Islands Trust Council regular meeting, May 10, 2023

[0:00:11] Voice 8: Okay, good morning everyone.

[0:00:13] Trustee Luckham: This is Peter Lockham, Chair of Trust Council and Executive

[0:00:17] Trustee Luckham: Committee and this is a follow-up from our reconvening of the May the 3rd business meeting

[0:00:27] Trustee Luckham: which we ran out of time to conclude the conversation so we're going to conclude

[0:00:33] Trustee Luckham: include that conversation here today. So we're using an agenda from May the 3rd. I've plunked

[0:00:42] Trustee Luckham: myself down on page 120, which is the beginning of that work program section as a good place to

[0:00:49] Trustee Luckham: start and for members of the audience that might be following where we are. So just a bit of

[0:00:56] Trustee Luckham: orientation there. So good morning, everybody from here on Thetis Island, where I'm elected and

[0:01:02] Trustee Luckham: and live. And it's promising to be yet another beautiful day. We've been so waiting for this.

[0:01:10] Trustee Luckham: I am very lucky and privileged to be able to live here in Coast Salish territory in the heart of

[0:01:18] Trustee Luckham: the homeland of the Coast Salish people, particularly in a Gary Oak ecosystem type

[0:01:27] Trustee Luckham: type area, a little meadow area in front of me.

[0:01:30] Trustee Luckham: And at this time of year, I cannot not recognize

[0:01:34] Trustee Luckham: as the blue camas starts to come up

[0:01:37] Trustee Luckham: and the other wildflowers come up

[0:01:39] Trustee Luckham: and all those herbal medicines and food,

[0:01:44] Trustee Luckham: blue camas being the roots, being very edible,

[0:01:48] Trustee Luckham: that this is indeed the wild harvest lands

[0:01:52] Trustee Luckham: and home of the Coast Salish people since time immemorial.

[0:01:56] Trustee Luckham: and it's an honour and privilege to be here.

[0:02:00] Trustee Luckham: So let us continue, although actually without going too far along,

[0:02:05] Trustee Luckham: I would like to just acknowledge that Friday, this past Friday,

[0:02:13] Trustee Luckham: was Missing and Murdered Indigenous Women's Recognition Day,

[0:02:19] Trustee Luckham: if I'm not mistaken.

[0:02:20] Trustee Luckham: And these events come along, they don't necessarily fall

[0:02:23] Trustee Luckham: on a executive committee meeting, which I would make every effort to try and acknowledge,

[0:02:28] Trustee Luckham: but that day passed on Friday. And indeed, I saw a number of red dresses hanging around

[0:02:34] Trustee Luckham: here that weren't in view before. And that's always a really great reminder.

[0:02:42] Trustee Luckham: So that said, I'll just continue introductions. Toby Elliott, Galleon Island, Vice Chair.

[0:02:50] Trustee Elliott: Gabriela Island, but today I'm zooming in from Nanaimo, First Nation Territory,

[0:02:57] Trustee Elliott: and indeed it is the time of the kamas flowers. I've forgotten the Falkalina name, but

[0:03:07] Trustee Elliott: there's just such a, there really is a wonderful community effort to re-engage with these

[0:03:16] Trustee Elliott: traditional practices and so on go for island there's been extensive work parties and some of

[0:03:21] Trustee Elliott: our um provincial parks particularly drum bag to keep clearing away broom and keep those meadows

[0:03:30] Trustee Elliott: revitalized so we can see the cameras coming back so yeah this is indeed the money very great to be

[0:03:37] Trustee Elliott: here so

[0:03:39] Trustee Luckham: i've got some background noise there somebody else talking so i don't know if that's

[0:03:43] Trustee Luckham: and another i'm

[0:03:44] Trustee Elliott: in a i had to be in a tim hortons this morning

[0:03:48] Trustee Luckham: okay well all right

[0:03:52] Trustee Elliott: okay just

[0:03:53] Trustee Luckham: keep it muted when you're not talking then that'd be great and uh so thank you know

[0:03:57] Trustee Luckham: these are great learning opportunities um for us to acknowledge the place that we live in and uh i

[0:04:02] Trustee Luckham: i apologize not knowing the whole communion name for uh gabriel gabriel island because my spanish

[0:04:09] Trustee Luckham: is apparently not so good um and um perhaps you can share that with us toby

[0:04:15] Trustee Elliott: there's there's no

[0:04:17] Trustee Elliott: name for gabriela there are names for um certain village sites about seven or eight different

[0:04:24] Trustee Elliott: sites but there is no ultimino name for gabriel okay

[0:04:27] Trustee Luckham: well that's good then so that's good to know

[0:04:30] Trustee Luckham: so let us continue tim peterson up on uh la action uh oh sorry liskeety island thinking about names

[0:04:37] Trustee Luckham: names of islands.

[0:04:39] Voice 6: Good morning from Oclete, also known as Laskete Island, in the territory of many

[0:04:45] Voice 6: Coast Salish peoples and the treaty territory of the Tla'aman Nation.

[0:04:52] Trustee Luckham: Excellent. Thank you, Tim.

[0:04:55] Trustee Luckham: David Maude, Maine

[0:04:57] Voice 1: Island. From Maine Island in Victoria today, but greetings from the traditional

[0:05:01] Voice 1: home of the WSANIC people, and it's a beautiful sunny day. Indeed.

[0:05:07] Trustee Luckham: So on the staff contingent

[0:05:09] Trustee Luckham: here of course ceo ross hodson pillar um over to you good morning uh good morning uh wonderful to

[0:05:15] Voice 4: be with you

[0:05:16] Trustee Luckham: excellent david mauler uh legislative services hi good morning i'm in victoria coming to

[0:05:23] Trustee Luckham: you from the gangren territory so thank you very much and claire freighter um director of trust

[0:05:28] Trustee Luckham: area services good

[0:05:31] Trustee Elliott: morning everyone and

[0:05:34] Trustee Luckham: uh just scrolling through my list here in case somebody

[0:05:39] Trustee Luckham: doesn't have their video on i think that covers us and then lori foster of course um of which uh

[0:05:45] Trustee Luckham: none of this would happen without your brilliance behind the steering wheel so uh thank you for the

[0:05:51] Trustee Luckham: driving today um so uh here we are then we're picking up on the agenda from uh last week uh

[0:05:58] Trustee Luckham: page 120 is what i parked myself at i'm going to turn it over to the cao to get us started

[0:06:05] Trustee Luckham: Mayor Mrakas, who started off, who was facilitating the session for us last week and there's a beautiful whiteboard that was beautifully printed out and helps refresh us where we left off. CEO Hodson-Piller, good morning and over to you.

[0:06:19] Voice 4: Okay, thanks very much. I think today, Trust Council, we have two things to consider. The first is your work plan and the conclusion of your discussions, such that we can

[0:06:31] Voice 4: action your wishes so that's number one and two is reflections on the strategic planning process

[0:06:37] Voice 4: uh such that they're related we had some conversations about um how um we would or

[0:06:43] Voice 4: you would forward the strategic planning process at the trust um given where we are in the year

[0:06:49] Voice 4: and so that's the the second element so we've prepared in advance um some uh

[0:06:56] Voice 4: a couple of resolutions for your consideration which we'll get to in a moment and you'll think

[0:07:02] Voice 4: through and and hopefully they summarize where we've ended up so i'm going to ask laurie to

[0:07:08] Voice 4: bring the whiteboard back up and if you're okay i'm just going to do a quick summary of where we've

[0:07:13] Voice 4: ended up that's brilliant thank you okay and i would suggest that uh unless there's you know uh

[0:07:22] Voice 4: i don't know if sober second thought is the right word but some second thoughts around this that we

[0:07:26] Voice 4: have we had had a substantial amount of the conversation associated with um the work planning

[0:07:31] Voice 4: process you just have to um so this is a process of just going through and ensuring that we're in

[0:07:40] Voice 4: the right area if you're referring to uh our your paper uh package uh we're basically starting on

[0:07:49] Voice 4: page 122 and going through to 130 to 134 and for each of our current items we're reflecting on

[0:08:01] Voice 4: its relative health and whether it's relevant given we have a new trust council new executive

[0:08:08] Voice 4: committee and so forth and we were considering you know what to do with each of these issues

[0:08:16] Voice 4: So the, and that being one, that the project continue in its current form and priority, that the project be concluded with any required communications, that the project be continued with some change in scope and deliverables, and whether any given project needs to be returned to Trust Council for further direction.

[0:08:35] Voice 4: So the first one that we came upon was updating the trust policy statement

[0:08:40] Voice 4: and generally there is agreement that that remains as a current active project and that

[0:08:47] Voice 4: it continues in its current form and priority. It's funded through this year and you would

[0:08:51] Voice 4: contemplate how it's funding being funded in the following year because it's not going to

[0:08:57] Voice 4: be complete this year. So unless there's questions I'll just move on and keep summarizing and

[0:09:01] Voice 4: And certainly, if anyone puts their hand up, we can stop and reflect.

[0:09:06] Voice 4: The second item was the climate change emergency.

[0:09:09] Voice 4: And my notes say that we determined that that was a C.

[0:09:14] Voice 4: And that is that the project be continued, but with some change in scope and deliverables

[0:09:18] Voice 4: that we would work on in the next period of time.

[0:09:22] Voice 4: And you had some reasonable discussions around that.

[0:09:25] Voice 4: So that remains a current active project.

[0:09:27] Voice 4: That is the climate change emergency declaration of the Islands Trust.

[0:09:31] Voice 4: and that we would reflect on how we would make that real, current, measurable, and effective moving forward.

[0:09:38] Voice 4: The next was the First Nations Reconciliation Programming and Development of Work, the Reconciliation Action Plan.

[0:09:49] Voice 4: And the decision was actually to, of course, maintain that as a current and ongoing project.

[0:09:56] Voice 4: as you know it has uh it's been invigorated by um some significant funding from the province

[0:10:02] Voice 4: we also have some uh funding that it was be allocated from trust council

[0:10:07] Voice 4: there's a large number of uh ongoing related but broadly based projects and goals associated with

[0:10:18] Voice 4: this work that needs to carry on and you've agreed that that should remain a current and active

[0:10:24] Voice 4: project and in so doing you also went to your future projects list and brought forward a number

[0:10:31] Voice 4: of related first nations um pieces of work uh one being uh the murdered and missing indigenous women

[0:10:39] Voice 4: and girls calls for justice resolutions to bring them forward um instead of being a future project

[0:10:45] Voice 4: we would amalgamate that into current active projects and divine the best way to for the

[0:10:51] Voice 4: islands trust to express how it can speak with trustees and and work in its programming to

[0:10:58] Voice 4: reflect those calls for justice we also decided to strengthen relations with first nations which was

[0:11:05] Voice 4: somewhat of a catch-all and we tidied up the future projects list and just brought that

[0:11:11] Voice 4: forward to make it an active project you can see by that arrow so that was your third point that

[0:11:19] Voice 4: you made there's discussion on the fourth and that is preserve and protect marine ecosystems

[0:11:26] Voice 4: there's some discussion over 15 20 minutes half an hour around what that really means how we could

[0:11:35] Voice 4: what specific projects are associated with that whether those are now some of that work is so

[0:11:42] Voice 4: entrenched in some of the positions that the trust has taken over time that they're not active but

[0:11:47] Voice 4: they would certainly be actioned if the occasion arose where there was something associated with

[0:11:55] Voice 4: marine ecosystems but there isn't a specific project of work with a measurable or a defined

[0:12:01] Voice 4: outcome and so the decision was to move that to your future projects list and contemplate

[0:12:07] Voice 4: how you would just like the climate change emergency how would the executive committee

[0:12:10] Voice 4: really advanced work associated with this so you move that from active projects to your future

