Islands Trust Programs Committee regular meeting, February 6, 2023

[0:00:00] Voice 10: we'll see how it goes i will be here as much as i can

[0:00:03] Voice 3: and uh just as just as a heads up to

[0:00:06] Voice 3: everybody as well we're expecting a phone call and if it does come through i will hand over the

[0:00:11] Voice 3: chairing to trustee ellen to continue on with the um the meeting today and then join back in when

[0:00:18] Voice 3: i'm able um just as a heads up in case i step away so good morning everyone thank you so much for

[0:00:24] Voice 3: for joining us and I'd like to start this meeting call this meeting to order

[0:00:31] Voice 3: the first item on our agenda is the agenda so if I'm just gonna ask oh okay

[0:00:40] Voice 3: so you're you're running that perfect thank you so much so I'd like to ask if

[0:00:45] Voice 3: anyone has any comments on the agenda if there was anything that they noticed

[0:00:49] Voice 3: that wasn't captured correctly or

[0:00:51] Voice 6: missed I'm not seeing any comments I'm sorry I'm

[0:01:01] Voice 11: i would love to comment go ahead the uh just the the um time at the bottom of the sheet

[0:01:08] Voice 11: said it was going to start at nine and

[0:01:10] Voice 6: it's clearly 10 o'clock so can you i'm not sure

[0:01:19] Voice 6: where to go to the

[0:01:21] Voice 20: where are you seeing that trustee i'm

[0:01:24] Voice 11: sorry the meeting minutes at the

[0:01:25] Voice 11: i guess it would be at the bottom of page six was it okay

[0:01:32] Voice 3: so perhaps we're just adopting the agenda

[0:01:34] Voice 3: agenda right now not we're not going over the previous meeting minutes those come in the next

[0:01:41] Voice 3: in section six.

[0:01:45] Voice 9: Okay thanks.

[0:01:47] Voice 3: Okay so are you okay with the agenda that there are there any comments

[0:01:50] Voice 3: or any last minute items

[0:01:52] Voice 6: to add to the agenda? Okay I'm not seeing anybody's hand go up so by

[0:02:02] Voice 6: general consent can we adopt

[0:02:04] Voice 3: the agenda? Okay I'm not seeing anyone say nay so by general consent

[0:02:11] Voice 3: the agenda has been adopted item item three is the public comment period do we have any members

[0:02:21] Voice 3: of

[0:02:22] Voice 6: the public present robert are there any members of

[0:02:30] Voice 20: the public yes

[0:02:32] Voice 15: there is and the uh the person's

[0:02:35] Voice 15: name is david dennison is he has his hand up to speak would you like me to allow him to speak

[0:02:42] Voice 15: chair evans yes

[0:02:44] Voice 3: please because i'm unfortunately not able to see that i have now

[0:02:49] Voice 6: given him the

[0:02:49] Voice 6: ability to speak speak now

[0:02:57] Voice 5: absolutely please go ahead oh

[0:03:00] Voice 12: thank you very much um and i uh firstly

[0:03:03] Voice 12: uh i'll do a canadian thing and apologize for some reason i cannot get zoom open on my computer

[0:03:08] Voice 12: i don't know if anybody else is having that problem um so i'm on my cell phone and uh

[0:03:13] Voice 12: hopefully you can hear me just fine anyways um the uh the thing i'd like to comment on is uh item

[0:03:21] Voice 12: 712 Secretariat Services, and looking at page 17 of the package, just wanted to ask a question

[0:03:33] Voice 12: specific to the CDFCP, and my question is, why is the Islands Trust providing this level

[0:03:48] Voice 12: of support and for this organization specifically the islands trust in terms of government members

[0:03:58] Voice 12: it has the smallest annual budget of all the government members

[0:04:04] Voice 12: the organization is not formally organized so it's not transparent it's one staff member is

[0:04:12] Voice 12: a fundraiser there's been considerable amount of information and discussion that the

[0:04:19] Voice 12: quarterly meetings and I will be presenting again in March at the next meeting on invalid

[0:04:25] Voice 12: information that has come from the city FCP and is embedded in many Islands Trust materials

[0:04:31] Voice 12: and then just at a higher level if I think about how this money or time might be better spent

[0:04:39] Voice 12: I was recently on the Ganges Village Area Plan Task Force and I know we had considerable

[0:04:45] Voice 12: difficulty scheduling our meetings because we need the secretary support. And that was difficult

[0:04:52] Voice 12: to arrange, not just for budget reasons, but also time reasons for availability. And 60 hours,

[0:05:00] Voice 12: I would suggest, could be better spent on programs like OCPs and area plans that

[0:05:10] Voice 12: that collectively the Island's Trust, unfortunately,

[0:05:13] Voice 12: has not been very good at meeting

[0:05:16] Voice 12: our five-year commitments.

[0:05:18] Voice 12: So we have a lot of work to do.

[0:05:21] Voice 12: Staff is, we know, stressed for time.

[0:05:25] Voice 12: And I just proposed that this money could be better spent.

[0:05:31] Voice 12: And as I said, I am more than willing

[0:05:33] Voice 12: to provide more information, which I have previously,

[0:05:36] Voice 12: and will again come March.

[0:05:40] Voice 12: um specifically on items like the fact that uh the key messages from the cdfcp are that 75

[0:05:48] Voice 12: of the populations in the cdf zone that actually is completely invalid um the large population

[0:05:54] Voice 12: centers vancouver lower mainland other than richmond um are outside of the cdf zone so

[0:06:00] Voice 12: i just question why we're spending that money in that time thank you thank

[0:06:06] Voice 3: you for your questions

[0:06:07] Voice 3: and your comment if i could maybe pass this over to claire freighter um to answer some of the more

[0:06:14] Voice 3: specifics in there claire could you go ahead please

[0:06:17] Voice 20: yes with my apologies to the committee

[0:06:19] Voice 20: and mr dunnison i believe that staff hours is that staff hour number is an error i was mentioning to

[0:06:24] Voice 20: the chair in advance of the meeting i thought there was a mistake in the agenda and that's

[0:06:27] Voice 20: just the mistake i was speaking about um the resolution from trust programs committee we had

[0:06:32] Voice 20: that last April was simply to provide financial support.

[0:06:36] Voice 20: And so I think that may be a number in error

[0:06:39] Voice 20: and the staff person who has all the knowledge,

[0:06:41] Voice 20: unfortunately is sick today and not here,

[0:06:44] Voice 20: but I don't believe we are providing that level

[0:06:46] Voice 20: of staff support to CDFTP, certainly not from my team.

[0:06:48] Voice 20: So I think that's actually that figure is an error.

[0:06:51] Voice 20: We've simply have provided the funding as far as I know.

[0:06:55] Voice 20: So my apologies to have created that impression

[0:06:57] Voice 20: that there's a

[0:06:58] Voice 6: large amount of staff time going in.

[0:07:00] Voice 4: Thank you.

[0:07:04] Voice 6: Okay, I know

[0:07:06] Voice 3: your question hasn't been fully answered at this point, but are you okay with the answer received?

[0:07:12] Voice 12: I appreciate the clarification on staff hours. I much appreciate the thing.

[0:07:16] Voice 20: Yeah, I apologize. And if I find differently, but I don't believe that to be the case, I will be transparent if that does turn up.

[0:07:24] Voice 15: And Chair, there is one other person, Mary Beth Rondeau, who is present and has their hand up to speak. Would you like me to allow them to speak?

[0:07:34] Voice 3: Yes, please. And thank you, David, for your comments. And over to Mary Beth.

[0:07:40] Voice 3: Hi there.

[0:07:41] Voice 13: Can you hear me? Yes, we can.

[0:07:43] Voice 13: Okay. I'd like to speak on your agenda item, the policy statement review on pages 19 and 20.

[0:07:50] Voice 13: Some of you know my career in local government and planning, and then getting involved reluctantly in 2021 due to the policy statement review.

[0:07:58] Voice 13: review from that perspective first the policy statement does need to be updated normally every

[0:08:04] Voice 13: decade or so so yeah we're way behind on that but looking at the staff information in the package

[0:08:09] Voice 13: and this project I think it is characterized differently than I would certainly have put

[0:08:13] Voice 13: it as staff I would say the process diverged from standard planning in two ways one there's a lack

[0:08:21] Voice 13: of rigor on environmental science with embedded biases I think the previous speaker spoke about

[0:08:26] Voice 13: about that and that has inflamed what I call the abnormally knowledgeable citizenry found in the

[0:08:33] Voice 13: Islands Trust area that's my experience and two diminishing the importance of the response to

[0:08:40] Voice 13: the public which I would characterize more as unprecedented negative concerns about the policy

[0:08:48] Voice 13: statement rather than just concerned as is in the staff report and I think this is due to a

[0:08:53] Voice 13: a misunderstanding of the intent of the preserve and protect mandate, particularly evident in the

[0:09:00] Voice 13: number of last term trustees who just simply said that, that they interpreted that you don't have

[0:09:04] Voice 13: to listen to the public because you're an agency. So much so that it caused a change in the direction

[0:09:11] Voice 13: of the Islands Trust. And so, you know, with the new trustees and in this recent election.

[0:09:16] Voice 13: So business as usual with this policy statement is just not okay, as far as I can see. The

[0:09:23] Voice 13: The status of the policy statement revision, as I understand it, is that staff are finalizing

[0:09:28] Voice 13: the latest revision based on the input from last term trustees.

[0:09:32] Voice 13: I get the feeling that staff are trying to rush this across the finish line because so

[0:09:36] Voice 13: much time and resource has been spent when that's the opposite of what many citizens

[0:09:42] Voice 13: want.

[0:09:42] Voice 13: Yes, a lot of taxpayers' money and citizens' money, my money, has been spent to date, but

[0:09:49] Voice 13: that is not a reason to rush ahead.

[0:09:51] Voice 13: head what I am hearing from many new trustees is this revision needs to go back to their people

[0:09:57] Voice 13: those people who spoke with their votes during the recent election but trustees are also saying

[0:10:03] Voice 13: they don't want to spend even more money of the citizens money on that so one way to go forward

[0:10:08] Voice 13: is to allow the trustees to take this to their own local trust areas to listen to directly to

[0:10:16] Voice 13: those who voted for them and talk it over at the local level rather than bringing in a consultant

[0:10:23] Voice 13: then they could bring it back to the trust council level so i would just close by saying yes the

[0:10:29] Voice 13: policy statement really needs to be updated but it shouldn't be a reason to update this

[0:10:34] Voice 13: fundamental document incorrectly thank you thank

[0:10:39] Voice 3: you Marybeth um is there did you did you want a

[0:10:46] Voice 3: a response to that or were you just delivering your comments? I

[0:10:50] Voice 13: think just take into consideration

[0:10:51] Voice 13: as you go through your agenda.

[0:10:54] Voice 3: Okay thank you very much. Robert is there anybody else from the

[0:11:00] Voice 3: public that wishes to speak?

[0:11:02] Voice 15: No there are no other members of the public present.

[0:11:06] Voice 3: Okay so thank you

[0:11:07] Voice 3: very much to the members of public with your questions and comments and we will if there's

[0:11:13] Voice 3: nobody else then we will carry on with our agenda thank you um do we have any delegations i don't

[0:11:22] Voice 3: believe we do no

[0:11:26] Voice 15: no there are no delegations chair evans okay

[0:11:29] Voice 3: and i haven't i don't recall

[0:11:31] Voice 3: seeing any correspondence either did anybody else get any correspondence that needs to be

[0:11:35] Voice 3: shared at this meeting i'm

[0:11:41] Voice 6: not seeing anybody

[0:11:41] Voice 3: raise their hands all right so then let's move

[0:11:45] Voice 3: move on to section six.

[0:11:48] Voice 3: So we've got the draft minutes of the previous meeting

[0:11:51] Voice 3: and somebody had a comment on that earlier.

[0:11:57] Voice 3: So if they would like to, I apologize.

[0:12:00] Voice 3: My brain is a little frazzled this morning.

[0:12:08] Voice 6: Which trustee was it that had comments

[0:12:10] Voice 6: on the previous agenda?

[0:12:17] Voice 6: Trustee Allen.

[0:12:19] Trustee Allen: Well, it wasn't me.

[0:12:20] Trustee Allen: It was Trustee Harrison.

[0:12:21] Trustee Allen: I too thought the meeting was starting

[0:12:23] Trustee Allen: at nine o'clock to two o'clock.

[0:12:25] Trustee Allen: and then I then I noticed that oh it's not it's a 10 to 3. so there is a bit of confusion so there

[0:12:32] Trustee Allen: the date was wrong at the uh the end on page page

[0:12:38] Voice 6: six six yeah

[0:12:40] Voice 4: oh

[0:12:53] Voice 6: I see what you mean okay

[0:12:54] Voice 3: the scheduled meeting from nine to two should be from ten

[0:12:58] Voice 6: to three okay we'll note that thank you

[0:13:02] Voice 6: okay is

[0:13:04] Voice 3: there anybody else that has any comments on the agenda from the previous the previous

[0:13:11] Voice 6: minutes sorry beg your pardon okay if are we okay by um

[0:13:20] Voice 3: moving to adopt the previous

[0:13:24] Voice 3: minute meetings i

[0:13:27] Voice 6: so move minutes

[0:13:29] Voice 3: thank

[0:13:31] Voice 6: you trustee first all

[0:13:35] Voice 3: those all those in favor of

[0:13:37] Voice 3: of adopting the minutes I think we've got a couple of seconders yeah I think trustee fast

[0:13:44] Voice 3: seconded no I've moved the motion oh you moved the motion oh I'm so sorry and then trustee Allen

[0:13:50] Voice 3: seconded

[0:13:51] Voice 6: and then all those in favor aye okay I think that carries and moving on

[0:14:04] Voice 3: to 6.2 resolutions

[0:14:05] Voice 3: without meetings there aren't there weren't any correct no there were not and then we can move

[0:14:13] Voice 3: on to the follow-up action list so if i can hand over to claire to go through the follow-up action

[0:14:20] Voice 3: list i would be happy

[0:14:24] Voice 20: to thank you chair so this is an item that you'll find on every agenda

[0:14:28] Voice 20: which is documenting the initiatives or resolutions passed by the committee in the past

[0:14:35] Voice 20: which which also translates sort of into a task list for staff so that your tasks don't get lost

[0:14:40] Voice 20: you'll find that some of these have been around for a while and i'll just walk you through them

[0:14:44] Voice 20: and then as you will have if you've you know read the package a number of them are reflected in the

[0:14:48] Voice 20: overviews that I gave you. So this first one is to implement a project charter from long ago to

[0:14:54] Voice 20: do a crown land protocol amendment project and to keep it on future agendas that hasn't always

[0:15:01] Voice 20: occurred because certainly the policy statement project acted as a bit of a tsunami over everything

[0:15:06] Voice 20: else. So that one you'll talk about today when we get to the overview section. The next one of

[0:15:12] Voice 20: of course, is amending of the policy statement amendment policy. So this was to amend the policy

[0:15:19] Voice 20: that guides how we amend the policy statement. Very bureaucratic phrasing. This one has been

[0:15:25] Voice 20: put on hold pending completion of the project. And then we'll look back at what we've learned

[0:15:29] Voice 20: and decide if this is that, in fact, the policy needs updates or not. So it's been put on hold

[0:15:34] Voice 20: pending staff capacity and also some lessons learned about how we're undertaking the current

[0:15:38] Voice 20: initiative. Feel free to stop me if there are questions or we can take them at the end. The

[0:15:44] Voice 20: next one of course is asking staff to look at the criteria and for future Secretariat Services

[0:15:49] Voice 20: applications. We have not done this at this time and we can bring some advice back to you in April

[0:15:54] Voice 20: when you do receive those applications and this is something for you to reflect on today as you

[0:15:59] Voice 20: look at the program and if you have ideas about the criteria you would like to use in assessing

[0:16:04] Voice 20: the applications or the requests that come before you,

[0:16:07] Voice 20: then it would be helpful for us to hear that today.

[0:16:10] Voice 20: Going down, this is asking us to implement

[0:16:14] Voice 20: the living in the trust area mailing project charter

[0:16:18] Voice 20: and consider how to evaluate the program.

[0:16:20] Voice 20: So we are, as we will discuss at the overview,

[0:16:22] Voice 20: we're planning for another mail out this month

[0:16:24] Voice 20: and we will work towards getting you advice

[0:16:26] Voice 20: for your May meeting around

[0:16:27] Voice 20: how you might evaluate that program.

[0:16:29] Voice 20: And then finally, we have some ones around the meeting dates

[0:16:36] Voice 20: and venues and scheduling.

[0:16:38] Voice 20: And we'll talk about those at the end of the meeting today

[0:16:40] Voice 20: in terms of options for next year,

[0:16:42] Voice 20: in terms of your meetings.

[0:16:43] Voice 20: We have not completed all of that work yet

[0:16:45] Voice 20: just due to staff capacity.

[0:16:47] Voice 20: So with that,

[0:16:48] Voice 6: I'd be happy to take questions.

[0:16:58] Voice 6: So not, oh, I do see one.

[0:17:00] Voice 6: Okay, Trustee Peterson.

[0:17:02] Voice 10: Yeah, more of a comment than a question.

[0:17:05] Voice 10: It was about the policy statement.

[0:17:08] Voice 10: amendment policy um and uh i think it's as good a time of as any to sort of uh reprise my

[0:17:16] Voice 10: the drum that i beat many times uh last term uh on this committee which is that um in terms of

[0:17:25] Voice 10: this policy statement amendment we have it hasn't been substantially uh amended in a long time and

[0:17:32] Voice 10: And based on our own internal policy, we're not living up to our policy in terms of the

[0:17:39] Voice 10: frequency that we should be looking at the policy statement.

[0:17:45] Voice 10: And thus, you know, last term, we had this rather major project that still didn't get

[0:17:53] Voice 10: finished on the policy statement amendment.

[0:17:56] Voice 10: And I just wanted to reiterate that if we were following our amendment policy, if we were, we'd be looking at the policy statement on a regular basis, updating it, you know, perhaps in smaller pieces, it wouldn't have morphed into this massive project that is, that's, you know, before us.

[0:18:21] Voice 10: but essentially the only reason that is the cases is that we were not following our own

[0:18:25] Voice 10: policy historically and a bunch of years have passed by without a major revision that's why

[0:18:32] Voice 10: there's so much that needs updating on it so just enough that you'll hear me say this again i'm sure

[0:18:38] Voice 3: thank you trustee peterson um trustee harris so

[0:18:48] Voice 9: i'm just curious as to uh the role of

[0:18:51] Voice 9: of

[0:18:52] Voice 11: what ex-officio means regarding Peter Lockham

[0:18:57] Voice 11: and Tim Peterson and their opinions to this committee.

[0:19:04] Voice 11: And is it appropriate to be,

[0:19:09] Voice 11: for them to be giving personal opinions on this

[0:19:14] Voice 11: being that they're from the executive committee

[0:19:15] Voice 11: and just some clarification on what the,

[0:19:18] Voice 11: their role is to be on this committee.

[0:19:21] Voice 11: Thanks.

[0:19:24] Voice 6: um can steph barlow answer that question uh yes

[0:19:32] Voice 15: i can the only member who's an ex-officio

[0:19:37] Voice 15: is chair lockham and that just simply means he's a member because he is the chair of islands trust

[0:19:45] Voice 15: tim peterson is a is the trustee who's been appointed by executive committee so both

[0:19:53] Voice 15: Both have the privilege or right to speak to anything.

[0:19:59] Voice 15: However, Chair Luckham does not have the ability to vote, and his presence is not considered or counted towards quorum.

[0:20:10] Voice 15: That's essentially the difference.

[0:20:12] Voice 15: But all members of the committee, ex officio or otherwise, have the right to speak about any issue and to bring forward issues.

[0:20:22] Voice 15: Just the only difference is if you cannot vote on the matters at hand, they can speak

[0:20:30] Voice 15: to them, of course, and they're not counted towards quorum.

[0:20:33] Voice 15: That's it.

[0:20:35] Voice 6: Thanks for that clarification.

[0:20:38] Voice 6: Thank you.

[0:20:41] Voice 3: Okay.

[0:20:42] Voice 3: Does anybody else have any comments or questions that they'd like to raise on the Trust Program's

[0:20:50] Voice 6: follow-up action list yeah i'm not seeing any further questions um okay

[0:21:03] Voice 3: so we're going to move

[0:21:04] Voice 3: into sorry it's section seven um the work program review briefing and i'll hand that over to claire

[0:21:12] Voice 3: freighter and as she's mentioned the person who has all the fine details is sick and so if we can

[0:21:18] Voice 3: be kind to her that would be lovely off you go claire thank

[0:21:22] Voice 20: you i am familiar with most of the

[0:21:24] Voice 20: programs, but not every tiny detail. So thank you, Chair. So just wanting to advise that this is

[0:21:29] Voice 20: about your work program as a committee. And so this cover briefing provides you with an overview

[0:21:33] Voice 20: of how committee work programs operate at the Trust. So generally, you'll find that there's

[0:21:39] Voice 20: a policy that guides this, that's Policy 6.7.1. But generally, things for you to know is that

[0:21:45] Voice 20: there's an active projects list and a futures projects list. So as staff, generally, we only

[0:21:51] Voice 20: take on work on the active projects list unless there is some extra capacity at some point or a

[0:21:58] Voice 20: pause or a lull in a project in which case we might pick up and move along a little bit something

[0:22:03] Voice 20: sitting on the futures projects list so just wanted you to know sometimes if there's something

[0:22:07] Voice 20: very minor that's what you'll find on your follow-up action list you'll see that your

[0:22:11] Voice 20: follow-up action list is a little bit blurry in that regard but generally at the trust

[0:22:15] Voice 20: the projects list is where the substantive work happens and the follow-up action list is intended

[0:22:19] Voice 20: ended for smaller initiatives. So generally early in the term here, we're hoping you'll identify

[0:22:25] Voice 20: what your potential work program items will be. As you look at today, that's partly the intention

[0:22:31] Voice 20: of today. And then as they're proposed, and you come up with ideas of what you'd like to take on

[0:22:36] Voice 20: or what kind of recommendations you'd like to prepare for council, we will report back to you

[0:22:41] Voice 20: about the feasibility of the initiative that's being considered in terms of what resources are

[0:22:45] Voice 20: needed scope and timeline budget and whether it's consistent with legislation and the strategic plan

[0:22:51] Voice 20: etc this committee is a little bit unique from most of the other council committees in that it

[0:22:56] Voice 20: is has been delegated some responsibilities from council so it has typically council committees

[0:23:03] Voice 20: are advisory in nature and only provide recommendations to council by policy council

[0:23:08] Voice 20: has delegated some roles to this committee which includes the recommendations around the stewardship

[0:23:13] Voice 20: awards and how we promote that program and advertise and solicit input also secretariat

[0:23:19] Voice 20: services this committee's been given some decision making around around that program

[0:23:24] Voice 20: but primarily the role of this committee is to be an advisor to council and i would say also

[0:23:31] Voice 20: stewardship education has been another place where this committee's had some decision making around

[0:23:35] Voice 20: how it takes on that program finally once you've determined what you want to do if you need

[0:23:42] Voice 20: resources to do it you'll put together a budget request that staff will forward on to financial

[0:23:46] Voice 20: planning committee and then once it's approved we'll proceed with the work and report back

[0:23:50] Voice 20: regularly in terms of progress generally we encourage project charters so that both staff

[0:23:56] Voice 20: and the committee have a good understanding about the scope of work the budget the time frames that

[0:24:00] Voice 20: we have clarity and so you'll see that in your agenda today there's examples of project charters

[0:24:05] Voice 20: if you're interested in looking back over the history of what trust program committees has done

[0:24:10] Voice 20: I encourage you to go on the website and go to the annual report page and you can go back through

[0:24:14] Voice 20: past annual reports and you'll find nice summaries there of what the committee's overtake undertaken

[0:24:18] Voice 20: in current years um so I was hoping um I'll stop there for any questions and I'm hoping to walk

[0:24:26] Voice 20: you through short you know in a brief way each of the overviews that I've prepared for you here

[0:24:31] Voice 6: so I guess I'll stop and see if there's any questions on managing your work program

[0:24:43] Voice 6: I think I see um chair

[0:24:46] Voice 20: Evans you're muted but I

[0:24:46] Voice 20: think you're calling on trustee fast

[0:24:48] Voice 20: sorry

[0:24:49] Voice 3: I muted myself I thought I was unmuting you trustee bass go ahead

[0:24:53] Trustee Fast: thanks I was just um

[0:24:55] Trustee Fast: asking about the future projects list do we have one now or am I missing it here um

[0:25:02] Voice 20: yes you do have

[0:25:03] Voice 20: one now um and is it on your agenda I think it may not have been attached actually and that's

[0:25:09] Voice 20: apologies it typically is attached oh down here it is active projects at the very end of your

[0:25:13] Voice 20: agenda is at number 10 we'll review the work program so this would be your active projects

[0:25:18] Voice 20: report oh right the agenda okay future projects are on the second page thank you yeah okay so

[0:25:29] Voice 20: not seeing any further questions maybe i'll just proceed with giving an overview of the different

[0:25:33] Voice 20: programs go ahead all right so the first one here we've prepared for you is around the stewardship

[0:25:39] Voice 20: education project or stewardship education program and the purpose is to improve community engagement

[0:25:45] Voice 20: and participation in Islands Trust work,

[0:25:47] Voice 20: and it was a strategy in last term strategic plan.

[0:25:52] Voice 20: Even prior to last term,

[0:25:55] Voice 20: this committee has a history of offering

[0:25:57] Voice 20: these sorts of initiatives

[0:25:59] Voice 20: and doing public workshops and forums.

[0:26:01] Voice 20: For the sake of brevity, in this briefing,

[0:26:03] Voice 20: I'm only taking you back to 2017,

[0:26:05] Voice 20: but if any committee member has questions

[0:26:07] Voice 20: about the initiatives before then,

[0:26:08] Voice 20: I'd be happy to offer background.

[0:26:11] Voice 20: So I'll just run you through.

[0:26:12] Voice 20: in 2017 um trust programs committee offered um an on-island workshop tour around um wells well

[0:26:21] Voice 20: owner education and this was done in partnership with the ministry of forests at that time

[0:26:25] Voice 20: we had about 300 people come out um one thing that it was very well received and so council

[0:26:31] Voice 20: and trustees heard out of that workshop that there was a desire for the trust to offer more

[0:26:35] Voice 20: of that sort of education um and we had heard topics which are listed there that people thought

[0:26:41] Voice 20: would be a good idea to have the trust educate offer education on so that included sewer and

[0:26:46] Voice 20: septic systems advanced well maintenance such as abandoned well transitioning gray water rainwater

[0:26:51] Voice 20: harvesting fire prevention general stewardship and more information about the trust itself

[0:26:57] Voice 20: so following that this committee took on a partnership with living ocean society and

[0:27:01] Voice 20: offered six on island workshops on sea level rise with about 140 people and then in the most recent

[0:27:08] Voice 20: term, the committee wanted to be focused on mitigating and adapting to climate change in

[0:27:13] Voice 20: the trust area. And originally, the plan was, again, for more on-island workshops, but because

[0:27:19] Voice 20: of COVID pivoted to webinars. And we offered three webinars. One was on eelgrass and its role in

[0:27:25] Voice 20: sequestering carbon and also its role in ecosystem health. One on ecosystem-based adaptation and one

[0:27:31] Voice 20: on rainwater harvesting. We had about 400 viewers, and we know that they're continuing to be viewed.

[0:27:37] Voice 20: and we also are aware that other organizations have used these materials.

[0:27:41] Voice 20: Those are all available on the website under the Stewardship Education Program webpage.

[0:27:46] Voice 20: The recordings are there as well as the support materials that were offered after the meetings.

[0:27:52] Voice 20: Following that, we were asked to take on a new initiative of mailing to newcomers,

[0:27:57] Voice 20: and this has been a consistent theme at the Trust is the need to engage new residents on

[0:28:01] Voice 20: the islands with understanding that they've moved into a special area governed by special

[0:28:05] Voice 20: legislation, and also to help new residents navigate the bureaucracy of Islands Trust and

[0:28:11] Voice 20: the myriad of other agencies that provide services in the region. This was originally

[0:28:15] Voice 20: proposed to Council, it was proposed by Financial Planning Committee as an initiative, and

[0:28:20] Voice 20: originally it was branded sort of as a bylaw enforcement prevention program. So I think the

[0:28:26] Voice 20: intention was by educating new residents early and bringing awareness to the trust and the rationale

[0:28:30] Voice 20: for bylaws it might then lead to less infractions and people would know to call before they

[0:28:35] Voice 20: undertake works and would know how to you know be good stewards of the islands it then transitioned

[0:28:42] Voice 20: to becoming more about the trust and so on and was called the living in the trust area mailing in the

[0:28:47] Voice 20: end so here are the materials I think you receive many of these as new as part of your orientation

[0:28:53] Voice 20: package as trustees but these are the current composition of materials that are mailed out

[0:28:58] Voice 20: about three times a year is what we've been doing this year and the all of these materials were

[0:29:03] Voice 20: vetted and reviewed by trust programs committee before being included in the package and we sent

[0:29:08] Voice 20: out a thousand again due to staff illness I'm guessing as to the original date that we went

[0:29:12] Voice 20: back to I think it was around January 2021 to March 2022 all of those new purchasers got a

[0:29:19] Voice 20: package and then we noticed that numbers were slowing a little bit in the summer and we mailed

[0:29:26] Voice 20: out in August and we're intending to do another mailing now. We have an arrangement with BC Mail

[0:29:32] Voice 20: so it's very cost efficient and time efficient to simply send the publications over and they

[0:29:37] Voice 20: have a dedicated facility for preparing mailings and so it's been a nice partnership and is proving

[0:29:42] Voice 20: to be much more cost effective than we originally anticipated. So we provided a summary for you here

[0:29:48] Voice 20: around the budget of costs here and what I will note is that for next fiscal you've got a business

[0:29:55] Voice 20: case in this agenda for about twenty thousand dollars so staff if you choose to proceed with

[0:30:00] Voice 20: the living in the trust area mailing we're anticipating the cost would be about six thousand

[0:30:04] Voice 20: and so it would be up to you to determine if there are additional activities you want to take on

[0:30:09] Voice 20: in the next fiscal year and then what funding you would like to allocate to them so again going back

[0:30:15] Voice 20: to whether you'd like to offer webinars or if you have different ideas of things you'd like to

[0:30:18] Voice 20: undertake in terms of island workshops or other publications or whatever it is you might come up

[0:30:24] Voice 20: with that you'd like to do so just following down here around just finishing up the program

[0:30:29] Voice 20: We communicate through a variety of methods about these initiatives and also try to provide content to trustees so you can promote the programs through your own channels.

[0:30:39] Voice 20: We will be completing the final mailing of this fiscal year in February, and then we'll be considering to bringing you advice in April or May around the effectiveness of that program.

[0:30:49] Voice 20: We are continuing to refine how that mailing list is generated.

