the memo sort of zeroed in on the cost of providing Wi-Fi and staff time for LTC meetings.

[4:05:41] Voice 16: As you would expect, the findings were that digital meetings are much

[4:05:48] Voice 16: save money in terms of staff travel expenses especially and and quite a bit

[4:05:53] Voice 16: at that and and and it looked at Wi-Fi options as well so after considering

[4:06:00] Voice 16: that resident that information the Denman Island LTC requested that

[4:06:06] Voice 16: information be forwarded to this committee and the financial planning

[4:06:09] Voice 16: committee and so that's what you have before you I did the cover briefing so

[4:06:16] Voice 16: it's kind of awkward you have a covering briefing to a memo sorry i'm not sure how to present that

[4:06:20] Voice 16: but anyways and so the briefing really is just me sort of interpreting what you have without trying

[4:06:26] Voice 16: to change the intent or content so you have that information and staff just i added a little bit

[4:06:32] Voice 16: extra information that it what it does it does it it talks about staff time and wi-fi but there's a

[4:06:38] Voice 16: whole bunch of other things it doesn't talk about in terms of the pros and cons of in-person meetings

[4:06:42] Voice 16: versus electronic meetings versus hybrids and so that's kind of was my purpose of adding a little

[4:06:47] Voice 16: bit of information there it's great to know the fiscal savings uh but the value of in-person

[4:06:52] Voice 16: meetings as i'm sure you could all discuss are are more than just the money so um anyhow with

[4:06:59] Voice 16: that you have uh it was just meant for more of an fyi for you to consider and what you do with it is

[4:07:05] Voice 16: at the pleasure of this group all

[4:07:10] Voice 9: right trustees any questions i see trustee bolin

[4:07:13] Voice 2: yeah sorry but

[4:07:15] Voice 2: just for clarity stephan i was i was a great piece of work to put this together i'm sure it

[4:07:21] Voice 2: was quite difficult um i see that you talk about 41 regular meetings so just to be clear those

[4:07:28] Voice 2: Those numbers are reflecting the cost of 41 meetings, correct?

[4:07:36] Voice 2: That $32,200 and whatever is 41 meetings, not just one island, for instance.

[4:07:43] Voice 2: It's 41 meetings.

[4:07:44] Voice 16: I believe that's correct.

[4:07:47] Voice 2: Okay.

[4:07:47] Voice 2: Thank you.

[4:07:50] Voice 9: Any other questions?

[4:07:52] Voice 9: I believe, I mean, Trustee Elliott?

[4:08:01] Voice 3: Well, I think this is a really interesting piece of work as well.

[4:08:05] Voice 3: Just in terms of being elected a vice chair and then the travel that comes with it and the services that we've been able to provide the public with electronic and hybrid meetings, I really see this as an opportunity to dial in what is most effective for each scenario.

[4:08:34] Voice 3: And each island or each LTC might be different. And I understand, Denman, with Wi-Fi issues, this is just a different context than Gabriola. But I wonder if there's ever been a breakdown by LTC. And I don't want to create more work project and reports upon reports and analysis.

[4:08:57] Voice 3: But if we're trying to find efficiencies, comparing, you know, having a planner show up in person in Maine versus which we just did and which was really valuable because having somebody, you know, Planner Chadwick on site to answer questions and debate, it's not the same as electronic.

[4:09:20] Voice 3: So I agree with Director Cermak, not everything's captured just in the money. But has RPC ever had a discussion before about, I guess, post COVID and an analysis of hybrid meetings, electronic meetings and tailoring them specifically to LTC so that we're kind of saving money perhaps here, but, you know, it's justified over there. Has that ever been a discussion?

[4:09:54] Voice 13: uh we'd like me to jump in there through the chair um

[4:09:57] Trustee Patrick: yeah go ahead please director

[4:09:59] Voice 13: uh just because i've had the history as the previous director the regional planning committee

[4:10:05] Voice 13: hasn't directly uh engaged in that discussion however there was a report provided to the

[4:10:12] Voice 13: previous executive committee uh on um different approaches to meetings such as the hybrids and

[4:10:20] Voice 13: the full meetings so we can probably find that and provide it by email to everybody in this group

[4:10:25] Voice 13: if you'd like to have a further discussion about that as a starting

[4:10:29] Voice 9: point i think that's helpful

[4:10:35] Voice 9: yeah i i remember

[4:10:37] Trustee Patrick: all of these um trustee graham yeah

[4:10:40] Voice 17: i'll just i just would like to share some of

[4:10:42] Voice 17: my perspective as a chair uh for three years

[4:10:45] Voice 10: and

[4:10:46] Voice 17: and though it's true in many meetings the public

[4:10:49] Voice 17: public and the trustees really appreciate having staff right there. Often staff is put in a very

[4:10:56] Voice 17: awkward position when a question comes to staff and staff wants to answer, but they really need

[4:11:01] Voice 17: to have their work environment so that they can pull the necessary information to make a really

[4:11:07] Voice 17: good answer. So I've seen and I've spoken to staff who said, boy, those are tough. Please don't

[4:11:12] Voice 17: answer those questions. And the other issue that I've seen crop up on a number of islands when

[4:11:17] Voice 17: when the discussion is contentious is a lot of the angst,

[4:11:22] Voice 17: confusion, and sometimes even anger is directed at staff.

[4:11:25] Voice 17: And that's totally inappropriate. I mean, we're, we're the politicians.

[4:11:28] Voice 17: We signed up for this goofy job, knowing full well,

[4:11:31] Voice 17: we'll be hated and loved at the same time.

[4:11:33] Voice 17: And staff should never be put in a position where they are the focus of

[4:11:38] Voice 17: anyone's uncomfortableness. So there's a,

[4:11:40] Voice 17: there's actually a pretty good advantage of not having staff there.

[4:11:45] Voice 17: and and if questions are presented to staff before the meeting then they have the time to

[4:11:49] Voice 17: formulate an answer and send it electronically or even verbally on them and i know we have

[4:11:54] Voice 17: internet issues but we always brought in a staff member by the telephone and even that worked on

[4:11:59] Voice 17: speakerphone it worked we rarely have more than a half dozen people show up on them and to to watch

[4:12:04] Voice 17: the work of the local trust committee anyway and they're always the same people and and they know

[4:12:09] Voice 17: people intimately and that's generally how it works there are exceptions obviously when they

[4:12:13] Voice 17: when the uh when a very complicated application is being brought to the community you probably

[4:12:20] Voice 17: need your staff there because they're it's going to it's going to be their meeting for a good chunk

[4:12:23] Voice 17: of the time but most meetings don't require staff presence in person that's my feeling

[4:12:28] Voice 17: well

[4:12:29] Trustee Patrick: thank you trustee graham trustee elliott yeah

[4:12:33] Voice 3: thank you for that context uh trustee graham

[4:12:35] Voice 3: i also noted in the governance report that um staff were being or it was it was uh

[4:12:43] Voice 3: So it was a recommendation that staff not be put in the position or planners not be put in the position of corporate secretaries or having to answer to larger sort of systemic issues, but just speaking to the, you know, applications and projects that are their work.

[4:13:03] Voice 3: So I can definitely see that having staff present and sort of the sole person responsible for why are things done this way is actually not, it's not a good process at all.

