Islands Trust Council regular meeting, July 12, 2023

[0:00:01] Voice 5: So are

[0:00:02] Trustee Luckham: we ready to go there, Laurie?

[0:00:04] Voice 5: You're sure welcome.

[0:00:05] Voice 5: Thank you very much.

[0:00:09] Voice 5: I'm just trying to get my screen organized here.

[0:00:12] Voice 5: Let me see what's going on.

[0:00:26] Trustee Luckham: So good morning, everyone.

[0:00:28] Trustee Luckham: My name is Peter Lockham.

[0:00:31] Trustee Luckham: I'm elected on Thetis Island in Penelope and Lai Action Territory.

[0:00:38] Trustee Luckham: It's a pleasure every day to wake up in this spectacular part of the world

[0:00:45] Trustee Luckham: and be reminded that this is the home of the Coast Salish people since time immemorial.

[0:00:54] Trustee Luckham: And I think of that every day and encourage everybody to learn about the place that we live and work.

[0:01:03] Trustee Luckham: So this is the Executive Committee meeting of, believe it or not, July the 12th, 2023.

[0:01:12] Trustee Luckham: 23. and um we're here today to um discuss the items of business for the executive um and i've

[0:01:22] Trustee Luckham: got uh trustee elliott from gabriella island with us today good morning trustee elliott and we've

[0:01:28] Trustee Luckham: got everyone

[0:01:29] Trustee Luckham: we've got trustee peterson here good morning good

[0:01:34] Voice 8: morning from beautiful salt spring

[0:01:36] Voice 8: island this morning good

[0:01:39] Trustee Luckham: morning and we've got uh actually vice chairs are all of these members here

[0:01:44] Trustee Luckham: elected members. And we've got Vice Chair Maude still coming in in good luck. Apparently that's

[0:01:51] Trustee Luckham: the message coming into Victoria. Certainly over the years that I've been on executive and traveling

[0:01:56] Trustee Luckham: to Victoria, the traffic has consistently got heavier and heavier. So he's going to join us

[0:02:02] Trustee Luckham: shortly. But out of respect for everybody's time, we're going to proceed with some of the business,

[0:02:07] Trustee Luckham: and the simpler business items.

[0:02:10] Trustee Luckham: And so in the boardroom today,

[0:02:13] Trustee Luckham: we have Stephan Sturmach,

[0:02:17] Trustee Luckham: a regional planning director,

[0:02:21] Trustee Luckham: and we have Lori Foster with us.

[0:02:25] Trustee Luckham: Now I don't see Russ.

[0:02:27] Trustee Luckham: Is Stephan standing in for Russ today, Lori?

[0:02:32] Voice 11: Only with us.

[0:02:33] Voice 11: No, I'm here in the middle of the boardroom.

[0:02:36] Voice 11: can you see the boardroom oh

[0:02:38] Trustee Luckham: sorry yeah i can and indeed i see you there i haven't managed to get

[0:02:44] Trustee Luckham: my video on the big screen here yet but i'll uh so

[0:02:48] Voice 11: i'm i'm here with claire and laurie

[0:02:51] Voice 11: so

[0:02:52] Trustee Luckham: russ hotson pillar cao good morning and director uh claire freighter trust area services

[0:02:59] Trustee Luckham: good morning a nice little wave there and laurie foster of course who provides all this uh

[0:03:04] Trustee Luckham: the organization and support to allow the executive committee to gather and have productive

[0:03:10] Trustee Luckham: meetings. Thank you very much, Lori. All right. So I also see Warren Dingman is hanging out there,

[0:03:19] Trustee Luckham: a bio-enforcement manager. Thank you for joining us, Warren. And Julia Mobs, I see you're on there

[0:03:24] Trustee Luckham: as well. I'm assuming it's you. And thank you for joining us today. And of course, you'll have to

[0:03:30] Trustee Luckham: to go to panelists if you guys want to participate i think or laurie will worry about that i'm not

[0:03:35] Trustee Luckham: going to so we have an agenda before us and uh thank you again everybody that's contributed

[0:03:42] Trustee Luckham: are there any uh additions or deletions to the agenda and i'll just look for a show of hands

[0:03:49] Trustee Luckham: anybody oh tim peterson um

[0:03:54] Voice 9: yeah thank you chair i had a a couple of of things but i see that um

[0:04:01] Voice 9: they're either in the follow-up action list or in other business.

[0:04:06] Voice 9: So I'm just going to wait until we get to those pieces and bring it up then.

[0:04:10] Trustee Luckham: Excellent. Thank you very much, Jim.

[0:04:12] Trustee Luckham: So nothing else in there.

[0:04:14] Trustee Luckham: There's David Maude having arrived, stuck in traffic there.

[0:04:19] Trustee Luckham: Glad you've made it safe and sound, David.

[0:04:21] Trustee Luckham: Good morning.

[0:04:22] Trustee Maude: Good morning, sir.

[0:04:25] Trustee Luckham: and so we've begun and um we're just at the approval of the agenda which is perfect did

[0:04:31] Trustee Luckham: you have anything to add to the agenda today oh

[0:04:35] Trustee Maude: i'm very satisfied with the agenda thank you

[0:04:37] Trustee Luckham: excellent all right then so then i'm going to adopt the agenda uh as presented and we're going

[0:04:43] Trustee Luckham: to move on our our first item here is uh delegations uh uh regarding cape roger uh curtis

[0:04:52] Trustee Luckham: and um lori do we have the delegation here is that the julia that's an attendee yes that is

[0:04:58] Voice 12: that's julian i'll promote her to panelists and um welcome her to the meeting absolutely thank you

[0:05:24] Trustee Luckham: am i there yes i can hear you uh we don't have any video not absolutely necessary but it's always

[0:05:32] Trustee Luckham: nice to see who we're uh hearing from

[0:05:34] Trustee Luckham: oh

[0:05:36] Voice 13: here i can start video here i'm i'm not i'm not very good

[0:05:43] Voice 13: at this oh

[0:05:44] Trustee Luckham: well you've done very well you're here

[0:05:45] Voice 13: okay we can see

[0:05:48] Voice 13: it well first of all yeah good

[0:05:50] Voice 13: Good morning, and thanks very much for allowing me to speak with you today.

[0:05:55] Voice 13: I'm Julie Vick.

[0:05:56] Voice 13: I'm from Bowen Island, and I'm going to read from this because I get flustered easily.

[0:06:02] Voice 13: I'm here to represent 1,569 people who signed a petition I started that says that I, the

[0:06:13] Voice 13: Undersigned, oppose all overnight camping at Metro Vancouver's proposed provincial park

[0:06:17] Voice 13: at Cape Roger Curtis.

[0:06:19] Voice 13: and I'm appealing to you as our backstop to reject Metro's application to amend our OCP

[0:06:25] Voice 13: which would allow for overnight camping variants in the proposed park

[0:06:29] Voice 13: but currently in our OCP we have policy 190 which allows for non-vehicle camping in commercially

[0:06:37] Voice 13: zoned areas in other words just in the cove and that was purposely written into the OCP to keep

[0:06:43] Voice 13: keep all that kind of activity centered.

[0:06:46] Voice 13: And so the park has in Cape Archer Curtis,

[0:06:50] Voice 13: it's clear on the other side of the island.

[0:06:53] Voice 13: It's, I think it's maybe, well, it's seven,

[0:06:58] Voice 13: nine kilometers say to the entrance would be

[0:07:01] Voice 13: something like that.

[0:07:02] Voice 13: And it, the road goes through all our quiet neighborhoods.

[0:07:05] Voice 13: And especially there's only one single road,

[0:07:06] Voice 13: which would go through the Tunstall Bay neighborhood

[0:07:09] Voice 13: and the traffic there's already a problem.

[0:07:13] Voice 13: It's been addressed or presented to council many times

[0:07:18] Voice 13: about the problems they've been having.

[0:07:19] Voice 13: It would destroy that neighborhood.

[0:07:21] Voice 13: It would just, it would, there's no way,

[0:07:24] Voice 13: they were thinking maybe they could gate up at the top

[0:07:27] Voice 13: and gate another road,

[0:07:28] Voice 13: but then they split the neighborhood in half.

[0:07:29] Voice 13: It would just be a disaster.

[0:07:32] Voice 13: So the last council meeting, which was just Monday,

[0:07:37] Voice 13: the staff has compiled all the letters to councils

[0:07:41] Voice 13: till the end of June and the most common five most common concerns were ferry capacity fire

[0:07:48] Voice 13: hazard traffic water and access so there have been they've said there are 495 letters 33 unique

[0:07:57] Voice 13: one 333 unique ones with 115 pro camping 223 no camping 113 not stated I think that I'm gonna

[0:08:08] Voice 13: to say that the pro camping one is a little bit skewed. I know I wrote a letter suggesting some

[0:08:16] Voice 13: options and that ended and somebody else that I know had written something and somehow their letter

[0:08:22] Voice 13: ended up on the pro camping side, which is not correct. Anyway, as far as all the number

[0:08:29] Voice 13: crunching for the petition goes, so at present we have 1569 names and all to the best of my

[0:08:35] Voice 13: my knowledge with the help of longstanding residents

[0:08:38] Voice 13: and a voters list, all these names are eligible voters.

[0:08:42] Voice 13: So we have 46% of the 348 eligible voters

[0:08:47] Voice 13: that's resident and non-resident voters for Bowen.

[0:08:50] Voice 13: That equates to 81% of the number of people

[0:08:53] Voice 13: who actually voted in 2022.

[0:08:55] Voice 13: And that election was colored by the fact

[0:09:01] Voice 13: that one of the councilors, well, two of the councilors,

[0:09:04] Voice 13: one running for mayor and one running as councilor,

[0:09:06] Voice 13: Again, both got voted out with significantly voted out.

[0:09:12] Voice 13: So that's something to keep in mind too.

[0:09:15] Voice 13: In 2011, you know, there was an up and down poll

[0:09:18] Voice 13: on a national park that was proposed for Bowen.

[0:09:21] Voice 13: That was voted down with 55%, that had a 74% turnout.

[0:09:27] Voice 13: So if the 74% of the 3,408 people turned out to vote today,

[0:09:33] Voice 13: that this camping proposal would be voted down by 67%.

[0:09:38] Voice 13: That's just based on the petition numbers.

[0:09:40] Voice 13: And there are more people who are against it,

[0:09:43] Voice 13: but don't want to sign a public poll.

[0:09:45] Voice 13: They would prefer a proper opinion poll,

[0:09:48] Voice 13: perhaps where they could vote anonymously.

[0:09:51] Voice 13: So the land has been purchased

[0:09:52] Voice 13: and a lot of people do assign the petition.

[0:09:55] Voice 13: They're not, they're in favor of the park.

[0:09:59] Voice 13: They just don't want the overnight camping.

[0:10:01] Voice 13: there's so many reasons the ones the five that I mentioned but there are a

[0:10:06] Voice 13: lot of intangible reasons to mostly doing with how people feel that it's

[0:10:11] Voice 13: going to be the tipping point that will change the color and the character of

[0:10:16] Voice 13: our community is engaged people having such a large other government agency who

[0:10:23] Voice 13: who will not, according to the 2050 regional plan,

[0:10:30] Voice 13: they're not responsible for any of our infrastructure,

[0:10:32] Voice 13: although it was going to put a huge burden on us.

[0:10:36] Voice 13: So I'm really here just to ask you,

[0:10:38] Voice 13: if this comes to your table,

[0:10:40] Voice 13: it's only gone to past first reading so far,

[0:10:43] Voice 13: but if it gets there,

[0:10:44] Voice 13: just to please remember all these names of people

[0:10:48] Voice 13: who don't want their community changed in such a great way.

[0:10:51] Voice 13: Thank you.

[0:10:52] Voice 13: okay

[0:10:54] Trustee Luckham: well thank you very much julia for uh coming to us today and bringing this to our attention

[0:11:00] Trustee Luckham: um um and so just appreciate that and of course the executive committee certainly has an approval

[0:11:06] Trustee Luckham: element associated with uh the work of the bowen municipality but they are autonomous

[0:11:13] Trustee Luckham: local government and um we are a criteria for approval or not is based upon compliance with

[0:11:21] Trustee Luckham: with the policy statement.

[0:11:22] Trustee Luckham: And so our ability is narrow,

[0:11:25] Trustee Luckham: but we'll certainly take this into consideration

[0:11:27] Trustee Luckham: when it comes.

[0:11:28] Trustee Luckham: So thank you very much for coming today.

[0:11:29] Trustee Luckham: Thank you.

[0:11:30] Voice 13: No, thank you very much.

[0:11:31] Voice 13: Thanks.

[0:11:33] Trustee Luckham: Okay, so I'm gonna move along now on our agenda

[0:11:38] Trustee Luckham: to rise and report decisions

[0:11:40] Trustee Luckham: from previously closed meetings.

[0:11:41] Trustee Luckham: We don't have anything here today.

[0:11:44] Trustee Luckham: And I'm gonna move on to adoption of minutes,

[0:11:47] Trustee Luckham: executive committee meeting of June,

[0:11:49] Trustee Luckham: the 27th draft minutes.

[0:11:51] Trustee Luckham: are there any changes to those minutes no all right so then let's adopt the the June 27th draft

[0:12:00] Trustee Luckham: minutes as presented by general consent so thank you very much this will move us into our follow-up

[0:12:08] Trustee Luckham: action list and as is our practice to go through the senior staff where necessary to provide

[0:12:16] Trustee Luckham: updates on the follow-up action list and provide a report from their department so we'll start off

[0:12:22] Trustee Luckham: with ceo ross hudson pillar good morning ross nice to see you with us this morning yeah good morning

[0:12:28] Voice 11: so turning to page 10 and the follow-up action list certainly respond to any questions here

[0:12:36] Voice 11: i think item one which is getting some regular reporting on online viewership is easily

[0:12:43] Voice 11: achievable i think we may be underwhelmed a little bit by the by the statistics that we're about to

[0:12:49] Voice 11: to receive, but that's in the eye of the beholder.

[0:12:54] Voice 11: One mind turned or informed could be a great benefit

[0:12:57] Voice 11: to the trust, but we'll get that information to you.

[0:13:01] Voice 11: And I think we could get it for our next meeting, right?

[0:13:04] Voice 11: Because Mark is working on it.

[0:13:05] Voice 11: Yes.

[0:13:06] Voice 11: So I'll make that commitment to you.

[0:13:10] Voice 11: It's a sunny day in terms of employment here

[0:13:12] Voice 11: at the Islands Trust because,

[0:13:13] Voice 11: and I'll wait for Claire to speak in a moment or two.

[0:13:17] Voice 11: so i think item two between now and um our next trust council meeting will have life in it

[0:13:25] Voice 11: and that is the development of the framework at the very minimum around some reconciliation

[0:13:32] Voice 11: um learning work at the islands trust item three uh so this is a note for you chair luckham

[0:13:40] Voice 11: and i'll do a brief reminder but i think we know what we're discussing and that is that

[0:13:45] Voice 11: that the previous trust council had requested

[0:13:48] Voice 11: a significant reconsideration of the Allens Trust

[0:13:52] Voice 11: or review of its government structure, funding, et cetera.

[0:13:57] Voice 11: And we got a letter back from the minister

[0:13:59] Voice 11: and then subsequently the new trust council

[0:14:04] Voice 11: has reserved the right to write back to the minister

[0:14:07] Voice 11: reiterating their interest in the previous request.

[0:14:12] Voice 11: Unofficially through staff,

[0:14:13] Voice 11: we've let the ministry know that that's the case.

[0:14:16] Voice 11: So we've in substance responded to three,

[0:14:20] Voice 11: but we'll ensure that a letter goes out in the next few days

[0:14:24] Voice 11: officially from Chair Luckham,

[0:14:26] Voice 11: just providing the minister an update

[0:14:29] Voice 11: and indicating that post-September,

[0:14:31] Voice 11: we may revisit that once Trust Councils have the moments

[0:14:35] Voice 11: to consider and put their own stamp on that request.

[0:14:41] Trustee Luckham: Okay, thank you for that.

[0:14:43] Trustee Luckham: and

[0:14:44] Voice 11: then I think anything else I just respond to any questions we have at the

[0:14:53] Voice 11: end you see items

[0:14:57] Voice 5: eight nine and ten those

[0:15:01] Voice 11: are substantially have been works

[0:15:05] Voice 11: or requests and for work most recently I'm sure later on we'll talk about ten

[0:15:10] Voice 11: that's a later on say when we go review the outcomes of Trust Council we'll talk

[0:15:15] Voice 11: by the extension strategic plan in that process and that will be really my leaping off point into

[0:15:21] Voice 11: my um my just more anecdotal update if you will but i'd answer any questions on these top 12 items

[0:15:28] Voice 11: yeah

[0:15:29] Trustee Luckham: i see tim peterson uh

[0:15:33] Voice 9: thank you chair and thank you for the report russ um item one i i

[0:15:38] Voice 9: had forgot that it was on the follow-up action list and had uh sent an email about that um so

[0:15:45] Voice 9: my question is just um when we get those uh bits of information i did have some constituents who

[0:15:51] Voice 9: are asking me about what the viewing numbers were like for meetings so my question is whether

[0:15:59] Voice 9: that data will be shareable to the public absolutely

[0:16:04] Voice 11: um so we would compile a report

[0:16:08] and just have it in the public agenda and then it can get uh you can springboard it any way you want

[0:16:14] um

[0:16:14] Voice 11: or if there's interest we can put it on

[0:16:17] Voice 9: the website but uh by all means and and so just a

[0:16:21] Voice 9: quick follow-up was also interest in what the numbers look like for individual ltcs and

[0:16:27] Voice 9: committees um so just wondering if that's contemplated as far as that that data set

[0:16:33] Voice 9: being available i

[0:16:35] Voice 5: don't

[0:16:38] Voice 11: see a natural impediment to that but i don't know whether that's been

[0:16:45] contemplated in the request so i'd have to talk to mark and figure out whether that's

[0:16:51] simply a

[0:16:52] Voice 11: matter of collating data and how that would get presented to you or to the ltcs

[0:16:59] Voice 11: certainly it's valuable information so let me tack that on to this council committee request

[0:17:06] Voice 9: great thanks very

[0:17:07] Voice 5: much okay

[0:17:12] Trustee Luckham: any other questions for the CEO

[0:17:15] Trustee Luckham: on his follow-up action so over to you CEO for your CEO report yes

[0:17:23] Voice 11: well you know it seems like

[0:17:27] Voice 11: it was long ago but trust counts we basically have had one working week since trust council

[0:17:31] Voice 11: and that was last week and uh that's a moment for reflection and um uh administrating the

[0:17:38] Voice 11: the conclusion of that meeting which i think we've done i'm looking forward to the conversation later

[0:17:43] Voice 11: on uh where that has landed myself and sort of the executive office is some fairly hefty projects

[0:17:54] Voice 11: that need to be sequenced and i guess i'm going to keep saying this until it isn't the case and

[0:18:01] Voice 11: And that is organizing between now and December three or four fairly major pieces, those being some sort of visioning engagement for the Islands Trust,

[0:18:17] Voice 5: landing a framework for a corporate plan, this

[0:18:23] Voice 11: body and anyone else having a serious discussion around the strategy associated with a funding request in the province.

[0:18:36] Voice 11: And probably, obviously most importantly, that is the development of the current version

[0:18:46] Voice 11: of our reconciliation work.

[0:18:48] So those are four significant pieces

[0:18:49] Voice 11: that are linked.

[0:18:52] Voice 11: I'll always be returning to this group for your leadership, particularly around the sequencing

[0:18:57] Voice 11: of those various pieces.

[0:19:00] And later on, particularly around the proper planning discussion, and if you'll allow me a few minutes when we get to either your work plan or talk about the strategic plan at Trust Council, I'd like a couple of minutes to just get your input and fill you in on some conversations I've had with the

[0:19:20] Voice 11: Chair of the Governance Committee and so forth.

[0:19:23] Voice 11: So really, that's been most of my work over the last little bit.

[0:19:29] Trustee Luckham: Okay, thank you, Theo.

[0:19:30] Trustee Luckham: you any uh questions no well thank you for the uh the good news aspect and uh the ongoing uh

[0:19:39] Trustee Luckham: important work that you're conducting for us thank you let us go to uh i'm just going to look

[0:19:46] Trustee Luckham: at my screen here i see stefan's well maybe we've got a formal list on the go here i don't

[0:19:52] Trustee Luckham: i don't have that i'm just going to go from my screen stefan sermac regional uh planning

[0:19:57] Trustee Luckham: director you have something for us good

[0:20:02] Voice 2: morning uh executive committee mr chair peter um i don't

[0:20:06] Voice 2: have much to update only to acknowledge that in the follow-up action list my items are focused

[0:20:12] Voice 2: primarily on housing and we're looking to collate all those things to a report

[0:20:17] Voice 2: so we can comprehensively address them each one of them i know i've spoken to each one of them

[0:20:22] Voice 2: over time. So I won't repeat myself unless you want to ask me any questions. And as for the

[0:20:28] Voice 2: final one, it's in regards to the referral process for First Nations. And I'm excited to have new

[0:20:34] Voice 2: staff helping us next week type thing, although she won't be ready next week, but she will help

[0:20:40] Voice 2: us guide that process as one of her first priorities in the upcoming months. So happy

[0:20:46] Voice 2: to answer any questions okay

[0:20:50] Trustee Luckham: any uh questions

[0:20:52] Voice 5: for the uh director do

[0:21:00] Trustee Luckham: you have any uh do you

[0:21:03] Trustee Luckham: have a uh area report anything additional to offer uh

[0:21:07] Voice 2: no not at this time excellent

[0:21:13] Trustee Luckham: um so then let's go to director uh claire freighter um trust area services good morning

[0:21:20] Voice 14: good morning um with regard to the follow-up action list not a lot to report although i would

[0:21:26] Voice 14: like to check in with the chair around um inviting san juan county to september trust council

[0:21:31] Voice 14: and just get an update there but i'm more than happy to take questions on any of the items

[0:21:36] Voice 14: and then i'll give a director's update okay

[0:21:40] Trustee Luckham: um yeah i don't think that we've changed course

[0:21:45] Trustee Luckham: on that, if I need to do anything with respect

[0:21:49] Trustee Luckham: to engaging with the chair of San Juan County,

[0:21:52] Trustee Luckham: I'm happy to do that.