[0:30:52] Voice 20: we're aware that for strata properties or properties that often are subdivided within

[0:30:56] Voice 20: families we may need to refine that mailing list a little bit and we're looking at how

[0:31:00] Voice 20: how we can do that so

[0:31:02] Voice 6: i'll pause there for any questions on this program trustee allen go ahead

[0:31:10] Voice 6: thank you chair um yeah

[0:31:13] Trustee Allen: first off i want to say that those the webinars were really uh successful

[0:31:17] Trustee Allen: on hornby um everybody yeah it was it was really good and i i really hope we can do you know

[0:31:23] Trustee Allen: webinars on a lot more areas in the trust um i will ask i'm just wondering you said earlier on

[0:31:31] Trustee Allen: about that you're going to evaluate the effectiveness of this whole stewardship

[0:31:35] Trustee Allen: program and i'm just wondering how how are you going to do that like i mean in terms of new

[0:31:42] Trustee Allen: people i'll say i don't know how many mailings there were to hornby island specifically but

[0:31:47] Trustee Allen: i just amazed how many people just don't get it when they come to army and just don't do any

[0:31:51] Trustee Allen: research and uh you know i'll give you an example of the first person arrived one person they already

[0:31:56] Trustee Allen: had a sign up saying vacation rental year round and uh an rv hookup and that was like the the

[0:32:02] Trustee Allen: month after they arrived and uh so so i'm just curious how you're actually going to evaluate

[0:32:09] Trustee Allen: the effect in terms of improving awareness of islands trust and yeah just here's how you're

[0:32:15] Trustee Allen: going to do that uh

[0:32:18] Voice 20: so through the chair um we don't know yet that's why we're going to bring

[0:32:22] Voice 20: you the advice in May so we'll research what possibilities exist and any you know different

[0:32:27] Voice 20: approaches that might be possible and we'll bring you back that advice but at this point we don't

[0:32:30] Voice 20: yet have um firm ideas about how that will be done and

[0:32:35] Voice 3: I know I'm going to speak out of order here

[0:32:37] Voice 3: sorry um I just had a thought would it be possible to have um a a guideline pamphlet

[0:32:48] Voice 3: one pager that is um a requirement for any house going on the market for sale so that any potential

[0:32:57] Voice 3: buyer sees it as a must sorry

[0:33:04] Voice 6: maybe i need a little

[0:33:05] Voice 20: bit more clarity there so you're thinking

[0:33:06] Voice 20: that we would require real is it i think you ever if i might ask you thinking of something being

[0:33:11] Voice 20: required of realtors before they list a property yeah

[0:33:13] Voice 3: that if you're going to sell a house on the

[0:33:15] Voice 3: the Gulf Islands, you have to include this one-page information packet so that any potential

[0:33:23] Voice 3: buyer sees it up front before they make that purchase because we've gone through similar

[0:33:28] Voice 3: things here. Just a thought, and I know I was out of line. I apologize. So if you've got any

[0:33:36] Voice 3: other ideas or if you don't have any other ideas, we can maybe put this at the back of our agenda

[0:33:44] Voice 3: agenda today for further discussion if anybody comes up with anything else.

[0:33:51] Voice 6: So for clarity chair

[0:33:52] Voice 6: would you like

[0:33:52] Voice 20: me to speak to that? Yes please.

[0:33:55] Voice 20: Oh yeah so as you consider your business case

[0:33:57] Voice 20: for this program into the next year that could be something you recommend to us. I think at this

[0:34:01] Voice 20: stage there's two routes around that idea. One is looking to realtors to do it on a voluntary basis

[0:34:07] Voice 20: that they would provide this to clients on a voluntary basis. If you wish to require it

[0:34:11] Voice 20: I think you'd be looking at legislative change to whatever legislation it is that guides

[0:34:16] Voice 20: guides realtors and their practices. It may also be that the real estate boards could be approached

[0:34:21] Voice 20: and they could put a policy in place that would guide their membership. But we'd have to get back

[0:34:26] Voice 20: to you around some advice around that. I would expect that your costs might go up if you're

[0:34:31] Voice 20: looking at all prospective clients versus those that do purchase in the end, because often you

[0:34:36] Voice 20: have more clients looking than you have ultimately purchasing. So we might go through more materials,

[0:34:40] Voice 20: but those clients may go on. Yeah, it still would be beneficial to educate as many people as we can.

[0:34:45] Voice 20: But I would expect your costs might go up somewhat if you're talking to all potential clients.

[0:34:49] Voice 20: I don't

[0:34:50] Voice 3: think the cost would go up if it's if it's on the it is included in the in the listing is what I'm saying.

[0:34:58] Voice 3: So electronically, I'm

[0:35:00] Voice 20: certainly we could ask for that.

[0:35:01] Voice 20: Yeah. And I guess it would be up to the prospective purchaser to do it unless we investigate other methods

[0:35:07] Voice 3: of requiring it.

[0:35:08] Voice 3: Anyway, that was that was just a thought. Does that answer your question, Trustee Allen, before I move on to Trustee Harris?

[0:35:17] Trustee Allen: I was going to ask you, does it answer your question? I already had my question answered. Thanks.

[0:35:22] Voice 3: Okay, perfect. Sorry.

[0:35:24] Voice 6: Trustee Harris, go ahead.

[0:35:31] Voice 6: So as far as the education, the

[0:35:35] Voice 11: stewardship education goes, how are we going to address the invalid information that's being put out on the Islands Trust website,

[0:35:47] Voice 11: website, as well as I'm not sure what's in the stewardship education pamphlets that get

[0:35:56] Voice 11: sent out. We need to ensure that invalid information isn't on there. The CDF fact sheets on the

[0:36:05] Voice 11: website as well as the toolkit make claims about the range and extent of the CDF zone

[0:36:11] Voice 11: that are clearly not true um there's uh you know the u.s national park service um you know

[0:36:21] Voice 11: contradicts this stuff um there's a study out by william h mckenzie and colin mahoney

[0:36:27] Voice 11: just sending two resources to uh to look at some of the what other um you know professionals are

[0:36:36] Voice 11: saying regarding the range and extent of the CDF is can there be information given out on

[0:36:43] Voice 11: how well we're protecting the area already and we're we've met the UN um you know what's the

[0:36:55] Voice 11: word I'm looking for there the uh their recommendations or whatever you want to call it

[0:37:02] Voice 11: But also information about the net gain we have here

[0:37:08] Voice 11: in our forest, not a net loss every year

[0:37:12] Voice 11: and maybe something celebrating the growth

[0:37:14] Voice 11: that we do have here.

[0:37:17] Voice 11: But invalid information is a real concern to me

[0:37:22] Voice 11: and to many people that I know

[0:37:27] Voice 11: and folks that have voted for me.

[0:37:29] Voice 11: So how can we address that?

[0:37:31] Voice 11: A question to Clerk Rader.

[0:37:35] Voice 6: Go

[0:37:36] Voice 20: ahead, Claire. Thank you. So, yes, I'm aware, particularly Mr. Dunison as a delegate to council came in with some concerns around the carbon sequestration methodology used by a grad student that the Conservancy employed at some point or contracted.

[0:37:49] Voice 20: So I know that the manager of the Conservancy will be in conversation with Mr. Dunison to explore those concerns and work through.

[0:37:56] Voice 20: And so we'll be reporting back around that. I know that there was an error made in the toolkit, which we've since rectified in the version on the website,

[0:38:03] Voice 20: site um where some planner had misinterpreted a conclusion of that report that has been rectified

[0:38:08] Voice 20: if there are concerns please do bring them to staff's attention we want all information to be

[0:38:13] Voice 20: accurate um so please if you have a particular product where you think there's something in error

[0:38:17] Voice 20: we will look into it and evaluate it um i know previous concerns were brought to our attention

[0:38:22] Voice 20: and we took the concern to the province and had the province provide a written opinion

[0:38:26] Voice 20: to trust programs committee um which we can certainly recirculate but we've been leaning

[0:38:31] Voice 20: into that professional provincial staff advice um for review of our language and our so and our um

[0:38:38] Voice 20: yeah review the language in the way in which we're explaining things and we're told that we were in

[0:38:42] Voice 20: fact correct um but certainly welcome particular products being brought to our attention and we'll

[0:38:46] Voice 20: bring you back the advice as as we haven't so

[0:38:52] Voice 11: i'm through the chair um thank you claire um the

[0:38:56] Voice 11: information from the province didn't seem to seem to be kind of a non-answer i've seen that

[0:39:01] Voice 11: circulated if you if you are indeed talking about the range and extent of the cdf zone

[0:39:07] Voice 11: there's mounting evidence that um it's clearly very wrong um

[0:39:14] Voice 11: as far as what the trust is stating on the fact sheets and in the toolkit and um you know the

[0:39:21] Voice 11: magnitude of how far reaching that is is clearly it comes into this some stewardship education

[0:39:27] Voice 11: education program, but it goes into the roots

[0:39:30] Voice 11: of everything Islands Trust and Islands Trust Conservancy.

[0:39:34] Voice 11: So indeed, I would really like to see and hear back

[0:39:39] Voice 11: from staff on that in the near future.

[0:39:46] Voice 20: So what I might recommend is if you'd like staff

[0:39:48] Voice 20: to undertake work, it's best to pass a resolution.

[0:39:50] Voice 20: If there's something that you'd like done,

[0:39:53] Voice 20: certainly we could recirculate the advice provided

[0:39:56] Voice 20: by the province, and then you could ask us

[0:39:58] Voice 20: to go back to the province for further advice that might be one avenue you'd like to consider

[0:40:03] Voice 20: i

[0:40:04] Voice 3: think that might be a good idea just to um just to get us all back on the same page as a new

[0:40:11] Voice 3: committee here and again if you'd like

[0:40:15] Voice 20: some time to mull on that it doesn't have to have

[0:40:17] Voice 20: doesn't have to happen now we could bring it forward during this during this the course of

[0:40:22] Voice 20: this overview of this briefing um

[0:40:24] Voice 3: and and regarding the um the delegation that uh

[0:40:30] Voice 3: Mr. Dennison had brought forward at Trust Council, I believe it was.

[0:40:38] Voice 3: When something of that magnitude is brought forward, do we, and this is just a question

[0:40:45] Voice 3: on process, do we pull down the item in question and then review it or does it remain up there

[0:40:52] Voice 3: until it's been reviewed and decisions have been made? I'm just wondering about that.

[0:40:57] Voice 3: And I

[0:40:57] Voice 20: believe that particular report is still on the website. I haven't know that I pulled down.

[0:41:02] Voice 20: We did correct the one error that we know to be an error that was in the toolkit.

[0:41:06] Voice 20: I believe the report is still being evaluated to determine if it's of concern or not.

[0:41:11] Voice 20: I believe it is still up. I don't believe it's being used by anybody and hasn't been used in a very long time.

[0:41:16] Voice 20: So I don't have concern about pulling it down because I don't believe anyone's using it.

[0:41:21] Voice 20: But I don't believe it has been pulled down yet.

[0:41:23] Voice 3: I was just curious as to what the process was.

[0:41:26] Voice 3: okay thank you that's just a personal question yeah um does anybody else have anything to add

[0:41:34] Voice 3: or

[0:41:35] Voice 6: say or other comments okay oh trustee fast go ahead yeah

[0:41:44] Trustee Fast: i'd like to um move that staff

[0:41:47] Trustee Fast: recirculate the uh memo from the province regarding uh cdf zone range and extent

[0:41:57] Trustee Fast: information used by the islands trust do

[0:42:03] Voice 6: i have somebody to second that okay uh trustee bothwick

[0:42:14] Voice 3: has seconded yeah

[0:42:16] Voice 14: i just have a quick question um trustee fast recirculated to who i'm happy to

[0:42:21] Voice 14: second it but i what clarity on who it's being recirculated to uh

[0:42:26] Trustee Fast: to the trust programs committee

[0:42:28] Voice 14: that's what i thought but i just yeah

[0:42:30] Trustee Fast: yeah are you happy

[0:42:33] Voice 3: to have your seconding stand yeah

[0:42:35] Voice 6: Yeah.

[0:42:37] Voice 3: Okay, so then I'll call the vote.

[0:42:39] Voice 3: All those, oh, actually, is there any discussion

[0:42:41] Voice 3: that's required on the motion on the floor?

[0:42:44] Voice 3: And Chair, I wonder, do you want to wait

[0:42:46] Voice 3: for Robert

[0:42:48] Voice 20: Barlow to bring the resolution on screen?

[0:42:50] Voice 20: Sure.

[0:42:51] Voice 20: Robert, is that something you'd be able to do?

[0:42:53] Voice 20: Just so the committee's

[0:42:54] Voice 3: clear on what they're voting on.

[0:42:55] Voice 3: And I see Trustee Harris has his hand up.

[0:42:58] Voice 3: So while that's happening, I'll let Trustee Harris

[0:43:01] Voice 3: ask his question or provide his comment.

[0:43:06] Voice 11: Yeah, well, it would be nice to hear

[0:43:08] Voice 11: from the ministry of forests as well and um i think the last again like i said the um

[0:43:14] Voice 11: the last info regarding the range and extent when the question was asked to um to them from staff

[0:43:25] Voice 11: last year um is not um sufficient by any stretch of the imagination in my opinion so it'd be nice

[0:43:35] Voice 11: to maybe go a bit deeper and uh and some possibly recirculate the memo but also maybe we can see the

[0:43:45] Voice 11: info from united states park service staff could provide that and we could maybe see what william

[0:43:51] Voice 11: h mckenzie and colin mahoney and what their study has to say about the range and extent to the cdf

[0:43:57] Voice 11: zone um maybe even go further and uh and delve into it deeper i'm not sure how we can word that

[0:44:06] Voice 11: I'd love some help with that.

[0:44:10] Voice 20: So if I might chair, there's two options here.

[0:44:12] Voice 20: One is to pass this motion and then have a second motion

[0:44:15] Voice 20: or Trustee Harris could propose an amendment to this motion.

[0:44:19] Voice 20: Yeah,

[0:44:20] Voice 3: I was just going to say that.

[0:44:23] Voice 3: So before we get to that point,

[0:44:25] Voice 3: I'm just going to ask the other two members

[0:44:29] Voice 3: to go through their comments.

[0:44:30] Voice 3: So Trustee Fast first.

[0:44:33] Trustee Fast: Thank you.

[0:44:33] Trustee Fast: I would just like to speak to my motion.

[0:44:35] Trustee Fast: It just seems to me that this is a first step so that we all have information in front of us regarding discussion that's going on.

[0:44:47] Trustee Fast: So it's just a very simple first step to recirculate the memo from the province.

[0:44:56] Voice 3: Thank you.

[0:44:57] Voice 3: Thank you.

[0:44:58] Voice 3: And then, Trustee Allen?

[0:45:01] Trustee Allen: I'm just going to clarify, you know, recirculate.

[0:45:05] Trustee Allen: okay so what we're just going to pass it around the table um we're going to look at it or we're

[0:45:08] Trustee Allen: going to discuss it or i i think i need a little more direction where this is going

[0:45:13] Trustee Allen: in terms of recirculating before i vote okay

[0:45:16] Voice 3: thank you and back to you trustee harris

[0:45:22] Voice 6: the last um so

[0:45:25] Voice 11: the uh let me see the memo so the memo from the province if i'm if i'm correct

[0:45:30] Voice 11: There was correspondence with Darren McConkie and seemed to be more of a brush the whole thing under the rug kind of thing.

[0:45:44] Voice 11: And the question was not addressed sufficiently in any sense of the imagination again.

[0:45:53] Voice 11: again and I don't think that this memo is going to give us

[0:45:58] Voice 11: any real consensus on how to proceed.

[0:46:06] Voice 11: So I think something should be added to this

[0:46:07] Voice 11: or like you say, try and pass it and see what happens,

[0:46:12] Voice 11: but we definitely need to go further

[0:46:14] Voice 11: because that was just brushed under the rug the last time

[0:46:17] Voice 11: and this memo is not sufficient.

[0:46:22] Voice 3: Okay, thank you, Trustee Harris.

[0:46:24] Voice 3: Before we get down to many other comments,

[0:46:28] Voice 3: Trustee Allen's point of whether it was just to recirculate

[0:46:34] Voice 3: or whether it was for discussion,

[0:46:36] Voice 3: did you want to propose an amendment

[0:46:40] Voice 3: to the motion that's on the floor

[0:46:44] Voice 3: or was that just simply a comment?

[0:46:48] Trustee Allen: I'd like clarification from Trustee Fast

[0:46:50] Trustee Allen: for what's going to happen with the recirculating.

[0:46:53] Trustee Allen: okay

[0:46:55] Trustee Fast: okay i'm happy to respond through the chair yeah i just think if it's recirculated it's

[0:47:02] Trustee Fast: already been published in several uh in uh the minutes and uh in the um uh from trust council

[0:47:10] Trustee Fast: and uh i think it would just be good to find it and have it in front of us before we do any

[0:47:16] Trustee Fast: discussing or think about it further i as i said i i think it's just a first step so that we all

[0:47:23] Trustee Fast: know what we're all can see what we're talking about and so I think if other motions want to

[0:47:30] Trustee Fast: come after this that's great but personally I don't recall the details of that memo I don't

[0:47:36] Trustee Fast: have it at my fingertips and I that's why I'm just proposing that we recirculate that piece

[0:47:48] Trustee Fast: piece of paper by email is fine as a very first step. Thank you. Thank you. Does that answer your

[0:47:54] Voice 3: question, Trustee Allen? Okay, thank you. Over to you, Trustee Borthwick.

[0:48:00] Voice 14: Yeah, just my understanding

[0:48:05] Voice 14: of this, and I'm absolutely with Trustee Harrison wanting to get more of the sort of broader

[0:48:12] Voice 14: information and get a more in-depth look at this. Absolutely. I think we should absolutely look at

[0:48:19] Voice 14: that but I think my understanding of trustee fast's motion is that we just get that piece

[0:48:24] Voice 14: of information in front of us we can all evaluate it look at it take a minute to to digest it and

[0:48:33] Voice 14: then dig deeper and I think we should do that immediately I think we should recirculate this

[0:48:38] Voice 14: and also request a more broad set of information to draw from okay

[0:48:45] Voice 3: so um shall we um deal with

[0:48:49] Voice 3: this motion first and then you can propose a second motion afterwards well

[0:48:57] Voice 11: i'd love to add

[0:48:58] Voice 11: to this one um i also wouldn't want to make the comment that um my

[0:49:02] Voice 3: question was to um trustee

[0:49:04] Voice 3: bothwick

[0:49:05] Voice 6: just uh i

[0:49:10] Voice 14: mean we we could add to this one i feel like this one is already very like it's

[0:49:14] Voice 14: very straightforward um and it's very simple so i think if we get this one off the table and move on

[0:49:21] Voice 14: on to another one which requests further information.

[0:49:24] Voice 14: That seems like a clear way to do it,

[0:49:26] Voice 14: but I'm open to hearing what Trustee Harris

[0:49:29] Voice 14: has to say as well.

[0:49:30] Voice 3: Thank you, over to you Trustee Harris.

[0:49:33] Voice 11: Thank you and sorry for stepping quickly

[0:49:37] Voice 11: into the queue there.

[0:49:40] Voice 11: Thanks, Trustee Borthwick.

[0:49:42] Voice 11: You know, I'd love to add to this a comment

[0:49:46] Voice 11: is that you know the memo deals with Darren McConkie who was also chair of the CDFCP so

[0:49:55] Voice 11: there seems to be a real conflict of interest there.

[0:49:59] Voice 20: Trustee Harris I'll just caution in terms

[0:50:01] Voice 20: of critique of staff like staff or provincial staff in a public meeting but all right just

[0:50:08] Voice 20: offer some caution as staff so

[0:50:11] Voice 11: definitely a concern um you know maybe we can add to this

[0:50:16] Voice 11: by saying we would like to hear um see the um what the u.s national park service

[0:50:25] Voice 11: website claims about the cdf zone and what william h mckenzie and colin mahoney

[0:50:32] Voice 11: that study has to say about the CDF zone.

[0:50:38] Voice 11: And we want to hear from David Donison

[0:50:43] Voice 11: on all the information that he has mounting

[0:50:46] Voice 11: concerning the range and extent of the CDF zone.

[0:50:49] Voice 11: And we can look at all of that.

[0:50:52] Voice 11: If we can

[0:50:52] Voice 6: somehow word that into this motion, please.

[0:51:02] Voice 6: Okay,

[0:51:05] Voice 3: I'm going to ask,

[0:51:07] Voice 3: turn over to Claire Freighter and ask for a process on this

[0:51:10] Voice 3: if um if we want to move this one first and add a second motion or if uh we proceed with um trust

[0:51:22] Voice 3: harris's suggestion of of making a significant adjustment to the motion that's on the floor

[0:51:30] Voice 3: um i really it's at the pleasure of the committee

[0:51:33] Voice 20: i would suggest it's likely simplest to pass this

[0:51:35] Voice 20: one and then have us because this is a this is a small amount of work so this would could be

[0:51:39] Voice 20: one task and then have a separate motion for the second task which we would have to i would i would

[0:51:44] Voice 20: suggest um proceeding as just see harris is suggesting you might have a separate conversation

[0:51:48] Voice 20: around staff capacity and what exactly you're looking for but really it's up to the committee

[0:51:53] Voice 20: but i would suggest it's probably simplest to pass this one if you're interested in this and then

[0:51:56] Voice 20: have a second motion um with a different the sec the secondary project that trustee harris is

[0:52:01] Voice 20: suggesting okay thank you point

[0:52:05] Voice 11: of order if i'm still involved in this chain i'm not sure yes you

[0:52:08] Voice 3: are so

[0:52:09] Voice 11: i would love to add to this and um so we have here um remove the trust programs committee

[0:52:16] Voice 11: request staff to recirculate the memo from the province in regards to the extent of the coastal

[0:52:21] Voice 11: douglas for ecosystem to the trust programs committee um and

[0:52:28] Voice 6: add

[0:52:33] Voice 11: information from the

[0:52:34] Voice 11: u.s national park service website on range and extent of the cdf zone the cdf forests

[0:52:42] Voice 11: as well as information from the William H. McKenzie

[0:52:46] Voice 11: and Colin Mahoney study, which we can,

[0:52:54] Voice 11: why don't we just go with the National Park Service one?

[0:52:57] Voice 11: Because I'm sure this other one will be a bit more difficult

[0:52:59] Voice 11: to word into here, but, and then also add,

[0:53:04] Voice 11: well, then we'll do a second motion

[0:53:06] Voice 11: for that we involve David Donison in this.

[0:53:14] Voice 3: Okay, so I think you're going to have to repeat

[0:53:16] Voice 3: your your information because they're having a hard time capturing it so so far they've got

[0:53:24] Voice 3: ad

[0:53:24] Voice 6: information from the u.s national parks regarding

[0:53:28] Voice 11: the range and extent of the coastal

[0:53:34] Voice 11: douglas fir zone and

[0:53:36] Voice 6: coastal douglas fir forests okay let's just go with that okay maybe just say

[0:54:00] Voice 6: all information okay

[0:54:03] Voice 3: that that um that might be that might be a really large undertaking if you're

[0:54:09] Voice 3: are going to put in the word all?

[0:54:11] Voice 11: I don't think so because we don't want it cherry picked. So to

[0:54:14] Voice 11: say all information from the U.S. National Park Service regarding the range and extent of the

[0:54:18] Voice 11: CDF zone and CDF forests.

[0:54:20] Voice 3: I'm just saying that might be a lot of work for staff to try and track

[0:54:23] Voice 3: down.

[0:54:23] Voice 11: I disagree. There's

[0:54:25] Voice 6: not a lot in there. Okay.

[0:54:31] Voice 6: All right. So we have the original motion

[0:54:37] Voice 6: and now we have an amendment.

[0:54:45] Voice 6: Okay, so

[0:54:46] Voice 3: let's discuss the amendment that's on the floor.

[0:54:52] Voice 3: Are you finished with your comments, Trustee Harris?

[0:54:55] Voice 3: Thank you.

[0:54:56] Voice 3: Okay, so talking to the amendment that's on the floor now,

[0:55:00] Voice 3: Ex Officio Luckham.

[0:55:03] Trustee Luckham: Well, if it pleases the committee chair,

[0:55:10] Trustee Luckham: I would like to offer some advice on process.

[0:55:12] Trustee Luckham: process. I'm refraining from calling a point of order, which is sort of where the scope

[0:55:19] Trustee Luckham: expands. I want to totally respect Trustee Harris's interest, serious interest, in wanting

[0:55:27] Trustee Luckham: to clarify the Coastal Douglas fir zone. It's definitely something that we need to consider.

[0:55:35] Trustee Luckham: I'm concerned in terms of process that we're at 7.1.1, if I'm not mistaken, on the agenda,

[0:55:41] Trustee Luckham: which is the stewardship education program of which certainly has a number of aspects associated

[0:55:50] Trustee Luckham: with it then the idea that some this misinformation associated with CDF is certainly legitimate and

[0:55:55] Trustee Luckham: should be considered but it seems to me like this is a different topic so on and that perhaps we

[0:56:02] Trustee Luckham: should be addressing the stewardship education program in its entirety in all the areas that

[0:56:08] Trustee Luckham: may touch on and uh conversation around the coast of the douglas for clarification on the coastal

[0:56:13] Trustee Luckham: douglas first zone is really a different topic and different item not on today's agenda however

[0:56:20] Trustee Luckham: um if i'm not mistaken and staff can correct me if i'm wrong here um it it i recollect that uh

[0:56:29] Trustee Luckham: council has already directed uh um staff to uh clarify and investigate and work with uh

[0:56:36] Trustee Luckham: Mr. Donison or with respect to the information which is presently being circulated so I wouldn't

[0:56:44] Trustee Luckham: want to see a duplication of effort certainly this committee could consider it if directed by

[0:56:50] Trustee Luckham: council and so just in terms of process of this meeting and the agenda that we have before us

[0:56:56] Trustee Luckham: and the public's interest in these items that we're having a discussion about items business

[0:57:02] Trustee Luckham: It's not on the agenda. It disenfranchises some people from being engaged in understanding what the Trust Programs Committee is doing.

[0:57:10] Trustee Luckham: And of course, as has been addressed yourself, Chair Evans, is staff resources are certainly something that we need to manage in a fiscally responsible way.

[0:57:23] Trustee Luckham: and um if we start going down a path of developing a project or or some work associated with

[0:57:31] Trustee Luckham: clarifying uh the coastal Douglas fir zone that uh should be considered in um the scope of the

[0:57:38] Trustee Luckham: work of the committee and the budget and resources available so just sort of generally um about a

[0:57:44] Trustee Luckham: process question just want to make sure that we're aware of that and of course amending a motion just

[0:57:49] Trustee Luckham: for the record uh shouldn't change the intent of the motion um otherwise it should be clearly a

[0:57:55] Trustee Luckham: second motion and i think you've evolved to that point where perhaps it is a second motion or

[0:57:59] Trustee Luckham: or not but anyway back to you chairs thank you for listening to me no

[0:58:04] Voice 3: problem we will uh deal

[0:58:06] Voice 3: with what we've got on the floor at the moment and uh move forward from there thank you very much

[0:58:12] Voice 3: christy allen yeah

[0:58:16] Trustee Allen: i was just going to follow up basically what charlotte says that yeah i was

[0:58:19] Trustee Allen: to do point of order it's this is not a friendly amendment i'm sure so trustee fast i would like

[0:58:24] Trustee Allen: to hear a comment on this um this is completely separate amendment not it shouldn't be added on

[0:58:30] Voice 16: to this particular one

[0:58:33] Voice 3: trustee fast do you agree with the comments from um from trustee allen yes

[0:58:40] Trustee Fast: i agree with trustee allen this is just a simple amendment to recirculate work that's already been

[0:58:45] Trustee Fast: done not taking much work from staff and uh

[0:58:48] Trustee Fast: also within the topic of uh stewardship education so

[0:58:54] Trustee Fast: we're all on the same so we could see what is being talked about thank you thank

[0:59:00] Voice 3: you okay so

[0:59:01] Voice 3: i'm going to um agree with trustee fast that this is uh not a friendly amendment and that we have a

[0:59:09] Voice 3: a second motion instead of adding all of this.

[0:59:15] Voice 11: Point of order, sorry, point of order.

[0:59:17] Voice 11: This is not meant to be unfriendly.

[0:59:20] Voice 11: This is just, we need clarification clearly

[0:59:22] Voice 11: before we funding to a stewardship education,

[0:59:26] Voice 11: we need to have all the information,

[0:59:28] Voice 11: you know, the valid information in front of us

[0:59:31] Voice 11: is not meant to be unfriendly.

[0:59:34] Voice 3: Okay, so I'm just going to step in here

[0:59:36] Voice 3: and advise Trustee Harris that the changes

[0:59:40] Voice 3: Changes that have been made to the motion that was originally on the floor has changed the meaning that was intended by the person who put it on the floor.

[0:59:48] Voice 3: Therefore, it's not friendly and that we're going to have a second motion.

[0:59:52] Voice 3: We're going to go back to the original motion and then we can bring on the second motion that you wish to bring forward.

[1:00:01] Voice 3: Okay. So if we can revert back to the original motion that was on the floor,

[1:00:08] Voice 3: I'm going to ask for comments on this particular motion. And we're going to keep Trustee Harris's

[1:00:14] Voice 3: motion as a separate motion to be dealt to bring in after we've dealt with this one.

[1:00:21] Voice 15: Chair Evans, if I may speak. Yes, please.

[1:00:24] Voice 15: Just for clarification, my understanding where we are right now is that the first motion was

[1:00:33] Voice 15: was moved and seconded,

[1:00:35] Voice 15: and then there is an amendment motion that's been presented.

[1:00:41] Voice 15: So the, what is on the floor is an amendment.

[1:00:45] Voice 15: It doesn't matter whether it's considered friendly or not.

[1:00:48] Voice 15: It's a formal amendment.

[1:00:51] Voice 15: So you have to deal with that first.

[1:00:54] Voice 3: Got it, thank you.

[1:00:56] Voice 15: Unless it has not been seconded.

[1:00:58] Voice 3: It has not

[1:00:59] Voice 3: been seconded yet.

[1:01:01] Voice 15: Thank you.

[1:01:04] Voice 3: So does that change your position

[1:01:06] Voice 3: from what I'm suggesting

[1:01:07] Voice 15: yes if it had an amendment like any motion has requires the

[1:01:14] Voice 15: seconder for it to be on the floor so to speak to be considered by the chair to be on the floor

[1:01:19] Voice 15: it

[1:01:20] Voice 6: has not been seconded thank you so I'm going to take us back to the original motion

[1:01:32] Voice 3: and then I'm going to allow for trustee Harris to put his additional motion on the floor once

[1:01:38] Voice 3: the original

[1:01:39] Voice 6: motion has been dealt with trustee Borthwick yeah I just wanted to clarify perhaps

[1:01:47] Voice 14: for for um trustee Harris uh the the term friendly or unfriendly is just is just a technical term I'm

[1:01:57] Voice 14: sure I think you know that anyways but it just it's not about whether the the intent behind it

[1:02:03] Voice 14: is is anything like that it's just a technical um procedure term um yeah I think that was getting

[1:02:11] Voice 14: getting lost in translation a little bit there, so.

[1:02:15] Voice 3: Thank you.

[1:02:16] Voice 3: And Staff Marlowe.

[1:02:19] Voice 1: Yeah, thank you.

[1:02:20] Voice 1: I just wanted to clarify that just to support

[1:02:24] Voice 1: the Chair's decision on how to handle this instance,

[1:02:29] Voice 1: amendments to motions, to main motions,

[1:02:32] Voice 1: are not supposed to change the intent of the main motion.

[1:02:36] Voice 1: So if you feel that that is the case,

[1:02:39] Voice 1: then this is an appropriate way to go,

[1:02:40] Voice 1: to go on the main motion first and then consider the second motion as a completely separate issue.

[1:02:47] Voice 1: Just wanted to let you know that's the rubbish rules of order.

[1:02:52] Voice 3: Thank you so much. Okay do we

[1:02:56] Voice 3: have any further discussion on the on Trustee Fast's motion that is currently on the floor

[1:03:03] Voice 3: that has been moved and seconded? Staff Marlowe do you still have a comment to make? No. No,

[1:03:13] Voice 6: down thank you all right then i'm going to move oh trustee bothwick sorry my understanding

[1:03:28] Voice 14: from a

[1:03:29] Voice 14: robert's rules perspective so that there is the original decide whether we're going forward with

[1:03:33] Voice 14: the amendment or not and then either make that amendment or not but is that not correct or in

[1:03:40] Voice 3: this particular instance because it had not been seconded it's not on the floor okay

[1:03:45] Voice 14: i i don't

[1:03:46] Voice 14: recall it being called for a second thing either though but that's the that's what I'm confused

[1:03:51] Voice 14: about yeah it wasn't it yeah so

[1:03:55] Voice 3: it's not on the floor for for moving that's why

[1:03:58] Voice 3: we are dealing

[1:03:59] Voice 3: with the original first yeah

[1:04:01] Voice 14: I understand okay

[1:04:02] Voice 3: so I'm going to ask that we um have a vote on

[1:04:07] Voice 3: the original motion I will ask that trustee fast read it out one more time and then we'll go to

[1:04:13] Voice 3: vote. I

[1:04:14] Trustee Fast: move that Trust Programs Committee request staff to recirculate the memo from the province

[1:04:18] Trustee Fast: in regards to the extent of the coastal Douglas fir ecosystem to the Trust Programs Committee.

