Hornby Island Local Trust Committee regular meeting, March 24, 2023

[0:00:02] Voice 9: And thank you everybody for joining us today for this meeting of the Hornby Island Local Trust Committee.

[0:00:09] Voice 9: I want to begin the meeting by acknowledging that we're fortunate to be able to gather today in locations in the territory of the Coast Salish Peoples.

[0:00:18] Voice 9: My name is Tim Peterson. I'm elected on Luskeetee Island and I'm chair of the Hornby Island Local Trust Committee.

[0:00:24] Voice 9: Committee. Joined today by Hornby Island Trustees, Grant Scott, Alex Allen, and together we make

[0:00:30] Voice 9: up the Hornby Island Local Trust Committee. We heard from Director Arbour whether he's

[0:00:36] Voice 9: coming or not. I don't see him here, so we'll just go ahead with that. Let everyone know

[0:00:41] Voice 9: this meeting is being recorded and the recording will be available on the Island Trust website

[0:00:47] Voice 9: within the next few days. We have some staff members joining us today. We have

[0:00:53] Voice 9: Sonia Zupanek and I didn't catch her name,

[0:00:58] Voice 12: I'm sorry. Margot Tomaitis.

[0:00:59] Voice 9: Margot Tomaitis joining us

[0:01:00] Voice 9: today, thank you very much. And is it Catherine Vo on the phone as the

[0:01:05] Voice 9: minute taker? Excellent. This is an official forum for the local trust

[0:01:11] Voice 9: committee to make decisions about land use planning matters and discuss

[0:01:14] Voice 9: relevant business I also like to add that this is a place of employment and

[0:01:19] Voice 9: our staff have the right to a safe and respectful workplace I did mention that

[0:01:25] Voice 9: we're recording the meeting yes I did okay so we have an agenda before us

[0:01:33] Voice 9: trustees any amendments to the agenda not seeing any I'll take it by general

[0:01:42] Voice 9: consent that we're going to approve the agenda then and then in section 2 we

[0:01:47] Voice 9: we have a rise in report from the in-camera meeting of January 20, 2003,

[0:01:53] Voice 9: and the local trust committee appointed members to the APC and the Board of Variants.

[0:02:02] Voice 9: Next up, we have trustee reports.

[0:02:04] Voice 9: Trustees, who's itching to go first?

[0:02:07] Trustee Allen (probable): Alex is this year.

[0:02:09] Trustee Allen (probable): I'm not itching.

[0:02:11] Trustee Allen (probable): I'm itching.

[0:02:12] Trustee Allen (probable): Okay, I'll do it.

[0:02:14] Trustee Allen (probable): Hello, everyone.

[0:02:15] Trustee Allen (probable): I'm Alex Allen.

[0:02:16] Trustee Allen (probable): You were a little bit closer.

[0:02:21] Voice 17: I

[0:02:22] Trustee Allen (probable): attended the Trust Council in March in Nanaimo, and we approved a very large budget.

[0:02:29] Trustee Allen (probable): It was very challenging because in the government, they always have these new collective agreements,

[0:02:34] Trustee Allen (probable): and so it just results in salary increases that we have no control over.

[0:02:38] Trustee Allen (probable): So it's a $9.7 million budget.

[0:02:42] Trustee Allen (probable): And we have a new governance committee and an accessibility committee,

[0:02:46] Trustee Allen (probable): committee, which is part of a BC government push to, I think everybody has to have an

[0:02:51] Trustee Allen (probable): accessibility committee now. And then our next trust council will be in June on Gabrielle

[0:03:00] Trustee Allen (probable): Island, which is, you know, since the pandemic, we haven't gone to any other islands other

[0:03:03] Trustee Allen (probable): than the Big Island. So this will be certainly fine, I guess. And then I'm on the sub-housing

[0:03:09] Trustee Allen (probable): committee on the regional planning committee. So there's three of us. And so we are going

[0:03:14] Trustee Allen (probable): We're going to be going to the UBC Housing Summit in Vancouver on April 4th to 5th.

[0:03:21] Trustee Allen (probable): We get to meet shoes with big politicians and what's particularly of interest to us

[0:03:27] Trustee Allen (probable): is there's going to be a session on the rural and northern challenges and opportunities

[0:03:32] Trustee Allen (probable): session which addresses, it doesn't quite address the islands quite, but hopefully we'll

[0:03:38] Trustee Allen (probable): be able to get our words out and get them to have more sort of initiatives that really

[0:03:45] Trustee Allen (probable): address our issues on our islands versus, you know, some rural town on Vancouver Island,

[0:03:50] Trustee Allen (probable): let's say. And also another session is the regulations of short-term rentals. And our

[0:03:57] Trustee Allen (probable): chair, Peter Luckham, is going to be on there. And just looking at what UBCM has put out,

[0:04:03] Trustee Allen (probable): They had some recommendations, I think, back in September.

[0:04:08] Trustee Allen (probable): No, maybe it was June.

[0:04:10] Trustee Allen (probable): And so basically just looking at regulations

[0:04:12] Trustee Allen (probable): and how local governments can address Asian mental illness as well.

[0:04:16] Trustee Allen (probable): So, yeah, it's a very big, fulsome, and robust,

[0:04:21] Trustee Allen (probable): I don't know what those terms are, two days.

[0:04:25] Trustee Allen (probable): And so that'll be interesting,

[0:04:26] Trustee Allen (probable): and I'll be able to report back when I get back.

[0:04:29] Trustee Allen (probable): So that's...

[0:04:29] Trustee Allen (probable): Thank you.

[0:04:33] Voice 7: Greg?

[0:04:34] Voice 7: Thank you.

[0:04:34] Voice 7: you. Well, it's just good to be back together again after how many years of COVID. I don't

[0:04:40] Voice 7: think we've met in here three years or so, but a while ago anyway. September.

[0:04:44] Voice 6: We were here last

[0:04:44] Voice 6: December.

[0:04:45] Voice 7: September. Well, that's

[0:04:46] Voice 6: from December. Yeah,

[0:04:47] Voice 7: yeah. Okay, good. Thanks. So anyway, it's

[0:04:51] Voice 7: good to be here again. We had a great hearing fest on Hornby. Some of you attended, I hope. I

[0:04:56] Voice 7: thought it was very well attended. Everybody seemed to really enjoy it. Of course, the

[0:05:01] Voice 7: cell tower is a big issue and I know a lot of people are on both sides of the issue so it's

[0:05:09] Voice 7: going to be interesting to see how that sorts out over time. The other big issue of course is the

[0:05:14] Voice 7: OCP and the land use bylaw to review. We got the recommendations from our advisory planning

[0:05:24] Voice 7: and it's gone on to consultants and we're going to be getting a report at the end of the month

[0:05:31] Voice 7: where we get the report that would be uh whether we have a special meeting on that or not

[0:05:36] Voice 7: some suggestion we wait until june we're hoping to get it before this meeting

[0:05:41] Voice 7: so it could be on this agenda and someone's actually said we're going to but sonya has

[0:05:47] Voice 7: she's going to give us a synopsis of what's in there i think so anyway we'll hear about that

[0:05:54] Voice 7: and um as you all know the fiber optics is on the way so that's going to be good but it's not going

[0:06:00] Voice 7: to help us the zooms in this location but so those are the issues i think are really facing us and

[0:06:08] Voice 7: it's going to be in just a few months coming up thank you thank you and for

[0:06:15] Voice 9: my chair's report

[0:06:16] Voice 9: i'll just say i'm happy to be back here on hornby i have not been here in an official capacity for

[0:06:22] Voice 9: quite some time i think last time would have been a trust council but we had here

[0:06:26] Voice 9: here i

[0:06:26] Voice 10: don't

[0:06:28] Voice 9: know several years back um have been here many times uh for entertainment and

[0:06:35] Voice 9: to entertain that's a new role for me here um just want to mention that uh i have a pile of

[0:06:44] Voice 9: business cards here um please help yourself if anyone wants to get in contact with me let me

[0:06:50] Voice 9: know where you're at with hornby issues you think i should need need to know about um by all means

[0:06:55] Voice 9: please do

[0:06:56] Voice 7: one more

[0:06:58] Voice 9: thing from grabs just

[0:07:00] Voice 7: want to welcome Margo don't want to be

[0:07:04] Voice 7: and Sonia who's taking over as great

[0:07:09] Voice 9: so I didn't have a I don't have a lot to

[0:07:24] Voice 9: add I just look forward to spending some more time on Hornby and getting better

[0:07:32] Voice 9: acquainted with the issues that are important to Hornby so don't think we

[0:07:38] Voice 9: hang out here from Daniel Arbour today and so that would bring us to a public

[0:07:45] Voice 9: comment period so I'll just look for a show of hands if anyone wants to address

[0:07:49] Voice 9: trust the local trust committee okay I'm going to start on this side and was it

[0:07:58] Voice 9: mr. law did I see your hand up first Eric please

[0:08:00] Voice 10: go ahead yeah

[0:08:05] Voice 1: thank you I'd

[0:08:07] Voice 1: like to speak to two matters first I encourage you to issue a development

[0:08:11] Voice 1: permit for the proposed art center so record as a trustee I was the one who

[0:08:16] Voice 1: proposed creating this development permit area. The 2002 geochemistry

[0:08:22] Voice 1: groundwater study objected that the upland recharge area extended into the

[0:08:27] Voice 1: public use zone and the community is concerned about specific proposed uses

[0:08:31] Voice 1: in the zone. Things that were proposed were a vehicle repair facility, light industrial

[0:08:36] Voice 1: uses in the community trades and services area, community housing such as

[0:08:40] Voice 1: live-work units or a trailer park, a hostel, a swimming pool, a new fire hall.

[0:08:45] Voice 1: and all these are permitted uses in the zone but they involve significant water use and discharge

[0:08:51] Voice 1: and or potential contaminants which is why the dp area was created i don't think we envisioned such

[0:08:57] Voice 1: scrutiny being applied to an art center that does not involve significant water or potential

[0:09:03] Voice 1: contaminants so i would like that to be considered when you look at this dp proposal which is pretty

[0:09:09] Voice 1: much the same as the one that you approved in 2020 except the building is

[0:09:13] Voice 1: smaller. Secondly, I encourage you to move forward on the APC's recommendations.

[0:09:18] Voice 1: These were made a year ago after a year's careful deliberations and I notice

[0:09:23] Voice 1: now 10 years since the Local Trust Committee added looking at community

[0:09:27] Voice 1: housing and residential density to the project list. I support the need for

[0:09:34] Voice 1: community input but in my 20 years as a trustee, despite us trying many

[0:09:38] Voice 1: many approaches, we would only hear from special interest

[0:09:41] Voice 1: and keeners in the early stages,

[0:09:43] Voice 1: and usually comments were all over the place.

[0:09:45] Voice 1: I think community gets much more involved

[0:09:49] Voice 1: and the input is much more valuable

[0:09:52] Voice 1: when it's in response to something concrete.

[0:09:54] Voice 1: And the best way to do this is to draft bylaws

[0:09:58] Voice 1: for the community to review based on

[0:10:00] Voice 1: what the APC has recommended,

[0:10:02] Voice 1: which is what I think you originally intended

[0:10:04] Voice 1: with a first reading to happen in November

[0:10:06] Voice 1: and then a public hearing in February.

[0:10:09] Voice 1: That hasn't happened.

[0:10:10] Voice 1: A lot of time has been lost,

[0:10:12] Voice 1: and I'd like to see the process get back on track

[0:10:14] Voice 1: by getting the APC's recommendations into bylaw form.

[0:10:18] Voice 1: I'd really encourage the Seafords to find a way

[0:10:20] Voice 1: for island planners to do this

[0:10:22] Voice 1: because they have experience with the islands.

[0:10:25] Voice 1: They know how to trust processes and procedures,

[0:10:27] Voice 1: can draw on how other islands have addressed the same issues

[0:10:31] Voice 1: rather than consultants.

[0:10:33] Voice 1: Yann's trust has a $3.8 million budget for planning staff and facilities, and I'd like

[0:10:39] Voice 1: to see a way for staff to be assigned to this work rather than consultants.

[0:10:42] Voice 1: Thank you.

[0:10:43] Voice 1: Thank you for that.

[0:10:44] Voice 1: And is

[0:10:46] Voice 9: there someone in the back there?

[0:10:47] Voice 9: I see a hand in the back.

[0:10:49] Voice 9: Okay, I'm going to keep moving along this way.

[0:10:53] Voice 9: Yes, in the middle there, I guess.

[0:10:55] Voice 6: My name is Helen Braun.

[0:10:59] Voice 6: On June 7th, I attended a meeting, I think it was a meeting, yes I did, and wrote this letter to our trustees.

[0:11:07] Voice 6: I'm going to read it again because I've never heard a response.

[0:11:10] Voice 6: These are critical questions that must be addressed before you decide to support the recommendations of the APC

[0:11:16] Voice 6: to shut down one of the few economic activities available on the islanders' home sharing.

[0:11:20] Voice 6: This is especially punitive to seniors who are struggling to hang on to their homes.

[0:11:24] Voice 6: homes. This is reckless and insensitive behavior that lacks vigor on every level. These are

[0:11:29] Voice 6: the questions I would like to see addressed before we can realistically make a decision

[0:11:33] Voice 6: and go through due process. Who is engaged in home sharing? How important is it to our

[0:11:38] Voice 6: local economy? What are the overall impacts on the environment and our neighborhoods?

