Thetis Island Local Trust Committee regular meeting, July 4, 2023

[0:00:03] Trustee Elliott: Good morning, everybody. Thank you for joining us for the Thetis Island Local Trust Committee

[0:00:10] Trustee Elliott: meeting, regular business meeting. This is an electronic meeting, and it is being live-streamed

[0:00:16] Trustee Elliott: and recorded. With us today, Trustee Luckham. Looks like he's en route somewhere. Thank you

[0:00:24] Trustee Elliott: for joining us in your travels. Where are you right now, Trustee Luckham?

[0:00:30] Trustee Elliott: Well,

[0:00:31] Trustee Luckham: good morning. Indeed, I'm in the territory of many nations, which I can't say honestly, no, but downtown Vancouver, which is certainly Coast Salish territory, the Capilano, the Shaughnessy, the Squamish, Wet'suwet'en, many nations.

[0:00:55] Trustee Luckham: And it's certainly transformed since colonization.

[0:00:59] Trustee Luckham: And I'm glad to be here today.

[0:01:03] Trustee Luckham: Thank you.

[0:01:04] Trustee Elliott: Thank you, Trustee Luckham.

[0:01:06] Trustee Elliott: And hello, Trustee Hunter.

[0:01:08] Trustee Elliott: You look like you're also on the route somewhere.

[0:01:10] Voice 3: Yes, I'm in the parking lot of Canadian Tire in Duncan.

[0:01:15] Voice 3: Okay.

[0:01:15] Voice 3: I have a ferry advisory committee meeting today at 1230 in Shamanus.

[0:01:20] Voice 3: So the only way I could get there is to get here first.

[0:01:24] Voice 3: Okay,

[0:01:26] Trustee Elliott: appreciate you joining us. I'm here, elected on Gabriela Island,

[0:01:31] Trustee Elliott: which is the traditional ancestral and unceded territory of the Sinaiimik First Nation.

[0:01:38] Trustee Elliott: The Thetis Island Local Trust Committee works and plays on the lands of the Penelakut Tribe

[0:01:47] Trustee Elliott: and Léaxin First Nation and many other Coast Salish nations, and we are grateful

[0:01:52] Trustee Elliott: to be able to continue living and working and engaging with the land and waters here

[0:01:59] Trustee Elliott: so yes I introduced myself Toby Elliott elected here on Gabriela Island

[0:02:05] Trustee Elliott: Peter Luckham and Ken Hunter your local trustees we may perhaps see Jesse McClinton electoral area

[0:02:13] Trustee Elliott: director of the CVRD perhaps joining us I know an invitation was issued and our staff members

[0:02:21] Trustee Elliott: joining us today we've got vicky bachman hello our minute taker and renee jabrat our regional

[0:02:29] Trustee Elliott: planning manager is joining us and marlis mccargar is our island planner so this is your official

[0:02:39] Trustee Elliott: forum for local trust committee members to make decisions about land use planning matters and

[0:02:45] Trustee Elliott: discuss business um so with that we'll call the meeting to order and um the agenda is there any

[0:02:55] Trustee Elliott: items to be added i know trustee luckham you had a late item of correspondence you wanted added

[0:03:02] Trustee Elliott: is there anything else yeah

[0:03:04] Trustee Luckham: uh thank you um yeah we received a letter on the weekend from the

[0:03:07] Trustee Luckham: the Theta Silent Ratepayers Association, President Wendy Hinsberger,

[0:03:14] Trustee Luckham: and would like to receive that as correspondence late for the agenda.

[0:03:18] Trustee Luckham: It's pertinent to the date.

[0:03:20] Trustee Luckham: And the other item I'd like to add is a request of the new business,

[0:03:26] Trustee Luckham: request the LTC to cover expenses for a trip to Vancouver

[0:03:32] Trustee Luckham: to attend the court hearing of the uh lot 88 okay

[0:03:39] Trustee Elliott: so we'll add that under new business 11.1

[0:03:42] Trustee Elliott: expenses related to um pilkey road court hearing yeah

[0:03:52] Trustee Luckham: and that's where i am today that's why i'm

[0:03:55] Trustee Luckham: here not attending the meeting um i think it's important that someone be there and um that

[0:04:01] Trustee Luckham: that subsequently that may interrupt my availability depending upon when they get to

[0:04:06] Trustee Luckham: that item on the docket when

[0:04:09] Trustee Elliott: is it scheduled um to be addressed do you know they

[0:04:12] Trustee Luckham: don't schedule it

[0:04:13] Trustee Luckham: they uh it starts at 9 45 and could be any time before four o'clock

[0:04:17] Trustee Elliott: okay okay i appreciate you

[0:04:21] Trustee Elliott: being there that's um important work for sure anything to be added uh trustee hunter to the

[0:04:30] Trustee Elliott: the agenda no okay well yeah

[0:04:33] Voice 3: i unmuted um i just wanted well i think i phoned staff about this

[0:04:39] Voice 3: i want to change my priority from the shoreline to something that is resembles affordable housing

[0:04:47] Voice 3: but we'll get to that later i suppose i don't know if that's an agenda item or or when we get

[0:04:53] Voice 3: to that point

[0:04:54] Voice 3: in the agenda

[0:04:54] Trustee Elliott: we have it at 8.2 there's consideration of housing review project

[0:04:59] Trustee Elliott: as a local trust committee major project so we can discuss them okay thank

[0:05:05] Trustee Elliott: you if that's what

[0:05:07] Trustee Elliott: you're wanting to talk about yeah okay so we'll um adopt the agenda as amended uh by general consent

[0:05:15] Trustee Elliott: um reports do we have anything from our trustees that you want to report out

[0:05:21] Trustee Elliott: regarding your work in the uh for

[0:05:25] Voice 8: thetis ltc i'll go ahead uh quite

[0:05:33] Voice 3: a few people have been asking me

[0:05:35] Voice 3: about the lot 88 uh court thing and uh obviously i don't have any answers at present so that's an

[0:05:42] Voice 3: ongoing issue um also as mentioned i will be at the free advisory committee meeting later today

[0:05:50] Voice 3: uh we're discussing the refit cuper and we're getting the coloqui and i think they're trying to

[0:06:00] Voice 3: manage that with some dedicated runs so we're trying to figure out a schedule for that

[0:06:05] Voice 3: and um pretty

[0:06:07] Voice 8: much it thank you excellent uh trustee luckham are you

[0:06:15] Trustee Elliott: uh able to give a bit

[0:06:17] Trustee Elliott: of a report yeah

[0:06:19] Trustee Luckham: i'm here um well there's all kinds of things going on all the time um certainly

[0:06:25] Trustee Luckham: lot 88 continues to be of interest to everybody um it is uh for those that haven't noticed it's

[0:06:32] Trustee Luckham: significant to note that now several months after the consultation with bc ferries uh regarding the

[0:06:40] Trustee Luckham: the beach access adjacent to the ferry terminal,

[0:06:44] Trustee Luckham: which traverses over buried remains of the Penelakut Nation,

[0:06:50] Trustee Luckham: a fence has gone up and that's good.

[0:06:55] Trustee Luckham: What's a little problematic, I think, is that there's no sign.

[0:06:59] Trustee Luckham: There was intended to be a sign that was going to be created

[0:07:03] Trustee Luckham: in consultation with the Penelakut.

[0:07:05] Trustee Luckham: And so that's a question that's out there.

[0:07:09] Trustee Luckham: there and um yeah council was last week and uh i know trustee elliot you'll probably report on that

[0:07:17] Trustee Luckham: um but uh a pleasure to be on cedars island in the summer that's it for me thank you trustee

[0:07:27] Trustee Elliott: um yes indeed uh trust council um we were very pleased to host on gabriela island last week

[0:07:35] Trustee Elliott: uh tuesday wednesday and thursday i think approximately 18 20 trustees were in attendance

[0:07:42] Trustee Elliott: and some zoomed in um and it was really it was i felt a very lovely uh time of connecting and

[0:07:51] Trustee Elliott: perhaps the the smaller group there was a less packed agenda than usual um so it was a it was

[0:07:58] Trustee Elliott: a really good time of connection for trustees we had a few field trips um unfortunately the one

[0:08:04] Trustee Elliott: One planned for the village of the Sennemach ancestors at the museum was unhosted because Elder Geraldine Manson couldn't make it at the last minute.

[0:08:16] Trustee Elliott: But there was a trip to the Sea to Sea, which is a clothing recycling project with quite ambitious goals and some serious funding.

[0:08:31] Trustee Elliott: um so the a few trustees went to see that and i was really amazed at the presentation i had no

[0:08:38] Trustee Elliott: idea that the fashion industry is the second largest um polluter by industry in the world

[0:08:46] Trustee Elliott: and contributor to greenhouse gas emissions so considering how we um use clothing and and turn

[0:08:53] Trustee Elliott: what is a waste product into uh into usable materials is significant um what else the

[0:09:02] Trustee Elliott: trust council we did a really fun breakout group of breakout sessions uh to consider the strengths

[0:09:11] Trustee Elliott: weaknesses opportunities and threats or challenges facing the islands trust area so that was a really

[0:09:18] Trustee Elliott: creative discussion that um spurred a lot of analysis of how how do we approach um sort of

[0:09:25] Trustee Elliott: threats or challenges with uh what we have in our arsenal of strengths uh and how do we counter

[0:09:31] Trustee Elliott: weaknesses as a body so i thought that was a really well run um exercise and staff did a

[0:09:39] Trustee Elliott: great job supporting us there and we also um basically decided to continue our strategic plan

[0:09:47] Trustee Elliott: from the last four years the current strategic plan that we're running on as an interim for the

[0:09:55] Trustee Elliott: next year with the addition of the corporate planning process as a priority and sort of a

[0:10:02] Trustee Elliott: focus on projects that have to do with land use planning rather than advocacy I believe so this

[0:10:09] Trustee Elliott: is sort of to as an interim step to get us to a broader strategic or more deep strategic planning

[0:10:16] Trustee Elliott: process in the next year that would follow along the developing corporate plan for the

[0:10:22] Trustee Elliott: whole islands trust so lots of different fluid um things at play um but yes play there was play time

[0:10:31] Trustee Elliott: trustees went on field trips we had a great time and so i honestly the value of an in-person trust

[0:10:38] Trustee Elliott: council meeting proved itself to me so i wanted to thank my my uh fellow co-co-trustee susan yates

[0:10:46] Trustee Elliott: for putting that idea forward um I think it makes us stronger as a council so um yeah that's about

[0:10:53] Trustee Elliott: it for me other than I do sit on regional planning committee and um on the housing working group um

[0:11:02] Trustee Elliott: and so we have seen a draft that the auxiliary planner Jason Yeomans and um uh regional planning

[0:11:11] Trustee Elliott: team member, Nerissa Chadwick, have been working on, on housing, sort of housing solutions as a

[0:11:19] Trustee Elliott: toolkit that LTCs can draw from. And really what they're doing is creating this entire compendium

[0:11:26] Trustee Elliott: of all the different approaches that are being, have been tried or tested in the different LTCs

[0:11:33] Trustee Elliott: across the islands trust area and um 13 different tools that an ltc might draw from or use and

[0:11:44] Trustee Elliott: frameworks and templates and all these things that avoid the duplication of work that

[0:11:50] Trustee Elliott: that seems to be happening we all want to see housing challenges addressed in our ltcs

[0:11:57] Trustee Elliott: that the issues are not that uncommon it's how do we build where do we put them what is the

[0:12:04] Trustee Elliott: suitable land and how do we create those solutions with partners so that's a very ambitious and i

[0:12:11] Trustee Elliott: think a valuable piece of work that i'd like to see replicated um in other areas so i can speak

[0:12:18] Trustee Elliott: to some housing things when we get to that discussion but it's it's uh coming soon our

[0:12:23] Trustee Elliott: regional planning committee meeting i think where we'll all see this together is end of july so

[0:12:29] Trustee Elliott: anyway that's it for me um let's move into public comments um i don't unless the electoral area

[0:12:37] Trustee Elliott: director is jesse online will at all oh

[0:12:46] Voice 8: i think you're muted well no i can hear you in the other

[0:12:57] Voice 8: room but i can't hear you in the room

[0:13:00] Trustee Elliott: here okay there's no attendees got it um so we'll open the

[0:13:08] Trustee Elliott: floor for public comments if there is anyone who wishes to address the local trust committee

[0:13:13] Trustee Elliott: um please you have the floor is there anybody waiting to be promoted well nobody is here

[0:13:26] Voice 8: Okay, we're talking to computer screens.

