Islands Trust Council regular meeting, June 27, 2023

[0:00:00] Voice 4: So welcome, everybody, to Trust Council for June the 29th.

[0:00:10] Voice 16: I thought

[0:00:11] Voice 4: it was the 27th. Sorry. It says 29th right there.

[0:00:15] Voice 4: Anyway, June the 27th. It's amazing how fast the year is passing.

[0:00:21] Voice 4: My name is Peter Luckham. I'm chair of Trust Council.

[0:00:24] Voice 4: We're here today on Gabriola Island, depending upon how you say it.

[0:00:30] Voice 4: And I'm afraid I don't know the Snedemo name for the island, but perhaps we'll learn that shortly.

[0:00:41] Voice 4: I just want to welcome everybody.

[0:00:44] Voice 4: And I think what we'll start off with is we have David Bauderly with us today to greet us here on Gabrielle Island in his traditional way.

[0:00:53] Voice 4: I want to thank David for being here today.

[0:00:56] Voice 4: His family name, I learned over lunch today, goes back over 4,000 years, and his family

[0:01:03] Voice 4: and his

[0:01:04] Voice 4: kinship goes back some 10,000 years.

[0:01:07] Voice 4: And it's remarkable, just to pause and think about that, that the Coast Salish people have

[0:01:12] Voice 4: been here living and loving and being on the land for all this time.

[0:01:18] Voice 4: We have so much to learn.

[0:01:19] Voice 4: And today, David is going to greet us to the Snuneymo territory.

[0:01:24] Voice 4: territory.

[0:01:28] Voice 17: Welcome, good afternoon.

[0:01:30] Voice 17: My academic name is Blackhead.

[0:01:32] Voice 17: I'm from the Donny family.

[0:01:34] Voice 17: My mother's from Sydney.

[0:01:39] Voice 17: I've lived here for several thousand years.

[0:01:42] Voice 17: In our cultural way, when we're out here, we bring our hands in front of us, put our

[0:01:47] Voice 17: thumbs outwards, shake our hands twice and say, H-H-C-M.

[0:01:52] Voice 16: H

[0:01:53] Voice 17: -H-C-M.

[0:01:53] Voice 17: H-H-C-M.

[0:01:54] Voice 17: H-H-C-M.

[0:01:55] Voice 17: H-H-C-M.

[0:01:55] Voice 17: Thank you respectful

[0:01:56] Voice 16: of our ways of doing it.

[0:01:59] Voice 16: I should ask, before we go further,

[0:02:01] Voice 16: is there anyone here that might be up for stations

[0:02:04] Voice 17: with key or any advances for them?

[0:02:07] Voice 17: Steve or Herman?

[0:02:09] Voice 16: Oh, do you mind?

[0:02:14] Voice 17: Always an honor to recognize other nations

[0:02:16] Voice 17: as part of our culture.

[0:02:17] Voice 17: We always appreciate them in the parade.

[0:02:19] Voice 17: That's why I say my traditional name is Lafayette.

[0:02:22] Voice 17: It was kind of last minute,

[0:02:24] Voice 17: I'm hurt because I'm here,

[0:02:25] Voice 17: but I'm honored to do this.

[0:02:28] Voice 17: i was here when um the islands and all the islands gathering was here a couple months ago so it's

[0:02:33] Voice 17: fun to be back again so i did um

[0:02:36] Voice 16: what i was just saying well in a quick over here we'll just make

[0:02:39] Voice 16: sure we're all into the peace island you can buy your speed here in our homes

[0:02:48] Voice 17: but this is when i'm finished you know this is called a traditional hand shake

[0:05:55] Voice 17: During the pandemic, we weren't allowed to touch anyone, so we always had to pass something

[0:05:59] Voice 17: between us.

[0:06:00] Voice 17: We should show our recognition.

[0:06:02] Voice 17: Thank you.

[0:06:04] Voice 17: Thank you.

[0:06:04] Voice 17: Thank you.

[0:06:12] Voice 17: So, thank you very much, David, for opening

[0:06:15] Voice 4: our meeting in a good way.

[0:06:17] Voice 4: Very, very much appreciated to hear the drumming and your wisdom.

[0:06:25] Voice 4: I'm going to now start with introductions of trustees that are here.

[0:06:30] Voice 4: And I maybe should have done that before David started, but I felt it was more significant to have an elder

[0:06:37] Voice 4: come before us first thing. And so I'm going to start in the room and then I'm going to go online and

[0:06:43] Voice 4: I'm going to start on the right hand side here.

[0:06:46] Voice 4: I'm just asking you to go around the room and introduce yourself and what island you're from.

[0:07:04] Voice 4: Yeah, and try and use your microphone so people online can hear you, and you just need to press the button.

[0:07:16] Voice 17: Good afternoon.

[0:07:18] Voice 14: My name is Kate Louise Stamford. I am from Chalpenwich, otherwise known as Gambier Island in Alcotsum House Sound.

[0:07:29] Voice 14: Good

[0:07:29] Voice 18: afternoon. I'm Susan Yates, Gabriola, local trust area, the traditional territory of the Snuneymux First Nation.

[0:07:41] Voice 7: Good day. I'm Alex Salland from Hornby Island, the traditional unceded territory of the Comox First Nations and other Coast Salish people.

[0:07:50] Voice 23: Sam Borthwick from Denman Islands, unceded territory of the Comox First Nation and Penlatch peoples.

[0:07:59] Voice 14: Good afternoon. Toby Elliott, Gabriel Island, Vanvis and Avocan First Nations.

[0:08:04] Voice 14: And,

[0:08:08] Voice 4: of course, Peter Lockham elected on the Thetis Island Trust Area, which is the home

[0:08:12] Voice 4: of the Laiaksin and Penelakut Nations.

[0:08:17] Voice 5: Tim Peterson from Lafayette, Laskete Island, territory of many Coast Salish peoples and

[0:08:23] Voice 5: the treaty territory of the Tlalaman Nation.

[0:08:28] Voice 13: David Maud from Main Island, the traditional home of the WSANIC people.

[0:08:35] Voice 8: Makaela Laroni from Laskete Island, Hoyete.

[0:08:41] Voice 19: the traditional territory of the Squamish, the Tsleil-Waututh, and the Musqueam.

[0:08:48] Voice 10: Christina Peschel-Evans from Sudeas, South Pindah, traditional unceded territory of many Coast Salish peoples and the Wasanak Nation.

[0:09:00] Voice 6: Joe Bernardo from Keats Island, which is part of the Gambier Island Local Trust Area and part of the traditional lands and waters of the Squamish people.

[0:09:12] Voice 26: Dag Falk, South Pender, Sudeas.

[0:09:16] Voice 17: Yeah, thank you.

[0:09:22] Voice 9: Ray Bowen from Saterna Island,

[0:09:24] Voice 9: local trust area.

[0:09:29] Voice 11: Lisa Goverall from Galliano Island,

[0:09:31] Voice 11: traditional territory of the Coast Salish peoples.

[0:09:36] Voice 17: Laura Patrick, Salt Spring Island,

[0:09:38] Voice 17: traditional territories of Coast Salish peoples.

[0:09:47] Voice 17: Thank you, everybody

[0:09:47] Voice 4: in the room.

[0:09:48] Voice 4: I'm just going to go and do a roll call

[0:09:51] Voice 4: for those that are joining us online today.

[0:09:55] Voice 4: And if I miss somebody, you'll have to jump in,

[0:09:58] Voice 4: but Trustee Dodds.

[0:10:00] Voice 2: Hi, hello, Janine Dodds, Maine Island,

[0:10:03] Voice 2: also known as Skafak, home of the Sarlap

[0:10:07] Voice 2: and a traditional territory of the WSANIC First Nations.

[0:10:10] Voice 2: Thank you.

[0:10:12] Voice 4: And Trustee Campbell.

[0:10:17] Voice 21: Good morning, afternoon.

[0:10:19] Voice 21: Aaron Campbell, North Pender,

[0:10:20] Voice 21: under traditional territory of the WSANIC.

[0:10:24] Voice 17: And Trustee Harris.

[0:10:27] Voice 17: Good afternoon.

[0:10:33] Voice 22: Trustee Harris here from Salt Spring Island.

[0:10:39] Voice 4: Okay, thank you.

[0:10:40] Voice 4: And I did see Trustee Hunter online earlier,

[0:10:43] Voice 4: but not at the moment.

[0:10:46] Voice 4: And is there anybody else online that I've missed?

[0:10:52] Voice 4: All right, so I have regrets from Trustee Middleton.

[0:10:56] Voice 4: and I think there is possibly some others

[0:11:01] Voice 4: that have not been able to join us today.

[0:11:04] Voice 4: Oh, Trustee Morrison also.

[0:11:13] Voice 25: Okay,

[0:11:14] Voice 4: so we've got that.

[0:11:15] Voice 4: All right, so let us continue then.

[0:11:18] Voice 4: So we have an agenda before us.

[0:11:22] Voice 4: Just before we call the meeting to order, though,

[0:11:26] Voice 4: So I do want to acknowledge that broadly, we're meeting across normally living and working and meeting across Coast Salish Territory.

[0:11:32] Voice 4: And as we've heard from David, the nations have been here for thousands and thousands of years.

[0:11:40] Voice 4: And it's such a rich place to learn and to live in and just encourage everybody to take every opportunity to learn because you will be richer for it.

[0:11:50] Voice 4: And I appreciate the opportunity to be able to be here.

[0:11:54] Voice 4: I want to also turn to our staff table. I apologize. I'll just give you a shout out here. CEO Russ Hotzenpiller. I'm just going to go down the table. Lori Foster, our Administrative Services Executive. And David Marler, Legislative Services.

[0:12:12] Voice 4: Services, Claire Freider, Trust Area Services, Julia Mobs, Administrative Services, Stefan

[0:12:23] Voice 4: Cermak, Regional Planning Director, and in the background there we have Daphne looking

[0:12:29] Voice 4: after our technology. Online, we have Mark Van Beekle also assisting with technology.

[0:12:34] Voice 4: So thank you, everybody. So I want to call the meeting to order and

[0:12:41] Voice 4: And I want to acknowledge that recently, a number of you as chairs, we took some additional training and coaching to understand and work in meeting environments better.

[0:12:52] Voice 4: And the takeaway that I had from that is about listening and speaking succinctly and clearly and listening a lot.

[0:13:04] Voice 4: And it's good to share the conversation so that we all have the opportunity and freedom to be able to speak freely and encourage each and every one of you to speak up when you have something to say.

[0:13:17] Voice 4: This is not just a place of debate, but a place of discussion and an opportunity to learn from each other's points of view.

[0:13:25] Voice 4: And let's try and share that over the next three days to help us inform our decision making in a good way.

[0:13:32] Voice 4: Thank you very much, David.

[0:13:34] Voice 4: And so with that said, we have an agenda before us.

[0:13:38] Voice 4: And this is your opportunity if there's new business items that you wish to place on the agenda for Thursday, which is when we will be looking at the new business section 19 in the morning.

[0:13:50] Voice 4: I'll just ask if there's any other new business that needs to go on to the agenda today.

[0:13:57] Voice 4: And looking outside the room, I don't see any.

[0:14:00] Voice 4: So the one item that I would like to add is a new item for new businesses, an overview of insurance coverage.

[0:14:12] Voice 4: And with your permission, I would like to add that in new business at 1019.6.

[0:14:20] Voice 4: And the reason for that is that our interest in seeking insurance for the Islands Trust is evolving in the last few weeks or so, month or so, although it's been an issue for a number of years.

[0:14:36] Voice 4: And there's some information that we need to share with you in order to make some decisions into the near future.

[0:14:43] Voice 4: So if that's all right, we'll add that to the agenda.

[0:14:45] Voice 4: If I don't see any objections, then I will add it to the agenda.

[0:14:49] Voice 4: Thank you.

[0:14:49] Voice 4: and not seeing anything else in terms of new business then,

[0:14:52] Voice 4: I'm going to...

[0:14:53] Voice 4: Oh, there you go, Susan Yates.

[0:14:56] Voice 4: I was going to bring this up at our roundtable,

[0:14:58] Voice 18: but it's more appropriate for a very quick new business.

[0:15:01] Voice 18: I would like to inquire as to whether executive committee

[0:15:06] Voice 18: would be willing to look into absentee council members

[0:15:11] Voice 18: and whether or not we need a policy for absentee council members

[0:15:16] Voice 18: because these meetings cost the taxpayers a lot of money

[0:15:21] Voice 18: and everybody needs to be involved at the table.

[0:15:25] Voice 18: Thank you.

[0:15:28] Voice 4: Okay.

[0:15:30] Voice 4: So is that

[0:15:32] Voice 4: a warrant, a new urgent business

[0:15:36] Voice 4: that should be added at this late moment in time?

[0:15:41] Voice 4: Just look for council's interest in pursuing that conversation

[0:15:44] Voice 4: during this session or whether or not we might consider it in a different way.

[0:15:49] Voice 4: But does anybody object to adding that to the agenda

[0:15:53] Voice 4: for Thursday? So I'm not seeing any objections.

[0:16:04] Voice 16: I

[0:16:05] Voice 9: thought we had to have a vote with the two pairs

[0:16:08] Voice 9: of majority to add late items to the agenda

[0:16:13] Voice 9: from my chair

[0:16:14] Voice 4: training. So technically, you're right.

[0:16:17] Voice 4: might we also try to achieve some level of congeniality but if we'd like to have a vote on

[0:16:25] Voice 4: either one of these we'd obviously have to do it one at a time certainly happy to do that

[0:16:29] Voice 4: so just to be fair let's ask about the inch the inch over and over looking for an overview of

[0:16:37] Voice 4: insurance coverage at 19.6 i'll just call for a vote on all those in favor and david i'll need

[0:16:43] Voice 4: your assistance here um that actually looks like a majority online i see one hand two hands three

[0:16:53] Voice 4: hand two hands up and so any opposed and i'm saying none opposed so that one carries all right

[0:17:02] Voice 4: so then 19.7 is a request to add um trustee absenteeism is that essentially it and does

[0:17:12] Voice 4: Does everybody understand the discussion, question?

[0:17:17] Voice 4: So then I'll just call for the vote.

[0:17:19] Voice 4: All those in favor?

[0:17:23] Voice 4: And help me out here, David.

[0:17:28] Voice 4: And online, those in favor?

[0:17:32] Voice 4: So please lower your hands.

[0:17:33] Voice 4: Any opposed?

[0:17:34] Voice 4: And two online.

[0:17:40] Voice 4: So that's five.

[0:17:42] Voice 4: So what's our quorum?

[0:17:51] Voice 17: That passes also.

[0:17:52] Voice 4: Okay, thank you, David.

[0:17:53] Voice 4: David. And thank you for asking that question. Mary Bowen. Okay. I'm just wondering, should that

[0:18:06] Voice 17: go in camera?

[0:18:12] Voice 4: Maybe when we get there, we can decide that, but you've added it to the public

[0:18:15] Voice 4: agenda. And as long as you're not speaking about individuals, I don't see any reason why we

[0:18:22] Voice 4: we wouldn't have that in the public meeting.

[0:18:24] Voice 4: Okay.

[0:18:25] Voice 4: Thank you very much.

[0:18:29] Voice 4: So let us begin then.

[0:18:30] Voice 4: So I'll call for approval of the agenda.

[0:18:35] Voice 4: All those in favor?

[0:18:38] Voice 17: As amended.

[0:18:39] Voice 4: Thank you.

[0:18:40] Voice 4: Any opposed?

[0:18:42] Voice 4: Online.

[0:18:43] Voice 4: Any opposed?

[0:18:45] Voice 4: That carries.

[0:18:45] Voice 4: Okay.

[0:18:46] Voice 4: So then the first items on our agenda then are at 3.1.

[0:18:50] Voice 4: These are consent agenda items, which we would receive for information or adopt as presented,

[0:18:58] Voice 4: as indicated in each one of those items.

[0:19:00] Voice 4: Of course, you're all free to speak to any one of these items if you wish.

[0:19:04] Voice 4: And so I'll just ask now, is there any of the items 3.11 through 3.14 that anybody wishes

[0:19:11] Voice 4: to speak to?

[0:19:13] Voice 4: And online?

[0:19:16] Voice 4: All right, then.

[0:19:17] Voice 4: So we will receive those according to the recommendations in the presentations.

[0:19:23] Voice 4: Oh, sorry.

[0:19:24] Voice 4: Oh, I didn't see your hand up.

[0:19:26] Voice 4: You have to raise your

[0:19:27] Voice 10: hand a little higher.

[0:19:28] Voice 4: So you had a question on which one?

[0:19:29] Voice 10: Sorry, I'm just trying to go through all of my notes, but you have to give me a second

[0:19:33] Voice 10: to get through them.

[0:19:36] Voice 4: We could go a little slower, yeah.

[0:19:37] Voice 10: So I just had a question on page 10.

[0:19:42] Voice 4: So that's 3.11 you wish to speak to?

[0:19:46] Voice 10: Yes, I believe so.

[0:19:49] Voice 10: So it's said that it was moved by Trustee Morrison and seconded by Trustee Peterson

[0:19:53] Voice 10: that Trust Council request interested.

[0:19:56] Voice 10: Oh, never mind that one.

[0:19:56] Voice 10: I know the answer too.

[0:19:57] Voice 10: Sorry, I just have to go through because I was making notes and I just have to go through

[0:20:02] Voice 10: and make sure that I don't have any questions.

[0:20:06] Voice 10: But it's hard in here.

[0:20:16] Voice 17: Give me one second.

[0:20:17] Voice 10: And so how many, to what page are we going to?

[0:20:21] Voice 17: 44.

[0:20:22] Voice 10: 44.

[0:20:23] Voice 4: Okay, give me a second.

[0:20:24] Voice 4: Well, this section is

[0:20:29] Voice 10: from pages

[0:20:29] Voice 4: 6 to 44.

[0:20:31] Voice 4: I think you said page 10?

[0:20:33] Voice 10: No, yeah, there is.

[0:20:34] Voice 10: Okay, I do have one other one, and this is on page 39.

[0:20:40] Voice 10: So cooperate and work with Dr. Tara Martin's delegation regarding sharing of Coastal Douglas First as it's in progress.

[0:20:47] Voice 16: So

[0:20:48] Voice 10: I was just wondering, has this action been ever taken by events in subsequent motions?

[0:20:51] Voice 10: and should it be on the list anymore?

[0:20:58] Voice 10: This is the follow-up action report

[0:21:00] Voice 10: for the Director of Trust Area Services, item number four.

[0:21:03] Voice 4: Okay, so that is on the follow-up action list at this time,

[0:21:07] Voice 4: and it says in progress,

[0:21:09] Voice 4: but we can ask the Director to speak to it.

[0:21:11] Voice 4: Thank you.

[0:21:11] Voice 4: That was one of my questions.

[0:21:13] Voice 4: I'm just going to make sure that there is...

[0:21:15] Voice 4: Let's do one question at a time while you find the next one.

[0:21:19] Voice 25: Oh, sorry.

[0:21:21] Voice 15: So at this time, I believe the manager of the Conservancy

[0:21:25] Voice 15: he was working with Tara Martin's lab on a draft agreement, I think they both got overtaken with

[0:21:29] Voice 15: work and put it aside. Certainly we can revisit revitalizing and getting the agreement finalized,

[0:21:35] Voice 15: but certainly it's something that was in progress. And if you like, I could get a more concrete

[0:21:40] Voice 15: update for you tomorrow.

[0:21:44] Voice 10: No worries. I just wanted to know if, because there's been so many motions

[0:21:48] Voice 10: made on this one topic, whether or not this is in its entirety of being overtaken by subsequent

[0:21:53] Voice 10: subsequent motions. No. Okay. Thank you. My next question I'd lost. Oh, yeah. The next question

[0:22:07] Voice 10: that I have is Director Trust Area Services, page 40, action item 8, proclaim June 8, 2022 to June

[0:22:18] Voice 10: 7, 2023. It says that this is in progress. I believe that this is completed because we're

[0:22:25] Voice 10: past that date now right it

[0:22:27] Voice 15: was relating to the year of the salish sea is that the one you're

[0:22:30] Voice 15: referring to yes

[0:22:32] Voice 10: yes

[0:22:34] Voice 15: that will now be concluded essentially we put together a small communications

[0:22:37] Voice 15: plan and largely did promotion on social media and highlighted particularly um transport canada's

[0:22:43] Voice 15: work around the southern resident killer whales brilliant

[0:22:46] Voice 17: thank you that was all of my questions

[0:22:48] Voice 17: thank you and thanks for

[0:22:57] Voice 14: going through this a little more slowly it takes me a while to catch

[0:23:01] Voice 14: trip as well um on the same fuel um director freighter number eight oh sorry uh number six

[0:23:08] Voice 14: the recommendations about how to broaden engagement capacity building i was just

[0:23:12] Voice 14: wondering where this came from it's 2021 and the target is sort of today um what was this work

[0:23:21] Voice 14: intended to be and sort of where are we at with with that because it i know this is an ongoing

[0:23:29] Voice 14: go and learning of how to engage with First Nations. But

[0:23:33] Voice 17: yeah, just wanted to know where it

[0:23:34] Voice 17: comes from. So thank

[0:23:40] Voice 15: you. Off the top of my head, I think I've lost track of exactly which discussion

[0:23:44] Voice 15: this emerged from, but I think there was interest in generally building engagement. Certainly it's

[0:23:50] Voice 15: something that I've got a lot of interest in, is how can we improve engagement both with communities

[0:23:54] Voice 15: and with First Nations? And certainly I know you have an agenda item today looking at improving

[0:23:59] Voice 15: in the referral process but certainly how do we better engage so i think this was generally

[0:24:04] Voice 15: looking at how do we do both avenues of engagement better and this is something i'd really love to

[0:24:09] Voice 15: talk further with executive about and look as we bring forward a communication strategy

[0:24:13] Voice 15: looking at potentially an engagement strategy for the term in terms of what methods we can use

[0:24:18] Voice 15: to better do both on both tracks yeah

[0:24:23] Voice 14: i guess my point was this is really not concluded so

[0:24:26] Voice 14: so I'm hoping it doesn't have a target and date of today.

[0:24:29] Voice 14: Thank you.

[0:24:40] Voice 17: Thank you, Mr. Chair,

[0:24:42] Voice 24: and good afternoon, Trust Council.

[0:24:43] Voice 24: As you review the fuel, all of you who are sitting on committees,

[0:24:48] Voice 24: including Executive Committee, have probably spent some portion of the last three months

[0:24:52] Voice 24: reviewing your fuels and going and tidying it up.

[0:24:56] Voice 24: And I think there's probably an opportunity at some point,

[0:24:59] Voice 24: perhaps for the September meeting, to take this fuel

[0:25:02] Voice 24: and either consolidate items that have occurred in 17, 19, 21

[0:25:07] Voice 24: that essentially speak to the same thing,

[0:25:09] Voice 24: or if time has passed a particular initiative by,

[0:25:13] Voice 24: we might want to reconsider whether we want to keep going down that path

[0:25:17] Voice 24: and just refresh it.

[0:25:19] Voice 24: The other council committees have done this.

[0:25:21] Voice 24: It would probably be not appropriate for Trust Council to do the same thing,

[0:25:25] Voice 24: and I can certainly do that in concert with the executive committee

[0:25:30] Voice 24: for the next meeting if you think that's a good idea.

[0:25:34] Voice 4: Thank you, CAO.

[0:25:36] Voice 4: Are there any other questions on any of the items in the general consent agenda?

[0:25:41] Voice 4: And particularly, we've been focusing on the Trust Council follow-up action list.

[0:25:45] Voice 4: Dag Falk?

[0:25:47] Voice 26: Sorry, this is not about that.

[0:25:48] Voice 26: Can we focus the screen?

[0:25:50] Voice 26: I can't read it.

[0:25:52] Voice 26: Does it seem out of focus to everybody?

[0:25:54] Voice 17: Yeah.

[0:27:48] Voice 17: You're starting with the grumpy one.

[0:27:51] Voice 12: I'm Laura Patrick, Salt Spring Island, and I am coming to meetings today a bit frustrated.

[0:27:56] Voice 12: That's been sort of my stance now for almost this entire term.

[0:28:02] Voice 12: The housing availability situation on Salt Spring worsens.

[0:28:07] Voice 12: I've been saying this now for five years, but it's getting worse.

[0:28:10] Voice 12: B.C. Ferry says we're the worst in their system for housing availability, in their entire system.

[0:28:16] Voice 12: These aren't proud statistics.

[0:28:20] Voice 17: We have illegal suites and cottages to provide the rental

[0:28:26] Voice 12: market to our workforce.

[0:28:29] Voice 12: force. And, you

[0:28:30] Voice 12: know, sitting as an elected trustee saying I'm relying on illegal housing

[0:28:34] Voice 12: doesn't sit well with me. Our initiatives to expand housing options just continue to get

[0:28:39] Voice 12: frustrated. So I kind of took a walk back through time recently to sort of understand why we are

[0:28:45] Voice 12: where we are. Back to the 1998 OCP, we had village containment boundaries in that OCP. It was very

[0:28:51] Voice 12: progressive. But the 2008 OCP came along and eliminated those. It did envision some more

[0:28:58] Voice 12: options for housing. 2009 housing needs assessment predicted the growth that we've seen pretty much

[0:29:04] Voice 12: almost bang on and identified the massive needs that were going to be for the growth that we were

[0:29:10] Voice 12: seeing one year after the 2008 OCP. 2013, they did manage to get about 1,500 suites in the pilot

[0:29:18] Voice 12: area approved. But in 2014, a moratorium came along and eliminated all connections for water

[0:29:24] Voice 12: to those suites. In 2020, managed to get about 450 rental cottages approved with

[0:29:31] Voice 12: very onerous requirements. And today we're trying to expand some options

[0:29:38] Voice 12: again through legalizing suites, making a path to legalize suites and cottages.

[0:29:43] Voice 12: And we're getting citizen groups bringing solutions to us, really good

[0:29:49] Voice 12: ones. So we need support. I mean it's a very complex world we're in and the work

[0:29:55] Voice 12: that needs to be done with First Nations is significant.

[0:30:00] Voice 12: The communications that we need to be able to do with the community is significant, and the public engagement that we need to

[0:30:06] Voice 12: do. So I'm going to be begging and working through the SWOT analysis and other things to be trying to improve that.

[0:30:22] Voice 17: Hi there.

[0:30:24] Voice 11: Things are pretty wonderful over in Delano as per usual. I believe that the best

[0:30:31] Voice 11: attitude is one of gratitude, so I'm going to read a little story from my adventure coming here today.

[0:30:41] Voice 11: I'm very honored to be here today in the Shimano Territory,

[0:30:44] Voice 11: Penny Trust Council. The kids and I came in on the ferry at Duke Point. It's a very exciting

[0:30:51] Voice 11: exciting experience for us as we explored a new route, one we've never taken before.

[0:30:56] Voice 11: I wanted to spend a little extra time to see the land as it very approached the port,

[0:31:01] Voice 11: and I tried to imagine what it was like here before settlers arrived. And I imagined a settlement

[0:31:08] Voice 11: here. It's a hub of activity. I pictured canoes moving up and down the coast. It is amazing how

[0:31:16] Voice 11: the mind can create such vivid images. Kids and I walked down to Jack Point. It was a long walk.

[0:31:24] Voice 11: I wanted to see the water and stand on the shore and look down towards Nanaimo. The bay and

[0:31:31] Voice 11: vestuary are beautiful. I'm very proud to serve as the trustee on Galliano. These last few months

[0:31:38] Voice 11: have been challenging and very rewarding. I've been learning a lot like this trip up here.

[0:31:47] Voice 11: It's always admirable to see individuals that are dedicated to serving their community,

[0:31:51] Voice 11: and I look forward to these next few days with all you fine folks.

[0:31:55] Voice 11: Thank you.

[0:31:58] Voice 17: Maria Boland.

[0:32:04] Voice 9: Thanks, Lisa, for the upbeat message.

[0:32:07] Voice 9: I'm about to head the other way a little.

[0:32:10] Voice 9: So from Saturna, okay,

[0:32:14] Voice 17: yeah.

[0:32:28] Voice 9: On Ceterna, there was a lot of justifiable angst about tree cutting at Russell Reef.

[0:32:35] Voice 9: It's a beautiful stretch of road along the shore. There was probably a need to cut down some trees,

[0:32:41] Voice 9: a number of 12 was discussed and approximately 50 were taken down some small some large but

[0:32:49] Voice 9: the result is the stumps were left and they now had the appearance of broken teeth

[0:32:55] Voice 9: in the foreground of your first awe-inspiring view of east point and mount baker

[0:33:01] Voice 9: um so uh mochi were responsive and indicated this was not how they liked to do business but

[0:33:10] Voice 9: now we need to follow up with MOTI representatives. More generally, we note that the MOTI protocol and

[0:33:17] Voice 9: consultation requires regular reviews of their work programme and we're glad to see that a review

[0:33:23] Voice 9: of this protocol is in the work programme for the Executive Committee. So, celebrating 50 years,

[0:33:32] Voice 9: I would like to celebrate a new and refreshed Islands Trust.