[0:12:18] Voice 4: projects list and we have two additions to the active projects list thank you laurie one we've

[0:12:27] Voice 4: got at least we've got a motion from yourselves and two motions over time from trust council

[0:12:33] Voice 4: associated with revisiting the provincial grant funding formula and the percentage that is provided

[0:12:40] Voice 4: the operations of the islands trust irrespective of any large grants or medium grants or small grants but in terms of a regular operational grant to the to the trust and the development of a strategy you've you've been tasked with that by trust council and you decided that that should move to your active list and then finally I don't know whether there's a recommendation from staff or not but to undertake some sort of

[0:13:10] Voice 4: I would suggest interim strategic planning process for the islands trust given that right now we have

[0:13:18] Voice 4: a group of trustees at the governance committee plus another group working on their behalf with

[0:13:24] Voice 4: the financial planning committee on development of a corporate plan process which is very closely

[0:13:28] Voice 4: related to the strategic planning process but to take some pressure off the work that they are

[0:13:36] Voice 4: doing but to still match the obligations we have to the to the financial year coming up

[0:13:45] Voice 4: we want to avoid a scenario where we're either unfunded or on we have not contemplated work

[0:13:52] Voice 4: going forward into 2024 2025 and um so you've indicated that you would have that be a priority

[0:14:00] Voice 4: priority on your active projects list. So that's the active projects. I'm going to now move to

[0:14:07] Voice 4: the future projects, where you look, there's a list of, I think, eight. And we discussed,

[0:14:16] Voice 4: oh, no, there was 10. And we discussed how they would, whether they would continue and in what

[0:14:27] Voice 4: form so you see that development of a communication strategy uh i think there's discussion and then

[0:14:34] Voice 4: frankly i'm unclear and this is where we might want to discuss this a little bit i was unclear

[0:14:38] Voice 4: as to whether that the conversation sort of had it bridging certainly it's important does it is

[0:14:44] Voice 4: it a future project or is it should it be into the active projects list uh which would make it

[0:14:50] Voice 4: potentially six um active projects would be which i think is beyond by policy your your allotment

[0:14:57] Voice 4: um but certainly uh it it uh the recommendation i think your discussions led us to have at stay

[0:15:06] Voice 4: as some of your significant work so that would be on the future projects list um marine advocacy

[0:15:16] Voice 4: I was unclear in terms of there was no discussion in terms of removal, but that it would exist and it would need to be reconsidered what the specific actions of executive committee would be associated with this.

[0:15:30] Voice 4: So that remains on the future projects list.

[0:15:34] Voice 4: and the third item that remained was the multi memorandum of understanding and that is

[0:15:44] Voice 4: investigating options for a joint review with the ministry of transportation of road standards and

[0:15:51] Voice 4: that that is a project that's important and executive committee could affect some outcome

[0:15:57] Voice 4: associated with that that then leaves us with some of the other amendments we talked about and that

[0:16:03] Voice 4: that is the calls for justice,

[0:16:05] Voice 4: moving over to First Nations reconciliation.

[0:16:07] Voice 4: We were undecided really about NAPTEP,

[0:16:10] Voice 4: but there was the regulation that changed

[0:16:12] Voice 4: the increase of percentage.

[0:16:15] Voice 4: So we left that with a question mark.

[0:16:17] Voice 4: The governance section eight of the Islands Trust Act.

[0:16:21] Voice 4: I think there was discussion there

[0:16:23] Voice 4: that said that this is healthy.

[0:16:25] Voice 4: It noted that this was an opportunity

[0:16:27] Voice 4: to get to appeal directly to the Lieutenant Governor.

[0:16:30] Voice 4: Mayor Mrakas, However, the mechanics of of provincial decision making that really just gets the cabinet and then provided to the Ministry that's the associated ministry.

[0:16:41] Voice 4: Mayor Mrakas, And there is already a letter that has been gone forward to the province requesting a review of the islands trust a response has been provided back and trust Council is now considering how it's going to respond to that.

[0:16:53] Voice 4: that. So I don't think that needs to be a project any longer. And I think that's a you agree with

[0:17:02] Voice 4: that concept as well. And there was the removal of negative impacts of shellfish aquaculture

[0:17:09] Voice 4: practices, and broadcasting public meetings. Obviously, we're doing that at this point, and

[0:17:16] Voice 4: doing a fairly good job of it, I would think from an operational perspective, that's been

[0:17:21] Voice 4: been achieved uh however um the maintenance of such would be would flow in through um

[0:17:27] Voice 4: communications at the islands trust i would think on a long-term basis so that leaves you with once

[0:17:33] Voice 4: you consider those things um a future projects list that consists of development of a communication

[0:17:39] Voice 4: strategy advancing and the preservation and protection of marine ecosystems to engage with

[0:17:46] Voice 4: the ministry of transportation on an updated memorandum of understanding and that's where

[0:17:54] Voice 4: i believe we left the conversation so that's part one around the work plan and what i'd suggest

[0:18:00] Voice 4: right now is um we've got a a couple of resolutions that we could put up for you to consider um we

[0:18:06] Voice 4: could revisit the list and work through it again um if you wish but uh a couple of resolutions

[0:18:14] Voice 4: and then direction to provide a report to trust council for June, where they would approve your list and at that point, when we were reporting out and you would get a chance to see that report at your at a future meeting prior to June trust council, it would have a rationale for the various changes associated with each of these movements, so I would summarize those and see whether they're appropriate for you.

[0:18:40] Voice 4: With that, Chair Leckham, I'd pause. I know that's quick, but I think everyone knows what I've generally what I've described here. It was as was our strategy session of last week. And if you want, I can put the resolutions forward for your consideration.

[0:19:01] Trustee Luckham: Sure. So thank you for that. That's very helpful. And more or less in my mind over the last couple of days, that sort of matches what I've been thinking. But what I'm thinking is I'd like to provide an opportunity for a reflection from the vice chairs. I don't want to rehash a lot of things necessarily.

[0:19:21] Trustee Luckham: We did sort of suggest that this total meeting today would be maybe a couple of hours, and so keep that in mind.

[0:19:29] Trustee Luckham: But I think it would be helpful to see those motions up on the screen, but we may also want to keep the whiteboard up there if there's references that any of the vice chairs want to make to it.

[0:19:41] Trustee Luckham: But in order to sort of figure out where we could go from at this point, maybe just get those up on the screen for a moment,

[0:19:50] Trustee Luckham: and then we'll and then vice chairs you could ask for the whiteboard up if you want it um in

[0:19:56] Trustee Luckham: any reflections that you have and i see trustee peterson's hand up so let's uh if you have any

[0:20:01] Trustee Luckham: suggestions about how to proceed uh tim or whether you want to start us off with the reflections

[0:20:06] Trustee Luckham: uh

[0:20:09] Voice 6: chair i just wanted to point out we got a note from um vice chair elliot that she has to take a

[0:20:16] Voice 6: a five minutes break and we'll be rejoining us.

[0:20:21] Voice 6: And I just wondered if we want to consider

[0:20:24] Voice 6: before we get too far into the reflections,

[0:20:28] Voice 6: you know, maybe just waiting for her to return.

[0:20:31] Voice 6: I think it might be helpful for her

[0:20:33] Trustee Luckham: to reflect

[0:20:35] Voice 6: as we have.

[0:20:36] Trustee Luckham: Yeah, thank you for that.

[0:20:38] Trustee Luckham: I do think it's important that trustee Elliot would be here.

[0:20:41] Trustee Luckham: She may be as perhaps relocating herself or something.

[0:20:48] Trustee Luckham: so shall we should we just pause for five minutes i apologize for that ceo but i do

[0:20:53] Trustee Luckham: think it's important that everybody here um have the opportunity to hear each other's thoughts

[0:20:59] Trustee Luckham: she's returned excellent okay so we were going to pause there trustee elliott are you

[0:21:06] Trustee Luckham: secure where you are there now i

[0:21:10] Trustee Elliott: am secure yes thank you sir okay

[0:21:13] Trustee Luckham: so i suggested the motions

[0:21:14] Trustee Luckham: be up on the screen for reference at this point but that we would uh look have an opportunity for

[0:21:21] Trustee Luckham: reflection from each of you um and then proceed so let's lori can you get those up and then have

[0:21:28] Trustee Luckham: that uh whiteboard in the background if anybody wants to reference it um

[0:21:32] Voice 4: to both um yeah you'd

[0:21:35] Trustee Luckham: have to toggle back and forth yes let's just see how it goes um i

[0:21:40] Voice 4: can introduce it sir if you wish

[0:21:41] Voice 4: well

[0:21:41] Trustee Luckham: yeah i think that would be uh helpful because it's more extensive than i was thinking

[0:21:45] Trustee Luckham: go ahead so

[0:21:47] Voice 4: there would be uh four emotions you would contemplate today and i'll speak to the

[0:21:52] Voice 4: first one and that is the amendment of your active projects and that is um the following they're

[0:21:58] Voice 4: unranked and you're essentially by doing this you're saying and you will be speaking to trust

[0:22:04] Voice 4: counsel to say these are the projects that executive committee has a particular role

[0:22:08] Voice 4: in advancing at the Islands Trust and of course you have the ability to self-select some projects

[0:22:14] Voice 4: of value as well. We've gone through that process of looking and reviewing and we have the following

[0:22:21] Voice 4: to update the Islands Trust policy statement, to develop the Islands Trust First Nations

[0:22:26] Voice 4: Reconciliation and Engagement Planning, to develop a strategy to increase the provincial financial

[0:22:31] Voice 4: contribution to the Islands Trust, to guide the development implementation of the Islands Trust

[0:22:36] Voice 4: strategic plan and programming associated with the climate change declaration of the allen's trust

[0:22:41] Voice 4: so that would be your current active

[0:22:46] Voice 8: projects okay um do

[0:22:53] Trustee Luckham: you want to touch on the other two

[0:22:55] Trustee Luckham: at this time or well

[0:22:57] Voice 4: there come yeah so given that those are your priorities and once those

[0:23:02] Voice 4: are either significantly completed or more time is provided, you would then move to your

[0:23:11] Voice 4: future projects list, which is now much smaller. It doesn't have

[0:23:16] Voice 4: 11 items in it. There's been some

[0:23:18] Voice 4: consolidation. It's the development of an island trust communication strategy, advancing the

[0:23:22] Voice 4: preservation and protection of marine ecosystems, and engaging with MOTI on a memorandum of

[0:23:27] Voice 4: of understanding. But what that means is those projects wouldn't be advanced or resourced

[0:23:32] Voice 4: significantly in the short term. And that would have to be relayed to Trust Council as well.

[0:23:39] Voice 4: Those would things that when opportunity knocks, we would answer that door, but we wouldn't be

[0:23:44] Voice 4: dedicating significant work. From a staff perspective, if we reflect on this list,

[0:23:50] Voice 4: the only thing that i'm gives me pause is the communication strategy and it's hard to say that

[0:24:01] Voice 4: that is something that's unresourced and not moving forward because first of all it is uh we

[0:24:08] Voice 4: know it's an ongoing function so it's either to be done or or not done it's going to be done and

[0:24:13] Voice 4: in some form either very well or not depending upon the focus of the organization we've heard

[0:24:18] Voice 4: from the the governance committee governance committee the governance review process that this

[0:24:22] Voice 4: is something that uh the trust should pay attention to and advance itself in uh in its delivery

[0:24:30] Voice 4: and we have just we're fully hired you know we're staffed at this point um and there's an

[0:24:39] Voice 4: opportunity to make some progress so that could move forward up into your current active list but

[0:24:47] Voice 4: But then I think realistically, you're going to have some decisions to make.

[0:24:50] Voice 4: So I don't know whether you could not truthfully is the wrong word, but I don't know whether we could realistically advance six projects on a continuous basis for you.

