Islands Trust Council regular meeting, March 7, 2023

Island Trust Council Quarterly Meeting  Minutes 
March 7-9, 2023 ADOPTED Page 1 of 21 
 
Trust Council 
Minutes of Regular Meeting 
 
Date:  
 
Location:  
 
March 7-9, 2023 
 
Coast Bastion Hotel - Ballroom 
11 Bastion Street, Nanaimo, British Columbia 
 
Executive Present: 1. Peter Luckham, Chair, Thetis 
 2. David Maude, Vice-Chair, Mayne 
 3. Tim Peterson, Vice-Chair, Lasqueti 
4. Tobi Elliott, Vice-Chair, Gabriola 
 
Trustees Present: 5. Deb Morrison, North Pender 
6. Joe Bernardo, Gambier/Keats 
 7. Aaron Campbell, North Pender 
8. Grant Scott, Hornby 
9. Susan Yates, Gabriola 
10. Dag Falck, South Pender 
11. Ben Mabberley, Galiano 
12. Jeanine Dodds, Mayne (periodically attended electronically) 
13. Alex Allen, Hornby 
14. Sam Borthwick, Denman 
15. Ken Hunter, Thetis 
16. Mikaila Lironi, Lasqueti 
17. Lisa Gauvreau, Galiano 
18. Judith Gedye, Bowen Municipal 
19. Kristina Evans, South Pender 
20. Laura Patrick, Salt Spring 
21. Jamie Harris, Salt Spring 
22. Mairead Boland, Saturna 
23. Kate Louise Stamford, Gambier 
24. Sue Ellen Fast, Bowen Municipal 
 25. Lee Middleton, Saturna 
 26. David Graham, Denman (attended electronically) 
  
Staff Present: Russ Hotsenpiller, Chief Administrative Officer 
 David Marlor, Director, Legislative Services 
 Clare Frater, Director, Trust Area Services 
 Julia Mobbs, Director, Administrative Services 
 Stefan Cermak, Director, Planning Services 
 Lori Foster, Executive Coordinator/Recorder 
 
 
 
 
 
 

 
Island Trust Council Quarterly Meeting  Minutes 
March 7-9, 2023 ADOPTED Page 2 of 21 
Tuesday, March 7, 2023 
 
The in-person meeting was recorded, livestreamed and made available for electronic attendance.  It was 
noted there were 80 live stream views from 1:00 p.m. to 5:30 p.m. 
 
1. CALL TO ORDER / LAND ACKNOWLEDGEMENT 
 
Chair Luckham opened the meeting stating his pleasure and honor to be holding the meeting on 
Snuneymuxw First Nation’s territory and, that we all live broadly on Coast Salish territory.  He 
thanked staff for their work then invited each member of Trust Council to introduce themselves 
roundtable where many gave land acknowledgments pertinent to their local trust areas. 
 
Elder Lolly’s, Snuneymuxw First Nation’s welcome was delayed, see after item 3.2. 
 
2. APPROVAL OF AGENDA 
 
Chair Luckham noted new information regarding item 4.2.2., “Trust Council 2023 On Island 
Meetings” that, a June in-person meeting is now available which would have budget implications 
and to defer this to item 7.2.4. Budget Changes. 
 
Trustee Scott requested to show a newly released video titled, “The Silver Highway” regarding the 
herring migration in the Hornby Island Local Trust Area.  Chair Luckham suggested it could be shown 
Wednesday evening. 
 
By general consent, the agenda was adopted as presented. 
 
3. GENERAL BUSINESS ARISING 
 
3.1 Consent Agenda Items 
 
Trustee Morrison requested a status update on Chief Administrative Officer (CAO) 
Hotsenpiller’s FUAL item #1 at 3.1.3 Trust Council Follow-up Action List re: approaching the 
Province of BC to request additional funding.   
 
Chief Administrative Officer (CAO) Hotsenpiller responded, this item continues to be 
pursued.   
 
By general consent, Islands Trust Council adopted the recommendations as presented in 
items 3.1.1 to 3.1.3. 
3.1.1 November 2022 Trust Council draft meeting minutes 
The minutes be adopted as presented. 
3.1.2 December 2022 Trust Council draft meeting minutes 
The minutes be adopted as presented. 
3.1.3 Trust Council Follow-up Action List 
Receive for information. 
 
3.2 Discussion / Decision Items 
 
3.2.1 Trustee Roundtable 
 

 
Island Trust Council Quarterly Meeting  Minutes 
March 7-9, 2023 ADOPTED Page 3 of 21 
Each trustee gave a verbal update about their local trust area committee meetings 
and advocacy work. 
 
Chair Luckham asked trustees to provide email feedback regarding how valuable the 
“trustee roundtable” session is or would they like a more topic focused session 
rather than “local business”. 
 
The meeting recessed for a break at 2:18 p.m. and reconvened at 2:22 p.m. 
 
When the meeting reconvened, Chair Luckham welcomed Elder Lolly of Snuneymuxw First Nation 
thanking her for joining Trust Council on short notice. 
 
Elder Lolly greeted Trust Council, ꞌuyꞌ skweyul, uy kwunus 'i' lum'namu (good day, it is good to see 
you).  Elder Lolly offered blessings then, engaging with instruments handed out earlier, everyone 
sang a song called ꞌUyꞌ Skweyul as taught by Elder Lolly.   
 
Chair Luckham thanked Elder Lolly for bringing her leadership to Trust Council. 
 
