Gabriola Island Local Trust Committee special meeting, April 28, 2023

[0:00:00] Voice 3: Well, it looks

[0:00:07] Trustee Luckham: like we're up and running here with the technology, so good morning, everyone.

[0:00:12] Trustee Luckham: It's a beautiful sunny day here on Thetis Island and Penelican Laiacian Territory.

[0:00:19] Trustee Luckham: And, of course, we're meeting here fairly widely across the Coast Salish Territory,

[0:00:24] Trustee Luckham: in Snuneymo and Chimayness and Laiacian, Penelican, Cowichan Territory, amongst many others that

[0:00:32] Trustee Luckham: that have a long standing life lived in the Salish Sea.

[0:00:40] Trustee Luckham: And absolutely every moment one recognize that

[0:00:43] Trustee Luckham: and also recognize the grief and pain and loss

[0:00:46] Trustee Luckham: that has happened since colonialism.

[0:00:49] Trustee Luckham: And we have to work every day to overcome

[0:00:55] Trustee Luckham: all of the concerns that many have

[0:00:58] Trustee Luckham: with respect to the situation we find ourselves in.

[0:01:02] Trustee Luckham: and want to support that every minute of my life, eventually.

[0:01:07] Trustee Luckham: So thank you, everybody.

[0:01:09] Trustee Luckham: Just go around the table here briefly.

[0:01:10] Trustee Luckham: Susan Yates, elected on Gabriola.

[0:01:13] Trustee Luckham: Say good morning or say anything you wish to say.

[0:01:16] Voice 8: Oh, thank you, Chair Luckham.

[0:01:18] Voice 8: I am speaking to you from my little kitchen office isolation chamber

[0:01:22] Voice 8: in the traditional and unceded territory of this Nanaymok First Nation.

[0:01:29] Trustee Luckham: Excellent.

[0:01:30] Trustee Luckham: And Toby Elliott, elected on Gabriola.

[0:01:32] Trustee Luckham: good

[0:01:32] Trustee Elliott: morning everybody i came into the uh islands trust office today so i could spread out my papers

[0:01:39] Trustee Elliott: but i'd much rather be outside and uh hope we can get there so we can get some gardening done

[0:01:44] Trustee Elliott: we're grateful to be here as always on the name of first nation territory

[0:01:51] Trustee Luckham: awesome and uh we have uh in the in the room here of course i did i introduce myself peter

[0:01:57] Trustee Luckham: luck I'm elected chair of council as well as this LPC. So we have Rene Dremmerat, our regional

[0:02:05] Trustee Luckham: planning manager. Thank you, Rene, for joining us. Good morning. We have

[0:02:09] Trustee Luckham: Nerissa Chadwick, I believe

[0:02:11] Trustee Luckham: probably joining us from Victoria. Good morning. And Chloe Straw, a planner, also assisting us

[0:02:20] Trustee Luckham: today and um my memory is short we have technology administrative support by uh

[0:02:28] Trustee Luckham: sherry

[0:02:29] Voice 5: yeah sherry yeah

[0:02:31] Trustee Luckham: from the

[0:02:33] Voice 5: southern office from

[0:02:34] Trustee Luckham: the southern office there we go so uh thank

[0:02:38] Trustee Luckham: you for uh joining us today and looking after our technology so we have a kind of a brief agenda

[0:02:44] Trustee Luckham: agenda here, just a single page. And of course, I'll note, Trustee Elliott, I'm afraid I have

[0:02:52] Trustee Luckham: been unable to read the entire memo that you sent us this morning. I did get started on it,

[0:02:59] Trustee Luckham: but simply ran out of time. And so thank you for that. And so just acknowledge that that's there,

[0:03:07] Trustee Luckham: and perhaps Trustee Yates and staff have had a chance to look at it.

[0:03:10] Trustee Luckham: um so um maybe we'll just add that as a late piece of information with respect to item 3.2

[0:03:19] Trustee Luckham: from trustee elliott is there anything else to change or add on the agenda chair

[0:03:25] Trustee Elliott: i think there

[0:03:25] Trustee Elliott: was a piece of correspondence that is related to um discussion on housing i haven't seen that

[0:03:33] Voice 5: come in or reviewed it just yet

[0:03:35] Voice 5: so we can um we can look at that and attach it afterwards

[0:03:38] Voice 5: words sure

[0:03:39] Trustee Luckham: yeah yeah so i'm assuming perhaps the trustees have seen it i certainly saw it and thank

[0:03:45] Trustee Luckham: you for raising that this is a special meeting where we don't necessarily catch all those kinds

[0:03:50] Trustee Luckham: of things um but that is relevant to the conversation here today so susan have you seen

[0:03:56] Trustee Luckham: that yes

[0:03:57] Voice 8: i have thank you chair luckham um and i saw toby elliott's memo this morning and i did

[0:04:03] Voice 8: read through it and i did reply but my reply is i need a lot more time to look at all of the

[0:04:11] Voice 8: concerns and issues but i appreciate them very much sure

[0:04:14] Trustee Luckham: and of course we always have to be

[0:04:16] Trustee Luckham: careful about having this discussions and making decisions outside of the context of a public

[0:04:21] Trustee Luckham: meeting which um yeah and apologies to folks that are unable to join us live today um the special

[0:04:28] Trustee Luckham: special meeting it was deemed that we would just be recording it and broadcasting it for later

[0:04:34] Trustee Luckham: um access no public comments period today um and so I'll just ask uh Renee and uh Nerissa you've

[0:04:43] Trustee Luckham: had a chance to see um both of those items I

[0:04:47] Voice 5: haven't had a chance to review the late correspondence

[0:04:50] Voice 5: that came in but we can um review that and attach it as part of the minutes for the agenda and as

[0:04:57] Voice 5: much as i could read in one minute um so perhaps that could be something trustee elliott speaks to

[0:05:04] Voice 5: today and um in our conversation and we can also attach that as part of the agenda as well

[0:05:10] Voice 5: for the minutes that

[0:05:11] Trustee Luckham: would be my expectation yeah um but the previous one about water demand

[0:05:16] Trustee Luckham: concerns that came in uh last week probably earlier in the week 26

[0:05:21] Trustee Elliott: it was just two days ago

[0:05:23] Trustee Elliott: from Alex

[0:05:25] Trustee Elliott: Duggan

[0:05:25] Trustee Elliott: or Hodson Duggan

[0:05:29] Trustee Elliott: should be included because it's

[0:05:31] Trustee Elliott: relevant for this housing

[0:05:33] Trustee Elliott: action plan discussion

[0:05:34] Trustee Elliott: I think. So

[0:05:36] Trustee Luckham: my question is

[0:05:36] Trustee Luckham: Nerissa and Rene seeing that.

[0:05:41] Planner Chadwick (probable): I'm not sure. I think I

[0:05:43] Planner Chadwick (probable): did read something yesterday

[0:05:45] Planner Chadwick (probable): that was water related. I'm not

[0:05:47] Planner Chadwick (probable): sure if that is the particular

[0:05:49] Trustee Luckham: Was that

[0:05:50] Planner Chadwick (probable): the one? Yes. Okay.

[0:05:51] Planner Chadwick (probable): Then I did have it. I did see it.

[0:05:53] Trustee Luckham: Okay, so then that's all good then. So I think in terms of our agenda, we've got everything in order. So if there's no further items to add, then let us continue on with the agenda adopted by general consent as amended, I'll say.

[0:06:08] Trustee Luckham: And so the first business item then on our agenda today is scope of work for the Indigenous Engagement Coordinator position for the OCP.

[0:06:17] Trustee Luckham: Renee, you want to start us off on this?

[0:06:19] Trustee Luckham: Sure.

[0:06:20] Voice 5: So through the chair, this item was brought up at our March meeting where we had a session

[0:06:31] Voice 5: with members of the public and the current APC and HAPC members to talk about the official

[0:06:39] Voice 5: community plan review and the project leading up to that. So one of the ideas that came out of this

[0:06:46] Voice 5: was for an Indigenous Engagement Coordinator position and it was requested

[0:06:51] Voice 5: from LTC that we bring this up for discussion in terms of how this could

[0:06:56] Voice 5: how this could be included in the project itself. So I would like to throw this over to Narissa

[0:07:06] Voice 5: Chadwick so we can she can share with us some of the considerations for including this as part of

[0:07:12] Voice 5: of the project. It may not be just some factors I wanted to share for trustees for discussion.

[0:07:20] Voice 5: At this time, we may not be able to have information on how exactly and whether a

[0:07:28] Voice 5: position might make sense specific to a coordinator, but there could be still some

[0:07:35] Voice 5: opportunity for and would be some opportunity for time in in terms of whether that's a staff person

[0:07:46] Voice 5: or a contractor professional in terms of engaging with for any Indigenous conversations with with

[0:07:56] Voice 5: First Nations so I think the idea is something worth investigating into the project in terms

[0:08:05] Voice 5: of pursuing it but it may look a bit different so i'm i'm just throwing that out in terms of

[0:08:10] Voice 5: contract work and how how we make that work we might have to be a bit flexible to think about

[0:08:15] Voice 5: that okay

[0:08:17] Trustee Luckham: um

[0:08:18] Planner Chadwick (probable): yeah so i would say like so i'm thinking in terms of process here and um i mean

[0:08:24] Planner Chadwick (probable): i i i um i'm i'm seeing um i'm seeing the value i'm understanding it uh the um what's been shared

[0:08:34] Planner Chadwick (probable): with um with with trustee elliott um i think that um there's a bit of timing and process

[0:08:42] Planner Chadwick (probable): considerations here and and whatever's decided in terms of how you move forward from this meeting

[0:08:47] Planner Chadwick (probable): with respect to whether you're going to to to focus on housing or continue with ocp will

[0:08:53] Planner Chadwick (probable): kind of determine how we move forward there would be a procurement process involved as um renee's

[0:08:59] Planner Chadwick (probable): identifying if we if we go with a contracted um kind of scenario um and within that um it would

[0:09:07] Planner Chadwick (probable): really be i think a part of the project charter um for the ocp which we haven't developed yet

[0:09:13] Planner Chadwick (probable): um and and that project charter would would indicate the steps related to indigenous and

[0:09:21] Planner Chadwick (probable): first nations um engagement and um i think the very first step would really be um a letter out

[0:09:28] Planner Chadwick (probable): to the nation to get an understanding of how they would like to be engaged.

[0:09:35] Planner Chadwick (probable): If they're showing no interest in that engagement then you know the discussion of how we engage and

[0:09:43] Planner Chadwick (probable): if we hire somebody to engage with them then becomes a bit mute. So I think the first step

[0:09:49] Planner Chadwick (probable): will be to write that letter and then the next step will be to write it into our project charter

[0:09:58] Planner Chadwick (probable): uh um that that uh

[0:10:02] Voice 7: whatever

[0:10:03] Planner Chadwick (probable): that next step

[0:10:04] Voice 7: would be okay

[0:10:08] Trustee Luckham: and that's great thank you for that

[0:10:11] Trustee Luckham: summary i'm sure there are some questions and some thoughts here but just want to clarify one thing

[0:10:15] Trustee Luckham: just um for everybody is that when you talk about writing it into the uh the project charter what

[0:10:21] Trustee Luckham: we're what we're talking about is you know a draft or a pre-draft even the the formulation of a of a

[0:10:29] Trustee Luckham: charter because indeed we don't want to get too far ahead of ourselves in the consultation process

[0:10:37] Trustee Luckham: with First Nations but we need to do some preliminary groundwork is kind of what I'm

[0:10:43] Trustee Luckham: hearing okay great so trustees any questions or thoughts that you'd like to share maybe

[0:10:54] Trustee Luckham: maybe questions on Narissa's advice and information here?

[0:10:59] Voice 8: Yeah, I'd like to say something.

[0:11:02] Voice 8: Thank you, Chair Leckham.

[0:11:03] Voice 8: That is very helpful, Narissa,

[0:11:06] Voice 8: because that would be what I would ask for is,

[0:11:10] Voice 8: first of all, just a letter of inquiry

[0:11:13] Voice 8: to see whether and how much the Snuneymuxw First Nation

[0:11:18] Voice 8: would like to engage with us in the OCP review process.

[0:11:24] Voice 8: and um i i mean i would love it if if they wanted to help us out and that that's it seems to me that

[0:11:34] Voice 8: would be the first thing to do is to inquire as to whether they're interested yeah

[0:11:42] Trustee Luckham: very good and

[0:11:43] Trustee Luckham: i'll just add to that that also we would want to be specifically asking about financial um support

[0:11:49] Trustee Luckham: support for

[0:11:50] Trustee Luckham: that work. That would be an obvious inclusion. Trustee Elliott?

[0:11:56] Trustee Elliott: Sure. Thank you, Chair, and thanks for that summary, Nerissa. People that I've spoken to

[0:12:02] Trustee Elliott: with information about how to do these kind of processes also suggested that an official letter

[0:12:09] Trustee Elliott: from the LTC would probably be appropriate at this point. It's hard to know how and at what

[0:12:19] Trustee Elliott: stage the NAMIC would want to be involved. The important thing for me is that they should have

[0:12:26] Trustee Elliott: the opportunity to provide input on the charter itself. So before we develop the work charter,

[0:12:34] Trustee Elliott: we have this understanding. So the only reason I put this forward at the last LTC meeting is to

[0:12:41] Trustee Elliott: get the process started, whatever that is, so that early and meaningful engagement actually looks like

[0:12:47] Trustee Elliott: they have input into designing the process of engagement with us so i totally support you know

[0:12:56] Trustee Elliott: hiring an indigenous coordinator might be um too it might be too early right now and um scoping

[0:13:05] Trustee Elliott: that out i've got a few names of people who that i can forward to staff and director freighter

[0:13:12] Trustee Elliott: indicated that that would be appropriate just send them their way so we could build this roster of

[0:13:18] Trustee Elliott: of um people who are doing this work there's a through an indigenous lens and so the important

[0:13:26] Trustee Elliott: thing for me would be um they can set up meetings in a respectful way they might already have

[0:13:34] Trustee Elliott: connections with the nation um because the relationship building needs to come first so

[0:13:40] Trustee Elliott: So this is kind of the chicken and egg thing is,

[0:13:43] Trustee Elliott: is if we don't as an LTC currently have relationship and I've been trying to

[0:13:47] Trustee Elliott: build that, but has not resulted in a meeting yet.

[0:13:51] Trustee Elliott: The nation's very busy.

[0:13:52] Trustee Elliott: They're opening up a passenger ferry service to Vancouver.

[0:13:56] Trustee Elliott: They've opened the Marriott hotel. They've got major projects on the go.

[0:14:00] Trustee Elliott: And so a little appeal from, from me to,

[0:14:04] Trustee Elliott: for a face-to-face meeting is just not resulted in anything.

[0:14:07] Trustee Elliott: thing so the relationship um getting support in just who to contact within the nation would be

[0:14:15] Trustee Elliott: great so have someone who might already have that connection with sinema and is trusted to

[0:14:23] Trustee Elliott: build an engagement plan with them maybe and and then secondly in terms of a term of reference

[0:14:30] Trustee Elliott: just somebody who already knows how to work collaboratively with indigenous communities

[0:14:35] Trustee Elliott: communities and it doesn't necessarily have to be here from Nanaimo but that might be expensive

[0:14:41] Trustee Elliott: and I think we do have to scope it out these professionals are going to be in high demand

[0:14:47] Trustee Elliott: and so we might be looking at a three to four month procurement process so I just wanted to see

[0:14:53] Trustee Elliott: about starting that and what is what is our desire to to move ahead because it could just take a long

[0:15:00] Trustee Elliott: time to even secure if we want an indigenous coordinator that could be a big budget item and

[0:15:06] Trustee Elliott: it could take a long time to get that in place for maybe next year so a letter from the ltc i think

[0:15:12] Trustee Elliott: would be wonderful um saying things like we want to work with the community and we would like you

[0:15:21] Trustee Elliott: to be involved in developing a process so that we can do this in a good way i think would be sort of

[0:15:27] Trustee Elliott: the framing so that's my input on that well

[0:15:32] Trustee Luckham: that's great certainly sounds like we have support for

[0:15:35] Trustee Luckham: writing a letter and so i don't know if that we have anybody has a motion in the wings but

[0:15:39] Trustee Luckham: what i would like to ask before we go there is just to ask uh renee about the procurement process

[0:15:46] Trustee Luckham: um with respect to some of the other thoughts there with respect to um moving into that area

[0:15:54] Trustee Luckham: you sure

[0:15:55] Voice 5: through the chair um so regarding the procurement process we'd have to be mindful of

[0:16:01] Voice 5: how that could work in the overall project process um i think we have available we can

[0:16:08] Voice 5: look at what resources and people we have with experience um i have some experience as well so

[0:16:15] Voice 5: um that i haven't shared yet but i'd love to share it with with whatever um we can help with

[0:16:22] Voice 5: So I think having the ask, I think then Narissa can go back and weave that into the project

[0:16:31] Voice 5: charter and we can ask some questions.

[0:16:33] Voice 5: And by all means, I think we would love to get some contacts for people so we can have

[0:16:38] Voice 5: a discussion with them and see what we can do in terms of reaching out to Sunaimah First

[0:16:45] Voice 5: Nation and forming those connections.

[0:16:47] Voice 5: With regards to procurement process, a factor I'm thinking of, it may take some time, so I wonder how it would fit within the overall project process, because that's its own separate, to procure a contract will take some time, and we'd have to make sure it fits within the budget and the scope of this project.

