Islands Trust Council regular meeting, March 22, 2023

[0:00:06] Trustee Luckham: Okay, so good morning, everyone. Welcome to the Executive Committee meeting of March the 22nd.

[0:00:16] Trustee Luckham: It's an amazing morning here in Coast Salish Territory.

[0:00:19] Trustee Luckham: An honor and pleasure to wake up here every day, be aware of the rich culture and history, the beginning of spring,

[0:00:28] Trustee Luckham: The activities that would have been undertaken here on the coast since time immemorial by the tens or hundreds of thousands of people that have been here all this time.

[0:00:40] Trustee Luckham: And as newcomers to the land, it's a joy to see spring coming again this year.

[0:00:48] Trustee Luckham: Of course, the coast has also got a history, a dark history, as well as the joys of the people that have lived here.

[0:00:55] Trustee Luckham: And I want to recognize that also.

[0:00:57] Trustee Luckham: and think of that in our work in preserving and protecting the lands which are the territory of the Coast Salish Nations.

[0:01:09] Trustee Luckham: So I want to welcome my colleagues here today and I'm just going to go according to my screen set up here and I see Trustee Elliott. Good morning.

[0:01:19] Trustee Luckham: Good morning everyone.

[0:01:21] Trustee Luckham: Good morning.

[0:01:23] Trustee Luckham: Trustee Peterson, vice chairs.

[0:01:26] Voice 7: Good morning from beautiful Alfeite, Laskete Island.

[0:01:32] Voice 7: Excellent.

[0:01:33] Trustee Luckham: And Trustee Maude?

[0:01:35] Trustee Maude: Greetings from Maine Island. A little bit dope day today.

[0:01:39] Trustee Luckham: Yeah, okay. And Russ Hotzenpiller, CAO.

[0:01:44] Voice 5: Good morning. Coming to you today, sir, from the traditional territory of the Comox First Nations.

[0:01:49] Trustee Luckham: Excellent. Very good.

[0:01:51] Trustee Luckham: Good. And Director of Local Planning Services, Stefan Cermak.

[0:01:59] Voice 2: Good morning, everybody.

[0:02:02] Trustee Luckham: And David Marler, Director of Legislative Services.

[0:02:06] Trustee Luckham: Good

[0:02:07] Voice 1: morning. Coming to you from Victoria, Long Island Speaking Territory.

[0:02:11] Trustee Luckham: Good. And Laurie Foster in the background there. Thank you for supporting our technology.

[0:02:16] Trustee Luckham: And I think that does it. And of course, myself here coming from Laiakson and Penelakut Territory.

[0:02:22] Trustee Luckham: and um very good to be here so we have an agenda before us um i want to ask if there's any late

[0:02:32] Trustee Luckham: items or um new items that need to be added anybody laurie no trustee uh vice chair elliott

[0:02:44] Trustee Luckham: over to you for something um

[0:02:46] Trustee Elliott: could we add a discussion on preparation of the delegates for

[0:02:50] Trustee Elliott: the ubcm uh housing summit just um how that might happen i'm not sure if that's even been added to

[0:02:59] Trustee Elliott: the agenda yet but i noticed an email from lori about that this

[0:03:03] Trustee Luckham: morning so let's add that at 9.5

[0:03:05] Trustee Luckham: housing ubcm housing summit prep and

[0:03:10] Voice 5: of course you have the protocol agreement that's an attached

[0:03:15] Voice 5: starting um

[0:03:16] Trustee Luckham: and now is that on this agenda already or that's also then new business

[0:03:22] Trustee Luckham: must be new business so let's put that at 9.6 uh snanas uh protocol agreement um thank you ceo

[0:03:39] Trustee Luckham: um i hope i haven't just lost my second no let me go um anything else from anybody

[0:03:47] Trustee Luckham: anybody? No. There was something on my mind there last night. I should have written it down.

[0:04:00] Trustee Luckham: That's silly. Anyway, there was one other minor item that I thought should be discussed.

[0:04:07] Trustee Luckham: And I'll have to try and recollect it as I progress through the day. That's missing. So

[0:04:12] Trustee Luckham: I'm going to add something at 9.7. All right, then. So then I'm going to take it then,

[0:04:19] Trustee Luckham: by general consent that the agenda be adopted as amended and so that'll move us into the context

[0:04:29] Trustee Luckham: notes that are provided to us to give us a overview of what's on the agenda and we see a

[0:04:34] Trustee Luckham: couple of items there 7.12 and 8.2.11 and so we'll move along from there rising report nothing to

[0:04:44] Trustee Luckham: horizon report from the previous in-camera meeting um and uh we don't have march 7th uh

[0:04:50] Trustee Luckham: meeting minutes here they're still pending and

[0:04:53] Voice 11: so they are

[0:04:55] Trustee Luckham: here oh okay super i haven't actually

[0:04:59] Trustee Luckham: looked at them so i apologize for that that's at 4.1 um have others had a look at those minutes

[0:05:07] Trustee Luckham: and do they appear to be a representation of our last meeting excellent i apologize for not

[0:05:14] Trustee Luckham: seeing that that must have come by email and so then I'm going to take it then trusting

[0:05:21] Trustee Luckham: you all that will adopt the minutes by general consent as presented. So this brings us to our

[0:05:29] Trustee Luckham: follow-up action list for the executive committee and we'll start off with the CAO and the follow-up

[0:05:38] Trustee Luckham: list um to uh to tell us what's uh happening with those items that have been tasked to uh to you

[0:05:46] Trustee Luckham: sir over to you thank

[0:05:47] Voice 5: you thank you very much good morning so uh turning to page eight you see

[0:05:51] Voice 5: five items under chief administrative officer um item one is of course that uh that issue has

[0:05:59] Voice 5: moved forward regarding tree cutting and it has a trust council made a resolution so i'll consider

[0:06:05] Voice 5: of that is is complete um or i at last trust council i'm turning to item two i said that we

[0:06:12] Voice 5: would survey trustees to see whether they needed some additional specific orientation training in

[0:06:19] Voice 5: any given area so i'll do that in the next little bit and we will start to fold that into either

[0:06:24] Voice 5: the continuous learning plan or arrange for some potentially some evening online sessions to

[0:06:32] Voice 5: address any of those matters um going forward um you'll see that two and three are quite related

[0:06:40] Voice 5: and as we look at these five things i only see three really um one is the first one which i've

[0:06:47] Voice 5: addressed two and three are around uh orientation of trust council um which will um will address as

[0:06:54] Voice 5: i've described and then we move to items four and five which are around um a request or strategic

[0:07:04] Voice 5: direction associated with developing a request to the province for future funding i personally don't

[0:07:12] Voice 5: see the difference between four and five but um i suspect one came from ec and one has come from

[0:07:20] Voice 5: trust council so as you manage your um your list you might want to look through this and go are

[0:07:27] Voice 5: these and as you do all the whole list um are these separate and distinct items or are they

[0:07:34] Voice 5: um complementary so there's been nothing done since um you know two weeks since since trust

[0:07:40] Voice 5: council associated with um this particular item but obviously it's on this list for uh consideration

[0:07:47] Voice 5: and i think trust council is looking for executive committee to put some framework together around

[0:07:53] Voice 5: this ask certainly that will have to be commensurate with the other requests we've

[0:08:00] Voice 5: made of the province over the next or the last year year or so so that is the essence of the

[0:08:08] Voice 5: follow-up action list and i'd respond to any questions you have and then i just go into my

[0:08:14] Voice 5: my anecdotal report any

[0:08:17] Trustee Luckham: uh questions from any of the vice chairs regarding his report uh trustee

[0:08:21] Trustee Luckham: elliott

[0:08:22] Trustee Elliott: um yes i do see that four and five um are very similar i had seen um somewhere in someone's

[0:08:30] Trustee Elliott: follow-up action list that the request to revise the funding formula to the islands trust um

[0:08:37] Trustee Elliott: included the islands trust conservancy and i don't see the island's trust conservancy

[0:08:42] Trustee Elliott: mentioned um will that body be part of this uh conversation in coordinating our our strategy

[0:08:52] Voice 5: uh i would think so that's a long-standing um resolution it hasn't left us i and i believe

[0:08:59] Voice 5: that's on trust council's fuel um and there was you know without going into the deep history there

[0:09:07] Voice 5: There has been a meeting or two over the last year

[0:09:09] Voice 5: and a bit with regard between EC and the Conservancy.

[0:09:14] Voice 5: Certainly the Conservancy is a body

[0:09:17] Voice 5: that gets some provincial attention

[0:09:18] Voice 5: and there might be some real benefit

[0:09:21] Voice 5: into highlighting its work as we move forward.

[0:09:24] Voice 5: But I think that that collaboration

[0:09:26] Voice 5: would need to be restarted at this point

[0:09:28] Voice 5: as part of any strategy.

[0:09:30] Voice 5: And I wouldn't think that they would be left out

[0:09:32] Voice 5: of any of these conversations.

[0:09:33] Voice 5: So we would harmonize the trust council fuel direction

[0:09:36] Voice 5: with these two as we move forward would

[0:09:40] Trustee Elliott: that be something for the liaison um meeting between ec

[0:09:43] Trustee Elliott: and the conservancy yes it would all right thanks good

[0:09:50] Trustee Luckham: and when for my information is the next

[0:09:53] Trustee Luckham: liaison meeting of this new term that's

[0:09:57] Voice 5: a great question i don't know the answer sure

[0:09:59] Voice 5: i think it's

[0:10:00] Trustee Luckham: july 17th

[0:10:01] Voice 5: lori

[0:10:02] Trustee Luckham: knows lori go ahead i believe it's july

[0:10:05] Trustee Luckham: 17th okay so it would be good

[0:10:08] Trustee Luckham: to be in a prepared position if not well probably likely we might want to do something sooner than

[0:10:15] Trustee Luckham: that given the direction of council but um you know the subtle difference between four and five

[0:10:20] Trustee Luckham: Five I see is, if I remember correctly, four was let's do this strategically when it seems appropriate or convenient in conversations with the province.

[0:10:34] Trustee Luckham: I think the new direction is more the interest of advancing this in a more rapid way.

[0:10:42] Trustee Luckham: and so indeed this conversation has been going on for some time and indeed the

[0:10:48] Trustee Luckham: trust conservancy has been a fundamental and important part of that conversation

[0:10:52] Trustee Luckham: and so we should we should think about strategizing that even perhaps at our next

[0:11:00] Trustee Luckham: meeting ec meeting to discuss how we might get from here to there do you have any remarks on

[0:11:07] Trustee Luckham: that russ or my thought uh

[0:11:08] Voice 5: not really that sounds perfectly reasonable yeah yeah okay

[0:11:14] Trustee Luckham: um and of course all that would have to happen we'd have to provide direction to

[0:11:19] Trustee Luckham: um facilitate that um let's go to the cao and um his uh uh overall uh report staff report

[0:11:30] Voice 5: okay this is brief uh chair luckham um keeping in mind it seems like long ago but we just met

[0:11:35] Voice 5: two weeks ago with just council and um completed that that work and got that direction um and we

[0:11:44] Voice 5: then brought that information to our all staff meeting the following week and described the

[0:11:51] Voice 5: adoption of the budget what that means the potential for additional administrative support

[0:11:57] Voice 5: to the islands trust which was well received i would say and let everyone know that we're going

[0:12:03] Voice 5: to be undertaking a review of the bylaw enforcement function and this generally went through um some

[0:12:10] Voice 5: of the discussions that uh provided an overview or some of the discussions at trust council

[0:12:15] Voice 5: so that's happened uh there's been some work on the corporate plan with myself and uh the

[0:12:21] Voice 5: subgroup from the financial planning committee we meet again this friday um as um a framework

[0:12:27] Voice 5: work is developed um to and it's its first destination i think will end up being the

[0:12:34] Voice 5: governance committee meeting of april 14th and mainly i would say that it's been issues management

[0:12:39] Voice 5: over the last uh week or so just uh issues coming off of islands we've had certainly some challenges

[0:12:45] Voice 5: yesterday um around salt spring and the challenges in channel ridge um and that's taken up a fair

[0:12:54] Voice 5: amount of my time and other um other staff time so but that's a that's a regular normal and um

[0:13:02] Voice 5: well we're continuing to do that work and really that's the that's my uh anecdotal report for you

[0:13:09] Trustee Luckham: okay anything further from the vice chairs no one item uh cao um were you prepared um or

[0:13:20] Trustee Luckham: are able to speak to the chair training item.

[0:13:24] Trustee Luckham: I don't see an update on this agenda.

[0:13:27] Trustee Luckham: And I think that's on your follow-up action list.

[0:13:32] Voice 5: Yes, I can speak to it.

[0:13:34] Voice 5: We've got an open contract negotiation going on

[0:13:38] Voice 5: and I was hoping to go in camera

[0:13:39] Voice 5: and describe that with you today.

[0:13:43] Voice 5: And we've got, I think all the specifics you need

[0:13:45] Voice 5: and then you can rise and report out of that quite easily.

[0:13:48] Trustee Luckham: Excellent, okay, thank you very much.

[0:13:49] Trustee Luckham: I didn't recall what that would be in camera okay excellent so um let us move on to uh the

[0:13:58] Trustee Luckham: director of legislative services David Marler oh sorry Toby you had a follow-up question I just

[0:14:04] Trustee Elliott: had a quick question um this corporate plan strategy that's uh being worked on with the

[0:14:09] Trustee Elliott: governance committee um is that likely to come back to June trust council what are we looking

[0:14:14] Trustee Elliott: looking for in terms of a time frame um

[0:14:18] Voice 5: the conversations I think um have been realistic

[0:14:24] Voice 5: you know I think there will be a significant update but there isn't I don't feel that there's

[0:14:29] Voice 5: pressure to like land a whole strategy by June if that happens that's great and I frankly I think

[0:14:37] Voice 5: that is a good approach we can't go too long of course because we'll miss the funding window for

[0:14:43] Voice 5: for the 24, you know, 24, 25 or 23, 24 follow on budget cycle. So it remains a work in progress.

[0:14:59] Voice 5: This is the initial pieces that are being put in place and there'll be some reporting I expect,

[0:15:04] Voice 5: but that's really going to be over to the governance committee. They've got a lot to

[0:15:07] Voice 5: think through.

[0:15:09] Trustee Elliott: But sorry, I'm just trying to understand, doesn't this also have to dovetail

[0:15:13] Trustee Elliott: with a strategic planning session which ec is sort of the body that directs that and and how

[0:15:22] Trustee Elliott: so i'm trying to figure out which comes first or are they going to be sort of concurrent

[0:15:27] Voice 5: they would

[0:15:28] Voice 5: i would suspect that ec would want to be informed by some of that work and that the first time we'll

[0:15:34] Voice 5: have something substantial to talk about would be the april 14th governance committee meeting

[0:15:38] Voice 5: and coming out of that ec will then see where we're at keeping in mind yes um you are responsible

[0:15:45] Voice 5: ultimately for uh the strategic direction of the organization on behalf of trust council we're

[0:15:51] Voice 5: organizing that and um but i i don't see any point in in you at this point taking that task on or

[0:15:59] Voice 5: looking at strategic items without having at least some feedback from this initial body so

[0:16:04] Voice 5: So April 14th first, and then between the 14th and June trust council will be an opportunity

[0:16:10] Voice 5: for further work on it.

[0:16:13] Trustee Luckham: Right.

[0:16:15] Trustee Luckham: There is, I had the impression, there is an assumption that has been talked about that

[0:16:21] Trustee Luckham: indeed there isn't one that comes before the other, that it's out of necessity.

[0:16:26] Trustee Luckham: There will be concurrent, the work will be concurrent with what we're doing presently.

[0:16:32] Trustee Luckham: Is that correct, CEO?

[0:16:34] Voice 5: To a certain degree, yes.

[0:16:36] Trustee Luckham: Thank you.

[0:16:38] Trustee Luckham: okay uh if there's nothing else let's go to david marla good morning nice rainbow in the background

[0:16:42] Trustee Luckham: there

[0:16:43] Voice 1: thank you good morning uh the stop action list items are on page nine uh item one and two

[0:16:50] Voice 1: are underway uh item one hopefully we can get that to the june trust council and item two would be to

[0:16:58] Voice 1: september trust council item three is completed that's just responding to uh concerns about the

[0:17:05] Voice 1: Minister meeting not being open to the public. So I did send that out. I haven't received

[0:17:10] Voice 1: any further correspondence on that. I do have a short direct report for you, very short.

[0:17:19] Voice 1: If there are any questions, I'll continue.

[0:17:21] Trustee Luckham: I'm not seeing any questions. Go ahead.

[0:17:24] Voice 1: Okay. So at Trust Council, the discussion around the Accessibility Committee was left

[0:17:30] Voice 1: with the concept that I would reach out to trustees and ask any that were interested in

[0:17:38] Voice 1: working with me on coming back to council with some recommendations for the membership that was

[0:17:44] Voice 1: the the focus of the discussion so beyond that I have no direction from trust council I have sent

[0:17:51] Voice 1: out an email a couple days ago so far I haven't received any interested trustees if I don't

[0:17:58] Voice 1: receive any I think what I'll do is just bring this back to the executive committee the original

[0:18:04] Voice 1: RFD and ask for direction from the executive committee on how to return that to trust council

[0:18:10] Voice 1: trust council will have to make a decision in June if we're going to get a committee established by

[0:18:16] Voice 1: September deadline so it's kind of some time limitations involved in this one so I'll keep

[0:18:23] Voice 1: you up to date and i'll keep the sale up to date on whether or not i do get one or two trustees

[0:18:28] Voice 1: that are interested in working with me um the other thing i wanted to just mention is that we

[0:18:34] Voice 1: have some big freedom of information protection and privacy um applications in we get these these

[0:18:41] Voice 1: come in from time to time we don't have much control over them the legislation has timelines

[0:18:47] Voice 1: that we have to follow to meet them and the timelines are not respective of any staffing

[0:18:53] Voice 1: issues whatsoever. As you know we have lost two out of the three very knowledgeable FOI clerks

[0:19:00] Voice 1: so it's right now myself, Jaz and we're using another staff person, Bab, to assist us in

[0:19:08] Voice 1: in processing this so I just want you to be aware of that. We are going to be getting some training

[0:19:15] Voice 1: for the incoming staff that are replacing Becky and Daniela and we'll get that back

[0:19:23] to you.

[0:19:23] Voice 1: But FOI right now is good for some of our admin staff. I'll leave it at that

[0:19:30] Voice 1: and any questions I'll try and answer them. So thank you.

[0:19:35] Trustee Luckham: Thank you. Any questions for the director? Okay. So administrative services I have next.

[0:19:43] Trustee Luckham: Next, Julia is not with us.

[0:19:44] Trustee Luckham: I think she's on a break.

[0:19:46] Trustee Luckham: And Russ, do you have anything to report from that sector?

[0:19:49] Voice 5: No, the only thing I would say is that the financial plan bylaw that's required to be

[0:19:57] Voice 5: provided to the minister by the end of the month, that has occurred following trust counsel.

[0:20:01] Voice 5: So that's gone forward.

[0:20:03] Voice 5: And other than that, no, Julia is away for a couple of weeks.

[0:20:07] Trustee Luckham: Excellent.

[0:20:08] Trustee Luckham: Thank you.