[1:04:24] Trustee Fast: Thank

[1:04:25] Voice 6: you. All those in favour please raise your hand. Okay I see that this carries

[1:04:39] Voice 3: and I don't believe that they're okay let me just pop my hand down

[1:04:45] Voice 3: and just for clarification are there any opposed? I'm not seeing any hands. This motion carries.

[1:04:58] Voice 3: And now back to you, Trustee Harris, if you would like to complete the motion that you had originated.

[1:05:05] Voice 7: Thank you.

[1:05:09] Voice 11: I move that the Trust Program Committee request staff to provide all information from the United States National Park Service website regarding the range and extent

[1:05:24] Voice 9: of

[1:05:29] Voice 6: the CDF zone and CDF forests.

[1:05:31] Voice 6: Let me say that again.

[1:05:43] Voice 15: Chair Evans?

[1:05:44] Voice 6: Yes.

[1:05:45] Voice 15: Could I ask Trustee Harris to repeat that, please?

[1:05:48] Voice 15: I was in the wrong place to capture his thoughts.

[1:05:51] Voice 15: Or if he has it in writing, I'd be happy to do it.

[1:05:54] Voice 11: Well, I'd rather just say it because it'll take way longer for me to try and navigate through the computer here.

[1:06:01] Voice 11: So I can say it much slower for sure.

[1:06:03] Voice 11: No problems.

[1:06:03] Voice 11: So I move that the Trust Programs Committee request staff to provide the information from the United States National

[1:06:18] Voice 6: Park Service website regarding the range and extent of the CDF zone and CDF forests.

[1:06:34] Voice 6: Do we have a seconder for this motion?

[1:06:49] Voice 6: Trustee Borthwick?

[1:06:53] Voice 6: Thank you.

[1:06:54] Voice 6: and

[1:06:54] Voice 3: now we'll have uh comments on the motion that is on the floor trustee harris i

[1:07:04] Voice 11: just wanted to

[1:07:05] Voice 11: add if the stewardship um education program was to be put on hold there is definitely um there

[1:07:11] Voice 11: will be staff resource time to uh to do this kind of um

[1:07:15] Voice 6: investigation and

[1:07:21] Voice 3: my comment to this was if

[1:07:23] Voice 3: If this is currently on their website, could we not just send the link out to, instead of capturing all of the information and sending it out?

[1:07:32] Voice 3: And my question is to you, Trustee Harris.

[1:07:37] Voice 11: I'm not sure if there's a link that would show it all in one area or not.

[1:07:44] Voice 11: But that's a pretty good suggestion.

[1:07:47] Voice 11: suggestion I kind of think that we could just go with the motion as is and it would be fairly

[1:07:57] Voice 11: easy to copy and paste all the information okay

[1:08:03] Trustee Fast: trustee fast thank you chair I'm I'll be voting

[1:08:09] Trustee Fast: I'm not in favor of this motion mostly because I think this is a topic that trust council has

[1:08:14] Trustee Fast: has already discussed and has directed staff

[1:08:18] Trustee Fast: as Chair Luckum has reminded us,

[1:08:21] Trustee Fast: directed staff to do some work on.

[1:08:23] Trustee Fast: I don't think it's a topic that's on our agenda.

[1:08:28] Trustee Fast: I would like to discuss

[1:08:29] Trustee Fast: the stewardship education program in full.

[1:08:32] Trustee Fast: And I think there might be people who would be,

[1:08:38] Trustee Fast: trustees included, who would be interested in speaking

[1:08:41] Trustee Fast: and listening to this topic,

[1:08:43] Trustee Fast: had they known that we were going to be discussing it.

[1:08:45] Trustee Fast: But my question is for Claire Freider, for staff or whoever.

[1:08:53] Trustee Fast: It's my understanding that vegetation and ecosystems are classified differently

[1:09:00] Trustee Fast: by the U.S. National Park Service and in the U.S. generally than they are in Canada.

[1:09:07] Trustee Fast: Can you comment on that?

[1:09:10] Trustee Fast: that um yeah

[1:09:13] Voice 20: yes and no this is not my area of expertise um certainly um yes i understand that

[1:09:19] Voice 20: they the province has a classification system that was referred to in the memo that was provided and

[1:09:24] Voice 20: it is broken down into sub zones and our language that they reviewed when they provided that memo

[1:09:29] Voice 20: was around our plain languaging of the you know the technical terms and the technical

[1:09:34] Voice 20: use of like biology climatic zone and so on um but certainly as you review the american

[1:09:40] Voice 20: definitions and so on, you'd have to consider that in the context of the system used by the

[1:09:45] Voice 20: Ministry of Forest and Conservation Data Centre in British Columbia. So that will be something

[1:09:50] Voice 20: for you to contemplate if you were to request this and get that information.

[1:09:56] Voice 6: Okay, thank you.

[1:10:01] Voice 3: Okay, does that answer your question, Trustee Fast? Perfect. Okay, Trustee Harris, back to you.

[1:10:07] Voice 3: Yeah,

[1:10:08] Voice 11: I want to add that this would just be a start to looking into the true range and extent of the CDF zone in forest.

[1:10:17] Voice 11: This is kind of something that's really starting to take shape here.

[1:10:25] Voice 11: This would be a start.

[1:10:27] Voice 11: There's clearly many other studies showing the range and extent goes far down into the United

[1:10:35] Voice 11: States and further north here and is about 30 times larger than what the Allens Trust website

[1:10:40] Voice 11: is claiming it to be. So I'm thinking this would be a great start and we could take it from there

[1:10:46] Voice 11: and maybe shed some light on this.

[1:10:50] Voice 6: Okay, thank you.

[1:10:52] Voice 20: Claire Brater.

[1:10:54] Voice 20: I simply wanted to clarify a comment that Trustee Fast had made. The request of Council

[1:10:58] Voice 20: is for staff to work with Mr. Dunningson concerning a report about carbon sequestration

[1:11:03] Voice 20: and the potential not around range and extent because I believe council had asked that question

[1:11:10] Voice 20: previously had provincial staff reply and then that was considered yeah we don't have any further

[1:11:15] Voice 20: direction to do work in that area.

[1:11:18] Voice 3: Thank you. I had a couple of questions myself one being

[1:11:26] Voice 3: is does this request belong with this committee and I'm purely asking that because being new on

[1:11:34] Voice 3: this committee myself I just want to make sure that this is the right committee to be dealing

[1:11:40] Voice 3: with this request or does this belong with conservation or does this belong with

[1:11:48] Voice 3: a different existing body so that that's my first question if Claire can answer that one

[1:11:55] Voice 3: then i'll go on to my second one if i can remember it um

[1:12:00] Voice 20: given that this this committee is offering

[1:12:03] Voice 20: stewardship education and trustee harris is is offering a concern that the language is somehow

[1:12:09] Voice 20: i'm incorrect it could exist within this committee i will suggest that your staff capacity is limited

[1:12:14] Voice 20: um the other place it could go is executive committee i don't anticipate that the conservancy

[1:12:19] Voice 20: board would be dedicating resources to this but of course you could always request that that board

[1:12:24] Voice 20: it undertake something as well okay

[1:12:26] Voice 3: and then my second question was how much staff time would it

[1:12:30] Voice 3: take to complete the current request that's on the floor um

[1:12:36] Voice 20: not much at all if it's simply providing

[1:12:38] Voice 20: information with no analysis if you're wanting analysis then that would take

[1:12:42] Voice 3: more no worries

[1:12:43] Voice 3: that that was what i just wanted to clear up for for anyone listening in thank you very much

[1:12:49] Voice 3: um trustee peterson yeah

[1:12:53] Voice 9: thank you chair uh

[1:12:54] Voice 10: so i'm inclined to support this i think that the

[1:12:57] Voice 10: more information we have access to uh the better um and in the context of wanting to uh you know

[1:13:05] Voice 10: support accurate information in our in our publications i i think that's wonderful um

[1:13:11] Voice 10: the one thing that occurs to me as as potentially a concern as we move through this process is that

[1:13:18] Voice 10: that we may in fact need some help with the analysis.

[1:13:24] Voice 10: I'm not a scientist.

[1:13:26] Voice 10: I, you know, just in terms of interpreting U.S. data

[1:13:33] Voice 10: in the context of the provincial system being different,

[1:13:38] Voice 10: that's already a little confusing to me.

[1:13:40] Voice 10: So I'm just gonna, I just wanna flag that

[1:13:42] Voice 10: to make sense of the type of information that we're,

[1:13:46] Voice 10: especially if we're going to gather from multiple sources

[1:13:49] Voice 10: to assimilate that, I think that is a consideration

[1:13:53] Voice 10: that we may need to call in some expert help

[1:13:56] Voice 10: to help us assimilate and sift through that data

[1:13:59] Voice 10: in a meaningful way.

[1:14:01] Voice 10: Thank you.

[1:14:02] Voice 3: Thank you.

[1:14:03] Voice 3: And just before we carry on,

[1:14:05] Voice 3: I just wanted to clarify this motion was seconded, correct?

[1:14:09] Voice 3: I just don't see the seconded being highlighted.

[1:14:13] Voice 3: Thank you.

[1:14:14] Voice 3: Trustee Harris.

[1:14:16] Voice 11: I just wanted to add you know I do think it this is the right place for this and there's going to

[1:14:24] Voice 11: be other places and other committees that this topic will will be a hot top again I believe but

[1:14:30] Voice 11: being that we're wanting to give money for funding for the stewardship education program I think this

[1:14:36] Voice 11: relates directly so okay

[1:14:40] Voice 3: perfect in the interest of time I'm going to say if there are no other

[1:14:47] Voice 3: new information coming forward on this motion that we go to a vote so i'll ask one more time

[1:14:53] Voice 3: if there is any additional new information on this motion for discussion sorry

[1:15:02] Voice 9: point of order

[1:15:02] Voice 11: i need to i need to add it provide the information i wanted to make sure it was all of the information

[1:15:09] Voice 11: regarding but i guess that's clear in there just wanted to make sure i wasn't

[1:15:12] Voice 11: to provide I would all of all information I would like to see that and the added to the motion

[1:15:25] Voice 11: please okay

[1:15:26] Voice 3: would you like to read it out one more time with the corrections so that it can be caught

[1:15:30] Voice 11: and I apologize that trust programs committee requests staff to provide

[1:15:34] Voice 11: all

[1:15:37] Voice 6: information so change the word from the to all yes please thank you

[1:15:52] Voice 6: chair robbins yes is

[1:15:54] Voice 15: this a an amendment that you'd like to see

[1:15:57] Voice 15: i

[1:15:59] Voice 3: think it's a correction to what trustee harris had originally stated

[1:16:06] Voice 15: as you wish i'll change that to all the information that's

[1:16:10] Voice 3: correct um

[1:16:13] Voice 6: not it's not all the

[1:16:15] Voice 6: just all information please okay trustee harris if you would like to read your motion one more

[1:16:29] Voice 6: time and then we'll move to a vote trustee uh

[1:16:35] Trustee Fast: thank you chair uh just a comment that that

[1:16:40] Trustee Fast: amendment changes it i would i had been persuaded to vote for this motion but by asking staff to

[1:16:47] Trustee Fast: provide all the information from the u.s park service i think that might uh uh change the

[1:16:53] Trustee Fast: amount of staff time that could be involved and i would like to uh ask uh staff claire um

[1:17:00] Trustee Fast: What kind of difference would that make in the amount of hours that might go into this?

[1:17:06] Trustee Fast: Thank you.

[1:17:10] Voice 20: Through the chair, I can just say I don't know.

[1:17:11] Voice 20: Never having looked at the website, I have no idea what extent of academic papers are there or what might be there.

[1:17:16] Voice 20: So I just don't know.

[1:17:22] Voice 6: Okay.

[1:17:24] Voice 3: Trustee Harris, you have another comment to make?

[1:17:27] Voice 11: Yes.

[1:17:27] Voice 11: I just wanted to speak to Trustee Fast's comment.

[1:17:33] Voice 3: Go ahead.

[1:17:33] Voice 11: The reason I wanted to change it to all is because that's what I had said in the earlier, and I didn't want the information to be cherry picked.

[1:17:42] Voice 11: There isn't a

[1:17:43] Voice 11: huge, giant amount of information. It's quite, you know, concise, short and concise.

[1:17:50] Voice 11: And I just wanted to make sure we had all the information from the website regarding the range and extent of this.

[1:17:56] Voice 11: So not a major change to this, just that we didn't have half

[1:17:59] Voice 6: of the information.

[1:18:00] Voice 6: okay thank you um

[1:18:07] Voice 3: okay so trustee harris if you could please read your motion as it stands on the

[1:18:12] Voice 3: floor and then we'll move to a vote i

[1:18:15] Voice 11: move that trust programs committee requests staff to provide

[1:18:18] Voice 11: all information from the u.s national park service website regarding the range and extent of the

[1:18:23] Voice 11: coastal douglas fir zone and coastal douglas fir forests thank

[1:18:27] Voice 3: you all those in favor please raise

[1:18:29] Voice 6: your hand thank you very much please lower your hand and i will ask all those opposed

[1:18:47] Voice 6: to raise their hand i'm not seeing any opposed this motion also carries thank you very much

[1:19:03] Voice 6: and now back to you claire to continue

[1:19:06] Voice 3: on with the programs thank

[1:19:08] Voice 20: you chair um so as soon as

[1:19:10] Voice 20: robert takes it down i will share screen again here all right there you are all right so um i

[1:19:18] Voice 20: I guess I'll pause there and just see if there were any other questions or comments about the

[1:19:22] Voice 20: Stewardship Education Program, and if not, then I'll move on to reviewing the next one.

[1:19:28] Voice 6: And Trustee Fast has her hand up. Thank you. Sorry, I've got a couple

[1:19:37] Trustee Fast: of overlapping screens

[1:19:38] Trustee Fast: here that I can't get rid of. Okay, there we go. Thanks. Yes, I just wanted to, a quick comment on

[1:19:45] Trustee Fast: the Stewardship Education Program. I think this is really valuable because of our Islands Trust

[1:19:51] Trustee Fast: trust object which is to um preserve and protect uh in cooperation with uh a number of um uh i'm

[1:20:02] Trustee Fast: just reading from from the object and that in cooperation with involves and the stewardship

[1:20:09] Trustee Fast: idea involves uh a voluntary aspect um which means people need education in order to decide

[1:20:16] Trustee Fast: whether they want to make those kinds of stewardship decisions for their lands and waters.

[1:20:24] Trustee Fast: And I think stewardship education is very important.

[1:20:30] Trustee Fast: And I like the idea of I was going to propose freshwater stewardship education,

[1:20:37] Trustee Fast: thinking about the October that we had just a few months ago that was so dry

[1:20:42] Trustee Fast: and concerns about fire risk and looking at the kinds of things that are on page 12 of our agenda

[1:20:51] Trustee Fast: in terms of participants in the earlier workshops, the kinds of things they would like to see,

[1:20:59] Trustee Fast: abandoned well transitioning, greywater and rainwater harvesting,

[1:21:02] Trustee Fast: these kinds of things that have to do with the big freshwater stewardship strategy project.

[1:21:07] Trustee Fast: And so I was going to propose that perhaps other members of the committee would like to think about this as we go forward with our trust programs committee work and thinking about what kinds of education members of residents in the trust area would like to see, which is described there.

[1:21:31] Trustee Fast: And also, how do we advance the object of the Islands Trust in an era of climate action, climate change, and a climate emergency that was described, declared previously by Trust Council? Thank you.

[1:21:47] Trustee Fast: Thank you. I

[1:21:51] Voice 3: had received, hold on, let me just get rid of that. I had received an email from one of our residents. Sorry, my computer's just playing silly buggers with me right now. I'm just trying to, oh, stop it.

[1:22:10] Voice 3: regarding fire smart community funding and there is grant opportunities I was wondering if that

[1:22:17] Voice 3: is already on the books with this committee or not or is it sitting somewhere else with staff

[1:22:25] Voice 3: if perhaps Claire has any information on that that would be great no currently

[1:22:30] Voice 20: that's not on

[1:22:31] Voice 20: our work program and we would have to review the terms of the grant to see whether it was

[1:22:35] Voice 20: appropriate for education activities or whether it would be like a planning exercise through an

[1:22:39] Voice 20: LTC or a region district.

[1:22:42] Voice 3: Perfect okay what I'll do then is I will send this email to you

[1:22:47] Voice 3: and allow you to take a look at it and perhaps get back to us and let us know and it could be

[1:22:55] Voice 3: something that needs to sit with the fire departments versus Islands Trust but I thought

[1:23:00] Voice 3: it was appropriate to at least raise.

[1:23:04] Voice 6: Thank you very much. Back to you. Okay, so not seeing any

[1:23:14] Voice 20: further hands up around stewardship education, and I think there are no further questions. I'll

[1:23:18] Voice 20: move on to the next topic, which was that we wanted to give you an overview of, which was

[1:23:23] Voice 20: Secretariat Services. So this program is one that emerged last term, following the topic of better

[1:23:31] Voice 20: integrating and coordinating with other levels of government generally was a theme that emerged

[1:23:36] Voice 20: strongly after the salt spring island referendum for incorporation so after years of work and years

[1:23:42] Voice 20: of study salt spring island voted to not incorporate into a municipality and then there

[1:23:47] Voice 20: was dialogue after that that there needed to be review of the issues that had led to concerns in

[1:23:52] Voice 20: the community around how services were coordinated and trust programs committee struck a working

[1:23:58] Voice 20: group or became like a working group on this topic and spent much of 2018 looking into it they held

[1:24:04] Voice 20: a special meeting on salt spring they did an inventory with every local trust committee for

[1:24:09] Voice 20: them to identify the issues where they had issues integrating with other levels of government

[1:24:14] Voice 20: and then after the 2018 election as council started looking at its strategic plan

[1:24:22] Voice 20: they looked at the notion of a secretariat service trust programs committee had been involved in

[1:24:28] Voice 20: in helping to incubate a Bain Sound Lambert Channel

[1:24:30] Voice 20: ecosystem forum at the time,

[1:24:33] Voice 20: and had previously been supporting in an ad hoc way,

[1:24:35] Voice 20: the Howe Sound Community Forum and task forces.

[1:24:38] Voice 20: So in last term, Council adopted its strategic plan

[1:24:42] Voice 20: with this strategy to provide a secretariat role

[1:24:45] Voice 20: to coordination groups and came up with a policy

[1:24:48] Voice 20: to guide that work,

[1:24:50] Voice 20: which was recommended by Trust Programs Committee.

[1:24:53] Voice 20: Generally, because we are under the legislation

[1:24:56] Voice 20: at the time, council could not provide a grant for this work. So in order to offer that support,

[1:25:04] Voice 20: the policy directs that TPC can only offer support to coordination groups of which

[1:25:08] Voice 20: a trust body is a member. And the support is either through direct staff hours or contractor

[1:25:15] Voice 20: support for administration needs. So generally, this is things like taking notes, organizing

[1:25:19] Voice 20: venues, the Zoom license, website hosting, renting the venue, whatever the administrative

[1:25:26] Voice 20: pieces of hosting a meeting. And so that was how it was approached. Generally, it has been in the

[1:25:33] Voice 20: form of contracting support. So contracting the coordinator and the minute taker to support and

[1:25:39] Voice 20: document the conversations that are happening. And in 2021, we were asked as staff to engage with all

[1:25:47] Voice 20: the groups that were receiving support to ask how it was going and if it was useful and heard back

[1:25:52] Voice 20: that it was helpful promoted better coordination and other benefits those results are in the agenda

[1:25:57] Voice 20: package I believe in May of 2021 should you wish to look back and the policy suggests that every

[1:26:04] Voice 20: the first meeting of trust programs committee every year you'll receive requests for support

[1:26:08] Voice 20: again usually brought forward with the support of the body that is a member of that coordination

[1:26:13] Voice 20: group and then can allocate out any funding should council wish to provide funding for this purpose

[1:26:20] Voice 20: We've provided here a little summary of what's been offered in support of Trust Programs Committee.

[1:26:25] Voice 20: I noted at the outset of the meeting, this 60 hours, our program coordinator has not given 60 hours to that function.

[1:26:31] Voice 20: So I believe that must be an error.

[1:26:34] Voice 20: We've simply kept to the resolutions that have been passed.

[1:26:36] Voice 20: The one place where we have provided direct staff hours has been the Rural Island Economic Partnership because they requested that in lieu of funding.

[1:26:44] Voice 20: And we brought in an auxiliary administrative assistant who previously worked for us.

[1:26:49] Voice 20: And she offered the 25 hours to them for their conference registration support.

[1:26:55] Voice 20: So here's the history of what's been offered over time.

[1:26:59] Voice 20: As you move forward in your conversations today, you have a business case for $15,000, which is something you can discuss.

[1:27:06] Voice 20: And then should you get that funding from council, if you wish to continue to recommend it, staff would bring forward the requests that have been received to you in April.

[1:27:15] Voice 20: And at that time, you would have a decision around how you wish to allocate that funding.

[1:27:20] Voice 20: There is some criteria in the policy as to what's eligible, but no criteria as of yet around assessing one application vis-a-vis the other.

[1:27:29] Voice 20: So really, it's been a Trust Programs Committee's discretion around how those decisions are made.

[1:27:37] Voice 20: In terms of the court communications about the project, the information is all posted to the web page around.

[1:27:43] Voice 20: We try to use plain language on the website so we're calling it the support for coordination groups, web page, and we liaise with the various groups, as we administer their contracts of support through the year, and generally, because we've sort of got

[1:27:58] Voice 20: into a cycle here, we anticipate receiving their requests in March to bring forward to you in April.

[1:28:04] Voice 6: So that's it, and I'd be happy to take any questions.

[1:28:11] Voice 6: Trustee Allen.

[1:28:12] Voice 6: Yes, thank you, Chair. Yeah, I'm just curious in terms of the

[1:28:17] Trustee Allen: hours and the contracted support.

[1:28:22] Trustee Allen: They really go back and forth, and the Bain Sound, that's a lot of hours, 100 hours and 80 hours.

[1:28:29] Trustee Allen: But then, like, Southern Gulf Islands has 80 hours, and back in 2021.

[1:28:37] Trustee Allen: Is this a comment, a question? I'm just interested in how it sort of unfolds in terms of this chart here.

[1:28:44] Trustee Allen: and it does go kind of back and forth the hours and just curious in terms of 2022 let's say the

[1:28:50] Trustee Allen: southern gulf islands form is only 31 hours versus 80 hours you know the year before I just

[1:28:59] Trustee Allen: curious is that just something to do with the content of the particular forms or is it what

[1:29:07] Trustee Allen: why is it some are just a lot more hours than others I'm just curious about that

[1:29:13] Voice 20: so a couple

[1:29:14] Voice 20: through the chair here a couple of factors um will apply one would be the state of maturity

[1:29:19] Voice 20: of the coordination group so when they're just getting going and they're trying to figure out

[1:29:22] Voice 20: who's a member how they can hold meetings they need to help and support in developing their

[1:29:27] Voice 20: terms of reference um then often island stress staff are called in more to support um with the

[1:29:33] Voice 20: with sort of the incubating of the coordination group often once the coordination group is

[1:29:37] Voice 20: established and has some experience at running and other governments are bringing resources to

[1:29:42] Voice 20: the table then the island stress staff support tends to go down um again if there's you know

[1:29:47] Voice 20: for example like if a coordinator is sick then often the partnership will look around to say

[1:29:51] Voice 20: who could help us in that situation and it may be that the trust steps in or maybe that another

[1:29:56] Voice 20: level of government steps in with that support so really those are the factors that kind of

[1:30:01] Voice 20: influence where we're at. The intention here is that the trust offers this support in terms of

[1:30:06] Voice 20: the object, I think, of doing our work in cooperation with others. But I think what

[1:30:12] Voice 20: I've heard clearly over the years, I mean, we don't do this alone, right? We're in a partnership

[1:30:15] Voice 20: and the other partners also bring resources to the table is the intention. So I hope that answers

[1:30:21] Voice 20: your question. And again, last year, we had explicit direction from the committee to offer

[1:30:27] Voice 20: offer financial support and then 25 hours to the Rural Island Economic Forum so the count this

[1:30:33] Voice 20: committee can determine um what what we give to that what resources are dedicated to the different

[1:30:38] Voice 20: coordination groups yeah

[1:30:41] Trustee Allen: I just want to add that yeah the Bain Sound language channel is is a great

[1:30:44] Trustee Allen: forum that's um and it does really get you know I'll speak locally it definitely gets Islands

[1:30:51] Trustee Allen: Trust on the map in a different way which is a good way and so I I'm definitely in support of

[1:30:57] Trustee Allen: this

[1:30:57] Voice 6: program thank you and over to trustee harris i just had a question um

[1:31:11] Voice 11: the um for

[1:31:13] Voice 11: claire freighter regarding the coastal douglas for conservation partnership and the hours um

[1:31:20] Voice 11: you mentioned that 60 hours was incorrect um i apologize if i if i missed what the correct

[1:31:25] Voice 11: number of hours were but um is there any idea on what the correct hour amount of hours

[1:31:32] Voice 20: Well, I'm afraid the staff person who provides the direct delivery is sick today so I don't have that. But essentially, we don't provide direct staff report we have simply administered a contract, as we have with all of them to provide the financial resources

[1:31:45] Voice 20: over to their actual coordinator. So our program coordinator to my knowledge has not provided any direct support to them because they already have their own coordinator.

[1:31:54] Voice 20: So I think it must be an error because she has not been doing that work.

[1:31:59] Voice 20: But as I say, I will have to ask her when she's back at work, but we have not been providing direct support to them.

[1:32:03] Voice 20: They don't need it from us. They already have a paid coordinator.

[1:32:06] Voice 20: And so simply we've provided the $3,000 as a contract for them to have administrative support.

[1:32:14] Voice 11: Thank you for that. I'd love to just add quickly, if they do have some funds of their own

[1:32:24] Voice 11: and they're able to take care of themselves I would you know maybe this committee could think

[1:32:29] Voice 11: about not giving three thousand dollars to the CDFCP especially in light of some of this invalid

[1:32:38] Voice 11: versus valid information thing goes you know maybe once we get that sorted out we could look at that

[1:32:46] Voice 11: but maybe for now any support ought to be put on hold thank you thank

[1:32:53] Voice 3: you trustee Harrison I think

[1:32:54] Voice 3: that conversation will come up later on in our agenda um over to you trustee first thank you i

[1:33:00] Trustee Fast: just uh wanted to follow up on um uh trustee allen's comment in um in support of the secretary

[1:33:07] Trustee Fast: its services have been really useful speaking locally in how sound um uh for the um how sound

[1:33:15] Trustee Fast: community forum this is uh all the uh municipalities uh uh and regional districts um elected folks

[1:33:24] Trustee Fast: folks around How Sound get together and talk about the health of our big ecosystem of the

[1:33:32] Trustee Fast: fjord that we're all around. And it's been running for 20 years, very successful. And we really

[1:33:38] Trustee Fast: appreciate that little bit of support that comes from Islands Trust. It's a way for Islands Trust

[1:33:42] Trustee Fast: trust to meaningfully support the cooperation part

[1:33:49] Trustee Fast: of our mandate out there in the trust object.

[1:33:54] Trustee Fast: And I think, and a question for Claire,

[1:33:58] Trustee Fast: the very talk there,

[1:34:00] Trustee Fast: Bain Sound Lambert Channel Ecosystem Forum,

[1:34:05] Trustee Fast: this year, I think we're down to zero direct staff support.

[1:34:11] Trustee Fast: Is that because another partner has stepped up

[1:34:13] Trustee Fast: as I recall. Can you tell me the story? I've forgotten. Well, again,

[1:34:18] Voice 20: I don't have all the

[1:34:19] Voice 20: details at hand. But I understand the regional district, there were grants, the group has been

[1:34:23] Voice 20: quite successful in attracting grants, Trustee Allen may have more information. But also I

[1:34:28] Voice 20: understand the regional district stepped up with some funding through their electoral area

[1:34:31] Voice 20: to provide some funding for coordination as well. So that's what that's the intention of when the

[1:34:36] Voice 20: trust helps incubate a group, that it matures to the point where the other partners come in with

[1:34:40] Voice 20: the funding and we can then step back and just become a regular member thank

[1:34:44] Voice 3: you and then i have

[1:34:47] Voice 3: a question for claire and i don't know if you'll be able to answer it or not the second line item

[1:34:52] Voice 3: underneath bay sound is blank but it's got a four thousand dollar

[1:34:55] Voice 6: location

[1:34:56] Voice 3: to it what is that for

[1:34:58] Voice 3: missing let me have a look at which

[1:34:59] Voice 20: one's missing that must have been a time my apologies um

[1:35:02] Voice 20: bane sound southern gulf islands coastal douglas fir uh which one are we missing here um

[1:35:09] Voice 20: um that must be

[1:35:10] Voice 20: the house sound community forum yeah so my apologies as we were there were a

[1:35:15] Voice 20: number of zeros in this column and i was trying to make it easy to read and so i went through and

[1:35:18] Voice 20: out of the dashes and i think i must have been um yeah over enthusiastic over enthusiastic in that

[1:35:24] Voice 20: trying to make it easy for you to read yeah

[1:35:26] Trustee Fast: as far as i know that i

[1:35:28] Trustee Fast: agree yeah

[1:35:29] Voice 3: that would be the

[1:35:29] Voice 3: house sound community forum perfect thank you i was just wondering if it was just this magical

[1:35:34] Voice 3: four thousand that was yeah you

[1:35:35] Voice 20: know no because yeah yes that's right there were five and so that

[1:35:39] Voice 20: was the missing one

[1:35:39] Voice 3: perfect okay and i was going to ask um the committee as we're going through

[1:35:46] Voice 3: this our conversations regarding the validity of some of these items if we can save that for when

[1:35:52] Voice 3: we actually get into our discussion regarding funding for the upcoming year i think that would

[1:35:59] Voice 3: would be a more appropriate place for us to really bring that forward just that I'm hoping that we

[1:36:05] Voice 3: can get to there a little a little quicker because we've got about another 20 minutes before we break

[1:36:10] Voice 3: for lunch and back to you Claire.

[1:36:16] Voice 20: Okay thank you so not hearing any other questions here or seeing

[1:36:19] Voice 20: any other hands on screen I'll move on to your next one and I won't spend too much time on this

[1:36:24] Voice 20: because and we have Delaney here for any questions but you've had abundant amount of reporting already

[1:36:28] Voice 20: at Council around this amendment project but I'll just give you the highlights that Council has

[1:36:34] Voice 20: asked to have the policy statement amended. There's been a fulsome process over the last

[1:36:41] Voice 20: number of years. We've undertaken a big round of engagement with a number of rounds of engagement

[1:36:46] Voice 20: especially in the last year. I'll just conclude by saying after three streams of engagement and

[1:36:53] Voice 20: referrals that were requested by Council. Council received all the feedback from the public First

[1:36:59] Voice 20: Nations government's referral agencies in June and September and passed 32 resolutions requesting

[1:37:04] Voice 20: staff to do further work. So we are now at this point undertaking that work and we'll speak to

[1:37:11] Voice 20: you later on on the agenda as to where that's heading in the next while. There are abundant

[1:37:17] Voice 20: amount of communications on the website and there's a whole project library there for you to

[1:37:21] Voice 20: explore in terms of all prior engagement all the correspondence that's ever been received

[1:37:26] Voice 20: legal opinions engagement reports just everything you could want to know is all there

[1:37:31] Voice 20: so we encourage you to go there and poke around as you dig into this project

[1:37:36] Voice 20: and in terms of next steps we are working on an updated project charter that will guide

[1:37:42] Voice 20: the next phase of the project for executive committee to review and executive committee

[1:37:47] Voice 20: will be making reviewing their budget business case to financial planning committee at their

[1:37:51] Voice 20: next meeting. In addition we are working on a communication strategy as requested by Trust

[1:37:57] Voice 20: Council. So at the end of this briefing here you'll note you've got the presentation slides

[1:38:01] Voice 20: for the presentation that Delaunay gave to Council with the recording. There's a link to the 32

[1:38:07] Voice 20: resolutions passed and a link to the website. So I hope that's a quick skim. I don't want to take

[1:38:12] Voice 20: too much of your time today or I think you've already been well briefed on this project.

