Hornby Island Local Trust Committee regular meeting, June 16, 2023

[0:00:00] Voice 12: okay we'll just watch and see when the live stream is started and then you will be good to go

[0:00:20] Voice 3: should just be a few more seconds okay we're good excellent

[0:00:45] Voice 14: all right then good morning and thank

[0:00:47] Voice 14: you for joining us today for this electronic regular meeting of the hornby island local trust

[0:00:52] Voice 14: committee i'd like to start the meeting by acknowledging that we're fortunate to be able

[0:00:56] Voice 14: to gather today across locations in the territory of the coach salish people and be respectful of

[0:01:03] Voice 14: that uh my name is tim peterson i'm elected on the skidi island and i'm chair of the hornby

[0:01:09] Voice 14: island local trust committee today i'm joined by hornby island trustees grant scott and alex allen

[0:01:20] Voice 14: and we together we make up the hornby island local trust committee and we have staff members joining

[0:01:26] Voice 14: us today. We have Catherine Vogt as our minute taker. Rene Jamarat is the Regional Planning

[0:01:32] Voice 14: Manager for the Northern Office. Margot Thomaidis is our Island Planner. And Sonia Zupanek will be

[0:01:39] Voice 14: joining us to present her staff report. And in the background, let's not forget,

[0:01:45] Voice 14: Will Cottingham is doing all the electronic wizardry to keep this going. This meeting's

[0:01:53] Voice 14: It's been being conducted electronically and is being recorded in livestream for anyone

[0:01:57] Voice 14: who cannot attend today.

[0:01:59] Voice 14: The recording is going to be available on the Islands Trust website within the next

[0:02:03] Voice 14: few days.

[0:02:05] Voice 14: And when we get to the public comments portion of the meeting, if you want to speak, please

[0:02:09] Voice 14: raise your digital hand.

[0:02:11] Voice 14: You can do this by clicking on the hand icon and your webinar controls at the bottom of

[0:02:16] Voice 14: the Zoom screen.

[0:02:17] Voice 14: And if you're joining us by phone, you can press star nine to raise your hand and star

[0:02:21] Voice 14: six to unmute.

[0:02:22] Voice 14: mute. This meeting is an official forum for your local trust committee to make decisions about land

[0:02:29] Voice 14: use planning matters and discuss relevant business. And I also want to add that this is a place of

[0:02:34] Voice 14: employment and despite the fact that some staff are in their own homes, our staff have the right

[0:02:39] Voice 14: to a safe and respectful workplace. So with that, committee members, trustees, we have an agenda

[0:02:51] Voice 14: before us and I'll note that there is an addendum and hopefully everyone has that and so

[0:02:59] Voice 14: approval of agenda is there any additions or corrections to the agenda not not hearing it

[0:03:13] Voice 14: any I'll take it by consent that we'll adopt the agenda as presented and we have no rise in report

[0:03:23] Voice 14: so we'll start with trustee reports who would like to go first today

[0:03:29] Voice 14: Your turn, Alex.

[0:03:32] Trustee Allen: What do you mean, Grant?

[0:03:33] Trustee Allen: Okay.

[0:03:35] Trustee Allen: Hi, stranger.

[0:03:36] Trustee Allen: I haven't seen you forever.

[0:03:37] Trustee Allen: I haven't seen Grant Scott for a long time.

[0:03:39] Trustee Allen: Anyways, what do I...

[0:03:42] Trustee Allen: Well, I tried to attend.

[0:03:43] Trustee Allen: I had terrible connection issues.

[0:03:46] Trustee Allen: I had to attend the RPC Housing Working Group,

[0:03:48] Trustee Allen: which I'm a member of, on Tuesday.

[0:03:50] Trustee Allen: So I'll just say we're working on a housing toolkit

[0:03:55] Trustee Allen: and looking at land analysis and baseline reports.

[0:04:01] Trustee Allen: And hopefully we're going to come up with some amazing ideas.

[0:04:04] Trustee Allen: Basically, we're just sort of compiling everything that's every housing examples from other islands.

[0:04:10] Trustee Allen: And hopefully it'll be helpful down the road.

[0:04:14] Trustee Allen: And then on the 19th, Monday, we're having our annual CVRD meeting.

[0:04:20] Trustee Allen: Denman Island attends as well.

[0:04:23] Trustee Allen: That's going to be Zoom.

[0:04:24] Trustee Allen: and uh what's exciting is our trust council is uh at the end of june and it's on gabriel island

[0:04:33] Trustee Allen: and that is the first time we've been on another island since march 2020 when we were sitting at

[0:04:38] Trustee Allen: salt spring island and uh the world changed so that's very exciting that we're actually going

[0:04:43] Trustee Allen: to go to one of our islands otherwise it's um i hope we can have more in-person meetings because

[0:04:49] Trustee Allen: because I have issues with always do see names

[0:04:53] Trustee Allen: and just a black box and not your faces.

[0:04:55] Trustee Allen: So hopefully the next meeting will be in person.

[0:04:58] Trustee Allen: So thank you.

[0:05:02] Voice 3: Great, thank you, Trustee Allen, Trustee Scott.

[0:05:06] Trustee Scott (probable): Thank you.

[0:05:08] Trustee Scott (probable): I was on Hornby Community Radio last Saturday with Albini

[0:05:13] Trustee Scott (probable): and to talk about trust issues

[0:05:15] Trustee Scott (probable): and the two main ones we discussed

[0:05:18] Trustee Scott (probable): or the cell tower by rogers and application and the apc recommendations the short-term

[0:05:28] Trustee Scott (probable): vacation rentals particularly and it's always very interesting talking to albini because he probes

[0:05:34] Trustee Scott (probable): and he pulls out you know and makes it quite interesting so on the cell tower issue it was um

[0:05:41] Trustee Scott (probable): i said i've spoken to a lot of people on the island i kind of canvassed about it what people

[0:05:46] Trustee Scott (probable): people take on it is there's a certain amount of objection to it for a number of different reasons

[0:05:51] Trustee Scott (probable): one is it's um too close to people too close to the Depot um and it's in the site of a potential

[0:05:58] Trustee Scott (probable): Community housing so those are the sort of the negatives I spoke to a lot of younger people who

[0:06:04] Trustee Scott (probable): are strongly for it because they don't have landlines anymore they tend to use cell phones and

[0:06:11] Trustee Scott (probable): And the fact that the Hornby Denman medical people sent a strong letter of support for it because they can't connect, people can't connect to the ambulance and some of the services that they need.

[0:06:24] Trustee Scott (probable): So it's been very interesting listening to different perspectives on the cell tower and the fact that many other islands have gone through the same thing.

[0:06:33] Trustee Scott (probable): So it's very interesting.

[0:06:34] Trustee Scott (probable): Short-term vacation rentals, similar.

[0:06:37] Trustee Scott (probable): There's fear and concern by some people about the fact

[0:06:42] Trustee Scott (probable): that they need the revenue to live on Runby,

[0:06:46] Trustee Scott (probable): which is obviously getting more and more expensive

[0:06:49] Trustee Scott (probable): all the time.

[0:06:50] Trustee Scott (probable): So it was just a very interesting conversation

[0:06:52] Trustee Scott (probable): on these two topics.

[0:06:54] Trustee Scott (probable): And so, Tim, I'll just leave it at that for now.

[0:06:57] Trustee Scott (probable): Thank you.

[0:07:00] Voice 14: Okay, thank you, Trustee Scott.

[0:07:03] Voice 14: So to start my chair's report,

[0:07:05] Voice 14: I'll just note that the recording

[0:07:07] Voice 14: The recording of our previous meeting in May 5th

[0:07:12] Voice 14: was not able to be posted.

[0:07:15] Voice 14: There's technical glitches with the recording

[0:07:18] Voice 14: and our team down at the office in Victoria

[0:07:21] Voice 14: that know all of the ins and outs.

[0:07:25] Voice 14: We're not able to retrieve that.

[0:07:26] Voice 14: So we apologize for that.

[0:07:31] Voice 14: Executive committee has been working on fixing the agenda

[0:07:36] Voice 14: for the trust council meeting at the end of June here,

[0:07:41] Voice 14: as trustee Allen mentioned,

[0:07:43] Voice 14: we'll be back in person on an island again

[0:07:46] Voice 14: for the first time in several years.

[0:07:47] Voice 14: And I think we're all looking forward to that.

[0:07:51] Voice 14: And other than that,

[0:07:53] Voice 14: I think that's all I have to report today.

[0:07:56] Voice 14: Look forward to coming back to Hornby in person in September

[0:08:02] Voice 14: and moving on the agenda,

[0:08:05] Voice 14: I don't believe we have the electoral area director with us.

[0:08:11] Voice 14: I have not seen so.

[0:08:16] Voice 14: And so that brings us to the public comment section.

[0:08:22] Voice 14: And I'll just remind folks who are wanting

[0:08:26] Voice 14: to address the local trust committee to be brief,

[0:08:30] Voice 14: to be respectful.

[0:08:31] Voice 14: And if you're on Zoom, raise your hand

[0:08:35] Voice 14: by clicking the raise hand icon.

[0:08:37] Voice 14: on and if you're on the telephone uh press star nine to raise your hand and star six to unmute

[0:08:44] Voice 14: when you're called on so with that i'll go over to the participants list here and i see one oh i

[0:08:53] Voice 14: see a couple hands up now so i'm going to start with ross uh birchall so please go ahead chair

[0:09:02] Voice 12: peterson would you just like to have enabled to speak or would you like these uh individuals

[0:09:08] Voice 12: individuals promoted to panelists so that we can see them or go the quick route and just do

[0:09:13] Voice 12: allow to talk?

[0:09:16] Voice 14: I'm perfectly fine with promoting them so we can see them if that's acceptable to

[0:09:21] Voice 14: the trustees.

[0:09:23] Voice 12: Okay. I'm just promoting Ross.

[0:09:37] Voice 3: There we go. Hi there. Can everyone hear me all right?

[0:09:41] Voice 14: Yes, we can hear and see

[0:09:42] Voice 1: you. Great. Thank you so much. Good morning. Thank you for the opportunity

[0:09:46] Voice 1: to speak. My name is Ross Bertschall, managing partner of WCG. So we're a Victoria based

[0:09:53] Voice 1: consultancy. Our firm is supporting the Hornby Island Community Economic Enhancement Corporation

[0:09:58] Voice 1: or HI-SEEC and some of their economic development related work. We recently submitted an application

[0:10:05] Voice 1: for funding to ICT to prepare a comprehensive economic development strategy for Hornby Island,

[0:10:12] Voice 1: and which, of course, touches on multiple sectors.

[0:10:15] Voice 1: However, the community and local businesses have already pointed

[0:10:18] Voice 1: to the urgent need for workforce housing.

[0:10:22] Voice 1: We're working on several engagement pieces to ensure our own knowledge

[0:10:26] Voice 1: of the situation and that community input is current,

[0:10:30] Voice 1: as well as pre-feasibility and feasibility efforts

[0:10:33] Voice 1: for a potential diversified community development encompassing year-round,

[0:10:38] Voice 1: live work workforce retail commercial and seasonal workforce uses to attract and retain a consistent

[0:10:45] Voice 1: workforce housing aging and or retiring population segment and maintain a level of affordability for

[0:10:53] Voice 1: permanent housing as a group and and with high seek we've identified a couple of suitable parcels

[0:11:00] Voice 1: of land for this potential development and look forward to continuing exploring options such as

[0:11:07] Voice 1: crown land and potential partnership or joint venture opportunities with komox first nation

[0:11:14] Voice 1: so as we begin to move this proposal ahead high seek is approaching a variety of potential

[0:11:21] Voice 1: funders partners and potential stakeholders to assist in the various planning stages and

[0:11:27] Voice 1: we just wanted to take this opportunity in this venue to essentially put the concept in in front

[0:11:33] Voice 1: of the local trust committee and provide a this very high level more formal introduction to what

[0:11:39] Voice 1: we're working on i know it's already been mentioned in this meeting but of course just to formalize

[0:11:45] Voice 1: and welcome any collaboration research data any other information available to two organizations

[0:11:51] Voice 1: such as yours that may assist us in moving projects such as this forward i'm not sure if

[0:11:59] Voice 1: catherine and sheila are here as well from high seek but i'm sure we'd be happy to answer any any

[0:12:04] Voice 1: questions you may have uh knowing of course that we're still in the early stages at this point uh

[0:12:09] Voice 1: but thank you so much for your time okay

[0:12:14] Voice 14: thank you trustees any questions or should we move along

[0:12:20] Trustee Allen: yeah

[0:12:21] Voice 14: that was good

[0:12:22] Trustee Allen: sorry hi ross it's alex here um yeah i didn't go through all the uh requirements

[0:12:28] Trustee Allen: of that particular grant but i didn't i i actually did not decide how does hornby fit into that

[0:12:33] Trustee Allen: because uh it just felt like more of a sort of large municipality type thing as opposed to

[0:12:38] Trustee Allen: hornby island when i looked at it um you have a minimum of three of four lenses housing

[0:12:44] Trustee Allen: transportation daily needs infrastructure and um yeah i wasn't quite sure how i thought we're kind

[0:12:52] Trustee Allen: of a small little goldfish in a big pond you know with this one so i just like to have maybe give me

[0:12:59] Trustee Allen: a little more update and how you can fit into that mold oh

[0:13:02] Voice 1: certainly yeah and this is in reference to

[0:13:04] Voice 1: the complete communities grant from ubcm correct yeah so um it i believe it was put out there for

[0:13:13] Voice 1: proposals may 16th or around that time so of course it was uh you know super rushed and uh

[0:13:20] Voice 1: the deadlines today so uh you know we're um and it high secret itself is not an eligible applicant

[0:13:28] Voice 1: so it would have to be um done either in partnership or with with an organization like

[0:13:33] Voice 1: islands trust or cvrd as the lead applicant and in terms of the eligibility criteria i mean certainly

[0:13:39] Voice 1: looking at the challenges with with servicing a development like this you know that would be the

[0:13:45] Voice 1: infrastructure piece um housing of course um and uh you know transportation which you know looking

[0:13:53] Voice 1: at ferry traffic and um logistics and you know who's working uh on island that comes from off

[0:14:01] Voice 1: off island, you know, these are all the types of pieces that would be considered. And, you know,

[0:14:05] Voice 1: I think at the end of the day, in this type of situation, what UBCM, the funder is looking for

[0:14:10] Voice 1: is basically a way to put together a more of a cohesive plan on, you know, how to address some

[0:14:17] Voice 1: of these issues to, you know, to get that end result in this case, you know, more permanent

[0:14:23] Voice 1: housing. But it looks like we may have missed the boat. So I thought

[0:14:29] Trustee Allen: you had an extension to

[0:14:30] Trustee Allen: the 30th or something uh

[0:14:32] Voice 1: the request for an extension has to be uh the request has to be

[0:14:38] Voice 1: made by an eligible applicant in this case high seek is not and so it would have to be made by

[0:14:43] Voice 1: either cvrd which you know fingers crossed that may happen today it may not um but it would have

[0:14:49] Voice 1: to be made by either cvrd or islands trust in this case yeah

[0:14:55] Trustee Allen: and then you know if we did it's

[0:14:57] Trustee Allen: too bad it was sort of at this short notice because if we had received this we would have

[0:15:02] Trustee Allen: We've had to get information from staff and, you know, carry it on a bit longer as well.

[0:15:07] Trustee Allen: I

[0:15:07] Voice 1: don't like five minutes as much as the next person.

[0:15:11] Trustee Allen: Well, good luck.

[0:15:12] Voice 1: Thank you.

[0:15:13] Voice 1: Appreciate the questions.

[0:15:17] Voice 3: Trustee Scott?

[0:15:19] Voice 3: No, I'm good.

[0:15:20] Voice 3: Thank you.

[0:15:22] Voice 14: Okay.

[0:15:22] Voice 14: Well, thank you, Ross.

[0:15:24] Voice 14: And so we'll go ahead to the next person with the hand up, which is just listed as a number 151225.

[0:15:42] Voice 12: I think

[0:15:43] Voice 12: because this is a phone number, we're

[0:15:44] Voice 12: being allowed to speak situation.

[0:15:46] Voice 12: Hi,

[0:15:47] Voice 6: I'm sorry. I live in an area with very poor internet reception. So if I have video,

[0:15:53] Voice 6: you can't hear me. Fair enough. Please. It's Catherine. I'm

[0:15:58] Voice 6: sorry. I shouldn't introduce

[0:16:00] Voice 6: myself. I am Catherine Ronan from HiSeek. And I would just like to say that every area needs

[0:16:09] Voice 6: needs affordable housing right now and unfortunately small communities are a bit

[0:16:13] Voice 6: at a bit of a disadvantage because a lot of the funding is directed towards the municipalities

[0:16:20] Voice 6: so uh we are passing around ideas some of them are not completely conventional

[0:16:29] Voice 6: but with the funding that will be available to us most likely we may have to look at something a

[0:16:35] Voice 6: little unconventional and we are really hoping that the trust will be open to exploring some

[0:16:41] Voice 6: new ideas that are not currently covered in any of the regulations and will help us to shepherd them

[0:16:48] Voice 6: through the process in a timely manner because i really feel that the hornby community is going to

[0:16:55] Voice 6: fall apart if we don't get workforce housing fairly quickly it's just uh it's so difficult

[0:17:03] Voice 6: for people to live here really uh the only people who can afford to buy here are people who work in

[0:17:11] Voice 6: the cities who make a different level of income from what we make here so

[0:17:17] Voice 3: i thank you for your

[0:17:19] Voice 3: help okay thank you for that and

[0:17:27] Voice 14: folks on zoom or on the phone if anyone else would like to address

[0:17:33] Voice 14: rest of the local trust committee, please raise your hand.

[0:17:39] Voice 14: And I see

[0:17:42] Voice 3: Heather, Heather D. Katten next.

[0:17:53] Voice 3: So we'll just go ahead and promote you up then.

[0:18:10] Voice 3: Not

[0:18:10] Voice 12: sure why, but the promoting doesn't seem to be working.

[0:18:14] Voice 12: So let's just see if

[0:18:17] Voice 3: we can enable her

[0:18:18] Voice 12: to speak one moment.

[0:18:21] Voice 4: Okay,

[0:18:25] Voice 12: here we go.

[0:18:25] Voice 12: Heather if you can unmute we um we should be able to hear you can you hear me now yes yes

[0:18:36] Voice 9: yes okay

[0:18:37] Voice 9: good um so uh I just want to echo Catherine Rowland's comments uh very much so but what I

[0:18:47] Voice 9: what I called you about was um the cell tower and you know as we know Island's Trust is responsible

[0:18:56] Voice 9: to preserve and protect our islands and we need transparent oversight and we need the trustees to

[0:19:08] Voice 9: ask the hard questions and get the answers review the information and bring it to the residents so

[0:19:16] Voice 9: we're more informed the residents here are really uninformed with this whole project

[0:19:21] Voice 9: so question number one would be is 5g technology safe i know the cbrd is asking this same question

[0:19:32] Voice 9: whether it's safe for all living breathing and non-breathing um uh entities um so we need it

[0:19:42] Voice 9: to be proved by the proponents that it is safe and show us the peer-reviewed studies

[0:19:49] Voice 9: and the thing that is concerning me now is I hear that 5G technology is easily hackable

[0:19:59] Voice 9: and in the wrong hands that could be very dangerous. Another question is have we looked

[0:20:09] Voice 9: at alternatives? Is there any alternatives for Hornby Island to get better self-coverage

[0:20:16] Voice 9: other than this tower um so the third question is for residents and um others trust to ask the

[0:20:27] Voice 9: questions and know what this will be used for we know uh okay cell reception that that's the easy

[0:20:33] Voice 9: one to say yes to uh rogers calls it connectivity and this really likely means with your smart

[0:20:41] Voice 9: all your smart devices, track and trace, all of our interactions, and mining our data.