[0:21:54] Trustee Luckham: And I'm presuming that other executive committee members

[0:21:57] Trustee Luckham: are in support of that.

[0:21:58] Trustee Luckham: And there seemed to be some interest at council

[0:22:01] Trustee Luckham: in that as well.

[0:22:05] Trustee Luckham: So you just let me know if and when I need to do something.

[0:22:09] Voice 14: I'll be in touch, thank you.

[0:22:11] Trustee Luckham: Okay, Trustee Peterson, do you have something?

[0:22:13] Trustee Luckham: seeing

[0:22:14] Voice 9: yes thank you chair um i'm just noticing the uh item uh three about the screenings of the

[0:22:23] Voice 9: dust and bones has been uh it's been on the list for quite some time and it's obviously

[0:22:32] Voice 9: went on hold because of uh of the covid uh pandemic i'm just wondering if that's still

[0:22:39] Voice 9: still something that's contemplated as going that those further screenings are going to continue are

[0:22:48] Voice 9: we going to pursue that particular item or or is that something that's maybe ready for removal from

[0:22:56] Voice 9: the list I'm just wondering I

[0:22:58] Voice 14: think it's our intention still to offer those um I think we've

[0:23:02] Voice 14: been just waiting for more staff capacity to be able to help with the coordination of them and

[0:23:06] Voice 14: And also involvement of the local nations in the areas

[0:23:09] Voice 14: in which they're on the islands

[0:23:11] Voice 14: on which we might wish to host them.

[0:23:12] Voice 14: So I would suggest we did provide a grant in aid years ago

[0:23:15] Voice 14: to fund these.

[0:23:17] Voice 14: So I would suggest leaving it on

[0:23:18] Voice 14: because we've already expended monies to facilitate it.

[0:23:21] Voice 14: We've just been waiting for an opportunity to coordinate

[0:23:23] Voice 14: and have heard from some nations

[0:23:25] Voice 14: they might like to be involved,

[0:23:26] Voice 14: but we simply haven't had the bandwidth to offer that,

[0:23:29] Voice 14: but that's coming soon.

[0:23:30] Voice 14: So I'd recommend leaving it up

[0:23:31] Voice 14: and then we'll revitalize that

[0:23:34] Voice 14: when we have people settled in.

[0:23:36] Voice 9: okay great thank you very much okay

[0:23:40] Trustee Luckham: anything further for the director no so do you want to

[0:23:44] Trustee Luckham: do your area report there director fader i'd

[0:23:48] Voice 14: be pleased to thank you um in very happy news

[0:23:52] Voice 14: later on this morning i'll be pleased to introduce mary storzer to you who has joined us today um

[0:23:58] Voice 14: in as an acting senior policy advisor um so when she's finished off her early orientation i'll

[0:24:03] Voice 14: bring her in so she can say hello and she'll be settling in to assist with the policy statement

[0:24:10] Voice 14: amendment project and also picking up a few of the assisting with some of the housing work for

[0:24:16] Voice 14: regional planning committee over the next few weeks also just wanted to let you know that

[0:24:21] Voice 14: we are working on the infographic briefing that went to trust council we're working on pivoting

[0:24:26] Voice 14: it out and customizing it for each of the local trust committees so you can expect to see that

[0:24:31] Voice 14: on various agendas in the coming months just to inform local trust committees about changes that

[0:24:37] Voice 14: have occurred in their area so that it can just make informed decision making as they contemplate

[0:24:43] Voice 14: decisions. A primary focus of course of my team has been getting ready to orient two new staff

[0:24:49] Voice 14: people so that will continue to be the focus of this week and next week and then I'll let you

[0:24:54] Voice 14: know that I go on vacation after that for at least two

[0:24:56] Voice 1: and a bit

[0:24:56] Voice 14: weeks so we'll be leaving

[0:24:59] Voice 14: them in the good hands of my colleagues. Also a big focus is on producing these First Nations

[0:25:05] Voice 14: letters to First Nations inviting meetings and I'm really hopeful that we'll try and have something

[0:25:10] Voice 14: for you to review soon so we'll be getting those out to you. You'll also have seen that we've

[0:25:16] Voice 14: launched a new fact check page to help communities when issues arise and there may be some

[0:25:22] Voice 14: misunderstandings or misinformation such that we can just offer up correct facts from the trust

[0:25:27] Voice 14: perspective so looking forward to receiving information around how we can use that page

[0:25:32] Voice 14: and what issues might be bubbling out there that we can help with and finally starting to look at

[0:25:39] Voice 14: business cases for the next budget year and we'll be coming back to you at a future meeting for your

[0:25:45] Voice 14: advice and recommendations around particularly the policy statement project and where you think

[0:25:49] Voice 14: you might like to pitch engagement in the next fiscal so those are the highlights from trust

[0:25:54] Voice 14: area services and i'd be happy to take any questions thank you thank you so very much

[0:26:04] Voice 14: looking forward to welcoming mary today and welcoming robin on monday that's excellent

[0:26:15] Trustee Luckham: um looking forward to meeting the new staff member and um i'll let any questions for the director

[0:26:23] Trustee Luckham: about her area report yeah okay um just note that i had my interview with um your communication

[0:26:33] Trustee Luckham: staff yesterday the trustees communications things and that was a I think a very useful

[0:26:39] Trustee Luckham: exercise so that's terrific thank you for supporting that thank you all right so who

[0:26:48] Trustee Luckham: else do I have online here not seeing anybody director mobs is not with us do you have anything

[0:26:56] Trustee Luckham: to report from that area I

[0:26:58] Voice 11: do not it's all about the audit so that's what she was working

[0:27:03] Voice 11: working on up until Friday. I'm meeting with the auditors in two weeks for just a review

[0:27:11] Voice 11: of the management oversight of the function of the Islands Trust. Julia is away, as is

[0:27:21] Voice 11: David Marlar. So if you have any questions in those two areas, either I will answer them

[0:27:27] Voice 11: or I will get you an answer and respond on their behalf.

[0:27:29] Voice 11: right

[0:27:29] Trustee Luckham: thank you sir any questions for in either of those areas from vice chairs no all right then

[0:27:37] Trustee Luckham: so let us then continue on the local trust committee uh chair updates um i'm just going

[0:27:43] Trustee Luckham: to follow my screen uh images that i have here and um we'll start with uh trustee vice chair

[0:27:51] Trustee Luckham: elliott to report out on your areas of

[0:27:53] Voice 5: responsibility thank

[0:28:00] Voice 16: you chair uh good morning

[0:28:01] Trustee Elliott: everyone. I've had the privilege of chairing only one meeting in the last week since Trust

[0:28:08] Trustee Elliott: Council and our last EC meeting, Thetis. It was an electronic meeting on, gosh, was it

[0:28:16] Trustee Elliott: Monday? Sorry, July 4th. We had a proposed project charter for marine shoreline and coastal

[0:28:26] Trustee Elliott: protection review project brought forward by um marlis mccargar just for discussion and um

[0:28:33] Trustee Elliott: so that just sort of indicates interest to me from the various ltcs of continuing or wanting

[0:28:41] Trustee Elliott: to know more about shoreline protection and how do we advance um or how do we clarify

[0:28:48] Trustee Elliott: clarify the boundaries and um advocate for further education and understanding and constituents so

[0:28:57] Trustee Elliott: that was a really good discussion it wasn't advanced to a full project and i think there's

[0:29:02] Trustee Elliott: going to be more discussion of how to approach that um and i'm not sure what else there's

[0:29:12] Trustee Elliott: Just continuing discussions on some enforcement issues.

[0:29:21] Voice 16: I don't know.

[0:29:22] Trustee Elliott: It was not an eventful meeting, although, yeah,

[0:29:24] Trustee Elliott: you were zooming in from another location.

[0:29:28] Trustee Elliott: So thank you for participating.

[0:29:31] Trustee Elliott: That was a little bit difficult because you were literally in a public

[0:29:34] Trustee Elliott: hearing as we were holding the meeting.

[0:29:36] Trustee Elliott: So thanks for being in two places at once,

[0:29:39] Trustee Elliott: but what you brought back was extremely valuable.

[0:29:42] Trustee Elliott: valuable so I'm glad you were there on behalf of the community that's all there is uh on my ends

[0:29:49] Trustee Luckham: excellent thank you vice chair Elliot so uh vice chair Maude good

[0:29:56] Trustee Maude: morning um we haven't had any

[0:29:58] Trustee Maude: meetings so since we left

[0:30:00] Trustee Maude: met the local trust committees however saturn did hear back from ministry of highways um about the

[0:30:07] the tree cutting issue there and they're going to be coming over to saturn for a meeting with

[0:30:11] the ltc so they they're very much cap in hand they're very apologetic and hopefully there's

[0:30:17] going to be some agreements um for cleaning up i guess we can call it the mess and uh and sort

[0:30:25] of work with the community

[0:30:26] Trustee Maude: to make sure it doesn't happen again um otherwise on denman they've already

[0:30:31] their housing um task force has had their first meeting um and

[0:30:38] Trustee Maude: they're having another meeting i

[0:30:39] Trustee Maude: believe on the 15th um lots of energy lots of enthusiasm lots of good ideas i think planner

[0:30:46] Trustee Maude: chadwick is her head is expanding greatly with what's coming off of there so positive news all

[0:30:51] Trustee Maude: around thank you excellent

[0:30:55] Trustee Luckham: thank you vice chair maud so vice chair peterson what's happening in

[0:31:00] Trustee Luckham: your areas uh

[0:31:03] Voice 9: thank you good morning so i'm on salt spring today uh we're going to have a uh

[0:31:11] Voice 9: an evening uh town hall session uh tonight at the legion and then tomorrow we'll have our regular

[0:31:18] Voice 9: regular LTC meeting so um that's the report from Salt Spring yesterday we had the Galliano uh LTC

[0:31:26] Voice 9: meeting and uh the thing that uh I I think was kind of exciting uh we have a couple of uh of

[0:31:35] Voice 9: rezoning of Forest Lots um and consideration there uh Ken Thomas who uh Penelaket counselor and uh

[0:31:46] Voice 9: member of the Honest Dress Conservancy was in attendance with some of his staff from

[0:31:52] Voice 9: the Penelakut band. And what was being discussed in these F1 rezonings, traditionally, a lot of

[0:32:03] Voice 9: times a portion of the land is donated to BC Parks. However, the consideration here in this

[0:32:12] Voice 9: in this one rezoning is to actually uh rezone the uh remainder portion or the

[0:32:20] Voice 9: the large portion of the f1 forestry lot to nature protection and uh and gift it to the

[0:32:29] Voice 9: penelakut nation so assuming that this all proceeds in the way that it's um in the way

[0:32:37] Voice 9: that it's being presented and planned at this moment this this you know uh galliano might be

[0:32:44] Voice 9: on the verge of a of a somewhat historic um moment if if this all goes the way that uh

[0:32:53] Voice 9: we're hoping and and and it's presented to go so that that's why i'm not quite exciting um

[0:33:00] Voice 9: traditionally as i say these uh lots have large donations to bc parks or or other conservation

[0:33:09] Voice 9: uh type situations and so this might be the first instance of private land being given

[0:33:18] Voice 9: given to a a first nation and that's just really really exciting uh stuff so it's great to have

[0:33:26] Voice 9: have Ken and his staff there yesterday and and speaking to that and uh I look forward to seeing

[0:33:35] Voice 9: um that process uh get completed hopefully in the next few months uh where where the rezoning is

[0:33:44] Voice 9: done and and we can sort of figure out the details that need to be figured out in terms of conveying

[0:33:51] Voice 9: that portion of the property to see the nation.

[0:33:54] Voice 9: Very exciting.

[0:33:55] Voice 5: That is certainly an exciting development.

[0:34:02] Trustee Luckham: And that's it for you.

[0:34:06] Trustee Luckham: Okay, thank you.

[0:34:07] Trustee Luckham: So since our last meeting,

[0:34:13] Trustee Luckham: I've only participated in my own LTC meeting

[0:34:17] Trustee Luckham: and indeed attended Supreme Court hearing

[0:34:21] Trustee Luckham: on behalf of my community.

[0:34:25] Trustee Luckham: to speak if there was an opportunity, but that bylaw infraction process is advancing

[0:34:33] Trustee Luckham: significantly, and we'll wait for the future steps with respect to that.

[0:34:45] Trustee Luckham: Otherwise, I don't have anything additional to report today, which is a little unusual for me,

[0:34:49] Trustee Luckham: um but uh there we go um so i'm going to continue on here now just a quick uh glance over at uh

[0:34:57] Trustee Luckham: trustee elliot again for the ounce just conservancy liaison update do you have anything for us there

[0:35:03] Trustee Elliott: um no just that um susan yates and i were very pleased to um to be welcoming uh trustee go

[0:35:14] Trustee Elliott: go bro to the board and looking forward to our next meeting which is coming up on the 18th

[0:35:22] Trustee Elliott: i apologize for all the confusion that was my misunderstanding over what was in person and what

[0:35:30] Trustee Elliott: was electronic and whether we had an ec morning in that meeting so anyway i i was very confused but

[0:35:37] Trustee Elliott: but led to multiple emails and it was just not necessary.

[0:35:43] Trustee Elliott: Yeah, I don't think there's anything to report.

[0:35:45] Trustee Luckham: Okay, thank you.

[0:35:48] Trustee Luckham: So let us move on then to section seven.

[0:35:52] Trustee Luckham: This is bylaws for approval and consideration.

[0:35:55] Trustee Luckham: One of the important roles of the executive committee place is looking for compliance with the policy statement.

[0:36:03] Trustee Luckham: and the first one on our list today is Bowen Island municipality bylaw number 598 we've seen

[0:36:09] Trustee Luckham: this once before but it's been rescinded amended and now has come back to us and

[0:36:16] Trustee Luckham: director Cermak are you going to present

[0:36:19] Voice 19: this one to us thank

[0:36:25] Voice 2: you Mr. Chair my mute button was

[0:36:27] Voice 2: being coy I think you actually just captured the heart of it is that the executive committee has

[0:36:34] Voice 2: seen a previous edition of this Bowen Island municipality bylaw and you

[0:36:41] Voice 2: approved it and sent it back it has since been gone out to the community for

[0:36:47] Voice 2: discussion and feedback and when it came back it was decided that it would be

[0:36:54] Voice 2: they could add two more densities to the property it doesn't take away from the

[0:36:58] Voice 2: purpose of it to create some parkland some rent some sort of bigger lots and

[0:37:02] Voice 2: some smaller lots they did that to address some workforce housing that was the basic feedback to

[0:37:07] Voice 2: get this two extra lots and really looking at the substance of the bylaw staff agree with

[0:37:15] Voice 2: bona municipality staff that there's no contravention with the policy statement

[0:37:20] Voice 2: and we recommend that you approve as such all

[0:37:23] Trustee Luckham: right thank you all right vice chair do you

[0:37:26] Trustee Luckham: any questions about this bylaw amendment? Otherwise I'd look for a motion. It's right

[0:37:36] Trustee Luckham: on the cover page of the agenda.

[0:37:38] Trustee Maude: I will move the Executive Committee

[0:37:41] Trustee Maude: of the Thais-Bowen Island Municipality to bylaw number 598, cited as Bowen Island Municipality

[0:37:47] land use bylaw number 5-7-2002, amendment bylaw number 5-9-8-2023 is not contrary to our

[0:37:55] Trustee Maude: or at variance with the island's trust policy statement.

[0:38:00] Trustee Luckham: Thank you, do I have a seconder?

[0:38:02] Trustee Luckham: Trustee Elliot, thank you.

[0:38:04] Trustee Luckham: Is there any further discussion on this bylaw amendment

[0:38:08] Trustee Luckham: from Bowen Island?

[0:38:09] Trustee Luckham: I'm going to call the vote.

[0:38:10] Trustee Luckham: Please just raise your hands and that carries unanimously.

[0:38:15] Trustee Luckham: So thank you very much and thank you staff for your support

[0:38:19] Trustee Luckham: and the trustees and Bowen municipality for their work.

[0:38:24] Trustee Luckham: 7.2 is galliano island local trust committee bylaw number 289 this is a ben uh by law we

[0:38:31] Trustee Luckham: haven't seen one of these for a while so this is uh nice to seize and um so uh tim peterson

[0:38:39] Trustee Luckham: you're the chair of galliano island do you want to uh present this to us or would you rather staff

[0:38:47] Voice 9: i'm happy to hear if staff has anything to add but i think the most uh significant change

[0:38:52] Voice 9: change was inclusion of a roaming domestic animal section, which had been an issue

[0:39:04] Voice 9: apparently for quite some time with some errant goats. So I think that's the only significant

[0:39:13] Voice 9: change to the bylaw, from my recollection, unless staff has anything further to add.

[0:39:21] Trustee Luckham: is there anything further to add from staff uh

[0:39:25] Voice 1: chair no i don't believe so that really

[0:39:26] Voice 1: sums it up it's housekeeping amendments for the most part right after recent land use bylaw

[0:39:32] Voice 1: amendments all

[0:39:33] Trustee Luckham: right okay thank you um is there any questions from any of the other vice chairs

[0:39:41] Trustee Luckham: no all right then so uh that said if the uh seek the motion there uh trustee peterson

[0:39:49] Voice 9: Certainly, I move that the Islands Trust Executive Committee approve Galliano Local Trust Committee

[0:39:54] Voice 9: Bylaw number 289, cited as Galliano Island Local Trust Committee Bylaw Enforcement Notification

[0:40:00] Voice 9: Bylaw number 288, 2011, Amendment number 1, 2023, in accordance with Section 27 of the Islands Trust

[0:40:11] Voice 9: Act.

[0:40:13] Trustee Luckham: Right. So do I have a seconder? Trustee Elliott, thank you. Any further discussion?

[0:40:20] Trustee Luckham: all those in favor so that carries you know carries unanimously okay super thank you very much

[0:40:29] Trustee Luckham: um so there you go that concludes that bit of business um so trust council uh meeting

[0:40:37] Trustee Luckham: preparation uh a little bit here most significantly um a review of the previous meeting an

[0:40:45] Trustee Luckham: opportunity for your thoughts and we'll just go around the elected members here and then go to

[0:40:50] Trustee Luckham: staff to see what their remarks might be for that meeting and then we'll move on to the other items

[0:40:58] Trustee Luckham: so to mix it up a little bit i'm going to start at the bottom of my list here and just go to trustee

[0:41:02] Trustee Luckham: peterson uh what was your round what's your roundtable review on trust council in june

[0:41:08] Trustee Luckham: gabriel island gabriel island thank

[0:41:13] Voice 9: you chair i i thought in general it was pretty good uh

[0:41:16] Voice 9: It was a little disappointing to see a few trustees not in attendance at all.

[0:41:25] Voice 9: Certainly realize that folks have busy lives, but Trust Council only comes about four times a year, and it's nice when everyone can participate.

[0:41:37] Voice 9: Just a couple of thoughts.

[0:41:39] Voice 9: There were a couple of items that I don't,

[0:41:44] Voice 9: I feel like trustees didn't have clarity

[0:41:47] Voice 9: on whether things such as reports,

[0:41:54] Voice 9: follow-up action lists should just be received

[0:41:57] Voice 9: or whether a motion was required to adopt them.

[0:42:02] Voice 9: So just a little bit more clarity there,

[0:42:04] Voice 9: I think would be helpful for,

[0:42:06] Voice 9: especially for the Miller trustees.

[0:42:08] Voice 9: there are things we do need motions for and there's things we don't need motions

[0:42:15] Voice 9: um so that was just one thought and then i know in the in past term um and i as a trustee i thought

[0:42:25] Voice 9: it was helpful we did do a little bit of soliciting of of trustees thoughts on how trust council went

[0:42:32] Voice 9: um for them just in a sort of general way and i think trustees were invited just to let the

[0:42:38] Voice 9: executive know how how they felt things went and i thought that might be something to be worthy

[0:42:44] Voice 9: of um doing

[0:42:46] Voice 5: again so that's it for me okay thank you um uh

[0:42:54] Trustee Luckham: vice chair maude thank you um

[0:42:58] Trustee Maude: i thought it went extremely well um we did have to deal with quite a few late

[0:43:05] business items that i thought were going to make things awkward on thursday and amazingly we actually

[0:43:12] finished on time. I would say thanks to excellent sharing

[0:43:16] because at 10 o'clock in the morning, I did not see that we

[0:43:19] were leaving at noon. So well done.

[0:43:22] Trustee Maude: Well, I think my only

[0:43:24] Trustee Maude: outside observation was, you know, for me, personally, the

[0:43:28] Trustee Maude: lead up to that meeting was somewhat busy because I had a

[0:43:33] quite a few local trust committee meetings prior to

[0:43:36] Trust Council, like

[0:43:38] Trustee Maude: we had a main island on Monday, and then

[0:43:41] Trustee Maude: having to drive up to gabriola and arriving at 10 30 monday night it makes a little bit stressful the

[0:43:49] Trustee Maude: um the fact that we don't need a gap um and then and but i'll be saying that a little bit louder

[0:43:56] Trustee Maude: for the september meeting where we have ubcm for the whole week prior and then we walk out

[0:44:02] Trustee Maude: and we we we walk into trust council and then more ltc meetings so i think that we need to consider

[0:44:11] Trustee Maude: buffering between trust council and other events because trust council is overwhelming for

[0:44:19] Trustee Maude: everybody um and but then as chairs when we have to sort of um prepare for other meetings and do

[0:44:26] Trustee Maude: other things it the workload gets a little bit heavy um and we are big kids and we know what

[0:44:33] we're doing but uh or it would be nice

[0:44:37] Trustee Maude: to have buffers between trust council and other events

[0:44:39] Trustee Maude: That's my observation.