[0:11:43] Voice 6: How important to the security and stability of home ownership is this activity? How much

[0:11:47] Voice 6: homelessness and financial distress would ensue by removing a rare opportunity to survive

[0:11:51] Voice 6: economically on Humber Island, especially for those on fixed incomes. How is the income

[0:11:57] Voice 6: from home sharing being used to create jobs and support other important objectives, such

[0:12:01] Voice 6: as food growing and year-round housing? How would that summer rental stock be used if

[0:12:05] Voice 6: home sharing were to be banned? Could there be even more problems arising if other forms

[0:12:10] Voice 6: of earning income became necessary to desperate homeowners? The stated hope is that year-round

[0:12:16] Voice 6: low-cost housing would immediately replace it. That simply has no merit or logic to it

[0:12:20] Voice 6: as housing shortages exist on all the islands where home sharing is non-existent?

[0:12:24] Voice 6: Where would displaced homeowners and renters who can't afford Hornby leave and go

[0:12:29] Voice 6: if they lost a major source of income?

[0:12:32] Voice 6: How would potential first-time homeowners be impacted

[0:12:35] Voice 6: without the legal source of home sharing income in support of their mortgages?

[0:12:38] Voice 6: What would the impact be on all the families that have been visiting and supporting Hornby

[0:12:42] Voice 6: for generations and have become part of the Hornby family?

[0:12:45] Voice 6: Are all

[0:12:46] Voice 6: of the homes being rented seasonably suited for year-round living?

[0:12:48] Voice 6: How does the trust propose to replace what may be critical income to many people?

[0:12:53] Voice 6: What other economic activities may be deemed less impactful?

[0:12:57] Voice 6: How many homeowners are actually being forced to move out of their homes for the summer

[0:13:00] Voice 6: so they can afford to keep their homes?

[0:13:02] Voice 6: How will massive inflation pressures affect people who previously were able to survive

[0:13:06] Voice 6: on pension savings and mainly low-paying jobs?

[0:13:09] Voice 6: Home sharing has been a tried-and-true way to survive through tough times.

[0:13:12] Voice 6: tough times. How would local businesses dependent on the season be impacted if

[0:13:17] Voice 6: they lost a significant chunk of their customer base? I look forward to hearing

[0:13:21] Voice 6: about your plan to address the above critical questions. So I'm just shocked

[0:13:25] Voice 6: that nobody bothered to answer any of those questions and none of these

[0:13:28] Voice 6: questions were included in the APC report. I mean it blows my mind to think

[0:13:32] Voice 6: that such a major decision would be made without that fundamental research being

[0:13:36] Voice 6: done. Now having watched this process over many decades I recognize that the

[0:13:41] Voice 6: trust has never asked these questions or supplied answers to them it's strictly let's get rid of

[0:13:46] Voice 6: this let's get rid of this let's get rid of this and yet nothing to replace it and we're struggling

[0:13:50] Voice 6: here we always have and i just can't believe that you are not addressing these questions

[0:13:55] Voice 6: can i

[0:13:57] Voice 4: arrive on a point of order please

[0:13:58] Voice 9: what's your point of order

[0:14:00] Voice 6: chair you have made a point

[0:14:03] Voice 6: that this is a workplace and it should be safe and respectful for all i am asking for that

[0:14:09] Voice 6: consideration for myself and the member of the apc for the trustees and for all here who are engaged

[0:14:16] Voice 6: in this work okay

[0:14:18] Voice 9: thank you for that um and i believe in the front row here

[0:14:23] Voice 17: my name is james

[0:14:26] Voice 17: wamsley and thank you for letting me or giving me the opportunity to speak and thank you for

[0:14:32] Voice 17: considering the pros and cons of the rogers proposed cell tower the dove creek cell tower

[0:14:38] Voice 17: meeting with the CVRD asked for more clarification on safety from the federal

[0:14:43] Voice 17: government and two other recommendations they felt they could not give

[0:14:48] Voice 17: concurrence to these questions until these questions were dealt with

[0:14:52] Voice 17: properly as you know there are many concerns about the cell tower on Hornby

[0:14:57] Voice 17: Island please continue to make sure the answers are clear before doing something

[0:15:03] Voice 17: then you do not fully understand do you have an update on this larger cell tower and will you

[0:15:10] Voice 17: keep Hornby Islanders informed thank you thank

[0:15:17] Voice 9: you for that uh right behind then yeah yeah

[0:15:21] Voice 9: I

[0:15:21] Voice 14: just have a very short question that may have been answered in part my name is Selena Federer

[0:15:25] Voice 14: and I'm a resident here and I listened to the recorded items of the zoom meeting I attended

[0:15:33] Voice 14: than the meeting of the Alice Press,

[0:15:35] Voice 14: last one, where it was very clearly stated

[0:15:39] Voice 14: that you would either go back to the drawing board,

[0:15:42] Voice 14: like Alex suggested, regarding the tower process,

[0:15:48] Voice 14: but it was a recognition that it hadn't been due process.

[0:15:51] Voice 14: And it was really surprising to me,

[0:15:53] Voice 14: and I don't really understand why.

[0:15:56] Voice 14: There's no report about it at this meeting.

[0:15:58] Voice 14: It isn't included in the agenda

[0:16:01] Voice 14: when it is such a such a such a serious issue for so many of us here on this island it's so

[0:16:07] Voice 14: i'm just wondering why that's the case uh

[0:16:12] Voice 9: thank you for that being removed this way

[0:16:14] Voice 9: yeah

[0:16:15] Voice 7: can you just hold on for a second yeah do rangers have to apply for a development permit

[0:16:22] Voice 7: before they can go

[0:16:24] Planner Zupanec: ahead with it through the chair please uh no not as far as i know right now

[0:16:29] Planner Zupanec: that isn't the case it might they don't have no I don't think so so would you

[0:16:35] Planner Zupanec: like me to address since there's been two town hall questions around that why

[0:16:38] Planner Zupanec: they're sure

[0:16:38] Voice 9: if you would like to please go ahead

[0:16:40] Planner Zupanec: so the reason there isn't an

[0:16:44] Planner Zupanec: update report for the local trust committee is because Rogers isn't asking

[0:16:47] Planner Zupanec: for concurrence of the local trust committee at this time the last meeting

[0:16:52] Planner Zupanec: that there is a presentation and information package provided was simply

[0:16:56] Planner Zupanec: to provide the notification so there's no advancement of their application to the point

[0:17:00] Planner Zupanec: where they're asking for concurrence yet they're not ready for that stage so we're not ready to

[0:17:06] Planner Zupanec: provide any information to the ltc yet because we're waiting for rogers to provide us with a

[0:17:10] Planner Zupanec: complete redacted package of all the public correspondence they received to date as well as

[0:17:16] Planner Zupanec: any of the first nations referrals and comments that they can include so that we can provide the

[0:17:21] Planner Zupanec: local trust committee with an analysis of the correspondence, the next steps, and what

[0:17:27] Planner Zupanec: parts of the strategy, the protocol strategy that the LTC endorsed last September, that

[0:17:34] Planner Zupanec: Rogers would still be required to adhere to in order to meet the protocol with the local

[0:17:40] Planner Zupanec: trust committee, so that if there are any gaps, that the LTC can consider what direction

[0:17:45] Planner Zupanec: they need to give to Rogers.

[0:17:46] Planner Zupanec: So it might feel like there's a gap in information, but in fact, their process, as they

[0:17:51] Planner Zupanec: they mentioned that their last meeting

[0:17:52] Planner Zupanec: is a multi-year approval process.

[0:17:54] Planner Zupanec: They're at the very early stages of notification

[0:17:58] Planner Zupanec: and initial public consultation.

[0:18:00] Planner Zupanec: And so it's premature for us to provide any information

[0:18:03] Planner Zupanec: at this point, because we're actually not sure

[0:18:06] Planner Zupanec: what they're doing with the public input

[0:18:09] Planner Zupanec: they've received to date.

[0:18:10] Planner Zupanec: It might actually inform their decision

[0:18:12] Planner Zupanec: to make amendments to their proposal.

[0:18:14] Planner Zupanec: So they're doing the analysis of the input they've received.

[0:18:17] Planner Zupanec: And they might come back and say,

[0:18:19] Planner Zupanec: they actually would have adjusted their application or amended it or done something different.

[0:18:23] Planner Zupanec: So we're waiting to see what that looks like.

[0:18:26] Planner Zupanec: And you will be part of that process because it will appear on the agenda.

[0:18:30] Planner Zupanec: So when you look at the agenda packages, it will be clear that it's on there.

[0:18:34] Planner Zupanec: There's likely going to be some other correspondence in advance with the community

[0:18:38] Planner Zupanec: to advise some of those opportunities to participate in actual engagement

[0:18:44] Planner Zupanec: versus just seeing what information is being given to the elected officials for decisions.

[0:18:48] Planner Zupanec: So you can always contact our office as well. If you're wondering about status, there's a planner assigned to these things

[0:18:55] Planner Zupanec: that is your conduit for up-to-date status on any application, any project. So we're

[0:19:01] Planner Zupanec: responsible to you to provide you with that clarity if you feel that you're not accessing it through the regular channels.

[0:19:09] Planner Zupanec: So I hope that helps. Sorry to

[0:19:10] Voice 14: take up town all the time.

[0:19:11] Voice 14: Can I just follow up?

[0:19:13] Voice 14: Sure.

[0:19:14] Planner Zupanec: Just a very quick question.

[0:19:15] Voice 14: so one of the things that was asked at the last meeting was for Brian Grave to provide

[0:19:20] Voice 14: the letters that he copies of the letters has seen yes or no yeah

[0:19:24] Planner Zupanec: so no we haven't received

[0:19:26] Planner Zupanec: them because I've asked them to do all the work redacting it we can't accept all their

[0:19:30] Planner Zupanec: correspondence in its raw format because then we have to do all the redacting so I've asked

[0:19:35] Planner Zupanec: Rogers to do that work and then when we get the package of all the public correspondence redacted

[0:19:41] Planner Zupanec: then it's in an official format that i can share with your elected officials which then becomes a

[0:19:45] Planner Zupanec: public document so thank you thanks for your patience with these steps yeah

[0:19:49] Voice 9: are these follow-ups

[0:19:51] Voice 9: a

[0:19:52] Voice 17: follow-up for this okay last

[0:19:54] Voice 17: time we had a tower proposal done we did a referendum is that

[0:19:59] Voice 17: it's just a different process this time or what um i'm speaking to this line of story oh so

[0:20:07] Planner Zupanec: the process for the applicant is to apply to the federal government there's no community

[0:20:17] Planner Zupanec: referendum piece that's applied from their end the local trust committee has

[0:20:22] Planner Zupanec: the ability to either

[0:20:24] Planner Zupanec: provide them with a concurrence or not and it's based on their protocol that they have for the

[0:20:30] Planner Zupanec: antenna system so there's no element of that protocol at site states that they can request

[0:20:35] Planner Zupanec: a referendum and said that I'm not sure what the process would be for you to to

[0:20:41] Planner Zupanec: go that route but it would be a significant cost that they would have to

[0:20:44] Planner Zupanec: undertake to do a formal referendum so I'm not familiar with how that was

[0:20:50] Planner Zupanec: funded the last time if it was in fact a formal referendum or possibly a different

[0:20:55] Planner Zupanec: my way of i'll find out thank you was

[0:20:59] Voice 9: this a follow-up on this as well uh

[0:21:02] Voice 16: it's about the

[0:21:04] Voice 16: trust and yes okay

[0:21:06] Voice 9: because i did have another speaker if you have if it's okay go ahead please

[0:21:11] Voice 9: well

[0:21:11] Voice 16: basically i guess i would say i was a trustee when i was first started back in history there

[0:21:19] Voice 16: and some people have short memories.

[0:21:22] Voice 16: But anyhow, all I want to add,

[0:21:24] Voice 16: I was a bit concerned about,

[0:21:27] Voice 16: is the limited power that the Islands Trust has,

[0:21:32] Voice 10: and

[0:21:32] Voice 16: that hasn't really changed over time.

[0:21:35] Voice 16: So you're going to get all this input in there,

[0:21:38] Voice 16: and you may have excellent work coming from the staff advising you,

[0:21:45] Voice 16: But sometimes the trustees have really got to take their people representing seriously

[0:21:58] Voice 16: and fight for them.

[0:21:59] Voice 16: On both sides, I understand it's not an easy job.

[0:22:03] Voice 16: And the thing is, we may do all our best, but if the powers that be will override, they'll

[0:22:10] Voice 16: walk all over you and make that decision, as you well know.

[0:22:13] Voice 16: Okay, so there are a couple of things. One is, I was wondering, with staff, has the company made an application to the provincial government to deal with the trust yet?