[0:17:06] Voice 5: So those are a couple of factors I'm thinking of, but I wouldn't want to, for us to hinge on that as the only solution.

[0:17:14] Voice 5: I would, and I think Nerissa is there and thinking about the, the ask to reach out and engage and

[0:17:21] Voice 5: ask, so Nemoch, how would, would you like to participate? How would, how would you like to

[0:17:26] Voice 5: be involved? So I think we can come up with some ideas to reach out and do that sooner than later

[0:17:33] Voice 5: through the letter and, and getting ahold of some connections. Nerissa, did you have anything else

[0:17:38] Voice 5: you wanted to add in terms of that sort of first step?

[0:17:41] Voice 5: no

[0:17:42] Planner Chadwick (probable): i think you've i think you've summarized it well okay

[0:17:45] Voice 5: so we could um through the chair we

[0:17:49] Voice 5: could get a motion and resolution um for the letter and i think that would be a good first

[0:17:55] Voice 5: step nerissa what do you think yeah that would

[0:17:58] Planner Chadwick (probable): be what i would recommend yeah

[0:18:00] Voice 5: and that could be um

[0:18:03] Voice 5: standing regardless of the next item on the agenda talking about the funding application

[0:18:08] Voice 5: yeah

[0:18:09] Trustee Luckham: um okay anybody have a motion about writing a letter um under what's been characterized earlier

[0:18:19] Trustee Luckham: i

[0:18:19] Trustee Elliott: move that the low gabriel the local trust committee um right chair um writes to

[0:18:30] Trustee Elliott: okay the chair luckham writes to the name of first nation um and i would just say i believe

[0:18:40] Trustee Elliott: I believe the acting chief right now is Erlin Thomas.

[0:18:45] Trustee Elliott: On behalf of the Gabriela Local Trust Committee,

[0:18:51] Trustee Elliott: expressing interest in learning

[0:18:57] Trustee Elliott: how the nation would like to be involved

[0:19:01] Trustee Elliott: or how the nation might wish to be involved

[0:19:06] Trustee Elliott: with an upcoming OCP review process on Gabriela Island.

[0:19:12] Trustee Elliott: and how we could develop an engagement process

[0:19:16] Voice 7: that respects the nation's priorities at this time.

[0:19:21] Voice 7: Very good, I'll second that.

[0:19:25] Voice 8: And I'm assuming that staff will write that letter

[0:19:29] Voice 8: on behalf of the LTC.

[0:19:31] Voice 8: I

[0:19:35] Voice 7: saw a hand up there from Renee, yeah.

[0:19:38] Voice 5: Through the chair.

[0:19:40] Voice 5: We can do that, absolutely.

[0:19:42] Voice 5: And the trustees can review that before it goes out.

[0:19:45] Trustee Luckham: Yeah, that's what I

[0:19:46] Trustee Luckham: was gonna say.

[0:19:46] Trustee Luckham: All of us review that to be sure

[0:19:49] Trustee Luckham: or that the language we're using is respectful

[0:19:53] Trustee Luckham: and reflecting our intent for early engagement, really.

[0:20:00] Voice 1: That's great.

[0:20:01] Trustee Luckham: So then that's moved and seconded.

[0:20:03] Trustee Luckham: Is there any further discussion?

[0:20:05] Trustee Luckham: All those in favor,

[0:20:06] Trustee Luckham: raise your hand electronically or physically.

[0:20:09] Trustee Luckham: And I see all hands up.

[0:20:11] Trustee Luckham: So that carries unanimously.

[0:20:13] Trustee Luckham: Well, that's great.

[0:20:15] Trustee Luckham: That's a good start.

[0:20:16] Trustee Luckham: start um maybe just to wrap this up to get a sense of other things going on in the background

[0:20:21] Trustee Luckham: um do you know offhand where we're at in hiring the uh first nations liaison um position sierra

[0:20:30] Trustee Luckham: i think we call it now through

[0:20:33] Voice 5: the chair i think that's still um underway um i don't have a specific

[0:20:38] Voice 5: update for you on in terms of a

[0:20:41] Planner Chadwick (probable): start date um i

[0:20:42] Voice 1: could

[0:20:43] Planner Chadwick (probable): just add i know that they were holding

[0:20:45] Planner Chadwick (probable): they've been holding they've they have begun holding interviews so okay

[0:20:48] Voice 3: yeah

[0:20:50] Planner Chadwick (probable): we're all we're

[0:20:52] Voice 5: all eager to um get the updates on that yeah yeah

[0:20:56] Trustee Luckham: yeah and certainly advice from that uh area will

[0:21:00] Trustee Luckham: be helpful in our process and

[0:21:02] Voice 5: we do have through the chair we do have resources um in the island's

[0:21:06] Voice 5: trust that we make sure um we're reviewing letters coming out through the island's trust

[0:21:12] Voice 5: um with language in mind and respectful of that so it's all consistent well

[0:21:19] Trustee Luckham: you know that's a

[0:21:20] Trustee Luckham: lovely thing too um because indeed we have been doing that and um um with a vacancy in that

[0:21:26] Trustee Luckham: position we haven't maybe had the same lens on it but absolutely that's uh important to be sure that

[0:21:31] Trustee Luckham: we're doing that right as we learn here as we all go through this process so um i'm also in the

[0:21:40] Trustee Luckham: background there's potentially some funding that may be used across the island's trust that

[0:21:45] Trustee Luckham: perhaps there's an opportunity to access some of that um for this project

[0:21:51] Trustee Luckham: um shall we move on to the next item so that is item 3.2 opportunity to develop a gabriella

[0:22:02] Trustee Luckham: housing action plan to qualify for the provincial housing incentive fund for discussion um

[0:22:08] Trustee Luckham: I have not had a chance to read your correspondence there, your memo, Trustee Elliott, and I think probably I'll just ask you to summarize that rather than taking time out to read it now.

[0:22:25] Trustee Luckham: Okay.

[0:22:26] Trustee Luckham: Marissa Chadwick, do you have something?

[0:22:29] Planner Chadwick (probable): Yeah, I think it might be better for us to start with just letting you know what the funding is.

[0:22:39] Planner Chadwick (probable): and what the process staff have sort of thought through is um before um going into um toby's

[0:22:47] Planner Chadwick (probable): letter just because they'll provide some context um and give you a sense

[0:22:52] Planner Chadwick (probable): of what that

[0:22:53] Trustee Luckham: would be the

[0:22:54] Trustee Luckham: right way so uh renee uh do you have any opening remarks or just pass it straight up to narissa um

[0:23:00] Voice 5: just a couple through the chair so um what narissa will be um sort of setting the stage in the

[0:23:07] Voice 5: the context for is for council uh sorry pardon me trustees consideration is talking about where

[0:23:14] Voice 5: we're at today and where we would like some direction um so there's a walking through the

[0:23:19] Voice 5: what we have set up as a model process for a housing project and what an expedited process

[0:23:25] Voice 5: could look like um in order to apply for this funding by the deadline and then what we would

[0:23:31] Voice 5: like to hear back from trustees is um some of your questions the opportunities the concerns

[0:23:39] Voice 5: that you have um so you you have some good information to to give some direction um yeah

[0:23:46] Voice 5: so i'll throw that over to narissa yeah

[0:23:49] Planner Chadwick (probable): so i think i'll just start by just giving you um a sense of

[0:23:52] Planner Chadwick (probable): what this this funding program is um so i guess there was an announcement in april 2022 that a

[0:24:01] Planner Chadwick (probable): a bunch a bunch of billions of dollars um i can't remember the number it's like four or something

[0:24:06] Planner Chadwick (probable): was going to go towards building housing across canada um so the um the federal bureaucrats have

[0:24:14] Planner Chadwick (probable): been scrambling around to figure out how to disperse that funding and they've come up with

[0:24:21] Planner Chadwick (probable): this program for cmhc which is called the housing accelerator program now all the details on the

[0:24:28] Planner Chadwick (probable): the program can be found on the CMHC website so it's called the Housing Accelerator Fund so if

[0:24:34] Planner Chadwick (probable): you want to follow up and look at details you just need to google it you'll find you'll find

[0:24:40] Planner Chadwick (probable): the details but I'll give you a snapshot of those details so it is a fund that is is very uniquely

[0:24:47] Planner Chadwick (probable): set up so it's very focused on on encouraging local governments one to develop a housing action

[0:24:57] Planner Chadwick (probable): action plans and those action plans being focused primarily on creating, increasing

[0:25:09] Planner Chadwick (probable): the possibility for additional units to be built in local jurisdictions and the funding

[0:25:20] Planner Chadwick (probable): is available to to support the actual building of those units or supports related to the to

[0:25:28] Planner Chadwick (probable): to helping those buildings be built so infrastructure um parks um your bike lanes

[0:25:37] Planner Chadwick (probable): there's a whole list of things um but the actual actual you know the money can also be used

[0:25:43] Planner Chadwick (probable): obviously for the actual building of units and so the way that the funding is set up

[0:25:47] Planner Chadwick (probable): is that in your in an action plan for a small community under 10 000 an action plan needs to

[0:25:55] Planner Chadwick (probable): have five action areas and i'll explain that a little bit more um in a bit um and those action

[0:26:03] Planner Chadwick (probable): areas again need to focus on that ability to increase the possibility um to build

[0:26:13] Planner Chadwick (probable): to permit more units and so in the case of and I've discussed it with with them

[0:26:23] Planner Chadwick (probable): things like like our you know our needs to understand groundwater

[0:26:32] Planner Chadwick (probable): availability is is something that would be considered a program because it's something

[0:26:36] Planner Chadwick (probable): in understanding that that that that helps us to understand where we can put additional units

[0:26:42] Planner Chadwick (probable): potentially um and it also helps um um to uh expedite potential applications well to say yes

[0:26:51] Planner Chadwick (probable): or no to rezoning applications um so that's that is an area that could be a focus um and then

[0:26:58] Planner Chadwick (probable): whatever programs would be related to and i'll again i'll i'll i'll give you a better sense of

[0:27:04] Planner Chadwick (probable): that to to increasing the potential and and then programs that would be related to spending the

[0:27:12] Planner Chadwick (probable): money to build this stuff or to help support this this stuff which is outside of our um sphere of

[0:27:22] Planner Chadwick (probable): influence that's where you where for us we would be relying on cooperation with regional district or

[0:27:28] Planner Chadwick (probable): some other government body to disperse funding so the way that the funding is set up is um

[0:27:36] Planner Chadwick (probable): there needs to be targets in an action plan. So these targets are based on what you anticipate

[0:27:45] Planner Chadwick (probable): the program to be supporting in terms of additional units. So, for example, if you take

[0:27:54] Planner Chadwick (probable): and if you take, say, 100 units as your target, a portion of that 100 might be already the natural

[0:28:05] Planner Chadwick (probable): natural increase. So I don't know what the numbers are on Galeano or Gabriela, but I know in Maine,

[0:28:10] Planner Chadwick (probable): like it's about 15 units a year has been their natural increase. So you can take the natural

[0:28:14] Planner Chadwick (probable): increase and add what you anticipate could be additional to that. So say it was a hundred,

[0:28:21] Planner Chadwick (probable): the funding would be allocated. It's 20,000 base funding per unit. And then it's additional

[0:28:27] Planner Chadwick (probable): funding on top of that, if those units are rental, multifamily, additional dwelling units,

[0:28:40] Planner Chadwick (probable): which they're calling, you know, missing middle, secondary suites, that area. And then there's

[0:28:44] Planner Chadwick (probable): even more if they're affordable, which means that they fit your definition of affordable.

[0:28:52] Planner Chadwick (probable): And so there's the potential to make, you know, 100 units to be able to be supported with, you know, 2 million plus so with all units being falling into those other categories on the islands, most likely it's probably something like $3 million.

[0:29:12] Planner Chadwick (probable): dollars um but here's the so the catch is that like for um for our islands and i would say except

[0:29:24] Planner Chadwick (probable): for maine because maine's been moving forward they they had their whole last term focused on

[0:29:29] Planner Chadwick (probable): housing so they've had a lot of community consultation they have a really good sense

[0:29:33] Planner Chadwick (probable): of where the community is at we're able to pull we're able to pull forward with an action plan

[0:29:39] Planner Chadwick (probable): with relatively little need for any in-depth community consultation because we've already done

[0:29:47] Planner Chadwick (probable): it on other projects. So I'm going to show you what a basic process would look like without it

[0:29:56] Planner Chadwick (probable): it being expedited.

[0:30:00] Planner Chadwick (probable): to reach a funding goal so and this has been based this has been based um on the main process

[0:30:06] Planner Chadwick (probable): essentially so um but the one the one piece that we're missing here is the first nations engagement

[0:30:12] Planner Chadwick (probable): because we are having to like skip over that that's the one piece in this that is allowing us

[0:30:18] Planner Chadwick (probable): to expedite but we'll have to address that in other ways as we gain as we start to engage in

[0:30:24] Planner Chadwick (probable): into the in the project so these are the critical pieces there needs to be um there needs to be a

[0:30:33] Planner Chadwick (probable): discussion paper it's something that i've learned um i created one for maine and it was really clear

[0:30:39] Planner Chadwick (probable): for denman that the elements in that discussion paper which identify community need what what

[0:30:46] Planner Chadwick (probable): the community's already done and then um looks into uh you know what options are possible based

[0:30:53] Planner Chadwick (probable): on, you know, what's existing, the things that need to be changed, a list of options is provided

[0:31:00] Planner Chadwick (probable): in there for discussion. And I think that that piece is really, it really is a critical piece

[0:31:07] Planner Chadwick (probable): because it brings a lot of information that's out there in the community into one place

[0:31:12] Planner Chadwick (probable): so that you can have a focused discussion. The next step from there is to develop an action plan.

[0:31:21] Planner Chadwick (probable): And so an action plan, I'll show you an example of what I've done for Maine in a second.

[0:31:27] Planner Chadwick (probable): So that would be about identifying basically five or more, I mean, but for the interest of the program, the funding program, five main action areas that you would place the various initiatives.

[0:31:45] Planner Chadwick (probable): So, I can, I'll show you for Maine. It looks like this. So this is the living with the land program so action programs I'm calling them, living with the land program is the one where we're looking at the use of that, of our water availability assessment

[0:32:06] Planner Chadwick (probable): In the case of Gabriela, it would be doing them, doing those water availability assessments and also looking at like other data related to, you know, the ecological interests, conservation interests, looking at the mapping.

[0:32:25] Planner Chadwick (probable): and again I you know I haven't looked at what's available for Gabriela so I don't know what we

[0:32:31] Planner Chadwick (probable): could currently use but I do know that you don't have the water availability at least you have

[0:32:36] Planner Chadwick (probable): an older one that was you know that one would need to be like redone essentially as far as I

[0:32:44] Planner Chadwick (probable): understand from the freshwater specialists is you need an updated water availability assessment to

[0:32:49] Planner Chadwick (probable): really understand the water availability so that that would qualify that would be something that

[0:32:54] Planner Chadwick (probable): that you could have as a program under this um for maine the the planning related things so the

[0:33:00] Planner Chadwick (probable): things that are really like the ltc's decision um thing the things where the planners are are are

[0:33:08] Planner Chadwick (probable): you know working and looking at the bylaws and and proposing the you know and we're working to

[0:33:14] Planner Chadwick (probable): identify where where those amendments would be that's these are the these like for maine these

[0:33:20] Planner Chadwick (probable): are these three categories um the one that i've called secondary season i'm using the cmhc language

[0:33:27] Planner Chadwick (probable): missing middle i mean it's missing really philly islands um which is your adus and that and that

[0:33:33] Planner Chadwick (probable): sort of thing so so and i'm just pulling like this is some example so on maine they've got their

[0:33:37] Planner Chadwick (probable): flexible housing program um and so expanding that program um and that's the one that allows for

[0:33:44] Planner Chadwick (probable): for additional units in specific places

[0:33:48] Planner Chadwick (probable): that where are less vulnerable by impact,

[0:33:53] Planner Chadwick (probable): by additional density than others.

[0:33:57] Planner Chadwick (probable): And so within a maximum square floor area of all units.

[0:34:05] Planner Chadwick (probable): So that we'd be looking at extending that

[0:34:08] Planner Chadwick (probable): and implementing it.

[0:34:09] Planner Chadwick (probable): um there's another program area uh for maine that i'm calling alternative housing and that's

[0:34:17] Planner Chadwick (probable): looking at alternative types of housing in alternative locations so the alternative types

[0:34:23] Planner Chadwick (probable): is like again looking at um you know tiny homes um different arrangements um on denman i think

[0:34:30] Planner Chadwick (probable): this is going to be an important one for them because they already have existing circumstances

[0:34:35] Planner Chadwick (probable): circumstances where they have you know sleeping houses um and um you know one building with a

[0:34:41] Planner Chadwick (probable): kitchen and bathroom kind of scenario so um that's looking at kind of you know how can we legalize

[0:34:47] Planner Chadwick (probable): those things those kinds of arrangements that's the alternative the alternative location is looking

[0:34:52] Planner Chadwick (probable): at areas um other land designations where you could have residential like for example um community

[0:34:59] Planner Chadwick (probable): community service is an area that is a designation for Maine and that's and so that would be like

[0:35:06] Planner Chadwick (probable): allowing dwellings you know over the health center or the fire hall or that sort of thing

[0:35:12] Planner Chadwick (probable): there's another bucket here that I'm calling not-for-profit affordable rental and ownership

[0:35:17] Planner Chadwick (probable): so that's that's helping support non-profits so it's both with process we've heard a lot

[0:35:25] Planner Chadwick (probable): We've heard a lot about the challenges with the not-for-profit organizations that have been trying to do rezonings, have found the process very challenging.

