Islands Trust Council regular meeting, June 14, 2023

[0:00:01] Trustee Luckham: All right, very good. So good morning, everyone. Executive Committee staff, members of the public observing from afar.

[0:00:10] Trustee Luckham: This is the Executive Committee meeting of June the 14th. I laugh because we're into more than six months of the year now.

[0:00:21] Trustee Luckham: And a pleasure to be here in Coast Salish Territory.

[0:00:26] Trustee Luckham: My name is Peter Luckham. I'm elected on Thetis Island, which is in Penelope and Lackson Territory.

[0:00:31] Trustee Luckham: I like to reflect on the place that I live and the fact that generations of Coast Salish people have lived here for thousands of years with art, culture, practices, of which we are only beginning to fathom the beginnings of, despite having been here for a couple of hundred years.

[0:00:59] Trustee Luckham: um i was privileged to be able to attend a fire chief's convention recently my other hat one of

[0:01:07] Trustee Luckham: the topics of conversation was cultural burning and it was so informative to understand the

[0:01:14] Trustee Luckham: alternate ways of knowing and the knowledge that the knowledge keepers and elders have to this day

[0:01:20] Trustee Luckham: with respect to management of the grasslands and the forests

[0:01:25] Trustee Luckham: and the use of fire to facilitate that way of life and harvesting

[0:01:31] Trustee Luckham: and production of medicines and safety of their own communities.

[0:01:35] Trustee Luckham: And that knowledge is being embraced by the fire service

[0:01:39] Trustee Luckham: with what it calls prescribed burning.

[0:01:42] Trustee Luckham: And indeed, knowledge keepers and First Nations members,

[0:01:47] Trustee Luckham: members, chiefs of fire departments, as well as knowledge holders are participating in that,

[0:01:52] Trustee Luckham: and it's rewarding to be part of that learning. So, indeed, a pleasure and honor to be able to

[0:02:01] Trustee Luckham: live here in Coast Salish Territory. So, I'll just introduce my colleagues here. I see that

[0:02:05] Trustee Luckham: David Mott has joined us. I'll give him a minute to catch his breath, but Toby Elliott on Gabriela.

[0:02:12] Voice 5: Good

[0:02:12] Voice 6: morning, everyone. Yes, coming to you from Gabriela Islands, the name of First Nation

[0:02:17] Voice 6: territory um and yeah along with you peter i got to witness some marrying of traditional knowledge

[0:02:26] Voice 6: and science um this i think it was this past weekend gabriela oceans day was celebrated

[0:02:35] Voice 6: um with a partnership between tsunamic first nation um coast marine division and dfo

[0:02:44] Voice 6: and a number of other partners and to our understanding it's the first time that the

[0:02:51] Voice 6: nation has hosted a community event on their reserve land reserve number five which is

[0:02:59] Voice 6: really skirts Degnan Bay and goes out and it's just an incredibly rich area of sea life and

[0:03:08] Voice 6: And so they showed us some of their technology, a remote-operated robot that goes underwater.

[0:03:17] Voice 6: And they're doing work on mapping and tracking underwater life and entering into advocacy in their territorial areas and water.

[0:03:27] Voice 6: So it was such a privilege to witness the communities coming together.

[0:03:32] Voice 6: And I was just, yeah, may there be many more.

[0:03:36] Voice 6: So grateful for that opportunity.

[0:03:39] Voice 21: thank you very much tim peterson the speedy island good

[0:03:44] Voice 23: morning from ahuete in the territories of

[0:03:48] Voice 23: many coast salish uh peoples and the treaty territory of the tla'ama nation great thank

[0:03:55] Trustee Luckham: you david maude uh flying in from maude island or from maine well

[0:04:01] Voice 31: there is a mod island too but

[0:04:03] Voice 31: let's stick to maine island yes we we made it despite the the work of bc ferries and the

[0:04:09] Voice 31: and the Ministry of Highways and the City of Victoria

[0:04:11] Trustee Maude: who seem to conspire to make sure

[0:04:13] Trustee Maude: that I'm late to get to these meetings,

[0:04:15] Trustee Maude: but I'm pleased to be here representing

[0:04:17] Trustee Maude: the many WSATIC people from Main Island.

[0:04:22] Trustee Maude: And thank you very much,

[0:04:24] Trustee Maude: and it will be an enjoyable day, I'm sure.

[0:04:26] Trustee Luckham: Great, thank you.

[0:04:27] Trustee Luckham: And we're being joined from afar today

[0:04:32] Trustee Luckham: by Ross Hotsenpiller, who's attending a conference today.

[0:04:34] Trustee Luckham: I'm just gonna speak to our schedule here

[0:04:36] Trustee Luckham: with respect to that.

[0:04:37] Trustee Luckham: Good morning, Ross.

[0:04:38] Trustee Luckham: morning and also on the line here we have david maude uh director of legislative services

[0:04:45] Trustee Luckham: in the victoria office uh good

[0:04:50] Voice 30: morning everybody coming to you from the government territory

[0:04:54] Trustee Luckham: great thank you and stefan sir mac uh also joining us today regional planning manager

[0:05:01] Voice 26: good morning good

[0:05:04] Trustee Luckham: morning and uh just having a quick peek in my participants list here i don't

[0:05:09] Trustee Luckham: I don't think I see anybody else online at the moment.

[0:05:11] Trustee Luckham: Director Frader will be joining us a little later, and perhaps some other staff will be

[0:05:15] Trustee Luckham: joining us later.

[0:05:16] Trustee Luckham: But of course, it goes without saying, Lori Foster, who's looking after our technology

[0:05:20] Trustee Luckham: and our minutes and our agenda package, amazing work.

[0:05:23] Trustee Luckham: Thank you very much for all that you do.

[0:05:25] Trustee Luckham: So as we go into adopting the agenda session and calling to order, we do have an agenda

[0:05:32] Trustee Luckham: before us.

[0:05:33] Trustee Luckham: I would like to be able to rejig this agenda in order to meet the needs and the opportunity for staff to participate fully in the conference that they're at today.

[0:05:45] Trustee Luckham: I've suggested that in conversation with Russ that we dedicate two hours to the important items that staff,

[0:05:53] Trustee Luckham: staff, Ross particularly, needs to be engaged in the work today.

[0:05:59] Trustee Luckham: And that Director Frater is going to join us when she comes out of an important session

[0:06:03] Trustee Luckham: that she's already in this morning.

[0:06:06] Trustee Luckham: There is an in-camera portion that needs to be included in that portion of the agenda

[0:06:13] Trustee Luckham: while the CAO and Director Frater are here.

[0:06:15] Trustee Luckham: And my suggestion is that we start the in-camera at 10 o'clock sharp.

[0:06:20] Trustee Luckham: And I'm intending to, for the most part, pass over some of the more administrative aspects and the bylaw approval here today, which is fairly straightforward, and focus on the Trust Council meeting preparation and the materials that are there.

[0:06:39] Trustee Luckham: And just ask everybody to be succinct.

[0:06:43] Trustee Luckham: And of course, you know, particularly on the trust meeting, trust council meeting preparation, our role here today is to ensure that the information is complete, and that there's sufficient information for trustees to make decisions on RFDs, and there's sufficient clarity and information on briefings that also allows the council to understand what is going on and being reported out.

[0:07:12] Trustee Luckham: and um you know as you know i have a methodology of going through a section at a time

[0:07:17] Trustee Luckham: and advancing those items to council and i'll follow that practice and then once we've gotten

[0:07:23] Trustee Luckham: through the meeting council preparation um and the in-camera session uh there may be uh perhaps some

[0:07:31] Trustee Luckham: other uh priority issues that need to be discussed at that time um but otherwise we'll just proceed

[0:07:37] Trustee Luckham: through the rest of the materials at a more leisurely pace let's say is that all right

[0:07:41] Trustee Luckham: with my vice chairs okay super thank you so then uh i'll just ask if uh so call the meeting to order

[0:07:49] Trustee Luckham: and with the respect to approving the agenda are there any additional aid item late items other

[0:07:54] Trustee Luckham: than the debt the items that are in the addendum today and i see tim peterson your hands up

[0:08:01] Voice 23: uh yeah we got a um an email from mari wellman at salt spring solutions and if we could put that

[0:08:09] Voice 23: under correspondence template five or so that'd be great it came on monday

[0:08:14] Voice 23: i can send it out again if

[0:08:16] Voice 23: you need yeah

[0:08:18] Trustee Luckham: i don't recall seeing that which is interesting and so um is it of an urgent nature

[0:08:25] Trustee Luckham: that needs to be decided uh prior to our next uh it's

[0:08:29] Voice 23: another it's another request to uh to to have

[0:08:33] Voice 23: the correspondence put on the june council agenda okay

[0:08:40] Trustee Luckham: yes

[0:08:41] Voice 23: and the bread i'm

[0:08:43] Trustee Luckham: not gonna spend too

[0:08:44] Trustee Luckham: much time on it and just otherwise just say okay we'll add maria wellman you know it's a real

[0:08:51] Trustee Luckham: compromise we've learned um recently through chair training not to compromise our agendas

[0:08:56] Trustee Luckham: and late items are late items and um monday is late friday is the deadline for this package

[0:09:03] Trustee Luckham: Granted, some other items have popped up in the short term.

[0:09:07] Trustee Luckham: So I'm going to ask Executive Committee, shall we add the Wellman item to correspondence today?

[0:09:17] Trustee Luckham: Silence isn't getting me anywhere.

[0:09:19] Trustee Luckham: Okay, so I've got a thumbs up.

[0:09:21] Trustee Luckham: It's not just myself and Tim.

[0:09:24] Trustee Luckham: That's what I'm looking for.

[0:09:25] Trustee Luckham: So under correspondence, we'll add Wellman at 10.4.

[0:09:32] Trustee Luckham: 4. it's important that we get this sooner than later especially for Council meetings 10.4 Wellman

[0:09:43] Trustee Luckham: Salt Springs Solutions okay thank you anything else for today and please do circulate it again

[0:09:49] Trustee Luckham: uh Tim just to make sure yeah I just

[0:09:52] Trustee Luckham: resented to EC excellent thank you so then I am going to then

[0:09:56] Trustee Luckham: adopt the agenda um as amended by general consent and um as I indicated earlier I'm going to advance

[0:10:03] Trustee Luckham: advance through the agenda, not in the order in which it's presented, but we will come back and

[0:10:08] Trustee Luckham: make sure that we pick up the items that I've passed over and appreciate any help that you

[0:10:13] Trustee Luckham: might provide if I've obviously omitted something. So I'm going to go to the follow-up action

[0:10:20] Trustee Luckham: section of the agenda, specifically item 5.1. And actually, rather than doing the roundtable

[0:10:27] Trustee Luckham: table that I normally do is just ask, I do want to recognize the CAO if he has any additional

[0:10:36] Trustee Luckham: remarks at this time with respect to the organization that we might miss or not included in the

[0:10:42] Trustee Luckham: follow-up action list. Otherwise, I'm just going to ask if there are any questions about

[0:10:46] Trustee Luckham: any item on the follow-up action list. CAO, do you have anything additional?

[0:10:50] Voice 16: Thanks, Mr. Chair. Great to be with you this morning, Executive Committee. I point

[0:10:55] Voice 16: Much of this material has advanced.

[0:10:58] Voice 16: It says in progress, but it's not completed until you've seen it.

[0:11:02] Voice 16: A number of these things are going on your Trust Council agenda package, in your package.

[0:11:07] Voice 16: Item five, you'll want to note, and that is that somewhere between now and September,

[0:11:14] Voice 16: I've done this informally, told the ministry that they can anticipate a version two of the letter that was sent to Minister Kang.

[0:11:23] Voice 16: But you'll see that this is some work.

[0:11:25] Voice 16: that needs to be done for September Trust Council where they will reconsider or consider

[0:11:32] Voice 16: the nature of that letter, either to send it full stop again, amend it in some way

[0:11:38] Voice 16: as they advance this request. This has also gone to the Governance Committee,

[0:11:42] Voice 16: they have not really taken it up fundamentally. And of course, you'll see there's some correspondence

[0:11:49] Voice 16: respondents from a trustee at the end of the package today that speaks to this. So I point

[0:11:55] Voice 16: you to that. Otherwise, I'd respond to questions. Okay. Any questions

[0:12:00] Trustee Luckham: up for the CAO this morning

[0:12:02] Trustee Luckham: on the follow-up action list? No? Okay. Excellent work, Russ. Any questions for any

[0:12:09] Trustee Luckham: other members of the senior staff that would normally be addressed on the follow-up action

[0:12:14] Trustee Luckham: much no okay perfect so then i'm going to tick that one off and come back to the other items

[0:12:22] Trustee Luckham: um after we've advanced through some of the other business so indeed i'm going to go all the way

[0:12:27] Trustee Luckham: through now to section seven trust council meeting preparation um this is a real a bit of a mind

[0:12:35] Trustee Luckham: twister this time around there's so many pieces to this puzzle and the order of the trust council

[0:12:42] Trustee Luckham: Council meeting itself and the agenda varies a little bit from the materials which are more

[0:12:46] Trustee Luckham: sequential in our package here today to approve so obviously the the two primary items here are

[0:12:53] Trustee Luckham: the three-day schedule and the draft agenda cover um for the meeting and perhaps I'll just turn to

[0:13:00] Trustee Luckham: the CEO Hudson pillars my practice just to summarize um um what is ahead of us here we've

[0:13:07] Trustee Luckham: obviously seen this a couple of times and this would now be the final version it is so uh this

[0:13:13] Voice 16: is refined and i think at this point the lens you're looking at is is where are um you know

[0:13:20] Voice 16: crunch points are challenging times where um there might be some overlap or something runs over and

[0:13:27] Voice 16: how would we respond um really you can see the theme here is substantially the first time trust

[0:13:33] Voice 16: Council is going to have some collective discussions around the future and their

[0:13:37] Voice 16: perceptions of the trust through the SWOT analysis. We've extended that time period

[0:13:41] Voice 16: since you've last seen this. It's now from 8.30 to 11.30. So it's longer. You'll see that in your

[0:13:49] Voice 16: report, there's some more detail around the SWOT and we can discuss that later. And of course,

[0:13:54] Voice 16: the reconciliation discussions with the ministry. So Wednesday's a big day. There is the possible,

[0:14:00] Voice 16: and there's some reporting around strategic planning I hope is clear to trustees one is

[0:14:07] Voice 16: an overview then there's the SWAT and then there's the discussion of how we're advancing

[0:14:12] Voice 16: the strategic plan so that's reporting here so those are sprinkled throughout this day

[0:14:16] Voice 16: I think that indeed the mid-Wednesday there may be some decisions in terms of extending

[0:14:22] Voice 16: the strategic planning session if it's really rolling Chair Luckman would want to be aware of

[0:14:27] Voice 16: that um the good news is that from a trust area services planning services um administrative

[0:14:33] Voice 16: perspective june is you know there's ongoing work of course all the time but there's not heavy

[0:14:38] Voice 16: reporting out to trust council in those three areas so i think you've got some flexibility

[0:14:44] Voice 16: um otherwise um new business um is at 10 30 on the thursday and of course you have a

[0:14:52] Voice 16: some a slightly smaller delegations um public comment period 1 30 to 2 30 it's about an hour

[0:14:59] Voice 16: because it's an on-island session uh you've seen it a few times i think it's in relatively good

[0:15:04] Voice 16: health um so if you wanted to change something uh let us know now okay

[0:15:10] Trustee Luckham: great so uh notwithstanding

[0:15:14] Trustee Luckham: the content of um the three days and the quarterly meeting agenda um

[0:15:21] Trustee Luckham: which we'll be reviewing individually a little bit shortly here.

[0:15:27] Trustee Luckham: Is there anything with respect to the quarterly meeting or to the three-day schedule

[0:15:31] Trustee Luckham: and the quarterly meeting agenda that you think needs some alteration or some clarity?

[0:15:38] Trustee Luckham: So, Tim Peterson, I'll go to you, and then Toby Elliott.

[0:15:42] Voice 23: Yeah, I just wanted to report back that I did send some emails out to trustees who aren't on committees

[0:15:49] Voice 23: committees to request expressions of interest for the Accessibility Committee.

[0:15:54] Voice 23: So we might want to have a space for that.

[0:15:57] Voice 23: I did get a couple of positive responses, so that's good news.

[0:16:01] Voice 23: And the only other thing I wanted to bring up was that

[0:16:05] Voice 23: in the in the delegation section, it right now on the agenda, it looks like

[0:16:12] Voice 23: the briefing on the disposition of delegations that I sent in is a

[0:16:16] Voice 23: delegation and of course it's it's not a delegation just the way it looks on the agenda at this moment

[0:16:23] Trustee Luckham: well that's great thank you for that tim i was wondering about that because it does

[0:16:28] Trustee Luckham: uh it is in the delegation seconds and does appear to be a delegation from uh trustee um peterson

[0:16:36] Trustee Luckham: and i'm just hunting for that now it should just be a new business yeah so uh lori let's

[0:16:42] Trustee Luckham: uh make sure that that is the case i can't see that at the moment um is that all right lori

[0:16:50] Trustee Luckham: yes

[0:16:51] Voice 24: thank you thank

[0:16:52] Trustee Luckham: you very much um anything uh further toby elliott oh

[0:16:58] Voice 6: thank you chair

[0:16:59] Voice 6: um there's two items and they're both relating to uh sort of the territorial acknowledgement

[0:17:09] Voice 6: I'm wondering if we can put change the change the title there from land acknowledgement to welcome to the territory, and it's elder Geraldine Manson will be doing the welcome for us Lori I don't know I actually didn't get a response back

[0:17:31] Voice 6: from my email may 27th um so perhaps this got lost in the flurry of agenda package preparation

[0:17:38] Voice 6: um but i had also confirmed that um elder geraldine can

[0:17:47] Voice 6: host a talk at the village of the ancestors of the gabriella museum as an alternative to the

[0:17:54] Voice 6: C2C, so we have two options potentially. C2C Threads is the clothing textile recycling piece

[0:18:05] Voice 6: and I had explored the possibility of there's a new exhibit with petroglyph replicas at the village

[0:18:13] Voice 6: of at the Gabriela Museum and so

[0:18:19] Voice 7: I don't know if that got... Well

[0:18:23] Trustee Luckham: I don't know that that's

[0:18:24] Trustee Luckham: contemplated at this time but ceo hudson pillar you have something to add there so your hand up

[0:18:29] Trustee Luckham: yeah

[0:18:30] Voice 16: so we've been working fairly hard on developing this agenda at this time

[0:18:36] Voice 16: um a late developing alternative when we've got carpooling arranged and a whole bunch of things

[0:18:42] Voice 16: is maybe it'll work out but that would be a substantial change on the on the approval

[0:18:50] Voice 16: day of the agenda right here. Maybe

[0:18:53] Voice 16: Laurie wants to weigh in on a contemplated

[0:18:59] Voice 16: reorganization of the

[0:19:02] Voice 16: break for lunch on the field trip.

[0:19:07] Voice 28: Yes, thank you, Executive

[0:19:09] Voice 28: Committee. I'm aware of the secondary

[0:19:13] Voice 28: option or the other option to go to the museum, and Toby

[0:19:17] Voice 28: has set up with Elder Manson. I just haven't put

[0:19:21] Voice 28: out the survey to find out the interest yet of where people want to go during the carpooling

[0:19:26] Voice 28: and i believe that the two could be um orchestrated quite well either both or one or the

[0:19:34] Voice 28: other because they're only expected to be about 15 minutes and picking up a lunch along the way or

[0:19:40] Voice 28: the option to just stay at the haven and not go that's so that's the um that's what the survey

[0:19:46] Voice 28: was going to say okay

[0:19:48] Voice 6: thank you I wasn't sure I didn't get a response from that email and I

[0:19:53] Voice 6: should have followed up with you I apologize and

[0:19:56] Voice 28: I'm still weaving those threads together

[0:19:57] Voice 28: c2c threads as well um to bring that all to fruition I think there's going to be that and

[0:20:03] Voice 28: I also need to pull trustees on the carpooling thing yes we are allowed to carpool I checked

[0:20:09] Voice 28: with um director mobs about that and insurance she can weigh in more on that if there's any um

[0:20:14] Voice 28: for the questions but after today's meeting that's the intention okay but

[0:20:20] Voice 16: we are approving this

[0:20:22] Voice 16: right now so um if there's an alternative thing it should be demonstrated here because i think

[0:20:30] Voice 16: ec is approving this to go forward um so i'm

[0:20:36] Voice 16: not aware of the alternative well

[0:20:38] Voice 6: i had been

[0:20:39] Voice 6: working on this for a month and have followed and have confirmation that she can be there

[0:20:44] Voice 6: and so I it's just gotten missed in the administration so I apologize no no there's

[0:20:52] Voice 14: no need for that I'm just trying to okay

[0:20:54] Trustee Luckham: so why don't we just call this session community

[0:20:57] Trustee Luckham: engagement and leave off the specifics and Lori is going to sort that piece out in terms of what

[0:21:05] Trustee Luckham: will actually happen does that sound like a reasonable thing right it you know it's just

[0:21:11] Trustee Luckham: on the schedule um and then on the agenda um on wednesday um that is listed as uh

[0:21:23] Trustee Luckham: yeah so it's c2c thread so perhaps it should be something else like community

[0:21:31] Trustee Luckham: field trip isn't that field trip that'd be good yeah thank you i think that's what it says on

[0:21:36] Trustee Luckham: the schedule it doesn't say that actually but that's a good thing for it to say oh it does

[0:21:43] Trustee Luckham: say field trip yeah so but then it lists it so maybe just uh leave that out is that okay lori

[0:21:48] Trustee Luckham: can you pull that off absolutely okay great and

[0:21:51] Voice 6: i've seen on other agendas um the the name of

[0:21:55] Voice 6: the person who is offering the territorial acknowledgement so i just wonder if we could add

[0:22:02] Voice 6: um elder geraldine manson to that bullet if it's not too long

[0:22:08] Trustee Luckham: i'm sure that that is possible

[0:22:10] Trustee Luckham: I just would make a remark with respect to, you know, these agendas are kind of a template-ish, right?

[0:22:18] Trustee Luckham: And land acknowledgement, I think, is where we've ended up being because it's, I personally think, and I've been advised this, that it is presumptuous of us to assume that we're going to have a First Nations welcoming onto their territory.

[0:22:34] Trustee Luckham: It's up to them to welcome us if they wish.

[0:22:36] Trustee Luckham: wish. And so that's why we landed on calling this a land acknowledgement. And if we have a guest

[0:22:41] Trustee Luckham: speaker and they welcome us into the territory, then that's a wonderful thing. But it's a

[0:22:47] Trustee Luckham: presumption that we would be welcomed. And that isn't necessarily the case, although it's always

[0:22:53] Trustee Luckham: been the case.

[0:22:55] Voice 5: Sure. Well, I'll look forward to learning more on that. Thanks. Yeah. It's

[0:22:59] Trustee Luckham: something that's evolving and we may get different advice as we move forward. But I am conscious of

[0:23:05] Trustee Luckham: that so then therefore if i think uh if there's nothing further with the three-day schedule

[0:23:12] Trustee Luckham: and the quarterly agenda uh as a separate item there uh 7.12 we will um i'm going to be so bold

[0:23:22] Trustee Luckham: as to say that item 7.11 7.12 be forwarded to council as amended by general consent okay awesome

[0:23:32] Trustee Luckham: awesome thank you for that uh so I'm just gonna uh CEO uh I'm just gonna continue through this

[0:23:41] Trustee Luckham: um assuming that it'll all fall into place sure so 7.13 is the Trust Council special electronic

[0:23:50] Trustee Luckham: draft meeting minutes obviously this is an item for uh Trust Council to determine whether or not

[0:23:55] Trustee Luckham: it reflects the meeting uh uh that happened and I'll just ask vice chairs if there's anything

[0:24:01] Trustee Luckham: anything glaring that appears to be wrong that we shouldn't forward this to Council so I'm not

[0:24:08] Trustee Luckham: seeing anything flagged there so 7.1.3 Lori please forward this to Council as presented so I'm

[0:24:17] Trustee Luckham: probably going to go through these uh the rest of the section seven here asking the CAO particularly

[0:24:25] Trustee Luckham: particularly item 7.14 through 7.12 um I'm just going to seek your assistance and which items do

[0:24:36] Trustee Luckham: you think that should be tabled as a for discussion here and then I'll ask the vice chairs the same

[0:24:42] Trustee Luckham: thing uh

[0:24:44] Voice 12: sir I think you should speak about five eight yes nine yes that's

[0:24:51] Trustee Luckham: what I've done okay five

[0:24:52] Trustee Luckham: eight and nine uh vice chair so that is there anything else in there 7.14 through 7.12

[0:24:58] Trustee Luckham: that you wish to have some clarity or questions or discussion about no excellent okay then so then

[0:25:08] Trustee Luckham: uh let's go to 7.1.5 the trust council follow-up action list on page 51 laurie you're way ahead of

[0:25:16] Trustee Luckham: me thank you that's excellent and uh cao well just

[0:25:22] Voice 16: like you previously had a um a mildly outdated

[0:25:26] Voice 16: fuel which we've actually caught up a bit trust council itself if you sit and look at this which

[0:25:32] Voice 16: they will be doing and you are responsible for helping facilitate the completion of these items

[0:25:37] Voice 16: they've got some stuff on here that needs some consideration um and i think that can naturally

[0:25:46] Voice 16: be borne out in the conversation um i'll talk about item one um public engagement trust council

[0:25:54] Voice 16: item two is just it's not really an actionable thing in terms of a project um so i think at

[0:26:03] Voice 16: some point maybe in the september meeting we would go through and address just like we have with ec

[0:26:09] Voice 16: trust council's fuel a bit so i expect anticipate some questions coming up in june

[0:26:13] Voice 16: around some of it. So I'm just putting that to you and letting you be aware of that as you read

[0:26:19] Voice 16: through. All

[0:26:21] Trustee Luckham: right. Thank you. Any questions for the CEO on that item? All right. Thank you very

[0:26:28] Trustee Luckham: much, CEO. So 7.1.8, the SWAT and strategic planning session outlined on page 66. Over to

[0:26:35] Trustee Luckham: you again, CEO.