[0:22:28] Voice 16: because as an application

[0:22:30] Voice 16: actually been made to the provincial government

[0:22:32] Voice 16: to use the land

[0:22:35] Voice 16: and secondly

[0:22:36] Voice 16: is

[0:22:37] Voice 16: the longer we wait and not

[0:22:41] Voice 16: getting any word

[0:22:42] Voice 16: it's a bit excruciating I think

[0:22:45] Voice 16: for people that are concerned on both sides

[0:22:47] Voice 16: and I would like

[0:22:49] Voice 16: to think that the trustees could work

[0:22:51] Voice 16: a little harder that maybe

[0:22:52] Voice 16: the land use is a big deal

[0:22:54] Voice 16: and I know you're shaking your head over

[0:22:57] Voice 16: there but it was just as difficult

[0:22:58] Voice 16: when they first started the trust that it just as it is now although you've got

[0:23:03] Voice 16: a lot more people on the island but the thing is you know you've got to work in

[0:23:08] Voice 16: harmony because there are people that are coming to the island that like you know

[0:23:14] Voice 16: the way it has been it's not necessarily you brought a cell phone everywhere

[0:23:18] Voice 16: you're going and there are those that feel that to live in this life today

[0:23:22] Voice 16: you've got to have it so I think maybe there's two major issues really to look

[0:23:28] Voice 16: look at and i think the public would really appreciate and i know your time is limited

[0:23:33] Voice 16: but it would be appreciated if you could hear more and especially from staff to keep hammering away

[0:23:38] Voice 16: at it because it is an important thing so i think if you could look into or knowing anything about

[0:23:45] Voice 16: the provincial government has had a perceived application from the uh company it would certainly

[0:23:51] Voice 16: We appreciate that because that means they're not, they don't have to hold an open meeting.

[0:24:01] Voice 16: The provincial government doesn't have to, but they will listen to what they, whoops,

[0:24:05] Voice 16: excuse me, what the islands, not what the islands trust say, but what the company is

[0:24:10] Voice 16: saying, that they're covering all their dots in their eyes.

[0:24:14] Voice 16: They don't have to hold a meeting with the islanders, but they'll accept, they'll say

[0:24:20] Voice 16: say to the company, have you met with the Islanders in due process, etc., and so we

[0:24:27] Voice 16: could be left out. So we'd appreciate that.

[0:24:31] Voice 9: Thank you, Pat. There's a question there about

[0:24:34] Voice 9: the BC government process. Do you have any insight into that at this moment? Sure. So

[0:24:38] Planner Zupanec: the applicant has made all the necessary federal, provincial applications. First Nations referrals

[0:24:45] Planner Zupanec: have already been underway as part of their preliminary engagement and notification for

[0:24:52] Planner Zupanec: that preliminary stage. These are multi-year projects, just to be clear. They're not expedited

[0:24:58] Planner Zupanec: at any level of government, as far as I understand, regardless of the community's appetite for

[0:25:05] Planner Zupanec: or against a tower. There is federal and provincial steps that just require time, and as the applicant

[0:25:15] Planner Zupanec: and in this case Rogers, addresses technical issues or referral questions,

[0:25:20] Planner Zupanec: it could stall the ability for the local government to actually provide their concurrence

[0:25:26] Planner Zupanec: because there's technical issues that have to be addressed that could change the height, the siting, the setbacks.

[0:25:33] Planner Zupanec: And so it's premature for the local trust committee to give their concurrence at this stage

[0:25:38] Planner Zupanec: when we don't have a final idea of the location, the setbacks,

[0:25:42] Planner Zupanec: or any amendments that are being negotiated at other levels of government.

[0:25:48] Planner Zupanec: So while we would like to provide some further updates at this point,

[0:25:55] Planner Zupanec: I'm still waiting for that package of information that you're all waiting for as well.

[0:26:00] Planner Zupanec: And as soon as we have that, we'll prepare a comprehensive package for the Local Trust Committee,

[0:26:05] Planner Zupanec: and it'll be through an avenue like this that they consider that information and determine whether

[0:26:11] Planner Zupanec: there are any next steps or whether it's just for information at this time so as far as i understand

[0:26:15] Planner Zupanec: there's no request from rogers for any time one quick

[0:26:19] Planner Zupanec: question to you are you concerned

[0:26:21] Voice 16: sorry come

[0:26:23] Voice 16: through you just to follow up on yeah

[0:26:25] Voice 8: please just

[0:26:26] Voice 16: very quickly are you concerned the

[0:26:28] Voice 16: staff are you concerned about the length of time and they're waiting for all that information

[0:26:34] Voice 16: that by the time you get all that there's very little time for you to

[0:26:39] Voice 16: react or react to see people on the island?

[0:26:43] Planner Zupanec: Just a question.

[0:26:46] Planner Zupanec: So through the chair our job is to provide analysis of the information that we receive so we don't have

[0:26:53] Planner Zupanec: you know any opinion about the schedule of an application and the length of time

[0:27:01] Planner Zupanec: that it takes to process it because we have full confidence that every step of

[0:27:07] Planner Zupanec: that process is federally regulated and has happened multiple multiple times

[0:27:11] Planner Zupanec: across the country so

[0:27:12] Voice 10: the

[0:27:13] Planner Zupanec: turnaround time for

[0:27:15] Voice 10: a local government to give

[0:27:16] Planner Zupanec: concurrence is significant and if the local government feels they need more

[0:27:21] Planner Zupanec: information than what was provided they have the ability to ask for that

[0:27:25] Planner Zupanec: information at this point in time I have full confidence that the applicant will

[0:27:30] Planner Zupanec: will sequence their application in a way that gives us the information we need to provide

[0:27:37] Planner Zupanec: to the LTC so that they can make their determination and that there is multiple opportunities for

[0:27:47] Planner Zupanec: the public to be engaged prior to that concurrence actually taking place.

[0:27:52] Planner Zupanec: So I'm not sure if that helps.

[0:27:57] Voice 9: I'm going to continue moving on this way

[0:28:00] Voice 9: because the person in the front here

[0:28:02] Voice 9: has been very patient

[0:28:03] Voice 9: and then I'll come back

[0:28:06] Voice 9: this way after I'm going to finish that way

[0:28:07] Voice 9: this

[0:28:08] Voice 18: is a short question to the chair

[0:28:10] Voice 18: to the staff

[0:28:12] Voice 18: the redaction is that our names

[0:28:14] Voice 18: or like what are they

[0:28:15] Voice 18: what are they redacting from

[0:28:20] Planner Zupanec: redaction of

[0:28:20] Planner Zupanec: any personal information so that

[0:28:23] Planner Zupanec: would be phone numbers, email

[0:28:24] Planner Zupanec: addresses, addresses, physical civic addresses, but the names, first and last

[0:28:29] Planner Zupanec: names are left. So

[0:28:33] Voice 18: it's not a big job, really, to read out?

[0:28:36] Planner Zupanec: If there's hundreds

[0:28:37] Planner Zupanec: and hundreds of pieces of correspondence, someone does have to go through and

[0:28:41] Planner Zupanec: ensure that any defamatory or personal information is sent. Okay,

[0:28:47] Voice 18: I'll have something to read out, and I won't be going as fast as some of the others.

[0:28:54] Voice 18: We've been looking at this issue and doing a ton of research since September when we heard that this was going to be happening.

[0:29:01] Voice 18: So I'm asking you, Alan's Trust, to be aware and be careful what you're asking for with the 5G tower.

[0:29:12] Voice 18: Beams come out with pulsating frequencies much stronger than the fourth generation.

[0:29:19] Voice 18: However, it doesn't go through trees, so from what I can tell, in urban areas, microcells

[0:29:25] Voice 18: need to be placed and installed on power poles so that this technology can get all over the

[0:29:30] Voice 18: island.

[0:29:32] Voice 18: None of us or the wildlife will be able to get away from it.

[0:29:37] Voice 18: You likely won't be informed by 6 o'clock news about this, and Rogers has minimally

[0:29:43] Voice 18: informed us so far in their public so-called consultation process.

[0:29:49] Voice 18: There's been no analysis done on the causing effects of this technology.

[0:29:55] Voice 18: But there's a worldwide web of data out there in studies.

[0:30:00] Voice 18: that is accessible by anybody and in my opinion this won't be just about getting

[0:30:07] Voice 18: better cell reception for the fewer for Rogers it's about connectivity on a

[0:30:13] Voice 18: global scale the other end of this cell receptivity that people are looking for

[0:30:21] Voice 18: is data collection and mining our data.

[0:30:25] Voice 18: Our data has become a commodity,

[0:30:30] Voice 18: and in this setup, we lose our privacy and our autonomy.

[0:30:35] Voice 18: Poorly Island will cease to be a refuge

[0:30:37] Voice 18: where the natural world is protected.

[0:30:44] Voice 18: We will become an island experiment.

[0:30:47] Voice 18: We really need to realize this is new technology

[0:30:51] Voice 18: and the long-term effects on life are unknown.

[0:30:55] Voice 18: Apparently, approximately 20% of people will experience health effects.

[0:31:00] Voice 18: Why wouldn't we steward the land and adopt a precautionary principle?

[0:31:07] Voice 18: Of course, the elephant in the room is our cell phone addiction.

[0:31:12] Voice 18: Are we going to be enablers to our guests that come in the summer, our people that live here, our next generation?

[0:31:20] Voice 18: Just say no.

[0:31:22] Voice 18: Kick this can down the road.

[0:31:24] Voice 18: Inform our community.

[0:31:26] Voice 18: Take the time to inform our community.

[0:31:28] Voice 18: What are the implications?

[0:31:32] Voice 18: For those who

[0:31:33] Voice 18: believe summer guests need this,

[0:31:35] Voice 18: I would say on the contrary.

[0:31:36] Voice 18: Or we can rename the beautiful place of refuge

[0:31:39] Voice 18: from the highly charged

[0:31:41] Voice 18: urban environment.

[0:31:47] Voice 18: But we're already

[0:31:49] Voice 18: living in a world with increased

[0:31:50] Voice 18: frequencies on Wi-Fi,

[0:31:52] Voice 18: our smart meters, our smart everything, our cell phones.

[0:31:56] Voice 18: Just a sec.

[0:31:57] Voice 18: Sorry.

[0:31:59] Voice 18: It's like a silent bombardment.

[0:32:03] Voice 18: We actually need to quieten our homes, give our bodies a rest,

[0:32:08] Voice 18: turn things off at night, put our cell phones in a bag,

[0:32:12] Voice 18: and recharge our natural frequencies.

[0:32:16] Voice 18: There's a lot at stake here, folks.

[0:32:18] Voice 18: Please take it seriously and do what needs to be done

[0:32:22] Voice 18: so that we know what we're getting into.

[0:32:27] Voice 9: And I think there was some more down this side.

[0:32:35] Voice 2: Yes, sir.

[0:32:39] Voice 2: My name is Will Thomas.

[0:32:40] Voice 2: I'm a reporter and a journalist,

[0:32:44] Voice 2: and I've been reporting on the effects of electromagnetic radiation

[0:32:48] Voice 2: for the past 30 years.

[0:32:50] Voice 2: On Wednesday of this week, our trust planner,

[0:32:54] Voice 2: you three gentlemen on our LTC,

[0:32:57] Voice 2: received a letter from a lawyer

[0:32:59] Voice 2: representing the concerned residents of Hornby Island objecting to the flawed

[0:33:04] Voice 2: process of this Rogers Tower application. At the same time, you received a

[0:33:11] Voice 2: briefing document on the environmental aspects in particular of this tower as

[0:33:18] Voice 2: well as some comments on the difference between 4G and 5G technology. I'm not

[0:33:24] Voice 2: looking for your comments at this early date. I just want to confirm that you

[0:33:28] Voice 2: have received this package and you have had time to read both documents thank you oh by the way

[0:33:35] Voice 2: these documents are available to the community on my website will thomas online.net thank you for

[0:33:45] Voice 9: that i've certainly got those documents other trustees as well yeah and um i'll just take a

[0:33:53] Voice 9: moment to let you know that there's a much more advanced Rogers Tower project

[0:34:00] Voice 9: going on on Salt Spring which I also happen to be the chair of there there's

[0:34:07] Voice 9: some similarities and there's a lot of differences but through that process and

[0:34:13] Voice 9: through some community it's much like yourselves hearing from people at that

[0:34:21] Voice 9: the at the local trust committee there I've taken the initiative to reach out

[0:34:25] Voice 9: to the the federal regulators Western like the BC reps and I've actually

[0:34:34] Voice 9: succeeded in in getting a meeting with them in the next week or so myself and

[0:34:42] Voice 9: and at least one senior staff member and have a meeting with them and you know I

[0:34:49] Voice 9: I think the concerns about the following the local protocols

[0:34:55] Voice 9: in terms of the public engagement piece,

[0:34:58] Voice 9: I think that's a similarity between the concerns

[0:35:02] Voice 9: I'm hearing here and on Salt Spring.

[0:35:04] Voice 9: So, recognizing that the federal regulator

[0:35:08] Voice 9: is the final decision maker,

[0:35:11] Voice 9: there's a limit on what we as LTCs can do,

[0:35:16] Voice 9: but I'm just wanted to let everyone know

[0:35:18] Voice 9: that i've taken the initiative to reach out and actually sit down and have a conversation

[0:35:22] Voice 9: with the regulator folks for this part of canada and i'm hoping that that at least brings some

[0:35:28] Voice 9: clarity around especially around these concerns of if the local protocols aren't being followed

[0:35:35] Voice 9: why not what what are what are our options to to address that i

[0:35:41] Voice 17: find the information on code

[0:35:43] Voice 17: safety i would really appreciate if you had a really good handle on that to explain to people

[0:35:53] Voice 9: yeah without

[0:35:54] Voice 17: getting in without

[0:35:55] Voice 9: getting too deep into the subject um you know i'm not a scientist

[0:35:59] Voice 9: uh i can i can access science i'll tell you that um my impression is that from the federal

[0:36:06] Voice 9: regulators point of view uh the the concerns that i've heard uh that i've received emails about

[0:36:14] Voice 9: they're saying that from their end the you know that scientifically there there are really limited

[0:36:20] Voice 9: concerns and certainly not as broad as I understand that I'm not saying I agree with them but I'm

[0:36:26] Voice 9: saying that they're the decision makers

[0:36:28] Voice 17: yes

[0:36:30] Voice 9: I'm perfectly happy to do that but

[0:36:33] Voice 9: I'm just trying to

[0:36:34] Voice 9: set out a realistic expectation here I'm not I'm not going to be able to change their minds on the

[0:36:39] Voice 9: science and and they

[0:36:41] Voice 17: kind of have their minds made up they should be able to have oh

[0:36:45] Voice 9: i i can

[0:36:46] Voice 9: absolutely ask for that yes thank you

[0:36:48] Voice 18: yeah just further to that they need to prove that it's not

[0:36:52] Voice 18: harmful to the

[0:36:55] Voice 18: people yeah and to all you folks who are trying to make this decision yeah it's

[0:37:01] Voice 18: It's incumbent on them to explain it so that we understand, and with recent revisions because

[0:37:10] Voice 18: Code 6 hasn't been recently, and has 5G been part of that?