4. EXECUTIVE 
 
4.1 Consent Agenda Items 
 
Item 4.1.1 was pulled for discussion regarding the coordination and implementation of the 
Strategic Plan which does not appear on Executive Committee’s work program.  
 
CAO Hotsenpiller spoke to strategic planning in 4.2.1; that Executive Committee is aware it 
needs to address this conversation; however, the Governance Committee is currently 
steering a review of these functions - corporate and strategic planning – as well as values 
questions. 
 
By general consent, Islands Trust Council adopted the recommendation as presented in 
item 4.1.1. 
4.1.1 Executive Committee Work Program Report 
That Trust Council approve the report as presented. 
 
4.2 Discussion / Decision Items 
 
4.2.1 Chief Administrative Officer's Report 
 
Chief Administrative Officer (CAO) Hotsenpiller spoke to his report and updated 
Trust Council regarding: 
 Chair training for all standing committees, setting a date and consideration 
of vice-chair attendance, 
 Surveying trustees about the ongoing education process; June’s Trust 
Council meeting to have survey results, consideration regarding “how” 
learning is delivered,  
 Scheduling a special electronic Trust Council meeting to consider a draft 
protocol agreement between Snaw’naw’as/Nanoose First Nation and 
Lasqueti Island Local Trust Committee (LTC) is pending. 
 

 
Island Trust Council Quarterly Meeting  Minutes 
March 7-9, 2023 ADOPTED Page 4 of 21 
4.2.2 Trust Council 2023 on Island Meetings – BRF 
 
Item 4.2.2 was deferred to item 7.2.4 Budget Changes pending new information 
regarding availability of a location on Gabriola for Trust Council’s June meeting. 
 
4.2.3 Revision of Sunshine Coast Regional District Funding Support Letter - RFD 
 
Director of Planning Services (DPS) Cermak answered trustee questions regarding 
the request for support letter. 
 
Discussion ensued on jurisdictional grant funding; grant funding available to the 
Islands Trust via Union of British Columbia Municipalities (UBCM) requirements and 
administrative processes regarding grants. 
 
Discussion to remove the words from the recommendation in the request for 
decision (RFD) report “on behalf of the Islands Trust” ensued. 
 
TC-2023-001 
It was Moved by Trustee Stamford and Seconded by Trustee Bernardo, 
That the Islands Trust Council request staff to write a letter of support under the 
Chair’s signature stating that the Islands Trust Council supports the Sunshine Coast 
Regional District applying for, receiving, and managing the 2022 Community 
Emergency Preparedness – Disaster Risk Reduction-Climate Adaption Grant. 
 
CARRIED 
The meeting recessed for a break at 3:08 p.m. and reconvened 3:15 p.m.   
 
4.2.4 Council Committee System Policy Update and Consolidation - RFD 
 
Director of Legislative Services (DLS) Marlor spoke to the request for decision (RFD) 
which intends to consolidate standing committee terms of references and include a 
Governance Committee member on the Financial Planning Committee. 
 
TC-2023-002 
It was Moved by Trustee Gedye and Seconded by Trustee Peterson, 
That Trust Council adopt the revised Trust Council Policy 2.3.1 [Council Committee 
System and Terms of References] dated March 7, 2023 that adds Governance 
Committee membership to the Financial Planning Committee, includes the terms of 
reference for all council committees and removes reference to the Executive 
Committee; and further move 
That Trust Council rescind policies 2.3.2 [Regional Planning Committee Terms of 
Reference], 2.3.3 [Financial Planning Committee Terms of Reference]. 2.3.4 [Trust 
Programs Committee Terms of Reference], and 2.3.5 (Governance Committee Terms 
of Reference]. 
CARRIED 
 
 
 
 
 

 
Island Trust Council Quarterly Meeting  Minutes 
March 7-9, 2023 ADOPTED Page 5 of 21 
4.2.5 Establishment of an Accessibility Committee – RFD 
 
Director of Legislative Services (DLS) Marlor spoke to the request for decision, that 
the operating budget or this committee is proposed at $2,500 and the committee 
could require a consultant to write a plan.  
 
Trustees recommended the following minor changes to the policy as presented in 
the agenda package: 
 Page 74 of the agenda package, (page 2 of the attachment) proposed 
section 1.1.8 as highlighted in yellow item 6. add the words “people with a 
disability” after the words “or support”, 
 Page 73 of the agenda package, section 1.1.1., replace the word “four” with 
“five”, 
 Page 74, section 1.1.2., add to the end, “and ratified by Trust Council.”, 
 Section 1.1.3 replace the words, “by the March Trust Council” with “no later 
than the March Trust Council”, 
 Section 1.1.8.  
o Item 1. after the words “with disabilities” add “or who have a 
disability”,  
o Item 2. Add “at least one person and” before the words “up to 3”.  
 
The following discussions regarding substantive changes to the proposed policy 
ensued: 
 The number of Trust Council members actually on the committee should be 
less, 
 Section 1.1.9, for consistency, add to the end, “Trust Council will ratify the 
appointments under section 1.1.8 items 1, 2 and 3.” 
 Section 1.1.8, items 1, 2, 3 and 4 prefaced with “up to” could be interpreted 
as zero and should be changed to read “ a minimum of one and up to four”, 
 Section 1.1.8, item 2  the number of Indigenous participants should not 
have a cap, 
 Clarification on “organizations that support people with disabilities” and 
vetting of organizations requested, 
 Interpretation of the new legislation. 
 
TC-2023-003 
It was Moved by Trustee Morrison and Seconded by Trustee Peterson, 
That Trust Council request interested trustees to work with Director of Legislative 
Services Marlor to provide input and revision to the draft Accessibility Committee 
terms of reference and bring it back to the June Trust Council. 
CARRIED 
 
DLS Marlor will send an email to all trustees requesting further input from those 
interested. 
 