[1:38:15] Voice 20: any questions here i would just note um the resolution by council um states the project

[1:38:23] Voice 20: has been um delegated to executive committee with um support as required from trust programs

[1:38:29] Voice 20: committee so your role is in the um in the capacity of supporting executive committees

[1:38:35] Voice 6: administration of the project so chair with your permission i'll

[1:38:45] Voice 20: move on to the next one

[1:38:46] Voice 20: please go ahead okay all right so this one is one that has sat on um the future projects list

[1:38:53] Voice 20: of Trust Programs Committee for at least a decade I think. So this is a project to take I think four

[1:39:01] Voice 20: or five agreements that exist with the province and combine them into one and update them to deal

[1:39:06] Voice 20: with current issues. It essentially it has been a back burner project it's been ticking away as

[1:39:14] Voice 20: staff availability ebbs and wanes on both sides so it may be that the trust has some staff

[1:39:19] Voice 20: availability but at that time the province won't so we've had difficulty um making progress that

[1:39:25] Voice 20: said um through our attempts to negotiate a new agreement i've developed a really good relationship

[1:39:29] Voice 20: with a counterpart at the ministry of forests who's an executive director there and has been

[1:39:34] Voice 20: with the province a long time and knows everyone um so as we do have issues that arise with referral

[1:39:39] Voice 20: processes primarily to local trust committees i'm able to pick up the phone um and work them

[1:39:45] Voice 20: through. So in the absence of a modern agreement we are at least having some relationship that is

[1:39:49] Voice 20: helping us to navigate difficulties as they do arise. So yeah this has been started in 2015 we

[1:39:57] Voice 20: started the work and it's ongoing. Here's a sort of you can tell the province the agreements were

[1:40:03] Voice 20: asked for in 2015-16 you can see that this was at the peak of a huge number of referrals coming in

[1:40:08] Voice 20: and now we're down to a fewer number but still it is something that local trust committees are

[1:40:13] Voice 20: getting on a regular basis. I would say about once a year I get a phone call that a referral is

[1:40:20] Voice 20: or a topic is getting noticed in community and trustees are caught off guard because they haven't

[1:40:25] Voice 20: yet had a referral and that's when I'll go to provincial staff and often it's a result of new

[1:40:30] Voice 20: staff at the province not recognizing the trust as a form of government that should get a referral

[1:40:35] Voice 20: and so I'm able to sort of bring up these old old agreements and say oh no we do have agreement that

[1:40:39] Voice 20: will get the referral and that it will arrive and often they'll extend their deadline to accommodate

[1:40:43] Voice 20: input um but a refresh of this agreement would likely help prevent some of those circumstances

[1:40:48] Voice 20: from happening um so there you are um the only cost really that would happen would be um

[1:40:56] Voice 20: some legal review um when we finally do get an agreement in place um so happy to take questions

[1:41:03] Voice 20: there uh

[1:41:07] Voice 6: trustee fast go ahead thank

[1:41:10] Trustee Fast: you chair um yeah thank you claire for bringing this up i've

[1:41:13] Trustee Fast: I've got notes going back to 2012, actually, in my file from Bowen.

[1:41:18] Trustee Fast: And I'm wondering, I'm glad you brought up the part about non-referrals,

[1:41:25] Trustee Fast: because this, one of my questions that I keep asking when big issues arise on Bowen,

[1:41:32] Trustee Fast: such as when BC Timber Sales announced that they were coming to do some logging in our watershed,

[1:41:40] Trustee Fast: and when the current controversy, I should say,

[1:41:49] Trustee Fast: around permitting motorized vehicles to develop trails

[1:41:55] Trustee Fast: up on Mount Gardner in our watershed.

[1:41:59] Trustee Fast: Lots of public concern about that,

[1:42:01] Trustee Fast: and yet the provincial staff person was not aware

[1:42:06] Trustee Fast: that they were supposed to contact

[1:42:09] Trustee Fast: and refer the issue to Islands Trust

[1:42:14] Trustee Fast: as it's sort of central to the object of the Islands Trust.

[1:42:18] Trustee Fast: We should be consulted.

[1:42:19] Trustee Fast: And so I'm glad you brought that up.

[1:42:22] Trustee Fast: That's one of my big concerns and my interest in advancing this work

[1:42:27] Trustee Fast: because there's only going to be more and more new people

[1:42:30] Trustee Fast: coming into the Provincial Ministry of Forestry for us

[1:42:36] Trustee Fast: And they still will not know as much about Islands Trust.

[1:42:40] Trustee Fast: So I think it's a good time to renew after 20 years or 20 some.

[1:42:44] Trustee Fast: And my question for you, Claire, is how about First Nations interests in public land?

[1:42:52] Trustee Fast: I didn't see that referred to here.

[1:42:54] Trustee Fast: And with the Islands Trust reconciliation, our declaration and concerns among trustees, have you had any thought about how that would be handled in these Crown land agreements? Thank you.

[1:43:16] Voice 20: uh so yes with regard to that last question around first nations um that has been central

[1:43:20] Voice 20: to the conversation and i think actually the delay that we've had has been a good one in

[1:43:24] Voice 20: hindsight um because drippa has passed and the agreement will likely reflect the commitments

[1:43:29] Voice 20: that the province has um to doing their work properly and in a good way um so i think that

[1:43:35] Voice 20: is it's central to the conversations we're having and it's a dynamic topic so um i think actually

[1:43:40] Voice 20: the delay you know as i say in hindsight has been a good one um because it'll allow for the

[1:43:44] Voice 20: agreement to be more reflective of both agencies' commitments. And I would just say yes. The one

[1:43:52] Voice 20: thing I didn't mention is this is a tripartite agreement. The intent is that it would be between

[1:43:56] Voice 20: Bowen Island Municipality, Islands Trust and the province.

[1:44:01] Voice 3: Thank you very much. My question for

[1:44:04] Voice 3: Claire is, while you say that there's no funding required for this, if I heard you correctly,

[1:44:11] Voice 3: how many hours is going to be needed to accomplish the work um

[1:44:19] Voice 20: i don't know yet once we've met with

[1:44:21] Voice 20: the um once i've met with the executive director he's back in his base position in april may

[1:44:26] Voice 20: we can talk about what the process will look like um but as of yet i don't have a firm answer on

[1:44:31] Voice 20: that because we don't know the scope and scale of um negotiations that might be needed um essentially

[1:44:36] Voice 20: if they believe they already are had been working on a draft before he got seconded to a different

[1:44:40] Voice 20: role so it would be a matter of reviewing the draft they provide to us and then the coordination

[1:44:45] Voice 20: in providing that to Bowen Island Municipality and then providing it to the committee so not a

[1:44:50] Voice 20: huge amount of hours but again until we see a draft and see if it's in keeping with what the

[1:44:54] Voice 20: trust wants we don't get no the extent of negotiation that might be needed it might be

[1:44:58] Voice 20: very simple or it might

[1:45:00] Voice 3: be prolonged well given given that we that governments tend to be a little

[1:45:06] Voice 3: bit more detailed i would assume that they could be a little extra than with uh private parties

[1:45:12] Voice 3: just curious thank you um okay trustee peterson yeah

[1:45:18] Voice 10: thank you chair so um just for some clarity

[1:45:21] Voice 10: if i might i think that i heard you say that essentially this has been

[1:45:27] Voice 10: um on the back burner largely because the committee's been focused on other work

[1:45:35] Voice 10: and it seems to me

[1:45:38] Voice 10: this is definitely worth pursuing

[1:45:40] Voice 10: especially if there's not

[1:45:41] Voice 10: a particularly large budget

[1:45:44] Voice 10: associated with it

[1:45:46] Voice 10: and you said that the

[1:45:52] Voice 10: person that has been working on this

[1:45:54] Voice 10: with you in the past is not back

[1:45:56] Voice 10: until April or May

[1:45:57] Voice 10: I guess my question is

[1:46:00] Voice 10: how realistic is it

[1:46:04] Voice 10: um that this work is gonna sort of start up again when that person is is back in their position

[1:46:13] Voice 10: and um is there any you know if if members of this committee would like to uh uh support that

[1:46:27] Voice 10: in some way it's like is there any further direction needed from the committee to

[1:46:32] Voice 10: to help this or is this pretty much kind of like a status update i

[1:46:37] Voice 20: would suggest at this point you

[1:46:39] Voice 20: view it as a status update um i think once he's back in role he this there is impetus to get this

[1:46:45] Voice 20: done um executive committee met with the minister of forests a year or so ago um and raised this

[1:46:50] Voice 20: topic because at that two years ago we were having difficulty in getting provincial staff time on

[1:46:55] Voice 20: this um the minister then made a commitment to the trust that this would happen um of course we had

[1:47:00] Voice 20: COVID kind of roll through and disrupt things. And then there were some provincial emergencies

[1:47:05] Voice 20: that pulled the staff person we had away. I am confident that the person given to us is the

[1:47:09] Voice 20: right person. I have a lot of confidence in actually being the one to help us actually

[1:47:13] Voice 20: land something. So I think once he's back in his regular role, I do feel this might move ahead.

[1:47:19] Voice 20: Again, I've been an optimistic person for a decade. So never say never. But I think this

[1:47:24] Voice 20: term will be the one in which you do see this landed.

[1:47:27] Voice 9: Okay, thank you.

[1:47:29] Voice 3: And again, I think this

[1:47:30] Voice 3: would be a good conversation for us to have in our next section where we're discussing where we're

[1:47:35] Voice 3: going to be putting our efforts and our budget requests. Sure and I'll

[1:47:42] Voice 20: just clarify if I might

[1:47:43] Voice 20: chair for this one I've put three thousand dollars in legal trust programs committee has a five

[1:47:47] Voice 20: thousand dollar legal budget and so this would not be one where I'd be thinking that the committee

[1:47:51] Voice 20: needs to advance a budget request it could just come from the the annual funding that

[1:47:56] Voice 3: we have for

[1:47:56] Voice 3: legal perfect if that can be reminded when we get to the budget section that'd be amazing thank you

[1:48:02] Voice 3: perfect okay

[1:48:03] Voice 3: um and then if there's any more questions for claire on this one if not we can

[1:48:07] Voice 3: move on to the to the next item you're not seeing any off you go claire okay

[1:48:15] Voice 20: so this is a program of

[1:48:17] Voice 20: trust programs committee i think this has been a beloved part of the work i would say suggest for

[1:48:22] Voice 20: committee members who've been on the committee over a long time since 2002 um which is to

[1:48:27] Voice 20: recognize encourage and reward leadership and preserving and protecting the unique environment

[1:48:32] Voice 20: and amenities of the trust area all of the nominees and recipients of the program are

[1:48:37] Voice 20: listed on the trust programs committee website there's pdfs there for each year recognizing the

[1:48:42] Voice 20: different initiatives it's been everything from as we say here ecosystem preservation community

[1:48:47] Voice 20: services water marine conservation agriculture wildlife rescue rehabilitation everything from

[1:48:53] Voice 20: from celebrating like the Lions Club

[1:48:54] Voice 20: through to literally everything else.

[1:48:58] Voice 20: Really every topic that's a value to Islanders

[1:49:00] Voice 20: has been nominated through this program

[1:49:02] Voice 20: and held up community leaders

[1:49:04] Voice 20: in terms of sharing their knowledge

[1:49:06] Voice 20: and the efforts that have go onto these islands.

[1:49:09] Voice 20: It also plays the role of allowing islands

[1:49:13] Voice 20: to learn from each other.

[1:49:14] Voice 20: So as part of this Island Federation,

[1:49:16] Voice 20: initiatives will come forward

[1:49:17] Voice 20: like the Pender Car Stop Program,

[1:49:19] Voice 20: and then other islands learn a bit through the publicity

[1:49:21] Voice 20: that's generated through this program so good ideas on one island can be picked up and learned

[1:49:25] Voice 20: from and it connect islanders can connect together that has been one of the really nice outcomes of

[1:49:29] Voice 20: the project or of the program typically it was offered annually and then last term it was moved

[1:49:35] Voice 20: to every two years and then at the end of last term there was a policy change to make it at the

[1:49:40] Voice 20: last year of every term so it would be delivered every four years this is likely the most amended

[1:49:45] Voice 20: policy of council I think everyone every year every term someone wishes to amend how we deliver

[1:49:50] Voice 20: deliver this um it is yeah so you've had 214 nominations um yeah generally there were seven

[1:49:58] Voice 20: nominations last time it was offered we offer a breakdown here um when it is offered it doesn't

[1:50:05] Voice 20: cost very much um typically the policy states um and the policy is a little bit dated that each

[1:50:10] Voice 20: award will be a hundred dollars um typically what's given is a handmade local frame made on

[1:50:14] Voice 20: thetis island um it's got slightly over a hundred dollars now but generally in that range and then

[1:50:20] Voice 20: each local trust committee has about $100 to host a tea and cookie celebration of the recipients and

[1:50:25] Voice 20: the nominees if they wish. It's promoted through news releases, social media, we tend to get a lot

[1:50:31] Voice 20: of local uptake around sharing of social media and so on. So right now, according to policy,

[1:50:38] Voice 20: our intention is to bring this back to you in November 2025 for consideration in the last year

[1:50:42] Voice 20: of the term. And again, there's information in the policy and on

[1:50:47] Voice 6: the website. So I'm happy to

[1:50:49] Voice 6: to take any questions here okay not seeing any I'll

[1:50:56] Voice 20: just say I very much look forward to delivering

[1:50:59] Voice 20: this program for you when you when you get there it is so heartwarming to talk to the nominees and

[1:51:04] Voice 20: the nominators and then to be able to tell people that their work has been recognized it's some of

[1:51:09] Voice 20: the most heartwarming conversations we have around here all right so moving on then if I might to the

[1:51:15] Voice 20: next one this is one where it hasn't been a project it has simply been a recommendation

[1:51:22] Voice 20: from Council to Trust Programs Committee

[1:51:24] Voice 20: that has been sitting on your future projects list.

[1:51:28] Voice 20: So this came about,

[1:51:29] Voice 20: it's a community benefit land trust concept,

[1:51:33] Voice 20: was referred to Trust Programs Committee for consideration

[1:51:35] Voice 20: and was added to the projects list.

[1:51:37] Voice 20: It came about after a delegation at Council

[1:51:40] Voice 20: and Council passed a resolution

[1:51:42] Voice 20: as a result of the delegation

[1:51:43] Voice 20: and it's gone no further than that.

[1:51:46] Voice 20: There was a report received actually, I won't say it.

[1:51:49] Voice 20: There was a delegation, Council asked staff to prepare

[1:51:51] Voice 20: report which we did which is really the substance of this briefing um which was simply that the

[1:51:57] Voice 20: trust the bottom line is the trust could hold land for housing should it wish to um there are some

[1:52:03] Voice 20: provisos that that doing so must be in keeping with the object and how that would be interpreted

[1:52:09] Voice 20: um it can be held for land that is benefit to the community and supportive of preserving and

[1:52:14] Voice 20: protecting the environment and amenities of the object. The Islands Trust Conservancy already

[1:52:21] Voice 20: holds land. There is the potential for the Conservancy, should the board and the minister

[1:52:26] Voice 20: agree, for the board to hold other types of land, but that would really be a wholesale change that

[1:52:31] Voice 20: would need a lot of rigor and study. Council, and you would need consent of the board and the

[1:52:37] Voice 20: minister because the minister approves a five-year plan for the board. Council itself can also hold

[1:52:43] Voice 20: land, but currently is not resourced to do so. Council owns one property that was given a long,

[1:52:48] Voice 20: long time ago, which is the old school centre, which is leased to the Denman Island Residents

[1:52:53] Voice 20: Association, and they do all the upkeep and maintenance of the building. But if the trust

[1:52:58] Voice 20: wanted to take this on, there would need to be a lot of rigorous study around the resources

[1:53:03] Voice 20: required, what type of staff would have to be hired. Essentially, you have to start a real

[1:53:08] Voice 20: real estate division that with staff that are knowledgeable in leasing and land holding

[1:53:12] Voice 20: particularly if there are structures involved in tenants and so on um that said here's your

[1:53:19] Voice 20: opinion around it could be done um if this is something of interest um and yeah so i think

[1:53:26] Voice 20: i'll leave it there i just want to flag that this would not be something taken in too lightly it

[1:53:29] Voice 20: would need a lot of study and consideration um and then there would have to be an evaluation of

[1:53:33] Voice 20: of whether it would be serving the priorities of council

[1:53:37] Voice 20: and within council's legal powers.

[1:53:41] Voice 6: Okay, so happy to take questions there.

[1:53:48] Voice 6: Not seeing any, I would just flag,

[1:53:49] Voice 6: if this

[1:53:50] Voice 20: is something you'd like to take on,

[1:53:51] Voice 20: I would really recommend that it be part

[1:53:53] Voice 20: of the strategic plan conversations at council,

[1:53:55] Voice 20: because this would be a really big thing

[1:53:58] Voice 20: for the administration to consider

[1:53:59] Voice 20: in terms of a change of direction

[1:54:01] Voice 20: and change of purposing of the trust.

[1:54:04] Voice 20: Typically, regional districts hold this function

[1:54:06] Voice 20: in terms of you know having responsibility for provision of housing in particular

[1:54:10] Voice 20: so there's needing to be care taken and how it's

[1:54:14] Voice 3: done and that was actually my question so I will

[1:54:19] Voice 3: lower my hand now okay yeah okay so I believe that we have finished then with your with your

[1:54:33] Voice 3: reporting and we're about to step into section eight which is other business and I would like

[1:54:42] Voice 3: to recommend that we break at this point and um depending on i'm just going to ask everybody how

[1:54:49] Voice 3: long they would they normally take for a lunch break and how long you'd like to take this one

[1:54:54] Voice 3: because that'll determine whether or not we can wrap up a little earlier if you just want to take

[1:54:59] Voice 3: a half hour if you want to take 45 minutes or or come back at one o'clock um trustee alan uh

[1:55:05] Trustee Allen: I'd like 45 minutes. I'm not sure how other people feel.

[1:55:10] Voice 6: Does anybody need longer than 45 minutes? Not seeing any hands. I'm going to

[1:55:20] Voice 3: say then let's come back at 1245. Sound good?

[1:55:27] Voice 3: Great. Perfect. Okay, then we will break for lunch and I will ask that the screen be put on notice for anybody watching that we will return at 1245.

[1:55:40] Voice 6: See you then.

[1:55:41] Voice 6: Thank you very much. See you then.

[2:43:54] Voice 3: I think still missing a couple of people. But now we've got one

[2:44:03] Voice 3: person more. There we are. I think we've got everybody back

[2:44:05] Voice 3: now. If we can, if we can resume the meeting. Are we are we still

[2:44:17] Voice 3: recording?

[2:44:22] Voice 15: Yes, the recording does not stop. We can't pause the

[2:44:28] Voice 15: broadcast rather the live streaming.

[2:44:30] Voice 15: No

[2:44:31] Voice 3: problem. All right. Seeing as though we're all back, if I can turn this back over to Claire, we're just getting into Section 8 right now.

[2:44:43] Voice 3: Sure, Evans.

[2:44:44] Voice 3: Yes.

[2:44:45] Voice 15: Just to clarify, there's one person in attendance, which is a telephone number, and I'm not certain who that might be.

[2:44:52] Voice 15: I

[2:44:52] Voice 3: think that was one of the trustees.

[2:44:56] Voice 8: That's me. I had the phone in. It's Trustee Peterson here.

[2:45:00] Voice 8: yeah so

[2:45:08] Voice 3: now we're getting into section 8.1 which is the review of the 2023-24 funding request

[2:45:16] Voice 3: briefing and we have three items in that list and under section 8.1 and the first one is the

[2:45:23] Voice 3: trustee proposed draft budgets revisions list so if we can go there sure i'm happy to speak to that

[2:45:33] Voice 3: chair if you like awesome that'd be

[2:45:34] Voice 20: great thank you okay so this briefing has been provided to

[2:45:38] Voice 20: you from Financial Planning Committee. The background of where the budget development

[2:45:43] Voice 20: is at right now is in the background section of the briefing. Essentially, when FPC last looked

[2:45:48] Voice 20: at it, it was a 2.75% proposed tax increase with 8% in tax revenue coming from new construction

[2:45:55] Voice 20: with slightly different amounts for Bowen Island. During the discussion, Financial Planning

[2:46:00] Voice 20: Committee received as a late item from a committee member a series of potential budget reductions

[2:46:05] Voice 20: that were provided in the attachment to this briefing.

[2:46:09] Voice 20: FPC had a discussion about those

[2:46:11] Voice 20: and felt that prior to making any decisions

[2:46:13] Voice 20: about any potential reductions,

[2:46:15] Voice 20: more information was needed from committees and staff.

[2:46:18] Voice 20: And so the committee resolved to circulate the document

[2:46:22] Voice 20: to the various committees to seek their input

[2:46:25] Voice 20: to respond by their views by February 7th.

[2:46:28] Voice 20: So directly after this meeting,

[2:46:29] Voice 20: I'll be forwarding on any changes you might have.

[2:46:32] Voice 20: There was an expressed desire to get rationale

[2:46:34] Voice 20: from committees as in support of the budget request they might bring forward and what priority

[2:46:39] Voice 20: they think it should be given. I've just noted in there just a couple small changes that the staff

[2:46:45] Voice 20: noted to the trustee provided table which are noted there. So at this point this is your opportunity

[2:46:52] Voice 20: to revisit the business cases you discussed and looked at in your last meeting to determine what

[2:46:57] Voice 20: level of funding you would like to I guess I'll stay up here what level of funding you'd like to

[2:47:02] Voice 20: request. Currently, Trust Programs Committee in August advanced two requests. One was for $15,000

[2:47:10] Voice 20: in secretariat services. If you were given that funding, in April, you would have a meeting and

[2:47:16] Voice 20: decide how you wish to allocate it. And you needn't allocate it all at that meeting. If you

[2:47:21] Voice 20: don't wish to, if there was anything remaining, you could be able to consider at future meetings

[2:47:25] Voice 20: how you might wish to allocate it. The other was for Stewardship Education Program. And the way

[2:47:29] Voice 20: it's typically worked is that you would get a budget and then at your meeting in may or it

[2:47:34] Voice 20: could be april um but likely may we would or maybe in april you could direct us as to what you might

[2:47:39] Voice 20: wish to do in the year and then we would bring you a project charter in may for example for um

[2:47:43] Voice 20: consideration of how what activities you might like to take on in the year um so with that i

[2:47:49] Voice 20: guess i'll hand it back to the chair i'll stand ready for questions um i'll just the business

[2:47:53] Voice 20: cases are the committees and so staff will make any requested amendments and bring them forward

[2:47:59] Voice 20: to financial planning committee for their next meeting thank

[2:48:02] Voice 3: you claire freighter i'm just going

[2:48:04] Voice 3: to clarify the request from the financial committee which was to review the um the requests

[2:48:10] Voice 3: for funding and to make sure that we're asking for items that will be needed in this upcoming

[2:48:17] Voice 3: fiscal year and that the budget doesn't doesn't contain any padding because uh financial committee

[2:48:24] Voice 3: is attempting to bring the budget down and not have as much of an increase as was currently

[2:48:33] Voice 3: proposed so the only way that that can happen is if we take a good look at what we're asking for

[2:48:38] Voice 3: scrutinize it properly and be highly confident in our need for the budget that we're requesting

[2:48:45] Voice 3: and that the value that the that the that it's going to provide as well so with that let's open

[2:48:52] Voice 3: open up the floor to questions and suggestions on the two line items that we have that contain

[2:49:00] Voice 3: budgets okay if nobody has any questions I will raise a couple of items if we can just scroll

[2:49:17] Voice 3: down to the two items it was secretariat fund and there we go and the stewardship program now

[2:49:23] Voice 3: Now, the Secretariat Services last year used up 15,000, and that's something, if we can

[2:49:33] Voice 3: even head back to that section of the program and we can take a look at the line items that

[2:49:41] Voice 3: had funding against them, and maybe we can take a look and see what's important to us

[2:49:47] Voice 3: and how much funding was required and if there is anything that potentially could have a cut

[2:49:54] Voice 3: in funding or a removal or if there's something that needs to be added let's let's talk our way

[2:50:01] Voice 3: through this um for myself um the southern gulf islands forum is i think very valuable all of the

[2:50:10] Voice 3: trustees and therefore all of the islands benefit from having direct um government to government

[2:50:16] Voice 3: conversations with our mla etc and i've heard from trustee fast and a couple of other trustees

[2:50:23] Voice 3: regarding the bain sound um so let's let's let's walk through these and see if 15 000 is too much

[2:50:33] Voice 3: just right not enough trustee borthwick yeah

[2:50:38] Voice 14: i just speak to the bain sound slumber channel

[2:50:41] Voice 14: an old ecosystem forum um trustee graham and i attended a meeting with them was it early this

[2:50:51] Voice 14: year or late last year it was early this year it was very snowy uh um and yeah the the work that

[2:50:58] Voice 14: they're doing is is uh fascinating i at the time i didn't realize quite how much of a role

[2:51:03] Voice 14: uh trust council or the island's trust had had in in establishing them um so there's a certain

[2:51:09] Voice 14: amount of ownership i think in terms of like the start of the secretariat services program

[2:51:14] Voice 14: you know they were our first our first baby in that sense um and yeah they're doing just a

[2:51:20] Voice 14: tremendous amount of work we're not the only people funding them now there's they're getting

[2:51:24] Voice 14: lots of other stuff done and um yeah they're doing some really really interesting work and uh we have

[2:51:30] Voice 14: some big things to fight we've got a ship breaking uh operation that is in flagrant defiance of

[2:51:39] Voice 14: what the local area has been saying and what Environment Canada has to say. And they're just

[2:51:45] Voice 14: kind of steaming ahead. And that's really bad. So yeah, I would really like to see them

[2:51:52] Voice 14: maintained as a thing. But I, you know, obviously, these all need to be a discussion. So

[2:51:57] Voice 14: perfect.

[2:52:05] Voice 3: Does anybody have any other input that they would like to provide at this point,

[2:52:09] Voice 3: specifically surrounding uh the funding that's allocated trustee fast um

[2:52:16] Trustee Fast: just that i was

[2:52:17] Trustee Fast: supporting bain sound channel but also the house sound community forum uh it's been very important

[2:52:23] Trustee Fast: and uh for 20 years and recently the islands trust came in to sort of uh rescue us from our

[2:52:29] Trustee Fast: volunteer minute taking um issues now and we do have a uh um as out of out of this process has

[2:52:39] Trustee Fast: been really uh effective in terms of um helping a biosphere region emerge so now we're how sound is

[2:52:49] Trustee Fast: a the bigger house sound like up into the mountains and all around the sunshine coast and uh on

[2:52:56] Trustee Fast: terrestrial land uh and how sound in the middle is now a biosphere and we're getting more mapping

[2:53:04] Trustee Fast: thing done and all that kind of thing uh but the house sound community forum is still um just uh

[2:53:10] Trustee Fast: the the various municipalities and regional districts and islands trust uh contribute to that

[2:53:15] Trustee Fast: and um the costs uh keep going up to rent buildings and to move people um around to

[2:53:25] Trustee Fast: when we do hold it on an island like gambier so i just uh wanted to support that as being

[2:53:31] Trustee Fast: having a track record of being really important and I have one question and that is for

[2:53:38] Trustee Fast: oh and just so people know that's Howe Sound Community Forum is Bowen and the Gambier-Keats

[2:53:47] Trustee Fast: Local Trust Committee which goes all the way up to the Trail Islands back in there lots of

[2:53:54] Trustee Fast: of Anvil, Boyer, lots of islands in Howe Sound.

[2:53:59] Trustee Fast: And I'm wondering where,

[2:54:02] Trustee Fast: which are the Southern Gulf Islands Forum?

[2:54:05] Trustee Fast: What islands does that encompass?

[2:54:08] Voice 3: The Southern Gulf Islands Forum?

[2:54:10] Voice 3: That's for the trust in its totality.

[2:54:15] Voice 3: So all of the trustees are invited on a monthly basis

[2:54:19] Voice 3: to have a discussion with Adam Olson

[2:54:21] Voice 3: and other members of government.

[2:54:23] Voice 3: um so the last uh this upcoming one is with um Elizabeth May as well she's going to be in

[2:54:30] Voice 3: attendance so my question will be can I just

[2:54:36] Trustee Fast: can I just clarify my question is um

[2:54:39] Trustee Fast: I didn't I don't

[2:54:41] Trustee Fast: get invited to those so I don't think it can be all of the islands which islands

[2:54:45] Voice 3: it's it's it's

[2:54:46] Voice 3: always been an open it's always been open so you need what you need to do is get in touch with um

[2:54:52] Voice 3: Laura Patrick, sorry, not Laura Patrick, I have to, I can't remember her name, the Adam Olson

[2:54:56] Voice 3: office, and you'll be added onto the invite. So it's for all trustees. And this was established

[2:55:05] Voice 3: a number of years ago as a method for our voices to be heard. Thank you.

[2:55:14] Voice 3: um ex-officio luckham yeah

[2:55:18] Trustee Luckham: i hate to stand to correct you um perhaps

[2:55:22] Trustee Luckham: the director fader might

[2:55:24] Trustee Luckham: be able to but my understanding is certainly it may be open to anybody that wishes to join but

[2:55:31] Trustee Luckham: i i do believe that um given that it's mla olsen's um uh quasi forum i think it actually covers the

[2:55:40] Trustee Luckham: only the islands within the CRD and or within that jurisdiction. Certainly, Gabriola and Thetis

[2:55:47] Trustee Luckham: and Denman Hornby never participated, and I don't believe that that was the intention,

[2:55:56] Trustee Luckham: but I could stand corrected. And I attend as chair quite often, which coincidentally happens

[2:56:02] Trustee Luckham: to be Thetis, but I don't usually bring Thetis concerns to it, as I didn't

[2:56:07] Trustee Luckham: think that was

[2:56:07] Trustee Luckham: warranted.

[2:56:08] Voice 3: No worries. Yeah. So then I must have misunderstood when he said it was open to all

[2:56:13] Voice 3: trustees.

[2:56:14] Trustee Luckham: Yeah. Some people think all trustees is Southern Gulf Islands. There we go. And that's

[2:56:21] Voice 3: what I understood. So no worries. So, okay. So what I'm going to suggest then at this point is

[2:56:29] Voice 3: that we take a look at the amounts of monies being requested and let's see if the amounts

[2:56:38] Voice 3: requested are what's needed to keep these items going if we're keeping all of these items on the

[2:56:46] Voice 3: list. So let's, if you don't mind, okay, go ahead, Trustee Harris.

[2:56:53] Voice 11: Just wanting to reiterate about

[2:56:56] Voice 11: the CDFCP and not able to support any additional support being given to the CDFCP in light of

[2:57:10] Voice 11: of the information that's coming to the surface.

[2:57:14] Voice 11: And at least not until we get that clarified

[2:57:19] Voice 11: as regarding valid versus invalid range

[2:57:22] Voice 11: and extent of CDFCP or the CDF zone rather, excuse me.

[2:57:28] Voice 11: So let's go there.

[2:57:31] Voice 3: So can I ask a clarifying question here

[2:57:34] Voice 3: regarding the CDFC partnership?

[2:57:37] Voice 3: Who is that with?