[0:20:08] Trustee Luckham: and uh trust area services i also believe that director freighter is also away at this time do

[0:20:14] Trustee Luckham: you have anything to report from her area

[0:20:16] Voice 5: um get lots of work you've got 11 items you see on pages

[0:20:20] Voice 5: 10 and 11 um if you have specific questions around one of those i would take those down

[0:20:26] Voice 5: and provide an update for you i don't have anything specific uh to relate here i do note

[0:20:32] Voice 5: that there's at least one or two items on this agenda that would create more fuel items for

[0:20:39] Voice 5: trust area services you know the coastal marine strategy and so forth so

[0:20:44] Voice 5: as the the curators of this work program it's always of value to wonder how much

[0:20:51] Voice 5: resource do we want to do undertake or direct towards trust area services and if we take on

[0:20:59] Voice 5: another major project is their value in looking over this list and removing something uh yeah

[0:21:06] Trustee Luckham: might need a fresh look uh with respect to that um given new direction from council so

[0:21:13] Trustee Luckham: and updates accordingly so thank you for that trustee uh vice chair elliott yeah a question

[0:21:20] Trustee Elliott: on that um because we didn't move forward the budget item for heritage and grants and aid

[0:21:27] Trustee Elliott: um just a question do we continue with the work that's sorry i don't see it on the um i'm going

[0:21:37] Trustee Elliott: to look on my own so number three um working with trustees for the dust and bones screening

[0:21:43] Trustee Elliott: and reconciliation discussions or does that come from a reconciliation budget how does that sort of

[0:21:50] Trustee Elliott: work if we still have interest in this um screening

[0:21:56] Voice 5: um oh i think we can still proceed

[0:21:58] Voice 5: with the screening we would have funds to to carry

[0:22:02] Voice 5: on that work um in terms of the

[0:22:05] Voice 5: grant need program itself it'll be funded at the level that trust council's indicated

[0:22:10] Voice 5: so

[0:22:11] Voice 3: which is for

[0:22:12] Voice 5: the coming year which we cut

[0:22:14] Voice 5: it yeah i don't think you cut the whole budget though

[0:22:18] Voice 5: So I think there's, I'd have to double check.

[0:22:21] Trustee Luckham: I think there was an increase being sought.

[0:22:25] Trustee Luckham: Oh, okay.

[0:22:26] Voice 5: Yes.

[0:22:26] Voice 5: So I think there is some funding

[0:22:28] Trustee Luckham: meant

[0:22:30] Voice 5: with previous years.

[0:22:33] Trustee Luckham: But I

[0:22:34] Voice 5: will come back to this body if I'm incorrect and let you know.

[0:22:37] Voice 5: Perfect.

[0:22:39] Trustee Luckham: What else have we got?

[0:22:41] Trustee Luckham: So Stefan Cermak, I think you're next.

[0:22:43] Trustee Luckham: Good morning, sir.

[0:22:47] Voice 2: Good morning, Mr. Chair and EC.

[0:22:49] Voice 2: I don't have anything on the follow-up action list, but there's lots.

[0:22:54] Voice 2: I snuck. You guys have been too kind to me.

[0:22:58] Voice 2: So lots, lots going on though, of course,

[0:23:01] Voice 2: probably biggest thing is like issues management and staff management.

[0:23:04] Voice 2: You may, I'm sure you're all aware that we have, you know,

[0:23:07] Voice 2: two new managers in the, in our department and the North and Salt Spring.

[0:23:11] Voice 2: So helping them manage transitions and help wherever I can.

[0:23:15] Voice 2: We also have a lot of administrative changes.

[0:23:17] Voice 2: Thank you to Trust Council for approving the budget.

[0:23:22] Voice 2: That causes a lot of changes in the admin world.

[0:23:25] Voice 2: So we're planning to manage that through some change management.

[0:23:30] Voice 2: And yeah, working with the ombudsperson, I've been meeting with them to advance that work

[0:23:34] Voice 2: of Trust Council and other things, really lots of stuff going on, lots of issues, lots

[0:23:39] Voice 2: of interesting things, and sort of passionately working away at some of the things for the

[0:23:45] Voice 2: regional planning committee regarding uh fresh water and housing so yeah happy

[0:23:50] Voice 2: to answer any

[0:23:50] Voice 2: questions any

[0:23:52] Trustee Luckham: questions for the director not seeing any okay can you get off easy again

[0:23:59] Voice 10: all right thank

[0:24:00] Trustee Luckham: you very much stefan for your work and i know that uh you have a very large

[0:24:05] Trustee Luckham: portfolio with lots of things lots of balls in the air so to speak so let us move on to item 5.2

[0:24:11] Trustee Luckham: on the agenda this is local trust committee uh chair update your opportunity vice chairs to

[0:24:17] Trustee Luckham: report on ltc meetings that you've uh engaged in since our last meeting and i'm gonna mix it up a

[0:24:23] Trustee Luckham: little bit and start at the bottom of my list here and go to uh uh vice chair peterson and then i'll

[0:24:30] Trustee Luckham: go to vice chair mod and vice chair elliott uh

[0:24:37] Voice 7: thank you chair so met last week on uh galliano

[0:24:42] Voice 7: piano um rare occasion which i encouraged the uh local trustees to uh to bask in for a moment as

[0:24:52] Voice 7: the ltc got an ovation from everyone in the room uh after we passed the temporary use permit and

[0:25:00] Voice 7: development permit for the yellow house art society uh one of those rare occasions that

[0:25:05] Voice 7: was a feel-good moment for everyone uh so that was great um other than that i'd say the meeting

[0:25:11] Voice 7: went well uh over on salt spring um working to really define what our work program is primarily

[0:25:21] Voice 7: focused on um more uh housing opportunities especially workforce housing and uh of course

[0:25:29] Voice 7: concern from residents around the rogers crest channel ridge uh cell tower project there uh

[0:25:39] Voice 7: uh and uh what potential things there may or may not be left for the local trust committee to do

[0:25:48] Voice 7: in pursuit of the uh or in in response to the concerns of residents i suppose uh so that's

[0:25:56] Voice 7: about it uh gonna be on hornby this friday for our first in-person meeting of the term very much

[0:26:03] Voice 7: looking forward to that um and there again we'll be looking uh uh there's a there is another rogers

[0:26:11] Voice 7: tower uh proposal there so there's some some uh similarities although many differences there and

[0:26:19] Voice 7: uh and the ocp review for hornby island as well so i'd say that's that's it for me okay very good

[0:26:29] Trustee Luckham: thank you uh tim um let's go to david maude your local

[0:26:35] Trustee Maude: chair um all that has happened since last

[0:26:38] Trustee Maude: meeting was um we had last friday north pender um we still working a bit on the uh updates land use

[0:26:47] Trustee Maude: bylaw um feel good type stuff is um what was controversial is either getting sort of settled

[0:26:57] Trustee Maude: down within the community there's been a few things eliminated but it's just going forward

[0:27:01] Trustee Maude: we renewed a couple of tups for short-term vacation rentals um which i think is a good tool

[0:27:08] Trustee Maude: um as i said they're both renewals um because of the conditions put in there are no concerns

[0:27:14] Trustee Maude: for the neighbors and um it's that moves forward the only thing that we're stalled on right now

[0:27:19] Trustee Maude: and they've delayed for another year which i'm going to get in trouble for is the draft

[0:27:24] fees pile up um the trustees are really struggling with that um

[0:27:28] Trustee Maude: so i know you guys aren't really

[0:27:31] Trustee Maude: happy but it's stalled for a while i'll leave it with that thank you okay

[0:27:38] Trustee Luckham: thank you very much um

[0:27:39] Trustee Luckham: vice chair mod vice chair elliott uh

[0:27:45] Trustee Elliott: thank you chair um the luskiti trust committee met on monday

[0:27:49] Trustee Elliott: and uh had a really good meeting um this was following a protocol meeting between the cathet

[0:27:57] Trustee Elliott: that regional district and the Skeete Island trustees and sort of that's the annual protocol

[0:28:03] Trustee Elliott: meeting and so we've given some work to our respective CAOs to engage with MOTI staff

[0:28:11] Trustee Elliott: regarding some barge ramp sort of yeah work and something that came up and keeps coming up is

[0:28:21] Trustee Elliott: telephone service on the island uh as a safety issue um well the lack of telephone service i

[0:28:28] Trustee Elliott: should say so i'll be following up um with telus i believe um and then uh trustee peterson brought

[0:28:39] Trustee Elliott: forward a the model antenna sort of protocol uh that salt spring has been exploring and so we're

[0:28:47] Trustee Elliott: going to be looking at that the ocp review we're waiting for staff to come back with the scope

[0:28:53] Trustee Elliott: and analysis of the possible amendments and implications for the lub there's a planner

[0:28:58] Trustee Elliott: transition there so uh senior planner is uh was training a new planner to the area and so that's

[0:29:08] Trustee Elliott: going to be delayed a little bit but it was a good meeting um had some lively discussion on the um

[0:29:14] Trustee Elliott: shall we say, recording of meetings by private citizens. So I got some clarity from

[0:29:23] Trustee Elliott: Stefan Cermak, thank you for that, on our meeting procedures and sort of what's allowed in terms of

[0:29:32] Trustee Elliott: recording of private citizens and public servants such as us. I think that's it. Oh yeah, we have

[0:29:39] Trustee Elliott: an upcoming meeting, South Pender, a special community information meeting, although there

[0:29:43] Trustee Elliott: There will be some regular business on Saturday, but the focus is a town hall to hear from the community on their priorities and what they'd like to see trustees advance in this new term.

[0:29:55] Trustee Elliott: So looking forward to that.

[0:30:00] Trustee Luckham: All right. Thank you. So from my own area, it has been quiet in terms of LTC meetings.

[0:30:11] Trustee Luckham: I expect to be meeting on Gabriola next Thursday. And I reported out on our previous

[0:30:19] Trustee Luckham: Gambier meeting, and there'll be another one coming up another month or so.

[0:30:24] Trustee Luckham: um and um just ongoing uh work with staff for uh correspondence and other items coming and going

[0:30:34] Trustee Luckham: through the the chair position um i do have a question actually because it comes up from time

[0:30:42] Trustee Luckham: to time with in response to your uh the advice that you received from stephan sermac uh if it

[0:30:49] Trustee Luckham: could be brief, maybe ask Stefan Cermak to advise us on that concept of individuals recording our

[0:30:58] Trustee Luckham: meetings, because sometimes people want to record audio, some want to record video, and we like to

[0:31:04] Trustee Luckham: respect the privacy of the public with respect to those things. And then, of course, if they're

[0:31:11] Trustee Luckham: publishing that, what the subtleties are about the freedom of people to do as they wish, and

[0:31:17] Trustee Luckham: And then, of course, the official record, which is what we publish.

[0:31:22] Trustee Luckham: Stefan, can you just summarize quickly for all of our benefit on that?

[0:31:26] Voice 2: I can give you a high-level brief summary, but I'd be happy to report back in a written format if you'd like.

[0:31:33] Voice 2: My understanding thus far is that people are free to record the local trust committee at the meeting, at a public meeting.

[0:31:42] Voice 2: At a public meeting, it's a public event, and the public officials can be recorded.

[0:31:46] Voice 2: it but to record a private citizen you need the private citizens consent and so when you're not

[0:31:52] Voice 2: at a public meeting you're a private citizen and you have that right so that's my understanding

[0:31:57] Voice 2: i'll be happy to dig into that to make sure that that's a solid confirmation but it's certainly

[0:32:02] Voice 2: been the practice over the years and it's been implemented for well well more than a decade than

[0:32:07] Voice 2: than I've been with the organization.

[0:32:10] Trustee Luckham: Great.

[0:32:12] Trustee Luckham: I always think it's polite, if nothing else,

[0:32:17] Trustee Luckham: for individuals to advise the LTC,

[0:32:21] Trustee Luckham: not necessarily ask for permission,

[0:32:23] Trustee Luckham: but certainly advise the members of the public

[0:32:26] Trustee Luckham: and the LTC that they are recording it.

[0:32:29] Trustee Luckham: Not that it would make a difference

[0:32:30] Trustee Luckham: because they were recording it anyway,

[0:32:32] Trustee Luckham: but we don't have any policy ways on that.

[0:32:36] Trustee Luckham: so trustee elliott one more remark on that item yeah

[0:32:40] Trustee Elliott: i would just briefly say that some clarity

[0:32:43] Trustee Elliott: on this might be uh helpful and maybe the question is around the intent of the use clarifying the use

[0:32:50] Trustee Elliott: if a reporter is there recording a meeting to make sure they get the um the quotations right

[0:32:57] Trustee Elliott: that's that's a use right and so i did have a conversation and really it was around yes it

[0:33:04] Trustee Elliott: It would be polite and respectful to talk to somebody if you're going to record them, whether they're an elected official or not.

[0:33:12] Trustee Elliott: But certainly members of the public that are at a meeting should be able to give consent if the use is not known, I think.

[0:33:23] Trustee Luckham: So are you suggesting then we should maybe get a brief report from the director respecting this practice?

[0:33:32] Trustee Elliott: Well, our meeting procedures bylaw is not clear on this and things have to.

[0:33:37] Trustee Elliott: is it not no

[0:33:39] Trustee Luckham: definitely not yeah yeah

[0:33:40] Trustee Elliott: and so things have changed since we've been recording

[0:33:43] Trustee Elliott: our meetings so i think an update to um to clarify what is required because i'm getting

[0:33:50] Trustee Elliott: questions well according to criminal law um this is the case and so i do think yeah i think it

[0:33:57] Trustee Elliott: would be wonderful um and maybe this is over to our policy uh or director of legislative services

[0:34:05] Trustee Elliott: services to look into would that be appropriate uh

[0:34:09] Trustee Luckham: well I um I think I'll leave it to Stefan but

[0:34:13] Trustee Luckham: um uh a summary report on best practices is one thing policy amendments would be another thing

[0:34:22] Trustee Luckham: um Stefan well

[0:34:25] Voice 2: I can see uh legislative director of legislative services director Marla is here I

[0:34:29] Voice 2: think he's the he's very well versed on legislation and of course this is an old issue that has

[0:34:36] Voice 2: has repeated itself.

[0:34:37] Voice 2: So I'll defer to David Marler

[0:34:39] Voice 2: if he would like to speak to this issue.

[0:34:41] Trustee Luckham: Yeah, I didn't want to take up a lot of time today on this,

[0:34:44] Trustee Luckham: but if a report is desired,

[0:34:46] Trustee Luckham: that might be the best place to start.

[0:34:49] Trustee Luckham: David Marler.

[0:34:51] Voice 1: Yeah, if exactly you would like to have staff explore this

[0:34:55] Voice 1: and a resolution requests to come back with a report,

[0:34:58] Voice 1: we can explore all of those aspects that you just identified,

[0:35:02] Voice 1: including any legal information we require.

[0:35:05] Voice 1: and then bring that back to you at a future meeting.

[0:35:09] Voice 1: Then you can consider whether or not you want to recommend

[0:35:12] Voice 1: any amendments to your policy or bylaws to trust council

[0:35:16] Voice 1: or it's a lot of trust committees issue.

[0:35:19] Trustee Luckham: Right.

[0:35:21] Trustee Luckham: And there may even be input from trust council

[0:35:24] Trustee Luckham: with respect to that activity.

[0:35:28] Trustee Luckham: So, okay, that's good.

[0:35:30] Trustee Luckham: If there's nothing, oh, Tim Peterson, go ahead.

[0:35:36] Voice 7: Yeah, thank you, Chair.

[0:35:38] Voice 7: i think it'd be helpful to have some reporting on this um as uh chair elliott by charlotte was

[0:35:48] Voice 7: mentioning you know we are uh certainly on luskete we're getting repeated questions about this and

[0:35:54] Voice 7: assertions about what is and and what isn't the law and uh i just i think it'd be great to have

[0:36:01] Voice 7: a report that then uh if the executive committee um uh is uh willing then could be forwarded to a

[0:36:09] Voice 7: an agenda and be part of the public record so that it's just very very clear and certainly if there

[0:36:14] Voice 7: are policy um changes that need to happen that's uh that's uh part for the course but just some

[0:36:23] Voice 7: very nice clear reporting would be great so that we can just refer that to the public and not have

[0:36:29] Voice 7: this be a uh conversation at almost every meeting so

[0:36:37] Voice 10: i'm just working on

[0:36:38] Voice 7: a motion i'm just working

[0:36:40] Voice 7: on a motion here um uh i move that ec request staff to report back on recording of meetings

[0:36:52] Voice 7: by members of the public um i think that's probably enough but one of the things i i think

[0:37:03] Voice 7: One of the issues that I think is important that we get some information on is the recording of members of the public by members of the public as opposed to the public officials and sort of the subtleties around that I think would be helpful to get some information on.

[0:37:28] Voice 7: i

[0:37:29] Trustee Luckham: think you probably lost lori in the post amble there i i think uh uh i report uh some kind of

[0:37:40] Trustee Luckham: reporting as discussed would probably be the appropriate motion lori have you managed to

[0:37:46] Trustee Luckham: capture that thank you um is that satisfactory tim no wonderful

[0:37:58] Voice 7: uh

[0:38:00] Trustee Luckham: somebody said no

[0:38:01] Voice 3: that's me

[0:38:09] Trustee Luckham: all right so do i have a seconder for the motion then uh trustee elliott thank you

[0:38:13] Trustee Luckham: and uh any further discussion i'll call for the vote

[0:38:17] Trustee Maude: can i just ask a question oh

[0:38:19] Trustee Luckham: i see you're so small on the screen there it would be handy if

[0:38:22] Trustee Luckham: you switched back to your uh your laptop video rather than the the hall uh video there okay

[0:38:29] Trustee Maude: we'll do it shortly um go ahead um i just i struggle with this because i don't understand

[0:38:36] Trustee Maude: understand the difference because we are recording the meetings already so we're already is it's not

[0:38:43] Trustee Maude: that we're adding something additional to the meeting is is that the meetings are recorded

[0:38:48] Trustee Maude: the public are being recorded so I I just I'm struggling is what the issue is it's not like

[0:38:54] Trustee Maude: this is five years ago and somebody's coming in with their with an iPhone recording a meeting

[0:38:58] Trustee Maude: and we're going what's going on is we do this at every meeting and so I'm just struggling with

[0:39:05] with what the issue is

[0:39:06] Trustee Maude: and whether we should be focusing

[0:39:08] Trustee Maude: on maybe more important things.

[0:39:11] Trustee Luckham: Well, you're absolutely right.

[0:39:12] Trustee Luckham: And I think that would become clear

[0:39:15] Trustee Luckham: in the report from staff.

[0:39:16] Trustee Luckham: Okay.

[0:39:18] Trustee Luckham: Yeah.

[0:39:18] Trustee Luckham: So yeah, you're certainly free to choose

[0:39:22] Trustee Luckham: to vote for support on this or not.

[0:39:24] Trustee Luckham: So if there's no other discussion,

[0:39:28] Trustee Luckham: and I want to say I totally respect

[0:39:30] Trustee Luckham: what you're saying there, Vice Chairman.

[0:39:33] Trustee Luckham: All those in favor?

[0:39:35] Trustee Luckham: and any opposed uh you can't see you there very well trustee mudd looks like you're opposed so

[0:39:43] Trustee Luckham: thank you um so that carries um let us move on then unless there's anything further uh and trustee

[0:39:52] Trustee Luckham: allen's trust conservancy liaison update and that's vice chair elliott um do you have something

[0:39:56] Trustee Luckham: to report from the conservancy you've certainly got a few items that you've seen i

[0:40:01] Trustee Elliott: will be brief

[0:40:03] Trustee Elliott: brief as possible. We had a meeting on March 14th with the Trust Conservancy Board, updated the work

[0:40:10] Trustee Elliott: plan. And I was actually very thankful. Our ITC manager, Kate Emmings, is so on the ball.