[0:33:37] Voice 9: While acknowledging the hard work to date, I'm very disappointed at the pace of change.

[0:33:42] Voice 9: It's been two years since the Trust Policy Statement stalled.

[0:33:46] Voice 9: It's three years since the Governance Review Project was proposed.

[0:33:51] Voice 9: I'm disappointed at the pace of change.

[0:33:54] Voice 9: The structure and the operational mechanisms frustrate attempts to move

[0:33:59] Voice 9: quickly, not even fast.

[0:34:03] Voice 9: unless the initiatives to reform and the recommendations of the governance review i.e

[0:34:10] Voice 9: the recommendations of the governance review for instance the corporate planning process are made

[0:34:15] Voice 9: top priority so that resources are exclusively available to implement them we are planning to

[0:34:22] Voice 9: to fail and to have little to celebrate.

[0:34:25] Voice 9: Thank you.

[0:34:31] Voice 17: So Pender.

[0:34:34] Voice 17: Yes,

[0:34:35] Voice 26: we had a special meeting

[0:34:39] Voice 26: not too long ago on South Pender

[0:34:41] Voice 26: and to determine what our minor project was gonna be.

[0:34:46] Voice 26: And I feel like we turned a corner

[0:34:48] Voice 26: in terms of our communication

[0:34:51] Voice 26: with the people that live on Pender

[0:34:53] Voice 26: and have ownership there.

[0:34:58] Voice 26: And it was a good meeting, I think.

[0:35:01] Voice 26: And now we're sort of sorting out exactly what it all meant.

[0:35:08] Voice 26: So, but, you know, I think from my perspective,

[0:35:13] Voice 26: it was a meeting where we talked for the first time

[0:35:15] Voice 26: in one of those meetings,

[0:35:19] Voice 26: where the community and the trustees

[0:35:21] Voice 26: were able to actually have a conversation.

[0:35:22] Voice 26: And I'm sure everybody's not perfectly happy with everything, but I think some people are happier than they've been for a while.

[0:35:30] Voice 26: So we'll see where this goes. But anyway, just it was an interesting experience for me.

[0:35:35] Voice 26: Thank

[0:35:39] Voice 4: you, Dag.

[0:35:42] Voice 4: Trustee Bernardo.

[0:35:43] Voice 6: Thank you, Peter. And I'm glad you identified short-line protection as a potential area of focus, because that's indeed what I want to talk about today.

[0:35:56] Voice 6: What I want to talk about is the ongoing KEATS shoreline protection project, foreshore project, as I call it.

[0:36:03] Voice 6: That's a project that's carrying on from last term, during which bylaw amendments were developed with a view to defining the foreshore as a development permit area and creating new requirements targeted at preserving and enhancing the foreshore.

[0:36:16] Voice 6: The next step in the process was originally to have been, and we've gone through a second reading now, was to have been the holding of a public hearing.

[0:36:24] Voice 6: At my request, the LPC changed that to a community information meeting, which is going to be

[0:36:30] Voice 6: held at the Gibson's Public Market in person on July 21st.

[0:36:37] Voice 6: The reason for that intersects with a bunch of issues.

[0:36:41] Voice 6: We're having that community information meeting despite the fact that we've already had quite

[0:36:44] Voice 6: a few information meetings for this project.

[0:36:48] Voice 6: The reason for doing another one is that, to be frank, there are still significant reservations

[0:36:53] Voice 6: reservations and objections in the community about amending the bylaws as proposed.

[0:36:59] Voice 6: A lot of people worry that they're going to impose needless restrictions. I'm not going to

[0:37:06] Voice 6: talk about the merits of that now. It's a complicated situation. The first reading of

[0:37:12] Voice 6: bylaws a few years ago now provoked something of an uproar. To the credit of last term's LTC,

[0:37:20] Voice 6: see some of the elements in the proposal that were most troubling to residents were pulled back.

[0:37:26] Voice 6: The LTC listened, was responsive. It's troubling also, though, that notwithstanding that,

[0:37:36] Voice 6: there is still widespread background skepticism about the project. Much of that, unfortunately,

[0:37:44] Voice 6: is actually, I suspect, I can't say for sure, isn't really related to the details of the project

[0:37:50] Voice 6: project itself, because there's that skepticism about the Islands Trust precedes the project.

[0:37:59] Voice 6: I think a lot of us here have a similar experience, where a lot of residents in our islands,

[0:38:04] Voice 6: our respective islands, just are dissatisfied with how the Islands Trust works. Now at Keats,

[0:38:12] Voice 6: because of our project, that gets all tangled up with the merits of the project, and it's incumbent

[0:38:17] Voice 6: incumbent on us to try to separate the actual objective merits of it from this kind of ingrained

[0:38:23] Voice 6: skepticism our public engagement mechanisms it's a larger issue here they're well intentioned but

[0:38:29] Voice 6: they just aren't as effective as they need to be uh certainly if our project is anything to go by

[0:38:36] Voice 6: they don't foster confidence or build trust at least not on cheats again that's got nothing to

[0:38:41] Voice 6: say about the merits of the project it's about communication a major impediment on kate's in

[0:38:48] Voice 6: terms of getting support for it or even understanding of them has been to date that

[0:38:52] Voice 6: we just haven't been successful in communicating the relevant science and policy rationales for

[0:38:57] Voice 6: the amendments to the community now much of that information or at least some of it

[0:39:02] Voice 6: is in the original information that's been floating around and was generated in the project

[0:39:08] Voice 6: but it wasn't intelligible or accessible to average people.

[0:39:11] Voice 6: That's why the LTC asked Marlis McArger, our planner, to develop a briefing memo

[0:39:16] Voice 6: that summarizes the policy basis for the project and includes an annotated version of the bylaws

[0:39:21] Voice 6: that links the material changes to the scientific reasons for them.

[0:39:26] Voice 6: The memo Marlis prepared with her co-op student is very good,

[0:39:30] Voice 6: and I'm optimistic that by making it available to residents before the community information meeting,

[0:39:35] Voice 6: we'll be able to change the tenor of the dialogue for the better but that's i'm optimistic about

[0:39:41] Voice 6: that but i think there is a general question going forward that we need to take seriously which is

[0:39:47] Voice 6: how do we communicate what we're objectively doing to our respective communities how do we

[0:39:55] Voice 6: not necessarily improve or increase our profile but just get an accurate message out there it's

[0:40:01] Voice 6: on us to do it and people are doing their best there's a lot of good intentions we do have a

[0:40:08] Voice 6: public engagement process but i think we have to be honest with ourselves about measuring how

[0:40:14] Voice 6: effective it is because it certainly has problems are

[0:40:17] Voice 4: you wrapping up it's four minutes yeah

[0:40:19] Voice 6: one

[0:40:20] Voice 6: last point about the shoreline thing i uh setting aside the foreshore project there is an issue here

[0:40:26] Voice 6: about protecting our shorelines we've got the trans mountain um expansion project without

[0:40:34] Voice 6: belaboring it i mean we've been invited to participate in the in in the environmental

[0:40:39] Voice 6: assessment now that the the health impact review uh i i have to say i was taken aback when i saw

[0:40:45] Voice 6: the joint letter that the islands trust together with the bowen island uh published just a few days

[0:40:50] Voice 6: days ago on the website, which refers to being invited to participate in the shoreline review

[0:41:00] Voice 6: aspect of it.

[0:41:01] Voice 6: And we declined because we apparently had other things to do.

[0:41:04] Voice 6: And then the letter goes on basically to express some disappointment that the review didn't

[0:41:11] Voice 6: examine our shorelines and our shorelines weren't part of the six that have now been

[0:41:15] Voice 6: selected for examination.

[0:41:17] Voice 6: examination, we didn't show up. We didn't really show up to participate in something that's of

[0:41:23] Voice 6: crucial importance. I mean, in our waters, I mean, the idea of an oil spill would render

[0:41:31] Voice 6: everything we've done for 50 years into the ground. So let's assess our priorities here.

[0:41:37] Voice 6: Thank you.

[0:41:39] Voice 4: Thank you very much for that message. I certainly take that message seriously.

[0:41:43] Voice 4: I'm trustee Evans I

[0:41:47] Voice 10: think you so trustee Evans from stairs of panda I'm just going to layer on

[0:41:51] Voice 10: top of what my co-trustee Doug Falk said earlier we have re-established our ECP which is good news

[0:41:59] Voice 10: for our island and yes we've identified our minor project and we're going to be continuing on with a

[0:42:05] Voice 10: lot of public discussion and involvement to find a place where the community can agree when it comes

[0:42:13] Voice 10: comes to these items that have been on discussion now this is coming into our 13th year on on this

[0:42:22] Voice 10: discussion so uh we are going to continue on with it thank you thank

[0:42:26] Voice 17: you all right well

[0:42:31] Voice 19: Bowen Island

[0:42:32] Voice 19: is dealing with a proposal from Metro Vancouver Regional Parks to develop a campground is their

[0:42:42] Voice 19: their proposal, a couple of hundred acres in the southwest corner of Bowen. So the history of the

[0:42:50] Voice 19: place is that for the last maybe 100 years, it was in private hands and it was open to the public

[0:42:57] Voice 19: and it was a beautiful forested area that everybody walked through and thought it was our

[0:43:01] Voice 19: local park and absolutely loved it. It was the place that you could get lost trying to hike

[0:43:07] Voice 19: through it and all the rest of it. So that sold privately maybe 10, 15 years ago and it got

[0:43:12] Voice 19: logged and has been heavily developed lots of blasting lots of roads lots of building sites

[0:43:18] Voice 19: and they weren't able to sell all the building sites so they managed to convince metro parks

[0:43:25] Voice 19: that it was a fabulous place it is a gorgeous piece of property for a regional park they've

[0:43:31] Voice 19: come up with their idea that they want to have a hundred single vehicle drive-in camps and a couple

[0:43:37] Voice 19: of group campgrounds and a couple of other places and um they made it known to it became public it

[0:43:46] Voice 19: was headlines in the local papers uh just before the election and bowen just blew up so um we got

[0:43:54] Voice 19: sworn in and handed this on a platter and it's been top front and center ever since um council

[0:44:02] Voice 19: council has just had a committee of the whole meeting earlier this month and it was sort of

[0:44:07] Voice 19: the first time that we spent a lot of time talking to the community and all of our committees we've

[0:44:13] Voice 19: got the most committees of any municipality in the province apparently and they gave a lot of

[0:44:20] Voice 19: really good thought and and a lot of made some suggestions and so we have sent to metro although

[0:44:29] Voice 19: Although we have land use planning over one aspect of it,

[0:44:34] Voice 19: and that's overnight camping,

[0:44:36] Voice 19: which is not allowed in our official community plan at this point,

[0:44:40] Voice 19: and that will be coming to the trust at some point, some way.

[0:44:46] Voice 19: We've sent them back 25 other conditions that we would like to have met

[0:44:52] Voice 19: in terms of not directly dealing with camping, but amenities.

[0:44:59] Voice 19: um so we don't have a functioning ferry we don't have roads that are in good shape we've got

[0:45:05] Voice 19: culverts that are collapsing we've got infrastructure that hasn't been dealt with

[0:45:09] Voice 19: for 30 years and on top of this we've got this park that's being advertised as the latest and

[0:45:15] Voice 19: greatest so that's been front and center um and bc ferries is really screwing up badly so

[0:45:24] Voice 19: their uh latest adventure with us was canceling a ferry at 11 o'clock in the morning

[0:45:29] Voice 19: on a Saturday for the rest of the afternoon so everybody that had gone into town that were

[0:45:35] Voice 19: stranded on the other side and everybody that had come over for a visit they were still selling

[0:45:38] Voice 19: tickets onto the island for visitors at one o'clock in the afternoon and then just stopped

[0:45:43] Voice 19: everything so we had 300 people on the ferry dock fighting to get onto the the water taxi so we've

[0:45:51] Voice 19: got issues thank you trustee hey

[0:45:55] Voice 8: i'm a trustee and it's been fairly quiet but i guess it's been

[0:46:02] Voice 8: since march so i did something to say here um we got our apc together and they had their first

[0:46:09] Voice 8: meeting um where they're looking at defining the term community benefit um

[0:46:14] Voice 15: yes

[0:46:16] Voice 8: so liskini often

[0:46:19] Voice 8: often feels like the odd one out because we have a very different let me not we're very different

[0:46:24] Voice 8: we're also very the same as other islands but we're a lot less accessible and we have a lot

[0:46:29] Voice 8: less services so I know housing on islands has been a big issue and I've been trying to try to

[0:46:36] Voice 8: grapple with it is this relevant for Liskiti is this going to be relevant to Liskiti as I am on

[0:46:40] Voice 8: the um RPC um anyway so this month is kind of a way to talk to my community we do a Tim and I do

[0:46:49] Voice 8: a little article in our local paper so i asked the community what their thoughts were on housing

[0:46:54] Voice 8: they think we have enough you think we're going to need some so i'm hoping to get some feedback

[0:46:58] Voice 8: from that so i'll be able to help direct where we're going with the housing subcommittee a bit

[0:47:04] Voice 8: and um i've also been trying to train the community a little bit on what the islands trust

[0:47:10] Voice 8: does because i get a lot of i mean as tim does to get a lot of interesting complaints like they

[0:47:16] Voice 8: they complained about to me about the fire department. I had someone complain to me about

[0:47:20] Voice 8: the community association. I mean, just anything really, highways. But it's nice when you can just

[0:47:26] Voice 8: pass it off to the regional director or somebody else. But I do try to help. And another thing,

[0:47:32] Voice 8: which is, isn't social media fun? And just the internet in general. I've had people contact

[0:47:38] Voice 8: me about not bylaw infractions, but websites and YouTube videos threatening bylaw infractions.

[0:47:45] Voice 8: so that's that's been interesting it's like well they haven't done it yet they can talk about it

[0:47:49] Voice 8: though so yeah some calming people down but yeah that's uh where where i'm at we're at thank you

[0:48:00] Voice 4: david mod good

[0:48:02] Voice 13: afternoon certainly main island is an island of change um we all have seen the

[0:48:09] Voice 13: census figures from me and i think almost topped the the growth of 37 and a half percent over the

[0:48:15] Voice 13: the last couple years and one of the big changes on our island has been the demographic change

[0:48:19] Voice 13: it was 10 12 years ago if you saw a kid walking down the road you seriously went where did that

[0:48:26] Voice 13: come from is it is it is it like people below 20 years old almost did not exist on the island

[0:48:32] Voice 13: and certainly if they did you know who they were um a few weeks ago um our our new daycare facility

[0:48:40] Voice 13: facility, the community, not the parents, the community, held this Mad Hatter's party.

[0:48:47] Voice 13: And it was for the kids.

[0:48:50] Voice 13: And I tell you, when we went to it at noon, you have never seen so many kids.

[0:48:57] Voice 13: They were everywhere.

[0:49:00] Voice 13: And it was just, it was like, you know, we are changing, we're changing in such a positive

[0:49:05] Voice 13: manner.

[0:49:06] Voice 13: And where we're really lucky is our kids are good kids.

[0:49:08] Voice 13: is that

[0:49:09] Voice 13: any parent will tell you that but our kids are good kids is that we don't have graffiti

[0:49:14] Voice 13: we don't have vandalism we don't have loud music like you notice the kids because you go by the

[0:49:19] Voice 13: school field it's on tuesday night and there's like 40 kids out there playing soccer like it's

[0:49:23] Voice 13: just it's it's really great and it's positive and it's and it's it is a great thing and that ties

[0:49:29] Voice 13: into the housing thing is that we are blessed to have planner chadwick with us who's leading the

[0:49:34] Voice 13: charge throughout the trust on housing issues and i'm proud to say that the main island it seems to

[0:49:40] Voice 13: be ahead of the curve um working on some projects and getting some community initiatives and

[0:49:45] Voice 13: hopefully going to have some results that hopefully everybody can follow um under planet chadwick's

[0:49:51] Voice 13: leadership and really really proud of what we achieved there this started with initial trustee

[0:49:56] Voice 13: dogs a few years ago was called the tiny house project and it's expanded expanded it's done great

[0:50:04] Voice 13: I'll finish off a little bit.

[0:50:06] Voice 13: This past Friday at Main Island,

[0:50:09] Voice 13: we had the first of a pair of what they call entrance poles,

[0:50:14] Voice 13: which are symbolic of Longhouse's First Nations.

[0:50:17] Voice 13: We had the Elliott family over.

[0:50:21] Voice 13: We had Dr. John Elliott

[0:50:23] Voice 13: did just a wonderful presentation in the community.

[0:50:28] Voice 13: We had three young carvers and carvers entrance pole,

[0:50:32] Voice 13: led by Chaz Elliott.

[0:50:34] Voice 13: And just a magnificent thing.

[0:50:37] Voice 13: We had well over 100 people in attendance.

[0:50:40] Voice 13: It was a fine community event.

[0:50:43] Voice 13: And what I like is, you know, we're like every island.

[0:50:46] Voice 13: We have the rednecks.

[0:50:47] Voice 13: And part of this ceremony is on the road.

[0:50:50] Voice 13: And so we shut down the main road for Main Island at 5 o'clock in the afternoon on a Friday.

[0:50:55] Voice 13: And there's contractors' trucks left, contractors' trucks right.

[0:50:59] Voice 13: They all shut down, got out of their trucks.

[0:51:01] Voice 13: No honking of horns, no anything.

[0:51:03] Voice 13: anything and join the ceremony it was it was truly a reconciliation event um and the the words of John

[0:51:11] Voice 13: Elliott uh really speaking to how we all have to work together he said you know we're not going

[0:51:17] Voice 13: anywhere and you're not going anywhere so let's all get along and it was just it was a fine fine

[0:51:22] Voice 13: thing um it did so we're working we're working good now just my final conclusion is is I I spent

[0:51:29] Voice 13: Spent some time today with Renee at the Galliano or Gabriola office.

[0:51:33] Voice 13: She invites all of you to come down if you have a few free moments.

[0:51:37] Voice 13: Meet the staff.

[0:51:38] Voice 13: Get a tour through.

[0:51:39] Voice 13: They're waiting for you.

[0:51:40] Voice 13: They love you.

[0:51:41] Voice 13: Thanks.

[0:51:42] Voice 4: Thank you.

[0:51:44] Voice 4: Tim Peterson.

[0:51:47] Voice 5: Thank you.

[0:51:48] Voice 5: So, Laskete Island, yes, there's occasionally confusion on who does what there, as Trustee Laroni indicated.

[0:51:57] Voice 5: you know the classic summer thing is oh my gosh it's dusty we should slow down no let's pave it

[0:52:04] Voice 5: in my approach as a trustee has been to avail myself of our local monthly printed newspaper

[0:52:14] Voice 5: and to keep keep the information flowing to the community what's happening and they

[0:52:22] Voice 5: in the ltc business what's happening at trust council and and to always invite questions

[0:52:29] Voice 5: As far as housing goes, one of the things that's really clear to me on Mesquite, we may not be in the crunch that some of the other islands are now, but we may get there, and it's more likely than not, especially as prices continue to rise, even on Mesquite.

[0:52:47] Voice 5: and what's really clear to me is that the local governments can only do some enabling

[0:52:58] Voice 5: in terms of bylaws and it's really up to community-based solutions and community-based

[0:53:06] Voice 5: initiatives and I really think thinking outside the box and if we want to maintain a diverse

[0:53:12] Voice 5: community that finds what means finding ways to uh work outside the our capitalist profit-driven

[0:53:21] Voice 5: uh paradigm within the community and and so i think that's an important um consideration for

[0:53:27] Voice 5: us there uh more general uh on the on the marine issues um one of the things that came uh to my

[0:53:36] Voice 5: My attention this spring, again, is that Luskeedie and Denman and Hornby are still in the general permission areas for docks.

[0:53:46] Voice 5: And the rest of the Islands Trust is in the special permissions area.

[0:53:50] Voice 5: And it just seems one of those federation-wide issues that perhaps we should all...

[0:53:56] Voice 5: So, I don't know.

[0:53:58] Voice 5: I kind of want to work on getting the Northern Islands into the special permission area.

[0:54:04] Voice 5: because i think it gives us more say in what happens thank

[0:54:10] Voice 4: you tim um i'm just going to uh

[0:54:13] Voice 4: as a point remind myself to only speak two minutes um to try and keep us although we're way ahead of

[0:54:19] Voice 4: schedule so it seems like a moot point but it's about sharing the floor um equally and if we need

[0:54:25] Voice 4: to expand that we certainly can that would be a decision we'd have to make say again that's enough

[0:54:31] Voice 4: Okay. I'll move on.

[0:54:35] Voice 4: Thetis, much like some of the other smaller islands, is also a quiet place.

[0:54:39] Voice 4: And the big issue seems to be wildfire restrictions and campfire permits.

[0:54:45] Voice 4: Because, of course, Thetis has often been a recreational place.

[0:54:49] Voice 4: And surprisingly, there's some building activities that's going on that requires equipment and stuff to run.

[0:54:54] Voice 4: And there needs to be restrictions if we want to protect the forests that people come to enjoy.

[0:54:58] Voice 4: joy. On terms of the dynamics of demographic change, indeed, there's lots of kids in our

[0:55:04] Voice 4: school as well. And in

[0:55:06] Voice 4: fact, school is ending this week, at least on Thetis, and they're getting

[0:55:11] Voice 4: ready for the next term. And they're worried that the school district won't allow them to enroll all

[0:55:15] Voice 4: the students that potentially might be there. And surprisingly, that would split up families.

[0:55:21] Voice 4: It's a kid that is in school now and is coming into kindergarten next year, wouldn't be allowed

[0:55:26] Voice 4: to come to the school. So it's interesting how the flux and change of our communities is affecting

[0:55:31] Voice 4: us all. That's it from me. I'll turn to Toby Elliott.

[0:55:41] Voice 14: Thank you and good afternoon everyone again. Welcome to Gabriel. I just want to keep saying

[0:55:47] Voice 14: that I'm so happy you're all here and a special shout out to Laurie. You did, you worked miracles

[0:55:54] Voice 14: to uh to make this in-person meeting happen so i know you don't like to be pointed out

[0:55:59] Voice 14: hiding behind your computer there but we see you um yeah broadly i just wanted to

[0:56:07] Voice 14: offer a vision um trustee boland you said you know we we move too slowly and we're not making

[0:56:15] Voice 14: enough progress um it's interesting because i'm coming at things in a very slow i'm very slow

[0:56:22] Voice 14: learner. But I think relationships move at the pace of trust. And the Islands Trust is right now

[0:56:31] Voice 14: working to rebuild relationships with First Nations that have had land stolen from them.

[0:56:38] Voice 14: This land was taken from all the nations that lived here. So we do our acknowledgements and we

[0:56:44] Voice 14: say we acknowledge the people who were here, but then we continue with our OCP and bylaw processes

[0:56:50] Voice 14: processes that are predicated on the erasure of nations who used to be here so i just want to say

[0:56:57] Voice 14: that i'm okay with slowing down and with actually doing things well because we need to rebuild trust

[0:57:04] Voice 14: and so broadly that's what my vision for the islands trust is is that we continue to demonstrate

[0:57:10] Voice 14: leadership and engaging with first nations so what that means on gabriela island is as we look

[0:57:17] Voice 14: forward to our ocp review we're spending time in a year zero we call it um to ask the name of first

[0:57:25] Voice 14: nation how do you want to be engaged with how would you like to be involved in this process

[0:57:31] Voice 14: so rather than our referrals rolling out as they do and then oh we didn't hear back from you in

[0:57:36] Voice 14: time we need to redo that process so that actually in it is informed by the nation's perspectives

[0:57:46] Voice 14: perspectives needs and priorities so that is the thing that i'm looking forward to um

[0:57:52] Voice 14: oh i'm at two minutes and i'll stop

[0:57:55] Voice 4: thank

[0:57:57] Voice 14: you thank

[0:57:58] Voice 4: you hey toby um well said um i'm gonna go

[0:58:05] Voice 4: to um what's his name it's

[0:58:10] Voice 23: sam trusty borthwick uh if you're feeling formal um yeah i mean

[0:58:17] Voice 23: I mean, in terms of changing demographics, I mean, I'm certainly speaking to kids.

[0:58:22] Voice 23: I'm very lucky I get to work with lots of young people on Denman on a weekly basis.

[0:58:28] Voice 23: And I will absolutely challenge David Mudd.

[0:58:32] Voice 23: We actually have the best kids.

[0:58:36] Voice 23: No, I'm kidding.

[0:58:37] Voice 23: We're very lucky.

[0:58:38] Voice 23: Our school very nearly closed.

[0:58:40] Voice 23: It was down to like 20 kids, and we're back up to just about 50.

[0:58:44] Voice 23: And when Trustee Graham's kids were in school, they were nearly 100.

[0:58:49] Voice 23: So it's been a big shift.

[0:58:51] Voice 23: And we're very lucky because we would be sending them into Courtney to be educated otherwise.

[0:58:57] Voice 23: So it's really great to see that kind of growth happening.

[0:59:02] Voice 23: Yeah, I think in terms of a lot of little bits and pieces based on what everybody else has been saying,

[0:59:09] Voice 23: But community relationship has been a major focus for our LTC in this term so far, and I think we're making ground.

[0:59:20] Voice 23: There's a lot to do.

[0:59:21] Voice 23: There's a lot of work to be done to sort of reestablish the relationship and get over our trust issues.

[0:59:30] Voice 23: But we're working on it.

[0:59:32] Voice 23: It's really coming together, and I feel very blessed to be working with the Davids.

[0:59:38] Voice 23: My middle name is actually David, too, so we're all Davids.

[0:59:43] Voice 23: But, no, we've made really great progress, and we've still got stuff to do.

[0:59:47] Voice 23: And the best way to earn trust, in my experience, is by walking the walk once you've talked the talk.

[0:59:55] Voice 23: And I think in terms of what we were talking about earlier in terms of local government enabling

[1:00:00] Voice 23: housing. There's a lot of really easy ways to do, you know, do what, forget who was saying it,

[1:00:13] Voice 23: never mind. Anyways, out of the box thinking for housing, really the trust area, the islands are

[1:00:18] Voice 23: really good at coming up with creative solutions for housing. There's a lot of stuff when talking

[1:00:22] Voice 23: about, you know, well, what Trustee Patrick was saying in terms of a lot of housing is currently

[1:00:26] Voice 23: being served illegally, but it's being served, like it's happening there. And I think it holds

[1:00:31] Voice 23: us to recognize the ingenuity that already exists in our communities and ratify it, not

[1:00:41] Voice 23: punish it and do it in a way that's sustainable.

[1:00:45] Voice 23: But as long as we're telling them that it's just wrong and illegal, we totally negate

[1:00:51] Voice 23: the opportunity to engage in dialogue and actually move towards making those things

[1:00:56] Voice 23: viable and accepted and treasured as they ought to be.

[1:01:00] Voice 23: There's lots of really good options out there and we can we can help them come up with more.

[1:01:03] Voice 23: We can help us all come up with more. I live in way beyond my means.

[1:01:09] Voice 23: Housing wise, I pay my rent is eighteen hundred dollars a month.

[1:01:14] Voice 23: And you guys all know what my salary is. So you do the math.

[1:01:19] Voice 23: It's very, very challenging. And I am constantly in fear of losing my house, despite the fact that I have a wonderful landlord at the moment.

[1:01:27] Voice 23: um in terms of foreshore things and i will try and speed along quickly um uh i'm really

[1:01:37] Voice 23: cognizant of the shipbreaking activity that's happening in bain sound um it's it's not happening

[1:01:42] Voice 23: on our island but we are intimately connected to that water that body of water and uh it's illegal

[1:01:50] Voice 23: there's there's there's sanctions against it and they just continue and in terms of talking about

[1:01:54] Voice 23: a capitalist paradigm until something is done until it's made to be unprofitable it will not

[1:02:00] Voice 23: change um and it's a huge hugely damaging thing that's happening and it's it's devastating a very

[1:02:06] Voice 23: very significant uh natural environment for the herring for one of the last uh and most pristine

[1:02:13] Voice 23: uh uh shellfish fishery areas although not that pristine there's a lot of issues with

[1:02:18] Voice 23: with neurovirus, all this sort of stuff is going on.

[1:02:21] Voice 23: And it's devastating that it's continuing

[1:02:25] Voice 23: in the way that it is.

[1:02:27] Voice 23: Finally, I've been doing a lot of stuff

[1:02:29] Voice 23: and talking about BC Ferries,

[1:02:30] Voice 23: like we've had a lot of issues with ferries

[1:02:32] Voice 23: on Devon and Hornby.

[1:02:34] Voice 23: It's been incredibly challenging.

[1:02:36] Voice 23: There's been a lot of work done by our FAC,

[1:02:38] Voice 23: which I'm glad to sit on.

