Islands Trust Council regular meeting, June 29, 2023

[0:00:00] Voice 19: Here on the Senemo Territory, Gabriola Island, in the Coast Salish Territory broadly,

[0:00:10] Voice 19: every day I wake up and I think about the fact that I'm here.

[0:00:15] Voice 19: And being on Gabriola and being in this bay and looking north to the many nations

[0:00:21] Voice 19: whose fires you might have seen while sitting on the beach here,

[0:00:25] Voice 19: whose canoes you might have seen when they were coming to visit or trade,

[0:00:32] Voice 19: It's an amazing place, amazing rich history, and I encourage you to look into that.

[0:00:39] Voice 19: But at the same time, you can't not know the history of colonialism.

[0:00:45] Voice 19: And indeed, there's very sad times and times that we need to reconcile, to understand, and look forward to a bright future together.

[0:00:57] Voice 19: So thank you very much, everybody. Thank you for being here.

[0:01:02] Voice 19: I have regrets from Deb Morrison, Grant Scott, Ben Maberly, and Lee Middleton.

[0:01:08] Voice 19: I see that we have Michaela Laroni, Janine Dodge, Jamie Harris, Aaron Campbell, and Ken Hunter will be joining us electronically.

[0:01:20] Voice 19: So we'll have to pay a little bit more attention to the electronic end of things.

[0:01:25] Voice 19: We do need to go through the entire day together.

[0:01:28] Voice 19: weather. I certainly understand in emergency situations if someone needs to leave before the

[0:01:33] Voice 19: end of the day, that's the way it is. In the past, when people sort of dribble away, so to speak,

[0:01:40] Voice 19: it ends up putting those that are remaining in a bad place that if they have to leave and they've

[0:01:45] Voice 19: waited till the bitter end in order to not lose corn, they have to stay. So let's try to stick

[0:01:52] Voice 19: stick with the program as much as we can. We're going to go now into an in-camera session to start

[0:02:00] Voice 19: us off, and then we're going to go follow through the agenda. We've done very well,

[0:02:06] Voice 19: and we're going to follow through with the agenda, with the strategic planning following that,

[0:02:11] Voice 19: and I'll make a few more remarks as we get through the rest of the day. Of course,

[0:02:15] Voice 19: the elections are coming up for the Outsourced Conservancy. So if I could get a motion to go

[0:02:20] Voice 19: and camera i'd be very appreciated it's on the regular agenda it'll

[0:02:28] Voice 8: be we're having trouble

[0:02:36] Voice 19: finding that motion lori you pop that up on the screen for us good morning usually it's on the

[0:02:45] Voice 19: agenda cover

[0:02:46] Voice 8: thank you

[0:02:53] Voice 15: yeah okay that the meeting to close to the public subject to sections 91 cg

[0:03:01] Voice 15: G and I at the Community Charter in order to consider

[0:03:05] Voice 15: matters related to employee relations, litigation affecting

[0:03:09] Voice 15: the Islands Trust and receipt of advice that is subject to solicitor

[0:03:13] Voice 15: client privilege and that staff attend the meeting.

[0:03:16] Voice 15: Thank you very much.

[0:03:18] Voice 19: Do I have a mover? I also move.

[0:03:20] Voice 19: Dave Maude, seconded by Tim Peterson, I think I saw.

[0:03:23] Voice 19: Thank you

[0:03:25] Voice 8: very much. We are now

[0:04:01] Voice 8: which is a scheduled break.

[0:04:03] Voice 19: Right. CAO. So we're now back in public meeting.

[0:04:10] Voice 19: I want to welcome the public to the final day of Trust Council's meeting.

[0:04:13] Voice 19: And as always, grateful to be living and working in Coast Salish Territory and here particularly today in Snonemo Territory.

[0:04:22] Voice 19: We are at the strategic planning session continuation from yesterday morning where we had, I think, was a fantastic working session in breakout groups.

[0:04:38] Voice 19: And thank you, CAO, for facilitating that that way and the staff that helped.

[0:04:44] Voice 19: We had 45 minutes, half an hour to 45 minutes planned for this strategic planning session continuation at this point.

[0:04:52] Voice 19: I think it might be best for us to have our regular break at this point

[0:04:56] Voice 19: and then pick that up after the break and continue for half an hour, 45 minutes.

[0:05:00] Voice 19: What would you like to do, CAO?

[0:05:02] Voice 19: Well, didn't you just have a break, Mr. Chair?

[0:05:04] Voice 19: We had two minutes, yeah.

[0:05:06] Voice 19: Oh, okay.

[0:05:07] Voice 19: But, yeah, so I'll ask council, shall we just push on?

[0:05:11] Voice 19: No.

[0:05:13] Trustee Evans: We need to do rise.

[0:05:14] Trustee Evans: Do we not need to do rise and report from the closed meeting?

[0:05:18] Voice 19: so rise and report from the closed meeting the only item that i yeah thank you very much

[0:05:25] Voice 19: that it gets complicated when there are motions that come from uh the in-camera section that are

[0:05:31] Voice 19: not new business items and and so indeed uh we're rising and reporting um out from that meeting that

[0:05:38] Voice 19: we adopted the minutes of the previous in-camera meeting and i believe there's a motion uh from

[0:05:44] Voice 19: trustee yeah so I think there's a motion on the house on the housing issue that

[0:05:58] Voice 19: council would like to make who is it that it wants to make that motion are we

[0:06:02] Voice 19: prepared for that well it's not a new business item the agenda is already

[0:06:08] Voice 19: struck right that's how it all works and so coming out of that meeting there's a

[0:06:14] Voice 19: a desire to have a motion.

[0:06:17] Voice 18: CEO?

[0:06:18] Voice 18: Well, I think, Mr. Chair, you could rise to report

[0:06:20] Voice 18: that you're going to be preparing some notes

[0:06:22] Voice 18: associated with the

[0:06:25] Voice 18: housing matter

[0:06:26] Voice 18: and that it's being relegated to staff

[0:06:28] Voice 18: to develop those speaking notes.

[0:06:30] Voice 19: That's what you'd report out.

[0:06:32] Voice 19: That's very helpful. So then, indeed,

[0:06:34] Voice 19: thank you.

[0:06:36] Voice 19: Also, rising or reporting from the in-camera session

[0:06:38] Voice 19: is that we will be

[0:06:41] Voice 19: creating some

[0:06:42] Voice 19: some public speaking notes and information for public consumption on the legal matter

[0:06:47] Voice 19: that was discussed.

[0:06:53] Voice 19: It's on the recording.

[0:06:56] Voice 19: So we will be staffed for being will be creating some speaking notes and public facing documents

[0:07:07] Voice 19: risk with respect to the legal opinion received.

[0:07:10] Voice 19: Is that right?

[0:07:11] Voice 19: right

[0:07:12] Voice 8: okay

[0:07:13] Voice 19: so council do you want to break 15 minutes

[0:07:20] Voice 8: i'm

[0:07:22] Voice 19: seeing enough knobs around the room

[0:07:23] Voice 19: that yes we're going to have a 15 minute coffee break and so then we're going to come back and

[0:07:28] Voice 19: kick off with the strategic planning session we have half an hour uh allocated to that it might

[0:07:34] Voice 19: be as much as 45 minutes but it's a short window so i'm going to look for the ceo to lead us in

[0:07:39] Voice 19: in that direction.

[0:07:40] Voice 19: And then indeed we've got elections, new business,

[0:07:43] Voice 19: number of items and updates.

[0:07:45] Voice 19: And we are scheduled to adjourn at 12.

[0:07:49] Voice 19: And I would like to try and meet that if we can.

[0:07:52] Voice 19: So we're really gonna wanna be succinct.

[0:07:54] Voice 19: So let's break for 15 minutes.

[0:07:58] Voice 19: So let's come back at 10 minutes after 10.

[0:08:02] Voice 19: And we have a forum and we will be continuously monitoring

[0:08:07] Voice 19: monitoring our numbers throughout the rest of the morning.

[0:08:12] Voice 19: With no further ado, CAO Hotson-Pillard, strategy planning.

[0:08:16] Voice 18: Thanks, Sir Luckham.

[0:08:17] Voice 18: So over the course of the last three days, you've noticed a theme,

[0:08:22] Voice 18: and that theme's been represented in a few pieces of work

[0:08:25] Voice 18: and discussions that you've had.

[0:08:27] Voice 18: The first was my report initially that tried to summarize the work

[0:08:31] Voice 18: on the corporate planning process that's underway

[0:08:34] Voice 18: and to contextualize that and to say that there's an interim

[0:08:38] Voice 18: period before that's not only the framework of the new thing but also the discussion of what work

[0:08:45] Voice 18: gets realized by that corporate planning process that is a goal the islands trust has set out for

[0:08:52] Voice 18: itself and it's developed a governance body and they're working on that um you also have the

[0:08:58] Voice 18: executive committee work plan which is is reference is this you also had a swat session which is an

[0:09:06] Voice 18: investment in your long-term thinking around where are we going, what's important to us,

[0:09:11] Voice 18: and now here we are at this moment on page 207. I don't know an easy way to have the conversation

[0:09:18] Voice 18: we're having here. It could be really easy, or we could probably extend this session for a couple

[0:09:23] Voice 18: of days and work through the next six or seven pages. The intention is this. It's that we have

[0:09:31] Voice 18: current affairs underway. We want to reflect that they are reflecting your interests and we're

[0:09:38] Voice 18: beginning on a practical level the budget cycle for the Islands Trust and we know that a substantial

[0:09:45] Voice 18: portion of that budget cycle will be regular business staffing lights on current affairs

[0:09:53] Voice 18: but also there's elements associated with particular initiatives and those are encapsulated

[0:09:58] Voice 18: in your strategic plan so how do we move forward so that we can start to do some of those things

[0:10:03] Voice 18: and the financial planning committee early in the fall um or in between now and then when they meet

[0:10:10] Voice 18: starts to have business cases developed and presented to them that either come up with

[0:10:16] Voice 18: identify new ideas or bring particular focus to then to what the work that's being done on a

[0:10:23] Voice 18: current initiative as such in front of you is a report and that reports you've got a lot you've

[0:10:30] Voice 18: got a number of different issues i offer you this one and that is if you believe um and i've

[0:10:36] Voice 18: summarized on page 208 and 209 some of the key major projects of the islands trust that exists

[0:10:46] Voice 18: within the strategic plan you could say let's continue the street japan you don't even really

[0:10:51] Voice 18: have to do it you could be silent there and we we continue to do that work or you could endorse that

[0:10:56] Voice 18: that idea as is suggested and then either add or subtract from the strategic plan anything you want

[0:11:05] Voice 18: or if you have new initiatives that you feel are important to get on the table now before we adopt

[0:11:11] Voice 18: a corporate planning process to work on this coming year you would identify those that's

[0:11:18] Voice 18: really where we're at i've updated the strategic plan and it's um and given you some some insights

[0:11:25] Voice 18: to where those projects are and that's on page 211 and forward and um i hope that you consider um

[0:11:35] Voice 18: looking at this proposal as one avenue to maintain business at the allen's trust and appreciate that

[0:11:43] Voice 18: it's not going to be a clean cut and a clean start we're going to be doing some overlap

[0:11:47] Voice 18: lap. As we establish a new corporate process or whatever that ends up being, how are we taking

[0:11:55] Voice 18: this work and folding it in? And really, that's where we are. So I'd respond to any of your

[0:12:00] Voice 18: questions right now, whether you think this is the appropriate approach. But I anticipate one

[0:12:06] Voice 18: question, and that is, what's going to happen tomorrow if we pass these things? And it would be

[0:12:13] Voice 18: that each of the council committees would receive business cases associated with the appropriate

[0:12:19] Voice 18: work that's in the strategic plan that needs to be finished. Those council committees, and some

[0:12:23] Voice 18: of them have already started doing this, would request business cases. They would approve those,

[0:12:28] Voice 18: let's take housing or water or anything else. So this isn't you saying we go forward with all of

[0:12:34] Voice 18: these things. There's still oversight associated with each committee will sit and go, this is

[0:12:39] Voice 18: reasonable for this year this isn't we want to go at this level or not we need more information on

[0:12:45] Voice 18: this topic or or whatever the case may be each of each of those institutions will do that and

[0:12:52] Voice 18: they'll begin the funnel process through fpc so that we're arriving in december with um

[0:13:00] Voice 18: some certainty on what we're going to this is work that's going to be started

[0:13:03] Voice 18: next march and that's the process that we're undertaking you can amend it

[0:13:10] Voice 18: as we go forward but if i was you i wouldn't amend it significantly in december unless i was really

[0:13:15] Voice 18: confident about the business case or you would amend something without a business case such that

[0:13:21] Voice 18: we would fund 2024-25 got it just got the thumbs up how was that for a little introduction that's

[0:13:33] Voice 19: good so thank you sierra um that's good and so we have an rfd here in fact which essentially

[0:13:42] Voice 19: essentially summarizes the points that you've made, extend the strategic plan, add or remove

[0:13:48] Voice 19: items as you see fit. So what I want to know for sure is that does Trust Council understand the

[0:13:54] Voice 19: process that the CEO has presented to us and suggestions about how we would move forward?

[0:14:02] Voice 19: And then what would you like to do? So on the process of moving forward, do we understand?

[0:14:20] Voice 6: Thank you so much.

[0:14:22] Voice 6: What I'm not certain of is on page 208, the new or updated projects, the two that are listed there seem important to me.

[0:14:36] Voice 6: So, if we make a motion to extend the strategic plan, can we also include those new or updated projects?

[0:14:55] Voice 19: So, CAO, can you clarify that process? Thank you. Over to you.

[0:15:01] Voice 18: Microphone off.

[0:15:02] Voice 18: Yes. I didn't want to be so presumptive to come up with a bunch of ideas for you, but because I'm in the unique position of hearing from different bodies that aren't necessarily speaking to each other, I offer you what's on page 208.

[0:15:17] Voice 18: There's a couple initiatives that may need some more work or some refinement that particularly expresses this trust council's interest.

[0:15:27] Voice 18: So, yes, you would pass motion one.

[0:15:30] Voice 18: And then the second motion would be something like and to include anything you want to say with respect to the housing matter or anything else.

[0:15:43] Voice 18: Or the second item.

[0:15:45] Voice 18: You might not think those are of value, or you might have another initiative that you're particularly interested in, but you would just amend that, and then I would go and reflect on what resources we have to bring to that table, and I'd start bringing that back to FPC and the various committees.

[0:16:02] Voice 19: Okay, thank you. So, Trustee Evans and then Trustee Marie Brolin.

[0:16:06] Voice 19: Thank

[0:16:07] Trustee Evans: you. I'd like to add to the new projects for Trust Council consideration, the corporate plan process project that's going to require a fair amount of staff time and resources in order to complete it.

[0:16:21] Trustee Evans: And I think that that should be a priority for this term. So I'd like to have that added.

[0:16:28] Voice 19: Okay. So maybe what we'll get is some suggestions or recommendations from trustees, and then somebody ultimately needs to make a motion that would include those.

[0:16:36] Voice 19: It may be better to do them one at a time because there may be debate on the merits of one or the other.

[0:16:42] Voice 19: And so I'm just going to leave that guidance with you.

[0:16:47] Voice 19: And I'm going to go to the raid. Do you want to make a motion at this time?

[0:16:52] Trustee Evans: OK, go ahead.