[0:20:51] Voice 9: So these things are a concern because we hear that we're moving towards AI, and AI needs

[0:20:58] Voice 9: this bandwidth from these towers.

[0:21:02] Voice 9: And so I think when Hornby Island and when our trustee makes this decision, we need to

[0:21:07] Voice 9: really slow down and think the whole thing through so we're not inviting um what the

[0:21:14] Voice 9: fox in the hen house or maybe that's not quite the right term but so thank you for considering this

[0:21:23] Voice 14: thank you anything from trustees those

[0:21:28] Trustee Allen: are big questions um

[0:21:29] Voice 14: um

[0:21:31] Trustee Allen: but there is there is a beyond

[0:21:34] Trustee Allen: i did a little research and so instead of a cell tower and you want a cell phone connection

[0:21:38] Trustee Allen: connection in a remote area, and as with that, you can get a WeBoost, it's called. WeBoost for your

[0:21:44] Trustee Allen: home, WeBoost for your RV, WeBoost, you know, it's three different gadgets, apparently. I don't have

[0:21:53] Trustee Allen: a cell phone, so I, well, I do, but it's a flip phone, and I only use it when I go off island.

[0:22:00] Trustee Allen: Yeah, so Heather, all those other questions, like, we don't know, we don't have the answers,

[0:22:05] Trustee Allen: there's but i will say that there's there's a lot of research on the effect on wildlife and birds

[0:22:10] Trustee Allen: and bats tons of research that's out there so um in terms of there's and there's not enough on in

[0:22:19] Trustee Allen: terms of what the effect on wildlife versus human beings because the whole rogers report there's

[0:22:23] Trustee Allen: nothing about the wildlife it's all about and even environment if you look at their um their

[0:22:30] Trustee Allen: annual report it's quite interesting they have a tiny little paragraph on biodiversity and it's

[0:22:34] Trustee Allen: basically saying they're not going to use uh insecticide in another section environment it's

[0:22:40] Trustee Allen: all about hybrid vehicles and uh smaller footprints in their buildings nothing to do with

[0:22:47] Trustee Allen: the people and uh and then i will add in terms of that stat that everybody's repeating like a mantra

[0:22:55] Trustee Allen: the 80 percent of 911 calls by our smartphones well do you know that actually came from a stat

[0:23:01] Trustee Allen: in california in 2016. and

[0:23:06] Trustee Allen: uh also 35 of those those particular calls were either non-emergency

[0:23:13] Trustee Allen: or unintentional so look at to figure those stats out and then when you look up on the internet

[0:23:18] Trustee Allen: every single cell phone supplier is repeating that same mantra 80 of 911 calls so um

[0:23:26] Trustee Allen: there's a lot of cherry picking out there and a lot of um information it's misinformation

[0:23:30] Trustee Allen: information so it's a hard one it's a it's a what do you call it it's a long and winding road with

[0:23:36] Trustee Allen: this power proposal i don't know where we're going to go with it at this point but we'll find out

[0:23:41] Trustee Allen: thank you thank you

[0:23:44] Voice 14: okay thank you for that anything from you trustee scott no thank you

[0:23:50] Trustee Scott (probable): not at this time all

[0:23:53] Voice 14: right i'll just do one more round of canvassing folks to look for hands for

[0:23:58] Voice 14: for anyone who might want to address

[0:24:00] Voice 14: the Local Trust Committee today.

[0:24:03] Voice 14: I'll just give you all a moment,

[0:24:05] Voice 14: remind you that the raise hand button

[0:24:08] Voice 14: is in the bottom of your Zoom screen

[0:24:09] Voice 14: or star nine if you're coming in by telephone.

[0:24:13] Voice 14: And

[0:24:18] Voice 3: I see Karen Ross has a hand up.

[0:24:46] Voice 12: Karen, you can unmute and turn on your camera

[0:24:49] Voice 12: or just unmute if you prefer.

[0:24:55] Voice 12: There we are.

[0:24:56] Voice 14: And Trustee Scott, oh, thank you.

[0:24:58] Voice 14: I was just gonna ask you to mute.

[0:24:59] Voice 14: Okay, please go ahead, Karen.

[0:25:02] Voice 11: Oh, thank you. I'm sorry. I had trouble getting on. I've only been on for a couple of minutes.

[0:25:06] Voice 11: I assume that Sheila McDonald asked for support in principle for a workforce development project and that I wanted to support that request for the Islands Trust support in principle.

[0:25:29] Voice 11: And I assume that she may have also asked for the Islands Trust to have on their radar that there's currently no wording for tiny home parks or mobile home parks, they might be called in other jurisdictions, and that wording for that will help with this workforce housing project.

[0:25:53] Voice 11: it's anticipated that there will be tiny homes will be a component of it so those

[0:25:59] Voice 11: two items I wanting to support them and I'm sorry if I'm repeating what someone

[0:26:05] Voice 11: else has said thank you

[0:26:09] Voice 3: Karen Sheila has not talked yet oh

[0:26:13] Voice 11: sorry maybe I thought

[0:26:19] Voice 11: that was I the last person with my hand up maybe I could

[0:26:25] Voice 11: make this as the

[0:26:26] Voice 11: the request then um thank you alex uh at the board meeting on last monday night um high seek

[0:26:34] Voice 11: uh had asked for a delegation and they were too late to do an official delegation today

[0:26:41] Voice 11: so the board wanted to speak in the town hall section um to put this request into islands trust

[0:26:50] Voice 11: to, I guess when the actual application comes through

[0:26:55] Voice 11: that you would be forewarned

[0:26:57] Voice 11: and in a position to expedite the paperwork.

[0:27:00] Voice 11: And it's a matter at this point

[0:27:02] Voice 11: that the project anticipates

[0:27:04] Voice 11: that it would be on Crown land.

[0:27:05] Voice 11: So involve letters of support,

[0:27:08] Voice 11: fixing the zoning bylaws

[0:27:10] Voice 11: that would allow housing on those PU2 zones.

[0:27:14] Voice 11: And also the wording around,

[0:27:17] Voice 11: around smaller density developments,

[0:27:23] Voice 11: or is that higher density?

[0:27:24] Voice 11: I think that's actually higher density.

[0:27:26] Voice 11: Okay, so those, I think those three things,

[0:27:29] Voice 11: we would like the trustees, our trustees to be aware of,

[0:27:32] Voice 11: and perhaps start some dialogue with the planning staff

[0:27:38] Voice 11: around expediting that situation.

[0:27:41] Voice 3: So thank you, Alex.

[0:27:43] Voice 3: Thank

[0:27:46] Voice 14: you for that. And I just note that our next scheduled Local Trust Committee meeting

[0:27:52] Voice 14: is not until September 8. So if there are materials that you think should reach the

[0:27:59] Voice 14: Local Trust Committee in a timely fashion before that, please, by all means, send us

[0:28:04] Voice 14: some emails to the Local Trust Committee address. And that would get them in front of us and

[0:28:12] Voice 14: and also some staff eyes on that.

[0:28:14] Voice 14: So thank you for that.

[0:28:16] Voice 3: Thank you, Tim.

[0:28:17] Voice 3: And I'll

[0:28:17] Voice 14: just look again to see if there's anyone else further

[0:28:22] Voice 3: who'd like to speak.

[0:28:28] Voice 3: So I'm not seeing any

[0:28:30] Voice 14: raised hands at this moment,

[0:28:31] Voice 14: but I will give them another moment in case anyone is having

[0:28:34] Voice 14: some technological challenges, as it can be the case.

[0:28:41] Voice 14: The raised hand at the bottom of the Zoom screen or star nine

[0:28:47] Voice 14: if you're on the telephone and i'll just give another

[0:28:51] Voice 3: moment before we move along here

[0:28:52] Voice 3: okay i'm not seeing any further hands

[0:29:03] Voice 14: up uh so that being the case we'll just go ahead and

[0:29:08] Voice 14: proceed with the agenda uh we have no delegations today uh we do have in section seven we have

[0:29:18] Voice 14: minutes from the local trust committee uh meeting dated may 5th for adoption trustees any concerns

[0:29:27] Voice 3: Any concerns, corrections of those minutes?

[0:29:32] Voice 3: Okay, not seeing

[0:29:35] Voice 14: any then we'll take it by general consent

[0:29:39] Voice 14: that those are adopted as presented.

[0:29:44] Voice 14: No resolutions without meetings,

[0:29:47] Voice 14: no advisory planning commission minutes.

[0:29:49] Voice 14: And so that brings us to the local trust committee

[0:29:52] Voice 14: special meeting minutes of April 17th for adoption.

[0:29:56] Voice 14: Any

[0:29:56] Voice 3: concerns there trustees?

[0:30:02] Voice 3: No. All right. Well, we'll take it by

[0:30:05] Voice 14: consent that those minutes are adopted as presented as well.

[0:30:11] Voice 14: This brings us down to the follow-up action report on page 17, and we'll just check in and see if staff would like to address anything, and after that, I'll see if there's specific questions.

[0:30:27] Voice 3: Through

[0:30:28] Planner Thomaidis: the chair, no,

[0:30:29] Voice 3: there's nothing to address.

[0:30:33] Voice 3: Okay, thank you. Any questions? Trustee Allen?

[0:30:36] Voice 14: Alan.

[0:30:38] Trustee Allen: Yeah, I know I keep on going on about this letter to KFN. I almost feel like I just want to

[0:30:42] Trustee Allen: write my own letter this weekend, frankly. So I'll be down the loop. Is there anybody being hired for

[0:30:49] Trustee Allen: the First Nations position yet? Yes,

[0:30:55] Planner Thomaidis: there actually has. But I don't believe that they

[0:30:59] Planner Thomaidis: are starting right away. So but yes, somebody has been hired.

[0:31:06] Voice 3: And I guess no. That's it. Thank you.

[0:31:14] Voice 3: yeah

[0:31:14] Planner Thomaidis: stop staff can check in again with director freighter um and yeah hopefully have something

[0:31:21] Planner Thomaidis: i guess i see rpm um renee jimmerette here with her hand up as well can defer to her thank you

[0:31:27] Voice 7: through the chair as a quick update um staff member um for indigenous coordinator has been

[0:31:33] Voice 7: um hired they won't start until july um but there are actions noted um i believe on the agenda for

[0:31:41] Voice 7: For letters that are still making their way through the director freighter's desk to review.

[0:31:50] Voice 7: So we're continuously working with her and her team for these related letters and projects to get them out.

[0:32:00] Voice 7: So if that's something that you're reminding us again to do, we can definitely follow up and continue to do that.

[0:32:09] Voice 7: So thank you.

[0:32:10] Voice 7: yeah

[0:32:12] Voice 14: thank you for that and i i share uh trustee allen's uh concern and frustration that uh

[0:32:19] Voice 14: what seems like it should be a fairly straightforward uh letter going out that is

[0:32:27] Voice 14: taking some quite some time and uh so i thank you for bringing that up again trustee allen

[0:32:34] Voice 14: on is there anything further on the uh follow-up action list any questions okay well that brings

[0:32:44] Voice 14: us along to the section 8 i believe this is oh section 8.2 which is the rogers cell tower

[0:32:55] Voice 14: proposal and we have an update for information which is quite lengthy um i did not see although

[0:33:05] Voice 14: although I had understood that Brian Gregg was invited,

[0:33:11] Voice 14: but I don't see him here, so that's all right.

[0:33:14] Voice 14: Is there anything from staff that you'd

[0:33:18] Planner Thomaidis: like to mention?

[0:33:20] Planner Thomaidis: Yeah, I'd be happy to give a brief intro,

[0:33:24] Planner Thomaidis: and I actually just saw Mr. Brian Gregg in the attendees list.

[0:33:29] Planner Thomaidis: I can see him, so he is present.

[0:33:32] Planner Thomaidis: But, yeah, basically staff have shared a memo with the LTC

[0:33:36] Planner Thomaidis: see introducing a package that was received from Rogers last month containing a summary of the

[0:33:42] Planner Thomaidis: public consultation process to date including all public comments received during their consultation

[0:33:46] Planner Thomaidis: period. Staff are now in the process of analyzing all of this information for consistency with

[0:33:53] Planner Thomaidis: the Hornby strategy for antenna systems and will report back to the LTC once that analysis is

[0:33:59] Planner Thomaidis: complete no formal responses or land use decisions are being requested at this time

[0:34:06] Planner Thomaidis: the LTC may simply receive this information evaluate the materials make comments or raise

[0:34:12] Planner Thomaidis: any concerns that they wish to the proponent to address at this stage in the process

[0:34:18] Planner Thomaidis: prior to additional stages of consultation and yeah like I said the Rogers consultant

[0:34:24] Planner Thomaidis: consultant Mr. Gregg is present to answer any questions about this package and as well as about

[0:34:30] Planner Thomaidis: the next steps in the process okay

[0:34:34] Voice 14: thank you I see him there now as well um trustees any questions

[0:34:39] Voice 14: for the planner before we go and see if Mr Gregg wants to offer anything or any questions uh there

[0:34:49] Voice 14: there trustee Allen yeah

[0:34:52] Voice 3: so um Margo

[0:34:54] Trustee Allen: is that the analysis the staff analysis is from this

[0:34:57] Trustee Allen: particular package that we have here and you're going to bring back something in our September

[0:35:01] Trustee Allen: meeting is that how it's yeah

[0:35:03] Planner Thomaidis: that's that's the plan um because yeah just the way that the meetings

[0:35:07] Planner Thomaidis: are scheduled uh this is slightly time sensitive we'd like to to get it done uh sooner but yeah

[0:35:14] Planner Thomaidis: because the meeting the next meeting isn't scheduled till September uh that's likely when

[0:35:18] Planner Thomaidis: the next uh staff

[0:35:20] Voice 3: report about this will come hey thank you for that anything from you trustee scott

[0:35:28] Voice 3: or should we yeah go ahead you're muted sir sorry

[0:35:47] Trustee Scott (probable): i'm on my cell phone here i've been able to figure

[0:35:49] Trustee Scott (probable): out how to do both things off the computer but um my question is what authority does the trust

[0:35:58] Trustee Scott (probable): the local trust committee have over this question of cell tower are we advisory or because as i

[0:36:06] Trustee Scott (probable): I understand it, there's senior levels of government that can basically pass this

[0:36:10] Trustee Scott (probable): with or without our consent. So I don't really understand that. Could you explain that to me,

[0:36:17] Trustee Scott (probable): please?

[0:36:20] Planner Thomaidis: Yeah, through the chair, from my understanding.

[0:36:26] Trustee Scott (probable): Well, can I interject there? If you're not sure, how do we find out?

[0:36:31] Trustee Scott (probable): yeah

[0:36:32] Planner Thomaidis: all of this information is also provided in the package that rogers provided in that summary

[0:36:38] Planner Thomaidis: package um so then you're asking about what um level of jurisdiction islands trust has over the

[0:36:48] Planner Thomaidis: decision making um and my understanding is that uh you know there'll be procedures there are

[0:36:59] Planner Thomaidis: procedures outlined in the provincial policy that rogers still has to undertake and then

[0:37:06] Planner Thomaidis: they'll basically submit a or a request a motion or a letter of land use concert concurrence via

[0:37:16] Planner Thomaidis: islands trust and that'll satisfy flynn roard and ised requirements and then islands trust

[0:37:24] Planner Thomaidis: will also be receiving a provincial referral

[0:37:28] Planner Thomaidis: and will be asked to formally respond

[0:37:31] Planner Thomaidis: to that referral as well.

[0:37:33] Planner Thomaidis: So there'll be this request for land use concurrence

[0:37:35] Planner Thomaidis: and then the province through Crown land referral

[0:37:38] Planner Thomaidis: will also be interested in the response

[0:37:41] Planner Thomaidis: from the local trust committee.

[0:37:44] Trustee Scott (probable): So when you say interest,

[0:37:46] Trustee Scott (probable): that doesn't to me imply that we can actually,

[0:37:50] Trustee Scott (probable): if we say no, then it means no, they can't do it.

[0:37:56] Trustee Scott (probable): land use concurrence does that mean if we say we don't want that cell tower on hornby island the

[0:38:02] Trustee Scott (probable): cell tower won't be on hornby island this is where i get confused it seems like we're really

[0:38:07] Trustee Scott (probable): advisory to these other agencies who make the ultimate decision yeah

[0:38:13] Planner Thomaidis: i i brian greg is here

[0:38:16] Planner Thomaidis: he might be able to better answer that than i can yeah

[0:38:21] Voice 14: i was just gonna suggest that uh we ask uh

[0:38:25] Voice 14: Well, calling out to promote Mr. Gregg,

[0:38:29] Voice 14: panelists for a moment, and I'll just trustee Scott,

[0:38:35] Voice 14: this is a federal matter.

[0:38:37] Voice 14: So the ISED is the federal regulator who ultimately decides

[0:38:43] Voice 14: whether the land use authority and the proponent

[0:38:51] Voice 14: have um gone through the the proper procedures but it is it's a ultimately it's federal um

[0:39:00] Voice 14: and in this case because there's the crown line involved there's sort of a parallel process

[0:39:06] Voice 14: which involves a provincial approval as well and i see mr greg is there did you want to uh

[0:39:13] Voice 14: address the either that issue or anything else that pops up for you sure

[0:39:18] Voice 5: no um can you all hear

[0:39:20] Voice 5: hear me okay yeah yeah perfect okay so this is somewhat of a atypical situation in a sense

[0:39:29] Voice 5: where there's multiple as you all know multiple potential land use authorities um that kind of

[0:39:37] Voice 5: have overlapping jurisdiction in different types of ways on Hornby Island see you know you're within

[0:39:44] Voice 5: the Comox Valley Regional District I believe and then there's the Island's Trust

[0:39:49] Voice 5: and then there's in our case we're on provincial crown land and then we're under an exclusive

[0:39:55] Voice 5: federal jurisdiction as always regardless of where we are and so it's a great it's a great question

[0:40:01] Voice 5: and you know at the end of the day how it typically works is really only we have to kind

[0:40:08] Voice 5: of defer to ISED or Innovation Science and Economic Development Canada to sometimes make

[0:40:13] Voice 5: those determinations if there is any lack of of clarity however it has i do agree with um margo's

[0:40:22] Voice 5: uh comments it's it's our understanding through reviewing this that up to this point that because

[0:40:28] Voice 5: we are on provincial crown land for this particular proposal and because the province does

[0:40:33] Voice 5: have its own what they call land use operational policy for communication sites which does have

[0:40:40] Voice 5: have its own referrals and consultation requirements,

[0:40:43] Voice 5: including newspaper notices, referrals to First Nations,

[0:40:49] Voice 5: as well as other local stakeholders,

[0:40:52] Voice 5: including through to the Islands Trust,

[0:40:54] Voice 5: that typically that would be the applicable process

[0:40:57] Voice 5: on provincial Crown land.