[1:02:41] Voice 23: And we're suffering tremendously.

[1:02:44] Voice 23: I really feel for what Trustee Getty was talking about

[1:02:48] Voice 23: in terms of uh people getting stuck on on bowen the other week um that is a that is a

[1:02:54] Voice 23: almost a weekly occurrence in the summer on hornby and denman and hornby has a tourist industry

[1:03:02] Voice 23: denman doesn't but we're the ones who become the parking lot and we're the place that bears the

[1:03:07] Voice 23: brunt of the anger and the frustration um and it's yeah it's it's really challenging so i'm

[1:03:13] Voice 23: I'm really hopeful that things will shift,

[1:03:15] Voice 23: but it's gonna also require a shift

[1:03:17] Voice 23: in that capitalist paradigm.

[1:03:19] Voice 23: Anyways, thank you for your patience.

[1:03:22] Voice 4: Thank you very much.

[1:03:23] Voice 4: Well, so we have Alex Allen from Hornby.

[1:03:25] Voice 7: Sorry.

[1:03:28] Voice 7: I actually am very sorry about the whole thing.

[1:03:33] Voice 7: I'll just start with off with the,

[1:03:34] Voice 7: the whole ferry thing is, it's terrible

[1:03:37] Voice 7: and it's not getting any better.

[1:03:41] Voice 7: It's getting worse and it's dividing Hornby

[1:03:43] Voice 7: and Denman right now.

[1:03:44] Voice 7: Now, I haven't managed to attend too many FAC meetings as of late, but I've been going on and on about a direct ferry forever and ever, and people just look at me like an idiot.

[1:03:55] Voice 7: But, you know, people are starting to talk about it now, and we should really think about it seriously, because Jim did not ask for this, and I don't have a vacation, but I never would.

[1:04:05] Voice 7: And, yeah, I'm still your friend.

[1:04:11] Voice 7: My name isn't David, though.

[1:04:15] Voice 7: Let's see what else. We have fiber objects happening on our island. They're going to take a break in summer and come back and ball and hopefully that'll be finished. I got .06 on my internet speed.

[1:04:31] Voice 7: So when I watch tennis, which I really like to watch tennis, every time I want to watch the replay.

[1:04:35] Voice 7: play buff, buff, buff, buff, buff, buff.

[1:04:38] Voice 7: Okay, and then our last Hormigand meeting,

[1:04:43] Voice 7: our package was 564 pages, bigger than this one.

[1:04:47] Voice 7: Isn't that amazing?

[1:04:48] Voice 7: And it was because of the Rogers Tower proposal,

[1:04:51] Voice 7: which is over 440 pages.

[1:04:54] Voice 7: It was basically the report from the consultation

[1:04:57] Voice 7: and many, many, many, many comments,

[1:05:00] Voice 7: and pretty much people don't want it.

[1:05:04] Voice 7: and i'm representing those 323 people voted for me and i'm i don't want it either you know you

[1:05:10] Voice 7: don't need to have a cell phone when you're going for a walk in the woods it's ridiculous go for a

[1:05:13] Voice 7: walk in woods if you fall then maybe you shouldn't go to walk in the woods maybe you should bring a

[1:05:17] Voice 7: friend along or something like that i'm totally against it um what else crown land yeah so we've

[1:05:27] Voice 7: been looking at crown land which is interesting enough is what roger's proposal has been looking

[1:05:31] Voice 7: at too the very same package and um why is it am i too close i finally can figure this out and i

[1:05:39] Voice 7: can't so we are looking at that package as well and it reached out with our director at the cox um

[1:05:48] Voice 7: alley regional district and hopefully we might be able to put a stall or tell the tower to go

[1:05:53] Voice 7: go elsewhere and look at some housing.

[1:05:57] Voice 7: And what else?

[1:05:59] Voice 7: Our OCP review is winding up,

[1:06:01] Voice 7: or actually it's beginning, basically.

[1:06:03] Voice 7: We've had our meetings and vacation rattles,

[1:06:07] Voice 7: vacation rattles.

[1:06:08] Voice 7: We've decided to have the staff look at

[1:06:10] Voice 7: temporary use permits, but the horrible thing is that

[1:06:13] Voice 7: every one of those vacation rattles exists now,

[1:06:15] Voice 7: they exist forever.

[1:06:17] Voice 7: They're grandfathered in, and I wish we could figure out

[1:06:19] Voice 7: how to grandmother them out.

[1:06:23] Voice 7: it's complicated and

[1:06:25] Voice 7: we don't have the carrying capacity

[1:06:26] Voice 7: it's just

[1:06:28] Voice 7: we're pretty much getting so many people

[1:06:31] Voice 7: in the beginning of June

[1:06:32] Voice 7: the ferries, we're having people parking

[1:06:34] Voice 7: 20 cars overnight just to get off

[1:06:36] Voice 7: and this is in June

[1:06:38] Voice 7: so yeah, we call it

[1:06:40] Voice 7: Hornby Island

[1:06:43] Voice 7: it's lovely

[1:06:45] Voice 7: now

[1:06:46] Voice 4: thank you Hornby Island

[1:06:49] Voice 4: Susan Yates from Gabriela Island

[1:06:56] Voice 18: I would like to start with a land acknowledgement that seems important to me.

[1:07:06] Voice 18: As a local trustee, I express my deep appreciation for the cultural and ecological heritage

[1:07:13] Voice 18: of several thousand years provided by Coast Salish peoples, and in this place specifically

[1:07:20] Voice 18: specifically by the S'nene Moq First Nation.

[1:07:24] Voice 18: As a member of Trust Council and of the Islands Trust Conservancy,

[1:07:28] Voice 18: I am grateful for the continuing work to walk the talk of true reconciliation

[1:07:35] Voice 18: with the commitment and the understanding

[1:07:37] Voice 18: that this is a long term relationship building and healing process.

[1:07:44] Voice 18: So my update.

[1:07:47] Voice 18: For the past three months,

[1:07:48] Voice 18: I have seen many concerns about the rate of logging on Gabriola.

[1:07:53] Voice 18: Much of it is clear-cutting on private property.

[1:07:57] Voice 18: Some is small and some is big.

[1:07:59] Voice 18: It has left small deserts in several places,

[1:08:03] Voice 18: which is distressing on many levels.

[1:08:05] Voice 18: We are in a climate crisis,

[1:08:07] Voice 18: and climate scientists keep telling us,

[1:08:10] Voice 18: stop cutting forests at this rapacious rate.

[1:08:14] Voice 18: Trees are carbon sinks.

[1:08:16] Voice 18: They are the best buffers against the ravages of climate change.

[1:08:19] Voice 18: They cool the planet.

[1:08:21] Voice 18: They provide shade, habitat, and food for other creatures besides humans.

[1:08:25] Voice 18: They filter and conserve groundwater, and they prevent soil erosion.

[1:08:30] Voice 18: They soak in tons of carbon dioxide and give us oxygen in return, all for free.

[1:08:36] Voice 18: And still, we cut entire forests, large and small, even during bird nesting season.

[1:08:41] Voice 18: Speaking of trees and forests, the spring tree cutting in the Elder Cedar Nature Reserve

[1:08:48] Voice 18: caused great consternation on Gabriola. Many people, including myself, were shocked to see

[1:08:54] Voice 18: how many trees were felled in the name of public safety. However, the Islands Trust Conservancy

[1:09:00] Voice 18: Board and staff responded immediately with visits to Gabriola and several follow-up meetings and

[1:09:07] Voice 18: and discussions with the IDC board and local trustees.

[1:09:11] Voice 18: I am satisfied with their response

[1:09:14] Voice 18: because it brought us to bigger questions.

[1:09:17] Voice 18: Does the Island Stress Conservancy

[1:09:18] Voice 18: have enough funding and staff

[1:09:20] Voice 18: to do better assessments of hazards to the public?

[1:09:24] Voice 18: And more importantly, what are the differences

[1:09:26] Voice 18: between recreational parks and nature reserves?

[1:09:30] Voice 18: And how do we protect the natural environment

[1:09:32] Voice 18: in a nature reserve?

[1:09:34] Voice 18: Does the Elder Cedar Nature Reserve

[1:09:36] Voice 18: need a new management plan in favor of the trees at all levels of their growth and decay the gabriella

[1:09:44] Voice 18: local trust committee is working on an ecological protection zone and we need to figure out whether

[1:09:49] Voice 18: this zone applies to places like elder cedar where humans and their pets appreciate the beauty of

[1:09:55] Voice 18: this peaceful forest or does it apply only to places where nature may remain undisturbed

[1:10:02] Voice 18: Recently, I'm on the Regional District Area B, Mudge, DeCourcy and Gabriola Parks and Trails Master Plan Committee,

[1:10:08] Voice 18: which will provide direction for managing and developing parks and recreation infrastructure over the next 10 years.

[1:10:15] Voice 18: The eight-member committee will meet with RDN staff and consultants for the next 14 months or so.

[1:10:21] Voice 18: And our first meeting was yesterday.

[1:10:23] Voice 18: It resulted in what I think was a really good plan for public consultation and engagement.

[1:10:29] Voice 18: I brought up the topic of the ferry hill, wondering if this could possibly be included

[1:10:35] Voice 18: in our deliberations, and I was delighted to know that it can be.

[1:10:40] Voice 18: So I'm really pleased about this because traversing that ferry hill as a cyclist or a pedestrian

[1:10:46] Voice 18: is just miserable.

[1:10:50] Voice 18: With the reapplication of the D.C. ferry terminal development coming again to our local Trust

[1:10:56] Voice 18: committee, this might be good timing to include the Ferry Hill along with the Gabriola Terminal

[1:11:02] Voice 18: parking lot upgrade. I am a member of the Gabriola Ferry Advisory Committee. We are working

[1:11:08] Voice 18: to try to get BC Ferries to make a slight shift for a summer schedule, starting the two-vessel

[1:11:14] Voice 18: run one trip later in the morning, running it one trip later in the afternoon to accommodate

[1:11:20] Voice 18: the extra demand for late afternoon sailings. We asked for this over a year ago. BC Ferries said

[1:11:26] Voice 18: they will look at it again at our last meeting in march finally on a happy note we celebrated

[1:11:33] Voice 18: our community bus called gurney's 10th birthday last saturday and um i was happy to talk to people

[1:11:42] Voice 18: at that birthday celebration about the denman island bus which i plan on riding sometime soon

[1:11:48] Voice 18: in july thank

[1:11:50] Voice 4: you there's a hornby let's do it i'll

[1:11:52] Voice 18: do that one too thank

[1:11:55] Voice 4: you susan especially

[1:11:56] Voice 4: especially on that cheery last note of transportation.

[1:12:00] Voice 4: Peg Lee Stanford.

[1:12:02] Voice 14: Thank you, Chair.

[1:12:04] Voice 14: It's so good to be able to come towards the end of this speaking opportunity

[1:12:08] Voice 14: because we realize how much our islands are all dealing with similar challenges,

[1:12:15] Voice 14: and you can

[1:12:15] Voice 14: touch on different topics in different levels on Gambier,

[1:12:22] Voice 14: as small as it is.

[1:12:23] Voice 14: um i'd like to start with our gambier official community plan it is on hold it is waiting for

[1:12:31] Voice 14: the squamish nation to engage and that is where it should be and it started in 2015

[1:12:40] Voice 14: it's at the beginning stages and it may take years longer but that is the way it's going to be

[1:12:48] Voice 14: if we're going to do this right it's going to start with a squamish um so that is the main

[1:12:56] Voice 14: activity for the island in terms of

[1:12:58] Voice 14: the local trust committee but there's a lot going on in the

[1:13:03] Voice 14: wider area um yeah but we have fire bans were lifted for some bizarre reason um in the house

[1:13:12] Voice 14: sound so small fires are permitted um it seems unbelievable as we are all in a major forest

[1:13:20] Voice 14: interface and yeah and we have tourists and people are allowed camping fires and fireworks it's

[1:13:27] Voice 14: it's crazy um one of the things i did yesterday it was it was a great experience is um with the

[1:13:35] Voice 14: House Island Biosphere, I went up to McNabb Creek, which was the supposed location of a

[1:13:42] Voice 14: Bernco gravel mine, which was an advocacy project that we fought and fought and fought over about

[1:13:49] Voice 14: five, six years. And it was a celebration to acknowledge that the gravel pit mine had been

[1:13:57] Voice 14: cancelled, that particular project. The land is not saved, but it's 800 acres of an estuary in

[1:14:04] Voice 14: the Howe Sound and it's it's okay right now and the reason I bring it up for Gambier is it's right

[1:14:11] Voice 14: across from the northern part of Gambier and it would have impacted the people that live there

[1:14:15] Voice 14: so it's a great celebration but what it did by being able to go up the dark side of West Howe

[1:14:22] Voice 14: Sound is not a lot of people get up there so what we on the way up we took a tour I saw the

[1:14:30] Voice 14: The Queen of Tawasin is still moldering away on the side of Gambier Island.

[1:14:36] Voice 14: I saw massive clear cuts on the side of Gambier Island.

[1:14:40] Voice 1: We never

[1:14:40] Voice 14: get to see that.

[1:14:41] Voice 14: It's all steep-sided private logging ventures and not a

[1:14:47] Voice 14: lot of replanting going on there.

[1:14:51] Voice 14: Between Gambier and the mainland West House Sound, the largest log booms in North America is in that area.

[1:14:59] Voice 14: We have ship breaking in that area. It could be terrifying that the amount of industrial

[1:15:08] Voice 14: activity that goes on so close to an island's trust island, but at the same time there's a lot

[1:15:14] Voice 14: of hope. We crossed the newest glass sponge protection area. We're looking at opportunities

[1:15:21] Voice 14: to combine rockfish conservation and glass sponge conservation. These are right next to log booms,

[1:15:28] Voice 14: but how can we make it all work we saw the ship breaking it we need a place to be able to process

[1:15:35] Voice 14: uh debris in house sound there isn't anywhere to take all this stuff

[1:15:40] Voice 14: so is there a way of making the ship breaking work for the house sound area um and finally to

[1:15:49] Voice 14: to be able to come up to McNabb Creek,

[1:15:53] Voice 14: this phenomenal estuary

[1:15:56] Voice 14: that now maybe there's opportunities to protect.

[1:16:00] Voice 14: So it's exciting to see these changes.

[1:16:03] Voice 14: And on the way back, a family of killer whales

[1:16:05] Voice 14: that 20 years ago you would never have seen in Howe Sound.

[1:16:09] Voice 14: Howe Sound was that there's points in Howe Sound

[1:16:12] Voice 14: that were the single most polluted places in North America.

[1:16:17] Voice 14: and that's it was dead completely dead so to see it coming back is exciting and it's not just

[1:16:25] Voice 14: individual groups it includes the islands trust they were front and center in helping making this

[1:16:31] Voice 14: happen in the long term i just want to finish off um by listening to everybody here i'm really

[1:16:39] Voice 14: looking forward to strategic planning because top priorities i heard around the table today

[1:16:44] Voice 14: day. Housing, top priority. Governance, top priority. Community communications engagement,

[1:16:51] Voice 14: top priority. Marine advocacy, top priority. Ferry advocacy, top priority. Forestry, top priority.

[1:17:01] Voice 14: We've got a lot of work to do. Everything's important, but how do we make this

[1:17:07] Voice 14: work together? I'm looking forward to seeing how we can do this. Thank you.

[1:17:14] Voice 4: Thank you. David Graham, Denman Island.

[1:17:17] Voice 3: Thank you, Chair. And thank you to each and every one of you. I missed last Trust Council. I was there electronically, but I missed this.

[1:17:25] Voice 3: I heard your words, but I missed the emotion. I missed the vibes that you all gave, and I'm not going to miss the conversations that we're going to have later.

[1:17:34] Voice 3: And I think a lot of the work that we do and a lot of the questions that we have, we get to ask, well, it sounds like you've got that problem.

[1:17:42] Voice 3: And what are you doing about it?

[1:17:44] Voice 3: And what are we doing about it?

[1:17:45] Voice 3: And that kind of that sense of collaboration is invaluable.

[1:17:48] Voice 3: I know that in-person trust council meetings are expensive, but if we do good work, we can perhaps justify that expense.

[1:17:54] Voice 3: Sam did a great job of telling you what's going on on Denman, you know, Denman Highway to Hornby.

[1:17:59] Voice 3: It's not that bad.

[1:18:00] Voice 3: I mean, it's just for a couple of months.

[1:18:01] Voice 3: Other than that, we love Hornby, and I can jump on my bike and ride to Hornby and toodle around in September or May, but never in the summer.

[1:18:10] Voice 3: More shore protection.

[1:18:11] Voice 3: Well, that's tricky when the entire west side of Denman Island has been used as an industrial shellfish productive area.

[1:18:19] Voice 3: And yet, you know, we even use the protection of the shellfish to fight the coal mine that was scheduled to be built on the other side of Denman.

[1:18:28] Voice 3: And so at one moment, it's a threat, and at the next moment, it's an ally.

[1:18:32] Voice 3: It's kind of tricky how things can change.

[1:18:39] Voice 3: Protection, housing, absolutely.

[1:18:42] Voice 3: We're making inroads.

[1:18:43] Voice 3: We're actually doing pretty well.

[1:18:45] Voice 3: At the moment, we've got almost 43 already zoned for affordable housing spots on an island of 1,300.

[1:18:54] Voice 3: That's remarkable.

[1:18:56] Voice 3: One group did it all on their own, no government funding.

[1:18:58] Voice 3: I think the other two groups have got their zoning, but don't have a nickel to build anything.

[1:19:02] Voice 3: So that's tricky. But anyway, we'll soldier on.

[1:19:05] Voice 3: And really, I don't have much more to add other than looking forward to those conversations this evening and the next evening and in the mornings.

[1:19:13] Voice 3: Thank you. Thank you, David. Barely a minute.

[1:19:19] Voice 3: Anyway, thank you.

[1:19:21] Voice 4: Thank you,

[1:19:25] Voice 14: Chair. I've got a few points to add to what Trustee Getty offered from Bowen-Imon.

[1:19:32] Voice 14: she spoke about Cape Roger Curtis and BC ferries. Cape Roger Curtis is one of those

[1:19:37] Voice 14: things that you can look at from a couple of directions. One of them is that it's preserving

[1:19:42] Voice 14: and protecting unique ecosystems. It's been damaged, needs to be restored, but there's lots

[1:19:49] Voice 14: of good parts there and it's a park along the shoreline. So this relates to the shoreline

[1:19:54] Voice 14: protection part that you were talking uh asking for ideas about um very engaged community high

[1:20:02] Voice 14: rich participatory culture like the other islands i think anyway um one of the things we're doing on

[1:20:10] Voice 14: bullet monday night bowen council meeting we um approved the direction for or the alignment of

[1:20:17] Voice 14: the next section of our multi-use pathway this is a paved bicycle uh and everything path that's

[1:20:23] Voice 14: going to go across the island like a backbone to connect all the different trails and other

[1:20:28] Voice 14: alternative transportation options so it's a climate action and it's change i bicycle here

[1:20:35] Voice 14: today i think i'm not the only one chair luckham bicycle here today as well um that means bicycle

[1:20:40] Voice 14: down to the ferry dock get on the ferries walk on saves a lot of time everybody and it was beautiful

[1:20:48] Voice 14: I'm happy to come to Gabriel. I wanted to mention we're doing our strategic planning on Bowen. Bowen Island Municipality is six months in, you know, to our term as well, getting to know each other and figuring out how we're going to tackle things.

[1:21:07] Voice 14: I'm going to go over a little bit here.

[1:21:09] Voice 14: I wanted to talk about the license of occupation Bowen Island has for Mannion Bay.

[1:21:17] Voice 14: You asked for examples.

[1:21:18] Voice 14: That's one where we worked with the, well, we took out this license of occupation for a whole big bay to address the, sorry, socio-ecological integrity of the bay.

[1:21:32] Voice 14: and this brought everybody together through the work of staff there in terms of the waterfront

[1:21:39] Voice 14: property owners are happier the people who are planting eelgrass from the nature community are

[1:21:45] Voice 14: happier we've got buoys out asking people not to moor in the eelgrass beds swimmers have better

[1:21:53] Voice 14: water to swim in the liver boards have moved on because this project gave everybody some common

[1:22:01] Voice 14: and ground and allowed us to work with RCMP and other organizations that could help people.

[1:22:07] Voice 14: Anyway, it's a success. If you go to the Bowen Island Municipality website and search for the

[1:22:13] Voice 14: term Manion is the easiest way. Anyway, a few more quick things. We've got more parks on shorelines

[1:22:21] Voice 14: now, Cape Roger Curtis and Dorman Point, one side of where the ferry comes in. We've got a

[1:22:27] Voice 14: covenanted strip along another big development also at Cape Roger Curtis and the shoreline trail

[1:22:33] Voice 14: number of big enormous vacant docks that you might remember from controversy earlier years they put

[1:22:39] Voice 14: in the floats again this year I don't think most of them have never been used and the sea lions

[1:22:44] Voice 14: have taken over so the floats belong to them now I just wanted to add two more things I went to the

[1:22:53] Voice 14: the Keeping It Rural conference this year.

[1:22:56] Voice 14: This is small communities in the interior,

[1:22:58] Voice 14: tons in common with us.

[1:23:00] Voice 14: We had three MLAs there,

[1:23:01] Voice 14: strong First Nations involvement and participation.

[1:23:05] Voice 14: And I really think the definitions of rural

[1:23:08] Voice 14: and how they're trying to talk about

[1:23:11] Voice 14: what their communities are

[1:23:13] Voice 14: and why they need to benefit from provincial support,

[1:23:16] Voice 14: different kinds of support on all kinds of topics.

[1:23:19] Voice 14: That's a conference I would recommend

[1:23:21] Voice 14: to anybody around this table.

[1:23:24] Voice 14: Lastly, I just want to mention on Sunday, I was at the sculpture being added to our new little band shell stage outside the Library and Arts Centre, Eagle Ascending.

[1:23:38] Voice 14: And this is a local Indigenous artist on Bowen Island.

[1:23:44] Voice 14: So now we have a statue near the ferry there at the entrance.

[1:23:48] Voice 14: And Bob Baker and the dancers from Squamish Nation came.

[1:23:51] Voice 14: So that was very uplifting. I think change is happening, and it's positive and constructive, and I'm happy to be spending more time on beautiful Bowen. Thank you.

[1:24:04] Voice 4: Thank you, Sue Ellen. I'm now going to turn to speakers online, and sorry for keeping you folks waiting out there.

[1:24:13] Voice 4: there and I hope that you've been able to pick up some of the vibe here um other than the chair

[1:24:19] Voice 4: harassing people about two minutes but um um please the floor is now yours and I'll go trustee

[1:24:26] Voice 4: Harris Campbell and Dodge trustee Harris over to you thank you sure welcome well

[1:24:35] Voice 22: I guess I'll start

[1:24:36] Voice 22: I'll start with concurring with my fellow trustee

[1:24:42] Voice 22: about the frustration regarding our housing crisis here.

[1:24:47] Voice 22: And as I've heard some other trustees mention,

[1:24:50] Voice 22: a frustration with the slow pace of much needed change.

[1:24:57] Voice 22: Definitely an issue here.

[1:25:03] Voice 22: Maybe I'm hoping to, at the in-camera portion

[1:25:07] Voice 22: portion of our meeting to maybe have a bit more of a discussion on this um the um I heard somebody

[1:25:14] Voice 22: mentioned 50 years of you know of the island's trust and time maybe a time to celebrate and

[1:25:19] Voice 22: that um I sort of am taken back with um the thought of celebration if um you know if we

[1:25:28] Voice 22: were going to uh you know gauge our our community's um you know health metrics and many of our

[1:25:38] Voice 22: communities as as uh if we're to use that as a gauge for something to celebrate we might not um

[1:25:46] Voice 22: do such um i am very happy though with um we had an excellent um um what's the word a uh

[1:25:57] Voice 22: educational forestry session with uh del mettinger and andy mckinnon last week or so and um

[1:26:08] Voice 22: yeah, spurred by our March Trust Council, you know, initiatives. And I really hope that all

[1:26:18] Voice 22: trustees get a chance to see the recording of that. And just as importantly, all staff. I was

[1:26:25] Voice 22: so happy to hear that the Coastal Douglas Fir moist maritime subzone of the Coastal Douglas

[1:26:34] Voice 22: spur zone is in fact located now in the willamette valley and as the presenters showed us that could

[1:26:43] Voice 22: actually be a sub zone of a sub zone of the cdf zone so quite interesting stuff but currently

[1:26:50] Voice 22: it is actually cdf mm and um you know great so happy to hear that um you know on salt spring

[1:26:58] Voice 22: i'd love to um you know just uh maybe um voice my uh my excitement for our excellent growth of our

[1:27:10] Voice 22: coastal douglas for a coastal west coastal western hemlock here um you know forestry has been has

[1:27:16] Voice 22: been being practiced here um you know i wouldn't say heavily but there's been people involved

[1:27:23] Voice 22: including myself and um and and very happy to see the vigorous growth that's going here and

[1:27:30] Voice 22: Many patch cuts that happened 20 years ago and prior are growing magnificently, but in many cases they're being mismanaged and they could be thinned.

[1:27:41] Voice 22: As was mentioned in the educational session we heard last week from Del Mettinger, who is one of the designers of the biogeoclimactic environmental system, along with Andy McKinnon.

[1:27:55] Voice 22: Again, hopefully everybody can get a chance to see that.

[1:27:58] Voice 22: Our forestry association here is getting organized and I'm very excited about that and I would hope

[1:28:05] Voice 22: that in the future they'll be able to work alongside the Islands Trust and come up with

[1:28:10] Voice 22: some strategies for forest management here. I also, you know, I wonder, I've heard the trustee

[1:28:22] Voice 22: Sue Ellen, trustee fast from Bowen mentioning both liveaboards, you know,

[1:28:28] Voice 22: uh seem to be you know they managed to deal with them there you know i wonder how many of those

[1:28:33] Voice 22: liveaboards came to salt spring we seem to have quite an issue in our harbor um in ganges and at

[1:28:40] Voice 22: our last ltc meeting had a citizen group come in with this a bylaw type of um draft and and

[1:28:47] Voice 22: you know showing how we can maybe deal with this quite controversial stuff

[1:28:51] Voice 22: um anyways um maybe i'll leave it at that and look forward to talking more thanks

[1:29:01] Voice 4: Thank you, Trustee Harris.

[1:29:02] Voice 4: Trustee Campbell, over to you.

[1:29:05] Voice 21: Thank you very much.

[1:29:06] Voice 21: I'm going to try and beat David Graham's time for an update.

[1:29:13] Voice 21: We basically are on Pender.

[1:29:15] Voice 21: The biggest thing I think that happened for us trust-wise was we were able to pass our bylaws,

[1:29:22] Voice 21: which was something that had started in the previous term.

[1:29:26] Voice 21: and um and we've finally uh got them all tidied up and and are going through the final processes

[1:29:33] Voice 21: of that being done and uh have turned our focus on uh housing as it sounds like so many other

[1:29:39] Voice 21: islands have um it's become our major project and to see what we can do and also to see what

[1:29:46] Voice 21: other islands are doing and share as much information as possible otherwise it's tourist

[1:29:52] Voice 21: a season. It's summer farming season for me. I apologize for not being able to be there.

[1:30:00] Voice 21: and that's it

[1:30:03] Voice 1: thank

[1:30:04] Voice 4: you trustee campbell so uh trustee dodds last but certainly not least

[1:30:09] Voice 4: thank you for joining us well

[1:30:12] Voice 2: i'm here and i'll be in gabriel in a couple of hours um on maine

[1:30:16] Voice 2: island we were um not trying to rep it heard so many conversations but we were lucky we have huge

[1:30:23] Voice 2: interest from habitat for humanity would like to come to the islands and maine is well set to

[1:30:28] Voice 2: accommodate them. They came over to Main Island and viewed five properties we had lined up as

[1:30:34] Voice 2: potential sites for Habitat for Humanity. One of the sites is at our church, so it's already zoned

[1:30:39] Voice 2: and it's already subdivided. So at this point, negotiations hopefully are occurring between the

[1:30:45] Voice 2: Anglican Diocese and Habitat for Humanity. Habitat for Humanity, I assume people know, but they help

[1:30:51] Voice 2: young families, which we now have lots of, to get into home ownership at a very affordable rate.

[1:30:58] Voice 2: The really exciting thing is that the homes that Habitat builds can also have rental suites, secondary suites, and those secondary suites would presumably be assigned to some of our seniors who are in need of housing.

[1:31:10] Voice 2: So that was a positive.

[1:31:12] Voice 2: Now, I can't remember, there was another issue on housing that I was, oh, I know, was our 10-unit affordable housing project has finally received its final reading for its rezoning.

[1:31:25] Voice 2: It has been proceeding with the subdivision process with MOTI, and that project has been happening for about three years now, so it's a long process held up not specifically by the Trust Committee.