4.2.6 Financial Planning Committee Membership - RFD 
 
DLS Marlor spoke to the request for decision. 
 

 
Island Trust Council Quarterly Meeting  Minutes 
March 7-9, 2023 ADOPTED Page 6 of 21 
Discussion ensued that the wording “to ensure the Committee represents all 16 
bodies of Trust Council” be removed from the recommendation as written. 
 
TC-2023-004 
It was Moved by Trustee Peterson and Seconded by Trustee Gedye, 
That Trust Council ask the Governance Committee to review the current method of 
appointment and the make-up of membership for Trust Council standing 
committees. 
CARRIED 
 
4.2.7 Minister Cullen response re: Provincial Review request letter dated September 23, 
2022 – BRF 
 
Trust Council discussed a further response to the minister. 
 
TC-2023-005 
It was Moved by Trustee Elliott and Seconded by Trustee Yates, 
That Trust Council direct Executive Committee to work with staff on a coordinated 
strategy and prepare a request that the province revisit the provincial grant funding 
formula to the Islands Trust in light of its mandate and in light of the pressing needs 
of affordable housing, climate change and reconciliation with First Nations in the 
Trust Area. 
 
TC-2023-006 
It was Moved by Trustee Scott and Seconded by Trustee Campbell, 
That TC-2023-005 be amended as follows: after “in light of the pressing needs of” 
delete and replace with “increased responsibilities for reconciliation with First 
Nations in the Trust Area, climate change and affordable housing.” 
CARRIED 
 
TC-2023-005 as amended by TC-2023-006 to read as follows: 
 
That Trust Council direct Executive Committee to work with staff on a coordinated 
strategy and prepare a request that the Province revisit the provincial grant funding 
formula to the Islands Trust in light of its mandate and increased responsibilities for 
reconciliation with First Nations in the Trust Area, climate change and affordable 
housing. 
 
TC-2023-007 
It was Moved by Trustee Boland and Seconded by Trustee Harris, 
Amend the above motion by removing “in light of its mandate and increased 
responsibilities for reconciliation with First Nations in the Trust Area, climate change 
and affordable housing.” 
CARRIED 
 
 
 
 
 
 

 
Island Trust Council Quarterly Meeting  Minutes 
March 7-9, 2023 ADOPTED Page 7 of 21 
Chair Luckham called the question on TC-2023-005 as amended by 006 and 007. 
 
That Trust Council direct Executive Committee to work with staff on a coordinated 
strategy and prepare a request that the Province revisit the provincial grant funding 
formula to the Islands Trust. 
CARRIED  
 
Trust Council discussed updating the recently appointed Minister of Municipal 
Affairs, Anne Kang regarding revisiting a review of Islands Trust. 
 
TC-2023-008 
It was Moved by Trustee Boland and Seconded by Trustee Dodds, 
That Trust Council respond to Minister Kang to the effect that Trust Council will 
revisit the request for a review of Islands Trust mandate, governance and structure, 
at September Trust Council and provide the minister with an update. 
CARRIED 
 
4.2.8 Governance Committee Chair Report 
 
Chair of the Governance Committee, Municipal Trustee Gedye reported that the 
committee’s work is in progress as presented in the attached report. 
 
5. TRUST AREA SERVICES 
 
5.1 Consent Agenda Items 
 
Items 5.1.1 and 5.1.4 were pulled for discussion as noted. 
 
By general consent, Islands Trust Council adopted the recommendations as presented in 
items 5.1.1. to 5.1.4. 
5.1.1 Director of Trust Area Services (DTAS) Report 
 
DTAS Frater gave a staffing update on the hiring of a Communications Specialist and 
Senior Indigenous Policy Advisor. 
 
Received for information. 
 
5.1.2 Trust Programs Committee Work Program Report 
Trust Council approved the report as presented. 
5.1.3 Islands Trust Conservancy Report 3rd and 4th Quarters 2022-2023 
Received for information. 
5.1.4 Legislative Monitoring Report, February 2023 - BRF 
 
DTAS Frater responded that the frequency of providing this report every six months 
is under the current direction of Trust Council. 
 
Received for information. 
 
The meeting recessed for a break at 5:30 p.m. and reconvened at 7:00 p.m. 
 

 
Island Trust Council Quarterly Meeting  Minutes 
March 7-9, 2023 ADOPTED Page 8 of 21 
6. ENGAGEMENT / COLLABORATION 
 
It was noted there were 137 live stream views during the delegations and public comments session with 
approximately 11 electronic attendees and 4 members of the public in-person. 
 
At 7:00 p.m., Chair Luckham reconvened the meeting and trustees introduced themselves roundtable.  First 
Nations land acknowledgements were given by many trustees representing their various local trust areas.  
 
6.1 Delegations 
 
The following delegations addressed Trust Council as published in the agenda package. 
 
6.1.1 Gulf Islands Alliance re: Climate Emergency and Biodiversity Collapse 
6.1.2 Raincoast Conservation Foundation re:  Adopt Goals in Montreal Pledge 
6.1.3 David Dunnison re: Valid Invalid Information 
Addressed Trust Council in-person in Nanaimo. 
 6.1.4 Maxine Leichter re: Bylaw enforcement procedures Policy 5.5.1 being more effective 
  and transparent 
6.1.5 Riane da Silva re: How the Islands Trust and Bylaw Enforcement Violate the Human 
Right to Housing 
Addressed Trust Council in-person in Nanaimo. 
6.1.6 Eric Booth re: Application processing 
6.1.7 Michael Sketch re: On a positive obligation give by the Act.... 
Addressed Trust Council in-person in Nanaimo 
 
6.2 Public Comments 
 
Approximately 10 members of the public were present electronically and three in-person. 
 