[0:40:59] Voice 5: Now that doesn't mean in any way

[0:41:01] Voice 5: that we're trying to suggest that the Islands Trust

[0:41:03] Voice 5: wouldn't be fully consulted

[0:41:05] Voice 5: and an extremely important and critical stakeholder

[0:41:10] Voice 5: in all of this. However, on provincial crown land, obviously, the province does have, or maybe it's

[0:41:16] Voice 5: not so obvious, but the province does have authority to make land use decisions for this

[0:41:20] Voice 5: kind of thing. So we would have to get their support. But it's, you know, sort of my anticipation

[0:41:25] Voice 5: that they will weigh heavily the input of Islands Trust. So I don't know if that answers your

[0:41:34] Voice 5: your question uh i know that that was a lot of information but that's my understanding of of how

[0:41:42] Voice 5: it would work so we have to obtain approval and land use concurrence through the through the

[0:41:47] Voice 5: province but but via that process they're going to be you know consulting numerous stakeholders

[0:41:53] Voice 5: including the island's trust and i would think take that input into great consideration okay

[0:42:02] Trustee Scott (probable): Okay. So really what we are, in my language anyway, is advisory to the province, particularly, who then, they then give their input to ISIS, is it?

[0:42:22] Trustee Scott (probable): I said.

[0:42:24] Trustee Scott (probable): Yeah, who make the final decision.

[0:42:28] Voice 5: So, to a degree, so.

[0:42:31] Voice 5: So, excuse me,

[0:42:34] Trustee Scott (probable): let me ask you. Okay, let me make it see if I can make it. Who gives you a permit to stick the cell tower somewhere? Who, where do you get the piece of paper from? Who from?

[0:42:43] Voice 5: So, so generally speaking, even though it's under the jurisdiction of the federal government, they do require proponents like Rogers to work with local governments and land use authorities to obtain that piece of paper of land use concurrence.

[0:42:57] Voice 5: At the end of the day, if we can't get that from a land use authority, there is always a possibility or an option of going to the federal government to make that decision, but that's extremely rare and not desirable.

[0:43:09] Voice 5: And so that's not sort of at all what we're saying here.

[0:43:13] Voice 5: So it's not to suggest that our first step would be to go to the federal government for a decision.

[0:43:19] Voice 5: The expected first step is to work with the local land use authorities through this process.

[0:43:26] Voice 5: But since we're on provincial crown land, we do have to get basically a license of occupation and support from the province.

[0:43:35] Voice 5: They are the land use authority and basically will issue the permit or the license to use the provincial crown land.

[0:43:42] Voice 5: Correct me if I'm wrong, but the Islands Trust doesn't really have the authority to be issuing licenses of occupation or approvals on crown land.

[0:43:51] Voice 5: So that's not to sort of downplay the importance of the Islands Trust input.

[0:43:56] Voice 5: I think we would like to obtain the support of the Islands Trust, and we intend to fully consult and work with the Islands Trust, as we've been doing right from the outset here, sharing information, welcoming input, hoping to arrive at a supportable outcome.

[0:44:10] Voice 5: But at the end of the day, this project cannot move forward without approval from the provincial Crown land authorities.

[0:44:20] Voice 5: that's the critical next step I said will not be intervening or getting involved unless they're

[0:44:26] Voice 5: requested to do so and if we get land use concurrence through through the the province

[0:44:31] Voice 5: they would almost certainly defer to that unless there's an error with the process

[0:44:36] Voice 5: or some some issue that they see okay

[0:44:42] Trustee Scott (probable): we would only go to the federal government

[0:44:43] Voice 5: for what if there was there's a process called the impasse process where if we've exhausted

[0:44:49] Voice 5: our efforts and we can demonstrate that as a proponent we've exhausted our efforts to try to

[0:44:54] Voice 5: work with a local government towards a resolution they do reserve the option to be to intervene

[0:45:01] Voice 5: basically and to make that land use decision through what's called an impasse process but

[0:45:07] Voice 5: that's extremely rare and not something that i think any party desires to do so i'm only bringing

[0:45:14] Voice 5: that up because there was the question it's not not something that we're at all at this time

[0:45:20] Voice 5: looking to do and really never is something that we desire to do that's really if only if the

[0:45:28] Voice 5: process really goes sideways and you know it's determined that it's becoming unreasonable

[0:45:35] Voice 5: then we can go to the federal government for for an intervening decision yeah

[0:45:42] Voice 14: i just add that in

[0:45:44] Voice 14: In more typical cases that don't involve a site on ground land, the local land use authority would be, you know, front and center and the province would essentially not have the role that they do in this case because of the ground land application there.

[0:46:04] Voice 5: Yeah, and Rogers, just for the record, I think it would result in a much clearer and a more desirable outcome, just to be clear, to have concurrence or support from the Islands Trust.

[0:46:16] Voice 5: So we would really appreciate if we could get to a stage where we've demonstrated that we've arrived at a good proposal and can get your support.

[0:46:25] Voice 5: You know, if that weren't the case, we would be sharing that with the decision makers at the province and through to ISED.

[0:46:34] Voice 5: and have them review it like we don't decide if we have approval or not you know i said we'll

[0:46:39] Voice 5: review all of that information and likely make a determination that yes they accept or do not

[0:46:45] Voice 5: accept the land use concurrence so all of this is to say i think it would be a much more positive

[0:46:51] Voice 5: outcome if if the islands trust was aligned with whatever decision the the crown proposes to make

[0:46:58] Voice 5: too um it's not an ideal situation if the parties are at odds with one another um so so that that's

[0:47:05] Voice 5: what we're trying to work towards uh ideally but i'm not i'm not sure um where the island's trust

[0:47:11] Voice 5: is at with all of this yeah

[0:47:15] Voice 14: thank you for that any more any other questions for mr greg or is

[0:47:19] Voice 14: there anything else you wanted to uh let the trust committee know at this time um well

[0:47:28] Trustee Scott (probable): i think i

[0:47:28] Trustee Scott (probable): I think the key from because I don't know who's still listening, but because this is a question that comes up from a lot of people on the island is just they just aren't quite sure, as I was until now.

[0:47:42] Trustee Scott (probable): I get a much better idea now is that the key really is the license of occupation, because the federal government, if you get that, then that's sort of automatic, unless there's some extenuating circumstance, as you pointed out.

[0:47:55] Trustee Scott (probable): so the license of occupation is something that they will list because it's crown land they

[0:48:00] Trustee Scott (probable): they will take into account politically uh what what the islands trust comes up with but they

[0:48:07] Trustee Scott (probable): don't have to there's no absolute necessity for them to go along with but if if we voted down

[0:48:14] Trustee Scott (probable): they could still issue the permit nobody wants it that way but it's that's still possible is that

[0:48:23] Voice 5: So, it's our understanding through various discussions with ISED on other files as well as this one, and certainly, please feel free to reach out to them to satisfy yourselves and to have your own discussion.

[0:48:35] Voice 5: I don't want to speak out of turn on their behalf. It's not my place to do so, but generally speaking, what I've consistently been told is there can only be one land use authority when it comes down to granting land use concurrence.

[0:48:51] Voice 5: There can be multiple land use authorities that we need input from, right?

[0:48:56] Voice 5: So a neighboring land use authority, as seems to be the case here,

[0:49:01] Voice 5: there's the provincial crown land with the island's trust surrounding it.

[0:49:06] Voice 5: But at the end of the day, from ISED's direction, as I've always understand it,

[0:49:11] Voice 5: we need land use concurrence from only one land use authority.

[0:49:14] Voice 5: unless our tower proposal was literally right sitting on the boundary of two land use

[0:49:22] Voice 5: authorities which isn't the case we're clearly entirely within provincial crown land so that

[0:49:28] Voice 5: makes it somewhat clear-cut as far as i can tell that at the end of the day we need land use

[0:49:37] Voice 5: concurrence and approval and a license from the crown in order to to proceed without that there's

[0:49:42] Voice 5: there's no way forward here. To put it in a different way, even if we got land use concurrence

[0:49:47] Voice 5: from the Islands Trust, that wouldn't be sufficient without approval from the Crown,

[0:49:52] Voice 5: if you see what I mean. So the province is a really key decision maker. Ultimately,

[0:49:59] Voice 5: in all of this, they don't have jurisdiction like the federal government does.

[0:50:04] Voice 5: But at the end of the day, they make the decisions for licensing and permitting,

[0:50:10] Voice 5: as well as the consultation process for this type of infrastructure on Crown land and that's all

[0:50:15] Voice 5: clearly laid out there in your package. So that's my understanding but again just to be really clear

[0:50:21] Voice 5: I anticipate that they're mindful of wanting input from the Islands Trust and I'm not sure

[0:50:29] Voice 5: how smoothly our application to the province will go in the absence of support from a key

[0:50:36] Voice 5: stakeholder like the islands trust for instance would would the province be seen to be granting

[0:50:42] Voice 5: rogers um approval effectively if the islands trust was at odds with that on hornby i'm not

[0:50:50] Voice 5: sure i haven't really seen this play out before so again ideally the outcome isn't um a conflicting

[0:50:57] Voice 5: response that that would be a very undesirable outcome maybe i'm naive but i'm hoping that

[0:51:04] Voice 5: that we can get to a point where we've worked through any questions, comments and concerns

[0:51:08] Voice 5: and arrive at a response where both parties have come to some alignment.

[0:51:14] Voice 5: That's what I'm hoping for here.

[0:51:19] Voice 5: We don't desire to have some sort of heavy-handed outcome

[0:51:24] Voice 5: where a higher level of government is seen to be intervening

[0:51:29] Voice 5: or making a decision that the Islands Trust doesn't desire.

[0:51:34] Voice 5: that's hopefully not where we arrive at and not not at all our intention here

[0:51:39] Voice 5: at the end of the day though you know we're hoping for reasonability and a rational

[0:51:48] Voice 5: response so so hopefully we get to that point hey

[0:51:54] Voice 14: thank you for that anything further questions for

[0:51:57] Voice 14: mr greg no okay and anything further that you wanted to share with the local trust committee

[0:52:05] Voice 14: Mr. Gregg?

[0:52:07] Voice 5: Maybe the final update would just be that, which I think I've hopefully stated

[0:52:11] Voice 5: clearly all along, we are still working through this rather long provincially mandated process

[0:52:18] Voice 5: in addition to fulfilling federal requirements, as well as trying to align with the model strategy

[0:52:24] Voice 5: that the Islands Trust has. The province still hasn't even, to the best of my knowledge,

[0:52:30] Voice 5: kicked off any of its formal notification processes so we've been waiting for them to

[0:52:35] Voice 5: for instance they'll give us a template where we have to post another newspaper notice

[0:52:40] Voice 5: and usually that's done when they do their own referrals so here we are we've been discussing

[0:52:45] Voice 5: this with you since last year and it's now um mid-june and and that hasn't even started so if

[0:52:55] Voice 5: i know at the beginning one concern was that there was a perception that we were rushing

[0:53:00] Voice 5: this through over christmas and that no one was going to have an opportunity to to comment and

[0:53:07] Voice 5: this was all just a tactic to to push it through i mean to give some assurance just again to be

[0:53:13] Voice 5: clear we're not even remotely close to concluding this multiple year provincial process that's still

[0:53:22] Voice 5: I would say just beginning almost so I hope that that helps because I know that that was a major

[0:53:30] Voice 5: concern that some people had and clearly that's no longer a concern or a threat okay thank you

[0:53:41] Voice 14: for that so there's nothing further then we will move along to the next item on our agenda which is

[0:53:48] Voice 14: uh item 10.2 the ocplub review project and we have a revised project charter in front of us

[0:53:58] Voice 14: and i believe sonya zipinak will be uh speaking to this one good afternoon

[0:54:13] Planner Zupanec (probable): i thought there was a report before mine but that's fine

[0:54:19] Planner Thomaidis: yeah through through the chair there is my report first but it's fine if sonya goes first and then

[0:54:24] Planner Thomaidis: I go after the yeah the order doesn't matter I

[0:54:30] Voice 14: apologize I was just clicking back and forth and

[0:54:32] Voice 14: I misread that but let's go ahead and hear from Sonia first thing sure

[0:54:37] Planner Zupanec (probable): so this is an important

[0:54:41] Planner Zupanec (probable): next step for your official community plan land use bylaw review project this project charter

[0:54:46] Planner Zupanec (probable): draft that's presented to you today is intended to crystal clearly reflect your intentions for the

[0:54:55] Planner Zupanec (probable): bylaws that would be drafted and presented to you. So in terms of what we can do today is

[0:55:04] Planner Zupanec (probable): hopefully I can answer any questions to start about the project charter and then ensure that

[0:55:13] Planner Zupanec (probable): not necessarily line by line that we go through it but that this is not going to be a surprise

[0:55:20] Planner Zupanec (probable): to you and the bylaws that are drafted reflect what's in this. So if it's missing anything

[0:55:25] Planner Zupanec (probable): this is the point in time in which I would appreciate having that input so that we can

[0:55:29] Planner Zupanec (probable): amend this charter so that it does capture and include your directions I have two minor

[0:55:37] Planner Zupanec (probable): additions that did not make it into this version before it was published they're very minor so I

[0:55:45] Planner Zupanec (probable): hope I can add those at the end for your consideration but I would rather focus this

[0:55:50] Planner Zupanec (probable): time on your particular questions for clarity or additions or discussion because this would be the

[0:55:59] Planner Zupanec (probable): marching orders that staff has to begin the process of drafting the bylaws as well as use

[0:56:05] Planner Zupanec (probable): the budget funds for the various objectives within this in terms of limited public consultation,

[0:56:12] Planner Zupanec (probable): referrals, and working with First Nations. The one update I have since the report was drafted

[0:56:18] Planner Zupanec (probable): and posted, is that Comox First Nation has indicated that they are interested in participating.

[0:56:24] Planner Zupanec (probable): What we haven't had an opportunity to do is meet with them to discuss the extent of their capacity.

[0:56:31] Planner Zupanec (probable): So that is why the work plan and the budget is still not reflecting the value, dollar value,

[0:56:39] Planner Zupanec (probable): that would be attributed to the capacity funding for Comox First Nation.

[0:56:43] Planner Zupanec (probable): I anticipate getting that clarity this month, hopefully.

[0:56:48] Planner Zupanec (probable): uh regardless of that we would be working this summer to ensure that the bylaw drafting specific

[0:56:57] Planner Zupanec (probable): to the official community plan updates and first nation references are a collaborative

[0:57:04] Planner Zupanec (probable): exercise with comox so you'll notice in the deliverable section of the project charter

[0:57:10] Planner Zupanec (probable): Charter staff have proposed three separate bylaws. One OCP amendment that is specific to the First

[0:57:20] Planner Zupanec (probable): Nations wording references being updated. It's a standalone amendment. The other to deal with

[0:57:30] Planner Zupanec (probable): housing and short-term vacation rentals. And the third specific to just the land use bylaw changes

[0:57:36] Planner Zupanec (probable): for housing and short-term vacation rentals so that is in anticipation of the risk that

[0:57:47] Planner Zupanec (probable): these three topics do not necessarily advance simultaneously because one is of greater

[0:57:56] Planner Zupanec (probable): interest or requiring more analysis or support or consultation so this is an effort to ensure that

[0:58:04] Planner Zupanec (probable): at least one bylaw that perhaps the official community plan amendment for the first nations

[0:58:11] Planner Zupanec (probable): references can be moved through in a more streamlined fashion if there is considerable

[0:58:17] Planner Zupanec (probable): more effort and time required to craft or review the draft bylaws for housing and short-term

[0:58:24] Planner Zupanec (probable): rentals so this is all draft for your discussion deliberation direction and um i perhaps i'll wait

[0:58:35] Planner Zupanec (probable): until you've asked your questions before i introduce the two minor changes or pieces that

[0:58:41] Planner Zupanec (probable): i'd like to add to the project charter great

[0:58:46] Voice 14: thank you for that um trustees questions comments

[0:58:49] Voice 14: comments? Trustee Allen.

[0:58:53] Voice 3: Yes, Vanya, you sort of answered the

[0:58:56] Trustee Allen: First Nations. I was wondering about

[0:58:58] Trustee Allen: that one. Are they going to be engaged? I do have concerns about the out-of-scope, the public

[0:59:03] Trustee Allen: engagement not being on there. Is that to do with money or you just think we've done enough?

[0:59:15] Planner Zupanec (probable): Well, that's exactly what today is about then, is to make sure that your expectations for how much

[0:59:22] Planner Zupanec (probable): more information you require in order to feel confident that those bylaw amendments can

[0:59:29] Planner Zupanec (probable): be advanced through the legislative review process.

[0:59:33] Planner Zupanec (probable): So we're recommending the minimum, which is the community information meeting once the

[0:59:38] Planner Zupanec (probable): draft bylaw is given first reading, and then the other community information meeting just

[0:59:44] Planner Zupanec (probable): prior to a public hearing to ensure that all questions are vetted and everyone is clear

[0:59:49] Planner Zupanec (probable): year before they're able to indicate whether or not they support the draft bylaws. So that's

[0:59:55] Planner Zupanec (probable): very typical of all the bylaw amendment processes that we under

[1:00:00] Planner Zupanec (probable): take if you are seeking more robust engagement the purpose of it needs to be clear is that you're

[1:00:06] Planner Zupanec (probable): either informing or you're consulting with the community or you are seeking further input on

[1:00:13] Planner Zupanec (probable): specific elements of this that you wish just to perhaps expand or elaborate on or seek a different

[1:00:19] Planner Zupanec (probable): direction at the may meeting you are very clear in choosing the direction that you wish to have

[1:00:26] Planner Zupanec (probable): have these bylaws go so we interpreted that as this is what these draft bylaws need to reflect

[1:00:33] Planner Zupanec (probable): and it's more of an information piece the consultation that would be happening

[1:00:37] Planner Zupanec (probable): would be more informational to folks because you've already done the consultation

[1:00:42] Planner Zupanec (probable): in terms of engaging and determining which direction these bylaws need to go however if

[1:00:51] Planner Zupanec (probable): we have not captured that in this project charter this is the time to make it clear so that there's

[1:00:57] Planner Zupanec (probable): no questions three five six months from now why didn't we do another meeting well it's because

[1:01:02] Planner Zupanec (probable): we're following the project charter as a recipe for how to proceed so that we can actually use

[1:01:08] Planner Zupanec (probable): the funds and get to get your bylaws updated to reflect your political direction um follow-up

[1:01:18] Trustee Allen: question um and back to the first nations in terms of that in terms of them being engaged

[1:01:24] Trustee Allen: engaged is this just going to be a staff to staff is this like sending them our draft bylaws waiting

[1:01:30] Trustee Allen: for them to comment like how do you envision that engagement with them i

[1:01:34] Planner Zupanec (probable): was hoping to have more

[1:01:35] Planner Zupanec (probable): clarity on that for you by this meeting but we weren't able to it does absolutely start with a

[1:01:40] Planner Zupanec (probable): staff to staff engagement so that their referrals staff are assigned to and provided the resources

[1:01:49] Planner Zupanec (probable): to work with us to literally go through this line by line so that the draft bylaws aren't a surprise

[1:01:56] Planner Zupanec (probable): when we do refer them back to the nation for that formal referral comment it would be absolutely

[1:02:05] Planner Zupanec (probable): appropriate for staff or the planning staff and the and the referral staff of the nation

[1:02:12] Planner Zupanec (probable): to conduct a number of meetings and what we're hoping for is that we're able to identify

[1:02:18] Planner Zupanec (probable): identify exactly how many we require to go through the different sections and at some point it goes

[1:02:25] Planner Zupanec (probable): that it does proceed to the political chief and council for their endorsement and that's the point

[1:02:31] Planner Zupanec (probable): in time in which we would anticipate that there would be some communications to the local trust

[1:02:35] Planner Zupanec (probable): committee from chief and council and and i would be the conduit for information from the staff in

[1:02:39] Planner Zupanec (probable): terms of our objectives how far we're getting through the through the um the working portion

[1:02:45] Planner Zupanec (probable): of the review I would be that point of contact for you but as soon as it goes to chief and council

[1:02:51] Planner Zupanec (probable): for more formal endorsement that's that's directly to the local trust committee at that point in time

[1:02:57] Planner Zupanec (probable): and that would probably be after a formal referral so after first reading but by then we would have

[1:03:06] Planner Zupanec (probable): full confidence as planning staff to recommend first reading because we've done our homework

[1:03:13] Planner Zupanec (probable): work and can give you enough information that we have confidence that the nation has has vetted this

[1:03:21] Planner Zupanec (probable): and supports the wording changes and the updates to policies in the official community plan

[1:03:27] Planner Zupanec (probable): specifically and

[1:03:29] Trustee Allen: is this basically the same process that other islands go through or is it

[1:03:33] Trustee Allen: slightly different because whatever this

[1:03:37] Planner Zupanec (probable): is different absolutely this is different because

[1:03:39] Planner Zupanec (probable): Because we're using your project funding to assist the nation in actually identifying how much time do their staff need to do this and providing financial compensation in essence for that.