[0:16:54] Trustee Evans: Sorry, I meant to also say we should also look at the amount of work that is suggested in here,

[0:17:00] Trustee Evans: because I know staff have been highly overloaded.

[0:17:02] Trustee Evans: perhaps we can actually trim some of this down so that we can focus our efforts as well,

[0:17:08] Trustee Evans: rather than just moving everything forward.

[0:17:10] Trustee Evans: Perhaps we can take a look at priorities.

[0:17:13] Voice 19: Sure.

[0:17:13] Voice 19: Given the time limitations we have, CEO, what would your recommendations be there?

[0:17:20] Voice 18: If there's something obvious that you have unanimity on or you can get to a vote on, sure.

[0:17:26] Voice 18: But I think you can rely on your council committees also to be the fine scalpel around

[0:17:32] Voice 18: around, if there's ten projects in here and four of them have a heartbeat and a

[0:17:37] Voice 18: couple are in the middle, that they can do that work for you.

[0:17:40] Voice 18: Right. Awesome.

[0:17:41] Voice 18: Good. OK, great.

[0:17:46] Voice 19: Maria Polin and Laura Patrick.

[0:17:49] Voice 5: Yeah, I just want to second what Christina said.

[0:17:53] Voice 5: The implementation of the corporate planning

[0:17:57] Voice 5: process is highly important.

[0:18:00] Voice 5: Everything else should really, you know, follow from that.

[0:18:04] Voice 5: But just to be clear, this is, if we approve this,

[0:18:10] Voice 5: it is so that preparations for the budget submissions

[0:18:17] Voice 5: will include these items, and then in September

[0:18:23] Voice 5: and through the normal budget process, the thing will be filtered or changed.

[0:18:28] Voice 5: Am I correct in saying that?

[0:18:30] Voice 18: And I

[0:18:31] Voice 5: have a second thing as well, yeah.

[0:18:34] Voice 18: Yes, you're exactly right.

[0:18:36] Voice 18: And I put my mind to if there is nothing from Trust Council,

[0:18:41] Voice 18: then what happens?

[0:18:43] Voice 18: When we have on, like the policy statement,

[0:18:46] Voice 18: we've spent X amount of money over a number of years,

[0:18:48] Voice 18: there is still work that's planned.

[0:18:51] Voice 18: Would staff, without some assent from Trust Council,

[0:18:55] Voice 18: continue bringing work back to you?

[0:18:58] Voice 18: This is a means of continuing that piece.

[0:19:02] Voice 18: So, yes.

[0:19:06] Voice 5: My follow-up to that is reflecting what you said,

[0:19:10] Voice 5: which is I think my experience is that, you know,

[0:19:14] Voice 5: at regional planning, staff proposed what they would begin

[0:19:20] Voice 5: to make a budget request for.

[0:19:24] Voice 5: Excuse the grammar, but anyway.

[0:19:25] Voice 5: um and so so indeed the the committees are dealing with moving those things along because those items

[0:19:34] Voice 5: were assigned to the different committees so i don't know if we really need this to be honest

[0:19:42] Voice 5: to be as specific as it is you know should we just say that the committees will continue to

[0:19:49] Voice 5: to deal with the activities they were assigned or took on

[0:19:54] Voice 5: and manage them through that process

[0:19:56] Voice 5: until in September the strategies change or get reaffirmed,

[0:20:02] Voice 5: other than the corporate planning, which is brand new.

[0:20:07] Voice 19: Thanks.

[0:20:09] Voice 19: So, CAO, from your high-level view,

[0:20:12] Voice 19: is that your perception of the process?

[0:20:16] Voice 18: I think we might end up in the same place that way.

[0:20:19] Voice 18: way if you're asking for my administrative preference yes it's not it's the wild west and

[0:20:25] Voice 18: all the committees would independently sort of slowly it would be generally trust council going

[0:20:31] Voice 18: endorsing yes a direction and then the committee's fulfilling those obligations that makes my life

[0:20:37] Voice 18: easier

[0:20:37] Voice 19: out of the work that we would do today yeah the motion that would come forward thank

[0:20:42] Voice 19: you very much sir so i'm going to continue with my speakers list i've got laura patrick

[0:20:47] Voice 19: and Joe Bernardo, Trustee Elliott, and Trustee Yates,

[0:20:51] Voice 19: and I saw one other hand come up here.

[0:20:54] Voice 19: Okay, Laura Patrick, over to you.

[0:20:56] Voice 19: And looking online, I see Trustee Harris.

[0:21:01] Voice 19: I

[0:21:02] Voice 3: appreciate the complexity of what we're trying to do

[0:21:04] Voice 3: and to keep things moving, and I know you asked,

[0:21:08] Voice 3: do we understand the process and what's being done here?

[0:21:10] Voice 3: Each of these things are large bodies of work

[0:21:13] Voice 3: that are identified here.

[0:21:14] Voice 3: and my concern is we've got our land use planning continues and a lot of these things

[0:21:25] Voice 3: influence our decisions that were being made every day and perhaps some form of filter or

[0:21:33] Voice 3: indication from this body that you know prioritizing the the bits and pieces within

[0:21:39] Voice 3: in these larger bodies of work that are that are needed imminently uh for example i look i look at

[0:21:47] Voice 3: the the reconciliation piece here this is all huge and you know we had the the conversation we had

[0:21:53] Voice 3: yesterday but what's missing from these list of bullets is we're making decisions today and what

[0:21:59] Voice 3: the the city of nanaimo says well they're they're coming to that point where expectations may be

[0:22:05] Voice 3: not meeting with what we're doing. We're there, at least on Salt Spring. We're at that point

[0:22:09] Voice 3: today. And so we need something that helps us. Negotiating protocol agreements with 13 nations

[0:22:19] Voice 3: is not going to happen even this term. It will get there, but I'd be surprised it'll happen this

[0:22:25] Voice 3: term. But we need some guidance now as to the threshold of decision-making and support of the

[0:22:33] Voice 3: decision-making so i think if there was some form of filter for these bigger projects that

[0:22:39] Voice 3: prioritize things that relate directly to our our land use planning um

[0:22:48] Voice 3: responsibilities uh and facilitate that that that would be a good clear direction to give

[0:22:55] Voice 3: um housing i'm concerned like the current uh strategic plan really focused on affordable

[0:23:02] Voice 3: affordable housing. That's where we ended up. I'll remind you that Trustee Colburn and I did

[0:23:06] Voice 3: try to broaden that and talk about housing in a broader perspective, that housing is what is

[0:23:11] Voice 3: built in our islands and that the housing is what causes environmental impacts and other things.

[0:23:18] Voice 3: And I'm concerned that we're loading on more only in reference to affordable housing,

[0:23:26] Voice 3: like land suitability. Where is it suitable for affordable housing while we continue to build

[0:23:31] Voice 3: un-affordable housing in unsuitable locations um you know so i want to make sure that we are

[0:23:36] Voice 3: looking when we're creating these tools we're not just loading that onto oh that's an affordable

[0:23:41] Voice 3: housing or middle housing addition we need to be looking truly at it in terms of where is it

[0:23:48] Voice 3: appropriate for any housing to be built not just affordable housing so i just want to catch that

[0:23:54] Voice 3: nuance because that's that's very important to me um but i i would suggest some form of a filter

[0:24:00] Voice 3: filter on these bigger ones related to our

[0:24:04] Voice 8: land use core um

[0:24:08] Voice 19: thank you trustee Patrick so um I'm

[0:24:14] Voice 19: not sure how we would provide a filter on uh direction out of today's conversation CEO

[0:24:20] Voice 18: Hotson filler well you could pass a motion just like that oh as general as that to say as these

[0:24:26] Voice 18: various projects and you all agree on it of course but uh as these various projects considered or

[0:24:31] Voice 18: developed that particular emphasis be placed on their land use um practical land use planning

[0:24:37] Voice 18: applicability and if there is if i looked at the first nations reconciliation work there's some

[0:24:43] Voice 18: work that's um ongoing um but that would help it wouldn't prioritize across the board everything

[0:24:52] Voice 18: because everything that every question doesn't get an answer or that answer doesn't have the

[0:24:57] Voice 18: same question i think you know what i mean um but we could use that as a a

[0:25:03] Voice 7: gradient to direct

[0:25:05] Voice 7: immediate resources to okay

[0:25:09] Voice 19: thank you um joe bernardo thank

[0:25:13] Voice 21: you um you asked the question

[0:25:15] Voice 21: about whether you understand we all understood this process i don't really understand it um

[0:25:21] Voice 21: as you know and i won't surprise you that i've got process points of my own to make here

[0:25:25] Voice 21: but i really don't understand the process here we've been allocated something like 45 minutes

[0:25:30] Voice 21: that's basically to decide on an interim strategic plan.

[0:25:33] Voice 21: And what we've been offered is, well, you could carry on the old plan

[0:25:38] Voice 21: or you could add a few other things.

[0:25:39] Voice 21: But other than that, you're kind of on your own.

[0:25:43] Voice 21: I have no understanding of what this request decision,

[0:25:47] Voice 21: what the implications are about the events going forward.

[0:25:51] Voice 21: If everything works out properly with the corporate planning initiative,

[0:25:54] Voice 21: this is going to be a transitional period.

[0:25:56] Voice 21: In a transitional period, it makes sense not to go through the traditional strategic planning

[0:26:03] Voice 21: process and try to do everything brand new, and then it's going to die out.

[0:26:08] Voice 21: So the idea of carrying on with something from the past on an interim basis, that makes

[0:26:14] Voice 21: sense.

[0:26:16] Voice 21: But this seems a little on the blunt side, I mean, I'm surprised that something this

[0:26:25] Voice 21: important has been limited first of all to 45 minutes of discussion and we already know uh

[0:26:31] Voice 21: that we have a big problem with our strategic plan already which is it's enabled this over

[0:26:38] Voice 21: subscription it that's how we get to having all these projects that we rally around and budget for

[0:26:47] Voice 21: but have no hope of getting done and i would have thought that we would try to on on because

[0:26:53] Voice 21: Because it's a transitional period, we would try to address that problem

[0:26:58] Voice 21: by tailoring the existing strategic plan, doing some sort of editing

[0:27:03] Voice 21: so it's tailored down to account for the reality that there's only so many resources

[0:27:11] Voice 21: that are available to get the work done, so that we could get to a point

[0:27:14] Voice 21: where on an interim basis, the commitments we've made correlate in some rational way

[0:27:22] Voice 21: to the actual resources that we have and i you know i would have appreciated seeing some advice

[0:27:27] Voice 21: from staff along those lines about how to adjust it just adjusting sorry the existing strategic

[0:27:32] Voice 21: plan so it can serve as that kind of practical interim guidance and where i'm coming from from

[0:27:38] Voice 21: this is basically we need to peel stuff out so we don't end up in the same position as we did this

[0:27:44] Voice 21: year with respect to the budget we go through the exercise of approving funding for these projects

[0:27:53] Voice 21: that have

[0:27:53] Voice 21: been authorized uh and strategic goals have been authorized by trust council

[0:28:01] Voice 21: but they have no hope of getting done so we end up with these five hundred thousand dollar plus

[0:28:06] Voice 21: surpluses there's a working effect here our our budgets are not transparent they're opaque

[0:28:11] Voice 21: take. We

[0:28:13] Voice 21: claim in our budgets to be saying, we need this money to do all this other work. But

[0:28:21] Voice 21: a good third of that work, there is no realistic hope of it getting done. We know ahead of time

[0:28:27] Voice 21: it's not going to get done. We're oversubscribing staff resources, and we're putting money beside

[0:28:33] Voice 21: that. That's how we end up with these surpluses. So I would have appreciated an opportunity for

[0:28:41] Voice 21: Trust Council get its head together to discuss about, look, you know, on an interim basis,

[0:28:46] Voice 21: until we get down to a really disciplined corporate planning process, what can we trim

[0:28:50] Voice 21: out of the strategic plan so that we can get to the point where whatever business plans that do

[0:28:54] Voice 21: come to FPC, we end up at the end of the day with a kind of a net balance between work that's

[0:29:01] Voice 21: approved and the resources that are available. Now, the point that's made by some other trustees

[0:29:06] Voice 21: here that one of the amendments that ought to be in there ought to be the corporate planning

[0:29:11] Voice 21: initiative and that makes from it i mean if there's anything that we're doing that's strategic

[0:29:15] Voice 21: it's that and it's frankly incoherent if it's not in if we don't amend the strategic plan to include

[0:29:22] Voice 21: it uh if only for the fact that governance committee and the trustees just need to have

[0:29:29] Voice 21: on the record that we're committed to this that we're going to do it but anyhow i really would

[0:29:34] Voice 21: like to see us somehow not not just blow past all these distinctions but work through them so that we

[0:29:40] Voice 21: at least have an opportunity for trust council

[0:29:43] Voice 8: to do this editing i'm talking about

[0:29:50] Voice 8: thank you trustee bernardo um

[0:29:51] Voice 19: indeed the corporate plan has

[0:29:54] Voice 19: been raised uh trustee evans thank you that's important to be added on that list of

[0:30:00] Voice 19: additions, new projects, I guess we'll call it.

[0:30:02] Voice 19: And certainly the simplest worldview, in my opinion,

[0:30:06] Voice 19: would be extending the strategic plan through 2024-25.

[0:30:10] Voice 19: But I do want to hear the CEO's reflection on our ability

[0:30:15] Voice 19: to accomplish those things that we have in place.

[0:30:18] Voice 19: I have to assume that we certainly aspire to complete those items

[0:30:24] Voice 19: that are on our current.

[0:30:29] Voice 19: Yeah.

[0:30:31] Voice 19: Okay.

[0:30:31] Voice 19: Okay. Let's continue with the speakers. I want to continue with the speakers.

[0:30:38] Voice 21: Could either you or CEO address the point that I made, which is about that, you know, just if only for the budget process, a need to edit the current strategic plan.

[0:30:50] Voice 21: Just carrying forward with what we have now is opening the door for us to have a whole bunch of business plans that are going to come forward.

[0:30:58] Voice 21: that's going to put the FPC in a position

[0:31:01] Voice 21: of possibly having to approve various budget items

[0:31:06] Voice 21: that we know aren't going to be real.

[0:31:08] Voice 21: It's going to be another warped budget.

[0:31:13] Voice 18: Well, I don't subscribe to that perspective,

[0:31:16] Voice 18: so it's going to be hard for me to address it.

[0:31:18] Voice 18: That's how you're...

[0:31:19] Voice 18: Tell me why.

[0:31:22] Voice 18: Because I think that I've identified six projects here

[0:31:26] Voice 18: that are priority projects that are well underway

[0:31:29] Voice 18: that most of you are familiar with.

[0:31:31] Voice 18: They're not mysteries.

[0:31:33] Voice 18: We know where we are in the policy statement.

[0:31:35] Voice 18: We've identified where we have to be in reconciliation.

[0:31:38] Voice 18: That's listed here, and that's ongoing work.

[0:31:40] Voice 18: Housing and how it exists in the strategic plan, I think, needs an update.

[0:31:45] Voice 18: And we've got an agency that's in charge of that.

[0:31:48] Voice 18: The governance review is underway, and the corporate plan's inside that,

[0:31:52] Voice 18: and we have a body of work that's underway, and that's cost neutral, essentially.

[0:31:58] Voice 18: Freshwater mapping has been a well-established piece,

[0:32:00] Voice 18: and those just would be budgeted items that come forward.

[0:32:04] Voice 18: A substantial amount of this work has been done.