[0:26:37] Voice 16: Okay. So this is a significant piece of the Trust Council session. We all know

[0:26:41] Voice 16: where it's where it's coming from it's it's preparing us for some corporate planning adoption

[0:26:45] Voice 16: at the islands trust you had a condensed version of this at your last meeting for consideration and

[0:26:50] Voice 16: you asked for a bit more robust uh explanation of a swat and the development of some programming at

[0:26:58] Voice 16: the end um so that we can get a richer analysis um i brought together the uh because it's the

[0:27:06] Voice 16: the FPC subgroupers, the ones who really thought we should move forward with the SWAT now,

[0:27:12] Voice 16: I brought them together and they reflected on it a little bit. So this is where we're at.

[0:27:16] Voice 16: My question to you is, is this coherent and does it make sense to you? And of course,

[0:27:23] Voice 16: as EC members, you'll be supporting us through this three-hour or two- or three-hour process

[0:27:30] Voice 16: process as we try and refine some of this work in three hours to get 26 people to to get there

[0:27:37] Voice 16: it's going to be a challenge but i think it's worth it um it might run over a little bit but

[0:27:42] Voice 16: this will be really the first time people get a chance to really um share with others their view

[0:27:47] Voice 16: of the trust and its future and its challenges and so forth so is there any um there's a general

[0:27:53] Voice 16: question to you do you understand what's being presented on these three pages and does it make

[0:27:57] Voice 16: sense right

[0:27:59] Trustee Luckham: so thank you ceo i see something's up there from toby elliott and so indeed we did ask

[0:28:05] Trustee Luckham: for some uh tweaking and adjustment here and that's been done and uh it sounds it looks to

[0:28:10] Trustee Luckham: me like everybody's satisfied with the outcome here so well done ceo hudson pillar excellent

[0:28:15] Trustee Luckham: okay okay so then the next item associated with that is 7.1.9 on page 70 extension of the

[0:28:22] Trustee Luckham: strategic plan and consideration of new strategic planning projects um you know i just note that

[0:28:30] Trustee Luckham: there's two most two recommendations associated with that uh one extending the plan and one

[0:28:36] Trustee Luckham: whether or not there's any new projects and um um over to ucao do you have anything else to add

[0:28:45] Trustee Luckham: to that one i do hopefully

[0:28:47] Voice 16: this report is clear i've bounced back and forth on how to approach

[0:28:50] Voice 16: this. Throughout this Trust Council agenda, you'll see that it's not a tension, but yes,

[0:28:57] Voice 16: we're working in corporate planning, but what are we doing in the meantime? And a month, six weeks

[0:29:03] Voice 16: ago, I was the view that we just put forward five or six projects and Trust Council discusses those

[0:29:08] Voice 16: and agrees, and that's what moves into the budget cycle. But on reflection, I think we would then

[0:29:15] Voice 16: lose some important projects that are already in the strategic plan for want of just being

[0:29:22] Voice 16: focused. So I think the best move until we have a new corporate plan is the extension of the

[0:29:27] Voice 16: current one. That then allows all our council committees over the next three months to six

[0:29:31] Voice 16: months to budget appropriately. And if there's projects the trust council doesn't want to carry

[0:29:35] Voice 16: on with, then they can be halted or they can be augmented by funding, as opposed to having a

[0:29:43] Voice 16: triage of item by item by item for a trust council that really hasn't done visioning and isn't

[0:29:50] Voice 16: prepared to take on a full strategic planning slate. Does that make sense?

[0:29:54] Voice 16: That makes a tremendous

[0:29:56] Trustee Luckham: amount of sense and indeed what you're able to

[0:30:00] Trustee Luckham: say in a verbal presentation is often so for everybody is different than what you can put

[0:30:06] Trustee Luckham: in print. So I'm assuming that you will make an introduction similar to what you've just said

[0:30:11] Trustee Luckham: on this request for decision.

[0:30:13] Voice 16: I will. But of course, we cannot feather the discretion of

[0:30:16] Voice 16: trustees or trust counsel. That's why there's item two. Yeah. So there might be anything that

[0:30:22] Voice 16: someone wants to get on the table and they want to advance. It's timely. It requires it and needs

[0:30:28] Voice 16: get into the business cycle so that's why we're not presuming anything of trust council so it's

[0:30:33] Voice 16: extension of the strategic plan and i just hope that this writing um i did do an overview of five

[0:30:39] Voice 16: or six of the top projects that are underway that are currently in the strategic plan and made a

[0:30:44] Voice 16: little hint about a couple others um the 50th anniversary of the islands trust is coming up

[0:30:48] Voice 16: in june there should probably be some discussion on what that means to the organization and maybe

[0:30:54] Voice 16: enhancing some housing stuff so there we have it sir the uh the intent the strategic plan that you

[0:30:59] Voice 16: see attached as appendix one is up to date so that's the status of the various projects um

[0:31:07] Voice 16: at this time

[0:31:08] Trustee Luckham: excellent um i'm just con uh thinking out loud and it's always a continuous evolution

[0:31:14] Trustee Luckham: here um is that the contrary also exists right where uh council may decide that there's items

[0:31:22] Trustee Luckham: on the strategic plan that we should not proceed further yes and so that would be this would there

[0:31:29] Trustee Luckham: would be an opportunity here if that was the case for the that kind of discussion as well

[0:31:36] Voice 16: absolutely absolutely it's just where does the framework for having that discussion without

[0:31:40] Voice 16: trying to do a full strategic strategic planning session in an hour right um keep in mind at our

[0:31:47] Voice 16: last trust council by now we had a whole strategic plan discussed all the issues we had the projects

[0:31:54] Voice 16: associated with them we're not in that place right now um so this this i hope just gets us into the

[0:32:02] Voice 16: moving forward into the upcoming season okay uh elia i

[0:32:07] Voice 6: think this is excellent um it's funny

[0:32:10] Voice 6: because when I first joined council, I thought, you know, why not continue with the work on the

[0:32:18] Voice 6: current strategic plan, at least for another year to try to conclude some of these projects. It

[0:32:22] Voice 6: seemed like the previous trust council had thought through a lot of the work that we wanted to

[0:32:30] Voice 6: undertake. And this is a good, it's almost like a vector or a filter to see what the new trustees

[0:32:37] Voice 6: want to focus on and what where they see value and where they might like you say choose to leave

[0:32:44] Voice 6: something off so um i totally support this approach i think it's a really great idea and

[0:32:49] Voice 6: thank you for your your thought and the way that you frame this ceo okay

[0:32:54] Voice 16: thanks so chair luckham

[0:32:56] Voice 16: this this could be a big one so yeah i'm just saying on the agenda it could either be yeah

[0:33:04] Voice 16: yeah, sounds like a good idea. It's the middle way. Or it could be, hey, turn to page 68. We're

[0:33:10] Voice 16: going to get into this. So I think we just have to be prepared for that eventuality.

[0:33:16] Trustee Luckham: And we do have a fair amount of time allocated to undertake. So I think we're in good shape.

[0:33:22] Trustee Luckham: And if we need to expand or contract accordingly, we will. Okay. So then that's the three items that

[0:33:30] Trustee Luckham: identified that we need to have a conversation about in section seven so unless there's anything

[0:33:36] Trustee Luckham: further in section seven i'm going to uh uh suggest by general consent that items 7.14

[0:33:45] Trustee Luckham: through 7.1.12 be forwarded to council as presented all right awesome i'll mark those off

[0:33:58] Trustee Luckham: okay so this then brings us to section 7.2 and uh there's only two items here planning services

[0:34:06] Trustee Luckham: director report and regional planning committee work program report and uh the director of uh

[0:34:12] Trustee Luckham: regional planning services are you going to take the lead well i'll just ask you if this you wish

[0:34:18] Trustee Luckham: to speak to either of the two items in the section for your department in

[0:34:25] Voice 27: the interest of time i

[0:34:25] Voice 27: I think the reports speak for themselves, and I'd be happy to answer any questions.

[0:34:29] Voice 27: It's just a status update.

[0:34:31] Trustee Luckham: Awesome.

[0:34:32] Trustee Luckham: Thank you very much for that.

[0:34:34] Trustee Luckham: So, Vice Chair, do you have any questions for the Director with respect to the two items in his area?

[0:34:42] Trustee Luckham: Look at that.

[0:34:43] Trustee Luckham: Everybody is happy with your material.

[0:34:46] Trustee Luckham: So, thank you very much, Stefan.

[0:34:48] Voice 25: Thank you, Mr. Chair.

[0:34:49] Trustee Luckham: Your work, and I'll, by general consent, advance 7.2.1 and 7.2.2 to Council as presented.

[0:35:00] Trustee Luckham: So we're going to go to Section 7.3, Administrative Services, and CEO, do we have Director Mobs with us at this time, or are you going to carry this one?

[0:35:10] Trustee Luckham: I'm Director Mobs for today.

[0:35:13] Trustee Luckham: All right. So do you wish to speak to any one of those three items that's in there?

[0:35:18] Voice 16: The only thing I would say is that receipt of the financial results is an important thing for Trust Council to consider at the end of it, at this point in the business cycle.

[0:35:31] Voice 16: So the statement of financial position, it won't be extensive, but it does provide an indication of how we're doing the work we're doing.

[0:35:40] Voice 16: And so Julia will do that.

[0:35:41] Voice 16: and then of course she'll update to we're moving into the audit cycle and the audits anticipated to

[0:35:47] Voice 16: be undertaken in september i don't know whether we will have an update from the mia analysis

[0:35:55] Voice 16: um if we do i would get julia to provide it but it is looking pretty good so that's the

[0:36:01] Voice 16: municipal insurance agency um discussions

[0:36:04] Voice 21: yeah

[0:36:06] Voice 16: so it's it's taken some time but hopefully that uh

[0:36:10] Voice 16: uh that investment time will pay off I think that's it sir okay

[0:36:15] Trustee Luckham: I'm very excited that we've

[0:36:17] Trustee Luckham: gotten to a warm and fuzzy place associated with the MIA that has indeed been a long time in in

[0:36:23] Trustee Luckham: the works and um hopefully Council agrees that is something we should pursue and I presume at

[0:36:30] Trustee Luckham: some point Council will assist us in that decision making rather than it being administrative yeah

[0:36:37] Trustee Luckham: yeah yeah i'll contemplate that yeah yeah so seven point three point one two and three uh

[0:36:43] Trustee Luckham: vice chairs do you have any questions with respect to any of those or need for clarity okay then so

[0:36:50] Trustee Luckham: that's ready for council so then items uh lori 7.3.1 through 7.3.3 forward to council as presented

[0:37:00] Trustee Luckham: so um don't think uh director freighter has joined us yet and so perhaps i'll hold off on that

[0:37:09] Trustee Luckham: section to provide her that opportunity to speak to those do you think that's appropriate ceo you

[0:37:15] Trustee Luckham: know i

[0:37:15] Voice 16: think this is pretty straightforward to mr chair um the annual report you've seen before

[0:37:22] Voice 16: it's now filled out i think the trust trustees if uh as they will they will look at the census

[0:37:28] Voice 16: infographics there is a story to be told in reading those infographics so I

[0:37:32] Voice 16: think that's gonna be welcome material and it's not if there's some of it is

[0:37:37] Voice 16: counterintuitive so I think it's actually helpful that it's going to be

[0:37:41] Voice 16: we're gonna be doing our SWOT analysis getting this information at the same

[0:37:44] Voice 16: time and we've got the Conservancy report so I don't think she would bring

[0:37:49] Voice 16: much more than that yeah and she will join us later on today I'm low to haul

[0:37:54] Voice 16: her out of session unless you had a very penetrating question for for this

[0:37:57] Voice 16: session no

[0:37:58] Trustee Luckham: all right so let's just see then um um if the vice chairs agree with us here that um that

[0:38:05] Trustee Luckham: this is satisfactory in and provide some significant information for council to to review

[0:38:13] Trustee Luckham: um on items 7.4.1 through 7.4.5 uh vice chairs any clarity that is necessary there

[0:38:21] Trustee Luckham: no it looks like we're all in agreement so that's wonderful doing very well here this morning

[0:38:26] Trustee Luckham: I

[0:38:26] Voice 6: would express thanks to Director Freider because I believe she initiated, had to get the sense, requested the census data in early and to get these infographics. So I think that was a great initiative. It's going to be very helpful.

[0:38:43] Trustee Luckham: Agreed completely on top of everything else that's going on in the Trust Area Services.

[0:38:48] Trustee Luckham: services so uh and the annual report is always a lot of work so 7.4.1 through 7.4.5

[0:38:58] Trustee Luckham: forwarded by general consent to council

[0:38:59] Voice 16: now chair luckham yes sir once a year i get to say this

[0:39:04] Voice 16: oh i don't think we should continue doing the annual report the way we do it

[0:39:10] Voice 16: and that is with every single entity approving every word of the document and it's in policy

[0:39:21] Voice 16: every ltc gets a copy and approves it all committees get a copy and approve it

[0:39:27] Voice 16: of their section of their section so think of the administrivia associated huge with that there's

[0:39:37] Voice 16: There's 18 different approvals for one document and the backing and forthing.

[0:39:44] Voice 16: So I think this coming year, we've got to, I just want to make a note.

[0:39:49] Voice 16: Let's reflect on how other organizations do their annual reporting and see whether we can make this efficient because it's a great document, but rarely, it just does not deserve this much administrative industry.

[0:40:04] Voice 16: Food for thought.

[0:40:07] Trustee Luckham: yeah it i tend to agree it would be better if the voice was that of the council more broadly

[0:40:13] Trustee Luckham: but certainly no other organization has uh 13 autonomous local governments under their umbrella

[0:40:20] Trustee Luckham: so i would look forward to that conversation so thank you for that um we'll say however that the

[0:40:26] Trustee Luckham: annual report is an important document that is our opportunity to speak to our successes and

[0:40:31] Trustee Luckham: our challenges um and present that to the minister as any other uh shareholders i'd like to think

[0:40:38] Trustee Luckham: so it's an important document but um understand completely what you're saying there so

[0:40:44] Voice 6: i may just could we if this is in policy is it something that we could add to the list of

[0:40:51] Voice 6: policies that director marler is looking at absolutely

[0:40:55] Trustee Luckham: yeah so let's address that when we

[0:40:57] Trustee Luckham: come back into our executive committee business um a little later in the agenda is that right

[0:41:06] Trustee Luckham: okay so then i'm going to then take it by general consent if i didn't do that already

[0:41:10] Trustee Luckham: that item 7.4.1 through 7.4.5 be forwarded to council as presented and that's great you know

[0:41:19] Trustee Luckham: this we've seen the a lot of this already uh at previous meetings so it certainly makes it easier

[0:41:24] Trustee Luckham: you to advance these items to counsel at this point, and appreciate your advanced work in

[0:41:31] Trustee Luckham: reading through all these materials. So this brings us to 7.5, Trustee Summary Reports,

[0:41:38] Trustee Luckham: and actually I forgot to mention this when we were looking at the agenda. It does strike me

[0:41:44] Trustee Luckham: that all of these items, 7.5.1 through 7.5.6, could be general consent agenda items. We would

[0:41:58] Trustee Luckham: just receive them for information unless somebody wanted to speak to them. Does anybody have any

[0:42:02] Trustee Luckham: concerns with doing that? And Lori, are there any concerns you have with respect to changing

[0:42:08] Trustee Luckham: the agenda to reflect that those trustee summary reports be received as consent agenda items?

[0:42:17] Trustee Luckham: That'll maybe buy us a little bit of time.

[0:42:20] Trustee Luckham: And I'm so pleased that so many have contributed to this.

[0:42:24] Trustee Luckham: This is where we need to be, is making this easier to disseminate the information.

[0:42:30] Voice 6: And Chair,

[0:42:31] Voice 6: if I may apologize for the length of my notes.

[0:42:34] Voice 6: They weren't really reports.

[0:42:36] Voice 6: I will get better at this, but it was a scramble to pull this together.

[0:42:41] Voice 6: But I am not used to writing reports, so I apologize to all of Council for my notes.

[0:42:47] Voice 6: uh

[0:42:47] Trustee Luckham: no apology is necessary the detail um you're not uh saying anything in there that we wouldn't

[0:42:53] Trustee Luckham: want to hear so i appreciate the detail actually so thank you um but certainly concise is a good

[0:43:00] Trustee Luckham: idea um so if there's any uh comments of remarks with respect to the details varying although

[0:43:09] Trustee Luckham: obviously they're not our work they're trustees works and so therefore i will advance the item

[0:43:15] Trustee Luckham: 7.5.1 through 7.5.6 as consent agenda items to be added to the council agenda by general consent.

[0:43:29] Trustee Luckham: Now we rejigged this agenda here at 7.6. The 7.6.1 is actually a new business item

[0:43:39] Trustee Luckham: um that we will add um where is that now well that's at 7.7 i'm going to make it 7.7

[0:43:51] Trustee Luckham: uh 5.5 unless you have some concerns about the order there uh by chair peterson no

[0:44:00] Trustee Luckham: okay so we'll move that one 7.6.1 to 7.7.5 do you copy that uh lori

[0:44:08] Trustee Luckham: thank you and then uh we have two uh delegations uh islands forest stewards regarding governance

[0:44:16] Trustee Luckham: and forests um it looks like we've received all of the materials for that and we also have the cape

[0:44:22] Trustee Luckham: roger curtis no camping petition i'm not sure that we actually had the petition in the agenda package

[0:44:28] Trustee Luckham: and that was one of the requests um so um laurie you uh just turned to you do you want to speak to

[0:44:34] Trustee Luckham: the delegations, have they fulfilled all the requirements?

[0:44:37] Voice 28: Yes, with regards to 763K, Roger Curtis, the writer,

[0:44:43] Voice 28: is speaking to some bylaws that will be coming your way.

[0:44:46] Voice 28: And so I'm not sure if you wish this to be forwarded to Trust Council

[0:44:50] Voice 28: or if you wish to have this be an item on your next executive committee meeting

[0:44:54] Voice 28: as a delegation.

[0:44:57] Voice 28: The petition was just a bullet, just numbers with the names beside them.

[0:45:03] Voice 28: She didn't present an actual signature petition because it was conducted online, but has verified that there are over 1,400 signatures in bulleted names that I did not include here.

[0:45:17] Voice 28: Right.

[0:45:18] Trustee Luckham: Thank you, Laurie. And Laurie, you've flagged for me the question that was in my mind is, of course, delegations to council are intended to speak to trust-wide issues, broad issues, not individual local trust committee concerns and or municipality concerns.

[0:45:41] Trustee Luckham: concerns. And indeed, when bylaws come forward, they are considered by executive committee with

[0:45:46] Trustee Luckham: respect to the policy statement. This appears to be much more specific about potentially,

[0:45:54] Trustee Luckham: you know, asking council to reflect on intervening in that other autonomous government's ability to

[0:46:04] Trustee Luckham: craft their own bylaws. And I would certainly appreciate some advice perhaps from Director

[0:46:09] Trustee Luckham: Director Marler on that second delegation, is that fit in with the context of delegations to

[0:46:20] Trustee Luckham: council or vice chairs, if you have any thoughts associated with that?

[0:46:28] Voice 30: Yeah, if I may. No, I think

[0:46:30] Voice 30: you're right. The, you know, the delegations in your bylaw is supposed to be to things that trust

[0:46:37] Voice 30: council has jurisdiction over. So in this case, the bylaw will come to executive, I guess,

[0:46:44] Voice 30: or approval, it's an LCP amendment. And if the executive decides, you know, against it,

[0:46:51] Voice 30: Boeing could go to council for consideration. So council could potentially get involved,

[0:46:58] Voice 30: but it wouldn't be directly involved. So it's kind of a difficult one, I guess. I'd say that's in a

[0:47:05] Voice 30: a bit of a gray area as to whether you would consider this uh business of council or not

[0:47:12] Voice 30: i'm not sure if that's helpful yeah

[0:47:15] Trustee Luckham: well it is helpful because it is a gray area although i'm

[0:47:18] Trustee Luckham: inclined to think that it is not this necessarily the business of council and that a delegation to

[0:47:26] Trustee Luckham: executive committee would be more appropriate because that's the opportunity for us to say

[0:47:32] Trustee Luckham: with an autonomous government here, and correct me if I'm wrong, that the OCP that you're bringing

[0:47:38] Trustee Luckham: before us is not in alignment with the policy statement. And that isn't a decision that at

[0:47:44] Trustee Luckham: this point, unless it is a protest, that council makes.

[0:47:49] Voice 30: Yeah, I'd agree with the chair on that,

[0:47:52] Voice 30: that the executive would definitely be a much more appropriate place for this delegation.

[0:47:58] Trustee Luckham: So, Vice Chairs, do you have any thoughts here? And I see Vice Chair Elliott's hand up.

[0:48:01] Trustee Luckham: i

[0:48:02] Voice 6: would just tend to agree because i'm i'm not eager to set precedence of bringing local ltc or

[0:48:09] Voice 6: bim issues to trust council it's pretty overloaded as it is so um yeah i'm wondering if we can

[0:48:17] Voice 6: redirect this to consider ec's meeting

[0:48:20] Trustee Luckham: let's uh redirect it i think any concerns with that so um

[0:48:27] Trustee Luckham: I'm just hesitating because I'm wondering whether this should be a motion or I could just do this

[0:48:36] Trustee Luckham: by general consent. I'm going to just by general consent acknowledge that and ask staff to

[0:48:45] Trustee Luckham: redirect this request, advise the delegate that executive committee believes that this should be

[0:48:53] Trustee Luckham: redirected to executive committee as a delegation for consideration. And let's just do that by

[0:49:00] Trustee Luckham: general consent is that all right i see vice chair peterson hands up yes everybody's nodding in

[0:49:05] Trustee Luckham: favor all right so then that concludes that so with that said are there any concerns about 7.6.2

[0:49:12] Trustee Luckham: it does seem uh that meets the criteria of being a broader uh trust-wide interest um

[0:49:19] Trustee Luckham: uh vice chair peterson uh

[0:49:22] Voice 23: sorry mr chair i was just perusing the addendum and uh and there was

[0:49:28] Voice 23: an item there that should have gone under the trustee summary reports so

[0:49:36] Voice 23: maybe we want to take a moment put that in there the shellfish aquaculture

[0:49:40] Voice 23: management Advisory Committee piece thank

[0:49:44] Trustee Luckham: you for catching that Tim I don't

[0:49:50] Trustee Luckham: some point yeah okay seven point five point seven so thank you so let's just

[0:49:54] Trustee Luckham: conclude this section here delegations so it seems a little uh less structured um so we're content

[0:50:05] Trustee Luckham: with advancing the delegation request for the islands for stewards um to council as presented

[0:50:11] Trustee Luckham: all right so then let it be so um so thank you tim indeed in the addendum at 7.5.7 shellfish

[0:50:20] Trustee Luckham: agricultural management advisory committee uh summary report to be added to the summary reports

[0:50:25] Trustee Luckham: in the consent agenda items are there any concerns about advancing that as presented

[0:50:32] Trustee Luckham: all right so then let's advance 7.5.7 lori thank you um so 7.7 now brings us to new uh business

[0:50:46] Trustee Luckham: business items and that's correct and so the new business items that we have in front of us um uh

[0:50:57] Trustee Luckham: trustee Gavro has had this in place for some time I think we got a notice of motion earlier and that

[0:51:03] Trustee Luckham: is now here um three sort of last minute items and trustee Boland that have come through I'm

[0:51:11] Trustee Luckham: working with staff to get those on and indeed they are here. And then 7.75 is the item that we

[0:51:21] Trustee Luckham: moved from 7.6.1 from Vice Chair Peterson with respect to disposition of delegations.

[0:51:30] Trustee Luckham: Is there any conversation on any of these items?

[0:51:35] Voice 16: Well, Mr. Chair. Yes, sir. Go ahead.

[0:51:38] Voice 16: So you'll see these, we're getting used to this with the new trust council. If you read these, they're all in a slightly different state.

[0:51:45] Voice 16: You know, Trustee Gavro got one in, staff had time to provide some commentary as trustees think about what to do next.

[0:51:57] Voice 16: that trustee Boland had three or well I think she had more than that but we've got to boil down to

[0:52:03] Voice 16: three different requests and you'll see the ones we got and we got her to get it into this format

[0:52:10] Voice 16: but for some of them we simply haven't had time to analyze or provide real comment moving forward

[0:52:18] Voice 16: the challenge here would be trust council says yes just go do it and you're you're not informed

[0:52:24] Voice 16: informed as to what might be the outcome um this is to say this is all about trustee boland but

[0:52:29] Voice 16: i'm just saying we have to to get ordered decision making we have to get our things in a sequence and

[0:52:37] Voice 16: in reasonably good time and in the last two days it's hard to analyze five different rfds

[0:52:45] Voice 16: for what may or may not occur um that being said looking forward to uh just seeing how these play

[0:52:53] Voice 16: Yeah.

[0:52:57] Trustee Luckham: Thank you, CAO. So reflecting on what you're saying there, indeed, unless it's an urgent matter, there's not really a necessity for something to come late in the process.

[0:53:11] Trustee Luckham: If it's a matter which requires some thoughtful consideration to develop, that they should come much earlier in the process, essentially what you're saying.

[0:53:20] Trustee Luckham: And so perhaps, again, this is some policy adjustment that requires some guidance for council when they are having some of these deep thoughts about improving the way that we do our work.

[0:53:37] Trustee Luckham: Because, indeed, these are things which we should consider, but there does need to be some thought going into it.

[0:53:45] Trustee Luckham: We'll get better at this.

[0:53:47] Trustee Luckham: Yeah, so I appreciate that.

[0:53:49] Trustee Luckham: So I think these, the four, the five that are here, well, four, the many of us have one through four are sufficient to at least get the ball rolling and council can determine if there needs to be more thought to go into it before it.

[0:54:06] Trustee Luckham: We might want to seek options from staff rather than providing specific direction. But we'll see how that unfolds. Is that all right, CEO?