[1:03:53] Planner Zupanec (probable): Whereas every other process that I've been involved with, we don't do that.

[1:03:59] Planner Zupanec (probable): We simply send the referral and it is part of their administrative responsibility and interagency and government to government relations to provide a response.

[1:04:10] Planner Zupanec (probable): But right now, what we're saying is we value their ability to become part of almost the

[1:04:17] Planner Zupanec (probable): working group before the draft bylaws show up as a referral.

[1:04:23] Planner Zupanec (probable): And we understand the limitations to their capacity in undertaking this type of work

[1:04:30] Planner Zupanec (probable): with other governments.

[1:04:31] Planner Zupanec (probable): So this project funding that you've received from Trust Council is predominantly earmarked

[1:04:39] Planner Zupanec (probable): to allow for COMAC specifically to participate in this in a way that we haven't done before.

[1:04:46] Planner Zupanec (probable): So yes, we are in a sense treading in new ground and we are anxious to see how this might work.

[1:04:56] Planner Zupanec (probable): But so far, we're feeling confident that this is going to be a much more robust mechanism

[1:05:02] Planner Zupanec (probable): mechanism to ensure valuable input early in the draft bylaw process versus retroactively after

[1:05:12] Planner Zupanec (probable): the bylaws have been given reading and they're already in stream in the community and in the

[1:05:18] Planner Zupanec (probable): in the referrals with other agencies and governments okay

[1:05:23] Trustee Allen: thanks can i one more question

[1:05:24] Trustee Allen: chair peterson um in in scope you know we've got supporting supporting permitting permitting

[1:05:32] Trustee Allen: permitting prohibiting designating and then we've got to explore use of term so how does that that's

[1:05:40] Trustee Allen: a one thing where it's an action and the other one so i just how is that going to play out with

[1:05:44] Trustee Allen: you exploring tups so

[1:05:47] Planner Zupanec (probable): what we anticipated there is that we would provide you with that draft

[1:05:51] Planner Zupanec (probable): framework of what that temporary use permit would look like and the requirements because

[1:05:57] Planner Zupanec (probable): because there wasn't clear direction May 5th that you're absolutely committed to that

[1:06:04] Planner Zupanec (probable): approach. And that's predominantly because of the way it was worded in the recommendations

[1:06:09] Planner Zupanec (probable): through the consultant's report. So we've just sort of mirrored that in the project charter for

[1:06:14] Planner Zupanec (probable): now. Absolutely, we can change that today. Or you're open to confirming that at this point in

[1:06:22] Planner Zupanec (probable): time, you're actually not convinced that the temporary use permit process is the route that

[1:06:27] Planner Zupanec (probable): you want to go you'd like to see the draft bylaws reflect that and have a bit more analysis and

[1:06:33] Planner Zupanec (probable): opportunity to review what the implications of that might look like in in real time once it's

[1:06:42] Planner Zupanec (probable): implemented so we can we can do it both ways we can leave it the way it is or we can strengthen

[1:06:47] Planner Zupanec (probable): that wording so that it's very clear that these draft bylaws are intended to enact the temporary

[1:06:54] Planner Zupanec (probable): a use permit process for all new short-term vacation rentals i

[1:07:00] Trustee Allen: guess i'll let trustee scott

[1:07:02] Trustee Allen: ask some questions here i just need to percolate yeah

[1:07:07] Voice 14: thank you for those questions trustee alan

[1:07:09] Voice 14: and uh i just want to uh comment that i i think it's absolutely great that uh rnb is is treading

[1:07:17] Voice 14: uh new breaking new ground as it were uh in terms of the much more collaborative uh process

[1:07:25] Voice 14: with the Comox First Nation and hopefully this is a model that is taken up by other local trust

[1:07:32] Voice 14: committees more. Trustee Scott do you have any questions comments?

[1:07:37] Trustee Scott (probable): Well the one thing I

[1:07:40] Trustee Scott (probable): Alex covered a lot of it but the role of the APC there is a question and how that might play out

[1:07:49] Trustee Scott (probable): so is this the time to make suggestions on that?

[1:07:57] Planner Zupanec (probable): Absolutely this is a living document so

[1:07:59] Planner Zupanec (probable): So it can be amended as we go.

[1:08:01] Planner Zupanec (probable): And we've seen that a number of times with other projects.

[1:08:03] Planner Zupanec (probable): But this is a great time to be really clear that not only would you like the APC to be

[1:08:08] Planner Zupanec (probable): referred at the draft bylaw stage, but you would like them to be possibly involved earlier

[1:08:16] Planner Zupanec (probable): or at a second reading.

[1:08:18] Planner Zupanec (probable): That's really important to spell out at this point in time.

[1:08:21] Planner Zupanec (probable): So we can map out how this is all going to work in real time with referrals and how much

[1:08:27] Planner Zupanec (probable): time in between sending a referral and receiving a response before you get to do your next step so

[1:08:32] Planner Zupanec (probable): this is a great time to do that okay

[1:08:35] Trustee Scott (probable): because I'd like to early on in your process that your

[1:08:42] Trustee Scott (probable): the staff would meet with the APC so before the actual drive the drafting starts to get their

[1:08:49] Trustee Scott (probable): input because they've spent a lot of time on it and they you know that's a good conduit for your

[1:08:56] Trustee Scott (probable): people into the community thoughts um and then of course at the draft level and um and and then they

[1:09:04] Trustee Scott (probable): will obviously be involved in the public in the consultation steps as well so i think the more

[1:09:10] Trustee Scott (probable): they're involved along the way i think is a good thing so i think before and then taking their

[1:09:19] Trustee Scott (probable): input then with the draft and then and that would basically be their role their input

[1:09:25] Trustee Scott (probable): so

[1:09:26] Planner Zupanec (probable): through the chairs the advisory planning commission is here for your benefit in terms of

[1:09:32] Planner Zupanec (probable): recommendations direction in terms of this preliminary meeting with staff how does that

[1:09:40] Planner Zupanec (probable): how would that information come back to you then would you be looking for a recommendation from the

[1:09:47] Planner Zupanec (probable): advisory planning commission that they concur with the project charter for example i'm just

[1:09:51] Planner Zupanec (probable): trying to think of what physically are we discussing because i've got the project charter

[1:09:55] Planner Zupanec (probable): are my marching orders if i take that to the apc you would perhaps be receiving some input on this

[1:10:04] Planner Zupanec (probable): project charter that may or may not change how you wish to proceed is that what you're looking for is

[1:10:10] Planner Zupanec (probable): that type of an input before i begin drafting the bylaws yes

[1:10:15] Trustee Scott (probable): okay

[1:10:16] Planner Zupanec (probable): so in that case it would be an

[1:10:18] Planner Zupanec (probable): an early referral of this project charter to the Advisory Planning Commission so that

[1:10:24] Planner Zupanec (probable): you, as the local trust committee, can confirm that this is how you wish to proceed?

[1:10:37] Trustee Scott (probable): Well, there's a lot of words there that I'm assuming what your staff will be looking for

[1:10:43] Trustee Scott (probable): is some of the ideas that how did they come up with what went into this thing from the

[1:10:50] Trustee Scott (probable): apc in the first place because we asked them about what their ideas were on the four points

[1:10:57] Trustee Scott (probable): so further than that i think it's it's more staff gaining information from them and then

[1:11:05] Trustee Scott (probable): if if it that involves you putting the charter to them then i don't know why that wouldn't be

[1:11:11] Trustee Scott (probable): a good thing you could refer the draft charter to them now i suppose yes

[1:11:17] Planner Zupanec (probable): i just want to clarify that

[1:11:18] Planner Zupanec (probable): but the Advisory Planning Commission reports to you.

[1:11:21] Planner Zupanec (probable): So I wouldn't be taking direction

[1:11:22] Planner Zupanec (probable): from the Advisory Planning Commission's

[1:11:24] Planner Zupanec (probable): conversations or comments.

[1:11:25] Planner Zupanec (probable): I wouldn't be taking it from you.

[1:11:27] Planner Zupanec (probable): So I'm happy to send a referral to them

[1:11:29] Planner Zupanec (probable): that includes this project charter

[1:11:31] Planner Zupanec (probable): if it gets endorsed today for comment.

[1:11:34] Planner Zupanec (probable): It's just that that might not give me confidence

[1:11:37] Planner Zupanec (probable): to proceed with drafting bylaws

[1:11:38] Planner Zupanec (probable): between now and your next meeting

[1:11:41] Planner Zupanec (probable): if there's significant changes that you're anticipating

[1:11:44] Planner Zupanec (probable): um or or i have confidence that you are still um we're expecting me to begin the bylaw drafting

[1:11:54] Planner Zupanec (probable): stage concurrently with their review of the project charter for feedback and input well i

[1:12:01] Trustee Scott (probable): think you can do both i mean start the drafting and then as you get input from them you you can

[1:12:08] Trustee Scott (probable): you know i mean there's there's a meeting in september i mean presumably the three can work

[1:12:14] Trustee Scott (probable): work together so

[1:12:16] Voice 14: if i can just paraphrase trustee scott um what i'm what i'm hearing from planners

[1:12:21] Voice 14: is that absolutely we can send the apc a referral of this this project charter but the apc's

[1:12:30] Voice 14: responses don't go directly to uh changing or altering anything what staff is doing staff

[1:12:39] Voice 14: needs that direction from us fair enough sure

[1:12:43] Voice 14: you see so we're we're sort of the we're the decision

[1:12:47] Voice 14: makers so it's so we can refer to the apc the apc will report back to us then we can give further

[1:12:54] Voice 14: direction to staff apc can't it's not actually their place to give direction to staff does that

[1:13:03] Voice 14: make more sense it's a little more clear sort

[1:13:07] Trustee Scott (probable): of i mean basically

[1:13:11] Voice 14: everything has to come everything

[1:13:13] Voice 14: has to come back to us no

[1:13:15] Trustee Scott (probable): i understand that right in between yeah

[1:13:17] Voice 14: yeah

[1:13:18] Trustee Scott (probable): so so if the charter is sent

[1:13:23] Trustee Scott (probable): to the apc the apc then reviews it then if i'm reading this right they would send their

[1:13:32] Trustee Scott (probable): comments to us then we could look at them and then send them to staff is that right right

[1:13:40] Trustee Scott (probable): Now, there's

[1:13:42] Trustee Scott (probable): two months between now and, I mean, this is part of the thing, right, the timing thing. So there's two months between now and our next meeting. So I don't know, keep the process moving. Would that happen sooner? Or is that about the right time for it to come for the APC then to send their referral back? I don't know the answer to that.

[1:14:07] Trustee Scott (probable): they

[1:14:10] Planner Zupanec (probable): have some minimum requirements in terms of reporting back to the ltc after a referral has

[1:14:16] Planner Zupanec (probable): been sent to them and

[1:14:19] Trustee Scott (probable): i'm sure they

[1:14:19] Planner Zupanec (probable): would be able to meet within that time frame if you're asking

[1:14:22] Planner Zupanec (probable): whether or not that could be expedited that all depends on their availability well

[1:14:27] Trustee Scott (probable): i'm thinking

[1:14:28] Trustee Scott (probable): more about your timing and your staff timing and how that works so that we just try to

[1:14:33] Trustee Scott (probable): we just don't overly complicate the process yeah

[1:14:38] Planner Zupanec (probable): the the objectives of a referral need to be clear

[1:14:41] Planner Zupanec (probable): is what does the local trust committee what is what advice or input are you seeking on this

[1:14:47] Planner Zupanec (probable): project charter that can help the advisory planning commission kind of focus in are you

[1:14:53] Planner Zupanec (probable): unsure whether these objectives or the scope or the deliverables are what you actually want

[1:15:03] Planner Zupanec (probable): want and that will i'm

[1:15:04] Trustee Scott (probable): sonia i'm not unsure about anything i just want to they've been such a key

[1:15:10] Trustee Scott (probable): component on the island here of working with this they put a ton of effort into it just to have them

[1:15:16] Trustee Scott (probable): still part of it that's all so that they they are part of of this ongoing i'm about to lose power

[1:15:24] Trustee Scott (probable): here i thought this thing was plugged in so excuse me while i'm they

[1:15:29] Planner Zupanec (probable): are they are definitely a

[1:15:31] Planner Zupanec (probable): a critical piece of this project charter as it's reflected here and there is a significant amount

[1:15:36] Planner Zupanec (probable): of work that they would have to do if you decide to refer the draft bylaws to the advisory planning

[1:15:41] Planner Zupanec (probable): commission because that's where the rubber hits the road is their review of those bylaws their

[1:15:48] Planner Zupanec (probable): input back to the local trust committee before you do a community information meeting with the

[1:15:53] Planner Zupanec (probable): public you've heard back from the apc on elements of those bylaws how that actually works in real

[1:15:59] Planner Zupanec (probable): real life if that were to be adopted so that there is a significant role for them to play if you're

[1:16:04] Planner Zupanec (probable): feeling that that wasn't clear that is a a large piece of work that we're identifying in this

[1:16:12] Planner Zupanec (probable): project charter for your advisory planning commission specifically and

[1:16:21] Voice 14: i would just frame it

[1:16:22] Voice 14: i would just frame the the earlier question as to whether um to whether it's important to the

[1:16:30] Voice 14: local trust committee that we formally refer the the project charter that we'll hopefully be

[1:16:37] Voice 14: endorsing today to them or just go ahead with the the plan which will necessarily involve them

[1:16:45] Voice 14: uh at any rate just not directly with you know what we've decided on the project for the comment

[1:16:52] Voice 14: on the project charter but more of the specifics when we get into the the nitty-gritty there

[1:16:57] Voice 14: Trustee Alonso, you had your hand up.

[1:17:01] Trustee Allen: Yeah, I don't understand where we're going with this at all.

[1:17:04] Trustee Allen: I don't, I agree with what you just said is that

[1:17:08] Trustee Allen: I don't understand why we need to refer them

[1:17:11] Trustee Allen: with this project charter.

[1:17:12] Trustee Allen: Let's go to the next stage and get on with it

[1:17:13] Trustee Allen: and then they can see it afterwards.

[1:17:15] Trustee Allen: And like, what else can they do?

[1:17:16] Trustee Allen: They've already, they presented us, they've had meetings,

[1:17:19] Trustee Allen: they presented and now the next stage is basically

[1:17:22] Trustee Allen: staff's gonna come back and tweak the language

[1:17:25] Trustee Allen: of the bylaws and that's where they should get involved.

[1:17:28] Trustee Allen: So I just don't understand why

[1:17:31] Trustee Allen: it doesn't make sense for our next meeting because we're just going to staff is going to be providing

[1:17:35] Trustee Allen: us information in the next meeting so we can't send whatever the apc at that particular time

[1:17:40] Trustee Allen: because we don't even know what's being presented and uh so i really don't agree with where this is

[1:17:45] Trustee Allen: going it doesn't make sense at all it's um well it's it's time

[1:17:50] Trustee Allen: i just read the i just read the

[1:17:51] Trustee Allen: word

[1:17:52] Trustee Scott (probable): i just read the one at the time i

[1:17:56] Voice 4: read

[1:17:59] Trustee Scott (probable): the words trustee scott sorry i read the word

[1:18:03] Trustee Scott (probable): i read the words that said um about that i've lost the screen it says the wording about advice

[1:18:17] Trustee Scott (probable): on the role of the apc so that's what i was kind of kind of referring i didn't want them to feel

[1:18:24] Trustee Scott (probable): like they'd been left out of this whole thing you're

[1:18:27] Trustee Allen: talking about or referral to abc for

[1:18:30] Trustee Allen: comments you're talking about that little line in the uh yes yes

[1:18:33] Trustee Scott (probable): yeah yeah it's

[1:18:36] Trustee Allen: just you know or

[1:18:38] Trustee Allen: it's not a must and i i don't think they should be pulled into this at this time and they've

[1:18:45] Trustee Allen: yes they have appreciated all the time they have taken into this but uh they've done that

[1:18:50] Trustee Allen: particular job now it's basically let's see what the staff comes up with brings back in september

[1:18:56] Trustee Allen: and then make a decision of whether okay

[1:18:59] Trustee Scott (probable): fair enough okay so just just

[1:19:04] Planner Zupanec (probable): to clarify there's

[1:19:05] Planner Zupanec (probable): the draft bylaws um can be this is the way this is laid out right now referred to the advisory

[1:19:11] Planner Zupanec (probable): planning commission for comment the other thing that happens is they typically get referred after

[1:19:18] Planner Zupanec (probable): first reading so staff are suggesting there's two opportunities here draft bylaws and then the first

[1:19:26] Planner Zupanec (probable): after first reading does

[1:19:28] Trustee Allen: this have to be a motion no

[1:19:30] Planner Zupanec (probable): no this is this is the project charter lays out

[1:19:33] Planner Zupanec (probable): everything so we don't need specific motions if

[1:19:35] Trustee Allen: you want more

[1:19:36] Planner Zupanec (probable): this is when we would need to

[1:19:38] Planner Zupanec (probable): insert that into the project charter if you would like to see more public consultation or more

[1:19:44] Planner Zupanec (probable): apc involvement i'd like to spell that out more clearly in this so that anyone who reads this

[1:19:49] Planner Zupanec (probable): knows what's going to happen in the next year well

[1:19:54] Trustee Allen: as you said i think after the first reading of the

[1:19:56] Trustee Allen: bylaws makes perfect sense at apc and now we should allow some room for um community community

[1:20:05] Trustee Allen: information meeting which is what you've got there so is that's after second reading that's not after

[1:20:11] Trustee Allen: first reading

[1:20:12] Voice 3: the community information meeting is that correct this is let's just see um

[1:20:22] Planner Zupanec (probable): so yes

[1:20:24] Planner Zupanec (probable): correct so look you know the community information meeting is after first rating so that the public

[1:20:30] Planner Zupanec (probable): has full information to the referral responses that have been received from first nations other

[1:20:37] Planner Zupanec (probable): governments and agencies at the community information meeting and then you've received

[1:20:43] Planner Zupanec (probable): that input and then you can consider second reading and whether or not you're comfortable

[1:20:49] Planner Zupanec (probable): to move forward to the public hearing and then there's a smaller condensed community information

[1:20:55] Planner Zupanec (probable): meeting right before the public hearing typically it's how we do it so that all questions can be

[1:21:01] Planner Zupanec (probable): vetted before the public hearing starts so

[1:21:04] Trustee Allen: if you just take out or referral to abc for a comment

[1:21:07] Trustee Allen: that's basically addresses that concern is that how it works well

[1:21:14] Planner Zupanec (probable): it's it's in here as an option

[1:21:16] Planner Zupanec (probable): So, once you have reviewed the draft bylaws, the LTC can decide at that point in time whether or not you wish to do an early referral to the Advisory Planning Commission.