[0:25:03] Voice 4: So I think that's something for you to discuss.

[0:25:06] Trustee Luckham: Right. And it's certainly fluid. But anyway. OK.

[0:25:10] Trustee Luckham: And then the final item to plan.

[0:25:12] Trustee Luckham: plan well

[0:25:13] Voice 4: i would say that there's these first two and then there's one that's not on the board

[0:25:18] Voice 4: and i apologize and it would be simply you directing that the work plan um be um i have

[0:25:25] Voice 4: the wording here a resolution saying that the work plan be developed and provided to trust council

[0:25:32] Voice 4: for approval because ultimately trust council does approve those so that would get me to write

[0:25:38] Voice 4: write a report that summarizes your decisions here, and it gets in front of Trust Council

[0:25:44] Voice 4: for discussion. So inevitably, there would be discussion in June around your priorities. And

[0:25:51] Voice 4: inside that report, I would provide some context to best capture why you've made the decisions

[0:25:59] Voice 4: you've made, but ultimately, you would speak to those at June Trust Council. So that's just a

[0:26:03] Voice 4: means of communicating with Trust Council and getting them understanding where you're going

[0:26:08] Voice 4: in the rationale for it and

[0:26:10] Voice 9: then the la

[0:26:11] Voice 4: the last one we haven't discussed yet and it was at the

[0:26:14] Voice 4: last 15-20 minutes half hour of um our meeting last week so i would suggest that we deal with

[0:26:21] Voice 4: the matters at hand um and then look to uh any actions associated with the strategic planning

[0:26:28] Voice 4: process okay

[0:26:31] Trustee Luckham: great so let's go to opportunity for reflections and maybe there's questions of clarity

[0:26:37] Trustee Luckham: on any of the motions that are in front of us

[0:26:41] Trustee Luckham: or other issues without necessarily rehashing everything

[0:26:45] Trustee Luckham: that we went through last week.

[0:26:48] Trustee Luckham: And I'm going to start

[0:26:50] Voice 8: off with Tim Peterson.

[0:26:56] Voice 8: Yeah, thank you, Chair.

[0:27:00] Voice 6: Just say all in all, I was pretty happy

[0:27:03] Voice 6: with where we got to last week

[0:27:05] Voice 6: and this thank you staff

[0:27:08] Voice 6: for putting these motions together

[0:27:10] Voice 6: because I think that fairly accurately reflects where where we got to the CAO

[0:27:18] Voice 6: did highlight the issue around the communication strategy and that was the

[0:27:23] Voice 6: one thing that stood out for me and this as well the the issue around trying to

[0:27:33] Voice 6: have six active projects I mean I'm certainly aware of staff capacity in

[0:27:41] Voice 6: in actually advancing these things along so i'm looking at i'm looking at the things that we have

[0:27:51] Voice 6: on there that we might consider swapping out with the communication strategy

[0:27:58] Voice 8: and i haven't quite

[0:28:04] Voice 8: decided what what

[0:28:06] Voice 6: i think we ought to do um i guess the biggest question mark for me on the top

[0:28:12] Voice 6: list is the programming associated with the climate change declaration and not that i don't

[0:28:19] Voice 6: think that's important but i i don't have a clear picture of what actions we're engaging in at this

[0:28:28] Voice 6: time in relation to that whereas i i think there's plenty of work to be done around the

[0:28:35] Voice 6: the communication strategy so that's that's uh that's where i'm at at this moment okay thank

[0:28:43] Trustee Luckham: you tim uh trustee mod oh

[0:28:46] Voice 1: i certainly would concur with trustee um peterson's comments um i'm i'm

[0:28:52] Voice 1: happy where we landed last week and and certainly the ceo has done an excellent job of sort of

[0:29:00] Voice 1: summarizing it all and putting it in front of us um i i do i i but i have to reflect on what trustee

[0:29:08] Voice 1: peterson said with regard with the one line item with um climate change declaration because i'm

[0:29:16] Voice 1: unsure as to the deliverables um it's been there for for quite a while and i don't know necessarily

[0:29:23] Voice 1: what we've accomplished as a body with um that energy versus i do know that there's been much

[0:29:31] Voice 1: commentary about the communication strategy and i do know that we can have deliverables there

[0:29:37] Voice 1: so i don't know if it's worthwhile to consider sort of moving the climate change line item

[0:29:43] Voice 1: down to the future projects to allow sort of a pause and reflect and sort of

[0:29:48] Voice 1: we get gather a little bit better idea of what the deliverables are on that line item

[0:29:53] Voice 1: and move the communication strategy up because we know we can

[0:29:57] Voice 8: do work there. Thank you.

[0:30:02] Voice 8: Okay, Vice Chair Elliott.

[0:30:08] Voice 8: I see the CAO has

[0:30:10] Trustee Elliott: his hand up at her own pace to respond to something.

[0:30:12] Trustee Elliott: Oh, okay.

[0:30:13] Voice 4: CAO, you have a response?

[0:30:16] Voice 4: I would ask to speak if we're staying on the climate change discussion.

[0:30:22] Voice 4: But I don't want to interfere with your discourse at this point.

[0:30:26] Voice 4: I'd almost ask Claire to come online with me as I discuss it, if you want, around climate change.

[0:30:31] Voice 4: is that okay now or or i'm happy to defer to trustee elliott if she wanted to speak on

[0:30:38] Voice 4: the matter um

[0:30:40] Trustee Luckham: so trustee elliott shall we hear from ceo and director freighter for um climate

[0:30:46] Trustee Luckham: change sure

[0:30:47] Trustee Elliott: well just briefly um i totally agree with the previous two opinions um my question is

[0:30:54] Trustee Elliott: around what might be undertaking and sort of my feeling is we need to scope out the work

[0:31:02] Trustee Elliott: and maybe conversations with the conservancy would be in order to see so that we're not

[0:31:08] Trustee Elliott: duplicating efforts and I definitely support moving the communication strategy up to

[0:31:14] Trustee Elliott: active projects and considering the

[0:31:17] Voice 1: direction we want to

[0:31:18] Trustee Elliott: go in the climate change

[0:31:20] Trustee Elliott: declaration program so yeah if we got any input on that I'd be happy to hear it

[0:31:27] Trustee Luckham: okay

[0:31:28] Trustee Luckham: Okay. So maybe just to round it out, I'll just chime in here and then we'll go to the conversation

[0:31:34] Trustee Luckham: about climate change and communication strategy, I guess. It does occur to me that all of these

[0:31:42] Trustee Luckham: five projects actually are embraced within communication strategy because we have to

[0:31:47] Trustee Luckham: communicate on all of these things. And so there's an overarching necessity to have

[0:31:54] Trustee Luckham: that, and indeed, as Trustee Elliott has said, create that scope of work around that, and indeed,

[0:32:01] Trustee Luckham: some understanding around climate change and other issues. So struggling with how to balance that,

[0:32:08] Trustee Luckham: not wanting a sixth project, but that communication is a fundamental piece of all of those.

[0:32:14] Trustee Luckham: And then the one piece, and then maybe I just missed it, on the whiteboard, where we ended up

[0:32:21] Trustee Luckham: under june and i can't figure out what the first uh item there is because there's swat vision and

[0:32:28] Trustee Luckham: reconciliation there's explore and interest or internet or something there wasn't sure what that

[0:32:34] Trustee Luckham: was and then we ended up with one policy statement two first nations three housing and i haven't heard

[0:32:40] Trustee Luckham: that that and i don't see where that housing piece is in this conversation at this time so um

[0:32:46] Trustee Luckham: And I agree with everything else I've heard. So back to CAO and then through you, Director Frater.

[0:32:56] Voice 4: Okay, thanks. I'll pick up on your last comment and then move back to the climate change discussion.

[0:33:02] Voice 4: What we see under June is really the strategic planning discussion, less so your executive committee work plan concept.

[0:33:12] Voice 4: So they're related, obviously, and we can link them at the end of this activity.

[0:33:17] Voice 4: But for now, that June was really about working with Trust Council around, sorry about the printing there, that's an external internal review, some sort of SWOT analysis session, do we want to do a visioning discussion?

[0:33:35] Voice 4: And then finally, around this table, it seemed like if there was to be sort of an interim strategic plan, it would focus on the policy statement, First Nations and housing.

[0:33:45] Voice 4: So that was the strategic planning discussion.

[0:33:47] Voice 4: returning to the climate change matter um trust council has responsibly responsibly

[0:33:55] Voice 4: declared a climate change emergency and any decision maker in the current world has contemplated

[0:34:04] Voice 4: or adopted something that's going to guide their actions policies and values moving forward so we

[0:34:11] Voice 4: have done that we then adopted as a means of addressing it inside our strategic plan these

[0:34:19] Voice 4: these three things to amend the policy statement to reflect the climate change emergency to then

[0:34:26] Voice 4: amend official community plans and land use bylaws to address climate change resilience

[0:34:31] Voice 4: including measures to protect coastal douglas fir the foreshore and near shore environments

[0:34:36] Voice 4: and groundwater and three to develop a set of climate change demographic and environmental data

[0:34:42] Voice 4: that would support so those were the ongoing climate change projects now the policy statement

[0:34:49] Voice 4: If we step back from that, the policy statement project is ongoing.

[0:34:53] Voice 4: By your monitoring it going forward as one of your projects, it has a climate change

[0:34:59] Voice 4: element associated with it, right?

[0:35:03] Voice 4: The second is, I think it's okay to say that this trust council might want to reflect on

[0:35:08] Voice 4: what the climate change declaration means to it and have some conversation around what's

[0:35:15] Voice 4: their best expression of their climate change emergency such that you might recommend hey

[0:35:21] Voice 4: it's not for us to do this to carry this ball right now let's reflect on this through either

[0:35:27] Voice 4: a session or something like that with trust council to go how do you think we should be

[0:35:32] Voice 4: addressing climate change and because of that you don't have other than these things actionable

[0:35:41] Voice 4: material to to to move forward that i think would be fully currently supported by trust council

[0:35:49] Voice 4: and lastly the climate change and demographic environmental data which we're always eager and

[0:35:54] Voice 4: excited to try and get and develop i think claire has some reflections on that in that this was i

[0:36:00] Voice 4: think this was removed as a funded project during the last business cycle and it remains um unfunded

[0:36:08] Voice 4: um at this point um but claire would might be able to bring us up to date on

[0:36:13] Voice 4: where we are on that on that environmental data that we so eagerly want to get um

[0:36:21] Voice 2: i could just

[0:36:21] Voice 2: speak to that around the climate change indicators um the reason this was added was there was a

[0:36:26] Voice 2: non-profit my see the sky um thought they had a really good opportunity to secure grant funding

[0:36:31] Voice 2: and you know they were working towards a million dollars of grant funding to do um like environmental

[0:36:36] Voice 2: climate change indicators throughout the region. And we, Trust Council allocated $25,000 to serve

[0:36:42] Voice 2: our in-kind contribution towards that larger project. They were ultimately not successful

[0:36:46] Voice 2: in securing the big grant that they were hopeful for. And then in the end, Trust Council reallocated

[0:36:51] Voice 2: that $25,000 towards the enhanced engagement on the policy statement. So at this time,

[0:36:57] Voice 2: there is no work on that project and it was somewhat ended. But again, I think we were all

[0:37:04] Voice 2: wanting to be realistic about what the trust itself could accomplish in that space. The

[0:37:09] Voice 2: province has tried to do indicators around emissions from the region and even that found

[0:37:15] Voice 2: troubling because of course our small communities it can be hard to quantify things and get accurate

[0:37:19] Voice 2: accurate metrics.