[0:13:33] Voice 8: Yes.

[0:13:34] Trustee Elliott: Oh, everything is recorded for the future. Just doubtful over who actually watches these

[0:13:40] Trustee Elliott: recordings. Okay, so if nobody wishes to address the LTC, let's look at the minutes. We have our

[0:13:52] Trustee Elliott: are local trust committee minutes from April 18th, 2023

[0:13:58] Trustee Elliott: for adoption and we could just take that maybe together

[0:14:02] Trustee Elliott: with a section 26 resolutions without meetings report.

[0:14:05] Trustee Elliott: Are there any changes or additions

[0:14:09] Trustee Elliott: or corrections for the minutes?

[0:14:11] Trustee Elliott: I have none.

[0:14:14] Trustee Elliott: Okay, so I'll take it by general consent

[0:14:18] Trustee Elliott: that we adopt the LTC minutes from April 18th

[0:14:22] Trustee Elliott: and the resolutions without meeting report receive that for information we've got a follow-up action

[0:14:30] Trustee Elliott: list updated june 23rd is there anything does anyone have any questions on

[0:14:39] Voice 8: that for staff

[0:14:39] Voice 8: no questions no that's on page 14 um

[0:14:50] Trustee Elliott: yeah everything looks it's nice to see this fuel in

[0:14:57] Trustee Elliott: like accurately here's here's the here's a project that's in process and here's what's

[0:15:03] Trustee Elliott: been completed I do I'm starting to appreciate how the the work shapes up so it's been a learning

[0:15:09] Trustee Elliott: curve for me anyways so we'll see if that receive that for information there are no applications or

[0:15:14] Trustee Elliott: referrals so I'll move into our local trust committee projects so on page 15 item 8.1 the

[0:15:24] Trustee Elliott: OCP LUB marine areas review project we have a project charter with the staff report

[0:15:33] Trustee Elliott: assuming everybody's had a chance to look at that um it seems pretty straightforward to me um

[0:15:42] Trustee Elliott: Marlis Plano-McCarver did you want to take us through this yeah I can thanks good morning

[0:15:49] Planner McCargar: everyone. I can give a brief kind of overview. So at the last or at the April meeting the LTC

[0:15:57] Planner McCargar: set the unzoned marine area review project as their minor project for this fiscal year

[0:16:02] Planner McCargar: and just a bit of background in 2020 this project was placed on the future projects list due to a

[0:16:10] Planner McCargar: rezoning application that came before the LTC. The rezoning application highlighted the gap in the

[0:16:15] Planner McCargar: the area of bylaw application between the Thetis Island and the associated islands bylaws.

[0:16:22] Planner McCargar: In this marine area, no Thetis or associated islands regulatory bylaws apply and the Thetis

[0:16:29] Planner McCargar: LTC cannot regulate it.

[0:16:31] Planner McCargar: The area is currently subject to the policies of the Islands Trust Policy Statement.

[0:16:36] Planner McCargar: And if you flip to page 20, there is a map there that just highlighted in yellow shows

[0:16:44] Planner McCargar: the area that is outside the Thetis Island bylaws. So with that information

[0:16:58] Planner McCargar: staff was directed to prepare this project charter and this is the first time that the LTC

[0:17:05] Planner McCargar: is having a look at the project charter so staff is just seeking some direction from the LTC in

[0:17:12] Planner McCargar: order to initiate work. Confirm that the subject marine area is located adjacent to Scott and

[0:17:20] Planner McCargar: Damon Islands. So looking at that yellow highlighted area on the map on page 20 and

[0:17:26] Planner McCargar: just confirming that that is in fact the area that the LTC would like to be included in the

[0:17:34] Planner McCargar: the associated islands bylaw, confirm that the project charter accurately reflects the LTC's

[0:17:43] Planner McCargar: intentions for the project, which would include bylaw drafting and legislative review, and then

[0:17:49] Planner McCargar: confirm what stage or stages that the advisory planning commission, the APC, may be involved

[0:17:55] Planner McCargar: in reviewing the draft bylaws. So, you know, perhaps the LTC can just have a look through

[0:18:03] Planner McCargar: the project charter and just really staff just looking for confirmation that this is in fact

[0:18:11] Planner McCargar: the scope and deliverables that the LTC intended and if there's any changes to let us know and

[0:18:19] Planner McCargar: then hopefully endorse the project charter today.

[0:18:25] Trustee Elliott: Thank you so much Marlis.

[0:18:29] Trustee Elliott: I only had one question but I'll defer to the local trustees what what are your thoughts on

[0:18:35] Trustee Elliott: on this,

[0:18:35] Voice 8: Trustees Hunter and Luckum?

[0:18:45] Voice 8: I had

[0:18:46] Trustee Luckham: to get dressed.

[0:18:51] Trustee Luckham: That's why I was showing up for court.

[0:18:55] Trustee Luckham: This is the project charter for

[0:19:01] Trustee Luckham: which item? The unzoned marine

[0:19:05] Trustee Luckham: areas.

[0:19:09] Trustee Luckham: I'm very pleased to see this on here.

[0:19:11] Trustee Luckham: This is an at-risk situation in the CDIS LTC.

[0:19:16] Trustee Luckham: The project charter looked fine.

[0:19:19] Trustee Luckham: It looks like it's achievable in a short period of time.

[0:19:22] Trustee Luckham: So I'm very pleased to see it.

[0:19:23] Trustee Luckham: Let's get on it.

[0:19:27] Trustee Elliott: Great.

[0:19:28] Trustee Elliott: Trustee Hunter, do you have any thoughts on this, the business case for the project?

[0:19:34] Voice 3: Yes, I'm in agreement with it.

[0:19:37] Trustee Elliott: Okay.

[0:19:37] Trustee Elliott: Okay. My question was more around when would this be sent out to the APC for consideration? I see

[0:19:46] Trustee Elliott: that that's in winter 2023-24. So this is after first and second reading have been given to the

[0:19:54] Trustee Elliott: draft bylaws, I guess. Just why after second reading? I thought second reading was the chance

[0:20:00] Trustee Elliott: to sort of incorporate any input if there is any so

[0:20:06] Planner McCargar: I can speak to that just given that these are

[0:20:09] Planner McCargar: fairly minor changes I had proposed and you know open to suggestions to do it another way

[0:20:17] Planner McCargar: but had proposed that staff will draft the bylaws this summer and fall and then would present the

[0:20:24] Planner McCargar: the bylaws to the LTC for first and second reading could also just do first reading. It's

[0:20:32] Planner McCargar: up to the LTC, but first and second reading, and then would go out to referral to APC,

[0:20:39] Planner McCargar: and then there would still be the time for changes before third reading, before public

[0:20:45] Planner McCargar: hearing third reading. So it's just a bit of an expedited process, given that it's so minor, but

[0:20:51] Planner McCargar: but could also, also do first reading referrals, come back for second reading.

[0:20:59] Planner McCargar: It's, it's up to the LTC.

[0:21:01] Trustee Elliott: And this project wouldn't be a candidate, would it for earlier engagement with First Nations,

[0:21:09] Trustee Elliott: perhaps before the, and I have no desire to slow this down or to consider it any more than these

[0:21:15] Trustee Elliott: are sort of almost administrative type bylaws. But do you think that there'd be any

[0:21:21] Trustee Elliott: Any significant feedback or wishes from the First Nations to be engaged earlier than once the bylaws have been drafted?

[0:21:32] Trustee Luckham: Maybe I'll speak to that.

[0:21:35] Trustee Luckham: I've spoken a number of times over the years with Ken Thomas with respect to that.

[0:21:43] Trustee Luckham: And they are certainly have shared concerns with the marine environment.

[0:21:47] Trustee Luckham: And at the moment, there's no real protection.

[0:21:51] Trustee Luckham: action and so I think we're in support of that so I would like to move it to where we can make an

[0:21:57] Trustee Luckham: informed decision about something we've written and and indeed consult with both the APC and

[0:22:04] Trustee Luckham: the nations at that time and yeah there you go.

[0:22:11] Trustee Elliott: Okay that's great I just wanted to make sure that

[0:22:14] Trustee Elliott: that was the desire of the LTC. So is there any further discussion would anyone like to make

[0:22:23] Trustee Elliott: uh a motion there's a recommendation there i

[0:22:32] Voice 8: could do it if you wish

[0:22:33] Trustee Elliott: seeing as you're both

[0:22:35] Trustee Elliott: and i i'm hearing that you're both broadly supportive of of the project and the direction

[0:22:40] Trustee Elliott: and and what staff have outlined so would you like me to move that the thetis island local

[0:22:48] Trustee Elliott: trust committee endorsed the project charter dated july 4th 2023 for the official community plan

[0:22:54] Trustee Elliott: and Land Use By-law LUB Marine Areas Review Project.

[0:23:02] Trustee Luckham: And I'll second that.

[0:23:04] Trustee Elliott: Okay, seconded Trustee Luckham.

[0:23:07] Trustee Elliott: Any further discussion?

[0:23:10] Trustee Elliott: I'll call for the vote.

[0:23:11] Trustee Elliott: All those in favor?

[0:23:13] Voice 8: Aye.

[0:23:14] Trustee Elliott: Thank

[0:23:15] Voice 8: you,

[0:23:17] Trustee Elliott: that's carried.

[0:23:21] Trustee Elliott: Okay, moving speedily along.

[0:23:23] Trustee Elliott: long. So I'm guessing 8.2 was added at the request of Trustee Hunter's email. So Trustee Hunter,

[0:23:33] Trustee Elliott: perhaps you'd like to address this, the consideration of housing review projects

[0:23:41] Trustee Elliott: as the major project for this LTC. What are your thoughts?

[0:23:46] Voice 3: Well, quite a few people on the island

[0:23:49] Voice 3: have obviously want more affordable housing i don't really think there is such a thing but

[0:23:54] Voice 3: we all know it's a very difficult problem so i would like to take the focus away from

[0:24:03] Voice 3: what i had originally said at our first meeting about the shoreline protection

[0:24:10] Voice 3: that that is important but i don't think it is as important as trying to figure out either

[0:24:17] Voice 3: either through zoning or whatever to get people able

[0:24:24] Voice 3: to enjoy the land that we live on.

[0:24:28] Voice 3: So, and I hope, I apologize to staff

[0:24:32] Voice 3: if they spent a lot of time on the shoreline thing,

[0:24:35] Voice 3: preparing a report there, but that's my feeling.

[0:24:40] Voice 3: If we could put more weight towards the housing situation

[0:24:46] Voice 3: on Thetis.