[0:54:14] Trustee Luckham: yeah

[0:54:15] Voice 16: i will point out that the last one is and this is uh from trustee boland to say

[0:54:21] Voice 16: requesting a discussion so she's requesting on the june trust council meeting time to discuss

[0:54:29] Voice 16: that matter which is part of your agenda development consideration um so that's seven

[0:54:36] Voice 16: four seven seven four and that is the letter to the minister minister kane right which is a work

[0:54:44] Voice 16: in progress right already I just want to be aware that that's a request for time

[0:54:49] Voice 16: it's not a request for a decision necessarily but free from for your

[0:54:54] Voice 16: auspices it's she wants to have a very brief discussion with trust counsel on

[0:54:59] Voice 21: that topic that's all yeah okay

[0:55:10] Trustee Luckham: I'm having trouble with the distinction she

[0:55:15] Trustee Luckham: feels that count doesn't need there needs to be discussion at Council with

[0:55:19] Trustee Luckham: respect to this um item which we are advancing and expect to have advanced by the september agenda

[0:55:26] Trustee Luckham: yeah

[0:55:27] Voice 20: okay

[0:55:30] Trustee Luckham: um so i see some hands up here i thought i saw vice chair elliott's hand up but maybe it

[0:55:36] Trustee Luckham: got answered in the meantime

[0:55:37] Voice 6: i do but i i'm pondering um mr peterson

[0:55:40] Trustee Luckham: vice chair peterson

[0:55:42] Trustee Luckham: on the um on the new business items 7.1 through 7.5 yeah

[0:55:50] Voice 23: uh just reflecting on what the CAO was

[0:55:52] Voice 23: saying and um and bringing uh of course it's not that we want to fetter uh trustees bringing RFDs

[0:56:02] Voice 23: but the that concept of um is there sufficient time for staff to give trust counsel you know

[0:56:12] Voice 23: some good advice on on an rfd especially if it requires resourcing etc etc uh that's the exact

[0:56:19] Voice 23: reason why uh my little piece on disposition of delegations was set up not as an rfd because i

[0:56:27] Voice 23: don't think we're there and i didn't want to put i don't want to put staff in a position of either

[0:56:32] Voice 23: you know saying we can't tell you what the implications are you know so maybe that's just

[0:56:38] Voice 23: something that we can uh talk to our fellow trustees about and sort of get that thinking going

[0:56:44] Voice 23: that you know jumping right into an rfd unless it's unless there's some urgency on there maybe

[0:56:51] Voice 23: discussion is the place to start so just my thoughts on that mr

[0:56:56] Voice 16: chair yes please i think

[0:56:59] Voice 16: this is a fantastic topic and i don't know whether it needs to be mined right now but

[0:57:04] Voice 16: But ever since I've been at the trust, this is an unusual process where a trustee sends an idea in, kind of gets the staff to work on it to make it saleable in the voice of the trustee, but may or may not analyze it.

[0:57:23] Voice 16: Because the assumption then becomes, if a trustee comes up with an idea and staff do four hours working on some idea that's not going to fly at trust counsel, we've used a whole bunch of resources.

[0:57:35] Voice 16: on idea that's not supported yet so i think it's okay to have like a non-rfd you know if you want

[0:57:44] Voice 16: to go all the way to an rfd that's fine but if there's a history at the trust of them the trust

[0:57:49] Voice 16: council saying okay great idea let's investigate that by getting some reporting on it and instead

[0:57:54] Voice 16: of saying let's adopt it that would allow for trustees to float an idea have a discussion

[0:58:02] Voice 16: session without a whole bunch of analysis by staff so it's freeing and then developing you know

[0:58:08] Voice 16: convincing everybody yes this is a good idea we should advance and then we go you know it's worth

[0:58:13] Voice 16: us dedicating money to figuring out whether we want to go farther or not that's the dance we're

[0:58:18] Voice 16: in and we haven't got the rhythm um yet so yeah i'm empathetic to the trust the new trustees coming

[0:58:28] Voice 16: me and trying to figure out how to get their stuff in place. But there we go. I don't want

[0:58:34] Voice 16: to take up, I'm actually going to stop talking now. Thank you.

[0:58:39] Trustee Luckham: Well, you're right. It is a dance

[0:58:41] Trustee Luckham: and that's what we've got to figure out who's left, what is going forward. Vice Chair Elliott.

[0:58:50] Voice 6: That's exactly what I was going to bring up is how do we consider important cross-organizational

[0:59:02] Voice 6: changes, you know, with implications in which we do need staff input and we do need some analysis

[0:59:07] Voice 6: without having to go get that analysis. And I think without trying to speak for Trustee Boland,

[0:59:14] Voice 6: she is quite sharp on the point that we need to track all of the hours that we're asking staff

[0:59:23] Voice 6: to put towards a particular request or a project. So is there another format that's not a

[0:59:29] Voice 6: a request for decision but here's an idea does it have merit fellow counselors or trustees sorry

[0:59:36] Voice 6: and um and then we get some staff analysis on it because these two gave me some honestly some

[0:59:43] Voice 6: sense of discomfort i see the merits in it i really get that that we need to see information

[0:59:49] Voice 6: presented in a different way but we absolutely need to know the implications and what's it going

[0:59:54] Voice 6: going to cost and who's going to do it. So is there a committee that could undertake?

[1:00:00] Voice 6: this is this can we ask the governance committee I don't know it's like how do we do the work

[1:00:06] Voice 6: and she's asking some very good questions with these RFDs but I don't want to go down a rabbit

[1:00:14] Voice 6: hole at trust council and see us debating the merits of something we don't fully understand

[1:00:21] Voice 6: so I have some cautions about these but I do see what she's asking and I think it's important I

[1:00:26] Voice 7: I just don't know how to advance it.

[1:00:31] Voice 21: Yeah, thank you for that, Trustee Elliott.

[1:00:35] Trustee Luckham: You know, I think that you've got some really great questions in there, particularly about

[1:00:40] Trustee Luckham: who I think that part of this is who's going to benefit from this additional work that

[1:00:45] Trustee Luckham: we're potentially asking staff to do.

[1:00:47] Trustee Luckham: Because I do recall over the years that there's been reports that have been created and they've

[1:00:52] Trustee Luckham: been created for some time and who knows where they came from.

[1:00:55] Trustee Luckham: And then somebody asked the questions, why are you creating this report that nobody uses?

[1:01:00] Trustee Luckham: Um, and so, uh, we need to know what the benefit is versus the amount of energy and effort that's

[1:01:07] Trustee Luckham: necessary to put into things. And, um, and, uh, that includes the discussions as the CAOs happen

[1:01:15] Trustee Luckham: when you, somebody has an idea, how do we get that discussed and get it advanced? You know,

[1:01:20] Trustee Luckham: I would say, and I'm going off track here, I'm sorry. One of the reasons for in-person meetings

[1:01:26] Trustee Luckham: it's because you've got an idea you shop it on the floor outside of the council meeting and

[1:01:32] Trustee Luckham: determine whether or not it's got any interest from trustees and then a number of trustees get

[1:01:37] Trustee Luckham: together and make a proposal that comes forward and so that to some extent need to get needs to

[1:01:42] Trustee Luckham: get developed in a non-administrative way in order to determine whether or not it's something that

[1:01:51] Trustee Luckham: that has interest more broadly.

[1:01:55] Trustee Luckham: Anyway, nonetheless, we've got four items here,

[1:01:58] Trustee Luckham: 7.1 through 7.4, which I think are flushed out enough,

[1:02:04] Trustee Luckham: three of them anyway, it's flushed out enough

[1:02:06] Trustee Luckham: for council to run with.

[1:02:09] Trustee Luckham: 7.4 is of a discussion item

[1:02:13] Trustee Luckham: and 7.75 is also a discussion item.

[1:02:15] Trustee Luckham: And so this becomes a question on our agenda,

[1:02:20] Trustee Luckham: is where do we place these discussion items and presently I'm not mistaken they are in that section

[1:02:37] Trustee Luckham: quarterly meeting I'm just looking here to determine where oh here they are they're under

[1:02:44] Trustee Luckham: new business in section 18 and at this present moment we have two items listed where obviously

[1:02:51] Trustee Luckham: Obviously, we have four or five items.

[1:02:54] Trustee Luckham: So, Vice Chairs, do you want all of these, including the item of 7.75, the discussion item from Trustee Peterson, added to the new business?

[1:03:04] Trustee Luckham: So they would go in as RFDs and perhaps briefing or discussion item is the way they need to be titled, the other ones.

[1:03:13] Trustee Luckham: Honestly,

[1:03:14] Voice 6: I think it's going to – sorry, Trustee Peterson, you had your hand up.

[1:03:17] Voice 6: well

[1:03:20] Voice 23: the the only issue i have um is i'd really like to have the uh the the briefing discussion

[1:03:27] Voice 23: on disposition of delegations before we do disposition of delegations uh just the whole

[1:03:35] Voice 23: point is that we create some thought about how we go about that well

[1:03:40] Trustee Luckham: and it'd be

[1:03:41] Voice 23: great if we got to

[1:03:42] Voice 23: do that before we did it well

[1:03:43] Trustee Luckham: indeed that's what i'm proposing on a new business at 18.x and then

[1:03:49] Trustee Luckham: disposition and delegations follows that oh

[1:03:52] Voice 23: okay because i was looking at the uh

[1:03:55] Voice 23: the schedule from the addendum and and it's actually reversed in that so ah

[1:04:02] Trustee Luckham: okay so i'm not

[1:04:04] Trustee Luckham: up to speed on that uh yeah

[1:04:08] Voice 23: page five of the addendum posts disposition and correspondence

[1:04:13] Voice 23: just before new

[1:04:14] Voice 21: business so i i haven't got access to that lori can you help us which is

[1:04:25] Voice 21: screen it's

[1:04:26] Trustee Luckham: up on the screen yeah oh that's

[1:04:29] Voice 19: the old it's okay

[1:04:30] Trustee Luckham: but that's the old one that's on

[1:04:32] Trustee Luckham: the screen that's not the one that's in the addendum oh no that's the September meeting

[1:04:37] Trustee Luckham: that's in the addendum Tim yeah not the not the June

[1:04:42] Voice 21: meeting right

[1:04:44] Trustee Luckham: but my apologies okay that's

[1:04:48] Trustee Luckham: good so we are in order and so I think that that is uh satisfactory and in fact maybe that

[1:04:55] Trustee Luckham: That item of yours, 7.75, actually should go as an item under disposition of delegations

[1:05:03] Trustee Luckham: and just plunk that right where it belongs.

[1:05:07] Voice 21: Any concerns with that, Vice Chair Elliott?

[1:05:11] Voice 3: No, I wanted to speak to something else.

[1:05:14] Voice 16: Mr. Chair, I don't think you should do that.

[1:05:16] Voice 16: Okay.

[1:05:17] Voice 16: I respectfully think it should be a new business item as any other one would be.

[1:05:24] Trustee Luckham: Okay.

[1:05:25] Trustee Luckham: Okay, so then if we go then to Section 18 of the agenda, we have these items which are before us now, three RFDs and two discussion items.

[1:05:37] Trustee Luckham: Are we satisfied to advance those as new business items to Council?

[1:05:43] Voice 6: I am not, sir.

[1:05:44] Voice 6: Okay, then

[1:05:45] Voice 6: let's hear what you think.

[1:05:46] Trustee Luckham: I

[1:05:47] Voice 6: honestly think we should request that Trustee Boland either submit these to the Governance Committee to run through their matrix or work with staff in a process to bring these back at a future time for consideration.

[1:06:03] Voice 6: Because it's important work, but they're not ready for a decision of council.

[1:06:09] Voice 6: And we're going to spend a lot of time debating something that we don't know enough about.

[1:06:17] Voice 6: It's going to have organizational impacts.

[1:06:20] Voice 6: So I don't feel comfortable advancing these.

[1:06:23] Voice 6: If she wants to submit them as a briefing and say, I'd like to do some work on this, where do you think this should go?

[1:06:30] Voice 6: Well, I guess that's a request for decision.

[1:06:31] Voice 6: decision but um yeah i

[1:06:34] Voice 6: don't know i i don't feel comfortable with these two items so i'm

[1:06:39] Voice 6: i'm struggling right

[1:06:41] Trustee Luckham: i do think that your suggestion they go to the governance committee

[1:06:44] Trustee Luckham: is probably a reasonable thought ceo hodgson well

[1:06:49] Voice 16: i think we're caught here until we

[1:06:52] Voice 16: collectively acknowledge there's some challenges with the system trustee boland wrote these in a

[1:06:58] Voice 16: we've asked her to put them into rfd form because we had no other option available other than

[1:07:05] Voice 16: a very casual note so she's responding to the organization's request to get it into an rfd

[1:07:12] Voice 16: type form to be fair to her and she did that in fairly short shrift her her or anyone else's

[1:07:20] Voice 16: original request for sort of just email requests i'd like to talk about this or i'd like to move

[1:07:25] Voice 16: this forward the other element is that any trustee at new business can put their hand up and say i've

[1:07:31] Voice 16: got new business i'd like to discuss and just put it on the table and as long as um it gets

[1:07:38] Voice 16: um either the chair accepts it or it's put to trust council for approval to discuss it

[1:07:42] Voice 16: away we go so this is better than that um and i think that trust council will find its wisdom

[1:07:52] Voice 16: some of these things would take a lot of work and some probably aren't less so so I feel we're in

[1:07:59] Voice 16: this in-between place and I offer that we can certainly accommodate this and this discussion

[1:08:05] Voice 16: from an administrative perspective as

[1:08:08] Voice 15: it goes forward so I just want to make that

[1:08:11] Voice 15: yeah understood

[1:08:14] Trustee Luckham: with respect to trustee or vice chair Elliott's concerns there indeed council

[1:08:21] Trustee Luckham: Council good and you could advance that Council that these these simply be forwarded to governance committee for consideration.

[1:08:30] Trustee Luckham: I'm more inclined to do that than ask staff to spend energy and time and money on something that may simply not fly, whereas the governance committee could certainly weigh in as to whether or not the there's merit in advancing this and

[1:08:45] Trustee Luckham: believes that council would support spending staff resources on developing it further i would think

[1:08:56] Trustee Luckham: there's a thumbs up so then therefore then those items should go all those items should be

[1:09:04] Trustee Luckham: added to new business under section 18 of council's agenda and so it looks like we've

[1:09:12] Trustee Luckham: got consensus there okay so i apologize we're 11 minutes after 10 i said we were going to go

[1:09:19] Trustee Luckham: to in camera at 10. um i think that we're probably in a position to do that at this time um and then

[1:09:29] Trustee Luckham: um is director fader with us uh

[1:09:33] Voice 16: no but i could if you want to take your traditional five minute

[1:09:36] Voice 16: break i could uh i could text her what a brilliant

[1:09:39] Trustee Luckham: idea let's take

[1:09:40] Trustee Luckham: five minutes we'll come back

[1:09:42] Trustee Luckham: at let's say 1017 and we will go in camera and we'll be as expedient as we

[1:09:50] Trustee Luckham: can and then we'll return to the public meeting and finish off what business we

[1:09:53] Trustee Luckham: need to with the CAO and then we'll go back and revisit the items that we've

[1:09:58] Trustee Luckham: passed over and pick up other new business items moving forward is that

[1:10:04] Trustee Luckham: alright everybody alright so this we can recess and come back at 1017 thank you

[1:10:09] Voice 21: Thank you, Sue.

[1:14:36] Voice 21: Hi, can you hear me okay?

[1:15:27] Voice 21: You on your phone, Claire?

[1:15:28] Voice 21: No, there you are.

[1:15:33] Voice 21: I'm on my laptop,

[1:15:34] Voice 33: but realized I've left my headphones in the car,

[1:15:36] Voice 33: so we'll just have to make do.

[1:15:38] Voice 33: I'm tucked away in what was a very quiet corner,

[1:15:40] Voice 33: and now it's a little bit less quiet.

[1:15:42] Voice 33: It's

[1:15:42] Voice 16: bloated, yeah.

[1:15:44] Voice 33: Hopefully it's all right.

[1:15:47] Voice 16: No, we're just gonna move into in-camera.

[1:15:50] Voice 21: Yeah.

[1:15:50] Voice 16: And committee just wanted your insight

[1:15:55] Voice 16: into

[1:15:55] Voice 21: a couple of those pieces.

[1:16:00] Voice 21: whenever i'm in one of these hotel rooms i end up having coffee mate and

[1:16:19] Voice 15: it reminds me of

[1:16:20] Voice 15: working in a mill do

[1:16:24] Voice 6: you know what i just had because i've run out of coffee

[1:16:27] Voice 6: like korean three and one oh nice

[1:16:31] Voice 6: thing with sugar i drink

[1:16:33] Voice 8: black coffee it's horrifying

[1:16:37] Voice 2: but you have two of those and it's hard to get back i

[1:16:41] Voice 8: know i know i'm vibrating with

[1:16:44] Voice 8: too much recording

[1:16:45] Voice 21: and live streaming okay sorry about that where did the sea where did the chair

[1:18:16] Voice 21: go director

[1:18:17] Trustee Luckham: frederick thank you very much for joining us today sorry to drag you away from

[1:18:21] Trustee Luckham: what i'm sure is uh interesting and

[1:18:25] Voice 21: important work um let us get a motion to go on camera it's on the

[1:18:31] Voice 21: screen i move that the meeting

[1:18:35] Trustee Maude: closed the public accepted sections 91 i of the community charter

[1:18:40] Trustee Maude: in order to consider a matter related to receipt of advice

[1:18:43] that is subject to solicitor client privilege

[1:18:46] and

[1:18:46] Trustee Maude: let the staff attend the meeting.

[1:18:49] Trustee Luckham: All right.

[1:18:51] Trustee Luckham: So it's moved to have a seconder.

[1:18:52] Trustee Luckham: Trustee Elliott, thank you.

[1:18:53] Trustee Luckham: Call for the vote.

[1:18:55] Trustee Luckham: All those in favor?

[1:18:57] Trustee Luckham: So the meeting is closed,

[1:18:59] Trustee Luckham: and we'll just wait for the recording.

[1:19:02] Voice 16: Cheers.

[1:19:03] Voice 16: And if something comes up, just email me,

[1:19:05] Voice 16: and I can jump back on the call

[1:19:07] Voice 16: as I'm over at the Convention Center.

[1:19:09] Voice 16: Cheers.

[1:19:09] Voice 16: Okay.

[1:19:09] Trustee Luckham: We'll let Lori look after that.

[1:19:11] Trustee Luckham: Yeah.

[1:19:12] Trustee Luckham: so welcome back members of the public we've just had an in-camera session nothing to report from

[1:19:19] Trustee Luckham: that session other than advancing materials for an in-camera session for trust council to consider

[1:19:26] Trustee Luckham: and so this will return us to our main agenda where we have approved all the materials to go

[1:19:35] Trustee Luckham: to council. I think we'll continue on here for perhaps another hour or so and perhaps

[1:19:42] Trustee Luckham: have a scheduled break or determine whether or not we can conclude the meeting in a timely

[1:19:47] Trustee Luckham: fashion. There are some correspondence items to forward to council as well. Not sure how

[1:19:57] Trustee Luckham: we'll handle those here, but we'll just to handle those in the correspondence section

[1:20:03] Trustee Luckham: of the normal meeting i think um so before i go to executive committee projects um i think it would

[1:20:11] Trustee Luckham: be wise and i'll take advice from the vice chairs it to rewind to go back to the beginning of the

[1:20:17] Trustee Luckham: meeting to pick up the items that we skipped over at the beginning is that all right and that that's

[1:20:23] Trustee Luckham: my systematic way of making sure that i don't uh miss anything so let us just rewind then uh which

[1:20:31] Trustee Luckham: you actually is nicely rising report decisions from the previously closed meetings um we just

[1:20:36] Trustee Luckham: had one and there's nothing of significance to report um this brings us to item 4.1 which is

[1:20:42] Trustee Luckham: the may 24th executive committee draft meeting minutes are there any uh changes to those minutes

[1:20:50] Trustee Luckham: nope then i'll take it that the may 24th uh executive committee meeting minutes

[1:20:58] Trustee Luckham: be adopted as presented thank you very much laurie so um we've got now uh 5.2 local trust

[1:21:07] Trustee Luckham: committee chair updates um i'll just go around and ask vice chairs if you have anything to report

[1:21:14] Trustee Luckham: um from your ltcs um and on my screen i'll recognize uh chair peterson then uh vice chair

[1:21:23] Trustee Luckham: mod and vice chair elliott myself uh

[1:21:30] Voice 23: thank you chair um not much to report uh have uh friday

[1:21:36] Voice 23: we'll be having an electronic meeting for hornby which is uh uh in view of the busy

[1:21:43] Voice 23: ferry season there on hornby uh trying to avoid that which is at the request of the local trustees

[1:21:50] Voice 23: there on Hornby, and then next week I'll be off to Galliano and Salt Spring for my monthly LTC

[1:21:58] Voice 23: jaunt there, and I may have something to report after those meetings, but not anything new since

[1:22:06] Voice 23: our last meeting. Thank you.

[1:22:08] Trustee Luckham: Tim, Vice Chair Maude.

[1:22:11] Trustee Maude: Thank you, Chair. We've had local trust

[1:22:15] meeting some um north pender saturn and denman since we last met um nothing significant out of

[1:22:25] north pender um uh saturn the the ongoing concern about the tree cutting that was taking place by

[1:22:33] highways um is again on the radar and i believe they're looking forward to to having a meeting

[1:22:40] with the ministry of transport representatives um it's the community's quite concerned about that

[1:22:47] um denman um planner chadwick um presented a phenomenal report on housing

[1:22:54] um and the road forward that was a lot of work um compressing decades of information

[1:23:04] Trustee Maude: information that was well received by the community, but part of the Devon process is

[1:23:13] working with the community to explain that it is a process. At points, they would like

[1:23:20] to see some immediate results.

[1:23:24] Trustee Maude: I don't want to talk down and say educate, but Planet Chattel

[1:23:31] was working quite hard to explain that you know we have to do a b and c in order to get d um and

[1:23:38] i think the community at times is struggling with that but she

[1:23:42] Trustee Maude: her her good work is informing the

[1:23:44] Trustee Maude: community um she is phenomenally good working with the public which makes my job a lot easier

[1:23:52] Trustee Maude: um because the public sort of comes in sometimes with some fairly pointed questions and she

[1:23:57] Trustee Maude: manages to answer them fully and succinctly but also personally which really really helps

[1:24:04] um so i'll sort of end with that but um it's been a very very busy couple of weeks thank you

[1:24:12] Trustee Luckham: very good thank you um vice chair elliott thank

[1:24:17] Voice 6: you chair um i've had the privilege of

[1:24:20] Voice 6: chairing two meetings in the interim. The first was Maine's community information meeting

[1:24:29] Voice 6: around the housing options project, followed by their regular LTC meeting on May 27th.

[1:24:38] Voice 6: And again, just following exactly what Trustee Maude just said, Planner Chadwick's presentation

[1:24:46] Voice 6: of the housing options, the potential path for applying for the CMHC fund and folding that all

[1:24:58] Voice 6: into a larger housing project. So it's a continuation of their last four years that

[1:25:04] Voice 6: they've been working on was very well received. There's about, I'd say, 30 members of the public

[1:25:09] Voice 6: who attended. Many of them had already spoken to the needs before and were there to just,

[1:25:15] Voice 6: we were answering questions about the CMHC funding and what might come out of that.

[1:25:21] Voice 6: So, yeah, the LTC had decided to direct staff to prepare an application.

[1:25:27] Voice 6: So that looks like it's the only application for the CMHC Housing Accelerator Fund going from the Islands Trust.

[1:25:36] Voice 6: So if you if folks want to take a look at that report, it's really excellent.

[1:25:41] Voice 6: Oh, sorry. May 29th was the meeting.

[1:25:45] Voice 6: And then Saturday, there was a special community meeting, not community information, but to

[1:25:52] Voice 6: talk about mainly the work plan going forward for South Pender.

[1:25:59] Voice 6: This is the second special meeting to talk about the work plan and sort of set some priorities.

[1:26:05] Voice 6: We received a lot of correspondence from this community and had some discussion about how

[1:26:12] Voice 6: how to manage that and the expectations of for staff administratively to handle correspondence

[1:26:18] Voice 6: post it to the website um and respond to it so it I sort of put a a firm boundary of seven days

[1:26:27] Voice 6: in advance of a meeting is when correspondence can be sent in um lots of people attended I

[1:26:35] Voice 6: I chaired remotely. So this was a trial and having an in-person meeting and trustee Falk

[1:26:43] Voice 6: used his laptop to electronically zoom me in. And it worked quite well. The two trustees were

[1:26:53] Voice 6: in the room and handled, there was some discussion that needed to be managed. So that

[1:26:59] Voice 6: was the only difficult part about chairing remotely um was not being able to handle those

[1:27:04] Voice 6: more challenging moments um yeah

[1:27:09] Voice 7: the results of the the results of that meeting are are a little

[1:27:18] Voice 6: bit of of controversy so um they did elect we're still in a process to understand how to move

[1:27:26] Voice 6: forward with what the trustees want to do and respect the um the need to engage with the

[1:27:33] Voice 6: community on particularly bylaw 122 which has been adopted and the trustees would like to rescind or

[1:27:40] Voice 6: repeal so essentially we'll be going through process to reopen the contents of what that

[1:27:47] Voice 6: bylaw addresses lub amendments um but that's going to be a longer process and we're working with

[1:27:52] Voice 6: planner Stockdale to um to come up with a good process and answer the community concerns it was

[1:27:59] Voice 6: a long meeting uh and again I think chairing remotely that's where it has a disadvantage

[1:28:06] Voice 6: where I couldn't quite manage the room there was some repetition of of comments and so

[1:28:13] Voice 6: at the end of a very long meeting a vote to rescind or repeal a bylaw um it was it was

[1:28:21] Voice 6: without good advice that was probably not the best tactic so still learning and um we're just

[1:28:31] Voice 6: gonna have to work on the legislative pieces to to move things ahead so anyway lots of learning

[1:28:41] Voice 6: with south pender well

[1:28:45] Trustee Luckham: thank you uh chair elliott for sharing that learning opportunities

[1:28:50] Trustee Luckham: Yeah, I would say that, you know, just from my experience that technically, yes, you can chair a meeting from a distance.

[1:28:59] Trustee Luckham: But exactly as you've identified, some of the subtleties of the conversation are difficult to anticipate and then be able to intervene in a meaningful way.