[0:44:40] Trustee Maude: Thank you.

[0:44:42] Trustee Luckham: Yeah, thank you for that observation, Trustee Maude.

[0:44:47] Trustee Luckham: Anything particular further on council itself

[0:44:50] Trustee Luckham: or that your remarks there were?

[0:44:53] Trustee Maude: No, I

[0:44:54] Trustee Maude: just, I thought it went exceptionally well.

[0:44:56] Trustee Maude: It was a great venue.

[0:44:58] Trustee Maude: It went smooth.

[0:45:03] Ongoing admiration for our tech support,

[0:45:05] how they pull the rabbits out of the hat.

[0:45:07] Sometimes they just don't get it.

[0:45:08] Trustee Maude: they're they're just amazing and i think we just we done good thank you

[0:45:12] Trustee Luckham: done good yeah okay super

[0:45:15] Trustee Luckham: thank you uh trustee vice chair elliott thank

[0:45:20] Trustee Elliott: you chair um yeah definitely echo apologies for the

[0:45:25] Trustee Elliott: roosters they're really loud this morning um i echo trustee maude's um comments that stuff

[0:45:32] Trustee Elliott: really pulled together uh sort of rabbits out of hats especially to laurie foster i think

[0:45:38] Trustee Elliott: changing this to an in-person meeting sort of after everything was planned was probably

[0:45:45] Trustee Elliott: some of the reason that things weren't sequenced as well as or as comfortably as it could have been

[0:45:52] Trustee Elliott: but you know what it really proved to me the value of in-person meetings and I have to admit that

[0:45:59] Trustee Elliott: when we first discussed this back in December when I was first elected I thought oh we can do

[0:46:05] Trustee Elliott: everything virtually why do we need in-person meetings um and trustee yates was very firm on

[0:46:12] Trustee Elliott: this and i have to say i completely agree the quality of decision making uh consensus building

[0:46:19] Trustee Elliott: i think improved a lot um the tone of debate the ability to share with one another um after hours

[0:46:29] Trustee Elliott: and learn from each other it was it was absolutely invaluable so um yeah i think it's worth the cost

[0:46:37] Trustee Elliott: that's sorry the roosters are loud uh i just wanted to also thank the cao for bringing

[0:46:46] Trustee Elliott: director brent muller and his guest lisa bopalsing that session to me was invaluable

[0:46:54] Trustee Elliott: valuable seeing and hearing how the city of Nanaimo, uh, works with, uh, Sanaymup First

[0:46:59] Trustee Elliott: Nation and chief and council and takes their direction and fills in, uh, to make events

[0:47:06] Trustee Elliott: happen on a large scale. It was just amazing to see that, to, to hear, um, how that is actually

[0:47:12] Trustee Elliott: working. I wrote a pretty big report for a local paper, so I won't, I'm sure that'll get circulated

[0:47:19] Trustee Elliott: to trustees um but i quoted some some of uh paul singh's uh comments i really especially liked her

[0:47:29] Trustee Elliott: quote from gudinia la boucan reconciliation is meant to be hard and if you're finding it fun

[0:47:35] Trustee Elliott: then you're not then you're doing it wrong and uh and so it's we're at such a challenging place

[0:47:43] Trustee Elliott: of moving these colonial structures into the real world where nations are asking and requiring

[0:47:53] Trustee Elliott: higher levels of consent early and meaningful engagement what does that look like to them

[0:47:58] Trustee Elliott: so i thought it was really timely um trustee gov rose rfd to that we examine our referral

[0:48:05] Trustee Elliott: processes and practices and i think that's going to be one of the most important pieces of work

[0:48:10] Trustee Elliott: in the next couple of years so and then finally the strategic planning

[0:48:15] Trustee Elliott: corporate planning session the swat it was all very unwieldy and we didn't know going into it

[0:48:22] Trustee Elliott: how it was going to work out but i thought it was great uh i guess my only question is is the

[0:48:28] Trustee Elliott: that draft of all those thoughts that came out from trustees would that be made available to

[0:48:35] Trustee Elliott: the public i know it's not in our trust council highlights but um it may be interest of interest

[0:48:42] Trustee Elliott: to the public to see some of the well our perspective on on what the organization faces and

[0:48:52] Trustee Elliott: what we have in our inventory of strengths weaknesses and how we're considering advancing

[0:48:59] Trustee Elliott: our work in the world um might not be necessary but i thought it was a very useful exercise and

[0:49:04] Trustee Elliott: and hope we can build on that work for strategic planning anyway great um great council it was all

[0:49:14] Trustee Elliott: really good from my perspective and again thank you to staff for all their hard work behind the

[0:49:19] Trustee Elliott: scenes um

[0:49:22] Trustee Luckham: thank you very much special elliot uh so from my perspective uh i want to thank the

[0:49:28] Trustee Luckham: executive committee for the support that i received from you um it's a team effort

[0:49:33] Trustee Luckham: and staff as well of course the collaboration and and fine-tuning as the meeting unfolds

[0:49:43] Trustee Luckham: is much appreciated and indeed it's it's success is as a result of that work that we do together

[0:49:52] Trustee Luckham: and pre-planning and there's always more opportunity to improve and let's just keep

[0:49:57] Trustee Luckham: keep improving. And that's great. I would say that was one of the better, you know,

[0:50:06] Trustee Luckham: most successful or however you want to characterize it, was a very pleasant council meeting

[0:50:13] Trustee Luckham: in recent history. And I can't help but remark, and I've said this to others, that

[0:50:20] Trustee Luckham: But although it's disappointing that some trustees are unable to join us, I got to say

[0:50:28] Trustee Luckham: that the smaller numbers make the management and the conversations a little bit easier.

[0:50:36] Trustee Luckham: But that just means that we just need to be more sensitive to folks when we're all in

[0:50:43] Trustee Luckham: attendance and try to maintain that sense of cordial relations that we have and can have and

[0:50:51] Trustee Luckham: need to foster that um yeah and uh indeed it was up and down again as to whether or not we were

[0:51:01] Trustee Luckham: going to finish on time and then miraculously we did and um so grateful for that the food was

[0:51:07] Trustee Luckham: terrific of course and the vegetarian fair was excellent and the accommodations were certainly

[0:51:16] Trustee Luckham: adequate you know it's maybe a little bit more rough and tumble for some but certainly I find

[0:51:24] Trustee Luckham: it very pleasant and comfortable and it was really wonderful to be on Gabriola and we did

[0:51:32] Trustee Luckham: that little outing to the museum which was a real pleasure just to get a little break like that

[0:51:38] Trustee Luckham: and indeed the in-person opportunity certainly sitting across from each other in the debates

[0:51:46] Trustee Luckham: when the discussion but having that opportunity to network and uh you know after after the after

[0:51:53] Trustee Luckham: dinner conversation was full on every single picnic table on that on the deck there was full

[0:52:01] Trustee Luckham: of really good conversations going on about trust business or about just developing relationships

[0:52:07] Trustee Luckham: amongst each other just brings a real human element to it that we've missed that. That's

[0:52:15] Trustee Luckham: for sure. And let's try to continue to build on this opportunity to meet in person that we've

[0:52:21] Trustee Luckham: decided for this first term anyway. So that's it for me. I'm going to turn it over to the CEO

[0:52:29] Trustee Luckham: hudson pillar um to start us up on the staff perspective there and i'll let you take the lead

[0:52:34] Trustee Luckham: on whether who else you'd like to speak okay

[0:52:38] Voice 11: thanks very much so um i'll divide my comments

[0:52:44] Voice 11: into two categories one sort of the management of the of the trust council meeting and two the

[0:52:49] Voice 11: content that that followed um so i'll turn to item one uh you know fantastic that was as i

[0:52:58] Voice 11: understand that the first live meeting on island since 2020 um and so that you know that was a

[0:53:08] Voice 11: fairly significant moment so that's a return to doing this work in in in public on island

[0:53:14] Voice 11: which great i think the venue is fantastic i can tell you unofficially that that's a

[0:53:24] Voice 11: an affordable

[0:53:27] Voice 11: option for the

[0:53:28] Voice 11: Islands Trust relative to the average.

[0:53:31] Voice 11: Indeed. Is that fair

[0:53:32] Voice 11: to say? Absolutely.

[0:53:33] Voice 11: We should consider that

[0:53:36] Voice 11: as you move into your future

[0:53:38] Voice 11: that that's

[0:53:39] Voice 11: a good place for

[0:53:44] Voice 11: us to nest an all-Nile

[0:53:46] Voice 11: meeting without question.

[0:53:49] Voice 11: I think

[0:53:52] Voice 11: the actual provision of the meetings was very

[0:53:54] Voice 11: very good. We broke out into SWAT groups and we came back together and we maintained that thread

[0:54:01] Voice 11: of public non-participation viewing throughout the process. So I thought that was very good.

[0:54:10] Voice 11: We were out of practice as a staff putting on those events and it didn't seem like it. We did

[0:54:16] Voice 11: have a couple of failures of some significant pieces. The camera did some strange work to us,

[0:54:22] Voice 11: but um daphne just uh really did some magic in the background it wasn't really particularly

[0:54:28] Voice 11: noticeable so um i thought that was uh that part was fantastic so moving on to the content

[0:54:35] Voice 11: deliberation um you know if we if i i don't know how executive committee thinks about this but when

[0:54:42] Voice 11: i go to a trust council i have what are the objectives of this meeting um you know at the

[0:54:48] Voice 11: the end of these three days what do we walk out of here with and certainly the theme of this meeting

[0:54:54] Voice 11: was to communicate um with trust council and get some decision making that takes us because we're

[0:55:03] Voice 11: in a place of of um directional not complete uncertainty but we're before we have a corporate

[0:55:09] Voice 11: planning process we're trying to get the trustees to understand and advance work that says this is

[0:55:15] Voice 11: what we're going to be doing in the interim and here's our plan moving forward and as so that was

[0:55:21] Voice 11: the theme as well as uh the reconciliation um first nations um work that was done i don't know

[0:55:30] Voice 11: whether there was you know i i the the voting would would suggest that that was that theme was

[0:55:36] Voice 11: successful but there was significant discussion around the ec work plan there was significant

[0:55:42] Voice 11: discussion around the strategic and corporate planning report that I provided initially.

[0:55:46] Voice 11: There was further discussion and lack of understanding or agreement around the extension of the strategic

[0:55:55] Voice 11: plan projects.

[0:55:57] Voice 11: So I don't know, and of course I advised you as you were developing this series of works

[0:56:07] Voice 11: to this end.

[0:56:08] Voice 11: So I hope it was successful, and I'm glad at the end that it didn't stall and there was motions to move forward with our strategic planning such that we can move into the budget cycle.

[0:56:24] Voice 11: But I was either mystified or not understanding or not prepared enough for what other alternative would be available for Trust Council if we hadn't have done that.

[0:56:34] Voice 11: and that there is some either um i have a communicator or we have to communicate better

[0:56:41] Voice 11: where we are and the various works that ec governance subcommittees and so far they're doing

[0:56:49] Voice 11: and um moving forward so i'd give that a um a b if you're gonna give a letter grade um but that

[0:57:00] Voice 11: work remains I didn't feel that there was from a contact decision perspective

[0:57:07] Voice 11: that there was a lot of momentum associated with that trustees are saying

[0:57:12] Voice 11: well when would we offer up new suggestions and the report is there and

[0:57:17] Voice 11: it's asking for new suggestions that's one of the one of the recommendations in

[0:57:22] Voice 11: it and that that that we had to sort of scramble there it just gives me pause

[0:57:29] Voice 11: for further communication um as we go forward because we are about to go the second objective

[0:57:36] Voice 11: was to provide enough runway between now and september's trust council to develop business

[0:57:42] Voice 11: cases in some form i think we have that um but i think we have to do some further communication

[0:57:51] Voice 11: with trust counsel so that they remain on board or understand or provide some alternative direction

[0:58:00] Voice 11: Substantially, that's my comments.

[0:58:02] Voice 11: I've, you know, I'm looking at favor about to go into business decision highlights the

[0:58:06] Voice 11: SWOT process.

[0:58:07] Voice 11: I thought that was, it's, you know, it's tough to do those things.

[0:58:10] Voice 11: I thought that ended up well, I'm actually holding the list here of the combined SWOT.

[0:58:18] Voice 11: You know, I'm just thinking about Vice Chair Elliott's question, should we make that public?

[0:58:23] Voice 11: You know, we can always make it public.

[0:58:25] Voice 11: the question is the objective here is to undertake ultimately a corporate planning framework for

[0:58:32] Voice 11: approval by trust council and then to actually create a corporate plan that has content inside

[0:58:37] Voice 11: it this is the first step of that um you know i don't know whether this itself the initial swap

[0:58:45] Voice 11: which probably needs some work and tidying up is the substance by which you communicate to the

[0:58:50] Voice 11: public this is our thinking this is that was really your first opportunities to sit together

[0:58:55] Voice 11: there's a group and do this kind of work um i i would like to take it tidy it up and and refer it

[0:59:02] Voice 11: back to yourselves and the governance committee so yeah i'm holding that and excited to have it

[0:59:08] Voice 11: as the first step in that process and um i look forward to in this meeting discussing some of

[0:59:17] Voice 11: these larger issues as we move forward into the next september trust council thanks for the time

[0:59:24] Voice 11: okay

[0:59:26] Voice 19: uh thank you for that comprehensive report and um and

[0:59:33] Trustee Luckham: focusing focusing us on the decision

[0:59:35] Trustee Luckham: making elements which is why we gather certainly uh it turned out okay in the end but certainly

[0:59:44] Trustee Luckham: there was a struggle there with understanding and differentiating the work in progress carried

[0:59:51] Trustee Luckham: over from previous term the strategic plan that exists that there's some responsibility to

[0:59:57] Trustee Luckham: to fulfill in.

[1:00:00] Trustee Luckham: parallel with a new uh planning process and then indeed the complexity just associated around the

[1:00:05] Trustee Luckham: executive committee work program um were uh difficult and and indeed i'm not sure how we

[1:00:16] Trustee Luckham: uh better prepared council for uh those that that kinds of uh conversation because of course you

[1:00:26] Trustee Luckham: you want the conversation to be free and open, you don't want to steer people in a particular

[1:00:31] Trustee Luckham: direction. Did you have any additional remarks about those particular elements you sort of

[1:00:37] Trustee Luckham: touched on already?

[1:00:39] Voice 11: Myself? No, I think that as we do, I think EC should continue to provide

[1:00:46] Voice 11: oversight in how we're communicating to trust counsel and what your objectives are moving

[1:00:53] Voice 11: into a Trust Council meeting and that as we approach September Trust Council you

[1:00:59] Voice 11: have that conversation and you know with my assistants or the staff's assistants

[1:01:05] Voice 11: going are we communicating the right things in the right way you know the

[1:01:12] Voice 11: content has to be there of course but it's almost a companion communications

[1:01:17] Voice 11: function I think from this body and that can be done a lot of different ways at

[1:01:20] Voice 11: at an LTC level in preparation.

[1:01:23] Voice 11: Hey, trust council's coming up.

[1:01:24] Voice 11: This is what's gonna be on the agenda.

[1:01:28] Voice 11: And I think we'll be in some version of this

[1:01:31] Voice 11: until we get through to having corporate planning

[1:01:36] Voice 11: that is owned by this trust council.

[1:01:38] Voice 11: We just have to continue to move that process along.

[1:01:44] Voice 11: And frankly, some movement

[1:01:47] Voice 11: or addressing the governance reports

[1:01:52] Voice 11: um recommendations where those go and um and and how they're incorporated into the function

[1:01:58] Voice 11: of the islands trust so as we get closer to that to those moments um i think it will be easier

[1:02:04] Voice 11: okay

[1:02:07] Trustee Luckham: that's great that kind of answers my question there because indeed we're talking

[1:02:12] Trustee Luckham: about some significant change and um until we get to that place where it becomes clear to everybody

[1:02:20] Trustee Luckham: what that change is uh there will no doubt be in the necessity for more conversation so yeah

[1:02:26] Trustee Luckham: our future our upcoming preparation for september council um is uh before us so

[1:02:33] Trustee Luckham: thank you for that ceo now is there a question there from trustee elliott with respect to the

[1:02:38] Trustee Luckham: caos how come we've lost elliott

[1:02:41] Trustee Elliott: i i my internet connection's not the greatest i can move if we

[1:02:46] Trustee Elliott: we get to a break but can you hear me okay yes

[1:02:48] Voice 3: um

[1:02:50] Trustee Elliott: yeah so the the reflection that i had it it sort

[1:02:55] Trustee Elliott: of seems to be a chicken and egg scenario where trust council or at least maybe the new trustees

[1:03:01] Trustee Elliott: appear to be unsure as to what gives ec direction and our work plan and a lot of the debate seemed

[1:03:09] Trustee Elliott: to be focused on well why did ec choose this as its work plan well this was at the direction of

[1:03:15] Trustee Elliott: previous trust council and so it's maybe this could come into the structured decision making

[1:03:23] Trustee Elliott: piece that we're looking at it's maybe not so much a learning as a development of how

[1:03:30] Trustee Elliott: we make decisions and which how those lines of communication are are drawn and i think i think

[1:03:39] Trustee Elliott: that is a big source of confusion i don't think anyone's doing anything wrong it's just there

[1:03:44] Trustee Elliott: there isn't certainty over how decisions are made,

[1:03:48] Trustee Elliott: especially between trust council and EC, sorry.

[1:03:52] Voice 11: Yeah, Mr. Chair.

[1:03:53] Trustee Luckham: Yes, sir, go ahead.

[1:03:55] Voice 11: So yeah, interesting reflection is

[1:03:57] Voice 11: all of the other council,

[1:03:59] Voice 11: you undertook the exact same process

[1:04:01] Voice 11: as all the other council committees,

[1:04:04] Voice 11: all of which their programming was consent agenda items.

[1:04:11] Voice 11: So there was not a review at a trust council level

[1:04:15] Voice 11: around the land use planning regional planning committee work plan or the

[1:04:21] Voice 11: financial planning committee or trust area services trust firm so it's those

[1:04:29] Voice 11: will probably as that work will have greater opportunities for those things

[1:04:33] Voice 11: to be robust discussions as well but indeed your fault they're following the

[1:04:38] Voice 11: same policy that you are as you develop your your work plan is substantially

[1:04:42] Voice 11: actually based on exactly what you um have developed and that is um work of value from

[1:04:49] Voice 11: the last trust council that's ongoing on a daily basis okay

[1:04:54] Trustee Luckham: super thank you so uh

[1:04:57] Trustee Luckham: shall we go to the uh other directors to see if they have uh to report on their experience at

[1:05:04] Voice 5: council stefan sir mike

[1:05:09] Voice 2: thank you mr chair i i i think the ceo uh caught most of it but i would

[1:05:15] Voice 2: would like to share maybe just a few handful things. A great shout out to Lori Foster who

[1:05:19] Voice 2: always deserves it. It was very touching to see. And of course, Daphne Shahid as well, who is

[1:05:26] Voice 2: quietly back there solving all our problems and doesn't ask for any accolades, but a huge shout

[1:05:31] Voice 2: out to her as well. Conscious that there is a bit of a lull in reporting from some of our services,

[1:05:39] Voice 2: myself included, our department and all my team, which means that next Trust Council is probably

[1:05:44] Voice 2: going to be packed so it's always that wave so i'm conscious of reporting for that and trying

[1:05:50] Voice 2: to make it easy and efficient for you there it was also the first council meeting i think in

[1:05:55] Voice 2: person since 2020 um so and i think that was a perfect venue for that and i found some um the

[1:06:03] Voice 2: process by which um people were interacting to be similar to uh the messages we heard from lisa

[1:06:10] Voice 2: of Bofal Singh regarding First Nations.

[1:06:14] Voice 2: And her messages were that friendship and trust come before politics.

[1:06:19] Voice 2: It's about respect and love.

[1:06:21] Voice 2: And you are a critical drip, which I enjoyed those messages

[1:06:26] Voice 2: because it really is about working together in that human element

[1:06:30] Voice 2: and being together.

[1:06:31] Voice 2: And I thought the interactions were really representative

[1:06:34] Voice 2: of working together that way.

[1:06:36] Voice 2: And then, of course, I think I heard some aha moments

[1:06:39] Voice 2: with some trustees hearing that message

[1:06:40] Voice 2: going out to First Nations.

[1:06:41] Voice 2: So from a planning perspective though,

[1:06:44] Voice 2: I am hearing the rise of interest in marine issues,

[1:06:47] Voice 2: which would compliment some of the housing

[1:06:49] Voice 2: and freshwater issues that we're working at

[1:06:51] Voice 2: at the Regional Planning Committee and that excites me.

[1:06:53] Voice 2: So I plan to stay tuned to those discussions.

[1:06:58] Voice 2: That's everything.

[1:06:59] Trustee Luckham: Yeah, thank you, Stephan.

[1:07:04] Trustee Luckham: Indeed, Daphne is a silent hero in the background,

[1:07:07] Trustee Luckham: making sure that it all runs smoothly and of course in the IT world when things work smoothly

[1:07:12] Trustee Luckham: nobody notices when there's a problem people notice and so that smoothness isn't because

[1:07:19] Trustee Luckham: isn't because of a lack of significant effort so thank you for acknowledging that

[1:07:23] Trustee Luckham: um so now Director Frayer um

[1:07:29] Voice 14: not a lot of comment I thought it went really well I echo the comment

[1:07:32] Voice 14: about the value of in-person meetings um certainly I had the opportunity to sit down with trustees

[1:07:37] Voice 14: and talk through questions

[1:07:38] Voice 14: that they might not otherwise have asked

[1:07:40] Voice 14: and really enjoyed seeing all the collegiality.