[0:37:23] Voice 4: Yeah and ongoing work you could I think you could readily argue that the

[0:37:29] Voice 4: the watershed strategy, the ongoing groundwater mapping projects, those are climate change

[0:37:37] Voice 4: related projects that still exist within this organization. And it advances that work. But I

[0:37:43] Voice 4: personally think there should be a refined or specific conversation at Trust Council that would

[0:37:49] Voice 4: then fuel your work in the future. And you don't have that right now. So you could move that to

[0:37:53] Voice 4: to um because no one moves this off their most important list this has to remain important

[0:37:59] Voice 4: obviously but it's okay to be focused and have real outcomes associated with what we're trying

[0:38:05] Voice 4: to do associated with it i recommend that you move if you're looking for something out of these top

[0:38:10] Voice 4: projects move that to your future projects list and task trust council with um defining what they

[0:38:17] Voice 4: want to achieve um in the future

[0:38:19] Voice 8: okay that sounds like a good suggestion so

[0:38:27] Trustee Luckham: toby elliott yes and

[0:38:31] Trustee Elliott: i'll note that this was a conversation at the last conservancy board meeting as well as we were

[0:38:35] Trustee Elliott: looking at our work plan for staff and the decision was made because there we couldn't move into phase

[0:38:42] Trustee Elliott: two of the climate change sort of mapping is going to be pretty expensive and staff resources um

[0:38:50] Trustee Elliott: um we just were not adequate to um to fulfill that and so we went in the direction of um

[0:39:00] Trustee Elliott: rejigging administration and some of the management planning that's needed and so it's still

[0:39:06] Trustee Elliott: the important piece that we have to address but there has to be some strategic planning

[0:39:11] Trustee Elliott: associated with it and so um i think all in all we need to look at that as a whole and i totally

[0:39:18] Trustee Elliott: agree that going back to trust council and asking what is our take on it what do we want to do about

[0:39:25] Trustee Elliott: climate change emergency as a check-in and not assuming that well we don't have any programming

[0:39:32] Trustee Elliott: to run on other than like you said the policy statement so yeah I'm in favor of of doing a

[0:39:38] Trustee Elliott: deep dive at the time that seems appropriate so that we can create a good strategy that everyone

[0:39:44] Trustee Elliott: in my hands here director

[0:39:47] Trustee Luckham: frader i saw your hand up there yeah

[0:39:51] Voice 2: i would just add if as you're um if

[0:39:54] Voice 2: you do choose to approach trust council i would just remind executive committee that last term

[0:39:57] Voice 2: a number of trustees put quite a lot of effort into developing like key messages around climate

[0:40:02] Voice 2: change for last last term's trustees so we have those here should that be of helpful i think quite

[0:40:09] Voice 2: a bit of work went into them um it was a trustee-led initiative so i just wanted to remind

[0:40:12] Voice 2: do you have that to help frame any discussions if that's something you'd like us to provide

[0:40:16] Voice 2: for you to consider um as you move the climate change conversation forward again

[0:40:20] Voice 2: and

[0:40:22] Voice 4: indeed to support claire what claire said we've got a web page that is fairly explicit around

[0:40:26] Voice 4: um the the climate change um actions of the islands trust so we'd want to go back and refresh

[0:40:32] Voice 4: that and maintain it in some way yeah

[0:40:38] Voice 8: thank you for that so um

[0:40:40] Trustee Luckham: just for clarity are you suggesting

[0:40:43] Trustee Luckham: I'm suggesting this would happen in June or we this is in September what's

[0:40:49] Voice 4: that sir hunting

[0:40:50] Trustee Luckham: this uh item climate change over to trust council oh

[0:40:56] Voice 4: no I think that uh you should this is your work plan and your rec you're considering it so um I would think that in a report to trust council from executive committee saying this is what we'd like to do on this particular matter you would we would summarize what you've just said

[0:41:15] Voice 4: indicated and schedule it for um and ask trust council to take up that matter but not in june

[0:41:22] Voice 4: necessarily that would be part of some long-range planning right

[0:41:27] Trustee Luckham: so it might be a workshop event

[0:41:29] Trustee Luckham: that maybe that's from reporting out in september through the fall okay that's

[0:41:32] Voice 4: the only the only

[0:41:33] Voice 4: thing i would say chair luckham is this when we talk when we talked about the strategic plan

[0:41:38] Voice 4: um and this is where they're linked you see policy statement first nations and housing

[0:41:44] Voice 4: and we're doing a significant amount of water work at the islands trust that is funded

[0:41:52] Voice 4: that um is very related to the housing function and that and um how we will achieve some

[0:42:00] Voice 4: progress in providing housing for people and to understand the limits that each island has

[0:42:09] Voice 4: associated with this water so I would think that you might want to contemplate a fourth item when

[0:42:14] Voice 4: we get to that discussion around the recommendations to trust council for strategic work and that would

[0:42:20] Voice 4: be water and that is if not the preeminent a significant piece of climate change programming

[0:42:30] Voice 4: which would be one of the strategic directions of the trust so I think then you could honor some of

[0:42:35] Voice 4: climate change work that you're um is so important but still because trust council has already

[0:42:41] Voice 4: thought about this and said this is worth doing and put a lot of money towards it so that piece

[0:42:46] Voice 4: could live on as part of the strategic direction um but you wouldn't be doing active climate change

[0:42:52] Voice 4: work until you've had that conversation other than in the water space but anyway i offer that thought

[0:42:58] Voice 4: as we move into the second part of this conversation okay

[0:43:04] Voice 8: um i

[0:43:07] Trustee Luckham: just want to reflect on

[0:43:10] Trustee Luckham: on the whole climate change thing um and certainly looking out my window and looking at the brown

[0:43:16] Trustee Luckham: limbs on trees uh surrounding me as we come out of winter um i participated in a local government

[0:43:24] Trustee Luckham: a couple of days ago now, hosted by the province for mayors and chairs, around emergency management going into what is essentially now flood season, fire season, heat dome, drought seasons.

[0:43:44] Trustee Luckham: And so on that, and those are ostensibly climate change related events for which there's extensive planning and thought going into how to manage these and resource these events and mitigating and education and all that sort of stuff.

[0:44:06] Trustee Luckham: And that all kind of ties into this, because what's clear is that they've now added as new in 2022 flooding, wildfire and extreme heat events as part of their public alerting system and lots of energy going into that.

[0:44:21] Trustee Luckham: And so there's lots of conversations to have. And so I think revisiting this as we're living climate change is a good opportunity.

[0:44:32] Trustee Luckham: And so I agree with I think where we've ended up in moving that off to council and creating space for that communication strategy, if I'm not mistaken.

[0:44:42] Trustee Luckham: can uh anybody else for something here i'm and ceo should this juncture should we be moving into

[0:44:50] Trustee Luckham: these motions as we have

[0:44:51] Trustee Luckham: yes if you're

[0:44:53] Voice 4: satisfied you should make a motion to uh i guess uh so these

[0:44:58] Voice 4: are new motions you'd say to move the islands trust communication strategy to uh an active

[0:45:03] Voice 4: project and um to move the climate change programming associated with the climate change

[0:45:11] Voice 4: declaration to the future projects list yeah

[0:45:14] Trustee Luckham: and maybe that could there could be in something in

[0:45:17] Trustee Luckham: brackets forwarded to council or something well

[0:45:20] Voice 4: then you could have a separate motion in that uh

[0:45:22] Voice 4: okay an rfd be provided to trust council in june perfect summarizing the executive committee's um

[0:45:30] Voice 4: work plan seeking approval something along those

[0:45:33] Trustee Luckham: lines does uh one of the vice chairs want to

[0:45:35] Trustee Luckham: to kick that motion

[0:45:37] Voice 8: off uh tim peterson always likes motion all

[0:45:42] Voice 6: right i'm i'm ready to tackle

[0:45:45] Voice 6: the the first one and i'm just gonna go right ahead i move that the executive committee current

[0:45:51] Voice 6: active projects be amended to the following to update the island's trust policy statement

[0:45:57] Voice 6: to develop the island's trust the first nation's reconciliation and engagement planning

[0:46:01] Voice 6: to develop a strategy to increase the financial contribution to the island's trust

[0:46:07] Voice 6: to guide the development and implementation of the island's trust strategic plan

[0:46:12] Voice 6: and development of an island's trust communication strategy

[0:46:17] Trustee Luckham: seconded by uh david maude so did you

[0:46:21] Trustee Luckham: capture that laurie essentially that original motion slightly altered perfect you did leave

[0:46:27] Trustee Elliott: out the word provincial but that strategy to increase the provincial financial contribution

[0:46:32] Trustee Elliott: but yes thank

[0:46:34] Voice 6: you for that yeah

[0:46:36] Voice 8: it is

[0:46:38] Trustee Luckham: in there the provincial financial not

[0:46:40] Trustee Elliott: you laurie it was

[0:46:41] Trustee Elliott: trustee peterson oh i

[0:46:43] Trustee Luckham: see okay

[0:46:44] Trustee Elliott: excellent

[0:46:46] Trustee Luckham: so that's moved and seconded we're happy with that any

[0:46:50] Trustee Luckham: further discussion show of hands otherwise all those in favor show of hands digital or electronic

[0:46:56] Trustee Luckham: that's great so that carries how about that ceo part

[0:47:02] Voice 8: one okay so part two did you want me to

[0:47:13] Voice 8: continue on chair i didn't

[0:47:14] Voice 6: see anybody else jump in so go ahead okay i move that the executive

[0:47:19] Voice 6: committee future projects be amended to the following to advance the preservation protection

[0:47:25] Voice 6: of marine ecosystems to engage with the ministry of transportation on an updated memorandum of

[0:47:31] Voice 6: of understanding and programming associated

[0:47:34] Voice 6: with the climate change declaration of the islands trust.

[0:47:39] Trustee Luckham: Right.

[0:47:41] Trustee Luckham: Do I have a seconder?

[0:47:42] Trustee Luckham: I see David, I see trustee Elliott.

[0:47:45] Trustee Luckham: We're going to mix it up a little bit

[0:47:47] Trustee Luckham: and I'll ask if there's any further discussion

[0:47:49] Trustee Luckham: or just to speak to the motion.

[0:47:52] Trustee Luckham: No, all those in favor, hands up.

[0:47:56] Trustee Luckham: Perfect, that carries unanimously.

[0:47:59] Trustee Luckham: And so that concludes that item.

[0:48:03] Trustee Luckham: uh there was a suggestion that we have a motion to direct some work to advise council and then

[0:48:11] Trustee Luckham: of course we've got the strategic plan item here as a separate item ceo uh where do you think we're

[0:48:16] Trustee Luckham: at there well

[0:48:19] Voice 4: i just think that you should uh it's fine you've you've adopted what you'd like

[0:48:23] Voice 4: to do but you have to communicate that to trust council um uh at the end of every trust council

[0:48:29] Voice 4: meeting it's a bit perfunctory but they approve your work plan this is an opportunity for you to

[0:48:34] Voice 4: defend it and say why it's important that you should be dedicating some work associated with

[0:48:39] Voice 4: this and how the conversation could go is someone might say something like um i think there's

[0:48:44] Voice 4: another way to achieve that objective or let's send this to another committee or whatever i think

[0:48:51] Voice 4: that's where the the discussion may or may not go um and quite often it's just great it's approved

[0:48:57] Voice 4: but this is where you've thought this through

[0:49:00] Voice 4: and you're saying this is where we think

[0:49:02] Voice 4: we should do our work.

[0:49:04] Voice 4: And some report that just summarizes these changes

[0:49:08] Voice 4: is probably appropriate.

[0:49:13] Voice 8: Okay, Vice Chair Elliott.