[0:40:22] Trustee Elliott: She was able to say, well, if we do this, we're not going to be able to do this. And so there

[0:40:26] Trustee Elliott: was a good discussion of what's actually achievable by staff. And we came up with a

[0:40:31] Trustee Elliott: work plan that continues to focus on land securement, administrative and management

[0:40:38] Trustee Elliott: sort of tasks that aren't very glorious, but they need to be updated after COVID. And we've

[0:40:45] Trustee Elliott: delayed developing a reconciliation action plan until the new SEPA is in place. In regards to

[0:40:51] Trustee Elliott: the budget um we have spent 99 of it and so again staff is very efficient in uh budgeting

[0:41:01] Trustee Elliott: exactly what is needed for the programs um in i'll just note that in the process of evaluating

[0:41:09] Trustee Elliott: a referral for a development variance permit from keats island and its potential implications for a

[0:41:16] Trustee Elliott: nearby conservation area um we did have a discussion around how revetments and seawall

[0:41:25] Trustee Elliott: and foreshore management is going to become more of an issue in especially for structures that were

[0:41:36] Trustee Elliott: built before setbacks were put in place so basically uh keats island there's a you know

[0:41:42] Trustee Elliott: They have a setback now, but 40 years ago, there wasn't.

[0:41:47] Trustee Elliott: And so that property is in danger of storm surges and all of this.

[0:41:54] Trustee Elliott: So I think we're going to see this.

[0:41:56] Trustee Elliott: So shoreline protection and green vegetation and measures to mitigate the impacts of sea level rise and storm surges is going to become more prevalent and more of an issue.

[0:42:07] Trustee Elliott: So I'm really happy with the fact that we're going to have a discussion on the Coastal Marine Strategy because part of that is going to inform our community planning going forward.

[0:42:20] Trustee Elliott: So I'll leave it at that. We'll have a discussion on the Coastal Marine Strategy Forum, which our Vice Chair Smith attended, and she gave a really good report, and I'm really glad that we were part of that.

[0:42:34] Trustee Elliott: that so looking forward to the I think trustees get to have a special uh meeting uh in a couple

[0:42:41] Trustee Elliott: of days or tomorrow and so yes there's a one million hundred million dollar fund that was

[0:42:48] Trustee Elliott: announced for uh for fresh water strategy so I'm we'll we'll have a chat about that hopefully later

[0:42:54] Trustee Elliott: on anyway great meeting really impressed with the staff they continue to uh do really amazing work

[0:43:03] Trustee Luckham: okay thank you uh very much um any questions there from vice chairs

[0:43:10] Trustee Luckham: i can't help but think of the dutch have a lot of experience in holding back the sea

[0:43:19] Trustee Luckham: and in recent history the italians have similar experiences in venice and it's an interesting

[0:43:26] Trustee Luckham: concept holding back the sea um so uh our executive committee meetings um we do as i always

[0:43:37] Trustee Luckham: like to think we do three things we do administrative uh work overall for the organization

[0:43:42] Trustee Luckham: we approve bylaws from ltcs and we do meeting uh trust council meeting preparation and we have here

[0:43:49] Trustee Luckham: next on our agenda a bowen island municipal land use bylaw amendment number 598 this is a request

[0:43:55] Trustee Luckham: request for decision um and uh none of us are vice chairs on that uh Council and so I'll turn

[0:44:05] Trustee Luckham: to regional planning manager sir Mac if he wants to introduce this uh by law and then I'll look

[0:44:10] Trustee Luckham: for a vice chair to move the motion and we can discuss whether or not we agree with it and vote

[0:44:15] Trustee Luckham: accordingly um uh regional director uh sir mac thank

[0:44:21] Voice 2: you mr chair so for for those new members

[0:44:26] Voice 2: of executive committee bowen island municipality must refer its bylaws to the executive committee

[0:44:34] Voice 2: in the same way that the local trust committees must do so whereby the executive committee will

[0:44:41] Voice 2: turn their attention to whether or not the bylaws are contrary to or at variance with the policy

[0:44:49] Voice 2: statement. So this is what you have before you is a referral of Bowen Islands Municipality's

[0:44:56] Voice 2: bylaw number 598. Their staff have reviewed it and our staff have reviewed it myself and agree

[0:45:04] Voice 2: that in staff's assessment the bylaw is not contrary to or at variance with the policy

[0:45:09] Voice 2: statement. If you'd like me to talk more about the bylaw, I can. I'll just summarize it to say

[0:45:15] Voice 2: that it is a one lot. It's the intent is for them to divide or subdivide it in the future.

[0:45:21] Voice 2: And it's an interesting approach in how they clustered the development, six lots onto one

[0:45:26] Voice 2: small part of the property, one remainder. And while preserving important coastal features,

[0:45:33] Voice 2: park access and a few other features that make it easy to support and in in concurrence with

[0:45:42] Voice 2: the policy statement so that's my overall assessment happy to answer more questions

[0:45:47] Trustee Luckham: very good thank you stephan are there any questions respecting this bylaw then could

[0:45:54] Trustee Luckham: i get a motion from one of those chairs and it's on page uh it's on the agenda cover on page nine

[0:46:03] Trustee Luckham: tim peterson uh you'll have to unmute yourself i

[0:46:15] Voice 7: thought i had but sometimes the click doesn't

[0:46:18] Voice 7: always work i move that the executive committee advised bowen island municipality that bylaw number

[0:46:23] Voice 7: 5 98 cited as bowen island municipality land use bylaw number 57 2002 amendment bylaw number

[0:46:34] Voice 7: 598 2023 is not contrary to or at variance with the island's trust policy statement

[0:46:41] Trustee Luckham: Good. Do I have a seconder? David Maude. Thank you. Any further discussion? All those in favor?

[0:46:49] Trustee Luckham: Any opposed? None opposed. So that carries. That'll be returned to Bowen Island Municipality.

[0:46:55] Trustee Luckham: Thank you very much to staff for bringing that to us. So we're going to move into

[0:47:03] Trustee Luckham: Trust Council meeting preparation here today. The first item is the Trust Council Roundtable

[0:47:11] Trustee Luckham: review it's an opportunity for each of us to remark on our experience at the council and seek

[0:47:17] Trustee Luckham: some feedback from staff this is a learning opportunity um um to improve uh our um council

[0:47:26] Trustee Luckham: meetings into the future so um i'm gonna go in the opposite direction here now um i think i'm gonna

[0:47:33] Trustee Luckham: start with uh trustee elliott uh trustee mod trustee peterson um

[0:47:39] Trustee Elliott: i'll keep my remarks brief

[0:47:41] Trustee Elliott: I think there's still value in doing the trustee roundtable at Trust Council.

[0:47:47] Trustee Elliott: I really think it's good to hear from people.

[0:47:51] Trustee Elliott: I'm questioning the placement and the timing of delegations on the first night.

[0:48:02] Trustee Elliott: It went really long and we want to hear from citizens and these delegations.

[0:48:10] Trustee Elliott: People put a lot of thought into it.

[0:48:12] Trustee Elliott: But by 9.30pm, everyone's tired, and it's hard to take in information. So that was a bit

[0:48:20] Trustee Elliott: challenging. And overall, I would say, I'm questioning the trend that we're seeing from

[0:48:30] Trustee Elliott: the last two trust councils of an immediate response to a delegation and sort of action

[0:48:37] Trustee Elliott: from the floor that directs a lot of staff resources and basically sets the agenda for the

[0:48:45] Trustee Elliott: for the next three months so um we saw that at december trust council meeting and i think the

[0:48:52] Trustee Elliott: bylaw enforcement um overview and briefing was great it was really helpful um i'm just

[0:49:01] Trustee Elliott: can we introduce some sort of buffer time between what we're hearing from citizens in

[0:49:08] Trustee Elliott: terms of delegations and immediate responses that may not be possible um trust council is

[0:49:14] Trustee Elliott: the decision-making body and and we're there to do that work so um but it's i find it interesting

[0:49:22] Trustee Elliott: that in every other aspect of the islands trust work we have multiple processes of consideration

[0:49:29] Trustee Elliott: and reconsideration, getting reports, learning what, you know, the specific complexities of a certain issue are. And we spend months deliberating before coming to decisions on important issues. So this very, I'm finding it hard to, yeah, so I think you get where I'm going with that.

[0:49:59] Trustee Elliott: It's the one aspect that I think is speeding ahead and the train leaves the station before we've even had a consideration of what track it's going on and what are the implications and what are the resources that it's going to take.

[0:50:13] Trustee Elliott: And that is one thing that is totally different from the way the rest of Trust Council seems to operate.

[0:50:19] Trustee Elliott: So I am challenged by that as much as I do love the good debate and discussion and hearing from people with different points of view.

[0:50:29] Trustee Elliott: So that's my take on March Trust Council. Thank you.

[0:50:34] Trustee Luckham: Excellent. Thank you. Trustee Maag.

[0:50:37] Trustee Maude: Thank you, Chair. I think

[0:50:40] Trustee Luckham: it's difficult just to address what Trustee Elliott was just speaking of,

[0:50:45] because if we delayed it or deferred it to the next Trust Council meeting,

[0:50:49] Trustee Maude: we're going to spend a whole bunch of time reminding ourselves what the delegates said

[0:50:54] and bringing ourselves back up to speed.

[0:50:56] And sometimes these things are time sensitive.

[0:51:00] I think this time we got bogged down with one particular delegation, both with the delegation and the Q&A and then the disposition of the delegation.

[0:51:09] That's a rarity in my experience.

[0:51:14] Unfortunately, it might have tainted what otherwise was pretty, what normally is a smooth process.

[0:51:23] And I don't think what happened with that delegation, I don't second guess and say we should have done anything different.

[0:51:28] I think it was dealt with properly, but it just did burn a lot of time of ours, unfortunately.

[0:51:35] Trustee Maude: My overall impression of Trust Council is I was very impressed.

[0:51:40] Trustee Maude: I think everybody within was very respectful.

[0:51:45] I admired how two trustees from an island could have a disagreement and vigorously debate

[0:51:51] Trustee Maude: on both sides of the matter, and then 15 minutes later be sitting side by side, leaning over

[0:51:56] Trustee Maude: over a laptop discussing the next motion is I think

[0:52:01] everybody is working together and really

[0:52:04] Trustee Maude: working

[0:52:05] Trustee Maude: in my mind in a very positive manner.

[0:52:08] Trustee Maude: The only thing for me is, you know,

[0:52:10] Trustee Maude: Thursday didn't go too long.

[0:52:12] Trustee Maude: A lot of us didn't get back home until 10 o'clock at night.

[0:52:15] Trustee Maude: So it made for a very, very long day,

[0:52:18] but I think that the agenda was reasonably laid out,

[0:52:23] but unfortunately we got sidetracked on some issues

[0:52:26] that took more time than maybe we anticipated and there's nothing we can do about it and

[0:52:30] I just think you know it is what it is and

[0:52:33] Trustee Maude: I think it was a good experience thank you

[0:52:38] Trustee Luckham: uh thank you David uh Tim Peterson well

[0:52:43] Voice 7: thank you I'd agree that uh um I really enjoyed the

[0:52:48] Voice 7: level of collegiality uh at trust council amongst trustees uh I thought it was a

[0:52:53] Voice 7: a pretty good session overall.

[0:52:56] Voice 7: I will echo Trustee Elliot's comments

[0:53:01] Voice 7: about the evening session.

[0:53:03] Voice 7: I heard from multiple trustees

[0:53:06] Voice 7: that they didn't like working that late into the evening.

[0:53:11] Voice 7: Again, concentration issues and just sort of

[0:53:14] Voice 7: general sense of exhaustion by the time that was done.

[0:53:18] Voice 7: So that's something I think that we might wanna consider

[0:53:22] Voice 7: consider the timing of that for future meetings.

[0:53:27] Voice 7: As far as the meeting going long,

[0:53:30] Voice 7: I think this is a function of the fact

[0:53:34] Voice 7: that we've got a lot of new trustees,

[0:53:36] Voice 7: that people want to ask questions and get clarity.

[0:53:40] Voice 7: And of course we're only meeting four times a year

[0:53:43] Voice 7: as trust council.

[0:53:45] Voice 7: And I want us to have that space for trustees

[0:53:49] Voice 7: to ask the questions.

[0:53:50] Voice 7: I think it's very important.

[0:53:56] Voice 7: In terms of the timing, perhaps we might consider, if it's realistic to try and put as much as we do in the time that we're allotting ourselves as Trust Council, especially as we're, you know, as I mentioned, we have a lot of new trustees asking a lot of questions.

[0:54:18] Voice 7: we may want to consider just planning uh a slightly longer session um i think from my

[0:54:28] Voice 7: perspective and i'm not sure how every trustee would would go about this but uh you know if we

[0:54:36] Voice 7: had planned the session to run till three then no one's having surprises about the time they're

[0:54:41] Voice 7: getting home and given that um given our reality with with new trustees asking important questions

[0:54:50] Voice 7: we need to have the space there so i i'd suggest that it's worthy of of the executive committee to

[0:54:58] Voice 7: consider planning a slightly longer session so that uh trustees and staff have a more realistic

[0:55:06] Voice 7: expectation of the time that we might be at trust council uh so those are my thoughts

[0:55:12] Voice 11: very

[0:55:16] Trustee Luckham: good thank you uh tim lots of uh great thoughts there so far um my remarks are is um

[0:55:27] Trustee Luckham: you know indeed this is a new council and there's um we need to make a significant investment in

[0:55:33] Trustee Luckham: and the learning and working together piece to prepare us for the rest of the term.

[0:55:41] Trustee Luckham: And so I can't emphasize enough how important it was, I think, for that meeting to be in person.

[0:55:50] Trustee Luckham: The amount of conversation, people whispering in my ear, and the conversations at dinner time,

[0:55:55] Trustee Luckham: and at the breaks, and all of this. And in fact, particularly around some of the difficult issues

[0:56:00] Trustee Luckham: we were debating, having that opportunity to have one-on-one conversations in between

[0:56:05] Trustee Luckham: when necessary, I think helped with the flow and the decision-making that was happening

[0:56:12] Trustee Luckham: and the level of respect that was going on during the debates. And so really,

[0:56:21] Trustee Luckham: really, if nothing else, I really appreciate the in-person meetings.

[0:56:24] Trustee Luckham: meetings. I, too, am questioning the evening public consultation. That is an experiment,

[0:56:37] Trustee Luckham: and the hope was that we would provide, there would be a greater opportunity for more public

[0:56:47] Trustee Luckham: public participation. And I think actually it wouldn't, it's not unreasonable for me to say

[0:56:54] Trustee Luckham: that since we've been doing these evening public consultation sessions, I don't think that we've

[0:57:01] Trustee Luckham: actually increased the level of participation. And so, you know, so of course, as with recording

[0:57:11] Trustee Luckham: meetings, once you enter into doing something and becomes a practice, it's a lot more difficult to

[0:57:17] Trustee Luckham: pull back from that. And it might seem arbitrary to some if we decided to not have evening public

[0:57:25] Trustee Luckham: engagement sessions as part of our planning process for the next council, because there

[0:57:31] Trustee Luckham: might be the council might want to weigh in on that, in my experience. And so I think that's

[0:57:39] Trustee Luckham: important there's two aspects to this with respect to the length of the public the public engagement

[0:57:48] Trustee Luckham: session and delegations particularly um in that obviously this needs to be way tighter

[0:57:55] Trustee Luckham: and uh point out that actually uh the one delegation that ended up being an hour long

[0:58:01] Trustee Luckham: delegation actually the delegate was 10 minutes was actually closer to 11 minutes but his actual

[0:58:08] Trustee Luckham: presentation was 10 or 11 minutes which is perfectly reasonable what went wrong is trustees

[0:58:15] Trustee Luckham: asking complex questions that required complex answers and so certainly the policy generally

[0:58:23] Trustee Luckham: does say your delegation x amount of minutes 10 minutes and and and includes questions and so

[0:58:31] Trustee Luckham: So the dilemma that I run into is, so 11 minutes, he's already expired his time allotment, there will be no questions.

[0:58:41] Trustee Luckham: I can imagine that that wouldn't go over well with a number of trustees.

[0:58:45] Trustee Luckham: And so there's a management issue associated with that, that may or may not turn out to be a different kind of a conversation.

[0:58:55] Trustee Luckham: conversation. And so certainly, I think that we do need to stick more to the prescription that

[0:59:04] Trustee Luckham: a delegation is either 10 minutes or 15 minutes and five minutes for questions. And if that's one

[0:59:10] Trustee Luckham: question or two, that's up to the council to determine what those questions are, and then

[0:59:15] Trustee Luckham: indeed up to the delegate to be succinct on the answer to the question. Yes or no would be a much

[0:59:23] Trustee Luckham: much better answer than the long, because I think we had three or four questions that were easily

[0:59:28] Trustee Luckham: 10 minutes each. And that's what set us astray. So, of course, moving that into one, we need to

[0:59:37] Trustee Luckham: be more prescriptive. Because, of course, if we move that public engagement into the middle of

[0:59:44] Trustee Luckham: the day, and instead of it taking up all the delegations taking up 60 minutes, which is not

[0:59:49] Trustee Luckham: not unusual, that it takes up two hours or more, that it completely messes up the rest of the

[0:59:55] Trustee Luckham: schedule. And I would say that in some respects, because

[1:00:00] Trustee Luckham: it happens at the end of the day there is maybe an assumption that we can go on a little longer

[1:00:05] Trustee Luckham: just because there's no pressing business that we have to follow up with because we're going to end

[1:00:09] Trustee Luckham: as soon as the public consultation so those are the complexities that I think about and certainly

[1:00:16] Trustee Luckham: seeking in a different venue than this perhaps just airing it at the moment any discussion

[1:00:23] Trustee Luckham: around that and advice from staff and vice chairs and or trustees that might be listening

[1:00:28] Trustee Luckham: with respect to how to manage that better because indeed I did not manage that well

[1:00:35] Trustee Luckham: but didn't see a way out of it that would not be problematic. As was mentioned earlier that

[1:00:46] Trustee Luckham: the disposition of delegations really does need to happen in a timely fashion because people come

[1:00:51] Trustee Luckham: and they like to see an outcome of the reason why they came and certainly though it's better advice

[1:01:00] Trustee Luckham: rather than saying let's do x it's better to ask staff for options on investigating something so

[1:01:10] Trustee Luckham: that we can so we don't actually have to craft a solution to the problem but we can identify the

[1:01:15] Trustee Luckham: problem more broadly other than the perspective that the delegate has brought. And so that's

[1:01:23] Trustee Luckham: something for all of us to consider. But again, council's appetite for discussion and problem

[1:01:30] Trustee Luckham: solving is a challenge. I will say that indeed, or repeat really, the respectful dialogue amongst

[1:01:39] Trustee Luckham: Council was amazing. We indeed had many unanimous decisions and indeed the outcomes of decisions

[1:01:49] Trustee Luckham: that were proposed by some trustees when they weren't successful, that those trustees that

[1:01:58] Trustee Luckham: were unsuccessful were very sportsman-like, sportsperson-like, and I so very much enjoyed

[1:02:06] Trustee Luckham: enjoyed that aspect of us working together and then I'll just say that you know on any of these

[1:02:13] Trustee Luckham: topics more time or less time for conversations council's appetite for free-ranging conversation

[1:02:21] Trustee Luckham: is huge and again is one of the big challenges of the chair to try and not and I see moans and

[1:02:29] Trustee Luckham: groans around the room about restricting conversation but we do have an agenda and I

[1:02:36] Trustee Luckham: I do take that agenda seriously because it sets up expectations of trustees, as well as the public

[1:02:42] Trustee Luckham: for when and where items are going to fall on our time available. And of course, it's easy to say,

[1:02:49] Trustee Luckham: let's add more time for conversations. But we don't actually talk about adding more time to

[1:02:57] Trustee Luckham: the overall agenda. We don't go from two days of discussion to three or four days of discussion.