[2:57:39] Voice 3: is hi i can

[2:57:43] Voice 3: answer that uh

[2:57:45] Voice 20: so i can speak to it in general terms or we can pull up their website

[2:57:48] Voice 20: generally most local governments in the region are members as are a number of non-profits and

[2:57:54] Voice 20: provincial and i think provincial agencies um but i would have to go to their website to have a look

[2:57:59] Voice 20: and i'm running the screen for your agenda right now so i don't know if you want to watch me doing

[2:58:02] Voice 20: that but generally it is most local governments within the coastal douglas fir zone of this area

[2:58:08] Voice 20: and and then again some provincial agencies and i can't speak to there might be some other partners

[2:58:13] Voice 20: as well okay

[2:58:16] Voice 3: so i'm i'm trying to understand the position to pull the funding from being involved

[2:58:22] Voice 3: in this versus being involved in correcting information if uh if trustee harris can speak

[2:58:33] Voice 3: to that well

[2:58:37] Voice 11: if we can hold and and not give them any support until we clarify then that seems uh

[2:58:48] Voice 11: legitimate to me okay

[2:58:52] Voice 3: all right um and ex-officio luckham i have a question for you that you might

[2:58:59] Voice 3: be able to answer for me with regards to the southern gulf islands forum seeing as though

[2:59:03] Voice 3: you've been involved with this for a lot longer than i have the five thousand dollars with that

[2:59:08] Voice 3: that we supported them with last year.

[2:59:10] Voice 3: This isn't a fixed amount, obviously.

[2:59:15] Voice 3: I'm wondering how much is needed

[2:59:19] Voice 3: versus how much we're supporting,

[2:59:21] Voice 3: seeing as though this seems to now be primarily run

[2:59:25] Voice 3: through Adam Olson's office.

[2:59:30] Trustee Luckham: Yeah, so that's a great question that's multi-fronged.

[2:59:35] Trustee Luckham: um adam's office kind of runs that off of the side of a desk not having uh sufficient resources

[2:59:43] Trustee Luckham: for his constituency work to or provincial uh ministers work uh well yeah as his provincial

[2:59:52] Trustee Luckham: as his mla uh seat uh allows perhaps and so uh certainly the

[2:59:59] Trustee Luckham: The...

[3:00:00] Trustee Luckham: the functionality of that organization would be compromised if the Islands Trust wasn't

[3:00:06] Trustee Luckham: contributing something. And so with respect to your question about the amount that's necessary,

[3:00:12] Trustee Luckham: certainly they're paying a staff member to provide the services to the forum in terms of

[3:00:21] Trustee Luckham: arrangements and agendas and the like. But in the broader discussion here about the

[3:00:29] Trustee Luckham: secretariat services program um i guess i i'm just feeling a little uncomfortable about talking

[3:00:35] Trustee Luckham: specifically about individual applications because it's more about the amount of money that we want

[3:00:41] Trustee Luckham: to contribute to those uh kinds of uh services or programs throughout the island's trust area

[3:00:47] Trustee Luckham: and if i'm not mistaken claire we may see applications for funding come in that seek

[3:00:52] Trustee Luckham: some funding and it's up to this committee to determine as you've indicated the amounts that

[3:00:57] Trustee Luckham: that might be allocated to them.

[3:00:59] Trustee Luckham: So I wouldn't want to set the expectation

[3:01:03] Trustee Luckham: that we would be funding these based on this conversation.

[3:01:06] Trustee Luckham: I think that that conversation about allocating the funding

[3:01:09] Trustee Luckham: is based upon the merits and the number of requests

[3:01:11] Trustee Luckham: that come forward.

[3:01:13] Trustee Luckham: And through the chair,

[3:01:15] Trustee Luckham: perhaps ask the director to advise us on that.

[3:01:19] Voice 3: Yes, that was my understanding as well.

[3:01:21] Voice 3: I'm just wanting to make sure that if we set the total

[3:01:25] Voice 3: amount that we have adequate amounts for items that we know we want to support

[3:01:31] Voice 3: over this upcoming fiscal year that's sort of where I was starting to look at.

[3:01:36] Voice 3: I understand that we could set the 15,000 higher or lower and allocate it

[3:01:42] Voice 3: as such but given the request from financial committee to look at where we

[3:01:49] Voice 3: can reduce that's why i was looking at the line items um for the items that we know we want to

[3:01:56] Voice 3: support and that we are you know fairly confident are going to be coming up over this next fiscal

[3:02:02] Voice 3: year

[3:02:03] Voice 6: uh trustee allen yeah thank you excuse

[3:02:09] Trustee Allen: me thank you chair um well given i'm totally in

[3:02:12] Trustee Allen: support of the bain sound the house sound and the southern gulf islands they're all forums they're

[3:02:17] Trustee Allen: They're really, they're very important.

[3:02:19] Trustee Allen: They have, they come each year.

[3:02:21] Trustee Allen: I'm not really familiar

[3:02:22] Trustee Allen: with the Coastal Douglas Fair Partnership.

[3:02:25] Trustee Allen: I'm not sure what,

[3:02:26] Trustee Allen: there's a particular event that happens every year

[3:02:28] Trustee Allen: as these other forums.

[3:02:31] Trustee Allen: Somebody could explain that to me.

[3:02:32] Trustee Allen: Is there something coming up as well on this?

[3:02:35] Trustee Allen: Because we know that the three others,

[3:02:38] Trustee Allen: the forums have particular dates this year

[3:02:40] Trustee Allen: and they're happening every year.

[3:02:41] Trustee Allen: So could somebody explain the partnership?

[3:02:45] Voice 3: And-

[3:02:45] Voice 3: I'll turn this over to staff

[3:02:47] Voice 3: and see if there's somebody that could answer that.

[3:02:49] Voice 3: I see that Trustee Ellen Fast may wish to respond first.

[3:02:54] Trustee Fast: Go ahead, Trustee Fast.

[3:02:55] Trustee Fast: Thank you.

[3:02:56] Trustee Fast: I did open the pages for the Coastal Douglas Fir, so if I can read from Coastal Douglas Fir and Associated Ecosystems, which, by the way, Bowen is in,

[3:03:07] Trustee Fast: Conservation Partnership, is to provide a forum for collaboration, communication, and action to effectively protect and steward Coastal Douglas Fir and Associated Ecosystems.

[3:03:20] Trustee Fast: So it is another kind of forum. And I would note that it's right in line with our mandate of the Islands Trust to protect, protect and preserve.

[3:03:31] Trustee Fast: And I'm looking at the who it's supported by. Islands Trust is there, of course, Liskety Island Nature Conservancy, Salt Spring Conservancy, Bowen Island Municipality, Comox Valley Land Trust.

[3:03:46] Trustee Fast: all kinds of municipalities and denman island denman conservancy association is there

[3:03:54] Trustee Fast: all kinds of other municipalities as well regional district of nanaimo so i'm just giving the

[3:04:05] Trustee Fast: answering the question as best i can i know they it's about working together professionals are

[3:04:13] Trustee Fast: a part of it too people contribute collaborate on ecosystem mapping and bigger kinds of projects

[3:04:20] Trustee Fast: and they promote shared stewardship and they're they have working groups you know drawing from

[3:04:27] Trustee Fast: different people place different groups so that they can people can put their minds together and

[3:04:35] Trustee Fast: their resources together and work together which is seems to me part of what local governments and

[3:04:41] Trustee Fast: and the Islands Trust are about collaboration.

[3:04:43] Trustee Fast: I have a question too,

[3:04:45] Trustee Fast: when that's my attempt to answer in place of Clare.

[3:04:48] Trustee Fast: Clare, please correct me if something's wrong there.

[3:04:53] Trustee Fast: I

[3:04:54] Voice 20: think that sounds fine.

[3:04:55] Voice 20: As I say, with sharing the screen,

[3:04:57] Voice 20: it's hard for me to also pivot

[3:04:58] Voice 20: and get other information for you.

[3:05:00] Voice 20: I

[3:05:00] Trustee Fast: do have a question.

[3:05:01] Trustee Fast: Since we're speaking about all of these,

[3:05:03] Trustee Fast: then I don't know very much

[3:05:04] Trustee Fast: about the Rural Islands Economic Partnership.

[3:05:07] Trustee Fast: And I know we've talked about,

[3:05:10] Trustee Fast: um and what the what the 25 hours is there um what role does islands trust play in the

[3:05:19] Trustee Fast: what is the rural um economic partnership thank you so

[3:05:27] Voice 20: through the chair i can take a stab at

[3:05:28] Voice 20: this and of course you'll get information you would get information in april at your meeting

[3:05:31] Voice 20: from these various forums um our role in the rural islands economic partnership is they host

[3:05:36] Voice 20: an event once a year a small conference um for generally small businesses through the islands

[3:05:41] Voice 20: and our role is typically what they've asked of this committee to support is registrations for

[3:05:47] Voice 20: that event so they've asked us to provide 25 hours of staff support to help them sort of with

[3:05:52] Voice 20: the conference organizing to bring together those small

[3:05:56] Trustee Fast: businesses okay thank you now i know i've

[3:05:58] Trustee Fast: got the correct organization and i know some bowen islanders go to that too thank you okay

[3:06:06] Voice 3: does anyone else have further input questions or comments okay perhaps we can have a discussion

[3:06:18] Voice 3: as to the total amount that we should be asking the financial committee to put into the budget

[3:06:25] Voice 3: in light of their request to look for any reductions to help with the overall budget amount

[3:06:35] Voice 3: based on what's there and and on how how we allocate this thing so it's not fixed amounts

[3:06:41] Voice 3: Would it be reasonable to say that we would ask for $12,000 instead of $15,000?

[3:06:53] Voice 3: What do people think?

[3:06:57] Trustee Fast: Trustee Fast?

[3:06:59] Trustee Fast: Thank you, Chair.

[3:07:00] Trustee Fast: My question would be, how would reducing the budget or the capacity for this program by reducing the budget,

[3:07:11] Trustee Fast: it, how would that assist us in preserving and protecting the island's trust area?

[3:07:19] Voice 3: I think for the current economic state of all of the islanders, by every committee taking

[3:07:26] Voice 3: on the action of reducing the budget will help every single one of our residents by

[3:07:31] Voice 3: not increasing the taxes as much.

[3:07:34] Voice 3: And I know right now $3,000 is not going to make a whole heap of difference.

[3:07:39] Voice 3: but when every committee makes a reduction of, you know, X percent, it will make a difference

[3:07:45] Voice 3: overall. But if none of the committees are willing to take that step, then there is going to be a

[3:07:51] Voice 3: definite increase in the taxes to all of our citizens.

[3:07:55] Trustee Fast: But excuse me, my question is, how does

[3:07:58] Trustee Fast: the reduction in the taxes? I would just like to be able to answer questions from Bowen citizens

[3:08:05] Trustee Fast: citizens who wonder um how would making uh these amendments uh to the budget help us protect and

[3:08:14] Trustee Fast: preserve the islands trust area and unique amenities and environment it's

[3:08:19] Voice 3: the same as it

[3:08:20] Voice 3: is right now we've got a we have to figure out a request for a budget the budget will get allocated

[3:08:26] Voice 3: to us from that we will allocate the funds to these particular um avenues that we've got on

[3:08:34] Voice 3: the list or new ones that come up so the reduction will help our citizens by by reducing this by

[3:08:43] Voice 3: three thousand dollars in this particular stringent year but we have to be fiscally responsible

[3:08:49] Voice 3: and the request is that we're looking for any areas that have padding so perhaps there's an

[3:08:56] Voice 3: area perhaps it's the adam olson um program that doesn't need the five thousand dollars and that

[3:09:01] Voice 3: that can be reduced to $3,000 for support.

[3:09:04] Voice 3: Again, that's the conversation that's gonna come out

[3:09:06] Voice 3: once we actually have our budget.

[3:09:08] Voice 3: But to ignore the fact that a request has been made

[3:09:11] Voice 3: for a reduction in budget is, I don't think,

[3:09:14] Voice 3: responsible of us either in our capacity as trustees.

[3:09:23] Voice 3: So I don't think I've really answered your question,

[3:09:27] Voice 3: but that's the best that I can do at this moment in time.

[3:09:31] Voice 3: Okay, Trustee Harris.

[3:09:33] Voice 3: And,

[3:09:37] Voice 11: you know, somewhat of a reply to Trustee Fast as to how are we protecting the Islands Trust area with the reduction.

[3:09:48] Voice 11: I think that the FPC has, you know, made some clear recommendations that we reduce the budget as of the Islands Trust Council as a whole.

[3:10:03] Voice 11: um now it would be nice to respect what they're saying as well as what a lot of people have voted

[3:10:11] Voice 11: for in this last election um but another thing to be celebrated is that we have over 20 percent of

[3:10:18] Voice 11: the island's trust area already protected and we've more than met the united nations commitments

[3:10:24] Voice 11: and um with that um you know i i think that's there's some real positive there um you know i

[3:10:35] Voice 11: I think that a 30% reduction of spending at the program

[3:10:41] Voice 11: for what we're talking about right now,

[3:10:42] Voice 11: a 30% reduction and removing the CDFCP from the equation

[3:10:48] Voice 11: would be probably something that I think

[3:10:53] Voice 11: would be a very positive thing.

[3:10:55] Voice 11: Maybe could make a motion or maybe it's a bit early,

[3:10:59] Voice 11: but maybe we'll get back to that.

[3:11:02] Voice 3: And I'm just going to clarify,

[3:11:04] Voice 3: that's not really what I'm suggesting.

[3:11:06] Voice 3: I'm suggesting that it be spread around so that there is maybe, you know, certain areas have a little bit more of a reduction and others maybe have the same.

[3:11:16] Voice 11: Well, I

[3:11:16] Voice 3: think that would,

[3:11:17] Voice 11: that sort of point of order, Chair, I think that would achieve that if we had a 30% reduction and to remove the CDFCP from the equation until we can have the valid information regarding the CDF zone.

[3:11:31] Voice 11: own um you know we could always look at that and in the future i have sent a email out to

[3:11:37] Voice 11: the programming programs committee about to the range and extent of the cdf from um the blade you

[3:11:44] Voice 11: know the latest information regarding such from the experts in the field um dell mettinger and

[3:11:50] Voice 11: will mckenzie and um you know you know we could maybe look at that um but anyways again

[3:12:00] Voice 11: Again, I think a 30% reduction overall and moving the CDFCP from any support would be a step in the right direction. Thank you.

[3:12:09] Voice 11: Thank

[3:12:10] Voice 3: you. And the other thing that I wanted to clarify on from the financial committee as well that I forgot to mention earlier was there is still the surplus funding that can be drawn upon for any programs that need to have funding later on during the fiscal year.

[3:12:31] Voice 3: So if, as an example, if this committee were to go down the road that Trustee Harris is suggesting and removing that $3,000 for the CDFC, after, you know, we hit the summer months and we're like, nope, this is a great program and we need that $3,000, we can then go and ask for it.

[3:12:51] Voice 3: But what financial committee is asking for is that we have a hard look on what is actually

[3:12:56] Voice 3: needed at this moment in time, and should there be another need, that can be addressed

[3:13:01] Voice 3: during the year.

[3:13:04] Voice 3: Trustee Borthwick.

[3:13:07] Voice 14: Yeah, I was going to bring up kind of that point, Chair Evans.

[3:13:13] Voice 14: We had this discussion at the planning committee as well.

[3:13:18] Voice 14: There is the possibility to draw from those things.

[3:13:21] Voice 14: however those that option should not be um assumed that that we'd get a guarantee of getting those

[3:13:29] Voice 14: funds back from from council but i i really support your uh uh yeah i think i think we all

[3:13:38] Voice 14: need to to do our bit at this point i think all the committees need to to accept uh a smaller

[3:13:44] Voice 14: operating budget this year we have a it's a weird thing and it's a hard year too because and i i

[3:13:50] Voice 14: I think this is a systemic problem in general, but man, I wish we could harmonize the financial

[3:13:56] Voice 14: calendar with the election calendar a little better because, man, I do not envy financial

[3:14:01] Voice 14: planning committee at all trying to do this on the fly.

[3:14:05] Voice 14: But just to sort of, and again, sort of follow up a little bit on what Trustee Harris was

[3:14:11] Voice 14: saying in response to Trustee Fast, the way that this, in my mind, the way that this sort

[3:14:19] Voice 14: of tightening of belts a little bit all the way around helps preserve and protect which is

[3:14:26] Voice 14: absolutely our primary concern um and and you know trustee harris is quite right to point out yes we've

[3:14:33] Voice 14: protected us you know this this percentage of of the trust area that's great but that and that work

[3:14:39] Voice 14: happened on the back of the trust working on it bit by bit year after year and in order for the

[3:14:47] Voice 14: trust to continue to function, if we assume that the trust is an effective vehicle for

[3:14:55] Voice 14: making positive change in the trust area, which I do, we have to accept that in order to keep

[3:15:03] Voice 14: doing that, we have to be doing it in a sustainable manner for ourselves from a financial perspective

[3:15:08] Voice 14: as well. So accepting a little bit of not being able to finance our pet program to the nines

[3:15:16] Voice 14: right now and not to suggest that that's what you're saying trusty fast at all but you know

[3:15:21] Voice 14: it is it sucks not to be able to i would love to be able to throw many of these problems ad nauseum

[3:15:26] Voice 14: like absolutely we should support all these things that's great um and uh right now we don't have the

[3:15:32] Voice 14: means to do that we are uh critically underfunded government pseudo agency and uh and yeah uh in the

[3:15:40] Voice 14: meantime it means if we take that reduction now um it means that we have the the means to continue

[3:15:46] Voice 14: doing all the little bits and pieces which is how we're going to make the change thank you trustee

[3:15:56] Trustee Fast: bothwick um trustee fast uh yes thank you chair uh thank you everybody for the good discussion i'm i

[3:16:03] Trustee Fast: have a a comment and then um a question um for what i think i heard somebody say uh that fpc

[3:16:12] Trustee Fast: see recommended each committee reduce they didn't they they they uh they're asking each community to

[3:16:19] Trustee Fast: uh propose possible reductions but they haven't recommended um corrections so that's one thing

[3:16:26] Trustee Fast: and the second thing is um uh if this proposal i i just think rather than just reducing um

[3:16:39] Trustee Fast: our ability to do good things,

[3:16:43] Trustee Fast: I think we should also ask the province for more funding and perhaps,

[3:16:48] Trustee Fast: right. So when we,

[3:16:51] Trustee Fast: assuming that we pass some kind of motion back to the financial planning

[3:16:57] Trustee Fast: committee to add, answer their questions.

[3:17:01] Trustee Fast: I wonder if we might also consider encouraging the financial planning

[3:17:06] Trustee Fast: committee to um uh advance the process of asking the pro requesting more funding from the province

[3:17:16] Trustee Fast: so that we can do our important work thank you great comment

[3:17:20] Voice 3: thank you uh trustee allen

[3:17:25] Trustee Allen: yeah thank you chair well we should all i'm going to skip to the uh stewardship

[3:17:31] Trustee Allen: education stewardship program you know in terms of those questions we're asking

[3:17:36] Trustee Allen: to ask is it essential is it urgent um in terms of the mail I don't think it's urgent I think

[3:17:42] Trustee Allen: it's essential um I'm just wondering is the printing is it four color print can it be black

[3:17:47] Trustee Allen: and white print um uh because that's that's a big chunk there nine thousand dollars um yeah so I

[3:17:57] Trustee Allen: think those those questions ask us to look at everything through that lens of whether it's

[3:18:02] Trustee Allen: urgent or essential and can we defer it and possibly you know director freighter did mention

[3:18:08] Trustee Allen: that there's going to be evaluations by next trust council regarding the mail out or not

[3:18:15] Trustee Allen: nodding yesing knowing no no okay when would that happen if that was going to happen

[3:18:22] Voice 20: we were intending to bring you through the chair if i may we were we were intending to bring you

[3:18:28] Voice 20: you advice in May about how we might evaluate. We would bring you a series of options about

[3:18:32] Voice 20: different ways we could evaluate the program. But we were thinking we would do that for May.

[3:18:38] Trustee Allen: Could that also be done before, as I sort of in the middle of this, to see actually what has,

[3:18:44] Trustee Allen: you know, what has happened since the 1,000 mailings you've done already?

[3:18:48] Trustee Allen: I

[3:18:48] Voice 20: don't believe we could get that done before you meet again in April.

[3:18:54] Voice 20: Yeah.

[3:18:54] Trustee Allen: And is it a four-color printer or black and white?

[3:18:58] Voice 20: There's a letter that goes, generally the materials are in color.

[3:19:01] Voice 20: They've been designed to be color materials.

[3:19:03] Voice 20: The price point actually isn't that different when we're running off a large,

[3:19:07] Voice 20: oh, Trustee Fast is trying to hold them up there.

[3:19:10] Voice 20: Yeah.

[3:19:10] Voice 6: Oh, okay.

[3:19:13] Voice 20: Yeah, so they have been designed in color.

[3:19:14] Voice 20: And when we're printing off a mass quantity, of course, black and white is cheaper,

[3:19:17] Voice 20: but it's not a hugely substantive difference.

[3:19:22] Voice 20: And there would be costs, of course, to redesigning them to print in black and white.

[3:19:25] Voice 20: We would have to go back to the graphic designer and have them repurposed for that.

[3:19:29] Voice 16: okay thanks just curious and

[3:19:32] Voice 3: um on the cell phone i believe it's trustee peterson

[3:19:40] Voice 7: yeah thank you can you hear me

[3:19:41] Voice 3: yes we can um

[3:19:44] Voice 8: yeah so as far as the secretariat uh uh services

[3:19:48] Voice 8: portion goes um i'm not opposed to the concept of uh potentially seeing you know if this committee

[3:19:58] Voice 8: is willing to reduce that amount a little bit um i was a little bit concerned that we were

[3:20:06] Voice 8: straying into the weeds a bit and getting into uh which individual programs that we wanted to

[3:20:11] Voice 8: support because the conversation should be about what's the total amount that we're going to ask

[3:20:16] Voice 8: for and in fact allocating those amounts to the different groups would happen later after the

[3:20:22] Voice 8: budget uh has been approved so um having said that uh in previous uh times we had we did have

[3:20:34] Voice 8: a smaller amount approved for the secretariat services as a whole i believe that that was

[3:20:40] Voice 8: uh at 12 000 and then crept up to 15. so um just in a general principles if we're looking to save

[3:20:48] Voice 8: some money um you know i would be supportive of a motion that uh that sought to just cap the program

[3:20:58] Voice 8: at 12 000 for this fiscal and uh and then we can allocate when that time comes thank you would you

[3:21:05] Voice 3: like to make that motion trustee peterson hi okay trustee ellen i don't think trustee peterson heard

[3:21:20] Voice 3: me go ahead you're on mute if

[3:21:23] Trustee Allen: he doesn't want to make the motion i'll make the motion that would

[3:21:26] Voice 3: would be great thank you and uh just check to

[3:21:30] Trustee Allen: see when the

[3:21:31] Voice 3: screen comes up sorry

[3:21:38] Voice 15: chair evans are you

[3:21:39] Voice 15: wanting to show something um

[3:21:42] Voice 3: well if if trustee allen's going to make a motion i was just waiting

[3:21:46] Voice 3: for the screen so that as it's being typed up if we can we can sure

[3:21:50] Voice 15: i can do that i was just

[3:21:51] Voice 15: waiting for him to see what the motion was and

[3:21:54] Trustee Allen: i was waiting for something else um i move that the

[3:21:57] Trustee Allen: trusts programs committee allocate 12 000 to the secretariat program secretariat services program

[3:22:05] Trustee Allen: excuse me do

[3:22:08] Voice 16: i do a date 2022 20 2023 2024 or sorry

[3:22:15] Voice 6: that's correct yeah do we need to frame

[3:22:21] Voice 14: this as a request to the fbc or well

[3:22:26] Voice 16: is

[3:22:27] Voice 14: that how that works i don't know i'm just asking

[3:22:29] Voice 14: this

[3:22:30] Voice 3: is this is i don't think so no

[3:22:34] Voice 16: we just do

[3:22:35] Trustee Allen: it right sweet

[3:22:36] Voice 6: so

[3:22:39] Trustee Allen: yeah the trust credit to allocate

[3:22:41] Trustee Allen: twelve thousand dollars to the secretary of services program 2023 2024 fiscal sorry

[3:22:55] Voice 6: can i

[3:22:59] Voice 6: just read

[3:23:00] Trustee Fast: from the it says uh fpc is requesting um that we propose possible reductions for fpc's

[3:23:09] Trustee Fast: consideration so if we want to put that in the motion it might be clear to people a few years

[3:23:17] Trustee Fast: from now that we were responding to that request that's on page 32 yeah

[3:23:23] Trustee Allen: okay yeah no i i hear you

[3:23:25] Trustee Allen: um i'm fine about rewording at that to capture that okay

[3:23:32] Voice 6: that tpc um proposed a reduction

[3:23:43] Voice 6: in the secretariat service okay to 12 financial to financial planning committee

[3:23:55] Voice 6: for their consideration and

[3:24:06] Trustee Fast: then your motion something like that anyway i'm just giving you

[3:24:08] Trustee Fast: the words if if you want any of them i'll shut up now i'm just i had them on the screen

[3:24:13] Trustee Allen: okay that's thanks no so the trust programs committee proposed a reduction

[3:24:16] Trustee Allen: in the Secretariat Services Program to

[3:24:21] Voice 6: $12,000 for the FPCA, for the FPC to consider.

[3:24:30] Voice 6: So,

[3:24:30] Trustee Allen: okay.

[3:24:33] Voice 6: Secretariat Services Program to $12,000. Sorry, two. I hate too many twos.

[3:24:44] Trustee Allen: $12,000 for the Secretariat Services Program. Yeah. So.

[3:24:49] Trustee Allen: Yeah.

[3:24:50] Voice 3: I think you're repeating yourself.

[3:24:51] Voice 3: shelf

[3:24:51] Trustee Allen: yeah i might i'll blame it on the clouds we forgot the we don't have the financial committee

[3:24:59] Trustee Allen: in there so the press programs committee proposed a reduction in the secret service program to 12

[3:25:05] Trustee Allen: governments to the financial committee for consideration actually

[3:25:11] Voice 3: i think i think what

[3:25:12] Voice 3: he just put in there was what was good it was a good place for it the trust programs committee

[3:25:17] Voice 3: committee proposed a reduction to the FPC regarding

[3:25:21] Voice 6: the secretary should we say from 15,000 to 12,000

[3:25:35] Voice 6: yeah for Sue Allen Fast and all those people looking at it from years from now yes

[3:25:46] Voice 6: I might tweak it further but I don't have it I don't like regarding

[3:25:56] Trustee Allen: the programs committee

[3:25:58] Trustee Allen: proposed a reduction to the financial mediocrity from 25,000 to 12,000 dollars

[3:26:03] Trustee Allen: to the Secretariat

[3:26:05] Voice 6: Services Program.

[3:26:11] Voice 6: From $15,000 to $12,000 to the second, yeah.

[3:26:16] Voice 6: Sorry, I'm an editor and a writer and a wordsmith.

[3:26:25] Voice 6: Perfect.

[3:26:27] Voice 6: How does everybody feel about that?

[3:26:29] Voice 6: Director Crater, does that work?

[3:26:33] Voice 6: That works.

[3:26:35] Voice 6: Okay, so before we move to discussion,

[3:26:37] Voice 6: I'd like to ask if there's a seconder, Trustee Borthwick.

[3:26:42] Voice 6: and comments

[3:26:47] Voice 3: and discussion on the motion on the floor trustee Harris I

[3:26:53] Voice 11: was hoping we could

[3:26:54] Voice 11: maybe discuss the possibility of lowering the amount from 12,000 to 10,000 I

[3:27:04] Voice 3: would leave that

[3:27:05] Voice 3: to other people but I think that that may be a hefty reduction what do other people think about

[3:27:17] Voice 3: that suggestion trustee

[3:27:29] Voice 6: trustee Porthwick yeah

[3:27:31] Voice 14: I I think 12 makes me happy I want I want to make

[3:27:35] Voice 14: sure that we still have gas in the tank to do our job, I guess, is the thing. I hear what you're

[3:27:41] Voice 14: saying, Trustee Harris, but I think 12, we can make it work with 12. We want to leave ourselves

[3:27:49] Voice 14: room to move. We don't have to allocate all of that. That's the other part. This is just how

[3:27:55] Voice 14: much we're requesting from the FTC to do that work.

[3:28:01] Voice 3: And I think based on previous years' spend,

[3:28:05] Voice 3: that's a reasonable amount while still respecting the request that came from fpc are there any

[3:28:15] Voice 3: further comments on discussion on this motion i'm not seeing any hands raised so if i can ask

[3:28:27] Voice 3: trustee allen to read it one more time and we'll move to a vote i

[3:28:32] Trustee Allen: move that trust programs committee

[3:28:34] Trustee Allen: propose a reduction to the financial planning committee from 15 000 to 12 000 to the secretary

[3:28:39] Trustee Allen: services program for the 2023-24 fiscal year.

[3:28:44] Voice 3: Thank you. All those

[3:28:46] Voice 6: in favor please raise your

[3:28:47] Voice 6: hand. Okay thank you. I'll ask you to lower your hands and I'll ask all those opposed please raise

[3:29:03] Voice 6: your hand. I see sorry Trustee Allen were you raising your hand? No I just wondered whether

[3:29:14] Voice 6: you got whether Trustee Peterson voted or not. I

[3:29:20] Voice 3: didn't see him. I'm not sure if he's able to or

[3:29:23] Voice 3: not so trustee peterson um could you advise if you raised your hand or not i

[3:29:35] Voice 8: am having some trouble

[3:29:36] Voice 8: interfacing with the phone it's not quite as easy as the computer for this

[3:29:40] Voice 8: i would have voted in favor but i didn't manage to get my hand up in time okay

[3:29:46] Voice 3: thank you very

[3:29:48] Voice 3: much i appreciate that all right

[3:29:49] Voice 3: okay so we're seeing one one opposed this motion carries

[3:30:02] Voice 3: Wonderful. So we have one item that we can go back to financial planning committee and say that yes, we were able to propose a reduction. The other item that is on our docket is the stewardship program, which I think is a really important program.

[3:30:28] Voice 3: program. I'm going to leave this conversation to you guys to see if there is any room for

[3:30:37] Voice 3: potential reduction or if this should remain at the 20,000 as previously requested.

[3:30:44] Voice 3: So I'll open the floor to comments and questions or suggestions. Trustee Harris?

[3:30:54] Voice 11: Yeah, again, already I think we're doing a really good job and have done and the

[3:31:00] Voice 11: The Islands Trust has done a good job in educating people

[3:31:04] Voice 11: other than the invalid information

[3:31:06] Voice 11: that we've been talking about earlier,

[3:31:09] Voice 11: but I think we could take a significant reduction here

[3:31:13] Voice 11: and still manage to preserve and protect.

[3:31:17] Voice 11: So I think something in the 30% range of reduction

[3:31:23] Voice 11: across the board on all of these issues,

[3:31:25] Voice 11: maybe it might be something we can look at

[3:31:26] Voice 11: and love to hear what others have to say.

[3:31:33] Voice 3: you um i'll let trustee fast go first and sure

[3:31:41] Trustee Fast: thank you chair um i've spoken to this a little

[3:31:43] Trustee Fast: bit already but i think the um uh trust works through voluntary stewardship and uh and in order

[3:31:54] Trustee Fast: to do our mandate which we were elected to um the islands trust uh to support is um preserve and

[3:32:03] Trustee Fast: protect in collaboration with municipalities regional districts improvement districts all

[3:32:08] Trustee Fast: these other uh organizations first nations um and the government of british columbia so i'm um i

[3:32:15] Trustee Fast: don't support any reductions in this part i think education is fundamental to civilization and and

[3:32:22] Trustee Fast: all aspects and efforts in our um uh overarching way of uh carrying on as a society in terms of

[3:32:32] Trustee Fast: of helping each other and living in balance with the earth.

[3:32:36] Trustee Fast: And I think education is super important.

[3:32:40] Trustee Fast: That's why we start kids out in education.

[3:32:43] Trustee Fast: And I still will be making that motion later

[3:32:47] Trustee Fast: about encouraging the province to fund more.