[4:13:17] Voice 3: all so well

[4:13:19] Trustee Patrick: thank you trustee elliott i think this is a topic for our our may meeting and and in it

[4:13:25] Trustee Patrick: in its relationship to land use planning the decision making processes that uh our local

[4:13:31] Trustee Patrick: trust committees all face and all have to go through uh we watch these meetings uh progress

[4:13:37] Trustee Patrick: from somebody you know live streaming it themselves to our where we are today now having

[4:13:44] Trustee Patrick: a zoom meeting um and live streaming so it's happened quickly in in just a few years and i

[4:13:50] Trustee Patrick: think it's a new tool and i think this group you know that is something that all all local trust

[4:13:55] Trustee Patrick: committees um struggle with and it is an item that is in the annex of the of the governance report

[4:14:03] Trustee Patrick: um that we could could spend some time talking about i think in our in our meeting is there so

[4:14:09] Trustee Patrick: would i think what i'm hearing is the information that exists in the various reports that were

[4:14:14] Trustee Patrick: presented to executive committee would be useful to have for our in-person meeting

[4:14:18] Trustee Patrick: on the costs and options and all the thoughts that went into where we are today

[4:14:25] Trustee Patrick: so that people have at least that information and we can talk about it does that am i seeing

[4:14:31] Trustee Patrick: kind of heads bobbing that it's worth talking about in person in may lots of heads bobbing

[4:14:36] Trustee Patrick: there we go staff is that sufficient if we do we need a resolution to ask for existing reports or

[4:14:41] Trustee Patrick: that that would just be brought to us no yeah

[4:14:45] Voice 16: i i don't think i need a resolution to dig up

[4:14:47] Voice 16: historical reports to forward to the this committee but for clarity um if we're digging

[4:14:53] Voice 16: up all this information for the main meeting that's going to be a lot of information so um

[4:14:57] Voice 16: madam chair we may want to discuss how we get that information ahead of time as as much ahead

[4:15:02] Voice 16: of time as possible but we can have that follow-up conversation yes

[4:15:04] Trustee Patrick: thank you all right then and so

[4:15:07] Trustee Patrick: So if there's no further comments on that report, we will move on to the work program

[4:15:12] Trustee Patrick: briefing report, which is on page 45 of the report.

[4:15:18] Trustee Patrick: And we're doing okay.

[4:15:20] Trustee Patrick: It's almost 20 after five.

[4:15:22] Trustee Patrick: A five.

[4:15:23] Trustee Patrick: I'm on the wrong time zone.

[4:15:27] Trustee Patrick: And all right.

[4:15:28] Trustee Patrick: Who's going to do this report?

[4:15:30] Voice 16: That'll be me again.

[4:15:32] Trustee Patrick: Over to you.

[4:15:33] Voice 16: Okay.

[4:15:34] Voice 16: Thank you.

[4:15:34] Voice 16: So this is the report that got punted over from your last meeting.

[4:15:37] Voice 16: So, in a sense, this is, to me, the beginning of our relationship for this whole term.

[4:15:45] Voice 16: This report is intended to present to you what was achieved in the last term by the Regional Planning Committee

[4:15:52] Voice 16: and to present to you where everything is at currently so that you can make decisions into the future where you would like to go.

[4:16:01] Voice 16: So the way I presented this briefing was to sort of explain what is the work program

[4:16:08] Voice 16: and I attached, I think I attached the trustee toolkit so you have reference document to you

[4:16:16] Voice 16: know follow along and understand that and I believe I even talked about it at the orientation

[4:16:20] Voice 16: session about LTCs. So I kind of repeat it here and the background is in each agenda package

[4:16:28] Voice 16: because you're going to get a work program report and that's going to consist of a top priorities

[4:16:31] Voice 16: report a projects list and a follow-up action list and that's how you sort of monitor what

[4:16:39] Voice 16: staff's doing to achieve the goals that you have set forth for us to to help you accomplish

[4:16:44] Voice 16: I go through each of those things what they are and how they work in there I can review that with

[4:16:48] Voice 16: you but I'm just going to march on to the whole point of it is to say where have you been and so

[4:16:53] Voice 16: So from 2018 to 2022, what I did is I reviewed, because I'm a new director, started in August, September, I reviewed all the annual reports.

[4:17:03] Voice 16: And you're going to get a request to approve an annual report for the things that the RPC accomplished.

[4:17:09] Voice 16: Every year, you're going to have a paragraph or a page that's going to go into the Giant Islands Trust annual report to report out to the communities and the province what it is that was accomplished.

[4:17:24] Voice 16: and so what I did is I mined that information as well as some internal

[4:17:28] Voice 16: documents that I had to put it all together for you and I put those links

[4:17:32] Voice 16: in there and I really I'm so proud of my links but no I put in the links there so

[4:17:37] Voice 16: that you know you can you can trace where I'm going what I'm thinking and

[4:17:41] Voice 16: how the organ where to find the information because as we heard from

[4:17:43] Voice 16: trustee Allen finding information on the internet is can be challenging if you

[4:17:47] Voice 16: if you haven't been sort of briefed on on how to find things so I showed you

[4:17:52] Voice 16: where the reports are. I sort of outlined the strategic plan. And what I did is I reviewed

[4:17:56] Voice 16: all the accomplishments over the time that's listed in the annual reports. And I had to ask

[4:18:01] Voice 16: myself, I know your terms of reference, but how did you go about choosing? And I realized that

[4:18:09] Voice 16: pretty quickly when I was organizing the information, instead of putting a chronological

[4:18:13] Voice 16: order. I put it into under the various strategic plan items. And then that, so that's what I've

[4:18:22] Voice 16: done. So I'm going to share my screen with you. So you know what I'm talking about. And if you

[4:18:26] Voice 16: haven't read the report, I don't blame you. Well, I kind of do blame you, shame on you, but here we

[4:18:31] Voice 16: are. So in the report, I'm on page 46. I assume you can see it. I'm starting right at the RPC

[4:18:37] Voice 16: You see a 2018 to 22 work program.

[4:18:40] Voice 16: And as I said, there's some highlights.

[4:18:42] Voice 10: Sorry,

[4:18:44] Voice 16: could you make it larger, please?

[4:18:45] Voice 16: Oh, absolutely.

[4:18:46] Voice 16: My apologies.

[4:18:47] Voice 16: That's supposed to be de facto.

[4:18:48] Voice 16: So what I did is at the beginning, and this is how the order of the strategic plan is

[4:18:54] Voice 16: at the top of the strategic plan is preserve, protect, and advocate for forest and terrestrial

[4:18:59] Voice 16: ecosystems.

[4:19:00] Voice 16: And you can see in here the completed Coastal Douglas Fir and Associated Ecosystem Toolkit.

[4:19:06] Voice 16: So this group last term created a toolkit, very useful, very helpful.

[4:19:10] Voice 16: I personally on Salt Spring used it quite a bit to communicate.

[4:19:14] Voice 16: Completed mapping contiguous tracks of Costa Douglas fir zone and its associated ecosystems.

[4:19:18] Voice 16: That information is available.

[4:19:20] Voice 16: And the Salt Spring Island Local Trust Committee was going to take the lead in developing a development permit area to protect the Costa Douglas fir area.

[4:19:31] Voice 16: But they, and I don't want to speak too much out of turn, but they engaged a lot with the community.

[4:19:35] Voice 16: They have some leading researchers into the coastal Douglas fir ecosystem and how to work with it.

[4:19:42] Voice 16: Developed a lot of communication materials, which I thought I had the link in here.

[4:19:47] Voice 16: Maybe it's a little further on. And they, through the discussion and the research, have sort of changed the tact and are looking more at the wildfire development permit area.

[4:19:58] Voice 16: And of course, I think most of us intuitively know or somewhat know that preserving some areas in the Coastal Douglas fir ecosystem, especially old trees, like old growth, is really good for fire retention and protection.

[4:20:12] Voice 16: We've all seen those burnt trees.

[4:20:13] Voice 16: But of course, that takes 250 years to grow an old growth tree.

[4:20:16] Voice 16: So a challenging thing, for the most part, a wildfire DPA means, you know, cutting everything within 30 meters of a house.

[4:20:23] Voice 16: But we'll see where this research goes.

[4:20:25] Voice 16: So it's changed my whole point.

[4:20:27] Voice 16: Right. So going on to that freshwater resources, this is where this group really excelled.

[4:20:33] Voice 16: You've got saltwater intrusion risk. Oh, my gosh, I can't talk.

[4:20:38] Voice 16: Intrusion risk mapping, groundwater mapping project, which wraps up in this fiscal.

[4:20:44] Voice 16: You completed a freshwater sustainability strategy, which you talked about at length earlier.

[4:20:49] Voice 16: And I'd really like to emphasize how much work went into that.

[4:20:53] Voice 16: I know we're not supposed to talk how much money went into it,

[4:20:55] Voice 16: But developing a strategy that's critical to the entire region and then having an implementation plan was a really successful project, at least in terms of projects.

[4:21:04] Voice 16: The information has been invaluable to so many people.

[4:21:07] Voice 16: I've seen almost every island apply it in one way or another.

[4:21:10] Voice 16: And staff are looking for information and communications and ways to apply it into policy such that we can have sustainable development over a longer period of time.