[1:31:40] Voice 2: It took seven months for the ministry to approve the OCP changes, and then there was some time for the homeowner of the property, the donor, to take a break and decide what they wanted to do.

[1:31:54] Voice 2: so at this point we're doing as far as i'm concerned we're doing very well uh proceeding

[1:31:58] Voice 2: ahead with lots of really good projects to accommodate all these awesome new young families

[1:32:03] Voice 2: and their children who have moved to main island so thank you very much see you soon

[1:32:07] Voice 2: thank

[1:32:10] Voice 4: you trustee dodds looking forward to seeing you in person um and thank you for your

[1:32:15] Voice 4: presentation today so that uh winds up a full rotation of uh of council the round table i like

[1:32:23] Voice 4: like to think that this is for those of you that didn't speak very much that this is an opportunity

[1:32:27] Voice 4: to learn about what's going on and then in the social opportunities that we have over dinner and

[1:32:31] Voice 4: the like is that you can stimulate more of this conversation because it's quite interesting what

[1:32:35] Voice 4: everybody is engaged and involved in so we're at 2 36 we're well ahead of schedule so i thank you

[1:32:41] Voice 4: all regardless thank you very much for that and let me just finish and then i'll come to you for

[1:32:46] Voice 4: your your matter and so what i'm going to propose here is we have to go for a break early

[1:32:52] Voice 4: and then we'll come back because I suspect that the next section the executive and governance

[1:32:58] Voice 4: section may take up more time than has been allotted and so we can just have our coffee

[1:33:03] Voice 4: break now come back to that session and then we'll go straight through to our dinner break

[1:33:07] Voice 4: now Susan Yates you had something just

[1:33:09] Voice 18: a very quick question for Aaron Campbell

[1:33:11] Voice 18: um I just was curious as to which bylaws you you're very happy about passing I'd like to know

[1:33:18] Voice 18: that thank you we

[1:33:22] Voice 21: had we had a bylaw review so it was um quite an extensive look uh at uh our

[1:33:31] Voice 21: our existing bylaws and uh updating some of them changing a few and uh and then the effect that

[1:33:39] Voice 21: those have on our ocp as well

[1:33:42] Voice 17: excellent thank you thank

[1:33:48] Voice 4: you for the question and the answer

[1:33:49] Voice 4: So, Council, it's

[1:33:51] Voice 4: 12.37. I would suggest we come

[1:33:53] Voice 4: to 2.37. I would suggest we come back

[1:33:55] Voice 4: at 2.40.

[1:34:00] Voice 4: Yeah, sorry.

[1:34:03] Voice 4: 15-minute break is what we've got scheduled.

[1:34:06] Voice 17: Let's come back at 3.

[1:34:09] Voice 4: Thank you.

[1:34:12] Voice 17: And coffee

[1:34:16] Voice 17: is served down at the Haven

[1:34:18] Voice 17: there.

[1:55:59] Voice 4: Trustees, let us return to our

[1:56:02] Voice 4: seats.

[1:56:02] Voice 4: keep our online colleagues

[1:56:05] Voice 4: in mind.

[1:56:43] Voice 17: Okay, trustees.

[1:57:51] Voice 4: All

[1:57:51] Voice 17: right, council, welcome back.

[1:57:54] Voice 4: Apparently there were some delays at the

[1:57:56] Voice 4: the pitch in there, and so some trustees may be a little bit late returning, but nonetheless,

[1:58:03] Voice 4: I think we owe it to everybody to continue on. And so thank you for this morning. We are now

[1:58:10] Voice 4: at Section 4 of our agenda. We have no consent agenda items in this section. It's a work that

[1:58:18] Voice 4: that we thought that you might like to hear directly from staff and ourselves and ask questions.

[1:58:27] Voice 4: So the first item on the discussion items here today at 4.2.1 is the Chief Administrative Officer's Report.

[1:58:34] Voice 4: And CAO Hudson-Piller, thank you very much for all the work that you do for the Allen's Trust.

[1:58:39] Voice 4: The floor is yours.

[1:58:41] Voice 24: Thanks, Sherlock. I'm very kind. How's the audio? Good enough? A little louder?

[1:58:47] Voice 24: Okay. Real pleasure to be here with you, of course, but to be on Gabriola, I just get such great feelings from this space and from this

[1:58:56] Voice 24: property and being on this island with the rest of the staff here that service the northern part of our region.

[1:59:03] Voice 24: And I can't help but reminisce that we made our reconciliation declaration, I believe it was here, as well as the climate change declaration as well.

[1:59:16] Voice 24: And four years ago, almost to the day, the strategic plan, 2018 to 2022, that was the key, that was the working session where we broke out into these rooms that tomorrow we're going to break out into the SWAT and work through the strategic plan process.

[1:59:32] Voice 24: So, a lot of big thinking has been going on in this room.

[1:59:36] Voice 24: That being said, if you turn to page 45, you'll see this is where I provide you both the written

[1:59:43] Voice 24: and then maybe a small brief, make a few comments around general work done over the last three

[1:59:49] Voice 24: months at the Allen's Trust from my perspective.

[1:59:52] Voice 24: You'll see my report on page 45.

[1:59:54] Voice 24: 5, I would say that just maintain

[2:00:00] Voice 24: and or developing and maintaining an operational baseline for the organization has been the last

[2:00:06] Voice 24: three months work and that is getting your ltcs functioning getting council committees up and

[2:00:12] Voice 24: functioning getting them reviewing their work and considering how they want to move into the future

[2:00:18] Voice 24: starting to have some of those conversations you will you would have had a couple of trustee

[2:00:24] Voice 24: a number of LTC meetings and then some reflection

[2:00:28] Voice 24: on your chairs, who I'm sure that was a lot to go through in those first

[2:00:32] Voice 24: few meetings. We did end up bringing Lisa Zworn in,

[2:00:37] Voice 24: who's an expert on meeting process, and we did a chair

[2:00:40] Voice 24: training session as well. And I expect that you will find

[2:00:44] Voice 24: that the meetings are just running along extremely smoothly ever since.

[2:00:48] Voice 24: Happy to get any feedback around that.

[2:00:52] Voice 24: uh a lot you know given the local government election a lot of meetings um have been uh

[2:00:59] Voice 24: just sort of the way of the day with regional districts we met with cathet

[2:01:04] Voice 24: um we met with sunshine coast regional district um you'll see in the notes that there's a future

[2:01:10] Voice 24: tense around the comox valley regional district but that happened last week i think

[2:01:14] Voice 24: I'll always return to that as a shining light in terms of, at least from my perspective,

[2:01:21] Voice 24: in terms of how our organization works with the regional district.

[2:01:25] Voice 24: When we have those meetings, they have every single, every senior manager is present.

[2:01:31] Voice 24: A representative from the RCMP is present.

[2:01:33] Voice 24: The fire department is usually present.

[2:01:35] Voice 24: And you can really have a full conversation around the relative health of an island.

[2:01:41] Voice 24: uh that's a place that we might want to look at going forward with the other

[2:01:45] Voice 24: regional districts but uh certainly enjoyed that one uh a bit on insurance um i'm happy to see that

[2:01:54] Voice 24: you've agreed to have a conversation later on in the meeting around insurance you've heard of the

[2:02:00] Voice 24: municipal insurance agency um and they're an entity that provides insurance for local government type

[2:02:06] Voice 24: type organizations in the province, very efficient, really provide a lot of benefit to their members.

[2:02:13] Voice 24: And we've been considering over the last couple of years trying to make the case that we would be a good client.

[2:02:22] Voice 24: And I'm happy to say that those discussions have progressed a little bit, but we'll have more of that conversation on Thursday.

[2:02:29] Voice 24: If you want to hold your questions and we'll get into that conversation.

[2:02:33] Voice 24: But some of those meetings have certainly been taking up some of our time.

[2:02:38] Voice 24: We've been working with the ombudsperson on the bylaw enforcement review process.

[2:02:44] Voice 24: We're getting, though we'll report more fully in September, we're starting to get some response back.

[2:02:49] Voice 24: And it's welcome.

[2:02:52] Voice 24: It is probably a fractal.

[2:02:55] Voice 24: It's a policy analysis approach that they're providing, less a process review.

[2:03:01] Voice 24: review. So when we report back to you and through, it'll be directly to EC, to Trust Council in

[2:03:07] Voice 24: September, you'll see whether that's, you know, I've seen some of the recommendations where we

[2:03:12] Voice 24: could modernize some of our language, adopt some policies around transparency and so forth.

[2:03:18] Voice 24: It will be to you to see whether those changes suffice or you want a part two to the analysis

[2:03:25] Voice 24: process. So that's coming up. Throughout this meeting, you're going to get thinking around

[2:03:37] Voice 24: corporate planning, strategic planning, SWOT analyses, and those types of things. And in a

[2:03:44] Voice 24: moment or two, I'm going to go through a very brief report about those. And my goal, today at

[2:03:50] Voice 24: least, is to just contextualize any trustee who might not be tracking all of that stuff on a daily

[2:03:55] Voice 24: basis. Certainly the committees are working these issues and trying to get the Islands Trust in a

[2:04:03] Voice 24: place where it can move forward from. And so we can go into a little bit of detail there,

[2:04:09] Voice 24: but a fair amount of work has been going on this quarter around this. The next quarter,

[2:04:14] Voice 24: or a substantial amount of work in the next quarter, is going to be focused on First Nations

[2:04:20] Voice 24: recommendations programming at the islands trust i feel we've surveyed you on your orientation we

[2:04:27] Voice 24: had a bit of feedback on on things that you'd like to focus on more i thank you for all the

[2:04:31] Voice 24: participation we got 66 to 75 percent of you participated in that review and we'll share

[2:04:38] Voice 24: those later but um we will now turn to um reconciliation programming and i know that's

[2:04:46] Voice 24: coming up later on in this agenda just

[2:04:53] Voice 25: thinking if there's anything else i want to draw your

[2:04:55] Voice 25: attention to um there

[2:05:05] Voice 17: is the um

[2:05:05] Voice 24: there's a couple september is taking shape probably and um there's

[2:05:13] Voice 24: some considerations around visioning having those discussions around you know what what are our core

[2:05:18] Voice 24: beliefs that we share moving forward that we can then build strategic planning around there's those

[2:05:24] Voice 24: You're going to revisit a letter that was sent last term to the province asking for some considerations around the functioning of the trust and the structure of it, a governance review request.

[2:05:37] Voice 24: You got a letter back from the minister saying, great, what have you done since you've undertaken your governance review, and you're going to be reconsidering how you want to engage with the minister again.

[2:05:50] Voice 24: And sort of on a parallel stream is the discussion around a funding ask by the Islands Trust to the province.

[2:06:00] Voice 24: And I don't want to be too bold, but I would suggest that those two things are linked.

[2:06:05] Voice 24: And it wouldn't be wise to have one without the other.

[2:06:09] Voice 24: So somewhere in this process between the Governance Committee, Executive Committee and Trust Council,

[2:06:13] Voice 24: so we have to start working on identifying specifics associated with funding

[2:06:20] Voice 24: aligned with that review of the trust and the corporate planning process.

[2:06:25] Voice 24: It's a high bar, but I think that that's probably going to be the sequence of events that we have to undertake.

[2:06:32] Voice 24: With that, those are my three comments.

[2:06:37] Voice 4: Thank you very much, CAO.

[2:06:39] Voice 4: Are there any questions for the CAO on his report?

[2:06:41] Voice 4: We all assume that you've read the report that's in the package, which has a bit more

[2:06:47] Voice 4: detail other than just the briefing.

[2:06:49] Voice 4: Any questions for the CAO?

[2:06:51] Voice 4: Laura Patrick, Salt Spring Island.

[2:06:55] Voice 12: Thank you, CAO.

[2:06:56] Voice 12: My question, Laura, I know it's congratulations on filling the Senior Indigenous Relations

[2:07:01] Voice 12: Advisor position, but I just feel that with whatever it is, 36 nations, I mean, 13 alone

[2:07:09] Voice 12: loan on Salt Spring. Are our expectations for one person, a job, maybe a little high,

[2:07:18] Voice 12: or is there any hope to build more resources in that area?

[2:07:24] Voice 24: Thank you. My expectations are pretty

[2:07:28] Voice 24: high, not necessarily just for that position, but we need that position to be doing the primary

[2:07:34] Voice 24: outreach that is now sitting at a planner's desk or a regional planning manager's desk.

[2:07:41] Voice 24: So when that person will organize the work and establish some of those relationships, many of which have been initiated over the last four years, we need coordination of that.

[2:07:52] Voice 24: The other decision that you made last during the budget cycle was the administrative coordinator, which is going to provide the administrative strength behind our First Nations Outreach and Reconciliation Program.

[2:08:03] Voice 24: So, as I stand here today, you're down 1.5 FTEs, and you're about to be full, and you'll have that capacity, and we'll have to see what that lends itself in terms of how, ultimately, at the end of the day, where these relationships are.

[2:08:22] Voice 24: We are not stalled. We've just signed a protocol agreement, and we're moving forward, but we're not moving as quickly as possible.

[2:08:31] Voice 24: The other consideration is at the end of the day, it will be training, it's training our planning staff to be able to, because there's so many different interactions with so many different nations, it's going to be working with our staff so that they are taking that knowledge and implementing it into ongoing work on a regular basis.

[2:08:54] Voice 24: this ultimately will be the success of this program i would humbly suggest that we have used

[2:09:01] Voice 24: the two previous individuals who had these positions had too much weight on that one position

[2:09:07] Voice 24: for them to be um it wasn't as institutionalized as we need it to be for 15 different decision

[2:09:15] Voice 24: making bodies and a limited number of planning staff you've asked a great question keep asking

[2:09:22] Voice 24: that question I can't say 100% but it's going to be I have a lot more momentum

[2:09:28] Voice 17: very very soon Sam

[2:09:41] Voice 23: that's yeah do I'll just I'm really glad to hear I'm also

[2:09:46] Voice 23: really excited about that that new hire I think it's gonna be really important I

[2:09:50] Voice 23: know it's a thing that I've felt the lack of and we're lucky relatively lucky

[2:09:58] Voice 23: and on Dem and Hornby and that we primarily have interactions with one First Nations and that

[2:10:04] Voice 23: definitely simplifies things my heart absolutely goes out to Salt Spring trustees but I and I'm

[2:10:11] Voice 23: it's it's something that feels really important to me as someone who's been elected to speak for

[2:10:15] Voice 23: the people who are you know some of the people who are living on on my island to have that

[2:10:19] Voice 23: relationship be established and I'm wondering you're talking about training for staff I'm just

[2:10:23] Voice 23: I'm just wondering, I'm assuming there's also a component that will be aimed towards sort of etiquette and sort of broaching those conversations and opening up a dialogue from the elected level as well.

[2:10:39] Voice 24: In fact, I would say that if you allow me to suggest that three years ago we made a lot of progress in this area, where we didn't was right there.

[2:10:50] Voice 24: So we will have failed if it's the staff maintaining relationships and emailing back and forth and having getting together and establishing being the sole operator of those relationships.

[2:11:04] Voice 24: It's figuring out a way to get the LTCs and the elected officials to be really carrying the water in these conversations.

[2:11:15] Voice 24: So, absolutely, that that is what needs to happen.

[2:11:18] Voice 24: Have there been impediments to that? Yes. A lot of the strictures that we're under around open and

[2:11:28] Voice 24: closed meetings, et cetera, have been challenging in terms of having good conversations with

[2:11:33] Voice 24: nations. But I think that we're just in a place where that's indeed what has to happen and will

[2:11:40] Voice 24: happen.

[2:11:43] Voice 4: Toby Elliott and anybody online, please raise your hand if you have any questions.

[2:12:00] Voice 25: Thank

[2:12:01] Voice 14: you. So just continuing on that note, and yes, thank you for the question on guidance.

[2:12:08] Voice 14: What I've been hearing is in many different contexts is that there's staff-to-staff

[2:12:14] Voice 14: relationships to be built there's elected leadership to leadership relationships to be built

[2:12:18] Voice 14: so could we have a i don't know if it's a practice or set some sort of goal of having ltcs

[2:12:32] Voice 14: getting together and going themselves to the leadership table of the nations so rather than

[2:12:40] Voice 14: And we keep asking them, come to us, come to our meetings.

[2:12:43] Voice 14: And I think it was actually Ken Thomas of Penelope Nation who said this at the Island's Trust Conservancy meeting.

[2:12:49] Voice 14: He said, it's not meaningful consultation until you come to our leadership table.

[2:12:54] Voice 14: And so I think there's a level of relationship building that we can do if we have a little bit of training and guidance.

[2:13:02] Voice 14: Perhaps some of the Southern Gulf Islands where we've got, you know, you've got community together, you could ask to be put on their agenda.

[2:13:10] Voice 14: and just to meet and say hey here we are don't want to take up your time just wanting to establish

[2:13:17] Voice 14: some relationships so I don't know where to put that but I just want to yeah

[2:13:24] Voice 24: well we're about to

[2:13:27] Voice 24: establish a reconciliation learning group of trustees and I think that's going to be an active

[2:13:32] Voice 24: place where you're going to be bringing your thoughts and considerations to the table around

[2:13:37] Voice 24: around how that gets done.

[2:13:39] Voice 24: It will not be easy to do that,

[2:13:42] Voice 24: but absolutely meeting with nations at their place

[2:13:48] Voice 24: is gonna be the starting point for many.

[2:13:52] Voice 24: I've got a list of activities here

[2:13:54] Voice 24: from a First Nations perspective that we need to take.

[2:13:56] Voice 24: Some of them extremely practical

[2:13:59] Voice 24: that we need to get better at.

[2:14:00] Voice 24: And I keep saying institutionalize or operationalize,

[2:14:03] Voice 24: but if there aren't those things,

[2:14:06] Voice 24: things, then people just make it up on a daily basis.

[2:14:12] Voice 24: So we're hiring the CIRA establishment of the learning group.

[2:14:17] Voice 24: We don't have a contact database that is continuously updated, and we're about to.

[2:14:23] Voice 24: That itself is going to be an incredible thing, because a planner who has an overlapping responsibility

[2:14:29] Voice 24: will be able to look in a database and see who's the last person we spoke to, what did

[2:14:34] Voice 24: we speak to them on and have they been referred this thing before and what's the status of that

[2:14:39] Voice 24: right now they'd have to phone people right so i've got a lot of hope for just that

[2:14:46] Voice 24: um the referral process itself um needs some need some work and standardization

[2:14:54] Voice 24: and it needs to be made different for different types of endeavor some more long-standing

[2:15:01] Voice 24: some are perfunctory and when you get to know the various nations you'll begin to know which

[2:15:06] Voice 24: they're interested in um an updating of the reconciliation plan targeted allocation of the

[2:15:13] Voice 24: senior government reconciliation funding we've received um the policy statement first first

[2:15:18] Voice 24: nations responses to the policy statement um continued development protocol agreements

[2:15:23] Voice 24: education and training for trustees and staff on calls to action calls to justice

[2:15:26] Voice 24: this. And the list goes on. So we have a significant piece of work. So I'm very enthused

[2:15:35] Voice 24: by that. And I'm indicating that this next quarter, we'll get a

[2:15:41] Voice 25: significant amount of attention.

[2:15:43] Voice 25: Thanks.

[2:15:46] Voice 4: Any other questions online or in the room? Your hand is up. Maybe while I'm pausing,

[2:15:55] Voice 4: I'll let you think about that. I'll just maybe add, hopefully that's helpful, Russ,

[2:16:00] Voice 4: is one of the other significant things that this Trust Council has adopted is a reconciliation

[2:16:06] Voice 4: action plan. And that plan is drawn from the call to actions from the federal investigation into

[2:16:15] Voice 4: this activity. And I would say that we have yet to actually act on a number of those items. So

[2:16:22] Voice 4: the path forward is there for us, thanks to the work of previous staff, Lisa, and I can't remember

[2:16:31] Voice 4: remember her name just a moment. Fiona, thank you. And so we certainly set the stage and that we need

[2:16:38] Voice 4: to move on. And indeed, that individual trustee awareness and training is important. But I got

[2:16:44] Voice 4: to share something and tell you that every time I've reached out to a nation, to a leader, to just

[2:16:51] Voice 4: have a conversation, it's very well received. And it just starts building that relationship to know

[2:16:56] Voice 4: each other so do that and i know sometimes it might be a challenge to get over that hurdle of

[2:17:03] Voice 4: well how am i going to be received and what am i going to say but as ken thomas has said

[2:17:11] Voice 4: real consultation happens when you come to our table and i can't say how significant that is

[2:17:17] Voice 4: so any other questions for the cao dad

[2:17:20] Voice 26: yeah well you just kind of spurred me on there so where do

[2:17:25] Voice 26: we go to to contact like how how do we know who to contact if we want to just do something like

[2:17:31] Voice 26: reaching out because on on our island there are no uh first nations living on the island so i

[2:17:39] Voice 26: wouldn't know where to begin to to start building that relationship sure

[2:17:44] Voice 4: i was i was going to say

[2:17:46] Voice 4: something but that the cao is smiling so i think he has something to share with us not smiling

[2:17:50] Voice 4: because

[2:17:50] Voice 25: i'm turning it over to claire to answer so

[2:17:57] Voice 15: thank you council um one of the things i'd like

[2:17:59] Voice 15: everyone to know is we are working at the staff level on producing letters from essentially it's

[2:18:04] Voice 15: going to come on my proposal is that it will become on behalf of the vice chairs because so

[2:18:08] Voice 15: many nations fall within multiple local trust areas inviting a meeting with the local trust

[2:18:13] Voice 15: committees that are in their territory so i'm hopeful within a short amount of time here we'll

[2:18:18] Voice 15: have these letters ready for vice chairs to review that can go out um inviting that and that will

[2:18:23] Voice 15: will then initiate some of those relationships

[2:18:25] Voice 15: that you're looking for.

[2:18:26] Voice 15: In terms of how to find a counselor,

[2:18:28] Voice 15: simply going on the website of the nation

[2:18:31] Voice 15: would be one way to go.

[2:18:32] Voice 15: And then just reaching out directly elected official

[2:18:34] Voice 15: to elected official is certainly an easy way to go.

[2:18:37] Voice 15: But if you'd like a more formalized meeting,

[2:18:39] Voice 15: we'll certainly be writing letters to request those.

[2:18:41] Voice 15: And then it may be that it's an individual

[2:18:44] Voice 15: local trust committee, or for the simplicity of the nation,

[2:18:46] Voice 15: we may try and arrange for a group meeting

[2:18:48] Voice 15: where we deal with multiple topics at once

[2:18:50] Voice 15: to avoid them having to meet with us,

[2:18:52] Voice 15: you know, in some cases more than.

[2:18:53] Voice 15: a number of times thank you

[2:18:56] Voice 24: um i'll just follow on it's if you can imagine the overlying maps

[2:19:03] Voice 24: and it's not maps but interests and you've got an ltc or several tcs and a nation gets the same

[2:19:13] Voice 24: or very similar potentially minor requests for deep thinking um it can be a challenge

[2:19:21] Voice 24: challenge. These letters are not lightly crafted. They're pretty significant pieces of work.

[2:19:28] Voice 24: So they're specific to your LTCs, right, Claire? Yeah, so it's specific, and they are coming

[2:19:38] Voice 24: to the LTCs for them to review, or are they going straight up?

[2:19:43] Voice 15: So that's really a question for Council. We were discussing having the vice-chairs review

[2:19:48] Voice 15: review them. It could also be that we could put them in web dev for every trustee, but that I

[2:19:53] Voice 15: think that editing process of 26 will certainly delay release. So that certainly, well, happy to

[2:19:59] Voice 15: hear feedback, but for efficiencies, you might want to consider having the vice chairs look at

[2:20:03] Voice 15: them. And if there's an issue of particular sensitivity, maybe that letter could be pulled

[2:20:07] Voice 15: out.

[2:20:09] Voice 24: I would strongly recommend we do the latter version just to get these out here and to start

[2:20:14] Voice 24: having the communications back and forth. So anyway, hopefully that answers your question.

[2:20:19] Voice 4: Excellent.

[2:20:20] Voice 24: Thank you for that

[2:20:21] Voice 4: answer. Any other questions? Otherwise, we'll move to the next topic item.

[2:20:27] Voice 4: Okay. Let us go then to 4.22, Executive Committee Work Plan Update. This is a briefing. We've asked the CAO to lead this.

[2:20:38] Voice 4: It was a focus of the Executive Committee at a recent meeting, and this was the outcome. Over to you, CAO.

[2:20:46] Voice 4: Well,

[2:20:47] Voice 24: Trust Council, traditionally at the end of every Trust Council meeting, at the end of the agenda, you get the work plans of the various agencies within the Trust.

[2:20:56] Voice 24: The Executive Committee is no different.

[2:20:58] Voice 24: And with the recent election, the current EC has inherited the work plan of the previous Executive Committee.

[2:21:07] Voice 24: And just like the rest of your committees and your LTCs, they have taken some time to strategize and carefully think through the priorities for the coming term.

[2:21:19] Voice 24: This is well within policy, and it's the same policy that the other agencies at the Trust are working through.

[2:21:27] Voice 24: So there were two sessions held, and they've come up with the following, both active and future projects.

[2:21:36] Voice 24: and first for the active projects it's to update the island's trust policy statement

[2:21:41] Voice 24: two to develop the island's trust nation first nations reconciliation engagement planning process

[2:21:46] Voice 24: to develop a strategy to increase the provincial financial contribution to the island's trust

[2:21:51] Voice 24: to guide the development and implementation of the island's trust strategic plan and the

[2:21:56] Voice 24: development of an island's trust communication strategy all of those are have either been

[2:22:02] Voice 24: directed by trust council in the past or part of the strategic plan currently and then the future

[2:22:07] Voice 24: projects would be to advance the preservation and protection of marine ecosystems engage with the

[2:22:13] Voice 24: ministry of transportation on an mou and programming associated with climate change

[2:22:18] Voice 24: declaration of the allen's trust with that last item you'll see i made a note in my report

[2:22:25] Voice 24: last term there was a climate change declaration and throughout the strategic plan you will see

[2:22:31] Voice 24: noted that this initiative is associated with climate change or that initiative associated

[2:22:36] Voice 24: with climate change executive committee thinks that's probably a good idea for trust council to

[2:22:41] Voice 24: consider or reconsider what it wants done from a climate change perspective as opposed to them

[2:22:48] Voice 24: continuing working on a series of projects that may or may not have specific outcomes associated

[2:22:54] Voice 24: with it

[2:22:55] Voice 16: so

[2:22:56] Voice 24: that would be at some point in the future Trust Council if it so

[2:23:02] Voice 24: chose would schedule and begin to have that conversation figure out where is

[2:23:07] Voice 24: that in its priorities and where is it from an EC priority perspective so then

[2:23:13] Voice 24: the two pages that follow are simply what you're going to see in the future

[2:23:16] Voice 24: and that is the future projects report and the active projects report and they

[2:23:21] Voice 24: They provide it to you for your information and thinking.

[2:23:25] Voice 4: Sure. Kate Louise Stamper.

[2:23:28] Voice 4: And then Christina Evans.

[2:23:30] Voice 17: Thank you, Jared.

[2:23:34] Voice 4: That's the CEO.

[2:23:36] Voice 4: This microphone doesn't cut you off.

[2:23:38] Voice 14: Oh, okay.

[2:23:39] Voice 14: I had sent a request through last week about a letter I had received about Trans Mountain requests for comment on human health risk report.

[2:23:51] Voice 14: and the suggestion was it goes to an executive committee.

[2:23:55] Voice 14: I'm just wondering if the executive committee

[2:23:58] Voice 14: had a chance to look at that letter.

[2:24:01] Voice 14: I'm sure the Islands Trust got a copy of it as well.

[2:24:04] Voice 14: And just a little bit of background

[2:24:06] Voice 14: about where that is, that particular project,

[2:24:10] Voice 14: and whether or not we are able to respond.

[2:24:13] Voice 14: And if

[2:24:13] Voice 14: not, suggestions on how to move forward.

[2:24:17] Voice 14: it.

[2:24:20] Voice 4: I'll just speak to that if it's all right, because we did discuss that this morning. In fact,

[2:24:26] Voice 4: none of us have had a real opportunity to read the report and delve into the details of it.

[2:24:33] Voice 4: But we have decided actually not to respond because of the situation that's prescribed

[2:24:41] Voice 4: is in the lower mainland, not in the Gulf Islands. And we haven't actually been even

[2:24:45] Voice 4: even identified as an area of interest, which is interesting.

[2:24:48] Voice 4: But I would actually like to provide Director Frater the opportunity to speak to the tiny

[2:24:54] Voice 4: bit of analysis that she provided us this morning to help facilitate the decision to

[2:25:00] Voice 4: distribute this for information at this time, as opposed to dedicating significant resources

[2:25:07] Voice 4: to doing something, which I'll note from Trustee Bernardo earlier that he thought that

[2:25:13] Voice 4: that more resources should be dedicated to these things.