[0:49:15] Trustee Elliott: Before we move on to this one,

[0:49:18] Trustee Elliott: could we have a resolution about exploring

[0:49:23] Trustee Elliott: the specific deliverables to be developed

[0:49:25] Trustee Elliott: by Trust Council in support of a climate change

[0:49:28] Trustee Elliott: is declaration just that we don't miss that often in the conversation part work plan climate change

[0:49:35] Trustee Elliott: is still an important project um but we need direction of trust council at a future

[0:49:44] Trustee Elliott: planning section perhaps in september

[0:49:50] Trustee Elliott: uh

[0:49:50] Voice 4: may i mr chair yes so i'm wondering this is just a suggestion if as i write an rfd

[0:49:59] Voice 4: to trust council on your behalf the first would be that the active projects list and the current

[0:50:08] Voice 4: projects list be approved that would be the first resolution and the second resolution

[0:50:23] Voice 4: And then a second resolution might be in support of a climate change declaration that executive committee seeks greater reflection and direction from trust council on how it wants to manifest this important declaration.

[0:50:41] Voice 4: So that would be, and that it be the subject of some future work or a session at Trust Council.

[0:50:49] Voice 4: Don't date it. Well, if you want to date it, that's great, but that means it is an active project.

[0:50:58] Voice 4: So that would then, if it's a second resolution, it goes on the fuel of Trust Councils if they accept that.

[0:51:06] Voice 4: And that's how it lives on as a thing to be addressed.

[0:51:10] Voice 4: addressed and once you have your strategic planning process it might be part of the

[0:51:13] Voice 4: strategic planning process discussion or it might happen in March I'm not sure so we could do it

[0:51:21] Voice 4: that way or we could do it the way you suggested and that is for you to come up with a separate

[0:51:24] Voice 4: resolution saying do it at a specific time or something like that

[0:51:27] Trustee Elliott: I don't want to create more

[0:51:28] Trustee Elliott: work I think as long as the information is contained in the RFD and that trust council

[0:51:34] Trustee Elliott: understands that we're not abandoning climate change but we're going to have to look at this

[0:51:39] Trustee Elliott: as accounts strategic direction or strategic planning session i'm totally comfortable

[0:51:46] Trustee Luckham: okay okay so did somebody grasp the notion about creating some uh work to uh provide a briefing

[0:51:59] Trustee Luckham: to council and have a idea for a motion to come forward and it can be simple

[0:52:08] Trustee Elliott: the request the cao to

[0:52:13] Trustee Elliott: report summarizing the executive committee's work plan and future projects

[0:52:18] Trustee Elliott: for the next trust council meeting yeah

[0:52:21] Voice 4: for june trust council

[0:52:24] Voice 8: are you good with that one laurie are we likely to see that up on the screen or

[0:52:34] Voice 8: i'm sorry no please i

[0:52:36] Voice 4: think we've got that though chair luck i'm like the general concept yeah

[0:52:38] Voice 4: Okay. So then do

[0:52:40] Trustee Luckham: I have a seconder? Trustee Maude,

[0:52:44] Voice 8: thank you. And

[0:52:46] Trustee Luckham: are we comfortable with

[0:52:47] Trustee Luckham: voting on this? Any other discussion? So all those in favor then? And that carries. So

[0:52:54] Trustee Luckham: Laura, you've got that. All right. So then this does then bring us to the strategic plan

[0:53:03] Trustee Luckham: item here. And given what we've just talked about, is there any further reflections

[0:53:10] Voice 8: there?

[0:53:12] Voice 8: trustee peterson yeah thank

[0:53:16] Voice 6: you chair i just i had uh i just wonder if we could hear that last

[0:53:22] Voice 6: motion again i had had a thought um uh i sort of put together a motion i just wanted to hear it

[0:53:30] Voice 6: again just see if i have the bits i have made

[0:53:35] Voice 8: notes of are reflected in it laurie could you

[0:53:42] Voice 8: review the i

[0:53:43] Voice 3: i apologies i didn't capture that you claimed it was captured no

[0:53:48] Voice 4: laurie we're asking

[0:53:49] Voice 4: And I'm sorry, let's

[0:53:51] Trustee Elliott: revisit it.

[0:53:52] Trustee Elliott: EC requests the CAO to prepare a report and RFD

[0:54:06] Trustee Elliott: summarizing EC's work plan and future projects

[0:54:09] Trustee Elliott: for the June Trust Council meeting.

[0:54:11] Voice 8: I guess we're going to need it on screen, Lori.

[0:54:21] Voice 8: I put it in the chat there.

[0:54:24] Voice 8: Yeah.

[0:54:27] Voice 8: Thank you.

[0:54:28] Voice 8: are

[0:54:41] Voice 9: you I'm

[0:54:43] Voice 8: just waiting on Laurie um because of course the

[0:54:46] Trustee Luckham: public can't see the chat

[0:54:47] Trustee Luckham: and um there's a necessity for that to be there we go

[0:54:52] Voice 8: Heidi there we go perfect

[0:54:55] Voice 8: that your intention there Josie Elliott no

[0:54:59] Voice 4: no so Laurie you know the document that has the

[0:55:04] Voice 4: resolutions on it yes can you go to that document and

[0:55:12] Voice 8: can you write on it the

[0:55:16] Voice 4: the resolution that's in the chat.

[0:55:19] Voice 4: Can you grab the one from the chat

[0:55:21] Voice 4: and put it on that resolutions document?

[0:55:28] Voice 8: Hello?

[0:55:29] Voice 8: I'm here.

[0:55:31] Voice 8: Is that okay?

[0:55:33] Voice 3: Thank you, yes.

[0:55:35] Voice 3: Okay.

[0:55:35] Voice 6: Yeah, and if I might, Chair,

[0:55:38] Voice 6: Laurie did pop up for a moment

[0:55:40] Voice 6: the resolution that I was considering advancing,

[0:55:45] Voice 6: which speaks directly to the climate change bit.

[0:55:50] Voice 6: bit i just wanted to review trustee elliott's motion first to so i i don't think the one i've

[0:55:55] Voice 6: uh the other one is is actually redundant but uh you can all be the judge of that when we get there

[0:56:02] Voice 6: okay yeah

[0:56:03] Trustee Luckham: so let's just wait for the motions we voted on yeah

[0:56:08] Voice 3: i don't know why it's not copying

[0:56:11] Voice 3: from the chat oh

[0:56:13] Trustee Elliott: weird you want me to read it out i

[0:56:16] Voice 3: can type it from the chat thank you

[0:56:18] Voice 3: your patience is appreciated so

[0:56:20] Trustee Luckham: let's just give laurie a moment this is challenging at the best

[0:56:23] Trustee Luckham: of times and so let's give

[0:56:26] Voice 8: her a moment and we'll get that up on the screen there you are okay so

[0:57:27] Voice 8: that's what we

[0:57:28] Trustee Luckham: voted on um and so we're satisfied with that so tim that informs you for your next

[0:57:35] Trustee Luckham: motion and if you sent that to laurie in some form it sounds like it popped up on the screen

[0:57:41] Trustee Luckham: yeah

[0:57:42] Voice 6: i have uh so the motion and i just it's just uh the consent my only consideration is around how

[0:57:51] Voice 6: specific staff would like us to be on this but uh the motion is uh that ec request direction

[0:57:58] Voice 6: from stress trust council on further action on the climate change emergency and include in the

[0:58:03] Voice 6: briefing materials uh oh the include in the briefing materials from trustee-led messaging

[0:58:12] Voice 6: last term as referenced by claire

[0:58:16] Voice 8: does that make sense yep and staff is that is that

[0:58:30] Voice 6: feel like

[0:58:31] Voice 6: sufficient direction to get that back to trust council as we had discussed is that sure

[0:58:37] Voice 9: i mean

[0:58:39] Voice 6: i made a note of a whole bunch of other stuff we could put in there but i trust that you

[0:58:45] Voice 6: you're going to include you know considerations of groundwater wildfire risk mitigation etc we

[0:58:51] Voice 6: don't need to make that all explicit there so um yes i i so the only thing that has moved her

[0:59:03] Trustee Luckham: well yeah let's uh the only trouble with that motion is that you say and include in the briefing

[0:59:08] Trustee Luckham: but you haven't actually asked for a briefing you're obviously referring back to the previous

[0:59:13] Trustee Luckham: one so how do we tidy that up so it's obvious that if

[0:59:17] Voice 8: standalone that it's uh functional

[0:59:24] Voice 8: direct staff to request yeah does that cover it yeah and direct staff to request a briefing

[0:59:37] Voice 6: oh well if

[0:59:38] Voice 6: that ec direct staff to request direction that's what i was thinking yes

[0:59:46] Voice 4: And if I may, and just remove

[0:59:49] Voice 4: the word, I

[0:59:49] Voice 6: think

[0:59:51] Voice 8: we

[0:59:54] Voice 4: would just remove the word briefing.

[0:59:58] Voice 4: We would just go.

[1:00:00] Voice 4: and include materials from trustee-led messaging from the previous term

[1:00:04] Trustee Luckham: forward maybe yeah that's

[1:00:08] Trustee Luckham: that's that helps yeah perfect

[1:00:12] Voice 4: okay

[1:00:14] Trustee Luckham: that's close enough and there's an o missing on oh no materials

[1:00:17] Trustee Luckham: that's okay yeah ignore me lori okay so then i have a motion on the floor let's move do i have

[1:00:25] Trustee Luckham: a seconder trustee elliott thank you um any further discussion on that seems simple enough

[1:00:32] Trustee Luckham: so all those in favor and that carries unanimously thank you and um so what's next here with respect

[1:00:45] Trustee Luckham: to the climate change element or not so strategic plan element okay

[1:00:50] Voice 4: thanks mr chair i'll take the uh

[1:00:51] Voice 4: i'll move back into sort of facilitation role for a few moments if that's okay

[1:00:55] Voice 4: Okay. Yep. Okay. Thanks. And Lori can, when she's ready, can put the old whiteboard

[1:01:04] Voice 4: diagram back up. So executive committee, we had a, maybe a half hour conversation at the end of it

[1:01:11] Voice 4: or towards the end of it last week. I think there was just a really great moment where

[1:01:17] Voice 4: there were some suggestions for sort of a simplified process going forward.

[1:01:21] Voice 4: You all agreed to that. And in doing that, you were thinking about the responsibilities to have some strategic direction for the organization into its second term, that you were want to make sure that the budget process that's upcoming is real and funds ongoing work that's of a strategic nature at the trust.

[1:01:45] Voice 4: Now, these are my words, but I'm summarizing the discussion. Acknowledgement that we're in a delicate place where we're looking at a long range change to how we do strategic development and things through a new corporate planning process.

[1:02:02] Voice 4: But that's at a different timing than us needing to have a budget by December and approve it.

[1:02:12] Voice 4: So it's not going to be perfect, but the solution was to have some conversations in June and some materials in front of Trust Council that summarizes three or four directions for the Islands Trust.

[1:02:27] Voice 4: So now I'm going to, that was a general summary.

[1:02:29] Voice 4: I then thought about that, and I've written down the following, what I would say, assumptions are. So this is just for your thinking. It's as if I've written another little sub-report to you. The first is that you're of the belief that there should be the development of an interim strategic plan of some sort.

[1:02:47] Voice 4: yes the second the alternative is unpalatable and that is just moving forward with funding

[1:02:59] Voice 4: on previous projects not only for this year but for the next year so essentially not having any

[1:03:06] Voice 4: strategic refreshed strategic expression of this trust council into some period into the future

[1:03:15] Voice 4: So those two things go together. The next is that you agree that we should engage with trustees in June and September on the development of an interim plan in order to meet these financial deadlines and to express some direction of the Islands Trust.

[1:03:34] Voice 4: Now this is, I don't think you agreed to this, and this is where there's some discussions probably necessary, that some discussion on the vision and mandate of the Islands Trust is necessary before that happens.