[4:21:21] Voice 16: Completed a shoreline protection report.

[4:21:23] Voice 16: Report. So every time I say the word report, that's me being very gentle saying, woohoo.

[4:21:31] Voice 16: So pardon me. You got a report there. Strength and affordability. Housing needs reports were

[4:21:37] Voice 16: finished. Residential floor area ratio report was done. Again, that didn't quite achieve the

[4:21:43] Voice 16: deliverable I wanted, but that it was just a report. You got phase one of a heritage overlay

[4:21:47] Voice 16: overlay mapping done. I have a hunch we're going to talk about that more. And a lot of work was

[4:21:53] Voice 16: done in improving, we can say the governance of planning services. And this is the, it had

[4:22:01] Voice 16: different names of land plan or local planning services, renewal or review. But basically you

[4:22:07] Voice 16: have a whole bunch of new policies. And you're going to hear us talk about that a lot over the

[4:22:11] Voice 16: years. You're going to hear over the next while, you're going to hear from LTCs. This is where

[4:22:15] Voice 16: These are the policies that created the teams, regional planning team, which you heard about, current planning team.

[4:22:22] Voice 16: And this is allowing us to dedicate resources to get the projects done that we keep hearing is so important to get done.

[4:22:30] Voice 16: So that was a rethink.

[4:22:32] Voice 16: It was, again, planner Cower or RPM Cower, Heather Cower, who left, really grabbed the bull by the horn and got this done.

[4:22:39] Voice 16: And Director Marler was really supportive of all the work she did.

[4:22:43] Voice 16: best management practices were updated again this this talks about your work pardon me there's

[4:22:50] Voice 16: another one about model your work program one project minor project per ltc all those things

[4:22:57] Voice 16: to really keep things efficient and effective this is the first year even though we're fighting

[4:23:03] Voice 16: or we're fighting we're fighting we're talking about fiscal uh issues and it's really challenging

[4:23:07] Voice 16: year, you heard RPM Kojima discuss how we have a fully resourced plan for next year, all the

[4:23:15] Voice 16: projects. And we're able to complete the projects that are sort of happening right now. And that

[4:23:24] Voice 16: marrying of resources to work programs is the first time in my 12 years I've actually seen that

[4:23:30] Voice 16: beginning. I'm not going to say it's going to be perfect this year, but it's the beginning of

[4:23:33] Voice 16: applying these policies that your group was instrumental in getting through going forward.

[4:23:38] Voice 16: So I think that's a really big moment in time. It's one of the reasons I came back to the Trust

[4:23:43] Voice 16: is I could support moving forward with this and what have you. So again, you have links to all

[4:23:47] Voice 16: the policies. I encourage you to look at it. A Model Development Approval Information By-law,

[4:23:53] Voice 16: a draft was begun, but honestly, I can't find where that went. So my apologies.

[4:23:58] Voice 16: I instead attached a link to what I did know is about Salt Spring Island Local Trust Committee

[4:24:03] Voice 16: community amended it and adopted it for themselves.

[4:24:06] Voice 16: I know that there's been discussion on Hornby about their model bylaw or perhaps

[4:24:11] Voice 16: Denman Hornby and and so on and so forth. So it's out there.

[4:24:15] Voice 16: I just can't find the model.

[4:24:17] Voice 16: So my apologies.

[4:24:18] Voice 16: I just couldn't find it, but I can find where it's applied.

[4:24:22] Voice 16: So these are some of the things that were accomplished.

[4:24:24] Voice 16: And again, you can see that you may be

[4:24:26] Voice 16: wondering about why is it hyperlinked in these things.

[4:24:28] Voice 16: These hyperlinks go to the web page

[4:24:32] Voice 16: and the web page calls them programs this was a big aha moment for me and that if you look at

[4:24:38] Voice 16: the web maybe maybe well i won't go give you an example but if you click on that you go to the

[4:24:43] Voice 16: website and it'll talk about marine ecosystems or it'll talk about housing it gives it a different

[4:24:49] Voice 16: name but each program essentially is a is a small piece of the uh of the strategic plan so it's it's

[4:24:59] Voice 16: I don't know I didn't really realize that's how the whole thing was constructed before I started

[4:25:03] Voice 16: tinkering with the format here so it's smart but it's almost so smart you don't know it

[4:25:07] Voice 16: you know what I mean so it's brilliant only when you know it so there you go the current work

[4:25:13] Voice 16: program is a little harder to follow and here's why in my opinion when I started the RPC had one

[4:25:20] Voice 16: top priority and that was to implement the strategic action plan items numbers 1.2 2.2 2.3

[4:25:27] Voice 16: 3, 2.4, 2.5, 4.4, subset 3, 4.4, subset 4, and 4.8.

[4:25:32] Voice 16: And I looked at that and I'm like, what the heck does that mean?

[4:25:34] Voice 16: So I had to cross-reference all over the place and dig it out and what have you.

[4:25:38] Voice 16: But I've done you, in my opinion, the favor of actually pulling that apart so you understand

[4:25:43] Voice 16: which each one is.

[4:25:45] Voice 16: Now that's sort of taking out the nesting dolls and putting them into separate things

[4:25:49] Voice 16: then creates different projects, which may be harder to accomplish.

[4:25:53] Voice 16: From a staff management point of view, I found it much easier to understand and much

[4:25:57] Voice 16: easier to convey and again that's just taking fresh eyes to how things are done so in that

[4:26:02] Voice 16: again i've gone back and i put it back under the strategic plan only the thing is i didn't bother

[4:26:07] Voice 16: hyperlinking it a second time so again i started the fresh water resources this is what's happening

[4:26:13] Voice 16: currently in your work program program and the strategy has been completed for fresh water

[4:26:18] Voice 16: sustainability uh groundwater groundwater mapping is concluding and as you know staff are drafting

[4:26:25] Voice 16: business cases to support the development of communication education materials just

[4:26:29] Voice 16: to assist with implementation plans so that's a really good example of this current work program

[4:26:34] Voice 16: shows you exactly where we are you just talked about it so that's that's that's what you have

[4:26:39] Voice 16: in this report excuse me uh talking about housing uh strengthen affordability now this is i want to

[4:26:47] Voice 16: really emphasize this word affordability uh in the strategic plan it talks about strengthen housing

[4:26:53] Voice 16: housing affordability through the islands trust area and there's a there's a distinction to me

[4:26:59] Voice 16: but what is affordability and what is perhaps attainability or availability or other words

[4:27:06] Voice 16: affordability and it should be in my mind and certainly in the planning world a distinct

[4:27:12] Voice 16: term to to be 30 percent of the the average or the mean in household income of that area

[4:27:20] Voice 16: So again, I'll talk about Salt Spring Island. The mean income is approximately $60,000 for a household because a lot of people are retired, they don't have an income. And that means the average rent is about, to be affordable, should be $1,500 or less a month.

[4:27:35] Voice 16: on. So when I'm talking about affordability, that's what I'm talking about. That's what the

[4:27:40] Voice 16: strategic plan is implying. However, as we know, the discussion about housing is much more robust

[4:27:46] Voice 16: than affordability. It's about availability. It's about diversity. It's about much more than just

[4:27:52] Voice 16: can you afford $1,500 a month? It's about options. It's about housing the right workers and so on

[4:27:57] Voice 16: and so forth. So yeah. And so this goes on to talk about, sorry about the segue, but this goes on to

[4:28:05] Voice 16: talk about again what we talked about earlier about housing is that a form is being scheduled

[4:28:09] Voice 16: for staff and then a housing form is being scheduled for elected officials which we talked

[4:28:13] Voice 16: about as being an education session so all that's being talked about earlier strengthen relations

[4:28:19] Voice 16: with the first nations i had to really dig into this one because i i needed clarity

[4:28:25] Voice 16: phase one of the heritage conservation overlay mapping was completed and it included all the

[4:28:32] Voice 16: the things I mentioned in the report, including a report illustrating the importance of the work,

[4:28:38] Voice 16: an approach, data accumulated, and it sort of set up a project to do phase two. It was kind of the

[4:28:46] Voice 16: research phase, getting ready to do the work. And that's where it stubbed its toe. We lost our

[4:28:53] Voice 16: senior intergovernmental policy advisor. The contractors who supported her to get the work