[0:32:07] Voice 18: And that's what's represented in the report here.

[0:32:10] Voice 18: It's not you're starting a new strategic plan.

[0:32:14] Voice 18: There are pieces, I'm not going to say 100,

[0:32:16] Voice 18: I'll never be able to stand here and say 100% of all pieces will get done.

[0:32:21] Voice 18: Two-thirds of Claire's shop has been off for half a year.

[0:32:24] Voice 18: So things will happen.

[0:32:25] Voice 18: happen, but I'm not advising that you just go ahead and spend willy-nilly. I'm trying to

[0:32:32] Voice 18: communicate that these are ongoing projects, have confidence that your council committees are going

[0:32:37] Voice 18: to winnow those things down and make reasonable submissions to financial planning committee,

[0:32:44] Voice 18: and it will be less mysterious because you'll be through this process already.

[0:32:49] Voice 18: So I think generally the activities here, like I look at the policy statement,

[0:32:53] Voice 18: And it's going to be what you, you know, if you decide we're restarting that, well, that's a whole order of magnitude difference.

[0:33:03] Voice 18: But as expressed right now, we're at a certain part in the process.

[0:33:06] Voice 18: We have a certain amount of public engagement funding that's been identified that's available.

[0:33:12] Voice 18: We know how much timing we need.

[0:33:15] Voice 18: We would bring business cases for you associated with the completion of that.

[0:33:18] Voice 18: And it would be for Trust Programs Committee to take on the responsibility of making a good recommendation going forward, if I may.

[0:33:28] Voice 19: Thank you. I have a very long speaker's list, and I need to do justice to that in a limited amount of time.

[0:33:37] Voice 19: And I apologize that we're not in a situation to have more time to debate the merits of individual items, but I think there is a path forward.

[0:33:46] Voice 19: But let's continue the discussion, and ultimately, I need some direction by motions for staff

[0:33:54] Voice 19: to be able to move in the best way that we possibly can, given what we have before us.

[0:34:00] Voice 19: So my next speaker is Trustee Elliott and then Trustee Yates.

[0:34:06] Voice 19: Oh, sorry, wrong list.

[0:34:10] Voice 19: No, that's correct.

[0:34:11] Voice 19: Trustee Elliott, Trustee Yates, go ahead.

[0:34:14] Voice 19: And then there's more.

[0:34:15] Voice 19: trustee Patrick Harris and on

[0:34:18] Voice 19: so

[0:34:19] Trustee Elliott: no

[0:34:22] Voice 19: you've spoken once already and I have to

[0:34:29] Voice 19: actually provide people the opportunity you're on the list here and in fact I've

[0:34:33] Voice 19: got you following trustee Harris here so you're two down from the list I have to

[0:34:39] Voice 19: give everybody equal opportunity to speak grant I think that's it no I got

[0:34:43] Voice 19: it um okay trust me elliot so i've got you suelen fast this

[0:34:54] Trustee Elliott: exact thought was um one that i had in

[0:34:58] Trustee Elliott: november i was here witnessing council the previous term uh watching them go through the strategic

[0:35:06] Trustee Elliott: planning process and they identified all the big areas and i don't want to speak for that trust

[0:35:11] Trustee Elliott: council half of you are here the big areas that they wanted to tackle and i watched because i

[0:35:16] Trustee Elliott: have watched the previous four years of trust council and been intimately involved with

[0:35:21] Trustee Elliott: housing on gabriola as we they tackled um you know the policy statement and um and housing and

[0:35:30] Trustee Elliott: climate change was basically unplanned and sort of left at the at the end it's it's still an

[0:35:36] Trustee Elliott: important bucket um but my thought was at the very beginning was wow that was a really ambitious

[0:35:42] Trustee Elliott: strategic plan everybody admitted it when i asked current trust or sitting trustees what are your

[0:35:49] Trustee Elliott: impressions of last trust council what do i need to know coming in they said we had a really

[0:35:53] Trustee Elliott: ambitious strategic plan there's a lot in there and i was like so in november i was like why don't

[0:35:59] Trustee Elliott: we continue on with that plan and use it as an opportunity for incoming trustees to learn about

[0:36:05] Trustee Elliott: about the work. We're all in this together. The previous group of trustees are just as invested

[0:36:13] Trustee Elliott: in this work as we are all here today. They foresaw that these were going to be the four or

[0:36:20] Trustee Elliott: five important areas that we need to cover, including governance. This is not mysterious

[0:36:25] Trustee Elliott: work. Anyone who's been following Trust Council would see that it's been progressing at different

[0:36:31] Trustee Elliott: rates halted by COVID. That was a big factor. And so continuing on to me seems like just a very

[0:36:39] Trustee Elliott: efficient, the decisions have already been made. And my second point and last one is that trimming

[0:36:46] Trustee Elliott: or editing is as much a decision as adding. And we don't have time for that today. There isn't time.

[0:36:55] Trustee Elliott: This was a compromise. We don't have time for a large strategic planning process that involves everybody's ideas. We get them all on the table. We vet them through. That's coming next year.

[0:37:07] Trustee Elliott: It was thought that as we respect the process of this corporate plan and how it's going to shape us going forward, we still need to continue on some work. We still need to have direction, and that's going to be at the discretion of committees.

[0:37:19] Trustee Elliott: So, I'm confident in this approach. I would just suggest that we take this as a learning opportunity for what the work is, and half of it's already been done. I don't think we're going to be spending our over-under. It's quite a simple approach, and I endorse it.

[0:37:36] Voice 19: Okay, thank you. Susan Yates, Laura Patrick, Jamie Harris, and then I'm coming to…

[0:37:41] Voice 6: thank you chair luckham i would like to echo exactly what trustee elliott just said i too

[0:37:47] Voice 6: followed the last council very closely and i would like to extend my sincere appreciation

[0:37:53] Voice 6: of this beautiful summary in four pages that tells us the direction we have gone the direction we

[0:38:01] Voice 6: need to go and good possibilities for the direction forward i see value in making two

[0:38:07] Voice 6: separate motions. So I would like to move that Trust Council direct staff to amend the

[0:38:13] Voice 6: strategic plan to extend the strategic plan through 2024-25 for the first motion.

[0:38:26] Voice 19: I'm not sure about the point of order. The speaker's list is in a order in which it is.

[0:38:34] Voice 19: is I notice you and Susan H. has made a motion.

[0:38:40] Voice 19: And it's the motion that's in the package

[0:38:43] Voice 19: and it's been seconded now by Sue Ellen Fast.

[0:38:47] Voice 19: We can debate the merits of the motion.

[0:38:49] Voice 19: Does anybody disagree with the ruling of the chair?

[0:38:53] Voice 19: Then let's continue with the motion that's on the floor.

[0:38:57] Voice 19: And I don't think you will need to speak to it

[0:38:59] Voice 19: because you spoke to it.

[0:39:00] Voice 19: And so then for discussion on the motion,

[0:39:04] Voice 19: which is item one on the request for decision the speaker's on the motion so a new list

[0:39:09] Voice 19: christina evans laura patrick uh tim peterson sorry this

[0:39:16] Voice 8: is on the motion

[0:39:17] Voice 8: um

[0:39:20] Trustee Evans: okay so speaking to the motion on the floor um will be possible to add wording

[0:39:26] Trustee Evans: um to extend the strategic plan through 2024-25 um as an interim plan until

[0:39:35] Voice 19: If you wish to amend the motion, then make a motion to amend.

[0:39:39] Trustee Evans: I'm just bringing this up for discussion.

[0:39:41] Trustee Evans: I'm not amending at the moment.

[0:39:42] Trustee Evans: It's just sort of as a discussion.

[0:39:43] Trustee Evans: I can if you want.

[0:39:45] Trustee Evans: I

[0:39:45] Voice 19: would prefer that because we can discuss these things ad infinitum.

[0:39:50] Voice 19: Motions make things happen.

[0:39:51] Trustee Evans: Okay, so then I would like to amend the motion by adding the words at the end.

[0:39:58] Trustee Evans: so extend the strategic plan through 2024-25 as an interim strategic plan all

[0:40:07] Voice 19: right do i have a

[0:40:08] Voice 19: seconder for that amendment trustee peterson thank you to any discussion on the amendment

[0:40:14] Voice 19: online any discussion on the amendment it's clear to everybody then i'm going to call the vote on

[0:40:23] Voice 19: the amendment all those in favor are you counting david got some on the amendment so

[0:40:34] Voice 19: I'm sorry. Absolutely. Absolutely.

[0:40:40] Voice 19: Can you please repeat the amendment, Laurie? Is it possible to get that up on the screen?

[0:40:45] Voice 8: The amendment is at the end of 2024-25 as an interim school year.

[0:40:53] Voice 8: Right. Okay. Are we clear on it?

[0:40:58] Voice 19: Any discussion? Mary Bowen.

[0:41:05] Voice 5: Should we set a date, like, until, no?

[0:41:10] Voice 5: Okay.

[0:41:11] Voice 5: Yeah.

[0:41:13] Voice 19: Okay.

[0:41:13] Voice 19: Okay, fair enough.

[0:41:14] Voice 19: We're in a process.

[0:41:15] Voice 19: September is our next council.

[0:41:16] Voice 19: December is following.

[0:41:17] Voice 19: March is when we have to make a decision.

[0:41:19] Voice 19: So then on the amendment, all those in favor?

[0:41:26] Voice 19: Online.

[0:41:29] Voice 19: Five online.

[0:41:30] Voice 19: Please lower your hands.

[0:41:32] Voice 19: And those opposed.

[0:41:35] Voice 19: Online, please raise your hand if you're opposed.

[0:41:38] Voice 19: any in the room opposed then that carries so we are now back to the amended motion um and just

[0:41:47] Voice 19: for clarity that the answer is council direct staff to extend the strategic plan through 20

[0:41:51] Voice 19: 24 25 as an interim strategic plan so discussion on the motion um

[0:42:01] Voice 19: now i've got a speaker's list on the go here on the motion so i've addressed trustee evans of the

[0:42:09] Voice 19: this time and so now trustee Patrick you're next and then trustee Peterson

[0:42:13] Voice 3: I'm just going to back

[0:42:15] Voice 3: to my point I think I think we're a little premature on jumping the motion it would be nice

[0:42:18] Voice 3: to have had a consensus document we would have maybe had a conversation and a little bit cleaner

[0:42:22] Voice 3: motion because I'd like to amend it again and I know we don't like to do this but and I don't

[0:42:28] Voice 3: have and I'm going to look to staff for some direction in regard to the the the prioritizing

[0:42:34] Voice 3: the elements of the strategic projects that um you know support the land use decision making and i

[0:42:40] Voice 3: would look for support on what's the wording and how to amend it within this structure of this

[0:42:47] Voice 3: motion um so

[0:42:50] Voice 19: ceo it does strike me um and perhaps david just strike me that we can advance this

[0:42:58] Voice 19: motion that's on the floor and we can certainly facilitate another motion to do some prioritization

[0:43:03] Voice 19: of those items that are in that FGC plan.

[0:43:07] Voice 19: Does that sound like a reasonable approach?

[0:43:09] Voice 8: I think so.

[0:43:09] Voice 19: I would have sent the cart and the horse, but...

[0:43:12] Voice 19: Yeah, understood.

[0:43:13] Voice 19: Well, hang on.

[0:43:16] Voice 21: I mean, by doing that, passing that resolution as is,

[0:43:21] Voice 21: is basically adopting the whole thing as it is

[0:43:23] Voice 21: with whatever priorities that are in there as of today,

[0:43:26] Voice 21: like the old plan, to extend it to the end of fiscal 2025

[0:43:31] Voice 21: without any qualifications.

[0:43:32] Voice 21: Yes.

[0:43:34] Voice 21: it doesn't address the corporate planning issue in terms of amending the current plan and the idea

[0:43:39] Voice 21: that we're going to simply pass this thing and then we're going to sort of have this debate

[0:43:43] Voice 21: about how we amend it how would we have the debate about what the thing should look like

[0:43:49] Voice 21: and then pass some resolutions amending it and move on that way

[0:43:56] Voice 19: so i i i hear what you're saying and i just think maybe it's i don't know maybe it's not clear

[0:44:03] Voice 19: here. Maybe I'm not understanding it either. However, advancing this motion gets us to a place

[0:44:09] Voice 19: where we're essentially continuing a continuation of what we're doing. I do see the sense in two

[0:44:14] Voice 19: things. One, prioritize those items in a

[0:44:17] Voice 19: different way. So yes, we're advancing the strategic plan

[0:44:21] Voice 19: as it is. Now, from that moment forward, we're saying let's prioritize according to what council's

[0:44:28] Voice 19: interests are and that absolutely the next motion is to add the corporate plan as as indicated on

[0:44:35] Voice 19: item two on the request for decision

[0:44:37] Voice 21: so that the

[0:44:38] Voice 19: second motion doesn't adopt anything

[0:44:40] Voice 21: it says for

[0:44:41] Voice 21: consideration it doesn't make a priority of corporate planning if you they create the

[0:44:45] Voice 21: shopping list of things to talk about it doesn't change the strategic plan understood so

[0:44:52] Voice 19: ceo help

[0:44:53] Voice 19: us out with

[0:44:54] Voice 18: that well we'll do whatever you say okay so right away whether it says consideration

[0:45:00] Voice 18: you can change the word to adapt adapt so if the mover would just countenance this suggestion

[0:45:09] Voice 18: you take as an interim you go one and go as an interim plan and then you go two and you provide

[0:45:17] Voice 18: with other any other qualifiers that you would like to have to the strategic planning process

[0:45:22] Voice 18: as for the coming year and you add them under that as an omnibus passage and so it would read

[0:45:29] Voice 18: the trust council direct staff to amend the strategic plan to extend the plan through 24 25

[0:45:33] Voice 18: one as an interim strategic plan two with prioritization associated with lent or whatever

[0:45:39] Voice 18: trustee patrick puts forward three whatever one anyone else wants to say associated with

[0:45:45] Voice 18: the core concept of continuing the work of this plan and then the next motion would be to add

[0:45:52] Voice 18: to the strategic plan the following whether it be housing the 50th anniversary whatever you want

[0:45:59] Voice 18: and then that would in totality be the strategic direction of the organization moving forward

[0:46:04] Voice 18: okay

[0:46:05] Voice 19: so that's an option yeah okay so you are suggesting that despite the complexities

[0:46:11] Voice 19: associated with it further amendments to this motion would be appropriate in order to clarify

[0:46:16] Voice 19: the intent of council i think that would satisfy council's concerns

[0:46:20] Voice 7: trustee patrick you have the

[0:46:21] Voice 7: floor what is your amendment you

[0:46:26] Voice 8: just had some warning there i'm close

[0:46:33] Voice 8: uh

[0:46:38] Voice 19: trustee peterson thinks that he's close here uh trustee patrick

[0:46:41] Voice 19: would you like to go with trustee peterson so he's next on the speaker's list

[0:46:45] Voice 19: on what

[0:46:47] Voice 19: you're trying to well

[0:46:51] Voice 20: okay

[0:46:52] Voice 8: so

[0:46:54] Voice 20: and and what i like to do uh trustee patrick is is give

[0:47:00] Voice 20: you the opportunity to to maybe wordsmith if i haven't quite reached it um but uh it would be and

[0:47:09] Voice 20: that strategic plan projects be prioritized with an emphasis on applicability to land use planning

[0:47:21] Voice 20: that's going to be next

[0:47:22] Voice 8: we're

[0:47:25] Voice 20: going to amend the plan by including it um i just want to see if

[0:47:31] Voice 20: that's closed and then i do have one more further thing to add so let's to

[0:47:35] Voice 19: return it to trustee

[0:47:36] Voice 19: patrick now that you've got that advice well

[0:47:41] Voice 3: i think it's it's it's element each project is a

[0:47:44] Voice 3: bunch of projects they're big so it's elements of of each of the projects so it's it's not just

[0:47:53] Voice 3: take and say this project is more important than that project but within reconciliation there's

[0:47:57] Voice 3: aspects of that project that would immediately help us today um and so i don't amend it because

[0:48:05] Voice 3: it's not seconded um so it's elements what did i have work on elements of the

[0:48:16] Voice 8: yeah

[0:48:17] Voice 3: of each project there you go um that are um

[0:48:25] Voice 3: or support land use decision-making.