[1:07:43] Voice 14: Again, we had a letter of trust area services presentation,

[1:07:46] Voice 14: so we'll have some pieces to bring to you

[1:07:47] Voice 14: at future meetings.

[1:07:49] Voice 14: But overall, I thought it went smoothly

[1:07:51] Voice 14: and echo the things that have been said.

[1:07:56] Trustee Luckham: Okay, so last but definitely not least,

[1:07:59] Trustee Luckham: Laurie Foster, in terms of the overall flow of the meeting,

[1:08:03] Trustee Luckham: did you have any remarks?

[1:08:05] Voice 12: uh thank you executive committee chair luckham um i think everything went smoothly despite some

[1:08:11] Voice 12: last minute changes that uh we all pulled rabbits out of hats to make those things work thank you to

[1:08:16] Voice 12: uh vice chair elliott for stepping in and having uh dave totally come in to uh to do a welcome for

[1:08:24] Voice 12: us that was phenomenal i just want to let you know that the meeting recordings have been received

[1:08:29] Voice 12: however there's just going to be a little bit of editing that needs to happen sometimes the

[1:08:34] Voice 12: the mics were left on when we were in breaks and conversations are fuzzy in there. So apologies

[1:08:39] Voice 12: for the delays. I believe a collaborate video can get those done as soon as I get the information

[1:08:45] Voice 12: to them. Otherwise, it was a pleasure. And thank you for the acknowledgement to serve you.

[1:08:51] Trustee Luckham: Okay, thank you. Lori, very much appreciated everything you do in the background as well.

[1:08:57] Trustee Luckham: Well, I think that probably wraps that up.

[1:09:05] Trustee Luckham: So if that's all right, if I'm missing anybody,

[1:09:08] Trustee Luckham: please let me know.

[1:09:11] Trustee Luckham: I'm going to go to 8.1.2,

[1:09:15] Trustee Luckham: Trust Council Business Decision Highlights.

[1:09:19] Trustee Luckham: This is the document that we're about to circulate

[1:09:22] Trustee Luckham: and is here for approval today.

[1:09:24] Trustee Luckham: day um so i'll just ask uh vice chairs have you reviewed this and do you have any remarks

[1:09:30] Trustee Luckham: associated with the content and i see trustee peterson's hand up already yes

[1:09:37] Voice 9: thank you chair

[1:09:38] Voice 9: um with regard to the uh pardon me with regard to the uh the first nations uh consultation item um

[1:09:51] Voice 9: I just thought that maybe this could be fleshed out a tiny bit because I think, to me, one of the important things about Trustee Gavreau's motion was the piece where it talked about consulting the First Nations on how that referral process can be approved from their perspective.

[1:10:18] Voice 9: perspective so that was just what i saw that i i just thought that i felt like a little bit of

[1:10:24] Voice 9: that was missing so

[1:10:28] Trustee Luckham: are you suggesting an edit here um because i think that's what we want is

[1:10:32] Trustee Luckham: some specific edits yeah

[1:10:36] Voice 9: um i don't of course i don't have the motion in front of me unfortunately

[1:10:43] Trustee Luckham: right and this is just it's only

[1:10:45] Trustee Luckham: highlights it's not meant to be the minutes i

[1:10:48] Voice 9: know and i and i do

[1:10:51] Voice 9: do understand that and it just maybe it would be to say um and to engage with first nations on how

[1:11:00] Voice 9: to improve the process or something to that effect because uh my my thoughts is that that's an

[1:11:08] Voice 9: important part of the message from my perspective it's not just it's not just us looking at our

[1:11:15] Voice 9: process uh to you know to with a response window but actually to to use this as an opportunity to

[1:11:21] Voice 9: to engage First Nations to improve the process

[1:11:25] Voice 9: from their perspective.

[1:11:26] Voice 9: So that the, sorry,

[1:11:30] Trustee Luckham: I didn't have.

[1:11:31] Trustee Luckham: So Laurie, have you captured that essence of that amendment?

[1:11:36] Trustee Luckham: Because ultimately this is just going to go out after today.

[1:11:42] Trustee Luckham: Perhaps we might bring it back to us later

[1:11:45] Trustee Luckham: if the edits are extensive.

[1:11:48] Trustee Luckham: So Tashi Peterson, did you have something else?

[1:11:51] Voice 9: No, that was it.

[1:11:52] Voice 9: it was just to maybe add something about and to engage with first nations on how to improve the

[1:11:57] Voice 9: process or something to that effect based on what the motion was right

[1:12:03] Trustee Luckham: so that captures it fairly

[1:12:05] Trustee Luckham: well what you've just said there um so laurie you okay with that now it'll go to other members

[1:12:11] Trustee Luckham: absolutely thank you uh any other members have any further edits i don't see uh christy maude

[1:12:21] Trustee Luckham: for some reason on my screen let me just adjust this there you are laughing as usual thank you

[1:12:28] Trustee Luckham: do you have anything to uh edits no

[1:12:31] Trustee Maude: thank you okay

[1:12:33] Trustee Luckham: great so then um then i'm gonna take it

[1:12:37] Trustee Luckham: then if that's all right with the trustees that um uh that this be approved um as um

[1:12:44] Trustee Luckham: as as amended as discussed and amended um and be circulated to the public if that's all right

[1:12:52] Trustee Luckham: if you don't need to see it again today.

[1:12:55] Trustee Luckham: Okay, so that by general consent, then let's do that.

[1:12:58] Trustee Luckham: Thank you, Laurie.

[1:13:00] Trustee Luckham: I have complete faith in your ability

[1:13:02] Trustee Luckham: to capture the essence of that message.

[1:13:04] Trustee Luckham: So our next item here is,

[1:13:07] Trustee Luckham: and this is for information review,

[1:13:09] Trustee Luckham: Trust Council follow-up action list.

[1:13:13] Trustee Luckham: CAO Hodgson, are you gonna present this one?

[1:13:15] Voice 11: Oh, it's there for your information

[1:13:17] Voice 11: and so you can steward these directions from Trust Council.

[1:13:23] Trustee Luckham: Yes. Thank you, sir. Are there any questions about the essence of capturing the direction from council on the follow-up action list?

[1:13:37] Voice 11: If not, I would just ask one thing, if I could.

[1:13:40] Voice 19: Yes.

[1:13:41] Voice 19: So

[1:13:42] Voice 11: we have a series of fairly substantial pieces in front of us, one of which is item one, which is seeking funding,

[1:13:52] Voice 6: developing

[1:13:55] Voice 11: a strategy to seek funding from the province.

[1:13:58] Voice 11: Are we prepared to develop that strategy at this time?

[1:14:06] Voice 11: I think I would ask EC to start considering that question.

[1:14:11] Voice 11: and I ask that given the request of the Minister for a review of the Islands Trust that's out there

[1:14:21] Voice 11: and we're about to respond back and this is of course has been you have added this to your work

[1:14:30] Voice 11: plan so I'm thinking that we need to have a more substantive conversation executive committee on

[1:14:39] Voice 11: just the approach that we want to take and and to step into this work more fully there's I think

[1:14:44] Voice 11: there's just been this moment of generically everyone wants this to happen but specifically

[1:14:49] Voice 11: there hasn't been um that case made either from a wider trustee perspective an ec perspective or a

[1:14:57] Voice 11: staff perspective um what would be a reasonable approach um and you know fruitful area for

[1:15:03] Voice 11: discussion and how do we how do we measure that against a potential um request keeping in mind

[1:15:11] Voice 11: at the end of last term um the governance review was underway for a couple of years year and a half

[1:15:16] Voice 11: uh at the same time this conversation was at play um when is the right time to move on this

[1:15:23] Voice 11: um so i'm happy to work with the executive committee if you want me to um

[1:15:27] Voice 11: start looking at some strategies but i'd prefer to not just strike out madly in all directions

[1:15:32] Voice 11: but work with you um on um initially having that conversation how do we engage trustees in this

[1:15:40] Voice 11: the development of a coherent saleable request and the means by which it's made

[1:15:49] Voice 11: so i'm turning my mind to item one is it really really what i'm i'm saying and and want to engage

[1:15:55] Voice 11: the dc and and trust council leadership on it okay

[1:16:00] Trustee Luckham: um so not seeing any hands here i'm just

[1:16:05] Trustee Luckham: going to chime in i think that you

[1:16:06] Trustee Elliott: do have a hand up but let's go ahead yeah

[1:16:10] Trustee Luckham: so thank you um i'm

[1:16:12] Trustee Luckham: trying to keep everybody on the screen here and for some reason that scrolls off let me just see

[1:16:18] Trustee Luckham: if i can make this side by side and maybe that'll work better for me there we go trustee elliott's

[1:16:23] Trustee Luckham: hand is indeed up so trustee elliott over to you

[1:16:25] Trustee Elliott: um i was just going to ask the cao so before we

[1:16:29] Trustee Elliott: get into a discussion on this or schedule a discussion what would you consider are the

[1:16:34] Trustee Elliott: the components of a strategic ask like what are the different areas that we need to be considering

[1:16:40] Trustee Elliott: that would go into that um

[1:16:43] Voice 11: i think we have to start looking at um specifics like we have to

[1:16:50] Voice 11: build the case as we move to the province to say this is why this should be and while there's

[1:16:56] anecdotal um expressions of what that is i think that um a collective case needs to be developed

[1:17:05] and there's a range of strategies

[1:17:08] Voice 11: available to you but i think you have to discuss them

[1:17:11] Voice 11: one of them is we the chair of the ounce trust goes and asks for a meeting with the minister

[1:17:15] Voice 11: and um simply makes that request and uh all the way to a more a substantial program of effort

[1:17:26] associated with um achieving some objective what would be a good objective what would be a good

[1:17:33] goal around achieving this I think that

[1:17:40] Voice 11: conversation needs to pass there needs

[1:17:42] Voice 11: to be some conversations at an executive committee level both in terms of content

[1:17:48] Voice 11: what do we want specifically why do we want it when would we want it and then

[1:17:53] Voice 11: what's the means by which we're going to try and achieve it and you know I could

[1:17:57] Voice 11: contextualize those things in a report over the last number of years there's

[1:18:02] Voice 11: There's been some reporting and discussion around this,

[1:18:05] Voice 11: but this is now on one of your top priority items.

[1:18:09] Voice 11: It's mentioned in the SWOT analysis two or three times.

[1:18:15] Voice 11: It hasn't really been amended to the strategic plan.

[1:18:18] Voice 11: It was not part of the governance report recommendations.

[1:18:21] Voice 11: They didn't, out of their 15 recommendations,

[1:18:24] Voice 11: they didn't have Seeking Increased Funding,

[1:18:26] but it is, without question,

[1:18:29] in the abiding interest of trustees and trust counsel and stepping

[1:18:36] Voice 5: through those four or five

[1:18:38] Voice 5: elements I've outlined. Okay,

[1:18:44] Trustee Luckham: thank you for the question. Where's that gone now? Thank you for

[1:18:51] Trustee Luckham: the question and thank you, CEO, for the answer. But I think you, in my opinion, you nailed it on

[1:18:58] Trustee Luckham: the head there is that we need to have a session at ec to uh frame this as you've indicated and

[1:19:06] Trustee Luckham: indeed uh perhaps what you are looking for is a motion from us to direct you to bring a report for

[1:19:14] Trustee Luckham: um uh a lengthy session to discuss this um at our future uh you know up and coming executive

[1:19:23] Trustee Luckham: executive committee meeting would that be a fair assessment that's

[1:19:29] Voice 11: a fair assessment um

[1:19:32] Voice 11: while we're on the trust council work plan the competing concepts that you have in front of you

[1:19:37] Voice 11: are the development of a visioning session for trust council um the adoption of a corporate

[1:19:46] Voice 11: framework and and bringing that work to some trustees are of the view that you know we're

[1:19:53] Voice 11: in September will have a completed corporate plan.

[1:19:55] Voice 11: That's not the case.

[1:19:57] Voice 11: We have to get trust counsel to accept a corporate framework

[1:20:03] Voice 11: as a framework, and then we have to populate it.

[1:20:07] Voice 11: And, of course, the deal with the financial plan.

[1:20:10] Voice 11: So there's those four big pieces that are at play.

[1:20:14] Voice 11: Visioning process, development of corporate planning

[1:20:18] Voice 11: and that framework.

[1:20:21] Voice 11: And these are related, of course.

[1:20:23] Voice 11: A strategic funding asset of the province,

[1:20:26] Voice 11: because we're engaging with the problems in this quarter

[1:20:30] Voice 11: and the initiation of the financial planning process.

[1:20:34] Voice 11: So, yes, some direction there where you'd want me to come back

[1:20:37] Voice 11: with at least an initial report that addresses item one more specifically,

[1:20:44] at least

[1:20:45] Voice 11: to open up the conversation for DC.

[1:20:48] Trustee Luckham: Right.

[1:20:48] Trustee Luckham: So should we discuss this specifically when we get to the work program at 12.1?

[1:20:54] Voice 5: Sure.

[1:20:55] Trustee Luckham: Okay.

[1:20:56] Trustee Luckham: Okay. So because we're in the trust council review piece here, but indeed, I see some of

[1:21:02] Trustee Luckham: that work as ongoing trust council development work, but then there's also specific asks and

[1:21:09] Trustee Luckham: direction that we have been tasked with, which is indeed the requesting for additional funding. So

[1:21:15] Trustee Luckham: let's discuss that on our work program, and then we can provide the direction accordingly, I hope.

[1:21:20] Trustee Luckham: so follow-up action list um is there anything further on that item um 8.13 at this time i don't

[1:21:37] Trustee Luckham: know i've lost some of my screen here for some reason but anyway i see a list of participants

[1:21:41] Trustee Luckham: i'm not seeing any hands up virtually and so i'm going to continue on then oh so trustee

[1:21:48] Trustee Luckham: i'm

[1:21:48] Trustee Elliott: a bit late yeah and so the so there's two items on the theme of public engagement

[1:21:53] Trustee Elliott: engagement and perhaps we could ask Director Frater if in a sort of new communications plan

[1:22:02] Trustee Elliott: that we've got somebody in line is this going to be is a public engagement process going to be

[1:22:12] Trustee Elliott: worked in concert or sort of together with trustees or is it going to be sort of developed

[1:22:17] Trustee Elliott: by staff um and then presented to us and then goes out to the public uh or to trustees how does that

[1:22:26] Trustee Elliott: process sort of work of developing um education and training on public engagement so

[1:22:34] Trustee Luckham: that's a

[1:22:35] Trustee Luckham: great question um director frader can you um yeah there's a lot there's a lot to unpack in that i

[1:22:45] Trustee Luckham: I know that, so go ahead.

[1:22:47] Voice 14: Yeah, there's a lot to unpack there.

[1:22:50] Voice 14: In the last term, staff recommended

[1:22:52] Voice 14: that a communication strategy and engagement strategy

[1:22:55] Voice 14: be like a strategic plan priority for the organization.

[1:22:58] Voice 14: That was chosen to not proceed in that way.

[1:23:01] Voice 14: We did not manage to accomplish those things last term.

[1:23:05] Voice 14: So this term, I would suggest that's something to consider.

[1:23:08] Voice 14: Is that a place where you wish to place strategic energy

[1:23:10] Voice 14: and focus is on the development of a communication strategy.

[1:23:13] Voice 14: and I would suggest a companion engagement strategy.

[1:23:18] Voice 14: So that is something for Executive Committee to look at

[1:23:20] Voice 14: and for Council to consider

[1:23:21] Voice 14: if that's where you'd like to put some energy

[1:23:23] Voice 14: and potentially some funds

[1:23:25] Voice 14: towards the development of those things.

[1:23:27] Voice 14: We are, despite having no explicit direction

[1:23:30] Voice 14: in those areas besides these resolutions,

[1:23:32] Voice 14: we are working towards those foundational pieces

[1:23:35] Voice 14: such that when we want to create an actual strategy,

[1:23:38] Voice 14: we've got lots of material there and ready.

[1:23:41] Voice 14: and we've done a lot of learning over the last term particularly with the 2050 work and some of

[1:23:47] Voice 14: the local trust committee projects where we have lots of background around preferences and needs

[1:23:51] Voice 14: of our communities with regard to engagement so we have lots of foundational pieces but

[1:23:56] Voice 14: I

[1:23:56] Voice 6: think

[1:23:57] Voice 14: we'll be looking to you for some direction around the relative priority of that work

[1:24:02] Voice 14: for an actual engagement strategy and toolkit and as you know we're working towards a

[1:24:07] Voice 14: communication strategy um to bring you or at least those constituent elements in the coming

[1:24:13] Voice 14: months after we've completed all the interviews with all of you but is that answer helpful or

[1:24:20] Voice 14: anything i can it's

[1:24:23] Trustee Elliott: great to know that you've you're collecting all that information and that

[1:24:27] Trustee Elliott: it's not just yeah we've got lessons learned we just need to create a strategy for what are we

[1:24:32] Trustee Elliott: going to do with that information so that's very helpful thanks i

[1:24:36] Voice 14: can i can supplement that just a

[1:24:38] Voice 14: little bit to give you some history we did two years ago propose to executive committee that we

[1:24:43] Voice 14: created auxiliary um engagement planner position for i think i think we proposed nine months for a

[1:24:48] Voice 14: year to just explicitly focus on getting all of the engagement stuff together um that was not

[1:24:54] Voice 14: that stopped at executive committee and never did proceed into a draft budget

[1:24:57] Voice 14: but that was an approach that we had previously considered to ensure that there'd be enough

[1:25:02] Voice 14: resources so

[1:25:04] Voice 11: if i may yes please so yeah this is great an interest expressed by previous trust

[1:25:12] Voice 11: council uh some initial direction for work it was unfunded substantially um i'm holding this swat

[1:25:23] Voice 11: that uh you know refers to engagement um as a consistent topic indeed this trust council might

[1:25:33] might want

[1:25:33] Voice 11: to either invest or make engagement a priority.

[1:25:36] Voice 11: So this is, as you sequence,

[1:25:39] Voice 11: as this trust council looks at what is important to it,

[1:25:43] Voice 11: it might reiterate these things in some new way

[1:25:47] and say, you know, LTC engagement, we really have to focus.

[1:25:52] Voice 11: At present, it just exists on our fuel,

[1:25:58] Voice 11: but we haven't got it as an accelerated project.

[1:26:01] Voice 11: That being said, we just reached out to all trustees

[1:26:03] Voice 11: or Claire and her team did and they're starting to get feedback I'm expecting around communications

[1:26:09] and engagement from Morgana and those people so I if I was a guessing person I'd say this is going

[1:26:15] to be

[1:26:16] Voice 5: an important thing for this trust council as you move forward okay thank you for you

[1:26:27] Trustee Luckham: yeah and I don't know Toby if you had your interview yet with Morgana and Nicole

[1:26:36] Trustee Luckham: call but indeed that communication element is developing in the background so that's great

[1:26:46] Trustee Luckham: um all right so where are we now uh i think that does it for the follow-up action list

[1:26:56] Trustee Luckham: is there anything further no okay then um i'm gonna then move on then we'll receive that for

[1:27:05] Trustee Luckham: information we've got the very first draft of the three-day council for September and as the CAO

[1:27:14] Trustee Luckham: pointed out there's a number of items on there that we need to think about and action on our

[1:27:20] Trustee Luckham: work program is how I'm going to characterize that but maybe I'll let the CAO just introduce

[1:27:25] Trustee Luckham: this first draft and then see if from vice chairs whether there's something missing

[1:27:33] Trustee Luckham: fundamental element at this early stage of development.

[1:27:36] Trustee Luckham: CEO, over to you.

[1:27:38] Voice 11: To engage with me here, if you can, as we plan this next meeting,

[1:27:47] Voice 5: I'll reiterate what

[1:27:51] Voice 11: I said earlier in terms of work products for this trust council.

[1:27:58] Voice 11: I spoke with the chair of the governance committee over the last couple of days and their work.

[1:28:04] Voice 11: and they are undertaking um getting some or have developed some writing around section three of

[1:28:14] Voice 11: the islands trust act and the discussions around the mandate of the islands trust

[1:28:23] Voice 11: it may be without presuming their discussions later on this month that might tie very well

[1:28:32] Voice 11: into a visioning exercise for the islands trust which is part of a corporate planning process

[1:28:37] Voice 11: First a SWOT, then a vision.

[1:28:43] Voice 11: We also have a corporate plan framework that has to go in front of Trust Council either at this meeting, I would recommend, or at the next one.

[1:28:55] Voice 11: So that's another related piece.

[1:28:58] Voice 11: The reason why I'm bringing it up now is each of those are significant, right?

[1:29:02] Voice 11: When you say let's undertake a visioning exercise, we've got in there at 9 o'clock on Wednesday, but you've just done a SWOT.