[2:25:16] Voice 4: And I don't disagree.

[2:25:17] Voice 4: It's a matter of the resources that we have at hand.

[2:25:24] Voice 15: So this morning, we brought an item in as a sort of late item.

[2:25:27] Voice 15: Unfortunately, it wasn't on the agenda for discussion.

[2:25:30] Voice 15: But Trans Mountain, as a requirement of the Environmental Assessment Office,

[2:25:35] Voice 15: as a condition of the permit of the Trans Mountain Pipeline,

[2:25:38] Voice 15: has produced a human health risk study.

[2:25:42] Voice 15: The Environmental Assessment Office set the terms of that study,

[2:25:45] Voice 15: which is to look at a spill of a certain size within Burrard Inlet and then they've looked at

[2:25:51] Voice 15: it they've produced a 245 page report with 10 appendices for us to look at by mid-July so I

[2:25:57] Voice 15: advised executive committee at this time we could contract that because I would need some assistance

[2:26:03] Voice 15: and some expertise in terms of digesting that report and producing an eyeless trust response to

[2:26:09] Voice 15: to it and question the value of it for that particular exercise, I think there's certainly

[2:26:15] Voice 15: value in working with regional districts, working with Trans Mountain and the British Columbia and

[2:26:20] Voice 15: federal governments around how does an oil spill response look like for an island? Because of

[2:26:25] Voice 15: course, Burrard Inlet, people can simply drive away. In an island context, you cannot. And so

[2:26:30] Voice 15: I think if we were to dedicate energy to looking to that type of response, I advised that I think

[2:26:34] Voice 15: it might be better to consider if there's interest in looking at an island response to a spill

[2:26:40] Voice 15: um in that context particularly um with regard to diluted bitumen there's concerns about the

[2:26:45] Voice 15: condensate casting off and we have an older population particularly an island like saturn

[2:26:48] Voice 15: that every model shows getting hit um you know you get a median age over 60. so there's different

[2:26:53] Voice 15: considerations for our islands than you might find in a barard spill simulation thanks for following

[2:27:02] Voice 4: So,

[2:27:03] Voice 14: in that case, is there something I can take offline as to suggestions how to move back to regional district actions, and how would people find what the Island Trust has been doing in the Trans Mountain project in the last term?

[2:27:23] Voice 14: I know that there hasn't been a lot happening recently, but there was quite a significant push for Trans Mountain and its impact in the Gulf Islands in the previous term.

[2:27:40] Voice 15: Certainly, so I'll start with the first part.

[2:27:43] Voice 15: The first part you were asking, how could we assist regional districts and others in their response?

[2:27:48] Voice 15: Yeah, so certainly any staff person of another level of government is welcome to talk to me, and I could put them in contact with the contractors I was considering.

[2:27:55] Voice 15: for the trust, and I'd be willing to offer background because, of course, I've helped the

[2:27:59] Voice 15: trust with this topic for a decade now. Also, with regard to the work that has been done on the

[2:28:05] Voice 15: website, under the What's Happening menu, there's an advocacy letters page. Within that section,

[2:28:10] Voice 15: there's an oil spill and shipping section with all the letters from last term and the responses

[2:28:14] Voice 15: that have been received, and then any that have been sent this term as well. Of course, beyond

[2:28:19] Voice 15: Beyond last term, there was significant energy invested in analyzing the Trans Mountain Pipeline and the Islas Trust, I would say, was one of the only voices of civil society at that time that was participating in the National Energy Board hearings and, you know, essentially lobbying at that time.

[2:28:37] Voice 15: All of that's available on request if anyone wanted me to share that.

[2:28:40] Voice 15: I know that council has sent numerous letters and the chair has certainly participated in a number of hearings and actually been to Ottawa, etc.

[2:28:47] Voice 15: et cetera. So all that history is available on request.

[2:28:53] Voice 4: Okay. Thank you, Director Frater. And I'll just respond a moment and then I'll come to you,

[2:28:57] Voice 4: Sue Ellen. You know, I personally would love to do more on this file. It requires a specialized

[2:29:06] Voice 4: expertise to really provide a full analysis, which I don't have. But I would say we have done a lot

[2:29:14] Voice 4: our work. And I would also say that we have had significant influence in the emergency response

[2:29:22] Voice 4: system that is now in place. We were looking at, I don't know how many of you know, but their base

[2:29:28] Voice 4: is right here in Nanaimo, just outside of the Gabriela Ferry Terminal. And there's a significant

[2:29:34] Voice 4: number of vessels there and equipment that indeed we have been pushing for that response capability.

[2:29:41] Voice 4: capability. And so if the islands trust as little as we have done, the one thing we have done is

[2:29:46] Voice 4: inform that process. And I would say that the West Coast Marine Response Corporation will do a good

[2:29:52] Voice 4: job with what they have, whereas before they had nothing, really a couple of boats and a skimmer.

[2:30:00] Voice 4: capacity now. This is a whole nother health and well-being of the personal health and stuff in

[2:30:06] Voice 4: that region is a whole nother kettle of fish. So we'd love to do more. We need more resources and

[2:30:11] Voice 4: commitment from council, but dedicate resources to undertaking this work advocacy if we want to.

[2:30:16] Voice 4: So Sue Allen-Fast, over to you. Oh, sorry. Christina Evans was first. And I apologize. I

[2:30:24] Voice 4: I should have started the speaker's list.

[2:30:26] Voice 4: I will now.

[2:30:28] Voice 4: Go ahead.

[2:30:29] Voice 4: No worries.

[2:30:29] Voice 10: Just had a quick question on the order of the active projects.

[2:30:34] Voice 10: Are they in order of priority?

[2:30:36] Voice 10: And if they are, my question is,

[2:30:40] Voice 10: shouldn't the Islands Trust strategic plan be top priority

[2:30:43] Voice 10: because everything else would become a project under the strategic plan?

[2:30:50] Voice 4: C.A.L., how would you define that?

[2:30:54] Voice 4: no they wouldn't

[2:31:00] Voice 24: be in a sequence so they would be work that um first of all uh we're always alive

[2:31:06] Voice 24: to all those things are advancing in some way if circumstances make one get stalled we get to carry

[2:31:12] Voice 24: on with something else instead of waiting waiting waiting and going to the next thing

[2:31:16] Voice 24: so um at this point i think this is the preferred way to actually um operationalize these top

[2:31:21] Voice 24: projects is to have some movement on all of them. So that's

[2:31:25] Voice 24: the short

[2:31:26] Voice 17: answer. It's okay,

[2:31:40] Voice 14: Peter. Thank you, Chair.

[2:31:42] Voice 14: I just wanted to follow up a little bit more about the Trans Mountain Pipeline

[2:31:46] Voice 14: work. I was at the Ocean Watch Task

[2:31:49] Voice 14: Force of the Howe Sound Biosphere, and

[2:31:53] Voice 14: Islands Trust provides some secretariat funding towards the Howe Sound

[2:31:58] Voice 14: Community Forum. Anyway, these are all interrelated.

[2:32:00] Voice 14: it um it a lot of those communities are wondering how can we respond we have concerns about human

[2:32:07] Voice 14: health if there's a spill of the diluted bitumen um and look up kalamazoo if you want to know what

[2:32:13] Voice 14: happens but anyway the um uh sarah mcjannett senior planner district of squamish is working

[2:32:19] Voice 14: with a point person at vancouver coastal health regarding the lng project and there are

[2:32:26] Voice 14: collaborations to be had and among people of our various organizations that

[2:32:33] Voice 14: are working on these topics and it would be interesting to know how can Islands

[2:32:42] Voice 14: Trust work with other groups including you know how other shoreline communities

[2:32:51] Voice 14: coastal communities on the edges of islands trust that aren't islands but like for example squamish

[2:32:58] Voice 14: or um is there a way that we can collaborate probably not in this kind of asking local

[2:33:04] Voice 14: governments for input way but i appreciate what you did with um bowen island staff

[2:33:10] Voice 14: was a collaboration in the joint letter so um uh i don't know are there any suggestions from

[2:33:16] Voice 14: staff about ways that we could do some kind of joint response thank you at this

[2:33:27] Voice 15: time I would say it's somewhat challenging with regard to capacity

[2:33:29] Voice 15: because of course I'm planning to orient to new staff people in the same time

[2:33:34] Voice 15: frame that the letters do so that's really the constraining factor is simply

[2:33:37] Voice 15: staff time availability we're missing both of our policy people at this time

[2:33:41] Voice 15: so that's really the limiting factor thank

[2:33:49] Voice 6: you I want to address the the work

[2:33:54] Voice 6: plan and to express a process concern here. Policy 6.2.1 says that each of the trust organizational

[2:34:03] Voice 6: units is required to develop and maintain a work program that reflects those of trust council's

[2:34:11] Voice 6: top priorities that fall within that particular unit's term of reference. Now, if you look at the

[2:34:18] Voice 6: unit that's the executive committee the terms of reference under 2.4.1 define executive committee's

[2:34:26] Voice 6: role in strategic planning in a limited

[2:34:28] Voice 6: way two components one monitoring the organization's work

[2:34:33] Voice 6: program as authorized by the tc by the trust council and secondly coordinating the development

[2:34:39] Voice 6: implementation of trust council strategic plan that doesn't describe an independent priority

[2:34:48] Voice 6: setting function. It describes the general oversight function over all of the work

[2:34:53] Voice 6: authorized by the Trust Council, not the work the Executive Committee by itself thinks ought

[2:35:00] Voice 6: to be prioritized. It seems premature at this point for the Executive Committee to update its

[2:35:08] Voice 6: work plan to reflect the Trust Council's top priorities when the Trust Council hasn't even

[2:35:16] Voice 6: yet had a chance to discuss and decide what those priorities should be that's what the upcoming

[2:35:23] Voice 6: strategic discussions are about there's i heard a remark from the cao that this is carrying on

[2:35:31] Voice 6: direction set basically from the previous trust council well there's a new trust council there's

[2:35:38] Voice 6: a new executive committee and uh it remains for this trust council to identify those priorities

[2:35:46] Voice 6: There's no reason here for the Executive Committee to be ruled by the dead hand of the old Trust

[2:35:54] Voice 6: Council that's gone by the way.

[2:35:58] Voice 6: Related to this, the Trust Council has yet to have an elective debate about the governance

[2:36:05] Voice 6: review.

[2:36:07] Voice 6: Yes, the Governance Committee is working on that stuff, but it is something of an elephant

[2:36:13] Voice 6: and in the room that the Trust Council as a whole

[2:36:15] Voice 6: hasn't gotten together to

[2:36:17] Voice 6: discuss its meaning and its

[2:36:19] Voice 6: significance. Perhaps

[2:36:21] Voice 6: that'll come out in the strategic discussions

[2:36:23] Voice 6: that are coming up. I don't know.

[2:36:26] Voice 6: But in

[2:36:28] Voice 6: terms of setting strategic goals,

[2:36:31] Voice 6: for example,

[2:36:33] Voice 6: the Governance Committee has ideas

[2:36:34] Voice 6: about how to deal with the recommendations

[2:36:37] Voice 6: of the Governor's report,

[2:36:39] Voice 6: but apart from endorsing the development

[2:36:41] Voice 6: of a corporate planning proposal, we haven't yet

[2:36:43] Voice 6: received feedback from Trust Council

[2:36:44] Voice 6: as to what the trust priority should be for reform.

[2:36:51] Voice 6: That's just looking at the governance issue.

[2:36:53] Voice 6: But even if you just set that aside,

[2:36:55] Voice 6: I think the principle here that we need to consider

[2:36:58] Voice 6: is this trust council needs to decide

[2:37:02] Voice 6: what its priorities are, I think,

[2:37:04] Voice 6: before it's open to the executive committee

[2:37:08] Voice 6: to develop its work plan.

[2:37:09] Voice 6: I think policy 6.2.1 is clear enough

[2:37:13] Voice 6: that the executive committee's work plan needs to follow the direction set by the Trust Council,

[2:37:21] Voice 6: not anticipating them, which is to say after Trust Council has set strategic direction for

[2:37:30] Voice 6: the organization. So it seems premature,

[2:37:34] Voice 17: this work plan. There's a lot of food for thought there.

[2:37:47] Voice 4: However, I think that the two items that you quoted in 6.2, one policy, that is what we're doing, particularly the second one, is advancing council's work.

[2:37:59] Voice 4: And I don't know, Sia, do you have anything to share with that?

[2:38:02] Voice 4: I think that's the intent, is not to preempt anything, but to set the stage for that conversation in the best way.

[2:38:09] Voice 4: well

[2:38:11] Voice 24: it's not for me to engage in a philosophical debate around the work plan it'll be as

[2:38:19] Voice 24: all of you determine it you have a bridging moment you have not yet decided what your collective

[2:38:28] Voice 24: vision interest strategic priorities and goals are but in the meantime there's money being spent

[2:38:34] Voice 24: and work being done on reconciliation the policy statement the contribution to the islands trust

[2:38:39] Voice 24: implement the development of the strategic plan, and developing a better communication strategy.

[2:38:46] Voice 24: So, between now and I'm anticipating that once there's new priorities by Trust Council,

[2:38:52] Voice 24: the Executive Committee would amend its work plan and there would be continuity.

[2:38:57] Voice 24: I would expect that most people would want to have some version of continuity and responsibility,

[2:39:03] Voice 24: or oversight associated with some of these processes.

[2:39:05] Voice 24: I don't think there's anything in the policy that says executive committees writing the strategic plan is just facilitating its development as there isn't any other body at the Allen's Trust that has all that information flow through it.

[2:39:23] Voice 24: it so um but i'm going to offer so that that's how i see it from an administrative perspective

[2:39:30] Voice 24: but um i leave it to you to to see whether that's uh something to reconsider or not

[2:39:35] Voice 24: and i see david marta has perhaps a legislative consideration here

[2:39:43] Voice 20: yeah thank you and the intent in the policy at 621 which uh trustee bernardo was referring to

[2:39:49] Voice 20: the intent here is that at each quarterly trust council meeting after executive in any council

[2:39:56] Voice 20: committee for that matter presents the work program in front of you the trust council will

[2:40:02] Voice 20: review and update the report and it says here based on recommendations from the organization

[2:40:07] Voice 20: from the executive committee so in this instance executive could recommend to council certain

[2:40:14] Voice 20: certain priorities given Trust Council's strategic direction and Trust Council could make changes to

[2:40:22] Voice 20: this as it so desires? Yeah,

[2:40:31] Voice 6: I take the point that there needs to be a certain amount of operational

[2:40:37] Voice 6: continuity and obviously the work that was previously authorized is being continued by staff

[2:40:43] Voice 6: you know subject to the usual exigencies and stresses and availability of resources and all

[2:40:49] Voice 6: that sort of thing the work plan talks about what the priorities of the executive committee should

[2:40:56] Voice 6: be uh it doesn't talk about continuity if the point of a of this work plan is to identify

[2:41:09] Voice 6: priorities from among the past projects and directions set by the previous trust council

[2:41:16] Voice 6: I would have thought that the Executive Committee would have consulted with this Trust Committee about which of those things this Trust Council views as a priority.

[2:41:33] Voice 6: The policies don't actually authorize the Executive Committee to declare or decide or to come up with an idea of what those priorities ought to be when we're looking at the continuity issue.

[2:41:45] Voice 6: issue. They seem clear enough in that the executive committee is entitled and needs to develop a work

[2:41:53] Voice 6: plan. It needs to set its own priorities, but from among those priorities already identified by

[2:41:59] Voice 6: the Trust Council. And that applies not just to the new ones, but also to the past ones.

[2:42:05] Voice 6: If the view of the executive committee working together with staff is that there's a group of

[2:42:11] Voice 6: of activities that are carrying on from the previous term

[2:42:14] Voice 6: that deserve to be prioritized

[2:42:19] Voice 17: on

[2:42:20] Voice 6: an interim basis,

[2:42:22] Voice 6: then the work plan should speak in those terms.

[2:42:26] Voice 6: And then there should be a discussion among Trust Council

[2:42:30] Voice 6: about whether or not those are the correct priorities

[2:42:32] Voice 6: to select from the past pending the development

[2:42:34] Voice 6: to the current strategic plan.

[2:42:37] Voice 6: And I take Mr. Marlowe's point that at some point,

[2:42:41] Voice 6: once Trust Council has developed a strategic plan

[2:42:44] Voice 6: for this term, that the work plan,

[2:42:48] Voice 6: it's open for it to be updated.

[2:42:51] Voice 6: But my concern here is the lack of consultation.

[2:42:54] Voice 6: And if we haven't seen that consultation in this go-round,

[2:42:58] Voice 6: I'm not entirely confident we're going to see it

[2:43:01] Voice 6: in the

[2:43:01] Voice 17: next go-round.

[2:43:13] Voice 4: I think you can be confident that you will see it

[2:43:15] Voice 4: in the next go-round.

[2:43:18] Voice 4: The nature of the way that business is conducted

[2:43:22] Voice 4: and primarily based upon quarterly meetings of council

[2:43:25] Voice 4: and that continuity of business.

[2:43:29] Voice 4: Executive committee needed to be clear

[2:43:32] Voice 4: on what it's doing in the interim.

[2:43:34] Voice 4: And so we indeed visited our top priorities,

[2:43:38] Voice 4: handed over to us,

[2:43:39] Voice 4: have attempted some effort to prioritize

[2:43:41] Voice 4: those in no specific order, by the way,

[2:43:45] Voice 4: of the current active projects

[2:43:50] Voice 4: until at such time,

[2:43:52] Voice 4: that council provides us with specific direction.

[2:43:55] Voice 4: And indeed, if council is, you know,

[2:43:59] Voice 4: this obviously is not the time or place

[2:44:01] Voice 4: to have that discussion,

[2:44:03] Voice 4: that debate about priorities,

[2:44:05] Voice 4: particularly in the strategic plan,

[2:44:07] Voice 4: that is forthcoming.

[2:44:10] Voice 4: But this is a body of work which is fluid.

[2:44:13] Voice 4: It changes it up, you know,

[2:44:15] Voice 4: could change at every meeting

[2:44:16] Voice 4: with the executive committee,

[2:44:17] Voice 4: could definitely change at every meeting of council

[2:44:19] Voice 4: if you choose to direct us accordingly.

[2:44:20] Voice 4: And then we would rejig or do whatever we want.

[2:44:24] Voice 4: And we are bound to do the work of council, and that is our intent.

[2:44:30] Voice 4: And if we've erred in some way, then we can take that fault.

[2:44:36] Voice 4: But we've done the best to continue the work of council and move forward.

[2:44:42] Voice 4: And I don't know if the CAO wants to add to that, but there's a political element to here.

[2:44:46] Voice 4: and so certainly we've

[2:44:50] Voice 4: advanced it. Maybe any of the other executive committee members wish to

[2:44:54] Voice 4: chime in on the work that we've conducted to this point

[2:44:58] Voice 4: with full respect for council. I've got to tell you that. And you can

[2:45:01] Voice 4: be sure that you will be consulted as

[2:45:04] Voice 17: we go forward.

[2:45:44] Voice 17: I was going to talk about the strategic

[2:45:45] Voice 12: plan, but I think it is an awkward

[2:45:49] Voice 12: situation where we are kind of late into our term where we haven't

[2:45:54] Voice 12: had the strategic planning and I can't I can't think we can get to it soon enough and I'm excited

[2:45:59] Voice 12: about the steps coming for the corporate planning I was going to ask a question about your specific

[2:46:04] Voice 12: task here about the communication strategy and was wondering is that is engagement public

[2:46:11] Voice 12: engagement being included in that or is this communications exclusive no engagement

[2:46:21] Voice 24: Right now, it's communications, but there have been enough directions from Trust Council,

[2:46:26] Voice 24: and frankly, there's this Trust Council and there's previous motions other Trust Councils

[2:46:31] Voice 24: have made, it's a continuum.

[2:46:35] Voice 24: They directed that there be more work done on engagement.

[2:46:39] Voice 24: It would be entirely appropriate to hearing some of the conversations even today.

[2:46:45] Voice 24: and there is a there is a direction to engage with trustees on engagement principles

[2:46:52] Voice 24: that much of that came out of the policy statement experience we had a couple of years ago so right

[2:46:59] Voice 24: now the communication strategy is a communication strategy it would be logical to say and an

[2:47:06] Voice 24: engagement strategy if you wish that to be developed concurrently and if you're asking

[2:47:15] Voice 24: for an opinion which maybe i'll just assume you are just for a second it is engagement in

[2:47:21] Voice 24: ltc level that is probably the most dire engagement need at the islands trust as opposed to engagement

[2:47:28] Voice 24: on the wider federal issues that we have had we have engaged around the policy statement which

[2:47:36] Voice 24: end up being manifested at an ltc level but what we don't have is a rigorous ltc engagement process

[2:47:45] Voice 24: associated with policy and policy options at the allen's trust there right now they're led by the

[2:47:51] Voice 24: operational teams in each of our offices so there

[2:47:58] Voice 17: you go here under the judy

[2:48:02] Voice 17: when i

[2:48:12] Voice 19: took over the um well took over when i um took on the governance committee as a brand new

[2:48:18] Voice 19: trustee um and the governance review report um with all due respect trustee bernardo i didn't

[2:48:29] Voice 19: think of it as the old dead hand of the previous council and on your behalf i apologize to the

[2:48:35] Voice 19: previous trustees um and i think that we're in a transition so if that was the turning point

[2:48:43] Voice 19: in terms of flashing a light on on some problems and we've gotten into and agreed to and are

[2:48:51] Voice 19: working hard on examining that and trying to figure out ways of of moving that whole situation

[2:48:59] Voice 19: to the better then I think at this point we're in a transition so we're dealing with

[2:49:07] Voice 19: and this list and others are dealing with existing priorities in whatever order they're in

[2:49:16] Voice 19: and I don't have any argument with that particular list and I might want to prioritize them

[2:49:23] Voice 19: differently but you know it's all um development and guiding and updating um and i think that um

[2:49:31] Voice 19: we have to be um maybe more a little bit more patient and more generous in terms of

[2:49:38] Voice 19: i feel like i'm dancing as fast as i can and um you know that if this was something that the

[2:49:44] Voice 19: executive committee spent time on in may 3rd and 10th meetings um that this is plenty good enough

[2:49:51] Voice 19: and that I can review it and adopt it.

[2:49:56] Voice 19: I might switch it around and ask for different emphasis,

[2:49:59] Voice 19: but that's just where I'm coming from

[2:50:01] Voice 19: and what I perceive is something that's needed.

[2:50:04] Voice 19: But to figure out a time,

[2:50:10] Voice 19: by the time the governance committee was ready to report out

[2:50:13] Voice 19: on the couple of major projects that we've been working on,

[2:50:16] Voice 19: this agenda was well and truly filled.

[2:50:20] Voice 19: and you know we're trying to figure out how to squeeze it into while our work continues we're

[2:50:26] Voice 19: trying to squeeze it into what are we going to do in the next quarterly meeting so um it's a bit of

[2:50:32] Voice 19: steering a big awkward group um you know if i'm if i'm responsible for my own work i can get it

[2:50:41] Voice 19: done overnight but if i'm responsible for trying to corral 24 other people and and you know get us

[2:50:47] Voice 19: on the same page and heading in the same direction and doing all the work that we need to do that's

[2:50:52] Voice 19: a little bit more difficult and i think that um maybe some of the expectations that we have

[2:50:59] Voice 19: about getting things done our own way uh without really understanding the um some of the i guess

[2:51:09] Voice 19: all the detail of you know what staff are involved with um i think i think we're doing a pretty good

[2:51:15] Voice 19: a job and um you know i'm not um i don't i don't feel like i'm i think it's helpful to criticize

[2:51:25] Voice 19: at this point in terms of not having brought this to this council for any kind of a review that's

[2:51:31] Voice 19: kind of what we're doing now um but it's you know it's not a it's turned into a process it's not as

[2:51:37] Voice 19: positive as it could be and this is uh um i want to encourage executive council to um go with this

[2:51:45] Voice 19: list of projects to you know put as much time and energy as you can into it and for all the staff

[2:51:51] Voice 19: that are able to help with it and and we'll just you know muddle on through um and as we get to the

[2:51:58] Voice 19: the strategic planning and the corporate planning that is going to shift and change and help things

[2:52:03] Voice 19: and we're not there yet

[2:52:05] Voice 17: but we're getting there hello thanks um

[2:52:20] Voice 9: i to be honest i found this

[2:52:24] Voice 9: a bit confusing because to me the executive has a role in facilitating and managing the business

[2:52:33] Voice 9: of the trust council so i would have expected to see you know strategic planning really push that

[2:52:42] Voice 9: whole process forward as quickly as possible i would have expected to see maybe a couple of

[2:52:49] Voice 9: of things that were stranded in midstream

[2:52:52] Voice 9: and therefore on the basis of continuing on.

[2:52:58] Voice 9: But I wouldn't have expected,

[2:53:00] Voice 9: I would have expected to see it presented

[2:53:03] Voice 9: as a continuation or continuity issue

[2:53:08] Voice 9: plus the core business of executive committee.

[2:53:12] Voice 9: And the core business would have been

[2:53:14] Voice 9: to accelerate the strategic planning process

[2:53:17] Voice 9: as quickly as possible.

[2:53:19] Voice 9: And so in that in that light, I find this a bit confusing.

[2:53:23] Voice 9: I couldn't understand really how this was working out.

[2:53:27] Voice 9: And especially when you get to something that's called future future projects

[2:53:31] Voice 9: list, then you think, well, hang on a second here.

[2:53:34] Voice 9: Are these the executive committee thinks these are future projects

[2:53:38] Voice 9: to be considered by trust counsel during the strategic planning

[2:53:42] Voice 9: and, you know, activity.

[2:53:44] Voice 9: So that's where I'm coming from.

[2:53:46] Voice 9: I just found this a little bit back to front and

[2:53:49] Voice 9: And even if it was required that something needed to bridge the gap, I think this was described poorly in that context.

[2:54:02] Voice 17: Thanks.

[2:54:08] Voice 17: I'm sorry

[2:54:11] Voice 4: that it was not clear.

[2:54:13] Voice 4: Certainly, it's complex.

[2:54:16] Voice 4: And indeed, as has been said already by a couple of other speakers, it's a difficult time.

[2:54:21] Voice 4: and many respects maybe this is the case where the cart's before the horse however um on the

[2:54:28] Voice 4: background here in the report out it does say specifically that the committee reviewed the

[2:54:35] Voice 4: previous work plan right which is what we came into this term with or in fact over the last

[2:54:41] Voice 4: number of months and then in the comma the status of ongoing projects and made adjustments to its

[2:54:48] Voice 4: So this isn't something we've just cooked up. It's based upon all events that have led us to here, including being in an election and including being new priorities for a council without having a strategic plan from this council.

[2:55:04] Voice 4: So we're second guessing. Sure. But it's and to be quite honest, between now and September, when we're going to have that strategic planning conversation, I believe there isn't a lot going to change between now and then.

[2:55:19] Voice 4: And what we're looking for here, in some respect to support Judy Getty's thoughts there, is we're only looking for endorsement.

[2:55:28] Voice 4: It's not so much as an approval as much as it is keep doing what you're doing.

[2:55:35] Voice 4: And all of this stuff, in no specific order, that first five-bulleted list, in no specific order.

[2:55:43] Voice 4: because, indeed, the strategic plan, I think,

[2:55:46] Voice 4: and looking at my executive colleagues and the CAO,

[2:55:48] Voice 4: is the priority in the work that's ahead of us

[2:55:51] Voice 4: in association with the whole plan, corporate plan.

[2:55:58] Voice 4: And then the future projects list are items

[2:56:01] Voice 4: that council has directed us.

[2:56:02] Voice 4: CAO?

[2:56:05] Voice 24: Well, I have to apologize.

[2:56:07] Voice 24: I foresaw this moment about a year and a half ago.

[2:56:09] Voice 24: when and and as i started my remarks today i said at the start of this term this was the

[2:56:17] Voice 24: working meeting for the strategic process of the allen's trust trust council wanted to have a

[2:56:25] Voice 24: governance review they had the governance review that spoke to this issue and you've adopted the

[2:56:32] Voice 24: you've accepted the importance of the governance review you've created a governance committee

[2:56:37] Voice 24: committee. That is the piece that's in between what was and what's going to be at some point

[2:56:43] Voice 24: in the future. So the true strategic planning discussion, the qualitative discussion that

[2:56:51] Voice 24: you're about to have is later than it normally would be. Other jurisdictions, municipalities,

[2:56:57] Voice 24: regional districts, they're probably right on it right now. If you don't undertake some version of

[2:57:06] Voice 24: of having this conversation you'll be two years left in term not one because we're starting to

[2:57:13] Voice 24: talk about the budget process in this upcoming summer period um so you know i'm always concerned

[2:57:20] Voice 24: that maybe i've misled executive committee um in terms of um polishing their work plan

[2:57:26] Voice 24: certainly the idea that if we return to you with last term's ec work plan which had vestigial

[2:57:33] Voice 24: things on it that would not seem appropriate in terms of directing resources towards those things

[2:57:40] Voice 24: so this is the an interim version um

[2:57:43] Voice 17: mr chair and

[2:58:07] Voice 4: so i'll just ask if there's any speakers

[2:58:09] Voice 4: online i keep making sure i've got an eye on you there and i don't see any hands up

[2:58:14] Voice 4: so we're going to go uh evans peterson bernardo

[2:58:18] Voice 10: thanks um so i just had a couple of additional

[2:58:23] Voice 10: questions. I understand what Trustee Bernardo is saying with regards to, you know, seeing this

[2:58:30] Voice 10: come forward. And I hear what you're saying. You feel this is more of an endorsement versus

[2:58:35] Voice 10: an approval. My question is, were there other projects that were on the list that have been

[2:58:40] Voice 10: removed or other projects that could have been up for consideration to move forward?