[4:28:59] Voice 16: done left as well i'm not entirely sure about the relationship there but i just know that they're

[4:29:04] Voice 16: no longer available to us and we heard i i know some first nations responses were not favorable

[4:29:10] Voice 16: about us mapping and putting out public um areas of conservation for the right they want us no

[4:29:17] Voice 16: doubt to do the work to protect but not necessarily in this method and so staff did not have a chance

[4:29:22] Voice 16: because we lost those key people to respond to this group but what next steps are so that's

[4:29:27] Voice 16: that's what that conveys moving on to the uh the forest and terrestrial ecosystems remember all

[4:29:33] Voice 16: these sort of italicized titles are strategic strategic plan related and here i put in what

[4:29:39] Voice 16: salt some of salt spring's work was and i really encourage you to look at these for your own

[4:29:44] Voice 16: islands or to share the information it was it's a really interesting look at coastal douglas for

[4:29:49] Voice 16: ecosystems carbon storage fresh water wildfire biodiversity it used the information for salt

[4:29:56] Voice 16: it's being specific, but I'm a big believer in not

[4:30:00] Voice 16: reinventing the wheel while that may be salt spring specific you'll find that it's infographic related

[4:30:06] Voice 16: it's it's uh it was an attempt to communicate visually more than in text which is i believe

[4:30:12] Voice 16: kind of where most people how most people like to digest information these days they don't like to

[4:30:17] Voice 16: read long reports and at least that's the the common person i would suggest um okay so that's

[4:30:25] Voice 16: That's where your work program's at.

[4:30:27] Voice 16: Follow-up action list is elsewhere on the agenda.

[4:30:30] Voice 16: I won't get into that.

[4:30:31] Voice 16: I do dive down into freshwater sustainability strategy.

[4:30:35] Voice 16: And the reason I do that is it's on your current work program.

[4:30:38] Voice 16: There's a lot going on.

[4:30:40] Voice 16: And it's a lot going on because that's been the priority both of Trust Council and this group.

[4:30:46] Voice 16: So I won't go into each one of these items, but they're still on the follow-up action list.

[4:30:50] Voice 16: And I respond to each one.

[4:30:51] Voice 16: There's a bullet and a sub-bullet.

[4:30:54] Voice 16: yeah so there's some outstanding items that that there are rpc has asked staff to do as well as

[4:31:00] Voice 16: some of the work you received today i'm going to go forward and i'll probably mark some of it as

[4:31:04] Voice 16: having been done so but suffice to say there's a bunch of things in here we can return to this if

[4:31:08] Voice 16: you want in detail i'm just showing you how i put the report together in some of the items but the

[4:31:13] Voice 16: big thing takeaway is here look at all the bullets that means there's a lot of items going on in this

[4:31:17] Voice 16: field and why you got the report today because we see this as a priority for the RPC other right

[4:31:26] Voice 16: I was asked about this no actions have been taken about the fee per lot I recognize I fumbled my

[4:31:31] Voice 16: answer really I should have said I'm not sure I'll get back to you but there it is the no work has

[4:31:38] Voice 16: been done that I'm aware of about the fee per lot structure and in regards to fees or into

[4:31:43] Voice 16: to subdivision or what have you nothing done nothing that i could find yet uh let's see

[4:31:48] Voice 16: strategic planning this is an interesting one it's really old request staff to report on

[4:31:53] Voice 16: incorporating ltc strategic planning within the trust council strategic plan i hope i can be just

[4:31:59] Voice 16: somewhat relaxed in my conversation i this screams trustee patrick to me uh she's shown me many

[4:32:04] Voice 16: awesome diagrams about well she's just good at drawing diagrams and flow charts and processes

[4:32:09] Voice 16: processes and stuff like that and um and so my response to this is just merely my response that

[4:32:14] Voice 16: staff have been encouraged when i came on as director at the beginning this term i asked rpms

[4:32:20] Voice 16: to ask the island planners and themselves to to introduce the concept of strategic planning to

[4:32:25] Voice 16: each ltc now i know rpm kojima is uh just does that easily off the cuff it's natural he's good

[4:32:31] Voice 16: at it um and so but the northern islands and salt spring might have might have need a little more

[4:32:36] Voice 16: more coaching just because the new rpms and some new staff and what have you and i hope each one

[4:32:41] Voice 16: of you at your ltc table have been started your term talking about what it is you want to accomplish

[4:32:49] Voice 16: that is bare bones that's the that's the question and somehow getting that information to the to the

[4:32:54] Voice 16: trust council is not the question that i answered in here uh it's merely that if you're able to

[4:33:00] Voice 16: start that discussion you should be able to bring your findings yourself to the trust council table

[4:33:05] Voice 16: But I have not, or, and I'm not aware of any staff efforts to find a more formal mechanism or a policy or a procedure.

[4:33:12] Voice 16: So it's just merely my response to this direction.

[4:33:15] Voice 16: So I'm sorry, I'm talking a lot, but a few, just wrapping up, a few things to consider, of course, is Islands 2050.

[4:33:24] Voice 16: That's our, I don't know how to describe it.

[4:33:28] Voice 16: That's the name that we gave to the policy statement update, because that's the vision of what the islands look like in 2050, of course.

[4:33:35] Voice 16: islands and the surrounding sea that's ongoing work whatever that produces if it does amend the

[4:33:43] Voice 16: policy statement that means the future amendments to ocps official community plans and land new by

[4:33:49] Voice 16: land use bylaws will have to concur with that policy statement so if you're planning as a group

[4:33:56] Voice 16: to look at what ocps and lub should look like at the ltc level oh my god i'm sorry ocp lub ltc did

[4:34:03] Voice 16: Did I say that in one sentence?

[4:34:06] Voice 16: Then be conscious of the work that's being happening at the policy statement level, because

[4:34:10] Voice 16: they've redrafted it.

[4:34:12] Voice 16: It's going to be going out.

[4:34:13] Voice 16: It's going to look a bit different.

[4:34:14] Voice 16: The key themes, of course, have been First Nations reconciliation, climate change, and

[4:34:21] Voice 16: housing.

[4:34:22] Voice 16: But how that looks like in the policy statement, how that's going to affect your work, I don't

[4:34:26] Voice 16: know.

[4:34:26] Voice 16: But so be conscious of it is really my point here.

[4:34:29] Voice 16: Of course, the governance review, again, you can see I have links to both these things.

[4:34:32] Voice 16: the governance review i believe i heard trust or chair patrick say earlier uh appendix a is to that

[4:34:39] Voice 16: governance review i'm it involves land user planning and it has a whole bunch of recommendations

[4:34:45] Voice 16: um and a lot of those things that were going that were recommended are have happened or are

[4:34:51] Voice 16: currently happening um so there's been no real sort of forensic analysis about um where that's

[4:34:57] Voice 16: going but of course there's a governance committee so how does this group intersect with the

[4:35:01] Voice 16: governance committee i'm not sure but that's that is happening is the governance review is alive

[4:35:06] Voice 16: it's being looked at and i imagine this group wants to do the same especially in regards to

[4:35:10] Voice 16: appendix a and i put at the end of planning services renewal that's the sort of term we

[4:35:16] Voice 16: put in for the last number of years planning services have been trying to renew our services

[4:35:23] Voice 16: to be more efficient to be more effective those are the policies that you saw that's part of that

[4:35:28] Voice 16: that, as well as looking at, do we need, what's our team composition look like?

[4:35:33] Voice 16: That's ongoing this year.

[4:35:34] Voice 16: You'll see in the budget request, when I started, I've asked for a hierarchical structure of

[4:35:39] Voice 16: administrative work to proper capture the work they're doing, to sort of slot them into

[4:35:45] Voice 16: a bit of a, to create a line of progression for admin to move through, as well as to capture

[4:35:52] Voice 16: some of those things that during COVID we've been doing that no one's been paying for,

[4:35:56] Voice 16: so to speak.

[4:35:56] Voice 16: So we've been kind of, I forget how the CAO said it, but he's always so much more succinct than I am.

[4:36:02] Voice 16: But we've been doing work that we haven't really been capturing.

[4:36:05] Voice 16: So that's captured in there.

[4:36:09] Voice 16: I should tell you a few things that are going to, when I'm going to talk about resources, the Salt Spring office is being, has to move.

