Islands Trust Programs Committee regular meeting, May 15, 2023

[0:00:00] Voice 5: I'm convening the meeting of the Trust Programs Committee, so thank you all for joining us today.

[0:00:06] Voice 5: I want to begin the meeting by acknowledging that we're fortunate to be able to gather today

[0:00:11] Voice 5: in various locations across the National Territory of the Coast Salish People.

[0:00:17] Voice 5: I'm Christina Peschel-Ellins, elected on South Pender Steyers Island and chair of this Trust

[0:00:24] Voice 5: Programs Committee. I'm joined today by a number of trustees who are also members of the Trust

[0:00:29] Voice 5: Programs Committee, and together we make up this committee. So I'm going to just see if we can do

[0:00:34] Voice 5: a round table and have everybody introduce themselves. And let me just see if I can get

[0:00:41] Voice 5: this a little bit bigger. So I'll ask for Trustee Fast to introduce herself and where she's from.

[0:00:48] Trustee Fast: Good morning, everybody. I'm Trustee Fast, also Municipal Councillor Fast from Bowen Island

[0:00:53] Trustee Fast: Municipality, also known as Nuklelequem in the Alcatsumhaus Sound Squamish Territory. Thank you.

[0:01:01] Voice 5: And Trustee Borthwick?

[0:01:04] Voice 16: Yeah, I'm

[0:01:05] Voice 9: Sam Borthwick. I'm Trustee for Denman Island, Tay-Sage, in the Comox First Nations territory.

[0:01:16] Voice 3: Thank you. Trustee Harris?

[0:01:20] Voice 16: Good morning. I'm Jamie Harris from Salt Spring Island.

[0:01:25] Voice 3: Thank you. And Trustee Peterson?

[0:01:30] Voice 16: Good morning from Ahlea-Tay-Laskeetee Island.

[0:01:34] Voice 5: Thank you. And Trustee Allen?

[0:01:37] Voice 5: Yeah,

[0:01:39] Trustee Allen: hi, good morning from Hornby Island, the traditional unceded traditional, sorry,

[0:01:43] Trustee Allen: the unceded traditional territory of the Comix First Nations and other Coast Salish people.

[0:01:50] Voice 5: Thank you.

[0:01:51] Voice 5: And Ex Officio Luckham?

[0:01:54] Trustee Luckham: Yes, good morning, everyone.

[0:01:56] Trustee Luckham: Peter Luckham, elected on Thetis Island, Chair of Islands Trust Council.

[0:02:01] Trustee Luckham: And the Thetis Island Trust Area is, of course, in the Penelope and Lacs Territory, and it's

[0:02:07] Trustee Luckham: always a pleasure to be able to live and work here.

[0:02:11] Voice 5: Thank you so much and we also have some

[0:02:15] Voice 5: staff members with us today as well if I could get you to introduce yourselves and your positions if

[0:02:20] Voice 5: we start with staff Claire Frader. Good

[0:02:25] Voice 6: morning Trust Programs Committee, Claire Frader Director

[0:02:28] Voice 6: of Trust Area Services and I'm joining today from the territory of the Lekwungen peoples

[0:02:33] Voice 6: also known as the Esquimalt and Songhees First Nations.

[0:02:36] Trustee Fast: Thank you.

[0:02:37] Voice 6: And Steph, Robert Barlow.

[0:02:41] Voice 10: I'm Robert.

[0:02:42] Voice 10: Good morning.

[0:02:43] Voice 10: I'm Robert Barlow, the Legislative Services Clerk

[0:02:45] Voice 10: and your Zoom host and recorder for today.

[0:02:48] Voice 10: And happy and delighted to be living and working

[0:02:50] Voice 10: in the Lekwungen-speaking territory.

[0:02:53] Voice 5: Thank you.

[0:02:55] Voice 5: And we have

[0:02:56] Voice 12: Steph Gillian-Nicol.

[0:02:57] Voice 12: Hi, I'm Gillian-Nicol, and I'm the Program Coordinator.

[0:03:00] Voice 12: And I'll be supporting you, sharing the screen and various topics.

[0:03:06] Voice 12: And I'm coming in from Esquimalt today on

[0:03:09] Voice 11: Lugwaggan speaking people territories.

[0:03:10] Voice 11: Thanks. Thank you. And we also have staff David Marlar.

[0:03:15] Voice 1: Hi, good morning, everybody. David Marlar, director of legislative services.

[0:03:20] Voice 1: And I'm in the Victoria office and on the land of the Lugwaggan speaking peoples.

[0:03:26] Voice 1: thank you thank

[0:03:28] Voice 5: you so um this meeting is being live streamed and so for those that can't attend

[0:03:34] Voice 5: today then the recording is also going to be available as a video on demand on the islands

[0:03:38] Voice 5: trust website within the next few days um so let's if i can get the agenda on the screen

[0:03:50] Voice 5: while that's happening i'm just going to remind people that this is a place of employment for our

[0:03:56] Voice 5: staff and the trustees have the right to a safe and respectful workplace and this meeting is the

[0:04:04] Voice 5: official forum for the trust programs committee to discuss relevant business so with that i would

[0:04:14] Voice 5: like to call this meeting to order and ask that if anyone has any changes to the agenda that they

[0:04:26] Voice 5: would like to make or whether we can adopt it as it stands I'm

[0:04:35] Voice 3: not seeing anybody raise their

[0:04:37] Voice 3: hands so I'm going

[0:04:37] Voice 5: to start there we go trustee fast just

[0:04:40] Trustee Fast: um that what I would move we adopt the

[0:04:43] Trustee Fast: agenda I think they were just going to say that I

[0:04:47] Voice 5: was going to say by general consent I think we

[0:04:50] Voice 5: can adopt the agenda as is all right so um this is a public comment period so I'm not sure if we

[0:05:01] Voice 5: have any members of the public present I can ask staff if we have any members and if they are

[0:05:08] Voice 5: they've got anything to raise there

[0:05:10] Voice 10: are no members present all

[0:05:13] Voice 5: right and I don't believe

[0:05:14] Voice 5: we have any delegations so then if we can move on to I think it's correspondence next can we

[0:05:22] Voice 5: scroll down the agenda a little bit please now I know that we received late correspondence last

[0:05:29] Voice 5: last night so

[0:05:31] Voice 3: I'm going to ask if we can add that in and

[0:05:39] Voice 5: I know that this hasn't been reviewed yet

[0:05:41] Voice 5: by staff but I think it would just be good to acknowledge that we have received it and that

[0:05:48] Voice 5: there are some good points there and perhaps during our discussions later on because it is

[0:05:53] Voice 5: relevant to one of the topics we can raise one of the items in there and the rest I think we'll

[0:05:58] Voice 5: have to go back to staff for review and um come back at a later time at the next meeting with

[0:06:04] Voice 5: their um with their report on that correspondence is that okay by everybody so

[0:06:13] Voice 6: chair typically if

[0:06:15] Voice 6: you wanted to receive like correspondence you would do it at the approval of agenda moment

[0:06:18] Voice 6: which we've just had so that's where we typically would have done that if the committee would like

[0:06:22] Voice 6: to add the late correspondence maybe circle back and we'll redo that and

[0:06:25] Voice 6: see if you'd like to add

[0:06:26] Voice 6: it to the agenda there sure

[0:06:28] Voice 5: how do people feel about adding the correspondence and trustee fast

[0:06:33] Trustee Fast: um i haven't had a chance to read it and so i'm uncertain about uh including it and staff

[0:06:39] Trustee Fast: haven't reviewed it and uh i'm assuming that this might be the email from trustee harris

[0:06:44] Trustee Fast: that i saw in my email this morning but i uh if it's something else could somebody please let me

[0:06:49] Trustee Fast: know it

[0:06:50] Voice 5: was the email from um david donison that came in yesterday so i'm guessing you haven't

[0:06:59] Voice 5: looked at that either okay so then then i'll revert back to let's let's let's ask staff to

[0:07:04] Voice 5: um to read this through and report back on it at the next meeting because it didn't come into

[0:07:11] Voice 5: last night trustee harris you have your hand up thank

[0:07:17] Voice 16: you um i

[0:07:19] Voice 13: was trying to change the color of

[0:07:20] Voice 13: my hand i couldn't really see it there anyways so yeah very important correspondence that came

[0:07:25] Voice 13: through um so you know we'll see how this plays out when it comes time to talk about the um

[0:07:32] Voice 13: the stuff that it pertains to maybe it'll all have to be referred until we can review that and

[0:07:37] Voice 13: and then you know refer the whole subject until next meeting but I'll just leave it at that thanks

[0:07:44] Voice 13: yeah

[0:07:45] Voice 5: I was going to say some of those items may naturally get discussed through our own

[0:07:51] Voice 5: discussions that we've got planned today so I think by the time you finish this meeting that

[0:07:57] Voice 5: letter then can go to staff and have the report brought back and any items that have been dealt

[0:08:02] Voice 5: with can be reported on at the next meeting. Does that sound fair? Yes, happy to do that. Okay,

[0:08:10] Voice 5: so the next item on our agenda is reviewing the draft minutes from the previous meeting.

[0:08:15] Voice 5: Does anybody have any comments or any changes that they need to raise regarding the draft

[0:08:23] Voice 5: minutes from the previous meeting? And this will be the the minutes of April 3rd. Let's give you

[0:08:31] Voice 5: a minute in case anybody has anything that they'd like to think they can't find their hand.

[0:08:36] Voice 5: Okay, I'm not seeing any hands raised. So I'm going to say by general consent then that the

[0:08:43] Voice 5: draft minutes of the previous meeting of April 3rd, 2023 are adopted by general consent and we

[0:08:53] Voice 5: don't have any resolutions without meeting. So let's go to the follow-up action list.

[0:09:00] Voice 5: If we can scroll down there and I'll ask staff to report on that.

[0:09:07] Voice 6: So I'm happy to speak to that

[0:09:09] Voice 6: and I can open our conversation around the follow-up action list by noting we're still

[0:09:13] Voice 6: without both policy advisors on the trust area services team so really operating with a lean

[0:09:18] Voice 6: amount of staff hours we are you know in the final stages of a hiring process for the senior

[0:09:24] Voice 6: indigenous relations advisor and we are still experiencing a staff vacancy in the policy

[0:09:30] Voice 6: advisor role and still looking at various backfill options there so just want to let you know temper

[0:09:35] Voice 6: your expectations around the extent of work that can happen with really a reduced team so with that

[0:09:42] Voice 6: wanting to let you know where there really hasn't been progress on many of the items on your follow

[0:09:46] Voice 6: up action list so I think at this point it's probably best for your meeting time here if I

[0:09:50] Voice 6: just take questions but I'll note after that perhaps we can move to the very final item

[0:09:54] Voice 6: which is the in-person meeting in November and I think Robert Barlow might have a little update

[0:10:00] Voice 6: for you there so I'd be happy to take any questions rather than walk you through each

[0:10:04] Voice 6: one because there hasn't really been a lot accomplished um with aside from what's on your

[0:10:09] Voice 6: agenda

[0:10:10] Voice 3: today right does anybody have any questions trustee fast um sorry to be sort of out of the

[0:10:26] Trustee Fast: out of the loop but uh can you remind me we're still without both of the policy advisors is that

[0:10:32] Trustee Fast: delaney and and lisa wilcox's position okay good i just thought what is there another one i was

[0:10:38] Trustee Fast: was missing okay thank you just counting okay

[0:10:42] Voice 5: okay I'm not seeing anybody else raising their hand

[0:10:46] Voice 5: and I'm going to ask if you can raise it electronically because I can't see everybody

[0:10:50] Voice 5: so if you're just raising and waving I might not be

[0:10:52] Voice 3: able to see you all right so I think we can

[0:11:00] Voice 3: carry on then there's no questions on this section okay

[0:11:05] Voice 6: so if I might I'll invite Robert

[0:11:07] Voice 6: to speak to his progress on looking at venues for your in-person meeting in November

[0:11:11] Voice 6: sounds good through

[0:11:14] Voice 10: the chair that is a an agenda item on today's agenda as a discussion

[0:11:21] Voice 10: okay so

[0:11:21] Voice 3: let's discuss it there then so if we can continue on okay so if we can go down to the

[0:11:37] Voice 3: section so page 12 yeah perfect thank you okay all right so

[0:11:58] Voice 5: okay if i can get uh staff

[0:12:03] Voice 5: Claire Freyder to walk us through this stewardship education program request for decision that'd be

[0:12:08] Voice 5: amazing.

[0:12:09] Voice 6: Okay well thank you chair actually I thought it might be a good opportunity for Jillian

[0:12:13] Voice 6: to provide you with this as she's your coordinator of these programs it'd be a nice opportunity for

[0:12:19] Voice 6: her to speak with you and explain the opportunities for you in terms of your stewardship education

[0:12:23] Voice 6: program is that very right? Yes so

[0:12:28] Voice 12: through the chair so staff seek endorsement and direction

[0:12:32] Voice 12: for the Stewardship Education Program.

[0:12:35] Voice 12: This program, of course, is up to your discretion

[0:12:39] Voice 12: as the committee.

[0:12:41] Voice 12: Trust Programs Committee has a history

[0:12:43] Voice 12: of offering public workshops, webinars, forums,

[0:12:47] Voice 12: and since 2017, Trust Programs Committee has offered,

[0:12:52] Voice 12: co-organized or delivered 21 webinars and workshops.

[0:12:57] Voice 12: And these workshops and webinars ranged

[0:13:00] Voice 12: from on-island well owner education,

[0:13:04] Voice 12: sea level rise, rain, water harvesting, eelgrass,

[0:13:08] Voice 12: ecosystem-based adaptation, just to name a few.

[0:13:12] Voice 12: And staff have recommended continuing

[0:13:14] Voice 12: with the living in the trust area mailing package

[0:13:19] Voice 12: and we provided a few recommendations for some webinars.

[0:13:23] Voice 12: But yeah, it's up to the discretion of the committee

[0:13:26] Voice 12: and I'm here for any questions or, yeah.

[0:13:29] Voice 5: Yeah.

[0:13:29] Voice 5: That'd be great.

[0:13:30] Voice 5: Can we scroll down to the section

[0:13:32] Voice 5: where we've got the table with the costs

[0:13:35] Voice 5: associated with it as well?

[0:13:36] Voice 5: That'd be great.

[0:13:39] Voice 5: Yeah, so right here, actually, if we just,

[0:13:41] Voice 5: sorry, if we could just go back up again and talk about,

[0:13:46] Voice 5: where did it go?

[0:13:47] Voice 5: Right here, yes.

[0:13:48] Voice 5: Whereas we're talking about the mail-out packet.

[0:13:53] Voice 5: So we've got

[0:13:54] Voice 11: the webinar-

[0:13:55] Voice 11: I

[0:13:55] Voice 5: think the mail-out

[0:13:55] Voice 11: packet's up here.

[0:13:57] Voice 11: Yeah.

[0:13:58] Voice 11: Is this what you're referring to, like individual?

[0:14:00] Voice 11: Okay, yeah, yeah.

[0:14:01] Voice 5: So I was going to, I'll come right back to you in a second, Trustee Allen, I didn't see you raise your hand. I just have a point that I'd like to make.

[0:14:12] Voice 5: So I received this package, and there was some really good information in there, but it was a lot of paper, and a lot of, it felt almost like duplicate information.

[0:14:26] Voice 5: I'm wondering, and this may be a conversation for us or perhaps for Conservancy, because I know that we're taking brochures that have already been created by other committees and putting them together as a package.

[0:14:43] Voice 5: But I think what would be very helpful to new homeowners within the Islands Trust area is just to have like that.

[0:14:52] Voice 5: So I think there was one in there, just that one sheet with all of the phone numbers and email addresses, et cetera.

[0:15:01] Voice 5: I kind of felt like there was a lot in there and it was a little overwhelming.

[0:15:07] Voice 5: So it might be good to review what's included in the package and perhaps streamline it a little bit because it might have a greater impact if it's a little bit more streamlined.

[0:15:21] Voice 5: streamlined, because to open up, it was quite a hefty little package, and to go through everything

[0:15:27] Voice 5: and filter through it to find the relevant information can be a little overwhelming for

[0:15:32] Voice 5: a new homeowner. So if we want this to have an impact, we might want to consider streamlining

[0:15:39] Voice 5: a little bit. That's just a personal thought from experience when I got the package.

[0:15:45] Voice 3: Food for thought. Anyway, Trustee Allen. Sorry, I have a mouse. I forgot.

[0:15:58] Trustee Allen: Yeah, you all know how I feel about contractors, and I'm just wondering why you need a contractor for developing a mailing list, a more accurate list, when it's like, how did you get the list before, and isn't it just a matter of contacting realtors on each island or something?

[0:16:15] Trustee Allen: I just don't understand why you need some specialized contractor.

[0:16:19] Trustee Allen: That's my first question, so I'll just do that first, if I may, and comment with something else afterwards, Chair.

[0:16:29] Voice 5: go ahead I don't I don't have anything to add to that but maybe staff can answer and I would think

[0:16:34] Voice 5: it would be more and I'll let staff answer this I'm not going to make any assumptions on their

[0:16:38] Voice 5: part

[0:16:39] Voice 12: okay so do you want me to add sorry I because I'm sharing the screen I don't know where my hand

[0:16:44] Voice 12: is my virtual hand so I know you might not be able to see me but my hand's up so so when this

[0:16:53] Voice 12: program was developed um we staff had confidence in our internal um gis like capabilities of finding

[0:17:01] Voice 12: new um homeowners um and i am not a gis tech person so i can't give you the details about how

[0:17:10] Voice 12: that excel spreadsheet came to be and how like they do the behind the scenes and so on and so

[0:17:15] Voice 12: so forth um but we found that we received out of the thousand like i think we sent out over a

[0:17:24] Voice 12: thousand last year um we received maybe like 75 back and so we wanted we thought that was a high

[0:17:31] Voice 12: number and so we we actually um looked into it a little bit more stuff myself looked into it a bit

[0:17:38] Voice 12: more and found that um the code the GIS code wasn't completely accurate and so I asked our

[0:17:47] Voice 12: GIS specialist to see if we could like narrow down and find a and find a better code um and

[0:17:53] Voice 12: unfortunately they were they were not able to find um like an additional code to help like

[0:17:59] Voice 12: define it even more um and so they had suggested to uh use a contracting company

[0:18:05] Voice 12: company called Land Corps because they specialize in this and they have the information to access

[0:18:09] Voice 12: like new home owners a bit better and so that's why we went with a contracting. Obviously staff

[0:18:17] Voice 12: didn't want to do that but we were afraid of a substantial amount of error in addresses and so

[0:18:24] Voice 12: we decided to go with that process. Yeah I don't know if Trustee Allen if I answered your question

[0:18:30] Voice 12: correctly or if you wanted more information?

[0:18:33] Trustee Allen: No, I guess you answered it. Then I'd also

[0:18:38] Trustee Allen: like to follow up about the list of webinars. I don't know, they didn't quite resonate with

[0:18:43] Trustee Allen: me. I'm sure it was a while back when we got that, but I would like to suggest that we

[0:18:48] Trustee Allen: go to our communities and just see what they'd be interested in having as a webinar through

[0:18:55] Trustee Allen: Islands Trust because the water stewardship was really, really well received on Hornby

[0:19:00] Trustee Allen: island and um it was yeah so i'm just hoping that and i'm sure we probably would have something more

[0:19:06] Trustee Allen: related to water of course especially now it's so hot out right now um and it's only you know

[0:19:12] Trustee Allen: complaining about how cold it was look at us now it's fog it's so so bloody canadian um yeah so

[0:19:19] Trustee Allen: yeah so i'm just hoping maybe we could go to our community and get um you know what would they like

[0:19:24] Trustee Allen: to have see as a webinar there might be some steam going on a common thread throughout their other

[0:19:29] Trustee Allen: island so maybe come back to staff by our next meeting or something that's just what i'm thinking

[0:19:36] Trustee Allen: can

[0:19:36] Voice 12: i move the chair can i address that question or comment is that okay um so

[0:19:42] Voice 12: in regards to i'm

[0:19:43] Voice 12: just going to move it down to the suggestions we just suggested a variety of um webinar topics

[0:19:49] Voice 12: mostly because actually trustee allen during your meeting during february i recorded it because i

[0:19:54] Voice 12: had kovitz i wasn't able to attend but you had suggested um to come up with some topics maybe

[0:19:59] Voice 12: be sort of like linking to the living in the trust mailing package and I thought that was a really

[0:20:03] Voice 12: great idea and so I just came up with with Claire a few ideas these of course just suggestions to

[0:20:09] Voice 12: get your guys's brains going and so some of them are linked to the trust area mailing package some

[0:20:14] Voice 12: are not but if none of them really resonated then yeah we can of course here it's just your

[0:20:20] Voice 12: decision so um i was

[0:20:24] Voice 5: just going to circle back to what you said earlier staff nickel about um going

[0:20:31] Voice 5: with um a consultant company for the for the mailing list just out of curiosity what is the

[0:20:39] Voice 5: difference in cost when it comes to the amount of staff hours to create that list and the hours that

[0:20:45] Voice 5: it took to get the mailing out the dollar amount versus what the contractor costs because if it's

[0:20:51] Voice 5: not that much of a difference, then I don't think that this is much of a topic to talk about.

[0:20:57] Voice 5: But if there is a significant cost increase, then perhaps we can have a quick chat about it. I think

[0:21:04] Voice 5: that would be of interest

[0:21:04] Voice 3: to the public at large. Okay, so through

[0:21:16] Voice 12: the chair. So okay, I believe

[0:21:18] Voice 12: I understand your question. So it's you're asking if the land if the data from the consultant is

[0:21:24] Voice 12: going to increase the cost of the product? Is that correct? Can you clarify your question? Sorry.

[0:21:30] Voice 5: Sorry, what I was saying is, how much does it cost the staff to do the mail out versus and gathering all of that information and doing all of that work internally versus going to the contractor.

[0:21:45] Voice 5: So for example, does it cost the staff $1,000 and it costs

[0:21:49] Voice 11: a contractor $1,500, or.

[0:21:53] Voice 11: So, so there's two

[0:21:54] Voice 12: technically there's two contractors so what so what happened is we, we get the, we get the data we get the addresses.

[0:22:02] Voice 12: um from now lan core which usually previously it was our our is team our our information services

[0:22:09] Voice 12: team um and of course i don't know how many hours that that was in regards to them getting the data

[0:22:15] Voice 12: um and then we uh with lan core we they they give us the data for x amount of money um and then

[0:22:25] Voice 12: myself i actually put packages i make sure all the printing products are completed um

[0:22:31] Voice 12: Um, and depending on how many there are, um, we might do it in house.

[0:22:35] Voice 12: Like I might have a, um, uh, um, I might, I might do it in house, not me, but, um, a,

[0:22:43] Voice 12: uh, as in when, um, trust area services supporter, um, she comes into the office and helps us

[0:22:49] Voice 12: occasionally, um, depending on how many packages, if there's only 250 packages, that can be

[0:22:54] Voice 12: a day of work and it's not that much money compared to maybe sending it off to BC, um,

[0:22:59] Voice 12: mailing, which would cost, you know, a grand at least. So I don't have the specific number in

[0:23:07] Voice 12: terms of like, you know, which, what way is cheaper. We estimate that the package is roughly

[0:23:13] Voice 12: like just under $10 per mailing, if that helps. So we've done the math around that.

[0:23:22] Voice 12: But it really depends on how many there are. The plan is to send these packages out every three

[0:23:26] Voice 12: to four months and so there usually isn't as many as like you know just over 300 is typically is in

[0:23:32] Voice 12: the case um so we internally can put the packages together um or we can send out send it to bc mail

[0:23:40] Voice 12: to put the packages together and mail it out it yeah i don't know if i answered your question

[0:23:44] Voice 12: sorry not really claire's gonna comment

[0:23:47] Voice 5: my question was is it is it is it close to on par

[0:23:53] Voice 5: par with the staff staff effort it i just want to make i just want to clarify that whether we're

[0:23:59] Voice 5: going with um with an outside source versus running it internally is it on par financially

[0:24:07] Voice 5: or is it significantly more to go out i think it's on

[0:24:11] Voice 5: par i just want to bring the qualification out

[0:24:13] Voice 5: and if it is on par then i don't think there's going to be any public issue if there was a big

[0:24:18] Voice 5: discrepancy then we'd have to talk about it that's all i was trying to bring forward i'm sorry for

[0:24:22] Voice 5: for the full question.

[0:24:23] Voice 12: No, no, it's on par, I would say,

[0:24:25] Voice 12: but Claire can maybe comment.

[0:24:27] Voice 5: Perfect, thank you.

[0:24:28] Voice 6: As Staff Breda?

[0:24:30] Voice 6: I think I might just add,

[0:24:31] Voice 6: I think it is, regardless of the staff hours needed,

[0:24:34] Voice 6: we are unable to produce the list in-house

[0:24:36] Voice 6: is what's been concluded.

[0:24:37] Voice 6: The way in which we receive the information

[0:24:39] Voice 6: from BC assessment.

[0:24:40] Voice 6: So regardless, if there is a discrepancy in hours,

[0:24:43] Voice 6: we cannot do it in-house, I think is the point to be made

[0:24:46] Voice 6: is what's after much determination and looking

[0:24:48] Voice 6: and trying to tweak the data,

[0:24:50] Voice 6: we've determined the way in which we receive the data

[0:24:52] Voice 6: from BCSS that precludes us from breaking it down in the way that's needed for this purpose.

[0:24:57] Voice 5: Perfect, thank you very much for that clarification. So looking at the materials to be

[0:25:05] Voice 5: included, we're not going to be repeating the magnet. There's a couple of new items in there

[0:25:09] Voice 5: and a couple of updated items. So maybe I can put it back to staff Nickel to take a look at and see

[0:25:21] Voice 5: whether or not there is any way to consolidate some of the information. I don't know if that's

[0:25:29] Voice 5: something that the rest of the committee would agree with. I don't know how many other members

[0:25:35] Voice 5: of the committee have received this package, but like I said, as a recipient, it felt like a lot

[0:25:42] Voice 5: of information and it's difficult to absorb, especially as a new homeowner. You've got a

[0:25:49] Voice 5: a lot on your plate lots of things are happening and then you get this package and you're not going

[0:25:53] Voice 5: to digest it and I just want to make sure that it doesn't wind up going in like the circle bin

[0:25:59] Voice 5: versus being used I want to make sure that this is useful and

[0:26:05] Voice 11: not overwhelming

[0:26:07] Voice 12: can I make

[0:26:09] Voice 12: a comment real quick please okay thanks sorry again I don't know where my virtual

[0:26:14] Voice 12: hand is uh because i'm sharing the screen um uh in regards to the products um it might say new um

[0:26:23] Voice 12: that was newly made like last year so um so the island stress for sure that was newly made last

[0:26:28] Voice 12: year um so i guess maybe it's not really considered new anymore um and then the only you

[0:26:34] Voice 12: had mentioned earlier that we had uh these are all con these are all products except for the itc

[0:26:41] Voice 12: products that were created for and through the Trust Programs Committee and Trust Programs,

[0:26:47] Voice 12: they reviewed it last year. So there was only two products that we took from another,

[0:26:53] Voice 12: like from ILS Trust Conservancy. But other than that, we made them, Trust Area Services made them,

[0:26:57] Voice 12: made them all. In regards to like overlapping or how do you merge, there's a possibility for sure.