[1:21:26] Trustee Scott (probable): Okay.

[1:21:31] Voice 14: Trustee Scott?

[1:21:34] Trustee Scott (probable): Okay, I'm good with that. Thank you.

[1:21:39] Voice 14: Okay, that's more clear.

[1:21:40] Voice 14: so um then trustees is there any uh amendments to the project charter that you'd like to propose

[1:21:49] Voice 14: uh by way of resolution today i

[1:21:55] Trustee Allen: still have the issues with the that

[1:21:59] Voice 3: exploring part of the

[1:22:01] Voice 3: temporary use permits um because it doesn't kind of make sense there because

[1:22:08] Voice 3: everything else is

[1:22:08] Voice 3: you know basically you

[1:22:12] Trustee Allen: know almost bylaws there then we've got this exploring thing and it just

[1:22:17] Trustee Allen: And I know what you're saying,

[1:22:18] Trustee Allen: Sonia, because it wasn't complete agreement last meeting.

[1:22:25] Trustee Allen: Grant reluctantly agreed because it said possible or whatever, that's another word.

[1:22:32] Trustee Allen: So I prefer something a little more stronger, frankly, because what's going to happen is that all these, this list is going to be part of the charter.

[1:22:43] Trustee Allen: And then yet this exploring thing is a totally different action.

[1:22:46] Trustee Allen: So that's why I'm having a hard time getting my head up front.

[1:22:49] Trustee Allen: how that process will work yeah

[1:22:53] Planner Zupanec (probable): absolutely so if you're if you're ready as a local trust committee

[1:22:56] Planner Zupanec (probable): to require the temporary use permit as the mechanism for all new vacation rentals to

[1:23:02] Planner Zupanec (probable): operate on hornby island then that's the word that you would use is require and

[1:23:15] Voice 3: i'm going to

[1:23:15] Voice 3: move there's

[1:23:18] Planner Zupanec (probable): a few other amendments that we might be able to capture at the same time under one

[1:23:24] Planner Zupanec (probable): resolution okay or

[1:23:26] Trustee Allen: you could do

[1:23:27] Planner Zupanec (probable): them each separately how about yeah that's probably

[1:23:29] Trustee Allen: we're going to share the little minor adjustments i

[1:23:33] Planner Zupanec (probable): think it's best to do them individually just in

[1:23:35] Planner Zupanec (probable): case there's support for one and not the other sorry to interrupt all right

[1:23:43] Voice 3: so uh what are the

[1:23:49] Voice 3: would you like

[1:23:49] Planner Zupanec (probable): to just deal with this particular one now with okay

[1:23:53] Planner Zupanec (probable): so then the resolution would

[1:23:55] Planner Zupanec (probable): be something along the lines of the hornby island local trust committee amend the draft project

[1:23:59] Planner Zupanec (probable): charter version 2.1 for the official community plan land use bylaw review project by

[1:24:05] Planner Zupanec (probable): removing the words under the in scope section explore use of temporary use permits

[1:24:14] Voice 3: yes to

[1:24:16] Planner Zupanec (probable): require a

[1:24:18] Voice 3: temporary use permit for new stvrs okay we'll just give a moment and then

[1:24:29] Voice 3: we'll check in and see if how catherine's worked her magic on that um so

[1:24:43] Voice 10: what i would

[1:24:45] Voice 3: have is that

[1:24:47] Voice 10: the hornby island local trust committee requests staff to amend the pro draft project charter

[1:24:52] Voice 10: version 2.1 by replacing the word explore to require it could be

[1:25:02] Voice 3: explore use of sorry could you repeat that yeah

[1:25:12] Trustee Allen: Catherine it's by removing the words

[1:25:14] Trustee Allen: explore use of to

[1:25:18] Voice 3: require okay

[1:25:21] Voice 10: by a yes

[1:25:22] Voice 3: by by removing the words explore use of

[1:25:29] Voice 3: to require a to require a okay okay I've got that excellent okay

[1:25:46] Voice 14: and trustee's got us your

[1:25:47] Voice 14: your hand is up, but maybe you want to pull it down

[1:25:51] Voice 14: and I'm wondering if you're ready to second the motion,

[1:25:57] Voice 14: Trustee Scott.

[1:26:12] Voice 3: Yes, you're on your phone,

[1:26:13] Voice 3: that's why it's jumping around so much.

[1:26:15] Voice 3: I

[1:26:15] Voice 14: know, I'm sorry.

[1:26:17] Trustee Scott (probable): Yeah, no,

[1:26:18] Voice 14: I'll second that

[1:26:18] Trustee Scott (probable): motion.

[1:26:21] Voice 14: Okay, so we have, the resolution's been moved

[1:26:25] Voice 14: and seconded, any further discussion on the resolution?

[1:26:29] Trustee Allen: Yes, I just want to ask

[1:26:30] Voice 14: - Trustee Allen.

[1:26:31] Trustee Allen: staff there's a lot of temporary use permits for stvrs out there in the world you know i think

[1:26:37] Trustee Allen: there's some north pender thinkers one of those islands so would you be just taking language from

[1:26:42] Trustee Allen: there and then with that we've seen some sort of template of sorts through this project charter

[1:26:51] Planner Zupanec (probable): potentially but we'd be doing an analysis to see how well some of those elements are working

[1:26:57] Planner Zupanec (probable): Before we endorse or recommend that you endorse them as a solution for Hornby Island, each island does have a few specific nuances that they need to consider. So whichever ones we feel are likely the most appropriate for Hornby is what we would present.

[1:27:14] Planner Zupanec (probable): and then of course provide you with a menu almost of other examples of policies that you could also

[1:27:20] Planner Zupanec (probable): consider and that's that's an excellent example of where an early referral to your advisory

[1:27:26] Planner Zupanec (probable): planning commission might help to narrow down the permit conditions for this use that you wish to

[1:27:35] Planner Zupanec (probable): see okay thank you

[1:27:38] Voice 14: uh any further questions comments on the motion okay not seeing any

[1:27:46] Voice 3: I will go ahead and call the question.

[1:27:48] Voice 3: All those in favor?

[1:27:49] Voice 3: I know Trustee Scott, this is a challenge,

[1:27:56] Voice 3: so I'm going to give you a minute.

[1:27:57] Trustee Scott (probable): Have I raised my hand?

[1:27:59] Voice 14: You can say aye if the raising of the hand is too much.

[1:28:04] Voice 14: Okay.

[1:28:05] Voice 14: All right, then that motion is carried.

[1:28:09] Voice 14: Was there anything further in terms of amendments,

[1:28:13] Voice 14: trustees to the project charter,

[1:28:17] Voice 14: or should we just go ahead and hear

[1:28:18] Voice 14: hear from Planner Zipanek about the the couple that she had uh suggested here anything further

[1:28:28] Voice 14: no no nothing further no he's he's just struggling with that darn electronic hand aren't you I'm

[1:28:37] Trustee Scott (probable): gonna I'm gonna take this iPhone it's gonna live out in a hundred fathoms of water between here

[1:28:42] Trustee Scott (probable): and Denman Island it's getting close or maybe between here

[1:28:46] Trustee Scott (probable): and the city

[1:28:46] Voice 14: recycle it trustee

[1:28:49] Voice 14: got recycled well what

[1:28:51] Voice 14: i'm hoping is

[1:28:52] Trustee Scott (probable): during the break i want to get this thing maybe i can talk

[1:28:56] Trustee Scott (probable): to somebody about how to get it on a big screen rather than on my iphone okay

[1:29:03] Voice 14: so let's go back

[1:29:04] Voice 14: to planner zip neck and hear about the um the other minor amendments that she identified earlier

[1:29:11] Voice 14: that we would not want to look at sure

[1:29:13] Planner Zupanec (probable): so i'll draw your attention to the deliverables column

[1:29:16] Planner Zupanec (probable): I would like to add an extra bullet at the bottom that would specify the development of a communication mail out perhaps on digital or mail out or both post adoption of the bylaws to ensure that the community has access to next steps of what the implications are of these changes.

[1:29:49] Planner Zupanec (probable): to the official community plan and land use bylaw

[1:29:51] Planner Zupanec (probable): and announcing that the changes have been adopted

[1:29:54] Planner Zupanec (probable): but something more formal post adoption that everyone

[1:30:00] Planner Zupanec (probable): residents, tenants, property owners can access and typically we do something on online but in

[1:30:08] Planner Zupanec (probable): this case you may wish to consider a mail out as well. So that was something I wanted to suggest

[1:30:16] Planner Zupanec (probable): that we missed including on this draft for your discussion today.

[1:30:22] Voice 14: Okay thank you for that. So

[1:30:24] Voice 14: let's deal with that one and then we'll hear the other one. Trustees thoughts? Mailer, electronic?

[1:30:30] Voice 14: that's i mean more more community information always seems good to me trustee alan yeah just

[1:30:38] Trustee Allen: wondering what kind of um what would be the cost of a mail out off from your head off your head

[1:30:47] Planner Zupanec (probable): i suspect the last one was in the 800 to a thousand dollar range things might have changed

[1:30:53] Planner Zupanec (probable): since then the other option is simply advertising in your local hard copy papers using social media

[1:31:01] Planner Zupanec (probable): media posts, and the project website, which I don't think generates a lot of traffic. So I don't

[1:31:07] Planner Zupanec (probable): know how effective that is. But you have more input likely on the most effective ways to do

[1:31:14] Planner Zupanec (probable): post bylaw adoption confirmation of what's been changed, how this impacts decisions for property

[1:31:22] Planner Zupanec (probable): owners and users in the future, specific to housing and short term vacation rentals. I think that's

[1:31:27] Planner Zupanec (probable): where the onus is on the local trust committee to ensure access to that confirmation that these

[1:31:34] Planner Zupanec (probable): changes are in effect and here's what happens next well

[1:31:39] Trustee Allen: i think personally i would prefer a

[1:31:41] Trustee Allen: printed notice pointing to go to the website and you know directing constituents to go there for

[1:31:50] Trustee Allen: their information i think in terms of the cost of mailing it might need that money for something else

[1:31:56] Trustee Allen: in this in this particular yeah

[1:31:59] Planner Zupanec (probable): and the other option is having a digital frequently asked

[1:32:01] Planner Zupanec (probable): questions like what happens now how does this change document that's a pdf it's digital people

[1:32:07] Planner Zupanec (probable): can access it it can be printed it can be distributed different ways that doesn't need

[1:32:13] Planner Zupanec (probable): to be mailed yeah

[1:32:14] Trustee Allen: and given we don't know the price of the first nations consultation either

[1:32:18] Trustee Allen: the rates so that that money could go into that versus mailing

[1:32:23] Voice 14: i see trustee scott uh

[1:32:27] Trustee Scott (probable): just some

[1:32:28] Trustee Scott (probable): people don't get webmail or any of the electronic i just wonder how do we how can we get it the idea

[1:32:36] Trustee Scott (probable): of mailing it out gets it into people's hands and

[1:32:43] Voice 14: i have a question uh for planter zippernack which

[1:32:47] Voice 14: which is if we put the basic of this in the charter today,

[1:32:53] Voice 14: then perhaps we don't necessarily have to decide

[1:32:56] Voice 14: on what the methodology is at this moment.

[1:32:59] Voice 4: Does

[1:33:00] Voice 14: that seem reasonable?

[1:33:01] Voice 14: Okay, so that gives us, and especially you local trustees,

[1:33:06] Voice 14: if we go that route, if we don't specify the methodology,

[1:33:11] Voice 14: but we just specify that we want to have it in the charter,

[1:33:14] Voice 14: then we can think a bit more about whether we mail or do a hybrid or or or whatever does that

[1:33:22] Voice 14: seem reasonable because that's not this isn't right around the corner so but the general concept

[1:33:32] Voice 14: the general concept uh is is supported though and we can we can hammer out how the exact details are

[1:33:38] Voice 14: going to come at a later date is that reasonable okay i

[1:33:43] Trustee Allen: see some nods

[1:33:43] Voice 14: no i'm not

[1:33:44] Voice 14: going to say it

[1:33:45] Voice 14: okay i'm

[1:33:46] Trustee Allen: not allowed to say that

[1:33:47] Voice 14: well if you're not allowed to please

[1:33:50] Trustee Allen: don't know when i get

[1:33:51] Trustee Allen: interrupted three times i think okay it's not worth it um no i was just going to say that

[1:33:55] Trustee Allen: just talk to grant is it i've often just sent people packages that don't have that that don't

[1:34:02] Trustee Allen: want to you know go to the website or whatever they just so there's ways of getting it beyond

[1:34:07] Trustee Allen: mailing it as well anyways we'll talk

[1:34:10] Trustee Allen: about it later okay so

[1:34:13] Planner Zupanec (probable): i can suggest a resolution

[1:34:14] Planner Zupanec (probable): resolution if that's helpful please

[1:34:16] Voice 14: do that

[1:34:18] Planner Zupanec (probable): the Hornby Island local trust committee amend the

[1:34:23] Planner Zupanec (probable): ocplub review project charter version 2.1 by adding a fifth bullet in the deliverables section

[1:34:31] Planner Zupanec (probable): that reads post bylaw adoption Community communication materials uh

[1:34:44] Voice 14: trustee Allen

[1:34:45] Voice 14: that sorry

[1:34:48] Trustee Allen: i wanted to ask something about the monitoring is this too late in the game no go

[1:34:55] Trustee Allen: right separate

[1:34:55] Planner Zupanec (probable): to this particular resolution but

[1:34:58] Trustee Allen: all right let me go i'll talk to it when we get

[1:35:00] Trustee Allen: there okay

[1:35:02] Voice 14: uh so as to the proposed resolution or would one of you like to make that motion

[1:35:11] Voice 14: okay and i'll just check in with our recorder katherine did you capture that

[1:35:17] Voice 3: yes i did

[1:35:21] Voice 10: that the hornby island local trust committee requests staff to amend the ocp lub draft

[1:35:26] Voice 10: project charter version 2.1 by adding to the bullets post bylaw adoption community information

[1:35:35] Voice 10: materials i might have missed something i think that's it in

[1:35:40] Voice 14: the deliverables section by adding

[1:35:43] Voice 10: to the bullets in the deliverable section yeah

[1:35:46] Voice 14: yeah okay

[1:35:47] Voice 10: by adding to the bullets in the

[1:35:50] Voice 10: deliverable section post bylaw adoption community information materials yes

[1:36:01] Voice 3: i believe that's correct

[1:36:03] Voice 3: and

[1:36:03] Voice 14: so we'll take that as moved from trustee allen trustee scott did you want to second the motion

[1:36:09] Voice 14: i will i second excellent any further discussion on the motion on the floor

[1:36:17] Voice 14: not seeing it i'll call the question all those in favor and that motion carries thank you trustees

[1:36:26] Voice 14: Now, let's go on to the second item from Planner Zipanak.

[1:36:32] Planner Zupanec (probable): I know Trustee Allen had a question about the monitoring under the deliverable section.

[1:36:38] Planner Zupanec (probable): Should we deal with that first?

[1:36:40] Trustee Scott (probable): Sure.

[1:36:40] Trustee Scott (probable): Okay.

[1:36:42] Trustee Allen: Thank you.

[1:36:43] Trustee Allen: I'm not sure how you're going to do this, because as we know, every municipality, city

[1:36:47] Trustee Allen: is struggling with this in terms of how many are out there.

[1:36:51] Trustee Allen: Nobody knows.

[1:36:52] Trustee Allen: it's it's uh it's a so i i just i'm not sure whether this is in terms of where we're at now

[1:36:59] Trustee Allen: whether it's even you know whether we need this as a deliverable in terms

[1:37:05] Trustee Allen: of where we're going

[1:37:06] Trustee Allen: you know so i'd just like to know your opinion on that whether it makes sense to even go this

[1:37:10] Trustee Allen: route versus where we're going well

[1:37:14] Planner Zupanec (probable): the ltc discussed this on may 5th and it was part of

[1:37:18] Planner Zupanec (probable): the recommendation so that was the direction that i got that this was in fact something that you wish

[1:37:23] Planner Zupanec (probable): to see as part of this project in consultation with bylaw enforcement the bylaw enforcement staff

[1:37:29] Planner Zupanec (probable): it seemed that this was something that we we could in fact perhaps give you some options on

[1:37:34] Planner Zupanec (probable): how this might look in collaboration with that team to moving forward to ensure that the legal

[1:37:42] Planner Zupanec (probable): non-conforming operations are somehow identified registered and that new operations they would all

[1:37:51] Planner Zupanec (probable): all be under a temporary use permit conceivably if that's the route that this this project does

[1:37:57] Planner Zupanec (probable): end up going so how that gets monitored might be a very simple mechanism of just logging and

[1:38:04] Planner Zupanec (probable): tracking the temporary use permits in that case and creating some sort of a data set that pulls

[1:38:11] Planner Zupanec (probable): out what the characteristics and qualities of those particular permits are as they would all

[1:38:15] Planner Zupanec (probable): all be very different perhaps so there's some options but if this is not something that the

[1:38:21] Planner Zupanec (probable): LTC wishes to pursue then of course this would be the time to remove that from the project charter

[1:38:29] Planner Zupanec (probable): so that we can refocus efforts well I

[1:38:32] Planner Zupanec (probable): guess other options is

[1:38:33] Trustee Allen: it doable you know do you you know do

[1:38:37] Trustee Allen: you feel that you guys can come up you can come up with something that's really what I'm wondering

[1:38:43] Trustee Allen: because it's such a it's a very it's like a you know a haystack

[1:38:48] Planner Zupanec (probable): well we can definitely provide

[1:38:52] Planner Zupanec (probable): the ltc with some options about how this this could be done in-house okay yes all right thanks

[1:39:03] Voice 14: anything on that for me trustee scott or can we just go on to the next uh potential amendment

[1:39:09] Voice 14: from the planner here no

[1:39:11] Trustee Scott (probable): let's go on thank

[1:39:12] Voice 14: you okay

[1:39:13] Planner Zupanec (probable): so the last one

[1:39:14] Planner Zupanec (probable): is under the in scope

[1:39:16] Planner Zupanec (probable): section I just highlighted on the screen here it's the fifth bullet and I realized after this

[1:39:22] Planner Zupanec (probable): was published that we need to spell out specifically the size of the lots that this would be

[1:39:28] Planner Zupanec (probable): accommodated on because right now it doesn't it makes it sound like as long as you have a separate

[1:39:33] Planner Zupanec (probable): septic and a separate well you can have a detached secondary suite on any of those lots that are

[1:39:37] Planner Zupanec (probable): permitted a secondary suite and my understanding was that this was also to be associated only with

[1:39:42] Planner Zupanec (probable): the lots that were two hectares or larger so i wanted to confirm that with the local trust

[1:39:47] Planner Zupanec (probable): committee today and if that's correct then we would insert the two hectare minimum under this

[1:39:55] Planner Zupanec (probable): bullet so that it's clear that's what the bylaws would actually look like it would permit a detached

[1:40:02] Planner Zupanec (probable): secondary suite with its own individual well and septic but only for those lots that are two hectares

[1:40:08] Planner Zupanec (probable): or larger.