[0:48:28] Voice 8: I

[0:48:28] Voice 3: think decision-making is the key words there.

[0:48:31] Voice 3: It's not just land use, but it's our decision-making today.

[0:48:36] Voice 3: I'm

[0:48:37] Voice 19: going to just suggest that we read the motion.

[0:48:43] Voice 19: Give us the motion, and let's keep the

[0:48:46] Voice 19: narrative to speak to the motion separate.

[0:48:50] Voice 19: If we can get the wording, because we end up wordsmithing and it just goes back and forth and drives me crazy, to be honest.

[0:48:55] Voice 19: So let's get a motion to amend and then you can speak to the amendment.

[0:49:01] Voice 19: All

[0:49:05] Voice 8: right. I move to amend the motion to

[0:49:07] Voice 3: add the words.

[0:49:10] Voice 3: And I'm sorry, Russ, you had some interim words to add there.

[0:49:16] Voice 21: Thank you, Russ.

[0:49:17] Voice 21: It doesn't make sense to recess for 10 minutes so people can simply talk, try to cobble together some language, and then just put it before the floor.

[0:49:26] Voice 21: Because we find ourselves in this awkward situation because we're trying to do this stuff in a short period of time on the fly.

[0:49:32] Voice 21: It might be more efficient for people to just put their

[0:49:34] Voice 8: heads together briefly.

[0:49:41] Voice 8: I

[0:49:41] Voice 19: think we can continue on.

[0:49:42] Voice 19: But if you want to recess for something, we can be here for as long as you want.

[0:49:47] Voice 19: And so time management is part of my function.

[0:49:49] Voice 19: function and um how do you want to proceed lower Patrick you have the floor I

[0:49:58] Voice 3: was requesting CEO

[0:50:00] Voice 3: Hudson Pillar had used some language that would be introducing these potential items that we'd

[0:50:06] Voice 3: be adding and I can't recall the words he had said so I was asking him to see if he could recall what

[0:50:11] Voice 19: he said thank you so let's let's just try keep working through this with and focus maybe Bolden

[0:50:17] Voice 7: remembers better than i do so i might refer to um i i

[0:50:23] Voice 5: don't remember the exact words but i thought

[0:50:26] Voice 5: the intent was good which was let's add three bullet points which say um that it's an interim

[0:50:32] Voice 5: strategic plan that it will within those strategic projects uh prioritization will take place and i

[0:50:40] Voice 5: I would suggest that's assigned to the committees with the.

[0:50:52] Voice 19: Straight to the point, Trustee Bernardo.

[0:50:55] Voice 19: OK, Trustee Bernardo, straight to the point.

[0:50:57] Voice 19: Yeah,

[0:50:57] Voice 21: I'm going to suggest just some technical language here to see if we can advance this thing.

[0:51:03] Voice 21: that trust council direct staff to amend the strategic plan to extend the strategic plan

[0:51:09] Voice 21: through 2024-25 as an interim strategic plan with the following changes colon

[0:51:18] Voice 8: a one whatever

[0:51:25] Voice 21: corporate planning is adopted as a priority for trust council

[0:51:34] Voice 19: so and put the one in

[0:51:36] Voice 21: front of that

[0:51:37] Voice 21: I

[0:51:37] Voice 19: think that's not

[0:51:37] Voice 21: like this is just language so that you see the structure like thank you

[0:51:43] Voice 21: everybody restrain your horses about fighting over policy here and this is the reason we find

[0:51:49] Voice 21: ourselves in this position is that you

[0:51:51] Voice 8: know all right

[0:51:53] Voice 21: Laura over to you about what you want done

[0:51:58] Voice 21: done on housing.

[0:52:04] Voice 3: Well, this was about prioritizing elements

[0:52:09] Voice 3: of the strategic projects

[0:52:12] Voice 3: that support land use decision-making.

[0:52:16] Voice 3: Okay,

[0:52:16] Voice 8: very good.

[0:52:24] Voice 19: So now to all, Trustee Bernardo,

[0:52:27] Voice 19: is this an invitation to add somebody to add item three?

[0:52:30] Voice 19: It's all about the structure of it.

[0:52:32] Voice 19: Yes.

[0:52:36] Voice 19: Thank you

[0:52:37] Voice 19: for the help

[0:52:39] Voice 19: and the direction

[0:52:42] Voice 19: I'm just going to ask, is there a third item

[0:52:44] Voice 19: that we need to add to this list? This seems like a reasonable approach

[0:52:53] Voice 6: I thought

[0:52:54] Voice 6: we were going to have two motions and the second motion would deal with

[0:52:58] Voice 6: the possible additions suggested on page

[0:53:02] Voice 6: page 208, such as housing and the 50th anniversary celebration. I thought those extra things would go

[0:53:10] Voice 6: in the second motion. Well, those

[0:53:13] Voice 19: extra things could go in another motion, but I think we've

[0:53:16] Voice 19: opened the door here for those items to go here as well. Correct, CAO?

[0:53:21] Voice 18: Yeah, there isn't enough

[0:53:22] Voice 18: formal process here to lead us. It's really as you see fit. Yeah. And where you don't want to

[0:53:28] Voice 18: to combine too many things is if they're too dissimilar and the motion won't pass because

[0:53:32] Voice 18: one of them's way off. But if you generally agree, you can just absolutely do it this way.

[0:53:38] Voice 19: Okay. You know, we're kind of crafting a committee motion here, which is maybe not the best, but

[0:53:48] Voice 19: let's see if we can make this work. Yeah. This is still an amendment.

[0:53:53] Voice 8: This

[0:53:54] Voice 19: is still an amendment. I understand that. And so I've got a speaker's list and I've kind of said, is there more? And I'm going to fall back to my speaker's list. And to be honest, I, well, I've kind of moved on from Susan Yates at this point.

[0:54:12] Voice 19: But I want to acknowledge that, you know, it's, bear with me, traffic cop, he's got whistles and bats and cars going everywhere. So Tim Peterson was next. So on the amendment for the, well, maybe I should just say those people that are on my speakers list, Tim Peterson, Laura Patrick, Jamie Harris, Christina Evans, you've maybe chimed in already, maybe not, Sue Ellen Fast.

[0:54:38] Voice 19: asked, with respect to this potential amendment that we're undertaking here, are there additional

[0:54:44] Voice 19: items that need to go on here?

[0:54:47] Voice 3: Go ahead. I don't, I mean, the bullet about housing,

[0:54:52] Voice 3: oops, sorry, it says that it may need to be amended, and I don't know how it needs to be

[0:54:57] Voice 3: amended. So bullet one on page 208, new projects that might be considered as projects in the

[0:55:05] Voice 3: And the current strategic plan relating to housing issues may need to be in some updating.

[0:55:09] Voice 3: I agree with that, but I don't

[0:55:11] Voice 8: have specifics.

[0:55:13] Voice 8: How do you want to update it?

[0:55:19] Voice 8: Understood.

[0:55:23] Voice 18: CEO Hotson-Pillar, help us out.

[0:55:25] Voice 18: I'm getting bewildered.

[0:55:27] Voice 18: I mean, that's your job.

[0:55:30] Voice 18: Like, you've undertaken review of housing things.

[0:55:35] Voice 18: We want to modernize.

[0:55:36] Voice 18: We don't want something that's sitting there stale.

[0:55:39] Voice 18: we have to anticipate some budgetary considerations for the coming term we have a housing committee

[0:55:45] Voice 18: that's working on these issues this would be the time that you'd go okay this looks pretty good

[0:55:50] Voice 18: or you could in fact even at committee um come up with we've come up with a new idea or a nuance

[0:55:57] Voice 18: here that we'd like to bring to the table and advance that i think this this is this report

[0:56:03] Voice 18: is indicating to you um here's the state of things are there new ideas that you want to bring to

[0:56:08] Voice 18: the table and you would bring them to the table and and advancement from your colleagues for

[0:56:13] Voice 18: discussion amendment or adoption all

[0:56:16] Voice 19: right you know i'm going to come back to my amendment

[0:56:19] Voice 19: speakers list because we are on the amendment tim peterson was next on that amendment

[0:56:25] Voice 19: and um if you've got something to contribute to this motion please do otherwise let's go to the

[0:56:30] Voice 19: next speaker um uh on on the lesson and go for a vote on the amendment we can make more amendments

[0:56:37] Voice 19: Go ahead, Tim.

[0:56:38] Voice 19: Thank you, Chair.

[0:56:41] Voice 20: My recommendation at this point is that we vote on this amendment, vote on the amended motion, and then if there's more things to add, that we do that.

[0:56:50] Voice 20: I'd hate to see this turn into an omnibus that then needs to be reworked some more.

[0:56:58] Voice 19: Discussion?

[0:56:58] Voice 19: Sorry.

[0:56:59] Voice 19: So any other speakers on the amendment?

[0:57:03] Voice 19: Trustee Evans on the amendment?

[0:57:05] Voice 19: and and then trusted the marie boland on the amendment so

[0:57:13] Trustee Evans: the way that this is currently

[0:57:14] Trustee Evans: written um we still need a bit more discussion before we go to a vote this is this is the key

[0:57:22] Trustee Evans: purpose this this half an hour that we've been given here is the meat and potatoes of us coming

[0:57:28] Trustee Evans: up with a strategic plan we need time to discuss this we shouldn't be ramming it through this is

[0:57:32] Trustee Evans: what we're going to have to be working with we need to get this right part of what we're trying

[0:57:37] Trustee Evans: to do here and the conversation that we've been having and you've been getting this from the

[0:57:41] Trustee Evans: subcommittee working on the corporate plan you've been getting this from other committees as well

[0:57:45] Trustee Evans: the amount of staff physical hours to get work done is finite the amount of budget that this

[0:57:52] Trustee Evans: is going to cause is going to be too much the amount of i know that this work has been ongoing

[0:57:58] Trustee Evans: and that it's going to continue going when we get to the budget timing we're going to have to make

[0:58:04] Trustee Evans: Make sure that we constrain the amount of work that each of these elements that we're

[0:58:09] Trustee Evans: just saying, let's move forward with them.

[0:58:12] Trustee Evans: We need to be cognizant of how much is capable of getting done within a year and not creating

[0:58:18] Trustee Evans: a budget that is so large that cannot be spent because there is not enough physical time

[0:58:24] Trustee Evans: to get it done.

[0:58:25] Trustee Evans: That's the point that we're trying to bring out here.

[0:58:27] Trustee Evans: We're recommending that we only add in one new item, which is the corporate plan.

[0:58:32] Trustee Evans: the corporate plan is what needs to be a new business because we have to get that in place

[0:58:38] Trustee Evans: in order to break the cycle of us creating not the greatest strategic plans and by doing so

[0:58:47] Trustee Evans: resulting in poorly managed by us budgets that way exceed the physical capabilities of the work

[0:58:57] Trustee Evans: to be done so while while while we can be very um uh ambitious with what we want to get done

[0:59:07] Trustee Evans: i'm not saying that that's a bad thing at all we still have to rein it into what's physically

[0:59:13] Trustee Evans: possible where we our staff are not magical unicorns where they can pull magic out with

[0:59:21] Trustee Evans: with their wands we ask them to do that a lot and and it's not fair for us to put so much work on

[0:59:28] Trustee Evans: them that they can't get it done

[0:59:30] Voice 19: right and understood how uh ever so uh no you know one

[0:59:37] Voice 19: piece of person speaking at a time please i

[0:59:40] Trustee Evans: am speaking i am speaking to this amendment

[0:59:43] Trustee Evans: i'm i'm trying to make sure that what we're going to vote in here this is our strategic plan we've

[0:59:51] Trustee Evans: been given a half an hour to come up with our strategic plan that is not enough time we need

[0:59:56] Trustee Evans: need to have a good discussion here and make sure that what we

[1:00:00] Trustee Evans: actually put forward even if it is just an interim plan is the right one because it's going to have

[1:00:05] Trustee Evans: this is going to set the basis for the budget that we're going to be creating this is going

[1:00:09] Trustee Evans: to set the basis for the for the business plans that can come forward i just want to make sure

[1:00:15] Trustee Evans: that we're we're we're being responsible here that's that's i i think i'm

[1:00:21] Trustee Evans: taking up a lot of

[1:00:22] Trustee Evans: time i think

[1:00:22] Trustee Evans: this is what i'm trying to get across let's be responsible

[1:00:25] Trustee Evans: and actually try to i think

[1:00:28] Voice 19: we get the message um and i would make a remark but i think that the cao maybe has better information

[1:00:36] Voice 19: that i

[1:00:36] Voice 18: can provide well just context i completely understand that we don't have time to do a

[1:00:42] Voice 18: strategic plan consideration and that's because you don't yeah you have to go through what the

[1:00:50] Voice 18: corporate planning process is telling us which is the swat the visioning what are our common

[1:00:56] Voice 18: interest than the projects that follow we don't have time for that before we

[1:01:00] Voice 18: have to start budgeting so of course we don't have enough time you don't have

[1:01:05] Voice 18: enough time to develop a full strategic plan you're creating in a time you're in

[1:01:11] Voice 18: another world we'd be sitting here discussing those things right now right

[1:01:16] Voice 18: so that would have given us time we'd have in previous meetings started to

[1:01:21] Voice 18: talk about what those common things are and then begun the develop project

[1:01:25] Voice 18: development process we don't have time for you to develop a strategic plan you can say don't do any

[1:01:31] Voice 18: of these works right now stop and then we'll just stop um this is just to cover off that space

[1:01:39] Voice 18: between then and what's coming and the rigor that's being discussed here what's the best way

[1:01:45] Voice 18: to do that doesn't sound like this is the one but this is the one that was offered to you to

[1:01:50] Voice 18: to address the fact that we don't have much time.

[1:01:55] Voice 18: And the reason we don't have much time is we have to develop the business cases

[1:01:59] Voice 18: for whatever works remaining on these projects or stop doing them.

[1:02:06] Voice 19: Okay.

[1:02:07] Voice 19: So I just wanted to add is that a big part of this conversation

[1:02:14] Voice 19: actually comes in the creation of the budget.

[1:02:16] Voice 19: And sorry, Gilbert, that ends up on the Financial Planning Committee table.

[1:02:20] Voice 19: When they get all of the projects that are in or not in the strategic plan,

[1:02:23] Voice 19: The financial planning committee decides which one it is, once it is, the council can fund.

[1:02:29] Voice 19: And so it might seem backwards, but indeed, the corporate plan is a new model.

[1:02:35] Voice 19: And indeed, we consciously decided to defer strategic planning to figure out corporate planning.