[0:35:41] Planner Chadwick (probable): We've identified ways to streamline that process, and that's actually something that's happening at the trust-wide level, is looking at improving some of that process.

[0:35:53] Planner Chadwick (probable): So that would fall under this. On Maine, they're looking at rezoning land for subdivision that isn't currently allowed to be subdivided in return for donations of land to nonprofits.

[0:36:06] Planner Chadwick (probable): We've developed a relationship with Habitat for Humanity, so that's going to be an opportunity there.

[0:36:11] Planner Chadwick (probable): And then this fifth one, this is one that is, the CRD is actually developing as part of their, they've actually got a housing plan for the Southern Gulf Islands, and this is one of their actions is this accessory dwelling unit incentive program.

[0:36:33] Planner Chadwick (probable): And so this is really, this is actually a critical part of the discussion for you as well, is that CRD already has a program, they're going to have, well, they're already developing a program, they're going to have to expedite the development of their program so that they can take the money that we receive from CMHC to be able to support the islands.

[0:36:58] Planner Chadwick (probable): And the challenge with the way that the Islands Trust has been set up is that, you know, we don't provide services, hence we don't have the ability to give money directly to nonprofits, it has to move through, or private landowners, it has to be moved through another government agency.

[0:37:23] Planner Chadwick (probable): Now, we are looking into that more detail, but that's our, that's always been what we've understood it to be. In this case, we, you know, we're starting to like sort of question, well, is it? So we are going to dig into that, but we are sort of 80% sure, and this is, you know, involving a number of folks in the organization, that that's the case.

[0:37:43] Planner Chadwick (probable): and so we will have to be moving that money through another government agency. And in the

[0:37:49] Planner Chadwick (probable): CID it'll be easier. It'll still be a challenge because they still have to develop this program.

[0:37:53] Planner Chadwick (probable): So we don't know, we haven't had any discussion with the regional district of Nanaimo yet,

[0:38:00] Planner Chadwick (probable): and so this is where the, you know, your elected person representative would need to be involved.

[0:38:09] Planner Chadwick (probable): involved um you need to get that person on side and um and and then there would need to be some

[0:38:15] Planner Chadwick (probable): exploration with staff um you know staff would would take on that to to to connect with staff

[0:38:21] Planner Chadwick (probable): to see if there's any you know if there are any programs um and if that's a possibility

[0:38:28] Planner Chadwick (probable): otherwise there would have to be discussion i think with the province like i mean if you were

[0:38:32] Planner Chadwick (probable): to get a lot of funding and you want to move it through another agency that can provide funding

[0:38:37] Planner Chadwick (probable): to to um other you know private landowners or non-profits then there would have to be

[0:38:43] Planner Chadwick (probable): potentially discussion with the province about that so that takes time and that's important

[0:38:49] Planner Chadwick (probable): to consider in this whole scenario um i'm um the other so let me look now i'll let you have a look

[0:39:00] Planner Chadwick (probable): at what your scenario would look like to sort of expedite a process for gabriela that considers

[0:39:07] Planner Chadwick (probable): is the steps that we've seen to be important in the development of an action plan so um by the

[0:39:16] Planner Chadwick (probable): middle of this week uh you know by the you know essentially and we've we sort of set this up for

[0:39:21] Planner Chadwick (probable): conversations with other ltcs that that might be interested so there's some generic timelines in

[0:39:26] Planner Chadwick (probable): here but basically by the middle of may you need to know we need staff need to know that we're

[0:39:30] Planner Chadwick (probable): doing this so we need to have direction from it from the ltc um and it's not just having direction

[0:39:38] Planner Chadwick (probable): so there's a lot of staff considerations and we've had lots of discussion about this and so we can

[0:39:45] Planner Chadwick (probable): we know that we can only do salt spring is going to be doing the salt spring staff are focused on

[0:39:50] Planner Chadwick (probable): that um maine is moving forward um and you know there's the potential for another one but it's

[0:39:58] Planner Chadwick (probable): going to be it's going to be a drawn staff time because um just because of the concentrated

[0:40:03] Planner Chadwick (probable): framework so it would require for um gabriela that the background report get written

[0:40:10] Planner Chadwick (probable): and an action plan drafted based on that background report already by june 8th um

[0:40:18] Planner Chadwick (probable): and that by june june 11th and that would provide then there would be some opportunity possibly for

[0:40:25] Planner Chadwick (probable): APC discussion or engagement potentially or a community at that point potentially

[0:40:35] Planner Chadwick (probable): that's all and also just considering that's all staff time too then the you'd have to be prepared

[0:40:43] Planner Chadwick (probable): to endorse an action plan by your July meeting so that an application could be submitted before

[0:40:50] Planner Chadwick (probable): before the end of August or by the beginning of August.

[0:40:53] Planner Chadwick (probable): So it would be a quick turnaround there

[0:40:57] Planner Chadwick (probable): for that action plan to be

[0:40:59] Planner Chadwick (probable): or for the application to be submitted.

[0:41:02] Planner Chadwick (probable): And then after that, the rest of the process,

[0:41:07] Planner Chadwick (probable): you know, there's not a particular,

[0:41:09] Planner Chadwick (probable): you know, it would be useful.

[0:41:11] Planner Chadwick (probable): Yeah, I mean, in terms of our regular process,

[0:41:16] Planner Chadwick (probable): you would need to know what you're gonna do.

[0:41:18] Planner Chadwick (probable): You'd have to have an idea

[0:41:19] Planner Chadwick (probable): of what you're going to do next year and if you're going to move forward with housing then

[0:41:26] Planner Chadwick (probable): we'd have to develop a business case to identify what priorities for the next year with would be

[0:41:31] Planner Chadwick (probable): because if you don't get the funding um then you're going to need to know what you're going

[0:41:35] Planner Chadwick (probable): to ask for um in the next fiscal so it's it's a it's a lot of work in a short period of time

[0:41:43] Planner Chadwick (probable): By September is when the CMHC will make their decision, and that's the point at which the LTC will have to make their final decision.

[0:41:55] Planner Chadwick (probable): Their final decision would be whether they move forward,

[0:42:01] Planner Chadwick (probable): um which means that if you move forward you are basically um committing yourself to

[0:42:11] Planner Chadwick (probable): a program that's going to last the duration of your term and that's the implementation of that

[0:42:18] Planner Chadwick (probable): action plan um and so i i did put like the two main considerations here are staff resources

[0:42:27] Planner Chadwick (probable): And so, you know, one of the impacts will be that the Denman housing project they've decided that they're not going to go for an expedited process they have a housing, housing project but they're going to move at a slower pace.

[0:42:46] Planner Chadwick (probable): they on the currently they're um you know we would be starting theirs with their discussion paper

[0:42:53] Planner Chadwick (probable): ready in june but if if um if gabriela decides they want to expedite their process there's

[0:43:01] Planner Chadwick (probable): really only one that there's only really staff resources to do one of those um those reports by

[0:43:09] Planner Chadwick (probable): by June, and so it means that the Denman project

[0:43:13] Planner Chadwick (probable): would need to be delayed.

[0:43:15] Planner Chadwick (probable): The other consideration, as I'd mentioned before,

[0:43:18] Planner Chadwick (probable): is that if you do receive the funding,

[0:43:21] Planner Chadwick (probable): then you're committing to housing as your priority

[0:43:26] Planner Chadwick (probable): for the, and you know, I mean, this is,

[0:43:29] Planner Chadwick (probable): it's a chunk of your OCP, it is a chunk of your OCP review.

[0:43:33] Planner Chadwick (probable): you it it it and it will you know it will consider the you know a primary uh focus is understanding

[0:43:41] Planner Chadwick (probable): you know your suitable land piece so it does it does hit some of those other pieces but um you're

[0:43:49] Planner Chadwick (probable): essentially committing to the actions in the action plan for the duration of your term because

[0:43:53] Planner Chadwick (probable): the cmhc funding program um goes until uh 2027 so by september 2027 that's the that's the end date

[0:44:01] Planner Chadwick (probable): um and there's reporting periods for staff so um you know staff have um reporting periods annually

[0:44:09] Planner Chadwick (probable): that that that takes um that takes an amount of staff time um and just keeping on track and

[0:44:17] Planner Chadwick (probable): ensuring that the the program is moving i mean if yeah so i mean essentially that's what you're

[0:44:23] Planner Chadwick (probable): that would that's what you'll be committing for too so those are the um yeah so that's that's

[0:44:29] Planner Chadwick (probable): basically you know just trying to lay out kind of what the options are for you um i welcome any

[0:44:37] Planner Chadwick (probable): questions you might have at this point and

[0:44:40] Voice 5: if i could just jump in for a brief moment um with the

[0:44:44] Voice 5: direction i just wanted to reiterate we would take that direction and and flag it with our director

[0:44:52] Voice 5: as well because we do have to sit back and look at the resources that we have available for all of

[0:44:57] Voice 5: our projects and and what Narissa as one of the regional planning team members is working on

[0:45:04] Voice 5: so we still have to take this back and think about it with all the other projects considered so

[0:45:09] Voice 5: the direction we get from you today will be great but it's one piece in confirming if we can still

[0:45:17] Voice 5: proceed with with this approach

[0:45:19] Voice 7: if the expedite approach is desired okay complex

[0:45:31] Voice 3: topic

[0:45:34] Voice 3: uh trustees what are you thinking trustee yates um

[0:45:39] Voice 8: a quick question for the planners

[0:45:43] Voice 8: narissa you probably know this other than salt spring and maine are any of the other

[0:45:50] Voice 8: local trust committees um asking to be included with this housing accelerator fund

[0:45:56] Voice 8: um

[0:45:58] Planner Chadwick (probable): no we haven't had any others um you know kind of approach staff and and engage in any

[0:46:04] Planner Chadwick (probable): any discussion about it to date and then

[0:46:08] Voice 8: just a couple of just quick comments right off the top

[0:46:11] Voice 8: um i i know at the last ltc meeting i did make a motion to ask for staff to look into

[0:46:22] Voice 8: how much groundwater research is available right now uh what more we need to do in order to

[0:46:30] Voice 8: to, because for me, that's a total basis for working on an updated OCP is we start with

[0:46:37] Voice 8: groundwater. And I know we're going to do that. So I love that this fund could possibly provide

[0:46:46] Voice 8: money to do that. But I also am worried that this accelerator fund, it ties that kind of

[0:46:55] Voice 8: assistance to targets that may be well beyond what we can provide, partly because it sounds

[0:47:06] Voice 8: to me like we'd have to drop really important items like working on development permit areas,

[0:47:12] Voice 8: like working on our development, like our DAI bylaw, although that's separate from the

[0:47:20] Voice 8: the OCP review. But it sounds like the minimum requirements, because I did read this very

[0:47:25] Voice 8: carefully, the minimum requirements, we have to have a minimum of five initiatives in our action

[0:47:33] Voice 8: plan. But the one that I'm concerned about is we have to commit to a housing supply growth target

[0:47:41] Voice 8: that increases the average annual rate of growth by at least 10%. And I just don't know how we can

[0:47:51] Voice 8: we can commit to that if if we i just don't know how we can commit to that um it's certainly never

[0:47:59] Voice 8: in the history of the islands trust been a top priority is to commit to increasing you know

[0:48:06] Voice 8: density um in a certain timeline in a certain way so yeah and the other one that concerns me

[0:48:15] Voice 8: is that i'm not quite sure whether we can provide a an updated housing needs assessment i think we

[0:48:21] Voice 8: we probably can. So that one is not so much of a concern. I guess my overall concern is that this

[0:48:29] Voice 8: is completely funding driven, like this is, this is a process that's driven by the funder. And it's

[0:48:36] Voice 8: a good one. I mean, I just think it's amazing that we finally have a national housing strategy,

[0:48:42] Voice 8: at least partly. That's extremely important for this. But, you know, if we hadn't already

[0:48:51] Voice 8: started our OCP process I maybe wouldn't be quite as concerned that this is totally funding driven

[0:48:58] Voice 8: and not community driven so I'll just leave my comments there because you know I I see lots of

[0:49:04] Voice 8: positives with this and a few negatives right

[0:49:08] Trustee Luckham: so I think there were some questions in that that were

[0:49:10] Trustee Luckham: need for clarity and so let's just go to Nerissa and then we'll come to uh just to Elliot um yeah

[0:49:16] Planner Chadwick (probable): Yeah, I just wanted to provide some clarity on the growth, the growth rate requirement, because it was really confusing to understand.

[0:49:27] Planner Chadwick (probable): And so I had to get my head into it a few times.

[0:49:29] Planner Chadwick (probable): I had to get the CMHC staff person to really walk me through it.

[0:49:35] Planner Chadwick (probable): And so this is how I understand it, is that so you have to have a minimum of 1.1% increase.

[0:49:43] Planner Chadwick (probable): So, for Main Island, so Main Island has had an increase of 6% over the last, from 2016 to 2021.

[0:49:57] Planner Chadwick (probable): And so, that breaks down to an increase of 1.25% annually.

[0:50:05] Planner Chadwick (probable): annually so they're meeting the minimum of 1.1 percent just with like so if the natural

[0:50:14] Planner Chadwick (probable): if if if if the increase in dwellings it increases at a as a rate similar to what it did in the

[0:50:22] Planner Chadwick (probable): previous years then they're meeting that target and the and that rate of increase is about 15

[0:50:28] Planner Chadwick (probable): units annually based on their total dwelling number. So it would be a 10% increase on that

[0:50:39] Planner Chadwick (probable): 1.25. So a 10% increase on that 1.25 would be, you know, two, about two additional units

[0:50:53] Planner Chadwick (probable): to meet that 10 increase on the one to 1.25 um um and make sort of 10 so it's it's it's hard to

[0:51:05] Planner Chadwick (probable): kind of get your head around but that's kind of so what they say is like for and you get points

[0:51:09] Planner Chadwick (probable): you get more points on the more you know more the the higher percent of an increase you are over

[0:51:15] Planner Chadwick (probable): your natural uh um growth of growth and dwellings and so as they say like smaller communities with

[0:51:22] Planner Chadwick (probable): smaller generally smaller um um numbers of of units annually can actually reach that reach

[0:51:32] Planner Chadwick (probable): like much higher percentages because you just have to add another five units and then you're

[0:51:37] Planner Chadwick (probable): already up into uh you know whatever that is like 30 increase over 15 right so i mean my math is not

[0:51:44] Planner Chadwick (probable): the best that's why i'm a planner not a statistician but so

[0:51:49] Voice 5: yeah if i could just jump in so uh trustee

[0:51:53] Voice 5: Yates uh through the chair what I heard is you're wondering if that number is a concern for the

[0:52:00] Voice 5: Gabriela community to commit to in understanding what that what how many units need to come on

[0:52:06] Voice 5: board and how many we're committing to and how that fits into what the community um uptake is

[0:52:13] Voice 5: and exactly take is so Nerissa um sort of at this high level without you know really going into it

[0:52:20] Voice 5: because i know you haven't we haven't had the chance to do and you know an analysis it's what

[0:52:27] Voice 5: would you be able to share in terms of the number of units that could be for gabriella or is that

[0:52:33] Voice 5: because i feel like that's

[0:52:34] Voice 7: a little bit of

[0:52:34] Voice 5: detail but yeah maybe

[0:52:36] Planner Chadwick (probable): i haven't gone there yet that's

[0:52:37] Voice 5: something to flag is um what does that look like so that might be some information we would need

[0:52:42] Voice 5: to bring back to

[0:52:44] Planner Chadwick (probable): have a look at yeah yeah like i said i have not looked at the data the data for

[0:52:48] Planner Chadwick (probable): Gabriel that yet so so

[0:52:50] Trustee Luckham: can I ask a question that might help provide some clarity because

[0:52:54] Trustee Luckham: though I'm reading between the lines on this and that this is called an accelerator fund to start

[0:52:59] Trustee Luckham: with which is an interesting name and then are we we're probably not actually talking about an

[0:53:05] Trustee Luckham: increase in the density of any given area what we're talking about is accelerating the

[0:53:12] Trustee Luckham: accelerating the construction of that those homes within that existing density of the community

[0:53:17] Trustee Luckham: already has identified because the ellen's trust isn't any different than any other place to have

[0:53:21] Trustee Luckham: growth strategies they said that the increase is going to be five percent uh maximum density

[0:53:28] Trustee Luckham: increase but we're not talking about a density increase we're just talking about accelerating

[0:53:31] Trustee Luckham: the rate of construction of the available density is that right um

[0:53:36] Planner Chadwick (probable): to a certain extent so the program

[0:53:38] Planner Chadwick (probable): is all about creating the potential for more growth right so so and also like we should talk

[0:53:45] Planner Chadwick (probable): about density and intensity right so because secondary suites for example aren't an additional

[0:53:50] Planner Chadwick (probable): density but they're an additional intensity of of land use right so um it's really it's about

[0:53:57] Planner Chadwick (probable): creating additional potential for more growth so again in the main case it's it's about extending

[0:54:05] Planner Chadwick (probable): you know like extending their secondary suites legislation or regulation to other areas on the

[0:54:11] Planner Chadwick (probable): the island for example um just creating the ability for more options for housing doesn't

[0:54:17] Planner Chadwick (probable): necessarily mean that that housing is going to be built so you may be creating the potential for

[0:54:24] Planner Chadwick (probable): another 500 units because you've said you've now said that you know um you can have secondary

[0:54:32] Planner Chadwick (probable): suites in in i don't know again i haven't looked at the gabriola bios yet so you know maybe it's

[0:54:38] Planner Chadwick (probable): about saying you can have secondary suites in areas you didn't weren't able to have before or

[0:54:42] Planner Chadwick (probable): you're allowed to have an additional cottage um on a smaller on on on on smaller lots right so that

[0:54:48] Planner Chadwick (probable): that would be that would be the land use program essentially that's creating the possibility

[0:54:56] Planner Chadwick (probable): for additional uh units and again i think in the case of all the islands we're what we're talking

[0:55:03] Planner Chadwick (probable): about here is is really about creating those units that are going to be more affordable or you know

[0:55:09] Planner Chadwick (probable): they are going to be the rental we're about it's about increasing or even creating a rental um um

[0:55:18] Planner Chadwick (probable): potentials uh or you know maybe it could be about um um seniors housing so it's not necessarily

[0:55:26] Planner Chadwick (probable): about uh so there's two pieces right there's the the actual creating the ability to have those

[0:55:32] Planner Chadwick (probable): those options and then it's the the funding is like how do you support the actual building

[0:55:37] Planner Chadwick (probable): of the options that that either currently exist or or are created through the program

[0:55:44] Planner Chadwick (probable): okay

[0:55:49] Voice 7: thank you uh trustee elliott um thank you chair and yeah thank

[0:55:57] Trustee Elliott: you for letting me bring

[0:55:58] Trustee Elliott: this forward um and i'll try not to do this too too often i just couldn't give up the opportunity

[0:56:05] Trustee Elliott: with everything that I'd learned at the Housing Summit

[0:56:08] Trustee Elliott: and with all the talk that I've heard for years

[0:56:13] Trustee Elliott: about how local governments struggle

[0:56:16] Trustee Elliott: to meet the needs of their communities

[0:56:19] Trustee Elliott: because the federal and provincial governments

[0:56:21] Trustee Elliott: got out of partnerships in the mid-90s.