[0:37:16] Voice 18: We need that kind of information.

[0:37:18] Voice 18: You all need that kind of information, that's what we need to ask for.

[0:37:22] Voice 9: Okay, I appreciate that.

[0:37:24] Voice 9: Over here?

[0:37:25] Voice 3: I came in a little bit late, so I don't know if you've already covered this, but I was

[0:37:30] Voice 3: responding to Sonia when you were saying a request for concurrence and in my

[0:37:36] Voice 3: understanding the model strategy says that our LTC can concur, non-concur, or

[0:37:43] Voice 3: concur with conditions and I think it's really important that we keep that in

[0:37:48] Voice 3: that whole story in the wording of things. I do understand that the federal

[0:37:53] Voice 3: government has the final say. There is a reason why that's in our strategy. There

[0:37:59] Voice 3: There is choice, and I think we really need to keep that in mind,

[0:38:03] Voice 3: and I hope that you guys can keep that in mind.

[0:38:07] Voice 3: I'm sure you will.

[0:38:08] Voice 3: But I would like it if, when we're talking about it,

[0:38:12] Voice 3: all those choices continue to be put in front of us

[0:38:16] Voice 3: rather than just the narrow concurrence.

[0:38:19] Voice 9: Yeah, thank you for that reminder.

[0:38:21] Voice 9: Is there anyone else that wants to speak at the town hall section here?

[0:38:25] Voice 9: Otherwise, we'll go ahead and move on with the rest of our business.

[0:38:28] Voice 9: this I'm not seeing any more hands thank you everybody this brings us to we don't

[0:38:35] Voice 9: have any delegations today we have some minutes from January 20th 23 for

[0:38:41] Voice 9: adoption trustees was there anything on that yes trustee Allen

[0:38:45] Trustee Allen (probable): our area

[0:38:47] Trustee Allen (probable): director Arbor's last name is misspelled everywhere says oh he's doing you call

[0:38:54] Trustee Allen (probable): I'll find and replace arbor to AR, as in not an arborist, but an arbor, A-R-B-O-U-R, in all the minutes.

[0:39:02] Trustee Allen (probable): I think it's three times.

[0:39:04] Trustee Allen (probable): Okay.

[0:39:06] Trustee Allen (probable): Is there anything else

[0:39:08] Voice 9: in the minutes?

[0:39:12] Voice 9: Okay.

[0:39:13] Voice 9: Then I'll take it by general consent that the minutes of January 20 and 23 are adopted as presented, except for that, or as amended.

[0:39:25] Voice 9: Pardon me.

[0:39:27] Voice 9: Getting here.

[0:39:33] Voice 9: then we have the minutes from the meeting of February 27th for adoption

[0:39:43] Voice 9: anything on those minutes okay and then we have resolutions without meeting

[0:39:52] Voice 9: report dated March 14th anything on that no and advisory planning Commission

[0:40:01] Voice 9: minutes dated February 23rd 23 and that's for information and that brings

[0:40:10] Voice 9: brings us up to follow us up action list report dated March 14th you want to speak to that at

[0:40:20] Voice 9: all staff or just wait for questions

[0:40:22] Planner Zupanec: about any specific items we can attempt to address them

[0:40:26] Voice 9: Trustee Allop

[0:40:27] Trustee Allen (probable): um page 29 number two did that did that letter get sent to the Comox First Nations

[0:40:37] Trustee Allen (probable): And can we see the copy of that letter that was sent? I had asked before and I never saw it.

[0:40:44] Planner Zupanec: Through the Chair, the letters are all being coordinated through the Trust Area Services staff. You will definitely see a copy of it before it's sent.

[0:40:52] Planner Zupanec: It

[0:40:53] Trustee Allen (probable): would be nice to have sent it a lot earlier because we had a new Chief that was elected and so we're kind of behind.

[0:41:00] Trustee Allen (probable): And then, I'm not sure why this worked, number three, where we got both the Heritage Registry

[0:41:06] Trustee Allen (probable): project and the LEB to exclude assister instruments, but I'm not sure why they're together in that

[0:41:15] Trustee Allen (probable): same activity.

[0:41:16] Planner Zupanec: It was just action item to update your future projects list, so they're under land use by-law

[0:41:23] Planner Zupanec: amendments or a separate project, you'll see, but the follow-up action list is a tool to

[0:41:29] Planner Zupanec: to advise staff of exactly what we need to do after your meetings. And so that action

[0:41:35] Planner Zupanec: was to update your future projects list. And that's been

[0:41:39] Trustee Allen (probable): lost.

[0:41:42] Planner Zupanec: But you did request a report?

[0:41:45] Planner Zupanec: Yeah. Yeah. Okay.

[0:41:47] Trustee Allen (probable): All right. And then

[0:41:49] Voice 3: this

[0:41:53] Trustee Allen (probable): is the wee little typo on page 30, number

[0:41:56] Trustee Allen (probable): Number eight, two, two, two, no, just three H-O-L-T-C appointments to the B-O-V-A, two, two, two, two, two, page, I have page 30, under the date January 2023, number eight,

[0:42:22] Voice 3: this

[0:42:22] Trustee Allen (probable): is a minor, this is a minor, you see it,

[0:42:24] Planner Zupanec: it's a tight book, follow-up action list, as soon as this meeting's over, so, yeah, once it says completed, you won't see it again, yeah,

[0:42:31] Voice 9: okay, all right, that's fine, nothing further on the follow-up action list today?

[0:42:36] Voice 9: Okay, then we move on to section 9.1. We've got the development permit amendment, it looks like, and we've got a staff report on this.

[0:42:51] Voice 9: Let me see what page.

[0:42:55] Voice 9: It's in the addendum, so it's not on the regular.

[0:42:59] Trustee Allen (probable): No, the other one.

[0:42:59] Trustee Allen (probable): Yeah.

[0:43:13] Voice 7: This is just for the staff report for this application.

[0:43:16] Voice 7: Yeah, we ran it this morning.

[0:43:17] Voice 7: Do

[0:43:22] Voice 9: they need this?

[0:43:23] Voice 9: I'll go to here.

[0:43:24] Voice 9: Okay.

[0:43:26] Voice 9: Okay, and that's Marco, yeah?

[0:43:27] Voice 9: Yeah, thank you.

[0:43:31] Trustee Allen (probable): Let's see the pattern.

[0:43:33] Voice 12: The Hornby Island Local Trust Committee is asked to consider a development permit amendment

[0:43:38] Voice 12: application within the development permit area 2 community service use for the construction

[0:43:44] Voice 12: of a new arts centre building.

[0:43:45] Voice 12: building pursuant to section 9.3 of the Hornby Island Land Use By-law. A DP is required to

[0:43:51] Voice 12: be issued by the LCC prior to undertaking any development, subdivision, or land alteration

[0:43:56] Voice 12: within DPA 2. Considering that the DP amendment proposes to significantly reduce the building

[0:44:02] Voice 12: footprint and partscaping of the currently active DP that was issued in November of 2020,

[0:44:08] Voice 12: The staff recommend approving issues and the Moray Islands Arts Council has modified the proposal from the current or active DP by reducing the building footprint by approximately 143.5 meters squared

[0:44:26] Voice 12: and also creating a landscaped courtyard area instead of what the current active DP has which is a hardscape outdoor stage area.

[0:44:35] Voice 12: All other parts of the proposal remain the same as the previous or active DEP.

[0:44:42] Voice 12: And aside, I don't know if you're in the same comparison of the site plan.

[0:44:47] Voice 12: Yeah, so staff recommend approving the change. I'm happy to answer any questions.

[0:44:53] Voice 7: Trustee Scott.

[0:44:55] Voice 7: I move that the Army-Iowa Trust Committee approve the assurance of the Department Permit

[0:45:00] Voice 7: And it's amended with HODP 2023.1, subject to the conditions

[0:45:08] Voice 7: of the proposed second.

[0:45:11] Voice 9: We'll second it.

[0:45:12] Voice 9: Any further discussion?

[0:45:13] Trustee Allen (probable): Well, we've been through this.

[0:45:14] Trustee Allen (probable): We did approve it.

[0:45:16] Trustee Allen (probable): I guess when we get to the next recommendation,

[0:45:20] Trustee Allen (probable): we had said that we had waived the hydrology report,

[0:45:23] Trustee Allen (probable): and now you're...

[0:45:24] Trustee Allen (probable): So I guess

[0:45:25] Trustee Allen (probable): I'll address that when we get to that next.

[0:45:28] Trustee Allen (probable): No?

[0:45:28] Voice 10: This is the time.

[0:45:29] Voice 10: Okay, all right.

[0:45:30] Trustee Allen (probable): Yeah, so I was just, because we had waived having a hydrology report in the previous one, I was just wondering why, what's happened, what's changed since?

[0:45:40] Voice 12: Yeah, so since this is an amendment to an active BP, this isn't a new development permit application, this is an amendment to the existing application,

[0:45:52] Voice 12: and because the footprint is smaller, and you had already waived the hydrology report requirement for a larger footprint.

[0:46:02] Voice 12: That's why we're recommending we're waiving the hydrology report again, because we've already waived it for a larger size.

[0:46:08] Voice 12: But

[0:46:08] Trustee Allen (probable): did I misread it? I misread it.

[0:46:15] Trustee Allen (probable): Well, no, it says request applicant submit a hydrology study consistent with, on page 6, the first page of that staff report, 2017.2,

[0:46:29] Trustee Allen (probable): recommendation that the Hormiga and Locatross Committee request that the applicant submit a hydrology study

[0:46:34] Voice 12: consistent with.

[0:46:37] Trustee Allen (probable): Am I confused?

[0:46:37] Trustee Allen (probable): Yeah,

[0:46:37] Voice 12: this is the staff report that was made, that was written in

[0:46:40] Trustee Allen (probable): 2020, so at, in November

[0:46:44] Voice 12: 2020, the staff at the time recommended that the Harbour Bay Islands Arts Council submit the hydrology

[0:46:52] Trustee Allen (probable): part as a requirement, the LTC

[0:46:55] Voice 12: decided to waive that requirement at the

[0:46:57] Trustee Allen (probable): time, it is confusing

[0:47:00] Voice 12: as staff reports one after another.

[0:47:03] Voice 9: I read it very early on.

[0:47:04] Voice 9: Trustee Scott.

[0:47:06] Voice 9: All right, so no further discussion on the motion.

[0:47:11] Voice 9: I was wondering, is anybody...

[0:47:13] Trustee Allen (probable): Sorry, Sheila, I totally cleaned the telephone tag all week,

[0:47:16] Trustee Allen (probable): and I'm not sure whether you'd like to speak.

[0:47:18] Trustee Allen (probable): Yeah, is the

[0:47:18] Trustee Allen (probable): applicant interested in us?

[0:47:20] Voice 4: We're actually

[0:47:20] Voice 4: here, so our president is here,

[0:47:23] Voice 4: our vice president, and myself.

[0:47:26] Voice 4: But

[0:47:26] Trustee Allen (probable): if we approve it, you're happy?

[0:47:27] Voice 4: Yes, there's just only one thing,

[0:47:29] Voice 4: and that was that we were asked to provide a gray water content.

[0:47:34] Voice 4: um containment system for irrigation and if we have to do it we will comply but we'd rather not

[0:47:42] Voice 4: do it because it's very expensive it's about fifty thousand dollars and we don't actually

[0:47:49] Voice 4: plan to do any irrigating we're just going to have normal natural indigenous plants like

[0:47:56] Voice 4: salal that don't actually require water so i guess that's the only thing you know that we

[0:48:03] Voice 4: will do it if we have to but we would rather not please

[0:48:08] Voice 7: trustee scott maybe i should make a man

[0:48:11] Voice 7: i remember thinking that when i read it didn't make sense we don't require the gray water

[0:48:26] Voice 7: and just that tag on the end of that subject to the conditions imposed thereof

[0:48:31] Voice 7: hand that we do not require the greywater system so okay yes

[0:48:39] Voice 12: please so

[0:48:42] Voice 12: the

[0:48:42] Planner Zupanec: way to do this would be to amend the permit one resolution to amend the

[0:48:47] Planner Zupanec: permits to remove site plan schedule a so that the greywater cistern that shown

[0:48:55] Planner Zupanec: yeah okay

[0:48:56] Planner Zupanec: is X out and then the second resolution would be for you to issue the

[0:49:01] Planner Zupanec: permit as amended okay

[0:49:04] Voice 7: can we hold off the mix i know some people really need to go right now

[0:49:07] Voice 7: so could you just hold the meetings for a second folks oh sure yeah yeah

[0:49:13] Voice 2: yes

[0:49:25] Voice 8: well yeah you may as well pause for a minute

[0:49:29] Voice 8: it's hard to walk out of a dark

[0:49:53] Voice 12: Schedule A and B.