[1:29:11] Trustee Luckham: Sometimes there's nothing like a gavel on a table.

[1:29:14] Trustee Luckham: but i'm not saying that's what was necessary but sometimes a physical presence makes the world a

[1:29:22] Trustee Luckham: difference so understand that completely been in that place um so um thank you for that report

[1:29:29] Trustee Luckham: um so from my own um activity since we last met um really i think all i'm uh seeing here is the

[1:29:42] Trustee Luckham: And our last VC meeting was cancelled. I was away at a fire chief's conference, which is not Islands Trust related, but of course, fire in our communities is always of interest in how local governments can work with their fire services is important as well.

[1:29:57] Trustee Luckham: But my last meeting that I attended...

[1:30:00] Trustee Luckham: attended was Gabriela LTC a week ago tomorrow. And always great meetings. That was actually the

[1:30:08] Trustee Luckham: first electronic meeting we've held since establishing the new local trust committee.

[1:30:16] Trustee Luckham: And some of the items that were discussed, the concerns being raised in the community and by

[1:30:22] Trustee Luckham: trustees is aggregate gravel and sand removal on the island and about trying to facilitate

[1:30:29] Trustee Luckham: facilitate some mechanism to continue to support those activities but for a local use rather than

[1:30:36] Trustee Luckham: an export use which is presently the concern and also wanting to have a regional district protocol

[1:30:44] Trustee Luckham: meetings as come up some reporting out on the elder Cedar danger tree situation there that I

[1:30:53] Trustee Luckham: think you're all aware of and that was a learning that was a learning opportunity and hopefully we

[1:31:00] Trustee Luckham: can avoid repeating some of the events that happened there um what else did i have in my

[1:31:08] Trustee Luckham: notes here um oh there's the shore this most significant thing i think well there was some

[1:31:14] Trustee Luckham: temporary use permits and other things were uh discussed um some were advanced or not

[1:31:20] Trustee Luckham: but shoreline structures and the setbacks is a topic of discussion as a result of some

[1:31:26] Trustee Luckham: bylaw enforcement and um and so it's a matter of trying to determine what the

[1:31:32] Trustee Luckham: right thing to do there is uh we did settle on the fact that uh uh when we're making decisions about

[1:31:40] Trustee Luckham: particularly about uh shoreline impacts that we should be consulting with first nations and so

[1:31:44] Trustee Luckham: So we have, we're making the effort to open up that conversation with the Sanemo First

[1:31:53] Trustee Luckham: Nation regarding some historic impacts on the shorelines that should or shouldn't be

[1:31:59] Trustee Luckham: corrected at this point in time.

[1:32:02] Trustee Luckham: And so that work continues and terrific conversations between Trustee Yates and Trustee Elliott.

[1:32:09] Trustee Luckham: And it's a pleasure for me to be able to facilitate both as best I can.

[1:32:12] Trustee Luckham: glad to be in that community and um so i think that is the crux of it there haven't been any

[1:32:21] Trustee Luckham: other uh associated meetings since then although there was a financial planning committee in in

[1:32:27] Trustee Luckham: the midst of that but um that's uh you're all participating in that as well so you're aware

[1:32:35] Trustee Luckham: aware of that already okay so um if that's all right there's no other conversations there I'll

[1:32:42] Trustee Luckham: just quickly ask um uh trustee Elliott if you have anything to relay to us from the honest

[1:32:51] Trustee Luckham: trust conservancy we do have a discussion

[1:32:54] Trustee Luckham: later I think

[1:32:55] Voice 6: yeah we did we had a board meeting on May

[1:32:58] Voice 6: May 30th and oh sorry phones are ringing and we welcomed a new member to the board

[1:33:09] Voice 6: Ken Thomas from Penelope First Nation was appointed to the ITC board via the Crown

[1:33:19] Voice 6: Agencies and Board Resourcing Office and so it was wonderful to have him sitting in the first

[1:33:25] Voice 6: meeting. I'll just relay a comment that he made several times during the meeting as we were

[1:33:34] Voice 6: talking about referrals to First Nations and seeking engagement. I just want to get the quote

[1:33:41] Voice 6: right. He said, it's not consultation until you come to the leadership table, like our leadership

[1:33:48] Voice 6: table really resonated with me and i've relayed that to an ltc that um subsequently saying you

[1:33:58] Voice 6: know as trustees as elected leaders we can ask to be put on the agenda of leadership councils

[1:34:08] Voice 6: meetings and just present ourselves and and for a face-to-face meeting and so i'm encouraging all

[1:34:14] Voice 6: all the LTCs that I go to passing along that message that we need to go to the First Nations

[1:34:20] Voice 6: leadership tables and just make that connection and start building relationship at that level so

[1:34:26] Voice 6: he offered a wonderful perspective on on although new to the table um on all of our issues um Salt

[1:34:35] Voice 6: Spring Solutions was there as a delegation they presented part of their homes for islanders

[1:34:40] Voice 6: white paper and there'll be more coming out i believe in the fall on that we had a lot of

[1:34:48] Voice 6: discussion on tree management and our policies with regard to danger trees and safety of the

[1:34:55] Voice 6: public in nature reserve so that's an ongoing discussion um finally yes we're working on the

[1:35:04] Voice 6: budget formulation so the ITC is really growing the network of protected areas and so there's

[1:35:12] Voice 6: consequent increases in property management needs and so staff's going to report back to the board

[1:35:20] Voice 6: about options on how to how to address the growing needs of these wonderful protected areas that are

[1:35:28] Voice 6: are being donated and covenants being put on but how do we manage them so that's a continuing

[1:35:34] Voice 6: conversation oh and there is one other appointment to the board actually let me just the crown

[1:35:42] Voice 6: agencies and board resourcing office has appointed charles khan to the itc board beginning august

[1:35:49] Voice 6: August 21st. And so he'll be taking Linda Adams' place, I suppose. He's from Salisbury Island.

[1:35:59] Trustee Luckham: So Linda Adams is stepping down.

[1:36:02] Voice 6: Yes, her term ends in August. I think she's in her second term. And so, yeah, and I believe

[1:36:13] Voice 6: Risa Smith as well is going to be leaving. So we're going to have a fairly new board. And as

[1:36:19] Voice 6: you know we've got an election coming up at the june trust council to fill that empty or the vacant

[1:36:26] Voice 6: trustee position so lots of changes there but staff are extremely confident and help a lot in

[1:36:34] Voice 6: guiding us through the decision making okay

[1:36:38] Trustee Luckham: so thank you very much then um so unless there's

[1:36:41] Trustee Luckham: any questions i'll continue on uh so the next important part of our agenda is bylaws for

[1:36:46] Trustee Luckham: for approval and consideration.

[1:36:48] Trustee Luckham: We have two virtually identical here

[1:36:53] Trustee Luckham: with respect to freedom of information

[1:36:55] Trustee Luckham: and protection of privacy from Thetis and Main Island.

[1:37:00] Trustee Luckham: I'll just ask, and we've seen these before,

[1:37:03] Trustee Luckham: each of us, if not at this stage advancing them

[1:37:07] Trustee Luckham: at our own LTCs or the ones that we've been sharing.

[1:37:11] Trustee Luckham: And so I don't want to disrespect them,

[1:37:18] Trustee Luckham: them in any way, shape or form. But I think that we can safely

[1:37:21] Trustee Luckham: advance these as the presented. And so I'll just ask the chairs

[1:37:25] Trustee Luckham: of each of the LTC is to bring the motion forward. And, and

[1:37:31] Trustee Luckham: then I'll seek a seconder. And, and if there's any discussion,

[1:37:35] Trustee Luckham: we can certainly have that. So the first one at 6.1 is from

[1:37:38] Trustee Luckham: fetus. I'll now turn to the chair of the LTC

[1:37:42] Trustee Luckham: see that

[1:37:43] Voice 6: is me i just remembered i move that the so infrequently that we meet on thetas so

[1:37:50] Voice 6: sorry apologies that the islands trust executive committee approved thetas island local trust

[1:37:56] Voice 6: committee bylaw number 112 cited as thetas island local trust committee freedom of information and

[1:38:02] Voice 6: protection of privacy bylaw number 112 2023 in accordance with section 27 of the islands trust

[1:38:09] Voice 6: Trust Act.

[1:38:10] Trustee Luckham: Oh, I'll second that. Oh, I see David Mott has seconded, so thank you very much, David.

[1:38:16] Trustee Luckham: Is there any discussion on this? None? Then I'll call the vote. All those in favor?

[1:38:22] Trustee Luckham: And that carries unanimously. Thank you very much, Trustee and David. So,

[1:38:27] Trustee Luckham: Maine Island Local Trust Committee is next.

[1:38:30] Voice 6: I move that the Islands Trust Executive Committee

[1:38:33] Voice 6: approve main island local trust committee bylaw number 192 cited as main island local trust

[1:38:42] Voice 6: committee freedom of information and protection of privacy bylaw number 192 2023 in accordance

[1:38:48] Voice 6: with section 27 of the islands crest act so

[1:38:52] Trustee Luckham: moved and seconded by tim peterson thank you tim

[1:38:55] Trustee Luckham: and any discussion on this one then call for the vote all those in favor

[1:39:01] Trustee Luckham: and that too carries unanimously thank you everybody and thank you david for um advancing

[1:39:07] Trustee Luckham: these david marla for advancing these through the process along with the planning staff so

[1:39:14] Trustee Luckham: then that completes the early section of our agenda we've gone through section seven

[1:39:21] Trustee Luckham: in its entirety and i think that brings us to section eight um there's nothing in section

[1:39:29] Trustee Luckham: 8 until we get to 8.2.1.1. The UBCM meeting is rapidly coming upon us in September. And there

[1:39:43] Trustee Luckham: is an opportunity there for us to meet with ministers. And there's a briefing there that

[1:39:49] Trustee Luckham: if we want to meet with ministers on a particular topic of council's interests that we're sufficiently

[1:39:56] Trustee Luckham: sufficiently prepared for with some kind of an ask then that opportunity exists um normally we

[1:40:03] Trustee Luckham: would seek some advice from staff on this but I think um I would like to treat this as an early

[1:40:09] Trustee Luckham: heads up to uh think about meetings with ministers it wouldn't be unreasonable to meet with Minister

[1:40:16] Trustee Luckham: can I would think particularly given that we are interest we will be interested by then in the

[1:40:23] Trustee Luckham: minister revisiting that request for review of the island's trust and certainly we may be developing

[1:40:29] Trustee Luckham: the conversation with respect to additional funding for the island's trust that although not

[1:40:36] Trustee Luckham: significant to us maybe not significant in terms of a urgent matter that we might be asking a

[1:40:43] Trustee Luckham: minister to act upon which is the intent of these meetings but certainly opportunity to stimulate

[1:40:49] Trustee Luckham: emulate that conversation so Vice Chair do you have any thoughts on this but what I'd suggest

[1:40:54] Trustee Luckham: is let's think about this and have a more fulsome conversation at our next meeting Vice Chair Maude

[1:41:00] Trustee Luckham: um

[1:41:01] Trustee Maude: two that come to mind um one would be the minister responsible to BC Ferries because there

[1:41:08] Trustee Maude: seems to be Universal concerns across the trust area and um in consideration of that we're going

[1:41:15] to be having discussions with the ministry about the protocol agreements with modi is

[1:41:22] Trustee Maude: would it be

[1:41:23] Trustee Maude: worthwhile to sort of have a bit of a background or discussion with the minister there also

[1:41:30] Trustee Luckham: okay and bc paris falls under the same ministry so if i'm not mistaken

[1:41:34] Voice 21: yeah

[1:41:36] Trustee Luckham: protocol okay um and

[1:41:43] Trustee Luckham: David Marley you've stepped in

[1:41:45] Voice 30: yes just give me a second what's this thing oh yeah my excellent

[1:41:53] Voice 30: yeah I just wanted to point out in the purpose there the deadline appears to be

[1:41:59] Voice 30: June 30th now Laurie maybe you can just clarify that for meetings with ministers and then the

[1:42:09] Voice 30: deadline for meetings with staff is august 30th so i think you're going to have to make a decision

[1:42:15] Voice 30: on meetings before the end of this month which is about two weeks away yeah okay so i'm not

[1:42:23] Voice 30: sure you can wait to your next meeting for that discussion okay

[1:42:27] Trustee Luckham: so we could advance that

[1:42:29] Trustee Luckham: in some fashion if necessary well let's see where this conversation goes uh vice chair peterson um

[1:42:37] Voice 23: Vice-Chair Maude beat me to it, but I will just reinforce that I think that there's some discussion around ferries and around roads are appropriate and certainly top of mind for a lot of our communities.

[1:42:55] Trustee Luckham: Okay. David Mahler, your hand is still up. Did you have further advice?

[1:43:00] Trustee Luckham: No, I

[1:43:01] Voice 30: just got to take it down.

[1:43:02] Voice 30: Vice-Chair Elliott.

[1:43:04] Voice 6: i'm just wondering um weighing the balance of uh our requests whether having a meeting to discuss

[1:43:13] Voice 6: roads and fairies well very important would that detract from sort of the all-important

[1:43:20] Voice 6: question of of a strategic ass to to look at the funding formula or would it advance it because

[1:43:26] Voice 6: we're continuing a dialogue about um governance in in the gulf islands so i'm not really sure which

[1:43:35] Voice 6: Which tactic? I think it'd be great to meet with Minister Kang as long as we're not sort of distracting, you know, with multiple requests, let's just say.

[1:43:50] Trustee Luckham: Yeah, I think that they, I sort of think of them as independent tasks and that the BC

[1:43:59] Trustee Luckham: Ferries and Modi protocols are sort of ongoing business and the other items with Minister

[1:44:04] Trustee Luckham: Kang regarding review of the trust and funding are sort of our new requests.

[1:44:15] Trustee Luckham: So yeah, so is there anything else?

[1:44:18] Trustee Luckham: so maybe david it might be helpful then um to indicate here seeing as i think what you're

[1:44:28] Trustee Luckham: suggesting is we should make some kind of a decision that um i don't think it would be

[1:44:33] Trustee Luckham: unreasonable for us to ask at this time for a meeting with modi regarding uh uh protocol

[1:44:40] Trustee Luckham: protocol agreement on roads and BC ferries, and also meet with Minister Kang regarding

[1:44:49] Trustee Luckham: our interests in a review of the Islands Trust, as well as a discussion on the funding formula.

[1:45:00] Trustee Luckham: And so if we wanted to put a marker in there, let's take those on.

[1:45:06] Trustee Luckham: Vice Chair, do you have any disagreement with that?

[1:45:10] Trustee Luckham: that's what i'm hearing here today although in the background i'm also thinking we should

[1:45:14] Trustee Luckham: meet with the minister and of indigenous relations in or because that dovetails into

[1:45:20] Trustee Luckham: the funding we've secured and um and maybe it would be good to report out something but

[1:45:27] Trustee Luckham: obviously between now and september there's not much time to do some preparation but

[1:45:32] Trustee Luckham: if we put the ask in we'll get accepted and then we'll need to figure something out

[1:45:36] Trustee Luckham: David, do you have any concerns about those three requests?

[1:45:41] Voice 30: No concerns. I would do it as a resolution, so it's clear what you're asking us to do.

[1:45:47] Voice 30: Okay.

[1:45:47] Trustee Luckham: Somebody grasp that or shall I just take a fly at it?

[1:45:51] Voice 6: And can I also suggest, what about the Ministry of Environment and Climate Change?

[1:45:56] Voice 6: I mean, we don't want to miss out on one of our key avenues for discussion, what the trust is engaged with in terms of the environment, but maybe that's too much.

[1:46:14] Trustee Luckham: Well, I'm wondering whether or not we have a formulated ask from council. I think it's probably easier on the other topics.

[1:46:21] Voice 5: Okay.

[1:46:24] Trustee Luckham: And four meetings would be a lot, actually,

[1:46:27] Voice 21: if we were so lucky.

[1:46:33] Trustee Luckham: So, maybe, unless I seek an amendment or more support for others, that the Executive Committee

[1:46:40] Trustee Luckham: ask staff to arrange a meeting with the Minister of Transport regarding BC Ferries' protocol

[1:46:47] Trustee Luckham: agreements and roads, and Minister Kang regarding a review of the Islands Trust and funding

[1:46:54] Trustee Luckham: formula, and three Minister of, is it Indigenous Affairs?

[1:47:02] Trustee Luckham: with respect to the protocol work at the honest trust because of course we have on our table

[1:47:08] Trustee Luckham: another request for a protocol agreement yeah

[1:47:11] Voice 30: we'll correct say the minister's uh ministry

[1:47:15] Trustee Luckham: you'll figure that yeah

[1:47:16] Voice 30: we know then

[1:47:18] Trustee Luckham: so i think that's trusted by seconded by trustee mod is that

[1:47:21] Trustee Luckham: okay are you feeling all right about not including minister environment climate change at this time

[1:47:27] Trustee Luckham: yeah okay so then um moved and seconded so any further discussion all those in favor that carries

[1:47:35] Trustee Luckham: unanimously awesome thank you you guys um if there's nothing further on that one

[1:47:43] Trustee Luckham: i'll move down to 8.2.2.1 executive committee honest trust conservancy liaison meeting uh

[1:47:51] Trustee Luckham: briefing. Well, this is just a fact. This meeting is going to be held. There's an opportunity for

[1:48:02] Trustee Luckham: us to put topics on the table, I believe. It's page 220 of our agenda package covers it off.

[1:48:11] Trustee Luckham: Well, I'm just going to jump in right away here and just say it's highly unlikely I can attend

[1:48:17] Trustee Luckham: attend in person a July 18th 2023 meeting that's the week of my daughter's wedding and I am

[1:48:24] Trustee Luckham: scheduled to be away it's possible I might be back early and if I was back early I could attend in

[1:48:31] Trustee Luckham: person otherwise if I had to make a special trip from Vancouver I can see that the cost and the

[1:48:35] Trustee Luckham: um travel would be beyond what I would think would be necessary but I will make an effort

[1:48:43] Trustee Luckham: to attend electronically i can i'm certain i can do that and i don't think that should be a big

[1:48:51] Trustee Luckham: problem um somebody else will be chairing the meeting which will be nice for a change

[1:48:56] Trustee Luckham: um so are there any additional thoughts uh here with respect to this meeting

[1:49:01] Trustee Luckham: i think what came up for me there earlier was um where we're at with respect to website

[1:49:11] Trustee Luckham: site and i'm trying to speak around the in camera nature some of these conversations

[1:49:17] Trustee Luckham: but it i think we need to have that conversation with respect to um the autonomy of the honest

[1:49:24] Trustee Luckham: conservancy and directions that council might like to provide with respect to their work so

[1:49:33] Trustee Luckham: david do you have anything to advise us on this one uh

[1:49:38] Voice 30: nothing now okay

[1:49:40] Trustee Luckham: is there anything further

[1:49:41] Trustee Luckham: further on this. That's July the 18th. So for sure, we'll have another meeting there to talk

[1:49:47] Trustee Luckham: about a finalized agenda. Is that Lori Foster? Are you anticipating a finalized agenda between

[1:49:53] Trustee Luckham: now and then?

[1:49:55] Voice 28: I can certainly check with administrative assistant coming out a week

[1:50:00] Voice 28: before finalized. We meet on July 12th again. Yeah, there

[1:50:04] Trustee Luckham: may be something for you. We'll be

[1:50:06] Trustee Luckham: fine then okay vice chair elliott so

[1:50:09] Voice 6: is there anything that you when when does ec want to put

[1:50:14] Voice 6: forward anything on the for the agenda for discussion at what point do we um

[1:50:20] Trustee Luckham: lori what's

[1:50:22] Trustee Luckham: the deadline now would that be the july 12th yes okay okay

[1:50:28] Voice 6: yeah there was a theme of collaboration

[1:50:30] Voice 6: last year is is there is that the intention for each meeting that there's a bit of a theme

[1:50:36] Trustee Luckham: that was something new i think actually but that's a good theme um unless there's something

[1:50:43] Trustee Luckham: new that we'd like to undertake well

[1:50:48] Voice 6: i'd say actually areas of responsibility might be

[1:50:50] Voice 6: a good theme because um looking at how how we were i mean detailing how we work together and

[1:51:00] Voice 6: and what the understanding better the responsibilities of each agency especially

[1:51:07] Voice 6: especially as we look to go forward with a funding request from the province perhaps some discussion

[1:51:14] Voice 6: on that well

[1:51:15] Trustee Luckham: that's also a topic of discussion yeah that was certainly the interest of the

[1:51:21] Trustee Luckham: previous chair um was

[1:51:26] Voice 21: that funding formula um so do

[1:51:35] Trustee Luckham: you want something recorded in the minutes here

[1:51:37] Trustee Luckham: or should we just raise these thoughts at our next meeting I think it's

[1:51:42] Trustee Luckham: worth all of us thinking

[1:51:43] Trustee Luckham: thinking about it.

[1:51:44] Voice 7: Yeah, I'll bring, yeah, for sure.

[1:51:47] Trustee Luckham: Okay, so that's, seems like consensus on

[1:51:51] Trustee Luckham: that, so we'll just receive that for information at this time, and this now brings us down to

[1:51:57] Trustee Luckham: section 9.2, and I actually got to check my addendum here and realize I'm not getting too

[1:52:08] Trustee Luckham: far ahead of myself. Yeah, so nine point. Yeah, here we are. So we're in section nine, new business, 9.1. Okay, so this came late, and I apologize for that. Ostensibly, a review of the policy regarding standards of conduct. David, you and I and the CEO talked about this briefly. It's certainly something that we should

[1:52:42] Trustee Luckham: be considering uh is reviewing that code of conduct with respect to notification of trustees

[1:52:48] Trustee Luckham: about complaints and how that process is handled um so that's it's not really an rfd actually

[1:53:01] Trustee Luckham: it's an expectation that executive committee would advance this in some way so

[1:53:08] Trustee Luckham: david what would your recommendation be with providing the opportunity for council to have a

[1:53:13] Trustee Luckham: look at the standards of conduct?

[1:53:17] Voice 30: Yeah, it's a good question.

[1:53:21] Voice 30: There's actually three policies

[1:53:24] Voice 30: that I've been asked to look at or two or three.

[1:53:29] Voice 30: One of them is the funding

[1:53:33] Voice 30: or the way we do the sponsorship

[1:53:37] Voice 30: of local trust committee policies.

[1:53:41] Voice 30: And there's another one I can't remember what it is right now.

[1:53:44] Voice 30: So if you would like this on your work program, you could put it on there and then let me know.

[1:53:50] Voice 30: Does this have priority over the other ones or would I do them in order that I receive them?

[1:53:56] Voice 30: We are doing a larger review of council's policies, but not I wouldn't get to the details of something like this for a while.

[1:54:06] Voice 30: So you could send it to council as two ways you can deal with this thing.

[1:54:12] Voice 30: You could send it to council and have council ask the executive committee or even the regional planning committee to take a look at this,

[1:54:22] Voice 30: because that would actually fit within the area of operations for local trust committees.

[1:54:27] Voice 30: So it could be one or the other, or you could take it on just like council know that you'll be bringing something to council at some point in the future in response to this.

[1:54:40] Voice 30: So there's a few ways to go about this and I guess it depends on, you know, what kind of priority you'd like to give to it and where you feel is best suited.

[1:54:51] Voice 30: Okay. Does

[1:54:55] Trustee Luckham: anybody else have anything they would like to weigh in, in on this particular topic or should I just, I have a response there.

[1:55:06] Trustee Luckham: Maybe the most familiar with the particular request, but does anybody else want to weigh in on this chair Peterson. Vice Chair Peterson.

[1:55:14] Trustee Luckham: yeah

[1:55:16] Voice 23: thank you chair um i don't want this to sit at the bottom of a list uh for any significant

[1:55:26] Voice 23: period of time um and so i'd rather it not just go in the queue of what the director's

[1:55:34] Voice 23: uh doing and and you know wait a significant amount of time if i'd like to see some action

[1:55:42] Voice 23: on it before that time as to whether we uh you know send it to council send it to the regional

[1:55:51] Voice 23: planning committee or direct staff ourselves i'm a more ambivalent i'd just like to not have it

[1:55:59] Voice 23: on the far back burner if

[1:56:03] Voice 30: i may through the chair yes yeah i think if uh you want this work to just

[1:56:08] Voice 30: get done and you think there's a priority then i would as the executive committee um essentially

[1:56:14] Voice 30: for the recommendation right there request staff to review it you don't need to put all the detail

[1:56:18] Voice 30: in there and I would just suggest that you also say that this is a priority and then I will do

[1:56:25] Voice 30: this ahead of the other policy work that you've asked me to do okay

[1:56:39] Voice 21: so I agree

[1:56:41] Trustee Luckham: with Tim and I

[1:56:42] Trustee Luckham: think that your advice there is well received and so I'm just looking for where you just captured

[1:56:51] Trustee Luckham: that where it says that in there so

[1:56:53] Voice 30: the very first uh few lines run end at best practices

[1:56:57] Voice 30: and then you don't need to say the rest of that i think that's that's right out of the um

[1:57:04] Voice 30: uh the guide actually and then just say and that this uh be given top priority

[1:57:13] Voice 30: something like that and then i would put this ahead of the other work that you've asked me to

[1:57:18] Voice 30: Yeah,

[1:57:19] Trustee Luckham: because I think the questions are is whether or not we're adhering to our part of the questions or whether we're adhering to the policy that exists, and if not what improvements that might be made.

[1:57:28] Trustee Luckham: And so I'm just going to jump to this and say that I move that the Executive Committee request staff to review Sections 5, Review Process of the Trust Council Policy, 2.1.2 Standards of Conduct, and recommend revisions to implement an informal review process and enhance review process fairness following best practices, period.

[1:57:50] Trustee Luckham: And that this be made a priority.

[1:57:54] Trustee Luckham: well and i think you make decisions about what the priorities are with pressures from others

[1:58:01] Trustee Luckham: but make it a priority yeah

[1:58:05] Voice 21: thank

[1:58:06] Trustee Luckham: you um do i have a second for that trustee maude thank you

[1:58:11] Trustee Luckham: and elliot as well but anyway so that's moved in second is there any further discussion

[1:58:16] Trustee Luckham: no so all those in favor so that too carries unanimously thank you for your support for that

[1:58:22] Trustee Luckham: But, you know, these are interesting times, and I think it's worth our while to reflect on the policies and processes we have in place.