[0:56:26] Trustee Elliott: So this was the whole conversation.

[0:56:28] Trustee Elliott: And the question before us today is not,

[0:56:32] Trustee Elliott: is there a need?

[0:56:33] Trustee Elliott: There is a need.

[0:56:34] Trustee Elliott: need um i'm not going to go through my letter which is sort of lays out why i personally

[0:56:42] Trustee Elliott: um believe there's a need and my community members um tell

[0:56:46] Voice 1: me all the

[0:56:47] Trustee Elliott: time about the need

[0:56:48] Trustee Elliott: but how we i had to try um because we've been talking about the lack of funding for so long

[0:56:57] Trustee Elliott: and so this is the first time that the federal and provincial government have said they're willing

[0:57:01] Trustee Elliott: to partner with local governments to say what do you want to see in your communities and so it is

[0:57:07] Trustee Elliott: about island specific solutions for housing to me it's about what is our missing middle

[0:57:13] Trustee Elliott: and that's the kind of growth that I think is needed it's not wholesale growth of the type of

[0:57:23] Trustee Elliott: housing we already have single detached family homes 93 that is that's the stats on on what we

[0:57:32] Trustee Elliott: have on gabriela is single detached family homes and they're attached to land that is going only

[0:57:38] Trustee Elliott: up in price because everybody wants to move to bc and everyone wants to retire here so we're just

[0:57:44] Trustee Elliott: going to begin to see the trend of the lack of access to housing options for um not just lower

[0:57:51] Trustee Elliott: lower income, but middle income people. So I had to bring this forward to you.

[0:57:56] Trustee Elliott: I don't want to put stress on this LTC or our planners and staff to do something that's

[0:58:03] Trustee Elliott: impossible. And

[0:58:04] Voice 1: so I'm not

[0:58:04] Trustee Elliott: going to push for this at the expense of all else, but I want to raise

[0:58:09] Trustee Elliott: the conversation that we have been talking about, just like Denman, just like Maine, and we've been

[0:58:18] Trustee Elliott: working on since 2010. So for the last two terms, we have had a housing options major project funded

[0:58:27] Trustee Elliott: through the LTC. The last term I was on the Housing Advisory Planning Commission, we produced this

[0:58:32] Trustee Elliott: amazing report with 26 recommendations. Only one of them was turned into an action item

[0:58:39] Trustee Elliott: by the last LTC to promote the density donation program. Nobody has used that program in 20 years.

[0:58:47] Trustee Elliott: it's not successful hardly anyone is building accessory dwelling units or cottages for rentals

[0:58:54] Trustee Elliott: on five acre properties that was a tactic that was employed in 2016 i think so that could have

[0:59:02] Trustee Elliott: been 600 units so the policies that we have don't work and yet we did a project the housing options

[0:59:08] Trustee Elliott: and impacts review project to explore other options and also the impacts of not taking action

[0:59:15] Trustee Elliott: what are the impacts on our groundwater if we continue to privilege and prioritize single

[0:59:21] Trustee Elliott: family dwellings if we don't change the scheme of planning it is degrading the environment

[0:59:27] Trustee Elliott: that's what we're seeing and people are hurting because we see trees cutting down we don't have

[0:59:33] Trustee Elliott: development permit areas for for sensitive ecosystems and we absolutely need that we

[0:59:39] Trustee Elliott: We desperately needed a comprehensive OCP review.

[0:59:43] Trustee Elliott: But my argument today is the work has actually been done.

[0:59:46] Trustee Elliott: The data is there.

[0:59:48] Trustee Elliott: The community input has been gathered.

[0:59:51] Trustee Elliott: The findings have been reported.

[0:59:54] Trustee Elliott: The recommendations have been made.

[0:59:56] Trustee Elliott: And then we stalled out halfway through that process.

[1:00:00] Trustee Elliott: project charter on creating OCP and LNB amendments.

[1:00:04] Trustee Elliott: So all I'm asking is not all I'm asking, I'm asking a lot, you know,

[1:00:09] Trustee Elliott: and this is,

[1:00:09] Trustee Elliott: it's sort of not fair to have this conversation without the staff report and

[1:00:14] Trustee Elliott: the discussion. And it's totally unfair to,

[1:00:17] Trustee Elliott: to land this on you Narissa and say that, you know,

[1:00:21] Trustee Elliott: please come up with a strategy because we've been talking about this for

[1:00:24] Trustee Elliott: years and you're not familiar with this context. So it's,

[1:00:29] Trustee Elliott: It's a conversation. What I'm asking, I guess, is whether this LTC believes there's enough substantive research and reporting that was done through the housing options and impacts review projects, phase one and phase two, right?

[1:00:49] Trustee Elliott: Right. So we had phase one in 2015, 16, 17 and 18. Phase two was the last term.

[1:00:55] Trustee Elliott: Whether that, which could have resulted in OCP and LUB amendments, but was rolled into our future OCP review, should be finished as the major project, because it was

[1:01:10] Trustee Elliott: essentially started and never finished.

[1:01:12] Trustee Elliott: And now we have an opportunity with government funding, real money, to accelerate the type of housing we do desperately need.

[1:01:23] Trustee Elliott: It's not about growth of all types of housing.

[1:01:26] Trustee Elliott: I am, we are already seeing that.

[1:01:29] Trustee Elliott: The market drives that.

[1:01:30] Trustee Elliott: There's no worry that that growth is going to continue.

[1:01:33] Trustee Elliott: What we need, how do we support landowners who have cottages on lots that they can't rent out?

[1:01:41] Trustee Elliott: that they want to bring up to code perhaps and that could be a partnership program through the

[1:01:45] Trustee Elliott: RDN how can we support small detached very eco-friendly modular houses and have them

[1:01:54] Trustee Elliott: on appropriately serviced areas where they are appropriate there's groundwater there's rainwater

[1:02:02] Trustee Elliott: harvesting so I'm not going to go through the full report I wrote you a letter and it was suggested

[1:02:07] Trustee Elliott: that i include it for the minutes of the meeting um i apologize that you didn't have time to read

[1:02:13] Trustee Elliott: it chair luckham before the meeting started but i guess the the thrust of my argument is

[1:02:19] Trustee Elliott: do we feel there's enough community support and interest in changing tax actually going back to

[1:02:30] Trustee Elliott: our original tack for the last two terms which is to address the shortage of housing on gabriola

[1:02:35] Trustee Elliott: in the context of protecting biodiversity and groundwater

[1:02:40] Trustee Elliott: and enhancing environmental protection

[1:02:42] Trustee Elliott: and actually finish that project because it was never finished.

[1:02:47] Trustee Elliott: And it could result in a generational change in the next four years.

[1:02:54] Trustee Elliott: If we don't take advantage, maybe there's another funding opportunity.

[1:02:57] Trustee Elliott: And that's what maybe I'll turn to you, Narissa, and say,

[1:03:00] Trustee Elliott: is this the only one?

[1:03:01] Trustee Elliott: Is this the only time that we might be ready for that?

[1:03:05] Trustee Elliott: Is it possible to develop an action plan that's a part of our OCP review project that would situate us to be in a good position in two years to actually make some of that happen?

[1:03:20] Trustee Elliott: Do you think from what you're hearing that this

[1:03:24] Voice 7: is the only

[1:03:24] Trustee Elliott: opportunity or is

[1:03:27] Voice 7: there something potentially down the road?

[1:03:29] Voice 7: Through

[1:03:33] Planner Chadwick (probable): the chair? I can answer that question. Or I can give my best answer. It's not necessarily an absolute answer. So, and I mean, really, it's about giving, like, provide my impressions, because I don't have an answer.

[1:03:49] Planner Chadwick (probable): And neither do the staff working on that particular program, that accelerator program, they don't have an answer.

[1:03:58] Planner Chadwick (probable): When we ask them, you know, do you know if there's going to be another intake, they don't know.

[1:04:04] Planner Chadwick (probable): I've talked to provincial staff, you know, there's another program that just came out recently that's looking at compact communities.

[1:04:15] Planner Chadwick (probable): you know there will be again this is my impression and my impression is based on my

[1:04:21] Planner Chadwick (probable): experience working with the province for um i don't know 15 plus years um is that um you know

[1:04:31] Planner Chadwick (probable): the best answer i can give is maybe because what happens is like right now and and and probably um

[1:04:40] Planner Chadwick (probable): Because right now, housing is a key focus. The best thing that a local government can do is be ready to be able to take advantage of whatever may come. And being ready means knowing where you'll put the money, right?

[1:05:02] Planner Chadwick (probable): Right. So having an action plan and also doing the work to be able to take advantage of the money when it comes.

[1:05:10] Planner Chadwick (probable): Right. So if you have an action plan, it really puts you in that position politically and just from a practical perspective to be able to when the funding comes up to be able to say to know, oh, we can use that.

[1:05:27] Planner Chadwick (probable): Like we know how we can use that funding. Right.

[1:05:29] Planner Chadwick (probable): Right. So in the case of the freshwater sustainability strategy, we were able to tap into some funding for the actual development of that strategy.

[1:05:42] Planner Chadwick (probable): And that having that strategy now enables us to like when and there will consistently we know that there are consistently going to be because there was announcement that a large amount of funding over a period of years was going to be was going to be provided.

[1:05:59] Planner Chadwick (probable): So now we have that strategy. Now we know where we can, like what our priorities are.

[1:06:05] Planner Chadwick (probable): And so that enables us to be able to know when the announcements are made, how we can use that money.

[1:06:11] Planner Chadwick (probable): So, you know, and so at the LTC level, it's the same sort of thing, right?

[1:06:17] Planner Chadwick (probable): Like just having that plan that could potentially inform other LTCs into the future as well.

[1:06:26] Planner Chadwick (probable): so it's it's it's it's a useful place to go um whether whether there'll be money i don't know

[1:06:33] Planner Chadwick (probable): because who knows that there might be some dramatic climate um event that affects everyone

[1:06:39] Planner Chadwick (probable): and suddenly the funding is is is um you know focused on something else like you know building

[1:06:46] Planner Chadwick (probable): building green infrastructure because everything's crumbled or something like that you know i mean

[1:06:50] Planner Chadwick (probable): we just can't anticipate what's going to happen but i mean on the given the momentum that's

[1:06:57] Planner Chadwick (probable): happening now i can't see that i mean it's hard it's hard to see that that momentum will shift

[1:07:02] Planner Chadwick (probable): but you know we don't know so but but it's good to be ready and it's also good to

[1:07:08] Planner Chadwick (probable): and being ready also means that you're also focusing um you're focusing your own um decision

[1:07:16] Planner Chadwick (probable): if i

[1:07:20] Voice 7: if i may jump in through the

[1:07:23] Voice 5: chair uh

[1:07:25] Voice 3: yeah yeah sorry

[1:07:26] Trustee Luckham: uh renee i'm still getting used to

[1:07:29] Trustee Luckham: your voice so go ahead that's

[1:07:30] Voice 5: all right thank you so through the chair to reiterate um what

[1:07:35] Voice 5: planner chadwick has said um and i'm also reflecting in terms of what the trustees are

[1:07:40] Voice 5: are here discussing and having to think about so some considerations

[1:07:44] Voice 5: for some potential thought is I wanted to share you could decide to proceed along the same path

[1:07:57] Voice 5: of your OCP project and include housing as part of that scope and include this groundwater analysis

[1:08:05] Voice 5: as well. You could also decide to give direction with a housing focus in mind for future projects

[1:08:15] Voice 5: and and perhaps this year's major project to complete some of these housing pieces

[1:08:20] Voice 5: um you may decide that's something for next year's major project to get a housing action plan done

[1:08:29] Voice 5: and um and go from there so to situate the ltc in a spot that's ready so um i think there's a couple

[1:08:38] Voice 5: points of discussion here nurse is raising her hand so yeah go ahead and jump in

[1:08:43] Planner Chadwick (probable): yeah i mean i

[1:08:43] Planner Chadwick (probable): I would add another option would be that you could also choose to make housing the OCP priority for a period of time.

[1:08:59] Planner Chadwick (probable): And so you could potentially make that the priority and then maybe the action plan development as your priority and then move to the rest of the development of the OCP.

[1:09:14] Planner Chadwick (probable): So that's also another option.

[1:09:18] Voice 3: Yeah. Trustee Elliott.

[1:09:20] Trustee Elliott: Question. Could another option be a growth management strategy because that could include groundwater mapping and protection analysis because that predicates how growth is determined and managed?

[1:09:39] Trustee Elliott: And so I think that was one of the main recommendations coming out because we don't have a growth management strategy.

[1:09:46] Trustee Elliott: we don't we don't proactively plan for growth it just happens you know lots were divided there's

[1:09:51] Trustee Elliott: certain size and people buy them so growth management management strap would be to curtail

[1:09:57] Trustee Elliott: the negative impacts of unmanaged growth and could that be a short-term project that could

[1:10:02] Trustee Elliott: still be part of the ocp review i would

[1:10:07] Planner Chadwick (probable): say that is your ocp review yeah

[1:10:10] Voice 7: um

[1:10:11] Planner Chadwick (probable): and i i would say your

[1:10:13] Planner Chadwick (probable): growth management strategy is i mean the ocp review i mean will identify those pieces that

[1:10:23] Planner Chadwick (probable): are then landed into the into the ocp right so the process the process is is the same as development

[1:10:32] Planner Chadwick (probable): of an of your uh the process you move through it's just it's a it's a um it's a communications

[1:10:40] Planner Chadwick (probable): piece which is you know we talked about at rpc yesterday renee um

[1:10:46] Voice 5: also i think within that we

[1:10:50] Voice 5: would i i would suggest that the planners go back and and scope out if that's a direction scope out

[1:10:56] Voice 5: that idea a growth management strategy is a different project than an ocp update um because

[1:11:05] Voice 5: because it has a slightly different focus and desire and that can absolutely and should be

[1:11:12] Voice 5: consistent with your OCP and your community's goals. But it takes community's goals one step

[1:11:17] Voice 5: further and says, what does that growth look like? Thinking about all these factors. So I guess what

[1:11:25] Voice 5: I'm flagging is they're two projects. They're two major projects.

[1:11:31] Planner Chadwick (probable): You have to develop a strategy

[1:11:33] Planner Chadwick (probable): outside of the OCP process is like, yeah, it would be, it would be another document. But the process, yeah, the process of developing your OCP, you will get at those, those strategic items, I guess, is where I always come from.

[1:11:52] Trustee Luckham: So, I have a question, but I want to see if Trustee Yates has anything else to ask or add to the conversation.

[1:11:59] Trustee Luckham: I

[1:11:59] Voice 8: do. I'm always as excited as I am about this, you know, as part of a national housing strategy, I'm always wary of tied aid. I'm always wary of something that a funder directs, instead of a community.

[1:12:22] Voice 8: However, this is, I mean, if this money can actually be used to start the OCP process

[1:12:32] Voice 7: in a way that we

[1:12:39] Voice 8: would do it as a community ourselves and look at environmental concerns all along the way, I'd probably be okay with it.

[1:12:50] Voice 8: I am I'm concerned that if we commit to this, it's a huge, a lot of work for the staff to make those timelines and those deadlines.

[1:13:01] Voice 8: And I'm worried that it might take away staff time from from other work that we know must be done for the OCP review, but also other work that we must that must be done just with our regular work program.