[0:24:46] Voice 3: okay

[0:24:51] Trustee Elliott: excellent thank you for bringing that forward trustee hunter um has there when was the last

[0:24:58] Trustee Elliott: housing needs assessment done is it part of the northern housing needs assessment so would have

[0:25:05] Trustee Elliott: been 2018 i think we're due this year trustee do you have any thoughts on um this direction

[0:25:15] Trustee Elliott: or yeah

[0:25:18] Trustee Luckham: that well i'll just say the housing needs assessment was done probably three or four years

[0:25:22] Trustee Luckham: ago in the last cycle of um and it's is likely the most current and of course we had the census

[0:25:28] Trustee Luckham: just recently um which contributes to that information um quite frankly i'm not although

[0:25:35] Trustee Luckham: i'm certainly would like to find solutions for housing on thetis i don't know that that's an

[0:25:41] Trustee Luckham: an easy thing. I don't know what that means either, Ken, in terms of cost. But I want to

[0:25:48] Trustee Luckham: note that there's more than just a report here that we've got today. We spent last term consulting

[0:25:54] Trustee Luckham: with Penelope and Laiacian nations on this, and we've advanced that conversation. And I think

[0:26:00] Trustee Luckham: it's important to advance the shoreline protection. It's been on the books for a very long time.

[0:26:05] Trustee Luckham: and um we don't protect what we have a beautiful island that we have um then um and yeah so i'm

[0:26:15] Trustee Luckham: interested in staying the course okay

[0:26:20] Trustee Elliott: um any thoughts from staff um on this i know renee

[0:26:30] Trustee Elliott: you've been keeping track of the regional planning committee housing discussions and development

[0:26:37] Trustee Elliott: there sorry to put you on the spot um i was thinking that perhaps the thetis ltc could be

[0:26:50] Trustee Elliott: a candidate in a couple of years for a more like i guess i'm struggling to define what the need

[0:27:00] Trustee Elliott: is what i do know from the regional planning side is we've got some tools coming um but the need

[0:27:09] Trustee Elliott: would have to be defined a bit better in terms of what specifically could could be done to address

[0:27:17] Trustee Elliott: housing shortages and thetis so what do you have any thoughts on sort of sequencing

[0:27:24] Trustee Elliott: um a potential project for housing review for thetis with the work that regional planning

[0:27:30] Trustee Elliott: committee is doing through

[0:27:33] Voice 4: the chair um good morning um so your your your um thought about

[0:27:39] Voice 4: the process and the information with the housing request going to the regional planning team is

[0:27:47] Voice 4: is correct we can with a specific ask about what about housing for thetis is important we can wind

[0:27:58] Voice 4: that forward to the regional planning team and we can share some information about how how that

[0:28:06] Voice 4: that information would be addressed.

[0:28:10] Voice 4: What the regional planning team is working on

[0:28:12] Voice 4: are housing initiatives and potential housing actions

[0:28:16] Voice 4: and tools that can be used across the islands trust

[0:28:21] Voice 4: that would apply to all local trust areas

[0:28:25] Voice 4: or be available for all local trust areas to examine

[0:28:29] Voice 4: and pursue as they're appropriate for your islands.

[0:28:34] Voice 4: So in the case of Thetis, there's housing work initiatives that will be underway where there's some potential tools that can come up that could be looked at for future projects.

[0:28:48] Voice 4: So if there's a specific ask, that can absolutely be put on the future projects list. And in the meantime, there's always the opportunity to look at what the regional planning team is providing and creating to see how it could apply to Theta.

[0:29:05] Voice 4: So I think the ask about a housing or some sort of housing request, once that's maybe a bit more clarified for us, we can always take that back and through staff clarify what kind of work is being done to the regional planning team.

[0:29:24] Voice 4: yeah

[0:29:29] Trustee Elliott: it seems there's perhaps some more project definition needed and exactly what

[0:29:38] Trustee Elliott: it's really hard to throw solutions at the problem that you have if you haven't defined it

[0:29:43] Trustee Elliott: um and so that's where the housing needs assessment comes in where and and so i do

[0:29:50] Trustee Elliott: wonder when like all of the northern gulf islands are due for a housing needs assessment

[0:29:57] Trustee Elliott: you know, with the updated.

[0:30:00] Trustee Elliott: census data. I don't know, is Thetis in the North? I'm sorry, Thetis is in the Northern

[0:30:05] Trustee Elliott: Gulf Islands group, right?

[0:30:07] Voice 4: Okay. I believe through the chair, I believe the last update

[0:30:11] Voice 4: with that report for the Northern Islands was 2019 or 2018. So it was a few years ago.

[0:30:20] Trustee Elliott: I think it is 2018. That's what we're working off for Gabriela. So it's a requirement every

[0:30:27] Trustee Elliott: five years i understand and that's probably going to come from i don't know what budget

[0:30:35] Trustee Elliott: but it has to be done for the northern gulf islands i my sense is once we have a better

[0:30:41] Trustee Elliott: idea of what the lack what specifically is lacking in housing in this community

[0:30:48] Trustee Elliott: we could better define a future project with it um i am go ahead trustee hunter

[0:30:57] Trustee Elliott: Yeah,

[0:30:59] Voice 3: I guess I should add that any policy that comes along would probably have to be trust-wide because, you know, I can't be involved with solutions for Thetis only because it would be a complete conflict of interest.

[0:31:15] Voice 3: So, because, you know, being one of the major property holders, blah, blah, then, you know, I'm going to benefit from this.

[0:31:22] Voice 3: So, I guess that's 22 for me.

[0:31:29] Voice 3: So maybe it's something better for trust council, council-wide.

[0:31:33] Voice 3: What do you think about that, Trustee Blackamore, Trustee Elliott?

[0:31:41] Trustee Elliott: Yeah, I do see that Renee has her hand up.

[0:31:45] Trustee Elliott: Do you have any thoughts on that, Renee?

[0:31:47] Voice 4: Through the chair, thank you.

[0:31:49] Voice 4: I do have some clarity, and I've just pulled from a report from DEM and LTC from June 6th.

[0:31:57] Voice 4: An update from the regional planning team was they will be working on updating housing needs assessments trust wide this next fiscal year. So that will be for the entire trust wide housing strategy work. So that that that would address Thetis as well, or include Thetis.

[0:32:17] Voice 4: Yeah,

[0:32:22] Trustee Elliott: I think that's, to me, that's the more sound approach and just understanding, well, from my inside view, sort of from the housing working group of what's coming through the regional planning committee, there is going to be a really strong set of tools, potential strategies.

[0:32:42] Trustee Elliott: strategies and gabriel as one of the ltcs that's going to lead the way and how are those implemented

[0:32:48] Trustee Elliott: and piloted i think it's going to inform thetis ltc but we do probably need to have the housing

[0:32:58] Trustee Elliott: needs assessment done first that's because the projection scenarios you know are from stats

[0:33:04] Trustee Elliott: That's Canada 2017.

[0:33:06] Trustee Elliott: I'm just looking at Thetis Island population projections from 398 to 420.

[0:33:12] Trustee Elliott: But this is very dated back in 2018.

[0:33:17] Trustee Elliott: So we really need to understand what's driving the housing needs right now.

[0:33:26] Trustee Elliott: Is it younger families?

[0:33:27] Trustee Elliott: Is it workforce housing?

[0:33:28] Trustee Elliott: Is it seniors aging in place in order to inform what that kind of project would look like?

[0:33:37] Trustee Elliott: So I'd be supportive of putting this on the future projects list for consideration.

[0:33:46] Trustee Elliott: And it sounds like, Trustee Hunter, you might be amenable to that and to seeing this work done through the more as a trust-wide project.

[0:33:55] Trustee Elliott: and marla

[0:33:57] Voice 3: yes i think

[0:33:59] Trustee Luckham: that makes more sense okay

[0:34:01] Trustee Elliott: marla certainly

[0:34:02] Trustee Luckham: i'm amenable to that and

[0:34:05] Trustee Luckham: i would like to mention actually that we also need housing for ferry workers specifically

[0:34:10] Trustee Luckham: and that's certainly uh something that would have the community support

[0:34:17] Trustee Elliott: excellent that's a great

[0:34:19] Trustee Elliott: point uh marla's did you have something to add yeah

[0:34:23] Planner McCargar: i just wanted to um pull your attention to

[0:34:26] Planner McCargar: page 37 where we have the future projects list and perhaps we could have a look at the housing

[0:34:34] Planner McCargar: section on that list and maybe amend it to better suit the future project that that trustee hunter

[0:34:42] Planner McCargar: is is thinking about great

[0:34:49] Trustee Elliott: idea thank you okay so yes on page 37 under housing we've got affordable

[0:34:58] Trustee Elliott: affordable housing strategy, housing for young families,

[0:35:01] Trustee Elliott: workers and seniors, community engagement,

[0:35:04] Trustee Elliott: TUPs to include non-tourist accommodation,

[0:35:08] Trustee Elliott: support the construction of a storage building

[0:35:11] Trustee Elliott: prior to construction of a principal dwelling, okay?

[0:35:15] Trustee Elliott: And short-term vacation rentals

[0:35:17] Trustee Elliott: for principal dwellings in the R2 zone.

[0:35:21] Trustee Elliott: So is there anything that we can add to that

[0:35:24] Trustee Elliott: to flesh out a potential future project?

[0:35:28] Trustee Elliott: trustee hunter what are you hearing from the community uh that made you want to add this

[0:35:33] Trustee Elliott: where

[0:35:36] Voice 3: am i here uh yes uh tiny homes was a big thing but how do you do that without

[0:35:47] Voice 3: subdividing property or having you know more density so um it all it all really comes down

[0:35:53] Voice 3: to zoning i think

[0:35:55] Trustee Elliott: so perhaps strategies for alternative dwelling units i know that's

[0:36:02] Trustee Elliott: sort of becoming a term without defining what the alternative dwelling unit could be whether

[0:36:12] Trustee Elliott: it's temporary and and what other ltcs and other areas like tofino are exploring as temporary use

[0:36:19] Trustee Elliott: permits for things like tiny home villages so there's a set term to define um to test it out

[0:36:28] Trustee Elliott: sort of um that's where communities with workforce shortages are trying these out

[0:36:37] Trustee Elliott: with tups until they can see how it affects the community and amend or change their bylaws and

[0:36:46] Trustee Elliott: zoning so there's lots of strategies for things like this so just what what are you hearing from

[0:36:52] Trustee Elliott: the community that you would like to see added tiny home potentials ferry worker housing yeah

[0:37:11] Voice 3: the ferry worker shortage is really difficult because people won't come to the island because

[0:37:17] Voice 3: they have no place to live so yeah okay

[0:37:28] Trustee Elliott: that's heightened derelict vehicles regulations

[0:37:36] Trustee Luckham: I'm sorry

[0:37:38] Trustee Luckham: Chair Elliott did you ask for

[0:37:40] Trustee Luckham: any additional remarks from myself

[0:37:42] Trustee Luckham: yes yes please

[0:37:45] Trustee Luckham: speak for me

[0:37:45] Trustee Luckham: I

[0:37:47] Trustee Luckham: I think it could go on our future

[0:37:51] Trustee Luckham: project list

[0:37:52] Trustee Luckham: and we can

[0:37:55] Trustee Luckham: see how this unfolds in a

[0:37:57] Trustee Luckham: number of the regions that are

[0:37:58] Trustee Luckham: taking this on and

[0:38:01] Trustee Luckham: learn from that

[0:38:02] Trustee Luckham: I

[0:38:06] Trustee Elliott: think that would be the smart approach you could

[0:38:08] Trustee Elliott: probably copy and paste some successful strategies depending on your community's unique needs yeah

[0:38:18] Trustee Elliott: all right so any further discussion on the potential of a housing review project

[0:38:26] Trustee Elliott: oh marlis yeah

[0:38:29] Planner McCargar: i was just wondering if it'd be possible to get a resolution um if there are

[0:38:36] Planner McCargar: specific things that we want added to the future projects list. I know I heard

[0:38:42] Planner McCargar: Trustee Elliott say strategies for alternative dwelling units. Trustee Hunter mentioned fairy

[0:38:51] Planner McCargar: worker housing. If you would like those added to the future projects list under housing,

[0:38:57] Planner McCargar: it would be great to have a resolution to that effect. Great.