[1:58:33] Trustee Luckham: I'm going to continue on. That's all right.

[1:58:36] Trustee Luckham: Oh, no, I've got to make sure I stay on top of the amendment here.

[1:58:42] Trustee Luckham: 9.11, so 9.2 now is, I think, where I am. Yes.

[1:58:50] Trustee Luckham: Yes.

[1:58:51] Trustee Luckham: 9.2 um is um ltc reports on local advocacy topics any new advocacy going on about out there that we

[1:59:01] Trustee Luckham: should be aware of no okay well that's good um so then 9.22 this is a tricky one reimbursement

[1:59:10] Trustee Luckham: for 2022 23 saturn a book talk event um it is an rfd it's been brought to us from

[1:59:18] Trustee Luckham: from Trustee Middleton.

[1:59:20] Trustee Luckham: It's on page 227.

[1:59:24] Trustee Luckham: David, do you have a summary for us on this

[1:59:27] Trustee Luckham: just so that we're clear on the sequence of events

[1:59:31] Trustee Luckham: and the request?

[1:59:33] Voice 30: Yeah, this is a situation where a trustee paid for an event

[1:59:39] Voice 30: and requested reimbursement on tenor.

[1:59:43] Voice 30: The local trust committee wanted to do that reinvestment.

[1:59:48] Voice 30: However, the local trust committee is limited to spending its funds on local planning, and this was more of an educational piece.

[2:00:01] Voice 30: Funding for educational is permitted by Trust Council,

[2:00:03] Voice 30: they can certainly do that,

[2:00:05] Voice 30: but local trust committees don't have that authority.

[2:00:07] Voice 30: So that's why it's come to the executive committee,

[2:00:10] Voice 30: just to get the approval from the executive committee

[2:00:15] Voice 30: that this is something that they'd be willing to fund.

[2:00:18] Voice 30: It's $850, so it's not a lot of money.

[2:00:22] Voice 30: And the resolution is under their recommendation

[2:00:25] Voice 30: at the top of the page there.

[2:00:28] Voice 30: and there are some alternatives at the bottom if you don't agree with the recommendation

[2:00:34] Voice 30: and when we get there just a little bit further down yeah so you could actually specify that

[2:00:42] Voice 30: we just fund the request from the history and heritage conservation grant in a project line

[2:00:48] Voice 30: and then ask us to underspend just to cover the 850 dollars or you can ask for more information

[2:00:55] Voice 30: or just saying you're not going to reimburse the facilitator

[2:01:00] Voice 30: as indicated.

[2:01:03] Voice 30: Over to you.

[2:01:08] Trustee Luckham: Trustee Mott, I'm glad you've got your hand up.

[2:01:10] Trustee Luckham: So over to you.

[2:01:12] Trustee Maude: Yes, this was a somewhat important community event.

[2:01:16] Trustee Maude: I think it's the third of a series.

[2:01:21] And I think that it's before us

[2:01:24] because there's perhaps a little bit of misunderstanding um there's um

[2:01:30] Trustee Maude: previous practices

[2:01:32] Trustee Maude: um maybe were not appropriate in the way that these events were funded and so they

[2:01:39] Trustee Maude: thanks to director mobs and director freighter they've kind of um guided this down to this

[2:01:45] Trustee Maude: conclusion um there's fortunately uh money left in last year's budget that can cover it

[2:01:51] But as I say, in First Attorney, it was an important event, it was a very well-received

[2:01:56] event.

[2:01:57] Trustee Maude: It certainly falls within our reconciliation work and is trusted in a greater way.

[2:02:04] Trustee Maude: And I certainly would support and be prepared to move the motion.

[2:02:11] Trustee Luckham: Okay, thank you, Vice Chair Maude.

[2:02:14] Trustee Luckham: Anybody else want to weigh in here?

[2:02:20] Trustee Luckham: So I'm not seeing any hands jumping up.

[2:02:23] Trustee Luckham: i'm you know i'm gonna weigh in in the contrary um because sure it's a small amount of money

[2:02:35] Trustee Luckham: but if 10 local trust committees decided to do something else it would turn into a lot of money

[2:02:40] Trustee Luckham: and it's completely contrary to a process and this happened in november and now i just heard

[2:02:53] Trustee Luckham: that it was one of three events in a series so it's there's been plenty of opportunity to ask

[2:03:00] Trustee Luckham: for this funding or plan to ask for the funding um i don't want to penalize anybody but i think

[2:03:10] Trustee Luckham: if i went out and spent the money and i realized i screwed up i'd probably end up eating it myself

[2:03:15] Trustee Luckham: um and that would be a hardship for myself and my wife wouldn't be happy about it that's for sure

[2:03:21] Trustee Luckham: um but there is a process and indeed on saturn we have funded heritage and grant processes in

[2:03:31] Trustee Luckham: the past so it's not that it's not known that there's a process and um i i'm sure that financial

[2:03:39] Trustee Luckham: planning committee wouldn't be happy about us circumventing um a budget request business case

[2:03:49] Trustee Luckham: case project activity I'm just struggling with how to justify this because I know that if I went out

[2:03:56] Trustee Luckham: if I think that if I went out to do this I would get criticism for doing it and if we approve this

[2:04:01] Trustee Luckham: I think we would get criticism for doing it maybe I'm just totally wrong um I'm just having difficulty

[2:04:08] Trustee Luckham: uh

[2:04:08] Voice 6: chair I'm I'm uncomfortable with it it's reconciliation budget is not a slush fund for

[2:04:16] Voice 6: events that we think are we we deem in our local trust committees to have merit you've got to bring

[2:04:22] Voice 6: it forward and say does this um have the support you know of this is taxpayers money and i i don't

[2:04:32] Voice 6: feel comfortable spending money and then asking to be reimbursed either and i think the trustee

[2:04:37] Voice 6: in question is very well aware of process so as much as i support reconciliation

[2:04:42] Voice 7: events there is

[2:04:43] Voice 7: is a process for a reason yeah

[2:04:47] Trustee Luckham: thank you thank you for that uh by sure earlier it's really difficult

[2:04:51] Trustee Luckham: you know i would i'm i'm inclined to say that i might consider uh reimbursing them but i think

[2:04:59] Trustee Luckham: that there would also be some harsh words to say don't anybody ever expect it but it's kind of

[2:05:04] Trustee Luckham: sets a precedent and i think actually we've turned down funding in the past um for legitimate

[2:05:10] Trustee Luckham: them at use purposes and uses because there's insufficient funding we are in a time of fiscal

[2:05:16] Trustee Luckham: restraint anyway um i'm going to go to chair peterson who hasn't spoken and come back to

[2:05:22] Trustee Luckham: vice chair maude

[2:05:24] Voice 23: difficult yeah i tend i i tend to agree i do have problems with um

[2:05:31] Voice 23: uh spending the money and then asking for you know for permission later essentially

[2:05:36] Voice 23: eventually I don't think it's a good model um you know I personally just made the decision I was

[2:05:43] Voice 23: invaded invited to the Bain sound Forum I realized after I went I actually didn't have any uh any

[2:05:51] Voice 23: basis or her direction from any part of Island's trust to go so I it wasn't a lot of money but I

[2:05:57] Voice 23: ate that uh that's just my own personal example I just think there's a process ask for the funding

[2:06:04] Voice 23: if you get it or don't get it then you decide but asking for it after the fact after trouble with

[2:06:11] Trustee Luckham: yeah uh vice chair mod appreciate your uh support by the way but over to you

[2:06:17] Trustee Luckham: i

[2:06:18] Trustee Maude: i think that the the reason that it ended up here was because the way it was funded previously

[2:06:27] Trustee Maude: my understanding was it was funded through the ltc um it was in in and in hindsight

[2:06:34] hindsight inappropriately.

[2:06:36] And then the trustees at the time

[2:06:39] Trustee Maude: were under the assumption that we funded it in the past

[2:06:43] Trustee Maude: so we can continue to fund it under the LTC budget.

[2:06:47] Trustee Maude: So it's not that they didn't ask for permission,

[2:06:52] Trustee Maude: it's basically they were going down the same path

[2:06:55] Trustee Maude: they'd gone on previous events,

[2:06:57] Trustee Maude: but Director Mods has said, no,

[2:07:00] the way that you were going was inappropriate.

[2:07:05] Trustee Maude: And so in the past couple of months,

[2:07:09] Trustee Maude: she and Director Frater explored various options,

[2:07:13] Trustee Maude: and this came up as being the most appropriate way

[2:07:16] Trustee Maude: of funding it.

[2:07:17] Trustee Maude: So it wasn't a case of trustees just going out and saying,

[2:07:21] Trustee Maude: well, we wanna do this,

[2:07:23] Trustee Maude: and we'll figure out where the money comes from.

[2:07:26] Trustee Maude: It is that their past practices,

[2:07:28] Trustee Maude: my understanding was through the LTC,

[2:07:31] Trustee Maude: And this wasn't an LTC approved and sponsored event, but what happened is that accounting

[2:07:40] finally caught up to them and said, no, the way that you've been doing it isn't appropriate.

[2:07:44] You need to

[2:07:45] Trustee Maude: find another funding mechanism.

[2:07:48] Trustee Maude: So I just, I hear what everybody's saying is, you know, it's not cool to ask forgiveness

[2:07:55] Trustee Maude: this rather than permission but i don't think that that was the the trail that that led us to

[2:08:02] Trustee Maude: to where we are today it was it was basically what happened in the past um was was inappropriate and

[2:08:09] Trustee Maude: i think everybody's learned their lesson yeah

[2:08:15] Trustee Luckham: so my question is is and it's difficult to piece

[2:08:20] Trustee Luckham: together the trail of events here and maybe we just need more information about a documented

[2:08:25] Trustee Luckham: timeline associated with this expenditure because i'm understand that this presentation was made in

[2:08:32] Trustee Luckham: november the request didn't come to the ltc until february and so um it was some the conscious

[2:08:43] Trustee Luckham: decision was made back in september or august to to facilitate this and of course there's been an

[2:08:53] Trustee Luckham: election since and this is we're in a new budget cycle and it's there's a certain messiness to this

[2:08:58] Trustee Luckham: that um we are a local government and i don't understand how we manage to not bump into if it's

[2:09:07] Trustee Luckham: an inappropriate expenditure and you need to find a different mechanism why this request didn't come

[2:09:12] Trustee Luckham: to us much earlier as opposed to now that's the real challenge in all of this and david has your

[2:09:19] Trustee Luckham: You have your hand up, and this is a political decision also.

[2:09:23] Trustee Luckham: I acknowledge that.

[2:09:26] Voice 30: Yeah, no, I was just going to point out that the request

[2:09:30] Voice 30: of the Trist Committee came after the fact,

[2:09:33] Voice 30: and the other comment I wanted to make is under the policy implications,

[2:09:38] Voice 30: it does state that if you do approve this,

[2:09:41] Voice 30: you may want to state that this is not precedent-setting.

[2:09:45] Voice 30: This is a one-off consideration by the Executive Committee.

[2:09:51] Trustee Luckham: yeah as much as you say that the next person hopefully there's not one but well the decision

[2:09:58] Trustee Luckham: was made to give the money to them why can't i can't get the same forgiveness like that's really

[2:10:04] Trustee Luckham: the trouble and i honestly i'm a bit of a loss i don't know how to proceed with this vice chair

[2:10:11] Trustee Luckham: elliott so

[2:10:12] Voice 6: could we um look at option three to reimburse or reimburse the event facilitator for

[2:10:21] Voice 6: a lesser amount um it's sort of to me would send a message that okay you know we'll reimburse this

[2:10:30] Voice 6: but the process hasn't been followed and and we definitely don't support making a precedence

[2:10:36] Voice 6: of this and there's a consequence for for being so delayed in um and not adhering to the process

[2:10:44] Voice 6: Does that make sense? Like $250 or $300 or half the cost that the person has to have some

[2:10:54] Voice 6: responsibility for?

[2:10:58] Trustee Luckham: Yeah, you know, my trouble with that is that puts the burden on the individual

[2:11:02] Trustee Luckham: who probably more innocently than anybody did the work for a fee. That is what would be fair.

[2:11:12] Trustee Luckham: and the the decision to advance it and agree to a contractual obligation was on the part of an

[2:11:21] Trustee Luckham: ltc independent of the it was an ltc member independent of the body i don't know unless

[2:11:30] Trustee Luckham: there's more information we need or or we want to forgive it this time around i think that that's

[2:11:36] Trustee Luckham: what i'm seeking is uh some suggestions and so vice chair mod yeah

[2:11:41] Trustee Maude: i so

[2:11:44] Trustee Maude: listening to to the tenor of the room and not being a first party to to what's taking place

[2:11:50] Trustee Maude: like perhaps like option alternative to requesting additional information and inviting um trustee

[2:11:59] Trustee Maude: middleton to address the executive with with the proper full details might be a more appropriate

[2:12:05] Trustee Maude: action so that you know you can hear it directly from the trustee involved and

[2:12:13] get that appropriate timeline and understand appropriately how things went

[2:12:18] because I'm repeating stuff that I might be missing out something I don't think

[2:12:26] if we're gonna if we're looking at turning this down I would be

[2:12:29] uncomfortable because I

[2:12:30] Trustee Maude: might not have provided all the full information that

[2:12:33] Trustee Maude: you required okay

[2:12:36] Trustee Luckham: so i'm in favor of doing something like that um if to determine whether

[2:12:43] Trustee Luckham: or not this is just simply a mistake and we've learned from it so vice chair peterson do you

[2:12:50] Trustee Luckham: have anything else to add uh

[2:12:54] Voice 23: just one more comment uh from the from the uh report that

[2:12:58] Voice 23: has highlighted here and that's um you know around the procurement policy and just that little piece

[2:13:05] Voice 23: there also adds adds to my discomfort with just proceeding as as recommended by the yeah

[2:13:14] Trustee Luckham: and that

[2:13:15] Trustee Luckham: that is also a significant element because we have had questions around procuring services

[2:13:21] Trustee Luckham: and we do have a policy and certainly we favor local uh resources when we can but let us um say

[2:13:29] Trustee Luckham: that um um i'm just trying to think about what to say here if you have any help that'd be great

[2:13:37] Trustee Luckham: david but uh that we defer decision on uh 9.2.2 uh asking the um uh trustee uh paul brent or not

[2:13:50] Trustee Luckham: lee middleton to um provide us with a timeline and sequence of events and uh

[2:14:01] Trustee Luckham: make a presentation to executive committee and the sorry loy that was kind of rambling

[2:14:10] Voice 30: If I may, so how about that the Executive Committee, sorry, this is the, okay, the Executive

[2:14:21] Voice 30: Committee asked Trustee Middleton to present to the Executive Committee timeline and sequence

[2:14:31] Voice 30: sequence of events regarding $850 funding for the Saturna Book Talk event, Wetland Project,

[2:14:41] Voice 30: Sound Ecology and Postglacial Art. Okay. I'll leave it at that and then because that then we

[2:14:50] Voice 30: know what it's about and what you're asking to do.

[2:14:53] Trustee Luckham: So let's see, Laurie, did you manage to capture

[2:14:56] Trustee Luckham: that?

[2:14:56] Voice 28: An executive committee asked Trustee Middleton to present to executive committee

[2:15:01] Voice 28: a timeline and sequence of events regarding the 850 dollar funding for the saturn of book land

[2:15:08] Voice 28: event wetland project talk about that project did you want to put a date on that no

[2:15:15] Voice 21: i

[2:15:17] Trustee Luckham: think

[2:15:18] Trustee Luckham: that's good so we'll move it so i moved by my uh david mahan thank you seconded by justy elliott

[2:15:25] Trustee Luckham: thank you and um any further discussion all those in favor and that does carry unanimously thank you

[2:15:35] Trustee Luckham: for that difficult conversation um and uh yeah it'd be good to find a way out of this that works

[2:15:45] Trustee Luckham: in some fashion so i'm going to now go to 9.3.1 salt spring island ltc resolution regarding first

[2:15:56] Trustee Luckham: nations interim protocol agreement this is a briefing it's not an rfd um so i uh david do we

[2:16:09] Trustee Luckham: have to do anything here i think we just acknowledge it i think this is a good thing

[2:16:13] Trustee Luckham: um and um i'm glad to see it david yeah it's just for receipt

[2:16:18] Voice 21: okay any questions or thoughts

[2:16:22] Voice 21: uh advice jeff peterson so i just uh just as

[2:16:30] Voice 23: a point of sort of the evolution of this this

[2:16:35] Voice 23: came out of the ltc um and was directed to uh to be put in front of ec um with the uh initially

[2:16:48] Voice 23: with the thought that you know that this is obviously something that ltc wants to do and then

[2:16:54] Voice 23: And in the context of the receipt of the extra reconciliation funding

[2:17:02] Voice 23: that we got from the province, you know,

[2:17:07] Voice 23: in terms of being able to fund this work,

[2:17:10] Voice 23: that was certainly, it's not explicit in the resolution there,

[2:17:13] Voice 23: but that's certainly why it was brought to EC's attention here.

[2:17:18] Voice 23: So I'll

[2:17:19] Voice 21: just leave it at that.

[2:17:22] Voice 21: Okay.

[2:17:23] Voice 21: Okay. So we'll just receive

[2:17:24] Trustee Luckham: it for information and look forward to just advancing.

[2:17:29] Trustee Luckham: So I'm going to continue on then, and that will then take me to 9.3.2,

[2:17:38] Trustee Luckham: Trustee Maude, email public notification procedure bylaw discussion.

[2:17:44] Trustee Luckham: So, Trustee Maude, over to you.

[2:17:47] Trustee Maude: Yeah, I've been championing this for a year or so now,

[2:17:51] Trustee Maude: Now I'm trying to get a little bit of momentum with this.

[2:17:55] This is a provincial legislation that,

[2:17:57] as I'm sure

[2:17:58] Trustee Maude: everybody's aware,

[2:18:01] Trustee Maude: when we wanna do almost anything,

[2:18:03] Trustee Maude: our proponent does, there's a requirement to advertise

[2:18:06] Trustee Maude: in what they call the local paper.

[2:18:09] In the case of Main Island,

[2:18:12] that's the Gulf Islands driftwood,

[2:18:14] at some considerable expense,

[2:18:17] on a newspaper that's not even circulated to the island.

[2:18:21] one of my previous work

[2:18:23] Trustee Maude: with the improvement district that the province deemed that to be

[2:18:26] Trustee Maude: the Vancouver province where we spent tens of thousands of dollars on the needs of advertising

[2:18:31] Trustee Maude: and what this provincial legislation allows us as LTCs to prove to pass bylaws to basically

[2:18:42] Trustee Maude: provide alternatives for advertising on a more local basis and I've talked to various planners

[2:18:51] Trustee Maude: and finding managers and it doesn't just seem to be a priority and it doesn't seem to sort of

[2:18:57] be on anybody's real radar to to do something and it seems in discussions that the the the

[2:19:08] people that should be advancing would be executive committee uh requesting that this staff sort of

[2:19:14] make this not necessarily a high priority but a priority item um given that there's financial

[2:19:19] financial implications, both to proponents of projects, but also the

[2:19:24] Trustee Maude: Island's Trust as a whole,

[2:19:25] Trustee Maude: not having to undertake some of this very expensive advertising that may not be in any

[2:19:31] Trustee Maude: way relevant to our constituents.

[2:19:34] Trustee Luckham: Well, thank you, David, for this. I'm quite honestly a little

[2:19:38] Trustee Luckham: confused because David Marler helped me out here. We, I thought, successfully at the Island's Trust

[2:19:47] Trustee Luckham: with the support of UBCM went to the province and said we got to stop this and that we were

[2:19:52] Trustee Luckham: allowed to do electronic uh notification um but perhaps I'm mixing up different legislation um so

[2:20:01] Trustee Luckham: can you help me out there because indeed David is right and I'm in full support of what David said

[2:20:07] Trustee Luckham: said there, David Maude.

[2:20:09] Voice 30: Yeah.

[2:20:11] Voice 30: Yeah, Vice Chair Maude is correct.

[2:20:14] Voice 30: The legislation was amended a year and a half ago in the community charter, so a new section

[2:20:21] Voice 30: was added in 94.1 to 94.4.

[2:20:26] Voice 30: So the way it works now is there's a default notification requirement in the community

[2:20:32] Voice 30: Charter which is linked through the Allen's Trust Act and the Local Government Act for

[2:20:37] Voice 30: things like public hearings and the Community Charter allows local governments to adopt a

[2:20:44] Voice 30: by-law that creates a something else and then there's some rules around how that has to work

[2:20:51] Voice 30: so it's definitely possible to do it's on the radar it just hasn't found its way into anybody's

[2:20:58] Voice 30: work program the I think the approach would be for trust council to adopt a maybe a model

[2:21:09] Voice 30: or policy around what they would like to see I'm not sure one size fits all would work for all the

[2:21:17] Voice 30: islands I think what would work on Salt Spring might not work on Gambier or North Pender or

[2:21:23] Voice 30: in maine for example so we may have to have some flexibility around how local trust communities are

[2:21:30] Voice 30: doing it but of the two one of them could be the island's trust website so that could be in the

[2:21:37] Voice 30: bylaws and then the other one would have to be something else it could be you know a circulating

[2:21:44] Voice 30: paper or some other format and over and above that regardless of what you pick

[2:21:52] Voice 30: there's always a requirement that you post it on the local notice board and that could not be

[2:21:56] Voice 30: one of the two that's kind of like a third standing one that has to be there so there

[2:22:02] Voice 30: could be some work done we just need some direction and again like anything else

[2:22:06] Voice 30: you know how it fits into the work program so yeah no local trust committee has actually come

[2:22:13] Voice 30: forward and asked us to do this yet but that's another approach is one trust committee could do

[2:22:18] Voice 30: it and then we share that with all the other trust committees as well so there's a couple ways it

[2:22:23] Voice 30: could go executive could ask staff to do something take it to council as a model policy and then

[2:22:31] Voice 30: send that out to all the trust committees and ask them to adopt similar bylaws i don't believe

[2:22:37] Voice 30: council can adopt a bylaw it's not a procedural bylaw this is about where things are posted so

[2:22:45] Voice 30: So I'm not sure that council has the authority to adopt a bylaw on behalf of local trust committees for this.

[2:22:54] Trustee Luckham: Okay. So it sounds like then there's a bit of a gap between legislative changes that happened and us implementing that at a LTC level.

[2:23:07] Trustee Luckham: Yeah.

[2:23:07] Voice 30: And there's quite a few local governments that haven't.

[2:23:11] Voice 30: I'm sure.

[2:23:12] Voice 30: Yeah. And there's some that have.

[2:23:14] Voice 30: Okay, for us is doing it for 13 local trust committees so it takes a little bit more work.

[2:23:21] Trustee Luckham: So I realized I get myself into trouble and don't help you with your workload by saying that this is a priority, because it is potentially a top priority that otherwise.

[2:23:31] Trustee Luckham: Otherwise, obviously, what you're saying is that we need to provide you direction to facilitate the development of this work that could then be taken to 13 local trust committees.

[2:23:46] Voice 30: Yeah, exactly. Like I said, I would draft something for you, probably take it through to council and then through there to the local trust committees.

[2:23:54] Voice 30: is okay so

[2:23:56] Trustee Luckham: david uh all that said uh how would you like to proceed on this and vice

[2:24:02] Trustee Luckham: chair elliott or vice chair peterson please chime in if you think you need to but trustee maude how

[2:24:08] Trustee Luckham: would you like because this is a discussion item at this point how would you like to proceed with

[2:24:12] Trustee Luckham: this and do you want to try a motion well

[2:24:15] Trustee Maude: i i um i'd like to hear from the vice chairs if they're

[2:24:19] an agreement um but

[2:24:21] Trustee Maude: i i i do think that development of a model bylaw um would be appropriate and and i

[2:24:28] Trustee Maude: and i would as i say because there's financial implications both for the trust um trust-wide

[2:24:35] ltc budgets uh trust council budget and proponents budget i i do think it's a priority item because

[2:24:42] Trustee Maude: like every month like literally thousands of dollars are being spent that maybe not need

[2:24:46] Trustee Maude: need to be spent i

[2:24:49] Voice 6: totally agree it's it's i look at the south pender budget and it was exactly

[2:24:54] Voice 6: double of what was anticipated for two projects solely because of the required advertising at

[2:25:00] Voice 6: 500 an ad so it's ridiculous that we're spending this money and i would definitely support

[2:25:07] Voice 6: um is a model bylaw the way to go

[2:25:11] Voice 7: because or like because each community is going to have

[2:25:18] Voice 7: different

[2:25:19] Voice 6: options for what would be appropriate advertising can we say something broad like

[2:25:26] Voice 6: each ltc at its discretion determines the type of advertising that fits the legislation you know and

[2:25:36] Voice 6: they report back

[2:25:38] Voice 6: sort of thing i

[2:25:40] Trustee Luckham: think that's what a model by law would facilitate doing because

[2:25:42] Trustee Luckham: otherwise every ltc is going to have to do the work okay

[2:25:45] Voice 21: and

[2:25:47] Voice 30: if it may through the chair the

[2:25:49] Voice 30: The model bylaw would be the format, the boilerplate,

[2:25:52] Voice 30: and then there'd be some options, for example,

[2:25:55] Voice 30: that would work on some islands and wouldn't work on others.

[2:25:58] Voice 30: But at least everybody has the same boilerplate,

[2:26:01] Voice 30: the same legal layout, and we know it's a legal document.

[2:26:05] Voice 30: We'll have it checked by our lawyers as well.

[2:26:08] Trustee Luckham: David, do you want to make a motion?

[2:26:10] Trustee Luckham: David?

[2:26:12] Trustee Maude: Too many Davids in the room.

[2:26:14] Trustee Maude: Um, so I would move that executive request staff develop model bylaws with in regard to public notice guidance as a priority.

[2:26:31] Trustee Maude: Right.

[2:26:33] Trustee Luckham: So let's move to have a second to see Elliot. Thank you.

[2:26:39] Trustee Luckham: Any further discussion. All those in favor.

[2:26:41] Trustee Luckham: That carries unanimously. Okay. Well, David, thank you for bringing that to us.