[0:27:06] Voice 12: um i don't know if you had a specific one but i do have the products up here on the on

[0:27:13] Voice 12: if you wanted to look at them i don't know if the committee would like to see that but

[0:27:17] Voice 12: uh

[0:27:18] Voice 5: my my personal thing would be put the contact sheets together like if you if you can have them

[0:27:26] Voice 5: as a back-to-back print if they'll fit on like if they'll fit together um that might be useful

[0:27:34] Voice 5: because then you've got one sheet that you're keeping versus two separate ones because it's

[0:27:40] Voice 5: very easy to lose one so

[0:27:43] Voice 12: through the chair i know trustee harris had a question too um just to

[0:27:48] Voice 12: clarify you're referring to the land number four the land use planning information contact sheet

[0:27:53] Voice 12: and the um government number six the government and other services contact sheet you're suggesting

[0:28:00] Voice 12: putting them like back to back like putting that merging them together is that correct

[0:28:04] Voice 12: Is that what I heard? Okay. Thank you.

[0:28:08] Voice 3: It's just one less item. Yeah.

[0:28:19] Voice 5: And we've got a couple of

[0:28:21] Voice 5: conservation items. I know that they're pre-made, already established items.

[0:28:32] Voice 3: Yeah. They're both

[0:28:33] Voice 3: very important. Yeah. Like I said, I just want to make sure that this has the impact that we

[0:28:47] Voice 3: we want it to have trustee fast yeah

[0:28:51] Trustee Fast: thank you chair um i'm back everybody sorry there was a

[0:28:54] Trustee Fast: 10 minute power outage and um um i just want to check uh that these are the materials we're

[0:29:01] Trustee Fast: we're talking about here right groundwater brochure and the stewardship tips thank you

[0:29:05] Trustee Fast: and um because i uh uh i i hear you chair uh as one new property owner moving to the island and

[0:29:13] Trustee Fast: all the business and million things to do. I had the opportunity of being out at the tent

[0:29:23] Trustee Fast: on the boardwalk here on Bowen when Claire and team came for a consultation about the trust

[0:29:34] Trustee Fast: policy statement. And these were the brochures that were handed out with our Bowen version of

[0:29:39] Trustee Fast: of your contact sheet and uh i found them really well people were picking them up including

[0:29:45] Trustee Fast: long time bowen islanders were picking them up and appreciating them um they were going oh

[0:29:51] Trustee Fast: groundwater we've got to think about that and oh this is the new oh the trust you know anyway i uh

[0:29:57] Trustee Fast: i thought they were good i think they're

[0:30:00] Trustee Fast: They're fairly new and I don't want to reinvent the wheel here.

[0:30:07] Trustee Fast: I know there's been a ton of work that's gone into them.

[0:30:09] Trustee Fast: So, you know, I support what's in the sending them out to the new people here on Bowen.

[0:30:17] Trustee Fast: We're seeing so much. I think we're seeing a lot of turnover again through COVID that there's even properties that sold a couple of years ago are selling again and new people are coming.

[0:30:30] Trustee Fast: And I think it's really important, especially while we're still in such a time of extreme

[0:30:35] Trustee Fast: change and people worried about wildfire now on Bowen and groundwater, I think it would

[0:30:44] Trustee Fast: be really good to get them out.

[0:30:45] Trustee Fast: And so I'm in support.

[0:30:47] Voice 5: Yeah, so I think you might have missed what was being requested by myself, was that the

[0:30:53] Voice 5: item number four, the land use planning information and contact sheet, and the government and

[0:30:58] Voice 5: other services contact sheet be consolidated so it becomes a single item because then it becomes

[0:31:04] Voice 5: one less piece in there one less piece of paper the cover letter is a cover letter that's going

[0:31:08] Voice 5: to be a generally a throwaway and we're not doing the magnet so then that now reduces it down to

[0:31:14] Voice 5: five pieces that you're keeping instead of seven pieces that you're keeping uh trustee bothwick

[0:31:24] Voice 16: yeah so this is slightly moot in this

[0:31:26] Voice 9: particular thing because we're not including the magnet

[0:31:30] Voice 9: it again um but i i and i've spoken to director frederick about this before uh and this may seem

[0:31:37] Voice 9: entirely anachronistic so i apologize in advance this seems frivolous um the the you have to be

[0:31:44] Voice 9: more careful with an island buttons um i my understanding of the history is that there

[0:31:51] Voice 9: were a number of trustees who went down to the san juans uh i don't think it was the term before

[0:31:56] Voice 9: four last um and they have those buttons in in the san juans and people really liked them and

[0:32:04] Voice 9: so we got a whole bunch of them as a gift from the the their governing body i uh and just

[0:32:12] Voice 9: being the word nerd here i uh i appreciate the sentiment um but i find the wording of

[0:32:19] Voice 9: you have to be more careful with an island to be uh kind of not kind of not not a great message

[0:32:28] Voice 9: i think we all we need to be careful with everything uh so it just and i i gather it was

[0:32:33] Voice 9: you know not something that we developed so i'm not i don't have a huge i don't take huge

[0:32:39] Voice 9: umbrage with it but i certainly like i look at that and i'm like this doesn't seem like and i

[0:32:43] Voice 9: know it comes out in a lot of our material it shows up at a lot of our events they're put out

[0:32:47] Voice 9: at every trust council meeting um and like you do have to be careful with an island but we need to

[0:32:54] Voice 9: be being careful with everything right now and to make that distinction is just a weird a weird

[0:33:01] Voice 9: choice to me i'm maybe being overly picky and again as this is not going out in the magnet

[0:33:06] Voice 9: doesn't matter uh for this particular thing but i i'd be interested at some point if that is the

[0:33:12] Voice 9: sort of thing that this committee is developing i'd like to be i'd like to look at whether we're

[0:33:17] Voice 9: are choosing to make that particular distinction um yeah i apologize again

[0:33:22] Voice 16: for yeah no worries

[0:33:26] Voice 5: awesome um so i just had another thought because i'm trying to just get this down to

[0:33:32] Voice 5: like maybe five items to go out um if the cover letter rather than having a long a long introduction

[0:33:40] Voice 5: is it i guess again i can't remember how many contacts were on each sheet but is there room

[0:33:45] Voice 5: enough just have an introductory paragraph a welcome paragraph and then here are all the

[0:33:49] Voice 5: contacts that you'll find useful because then we can combine the cover letter and the contacts

[0:33:56] Voice 5: together

[0:33:58] Voice 6: I can answer that because I was involved in the design there is no square inch left on the

[0:34:02] Voice 6: contact sheets it was

[0:34:03] Voice 6: yeah is

[0:34:05] Voice 5: it possible very tight design

[0:34:06] Voice 6: yeah is

[0:34:08] Voice 5: it possible to combine the

[0:34:09] Voice 5: contact sheets together onto a back and front on one sheet we'd have to talk

[0:34:14] Voice 6: to our graphic

[0:34:14] Voice 6: designer. I suspect it's possible. Originally, the contact sheet was designed to have a blank

[0:34:20] Voice 6: back because I think the intention was to give a magnet to have people put it on their fridge

[0:34:23] Voice 6: so that would be convenient for people to, because that was the vision of the committee,

[0:34:27] Voice 6: that the contact sheet would kind of go on the fridge with the magnet. But certainly we could

[0:34:31] Voice 6: talk to her and see, we have a contract graphic designer, and see how feasible it is to take that

[0:34:37] Voice 6: information and place it on the back. We could certainly look into that.

[0:34:40] Voice 5: Yeah, because like I

[0:34:41] Voice 5: is that it's it's easier to to keep a hold of one piece of paper you it's very easy to lose one

[0:34:50] Voice 5: especially if if people like a lot of people don't keep things on their fridge

[0:34:54] Voice 5: so let's put it into a drawer and then you've lost that one piece of paper because you've lost

[0:34:59] Voice 5: it in that drawer or somebody right um so anyway that that's just my personal suggestion i don't

[0:35:06] Voice 5: know how other people feel about it i don't want to be you know um rocking the boat on this but i

[0:35:11] Voice 5: I do want to just make this successful, like have more impact.

[0:35:19] Voice 5: But anyway, if nobody else feels that way, then we'll leave it as is.

[0:35:25] Voice 5: If anybody agrees with me, then perhaps we can give it a go.

[0:35:29] Voice 5: Trustee Harris?

[0:35:31] Voice 13: Yeah, I'm hearing what you're saying, and I tend to agree.

[0:35:36] Voice 13: And we want the message to get out there.

[0:35:39] Voice 13: We want the right message to get out.

[0:35:41] Voice 13: And I really like what Trustee Borthwick had to say.

[0:35:45] Voice 13: I mean, if we can streamline and, you know, we don't want to waste by any sense of the word, you know, is there, you know, a possibility where we have more of the stuff somewhere that's easy to find on the website and then, you know, the packages that are sent out to people are directing them to go to the website rather than sending a large package out to everyone.

[0:36:09] Voice 13: So that's just a thought.

[0:36:12] Voice 13: I'll leave it there.

[0:36:14] Voice 3: Trustee Peterson.

[0:36:17] Voice 14: Yeah, thank you, Chair.

[0:36:18] Voice 14: Just since you asked, I think if the two sets

[0:36:23] Voice 14: of contact sheets can be on a single page, double-sided,

[0:36:28] Voice 14: I'm fine with that.

[0:36:29] Voice 14: I'm in support of that if it's feasible.

[0:36:36] Voice 5: Staff Rader, just a quick question.

[0:36:38] Voice 5: If this is something that's going to be requested,

[0:36:42] Voice 5: do we need to make a motion on this um something that we can just request staff to look into

[0:36:49] Voice 5: certainly

[0:36:49] Voice 6: i think yeah a motion for that work would be helpful because we'll have to expend

[0:36:52] Voice 6: money to on graphic design to make that change also i would just check in with the committee

[0:36:57] Voice 6: we have some of this already printed um so for this next mailing i wonder could we use up the

[0:37:01] Voice 6: stock that we've got and then do the redesign for the next batch of mailings would there be

[0:37:06] Voice 6: any objective

[0:37:06] Voice 5: absolutely okay the whole point is to try and and reduce um paper use not uh not make

[0:37:15] Voice 5: more okay i would welcome and to answer your question we would welcome a motion for that work

[0:37:21] Voice 11: trustee bothwick uh

[0:37:24] Voice 9: yeah no i i think that would be really great uh i would certainly i uh am not

[0:37:28] Voice 9: a homeowner so i have never seen this mail out i would love to see the materials in person um

[0:37:33] Voice 9: I'm a tactile person that way.

[0:37:35] Voice 9: But so Director Frater, we need a motion.

[0:37:39] Voice 6: Yeah, so the motion could be something to the effect

[0:37:42] Voice 6: of that staff be requested to redesign the government

[0:37:50] Voice 6: and other services contact sheet

[0:37:53] Voice 3: to have the,

[0:37:56] Voice 3: what is the other one called?

[0:37:57] Voice 3: To have the land use planning contact sheet on the back.

[0:38:05] Voice 16: Yeah, I would make that motion.

[0:38:09] Voice 3: yeah

[0:38:10] Voice 5: can we just probably need

[0:38:11] Voice 5: to see that up again

[0:38:15] Voice 5: robert's probably trying to craft it in the background here for you and i was just wanting

[0:38:18] Voice 5: to see you know i can i can i can pull it up on mine here and i'll just scooch down to that page

[0:38:26] Voice 3: oh i've gone past it now um okay so can i make the motion or does somebody else have to make

[0:38:41] Voice 3: the motion it can be anyone it can be anyone okay then um i move that the trust programs committee

[0:38:54] Voice 5: request staff to redesign the two contact sheets

[0:39:00] Voice 3: it's on the screen sorry i'm there we go sure that

[0:39:13] Voice 5: sounds good so i move that the trust

[0:39:14] Voice 5: programs committee request staff to redesign the government and other services contact sheet

[0:39:18] Voice 5: You have the land use planning contact sheet on the back of it.

[0:39:26] Voice 3: And Trustee Borthwick has seconded.

[0:39:30] Voice 3: Any discussion on the motion on the floor?

[0:39:38] Voice 3: Not seeing any hands raised, then I'll call the question.

[0:39:41] Voice 3: All those in favour, please raise your hand.

[0:39:45] Voice 3: Thank you.

[0:39:51] Voice 3: And if you can lower your hands.

[0:39:58] Voice 3: If there are any opposed, please raise your hand.

[0:40:06] Voice 3: Not seeing any opposed, this motion is carried.

[0:40:10] Voice 3: Thank you very much.

[0:40:14] Voice 3: if we can go back to the brilliant awesome and

[0:40:24] Voice 5: now if we can keep scrolling down if there's no

[0:40:27] Voice 5: further discussion on that section i think we had a little discussion on the webinars we have a bunch

[0:40:32] Voice 5: of webinars already in existence too right that are on the website can some of those be reused

[0:40:39] Voice 5: or are those just there for anyone can watch them whenever they want perfect so we're talking about

[0:40:46] Voice 5: about considering creating a new webinar

[0:40:49] Voice 5: to add to that collection?

[0:40:52] Voice 5: Is that the discussion?

[0:40:54] Voice 3: Perfect.

[0:40:55] Voice 3: And not just creating it, but hosting it as an event.

[0:40:59] Voice 3: Right.

[0:41:00] Voice 3: And Trustee Peterson?

[0:41:03] Voice 14: Yeah, just to that point,

[0:41:05] Voice 14: I think one of the valuable things about the live webinar

[0:41:10] Voice 14: is the opportunity for people to ask questions

[0:41:15] Voice 8: that

[0:41:15] Voice 14: may not have come up in a previous recording.

[0:41:18] Voice 14: So I see that as one of the strengths of the actual hosting of them.

[0:41:23] Voice 14: It's great that we have the ones that are on the website, but I think the ability to be interactive is really valuable.

[0:41:32] Voice 14: for do

[0:41:35] Voice 5: we want to take um 15 minutes and discuss um what and do a little brainstorming about any

[0:41:44] Voice 5: other ideas for webinars to either add to this list or or take away from this list as may not be

[0:41:52] Voice 5: um or like what what what would the committee like to do at this point trustee fast yeah

[0:41:59] Trustee Fast: i would like

[0:42:00] Trustee Fast: like to um take a few minutes to discuss it i think we've all come with our different perspectives

[0:42:04] Trustee Fast: from our different islands and and i have uh i have a quick question uh for staff if i if you

[0:42:11] Trustee Fast: want go ahead okay um uh i'm just wondering if the um third bullet on page four second bullet

[0:42:23] Trustee Fast: on page 14 is that uh best practices with wood stoves or was there is it a pollution one it's a

[0:42:29] Trustee Fast: a typo wood stove wood stove I'm not making any more wood stoves it's just a typo but I just

[0:42:38] Trustee Fast: wondered if Jillian yeah I

[0:42:40] Voice 12: think it's a typo I think a wood stove prevention I think it was

[0:42:44] Voice 12: I think it was just if you had if you wanted to do anything around wood stoves because that seems

[0:42:49] Voice 12: to be a very strong topic on the island so uh yeah it

[0:42:54] Trustee Fast: could be anything sure I thought it might

[0:42:55] Trustee Fast: might be best practices to do with wood stoves yeah yeah I uh we did have um a webinar no an

[0:43:03] Trustee Fast: in-person workshop to do with that on uh Bowen some years ago was offered by the regional district

[0:43:09] Trustee Fast: and um uh and that was really well attended uh but I don't know if it would work as a webinar

[0:43:17] Trustee Fast: because the people who really went you were you were asked to bring your best samples of dry wood

[0:43:24] Trustee Fast: so a bunch of the people who are wood stove enthusiasts went and went clink clink you know

[0:43:29] Trustee Fast: that perfect dry wood I actually think that would be better as an in-person one and I was going to

[0:43:37] Trustee Fast: suggest that providing the well water workshop again it's six years since we did it we've got

[0:43:45] Trustee Fast: so many new people the climate change is upon us and it was an in-person one so the recordings are

[0:43:52] Trustee Fast: They're kind of from the back of the room, as I recall, and not easy to see the speakers and hear the questions.

[0:43:58] Trustee Fast: So I was going to suggest that one might be a really timely one, partly because in the fall,

[0:44:09] Trustee Fast: Planning Services is going to have a webinar about the freshwater strategy, Island Trust Area-wide.

[0:44:18] Trustee Fast: And I thought if we could do something about groundwater practice, good practice on islands, then it could fit in, then the two webinars could work together to support each other, as in the big picture and this big strategy and the long term through the freshwater strategy webinar.

[0:44:38] Trustee Fast: webinar and the details of a webinar and how to use the new, maybe it could include how to use

[0:44:48] Trustee Fast: the new mapping and also how to interpret the groundwater mapping that each island has.

[0:44:56] Trustee Fast: Anyway, just some ideas there that with the new materials that are coming out,

[0:45:01] Trustee Fast: um it might be good to have a good general uh stewardship kind of uh webinar and turn it into

[0:45:09] Trustee Fast: a little series or something excuse me thank you that was my idea i

[0:45:14] Voice 5: was going to suggest because

[0:45:16] Voice 5: i think this this is going to be a much larger topic than we can cover in about 15 minutes

[0:45:19] Voice 5: um perhaps we can add time at our next meeting like and have a full robust uh brainstorming

[0:45:27] Voice 5: session on this versus the quick discussion i'm quite happy to have uh some ideas raised now that

[0:45:35] Voice 5: we can bring forward and then perhaps at that brainstorming session we can actually start

[0:45:39] Voice 5: have an initial brainstorm and then narrow it down and come up with what we would like to move

[0:45:45] Voice 5: forward with if um as a thought uh trustee peterson you've got your hand up yeah thank you

[0:45:54] Voice 14: chair and uh i appreciate your consideration of the time and that we might want to work on

[0:45:59] Voice 14: uh you know give this give this some more time at a later date uh so just two two i wanted to

[0:46:05] Voice 14: make two quick points um my recollection is that the uh the webinars around uh groundwater and i

[0:46:14] Voice 14: think you know well groundwater that could be potentially that could be a combined um you know

[0:46:20] Voice 14: there's a couple mentions of water on that list but that that one um was uh well attended and and

[0:46:29] Voice 14: And we got a really good response from that.

[0:46:32] Voice 14: I think the wildlife or wildfire prevention is a really good topic.

[0:46:39] Voice 14: And I think that's so I'm just going to voice my support for those two.

[0:46:44] Voice 14: And then the last thing is in terms of Trustee Allen's suggestion that we, you know, maybe solicit ideas from Islanders.

[0:46:56] Voice 14: I'm wondering how feasible it would be to put together some kind of a doodle poll or a little survey or something that maybe we could push out to Island residents and see if there's some topics that people are burning to get more information about as a way of sort of addressing what Trustee Allen was saying.

[0:47:21] Voice 14: so uh obviously staff will have to think about how feasible that is but it might be a good way

[0:47:27] Voice 14: to solicit um topics directly from from residents perfect

[0:47:33] Voice 5: so i'm i'm what i'm i'm gathering from the

[0:47:36] Voice 5: conversation here i think we're in favor of putting forward um to the budget plan

[0:47:43] Voice 5: um the monies to create another webinar so um trustee allen you've got a comment

[0:47:52] Trustee Allen: Thank you, Chair.

[0:47:53] Trustee Allen: Yeah, I just want to follow up with Trustee Fast in terms of, yeah, sort of the umbrella under stewardship is great because it's really high on everybody's list right now.

[0:48:03] Trustee Allen: And also, I look at some of these topics and there seems to be a little Venn diagram here in terms of this also relates to the RPC as well, committees.

[0:48:13] Trustee Allen: and so maybe both committees could work on on something together as well in terms of then we

[0:48:19] Trustee Allen: could you know share the money and and have something really great and and then following

[0:48:24] Trustee Allen: up with what i said earlier and what tim just followed up with this yeah um just find out what

[0:48:29] Trustee Allen: our community i mean i'll say groundwater conservation top of top top top right now

[0:48:34] Trustee Allen: we're already i'm looking out here and yeah i could sort of summer is going to be interesting

[0:48:41] Trustee Allen: interesting and it's going to get more interesting so I and I know everybody is it's yeah we're all

[0:48:47] Trustee Allen: very concerned so if we could have sort of a newer version of what we've been seeing before

[0:48:51] Trustee Allen: in that regard groundwater conservation and under the climate lens and yes

[0:48:58] Trustee Allen: to come and revisit it

[0:48:59] Trustee Allen: in the next meeting would be great more fulsome discussion as you say.

[0:49:04] Voice 5: Perfect so I think what

[0:49:06] Voice 5: we need to do then is I think we have to scroll down a little bit further but I think the point

[0:49:11] Voice 5: here is to pass a motion regarding requesting the funds for the stewardship program and um the

[0:49:18] Voice 5: creation of a webinar um so i'm going to steph nichols had her hand up for a little bit and then

[0:49:23] Voice 5: i'll come back to you awesome

[0:49:25] Voice 12: thank you i figured out how to raise my hand in this setting um i just

[0:49:29] Voice 12: wanted to make some quick comments um from some of the trustees um so uh in regards to the poll

[0:49:37] Voice 12: whole on the islands or like solicit information or solicit ideas from members of the public we

[0:49:43] Voice 12: could definitely do that I already have some ideas of how we could do that through social media and

[0:49:48] Voice 12: newsletters and so on and so forth so if the committee would like us to pursue that we can

[0:49:53] Voice 12: we can definitely do that in regards to yeah so and then in regards to fresh water the fresh

[0:50:03] Voice 12: water sustainability strategy staff already have talked about how we could link this program with

[0:50:08] Voice 12: that program um unfortunately the fresh water uh fresh water what is his title fresh water

[0:50:16] Voice 12: uh william um staff william is currently on holiday um until next month and so we didn't want

[0:50:21] Voice 12: to um we didn't want to put anything forward at the moment that didn't have any that he hadn't

[0:50:27] Voice 12: had you know that we hadn't had a conversation with um so yes we had been thinking about that

[0:50:32] Voice 12: and how we can link the two programs together if possible.

[0:50:36] Voice 12: And then of course the webinar,

[0:50:38] Voice 12: it doesn't have to be webinars.

[0:50:39] Voice 12: We just provided this as an idea.

[0:50:40] Voice 12: Like we could go on island, we could do workshops,

[0:50:43] Voice 12: we could do whatever you guys want.

[0:50:44] Voice 12: I just wanted to mention,

[0:50:46] Voice 12: we just wanted to create some suggestions for discussion.

[0:50:49] Voice 12: So just wanted to mention that.

[0:50:51] Voice 5: Thank you.

[0:50:52] Voice 5: And Trustee Faust, you had your hand up earlier.

[0:50:54] Voice 5: Did you still have a question?

[0:50:56] Voice 5: Nope, answered, thank you.

[0:50:58] Voice 5: Okay, Staff

[0:50:59] Voice 6: Gratia.

[0:51:01] Voice 6: um just wanted to clarify that you have funds already for this year so you've got fifteen

[0:51:05] Voice 6: thousand dollars um for your stewardship education this year and then in the next item we can

[0:51:10] Voice 6: contemplate what you want to budget for the next fiscal year starting in april one correct

[0:51:14] Voice 5: that's

[0:51:15] Voice 6: that's what that's

[0:51:16] Voice 5: what i'm putting in here is that we that we put a motion forward to um forward

[0:51:21] Voice 5: on to the financial committee uh request budget request okay for the 23 24 budget okay 24 25

[0:51:28] Voice 5: budget okay

[0:51:29] Voice 6: the other thing i might just add is regard timing typically how we have done this is

[0:51:34] Voice 6: you would request us a project charter we would develop that bring it to your next meeting so you

[0:51:38] Voice 6: all would all have clarity as to who the speakers were going to be what the exact topics were etc

[0:51:42] Voice 6: if you were to request that of us in august we would return to you within november which would

[0:51:47] Voice 6: likely mean that the webinar would not be delivered until probably january just in terms of timing if

[0:51:53] Voice 6: you're all certain that you'd like to do something to do with well maintenance and groundwater

[0:51:56] Voice 6: water from an individual homeowner perspective if you wanted to ask for that charter today we

[0:52:01] Voice 6: could bring it back to you in august with the idea of delivering it like maybe in september when

[0:52:04] Voice 6: likely the drought might might be a concern so just add that timing to you that you'd likely

[0:52:08] Voice 6: have a lot more interest in water issues in september than you might have in january

[0:52:13] Voice 6: but certainly happy to go out also again happy to go out to islanders and see what they want to

[0:52:17] Voice 6: tell us is their priority yeah

[0:52:20] Voice 5: so if um so we've got the budget you're saying so we have the budget

[0:52:24] Voice 5: it in our hands for this year correct to create this yeah so i i i'm in agreeance when it comes

[0:52:31] Voice 5: to groundwater conservation best practices using a well i think this can be combined

[0:52:37] Voice 5: um into something um trustee allen you've got your hand up yeah

[0:52:43] Trustee Allen: thank you chair and perhaps

[0:52:44] Trustee Allen: as well the the whole um permits for your well that's a big question coming up with people right

[0:52:52] Trustee Allen: now whether they have to register their well now or later because as we know the the province is

[0:52:59] Trustee Allen: saying they own the water in the ground i own my own water because i have a cistern um but those

[0:53:05] Trustee Allen: are i'm sure a lot of things have changed and in the last i don't know when what's his title

[0:53:11] Trustee Allen: freshwater william um when uh he he's

[0:53:15] Voice 4: when his webinar

[0:53:15] Trustee Allen: when his last webinar was done i can't

[0:53:18] Trustee Allen: remember but there's been a lot of provincial changes that i'd like to see added to this as

[0:53:22] Trustee Allen: well as well yeah and also

[0:53:26] Voice 5: I was going to say saltwater intrusion falls into that well water

[0:53:31] Voice 5: and groundwater conservation so I think I think from the the list of topics that we have here

[0:53:37] Voice 5: and from our discussions that we seem to be having we are we are all sort of congregating around the

[0:53:43] Voice 5: water issue so we can just maybe have a global water issue item that encompasses groundwater

[0:53:50] Voice 5: water conservation how to best use your well salt water intrusion into wells um and and and sort of

[0:53:58] Voice 5: like fit it all into into one house as a as a suggestion

[0:54:03] Voice 3: um trustee peterson uh

[0:54:08] Voice 14: yeah thank you

[0:54:09] Voice 14: chair just uh i sent a motion to um to robert barlow because there was this the piece there on

[0:54:17] Voice 14: on soliciting topics from trust area residents.