[0:39:09] Trustee Elliott: I will try to craft this.

[0:39:11] Trustee Elliott: um that that the future projects list under housing um that on the future projects list

[0:39:31] Trustee Elliott: under housing uh we include strategies for alternative dwelling units um ferry workers

[0:39:42] Trustee Elliott: Workforce housing and rezoning potential with consideration for increases in density.

[0:40:04] Trustee Elliott: That's badly worded.

[0:40:06] Trustee Elliott: And just zoning.

[0:40:12] Trustee Elliott: Zoning and density increase.

[0:40:17] Trustee Elliott: Zoning?

[0:40:17] Trustee Elliott: I don't know how to say this.

[0:40:20] Trustee Elliott: and the potential for in for rezoning areas that are appropriate for an increased density

[0:40:33] Trustee Elliott: because that's what the whole suitable land analysis is all about is identifying suitable land

[0:40:41] Trustee Elliott: based on your water table mapping based on all these other metrics where can we develop housing

[0:40:49] Trustee Elliott: So it's called suitable land analysis.

[0:40:55] Voice 7: Through

[0:41:27] Voice 4: the chair, trustee Elliott, you're on mute.

[0:41:30] Trustee Elliott: Thank you.

[0:41:32] Trustee Elliott: It was going to happen once this meeting. Okay.

[0:41:36] Trustee Elliott: I move that in the future projects lists under housing strategies for

[0:41:42] Trustee Elliott: alternative dwelling units, ferry workers, workforce,

[0:41:45] Trustee Elliott: force housing and potential to rezone areas that are suitable for increased density be added to

[0:41:59] Trustee Elliott: the potential scope of that project. If there's anything

[0:42:04] Trustee Luckham: else. I apologize for not being as

[0:42:07] Trustee Luckham: attentive as I could be having to watch the court session here.

[0:42:12] Trustee Elliott: No, we just appreciate you being

[0:42:13] Trustee Elliott: here thank you was that clear enough uh more or less okay all right any further discussion

[0:42:22] Trustee Elliott: i'll call for the vote all those in favor all

[0:42:25] Voice 8: right in

[0:42:26] Trustee Elliott: favor and that is carried

[0:42:29] Trustee Elliott: thank you i'm muted again thank you for bringing that forward trustee hunter

[0:42:47] Trustee Elliott: if it's not a critical consideration now it will be in the very near future so it's good to keep um

[0:42:53] Trustee Elliott: track and uh keep fleshing out what we need to see yep anything to add there trustee hunter

[0:43:00] Trustee Elliott: yes

[0:43:01] Voice 3: i'm just saying i'm i'm not getting the full picture here occasionally maybe i should move

[0:43:07] Voice 3: somewhere where i've got a better signal in which case if i lose you for a few minutes you know or

[0:43:14] Voice 3: a couple of minutes you'll know what happened well

[0:43:21] Trustee Elliott: we're we're about to receive correspondence

[0:43:23] Trustee Elliott: So if we lose you, we'll just take a break and wait until you come back to discuss the work program.

[0:43:34] Trustee Elliott: Yes, Marlis?

[0:43:35] Trustee Elliott: I

[0:43:36] Planner McCargar: just wanted to note that there is the addendum that was added as 8.3, just before correspondence.

[0:43:48] Planner McCargar: Did you receive that?

[0:43:50] Trustee Elliott: Oh, I thought that was going under new business 11.1.

[0:43:54] Trustee Elliott: The expenses related to court hearing?

[0:43:57] Trustee Elliott: adhering there was

[0:43:58] Trustee Elliott: an addendum I'm so

[0:43:59] Planner McCargar: yeah last week was thank

[0:44:01] Trustee Elliott: you yes yes okay I did not note

[0:44:05] Trustee Elliott: that of course so that's the next important piece of business so trustee hunter do you want to take

[0:44:11] Trustee Elliott: a five minute break and you can reposition yourself so that you're here for that discussion

[0:44:16] Voice 3: actually I think I'm okay now it's coming through a lot better so let's hope for the best

[0:44:22] Trustee Elliott: okay

[0:44:23] Voice 3: i can hear you i can hear you great

[0:44:25] Trustee Elliott: thank you marlis yes the addendum is in

[0:44:30] Trustee Elliott: um a separate document so pages two to seven so this is the shoreline and coastal protection

[0:44:39] Trustee Elliott: review project a potential major project for fiscal year 2024-25 um and so we've already

[0:44:49] Trustee Elliott: had a bit of discussion on it but do you want to take us into this one more or less in the report

[0:44:55] Trustee Elliott: yes i

[0:44:56] Planner McCargar: can give you an overview of the report here um so at the april meeting the ltc indicated that

[0:45:01] Planner McCargar: the major project for a business case would be the shoreline and coastal protection review project

[0:45:10] Planner McCargar: so staff have prepared the project charter that would go along with this project so

[0:45:16] Planner McCargar: So it would be a good chance for some discussion around the scope of the project, the deliverables, the work plan.

[0:45:25] Planner McCargar: And staff have also provided some additional factors for the LTC to consider, which I think would be some good discussion today as well.

[0:45:36] Planner McCargar: The project began in 2019, although I believe there was a large chunk of work that was done before that.

[0:45:43] Planner McCargar: but in 2019 this sort of version of the project began. To date there has been some First Nations

[0:45:51] Planner McCargar: engagement initiated by the past LTC that happened last term. So with this report staff would like to

[0:46:02] Planner McCargar: reconfirm the LTC's interest in pursuing a business case for this project. If so the project charter

[0:46:09] Planner McCargar: needs to be reviewed by the LTC to confirm the project scope deliverables.

[0:46:15] Planner McCargar: However, staff did want to mention that it's anticipated that the regional planning team

[0:46:22] Planner McCargar: is fully committed to ongoing projects for the 2024-25 fiscal year. The business case for the

[0:46:31] Planner McCargar: shoreline and coastal protection review project will be subject to approval by the regional

[0:46:36] Planner McCargar: Planning Committee and the Financial Planning Committee before it will be presented and

[0:46:40] Planner McCargar: ultimately approved by Trust Council. So given that information, staff have provided three other

[0:46:47] Planner McCargar: options for the LTC to consider. One of them would be to not pursue a major project for the upcoming

[0:46:55] Planner McCargar: fiscal and to focus instead on the projects on the minor projects list. Another option would be to

[0:47:04] Planner McCargar: add the coastal shoreline protection project as a minor project and that would be splitting it

[0:47:13] Planner McCargar: over two to three fiscal years to to keep it as a minor project for each of the years so to keep

[0:47:21] Planner McCargar: the scope fairly small and the other option would be to forward the project to the regional planning

[0:47:27] Planner McCargar: committee for consideration as a future islands trust-wide project on shoreline and coastal

[0:47:36] Planner McCargar: protection. Those are a few options for the LTC to consider. The, you know, the other option is

[0:47:44] Planner McCargar: to just proceed as the LTC directed back in April, which is to create a business case and go through

[0:47:56] Planner McCargar: the process that way but just keeping in mind that um it's likely a small chance that it would

[0:48:03] Planner McCargar: get funded uh for this fiscal just given staff resources and um budgeting okay

[0:48:13] Trustee Elliott: thank you marlis

[0:48:14] Trustee Elliott: um it is yeah i'll reserve my comments for a bit until we hear from trustee luckham and hunter

[0:48:23] Trustee Elliott: what are your thoughts on this yes trustee hunter thank

[0:48:35] Voice 3: you chair um i'm i'm agreeable to splitting

[0:48:39] Voice 3: it over the three years and making it a minor project and we can still do the work we just

[0:48:45] Voice 3: don't have to spend as much money so it's likely that it will get funded if we split it over the

[0:48:51] Voice 3: three years

[0:48:53] Trustee Luckham: good

[0:48:56] Trustee Elliott: points there trustee luckham i'll just jump in anytime you want because i

[0:49:03] Trustee Elliott: I don't know if you're in a meeting and can't indicate you want to speak.

[0:49:09] Trustee Elliott: So if you need to jump in, just feel free.

[0:49:13] Trustee Elliott: And Renee, are you available to speak to the priorities of the Regional Planning Committee?

[0:49:21] Trustee Elliott: Well, I can help with that a little bit, but I do know that we're hearing from a lot of LTCs

[0:49:29] Trustee Elliott: that shoreline protection clarification on um jurisdiction powers to enforce um in the foreshore

[0:49:40] Trustee Elliott: area all of that is is of interest to many other ltcs including gabriola maine um gambier keats

[0:49:50] Trustee Elliott: has had sort of a limited project on keats so do you have any thoughts on how this could be worked

[0:49:58] Trustee Elliott: into, is this a local LTC project? Does it seem like it could be approached in the same way that

[0:50:10] Trustee Elliott: the housing strategies across the trust area is being approached if the regional planning

[0:50:16] Trustee Elliott: committee decides to take this on, let's say? Through the chair,

[0:50:21] Voice 4: I believe it may be the best

[0:50:25] Voice 4: way to address through a trust-wide approach similar to the housing project and I'll maybe

[0:50:32] Voice 4: I'll defer to Marlis to elaborate a little bit more where the project scope for this particular

[0:50:38] Voice 4: request is. It seems because of the nature of this request it might it would fall into the realm I

[0:50:48] Voice 4: I think to do the work as a major project,

[0:50:52] Voice 4: there might be some challenges in breaking it up into smaller pieces or

[0:50:56] Voice 4: smaller stages should another priority come in over the given years for the

[0:51:04] Voice 4: future years.

[0:51:05] Voice 4: So I think referring it to the regional planning committee as a,

[0:51:11] Voice 4: as a project to address trust-wide also makes sense.

[0:51:15] Voice 4: It's a very good thought so that it could be looked at and whatever, you know, approaches or initiatives would be applied would be trust wide.

[0:51:26] Voice 4: So I think that's been expressed and also conveyed from the Gabriola LTC to the Regional Planning Commission as well.

[0:51:36] Voice 4: So they do have that. They do have that for one local trust area.