[0:49:55] Voice 10: A and B.

[0:49:56] Voice 12: Those schedules have the Greenwater Tractate facility.

[0:50:06] Voice 7: Okay, so

[0:50:07] Voice 9: what we're looking at is we're looking at an amendment to the site plan schedule A and B.

[0:50:17] Voice 9: There will be a motion to amend site plan schedule A and B by...

[0:50:24] Voice 9: moving

[0:50:27] Planner Zupanec: the greywater underground water collection system from both Schedules A and B in 2023.1.

[0:50:44] Voice 9: Okay, I'm just going to check in with Catherine there and see if, did you get any of that, Catherine?

[0:50:49] Voice 15: I am, Ken. I'm wondering if this is, are we at the Hornby Island Local Trussment Permit Schedule A?

[0:51:23] Voice 9: that's awesome you're wonderful did you want to make that motion i mean no second second it any

[0:51:32] Voice 9: further discussion on that motion

[0:51:33] Voice 10: all

[0:51:35] Voice 9: in favor wonderful now we could go back and we're gonna

[0:51:41] Voice 9: we'll go back to the recommended motion and say as amended right uh

[0:51:48] Voice 9: so that's the

[0:51:49] Voice 9: hornby on local trust committee approved issuance of development permit amendment hodp

[0:51:56] Voice 9: 2023.1 subject to the

[0:51:59] Voice 9: conditions posed herein as

[0:52:01] Voice 9: amended. And you've got that, Catherine?

[0:52:03] Voice 15: Yes.

[0:52:05] Voice 9: Okay, I'm going to take that as moved and seconded.

[0:52:07] Voice 9: And any further discussion?

[0:52:09] Voice 9: All those in favour?

[0:52:11] Voice 9: Alright, and that carries as well.

[0:52:14] Voice 9: Thank you, Trustees.

[0:52:18] Voice 9: Okay, let me just navigate back

[0:52:19] Voice 9: to the other section.

[0:52:21] Voice 9: Thank you very much.

[0:52:24] Voice 9: So that

[0:52:25] Voice 9: brings us to

[0:52:28] Voice 9: Hortby Island official community plan project status update and is that that

[0:52:34] Voice 9: used to sound it okay so

[0:52:38] Planner Zupanec: due to the timing of your meeting schedule that was

[0:52:42] Planner Zupanec: endorsed at the beginning of the year it coincides with the contract for the

[0:52:46] Planner Zupanec: consultants that are doing your final report so we haven't received the final report yet

[0:52:50] Planner Zupanec: we're expecting it on Monday morning we have a few days window to review and

[0:52:56] Planner Zupanec: providing the edits back to your consultants before they submit before the end of the month

[0:53:00] Planner Zupanec: and as soon as that report's ready to go we can forward it to you for the purposes of receiving

[0:53:07] Planner Zupanec: it although it will appear on an official agenda for your consideration of next steps because we

[0:53:14] Planner Zupanec: do need to discuss how you wish to frame the project in the next fiscal and you did have

[0:53:22] Planner Zupanec: have approval from trust council for funding for this next phase of your social community plan

[0:53:26] Planner Zupanec: review so how you utilize those funds which was alluded to in the town hall discussion as well

[0:53:31] Planner Zupanec: about the regional planning team has been that assigned your next step of that project so that's

[0:53:38] Planner Zupanec: in-house staff to do the work to take your direction as to whether or not we're drafting

[0:53:45] Planner Zupanec: bylaws or any additional public engagement on those four topic areas so

[0:53:51] Planner Zupanec: that report from the consultants is the gateway to opening up your discussions

[0:53:56] Planner Zupanec: about options a new project charter that lays out the work plan to execute those

[0:54:01] Planner Zupanec: options whether it's community engagement drafting bylaws first and

[0:54:06] Planner Zupanec: more community engagement it all depends on which direction you choose to go with

[0:54:11] Planner Zupanec: based on the recommendations that you'll be receiving and contemplating um so the options

[0:54:16] Planner Zupanec: are may 5th i believe is your next um correct meeting date regular business meeting date so

[0:54:24] Planner Zupanec: that means it would be embedded within a regular business meeting agenda where there's other

[0:54:28] Planner Zupanec: applications or other discussion items you could also consider having a standalone separate meeting

[0:54:33] Planner Zupanec: just for that consultant's report review and discussion of next steps so that you've got

[0:54:38] Planner Zupanec: dedicated two hours of time just for that topic so that we can really hammer out perhaps even a

[0:54:44] Planner Zupanec: draft project charter at that point that lays out what the work plan looks like and that it's clear

[0:54:51] Planner Zupanec: what the expectations are in the community as well about what you actually think you want to

[0:54:55] Planner Zupanec: undertake in the next fiscal and whether or not it's a two fiscal project because then I need to

[0:55:01] Planner Zupanec: start working on a business case for the 2024 fiscal if you don't intend to draft bylaws in

[0:55:07] Planner Zupanec: this fiscal and do more engagement then we need to talk about the next fiscal looks like as well

[0:55:13] Planner Zupanec: i think it requires more funding so the mechanism for that would be to give direction today to staff

[0:55:19] Planner Zupanec: that you wish to hold a special meeting specifically to discuss receive the report

[0:55:26] Planner Zupanec: and discuss the official community plan budget it can be an all electronic meeting which is likely

[0:55:32] Planner Zupanec: the highest potential of success due to the short time frame and our inability

[0:55:38] Planner Zupanec: to

[0:55:38] Voice 7: finish that last little bit you said

[0:55:40] Planner Zupanec: the electronic meeting oh I see for a

[0:55:43] Planner Zupanec: special meeting versus another in-person meeting in April which would be harder

[0:55:47] Planner Zupanec: to resource so that you have dedicated time just to talk about the project or if you're

[0:55:53] Planner Zupanec: comfortable waiting until May we can include it in the package for your May

[0:55:57] Planner Zupanec: meeting if it's a light agenda then we'll just allocate two hours for that discussion to go over

[0:56:04] Planner Zupanec: the consultant's report um and ensure that you're clear on how to proceed okay

[0:56:12] Voice 7: trustee scott yes i

[0:56:15] Voice 7: i definitely favor the vision meeting sooner okay i don't think we want to wait until the fifth

[0:56:24] Voice 7: and also so the public can be involved and so the public get the doc well we need to leave enough

[0:56:31] Voice 7: time between when we get the report and you get your chance to you know so people get a chance

[0:56:40] Voice 7: to look at it you know you can get out to everybody particularly the apc can get it so

[0:56:45] Voice 7: they'll be involved in the ongoing process with this we just leave a couple of weeks between

[0:56:53] Voice 7: when we get it out to folks.

[0:56:55] Voice 7: But I don't want to see it buried in May 5th LTC.

[0:57:01] Trustee Allen (probable): Yeah, I was going to say,

[0:57:03] Trustee Allen (probable): do you think we should just make a date right now?

[0:57:05] Trustee Allen (probable): Do you think that's in terms of a special meeting?

[0:57:10] Trustee Allen (probable): We can just make a week,

[0:57:11] Planner Zupanec: and then what I'll do is ask our new staff to check their calendars

[0:57:14] Planner Zupanec: instead of doing that in a public meeting.

[0:57:17] Planner Zupanec: So likely the third week of April would work really well

[0:57:21] Planner Zupanec: in terms of all of us having received the report and actually reviewed it and then publishing an

[0:57:27] Planner Zupanec: agenda with it well in advance so the public has access to it for at least 10 to 14 days

[0:57:31] Planner Zupanec: before the actual meeting i

[0:57:35] Trustee Allen (probable): don't know yeah

[0:57:35] Voice 9: i can't i can't access my calendar right now either

[0:57:39] Planner Zupanec: third week of april is um for example the sixth oh when's easter

[0:57:48] Trustee Allen (probable): Grants go down the calendar. When's Easter?

[0:57:50] Planner Zupanec: Okay, so the third week is like the 17th to the 21st.

[0:57:54] Planner Zupanec: Oh, that sounds good.

[0:57:56] Planner Zupanec: There's no statutory holidays in that week.

[0:58:00] Planner Zupanec: So we could potentially do that. I would just indicate, or I would just ask for some indication today if you're comfortable with that week.

[0:58:11] Planner Zupanec: Just the time of day that you would be able to

[0:58:13] Planner Zupanec: travel it so that we can resource that as well because the staff would be participating,

[0:58:18] Planner Zupanec: the consultants would be the contract ends next week but we do have admin staff as well so there'd

[0:58:23] Planner Zupanec: be two staff people at least that need to accommodate an evening meeting for example

[0:58:27] Planner Zupanec: if that's what you would prefer can

[0:58:30] Trustee Allen (probable): we can i recommend a late afternoon meeting like a four

[0:58:33] Trustee Allen (probable): to six or something something like that yeah

[0:58:35] Planner Zupanec: and then if you leave it with us it's just a

[0:58:37] Planner Zupanec: resolution from the local trust committee for a special meeting in april you don't need to have

[0:58:44] Planner Zupanec: the time or dates and that resolution will will take your direction

[0:58:48] Voice 7: justice scott i favor monday or friday tuesday monday thursday and so

[0:58:55] Voice 7: so that we

[0:58:57] Planner Zupanec: can have it

[0:58:58] Voice 7: yeah friday afternoon four to six sounds

[0:59:01] Voice 7: kind of brutal

[0:59:04] Voice 7: strongly suggest monday and how i suppose what's the date of

[0:59:08] Voice 7: monday the

[0:59:08] Voice 9: 17th yeah i

[0:59:11] Trustee Allen (probable): just don't have my i'm trying to remember what's going

[0:59:12] Trustee Allen (probable): on

[0:59:13] Voice 9: yeah i don't have my calendar in front

[0:59:14] Voice 9: So we'll sort that out.

[0:59:18] Voice 9: What we need is a resolution to ask staff to proceed with planning a special meeting.

[0:59:24] Trustee Allen (probable): My move is that staff proceed with planning a special meeting with the Corn Valley Local Trust Committee in the week of...

[0:59:37] Trustee Allen (probable): Oh, don't worry about that.

[0:59:38] Planner Zupanec: Oh, okay, that's

[0:59:38] Planner Zupanec: right. No dates.

[0:59:39] Planner Zupanec: To discuss the...

[0:59:40] Trustee Allen (probable): To discuss the...

[0:59:41] Trustee Allen (probable): Oh, it's a good idea.

[0:59:42] Trustee Allen (probable): The consultant's report regarding the APC recommendations on our OCPO would be 2.1.

[0:59:53] Trustee Allen (probable): Just

[0:59:54] Planner Zupanec: the Official Community Plan and Review Project.

[0:59:56] Voice 9: Official Community Plan and Review Project, yeah.

[1:00:00] Voice 9: how'd you do there uh catherine the

[1:00:07] Voice 15: hornbeam and local trust committee requested staff to

[1:00:11] Voice 15: feed with planning special community information no

[1:00:17] Voice 9: it's just a special meeting of the ltc april

[1:00:22] Voice 15: 2023 of the local i

[1:00:44] Planner Zupanec: was going to shorten it to discuss the official community plan project and

[1:00:49] Planner Zupanec: final report the

[1:00:52] Voice 15: official community plan project the final report planning for a special meeting

[1:01:22] Voice 9: that's great yeah all right so so moved and i have a seconder trustee scott uh any further

[1:01:31] Voice 9: discussion on the motion not hearing any i'll call the question all in favor and that carries

[1:01:41] Voice 9: okay now we do have a great schedule how does everyone feel do we want to you know a little

[1:01:49] Voice 9: little break well it's scheduled for what should we just proceed and see how

[1:01:55] Voice 9: it goes we don't have an awful lot left here I don't think that look we may

[1:02:00] Voice 9: still want to bring okay so we're into the correspondence section we have three

[1:02:07] Voice 9: pieces of correspondence here any action any trustees would like to take with any

[1:02:14] Voice 9: in this correspondence just to grab well

[1:02:17] Voice 7: i'd just like to thank tony for he's written a number of

[1:02:21] Voice 7: very in-depth analysis based on his millions of years of experience so thank you and of course

[1:02:30] Voice 7: the epc everybody for all the thought you put into providing this work i mean it's a lot of

[1:02:35] Voice 7: thought over there thanks to everybody in the upc for their work so thank you okay and then

[1:02:43] Trustee Allen (probable): I concur with what Tony said, what Grant said. Sorry, my dog woke me up at 4 o'clock in the morning and never went back to sleep.

[1:02:55] Trustee Allen (probable): I was just wondering about the letter from Shannon Warwick regarding, I wasn't quite sure what she was talking about here.

[1:03:02] Trustee Allen (probable): Did you look at that and does this require a little bit, I just want to clarify what she's actually asking

[1:03:07] Trustee Allen (probable): in terms of streamlining the variance process for smaller parcels that have adequate systems

[1:03:13] Trustee Allen (probable): and are willing to consider providing I mean that's basically our option right basically if

[1:03:22] Trustee Allen (probable): it comes to us we're the ones that streamline it or not right as trustees is that correct

[1:03:28] Trustee Allen (probable): you know something comes

[1:03:29] Planner Zupanec: share there's not a lot of opportunity to streamline an application

[1:03:32] Planner Zupanec: process it's assigned to a planner that planner does the analysis it goes to you for a decision

[1:03:38] Planner Zupanec: So if you'd like some advice on any specifics you can ask us, I'm not sure.