[1:13:17] Voice 8: so i'm i'm just worried about that just put it right up front there um but there is no doubt

[1:13:24] Voice 8: that a major part of rocp review is of course a housing housing strategy so that part is good

[1:13:32] Voice 8: really good yeah i don't know what else to

[1:13:37] Voice 7: say at this point there was a great sorry just in

[1:13:45] Trustee Elliott: response to that there was a great quote yesterday i think it was uh planner chadwick he said um

[1:13:49] Trustee Elliott: it's really about what to build and where to build and it's really hard to think about building and

[1:13:57] Trustee Elliott: increasing density I don't want that you know I

[1:14:00] Trustee Elliott: want our forests and and groundwater protected

[1:14:02] Trustee Elliott: absolutely but we need to make decisions in order to focus any new construction and building in

[1:14:12] Trustee Elliott: in areas where it's appropriate.

[1:14:15] Trustee Elliott: That's where I think the LTC and the Islands Trust mandate

[1:14:19] Trustee Elliott: comes into alignment with a potential funding stream

[1:14:22] Trustee Elliott: because it's, I literally heard at two different conferences,

[1:14:26] Trustee Elliott: you could come with a half-baked plan.

[1:14:29] Trustee Elliott: And within the four years, if that one strategy in your plan

[1:14:33] Trustee Elliott: is not resulting in the kind of meeting your housing targets,

[1:14:37] Trustee Elliott: but you can shift it to this other one.

[1:14:39] Trustee Elliott: And correct me if I'm wrong, Marissa,

[1:14:41] Trustee Elliott: because your information might be more updated but they're looking for what does your community

[1:14:47] Trustee Elliott: want to see in terms of housing and so i totally agree with you susan that it has to be grounded

[1:14:54] Trustee Elliott: in community it has to be based and it has to be focused through the mandate of the islands trust

[1:14:59] Trustee Elliott: there's no doubt um i would just suggest that we have done the research to actually find out what

[1:15:05] Trustee Elliott: the community wants what the appetite is but there's seems to be quite a bit of wiggle room

[1:15:11] Trustee Elliott: with you don't necessarily have to have the strategy that's going to result in x amount of

[1:15:19] Trustee Elliott: units you're moving in that direction and you can kind of shift things along the way i but i could

[1:15:25] Trustee Elliott: be wrong go ahead

[1:15:26] Trustee Elliott: um

[1:15:27] Planner Chadwick (probable): yeah i can provide some information there so um you are right actually

[1:15:31] Planner Chadwick (probable): trust you to Elliot that's the way I understand it as well um because if you you get 70 you

[1:15:38] Planner Chadwick (probable): basically annually you need to identify that you're making the steps that you've identified

[1:15:43] Planner Chadwick (probable): in your action plan so you are doing the you you know you're doing your zoning to allow whatever

[1:15:50] Planner Chadwick (probable): additional um to allow that additional possibility of growth you you basically get 75 percent of

[1:16:00] Planner Chadwick (probable): your funding regardless of whether you meet your targets you get the final 25 if you've met your

[1:16:07] Planner Chadwick (probable): targets so i've i have asked that question over don't forget really yeah so so it's almost like

[1:16:16] Voice 5: free money

[1:16:17] Trustee Elliott: so

[1:16:20] Voice 5: if i if i can clarify that narissa part of this expedited process will be um to have

[1:16:28] Voice 5: needs assessment done um to have a an action plan endorsed um and to have to in order to hit that

[1:16:38] Voice 5: funding application that could come up in is it june it

[1:16:44] Planner Chadwick (probable): opens the funding um window opens in june

[1:16:47] Planner Chadwick (probable): and they've said it's it's june to august we don't know the exact timing the we're based on

[1:16:54] Planner Chadwick (probable): staff holidays etc the um the action the application will have to be in at the beginning

[1:17:01] Planner Chadwick (probable): of august so

[1:17:03] Voice 5: there's two bigger pieces there that need to be complete for there's

[1:17:08] Planner Chadwick (probable): two pieces well

[1:17:09] Planner Chadwick (probable): there's three pieces i would say there's the action plan or sorry there's the needs assessment

[1:17:14] Planner Chadwick (probable): there is the a preliminary report because i just think like you need to have something that you

[1:17:22] Planner Chadwick (probable): you know you can refer to you need to land your information somewhere right you need to bring

[1:17:26] Planner Chadwick (probable): that together and and there's the action plan so there's three pieces the needs assessment uh

[1:17:32] Planner Chadwick (probable): we're we're actually we have staff meeting with cmhc on tuesday um to really like hammer through

[1:17:40] Planner Chadwick (probable): like all of our remaining questions one of which is what is the extent extent to like what what

[1:17:47] Planner Chadwick (probable): what is the needs assessment that they need?

[1:17:49] Planner Chadwick (probable): Like, can we just update the existing needs assessment

[1:17:52] Planner Chadwick (probable): with 2021 stats data?

[1:17:56] Planner Chadwick (probable): Is that going to be sufficient?

[1:17:57] Planner Chadwick (probable): Because that's not a difficult job.

[1:17:59] Planner Chadwick (probable): If they need more of the detailed stuff

[1:18:07] Planner Chadwick (probable): that would come through survey, et cetera, et cetera,

[1:18:10] Planner Chadwick (probable): then we won't be able to do that.

[1:18:12] Planner Chadwick (probable): But I mean, if they're willing to take

[1:18:14] Planner Chadwick (probable): what what what we've got from what was done through the housing matters process which there's

[1:18:19] Planner Chadwick (probable): you know there's a there is some um some good information in there then then we might be okay

[1:18:27] Planner Chadwick (probable): but i think that's a question that will get clarified on um on tuesday then that and that

[1:18:33] Planner Chadwick (probable): will really tell us like the extent to which we need to update that needs assessment so part of

[1:18:37] Voice 5: this expedited process just sort of to summarize to put back to the trustees to consider is this

[1:18:43] Voice 5: will move very quickly it will have minimal amount of time to check in with the community

[1:18:49] Voice 5: on it it will come through ltc meetings for review and comment and endorsement

[1:18:57] Voice 5: sort of what i want to put to you is some factors for consideration in terms of your comfort level

[1:19:05] Voice 5: with that level of community involvement in this process in order to apply for the funding

[1:19:12] Voice 5: application? Does it capture the other aspects and considerations for an OCP in terms of including

[1:19:21] Voice 5: how can we capture groundwater analysis, for example? And can this be the first part of an

[1:19:27] Voice 5: OCP update to get the housing forward, I think is what I heard, some considerations to get some

[1:19:34] Voice 5: support. So I'm just trying to pull together some of these factors so trustees can consider

[1:19:39] Voice 5: what your level of comfort is with either process

[1:19:46] Voice 3: trustee elliot your hands up

[1:19:52] Voice 7: thanks

[1:19:53] Voice 7: um is

[1:19:56] Trustee Elliott: it possible to defer a decision on this until our may 11th meeting is my first question

[1:20:03] Trustee Elliott: um would that give us enough time to get some more information i don't mean a full report and

[1:20:10] Trustee Elliott: discussion but you know for Susan to go out in community and um learn the appetite I I would

[1:20:18] Trustee Elliott: like to to learn from the members of the housing advisory planning commission how they could see

[1:20:28] Trustee Elliott: being involved I think we have two fairly new advisory planning commissions um but that would

[1:20:35] Trustee Elliott: be the avenue that i think community consultation could be done through but they're fairly newly

[1:20:41] Trustee Elliott: constituted so i think we need some information on that whether that's a sufficient community

[1:20:47] Trustee Elliott: check-in process with the two apcs whether we can trustee yates and i can go into community and

[1:20:55] Trustee Elliott: see what the appetite is just in i know trustee gates you're well connected

[1:21:00] Trustee Elliott: whether this would be considered a deviation from our ocp review i think it's actually

[1:21:06] Trustee Elliott: just a nested project within it and frankly the opportunity the requirement to consult with first

[1:21:13] Trustee Elliott: nations going back to our our first um discussion this morning is going to take three to four months

[1:21:19] Trustee Elliott: and i actually don't anticipate there'd be a lot of work being done and on this preliminary plan

[1:21:24] Trustee Elliott: unless i'm wrong um and i'm wondering if this application could sort of fit into that window

[1:21:31] Trustee Elliott: without uh taking from that project because honestly we need feedback from the nation first

[1:21:38] Trustee Elliott: on on what an engagement process might look like um and if it was part of our preliminary ocp review

[1:21:45] Trustee Elliott: process it doesn't have does it have to be constituted as another major project with

[1:21:52] Trustee Elliott: another business case or it's just we have $18,000 to spend and a preliminary scope of our

[1:22:02] Trustee Elliott: of the readiness to come up with an action plan could that work be could plan our work be directed

[1:22:09] Trustee Elliott: to that so we're not necessarily costing the OCP review which I agree needs to happen we've been

[1:22:17] Trustee Elliott: been doing ocp piecemeal for years but the housing piece is nested within that and i think this might

[1:22:26] Trustee Elliott: be an opportunity to actually achieve both and get some real money um towards our community goals but

[1:22:32] Trustee Elliott: i'd like to wait until may 11th to make the decision is that possible so

[1:22:40] Trustee Luckham: what's the answer

[1:22:40] Trustee Luckham: to the may 11th question uh

[1:22:43] Voice 3: and

[1:22:44] Trustee Luckham: then

[1:22:45] Voice 3: we'll go to susan again yeah

[1:22:47] Planner Chadwick (probable): so if you're if you call in my

[1:22:48] Planner Chadwick (probable): my little expedited process I had by the middle of May is the sort of May 15th is the absolute

[1:22:56] Planner Chadwick (probable): deadline for us knowing as staff. I mean, and what that'll allow is also for us, because

[1:23:04] Planner Chadwick (probable): it will take some thinking around staff resources. We have a sense of, we have started some of

[1:23:10] Planner Chadwick (probable): this discussion and so we have a sense of it. It'll allow us the opportunity to very

[1:23:16] Planner Chadwick (probable): very clearly, like, identify what those shifts and needs will be. And again, it'll allow for

[1:23:25] Planner Chadwick (probable): us to have that conversation with CMAC and iron out all of our remaining questions. I think,

[1:23:35] Planner Chadwick (probable): yeah, so I think May 11 could work, but we would need an absolute decision at that point in time.

[1:23:41] Planner Chadwick (probable): And

[1:23:45] Voice 5: if I may jump in through the chair, I would prefer for the sake of time for some direction sooner than May 15th, sooner than May 11th, because things are quickly happening, which I can appreciate is the positive and negative factors here and taking a minute to think about it.

[1:24:08] Voice 5: um so if there's an an interest in proceeding if that could if there's a thought to that

[1:24:15] Voice 5: that could be something we we take back and i convey that um and a touch base again on may 11th

[1:24:23] Voice 5: i think i would like to for us to walk away with where we're leaning at this point um and flag some

[1:24:30] Voice 5: questions to be able to bring back if that's something that's mindful of current staff

[1:24:36] Voice 5: resources um because the time we're spending to provide some information to make this decision

[1:24:43] Voice 5: i'm also cognizant of as opposed to getting started on on a project so um that's out there as

[1:24:50] Voice 7: well yeah susan oh thank you

[1:24:59] Voice 8: chair lakam um one of my questions was will this um interfere in any way

[1:25:06] Voice 8: with our request to this new name of First Nation

[1:25:11] Voice 8: as to how they would like to be involved

[1:25:15] Voice 8: and when and if, and I don't think it will.

[1:25:19] Voice 8: I just

[1:25:19] Voice 7: would like some clarification on that.

[1:25:29] Voice 7: Renee?

[1:25:30] Voice 7: Through the chair,

[1:25:31] Voice 5: it's our intent to initiate,

[1:25:35] Voice 5: send out the letter and initiate that conversation

[1:25:37] Voice 5: sooner than later.

[1:25:38] Voice 5: and and I think through that conversation let the name of First Nations know where we're sitting

[1:25:46] Voice 5: with our with our work so they can then really be informed of how they would like to participate

[1:25:53] Voice 5: and be involved in our processes whatever they are so we can share what what we have what we're

[1:25:59] Voice 5: working on and where our direction is so I don't think it'll interfere by any means I think I think

[1:26:06] Voice 5: the good conversation connection needs to

[1:26:07] Voice 7: happen anyways yeah

[1:26:12] Voice 3: um i'm

[1:26:14] Trustee Luckham: just gonna jump in here and

[1:26:16] Trustee Luckham: then i'll come to you trustee ellett but i want to also weigh in on the whole project concept as

[1:26:21] Trustee Luckham: well but just on the question that's come up um with respect to the letter that we're about to

[1:26:27] Trustee Luckham: send it does seem to me that it would be ideal that contained in that letter would be an ask

[1:26:33] Trustee Luckham: for a meeting to kind of have this free have an opportunity to have a bit of a free-flowing

[1:26:41] Trustee Luckham: conversation to give this an impression of all the things that are going on what we're thinking

[1:26:49] Trustee Luckham: about and and so and indeed looking for that support from them to participate in all of this

[1:26:56] Trustee Luckham: because it's it's important so I just want to add that but let's go to Trustee Elliott now I think

[1:27:03] Trustee Luckham: and then uh oh

[1:27:06] Trustee Elliott: thank you chair um would so in terms of resolution for direction uh and recognizing

[1:27:13] Trustee Elliott: the time is is short i i really do want to give more time for trustee yates and myself to ascertain

[1:27:21] Trustee Elliott: if this is truly the community need um for this time or if um we let this let this go and and

[1:27:31] Trustee Elliott: hope for another funding opportunity so i'm i'm open to either but in terms of a resolution to

[1:27:37] Trustee Elliott: to help us move forward would it be possible to request staff to analyze the housing options and

[1:27:45] Trustee Elliott: impacts review final staff report and recommendations which i think was a june 2021

[1:27:52] Trustee Elliott: and we actually have the hoir project all the reports are saved in a file so trustees can

[1:28:00] Trustee Elliott: access them if you want to read them as well and in the meantime to learn about more about chmcmhc's

[1:28:07] Trustee Elliott: requirements for an updated housing needs assessment and bring that back as a briefing

[1:28:13] Trustee Elliott: for our ltc meeting may 11th would

[1:28:17] Voice 7: that be possible um i'll defer to renee

[1:28:30] Voice 5: through the chair um that's an extremely tight timeline and i would say it may not be realistic

[1:28:37] Voice 5: to have a report generated and I think that's the issue we're encountering with with our resources

[1:28:44] Voice 5: and and trying to get the information to inform trustees is and that's why this one has been the

[1:28:50] Voice 5: special meeting has been for discussion because we haven't had the chance to compile information

[1:28:56] Voice 5: so the timeline would be very difficult to meet that I and I couldn't commit

[1:29:02] Voice 5: Norissa's planner Chadwick's time to put everything aside to do a report we

[1:29:09] Trustee Luckham: could presumably get a

[1:29:10] Trustee Luckham: verbal update on the conversations you're anticipating having probably more than anything

[1:29:16] Trustee Luckham: else could

[1:29:17] Voice 5: that be something more palatable um Norissa is I think I recognize there should be

[1:29:25] Voice 5: some aspect in writing it what I'm struggling with is the tight time frames to gather and

[1:29:31] Voice 5: collect and have this information ready for trustees to properly deliberate it

[1:29:39] Voice 5: like what aspect

[1:29:40] Voice 5: of that could be ready um verbally so

[1:29:45] Trustee Luckham: are you asking the nurse of that

[1:29:47] Trustee Luckham: question if she

[1:29:49] Trustee Luckham: sounds like yeah yes so

[1:29:52] Planner Chadwick (probable): um what we so i mean we we can have we can we can hopefully

[1:29:58] Planner Chadwick (probable): have an answer and what would

[1:30:00] Planner Chadwick (probable): be required for a needs assessment because we plan to have that kind of sorted out um

[1:30:08] Planner Chadwick (probable): and um and then i i mean i i mean the other the other piece of this is also like we we can we can

[1:30:15] Planner Chadwick (probable): we can also have um we can be able to tell you what we've sorted out in terms of staff staff

[1:30:23] Planner Chadwick (probable): time and and like what it means um you know it will have impacts um in different ways on staff

[1:30:29] Planner Chadwick (probable): like there's there will be reallocations and reallocations of time to make it happen um

[1:30:36] Planner Chadwick (probable): whether that there could probably be a preliminary review of um some of the materials

[1:30:44] Planner Chadwick (probable): um and with with some first impressions i think i think that's realistic so

[1:30:54] Voice 5: some information may

[1:30:55] Voice 5: land in terms of our resources um for clarity um but we may not i think what i'm hearing is may not

[1:31:03] Voice 5: be able to do an analysis yeah

[1:31:06] Trustee Luckham: so it might be like a 10 000 foot view very

[1:31:11] Voice 5: high level in terms

[1:31:11] Voice 5: of the work that could already be worked on um through nurse's higher level housing work right

[1:31:18] Voice 5: is what i'm here yeah i

[1:31:18] Planner Chadwick (probable): would say like i said some like a review and an impression of what is

[1:31:24] Planner Chadwick (probable): is what will happen, like what the bulk of the work is

[1:31:29] Planner Chadwick (probable): and how much time will be needed.

[1:31:35] Trustee Luckham: I'm cognizant of we have an 11 o'clock end here.

[1:31:40] Trustee Luckham: So just Susan, over to you.

[1:31:43] Voice 8: Thank you, Chair Luckom.