[0:51:42] Voice 4: it might be worth them hearing that there are other local trust areas also interested in that

[0:51:46] Voice 4: initiative for future years so

[0:51:53] Trustee Elliott: just looking at the business case um what struck me was that the

[0:51:59] Trustee Elliott: major well the major in scope piece of work a discussion paper that includes a review of

[0:52:07] Trustee Elliott: existing islands trust-wide policies initiatives and plans and the island policies and regulations

[0:52:13] Trustee Elliott: this first part i see there's potential to have that work done through regional planning

[0:52:25] Trustee Elliott: because all of the islands have this need to have a review of existing islands trust-wide

[0:52:35] Trustee Elliott: policies and initiatives and plans with shoreline protection and then at the gabriela ltc i asked

[0:52:44] Trustee Elliott: that we could have a report sort of just in line with this so i i kind of think that this

[0:52:50] Trustee Elliott: piece of work has some potential to be done just not specifically to do with thetis island

[0:52:57] Trustee Elliott: the part that i wonder could could this be a major or minor project with a thetis island focus

[0:53:05] Trustee Elliott: and build on the work that's been done engaging with the penelope and lax and first nations is

[0:53:11] Trustee Elliott: this second part the language and policies to reflect first nations perspectives um would there

[0:53:21] Trustee Elliott: be a way to sort of distinguish the local perspective of the first nations here like

[0:53:31] Trustee Elliott: continuing that conversation with community and with first nations of what would shoreline

[0:53:35] Trustee Elliott: protection on Thetis Island look like without the whole review of our policies and everything else

[0:53:45] Trustee Elliott: that's probably coming going to come through as a result of many of the LTCs needing the same kind

[0:53:51] Trustee Elliott: of work done do you see what I mean can we can we think about separating what's specific to

[0:53:57] Trustee Elliott: Thetis LTC and perhaps focusing on First Nations engagement um to prepare the way

[0:54:03] Trustee Elliott: I would

[0:54:06] Voice 4: like to also get Planner McHargir's thoughts here as she's prepared the report, and I can maybe follow up with some thoughts related back to the regional planning team to follow up.

[0:54:23] Trustee Luckham: So, Chair Elliott?

[0:54:26] Trustee Luckham: Yes, sir.

[0:54:27] Trustee Luckham: Sorry for being somewhat absent here.

[0:54:31] Trustee Luckham: I've been trying to listen carefully.

[0:54:33] Trustee Luckham: carefully, you sort of moved into an area which I think is of significant interest in the public

[0:54:40] Trustee Luckham: consultation piece. We, you know, we've been advancing this initiative in the last term by

[0:54:48] Trustee Luckham: wanting to reach out to First Nations at the beginning to understand that, and we've done

[0:54:53] Trustee Luckham: that process, although obviously you or Ken weren't a party to that at this point, but

[0:54:57] Trustee Luckham: but certainly the record is there.

[0:55:00] Trustee Luckham: The other significant part of this is actually setting the stage

[0:55:04] Trustee Luckham: for the community to understand why it is that we want to do it.

[0:55:07] Trustee Luckham: And certainly I understand all of the things that have been said

[0:55:12] Trustee Luckham: about the opportunities available and the resources available

[0:55:17] Trustee Luckham: and that we might not be able to advance this in a meaningful way

[0:55:21] Trustee Luckham: in this term in terms of actual work on the development of the bylaw piece.

[0:55:26] Trustee Luckham: However, I do think that there's potentially opportunity that we could do as a piece of this project and indeed anticipating that we wouldn't get activity until the following fiscal period to actually do the work.

[0:55:43] Trustee Luckham: but the community consultation piece is something that we naturally need to go to next because if we

[0:55:50] Trustee Luckham: can't garner support from the community to undertake this work then there's no point in

[0:55:55] Trustee Luckham: taking it to regional planning committee to try and get budget allocated and and the rest of it

[0:56:00] Trustee Luckham: we need to gain support for this um from the community before we go too much further that's

[0:56:10] Trustee Elliott: great thank you for that um context okay

[0:56:16] Trustee Luckham: so i'll leave that with you and continue to

[0:56:18] Trustee Elliott: listen well i

[0:56:19] Trustee Elliott: was going to ask because i haven't seen previous reports like what did the community engagement

[0:56:24] Trustee Elliott: look like on on this like is there appetite um for shoreline protection already established

[0:56:32] Trustee Luckham: uh well depends on as in all communities depends on who you talk to and certainly it was part of

[0:56:38] Trustee Luckham: the OCP amendments, which were done a number of years ago now. But there was pushback on

[0:56:46] Trustee Luckham: the understanding of the need for that kind of regulation. And so it was pulled from the OCP

[0:56:57] Trustee Luckham: amendments in order to allow the rest of the OCP to be advanced. And it was determined at that time

[0:57:03] Trustee Luckham: that this should be picked up at a later date as an independent project. So here we are.

[0:57:08] Trustee Luckham: So I think we need to engage with the community, period, and open it up as a new story.

[0:57:15] Trustee Luckham: I would say that we haven't done that in a meaningful way.

[0:57:22] Trustee Elliott: Okay, interesting.

[0:57:24] Trustee Elliott: Marlis, did you want to comment on anything you've heard so far?

[0:57:29] Planner McCargar: Yeah, thanks.

[0:57:30] Planner McCargar: So I think that there is an ability for us to pull out certain pieces of this larger project and put that as a minor project.

[0:57:39] Planner McCargar: I just do want to remind the LTC that there's one minor project at a time for each LTC.

[0:57:47] Planner McCargar: So we've at this point been given direction to do the unzoned marine areas review project.

[0:57:53] Planner McCargar: So that's if the LTC wants, that's, you know, staying at number one priority.

[0:57:58] Planner McCargar: So just being clear with staff on where this fits in the priority list, because there is another project on the minor projects list as well.

[0:58:07] Planner McCargar: and then just being really clear if we're pulling it out pulling out a small portion for community

[0:58:12] Planner McCargar: engagement and making that a minor project i think that that is doable um just being clear

[0:58:20] Planner McCargar: on what that is is that community education is that uh yeah i guess i'm just not clear on

[0:58:29] Planner McCargar: if the LTC is looking for a creating a development permit area what that might include and are we

[0:58:38] Planner McCargar: going out to the community with a proposed development permit area or are we just going

[0:58:43] Planner McCargar: out to the community with some some education kind of on why shoreline protection is important

[0:58:50] Planner McCargar: or are we going out to the community with various options on on different ways we can protect the

[0:58:56] Planner McCargar: the the shoreline i just yeah i haven't been super clear on the project uh scope and deliverables so

[0:59:06] Planner McCargar: any direction that we could get there would be great rusty

[0:59:10] Trustee Elliott: hunter thank

[0:59:12] Voice 3: you chair uh i'm not

[0:59:14] Voice 3: interested in a development permit area personally as far as shoreline protection my idea is erosion

[0:59:22] Voice 3: erosion that that is my number one problem with shoreline protection not

[0:59:28] Voice 8: a dpa thank you

[0:59:31] Voice 8: thank you trustee hunter um i

[0:59:36] Trustee Elliott: do have in my notes that thetis was a pilot

[0:59:40] Trustee Elliott: um area for the green shores initiative which is a it's a strong sort of education

[0:59:50] Trustee Elliott: education, advocacy, and getting community buy-in to green alternatives to protecting the shoreline.

[1:00:00] Trustee Elliott: due to erosion so instead of building hard you know armoring or hard hard shell

[1:00:07] Trustee Elliott: structures or rocks um the green shores initiatives what what year was that and

[1:00:14] Trustee Elliott: what was the result of that um pilot

[1:00:18] Voice 8: on thetis does anyone remember this is challenging if

[1:00:27] Voice 8: people are

[1:00:27] Trustee Elliott: in meetings go ahead trustee hunter yes

[1:00:30] Voice 3: as you know i was absent last term um

[1:00:33] Voice 3: there was talk of it in the previous term and we did in fact have one gentleman that

[1:00:40] Voice 3: used that as a pilot for his place and it was expensive and but apparently it worked out okay

[1:00:49] Voice 3: for him yeah

[1:00:52] Trustee Luckham: i'll just chime in you know that was um a trust council initiative the green shores

[1:00:57] Trustee Luckham: thing thetis was the one ltc that um picked it up and indeed it the there was some educational

[1:01:04] Trustee Luckham: components to bring the building trades in to understand what the tools are and the benefits

[1:01:10] Trustee Luckham: and the costs. And the Cairnsmoor property was the one property that chose to advance that.

[1:01:16] Trustee Luckham: And it was successful in that what was promised in terms of protection of the house and the foreshore

[1:01:22] Trustee Luckham: has indeed come to pass. There's been no other take up at this time, but there certainly are

[1:01:29] Trustee Luckham: And I think that on Trustee Hunter's point, his interest in protecting shoreline values and erosion and structures is important in this conversation because we need to understand what it is we can do and what we need to have in place in terms of bylaws to permit and manage those sorts of things.

[1:01:57] Trustee Luckham: And then, of course, if education ends up being something that we can sustain over a long period of time, maybe there's less regulation rather than more regulation.

[1:02:06] Trustee Luckham: And I think that what we want to do is paint it in that community communication piece is paint the picture about what the options are so that people understand what the regulations are, what the protection, what it is that we're protecting and why.

[1:02:21] Trustee Luckham: and what the commitment from the community would be

[1:02:26] Trustee Luckham: if we have less regulation by having a climate of best practices.

[1:02:38] Trustee Elliott: I really like that. Thank you, Trustee Luckham.

[1:02:41] Trustee Elliott: Trustee Hunter?

[1:02:45] Voice 3: Yes, that sounds reasonable, for sure.

[1:02:47] Voice 3: I think people want to protect their house from falling into the ocean.

[1:02:52] Voice 3: That's great.

[1:02:53] Voice 3: Great. And also, the places that have very low shore access to the water are the ones that are getting hit the hardest.

[1:03:03] Voice 3: So there needs to be something that's affordable that works for everybody.

[1:03:09] Voice 3: That's my comment. And for the environment.

[1:03:13] Voice 3: wonderful

[1:03:17] Trustee Elliott: so i'm hearing some agreement on um the need to promote a well put forward the question

[1:03:32] Trustee Elliott: to the community how do we want to consider shoreline protection what are the regulatory

[1:03:39] Trustee Elliott: regulatory um options available what might we do to enhance shoreline protection

[1:03:48] Trustee Elliott: through programs such as green shores and then how can we include the first nations consideration of

[1:03:57] Trustee Elliott: you know their view of what protection and preservation of the natural environment

[1:04:05] Trustee Elliott: would be so i'm hearing that there's there's two two things we need we were interested in exploring

[1:04:13] Trustee Elliott: erosion and how to protect shorelines getting a sense of the community willingness to proceed

[1:04:21] Trustee Elliott: with some sort of suite of options and then promoting some kind of education and awareness

[1:04:32] Trustee Elliott: And through that, maybe education and awareness could be developed. Is that a project or is that a, what direction do you want to take this, trustees?

[1:04:54] Trustee Luckham: I don't know if you can hear me. It's hard to find the mute button sometimes.

[1:04:58] Trustee Elliott: We got you. We can hear you.

[1:04:59] Trustee Elliott: Yeah.

[1:05:00] Trustee Luckham: So I'd be interested in hearing what staff thinks is feasible if we say park the major project and do this community consultation as an element to build what we know for the day that we do pick up the major project.

[1:05:19] Trustee Luckham: I'm satisfied to park that and I'm even satisfied to park that while we put all of our resources into the smaller projects, but I do want and I think the community would like to hear and be participants in that conversation about what shoreline protection actually means.

[1:05:41] Trustee Luckham: I

[1:05:50] Trustee Elliott: see staff are taking notes,

[1:05:51] Voice 8: and if anybody

[1:05:51] Trustee Elliott: wants to jump in, just feel free. Renee?

[1:05:58] Voice 4: Listening to the conversation, it sounds like perhaps some education, maybe producing a guide or a brochure on some information about protecting shorelines.

[1:06:16] Voice 4: Maybe that's something that could be shared out with the community, an opportunity maybe to refresh how people or where people could go for information on shoreline protection could sound like that could be a desire or maybe something to produce to address that thought.