[1:02:42] Voice 19: And so we've ended up being in this place, a very uncomfortable place to be in, where we haven't allocated the time to strategic planning because we're trying to be respectful of a council's interest in changing the process.

[1:02:55] Voice 19: So on the amendments that's on the, not even moved yet, but it's on the floor, it's a further conversation on this.

[1:03:07] Voice 19: Otherwise, I would like to have a mover and a seconder for this.

[1:03:11] Voice 19: and so trustee pat well trustee patrick okay go ahead well i i figured out the housing one

[1:03:18] Voice 3: really and let's continue on that note

[1:03:21] Voice 3: i did send it to laurie i don't know if you got the email

[1:03:24] Voice 3: because i all i did was take the motion from our regional planning committee excellent and and add

[1:03:29] Voice 3: that so i'll read what i have i did send it to laurie um i said update the strategic initiatives

[1:03:34] Voice 3: related to housing to focus on projects that will develop healthy resilient island communities by

[1:03:39] Voice 3: employing two lenses, mitigating and adapting the effects of climate change, and managing

[1:03:46] Voice 3: growth by cultivating equitable, inclusive, and resilient communities in

[1:03:50] Voice 8: the natural environment.

[1:03:51] Voice 3: I know it's a lot of words, and that's why I sent it to you.

[1:03:54] Voice 3: I did email it to you, Laurie.

[1:03:57] Voice 19: Thank you very much, Laurie.

[1:03:59] Voice 19: Gold star for best practices.

[1:04:03] Voice 19: So Laurie, can we get that on the screen?

[1:04:06] Voice 19: Thank you.

[1:04:12] Voice 1: Chair Luckom, there's a call out number on the panelist list. I wonder if they could

[1:04:17] Voice 1: identify themselves there on the phone. Right.

[1:04:25] Voice 19: So there's somebody on the panelist

[1:04:27] Voice 19: list that's identified as call out user. Can you identify yourself, please?

[1:04:35] Voice 19: Hi,

[1:04:36] Voice 9: it's Hope DeLaroni. Thank you

[1:04:39] Voice 19: very much. And Trustee Harris, I

[1:04:42] Voice 19: notice your hand is up there. We're just going to get this up on the screen. Did you wish

[1:04:48] Voice 19: to speak to the amendments yes i most definitely did thank you okay so stand by and we'll get this

[1:04:55] Voice 19: on the screen looks like it's up there coming up

[1:04:57] Voice 19: shortly and then may read uh boland i'll have you

[1:05:01] Voice 19: come after trustee harris and this is a separate speaker's list

[1:05:09] Voice 19: then the motion i

[1:05:13] Voice 8: was initially after just the answer i

[1:05:15] Voice 19: think trustee evans has spoken

[1:05:19] Voice 8: Well,

[1:05:19] Voice 19: I mean, I've got the list going here, and that's not the sequence.

[1:05:24] Voice 19: But Trustee Evans has spoken.

[1:05:26] Voice 19: And Koshy Harris, sorry, has been on the line for some time.

[1:05:30] Voice 19: Yeah.

[1:05:31] Voice 19: And it's harder to distinguish between the online person wanting to speak to the original motion as compared to the amendments.

[1:05:39] Voice 19: I apologize for that.

[1:05:41] Voice 19: Everybody will get their turn.

[1:05:42] Voice 19: I'm trying to get everybody to have a turn to speak.

[1:05:50] Voice 19: um bear with us

[1:06:01] Voice 8: how

[1:06:03] Voice 19: did that get so long

[1:06:05] Voice 8: there it is

[1:06:06] Voice 19: that's it okay um trustee patrick can i get you to read that just for clarity

[1:06:13] Voice 19: off the screen uh

[1:06:16] Voice 3: sure so it's update the strategic initiatives related to housing to

[1:06:22] Voice 3: focus on projects that will develop healthy resilient island communities by employing two

[1:06:28] Voice 3: lenses mitigating and adapting to the effects of climate change and managing growth by cultivating

[1:06:34] Voice 3: equitable inclusive and resilient communities and the natural environment so

[1:06:38] Voice 19: that was your

[1:06:39] Voice 19: intention yes

[1:06:39] Voice 3: and this was a motion from the regional planning committee

[1:06:42] Voice 19: excellent

[1:06:43] Voice 19: one?

[1:06:48] Voice 3: No, no. The item two is like refers to reconciliation and the whole, all of it.

[1:06:58] Voice 19: All right. So then now we have an amendment with three items on it to amend the previous motion.

[1:07:07] Voice 19: So trustee Patrick, can I take it that you want to move that entire motion amendment? Thank you.

[1:07:14] Voice 19: Do I have a seconder for the amendment? Trustee Galbraith, thank you.

[1:07:27] Voice 19: I'm going to go to my speaker's list on the amendment, which is now appropriately moved

[1:07:32] Voice 19: and seconded, and Trustee Harris, you are my first speaker on the list, and then Trustee

[1:07:38] Voice 19: Marie Boland.

[1:07:41] Voice 19: Thank

[1:07:41] Voice 17: you, Chair Peterson, and I can understand how this is frustrating and confusing and

[1:07:48] Voice 17: hard to keep track of being in your position as chair.

[1:07:51] Voice 17: so just to be clear at this point i'm speaking to the seconded motion and not the amendment or

[1:07:59] Voice 17: okay so then i'm going to come back to you because i want to speak to the amendment i

[1:08:04] Voice 17: just want to make sure that that's because you said you're going to i'm the first on your

[1:08:08] Voice 17: speaker's list you just said no so i've been on the amendment you are also on my speaker's list

[1:08:14] Voice 17: for the original motion thank you thank you okay so i'd like to speak briefly about the amendment

[1:08:19] Voice 17: And then I will put my hand back up to speak to the motion.

[1:08:25] Voice 17: What I see here and, you know, number two and three,

[1:08:29] Voice 17: I see as two really as including housing in there.

[1:08:34] Voice 17: And number three to me just adds this giant, you know,

[1:08:40] Voice 17: issue of let's speak for another 20 years on how to get this done when,

[1:08:45] Voice 17: you know, two, I think does it all fine.

[1:08:48] Voice 17: time. What we need to do is, you know, in order to address housing and workforce ownership housing,

[1:08:54] Voice 17: we need to have zoning. And so I think prioritizing elements of the strategic projects

[1:09:01] Voice 17: that support land use decision making completely encapsulates number three. And I just, I don't

[1:09:07] Voice 17: like seeing that, you know, I really hope that we are in a transitional period. And number three to

[1:09:13] Voice 17: this just seems to add a whole bunch of more talking points that we'll never get through and

[1:09:17] Voice 17: nobody will ever agree on. So I'll leave it at that. And I look forward to speaking to the whole

[1:09:20] Voice 17: motion. Thank

[1:09:21] Voice 19: you. Okay. Thank you very much, Trustee Harris. So on the amendment now,

[1:09:28] Voice 19: Trustee Murray-Bowlin has lowered her hand, not necessary to speak to it. So on the amendment,

[1:09:34] Voice 19: then are there any other speakers? Trustee Evans.

[1:09:38] Trustee Evans: I was just going to say just for clarity for

[1:09:40] Trustee Evans: future readers of this motion, if people right now are not understanding point two, perhaps we

[1:09:46] Trustee Evans: we can expand it to say this is to cover reconciliation

[1:09:48] Trustee Evans: and other items.

[1:09:52] Voice 19: You're speaking to item two?

[1:09:54] Voice 19: So then...

[1:09:59] Voice 19: That would require an amendment.

[1:10:03] Voice 19: There's no way around that.

[1:10:05] Voice 21: How about ask Freddie Patrick if she will do that?

[1:10:07] Trustee Evans: To clarify her point, because she's the one that put it up there.

[1:10:10] Trustee Evans: Because there's confusion on that point.

[1:10:14] Trustee Evans: I

[1:10:14] Voice 19: certainly don't have any trouble with that,

[1:10:17] Voice 19: according to due process council owns the motion at this point it's been moved and seconded

[1:10:25] Voice 19: is it clear somewhere else associated with this trustee patrick

[1:10:37] Voice 3: because there's an s at the end of projects i think it's fine the only other word you could say

[1:10:41] Voice 3: all strategic projects but i think because it has an s on the end it is referenced it encompasses

[1:10:45] Voice 3: all projects okay

[1:10:47] Voice 19: okay so that's brilliant thank you for that solution so therefore are there any

[1:10:51] Voice 19: other speakers on the amendment? I'm going to call the vote. All those in favor? And

[1:11:03] Voice 19: on the screen, on the online, those members in favor? I'm seeing two or three. So lower

[1:11:12] Voice 19: your hands, please. Those opposed? Please raise your hands online and in the room. Okay.

[1:11:24] Voice 19: Okay. So thank you. That carries. And therefore, we now have an amended motion before us. And

[1:11:37] Voice 19: Trustee Harris, you wanted to speak to the original, well, not the original motion. Now

[1:11:42] Voice 19: it's the amended motion. Thank you. I'm going to go with you. And then this will return me to my

[1:11:50] Voice 19: original speakers list and um we'll go through that um to see who wants to speak to the now

[1:11:56] Voice 19: amended motion trustee harris thank you i'm

[1:12:01] Voice 17: sure welcome i can't support this for numerous reasons

[1:12:05] Voice 17: um you know again as i mentioned when i was speaking to the amended motion i i really have

[1:12:12] Voice 17: been holding some um i've been encouraged that maybe we is a better word that we are going to be

[1:12:19] Voice 17: seeing some change and we are in a transitional period but what I see this with a strategic plan

[1:12:24] Voice 17: is is more of the business as usual I think that the corporate planning thing is first and foremost

[1:12:34] Voice 17: you know a very very important thing and until we get that done it's going to be difficult to

[1:12:41] Voice 17: really do anything else meaningfully I don't understand the interim and you know an interim

[1:12:47] Voice 17: term strategic plan. It seems to be wasting staff's time and our time. What I see in the list

[1:12:54] Voice 17: that's brought forward with the strategic plan is, again, business as usual. I see what I seem

[1:13:04] Voice 17: to see is a largely imbalanced slant that would be stifling housing initiatives for people in the

[1:13:18] Voice 17: That was definitely, you know, penned or created because, from what I feel, was part of the Coastal Douglas Fern Associated Ecosystems Project, which was clear to us now there was invalid information on there, intentional or not is not the point at this time.

[1:13:42] Voice 17: But the crux of many things on this strategic plan are because of that false information.

[1:13:49] Voice 17: Um, so for that reason, I can't support this, um, as I really like to hear Russ, um, or

[1:13:55] Voice 17: sorry, um, CAO Hotson, Fellerman, she said, well, you guys can just say, stop, we won't

[1:13:59] Voice 17: do any of this.

[1:14:00] Voice 17: And maybe that's something that we need to truly consider and just focus on corporate

[1:14:05] Voice 17: planning and come back at a later date with something, you know, substantial as far as

[1:14:11] Voice 17: creating change and restructuring.

[1:14:13] Voice 17: We've had the governance review, um, which clearly states that we know we're in trouble.

[1:14:17] Voice 17: A lot of trustees are here because of change, and our communities are truly looking for real change.

[1:14:26] Voice 17: Okay, thank you.

[1:14:27] Voice 8: So I'll

[1:14:27] Voice 17: leave it at that, and yeah, I appreciate it.

[1:14:31] Voice 17: I look forward to hearing what other people have to say.

[1:14:33] Voice 19: Thank you, Trustee Harris.

[1:14:35] Voice 19: I understand your message.

[1:14:38] Voice 19: So back to my speaker's list on the motion, the amended motion that's now on the floor.

[1:14:43] Voice 19: I just want to make sure that I've covered everybody off that I have on this list.

[1:14:47] Voice 19: Laura Patrick, you are on the top of my list.

[1:14:49] Voice 19: You're done.

[1:14:49] Voice 19: Okay.

[1:14:50] Voice 19: And then Trustee Evans, you're on my list.

[1:14:54] Voice 19: You speak to the motion.

[1:14:56] Trustee Evans: Yes, sir.

[1:14:58] Trustee Evans: Can I just quickly respond to Trustee Harris and just very quickly raise his point that corporate planning in this motion makes it a priority.

[1:15:09] Trustee Evans: This is an interim strategic plan to get us through this transition period.

[1:15:14] Trustee Evans: Hopefully that will change your mind on your vote.

[1:15:17] Trustee Evans: so

[1:15:17] Voice 19: thank you for that clarity um trustee uh peterson i'm speaking on the amended motion

[1:15:25] Voice 19: on the amended motion uh sue ellen fast on the amended motion um

[1:15:31] Voice 11: thank you chair i just uh want

[1:15:33] Voice 11: to say i'm in favor of this motion it just gives uh staff uh direction to carry on we can amend

[1:15:40] Voice 11: the strategic plan uh in the future as well even before we get to a corporate plan and uh this

[1:15:47] Voice 11: This seems to me a good step to keep the work flowing, continuity.

[1:15:54] Voice 11: Thank you.

[1:15:55] Voice 19: Okay, that completes my speaker's list.

[1:15:58] Voice 19: And so I want to thank you all for struggling with this, recognize that.

[1:16:04] Voice 19: In this continuity of business, I actually think that's a good phrase.

[1:16:08] Voice 19: So I'm going to go ahead.

[1:16:11] Voice 19: Trustee Harris has his hand up.

[1:16:13] Voice 19: I don't see his hand up here.

[1:16:15] Voice 17: Thank you.

[1:16:15] Voice 17: I did.

[1:16:16] Voice 17: I thought you were going to.

[1:16:16] Voice 17: Thank you.

[1:16:17] Voice 17: I did.

[1:16:17] Voice 17: Did I want to respond to Trustee Evans?

[1:16:21] Voice 19: You know, I think we've heard what you have said.

[1:16:25] Voice 19: We've heard the import of that.

[1:16:28] Voice 19: We could debate the merits of that particular element for some time,

[1:16:33] Voice 19: but I think it needs to land in a different place.

[1:16:36] Voice 19: I think we should just continue with this.

[1:16:37] Voice 19: Well,

[1:16:38] Voice 17: I only wanted to add very quickly in response.

[1:16:42] Voice 17: I think she maybe took my comments, maybe misread them a little bit,

[1:16:47] Voice 17: But, you know, I feel that, again, you know, I hope that she can see that there's much in this plan that shouldn't be there.

[1:16:57] Voice 17: And I'll leave it at that. Thank you.

[1:17:00] Voice 19: Yeah. OK, thank you. So let's move on.

[1:17:02] Voice 19: OK, Tristi Evans, thank you.

[1:17:06] Voice 19: So I think we can vote on the motion that's on the floor.

[1:17:10] Voice 19: All those in favor?

[1:17:16] Voice 19: And on the screen, all those in favor, please.

[1:17:19] Voice 19: Online?

[1:17:21] Voice 19: Three.

[1:17:22] Voice 19: All right.

[1:17:23] Voice 19: So now please lower your hands.

[1:17:25] Voice 19: Those opposed, take a motion on the floor, in the room, and on the screen.

[1:17:30] Voice 19: We have one on the line.

[1:17:33] Voice 19: All right.

[1:17:34] Voice 19: That carries.

[1:17:35] Voice 19: Council, thank you very much for getting us to this point.

[1:17:38] Voice 19: I now have to ask, is there any further business on this particular item?

[1:17:45] Voice 19: And Trustee Yates.