[0:54:23] Voice 14: I didn't wanna miss it.

[0:54:26] Voice 14: So if you'd like me to wait, I'll wait,

[0:54:30] Voice 14: but I do have a motion that I'm prepared to make.

[0:54:33] Voice 5: Okay, so if I was just going to just say,

[0:54:36] Voice 5: before we make that motion based on what staff rate has said,

[0:54:39] Voice 5: if we were to go out to the community now,

[0:54:42] Voice 5: there may not be enough time for us to get them

[0:54:46] Voice 5: And to start work on this for delivery of it in September is the earliest that they could do it right now.

[0:54:52] Voice 5: If we do go out to the public and ask their opinion on whether or not they want to have water as the next webinar,

[0:54:58] Voice 5: what we could do is go out to the public, ask them what they want for a future webinar, perhaps for the 24-25 fiscal year.

[0:55:07] Voice 5: And this year we focus on water. Does that work? I see nothing.

[0:55:13] Voice 5: I

[0:55:13] Voice 14: think that's sensible and I don't have any problem I mean I I heard and I understand that

[0:55:18] Voice 14: soliciting topics is not going to be deliverable within this cycle but I still think it's a good

[0:55:25] Voice 14: idea for the future perfect

[0:55:26] Voice 5: excellent so we can do both all right so if you

[0:55:33] Voice 5: want to bring up your

[0:55:34] Voice 5: motion oh sorry trustee first while you're doing that trustee first you have a comment

[0:55:39] Trustee Fast: I was going to ask the question, did we make the previous motion? I'm just looking at our cover sheet at 7.1. Did we endorse the Living in the Trust Area Mailing Program Project Charter?

[0:55:53] Trustee Fast: Not yet.

[0:55:54] Trustee Fast: Okay, thank you. Just wondering where we were, because I missed

[0:55:58] Voice 5: a chunk, so thank you.

[0:56:00] Voice 5: Yeah, no, not yet. So all of that's sort of coming at the end of this section.

[0:56:04] Voice 5: Are

[0:56:11] Voice 14: you ready for the motion, Chair?

[0:56:13] Voice 14: Go ahead.

[0:56:13] Voice 14: ahead uh i move that trust programs committee requests staff to consider methods to solicit

[0:56:21] Voice 14: topics from trust area residents for further stewardship education webinars and trustee

[0:56:28] Voice 14: up there trust

[0:56:33] Voice 3: yeah okay so do

[0:56:36] Voice 5: we have um any conversation discussion on the

[0:56:41] Voice 5: motion on the floor i would um oh trustee allen do

[0:56:49] Trustee Allen: we need to have a time frame for this or

[0:56:50] Trustee Allen: or is it?

[0:56:51] Voice 5: I was just going to recommend that. So you'll have to make an amendment then.

[0:56:59] Trustee Allen: What was the time frame?

[0:57:01] Voice 5: 24-25, I believe. So

[0:57:05] Trustee Allen: in terms of the staff coming back with something,

[0:57:07] Trustee Allen: or do we say that stewardship education webinar in 2025, 2020-24, and then leave it up to the

[0:57:14] Trustee Allen: staff to come back? So I'm not sure which date. Get the staff to bring something soon, or the

[0:57:20] Trustee Allen: webinar timeline what what works staff rater sorry

[0:57:26] Voice 6: go ahead um so through the chair we could

[0:57:29] Voice 6: likely deliver this and provide the results to you for your august meeting um if you wanted to

[0:57:34] Voice 6: proceed with just requesting water webinars either for this year you could proceed in that way or if

[0:57:38] Voice 6: you wanted us just to work towards a charter around water for your august meeting you could

[0:57:42] Voice 6: deliver another webinar and one of these if the public comes back with another topic we could

[0:57:46] Voice 6: deliver that in the spring like we've got the money to expand right up to march 31st so like

[0:57:50] Voice 6: Like at your August or November meeting, you could direct yet another webinar, budget permitting, that you could deliver in the spring as well.

[0:57:57] Voice 6: So it could be for both this fiscal year and next fiscal year, if that's what you're interested in.

[0:58:01] Voice 6: Or you could make this the year of water and just do webinars around water.

[0:58:06] Voice 6: So that's at your discretion.

[0:58:07] Voice 6: But we could likely bring

[0:58:09] Voice 5: this back to you for your August meeting.

[0:58:11] Voice 5: So we have enough funds for two webinars this year?

[0:58:14] Voice 6: Yes.

[0:58:15] Voice 5: Perfect.

[0:58:16] Voice 6: I'll turn to you as a program coordinator.

[0:58:18] Voice 6: What do we have in the briefing there?

[0:58:19] Voice 6: I think we do.

[0:58:20] Voice 6: you've got after the mailing product we said you would have five thousand dollar remaining

[0:58:25] Voice 6: for webinars and i think that would support at least two i'll learn i

[0:58:28] Voice 5: thought it was six

[0:58:29] Voice 5: thousand dollars to create a webinar so i guess that was my can uh

[0:58:35] Voice 12: or chair yeah thank you um

[0:58:37] Voice 12: it really depends on if we are paying for speakers to be on it so um it could a webinar could cost

[0:58:47] Voice 12: you know just a few you know if we decide to do newspaper ads or something like that it could just

[0:58:52] Voice 12: be that cost or it could be it could cost just my time and our time it really depends on the

[0:58:59] Voice 12: webinar and um and if we're paying the the speaker or speakers um and if we depending on what

[0:59:06] Voice 12: promotion we do as well so it could last webinar we did three webinars and i think we spent

[0:59:12] Voice 12: 4 500 roughly that was back in 2021 so um typically i would say five thousand dollars

[0:59:20] Voice 12: would be about three three webinars on average we might be able to squeeze another one but it

[0:59:24] Voice 12: really depends on the topic and various other things awesome

[0:59:28] Voice 5: thank you so much um steph brady

[0:59:30] Voice 5: you still have a another question i

[0:59:32] Voice 6: don't sorry i'll

[0:59:33] Voice 5: take it yeah so if there's no further

[0:59:36] Voice 5: the discussion on this item, I'm going to call the question. All those in favor of the motion

[0:59:43] Voice 5: on

[0:59:43] Voice 3: the floor, please raise your hand. Perfect. And if I can get you to lower your hand.

[0:59:54] Voice 3: And if there are any opposed, please raise your hand.

[1:00:01] Voice 3: seeing none opposed this motion is carried thank you very much i'll just pop back to the screen

[1:00:17] Voice 3: brilliant okay so if we can keep going down i believe that we've got a couple of um

[1:00:28] Voice 3: okay so where is the motion for that's the motion right there okay no it's on top of page 12

[1:00:46] Voice 3: if we could scroll up there they are is that the ones we're looking for so

[1:01:04] Voice 12: i'll just uh chair

[1:01:05] Voice 12: evans um just to remind you or that the recommendation here is the exact same

[1:01:11] Voice 12: recommendation as down here we just put it down twice so just so you know

[1:01:16] Voice 12: um but yeah these are

[1:01:18] Voice 11: the two

[1:01:18] Voice 12: that we are recommending if you want to see the motions uh i'll switch we can switch over

[1:01:22] Voice 12: to robert um

[1:01:26] Voice 5: yeah so if um if somebody would like to make the motion i'll

[1:01:29] Trustee Allen: do it i move that the trust

[1:01:31] Trustee Allen: programs committee endorsed the living in trust area mailing program project charter

[1:01:36] Trustee Allen: dated may 15th 2023 and then did we say one

[1:01:42] Voice 5: by trustee fast yeah

[1:01:44] Trustee Allen: thank you and did we say one

[1:01:46] Trustee Allen: webinar at this point we're going to do two webinars well

[1:01:50] Voice 5: we'll get to that one in a second

[1:01:52] Voice 5: and we're going to deal with the motions individually.

[1:01:55] Voice 5: So is there any further discussion

[1:01:56] Voice 5: on the trust area mailing program?

[1:02:00] Voice 5: Not seeing any hands raised, I'm going to call the question.

[1:02:05] Voice 5: All those in favor of endorsing the mailing program,

[1:02:10] Voice 3: raise your hand.

[1:02:11] Voice 3: Thank you kindly.

[1:02:16] Voice 3: If we can lower our hands.

[1:02:20] Voice 3: And I'm going to call, is anyone opposed?

[1:02:23] Voice 3: Please raise your hand.

[1:02:28] Voice 3: Were you raising?

[1:02:29] Voice 3: No.

[1:02:30] Voice 3: I'm not seeing any hands raised.

[1:02:32] Voice 5: This motion is carried.

[1:02:36] Voice 5: and if somebody can read the second um recommended motion i'll

[1:02:44] Trustee Allen: read it but

[1:02:45] Trustee Allen: is it one or two

[1:02:47] Voice 5: it's two at this at this point so we'll we'll have to uh amend it a little bit

[1:02:53] Trustee Allen: i moved that the trust programs committee direct staff to develop a project charter for two

[1:02:57] Trustee Allen: webinars can

[1:03:00] Voice 5: we state what those webinars are intended to be one was regarding water and one was

[1:03:05] Voice 5: and a future wasn't

[1:03:09] Trustee Allen: it based on community consultation or something but no that sounds

[1:03:13] Trustee Allen: huge no we don't want based on uh yes soliciting our community members as such okay let's let's um

[1:03:22] Voice 5: let's let's uh let's maybe work on on creating what the wording of this will be um i see trustee

[1:03:30] Voice 5: peterson has his stand up as well as trustee fast so trustee peterson yeah

[1:03:35] Voice 14: uh it sounds like we've

[1:03:38] Voice 14: got general general agreement on uh creating a water water focused webinar and i certainly

[1:03:44] Voice 14: support that um i would just like to put in a plug if if we have the funding for certainly

[1:03:51] Voice 14: two and possibly three i would i think it would be really um valuable to consider this committee

[1:03:58] Voice 14: to consider a wildlife prevention webinar as well i think um i think there's never a bad time for

[1:04:06] Voice 14: that where we live here and we're going into uh you know we've been in a bit of a drought

[1:04:12] Voice 14: it's it's hot unseasonably hot now i think it's uh it's it's always a timely subject okay

[1:04:19] Voice 5: so um trustee fast thank

[1:04:24] Trustee Fast: you i i was just going to um i have some wording around best practices

[1:04:30] Trustee Fast: when using a well because that was what was in the uh list and rather than just

[1:04:36] Trustee Fast: water I thought it might give it a little more focus but that's up to the group and

[1:04:43] Trustee Fast: conservation groundwater conservation from the individual landowner perspective if

[1:04:48] Trustee Fast: that kind of detail is needed and then I agree with Trustee Peterson about wildfire

[1:04:55] Trustee Fast: prevention as as two topics thank

[1:05:00] Voice 5: you I think we talked about combining the water issues so

[1:05:04] Voice 5: So saltwater ingress, groundwater conservation, and well-best practices, creating that as a single webinar to cover multiple topics because they're all interrelated.

[1:05:18] Voice 5: I think that was the discussion we were having.

[1:05:21] Voice 5: So

[1:05:21] Voice 3: you just want to just focus on just a single item there, Trustee Best?

[1:05:30] Voice 3: I missed your answer.

[1:05:32] Trustee Fast: Oh, I'm sorry.

[1:05:34] Trustee Fast: I thought you were just, I didn't know I was supposed to speak again.

[1:05:38] Trustee Fast: um well i was just uh to you was we had a discussion about combining the water issues

[1:05:44] Trustee Fast: my my point is um i would like to leave staff with the discretion to give it a focus

[1:05:49] Trustee Fast: because if you just say water um uh it's not as attractive as if you say something that relates

[1:06:00] Trustee Fast: to people in their homes and their concerns uh like best practices using a well it seems to me

[1:06:06] Trustee Fast: to combine all those things and that was the one that was on the uh on the list so i was just

[1:06:12] Trustee Fast: providing a little bit of language in case it would be helpful to staff so uh that's all i was

[1:06:18] Trustee Fast: i'm not going against what you were saying i was asking staff if they were if it would be helpful

[1:06:24] Trustee Fast: to have a focus um my apologies for not being clear

[1:06:27] Trustee Fast: no

[1:06:28] Voice 5: worries okay so we'll ask that question

[1:06:30] Voice 5: to Steph is it better for you to have the singular focus or would you be it would it be easy for you

[1:06:37] Voice 5: to do um a combined webinar that that focuses on the best practices for a well groundwater

[1:06:45] Voice 5: conservation and the saltwater ingress topics as a whole what is what is what is easier for you

[1:06:53] Voice 5: Steph Nicole um

[1:06:56] Voice 12: and Claire can comment after do you want to comment before Claire um

[1:07:00] Voice 6: well I can

[1:07:00] Voice 6: Yeah, I'll go before just because we've previously offered the best practices for using a well.

[1:07:07] Voice 6: Having done that previously, there's enough content there to fill a good webinar.

[1:07:11] Voice 6: And I would say it naturally ties to saltwater intrusion because, of course, best practices are tied to preventing freshwater intrusion.

[1:07:18] Voice 6: The groundwater conservation generally, like how to conserve water generally, might be a whole separate topic.

[1:07:23] Voice 6: We can certainly look at it, but there might be, again, you might have enough there for two different topics.

[1:07:27] Voice 6: because in my experience when we delivered the one um like seven years ago around um best practices

[1:07:33] Voice 6: for well we definitely had enough for like an hour-long conversation just with that topic

[1:07:37] Voice 6: um so we'll provide you with the best advice we can but my expectation is we're likely going to

[1:07:41] Voice 6: recommend those be two separate but but complementary webinars perfect i would i would

[1:07:46] Voice 5: concur we can tie in the salt water intrusion to well best well best practices yeah that would be

[1:07:53] Voice 5: great because i know that that on on where we are there's there's that issue happening in people's

[1:07:59] Voice 5: wells which is uh of concern so i think that would be very helpful um can i comment again

[1:08:06] Voice 12: i would just

[1:08:06] Voice 12: say um i would i would also just uh wait to talk to an expert on this subject and see

[1:08:13] Voice 12: what would they recommend just because um we might have all these suggestions but they might see it

[1:08:19] Voice 12: a little differently um so i wouldn't yeah that's all that's all i wanted to mention

[1:08:26] Voice 3: uh trustee ellen um

[1:08:29] Trustee Allen: yeah i'm just going to follow up so trustee fast but you're just talking about

[1:08:35] Trustee Allen: direction to staff are you talking about mending that motion with what you wanted just to detail

[1:08:41] Trustee Allen: what exactly this chart webinar is about and then also um are we a little premature perhaps

[1:08:47] Trustee Allen: for saying develop a project charter and maybe we need to develop actual get the staff to come back

[1:08:52] Trustee Allen: with these are the water issues we'd like to have in one webinar is it doable or we just heard it's

[1:08:57] Trustee Allen: not doable so i'm just wondering about timeline and also yeah whether we should be talking about

[1:09:03] Trustee Allen: a project card chart at this point just to have them come back i'll

[1:09:10] Voice 5: throw this question actually

[1:09:11] Voice 5: over to staff writer and let her explain what the time constraints are um and as well as feasibility

[1:09:18] Voice 5: for getting these webinars out the water ones by September like like we were discussing earlier

[1:09:25] Voice 6: I'm happy to answer that yeah if you'd like a webinar delivered sort of September time

[1:09:29] Voice 6: it would be nice if you'd pass a motion today asking us to develop a project charter

[1:09:35] Voice 6: for you know best practices for well maintenance and saltwater intrusion and you could say and

[1:09:41] Voice 6: other water related topics as appropriate like leave it a bit open and we'll come back to you

[1:09:44] Voice 6: with what we can for August and then you'd be in a position to deliver something in September

[1:09:49] Voice 6: and then we already have the resolution from you to seek additional topics and we can come back to

[1:09:53] Voice 6: you with that in august as well as needed so if you could just specify here what the subject of

[1:09:58] Voice 6: the charter would be that would be helpful to staff and maybe jillian if you could stop sharing

[1:10:02] Voice 6: then robert could share any draft motion in the minutes be

[1:10:06] Voice 3: great uh trustee peterson

[1:10:13] Voice 14: thank you chair and i just wanted to check in with staff um around uh content for wildfire

[1:10:22] Voice 14: fire prevention is have have we done that so we do have in other words there may be some materials

[1:10:29] Voice 14: that we have on hand uh in terms of getting something out so

[1:10:36] Voice 6: through the chair we have not

[1:10:38] Voice 6: delivered that as to my knowledge certainly i expect there is a lot available um i know i can

[1:10:44] Voice 6: i know trustee fast can speak to this but there has been work done to look at the fire smart

[1:10:48] Voice 6: program that was largely as i understand it developed for more interior communities and

[1:10:52] Voice 6: And there's been an attempt by local fire chiefs to somewhat customize it to the coast because our ecosystems are a bit different in how they respond to fire.

[1:11:00] Voice 6: So I imagine our local fire chiefs and fire halls have some of that information we could likely lean into without a huge amount of new effort, new material.

[1:11:09] Voice 6: But yeah, so that would be my expectation.

[1:11:11] Voice 6: Yeah,

[1:11:11] Voice 14: OK, thank you. So I just wanted to be clear on that.

[1:11:15] Voice 14: that so it's not it wouldn't be quite as readily doable as quickly as as the water piece but uh

[1:11:21] Voice 14: but it doesn't seem like it would be a huge stretch to get that uh right

[1:11:27] Voice 6: okay through the

[1:11:28] Voice 6: chair i'll answer no i don't i expect they'd be about the same at the end of the day this comes

[1:11:32] Voice 6: down to finding willing speakers and like find their availability and when it's government staff

[1:11:37] Voice 6: we have to work through the government communications program to get consent for them to

[1:11:41] Voice 6: participate so it's just working through that process and trying to make it work within their

[1:11:45] Voice 6: schedules um

[1:11:48] Voice 5: so i was just thinking about the fire smart uh as a suggestion for a speaker would one

[1:11:53] Voice 5: of the fire chiefs be available to speak to that um

[1:11:58] Voice 6: certainly that's something we could explore and

[1:12:00] Voice 6: we'll work we'll work with you know the experts in the area to determine who's the best speaker and

[1:12:05] Voice 5: what approach it should take i was just thinking it might be easier to get a hold of a fire chief

[1:12:09] Voice 5: than somebody in government yeah yeah

[1:12:11] Voice 5: uh trustee fast yeah i'd

[1:12:14] Trustee Fast: like to make a motion please do

[1:12:16] Trustee Fast: That Trust Programs Committee directs staff to develop a project charter for best practices when using a well, and saltwater intrusion and groundwater issues, semicolon, and

[1:12:37] Voice 3: saltwater intrusion and groundwater issues, semicolon, and wildfire prevention webinars.

[1:12:55] Voice 3: webinars. Just take out the word two webinars, because they might come back with three. That's

[1:13:09] Voice 3: my motion. Nice. Do we have a seconder? Trustee Allen has seconded.

[1:13:23] Voice 3: Do we have a discussion on the motion on the floor? Trustee Fast, you've got your hand up still.

[1:13:30] Voice 3: Oh, apologies. Trustee Harris. Thanks. Would this be something that we're going to

[1:13:42] Voice 13: where we'll see some of the content of this webinar or these webinars before they go out

[1:13:52] Voice 13: i'll just ask that question and maybe i can respond so

[1:13:55] Voice 5: i believe that the project charter

[1:13:56] Voice 5: will be coming back to us in august and then the webinars will have their uh final uh work

[1:14:04] Voice 5: done on them and i'll just ask uh staff rater to confirm that we will see the webinar prior

[1:14:10] Voice 5: prior to it being released, which I'm positive we will.

[1:14:13] Voice 13: Okay, well, can we, is there some way we don't,

[1:14:16] Voice 13: I'm worried that this webinar is going to be created

[1:14:19] Voice 13: and there could possibly be information on there

[1:14:23] Voice 13: that may not be quite right.

[1:14:25] Voice 13: And then it's too late to change it.

[1:14:27] Voice 13: Like, is there some way we can vet what gets put out?

[1:14:30] Voice 13: We've had problems in the past, clearly.

[1:14:33] Voice 13: And that's where my concern is here.

[1:14:35] Voice 13: Hope your other thoughts on that from other trustees.

[1:14:38] Voice 13: No

[1:14:39] Voice 5: worries. I'll just get staff ready to answer the question that the trustees will get to review it prior to dissemination.

[1:14:49] Voice 5: So typically we

[1:14:50] Voice 6: deliver the webinars as a live event.

[1:14:53] Voice 6: So again, it's up to you to direct us what you want.

[1:14:55] Voice 6: But what we typically will do is bring you a project charter with the suggested speakers.

[1:14:59] Voice 6: So you can make sure that those are the authorities that you want speaking to that particular topic.

[1:15:03] Voice 6: And then we would bring you sort of how we plan to promote it.

[1:15:06] Voice 6: you can direct us if you want it to be a pre-recorded event so that you could view the

[1:15:11] Voice 6: video in advance we could do that i suspect that's likely to be of less interest to the audience and

[1:15:15] Voice 6: potentially the speakers as well um but that is certainly something we could do upon your on your

[1:15:19] Voice 6: request but otherwise we'll bring you who the speakers are what they plan to speak to and then

[1:15:24] Voice 6: you could you know direct us then at that time if you're comfortable with that or not

[1:15:28] Voice 5: perfect thank

[1:15:29] Voice 5: you um so ex officio luckham has his hand up and then i'll come back to you trustee harris

[1:15:34] Voice 5: Yeah,

[1:15:37] Trustee Luckham: I just wanted to provide some advice on a couple of points. And certainly,

[1:15:41] Trustee Luckham: you know, the motion is yours, and you can carry it as you see fit.

[1:15:47] Trustee Luckham: But in light of Trustee Harris's concern there, I think that, and not being a subject expert,

[1:15:56] Trustee Luckham: but certainly as a deputy chief involved in wildfire work, in fact, participated in some

[1:16:01] Trustee Luckham: sessions just the other day um i think that you would be well advised actually to get people from

[1:16:11] Trustee Luckham: the wildfire service ministry of forest to advise you on those best practices because

[1:16:18] Trustee Luckham: they are the authority local uh fire departments and improvement districts uh adapt according to

[1:16:26] Trustee Luckham: their local needs um but the experts are really the provincial staff there and so just offer that

[1:16:33] Trustee Luckham: advice as you develop that work and then saltwater intrusion is a is a is a an issue of its own and

[1:16:42] Trustee Luckham: is maybe not something associated with the best practice but is a a legal uh requirement through

[1:16:49] Trustee Luckham: provincial regulation, again, with respect to non-use or plugging of a well that is contaminated.

[1:16:57] Trustee Luckham: So again, seeking provincial advice on both of those items. And if we want to be sure about

[1:17:04] Trustee Luckham: the content in both situations, provincial expertise, I think, would be valuable. There you

[1:17:10] Trustee Luckham: go.

[1:17:10] Voice 5: Thank you very much. Over to you, Trustee Harris. You've got another question.

[1:17:18] Voice 13: Thank you, Chair Evans, and thanks to Ex Officio Luckham.

[1:17:24] Voice 13: Great words of wisdom there.

[1:17:28] Voice 13: So again, I'm just still unclear if we're,

[1:17:32] Voice 13: are we going to be vetting who the speakers will be?

[1:17:35] Voice 13: Are we going to be suggesting

[1:17:38] Voice 13: who the speakers are going to be?

[1:17:40] Voice 13: Or is this just something that staff will come to us with?

[1:17:43] Voice 13: Because I'm sure we could all come up

[1:17:45] Voice 13: with some great suggestions

[1:17:46] Voice 13: on who some of these speakers ought to be.

[1:17:49] Voice 13: and again the i think the content needs to be vetted um you know i'm clearly going to push

[1:17:53] Voice 13: for this at the governance committee it's maybe been part of our the islands trust um

[1:18:00] Voice 13: part of some of the woes is that um information that has been going out over the years hasn't

[1:18:05] Voice 13: been vetted by the trustees um maybe possibly not to enough of a degree um so again i'm hoping that

[1:18:14] Voice 13: but we can vet the information and who will the speakers will be.

[1:18:22] Voice 13: I think

[1:18:23] Voice 5: if we do, if we follow what Ex Vicio Lacan suggested to us,

[1:18:28] Voice 5: that we go direct to the government source,

[1:18:30] Voice 5: they're the ones that are the holders of all things as we are supposed to do them.

[1:18:36] Voice 5: If they're the ones that are the speakers at these webinars and the webinar is a live event,

[1:18:41] Voice 5: we are not going to be able to review the live event prior to it going live so if it's coming

[1:18:50] Voice 5: from a government source i think we're in good hands i think we're okay um so uh staff claire

[1:19:02] Voice 5: as she said they're going to come up with a project charter there'll be um people that are

[1:19:08] Voice 5: willing to speak to this that that will come forward and at that point we can take a look

[1:19:13] Voice 5: and say yes we're willing to have this person speak no we're not willing to have this person

[1:19:17] Voice 5: speak and if we're not then it's not going to go forward as i understand it and please correct me

[1:19:22] Voice 5: if i'm wrong on that uh steph rater um

[1:19:27] Voice 3: okay uh trustee peterson yeah

[1:19:31] Voice 14: thank you um and and i

[1:19:34] Voice 14: appreciate the advice as well from uh from uh ex-officio luck come uh i think that that going

[1:19:40] Voice 14: going direct to the to the provinces away to circumvent you know that potential um for

[1:19:47] Voice 14: incomplete information or or incorrect information um and just uh just in terms of procedurally uh

[1:19:56] Voice 14: we're asking for project charters to be created they will come back to us this isn't the last

[1:20:03] Voice 14: decision point

[1:20:04] Voice 3: exactly okay is there any further discussion on the motion on the floor okay I'm

[1:20:17] Voice 3: going to call the question.

[1:20:18] Voice 5: All those in favor, actually, I can't remember who made the motion.

[1:20:23] Voice 5: Can I just get you to reread it because we've had a bit of a discussion on it?

[1:20:26] Trustee Fast: Sure. I made the motion and Alex seconded it, I think, that Trust Programs Committee direct staff

[1:20:33] Trustee Fast: to develop project charters for best practices when using a well and saltwater intrusion and

[1:20:38] Trustee Fast: groundwater issues, semicolon, and wildfire prevention webinars. Perfect.