[1:03:46] Voice 4: and why i say this is um we're not clear here is that the governance committee itself is

[1:03:55] Voice 4: contemplating that question they're looking at part three of the act getting some sort of legal

[1:04:03] Voice 4: definitions um some a broad framework so how you can have that discussion they may or may not have

[1:04:10] Voice 4: a ribbon arrived at a place where they think hey we've got a mature discussion to have a trust

[1:04:15] Voice 4: council or not around truly visioning and an understanding of the mandate i if you're asking

[1:04:24] Voice 4: me i think some discussion of that's probably of value i don't know if it can come if we can

[1:04:28] Voice 4: compress as profound a discussion as that is into hey let's get an interim strategic plan

[1:04:34] Voice 4: you see the challenge we have right um however and here's an another assumption the upcoming

[1:04:44] Voice 4: coming policy statement project itself is going to accelerate this conversation, whether trustees

[1:04:49] Voice 4: want to have it or not, unless the policy statement project is halted. And the reason why

[1:04:55] Voice 4: is because inside the current document that has been directed by a previous trust council to go

[1:05:02] Voice 4: forward, and in the last budget was also said by this trust will go forward, it has definitions

[1:05:09] Voice 4: of around some of these key things

[1:05:11] Voice 4: of what the mission of the Islands Trust is.

[1:05:14] Voice 4: It's got some visionary language associated with it.

[1:05:17] Voice 4: And it speaks to unique amenities.

[1:05:27] Voice 4: So that's happening.

[1:05:29] Voice 4: The governance committee is thinking about it.

[1:05:32] Voice 4: And here you are going,

[1:05:34] Voice 4: well, how do we reasonably advance this?

[1:05:38] Voice 4: So that's what's in front of us.

[1:05:42] Voice 4: So I sort of made those four or five assumptions, and I wanted you to either nod or not nod with those to then say, okay, if those hold, in June, we should have a session of maybe a Wednesday afternoon session, which there is room on the schedule, to do two or three things.

[1:06:07] Voice 4: one engage in a strength weaknesses opportunities and threats session with trust council where they

[1:06:14] Voice 4: sit staff might write a brief report providing some startup considerations but really this is

[1:06:22] Voice 4: a chance for the trustees to determine what those things are as they look at what a what's

[1:06:28] Voice 4: their policy statement going to be like what's their strategic planning process how are we going

[1:06:32] Voice 4: going to govern all those kinds of things so um a bit of a SWOT session do we have a visioning

[1:06:39] Voice 4: session too that seems like a pretty big mountain to climb um but maybe and uh so one a SWOT session

[1:06:50] Voice 4: where we talk about external internal um the state um of um the external world the internal

[1:06:57] Voice 4: internal world at the trust, a SWOT analysis, and then receipt of sort of a draft or an interim

[1:07:04] Voice 4: strategic plan package that has what I would recommend before things, the policy statement,

[1:07:12] Voice 4: First Nations, housing, and water. And those are all, nothing's new here. These are all

[1:07:22] Voice 4: uniformly being expressed as important, and they're funded. And we don't have to,

[1:07:28] Voice 4: we still have to go in and look at the milestones and project elements associated with these

[1:07:35] Voice 4: and put forward good projects that trustees will approve of at the end of the day but these would

[1:07:41] Voice 4: be simply expressed interim strategic plan it would be like three pages right and then away we

[1:07:52] Voice 4: go the threat to this idea is that a true corporate plan as we've been discussing is a reductive

[1:08:01] Voice 4: process where you first have your visioning you understand what that is you then establish your

[1:08:06] Voice 4: main goals which probably um and your value systems you then start to you know you've

[1:08:13] Voice 4: acknowledged the external and internal world that you're operating within then you're moving into

[1:08:17] Voice 4: what are what are some goals we'd like to achieve then you get into some specific projects like the

[1:08:23] Voice 4: policy statement first nations housing and water then you develop the um the milestones or tasks

[1:08:30] Voice 4: underneath those to a specific objective by june we will not have all of that right um but we could

[1:08:38] Voice 4: have a discussion led by myself in the chair or or maybe someone from the governance committee i don't

[1:08:45] Voice 4: know around um because for some trustees it's going to be abrupt to just receive this i will

[1:08:53] Voice 4: take you back to our last term where we had a very extended long-term well thought out

[1:08:59] Voice 4: consultant-based process for trustees to come to their conclusions. And here we sit with a

[1:09:06] Voice 4: strategic plan. I hold it up right now. But I think that in the absence of anything else,

[1:09:12] Voice 4: I think this is a reasonable place for you to be. And you're fulfilling your duties by drawing

[1:09:18] Voice 4: Trust Council's attention to where we are. And it still can acknowledge the work that

[1:09:24] Voice 4: the um the governance committee is doing and i suggest that if you decide to do this that

[1:09:30] Voice 4: someone speaks to this other than me at the governance committee meeting on may 29th to

[1:09:37] Voice 4: make sure these bodies are in harmony um and that uh for a trustee um who's at the receiving end of

[1:09:47] Voice 4: getting this information that they kind of understand it as a whole how it all fits together

[1:09:52] Voice 4: that's about what I've that was my summary of the conversation towards the conclusion of last

[1:09:58] Voice 4: week and a few assumptions which I sort of drew from that so I offer you this for your discussion

[1:10:06] Voice 4: I haven't quite figured out how to write the report but that's what I spent a couple weeks on

[1:10:14] Voice 4: so I try and get you a version of this for your next meeting and then you'd get to refine it again

[1:10:22] Voice 4: at your meeting after that prior to trust council if everything works out perfectly and no one ever

[1:10:28] Voice 4: phones me well

[1:10:33] Voice 8: i wish you heavy success with the

[1:10:36] Voice 4: thank you very much phone

[1:10:37] Trustee Luckham: situation um i'll just

[1:10:41] Trustee Luckham: chime in um you know indeed a full-on vision discussion is more than we can embrace in

[1:10:50] Trustee Luckham: June, I would suggest. But, you know, certainly ever since the, ever since last term, when we

[1:10:58] Trustee Luckham: didn't really land, we didn't land a vision, there's been a continued call for some kind of

[1:11:06] Trustee Luckham: vision. And indeed, that has been emphasized in the governance review process. And indeed,

[1:11:12] Trustee Luckham: the governance committee is acting on that but I think that for want of a better term

[1:11:20] Trustee Luckham: there's a lot of anecdotal information there's a lot of assumptions there's a lot of ideas

[1:11:25] Trustee Luckham: we actually haven't had that conversation at council and so although we don't want to

[1:11:30] Trustee Luckham: necessarily have a vision quest I think it's reasonable to ask council and seek that

[1:11:38] Trustee Luckham: confirmation from council that they believe that that is true in order to that that is one of the

[1:11:46] Trustee Luckham: significant steps in advancing a number of strategic elements um but indeed at this

[1:11:52] Trustee Luckham: time the governance review is contemplating that and i can certainly have a conversation

[1:11:55] Trustee Luckham: with the chair of the governance uh committee um in advance of may the 29th um because we do sort

[1:12:04] Trustee Luckham: to need to start pulling this all together um for council and i don't want to get ahead of council

[1:12:11] Trustee Luckham: because i think that you highlighted that a bit is that we don't want to go in with all this

[1:12:16] Trustee Luckham: deep thinking about something and and then and then and then drop that on the table at council

[1:12:21] Trustee Luckham: and and it just becomes a bit of a surprise with this maybe not enough information on hand

[1:12:28] Trustee Luckham: And anyway, those are my random thoughts.

[1:12:32] Trustee Luckham: And I see Trustee Peterson up there.

[1:12:35] Trustee Luckham: And is there somebody else who wants to chime in on this

[1:12:37] Trustee Luckham: or provide some direction?

[1:12:40] Voice 6: Yeah, thank you, Chair.

[1:12:42] Voice 6: So first, I'd just like to thank the CAO.

[1:12:47] Voice 6: I think your assumptions were accurate and helpful

[1:12:51] Voice 6: from my point of view.

[1:12:53] Voice 6: Just as a recap of where we were at last weekend,

[1:12:58] Voice 6: and and sort of where we got to um i agree that uh consideration of of delving into vision um

[1:13:10] Voice 6: june is is just simply too soon so i i think that that's reasonable to consider

[1:13:16] Voice 6: um that we might wait and wait till september um you know having to go at swat in june i think is

[1:13:23] Voice 6: is more realistic than vision.

[1:13:28] Voice 6: My sense is that in terms of communication from this body

[1:13:35] Voice 6: to trust council and indeed to governance committee

[1:13:42] Voice 6: that our goal as I think the CAO sort of encapsulated

[1:13:47] Voice 6: there earlier is that we're gonna,

[1:13:51] Voice 6: our goal is to do a strategic planning light

[1:13:54] Voice 6: so that we're not leaving the organization bereft of any strategic plan but that it's

[1:14:01] Voice 6: you know for in terms of planning in terms of resourcing and that we've kept it small

[1:14:09] Voice 6: on purpose and that part of that is also around respecting the fact that governance committee

[1:14:17] Voice 6: with help from financial planning committee is working on a new process and so that that's part

[1:14:23] Voice 6: of our intention by keeping this very succinct um is to respect what we see coming down the

[1:14:33] Voice 6: pipe in the in the future from those bodies those are my comments uh

[1:14:39] Voice 8: vice chair elliott

[1:14:42] Trustee Elliott: thank you chair and thank you ceo that was a good summary i can see the difficulty of

[1:14:48] Trustee Elliott: lining up these um timelines um if a squad analysis is going to be helpful for everyone to

[1:14:58] Trustee Elliott: contribute their input into the landscape I think that is really appropriate to be

[1:15:05] Trustee Elliott: done as some kind of an exercise of the of the trustees um it sounds like vision could we have

[1:15:15] Trustee Elliott: a vision discussion in September and in the meantime um we sort of lay the groundwork

[1:15:23] Trustee Elliott: work as in these are the different pieces at play this is what governance committee is working on

[1:15:31] Trustee Elliott: the corporate plan working group is working on EC is trying to hold the process and suggest that an

[1:15:41] Trustee Elliott: interim strategic plan be considered but not adopted until trust council has had some kind of

[1:15:52] Trustee Elliott: of input into that direction and understand the layout i so and then in the in the meantime i was

[1:16:00] Trustee Elliott: thinking could the governance and the corporate is that corporate plan working group and a

[1:16:07] Trustee Elliott: representative from ec get together between now and may 29th to yeah just some of these

[1:16:17] Trustee Elliott: these pieces that we need to negotiate Mr.

[1:16:25] Voice 8: Chair yes

[1:16:26] Voice 4: sir two things um just really appreciating

[1:16:30] Voice 4: these comments because it's helping me think and and support you what if what went forward to June

[1:16:37] Voice 4: was a description of this discussion and an offering saying here's the strategy to have

[1:16:46] Voice 4: the strategy um here's the assumptions we've got like almost the assumptions that i provided

[1:16:53] Voice 4: earlier which they're all real um generally that plus a suggestion for um a two-part process first

[1:17:04] Voice 4: in june we have this external you know the actual thing we do in june is the external internal

[1:17:10] Voice 4: discussion um where do we feel where do the trust deals feel we are undertake a swot analysis we'll

[1:17:16] Voice 4: come up with a process whether it's sticky notes or whatever to to have that discussion

[1:17:21] Voice 4: and the receipt of a suggested strategic process that includes one two three four five it's not

[1:17:28] Voice 4: saying for approval but it's saying do you like this approach and then in september maybe the

[1:17:35] Voice 4: the um governance committee instead of pressuring them on a deep and fundamental topic by september

[1:17:43] Voice 4: Where they could perhaps lead some sort of vision discussion, mandate discussion.

[1:17:49] Voice 4: And why this may work, here I am surfing here, is that for all of these projects, it's not like they're brand new and we need to go refund and reproject them all.