[1:17:46] Voice 19: Just

[1:17:47] Voice 6: a really quick question.

[1:17:48] Voice 6: On page 208, there is a suggestion that we might want to include the celebration of the Island's Trust's 50th anniversary.

[1:17:57] Voice 6: And at some point in the next little while, may we add that to the plan?

[1:18:03] Voice 18: CEO Hudson-Pillard, what would you recommend there?

[1:18:05] Voice 18: I recommend that we develop a visioning session for Trust Council as part of the process associated with the corporate plan.

[1:18:12] Voice 18: We're all getting tired of saying probably corporate plan.

[1:18:14] Voice 18: But that is, and during that visioning process, I think that, what are we celebrating?

[1:18:20] Voice 18: How would we celebrate it?

[1:18:23] Voice 18: I say this with respect.

[1:18:24] Voice 18: I don't know whether the Premier knows a lot about the Islands Trust.

[1:18:28] Voice 18: trust um that might be an opportunity um that uh presents itself associated with the 50th universe

[1:18:36] Voice 18: 50th anniversary of the uh of the institution so through the visioning process you might come

[1:18:42] Voice 18: to a place where you agree on where you'd like to go with that and how you'd like to celebrate it if

[1:18:48] Voice 18: you want to so

[1:18:50] Voice 19: it's satisfactory trustee yates excellent thank you any further business today

[1:18:54] Voice 19: on this item trust council thank you very much i'm going to proceed with our agenda i was hoping we

[1:19:01] Voice 19: would be at this place by 11 o'clock so 11 20 it's not too bad um i'm going to turn it over to uh uh

[1:19:08] Voice 19: legislative services manager uh david marler um to uh hold the islands trust conservancy board

[1:19:15] Voice 19: member election.

[1:19:28] Voice 8: Okay, thank

[1:19:36] Voice 15: you. Okay, so we're going to follow the same process that we used

[1:19:42] Voice 15: back in November for the elections of the Executive and the Chair. So I'm going to ask

[1:19:51] Voice 15: for nominations. I'll call three times for nominations. Anybody can be nominated, whether

[1:19:56] Voice 15: not they've been indicated of interest i will also ask for a second there and then ask the person

[1:20:02] Voice 15: being nominated if they wish to stand and then once that's done we'll lori will just list the

[1:20:08] Voice 15: names up here on the screen once we've closed that i'll then get a scrutiny i'll ask council

[1:20:15] Voice 15: by resolution to appoint a scrutiny and that can be any trustee in the meeting or online

[1:20:22] Voice 15: that would then join me in counting the ballots after the vote.

[1:20:26] Voice 15: I'll be doing the ballots by paper for the people in the room here.

[1:20:30] Voice 15: And for those people online, I will email it to them and ask them just to email back the ballot to me.

[1:20:37] Voice 15: And then we'll count them all together afterwards.

[1:20:41] Voice 15: So any questions before we continue?

[1:20:44] Voice 15: Okay, so I'd just like to call it this time for nominations for the vacancy at the

[1:20:49] Voice 15: Arnst Trust Conservancy.

[1:20:51] Voice 15: Okay, I just see the logometrics hand up first.

[1:20:54] Voice 3: I nominate Trustee Gavro.

[1:20:56] Voice 3: I'll

[1:20:57] Voice 8: second that nomination.

[1:20:59] Voice 8: You beat me to it.

[1:21:00] Voice 8: Thank you.

[1:21:01] Voice 15: Trustee Gavro, do you accept the nomination?

[1:21:04] Voice 15: Okay, thank you.

[1:21:05] Voice 15: So she's accepted the nomination.

[1:21:07] Voice 15: Okay, are there any other nominations?

[1:21:09] Voice 15: I see a sub-voter.

[1:21:12] Voice 15: I'd like to nominate Trustee Boland.

[1:21:16] Voice 15: I need a seconder for that.

[1:21:19] Voice 15: Okay, so decked out and Trustee Boland, you accept that nomination.

[1:21:26] Voice 15: Thank you.

[1:21:29] Voice 15: It's going to call a second time for the nominations for Allen's Trust Conservancy vacancy.

[1:21:35] Voice 15: And I call a third time for the nominations for Allen's Trust Conservancy.

[1:21:41] Voice 15: Okay, with that, then the nominations are closed and we have two people running,

[1:21:46] Voice 15: running, so there will be an election. I'm going to hand out the ballots right away and

[1:21:50] Voice 15: you can just go any way you want to mark them and then I have a box and I'll come around

[1:21:56] Voice 15: and collect them from you. Okay, thanks.

[1:22:04] Voice 15: I always forget the scrutiny, even though I said that. Could I get council to just by

[1:22:09] Voice 15: resolution appoint a member of scrutiny? Thank you.

[1:22:12] Voice 15: you. Okay. Okay. Okay, Louise Stanford, go ahead. You're going to nominate somebody for

[1:22:27] Voice 15: scrutiny. Me.

[1:22:33] Voice 11: I'll second that. Okay,

[1:22:38] Voice 15: thank you. So counsel, can you just by vote indicate if you

[1:22:42] Voice 15: agree? All right, thank you. So Kate Louise Stanford is scrutiny.

[1:22:54] Voice 17: um may i interject um online are we sending in an email is that uh

[1:23:03] Voice 15: yeah if you just wait a few

[1:23:04] Voice 15: minutes i'll have an email so just watch your email inbox and i'll let you know when it's sent

[1:23:09] Voice 15: thank you yes

[1:23:12] Voice 8: everybody

[1:23:59] Voice 15: have your attention thank you thank you okay i just want to announce that

[1:24:04] Voice 15: the new islands trust conservancy board member is trustee agavro thank

[1:24:15] Voice 8: you both for running that

[1:24:16] Voice 8: That was great. Thank you.

[1:24:17] Voice 19: Thank you, David, and thank you, Lisa,

[1:24:19] Voice 19: and thank you, Marie, for running,

[1:24:22] Voice 19: and congratulations, Lisa.

[1:24:25] Voice 19: I'm jealous, actually,

[1:24:27] Voice 19: that the Island's Trust Conservancy

[1:24:29] Voice 19: is a great place to be.

[1:24:31] Voice 19: Susan Yates.

[1:24:33] Voice 6: Just a quick comment.

[1:24:34] Voice 6: As an already board member

[1:24:36] Voice 6: on the Island's Trust Conservancy,

[1:24:38] Voice 6: I would have been delighted to work with both of you.

[1:24:40] Voice 6: Thank you.

[1:24:43] Voice 19: Thank you.

[1:24:44] Voice 19: So, Council, we are now at the new business section.

[1:24:48] Voice 19: um i'm gonna uh uh ask you um you know we are at 11 35 we are scheduled to end

[1:24:55] Voice 19: today at noon but of course that's flexible as it says on the agenda only estimated we've got

[1:25:02] Voice 19: quite a bit of business so indeed in the new business section here um i have to ask council

[1:25:09] Voice 19: that are these things that we need to decide today and um can any of these items be deferred

[1:25:17] Voice 19: to our September council.

[1:25:19] Voice 19: I've spoken with council about that possibility,

[1:25:22] Voice 19: and certainly we would build a schedule

[1:25:25] Voice 19: for September council to accommodate that.

[1:25:29] Voice 19: And so with that said,

[1:25:31] Voice 19: I'm just going to go through these sequentially

[1:25:33] Voice 19: and address the person that is bringing it forward.

[1:25:39] Voice 19: And if there's an ability to defer that to future council,

[1:25:42] Voice 19: I think we would all appreciate that.

[1:25:45] Voice 19: But let us begin.

[1:25:47] Voice 19: and see how that process goes.

[1:25:48] Voice 19: And I'm going to ask you to stick with us

[1:25:50] Voice 19: for as long as it takes

[1:25:51] Voice 19: and be succinct in your remarks

[1:25:53] Voice 19: as we proceed through.

[1:25:55] Voice 19: So 19.1 is Trustee Gavro,

[1:25:57] Voice 19: Islands Trust Referral Process

[1:25:59] Voice 19: with Indigenous Communities, RFD.

[1:26:01] Voice 19: Trustee Gavro, how would you like to proceed?

[1:26:04] Voice 9: I think that actually there is a lot of support

[1:26:06] Voice 9: for this RFD.

[1:26:08] Voice 9: I think we could probably...

[1:26:10] Voice 19: Then please introduce it

[1:26:11] Voice 19: and we'll go for discussion then.

[1:26:13] Voice 9: Yeah, I think we can all see the implications of this.

[1:26:15] Voice 9: so it's a

[1:26:17] Voice 9: very it's a very important to ask so

[1:26:23] Voice 19: do you want to introduce your motion in fact just

[1:26:25] Voice 19: simply make the motion and

[1:26:27] Voice 9: then we can have

[1:26:27] Voice 19: a discussion around the motion if it's a seconded

[1:26:30] Voice 19: great and then

[1:26:31] Voice 19: uh we'll go from there great

[1:26:33] Voice 9: um i move that trust council request staff to a

[1:26:37] Voice 9: evaluate the implications of a longer referral response window and b consider how trust council

[1:26:43] Voice 9: and LTCs might consult with First Nations to better understand

[1:26:47] Voice 9: what changes in the current referral process should be made

[1:26:51] Voice 9: to both improve communication and to further reconciliation

[1:26:55] Voice 9: and report back to Trust Council.

[1:26:59] Voice 19: A lot of

[1:27:00] Voice 19: folks seconding that. So Sam Bothwick, I think I saw

[1:27:03] Voice 19: the first one. So that's indeed seconded. Do you wish to speak

[1:27:07] Voice 19: to your motion?

[1:27:09] Voice 9: I do not. Well, I just

[1:27:12] Voice 9: wish to say that I believe we're all

[1:27:17] Voice 9: kind of in a rock and a hard place. We all want reconciliation

[1:27:20] Voice 9: and we're kind of bound by our land use

[1:27:23] Voice 9: bylaws. There should be a way

[1:27:28] Voice 9: forward. We're led by

[1:27:32] Voice 9: motions and we're about to start making some motions

[1:27:36] Voice 9: that are going to shape the future of

[1:27:40] Voice 9: of the Islands Trust.

[1:27:41] Voice 9: And we need as much support in making those decisions.

[1:27:45] Voice 19: Thank you.

[1:27:47] Voice 19: Thank you very much, Lisa.

[1:27:49] Voice 19: Any other speakers on the motion?

[1:27:50] Voice 19: Laura Patrick.

[1:27:54] Voice 3: Last term in my role as chair,

[1:27:57] Voice 3: one of the penders,

[1:27:59] Voice 3: one of the nations wrote a letter

[1:28:00] Voice 3: after receiving five referrals from the Islands Trust,

[1:28:04] Voice 3: like at the same time.

[1:28:06] Voice 3: And they sat down and penned a letter to us

[1:28:08] Voice 3: about receiving five.

[1:28:11] Voice 3: and so there's that overwhelming issue but in there they also said they don't want to be seeing

[1:28:16] Voice 3: these at the referral stage they want to be they want to be engaged at the earlier at the problem

[1:28:21] Voice 3: identification concept and solution design phase so this is a bit bigger but a good step but i

[1:28:29] Voice 3: hope we go into it with that broad mind and open ears when we consult them

[1:28:33] Voice 19: indeed thank you for

[1:28:35] Voice 19: to that message, Lord Patrick. Sam Borthwick.

[1:28:39] Voice 13: I'm going to keep this very brief, but yeah, I sort of want to echo a little bit of what

[1:28:42] Voice 13: Trustee Patrick was saying. This is a colonial process.

[1:28:47] Voice 13: Our framework is a colonial framework, and I think

[1:28:51] Voice 13: we all recognize that there is potential to do things

[1:28:55] Voice 13: in a way that's informed by the wisdom that exists

[1:28:58] Voice 13: on these lands already, and I think it's really important that we move towards

[1:29:02] Voice 13: towards making sure that our processes are not hostile to the people who came before us

[1:29:08] Voice 13: and who are still here. Involving them in a way that's organic and respectful is

[1:29:15] Voice 13: absolutely paramount, and I'm very much in support of the motion.

[1:29:18] Voice 19: Thank you, Sam. Any other speakers on the motion? Online, are there any speakers on the motion?

[1:29:26] Voice 19: Just quickly take a glance here. Looks quiet. All right, I'll call for the vote then. All those

[1:29:32] Voice 19: in favor and online i see two three hands up four hands up five hands up excellent okay hands down

[1:29:45] Voice 19: any opposed none opposed that carries unanimously thank you lisa for bringing that to us and thank

[1:29:54] Voice 19: you council for supporting it absolutely i

[1:29:58] Voice 9: just want to thank everyone that helped me

[1:30:00] Voice 9: draft this RFD and for the support. Thank you.

[1:30:02] Voice 19: Thank you. I'm going to continue on now to 19.2

[1:30:07] Voice 19: Trustee Boland. Improved information access for trustees.

[1:30:11] Voice 19: How would you like to proceed?

[1:30:16] Voice 5: I believe it's quite fairly straightforward and I think the staff

[1:30:21] Voice 5: are sympathetic to it. So how

[1:30:24] Voice 19: would you make

[1:30:24] Voice 5: the motion then?

[1:30:25] Voice 5: Okay. Can you point me to the right page? I've kind of drifted off

[1:30:30] Voice 5: off page tell me which page it's on so I can read it 227 oh yeah okay okay well so uh the staff

[1:30:49] Voice 5: discussed requirements and options with trustee Boland and report back on possibilities and

[1:30:55] Voice 5: efforts required to improve trustee access to key documents and if anybody would like me to explain

[1:31:03] Voice 5: what I'm talking about in this I'm happy to do that but I'm assuming that it was evident from

[1:31:09] Voice 5: from the text provided yeah is

[1:31:14] Voice 19: there a seconder for the motion I'll second trustee Doug Falk

[1:31:18] Voice 19: do you wish to speak further to it indeed your concept is included in the package that

[1:31:24] Voice 19: rings so uh trustee Peterson uh

[1:31:31] Voice 20: I just want to note the the recommendation uh asked stuff to

[1:31:35] Voice 20: uh discuss with trustee Boland and and a in discussions with a couple other trustees I

[1:31:42] Voice 20: know that there's at least a couple of myself and at least a couple other trustees that have

[1:31:46] Voice 20: some interest in helping improve the access of the documents so i wonder if we could just

[1:31:53] Voice 20: amendment to make that instead of trustee boland perhaps interested trustees but because i think

[1:32:01] Voice 20: maybe a couple of minds helping uh okay

[1:32:05] Voice 8: so

[1:32:07] Voice 20: i i move that the motion be amended to change trustee

[1:32:11] Voice 20: Boland to interested trustees.

[1:32:14] Voice 20: Okay, so

[1:32:17] Voice 19: the amendment, you got that, Laurie?

[1:32:19] Voice 19: Thank you.

[1:32:20] Voice 19: Is the amendment clear to everybody?

[1:32:24] Voice 19: Okay, so then I've got a

[1:32:25] Voice 19: seconder in Sam Borthwick.

[1:32:27] Voice 19: And are we

[1:32:29] Voice 19: prepared to vote?

[1:32:30] Trustee Elliott: No.

[1:32:31] Voice 19: Okay, so discussion.

[1:32:32] Voice 19: Then Trustee Elliott, Trustee Fast.