[2:26:50] Trustee Luckham: Much appreciate that. And there'll be some work that comes out of it.

[2:26:54] Trustee Luckham: Sorry about that, David. So nine point three two.

[2:27:00] Trustee Luckham: So nine point three four nothing.

[2:27:04] Trustee Luckham: So this brings us now to Section 10.

[2:27:07] Trustee Luckham: We have a number of pieces of correspondence, some of which may be necessary to either forward to trustees, which is council, or forward to council if we want it in a public agenda.

[2:27:23] Trustee Luckham: And so that's 10.1 through 10.4 plus 10.5, which is from Wellman regarding Salt Spring Solutions.

[2:27:38] Voice 21: um so um

[2:27:46] Trustee Luckham: Trustee Johnson has requested his item be specifically sent to Trust Council

[2:27:51] Trustee Luckham: um

[2:27:53] Voice 21: yeah 10.4 uh

[2:28:00] Trustee Luckham: Antwerp so what's the and Antwerp is also to Council uh San Juan County to Council

[2:28:08] Trustee Luckham: Council. And then 10.4 Wellman regarding Salt Spring. Should we just forward all of these

[2:28:16] Trustee Luckham: to Council as received?

[2:28:19] Voice 21: Yeah. I'm

[2:28:20] Trustee Maude: just wondering, certainly the newspaper clippings that we've

[2:28:29] been asked to forward, they've already been circulated through our own internal process

[2:28:37] to all trustees.

[2:28:38] Trustee Maude: I don't know if it's a request basically

[2:28:40] Trustee Maude: to bundle them and resend them out.

[2:28:44] Trustee Maude: I just, I feel a little uncomfortable

[2:28:47] Trustee Maude: with these important topics,

[2:28:51] Trustee Maude: but these are opinion pieces from a newspaper

[2:28:54] and I don't

[2:28:56] Trustee Maude: want to appear to trustees

[2:28:58] Trustee Maude: that we're spamming them with outside information,

[2:29:01] Trustee Maude: especially when Mr. Barlow has already circulated

[2:29:04] Trustee Maude: to them in the first place.

[2:29:05] Trustee Maude: when

[2:29:08] Trustee Luckham: who has circulated them already um mr barlow we we get um oh i see i understand

[2:29:14] Trustee Luckham: so i i don't believe peter johnson has been um already but what you're saying is the antwerp

[2:29:24] Trustee Luckham: piece um and the brent piece have already been circulated to everybody is that correct

[2:29:33] Trustee Luckham: Yeah,

[2:29:34] Trustee Maude: that's correct. So I don't, if I just, I was trying to understand what the intent was,

[2:29:40] Trustee Maude: is that was the intent just to bundle those three related pieces and then resend them out?

[2:29:47] Trustee Maude: Was the intent to bring them to Trust Council? What were we intending or what was the request

[2:29:53] Trustee Maude: of us to do with these items that already have, in fact, been circulated to trustees?

[2:30:01] Voice 23: yeah Vice

[2:30:01] Voice 21: Chair Peterson my

[2:30:05] Voice 23: understanding is that the uh these three items uh the request was for

[2:30:11] Voice 23: them to go in the trust Council agenda package as Correspondence that was my understanding yeah

[2:30:22] Trustee Luckham: and you know quite frankly that is an opportunity that individuals feel is an opportunity to

[2:30:28] Trustee Luckham: leverage their point of view to a broader public than just trustees as of being published in the

[2:30:33] Trustee Luckham: agenda so um we we've always struggled with how to determine um what's appropriate and what's

[2:30:43] Trustee Luckham: inappropriate in our council

[2:30:45] Voice 21: packages um so what would we like to do so

[2:30:52] Trustee Maude: so so i guess my point is

[2:30:54] Trustee Maude: that this isn't to me it's not correspondence these are newspaper clippings exactly

[2:30:59] Voice 7: and they've

[2:31:02] Voice 7: already been circulated and we're not a publication

[2:31:04] Voice 6: manual for

[2:31:06] Voice 7: you know this is islands

[2:31:08] Voice 6: trust wide

[2:31:10] Voice 6: issues but it's already been published so i don't see the need to include it in our agenda package

[2:31:20] Trustee Luckham: okay so if that's if that's the feeling then um what i would do then is unless this direction

[2:31:28] Trustee Luckham: provided. Otherwise, I would just receive these for information. So if you want to advance any

[2:31:34] Trustee Luckham: one of these or more of these other items to council, then that would perhaps be 10.1, 10.3.

[2:31:44] Trustee Luckham: I'm not sure about 10.4, what it's district. Oh, 10.4 is the newspaper item. And then 10.5 is the

[2:31:52] Trustee Luckham: wellman piece so which ones would you like to advance to council 10

[2:31:58] Voice 6: .1 and 10.3 would be my

[2:32:01] Voice 6: yeah i would support that the rest are have already been published advanced to council so i

[2:32:08] Trustee Luckham: see a thumbs up there so by general consent then um it sounds like we will advance item 10.1 from

[2:32:15] Trustee Luckham: johnson and 10.3 from the san juan county to be included in the agenda package and the executive

[2:32:23] Trustee Luckham: your committee feels that the other items have been widely circulated already all right and

[2:32:29] Trustee Luckham: maybe just record that in the minutes uh lori my remark there about items being widely circulated

[2:32:35] Trustee Luckham: already and

[2:32:36] Trustee Maude: the wellman correspondence um

[2:32:39] Trustee Luckham: well i didn't hear a motion to carry that one so what

[2:32:41] Trustee Luckham: about is wellman included in that does

[2:32:44] Voice 21: it trustee peterson um

[2:32:51] Voice 23: wellman is has not been circulated to

[2:32:54] Voice 23: trustees uh but was published in a newspaper in the in the newspaper but not circulated to trustees

[2:33:04] Trustee Luckham: right so um are we a newspaper i guess is the question

[2:33:10] Trustee Maude: so perhaps we'll just follow up with mr barlow and get that one circulated uh

[2:33:16] Trustee Luckham: that one could

[2:33:16] Trustee Luckham: be circulated uh through uh through the normal media outlets or just be circulated to trustees

[2:33:23] Trustee Luckham: is an email through robert barlow so um then i'll just take it by general consent then again that

[2:33:29] Trustee Luckham: item uh 10.5 be circulated through um whatever we call that the media distribution service um

[2:33:42] Trustee Luckham: uh to trustees is

[2:33:45] Voice 21: that all right lori yes thank you you

[2:33:51] Trustee Luckham: captured my intent there yeah

[2:33:53] Trustee Luckham: Okay, so then that then concludes correspondence Thank you trustees for being rigorous there.

[2:34:02] Trustee Luckham: That's important as we move forward. So we next item we have here is our work program to review an amendment of the current work program of course it's amended prior to us seeing it here today.

[2:34:13] Trustee Luckham: day um and it's what's going to end up going to council and previous documents so is there any

[2:34:20] Trustee Luckham: necessity for any discussion or changes here today nope all right so our next meeting then

[2:34:28] Trustee Luckham: is june 27th in the morning uh prior to council at the haven on beautiful gabriola island

[2:34:35] Trustee Luckham: and um if there's no further business today i'll call for adjournment all those in favor

[2:34:44] Trustee Luckham: that carries and you're going to hang around with me for a couple of extra minutes there

[2:34:48] Trustee Luckham: vice chair elliott

[2:34:49] Voice 6: i will sir okay

[2:34:50] Trustee Luckham: so then we'll just wait for uh everybody to head on out and um

[2:34:58] Trustee Luckham: and lori to stop the recording and broadcasting and then uh all right very good so good morning

[2:35:05] Trustee Luckham: everyone um uh executive committee staff members of the public observing from afar

[2:35:11] Trustee Luckham: far. This is the Executive Committee meeting of June the 14th. I laugh because we're into more

[2:35:22] Trustee Luckham: than six months of the year now. And a pleasure to be here in Coast Salish Territory. My name is

[2:35:29] Trustee Luckham: Peter Luckham. I'm elected on Thetis Island, which is in Penelope and Lackson Territory.

[2:35:33] Trustee Luckham: I like to reflect on the place that I live and the fact that generations of Coast Salish people have lived here for thousands of years with art, culture, practices, of which we are only beginning to fathom the beginnings of, despite having been here for a couple of hundred years.

[2:36:00] Trustee Luckham: um i was privileged to be able to attend a fire chief's convention recently my other hat

[2:36:09] Trustee Luckham: one of the topics of conversation was cultural burning and it was so informative to understand

[2:36:16] Trustee Luckham: the alternate ways of knowing and the knowledge that the knowledge keepers and elders

[2:36:21] Trustee Luckham: have to this day with respect to management of the grasslands and the forests and the use of fire

[2:36:29] Trustee Luckham: to facilitate that way of life and harvesting and production of medicines and safety of their

[2:36:37] Trustee Luckham: own communities and that's that knowledge is being embraced by the fire service

[2:36:42] Trustee Luckham: with it what it calls prescribed burning and indeed knowledge keepers and first nations

[2:36:50] Trustee Luckham: members chiefs of fire departments as well as knowledge holders are participating in that and

[2:36:55] Trustee Luckham: And it's rewarding to be part of that learning.

[2:37:01] Trustee Luckham: So, indeed, a pleasure and honor to be able to live here in Coast Salish Territory.

[2:37:05] Trustee Luckham: So, I'll just introduce my colleagues here.

[2:37:08] Trustee Luckham: I see that David Mott has joined us.

[2:37:09] Trustee Luckham: I'll give him a minute to catch his breath.

[2:37:11] Trustee Luckham: But Toby Elliott on Gabriola.

[2:37:14] Voice 6: Good morning, everyone.

[2:37:16] Voice 6: Yes, coming to you from Gabriola Islands, the name of First Nation Territory.

[2:37:21] Voice 6: um and yeah along with you peter i got to witness some marrying of traditional knowledge and science

[2:37:31] Voice 6: um this i think it was this past weekend gabriela oceans day was celebrated um with a partnership

[2:37:40] Voice 6: between tsunamic first nation um coast marine division and dfo and a number of other partners

[2:37:49] Voice 6: And to our understanding, it's the first time that the nation has hosted a community event on their reserve land, Reserve Number 5, which really skirts Degnan Bay and goes out.

[2:38:06] Voice 6: And it's just an incredibly rich area of sea life.

[2:38:10] Voice 6: And so they showed us some of their technology, a remote-operated robot that goes underwater, and they're doing work on mapping and tracking underwater life and entering into advocacy in their territorial areas and water.

[2:38:30] Voice 6: So it was such a privilege to witness the communities coming together, and I was just, yeah, may there be many more.

[2:38:38] Voice 6: more so grateful for that opportunity thank

[2:38:42] Voice 21: you very much Tim Peterson good morning from

[2:38:48] Voice 23: in the territories of many Coast Salish uh peoples and the treaty territory of the Tla'ama nation

[2:38:58] Trustee Luckham: great thank you David Maude uh flying in from uh Maude Island or from you know well

[2:39:04] Voice 31: there is a

[2:39:05] Voice 31: modern too but let's stick to main island yes we we made it despite the the work of BC Ferries and

[2:39:11] Voice 31: the ministry of highways and the city of victoria who

[2:39:14] Trustee Maude: seem to conspire to make sure that i'm late

[2:39:17] Trustee Maude: to get to these meetings but i'm pleased to be here representing uh the many people from uh

[2:39:24] Trustee Maude: main island and uh thank you very much and it will be an enjoyable day i'm sure

[2:39:29] Trustee Luckham: great thank you and um we're being joined uh uh from afar today from with uh ross hotson

[2:39:36] Trustee Luckham: pillars attended a conference today i'm just gonna speak to our schedule here with respect

[2:39:40] Trustee Luckham: to that good morning ross morning and also on the line here we have david maude uh director

[2:39:47] Trustee Luckham: of legislative services in the victoria office uh good

[2:39:53] Voice 30: morning everybody coming to you from

[2:39:55] Voice 30: the government territory great

[2:39:57] Trustee Luckham: thank you and stefan sir mac uh also joining us today

[2:40:01] Trustee Luckham: regional planning manager good

[2:40:05] Voice 26: morning good

[2:40:07] Trustee Luckham: morning and uh just having a quick peek in my

[2:40:10] Trustee Luckham: participants list here i don't think i see anybody else online at the moment director

[2:40:14] Trustee Luckham: frader will be joining us a little later and perhaps some other staff will be joining us

[2:40:18] Trustee Luckham: later but of course that goes without saying lori foster who's looking after our technology

[2:40:22] Trustee Luckham: and our minutes and our agenda package amazing work thank you very much for all that you do

[2:40:28] Trustee Luckham: so uh before as we go into adopting the agenda session and calling to order um we do have an

[2:40:35] Trustee Luckham: agenda before us i i would like to be able to rejig this agenda um in order to uh meet the uh

[2:40:42] Trustee Luckham: the the needs and the opportunity for um staff to participate fully in the conference that they're

[2:40:48] Trustee Luckham: at today i've suggested that uh with in conversation with russ that we dedicate two

[2:40:53] Trustee Luckham: hours to the important items that staff russ particularly needs to be engaged in in um

[2:41:00] Trustee Luckham: the work today and that director fader is going to join us when she comes out of an important

[2:41:06] Trustee Luckham: session that she's already in this morning um there is an in-camera portion that needs to be

[2:41:11] Trustee Luckham: included in that uh uh portion of the agenda while the cao and director freighter are here

[2:41:18] Trustee Luckham: and my suggestion is that we start the in-camera at 10 o'clock uh sharp and um i'm intending to

[2:41:25] Trustee Luckham: to, for the most part, pass over some of the more administrative aspects and the bylaw approval

[2:41:32] Trustee Luckham: here today, which is fairly straightforward, and focus on the Trust Council meeting preparation

[2:41:37] Trustee Luckham: and the materials that are there. And just ask everybody to be succinct. And of course,

[2:41:47] Trustee Luckham: you know, particularly on the Trust Council meeting preparation, our role here today is to

[2:41:54] Trustee Luckham: ensure that the information is complete um and that there's sufficient information for trustees

[2:42:01] Trustee Luckham: to make decisions on on rfds and there's sufficient clarity and information on briefings

[2:42:08] Trustee Luckham: that also allows uh the council to understand what is going on and being reported out

[2:42:15] Trustee Luckham: and um you know as you know i have a methodology of going to a section at a time

[2:42:20] Trustee Luckham: and advancing those items to council and I'll follow that practice and then once we've gotten

[2:42:26] Trustee Luckham: through the meeting council preparation and the in-camera session there may be perhaps some other

[2:42:34] Trustee Luckham: priority issues that need to be discussed at that time but otherwise we'll just proceed

[2:42:39] Trustee Luckham: through the rest of the materials at a more leisurely pace let's say is that all right with

[2:42:43] Trustee Luckham: my vice chairs okay super thank you so then uh i'll just ask if uh so call the meeting to order

[2:42:51] Trustee Luckham: and with the respect to approving the agenda are there any additional aid item late items other

[2:42:57] Trustee Luckham: than the debt the items that are in the addendum today and i see tim peterson your hands up

[2:43:04] Voice 23: uh yeah we got a um an email from mari wellman at salt spring solutions and if we could put

[2:43:12] Voice 23: that under correspondence 10.5 or so that'd be great it came on monday

[2:43:17] Voice 23: i can send it out again

[2:43:18] Voice 23: if you need yeah

[2:43:21] Trustee Luckham: i don't recall seeing that which is interesting and so um is it of an urgent nature

[2:43:28] Trustee Luckham: that needs to be decided uh prior to our next uh it's

[2:43:32] Voice 23: another it's another request to uh to

[2:43:35] Voice 23: to have the correspondence put on the June council agenda.

[2:43:42] Voice 23: Okay, it's the court.

[2:43:44] Voice 23: Yes, I'm not

[2:43:46] Trustee Luckham: gonna spend too much time on it

[2:43:48] Trustee Luckham: and just otherwise just say,

[2:43:49] Trustee Luckham: okay, we'll add Mayor Wellman.

[2:43:52] Trustee Luckham: You know, it's a real compromise.

[2:43:54] Trustee Luckham: We've learned recently through chair training,

[2:43:57] Trustee Luckham: not to compromise our agendas and late items are late items.

[2:44:01] Trustee Luckham: And Monday is late, Friday is the deadline for this package.

[2:44:06] Trustee Luckham: package granted some other items have popped up in the short term so I'm going to ask uh executive

[2:44:12] Trustee Luckham: committee shall we add the Wellman

[2:44:15] Voice 21: item to correspondence today uh silence isn't getting

[2:44:21] Voice 21: me

[2:44:21] Trustee Luckham: anywhere yeah okay so I've got a thumbs up it's not just myself and and Tim that's what I'm

[2:44:27] Trustee Luckham: looking for so under correspondence we'll add uh Wellman at uh 10.4 it's important that we get this

[2:44:39] Trustee Luckham: sooner than later especially for council meetings 10.4 wellman salt spring solutions okay thank you

[2:44:48] Trustee Luckham: anything else for today and please do circulate it again uh tim just to make sure yeah i just

[2:44:55] Voice 23: resented the

[2:44:56] Voice 23: ec excellent

[2:44:57] Trustee Luckham: thank you so then i am going to then adopt the agenda um as amended

[2:45:02] Trustee Luckham: by general consent and um as i indicated earlier i'm going to advance through the agenda not in

[2:45:09] Trustee Luckham: in the order in which it's presented, but we will come back and make sure that we pick up the items

[2:45:13] Trustee Luckham: that I've passed over and appreciate any help that you might provide if I've obviously

[2:45:18] Trustee Luckham: omitted something. So I'm going to go to the follow-up action section of the agenda,

[2:45:25] Trustee Luckham: specifically item 5.1. And actually, rather than doing the roundtable that I normally do,

[2:45:31] Trustee Luckham: is just ask, I do want to recognize the CAO, if he has any additional remarks at this time

[2:45:40] Trustee Luckham: with respect to the organization that we might miss or not included in the follow-up action list.

[2:45:46] Trustee Luckham: Otherwise, I'm just going to ask if there are any questions about any item on the follow-up

[2:45:50] Trustee Luckham: action list. CAO, do you have anything additional?

[2:45:53] Voice 16: Thanks, Mr. Chair. Great to be with you this

[2:45:55] Voice 16: morning executive committee um i point you to much of this material it has advanced it says in

[2:46:01] Voice 16: progress but it's not completed until you've seen it um a number of these things are going on your

[2:46:06] Voice 16: trust council agenda package in your package um item five you'll want to note and that is um that

[2:46:15] Voice 16: somewhere between now and september i've done this informally told the ministry that they can

[2:46:20] Voice 16: anticipate a version two of the letter that was sent to

[2:46:24] Voice 16: minister kang but you'll see that this is some work

[2:46:27] Voice 16: that needs to be done for september trust council where they will

[2:46:31] Voice 16: reconsider or consider the nature of that letter either to send

[2:46:37] Voice 16: it full stop again amend it in some way

[2:46:40] Voice 16: as they advance this request this has also gone to the governance committee

[2:46:45] Voice 16: they have not really taken it up fundamentally

[2:46:48] Voice 16: um and of course the

[2:46:50] Voice 16: you'll see there's some correspondence from a trustee at the end of the package today that speaks to this.

[2:46:57] Voice 16: So I point you to that. Otherwise, I'd respond to questions.

[2:47:02] Voice 16: OK.

[2:47:02] Trustee Luckham: Any questions up for the CAO this morning on the follow up action list?

[2:47:07] Trustee Luckham: No. OK. Excellent work, Russ. Any questions for any other members of the senior staff that would normally be addressed on the follow up action list?

[2:47:17] Trustee Luckham: No. Okay, perfect. So then I'm going to tick that one off and come back to the other items after we've advanced through some of the other business. So indeed, I'm going to go all the way through now to Section 7, Trust Council Meeting Preparation.

[2:47:34] Trustee Luckham: um this is a real a bit of a mind twister this time around there's so many pieces to this puzzle

[2:47:42] Trustee Luckham: and the order of the trust council meeting itself and the agenda varies a little bit from the

[2:47:47] Trustee Luckham: materials which are more sequential in our package here today to approve so obviously the the two

[2:47:54] Trustee Luckham: primary items here are the three-day schedule and the draft agenda cover um for the meeting

[2:48:00] Trustee Luckham: and perhaps I'll just turn to the CAO Hotzenpiller as my practice just to summarize

[2:48:07] Trustee Luckham: what is ahead of us here. We've obviously seen this a couple of times and this would now be the

[2:48:12] Trustee Luckham: final version. It is. So this

[2:48:15] Voice 16: is refined and I think at this point the lens you're looking at

[2:48:18] Voice 16: is where our crunch points are challenging times where there might be some overlap

[2:48:26] Voice 16: lap or something runs over and how would we respond um really you can see the theme here

[2:48:34] Voice 16: is substantially the first time trust council is going to have some collective

[2:48:37] Voice 16: discussions around the future and their perceptions of the trust through the swap analysis

[2:48:42] Voice 16: we've extended that time period since you've last seen this it's now from 8 30 to 11 30 so it's

[2:48:49] Voice 16: longer um you'll see that in your report there's some some more detail around the swap we can

[2:48:54] Voice 16: discuss that later um and of course the reconciliation discussions with the ministry

[2:48:59] Voice 16: um so wednesday's a big day there is the pos uh and there's some reporting around strategic

[2:49:06] Voice 16: planning i hope um is clear to trustees one is an overview then there's the swat and then there's

[2:49:13] Voice 16: the discussion of um how we're advancing um the strategic plan so that's reporting here so those

[2:49:18] Voice 16: are sprinkled throughout this day i think that indeed the wet mid-wednesday they may there may

[2:49:23] Voice 16: Maybe some decisions in terms of extending the strategic planning session if it's really rolling.

[2:49:28] Voice 16: Chair Luckman would want to be aware of that.

[2:49:31] Voice 16: The good news is that from a trust area services, planning services, administrative perspective, June is, you know, there's ongoing work, of course, all the time.

[2:49:40] Voice 16: But there's not heavy reporting out to trust council in those three areas.

[2:49:44] Voice 16: So I think we've got some flexibility.

[2:49:48] Voice 16: Otherwise, new business is at 10.30 on the Thursday.

[2:49:54] Voice 16: And of course, you have a slightly smaller delegations public comment period, 1.30 to 2.30.

[2:50:00] Voice 16: It's about an hour because it's an on-island session.

[2:50:04] Voice 16: You've seen it a few times.

[2:50:06] Voice 16: I think it's in relatively good health.

[2:50:07] Voice 16: So if you wanted to change something, let us know now.

[2:50:13] Trustee Luckham: Okay, great.

[2:50:13] Trustee Luckham: Great. So, notwithstanding the content of the three days and the quarterly meeting agenda,

[2:50:24] Trustee Luckham: which we'll be reviewing individually a little bit shortly here, is there anything with respect

[2:50:31] Trustee Luckham: to the quarterly meeting or to the three-day schedule and the quarterly meeting agenda that

[2:50:36] Trustee Luckham: you think needs some alteration or some clarity? So, Tim Peterson, I'll go to you, and then Toby

[2:50:43] Trustee Luckham: be Elliot yeah

[2:50:45] Voice 23: I just wanted to report back that I did send some emails out to trustees who aren't

[2:50:51] Voice 23: on committees to request expressions of interest for the accessibility committee so we might want

[2:50:58] Voice 23: to have a space for that I did get a couple positive responses so that's good news and the

[2:51:05] Voice 23: only other thing I wanted to bring up was that in the in the delegation section it right now on the

[2:51:14] Voice 23: agenda it looks like the briefing on the disposition of delegations that i sent in uh is a

[2:51:19] Voice 23: delegation and of course it's it's not a delegation just the way it looks on the agenda at this moment

[2:51:26] Trustee Luckham: well that's great thank you for that tim i was wondering about that because it does uh it is in

[2:51:32] Trustee Luckham: the delegation seconds and does appear to be a delegation from uh trustee um peterson and i'm

[2:51:39] Trustee Luckham: just hunting for that now it should just be a new business

[2:51:42] Trustee Luckham: yeah so uh lori let's make sure that that

[2:51:46] Trustee Luckham: is the case i can't see that at the moment um is that all right lori yes

[2:51:53] Voice 24: thank you thank you very

[2:51:55] Trustee Luckham: much um anything uh further toby elliott oh

[2:52:01] Voice 6: thank you chair um there's two items and they're both

[2:52:05] Voice 6: both relating to sort of the territorial acknowledgement.

[2:52:12] Voice 6: I'm wondering if we can put, change the title there

[2:52:18] Voice 6: from land acknowledgement to welcome to the territory.

[2:52:22] Voice 6: And it's elder Geraldine Manson will be doing the welcome for us.

[2:52:31] Voice 6: Laurie, I don't know.

[2:52:32] Voice 6: I actually didn't get a response back from my email.

[2:52:34] Voice 6: may 27th um so perhaps this got lost in the flurry of agenda package preparation

[2:52:41] Voice 6: um but i had also confirmed that um elder geraldine can

[2:52:49] Voice 6: host a talk at the village of the ancestors of the gabriella museum as an alternative to the

[2:52:57] Voice 6: sea to sea so we have two options potentially sea to sea threads is the um the clothing textile

[2:53:06] Voice 6: recycling piece and i had explored the possibility of there's a new exhibit with petroglyph replicas

[2:53:16] Voice 6: at the village of at the gabriella museum and so

[2:53:21] Voice 7: i don't know if that got well

[2:53:26] Trustee Luckham: i don't know that

[2:53:27] Trustee Luckham: that's contemplated at this time but ceo hudson pillar you have something to add there so your

[2:53:31] Trustee Luckham: hand up yeah

[2:53:32] Voice 16: so we've been working fairly hard on developing this agenda at this time

[2:53:39] Voice 16: um a late developing alternative when we've got carpooling arranged and a whole bunch of things

[2:53:45] Voice 16: is maybe it'll work out but that would be a substantial change on the on the approval

[2:53:53] Voice 16: day of the agenda right here. Maybe Laurie wants to weigh in on a contemplated reorganization of

[2:54:03] Voice 16: the break for lunch on the field trip.