[1:03:03] Trustee Luckham: We want to squeak more time out of the two days that we have. And that's just simply not possible without going overtime because there are so many conversations that need to be had. And again, the appetite for debate is pretty vigorous.

[1:03:20] Trustee Luckham: yeah so longer sessions was the only other remark I had so those are my thoughts I welcome any

[1:03:28] Trustee Luckham: feedback from anybody and everybody with how to manage these meetings better

[1:03:34] Trustee Luckham: and I found it to be a very enjoyable council overall actually and we we were successful in

[1:03:42] Trustee Luckham: getting a budget forward and that's I would say that was not necessarily clear a month ago

[1:03:48] Trustee Luckham: so uh that's super and let's uh turn to staff oh trustee elliot you have a remark and then i'll go

[1:03:54] Trustee Luckham: to staff for their comments on what they saw more

[1:03:58] Trustee Elliott: of a question um on two points um should we

[1:04:05] Trustee Elliott: maybe restrict conversation post-delegations and just have a policy of you know two to three

[1:04:11] Trustee Elliott: minutes question period and there's a hard limit that's one question and uh can we look at a

[1:04:18] Trustee Elliott: learning program for trustees in terms of facilitating group discussions and collaborative

[1:04:24] Trustee Elliott: decision making. I really did like the evening webinars. I don't know where we're at in terms

[1:04:31] Trustee Elliott: of staff training. But really, it is an art to bring 26 different perspectives together and have

[1:04:42] Trustee Elliott: a good conversation that leads to decision making that people are happy with. So maybe this is a

[1:04:47] Trustee Elliott: skill we can develop as opposed to let's just create longer sessions or you know we're trying

[1:04:54] Trustee Elliott: to create a culture of working together and i think all of you have pointed to there's the will

[1:04:59] Trustee Elliott: and the the desire to do that and people do that well when we're in person but perhaps some skills

[1:05:05] Trustee Elliott: or some training in that regard could be could help the overall um goal of getting there faster

[1:05:13] Trustee Elliott: Mr. Yep,

[1:05:16] Trustee Luckham: and Vice Chair Mogg.

[1:05:20] Trustee Maude: I just wanted to reflect back is perhaps

[1:05:24] Trustee Maude: Chair Locke might have a better track record than me,

[1:05:29] but I don't remember ever delegations going

[1:05:34] sort of as

[1:05:34] Trustee Maude: much quote unquote,

[1:05:35] Trustee Maude: overtime in the past that there was,

[1:05:38] Trustee Maude: it was one delegation that caused an issue time-wise,

[1:05:43] Trustee Maude: but I would agree with Chair Luck of you know any effort to sort of shut down or

[1:05:50] Trustee Maude: return that conversation I don't think would have gone very well and then the

[1:05:55] system in the same with the subsequent disposition it was a complex topic and

[1:06:00] trustees wanted to talk it was a deep subject and we went through a lot of

[1:06:05] time on it I just don't anticipate in the future that being the norm because I

[1:06:12] I don't remember in the past that that actually happened to that regard so it I would be more

[1:06:18] tempted to consider that of being a one of um a little bit of a learning experience but um

[1:06:24] as the trustees on my local trust committees know I

[1:06:27] Trustee Maude: kind of like people to speak and you know

[1:06:29] Trustee Maude: sometimes our town halls can go for an hour and a half but you know hearing every voice

[1:06:33] Trustee Maude: is very important thank you yeah

[1:06:37] Trustee Luckham: I think you're right David that was a rare instance of that much

[1:06:42] Trustee Luckham: over time associated a single delegation but um we i think we do need to keep an eye on it

[1:06:47] Trustee Luckham: so ceo hudson pillar do you have uh any observations about the trust council

[1:06:52] Voice 5: uh thank

[1:06:54] Voice 5: you mr chair i'm glad glad to be there in space with everybody uh very pleased that the budget

[1:07:00] Voice 5: went through um and that there was uh both the allocation of additional administrative

[1:07:07] Voice 5: resources which this organization needs and also I thought that there was a good conclusion with

[1:07:13] Voice 5: regards to the bylaw enforcement considerations I think that most trustee you know good conversation

[1:07:18] Voice 5: was had information was provided and I'm going to make this point because I'm going to make

[1:07:23] Voice 5: another point in a moment that was born of a disposition of delegation and instead of a

[1:07:32] Voice 5: decision being made a request was made for information and that information was provided

[1:07:37] Voice 5: to trust council in an ordered manner and then with reporting and corroborative or investigative

[1:07:46] Voice 5: individuals from other institutions to come in and set the context for trust council before they

[1:07:54] Voice 5: made a decision. I think that the frankly that the however and I think it is executive committee's

[1:08:03] Voice 5: responsibility ultimately to look at this i do not think this is a one-off i think this is a new

[1:08:08] Voice 5: process where delegations come to the islands trust they're well organized and um there is

[1:08:16] Voice 5: the expectations the decisions will be made quickly um associated with those to satisfy to

[1:08:22] Voice 5: satisfy that um overall that's is not a what happens in that scenario is that we're absent

[1:08:30] Voice 5: something and that is any analysis provided to trust council around whatever is being proposed

[1:08:36] Voice 5: so in the absence of that there is a conversation that goes on and on if you as an organization can

[1:08:44] Voice 5: afford it to have sustained conversations over a long period of time without any

[1:08:53] Voice 5: corroborative or investigative information then I guess that's your determination

[1:08:57] Voice 5: discrimination i think that um i don't we might want to look at how other institutions handle

[1:09:04] Voice 5: these things um i i think it's a new way to get business done at the allen's trust that's proving

[1:09:11] Voice 5: somewhat effective and um how you address that and and uh into the future is is going to be i

[1:09:20] Voice 5: think a challenge or perhaps an opportunity for you but i do not think that this is

[1:09:26] Voice 5: a um a rare occasion i think that this is now proving to be um a way of getting things done

[1:09:34] Voice 5: and moving the debate certainly i would say for the disposition of delegations

[1:09:39] Voice 5: um at trust council i'll illustrate that there was a high amount of emotion

[1:09:43] Voice 5: and concern and risk being described by trustees that um if staff had had the opportunity to speak

[1:09:50] Voice 5: to that matter at any point we would not have thought that our advice would be that there

[1:09:54] Voice 5: isn't the level of risk that's it felt like trustees were having to take on at that time

[1:10:01] Voice 5: um but uh um how you how you mentor that process going forward um we will see um i did have a

[1:10:10] Voice 5: number of trustees come up and go is is this because they were new is this how this is

[1:10:15] Voice 5: supposed to to unfold and um sometimes it has been the case and and often often not but um

[1:10:25] Voice 5: i would offer you that we did we didn't do a session on what's called structured decision

[1:10:29] Voice 5: making at trust council because we had so many things to orient on it is an interesting topic

[1:10:36] Voice 5: and it's just the process by which you get to ultimately direct resources um get information

[1:10:43] Voice 5: information, consider the, you know,

[1:10:46] Trustee Maude: ensure

[1:10:46] Voice 5: that you get public commentary, and then turn that into

[1:10:50] Voice 5: a structured decision-making process for the most part. We do have a learning module on that, and I

[1:10:57] Voice 5: don't know if that would be of value, or we could bring someone in to assist with that. But if this

[1:11:01] Voice 5: is going to be a way things get done, and we have that one-day gap between a presentation and then

[1:11:08] Voice 5: some significant decision or discussion then you might want to think about it um that's it the only

[1:11:17] Voice 5: thing i'd say is we are now into the era of the trust council meeting live trust council meeting

[1:11:26] Voice 5: i've accepted and excited by that um we're going we're going back three or four three years or so

[1:11:31] Voice 5: uh and what that means is that there's more um there's more work involved in organizing those

[1:11:40] Voice 5: meetings certainly there's an impact on uh lori and the lori the work she does as opposed to

[1:11:47] Voice 5: organizing a zoom meeting or something like that there's a lot involved and there's a lot of

[1:11:52] Voice 5: benefit of course as you've described but there's you know this changes her position to a certain

[1:11:57] Voice 5: degree and um or changes it back let's put it that way um and the additional consideration is

[1:12:06] Voice 5: that we're now layering on it's an electronic meeting as well as a live meeting which is pretty

[1:12:13] Voice 5: cool when you think about it because that's being moved that's not happening in chambers that's

[1:12:17] Voice 5: moving around all these different locations and um our tech is just getting really really

[1:12:24] Voice 5: sophisticated there's the odd bump that wow um i'm impressed that we can do that and that we're

[1:12:29] Voice 5: going to be doing it in some other room in June and another room in September.

[1:12:35] Voice 5: The statistics around the evening meetings, I don't think we haven't had a significant bump

[1:12:41] Voice 5: overall from the pre-COVID days, but it'd be certainly worth taking a look

[1:12:48] Voice 5: at some of that viewing data around trust council overall and the delegation sessions as well when

[1:12:58] Voice 5: when community members get to call in.

[1:13:00] Voice 5: So thank you.

[1:13:04] Trustee Luckham: Thank you, CAO.

[1:13:06] Trustee Luckham: I actually appreciate your last remark there

[1:13:10] Trustee Luckham: with respect to actually looking at some of that

[1:13:13] Trustee Luckham: viewing data.

[1:13:15] Trustee Luckham: We haven't had any reporting for some time

[1:13:18] Trustee Luckham: with respect to that at the beginning we did.

[1:13:21] Trustee Luckham: Is that something easily done

[1:13:23] Trustee Luckham: and would you like a motion to that effect?

[1:13:26] Voice 5: I think a motion just to say,

[1:13:29] Voice 5: to provide some reporting on viewership

[1:13:31] Voice 5: of trust council meetings something like that simple you don't have to grind it i don't think

[1:13:35] Voice 5: we would just get us onto our fuel and we could we could take a look at that okay

[1:13:41] Trustee Luckham: so i'm going

[1:13:42] Trustee Luckham: to wing that and that uh i'm going to say that if ec could uh executive committee asked staff

[1:13:50] Trustee Luckham: to provide a report on uh viewer uh online viewership of um of council meetings at a future

[1:14:02] Trustee Luckham: meeting to a future executive committee meeting sounds

[1:14:06] Voice 5: good laura

[1:14:08] Trustee Luckham: you got that i'm trusting

[1:14:09] Trustee Luckham: i see second by trustee elliott thank you um so i'll call if there's no discussion i'll call for

[1:14:15] Trustee Luckham: the vote all those in favor that's great

[1:14:18] Voice 5: mr chair

[1:14:19] Trustee Luckham: could

[1:14:21] Voice 5: i ask one question sir sure trustee elliott

[1:14:24] Trustee Luckham: had her hand up and maybe she was just dropping it so over to ceo hudson pillar um

[1:14:29] Voice 5: notwithstanding

[1:14:31] Voice 5: the brilliance of the technology and everything there remains challenges when trustees make

[1:14:38] Voice 5: motions and then everyone and then everyone joins in the crafting of the motion the 26 people

[1:14:44] Voice 5: and it all is filtering through one person and then we're all assisting there needs to be some

[1:14:51] Voice 5: reflection here and one of those I would suggest is this if the motion is let's get a report on x

[1:14:59] Voice 5: i don't think we need that written down and on the screen you know you can have the conversation

[1:15:07] Voice 5: and then that will appear at some point um and the debate could carry on and there would be

[1:15:14] Voice 5: not just the stopping and then um waiting process that is challenging for everyone involved

[1:15:22] Voice 5: so i think for some minor motions or medium level motions many jurisdictions don't even write

[1:15:30] Voice 5: the the thing down and then wait and put it on the screen for everybody and they don't even have

[1:15:35] Voice 5: screens um i think if everyone does everyone understand the motion and then you could at

[1:15:41] Voice 5: least start having the conversation around it before this exact wording is on the table

[1:15:48] Voice 5: so i just offer that as a thought i think that would save us some time and perhaps some general

[1:15:53] Voice 5: anxiety um into the future but um thanks for the moment well

[1:15:59] Trustee Luckham: thank you ceo and certainly

[1:16:01] Trustee Luckham: happy to experiment with that um i guess my anxiety is having been in situations where

[1:16:08] Trustee Luckham: people don't understand what the motion is but indeed clearly does everybody understand the

[1:16:12] Trustee Luckham: motion um would maybe allow us to do that so i'll take that as an advice to not do those delays

[1:16:19] Trustee Luckham: and we'll see how that goes uh trustee elliott your hand is back up yeah

[1:16:25] Trustee Elliott: um i'd be interested

[1:16:27] Trustee Elliott: to know if we consider a structured decision making um learning module uh value for trustees

[1:16:35] Trustee Elliott: at this point or whether that could be considered for the future mr

[1:16:42] Voice 5: chair yes

[1:16:43] Trustee Luckham: please so i could

[1:16:45] Voice 5: certainly um polish that up we're going to survey the trustees so we'll get their interests and i

[1:16:52] Voice 5: could package that together and ec could have that conversation um again it's on the fuel to do a

[1:17:00] Voice 5: follow-up and so i would uh i just you know even without emotion i'd take that direction to to look

[1:17:06] Voice 5: at um structured decision making and i'd bring that back to you to see whether you think there's

[1:17:10] Voice 5: value i

[1:17:11] Trustee Luckham: think there is value significant value in investing in that so um then i'll take it then

[1:17:18] Trustee Luckham: that that you will be bringing that back to us and um that's terrific thank you trustee elliott also

[1:17:26] Trustee Luckham: um so we're in the uh trust council round table review and uh stephane cermak director of planning

[1:17:39] Trustee Luckham: services do you have any remarks with your experience on council it's

[1:17:46] Voice 2: crunching on a snack

[1:17:48] Voice 2: My comments on Trust Council, congratulations on passing a budget.

[1:17:53] Voice 2: Tricky year, new election.

[1:17:55] Voice 2: I was very happy with how the bylaw enforcement sessions progressed,

[1:18:00] Voice 2: and I thought it came to a wonderful place,

[1:18:02] Voice 2: and I am continuing that work with the ombudsperson.

[1:18:06] Voice 2: As for the rest, I think there's been enough discussion.

[1:18:08] Voice 2: My opinions don't really matter on that regard,

[1:18:11] Voice 2: so I think all in all it went well, and it was great to see everybody in person.

[1:18:16] Trustee Luckham: Okay, thank you.

[1:18:18] Trustee Luckham: and your report your opinion doesn't matter um and thank you for sharing what you have

[1:18:23] Trustee Luckham: uh vice chair maude do you have something to chime in here yeah

[1:18:27] Trustee Maude: i did i just i skipped over

[1:18:28] Trustee Maude: one thing that i that just came out to my mind that was the discussion with regards to the

[1:18:33] recorded vote um that seems to still be circulating amongst trustees today in concern but part of that

[1:18:42] Trustee Maude: that was my thought is,

[1:18:44] Trustee Maude: if every trustee was sitting around trust council

[1:18:47] Trustee Maude: with their laptop open on the Zoom meeting,

[1:18:51] if we could use that raise and function

[1:18:55] that would more visually demonstrate,

[1:18:57] A, how somebody is voted,

[1:19:00] but also for the chair a little bit easier

[1:19:02] to know who's got their hands up to speak.

[1:19:06] I just thought it might be a little bit easier

[1:19:09] Voice 3: your management tool at trust council um

[1:19:17] Trustee Luckham: yeah just reflecting on how that actually unfolds but

[1:19:20] Trustee Luckham: certainly uh that would be helpful but obviously i think maybe trustees have their agenda packages

[1:19:28] Trustee Luckham: open to follow the materials and everybody could have two computers i guess it would make an

[1:19:35] Trustee Luckham: interesting boardroom table anyway so certainly there's some room for potential improvements

[1:19:42] Trustee Luckham: there um and now um again follow-up question trustee peterson and i want to end up with

[1:19:49] Trustee Luckham: david marler um the other online staff person for his thoughts trustee peterson

[1:19:55] Voice 7: uh thank you for that yeah just following up on uh trustee maude's uh uh question raised there

[1:20:03] Voice 7: so um i've heard uh questions about uh voting recording of voting and as i understand it in

[1:20:13] Voice 7: fact it's the the public concern is a more about electronic meetings when there isn't a room to

[1:20:25] Voice 7: look at raised hands and uh i've i've been capturing this right the request that i've

[1:20:32] Voice 7: heard is is there some way during electronic meetings that we can display that raised hand

[1:20:40] Voice 7: participant list so that members of the public can visually see um the votes in a way that they

[1:20:49] Voice 7: cannot otherwise electronically but of course in a room it's very simple so i think that's

[1:20:55] Voice 7: that's the question is trying to encapsulate the question that i've received a number of of uh

[1:21:02] Voice 7: concerns about so i'll just leave it at that for now and i i don't think we need to dwell

[1:21:06] Voice 7: on this i think this is something that uh uh the director can give us advice on whether

[1:21:12] Voice 7: those things are possible okay

[1:21:16] Trustee Luckham: thank you um although the question that i've seen circulating

[1:21:21] Trustee Luckham: was about a live meeting and um so um anyway that's another conversation um david marler um

[1:21:30] Trustee Luckham: um legislative services manager i want to thank you for this support that's significant and i know

[1:21:36] Trustee Luckham: i've told you i've thanked you plenty of times but i just want everybody to know that um the role that

[1:21:43] Trustee Luckham: david is stepping up into in assisting in that conducting the vote um has been

[1:21:50] Trustee Luckham: much smoother and much more significant and it works very well and thank you i want to thank

[1:21:55] Trustee Luckham: you for that report so over to you for your report on council yeah

[1:21:59] Voice 1: thank you um generally i i thought

[1:22:01] Voice 1: council went really well and i really appreciate seeing uh not just in the meeting but the debate

[1:22:08] Voice 1: and the discussion uh in the breaks and um at the lunch time so i think the in-person meetings are

[1:22:15] Voice 1: definitely the way to go for now to help council come together and i think we've seen that at least

[1:22:22] Voice 1: I feel that way. For me, I thought it went well. My sight lines to the chair, though,

[1:22:28] Voice 1: were not very good. And I think Laurie had a similar issue. So I think future meetings

[1:22:32] Voice 1: will make sure that we have a better line of sight with the chair so that we can communicate

[1:22:37] Voice 1: better. And I just want to concur with the CAO with respect to the delegation. I think

[1:22:47] Voice 1: I think from my perspective, what I've seen in the past is usually if there is a desire

[1:22:54] Voice 1: to do some work on a delegation, to request staff to come back with some analysis to help

[1:23:01] Voice 1: inform the discussion.

[1:23:02] Voice 1: So I'm not going to reiterate what the CAO said, but I do think that is important.

[1:23:09] Voice 1: Otherwise it feels like you're making decisions based on incomplete information.

[1:23:14] Voice 1: information um i'll leave it at that and um yeah and i think from management perspective we'll

[1:23:23] Voice 1: continue to look at how we can make the voting better um there are some limitations but there

[1:23:28] Voice 1: may be things we can do to make it easier for people to see visually who's voting who isn't

[1:23:34] Voice 1: one thing i did notice counting the votes is it is hard sometimes when trustees of

[1:23:40] Voice 1: that barely is in the hand.