[1:29:11] Voice 11: um that could be a full half day right and i'm going to need your guidance on what do we think

[1:29:23] Voice 11: that visioning exercise would look like what questions would we ask of trust council do we

[1:29:30] Voice 11: want to have professional assistance with that um and those things because i've got the rest of july

[1:29:38] Voice 11: a smidge of august then i'm away for a bit and then i'm back for a couple of weeks so i have

[1:29:44] Voice 11: have to prepare fairly soon the good news is is that um in talking with the chair of the

[1:29:52] Voice 11: governance committee they're meeting on the 31st and they're going to be discussing what they think

[1:30:00] Voice 11: or it's on the potentially on the agenda would be a value from a visioning perspective and they're

[1:30:05] Voice 11: going to write to you or let you know what that is so that would be helpful but i think it's to

[1:30:10] Voice 11: executive committee to actually develop what the the session if you're with me

[1:30:17] Voice 6: um

[1:30:18] Voice 11: and then i will also be working with the governance committee sub fpc group on the

[1:30:27] Voice 11: a corporate planning framework to see whether that can get healthy enough to go in front of

[1:30:33] Voice 11: trust council in september i think those two things if successfully delivered at the end of

[1:30:39] Voice 11: september will put trust council on pretty good spot moving forward um but as a consequence i

[1:30:48] Voice 11: think you'd have to create some space in this agenda for a lot more time you know these are

[1:30:52] Voice 11: just placeholders um for significant trust council discussion around visioning for sure

[1:31:00] Voice 11: um i turn to the offices that ombudsperson report we'll see what that renders us um

[1:31:07] Voice 11: and we'll bring you back some reporting on that well before the meeting and of course there's the

[1:31:13] Voice 11: san juan county um invitation for consideration you wouldn't invite them and have you'd want to

[1:31:21] Voice 11: have something that's associated with your mine interest at that meeting so we'd have to develop

[1:31:25] Voice 11: some work around that specifics of that right there

[1:31:31] Voice 5: you go okay

[1:31:36] Trustee Luckham: thank you cao um as usual

[1:31:39] Trustee Luckham: very um put a picture of the work ahead of us and um indeed the san juan county piece

[1:31:47] Trustee Luckham: piece um does require some focus in order to achieve something worth keeping so to speak

[1:31:59] Trustee Luckham: um vice chairs do you have any so this is the first blush at this but obviously what i think

[1:32:06] Trustee Luckham: ceo what you're saying is is that we need to invest some work uh at our the you know the

[1:32:12] Trustee Luckham: handful of meetings between now and then um and reflecting on the ability for staff to complete

[1:32:19] Trustee Luckham: that work um with this back to the time of year and vacations and all that sort of stuff um

[1:32:29] Trustee Luckham: there's that sir

[1:32:29] Voice 11: but i'm asking for direction yes

[1:32:34] Voice 5: asking

[1:32:34] Voice 11: for direction from ec

[1:32:36] Voice 11: and thinking about the visioning process that will be coming up for trust council

[1:32:40] Voice 11: I don't feel that I should be or can concoct all what that is.

[1:32:48] Voice 11: Coming out of the last trust council, I want your thinking or some governance committee thinking or something.

[1:32:53] Voice 11: I will then make it happen.

[1:32:56] Trustee Luckham: Right. And so one of those thinking pieces is whether or not we would bring somebody else to help facilitate that conversation.

[1:33:03] Voice 11: That's one of the that's one of the thoughts. And you don't have to do that today.

[1:33:07] Voice 11: yeah um but we have to prepare for that it's it's not something where i'm gonna i'm suggesting to

[1:33:13] Voice 11: you that i don't go concoct as a bunch of work and then present it to you and you say yes or no

[1:33:19] Voice 11: um there's a lot of moving pieces here that's what i'm trying to communicate

[1:33:23] Trustee Luckham: yeah understood um and so that certainly ends up being on our work program but to some extent that

[1:33:32] Trustee Luckham: that we need to be prepared for when our next meeting is,

[1:33:37] Trustee Luckham: which is at the beginning of August, I think.

[1:33:44] Voice 5: Let's get that for you.

[1:33:46] Voice 5: Probably second.

[1:33:48] Voice 11: Second.

[1:33:49] Trustee Luckham: Yeah, so very early in August.

[1:33:52] Trustee Luckham: In fact, just around the corner, if you ask me.

[1:33:55] Trustee Luckham: And so, again, the work program is coming up here later.

[1:34:01] Trustee Luckham: later. And I think I'm just thinking and we're not meaningfully deferring things. But what

[1:34:10] Trustee Luckham: we're looking at here is a schedule for Council. And I think unless there's anything significant

[1:34:16] Trustee Luckham: to change, we would just receive this and then the actual work that we need to do to

[1:34:22] Trustee Luckham: prepare for this particular session needs to be done in our work program.

[1:34:31] Voice 5: So Trustee

[1:34:32] Voice 5: Trustee Peterson.

[1:34:36] Voice 9: Thank you, Chair, just in terms of the divisioning piece.

[1:34:41] Voice 9: I mean, it's really important that we hear

[1:34:44] Voice 9: from the governance committee on their thoughts about it,

[1:34:50] Voice 9: that their meeting is on the 31st,

[1:34:52] Voice 9: our meeting is on a couple of days later on the second.

[1:34:57] Voice 9: So I'm hoping that will inform our discussion then.

[1:35:01] Voice 9: So I think that it makes sense

[1:35:03] Voice 9: to sort of put a block of time into that August 2nd meeting

[1:35:09] Voice 9: when we have the

[1:35:11] Voice 5: benefit of the thinking of the governance committee.

[1:35:16] Voice 5: Yeah. Okay.

[1:35:23] Voice 5: So

[1:35:23] Trustee Luckham: the next leading item here then before we move off of this

[1:35:28] Trustee Luckham: is the San Juan County Council.

[1:35:32] Trustee Luckham: You asked that question earlier, Director Frater, about advancing this.

[1:35:38] Trustee Luckham: And indeed, in the past, we've had topical conversations around common interests, for the most part being vessel traffic, marine shoreline protection, and the like.

[1:35:56] Trustee Luckham: What are your thoughts with respect to this? And do we have the capacity to prepare for that?

[1:36:03] Trustee Luckham: that

[1:36:06] Voice 14: um so my thoughts are i think let's check with them and see what their current topics are

[1:36:10] Voice 14: i know they've recently done like a review of their comprehensive community plan i think they

[1:36:15] Voice 14: call it something along those lines that might be of interest um and they likely have some topics

[1:36:19] Voice 14: brewing so why don't we check in with them and see what they have to suggest that might be

[1:36:24] Voice 14: of interest and then we'll find what synergies there may be um of course housing learning from

[1:36:29] Voice 14: them around housing is always of interest um so there might very well be some topical

[1:36:33] Voice 14: synergies that we can find that would make for a good presentation and

[1:36:37] Trustee Luckham: they have indicated their

[1:36:38] Trustee Luckham: availability is that correct uh

[1:36:42] Voice 14: i'm not sure about september i think we had checked in around

[1:36:44] Voice 14: june and that didn't happen so we'll have to um check with them again around september

[1:36:48] Trustee Luckham: okay so

[1:36:49] Trustee Luckham: there's quite a bit of work then that needs to be done there um so is it fair then that you and i

[1:36:55] Trustee Luckham: will just discuss that and have an action plan and i can reach out to the chair or something like

[1:37:00] Trustee Luckham: that yes that sounds

[1:37:01] Trustee Luckham: great okay so is there anything further on this uh uh schedule that

[1:37:11] Trustee Luckham: we need to discuss the governance committee will be prepared for that based upon their reporting

[1:37:16] Trustee Luckham: out we'll know more about the san juan county we need to discuss strategic planning visioning

[1:37:21] Trustee Luckham: exercise and i think that's a work program item um and the ombuds person report will come in as

[1:37:27] Trustee Luckham: as it will uh trustee peterson your hands up again

[1:37:32] Voice 9: yeah thank you chair i seem to have a lot

[1:37:36] Voice 9: to say today um i just had a i just had a thought as as you were discussing the san juan county item

[1:37:43] Voice 9: and uh i know as we have in the past sometimes they have come in person which i think is really

[1:37:49] Voice 9: valuable uh for trustees to have an opportunity to talk to them i'm just wondering if um when

[1:37:58] Voice 9: when you speak to them, I'm just thinking sort of ahead of time, if we're having the December

[1:38:02] Voice 9: Council in Victoria, that might be an easier time for them to come in person. So just sort of

[1:38:10] Voice 9: long-term thinking, if September works for them, great. If not, maybe December in Victoria might

[1:38:16] Voice 9: be better. Just spitball on there. Thanks.

[1:38:20] Trustee Luckham: Yeah, I tend to agree. And is this meeting on the

[1:38:24] Trustee Luckham: the penders um yes lori yes

[1:38:27] Voice 5: it is okay

[1:38:29] Trustee Luckham: thank you um so shall we move on and and then that

[1:38:37] Trustee Luckham: note does should we just take a 10 minute break uh refill your teacups and then we'll come back

[1:38:43] Trustee Luckham: um um to uh continue the rest of the agenda and maybe we can push through and in camera

[1:38:54] Trustee Luckham: session through to just shortly after noon, and maybe we might be able to finish the meeting for

[1:39:01] Trustee Luckham: today. Is that an unreasonable expectation?

[1:39:03] Voice 19: Not at all.

[1:39:05] Trustee Luckham: Okay, so let's break for 10 minutes,

[1:39:07] Trustee Luckham: and then we'll come back. And Laurie, I'd like to do something with my video and audio here.

[1:39:13] Trustee Luckham: Would you mind just hanging on for an extra minute just to see if I can get my video and

[1:39:17] Trustee Luckham: audio to work better together

[1:39:19] Trustee Luckham: thank you and so you want to pause the live streaming or something or

[1:39:25] Trustee Luckham: just leave it open doesn't matter to me i

[1:39:27] Voice 12: can pause everything chair

[1:44:30] Voice 3: that's great, thank you.

[1:44:32] Voice 3: Do I have to answer this?

[1:44:35] Voice 3: Yeah, you need to smile and everybody can see it.

[1:44:43] Voice 3: Yeah, yeah, if you're not too professional,

[1:44:45] Voice 3: I don't think you need to.

[1:44:48] Voice 3: Like, send a picture.

[1:44:50] Voice 3: She was doing something.

[1:44:51] Voice 4: Like, you know, she was trying to.

[1:44:54] Voice 4: Thank you.

[1:48:53] Voice 3: And so, you know, she was receiving them out of college, and they were matching with her,

[1:48:59] Voice 3: and she was getting their attention right from me on the teaching board.

[1:49:02] Voice 3: Listen, you know, listen up and follow me.

[1:49:07] Voice 3: She wasn't going to get anything like that.

[1:49:09] Voice 3: She was going to get everything she wanted.

[1:49:14] Voice 3: So it's not just, you know, that I don't want to.

[1:49:20] Voice 3: I wanted to try to do it like this, but I'm kind of like you, to go in and do it like this.

[1:49:29] Voice 3: So you're talking, I feel like I'm always blocking you from, you know,

[1:51:19] Voice 5: Lori, so do we have everybody online here? Perfect.

[1:51:26] Voice 4: Thank you. Okay. So thank

[1:51:39] Trustee Luckham: everybody

[1:51:40] Trustee Luckham: for the discussion so far. This brings us to, looks like we're going to go to section 9.2.

[1:51:49] Trustee Luckham: to a 9.211 Marine and Foreshore Land Use Briefing.

[1:51:55] Trustee Luckham: Thank you, CAO, for bringing this to us

[1:51:58] Trustee Luckham: and particularly bringing some of those historical documents to us,

[1:52:03] Trustee Luckham: which I haven't looked at for a long time.

[1:52:06] Trustee Luckham: 2012, if I'm not mistaken.

[1:52:11] Trustee Luckham: And we're still asking some of the same questions.

[1:52:15] Trustee Luckham: So do you want to introduce us?

[1:52:17] Voice 11: I do not.

[1:52:20] Voice 11: this is a i'm just providing information sir um there is an some interest expressed by members

[1:52:27] Voice 11: of executive committee to have a conversation um i offer you this background um but it's a

[1:52:34] Voice 11: wide-ranging topic um i don't know whether it's going to be part of your work focus or the focus

[1:52:40] Voice 11: of trust council at this point but certainly uh interested in supporting you as you have that

[1:52:45] Voice 11: conversation and so will stefan or anyone else on staff

[1:52:50] Voice 19: okay

[1:52:51] Trustee Luckham: um let me get out of full screen here

[1:52:58] Trustee Luckham: um oh gosh that's doing that i'm

[1:53:07] Voice 19: sorry i'm not on the right part on my agenda here

[1:53:11] page

[1:53:16] Voice 19: 79 page

[1:53:21] Voice 6: 52 yeah

[1:53:23] Voice 19: oh 72 thank you

[1:53:25] Voice 5: 52 okay i think i've got it now oh 52 sorry

[1:53:40] Voice 4: there we go

[1:53:43] Trustee Luckham: um okay then uh so that's there um you know despite the fact that maybe some

[1:53:51] Trustee Luckham: Some think we don't know a lot, we do know a lot.

[1:53:55] Trustee Luckham: And obviously we need to try and disseminate

[1:53:58] Trustee Luckham: some of this information.

[1:53:59] Trustee Luckham: But vice-chairs, who wants to pick this conversation up?

[1:54:04] Trustee Luckham: Trustee Maude.

[1:54:05] Trustee Maude: Thank you.

[1:54:06] Trustee Maude: The one element that I was concerned about

[1:54:10] Trustee Maude: that I don't believe was captured here,

[1:54:13] Trustee Maude: at least from what I could find,

[1:54:14] Trustee Maude: was about more employees and jurisdiction on those.

[1:54:20] Trustee Maude: and the things that are attached to those that it's that was my specific

[1:54:29] question I don't see an answer here and the other element that I don't see in

[1:54:37] some of the documentation that they

[1:54:39] Trustee Maude: talked about foreshore erosion and all

[1:54:40] Trustee Maude: that but the repairing rates don't seem to be there and that's the right of a

[1:54:47] landowner to reclaim um eroded land um so it doesn't seem to be touched on on this but

[1:54:55] particularly my my issue of

[1:54:58] Trustee Maude: trying to understand is about boring bullets um

[1:55:06] Voice 5: okay

[1:55:09] Trustee Luckham: so um in the

[1:55:11] Trustee Luckham: absence of perhaps any other additional material um

[1:55:16] Voice 5: chair

[1:55:23] Voice 16: yeah go ahead trustee elliot

[1:55:25] Voice 16: um i did

[1:55:27] Trustee Elliott: just put a link in the chat i know it's not visible to the public but um uh this is just a

[1:55:33] Trustee Elliott: fact sheet on on boring boys and private docs under the private boy regulations it sort of

[1:55:41] Trustee Elliott: lists all the links there um for a trusty mod i i know this is a larger conversation than just

[1:55:49] Trustee Elliott: mooring boys and and so i would say that there's two areas that um i'm interested in looking at

[1:55:57] Trustee Elliott: and i'm hearing from other ltcs that there's interest it's the authority and jurisdiction

[1:56:04] Trustee Elliott: question which is obviously a an education piece and there's a lot of information out there and i'm

[1:56:12] Trustee Elliott: i do really appreciate the ceo putting together what what he has um but the other

[1:56:18] Trustee Elliott: that isn't really captured here it's protection

[1:56:24] of

[1:56:26] Trustee Elliott: the marine or um and how it can apply to our planning through our land use and water planning

[1:56:37] Trustee Elliott: um authority so there's a lot here and it's so significant to all of our communities and

[1:56:50] Trustee Elliott: and each ltc in each island and yet there isn't really a program like to me this is the one

[1:57:00] Trustee Elliott: unifying thing that we can absolutely 100 say is in common with every ltc is where the water meets

[1:57:07] Trustee Elliott: or where the land meets the shore there's all these uh contested areas not contested but um

[1:57:13] Trustee Elliott: overlapping areas of jurisdiction and and local governments have been delegated the authority

[1:57:18] Trustee Elliott: authority through zoning to regulate them. So how do we do that? And how do we protect

[1:57:24] Trustee Elliott: the near shore and foreshore areas? And how do we enforce when the protections that we've put

[1:57:33] Trustee Elliott: in place or the DPAs are not respected, or the zoning is not? Anyway, I don't know what to say

[1:57:41] Trustee Elliott: other than that there's there is a lot to do in terms of education dissemination of information

[1:57:50] Trustee Elliott: but i think there's a significant program of work and i just don't know which body could

[1:57:56] Trustee Elliott: undertake it um for protection of the shoreline um

[1:58:05] Trustee Luckham: okay trustee maude your hand is up still or

[1:58:08] Trustee Luckham: or do you have more information?

[1:58:10] Trustee Maude: I just wanted to reply to Vice Chair Elliott

[1:58:14] Trustee Maude: is the link that she provided,

[1:58:17] that was sort of the reason of my question

[1:58:21] is that it appears that the federal government

[1:58:25] and that the Waters Act has the jurisdiction

[1:58:27] and responsibility to regulate

[1:58:30] Trustee Maude: and manage mooring buoys.

[1:58:32] Trustee Maude: And it was just because the issue comes out

[1:58:35] Trustee Maude: because Islands Trust was asserting

[1:58:38] Trustee Maude: that we were responsible for morning boys and so i was i was just i was that's the reason i brought

[1:58:45] Trustee Maude: me to the question table originally was that i wanted clarity as to who was or was not responsible

[1:58:51] Trustee Maude: um and it extended onto the concept of if the federal government is responsible for

[1:58:57] mooring boys if that is the fact then are they also responsible for what is attached to that

[1:59:03] mooring buoy is i can we regulate whether somebody has a boat or a dock or whatever

[1:59:08] to a mooring buoy is is that something that we can regulate um as islands trust or is that something

[1:59:15] Trustee Maude: that is firmly underneath the purview of the federal government

[1:59:19] Trustee Maude: it's it's it's responding to some some violent complaints and violent enforcement actions

[1:59:30] Trustee Luckham: um so i think that the cao is indicated here is that um this report is in response to

[1:59:41] Trustee Luckham: questions raised at its june 27th meeting i think it was um and that the question becomes

[1:59:48] Trustee Luckham: whether or not the executive committee wants to or has the direction from council to take this

[1:59:56] Trustee Luckham: this on as a work project to perhaps

[2:00:00] Trustee Luckham: more clearly identify the information that we have before us and historically are aware of

[2:00:06] Trustee Luckham: including legal opinions with respect to the placement and management of mooring buoys and

[2:00:14] Trustee Luckham: grappling with this because of course we are a zoning land use zoning and we're zoning agency

[2:00:20] Trustee Luckham: and we have many LTCs have zoned the surface of the water to allow particular uses of which

[2:00:27] Trustee Luckham: which the use is a mooring buoy, but we don't necessarily describe that use in any length.

[2:00:36] Trustee Luckham: So how do we get this under the work program with all those things that we've already got?

[2:00:40] Trustee Luckham: Do we have budget and resources to be able to apply to this?

[2:00:49] Trustee Luckham: So I think that's the question here is, where is it that Executive Committee should take this?

[2:00:56] Trustee Luckham: And how much more work do you want to put into it?

[2:01:00] Trustee Luckham: yes go ahead i

[2:01:01] Voice 11: think that i think warren could provide some um maybe information for you

[2:01:06] Voice 11: um okay that might inform trustee peterson's question or we could wait for trustee peterson's

[2:01:12] Voice 11: question and then staff could um provide some context around this narrowing of the topic into

[2:01:17] Voice 11: the into the voice well

[2:01:19] Trustee Luckham: let's hear trustee peterson's question and maybe we could have a

[2:01:22] Trustee Luckham: a fulsome response from Warren.

[2:01:26] Trustee Luckham: Thank

[2:01:28] Voice 9: you, Chair.

[2:01:30] Voice 9: Just a couple of quick things.

[2:01:32] Voice 9: I found that the attachment for,

[2:01:37] Voice 9: from young Anderson here speaks to authority

[2:01:42] Voice 9: for regulating long-term mortgage.

[2:01:45] Voice 9: So that's helpful.

[2:01:49] Voice 9: And I'll just note that at least a couple

[2:01:52] Voice 9: Pablo, the vice chairs have been invited

[2:01:54] Voice 9: to a Marine Matters round table

[2:01:58] Voice 9: with MP May and MLA Olson on August 3rd.

[2:02:04] Voice 9: And I think in terms of what EC wants to do,

[2:02:11] Voice 9: my perspective is that it would be useful

[2:02:14] Voice 9: to get a fairly concise communications piece

[2:02:20] Voice 9: piece for trustees and the public as needed to sort of clarify, you know, the jurisdictional

[2:02:31] Voice 9: issues. I don't know that I'm ready to suggest that EC get into a fairly extensive project

[2:02:42] Voice 9: on this, but I'm just thinking more in terms of communication piece so that, you know,

[2:02:50] Voice 9: as trustees we get asked these questions it'd be nice to have a fairly concise little piece to say

[2:02:56] Voice 9: look this is how it's set up this is where we have jurisdiction this is where it's uh it these

[2:03:05] Voice 9: matters here fall outside of our jurisdiction that's what i sort of see as more the priority

[2:03:10] Voice 9: from my point of view rather than launching a large project at this time yeah

[2:03:17] Trustee Luckham: and if i'm not

[2:03:19] Trustee Luckham: mistaken and trustee elliott don't want to put words into your mouth but i think one of the

[2:03:23] Trustee Luckham: initial questions was is who should who should do this work and i think potentially that the notion

[2:03:29] Trustee Luckham: was is that regional planning committee should undertake this work as a project to indeed drill

[2:03:36] Trustee Luckham: into this um but of course um and that's something that we could provide that direction to and then

[2:03:43] Trustee Luckham: And they would then determine how that fitted into their list of priorities in terms of who's going to actually do the work.

[2:03:52] Trustee Luckham: And so perhaps I'm not sure if that is true

[2:03:57] Voice 5: or not, Vice Chair Elliott.

[2:04:03] Voice 16: Yes, it's really

[2:04:05] Trustee Elliott: where is the home for this work.

[2:04:07] Trustee Elliott: it's just my sense from what I'm hearing from many LTCs and concern from my fellow trustee

[2:04:16] Trustee Elliott: Susan Yates is that this isn't being addressed either in terms of education to the public

[2:04:21] Trustee Elliott: to trustees it's it's very piecemeal and so the um the results are piecemeal we've got very

[2:04:31] Trustee Elliott: very different approaches to my mind, maybe Warren,

[2:04:34] Trustee Elliott: you can clarify where the LTC sort of differ in their,

[2:04:39] Trustee Elliott: in their approaches. And so I,

[2:04:42] Trustee Elliott: so that's the first piece in consistency.