[2:58:47] Voice 10: because if there were then that's information that has been sort of removed from the rest of

[2:58:53] Voice 10: the council's purview to understand how this list came to be and how like it and I know it's not

[2:59:00] Voice 10: final it's just to get us through the next bit I know it's just to get us like over the bridge

[2:59:06] Voice 10: into the strategic planning so we can as a council come up with what it should be

[2:59:10] Voice 10: but if there were other items then perhaps it should have been a quick discussion oops sorry

[2:59:17] Voice 10: sorry, a quick discussion amongst the Trust Council to say, yes, we all agree that what's

[2:59:22] Voice 10: on this list are truly the priorities. We completely stand behind you. The other items that

[2:59:27] Voice 10: have been removed, they should have been removed because they're not of as importance as we deem

[2:59:32] Voice 10: these to be. I think that's kind of where the questions may have

[2:59:37] Voice 10: been coming from. I don't

[2:59:39] Voice 10: mean to speak for you, but that's kind of what I was seeing and feeling. And my other question,

[2:59:45] Voice 10: if the CAO is correct and they're in they're not in any particular order when you look at the fuel

[2:59:51] Voice 10: list and they're numbered what I've heard from other staff is that once they're numbered in

[2:59:56] Voice 10: priorities if they're not then maybe if it's possible and I don't know if this

[3:00:00] Voice 10: it's a formatting issue or a template issue, if we remove the numbers, then they are definitely

[3:00:04] Voice 10: not in any particular order, just for clarity of future people reading as well. Thanks.

[3:00:12] Voice 4: So thank you very much, Christina, for that great question. And the CEO I saw went to grab

[3:00:17] Voice 4: his laptop, so I know he has that list now in front of him, I'm sure. But indeed, there was a

[3:00:22] Voice 4: list, and we consolidated some, we eliminated others that were completed or not relevant.

[3:00:29] Voice 4: and obviously we couldn't have that conversation before today and we needed to amend our projects

[3:00:35] Voice 4: list to get our own direction going so cao do you have

[3:00:39] Voice 24: yeah so the previous active projects list

[3:00:41] Voice 24: was is identical to this one um with one exception it was update the island's trust policy statement

[3:00:47] Voice 24: it had the climate change emergency um on it there's discussion at ec as to we don't know what

[3:00:53] Voice 24: the what to do next and what specific outcomes required around climate change and that we need

[3:01:00] Voice 24: to check into trust council you hear my remarks from earlier um it was uh also to advance

[3:01:08] Voice 24: reconciliation work which you see is still on the list the change was the uh two changes the

[3:01:14] Voice 24: preserve and protect marine ecosystems move from an active project to a future project

[3:01:19] Voice 24: and the communication strategy because that was associated with the governance report

[3:01:23] Voice 24: and it was already on this list was brought up in priority slightly um so that's the change at the

[3:01:30] Voice 24: top the other is we've got if you look in your fuel you've got about four instances where you

[3:01:35] Voice 24: say go to the province and ask for more money so they consolidated that thought and just said if

[3:01:42] Voice 24: an opportunity rose and indeed we did get some more money from the province um associated with

[3:01:47] Voice 24: with this being an active piece of work,

[3:01:52] Voice 24: they thought that there's enough there

[3:01:56] Voice 24: to keep their eye on that ball.

[3:01:58] Voice 24: So they brought that up to the top.

[3:02:00] Voice 24: I just

[3:02:01] Voice 4: want to say to you on that one topic

[3:02:03] Voice 4: about we got some money because we asked.

[3:02:06] Voice 4: Like that was a direct response to an ask.

[3:02:08] Voice 24: So the future projects like previously was very long

[3:02:13] Voice 24: and I'm not going to say ineffectual,

[3:02:16] Voice 24: But there's no point in having a whole bunch of things where there is no movement until we came back and had that conversation at Trust Council.

[3:02:23] Voice 24: So what you see in front of you is if something happens today, next week, next month, or whatever associated with these projects, the executive committee will be looking at them and working on them in some way.

[3:02:38] Voice 4: Let's make sure our microphones are on or off, CAO.

[3:02:43] Voice 4: It appears that there's a follow-up on your question there, Christina Evans.

[3:02:48] Voice 4: so maybe it's about the second question uh

[3:02:50] Voice 10: no it's uh it's just uh hopefully to simplify things a

[3:02:53] Voice 10: little bit um after not that hearing from the cao what the fuel was we've seen what

[3:02:58] Voice 10: it is can we

[3:03:00] Voice 10: just maybe do a straw poll show of hands if we're happy with it maybe we can move the agenda items

[3:03:04] Voice 10: along

[3:03:04] Voice 17: thank you chair um

[3:03:30] Voice 5: so i'll note that this is uh not presented as a request for decision

[3:03:35] Voice 5: but the very first line under purposes says to update and seek endorsement from trust council

[3:03:41] Voice 5: the executive committee work plan so that is that is the intent that's purpose um ceo mentioned uh

[3:03:48] Voice 5: uh the consolidation that happened there was my memory is that there was a couple of different

[3:03:53] Voice 5: pieces relating to first nations uh that we consolidated into one item as well um

[3:04:01] Voice 5: the future projects are things that like these projects all have come from trust council

[3:04:10] Voice 5: council maybe not

[3:04:12] Voice 5: recently but also felt to still be important um and and the stuff that's on the

[3:04:18] Voice 5: future projects is stuff that's still important but we we haven't resourced at this point

[3:04:23] Voice 5: um the no particular order thing and I get that the numbers are confusing and I my understanding

[3:04:31] Voice 5: around that is that it's been easier to identify which item we're talking about number one number

[3:04:37] Voice 5: two number three um and maybe we could look at maybe it should be abcd uh just so that it doesn't

[3:04:44] Voice 5: um uh give the impression of of giving uh uh you know priority um i think that was it

[3:04:56] Voice 4: thank you jim um joe bernardo

[3:05:00] Voice 6: thank you um actually the work plan i mean now that we're parsing the difference between a

[3:05:10] Voice 6: decision and endorsement i mean page two of the agenda this comes under 4.2 discussion

[3:05:17] Voice 6: slash decision items the work plan is coming to us as a decision item we're being asked

[3:05:23] Voice 6: asked to endorse it, to agree. That's a vote. My problem here is the work plan is now being

[3:05:33] Voice 6: explained to us in terms that aren't found in the body of the briefing note. It doesn't say

[3:05:41] Voice 6: it's an interim work plan for the purposes of operational continuity pending the new strategic

[3:05:45] Voice 6: plan. Reading the briefing note, it's forward-looking. The qualifications that I'm hearing

[3:05:54] Voice 6: from the chair and cao um our important context uh but how is it the trust council is being asked

[3:06:02] Voice 6: to make a decision without those important qualifications that this is in fact an interim

[3:06:07] Voice 6: document uh it i'd feel a lot better if this if if this work plan was very specific and we

[3:06:19] Voice 6: talked a lot about transparency in this organization how about the things that come

[3:06:23] Voice 6: come before us for decision, be actually clear about what we're deciding on.

[3:06:28] Voice 6: I'd feel a lot better if this briefing note and the request for decision or whatever your

[3:06:32] Voice 6: endorsement or whatever you want to call it, explains itself more along the terms that

[3:06:37] Voice 6: the chair and the CEO have actually talked about today.

[3:06:40] Voice 6: And then we would know what we were actually dealing with.

[3:06:45] Voice 6: What troubles me about this is the language as it was originally in here, as it is now.

[3:06:51] Voice 6: It talks about future project.

[3:06:53] Voice 6: It is very forward-looking.

[3:06:54] Voice 6: It's, you know, I think I can be forgiven for drawing the inference that this is the work plan the executive committee has set upon for itself for this term.

[3:07:05] Voice 6: It doesn't have those qualifications that you're talking about.

[3:07:09] Voice 6: So, you know, not all of us sit in every one of these meetings, the executive committee, to keep careful track to whatever is going on here.

[3:07:17] Voice 6: We're relying on these briefing notes.

[3:07:19] Voice 6: This briefing note doesn't say what it should.

[3:07:22] Voice 6: it i'd be happy to support it if it was revised to include these qualifications that we've heard

[3:07:28] Voice 6: about today i'd also be happy if the thing was just deferred because frankly it seemed awfully

[3:07:34] Voice 6: elaborate for a short period of time before we have the next strategic plan so i i could live

[3:07:39] Voice 6: with that oh

[3:07:47] Voice 17: sorry let me turn the microphone

[3:07:48] Voice 4: um thank you very much joe this has been very helpful

[3:07:53] Voice 4: helpful in us analyzing how to provide information to you so that you are informed to make decisions.

[3:08:00] Voice 4: This, however, is not a decision because this is a discussion and decision section. And in these,

[3:08:05] Voice 4: for the most part, are briefings. There's only one request for decision here today. But that's

[3:08:10] Voice 4: a minor, that's a moot point, really. I think that in the past, it's not unacceptable for the work

[3:08:18] Voice 4: program report to be received for information. So indeed, deferring it, not taking any particular

[3:08:24] Voice 4: action. And the key is, is that you don't want to add or remove anything from the top priorities

[3:08:28] Voice 4: list. And so if you don't want to add or remove anything from the top priorities list, indeed,

[3:08:33] Voice 4: the next time we see you all together, it will be different again. CAO, what would you like to

[3:08:40] Voice 4: advise us on? Well, I think,

[3:08:42] Voice 24: Mr. Chair, it's a matter of sequencing. And my goal at this

[3:08:48] Voice 24: council was to describe the following where we are what we're doing now and what we can do in

[3:08:55] Voice 24: the future and here's where we are you're going to start about the future when you do a SWOT

[3:09:04] Voice 24: analysis tomorrow right so

[3:09:06] Voice 24: that's the first step in that process and the next report which I spend

[3:09:11] Voice 24: an inordinate amount of time trying to write this in two pages and feeling like it might not have

[3:09:16] Voice 24: have landed was an intention to describe this exact scenario we're in and then on Thursday

[3:09:24] Voice 24: you've been asked to endorse the current strategic plan until we have a new one so that we can

[3:09:33] Voice 24: maintain continuity with contractors projects or to advise us of any new projects that you want to

[3:09:41] Voice 24: undertake on an interim basis obviously because we have a corporate plan that's in I'm not going

[3:09:48] Voice 24: going to qualify where it is in its development but it's it's being worked on so the consultative

[3:09:56] Voice 24: discussion that is being referred to is thursday and after that if you said no let's do one two

[3:10:08] Voice 24: and three from some that you've determined are better then at the next ec meeting ec would go

[3:10:15] Voice 24: So Trust Council spoke Thursday.

[3:10:18] Voice 24: This is the three things that we're going to put our resources and effort to.

[3:10:23] Voice 24: So a lot of this, how do we want to go forward in the short term, is that Thursday conversation.

[3:10:31] Voice 24: So I look forward to that.

[3:10:33] Voice 24: And it basically says, take your strategic plan, extend its work, take anything else, take anything out of it you don't think is relevant, add new ideas if you wish, but then allow us to operate.

[3:10:44] Voice 24: rate, and most crucially, budget during the summer period.

[3:10:50] Voice 24: Thank you.

[3:10:51] Voice 4: So, Ms. L, I know you had your hand up earlier.

[3:10:54] Voice 4: I don't think I provided the opportunity to speak, but I would like to make a remark.

[3:11:00] Voice 4: I'll let you speak, and then I'll make a remark to maybe advance us.

[3:11:05] Voice 14: I might be helping, because I would be happy to move that Trust Council receive this report.

[3:11:13] Voice 4: That's helpful.

[3:11:14] Voice 4: Thank you.

[3:11:15] Voice 4: I'll second that motion.

[3:11:15] Voice 14: And

[3:11:16] Voice 4: that's seconded by Susan Hicks. Thank you. So that's a motion that's on the floor.

[3:11:20] Voice 4: Do you wish to speak to your motion?

[3:11:23] Voice 14: I think we've had a good conversation about it.

[3:11:25] Voice 14: I mean, I could move a longer one that hasn't endorsed and I've got that all written out, too, if people would like.

[3:11:33] Voice 14: But I think we just need to receive it at this point, considering the other work we've got ahead of us at this meeting.

[3:11:39] Voice 4: Absolutely. Anybody else wish to speak to the motion?

[3:11:44] Voice 4: Oh, thank you for the motion.

[3:11:46] Voice 4: And I would have suggested something similar, but what I want to add that's really critically

[3:11:51] Voice 4: important in emphasizing, I think what Cyril just said, this has been a really great conversation.

[3:11:57] Voice 4: We at Executive Committee, myself, we've learned that we need to craft these documents better.

[3:12:03] Voice 4: And so we will attempt to do more in that way.

[3:12:06] Voice 4: So

[3:12:07] Voice 21: thank you very much.

[3:12:08] Voice 21: Sorry, not to interrupt, but Jamie's had his hand up since before the motion came

[3:12:13] Voice 21: came forward.

[3:12:14] Voice 4: I see that. Thank you. Trustee Harris, over to you.

[3:12:18] Voice 22: Thank you. I'm actually,

[3:12:23] Voice 22: I guess I'll be okay with this. As long as I'm clear that we're going to speak to this

[3:12:29] Voice 22: on Thursday, and I'm definitely not in favor of endorsing this at this moment. And I see there's

[3:12:35] Voice 22: some major conversation that needs to take place regarding this. So for talking about that Thursday,

[3:12:39] Voice 22: i'll shut up now and um leave it at that thanks so thank you

[3:12:53] Voice 4: very much um certainly thursday

[3:12:54] Voice 4: there'll be a conversation and we'll learn from that as well um and so if there's no uh further

[3:13:00] Voice 4: conversation i'm going to call for the vote all those in favor please raise your hands physically

[3:13:04] Voice 4: in the room electronically online in favor and so david you got okay

[3:13:14] Voice 17: thank

[3:13:16] Voice 4: you and your hands down

[3:13:17] Voice 4: down, please. And those opposed, in the room and online. I

[3:13:24] Voice 4: have one online. All right, so that

[3:13:27] Voice 4: carries. So thank you very much, Council. This was a good conversation, and I really do genuinely

[3:13:33] Voice 4: appreciate it. So I'm going to move on now to 4.2.3, Overview of the Strategic and Corporate

[3:13:39] Voice 4: Planning Projects Briefing, and the CAO is going to help us with that as well.

[3:13:45] Voice 3: Go ahead.

[3:13:48] Voice 24: ahead so uh trust counsel i'd really turn this over to you do you have any questions this is an

[3:13:53] Voice 24: attempt to encapsulate good half of the conversation we just that we started having but there might be

[3:14:00] Voice 24: trustees here who aren't sitting on fpc nor on the subcommittee of i mean on the governance

[3:14:06] Voice 24: committee nor on the subcommittee of fpc who are doing some uh some work um nor on ec who would go

[3:14:12] Voice 24: So where are we in terms of our strategic planning process?

[3:14:17] Voice 24: And this is an attempt to contextualize that.

[3:14:20] Voice 24: And it's also an attempt to say strategic planning is one thing.

[3:14:25] Voice 24: The corporate planning process has more inputs associated with it, hence the diagram that

[3:14:31] Voice 24: shows this is just an approximation, but it's one that the corporate planning group has

[3:14:36] Voice 24: been undertaking.

[3:14:38] Voice 16: I

[3:14:38] Voice 24: will say that the Governance Committee, and you'll get a report from them later, has

[3:14:42] Voice 24: made this one of their priorities and i'm expecting it from the governance review and

[3:14:46] Voice 24: that's to have a more robust process of selecting what we do monitoring what we do and budgeting

[3:14:53] Voice 24: appropriately and having those things be interrelated and measurable um they tasked a

[3:15:03] Voice 24: subgroup of fpc to sort of take on the brass tacks of coming up with that process and there is the

[3:15:08] Voice 24: beginnings of a draft corporate plan. One of the first things you do in a corporate planning

[3:15:16] Voice 24: process or a strategic one is to undertake a strengths, weaknesses, opportunities, and threats

[3:15:21] Voice 24: analysis. So not with apologies, but we haven't adopted a corporate plan. It was thought that

[3:15:29] Voice 24: that would be a great idea for you to undertake, get to know each other from a long-range planning

[3:15:33] Voice 24: perspective, and to do some of that work tomorrow. So that's what's in front of you.

[3:15:39] Voice 24: The second part of a corporate planning process is some version of vision.

[3:15:45] Voice 24: What do we value? What is the future of this region? What's the future of this organization?

[3:15:51] Voice 24: What do we have in common? What can we cooperate on, coalesce, budget for, and deliver?

[3:15:59] Voice 24: And that probably needs to happen before you have a talk about strategic projects that you actually allocate tax dollars to.

[3:16:07] Voice 24: The consideration here is that would happen in September.

[3:16:10] Voice 24: So first, the SWOT. Now I'm getting ahead of myself because no one said that's exactly what it's going to be, but that that would be a logical sequence and timely.

[3:16:22] Voice 24: And the big point here is between this moment now and September and October, we have to start developing budgets around the work we're going to be doing this coming year.

[3:16:33] Voice 24: And you won't have completed your corporate planning process by then. So what do we do in the meantime? Right.

[3:16:39] Voice 24: Right. So hopefully this is sort of a bridging document.

[3:16:43] Voice 24: It ends with these three considerations. Number one, the Trust Council undertake a SWOT analysis so trustees can have up to date, broad, informed context for decisions and priorities.

[3:16:56] Voice 24: That was a recommendation from the FPC subgroup and the Governance Committee.

[3:16:59] Voice 24: Committee, that Trust Council review the major projects that are currently underway, identify

[3:17:05] Voice 24: any new projects, and then extend the strategic plan into the budget cycle for 2024-2025 so

[3:17:09] Voice 24: we can actually do some budgeting.

[3:17:11] Voice 24: That's the discussion.

[3:17:13] Voice 24: There's a report in your agenda that you'll be discussing on Thursday.

[3:17:18] Voice 24: And then finally, consideration of a visioning mission and values discussion, possibly for

[3:17:22] Voice 24: September, based on feedback from the Governance Committee.

[3:17:25] Voice 24: I don't want to get ahead of them, but that's some work they're undertaking.

[3:17:28] Voice 24: are there any questions does

[3:17:33] Voice 17: it make sense toby elliott less

[3:17:43] Voice 14: of a question um and more just a

[3:17:45] Voice 14: perspective i'm totally new to management planning or corporate planning or any of this

[3:17:50] Voice 14: so trustee boland if you thought this was confusing i thought this was like a complete

[3:17:55] Voice 14: i was lost but what i'm what i what i think the executive tried to do was respect the fact

[3:18:04] Voice 14: that there was a different vision for a corporate planning process underway in different committees

[3:18:10] Voice 14: we weren't really clear on what that was looking like and so it was like how could we carry on

[3:18:15] Voice 14: the work that we're to be doing respecting that there might be a shift in how we plan our work

[3:18:23] Voice 14: and how the future strategic plan might roll out so it's all been very confusing

[3:18:30] Voice 14: and I just would just plead for a little bit of understanding and grace because I think

[3:18:37] Voice 14: yeah you're right we're in a shift time it's a time of transition so all of these things are

[3:18:42] Voice 14: sort of being held in a bit of a balance but I do trust we're going to get there and I really

[3:18:47] Voice 14: I'm looking forward to this this SWAT session I've never done one before so I think we're

[3:18:53] Voice 14: going to learn a lot thanks thank

[3:18:56] Voice 4: you trustee Elliot indeed this is a collaborative process

[3:18:59] Voice 4: process. Let's always remember that. Anybody else? Okay, so we'll receive that for information

[3:19:06] Voice 4: and move on. Next item then is 4.2.4, Accessibility Committee Membership Recommendation for Trust

[3:19:15] Voice 4: Council Briefing. Now, it looks like David Mahler, Legislative Services Manager, is going

[3:19:22] Voice 4: going to assist us with this item.

[3:19:30] Voice 4: You can

[3:19:30] Voice 17: stretch

[3:19:34] Voice 4: your legs or whatever you wish.

[3:19:48] Voice 17: Okay,

[3:19:49] Voice 20: thank you.

[3:19:55] Voice 20: This is the request for decision that came

[3:19:58] Voice 20: to March Trust Council in regard

[3:20:00] Voice 20: add to establishing accessibility committee and at the council meeting there was some suggestions

[3:20:07] Voice 20: made and those are on page 54 i think it is of the agenda package um to make some changes to the

[3:20:18] Voice 20: to the policy so those changes have been made and there's some page 54 outlines them

[3:20:24] Voice 20: and then if you go down on to, we're going to find it, I can't, if you go down to, I think it's page

[3:20:36] Voice 20: 75, I can't see the page numbers here, just notice further down that, I'll find the page,

[3:20:51] Voice 20: yeah, just give me a minute, sorry, I can't see what's going on here, there we go, okay,

[3:21:00] Voice 20: Kind of working remote desktop. So that's kind of what's confusing me. Okay. Now I've found it. Okay. Okay. Sorry about that. So on page 75 is where the edits start. And this should be in green. I'll just get myself to that page here. Yeah.

[3:21:24] Voice 20: So I liked it on that document in green. The edits made since the last trust council meeting.

[3:21:31] Voice 20: meeting.

[3:21:33] Voice 20: So those are detailed in the RFD for you.

[3:21:37] Voice 20: So I don't really need to go through all the details, but I will just point out, and if

[3:21:41] Voice 20: you can go down a little bit lower, Laurie, to page 75 at the bottom, yeah, here in green

[3:21:49] Voice 20: you can see some changes to the makeup of the accessibility committee to reflect council's

[3:21:55] Voice 20: concerns.

[3:21:55] Voice 20: So, for example, it's set up to employ people from organisations that support people with disabilities.

[3:22:03] Voice 20: So that's now a minimum of one and, and then, or who have disabilities in green.

[3:22:08] Voice 20: And the minimum of one who is indigenous, minimum of one and up to two from the Allens Trust area,

[3:22:15] Voice 20: and a minimum of one and up to two trustees appointed by the Trust Council Chair and ratified by the Trust Council.

[3:22:21] Voice 20: And then under six, this is kind of the catch-all to meet the legislation, the intent is that

[3:22:27] Voice 20: half the membership listed above must be people with a disability or support people with disabilities

[3:22:34] Voice 20: or from an organisation that supports people with disabilities.

[3:22:37] Voice 20: So it's pretty open in how that's done.

[3:22:40] Voice 20: And the intent is we have to strive for that.

[3:22:43] Voice 20: So in the selection, should this policy be passed, in the selecting of the people in

[3:22:49] Voice 20: here we would aim to meet those requirements that have been set by legislation and i would just

[3:22:56] Voice 20: point out here that the the council can adopt a policy today uh to set up an accessibility

[3:23:05] Voice 20: committee our obligation is to have that committee set up like have the membership sorted out by

[3:23:12] Voice 20: september and then but we don't actually have to have that committee have done anything

[3:23:17] Voice 20: then by September just have to have it ready to go and then that committee can then work a little

[3:23:24] Voice 20: bit more in terms of reference and we'll probably come back to Trust Council probably the first

[3:23:29] Voice 20: thing we'll do is review that and come back to some recommended changes to terms of reference

[3:23:34] Voice 20: the terms of reference in here are kind of a bit of a placeholder to meet legislative requirements

[3:23:39] Voice 20: and to address the kind of business that we do at the Allen's Trust so the kind of things that

[3:23:46] Voice 20: an accessibility committee probably should be thinking about and then beyond that that

[3:23:51] Voice 20: committee would recommend to council uh process for uh developing an accessibility plan and how

[3:23:58] Voice 20: to review that okay so going back up to page i think it's 54 then looking at here is the

[3:24:11] Voice 20: resolution is at the very top there the trust council amend policy 231 uh by adding a new

[3:24:16] Voice 20: accessibility committee in terms of reference for accessibility committee but before you do

[3:24:21] Voice 20: that i do want to point out at the top of page 55 the three bulleted items there so council

[3:24:29] Voice 20: talked about these items but there was no clear direction to staff on what to do with those items

[3:24:36] Voice 20: so the first is the number of trust council members actually on the committee it says

[3:24:39] Voice 20: said it should be less. That now has been amended to one or two. If you want zero, that's

[3:24:46] Voice 20: actually up to council. You don't have to have somebody on the committee. That's just

[3:24:51] Voice 20: a suggestion. It says qualification on organisations that support people with disabilities. We're

[3:24:56] Voice 20: not really clear what you're looking for there. I think the intent was to leave it open so

[3:25:03] Voice 20: so that we don't have too narrow a field to appoint people through or to recruit people from.

[3:25:12] Voice 20: And then at the end, it just says interpretation in your legislation.

[3:25:16] Voice 20: And again, it wasn't clear what Trust Council was concerned about there,

[3:25:20] Voice 20: other than that we tried to interpret it as broadly as possible to give us the flexibility in how you appoint that committee.

[3:25:28] Voice 20: committee so this is back to you and I just remind you there is a legislative requirement to have a

[3:25:34] Voice 20: committee so this really is your last chance to do it before the deadline okay back over to the chair

[3:25:41] Voice 20: thank you

[3:25:42] Voice 4: okay thank you so uh looking for any questions clarity or somebody that wants to make

[3:25:50] Voice 4: a motion trustee Tim Vice Chair Peterson I'm

[3:25:54] Voice 5: happy to make a motion I just wanted to take a moment

[3:25:57] Voice 5: and let Trust Council know that at the time of the report on page 53,

[3:26:03] Voice 5: since there was no trustees expressed interest,

[3:26:05] Voice 5: however, I did reach out to some trustees

[3:26:08] Voice 5: that weren't on any other Trust Council committees,

[3:26:11] Voice 5: and Trustees Mayberry and Gavreau both expressed some interest.

[3:26:18] Voice 5: We do have potentially some Trust Council member or members

[3:26:24] Voice 5: that have expressed interest,

[3:26:26] Voice 5: And I think that's actually, I think it's a really positive thing to have some representation from Trust Council on the committee.

[3:26:33] Voice 5: So I'm happy that we got those expressions of interest back from those trustees.

[3:26:40] Voice 5: And with that, I'm happy to go ahead and make the motion.

[3:26:43] Voice 5: Move that Trust Council amend Trust Council Policy 2.3.1 Council Committee System in Terms of Reference by adding a new Accessibility Committee in Terms of Reference for the Accessibility Committee.

[3:26:55] Voice 5: Committee.

[3:26:56] Voice 4: Move to have a seconder, Christina Evans. Thank you. Do you wish to speak to the motion?

[3:27:01] Voice 4: No. Any discussion on the motion? Online? Okay. I'm going to call the vote. All those in favor?

[3:27:14] Voice 4: And online, raise your electronic hands.

[3:27:18] Voice 20: You have one in line.

[3:27:21] Voice 4: Okay. So please lower your hands.

[3:27:24] Voice 4: Any opposed? And online? Opposed?

[3:27:27] Voice 4: And one online opposed? Correct.

[3:27:31] Voice 4: So that carries. So is there anything further we need

[3:27:35] Voice 4: to do today, David, on this?

[3:27:37] Voice 20: No, I would just ask those people

[3:27:39] Voice 20: that are interested on council, if you can maybe email me and I'll provide that

[3:27:43] Voice 20: to the chair. And then like the other council committees, the

[3:27:47] Voice 20: chair will decide who is on and then that will be ratified by trust council

[3:27:51] Voice 20: Council at the next meeting very

[3:27:53] Voice 4: good thank you very much

[3:27:54] Voice 4: so thank you for helping us and thank

[3:27:56] Voice 4: you Council and thank you just a question go

[3:28:00] Voice 5: ahead question um yeah this is as far as the ratification

[3:28:03] Voice 5: of of the uh you know of a Trust Council um appointee uh is that we're still going to meet

[3:28:12] Voice 5: the deadlines but we don't have to do that by RFD or something no

[3:28:17] Voice 20: the ratification is fine if it's

[3:28:20] Voice 20: after the meeting because it you have members it just made maybe the members might change that's

[3:28:25] Voice 20: the only difference okay

[3:28:30] Voice 4: thank you again council so we're now at item 4.2.5 financial planning

[3:28:35] Voice 4: committee membership this is a request for decision also and this is uh david mauler you're

[3:28:42] Voice 4: going to introduce this to us as well

[3:28:44] Voice 20: thank you yeah this is on page 88 and so this was a request

[3:28:52] Voice 20: to report back with options and implications of changing the selection process which is in policy

[3:28:59] Voice 20: 231 council committee systems uh in relation to how the financial planning committee is selected

[3:29:05] Voice 20: Currently, it is done on the basis that there is representation from all the council committees

[3:29:13] Voice 20: as well as the Islands Trust Committee.