[1:23:42] Voice 1: It's like just a bit like this, just below the ears.

[1:23:46] Voice 1: It's hard to tell if they're bolting or not.

[1:23:48] Voice 1: So we may want to consider some form of a prop

[1:23:51] Voice 1: such as a brightly colored orange card that they hold up

[1:23:54] Voice 1: or something like that that makes it more obvious

[1:23:57] Voice 1: that they're bolting and not just scratching the face

[1:24:00] Voice 1: or something else.

[1:24:03] Voice 1: Okay,

[1:24:03] Voice 3: I'll pass it back to you, thank you.

[1:24:07] Trustee Luckham: Okay, thank you very much, David.

[1:24:08] Trustee Luckham: David. So I don't believe there's anybody else online at this time to provide feedback on the

[1:24:16] Trustee Luckham: trust council meeting. So thank everybody for that. And we certainly will take that into

[1:24:21] Trustee Luckham: consideration as we start our preparation in the next month or so to get ready for June council.

[1:24:28] Trustee Luckham: So the next item here now is the reporting out from March trust council, our business decision

[1:24:33] Trustee Luckham: highlights. You'll note that in the context, agenda context notes at the beginning,

[1:24:40] Trustee Luckham: that a financial planning committee has asked that the quarterly financial results be included

[1:24:45] Trustee Luckham: in the circulation when the business decision highlights go out. And so I'm presuming that

[1:24:53] Trustee Luckham: we would agree with that. But I'll just turn to CEO Hotzenpiller. Do you have any remarks

[1:25:01] Trustee Luckham: with this with regarding the business business decision highlights otherwise let's see if there's

[1:25:06] Trustee Luckham: any questions from uh the vice chairs otherwise we'll advance that to the public accordingly

[1:25:11] Trustee Luckham: nobody

[1:25:12] Voice 5: yeah i have no comment sir all

[1:25:14] Trustee Luckham: right so are there any questions about clarity or otherwise

[1:25:19] Trustee Luckham: um i would like just a motion to um uh forward the trust council business decision highlights

[1:25:25] Trustee Luckham: to the public, David Marler, oh, sorry, David Maude.

[1:25:36] Trustee Luckham: We need uniquely different names.

[1:25:38] Trustee Luckham: Have you noticed that?

[1:25:39] Trustee Luckham: David Maude.

[1:25:42] Trustee Maude: So I would move, what's the appropriate wording for this?

[1:25:46] Trustee Luckham: Forward the trust council business decision

[1:25:49] Trustee Luckham: highlights for public circulation.

[1:25:52] Voice 3: I would move that we do that.

[1:25:55] Trustee Luckham: All right, you got that, Laurie.

[1:25:57] Trustee Luckham: Do I have a seconder?

[1:26:00] Trustee Luckham: trustee peterson thank you um um and i'm i'm presuming that the financial quarterly reports

[1:26:08] Trustee Luckham: will also go with that and if not let's make sure that that does happen so all those in favor

[1:26:14] Trustee Luckham: and that carries unanimously thank you very much so now um we've covered off the uh executive

[1:26:23] Trustee Luckham: committee follow-up action list earlier this is the trust council follow-up action list

[1:26:27] Trustee Luckham: list. I'm not necessarily anticipating any immediate reporting, but perhaps summarizing

[1:26:32] Trustee Luckham: any important actions that have maybe happened would be significant. But what's important here

[1:26:37] Trustee Luckham: is that this is a record of Trust Council's decisions that Council is expecting that

[1:26:42] Trustee Luckham: will be acted upon in the intervening months. And so I'll turn to the CAO if he has any remarks on

[1:26:50] Trustee Luckham: that Trust Council follow-up action list.

[1:26:51] Voice 5: No, this is really, sir, for EC to be monitoring

[1:26:55] Voice 5: particularly post-trust council you'll see like others there's overlap on some of the motions

[1:27:04] Voice 5: and likely I'd want to come back to you and discuss say for instance two and three both

[1:27:10] Voice 5: talking about engagement tools that were born of last trust councils specific interest generated

[1:27:17] Voice 5: by the policy statement process around engagement we could build that in the continuous learning

[1:27:22] Voice 5: planning process on an ongoing basis i don't know how much of priority for it to be high on this

[1:27:28] Voice 5: list it is for this trust council um but um yeah it's really here just uh for you to monitor that

[1:27:34] Voice 5: list and make sure that we're getting the uh putting the right attention to the to the items

[1:27:38] Voice 5: that are important to trust council and we'll uh we'll put it front in front of you again in the

[1:27:42] Voice 5: next month or two okay

[1:27:46] Trustee Luckham: thank you any uh trustee peterson over to you thank

[1:27:54] Voice 7: you chair um item six

[1:27:56] Voice 7: has a timeline indicating the first six months of the new term uh i realized that that these uh

[1:28:06] Voice 7: you know uh trust council imposed timelines and of course it was the previous trust council about

[1:28:12] Voice 7: this council i realized that these timelines can be difficult to achieve but um uh what is the

[1:28:18] Voice 7: status of that i

[1:28:22] Voice 5: don't know the status stefan does this relate anything to the um the housing

[1:28:27] Voice 5: forms that we're undertaking do you know what sorry I just on page 27 and it's

[1:28:38] Voice 5: that council coordinate a roundtable on housing to include BC housing key

[1:28:43] Voice 5: ministers housing leaders from island communities and others within six months

[1:28:47] Voice 5: of the new term indeed

[1:28:50] Voice 2: so director freighter and myself have been sort of

[1:28:54] Voice 2: to discussing how best to meet this this item so far regional planning committee has been taking

[1:29:02] Voice 2: the lead in planning doing the housing form first and then following up with the working group

[1:29:07] Voice 2: subset of regional planning committee to do a training session in regards to housing issues

[1:29:13] Voice 2: and that we're we're in that throngs of that right now so we've been reporting we'll be reporting

[1:29:20] Voice 2: back to regional planning committee about that and so in regards to this round table including

[1:29:27] Voice 2: key ministers and leaders and and so on and forth that was we haven't we haven't deliberated

[1:29:35] Voice 2: specifically on that in terms of how does that address the training of housing issues to elected

[1:29:42] Voice 2: officials so we've taken on the first step of first informing all the elected officials about

[1:29:48] Voice 2: their authority and the toolkit and what's going on in the trust council before they engage

[1:29:53] Voice 2: then with other ministerial staff and ministers and so on and so forth so

[1:29:58] Voice 5: we won't make that six

[1:29:59] Voice 5: month

[1:30:00] Voice 5: deadline um I'm always concerned when a body just unless there's an emerging issue you know

[1:30:06] Voice 5: of course housing is an emerging issue but um for an event like this to put on a timeline with a new

[1:30:13] Voice 5: trust council was always going to be a challenge so that's our

[1:30:18] Voice 11: reporting at this point okay thank

[1:30:23] Trustee Luckham: you trustee Elliot I saw your hand up yeah

[1:30:26] Trustee Elliott: my I have two questions around that and I did want to

[1:30:30] Trustee Elliott: sort of bring a well have a conversation about preparing delegates for the the housing summit

[1:30:37] Trustee Elliott: because in a way the province sort of jumped the gun on us so rather than us convening a roundtable

[1:30:42] Trustee Elliott: um we're now going to a housing summit where suppose you know presumably all those key

[1:30:48] Trustee Elliott: decision makers and and ministers will be and so that's why i brought forward uh sort of that new

[1:30:57] Trustee Elliott: business of wanting to prepare delegates for what would be a good strategy who do we want to

[1:31:03] Trustee Elliott: approach maybe talk to and then down the line having this this round table as a goal um that

[1:31:10] Trustee Elliott: the islands trust would host to have uh specific strategic discussions on uh island approaches to

[1:31:18] Trustee Elliott: housing so that was that was my question on that and I wanted to ask as well about the learning

[1:31:26] Trustee Elliott: opportunities actually the the public engagement tools and approaches I know that was coming out of

[1:31:33] Trustee Elliott: the policy amendment project but I think this is going to be a thing for this trust council and

[1:31:41] Trustee Elliott: And the public does want different ways of engaging and there's an appetite for, you know, now that we're live streaming meetings, trustees are already having to grapple with, well, how, and I am wrestling with, do I discuss policy issues on Facebook?

[1:31:59] Trustee Elliott: I've made the decision, no, I don't want to. I have spaces where I engage, you know, at the library and have open meetings and business hours.

[1:32:10] Trustee Elliott: So, but handling social media is not going to go away, and having some tools and guidance around that, I would argue is a priority, and not just with regard to the policy amendment project so I'll just submit that for your consideration.

[1:32:28] Voice 3: Okay, thank you.

[1:32:31] Voice 3: D Peterson.

[1:32:32] Trustee Luckham: yeah

[1:32:36] Voice 7: just while we're on the trust council follow-up action list um under the director

[1:32:43] Voice 7: of legislative services if i'm not jumping the gun um list our number one uh there's a request

[1:32:52] Voice 7: from march 2022 to follow up the ministry of uh you know flunrod around force management

[1:32:58] Voice 7: and in the context of the march council decision i'm just a little unclear and perhaps it's because

[1:33:09] Voice 7: trust council of march 2020 was a little unclear um what what is this what is this item perceived

[1:33:17] Voice 7: to mean in terms of

[1:33:19] Voice 3: uh staff direction do you want to make uh it's

[1:33:29] Voice 5: going to be difficult for

[1:33:29] Voice 5: us to sort of one-off deep responses to things from 2020 um maybe you want to have a refreshing

[1:33:37] Voice 5: a refreshment of some of these and we'll prepare um adequately with regards to this we've we've

[1:33:45] Voice 5: spoke yeah your

[1:33:50] Trustee Luckham: connection seems sure yeah

[1:33:51] Trustee Luckham: waiting there tim um you might want to turn your video off

[1:33:54] Trustee Luckham: and try that again okay

[1:33:58] Voice 7: uh hopefully you can hear me better now so uh the uh cao to your point there

[1:34:04] Voice 7: i i'm not actually uh um i'm not concerned that we get a full reporting from you but uh just when we

[1:34:11] Voice 7: have items like this on our list um i think i thought i think i heard you say maybe we could

[1:34:17] Voice 7: get some refreshment uh on this at a later date and i think that might be appropriate

[1:34:22] Voice 7: appropriate just so that when we or the public or new trustees look at this list, we get a better

[1:34:28] Voice 7: sense of why is this there? What does it mean? And maybe that can just be spoken to at the next

[1:34:39] Voice 7: trust council when we hit the follow-up action list. There are certainly some sort of semi-historical

[1:34:46] Voice 7: call items on this list and uh i would assume that some members of trust council would also

[1:34:53] Voice 7: ask similar questions um as we go into the future thank you

[1:35:00] Voice 3: okay um and

[1:35:04] Trustee Luckham: any other remarks on the

[1:35:05] Trustee Luckham: follow-up action list and i i just want to note uh trustee elliott we will pick up the housing

[1:35:11] Trustee Luckham: thing at 9.5 on our new business that doesn't get lost that's an important question um so if there's

[1:35:18] Trustee Luckham: There's nothing further on the Trust Council

[1:35:20] Trustee Luckham: follow-up action list then.

[1:35:23] Trustee Luckham: I'm going to suggest, why don't we have a five-minute break

[1:35:26] Trustee Luckham: to fill up our coffee cups, and then we'll come back

[1:35:29] Trustee Luckham: and we'll push through the next section

[1:35:31] Trustee Luckham: and see how far we get with respect to lunch

[1:35:34] Trustee Luckham: at some point in the near future as well.

[1:35:36] Trustee Luckham: So let's just recess for five minutes

[1:35:39] Trustee Luckham: and come back at 10.52 by my clock.

[1:35:44] Voice 3: Okay?

[1:36:06] Voice 3: You are trouble.

[1:36:15] Voice 3: Chair Luckom, you need to mute yourself.

[1:36:17] Voice 3: All right.

[1:41:50] Voice 3: Looks like most of us are here.

[1:42:04] Trustee Elliott: I'm here just cleaning up a mess.

[1:42:07] Voice 3: Oh, dear.

[1:42:08] Trustee Elliott: Filled some water, making

[1:42:09] Voice 3: a fire, all the things.

[1:42:11] Trustee Luckham: Okay.

[1:42:15] Trustee Luckham: Well, let us see where we're at here now.

[1:42:17] Trustee Luckham: So executive committee projects don't have anything listed here.

[1:42:24] Trustee Luckham: I think it brings us to executive committee initiated work.

[1:42:29] Trustee Luckham: The first one is attendance at ABI-CC April Convention for discussion.

[1:42:37] Trustee Luckham: And Lori, I know you've been bringing this to our attention.

[1:42:45] Trustee Luckham: And there was something in our context notes about that as

[1:42:48] Voice 3: well at 2.21.

[1:42:57] Trustee Luckham: Oh, I see.

[1:42:58] Trustee Luckham: Today is the deadline, actually, for registering.

[1:43:01] Trustee Luckham: I don't believe I've done that.

[1:43:02] Trustee Luckham: So, indeed, need to do that.

[1:43:05] Trustee Luckham: um we have a list a number of people um that wish to attend does somebody want to take the lead on

[1:43:13] Trustee Luckham: this uh lori do you have any remarks um with respect to the attendance uh no just waiting

[1:43:20] Voice 8: for direction chair if um you presume yourself to go i believe um yeah trustee

[1:43:26] Voice 8: elliott is available

[1:43:27] Voice 8: or was it yourself trustee maude trustee peterson not available so um i can book those or you can

[1:43:34] Voice 8: book them yourselves. It's up to you. Today is the deadline for the early bird registration.

[1:43:40] Trustee Luckham: Right. So thank you. So indeed, I plan to register and I can look after my own

[1:43:45] Trustee Luckham: accommodation. Thank you, though. But who else is planning on attending this conference? It's

[1:43:53] Trustee Luckham: a worthwhile learning opportunity and meeting with your colleagues and other government.

[1:44:00] Trustee Luckham: uh laura trustee elliot yeah

[1:44:03] Trustee Elliott: i would be interested in attending um just yeah i was going to ask about

[1:44:09] Trustee Elliott: it and what was the value so you answered that thanks yeah

[1:44:14] Trustee Luckham: um and now do am i mistaken and do

[1:44:19] Trustee Luckham: we have um other trustees interest in attending this or is this the this was the ubcm housing

[1:44:24] Trustee Luckham: closing form so um I think um we'll just leave it at that Lori is that correct all right all right

[1:44:34] Trustee Luckham: so let us move along to Trust Area Services um we have two items here um with regards to

[1:44:44] Trustee Luckham: Provincial intention papers which is kind of a new uh concept to me but nonetheless who's going

[1:44:51] Trustee Luckham: going to take the lead on advising us on these two items well

[1:44:56] Voice 5: i will initially mr chair i mean

[1:44:58] Voice 5: the scenario we're in is that you're well aware that there's coastal marine strategy being

[1:45:04] Voice 5: considered by the province and in the past we've undertaken some advocacy around coastal matters

[1:45:11] Voice 5: there is an intention there's a request for feedback through an intentions paper and this

[1:45:19] Voice 5: This is really a consideration for executive committee.

[1:45:22] Voice 5: Do they want to invest time in some resources

[1:45:26] Voice 5: which are outlined in this report

[1:45:28] Voice 5: into directing the executive committee

[1:45:33] Voice 5: and through the chair to develop a submission

[1:45:36] Voice 5: to the coastal marine strategy.

[1:45:38] Voice 5: There is a timeline associated with it of April 14th.

[1:45:41] Voice 5: So that would have to be present.

[1:45:44] Voice 5: And it would basically be based

[1:45:45] Voice 5: on previous advocacy positions

[1:45:46] Voice 5: that the Allen's Trust has taken

[1:45:48] Voice 5: with regards to the coastal marine environment and uh it would be limited basically to those matters

[1:45:55] Voice 5: and it would be uh um director freighter would work with chair luck on developing that

[1:46:02] Voice 5: so that's the that's a consideration whether you want to use your resources on this

[1:46:07] Voice 5: um you'll see in the report there's also discussion of a watershed security strategy

[1:46:12] Voice 5: um a similar consideration though a slightly longer timeline of april 17th

[1:46:19] Voice 5: and that the Conservancy has requested that a briefing regarding the watershed security strategy and provide input, so they've the Conservancy's asked for the executive committee to consider making a submission for both.

[1:46:35] Voice 5: would take about 10 hours each of staff time and we'd work with the Chair, as I said, and you can see that the document here is.

[1:46:45] Voice 5: attached for your review.

[1:46:46] Voice 5: you okay

[1:46:48] Trustee Luckham: thank you CEO indeed as you have there were some questions from trustees respecting

[1:46:55] Trustee Luckham: these items and indeed views of as articulated by the chair in such a situation that are created

[1:47:07] Trustee Luckham: in in cooperation with staff are typically and you typically usually based upon previous

[1:47:16] Trustee Luckham: decisions of council and support of council historically were not likely to be going out

[1:47:24] Trustee Luckham: on a limb with new concepts without any endorsement from council moving forward.