[2:04:45] Trustee Elliott: And can we bring this together as to have a cohesive approach that everyone

[2:04:56] Trustee Elliott: understands? And I forgot my second point, so I'll leave it there.

[2:04:59] Trustee Elliott: Well,

[2:05:00] Trustee Luckham: that's fine. That's a great segue to asking Warren to step into this space and assist us in how we might advance this.

[2:05:11] Voice 1: Thanks, Chair. So currently, our legal counsel is working on a legal opinion to get clarification on these issues, especially the mooring buoys, and also to get clarification on what any local trust committee can do in the future.

[2:05:29] Voice 1: um bowen island municipality for example now requires the registration of mooring boys and

[2:05:37] Voice 1: vessels and vessels in manion bay now to accomplish that they've acquired a license of occupation from

[2:05:44] Voice 1: the province uh to actually require this registration of both boys and vessels um so

[2:05:54] Voice 1: young anderson will look at that issue as to whether or not that is even something a local

[2:05:58] Voice 1: trust committee could do um and i have spoken we've enforced this issue on different islands

[2:06:07] Voice 1: and some of those subject to enforcement have engaged with private legal counsel

[2:06:11] Voice 1: and i've talked with private legal counsel who are marine law experts and they have recognized

[2:06:17] Voice 1: islands trust jurisdiction over the land use and the ability to say whether or not someone can have

[2:06:24] Voice 1: a mooring buoy in water zone by islands trust or whether or not they can put floats out attached to

[2:06:31] Voice 1: that mooring buoy but i believe the legal opinion will provide clarification from ltc to ltc there

[2:06:39] Voice 1: are water zones where mooring buoys are not permitted at all there are other areas where

[2:06:44] Voice 1: mooring buoys are only permitted if it's for an accessory residential use to an upland lot

[2:06:50] Voice 1: lot so the zoning does vary from island to island but if there is a project undertaken i think the

[2:06:57] Voice 1: legal opinion that's being prepared will provide some clarification and material for any committee

[2:07:03] Voice 1: that works on it are there any questions further questions

[2:07:08] Trustee Luckham: under whose direction is the legal

[2:07:10] Trustee Luckham: opinion being sought at this time and when do you anticipate that i

[2:07:15] Voice 1: sought the legal opinion

[2:07:16] Voice 1: because of the different enforcement efforts that we have underway on multiple islands from

[2:07:21] Voice 1: from Gabriola, Salt Spring, Galliano, and Main Island.

[2:07:25] Voice 1: So we need clarification as we continue

[2:07:29] Voice 1: with our enforcement because there has been challenges

[2:07:31] Voice 1: to that land use authority and our ability to say

[2:07:35] Voice 1: what uses we can regulate and enforce upon

[2:07:40] Voice 1: in these water zones.

[2:07:42] Trustee Luckham: Okay, so that's great.

[2:07:44] Trustee Luckham: So maybe we should be awaiting and your plan

[2:07:48] Trustee Luckham: is to deliver that material

[2:07:50] Trustee Luckham: when it comes to executive committee i

[2:07:54] Voice 1: think the first candidate will be the main island local

[2:07:57] Voice 1: trust committee all right that

[2:07:58] Voice 1: truly has been the the one of the most driving important driving

[2:08:03] Voice 1: forces right now is getting the clarification because there's some issues with horton bay and

[2:08:08] Voice 1: main where there are some commercial uses that are of concern and so we really want to get

[2:08:13] Voice 1: clarification on where the legal jurisdiction is okay

[2:08:18] Trustee Luckham: um would you need direction for you to bring

[2:08:23] Trustee Luckham: that to us for our information or would you just do that as a matter of course it

[2:08:29] Voice 1: actually may be

[2:08:29] Voice 1: helpful if there's a resolution if the executive committee would require its own report on this

[2:08:34] Voice 1: matter or

[2:08:37] Trustee Luckham: a copy of that report yes

[2:08:40] Voice 1: you could be forwarded a copy yeah

[2:08:43] Trustee Luckham: okay um all right so i'm

[2:08:45] Trustee Luckham: going to turn then to the vice chairs and see if there's some direction that you would like to take

[2:08:49] Trustee Luckham: this time on this item sure

[2:08:52] Voice 11: this is where i can try and help okay

[2:08:56] Trustee Luckham: great thank you so i recommend

[2:08:59] Voice 11: sort of two or two or three things one let's let's get that legal opinion um i'm always surprised when

[2:09:06] Voice 11: we get legal opinions you know the the overlying legislation hasn't changed in 10 or 15 years but

[2:09:13] Voice 11: but we get new legal opinions on it on a fairly regular basis.

[2:09:17] Voice 11: This is another good example

[2:09:18] Voice 11: of it, but it's worth having.

[2:09:19] Voice 11: We have so many different jurisdictions ourselves, right?

[2:09:24] Voice 11: But we would get that and then see if from that,

[2:09:28] Voice 11: if there's a coherent public communications,

[2:09:32] Voice 11: trustee communications piece that falls from it,

[2:09:35] Voice 11: we would then develop that as part two,

[2:09:38] Voice 11: neither of which would be a massive project.

[2:09:41] Voice 11: So I don't think you have to send that off to some committee to do.

[2:09:46] Voice 11: And then the third one, I think, is the deeper conversation that, excuse me, Trustee Elliott,

[2:09:52] Voice 11: but I believe Trustee Elliott's talking about, and that is a more comprehensive discussion

[2:09:57] Voice 11: around the intertidal zone, authorities, marine protection, the role of the Islands Trust,

[2:10:06] Voice 11: how that's being reflected in the policy statement, our relationships with First Nations, what

[2:10:11] Voice 11: regards the foreshore area you know the application the development permits how effective they are or

[2:10:17] Voice 11: not um that is would be a substantial and valuable part of a strategic direction for the islands

[2:10:26] Voice 11: trust if they wanted to step into that space um right now we're we're on fresh we're working

[2:10:32] Voice 11: on fresh water um we're working on housing um in our current sort of strategic projects

[2:10:39] Voice 11: and i've seen nothing wrong with ec um when we come when it comes time to populate the corporate

[2:10:47] Voice 11: plan to advance a discussion just on this i do remember as a when i was going through my uh

[2:10:53] Voice 11: cao review over the years that i i think this is a quote i said it would be great to have the

[2:10:58] Voice 11: trust be a leading coastal juror you know coastal management jurisdiction um that would be a

[2:11:04] Voice 11: worthwhile goal for the for your organization over time so i'd like to make this a short answer but

[2:11:11] Voice 11: it's those one two three things firstly um receipt of that opinion to turning that um if it turns out

[2:11:19] Voice 11: to be valuable into something we can share with others um as an easy work project piece and then

[2:11:26] Voice 11: three how do you if you want capture that whole marine foreshore thing as some sort of strategic

[2:11:32] Voice 11: you could earn direction at some point for the islands trust okay

[2:11:38] Trustee Luckham: so we've heard a lot of things

[2:11:41] Trustee Luckham: there so vice chairs uh certainly there's some recommend a recommendation that we provide

[2:11:45] Trustee Luckham: direction to receive the copy of the main island follow-up opinion and uh is there any other

[2:11:52] Trustee Luckham: direction trustee

[2:11:53] Voice 19: elliot thank

[2:11:55] Trustee Elliott: you chair sorry thank you chair and thank you ceo yeah that did

[2:11:58] Trustee Elliott: capture um what i was intending um i would just say with the addition of this is a climate change

[2:12:09] Trustee Elliott: imperative and so it's a potential project which we're looking for direction from trust council

[2:12:16] Trustee Elliott: for how do we adapt and mitigate the impacts of climate change and so stewardship of the

[2:12:29] Trustee Elliott: alternative. So that is part of our job. And I think could be, you know, Trust Area Services

[2:12:37] Trustee Elliott: has got a great section of the website with some information. But again, how do people get that

[2:12:44] Trustee Elliott: information? Where do they learn that these other options are available? I think that's our

[2:12:49] Trustee Elliott: responsibility as sort of the stewardship component. But then under climate change adaptation

[2:12:57] Trustee Elliott: and mitigation, what is our responsibility to monitor those effects and to develop proactive

[2:13:07] Trustee Elliott: planning approaches that LTCs can adopt?

[2:13:12] Trustee Elliott: So that's kind of the, it's the climate change part that I'm like, I think this is where

[2:13:16] Trustee Elliott: that fits and that may be EC's responsibility, or we could refer it to regional planning

[2:13:21] Trustee Elliott: committee and see if they could take that on.

[2:13:24] Trustee Elliott: I don't know if Director Cervak has any ideas

[2:13:26] Trustee Elliott: on where we're

[2:13:29] Voice 5: going with regional planning.

[2:13:35] Voice 5: Okay.

[2:13:36] Voice 5: Anybody else?

[2:13:39] Voice 5: I

[2:13:40] Trustee Luckham: don't want to sound like a broken record,

[2:13:43] Trustee Luckham: but we're going to provide some direction to advance this.

[2:13:47] Trustee Luckham: We need some kind of a motion.

[2:13:50] Trustee Luckham: Have we got to that place where it was just a conversation

[2:13:53] Trustee Luckham: that we need to have more in-depth this time

[2:13:57] Trustee Luckham: or at a future date?

[2:14:00] Voice 5: We're waiting for legal opinion?

[2:14:06] Voice 5: uh trustee peterson thank you

[2:14:09] Voice 9: chair uh i think uh it would be helpful uh to get our eyes on that

[2:14:15] Voice 9: legal opinion and then as the cao has indicated uh then we could uh consider putting together a

[2:14:23] Voice 9: communications piece and um look at next steps at that point i think i think the uh waiting for this

[2:14:33] Voice 9: this opinion to to come to us is uh i think is the logical step at this point and then revisiting

[2:14:40] Voice 9: that's just my opinion okay

[2:14:43] Trustee Luckham: you want to make a motion to ask staff

[2:14:44] Voice 19: to bring us that opinion when

[2:14:46] Voice 19: it arrives i'm

[2:14:51] Voice 9: happy to make a motion if that's uh if that's uh desirable um i think warren

[2:15:00] Voice 9: indicated he would like that direction okay so i move that uh ec request uh staff to uh provide

[2:15:10] Voice 9: the legal opinion on uh more employees uh in a report uh after its receipt of a seconder

[2:15:24] Trustee Luckham: trustee maude thank you um any further discussion on that motion all those in favor

[2:15:33] Trustee Luckham: okay that carries unanimously okay thank you so trustee elliot you had your hand up do you have

[2:15:38] Trustee Luckham: some other direction you'd like to provide um

[2:15:41] Trustee Elliott: i think if we i may be redundant because i know

[2:15:45] Trustee Elliott: this has already been referred to regional planning committee but if we could request

[2:15:48] Trustee Elliott: that regional planning committee um consider um shoreline protection the intertidal zone

[2:16:01] Trustee Elliott: zone um and climate change monitoring as a future strategic direction to develop

[2:16:12] Trustee Elliott: and develop like what

[2:16:20] Voice 16: would be the key components of that

[2:16:22] Trustee Elliott: um like development permit areas um is it a zoning toolkit or a regulatory toolkit that

[2:16:33] Trustee Elliott: LTCs could pull from like what are the tools that could be developed to support a strategic

[2:16:38] Trustee Elliott: direction maybe they could just put their minds to it I don't know this is well thank you emotions

[2:16:44] Trustee Elliott: yeah

[2:16:44] Trustee Luckham: no well that's but that's how things happen but anyway nonetheless Stefan Cermak thank you for

[2:16:50] Trustee Luckham: stepping into the limelight here and uh what can you do to assist us in this and maybe let us know

[2:16:59] Trustee Luckham: what it is that rpc is already considering here indeed

[2:17:05] Voice 2: thank you mr chair and thank you ec so i'd

[2:17:07] Voice 2: just like to remind the ec that the strategic plan does include the existing strategic plan

[2:17:14] Voice 2: which trust council just endorsed or re-endorsed to be live for the next uh year uh or you know

[2:17:21] Voice 2: as an interim strategic plan uh with the amendments that it updates that it approved

[2:17:28] Voice 2: approved amending the strategic plan to be extended for the next fiscal, and that it

[2:17:34] Voice 2: amend that plan by updating the strategic initiatives to support land use decision

[2:17:42] Voice 2: making. And I would say land use decision making includes the marine environment. That's just

[2:17:46] Voice 2: because when we talk about land and planning, it's land and the surface of the water.

[2:17:50] Voice 2: In legislation, it's the same, so we don't really translate it. So I'd say there's some

[2:17:54] Voice 2: initiative there. In the meantime, the strategic plan itself has undertaken review of local trust

[2:18:01] Voice 2: committees and Bowen Islands municipality foreshore policies and regulatory bylaws

[2:18:07] Voice 2: and developed model policy and regulatory bylaws for the protection of the foreshore and nearshore.

[2:18:13] Voice 2: So that's already in the strategic plan and you did get a report in March 2021

[2:18:19] Voice 2: that sort of did half of that.

[2:18:21] Voice 2: It did a really good job of, well, it didn't do,

[2:18:23] Voice 2: it summarized an inventory of the bylaws and what exists,

[2:18:28] Voice 2: but what it didn't do is develop a model bylaw.

[2:18:32] Voice 2: And so I went to go find that and realized it's not online.

[2:18:35] Voice 2: So I did ask admin, of course, they're away,

[2:18:37] Voice 2: but early next week, I'll make sure that that report

[2:18:40] Voice 2: is online in that marine section.

[2:18:42] Voice 2: So you can find the report and refresh your memories

[2:18:45] Voice 2: about what that includes.

[2:18:46] Voice 2: And in the meantime, the Regional Planning Committee does have it on its work plan to address that particular resolution. And at the Regional Planning Committee, I would argue that'd be in September, can discuss how to interpret the resolution from Trust Council about the strategic plan ongoing, and how does that relate to this particular issue.

[2:19:08] Voice 2: issue and in my simple assessment is that I think there's work that could be undertaken or at least

[2:19:14] Voice 2: at the direction of RPC because trust council has made it a priority and regional planning

[2:19:19] Voice 2: committee does have it on the work plan it's just a matter of fine-tuning of what that means and

[2:19:23] Voice 2: where you'd like to go from where we're at it sounded like a lot of words in my ears but

[2:19:28] Voice 2: does that help I hope it helps that

[2:19:32] Voice 16: helped thank you excellent so

[2:19:35] Trustee Luckham: is there any direction Stefan

[2:19:37] Trustee Luckham: on that we need to provide you at this moment in time to facilitate that but it sounds like it is

[2:19:43] Trustee Luckham: in hand and of course um we can all uh attend or observe the rpc meetings mr

[2:19:51] Voice 2: chair i don't believe

[2:19:52] Voice 2: so um rpc has received communications if i recall is from galliano i think their status is coming

[2:19:59] Voice 2: all both requesting similar work it's conscious it'll be reviewing the work of keats island

[2:20:05] Voice 2: and shoreline project which is ongoing that'll be sort of filtered through recommendations coming

[2:20:11] Voice 2: back for further funding so there's multiple avenues coming to regional planning committee

[2:20:16] Voice 2: and with this recent resolution from trust council making sure that it's still strategic priority

[2:20:21] Voice 2: i think that's enough to stimulate the conversation and to get the regional planning

[2:20:27] Voice 2: committee just to make sure that we'll create enough space in the meeting to discuss it is

[2:20:31] Voice 2: probably the challenge and i'm sure trustee elliott and chair patrick will do a great job

[2:20:37] Voice 2: of making sure there's space and time for that so no further direction

[2:20:41] Voice 5: required okay

[2:20:45] Voice 5: so

[2:20:46] Trustee Luckham: then that's great it's been a good conversation um is there anything further we need to discuss on

[2:20:52] Trustee Luckham: this marine foreshore land use briefing at this time no all right then so let us move along uh

[2:21:00] Trustee Luckham: executive committee islands trust conservancy liaison meeting discussion here we are we have

[2:21:05] Trustee Luckham: have a schedule in front of us um who's going to take the lead on this one let me look this up here

[2:21:14] Trustee Luckham: now that's

[2:21:16] Voice 5: on page 79 that's where i was earlier mr

[2:21:29] Voice 4: chair um this

[2:21:32] Voice 11: was uh you you briefly considered

[2:21:34] Voice 11: this at your meeting at your last meeting prior to the trust council ec meeting you have the

[2:21:40] Voice 11: coming up on the on the next week i believe yeah today it's electronic

[2:21:48] Voice 11: probably lots to discuss um claire and her team have put this together for you is there any changes

[2:21:54] Voice 11: is there anything you want to discuss or between yourselves amongst yourselves um regarding this

[2:22:01] Voice 11: are we missing anything um in the past there's been the notion of talking about funding from

[2:22:09] Voice 11: the province, and you can see that it's 3.3. Many of the players have changed with regards to that

[2:22:18] Voice 11: conversation from the last time it was had. I think it was in 2020. But anyway, this is just

[2:22:26] Voice 11: to refresh you and give you an opportunity to reflect on anything you want to discuss

[2:22:32] Voice 11: with the Conservancy coming up.

[2:22:37] Voice 19: Okay, that's great. So indeed,

[2:22:39] Voice 19: Indeed, there's an

[2:22:39] Trustee Luckham: agenda before us, and so is there, do we need to talk about any of these items at this time, or are there the addition of other items to add to this list?

[2:22:53] Trustee Luckham: And I'll just look to my screen here. I see Trustee Maude and Trustee Elliott. I'll let Trustee Elliott as liaison from EC speak first.

[2:23:02] Trustee Luckham: I

[2:23:04] Trustee Elliott: would add for either the roundtable or the discussion, referrals to First Nations, engagement with First Nations as a topic of discussion.

[2:23:22] Trustee Luckham: Okay. And so under what section would you like to see that under the roundtable piece there?

[2:23:29] Trustee Luckham: there um

[2:23:30] Trustee Elliott: maybe well trust council decisions that affect itc work update on governance review it

[2:23:39] Trustee Elliott: occurs to me that this is so item three um this is a substantial area that affects both bodies

[2:23:47] Trustee Elliott: and how we engage with first nations might be a good discussion um under three okay

[2:23:58] Voice 19: so we can

[2:24:02] Trustee Luckham: so Laurie help me out here so we can add things here for the consideration or is at this point

[2:24:08] Trustee Luckham: if we add things that's just how it'll be

[2:24:11] Voice 14: it's clear here I'll take that question you did provide

[2:24:15] Voice 14: feedback to the Conservancy Board at your last meeting which they then considered in finalizing

[2:24:20] Voice 14: this agenda which I think is going out today or tomorrow I'll chat with Kate and see if we can get

[2:24:26] Voice 14: a tweet before it goes if not then perhaps you can decide today and then add it as new business

[2:24:31] Voice 14: at the meeting itself um next tuesday i'll just see how quick how close we are to actual agenda

[2:24:37] Voice 14: production sure

[2:24:39] Trustee Luckham: that's uh fair enough then so uh certainly we can add that at the end so

[2:24:46] Trustee Luckham: then if we go back to the original question is there anything we need to discuss

[2:24:50] Trustee Luckham: with respect to any of these items

[2:24:54] Trustee Luckham: that we might be having a chat

[2:24:55] Trustee Luckham: with the Conservancy about next week.

[2:25:00] Trustee Luckham: Trustee Maag.

[2:25:02] Trustee Maude: Thank you.

[2:25:03] Trustee Maude: 2.1, the climate change initiatives.

[2:25:07] Trustee Maude: Something I would like to touch on

[2:25:09] Trustee Maude: with the Conservancy

[2:25:10] Trustee Maude: is there seems to,

[2:25:12] Trustee Maude: apparently there's a bit of a conflict

[2:25:13] Trustee Maude: with the advice that they give people

[2:25:18] Trustee Maude: on clearing branches and stuff

[2:25:20] Trustee Maude: sort of under the Firesmart banner,

[2:25:24] Trustee Maude: is where they discourage what other jurisdictions

[2:25:28] Trustee Maude: are encouraging, and I think there's a conflict there

[2:25:34] Trustee Maude: that maybe we need to discuss,

[2:25:37] Trustee Maude: basically in the best interest,

[2:25:39] Trustee Maude: both of the Conservancy and the communities as a whole,

[2:25:43] that I think we do encourage Firesmart practices.

[2:25:48] and from what I'm reading

[2:25:50] from what they provide

[2:25:52] for information to landowners

[2:25:54] how to best sort

[2:25:56] Trustee Maude: of deal with your lands

[2:25:57] Trustee Maude: they discourage those activities

[2:26:01] Trustee Maude: so I just thought maybe

[2:26:02] Trustee Maude: when we're under 2.1

[2:26:04] Trustee Maude: talking about climate change initiatives

[2:26:05] Trustee Maude: that maybe that's sort of a topic

[2:26:08] Trustee Maude: that we could sort of add into that process

[2:26:11] Trustee Luckham: okay well so I think then

[2:26:14] Trustee Luckham: when we get to that section

[2:26:16] Trustee Luckham: it would be best for you to raise that

[2:26:19] Trustee Luckham: And then ideally, I guess the question becomes,

[2:26:24] Trustee Luckham: and Director Frater, you can help us out.

[2:26:26] Trustee Luckham: Obviously, we'd want the staff there to be prepared

[2:26:30] Trustee Luckham: and the board members to be prepared

[2:26:33] Trustee Luckham: to be able to provide some information

[2:26:36] Trustee Luckham: with respect to their recommendations at this point.

[2:26:42] Voice 14: I will look into whether we can be ready

[2:26:43] Voice 14: for that conversation and have the right people in the room.

[2:26:46] Voice 14: And if not, maybe we can provide recommendation

[2:26:48] Voice 14: to the board, okay.

[2:26:51] Voice 19: Okay.