[1:03:45] Trustee Allen (probable): I think I might just contact the letter writer if she wants to go further, just to go further

[1:03:48] Trustee Allen (probable): with contacting you.

[1:03:52] Trustee Allen (probable): Okay, thanks.

[1:03:55] Voice 9: And that was it for correspondence.

[1:03:59] Voice 9: So under new business we have the Freedom of Information Protection Privacy By-law

[1:04:04] Voice 9: Requesting Decision on page 43 and I believe this comes to us from the Director of Legislative

[1:04:12] Voice 9: Services. I

[1:04:18] Planner Zupanec: will take your direction.

[1:04:21] Voice 9: Okay. Trustees?

[1:04:25] Trustee Allen (probable): Well, I've read it. I've seen the

[1:04:27] Trustee Allen (probable): grants, read it, and that, you know, it's basically... Well, I

[1:04:34] Voice 7: read it. I don't see

[1:04:35] Voice 7: the rating. We're just being informed, aren't we? Are we asking?

[1:04:39] Voice 9: There's two recommendations

[1:04:41] Voice 9: there.

[1:04:42] Trustee Allen (probable): Then can I move? Certainly. My move is that the Horn Yard Local Trust Committee

[1:04:46] Trustee Allen (probable): Committee by-law number 171, cited as Hornbead and Local Trust Committee Freedom of Information

[1:04:51] Trustee Allen (probable): and Protection from Prophecy by-law number 171, 2023, be given first, second, and third

[1:04:58] Voice 9: readings.

[1:04:59] Voice 9: And so moved.

[1:05:01] Voice 9: Trustee Scott will second that.

[1:05:03] Voice 9: Further discussion?

[1:05:05] Voice 9: I'll call the question.

[1:05:06] Voice 9: All in favor?

[1:05:08] Voice 9: Motion carries.

[1:05:09] Voice 9: And there's a second one there.

[1:05:11] Trustee Allen (probable): I move that the Hornbead and Local Trust Committee by-law number 171, cited as Hornbead and Local

[1:05:16] Trustee Allen (probable): trust committee freedom of information and protection of privacy bylaw number 171

[1:05:20] Trustee Allen (probable): 2023 be forwarded to the secretary of islands just for approval by the executive committee

[1:05:25] Voice 9: so moved trustee scott seconds any further discussion calls question all in favor and

[1:05:33] Voice 9: motion carries okay then brings us to reports we have a island stress conservancy report dated

[1:05:48] Voice 9: February 15th for information we have an applications report dated March 14th is

[1:05:58] Voice 9: there any questions on that yes 51 there

[1:06:11] Trustee Allen (probable): was a there was a an application for a

[1:06:14] Trustee Allen (probable): multi-purpose building on central that isn't on here and I just wanted I thought

[1:06:19] Trustee Allen (probable): it was approved and it's gone through and I wasn't sure why it wasn't I was

[1:06:27] Trustee Allen (probable): a multi-purpose building that's all it's being built as we speak you know just when something's

[1:06:33] Trustee Allen (probable): going on there it's just wondering why it wasn't on here through

[1:06:37] Planner Zupanec: the chair we might not have an

[1:06:38] Planner Zupanec: application for it oh okay um penny

[1:06:41] Trustee Allen (probable): said something regarding it okay

[1:06:43] Planner Zupanec: i'll

[1:06:44] Trustee Allen (probable): forward it to you maybe

[1:06:45] Trustee Allen (probable): sure

[1:06:46] Planner Zupanec: yeah there's an active citing and use permit application or if it's been closed it's been

[1:06:49] Planner Zupanec: removed it could be that the permits initiated closed no longer

[1:06:53] Planner Zupanec: shows up on the applications

[1:06:55] Planner Zupanec: Okay.

[1:06:57] Voice 9: Anything else on the applications report? We have a trustee and local expense report

[1:07:03] Voice 9: dated January. Anything on that? Nope.

[1:07:08] Trustee Allen (probable): I just wanted that 15,000, the new 15,000, is it 15,000 or is it only 8,000 for the next?

[1:07:18] Planner Zupanec: I think your trust council approved eight for your next days of the SDP. I have to double

[1:07:26] Trustee Allen (probable): Neither Grant and I were there at that time, but I went through, unfortunately.

[1:07:30] Trustee Allen (probable): Yeah.

[1:07:32] Trustee Allen (probable): That's why.

[1:07:33] Voice 9: Okay.

[1:07:34] Voice 9: Okay.

[1:07:35] Voice 9: And that can be looked at in sort of a, that's a done deal anyway, right?

[1:07:39] Voice 7: Yeah.

[1:07:39] Voice 9: Yeah.

[1:07:40] Voice 7: I was kind of surprised that we didn't have to put the business case in first to get the

[1:07:45] Voice 7: second one.

[1:07:47] Planner Zupanec: Put it in the chair.

[1:07:48] Planner Zupanec: There actually was a business case.

[1:07:49] Planner Zupanec: There was.

[1:07:50] Planner Zupanec: Oh, yeah.

[1:07:50] Planner Zupanec: That was a while ago.

[1:07:52] Planner Zupanec: So, for example, now would be the time to start the business case for next fiscal year.

[1:07:56] Voice 7: It's like a year.

[1:07:58] Voice 7: Yeah.

[1:07:59] Voice 7: Could we put that on our next video?

[1:08:02] Voice 7: Or is that

[1:08:03] Voice 7: even too late?

[1:08:04] Planner Zupanec: So, no, that would be part of your April special meeting,

[1:08:10] Planner Zupanec: is consideration of whether or not you're choosing to develop this next phase of your receiving project

[1:08:18] Planner Zupanec: project so that it requires two crystals plus a budget that exceeds the $5,000 threshold

[1:08:24] Planner Zupanec: for a small versus large project. That will be part of it. As well as you may have some

[1:08:32] Planner Zupanec: clarity then as to whether or not you want to do a minor project as well and ask for

[1:08:36] Planner Zupanec: the small amount of money that's available for the small projects.

[1:08:40] Trustee Allen (probable): Yeah, I was going to ask you where we are with our major-minor scenario.

[1:08:43] Planner Zupanec: That's next on your agenda.

[1:08:45] Voice 7: that is it sounds to me like what we should do is put that business case in just in case it does go

[1:08:51] Voice 7: into that next business we don't know right now whether we're open it doesn't i'm assuming but

[1:08:57] Voice 7: i don't know you know these things yeah

[1:09:00] Voice 9: we can address that in our special meeting i mean i tend

[1:09:04] Voice 9: to think you're right it's better to ask for the money and get it and go oh actually we don't need

[1:09:08] Voice 9: it then so

[1:09:08] Voice 7: i'll make a request that we put our we

[1:09:14] Voice 9: can do that at the i mean oh i think you should

[1:09:17] Voice 9: okay it'll

[1:09:19] Voice 12: be

[1:09:20] Voice 9: it'll be part of that process okay so that was the trustee and local expense report

[1:09:27] Voice 9: we have adapted adopted policies and standing resolutions on page 56 anything on that these

[1:09:36] Voice 9: These are all things you or the previous LTC would have adopted?

[1:09:44] Voice 9: No.

[1:09:46] Voice 9: Nothing there.

[1:09:48] Voice 9: And then we have the local trust committee webpage.

[1:09:50] Voice 9: Anything on that?

[1:09:55] Voice 9: No.

[1:09:56] Planner Zupanec: I'll update from staff.

[1:09:58] Planner Zupanec: Yes.

[1:09:58] Planner Zupanec: Our webpage will be setting up a project page once we have admin staff back to assist us with that,

[1:10:07] Planner Zupanec: so that we can have a depository for all the public correspondence related to the Rogers Tower.

[1:10:12] Planner Zupanec: much like your project pages and application pages where we can just continually post and ensure chronological order of correspondence when it comes in.

[1:10:22] Planner Zupanec: That will be sort of a holding place for that information until we have more to populate it with.

[1:10:27] Planner Zupanec: So that will be the only change coming up in the next month to your website.

[1:10:32] Planner Zupanec: Okay, thank

[1:10:32] Planner Zupanec: you for that.

[1:10:33] Planner Zupanec: Is the chair coming?

[1:10:33] Planner Zupanec: Yes.

[1:10:35] Trustee Allen (probable): Number 4 on page 62 is my notepad.

[1:10:39] Trustee Allen (probable): Okay, we're…

[1:10:40] Trustee Allen (probable): April, are you here for…

[1:10:41] Trustee Allen (probable): We're almost there.

[1:10:46] Voice 5: I

[1:10:47] Voice 9: was just wondering where that's at with regarding the okay can we trustee Allen we're

[1:10:51] Voice 9: almost there but we're not quite to page 62 yet okay um so we'll just go through the we'll just

[1:10:57] Voice 9: go through a 14.1 the active projects report on page 61 first and that's the uh was this the

[1:11:09] Voice 9: problem you were having with the uh with the software format because planet rpm cowers name

[1:11:15] Voice 9: still on this oh

[1:11:17] Planner Zupanec: we tried to get rid of her yeah

[1:11:18] Voice 9: yeah i know on the skinny

[1:11:20] Planner Zupanec: you were saying

[1:11:20] Planner Zupanec: i'm

[1:11:21] Voice 9: on the skinny you're saying that these things were just

[1:11:23] Planner Zupanec: popping back through

[1:11:25] Trustee Allen (probable): the chair can i

[1:11:27] Voice 9: yes

[1:11:27] Trustee Allen (probable): um yeah add consideration the steep slope area where where is that regard because that was

[1:11:35] Trustee Allen (probable): regarding a person who bought this property that just would damage to gary oak ecosystem covenant

[1:11:43] Trustee Allen (probable): it by building a pool and just various other uh you know actions on a very you know it's that

[1:11:51] Trustee Allen (probable): steep slope on the way down to fort cove right across the farm and i expressed concerns and we

[1:11:56] Trustee Allen (probable): couldn't do anything about it at that point so i was just wondering would this be considered

[1:12:01] Trustee Allen (probable): a major or minor if this was going to be sorry

[1:12:03] Planner Zupanec: are you on the future projects list

[1:12:05] Planner Zupanec: they

[1:12:05] Trustee Allen (probable): had a consideration of the steep slope area the one number one comprehensive ocp review

[1:12:12] Trustee Allen (probable): review page 61 last sentence yeah

[1:12:24] Planner Zupanec: so that's your april meeting when you discuss your next steps for

[1:12:28] Planner Zupanec: the official community plan project and whether or

[1:12:30] Planner Zupanec: not that's included in the scope of the work

[1:12:33] Planner Zupanec: plan that would be the opportunity to provide clarity that you still wish to proceed with that

[1:12:37] Planner Zupanec: because you're you've got these four recommended or four topic areas and recommendations that

[1:12:43] Planner Zupanec: you're going to consider plus you have this outstanding item that was tagged on so it needs

[1:12:47] Planner Zupanec: to show up in your next project try to raise over the plant item if you still agree that that's

[1:12:53] Planner Zupanec: what you'd like to include in that project so when we draft bylaws that

[1:12:57] Planner Zupanec: there it's addressed okay so

[1:13:00] Planner Zupanec: so it doesn't

[1:13:02] Trustee Allen (probable): have to be a minor major it can be put in within the

[1:13:04] Trustee Allen (probable): major

[1:13:04] Planner Zupanec: well it could

[1:13:04] Trustee Allen (probable): be as a part of the ocp project yeah yeah if

[1:13:07] Planner Zupanec: you're part of this this

[1:13:08] Planner Zupanec: round of amendments if you're moving in that direction okay if you're not moving in that

[1:13:12] Planner Zupanec: direction then maybe you tease it out so that's why the april meeting is important because there's

[1:13:17] Planner Zupanec: there's a number of options that you can choose to do to expedite the efficiency of some of these

[1:13:21] Planner Zupanec: items so they don't get caught up in a larger more comprehensive review so we'll see how you

[1:13:30] Planner Zupanec: wish to proceed but yeah it hasn't been lost it's still what's

[1:13:34] Voice 9: in and what's out and i mean there's

[1:13:36] Voice 9: a three out of three out of six of the future projects that have to do with ocp and all lup

[1:13:44] Voice 9: be

[1:13:44] Voice 10: as well so that's

[1:13:46] Voice 9: also the time to consider what wants to go in scope and and what's not

[1:13:50] Voice 9: going to be in school the

[1:13:50] Planner Zupanec: amount of money you have the

[1:13:52] Voice 9: amount of money

[1:13:52] Planner Zupanec: hasn't changed

[1:13:53] Planner Zupanec: yeah

[1:13:54] Voice 9: giving

[1:13:56] Planner Zupanec: you advice on really what can you achieve with that small budget

[1:14:00] Planner Zupanec: regardless of the fact that it's in-house the more consultation that's required because of

[1:14:05] Planner Zupanec: the scope of the topics that you're reviewing the more budget we tend to need for that and

[1:14:11] Planner Zupanec: And that's hard to do with an $8,000 budget.

[1:14:16] Voice 9: But there's potential to do another project under 5.

[1:14:20] Planner Zupanec: Correct.