[1:06:41] Voice 4: lot. So it sounds like a bit of maybe refreshing what we currently do or sharing that out with the

[1:06:47] Voice 4: community as an education piece. And perhaps there could be future initiatives or minor

[1:06:58] Voice 4: projects to talk about. Are there best practices for shoreline protection? And should we change or

[1:07:06] Voice 4: Or do we change anything that we currently have in place?

[1:07:11] Voice 4: And even part of this education and promotion of, or if there is a promotion of shoreline protection in a brochure, we can include conversations and reach out to Penelaket First Nation and other First Nations to get maybe their feedback.

[1:07:29] Voice 4: Maybe there's some information that they would like to share that we could pull in as part of that communication and education piece.

[1:07:36] Voice 4: So maybe the first step could be, in a minor project way, educating and putting together some materials or refreshing the materials that we already have, if that's a thought that's been discussed.

[1:07:51] Voice 4: So I want to defer that to Planner McCarger to see if there's anything there that you are also thinking of.

[1:08:02] Planner McCargar: Thanks. So through the chair, I think we, you know, it's sounding like this could shape up into a minor project. It sounds like one option is to refer this to the Regional Planning Committee and maybe that should happen anyways, whether we choose to just to sort of show that, you know, this is on the radar of Thetis.

[1:08:25] Planner McCargar: um chair elliott as you were talking about there is the one larger piece that's really looking at

[1:08:31] Planner McCargar: trust-wide strategies regulations so perhaps that piece gets forwarded on to the regional

[1:08:39] Planner McCargar: planning committee and then this ltc starts to carve out what the minor what a minor project

[1:08:47] Planner McCargar: would look like and whether that's i guess i'm not entirely clear on whether the community outreach

[1:08:53] Planner McCargar: reach is the LTC taking the temperature of the community, which I think would really involve us

[1:09:00] Planner McCargar: going into the community through community meetings, perhaps through the APC or striking

[1:09:08] Planner McCargar: a working group to really look at the options available and to really, you know, take the

[1:09:14] Planner McCargar: temperature of the community or whether this is just some information out, just a brochure out

[1:09:19] Planner McCargar: to the community a guide um that kind of thing as sort of a first step in the project and then

[1:09:28] Planner McCargar: just being clear with where on the priority list this uh this falls in terms of minor projects

[1:09:34] Planner McCargar: because are we still number one priority with the unzoned marine areas so just kind of at the end of

[1:09:42] Planner McCargar: the conversation making sure that that we are clear on where this this when this project is

[1:09:48] Voice 8: is going to kick off. I'm wondering if so

[1:09:57] Trustee Elliott: if the primary need is to engage with the community again

[1:10:01] Trustee Elliott: and with and continue engagement with Liaxin and Penelakut First Nations because that conversation

[1:10:07] Trustee Elliott: has been started and you know areas identified and potential approaches it might be too soon

[1:10:16] Trustee Elliott: to produce educational materials because we don't know what is needed perhaps it is promotion of the

[1:10:25] Trustee Elliott: green shores um project and that would be um a partnership piece perhaps with with the stewardship

[1:10:33] Trustee Elliott: center bc they've got a lot of um programs and potential for enrollment perhaps it's um but we

[1:10:42] Trustee Elliott: don't quite know so it sounds like the first step is engage with the community and sort of put so

[1:10:50] Trustee Elliott: could we put a discussion paper together on what has been done and sort of a summary of you know

[1:10:59] Trustee Elliott: here's what we heard from penelaket and laxon here's what we've attempted through the ocp and

[1:11:05] Trustee Elliott: an lub amendment process and here's where we're at now um so that we could define the project

[1:11:13] Trustee Elliott: in terms of reaching out to the community and perhaps that could be a referral to the apc and

[1:11:18] Trustee Elliott: there's there is like you said a working group developed renee um

[1:11:26] Voice 4: through the chair um i think

[1:11:30] Voice 4: it could also be totally acceptable if we're not quite sure what about this coastal protection

[1:11:37] Voice 4: piece needs to be done. I guess I hesitate to dig into a project if we're not really sure what

[1:11:46] Voice 4: what we want out of it and I am also thinking if this project if the bigger project would be

[1:11:57] Voice 4: forwarded to the regional planning committee part of that engagement piece would also be included

[1:12:03] Voice 4: for all of the LTC areas so I'm just thinking of the kind of work that we're creating or wanting

[1:12:13] Voice 4: to do could already be done through a regional project and is it better for that to happen there

[1:12:21] Voice 4: as opposed to doing the work here through through the Thetis LTC so is is it how important

[1:12:31] Voice 4: Important is the work to be done. And I guess we don't know what kind of work just yet. And I'm also mindful when we're reaching out to the community, what are we asking them for? So I'm still not clear what we would be asking the community for. Is it, do we think we're doing a good job? It does more need to be done.

[1:12:51] Voice 4: done? Is it in the mind of future bylaws being changed? I guess that's still not clear and when

[1:13:01] Voice 4: we do engagement we should have something clear in mind what we want to receive back. We should

[1:13:06] Voice 4: have a clear indication of what the question is. So I still feel like we're talking through that

[1:13:13] Voice 4: and I'm not sure a summary report or a briefing report might provide that information.

[1:13:18] Voice 4: information um so i guess i'm just clear i'm just highlighting that piece it's still not clear to me

[1:13:25] Voice 4: what the request would be so

[1:13:28] Trustee Luckham: perhaps i'll chime in here um it seems clearer to me i suppose because

[1:13:34] Trustee Luckham: i think it's about discussion with the community and i think actually we've got a lot of the

[1:13:40] Trustee Luckham: materials that have already been prepared in the past like the the all those beautiful maps that

[1:13:46] Trustee Luckham: show the erosion areas and the makeup of the shorelines, I forget what they're called,

[1:13:53] Trustee Luckham: and the practices associated with green shores.

[1:13:55] Trustee Luckham: But the ask, what the outcome is, what we're looking for is development of permanent areas

[1:14:03] Trustee Luckham: and where on the island would development of permanent areas be appropriate and what

[1:14:09] Trustee Luckham: are the development of permanent areas for?

[1:14:11] Trustee Luckham: Is it for low bank protection?

[1:14:12] Trustee Luckham: Is it for sensitive ecosystems and the like?

[1:14:17] Trustee Luckham: And shoreline hardening, what's a good practice in order to facilitate that need?

[1:14:24] Trustee Luckham: And then just protecting the marine environment associated with the codependency on the shoreline habitat being healthy.

[1:14:39] Trustee Luckham: and then of course there's docs and all of those sorts of things that need to be brought into this

[1:14:47] Trustee Luckham: to have that full conversation about what people perceive as their needs oh and setbacks of course

[1:14:53] Trustee Luckham: is the other one because of course the setbacks are quite small on thetis and in other areas

[1:14:57] Trustee Luckham: they're much larger in order to facilitate some of these protections and so the education piece

[1:15:04] Trustee Luckham: would be why is it that a bigger setback is important and then what are the potential

[1:15:10] Trustee Luckham: restrictions that might be associated with a setback and what opportunities are there for

[1:15:16] Trustee Luckham: you to continue to enjoy and develop the waterfront on your property with a development

[1:15:21] Trustee Luckham: permit area or changes in setbacks that's

[1:15:27] Trustee Elliott: great thank you for um for clarifying some of those

[1:15:31] Trustee Elliott: topics because indeed it's a very broad uh potential scope um what i did hear in there

[1:15:39] Trustee Elliott: is is a discussion that we had briefly at executive committee of defining the um legislative

[1:15:46] Trustee Elliott: authorities um and really clarifying you know what's under transport canada what's federal

[1:15:55] Trustee Elliott: what is the LTC's jurisdiction and I think so I'm hearing there's there is a need for education

[1:16:04] Trustee Elliott: around authorities there is a need for discussion with the community of their needs

[1:16:14] Trustee Elliott: say to protect their properties the need to or the wish to build docks or floats or mooring

[1:16:27] Trustee Elliott: and then a discussion with the community around how do we protect the marine environment,

[1:16:36] Trustee Elliott: do we want DPAs, is there a green shores initiative, or is this an education advocacy?

[1:16:44] Trustee Elliott: So I'm wondering if there could be a request to EC to pursue a, or maybe not EC,

[1:16:50] Trustee Elliott: regional planning committee to clarify the authorities um and that could be useful for

[1:16:57] Trustee Elliott: community discussion and that could be useful across all the ltcs i think that's going to be

[1:17:02] Trustee Elliott: a conversation anyways doesn't have to be an ltc project but it can be something we can bring back

[1:17:09] Trustee Elliott: to the community and inform that discussion does that make sense

[1:17:14] Trustee Luckham: yeah not no yeah

[1:17:17] Trustee Luckham: not really um

[1:17:19] Trustee Luckham: Because I don't want this to turn into a big project that is happening federation-wide that is not going to be sensitive to local needs and local input.

[1:17:30] Trustee Luckham: And I think that the jurisdiction is clear.

[1:17:33] Trustee Luckham: We have the ability to create development permit areas.

[1:17:36] Trustee Luckham: We have the jurisdiction and the zoning to allow or not allow docks and construction on the step back from the sea, so to speak.

[1:17:46] Trustee Luckham: And then, of course, the ministry environment has all the other stuff.

[1:17:49] Trustee Luckham: So I don't know that it's all that complicated. And I am satisfied for this to be a minor project that is essentially community engagement and discussion around shoreline protection, as simple as that.

[1:18:04] Trustee Luckham: And basically compiling what we already know and then having sort of focused discussions on how it is that we might improve the protection in those areas and not impede the interests of the property owners greatly.

[1:18:27] Trustee Luckham: Okay.

[1:18:36] Trustee Elliott: Any more discussion on this? And is anybody prepared to make a resolution either out of what has been suggested?

[1:18:48] Trustee Luckham: So I would make a motion that shoreline protection project be moved to a minor project that would entail dissemination of available information and community discussion.

[1:19:03] Trustee Luckham: discussion.

[1:19:07] Trustee Elliott: Great. Is there a seconder for that motion? I second.

[1:19:13] Trustee Elliott: Trustee Hunter seconds. Any

[1:19:15] Trustee Elliott: further discussion? Yes. Marlis?

[1:19:21] Planner McCargar: I was just wondering if I could get some clarity on whether

[1:19:23] Planner McCargar: this would be a minor project after the unzoned marine areas project or if this would be bumping

[1:19:31] Planner McCargar: up into first priority?

[1:19:34] Trustee Luckham: After the unzoned marina. Is

[1:19:40] Trustee Elliott: that enough for you, Marlis? Okay. All right.

[1:19:43] Trustee Elliott: All right. All those in favor?

[1:19:44] Voice 8: Aye.

[1:19:48] Trustee Elliott: That's three ayes. Yes. Good. I would suggest a further motion

[1:19:59] Trustee Elliott: more to do with referring this to Regional Planning Committee and indicating Thetis

[1:20:06] Trustee Elliott: Island's strong interest in having a, like not that the Regional Planning Committee would

[1:20:18] Trustee Elliott: do the work

[1:20:19] Trustee Luckham: a second sorry

[1:20:22] Trustee Elliott: and

[1:20:23] Trustee Luckham: i'd support that motion yeah

[1:20:25] Trustee Elliott: um

[1:20:29] Trustee Elliott: that fetus island forward request the regional planning committee

[1:20:37] Trustee Elliott: um to consider a regional review of shoreline planning and protection for the trust area

[1:20:47] Trustee Elliott: and indicates its strong interest in shoreline protection or something like that.