[1:40:13] Trustee Allen: Could you remind me, because

[1:40:16] Trustee Allen: I've been on muscle relaxants for a few days

[1:40:19] Trustee Allen: and I did wonder about

[1:40:20] Trustee Allen: this because I don't know where this came from

[1:40:22] Trustee Allen: because I think this is completely

[1:40:26] Trustee Allen: unattainable for people.

[1:40:28] Trustee Allen: This is not permitting

[1:40:29] Trustee Allen: allowing secondary dwelling. If you know

[1:40:32] Trustee Allen: how much well septic costs,

[1:40:34] Trustee Allen: forget it.

[1:40:36] Planner Zupanec (probable): Well, this is just the form of the

[1:40:37] Planner Zupanec (probable): secondary suite would be detached.

[1:40:39] Planner Zupanec (probable): Otherwise, it would have to be either attached

[1:40:41] Planner Zupanec (probable): to the principal residence

[1:40:42] Planner Zupanec (probable): residents or wholly within the principal residents but for those options where it was

[1:40:48] Planner Zupanec (probable): detached the recommendations that you reviewed may 5th identified this caveat that it would

[1:40:56] Planner Zupanec (probable): have to be a separate well and septic separate septic system for that it's that type of

[1:41:02] Planner Zupanec (probable): configuration so you could

[1:41:04] Planner Zupanec (probable): still have a secondary suite it would just have to be attached or within

[1:41:06] Planner Zupanec (probable): the dwelling i

[1:41:09] Trustee Allen: would prefer something that would say that if they can prove that they got sufficient

[1:41:15] Trustee Allen: water except a capacity that they wouldn't have to have a separate system yeah yeah

[1:41:20] Trustee Allen: if they can

[1:41:21] Trustee Allen: prove that that's pretty that's pretty much what i would like to see in the language okay so there

[1:41:26] Trustee Allen: would be

[1:41:26] Planner Zupanec (probable): nothing preventing people from installing a separate system but they could also utilize the

[1:41:32] Planner Zupanec (probable): existing infrastructure as long as there was evidence that it was upgraded in sufficient

[1:41:37] Planner Zupanec (probable): capacity to accommodate the additional or the secondary suite.

[1:41:44] Trustee Allen: Yes.

[1:41:45] Trustee Allen: You mentioned rooms.

[1:41:47] Trustee Allen: Did you mention rooms or at the beginning of this,

[1:41:52] Trustee Allen: did you not say something about bedrooms?

[1:41:55] Planner Zupanec (probable): No, I did not.

[1:41:59] Voice 14: I think trustee Ellen.

[1:42:00] Voice 14: No, I think that that discussion did come up at the,

[1:42:03] Voice 14: at the previous meeting though, when we,

[1:42:05] Voice 14: we talked a little bit about that

[1:42:07] Voice 3: going

[1:42:08] Voice 14: from a,

[1:42:11] Voice 14: say, a family home with multiple bedrooms being inhabited to, you know, sort of an empty nester

[1:42:19] Voice 14: situation where the capacity in the septic and water supply might not be used as much by the,

[1:42:29] Voice 14: you know, the remainder, the folks staying at home, and then there might be some room for

[1:42:34] Voice 14: for an additional space okay so i saw that you were making some notes there so we wanted

[1:42:44] Voice 14: a resolution to change that i

[1:42:47] Planner Zupanec (probable): i think the most streamlined way to do that would be to remove

[1:42:51] Planner Zupanec (probable): the bullet completely

[1:42:53] Voice 4: bullet

[1:42:55] Planner Zupanec (probable): number five completely and just insert the words detached

[1:42:59] Planner Zupanec (probable): attached the bullet above the fourth bullet in the in scope section could read permitting

[1:43:07] Planner Zupanec (probable): secondary suites or attached slash detached secondary dwellings on lots over two hectares

[1:43:14] Planner Zupanec (probable): where septic capacity allows and sufficient groundwater is available that's how the fourth

[1:43:22] Planner Zupanec (probable): bullet would likely need to read in order to give us clear direction on how to draft these bylaws

[1:43:28] Voice 14: that's elegant and simple

[1:43:30] Voice 14: do

[1:43:31] Voice 3: we want to

[1:43:32] Voice 3: I move

[1:43:34] Voice 3: I move that

[1:43:37] Voice 3: you start with removing bullet 5 then

[1:43:41] Voice 3: yeah

[1:43:43] Trustee Allen: I was just going to say the project

[1:43:44] Trustee Allen: charter

[1:43:45] Trustee Allen: but Kasser knows all about that at the beginning of the project charter

[1:43:48] Trustee Allen: so I move that we remove

[1:43:49] Trustee Allen: bullet

[1:43:52] Voice 3: number 5 permitting

[1:43:53] Voice 3: secondary detached

[1:43:55] Voice 3: etc and adding

[1:43:59] Trustee Allen: to the above bullet

[1:44:00] Trustee Allen: permitting secondary suites

[1:44:03] Trustee Allen: or attached backslash detached secondary dwellings on lots over two hectares where septic capacity

[1:44:11] Trustee Allen: allows position groundwater and no

[1:44:15] Voice 3: and we need the word and it's missing yeah well doesn't doesn't the

[1:44:24] Voice 3: resolution

[1:44:24] Trustee Scott (probable): just have to say change for to say okay put and in to have to go through the whole thing

[1:44:32] Trustee Scott (probable): the wording's already there well

[1:44:36] Voice 14: well well you're right too but uh let's let's check in with our

[1:44:40] Voice 14: our magical uh recorder here and see what katherine's got for us okay

[1:44:54] Voice 10: so um sorry i just

[1:44:58] Voice 10: have to get the screen up um okay so what the whole motion would say would be that the hornby

[1:45:07] Voice 10: island local trust committee request staff to amend the ocp lub project charter version 2.1

[1:45:15] Voice 10: by removing bullet number five in the in

[1:45:22] Planner Zupanec (probable): scope section in

[1:45:23] Voice 10: the in scope section

[1:45:25] Voice 10: and by adding to the fourth bullet permitting secondary suites or attached slash detached

[1:45:37] Voice 10: attached secondary dwellings on lots over two hectares

[1:45:41] Voice 10: where septic capacity allows

[1:45:44] Voice 10: and sufficient groundwater is available.

[1:45:49] Voice 3: Marvelous.

[1:45:50] Voice 14: Perfect.

[1:45:52] Voice 14: Okay, so moved.

[1:45:53] Voice 14: Trustee Scott, did you want to second that motion?

[1:45:58] Voice 3: I'll second.

[1:46:01] Voice 14: Okay, moved and seconded.

[1:46:03] Voice 14: Any further discussion on the motion?

[1:46:09] Voice 14: Not hearing, I'll call the question

[1:46:12] Voice 14: and trustee Scott you can just give me your vote verbally all in favor in favor

[1:46:20] Voice 14: excellent okay that

[1:46:23] Voice 14: motion carries and then uh before we adopt the amended charter was there anything further on

[1:46:35] Voice 14: the charter today not

[1:46:37] Planner Zupanec (probable): from staff trustees

[1:46:41] Voice 14: anything further on the charter no I think I think hopefully

[1:46:46] Trustee Allen: we've addressed everything okay

[1:46:49] Voice 14: then uh so why should i move and we have uh please go ahead and

[1:46:54] Voice 14: move the adoption all

[1:46:55] Trustee Allen: right i move that the hornby island local trust committee endorsed the revised

[1:46:59] Trustee Allen: project charter version 2.1 dated june 16 2023 to reflect the revised timeline endeavorables

[1:47:08] Trustee Allen: the official community plan land use bylaw review project as

[1:47:14] Voice 14: amended as amended

[1:47:16] Trustee Allen: is excellent

[1:47:19] Voice 14: moved any thank you trustee scott any further discussion not hearing any i'll go

[1:47:29] Voice 14: ahead and call the question all those in favor in favor excellent thank you trustees and thank you

[1:47:41] Voice 14: planner zupanek that's great now i'm noticing we we did have a break scheduled uh here and we've

[1:47:49] Voice 14: We've gone a bit over time from that.

[1:47:52] Voice 14: So trustees, should we have a little bit of a break here

[1:47:57] Voice 14: before we get back into the rest of the work here today?

[1:48:00] Voice 14: We had a half hour scheduled, is that sufficient?

[1:48:06] Trustee Scott (probable): I'd rather just carry,

[1:48:07] Trustee Scott (probable): I'd rather carry on and get it done myself,

[1:48:10] Trustee Scott (probable): but I

[1:48:12] Trustee Allen: need to grab something, a little something.

[1:48:13] Trustee Allen: Can we just have maybe 10 minutes?

[1:48:16] Voice 14: Do you want to do, let's do 15.

[1:48:20] Voice 14: Is that, and I just, I always like to check in with staff because this is their work day and I don't want to assume that they don't need breaks or lunch or anything else. So, staff, is 15 minutes suitable or is a half hour preferable? Please let us know.

[1:48:36] Planner Thomaidis: 15 minutes is fine.

[1:48:39] Voice 14: Okay. So that being the case, let us come back here. Let's just go ahead and say at 1.40. All right. So we'll recess until 1.40. Thank you, everyone.

[1:49:14] Planner Zupanec (probable): Trustee Scott, you're still unmuted.

[2:05:56] Voice 3: see trustee allen is back trustee

[2:06:00] Voice 14: scott are you with us i

[2:06:04] Voice 3: am excellent

[2:06:06] Voice 14: okay well then let's

[2:06:10] Voice 14: reconvene and we

[2:06:14] Voice 3: are on to the section

[2:06:22] Voice 14: section 10 local trust committee project prioritization

[2:06:27] Voice 14: we have a staff report and

[2:06:32] Voice 3: so uh sorry what page is

[2:06:38] Voice 3: it oh sorry it is page uh 505 i believe this

[2:06:56] Voice 3: is planar thermitis yeah great

[2:06:58] Planner Thomaidis: sorry i think you cut out for a bit um yeah so this report provides

[2:07:04] Planner Thomaidis: information that the local trust committee has requested about the possible funding and resources

[2:07:09] Planner Thomaidis: resources required to select this fiscal year's minor project to either develop a community

[2:07:14] Planner Thomaidis: heritage register or draft some land use bylaw amendments to allow for cisterns and setbacks

[2:07:20] Planner Thomaidis: and raising chickens in all zones on Hornby Island so as outlined in the staff report the

[2:07:26] Planner Thomaidis: LTC can select either of these projects or another potential project from the LTC's future projects

[2:07:33] Planner Thomaidis: list could also become a minor project for the 2023-2024 fiscal year, and that can be done

[2:07:40] Planner Thomaidis: through LTC resolution. If one minor project is completed before fiscal year end, it is possible

[2:07:48] Planner Thomaidis: for the LTC to begin another minor project during the same fiscal year, depending on available

[2:07:53] Planner Thomaidis: budget. And then the LTC also has the option of deferring a minor project to the next fiscal year

[2:08:01] Planner Thomaidis: for now, seeing as we're already a quarter into the current fiscal, that would allow staff time

[2:08:08] Planner Thomaidis: to focus their energy on the major project instead. So the LTC is being asked to review

[2:08:14] Planner Thomaidis: potential projects that are all just listed, that I've all just listed, and confirm one minor

[2:08:20] Planner Thomaidis: project priority for the 2023-2024 fiscal, if desired, as well as to clarify the scope and

[2:08:28] Planner Thomaidis: objectives of that minor project thank you great

[2:08:33] Voice 14: thank you for that trustees trustee alan i see

[2:08:36] Voice 14: your hand and trustee scott i will absolutely call on you afterwards thank

[2:08:42] Trustee Allen: you tara um so in

[2:08:44] Trustee Allen: terms of if we chose the community heritage register what kind of timeline are we looking

[2:08:48] Trustee Allen: at for that and just whether you know we're just in our first year i'm just wondering so if you

[2:08:59] Planner Thomaidis: If you wanted to start the Community Heritage Register, staff would draft, if you decided to pursue that as a minor project for this fiscal, staff would draft a project charter for the next meetings in September, and then that would get adopted in the staff report, which was written back in April and we're hoping would be considered at the May 5th meeting.

[2:09:21] Planner Thomaidis: we are hoping for direction at that meeting then so things are a little bit um different than what

[2:09:28] Planner Thomaidis: the staff report includes it just be it would be further into early 2024 uh and yeah so it would

[2:09:37] Planner Thomaidis: take six to 12 months still there's a chance that it would go past march 2024 to to complete

[2:09:53] Voice 3: trustee scott any questions or comments none thank you

[2:10:02] Voice 3: um excuse me yes

[2:10:05] Voice 14: trustee allen what

[2:10:10] Trustee Allen: i'm confused about was this the whole thing is why this has

[2:10:13] Trustee Allen: brought up the community heritage register is because of a the hall committee basically so

[2:10:18] Trustee Allen: i'm under the impression it's just to do with the hall but is this gonna are you going to be

[2:10:22] Trustee Allen: looking at other sites or

[2:10:24] Planner Thomaidis: yeah well i

[2:10:25] Trustee Allen: sorry

[2:10:27] Planner Thomaidis: yeah through um it i think that staff would

[2:10:32] Planner Thomaidis: So in the project charter, we would include working with the community, with the hall committee, and they have, I believe, I'm looking for the name of the community group, but, you know, we would speak to them about maybe potential other sites that could be included.

[2:10:55] Planner Thomaidis: My understanding is that it would start with that, with the Community Hall Committee, or with HIRA talking to them, and then it would go from there, including other sites on the Heritage Registry.

[2:11:11] Trustee Allen: Could we not just send something out now to the Hall Committee and HIRA, saying this is what's going on, and maybe speed up the process perhaps?

[2:11:22] Trustee Allen: perhaps having them respond and sending like I know it's they're just involved with the

[2:11:27] Trustee Allen: hall so I'm not sure how I guess it'll be higher in terms of looking at other potential

[2:11:32] Trustee Allen: sites so would that expedite it a little bit more or not really when

[2:11:37] Planner Thomaidis: you say expedite it

[2:11:38] Planner Thomaidis: like just like just just LTC resolution to start a heritage register or

[2:11:48] Voice 3: no I mean or

[2:11:48] Voice 3: So I get other sites as well from the group.

[2:11:56] Voice 3: Because what I was under the impression,

[2:11:58] Voice 3: this is just for the community hall,

[2:11:59] Trustee Allen: and now it's become this entire island.

[2:12:02] Trustee Allen: So I was just wondering,

[2:12:05] Trustee Allen: could we not have people presenting something and saying,

[2:12:07] Trustee Allen: okay, well, what about the fabricators building?

[2:12:12] Planner Thomaidis: And that is something that could be discussed,

[2:12:15] Planner Thomaidis: that could be part of this minor project.

[2:12:18] Planner Thomaidis: So that's something that could be considered

[2:12:21] Planner Thomaidis: in the project charter as a scope.

[2:12:23] Planner Thomaidis: uh you know how much um time and effort and community engagement will be done to come up

[2:12:29] Planner Thomaidis: with a list uh or whether it's just going to be for the one property to start and then

[2:12:35] Planner Thomaidis: over time the community can decide to add other properties so that yeah that would just be part

[2:12:41] Planner Thomaidis: of

[2:12:42] Voice 3: the project scope funny i'm so naive i thought you'd be able to do it all together

[2:12:56] Trustee Allen: Yeah,

[2:12:56] Planner Thomaidis: maybe that would be a major project and it gets a bit larger. And I should also clarify for the community heritage registry, that's just the first step, right?

[2:13:07] Planner Thomaidis: a minor project would just be coming up with a list to to add to to a community heritage register

[2:13:15] Planner Thomaidis: that doesn't include the the planning tools to specifically regulate those properties and that's

[2:13:24] Planner Thomaidis: i i went into detail about that in the staff report as well but just to clarify that this

[2:13:29] Planner Thomaidis: community heritage register minor project would just be the first step and then if in the future

[2:13:35] Planner Thomaidis: like once you have once the community has that list and that heritage register created

[2:13:40] Planner Thomaidis: they could go on to do things like heritage conservation areas which are similar to

[2:13:45] Planner Thomaidis: development permit areas or heritage heritage designation protection bylaws

[2:13:52] Planner Thomaidis: there's kind of the highest level of protection for heritage properties

[2:13:56] Planner Thomaidis: or even just small starting with smaller things like heritage recognition plaques for those

[2:14:01] Planner Thomaidis: properties so that this is this proposal for a minor project the project chart the project scope

[2:14:08] Planner Thomaidis: of and the project charter would be just starting a heritage register document and working with the

[2:14:15] Planner Thomaidis: community to develop that okay

[2:14:19] Voice 3: well can i make a motion uh

[2:14:25] Voice 14: you certainly can but maybe just before

[2:14:27] Voice 14: Before we do that, maybe let's hear from Trustee Scott

[2:14:30] Voice 14: and see if he's got thoughts on how he'd like to proceed.

[2:14:37] Voice 14: Trustee Scott.

[2:14:39] Voice 4: I

[2:14:39] Voice 14: think I'd like to proceed the way Alex is going.

[2:14:43] Voice 14: Excellent, that makes things very smooth and simple.

[2:14:47] Voice 14: Trustee Allen, go right ahead then.

[2:14:51] Trustee Allen: Okay, well, I'm going to move only

[2:14:52] Trustee Allen: because I feel like the community and community members

[2:14:55] Trustee Allen: have approached us with this one, the heritage registry.

[2:14:58] Trustee Allen: I think we should make it our minor project, given the other two were basically came from the trustees and they can be, they're not, they don't have time sensitive, whereas what I understand the other one was time sensitive, the Heritage Registry.

[2:15:13] Trustee Allen: So that's why I'm going to move that the Hornby Island Local Trust Committee request staff to prepare a project charter for the selected minor project for the 2023-2024 fiscal year.

[2:15:26] Trustee Allen: Oh, sorry, to prepare a project charter for Community Heritage Registry for the 2023-2024 fiscal year with scope and objectives as defined by the Local Trust Committee.

[2:15:42] Trustee Allen: Is that fine?

[2:15:45] Trustee Allen: Catherine?