[1:31:45] Voice 8: Just right up front here,

[1:31:47] Voice 8: I'm actually not worried about the housing needs assessment.

[1:31:51] Voice 8: I think we have it.

[1:31:52] Voice 8: I mean, June, 2021 is not very long ago.

[1:31:56] Voice 8: and i think that i don't think that's the hard part of this question for me the housing options

[1:32:03] Voice 8: um you know group they did amazing work at the work that we have on file already i think

[1:32:10] Voice 8: is not a problem i think that is available my concern is just for example at the last ltc

[1:32:19] Voice 8: meeting i asked the planners if they could come back to the next ltc meeting with some information

[1:32:26] Voice 8: on where we're at with groundwater research and assessment and groundwater availability just where

[1:32:34] Voice 8: we're at what do we have already how much does it need updating before we even get into things

[1:32:40] Voice 8: like housing and so for example would would my question like would staff be able to answer that

[1:32:49] Voice 8: question by the next LTC meeting or would staff time now be taken in trying to get this application

[1:32:56] Voice 8: ready to go for this funding it might seem like a selfish question but you know I don't want to

[1:33:04] Voice 8: be diverted from really important environmental aspects that are just as important as housing

[1:33:16] Voice 3: yeah yeah

[1:33:17] Planner Chadwick (probable): i mean i i would say um um what's needed to answer your question trustee yates

[1:33:25] Planner Chadwick (probable): is um i haven't seen that that um original um uh uh water availability assessment that was done

[1:33:35] Planner Chadwick (probable): so i wouldn't look at that um i understand from our um our water uh a freshwater specialist that

[1:33:45] Planner Chadwick (probable): that the work was being done and should be completed by now on the groundwater the aquifer

[1:33:53] Planner Chadwick (probable): mapping which is a big chunk of work and and and so uh he he's he's on so i i have to see it to

[1:34:01] Planner Chadwick (probable): to know that it's there so what you know one of my tasks would just be to find it and to see the

[1:34:06] Planner Chadwick (probable): extent of it and it's in our file right so just these steps that i need to take so the the steps

[1:34:11] Planner Chadwick (probable): are not they're not big steps they wouldn't take a lot of time um so um this process by no means

[1:34:18] Planner Chadwick (probable): would would be um inhibiting the ability to to sort of get that sense from you i mean i already

[1:34:24] Planner Chadwick (probable): know more or less like we have that information and even if we don't have the um actual reports

[1:34:29] Planner Chadwick (probable): yet which um i need to confirm with the freshwater specialist um we know that the work has been like

[1:34:36] Planner Chadwick (probable): the substantial amount of the work will be done and that's the work that will will inform the um

[1:34:42] Planner Chadwick (probable): water availability assessments um we do have the intention to go out for a quest for information

[1:34:49] Planner Chadwick (probable): um to identify the costs of that and that's the cost to do and you did send uh you did um

[1:34:58] Planner Chadwick (probable): provide that resolution so um our freshwater specialist was working on um what the um sort

[1:35:05] Planner Chadwick (probable): parameters of that kind of work would be and what would go into an ask with respect to

[1:35:12] Planner Chadwick (probable): to cost. So that work is actually moving, like it's happening, like we are moving forward with

[1:35:18] Planner Chadwick (probable): that work and so this wouldn't inhibit that the movement of that work. Our freshwater specialist

[1:35:24] Planner Chadwick (probable): is currently on leave for a couple of months so it's on pause anyway.

[1:35:31] Voice 7: Okay great that's very

[1:35:34] Voice 7: helpful thank you okay um you know this is um

[1:35:41] Trustee Luckham: these are all the sort of challenges of something

[1:35:46] Trustee Luckham: coming in through the side door here so to speak um and there's a lot of some political reasons for

[1:35:53] Trustee Luckham: this money coming out and being available and the notion that it's one time because they can't make

[1:35:59] Trustee Luckham: a commitment into the future um and i want to be sure my inclination is to always want to look at

[1:36:07] Trustee Luckham: every opportunity that comes along and that we should be looking at it closely and determining

[1:36:11] Trustee Luckham: whether or not it fits our present objectives and certainly Toby as you've identified that yes this

[1:36:20] Trustee Luckham: is definitely a need and is this and so is this an opportunity that's going to facilitate advancing

[1:36:25] Trustee Luckham: the community need I don't know that and I don't really have any way of measuring other than

[1:36:33] Trustee Luckham: reading the reports that I have with respect to whether or not the community is supportive or

[1:36:38] Trustee Luckham: behind such an initiative but it strikes me in all of this and trying to be to not miss an

[1:36:46] Trustee Luckham: opportunity and take advantage of the work that we're doing it does seem to me that the action

[1:36:51] Trustee Luckham: plan is fundamental to this and then what's been identified in within that action plan even is the

[1:36:58] Trustee Luckham: the housing report, the needs report, and then the water, I'll just call it water, is a need.

[1:37:14] Trustee Luckham: And then certainly the OCP is fundamental to all of that, and we've indeed identified,

[1:37:22] Trustee Luckham: and we need to balance that development of any kind of housing in respect to the natural

[1:37:31] Trustee Luckham: environment. And so there's work there through the permit areas, et cetera, that is necessarily

[1:37:38] Trustee Luckham: necessary to be done. And certainly there's interest in the community in that. And so I'm

[1:37:44] Trustee Luckham: just trying to, I'm kind of rambling a little bit to try and be sure that I'm articulating where I'm

[1:37:49] Trustee Luckham: going here well but the action plan coming back to that seems to be fundamental to this and in

[1:37:56] Trustee Luckham: and in fact this funding i think has been geared and there's a short timeline specifically

[1:38:01] Trustee Luckham: for what is considered to be shovel ready projects and those communities that have the ability to

[1:38:08] Trustee Luckham: take advantage of these the the funding to facilitate projects or get communities advanced

[1:38:14] Trustee Luckham: towards that is important. And I don't really know what the end game looks like in terms of

[1:38:20] Trustee Luckham: boots and shovels on the ground. But the action plan seems to be important. And so my question

[1:38:26] Trustee Luckham: here is, how can we facilitate getting the and I don't want to make a foregone conclusion that

[1:38:35] Trustee Luckham: we're not going to proceed at this time. Let me just say that clearly. But how can we get that

[1:38:39] Trustee Luckham: that action plan into a place when more funding becomes available or different funding that

[1:38:44] Trustee Luckham: facilitates this in the future, that we are shovel ready in order to be able to take full

[1:38:50] Trustee Luckham: advantage of that. And I think that that does tie into the OCP. And particularly with some of the

[1:38:55] Trustee Luckham: questions that came up is what about this and what about this? And I think actually the action plan

[1:39:00] Trustee Luckham: expands beyond the five items that are

[1:39:03] Trustee Luckham: there to maybe six or seven that I've heard touched on

[1:39:06] Trustee Luckham: today that would really make for ideally a successful application so how can we facilitate

[1:39:16] Trustee Luckham: even and I wouldn't want to call it a minor project because housing isn't a minor project

[1:39:21] Trustee Luckham: but just how can we get facilitate an action plan being something that's on the sidelines

[1:39:26] Trustee Luckham: as we're going through this OCP stuff and saying let's put that on the action plan and then

[1:39:33] Trustee Luckham: develop and refine that action plan as a minor project in parallel to the major projects we're

[1:39:38] Trustee Luckham: undertaking. But I don't want to sideline any of the other projects either. So I'm just kind of

[1:39:43] Trustee Luckham: thinking out loud about what I'm hearing, because I want to support the LTC in taking advantage of

[1:39:51] Trustee Luckham: the opportunities and coming out of the end of this term with some really good successes in

[1:39:56] Trustee Luckham: terms of the OCPM housing. Obviously, those are the things as well as obviously environmental

[1:40:01] Trustee Luckham: production so how do we i'm not no foregone conclusion here but how do we get that action

[1:40:09] Trustee Luckham: plan into a place that sells the gabriella ltc projects to the

[1:40:15] Voice 7: funder who wants to answer that

[1:40:23] Voice 7: well i i chair if i if

[1:40:27] Trustee Elliott: i may yeah not not

[1:40:29] Trustee Elliott: an answer but my my recommended resolution would be

[1:40:34] Trustee Elliott: that we look at the HAPC recommended actions,

[1:40:37] Trustee Elliott: an estimation of project time,

[1:40:42] Trustee Elliott: which was a June 2021 report by Planner Zupanek.

[1:40:48] Trustee Elliott: And it really does provide,

[1:40:50] Trustee Elliott: it's almost like a long-term strategy

[1:40:52] Trustee Elliott: for addressing housing and the biodiversity

[1:40:55] Trustee Elliott: and freshwater conservation that is needed

[1:40:59] Trustee Elliott: in the Islands Trust context.

[1:41:01] Trustee Elliott: So that report details all of the recommendations that came out of, as well as sort of a cost analysis of what it would take and the potential impact areas, and it was run through a matrix of resources required and potential impact on increasing housing and biodiversity.

[1:41:20] Trustee Elliott: diversity so that's the document that i'm recommending that if if there's just one thing

[1:41:26] Trustee Elliott: to look at this is what the planner who was tasked with this project for over eight years

[1:41:33] Trustee Elliott: analyzed and brought back to the ltc in june 2021 and so it takes the hapsy recommendations

[1:41:39] Trustee Elliott: through the gabriella housing matters engagement which by the way had almost as much engagement

[1:41:47] Trustee Elliott: engagement as the entire policy amendment project review, which, and they both happened during the

[1:41:54] Trustee Elliott: pandemic. There was massive engagement on these three surveys and it was really well done. The

[1:42:00] Trustee Elliott: findings are robustly evidenced. And so this has been run through a planner analysis with somebody

[1:42:08] Trustee Elliott: who's very familiar with the Gabriel context. So all I'm suggesting is that planner Chadwick,

[1:42:12] Trustee Elliott: who's not familiar with the context go through that at a high level bring back some ideas on

[1:42:19] Trustee Elliott: can this be cobbled together into a strategy um and is this the right time for it so i don't think

[1:42:26] Trustee Elliott: anybody's ready to pull the trigger on an action plan right now i agree that we need a strategy

[1:42:30] Trustee Elliott: i think a growth a biodiversity and growth commission was one of the long-term proposals

[1:42:37] Trustee Elliott: proposals from the gabriola house like we don't have a body that would hold a strategy over a long

[1:42:43] Trustee Elliott: period of time that would work with the rdn over a long period and these are these are much larger

[1:42:48] Trustee Elliott: pieces than just our ltc and i'm going to be working with the rpc on this so it's not just

[1:42:53] Trustee Elliott: you know going to be through a planning budgeting process and this is not the only opportunity

[1:42:57] Trustee Elliott: but i agree we need to be ready i just think the the material is already there the recommendations

[1:43:03] Trustee Elliott: have already been analyzed for how achievable are they

[1:43:06] Trustee Elliott: and what sort of result would we get out of it?

[1:43:09] Trustee Elliott: So maybe if we could bring that back for May 11th

[1:43:13] Trustee Elliott: and the information that you're already gonna be getting,

[1:43:15] Trustee Elliott: Marissa, we might have a better idea.

[1:43:19] Trustee Luckham: So I just wanna thank you for that, that's great.

[1:43:25] Trustee Luckham: I wanna be sure that we're not over extending staffs

[1:43:33] Trustee Luckham: staff's ability to deliver because of course we only have a small percentage of nurses time

[1:43:39] Trustee Luckham: and a small percentage a larger percentage but smaller percentage of renee's time and uh there

[1:43:46] Trustee Luckham: is a lot of work to pull this together and uh i want us to be successful i don't want to i don't

[1:43:52] Trustee Luckham: want us to be disappointed by having set our expectations too high um i'm certainly understanding

[1:43:58] Trustee Luckham: understanding and and that we may need to think about this until May 11th but I'm also hearing

[1:44:04] Trustee Luckham: that obviously resources need to be committed were more brought throughout the federation

[1:44:11] Trustee Luckham: um as we as all of these things move forward and Renee wants to know what kind of commitment she

[1:44:18] Trustee Luckham: needs to make associated with Gabriola um so that she has she knows what flexibility she has

[1:44:24] Trustee Luckham: elsewhere um so i'll turn it over to staff here and then they'll come to susan just to summarize

[1:44:31] Trustee Luckham: anything any new thoughts you have here to help us with this this discussion otherwise maybe we're

[1:44:37] Trustee Luckham: looking for a motion to uh to bring this back to may 11th um seems like not not the worst idea

[1:44:46] Voice 5: through the chair um i do have some clarity on the project management piece but i want to defer

[1:44:53] Voice 5: to trustee yates because she had her hand up so she might have

[1:44:56] Voice 5: something to add thank you renee

[1:44:59] Voice 8: and uh i had a question about the the funding that goes for the actual building of of dwellings of

[1:45:10] Voice 8: places for people to live of course the trust doesn't do that and there's a reason that our

[1:45:16] Voice 8: land use planning is separated from from service. So what happens if we have this great what happens

[1:45:24] Voice 8: if we do have this financial assistance you know aimed at housing to help us with that part of our

[1:45:33] Voice 8: OCP and then at some point towards the end of these of this fight of this action plan

[1:45:42] Voice 8: who gets the money to actual to actually build like how do we actually get that how do we get

[1:45:51] Voice 8: the dwellings the units that how do we get to get them built you know for people to live in

[1:45:58] Voice 8: are we constrained in any way by going ahead with this funding to help us do the planning

[1:46:03] Voice 8: but then all of a sudden oh well that's great but who's going to build this these places

[1:46:09] Voice 8: this thank you

[1:46:11] Voice 7: um so

[1:46:15] Planner Chadwick (probable): i'm assuming you're meaning um like how do we get the money to the people

[1:46:20] Planner Chadwick (probable): to build the things as opposed to the you know the how do we get the people to build the things

[1:46:26] Planner Chadwick (probable): right so how do we get the money to the people to build things um and so this is the thing that

[1:46:31] Planner Chadwick (probable): you know crd is working on the development of their program to be able to do that so this is

[1:46:35] Planner Chadwick (probable): this will be a part of the the process a part of this project is to actually figure that out

[1:46:41] Planner Chadwick (probable): um with whether and figure it out and have it have some process established by the final year

[1:46:48] Planner Chadwick (probable): so you can actually get that money out of out to the people you know so um crd is going to have a

[1:46:56] Planner Chadwick (probable): head start obviously because they've already they're already starting to put their head towards

[1:46:59] Planner Chadwick (probable): this because they've already already have a strategy that supports a particular that's a

[1:47:03] Planner Chadwick (probable): a particular program that works for this, um, they're creating a model. So, um, you know, if,

[1:47:11] Planner Chadwick (probable): if, um, if, uh, the Nanaimo Regional District thinks that's a great model, um, you know,

[1:47:20] Planner Chadwick (probable): there's, they could, they could, there's a model being developed, right? So that would be an easy

[1:47:25] Planner Chadwick (probable): thing. That would be probably the easiest thing. Um, but again, it'll probably, it'll take the

[1:47:30] Planner Chadwick (probable): Nanaimo Regional District a bit of time because there's political decisions that have to be made

[1:47:33] Planner Chadwick (probable): around the allocation of their own resources and staffing and all of that sort of thing right

[1:47:37] Planner Chadwick (probable): and that hasn't

[1:47:38] Planner Chadwick (probable): happened yet that hasn't happened yet that's happening that's happening right now

[1:47:42] Planner Chadwick (probable): for the crd because of this program so i'm actually i actually have a meeting at 11 with

[1:47:48] Planner Chadwick (probable): the crd folks to see how much they've advanced on their discussion with their people so that

[1:47:54] Planner Chadwick (probable): those discussions will have to start to happen um as soon as you decide that you want to move

[1:48:00] Planner Chadwick (probable): forward with this um because again they those decisions need decisions need to be made and

[1:48:07] Planner Chadwick (probable): programs need to be set up probably within the next couple of years to be able to you know that

[1:48:14] Planner Chadwick (probable): that that funding can go out the door and you know i mean this is where i'm like if the regional

[1:48:20] Planner Chadwick (probable): district says we can't do it then you're gonna have to talk to the province that's the other

[1:48:24] Planner Chadwick (probable): option and those

[1:48:26] Voice 5: are all pieces that are happening in addition to this expedited process

[1:48:30] Voice 5: process with gabriela and any it's

[1:48:32] Planner Chadwick (probable): part of the project it's all it's all part of the project

[1:48:34] Planner Chadwick (probable): so that's why you know this project when you commit to taking the funding you're committing to

[1:48:39] Planner Chadwick (probable): um staff resources going full-on into to to moving forward with that

[1:48:47] Voice 5: so through the chair if i may if

[1:48:50] Voice 5: there's no follow-up questions to just

[1:48:52] Voice 8: a real quick follow-up is that i did also note so i

[1:48:55] Voice 8: immediately thought of of course our regional district of nanaimo because you did mention that

[1:49:01] Voice 8: with the CRD. And I did note that you also mentioned that Maine Island, I think, had

[1:49:05] Voice 8: developed a relationship with Habitat for Humanity, which is

[1:49:09] Voice 8: wonderful because that's when you actually

[1:49:12] Voice 8: get places built. So I made note of all that. I also made a note that you might need to know,

[1:49:20] Voice 8: you might need to have a decision from us before our May 11th LTC.