[1:14:21] Planner Zupanec: And we need

[1:14:21] Planner Zupanec: to apply for those funds as well, though.

[1:14:23] Planner Zupanec: So that would be a good April discussion as well.

[1:14:26] Writing information, with permission?

[1:14:29] Voice 6: Sir?

[1:14:29] Voice 6: So the APC did address the issue in our referral to do with repairing zones.

[1:14:37] Voice 6: And there is language about the exact thing that you're talking about.

[1:14:42] Voice 6: vote. So I just want to

[1:14:43] Trustee Allen (probable): It's

[1:14:44] Voice 6: in our minutes

[1:14:46] Voice 6: and it's gone forward.

[1:14:48] Trustee Allen (probable): Which one was that?

[1:14:49] Trustee Allen (probable): It's

[1:14:50] Voice 6: about the unstateable

[1:14:51] Voice 6: Just letting you know that it's

[1:14:56] Voice 5: on the runway anyway.

[1:14:58] Trustee Allen (probable): In the parking lot.

[1:15:00] Voice 9: Thank you for that.

[1:15:02] Voice 9: And so anything on

[1:15:03] Voice 9: the future projects report

[1:15:05] Voice 9: on 62 which we sort of strayed into

[1:15:07] Voice 9: but anything else on that

[1:15:09] Voice 9: before we move on?

[1:15:11] Trustee Allen (probable): No, because

[1:15:12] Trustee Allen (probable): I'd help you.

[1:15:12] Voice 9: Okay, yeah, we'll have a good discussion in April, and the nice thing about that is, the nice thing about having a one-topic meeting is...

[1:15:21] Trustee Allen (probable): April committee has an April meeting. Can you?

[1:15:25] Voice 9: Okay, so that is the future projects report.

[1:15:32] Voice 9: Trustees, we're up to 15.1, the next regular meeting scheduled for Friday, May 15th, 1130 right here at Room to Grow.

[1:15:42] Voice 9: and the next thing on our agenda after that's adjournment so trustees

[1:15:47] Trustee Allen (probable): before we

[1:15:48] Trustee Allen (probable): do that what if we're going to talk about the same

[1:15:50] Voice 9: place you get your

[1:15:51] Voice 16: finger

[1:15:51] Trustee Allen (probable): up first yeah I'll

[1:15:52] Voice 10: tell the biggest

[1:15:53] Trustee Allen (probable): you want to

[1:15:53] Trustee Allen (probable): find you but um no this way 11 why is it 1130 can I not be earlier is that an

[1:16:00] Trustee Allen (probable): issue 10 30 or is it you okay it's jealous Katie yeah

[1:16:04] Voice 9: it's yeah

[1:16:06] Voice 9: I can't

[1:16:09] Voice 9: afford a boat um you

[1:16:11] Trustee Allen (probable): can have my canoe

[1:16:11] Voice 9: don't buy it uh yeah because i get into french creek at nine

[1:16:15] Voice 9: o'clock so i can

[1:16:16] Voice 9: make 11 30 reasonably i mean i think i was here at maybe 10 after 11 yeah um

[1:16:24] Voice 9: and no

[1:16:25] Trustee Allen (probable): actually 11 30 is actually you

[1:16:27] Voice 9: know and as as the tourist season gets busier that i i

[1:16:33] Voice 9: already know that cornfield ferry is going to be more challenging for me today i think i can

[1:16:38] Voice 9: actually get home tonight um but as as we either have longer meetings or there's ridiculous lineups

[1:16:44] Voice 9: at the ferries what do

[1:16:46] Voice 9: you actually what do you actually have to get so you get back to the

[1:16:49] Voice 9: speedy tonight

[1:16:49] Voice 9: it's a 5 30. oh what off of here yeah i mean i'm i'm hoping i'm gonna well i'm

[1:16:55] Voice 9: gonna get on the three today so

[1:16:57] Voice 7: really you need the three to get home but

[1:17:00] Voice 9: i i mean if we have

[1:17:02] Voice 9: have business like i could maybe get home off the four right because that's going to

[1:17:09] Voice 9: get me to

[1:17:09] Voice 9: buckley bay at 10 to 5 my fare is at 5 30 if everything is perfect i might make it but i just

[1:17:16] Voice 9: want to be clear that like i'm not interested in rushing the process here we'll take the time we

[1:17:21] Voice 9: have if we have an 11 30 start so i can get here in the morning and if i have to spend the night

[1:17:26] Voice 9: on vancouver island because i can't make it home that's what happens it's not the end of the world

[1:17:31] Voice 9: if you

[1:17:32] Voice 7: ever feel you want to come over in the after we got a pretty comfortable place you can

[1:17:36] Voice 7: stay yeah

[1:17:37] Voice 9: it's not what

[1:17:38] Voice 7: he's there except in july and august basically yeah

[1:17:40] Voice 7: so there's lots of

[1:17:41] Voice 7: options yeah

[1:17:42] Voice 9: no that's great and and um i mean yeah i just reiterate that i'm not interested

[1:17:49] Voice 9: in making

[1:17:50] Voice 9: you guys feel rushed that i that we have to wrap things up at a certain time for me

[1:17:54] Voice 9: we

[1:17:54] Voice 7: do try to be conscious in fact if i

[1:17:57] Voice 9: can avoid have an overnight stay on both ends

[1:18:00] Voice 9: That would be great. One overnight stay per visits. I think if we can keep it at that, I'm perfectly happy.

[1:18:08] Voice 9: Okay.

[1:18:08] Voice 7: I've got one other little item.

[1:18:10] Voice 7: Yes.

[1:18:10] Voice 7: If Alex will allow me.

[1:18:12] Voice 7: Yeah, I'm allowing you.

[1:18:13] Voice 7: It says in the minutes from the consultant's reports, well, it says they're going to do one APOCP amendment and one vital amendment.

[1:18:27] Voice 7: Right.

[1:18:27] Voice 7: Well, I think that's gone by the wayside.

[1:18:30] Voice 7: and it says also about first nations or aboriginal communication so we're selling to that effect which

[1:18:37] Voice 7: i don't remember us ever asking for that so i presume that's kind of gone by the wayside as well

[1:18:42] Voice 7: we wanted wording about what should be in the ocp or you know the wording and then how might that

[1:18:51] Voice 7: be brought through into the language bibles so i presume those words that were there are just

[1:18:58] Voice 7: reports of what was said, it's not anything that the consultants are still doing.

[1:19:08] Planner Zupanec: Through the Chair, in terms of connection with Comox First Nation, is that what you're referring to?

[1:19:14] Planner Zupanec: Whether that was part of the scope of what they were doing?

[1:19:17] Planner Zupanec: Yes.

[1:19:18] Planner Zupanec: I think originally there was an intent to ensure that any recommendations that they were making to you about language

[1:19:24] Planner Zupanec: was vetted, initially vetted at least, with the nations.

[1:19:29] Planner Zupanec: But not by the consultants.

[1:19:32] Planner Zupanec: Well, the consultants are uniquely poised to do a little bit of that work

[1:19:37] Planner Zupanec: because they already have a strong working relationship with the nation.

[1:19:40] Planner Zupanec: And I think at that point there was a sense that they were able to expedite the referral of language.

[1:19:47] Voice 7: Except they took that upon themselves.

[1:19:49] Voice 7: I never heard anything about that until it came out in that report.

[1:19:54] Voice 7: And Sonia, I've been working with, I did a land use plan for the Comox First Nation.

[1:20:01] Voice 7: I've worked with First Nations for 40 years. I'm a managing director of their company.

[1:20:06] Voice 7: So I pretty much got a pretty good handle on that stuff. And I would not ask them to do that.

[1:20:11] Voice 7: I would ask us to consider that. We understand the relationship with Comox.

[1:20:21] Voice 7: It wasn't

[1:20:22] Planner Zupanec: to circumvent that process, it was to provide language that was reflective of

[1:20:29] Planner Zupanec: the direction that your referral back to COMUX would eventually need to be in.

[1:20:33] Planner Zupanec: So if the process for referrals and engagement with donations is absolutely within the local

[1:20:37] Planner Zupanec: trust committee's control and purview once you have draft by-law language, this was intended,

[1:20:44] Planner Zupanec: intended I think and I wasn't part of a process to know more when this was all drafted but I think

[1:20:49] Planner Zupanec: it was just a preliminary step which as far as I know

[1:20:52] Planner Zupanec: it wasn't able to to happen due to elections

[1:20:54] Planner Zupanec: and snap turnover it

[1:20:57] Voice 7: just didn't come across to us that way okay yeah

[1:20:59] Voice 7: so it's fine I mean it's

[1:21:01] Voice 7: this that was my point is it I assume that's kind of put aside now we're getting a report they have

[1:21:07] Voice 7: not reached out to Comox no but I

[1:21:09] Planner Zupanec: think there's definitely recommendations around language uh in

[1:21:13] Planner Zupanec: the official community plan policies that's being seen well that's fair enough yeah well

[1:21:17] Planner Zupanec: then we'll

[1:21:18] Voice 9: see what's in the report when we get the report

[1:21:19] Voice 7: right yeah they did so anyway

[1:21:25] Voice 7: that's the

[1:21:25] Voice 7: concern well we're just now waiting for the report and

[1:21:31] Planner Zupanec: hopefully it's it's a deposit like

[1:21:33] Planner Zupanec: it captures comprehensively all the input that's been discussed to date so that we have um the

[1:21:40] Planner Zupanec: ability for you to move forward without having to look through multiple documents of what

[1:21:44] Voice 10: um

[1:21:45] Planner Zupanec: options

[1:21:46] Planner Zupanec: yeah

[1:21:47] Voice 10: you're gonna do that

[1:21:47] Planner Zupanec: when you okay

[1:21:49] Voice 9: and then we'll get it anything further that needs to happen

[1:21:53] Voice 9: in the meeting can

[1:21:55] Voice 5: i ask a question about that report sure when that report comes like there

[1:22:01] Voice 9: were lots of letters

[1:22:01] Voice 5: that went out to the trust after after the meeting with the consultants and

[1:22:08] And

[1:22:08] Voice 5: I'm just wondering if there's a repository, the same as there is for the cell tower one,

[1:22:14] Voice 5: where do all those correspondence go?

[1:22:17] Voice 5: Because there were only two letters attached to this agenda,

[1:22:21] Voice 5: and I know there were a number of letters that went out about that particular issue,

[1:22:27] Voice 5: and I'm wondering where they are.

[1:22:28] Voice 5: Are they going to be attached to that report?

[1:22:32] Planner Zupanec: So, through the chair, the process, it's kind of odd with this agenda.

[1:22:36] Planner Zupanec: We're training new admin staff.

[1:22:37] Planner Zupanec: Yeah, so typically any project correspondence doesn't show up on the agenda package.

[1:22:42] Planner Zupanec: It goes on the project website, and that's because there's so much of it.

[1:22:46] Planner Zupanec: The agenda packages can really get bogged down with public correspondence.

[1:22:51] Planner Zupanec: So the trust committee knows that if they're looking, once they receive emails or letters,

[1:22:57] Planner Zupanec: staff posts it to the website, redacts the personal information so that real-time,

[1:23:02] Planner Zupanec: almost real-time, you can see what's coming in on a project up until the date of the meeting,

[1:23:07] Planner Zupanec: which they consider that correspondence and decide if they need to take any direction.

[1:23:11] Planner Zupanec: So that project website for the official community plan review is up to date as of yesterday.

[1:23:17] Voice 5: And is it open to the public?

[1:23:19] Voice 5: Absolutely.

[1:23:20] Planner Zupanec: Your local trust committee has a website,

[1:23:22] Planner Zupanec: and they have all their current applications, current projects.

[1:23:25] Planner Zupanec: We update them regularly, and that is intended to really be the self-serve,

[1:23:31] Planner Zupanec: so you don't have to dig through minutes or dig through agenda packages,

[1:23:34] Planner Zupanec: And it's also helpful for the local trust committee to remind themselves when they're right before a meeting is to go through and see what's been posted in case they were missed on an email chain or something and to decide if they need to take any action at the next meeting around specific requests that have been made.

[1:23:52] Planner Zupanec: So there's a lot on the website, but it's all dated as they were received with the last name in the authors.

[1:23:59] Planner Zupanec: So it should be quite easy to find your piece if that's what you're looking for.

[1:24:04] Planner Zupanec: Thank you.

[1:24:07] Voice 9: Thank you.

[1:24:08] Voice 9: Anything further today?

[1:24:09] Voice 9: Lunch.

[1:24:11] Voice 9: Motion to adjourn then.

[1:24:15] Voice 9: All in favor?

[1:24:16] Voice 9: Okay.

[1:24:17] Voice 9: Thank you, Catherine.

[1:24:20] Voice 15: Thank you.

[1:24:21] Voice 15: Good to see you, Tony.

Hornby Island  1 
Local Trust Committee Minutes 
March 24, 2023 
 
Hornby Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
March 24, 2023 
Room to Grow 
2100 Sollans Road, Hornby Island, BC 
 
Members Present: Timothy Peterson, Chair 
 Alex Allen, Local Trustee 
 Grant Scott, Local Trustee 
  
Staff Present: Sonja Zupanec, Island Planner 
 Margot Thomaidis, Planner 2 
 Katherine Vogt, Recorder by Conference Call 
  
Others Present: There were approximately twenty-five (25) members of the public and 1 
member of the media in attendance. 
 