[2:54:09] Voice 28: Yes, thank you, Executive Committee. I'm aware of the

[2:54:15] Voice 28: secondary option or the other option to go to the museum, and Toby has set up with Elder Manson.

[2:54:23] Voice 28: I just haven't put out the survey to find out the interest yet of where people want to go during the carpooling.

[2:54:29] Voice 28: And I believe that the two could be orchestrated quite well, either both or one or the other,

[2:54:37] Voice 28: because they're only expected to be about 15 minutes and picking up a lunch along the way or the option to just stay at the Haven and not go.

[2:54:45] Voice 28: That's so that's the that's what the survey was going to say.

[2:54:51] Voice 6: okay thank you I wasn't sure I didn't get a response from that email and I should have

[2:54:56] Voice 6: followed up with you I apologize and

[2:54:59] Voice 28: I'm still weaving those threads together c2c threads as well

[2:55:02] Voice 28: um to bring that all to fruition I think there's going to be that and I also need to

[2:55:07] Voice 28: poll trustees on the carpooling thing yes we are allowed to carpool I checked with um director

[2:55:12] Voice 28: mobs about that and insurance she can weigh in more on that if there's any um further questions

[2:55:18] Voice 28: questions, but after today's meeting, that's the intention.

[2:55:22] Voice 21: OK,

[2:55:23] Voice 16: but we are approving this right now, so

[2:55:28] Voice 16: if there's an alternative thing, it should be demonstrated here because I think he

[2:55:33] Voice 16: sees approving this to go forward, though I'm

[2:55:39] Voice 16: not aware of the alternative.

[2:55:41] Voice 6: Well, I had been working on this for a

[2:55:43] Voice 6: month and have followed and have confirmation that she can be there.

[2:55:47] Voice 6: and so I it's just gotten missed in the administration so I apologize no no there's

[2:55:55] Voice 14: no need for that I'm just trying to okay

[2:55:57] Trustee Luckham: so why don't we just call this session community

[2:56:00] Trustee Luckham: engagement and leave off the specifics and Lori is going to sort that piece out in terms of what

[2:56:08] Trustee Luckham: will actually happen does that sound like a reasonable thing right it you know it's just

[2:56:13] Trustee Luckham: on the schedule um and then on the agenda um on wednesday um that is listed as uh

[2:56:27] Trustee Luckham: yeah so it's c to c thread so perhaps it should be something else like community

[2:56:34] Trustee Luckham: isn't that field trip that'd be good yeah thank you i think that's what it says on the schedule

[2:56:39] Trustee Luckham: it doesn't say that actually but that's a good thing for it to say oh it does say field trip

[2:56:46] Trustee Luckham: yeah so but then it lists it so maybe just uh leave that out is that okay lori can you pull

[2:56:51] Trustee Luckham: that off absolutely okay great and

[2:56:54] Voice 6: i've seen on other agendas um the the name of the person who

[2:56:59] Voice 6: is offering the territorial acknowledgement so i just wonder if we could add um the elder

[2:57:06] Voice 6: or geraldine manson to that bullet if it's not too long

[2:57:11] Trustee Luckham: i'm sure that that is possible um i just

[2:57:14] Trustee Luckham: would make a remark with respect to you know these these agendas are kind of uh template-ish right

[2:57:20] Trustee Luckham: and land acknowledgement i think is where we've ended up being because it's i personally think

[2:57:27] Trustee Luckham: and and i've been advised this that it is presumptuous of us to assume that we're going

[2:57:33] Trustee Luckham: going to have a First Nations welcoming onto their territory. It's up to them to welcome us if they

[2:57:39] Trustee Luckham: wish. And so that's why we landed on calling this a land acknowledgement. And if we have a guest

[2:57:44] Trustee Luckham: speaker and they welcome us into the territory, then that's a wonderful thing. But it's a presumption

[2:57:50] Trustee Luckham: that we would be welcomed. And that isn't necessarily the case, although it's always

[2:57:56] Trustee Luckham: been the case.

[2:57:57] Voice 5: Sure. Well, I'll look forward to learning more on that. Thanks. Yeah. It's

[2:58:02] Trustee Luckham: uh something that's evolving and and we may get different advice as we move forward but i am

[2:58:07] Trustee Luckham: conscious of that so then therefore if i think uh if there's nothing further with the three-day

[2:58:14] Trustee Luckham: schedule and the quarterly agenda uh as a separate item there uh 7.12 we will um i'm going to be so

[2:58:25] Trustee Luckham: so bold as to say that item 7.11, 7.12 be forwarded to council as amended by general consent.

[2:58:33] Trustee Luckham: Okay. Awesome. Thank you for that. So I'm just going to, CEO, I'm just going to continue through

[2:58:43] Trustee Luckham: this, assuming that it'll all fall into place. Sure. So 7.13 is the trust council special

[2:58:52] Trustee Luckham: electronic draft meeting minutes obviously this is an item for trust council to determine whether

[2:58:57] Trustee Luckham: or not it reflects the meeting uh that happened and i'll just ask vice chairs if there's anything

[2:59:04] Trustee Luckham: glaring that appears to be wrong um that we shouldn't forward this to council so i'm not

[2:59:11] Trustee Luckham: seeing anything flagged there so 7.1.3 lori please forward this to council as uh presented

[2:59:18] Trustee Luckham: So I'm probably going to go through the rest of the Section 7 here, asking the CAO, particularly items 7.1.4 through 7.1.2, I'm going to seek your assistance.

[2:59:38] Trustee Luckham: And which items do you think that should be tabled for discussion here?

[2:59:43] Trustee Luckham: And then I'll ask the vice chairs the same thing.

[2:59:45] Trustee Luckham: uh

[2:59:47] Voice 12: sir i think you should speak about five eight nine yes

[2:59:52] Trustee Luckham: that's what i've got

[2:59:55] Trustee Luckham: okay five eight and nine uh vice chair so that is there anything else in there

[3:00:00] Trustee Luckham: 7.14 through 7.12 that you wish to have some clarity or questions or discussion about?

[3:00:08] Trustee Luckham: No. Excellent. Okay, then. So then let's go to 7.1.5, the Trust Council follow-up action list

[3:00:15] Trustee Luckham: on page 51. Laurie, you're way ahead of me. Thank you. That's excellent. And CAO?

[3:00:23] Voice 16: well just like you previously had a um a mildly outdated fuel which we've actually caught up a

[3:00:32] Voice 16: bit trust council itself if you sit and look at this which they will be doing and you are

[3:00:37] Voice 16: responsible for helping facilitate the completion of these items they've got some stuff on here that

[3:00:44] Voice 16: needs some consideration um and i think that can naturally be borne out in the conversation

[3:00:51] Voice 16: I'm talking about item one, public engagement, trust council item two is just, it's not really

[3:01:00] Voice 16: an actionable thing in terms of a project.

[3:01:04] Voice 16: So I think at some point, maybe in the September meeting, we would go through an address just

[3:01:09] Voice 16: like we have with EC trust council's fuel a bit, because I anticipate some questions

[3:01:15] Voice 16: coming up in June around some of it.

[3:01:17] Voice 16: So I'm just putting that to you and letting you be aware of that as

[3:01:22] Trustee Luckham: you read through.

[3:01:24] Trustee Luckham: All right. Thank you. Any questions for the CEO on that item?

[3:01:29] Trustee Luckham: All right. Thank you very much, CEO. So 7.1.8, the SWAT and strategic planning session outline on page 66.

[3:01:38] Trustee Luckham: Over to you again, CEO.

[3:01:39] Voice 16: OK, so this is, you know, the significant piece of the Trust Council session.

[3:01:43] Voice 16: We all know where it's coming from.

[3:01:45] Voice 16: It's preparing us for some corporate planning adoption at the Islands Trust.

[3:01:49] Voice 16: You had a condensed version of this at your last meeting for consideration,

[3:01:53] Voice 16: and you asked for a bit more robust explanation of a SWOT

[3:01:59] Voice 16: and the development of some programming at the end so that we can get a richer analysis.

[3:02:05] Voice 16: I brought together the, because it's the FPC subgroupers,

[3:02:10] Voice 16: the ones who really thought we should move forward with the SWAT now.

[3:02:14] Voice 16: I brought them together, and they reflected on it a little bit.

[3:02:18] Voice 16: So this is where we're at.

[3:02:19] Voice 16: My question to you is, is this coherent, and does it make sense to you?

[3:02:25] Voice 16: And, of course, as EC members, you'll be, you know,

[3:02:29] Voice 16: supporting us through this three-hour or two- or three-hour process

[3:02:33] Voice 16: as we try and refine some of this work.

[3:02:35] Voice 16: in three hours to get 26 people to to get there it's going to be a challenge but I think it's

[3:02:42] Voice 16: worth it it might run over a little bit but this will be really the first time people get a chance

[3:02:47] Voice 16: to really share with others their view of the trust and its future and its challenges and so

[3:02:53] Voice 16: forth so is there any there's a general question to you do you understand what's being presented

[3:02:58] Voice 16: on these three pages and does it make sense right

[3:03:02] Trustee Luckham: so thank you CAO I see something's up there from

[3:03:05] Trustee Luckham: Toby Elliott. And so indeed, we did ask for some tweaking and adjustment here, and that's been

[3:03:10] Trustee Luckham: done. And it looks to me like everybody's satisfied with the outcome here. So well done,

[3:03:15] Trustee Luckham: CEO Hotson-Pillar. Excellent. Okay. Okay. So then the next item associated with that is 7.1.9 on

[3:03:23] Trustee Luckham: page 70, extension of the strategic plan and consideration of new strategic planning projects.

[3:03:29] Trustee Luckham: projects. You know, I just note that there's two most two recommendations associated with that

[3:03:37] Trustee Luckham: one extending the plan and one whether or not there's any new projects and

[3:03:45] Trustee Luckham: over to you, CAO, do you have anything else to add to that one?

[3:03:48] Trustee Luckham: I do. Hopefully,

[3:03:49] Voice 16: this report is clear. I've bounced back and forth on how to approach this.

[3:03:55] Voice 16: Throughout this Trust Council agenda, you'll see that, you know, it's not a tension. But

[3:03:59] Voice 16: But yes, we're working in corporate planning, but what are we doing in the meantime?

[3:04:03] Voice 16: And a month, six weeks ago, I was the view that we just put forward five or six projects

[3:04:09] Voice 16: and Trust Council discusses those and agrees, and that's what moves into the budget cycle.

[3:04:15] Voice 16: But on reflection, I think we would then lose some important projects that are already in

[3:04:21] Voice 16: the strategic plan for want of just being focused.

[3:04:25] Voice 16: So I think the best move until we have a new corporate plan is the extension of the current one.

[3:04:30] Voice 16: That then allows all our council committees over the next three months to six months to budget appropriately.

[3:04:36] Voice 16: And if there's projects the trust council doesn't want to carry on with, then they can be halted or they could be augmented by funding.

[3:04:43] Voice 16: As opposed to having a triage of item by item by item for a trust council that really hasn't done visioning

[3:04:51] Voice 16: and isn't prepared to take on a full strategic planning slate.

[3:04:55] Voice 16: Does that make sense?

[3:04:57] Voice 16: That makes a tremendous

[3:04:58] Trustee Luckham: amount of sense.

[3:05:00] Trustee Luckham: And indeed, what you're able to say in a verbal presentation is often,

[3:05:06] Trustee Luckham: so for everybody, is different than what you can put in print.

[3:05:09] Trustee Luckham: So I'm assuming that you will make an introduction similar to what you've just said

[3:05:14] Trustee Luckham: on this request for decision.

[3:05:16] Voice 16: I will.

[3:05:16] Voice 16: But of course, we cannot feather the discretion of trustees or trust counsel.

[3:05:20] Voice 16: That's why there's item two.

[3:05:21] Voice 16: yeah so there might be anything that uh someone wants to get on the table and they want to advance

[3:05:28] Voice 16: it's timely it requires it and needs to get into the business cycle so that's why we're not

[3:05:34] Voice 16: presuming anything of trust council so it's extension of the strategic plan and i just hope

[3:05:39] Voice 16: that this writing um i did do an overview of five or six of the top projects that are underway that

[3:05:44] Voice 16: are currently in the strategic plan and made a little hint about a couple others um the 50th

[3:05:49] Voice 16: anniversary of the Allens Trust is coming up in June. There should probably be some discussion

[3:05:54] Voice 16: on what that means to the organization and maybe enhancing some housing stuff. So there we have it,

[3:05:59] Voice 16: sir. The strategic plan that you see attached as Appendix 1 is up to date. So that's the status of

[3:06:07] Voice 16: the various projects at this time. Excellent.

[3:06:13] Trustee Luckham: I'm just thinking out loud, and it's always a

[3:06:16] Trustee Luckham: continuous evolution here um is that the contrary also exists right where uh council may decide

[3:06:23] Trustee Luckham: that there's items on the strategic plan that we should not proceed further yes and so that would

[3:06:31] Trustee Luckham: be it this would there would be an opportunity here if that was the case for the that kind of

[3:06:36] Trustee Luckham: discussion as well absolutely absolutely

[3:06:39] Voice 16: it's just where does the framework for having that

[3:06:42] Voice 16: discussion without trying to do a full strategic strategic planning session in an hour right um

[3:06:48] Voice 16: keep in mind at our last trust council by now we had a whole strategic plan discussed all the issues

[3:06:56] Voice 16: we had the projects associated with them we're not in that place right now

[3:07:01] Voice 16: um so this this i hope just gets us into the moving forward into the upcoming season okay

[3:07:08] Voice 16: I think

[3:07:10] Voice 6: this is excellent. It's funny because when I first joined council, I thought, you know, why not continue with the work on the current strategic plan, at least for another year to try to conclude some of these projects.

[3:07:25] Voice 6: It seemed like the previous trust council had thought through a lot of work that we wanted to undertake.

[3:07:33] Voice 6: And this is a good, it's almost like a vector or a filter to see what the new trustees want to focus on and where they see value and where they might, like you say, choose to leave something off.

[3:07:47] Voice 6: So I totally support this approach.

[3:07:50] Voice 6: I think it's a really great idea.

[3:07:52] Voice 6: And thank you for your thought.

[3:07:55] Voice 6: and the way that you frame the CAO.

[3:07:57] Voice 16: Okay, thanks.

[3:07:58] Voice 16: So Chair Luckum, this could be a big one.

[3:08:04] Voice 16: So I'm just saying on the agenda,

[3:08:06] Voice 16: it could either be, yeah, sounds like a good idea.

[3:08:08] Voice 16: It's the middle way, or it could be,

[3:08:11] Voice 16: hey, turn to page 68, we're gonna get into this.

[3:08:14] Voice 16: So I think we just have to be prepared

[3:08:16] Voice 16: for that eventuality.

[3:08:19] Trustee Luckham: And we do have a fair amount of time allocated

[3:08:22] Trustee Luckham: to undertake, so I think we're in good shape.

[3:08:24] Trustee Luckham: And if we need to expand or contract accordingly, we will.

[3:08:28] Trustee Luckham: Okay.

[3:08:29] Trustee Luckham: So then that's the three items that I identified that we need to have a conversation about in Section 7.

[3:08:37] Trustee Luckham: So unless there's anything further in Section 7, I'm going to suggest by general consent that items 7.14 through 7.1.12 be forwarded to Council as presented.

[3:08:56] Trustee Luckham: All right. Awesome. I'll mark those off.

[3:09:01] Trustee Luckham: okay so this then brings us to section 7.2 and uh there's only two items here planning services

[3:09:09] Trustee Luckham: director report and regional planning committee work program report and uh the director of uh

[3:09:15] Trustee Luckham: regional planning services are you going to take the lead well i'll just ask you if this you wish

[3:09:21] Trustee Luckham: to speak to either of the two items in the section for your department in

[3:09:27] Voice 27: the interest of time i

[3:09:28] Voice 27: think the reports uh speak for themselves and i'd be happy to answer any questions it's just a status

[3:09:33] Voice 27: update awesome

[3:09:34] Trustee Luckham: thank you very much for that so uh vice chair do you have any questions for the

[3:09:39] Trustee Luckham: director with respect to the two items in his area look at that everybody is happy with your

[3:09:48] Trustee Luckham: material so thank you very much uh stefan thank

[3:09:51] Voice 25: you mr chair

[3:09:51] Trustee Luckham: you're working uh i'll uh by general

[3:09:54] Trustee Luckham: consent advance 7.2.1 and 7.2.2 to council as presented so we're going to go to section 7.3

[3:10:06] Trustee Luckham: administrative services and ceo do we have director mobs with us at this time are you

[3:10:11] Trustee Luckham: going to carry this one

[3:10:12] Voice 16: i'm director mobs for

[3:10:14] Trustee Luckham: today all right so do you wish to speak to any

[3:10:19] Trustee Luckham: one of those three items that's in there uh

[3:10:21] Voice 16: the only thing i would say is that um

[3:10:24] Voice 16: receipt of the financial results is an important thing for trust council to consider

[3:10:29] Voice 16: um at the end of it at uh at this point in the in the business cycle so uh the statement of

[3:10:36] Voice 16: financial position um it won't be extensive but it does provide an indication of how we're doing

[3:10:41] Voice 16: the work we're doing and so julia will do that and then of course she'll update to we're moving

[3:10:48] Voice 16: into the audit cycle and the audits anticipated to be undertaken in september i don't know whether

[3:10:54] Voice 16: we will have an update from the mia analysis um if we do i would get julia to provide it

[3:11:00] Voice 16: but it is looking pretty good so that's the municipal insurance agency um discussions

[3:11:10] Voice 16: yeah so it's it's taken some time but hopefully that uh that investment time will pay off i think

[3:11:15] Voice 16: that's it sir okay

[3:11:17] Trustee Luckham: i'm very excited that we've gotten to a warm and fuzzy place associated with

[3:11:23] Trustee Luckham: the mia that has indeed been a long time in in the works and um hopefully council agrees that

[3:11:29] Trustee Luckham: is something we should pursue and i presume at some point council will assist us in that

[3:11:35] Trustee Luckham: decision making rather than being administrative yeah yeah i'll contemplate that yeah yeah so 7.3

[3:11:43] Trustee Luckham: point one two and three uh vice chairs do you have any questions with respect to any of those or

[3:11:49] Trustee Luckham: need for clarity okay then so that's ready for council so then items uh lori 7.3.1 through

[3:11:58] Trustee Luckham: 7.3.3 forwarded to council as presented so um don't think uh director freighter has joined us

[3:12:08] Trustee Luckham: yet. And so perhaps I'll hold off on that section to provide her that opportunity to speak to those.

[3:12:16] Trustee Luckham: Do you think that's appropriate, CEO? You know, I

[3:12:18] Voice 16: think this is pretty straightforward,

[3:12:21] Voice 16: Mr. Chair. The annual report you've seen before, it's now filled out. I think the trustees,

[3:12:28] Voice 16: as they will, they will look at the census infographics. There is a story to be told

[3:12:33] Voice 16: in reading those infographics. I think that's going to be welcome material. And it's not

[3:12:38] Voice 16: if there's some of it is counterintuitive so I think it's actually

[3:12:42] Voice 16: helpful that it's going to be we're going to be doing our SWOT analysis

[3:12:45] Voice 16: getting this information at the same time and we've got the Conservancy

[3:12:49] Voice 16: report so I don't think she would bring much more than that okay and she will

[3:12:54] Voice 16: join us later on today I'm loathe to haul her out of session unless you had a

[3:12:58] Voice 16: very penetrating question for for this session no

[3:13:01] Trustee Luckham: all right so let's just see

[3:13:02] Trustee Luckham: then um um if the vice chairs agree with us here that um that this is satisfactory in and provide

[3:13:10] Trustee Luckham: significant information for council to to to review um on items 7.4.1 through 7.4.5

[3:13:19] Trustee Luckham: uh vice chairs any clarity that is necessary there no it looks like we're all in agreement

[3:13:26] Trustee Luckham: so that's wonderful doing very well here this morning i

[3:13:29] Voice 6: would express thanks to director

[3:13:31] Voice 6: Director Freider because I believe she initiated um had to get the sense requested the census data

[3:13:37] Voice 6: in early and uh to get these infographics so I think that was a great initiative it's going to

[3:13:43] Voice 6: be very helpful agreed

[3:13:46] Trustee Luckham: completely on top of everything else is going on in the trust area

[3:13:50] Trustee Luckham: services so uh and the annual report is always a lot of work so 7.4.1 through 7.4.5 forwarded by

[3:14:01] Trustee Luckham: By general consent, the council.

[3:14:03] Voice 16: Now, Chair Lockham.

[3:14:04] Voice 16: Yes, sir.

[3:14:06] Voice 16: Once a year, I get to say this.

[3:14:07] Voice 16: Oh.

[3:14:09] Voice 16: I don't think we should continue doing the annual report the way we do it.

[3:14:14] Voice 16: And that is with every single entity approving every word of the document.

[3:14:22] Voice 16: And it's in policy.

[3:14:25] Voice 16: Every LTC gets a copy and approves it.

[3:14:28] Voice 16: All committees get a copy and approve it.

[3:14:31] Voice 16: Of their section.

[3:14:32] Voice 16: of their section so think of the administrivia associated huge with that there's 18 different

[3:14:41] Voice 16: approvals for one document um and the backing and forthing so i think this coming year we've got to

[3:14:49] Voice 16: i just i just want to make a note let's reflect on how other organizations do their annual reporting

[3:14:54] Voice 16: and see whether we can make this efficient because it's a great document but rarely it

[3:15:01] Voice 16: it just does not deserve this much administrative industry food for thought yeah

[3:15:10] Trustee Luckham: it i tend to agree

[3:15:12] Trustee Luckham: it would be better for the voice was that of council more broadly but certainly no other

[3:15:18] Trustee Luckham: organization has uh 13 anonymous local governments under their umbrella so i would look forward to

[3:15:25] Trustee Luckham: that conversation so thank you for that um we'll say however that the annual report is an important

[3:15:30] Trustee Luckham: important document that is our opportunity to speak to our successes and our challenges and

[3:15:36] Trustee Luckham: present that to the minister and any other shareholders I'd like to think so it's an

[3:15:41] Trustee Luckham: important document but understand completely what you're saying there so

[3:15:47] Voice 6: and they just could we

[3:15:50] Voice 6: if this is in policy is it something that we could add to the list of policies that director Marla is

[3:15:56] Voice 6: looking at absolutely

[3:15:57] Trustee Luckham: yeah so let's address that when we come back into our executive committee

[3:16:02] Trustee Luckham: business um a little later in the agenda is that all right okay so then i'm going to then take it

[3:16:12] Trustee Luckham: by general consent if i didn't do that already that item 7.4.1 through 7.4.5 be forwarded to

[3:16:18] Trustee Luckham: council as presented and that's great you know this uh we've seen the a lot of this already

[3:16:24] Trustee Luckham: already at previous meetings. So it certainly makes it easier to advance these items to

[3:16:30] Trustee Luckham: counsel at this point. And I appreciate your advanced work in reading through all these

[3:16:36] Trustee Luckham: materials. So this brings us to 7.5, Trustee Summary Reports. And actually, I forgot to

[3:16:42] Trustee Luckham: mention this when we were looking at the agenda. It does strike me that all of these items,

[3:16:48] Trustee Luckham: 7.5.1 through 7.5.6 could be general consent agenda items. We would just receive them for

[3:17:02] Trustee Luckham: information unless somebody wanted to speak to them. Does anybody have any concerns with doing

[3:17:06] Trustee Luckham: that? And Lori, are there any concerns you have with respect to changing the agenda to reflect

[3:17:13] Trustee Luckham: reflect that those trustee summary reports be received as consent agenda items that'll maybe

[3:17:21] Trustee Luckham: buy us a little bit of time and I'm so pleased that so many have contributed to this this is

[3:17:27] Trustee Luckham: where we need to be is um making this easier to disseminate the information if

[3:17:33] Voice 6: I may apologize

[3:17:35] Voice 6: for the length of my notes they weren't really reports I will get better at this but it was a

[3:17:42] Voice 6: scramble to pull this together but i am not used to writing reports so i apologize to all of council

[3:17:48] Voice 6: for my notes

[3:17:49] Trustee Luckham: no apology is necessary the detail um you're not uh saying anything in there that

[3:17:56] Trustee Luckham: we wouldn't want to hear so i appreciate the detail actually so thank you um but certainly

[3:18:02] Trustee Luckham: concise is a good idea um so if there's any uh comments of remarks with respect to the details

[3:18:11] Trustee Luckham: details therein although obviously they're not our work they're trustees works and so therefore I

[3:18:16] Trustee Luckham: will advance the item 7.5.1 through 7.5.6 as uh consent agenda items uh to be added to the uh

[3:18:27] Trustee Luckham: Council agenda by general consent um now we uh rejig this agenda here uh 7.6 the 7.6.1 is actually

[3:18:40] Trustee Luckham: a new business item um that we will add um where is that now well that's at 7.7

[3:18:52] Trustee Luckham: i'm going to make it 7.75.5 unless you have some concerns about the order there

[3:19:00] Trustee Luckham: uh by chair peterson no okay so we'll move that one 7.6.1 to 7.7.5 do you copy that uh lori

[3:19:11] Trustee Luckham: thank you and then uh we have two uh delegations uh islands forest stewards regarding governance

[3:19:19] Trustee Luckham: and forests um it looks like we've received all of the materials for that and we also have the

[3:19:25] Trustee Luckham: cape roger curtis no camping petition not sure that we actually had the petition in the agenda

[3:19:31] Trustee Luckham: package and that was one of the requests um so um laurie you uh just turned to you do you want

[3:19:36] Trustee Luckham: to speak to the delegations as they fulfilled all the requirements uh

[3:19:40] Voice 28: yes with regards to 763 k

[3:19:42] Voice 28: roger curtis the writer um is uh speaking to some bylaws that will be coming your way and so i'm not

[3:19:50] Voice 28: sure if you wish this to be forwarded to trust council or if you wish to have this be an item

[3:19:55] Voice 28: on your next executive committee meeting as a delegation um the petition was uh just a bullet

[3:20:02] Voice 28: it just numbers with the names beside them. She didn't present an actual signature petition

[3:20:09] Voice 28: because it was conducted online, but has verified that there are over 1,400 signatures in bulleted

[3:20:18] Voice 28: names that I did not include here.