The following members of the public addressed Trust Council as noted: 
 
Elizabeth White, Salt Spring Island, spoke in opposition to Trustee Harris’s request for 
decision (item 14.1 of the agenda).  She urged council to vote no if the recommendation is 
put on the table. 
 
Bob McKenchie and Don Elkington, Gabriola Island, spoke to a lack of consultation by NAV 
Canada’s proposed flight path changes affecting Gabriola and other islands in the Trust Area 
requesting Trust Council follow the City of Port Moody’s initiative in writing a formal 
response of opposition. 
 
Jennifer Margison, Galiano Island, spoke to the trucking of fresh water to the islands as 
presented in her correspondence circulated as a late item and received at 12.9. in the 
merged agenda package. 
 
Mary Beth Rondeau, North Pender Island, addressed the validity of science regarding 
mapping the Coastal Douglas-fir zone in the Trust Area. 
 
Trustees Yates and Elliott left the meeting at 9:44 p.m. 
 
By general consent, at 9:47 p.m., the meeting was recessed for the evening. 

 
Island Trust Council Quarterly Meeting  Minutes 
March 7-9, 2023 ADOPTED Page 9 of 21 
 
Wednesday, March 8, 2023 
 
At 9:01 a.m., Chair Luckham called the meeting to order.  All trustees were present.  Trustee Graham 
attended electronically. 
 
No members of the public were present electronically.  It was reported there were 163 live stream views on 
March 8. 
 
7. ADMINISTRATIVE SERVICES / FINANCE 
 
7.1 Consent Agenda Items 
 
By general consent, Islands Trust Council adopted the recommendations as presented in 
items 7.1.1 to 7.1.4. 
7.1.1 Director of Administrative Services Report 
Receive for information. 
7.1.2 Financial Planning Committee Work Program Report 
That Trust Council approve the report as presented. 
7.1.3 Q3 Financial Report to December 31, 2022 - RFD 
That Trust Council approve the December 31, 2022 financial report. 
7.1.4 Financial Forecast as at December 31, 2022 
Received for information.  
 
7.2 Discussion / Decision Items 
 
Chair of the Financial Planning Committee (FPC), Bernardo, spoke to the proposed budget 
on behalf of the work of FPC.   
 
7.2.1 March 2023 Islands Trust Council 2023/24 Proposed Budget - Session Outline 
 
Received for information as presented. 
 
7.2.2 2023/24 Draft Budget Assumptions and Principles – BRF  
 
Director of Administrative Services (DAS) Mobbs reviewed the briefing as presented 
and answered trustee questions.   
 
7.2.3 Draft 2023/24 Budget Overview – BRF 
 
DAS Mobbs reviewed the briefing as presented and answered trustee questions. 
 
7.2.4 Financial Planning Committee (FPC) Budget Changes – BRF 
 
Trust Council discussed item 4.2.2 Trust Council 2023 on-island meeting sin 
consideration of amending the budget to include funds for a June Trust Council 
in-person meeting, that space is now available on Gabriola Island at the Haven.  
 
The briefing was received for information. 
 

 
Island Trust Council Quarterly Meeting  Minutes 
March 7-9, 2023 ADOPTED Page 10 of 21 
7.2.5 Budget Numeric Detail 
 
Received for information. 
 
7.2.6 Surplus Funds Allocation 
 
DAS Mobbs answered questions regarding surplus funds allocation. 
 
7.2.7 Business Case Summaries 
 
Trust Council discussed the business case summaries as presented. 
 
The meeting recessed for a break at 11:05 a.m. and reconvened at 11:21 a.m. 
 
Discussion ensued on the budget requests as presented. 
 
7.2.8 Strategic Plan Projects - Budget Requests 
 
Received for information. 
 
7.2.9 Local Trust Committee (LTC) Projects - Budget Requests and Feasibility 
 
Received for information. 
 
7.2.10 Operational Projects and Staffing - Budget Requests 
 
DAS Mobbs spoke to the budget requests and answered trustee questions. 
 
7.2.11 Islands Trust Conservancy (ITC) Board Budget Request 
 
Received for information. 
 
7.2.12 Business Cases Not Advanced 
 
Received for information. 
 
7.2.13 Results of the public consultation process for the proposed Special Tax Requisition 
2023/24 budget – BRF 
 
Received for information. 
 
7.2.14 Salt Spring Island Local Trust Committee (SSI LTC) Special Tax Requisition Request – 
RFD 
 
Director of Planning Services (DPS) Cermak addressed the request for decision as 
presented. 
 
Discussion ensued that not all islands taxed in the Salt Spring Island Local Trust Area 
receive benefit from this special tax requisition. 
 

 
Island Trust Council Quarterly Meeting  Minutes 
March 7-9, 2023 ADOPTED Page 11 of 21 
 
The meeting recessed for lunch at 12:10 p.m. and reconvened at 1:00 p.m.  
 
8. PLANNING SERVICES 
 
Chair Luckham reconvened the meeting and welcomed all back. 
 
8.1 Consent Agenda Items 
 
Items 8.1.1. and 8.1.3 were pulled for discussion as noted. 
 