[4:36:19] Voice 16: Its lease will expire at the latest by January 2025.

[4:36:23] Voice 16: It could feasibly be before then.

[4:36:25] Voice 16: that's going to absorb staff time to move and set up and all that kind of stuff so uh say goodbye

[4:36:31] Voice 16: to the bc hydro building if you've ever been there uh sad day they're already busy renovating

[4:36:36] Voice 16: the outside and getting ready to boot the team out there uh the northern office is in a similar

[4:36:40] Voice 16: situation there they're on sort of shaky grounds about leases and extensions and stuff like that

[4:36:45] Voice 16: so that similar timeline so that really it really takes a lot of steam out of staff to talk about

[4:36:51] Voice 16: moving and where they're going and stuff like that if you can imagine it's quite disruptive

[4:36:54] Voice 16: disruptive. We try not to make it disruptive, but how can you really avoid it? And of course,

[4:37:00] Voice 16: finally, well, no, I guess two more things. Staff turnover. I'm new. Hey, I'm new as a director,

[4:37:05] Voice 16: as a regional planning manager for seven years and a planner for, I don't know, five years,

[4:37:10] Voice 16: I guess, here. And we have two new RPMs out of three and we have a turnover of planners and

[4:37:18] Voice 16: And we're about to hit a kind of a really sad time about admin team where we have two staff retiring in the northern office, key admin and other positions that may or may not be happening.

[4:37:31] Voice 16: So a lot of turnover, of course, retirements, some of that just natural.

[4:37:35] Voice 16: And of course, others are people looking for better opportunities.

[4:37:38] Voice 16: If you didn't know, I'll just throw this out there.

[4:37:41] Voice 16: Provincial staff in these roles get paid about 20 percent, 10 to 20 percent less than the comparative in other regions.

[4:37:47] Voice 16: so it's we get we get the young ones in on uh on their values they believe in preserve and protect

[4:37:54] Voice 16: and they love the islands and they leave for better opportunities quite often to extend a

[4:37:58] Voice 16: career somewhere else and so that that's a very typical pattern so when we talk about like co-op

[4:38:03] Voice 16: students or like for where the freshwater or planning or this ubc student we talked about

[4:38:08] Voice 16: earlier um we breed planners really well uh we don't necessarily keep planners forever and that's

[4:38:15] Voice 16: it's we accept that fate it's hard to live on the islands and it's hard to do the work where what we

[4:38:19] Voice 16: do it's hard to get underpaid to do it and etc etc and we're all considered a little bit crazy

[4:38:24] Voice 16: for the uniqueness that we are so you know it's there you go um and i'm proud to say that because

[4:38:29] Voice 16: i'm on salt spring right now i can say all those things so that's oh my gosh uh madam chair that's

[4:38:34] Voice 16: that's my ramblings on uh things to think that's where you've been that's where you are and those

[4:38:39] Voice 16: are things to think about going forward i can answer whatever questions you have for me thank

[4:38:43] Trustee Patrick: Thank you very much. And I think I know everyone's looking at the time. This isn't about, gee, we have all these, this is about preparing for our main meeting as well, is to making sure we all understand what's happened, kind of where things are in the flux of things,

[4:38:58] Trustee Patrick: and what we need to have at our disposal to be successful in our next meeting for doing our strategic planning.

[4:39:04] Trustee Patrick: planning so I have uh are there any questions you've got on this report or see areas that

[4:39:10] Trustee Patrick: you're inquisitive about and you think you want more information than what's been

[4:39:14] Trustee Patrick: um linked to and I see the first hand trustee Allen only

[4:39:21] Voice 11: because you said inquisitive um

[4:39:23] Voice 11: this is on the uh committee Council committee toolkit I was really interested in seeing the

[4:39:28] Voice 11: terms of reference difference between the regional planning page 54 and the programs committee

[4:39:37] Voice 11: The Regional Planning Committee identifying reporting to Council on emerging issues related to the Committee's areas of responsibility for Trans-Council Direction.

[4:39:47] Voice 11: And then you get programs and they list all these emerging issues in detail from resource management, land conservation, water management, marine environments, sustainable communities, it goes on.

[4:40:00] Voice 11: And I was just curious,

[4:40:01] Voice 10: there's

[4:40:03] Voice 11: my curiosity, and whether we should revisit that as a planning committee, or do we care, and we can just have these giant world of emerging issues that we can deal with?

[4:40:16] Voice 16: May I respond to

[4:40:17] Voice 16: that, Madam Chair?

[4:40:17] Voice 16: Yes, please.

[4:40:18] Voice 16: So I saved you what anguishes me, but now your inquisitiveness has forced it to the surface, and that is the various policies have different references to what the Regional Planning Committee does.

[4:40:32] Voice 16: and and it it's like in three different places it says it in three different ways

[4:40:36] Voice 16: and i gave him gave you links to two of them uh in your report which is uh sort of the government

[4:40:43] Voice 16: the committee structure sort of has a table and says here are the following things and then your

[4:40:48] Voice 16: actual terms of reference have a list of things and then i forget where the other one is i must

[4:40:53] Voice 16: have it somewhere is yet another list and so when you smash them together of course is a general

[4:40:58] Voice 16: theme, but they're not consistent by any means, a hundred percent. So if that, I think that's a

[4:41:04] Voice 16: really great observation, Trustee Allen, that again, if you want to take to the May meeting

[4:41:10] Voice 16: and you want to ask yourself, that's a fundamental governance question. What do we do and how do we

[4:41:14] Voice 16: do it? And what are our terms of reference? It'd be really nice, in my opinion, to clean that up

[4:41:18] Voice 16: and to get consistency about what the Regional Planning Committee should be doing, what's its

[4:41:22] Voice 16: terms of reference, and to make it consistent across all the policies. That's a bit bureaucratic,

[4:41:27] Voice 16: wonky work. But I think it's an opportunity to request trust counsel to give you a broader list

[4:41:35] Voice 16: or a shorter list or a more succinct list or whatever it is you want. It's a good opportunity

[4:41:40] Voice 16: to take a governance perspective of your own list. So I could certainly send you all the

[4:41:47] Voice 16: lists if you like, Trustee Allen, but don't get too curious on that. That's my advice.

[4:41:53] Trustee Patrick: Well, no, thank you for that stuff.

[4:41:55] Trustee Patrick: And you're right.

[4:41:56] Trustee Patrick: There is a lot of differences.

[4:41:58] Trustee Patrick: I went and dug them all through after you talked about that.

[4:42:01] Trustee Patrick: And there's one that says that we are responsible for the protocol agreements.

[4:42:04] Trustee Patrick: And I look at protocol agreements being a key tool as we move forward with our reconciliation

[4:42:09] Trustee Patrick: with First Nations.

[4:42:11] Trustee Patrick: And we have some lessons learned.

[4:42:12] Trustee Patrick: Have we done a good job of managing the protocol agreements we have?

[4:42:16] Trustee Patrick: Are they up to date?

[4:42:17] Trustee Patrick: And all those things.

[4:42:19] Trustee Patrick: So that's an example of work.

[4:42:22] Trustee Patrick: Trustee Baldwin.

[4:42:23] Voice 2: uh just a a comment i believe i read someplace that the initial um committee structure was set

[4:42:33] Voice 2: up around the structure of the islands trust itself so you have trust programs which is

[4:42:39] Voice 2: effectively trust services regional planning which is planning and financial planning which is uh

[4:42:49] Voice 2: administrative services is not the way it's structured and i suppose that governed to

[4:42:54] Voice 2: to some degree, some of the content of each of the terms of reference. So I'm just wondering

[4:43:01] Voice 2: how we break out of that. And I agree with you that it could do with an overhaul,

[4:43:06] Voice 2: because when I initially got involved, I sat and read all of these and I couldn't hold them

[4:43:11] Voice 2: in my mind because I would read one, pause, go and read the other, and the other one would become

[4:43:17] Voice 2: this fuzz I couldn't actually clearly hold in my head a kind of a an overall mission statement for

[4:43:26] Voice 2: each of the committees so I agree that it could do with a rehash and a some consideration thanks

[4:43:36] Voice 16: do you mind if I respond to that so sorry I try not to engage in discussion too much but

[4:43:41] Voice 16: I want to give you hope uh trustee Boland and so that the hope is we have director of legislative

[4:43:47] Voice 16: legislative services, looking at all the policies, looking to renew them. And I have no doubt that

[4:43:57] Voice 16: that work, as well as the work of the Governance Committee, should give you hope that it'll be

[4:44:02] Voice 16: looked at. But I'll turn to Director Marler.