[1:20:45] Voice 3: With the question

[1:20:46] Voice 3: question called. All those in favor, please raise your hand. Thank you kindly. We can

[1:20:57] Voice 3: lower our hands. If any are opposed, please raise your hand. Not seeing any opposed, I'm

[1:21:10] Voice 3: not sure if there was any abstentions, but I believe that this still carries. Okay, can

[1:21:26] Voice 3: we, I'm not sure if, can we put that as carried? Yes, if you didn't miss, you might have missed

[1:21:34] Voice 3: my

[1:21:34] Trustee Allen: vote because my mouse isn't working ah

[1:21:37] Voice 5: okay thank you i knew i was missing one person um

[1:21:45] Voice 5: sorry i'm not sure who's um there we go thank you and

[1:21:50] Voice 3: if we can go back to the agenda package

[1:21:56] Voice 3: thank you so much brilliant thank you so you can go on to the now can we just scroll

[1:22:12] Voice 3: all that one second was there anything regarding

[1:22:15] Voice 5: just the stewardship program here oh yeah no

[1:22:20] Voice 5: that's fine that

[1:22:20] Voice 3: was just additional information that we've already covered it so the next item

[1:22:29] Voice 5: is the approval of the trust programs committee section in the 2022-23 annual report so this is

[1:22:38] Voice 5: the um half of the year that we went here for for some of us and then the half of the year that we

[1:22:45] Voice 5: were. This is what we're going to be including. That's going to go to the Minister of Municipal

[1:22:54] Voice 5: Affairs. So does, I'll turn this over to, I'm not sure, Steph Rader, is this something that you will

[1:23:04] Voice 5: be talking to? Or is there somebody else that you would like to speak to this section?

[1:23:08] Voice 6: No, I'll speak to this. And I think you've already summarized it quite nicely.

[1:23:13] Voice 6: So this is a draft section that will make its way into the larger annual report.

[1:23:17] Voice 6: So it's here for your review and endorsement.

[1:23:20] Voice 6: On page 21 here is the draft text.

[1:23:24] Voice 6: So it would just be at this stage if you could review that and let us know if you have any

[1:23:27] Voice 6: need for amendment.

[1:23:28] Voice 6: And if not, then you can pass the resolution as noted, or if not, if you'd like some changes,

[1:23:33] Voice 6: then you could pass the motion and just note that it's been amended as per your request.

[1:23:38] Voice 6: rest. Did

[1:23:39] Voice 5: anyone not have time to read this? And I'm just going to raise the question. Does anybody

[1:23:47] Voice 5: want to have discussion or a chance to read through it? If you can raise your hand

[1:23:51] Voice 3: and let me

[1:23:52] Voice 3: know. Okay, if we're all comfortable with this, can we step down to the resolution? If I can get

[1:24:05] Voice 3: somebody to make the motion. Trustee Best? If you'd like, I would be happy

[1:24:12] Trustee Fast: to move that the Trust

[1:24:14] Trustee Fast: programs committee approved the attached text for inclusion in the 2022-23 annual report for

[1:24:19] Trustee Fast: approval by trust council and submission to the minister of municipal affairs thank you kindly

[1:24:25] Voice 5: trustee bothwick are you seconding perfect seconded by trustee bothwick is there any

[1:24:32] Voice 5: discussion on this um on the on the words on the wording to go to the municipal affairs

[1:24:39] Voice 3: as part of

[1:24:40] Voice 3: our annual report i'm not seeing anyone

[1:24:46] Voice 5: raising their hand for discussion in that case i'm going

[1:24:50] Voice 5: to call the question all those in favor of approving the text as is shown below please

[1:24:56] Voice 5: raise your hand i believe that is unanimous uh if we can all lower our hand just because i can't

[1:25:04] Voice 5: see everyone and one shot i'm going to ask is anyone opposed i'm not seeing any hands being

[1:25:13] Voice 5: raised this motion is carried. Thank you kindly and I appreciate everyone reading it in advance.

[1:25:20] Voice 5: Okay so on to the next section which is our 2024-25 business cases for consideration

[1:25:29] Voice 5: and so we alluded to some of this a little earlier as well. So the two items in here are

[1:25:36] Voice 5: secretariat services and we're we're asked it looks like we're going to be asking for the same

[1:25:40] Voice 5: amount that we had this year, and the stewardship education for 15,000 as well.

[1:25:46] Voice 5: And I think both of these are really important.

[1:25:50] Voice 5: Let's skip down to the Secretariat Services section, and we'll just have a quick, see

[1:25:56] Voice 5: if anybody wants to have a quick discussion around the amount that we're asking for.

[1:26:01] Voice 5: How do we feel about 12,000?

[1:26:03] Voice 5: I think given our history that was sufficient given how we've been spending the money year

[1:26:14] Voice 5: over year I think it's it's sort of falling well within the averages personally does anyone have

[1:26:22] Voice 5: any additional comments trustee Peterson yeah

[1:26:27] Voice 14: just you know this this committee came into

[1:26:32] Voice 14: to the pre-budget cycle with the higher request

[1:26:37] Voice 14: from the previous terms committee at budget time,

[1:26:41] Voice 14: we reduced the amount to the 12,000 that it was before

[1:26:46] Voice 14: and to the 12,000 that it's in front of us now.

[1:26:49] Voice 14: So just reminding us where we've been on this

[1:26:52] Voice 14: for the fiscal that we're in to where essentially

[1:26:56] Voice 14: sticking with the same number for next time.

[1:26:58] Voice 14: yeah

[1:26:59] Voice 5: and i think that's uh that that was a good amount of and we were able to um meet the requests

[1:27:07] Voice 5: of of most of the people that that were coming towards us um okay now are these two separate

[1:27:17] Voice 5: motions at the bottom i'm just trying to remember i believe that they are or if there were if they

[1:27:24] Voice 5: were combined into one there we go perfect yeah they were combined into one um and i think the

[1:27:30] Voice 5: stewardship education, we've discussed this as well. I think that the 15,000 is also a reasonable

[1:27:36] Voice 5: amount. It's still being fiscally responsible. It still covers the work for the mail-out and

[1:27:42] Voice 5: the webinars that we've been doing in the past. Is there anyone that feels differently about

[1:27:50] Voice 5: these figures? Would you like to see a different amount being put forward

[1:27:54] Voice 3: for budget time?

[1:28:00] Voice 3: not seeing any hands going up so i'm going to ask if somebody would like to make the motion then

[1:28:12] Voice 3: i'll i'll move oh sorry trustee peterson you want to go ahead i

[1:28:21] Voice 14: don't know uh

[1:28:22] Voice 14: just i didn't see anyone else's hand up there alex so uh that trust programs committee requests

[1:28:30] Voice 14: staff to draft the following uh fiscal year 2024 25 business cases for consideration at the next

[1:28:38] Voice 14: regular business meeting. Secretariat Services, 12,000. Stewardship Education, 15,000.

[1:28:45] Voice 14: Second.

[1:28:53] Voice 3: Oh, she's gone. Well, I seconded.

[1:28:56] Voice 5: My apologies, I froze. So moved by Trustee Peterson

[1:29:02] Voice 5: and seconded by Trustee Allen. Is there any discussion on this topic? Not seeing. Trustee

[1:29:12] Voice 5: Trustee Allen, you've got your hand up.

[1:29:13] Trustee Allen: Oh, no, sorry.

[1:29:14] Voice 5: Okay.

[1:29:16] Voice 5: All right.

[1:29:16] Voice 5: So in that case, I'm not seeing anyone desiring further discussion.

[1:29:21] Voice 5: I'm going to call the question.

[1:29:22] Voice 5: And I'll ask that all those in favor to please raise your hand.

[1:29:30] Voice 3: Thank you kindly.

[1:29:31] Voice 3: If

[1:29:32] Voice 5: we can lower our hands.

[1:29:33] Voice 5: I believe that was unanimous, but I will call again.

[1:29:37] Voice 5: Regardless, if there's anyone opposed, please raise your hand.

[1:29:43] Voice 5: Not seeing any hands raised.

[1:29:44] Voice 5: This motion is carried.

[1:29:45] Voice 5: Thank you very much.

[1:29:47] Voice 5: And move on to the next item. This is the Coastal Douglas fir topic that was raised by Trustee Harris.

[1:30:00] Voice 5: at the Trust Council and this has been brought forward to the Trust Programmes Committee

[1:30:05] Voice 5: to take a look into the various mentions of the Coastal Douglas Fir within our website

[1:30:13] Voice 5: and within our, what's the word I'm looking for, writings is the wrong word, our materials.

[1:30:23] Voice 5: And staff has done a fairly thorough job going through every mention that they can find of

[1:30:29] Voice 5: Coastal Douglas fir, the context in which it's being used, and taking a look at whether or not

[1:30:36] Voice 5: it is accurate based on the zonings that are used in Canada and BC which are unique to

[1:30:52] Voice 5: this particular area, as in the zoning classifications that are unique to this area

[1:30:58] Voice 5: and how those terminologies are being used so i'm going to turn this over to i believe it's

[1:31:05] Voice 5: claire staff rater that is being spearheading this and i'll let her work her way through it

[1:31:12] Voice 5: and i believe this is a significant part of our discussion today okay thank you chair yeah thank

[1:31:19] Voice 6: you chair um so just want to acknowledge the help of heather classen a provincial ecologist in

[1:31:24] Voice 6: helping us to develop this briefing um and in doing so we wanted to provide you with what i

[1:31:28] Voice 6: I found on the website but also provide the terminology that the province suggests that we

[1:31:34] Voice 6: discuss such that everyone's talking about similar themes I see your hand I

[1:31:39] Voice 5: just wanted to

[1:31:41] Voice 5: remind you to just let everyone know that you weren't able to get a hold of the person that

[1:31:46] Voice 5: you were trying and and and that you that you had actively attempted to reach out oh

[1:31:51] Voice 6: sure yes and

[1:31:52] Voice 6: we had also tried to reach Will McKenzie who was recommended by David Dunningson to council

[1:31:56] Voice 6: We phoned him and left and also emailed twice and we understand he's likely on secondment and unavailable but yeah we did not hear back from him so spoke instead with Heather Klassen, who is another provincial ecologist, who helped us with some of this.

[1:32:11] Voice 6: So what we're providing you with here is the information that we found on the National Park Service website, which does reference the presence of the Coast Doug fir tree.

[1:32:19] Voice 6: but wanted to provide clarity around what discussion of the biogeoclomatic zone itself

[1:32:25] Voice 6: and also the unique plant communities found within the biogeoclomatic zone here.

[1:32:30] Voice 6: One of the things I have learned through all this is we have a coastal diglossifer zone.

[1:32:34] Voice 6: Typically, I think a coastal diglossifer zone often has subzones within the current coastal

[1:32:40] Voice 6: diglossifer zone for this region is a moist maritime subzone. And essentially they're one

[1:32:47] Voice 6: in the same until they determine a different sub zone there's that opportunity in the future

[1:32:51] Voice 6: but really we're talking about the unique set of plant communities that occur within the coastal

[1:32:55] Voice 6: Douglas fir moist maritime zone which you'll see here generally extends a little bit into

[1:33:02] Voice 6: Washington state southern Vancouver island and a little bit of the sunshine coast yeah on the top

[1:33:08] Voice 6: of page 28 here I've got sort of the definition with a footnote of where you will see that coastal

[1:33:14] Voice 6: Douglas for a moist maritime zone. Yeah so that we pulled it from literature from Bowser to Victoria,

[1:33:20] Voice 6: the Gulf Islands south of Cortez and a narrow strip along the Sunshine Coast near Half Moon Bay.

[1:33:26] Voice 6: So happy to take questions on this recognizing I'm on a learning curve along with all of you

[1:33:31] Voice 6: but really leaning into the provincial experts to help us learn how best to find this this area.

[1:33:39] Voice 6: So I guess I'll turn it back to you chair and be happy to take questions as I can or will if you'd

[1:33:44] Voice 6: like to pass motions for me to get additional information I will and the next we can sort of

[1:33:49] Voice 6: blend the two motions but I'll just reference we're still working towards trying to develop

[1:33:54] Voice 6: an education session for council on this but I've not yet had confirmation that provincial

[1:33:58] Voice 6: employees will be available to speak at it so we can speak to that in the next briefing if you like

[1:34:05] Voice 6: so back to you chair I'm happy to take questions sorry

[1:34:10] Voice 5: I froze for a second again

[1:34:12] Voice 5: so thank you very much um trustee harris you have your hands raised yeah

[1:34:18] Voice 13: we're taking comments on

[1:34:20] Voice 13: this um um we did receive an email from david dunnison um i think it's if everyone could get

[1:34:28] Voice 13: a chance to read that that would be great um you know some of the big problems that have

[1:34:34] Voice 13: arisen in the past there's this moist maritime wasn't something that was being pushed with the

[1:34:40] Voice 13: the CDF project initially it was,

[1:34:43] Voice 13: there's plenty of statements that have been being made

[1:34:48] Voice 13: that just pertain to Coastal Douglas fir forests

[1:34:50] Voice 13: being found nowhere else in the world.

[1:34:53] Voice 13: So that's where the big problem has stemmed from.

[1:34:56] Voice 13: Clearly Coastal Douglas fir, I swear I saw,

[1:35:00] Voice 13: I sent an email out today stating

[1:35:04] Voice 13: that Coastal Douglas fir forests,

[1:35:06] Voice 13: according to the U.S. Park Service

[1:35:08] Voice 13: are found way down into California.

[1:35:10] Voice 13: um so again you know this message of doom and gloom and you know our forests are in good shape

[1:35:19] Voice 13: here um a huge percentage of our i think 70 percent of salt spring are possibly more in

[1:35:25] Voice 13: contiguous forest cover at this point um other islands similar um you know i'd like to see a

[1:35:32] Voice 13: message of uh something positive and let's state coastal douglas fir forests are found all the way

[1:35:38] Voice 13: down into california and instead of trying to create create some kind of alarmism um and then

[1:35:44] Voice 13: uh using that as a catalyst to get um community members to drive for um strict regulation against

[1:35:50] Voice 13: private property owners um i've got a real problem with uh with um with this idea of of how it's uh

[1:35:59] Voice 13: so endangered here i don't think you know we can get into this some more clearly but um maybe i'll

[1:36:04] Voice 13: leave it at that for now thanks thank

[1:36:07] Voice 5: you trustee harris i think um i think we need to have a little

[1:36:10] Voice 5: bit of clarity about what we're discussing here i think the way that that is being um termed on

[1:36:16] Voice 5: this website we're talking about a specific coastal douglas fir zone it's and it's the zoning

[1:36:23] Voice 5: itself that is unique to this area um it's not the coastal douglas fir tree it's the it's the

[1:36:31] Voice 5: is the biogeoclimactic zone.

[1:36:34] Voice 4: Yes, yes.

[1:36:35] Voice 4: That

[1:36:36] Voice 5: may be, and I believe going through the website

[1:36:41] Voice 5: and looking at where it's mentioned,

[1:36:43] Voice 5: they're specifically talking about the zone,

[1:36:45] Voice 5: not the tree itself.

[1:36:48] Voice 5: So we can maybe have a look through some of the,

[1:36:51] Voice 5: we can scroll down and take a look at some of the mentions

[1:36:55] Voice 5: that were discussed.

[1:36:57] Voice 5: And the other item that I wanted to say is,

[1:36:59] Voice 5: it's um i i agree with you um if there is a way that we can swing the language because the the

[1:37:09] Voice 5: coastal douglas fur zone that is unique to this specific area in bc the islands trust area has

[1:37:20] Voice 5: has done a miraculous job of stewarding these trees.

[1:37:27] Voice 5: And it's not just the trust area that has this done,

[1:37:32] Voice 5: it does flow out into the islands

[1:37:35] Voice 5: and a little bit on the mainland.

[1:37:37] Voice 5: But we, I think, we need to sort of get more pat on the back

[1:37:45] Voice 5: to the Southern Gulf Island residents

[1:37:47] Voice 5: residents who have done such a phenomenal job of protecting and preserving this rather than like

[1:37:53] Voice 5: you said having the world is ending um we need to protect it and preserve it better

[1:38:00] Voice 5: we are the

[1:38:01] Voice 5: shining beacon of how to do it we can swing that around um and we should be the people that you

[1:38:11] Voice 5: look to on how to preserve because look how how brilliantly we've been doing it um i think i think

[1:38:17] Voice 5: that that that would address a lot of people's discomfort in being pointed out that you need

[1:38:26] Voice 5: to do a better job whereas I look at photos from when Marty's granddad owned property down here

[1:38:34] Voice 5: and what the island looked like and what it looks like today we have done a really good

[1:38:38] Voice 5: job on preserving and protecting and revitalizing these areas so and I know that that's not just

[1:38:46] Voice 5: this committee that is other committees and i i think it would be nice if we can put a

[1:38:52] Voice 5: recommendation forward i believe it's to the conservancy um group to say hey you know can we

[1:39:00] Voice 5: can we can we cheer on the islands instead of um browbeating them putting it in a nice way

[1:39:08] Voice 5: we are not browbeating this i i'm struggling with words today um it's more the perception

[1:39:15] Voice 5: action. And if anyone can come up with some really nice wording, perhaps we can put a request

[1:39:22] Voice 5: into the Conservancy

[1:39:24] Voice 3: to maybe...

[1:39:35] Voice 4: She

[1:39:38] Voice 3: typically returned

[1:39:39] Voice 6: quite quickly. There we go. You're back.

[1:39:44] Voice 6: Chair Evans, we lost

[1:39:46] Voice 6: you for at least 15

[1:39:47] Voice 5: seconds there. Awesome. No wonder you all just had this

[1:39:53] Voice 5: great smile in your face i was just uh asking i'm like what's coming on uh i was just i was just

[1:40:00] Voice 5: saying sorry for rambling but um perhaps we can put a request into the conservancy to um alter how

[1:40:08] Voice 5: how we um speak regarding the coastal degress for a zone that it's more a pen on the back because

[1:40:15] Voice 5: we've done such a stellar job and we are a shining beacon of how to do it instead of um

[1:40:23] Voice 5: sort of being a little bit more, it's just how it's perceived, that's a little heavy-handed on,

[1:40:29] Voice 5: we have to, we have to, we have to protect, we have to preserve, we are doing a good job on that,

[1:40:33] Voice 5: and, and, you know, it's kudos to Southern Gulf Islands, and so I just, yeah, anyway, I'm, I'm,

[1:40:41] Voice 5: like I said, I'm struggling with my words this morning, I didn't get very much sleep last night.

[1:40:47] Voice 5: Trustee Harris, I'll go back to you.

[1:40:49] Voice 13: If I may, thank you very much. Yes, this is clearly zones

[1:40:53] Voice 13: Zones are something that, you know, the biogeoclimactic zones are what we're talking about here.

[1:40:57] Voice 13: But as in literature, I have right in front of me here that's put out between by with the Islands Trust and the Transition Salt Spring in unison.

[1:41:07] Voice 13: It doesn't talk about zones. They're talking CDF forests.

[1:41:11] Voice 13: OK, calling them globally rare. The language is not indicative of what the reality is.

[1:41:17] Voice 13: the react if we're talking forests they need to say they are found all the way down into california

[1:41:23] Voice 13: and that's the fact and if we're talking zones the zone the cdf zone is found well far into

[1:41:31] Voice 13: southern oregon the moist maritime is a sub zone you know we're semantics playing cute with words

[1:41:37] Voice 13: again that's the doom and gloom it's only here you know it's not the case um and we have a

[1:41:44] Voice 13: workforce ownership housing crisis happening on salt spring and other islands and this type of

[1:41:49] Voice 13: talk is doing nothing to help that um you know we already have had um clearly we passes the

[1:41:56] Voice 13: reasonability test that uh housing for workers you know workers are part of the unique amenities

[1:42:02] Voice 13: um on the islands here and we need to be looking at that instead of again the doom and gloom um

[1:42:11] Voice 13: I have great, great discomfort seeing this literature in the public, and as well as on, I haven't looked at the website recently in the last few weeks, but I found this literature out in the public on Salt Spring Island.

[1:42:25] Voice 13: It's false, it's misleading, it's driving climate alarmism, and it's creating polarization within our communities.

[1:42:32] Voice 13: To me, that is in no way, shape, or form, I'm doing anything to help with the preserve and protect mandate.

[1:42:39] Voice 13: It's doing exactly the opposite.

[1:42:41] Voice 13: So yes, we need to change our wording.

[1:42:43] Voice 13: And if there's a motion that needs to be made

[1:42:45] Voice 13: to suggest that to the Conservancy,

[1:42:48] Voice 13: I don't want to do one on the fly right now,

[1:42:51] Voice 13: but we'd be happy to figure something out

[1:42:54] Voice 13: that we can maybe put forward and do a request

[1:42:57] Voice 13: without meeting or something like that.

[1:43:01] Voice 13: I'll leave it at that.

[1:43:02] Voice 5: Okay.

[1:43:03] Voice 5: What I'm going to suggest is that we scroll down

[1:43:06] Voice 5: and we take a look at the examples that were found

[1:43:08] Voice 5: and the suggested changes that are being recommended.

[1:43:16] Voice 3: So all the way down to

[1:43:17] Voice 5: page 43, if you could, Gillian.

[1:43:21] Voice 5: So actually, cause I think there's some in here.

[1:43:23] Voice 5: I think this is one of the,

[1:43:26] Voice 5: this is one of the brochures that you were talking about.

[1:43:31] Voice 6: So, oops, sorry, maybe I misspoke, Chair.

[1:43:34] Voice 6: Were you thinking of moving on to the next briefing?

[1:43:37] Voice 5: No, I'm not going to the next briefing.

[1:43:39] Voice 5: I was just going to go through the materials

[1:43:41] Voice 5: that you put in the package.

[1:43:45] Voice 5: I know a lot of it's already been read through by everybody.

[1:43:47] Voice 5: Perhaps what I should suggest is,

[1:43:49] Voice 5: does anyone have comments on what has been proposed in here

[1:43:56] Voice 5: and we take it from there.

[1:43:58] Voice 5: Trustee Luckham.

[1:44:05] Voice 3: There we go.

[1:44:07] Voice 3: Yeah, you know, struggling a little bit

[1:44:09] Trustee Luckham: with some of the language around this.

[1:44:15] Trustee Luckham: and some of the notions and presumptions,

[1:44:22] Trustee Luckham: certainly there's definitely room for improvement

[1:44:27] Trustee Luckham: on the choice of words and phrases.

[1:44:31] Trustee Luckham: And indeed, it may have been convenient for many

[1:44:36] Trustee Luckham: to quantify some of the areas that some folks are concerned about

[1:44:44] Trustee Luckham: out as coastal Douglas fir, which has been pointed out as not entirely accurate.

[1:44:51] Trustee Luckham: And I definitely wouldn't disagree with that.

[1:44:54] Trustee Luckham: I've done my own research.

[1:44:55] Trustee Luckham: And indeed, all the way down to California, there's coastal Douglas fir.

[1:44:59] Trustee Luckham: It's the maritime moisture subzone that's the critical piece.

[1:45:06] Trustee Luckham: peace. And indeed, when you do a search, as was encouraged by Trustee Harris, to find out

[1:45:17] Trustee Luckham: what those definitions are, there are dozens of websites that have nothing to do with the

[1:45:23] Trustee Luckham: Islanders Trust. Certainly many conservancies and many other provincial agencies that also had

[1:45:30] Trustee Luckham: of made the same choices of words that we have. And so certainly we could lead in clarifying

[1:45:37] Trustee Luckham: those choices of words and descriptors. I guess I'm a little reluctant to talk about,

[1:45:46] Trustee Luckham: although it's totally true, right? It's just I want to characterize it right,

[1:45:50] Trustee Luckham: about patting ourselves on the back for doing a good job. Certainly as residents, myself included,

[1:45:57] Trustee Luckham: we steward the lands that we live on, and we try not to do harm where we can, if we're conscious

[1:46:05] Trustee Luckham: and knowledgeable and informed with respect to what that is. And certainly, it's interesting to

[1:46:12] Trustee Luckham: note that the amount of damage or habitat loss is very small. Fair enough. The trouble, however,

[1:46:20] Trustee Luckham: however, is, is that carelessness and lack of knowledge has damaged absolutely small footprints

[1:46:28] Trustee Luckham: of habitat, but every piece of lost habitat is significant. And what we need to do is certainly

[1:46:36] Trustee Luckham: recognize that, I would suggest that recognizing trust residents as good stewards, rather than

[1:46:46] Trustee Luckham: doing a good job because it's almost unconscious if you don't do anything on your land

[1:46:50] Trustee Luckham: other than build a house and don't take out too many trees you know it's certainly it's a good

[1:46:57] Trustee Luckham: job but I wouldn't necessarily think of it as a thoughtful action necessarily but recognizing

[1:47:05] Trustee Luckham: islanders as good stewards but then also wanting to draw people's attention because it's new people

[1:47:12] Trustee Luckham: that often come to the island without sufficient knowledge or information of which you've been

[1:47:18] Trustee Luckham: trying here earlier in today's meeting to improve and that's really great end up removing trees or

[1:47:26] Trustee Luckham: doing work along the shoreline which often affects coastal douglas fir and and so we just want to be

[1:47:34] Trustee Luckham: sure that we're at all times raising awareness of the necessity to do that if we want this place to

[1:47:42] Trustee Luckham: stay the same, particularly in what is undeniably climate change. I'm looking at trees around my

[1:47:50] Trustee Luckham: property here, just standing in my window, that are dying, that were not dying a year ago. And

[1:47:56] Trustee Luckham: that's because of lack of water. So we want to be cautious about how we, because we will be called

[1:48:03] Trustee Luckham: out by others if we think that we're doing this supreme job of preserving and protecting, because

[1:48:11] Trustee Luckham: it's not in all situations and admittedly it might be a small percentage but every little bit counts

[1:48:16] Trustee Luckham: so I just wanted to say that and I may not have done it well but I think it's worthy of saying

[1:48:23] Trustee Luckham: that we need to continue on the preserve and protect trail thank you okay

[1:48:31] Voice 5: so I think I

[1:48:33] Voice 5: understand what you're saying but I think all we're doing is we're talking about switching

[1:48:41] Voice 5: switching, how we're getting that message across, rather than coming across with the,

[1:48:50] Voice 5: the, I'm not going to say that it's not urgent, because it is, it's always going to be an urgent

[1:48:54] Voice 5: thing. But it's, it's the disastrous, if you take down a tree, the world's going to end,

[1:49:00] Voice 5: versus, you know, you've done the minimal amount of damage, if, if you've built a new house,

[1:49:08] Voice 5: for example and

[1:49:10] Trustee Luckham: i i agree with that i don't disagree with that

[1:49:13] Voice 5: it's still education is just

[1:49:15] Voice 5: swinging it around so that it's not um it's not um like i'm really struggling with words today

[1:49:25] Voice 5: it's not um berating people into doing things it's encouraging people to continue and to have

[1:49:35] Voice 5: that you you get more bees with with honey than you do with a stick right um there is a different

[1:49:43] Voice 5: phrase in norwegian it's not nearly as polite um that that that's all that i'm trying to um

[1:49:49] Voice 5: to get at um trustee harris thank

[1:49:54] Voice 13: you and i want to thank uh ex officio welcome again great

[1:49:58] Voice 13: thoughts and insight there um and um you know climate change maybe is a different topic than

[1:50:05] Voice 13: what we're we're initially speaking of but it does um connect greatly and um you know in terms

[1:50:13] Voice 13: of we need to do a better job stewarding it's very very true and the and where that really sits

[1:50:21] Voice 13: is within the conserved and parkland all the publicly owned forest land that is not being

[1:50:29] Voice 13: maintained because as ex officio luckham has mentioned as we all know it's a bit drier it

[1:50:35] Voice 13: It seems to have been, has been a trend.