[3:29:16] Voice 20: Through the appointment of the executive committee, all the local trust committees are also represented.

[3:29:23] Voice 20: That was in 2010.

[3:29:24] Voice 20: I went back to about 1993-92, when the Financial Planning Committee was first established.

[3:29:32] Voice 20: and that was the rationale explained there was a question from trustee about why

[3:29:37] Voice 20: all members of the executive on the financial planning committee and the the rationale provided

[3:29:45] Voice 20: was it would provide that representation to the uh on the fpc by the local trust committees

[3:29:52] Voice 20: so i went through and just provided you with some of the change the optional changes

[3:30:00] Voice 20: such as an outright election, which is option one,

[3:30:03] Voice 20: a hybrid where possibly you continue the appointment

[3:30:08] Voice 20: based on the committees so that every committee is established.

[3:30:13] Voice 20: And then you have an election for the three members

[3:30:17] Voice 20: that are appointed outliers from Trust Council.

[3:30:20] Voice 20: And of course, there's some timing issues to consider with elections,

[3:30:25] Voice 20: but it's certainly doable.

[3:30:27] Voice 20: option three is having a midterm financial planning committee so in other words you

[3:30:33] Voice 20: you only appoint your financial planning committee for two years and then and at some point in the

[3:30:41] Voice 20: middle you have some way of appointing a new financial planning committee or renew it in some

[3:30:47] Voice 20: way and then of course the status quo which is what you have now and really from a you know the

[3:30:55] Voice 20: The way things work from a staff point of view, administrative point of view, without

[3:31:02] Voice 20: having any terms of reference as to what kind of representation you're looking for, it's

[3:31:07] Voice 20: hard to recommend anything different than the current system.

[3:31:10] Voice 20: I think a change is more of a political decision than it is administrative.

[3:31:18] Voice 20: So that's why the recommendation here is to continue with the current system of appointments

[3:31:24] Voice 20: to the Financial Planning Committee.

[3:31:27] Voice 20: I'll also just remind you that when you appointed

[3:31:30] Voice 20: the Financial Planning Committee, you appointed them until the time

[3:31:34] Voice 20: that Trust Council changes the policy.

[3:31:36] Voice 20: So if Council doesn't change the policy, then this particular

[3:31:40] Voice 20: Financial Planning Committee would continue until the end of term.

[3:31:44] Voice 20: If you change the policy, then we will, as soon as possible,

[3:31:49] Voice 20: hold whatever election or whatever process you determine by policy

[3:31:53] Voice 20: policy to elect a new financial planning committee.

[3:31:57] Voice 20: So with that, I'll just pass it back to the chair.

[3:32:03] Voice 4: OK, thank you, David.

[3:32:05] Voice 4: So I'd like to counsel a couple of hands up.

[3:32:08] Voice 4: So there's definitely some questions here.

[3:32:10] Voice 4: Laura Patrick, Christina Evans, anybody else and somebody online?

[3:32:15] Voice 4: Go ahead, Laura and Bernardo and Laura.

[3:32:20] Voice 12: I'm wondering if I can make this maybe easier.

[3:32:24] Voice 12: year um 1992 huh um no changes 1992 um since we're looking at the corporate plan which is

[3:32:33] Voice 12: intended to be focused on the strategic plan which will be the work of this body this body will put

[3:32:40] Voice 12: its efforts behind a strategic plan which makes the representation of each individual bodies being

[3:32:47] Voice 12: less important on the financial planning committee i think the entire terms of reference of the

[3:32:53] Voice 12: financial planning committee will need to be looked at and revised once the corporate planning

[3:32:58] Voice 12: process is done. Probably all the committee in terms of references will need to be

[3:33:04] Voice 12: looked at and updated. So I think this is premature. I think taking the time and debating

[3:33:09] Voice 12: and changing and fixing this committee with just rearranging the chairs is probably not a good use

[3:33:17] Voice 12: of our time and that we should carry on with the corporate plan and revisit the terms of reference,

[3:33:22] Voice 12: which at that time would look at who should be on it.

[3:33:26] Voice 12: So I'll let the debate carry on,

[3:33:29] Voice 12: but I'd be happy to put either a defer motion on the table

[3:33:31] Voice 12: if that helps.

[3:33:35] Voice 4: Okay, as you see fit, Christina Evans.

[3:33:39] Voice 10: Thanks.

[3:33:41] Voice 10: So question and a couple of observations.

[3:33:46] Voice 10: So with regards to having the entire executive team

[3:33:50] Voice 10: sit on the finance committee in order to represent the LTCs.

[3:33:55] Voice 10: You're sitting there in order to represent the LTCs

[3:33:58] Voice 10: in their requests for larger, for their major projects, right?

[3:34:02] Voice 10: Not for the $5,000 that they get for the year.

[3:34:06] Voice 10: So based on that, those requests have to go

[3:34:11] Voice 10: through the regional planning committee.

[3:34:13] Voice 10: So it's through the regional planning committee

[3:34:16] Voice 10: that their pitches should be made, I would assume.

[3:34:24] Voice 10: The reason why I'm bringing this up

[3:34:26] Voice 10: is because now with the Accessibility Committee,

[3:34:30] Voice 10: we're likely going to have to have a chair

[3:34:32] Voice 10: from the Accessibility Committee

[3:34:33] Voice 10: sit on the Finance Committee as well,

[3:34:35] Voice 10: that now puts the Finance Committee at 12 members.

[3:34:39] Voice 10: We're just putting it dangerously close to quorum.

[3:34:42] Voice 10: So my suggestion would be,

[3:34:45] Voice 10: if we are going to take a look at this right now perhaps just the chair of executive committee sit

[3:34:51] Voice 10: on finance committee the regional planning committee have at their meeting pitches from

[3:35:00] Voice 10: the executive members if needed for for finances and then it be moved forward to the financial

[3:35:06] Voice 10: committee rather than at the very end because it's got to go through regional committee planning

[3:35:11] Voice 10: anyway. So that's sort of my suggestion, because all we need is one more person and we're at quorum

[3:35:19] Voice 10: and I don't think we can do that.

[3:35:22] Voice 4: Okay, thank you. Was there another hand up, Tim Peterson,

[3:35:27] Voice 4: otherwise? Who? Oh, Trustee Bernardo, thank you.

[3:35:36] Voice 6: Thanks. I agree with Trustee Patrick.

[3:35:40] Voice 6: Patrick, since November, events have overtaken, I think, the original motive or impulse to examine the FPC membership.

[3:35:50] Voice 6: I mean, corporate planning wasn't even in the air at that point, and it's only been taken up now.

[3:35:55] Voice 6: And under the current system, without getting too deep into this and annoying people even further, it's like the current system delegates the funding decision analysis to the FPC.

[3:36:08] Voice 6: And then that gets ratified at trust council and budgets get approved.

[3:36:15] Voice 6: By delegating that analysis, the current system also basically delegates what amount to policy analysis and policy decisions.

[3:36:24] Voice 6: That leaves some trustees out, basically the ones who aren't sitting on FPC.

[3:36:30] Voice 6: The corporate planning process under development, and I don't want to overstate the transparency issue,

[3:36:37] Voice 6: but it would address that transparency and participation aspect because

[3:36:42] Voice 1: and

[3:36:42] Voice 6: we're going to find out through the swat exercise upcoming under corporate planning

[3:36:49] Voice 6: trustees are going to collectively decide on strategic goals up front and that becomes the

[3:36:55] Voice 6: basis for making and analyzing funding decisions and those funding commitments become limited

[3:37:02] Voice 6: you know, there's a more rigorous analysis. The point of that is a lot of the policy-laden work

[3:37:11] Voice 6: or implicit policy-laden work that the current FPC does and why people would have been concerned

[3:37:17] Voice 6: about FPC composition is it's just going to be different. It's not going to be like that. It's

[3:37:25] Voice 6: not going to have that slightly exclusionary aspect to it. Really putting it as simply as

[3:37:32] Voice 6: possible is it's going to be a different process so we should probably wait until we figured out

[3:37:37] Voice 6: that process before we start fiddling up fiddling with the fbc uh composition okay thanks anybody

[3:37:45] Voice 4: else a speaker or somebody want to make a motion tim peterson

[3:37:48] Voice 5: yeah thank you chair um

[3:37:52] Voice 5: yeah i tend to agree with the trustee patrick and bernardo on this in terms of timing um and just

[3:37:58] Voice 5: just for uh benefit of uh trustee Evans um the RPC uh process now with the major and

[3:38:08] Voice 5: major minor projects is it came about last term so this what you suggest makes sense in the context

[3:38:17] Voice 5: of what's recently been the changes at RPC but that wasn't the case until fairly recently so

[3:38:25] Voice 5: So that just for context, that might help.

[3:38:28] Voice 5: And in the Accessibility Committee briefing,

[3:38:31] Voice 5: there was a recommendation to not have representation

[3:38:35] Voice 5: on Financial Planning Committee for a couple of reasons.

[3:38:40] Voice 17: So.

[3:38:51] Voice 17: Okay.

[3:38:52] Voice 17: I'll move,

[3:38:53] Voice 12: Trust Council,

[3:38:56] Voice 12: I'm trying to think who we were for a minute.

[3:39:00] Voice 12: Defer, oh, she's ahead of, oh, no, there isn't.

[3:39:03] Voice 12: defer I guess the stock the stock report on the financial planning committee membership

[3:39:09] Voice 12: dated June 27 2023 until a review until the court or until the corporate planning

[3:39:21] Voice 12: something or something along those lines Lori help you're the uh you're the magic typer I see this

[3:39:28] Voice 17: staff you could use

[3:39:43] Voice 20: that report and like and then just say until a corporate planning process has

[3:39:48] Voice 20: been concluded i

[3:39:52] Voice 12: will make that motion then i'll move that the trust council continue with the

[3:39:55] Voice 12: existing policy of appointment to the financial planning committee until the corporate planning

[3:40:01] Voice 12: process is

[3:40:02] Voice 17: concluded online

[3:40:26] Voice 4: we're calling the vote on the motion that's in the in the request

[3:40:30] Voice 4: for decision well your hands up please online thank you and please now lower your hands i had

[3:40:38] Voice 4: two online david correct

[3:40:41] Voice 20: and

[3:40:44] Voice 4: that was everybody in the room i think so that carries i

[3:40:48] Voice 16: just wanted to

[3:40:49] Voice 16: say thank you to the way it was an excellent

[3:40:56] Voice 4: analysis thank you no problem

[3:41:09] Voice 16: there's

[3:41:09] Voice 20: never a waste of time thank you okay

[3:41:12] Voice 4: so um please feel free to stand up and stretch your

[3:41:18] Voice 4: legs and arms we're miraculously ahead of schedule there trustee bernardo

[3:41:24] Voice 4: but we are now going to go into the uh uh governance committee review we have 25 minutes

[3:41:33] Voice 4: minutes allocated for this and so if everybody's ready and the chair oh christina evans

[3:41:41] Voice 10: seeing so we had a longer break earlier can we just have a 15 minute break and maybe we can

[3:41:45] Voice 10: end the session for today early if

[3:41:49] Voice 4: depending on the discussion that ensues but uh how about a 10

[3:41:53] Voice 4: minute break because i don't know whether this is a slam dunk or a big conversation

[3:41:58] Voice 4: and we can still end early.

[3:42:01] Voice 4: Oh, fine.

[3:42:03] Voice 4: Let's make it 10 because you can't, I always say

[3:42:05] Voice 4: you can't boil a cup of tea. Is that okay,

[3:42:07] Voice 4: Council? 10-minute recess?

[3:42:10] Voice 4: So let's come back

[3:42:12] Voice 4: at five minutes to

[3:42:13] Voice 4: five.

[3:42:15] Voice 16: Oh, at

[3:42:17] Voice 4: five.

[3:42:20] Voice 17: That's 15 minutes.

[3:43:04] Voice 17: Okay, Council.

[3:43:05] Voice 17: It is five o'clock.

[3:43:10] Voice 4: i don't want to cut into the chair of the governance committee time allotment so please

[3:43:18] Voice 4: return to you can somebody grab those valuable trustees out on the

[3:43:22] Voice 4: porch there that are so engaged in conversation

[3:43:24] Voice 4: i almost said something

[3:43:49] Voice 17: so

[3:43:50] Voice 4: looks like uh we have returned i see it trustees hard to tell you whether or not you're

[3:43:56] Voice 4: They're here online there, but give us a wave.

[3:44:01] Voice 4: I want to turn this over to Governance Committee Chair Judy Getty.

[3:44:05] Voice 4: And thank you very much, Judy, for stepping up in this role.

[3:44:12] Voice 4: It's an important role, and you're doing a good job.

[3:44:15] Voice 4: So over to you.

[3:44:17] Voice 19: That's a nice endorsement.

[3:44:19] Voice 4: Thank you.

[3:44:23] Voice 19: They have that pretty nose here.

[3:44:26] Voice 19: Okay.

[3:44:27] Voice 19: um so um i've written a report uh at page 108 in the agenda and uh the matrix is up on the screen

[3:44:36] Voice 19: for uh page 110. um it was about a year ago july of 2022 when trust council established

[3:44:46] Voice 19: the governance committee so a whole year um terms of reference were established in september

[3:44:53] Voice 19: and the current committee members were elected

[3:44:55] Voice 19: and put onto the committee in November.

[3:44:58] Voice 19: So that's, what, seven months ago?

[3:45:02] Voice 19: First thing we did was to prioritize

[3:45:05] Voice 19: all the recommendations that were in that

[3:45:07] Voice 19: governance review document that had been tabled,

[3:45:09] Voice 19: and we started work on that in February of 2023,

[3:45:13] Voice 19: so February of this year.

[3:45:15] Voice 19: And we reported out to you on that work

[3:45:19] Voice 19: in March of this year

[3:45:20] Voice 19: um and decided uh as you can see now i i apologize to staff i know that i'm creating problems for

[3:45:28] Voice 19: them but um i use this matrix and i'm an old dog that doesn't learn new tricks in terms of

[3:45:34] Voice 19: d-f-u-a-l or yes okay um so i do this matrix that has urgency on the top from less to more

[3:45:43] Voice 19: important left to right and then importance on the left going from less important up to higher

[3:45:48] Voice 19: And it's just a visual that I have played with for many years and I find it something that I can relate to and I lose track completely with the FUAL. So there you go. I apologize that this is difficult, but we went through all of those recommendations and I think there were 24, 20 some odd recommendations and divided them up in terms of urgency and priority.

[3:46:12] Voice 19: and started off with the top right section is what we consider to be both urgent and important

[3:46:21] Voice 19: and we've been working on those so the section 3 mandate we have at our most recent meeting

[3:46:28] Voice 19: come up with a consolidation of a whole lot of legal opinions and we've got a briefing for

[3:46:37] Voice 19: trust committee that was not ready to go for this meeting but will be uh sorted out and we

[3:46:44] Voice 19: hope and we expect to have some time at september depending on how that um agenda works out but i

[3:46:52] Voice 19: think that ties in with and is supportive of the work that we want to do with strategic planning

[3:46:57] Voice 19: the next one was the strategic and corporate planning that was a priority of that governance

[3:47:01] Voice 19: committee. And we're very fortunate on the governance committee that there's a strong

[3:47:08] Voice 19: interest in a subgroup of the financial planning committee. So they've taken the ball and run with

[3:47:13] Voice 19: this and done a huge amount of work. And we're very, very thankful to all of that. And that's

[3:47:19] Voice 19: they reported back to us on May the 29th. We're endorsing all of the work that they've done,

[3:47:25] Voice 19: and we want this to move forward as well. And I believe that also is going to be on

[3:47:28] Voice 19: on the September agenda.

[3:47:31] Voice 19: The third thing that we decided was a priority

[3:47:34] Voice 19: was the confusion and the problems that have come up

[3:47:38] Voice 19: in terms of the meeting process.

[3:47:40] Voice 19: So there's a specific bylaw

[3:47:43] Voice 19: and there's plenty of legal precedents

[3:47:47] Voice 19: and there's work that's been done

[3:47:49] Voice 19: by the ombudsperson's office

[3:47:50] Voice 19: and the difference between open and closed meetings,

[3:47:53] Voice 19: but also formal and informal open meetings.

[3:47:57] Voice 19: So we have worked through a lot of the legal opinions and come up with a specific question that we think will help us in terms of presenting to council, and that has gone out to the solicitors to get.

[3:48:13] Voice 19: We did a whole bunch of work and came up with a specific question, and that's gone out, so we're waiting for an answer for that.

[3:48:19] Voice 19: and that may also be September which loads up September a lot but um there you go we've um

[3:48:27] Voice 19: we've had two referrals one to the um with respect to uh not immediate but important is the

[3:48:33] Voice 19: issue about committees and we've had a recent referral from executive committee in terms of

[3:48:39] Voice 19: fine-tuning that question and that will be coming up at our we've got another meeting in July

[3:48:45] Voice 19: lie um and we'll be adding that and deciding at the beginning of the end of the meet our meetings

[3:48:50] Voice 19: we reorganize whether we've answered some of this and whether something needs to be

[3:48:54] Voice 19: stepped up and moved around so um we've done i think a huge amount of work um it's a really

[3:49:03] Voice 19: interesting group of people to work with and it's uh i've got files of legal documents that i can

[3:49:11] Voice 19: play with and it's you know we've um we're working well together and i think it's we're coming up

[3:49:17] Voice 19: with some decent stuff that i hope to be able to share with you soon i think because a lot of it

[3:49:21] Voice 19: is legal opinions we might have to do closed meetings but um then we'll decide what we can

[3:49:26] Voice 19: release to the public after that so um uh it's it's a slow process but i think it's been rich

[3:49:36] Voice 19: rich, and I think everybody's been doing a lot of homework, and that's the report.

[3:49:50] Voice 17: Any questions? There's the Hornby

[3:49:53] Voice 4: Island, Alex Allen.

[3:49:55] Voice 7: Hornby Island. Hi. Yeah, I was on the Governor's Committee at the first meeting, and I was wondering,

[3:50:03] Voice 7: you have the you have representation of provincial interest on t on tc at the um

[3:50:10] Voice 7: considered neither urgent or priority whatever happened that's that separates from actually

[3:50:16] Voice 7: going to the province and asking for funding is that correct like what why does that disappear

[3:50:21] Voice 7: the funding part the province part just wondering how that well there's somebody behind you has a

[3:50:27] Voice 7: hand up please

[3:50:29] Voice 16: um i believe

[3:50:34] Voice 19: these priorities on this list were from the um governance review

[3:50:39] Voice 19: document and we've added uh the recording of negative votes uh that came to us as a reference

[3:50:47] Voice 19: and um in terms of going to the province for more funding um that i'm not sure that that would

[3:50:56] Voice 19: we'd have to talk about that and whether that's a governance issue or whether or not that's

[3:51:00] Voice 19: something that we would support um in terms of the things that we want or need to do and

[3:51:05] Voice 19: resources for but i think that the reply from the province was um come back and talk to us

[3:51:13] Voice 19: after you've done some work on the governance review and so we're going to be able to do that

[3:51:20] Voice 4: sorry now the ceo had his hand up behind his head judy so he might like to contribute to

[3:51:26] Voice 4: what you provided yeah

[3:51:28] Voice 24: the terms of reference to the governance report is is wider than the

[3:51:32] Voice 24: governance review itself i believe they started with what's in the governance review and the

[3:51:37] Voice 24: funding question i don't think was really um a core element or or even mentioned um it would

[3:51:44] Voice 24: i don't know i i think it was um around um representation of the province um representation

[3:51:52] Voice 24: of First Nations governance, potentially having provincial representatives

[3:51:56] Voice 24: sitting at the table in some way.

[3:51:58] Voice 24: So there are variants on attendance or functionality of committees.

[3:52:03] Voice 24: I don't recall the funding question being there.

[3:52:06] Voice 24: So as now, it's been a series of recommendations that are on your fuel

[3:52:14] Voice 24: and the executive committees.

[3:52:16] Voice 24: Thanks. And two more questions.

[3:52:19] Voice 24: and

[3:52:20] Voice 7: then at the bottom matters we consider important but not urgent cz being closely what

[3:52:25] Voice 7: is cz is

[3:52:27] Voice 17: that a typo

[3:52:28] Voice 17: because

[3:52:29] Voice 7: is it

[3:52:30] Voice 16: that's

[3:52:33] Voice 7: no okay that's i thought it was another acronym i didn't

[3:52:38] Voice 7: know all right and then i i i kind of wonder why we don't have you know we always have these first

[3:52:45] Voice 7: nation acknowledgments on and on and on and i don't understand why we don't even consider having

[3:52:50] Voice 7: First Nations at the Trust Council as opposed to a provincial representative?

[3:52:57] Voice 19: The first note underneath the matrix is matters outside our jurisdiction which we consider urgent

[3:53:02] Voice 19: and important. The First Nations representation and a possible referral to First Nations Committee,

[3:53:08] Voice 19: if it gets established, is something that we think is urgent and important, but we're not sure

[3:53:17] Voice 19: of how we can get into that

[3:53:21] Voice 19: in terms of all the different protocol agreements

[3:53:24] Voice 19: and all of that briefing that we had

[3:53:26] Voice 19: in terms of at the very beginning of the term

[3:53:31] Voice 19: in terms of we have a role to play,

[3:53:34] Voice 19: but whether or not we should be taking a leadership role

[3:53:37] Voice 19: in terms of getting representation.

[3:53:39] Voice 19: So we haven't worked on it at this point.

[3:53:44] Voice 19: We think if there is a First Nations committee

[3:53:46] Voice 19: or an indigenous committee that that is something that we should be working with them or referring

[3:53:51] Voice 19: to them um but it's um it it's more complex than just us working with our own jurisdiction

[3:53:58] Voice 19: can

[3:53:59] Voice 17: i step in that if

[3:54:04] Voice 6: i could just add um it's important the heading of that little

[3:54:09] Voice 6: notes as matters outside our jurisdiction um first nations representation in local government

[3:54:17] Voice 6: it's a complicated issue that the province is definitely going to have we're not going to get

[3:54:24] Voice 6: anywhere with it without leadership from the province because they're not going to come up

[3:54:31] Voice 6: with some special structure for us when they're thinking about the larger concept of first

[3:54:37] Voice 6: you start dealing with that question the first nation's representation you're going to have to

[3:54:42] Voice 6: think about how it works for how the fact that it's going to set a precedent it's going to be

[3:54:46] Voice 6: relevant to all local governments uh you can imagine that it's one thing for for us here

[3:54:52] Voice 6: in the islands trust to recognize that we have so many first nations uh and communities and

[3:54:59] Voice 6: historical issues that we're all interwoven here and we actually have because we're relatively

[3:55:04] Voice 6: undeveloped we have room to develop a new way of incorporating first nations representation

[3:55:13] Voice 6: representation with a lot of work but theoretically you look at some other larger urban centers it's

[3:55:18] Voice 6: a different thing that's all in the province's place so it doesn't mean that we necessarily have

[3:55:23] Voice 6: to um forget about it but it looks from our vantage point as something that is really we're

[3:55:30] Voice 6: going to get no traction unless we're working in conjunction with the province with it how did that

[3:55:35] Voice 6: happen uh we don't know I mean some things I mean governance committee is we're trying to get our

[3:55:42] Voice 6: hands around the things that we think we can solve now this is such a big picture item we kind of

[3:55:48] Voice 6: want the rest of you to figure it out you know and there will be other issues that are like that

[3:55:53] Voice 6: they're so big that it's like a committee can't deal with it and this is one of them it is part

[3:56:00] Voice 19: of the section three mandate discussion we have to have as well because they've increased the

[3:56:04] Voice 19: mandate for that relationship so well if they're downloading it then they have to be able to

[3:56:09] Voice 19: And that's going to be part of whatever discussions we have with the province in terms of, do you want us to lead on this?

[3:56:15] Voice 19: We can lead on it.

[3:56:17] Voice 19: You know, do we work together?

[3:56:19] Voice 19: You know, what do you want us to do with this?

[3:56:22] Voice 19: So it will be part of that discussion as well.

[3:56:33] Voice 17: Any other questions online or in the room?

[3:56:39] Voice 17: Just a comment.

[3:56:41] Voice 17: A comment

[3:56:43] Voice 4: from Toby Elliott.

[3:56:45] Voice 14: I just want to express appreciation for an excellent report.

[3:56:49] Voice 14: You've really digested and distilled the incredible amount of work and discussion that no doubt has been going on that I don't really understand.

[3:56:58] Voice 14: But I love this matrix and I wonder if we could apply this sort of analysis to the work that all of our committees do.

[3:57:05] Voice 14: It would be so smart. So thank you for that. It looks,

[3:57:09] Voice 17: yeah, it's really good.

[3:57:16] Voice 17: The intention was

[3:57:18] Voice 4: to receive this report for information.

[3:57:19] Voice 4: and so we've received it by virtue of it being in the agenda.

[3:57:23] Voice 4: And thank you, Judy, for your work and for the members.

[3:57:27] Voice 4: In fact, let's just show hands who is on the governance committee,

[3:57:31] Voice 4: just so we know who's doing all this great work.

[3:57:33] Voice 4: And Jamie Harris is also.

[3:57:36] Voice 4: Thank

[3:57:36] Voice 16: you.

[3:57:39] Voice 4: Good.

[3:57:41] Voice 4: Okay.

[3:57:41] Voice 4: So then I think at this juncture,

[3:57:44] Voice 4: we'll go into notice of elections regarding the Alliance Trust Conservancy Board

[3:57:48] Voice 4: board, and David Marler, you're going to help us with this one, and then we will recess for the

[3:57:55] Voice 4: evening. Well, actually, no, at 5.30, we've got the time at 12.12.12 group coming in for a short

[3:58:02] Voice 4: presentation, and then we're going for dinner, so don't rush off after we've sorted this part out.

[3:58:10] Voice 17: David. Yeah, okay, thanks,

[3:58:26] Voice 20: everybody. So, yeah, as you know, there is a vacancy

[3:58:31] Voice 20: in the Allen's Trust Conservancy.

[3:58:34] Voice 20: So we hold an election, a by-election,

[3:58:37] Voice 20: for that position.

[3:58:39] Voice 20: It's a council-elected position.

[3:58:41] Voice 20: And the election will be held at 10.15 a.m.

[3:58:44] Voice 20: on Thursday, June 29th.

[3:58:46] Voice 20: So you've already received information,

[3:58:50] Voice 20: I think, from at least one trustee.

[3:58:52] Voice 20: Two trustees have indicated their interest to me,

[3:58:56] Voice 20: Marie Boland and Lisa Gavreau.

[3:58:59] Voice 20: so if anybody else

[3:59:01] Voice 20: would like to give notice of their interest

[3:59:03] Voice 20: to be a member of the

[3:59:05] Voice 20: Allens Trust Conservancy

[3:59:06] Voice 20: you can do that by just letting me know about your

[3:59:09] Voice 20: intent by 4pm tonight or

[3:59:11] Voice 20: actually

[3:59:12] Voice 20: maybe make that like 7 or 8 o'clock

[3:59:15] Voice 20: tonight sometime around

[3:59:17] Voice 20: afternoon and just let me know you can send me an

[3:59:19] Voice 20: email or catch me at dinner

[3:59:21] Voice 20: and I'll add you to the list

[3:59:23] Voice 20: tomorrow at 11.55

[3:59:25] Voice 20: just before lunch there'll be an opportunity

[3:59:27] Voice 20: to make some presentations by those interested candidates.

[3:59:31] Voice 20: So we usually allow about five minutes for each to speak

[3:59:35] Voice 20: and then allow some trustees to ask questions.

[3:59:39] Voice 20: So that'll be tomorrow.

[3:59:42] Voice 20: We'll just do that in alphabetical order, keep it simple,

[3:59:46] Voice 20: the same way we did it for the other elections earlier.

[3:59:51] Voice 20: The formal nomination process and the legislation

[3:59:54] Voice 20: actually doesn't happen until 11 15 on thursday so everything that happens before

[4:00:00] Voice 20: then it's just an opportunity to let your council know your

[4:00:03] Voice 20: interest and why you should be elected

[4:00:06] Voice 20: so at 11 15 on Thursday I'll call for nominations so it needs a person to move a person to second

[4:00:14] Voice 20: and then that person that's been nominated to accept the nomination and if we have more than

[4:00:19] Voice 20: one then there'll be an election if there's only one it'll be by an acclamation we'll be doing the

[4:00:24] Voice 20: election, because we have people online, I'm going to be using an electronic voting system.