[1:18:00] Voice 4: We basically, we have a pretty good idea of what they're going to cost or a reasonable idea.

[1:18:08] Voice 4: RPC has already come up with its 24-25 direction.

[1:18:11] Voice 4: direction. Claire and Trust Programs Committee is going to reflect on where the policy statement

[1:18:17] Voice 4: goes, and it's going to go one of several directions. I think we're getting a much more

[1:18:23] Voice 4: mature housing function at the Allens Trust, and we're trying to go out and get some significant

[1:18:28] Voice 4: funding. But, you know, we'll see. This is why you have strategic directions is to mine

[1:18:33] Voice 4: these things. And you're going to forgive me. I know you will. I recommended adding

[1:18:39] Voice 4: adding water as a strategic thing but there's a fifth one and that is governance that that the

[1:18:49] Voice 4: continuation and i should have added it here that the continuation of the of the we continue to

[1:18:55] Voice 4: resource the governance committee and its work around indeed the corporate planning process

[1:19:00] Voice 4: itself and other governance challenges the trust has had should be a strategic direction of the

[1:19:06] Voice 4: the organization and when an organization does strategic planning it does things we're doing to

[1:19:12] Voice 4: the outside world and things but also what's how our internal development how do we improve and

[1:19:18] Voice 4: that's where a fifth item governments and once again we already know what that is we've got a

[1:19:26] Voice 4: body of elected officials thinking through what how it should be they'd request funding if they

[1:19:31] Voice 4: they need it so it would be those five things so anyway to wrap up which is sadly long and boring

[1:19:37] Voice 4: discourse here a report is provided that goes with a SWOT external analysis recommends a

[1:19:44] Voice 4: consideration of a vision process or discussion in September and an outline of a strategic plan

[1:19:54] Voice 4: that's very light and high level around these four or five topics that goes forward and part

[1:20:01] Voice 4: Part two is, it might want to be more than just the chair talking to the chair, that

[1:20:06] Voice 4: executive committee communicates to the governance committee this idea such that you don't have

[1:20:13] Voice 4: two committees having different perspectives on a thing, because then that doesn't help

[1:20:18] Voice 4: trust counsel.

[1:20:20] Voice 4: Whether the chair or, well, Tim's on the governance committee as well.

[1:20:25] Voice 4: You could explain, or we could put time aside in May 29th for how we do this and have a

[1:20:31] Voice 4: discussion around it.

[1:20:33] Voice 4: Thank you.

[1:20:33] Voice 4: okay

[1:20:37] Trustee Luckham: and so what uh before i go to tim what direction do you need at this time to conclude

[1:20:42] Trustee Luckham: this conversation uh

[1:20:48] Voice 4: laurie where's that motion that we had you'd have to screen

[1:20:55] Trustee Luckham: find it while laurie's looking for that i'll go to tim peterson

[1:21:01] Voice 6: thank you chair and and thank you ross i just i just really wanted to chime in and

[1:21:05] Voice 6: and and especially support the notion that you got to at the end of your comments there

[1:21:11] Voice 6: I think it would be helpful and useful for EC to directly communicate what our thoughts are on this sort of strategic planning, light interim strategic planning, however we want to, to the governance committee.

[1:21:29] Voice 6: And I think it's appropriate. I think it's helpful. And I think it's useful in terms of respecting the work of the Governance Committee and letting them know where we're at.

[1:21:41] Voice 6: our intention is to make sure the organization continues to fund its projects and and not

[1:21:50] Voice 6: overload that interim plan you know specifically with the knowledge that that governance committee

[1:21:57] Voice 6: is is working on the new process so i just want to thank you russ for making that explicit

[1:22:03] Voice 6: i i think it's really important that the ec considers some type of direct communication

[1:22:09] Voice 6: to a governance committee on this agreed

[1:22:13] Voice 8: yep so there we've got um what

[1:22:18] Trustee Luckham: was contemplated earlier

[1:22:19] Trustee Luckham: um um ceo do you have any remarks with ensuring that we're providing you the direction you need

[1:22:26] Trustee Luckham: thank you i

[1:22:27] Voice 4: i do and i you're gonna so this given this conversation this has changed a little bit

[1:22:33] Voice 4: so um that executive committee direct staff with regard to the strategic plan

[1:22:41] Voice 4: to um and i'm sensitive to laurie having to live with my babbling so i'm gonna write it right over

[1:22:51] Voice 4: over here first um to provide to trust council in june a what's another word for a strategy

[1:23:08] Voice 4: um because it's a strategy for an interim strategic plan um a plan simple a plan

[1:23:18] Voice 4: Plan to develop an interim strategic plan

[1:23:26] Voice 8: that includes, and then you would go, number one, Laurie, a SWOT and internal external review session at June Trust Council.

[1:24:00] Voice 8: Two, delivery of a plan outlining an interim strategic plan, and three, that a visioning slash mission session be developed for September.

[1:25:03] Voice 8: and then finally as

[1:25:14] Voice 4: a completely other resolution that executive committee communicate with it's

[1:25:19] Voice 4: the second one there which i think is still hold to order so i think we have to you have to discuss

[1:25:24] Voice 4: whether this summarizes what laurie

[1:25:29] Trustee Elliott: i sent you a motion that sort of captures that second one that

[1:25:32] Trustee Elliott: ec communicate with uh governments and the corporate plan working group to develop that

[1:25:38] Voice 8: process i don't know if it and then i'm going to go back and refine some of this wording if that's

[1:26:04] Voice 8: okay yep to make it clearer so lori where are we at if

[1:26:23] Voice 3: i've um added uh trustee elliott's

[1:26:26] Voice 3: resolution right here perfect

[1:26:29] Voice 4: so can you get rid of the top one that executive committee direct

[1:26:34] Voice 4: staff with regard to the street just eliminate that and go to um that executive committee

[1:26:43] Voice 4: committee oh sorry up sorry my fault up near to provide so it's going to go that executive

[1:26:51] Voice 4: committee

[1:26:52] Voice 8: direct staff and

[1:26:57] Voice 4: then you can just bring the to provide up yeah to provide to trust

[1:27:02] Voice 4: council a plan so they will be getting a report that has a plan in it and in that plan will be a

[1:27:09] Voice 4: session for june trust council an actual document outlining the strategy with some goals

[1:27:17] Voice 4: goals. And finally, that a vision and a visioning mission session development for September. I think

[1:27:27] Voice 4: that's fine. So that whole thing, Laurie, is the first resolution. And the second one is the one

[1:27:34] Voice 4: around the governance committee.

[1:27:37] Trustee Elliott: Can I suggest one change of one word? And

[1:27:41] Voice 4: this is yours now. So do

[1:27:42] Voice 4: everything you want to do with it. I've just made that normally we would I would think this through

[1:27:48] Voice 4: and provide you a more complete version but frankly the conversation needed to happen here

[1:27:52] Voice 4: it's

[1:27:53] Trustee Elliott: great yeah

[1:27:53] Voice 4: but now it's over to you to make sure that this is the intentions that you

[1:27:57] Voice 4: that you want

[1:27:59] Trustee Elliott: chair if i might just suggest rather than the word plan provide to tc in june

[1:28:07] Trustee Elliott: a proposal nice for an interim a proposal to develop an interim strategic plan just

[1:28:15] Trustee Elliott: I just don't want to put this as a, this is a done deal.

[1:28:20] Trustee Elliott: It's

[1:28:20] Voice 8: okay.

[1:28:28] Voice 3: Dusty Peterson stepped away for two minutes just to note.

[1:28:32] Voice 3: Oh, okay.

[1:28:40] Trustee Luckham: Okay.

[1:28:41] Trustee Luckham: So are we satisfied that that's the direction?

[1:28:44] Trustee Luckham: And I heard the CEO responding positively to the changes in the wording there.

[1:28:51] Trustee Luckham: that this is the direction that we want to provide to staff at this time for preparation for June

[1:28:55] Trustee Luckham: and there's Tim Peterson

[1:28:57] Trustee Elliott: should we add the timeline like what's the annual year that

[1:29:02] Trustee Elliott: we're talking about an interim strat plan for the year 24-25 I

[1:29:09] Trustee Luckham: don't think we wanted to dig

[1:29:11] Trustee Luckham: into the depths of it but CEO uh

[1:29:14] Voice 4: I'd leave it for now just in case we get hoisted by our own

[1:29:18] Voice 4: petard here um yeah we can explain what interim means okay

[1:29:28] Voice 8: um so therefore moved uh trustee

[1:29:32] Voice 8: elliott and seconded by trustee mod okay any further discussion all those in favor

[1:29:42] Voice 8: okay we all okay with that that carries um

[1:29:49] Trustee Luckham: so is there any further work at this time

[1:29:53] Voice 8: Yeah.

[1:29:55] Trustee Luckham: And I think that I think that.

[1:30:00] Trustee Luckham: uh trustee peterson you were crafting that one no no sir that's

[1:30:07] Trustee Elliott: trustee elliot oh okay trustee

[1:30:09] Trustee Luckham: elliot over to you

[1:30:10] Trustee Elliott: it's just to formalize this um that this conversation needs to happen

[1:30:17] Trustee Elliott: so that the various bodies are in communication and that the vision might be carried by the

[1:30:23] Trustee Elliott: governance committee but who will do that it could be a mix of three or four different members but um

[1:30:30] Trustee Elliott: And this might just formalize the fact that some communication has to happen.

[1:30:36] Voice 4: Would it be possible,

[1:30:39] Voice 4: Trustee Elliott, to instead of, like September's an idea, June was an idea, and we'd like to get it there.

[1:30:47] Voice 4: So, but instead of, I'm wondering, instead of saying for December, to determine a process for a visioning exercise for trustees.

[1:30:59] Voice 8: and

[1:30:59] Voice 4: uh let me think here i hate to use the word possibly for september

[1:31:07] Trustee Elliott: with the strategic

[1:31:08] Trustee Elliott: no but

[1:31:10] Voice 4: i'm trying i'm trying to get out of instead of it being definitively september

[1:31:14] Voice 4: um it's to indicate september would be um preferable uh okay no i i think it's great

[1:31:29] Voice 4: I would just say a process instead of the process to determine a process of visioning or

[1:31:35] Voice 4: a

[1:31:35] Trustee Elliott: process of visioning to

[1:31:41] Voice 4: determine yeah a visioning or

[1:31:44] Voice 4: just no process a visioning exercise

[1:31:47] Voice 4: for trustees

[1:31:48] Trustee Elliott: and then do we want to add something like in support of the long-term strategic plan

[1:31:56] Trustee Elliott: planning process I

[1:31:58] Trustee Luckham: think it's more than the strategic plan though

[1:32:01] Voice 4: yeah it is i i don't

[1:32:04] Voice 4: think i just make it really simple in this i can then say that this i can

[1:32:10] Voice 4: communicate as the chair will to the governance committee so i think you should and and that

[1:32:18] Voice 4: do you want to request time at the may 29th meeting to discuss this well

[1:32:25] Voice 8: it should be an

[1:32:25] Voice 8: agenda item but

[1:32:27] Voice 4: you would have to ask them right

[1:32:29] Voice 8: they

[1:32:30] Voice 4: have they have an agenda already oh i see

[1:32:33] Voice 8: okay um well that seems like a reasonable thing to do yeah but we don't need to include that in here

[1:32:49] Voice 8: we can just that's up to you um you see work with the kind of well so then add to that then

[1:33:06] Voice 8: and

[1:33:07] Trustee Luckham: request the governance committee to add this to their agenda for

[1:33:14] Voice 4: may 29th for

[1:33:15] Voice 8: may 29th yeah

[1:33:16] Voice 8: that's an amended amended amended motion uh trustee elliot you still want to move that