By general consent, Islands Trust Council adopted the recommendations as presented in 
items 8.1.1. to 8.1.3. 
8.1.1 Director of Planning Services Report 
 
Director of Planning Services (DPS) Cermak answered questions regarding 1) the 
new CityView software for planning and referral tracking and, 2) groundwater 
assessment and recharge mapping. 
 
Received for information. 
 
8.1.2 Regional Planning Committee Work Program Report 
That Trust Council approve the report as presented. 
 
8.1.3 Bylaw Enforcement Statistical Reports - Briefing 
 
Bylaw Compliance and Enforcement Manager, Dingman answered trustee questions 
regarding the statistical reporting in the briefing. 
 
Received for information. 
 
8.2 Discussion / Decision Items 
 
8.2.1 Bylaw Enforcement Policies and Practices Overview - Session Outline 
 
Director of Planning Services (DPS) Cermak introduced the session and welcomed    
Matthew Jackson, Policy Analyst, Ministry of Attorney General’s Office who shared a 
PowerPoint titled “Bylaw Notice Program” and answered trustee questions 
following the presentation. 
 
Sara Darling and Jennifer Jones from the Office of the Ombudsperson shared a 
PowerPoint titled “The Office of the Ombudsperson: Administrative Fairness and 
Bylaw Complaints”. 
 
Both PowerPoint presentations were made available in the merged agenda package.  
 
A question and answer session followed. 
 
8.2.2 Bylaw Enforcement Policy and Practices Overview – Briefing 
 

 
Island Trust Council Quarterly Meeting  Minutes 
March 7-9, 2023 ADOPTED Page 12 of 21 
Received for information. 
 
Trustee Dodds left the meeting at 2:28 p.m. 
 
The meeting recessed for a break at 3:00 p.m. and reconvened at 3:15 p.m. 
 
Discussion continued regarding bylaw enforcement practices and policies.  Staff 
answered trustees’ questions. 
 
TC-2023-009 
It was Moved by Trustee Bernardo and Seconded by Trustee Borthwick, 
THAT the Director of Planning Services request the Office of the Ombudsperson to 
undertake a comprehensive review of the enforcement related policies and 
practices of the Islands Trust, and recommend such improvements and changes to 
them as may be required to bring the policies and practices into conformity with 
best practices for local government by law enforcement.  
CARRIED 
 
By general consent, Trust Council continued with discussion and considered amendments to the draft 
budget as presented.   
 
TC-2023-010 
It was Moved by Trustee Morrison and Seconded by Trustee Evans, 
That Trust Council direct staff to specify that the Legislative Services, Meeting 
Administrator position be named as temporary for one year. 
14 in favour 
11 opposed 
CARRIED 
 
TC-2023-011 
It was Moved by Trustee Morrison and Seconded by Trustee Boland, 
That Trust Council direct staff to specify that the Administration, Administrative 
Coordinator position be named as temporary for one year. 
12 in favour 
13 opposed 
DEFEATED 
 
TC-2023-012 
It was Moved by Trustee Evans and Seconded by Trustee Bernardo, 
That Trust Council reduce the proposed Policy Statement Amendment Project 
budget from $50k to $30k in recognition of the fact that Executive Committee has 
proposed a project charter that has shifted public engagement to the 2024/25 fiscal 
year. 
CARRIED 
 
TC-2023-013 
It was Moved by Trustee Yates and Seconded by Trustee Mabberley, 
That Trust Council put back in to the budget for the 2023/24 year, $27,500 for the 
June Trust Council meeting. 
CARRIED 

 
Island Trust Council Quarterly Meeting  Minutes 
March 7-9, 2023 ADOPTED Page 13 of 21 
 
 
 
TC-2023-014 
It was Moved by Trustee Yates and Seconded by Trustee Mabberley, 
That the 2023/24 Trust Council meetings be held in-person at the following 
locations: June – Gabriola; September -1. The Penders or 2.Keats/Barnabas; 
December – Victoria; March (2024) - Salt Spring. 
CARRIED 
 
TC-2023-015 
It was Moved by Trustee Peterson and Seconded by Trustee Yates, 
THAT the Islands Trust Council include a special property tax requisition for the Salt 
Spring Island Local Trust Area in the amount of $43,500 in its 2023/24 annual 
budget, to fund additional operations of the Salt Spring Island Local Trust 
Committee (LTC) in accordance with the additional powers granted to it under 
Bylaw 154 related to preserving and protecting the quality and quantity of water 
resources within the Salt Spring Island Local Trust Area. 
 
TC-2023-016 
It was Moved by Trustee Middleton and Seconded by Trustee Mabberley, 
That the above motion (TC-2023-015) be modified from $43,500 to $22,000.  
 
4 in favour 
16 opposed 
DEFEATED 
 
Chair Luckham called the question on TC-2023-015 as presented. 
] 
It was Moved by Trustee Peterson and Seconded by Trustee Yates, 
THAT the Islands Trust Council include a special property tax requisition for the Salt 
Spring Island Local Trust Area in the amount of $43,500 in its 2023/24 annual 
budget, to fund additional operations of the Salt Spring Island Local Trust 
Committee (LTC) in accordance with the additional powers granted to it under 
Bylaw 154 related to preserving and protecting the quality and quantity of water 
resources within the Salt Spring Island Local Trust Area. 
 
14 in favour 
8 opposed 
CARRIED 
 
By general consent, the meeting adjourned at 5:36 p.m.  
 
Trustee Scott’s video, “The Silver Highway” regarding the herring season in the Salish Sea was 
shown. 
 