[3:32:53] Trustee Fast: So I don't support any cuts in education.

[3:32:56] Trustee Fast: Thank you.

[3:32:57] Voice 3: And then I just had a comment question.

[3:33:00] Voice 3: So we're looking at the program budget right now from previous years, and we can see that they started off quite low.

[3:33:09] Voice 3: And now we're asking for an amount that is significantly higher than in the previous years, based on the table that we're looking at.

[3:33:19] Voice 3: I'm wondering, Claire, if there is another table that shows the allocation of the proposed request.

[3:33:28] Voice 3: request. So here is your business

[3:33:31] Voice 20: case that was put forward by Trust Programs Committee and they

[3:33:35] Voice 20: did not specify specifics. They simply wanted to leave room for this committee. Oops sorry my mouse

[3:33:42] Voice 20: has gone out of control. They simply wanted to leave room as I understand it remembering from

[3:33:46] Voice 20: August. They wanted to leave this committee room to move and offer the programming that it thought

[3:33:50] Voice 20: it wanted to offer. So there weren't specifics. We're estimating about six thousand dollars for

[3:33:55] Voice 20: for your living in the trust area,

[3:33:57] Voice 20: mailing to new residents if you wanted to undertake that.

[3:34:00] Voice 20: There was some discussion that the program

[3:34:03] Voice 20: could be somewhat expanded to better reach renters

[3:34:05] Voice 20: and provide to renters,

[3:34:08] Voice 20: which we're not currently achieving.

[3:34:10] Voice 20: And there was also previous to what was raised today

[3:34:13] Voice 20: by you Chair Evans discussion around

[3:34:14] Voice 20: doing direct outreach to realtors

[3:34:16] Voice 20: and trying to run webinars for them

[3:34:17] Voice 20: and get into touch with them.

[3:34:19] Voice 20: So that program, $6,000 gives us a bit more wiggle room

[3:34:22] Voice 20: if you wanted it more expanded

[3:34:24] Voice 20: that you would have to allocate a bit more funding than is currently in there okay

[3:34:27] Voice 3: so as i understand

[3:34:29] Voice 3: it right now the only the only budget item that has been identified is six thousand dollars

[3:34:35] Voice 3: but we're asking

[3:34:36] Voice 3: for 20 so if we were to propose a fifteen thousand dollar budget that would still

[3:34:43] Voice 3: leave 14 uh sorry my math is way off anyway it would leave it would still leave significant

[3:34:50] Voice 3: amount of of room to do uh other programs based on the table that we were just looking at so we had

[3:34:59] Voice 3: a webinar as and and workshops for 7 000 etc so we would still have we would still have um

[3:35:06] Voice 3: yeah so webinars for 3 000 so we've still got room for if we wanted to do a webinar if we wanted to

[3:35:12] Voice 3: do um if we wanted to initiate another program that could flow into another year okay i i thank

[3:35:20] Voice 3: Thank you. So I would like to throw out for discussion, based on that information, perhaps we can look at a reduction to 15,000 as a request from the Programs Committee for the Stewardship Program, which I agree is of huge importance to our living area.

[3:35:45] Voice 3: And with that, I'm going to hand it over to Trustee Borthwick.

[3:35:48] Voice 3: yeah

[3:35:50] Voice 14: so um and i just was thinking about this in terms of and perhaps director freighter can

[3:35:56] Voice 14: help me out a little bit here um but i know am i right in thinking we we just have we've just

[3:36:03] Voice 14: hired a new interim communications director or staff yeah so uh i mean i i absolutely agree with

[3:36:14] Voice 14: with trustee fast like education is absolutely going to be the cornerstone and the most effective

[3:36:18] Voice 14: way to protect this place i i believe really strongly that the best way to protect these

[3:36:26] Voice 14: places that we are is to have the people who are live there on be wise and informed about

[3:36:32] Voice 14: how best to do that um so but education is only worth as much as the communication that conveys

[3:36:41] Voice 14: it uh and getting that that information you can have all the good information in the world but

[3:36:46] Voice 14: but if it doesn't get to the people who need it,

[3:36:48] Voice 14: it's completely useless.

[3:36:51] Voice 14: So I'd be really interested at some point

[3:36:56] Voice 14: to over this next period of time,

[3:36:58] Voice 14: and I know we're just talking about a line number right now,

[3:37:00] Voice 14: but I think a really important part of informing

[3:37:02] Voice 14: how we do this education and how we dispense

[3:37:05] Voice 14: with that 20,000, 15,000 number

[3:37:10] Voice 14: is going to be working closely

[3:37:12] Voice 14: with whoever that communications with our new,

[3:37:14] Voice 14: not whoever, the specific person whose name I don't remember. Apologies to them. But I'd be

[3:37:22] Voice 14: really interested to see, you know, to work closely with them on how we manage that message

[3:37:29] Voice 14: and how we get this information out. I think it's really important to get it to people who are

[3:37:32] Voice 14: renting. Not everybody who is here is a new homeowner. We have a lot of people who've lived

[3:37:38] Voice 14: on the islands for a long time who, you know, know a lot of good things, but also there's a

[3:37:43] Voice 14: a lot of new science and information out there so i i would really like to see creative use of

[3:37:48] Voice 14: communications uh in in what education we go forward with um to that end because this communications

[3:37:55] Voice 14: person is new i think we could see a the sort of reduction that uh that chair evans is suggesting

[3:38:01] Voice 14: uh we don't necessarily need to go hell bent for leather this year to you know do all that i'd

[3:38:09] Voice 14: I'd rather spend this year in slight hibernation coming up with a really good education plan for

[3:38:15] Voice 14: the long term and then next year potentially look at increasing that budget so that we can

[3:38:21] Voice 14: really put that message out there. I'd rather do the work now of devising what that's going to be

[3:38:27] Voice 14: and then doing it as effectively as possible.

[3:38:33] Voice 3: Thank you, Trustee Borthwick. And over to you,

[3:38:35] Voice 3: Trustee Harris.

[3:38:37] Voice 11: I really respect what Trustee Borthwick just said, education being very

[3:38:42] Voice 11: very important and you know education true education and not maybe indoctrination might

[3:38:52] Voice 11: be the word i'm looking for um it's something we don't want so true education with real uh real

[3:38:59] Voice 11: facts um is very very important um so i guess i could ask the question to claire freighter

[3:39:08] Voice 11: is this committee going to see the educational material

[3:39:15] Voice 11: before it is put out?

[3:39:18] Voice 11: Yes,

[3:39:19] Voice 6: I think Trustee Harris might be muted.

[3:39:29] Voice 11: Yeah, I hit the wrong button there.

[3:39:31] Voice 11: So thank you for that.

[3:39:33] Voice 11: With that, again, I really respect what Trustee Borkbuk

[3:39:36] Voice 11: had to say, especially in regards to taking a step back

[3:39:42] Voice 11: this year and trying to get the educational system in order and making

[3:39:49] Voice 11: sure we're doing it correctly and without I was definitely support a

[3:39:52] Voice 11: reduction you know 30% would be more in line with what I'm thinking I think

[3:39:59] Voice 11: that would be more six thousand dollar range of a reduction to twenty thousand

[3:40:04] Voice 11: so long I'll leave it at that Thank

[3:40:09] Voice 3: You trustee Harris so the the only

[3:40:13] Voice 3: of the comment that I was going to make is if we have a placeholder budget allocated as is the case

[3:40:19] Voice 3: here inevitably that money will be spent it doesn't necessarily mean that that money was

[3:40:25] Voice 3: a necessity sometimes we're getting into areas of nice to do's and that's sort of what I'm looking

[3:40:32] Voice 3: at here and I know that we have some necessities that have to be taken into account for this year

[3:40:37] Voice 3: and that's where i'm asking that we look and from there we can determine um what is what is actually

[3:40:45] Voice 3: needed versus what is nice to do and put my hand and over to you trustee allen thank

[3:40:54] Trustee Allen: you chair yeah

[3:40:55] Trustee Allen: i don't want to come across as anti-communication and anti-stewardship or anything like that uh

[3:41:00] Trustee Allen: i just try and figure out areas to cut um but i do want to say that uh the webinars

[3:41:08] Trustee Allen: webinars, I mean, following up what Trustee Borthwick says, you know, we've got to look at

[3:41:12] Trustee Allen: different ways of communicating, and, you know, what is our message, and what do we want to get

[3:41:16] Trustee Allen: across, and, but the webinars, I will reiterate, they were really, really welcomed in their

[3:41:23] Trustee Allen: community, they just learned so much, I had so much feedback, one month, people are still talking

[3:41:28] Trustee Allen: about them, and I really, and if you look at the price, it's not that much, probably a little bit

[3:41:34] Trustee Allen: it more now because inflation etc but I just really hope that we keep this this form of

[3:41:40] Trustee Allen: communicating webinar we can do beyond you know it doesn't just have to be sort of wells and what

[3:41:47] Trustee Allen: you know it could be on what's in those brochures that are sending out right we could do we could

[3:41:50] Trustee Allen: be uh do some very interesting webinars so just want to encourage the committee hopefully that

[3:41:55] Trustee Allen: will that'll stay on our radar thank you thank

[3:42:00] Voice 3: you trustee Alan and back to you trustee Harris

[3:42:02] Voice 3: Yeah,

[3:42:03] Voice 11: Trustee Allen's question there just, you know, spurred a question for myself here about the webinars and my previous question to Claire Frater about would we be, would this committee be looking at the educational material before it's put out, and I'm wondering how that would work with the webinar Thursday for us to see what's being

[3:42:30] Voice 6: put out on these webinars.

[3:42:37] Voice 20: Just in our chair Evans, I could respond if you like. So typically what has happened in the past

[3:42:42] Voice 20: has been a project charter would come to you about the webinars. And you can tell us what

[3:42:47] Voice 20: level of involvement you want to have as a committee. So typically the kind of information

[3:42:51] Voice 20: you would get would be, you know, what, what topics you're going to tell us what topics you

[3:42:55] Voice 20: want covered. We welcome trustee suggestions as who's, who's the speakers, the subject matter

[3:42:59] Voice 20: experts might be. Then you would have to indicate what level of sort of vetting you want over their

[3:43:05] Voice 20: presentations, right? I don't think in the last one, I think you trusted your selected subject

[3:43:10] Voice 20: matter experts to deliver their expert topic without vetting it deeply. But again, you can

[3:43:15] Voice 20: provide direction to us on that. And I think generally, one of the things we would put out

[3:43:20] Voice 20: afterwards was a question and answer that was simply the answers provided by the people in the

[3:43:25] Voice 20: session. We did not vet that through the committee. Staff were just empowered to take the answers

[3:43:30] Voice 20: provided by the experts and document it because the question and answer sessions ran out of time,

[3:43:34] Voice 20: for example but you can provide direction to us around how you'd like that to roll out but

[3:43:38] Voice 20: certainly there would be a project charter coming to you with the details that were that are

[3:43:42] Voice 20: suggested and then you can refine that and give direction to staff is that

[3:43:47] Voice 3: is that enough of an

[3:43:48] Voice 3: answer thank

[3:43:49] Voice 7: you yeah

[3:43:50] Voice 3: okay so i'm going to ask in the interest of time because we've still got a

[3:43:55] Voice 3: couple of other topics that are going to require discussion if somebody would like to make a motion

[3:43:59] Voice 3: um so we can move forward on this topic that'd be lovely trustee bothwick uh

[3:44:09] Voice 14: yeah uh i move

[3:44:11] Voice 14: that uh the trust programs committee in light of the request from fbc to reduce

[3:44:19] Voice 14: uh uh our ask that's not the right word um requested to reduce requested funds

[3:44:29] Voice 14: uh requests an amount of fifteen thousand dollars for the stewardship program am i doing the right

[3:44:38] Voice 14: thing the names

[3:44:40] Voice 14: are all they're all jumbled up in my head now and

[3:44:45] Voice 6: i can repeat that you can't

[3:44:47] Voice 6: look at it i can repeat that if uh robert barlow needs that let's

[3:44:56] Voice 4: see yeah

[3:45:07] Voice 6: stewardship program i

[3:45:09] Voice 14: guess or whatever the correct the formal more formal term is but the stewardship education

[3:45:13] Voice 20: program yeah

[3:45:15] Voice 14: and potentially i suppose i mean i know we added it in the past motion so for the

[3:45:23] Voice 14: 2023-24 stop

[3:45:28] Voice 6: the season fiscal budget

[3:45:31] Voice 14: fiscal year yeah that's the one i work too much in the arts

[3:45:35] Voice 14: if

[3:45:38] Voice 20: i might share you might also wish to include similar as you did on the previous resolution

[3:45:42] Voice 20: and like reduce from 20 000 to 15 just provides that transparency into the future yeah

[3:45:47] Voice 6: that's

[3:45:50] Voice 6: would be great do

[3:46:06] Voice 3: do i have a seconder for for the um uh okay trustee harris thank you

[3:46:16] Voice 3: so the motion on the floor do we have any discussion or comments trustee fast

[3:46:30] Voice 3: you're on mute dear thank

[3:46:33] Trustee Fast: you um i just thanking everybody for the discussion and now i've got my

[3:46:37] Trustee Fast: mind clear and i'm going to be able to support this thank you for the webinar suggestions and

[3:46:41] Trustee Fast: and the other bringing up the other points thanks thank

[3:46:45] Voice 6: you i'll just i'll just let uh there we go

[3:46:55] Voice 3: okay um so if there's no additional comments on the motion on the floor i would ask that trustee

[3:47:02] Voice 3: both would read it one more time

[3:47:04] Voice 6: and we'll move to a vote all right uh

[3:47:11] Voice 14: i move that trust program

[3:47:12] Voice 14: the trust programs committee in light of the request from financial planning committee to

[3:47:17] Voice 14: To reduce requested funds, reduce the request from $20,000 to $15,000 for the Stewardship Education Program for the 2023-24 fiscal year.

[3:47:27] Voice 3: Thank you very much. All those in favor, if you could raise your hand, please.

[3:47:39] Voice 3: And did we get Trustee Peterson this time?

[3:47:42] Voice 3: We did.

[3:47:43] Voice 3: Perfect. Thank you very much. And I'll ask that you lower your hands.

[3:47:48] Voice 3: And just for clarity and transparency, I'm going to ask, are there any opposed?

[3:47:53] Voice 3: closed thank you very much this I believe was unanimous and carried brilliant okay so now I

[3:48:07] Voice 3: think can

[3:48:08] Trustee Fast: I before we move on yes go ahead I just was going to ask I'd like to make a motion

[3:48:13] Trustee Fast: that trust programs committee encourage financial planning committee to pursue

[3:48:22] Trustee Fast: all efforts for additional funding from the province okay I'll just wait for that to come

[3:48:30] Trustee Fast: up

[3:48:31] Voice 3: on the screen

[3:48:31] Trustee Fast: good

[3:48:33] Voice 6: luck robert i'll try again sorry chair momentarily

[3:48:47] Voice 15: i've lost my control of

[3:48:49] Voice 15: the screen no

[3:48:51] Voice 6: problem i'm

[3:48:54] Voice 15: perplexed it seems to have disappeared i can't no i think i've got it

[3:49:00] Voice 6: there we are okay and i was just going to ask trustee fast

[3:49:09] Voice 3: is there any particular funding

[3:49:12] Voice 3: Is there any additional funding that you would like the Trust Programs Committee to pursue or just any

[3:49:19] Voice 6: additional funding?

[3:49:22] Voice 6: That's all I said. Okay. So, do we have a seconder?

[3:49:30] Voice 3: Chair, if I might. I can't put my hand up as I...

[3:49:33] Voice 3: Okay, so Trustee Borthwick seconded it.

[3:49:38] Voice 3: Go ahead, Staff Rater.

[3:49:40] Voice 3: to

[3:49:41] Voice 20: um i was just gonna say just let you advise you um financial planning committee is simply

[3:49:45] Voice 20: advisory to council so any advocacy on this topic would be trust council's advocacy to undertake

[3:49:51] Voice 20: um so just wanted to draw that to your attention um that it might be that you're encouraging them

[3:49:55] Voice 20: to you know advocate trust programs committee or advise trust programs committee um but this

[3:50:00] Voice 20: committee doesn't have is isn't empowered to do that in and of itself um and trust council does

[3:50:05] Voice 20: have some direction on its follow-up action list to staff and to executive to undertake that work

[3:50:09] Voice 20: but it hasn't you know there's been some groundwork happening in the background prior to

[3:50:12] Voice 20: that occurring so thank you for that just to share that background thank you thank

[3:50:17] Trustee Fast: you i i totally

[3:50:18] Trustee Fast: get it i was trying to wordsmith on the fly there i think um if if it could be rather than the word

[3:50:25] Trustee Fast: pursue if it could be the word support because i was trying to get at that idea of um that there

[3:50:32] Trustee Fast: i knew there had been other efforts underway thanks is that okay is that okay as a friendly

[3:50:39] Trustee Fast: the amendment?

[3:50:42] Voice 3: I don't know that I actually understand the motion now. I'm going to ask

[3:50:49] Voice 3: Claire Freighter to jump back in again and advise whether or not the amendment as it now stands,

[3:50:57] Voice 3: the motion now as it stands, based on what you just said, does this make sense? Is this within

[3:51:04] Voice 3: the purview of the Trust Programs Committee?

[3:51:08] Voice 20: Sorry, I'm thinking what you said. Would it be

[3:51:10] Voice 20: be in the purview of financial planning committee is I think what you're asking um so yeah the trust

[3:51:16] Voice 20: financial planning committee could provide analysis or contemplation upon the request of council

[3:51:20] Voice 20: around what that ask could look like or what portion of the trust budget should be supported

[3:51:25] Voice 20: so certainly it could support trust council advocacy so that yes it does make sense in that

[3:51:31] Voice 20: context um but you you know you may also wish or you know or instead wish to advocate to council

[3:51:36] Voice 20: Council itself I

[3:51:39] Trustee Fast: think that I was just to speak to my motion I was speaking thinking about financial

[3:51:45] Trustee Fast: planning committees asking us for our input so that's why I'm directing it that way if it would

[3:51:50] Trustee Fast: help Chair Evans we could say support all efforts to pursue additional funding from the province but

[3:51:55] Trustee Fast: I'm fine with it the way it is if that'll clarify sure

[3:52:03] Voice 6: um yeah maybe maybe other people would

[3:52:07] Voice 6: would understand what you're

[3:52:07] Voice 3: asking for I'm to

[3:52:11] Trustee Fast: pursue okay I'm okay with that as if if everybody

[3:52:16] Trustee Fast: else is the motion's been seconded so it belongs to the committee so

[3:52:19] Voice 3: trust trust programs committee

[3:52:23] Voice 3: is asking the financial planning committee to pursue additional funding or to support trust

[3:52:30] Voice 3: council go to trust council because the financial planning committee doesn't have the authority to

[3:52:35] Voice 3: to do that work and that's where i'm getting confused so what

[3:52:41] Trustee Fast: we're doing is encouraging

[3:52:45] Voice 3: but the financial

[3:52:46] Voice 3: planning committee doesn't have the authority to do that work yeah

[3:52:50] Voice 14: if if i may

[3:52:52] Voice 14: um so this this is sort of and this is sort of the thrust of what i was going to say is that

[3:52:57] Voice 14: um i i think financial planning committee would be the first people in line uh to to with that i

[3:53:05] Voice 14: I don't think that they need necessarily encouragement from us.

[3:53:09] Voice 14: I think given that Director Freighter's sort of feedback on that and sort of what I was

[3:53:15] Voice 14: thinking already was, I think really this should be directed to the executive of whom

[3:53:20] Voice 14: I know we have two of you in here.

[3:53:22] Voice 14: There's Chair Luckham right there.

[3:53:25] Voice 14: I was going to say we should be spear pointing this towards the, putting this towards the

[3:53:32] Voice 14: executive's table.

[3:53:33] Voice 14: table. I think trust counsel too, sure. But I think the executive really are the ones who have the most

[3:53:42] Voice 14: latitude to make that request directly. And I mean, the fact that we only get $180,000 a year

[3:53:48] Voice 14: from the provincial government as our standard, not including the extra funding, just still blows

[3:53:55] Voice 14: my mind. So yeah, I think that would be where I would want to direct this if we were going to

[3:53:59] Voice 14: make an amendment to that but i'm happy to i mean i'm

[3:54:02] Trustee Fast: totally happy with that

[3:54:03] Voice 14: yeah if

[3:54:05] Trustee Fast: if if if that

[3:54:07] Trustee Fast: can be a friendly amendment to change the words financial planning committee to executive committee

[3:54:10] Trustee Fast: it's just another committee and if that makes if the committee's happy otherwise i'll i'll move a

[3:54:17] Trustee Fast: formal amendment but by consent this is this is your

[3:54:22] Voice 6: this is yours to amend

[3:54:23] Trustee Fast: okay then let's change

[3:54:25] Trustee Fast: the words financial

[3:54:25] Voice 6: planning to executive okay thank you all

[3:54:32] Voice 3: right good um if there are no

[3:54:35] Voice 3: further comments i would ask oh there we go trustee harris just

[3:54:40] Voice 11: to be clear so if we get

[3:54:44] Voice 11: more money from the province are we going to then cut our our um contributions from the

[3:54:52] Voice 11: on trust or is this to be added on top of the 15 000 ie um for the 2023 24 the

[3:55:02] Voice 3: uh the budget that

[3:55:03] Voice 3: we're working on right now if once that's been adopted and the taxpayers have paid their taxes

[3:55:08] Voice 3: that budget is is done and dusted and then any additional monies that come through a grant

[3:55:14] Voice 3: will be added into and if they're not used they'll go into surplus or if they're for a specific

[3:55:20] Voice 3: specific program and they're not used, then they're not used. That's generally how that

[3:55:26] Voice 3: works. Claire, you can please step in and correct me if I'm wrong in my statement.

[3:55:32] Voice 11: Point of order, Chair. Thank you. That clarifies it a little bit and broadens the question in my

[3:55:38] Voice 11: mind. So then for the 24 or 25 fiscal year, if we had money, extra money coming from the province,

[3:55:48] Voice 11: then we wouldn't have to allocate as much from the trust fund.

[3:55:52] Voice 11: Is that what I'm picking up?

[3:55:55] Voice 20: Chair, can I provide an answer there?

[3:55:57] Voice 20: Yes.

[3:55:58] Voice 20: So there are a number of different ways

[3:55:59] Voice 20: of getting grant funding from the province

[3:56:02] Voice 20: and other agencies.

[3:56:03] Voice 20: There's sort of unallocated, no strings attached funding,

[3:56:05] Voice 20: where it's just a general grant.

[3:56:07] Voice 20: And then trust council can choose to use that grant

[3:56:10] Voice 20: to offset other sources of revenue, like the tax base,

[3:56:13] Voice 20: or it can add additional programming.

[3:56:15] Voice 20: So there's sort of two venues there.

[3:56:17] Voice 20: the other way we could get grant funding is with it's sort of dedicated to a particular program

[3:56:23] Voice 20: area in which case yeah you would have to work within the terms of the grant so there's two

[3:56:28] Voice 20: different ways of getting funding this does you know you'd have to be in dialogue with the province

[3:56:32] Voice 20: to see if they provide funding and then how and then council would have decision over accepting

[3:56:36] Voice 20: the funding and then how they choose to allocate it so

[3:56:40] Voice 11: one way

[3:56:42] Voice 3: is to jump in that one second trustee

[3:56:44] Voice 3: Harris and just remind people that we've got two other large items to get through so unless there

[3:56:50] Voice 3: is significant changes or make or break comments I would ask that we move forward with our agenda

[3:56:56] Voice 3: point

[3:56:57] Voice 11: of order I'm just trying to clarify what the intent of this motion is before I can vote

[3:57:05] Voice 11: one way or the other on it because

[3:57:07] Voice 3: I just noticed other hands going up that's why I'm suggesting

[3:57:10] Voice 3: So

[3:57:10] Voice 11: I'm, I'm concerned. So I hear that money from the province, when one way we can get it is to get more taxpayers dollars from the IT area from the province to be given to us. Is that what I'm hearing?

[3:57:29] Voice 11: I, anyways, I can't, I don't support it. I'll just leave it right there. I don't think we want to be putting in more burden on the taxpayer. We're doing a great job at what we're doing and I'm not in support of this motion. Thank you.

[3:57:40] Voice 20: Chair Evans, would you like me to clarify my comments?

[3:57:42] Voice 20: I do.

[3:57:43] Voice 20: Okay. So no, that wasn't what I intended to say, Trustee Harris,

[3:57:46] Voice 20: is simply if you get a grant from the province, it's up to Council how they wish to use it.

[3:57:50] Voice 20: I expect Council would use it to lessen the burden on the taxpayer so that more of the trust

[3:57:56] Voice 20: finances are carried by the province's taxpayers and less so by people in the region. So that's

[3:58:02] Voice 20: how I expect it would be used, but of course it's at Council's discretion. But that would be

[3:58:07] Voice 20: typically what the intention has been behind prior asks is because you're asked to do this

[3:58:12] Voice 20: on behalf of the province of British Columbia there has typically been conversation that the

[3:58:16] Voice 20: provincial taxpayers should carry a bigger burden than they currently do to take the burden off

[3:58:21] Voice 20: local taxpayers point

[3:58:23] Voice 11: of order um Mr. Chair um Trustee Evans um thank you for that um for

[3:58:29] Voice 11: clarifying that Director Frazier so it makes it much more clear okay

[3:58:32] Voice 3: I'm just going to advise

[3:58:34] Voice 3: that point of order is when somebody is breaking robert's rules of of order not to respond okay

[3:58:42] Voice 3: thank you um and final comment uh trustee bothwick yeah

[3:58:47] Voice 14: sort of just to clarify that i think to to

[3:58:51] Voice 14: with trustee harris it's yeah it's coming from the provincial and federal reserve and that the

[3:58:57] Voice 14: province should carry a greater portion of that um it's a general it would come in generally to

[3:59:04] Voice 14: the to the funds of the trust to be dispersed through our various mechanisms but it's uh

[3:59:08] Voice 14: the idea is exactly that to avoid raising taxes in the trust area so yeah sorry that's a little

[3:59:15] Voice 14: redundant now but no

[3:59:16] Voice 11: thank you for that i was i kind of got off track when i was we were being

[3:59:21] Voice 11: rushed to go ahead um i'm just trying to get clarification there i

[3:59:26] Voice 14: totally understand i was

[3:59:27] Voice 14: going the same way and then i was like wait that's not how it works but yeah anyways all right so

[3:59:33] Voice 3: So, Trustee Fass, if I can ask you to read your motion one more time, and then we'll move to a vote.

[3:59:38] Trustee Fast: Sure. That Trust Programs Committee encourage Executive Committee to support all efforts to pursue additional funding from the province.

[3:59:46] Trustee Fast: Thank

[3:59:46] Voice 6: you. All those in favour, please raise your hand.

[4:00:00] Voice 6: I'm going to give a little extra time for Trustee Peterson.

[4:00:07] Voice 3: Thank you very much.

[4:00:08] Voice 3: If you could lower your hand, I'm just going to, for transparency, ask if there are any opposed.

[4:00:14] Voice 3: Please raise your hand.

[4:00:19] Voice 3: I'm not seeing any opposed.

[4:00:21] Voice 3: That is carried.

[4:00:34] Voice 3: So now we are moving on to Section 8.2, which is the Policy Statement Amendment Project Business Case.

[4:00:42] Voice 3: and this is a verbal discussion to come up with any recommendations the executive committee for

[4:00:49] Voice 3: next steps. I'm going to because I think this is going to be quite a lengthy discussion I'm going

[4:00:57] Voice 3: to ask if anybody would be opposed if we went to 8.3 to look at the scheduling for two potential

[4:01:04] Voice 3: in-person meetings or if we should keep it in the order that it's in. Actually I retract that

[4:01:11] Voice 3: that statement, I think it makes more sense the way that the agenda is. So we'll work with 8.2,

[4:01:17] Voice 3: the policy statement verbal discussion.

[4:01:21] Voice 20: Okay, thank you, Chair. I think Delani Hippola,

[4:01:24] Voice 20: our Senior Policy Advisor, has offered to provide the preamble introduction to this topic.

[4:01:29] Voice 6: So I'll turn the floor over to her. We don't have any audio from you, Delani.

[4:01:53] Voice 6: No, we're still not hearing anything. I can see she's putting something in the chat, Chair.

[4:02:02] Voice 6: she'll just rejoin the meeting okay

[4:02:04] Voice 20: so on occasion I'll just share from the inside here we have two

[4:02:09] Voice 20: ways of accessing there's like our desktop selves and our virtual selves and if you inadvertently

[4:02:14] Voice 20: come as your virtual self you don't have audio so that may be what has happened no

[4:02:27] Voice 20: Delaney maybe you could try phoning in I wonder and so for all of you if you're on zoom you can

[4:02:40] Voice 20: come in with your video but then you can also dial in through your cell phone if you do that

[4:02:44] Voice 20: please mute your um your video feed because then you'll have quite a bit of feedback if you don't

[4:02:52] Voice 20: did i hear delaney joining there not yet giving

[4:02:58] Voice 14: a new meaning to phoning it in

[4:03:04] Voice 20: so yeah i'll share if you're comfortable waiting for a minute for her to call in otherwise i can

[4:03:09] Voice 20: try and speak to the topic but i think she'll be with us in a minute i

[4:03:13] Voice 3: think it's i think be worth

[4:03:14] Voice 6: um seeing what she has to share she's muted does she know she's muted yes

[4:03:24] Voice 20: i think she's trying to

[4:03:25] Voice 20: dial in and if you don't meet yourself then you can get some pretty horrific feedback so i think

[4:03:29] Voice 20: she's trying to save you all from that experience so um robert if you could keep an eye on the

[4:03:42] Voice 20: attendees list she may pop up as an attendee and you might have to move the phone over

[4:03:45] Voice 20: so that we can hear the audio so two options here chair i see delaney's not struggling we

[4:04:10] Voice 20: can take a five minute break and try and sort it out and get our tech help in or

[4:04:14] Voice 3: i could proceed

[4:04:15] Voice 3: yes why don't you proceed and then um if she joins then we can we can bring her in go ahead

[4:04:22] Voice 3: So,

[4:04:23] Voice 20: Delaney, would you like me to start us off, and then you'll reach out to Mark?

[4:04:25] Voice 20: Or would you like – I think – I'm not sure what she's struggling with,

[4:04:30] Voice 20: so I'm just wondering if we could take a short break while I sort out.

[4:04:34] Voice 20: Could

[4:04:35] Voice 3: we take a two-minute break?

[4:04:36] Voice 3: Yeah, go ahead.

[4:04:37] Voice 3: Let's take a five-minute break and come back at 10 past 2.

[4:04:41] Voice 3: Okay.

[4:04:42] Voice 3: Thank you, Chair, and we'll try and sort out what's going on.

[4:04:44] Voice 3: Thank you.

[4:05:00] Voice 15: Delaney, if you have a headset, that might be work for you.

[4:05:05] Voice 15: you could if you have a headset plugged down in and that might bypass the issues chair evans what

[4:05:53] Voice 15: time did you say you wanted the committee to resume please at

[4:05:57] Voice 3: 10 past thank

[4:05:58] Voice 15: you can you hear

[4:06:30] Voice 19: me now yes okay thank you oh sorry about that we're

[4:06:40] Voice 15: in recess right at the moment and we'll be

[4:06:42] Voice 15: The committee will be resuming in two minutes.

[4:06:45] Voice 19: Okay. That sounds perfect. Thank you.

[4:09:20] Voice 3: Okay. So let's hand over to staff Delaney.

[4:09:26] Voice 3: I believe that we are all back.

[4:09:31] Voice 19: Thanks Tara. Just checking. You can still hear me.

[4:09:35] Voice 19: All right. Sorry about that. So with your permission,

[4:09:40] Voice 19: this was going to be just a verbal discussion.

[4:09:42] Voice 19: And as you were meeting today,

[4:09:43] Voice 19: I just quickly threw together a slide to help us have an efficient discussion.