[2:15:46] Trustee Allen: Oh,

[2:15:51] Voice 10: yes, I have that, that the Hornbeil and Local Trust Committee request staff to prepare a project charter for the community heritage registry for the 2023-2024 fiscal year with scope and objectives to be determined by the Local Trust Committee.

[2:16:06] Trustee Allen: And just register as opposed to registry.

[2:16:10] Voice 10: Oh, right. Okay. Thanks.

[2:16:13] Voice 10: Otherwise, it's perfect.

[2:16:16] Voice 14: I'll second it.

[2:16:17] Voice 14: so take that as moved and seconded any further discussion not hearing any i'll call the question

[2:16:25] Voice 14: all those in favor aye all

[2:16:29] Voice 14: right that motion's carried excellent so then that brings us on to

[2:16:42] Voice 14: section 11 and we have correspondence in the addendum which is from uh bc parks

[2:16:51] Voice 14: parks concerning the proposed additions to Tribune Bay Park and that's on begins on page

[2:16:59] Voice 14: two of the regular meeting addendum which hopefully you both have in front of you.

[2:17:08] Voice 14: Hunter Tomatis did you want to introduce us at all or I mean I don't know that we need that but

[2:17:14] Voice 14: if you have anything you'd like to share

[2:17:16] Voice 3: with us on that that'd be great. Sure can everybody see my

[2:17:24] Voice 3: screen uh

[2:17:28] Voice 14: i can see it okay

[2:17:30] Voice 3: anyone

[2:17:31] Voice 14: on zoom should be able to see it great

[2:17:34] Planner Thomaidis: um yeah so basically um

[2:17:37] Planner Thomaidis: this correspondence a letter uh addressed is it is a letter addressed to the ltc from bc parks

[2:17:44] Planner Thomaidis: and it was received very recently and it provides information on a class a park designation for two

[2:17:50] Planner Thomaidis: new lots around Tribune Bay. This is just being provided for information. There's no formal

[2:17:57] Planner Thomaidis: response required at this point, and I'm not sure that there will be because of the Park Act. So

[2:18:06] Planner Thomaidis: staff are prepared, staff from BC Parks are prepared, sorry, I am prepared to provide

[2:18:14] Planner Thomaidis: additional information about the land use and sensitive ecosystems in and around Tribune Bay

[2:18:19] Planner Thomaidis: if you have any questions um but also because of the parks act please note that if any of the

[2:18:26] Planner Thomaidis: hornby ltc bylaw provisions are in any manner in conflict with inconsistent or repugnant

[2:18:33] Planner Thomaidis: to the park act or park regulations they're suspended and of no effect uh so yeah if you'd

[2:18:41] Planner Thomaidis: like i can i can go over that i have a bit of information about the background or if you'd

[2:18:45] Planner Thomaidis: like to discuss that's fine as well

[2:18:46] Voice 3: thank you trustees any questions thoughts concerns

[2:18:56] Trustee Scott (probable): no i think it's very straightforward it's well understood in the community

[2:19:03] Trustee Allen: yeah yeah i agree also um there are there's going to be a group meeting with select people invited

[2:19:11] Trustee Allen: it's not to the public yet at the end of the month with the pc parks on this particular

[2:19:18] Trustee Allen: great so then

[2:19:24] Voice 14: yeah then we'll shall i just we'll take it then that we have no concerns about the

[2:19:33] Voice 14: designation or require any additional information at this time and in response to the correspondence

[2:19:39] Voice 14: we can just receive it for information yeah

[2:19:41] Planner Thomaidis: yeah i could um i could just clarify i forgot to mention

[2:19:46] Planner Thomaidis: mentioned earlier this the letter has a deadline of including comments to BC Parks by June 30th

[2:19:55] Planner Thomaidis: any any responses or additional information you'd like to request from staff there with that that's

[2:20:02] Planner Thomaidis: the deadline to do that so as you know you can individually reach out to the staff person from

[2:20:09] Planner Thomaidis: BC Parks or you can direct staff to draft a response letter to them if you have any concerns

[2:20:19] Planner Thomaidis: which it appears here you're pretty up to speed so maybe not.

[2:20:25] Trustee Allen: They've been really good in how they've

[2:20:26] Trustee Allen: approached the community and the information and inviting people to come talk and you know

[2:20:32] Trustee Allen: it's been really good how they've come into the community and that's why everybody's

[2:20:36] Trustee Allen: you

[2:20:37] Voice 3: know not so restless on this one excellent

[2:20:45] Voice 14: so if there's nothing further from trustees on

[2:20:48] Voice 14: this we'll receive this from for information and uh hopefully inconceivably this is a positive

[2:20:55] Voice 14: thing very positive

[2:20:57] Voice 14: very good so that brings us to the next night item which is the adoption of

[2:21:07] Voice 14: of the Freedom of Information Protection of Privacy By-law

[2:21:11] Voice 14: starting on page 516.

[2:21:15] Voice 14: You'll remember we set this off

[2:21:19] Voice 14: after our readings to executive committee

[2:21:20] Voice 14: and so this is coming back to us for adoption.

[2:21:27] Voice 14: Any questions around this

[2:21:30] Voice 14: or should we just go right to the recommendation?

[2:21:34] Trustee Scott (probable): Let's go to the recommendation.

[2:21:35] Trustee Scott (probable): I think it's pretty straightforward.

[2:21:37] Trustee Scott (probable): forward okay did you want to make that motion trustee scott sure please that the cornby island

[2:21:45] Trustee Scott (probable): local trust committee bylaw number 171 cited as cornby island local trust committee freedom of

[2:21:53] Trustee Scott (probable): information and protection of privacy bylaw number 171 2023 be adopted so

[2:22:03] Voice 14: moved and do you have a

[2:22:04] Voice 14: seconder trustee allen seconding any further discussion on this item not hearing i will

[2:22:17] Voice 14: call the question all those in favor in favor

[2:22:21] Voice 14: and that motion carries thank you

[2:22:27] Voice 14: all right then that moves us on to section 13 there's no trust conservancy report we have an

[2:22:34] Voice 14: applications report dated june 8th anything from staff on this or any questions from trustees

[2:22:43] Voice 14: nothing from staff any questions from trustees no no okay then we have the trustee and local

[2:22:52] Voice 14: expense report dated april 2023 anything on that from anyone no

[2:23:00] Trustee Scott (probable): all

[2:23:02] Voice 14: right uh adopted policies and

[2:23:04] Voice 14: standing resolutions for information anything there no no

[2:23:09] Trustee Scott (probable): local

[2:23:10] Voice 14: trust committee web page

[2:23:12] Voice 14: page okay that brings us to section 14 on our work program uh section 14.1 is the active projects

[2:23:23] Voice 14: report dated june 8th on page 532 anything from staff on this or any questions from trustees

[2:23:38] Voice 4: okay

[2:23:45] Voice 14: not hearing anything uh that moves us to 14.2 the future projects report jaded data also jaded

[2:23:53] Voice 14: June 8th on page 533. Anything there?

[2:24:01] Voice 14: No. Trustee Thabitis?

[2:24:03] Voice 14: Sorry.

[2:24:07] Trustee Scott (probable): You got demoted. No, she got promoted.

[2:24:11] Trustee Scott (probable): No, I

[2:24:12] Voice 14: think it's a demotion.

[2:24:17] Planner Thomaidis: I just wanted to bring it to the attention

[2:24:20] Planner Thomaidis: of the trustees to start thinking about

[2:24:24] Planner Thomaidis: um whether uh and and what kind of major project they might be interested in pursuing for 2024 2025

[2:24:33] Planner Thomaidis: fiscal uh the process would be uh to draft you know request staff to draft a business case

[2:24:40] Planner Thomaidis: for that project um and then staff would come back and and ask the ltc to endorse that business case

[2:24:47] Planner Thomaidis: before it goes on to the financial planning committee um and yeah the earlier that process

[2:24:52] Planner Thomaidis: process starts the better for just thinking thinking ahead it's long it's very long term

[2:24:56] Planner Thomaidis: and I know um there's a major project a big major project on your plate right now already um but

[2:25:03] Planner Thomaidis: yeah just to bring it to your attention well

[2:25:05] Trustee Scott (probable): Tim if I can speak yes

[2:25:10] Voice 14: go ahead um

[2:25:11] Trustee Scott (probable): I think just getting

[2:25:14] Trustee Scott (probable): the OCP and the LUB having staff focus on that is really what we want to do I don't think I wouldn't

[2:25:21] Trustee Scott (probable): proposed doing anything else in the interim until that's completed so i can't see anything

[2:25:27] Trustee Scott (probable): um in that next fiscal as we'd want to put in there at this time i don't know what alex thinks

[2:25:33] Trustee Scott (probable): about that trustee allen yeah

[2:25:39] Trustee Allen: i kind of agree with grant that trustee scott because um quite

[2:25:45] Trustee Allen: often things just suddenly appear where you have to just deal with them right away and

[2:25:48] Trustee Allen: i have concerns if we suddenly park something it we're stuck with it and then suddenly some other

[2:25:55] Trustee Allen: major issue comes up you never know in this world so i i agree i don't know if that causes the staff

[2:26:03] Trustee Allen: grief because of that or whether we can revisit it in december or something and as we get closer to

[2:26:09] Trustee Allen: yeah

[2:26:10] Trustee Scott (probable): i think that's

[2:26:10] Voice 14: why you're being finished

[2:26:12] Voice 14: okay thanks trustees and uh i'll just give a

[2:26:17] Voice 14: slightly different perspective which is that if we uh if if we have completed our our present

[2:26:24] Voice 14: isn't the work, the project charter that we are working on today, and we don't have a business

[2:26:29] Voice 14: case in for the next piece of work, we will not be able to access funding for anything larger than

[2:26:38] Voice 14: a minor project in the next fiscal. What might be worth considering, and this is just my

[2:26:46] Voice 14: look at the future projects report, I see item number one, number two, and number four are all

[2:26:53] Voice 14: related to ocp lub projects and that might be worth considering taking those three items

[2:27:03] Voice 14: putting together a business case for funding for the next fiscal to continue the work on the ocp

[2:27:10] Voice 14: lub beyond what we're presently doing but that's just my thoughts that's something for consideration

[2:27:17] Voice 14: If we don't have something before Trust Council in a timely manner for funding for next fiscal, we will only be permitted to do minor projects of under $5,000 and under.

[2:27:32] Voice 14: If that's the will of the local trust committee, that's perfectly acceptable.

[2:27:36] Voice 14: But if some of those items on the future projects list are contemplated to potentially be over $5,000, that's what we want to consider requesting a business case be advanced so that it can get to financial planning committee and then ideally by December to trust council.

[2:28:03] Voice 14: Those are my thoughts and considerations.

[2:28:05] Voice 14: Can I speak, Kim?

[2:28:07] Voice 14: please

[2:28:08] Trustee Scott (probable): go ahead i assumed we wouldn't need um that charter for 20 you're talking about 20

[2:28:17] Trustee Scott (probable): what's next year 24 25 right that fiscal correct so i'm assuming this lub ocp these three

[2:28:28] Trustee Scott (probable): would be completed by then but maybe i'm being naive because if i am being naive then you're

[2:28:35] Trustee Scott (probable): absolutely right we should put it in i guess it can't hurt to put it in just as a

[2:28:41] Voice 14: backup eh

[2:28:43] Voice 14: well if we if we if we complete what we're doing now um then it's it's good idea to contemplate

[2:28:50] Voice 14: what we want to do uh next fiscal when when the work we're doing now is is complete i see trusty

[2:28:57] Trustee Scott (probable): allen's hand i see

[2:28:58] Voice 14: what you're saying yeah right right it's it's long-term thinking but uh here we

[2:29:04] Voice 14: we are trustee allen um

[2:29:08] Trustee Allen: well the ford's cove neighborhood and transportation plan that's

[2:29:14] Trustee Allen: to be honest there's a lot of people in the community already doing a huge amount of work

[2:29:20] Trustee Allen: on that right now and i'm not sure how we go about that i need to talk to the community about

[2:29:25] Trustee Allen: that because uh i know um high sea could be really busy at it because of the issues with

[2:29:33] Trustee Allen: our bus going down there issue with delivery trucks not be able to turn around it's just a

[2:29:38] Trustee Allen: But this involves the Ministry of Highways and Transportation and all sorts of other stakeholders.

[2:29:45] Trustee Allen: So that's been on there forever, this project, since 2011, since I first was elected, actually.

[2:29:55] Trustee Allen: And then when I look at the aquifer castigation system, that was based on something.

[2:30:00] Trustee Allen: wrong in uh in our our schedule map and i thought that was just a simple thing and then um so also

[2:30:11] Trustee Allen: there's something missing because i also had the downtown revitalization i didn't remember it was

[2:30:15] Trustee Allen: a four corner or something that's totally disappeared and i don't know where that was

[2:30:19] Trustee Allen: in discussion back in september and it's disappeared and i'm i don't remember it being

[2:30:24] Trustee Allen: voted out of the project's report so i remain blissfully confused here um okay

[2:30:37] Voice 14: and i just want

[2:30:38] Voice 14: to check in with staff here for a moment uh just in terms of timing uh we don't meet again until

[2:30:45] Voice 14: september 8th and when would we need a business plan in for a project for trust council i i'm

[2:30:56] Voice 14: I'm assuming it's best to have it in by that trust council in September,

[2:31:00] Voice 14: but I don't want to set you guys up for a really tight turnaround there.

[2:31:07] Voice 14: And I see regional planning manager Gemara has her hand up.

[2:31:12] Voice 14: So let's hear from her. Go ahead, Renee.

[2:31:15] Voice 7: Hi, everyone. Through the chair.

[2:31:17] Voice 7: So what planner Thematis is just sort of bringing up is for you to start thinking about it.

[2:31:24] Voice 7: um we would need some direction for a business plan to prepare in september um when it would go

[2:31:33] Voice 7: to um to the trust council executive my understanding is in october so you'll have

[2:31:40] Voice 7: that september meeting to um confirm and refine that business case information and staff will

[2:31:49] Voice 7: also have time to update that to get it in front of um trust council on the next business step so

[2:31:55] Voice 7: for the pardon me the budget steps so um that information i'm also learning so we're flowing

[2:32:02] Voice 7: through it but we just wanted to make sure that got to you in time to start thinking about

[2:32:06] Voice 7: um expecting and you'll be expecting a report coming back to you to to confirm that great well

[2:32:15] Voice 14: thank you for the clarity on that so this is to get our this is to get our our thinking going so

[2:32:21] Voice 14: so that at September meeting,

[2:32:24] Voice 14: we can have a more clear direction to staff

[2:32:27] Voice 14: if we want to get a business cases going for next fiscal.

[2:32:30] Voice 14: So we don't absolutely have to decide today.

[2:32:32] Voice 14: That's good to know.

[2:32:34] Voice 14: Trustee Allen.

[2:32:36] Trustee Allen: Well, I was just scrolling down

[2:32:37] Trustee Allen: and I really think we should think about the First Nations.

[2:32:42] Trustee Allen: Brant and I have constantly said

[2:32:45] Trustee Allen: that we need to fix our broken relationships with KFN.

[2:32:48] Trustee Allen: We've never, we've not had a chance

[2:32:50] Trustee Allen: to meet with him personally for years. That whole Hornbearing Resort was just not a pleasant

[2:32:58] Trustee Allen: scenario and so I really feel it you know we can't even get a letter out but maybe we can

[2:33:04] Trustee Allen: get maybe we can put this on our as our major project even though there's a lot of things

[2:33:08] Trustee Allen: underneath that First Nations project report. I'd like to hear from the staff whether it's all one

[2:33:16] Trustee Allen: big blurb there is that and I know that's not really going to be over $15,000 and is that too

[2:33:25] Trustee Allen: much that's underneath it's quite a lot or narrow it towards Clomox First Nations perhaps as opposed

[2:33:34] Trustee Allen: to Powell

[2:33:34] Voice 14: River. Okay let's hear from the regional planning manager on that.

[2:33:40] Voice 7: Through the chair that's

[2:33:42] Voice 7: that's a good observation to point out I think the opportunity would be and the the order of the

[2:33:49] Voice 7: the steps would be to identify that as your project and then staff can capture with your

[2:33:58] Voice 7: direction what kind of work or the nature of the work you'd like to see in terms of

[2:34:04] Voice 7: conversations, times for meetings to happen. And then during October and November, staff can refine

[2:34:12] Voice 7: that information into a more specific business case to go forward for the budget steps in the

[2:34:20] Voice 7: process. So that'll give us some time to sort of refine this or put some thought to it. We'll also

[2:34:28] Voice 7: have the Indigenous coordinator that would have started in July. So I think that's another

[2:34:33] Voice 7: opportunity once they start to also speak with them about what this project could look like and

[2:34:40] Voice 7: some key steps for your consideration as well so um getting it giving us direction and i think

[2:34:48] Voice 7: the intention is to we could pull all of this into a project and let you know what that would look

[2:34:53] Voice 7: like or if the scope is just really large i think that would take some staff time to look at and

[2:34:59] Voice 7: come back to you in september trustee

[2:35:04] Voice 3: allen um does that can i make a motion or can i hear from

[2:35:10] Trustee Allen: grant trustee scott how he feels sure

[2:35:15] Voice 14: let's hear from trustee scott and then i'll certainly

[2:35:16] Voice 14: entertain a motion trustee trustee scott we're not hearing

[2:35:33] Voice 14: anything from trustee scott at this

[2:35:34] Voice 14: moment he's still on the

[2:35:36] Trustee Scott (probable): participants sorry no i had

[2:35:38] Trustee Scott (probable): no i i said i i just i'd like to hear from

[2:35:41] Trustee Scott (probable): alex thanks alex's motion okay all

[2:35:45] Voice 14: right let's hear a motion from trustee allen then do i have

[2:35:53] Trustee Allen: to tell the staff to move it or do i say the local trust committee at this is our sorry it's

[2:35:58] Trustee Allen: souls that's uh trustee 101 you

[2:36:03] Trustee Allen: need to begin

[2:36:06] Voice 14: work on a uh business plan or actually what what

[2:36:11] Voice 14: what direction specifically staff can we give you to make all right i move that

[2:36:15] Voice 14: most sensible

[2:36:16] Voice 14: i

[2:36:17] Trustee Allen: move that the local on beyond local trust committee um advise staff to work on a business

[2:36:24] Trustee Allen: case for our future project number seven first nations is that enough and then they can

[2:36:31] Trustee Allen: scope it more do i have to say like i'm not that considers the development of agreement similar to

[2:36:39] Trustee Allen: the oh i get it okay so leave that in um

[2:36:42] Voice 14: and and we can i'm sure if if that's enough if that's

[2:36:47] Voice 14: sufficient for staff and we'll check in with them then then we can leave it at that staff

[2:36:52] Voice 14: is that good enough to get you started i see a nod and yeah

[2:36:58] Planner Thomaidis: yeah that should be enough for us

[2:37:00] Planner Thomaidis: to come back at the next meeting with the draft business case excellent okay

[2:37:05] Voice 14: so we'll just check

[2:37:07] Voice 14: in with our magical recorder there katherine did you get the motion yeah

[2:37:14] Voice 10: the hormeada local trust

[2:37:16] Voice 10: committee advised staff to work on a business case on project number seven first nation i think