 
 
 
 

 
Island Trust Council Quarterly Meeting  Minutes 
March 7-9, 2023 ADOPTED Page 14 of 21 
 
 
Thursday, March 9, 2023 
 
Chair Luckham reconvened the meeting at 9:00 a.m. and acknowledged the meeting was being held on the 
Coast Salish territory Peoples of the Snuneymuxw First Nation. 
Trustees Allen and Scott sent regrets. There were 24 trustees present. 
 
It was noted there were 130 livestream views of the meeting on March 9, 2023. 
 
9. CLOSED MEETING  
 
At 9:02 a.m., the meeting was closed to the public. 
 
TC-2023-017 
It was Moved by Municipal Trustee Fast and Seconded by Trustee Yates, 
That the meeting be closed to the public subject to Sections 90(1)(c)(g) and (i) of the Community 
Charter in order to consider matters related to employee relations, litigation affecting the Islands 
Trust and receipt of advice that is subject to solicitor-client privilege and that staff attend the 
meeting. 
CARRIED 
 
At 11:00 a.m. the meeting was reopened to the public.  There was a 15-minute break.  The meeting 
reconvened at 11:15 a.m. 
 
10. RISE AND REPORT 
 
Chair Luckham reported that the minutes of the September Trust Council closed meeting were 
adopted as presented. 
 
By general consent, items under 5.2 were addressed next. 
 
5.2 Discussion / Decision Items 
 
5.2.1 Draft Revised Policy Statement Amendment Project Charter v6 - RFD 
 
DTAS Frater spoke to the request for decision. 
 
TC-2023-018 
It was Moved by Trustee Morrison and Seconded by Municipal Trustee Fast, 
That Trust Council approve Policy Statement Amendment Project Charter v6. 
 
CARRIED 
 
Discussion followed on timeline, communications, public engagement and holding 
special purpose meeting to further consider the draft Policy Statement. 
 
5.2.2 Reconciliation Learning Group – RFD 
 
Director of Trust Area Services (DTAS) Frater spoke to the request for decision (RFD).   

 
Island Trust Council Quarterly Meeting  Minutes 
March 7-9, 2023 ADOPTED Page 15 of 21 
 
 
TC-2023-019 
It was Moved by Trustee Elliott and Seconded by Trustee Morrison, 
That a reconciliation learning group be initiated comprised of trustees who indicate 
interest; and that a learning plan be developed and implemented through monthly, 
virtual meetings. 
CARRIED 
  
5.2.3 Recommended Islands Trust Council Representative and Alternate Attendee for DFO 
Shellfish Aquaculture Management Advisory Committee – RFD 
 
TC-2023-020 
It was Moved by Trustee Peterson and Seconded by Trustee Morrison, 
That Trust Council recommend to Fisheries and Oceans Canada (DFO) that Trustee 
Lironi be appointed as Trust Council’s representative to the DFO Shellfish 
Aquaculture Management Advisory Committee and that Trustee Graham be 
identified as the alternate attendee.  
CARRIED 
 
11. DISPOSITION OF DELEGATIONS 
 
Re:  Item 6.1.5 Riane da Silva re: How the Islands Trust and Bylaw Enforcement Violate the Human 
Right to Housing 
 
Discussion ensued regarding whether the delegate is referring to a higher law that Islands Trust 
needs to be aware of. 
 
TC-2023-021 
It was Moved by Trustee Graham and Seconded by Trustee Morrison, 
That Trust Council request Staff to seek a legal opinion regarding the Islands Trust's obligations to up 
hold collective and individual rights to housing. 
 
CARRIED 
 
Re: Item 6.1.3 David Dunnison re: Valid Invalid Information 
 
Trustees offered the following statements for discussion which were projected onscreen: 
 
 That the Executive Committee consult legal counsel with respect to the assertions made 
by David Dunnison to Trust Council on March 7, 2023, and also in the written materials 
he provided in support of his presentation, and obtain counsel’s opinion concerning 
Trust Council’s potential legal liability, if any, arising form any inaccurate scientific claims 
made on the Island Trust website. 
 
 That Trust Council request staff to review language on the website and in publications 
regarding the Coastal Douglas-fir  zone and amend as appropriate, with advice from 
provincial forest ecologists as needed. 
 

 
Island Trust Council Quarterly Meeting  Minutes 
March 7-9, 2023 ADOPTED Page 16 of 21 
 That Trust Council request the Executive Committee to arrange a presentation for 
trustees by provincial forest ecologists to provide background on forest classifications, 
forest health, and the significance of forests in the Islands Trust Area. 
 
 That Trust Council direct staff to continue their work with David Dunnison pending his 
agreement, and to expand the scope of work to, validating the range and extent of the 
CDF zone and “species at risk” data on IT website and promotional data.  Using (Del 
Meidinger, Will Mackenzie and Bob Green) the provincial experts David Dunnison cited 
in his Delegation Tuesday, March 7
th
 as the final authority on the CDF zone range and 
extend to be presented to Trust Council (TC) for review prior to two weeks before 
September Trust Council meeting. 
 
Comments regarding potential legal action against the Islands Trust ensued. 
 
At 12:53 p.m., the meeting was closed to the public. 
 
TC-2023-022 
It was Moved by Trustee Morrison and Seconded by Trustee Bernardo, 
That the Islands Trust Council close this meeting to the public subject to Section 90(1)(g) of the 
Community Charter in order to consider matters related to litigation or potential litigation affecting 
the municipality and that staff attend the meeting. 
CARRIED 
 
At 1:34 p.m. the meeting was reopened to the public. 
 
By general consent, item 13. Bylaws for Approval was addressed next. 
 