[4:09:49] Voice 19: So with your permission, I'll just bring that onto screen.

[4:09:53] Voice 19: Thank you.

[4:09:57] Voice 19: All right.

[4:09:57] Voice 19: So just as a refresher, can you all see my screen?

[4:10:03] Voice 19: Yeah.

[4:10:03] Voice 19: Okay.

[4:10:04] Voice 19: So just as a refresher, you will hopefully recall the presentation I gave to Trust Council

[4:10:09] Voice 19: at your orientation session in December.

[4:10:11] Voice 19: and so our current sort of status in the project is that we are implementing the resolutions

[4:10:20] Voice 19: established by Trust Council to bring back a next draft for Trust Council's consideration

[4:10:28] Voice 19: and in that list of resolutions there was also direction to staff to develop a project charter

[4:10:35] Voice 19: and communication strategy for the consideration of executive committee and Trust Council so that's

[4:10:40] Voice 19: sort of where we're at we're busy uh working on the draft at the moment um and excited to

[4:10:47] Voice 19: hopefully bring it to you in the spring and we're right now in the process of developing the

[4:10:55] Voice 19: revised business case and a draft project charter for executive committee to discuss at its next

[4:11:02] Voice 19: meeting and that's why we're hoping to have a quick discussion with you today um to discuss

[4:11:09] Voice 19: us any recommendations that you might like to provide to executive committee to inform its

[4:11:14] Voice 19: decision making on that process. So I won't go over all of this, but this was the sort of

[4:11:20] Voice 19: framework for possible next steps that we outlined back in December, which took us to

[4:11:26] Voice 19: May and June when we'd be presenting the next draft to trust programs committee, executive

[4:11:34] Voice 19: Committee and in June to Trust Council. And so this is what we're now sort of discussing and

[4:11:43] Voice 19: hoping to present some form of this to Executive Committee and they will then make decisions on

[4:11:49] Voice 19: where things go after June essentially. So as I mentioned in May at your regular meeting

[4:11:59] Voice 19: meeting, you will receive the next draft. Executive Committee will also receive a draft

[4:12:05] Voice 19: and you can have a discussion about the draft at that point and make any early recommendations

[4:12:10] Voice 19: that you would like for further revisions for the consideration of Trust Council. So

[4:12:16] Voice 19: at the moment the document is owned by Trust Council. Trust Council has requested revisions

[4:12:21] Voice 19: of us so only Trust Council can make revisions to the document going forward. So you would

[4:12:27] Voice 19: just be making recommendations and you can make some early recommendations in May if you like.

[4:12:33] Voice 19: You'll probably want some more time to think about the draft but there is that possibility. In June,

[4:12:40] Voice 19: Trust Council as a whole would receive the revised draft along with any early committee

[4:12:45] Voice 19: recommendations that TPC or EC might wish to make. Then they'll have a hopefully a discussion on the

[4:12:53] Voice 19: new draft perhaps exchange some early views with amongst trust council members and pass

[4:12:59] Voice 19: some resolutions on next steps so similar to what happened last year possibly that could possibly

[4:13:06] Voice 19: include requesting executive committee or TPC or both to undertake a more detailed review and

[4:13:14] Voice 19: develop further recommendations for trust council's consideration at its September meeting

[4:13:21] Voice 19: If that were to happen, so we roughly talked about this at your last meeting, if that were to happen, you might wish to schedule a special meeting in July to develop, to have kind of those deliberative chats about what you think might need changing.

[4:13:38] Voice 19: Or you could do that at your August regular meeting.

[4:13:41] Voice 19: And I know Trustee Allen had expressed and others had expressed some concerns around travel in the summer, so that's something to take into consideration, but that would allow you to develop some recommendations and bring them to Trust Council for its September meeting.

[4:13:58] Voice 19: So that could happen either in July or August, and then Executive Committee could do the same.

[4:14:03] Voice 19: And at the September meeting, Trust Council could review the Committee's recommendations

[4:14:11] Voice 19: and pass any further resolutions requesting staff to make the Council's desired changes

[4:14:17] Voice 19: and bring the next draft to the December Trust Council meeting for possible consideration

[4:14:23] Voice 19: of first reading.

[4:14:25] Voice 19: So that would be this December 5th to 7th meeting.

[4:14:29] Voice 19: And if Trust Council chose to go down that, to have first reading, then that would spark the next round of engagement and referrals.

[4:14:38] Voice 19: And typically what we would recommend is a 90-day referral and engagement period.

[4:14:44] Voice 19: And what we're imagining at the moment, because we've obviously just finished many rounds of engagement and referrals.

[4:14:52] Voice 19: And so at this stage, we imagine that including local trust committees, island municipalities, First Nations and regional districts, and the Islands Trust Conservancy Board, who have all requested, some are required and some are requested to see the draft after first reading.

[4:15:09] Voice 19: And then council could decide if it wanted to engage any other partner agencies during that period.

[4:15:15] Voice 19: period so that would bring you to the spring of 2024 then you would that I won't spell out all

[4:15:23] Voice 19: the next steps it's quite daunting this schedule here best case scenario we would it would be in

[4:15:31] Voice 19: 2025 that we would reach adoption so this is this is a long road ahead there's many many steps and

[4:15:38] Voice 19: I won't overwhelm you with all the details but here's sort of the plan at the moment and just

[4:15:45] Voice 19: I think there's many variable factors.

[4:15:49] Voice 19: So I think I'll just leave it there

[4:15:50] Voice 19: and answer any questions you may have

[4:15:53] Voice 19: or invite any feedback that you may wish

[4:15:55] Voice 19: to convey to executive committee.

[4:15:59] Voice 19: And if it's a recommendation to executive committee

[4:16:02] Voice 19: that could be done by resolution of this committee.

[4:16:05] Voice 19: And we'll just invite at this point Claire

[4:16:08] Voice 19: or any other senior staff to weigh in

[4:16:11] Voice 19: if they have anything else to contribute.

[4:16:13] Voice 19: through the

[4:16:16] Voice 20: chair okay so i'll take that as proceeding um yeah so just i thank you delaney

[4:16:24] Voice 20: for that overview and for whipping she's been whipping together these slides as the meeting's

[4:16:27] Voice 20: been going on um so thank you for that work um i would just add again this is um a proposal

[4:16:33] Voice 20: and certainly is flexible according to what council would desire um trustee fast can you hear

[4:16:39] Voice 20: okay great okay um just checking in that um yeah this is your this is yours to develop the project

[4:16:45] Voice 20: or it'll be executive committees to develop but certainly welcoming their recommendations about

[4:16:48] Voice 20: how long you would like this to take you know is is is this um are there values you want to

[4:16:55] Voice 20: convey to executive like would you like to get it done this term or not there are you know certain

[4:17:00] Voice 20: considerations for you to consider um around how you'd like to do this to what extent do you think

[4:17:05] Voice 20: it needs to go back for engagement on a new draft or not um so those are the kinds of things i think

[4:17:09] Voice 20: executive committee would like to hear from you around um what what kind of advice you'd be giving

[4:17:14] Voice 20: in terms of the next phases of the project so

[4:17:19] Voice 3: at this point i'd like to ask if there's anyone

[4:17:21] Voice 3: that's got any questions or comments and i'm going to apologize in advance my puppy's being

[4:17:26] Voice 3: rather loud so i keep putting myself on mute trusty

[4:17:33] Trustee Fast: fast go ahead thank you um well i'll lead

[4:17:37] Trustee Fast: off just by saying i think it's a really important project and uh um i think having a strong

[4:17:43] Trustee Fast: foundation makes all the work uh in the future uh that much more relevant to the people who've

[4:17:49] Trustee Fast: been consulted recently and uh and uh of course it updates it with all the needed updates including

[4:17:57] Trustee Fast: the priorities of affordable housing or housing i guess and first nations reconciliation

[4:18:06] Trustee Fast: and climate action of the big ones that i recall and i'd like to get it um done this term

[4:18:13] Trustee Fast: is my wish and that's just to get the discussion going

[4:18:18] Trustee Fast: but thank you.

[4:18:19] Trustee Fast: Do

[4:18:27] Voice 3: we have any other comments?

[4:18:28] Voice 3: It seems awfully quiet.

[4:18:31] Voice 3: Trustee Harris.

[4:18:32] Voice 11: Well, I guess we'll chime in.

[4:18:36] Voice 11: I would think that definitely with the election last fall

[4:18:42] Voice 11: and the results that we've witnessed,

[4:18:44] Voice 11: I think that it would be very useful

[4:18:48] Voice 11: to have this go back to the LTCs

[4:18:51] Voice 11: and so we can hear from the communities

[4:18:56] Voice 11: regarding this project.

[4:18:59] Voice 11: One of the other really important factors to remember

[4:19:03] Voice 11: is that there's mounting information

[4:19:11] Voice 11: showing how invalid information

[4:19:14] Voice 11: has affected our policymaking

[4:19:19] Voice 11: and how it has affected our community

[4:19:22] Voice 11: and as far as polarizing people's views so i think it's very important we get valid correct

[4:19:30] Voice 11: information out to people and then we go back to the community and and hear what they have to say

[4:19:38] Voice 11: about any um the policy statement before we can even imagine having this thing done

[4:19:45] Voice 11: in a timely fashion i'm sorry that all this time has been spent and it's a real shame that you know

[4:19:51] Voice 11: that um we have to do what we're doing now in my view regarding the invalid information but it

[4:19:59] Voice 11: goes so deep you know people's lives have been threatened by the la the last whenever the policy

[4:20:07] Voice 11: statement draft um was in last um form i read it in the fall um communities very very fired up over

[4:20:15] Voice 11: what was seen and um and on both sides of the coin um so it's very important i think that we

[4:20:25] Voice 11: go back to the communities take it to the ltcs and let them bring it out to uh to their communities

[4:20:30] Voice 11: and um and go from there thank

[4:20:35] Voice 6: you thank you trustee

[4:20:37] Voice 3: harris um ex-officio luckham

[4:20:44] Trustee Luckham: Thank you. I wasn't anticipating you get to me sooner. You know, I want to thank Trustee Harris for acknowledging that indeed, there's two sides to the coin. And that is important to note as we go forward. And certainly, I think that where there's a necessity there, that indeed, we should be going out to communities in some fashion.

[4:21:13] Trustee Luckham: Certainly, the reception over the years by different communities has been different,

[4:21:19] Trustee Luckham: and some have more to say than others at this particular juncture.

[4:21:25] Trustee Luckham: We are, you know, obviously, we need to get whatever the next draft looks like out into

[4:21:31] Trustee Luckham: the public in order to determine whether or not folks believe that their interests have

[4:21:37] Trustee Luckham: been heard.

[4:21:38] Trustee Luckham: And certainly we have heard a lot, and I do believe that the final direction of the previous Council and Trust Programs Committee was indeed acknowledging those things that were heard.

[4:21:53] Trustee Luckham: And I think that potentially the next draft in some respects will be significantly different, but I think that the values shared by the previous Council and communities will hopefully be retained.

[4:22:10] Trustee Luckham: you know I worry about history repeating itself because indeed at the beginning of the last term

[4:22:19] Trustee Luckham: we went out to the communities and said hey what do you want to do and it was surprising

[4:22:24] Trustee Luckham: not the communities but the trustees to talk to the communities and it was surprising how

[4:22:29] Trustee Luckham: little uptake there was by some trustees in some areas and more so in others so we want to be sure

[4:22:34] Trustee Luckham: that we're addressing that in a meaningful way. And absolutely, as Trustee Harris has indicated,

[4:22:41] Trustee Luckham: that the facts be correct, the information be legitimate and correct. And I got to say

[4:22:47] Trustee Luckham: that staff make every effort to ensure that the information is correct and accurate.

[4:22:53] Trustee Luckham: And we do rely upon outside experts for that because we're not experts on anything.

[4:22:59] Trustee Luckham: And so certainly some things, as you've indicated, have crept in. And so we need to remedy that. But if there's more misinformation or incorrect, I forget the phrase you use, inaccurate information out there, I think it would be really good to quantify what that is in order to be sure that we are addressing it in order to advance this properly.

[4:23:22] Trustee Luckham: My only final hope, my thoughts and my hopes are here is that we can actually get to something of a consensus on approving some form of a policy statement amendment and indeed following on Trustee Peterson's message that we need to continue this work into the future in smaller chunks.

[4:23:46] Trustee Luckham: I didn't ask Claire earlier when she offered to give us the history before 2018 because, indeed, this has been a long history since I began as a trustee.

[4:23:59] Trustee Luckham: The conversation was on the table, and a $250,000 grant was made available to us that we turned down, and that put the whole amendment process on pause.

[4:24:09] Trustee Luckham: And indeed, in the intervening years, eight, I'm going to say easily, the number of changes that are necessary has also increased just because of the change of our social government situation.

[4:24:24] Trustee Luckham: So it does seem to me we need to narrow this down to the things that we can agree on, which is why I like to use the word consensus, is what can we agree on, and let's put the other items on the back burner and have more conversations about them.

[4:24:36] Trustee Luckham: And I'm going to be as bold as to say is that I think the three things that we need to make amendments on are inclusion of First Nations and making that policy statement a respectful document rather than a bad document in the choice of its language and recognitions of First Nations.

[4:24:54] Trustee Luckham: Certainly climate change is another thing that we need to recognize exists. And indeed, what kind of language should we want in there about affordable housing, generally housing, not just affordable housing, but all housing.

[4:25:06] Trustee Luckham: And, and let's move on. Let's, let's do some work. We were pressed by the governance report to finish the policy statement in order to have a vision in order for governance to be relevant to the work of the Honours Trust.

[4:25:19] Trustee Luckham: Sorry for being so long winded, but I'm passionate about this and I think that the Trust Programs Committee I'm committed in working and supporting you in your work.

[4:25:29] Voice 6: Thank

[4:25:34] Voice 3: you. So speaking just as a member here, and also repeating, unfortunately, some of the stuff that's already been said, so I apologize in advance.

[4:25:47] Voice 3: My passion on this particular topic has to do with bringing this information from the LTC level to the community, allowing the community to have direct input through their LTC and bringing it back up.

[4:26:02] Voice 3: And like Chair Luckham said, sorry about your pardon, Exhibitio Luckham said, giving the opportunity for the information again to be collated to see what areas there is consensus on and perhaps some areas that there isn't consensus on but is island specific, perhaps those items can be moved back down to become bylaws on those specific islands is another option.

[4:26:30] Voice 3: My, my thoughts on this and again I apologize for that for the loud puppy in the background.

[4:26:36] Voice 3: My thoughts on this was to allow the LTC is a period of six months in order to fit in a couple of LTC meetings or in some cases it may just be one and at the beginning or at the tail end to engage with their communities in a manner that works for them.

[4:26:54] Voice 3: I know for South Pender, we have not had any communication from our LTC members regarding this document, and it's been requested.

[4:27:07] Voice 3: And I'm sure, and in fact, I know that there are other islands in the same position.

[4:27:11] Voice 3: So I would highly encourage the ability to have this brought through the LTC.

[4:27:18] Voice 3: And I also understand and respect the fact that there is miscommunication, misunderstanding, and therefore misinformation being brought down by people not understanding the intent or the language, as was presented in the very early drafts, which I understand has been significantly, as I understand it, significantly altered.

[4:27:40] Voice 3: it that may or may not be the case so once we get once we get the may ish or whenever that draft

[4:27:47] Voice 3: policy statement is finished if we can have the opportunity to bring it back to the community at

[4:27:54] Voice 3: large i think that would go a long way to address one of the main concerns that's been voiced by the

[4:28:01] Voice 3: communities at large to have direct input themselves um i know that there's been engagement

[4:28:08] Voice 3: processes but unfortunately there was a webinar and I know on our island we had a power outage

[4:28:15] Voice 3: and people couldn't attend and then there was an in-person in the height of summer when most people

[4:28:19] Voice 3: had gone away on holidays and again they missed out on that opportunity so the feeling here was

[4:28:25] Voice 3: there wasn't enough engagement for them I can't speak for other islands but being on on various

[4:28:34] Voice 3: various social media platforms I still see a lot of that being present and there's been so much

[4:28:44] Voice 3: work put into this and we do need to have this updated and we do need to have community support

[4:28:50] Voice 3: and the best way to get that is to actually involve them and to hear the hear how they want

[4:28:54] Voice 3: to be involved so I do have a lot of passion here as well and I'm trying to articulate this in a

[4:29:00] Voice 3: a manner um that that is a little bit more concise and i'm just not succeeding very well there so

[4:29:06] Voice 3: apologies for going on so long and i'll move on to trustee peterson to continue the discussion

[4:29:12] Voice 3: thank you thank

[4:29:15] Voice 7: you chair can you hear me okay yes

[4:29:19] Voice 3: okay

[4:29:21] Voice 8: great um so yes a big big project uh

[4:29:26] Voice 8: you know really foundational document for the for the trust area and and it is really important that

[4:29:33] Voice 8: we that we get it right um clearly uh in terms of public engagement and opposition to the previous

[4:29:41] Voice 8: draft uh you know that's that's that's known um i would encourage all of us to uh to look at the 32

[4:29:53] Voice 8: um motions that were passed at june and september trust council in in respect to the

[4:30:00] Voice 8: to the to the draft and uh and i look forward to seeing the new draft when it is ready and i think

[4:30:08] Voice 8: it's important not to preach not to get ahead of ourselves too much um until we've seen what that

[4:30:15] Voice 8: new draft looks like because my perception is that those 32 um motions made by trust council last

[4:30:24] Voice 8: year are going to have a fairly substantial changes in some areas of the

[4:30:30] Voice 8: previous draft so just thought I'd put that out there if if anyone hasn't had a

[4:30:37] Voice 8: chance to go and look at those 32 resolutions that were made last year to

[4:30:44] Voice 8: change how we're how we want the draft that the previous Trust Council one of

[4:30:48] Voice 8: the draft to be changed I think it's worth having a look at those and then

[4:30:53] Voice 8: And then when the draft is available for us all to have a good look at it

[4:30:59] Voice 8: and I absolutely support getting it out to the public in every way that we can conceive of

[4:31:04] Voice 8: because I think it's really important to be engaging with the public

[4:31:12] Voice 8: and for the public to feel like they've had a chance to be heard.

[4:31:15] Voice 8: Thank you.

[4:31:19] Voice 3: Thank you, Trustee Peterson.

[4:31:20] Voice 3: Trustee Allen?

[4:31:23] Trustee Allen: Well, okay.

[4:31:25] Trustee Allen: Well, Chair Evans, you said pretty much almost how I was going to say it

[4:31:27] Trustee Allen: and then Trustee Peterson followed up with what I was going to say,

[4:31:31] Trustee Allen: but I'll say it in my words.

[4:31:33] Trustee Allen: Yeah, I feel as trustees, you know,

[4:31:38] Trustee Allen: if we're getting complaints in the community about this

[4:31:41] Trustee Allen: and not being heard and not having a voice

[4:31:44] Trustee Allen: or all those complaints that we hear,

[4:31:47] Trustee Allen: it's our, you know, I think it's our responsibility,

[4:31:49] Trustee Allen: as Ex Officio Malcolm said, it's our, you know,

[4:31:52] Trustee Allen: it's our responsibility as trustees to put it out there as well,

[4:31:56] Trustee Allen: the information.

[4:31:57] Trustee Allen: and um and i'm gonna plead guilty that i could have done more in the previous term it's always

[4:32:04] Trustee Allen: about time and timing it's usually the summer or something but um yeah it's a fantasy it's been a

[4:32:16] Trustee Allen: long and winding road i will say i've as tara luckham said it's yeah i've been here and it's

[4:32:21] Trustee Allen: just like not quite groundhog day but it's getting there and i really hope that there

[4:32:26] Trustee Allen: There has been so much work done on this that we do actually get it done this term.

[4:32:30] Trustee Allen: And then in terms of the panelist, Mary Beth, Rondo, yeah, I mean, we can, as trustees, have our own little meetings with the community.

[4:32:40] Trustee Allen: We don't necessarily have to have staff to get out the word and what's been happening, what's going to happen, and what do you think about it?

[4:32:49] Trustee Allen: And then I was just wondering about the role that the governance committee is going to have in terms of this timeline.

[4:32:55] Trustee Allen: Is there any sort of formal position they're going to have within here at this point?

[4:33:01] Trustee Allen: Or yeah, I was just curious about where they are in this, because, you know, it's all these other committees, obviously, not just us.

[4:33:10] Trustee Allen: They're all about those things.

[4:33:14] Voice 3: If I could ask Claire to respond to the timeline, that'd be great.

[4:33:23] Voice 20: The question was a role. I'm sorry. The question was the role of the governance committee.

[4:33:27] Voice 20: I think Trustee Leckham might be I'm trying to think if anyone is anyone on this member of the governance committee.

[4:33:35] Voice 20: I'm not sure but yeah Trustee Leckham is at this point I don't think that's been contemplated what their role might be.

[4:33:39] Voice 20: Of course, their, their work in sort of defining the future of the trust and where the priorities are going to be is connected to the vision that the policy statement sets out.

[4:33:49] Voice 20: But as of yet, there hasn't been dialogue I don't believe around any connection between the two initiatives, but Trustee Leckham could speak to that more clearly.

[4:33:57] Trustee Luckham: no they're just

[4:33:59] Trustee Luckham: it's just the beginning stages and looking at of course i didn't sit on the

[4:34:03] Trustee Luckham: committee previously but and we're just looking at the document and considering what the priorities

[4:34:09] Trustee Luckham: are okay

[4:34:16] Voice 6: thank you um

[4:34:17] Voice 3: i actually have a draft motion regarding the um the possible um motion

[4:34:28] Voice 3: going to the executive committee if uh if i can ask people's indulgence while i work with um

[4:34:37] Voice 3: with staff to get it up on the screen and perhaps we can have a discussion around it

[4:34:41] Voice 3: i

[4:34:44] Voice 20: took their liberty earlier if it's worded the same as what i had seen i provided it to

[4:34:48] Voice 20: robert barlow already oh

[4:34:50] Voice 6: brilliant if you

[4:35:04] Voice 15: would like to remind me which one that is i think i

[4:35:08] Voice 20: I had sent it to you by email, just to start the meeting.

[4:35:12] Voice 15: I will quickly check my email and find that and copy it.

[4:35:18] Voice 3: But your chair Evans may have made changes. I'm not sure.

[4:35:21] Voice 3: No, no, I didn't not after the revised one that I sent to you.

[4:35:38] Voice 6: Okay, so

[4:35:40] Voice 3: based on on the conversations that we we just had, and

[4:35:47] Voice 3: so I move that the Trust Programs Committee recommend to

[4:35:53] Voice 3: executive committee that local trust committees and bowen island municipality be given six months

[4:35:58] Voice 3: to provide their communities an opportunity to review and deliver feedback on the revised draft

[4:36:04] Voice 3: policy statement through their advisory planning commissions or regular or special meetings as

[4:36:09] Voice 3: appropriate do i have may i have a seconder on this trustee allen thank you and i i don't know

[4:36:23] Voice 3: if it's I feel a little weird asking for conversation on my motion but um I kind of

[4:36:28] Voice 3: feel like somebody else should be asking for that but go ahead um uh trustee Harris yes so

[4:36:34] Voice 11: I'm just curious as to when that six months is going to initiate and um clearly because we

[4:36:44] Voice 11: haven't seen the latest I'm just wondering on the time of it all

[4:36:48] Voice 3: once the draft once the draft

[4:36:51] Voice 3: policy statement is is uh finalized it will be after that point so because it's not finalized

[4:36:58] Voice 3: at this point we can't put a date to it because we don't know how long those changes are going to

[4:37:02] Voice 3: take that's why i didn't put a specific date on that okay i know that there is a timeline but

[4:37:07] Voice 3: just in case yeah

[4:37:10] Voice 6: thank you yep

[4:37:11] Voice 3: trustee borthwick i

[4:37:17] Voice 14: i'm just wondering if we should put specific

[4:37:19] Voice 14: language in to reflect that i'm sure it's fairly straightforward but six months from

[4:37:24] Voice 14: from publishing of the draft statement.

[4:37:28] Voice 14: I don't know if that's necessary or not.

[4:37:30] Voice 6: That might be over complicating things, but.

[4:37:34] Voice 3: I think at this point I would rather just leave it

[4:37:42] Voice 3: because it does say,

[4:37:44] Voice 3: because I did specify in the revised draft policy statement.

[4:37:48] Voice 3: So once we have the revised draft policy statement,

[4:37:52] Voice 3: then I would leave that with the executive committee

[4:37:56] Voice 3: to determine which six months would be appropriate I noticed that Delaney had her hand up but she's

[4:38:06] Voice 3: taken it down so I'm not sure if she had something she wished to say or if it's been addressed

[4:38:11] Voice 19: I think you might have addressed it chair um I was just going to because I think I can't remember

[4:38:16] Voice 19: who it used the word finalized and I would just um highlight that the draft is not finalized until

[4:38:23] Voice 19: until Trust Council has had first reading as a draft.

[4:38:27] Voice 19: It's still just not finalized until adoption,

[4:38:30] Voice 19: but so I wouldn't use that language.

[4:38:34] Voice 19: Yeah, I'll

[4:38:35] Voice 6: just leave it at that.

[4:38:36] Voice 6: Thank you.

[4:38:37] Voice 6: Trustee Harris.

[4:38:39] Voice 11: And I guess a question to staff Delaney.

[4:38:44] Voice 11: That from what I recall earlier,

[4:38:49] Voice 11: today you've mentioned that that would be probably

[4:38:51] Voice 11: in the December Trust Council meeting

[4:38:55] Voice 11: where we would see uh yeah so

[4:38:59] Voice 19: this is where i would like some clarity also uh from the committee

[4:39:03] Voice 19: if you're passing this resolution because from what i'm hearing from trustee or chair evans

[4:39:07] Voice 19: you would like that six month period to start in june is that correct once

[4:39:14] Voice 3: the executive committee

[4:39:16] Voice 3: has reviewed the draft policy statement after all the revisions have been in and it's now at a state

[4:39:23] Voice 3: for uh public consultation that's this that's the time that i would like it to start so if that

[4:39:30] Voice 3: happens um at the summer um executive committee meeting it's because you're you're thinking that

[4:39:38] Voice 3: it'll be like may time before you've got your drafts your draft revisions completed correct

[4:39:44] Voice 3: like

[4:39:45] Voice 19: yeah so the can you hear me sorry my power is flickering on and off um the trust programs

[4:39:53] Voice 19: committee is receiving a draft in may just um and they can provide recommendations but as i mentioned

[4:40:00] Voice 19: earlier trust council owns this document it's not executive committee or trust programs committee

[4:40:04] Voice 19: so you'll be making recommendations trust council will just receive it in june that's not first

[4:40:10] Voice 19: reading and then the idea the best practice is to have trust council endorse a draft through the

[4:40:18] Voice 19: passing of first reading before it goes out for further public consultation and the reason for

[4:40:24] Voice 19: that is that you want to be engaging on a draft that you feel comfortable with going out to

[4:40:29] Voice 19: community. If that had been done last term a lot of things that were very contentious would likely

[4:40:35] Voice 19: have been removed from the draft before it went out to the public and it would have been a very

[4:40:40] Voice 19: different kind of very different engagement process. So as staff we will always recommend

[4:40:45] Voice 19: that you as that trust council endorses the document

[4:40:49] Voice 19: before it goes out to public engagement.

[4:40:51] Voice 19: But politically you can decide to proceed as you wish.

[4:40:55] Voice 19: And so that's what I would like clarity on

[4:40:57] Voice 19: is do you want the public, the next phase of either,

[4:41:02] Voice 19: I'm hearing an LTC or island municipality referral,

[4:41:06] Voice 19: not a trust wide engagement.

[4:41:08] Voice 19: So do you want that to happen after first reading

[4:41:11] Voice 19: or before first reading?

[4:41:13] Voice 19: We need some clarity on that.

[4:41:15] Voice 3: Thank you. I appreciate the need for clarity. And I would like that discussion to happen with

[4:41:22] Voice 3: the committee at large and see which way they would like that to go. I don't want that just to

[4:41:29] Voice 3: be on myself. Trustee Fast?

[4:41:34] Trustee Fast: Thank you, Chair. I'm happy to speak to this idea of when.

[4:41:42] Trustee Fast: i'm from bowen island municipality here i couldn't be a part i couldn't be a trustee unless i was

[4:41:49] Trustee Fast: elected to the municipal council um now we're in a new term i'm with a new municipal council

[4:41:54] Trustee Fast: they may want to have a look at this as well so this is the part of the challenge with drawing it

[4:42:01] Trustee Fast: out is that new groups form and may also want to be involved anyway i don't know yet

[4:42:10] Trustee Fast: yet, whether they would like to be involved in that or not. I think they're considering a number

[4:42:17] Trustee Fast: of big projects in our strategic plan here on Bowen. I'll also add that on Bowen, people

[4:42:28] Trustee Fast: contributed a lot of, there was quite a bit of participation by Bowen Islanders, I should say,

[4:42:33] Trustee Fast: through the online outreach and the other kinds of engagement,

[4:42:40] Trustee Fast: the survey and the various trust-wide kinds of engagement,

[4:42:46] Trustee Fast: plus September the 19th, sorry, September 2019,

[4:42:49] Trustee Fast: before COVID, when this process kicked off.

[4:42:54] Trustee Fast: and uh um and and then last uh or the in the summer when um claire and team came back again

[4:43:05] Trustee Fast: uh to bowen island when i was at the point of having to fish people off the boardwalk to get

[4:43:10] Trustee Fast: them to talk to us because they thought they'd had engagement and or that it wasn't um as

[4:43:16] Trustee Fast: significant to them so my point here is just that islands are different and uh some islands already

[4:43:21] Trustee Fast: already feel uh consulted out although maybe if it comes back again it'll be like starting

[4:43:27] Trustee Fast: the wheel over and um so my uh suggestion is uh that you not tie yourself to um after first reading

[4:43:38] Trustee Fast: and the reason is because that might not happen for a few years yet there's a lot of people who

[4:43:42] Trustee Fast: don't want the changes that have been talked about so far and um it's contentious so uh if

[4:43:51] Trustee Fast: If you have more specifics about when you'd like

[4:43:53] Trustee Fast: to be taking it out to your community,

[4:43:55] Trustee Fast: I suggest you talk about it now

[4:43:57] Trustee Fast: and don't make any assumptions.

[4:43:59] Trustee Fast: That's my suggestion.

[4:44:00] Trustee Fast: Thank you.

[4:44:01] Voice 3: Thank you, that's exactly what I'm trying to hear.

[4:44:05] Voice 3: Trustee Allen.

[4:44:07] Trustee Allen: Yes, thanks.

[4:44:07] Voice 3: I

[4:44:08] Trustee Allen: just wanted to actually have that image

[4:44:09] Trustee Allen: that Delaney had previously on the timeline

[4:44:13] Trustee Allen: and whether we could be sent that as well.

[4:44:16] Trustee Allen: Is that possible to have that sent to community members?

[4:44:18] Trustee Allen: Thank you.

[4:44:20] Voice 3: Thank you.

[4:44:22] Voice 3: Trustee Harris.

[4:44:25] Voice 11: Yeah, I would think that we would want to bring it out to the community, you know, prior to a first reading or prior to the council endorsing a draft.

[4:44:44] Voice 11: I think maybe Delaney spoke to that, maybe to save, yeah, anyways, we'll see what anyone has to say about that.

[4:44:54] Voice 3: Okay, so if I can just add a little bit to the end of my motion.