[1:49:26] Planner Chadwick (probable): Yes, feeling like that would

[1:49:27] Planner Chadwick (probable): would be a good idea okay so

[1:49:31] Trustee Luckham: i have a question for trustee elliott um you and i kind of had a

[1:49:36] Trustee Luckham: really brief conversation at abacc with the director from nanaimo and i certainly didn't

[1:49:42] Trustee Luckham: hear anything contrary or negative i think she was in support of housing but she did identify

[1:49:49] Trustee Luckham: that there were definitely political uh hoops to to get through to advance to gain that support

[1:49:56] Trustee Luckham: from the regional district did you have anything further on that we

[1:50:01] Voice 7: haven't had a oh we

[1:50:05] Trustee Elliott: haven't had

[1:50:06] Trustee Elliott: a further conversation um but i do know that the chair um has rebooted a staff report to explore

[1:50:16] Trustee Elliott: housing options that um and i think gabriela was was part of that was exploring housing diversity

[1:50:24] Trustee Elliott: options and then it was sort of put off the table for a while and they didn't explore it further and

[1:50:30] Trustee Elliott: he brought that back about two months ago so i think they're expecting and i can get some more

[1:50:34] Trustee Elliott: information on what the um what their status is but yeah certainly they are looking at exploring

[1:50:42] Trustee Elliott: those options too one thing i did wonder and actually this was discussed at the rural island

[1:50:47] Trustee Elliott: economic partnership forum there's a very and i know you've got to go planner chadwick um but

[1:50:53] Trustee Elliott: But whether third party contractors and a fund to like have an engineer in place that could provide a stamp of approval for already built secondary units could be part of a program.

[1:51:07] Trustee Elliott: And so I don't know if that's ever been explored, but making use of existing infrastructure and bringing cottages and accessory dwellings up to code.

[1:51:15] Trustee Elliott: um but through non-profits who might be able to fund engineers so that we're not like

[1:51:21] Trustee Elliott: relying on regional districts that could be a conversation so i i'm not sure where we're

[1:51:26] Trustee Elliott: we could go with that but um yeah didn't want to take us too far off track yeah

[1:51:32] Trustee Luckham: okay so uh renee

[1:51:35] Trustee Luckham: over to you um

[1:51:36] Voice 5: for the sake of time i know we're a few minutes before 11 um so for just a quick

[1:51:42] Voice 5: quick moment trustee elliott those are great ideas that i think come through the housing action plan

[1:51:47] Voice 5: in that process so not to lose sight of those ideas but that's where they can be captured

[1:51:52] Voice 5: project management piece to clarify the you know whether there could be something happening on the

[1:52:00] Voice 5: sidelines for an housing action plan in addition to an ocp i think what i'm flagging here is we

[1:52:06] Voice 5: need to make sure we're focused in what we're working on so it would be the decision to proceed

[1:52:12] Voice 5: with a housing action plan and that effort, just because I think the resources to do an OCP

[1:52:18] Voice 5: and work on a housing action plan wouldn't be available. There are two major projects

[1:52:25] Voice 5: with the kind of work, but they could be phased in a way, and that could be what Narissa goes away

[1:52:32] Voice 5: with is hone this in with your direction to say the first phase is this housing piece with these

[1:52:38] Voice 5: deliverables and then we can build in the next phases with these other pieces we're going to

[1:52:44] Voice 5: look at as part of the ocp review so i know there's a motion that's being thought about to

[1:52:50] Voice 5: come back for some direction on may 11th but i'm not suggesting to put any motions unless you would

[1:52:57] Voice 5: like some ideas i can i'm happy to to throw some out so so

[1:53:02] Trustee Luckham: so i want to actually provide the

[1:53:04] Trustee Luckham: opportunity for Nerissa to leave a big cut and I don't know that we need more information at this

[1:53:10] Trustee Luckham: point to determine what we're going to do here because she has another meeting to go to I'm sure

[1:53:14] Trustee Luckham: she needs to fill up her teacup and and it's an important conversation that she's going into next

[1:53:20] Trustee Luckham: so if that's okay I'd like to give Nerissa the opportunity to get to her next meeting

[1:53:25] Planner Chadwick (probable): great thank you very much I really appreciate that uh

[1:53:27] Planner Chadwick (probable): you're welcome yeah see you thank you

[1:53:31] Trustee Luckham: you for joining us great thank you

[1:53:32] Trustee Luckham: bye so so back to you uh renee or trustees with response to what

[1:53:38] Trustee Luckham: you just said there through

[1:53:40] Trustee Elliott: the chair over to the trustees okay so i do i do think that's

[1:53:45] Trustee Elliott: exploring the possibility of sequencing our ocp review with finishing the housing options and

[1:53:53] Trustee Elliott: impact review project as a nested part of that whole process might be appropriate if housing

[1:54:02] Trustee Elliott: is the theme for the next four years i'm okay with that and housing is environmental protection

[1:54:09] Trustee Elliott: how we do housing and where we build it is the part of the planning that will protect the

[1:54:15] Trustee Elliott: environment so i'd like to request in terms of a motion request staff to review and offer a high

[1:54:22] Trustee Elliott: high level perspective on the merits of the housing options and impacts

[1:54:27] Trustee Elliott: review, final staff report and recommendations,

[1:54:33] Trustee Elliott: sorry,

[1:54:34] Trustee Elliott: recommendations and final staff report from June, 2021,

[1:54:37] Trustee Elliott: and report back on CMHC's requirements for an updated housing needs

[1:54:42] Trustee Elliott: assessment in a briefing for the next LTC meeting.

[1:54:47] Trustee Elliott: Would that be appropriate?

[1:54:49] Trustee Elliott: And then we can decide whether we, like you said,

[1:54:52] Trustee Elliott: planner or renee that we either go for a housing project sequencing into an ocp review or we just

[1:55:04] Trustee Elliott: abandon this track and i'm okay with that i support the direction of this ltc and my

[1:55:09] Trustee Elliott: two much wiser trustees um if we're not ready and if it's going to cost too much in terms of

[1:55:16] Trustee Elliott: staff time and resources and we just can't do it that's okay i just want to explore the option and

[1:55:21] Trustee Elliott: And I really appreciate the conversation and discussion today.

[1:55:24] Trustee Elliott: I don't think it's the end, though.

[1:55:27] Trustee Luckham: So I'm going to ask Cherie if you, and there was a motion there at the beginning of that,

[1:55:33] Trustee Luckham: if we managed to capture that, or do I need to ask Trustee Elliott to repeat the motion?

[1:55:39] Voice 5: Through the chair, Chloe is taking minutes for us, so she can repeat that if you'd like.

[1:55:46] Trustee Luckham: That

[1:55:46] Voice 5: would be Chloe, too, that is taking

[1:55:50] Trustee Elliott: the minutes right now.

[1:55:50] Trustee Elliott: so well

[1:55:51] Trustee Luckham: thank you chloe and there's your sheep in the background there

[1:55:54] Trustee Luckham: i have

[1:55:57] Voice 9: most of it but i would appreciate the opportunity to clarify can

[1:56:00] Trustee Luckham: we get it up on the

[1:56:01] Trustee Luckham: screen i

[1:56:02] Trustee Elliott: will oh

[1:56:04] Trustee Luckham: oh

[1:56:05] Trustee Elliott: i can share my screen perhaps does that work well

[1:56:09] Trustee Luckham: the minute taker might be able

[1:56:11] Trustee Luckham: to share her site yeah

[1:56:12] Trustee Elliott: that might be better i'll put it in the chat

[1:56:15] Voice 9: chloe as well great what can i

[1:56:18] Voice 9: read what i have so far yeah request staff to review and offer a high level perspective on

[1:56:25] Voice 9: the merits of the housing options review staff report from june 2021 report back on cmhc's

[1:56:31] Voice 9: requirements on a housing needs assessment i think there was just a little blurb at the end

[1:56:38] Trustee Elliott: it was a little bit messy just in the middle just because i am i wanting to request staff to review

[1:56:43] Trustee Elliott: and offer a high level perspective on the merits of the housing options and impacts review

[1:56:50] Trustee Elliott: recommendations and staff report of june 2021 and prepare a briefing for the next ltc meeting

[1:56:55] Trustee Elliott: and report back on chmc's requirements for an updated housing needs assessment

[1:56:58] Voice 7: wonderful thanks

[1:57:00] Voice 7: and

[1:57:04] Voice 5: through the chair trustee elliott had asked does that make sense um with that information

[1:57:10] Voice 5: as long as that motion that information would give you the the thought to proceed

[1:57:15] Voice 5: proceed

[1:57:16] Trustee Elliott: that yeah

[1:57:17] Trustee Elliott: to to to allow us yeah to make a

[1:57:21] Trustee Elliott: decision basically we we know that may 11th is

[1:57:25] Trustee Elliott: the there's a point at which we'd be needing to make a decision i i think that's enough

[1:57:30] Trustee Elliott: information and and i'd be expecting that trustees will be um talking to constituents and and

[1:57:37] Trustee Elliott: gathering more information as well and just for everyone's information the hyr project is saved

[1:57:43] Trustee Elliott: there's a folder in um in the trustee dropbox so you can read all the staff reports from the last

[1:57:50] Trustee Elliott: three years um including the gabriel housing matters report which was enthusiastically

[1:57:55] Trustee Elliott: endorsed by the ltc

[1:57:57] Voice 7: through

[1:58:00] Voice 5: the chair this information will already be something that

[1:58:04] Voice 5: planner chadwick is looking at so that that would be great okay

[1:58:11] Voice 3: thanks uh chloe do you have that

[1:58:13] Voice 3: motion i do can you pop that up on the screen and then i'll look for a second we'll just clarify that

[1:58:25] Voice 3: what

[1:58:26] Voice 7: you've got is what was anticipated and then we can go into our gardens okay

[1:58:39] Voice 7: i'm excited to get on time thank

[1:58:46] Voice 9: you so much i'm working on two monitors i'm just figuring out

[1:58:49] Voice 9: there it is if

[1:58:53] Trustee Elliott: you're like me you open you share a screen and then you have 50 tabs open

[1:58:56] Trustee Elliott: it's like don't want that one let

[1:58:58] Voice 9: me see the motion here there you

[1:59:02] Voice 9: go yes whatever you had

[1:59:05] Trustee Elliott: in mind trustee elliott report back see um hc's requirements yeah that's it do

[1:59:12] Trustee Luckham: you have a seconder

[1:59:13] Trustee Luckham: for that motion i'll second that motion all right uh any would you wish to speak to the motion

[1:59:19] Trustee Luckham: further trustee elliott no

[1:59:20] Trustee Elliott: just thank you so much for the discussion and your very kind indulgence

[1:59:25] Trustee Elliott: i know this is asking a lot so thanks so much everyone it's been good so

[1:59:31] Trustee Luckham: any further discussion

[1:59:32] Trustee Luckham: um

[1:59:33] Voice 8: just a yeah just a quick sort of comment or question here so what that'll do is that'll give

[1:59:39] Voice 8: us a staff idea on whether you know we that we come up to cmhc's requirements for the updated

[1:59:47] Voice 8: housing needs assessment which in my mind i i'm sure we do i don't i don't think there's a problem

[1:59:53] Voice 8: problem with that but but will this give us the information we need to commit to

[2:00:00] Voice 8: this whole housing accelerator fund project because that that's a much bigger question

[2:00:06] Voice 8: so you know I don't want to mislead people into thinking um that this one one answer this one

[2:00:14] Voice 8: part of it will give us the go-ahead for the housing accelerator fund project because

[2:00:22] Voice 8: because that's huge so I just want to make that clear I'm very happy to second this motion and

[2:00:28] Voice 8: happy to get that staff report.

[2:00:31] Trustee Elliott: I think, Trustee Yates, to your point, will it give us enough

[2:00:34] Trustee Elliott: information to commit? I think in a part, this is also a leadership discussion. We cannot always,

[2:00:42] Trustee Elliott: like, we need to rely on staff to inform us of their availability and planning processes that

[2:00:47] Trustee Elliott: we need to be mindful of, you know, when allocating work, for sure. But I think the

[2:00:54] Trustee Elliott: willingness to proceed might depend more on your knowledge of the community and constituents and

[2:01:01] Trustee Elliott: readiness like are we ready to go for this and so we might need to have do some digging ourselves

[2:01:08] Trustee Elliott: um is my impression and i can't answer that for you and i don't know if the staff report

[2:01:13] Trustee Elliott: will be able to answer that question do you know what i mean yes

[2:01:17] Voice 8: i do thank yeah i do thanks toby

[2:01:19] Voice 8: be yeah okay

[2:01:22] Trustee Luckham: uh regarding the question on the floor renee did you have some advice

[2:01:27] Trustee Luckham: through

[2:01:29] Voice 5: the chair i'm aware there's a motion on the floor so if i can add for clarity um this

[2:01:35] Voice 5: this report will help give you clarity to indicate to us as trustees if you're willing to

[2:01:45] Voice 5: proceed in this direction so we won't know the additional steps at this point in time for may

[2:01:53] Voice 5: 11th what happens with the funding and the reporting and the commit the level of commitment

[2:01:59] Voice 5: so i want to be clarify that expectation this report won't do that it will be hoping to give

[2:02:06] Voice 5: you the information you need to say is this enough for us to proceed with our yes we would like to

[2:02:11] Voice 5: to pursue this project if the resources are available,

[2:02:15] Voice 5: if we can make this funding application work.

[2:02:18] Voice 5: So this is one step in that,

[2:02:22] Voice 5: yes, let's keep this moving forward process.

[2:02:25] Trustee Elliott: Would it be helpful, Renee,

[2:02:27] Trustee Elliott: if we modify the motion to add

[2:02:29] Trustee Elliott: any other relevant materials that need to be,

[2:02:33] Trustee Elliott: that might be helpful to review

[2:02:37] Trustee Elliott: so that we're not limiting it to just this staff report?

[2:02:40] Trustee Elliott: I mean, it's, it's just the final, I think it was the final report of the project. So that's, and I've gone through it quite a bit, but maybe I should not be limiting it to that. And really just a high level review and the perspective on, and actually a second motion would be helpful of, of a verbal report about staff capacity.

[2:03:04] Trustee Elliott: and and because you're going to be speaking to the director of planning services and you indicated

[2:03:09] Trustee Elliott: you might need to reallocate um so understanding planning staff's availability knowing that this

[2:03:18] Trustee Elliott: would be a large project would that be a second motion because that might help us make the decision

[2:03:24] Trustee Elliott: as well through

[2:03:27] Voice 5: the chair i may not have that answer in time for may 11th so i would um for um

[2:03:33] Voice 5: an indication of your willingness to proceed is what I can carry forward at this time.

[2:03:39] Voice 5: So if there's information specific in the resolution, I would prefer that so that we

[2:03:45] Voice 5: can make sure we're sharing that information for you to make that direction.

[2:03:50] Trustee Elliott: Can we just remove, Chloe, June 2021?

[2:03:54] Trustee Elliott: We'll just do recommendations and staff reporting.

[2:03:56] Trustee Elliott: And that way, that leaves it open to, you know, pursue whatever Narissa wants to look at and in order to prepare a briefing. Would that be okay?

[2:04:11] Voice 3: Good.

[2:04:13] Voice 3: Renee, you okay with that? Because, of course, the trick in

[2:04:17] Trustee Luckham: all of this is we do need to provide a specific direction to staff so that our expectations are being met with the product that comes to us.

[2:04:27] Trustee Luckham: Through

[2:04:28] Voice 5: the chair. So what we're asking the planner to do is look at a high level, at a high level, the merits of that report in 2021, and look at the CMHC requirements for the key steps, like to have your understanding of, is it to have your understanding of how ready

[2:04:52] Voice 5: we are to proceed or the the kind of work involved in order to proceed because some of that

[2:04:59] Voice 5: information has been presented today in the expedited timeline so if you're asking for

[2:05:05] Voice 5: something in a little bit more detail with those key documents timelines that is the information

[2:05:12] Voice 5: that we would be looking for so we can use the 2021 document yeah to provide and the CMHC

[2:05:19] Voice 5: application to inform that maybe a little bit more detailed expedited process for you

[2:05:25] Voice 5: is that what you're looking for

[2:05:27] Trustee Elliott: what i'm looking for is whether in the opinion of the planner who

[2:05:33] Trustee Elliott: is not familiar with our context but coming in with this larger perspective of regional planning

[2:05:40] Trustee Elliott: when she looks at the housing options and impact review recommendations and staff reporting

[2:05:46] Trustee Elliott: reporting whether there's enough to go on to put together an application do we have the content

[2:05:53] Trustee Elliott: and is it substantiated enough without going into detailed analysis personally i think the analysis

[2:06:00] Trustee Elliott: has been done by planner zupanek that's why i referenced the june 21 21 report um but so it's

[2:06:08] Trustee Elliott: whether narissa with the knowledge of the context of what this funding requirement has because she

[2:06:13] Trustee Elliott: she really understands the application now looking at the recommendations is there merit in it in her

[2:06:20] Trustee Elliott: opinion and that's sort of the recommendation in order for us to determine actually we have

[2:06:26] Trustee Elliott: enough to go on or no there isn't um enough content or substantiated evidence from the

[2:06:32] Trustee Elliott: community engagement does that make any sense it

[2:06:37] Voice 5: does and what i'm reflecting through the chair

[2:06:39] Voice 5: what i'm reflecting on is um the the expedited process piece that um planner chad would have

[2:06:48] Voice 5: flagged went over the key pieces we need to have ready and the

[2:06:54] Voice 5: suggested dates so we would be using

[2:06:57] Voice 5: that and and trying to with what information we have further um there may not be more information

[2:07:08] Voice 5: we can share at this time for May 11. So I guess

[2:07:12] Voice 5: to manage that expectation,

[2:07:13] Voice 5: we could see what else we can inform for that timeline. But the notion and the proposal to

[2:07:21] Voice 5: the LTC was what we know now for that expedited timeline is we're going to have to have a

[2:07:29] Voice 5: background report, a needs assessment, and an

[2:07:31] Voice 5: action plan done at those key dates. Is that

[2:07:35] Voice 5: That's something that makes sense and feels ready, subject to resources.