[1:20:56] Trustee Elliott: I think it just would add the LTC's voice to other LTCs that are asking for this to be considered

[1:21:05] Trustee Elliott: in whatever way. Marlis?

[1:21:11] Planner McCargar: Yeah, there was a motion proposed on page five of the addendum

[1:21:14] Planner McCargar: at the bottom of the page just before next steps does that encompass what you were

[1:21:22] Planner McCargar: thinking about or was it something a little bit more detailed it's

[1:21:27] Trustee Elliott: it's something like that i

[1:21:28] Trustee Elliott: would i would add the word strong interest or um yes to include the fetus area ltc but

[1:21:35] Trustee Elliott: indicating that this is something that um we'd like like to see regional planning committee

[1:21:41] Trustee Elliott: pursue because it's not currently a project we're focused on housing right now so trustee hundred

[1:21:51] Trustee Elliott: is anybody uh trustee luckham did you want to make that i know you're online the thetis island

[1:21:57] Trustee Elliott: local or thetis local trust committee requests the regional planning committee to include

[1:22:01] Trustee Elliott: the thetis local trust area in a regional review and indicated strong interest in shoreline

[1:22:08] Trustee Elliott: protection planning and zoning for the trust area does that sound okay i

[1:22:21] Voice 3: can second that i think

[1:22:22] Voice 3: chair luckham had to leave the meeting or not chair luckham but trustee luckham

[1:22:27] Trustee Elliott: sure thank you

[1:22:29] Trustee Elliott: trustee hunter any further discussion i think luckham did indicate he would support that so

[1:22:36] Trustee Elliott: So I hope it's okay.

[1:22:38] Trustee Elliott: Any, sorry, all those in favor?

[1:22:42] Voice 3: Aye.

[1:22:44] Trustee Elliott: That's two.

[1:22:46] Trustee Elliott: And I'm going to think that Trustee Lockham did indicate support.

[1:22:51] Trustee Elliott: Okay.

[1:22:52] Trustee Elliott: So that is carried.

[1:22:54] Trustee Elliott: Great.

[1:22:54] Trustee Elliott: Is there more work through the chair?

[1:22:58] Voice 4: I'll defer to the minute taker to maybe just convey,

[1:23:03] Voice 4: I think you only need two votes for the resolution to carry.

[1:23:08] Voice 4: um maybe that she might need to hear him indicate if he's voted to count him as a vote

[1:23:14] Voice 4: but it does

[1:23:15] Voice 4: carry anyways thank you

[1:23:19] Trustee Elliott: okay um it would be interesting and i and i'm not going to

[1:23:28] Trustee Elliott: make this a an issue it'd be interesting to see if we could um work on further engagement with

[1:23:38] Trustee Elliott: uh the two first nations and continue that relationship building seeing as there is some

[1:23:45] Trustee Elliott: money in the um reconciliation budget and for this kind of early engagement and capacity building so

[1:23:52] Trustee Elliott: i'd like to sort of see if we can work that in it's in the future because we can't address this

[1:23:59] Trustee Elliott: project quite yet so perhaps if opportunities become available we'll like that and follow up

[1:24:08] Trustee Elliott: thanks for your work on this marlis i could see that it is definitely a complex area with a lot

[1:24:17] Trustee Elliott: of parts and and defining the project scope is very important so thanks for the work that you

[1:24:23] Trustee Elliott: put into this even if we're not ready to move it forward right now okay so we're moving on to

[1:24:33] Trustee Elliott: nine there are no delegations uh 10 we've got correspondence from uh various people regarding

[1:24:43] Trustee Elliott: lot 88 pilkey point road that's included and we'll receive that for for information

[1:24:49] Trustee Elliott: there was a late item of correspondence um actually sorry what was the name of the

[1:25:05] Trustee Elliott: i'm not seeing it i just want to refer to it properly oh yes from acting t-i-r-r-a president

[1:25:20] Trustee Elliott: hinsberger regarding lot 88 so we'll receive those for information trustee hunter did you

[1:25:27] Trustee Elliott: have something you want to jump in there no

[1:25:31] Voice 3: i was just going to mention the lady's name

[1:25:32] Voice 3: for you thank

[1:25:35] Trustee Elliott: you okay uh for new business um we have just one item if trustee luckham is

[1:25:44] Trustee Elliott: maybe not able to speak we might be able to put this move new business later after a discussion

[1:25:53] Trustee Elliott: of the work program perhaps i'm just guessing that it's to approve expenses related to this

[1:26:04] Trustee Elliott: court hearing that he's there right now to witness on behalf of the community i don't have any more

[1:26:12] Trustee Elliott: information than that so yes trustee hunter was

[1:26:19] Voice 3: he hoping that we would uh pay for his trip does

[1:26:22] Voice 3: that need to be a motion or is it just obvious no

[1:26:27] Trustee Elliott: i i'm guessing that that's it this specifically

[1:26:30] Trustee Elliott: specifically was travel expense re by law enforcement lot 88 right so

[1:26:36] Trustee Elliott: expenses related

[1:26:37] Trustee Elliott: to this court hearing that he felt um it was important to be there and would we do we would

[1:26:43] Trustee Elliott: need a resolution for the ltc to um cover those travel expenses would you be okay making that

[1:26:55] Trustee Elliott: kind of a motion or should we defer this till after i'm thinking that's just two of

[1:27:04] Voice 3: us in the

[1:27:04] Voice 3: room

[1:27:05] Trustee Elliott: here trustee hunter okay

[1:27:07] Voice 3: well i move that uh the local trust committee uh provided funds

[1:27:13] Voice 3: to uh trustee luckham to travel to vancouver to attend the court hearing um regarding

[1:27:21] Trustee Elliott: lot 88

[1:27:22] Trustee Elliott: yeah

[1:27:23] Voice 3: regarding lot 88 on cedis island great

[1:27:26] Trustee Elliott: i'll second that any further discussion

[1:27:30] Trustee Elliott: all those in favor aye

[1:27:34] Voice 3: and

[1:27:36] Trustee Elliott: that's carried thank you for making the motion trustee hunter great

[1:27:41] Trustee Elliott: um so that was new business we've got a trust conservancy report on page 26 to 28

[1:27:51] Trustee Elliott: regarding the donation of uh or a covenanted piece of land on hoyate mesquite island i would

[1:27:59] Trustee Elliott: also just like to report out very briefly that we've had two new board members, three new board

[1:28:08] Trustee Elliott: members join us actually. I'm just going to get, I don't want to get the names wrong, but at the

[1:28:17] Trustee Elliott: Lost Trust Council meeting, the vacancy that Grant Scott, he had to step down from the board

[1:28:25] Trustee Elliott: and so there was an election and um lisa govro govro was appointed or was elected to the board

[1:28:35] Trustee Elliott: so she is the serving with susan yates we've also got um ken thomas who is serving um he's

[1:28:45] Trustee Elliott: stepping in as the ministerial appointment and um he is of course from penelakut tribe and has

[1:28:53] Trustee Elliott: has already been in one meeting

[1:28:55] Trustee Elliott: and very much providing some great guidance and insight.

[1:29:00] Trustee Elliott: And I just want to get the last name

[1:29:03] Trustee Elliott: because I believe both Risa Smith and Linda Adams,

[1:29:08] Trustee Elliott: their terms are ending.

[1:29:15] Trustee Elliott: Grants program, ITC board appointment.

[1:29:19] Trustee Elliott: Oh, Charles Kahn, K-A-H-N,

[1:29:23] Trustee Elliott: has been appointed to the ITC board beginning August 21st.

[1:29:27] Trustee Elliott: he's from salt spring island and wrote a book hiking in the gulf islands and is a strong

[1:29:34] Trustee Elliott: conservation advocate so that's all good welcome news we have an applications report nothing new

[1:29:42] Trustee Elliott: there so we'll just repeat receive the items 12.2 to 12.5 such as they are for information

[1:29:55] Trustee Elliott: and our work program,

[1:29:58] Voice 8: page three.

[1:30:00] Voice 8: 35. Let's just go there briefly. I feel like I do

[1:30:04] Trustee Elliott: have a lot of talk talking here. There is no page

[1:30:07] Trustee Elliott: 35, 30. Oh, I'm on the wrong document. Sorry. So we're going to, we have agreement that we will

[1:30:17] Trustee Elliott: continue with the unzoned marine areas as the minor project for this year. We are adding.

[1:30:25] Trustee Luckham: Yeah, Chair Elliott, can I just interrupt for a second? Yes, sir.

[1:30:30] Trustee Luckham: I'm sorry. It was an important

[1:30:32] Trustee Luckham: moment there and I'm almost done here and I'll be back if there's some business items that need

[1:30:38] Trustee Luckham: to be dealt with.

[1:30:40] Trustee Elliott: Okay, thank you. I can give you a brief summary. We did approve your...

[1:30:45] Trustee Luckham: Give me five minutes and I'll be right back to you.

[1:30:48] Voice 8: Okay, okay. I think

[1:30:55] Trustee Elliott: we've got clarity that

[1:30:56] Trustee Elliott: the shoreline and coastal protection community consultation project is coming at number two

[1:31:03] Trustee Elliott: for future projects and we're not going to make that a major for now

[1:31:09] Voice 8: um and so we'll add that to

[1:31:17] Voice 8: the future projects report do

[1:31:19] Trustee Elliott: you need a resolution for that more more or less or we already have

[1:31:23] Planner McCargar: i think we yeah it was covered in that previous um resolution that was made so i think we're good

[1:31:29] Planner McCargar: there

[1:31:29] Trustee Elliott: great um so i'm going to suggest that we will just announce our upcoming meeting and then

[1:31:37] Trustee Elliott: And we're going to go into in-camera, and I'm going to suggest a five-minute break for staff and for Trustee Luckham to come back from his meeting, which is almost finished.

[1:31:52] Trustee Elliott: So the next regular meeting is scheduled for Tuesday, September 5, 2023, at 9.30 a.m. in person at the Forbes Hall Community Center.

[1:32:01] Trustee Elliott: and i need a motion to close the meeting trustee hunter do you have the wording or do you want me

[1:32:12] Trustee Elliott: to read that out i'll do it i move that the meeting be closed to the public in accordance

[1:32:20] Trustee Elliott: with the community charter part 4 division 3 section 91 f and g for the purpose of considering

[1:32:27] Trustee Elliott: f law enforcement if the council considers that disclosure could reasonably be expected to harm

[1:32:33] Trustee Elliott: the conduct of an investigation under or enforcement of an enactment and g

[1:32:38] Trustee Elliott: litigation or potential litigation affecting the municipality and that the recorder and staff

[1:32:44] Trustee Elliott: attend the meeting second

[1:32:47] Voice 3: seconded

[1:32:48] Trustee Elliott: by trustee hunter uh all those in favor

[1:32:51] Trustee Elliott: okay that's two that's carried so we'll now close the meeting will if you can shut down

[1:33:00] Trustee Elliott: on the recording please yeah

[1:33:03] Voice 7: if you just give me a few minutes to stop the recording and the live

[1:33:08] Voice 7: stream and um and

[1:33:12] Voice 8: we'll take a little we'll take a bit of a break

ADOPTED 
 
Thetis Island ADOPTED 1 
Local Trust Committee Minutes 
July 4, 2023 
 
Thetis Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
July 4, 2023 
Electronic Meeting 
 
Members Present: Tobi Elliott, Chair 
 Peter Luckham, Local Trustee 
 Ken Hunter, Local Trustee 
  
Staff Present: Renée Jamurat, Regional Planning Manager 
 Marlis McCargar, Island Planner 
Warren Dingman, Bylaw Compliance & Enforcement Manager 
 Vicky Bockman, Recorder 
  
Others Present: There were no members of the public and no members of the media in 
attendance. 
 