[4:44:06] Voice 13: Thanks. Through the Chair, I just wanted to

[4:44:08] Voice 13: let you know that, again, this has been addressed. I think the CAO role to report to Trust Council,

[4:44:15] Voice 13: and I can't remember exactly how long ago it was but it's probably a couple years now

[4:44:21] Voice 13: maybe longer on the structure of the select committees the standing committees for Trust

[4:44:30] Voice 13: Council you are correct it was divided it

[4:44:33] Voice 13: was created kind of aligned with the departments

[4:44:38] Voice 13: apartments. The Trust Programs Committee used to be the Trust Policy Committee, and its focus back

[4:44:46] Voice 13: in those days was policy statement. So that got changed to programs to recognize it's a little

[4:44:53] Voice 13: bit more than just policy. Financial Planning Committee is an amalgamation of two committees

[4:44:58] Voice 13: back in the late 90s, the Financial Planning Committee, and there was another one, I can't

[4:45:05] Voice 13: I can't remember what it was called, but it was more around the governance to do with finances and they were kind of combined together.

[4:45:13] Voice 13: And then the regional planning committee was the local planning committee under the local planning services director.

[4:45:20] Voice 13: So historically, it's been based on the departments, really, with one committee allocated to one director kind of thing.

[4:45:30] Voice 13: So the report from the CEO kind of identified what some options could be to change it and what some of the implications are, such as staffing.

[4:45:41] Voice 13: And that's part of the big thing. The more committees you have, the more they meet, the more staff you need to run those meetings.

[4:45:47] Voice 13: And I think we're seeing that now. We've created the governance committee.

[4:45:53] Voice 13: and we haven't increased staff to represent that.

[4:45:56] Voice 13: There's a provincial requirement

[4:45:58] Voice 13: for an accessibility committee

[4:46:00] Voice 13: and we're going to have to figure out

[4:46:02] Voice 13: how to resource that as well.

[4:46:04] Voice 13: So I think if it's something

[4:46:06] Voice 13: the Regional Planning Committee would like to review,

[4:46:09] Voice 13: I think it would be, you know,

[4:46:12] Voice 13: direction of staff to do something,

[4:46:14] Voice 13: come back with some reporting

[4:46:16] Voice 13: and put it on your work program.

[4:46:18] Voice 13: So I just want to provide that historical feedback

[4:46:21] Voice 13: for you though.

[4:46:25] Voice 9: Thank you very much. Any other questions? Trustee Elliott.

[4:46:34] Voice 9: Thank you, Chair. Is it possible

[4:46:39] Voice 3: to get a staff review of Appendix A of a governance review

[4:46:50] Voice 3: in time for our May in-person meeting so that we can have an idea, for those of us who are new,

[4:47:01] Voice 3: and as we're looking at the planning services renewal how things have changed what might be

[4:47:10] Voice 3: feasible to tackle that's one question and it seems to me that there's maybe I'm mistaken but

[4:47:19] Voice 3: there's work projects you know which which you've identified as coming from the strategic plan which

[4:47:26] Voice 3: has been really helpful actually as I went into LTC meetings and we were looking ahead

[4:47:31] Voice 3: head um what might we want to put on the work program for the ltc so it was really helpful

[4:47:37] Voice 3: that you broke that down into those four main piece or three four main pieces um so sort of

[4:47:45] Voice 3: there's work programs and then there's planning administration and management and what i'm

[4:47:53] Voice 3: I'm thinking specifically is like the model fees by law and how broad or how consistently that's

[4:48:01] Voice 3: applied across LTCs and different things. So as we're going into our strategic planning session

[4:48:10] Voice 3: in May, will we have a better idea of what that appendix A realistically

[4:48:19] Voice 3: realistically um looks like when matched up to the operations of of the planning department

[4:48:27] Voice 3: right now with all the changes that have happened is that sorry my question is a bit fuzzy

[4:48:33] Voice 3: i

[4:48:36] Voice 16: think madam through the chair um what i'm hearing you ask is for your you're requesting

[4:48:42] Voice 16: the rpc that leads to a motion requesting staff to review appendix one of the governance report

[4:48:48] Voice 16: report to compare to the current status of the planning services work unit, something

[4:48:58] Voice 16: along those lines.

[4:48:59] Voice 16: So what I'm hearing is, I just reported that we've done a lot of things.

[4:49:03] Voice 16: How does that compare to what they tell us to do?

[4:49:06] Voice 16: I think that's a reasonable request.

[4:49:08] Voice 16: I can't care.

[4:49:09] Voice 16: I mean, you can make that request and we can report back as soon as we can, you know.

[4:49:14] Trustee Patrick: Well, I think she was requesting, could that be done for our May, something we could

[4:49:18] Trustee Patrick: have at our may meeting i could try person

[4:49:21] Voice 16: all right all i could do is try so uh

[4:49:25] Voice 9: trustee luckham

[4:49:28] Voice 9: nope you're muted i

[4:49:32] Trustee Luckham: can't help but chime in um one of the things that the criticisms there is

[4:49:36] Trustee Luckham: trusted too many people doing too many things and some of them are the same and um it's interesting

[4:49:43] Trustee Luckham: to think that one committee and there may be others that would like to get ahead of the

[4:49:47] Trustee Luckham: the governance committee and its review. And so I would just, I think that it's up to you what

[4:49:55] Trustee Luckham: you want to do. Let me be certain about that. But you might want to ask the governance committee to

[4:50:00] Trustee Luckham: do that. That's a priority. And that would help feed into that governance review process. But

[4:50:06] Trustee Luckham: it's absolutely up to you

[4:50:07] Voice 9: what you want to do. I am on

[4:50:16] Trustee Patrick: the governance committee. I did

[4:50:17] Trustee Patrick: specifically request if they would let us move and i didn't get an answer their uh their next

[4:50:24] Trustee Patrick: meeting they're going to be reviewing um you know taking sort of the trustees or the members

[4:50:31] Trustee Patrick: perspectives of questions and things and i know i'm presenting annex one as being kind of where

[4:50:36] Trustee Patrick: where i'm surrounding all my comments around is the land use planning elements and and that so

[4:50:42] Trustee Patrick: So we could do either or, but I think we should be prepared to talk about some of the items

[4:50:50] Trustee Patrick: in Annex 1 absolutely in the meeting because they do represent work of this group and work

[4:50:56] Trustee Patrick: that's very important to the land use planning.

[4:50:58] Trustee Patrick: So

[4:50:59] Voice 9: it's up to trustees what they'd like to do.

[4:51:13] Voice 3: Just as a follow-up to that, it would be helpful if there was a table, for instance, just because

[4:51:21] Voice 3: because I don't have the information to understand which LTCs have adopted the model fees bylaw

[4:51:27] Voice 3: or the DAI bylaw, some of the previous work that RPC had set in place. I just, I'm trying to

[4:51:37] Voice 3: understand sort of a status update maybe of the rejigging of regional planning. And anyway,

[4:51:44] Voice 3: maybe I'm being redundant.

[4:51:46] Trustee Patrick: No, I mean, it shows you the importance of annex one, because it

[4:51:50] Trustee Patrick: questions it says is the model bylaw process the right way forward and that's something this

[4:51:56] Trustee Patrick: committee should be looking at does it work what you know what what's wrong what are the challenges

[4:52:00] Trustee Patrick: what are the risks um is there a better way um of of proceeding so they they they do fit in it

[4:52:07] Trustee Patrick: from our strategic standpoint for the next four years we're definitely going to be

[4:52:11] Trustee Patrick: coming up against these issues uh trustee boland uh

[4:52:18] Voice 2: laurie you provided us with a table with um

[4:52:22] Voice 2: um some questions could that be a starting point or are we talking about something different

[4:52:27] Trustee Patrick: um this is something i think the question trustee elliott was saying was could to staff tell us

[4:52:32] Trustee Patrick: where because they've done a lot of work and so sort of take

[4:52:35] Trustee Patrick: a look at that look at that tape

[4:52:37] Trustee Patrick: which is just a table of the recommendations yeah and say you know what where are you already you

[4:52:43] Trustee Patrick: know this the the consultant made this recommendation and you've already gotten

[4:52:47] Trustee Patrick: and you know you or you where are you so it's kind of a status is how i understand the question from

[4:52:53] Trustee Patrick: trustee elliott of of

[4:52:55] Voice 10: where

[4:52:56] Trustee Patrick: are we already um what i was looking at was making sure we we as

[4:53:01] Trustee Patrick: trustees thought about those those items in the annex as do we understand them do we have questions

[4:53:07] Trustee Patrick: for staff to understand you know we have a recommendation do we understand what it's saying

[4:53:12] Trustee Patrick: What would be the questions we would have in a dialogue with staff to understand what those were so that we had a mutual understanding of what the recommendations meant?