[4:00:32] Voice 20: I'll be using SurveyMonkey. It will be anonymous. From the time that I get the ballot sent out to

[4:00:38] Voice 20: you, it usually takes SurveyMonkey about five minutes to send it out, and then you will get

[4:00:43] Voice 20: an email from TAS, FB, SurveyMonkey. I'll put it up on the screen for you tomorrow.

[4:00:48] Voice 20: And then once you have that, it's a one-time use vote, so I can only let you vote once

[4:00:55] Voice 20: by email address, and then it comes back to me anonymously.

[4:00:59] Voice 20: If that fails for any reason, the backup is we'll do paper in the room, and people online

[4:01:04] Voice 20: will have to email me their response.

[4:01:08] Voice 20: I think that's all I have, and if anybody has any questions about the election and the

[4:01:14] Voice 20: process.

[4:01:17] Voice 20: Any questions?

[4:01:19] Voice 17: Laura Patrick.

[4:01:23] Voice 12: Sorry, because the Wi-Fi in the room isn't very strong, you might want to have option

[4:01:28] Voice 12: B prepared to go, because I'd say the email is probably not going to work.

[4:01:34] Voice 20: Yeah, I think given that, I'll talk to Daphne, but if that's advice, then we'll go with option

[4:01:38] Voice 20: B and

[4:01:39] Voice 20: make that decision on Thursday.

[4:01:40] Voice 20: Thank you.

[4:01:41] Voice 20: Okay.

[4:01:42] Voice 20: Thank you, David.

[4:01:42] Voice 20: Thank you, Laura.

[4:01:43] Voice 20: Anybody else?

[4:01:47] Voice 4: No?

[4:01:47] Voice 4: Nope. So then we're just waiting for the community group.

[4:01:52] Voice 4: So we might want to stretch our legs a bit at 519.

[4:01:58] Voice 4: Oh, Trustee Evans.

[4:02:00] Voice 10: Sorry, is this a new addition to the agenda?

[4:02:03] Voice 10: Because it's not in the agenda for today.

[4:02:05] Voice 10: No, it's on the schedule.

[4:02:08] Voice 10: It's on the three-day schedule.

[4:02:10] Voice 10: Okay, so then the three-day schedule and the agenda don't match up.

[4:02:14] Voice 4: Yeah, this is a

[4:02:15] Voice 4: community presentation.

[4:02:16] Voice 4: It's not really a business item.

[4:02:17] Voice 10: No, so yeah, so that's scheduled for tomorrow at noon from 1.30 to 2.30.

[4:02:22] Voice 10: Yes.

[4:02:23] Voice 10: Not now.

[4:02:25] Voice 10: No.

[4:02:25] Voice 10: No.

[4:02:26] Voice 14: It's a

[4:02:26] Voice 14: free dinner presentation.

[4:02:28] Voice 14: This is a...

[4:02:28] Voice 14: That is a group.

[4:02:29] Voice 14: It's not a...

[4:02:30] Voice 14: It is happening.

[4:02:34] Voice 10: Okay, so...

[4:02:35] Voice 10: I'm

[4:02:35] Voice 4: sorry if that's not clear on the agenda.

[4:02:37] Voice 10: Yes, I'm just saying maybe we should, like, to whomever, let's make sure that the...

[4:02:41] Voice 10: Because the agenda that we adopted now is incorrect.

[4:02:45] Voice 4: Because it's not an agenda item.

[4:02:47] Voice 4: it's a community presentation you

[4:02:49] Voice 10: don't oh it's not our

[4:02:50] Voice 4: business you're not obligated

[4:02:52] Voice 4: didn't understand that so that's all right thank you so um while we're waiting i feel a little

[4:02:58] Voice 4: remiss i'd just like to uh i just would like to say something um i uh past trustee louise

[4:03:08] Voice 4: the carrier passed away at the at the uh at the beginning of april and we haven't met since then

[4:03:17] Voice 4: And I just want to acknowledge that she spent a number of years as a trustee with the Allen's Trust, dedicated her life to the work of the Allen's Trust, as well as numerous other things.

[4:03:28] Voice 4: And I just want to recognize her service to the Allen's Trust and that we're all sad to have heard of her passing.

[4:03:36] Voice 4: And so I say that to Lisa and to Ben that certainly pass on my council's condolences, if you wish, to the family.

[4:03:50] Voice 16: Can

[4:03:51] Voice 4: you try the microphone?

[4:03:52] Voice 4: Sorry.

[4:03:54] Voice 11: She was a two-term trustee on Galliano.

[4:03:58] Voice 11: Drafted the original OCP, the last review that we had.

[4:04:02] Voice 11: She was a stick handle to that one.

[4:04:04] Voice 11: And just a remarkable woman.

[4:04:06] Voice 11: She'll be very missed.

[4:04:34] Voice 17: Yes, please, Trust Council.

[4:04:36] Voice 17: Over to the Haven after the presentation.

[4:04:38] Voice 12: And if you could kindly walk back any glassware that you brought down.

[4:04:41] Voice 12: They really don't have busing services up here.

[4:04:44] Voice 17: So it would be much appreciated.

[4:04:46] Voice 17: Thank you very much.

[4:05:23] Voice 17: So it looks like the climate 12, 12, 12

[4:05:27] Voice 4: folks are here.

[4:05:29] Voice 4: And so let us.

Island Trust Council Quarterly Meeting Minutes 
June 27-29, 2023 ADOPTED Page 1 of 13 
 
Trust Council 
Minutes of a Regular Meeting 
 
Date:  
Location:  
June 27 to 29, 2023 
The Haven Resort 
240 Davis Road, Gabriola Island, BC 
 
Executive Present: 1. Peter Luckham, Chair, Thetis  
 2. David Maude, Vice-Chair, Mayne  
 3. Tim Peterson, Vice-Chair, Lasqueti 
4. Tobi Elliott, Vice-Chair, Gabriola 
 
 
Trustees Present: 5. Sue Ellen Fast, Bowen Municipal 
6. David Graham, Denman  
7. Kate Louise Stamford, Gambier 
8. Susan Yates, Gabriola 
9. Sam Borthwick, Denman 
10. Judith Gedye, Bowen Municipal 
11. Kristina Evans, South Pender 
12. Joe Bernardo, Gambier/Keats 
13. Dag Falck, South Pender 
14. Mairead Boland, Saturna 
15. Lisa Gauvreau, Galiano 
16. Laura Patrick, Salt Spring 
17. Jeanine Dodds, Mayne (hybrid) 
 
 18. Mikaila Lironi, Lasqueti (hybrid) 
19. Alex Allen, Hornby (hybrid) 
20. Aaron Campbell, North Pender (electronic) 
21. Jamie Harris, Salt Spring (electronic) 
22. Ken Hunter, Thetis (electronic) 
 
 23. Lee Middleton, Saturna (regrets)  
 24. Deb Morrison, North Pender (regrets) 
25. Ben Mabberley, Galiano (regrets) 
26. Grant Scott, Hornby (regrets) 
 
   
Staff Present: Russ Hotsenpiller, Chief Administrative Officer  
 David Marlor, Director, Legislative Services  
 Clare Frater, Director, Trust Area Services 
Stefan Cermak, Director, Planning Services 
Julia Mobbs, Director, Administrative Services 
Lori Foster, Executive Coordinator, Recorder 
 
 
 
 
 
 

 
Island Trust Council Quarterly Meeting Minutes 
June 27-29, 2023 ADOPTED Page 2 of 13 
Tuesday, June 27, 2023 
 
1. TERRITORIAL WELCOME 
 
David Bodaly, whose traditional name is Laxiya, a Snuneymuxw Elder and knowledge sharer 
welcomed Trust Council to Snuneymuxw territory as Elder Geraldine Manson had to send 
regrets. 
 
2. CALL TO ORDER / LAND ACKNOWLEDGEMENT 
 
At 1:17 p.m., Chair Luckham called the meeting to order. 
 
There were 21 trustees present.  Regrets:  Deb Morrison, Ken Hunter, Lee Middleton, Ben 
Mabberley, Grant Scott. 
 
2.1 APPROVAL OF AGENDA 
 
By ¾ consent of Trust Council, add to the agenda as item 19.6 Overview of Insurance 
Coverage  
 
By ¾ consent of Trust Council, add to the agenda as item 19.7 Regarding: enquire into 
Executive Committee look into an absentee council members’ policy 
 
By general consent, the agenda was approved as amended. 
 
3. GENERAL BUSINESS ARISING 
 
3.1 Consent Agenda Items 
 
By general consent, Islands Trust Council adopted the recommendations as presented in 
items 3.1.1 to 3.1.4. 
3.1.1 March 2023, Trust Council Quarterly draft meeting minutes 
That Islands Trust Council adopt the minutes as presented. 
3.1.2 March 28, 2023, Trust Council Special Electronic draft meeting minutes 
That Islands Trust Council adopt the minutes as presented. 
3.1.3 Trust Council Resolutions without Meeting (RWM) Report 
Receive for information. 
3.1.4 Trust Council Follow-up Action (FUAL) List 
Receive for information. 
 
3.2 Discussion / Decision Items 
 
3.2.1 Trustee Roundtable 
 
Each trustee gave a verbal update about their local trust area committee 
meetings, official community plan and land use bylaw updates and advocacy 
work. 
 
 

 
Island Trust Council Quarterly Meeting Minutes 
June 27-29, 2023 ADOPTED Page 3 of 13 
Common themes were heard on the following: 
 Housing crisis, illegal housing, tiny house solutions, and some local trust 
area’s not as affected 
 Safety tree cutting concerns  
 
The meeting recessed for a break at 2:38 p.m. and reconvened at 3:00 p.m. 
 
4. EXECUTIVE 
 
4.1 Consent Agenda Items – None 
 
4.2 Discussion / Decision Items 
 
4.2.1 Chief Administrative Officer's (CAO) Report 
 
CAO Hotsenpiller spoke to his report and gave updates on relationship building 
with First Nations regarding our referrals / planning process.  
 
4.2.2 Executive Committee Work Plan Updates – Briefing 
 
CAO Hotsenpiller spoke to the briefing. 
Discussion ensued Executive Committee’s work plan amendments and the work 
Executive Committee oversees regarding Trust Council’s direction. 
 
TC-2023-042 
It was Moved by Municipal Trustee Fast and Seconded by Trustee Yates, 
That Trust Council receive the Executive Committee work program report as 
presented. 
 
CARRIED 
 
4.2.3 Overview of Strategic and Corporate Planning Projects – Briefing 
 
CAO Hotsenpiller spoke to the briefing as presented and going forward with the 
strategic planning process. 
 
4.2.4 Accessibility Committee Membership Recommendation for Trust Council – 
Briefing 
 
Director of Legislative Services (DLS) Marlor spoke to the briefing as presented 
which included a request for decision (RFD) to establish an Accessibility 
Committee by amending Policy 2.3.1. 
 
 
 
 
 
 

 
Island Trust Council Quarterly Meeting Minutes 
June 27-29, 2023 ADOPTED Page 4 of 13 
TC-2023-043 
It was Moved by Vice-Chair Peterson and Seconded by Trustee Evans, 
That Trust Council amend Trust Council Policy 2.3.1 [Council Committee System 
and Terms of Reference] by adding a new Accessibility Committee, and terms of 
reference for the Accessibility Committee.  
CARRIED 
 
4.2.5 Financial Planning Committee (FPC) Membership – RFD 
 
DLS Marlor spoke to the request for decision (RFD) as presented.   
 
It was noted that the corporate planning process review is underway and should 
be completed before addressing FPC membership at this time. 
  
TC-2023-044 
It was Moved by Trustee Patrick and Seconded by Trustee Yates, 
That Trust Council continue with the existing policy of appointment to the 
Financial Planning Committee until the corporate planning process is concluded. 
 
CARRIED 
 
The meeting recessed for a break at 4:50 p.m. and reconvened at 5:00 p.m. 
 
5. GOVERNANCE COMMITTEE 
 
5.1 Governance Committee Chair's Report 
 
Governance Committee Chair, Judith Gedye, spoke to her report and introduced the 
committee’s work program “matrix” to Trust Council.   
 
Received for information. 
 
6. NOTICE OF ELECTION 
 
Director of Legislative Services (DLS) Marlor confirmed the by-election taking place on Thursday, 
June 29, 2023 at 10:15 a.m. for one open position on the Islands Trust Conservancy Board as 
presented and those interested will have the opportunity to present their biographies on 
Wednesday. 
 
Chair Luckham recognized the passing of Louise Decario on April 10, 2023, who served three 
terms as a Galiano Island local trustee from 2002-2005; 2008-2011; and 2011-2014.,  
 
By general consent, the meeting recessed for the day at 5:20 p.m. 
 
 
 
 
 
 

 
Island Trust Council Quarterly Meeting Minutes 
June 27-29, 2023 ADOPTED Page 5 of 13 
Wednesday, June 28, 2023 
 
Chair Luckham reconvened the meeting at 8:30 a.m.   
 
Trustees moved into 4 breakout rooms and followed the session outline as suggested in the agenda 
package on pages 113-116. 
 
7. STRATEGIC PLANNING SESSION 
 
7.1 SWOT and Strategic Planning Session Outline 
  
Trustees reconvened as a group at the Trust Council table where a trustee from each of 
the break out rooms reported on their findings. 
 
The findings of each group were compiled into a “combined strategies” document and 
emailed to trustees for information. 
 
The meeting recessed for lunch at 12:00 p.m., and reconvened at 1:30 p.m. 
 
Chair Luckham continued with that agenda at item 10. Delegations. 
 
10. DELEGATIONS  
 
10.1 Islands' Forest Stewards re: Governance and Forests 
 
Julia Nicholls addressed Trust Council and shared a PowerPoint titled, “Governance and 
Forests” asking Trust Council to reconsider its March 2023 decision to promptly inform 
the Province that it no longer wishes to proceed with its request that the Province 
enhance the Trust's jurisdiction over tree cutting bylaws to make its jurisdiction equal to 
that of municipalities under section 8 of the Community Charter. 
 
11. PUBLIC COMMENT 
 
Sybil Frey, Gabriola Island resident, asked Trust Council and local trust committees to 
encourage/establish a “community services zone” to make it easier for non-profits to support 
communities. 
 
Ian Peace, representing the Gulf Islands Alliance, spoke to the Healthier Canada Act, and the 
right to a healthy environment, that Islands Trust is positioned to achieve this.  
 
Maxine Leichter, Salt Spring Island, spoke to ground water recharge mapping needs on Salt 
Spring Island, to understand where to build affordable housing and not take away from existing 
property. 
 
Chair Luckham continued with the agenda at item 8. Administration Finance Services 
 
8. ADMINISTRATION FINANCE SERVICES 
 
8.1 Consent Agenda Items 

 
Island Trust Council Quarterly Meeting Minutes 
June 27-29, 2023 ADOPTED Page 6 of 13 
 
By general consent, Islands Trust Council adopted the recommendations as presented 
in items 8.1.1 and 8.1.2. 
8.1.1 Financial Planning Committee Work Program Report 
Approve the work program report as presented. 
8.1.2 Draft March 31, 2023 Financial Results - RFD 
Approve the report as presented. 
 
8.2 Discussion / Decision Items 
 
8.2.1 Administrative Services Director's Report 
 
DAS Mobbs spoke to the report as presented. 
 
9. ELECTION DECLARATION 
 
DLS Marlor introduced two candidates who expressed interest in the position open on the 
Islands Trust Conservancy Board 
 
Trustees Boland and Gauvreau each addressed Trust Council on their interest in running for the 
position in the elections which are being held tomorrow. 
 
Trustees were given the opportunity to ask questions of the potential candidates. 
 
12. TRUST AREA SERVICES 
 
12.1 Consent Agenda Items 
 
By general consent, Islands Trust Council adopted the recommendations as presented in 
items 12.1.1. and 12.1.2. 
12.1.1 Trust Programs Committee Work Program Report 
Approve the work program report as presented. 
12.1.2 Census Infographics - Briefing 
Receive for information. 
 
12.2 Discussion / Decision Items 
 
12.2.1 Trust Area Services Director's Report 
 
Director Frater spoke to the report as presented. 
 
Discussion followed on trustee input regarding sending out First Nations letters 
and requested that trustees need to see these letters before they are sent out. 
 
12.2.2 Islands Trust Conservancy Report 
 
Director Frater spoke to highlights in the report. 
 

 
Island Trust Council Quarterly Meeting Minutes 
June 27-29, 2023 ADOPTED Page 7 of 13 
Comments were heard on managing fire risk on the islands with regards to 
active management of conservancy lands. 
 
12.2.3 2022/23 Draft Annual Report – RFD 
 
Director Frater spoke to the request for decision (RFD) as presented. 
 
TC-2023-045 
It was Moved by Trustee Yates and Seconded by Trustee Allen, 
That the Islands Trust Council approves the 2022/23 Draft Annual Report for 
submission to the Minister of Municipal Affairs.  
 
CARRIED 
 
13. PLANNING SERVICES 
 
13.1 Consent Agenda Items 
 
By general consent, Islands Trust Council adopted the recommendation as presented in 
item 13.1.1. 
13.1.1 Regional Planning Committee Work Program Report 
Approve the work program report as presented. 
 
13.2 Discussion / Decision Items 
 
13.2.1 Planning Services Director's Report 
 
Director of Planning Services Cermak spoke to report and answered questions. 
 
The meeting recessed for a break at 3:05 p.m. and reconvened at 3:20 p.m. 
 
14. PRESENTATION 
 
14.1 Local Governments in Reconcili-Action - Session Outline 
 
Brent Mueller, Director, Ministry of Municipal Affairs and Lisa Bhopalsingh, City of 
Nanaimo gave PowerPoint presentations regarding relationship building and 
reconciliation followed by a question and answer session with trustees. 
 
By general consent, the meeting recessed for the day at 5:33 p.m. 
 
Thursday, June 29, 2023 
 
Chair Luckham reconvened the meeting at 8:30 a.m. acknowledging that Trust Council was being held on 
Snuneymuxw First Nation territory. 
 
The following 22 trustees were present when the meeting reconvened: Patrick, Gauvreau, Boland, Falck, 
Bernardo, Evans, Gedye, Maude, Peterson, Luckham, Elliott, Borthwick, Yates, Stamford, Graham, Fast 
and electronically Allen, Campbell, Dodds, Harris, Hunter and Lironi.  

 
Island Trust Council Quarterly Meeting Minutes 
June 27-29, 2023 ADOPTED Page 8 of 13 
 
15. CLOSED MEETING 
 
At 8:40 a.m., the meeting was closed to the public. 
 
TC-2023-046 
It was Moved by Vice-Chair Maude and Seconded by Vice-Chair Peterson, 
That Islands Trust Council close the meeting to the public subject to Sections 90 (1) 
(c)(g) and (i) of the Community Charter in order to consider matters related to employee 
relations, litigation affecting the Islands Trust, receipt of advice that is subject to solicitor-client 
privilege, and that staff attend the meeting. 
CARRIED 
 
At 9:44 a.m., the meeting was reopened to the public. 
 
16. RISE AND REPORT 
 
Chair Luckham reported the following from the closed meeting: 
 That the March Trust Council in-camera minutes were adopted as presented and 
 That speaking notes will be created as public facing documents regarding the right to 
housing with respect to the legal opinion 
 
The meeting recessed for a break at 9:55 a.m., and reconvened at 10:10 a.m. 
 
17. STRATEGIC PLANNING SESSION – continued 
 
17.1 Extension of the Strategic Plan and consideration of any new strategic planning 
projects – RFD 
 
CAO Hotsenpiller spoke to the request for decision. 
 
Discussion ensued on the strategic planning processes and consideration to move 
forward with the current plan for the 2024/25 budget year. 
 
It was Moved by Trustee Yates and Seconded by Trustee Fast, 
That Trust Council direct staff to amend the Strategic Plan to extend the Strategic Plan 
through 2024/25. 
 
Discussion ensued. 
 
It was Moved by Trustee Evans and Seconded by Trustee Peterson, 
That the above motion be amended to add the words “as an interim strategic plan” to 
the end of the sentence. 
CARRIED 
 
Discussion ensued on the motion as amended. 
 
 
 

 
Island Trust Council Quarterly Meeting Minutes 
June 27-29, 2023 ADOPTED Page 9 of 13 
It was Moved by Trustee Yates and Seconded by Trustee Fast, 
That Trust Council direct staff to amend the Strategic Plan to extend the Strategic Plan 
through 2024/25 as an interim strategic plan. 
 
It was Moved by Trustee Patrick and Seconded by Trustee Gauvreau, 
That the above motion be amended to add to the end of the sentence “with the 
following changes: 
1. Corporate Planning is adopted as a priority for Trust Council 
2. Prioritizing elements of the strategic projects that support land use decision 
making 
3. Update the strategic initiatives related to housing to focus on projects that will 
develop healthy, resilient island communities by employing two lenses:  
mitigating and adapting to the effects of climate change, and managing growth 
by cultivating equitable, inclusive and resilient communities and the natural 
environment 
CARRIED 
Discussion ensued. 
 
Chair Luckham called the question on the main motion as twice amended. 
 
TC-2023-047 
It was Moved by Trustee Yates and Seconded by Trustee Fast, 
That Trust Council direct staff to amend the Strategic Plan to extend the Strategic Plan 
through 2024/25 as an interim strategic plan with the following changes: 
1. Corporate Planning is adopted as a priority for Trust Council 
2. Prioritizing elements of the strategic projects that support land use decision 
making 
3. Update the strategic initiatives related to housing to focus on projects that will 
develop healthy, resilient island communities by employing two lenses:  
mitigating and adapting to the effects of climate change, and managing growth 
by cultivating equitable, inclusive and resilient communities and the natural 
environment 
Opposed, Trustee Harris 
CARRIED 
 
18. ELECTION 
 
18.1 Islands Trust Conservancy Board Member 
 
DLS Marlor called for nominations for the open position on the Islands Trust 
Conservancy Board.  
 
TC-2023-048 
It was Moved by Trustee Patrick and Seconded by Trustee Yates, 
That Trustee Gauvreau be nominated for the position on the Islands Trust Conservancy 
board. 
 
Trustee Gauvreau accepted the nomination. 
 

 
Island Trust Council Quarterly Meeting Minutes 
June 27-29, 2023 ADOPTED Page 10 of 13 
TC-2023-049 
It was Moved by Trustee Borthwick and Seconded by Trustee Falck, 
That Trustee Boland be nominated for the position on the Islands Trust Conservancy 
board. 
 
Trustee Boland accepted the nomination. 
 
TC-2023-050 
It was Moved by Trustee Graham and Seconded by Trustee Fast, 
That Trustee Stamford be nominated as the scrutineer for the election.   
Trustee Stamford agreed to stand. 
CARRIED 
 
DLS Marlor conducted the election handing out and collecting the paper ballots and 
emailing the electronic ballots to those online. 
 
Trust Council recessed for 10 minutes while scrutineer, Trustee Stamford, Director of Legislative Services 
Marlor, and Executive Coordinator Foster adjourned to a private room to count the votes. 
 
Returning from the vote count, DLS Marlor announced Trustee Lisa Gauvreau as the 
newly elected member to the Islands Trust Conservancy Board. 
 
19. NEW BUSINESS 
 
19.1 Trustee Gauvreau re: Islands Trust Referral process with Indigenous Communities – 
RFD 
 
Trustee Gauvreau spoke to the request for decision (RFD) as presented. 
 
TC-2023-051 
It was Moved by Trustee Gauvreau and Seconded by Trustee Borthwick, 
That Trust Council request staff to: a) evaluate the implications of a longer referral 
response window, and; b) consider how Trust Council and local trust committees (LTC's) 
might consult with First Nations to better understand what changes to the current 
referral process should be made to both improve communication and to further 
reconciliation, and report back to Trust Council. 
 
CARRIED 
 
19.2 Trustee Boland re:  Improved Information Access for Trustees – RFD 
 
Trustee Boland spoke to the request for decision (RFD) as presented. 
 
It was Moved by Trustee Boland and Seconded by Trustee Falck, 
That Trust Council direct staff to discuss, with Trustee Boland, requirements and options 
and report back on possibilities and effort required to improve Trustee access to key 
documents. 
 
 

 
Island Trust Council Quarterly Meeting Minutes 
June 27-29, 2023 ADOPTED Page 11 of 13 
It was Moved by Trustee Peterson and Seconded by Trustee Borthwick, 
That the above motion be amended to replace the words “Trustee Boland “with 
“interested trustees” 
CARRIED 
 
Trustee Boland noted a number of trustees raised their hands as interested in 
participating in this discussion. 
 
Chair Luckham called the question on the main motion as amended. 
 
TC-2023-052 
It was Moved by Trustee Boland and Seconded by Trustee Falck, 
That Trust Council direct staff to discuss, with interested trustees, requirements and 
options and report back on possibilities and effort required to improve Trustee access to 
key documents. 
CARRIED 
 
19.3 Trustee Boland re: Share view of Calendar of Trust Meetings with trustees – RFD 
 
Trustee Boland spoke to the request for decision (RFD) as presented. 
 
TC-2023-053 
It was Moved by Trustee Boland and Seconded by Trustee Borthwick, 
That staff consider options and report back on possibilities and effort required to 
provide Trustee view access to integrated calendar of Trust Meetings. 
 
CARRIED 
 
19.4 Trustee Boland re: request for September agenda item email dated June 6, 2023  
 
It was noted this item, requesting another provincial review and meeting with Minister 
Kang, is already positioned to be on September’s Trust Council agenda. 
 
19.5 Trustee Peterson re: Disposition of Delegations – Briefing 
 
Trustee Peterson spoke to the briefing requesting it come back to a future Trust Council 
agenda for discussion. 
 
19.6 Self-Insurance 
 
CAO Hotsenpiller discussed the options for Islands Trust insurance offered in the open 
market, joining the Municipal Insurance Association or self-insurance. 
 
TC-2023-054 
It was Moved by Trustee Bernardo and Seconded by Trustee Yates, 
That Trust Council request staff to research the possibility of self-insurance.  
CARRIED 
 
 

 
Island Trust Council Quarterly Meeting Minutes 
June 27-29, 2023 ADOPTED Page 12 of 13 
19.7 Absentee Trustees 
 
Trustee Yates will bring concerns about trustee non-attendance to a meeting of the 
Executive Committee 
 
20. DISPOSITION OF DELEGATIONS - None 
 
21. CORRESPONDENCE 
 
No actions were raised to the following correspondence received for information on the agenda: 
 
21.1 P. Johnson re: Xwe'etay Lasqueti Archaeology Project 
 
21.2 San Juan County Council to David Eby re:  Comments on the Draft Provincial 
Conditions for the Roberts Bank Terminal 2 Project letter dated June 7, 2023 
 
22. SUMMARY/UPDATES – received for information unless otherwise noted. 
 
22.1 First Nations Relations - None 
 
22.2 Freighter Anchorages / Oceans Protection Plan Update 
 
It was noted that no anchoring after 11 p.m., is a temporary new change that has been 
implemented by the Vancouver Fraser Port Authority regarding certain anchorages. 
 
22.3 Shellfish Aquaculture Management Advisory Committee (SF AMAC) - April 27, 2023 
 
22.4 Salt Spring Island Watershed Protection Alliance (SSIWPA) - None 
 
22.5 Southern Gulf Islands Forum - None 
 
22.6 Atl'ka7tsem/Howe Sound Community Forum - None 
 
22.7 Baynes Sound / Lambert Channel Ecosystems Forum 
 
22.7.1 Baynes Sound/Lambert Channel Ecosystem Forum May 26, 2023 
 
22.8 BC Ferries Advisory Committees 
 
22.8.1 BC Ferries - Ferry Advisory Committee (FAC) – Briefing 
 
22.8.2 Gabriola FAC (Route 19) meeting with BC Ferries March 11, 2023 
 
22.9 UBCM Housing Summit April 4-5, 2023 
 
22.10 Association of Vancouver Island Coastal Communities Conference (AVICC) April 14-16, 
2023 
 

 
Island Trust Council Quarterly Meeting Minutes 
June 27-29, 2023 ADOPTED Page 13 of 13 
22.11 Rural Islands Economic Partnership (RIEP) Forum April 25 - 27, 2023 
 
23. Proposed September Trust Council 3-day Program 
 
Received for information. 
 
24. NEXT MEETING 
 
The next Trust Council Quarterly meeting is scheduled to be held in-person, on the Penders, 
September 26-28, 2023. 
 
25. ADJOURNMENT 
 
By general consent, the meeting was adjourned at 12:12 p.m. 
 
 
_________________________ 
Peter Luckham, Chair 
 
Certified Correct 
 
_________________________ 
Lori Foster, Executive Coordinator/Recorder