[1:50:37] Voice 13: And if the models are the way that some people are saying

[1:50:41] Voice 13: that are, you know, putting them out to be,

[1:50:43] Voice 13: we're going to continue to get drier.

[1:50:45] Voice 13: So we need to manage for wildfire risk.

[1:50:47] Voice 13: And now, you know, kind of a different subject.

[1:50:50] Voice 13: I get it, but it is connected as going back

[1:50:54] Voice 13: to what you're saying, Trustee, Chair Evans,

[1:50:59] Voice 13: is I think is the real big kicker here

[1:51:02] Voice 13: is that the message needs to be different.

[1:51:04] Voice 13: and we need to state and show how far the coastal douglas fir goes where the coastal douglas bio

[1:51:11] Voice 13: coastal douglas for biogeoclimactic zone um actually is and it is into southern oregon

[1:51:17] Voice 13: and let's show people that let's not just hide this little bit of information because it seems

[1:51:23] Voice 13: to be inconvenient when it comes to taking in whatever the heck it is we're taking in but um

[1:51:28] Voice 13: um you know we need to show that and then show well here's a sub zone if that's what it is i i

[1:51:35] Voice 13: i know i know i have to apologize but i see it as um you know cherry picking and semantics used by

[1:51:42] Voice 13: some extreme eco types of groups i could be wrong but that's how i see it and many others see it the

[1:51:48] Voice 13: same way um again the message needs to be clear and show the whole picture not just this tiny

[1:51:54] Voice 13: little sliver we want people to see because it suits what some needs may be. I'll leave it at

[1:52:01] Voice 13: that for now. Thank you.

[1:52:03] Voice 5: Thank you. That was a good point to raise the larger picture issue

[1:52:06] Voice 5: and then show where the subzone is that we sit in. But I think it becomes difficult when we're

[1:52:13] Voice 5: crossing over international boundaries and there are two different systems in play. Even though

[1:52:20] Voice 5: No, the trees, the trees don't, trees have no boundaries.

[1:52:23] Voice 5: They're going to go wherever they're going to go.

[1:52:24] Voice 5: It's unfortunate that Canada has this unique zoning.

[1:52:31] Voice 5: As I understand it, I could be wrong.

[1:52:33] Voice 5: Well,

[1:52:34] Voice 13: I believe that through the biogeochemist

[1:52:37] Voice 13: because

[1:52:37] Voice 5: he does claim it to be.

[1:52:39] Voice 5: Trustee Harris, hold on, please.

[1:52:41] Voice 5: Trustee Luckham has his hand up first,

[1:52:43] Voice 5: then I'll come back to you, then on to staff greater.

[1:52:46] Voice 5: Like I said, I think I may have this wrong.

[1:52:48] Voice 5: I'm

[1:52:48] Trustee Luckham: sorry I didn't lower my hand.

[1:52:51] Voice 5: Thank you. Okay go ahead Trustee Harris.

[1:52:54] Voice 13: Yeah I was just stating

[1:52:54] Voice 13: that the person who developed the biogeoclimatic system wasn't looking at a borderline

[1:53:04] Voice 13: and it does show that the biogeoclimate CDF zone is in southern Oregon and it's as simple as that.

[1:53:13] Voice 13: We've had a delegation from David Dunison, some glaring information there, and for attempts, you know, again, this needs to be shown, and we need to state all this.

[1:53:24] Voice 13: And any attempts to hide this type of information on our website or other forms of public information that are out there is just plain wrong, and it's doing harm to our communities.

[1:53:38] Voice 13: and we need to show the whole picture and state it clearly educate here's the biogeoclimactic zone

[1:53:44] Voice 13: here's what the forests are because as we've seen on the website and on literature that's out there

[1:53:49] Voice 13: right now it says states coastal douglas for forests it doesn't say the zone or the subzone

[1:53:54] Voice 13: it's saying forests and other non-governmental organizations that are using this information

[1:53:59] Voice 13: that we are um working with are taking in donations on this information like we've went

[1:54:07] Voice 13: through this at the trust council in march okay i'm just going to suggest

[1:54:10] Voice 5: trustee harris um we

[1:54:12] Voice 5: need to step back from from some of this discussion i'm

[1:54:17] Voice 13: not stating anything that's

[1:54:18] Voice 13: gone in camera i'm just saying saying we've talked about this stuff okay like this is

[1:54:23] Voice 13: serious business and i'm not seeing that being taken into account here so sorry um

[1:54:29] Voice 5: thank you i

[1:54:31] Voice 5: was just going to say i don't believe that staff are hiding anything or they're they're taking the

[1:54:37] Voice 5: information in and they're handing it out and they're doing it from an unbiased position.

[1:54:45] Voice 5: They take the information in, they hand it out. They're not purposefully cherry picking

[1:54:49] Voice 5: or hiding anything. I'd like to be very clear on that. I disagree.

[1:54:56] Voice 5: I appreciate your opinion.

[1:54:58] Voice 6: Staff Rater? Okay, I just wanted to add, I think some of the confusion is coming, of course,

[1:55:03] Voice 6: from an attempt at plain language so when historically of course many reasons why we've

[1:55:09] Voice 6: arrived at some of the places we have but in some cases it's you know planners writing

[1:55:13] Voice 6: or trying to summarize biology without biologist review is one of the circumstances

[1:55:18] Voice 6: but generally it's people trying to use plain language and easy to read

[1:55:23] Voice 6: sentences so when people as I understand are talking about coastal Douglas fir forest

[1:55:27] Voice 6: that could refer to any a whole variety of different plant communities the intent here

[1:55:33] Voice 6: was, I think, to describe the plant communities that occur in this region, right, within the

[1:55:37] Voice 6: coastal Douglas fir moist maritime zone. So there may be different plant communities in the US that

[1:55:42] Voice 6: also have coastal Douglas fir trees, they wouldn't be the same as here. So this is one of the things

[1:55:47] Voice 6: I think if we can arrange an education session, this could all be discussed, but with ecologists

[1:55:51] Voice 6: for whom this is their profession. So at this point, we've brought you what we can. And I think

[1:55:56] Voice 6: one of the things that might help not lead to this sort of muddling of understandings around

[1:56:01] Voice 6: around different types of plant communities,

[1:56:03] Voice 6: we might need to be more specific

[1:56:05] Voice 6: in terms of rather than referencing

[1:56:07] Voice 6: Coastal Douglas fir forests,

[1:56:08] Voice 6: we reference different types of plant communities,

[1:56:11] Voice 6: but that will come with slightly more difficult

[1:56:14] Voice 6: to read sentences, for example,

[1:56:15] Voice 6: and it wouldn't be as plain language

[1:56:17] Voice 6: and accessible to the average reader.

[1:56:19] Voice 6: So it's just this balance, I think,

[1:56:20] Voice 6: that's going on between being scientifically accurate

[1:56:22] Voice 6: versus also being easy to read and understand,

[1:56:26] Voice 6: particularly in a short publication.

[1:56:28] Voice 6: So I think this is the balance we're trying to achieve.

[1:56:30] Voice 6: I, of course, we want to work with you to make sure this is scientifically accurate. That's

[1:56:34] Voice 6: really important to me. And as I say, I've been on a learning journey with you because this wasn't

[1:56:38] Voice 6: something I was intimately familiar with. So happy to receive continued feedback. If there's more

[1:56:42] Voice 6: things to refine, I would agree with you. Let's celebrate what's been successful, but also talk

[1:56:47] Voice 6: about the fact that as a region, there's certainly urbanization pressures near Victoria, Lankford,

[1:56:52] Voice 6: et cetera, that are challenging for this ecosystem type. I think let's have a broad

[1:56:57] Voice 6: conversation and just arrive where we're at what language is everyone comfortable with and we're

[1:57:01] Voice 6: happy to be a services staff here to try and give you good advice and bring in the experts to help

[1:57:06] Voice 6: you but i think if i can diagnose a little bit where we're at has been this attempt at plain

[1:57:11] Voice 6: language to make easy to read sentences which perhaps been created an overly general description

[1:57:16] Voice 6: which is leading to some of this difficulty now also combined with some inaccuracies that we've

[1:57:21] Voice 6: identified and when you're ready i can walk you through some of those changes that we've worked

[1:57:25] Voice 6: with provincial ecologists on please

[1:57:28] Voice 5: let's let's get started and go through that because we will

[1:57:30] Voice 5: need to have a break for lunch shortly okay

[1:57:35] Voice 6: so if i can transition then with the consent of the

[1:57:37] Voice 6: chair here um we'll move on to page 41 which is the next briefing um which is where the committee

[1:57:43] Voice 6: had asked for a review of language around the zone itself its associated ecosystems and this would

[1:57:49] Voice 6: then be used to support a training session of trust council so in the

[1:57:53] Voice 6: earlier briefing we

[1:57:54] Voice 6: we provided you with some definitions used by the province

[1:57:57] Voice 6: for the different zones, sub zones, et cetera.

[1:58:00] Voice 6: Here is where we have responded to the motions

[1:58:03] Voice 6: to review the language that specifically

[1:58:05] Voice 6: has been provided by the trust

[1:58:07] Voice 6: and then to provide a presentation.

[1:58:09] Voice 6: So in the attachment, we've summarized the proposed edits

[1:58:12] Voice 6: where something can be made more clear

[1:58:15] Voice 6: or where there was an inaccuracy that could be corrected.

[1:58:18] Voice 6: And to update you, we have,

[1:58:20] Voice 6: we are trying to work towards arranging a presentation.

[1:58:22] Voice 6: presentation we have not yet heard that provincial ecologists will be able to participate

[1:58:27] Voice 6: so one of the questions I've put in the briefing for you today is you know where are we at would

[1:58:31] Voice 6: we like to then pay private contractors and try and identify some in the private sector to come in

[1:58:35] Voice 6: if the province can't participate so that's sort of a question for you in terms of your advice to

[1:58:42] Voice 6: executive committee on how you'd like to structure a learning session are there specifics that you

[1:58:47] Voice 6: would like in that learning session over and above what's in the motion here that was passed by

[1:58:50] Voice 6: Council. Yeah, any further direction, I think down on the second page on page 42, I've identified

[1:58:57] Voice 6: a few places where we get to the education session that you might want to provide some

[1:59:02] Voice 6: advice to executive committee around how you might like to see that session delivered,

[1:59:06] Voice 6: what specific topics you'd like covered. If there's any other detail you could provide in

[1:59:11] Voice 6: terms of those recommendations, that would be welcome. And then if there's additional edits

[1:59:15] Voice 6: that you would like to see, please let us know and we can continue to work on it. We now have

[1:59:19] Voice 6: both of our communication positions fully staffed so we're in a better position now to undertake a

[1:59:24] Voice 6: review of language and make those edits so i'm happy to announce that both the conservancy and

[1:59:28] Voice 6: the trust side both have now filled positions with permanent staff people so we're in a strong

[1:59:33] Voice 6: position now to move forward and undertake those reviews um so with that i'll turn it back and

[1:59:39] Voice 6: happy to answer questions or support this discussion if you want i can walk you through

[1:59:43] Voice 6: the individual edits or simply take questions on them pleasure of the chair um

[1:59:47] Voice 5: let's start going

[1:59:48] Voice 5: going through some of the edits, I think that would be,

[1:59:53] Voice 5: so are these, cause I don't know if there's any decisions

[1:59:56] Voice 5: that need to be made around any of the edits

[1:59:57] Voice 5: or if perhaps there's some.

[2:00:00] Voice 5: discussion to make sure that that uh the wording is good i i know most of us have gone through it

[2:00:05] Voice 5: already so perhaps we can just move on to discussion um trustee peterson uh

[2:00:13] Voice 14: yeah oh okay

[2:00:14] Voice 14: thank you chair you just sort of answered my question you want to do go walk through the

[2:00:18] Voice 14: edits and then we'll come back and look at the education piece provide any further direction we

[2:00:23] Voice 14: want that you're okay yeah

[2:00:25] Voice 5: i think so let's let's go through the edits first and and then come back

[2:00:28] Voice 5: to the discussion of education. So has everybody had a chance to look and read through the

[2:00:37] Voice 5: suggested edits or do people want to go through them and discuss them individually? Trustee Allen?

[2:00:48] Trustee Allen: I think it's I think it's rather laborious to go through each one individually frankly we've all

[2:00:53] Trustee Allen: we should have read our package and let's just discuss if there's something that stands out then

[2:00:59] Trustee Allen: let's discuss it but I don't I

[2:01:01] Trustee Allen: think it's just going to be painful.

[2:01:03] Voice 5: Yeah I didn't see anything

[2:01:05] Voice 5: that's that leapt out to me it's it it is making it a little bit more um technical and and i i'm

[2:01:11] Voice 5: hoping um a little bit more accurate in in what we're trying to discuss so um

[2:01:18] Voice 3: trusty fast you're

[2:01:24] Voice 3: on mute i so

[2:01:27] Trustee Fast: sorry thank you chair i don't think we need to uh go through every one of them for

[2:01:32] Trustee Fast: example delete and add which contains and that kind of thing um i think it might be helpful if

[2:01:37] Trustee Fast: if Claire could take us through some of the ones that were a surprise or that were significant,

[2:01:45] Trustee Fast: I guess might be a better word. And then I'm interested in knowing, I see at the top of that

[2:01:52] Trustee Fast: page, the staff have highlighted in text in red where staff believe the text to be inaccurate or

[2:02:00] Trustee Fast: unclear. The red text, is this the text from Heather Clausen or is this the text interpreting

[2:02:07] Trustee Fast: Heather Clausen and are these changes that have been made or these changes that are proposed

[2:02:11] Trustee Fast: to be made thank you

[2:02:15] Voice 6: sorry that's um confusing for you I guess it's pink without green we made

[2:02:20] Voice 6: the text green but then you've sort of got this pink highlighting over the top from the comment

[2:02:24] Voice 6: bubble so apologies that probably could have been more clear um so the text all the text in black

[2:02:30] Voice 6: is considered to still be accurate um the text that is in green and then highlighted pink um

[2:02:36] Voice 6: with the comment bubble is where we've suggested changes for clarity or accuracy

[2:02:41] Voice 6: or deletion for plain language where possible. Sorry, there was a second part of your question

[2:02:48] Voice 6: I've now forgotten.

[2:02:49] Trustee Fast: Is some of that language from Heather Claussen or is it interpreted by staff

[2:02:55] Trustee Fast: through you or staff? All

[2:02:58] Voice 6: of these edits were done in partnership with Heather Claussen.

[2:03:00] Voice 6: and so thank you great

[2:03:02] Trustee Fast: okay then i would just be interested in ones that uh claire might want to

[2:03:08] Trustee Fast: feature as being significant that's my suggestion i'm agreeing

[2:03:13] Voice 6: with trustee allen yeah

[2:03:15] Voice 16: okay great

[2:03:16] Voice 6: suggestion thank you okay so with your consent chair i'll i'll just give you a couple of the

[2:03:20] Voice 6: highlights from my perspective um so one of the things you'll see that we noticed is um just

[2:03:26] Voice 6: trying to make it uh again continue with the principle of plain language because if we're

[2:03:30] Voice 6: we're doing this writing, we want people to be able to read it and not be intimidated by the

[2:03:33] Voice 6: wording. So we've kept that principle in mind as we do this, given that we're speaking to a general

[2:03:38] Voice 6: audience. So trying to make it scientifically accurate, but yet readable was the goal.

[2:03:44] Voice 6: So I'm trying to think of an example here. So we've just moved to things like ecosystems found

[2:03:48] Voice 6: in the trust area are globally rare, have a high density of species of concern, was the

[2:03:52] Voice 6: recommendation of how to make it more specific. Lower down, you'll see it seemed that some people

[2:03:58] Voice 6: had been writing that the zone itself was rare rather than the ecosystem. They were saying it

[2:04:03] Voice 6: was rare rather than small. So we're changing that because a zone itself can't really be a

[2:04:08] Voice 6: rare zone. So just trying to make that language more correct, I suppose. Again, in some places,

[2:04:14] Voice 6: making it more clear that it's forests within the coastal Douglas fir or Morse Marisheim

[2:04:18] Voice 6: subzone, a little bit harder to read. But rather, they're just saying Douglas fir ecosystems

[2:04:23] Voice 6: generally, because of course, there's a multitude of ecosystems that fall within the zone.

[2:04:28] Voice 6: I see Trustee Harris, so I'll pause there

[2:04:30] Voice 6: because I see Trustee Harris' hand go up.

[2:04:33] Voice 6: Go ahead, Trustee Harris.

[2:04:34] Voice 13: Thank you.

[2:04:35] Voice 13: I'm looking at page, I'm kind of,

[2:04:37] Voice 13: I've looked at this and one of the things

[2:04:39] Voice 13: that sticks out to me is on page 45,

[2:04:41] Voice 13: it says here, CDF forests are globally rare,

[2:04:44] Voice 13: found primarily on BC's south coast.

[2:04:48] Voice 13: So can you, to me that statement is completely misleading

[2:04:53] Voice 13: and can you speak to that one, please?

[2:04:57] Voice 6: I'm just having a look.

[2:05:02] Voice 6: Oh, yeah. So in the comment here, so that is so the comment you're seeing with CF-16, is that the one you're speaking to?

[2:05:09] Voice 13: No, I don't.

[2:05:11] Voice 13: I'm sorry. And through the chair, I don't want to just barge in.

[2:05:15] Voice 13: I don't see 16. I see page 45 on my, you know, the format that's coming up for me.

[2:05:21] Voice 13: So, OK, C-16, that points to, it doesn't point to the area I'm speaking about.

[2:05:28] Voice 13: so below c16 it says cdf forests are globally rare from

[2:05:32] Voice 13: bc south coast okay

[2:05:35] Voice 3: um

[2:05:35] Voice 13: so um that again that

[2:05:41] Voice 13: doesn't seem to be factually correct in any way shape or form so maybe that's something we can

[2:05:46] Voice 13: address so

[2:05:48] Voice 6: i think one of the things we could do there yeah i didn't catch that one specifically

[2:05:51] Voice 6: is make it specific like um make it specific to the ecosystem type or this moist maritime zone

[2:05:57] Voice 6: zone because it's the forest within this zone that people are concerned about, I think.

[2:06:01] Voice 6: So we can look at refining that statement. That is a project fact sheet, I think. So we can look

[2:06:06] Voice 6: at that. I think one of the things we've learned here is it may be difficult to generalize to

[2:06:11] Voice 6: coastal Douglas fir forests. We may need to talk about the word plant communities or something like

[2:06:15] Voice 6: that, or plant communities within the coastal Douglas fir moist maritime zone.

[2:06:19] Voice 6: Becomes a bit

[2:06:20] Voice 6: of a mouthful, I think, but then maybe that specificity would be beneficial. So yes, we can

[2:06:25] Voice 6: look at changing that product as well such that it says you know forests within the coastal douglas

[2:06:30] Voice 6: firm moist maritime zone are globally rare jesse

[2:06:35] Voice 5: harris you have you end up again yeah

[2:06:37] Voice 13: so you know

[2:06:38] Voice 13: forgive me but i you know i don't see this i see it again as trying to come up drum up some kind

[2:06:46] Voice 13: of way of putting it to make it oh you can't do anything here when in fact it's you know you you

[2:06:52] Voice 13: could take any square inch of land anywhere and say well there's actually a unique ukulele system

[2:06:56] Voice 13: here so you can't step here

[2:06:58] Voice 8: you're

[2:07:00] Voice 13: like the cdf force go all the way down to california

[2:07:02] Voice 13: i see this whole you know and trying to narrow it down is just creating more alarmism and for what

[2:07:08] Voice 13: why are we even focusing on this it doesn't make any sense to me um you know i i just i disagree

[2:07:17] Voice 13: with all this basically and um yeah i don't even i'm at a loss for words i'm stunned by what i see

[2:07:27] Voice 13: here so

[2:07:29] Voice 6: I'm not sure if I might respond please I think that's a question so trustee Harris I think

[2:07:34] Voice 6: when we organize the education session and bring in provincial folks though they would be the people

[2:07:39] Voice 6: to talk to around how we do this and how because we're taking really a lead from provincial

[2:07:43] Voice 6: ecologists at this point in terms of how it's characterized as being you know their ecosystems

[2:07:48] Voice 6: being rare or under threat or containing species at risk so I think if it would be really beneficial

[2:07:54] Voice 6: if we can get some people to come in and talk with council and we can have a really robust

[2:07:58] Voice 6: question session then which would be an opportunity to then ask them for how this this region fits

[2:08:05] Voice 6: into the broader picture why it's characterized as being of value for protection what the fragility

[2:08:11] Voice 6: is around species at risk or the robustness right that's the other piece is some ecosystems are

[2:08:16] Voice 6: resilient so we want to talk about that um and what are where should we be focusing effort or

[2:08:20] Voice 6: not focusing effort i think really having some provincial experts come in would be really

[2:08:24] Voice 6: beneficial we are still working on that and then as we structure that session what would be what

[2:08:31] Voice 6: would you look for to be able to ask those questions and seek that feedback how can we

[2:08:34] Voice 6: structure the session for success such that you would be able to elicit what you're looking for

[2:08:40] Voice 6: from them in terms of that type of information that would be really useful for us to hear as

[2:08:44] Voice 6: we put the session together it would what sort of panel of speakers would you like would you

[2:08:49] Voice 6: like different types of speakers beyond just ecologists would that be helpful to you yeah

[2:08:54] Voice 6: let us know how we can organize that and be helpful.

[2:08:57] Voice 5: So I was also going to say I think for

[2:08:59] Voice 5: what the exercise that we're running through right now is we're identifying within the current

[2:09:05] Voice 5: wording where we can make corrections to make it again like I said English is not working well for

[2:09:15] Voice 5: me today but more correct. So I understand Trustee Harris that you're looking more for a global shift

[2:09:25] Voice 5: in how this is being presented.

[2:09:28] Voice 5: But right now, I think all we can do is some corrections

[2:09:31] Voice 5: and then come back and work on later how to do tone shifts.

[2:09:37] Voice 5: But that's not something that we're going to be working on

[2:09:40] Voice 5: right now.

[2:09:42] Voice 5: So back to you, Trustee Harris,

[2:09:44] Voice 5: you have your hand up again.

[2:09:45] Voice 13: Thank you for that Chair Evans.

[2:09:48] Voice 13: Evans. You know, and thank you to Ms. Frater for suggesting that we, you know, we can bring in some

[2:10:00] Voice 13: certain folks in to speak to this, or we can have a more robust conversation. Again, you know,

[2:10:06] Voice 13: I just see page 45 and my blood starts to boil here when I see that this statement is still here

[2:10:12] Voice 13: and there hasn't been changes made to that in my opinion again we were already protected here

[2:10:20] Voice 13: why are we even focusing on this in the first place is again i'm just astounded by all but

[2:10:26] Voice 13: anyhow that's great i look forward to some more robust conversation on it and i'm sure i can come

[2:10:32] Voice 13: up with some people i could suggest that we maybe bring into the conversation and i'm sure other

[2:10:36] Voice 13: people can as well so i'll leave it at that and wait to hear from trustee peterson thank you

[2:10:41] Voice 13: thank

[2:10:42] Voice 5: you over to you trustee peterson yeah

[2:10:47] Voice 14: thank you chair um i just want to check in with you

[2:10:50] Voice 14: before i i launch here because uh i i feel like the the editing um is something that needs to be

[2:11:00] Voice 14: ongoing uh and i do appreciate the work that staff has done and i'm glad that we got a provincial

[2:11:07] Voice 14: ecologist to help with that but I have some thoughts about the education piece and I'll

[2:11:15] Voice 14: hold them until you're ready to go into that.

[2:11:17] Trustee Fast: Perfect thank you. Trustee Fast? Thank you chair

[2:11:22] Trustee Fast: I'm like Trustee Peterson I really appreciate being able to see the edits and what I've heard

[2:11:30] Trustee Fast: through this conversation is uh uh staff wanting to be more specific and uh more accurate and uh

[2:11:41] Trustee Fast: maybe that's the word that you were reaching for chair evans and uh

[2:11:45] Trustee Fast: but but to make it uh as

[2:11:49] Trustee Fast: accurate and as specific as you can with plant communities which are changing sometimes and

[2:11:56] Trustee Fast: And not always, you know, the science of ecology keeps changing.

[2:12:02] Trustee Fast: But I hear more specific, more accurate.

[2:12:05] Trustee Fast: I heard Trustee Harris asking for show me where.

[2:12:09] Trustee Fast: So in the education session, whatever it turns out to be, maps would be helpful, I think.

[2:12:17] Trustee Fast: And that's usually something that people can put their heads more together around and point at things.

[2:12:24] Trustee Fast: and the discussion, it's clear to everybody.

[2:12:28] Trustee Fast: And I liked your, what I heard about this suggestion

[2:12:33] Trustee Fast: of which plant communities might be more resilient

[2:12:38] Trustee Fast: or what does the current science say about,

[2:12:44] Trustee Fast: I think that'll help everybody with including landholders

[2:12:50] Trustee Fast: with how much concern do they need to spend

[2:12:55] Trustee Fast: about what I heard one trustee call

[2:13:02] Trustee Fast: maintaining public lands

[2:13:04] Trustee Fast: or their own private lands

[2:13:06] Trustee Fast: in terms of forest wildfire protection

[2:13:09] Trustee Fast: and other groundwater, all those things.

[2:13:13] Trustee Fast: So those are a few suggestions for me,

[2:13:16] Trustee Fast: more specific, more accurate maps

[2:13:17] Trustee Fast: apps and resilience for an education focus. Thank you. Thank

[2:13:23] Voice 5: you. So, Steph, what do you need from

[2:13:28] Voice 5: us at this point regarding these edits? Do you need anything further from us or have these edits

[2:13:37] Voice 5: already been made?