[1:47:31] Trustee Luckham: I can't help but note, because there was an interest by trustees on this, whether or not

[1:47:39] Trustee Luckham: there might be the opportunity in that framework to solicit anything from trustees for input to

[1:47:51] Trustee Luckham: that but indeed this is an important coastal marine strategy has is an important topic to us

[1:47:57] Trustee Luckham: and I know CEO you have an interest in in this as well because indeed the islands trust should be

[1:48:05] Trustee Luckham: the best at this and um and i would like to say that it's it's nice that it's minister cullen

[1:48:12] Trustee Luckham: that is advancing this work who we've or when he was our minister had the opportunity to develop

[1:48:18] Trustee Luckham: some rapport with him on the importance of the islands trust and indeed the coastal component

[1:48:24] Trustee Luckham: of the work that we do it's not just uh land uh based but the impacts on our land development what

[1:48:31] Trustee Luckham: what the impacts are on the marine environment so that's indeed appropriate that we respond based

[1:48:38] Trustee Luckham: upon previous council positions so um ceo do you have anything in any recommendations there with

[1:48:48] Trustee Luckham: respect to i realize three weeks is not a long time

[1:48:52] Voice 5: yes and it can't be

[1:48:54] Trustee Luckham: comprehensive yeah we're

[1:48:56] Trustee Luckham: we're

[1:48:56] Voice 5: to a certain degree we're a victim of the of this of the cycle here i don't think you have

[1:49:01] Voice 5: the opportunity to um consult with all um all of trust council around um the specifics of things

[1:49:07] Voice 5: and then coordinate you wouldn't get those as um uh advocacy positions of trust council those

[1:49:15] Voice 5: individual pieces at this point so you'd have to convene a meeting and then this turns into a

[1:49:19] Voice 5: really significant project so um if you if you want to go through trust area services and remove

[1:49:27] Voice 5: a lot of work we can do this but we can barely we can barely do this just to collate the previous

[1:49:35] Voice 5: information and submit it from a resourcing perspective yeah

[1:49:40] Trustee Luckham: that would be my expectation

[1:49:42] Trustee Luckham: so thank you for that ceo i'm trustee elliott and then trustee mogg

[1:49:46] Trustee Elliott: um would it be possible to

[1:49:49] Trustee Elliott: to ask the freshwater specialist to work on the watershed security intention submission

[1:49:58] Trustee Elliott: rather than trust area services clarifier because i know there's a fund attached to this and so

[1:50:05] Trustee Elliott: i think it would be beneficial for us to actually learn more about this it's a hundred million

[1:50:10] Trustee Elliott: dollar fund that was announced on march 6th um so our freshwater sustainability strategy would seem

[1:50:17] Trustee Elliott: seem to I think we might benefit from that or at least partnering

[1:50:21] Voice 5: we would have that expertise

[1:50:24] Voice 5: brought to the table anyway so

[1:50:25] Trustee Elliott: and then my second question was there's a meeting tomorrow that the

[1:50:30] Trustee Elliott: trustees are all invited to could we not see who's coming to that and who might be interested

[1:50:36] Trustee Elliott: in working on that and maybe we just write submissions from our own perspectives with the

[1:50:43] Trustee Elliott: perhaps there's a backgrounder that could be prepared uh previous positions of trust council

[1:50:49] Trustee Elliott: i don't know yeah

[1:50:52] Trustee Luckham: the three-week deadline is a problem trustee mod and then it'll go back to

[1:50:56] Trustee Luckham: ceo yeah

[1:50:58] Trustee Maude: i i sort of i as long as the comments are rather broad and and non-focused uh i guess

[1:51:04] Trustee Maude: i'm okay with it it's because it is a new trust council and maybe some opinions from the past

[1:51:10] Trustee Maude: might have changed I don't know but we can't miss the opportunity for feedback

[1:51:16] Trustee Maude: on both these papers the one thing that just to sidetrack just a little tiny bit

[1:51:24] Trustee Maude: is the role suggested the water paper are responsible research data and

[1:51:33] science and the local government will take care of the land use planning

[1:51:36] and regulations and i'm just wondering what the overall impact is on our fresh water work that

[1:51:42] we're doing because we seem to be focused a lot on the

[1:51:45] Trustee Maude: science and it sounds like the federal

[1:51:47] Trustee Maude: and provincial governments are going to be sort of leading that role and then how much are we

[1:51:53] Trustee Maude: going to be continuing with that under this program okay

[1:52:03] Trustee Luckham: ceo i

[1:52:05] Voice 5: don't really understand the

[1:52:09] Voice 5: question or even if i did i couldn't provide a full answer if you're asking

[1:52:16] Voice 5: on a global level

[1:52:18] Voice 5: which level of government's going to do what moving into the future i don't have a great

[1:52:23] Voice 5: answer for you sir um i will say that we do not have from the province or the feds at present

[1:52:29] Voice 5: enough science to support land use decision making at the islands trust that's why we created this

[1:52:34] Voice 5: function and try to get more specific not just watershed level at an island level but sub

[1:52:40] Voice 5: watershed information to inform your decisions as you make you know development decisions um

[1:52:47] Voice 5: whether or not the province at some point will provide that kind of data that will leverage

[1:52:51] Voice 5: those decisions for you i think you just have to go i hope so um but um but at this point um

[1:53:01] Voice 5: I couldn't delineate who will be doing what moving into the future enough for

[1:53:06] Voice 5: you to make a decision right now. I'm sorry.

[1:53:14] Trustee Luckham: Yeah. Maybe I'll ask a CEO, this is, you know,

[1:53:19] Trustee Luckham: it's a hundred million dollars on the watershed piece.

[1:53:21] Trustee Luckham: And I'm sure there's money attached to the coastal marine strategy as well.

[1:53:25] Trustee Luckham: This is obviously early days of a provincial,

[1:53:28] Trustee Luckham: of a new minister actually in picking up his portfolio and advancing the

[1:53:34] Trustee Luckham: the mandate of that ministry, these are early days in the development of their strategies.

[1:53:43] Trustee Luckham: And I'm presuming that there'll be more to follow after this intentions paper.

[1:53:52] Trustee Luckham: Is that a correct summary?

[1:53:55] Voice 5: I think so. I mean, it's I think we've got an intentions paper out

[1:53:58] Voice 5: and not just us, but many jurisdictions are providing feedback to it. So we would be one

[1:54:04] Voice 5: of many and um it's whether really do you want to have a voice in this at this point or not and

[1:54:09] Voice 5: it's by april 14th the

[1:54:13] Trustee Luckham: answer is yes um and i think we need to present what we know and i think

[1:54:19] Trustee Luckham: that that's pretty obvious based upon decisions of council our interest in the marine environment

[1:54:24] Trustee Luckham: so

[1:54:26] Voice 5: then i suggest that there is indeed a session tomorrow and um if trustees provide you information

[1:54:33] Voice 5: I mean that's up to them that's it that's a governance decision if they want to communicate with you, otherwise, we would assist you if you pass this in in looking back in our where we've taken positions around the coastal marine environment that

[1:54:45] Voice 5: Trust Council has and developing some sort of submission back to the province.

[1:54:51] Voice 5: right

[1:54:51] Trustee Luckham: okay so if there's no further questions i'd look for a motion as indicated on page

[1:54:59] Trustee Luckham: on the cover of our agenda package or on page 33 tim peterson i

[1:55:07] Voice 7: move that executive committee

[1:55:09] Voice 7: request staff to support the chair in preparing a submission to the provincial engagement on the

[1:55:13] Voice 7: coast coastal marine strategy intentions paper for submission by april 14th 2023

[1:55:18] Voice 7: 23.

[1:55:20] Trustee Luckham: so move seconded by Trustee Elliott thank you any further discussion all those in favor

[1:55:28] Trustee Luckham: none opposed so that carries uh there's a second motion there for the watershed strategy security

[1:55:33] Trustee Luckham: strategy and I'm hoping Trustee Elliott your question was answered there that uh the fresh

[1:55:38] Trustee Luckham: water specialist skills will be drawn into that reporting yeah

[1:55:43] Trustee Elliott: I can I'm happy to move that thank

[1:55:45] Trustee Elliott: you the executive committee requests staff to support the chair in preparing a submission to

[1:55:50] Trustee Elliott: provincial and guide engagement on the watershed security strategy intentions paper for submission

[1:55:56] Trustee Elliott: by april 17 2023 so

[1:55:59] Trustee Luckham: moved out of secretary trustee ma thank you any further discussion

[1:56:04] Trustee Luckham: all those in favor so that carries also thank you um all right we'll look forward to seeing that

[1:56:12] Trustee Luckham: um so trust council decision uh related to conservation from mounds trust conservancy

[1:56:17] Trustee Luckham: briefing 8.2.2 on page 136 actually I

[1:56:25] Voice 3: think not quite

[1:56:32] Trustee Luckham: 137 this is from the Conservancy Board so

[1:56:38] Trustee Luckham: Trustee Elliott I'm going to ask you to introduce this and then we'll we'll see where it goes just

[1:56:45] Trustee Luckham: a briefing actually not a decision item yeah

[1:56:48] Trustee Elliott: um there was some discussion um and as you well know

[1:56:52] Trustee Elliott: the island trust conservancy is a different body than trust council and so the decision to

[1:57:01] Trustee Elliott: i think it's pretty clear um remove the donate to conservancy buttons all over the website pages

[1:57:08] Trustee Elliott: um the itc didn't board didn't have a chance to comment didn't offer any um

[1:57:16] Trustee Elliott: any of their thoughts on the implications of that, nor have any input on the process at all. So

[1:57:22] Trustee Elliott: again, this relates back to the speed of decision-making when it's on the floor and

[1:57:28] Trustee Elliott: we've heard a delegation and there's been no analysis, not just from staff, but from another

[1:57:33] Trustee Elliott: body that is, you know, its responsibility is to the minister for its work. And so how it conducts

[1:57:43] Trustee Elliott: its work is very clearly laid out in in the um in their management plans and um so i i think this is

[1:57:51] Trustee Elliott: a worthy item to consider that how we navigate between these two bodies uh i don't think trust

[1:57:58] Trustee Elliott: council can be making these kind of decisions that affect the islands trust conservancy there

[1:58:03] Trustee Elliott: is a lot of concern expressed that this could become a practice or and it shouldn't be um

[1:58:08] Trustee Elliott: So we're just bringing that up to flag that as a concern going forward.

[1:58:18] Trustee Luckham: Thank you. And certainly respect that point of view. It's clearly complex.

[1:58:31] Trustee Luckham: CAO, do you have any advice there with respect to the relationship between something for us to talk about at the next liaison meeting or next joint meeting?

[1:58:42] Voice 5: That's a great idea.

[1:58:43] Trustee Luckham: Yeah, I think really that's the basis.

[1:58:46] Trustee Luckham: That's where we need to iron out this.

[1:58:49] Trustee Luckham: Obviously, council takes its own direction in some of these situations.

[1:58:56] Trustee Luckham: And yeah, point well taken, I think, is actually what I would like to say.

[1:59:03] Trustee Luckham: David Maughan?

[1:59:05] Trustee Maude: I guess reading the motion, it says raise concern to executive committee

[1:59:11] Trustee Maude: committee regarding the trust council decisions on conservation that have had an effect on ITC

[1:59:16] and I understand that the issue is about the removal of the donate button from the

[1:59:25] island's trust website um on the direction of trust council so but I didn't understand

[1:59:31] how that decision was a

[1:59:34] Trustee Maude: decision on conservation are we talking about two different issues here

[1:59:38] Trustee Maude: um

[1:59:41] Trustee Elliott: it it we were also asking staff to look at the language and the um the education materials that

[1:59:49] Trustee Elliott: are that have been vetted and are being put out and so i think the issue is on you know coastal

[1:59:54] Trustee Elliott: douglas for ecosystem moist marine um and

[2:00:00] Trustee Elliott: And so that conservation designation or that biogeoclimactic designation, I'm not going

[2:00:09] Trustee Elliott: to go into the delegation again, but it's just raising concerns about how that's applied.

[2:00:15] Trustee Elliott: And that is a conservancy or a conservation matter because that, anyway, I'm not going

[2:00:22] Trustee Elliott: to get into it again, but I think it was also to do with the fact that we were asked to

[2:00:29] Trustee Elliott: revise the website and education materials which I believe is on was on the action list of the

[2:00:38] Trustee Elliott: trust area services anyway so I'm not really sure it's just I think we should have a conversation

[2:00:44] Trustee Elliott: about it yeah

[2:00:47] Trustee Luckham: so you know we're going to start to plan for that joint meeting here soon and an

[2:00:54] Trustee Luckham: agenda will be developed mutually between both bodies and so i just want to make sure that we

[2:01:01] Trustee Luckham: have this about and i'm sure the constituency will as well is that we have this as a topic

[2:01:06] Trustee Luckham: conversation when we get to developing that agenda for that meeting um do we need to flag that in

[2:01:13] Trustee Luckham: some way at this point in time ceo or yeah mr

[2:01:16] Voice 5: chair why don't you forward this to the

[2:01:20] Voice 5: the uh that meeting brilliant

[2:01:24] Trustee Luckham: um so trustee ellett you want to make a motion to forward

[2:01:27] Trustee Luckham: this briefing to the uh upcoming liaison meeting

[2:01:31] Trustee Luckham: liaison meeting i

[2:01:33] Trustee Elliott: move that this briefing um of

[2:01:37] Trustee Elliott: march 15th uh be forwarded to uh the agenda for the liaison meeting between executive committee

[2:01:45] Trustee Elliott: and islands trust conservancy on july 18th so

[2:01:51] Trustee Luckham: move to have a seconder trustee maude thank you

[2:01:53] Trustee Luckham: any discussion so my question ceo i'm as that as we develop that agenda i'm trying to reflect on

[2:02:02] Trustee Luckham: how that unfolds in the past um this would obviously now be a topic on that agenda we

[2:02:08] Trustee Luckham: would want to do some preparation work in order for us to be able to address this in an informed

[2:02:16] Trustee Luckham: way um

[2:02:17] Voice 10: we'll

[2:02:18] Trustee Luckham: address that when we get to that agenda development yeah

[2:02:23] Voice 5: ec will do will go what

[2:02:25] Voice 5: to they will sit and consider as will the conservancy what do we want to communicate

[2:02:29] Voice 5: with this other body and um you'd submit those both to the to the agenda and reporting would

[2:02:35] Voice 5: come from the conservancy and then we'd prepare anything for executive committee and you know

[2:02:39] Voice 5: something like this um is obviously born of the conservancy's concern and um indicating some

[2:02:45] Voice 5: some, I don't know if it's jurisdictional,

[2:02:48] Voice 5: but certainly some consultative processes

[2:02:52] Voice 5: associated with decisions of trust counsel

[2:02:54] Voice 5: that affect the conservancy.

[2:02:55] Voice 5: I think that all that would get put on the table

[2:02:58] Voice 5: for discussion.

[2:03:01] Trustee Luckham: Yeah, in an ideal world, right?

[2:03:03] Trustee Luckham: That question would have come up

[2:03:05] Trustee Luckham: at a trust conservancy board meeting,

[2:03:08] Trustee Luckham: which are not conducted in the same way

[2:03:12] Trustee Luckham: that trust counsel is conducted.

[2:03:13] Trustee Luckham: So there's a real difference in how that works.

[2:03:16] Trustee Luckham: lays out um but the island trust conservancy has opportunity for delegations and public input

[2:03:22] Trustee Luckham: i presume it's been a while since i looked at an agenda but yeah okay so i think that uh i did i

[2:03:29] Trustee Luckham: call the vote on that motion all those in favor and so that carries so uh two more remarks a

[2:03:37] Trustee Luckham: follow-up remark from trustee peters or elliot no okay so we're concluded on this item all right

[2:03:45] Trustee Luckham: Great. Thank you for bringing that to us, Trustee Elliott. Let me get to my right page here. Here

[2:03:56] Trustee Luckham: we go. So moving along then on our agenda, doing very well here today. Thank you for that.

[2:04:05] Trustee Luckham: Let us go to LTC Chair's report on local advocacy topics. So this is just to advise

[2:04:14] Trustee Luckham: everybody in the room of any new advocacy initiatives that might be undertaken by

[2:04:20] Trustee Luckham: LTCs. Is there anything that anybody has to report from an advocacy perspective of LTCs

[2:04:27] Trustee Luckham: that you're chairing? Not seeing anything. Then I'm going to continue on. This brings us to 9.5,

[2:04:37] Trustee Luckham: the first item of new business uh ubcm housing uh uh meeting preparation um and so uh trustee

[2:04:48] Trustee Luckham: elliot i'll ask you to speak to that and we'll we'll seek some staff advice on this i

[2:04:53] Trustee Maude: think

[2:04:54] Voice 5: we've missed something on the agenda sir oh

[2:04:56] Trustee Luckham: yeah oh you're absolutely right uh i apologize we missed

[2:05:02] Trustee Luckham: the draft trust uh trust tax notice um so let's just double back to that um so item 8.2.2.3

[2:05:11] Trustee Luckham: is the trust tax notice um so this is a kind of a reiteration for me that i've seen in the past and

[2:05:19] Trustee Luckham: there's a similar again in this cycle um who's gonna without the julia mobs here is that ceo

[2:05:25] Trustee Luckham: hudson are you gonna sure

[2:05:27] Voice 5: yeah and really it's um um director mobs but uh uh director fader's

[2:05:32] Voice 5: responsible for putting this together this is in front of you it's been through fpc it's it's an

[2:05:37] Voice 5: opportunity we've been enjoying since 2019 to get uh some communications materials in the with the

[2:05:44] Voice 5: tax notice fpc seen it this year it's over to you for any considerations it's on page 139

[2:05:50] Voice 5: and 140 but that is the uh the key information that's going forward um pending any amendments

[2:05:58] Voice 5: you have we do there is urgency in terms of it has to go up april 1st so we got eight days right

[2:06:06] Trustee Luckham: so uh trustee peterson thank

[2:06:12] Voice 7: you chair i don't expect this to be addressed um by april 1st

[2:06:18] Voice 7: but uh i just want to flag again that i think it would be useful to consider a little section on

[2:06:26] Voice 7: on how to read your tax assessment so that it's,

[2:06:32] Voice 7: I don't know what everyone else's assessment papers,

[2:06:35] Voice 7: paperwork looks like on other islands,

[2:06:38] Voice 7: but certainly the assessment that I receive

[2:06:41] Voice 7: is not entirely simple to read.

[2:06:46] Voice 7: It can be a little bit confusing

[2:06:47] Voice 7: and I think it would be useful for taxpayers

[2:06:52] Voice 7: to have a little bit of instruction

[2:06:54] Voice 7: construction on how to clearly identify what portion of their property tax is Islands Trust

[2:07:01] Voice 7: as opposed to the other service areas and the other taxes that are levied at the same time on

[2:07:07] Voice 7: the notice itself so I'm just going to leave it at that I'd love us to be able to consider doing

[2:07:12] Voice 7: that for next year okay

[2:07:17] Voice 11: um

[2:07:18] Trustee Luckham: that's a discussion that perhaps then we'll have uh next year when we

[2:07:25] Trustee Luckham: reach that conversation and that probably it would happen at fpc uh more so than it would happen

[2:07:34] Trustee Luckham: here but uh if you you can raise that at that time i imagine anything further on this tax notice

[2:07:41] Trustee Luckham: submission then um this is just a briefing so no direction is required here is that correct

[2:07:49] Trustee Luckham: ceo so you'll just send this off given that there's no further amendments okay so apologies

[2:07:57] Trustee Luckham: just for skipping that item so let's now go to 9.5 or ubcm housing preparation uh trustee elliott

[2:08:04] Trustee Elliott: um thank you sir uh i believe laurie sent to ec the names of uh trustees who were interested in

[2:08:11] Trustee Elliott: attending we approved five spots and uh there are lucky for us five only five people who asked to

[2:08:19] Trustee Elliott: to go i was just wondering if we could have some uh preparation time with um director sermac

[2:08:27] Trustee Elliott: or um trust area services um director freighter to sort of work on communication and what are

[2:08:34] Trustee Elliott: our end goals so all three members of the regional planning committee's uh housing working group

[2:08:42] Trustee Elliott: alex allen um michaela laroni and myself are attending as well as the chair um laura patrick

[2:08:50] Trustee Elliott: so yeah housing is definitely what we're going for but in terms of what is the ask and what is

[2:08:56] Trustee Elliott: the strategy i just would like to i'm new at this you know and it would be great to have

[2:09:02] Trustee Elliott: um some training and teaching i will note that the ubcm the provincial response to our 2022

[2:09:09] Trustee Elliott: resolutions came back and uh i think march 6th i know this isn't really related um sorry i just

[2:09:20] Trustee Elliott: dropped the paper but there was a provincial response saying that well we've created this

[2:09:25] Trustee Elliott: this rural and northern housing initiative for Indigenous needs.

[2:09:32] Trustee Elliott: And I just note that, again, rural island housing needs are just not going to be addressed.

[2:09:38] Trustee Elliott: And so I'm looking for strategy, looking for input, some key messages.

[2:09:45] Trustee Elliott: And I do see that there's something included in our agenda for consideration.

[2:09:50] Trustee Elliott: Some background.

[2:09:52] Trustee Elliott: Looking for help here.

[2:09:54] Trustee Elliott: how do we get this done how do we get that round table convened with the important ministers that

[2:10:00] Trustee Elliott: we need at our round table to uh to address this long-standing issue i'm

[2:10:11] Trustee Luckham: sure so the staff want to

[2:10:14] Trustee Luckham: maybe just speak to the overall concept here of this ub convene housing discussion which i think

[2:10:25] Trustee Luckham: maybe our expectations need to be set that match up with the purpose of the delivery of this

[2:10:31] Trustee Luckham: program and content there's stuff on sir mike i see you come onto the screen

[2:10:38] Voice 2: pardon me sure thank you mr chair so my understanding of the uh the housing summit

[2:10:42] Voice 2: it is a summit of people coming together and i think the agenda will sort of dictate more

[2:10:47] Voice 2: what's going to happen at that meeting and i don't have that agenda before me i also note that

[2:10:54] Voice 2: Director Frater is imminently more experienced in putting together speaking notes to help you

[2:11:00] Voice 2: achieve your strategic goals. So I would love for you to be able to meet with her to discuss

[2:11:06] Voice 2: what she may or may not have. I note on the agenda page 39 that you do have some potential content

[2:11:13] Voice 2: for a letter to the Attorney General regarding provincial support for housing affordability

[2:11:19] Voice 2: actions. I'm not sure if that was a mistake or not in this agenda but it's there.