[1:33:41] Trustee Elliott: so just a just a short discussion on governance committee is looking at section eight or part

[1:33:50] Trustee Elliott: three yeah lost here is that to do with the vision or is that sort of the mission what

[1:33:58] Trustee Elliott: well we're

[1:34:00] Voice 4: about to enter into a world of of those all those differences matter um

[1:34:05] Voice 4: um uh they are looking at the object of the trust and so which is part three of the allen's trust

[1:34:13] Voice 4: act which is the mandate and how it would be interpreted either narrowly or broadly

[1:34:19] Voice 4: and that that conversation they're contemplating how that conversation would be valuable to have

[1:34:24] Voice 4: with trustees at some point

[1:34:25] Voice 8: which

[1:34:26] Voice 4: would be associated or lead to some visioning or not

[1:34:29] Voice 4: but that's a that's that's sort of a fundamental conversation it was referenced the idea that

[1:34:35] Voice 4: trustees should have a similar understanding of the object of the trust is

[1:34:39] Voice 4: referenced in the

[1:34:39] Voice 4: governance review report as a big deal um before you really move on with things so they're working

[1:34:48] Voice 4: that through and um so i think this i don't

[1:34:56] Voice 4: think we have to

[1:34:56] Voice 4: get the words visioning doesn't have

[1:34:58] Voice 4: have to be completely

[1:34:59] Voice 4: you can change that word at some point or it can be something else you just

[1:35:04] Voice 4: want to get in the room and discuss exactly what

[1:35:07] Voice 4: you're talking about right now with yeah it's a

[1:35:09] Trustee Elliott: check-in who's doing what how do

[1:35:11] Voice 4: we do this

[1:35:12] Trustee Elliott: process let's make sure nobody's left behind

[1:35:14] Trustee Elliott: and that's

[1:35:14] Voice 4: right we're not

[1:35:15] Trustee Elliott: duplicating efforts that's right

[1:35:16] Trustee Elliott: that's that's good we're collaborating

[1:35:21] Voice 8: that's what we want to be doing okay so um

[1:35:27] Trustee Luckham: i'm losing track of where we're at do i have a mover

[1:35:31] Trustee Luckham: for this motion moved by trustee elliott and our seconder trustee maud thank

[1:35:38] Voice 8: you um any further

[1:35:40] Voice 8: discussion all those in favor all right this is

[1:35:46] Trustee Elliott: complicated i feel out of my depth here but

[1:35:50] Trustee Elliott: thank you for leading us through this cao it's a complicated business this

[1:35:55] Voice 4: is the fun part this is

[1:35:56] Voice 4: the fun part we are breaking new ground so that's okay mr chair can we assume then that you agree

[1:36:06] Voice 4: with the concept that the document that we're going to start providing includes water and

[1:36:11] Voice 4: governance as including the top three as the five strategic areas for trust council to consider on

[1:36:20] Voice 4: an interim basis so

[1:36:23] Trustee Luckham: the five strategic areas includes water

[1:36:26] Voice 4: so you're saying that's my

[1:36:28] Voice 4: recommendation to yeah

[1:36:30] Voice 8: the islands trust we're knee deep in it well we are yeah um

[1:36:41] Trustee Luckham: so do you

[1:36:42] Trustee Luckham: need some further advice from us to make that commitment no

[1:36:46] Voice 4: but i'm hearing no one no objection

[1:36:51] Voice 4: no objection so we're as staff we're going to make a professional recommendation that these

[1:36:56] Voice 4: five things given their da da da da da are worthy of continued work and they're of value from a

[1:37:02] Voice 4: strategic perspective for the islands trust and then you will decide whether that's good enough

[1:37:06] Voice 4: to go forward to trust council and trust council this discuss whether those things should carry on

[1:37:12] Voice 4: or not

[1:37:12] Trustee Luckham: okay and so we'll see that at our next meeting perfect yes

[1:37:17] Voice 4: that's that's that's about

[1:37:19] Voice 4: all i've got for this part of the session uh chair luckham um okay unless

[1:37:24] Voice 4: there's any other questions

[1:37:24] Voice 4: for for me or or you or some other avenue you want to explore okay

[1:37:30] Trustee Luckham: so then i'm gonna then take it

[1:37:32] Trustee Luckham: that at this juncture, we have completed 11.111, 11.12.

[1:37:43] Trustee Luckham: We have the follow-up action list

[1:37:46] Trustee Luckham: from executive committee and trust counseling,

[1:37:48] Trustee Luckham: I think included in that.

[1:37:50] Trustee Luckham: So we've considered that.

[1:37:54] Trustee Luckham: So with respect to 11.2 now,

[1:37:58] Trustee Luckham: review and amendment of the current work program,

[1:37:59] Trustee Luckham: we've obviously been doing that.

[1:38:01] Trustee Luckham: um we're waiting for some reporting back from you on that now um so at this point we would just

[1:38:10] Trustee Luckham: as we would normally we just receive that for information it's a work in progress is that

[1:38:15] Trustee Luckham: correct yeah

[1:38:16] Voice 9: okay

[1:38:17] Trustee Luckham: so then um i do believe unless lori has some note footnote that i've skipped over

[1:38:23] Trustee Luckham: anything in our agenda i think we've concluded our agenda and our next meeting is going to be

[1:38:28] Trustee Luckham: may

[1:38:28] Voice 8: the 24th uh trustee peterson yeah

[1:38:36] Voice 6: thank you chair i just wanted to um to flag the uh i sent

[1:38:42] Voice 6: uh executive committee the the uh motion from the galliano local trust committee from the weekend

[1:38:53] Voice 6: um which specifically requesting a session at june trust council and i have i forwarded that to ec

[1:39:03] Voice 6: um and i believe uh laurie foster said that she was gonna get it on to our follow-up action list

[1:39:11] Voice 6: and i just wanted to flag that as uh uh because it's a request for june trust council it's time

[1:39:19] Voice 6: sensitive in that regard and not that we need to deal with that today but just to have that uh

[1:39:27] Voice 6: little reminder for y'all thank you

[1:39:30] Voice 8: yeah so i'm going to suggest

[1:39:32] Trustee Luckham: you just work with staff on

[1:39:34] Trustee Luckham: on that because that that's a whole ball of wax all of its own ceo

[1:39:42] Voice 4: completely respecting any ltc's

[1:39:45] Voice 4: request for something um development of a session that addresses all of those elements we would need

[1:39:54] Voice 4: to have been working on for a while so if you don't talk about this till maybe you'll talk

[1:40:03] Voice 4: about it at your next ec meeting for sure we won't have a fundament i just have from a like i've got

[1:40:09] Voice 4: no time to do that we haven't got a sera on board yet um that would be that whole question is part

[1:40:16] Voice 4: of us stepping back in fully into our first nations work um valuable and needed june's going

[1:40:26] Voice 4: to be a struggle if you don't discuss it now and tell us what to do if you just if you discuss it

[1:40:30] Voice 4: next we would then contextualize it and you would tell us to go do some reporting or something like

[1:40:36] Voice 4: that so i'm just being frank around our ability to satisfy like we have an agenda for trust council

[1:40:45] Voice 4: um you would have to i guess display something and you'd have to discuss this at this point

[1:40:49] Voice 4: i don't know what the top you know i know generally what the topic is but i don't know

[1:40:53] Voice 4: the material specific need that the request is requires at this point

[1:41:04] Trustee Luckham: okay

[1:41:05] Voice 6: i got two hands up

[1:41:06] Voice 6: tim peterson of australia yeah i just wanted to mention that uh that i i did want to flag this

[1:41:14] Voice 6: just for for ec just to remind us i'm i don't have an expectation uh that necessarily that ec is is

[1:41:23] Voice 6: going to choose to prioritize this and and to direct staff to do work by june just to mention

[1:41:29] Voice 6: it so that it's on our minds and of course it's up to easy to to determine what to do with this but

[1:41:35] Voice 6: i i'm not uh i'm not coming in with an expectation that this will be actioned and on june uh agenda

[1:41:43] Voice 6: so just want to make that clear thank

[1:41:47] Trustee Luckham: you thank you for that yeah because there needs to be

[1:41:49] Trustee Luckham: clarity around the question clarity around what bylaws and legislation it's a potential and as

[1:41:58] Trustee Luckham: ceo has pointed out we don't have a sierra uh staff person on board yet and um there's some

[1:42:07] Trustee Luckham: lots of contemplation here but i don't even i don't really know what the question is really

[1:42:12] Trustee Luckham: so uh any so you've raised that to our attention um

[1:42:18] Voice 8: i don't

[1:42:22] Trustee Luckham: want to ignore it

[1:42:23] Voice 8: but i also don't

[1:42:24] Trustee Luckham: know that we have the ability to deal with it right at this moment i

[1:42:28] Trustee Elliott: think it's an important

[1:42:29] Trustee Elliott: question i would like to see it for september or the following year i think um perhaps the

[1:42:36] Trustee Elliott: address by brent mueller could provide some context and there is i've just seen a letter

[1:42:44] Trustee Elliott: back to the ministry on us on a an ocp or a bylaw referral that for me sheds

[1:42:49] Trustee Elliott: light on where the

[1:42:51] Trustee Elliott: ministry of municipal affairs is the direction that they're thinking in terms of the bylaw

[1:42:55] Trustee Elliott: referral process so i think more information is needed but this is definitely something that needs

[1:42:59] Trustee Elliott: to be looked at

[1:43:04] Voice 8: yeah and although i'm i'm

[1:43:10] Trustee Luckham: not understanding what the first question was from

[1:43:12] Trustee Luckham: gabriela the second because there's referrals and referrals we're looking for bylaw approval

[1:43:19] Trustee Luckham: with the ministry there's referrals out to other agencies and otherwise um and so we need to

[1:43:29] Trustee Luckham: understand what the broader question is and that's a bit of a surprise from the ministry although

[1:43:34] Trustee Luckham: Although it's not that that topic wasn't alive in the public hearing sessions on South Pender.

[1:43:46] Trustee Luckham: But anyway, staff for South Pender can figure out how.

[1:43:51] Trustee Luckham: And that actually comes back to executive CEO that the Pender Island response from the minister,

[1:43:59] Trustee Luckham: seeing as the ec has referred it to the minister that really now lands on our plate or does that

[1:44:05] Trustee Luckham: land

[1:44:05] Voice 8: directly back onto the ltc plate i

[1:44:11] Voice 4: i don't have an answer yeah

[1:44:13] Trustee Luckham: no exactly it's uh it's

[1:44:16] Trustee Luckham: developing and it's hard to manage it in what is a sort of a extension of a previous meeting

[1:44:22] Trustee Luckham: we haven't modified the agenda to include those things so i think um i i would suggest that uh

[1:44:31] Trustee Luckham: And each of you talk with your RPMs and figure out how to manage those items going forward.

[1:44:39] Trustee Luckham: And then if that comes to the executive committee table in some fashion, certainly, obviously, the discussion from Brent Mueller has the ability to reflect on some aspects of that.

[1:44:52] Trustee Luckham: Do we want to do anything further this time?

[1:44:56] Trustee Luckham: Okay.

[1:44:57] Trustee Luckham: Then is there any further business today?

[1:45:01] Trustee Luckham: Okay.

[1:45:01] Trustee Luckham: So we're just going to do our teleconference thing.

[1:45:04] Trustee Luckham: and we may sort of stay online here but let's conclude this meeting and our next meeting will

[1:45:09] Trustee Luckham: be may the 24th and uh thank everybody for participating today and um so we'll call this

[1:45:16] Trustee Luckham: meeting adjourned all those in favor that carries okay so mr chair

[1:45:23] Voice 4: i have to go to salt spring today

[1:45:28] Voice 4: So, I'm hoping you'd excuse me.