[2:13:40] Voice 6: So, thank you, Chair. We have made these edits with the exception of the fact

[2:13:43] Voice 6: sheets, which were done in a partnership. So, we've gone back to the partners to confirm that

[2:13:47] Voice 6: that the proposed language would work from their perspective.

[2:13:50] Voice 6: So all those changes have been made.

[2:13:52] Voice 6: I've noted the one around that

[2:13:53] Voice 6: where we just referenced CDF forests,

[2:13:55] Voice 6: so perhaps will be no forest

[2:13:57] Voice 6: within this Coastal Legos First Moist Maritime Zone.

[2:14:00] Voice 6: We'll move to that sort of specificity.

[2:14:02] Voice 6: Again, helpful to have more pointed out

[2:14:04] Voice 6: as we've got additional edits that may be required.

[2:14:07] Voice 6: And then if we could scroll back up,

[2:14:09] Voice 6: I've got some bullets here.

[2:14:10] Voice 6: Oh yeah, we've got it here under,

[2:14:11] Voice 6: nope, just right there around the education session.

[2:14:13] Voice 6: I had asked the committee questions around timing,

[2:14:16] Voice 6: like do you always welcome your perspectives around when's the best time for people to tune

[2:14:20] Voice 6: in in your communities um the structure of it would you like to have like one speaker then a

[2:14:25] Voice 6: question and answer session another speaker question answer session would you like to have

[2:14:29] Voice 6: a series of questions and then like have a panel answer questions um is there more specific

[2:14:35] Voice 6: information so we've listed here potential topic like forest classifications forest health the

[2:14:41] Voice 6: significant of forests in the region but there may very well be different or other or additional

[2:14:46] Voice 6: topics you want discussed um and then should we be expending funds to put this session on should

[2:14:52] Voice 6: we not be able to get provincial ecologists um attending it um and there may be and any other

[2:14:58] Voice 6: insights you'd like to give staff as we advise executive committee on putting this together

[2:15:02] Voice 6: i

[2:15:02] Voice 5: like the idea about the map that was a good one i'm trustee peterson uh

[2:15:10] Voice 14: thank you i think this is

[2:15:11] Voice 14: just the right time for me to share my thoughts

[2:15:14] Voice 14: on the educational piece.

[2:15:17] Voice 14: So in terms of the timing,

[2:15:21] Voice 14: rather than this committee making the suggestion

[2:15:25] Voice 14: of the timing, I am in support of polling trustees on that

[2:15:31] Voice 14: with the awareness that of course, for working folks,

[2:15:36] Voice 14: daytime sessions are difficult to attend.

[2:15:39] Voice 14: As far as the structure, I'd really like to see, you know, a robust amount of the time allotted for question and answer sessions and maybe include the potential for some write-in questions, you know, in advance of the event.

[2:16:00] Voice 14: And I'm 100% in favor of ensuring that professionals from the province are part of this.

[2:16:09] Voice 14: I think that given where we've, you know, the informational pieces we've been just discussing

[2:16:17] Voice 14: and that we heard about at delegations at Trust Council, I think we need to go to the pros here.

[2:16:25] Voice 14: So those are my thoughts.

[2:16:28] Voice 3: Thank you.

[2:16:29] Voice 3: Trustee Fast?

[2:16:31] Trustee Fast: Thank you, Chair. Just a couple more in building on what Trustee Peterson has said. I think the input of the provincial experts is crucial. And if we can't find a time that works for trustees and the provincial experts, especially for the question and answer part, then if we can pre-tape the provincial experts and have them as part of the session,

[2:16:59] Trustee Fast: and then have the provincial experts there

[2:17:04] Trustee Fast: to do some question and answer.

[2:17:06] Trustee Fast: However it works, I just think it's important

[2:17:08] Trustee Fast: to have the provincial trustees,

[2:17:11] Trustee Fast: or sorry, the provincial experts

[2:17:12] Trustee Fast: and the working trustees together in a session.

[2:17:17] Trustee Fast: And it might be that it's five o'clock on a work day.

[2:17:24] Trustee Fast: Sometimes that works.

[2:17:26] Trustee Fast: People can get a quick bite beforehand

[2:17:27] Trustee Fast: hand and then they can look forward to uh dinner after or whatever but uh on bowen sometimes that

[2:17:33] Trustee Fast: helps anyway for what it's worth thank you um one more thing i wanted to say uh no that's fine

[2:17:39] Trustee Fast: thank you are you sure yeah okay thank

[2:17:43] Voice 5: you trustee alan yeah

[2:17:46] Trustee Allen: i'm in agreement with so much

[2:17:47] Trustee Allen: it's already been all said um just i know it's hard to avoid some particular speakers that

[2:17:54] Trustee Allen: dislike to powerpoint and read out the powerpoint so that's like i'm going to bring up once again

[2:18:00] Trustee Allen: the water sustainability that let's call him freshwater william um it was he wasn't reading

[2:18:07] Trustee Allen: out from you know and it was it was more interactive and and so it was just uh it was

[2:18:11] Trustee Allen: really people felt they were listened to and you know you don't want to if you're going to read a

[2:18:15] Trustee Allen: powerpoint i'll just stay home not turn the computer on and just read the powerpoint another

[2:18:19] Trustee Allen: other day so if we could avoid that because it's excruciating

[2:18:23] Voice 3: yeah thank you trustee peterson

[2:18:29] Voice 3: yeah

[2:18:31] Voice 14: i would just uh wanted to amplify that last bit i think uh i think we i'd prefer that we go

[2:18:37] Voice 14: a little lighter on presentation and heavier on question and answer yeah some presentations great

[2:18:46] Voice 14: great, but let's not, you know, get material we could have read in advance, you know, read out to

[2:18:53] Voice 14: us. I want to have lots of time for question and answer, because I feel like that's really high

[2:19:01] Voice 14: value in terms of what we all get out of this. Perfect.

[2:19:05] Voice 5: Thank you. Okay.

[2:19:11] Voice 5: So, Staff Raiders, does that give you enough to move forward on?

[2:19:16] Voice 6: yes we'll prepare um something for executive committee to discuss and i'll convey those

[2:19:20] Voice 6: those suggestions thank you

[2:19:22] Voice 5: um sorry uh trustee harris go ahead i'd

[2:19:26] Voice 13: like to request um

[2:19:28] Voice 13: you know see what you everybody thinks here about um having dell mettinger

[2:19:33] Voice 8: we

[2:19:33] Voice 13: talked about him previously and i've mentioned him many times

[2:19:37] Voice 13: um he's um one of the designers or if or the designer of the biogeoclimactic um

[2:19:46] Voice 13: environmental classification system maybe that would be somebody that i realize he's a consultant

[2:19:50] Voice 13: now he no longer works for the province but um you know that would be great to have an educational um

[2:19:58] Voice 13: have him in on that question and answer uh period yeah

[2:20:04] Voice 6: certainly that's a name that we're looking at

[2:20:07] Voice 6: um for sure um yeah it may be that we would have to contract him to provide that advice but well

[2:20:12] Voice 6: certainly that name's come up and i think that might be a possibility we'll see if see if he's

[2:20:17] Voice 6: interested and has time perfect

[2:20:19] Voice 5: um now were any resolutions required here was this just this was

[2:20:24] Voice 5: just a discussion section right yes

[2:20:26] Voice 8: yeah so

[2:20:27] Voice 5: now we have another discussion section after this is

[2:20:31] Voice 5: there any further discussion on this before we move on okay so this is our last section

[2:20:38] Voice 5: on our agenda today this is the montreal charter of biodiversity and um so we have been requested

[2:20:47] Voice 5: suggested as the Trust Programs Committee, as well as the Regional Planning Committee, to

[2:20:53] Voice 5: consider how this charter impacts Islands Trust. So I know this is going to be a little bit of a

[2:21:00] Voice 5: discussion. My question to you is, do you want to have a break and come back, or do you want to push

[2:21:06] Voice 5: through this and then finish the meeting early? Five minutes? Yeah, absolutely. So do people just

[2:21:15] Voice 5: want to have like a quick um bathroom break and come back in like five ten minutes and then

[2:21:22] Voice 5: continue do you want to have a lunch break uh trustee peterson yeah

[2:21:28] Voice 14: i just suggest uh

[2:21:29] Voice 14: ten i find that generally when we take five minute breaks we don't have everyone back in five anyway

[2:21:34] Voice 14: so

[2:21:34] Voice 5: perfect and trustee allen exactly

[2:21:38] Trustee Allen: what i was gonna say

[2:21:38] Voice 5: perfect

[2:21:39] Trustee Allen: sounds perfect okay let's take

[2:21:42] Voice 5: I'll take a quick 10 minute break and reconvene at 1232.

[2:21:49] Voice 3: Thank you.

[2:31:17] Voice 3: everyone's coming back perfect so i believe everyone's back now no trustee alan and harris

[2:31:32] Voice 3: are not back and welcome okay i can't see that far okay give it a few more seconds and uh then

[2:31:48] Voice 3: we'll restart excuse me all right so do we have quorum right now yes you do perfect so let's um

[2:32:32] Voice 3: carry on. And sure

[2:32:36] Voice 5: that we'll get a few more people joining

[2:32:39] Voice 3: in just a second. Actually,

[2:32:43] Voice 3: yes, we're still missing three trustees. So Alan Borthwick, and Buckham.

[2:33:00] Voice 3: While we're waiting, Claire, can you remind me

[2:33:02] Trustee Fast: who is on the Conservancy Board right now? I'm

[2:33:06] Trustee Fast: trying to think of a name and it's just not coming.

[2:33:10] Voice 6: So in terms of trustees, who's there right now?

[2:33:14] Voice 6: So we've got Dr. Risa Smith, Linda Adams.

[2:33:16] Trustee Fast: Risa, that's it.

[2:33:17] Voice 6: Thank you.

[2:33:17] Voice 6: Thank you very much.

[2:33:18] Voice 6: And I'm happy you've just received an email, hopefully, that Ken Thomas has been appointed

[2:33:22] Voice 6: by the minister, who's been a leader in the Penelakut community.

[2:33:26] Voice 6: Very good.

[2:33:27] Trustee Fast: Thank you.

[2:33:27] Trustee Fast: Happy to welcome him.

[2:33:29] Voice 6: And then Trustee Scott has stepped down.

[2:33:31] Voice 6: And I'm trying to think who else is on it.

[2:33:34] Voice 6: It's OK.

[2:33:34] Trustee Fast: I know.

[2:33:35] Trustee Fast: Yeah.

[2:33:36] Trustee Fast: OK.

[2:33:37] Trustee Fast: Risa's name was not coming.

[2:33:38] Voice 5: Perfect.

[2:33:40] Voice 5: OK.

[2:33:41] Voice 5: I think we've got pretty much everyone back now.

[2:33:43] Voice 5: So, um, Steph Rader, is this something that you could lead the discussion on or is it

[2:33:52] Voice 6: somebody else?

[2:33:52] Voice 6: Perfect.

[2:33:53] Voice 6: I'd be happy to introduce this.

[2:33:54] Voice 6: Um, so we are bringing this to you at the request for trust council, which passed a

[2:33:59] Voice 6: resolution in March, asking trust programs committee and regional planning committee

[2:34:03] Voice 6: to consider how the Montreal charter on biodiversity impacts the work of violence trust.

[2:34:08] Voice 6: And so that the committees can share their thinking back with trust council in this calendar

[2:34:12] Voice 6: year.

[2:34:13] Voice 6: so before December. And so what we've done as staff, we didn't have a lot of time and again

[2:34:19] Voice 6: lack of staff capacity, we brought you a general briefing so you can know what the Montreal Charter

[2:34:25] Voice 6: is and at the follow-up section of the briefing I noted there's some options for how to move

[2:34:33] Voice 6: forward and one of which the committee might like to consider is pulling together a working

[2:34:37] Voice 6: working group to review the goals and targets of the Charter and then consider what how it might

[2:34:43] Voice 6: guide the Islands Trust strategic plan or policy statement like how do you see it fitting as an

[2:34:50] Voice 6: update this morning I received a news release from the government of Canada saying that they're

[2:34:55] Voice 6: undertaking they have set a target of 30 protected area by 2030 and there's a consultation underway

[2:35:02] Voice 6: way which closes in July I believe yeah July 14th so the trust may or may not wish to comment on

[2:35:08] Voice 6: that as well so I'm I'll prepare advice for executive committee and see if they want to

[2:35:13] Voice 6: bring something to trust council for responding to that survey so this is the province is moving

[2:35:19] Voice 6: or the federal government is moving now towards an implementation plan for themselves so with that

[2:35:26] Voice 6: I guess I'll leave it put it back to the committee certainly there are 20 what were there 24

[2:35:32] Voice 6: for 23 goals global targets and and four goals i believe um so you would want to go through all

[2:35:40] Voice 6: of those and determine which ones if any council might wish to incorporate or act on um and then

[2:35:48] Voice 6: just for information i attached our related advocacy this year for ubcm just for your

[2:35:52] Voice 6: information so i'm

[2:35:54] Voice 6: happy to provide

[2:35:56] Voice 5: support the conversation as needed okay i'm going to go to

[2:36:00] Voice 5: trustee allen first and then i've got a question as well um

[2:36:04] Trustee Allen: i wasn't at the was this on the third

[2:36:07] Trustee Allen: day of the trust council that this was passed on thursday um and i want to know because i wasn't

[2:36:14] Trustee Allen: there and i wanted who passed this and how many people voted favor of this is that able are we

[2:36:22] Trustee Allen: able to find out that out right now or is that too much information um does anybody remember

[2:36:28] Trustee Allen: remember

[2:36:28] Voice 3: was

[2:36:29] Trustee Allen: it Thursday I'm

[2:36:32] Voice 5: trying to remember the topic this was yeah

[2:36:35] Trustee Allen: I just wanted was it

[2:36:35] Trustee Allen: unanimous um

[2:36:39] Voice 5: let me go over to trustee Peterson

[2:36:40] Voice 3: next fall we're looking that up yeah thank you

[2:36:47] Voice 14: chair um I believe that we had a delegation and this was in um disposition of delegations if I'm

[2:36:56] Voice 14: not mistaken

[2:36:57] Voice 8: um

[2:36:58] Voice 14: i just want to say as far as there's a lot here and uh i personally don't

[2:37:06] Voice 14: feel i've had enough time um to go through it in in sufficient detail we're looking for uh ways that

[2:37:17] Voice 14: um uh you know whether these goals are applicable or relevant to the islands trust and and ways we

[2:37:25] Voice 14: might uh uh things we might want to implement and i i don't think this is i don't think it's

[2:37:32] Voice 14: realistic to uh to assume that we might do that today i think i think given that we only got

[2:37:38] Voice 14: this material um you know a week or so ago i i feel like we need more time to to really go

[2:37:44] Voice 14: through it properly

[2:37:45] Voice 3: okay so uh trustee harris i'm

[2:37:58] Voice 13: happy you've mentioned you had a um question

[2:38:00] Voice 13: and chair evans um it's

[2:38:02] Voice 5: it's okay let's let's get through everybody else first because it may

[2:38:05] Voice 5: be raised by somebody else okay

[2:38:07] Voice 13: thank you um so you know i'm just feeling like um this is

[2:38:14] Voice 13: something we could probably tie off pretty quickly but i'm happy to wait until everybody gets more

[2:38:21] Voice 13: time to read this and i appreciate um trustee peterson's comment about um how this could

[2:38:25] Voice 13: could actually, you know, relate to the Islands Trust area.

[2:38:29] Voice 13: You know, I realize there's a 30% target

[2:38:34] Voice 13: for land being protected.

[2:38:39] Voice 13: You know, we're miles ahead of these other jurisdictions.

[2:38:43] Voice 13: I've brought some of this stuff down.

[2:38:46] Voice 13: You know, Salt Spring is at 30% protected.

[2:38:49] Voice 13: Some of the other islands are in the same ballpark.

[2:38:53] Voice 13: You know, a possible motion I was thinking about

[2:38:56] Voice 13: out was that um if we can get staff to provide a chart showing the percentage of protected areas um

[2:39:03] Voice 13: in each ltc that might be something that could help us with this um but i'll leave it at that

[2:39:10] Voice 13: for now and hear the rest of the comments yeah

[2:39:13] Voice 5: i know i know south pender as well as also 30

[2:39:16] Voice 5: parks and protected land as well um okay trustee allen yeah

[2:39:23] Trustee Allen: thank you chair um well i did go down

[2:39:25] Trustee Allen: a little bit of a rabbit hole and i do have concerns with this charter major concerns um

[2:39:32] Trustee Allen: for one there's only there's nine cities in quebec one in bc vancouver and two in ontario that have

[2:39:39] Trustee Allen: signed up for this

[2:39:40] Voice 8: only

[2:39:41] Trustee Allen: two in the states los angeles and boston it's actually 15 actions um

[2:39:47] Trustee Allen: but when i delved into it deeper there's um and that's why i'm going to agree with trustee

[2:39:54] Trustee Allen: Peterson is that this is a huge amount. There's a large, large amount of material. And if you go

[2:40:00] Trustee Allen: further and further down, like I can send you this, the economics of biodiversity, this report,

[2:40:05] Trustee Allen: it's very scary. It's basically saying, it's like looking at nature as a portfolio management

[2:40:14] Trustee Allen: and natural resources and natural capital. And it just goes on and on to a very scary,

[2:40:20] Trustee Allen: well I find very scary direction basically looking at nature as something you can trade like stocks

[2:40:27] Trustee Allen: and bonds and treat like a commodity and that's that's where this is all going with this charter

[2:40:33] Trustee Allen: so um I can send you lots of little reports and they're not they're huge this one is 800 pages

[2:40:40] Trustee Allen: I barely I've only just gotten through the first chapter and it's got those scary so I caution

[2:40:45] Trustee Allen: caution about following this um and i just think that we do these things where we send you know

[2:40:51] Trustee Allen: either advocacy letters or we i just what what's it going to do in a way all right so we signed on

[2:40:57] Trustee Allen: it are we going to follow it let's see what the big people do first before we even follow it on

[2:41:01] Trustee Allen: top of that so i'm not i have concerns about this and there's a lot of information and i have to

[2:41:07] Trustee Allen: answer the phone sorry no

[2:41:09] Voice 5: no thank you so much trustee allen um that's sort of along the lines

[2:41:12] Voice 5: where I was headed as well I think um from from an island's perspective we are doing we're hitting

[2:41:22] Voice 5: a lot of the key elements ourselves I think if we were to adopt something like this um and and and

[2:41:31] Voice 5: and like formally adopt it then we sort of bind ourselves to an awful lot of um additional things

[2:41:40] Voice 5: that perhaps we don't want to do quite to that degree. So I think maybe finding things that do

[2:41:47] Voice 5: work for us and coming up with them by ourselves may be better than adopting an 800-page charter.

[2:41:55] Voice 3: Trustee Faust, you're on mute again. Thank

[2:42:02] Trustee Fast: you, Chair. I'm going to take a

[2:42:05] Trustee Fast: little different tack on this um i think this is like um the un uh this is this is an agreement

[2:42:14] Trustee Fast: between nations it's canada who has adopted it and um what i um uh and and the targets go on

[2:42:23] Trustee Fast: it's uh 30 by 2030 and then there's 50 by 2050 i think although i could be wrong i'm um i'm struck

[2:42:33] Trustee Fast: by uh uh i wanted to get dr risa smith's name because she went to this back in december

[2:42:43] Voice 8: uh

[2:42:44] Trustee Fast: as a delegate and as part of the working group from canada and as i understand and i

[2:42:50] Trustee Fast: could be wrong but that was back in december i just wanted to say um i was emailing her for

[2:42:57] Trustee Fast: where is the groups that elected folks like me could join to find out what resources or actions

[2:43:10] Trustee Fast: or learning or mutual support or working groups I could be part of, because I'm on some of those

[2:43:18] Trustee Fast: for climate related action. And there's a number of organizations and funded government programs

[2:43:27] Trustee Fast: And the one I'm most active through is through the Community Energy Association, which is funded by BC Hydro.

[2:43:33] Trustee Fast: And anyway, there's lots of resources and networks for local governments to act on climate.

[2:43:42] Trustee Fast: And I just don't see any yet for biodiversity, which is also as important.

[2:43:49] Trustee Fast: I mean, we're in a mass extinction.

[2:43:51] Trustee Fast: sanction and um so i and this is why these different nations uh have adopted um the charter

[2:43:59] Trustee Fast: um so we're not being asked to adopt it i think um it would be good i'll follow up with uh uh

[2:44:08] Trustee Fast: risa smith and um find out whether she has learned any more uh from because she was on the road when

[2:44:15] Trustee Fast: I sent the email. I will look for more. I think maybe if anybody wants to join me on a small

[2:44:22] Trustee Fast: working group, that would be great. Find out more about it, bring it back to this committee,

[2:44:28] Trustee Fast: maybe with a suggestion. I think it might be a nice idea if one idea might be that we bring an

[2:44:39] Trustee Fast: idea for trust council to propose to the union of bc municipalities um that they asked the province

[2:44:46] Trustee Fast: for some kind of uh networking and sharing maybe the islands trust could share some of our best

[2:44:52] Trustee Fast: practices with other local governments they might really appreciate some of the tools and

[2:44:57] Trustee Fast: uh um good news stories that we have uh and how how we did it um so anyway i am i think uh uh

[2:45:07] Trustee Fast: Anyway, I would be happy to be on a little working group.

[2:45:09] Trustee Fast: And if anybody would like to join me, let me know.

[2:45:13] Trustee Fast: Thank you.

[2:45:15] Trustee Fast: I

[2:45:15] Voice 5: think that that's a good idea.

[2:45:16] Voice 5: Putting together a working group between the two committees to look into this would be a good idea.

[2:45:25] Voice 5: So perhaps as a suggestion, we can make a motion suggesting such a thing happen, that between the two committees, a working group come together to dig into it.

[2:45:37] Voice 5: um see how people think about trustee alan yeah

[2:45:42] Trustee Allen: i just want to be clear that i am so

[2:45:45] Trustee Allen: for you know preserving and protecting our biodiversity let me just be clear about that

[2:45:49] Voice 4: in

[2:45:49] Trustee Allen: regards to my comments before but i urge you to read further to all these documents because

[2:45:56] Trustee Allen: there's some scary little directions they're taking us and i just want to say there's some

[2:46:01] Trustee Allen: typos on number six um quite a few on the last two lines um there's a lot of numbers in there

[2:46:11] Trustee Allen: and then 50 by 2830 that's a long long time away um

[2:46:16] Voice 11: apology

[2:46:19] Trustee Allen: i don't want to even think about that

[2:46:21] Trustee Allen: far ahead right now but yeah so just heads up typos yeah

[2:46:27] Voice 5: and known has a seven in it okay

[2:46:30] Voice 5: I knew

[2:46:33] Voice 6: what you meant.

[2:46:34] Voice 6: Yeah, thank you.

[2:46:35] Voice 6: I converted from PDF, automated conversion from PDF to Word, and it was a fairly last-minute attempt, so we'll try and catch that before it goes through to Regional Planning Committee.

[2:46:46] Voice 4: Priority

[2:46:46] Voice 3: has a nine in it.

[2:46:48] Voice 3: Yeah.

[2:46:55] Voice 3: Trustee Harris?

[2:46:56] Voice 3: Yeah,

[2:46:59] Voice 13: you know, thanks to Trustee Allen for his comments on there being some concerning things within the document.

[2:47:13] Voice 13: Again, you know, we're doing such a great job here already, I feel, in the trust area.

[2:47:22] Voice 13: I'm thinking we're making a motion, and I'd like to just hear a bit of feedback, if I should even bother or not.

[2:47:29] Voice 13: the motion would be that staff provide a chart showing the percentage of protected areas in each

[2:47:33] Voice 13: LTC would we be receptive to that as a committee I

[2:47:40] Voice 5: would I think I think that would be I think

[2:47:43] Voice 5: would be useful I just want to check in with staff regard because they're already short staff there's

[2:47:48] Voice 5: a lot of work involved that's not going to be a small undertaking and see what the feasibility

[2:47:56] Voice 5: is of doing something like that before we make that motion i think it's going to be useful

[2:48:01] Voice 5: information but do we need it right now or if we pull together a working group could that be

[2:48:06] Voice 5: something the working group does well

[2:48:09] Voice 13: that would be i'm sorry just to interject um chair evans but

[2:48:12] Voice 13: yeah that would be that would be sufficient clearly um and you know to see all the protected

[2:48:17] Voice 13: areas be included in that chart you know riparian um dpas um you

[2:48:23] Voice 13: know everything that would be you

[2:48:24] Voice 13: You know, Conservancy Park, all of it would be something that would be.

[2:48:32] Voice 5: So things that the working group could look into would be figuring out what's already established protected signs,

[2:48:40] Voice 5: looking into the full document to see all of the items that are covered by the Montreal Charter

[2:48:51] Voice 5: um and how they would affect or apply or have already been achieved by um by the southern

[2:48:58] Voice 5: gulf islands and or if there is a different direction that we could go in that would achieve

[2:49:05] Voice 5: the um the overall objective without being um constricted to the additional stuff that we don't

[2:49:14] Voice 5: necessarily want to um have tagged on as as mandates to do um

[2:49:21] Voice 13: if i may

[2:49:23] Voice 13: chair evans my hand

[2:49:25] Voice 13: yeah

[2:49:26] Voice 5: go ahead trustee harris so

[2:49:27] Voice 13: yes please thank you um you know we're just thinking about all that

[2:49:31] Voice 13: um you know i also think it would be very advantageous to uh to us as a committee as

[2:49:37] Voice 13: well as other committees and the trust council in general if we could get them a chart showing

[2:49:43] Voice 13: the percentage of protected area in each LTC and it would be useful to LTCs and what a great thing

[2:49:51] Voice 13: that we could have and that would clearly help us with this Montreal deal as well.

[2:49:59] Voice 5: I'm sure that a lot of the islands already have as part of their attachments to their

[2:50:05] Voice 5: OCP they already have a lot of those maps but it would be a good idea to kind of collate them into

[2:50:10] Voice 5: to one place and have an overall percentage protection of all of the islands but again

[2:50:15] Voice 5: that could be something that the committee could do um trustee peterson yeah

[2:50:21] Voice 14: thank you chair um

[2:50:22] Voice 14: i know i've seen some of the uh protected areas information you know ltc specific to my ltc in

[2:50:32] Voice 14: the past so i know we've got some of that out there already um just occurs to me earlier in

[2:50:38] Voice 14: the discussion we were talking about sort of uh what positive things we could emphasize and i

[2:50:45] Voice 14: think that's that that would be one of them for sure that's all those protected areas across the

[2:50:51] Voice 14: the trust area are that's those are good news stories those are feel good information to share

[2:50:57] Voice 14: um as far as the disposition of this i just want to voice my support for the notion

[2:51:04] Voice 14: motion um since trust council has tasked both this committee and regional planning committee

[2:51:11] Voice 14: with looking at this I I want to support the notion of a working group um comprised of members

[2:51:16] Voice 14: of both committees I think that's probably

[2:51:19] Voice 14: a more efficient way to look at this than for both

[2:51:23] Voice 14: committees to do a separate working group I just so I'll leave it at that thank you so

[2:51:30] Voice 5: what I might

[2:51:31] Voice 5: recommend is if we can get two um two trustees from each committee to form a working group i

[2:51:40] Voice 5: think that that would um give a good conversation basis um trustee fast yes

[2:51:48] Trustee Fast: thank you chair um

[2:51:49] Trustee Fast: i've been composing a uh well i first of all i agree with trustee peterson uh the information

[2:51:56] Trustee Fast: about what percentages of and where are areas protected on the islands

[2:52:03] Trustee Fast: is already available on the Islands Trust webpage,

[2:52:07] Trustee Fast: but pulling it together might be something beneficial.