[2:11:23] Voice 2: uh so that's got some pretty good speaking notes um as well as uh trustee elliott you're with the

[2:11:29] Voice 2: working group as is in chair patrick from or trustee patrick is chair of the regional planning

[2:11:35] Voice 2: committee and we have some of the materials we're developing for um for the regional planning

[2:11:40] Voice 2: committee so i guess collectively i think our team that's working on the educational materials

[2:11:48] Voice 2: The toolkits and the backgrounders for that would be able to get that to you sooner rather than later, certainly before that meeting, no problem.

[2:11:56] Voice 2: As for speaking notes, I can't, I'm not sure what I could commit to or not there.

[2:12:00] Voice 2: I would want to take a trustee or, I've done it now, Director Frater's guidance on speaking notes.

[2:12:07] Voice 2: And knowing her, she can usually whip things together, but I can't commit to her schedule and I don't know what she's doing.

[2:12:12] Voice 2: So other than that, I'd be happy to speak with you one-on-one and give you whatever guidance I can.

[2:12:17] Voice 2: But my best thing I can do for you now is give you those, the working groups materials so that you can go through it, so that you're prepared with information about the trust's approach to housing and what they can and cannot do as towards a strategy of what you'd like to accomplish from that summit.

[2:12:37] Voice 2: I'm a little bit less certain right now.

[2:12:40] Trustee Elliott: Well, the strategy, you know, we've outlined a strategy or the previous trust council outlined a strategy of convening a roundtable.

[2:12:47] Trustee Elliott: So I guess I'm asking, we want to, is that a target and a goal of this housing summit of identifying and looking for interest in convening a roundtable?

[2:13:01] Trustee Elliott: So that's one of the things.

[2:13:04] Trustee Elliott: Did just find a provincial response.

[2:13:07] Trustee Elliott: Yeah.

[2:13:10] Trustee Elliott: So this is just a longstanding issue.

[2:13:12] Trustee Elliott: it's again we have to keep moving it forward but it's owned by trust council it's owned by

[2:13:17] Trustee Elliott: regional planning committee now we have an opportunity there's a housing summit

[2:13:20] Trustee Elliott: we're sending four people um we had better have um a good idea of what what we're asking for

[2:13:28] Trustee Elliott: really and i don't want to over speak i don't want to speak on behalf of you know the island's trust

[2:13:34] Trustee Elliott: and so do we just anyway thanks i just need to be prepared how

[2:13:46] Voice 2: about you and i i think you and i

[2:13:47] Voice 2: might be able to best speak offline after the meeting or sometime in the near future and we

[2:13:51] Voice 2: can sort of itemize those those together thanks

[2:13:55] Trustee Luckham: thank you um so it might be helpful um for

[2:13:59] Trustee Luckham: for us, and correct me if I'm wrong, CAO,

[2:14:03] Trustee Luckham: that the executive committee might want to ask

[2:14:07] Trustee Luckham: specifically for Director of Trust Area Services

[2:14:10] Trustee Luckham: to develop speaking notes for attendees

[2:14:13] Trustee Luckham: at the housing summit, and that would be helpful.

[2:14:18] Trustee Luckham: And indeed, any kind of conversation that can happen

[2:14:21] Trustee Luckham: doesn't necessarily need a motion to affect that.

[2:14:23] Trustee Luckham: But if we're going to ask staff to do some work for us,

[2:14:25] Trustee Luckham: that does strike me that speaking notes

[2:14:28] Trustee Luckham: which is something that we often prepare members with

[2:14:31] Trustee Luckham: and these kinds of things.

[2:14:33] Trustee Luckham: But I just would like to speak to the expectations here

[2:14:38] Trustee Luckham: because you've said a couple of times, what is our ask?

[2:14:41] Trustee Luckham: Well, I don't think that this particular forum

[2:14:45] Trustee Luckham: is an opportunity for us to ask a minister to do something.

[2:14:49] Trustee Luckham: I think that's a learning opportunity about,

[2:14:51] Trustee Luckham: because there's going to be a lot of talking heads

[2:14:54] Trustee Luckham: about strategy and policy.

[2:14:55] Trustee Luckham: And and then there's certainly opportunity to provide input on what is the provincial province wide strategy on housing, which, of course, is substantial, substantially funded and developed by the province.

[2:15:11] Trustee Luckham: But certainly we want to articulate what our own needs are. And I think that that by the representation of the trustees that are attending can come from an LTC level.

[2:15:22] Trustee Luckham: It's not necessarily that you're speaking from councils wanting to have something done. And I don't know that there's necessarily that opportunity because they're developing a strategy and that will come back again in the future about what they've heard from local governments.

[2:15:40] Trustee Luckham: And keep in mind, there could be 100 other local governments in the room with you.

[2:15:44] Trustee Luckham: And so, indeed, you do want to be focused on what you're identifying as the concerns in your community, more so than an ask, but saying these are the concerns and these are the experiences that we're having here.

[2:15:56] Trustee Luckham: And, indeed, there needs to be more provincial interest in housing in these rural island communities, which is clearly different than urban or mainland rural communities.

[2:16:09] Trustee Luckham: So, I just, in my sort of view, having attended lots of these things over the years, that there's less opportunity for one-on-one, be it group sessions, there'll be workshops going on and stuff like that, where there's opportunity to discuss what the issues are.

[2:16:26] Trustee Luckham: And indeed, each of you as members of your local trust committees that are attending can bring those local issues to the table. And CAO, does that sound more or less appropriate?

[2:16:37] Trustee Luckham: and do you have a

[2:16:38] Voice 5: comment i think that's a very good summation of of exactly what um the intention

[2:16:44] Voice 5: that of the summit is

[2:16:45] Voice 3: um

[2:16:46] Voice 5: and we can certainly so we can certainly collate trust council considerations

[2:16:54] Voice 5: um or um speaking notes around housing but um that wouldn't be that wouldn't limit anyone from

[2:17:01] Voice 5: attending to speak to their own truth around their local trust committees or specific circumstances

[2:17:07] Voice 5: and it's i don't think we have a specific ask of the minister for this at this one session i don't

[2:17:13] Voice 5: think that opportunity will present itself but um we could certainly um pull together some speaking

[2:17:20] Voice 5: notes between now and then and maybe bring the group together to to have a conversation if

[2:17:26] Voice 5: there's if there's interest there and then somehow liaise with i'm just cognizant of regional

[2:17:31] Voice 5: planning committees doing this work and then this isn't a body that's self-selected and is going to

[2:17:36] Voice 5: do this work so how do how do we not have many different entities doing this similar thing um

[2:17:42] Voice 5: so i am hearing that message as well yeah

[2:17:46] Trustee Luckham: so i think there's two things there one uh and director

[2:17:49] Trustee Luckham: or uh vice chair elliott i'll ask you um a motion to ask for speaking notes and to convene uh the

[2:17:56] Trustee Luckham: members with staff that plan to attend the meeting in advance of the meeting for preparation that's

[2:18:03] Trustee Elliott: That's basically it. The Regional Planning Committee is not meeting until the 27th of

[2:18:07] Trustee Elliott: April. We haven't had time to get together our own internal strategy, and now this housing summit is

[2:18:15] Trustee Elliott: upon us. But I will note that Trust Council's meeting of September 20th, the motion I believe

[2:18:21] Trustee Elliott: that passed was that executive committee would develop a communication strategy and materials

[2:18:26] Trustee Elliott: to support awareness of the housing affordability advocacy request and rationale. So there is,

[2:18:32] Trustee Elliott: If that passed, I'm not actually sure if that was the recommended motion.

[2:18:38] Trustee Elliott: So strategic communications needs to be coherent and really a strong voice at this housing summit, not with an ask, but a presence to represent the interests of trust area residents.

[2:18:55] Trustee Elliott: We just need some teaching on that.

[2:18:58] Trustee Elliott: So that's all I was asking for.

[2:19:00] Trustee Elliott: Thank you for listening to me.

[2:19:01] Trustee Elliott: bumble

[2:19:03] Voice 3: my way through

[2:19:03] Trustee Elliott: this um so i would move that uh we request staff to uh convene the members of

[2:19:12] Trustee Elliott: the uh housing working group and the delegates to the um housing summit to provide speaking notes

[2:19:22] Trustee Elliott: and work on a communication strategy

[2:19:27] Trustee Elliott: to support awareness of the housing needs

[2:19:31] Trustee Elliott: in the trust area.

[2:19:33] Trustee Elliott: Yeah, thank you, Lori.

[2:19:34] Trustee Elliott: Brilliant.

[2:19:35] Trustee Elliott: Director, yes, prepare speaking notes

[2:19:37] Trustee Elliott: for trustees attending the UBCM Summit

[2:19:39] Trustee Elliott: scheduled April 4th to 5th, 2023

[2:19:42] Trustee Elliott: and convene with trustees who plan to attend the meeting.

[2:19:45] Trustee Elliott: You are a rock star.

[2:19:46] Trustee Elliott: Thank you, Lori.

[2:19:48] Trustee Luckham: All right, do I have a seconder for that motion?

[2:19:51] Trustee Luckham: of trustee maude thank you so any further discussion all those in favor that carries

[2:19:59] Trustee Luckham: unanimously thank you

[2:20:00] Trustee Elliott: sorry that took so long my words are not with me today

[2:20:04] Trustee Luckham: oh that's all right we're all learning that's all good um okay so the next new item then is 9.6 uh

[2:20:13] Trustee Luckham: it's not on us and i apologize if i'm not getting that name right um protocol agreement

[2:20:20] Trustee Luckham: CAO Hodgson-Poley?

[2:20:21] Voice 5: CAO Hodgson- Thanks, Mr. Chair.

[2:20:22] Voice 5: So the members of this committee I think generally would be quite intimate with where we are

[2:20:27] Voice 5: with this program.

[2:20:29] Voice 5: There's two reports.

[2:20:31] Voice 5: There's a covering briefing that contextualizes what happens for you as EC and that's on your

[2:20:39] Voice 5: attachment that was sent to you earlier and overall, basically born of the OCP process

[2:20:48] Voice 5: process and the challenges in communications and needing to have a bit more rigor in our

[2:20:53] Voice 5: communications with the Stonanas as with the particularly with the Laskiti local trust

[2:21:00] Voice 5: committee very good offering request was made by the nation to say let's let's make this a little

[2:21:06] Voice 5: more formal and begin to basket a lot of the communications back and forth between us and do

[2:21:13] Voice 5: in an orderly way, the Allens Trust and the LTC has taken that seriously and invested some staff

[2:21:20] Voice 5: time and has had at least two specific meetings with elected officials and the nation, as well

[2:21:27] Voice 5: as a number, a significant number of communications back and forth between staff of the two

[2:21:33] Voice 5: organizations, legal teams of the two organizations in crafting a protocol agreement that you see

[2:21:39] Voice 5: attached here that will um really provide a template for communications going forward

[2:21:44] Voice 5: um it's been well worked um the uh elected officials and chair luckham have had an

[2:21:50] Voice 5: opportunity to look into this the process um is one where the nation's asked if this could be

[2:21:57] Voice 5: done by the end of the month if possible they have their own fiscal realities in place and that's

[2:22:03] Voice 5: what you have in front of us that's what we have in front of us so by the end of last week we were

[2:22:07] Voice 5: we're trying to get final agreement from the nation and substantially we have that it would

[2:22:12] Voice 5: then be a matter of the local trust committee going yes this is to our satisfaction that has

[2:22:19] Voice 5: occurred that happened last week and they made a motion that's included here it needs to then go

[2:22:24] Voice 5: to executive committee for two reasons one for you to forward it to trust council because trust

[2:22:30] Voice 5: council are the signatories to any protocol agreements and two to provide an opportunity

[2:22:35] Voice 5: for trust council to do that and that is to do an rwm to say let's have a meeting a special meeting

[2:22:41] Voice 5: and we're doing this to in order to accommodate the interest of the nation um to see if it meets

[2:22:48] Voice 5: with trust council's approval and if that was the case it would go to the minister for signing

[2:22:52] Voice 5: the agreement itself um is attached here and i think what i think is a reasonably

[2:23:02] Voice 5: reasonably appropriate RFD for Trust Council.

[2:23:08] Voice 5: It provides the rationale

[2:23:11] Voice 5: for why we have a protocol agreement,

[2:23:13] Voice 5: how it could affect us in the future

[2:23:16] Voice 5: in terms of our communications

[2:23:18] Voice 5: and provides a bit of an analysis

[2:23:20] Voice 5: of how in-depth these agreements would be.

[2:23:24] Voice 5: And for the most part,

[2:23:26] Voice 5: I think you could characterize this one as being efficient.

[2:23:29] Voice 5: It provides for four meetings a year.

[2:23:31] Voice 5: It doesn't bind any party more than I think is necessary. And it provides an opportunity for a consistent approach to governing throughout the region and exchange of information.

[2:23:48] Voice 5: and um i think that uh there is the ability for amendment in the future that's built into

[2:23:57] Voice 5: the agreement and i think that's flexible enough for any um for anything that's going to come down

[2:24:04] Voice 5: the road in the future that that that needs something and it'll be a good process for

[2:24:08] Voice 5: trust council take a look at this protocol agreement and see how effective it is um the

[2:24:13] Voice 5: nation wanted to meet um you know there's going to be some resource use on our part a couple

[2:24:18] Voice 5: thousand dollars a year i think that's absorbable frankly and there's going to be some frequency in

[2:24:25] Voice 5: meeting and some preparation that being said trust council has provided some more administrative

[2:24:30] Voice 5: resources to the islands trust and we're hopeful of having SEPA come on board so i think there's

[2:24:35] Voice 5: going to be that kind of horsepower or resource use or staff capacity that we can bring to this

[2:24:44] Voice 5: and we'll see what we can see it goes for frankly i think that this agreement is going to turn on

[2:24:48] Voice 5: the issues that get brought to the table and the act and that's what this is to to do is to

[2:24:55] Voice 5: eliminate surprises and have some order in our relationships so if you agree um you would forward

[2:25:02] Voice 5: this to trust council and you direct today um that in rwm go forward to have a meeting for next

[2:25:09] Voice 5: Tuesday at one o'clock. And hopefully Trust Councils have the same view. It's a meeting in

[2:25:17] Voice 5: open, it'd be an open session meeting where a protocol agreement like this would be considered

[2:25:22] Voice 5: by trustees. I can't anticipate, well, I don't anticipate that Trust Council, frankly, would have

[2:25:29] Voice 5: specific challenge with this. This is, generic's the wrong word, it's specific, but it's got

[2:25:35] Voice 5: general principles inside it that I think would be honored by any of the different LTCs in our

[2:25:41] Voice 5: future. But if for whatever reason it didn't meet the bar that Trust Council had, we would then

[2:25:51] Voice 5: simply take any direction they had. We would not meet the March deadline and we'd bring an

[2:25:57] Voice 5: amended document back for Trust Council probably in June at that point. So that's really the

[2:26:02] Voice 5: scenario we're in um i think i'm speaking i think three out of the four of us uh no three out of the

[2:26:08] Voice 5: four of you um are fairly intimate with the document because you've been in those negotiations

[2:26:13] Voice 5: um but uh to answer any questions um that you would have and see whether you're in support

[2:26:17] Voice 5: of the direction that's recommended okay

[2:26:21] Trustee Luckham: thank you ceo and so uh just ask a question of clarity

[2:26:25] Trustee Luckham: to start with and then a thought um the motion that is on uh the the the in the background of

[2:26:34] Trustee Luckham: the document that we're briefing um is it appropriate that that motion be made during

[2:26:38] Trustee Luckham: this meeting that

[2:26:41] Voice 5: the allen's trust council approved the protocol agreement no

[2:26:44] Trustee Luckham: schedule

[2:26:45] Trustee Luckham: a special electronic meeting yes

[2:26:47] Voice 5: that needs to be done at this meeting

[2:26:48] Trustee Luckham: okay good so let's take

[2:26:51] Trustee Luckham: that into consideration um my question is is is it appropriate or even remotely possible that a

[2:26:59] Trustee Luckham: member of sun on us may actually attend the meeting and speak to their interest in this

[2:27:05] Trustee Luckham: protocol

[2:27:06] Voice 5: they've declined as i understand as i understand it um they feel that they've done this

[2:27:14] Voice 5: work and they've had um uh there's been enough legal rigor on both sides that they're satisfied

[2:27:22] Voice 5: and they enjoyed the conversations as i understand it um that we've had with

[2:27:26] Voice 5: you as elected officials

[2:27:27] Voice 5: so i don't think that they will be um there's interest in attending the full trust council

[2:27:31] Voice 5: session okay

[2:27:33] Trustee Luckham: perfect so then uh trustee peterson and anybody that wants to advance a motion that's

[2:27:37] Trustee Luckham: in that background section of the memo would be terrific.

[2:27:43] Trustee Luckham: Trustee Peterson.

[2:27:44] Voice 7: Thank you, Chair.

[2:27:46] Voice 7: So I just, I'm going to make the motion,

[2:27:48] Voice 7: but if I just preface that with my satisfaction

[2:27:55] Voice 7: that we're at this juncture,

[2:27:58] Voice 7: for those who aren't aware,

[2:28:02] Voice 7: the Leskete Island Local Trust Committee

[2:28:05] Voice 7: in respect of wanting to build this relationship

[2:28:09] Voice 7: has chosen to take significant delay

[2:28:16] Voice 7: to significantly defer their progress

[2:28:20] Voice 7: of the Liskety Island Official Community Plan

[2:28:24] Voice 7: in respect and anticipation of building this relationship.

[2:28:28] Voice 7: And so I'm very pleased that we're here

[2:28:32] Voice 7: and that we're going to be enshrining a formal process

[2:28:38] Voice 7: to have these important conversations

[2:28:43] Voice 7: between the Luskinia Island Local Trust Committee

[2:28:45] Voice 7: and the Snunnaas First Nation.

[2:28:48] Voice 7: This is fabulous.

[2:28:50] Voice 7: And if there's no objection,

[2:28:53] Voice 7: I'll go ahead and make the motion.

[2:28:56] Voice 5: Mr. Chair.

[2:28:57] Voice 7: Yes, CEO.

[2:28:58] Voice 7: Just

[2:28:58] Voice 5: to assist Trustee Peterson,

[2:29:00] Voice 5: do you mind if I just quickly provide some advice?

[2:29:03] Voice 5: yeah

[2:29:05] Trustee Luckham: please go ahead okay

[2:29:06] Voice 5: so i think two things have to happen one i think you have to as ec

[2:29:10] Voice 5: forward this to trust council for the protocol agreement for consideration and approval by trust

[2:29:17] Voice 5: council so that's ec flowing it through and i'm assuming david would agree with me um on that so

[2:29:24] Voice 5: that would be one motion and that a special meeting be convened is is is another motion

[2:29:32] Voice 5: and that then the third one i would think would be that you would and i'm sorry if we haven't

[2:29:37] Voice 5: prepared you exactly and then finally to um undertake the rwn for the special meeting but

[2:29:44] Voice 5: maybe david can refine that but i do want to have that first thing where executive committee

[2:29:49] Voice 5: recommends forwards the document to trust council for consideration and approval

[2:29:54] Voice 5: right

[2:29:54] Trustee Luckham: so that's attachment one the protocol agreement between trust councils it's not

[2:29:58] Trustee Luckham: Nah, nah, nah.