[2:26:55] Trustee Luckham: Okay. So is there anything else? Then do we need to endorse this or anything at this time? Or

[2:27:03] Trustee Luckham: it's just for information? So this is just a briefing. So it's just for information. So

[2:27:14] Trustee Luckham: then that agenda will be circulated shortly, Director Frater, you just said. And so we would

[2:27:21] Trustee Luckham: would look forward to that. The other item associated with this is the minutes from the

[2:27:28] Trustee Luckham: June, where am I now? June, July 13th. That's funny. July 13th minutes of the meeting. Is there

[2:27:39] Trustee Luckham: anything there? Although obviously I'm the only person that was at that meeting, just scanning

[2:27:46] Trustee Luckham: the list. I didn't see any particular issues with the minutes. And so that would be adopted by the

[2:27:52] Trustee Luckham: the committee presumably when we meet.

[2:27:59] Trustee Luckham: Is that correct, Director Fader?

[2:28:01] Voice 14: Yeah, the meeting is hosted by the Conservancy.

[2:28:05] Voice 14: So minute adoption, agenda preparation

[2:28:07] Voice 14: are within their purview.

[2:28:09] Voice 14: But certainly you could mutually review them at this meeting

[2:28:12] Voice 14: and have them inform the conversations that are happening.

[2:28:15] Trustee Luckham: Okay, so that's good.

[2:28:17] Trustee Luckham: Then is there anything else from other Vice Chairs,

[2:28:21] Trustee Luckham: Trustee Peterson?

[2:28:23] Voice 7: Yeah, thank you, Chair.

[2:28:24] Voice 7: just uh going back to the agenda and just just a question i'm just wanting wondering um if uh

[2:28:34] Voice 9: conservancy has been in any way updated on the transition like the corporate planning process

[2:28:43] Voice 9: and whether that's appropriate that you know we give them a heads up on sort of that type of

[2:28:48] Voice 9: direction uh vis-a-vis the governance committee work uh i don't think it's urgent but i'm just

[2:28:55] Voice 9: sort of thinking is that this the these liaisons are essentially once a year

[2:29:04] Voice 9: yes okay yeah just and and i mean i'm i'm sure of course we've got vice chair elliott as on the

[2:29:14] Voice 9: conservancy so i'm sure she's keeping them up to date i was just sort of wondering out loud sorry

[2:29:19] Voice 9: about that

[2:29:20] Voice 19: mr chair yes sir go ahead 3.2

[2:29:24] Voice 11: says update on the governance review and i'm happy

[2:29:26] Voice 11: happy to speak to that at this meeting. So I sit with the governance committee and I can walk

[2:29:33] Voice 11: anyone through the status of the corporate planning process without going into great

[2:29:40] Voice 11: detail, but certainly give an update.

[2:29:42] Voice 5: That would be great.

[2:29:46] Trustee Luckham: Anything from anybody else?

[2:29:50] Trustee Luckham: So I guess the thing that's on my mind in this meeting is the sensitivity, I'll call it,

[2:29:58] Trustee Luckham: with respect.

[2:30:00] Trustee Luckham: decisions of council that um affect or impact uh the work of the conservancy and um that is on our

[2:30:08] Trustee Luckham: agenda and um there's or at least some of that's addressed on our agenda and um just wonder oh

[2:30:18] Trustee Luckham: there it is amendments to the website remove donation buttons um so that's there and there's

[2:30:23] Trustee Luckham: a full discussion there um certainly obviously there were some decisions in the most recent

[2:30:29] Trustee Luckham: council in june that uh and information that we've received and that information was received

[2:30:36] Trustee Luckham: with mixed uh points of view about it and um and so that just seems to me that's a really

[2:30:45] Trustee Luckham: important conversation we're going to have there and so just mention that uh for thoughtfulness

[2:30:53] Trustee Luckham: in your preparation for the meeting trustee elliot um

[2:30:58] Trustee Elliott: thank you chair yes i agree there's

[2:31:01] Trustee Elliott: going to be some um discussion discussion around that um just in in looking over the minutes from

[2:31:07] Trustee Elliott: the last liaison meeting 4.3.7 biologist support for regional planning committee um i'm seeing

[2:31:16] Trustee Elliott: that this is sort of an ongoing discussion year to year is how ecosystem um expert knowledge

[2:31:26] Trustee Elliott: knowledge interpretation of mapping and sort of understanding the biological or the

[2:31:34] Trustee Elliott: ecological impacts of the land use planning decisions that we make that's been carried by

[2:31:40] Trustee Elliott: Islands Trust Conservancy staff and I'm hearing and Director Frater please correct me if I'm wrong

[2:31:46] Trustee Elliott: that they're just at capacity and cannot provide that support to our planners and so is there is

[2:31:53] Trustee Elliott: Is there time? Is this the meeting for it, for a discussion on do we need to staff either biologists or there was a comment, an expert panel of professionals to channel projects through?

[2:32:12] Trustee Elliott: Who holds that responsibility of sort of interpreting land use planning through the ecological lens?

[2:32:19] Trustee Elliott: because i think the conservancy has up until now but it doesn't have the ability to continue doing

[2:32:24] Trustee Elliott: that so we might need to fund a position so

[2:32:31] Voice 14: certainly it could be discussed at this meeting

[2:32:33] Voice 14: i would say it has never been the responsibility of the conservancy to provide advice to planning

[2:32:37] Voice 14: but certainly particularly with regard to mapping interpretation that is something

[2:32:41] Voice 14: our staff have done in the past planning had a scientific and technical fund that could have

[2:32:49] Voice 14: have been available to planners to seek external professional advice as needed. I understand that's

[2:32:54] Voice 14: been whittled away over the years in terms of reducing budgets. Certainly it could be,

[2:32:59] Voice 14: I think this could be an appropriate conversation. But yes, the conservancy staff are currently at

[2:33:05] Voice 14: capacity and the board has actually asked staff to look at, do a review of the resources available

[2:33:11] Voice 14: and needed for property management. So we are continuing to sort of hold the line that they

[2:33:16] Voice 14: need to do their core work and planning is to identify what the resources are that are needed

[2:33:21] Voice 14: to inform um planning advice i would leave it to director cermak to supplement that if needed

[2:33:29] Voice 14: but i think conservancy board would likely have an interest in talking because of course

[2:33:33] Voice 14: it's compatible work right um

[2:33:39] Voice 19: okay uh regional planning manager

[2:33:42] Trustee Luckham: director cermak thank you mr

[2:33:46] Voice 2: Thank you, Mr. Chair. This is a conversation that I've been having with Claire since I became director, and we sort of go back and forth about how to meet this need. And I don't think we've resolved it. And I think this is a conversation that needs to happen. I think it's between the two respective committees. And so I encourage that discussion to happen one way or another.

[2:34:09] Voice 2: other. Yeah, it is certainly a value. I would love to tell you, I have an idea. I think Claire

[2:34:16] Voice 2: mentioned a number of them. I have a few extras to add, but without putting that together in a

[2:34:20] Voice 2: comprehensive report, I don't want to go down that path. I do encourage that discussion. And

[2:34:25] Voice 2: I think we have an amazing team at the Conservancy and they're overworked. And I would love to,

[2:34:31] Voice 2: you know, historically, as I've worked for the trust over the decade and decade and a half or so,

[2:34:35] Voice 2: So I have been lucky enough to be able to use that resource and talk to them.

[2:34:40] Voice 2: But of course, over the last half a dozen years or last five or six years, that's become less and less available.

[2:34:45] Voice 2: So I personally have witnessed the change and lament the loss.

[2:34:50] Voice 2: I don't know if the solution is to get a biologist on the planning team or just get another biologist to the conservancy team or some other third way of using a contract planner or contract biologists.

[2:35:03] Voice 2: But either which way we go, it's a conversation I think the decision makers need to have.

[2:35:07] Voice 2: And I encourage you to have that.

[2:35:08] Voice 2: Maybe you need more than one meeting with a conservancy.

[2:35:12] Voice 2: Thank you.

[2:35:17] Trustee Luckham: Well, thank you for that conversation.

[2:35:20] Trustee Luckham: Indeed, the necessity of biologists on the planning side of the, on the Islands Trust staff side has been a topic of discussion for years.

[2:35:29] Trustee Luckham: And we've never been able to come forward with the budget to do that.

[2:35:33] Trustee Luckham: i i do see a conflict associated with the conservation work of the conservancy and the

[2:35:40] Trustee Luckham: planning function of the alice trust but um that's uh ideally we maybe to discuss that in some way

[2:35:49] Trustee Luckham: um next week so

[2:35:53] Voice 5: is there anything further with this agenda then um each

[2:36:01] Trustee Luckham: of us will bring our

[2:36:02] Trustee Luckham: wisdom to the table there and um i'm looking forward to meeting with them and having that

[2:36:07] Trustee Luckham: conversation um i'm going to jump now to a simple item here really appointment of a deputy secretary

[2:36:16] Trustee Luckham: for the salt spring office request for decision um somebody's going to speak on behalf of director

[2:36:24] Trustee Luckham: mahler otherwise trustee maude maybe wants to want mix to make a motion that

[2:36:31] Trustee Maude: would be great

[2:36:33] Trustee Luckham: okay trustee mod i'm

[2:36:35] Trustee Maude: told it's never simple but i'll try um i moved the executive committee

[2:36:39] Trustee Maude: committee appoint legislative clerk Rob Pringle

[2:36:42] Trustee Maude: as deputy secretary.

[2:36:44] Trustee Luckham: Do I have a seconder?

[2:36:45] Trustee Luckham: Trustee Elliot, thank you.

[2:36:47] Trustee Luckham: Any discussion?

[2:36:50] Trustee Luckham: No, I want to express my appreciation for Rob Pringle

[2:36:53] Trustee Luckham: stepping up into that role

[2:36:54] Trustee Luckham: and presuming he's agreed to take on that role.

[2:36:57] Trustee Luckham: And he's always been of great service to myself

[2:37:00] Trustee Luckham: and the Salt Spring LTC, and I'm grateful for that.

[2:37:03] Trustee Luckham: So I'm going to ask Trustee Peterson for any remarks,

[2:37:07] Trustee Luckham: otherwise let's go to the vote.

[2:37:08] Trustee Luckham: Yes,

[2:37:10] Voice 7: I just wanted to echo

[2:37:11] Voice 9: what you said there, working with Mr. Pingle has been wonderful and I'm very happy to see this advance.

[2:37:26] Trustee Luckham: All right. So then if there's no further discussion, all those in favor, please raise your hands. And that carries unanimously. Excellent.

[2:37:34] Trustee Luckham: long okay so trust area services um any advocacy that um is happening at the ltcs that any of the

[2:37:45] Trustee Luckham: vice chairs need to report this is the time anybody have something they'd like to speak

[2:37:49] Trustee Luckham: about going

[2:37:50] Voice 5: on in the in the ltc state chair okay then i'm going to move along and

[2:38:02] Trustee Luckham: i'm going to go

[2:38:02] Trustee Luckham: to the request to review modi agreement briefing this one is from saturna island and of course

[2:38:08] Trustee Luckham: we've heard about really the horror story of what happened there on the roadsides.

[2:38:19] Trustee Luckham: Who's going to address this one for us? This is from Salts, the Turner Island. I don't know if

[2:38:24] Trustee Luckham: the chair wishes to speak to it or you want staff to speak to it.

[2:38:29] Trustee Maude: I guess it's a simple request.

[2:38:32] Trustee Maude: And I think it is somewhere on the agenda of Trust Council to address this. So

[2:38:41] So I don't know if the CEO can sort of fill in a few blanks,

[2:38:46] but I think that we do want to review

[2:38:50] Trustee Maude: the MOTI agreement.

[2:38:52] Trustee Maude: Saturna feels strongly they want to do it as soon as possible,

[2:38:56] Trustee Maude: as Saturna normally does.

[2:38:59] Trustee Maude: But I do understand it is on our radar.

[2:39:05] Voice 11: Yeah, through the chair, by all means, we can look at this.

[2:39:09] Voice 11: There's a lot of discussions associated with the MOTI agreements.

[2:39:14] Voice 11: uh it's a big piece of work um part of it is the um what we've agreed to as a rural road and what

[2:39:23] Voice 11: isn't and that and the expression of of um modern ways of transporting ourselves um on the islands

[2:39:31] Voice 11: has changed uh we did meet with the minister last year and he did indicate that there was

[2:39:41] Voice 11: someone to work with we have it so it will be kind of reiterating our request

[2:39:48] Voice 11: if we get it with an approval at UBCM but no this would fit under the suite of

[2:39:55] Voice 11: things that

[2:39:56] Voice 5: would require some review of the motor agreement I can just

[2:40:08] Voice 14: supplement that since the reading of that briefing ministry staff have

[2:40:11] Voice 14: reached out and offered to meet with the LTC so there'll be an opportunity for

[2:40:15] Voice 14: LTC to meet directly with MOTI and then maybe if something very specific comes out of that

[2:40:20] Voice 14: conversation that would impact the agreement that could come forward as well okay trustee Elliott

[2:40:34] Trustee Elliott: thank you um just because I don't have uh the prior knowledge where do we sit with active

[2:40:41] Trustee Elliott: transportation um in regards to the protocol agreement with MOTI as in revising definition

[2:40:53] Trustee Elliott: definition of roads to include cycling shoulders for to encourage active transportation like has

[2:41:00] Trustee Elliott: that conversation no

[2:41:02] Trustee Luckham: no

[2:41:03] Trustee Elliott: yeah

[2:41:05] Trustee Luckham: although when we met with the minister the last time um about

[2:41:10] Trustee Luckham: activity certainly there was if i'm not mistaken there was maybe even some encouragement or maybe

[2:41:16] Trustee Luckham: that was just me encouraging um to to actually address active transportation but i think it is

[2:41:23] Trustee Luckham: and ministry objective and um that indeed it needs special attention on the gulf islands and

[2:41:29] Trustee Luckham: i think that the opportunities that exist exist through working with reach ltc's working with

[2:41:34] Trustee Luckham: regional districts to pursue that does somebody else want to from staff side want to chime in on

[2:41:39] Trustee Luckham: that stefan sir mac uh

[2:41:43] Voice 2: thank you mr chair so uh as you know i worked on salt spring for a long time

[2:41:47] Voice 2: and these discussions were um happening a lot with some renovations coming ganges hill for example is

[2:41:54] Voice 2: 1.6 kilometers long and they're going to be including shoulder widths to include bike lanes

[2:42:00] Voice 2: and in the agreement it does talk about cycle route plans that the islands trust will prepare

[2:42:04] Voice 2: proposals for cycle route plans and to include that in the discussion of those agreements so

[2:42:09] Voice 2: that's not quite active transportation all the robust definitions of that but it is a start and

[2:42:15] Voice 2: so um so that is and you will see in several ocps that somewhere in there there'll be a an image or

[2:42:21] Voice 2: a picture of cycle route plans and for that the the idea is to include an extended shoulder so

[2:42:28] Voice 2: that it's a little safer because if you do bike on the islands you know how terrifying it can be

[2:42:33] Voice 2: so it is there but it needs to be beefed up to be modern but

[2:42:40] Voice 19: is it not actually

[2:42:43] Trustee Luckham: because i you know i've seen those plans evolve on other islands um the ltc needs to make those

[2:42:51] Trustee Luckham: a project and develop the mapping and all that sort of thing is that correct that

[2:42:56] Voice 2: is correct and

[2:42:57] Voice 2: usually that's a community group that has you know there's active in that way they contribute that to

[2:43:01] Voice 2: the ltc and the ltc will amend the official community plan to incorporate it and then

[2:43:06] Voice 2: therefore that's your um your document that you would share with the ministry of transportation

[2:43:11] Voice 2: saying this is where we have had our community consultation this is where the community wants

[2:43:16] Voice 2: the bike plan and then that's the trigger for uh expanding the the right of way to include a

[2:43:21] Voice 2: shoulder a suitable size shoulder right

[2:43:25] Voice 5: okay so um sorry

[2:43:31] Trustee Elliott: chair i may just follow up with that

[2:43:34] Trustee Elliott: this is news to me because i've always had the impression that motis just defines rural roads

[2:43:41] Trustee Elliott: as certain width and there's no negotiation with the shoulder so thank you for that information

[2:43:47] Trustee Elliott: director sir back that um we can address that through our ocps and then would you then have

[2:43:53] Trustee Elliott: a follow-up conversation with moti and basically ask permission like are we the overriding

[2:43:59] Trustee Elliott: jurisdiction like if we make a cycle plan they have to enact it or is this then a conversation

[2:44:05] Trustee Elliott: and they may or may not do it yeah

[2:44:09] Voice 2: through the chair uh no it's just simply um that it's the

[2:44:12] Voice 2: basis of discussion so you know where you want the bikes to go and then you're talking about it

[2:44:17] Voice 2: with Mody. Mody has absolute jurisdiction in the right of way.

[2:44:23] Voice 19: Yeah, and I would say that in my

[2:44:25] Voice 19: experience,

[2:44:26] Trustee Luckham: Mody doesn't have a lot of interest in developing those, which is where the relationship

[2:44:30] Trustee Luckham: with the regional district comes into play, and even economic development, if I'm not mistaken,

[2:44:37] Trustee Luckham: to actually create funding and opportunities with the permission of Mody to undertake that kind of

[2:44:43] Trustee Luckham: work if that seems to me how that's unfolded in the past but again i would be happy to be corrected

[2:44:51] Trustee Luckham: rpm no director cermak hey

[2:44:56] Voice 2: no i believe you're correct because it's extremely expensive to build

[2:45:01] Voice 2: anything uh road related so those discussions of course as you can imagine for the provinces

[2:45:07] Voice 2: province-wide so uh most of these costs come down to some sort of shared cost agreement which of

[2:45:13] Voice 2: of course, would be regional districts, probably a third party and some other like, you know,

[2:45:19] Voice 2: provincial federal source of money. So it's, it takes a lot of time and effort to create these

[2:45:24] Voice 2: things and to allocate those funds, but certainly a worthy discussion. And every summer, it becomes

[2:45:30] Voice 2: like kayaks on the water. It's quite a thing.

[2:45:34] Voice 19: Yeah. So what are

[2:45:38] Trustee Luckham: we going to do with this

[2:45:38] Trustee Luckham: It's a request from Sertuna Island.

[2:45:43] Voice 5: That's the bottom line.

[2:45:46] Voice 5: Director Cermak.

[2:45:50] Voice 2: Oh, I'm sorry.

[2:45:51] Voice 2: I hadn't actually turned my mind to what you're going to do about it.

[2:45:54] Voice 2: Would you

[2:45:54] Voice 10: like to?

[2:45:56] Voice 2: I can hear the left.

[2:45:58] Voice 10: Mr. Chair,

[2:45:59] Voice 1: I don't know if it's

[2:45:59] Voice 10: for Stefan to come up with that.

[2:46:04] Trustee Maude: I think, basically speaking, it's already on our executive future projects list.

[2:46:10] Trustee Maude: And I guess what Saturn is probably requesting is that they get advanced from futures to

[2:46:20] Trustee Maude: be on our projects.

[2:46:21] Trustee Maude: This is probably what their request is.

[2:46:23] Trustee Maude: So I think if there's an appetite to do that, that's one thing, but I think that maybe there's

[2:46:30] Trustee Maude: not.

[2:46:32] Trustee Luckham: So can we just simply add this to the list of objectives associated with meeting with

[2:46:38] Trustee Luckham: MODY to update the memorandum of understanding?

[2:46:41] Voice 5: It seems to me that the task to engage,

[2:46:52] Trustee Luckham: it says on the report, the task to engage with the Minister of Transportation on an updated memorandum of understanding is on the Executive Committee future project list.

[2:46:59] Trustee Luckham: So that is on the project list.

[2:47:02] Trustee Maude: So as I say, I think what CETERA is looking for is to get it off the futures projects list and get it on the active list.

[2:47:09] Trustee Luckham: Oh, OK. Sorry.

[2:47:11] Trustee Luckham: I think that's the initiative they're trying to encourage us to do.

[2:47:16] but i think that our i i

[2:47:20] Trustee Maude: think the way everybody's looking at me is that our our tasks are full

[2:47:25] Trustee Maude: so well

[2:47:27] Trustee Luckham: okay well our our work program is coming up at item 12 so we can um look at that and let's

[2:47:35] Trustee Luckham: ensure that this request is doesn't get lost but it would become part of that and we'll decide

[2:47:40] Trustee Luckham: accordingly excellent

[2:47:42] Voice 5: is

[2:47:43] Trustee Luckham: that satisfactory to everybody all right then so i'm going to move on

[2:47:48] Trustee Luckham: here then to correspondence we have a trust advocacy letter here from uh mr palmer on denman

[2:47:57] Trustee Luckham: island if i'm not mistaken um and that letter sort of stands um on its own merits and um

[2:48:10] Trustee Luckham: I would ask executive committee,

[2:48:13] Trustee Luckham: what would you like to do

[2:48:14] Trustee Luckham: with this particular piece of correspondence?

[2:48:17] Trustee Luckham: Trustee Peterson.

[2:48:20] Voice 9: So with regard to the subject matter,

[2:48:23] Voice 9: this is certainly something I've heard plenty on,

[2:48:30] Voice 9: getting in BC housings,

[2:48:36] Voice 9: work to provide more housing in the province.

[2:48:41] Voice 9: There is concern on the islands that we may be overlooked in terms of the scale of what the projects that BC Housing may be attempting to achieve.

[2:49:01] Voice 9: If we're looking at actual numbers of cranking out housing units, what's happening or what needs to happen on the island is small in comparison and scale, but it makes it no less important for the communities on the islands.