[2:37:23] Trustee Scott (probable): you should say request staff sure request

[2:37:29] Trustee Allen: and that's really i

[2:37:33] Voice 10: had previous wording that the

[2:37:35] Voice 10: staff had given previous wording for the motion but i've eliminated that and just put in what

[2:37:41] Voice 10: trustee allen said okay

[2:37:44] Voice 14: and i see a regional planning manager so

[2:37:47] Voice 10: it would read that the

[2:37:50] Voice 10: hornby island local trust committee requests staff to work on a business case on project

[2:37:55] Voice 10: number seven first nations for

[2:38:01] Voice 3: the next for the next

[2:38:02] Trustee Scott (probable): trust for the next for the meeting in

[2:38:04] Trustee Scott (probable): September something like that

[2:38:06] Voice 10: right so the original wording that the staff had given was

[2:38:12] Voice 10: that the Hornby Island Local Trust Committee requests staff to draft a business case for the

[2:38:16] Voice 10: 2024-2025 fiscal year and okay so

[2:38:25] Voice 10: do you want to include that official language in the motion

[2:38:28] Voice 10: on okay just

[2:38:31] Trustee Scott (probable): take a moment maybe just

[2:38:33] Voice 14: add to it excuse me can I just see Scott can you hang on

[2:38:37] Voice 14: for a minute please i've got we see i see hands up from both staff members here so let's hear

[2:38:44] Voice 14: from staff please um go ahead renee through

[2:38:49] Voice 7: the chair um the res the motion that trustee allen put

[2:38:54] Voice 7: um is crafting it does make sense to add for the as a major project for the 2023 2024 fiscal year

[2:39:03] Voice 7: would give some better direction and um if planner thematis has anything to add to that

[2:39:10] Voice 7: i think that would be clear for direction okay

[2:39:14] Voice 14: planner thematis i

[2:39:18] Planner Thomaidis: don't have anything to add

[2:39:19] Planner Thomaidis: but i just wanted to clarify for the minute taker that um she might be referring to a draft

[2:39:26] Planner Thomaidis: resolution for a different project for that ltc project prioritization for the minor project

[2:39:32] Planner Thomaidis: there wasn't um there wasn't any staff report associated with this this is just something that

[2:39:37] Planner Thomaidis: we're we're talking about to do with um the future projects report so it might be that you're using

[2:39:44] Planner Thomaidis: um a proposed resolution from a different um report just for clarification

[2:39:51] Voice 14: thank you for that

[2:39:53] Voice 14: so it sounds like what uh the resolution from trustee allen with the addition of as a major

[2:40:01] Voice 14: project is what we're looking for and

[2:40:04] Trustee Allen: and the date the years right so the

[2:40:08] Voice 14: fiscal fiscal 2425 yes

[2:40:12] Voice 10: so the whole resolution would read that the Hornby

[2:40:15] Voice 10: Island local trust committee requests staff to work on a business case on

[2:40:20] Voice 10: project number seven First Nations as a major project for the 2024 2025 fiscal

[2:40:27] Voice 10: school year i'll

[2:40:29] Trustee Scott (probable): second that sounds

[2:40:30] Voice 14: great the

[2:40:32] Trustee Scott (probable): only thing i could think of is adding it's we

[2:40:34] Trustee Scott (probable): don't we want to see this for the uh september meeting for review

[2:40:41] Voice 14: oh i was just gonna say i

[2:40:46] Voice 14: thought staff indicated that they could bring us back some initial information for the september

[2:40:52] Voice 14: meeting at any rate so i don't know that that's necessary uh

[2:40:57] Trustee Scott (probable): okay if it is i'm seeing

[2:40:59] Voice 14: nods i'm

[2:41:00] Voice 14: I'm seeing nods from staff, so good thought,

[2:41:02] Voice 14: but not needed at this time.

[2:41:04] Voice 14: Thank you, Trustee Scott.

[2:41:05] Trustee Scott (probable): Okay, I'll second it then.

[2:41:08] Voice 14: So it's been moved and seconded.

[2:41:11] Voice 14: Any further discussion?

[2:41:15] Voice 14: Trustee Allen?

[2:41:16] Voice 14: Oh, you're anticipating me.

[2:41:20] Voice 14: All right, I'll call the question.

[2:41:21] Voice 14: All those in favor?

[2:41:23] Trustee Scott (probable): In favor.

[2:41:26] Voice 14: Excellent, and that motion carries.

[2:41:29] Voice 14: Well, thank you very much, trustees and staff.

[2:41:32] Voice 14: staff um our next regular meeting is scheduled for friday september 8 2023 at 11 30 a.m at room

[2:41:43] Voice 14: to grow on hornby island in person and so if there is nothing further anything further anyone

[2:41:52] Voice 14: uh well call for adjournment trustee allen okay

[2:41:57] Trustee Allen: i'm just curious chair i don't see you voting

[2:41:59] Trustee Allen: is this a new thing like when it's carried between two trustees you don't vote or i'm

[2:42:06] Trustee Allen: just curious about that oh

[2:42:07] Voice 14: i see what you're saying yes um well to be honest yeah when i see

[2:42:13] Voice 14: both when i see both trustees are looking like they're they're voting the same way uh i haven't

[2:42:20] Voice 14: actually been putting up my electronic hand and if i was in opposition i would i would state that

[2:42:27] Voice 14: so if you'd prefer I can I can make sure to do that in the future but I was I

[2:42:35] Voice 14: was just admitting

[2:42:36] Voice 14: that in especially since there seems to be quite a good concurrence between where both the local

[2:42:42] Voice 14: trustees are at today and I hadn't heard so if you'd like me to be more formal on that I'm happy

[2:42:50] Voice 14: to do that in the future no

[2:42:52] Trustee Allen: no no i just wondered i'm curious

[2:42:55] Voice 14: okay uh all right then i'll call for

[2:42:59] Voice 14: adjournment and thank everyone for coming today and uh thank you trustees and our staff for making

[2:43:07] Voice 14: this all work so smoothly for us thank

[2:43:11] Trustee Allen: you and have a great summer you too take care all right

[2:43:16] Trustee Scott (probable): see you take care

[2:43:18] Voice 7: thank you yeah

[2:43:20] Trustee Scott (probable): see y'all on gabriela

ADOPTED 
 
 
 
 
 
Hornby Island AOPTED 1 
Local Trust Committee Minutes 
June 16, 2023 
 
Hornby Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
June 16, 2023 
Electronic Meeting 
 
Members Present: Timothy Peterson, Chair 
 Alex Allen, Local Trustee 
 Grant Scott, Local Trustee 
  
Staff Present: Renée Jamurat, Regional Planning Manager 
 Sonja Zupanec, Planner 
 Margot Thomaidis, Planner 2 
 Wil Cottingham, Administrator 
 Katherine Vogt, Recorder 
  
Others Present: Brian Gregg, Consultant for Rogers Communications Inc. 
 There were approximately fifteen (15) members of the public and no 
members of the media in attendance. 
1. CALL TO ORDER 
Chair Peterson called the meeting to order at 11:36 am. He acknowledged that the meeting was 
being held in territory of the Coast Salish First Nations. He introduced himself, Trustees, Staff, 
and Recorder and welcomed members of the public. He noted that the meeting was being 
livestreamed and recorded. 
2. APPROVAL OF AGENDA 
By general consent the agenda was approved as presented. 
3. RISE AND REPORT - none 
4. REPORTS 
4.1 Trustee Reports 
Trustee Allen reported on the following: 
 Recent attendance as a member of the Regional Planning Committee working group 
on housing which is currently compiling housing option ideas. 
 Looking forward to attendance at the upcoming annual Comox Valley Regional 
District (CVRD) meeting on June 19, 2023; to be hosted electronically and to be 
attended by Denman Island representatives also. 

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June 16, 2023 
 Looking forward to attending the upcoming Trust Council meeting to be held in 
person on Gabriola Island in late June. 
 
Trustee Scott reported on the following: 
 Appearance on Hornby Community Radio last Saturday with Albini-Patrick Lapierre 
for a discussion on Trust issues.  
 Acknowledgement that the objections to the proposed cell tower are that it would 
be too close to people, to the recycling depot, and to future community housing; 
but that it is supported by many younger people who no longer have land lines, and 
by Hornby and Denman medical personnel who have sent a strong letter of support 
for the tower. 
 Acknowledgement that Short Term Vacation Rentals (STVRs) provide needed 
revenue for many locals. 
4.2 Chair's Report 
Chair Peterson reported on the following: 
 The recording of the previous Hornby Island Local Trust Committee (LTC) regular 
meeting on May 5, 2023 is unfortunately irretrievable due to technical difficulties. 
 Working as a member of the Executive Committee on the agenda for the upcoming 
June Trust Council meeting. 
 Looking forward to the next Hornby LTC meeting in September which will be held in 
person. 
4.3 Electoral Area Director's Report 
None. 
5. PUBLIC COMMENTS 
Members of the public noted the following: 
 Ross Birchall, Founder and Managing Partner of Wellesley Consulting Group (WCG) based in 
Victoria, spoke on providing Trustees with a formal introduction to his working on behalf of 
the Hornby Island Community Economic Enhancement Corporation (HICEEC), noting that 
they had recently applied for funding to Island Coastal Economic Trust (ICET) to prepare a 
comprehensive economic development strategy for Hornby Island, highlighting the urgent 
need for workforce and other affordable housing for which two parcels of land have been 
identified. Other options being pursued are Crown Land and potential joint partner ventures 
with Kómox First Nation (KFN). Various other funders, partners, and stakeholder 
opportunities are being actively pursued by HICEEC. He welcomed any support that the LTC 
could provide in moving the HICEEC endeavors, still in their early stages, forward. 
o A Trustee asked how well Hornby could compete against much larger municipalities for 
the Union of BC Municipalities (UBCM) Complete Communities Grant funding. 
o Consultant Birchall responded that HICEEC itself is an ineligible applicant and must 
partner with an organization such as the Islands Trust or the Comox Valley Regional 
District (CVRD) to be considered for funding. The UBCM eligibility criteria are 
infrastructure and transportation requirements for servicing a housing development. 

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June 16, 2023 
UBCM is looking for a cohesive plan. HICEEC has missed this year’s May 2023 application 
deadline and would need support from the LTC to request a deadline extension. 
o A Trustee responded that unfortunately no information for the LTC to consider had 
been received yet. 
 Another member of HICEEC noted that small communities are at a disadvantage for funding 
compared to large municipalities. Unconventional housing ideas are currently being looked 
at and it is hoped that the LTC will be supportive in shepherding such ideas through the 
regulatory process in a timely manner. The Hornby community is at risk of falling apart if 
workforce housing is not provided quickly. 
 The LTC needs to question the biological safety, hackability, and purpose of 5G technology in 
relation to artificial intelligence and surveillance applications; and to investigate if 
alternatives to 5G for cell coverage are available. 
o A Trustee noted that, in the absence of a cell tower in a remote location, there is a 
device called weBoost for homes and RVs; also, that the recent Rogers report does not 
adequately address wireless effects on wildlife; also, that the recent Rogers report 
repeats the same broadly used cell phone industry mantra statistic that 80% of 911 calls 
are made through a smart phone which is a 2016 California statistic, of which 35% of 
such calls were either non-emergency or unintentional.  
 A staff member of HICEEC requested that the LTC consider supporting the HICEEC Workforce 
Development Project with letters of support; by fixing zoning bylaws to allow housing on 
Public Use (PU) zones; and through the provision of wording for tiny homes, RVs, and other 
higher density developments. 
o The Chair invited that HICEEC could email pertinent information to the LTC prior to the 
upcoming September regular LTC meeting. 
6. DELEGATIONS - none 
7. MINUTES 
7.1 Local Trust Committee Minutes dated May 5, 2023 - for adoption 
By general consent the Local Trust Committee meeting minutes of May 5, 2023 were 
adopted as presented. 
7.2 Section 26 Resolutions-without-meeting Report - none 
7.3 Advisory Planning Commission Minutes - none 
7.4 Local Trust Committee Special Meeting Minutes dated April 17, 2023 - for adoption 
By general consent the Local Trust Committee special meeting minutes of April 17, 2023 
were adopted as presented. 
8. BUSINESS ARISING FROM MINUTES 
8.1 Follow-up Action List Report dated June 8, 2023 

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Local Trust Committee Minutes 
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A Trustee expressed concern that the congratulations letter to the new Chief and 
Council of Kómox First Nation was still undone. 
o Regional Planning Manager Jamurat clarified that an Indigenous Coordinator had 
been hired but would not be starting until this July; and, that efforts would be made 
to expedite letters to First Nations. 
8.2 Rogers Cell Tower Proposal - update for information 
Planner Thomaidis presented the staff memorandum: ‘Hornby Rogers Cell Tower 
Proposal,’ dated June 16, 2023, that updates Trustees that staff have received a 
summary package from Rogers that details their public consultation and 
correspondence to date. Staff will be analyzing the summary and preparing a report for 
the next LTC regular meeting in September. 
 
Consultant Brian Gregg noted the following: 
 The proposed tower for Hornby is on Provincial Crown Land, so Rogers must follow 
the provincial communication sites process to receive a License of Occupation.  
 Ideally, the Islands Trust would be aligned with the Province, which has the ultimate 
authority over land use. 
 The Federal Ministry of Science and Economic Development (ISED) would defer to 
the Province unless an error was noted. ISED has an impasse process to make 
intervening land use decisions, but this option is undesirable and very rarely utilized.  
 The provincial formal notification process for the Hornby cell tower has just begun 
and may be a multi-year process. 
9. APPLICATIONS AND REFERRALS - none 
10. LOCAL TRUST COMMITTEE PROJECTS 
The Chair permitted that Item 10.2 be addressed before Item 10.1. 
10.1 Local Trust Committee Project Prioritization - Staff Report 
Planner Thomaidis presented the staff report that asks Trustees to select a Minor 
Project for the current fiscal year.  
HO-LTC-2023-028 
It was MOVED and SECONDED, 
that the Hornby Island Local Trust Committee request staff to prepare a Project Charter 
for the Community Heritage Register for the 2023/2024 fiscal year, with the scope and 
objectives to be determined by the Local Trust Committee. 
CARRIED 
 
 
 

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June 16, 2023 
10.2 OCP/LUB Review Project - Endorsement of Revised Project Charter 
Planner Zupanec presented the staff report that asks Trustees to consider endorsing an 
an updated draft Project Charter for the Official Community Plan (OCP) and Land Use 
Bylaw (LUB) review project noting the following: 
 The updated Project Charter clarifies which bylaws will be drafted by planning staff. 
 Komoks First Nation has indicated that they are interested in participating in this 
bylaw drafting process, the capacity funding for which will be clarified as soon as 
possible to meet with them. It is expected that First Nations referral staff would be 
going over the draft bylaws with Islands Trust planning staff over several meetings 
prior to endorsement by Chief and Council. This is a new collaborative process that 
is being piloted and has not been tried by the LTC before. 
 Planners will work on two draft bylaw amendments to the OCP and one to the LUB: 
1) regarding increasing housing options; 2) updating First Nations references; and 3) 
regarding restricting STVRs. 
 
HO-LTC-2023-029 
It was MOVED and SECONDED, 
that the Hornby Island Local Trust Committee amend the Official Community Plan/ Land 
Use Bylaw Review Project Charter Version 2.1 by removing the words under the In 
Scope Section “explore use of” and replacing with the words “to require a.”  
CARRIED 
The wording change amendment made in Motion HO-LTC-2023-029 pertains to 
temporary use permits for short term vacation rentals. 
 
HO-LTC-2023-030 
It was MOVED and SECONDED, 
that the Hornby Island Local Trust Committee amend the Official Community Plan/ Land 
Use Bylaw Review Project Charter Version 2.1 by adding a fifth bullet in the Deliverables 
Section that reads: “Post Bylaw Adoption Community Information Materials.” 
CARRIED 
Planner Zupanec noted that community information materials would be focused on 
advising residents of changes to STVRs and housing regulations.  
 
HO-LTC-2023-031 
It was MOVED and SECONDED, 
that the Hornby Island Local Trust Committee amend the Official Community Plan/ Land 
Use Bylaw Review Project Charter Version 2.1 by removing Bullet 5 from the In Scope 
Section; and by adding to Bullet 4 of the In Scope Section; so that Bullet 4 reads: 
“Permitting secondary suites or attached/detached secondary dwellings on lots over 2 
HA where septic capacity allows and sufficient groundwater is available. 
CARRIED 

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Local Trust Committee Minutes 
June 16, 2023 
HO-LTC-2023-032 
It was MOVED and SECONDED, 
that the Hornby Island Local Trust Committee endorse the revised Project Charter 
Version 2.1, dated June 16, 2023 to reflect the revised timeline and deliverables of the 
Official Community Plan and Land Use Bylaw Review project, as amended. 
CARRIED 
By general consent, the meeting was recessed at 1:24 pm and reconvened at 1:40 pm. 
11. CORRESPONDENCE - none 
11.1 Proposed Additions to Tribune Bay Park, Hornby Island Inter-Agency Consultation on 
Park Designation from BC Parks dated May 30, 2023 
Planner Thomaidis explained that the letter addressed to the LTC from BC Parks was 
received very recently and was regarding Class A park designation for two new lots 
around Tribune Bay. The letter allows comments for BC Parks until June 30, 2023. 
A Trustee appreciated that BC Parks previous consultation with the community was well 
done. 
Trustees received the letter for information. 
12. NEW BUSINESS 
12.1 Freedom of Information and Protection of Privacy Bylaw - for adoption 
Trustees received the June 2, 2023 Request For Decision on the bylaw that updates for 
current legislation and schedule of fees.  
 
HO-LTC-2023-033 
It was MOVED and SECONDED, 
that the Hornby Island Local Trust Committee Bylaw No. 171, cited as “Hornby Island 
Local Trust Committee Freedom of Information and Protection of Privacy Bylaw No. 171, 
2023” be adopted. 
CARRIED 
13. REPORTS 
13.1 Trust Conservancy Report - none 
13.2 Applications Report dated June 8, 2023 
Received. 
13.3 Trustee and Local Expense Report dated April, 2023 
Received 
13.4 Adopted Policies and Standing Resolutions 
Received. 

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13.5 Local Trust Committee Webpage 
14. WORK PROGRAM 
14.1 Active Projects Report dated June 8, 2023 
Received 
14.2 Future Projects Report dated June 8, 2023 
Regional Planning Manager Jamurat clarified that business cases for major projects for 
the 2024/2025 fiscal year would be approved by Trust Council in October 2023. 
A Trustee noted that the LTC had not met with KFN for many years. 
HO-LTC-2023-034 
It was MOVED and SECONDED, 
that the Hornby Island Local Trust Committee request Staff to work on a business case 
on Project No.7 “First Nations” as a major project for the 2024/2025 fiscal year. 
CARRIED 
15. UPCOMING MEETINGS 
15.1 Next Regular Meeting Scheduled for Friday, September 8, 2023 at 11:30 am at Room 
to Grow, 2100 Sollans Road, Hornby Island, BC 
16. ADJOURNMENT 
By general consent the meeting was adjourned at 2:17 pm. 
 
 
_________________________ 
Timothy Peterson, Chair 
 
Certified Correct: 
 
 
_________________________ 
Katherine Vogt, Recorder