[4:45:00] Voice 3: um um so after as appropriate um say prior to first reading and i i just wanted to get

[4:45:21] Voice 3: everybody's feel on that from their various uh communities as well um because just based on the

[4:45:32] Voice 3: um the feelings from the communities at this point i think it would go a long way

[4:45:40] Voice 3: on rebuilding um their faith in us and their trust in the process and that we are

[4:45:47] Voice 3: listening to them and and like trustee fast said not every island needs or will feel the need to

[4:45:54] Voice 3: do this and other islands will have a need to do an awful lot because they haven't had as much

[4:45:58] Voice 3: so i just want to to give this opportunity to islands to use it as much or as is needed

[4:46:04] Voice 3: which may only be uh raising it at their ltc and others may need to have their apc involved

[4:46:10] Voice 3: uh

[4:46:10] Voice 6: trustee peterson uh thank you chair um uh

[4:46:18] Voice 8: i i'm just uh speaking up to say that i have to meet

[4:46:23] Voice 8: leave the meeting now to go to a a planning meeting for uh another ltc and um i sent uh

[4:46:30] Voice 8: uh you and um director freighter an email uh just around the time the scheduling of the in-person

[4:46:38] Voice 8: meetings and i must go now thank you everybody and uh sorry i have to leave early and bye for now

[4:46:44] Voice 8: thank

[4:46:45] Voice 3: you so much for letting us know bye-bye okay do we have any additional uh discussion on this

[4:46:53] Voice 3: or um is everybody okay if i reread it and move to vote i'm not seeing any additional oh there

[4:47:06] Voice 3: we go trustee allen i'm

[4:47:09] Trustee Allen: just concerned about quorum right now because trustee borthwick's

[4:47:11] Trustee Allen: not here and trustee peterson's what

[4:47:16] Voice 6: is it five three three is it three yeah

[4:47:28] Voice 5: quorum is three

[4:47:29] Voice 6: and got um yeah

[4:47:37] Voice 3: so we still

[4:47:37] Voice 6: have quorum there's four of us here yeah and

[4:47:45] Voice 3: trustee peterson is still

[4:47:46] Voice 3: on the line so if we're quick we might be able to oh no he just left darn it so we still have four

[4:47:55] Voice 6: so trustee harris it

[4:47:58] Voice 11: might be nice to uh wait to vote on this until sam borthwick is is back

[4:48:05] Voice 11: i

[4:48:05] Voice 3: was going to say by the time we wait then uh it's too late down the road

[4:48:10] Voice 3: by the time we get

[4:48:11] Voice 3: to our next

[4:48:11] Voice 6: meeting he's here i'm sorry i'm in a

[4:48:18] Voice 6: i'm in a

[4:48:19] Voice 14: public building uh so and i run like

[4:48:23] Voice 14: i have four different public service jobs up denman so everybody has questions that i have

[4:48:28] Voice 14: to answer sometimes so very sorry about that oh

[4:48:30] Voice 3: apologies no sorry i thought you'd left the

[4:48:33] Voice 3: meeting not taken a step away from the meeting beg your pardon

[4:48:36] Trustee Fast: okay

[4:48:37] Voice 3: so now we have uh we have

[4:48:39] Voice 3: have more people so is everybody okay if I if I reread this and move to a vote okay so I move that

[4:48:46] Voice 3: trust programs committee recommend to executive committee that local trust committees and bowen

[4:48:51] Voice 3: island municipality be given six months to provide their communities an opportunity to review and

[4:48:57] Voice 3: deliver feedback on the revised draft policy statement through their advisory planning

[4:49:01] Voice 3: commissions or regular or special meetings as appropriate prior to first reading

[4:49:07] Voice 5: all those in

[4:49:09] Voice 3: favor if you could please raise your hand and if we can lower our hands I just going to for

[4:49:24] Voice 3: simple transparency ask if there is any opposed not seeing any opposition this carries okay so

[4:49:40] Voice 3: going to move on to the next item on our agenda because we're at the end of our meeting and this

[4:49:49] Voice 3: This is with regards to the in-person meetings. Based on what we've seen from Delaney and

[4:50:06] Voice 3: what we're asking of the executive committee, this may impact when we would be looking to

[4:50:14] Voice 3: have our in-person meetings because we had discussed having them around conversations

[4:50:19] Voice 3: specifically to the um the policy statement updates so i'll open up the conversation

[4:50:27] Voice 3: on this topic um as to whether or not this year we will need the in-person meetings um

[4:50:35] Voice 3: because they were going to be held for this particular conversation and if we do when they

[4:50:41] Voice 3: which meetings they should be at and then we can discuss which islands we could go to

[4:50:48] Voice 3: I believe that's what that was.

[4:50:53] Voice 5: I

[4:50:53] Voice 20: see Delaney's got her camera off. I can start speaking, if that's all right, Chair.

[4:50:57] Voice 20: Please, yes, do.

[4:50:59] Voice 20: So I'll just, I'll lead in and let Delaney correct me as needed. So what we had been thinking of proposing to you, currently got budgeted for two in-person meetings.

[4:51:07] Voice 20: We were thinking of proposing that one be in May, when you first received the draft, and the other one be in November, because we heard from you that travel in the summer is difficult.

[4:51:16] Voice 20: as as Delaney indicated we might be proposing an in-person meeting after the June like a special

[4:51:21] Voice 20: meeting um after the June trust council meeting um and then I think um to assist our apologies

[4:51:28] Voice 20: that we haven't been able to get it done there's just been some staff illness and capacity issues

[4:51:31] Voice 20: here um and so um aren't we're anticipating that you might wish to meet in Nanaimo or Nanus

[4:51:38] Voice 20: we're talking but having that confirmed by the committee would be helpful to us

[4:51:41] Voice 20: actually finding some venues and donnie did i get the months correct as for what we have discussed

[4:51:47] Voice 20: about being

[4:51:48] Voice 19: may and december

[4:51:49] Voice 20: as preferable yes

[4:51:52] Voice 19: so

[4:51:53] Voice 20: that's what yeah

[4:51:54] Voice 19: i have a question though

[4:51:56] Voice 19: go ahead go ahead um okay so just so i'm clear on what you're recommending to executive committee

[4:52:03] Voice 19: um so you would like the in june for trust council to refer the policy statement to all of the local

[4:52:12] Voice 19: trust committees and island municipalities in the trust area for a period of six months right and

[4:52:17] Voice 19: so that then changes the timeline completely so we would no longer be thinking of first reading

[4:52:23] Voice 19: in december okay so that's understood so in that case it i don't see the value of the committee

[4:52:31] Voice 19: i'm not sure if the committee needs to meet uh at all on the on the topic so i need a bit more

[4:52:38] Voice 19: clarity there and what you're imagining?

[4:52:40] Voice 3: I would say once the draft policy statement is ready for

[4:52:45] Voice 3: review I think we should have that first meeting in person and I was

[4:52:50] Voice 3: going to recommend we don't

[4:52:52] Voice 3: necessarily need to schedule the second one at this point until later on in the year should it

[4:52:57] Voice 3: become necessary. Okay. And so that that's a suggestion that I'm throwing out to the committee

[4:53:05] Voice 3: to see what they think of that item if if the community is going to have six months until

[4:53:11] Voice 3: then it's taking it to the end of the year so it may not be necessary but there could be another

[4:53:16] Voice 3: topic that is also needed so perhaps we schedule the first one and we don't schedule the second

[4:53:23] Voice 3: one until we see a need for it that's that's another alternate that we can utilize trustee

[4:53:30] Voice 3: fast i see your hands up

[4:53:31] Trustee Fast: yeah thank you chair i'm still wondering what you meant by when the draft

[4:53:36] Trustee Fast: is ready for review do you mean before it goes out to uh local trust committees or do you mean

[4:53:45] Trustee Fast: after or do

[4:53:47] Voice 3: you mean after first reading no once delaney and staff have finished implementing all

[4:53:52] Voice 3: of the revisions that they've been tasked to do those 32 revisions and that draft is is it that

[4:53:59] Voice 3: that draft revision is completed,

[4:54:02] Voice 3: we get a version of it

[4:54:04] Voice 3: and the executive gets the version of it

[4:54:07] Voice 3: and we can review it at that point.

[4:54:09] Voice 3: So we'll look at it before it goes out to the community.

[4:54:15] Voice 3: So I'm thinking if the schedule is showing

[4:54:17] Voice 3: that it's going to be ready in May,

[4:54:19] Voice 3: then we should have our in-person meeting in May

[4:54:22] Voice 3: to go over it before going to the trust council meeting.

[4:54:29] Voice 3: Does that make sense?

[4:54:31] Voice 3: and then then um have have have it recommended that it go to the public before first reading

[4:54:43] Voice 6: so

[4:54:43] Voice 20: if i might chair can i just just get absolute clarity for staff here so your intention is to

[4:54:49] Voice 20: get staff draft provided to the community without trust council endorsement much as we did in the

[4:54:54] Voice 20: last engagement i think that we're pursuing the same path we did before is that just to be

[4:54:59] Voice 20: absolutely clear that's what we want to do again because i'll just flag for you we had a lot of

[4:55:04] Voice 20: community dialogue about topics that council itself had it debated the document likely would

[4:55:09] Voice 20: not have included so you might be setting yourself up for the same experience is that

[4:55:14] Voice 3: but i'm hoping that this time we will have reviewed it and it'll be at a state where it

[4:55:22] Voice 3: could go for endorsement and it's it would it would it would the the revisions would have been

[4:55:29] Voice 3: done and potentially it could have been at a state for endorsement um there can still be a discussion

[4:55:34] Voice 3: at trust council for any um changes or tweaks but rather than having the official first reading

[4:55:43] Voice 3: allow the community this one more this one more chance and then hopefully um like and as i

[4:55:54] Voice 3: understood from you from a conversation before the original one that that went out had everything in

[4:55:59] Voice 3: the table sit at the table and the kitchen sink and everything's thrown in there and it was never

[4:56:03] Voice 3: meant to remain in there. This time I think we have a cleaner document with

[4:56:07] Voice 3: what is the intent and I think having a cleaner intent will go a long way

[4:56:15] Voice 3: with the community. There's not going to be as much reaction and hopefully we can

[4:56:20] Voice 3: get more backing and support and I think it would go a long way for the community

[4:56:26] Voice 3: as well to permit them this additional input because I really

[4:56:34] Voice 3: want their support no i hear that thank

[4:56:37] Voice 20: you chair just wanting to make sure that we've had had a

[4:56:40] Voice 20: thorough discussion just to make sure everyone's on the same page thank you

[4:56:43] Voice 3: thank you execute

[4:56:44] Voice 3: um thank

[4:56:49] Trustee Luckham: you yeah um i'm encouraged uh chair evans by your um um courage

[4:56:59] Trustee Luckham: courage in advancing this in this way. However, I am cognizant of the advice from staff about

[4:57:11] Trustee Luckham: process, particularly around first reading. There's a lot of fear and a lot of misunderstanding

[4:57:17] Trustee Luckham: about first reading. And I just think from a process perspective, it's important to acknowledge

[4:57:22] Trustee Luckham: that. And I'm not endorsing one way or the other, the suggestion. I just wanted to be objective

[4:57:29] Trustee Luckham: about the process because the giving we're not you wouldn't by advancing this before first reading

[4:57:36] Trustee Luckham: you're not giving the public one last chance or one more chance because there's multiple chances

[4:57:42] Trustee Luckham: after first reading that we could continue to amend it and that is the normal process for any

[4:57:50] Trustee Luckham: bylaw and what's interesting to note is although there's lots of people that don't like going to

[4:57:56] Trustee Luckham: at first reading because it leads you to the impression that it's a done deal and etc etc

[4:58:01] Trustee Luckham: there are many including other agencies and local governments that want to see a document at first

[4:58:08] Trustee Luckham: reading in order to know that we're serious about this is what we're really thinking about now

[4:58:14] Trustee Luckham: as opposed to it changing and of course there is an obligation to go through various readings with

[4:58:22] Trustee Luckham: with further consultation as spelled out in the legislation.

[4:58:26] Trustee Luckham: So I just want to reflect on that is that don't,

[4:58:32] Trustee Luckham: my caution would be, don't be afraid of first reading.

[4:58:35] Trustee Luckham: It's a valuable step that is expected by many,

[4:58:38] Trustee Luckham: but indeed we don't have to do that.

[4:58:40] Trustee Luckham: And so I'm encouraged that you think

[4:58:44] Trustee Luckham: we're going to get it right this time,

[4:58:45] Trustee Luckham: but I think I want to recognize that Claire is also saying

[4:58:49] Trustee Luckham: this is where we went wrong before.

[4:58:51] Trustee Luckham: more okay and

[4:58:53] Voice 3: and i i think um very very valid very very valid points thank you

[4:58:58] Voice 3: um but i think the difference this time is that it would be at a state that it would

[4:59:07] Voice 3: have been reviewed and vetted and and we would feel comfortable as a trust council

[4:59:15] Voice 3: council to go to first reading but by doing it this route I'm I'm hoping and I could be wrong

[4:59:22] Voice 3: I absolutely could be um and this is I think um which is why I've put the motion on the floor to

[4:59:28] Voice 3: see how this committee feels whether there's support for it and I mean we've got people from

[4:59:34] Voice 3: various islands sitting on this committee so I think we've got a pretty broad view here

[4:59:38] Voice 3: of various situations on various areas whether or not this would go a long long way for getting

[4:59:48] Voice 3: people back on the faith in us that we're hearing them we're listening to them we're

[4:59:57] Voice 3: we're engaging with them in a

[5:00:00] Voice 3: meaningful way and that we will then proceed on with the process and hopefully by doing it that

[5:00:07] Voice 3: way the process could actually move along a little quicker um i'm i'm scared that if we were to go to

[5:00:16] Voice 3: first reading there could be an outcry um so it could go both ways and you know i'm not i'm not

[5:00:23] Voice 3: wanting to sit here and and doomsday the the the the you know how how it could go either way i'm

[5:00:31] Voice 3: I'm trying to find a solution that could perhaps gain

[5:00:36] Voice 6: trust again.

[5:00:39] Voice 6: Trustee Borthwick.

[5:00:42] Voice 6: Yeah,

[5:00:43] Voice 14: so I'm very, like, I really appreciate how cognizant you're being of trying to walk

[5:00:49] Voice 14: that line between making sure that we seem sincere in the work that we're doing and making

[5:00:56] Voice 14: sure that consultation is happening as fulsome, to borrow a word from Director Claytor, Director

[5:01:02] Voice 14: director freighter freighter uh a manner as possible um i there's a there's a degree to

[5:01:09] Voice 14: which and i think this is sort of what um chairlock was talking about in terms of

[5:01:15] Voice 14: there is a misunderstanding around the nature of first reading and people think oh well now it's

[5:01:20] Voice 14: going ahead and but this is part of the process and part of how we teach people the process is

[5:01:26] Voice 14: by using the process um and in terms of what you were saying in terms of moving things along

[5:01:32] Voice 14: long quickly because this is something that needs to be done it is long since overdue and i think

[5:01:37] Voice 14: it's too bad that uh uh trustee peterson is not here because he has a lot of really good insight

[5:01:42] Voice 14: on how this stuff has gone in the past from the governor's review perspective but the fastest way

[5:01:47] Voice 14: to do it is to start the process um and i i think that and to not to um not to argue against your

[5:01:57] Voice 14: point at all i i think actually the best way to demonstrate that we're serious about working on

[5:02:02] Voice 14: this and that we are also doing the work is we were the people who were elected to do this work

[5:02:08] Voice 14: to to do this thinking to to make this this planning and i think bringing it to first

[5:02:13] Voice 14: reading and getting it to a point where we're happy with it and we can be like we're saying

[5:02:18] Voice 14: we're putting our stamp on this to some degree being like hey we've done the work we've gone

[5:02:25] Voice 14: on through this we've we've had some serious deep thinking about this this is our first reading this

[5:02:29] Voice 14: is our first draft now you know this is what we're putting out there um i think that shows that we

[5:02:36] Voice 14: have confidence in the document um and it's really it's i mean it's politics it's it's uh how do you

[5:02:43] Voice 14: show uh that we have confidence in the document but also that we're open to consultation we all

[5:02:51] Voice 14: all live on islands uh we all know that uh no two people on the same street are going to think the

[5:02:58] Voice 14: same thing about anything they're all going to argue about it that's the nature of the beast

[5:03:02] Voice 14: and it's why we're here um you know we have those wonderful breaths of opinion uh but i i think that

[5:03:10] Voice 14: there is some value to saying no actually we've done the work we've advanced this to first reading

[5:03:14] Voice 14: this is this is a document that we believe in we still want your input we want you to help us

[5:03:20] Voice 14: us develop it but i think there's a some we're we're voting for it by advancing it to first

[5:03:27] Voice 14: reading i think is the way that i would see that but i'm i'm open to doing it however you think is

[5:03:31] Voice 14: best or we think is best as a group but i i think there is some value in advancing it to first

[5:03:36] Voice 14: reading and getting the ball rolling because then it does mean that if we do if we do put it out and

[5:03:41] Voice 14: by some miracle everybody on all the islands is like yeah you know what you guys nailed it this

[5:03:47] Voice 14: this is perfect. Then we're already at first reading. That's not going to happen, but it's

[5:03:52] Voice 14: nice to dream.

[5:03:54] Voice 3: So I'm just going to reiterate the reason why I'm recommending this is because

[5:03:59] Voice 3: there are some islands that have had no meaningful engagement yet. The ones that were scheduled

[5:04:06] Voice 3: failed either through technology or timing. So I just want to be able to make sure that all

[5:04:12] Voice 3: islands have had an opportunity prior to getting to first reading for input and like i said this

[5:04:19] Voice 3: on this topic i might not be right but um i'm i'm trying to hear what people are saying as well

[5:04:26] Voice 3: uh trustee harris um

[5:04:29] Voice 11: maybe i'm missing something here but didn't we already pass the motion that

[5:04:32] Voice 11: we would bring into the public before first reading the

[5:04:36] Voice 3: one that's on the table

[5:04:37] Voice 3: we're having discussion on it right now we

[5:04:39] Voice 11: haven't voted on it

[5:04:40] Voice 3: we we um no we didn't vote on it we

[5:04:45] Voice 3: um we it got moved it got seconded we were having a discussion then we talked about whether or not

[5:04:50] Voice 3: we had enough people to vote whether we had quorum and then the conversation continued but

[5:04:55] Voice 3: we haven't voted okay

[5:04:56] Voice 15: i thought we voted

[5:04:57] Trustee Fast: let's ask robert can you confirm that i thought we voted

[5:05:01] Trustee Fast: did

[5:05:03] Voice 15: you want me to answer that chair yes

[5:05:05] Trustee Fast: please did we vote so

[5:05:07] Voice 15: if you're referring to the motion

[5:05:09] Voice 15: about the trust programs committee recommending to executive committee that local ltcs in bowen

[5:05:15] Voice 15: island municipality be given six months yes you did vote and it was carried oh we're now on to

[5:05:21] Voice 15: 8.3 talking about venues and scheduling

[5:05:25] Voice 3: yes i got i got really sidetracked on there with

[5:05:27] Voice 3: the conversation I thought

[5:05:29] Voice 11: yeah I'm really blown away so okay I thought we were discussing that

[5:05:33] Voice 3: whether or not we're when we are going to be um scheduling our meetings yeah

[5:05:40] Voice 11: that's what I thought

[5:05:41] Voice 11: so um for some reason like

[5:05:43] Voice 11: we've gone off track there but um we

[5:05:45] Voice 3: have thank you very much that was

[5:05:47] Voice 3: that was definitely point of order call thank you so much um so let's get back to the topic

[5:05:51] Voice 3: which is um the recommendation of scheduling meeting in May okay you might just be losing

[5:06:00] Voice 3: losing quorum but

[5:06:01] Voice 20: I think that's all right um uh trustee fast oh we've lost her okay so you've

[5:06:07] Voice 20: just lost quorum I believe uh yes oh

[5:06:10] Trustee Fast: no you've got no

[5:06:10] Voice 20: we've got three no we've got people perfect

[5:06:14] Voice 20: yeah okay so if I might recap for you where you were at with meeting schedules

[5:06:20] Voice 20: um so we were discussing the merits of um possibility of um in-person May and November

[5:06:25] Voice 20: which is where we sidetracked into the when would first reading maybe happen um so I think where we

[5:06:30] Voice 20: had left off was that you thought in-person in May would be a good way to start and then

[5:06:34] Voice 20: schedule an in-person one later in the year. And of course, February is part of the fiscal year as

[5:06:39] Voice 20: well. So February is also an option. And then I had proposed that maybe the committee could

[5:06:44] Voice 20: provide some direction around Nanaimo-Nanus possibly being a good venue, but we'd like

[5:06:48] Voice 20: your feedback on that because that would narrow down the, for Robert, some opportunities to find

[5:06:53] Voice 20: venues. What I will highlight is when we experienced last term trying to go on the road with

[5:06:59] Voice 20: trust programs committee we did struggle with technology and we had a venue that had assured

[5:07:02] Voice 20: us that we could live stream and record and so on and we had a last minute we had last minute

[5:07:07] Voice 20: difficulties um so if it's not in the victoria boardroom um we do struggle or we may struggle

[5:07:12] Voice 20: somewhat to do the hybrid meeting delivery so i'll just put that out there for you okay

[5:07:17] Voice 3: so if if if

[5:07:18] Voice 3: this is that because i believe this is the last uh piece of of the agenda for discussion um and if

[5:07:26] Voice 3: it's really coming down to where we're going to hold the meeting perhaps this conversation could

[5:07:31] Voice 3: be continued on via email and we can vote via email on a place seeing as that we've lost quite

[5:07:38] Voice 3: a few of our members that may be affected by this so if we're okay with moving ahead with a

[5:07:45] Voice 3: May meeting in person place to be determined we can we can complete that resolution by email

[5:07:53] Voice 3: with that motion by email does that work for the the rest of the committee that's present

[5:08:02] Voice 3: sorry claire you you're waving your hand just

[5:08:05] Voice 20: for the purpose of the public it's um voting through

[5:08:07] Voice 20: a special method of the trust called resolution without meeting which is enabled under the

[5:08:12] Voice 20: island's trust act it's not just an email vote yeah thank you

[5:08:16] Voice 20: yeah um

[5:08:18] Voice 3: okay trustee harris and

[5:08:21] Voice 3: And then I think we need to move on to the remainder

[5:08:23] Voice 3: and close the meeting, adjourn the meeting.

[5:08:27] Voice 3: Go ahead, Trustee Harris.

[5:08:29] Voice 15: Chair Evans, if I may.

[5:08:31] Voice 15: I just need some clarification, if I may.

[5:08:34] Voice 6: Yes.

[5:08:34] Voice 15: In regards to, it's, if I just want to,

[5:08:38] Voice 15: for the purpose of the minutes and the public,

[5:08:40] Voice 15: is it by general consent,

[5:08:42] Voice 15: then the committee will have the May meeting in person,

[5:08:46] Voice 15: but the location to be determined.

[5:08:48] Voice 15: Is that correct?

[5:08:48] Voice 15: correct?

[5:08:49] Voice 3: I'm going to say that the May meeting and the location will be voted on through a

[5:08:57] Voice 6: meeting without resolution. All right. Thank you for that, clarifying that. I

[5:09:07] Voice 11: just wanted to comment

[5:09:07] Voice 11: that is it advantageous to have an in-person meeting prior to first reading? And can we not

[5:09:14] Voice 11: go over this and figure this stuff out via, you know, having the

[5:09:20] Voice 11: um the stuff shown to us via email and then um you know do an electronic meeting to to kind of get

[5:09:31] Voice 11: to that point in light of budgetary restrictions um and then hit maybe two or three in-person

[5:09:38] Voice 11: meetings next year when we have you know first reading has happened and then and so on that's

[5:09:45] Voice 11: It's just a thought.

[5:09:46] Voice 3: So the meeting that we're planning to have in May

[5:09:50] Voice 3: is prior to first reading.

[5:09:52] Voice 3: That's the whole point of us meeting in May to discuss it.

[5:09:56] Voice 3: And it's easier for us to have that conversation in person,

[5:10:00] Voice 3: which is why we're suggesting

[5:10:01] Voice 3: just the one in-person meeting this year.

[5:10:03] Voice 3: And if needed, if something else rises,

[5:10:06] Voice 3: then we can schedule a second one if needed.

[5:10:10] Voice 11: Through the chair, if that's the case,

[5:10:12] Voice 11: It would be nice to possibly heed Director Freighter's advice on spending and time commitments and have that in the Victoria boardroom.

[5:10:25] Voice 3: Unfortunately, we need to have the other members weigh in on this based on their locations that they're traveling from because they can't travel within one day.

[5:10:36] Voice 11: It's a suggestion, not a demand.

[5:10:38] Voice 11: yeah

[5:10:38] Voice 3: so that's that's why we're going to move to a resolution without uh without meeting and and

[5:10:45] Voice 3: have the vote that way once we can get everybody on the committee involved i just didn't feel

[5:10:50] Voice 3: comfortable doing that without the

[5:10:52] Voice 6: present uh trustee allen yeah

[5:10:58] Trustee Allen: i'm just going to this do we

[5:10:59] Trustee Allen: need to do a motion to defer this decision to an rdwm does this have to be a little more formalized

[5:11:05] Trustee Allen: in terms of

[5:11:06] Voice 3: absolutely that

[5:11:07] Trustee Allen: use yep

[5:11:08] Voice 3: absolutely did you want to make that motion or do you want

[5:11:10] Voice 3: me to do that i

[5:11:12] Trustee Allen: move i move that

[5:11:14] Voice 6: we defer the decision on in-person venues until we have

[5:11:25] Trustee Allen: or until we have an rwm with all members of the tpc present and just to follow up and trustee

[5:11:33] Trustee Allen: harris is that yeah boris we're way up and way up here and we'd have to stay overnight

[5:11:40] Trustee Allen: to go down to victoria which is not very i'm not willing to sleep in the back of my car but

[5:11:45] Voice 16: not really if

[5:11:50] Voice 20: i might share perhaps i'll contribute um trustee peterson's feedback

[5:11:53] Voice 20: just for the committee to be aware of it please do okay he um he said um he'd like to mention

[5:11:58] Voice 20: that he has no ferry service on tuesday or wednesdays so it may be expensive for him to

[5:12:03] Voice 20: attend in person um depending on the day an animal location with a meeting time between 10 and 4 on

[5:12:10] Voice 20: any day other than tuesday and wednesdays would be ideal for him so i just wanted

[5:12:13] Voice 20: to share that

[5:12:14] Voice 20: information as requested so

[5:12:15] Voice 3: if we can um uh would that be a friendly amendment to trustee ellen's

[5:12:21] Voice 3: motion that we make sure that that's included in um

[5:12:26] Trustee Allen: well the may 15th is a monday i don't know if

[5:12:31] Trustee Allen: it matters all these meeting dates um so what would what are you going to say what's the wording

[5:12:38] Voice 3: uh you know what it doesn't matter yeah i don't

[5:12:44] Voice 3: think so it's necessary yeah we'll have that

[5:12:47] Voice 3: discussion your your so

[5:12:49] Voice 6: if we can get a seconder on this motion i will raise my hand okay trust

[5:12:59] Voice 3: trustee forthwick and if you want to read it out one more time we'll just go straight to a vote on

[5:13:04] Voice 6: this in the interest of time trustee allen would you like to read your i

[5:13:15] Trustee Allen: move that trust programs

[5:13:16] Trustee Allen: committee defer the decision on an in-person venues on in-person venues until we have an

[5:13:22] Trustee Allen: rwm with all members of the tpc person thank

[5:13:27] Voice 3: you um

[5:13:28] Voice 6: all those in favor please raise your hand

[5:13:30] Voice 6: thank you and if i can get you to lower

[5:13:39] Voice 3: your hand i will ask just for transparency if there are any

[5:13:44] Voice 3: opposed please

[5:13:46] Voice 6: raise your hand not seeing any opposition this is carried thank you

[5:13:58] Voice 3: um moving on in this in the agenda i didn't see that i see that there's no new business

[5:14:05] Voice 3: um we have section 10 the work program which was for review and referral to trust council

[5:14:12] Voice 3: before each quarterly trust council meeting um i don't know if we really have time at this meeting

[5:14:20] Voice 3: to do that, I'm not sure what everybody else's schedule is looking like. How long does it take

[5:14:26] Voice 3: to go through this section? Typically no more than

[5:14:30] Voice 6: a couple of minutes. Perfect. Oh, one second here,

[5:14:34] Voice 6: hit chat instead of the share.

[5:14:37] Voice 20: So chair, I'll just launch straight in here. Please do. So this is what

[5:14:42] Voice 20: you forward to trust. So the purpose of the work program is you indicate to trust council the

[5:14:46] Voice 20: priorities that you think the committee will be working on in the next quarter. So this would be

[5:14:50] Voice 20: between March and June so this is your proposal and Trust Council can receive it for information

[5:14:55] Voice 20: or Trust Council can direct changes to it and give advice back to the committee so right now

[5:15:00] Voice 20: you've got the policy statement amendment project is number one secretariat number two stewardship

[5:15:05] Voice 20: education number three as where as we're as to where you anticipate staff will put time between

[5:15:10] Voice 20: March and June with your futures project list containing you know the yeah anticipated sometime

[5:15:16] Voice 20: Sometime down the road you'll get to Crown Lands Agreements, the contemplation of this

[5:15:20] Voice 20: land trust concept and stewardship award program, as you know, at the end of the term.

[5:15:24] Voice 20: So you can either vary the order here or you can remove or add things.

[5:15:31] Voice 20: So this is for the committee and as I say, it's simply advising Trust Council what your

[5:15:35] Voice 20: intentions are and Council can respond with any different direction.

[5:15:40] Voice 3: And we can adjust this at any one of our meetings, correct?

[5:15:44] Voice 3: Correct. Yeah. Typically, yes. At any

[5:15:47] Voice 20: meeting you can. Typically, it's the one before the council meeting, which would be this one where you would make material changes to it.

[5:15:53] Voice 3: OK. Does anyone see any need to adjust the priorities or what's actually on our active?

[5:16:02] Voice 6: No.

[5:16:03] Voice 3: No. I'm seeing people shaking their heads. Trustee Allen.

[5:16:08] Trustee Allen: Yeah, I was just going to say no. I think based on our discussions in the committee, the members that are present right now, I think they'd be quite happy with us just saying leave her be or Jesus flanger.

[5:16:21] Voice 20: Okay, perfect. So Chair, typically you would either have a motion or you could simply ask the committee if they consent to this being forwarded to Council.

[5:16:28] Voice 20: so okay

[5:16:29] Voice 3: so i would ask then if there are no objections that by general consent we leave

[5:16:34] Voice 3: the orders and content as they

[5:16:38] Voice 6: stand trustee allen uh are you are you

[5:16:46] Voice 3: raising a point

[5:16:46] Voice 3: no objection no sorry so then can i go by general consent perfect then by general consent i say that

[5:16:56] Voice 3: this has been accepted i'll advise the committee i'll

[5:17:00] Voice 20: change your target dates there because it

[5:17:01] Voice 20: it was for the end of this fiscal year.

[5:17:02] Voice 20: So I'll just bump those forward a bit.

[5:17:04] Voice 3: No worries, thank you.

[5:17:07] Voice 3: Our next meeting is Monday, April 3rd

[5:17:10] Voice 3: from 10 a.m. to 3 p.m.

[5:17:14] Voice 20: Yes, I don't anticipate that at that meeting at this time,

[5:17:18] Voice 20: we're proposing to bring you

[5:17:20] Voice 20: the Secretariat Service decision

[5:17:21] Voice 20: should Council fund the program.

[5:17:23] Voice 20: So I

[5:17:23] Voice 20: don't anticipate it will be that long,

[5:17:25] Voice 20: but you may have other, we'll leave it at that for now

[5:17:27] Voice 20: because you may have other business

[5:17:28] Voice 20: that you might request on the agenda.

[5:17:30] Voice 20: Okay.

[5:17:31] Voice 20: But if not, then you can anticipate

[5:17:32] Voice 20: paid that meeting might not take five

[5:17:34] Voice 3: hours perfect and there is nothing for us to discuss

[5:17:38] Voice 3: behind a closed meeting so with that unless anybody has anything else that they need to raise

[5:17:48] Voice 3: i trustee allen sorry

[5:17:50] Trustee Allen: me again i just so i'm i will just do the motion rwm at some point that's

[5:17:55] Trustee Allen: okay yeah i

[5:17:58] Voice 3: think staff's got that already