1. CALL TO ORDER 
"Please note, the order of agenda items may be modified during the meeting. Times are provided 
for convenience only and are subject to change." 
Chair Elliott called the meeting to order at 9:30 am. She acknowledged that the meeting was 
held on the territory of the Coast Salish First Nations. She introduced herself, Trustees, staff and 
recorder; and noted that this meeting was being live streamed and recorded. 
2. APPROVAL OF AGENDA 
Trustee Luckham explained that he is participating in today’s Local Trust Committee (LTC) 
meeting from Vancouver where he is attending the court hearing regarding Lot 88 as he 
considered it important that a representative from the Islands Trust attend this hearing. He 
requested that agenda item 10.2 late correspondence and agenda item 11.1 regarding payment 
of expenses relating to this travel be placed on today’s agenda. He advised that his availability at 
this LTC meeting may be interrupted depending on the court docket.    
 
The following additions to the agenda were presented for consideration: 
 10.2  Correspondence dated July 2, 2023 from Wendy Hinsperger, Acting President 
Thetis Island Residents’ and Ratepayers’ Association, regarding Lot 88; 
 11.1 Expenses Related to attendance of Court Hearing regarding Lot 88 Pilkey Point 
Road. 
By general consent the agenda was adopted as amended. 
 

 ADOPTED 
 
Thetis Island ADOPTED 2 
Local Trust Committee Minutes 
July 4, 2023 
3. REPORTS 
3.1 Trustee Reports 
Trustee Hunter reported on the following: 
 he has been hearing many inquiries regarding the court hearing of Lot 88; and 
 he will be attending a Ferry Advisory Committee meeting later today where 
discussion will include BC Ferries refit of the MV Kuper and schedule for the MV 
Kahloke. 
 
Trustee Luckham reported on the following: 
 he observed that the Lot 88 situation continues to be of concern to the 
community; 
 after consultation with BC Ferries, beach access adjacent to the ferry terminal 
that traverses over buried remains of the Penelakut Tribe has now been fenced; 
however, there is no sign which was intended to be created in consultation with 
the Penelakut Tribe; and 
 he attended Trust Council last week.  
3.2 Chair's Report 
Chair Elliott reported on the following: 
 Trust Council on Gabriola Island last week included informative field trips; a 
well-run exercise to consider strengths, opportunities, threats and challenges in 
the Trust Area with an analysis of how to approach solutions; a discussion of the 
current Strategic Plan which will continue as an interim step for next year with 
the addition of the Corporate Planning process as a priority and a focus on land 
use projects rather than advocacy with a deeper strategic planning process to 
occur next year; and she observed the value of connections and discussions held 
with in-person Trust Council meetings; 
 She attended a Regional Planning Housing Committee session, working on a tool 
kit of housing solutions that LTCs can draw upon which is now in draft stage and 
will include tested approaches, frameworks, and templates to help avoid 
duplication throughout the Trust Area. 
3.3 Electoral Area Director's Report - none 
4. PUBLIC COMMENTS - none 
5. MINUTES 
5.1 Local Trust Committee Minutes dated April 18, 2023 - for Adoption 
By general consent the Local Trust Committee meeting minutes of April 18, 2023 were 
adopted. 
5.2 Section 26 Resolutions-Without-Meeting Report 
Received for information. 
5.3 Advisory Planning Commission Minutes - none 

 ADOPTED 
 
Thetis Island ADOPTED 3 
Local Trust Committee Minutes 
July 4, 2023 
6. BUSINESS ARISING FROM MINUTES 
6.1 Follow-up Action List dated June 23, 2023 
Received for information. 
7. APPLICATIONS AND REFERRALS - none 
8. LOCAL TRUST COMMITTEE PROJECTS 
8.1 OCP/LUB Marine Areas Review Project - Endorsement of Project Charter - Staff Report 
Planner McCargar presented the Staff Report that provides background, engagement 
information, mapping, and asks the LTC to consider endorsement of the draft Project 
Charter. 
Trustees discussed the draft Project Charter consultation options and timeline, with no 
changes or additions suggested. 
TH-2023-016 
It was MOVED and SECONDED, 
that the Thetis Island Local Trust Committee endorse the Project Charter, dated July 4, 
2023 for the Official Community Plan (OCP) and Land Use Bylaw (LUB) Marine Areas 
Review project. 
CARRIED 
8.2 Consideration of Housing Review Project as the Local Trust Committee Major Project - 
for discussion 
Trustee Hunter commented that many constituents are expressing concern with the lack 
of affordable housing on Thetis Island. He proposed that the LTC might consider shifting 
the LTC’s Major Project from the Shoreline and Coastal Protection Review to a Housing 
Review. 
Discussion on the proposal included the following: 
 The Shoreline and Coastal Protection review project has been on the Work 
Program for some time with engagement already having occurred with the 
Penelakut Tribe and Lyackson First Nation. 
 The Regional Planning Committee (RPC) is currently developing tools and 
framework for potential housing solutions that can be used Trust-wide; and will 
be working on updating the Housing Needs Assessment next year. 
 Information on specific housing needs for Thetis Island is needed to inform a 
Housing Review project; although it is thought that there is a need for 
alternative housing units and ferry worker workforce housing. 
 Trustees supported retaining a Housing Review as a Future Project at this time 
with the addition of points identified through this discussion. 
 
 
 
 
 

 ADOPTED 
 
Thetis Island ADOPTED 4 
Local Trust Committee Minutes 
July 4, 2023 
TH-2023-017 
It was MOVED and SECONDED, 
that the scope under the Future Projects list “Housing” include: 
 Strategies for alternative housing units; 
 Ferry workers workforce housing; and 
 Potential for rezoning areas that are suitable for increased density. 
CARRIED 
 
 8.3     Thetis Island Shoreline and Coastal Protection Review Project – Staff Report 
Planner McCargar outlined the Memorandum that provides background, a draft Project 
Charter for discussion, and asks the LTC to consider and reaffirm its interest in creation of 
the business case necessary for Major Projects, given that the RPC is fully committed to 
ongoing Major Projects for the 2024/25 fiscal year. 
Discussion of options to advance the project included the following: 
 Staff suggested that proceeding with the review as a Minor Project and split over 
three years could be possible, but proposed that this project might be best 
approached as a Trust-wide project through the RPC. 
 A Trustee proposed that community engagement and discussion that focuses on 
how shoreline protection might be improved would be valuable as a next step to 
gauge the community’s desire to advance this as a Major Project. The session 
might utilize existing material, maps showing erosion, information on Green 
Shores best practices, setbacks and opportunities for Development Permit Areas.  
 An approach was supported that refers the project to the RPC as a Major Project 
while creating a Minor Project specifically for community discussion. 
 
TH-2023-018 
It was MOVED and SECONDED, 
that the Shoreline and Coastal Protection Review Project be moved to a Minor Project 
that would involve dissemination of available information and community discussion. 
 
CARRIED 
 
Trustees confirmed that this new Minor Project would follow after the Un-Zoned Marine 
Areas project is completed. 
 
Trustee Luckham indicated his support for a motion that would refer the Shoreline and 
Coastal Protection review project to the RPC. 
 
Trustee Luckham left the meeting at approximately 10:50 am. 
 
 
 
 
 
 

 ADOPTED 
 
Thetis Island ADOPTED 5 
Local Trust Committee Minutes 
July 4, 2023 
TH-2023-019 
It was MOVED and SECONDED, 
that the Thetis Island Local Trust Committee request the Regional Planning Committee 
to include the Thetis Local Trust Area in a Regional Review and indicate its strong 
interest in Shoreline protection Planning and Zoning for the Trust Area. 
CARRIED 
Chair Elliott proposed that further engagement and relationship-building with the 
Penelakut Tribe and Lyackson First Nation be continued as opportunities become 
available. 
9. DELEGATIONS - none 
10. CORRESPONDENCE 
10.1 Email dated April 17, 2023 from various regarding Lot 88 Pilkey Point Road 
Emails from Kelly and Ron Bannister, Peter and Anne Barr, Tracy and Mark Higgins, Ron 
and Eleanor Vandergaag, and Pat English were received for information. 
 
10.2 Correspondence dated July 2, 2023 from Wendy Hinsperger, Acting President Thetis 
Island Residents’ and Ratepayers’ Association regarding Lot 88 
Received for information. 
11. NEW BUSINESS  
11.1 Expenses Related to attendance of Court Hearing regarding Lot 88 Pilkey Point Road 
TH-2023-020 
It was MOVED and SECONDED, 
that the Thetis Island Local Trust Committee provide funds to Trustee Luckham to travel 
to Vancouver to attend the court hearing regarding Lot 88 on Thetis Island. 
CARRIED 
12. REPORTS 
12.1 Trust Conservancy Report 
Chair Elliott provided a brief report, noting the new conservation area on Lasqueti Island 
and the new Conservancy board members. 
12.2 Applications Report dated June 23, 2023 
Received for Information. 
12.3 Trustee and Local Expense Report dated May, 2023 
Received for Information. 
12.2 Applications Report dated June 23, 2023 
Received for Information. 
12.4 Adopted Policies and Standing Resolutions 
Received for Information. 
 
 

 ADOPTED 
 
Thetis Island ADOPTED 6 
Local Trust Committee Minutes 
July 4, 2023 
12.2 Applications Report dated June 23, 2023 
Received for Information. 
12.5 Local Trust Committee Webpage 
No changes or additions were requested. 
13. WORK PROGRAM 
13.1 Active Projects Report dated June 23, 2023 
This was discussed at agenda item 8.3 where the Shoreline and Coastal Protection 
Review Project was moved to a Minor Project that would involve dissemination of 
available information for community discussion, with the Un-Zoned Marine Areas 
project remaining as the top priority Minor Project. 
13.2 Future Projects Report dated June 23, 2023 
Received for information. 
14. UPCOMING MEETINGS 
14.1 Next Regular Meeting Scheduled for Tuesday, September 5, 2023 at 9:30 am at Forbes 
Hall Community Centre, North Cove Road, Thetis Island, BC 
Trustees confirmed the next regular meeting schedule date, time, and location. 
15. CLOSED MEETING 
15.1 Motion to Close the Meeting 
TH-2023-021 
It was MOVED and SECONDED, 
that that the meeting be closed to the public in accordance with the Community 
Charter, Part 4, Division 3, s.90(1)(f) and (g) for the purpose of considering: 
(f) law enforcement, if the council considers that disclosure could reasonably be 
expected to harm the conduct of an investigation under or enforcement of an 
enactment; and 
(g) litigation or potential litigation affecting the municipality 
and that the recorder and staff attend the meeting. 
CARRIED 
The meeting closed to the public at 11:03 am. 
Trustee Hunter left the meeting at approximately 11:12 am due to technical difficulties. 
Trustee Luckham returned to the meeting at 11:23 am. 
15.2 Recall to Order 
The meeting reconvened at 11:23 am. 
15.3 Rise and Report - none 
 

 ADOPTED 
 
Thetis Island ADOPTED 7 
Local Trust Committee Minutes 
July 4, 2023 
 
16. ADJOURNMENT 
By general consent the meeting was adjourned at 11:23 am. 
 
 
_________________________ 
Tobi Elliott, Chair 
 
Certified Correct: 
 
_________________________ 
Vicky Bockman, Recorder