1. CALL TO ORDER 
The Chair called the meeting to order at 11:38 am.  He acknowledged that the meeting was 
being held in territory of the Coast Salish First Nations. He welcomed Trustees, Staff, Recorder, 
and members of the public. 
 
2. APPROVAL OF AGENDA 
By general consent the agenda was approved as presented. 
3. RISE AND REPORT - In-camera meeting January 20, 2023 
The Chair reported that the Local Trust Committee (LTC) had appointed members for the 
Advisory Planning Commission (APC) and Board of Variance at the last in-camera meeting. 
 
4. REPORTS 
4.1 Trustee Reports 
Trustee Allen reported on the following: 
 Attendance at Trust Council in March in Nanaimo working on the budget. 
 A new Trust Governance Committee and Accessibility Committee. 
 Upcoming Trust Council meeting in June on Gabriola Island. 
ADOPTED
ADOPTED

 
 
 
 
 
 
Hornby Island  2 
Local Trust Committee Minutes 
March 24, 2023 
 As a member of the Sub-Housing Committee of the Regional Planning Committee, will 
be attending an upcoming Union of BC Municipalities (UBCM) Housing Summit in 
Vancouver in April. 
 
Trustee Scott reported on the following: 
 The recent Herring Fest on Hornby was very well attended and very enjoyable. 
 The cell tower issue is a big one. 
 A consultants’ report on the Official Community Plan (OCP)/Land Use Bylaw (LUB) 
Review is expected at the end of the month. 
 Fibre optics is coming soon to Hornby and will allow the LTC to use Zoom from the 
Room to Grow location. 
 Welcome to Planner Thomaidis; and acknowledgement that Planner Zupanec has 
moved into a senior planning role. 
4.2 Chair's Report 
Chair Peterson reported on the following: 
 Very happy to be back in person on Hornby Island. 
 Invitation to the public to pick up business cards from the Chair for contact 
information for corresponding about issues of concern to them. 
4.3 Electoral Area Director's Report – None 
5. PUBLIC COMMENTS 
Members of the public asked or noted the following: 
 The LTC is encouraged to issue a permit for the Arts Centre, which will have low water usage 
and discharge. 
 The LTC should move forward with drafting bylaws based on the APC recommendations so 
that the Hornby community will have something more concrete to engage with at public 
meetings. Island Planners, rather than consultants, should draft these bylaws because 
planners are experienced with the islands. Planning staff has a $3.8 million budget to work 
with. 
 The member of the public read out a letter that questions the various unknown economic 
and ecological impacts of home-sharing that need to be accounted for and acknowledged in 
an uncertain environment of high inflation and other macroeconomic forces. The Islands 
Trust and the APC are not addressing these larger issues. 
o APC Chair Burton requested that the Chair call a point of order to maintain a safe 
and respectful working environment. 
 The Comox Valley Regional District (CVRD) has requested further information from the 
Federal Government on the Dove Creek Cell Tower. Will the Hornby LTC keep up to date 
with the Rogers Cell Tower proposal and keep Hornby Islanders informed? 
 Why is a report based on the last LTC meeting regarding the Rogers Cell Tower not available 
for this meeting? 
o Planner Zupanec updated that planning staff was waiting for Rogers to provide a 
complete redacted package of all received public correspondence and First Nations 
ADOPTED
ADOPTED

 
 
 
 
 
 
Hornby Island  3 
Local Trust Committee Minutes 
March 24, 2023 
comments to their proposal, so that the LTC can be provided with a complete 
analysis. Members of the public may contact the planner assigned to the Rogers 
application for up-to-date status at any time; and future reports will appear on the 
agenda package. 
 The last time a cell tower was proposed on Hornby Island, there was a referendum; is the 
process different now? 
o Planner Zupanec responded that a formal referendum was not a federal protocol 
requirement and would involve considerable cost. It was uncertain if the former 
Hornby referendum was an informal or formal one. 
 Has an application been made by Rogers to the Provincial Government for use of land? The 
Provincial Government does not have to meet with locals. Will there be time for locals to 
react?  
o Planner Zupanec noted that Rogers had made the necessary federal and provincial 
applications and First Nations’ referrals as part of their preliminary process. It is 
premature for the LTC to give their concurrence to the application at this stage 
when many technical issues are still to be worked through.  
 A 5G Tower is much stronger than 4G and the energy pulses emitted will reach the entirety 
of Hornby Island including wildlife and no one will be able to get away from it. The long-
term health effects are unknown. This technology is about global connectivity to mine local 
data which has become a commodity. We will lose our privacy and our economy. Hornby 
should remain a refuge and adopt the precautionary principal while the implications are 
considered.  
o Some members of the public gave a round of applause. 
 A reporter and journalist who has been reporting on the effects of electromagnetic radiation 
for 30 years noted that the LTC and planning staff have recently received correspondence 
from the Concerned Residents of Hornby Island objecting to the process of the Rogers 
application and have provided a briefing document on the environmental ramifications of 
this tower and on the difference between 4G and 5G technology. These documents are 
available at willthomasonline.net. Can the LTC confirm that they received this 
correspondence? 
o The Chair and other Trustees confirmed that they had received the information 
package. The Chair noted that a much more extensive cell tower application was 
taking place on Salt Spring Island and that as the Chair of Salt Spring Island, he had 
reached out to the provincial representatives of the federal regulators and 
succeeded with getting a meeting with them in the next week. A senior Islands Trust 
staff member will also attend this meeting. To date, the federal regulators do not 
seem to share the same health and environmental impact concerns being brought 
up at today’s meeting. The Chair offered to bring up these concerns at the upcoming 
meeting. 
 The federal government does have the final say but, as a reminder to everyone, the Islands 
Trust Model Cell Tower Strategy says that the LTC can concur, not concur, or concur with 
conditions to a cell tower application. 
6. DELEGATIONS - none 
ADOPTED
ADOPTED

 
 
 
 
 
 
Hornby Island  4 
Local Trust Committee Minutes 
March 24, 2023 
7. MINUTES 
7.1 Local Trust Committee Minutes dated January 20, 2023 - for adoption 
The following amendments to the minutes were presented for consideration: 
 Correct the spelling of the incorrect name ‘Arbor’ to the correct name ‘Arbour’ in 3 
locations: Page 1, Line 10; page 2, line 4; page 2, under item 4.3, line 1. 
By general consent the minutes of January 20, 2023 were adopted as amended. 
7.2 Local Trust Committee Community Information Meeting Minutes dated February 27, 
2023 - for adoption 
By general consent the minutes of February 27, 2023 were adopted as presented. 
7.3 Section 26 Resolutions-without-meeting Report dated March 14, 2023 
Received. 
7.4 Advisory Planning Commission Minutes dated February 23, 2023 - for information 
Received. 
8. BUSINESS ARISING FROM MINUTES 
8.1 Follow-up Action List Report dated March 14, 2023 
Staff noted that the drafting of an LTC letter to the new Chief and Council of K'omoks 
First Nation was being coordinated by Trust Area Services staff; and the LTC would 
receive a copy of the letter before it was sent. 
9. APPLICATIONS AND REFERRALS 
9.1 HO-DP-2023.1 (Hornby Island Arts Council - 2115A Sollans Rd.) DP Amendment - Staff 
Report (Late Submission) 
A Planner presented the staff report that recommends that Trustees approve a 
development permit amendment application for the construction of a new Hornby 
Island Arts Council Arts Centre building, noting that the original building footprint had 
been reduced; that the original proposed outdoor hardscaped stage area had been 
changed to a landscaped courtyard; and that the required hydrology report had already 
been waived for what was a much larger building footprint in the original development 
permit approval of November 2020. 
The applicant noted that they had been asked to provide a greywater containment 
system for irrigation and would comply with this, if necessary, but would rather not 
because the system is very expensive at $50,000 and the plan is to landscape with 
indigenous plants that do not require watering. 
 
 
 
ADOPTED
ADOPTED

 
 
 
 
 
 
Hornby Island  5 
Local Trust Committee Minutes 
March 24, 2023 
 
 
 
 
 
 
 
 
 
10. LOCAL TRUST COMMITTEE PROJECTS 
10.1 Hornby Official Community Plan Project Status Update - verbal update 
A Planner updated that the consultants’ final report was expected soon and could be 
considered at the next regular business meeting in May or, more thoroughly, in a stand-
alone electronic meeting before then; likely in the third week of April. 
Trustees recommended a late afternoon meeting on a Monday or a Friday.  
HO-LTC-2023-014 
It was MOVED and SECONDED, 
that the Hornby Island Local Trust Committee request staff proceed with planning for a 
Special Meeting in April 2023 on the Official Community Plan Project and the final 
report. 
CARRIED 
11. CORRESPONDENCE 
Correspondence received concerning current applications or projects is posted to the LTC 
webpage 
11.1 Email dated January 13, 2023 from J. Kennedy regarding Proposed Rogers Cell Tower 
Received. 
11.2 Email dated February 15, 2023 from S. Warwick regarding Streamlining the Variance 
Process 
A Planner advised that streamlining variance applications is dependant upon the quality 
of each application’s submissions and the processing of each application requires each 
applicant to provide complete, accurate and timely information to the planner. 
A Trustee considered contacting the author of the email for further clarification. 
11.3 Email dated March 9, 2023 from T. Law regarding Temporary Use Permits & Short 
Term Vacation Rentals 
  
  
  
 
   
ADOPTED
HO-LTC-2023-012
It was MOVED and SECONDED,
that the Hornby Island Local Trust Committee amend the Development Permit 
Amendment HO-DP-2023.1 by removing the greywater underground catchment system 
from the site plan schedule A and B.
  CARRIED
HO-LTC-2023-013
It was MOVED and SECONDED,
that the Hornby Island Local Trust Committee approve issuance of Development Permit 
Amendment HO-DP-2023.1 subject to the conditions imposed therein, as amended.
                     CARRIED

 
 
 
 
 
 
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Local Trust Committee Minutes 
March 24, 2023 
Trustees expressed appreciation for the breadth and depth of knowledge that former 
Trustee Law brought to his correspondence. 
12. NEW BUSINESS 
12.1 Freedom of Information and Protection of Privacy Bylaw - Request for Decision 
The staff report from the Director of Legislative Services recommended that Trustees 
adopt the new Freedom of Information and Protection of Privacy Bylaw to update the 
existing bylaw with current legislation and schedule of fees. 
HO-LTC-2023-015 
It was MOVED and SECONDED, 
that Hornby Island Local Trust Committee Bylaw No. 171, cited as “Hornby Island Local 
Trust Committee Freedom of Information and Protection of Privacy Bylaw No. 
171,2023” be given first reading. 
CARRIED 
HO-LTC-2023-016 
It was MOVED and SECONDED, 
that Hornby Island Local Trust Committee Bylaw No. 171, cited as “Hornby Island Local 
Trust Committee Freedom of Information and Protection of Privacy Bylaw No. 
171,2023” be given second reading. 
CARRIED 
HO-LTC-2023-017 
It was MOVED and SECONDED, 
that Hornby Island Local Trust Committee Bylaw No. 171, cited as “Hornby Island Local 
Trust Committee Freedom of Information and Protection of Privacy Bylaw No. 
171,2023” be given third reading. 
CARRIED 
HO-LTC-2023-018 
It was MOVED and SECONDED, 
that Hornby Island Local Trust Committee Bylaw No. 171, cited as “Hornby Island Local 
Trust Committee Freedom of Information and Protection of Privacy Bylaw No.171,2023” 
be forwarded to the Secretary of the Islands Trust for approval by the Executive 
Committee. 
CARRIED 
13. REPORTS 
13.1 Trust Conservancy Report dated February 15, 2023 
Received. 
13.2 Applications Report dated March 14, 2023 
Received. 
13.3 Trustee and Local Expense Report dated January 2023 
ADOPTED
ADOPTED

 
 
 
 
 
 
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Local Trust Committee Minutes 
March 24, 2023 
A Planner noted that Trust Council had approved $8,000 for expenses for the Hornby 
OCP Amendment Review for the current fiscal year. Further funds were available for a 
minor project. 
13.4 Adopted Policies and Standing Resolutions 
Received. 
13.5 Local Trust Committee Webpage 
A Planner noted that administrative staff would be assisting in setting up a repository on 
the LTC webpage for all correspondence received regarding the Rogers cell tower 
application. She added that correspondence for active applications and projects do not 
appear in the agenda packages rather, personal information is redacted before being 
posted chronologically on the proper project or application page of the LTC website. 
14. WORK PROGRAM 
14.1 Active Projects Report dated March 14, 2023 
A Planner clarified that an item recently added to the Comprehensive OCP Review 
Project: “add consideration of steep slope area regarding heritage portion of Central 
Road to Ford Cove and consideration of wetland categories,” could be added to the 
major project; or be considered for a stand-alone minor project. 
 
The APC Chair added that the APC had previously addressed the steep slopes issue in 
the Riparian Areas section of their recent referral. 
14.2 Future Projects Report dated March 9, 2023 
Received. 
15. UPCOMING MEETINGS 
15.1 Next Regular Meeting Scheduled for Friday, May 5, 2023 at 11:30 am at Room to 
Grow, 2100 Sollans Road, Hornby Island, BC 
16. ADJOURNMENT 
By general consent the meeting was adjourned at 1:05 pm. 
 
 
 
_________________________ 
Timothy Peterson, Chair 
Certified Correct: 
 
_________________________ 
Katherine Vogt, Recorder 
ADOPTED
ADOPTED