[1:32:36] Trustee Elliott: I still find this

[1:32:38] Trustee Elliott: a little bit unclear. The CAO's

[1:32:40] Trustee Elliott: comments are to perhaps

[1:32:42] Trustee Elliott: consider referring it to

[1:32:44] Trustee Elliott: a committee to um to deliberate on so i'm not just wanted some thoughts on that

[1:32:54] Voice 19: sierra you want to make a remark on that recommendation

[1:33:06] Voice 19: thank you for that all right joe yep so on the amendment i just surround fast thank you

[1:33:13] Voice 11: i support

[1:33:14] Voice 11: support the amendment, because I have ideas too. Maybe there are others. And I would suggest

[1:33:20] Voice 11: another amendment so we could save time on the vote. And that's just to add that council direct

[1:33:25] Voice 11: staff to the trust council.

[1:33:31] Voice 19: I'm going to accept that as a friendly amendment. I'm sure that

[1:33:35] Voice 19: Laurie would have captured that, but that's fine. So therefore, there's any further discussion on

[1:33:41] Voice 19: the amendment and can i call the vote on the amendment all those in favor and online on the

[1:33:49] Voice 19: amendment one two online please lower your hands everybody three online or online sorry i guess the

[1:33:59] Voice 19: phones are separate a little slow there so please lower your hands

[1:34:02] Voice 14: and

[1:34:06] Voice 19: any opposed there's a tip

[1:34:10] Voice 19: listen to the beep beep of the phones so none opposed so that carries the amendment so now

[1:34:17] Voice 19: we're back now we're the amended motion um is there any further discussion on the amended motion

[1:34:22] Voice 19: um trustee elliot did you want to reiterate that remark i

[1:34:27] Trustee Elliott: just wondered if it if the interested

[1:34:29] Trustee Elliott: members might be a working group um and could be identified so that we could have some clarity or

[1:34:36] Trustee Elliott: it's in the governance committee like who's okay i don't whatever

[1:34:40] Voice 19: so so back to the cao

[1:34:43] Voice 19: where we left off earlier ceo hudson um yeah

[1:34:48] Voice 18: um i think my interests were satisfied by not

[1:34:51] Voice 18: having us report to one trustee and getting one perspective associated with this um this

[1:34:57] Voice 18: would default we'd be reporting back to executive committee on the progress of it because that's

[1:35:01] Voice 18: where we return our briefing notes

[1:35:03] Voice 18: and we'll figure out a way to engage with people largely.

[1:35:09] Voice 18: Probably a working group would be some extra administration

[1:35:11] Voice 18: that might not be needed.

[1:35:14] Voice 18: So let us think this through.

[1:35:17] Voice 18: We've talked with Trustee Boland and understand her interest.

[1:35:21] Voice 18: It is potentially significant or potentially not.

[1:35:25] Voice 18: And we just haven't done that work yet and we'll do it.

[1:35:29] Voice 19: All right, then.

[1:35:30] Voice 19: I'm going to take it, then we can proceed

[1:35:32] Voice 19: with the vote, actually, but

[1:35:34] Voice 19: Trustee Boland, do you have anything?

[1:35:35] Voice 5: Just a quick

[1:35:36] Voice 5: in response to Toby's

[1:35:38] Voice 5: comment. Maybe before we finish, we could

[1:35:40] Voice 5: just have a show of hands of who's interested

[1:35:42] Voice 5: in it, just to get a

[1:35:44] Voice 5: first

[1:35:44] Voice 19: pass. Sure, that's a good

[1:35:46] Voice 19: idea. Thanks.

[1:35:48] Voice 19: We'll ask you to probably coordinate that.

[1:35:51] Voice 19: That's fine.

[1:35:52] Voice 19: So, is there any further discussion on the

[1:35:54] Voice 19: motion?

[1:35:56] Voice 19: Online? No?

[1:35:58] Voice 19: Then I'm going to call the vote. All those in favour of the

[1:36:00] Voice 19: amended motion?

[1:36:03] Voice 19: Online, please.

[1:36:05] Voice 19: One, two, three, four, five.

[1:36:07] Voice 19: Yep.

[1:36:07] Voice 19: So please lower your hands.

[1:36:11] Voice 19: Excellent.

[1:36:12] Voice 19: Any opposed?

[1:36:15] Voice 19: None opposed.

[1:36:16] Voice 19: So that carries.

[1:36:17] Voice 19: Thank you very much.

[1:36:19] Voice 19: So then 19.4 now.

[1:36:22] Voice 19: Oh, show of hands for those expressing interest.

[1:36:26] Voice 19: So those folks interested in participating in discussion,

[1:36:29] Voice 19: could you just raise your hands and I'll get you,

[1:36:32] Voice 19: Trustee Boland, to make note of that.

[1:36:34] Voice 19: and I'm going

[1:36:35] Voice 19: to actually put my hand up as long as we're not a quorum we're all good

[1:36:43] Voice 19: all right

[1:36:46] Voice 8: online

[1:36:49] Voice 19: anybody interested in being part of this commit this informal gathering

[1:36:56] Voice 19: okay so no expressions of interest online

[1:37:01] Voice 19: um all right so let us continue on 19.4 I don't want to rush you trying to I'm trying to

[1:37:07] Voice 19: consciously go a little slow trustee Boland again a request for September agenda item email dated

[1:37:14] Voice 19: June the 6th when this came in fairly late in the process yes it's

[1:37:19] Voice 7: nice to share

[1:37:20] Voice 19: view I'm sorry I

[1:37:22] Voice 19: jumped ahead right trustee share view of calendar of trust meetings with trustees um so how would

[1:37:31] Voice 19: you like to proceed you want to advance that today trustee Boland uh

[1:37:38] Voice 5: yes please because I think the

[1:37:40] Voice 5: The staff have already identified that it's

[1:37:43] Voice 19: reasonable and possible.

[1:37:45] Voice 19: So can I get you to advance the motion then?

[1:37:49] Voice 5: The staff consider options and report back on possibilities and effort required to provide

[1:37:55] Voice 5: trustee view access to integrate a calendar of trust meetings.

[1:38:00] Voice 19: All right, so moved.

[1:38:01] Voice 19: Do I have a seconder?

[1:38:03] Voice 19: Trustee Sam Borthwick seconded.

[1:38:05] Voice 19: Who's to speak to the motion?

[1:38:08] Voice 19: No.

[1:38:08] Voice 19: No. Is there any discussion on the motion? Online, anybody? No. Can I call then? I'll call for the vote then on the motion on the floor.

[1:38:22] Voice 19: All those in favor? And I got one, two, three, four, five. Online. So please lower your hands. Any opposed? None opposed or carries unanimously.

[1:38:38] Voice 19: I'm going to say, say again, one online. Oh, sorry. Oh, look at that, Trustee Dodds. Sorry.

[1:38:44] Voice 19: Thank you very much, Trustee Dodds. Okay. Next item, then Trustee Boland again, 19.4,

[1:38:53] Voice 19: request for September agenda item emailed dated June the 6th. That's in your package.

[1:38:57] Voice 19: Trustee Boland, do you wish to advance this today?

[1:39:03] Voice 5: Yes. Sorry, there's something gone wrong with my

[1:39:07] Voice 5: view of my PDF document

[1:39:09] Voice 5: so I'm looking I'm having able assistance from my colleague so yeah so that

[1:39:17] Voice 5: this was basically I think in December Laura brought forward the fact that we needed to

[1:39:30] Voice 5: re-look at the provincial request and then in March I proposed that we would respond to the

[1:39:36] Voice 5: minister and so by September so I think it's appropriate that we have this on the agenda for

[1:39:44] Voice 5: September and there's a slight disconnect in that I believe there's a slim possibility that you may

[1:39:49] Voice 5: be speaking to the minister in September at UBCM before the trust council meeting so I suppose I

[1:39:58] Voice 5: would like a to put this on the agenda for discussion and b that we understand what you

[1:40:08] Voice 5: might say to the minister if you succeed in speaking to him in this regard thank you

[1:40:17] Voice 19: um now we discussed this at executive committee meeting um yes on tuesday cao hudson killing

[1:40:24] Voice 18: Well, we already have direction to do this in September that you've provided, Trust Council.

[1:40:29] Voice 18: So I think that this is perhaps a reminder to fulfill that obligation.

[1:40:36] Voice 18: And, yeah, there's two ways to run into the minister.

[1:40:39] Voice 18: One, formally in a meeting, and there was a decision at the last executive committee to not have a meeting with Minister Kang,

[1:40:47] Voice 18: partially because of the reason that Trustees Boland outlined, that the sequencing isn't great.

[1:40:53] Voice 18: and we're very successful in getting a longer face-to-face meeting in Victoria

[1:40:58] Voice 18: than we traditionally are at some other location

[1:41:00] Voice 18: when other competing jurisdictions don't get an access to the minister.

[1:41:04] Voice 18: We still have three or four other minister meetings

[1:41:06] Voice 18: that we're contemplating and have a rationale for.

[1:41:10] Voice 18: But we could informally run into the minister during that,

[1:41:15] Voice 18: or chair a meeting, and

[1:41:16] Voice 18: I expect he'd answer us to the status of where we are.

[1:41:21] Voice 18: You can expect a response.

[1:41:23] Voice 18: following the september trust council meeting something to that effect but i won't put words

[1:41:27] Voice 18: in his mouth okay

[1:41:29] Voice 19: so yeah so do we it seems to me we don't need a motion to this because it's

[1:41:35] Voice 19: already identified as to be on the agenda for september okay so is that satisfactory trustee

[1:41:40] Voice 19: bowen okay super thank you i'm gonna go then to 19.5 now trustee peterson uh disposition of

[1:41:48] Voice 19: delegations uh briefing um thank you for bringing this tim and do you wish to address this today

[1:41:53] Voice 19: Thank you,

[1:41:53] Voice 20: Chair.

[1:41:57] Voice 20: I don't want to spend a lot of time on this, but I think it's appropriate that we have a discussion around this question.

[1:42:05] Voice 20: I don't want to overload September, but I brought this up so that everyone could put their minds to this.

[1:42:13] Voice 20: I think there's been problematic response in the past, so hopefully we'll get this on a future agenda with a bit more time to discuss.

[1:42:23] Voice 19: Thank you.

[1:42:24] Voice 19: Thank you, Trustee Peterson.

[1:42:26] Voice 19: So if that's all right then, I'm going to continue on with the new business items.

[1:42:30] Voice 19: We have two new business items that we added.

[1:42:33] Voice 19: Point of order, yes, sir?

[1:42:35] Voice 21: At the beginning of Trust Council meeting, we amended the agenda to include 19.6 to discuss insurance changes by the CAO.

[1:42:46] Voice 19: That's exactly where I'm going next.

[1:42:48] Voice 19: Trustee Bernardo, thank you.

[1:42:50] Voice 19: you. We have two items that were added at the beginning of the meeting. 19.6 was the insurance

[1:42:56] Voice 19: item, and 19.7 is trustee attendance, and that was Trustee Yates that brought that to us. But

[1:43:02] Voice 19: the CAO would like to speak to our insurance situation. CAO Hudson-Piller, over to you.

[1:43:08] Voice 19: Thanks, trustees.

[1:43:09] Voice 18: I think I can be quick. So we, and I've got Julia Mobs here who will step on my

[1:43:15] Voice 18: foot if i misspeak so very quickly we've been in the insurance market as we need to be um

[1:43:22] Voice 18: to cover our errors and emissions and our general liability over the last number of years those

[1:43:28] Voice 18: costs have gone up and even from the end of last term there's direction by trust council to look

[1:43:34] Voice 18: at options we've been aggressively doing that we applied to undertake conversations with the

[1:43:41] Voice 18: The Municipal Insurance Agency, who's the agency that provides insurance to all local governments,

[1:43:46] Voice 18: we are not part of that group, so we're on the open market.

[1:43:51] Voice 18: They are amenable to that situation, and sometime in the new year, they'll think that through.

[1:43:56] Voice 18: We got some actuarial analysis that was provided that says that, hey, we might be a good candidate.

[1:44:04] Voice 18: So they'll think that through, and we'll see where we go.

[1:44:07] Voice 18: So I have heard at this table and others, and this would be a good time, around what

[1:44:12] Voice 18: would self-insurance look like?

[1:44:14] Voice 18: And because we have sort of three options in front of us, our continuing open market

[1:44:19] Voice 18: insurance considerations, joining the MIA and whatever shelter they can provide the

[1:44:25] Voice 18: Islands Trust and benefits, or self-insurance, we're going to have answers for two out of

[1:44:30] Voice 18: those three.

[1:44:30] Voice 18: I just thought that if you simply directed me to investigate the possibilities associated

[1:44:36] Voice 18: with self-insurance that served that simply now I know that that might not go that way and that's

[1:44:42] Voice 18: okay um and then I wouldn't I would take that and I do a bit of background research to see if that's

[1:44:47] Voice 18: a viable option I think it's a great idea let's see what you think okay

[1:44:59] Voice 19: thank you CA I'll get you

[1:45:00] Voice 19: to turn your microphone off and show Bernardo has something to offer uh

[1:45:03] Voice 21: if we need a motion to do

[1:45:04] Voice 21: that uh i'm happy to make the motion or we can just go by consent that um the ceo oh okay all

[1:45:13] Voice 21: right good is it possible to say at this point what the potential cost difference might be

[1:45:19] Voice 21: between our current insurance cost and what it might be if we join the municipal structure

[1:45:27] Voice 18: i can't say with assurance what that is but less is the hope and there's more benefits potentially

[1:45:35] Voice 18: potentially than simply premiums and and so forth so it's certainly worth consideration

[1:45:42] Voice 18: as we investigate this self-insurance option i think there would be some you know some reasonable

[1:45:46] Voice 18: costs associated with that but certainly not much more than let's say getting a legal opinion on

[1:45:51] Voice 18: something so um i think that we could i could manage those costs on your behalf reasonably

[1:45:57] Voice 18: so i just put something that simple um up there and well if i could just

[1:46:01] Voice 21: quickly uh the additional

[1:46:03] Voice 21: benefits do you mean by that there would be broader or additional coverage what there might

[1:46:10] Voice 18: be is um less volatility on an annual basis because we're averaged out with a whole bunch

[1:46:18] Voice 18: of other entities at the same time and that might provide a smoother horizon you know the old dollar

[1:46:24] Voice 18: cost averaging idea but i'm getting close to speaking beyond my financial capabilities

[1:46:29] Voice 18: and but julie's smiling i mean it's all good um so so that would be the rationale there's

[1:46:35] Voice 18: other membership benefits potentially okay

[1:46:38] Voice 19: thank you does somebody want to make the motion that's

[1:46:40] Voice 19: on the screen joe bernardo

[1:46:41] Voice 8: and

[1:46:42] Voice 19: a second by joe bernardo by susan yates but joe can i get you

[1:46:47] Voice 19: to read the motion uh yes the trust council requests staff to research the possibility

[1:46:52] Voice 19: of self-insurance and that was the motion you wish to second susan yates thank you so that's

[1:46:57] Voice 19: moved and seconded any further discussion online no all those in favor all those in favor of the

[1:47:07] Voice 19: motion please lower your hands two or three online any opposed and i think actually got

[1:47:17] Voice 19: four online there david did you pick that up yeah all right so that carries unanimously um

[1:47:24] Voice 19: i think i asked those opposed sorry it's a formality not opposed so that carries unanimously

[1:47:31] Voice 19: thank you um the final item then 19 point of new business 19.7 trustee attendance trustee yates

[1:47:39] Voice 19: you brought that to us.