[2:52:12] Trustee Fast: I would like to move, are you ready, Robert,

[2:52:16] Trustee Fast: Robert, that Trust Programs Committee invite

[2:52:22] Voice 3: members of Islands Trust Conservancy and Regional Planning Committee boards to consider forming a working group to review the goals and targets of the Kunming Montreal Protocol.

[2:53:07] Voice 3: and report on how Islands Trust

[2:53:17] Voice 3: could best incorporate and contribute to these.

[2:53:37] Voice 3: Wow, okay, I'll just.

[2:53:49] Voice 3: Okay, Trustee Peterson, are you seconding the motion?

[2:53:54] Voice 3: I have a

[2:53:54] Voice 16: process question.

[2:53:56] Voice 3: Go ahead.

[2:54:01] Voice 14: I just, then this will be for senior staff, I guess.

[2:54:06] Voice 14: But rather than this committee inviting members of other committees, I mean, is it procedurally, is it best to send an RFD to Trust Council to do this?

[2:54:24] Voice 14: We're also looking in this motion, we're looking at inviting somebody that just that the Conservancy wasn't part of the motion from Trust Council.

[2:54:36] Voice 14: i'm just thinking about

[2:54:36] Voice 8: how

[2:54:38] Voice 14: should we do this in the way that is most proper so uh any advice

[2:54:42] Voice 14: from staff would be helpful okay

[2:54:44] Voice 5: so i think in order to send a request for a decision to another

[2:54:48] Voice 5: council or committee we have to have a motion to do so um i'll i'll turn it over to staff

[2:54:55] Voice 5: to correct me if i'm wrong on that yeah

[2:54:59] Voice 6: no emotion would be good i'm i'm thinking about the question

[2:55:01] Voice 6: of should you return to council and have council develop a working group but i think council has

[2:55:05] Voice 6: tasked this committee and regional planning committee with coming back with advice before

[2:55:08] Voice 6: december um i think it's should you choose to extend that to conservancy i don't think that's

[2:55:13] Voice 6: particularly a problem they're just looking for it to be incubated within the trust and brought back

[2:55:19] Voice 6: um what i would suggest is if you want to go this route i was just looking um fortunately our

[2:55:24] Voice 6: website meeting calendar is not working very well this morning i think they meet at the regional

[2:55:28] Voice 6: planning committee meets again at the beginning of september as their next meeting so you we could

[2:55:33] Voice 6: take this prepare a briefing for them for the beginning of September for their next meeting

[2:55:37] Voice 6: and then the working group could meet in September and bring advice back sort of to the various

[2:55:42] Voice 6: committees in November back to council in December I think is the timing that might work what I would

[2:55:47] Voice 6: suggest is if you proceed with this motion that you then consider for the sake of efficiency maybe

[2:55:52] Voice 6: pre-selecting your various trust programs committee members so we're set to go at our end

[2:55:57] Voice 6: and then we can convey that information over to regional planning committee and the conservancy

[2:56:01] Voice 6: board when we send it over off the top of my head that's

[2:56:05] Voice 5: like what i think would be a workable way

[2:56:06] Voice 5: to proceed yeah that was going to be an amendment that i was going to make after it had been

[2:56:10] Voice 5: seconded so um do we have a seconder before we go into a discussion on this trustee peterson has

[2:56:25] Voice 3: seconded thank you so trustee allen open for discussion yeah

[2:56:35] Trustee Allen: i'm just concerned with membership

[2:56:36] Trustee Allen: membership of too many or too little we did mention two people from regional planning committee

[2:56:42] Trustee Allen: now we've got islands trust conservancy board so i'm just curious about what are we envisioning in

[2:56:48] Trustee Allen: terms of membership that's doable that's not too much not too little and that's all whether that

[2:56:53] Trustee Allen: should be part of the motion yeah

[2:56:56] Voice 5: i think personally because it was if it was directed

[2:56:59] Voice 5: to the regional planning committee and the trust programs committee i would suggest that we leave

[2:57:03] Voice 5: it at that um for now i think to bring in and i don't i don't i don't think it's wrong to bring

[2:57:09] Voice 5: in another committee but it was directed at the planning and the programs committee so i i would

[2:57:15] Voice 5: feel more comfortable just having and it's easier to have a smaller working group than it is to have

[2:57:21] Voice 5: a larger working group in order to get people to meet and and discuss things two

[2:57:26] Voice 3: two and one

[2:57:27] Voice 3: sure we can do that um so um trustee harris you have a question a comment

[2:57:37] Voice 5: yeah

[2:57:40] Voice 13: i you know i'm

[2:57:41] Voice 13: struggling with this uh i was wondering if this could be tied off quicker somehow um you know

[2:57:48] Voice 13: again we're already we're so protected is that can we not just say look at we we could we just

[2:57:56] Voice 13: recommend i've written um that the islands trust council broadly support the resolutions

[2:58:07] Voice 3: um and the anyway i'll just cancel

[2:58:14] Voice 13: that um yeah i think

[2:58:17] Voice 5: i think first of all we need to have

[2:58:19] Voice 5: a working group come and actually read through the whole thing understand it and come back to us

[2:58:24] Voice 5: with their findings and how it's going to affect us and what the implications are of

[2:58:29] Voice 5: of moving forward if we were to adopt it?

[2:58:33] Voice 5: Or if we were not to adopt it,

[2:58:35] Voice 5: what could be some of the other recommendations

[2:58:37] Voice 5: that sort of headers in the same direction?

[2:58:42] Voice 13: My, I guess what, I'm sorry, sure.

[2:58:44] Voice 13: I guess my concern is for the staff implications

[2:58:48] Voice 13: that may be taken on for working groups,

[2:58:51] Voice 13: you know, and is this where we're going to be spending

[2:58:52] Voice 13: a whole bunch of staff time and resources

[2:58:56] Voice 13: on something that maybe doesn't need to have

[2:58:59] Voice 13: have that much emphasis put on it, but anyway,

[2:59:03] Voice 13: I'll leave it at that for now.

[2:59:04] Voice 5: Working groups can meet just on their own.

[2:59:07] Voice 5: They can include staff,

[2:59:09] Voice 5: but they're not public minuted meetings necessarily.

[2:59:15] Voice 5: They're working,

[2:59:16] Voice 3: they're working groups.

[2:59:23] Voice 3: Trustee Harris?

[2:59:25] Voice 13: Well, could we have an idea from staff

[2:59:26] Voice 13: on how much time they would have to put in?

[2:59:30] Voice 13: And are they, you know, was this some-

[2:59:34] Voice 5: I'm on a

[2:59:34] Voice 13: working group right now, and

[2:59:36] Voice 5: the working group that I'm on, it's, I'm putting in, I'm working every day on it. So, it depends on.

[2:59:45] Voice 13: But staff, what's, is there time and resources being, you know, greatly.

[2:59:51] Voice 5: It depends on the working group. On the working group that I'm on right now, it was very little, and it's just ramping up involving staff right now.

[3:00:00] Voice 5: like there was like virtually none in the beginning and and now we've got we've got staff

[3:00:03] Voice 5: and it depends on the working group and how they set it up so

[3:00:07] Voice 13: maybe that would be something we could

[3:00:10] Voice 13: stipulate somehow that we were it's

[3:00:14] Voice 5: again it's going to be on a case-by-case basis

[3:00:17] Voice 5: and it'll involve the working group deciding how much staff support that they are going to need

[3:00:25] Voice 5: any because it's going to primarily rest on the individuals to do their research okay

[3:00:33] Voice 16: thank you

[3:00:34] Voice 16: would be my

[3:00:35] Voice 5: understanding so um but i think um trustee harris would be afraid to answer that

[3:00:41] Voice 5: so i'm going to turn it over to you so if you've got anything else to add um

[3:00:45] Voice 6: i think you've got it

[3:00:46] Voice 6: right it would be you know i think i would as director going to be encouraging us to limit

[3:00:50] Voice 6: staff involvement in this i think you're well positioned to read the document yourselves come

[3:00:55] Voice 6: up with your own recommendations if there are requests such as the one of can you please tell

[3:00:59] Voice 6: us what protected area we have you know we can try and support those kind of requests hopefully

[3:01:04] Voice 6: hopefully through a JS department or something like that.

[3:01:07] Voice 6: I would think you're, as mentioned by Trustee Fast,

[3:01:10] Voice 6: you're quite well positioned.

[3:01:10] Voice 6: You've got Dr. Risa Smith,

[3:01:12] Voice 6: who I think is probably a better advisor

[3:01:14] Voice 6: than anyone on staff to you on this topic.

[3:01:16] Voice 6: So she's likely the one who would turn to you,

[3:01:19] Voice 6: I would think, if you've got specific questions.

[3:01:21] Voice 6: But we're here to support you as needed.

[3:01:23] Voice 6: I'm just gonna be advising we're, you know,

[3:01:25] Voice 6: we're lacking in staff capacity

[3:01:26] Voice 6: and any policy depth here at the moment.

[3:01:28] Voice 6: So we'll be somewhat limited in what we can offer.

[3:01:31] Voice 6: Hopefully by September we'll be in slightly better shape,

[3:01:33] Voice 6: but I think this is something this is why I recommended a working group I think this is

[3:01:37] Voice 6: something political trustees can read pull out the pieces that they feel are applicable

[3:01:41] Voice 6: decide how they may or may not fit within your strategic vision for the organization

[3:01:45] Voice 6: and then report back to council but we are here to support upon request thank

[3:01:51] Voice 14: you uh trustee

[3:01:52] Voice 3: Peterson yeah

[3:01:55] Voice 14: thank you um and and thank you trustee Harris for uh for your consideration of

[3:02:02] Voice 14: of the availability of staff time and resources.

[3:02:05] Voice 14: And we've heard from the director that that is an issue.

[3:02:13] Voice 14: And I just wanted to sort of reiterate the point

[3:02:18] Voice 14: that Trust Council has asked this committee

[3:02:22] Voice 14: to consider this and to share their thinking

[3:02:26] Voice 14: back with Trust Council this calendar year.

[3:02:30] Voice 14: that doesn't mean we have to do an exhaustive expense of analysis just that that you know

[3:02:36] Voice 14: we've been we've been tasked by trust council to do some consideration of this so um the only other

[3:02:45] Voice 14: thing uh i think that we might want to consider before we go for the vote on this is whether we

[3:02:52] Voice 14: want to stipulate the number of members the size of this working group and i don't see that in the

[3:02:58] Voice 14: resolution at this time uh

[3:03:04] Voice 3: trustee fast um i

[3:03:07] Trustee Fast: thought we were going to do that as a second

[3:03:11] Trustee Fast: motion i heard two two one and i heard um uh or we can just insert the word small

[3:03:20] Trustee Fast: in there or and i think we still need to uh as part of a second motion um or a third motion we

[3:03:28] Trustee Fast: might say who from this committee might be interested in i'd be happy to put my name down

[3:03:32] Trustee Fast: for that i was

[3:03:36] Trustee Fast: just trying to keep it manageable so we didn't wordsmith a whole big giant thing and

[3:03:40] Trustee Fast: then uh

[3:03:41] Voice 3: that's it thank you uh trustee ellen yeah

[3:03:49] Trustee Allen: i sort of you know following up on trustee

[3:03:52] Trustee Allen: fast cons i yeah i we don't want it to be too big or too small what is that it's like rural

[3:03:57] Trustee Allen: what's the definition of small and big it's all your point of view really um so i'm not sure why

[3:04:07] Trustee Allen: you want it as a second amendment i mean sorry second motion for membership when we could just

[3:04:11] Trustee Allen: do it in this motion if i could make a friendly motion i would recommend

[3:04:18] Voice 5: separating them all right

[3:04:20] Trustee Allen: do you okay i

[3:04:21] Voice 5: do all

[3:04:24] Trustee Allen: right then i guess we'll just stay with this one motion first um

[3:04:28] Voice 5: but i

[3:04:29] Voice 5: I would be in favor of like the two and two

[3:04:33] Voice 5: from the regional planning and the trust programs.

[3:04:41] Voice 5: And then let's see how people feel

[3:04:43] Voice 5: about involving an addition,

[3:04:45] Voice 5: because I mean, the Conservancy Board

[3:04:47] Voice 5: was not part of what Trust Council directed

[3:04:50] Voice 5: to be involved in this.

[3:04:53] Voice 5: And I don't really,

[3:04:55] Voice 5: I don't know the implications of involving them

[3:04:57] Voice 5: outside of the direction of the motion, I'm not sure.

[3:05:03] Voice 5: And so if we do keep them there,

[3:05:05] Voice 5: maybe like we said, specify one member from Trust Conservancy.

[3:05:10] Voice 5: Trustee Fast?

[3:05:11] Trustee Fast: Yeah, just in the wording of the motion,

[3:05:13] Trustee Fast: I used the word invite so that it was just

[3:05:18] Trustee Fast: if somebody from the Conservancy

[3:05:20] Trustee Fast: wanted to be a member of a working group,

[3:05:22] Trustee Fast: it's quite possible that, I mean,

[3:05:25] Trustee Fast: RISA has about like three or four different roles.

[3:05:28] Trustee Fast: um it's quite possible she'll say look i can i can answer a few questions but i can't be on this

[3:05:34] Trustee Fast: or whatever but it i i worded the um motion to be invite rather than a point and uh it's it's just

[3:05:44] Trustee Fast: um uh practical from my point of view because the islands trust conservancy is what i think

[3:05:50] Trustee Fast: of as the biodiversity arm of the islands trust they do the preserving and protecting of land

[3:05:56] Trustee Fast: which is what the Montreal and ecosystems which is what the Montreal um the country Montreal

[3:06:00] Trustee Fast: protocol uh is about protecting preserving and protecting nature and that's kind of their main

[3:06:07] Trustee Fast: role that's partly why um they're a little bit separate in the islands trust but if people want

[3:06:14] Trustee Fast: to uh um uh amend this motion by striking the islands trust conservancy out uh

[3:06:22] Voice 5: I'll support

[3:06:23] Voice 5: with that because they could they could appoint someone that's not on trust council did i freeze

[3:06:29] Voice 5: again oh there we go so that that's that's kind of my concern there is this is a trust this is

[3:06:35] Voice 5: trust council work and i would rather keep it to trust council okay then i move

[3:06:39] Trustee Fast: that we um strike

[3:06:41] Trustee Fast: the words of islands trust conservancy um from this motion so

[3:06:46] Voice 3: that's an amendment that i'm proposing

[3:06:50] Voice 3: Okay. Trustee Allen, while we're waiting for that to pop up.

[3:06:57] Trustee Allen: I'm going to talk about the amendment and you still have invite, I think we're going to

[3:07:01] Trustee Allen: appoint. So I would friendly amendment to get rid of the word invite and say appoint.

[3:07:07] Voice 5: And should we specify two?

[3:07:10] Trustee Allen: Yes, two from each committee. Or do we want a nice, that fifth one would have been fun, but.

[3:07:18] Voice 3: Yeah. And apologies to staff for the

[3:07:34] Voice 3: Wordsmithing?

[3:07:34] Voice 3: yes so we'll just wait for the chair

[3:07:40] Voice 10: uh

[3:07:42] Voice 5: who's speaking steph

[3:07:43] Voice 10: robert yes i'm

[3:07:45] Voice 10: not clear what the

[3:07:45] Voice 10: what your what has been asked here

[3:07:47] Voice 5: okay um can i

[3:07:51] Voice 10: get sounded it sounded like an amendment

[3:07:53] Voice 10: was being proposed but now it sounds like it's been accepted i'm not sure what's what is required

[3:08:00] Voice 10: required so

[3:08:01] Voice 5: i'll get trustee fastest to repeat the amendment and perhaps incorporate the other

[3:08:07] Voice 5: pieces of conversation that flowed afterwards i

[3:08:11] Trustee Fast: would prefer to do them one at a time just so

[3:08:13] Trustee Fast: it's clear so if you don't mind i'll just move that trust programs committee amend the motion

[3:08:19] Trustee Fast: by striking islands

[3:08:21] Voice 3: trust conservancy or removing the words islands trust conservancy

[3:08:36] Voice 3: i

[3:08:38] Voice 4: mean

[3:08:41] Voice 3: am i am frozen now yeah

[3:08:43] Voice 5: okay sorry about that um okay i see we're still okay we are we

[3:08:49] Voice 5: good okay do we have a seconder to the amendment trustee allen is there any discussion on the

[3:08:56] Voice 5: amendment trustee allen we

[3:08:59] Voice 14: need we need to also strike the word and after

[3:09:04] Voice 3: board thank you

[3:09:14] Voice 3: you. Is there any other discussion? Trustee Allen?

[3:09:20] Trustee Allen: Yes, thank you, Chair. Is it a given that

[3:09:24] Trustee Allen: there's going to be members from the regional, I'm sorry, from the Programs Committee? Is that

[3:09:30] Trustee Allen: obvious in this?

[3:09:31] Trustee Fast: I'm just doing it one at a time, Alex.

[3:09:34] Trustee Allen: Okay, one at a time.

[3:09:35] Trustee Fast: And then it'll go away

[3:09:37] Trustee Fast: and then we can see what's left.

[3:09:39] Trustee Allen: Okay, I'm going to go away.

[3:09:42] Voice 5: Okay, I'm going to call the question

[3:09:44] Voice 5: all those in favor of the amendment to the

[3:09:48] Voice 3: motion please raise your hand thank you very much

[3:09:57] Voice 3: although any opposed please raise your hand not seeing any opposed the amendment is carried

[3:10:10] Voice 3: and I believe there was a second motion to be made and

[3:10:21] Voice 5: I've got one if if we can amend

[3:10:25] Voice 5: the above motion to replace the word invite

[3:10:30] Voice 3: with a point to the number two with a point

[3:10:45] Voice 3: two that's correct robert with no replace the word

[3:10:51] Voice 3: invite with a

[3:10:53] Voice 14: point just uh procedurally

[3:10:58] Voice 14: Clearly, we can appoint our members, but not the regional planning members.

[3:11:09] Voice 3: Sorry, I missed that.

[3:11:12] Voice 16: I

[3:11:12] Voice 14: said we can appoint our members, but not the regional planning members, just as we're wordsmithing here.

[3:11:19] Voice 3: Yeah. Should we say appoint up to two members?

[3:11:28] Voice 3: Does that, or just leave it at that?

[3:11:31] Voice 5: Okay, first off, I've moved it.

[3:11:34] Voice 5: Does anybody second that?

[3:11:35] Voice 5: And then we can open it for discussion.

[3:11:37] Voice 5: Trustee Allen seconded.

[3:11:41] Voice 5: Trustee

[3:11:42] Voice 3: Fast? If

[3:11:44] Trustee Fast: I take Trustee Peterson's point, it's that then it would read that Trust Programs

[3:11:49] Trustee Fast: Committee

[3:11:50] Voice 3: appoint. So yeah, it would read that Trust Programs Committee invite two members of

[3:12:04] Voice 3: the Regional Planning Committee. Oh, I see what you mean. I see what you mean. Okay,

[3:12:17] Voice 3: Okay, so then we'll just replace the word invite with appoint.

[3:12:26] Voice 3: And then T-O.

[3:12:35] Voice 3: No, why would we do that?

[3:12:41] Voice 3: Hold on.

[3:12:43] Voice 3: Trust Programs Committee appoint members of Regional Planning Committee to consider.

[3:12:52] Voice 3: The wording doesn't work anymore, does it?

[3:13:00] Voice 3: Trustee Fast, you're on mute.

[3:13:06] Voice 3: If we go with your

[3:13:07] Trustee Fast: wording there and say the Trust Programs Committee appoint two members,

[3:13:12] Trustee Fast: and invite regional

[3:13:16] Voice 3: planning committee to appoint two members forming a working group

[3:13:25] Voice 3: it's uh

[3:13:26] Voice 5: you know what um that's getting that's getting very i can't can i can i i might reword

[3:13:35] Voice 5: this significantly but hopefully to get to the same point if that works let me just think about

[3:13:43] Voice 5: this for a second would it be better to vote on the motion and then yes and then reword it

[3:13:50] Voice 5: this little details the the yeah so strike my strike my amendment

[3:13:55] Voice 3: and um would you like me to

[3:14:07] Voice 3: read it again we'll call the question on the amended motion i see clear's hand is up go ahead

[3:14:21] Voice 3: Claire. Hi there.

[3:14:27] Voice 6: I've just had Director Marler pop in with a potential suggestion that you

[3:14:32] Voice 6: consider having a motion just to appoint the two people that you select and then make a separate

[3:14:36] Voice 6: motion inviting RPC to the committee and maybe recommending they also appoint two people,

[3:14:42] Voice 6: something like that. But just have a

[3:14:44] Voice 6: simple motion with what you want to appoint and then

[3:14:46] Voice 6: another motion inviting them to join you in this. That's what we're

[3:14:49] Voice 5: going to do, but we have to

[3:14:52] Voice 5: defeat this

[3:14:53] Voice 3: the motion that's on the floor first okay so do you want to read it out one more time

[3:15:02] Voice 3: trustee first sure

[3:15:03] Trustee Fast: that trust programs committee invite members of the regional planning committee

[3:15:09] Trustee Fast: to consider forming a working group to review the goals and targets of the

[3:15:17] Trustee Fast: human montreal protocol and report on how islands trust could best incorporate

[3:15:23] Trustee Fast: and contribute to these okay so i'm going to call the question

[3:15:27] Voice 3: oh sorry uh steph brady you've got

[3:15:30] Voice 3: your hand up um i'm going to call the question on the floor all those in favor raise your hand

[3:15:42] Voice 3: thank you very much

[3:15:49] Voice 16: we're we're going to make a new motion right

[3:15:51] Voice 3: yes after

[3:15:53] Voice 14: this yes

[3:15:54] Voice 3: um

[3:15:56] Voice 5: so if you

[3:15:57] Voice 5: can lower your hand trusty fast

[3:15:59] Voice 3: all those any opposed please raise your hand thank you so this

[3:16:13] Voice 3: motion was defeated and now we're going to recraft it trustee Borthwick oh okay sorry

[3:16:24] Voice 16: sorry just left my hand up

[3:16:25] Voice 3: no worries so um let's go with that trust programs committee

[3:16:38] Voice 3: point no hold on requests regional planning committee to appoint two members to form a

[3:17:12] Voice 3: working group this so the same language as above as above to review the goals and targets of the

[3:17:20] Voice 3: k-montreal uh so the trust programs community request to appoint two months um from a working

[3:17:42] Voice 3: group so where it says working group can we um to join two members of trust programs committee

[3:17:52] Voice 3: i

[3:17:55] Voice 14: have a recommendation if i may please

[3:17:56] Voice 5: recommend i was

[3:17:59] Voice 14: just going to say a joint working group

[3:18:04] Voice 5: Perfect. I like that. To form a joint working group.

[3:18:07] Voice 3: Thank you very much. Perfect. Perfect.

[3:18:14] Voice 3: Okay. Thank you so much. Do I have a seconder for the motion? Trustee Borthwick? Is there

[3:18:25] Voice 3: further discussion? Trustee Allen?

[3:18:30] Trustee Allen: Okay. Yeah. Just when I was listening to Clara say

[3:18:35] Trustee Allen: it it was that the trust programs committee appoint two members and invite regional planning

[3:18:44] Trustee Allen: committee to appoint two members to form or whatever but it's it's all just words missing

[3:18:47] Trustee Allen: so don't that's all it was just it

[3:18:53] Voice 16: kind of says the same thing no worries um trustee peterson

[3:18:58] Voice 14: yeah just to trustee allen's point if we make a second motion and appoint our two members after

[3:19:03] Voice 14: we've done this motion then that's all covered yeah

[3:19:05] Voice 3: that's

[3:19:06] Voice 14: the plan any

[3:19:10] Voice 5: further discussion on

[3:19:11] Voice 3: this then

[3:19:13] Voice 5: I will call the question all those in favour of the motion on the floor please raise

[3:19:17] Voice 5: your hand

[3:19:17] Voice 3: thank you kindly if you can lower your hand and I'm just going to call is there any

[3:19:26] Voice 5: opposed not seeing any hands raised this motion is carried and I will do

[3:19:35] Voice 3: our last motion that

[3:19:41] Voice 3: and

[3:19:41] Voice 5: and this is going to be part of the the conversation so trustee fast you've already

[3:19:45] Voice 5: ready um put your hand up to be a part of this working group do we have anybody else that is

[3:19:51] Voice 5: that would be willing trustee alan thank you so much um awesome so i move that trust programs

[3:20:00] Voice 5: committee appoint trustee fast and

[3:20:04] Voice 3: trustee alan to form um a joint working group yeah

[3:20:22] Voice 3: Yeah, I was going to say that

[3:20:25] Voice 5: to represent Trust Programs Committee as part of the joint working group.

[3:20:35] Voice 5: So change form, appoint Trustee Fast and Allen to represent Trust

[3:20:45] Voice 3: Programs Committee on the joint working group with RPC, discussing the K-Montreal Protocol.

[3:21:19] Voice 3: Thank you.