[2:30:00] Voice 5: yes first

[2:30:01] Trustee Luckham: nation be forwarded to council yes

[2:30:03] Voice 5: that executive committee recommend that

[2:30:06] Trustee Luckham: and then the second one is for the rwm david marlin do you have something to add

[2:30:10] Voice 1: yeah

[2:30:11] Trustee Luckham: i just wanted to

[2:30:11] Voice 1: point out that the

[2:30:12] Voice 1: rwm that is listed in the background there that's

[2:30:16] Voice 1: the trust council rwm so it's not going to be a vote with just the executive committee

[2:30:22] Voice 1: so it like you just

[2:30:23] Trustee Luckham: go ahead and

[2:30:23] Voice 1: ask for them so you can see that

[2:30:25] Trustee Luckham: i know but we can move in second

[2:30:26] Trustee Luckham: the rwm and then council will vote on it

[2:30:28] Voice 1: uh yeah two trustees here can just let laurie know that

[2:30:32] Voice 1: the group is second there and then she'll record that into the rwm and then you as the chair of

[2:30:37] Voice 1: council then authorize uh the conducting of development right that'll be done after this

[2:30:43] Voice 1: meeting okay

[2:30:44] Trustee Luckham: so trustee peterson do you want to uh advance the first of those two which is

[2:30:51] Trustee Luckham: to forward the briefing or rfd rather uh

[2:30:57] Voice 7: certainly and i don't have it up on my screen uh lori could

[2:31:02] Voice 7: you perhaps bring us back there there

[2:31:04] Voice 8: actually wasn't a resolution to forward this oh

[2:31:08] Voice 7: okay that's

[2:31:10] Voice 7: that's why i can't find it so i moved that i moved that the executive committee uh

[2:31:20] Voice 7: forward

[2:31:20] Voice 7: it would be the request for decision

[2:31:23] Trustee Luckham: attachment one request for decision

[2:31:25] Trustee Luckham: yeah

[2:31:25] Voice 7: so yeah I move that the executive

[2:31:29] Voice 7: committee forward

[2:31:31] Voice 7: attachment one request for decision

[2:31:32] Voice 7: regarding protocol agreement

[2:31:34] Voice 7: trust council and

[2:31:36] Voice 7: First Nation to trust council

[2:31:38] Voice 7: okay move

[2:31:41] Trustee Luckham: do I have a second trustee Maude thank you

[2:31:43] Trustee Luckham: any further discussion

[2:31:44] Trustee Luckham: all those in favor

[2:31:47] Trustee Luckham: that carries so that's done uh ceo hudson your hand is up do you have some additional advice no

[2:31:54] Trustee Luckham: so that's done that so now we just need to initiate the rwm which we won't be calling a vote

[2:32:00] Trustee Luckham: on it'll just get advanced to council trustee

[2:32:05] Voice 3: peterson you want to take the lead i

[2:32:10] Voice 7: am happy

[2:32:11] Voice 7: to do that i move that trust council schedule a special electronic meeting to be held tuesday

[2:32:16] Voice 7: day march 28th at 1 p.m from the victoria boardroom number 216 27 fort street victoria bc

[2:32:24] Voice 7: where the public may see and hear the meeting

[2:32:27] Trustee Luckham: moved trustee maude is seconded and so that

[2:32:31] Trustee Luckham: concludes that um i

[2:32:37] Voice 3: just direct you to conduct the vote chair yeah oh

[2:32:40] Trustee Luckham: i see so then uh as chair

[2:32:42] Trustee Luckham: of trust council then i'm going to uh advise uh staff to conduct the vote on the uh motion to um

[2:32:49] Trustee Luckham: hold a special electronic meeting thank you thank you for your help okay so i think that concludes

[2:32:59] Trustee Luckham: that item is that correct sierra yes

[2:33:03] Voice 5: sir all

[2:33:04] Trustee Luckham: right uh only a minor technical question it has been

[2:33:08] Trustee Luckham: historically my practice to attend council electronic meetings in victoria travel down

[2:33:14] Trustee Luckham: to victoria be in the boardroom in order to facilitate the management of the meeting what

[2:33:18] Trustee Luckham: is your recommendation with respect to this particular special meeting i

[2:33:22] Voice 5: think sir that

[2:33:24] Voice 5: this is a single topic discussion um i i don't think you need to um any little bumps that would

[2:33:32] Voice 5: come along the way um with just the single topic one i think could be handled electronically so i

[2:33:36] Voice 5: don't think you have to be here and we'll send out a pair um just a brief explanatory paragraph

[2:33:42] Voice 5: associated with this rwm and just so trustees are aware what it is and um the second uh consideration

[2:33:51] Voice 5: is that uh i was speaking with david marler and this rwm is a majority it's a majority vote so

[2:33:57] Voice 5: it's not a single um a single trustee wouldn't who who votes no would not um have this have the

[2:34:07] Voice 5: rwm fail right

[2:34:09] Trustee Luckham: okay awesome that's good all right then so uh thank you for that um quite honestly

[2:34:14] Trustee Luckham: this is an exciting moment um for the uh honest trust and i appreciate that it's also something

[2:34:21] Trustee Luckham: that is desired by this non-os uh nation and uh hopefully we'll we'll be in a position to advance

[2:34:27] Trustee Luckham: that um let us now move that's all right at a quarter to uh 12 i think we might get through

[2:34:35] Trustee Luckham: correspondence and the one remaining item or we got a closed meeting to come up but which also

[2:34:42] Trustee Luckham: might be brief um so i beg your indulgence do you think we should just keep going until we

[2:34:48] Trustee Luckham: conclude today rather than breaking for lunch i'm seeing everybody's nodding yes okay so let's keep

[2:34:54] Trustee Luckham: going so correspondence um is that i never did i didn't remember what the other item i wanted to

[2:35:01] Trustee Luckham: ask for staff advice on for discussion but it'll come back eventually correspondence 10.1 is a

[2:35:08] Trustee Luckham: letter from past trustee law regarding temporary use permits for housing advocacy um i read through

[2:35:17] Trustee Luckham: this and i don't understand the question because i thought that the temporary use permits had been

[2:35:22] Trustee Luckham: amended to facilitate exactly what trustee law is asking for so i would like to ask staff to provide

[2:35:28] Trustee Luckham: provide us with some advice with respect to this request and uh the amendments that have been

[2:35:33] Trustee Luckham: spelled out specifically um uh does that seem like an appropriate thing and perhaps this is also a

[2:35:39] Trustee Luckham: decision of for Council and maybe this should be forwarded to Council if that's the case

[2:35:44] Trustee Luckham: so uh who would like to address that

[2:35:46] Voice 3: so uh director Cermak I

[2:35:59] Voice 2: I see that uh director Marla wants to

[2:36:01] Voice 2: response so i'll defer okay

[2:36:03] Trustee Luckham: direct marla thank

[2:36:07] Voice 1: you stefan actually all i was going to say is that

[2:36:11] Voice 1: this is actually a local planning issue so it really should go to relevant local trust

[2:36:16] Voice 1: committees i don't think council would have any say i think uh if it's a request of the

[2:36:22] Voice 1: minister i think council would want to know if the trust committees could take advantage of such

[2:36:28] Voice 1: So I think we need some work around that.

[2:36:31] Voice 1: But I will say that temporary use permits have been expanded.

[2:36:35] Voice 1: It's no longer restricted to commercial or industrial.

[2:36:38] Voice 1: So I think what Trustee Lott is suggesting is actually possible currently.

[2:36:45] Voice 1: So that might be something for planning to have a local account and report back on.

[2:36:50] Voice 1: Thanks.

[2:36:51] Trustee Luckham: Yeah, that's my impression.

[2:36:55] Trustee Luckham: Is this already possible?

[2:36:57] Trustee Luckham: And now this letter is written to Islands Trust Council and to the Hornby Island Local Trust Committee.

[2:37:03] Trustee Luckham: So I presume that the Hornby Island Local Trust Committee might want to advance this.

[2:37:10] Trustee Luckham: And at this time, I think we should circulate it to Trust Council.

[2:37:14] Trustee Luckham: But I'm worried about it becoming alarmist if we're already able to do this.

[2:37:21] Trustee Luckham: It's already on a public agenda.

[2:37:23] Trustee Luckham: agenda um so i do wonder about how we might handle this in order to not necessarily ensue a bunch of

[2:37:31] Trustee Luckham: trustees and public correspondence with respect to something that may already be possible any advice

[2:37:38] Trustee Luckham: would be appreciated trustee elliott and peterson have their hands up

[2:37:44] Trustee Elliott: uh trustee peterson's first

[2:37:46] Trustee Elliott: but uh i would just suggest we send this on to regional planning committee and see whether this

[2:37:52] Trustee Elliott: This is something that needs to be folded into a larger housing strategy, whether it's an advocacy, because I think he's asking for, you know, advocacy for suggested changes to the local government act.

[2:38:05] Trustee Elliott: But yeah, it's like the usefulness of this tool, and how it's applied. I think regional planning committee could undertake to look at it, perhaps.

[2:38:18] Trustee Luckham: yeah so trustee peterson and then i have another remark to make yeah

[2:38:25] Voice 7: thank you um yeah i was

[2:38:27] Voice 7: this has been directed to the uh hornby island local trust committee as well and uh i believe

[2:38:35] Voice 7: it's on our uh correspondence log for that ltc and yes it is also addressed islands trust council

[2:38:43] Voice 7: Council um I think that uh as we consider for uh I mean which we should be uh forwarding it to trust

[2:38:53] Voice 7: Council but I do believe it would be helpful if we have if we can attach some uh staff analysis uh

[2:39:02] Voice 7: in terms of of what's currently achievable so that we send that concurrently uh and I see the

[2:39:11] Voice 7: ceo wants to respond i'm sorry

[2:39:12] Trustee Luckham: yeah and i i was going to add a comment because this can rapidly

[2:39:17] Trustee Luckham: become a project and i'm sure that that's what the ceo wants to speak to go ahead i

[2:39:22] Voice 5: do sir i i just

[2:39:24] Voice 5: it's great to get a great letter but um let's refer to a body to consider it i guess and if

[2:39:32] Voice 5: we can avoid having a staff analysis that would be fantastic um we could have 30 letters on every

[2:39:39] Voice 5: easy and we were just challenged yeah um this is kind of within our professional wheelhouse too

[2:39:46] Voice 5: from a land use planning perspective so um i think it's great to

[2:39:54] Voice 5: receive a letter shall we

[2:39:55] Trustee Luckham: forward this then cao to regional planning committee and trust council that's the question

[2:40:01] Trustee Luckham: i

[2:40:01] Voice 5: just send it to regional planning committee thank you

[2:40:04] Voice 5: but that's me yeah

[2:40:05] Trustee Luckham: uh stefan sir mac

[2:40:09] Trustee Luckham: and now i'll get you to both put your hands down when you conclude yeah

[2:40:12] Voice 2: thank you mr chair i was

[2:40:14] Voice 2: going to recommend the same thing uh i noted that it's on the hornby island uh agenda package and

[2:40:20] Voice 2: that it's a very well understood tool and it it is part of the toolkit being looked at with the

[2:40:25] Voice 2: regional planning committee's housing work yeah so

[2:40:30] Voice 2: referral to the rpc makes more sense to me

[2:40:32] Trustee Luckham: okay and by way of it being on this agenda it's public and available to trustees so

[2:40:39] Trustee Luckham: trustee Elliott you want to make a motion to advance this accordingly and then trustee Maude

[2:40:44] Trustee Luckham: do you have any advice at this time I just had

[2:40:46] Trustee Maude: a question are we not bound to send it to trust

[2:40:49] Trustee Maude: council and that it is

[2:40:49] Voice 3: addressed to trust council it's

[2:40:57] Trustee Luckham: on a public agenda I think by default but we

[2:41:00] Trustee Luckham: can send it um just I I do I'm concerned about it snowballing somehow but anyway trustee Elliott

[2:41:07] Trustee Luckham: yeah

[2:41:07] Trustee Elliott: it's it's where is the work going to get done to deal with this and that's not trust

[2:41:11] Trustee Elliott: council's work i think that's regional planning committee so i move that this uh correspondence

[2:41:15] Trustee Elliott: from tony lobby floated to regional planning committee chair for distribution to the pc members

[2:41:25] Trustee Luckham: and that's a third of council just seconded by trustee peterson any further discussion all those

[2:41:32] Trustee Luckham: in favor so that carries unanimously thank you uh so i'm going to ask ec is there any further

[2:41:40] Trustee Luckham: direction with respect to this piece of correspondence okay so i'm going to go to the

[2:41:47] Trustee Luckham: the next item, which is a response from Minister of Transport regarding our, you know, this kind

[2:41:53] Trustee Luckham: of came to us in a funny way, but a joint letter with San Juan County regarding emergency tow

[2:42:00] Trustee Luckham: vessels from January 26. And this is the response from them. There you go. It's fairly typical of a

[2:42:10] Trustee Luckham: response from the minister with respect to these kinds of requests. And I would suggest we receive

[2:42:16] Trustee Luckham: it for information unless there's any specific direction you'd like to take um and this would

[2:42:21] Trustee Luckham: presumably end up lori on um our advocacy page as a response to the letter as no exactly yes

[2:42:30] Voice 10: so

[2:42:30] Trustee Luckham: then we'll receive it for information now at 10.3 we have uh mr m green response regarding

[2:42:37] Trustee Luckham: towing the vessel and canada's february 23rd presentation slides email dated march the 15th

[2:42:44] Trustee Luckham: that's on page 149 and then there's the whole OPP emergency touring marine navigation risk

[2:42:50] Trustee Luckham: assessment on page 150 it's all part of that what would executive committee like to do with this

[2:43:01] Trustee Luckham: we receive it for information or circulated to trustees

[2:43:06] Trustee Luckham: receiving for information by general consent that's what we're going to do all right thank

[2:43:10] Trustee Luckham: Thank you then.

[2:43:13] Trustee Luckham: The next item is our work program at 11.1.

[2:43:16] Trustee Luckham: That's been updated before we came here

[2:43:19] Trustee Luckham: and it's for our information.

[2:43:20] Trustee Luckham: Is there any immediate questions on the work program report?

[2:43:23] Trustee Luckham: CAO Hudson-Piller, you should just say something.

[2:43:25] Voice 5: Well, I would like to say that this needs

[2:43:27] Voice 5: some review by executive committee.

[2:43:30] Voice 5: We're past the, I'd say the last trust council meeting

[2:43:34] Voice 5: was the first real working trust council meeting.

[2:43:37] Voice 5: and now they're breathing room's the wrong word but there is some space for you to consider your

[2:43:43] Voice 5: work program look at each one of these things and go how healthy is each one of these should we be

[2:43:49] Voice 5: what's the next action list on each one and to have a conversation around what your priorities

[2:43:54] Voice 5: are so you know I see number two climate change emergency it's great to have that on there

[2:44:00] Voice 5: what specifically is executive committee doing relating to that or should you be reporting

[2:44:07] Voice 5: back to trust council to go so i just think that uh that's all i'd say around this it's it it's

[2:44:13] Voice 5: time for you to to walk through the specifics of this uh of your two project baskets sir

[2:44:21] Trustee Luckham: so are you suggesting not today

[2:44:22] Trustee Luckham: okay so what you're suggesting then is that we ask you to

[2:44:26] Trustee Luckham: bring this back um as a report uh for a decision at a

[2:44:32] Voice 5: future meeting yeah fairly soon yeah all

[2:44:35] Trustee Luckham: right trustee peterson your hands up yeah

[2:44:40] Voice 7: thank you for that cao because i i mean for example i

[2:44:44] Voice 7: note that uh uh in the future projects report that's broadcast to public meetings and i kind

[2:44:52] Voice 7: of feel like we've substantially right achieve that so that could come off the list and i take

[2:44:58] Voice 7: your point let's uh let's uh do a a thorough walkthrough of these and uh at a later date

[2:45:08] Voice 7: yeah take off what doesn't need to be there would

[2:45:11] Trustee Luckham: you like to make a motion for that effect

[2:45:15] Voice 7: uh i moved that ec request staff to um i guess what was it just report back on the executive

[2:45:27] Voice 7: committee uh project report yeah

[2:45:32] Voice 11: yeah

[2:45:33] Trustee Luckham: okay move to have a seconder trustee maude thank you any

[2:45:39] Trustee Luckham: Any further discussion?

[2:45:41] Trustee Luckham: All those in favor?

[2:45:43] Trustee Luckham: That carries unanimously.

[2:45:44] Trustee Luckham: Thank you, CAO, for raising this.

[2:45:46] Trustee Luckham: It is important that we clean that up a bit.

[2:45:51] Trustee Luckham: So we're about to go into an electronic meeting.

[2:45:54] Trustee Luckham: We won't formally be returning to this public meeting,

[2:45:58] Trustee Luckham: although we come back and then adjourn the meeting.

[2:46:00] Trustee Luckham: So our next executive committee meeting

[2:46:03] Trustee Luckham: is April the 12th, 9 a.m.

[2:46:08] Trustee Luckham: And that will be electronic.

[2:46:10] Trustee Luckham: and so now i'm going to look for a motion that's on the agenda cover sheet to go into an in-camera

[2:46:18] Trustee Luckham: meeting thank you everybody for joining us today and

[2:46:20] Voice 8: just updated a bit chair with

[2:46:22] Voice 8: thank

[2:46:23] Trustee Luckham: you very much so that's on your screen uh vice chairs uh trustee elliot i

[2:46:30] Trustee Elliott: move that the

[2:46:31] Trustee Elliott: meeting be closed to the public subject to sections 91 a c and j of the community charter

[2:46:38] Trustee Elliott: in order to consider the following personal information about an identifiable individual

[2:46:42] Trustee Elliott: who is being considered as an agent of the islands trust matters related to employee relations and

[2:46:48] Trustee Elliott: information prohibited from disclosure under section 21 of the fypp act disclosure harmful

[2:46:54] Trustee Elliott: to business interests of the third party and that staff attend the meeting you

[2:47:02] Trustee Luckham: have a seconder

[2:47:03] Trustee Luckham: thank you so i'm going to call for the vote all those in favor so that carries unanimously

[2:47:11] Trustee Luckham: unanimously we're now going to go electronic so we'll just pause for a moment we're going to go

[2:47:17] Trustee Luckham: in camera we're just going to pause for a moment while we stop recording and live streaming all

[2:47:25] Trustee Luckham: right so the executive committee has returned from the in-camera session we have nothing to

[2:47:31] Trustee Luckham: rise and report at this time other than the adoption of the in-camera minutes of february

[2:47:38] Trustee Luckham: the 13th and february the 22nd and uh thank everybody for uh participating in today's uh

[2:47:44] Trustee Luckham: executive committee meeting and we look forward to seeing you next time here in coast salish

[2:47:50] Trustee Luckham: territory thank

[2:47:51] Voice 5: you have

[2:47:52] Trustee Luckham: a good afternoon uh

[2:47:53] Voice 5: laurie stefan and david could you stay online

[2:47:56] Voice 5: for a moment absolutely yeah

[2:47:58] Voice 5: sure okay

[2:48:00] Trustee Luckham: ciao bye everybody guys turn the recording off

[2:48:03] Voice 5: yeah