[1:47:41] Voice 19: Hopefully, if you have a motion,

[1:47:43] Voice 19: you've advanced that to

[1:47:44] Voice 19: Lori.

[1:47:46] Voice 19: I do

[1:47:47] Voice 6: not have a motion. What I would like to do

[1:47:49] Voice 6: is put together

[1:47:51] Voice 6: my questions and concerns

[1:47:52] Voice 6: about trustee non-attendance

[1:47:55] Voice 6: and just send them

[1:47:57] Voice 6: to the executive committee

[1:47:58] Voice 6: and see whether there is something worth

[1:48:01] Voice 6: discussing in September.

[1:48:05] Voice 19: You're just going to

[1:48:07] Voice 19: essentially write to us

[1:48:09] Voice 19: and then we'll carry it from there okay so that seems satisfactory approach to the method thank

[1:48:14] Voice 19: you um i'm going to continue on with correspondence if that's all right with council

[1:48:20] Voice 8: oh thank you

[1:48:23] Voice 19: don't jump over that so this position of delegations is the first item indeed we had

[1:48:29] Voice 19: one delegation here today and certainly as a normal state of affairs we thank them for uh

[1:48:35] Voice 19: their delegation. Over the years, there is some delegations that require quite a bit of formal

[1:48:42] Voice 19: rereading of the presentations and research in order to be able to provide an informed

[1:48:47] Voice 19: thank you to them. And I think we want to try and scale that back to something

[1:48:52] Voice 19: a courtesy more than anything else. But I'm going to ask council in terms of a simple thank you

[1:49:02] Voice 19: to the delegations is there anything further that we would like to actions we would like to take with

[1:49:06] Voice 19: respect to the delegations and dag fog

[1:49:09] Voice 2: yeah i i just think that we lost an opportunity

[1:49:14] Voice 2: by following our procedure uh maybe too strictly like when one of the delegations

[1:49:20] Voice 2: had questions of us and we we did not answer so we make it a one-way communication

[1:49:28] Voice 2: that we receive, but we don't engage with them.

[1:49:32] Voice 2: And I think that doesn't feel good.

[1:49:36] Voice 2: And I think that it's unnecessary for us

[1:49:38] Voice 2: to add that kind of element to the relationship.

[1:49:45] Voice 2: And so I would like to see that we loosen up the process

[1:49:50] Voice 2: so we can allow for that.

[1:49:54] Voice 19: Yeah, well, I think we can discuss that

[1:49:57] Voice 19: at the Executive Committee for September's Council.

[1:50:00] Voice 19: It has been a topic of conversation over the years,

[1:50:03] Voice 19: and we've landed on 10 minutes,

[1:50:05] Voice 19: including questions and answers.

[1:50:07] Voice 19: Most delegates end up going to the full 10 minutes,

[1:50:11] Voice 19: and then that gets more complicated

[1:50:13] Voice 19: because we have to respect Council's time.

[1:50:14] Voice 19: But I would say that we can revisit that

[1:50:16] Voice 19: and see whether or not we reduce the time

[1:50:21] Voice 19: or more clear about that or extend the time.

[1:50:24] Voice 19: but indeed when it's one delegation it's relatively easy and maybe it's even more

[1:50:29] Voice 19: uncomfortable in a situation like that when we have six or seven or eight delegations it gets

[1:50:33] Voice 19: a lot more complex and i

[1:50:35] Voice 19: and the previous council actually the question period doubled the length of

[1:50:40] Voice 19: time of the thing and that's something also that we are cognizant of having to manage so appreciate

[1:50:45] Voice 19: you bringing that forward

[1:50:46] Voice 2: my point though was more to do with answering that we answered their

[1:50:51] Voice 2: There are questions rather than the other way around.

[1:50:54] Voice 2: Let me include that as part of the delegation.

[1:50:57] Voice 19: Yep.

[1:50:57] Voice 19: So, Trustee Elliott, Trustee Stanford, on disposition of delegation, is there any action you'd like to take specific to, rather than the topic of disposition of delegations?

[1:51:08] Voice 19: Because Trustee Peterson has asked to bring that back in the future.

[1:51:12] Voice 19: He's deferred that discussion at this time.

[1:51:15] Voice 19: It's specific to do with this delegation, this council.

[1:51:19] Voice 19: Trustee Stanford?

[1:51:20] Voice 19: No.

[1:51:20] Voice 19: Trustee Elliott?

[1:51:23] Voice 19: other than thank you oh

[1:51:26] Trustee Elliott: sorry i would like to speak more broadly to it um that we also consider

[1:51:31] Trustee Elliott: this part of our larger communications strategy because this is about when people come to us this

[1:51:37] Trustee Elliott: is our forum they're speaking to us and i totally agree with you it is about we need to have some

[1:51:43] Trustee Elliott: way of responding in a way that's a dialogue um but we cannot have a lot of back and forth

[1:51:51] Trustee Elliott: forth discussion. So what is the forum for that? And I think that's a communications strategy that

[1:51:56] Trustee Elliott: we need to work on. So I would suggest that we fold that into our larger communication strategy

[1:52:02] Trustee Elliott: and consider disposition of delegations part of that consideration.

[1:52:09] Voice 19: Okay, thank you. So then we'll just provide a female thank you response to the delegation

[1:52:16] Voice 19: for joining us. And indeed, it was a good presentation. So thank them for that.

[1:52:22] Voice 19: I'm going to go to correspondence now.

[1:52:23] Voice 19: That's all right.

[1:52:23] Voice 19: We have two pieces of correspondence here today,

[1:52:25] Voice 19: which first from past trustee Peter Johnson regarding the X-Day.

[1:52:30] Voice 19: I actually asked Tim just a Quay-Tay,

[1:52:33] Voice 19: a Liskety Archaeological Project,

[1:52:36] Voice 19: and the other is a San Juan County Council letter to David Eby

[1:52:41] Voice 19: regarding Robert's Bank.

[1:52:42] Voice 19: We've just been copied on that.

[1:52:43] Voice 19: I'd suggest we receive those for information.

[1:52:46] Voice 19: Is there any further action the Trust Council would like to take

[1:52:49] Voice 19: with respect to the correspondence?

[1:52:50] Voice 19: respondents no thank you and um just let you know you know we do have a we do have a trans

[1:52:57] Voice 19: border relationship formal with the san juan county and um we i've had some conversations

[1:53:04] Voice 19: with the chair um there and we certainly anticipate that we will have a conversation

[1:53:09] Voice 19: with them at council as we've done in the past we've also there have been occasions where we've

[1:53:15] Voice 19: gone and visited them informally and they've come and visited us as well and so that will come

[1:53:20] Voice 19: you can look forward to that opportunity to maintain that trans-border relationship,

[1:53:25] Voice 19: which is very important. So I'm going to continue on if there's nothing else in correspondence.

[1:53:32] Voice 19: Summary updates. I've been trying to be a bit more disciplined on this and asking you to make

[1:53:37] Voice 19: submissions in these areas that council has an interest in. And thank you, those of you that

[1:53:43] Voice 19: that have made those submissions.

[1:53:45] Voice 19: And so again, items 22.1 through 21.7,

[1:53:50] Voice 19: I would suggest, no, 21

[1:53:53] Voice 19: .8, nine, 10 and 11.

[1:53:56] Voice 19: There's a lot there actually,

[1:53:58] Voice 19: that we received those for information.

[1:54:02] Voice 19: And indeed, I wanna thank those folks

[1:54:04] Voice 19: that attended the UBCM Housing Summit

[1:54:06] Voice 19: and those that attended the Association of Vancouver Island

[1:54:08] Voice 19: Coastal Communities and the Rural Island Economic Partnership

[1:54:11] Voice 19: for your submissions and sharing of the information

[1:54:15] Voice 19: that you've learned and received there.

[1:54:18] Voice 19: So I see a number of hands up here.

[1:54:20] Voice 19: I'm going to go with Trustee Peterson, Trustee Evans.

[1:54:25] Voice 20: Thank you, Chair.

[1:54:26] Voice 20: I just wanted to suggest that I enjoyed going to the Bain Sound Forum.

[1:54:32] Voice 20: I just, my thought while I was there is that that's actually

[1:54:35] Voice 20: an appropriate thing to be attended by the Trust Council appointee

[1:54:41] Voice 20: or alternate, Trustee Leroni or Graham, as a matter of course, in the future.

[1:54:48] Voice 20: And I guess it would be Trust Area Services maybe could try and get those guys on the invite.

[1:54:57] Voice 20: Thank you.

[1:54:58] Voice 19: Okay.

[1:54:58] Voice 19: Trustee Evans, Trustee Borsman.

[1:55:01] Trustee Evans: Just a quick question for clarity.

[1:55:04] Trustee Evans: So the items where we don't have a summary written in here, there is nothing to report out.

[1:55:09] Trustee Evans: Is that correct?

[1:55:09] Trustee Evans: Correct. Like First Nations relations, freighter anchorages.

[1:55:14] Voice 19: Yeah. So there was no submission from any trustee with respect to those items.

[1:55:18] Voice 19: And that's if you know of something that's happening in your community, particularly on the freighter anchorage issue, which is one of my favorites, that there's stuff going on in each individual community.

[1:55:29] Voice 19: And so if you've got word of something that's going on there, sharing that with council helps us understand the bigger picture.

[1:55:35] Voice 19: And of course, assuming that many of you know, there's a lot of movement afoot associated with the Port Vancouver Port Authority taking responsibility for that.

[1:55:47] Voice 19: And there's been some interesting measures just recently.

[1:55:50] Voice 19: In fact, there was an email just yesterday, Claire, I don't know if you saw that.

[1:55:53] Voice 19: You're going to speak to that.

[1:55:54] Voice 19: There was an email just yesterday about consulting with community.

[1:55:59] Voice 19: I'm just trying to reflect on that with respect to those anchorages.

[1:56:03] Voice 19: So in many respects, it's a double-edged sword, right?

[1:56:08] Voice 19: It's the fox looking after the chickens in this particular case.

[1:56:12] Voice 19: But the fact that there is plan and there is movement, and I think in this most recent email, they've recognized the noise and the environmental impacts of the vessels coming and going.

[1:56:23] Voice 19: And so we'll see some changes there, I think.

[1:56:25] Voice 19: Director Frater, do you have something to add on that?

[1:56:28] Voice 16: Yes, I can just add that after this meeting, I'll circulate an email to you all.

[1:56:31] Voice 16: But the port has just announced that they're going to be asking ships to no longer arrive at night, so no arrivals between 11 p.m. and 7 a.m., and that will be trialed for six months.

[1:56:42] Voice 16: So congratulations to all the advocates that have worked so hard to achieve that.

[1:56:47] Voice 19: Yeah.

[1:56:48] Voice 19: So, you know, it's interesting.

[1:56:49] Voice 19: The advocacy that we've been doing has been heard, and it's a little bit, but it's something.

[1:56:58] Voice 19: So I'll move off on that.

[1:57:00] Voice 19: that so indeed we'd like to hear from folks on these items um and i'm not going to go on because

[1:57:07] Voice 19: i could but i should take my own advice and submit it in writing but um anything else anybody would

[1:57:14] Voice 19: like to add uh with respect to items that we've got on this list uh susan um

[1:57:19] Voice 6: um claire could i

[1:57:21] Voice 6: ask you again to say which port authority and just those hours again thank you well we'll circulate

[1:57:28] Voice 19: the email it just

[1:57:29] Voice 8: came in yesterday even

[1:57:30] Voice 19: better it just came in yesterday is that all right claire

[1:57:32] Voice 19: yeah okay so then we'll receive all that for information oh sam borsman uh

[1:57:40] Voice 13: just sort of um

[1:57:41] Voice 13: touching back on what uh trustee peterson was saying in terms of the bain sound uh eco system

[1:57:46] Voice 13: forum um there's generally we jump there's an invitation that generally goes out to the hornby

[1:57:53] Voice 13: and denman trustees and i was very privileged to go to their one in um uh december

[1:57:58] Voice 13: And I've been invited to join their steering committee. I don't know where that falls in terms of like if it becomes a conflict of interest or not. I don't think so. But I would love for some staff advice on that. That can happen another time. But I do generally plan to be there. Last time I had an FAC meeting on the same day.

[1:58:15] Voice 13: So that's

[1:58:20] Voice 19: all. Thank you, Sam. So I'm going to move on to item 23 on our agenda, the proposed September council three day program.

[1:58:29] Voice 19: And this is a very first blush, basically based upon the template that we use.

[1:58:36] Voice 19: You can see some of the highlighted items there that you can anticipate seeing discussion on.

[1:58:41] Voice 19: And indeed, also on that agenda is the San Juan County Council liaison opportunity.

[1:58:47] Voice 19: opportunity, so that's there for information. I'm going to ask everybody that early on, like when

[1:58:54] Voice 19: you get home, if there's things you need to think that should be on our agenda, the sooner we get

[1:59:00] Voice 19: them, the sooner we can do justice, particularly any new business that you bring. If it's on your

[1:59:07] Voice 19: mind now or in the next month, get it rolling so that we have lots of time to ensure that you have

[1:59:14] Voice 19: the staff resources and the preparation time for us to get it in the package so that trustees are

[1:59:20] Voice 19: in a good place to make good decisions i want to thank everybody that's done that

[1:59:24] Voice 19: for this session here uh today it is incredibly helpful so the proposed september trust council

[1:59:31] Voice 19: agenda uh trustee elliott

[1:59:33] Trustee Elliott: um just on the last day what is the priorities chart referring to

[1:59:40] Voice 19: which one uh

[1:59:41] Trustee Elliott: after the trustee summary update there's a priorities chart december trust

[1:59:44] Trustee Elliott: council draft schedule is that referring to the strategic planning or work plan

[1:59:52] Voice 8: lori foster thank

[1:59:54] Voice 1: you uh the priorities chart is generated out of our applications it highlights the

[2:00:00] Voice 1: active projects of all the local trust committees and the standing

[2:00:04] Voice 1: committees. Right now, that app is just getting worked on. It wasn't included on this

[2:00:08] Voice 1: agenda. It should be ready for next agenda. It's just for information, please.

[2:00:12] Voice 19: Thank you. Council, thank you. Here we are

[2:00:19] Voice 19: at 1210. I actually didn't anticipate this either.

[2:00:25] Voice 19: Thank you, everyone,

[2:00:27] Voice 19: so very much for meeting here today and those of you that are stuck

[2:00:30] Voice 19: stuck with us in the in this meeting space this has been a really good council to have this

[2:00:36] Voice 19: opportunity to be in the same space together i want to thank those that have struggled with me

[2:00:40] Voice 19: to be representative electronically and thank you for sticking with us and being there

[2:00:46] Voice 19: that's important also our next meeting is september the 26th to 28th 2023 on north pender island

[2:00:55] Voice 19: and the Penders.

[2:00:59] Voice 19: It's not one LTC, it's two.

[2:01:02] Voice 19: Anyway, the Penders, as you wish.

[2:01:05] Voice 19: And so looking forward to that opportunity.

[2:01:08] Voice 19: So no further business.

[2:01:09] Voice 19: I will call for adjournment.

[2:01:11] Voice 19: All those in favor?

[2:01:13] Voice 19: That carries.

[2:01:14] Voice 19: Hurrah.

[2:01:15] Voice 8: Hurrah.

[2:01:16] Voice 19: Thank you, everybody.