13. BYLAWS FOR APPROVAL 
 
Director of Administrative Services (DAS) Mobbs presented to Trust Council, the draft budget as 
revised.  The documents were circulated to trustees and added to the agenda package as 13.1.1 
Revised.  
 
13.1 Financial Plan Bylaw No. 191 – RFD (request for decision) 
 
TC-2023-023 
It was Moved by Trustee Bernardo and Seconded by Trustee Peterson, 
That Islands Trust Council Bylaw 191, cited as the “Financial Plan Bylaw 2023-2024”, be 
Read a First Time. 
CARRIED 
TC-2023-024 
It was Moved by Trustee Bernardo and Seconded by Trustee Gedye, 
That Islands Trust Council Bylaw 191, cited as the “Financial Plan Bylaw 2023-2024”, be 
Read a Second Time. 
CARRIED 
 
 
 
 
 

 
Island Trust Council Quarterly Meeting  Minutes 
March 7-9, 2023 ADOPTED Page 17 of 21 
TC-2023-025 
It was Moved by Trustee Bernardo and Seconded by Trustee Fast, 
That Islands Trust Council Bylaw 191, cited as the “Financial Plan Bylaw 2023-2024”, be 
Read a Third Time. 
CARRIED 
 
TC-2023-026 
It was Moved by Trustee Bernardo and Seconded by Trustee Campbell, 
That Islands Trust Council Bylaw 191, cited as the “Financial Plan Bylaw 2023-2024”, be 
forwarded to the Minister of Municipal Affairs for approval consideration. 
 
CARRIED 
13.2 Revenue Anticipation Borrowing Bylaw No. 192 – RFD 
 
DAS Mobbs spoke to the request for decision (RFD) as presented. 
 
TC-2023-027 
It was Moved by Trustee Middleton and Seconded by Municipal Trustee Fast, 
That Islands Trust Council Bylaw 192, cited as the “Revenue Anticipation Borrowing Bylaw 
2023-2024”, be Read a First Time. 
CARRIED 
TC-2023-028 
It was Moved by Trustee Morrison and Seconded by Municipal Trustee Fast, 
That Islands Trust Council Bylaw 192, cited as the “Revenue Anticipation Borrowing Bylaw 
2023-2024”, be Read a Second Time. 
CARRIED 
 
TC-2023-029 
It was Moved by Trustee Middleton and Seconded by Trustee Stamford, 
That Islands Trust Council Bylaw 192, cited as the “Revenue Anticipation Borrowing Bylaw 
2023-2024”, be Read a Third Time. 
CARRIED 
 
TC-2023-030 
It was Moved by Trustee Fast and Seconded by Municipal Trustee Fast, 
That Islands Trust Council Bylaw 192, cited as the “Revenue Anticipation Borrowing Bylaw 
2023-2024”, be forwarded to the Minister of Municipal Affairs for approval consideration. 
 
CARRIED 
By general consent, Trust Council continued with unfinished business under item 11.  
 
11. DISPOSITION OF DELEGATIONS 
 
 
 
 
 
 
 
 

 
Island Trust Council Quarterly Meeting  Minutes 
March 7-9, 2023 ADOPTED Page 18 of 21 
Re: Item 6.1.2:  Raincoast Conservation Foundation re:  Adopt Goals in Montreal Pledge. 
 
TC-2023-031 
It was Moved by Trustee Morrison and Seconded by Trustee Yates, 
That the Trust Council direct the Regional Planning Committee and the Trust Programs Committee 
to consider how the Montreal Charter on Biodiversity impacts the work of the Islands Trust and 
share their thinking back with Trust Council in this calendar year.  
 
CARRIED 
 
Re: Item 6.1.3 David Dunnison re: Valid Invalid Information 
 
TC-2023-032 
It was Moved by Trustee Stamford and Seconded by Trustee Bernardo, 
That Trust Council request staff to review language on the website and other publications regarding 
the Coastal Douglas-fir zone and associated ecosystems and amend as appropriate, with advice from 
qualified provincial forest ecologists as needed. 
 
TC-2023-033 
It was Moved by Trustee Harris and Seconded by Trustee Evans, 
Amend the above motion TC-2023-032, after “qualified provincial forest ecologists” add “including 
Will MacKenzie provincial custodian of the Biogeoclimatic Ecosystem Classification (BEC) system.” 
and remove “as needed.” 
CARRIED 
 
TC-2023-032 as amended by TC-2023-033 
That Trust Council request staff to review language on the website and in publications regarding the 
Coastal Douglas-fir zone and associated ecosystems and amend as appropriate, with advice from 
qualified provincial forest ecologists, including Will MacKenzie provincial custodian of the 
Biogeoclimatic Ecosystem Classification (BEC) system. 
CARRIED 
 
TC-2023-034 
It was Moved by Trustee Stamford and Seconded by Trustee Boland, 
That Trust Council request the Executive Committee to arrange a presentation for trustees by 
qualified provincial forest ecologists to provide background on forest classifications, forest health, 
and the significance of forests in the Islands Trust Area as soon as conveniently possible. 
 
 
TC-2023-035 
It was Moved by Trustee Harris and Seconded by Trustee Morrison, 
Amend the above motion TC-2023-034, add “including Will MacKenzie,” after “qualified provincial 
forest ecologists...”. 
10 in favour 
14 opposed 
DEFEATED 
 
 
 
 

 
Island Trust Council Quarterly Meeting  Minutes 
March 7-9, 2023 ADOPTED Page 19 of 21 
Chair Luckham called the question on TC-2023-034 as presented. 
 