[3:20:21] Trustee Luckham: Right. Thank you, Laurie. And Laurie, you've flagged for me

[3:20:25] Trustee Luckham: the question that was in my mind is, of course, delegations to council are intended to speak

[3:20:32] Trustee Luckham: to trust wide issues, broad issues, not individual local trust committee concerns and or municipality

[3:20:43] Trustee Luckham: concerns. And indeed, when bylaws come forward, they are considered by executive committee

[3:20:48] Trustee Luckham: with respect to the policy statement. This appears to be much more specific about

[3:20:55] Trustee Luckham: about potentially asking council to reflect on intervening

[3:21:02] Trustee Luckham: in that other autonomous government's ability

[3:21:06] Trustee Luckham: to craft their own bylaws.

[3:21:08] Trustee Luckham: And I would certainly appreciate some advice perhaps

[3:21:10] Trustee Luckham: from Director Marler on that second delegation.

[3:21:16] Trustee Luckham: Is that fit in with the context of delegations to council

[3:21:24] Trustee Luckham: or vice chairs, if you have any thoughts

[3:21:26] Trustee Luckham: much associated with that yeah if

[3:21:31] Voice 30: i may um no i think you're right the um you know the delegations

[3:21:36] Voice 30: and your bylaw is supposed to be to things that trust council has jurisdiction over

[3:21:42] Voice 30: um so in this case the bylaw will come to executive i guess for approval it's an lcp amendment

[3:21:49] Voice 30: and if the executive decides you know against it Boeing could go to council for consideration so

[3:21:58] Voice 30: council could potentially get involved but it wouldn't be directly involved

[3:22:04] Voice 30: so it's kind of a difficult one I guess I'd say that's in a bit of a gray area as to whether

[3:22:09] Voice 30: you would consider this business of council or not not sure if that's helpful yeah

[3:22:17] Trustee Luckham: oh it is

[3:22:18] Trustee Luckham: is helpful because it is a gray area, although I'm inclined to think that it is not necessarily

[3:22:25] Trustee Luckham: the business of council and that a delegation to executive committee would be more appropriate

[3:22:32] Trustee Luckham: because that's the opportunity for us to say with an autonomous government here, and correct me if

[3:22:38] Trustee Luckham: I'm wrong, that the OCP that you're bringing before us is not in alignment with the policy

[3:22:44] Trustee Luckham: statement and that isn't a decision that at this point unless it is a protest that council makes

[3:22:51] Trustee Luckham: yeah

[3:22:52] Voice 30: i'd agree um with the chair on that that um the executive would definitely be much more

[3:22:58] Voice 30: appropriate uh place for this delegation so

[3:23:01] Trustee Luckham: vice chairs do you have any thoughts here and i see

[3:23:03] Trustee Luckham: vice chair elliott's hand up i

[3:23:05] Voice 6: would just tend to agree because i'm i'm not eager to set precedence

[3:23:09] Voice 6: of bringing local LTC or BIM issues to Trust Council.

[3:23:15] Voice 6: It's pretty overloaded as it is.

[3:23:17] Voice 6: So yeah, I'm wondering if we can redirect this

[3:23:20] Voice 6: to consider an EC's meeting.

[3:23:23] Trustee Luckham: Let's redirect it, I think.

[3:23:25] Trustee Luckham: Any concerns with that?

[3:23:29] Trustee Luckham: So I'm just hesitating

[3:23:37] Trustee Luckham: because I'm wondering whether this should be a motion

[3:23:38] Trustee Luckham: or I could just do this by general consent.

[3:23:40] Trustee Luckham: I'm gonna just by general consent

[3:23:42] Trustee Luckham: consent, acknowledge that and ask staff to redirect this request, advise the delegate

[3:23:53] Trustee Luckham: that executive committee believes that this should be redirected to executive committee

[3:23:57] Trustee Luckham: for as a delegation for consideration. And let's just do that by general consent. Is

[3:24:03] Trustee Luckham: that all right? I see Vice Chair Peterson hands up. Yes. Everybody's nodding in favor.

[3:24:08] Trustee Luckham: all right so then that concludes that so with that said are there any concerns about 7.6.2

[3:24:15] Trustee Luckham: it does seem uh that meets the criteria of being a broader uh trust-wide interest um

[3:24:21] Trustee Luckham: vice chair peterson uh

[3:24:25] Voice 23: sorry mr chair i was just perusing the addendum and uh and there was an item

[3:24:31] Voice 23: there uh that should have gone under the the trustee summary reports um so maybe we want to

[3:24:40] Voice 23: take a moment and put that in there the shellfish aquaculture management advisory committee

[3:24:46] Voice 23: piece

[3:24:46] Trustee Luckham: um thank you for catching that tim um i don't um some point yeah okay 7.5.7

[3:24:55] Trustee Luckham: so thank you so let's just conclude this section here delegations so it seems a little

[3:25:01] Trustee Luckham: uh less uh structured um so we're content with advancing the delegation request for the islands

[3:25:10] Trustee Luckham: forest stewards um to council as presented all right so then let it be so um so thank you tim

[3:25:19] Trustee Luckham: indeed in the addendum at 7.5.7 shellfish agricultural management advisory committee

[3:25:24] Trustee Luckham: uh summary report to be added to the summary reports in the consent agenda items are there

[3:25:31] Trustee Luckham: any concerns about advancing that as presented all right so then let's advance 7.5.7 lori thank you

[3:25:41] Trustee Luckham: um so 7.7 now brings us to new uh business items that's correct and so the new business items that

[3:25:56] Trustee Luckham: we have in front of us um uh trustee gavro has had this in place for some time i think we got

[3:26:04] Trustee Luckham: a notice of motion earlier and that is now here um three sort of last minute items uh trustee boland

[3:26:12] Trustee Luckham: that have come through i'm uh working with staff to get those on and indeed they are here um and

[3:26:20] Trustee Luckham: then 7.75 is the item that we moved from 7.6.1 from uh vice chair peterson with respect to

[3:26:28] Trustee Luckham: uh disposition of delegations um is there any conversation on any of these items well mr chair

[3:26:39] Voice 16: yes sir go ahead so you'll see these uh we're getting used to this with the new trust council

[3:26:44] Voice 16: if you read these they're all in a slightly different state um you know trustee gabriel

[3:26:50] Voice 16: got one in um staff had time to provide some commentary um as as trustees think about what

[3:26:57] Voice 16: to do next um then trustee boland had three or well i think she had more than that but we've got

[3:27:04] Voice 16: to boil down to three different requests and you'll see the ones we've gotten we got her to

[3:27:11] Voice 16: get it into this format but for some of them we simply haven't had time to analyze or provide

[3:27:19] Voice 16: real comment moving forward the challenge here would be trust council says yes just go do it

[3:27:24] Voice 16: and you're you're not informed as to what might be the outcome um this is to say this is all about

[3:27:31] Voice 16: trustee boland but i'm just saying we have to to get ordered decision making we have to get our

[3:27:39] Voice 16: things in a sequence and in reasonably good time and in the last two days it's hard to analyze five

[3:27:46] Voice 16: different rfds for what may or may not occur um that being said looking forward to uh to seeing

[3:27:55] Voice 16: how these play out

[3:27:58] Trustee Luckham: yeah um thank you ceo so reflecting on what you're saying there um indeed

[3:28:05] Trustee Luckham: unless it's an urgent matter it there's not really a necessity for something to come late in the

[3:28:13] Trustee Luckham: process if it's a matter which requires some thoughtful consideration to develop that they

[3:28:20] Trustee Luckham: should come much earlier in the process essentially what you're saying and so um perhaps again this is

[3:28:27] Trustee Luckham: some policy adjustment that requires uh some guidance for uh council when they are cons having

[3:28:36] Trustee Luckham: some of these deep thoughts about improving the way that we do our work because indeed these are

[3:28:41] Trustee Luckham: things um which we should consider but there does need to be some thought going into it so yeah um

[3:28:48] Trustee Luckham: We'll get better at this.

[3:28:50] Trustee Luckham: Yeah, so appreciate that.

[3:28:51] Trustee Luckham: So I think the five that are here, well, four, the many of 7.1 through four, are sufficient to at least get the ball rolling.

[3:29:03] Trustee Luckham: And council can determine if there needs to be more thought to go into it before we might want to seek options from staff rather than providing specific direction.

[3:29:14] Trustee Luckham: But we'll see how that unfolds.

[3:29:16] Trustee Luckham: Is that all right, C.L.?

[3:29:17] Trustee Luckham: Yeah,

[3:29:18] Voice 16: I will point out that the last one is, and this is from Trustee Boland to say, requesting a discussion. So she's requesting on the June Trust Council meeting time to discuss that matter, which is part of your agenda development consideration.

[3:29:38] Voice 16: So that's 774. And that is the letter to the minister, Minister Kane.

[3:29:44] Voice 16: right which is a work in progress right already i just want to be aware that that's a request for

[3:29:52] Voice 16: time it's not a request for a decision necessarily but for from for your auspices it's she wants to

[3:29:59] Voice 16: have a very brief discussion

[3:30:00] Voice 16: discussion with trust Council on

[3:30:02] Voice 21: that topic that's all yeah okay

[3:30:13] Trustee Luckham: um the the I I'm having trouble with

[3:30:16] Trustee Luckham: the distinction um she feels that count the need there needs to be discussion at Council with

[3:30:22] Trustee Luckham: respect to this item which we are advancing and expect to have advanced by the September agenda

[3:30:29] Trustee Luckham: agenda

[3:30:29] Voice 20: yeah okay

[3:30:33] Trustee Luckham: um so I see some hands up here I thought I saw Vice Chair Elliott's hand up but

[3:30:39] Trustee Luckham: maybe it got answered in the meantime

[3:30:40] Voice 6: I do but I I'm pondering um it's true so

[3:30:43] Trustee Luckham: Vice Chair Peterson

[3:30:45] Trustee Luckham: on the um on the new business items 7.1 through 7.5 yeah

[3:30:53] Voice 23: uh just reflecting on what the CAO was

[3:30:55] Voice 23: saying and um and bringing uh of course it's not that we want to fetter uh trustees bringing rfds

[3:31:05] Voice 23: but the that concept of um is there sufficient time for staff to give trust counsel you know

[3:31:14] Voice 23: some good advice on on an rfd especially if it requires resourcing etc etc uh that's the exact

[3:31:22] Voice 23: reason why uh my little piece on disposition of delegations was set up not as an rfd because i

[3:31:30] Voice 23: don't think we're there and i didn't want to put i don't want to put staff in a position of either

[3:31:35] Voice 23: you know saying we can't tell you what the implications are you know so maybe that's just

[3:31:41] Voice 23: something that we can uh talk to our fellow trustees about and sort of get that thinking going

[3:31:47] Voice 23: that you know jumping right into an rfd unless it's unless there's some urgency on there

[3:31:53] Voice 23: maybe discussion is the place to start so just my thoughts on that mr chair

[3:31:59] Voice 16: yes please i think this

[3:32:02] Voice 16: is a fantastic topic and i don't know whether it needs to be mined right now but ever since i've

[3:32:09] Voice 16: been at the trust this is an unusual process where a trustee sends an idea in kind of gets

[3:32:15] Voice 16: the staff to work on it to make it um saleable in the voice of the trustee but may or may not

[3:32:22] Voice 16: analyze it um because the assumption then becomes if a trustee comes up with an idea and staff do

[3:32:31] Voice 16: four hours working on some idea that's not going to fly at trust council we've used a whole bunch

[3:32:37] Voice 16: of resources on idea that's not supported yet so i think it's okay to have like a non-rfd you know

[3:32:46] Voice 16: if you want to go all the way to an rfd that's fine but if there's a history at the trust of

[3:32:51] Voice 16: of then the trust council saying, okay, great idea.

[3:32:54] Voice 16: Let's investigate that by getting some reporting on it.

[3:32:57] Voice 16: And instead of saying, let's adopt it,

[3:33:00] Voice 16: that would allow for trustees to float an idea,

[3:33:04] Voice 16: have a discussion without a whole bunch of analysis by staff.

[3:33:07] Voice 16: So it's freeing and then developing,

[3:33:11] Voice 16: convincing everybody, yes, this is a good idea.

[3:33:13] Voice 16: We should advance.

[3:33:14] Voice 16: And then we go, it's worth us dedicating money

[3:33:17] Voice 16: to figuring out whether we wanna go further or not.

[3:33:20] Voice 16: That's the dance we're in.

[3:33:22] Voice 16: And we haven't got the rhythm yet.

[3:33:28] Voice 16: So I'm empathetic to the new trustees coming in,

[3:33:31] Voice 16: trying to figure out how to get their stuff in place.

[3:33:36] Voice 16: But there we go.

[3:33:37] Voice 16: I don't want to take up.

[3:33:38] Voice 16: I'm actually going to stop talking now.

[3:33:40] Voice 16: Thank you.

[3:33:42] Trustee Luckham: Well, you're right.

[3:33:43] Trustee Luckham: It is a dance.

[3:33:44] Trustee Luckham: And that's what we've got to figure out who's left, what is going forward.

[3:33:50] Trustee Luckham: Vice Chair Elliott.

[3:33:51] Trustee Luckham: it that

[3:33:53] Voice 6: was that's exactly um what i was going to bring up is is how do we consider important

[3:34:00] Voice 6: cross-organizational um changes you know with with implications in which we do need staff input and

[3:34:09] Voice 6: we do need some analysis without having to go get that analysis and and i think without trying to

[3:34:15] Voice 6: to speak for trustee bolin um she is quite uh sharp on the the point that we need to um track

[3:34:24] Voice 6: all of the hours that we're asking staff to to put towards a particular request or project so

[3:34:30] Voice 6: is there another format that's not a request for decision but here's an idea does it have merit

[3:34:36] Voice 6: fellow counselors or trustees sorry and um and then we get some staff analysis on it because

[3:34:44] Voice 6: these two gave me some honestly some sense of discomfort i see the merits in it i really

[3:34:49] Voice 6: get that that we need to see information presented in a different way but we absolutely need to know

[3:34:55] Voice 6: the implications and what's it going to cost and who's going to do it so is there a committee that

[3:35:01] Voice 6: could undertake this is this can we ask the governance committee i i don't know it's like

[3:35:07] Voice 6: how do we do the work um and she's asking some very good questions with these rfds but i don't

[3:35:16] Voice 6: want to go down a rabbit hole at trust council and see us debating the merits of something we

[3:35:21] Voice 6: don't fully understand um so i have some cautions about these but i do see what she's asking and i

[3:35:28] Voice 6: think it's important i

[3:35:29] Voice 7: just don't know how to advance it yeah

[3:35:35] Voice 21: thank you for

[3:35:35] Trustee Luckham: that trustee elliott

[3:35:37] Trustee Luckham: it um you know i think that that you've got some really great questions in there uh particularly

[3:35:42] Trustee Luckham: about um who i i think that part of this is who's going to benefit from this additional work that

[3:35:48] Trustee Luckham: we're potentially asking staff to do because i do recall over the years that there's been reports

[3:35:54] Trustee Luckham: that have been created and they've been created for some time and who knows where they came from

[3:35:58] Trustee Luckham: and then somebody asked the questions why are you creating this report that nobody uses

[3:36:01] Trustee Luckham: um and so uh we need to know what the benefit is versus the amount of energy and effort that's

[3:36:10] Trustee Luckham: necessary to put into things and um and that includes the discussions as the ceos happen when

[3:36:18] Trustee Luckham: you somebody has an idea how do we get that discussed and get it advanced you know i would

[3:36:23] Trustee Luckham: say and i'm going off track here i'm sorry one of the reasons for in-person meetings is because

[3:36:29] Trustee Luckham: Because you've got an idea, you shop it on the floor outside of the council meeting and determine whether or not it's got any interest from trustees and then a number of trustees get together and make a proposal that comes forward.

[3:36:42] Trustee Luckham: And so that, to some extent, needs to get developed in a non-administrative way in order to determine whether or not it's something that has interest more broadly.

[3:36:57] Trustee Luckham: um anyway nonetheless we've got uh four items here 7.1 through 7.4 which i think are are flushed out

[3:37:05] Trustee Luckham: enough or three three of them anyway it's flushed out enough for uh council to uh run with 7.4

[3:37:13] Trustee Luckham: is of a discussion item and 7.75 is also a discussion item and so um this becomes a question

[3:37:22] Trustee Luckham: been on our agenda is where do we place uh these uh discussion items and presently i'm not mistaken

[3:37:34] Trustee Luckham: they are in that section uh uh quarterly meeting i'm just looking here um to determine where oh

[3:37:46] Trustee Luckham: here where they are they're under new business in section 18 and at this present moment we have uh

[3:37:51] Trustee Luckham: uh, two items listed where obviously we have four or five items.

[3:37:56] Trustee Luckham: Um, so vice chairs, do you want all of these, including the item of 7.75, the discussion

[3:38:03] Trustee Luckham: item from, uh, trustee Peterson added to a new business.

[3:38:07] Trustee Luckham: So they would go in as, uh, RFDs and, uh, and perhaps briefing or discussion item is

[3:38:13] Trustee Luckham: the way they need to be titled.

[3:38:14] Trustee Luckham: The other ones.

[3:38:15] Voice 6: I honestly,

[3:38:16] Voice 6: I think it's going to, uh, sorry, trustee Peterson, you had your head up.

[3:38:22] Voice 23: well the the only issue i have um is i'd really like to have the uh the the briefing discussion

[3:38:30] Voice 23: on disposition of delegations before we do disposition of delegations uh just the whole

[3:38:37] Voice 23: point is that we create some thought about how we go about that and it'd be

[3:38:44] Voice 23: great if we got to do

[3:38:44] Voice 23: that before we did

[3:38:45] Trustee Luckham: it well indeed that's what i'm proposing under new business at 18.x and then

[3:38:51] Trustee Luckham: disposition and delegations follows that oh

[3:38:55] Voice 23: okay because i was looking at the uh the schedule from

[3:39:00] Voice 23: the addendum and and it's actually reversed in that so ah

[3:39:05] Trustee Luckham: okay so i'm not up to speed on that

[3:39:10] Trustee Luckham: uh

[3:39:10] Voice 23: yeah page five of the addendum posts disposition and correspondence just before

[3:39:16] Voice 21: new business so i i haven't got access to that lori can you help us which is

[3:39:27] Voice 21: screen it's

[3:39:28] Trustee Luckham: up on the screen yeah oh that's

[3:39:32] Voice 19: the only thing that's okay but

[3:39:33] Trustee Luckham: that's the old one

[3:39:34] Trustee Luckham: that's on the screen that's not the one that's in the addendum oh no that's the September meeting

[3:39:40] Trustee Luckham: that's in the addendum Tim yeah not the not

[3:39:45] Voice 21: the June meeting right but my apologies okay

[3:39:50] Trustee Luckham: that's

[3:39:50] Trustee Luckham: good so we are in order and so I think that that is satisfactory and in fact maybe that

[3:39:58] Trustee Luckham: item of yours 7.75 actually should go as a item under disposition of delegations and just plunk

[3:40:06] Trustee Luckham: that right where it belongs any

[3:40:10] Voice 21: concerns with that vice chair elliott uh

[3:40:14] Voice 3: no i wanted to speak

[3:40:15] Voice 3: to something else mr

[3:40:17] Voice 16: chair i i don't think you should do that okay i respectfully think it should

[3:40:22] Voice 16: be a new business item for as any other one would be

[3:40:27] Trustee Luckham: okay so then if we go then to section 18 of the

[3:40:31] Trustee Luckham: agenda we have these items which are before us now um three rfds and two discussion items

[3:40:40] Trustee Luckham: are we satisfied to advance those as new business items to council i

[3:40:46] Voice 6: am not sir um okay then let's

[3:40:48] Voice 6: hear what

[3:40:49] Trustee Luckham: you think i

[3:40:50] Voice 6: honestly think we should request that trustee boland um either submit

[3:40:55] Voice 6: these to the governance committee to run through their matrix or work with staff in a process to

[3:41:02] Voice 6: bring these back at a future time for consideration. Because it's important work, but they're not ready

[3:41:10] Voice 6: for a decision of council. And we're going to spend a lot of time debating something that we

[3:41:18] Voice 6: don't know enough about. It's going to have organizational impacts. So I don't feel comfortable

[3:41:25] Voice 6: advancing these if she wants to submit them as a briefing and say i'd like to do some work on this

[3:41:29] Voice 6: where do you think this should go well i guess that's a request for decision but um yeah i don't

[3:41:38] Voice 6: know i i don't feel comfortable with these two items so i'm i'm struggling right

[3:41:44] Trustee Luckham: i do think that

[3:41:45] Trustee Luckham: your suggestion they go to the governance committee is probably a reasonable thought

[3:41:52] Voice 16: Well, I think we're caught here until we collectively acknowledge there's some challenges with the system.

[3:41:59] Voice 16: Trustee Boland wrote these in a, we've asked her to put them into RFD form because we had no other option available other than a very casual note.

[3:42:10] Voice 16: So she's responding to the organization's request to get it into an RFD type form, to be fair to her.

[3:42:17] Voice 16: and she did that in fairly short shrift her her or anyone else's original request or sort of just

[3:42:25] Voice 16: email requests i'd like to talk about this or i'd like to move this forward the other element is

[3:42:31] Voice 16: that any trustee at new business can put their hand up and say i've got new business i'd like

[3:42:34] Voice 16: to discuss and just put it on the table and as long as um it gets um either the chair accepts

[3:42:42] Voice 16: it or it's put to Trust Council for approval to discuss it, away we go.

[3:42:46] Voice 16: So this is better than that, and I think that Trust Council will find its wisdom.

[3:42:55] Voice 16: Some of these things would take a lot of work, and some probably aren't less so.

[3:43:01] Voice 16: So I feel we're in this in-between place, and I offer that we can certainly accommodate

[3:43:06] Voice 16: this and this discussion from an administrative perspective as it goes forward.

[3:43:13] Voice 15: so i just want to make that yeah i understood

[3:43:16] Trustee Luckham: with respect to trustee or vice chair elliott's concerns there indeed council could and you could

[3:43:25] Trustee Luckham: advance that council that these these simply be forwarded to the governance committee for

[3:43:31] Trustee Luckham: consideration um i'm more inclined to do that than ask staff to spend energy and time and money

[3:43:39] Trustee Luckham: on something that may simply not fly whereas the governance committee could certainly

[3:43:44] Trustee Luckham: weigh in as to whether or not the there's merit in advancing this and believes that council

[3:43:49] Trustee Luckham: would support spending staff resources on developing it further i would think

[3:43:59] Trustee Luckham: there's a thumbs up so then therefore then those items should go all those items should be

[3:44:07] Trustee Luckham: added to new business under section 18 of council's agenda and so it looks like we've got

[3:44:15] Trustee Luckham: consensus there okay so i apologize we're 11 minutes after 10 i said we were going to go to

[3:44:21] Trustee Luckham: in camera at 10 um i think that we're probably in a position to do that at this time um and then

[3:44:32] Trustee Luckham: um is director freda with us uh

[3:44:36] Voice 16: no but i can if you want to take your traditional five minute

[3:44:38] Voice 16: a break, I could text her. What

[3:44:42] Trustee Luckham: a brilliant idea. Let's take

[3:44:43] Trustee Luckham: five minutes. We'll come back

[3:44:45] Trustee Luckham: at, let's say, 10.17, and we will go in camera, and we'll be as expedient as we can, and then

[3:44:53] Trustee Luckham: we'll return to the public meeting and finish off what business we need to with the CAO,

[3:44:58] Trustee Luckham: and then we'll go back and revisit the items that we've passed over and pick up other new

[3:45:04] Trustee Luckham: business items uh moving forward is that all right everybody all right so let's we can recess and

[3:45:10] Trustee Luckham: come back at 10 17.

[3:45:11] Voice 21: thank you thank you ceo hi can you

[3:49:40] Voice 21: hear me okay

[3:50:29] Voice 21: you on your phone claire i'm on my laptop

[3:50:36] Voice 33: i realized i've left my headphones in the car

[3:50:38] Voice 33: so we'll just have to make do

[3:50:39] Voice 22: i'm

[3:50:41] Voice 33: tucked away in what was a very quiet corner and now it's

[3:50:44] Voice 33: it's a little bit less

[3:50:45] Voice 16: loaded yeah hopefully

[3:50:47] Voice 33: it's all right no

[3:50:50] Voice 16: we're just going to move into

[3:50:51] Voice 16: in camera yeah and committee just wanted your your insight into a

[3:50:59] Voice 21: couple of those pieces

[3:51:02] Voice 21: whenever i'm in one of these hotel rooms i end up having coffee mate

[3:51:21] Voice 15: and it reminds me of working in a mill you

[3:51:27] Voice 6: know what i just had because i've run out of coffee

[3:51:29] Voice 6: because it's like korean three in one oh nice

[3:51:34] Voice 6: thing with sugar i drink black

[3:51:36] Voice 8: coffee it's horrifying

[3:51:40] Voice 2: well you have two of those and it's hard to get back i

[3:51:43] Voice 8: know i know i'm vibrating with too much

[3:51:47] Voice 8: recording

[3:51:48] Voice 21: and live streaming okay sorry about that where did the sea where did the chair go

[3:53:20] Trustee Luckham: director frederick thank you very much for joining us today sorry to drag you away from

[3:53:24] Trustee Luckham: what I'm sure is interesting and important work.

[3:53:29] Voice 21: Let us get a motion to go on camera.

[3:53:33] Voice 21: It's on the screen.

[3:53:36] Voice 21: I move that the

[3:53:38] Trustee Maude: meeting be closed.

[3:53:39] Trustee Maude: The public subject to section 91I of the community charter

[3:53:43] Trustee Maude: in order to consider a matter related to receipt of advice

[3:53:46] that is subject to solicitor client privilege

[3:53:48] and let staff attend the meeting.

[3:53:52] Trustee Luckham: All right.

[3:53:53] Trustee Luckham: So it's moved to have a seconder.

[3:53:55] Trustee Luckham: Trustee Elliott, thank you.

[3:53:56] Trustee Luckham: Call for the vote.

[3:53:58] Trustee Luckham: All those in favor?

[3:53:59] Trustee Luckham: So the meeting is closed and we'll just wait for the recordings to stop.