[2:07:42] Voice 5: So we may not need to bring that back because there may not be a whole lot of information that nurses can provide.

[2:07:49] Voice 5: provide. But having that resolution and perhaps even making it in a way or saying providing any

[2:07:59] Voice 5: further information on the expedited process for the trustee's consideration on May 11th,

[2:08:08] Voice 5: that gives us the opportunity to refine that a little bit for you. I think that's what I'm

[2:08:15] Voice 5: hearing is any refinement we can do to inform

[2:08:17] Voice 5: you would be good so we can do that for may 11th

[2:08:22] Voice 5: thank you thank

[2:08:23] Trustee Elliott: you renee it's hard to land this without uh that background report and i realize

[2:08:30] Trustee Elliott: how critical the staff reporting is for the discussion because it's really hard to know

[2:08:36] Trustee Elliott: what we're talking about and what the options are so

[2:08:40] Voice 5: i know there's a motion on the floor it may

[2:08:43] Voice 5: You may want to defeat that and then strike a new

[2:08:46] Voice 5: motion to bring back a refined expedited process outline for the May 11th meeting for this decision or for this direction.

[2:09:00] Voice 3: So

[2:09:02] Trustee Luckham: we could make, you know, this offer, you could make an amendment.

[2:09:08] Trustee Luckham: You're not really changing the intent.

[2:09:09] Trustee Luckham: And so

[2:09:10] Trustee Luckham: an amendment to the motion, I think, would not be inappropriate.

[2:09:14] Trustee Luckham: Yeah.

[2:09:15] Trustee Luckham: But I want to be brutally honest here. I think it's important that we be honest with ourselves here. I want to support something of a consensual decision to advance on this. I'm not necessarily feeling, and in that consensus, I also need to know that staff feel that they can, they're part of that, that they can support a process to advance this.

[2:09:39] Trustee Luckham: i'm not 100 sure that we have that right at this juncture and is the information we're going to get

[2:09:44] Trustee Luckham: for may the 11th going to provide it move us into that place where we could tell staff and staff

[2:09:50] Trustee Luckham: are going to say yes we can do that and you go ahead and do it want to be really just it's

[2:09:57] Trustee Luckham: important that we be honest with ourselves about the capacity of the staff our capacity and ability

[2:10:04] Trustee Luckham: of the community to support it um um to be able to go for this one

[2:10:10] Trustee Elliott: i'm wondering if perhaps there

[2:10:13] Trustee Elliott: isn't consensus because there's so many things that are still not well understood yes

[2:10:17] Voice 3: and what

[2:10:18] Trustee Elliott: i'm seeking to know from trustee yates who has a lot of experience in this community is there the

[2:10:25] Trustee Elliott: will to proceed with housing and look at that and and i would think that you'd want to go out and

[2:10:33] Trustee Elliott: and talk to people who you know in the community that you know so that's that's to me is the

[2:10:37] Trustee Elliott: leadership part of our decision making process staff you know have told us the capacity

[2:10:45] Trustee Elliott: issues and and so that's a different those are different parts I think um but all need to be

[2:10:55] Trustee Elliott: taken into consideration we just don't have a full picture yet and that's what's so difficult

[2:11:00] Trustee Elliott: about making this decision and i appreciate that yeah

[2:11:04] Voice 3: okay so

[2:11:06] Trustee Luckham: that's all of that said we have a

[2:11:10] Trustee Luckham: motion do we want to make an amendment here um and then and then move forward um

[2:11:19] Voice 7: i'm happy with

[2:11:26] Voice 7: the amended motion i think on

[2:11:29] Voice 7: the screen okay okay

[2:11:36] Voice 3: so just a year you seconded

[2:11:38] Trustee Luckham: that earlier

[2:11:39] Trustee Luckham: are you content to second

[2:11:40] Trustee Luckham: this friendly amended didn't change the context of the motion motion

[2:11:45] Trustee Luckham: yeah

[2:11:46] Voice 7: okay

[2:11:48] Trustee Luckham: so is there further discussion or can i call the vote so i'll call the vote all those

[2:11:53] Trustee Luckham: in favor please raise your hands physically electronically definitely supporting that

[2:11:58] Trustee Luckham: so excellent so there we are um i think that i don't think this is a necessity for a second

[2:12:06] Trustee Luckham: motion at this point no so then i think that concludes our business for today thank you

[2:12:12] Trustee Luckham: trustee elliott for bringing this conversation to us it's uh it's and and renee for supporting

[2:12:18] Trustee Luckham: having an additional special meeting um and of course all the staff have supported us today

[2:12:23] Trustee Luckham: clearly and uh and thank you everyone so let us adjourn our meeting by general consent and um

[2:12:31] Trustee Luckham: get out in your gardens or do whatever you're doing enjoy the sunshine i'm going to go look

[2:12:35] Trustee Luckham: at some trees i've been looking at that look like they might fall over in the next windstorm

[2:12:39] Trustee Luckham: be better they don't fall on my neighbor's driveway

[2:12:42] Voice 8: i'm going to a 90th birthday lunch

[2:12:46] Trustee Luckham: okay well enjoy that for sure all right let's uh call for adjournment all those in favor

[2:12:51] Trustee Luckham: i think i said we did that in general thank

[2:12:53] Trustee Elliott: you everyone appreciate your time

[2:12:56] Trustee Luckham: see y'all soon bye

[2:12:58] Voice 7: now thank you goodbye

ADOPTED 
 
 
 
 
 
Gabriola Island ADOPTED 1 
Local Trust Committee Special Meeting Minutes 
April 28, 2023 
 
Gabriola Island Local Trust Committee 
Minutes of Special Meeting 
 
Date:  
Location:  
April 28, 2023 
Electronic Meeting 
 
Members Present: Peter Luckham, Chair 
 Tobi Elliott, Trustee 
 Susan Yates, Trustee 
  
Staff Present: Renée Jamurat, RPP MCIP, Regional Planning Manager 
 Chloë Straw, Recorder 
  
1. CALL TO ORDER 
The Chair called the meeting to order at 9:05 am.  He acknowledged that the meeting was being 
held in territory of the Coast Salish First Nations. 
2. APPROVAL OF AGENDA 
The following additions to the agenda were presented for consideration:  
 Public correspondence from Deborah Ferens and from Alix Hodson Deggan  
 A memo that Trustee Elliott sent to Staff and Trustees prior to the meeting. 
Staff confirmed that these items will be added to the merged agenda package as late items.  
By general consent the agenda was approved as amended. 
3. BUSINESS ITEMS 
3.1 Scope of Work for an Indigenous Engagement Coordinator Position for the Official 
Community Plan Review Project - for discussion 
Staff presented the history of requesting staff include this position as part of the Official 
Community Plan (OCP) Review Project. Staff see the value in having the position and will 
need time to determine whether it could be filled by a staff or contracted position, and 
to determine what the procurement process would need to look like. The position will 
be outlined as part of the OCP Review Project Charter, and the first step will be to write 
to the Nation requesting input on whether and how they would like to be involved. If 
there is no interest from the Nation, the Indigenous Engagement Coordinator position 
would be moot. 
 Trustees supported the process outlined by staff. 
 A Trustee added that they would also want to ask whether there was financial 
support available from the Nation to support their involvement in this work. They 
added that it is important that the Nation be given an opportunity to provide input 

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April 28, 2023 
into the design of the project charter, to ensure that early and meaningful 
engagement occurs. They mentioned that in order to support this process getting 
underway, and based on the direction of the Director of Trust Area Services, they 
have been collecting names of Snuneymuxw members who could be appropriate for 
the position based on their existing relationships with the Nation and ability to set 
up meetings in a respectful way. The Nation is very busy and the procurement 
process could take three to four months. 
 The Island Planner confirmed that this will be woven into the project charter and 
consideration of the scope and budget of the project will have to be given. She also 
mentioned that she has relevant experience to support this work. 
GB-2023-021 
It was MOVED and SECONDED 
that the Gabriola Local Trust Committee Chair writes to Snuneymuxw First Nation Acting Chief Erralyn 
Joseph on behalf of the Gabriola Local Trust Committee expressing interest in learning how the Nation 
might wish to be involved with an Official Community Plan review project on Gabriola and how we might 
respect the Nation’s engagement priorities at this time. 
           CARRIED. 
 The Chair asked for an update from staff on the hiring of a Senior Indigenous 
Relations Advisor.  
 Staff reported that interviews are being held and that, in the meantime, there are 
resources available through the Islands Trust to review letters to First Nations and 
make sure language is appropriate and respectful. 
 The Chair mentioned there may be some funding from Islands Trust that could be 
used throughout this project for First Nations engagement. 
3.2 Opportunity to Qualify for the Federal Housing Accelerator Fund - for discussion 
Staff provided an update on the funding opportunity available through the Canada 
Mortgage & Housing Corporation (CMHC). The Housing Accelerator Fund is uniquely set up 
and focused on encouraging local governments to develop housing action plans which are 
focused primarily on increasing the possibility for additional units to be built within the local 
jurisdiction. They clarified that funding is available to support the actual building of the 
units, as well as for supports like infrastructure and research to understand groundwater 
availability which would help to understand where possible units could be put.  
They explained that the Cowichan Regional District is working on an Accessory Dwelling Unit 
Incentive Program, which aligns with their Housing Plan for the Southern Gulf Islands. This 
could be an area of focus for Gabriola because this project is being developed now and will 
likely be expedited due to the CMHC funding announcement. 
 

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They presented a model of what a housing project process would typically look like, as well 
as what an expedited process could look like in order to meet the funding application 
deadline in June 2023. Staff requested input from the LTC on the proposed process. 
 A Trustee asked whether other islands in the south are applying for the Housing 
Accelerator Fund.  
 Staff responded they are not.  
 A Trustee expressed concern that the LTC would have to commit to a housing supply 
growth target that increases the annual rate of growth to at least 10%. It’s never, in the 
history of the Islands Trust, been done to commit to increasing denisty in a certain 
timeline and in a certain way. The overall concern is that this is completely funding-
driven and not community driven, as well as that it might mean that other important 
areas like the Development Permit Area mapping get dropped. 
 Staff clarified the growth rate requirement for the CMHC fund: communities would have 
to have a minimum of 1.1% increase. For example, Mayne Island has had an increase of 
6% from 2016-2021, which breaks down to an increase of 1.25% annually. They are 
meeting the minimum requirement by increasing at the same rate of growth that they 
have had, which has been approximately fifteen new units annually. Funding recipients 
get more points when their growth rate exceeds the natural growth rate, but this is not a 
requirement. 
 The Island Planner clarified that the Trustee’s concern is whether the community would 
support the number of units that need to be committed to and asked whether the 
Planner was able to predict the number of units that would be needed for Gabriola.  
 The Planner responded that they had not had a chance to do review these numbers for 
Gabriola yet. 
 The Chair confirmed that ‘acceleration’ refers to accelerating the building that is already 
planned for in certain areas, as opposed to increasing density. 
 The Planner responded that we’re talking about density and intensity. It’s about creating 
additional potential for more growth. Extending secondary suites regulation to other 
areas in order to create the ability for more options for housing doesn’t necessarily mean 
that that housing is going to be built. It’s about increasing units that are going to be 
affordable and how to support the actual building of the options that currently exist or 
are created through the program. 
 A Trustee commented that there has been years of talk about how local governments 
struggle because the federal and provincial government have not partnered like this 
before. For me, it’s about island-specific solutions to housing. It’s about what is our 
“missing middle.” It’s not about wholesale growth of what we already have (single 
detached family homes). For the past two terms, we’ve had a Housing Options Major 
Project funded through the Gabriola LTC. We created a housing options report with 
twenty-six recommendations and only one was turned into an action item by the last 
LTC. It could have resulted in OCP and Land Use Bylaw (LUB) amendments. Also, what are 
the environmental impacts if we don’t control how growth is happening? She asked 
whether this LTC believes there is enough research and reporting that has been done 

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Local Trust Committee Special Meeting Minutes 
April 28, 2023 
through phase one and 2 to move forward with pursuing this opportunity. They also 
asked the Planner to comment on the potential for future opportunities if the LTC 
decides not to pursue this one. 
 The Planner responded that they could share their impressions only because neither 
they, nor the CMHC staff who are working on this program, have an answer at this point. 
There is another program that came out recently looking at Compact Communities. 
Housing is a key focus right now and the best thing that a local government can do is be 
ready to be able to take advantage of whatever may come. And being ready means 
knowing where you will put the money and having an action plan. In the case of the 
Freshwater Sustainability Strategy, the Islands Trust was able to tap into funding for the 
development of that. Now that we have that strategy, we know what our priorities are 
and we know where we can use funding if it becomes available. Being ready means 
you’re also focusing your own decision-making. 
 The Island Planner reflected on the considerations in front of the LTC currently. They 
could decide to proceed along the same path of the OCP review project and include 
housing and groundwater as part of that scope. They could also choose to complete 
some of these housing pieces as part of a new major project. They could decide that the 
major project for the next year is to create a housing action plan. 
 A Trustee asked whether the development a Growth Management Strategy could be an 
option as a short-term project under the OCP.  
 The Planner responded that the OCP Review will identify those pieces and that writing 
the Growth Management Strategy would be an additional report. 
 The Island Planner suggested that the planners go back and scope out the idea of a 
Growth Management Strategy because it has a slightly different focus and intent than an 
OCP review. It takes the goals of the OCP one step further. She confirmed that they 
would be two major projects. 
 A Trustee mentioned that she is always wary of something that a funder directs; 
however, if this funding can actually be used to start the OCP review process in a way 
that we would do it as a community ourselves with our own concerns for the 
environment, she could support that. The concern is that it is a lot of work for staff and 
that it would take away from other staff time that must be done for the regular work 
program and for the other pieces that need to be done for the OCP review. There is no 
doubt that a major part of the OCP review is a focus on housing. 
 A Planner mentioned that staff are meeting with CMHC on Tuesday to adequately 
understand what the needs assessment has to look like and to gain further clarity on the 
program. 
 The Island Planner added that this project will move very quickly if it gets funded, which 
will mean minimal time to check in with the community. These are factors for 
consideration for the LTC.  
 A Trustee asked whether it is possible to defer a decision until the May 11
th
 business 
meeting to allow time to get more information and for Trustees to have discussions out 
in community, and to learn from the Housing Advisory Planning Commission on how they 
would see being involved.  

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Local Trust Committee Special Meeting Minutes 
April 28, 2023 
 The Island Planner clarified that May 15
th
 is the absolute deadline for a decision to allow 
for the identification of staff resources that would be required to carry out the project. 
 A Trustee reiterated that they don’t want to be diverted from other important 
environmental priorities and asked what is needed as far as groundwater research and 
assessment. 
 Staff reported that the work should be complete and that they will access the report 
prepared by the Freshwater Specialist who is currently on a leave from work. 
 The Chair commented that there is a need to balance the development of any kind of 
housing with respect for the natural environment, and that the housing action plan 
seems necessary as we work through the Development Permit Areas. He asked how to 
facilitate the housing action plan so that we are shovel-ready to take advantage of 
funding opportunities?  
 A Trustee asked, ‘How do we actually get the units constructed since administering the 
funding for this is out of scope for the Islands Trust?’ They noted that Mayne Island has 
developed a relationship with Habitat for Humanity. 
 A Planner responded that CMHC is working to figure that out. They are creating a model, 
and if the Regional District of Nanaimo (RDN) thinks it is a good model, they could follow 
it. If the regional district says they can’t do it, Islands Trust would have to talk to the 
Province. These steps are all apart of the project, and they would require staff resources. 
 The Chair confirmed that Trustee Elliott had a conversation with the RDN Director and 
confirmed her support for the project while also noting that the RDN Chair has rebooted 
a project exploring housing options. Trustee Elliott will request more information on this 
from the Area B Director.  
 Staff observed that clarity is needed on project management to ensure staff know what 
they are working on. Staff resources to support an OCP Review and A Housing Action Plan 
would have to be phased because they are two major projects. 
 
Planner Chadwick left the meeting at 10:58am. 
 
 A Trustee commented that exploring the possibility of sequencing the OCP review with 
finishing the Housing Options and Review Project might be appropriate. And how we do 
housing is environmental protection. 
GB-2023-022 
It was MOVED and SECONDED 
THAT the Gabriola Island Local Trust Committee request staff to review and offer a high-level 
perspective on the merits of the Housing Options and Impacts Review recommendations and staff 
reporting, and prepare a briefing, including any further information on the expedited process for the 
Trustee’s consideration for the next LTC meeting on May 11th, and report back on Canada Mortgage & 
Housing Corporation’s requirements for an updated housing needs assessment. 
CARRIED 
 

ADOPTED 
 
 
 
 
 
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April 28, 2023 
4. ADJOURNMENT 
By general consent the meeting was adjourned at 11:17 am. 
 
 
_________________________ 
Peter Luckham, Chair 
Certified Correct: 
 
 
_________________________ 
Chloë Straw, Recorder