[3:21:21] Voice 3: i think that covers it um

[3:21:24] Voice 5: okay do i have a seconder for the motion trustee fast okay so

[3:21:32] Voice 5: we can open this up for discussion is there any discussion

[3:21:35] Voice 3: on the um is there any discussion on

[3:21:42] Voice 3: this trustee allen i'm

[3:21:44] Trustee Allen: just hoping that yeah you you point me really quickly there so i hope i

[3:21:48] Trustee Allen: haven't stepped on anybody's toes if other people had wanted to be on this group then

[3:21:52] Trustee Allen: I beat you no I'm just kidding you win I won so I just want to make sure that it's all copacetic

[3:22:01] Trustee Allen: that's all perfect

[3:22:03] Voice 5: okay any other discussion or can I move the vote move the question okay let

[3:22:12] Voice 5: me move the question um all those in favor

[3:22:15] Voice 3: please raise your hand thank you kindly and if we can

[3:22:22] Voice 3: lower our hands if there is any opposed please raise your hand not seeing any opposed this

[3:22:34] Voice 3: is carried brilliant okay

[3:22:43] Voice 5: so i think we've got one more item on let's see if we can scooch back

[3:22:46] Voice 5: down i think there's we still have to discuss the um the location of the next meeting the in-person

[3:22:52] Voice 5: meeting um and i don't know if we've got anything else

[3:22:57] Voice 3: left on the agenda didn't we we talked about

[3:23:11] Voice 3: this already didn't we um i thought the

[3:23:18] Trustee Allen: staff member had something to say yes so we have to

[3:23:21] Voice 5: we have to go i don't know why we've gone back up to the top we need to keep going down the

[3:23:24] Voice 5: the agenda chair

[3:23:26] Voice 6: if i might this is a verbal item so the um the only thing you have to look

[3:23:31] Voice 6: at for this would be the options at the top of the agenda and i think um robert barlow was going

[3:23:38] Voice 6: to speak to in-person venue options okay um

[3:23:43] Voice 3: okay so barlow off you go uh

[3:23:49] Voice 10: just simply that the

[3:23:51] Voice 10: committee wished to look at a few options for an in-person meeting and that they're your november

[3:23:56] Voice 10: meeting

[3:23:56] Voice 8: and

[3:23:57] Voice 10: i explored a few knowing that some trustees are coming from the north with skitty

[3:24:03] Voice 10: denman and hornby somewhere from the south south bender some from salt spring and some from the far

[3:24:08] Voice 10: far east. So I thought Nanaimo would be a good place and the options that I connected with

[3:24:16] Voice 10: that looked viable were two places in Nanaimo and one in Cowichan Bay. So the first step is to,

[3:24:23] Voice 10: I've got a tentative hold on those. They hold them until some other agency wants them and then

[3:24:29] Voice 10: a decision has to be made. So ideally, if the committee can make a decision now,

[3:24:33] Voice 10: then we can move forward on booking that. And then also the committee may wish to discuss

[3:24:38] Voice 10: discuss what's the nature of that meeting is it completely in person do you want it broadcasted

[3:24:45] Voice 10: do you want it live streamed i mean do you want it both in person and live streamed as as you wish

[3:24:53] Voice 10: so the first step is do you have a preference on any of those locations yeah

[3:24:59] Voice 5: so um just to answer

[3:25:01] Voice 5: your question the purpose of this meeting was with regards to the trust policy statement coming back

[3:25:07] Voice 5: to us and to have that conversation in per in person so it'll be um it will be an open

[3:25:13] Voice 5: meeting i'm sure um so trustee peterson yeah

[3:25:20] Voice 14: thank you um first i'll just uh express my

[3:25:24] Voice 14: preference for nanaimo as uh it's highly likely that i could make nanaimo and get back home in

[3:25:33] Voice 14: the same day without spending monday tuesday wednesday away from home my special fairy

[3:25:38] Voice 14: circumstances uh secondly yes i think that the the meeting needs to be um uh we need to have

[3:25:49] Voice 14: access to streaming um that's as

[3:25:52] Voice 16: per usual

[3:25:53] Voice 14: yeah

[3:25:55] Voice 3: uh trustee bothwick um yeah i

[3:25:59] Voice 9: well i i want to

[3:26:01] Voice 9: to make sure that Tim can get home so I think Nanaimo is a good thing obviously we're we're the

[3:26:06] Voice 9: the northern faction so we're gonna pull in that direction a little bit probably um I just wanted

[3:26:12] Voice 9: to add so uh regional planning committee we just had an in-person meeting in Nanaimo um and I don't

[3:26:21] Voice 9: know if it was just the the turnaround or or as a matter of um how that came together it was not

[3:26:30] Voice 9: streamed. And that was a matter of some contention. We had a delegate who wanted to, who wasn't able

[3:26:37] Voice 9: to attend in person and their delegation was not able to take place because of that. So I know that

[3:26:43] Voice 9: there was just technical difficulties. The description that I was given at the time was this,

[3:26:48] Voice 9: that because we didn't have anybody to facilitate it, that would be challenging. And I want to just

[3:26:54] Voice 9: say, I think it's really important that we make it accessible, especially, you know, given we're

[3:26:59] Voice 9: We're going to be forming an accessibility committee, that's a focus that the province

[3:27:04] Voice 9: is having for us.

[3:27:05] Voice 9: I think it's really important to make sure that people can partake in a way that's accessible

[3:27:12] Voice 9: to them.

[3:27:12] Voice 9: And I mean, this is something that has come up before in the past when talking about in-person

[3:27:19] Voice 9: meetings is the question of, yeah, there is that environmental component too.

[3:27:22] Voice 9: So making it possible for people to attend digitally, I think is really valuable.

[3:27:27] Voice 9: Well, I personally really value being able to meet in person, but, you know, it's really important to have those options.

[3:27:34] Voice 9: So, yeah, I would strongly

[3:27:36] Voice 16: advocate for that.

[3:27:38] Voice 3: Perfect. Trustee Fast?

[3:27:41] Trustee Fast: Thanks. I think Claire can probably, she put her hand up.

[3:27:45] Trustee Fast: Anyway, I, too, would be, I'm a Northerner, and I would be coming in to Nanaimo on the ferry.

[3:27:53] Trustee Fast: and I vote for Nanaimo for convenience and also for making the meeting and getting home in one day

[3:28:00] Trustee Fast: and I think it should be open like all meetings as well as a streamable

[3:28:12] Trustee Fast: public participation citizen participation kind of meeting thank you and

[3:28:18] Voice 6: Steph Brader

[3:28:19] Voice 6: um so just wanting to respond around the live streaming recording etc that currently the

[3:28:25] Voice 6: committee isn't resourced for that so you've created a new temporary position for local

[3:28:29] Voice 6: trust committee live streaming and meeting recording etc we don't have staff resources

[3:28:35] Voice 6: at this time for council committee meetings to go outside of the victoria boardroom and and do that

[3:28:42] Voice 6: um so as we onboard this local trust committee meeting person i think we're going to be having

[3:28:48] Voice 6: having a conversation of can they stretch to also do council committees or not and if not like we

[3:28:53] Voice 6: may be coming to you and saying we just don't have you know the experience and resources on this team

[3:28:58] Voice 6: to do that for you as regional planning committee also bumped into but it's a little unknown yet

[3:29:02] Voice 6: without having that position start to know that so we'll sort of keep you informed as we move along

[3:29:08] Voice 6: I think we can talk about it again at our August meeting and see where we're at then

[3:29:12] Voice 6: but that might be something for council to consider is how do we support doing the live

[3:29:17] Voice 6: live streaming recording when we're not at a trust boardroom because there's a certain amount

[3:29:21] Voice 6: of tech that's involved in that.

[3:29:23] Voice 5: And it could also be that if the trust policy statement doesn't come

[3:29:26] Voice 5: back to us for the November meeting that this in-person meeting gets pushed. That's right so

[3:29:32] Voice 5: that's

[3:29:33] Voice 6: actually an opening effect my chair to say like things are a bit delayed I'm having you know

[3:29:36] Voice 6: I really stretched in so many different directions at once so our timelines are delayed here so

[3:29:40] Voice 6: we may have to come back to you and suggest a shift of schedule because I haven't yet got it

[3:29:45] Voice 6: off to First Nations for comment, which I had hoped to do by this point and haven't achieved

[3:29:49] Voice 6: that yet. But for now, we're still hoping to make the timelines as set out, but I'll be advising

[3:29:55] Voice 6: Executive Committee and Trust Programs Committee if they are slipping to such a point that we may

[3:29:58] Voice 6: need to shift the schedule.

[3:30:00] Voice 6: Perfect.

[3:30:01] Voice 5: So I'm also in favour of Nanaimo, but I see that there's two choices there, so I don't know if we have to make a specific choice or not.

[3:30:10] Voice 5: Trustee Allen?

[3:30:13] Trustee Allen: Yeah, I was just trying to, was the best Western George, was that where we were staying last, Trust Council?

[3:30:19] Trustee Allen: Was it? No, okay, I'm just trying to figure where that is.

[3:30:22] Voice 11: I will

[3:30:23] Trustee Allen: say Cowichan Bay is lovely, but I'm not going to vote for it because maybe we can have the housing forum there or some other thing.

[3:30:30] Trustee Allen: but uh yeah i'm i'm in favor and i'm we haven't heard from jamie i'm hoping he's okay with it too

[3:30:36] Trustee Allen: and uh yeah and i'm all it is okay

[3:30:41] Voice 5: jamie go ahead uh trustee harris

[3:30:43] Voice 13: i'm fine with that perfect

[3:30:47] Voice 5: um and then staff uh barler uh do you want to do you need us to say which one of those

[3:30:53] Voice 5: you you prefer or can we leave it to you to um book the best one it's

[3:31:00] Voice 10: fine with me if you

[3:31:02] Voice 10: I hear that you want Nanaimo, so I'll just follow up with both of them and make a judgment call on which one has the best facilities.

[3:31:11] Voice 5: Perfect. Do we need to have a motion on the floor, or are you good?

[3:31:18] Voice 10: Well, if you could just state that the committee is by general consensus wants it in Nanaimo, that would be fine.

[3:31:26] Voice 5: Brilliant, then that's what I will do.

[3:31:28] Voice 5: So I'm going to ask the question.

[3:31:30] Voice 5: if um if anyone is opposed to meeting in Nanaimo um let me know otherwise I'm going to move by

[3:31:39] Voice 5: general consent that the November 6 2023 in-person meeting be held

[3:31:44] Voice 3: in the city of Nanaimo

[3:31:50] Voice 3: perfect I don't see any hands I think we're good to go

[3:31:54] Voice 3: um

[3:31:54] Voice 5: though okay so there's no new business that was added to the agenda

[3:31:58] Voice 5: and the work program I think we've kind of touched on it lightly but we can nip back down to it and

[3:32:04] Voice 5: and just have a quick boo over it.

[3:32:10] Voice 3: Trustee Allen.

[3:32:11] Voice 3: Well,

[3:32:12] Trustee Allen: I just noticed there's one attendant

[3:32:13] Trustee Allen: and I recognize the name.

[3:32:14] Trustee Allen: I'm not sure whether they want to talk

[3:32:16] Trustee Allen: or they're just attending.

[3:32:17] Trustee Allen: What's the protocol?

[3:32:18] Trustee Allen: You put an invite to attendees or not?

[3:32:21] Voice 5: Attendees, the town hall discussion

[3:32:23] Voice 5: is at the beginning of the meeting

[3:32:25] Voice 5: and there wasn't any discussion requested at that time.

[3:32:33] Voice 5: So I can turn this back over to staff Rater

[3:32:36] Voice 5: to walk us through the Trust Programs Committee

[3:32:40] Voice 5: active projects report thank you so this

[3:32:44] Voice 6: is a report you you provide to council to advise what

[3:32:46] Voice 6: you'd like to be working on in the next current um in the next sort of quarter um i would recommend

[3:32:53] Voice 6: that you shift the order of three and two because you're going to be expending more effort on the

[3:32:57] Voice 6: stewardship education program that your policy statement can stay at the top um but really

[3:33:02] Voice 6: actually you know yeah i would just say leave policy statement on top but really your primary

[3:33:06] Voice 6: effort is going to be going into number three so you could even bump it to the top if you wish as

[3:33:10] Voice 6: an indication of where your effort is going. And then if you move down the page to the future

[3:33:16] Voice 6: projects list, I would just at this time recommend no change unless somebody wants to escalate

[3:33:21] Voice 6: something up. Given that we haven't talked about them today, that might be something for a future

[3:33:24] Voice 6: meeting for you to think about. And hopefully once we have more staff resources. So if staff

[3:33:29] Voice 6: was recommending, I'd give higher priority to the stewardship education item. I agree moving it from

[3:33:35] Voice 6: three

[3:33:35] Voice 3: to two okay so does anybody object i think she's frozen again so

[3:33:49] Voice 3: i'll speak but someone like

[3:33:50] Voice 3: to move a motion maybe and you could move that forward and i think i froze again yeah there you

[3:33:59] Voice 5: are i i i asked uh if anybody if anybody objected to swapping two and three no okay trustee peterson

[3:34:08] Voice 14: and uh just uh uh director freighter there would you would you like a motion to swap two and three

[3:34:16] Voice 14: that would be great yeah

[3:34:18] Voice 14: okay

[3:34:19] Voice 5: okay so consent i

[3:34:22] Voice 14: move that um items two and three uh be exchanged

[3:34:29] Voice 14: on our active projects report and

[3:34:38] Voice 3: seconded by trustee allen so i'll just wait for that motion

[3:34:45] Voice 3: to come on the screen perfect and i'm just going to call the question all those in favor please

[3:34:59] Voice 3: Please raise your hand.

[3:35:04] Voice 3: Thank you very much.

[3:35:06] Voice 3: Thanks.

[3:35:08] Voice 3: Sorry, my hand went away.

[3:35:10] Voice 5: Yeah, no, I think I put my hand back up again.

[3:35:14] Voice 5: There we go.

[3:35:15] Voice 5: Any opposed?

[3:35:18] Voice 5: Then this motion is carried.

[3:35:20] Voice 5: Thank you kindly.

[3:35:22] Voice 5: Trustee Peterson.

[3:35:25] Voice 14: I move that Trust Programs Committee

[3:35:28] Voice 14: request the work program be forwarded

[3:35:33] Voice 14: to Trust Council as amended.

[3:35:35] Voice 14: Thank you.

[3:35:39] Voice 3: Do I have a seconder?

[3:35:41] Voice 5: Trustee Allen? And I'm just going to call the question on this.

[3:35:46] Voice 5: All those in favor, please raise your hand. I see your hand.

[3:35:51] Voice 3: Thank you. We can lower our hands.

[3:35:56] Voice 3: Are there any opposed? Not seeing any opposed. This motion is carried. Thank you.

[3:36:04] Voice 3: it's a way to get back to the agenda um all right so i think i think we are now at the end of our

[3:36:31] Voice 5: meeting and i'd like to thank everybody for joining our next meeting is scheduled for monday

[3:36:40] Voice 5: august the 28th from 10 a.m to 3 p.m and

[3:36:47] Voice 3: i

[3:36:49] Voice 5: don't think there's any other anybody else has anything

[3:36:51] Voice 5: anything else to add or discuss at this point in that case um we

[3:36:59] Voice 3: will now adjourn no what's

[3:37:03] Voice 3: the word i'm looking for yeah we will

[3:37:05] Voice 16: no there's only a

[3:37:08] Voice 3: closed meeting so so i'm just going

[3:37:13] Voice 3: to adjourn the meeting yeah if there's

[3:37:16] Voice 5: nothing else okay thank you very much everybody everybody

[3:37:21] Voice 5: everybody

[3:37:21] Voice 3: enjoy the rest

[3:37:23] Voice 5: of the day thank you for a productive meeting thank you chair

ADOPTED 
Trust Programs Committee  
Minutes of a Regular Meeting ADOPTED 
May 15, 2023 Page 1 of 7 
 
Trust Programs Committee 
Minutes of a Regular Meeting 
 
 
Date: 
Location: 
May 15, 2023 
Electronic Meeting 
 
Members Present:  Kristina Evans, Chair/South Pender Island Trustee 
 Alex Allen, Vice-Chair/Hornby Island Trustee 
Sam Borthwick, Denman Island Trustee 
Sue Ellen Fast, Bowen Island Municipal Trustee 
Jamie Harris, Salt Spring Island Trustee 
Tim Peterson, Lasqueti Island Trustee (EC Representative) 
    Peter Luckham, Islands Trust Council Chair (Ex Officio)    
 
Staff Present: Clare Frater, Director, Trust Area Services 
 David Marlor, Director, Legislative Services 
    Gillian Nicol, Program Coordinator 
Robert Barlow, Legislative Services Clerk/Recorder 
 
Others Present: No member of the public was present 
 
1. CALL TO ORDER 
 
Chair Evans called the meeting to order at 10:00 a.m. and acknowledged that participants of the 
meeting were on the territories of many Coast Salish First Nations. 
 
2. AGENDA 
 
2.1 Review of Agenda 
 
No late item nor changes to the agenda were presented for consideration. 
 
2.2 Approval of Agenda 
 
By general consent the agenda was approved as presented. 
 
3. PUBLIC COMMENT PERIOD 
 
No member of the public was present. 
 
4. DELEGATIONS 
 
 None. 
 
 

ADOPTED 
Trust Programs Committee  
Minutes of a Regular Meeting ADOPTED 
May 15, 2023 Page 2 of 7 
 
5. CORRESPONDENCE 
 
Chair Evans indicated that an email from David Dunnison titled “Trust Program Committee - 
edits to language regarding the CDF zone” was sent to Trust Programs Committee members late 
on May 14, 2023. It was not added to the agenda as a late item and will be provided as a 
correspondence item at the next scheduled TPC meeting.  
 
Chair Evans requested staff to review the email and report on it at the next 
meeting. 
 
6. ADMINISTRATIVE COORDINATION 
 
6.1 Draft Minutes of Previous Meeting 
 
6.1.1 Trust Programs Committee (TPC) Minutes of April 3, 2023 
 
 By general consent the minutes were approved. 
 
6.2 Resolutions Without Meeting 
 
None. 
 
6.3 Follow Up Action List 
 
Director Frater spoke to the FUAL items that were in progress, noting that the staff 
positions of two policy advisors continue to be vacant which impacts Trust Area Services 
ability to respond to a number of action items. 
 
7. BUSINESS - WORK PROGRAM ITEMS 
 
7.1 Stewardship Education Program – Request for Decision (RFD) 
 
Program Coordinator Nicol presented the RFD that sought endorsement and direction 
for the Stewardship Education Program. Committee discussion included: 
 last year’s “Living in the Trust Area” mail-out provided good information but 
perhaps too much information and included some duplication and therefore a 
review of the material with intention to “streamline” in mind might be of value 
 a contractor was required to increase the accuracy of the mailing list of new 
property owners 
 possibility of approaching communities to ask for webinar topics 
 staff and contractor costs to do the mail-out may be on par but staff are unable to 
do that because of the way the data is received 
 long-term residents appreciated the material 
 possibility that the mail-out simply direct people to the website to find detailed 
information rather than directly provide the information 
 

ADOPTED 
Trust Programs Committee  
Minutes of a Regular Meeting ADOPTED 
May 15, 2023 Page 3 of 7 
 
TPC-2023-018 
It was MOVED and SECONDED, 
that Trust Programs Committee request staff to redesign the Government and 
Other Services contact sheet to have the Land Use Planning contact sheet on 
the back of it. 
CARRIED 
 
Committee discussion continued and included: 
 possibility of conducting webinars on the same topics as in previous years 
 one of the strengths of hosting a live webinar is the ability to be interactive 
 “wood stove prevention” should be “wood stove best practices” 
 the well owner education workshop could be revised and include information about 
groundwater conservation and how to interpret groundwater maps 
 
TPC-2023-019 
It was MOVED and SECONDED, 
that Trust Programs Committee request staff consider methods to solicit topics 
from Trust Area residents for further stewardship education webinars. 
CARRIED 
 
TPC-2023-020 
It was MOVED and SECONDED, 
that Trust Programs Committee endorse the Living in the Trust Area Mailing 
Program Project Charter, dated May 15, 2023. 
CARRIED 
 
TPC-2023-021 
It was MOVED and SECONDED, 
that Trust Programs Committee direct staff to develop project charters for best 
practices when using a well and saltwater intrusion and groundwater issues; and 
wildfire prevention webinars. 
CARRIED 
 
8. BUSINESS – OTHER 
  
8.1 Annual Report – Trust Programs Committee Section - RFD 
 
Director Frater presented the RFD that provided the Committee with their draft section 
of the Annual Report for review and approval. 
 
TPC-2023-022 
It was MOVED and SECONDED, 
that Trust Programs Committee approve the text attached to the 2022/23 
Annual Report – Approval of Trust Programs Committee section RFD  for 

ADOPTED 
Trust Programs Committee  
Minutes of a Regular Meeting ADOPTED 
May 15, 2023 Page 4 of 7 
 
inclusion in the 2022/23 Annual Report for approval by Trust Council and 
submission to the Minister of Municipal Affairs. 
CARRIED 
 
8.2 TPC 2024/25 Business Cases - RFD 
 
TPC-2023-023 
It was MOVED and SECONDED, 
that Trust Programs Committee request staff to draft the following fiscal year 
2024/25 business cases for consideration at the next regular business meeting: 
• Secretariat Services ($12,000) 
• Stewardship Education ($15,000). 
CARRIED 
 
8.3 Coastal Douglas-fir mentions in US National Park Service website – Briefing 
 
Director Frater presented the Briefing and expressed gratitude for support from Heather 
Klassen, Research Ecologist, BC Ministry of Forests. Committee discussion included: 
 what the percentage of forest cover might be in the Trust Area  
 value of celebrating the success that has been achieved in order to encourage 
stewardship rather than emphasizing what has not been achieved 
 whether the language on the website is misleading, doesn’t support housing for 
workers, and is driving climate alarmism 
 many other agencies (government and conservancies) are using the same words and 
phrases as found on the Islands Trust website 
 every lost piece of habitat is significant and Islands Trust needs to draw the 
attention to new residents to the value of habitat  
 desire to be cautious to proclaim that Islands Trust is doing a terrific job of preserve 
and protect mandate as that might result in less enthusiasm for action  
 staff has been using plain language in order to be accessible by the majority of 
residents; a balance between scientific and accessible language is sought in all 
website material with a commitment to correcting any inaccuracies identified 
 
8.4 Coastal Douglas-fir Biogeoclimatic Zone Language and Potential Education Session – 
Briefing 
 
Director Frater presented the Briefing that provided staff review of language about the 
Coastal Douglas-fir biogeoclimatic zone and associated ecosystems and to support a 
discussion about a training session for Trust Council. The Director indicated that staff 
continue to support the principle of using plain language in all materials so that 
statements are scientifically accurate but still readily understandable.  
 
Committee discussion included: 
 language on page 45, “CDF forests are globally rare, found primarily on BC’s south 
coast” can change to “forests within the CDF zone are rare” 
 provincial experts could address the Committee so that trustees can ask questions 

ADOPTED 
Trust Programs Committee  
Minutes of a Regular Meeting ADOPTED 
May 15, 2023 Page 5 of 7 
 
 a preference was suggested for emphasis on questions and answers rather than 
presenting information 
 
Committee recessed at 12:22 p.m. and resumed at 12:34 p.m. 
 
8.5 Advice to Trust Council on Montreal Charter on Biodiversity - Briefing 
 
Director Frater introduced the Briefing, indicating that Trust Council requested advice 
about how the Kunming-Montreal Global Biodiversity Framework impacts the work of 
the Islands Trust. Committee discussion included: 
 what the current percentages of protected land and of biodiversity for each LTA 
might be  
 it will take some time to review the extensive literature 
 only a few Canadian local governments have been involved or signed on 
 whether adopting the framework would bind Islands Trust to additional actions  
 Dr. Risa Smith of the Islands Trust Conservancy attended the Conference of the 
Parties to the Convention on Biological Diversity as a delegate and may be available 
to provide a presentation to the Committee 
 a working group could be formed to review the goals and targets of the protocol 
and might be able to  provide a map or chart of what is currently protected in the 
Trust Area, including areas protected by the Riparian Areas Regulation, 
Development Permit Areas, parks, covenants, nature reserves, etc. 
 
It was MOVED and SECONDED, 
that Trust Programs Committee invite members of Islands Trust Conservancy 
Board and Regional Planning Committee to consider forming a working group to 
review the goals and targets of the Kunming-Montreal Global Biodiversity 
Framework and report on how Islands Trust could best incorporate and 
contribute to these. 
 
TPC-2023-024 
It was MOVED and SECONDED, 
that Trust Programs Committee amend the above motion by striking the words 
“Islands Trust Conservancy Board and”. 
CARRIED 
 
The question on the motion was then called. 
 
TPC-2023-025 
It was MOVED and SECONDED, 
that Trust Programs Committee invite members of Regional Planning 
Committee to consider forming a working group to review the goals and targets 
of the Kunming-Montreal Global Biodiversity Framework and report on how 
Islands Trust could best incorporate and contribute to these. 
DEFEATED 

ADOPTED 
Trust Programs Committee  
Minutes of a Regular Meeting ADOPTED 
May 15, 2023 Page 6 of 7 
 
 
TPC-2023-026 
It was MOVED and SECONDED, 
that Trust Programs Committee request Regional Planning Committee to 
appoint two members to form a joint working group to review the goals and 
targets of the Kunming-Montreal Global Biodiversity Framework and report on 
how Islands Trust could best incorporate and contribute to these. 
CARRIED 
 
TPC-2023-027 
It was MOVED and SECONDED, 
that Trust Programs Committee appoint Trustees Fast and Allen to represent 
Trust Programs Committee on the  joint working group with the Regional 
Planning Committee discussing the Kunming-Montreal Global Biodiversity 
Framework. 
CARRIED 
 
8.6 Venue Options for the November 6, 2023 in-person meeting - Discussion 
 
Committee discussion included a preference for livestreaming and electronic 
participation by the public. Director Frater stated that staff may not be able to provide 
electronic participation as the Local Trust Committee Meeting Administrator may not be 
able to provide that service to the Trust Programs Committee. 
 
By general consent the Committee requested staff to arrange the November 6, 
2023 meeting to be in Nanaimo. 
 
9. BUSINESS – NEW 
  
None. 
 
10. WORK PROGRAM 
  
Director Frater presented the current Work Program (Active Projects and Future Projects). 
 
TPC-2023-028 
It was MOVED and SECONDED, 
that Trust Programs Committee items #2 and #3 be exchanged on the Active 
Projects report. 
CARRIED 
 
TPC-2023-029 
It was MOVED and SECONDED, 
that Trust Programs Committee request the work program be forwarded to 
Trust Council as amended. 

ADOPTED 
Trust Programs Committee  
Minutes of a Regular Meeting ADOPTED 
May 15, 2023 Page 7 of 7 
 
CARRIED 
 
11. NEXT MEETING 
 
The next scheduled meeting is Monday, August 28, 2023, from 10:00 a.m. to 3:00 p.m.  
 
12. CLOSED MEETING 
 
 The Committee did not close the meeting. 
 
13. RISE AND REPORT 
 
As the Committee did not close the meeting, there was no need for the Committee to discuss 
this option. 
 
14. ADJOURNMENT 
 
By general consent the meeting adjourned at 1:38 p.m. 
 
 
 
_________________________ 
Kristina Evans, Chair 
 
Certified Correct: 
 
 
_________________________ 
Robert Barlow, Legislative Services Clerk/Recorder