[4:53:26] Trustee Patrick: so

[4:53:28] Voice 2: perhaps some of us including you a sub-quorum group could meet to review the table you made a

[4:53:37] Voice 2: start on and add in some extra content and then maybe uh stefan could take a look at it like make

[4:53:47] Voice 2: it a little bit more specific for staff i'm not sure but i'd be willing to have a go at that with

[4:53:54] Voice 2: the cover of other

[4:53:55] Voice 2: people the

[4:53:56] Trustee Patrick: focus i was having was preparing for a dialogue just to give you know

[4:53:59] Trustee Patrick: trying to get trustees to think about their questions you know think about that those items

[4:54:05] Trustee Patrick: in terms of what what do i need to know to understand it um as a first place for conversation

[4:54:12] Trustee Patrick: but uh director sir mac could you oh your hand was up or no sure

[4:54:18] Voice 16: um so i'm open to ideas uh about how

[4:54:22] Voice 16: how you'd like to, you know, immediately the idea I was having, if you would like staff to respond,

[4:54:27] Voice 16: was to do just that, create a table, list all the recommendations and comment on them. So it seems

[4:54:32] Voice 16: like kind of a no-brainer way to respond. But I want to be clear, I haven't heard, and perhaps

[4:54:39] Voice 16: this group can correct me, I haven't heard Trust Council or any other body say, implement the

[4:54:44] Voice 16: recommendations in those reports or anything like that. My understanding is that the report has been

[4:54:49] Voice 16: been received and that a governance committee is the first step that's going to look at that.

[4:54:54] Voice 16: So I don't want the assumptions to be that we have to implement those recommendations.

[4:54:59] Voice 10: So

[4:55:00] Voice 16: please, and I know you're not saying that, but I'm putting that out in the public agenda. Like

[4:55:04] Voice 16: I'm happy to comment where staff have recognized that we have already begun such work and advanced

[4:55:09] Voice 16: such work, but we have no direction. There's no impetus that at this moment that says we must

[4:55:14] Voice 16: do the work that's in that report. There's been no trust council direction to do that. So

[4:55:18] Voice 16: So just for clarity.

[4:55:21] Trustee Patrick: Absolutely.

[4:55:22] Voice 3: Trustee Elliott.

[4:55:23] Voice 3: Yeah, and I completely agree.

[4:55:25] Voice 3: This is actually coming from a conversation earlier that I'm not with the staff person saying staff have not been asked to review the governance report and see where the areas are that, you know, what's policy reform that we need to do, what is in sort of the policy statement.

[4:55:48] Voice 3: So legislative stuff. So here we've got a very clear map of here's some suggestions for your local planning efficiencies. And I want to see through staff size how that matches up with how regional planning has been working towards creating efficiencies.

[4:56:08] Voice 3: What have we done? What's realistic? What is like, yeah, that would be a great suggestion to adopt. And so that's the first part. And not assuming that this is the sort of the Bible that we're going to follow in terms of the plan forward. That was not my intent at all.

[4:56:25] Voice 3: The second part is if we go into our strategic plan and we say, you know, we can only focus on one area, let's say one project, if it's housing or if it's finishing freshwater sustainability for the first year, what are we going to do with sort of the remainder of our brain thinking time?

[4:56:48] Voice 3: time and and looking at some of the efficiencies and processes could be a good use of our time so

[4:56:54] Voice 3: I just want to have that information from staff's perspective as to what's been done and what what

[4:57:01] Voice 3: would be realistic and what could we look forward to

[4:57:06] Voice 9: well

[4:57:10] Voice 16: through the chair I'll respond to that

[4:57:12] Voice 16: so it's no it's I don't suppose it's any secrets to this group the brain of the operation so far

[4:57:19] Voice 16: for planning has been Planner Chadwick and so she's been extraordinarily helpful to me as I

[4:57:25] Voice 16: orientate to this position and we've discussed strategies about how to present in easy to digest

[4:57:32] Voice 16: information to this group about where we see this group going without you know telling you that's

[4:57:36] Voice 16: where it's going because that's your decision and so we're prepared to sort of begin that

[4:57:42] Voice 16: discussion in May once you've just sort of strategized where you'd like to go and we've

[4:57:48] Voice 16: We've sort of been developing some early assumptions about anticipating where you might go into like a Gantt chart saying in this year, break it out into terms and into each quarter because you meet quarterly and you meet for four terms.

[4:58:00] Voice 16: What could we achieve with a normal timeline and stuff like that?

[4:58:03] Voice 16: So we're prepared to have that discussion to get going and we're developing the sort of template so that, you know, we can communicate in that language.

[4:58:11] Voice 16: But we, of course, can't do that without, you know, the direction of the RPC.

[4:58:14] Voice 16: But if the RPC wants to start us preparing materials, it's going to take a fair bit of work to get ready for that May meeting. I'm hearing a list of materials. If you want staff to also work on this table of recommendations, I'm just cautious about my own time because if you knew I'm triple booked, I am in this job. It's just nuts.

[4:58:35] Voice 16: And I do desperately try to keep up to everything, but it's a lot.

[4:58:39] Voice 16: And I want to, my eagerness to perform for this group and give you what you need is high,

[4:58:45] Voice 16: but I don't want to overcommit.

[4:58:47] Voice 16: I've learned that lesson too many times.

[4:58:48] Voice 16: So I would recommend you make the recommendation.

[4:58:51] Voice 16: And then I deliver as best as I can with the resources I have and preparation for May.

[4:58:57] Voice 16: And if I can't make that May deadline, I'll report back because it'll be on your follow-up

[4:59:00] Voice 16: action list, but why I can't do that.

[4:59:02] Voice 16: But if I keep it simple to a table, it should be a relatively simple exercise.

[4:59:10] Voice 16: But of course, I always overcommit.

[4:59:11] Voice 16: So who knows?

[4:59:13] Voice 16: But make the recommendation.

[4:59:14] Voice 16: I'll see what I can do.

[4:59:15] Voice 16: That's what you're here to do.

[4:59:17] Voice 16: You're here to tell me what you'd like us to accomplish.

[4:59:20] Trustee Patrick: And I've already made a table.

[4:59:21] Trustee Patrick: So I'm happy to share that with you.

[4:59:23] Trustee Patrick: If all the recommendations are just an empty table.

[4:59:25] Trustee Patrick: So you can.

[4:59:26] Voice 16: There you go.

[4:59:27] Voice 16: Lovely.

[4:59:28] Trustee Patrick: Starting template.

[4:59:30] Voice 16: Spreadsheets, spreadsheets.

[4:59:31] Voice 16: Does

[4:59:31] Trustee Patrick: anyone want to make a motion or try to wing a motion along that at this time?

[4:59:37] Trustee Patrick: Trustee Elliott, I want to be brave.

[4:59:40] Voice 3: Sure.

[4:59:42] Voice 3: I move that RPC request the Regional Planning Services staff to review Annex 1.

[4:59:56] Voice 3: Or is it the recommendations in the Annex?