It was Moved by Trustee Stamford and Seconded by Trustee Boland, 
That Trust Council request the Executive Committee to arrange a presentation for trustees by 
qualified provincial forest ecologists to provide background on forest classifications, forest health, 
and the significance of forests in the Islands Trust Area as soon as conveniently possible. 
10 in favour 
14 opposed 
DEFEATED 
 
TC-2023-036 
It was Moved by Trustee Stamford and Seconded by Trustee Morrison, 
That Trust Council refer the educational opportunity around the Coastal Douglas-fir zone and forest 
discussions to Trust Programs Committee for further consideration as an educational opportunity. 
 
(See resolution TC-2023-034). 
CARRIED 
12. CORRESPONDENCE 
 
12.1 Harlene Holm response to Freshwater Sustainability Report letter received February 14, 
2023 
 
TC-2023-037 
It was Moved by Trustee Patrick and Seconded by Trustee Yates, 
That correspondence item 12.1 “Harlene Holm response to Freshwater Sustainability Report 
letter received February 14, 2023” be referred to the Regional Planning Committee. 
 
CARRIED 
 
12.2 Mielle Chandler letter to Trust Council dated February 14, 2023 
 
Director of Planning Services Cermak commented that regarding the Ombudsperson Review, 
see resolution TC-2023-009, that consideration of language as referenced in Mielle 
Chandler’s letter re: “replacing value-laden words ‘legal/illegal’ and ‘lawful/unlawful’ to 
describe residents’ land uses—especially our dwellings [with] terms ‘conforming’ and 
‘non-conforming’” will be considered with regards to Trustee Boland’s request regarding 
language review of Bylaw Compliance and Enforcement Policy. 
 
Received for information. 
 
12.3 R. Schuster re: Report “Carbon and Biodiversity Mapping and Assessment for the Islands 
Trust Area” from 2014 letter dated February 28, 2023 
 
Received for information. 
 
12.4 D. Rogers re: Correspondence to Trustees letter dated March 6, 2023 
 
Received for information. 
 
 

 
Island Trust Council Quarterly Meeting  Minutes 
March 7-9, 2023 ADOPTED Page 20 of 21 
12.5 McKechnie & Elkington re: NAV CAN Flight Path letter dated March 6 2023 
 
Received for information. 
 
12.6 E. Dishoeck re: Flight path changes proposed by NAV CAN letter dated March 6, 2023 
 
Received for information. 
 
14. NEW BUSINESS 
 
14.1 Tree Cutting Advocacy - Rescind September 2020 Request to the Province - Trustee RFD 
 
Trustee Harris spoke to his trustee request for decision (RFD) as presented.  He spoke to 
education of different techniques of sustainable forestry and the impacts to communities. 
 
TC-2023-038 
It was Moved by Trustee Harris and Seconded by Trustee Morrison, 
That Islands Trust Council request the Chair to promptly inform the Province that it no 
longer wishes to proceed with its request that the Province enhance the Trust's jurisdiction 
over tree cutting bylaws to make its jurisdiction equal to that of municipalities under section 
8 of the Community Charter, and also request staff to remove the task from Trust Council’s 
follow-up action list. 
 
TC-2023-039 
It was Moved by Trustee Elliott and Seconded by Trustee Mabberley, 
That the above motion TC-2023-038 be severed after “Community Charter” and two 
separate motions be presented for consideration by Trust Council. 
9 in favour 
11 opposed 
DEFEATED 
 
Chair Luckham called the question on TC-2023-038 as presented. 
17 in favour 
6 opposed 
CARRIED 
 
14.2 Suspend Proactive Bylaw Enforcement - Notice of Motion 
 
14.2.1 An Independent Review of Islands Trust Bylaw Enforcement Practices – RFD 
 
This item was put on hold pending information to be brought back from the action 
requested in motion TC-2023-009. 
  
15. TRUSTEE UPDATES 
 
15.1 First Nations Relations - None 
 
15.2 Freighter Anchorages/Oceans Protection Plan (OPP) Update 
 
15.2.1 Trustee Lironi - Oceans Protection Plan Update 

 
Island Trust Council Quarterly Meeting  Minutes 
March 7-9, 2023 ADOPTED Page 21 of 21 
Received for information. 
 
15.2.2 Trustee Campbell - Oceans Protection Plan Update 
 
Received for information. 
 
15.3 Salt Spring Island Watershed Protection Alliance (SSIWPA) - None 
 
15.4 Southern Gulf Islands Forum 
 
It was noted that electronic meetings have been held and with an in-person meeting 
scheduled in April. 
 
15.5 Átl’ḵa7tsem/Howe Sound Biosphere Region 
 
A forum is scheduled to be held in April. 
 
15.6 Baynes Sound/Lambert Channel Ecosystem Forum - None 
 
15.7 BC Ferries Advisory Committees - None 
 
16. PRIORITIES CHART 
 
Received for information. 
 
17. STRATEGIC PLAN AMENDMENTS - None 
 
18. PROPOSED JUNE TRUST COUNCIL PROGRAM 
 
The meeting was approved to be held in-person. 
 
19. NEXT MEETING 
 
The next Trust Council meeting is scheduled to be held in person June 27-29, 2023, at The Haven on 
Gabriola Island. 
 
20. ADJOURNMENT 
 
By general consent, at 2:55 p.m. the meeting was adjourned. 
 
 
_________________________ 
Peter Luckham, Chair 
 
Certified Correct 
 
_________________________ 
Lori Foster, Executive Coordinator/Recorder