[5:00:00] Voice 3: one yeah

[5:00:00] Trustee Patrick: recommendations in annex one

[5:00:02] Voice 3: recommendations in annex one of

[5:00:07] Voice 9: the governance report

[5:00:07] Voice 9: to provide um alignment

[5:00:18] Trustee Patrick: with current work or uh

[5:00:21] Voice 3: well an update maybe with with current context

[5:00:25] Voice 3: and our current planning context and feasibility of uh suggested those recommendations maybe

[5:00:37] Voice 3: of the feasibility of those recommendations because that's that's what I'm trying to learn I

[5:00:42] Voice 3: what I'm wary of is that the governance committee goes on a rabbit chase saying we need to do all

[5:00:50] Voice 3: these things and then assigns it back to regional planning and then we find out well that's not

[5:00:55] Voice 3: feasible or it's already been done so let's sort of shorten that learning timeline and

[5:01:03] Voice 3: and what is feasible, what has been done.

[5:01:07] Voice 3: Does that make sense?

[5:01:09] Voice 3: Are

[5:01:10] Trustee Patrick: you happy with that motion?

[5:01:11] Trustee Patrick: Yeah.

[5:01:12] Trustee Patrick: Is that clear to you, Stephan, the way it's written before it's seconded?

[5:01:18] Voice 16: Yes, no.

[5:01:19] Voice 16: It's certainly clear that you want me to review the Annex 1 recommendations

[5:01:24] Voice 16: to provide an update from a planning perspective.

[5:01:30] Voice 16: perspective. But

[5:01:32] Voice 16: when you say feasibility, which is the heart of what you're saying,

[5:01:35] Voice 16: it gets a little more challenging. So again, you're asking then not just for me to say

[5:01:40] Voice 16: where we are and what we're doing in relation to that recommendation, then

[5:01:43] Voice 16: you're asking me

[5:01:44] Voice 16: to put a feasibility. And I think that becomes a much more challenging task. Although I'd be happy

[5:01:50] Voice 16: if Trustee Patrick sort of updates it, or if I update the spreadsheet to leave that as a column

[5:01:56] Voice 16: there uh for consideration but i may not be able to comment on all those things because i have a

[5:02:01] Voice 16: feeling like that strikes me as a rabbit hole with no rabbit at the bottom of it i think somebody

[5:02:05] Voice 16: said so eloquently who said that we

[5:02:09] Voice 3: could just write that after planning and context

[5:02:14] Voice 3: yeah planning context is that the right word planning

[5:02:21] Voice 3: yeah i guess how the work is structured or administrated or my brain is faltering

[5:02:29] Voice 15: how about operations if i may or thank

[5:02:31] Voice 3: you that's great yeah context

[5:02:33] Voice 15: operations yeah

[5:02:36] Trustee Patrick: thanks does that work then better yeah i see the next then there'd be a conversation if that would

[5:02:43] Trustee Patrick: become work of this committee if we wanted you to go further on investigating feasibility that

[5:02:47] Trustee Patrick: That would be work that we would direct, I think, is how I'd understand that.

[5:02:50] Trustee Patrick: So, OK, is there a second to this motion?

[5:02:54] Trustee Patrick: Seconded by Trustee Allen.

[5:02:56] Trustee Patrick: Is there any discussion?

[5:02:58] Trustee Patrick: The only thing before I was going to say we didn't put a time frame on there.

[5:03:05] Voice 3: Would I?

[5:03:06] Voice 3: I wouldn't just because if it turns out to be impossible, we'll expect this report at a later date.

[5:03:13] Voice 3: So, I mean, aim to have it for May.

[5:03:15] Voice 3: That'd be great.

[5:03:16] Voice 3: um uh it just goes on the follow-up action list i

[5:03:20] Trustee Patrick: guess all right no i just uh that that's the

[5:03:23] Trustee Patrick: understanding you just want to be what we're hoping okay is there any further discussion

[5:03:29] Trustee Patrick: if not i'll call the vote all those in favor raise your hand

[5:03:39] Trustee Patrick: there we go they're all up there yep we're all up i will just uh read lower your hand

[5:03:47] Trustee Patrick: If there was anyone opposed that I missed, this is your chance. No one's opposed. That's carried. All right. Good idea. Is there anything else from that? Or I think, I think from what, you know, Trustee Bollinger was saying for preparation, I think I'm going to speak for Trustee Borthwick and I as vice chair and chair, I think would work with staff to help make sure we have the materials in a format or the links to the information that we need to be prepared for that.

[5:04:17] Trustee Patrick: meeting. And then we also have the task, the task force, the working group that will be working on

[5:04:21] Trustee Patrick: the housing element of that, of supporting us in that work. So I think, I hope you're reviewing

[5:04:32] Trustee Patrick: this material. I know it's a lot of material and you'll, in the next month or two, you'll probably

[5:04:35] Trustee Patrick: be reviewing more material and may come up against questions that you say, you know, I want to know

[5:04:39] Trustee Patrick: more about this. This would be useful. So please raise that, you know, to my attention, to Stefan's

[5:04:45] Trustee Patrick: attention. And if it's existing and available, let's know what's out there. But definitely let

[5:04:52] Trustee Patrick: me know so that we can structure that meeting to really work and have some meaningful, deep

[5:05:01] Trustee Patrick: thought that we put into it that day. Does that work for everyone? All right. So then I guess

[5:05:09] Trustee Patrick: thank you, Stefan, for that report. And I look forward to working with you and this group as

[5:05:16] Trustee Patrick: as we go forward to hopefully get even a longer list next term. You're setting the bar high. Sorry,

[5:05:21] Trustee Patrick: Stephan. We're going to get work done. Okay. So the next item is just, it's the current work

[5:05:30] Trustee Patrick: program. So this is just a report that's in there of what's currently out there. I don't know if

[5:05:35] Trustee Patrick: anyone has any questions about that. There really isn't any actions at this time. Was there anything

[5:05:42] Trustee Patrick: you were expecting Stefan on this one.

[5:05:45] Voice 16: I thank you Madam Chair so no not this time considering

[5:05:49] Voice 16: where you're going and may you're going to have your strategic directions you're going to talk

[5:05:53] Voice 16: about where you want to go and and it'd be ideal at that meeting if we can like read redraft this

[5:05:59] Voice 16: whole thing right like wipe it slate clean and write it however you wish it to be so I think

[5:06:05] Voice 16: this you're now as well versus we can get you and then the next meeting will be your chance to

[5:06:11] Voice 16: to redraft things that's

[5:06:13] Trustee Patrick: fantastic and thank you that does bring us to the next meeting

[5:06:17] Trustee Patrick: expectations and preparation um i tried to do that today throughout the meeting sprinkle that

[5:06:23] Trustee Patrick: are there any to anything we missed anything people are thinking that they would like to say

[5:06:27] Trustee Patrick: now and and that for preparation um uh i know i think we're targeting nanaimo i know uh trustee

[5:06:34] Trustee Patrick: was asking about that because so many of you are um from up that way or a number of us um

[5:06:41] Trustee Patrick: Um, if you have ideas you want to share now, I said, otherwise, please raise them as, as

[5:06:48] Trustee Patrick: they come to you because the more we know, the more we can set this up to be successful

[5:06:52] Trustee Patrick: for everyone.

[5:06:54] Trustee Patrick: And if I don't see any, oh goodness, we're not too late.

[5:06:58] Trustee Patrick: Six, six, 10.

[5:06:59] Trustee Patrick: And I keep telling you what time I'm on.

[5:07:01] Trustee Patrick: Um, so if that, we do not have a closed meeting today.

[5:07:07] Trustee Patrick: That means we're at the end of the agenda.

[5:07:10] Voice 17: trust trustee graham just a quick thanks to our new chair what a wonderful meeting and

[5:07:16] Voice 17: congratulations uh running it so efficiently i really appreciate that thank you

[5:07:20] Trustee Patrick: well thank you

[5:07:21] Trustee Patrick: trustee graham i had a lovely uh in-person meeting with uh trustee borthwick a week ago

[5:07:26] Trustee Patrick: and a very long drive back to salt spring because the crofton ferry wasn't running

[5:07:32] Trustee Patrick: but that's okay it was a pleasure and i'm looking forward to working with this group you're all

[5:07:37] Trustee Patrick: wonderful. And we're going to do some good work. And with that, we just need, I guess we don't need

[5:07:42] Trustee Patrick: it because a motion to adjourn is can we adjourn through general consent? No one's opposing. All

[5:07:48] Trustee Patrick: right. With that, then we are adjourned. Have a wonderful rest of your day. And thank you,

[5:07:55] Voice 16: everybody.

[5:07:56] Trustee Patrick: Give us a call if you think of things. Bye bye.