[2:49:19] Voice 9: whether uh whether it's worth a concerted uh effort or a more uh modest approach to to bc

[2:49:36] Voice 9: housing to basically say please don't forget about us um despite the the issues of scale

[2:49:43] Voice 9: uh so i i don't know for sure that i have a a direction that we need to take but i i i understand

[2:49:54] Voice 9: understand where this comes from and I'd like to hear the opinions of of the rest of you for sure

[2:50:00] Voice 9: okay

[2:50:02] Voice 19: anybody else have any thoughts on this about some direction trustee mod um

[2:50:10] Trustee Maude: Planet Chadwick is

[2:50:12] Trustee Maude: sort of is spearheading a lot of this initiative um and then you know I would I would probably

[2:50:20] defer a comment to her or perhaps uh director cermak um

[2:50:25] Trustee Maude: from my my understanding is that we

[2:50:28] Trustee Maude: don't qualify to apply for any of the dc housing funding and um they don't seem to be very flexible

[2:50:37] Trustee Maude: with with their standards that um the writer speaks about so i'm not sure what sort of is

[2:50:43] Trustee Maude: actionable from

[2:50:44] Voice 5: our end uh director cermak i'm

[2:50:55] Voice 2: sorry i'm trying to pull out the question out

[2:50:57] Voice 2: of that the question we don't get funding from bc housing but certainly there's a lot of application

[2:51:03] Voice 2: for alternative housing or for alternative funding from different sources so i agree that there's not

[2:51:10] Voice 2: much we can do in relation to this particular um communications but perhaps you know if if

[2:51:17] Voice 2: you know the chair would like to respond and explain some of the other funding opportunities

[2:51:22] Voice 2: that are currently happening.

[2:51:24] Voice 2: What I see here is just a desire

[2:51:26] Voice 2: to hold the feet to the fire,

[2:51:27] Voice 2: but I'll leave that up to you to interpret.

[2:51:31] Voice 11: Mr. Chair?

[2:51:33] Trustee Luckham: Yes, go ahead.

[2:51:34] Voice 11: I'd accept the letter with thanks

[2:51:37] Voice 11: and absolutely continue to work to that objective.

[2:51:43] Voice 19: I agree.

[2:51:48] Trustee Luckham: Okay, so let's have a good look here.

[2:51:52] Trustee Luckham: It's actually, I'm the one that's addressed on this letter

[2:51:54] Trustee Luckham: and i think i forwarded this to here um so i can respond to the writer by email um to thank him for

[2:52:03] Trustee Luckham: the letter and that we discussed it at the executive committee and that we will continue

[2:52:07] Trustee Luckham: to pursue uh housing initiatives as best we can within the honest trust does that sound like a

[2:52:16] Trustee Luckham: reasonable response and

[2:52:18] Trustee Maude: certainly if he is from denman you can highlight the work that's being

[2:52:21] Trustee Maude: done there currently sure

[2:52:23] Trustee Luckham: i i can maybe i'll collaborate with uh tim on that uh wording okay

[2:52:32] Trustee Luckham: so then let's just receive this information and the chair will respond by email on that item so

[2:52:39] Trustee Luckham: let's um move along then so this brings us to the work program and and this may be a much bigger

[2:52:44] Trustee Luckham: discussion um because i think if i'm not mistaken we kind of deferred a couple of items which would

[2:52:52] Trustee Luckham: would be visioning.

[2:52:56] Trustee Luckham: Help me out, CAO, what was the other earlier item there?

[2:53:03] Voice 11: Yeah, so you have a discussion around visioning,

[2:53:07] Voice 11: which I think fits under item number four.

[2:53:10] Voice 19: Yeah.

[2:53:11] Voice 11: It's the work underneath it that's the tricky part.

[2:53:15] Voice 11: And that is we're liaising with the governance committee,

[2:53:18] Voice 11: waiting for their feedback around framing what...

[2:53:23] Voice 11: because a visioning conversation can be anything um how do we put trust council in a good position

[2:53:30] Voice 11: to have that conversation so that's some of the work over the next couple of weeks

[2:53:34] Voice 11: now i'm suggesting we go to the governance committee take those recommendations bring

[2:53:39] Voice 11: it back to your meeting which i think we're going to discuss whether it should be on the

[2:53:44] Voice 11: 23rd of august or not um and so that would be that one item uh and there's also the funding

[2:53:53] Voice 11: strategy it's also um it's item three and i think that uh what you are requesting of me is

[2:54:02] Voice 11: some initial writings um running through the various options opportunities challenges and

[2:54:14] Voice 11: approaches with addressing that yeah

[2:54:19] Voice 19: and i think that collectively

[2:54:21] Trustee Luckham: anyway um you and i and uh

[2:54:25] Trustee Luckham: executive committee may certainly be aware of where the challenges are. Certainly, I guess,

[2:54:32] Trustee Luckham: what we want to identify is what options may exist that we could bring to the attention

[2:54:37] Trustee Luckham: of the minister with respect to fulfilling what is definitely a shortfall in the

[2:54:46] Trustee Luckham: the provincial funding of the aspects of the island's trust work um you know it's interesting

[2:54:56] Trustee Luckham: i in the conversation with staff the other day on the communications um and perhaps i'm mistaken i

[2:55:03] Trustee Luckham: don't think so in that the the grant that we get 180 000 if i'm not mistaken cao barely covers

[2:55:12] Trustee Luckham: or maybe doesn't even cover the processing fees associated with collecting the property tax?

[2:55:20] Trustee Luckham: And that's something that is just obvious, that is out

[2:55:26] Voice 19: of skew with the Alms Trust.

[2:55:33] Voice 11: If you forgive me, I think that is actually the question at hand.

[2:55:36] Voice 11: I don't know whether that is obvious and agreed upon by all parties.

[2:55:43] Voice 11: right the the premise that you laid out that this is obviously unfair

[2:55:48] Voice 11: um yeah discussion has to be had at executive committee and an argument based uh an argument

[2:55:55] Voice 11: developed that it that fills out what you just said it's it's not obvious to everyone

[2:56:02] Voice 11: um and needs to be made obvious to the province uh in particular they just apply a

[2:56:08] Voice 11: a population-based formula

[2:56:12] Voice 11: that's similar to other planning jurisdictions

[2:56:14] Voice 11: with 26,000 people.

[2:56:18] Voice 11: So that's, I think, the work that needs to be done

[2:56:22] in building that case.

[2:56:24] I think when the minister said,

[2:56:26] hey, this isn't really working,

[2:56:28] Voice 11: I don't think that's going to be a saleable...

[2:56:34] Voice 19: No, we need to develop a

[2:56:35] Trustee Luckham: strong case for why that is.

[2:56:39] Trustee Luckham: And so that's only one aspect of it, because indeed, just simply delivering on the mandate on behalf of the rest of the province is the other obvious one.

[2:56:51] Trustee Luckham: But we need to develop a story around that with an argument and a business case, and even to some extent, a recommendation of what that financial benefit might be, magnitude-wise, so that it can be clear what it is that the needs of the Allen Trust are ultimately on the delivery of the mandate.

[2:57:14] Trustee Luckham: Yeah,

[2:57:15] Voice 11: indeed. Mary Boland did some background work, which is just part of Trust Council that I'll refer to this conversation.

[2:57:23] Voice 11: so okay so

[2:57:26] Trustee Luckham: can we provide you is it is that what you were looking for here is to provide

[2:57:32] Trustee Luckham: a direction to you to compile uh the history of the financial needs and funding formula

[2:57:42] Trustee Luckham: of the islands trust in order to support a discussion at a future meeting i

[2:57:47] Voice 11: think a context

[2:57:48] Voice 11: I think a context briefing would be a good start.

[2:57:52] Trustee Luckham: Okay.

[2:57:54] Voice 11: If you're talking about anything else,

[2:57:56] Voice 11: I can bring to the table.

[2:57:59] Trustee Luckham: Yes, yeah.

[2:58:02] Trustee Luckham: Well, that'd be a great start.

[2:58:04] Trustee Luckham: Vice-Chairs, do you have any additional thoughts?

[2:58:12] Trustee Luckham: Trustee Peterson?

[2:58:16] Voice 9: Based on our discussion earlier in the agenda,

[2:58:20] Voice 9: I did put together a motion,

[2:58:24] Voice 9: motion which is a little it's how that I'm looking at it sounds a little bit different than what we

[2:58:29] Voice 9: just discussed um but it's essentially asking for some staff reporting on preparing a strategic

[2:58:39] Voice 9: approach um so I'm happy to put that forward and and if it's if it's not the right motion that's

[2:58:45] Voice 9: okay and we can okay so let's get that

[2:58:48] Trustee Luckham: on the floor and see if we got a seconder or staff have

[2:58:52] Trustee Luckham: have some remarks about it maybe prior to being seconded with it but go ahead okay

[2:58:57] Voice 9: so the motion

[2:58:58] Voice 9: that i prepared earlier uh i moved that ec request staff to report on preparing a strategic approach

[2:59:04] Voice 9: to request additional funding from the province nice

[2:59:09] Trustee Luckham: looks like you even got that to lori in

[2:59:11] Trustee Luckham: advance that's great uh ceo does that cover it sure excellent okay so is there a seconder

[2:59:21] Trustee Luckham: okay how about discussion on the motion now seconded by trustee elliott then i'll call a vote

[2:59:29] Trustee Luckham: then and we'll see what comes to the conversation in the future so all those in favor and that

[2:59:36] Trustee Luckham: carries unanimously um now with respect to the work that's on our agenda the visioning session

[2:59:44] Trustee Luckham: i think is the other one that stands out you know we've had you know i just want to toss out

[2:59:53] Trustee Luckham: reflecting on a thought because these things are always on the top of my mind.

[3:00:00] Trustee Luckham: all the time. When I wake up in the morning and I think about Coast Salish Territories,

[3:00:04] Trustee Luckham: I think about the Alam's Trust and its mandate to preserve and protect. And I note that it's

[3:00:10] Trustee Luckham: interesting that council wants to have a visioning session or needs to have a visioning session in

[3:00:16] Trustee Luckham: order to understand what its mandate is. But you know what I read when I read these agenda packages

[3:00:21] Trustee Luckham: and I read letters from the citizens, they all have a point of view and a perspective on what

[3:00:28] Trustee Luckham: what the Alan's Trust mandate is, and they often quote policy, and they often quote the policy

[3:00:32] Trustee Luckham: statement. And indeed, there's been conversation, and forgive me, that the policy statement is a

[3:00:39] Trustee Luckham: vision statement in itself, or should be, or somehow embraces that notion. And so the question,

[3:00:48] Trustee Luckham: and we've not been successful in the past vision statement discussions to get to a place where we

[3:00:53] Trustee Luckham: could say in a paragraph or a few words what the vision of the Allen's Trust is. And of course,

[3:00:59] Trustee Luckham: now we've got a different council and different trustees. And are we looking for a vision of the

[3:01:04] Trustee Luckham: trustees or are we looking for a vision of what people think about the Allen's Trust is what

[3:01:08] Trustee Luckham: ends up being on my mind in this conversation. Certainly an external stakeholder would bring

[3:01:15] Trustee Luckham: a fresh perspective, an objective perspective. And I guess I tend to want to be in favor of

[3:01:20] Trustee Luckham: doing that so those are my thoughts and um i'll just see toss it out and see how do we want to

[3:01:27] Trustee Luckham: handle this necessity for a vision thing although cao you just said actually and in fact i got

[3:01:34] Trustee Luckham: carried away there um that what we should be doing is waiting to see what the governance report

[3:01:39] Trustee Luckham: brings us we'll see that at a future meeting and we can advance this topic then is that correct

[3:01:45] Trustee Luckham: I

[3:01:46] Voice 11: think that's a good strategy.

[3:01:48] Trustee Luckham: Okay.

[3:01:49] Trustee Luckham: So then we don't need to do anything particularly at this time.

[3:01:52] Trustee Luckham: So, Trustee Elliott.

[3:01:55] Trustee Elliott: One thought that I had is to look at options for potential facilitators, if that's the direction we want to go.

[3:02:03] Trustee Elliott: Could we save a bit of time by coming up with a short list of who might facilitate that conversation, if that's the direction we want to go?

[3:02:15] Trustee Elliott: just because it might take a long time to to get someone so

[3:02:20] Trustee Luckham: yeah do you have any thoughts there

[3:02:22] Trustee Luckham: well

[3:02:22] Voice 11: generally yeah that's a staff function um we hear what you want and then we'll we go to

[3:02:27] Voice 11: the marketplace and um and develop that and procure those services um but feel free to

[3:02:34] Voice 11: contact me if you think that there's a something compelling to to take a look at and um i'll build

[3:02:40] Voice 11: led into the process okay

[3:02:44] Trustee Luckham: so i guess something compelling that i might add is how do we engage

[3:02:54] Trustee Luckham: first nations in this visioning of this place that has been their home for since the time and

[3:03:03] Trustee Luckham: memorial any thoughts on that i

[3:03:09] Voice 11: think part of the conversation you're going to have to have

[3:03:12] Voice 11: is what you mean by visioning and you might not want to have it right now but i can tell you what

[3:03:17] Voice 11: but I think it is just for if you

[3:03:21] Trustee Luckham: want to be so bold.

[3:03:25] Voice 11: The question that you've just raised is a significant question,

[3:03:29] Voice 11: which we're under where that's underway.

[3:03:35] Voice 11: Financially, culturally, organizationally, and exactly that question.

[3:03:39] Voice 11: What this trust council has to come up with is what things do they have in

[3:03:42] Voice 11: common enough to move forward over the next two and a half,

[3:03:47] Voice 11: three years?

[3:03:50] Voice 11: um what can they agree on that reflects the policy statement as it is in question right

[3:03:56] Voice 11: now we're about to develop work and go back in front of community and back in front of trust

[3:04:00] Voice 11: council um so what vision supports enough common thinking and ultimately the goals and the work

[3:04:09] Voice 11: and the money we're going to direct towards doing those goals i don't think the question in front

[3:04:14] Voice 11: of trust council right the second is what is the meaning of the islands trust i think that that's

[3:04:22] Voice 11: That conversation can happen led by the Governance Committee around Part 3 of the Act.

[3:04:29] Voice 11: But the visioning process I'm going to recommend to you is a little more pragmatic,

[3:04:35] Voice 11: and it's associated with what does this Trust Council want to do for the next period of time.

[3:04:42] Voice 11: That's the task at hand.

[3:04:44] Voice 11: Any other tasks you want to take on, boy, I'll support you and try and figure out how to do it,

[3:04:49] Voice 11: but I think that that is the conversation.

[3:04:51] Voice 11: What is the commonality of our understanding of Section 3 of the Allens Trust Act, and how does that get related to some coherent vision that we can then begin developing work and delivering tax dollars towards that work?

[3:05:11] Voice 11: Thanks for the two minutes.

[3:05:13] Voice 19: Well, thank you for the wisdom. Much appreciated.

[3:05:19] Trustee Luckham: Okay, I think we've maybe talked that through at this point.

[3:05:24] Trustee Luckham: we're gonna see what the governance report brings us um and i i think you maybe got an answer there

[3:05:33] Trustee Luckham: trustee elliott with respect to seeking out that source for if that's the decision we don't want

[3:05:39] Trustee Luckham: to invest too much in it in case that's not what they want to do but what other items are there

[3:05:45] Trustee Luckham: presently on our work program ceo that you want to have a discussion with um here at the executive

[3:05:51] Trustee Luckham: your committee today

[3:05:52] Voice 11: nothing other than if you have any questions do you want to add um the

[3:06:01] Voice 11: you've got the modis on the future i'm assuming that there's nothing in the um mou that's gonna

[3:06:10] Voice 11: maybe i shouldn't assume but i don't want to get into a conversation that's not worth having but

[3:06:14] Voice 11: you've got your top five current items do you want to move the modi request up and bump something

[3:06:21] Voice 11: something else out or you just you can simply address that by passing or moving on and leaving

[3:06:29] Voice 11: your um your work project lists as they as they are today well

[3:06:35] Trustee Luckham: quite honestly I think there's more

[3:06:37] Trustee Luckham: than enough work to keep us busy for a long time on the executive on the current list but um I'll

[3:06:43] Trustee Luckham: seek advice from the vice chairs and trustee Maude I'll go to you and then trustee Peterson

[3:06:48] Trustee Luckham: Thank

[3:06:49] Trustee Maude: you. I certainly I don't see anything as palpable on the list. They're all very,

[3:06:56] Trustee Maude: very important topics. I did forward a quote, thanks to Trustee Patrick, that there is supposed

[3:07:05] Trustee Maude: to be an internet interagency task force for highways issues. And you know, if we can't

[3:07:13] Trustee Maude: advance this to our priorities list um maybe we could request staff initiate that task force

[3:07:21] Trustee Maude: because that because that may address many of the short-term issues um um it's surprising

[3:07:29] Trustee Maude: there seems to be a mechanism set forward that we have not exploited and that might be the road

[3:07:35] Trustee Maude: forward in the short term um while we wait for this to get advanced to the priority so is there

[3:07:43] Trustee Luckham: somebody on the staff side that can address that particularly that said if it's not on our work

[3:07:49] Trustee Luckham: program list as a priority how do we facilitate that it's not like staff work on things on their

[3:07:57] Trustee Luckham: own so how does that how would that work does somebody on staff have any advice on that no

[3:08:05] Voice 5: i don't honestly answered i

[3:08:09] Voice 14: would just note that um staff do meet annually with police staff

[3:08:14] Voice 14: so that it's not called a task force but there is an ongoing conversation and relationship that

[3:08:19] Voice 14: does occur yeah

[3:08:21] Voice 11: we are potentially meeting with the minister and that

[3:08:28] Trustee Luckham: would be like a reminder

[3:08:30] Trustee Luckham: of that necessity and responsibility that we share so

[3:08:41] Voice 19: what do you want to do today with this list

[3:08:45] Voice 19: trustee peterson sorry over to you uh

[3:08:51] Voice 9: no problem mr chair um just briefly on uh

[3:08:55] Voice 9: to Vice Chair Maude's point

[3:08:58] Voice 9: about the interagency task force.

[3:09:02] Voice 9: I think this is an example of one of the things

[3:09:06] Voice 9: where we have an agreement,

[3:09:08] Voice 9: we have a methodology that's in place in the agreement,

[3:09:13] Voice 9: and it just hasn't been exercised in a long time.

[3:09:16] Voice 9: I noticed that in some of the other protocol

[3:09:19] Voice 9: type agreements, for example,

[3:09:23] Voice 9: some of the islands and some of the regional districts,

[3:09:27] Voice 9: you know again have have these mechanisms or that just aren't haven't been exercised recently so i

[3:09:35] Voice 9: how we go about looking at those and and sort of revitalizing that is i think a bigger discussion

[3:09:42] Voice 9: that we want to get in today uh the reason i initially raised my hand though is uh about uh

[3:09:50] Voice 9: the trust policy statement now i'm i'm fully aware that we've had staffing issues

[3:09:56] Voice 9: and that the draft hasn't come to the point

[3:10:07] Voice 9: that we had earlier, you know, in the beginning of January,

[3:10:12] Voice 9: we thought we might be a little bit further along.

[3:10:15] Voice 9: I'm just wondering if we could just have a quick update

[3:10:18] Voice 9: what that timeline's looking like

[3:10:20] Voice 9: in terms of staff actually being available

[3:10:24] Voice 9: to put some energy into that again.

[3:10:29] Voice 14: I'm happy to speak to that.

[3:10:30] Voice 14: It's unfortunate.

[3:10:32] Voice 14: Mary, who just started with us today, has been sitting next to me for the last hour,

[3:10:36] Voice 14: but she had to leave for another commitment over her lunch hour, so she just left.

[3:10:39] Voice 14: But so happy Mary has started with us today.

[3:10:42] Voice 14: I do have a slide where I could show you the proposed timeline, if that would be of interest.

[3:10:48] Voice 14: If you want to give me a minute, I could share it with Lori.

[3:10:50] Voice 14: But essentially, the plan now is to finish the drafting and what we're calling a concordance table.

[3:10:55] Voice 14: We then have finished that up, provide it to nations,

[3:10:59] Voice 14: give them at least a 60 day period, likely more.

[3:11:02] Voice 14: We won't include August because many offices are closed.

[3:11:05] Voice 14: To provide comment, we'll have to summarize those comments.

[3:11:08] Voice 14: And we're bringing in a communications firm

[3:11:11] Voice 14: to help us with communications material

[3:11:13] Voice 14: starting in September.

[3:11:15] Voice 14: And then the intention is to have all of that ready,

[3:11:17] Voice 14: a draft, all the First Nation commentary and suggestions,

[3:11:20] Voice 14: other recommendations that have evolved over the last while

[3:11:23] Voice 14: and communication and materials and key messaging for trustees all ready for January so that the

[3:11:30] Voice 14: draft would then be made public in a trust programs committee meeting and we're going to make it very

[3:11:35] Voice 14: clear because what happened last time is the minute it was public we were in an engage phase

[3:11:40] Voice 14: it would seem that this is the informed stage for the public that this is going it's simply a draft

[3:11:45] Voice 14: it'll travel through committees it'll travel through council what will eventually make it

[3:11:51] Voice 14: to the public will be something endorsed by council as something that council agrees on so

[3:11:56] Voice 14: we're going to be very clear in our messaging this time about how that will happen and then

[3:12:00] Voice 14: we'll move into an engagement phase where we'll see feedback from the public and that's the

[3:12:04] Voice 14: conversation we want to have for with you down the road here is how you want to pitch that

[3:12:08] Voice 14: but that's the original timeline if you want specifics i do have a slide i had ready for

[3:12:13] Voice 14: council that we could bring on screen now if you want to look at it well

[3:12:17] Trustee Luckham: let's have a look at it

[3:12:18] Trustee Luckham: seeing as the few questions been asked you've offered let's have a look at that it'll just

[3:12:24] Voice 14: take a minute to bring it up again that's all right

[3:12:26] Voice 9: yeah if i might chair i'd just like to uh

[3:12:30] Voice 9: to thank the director for the update um that's it's good to good to know um sort of what the

[3:12:38] Voice 9: expected timeline is and uh uh appreciate that uh staffing has been been an issue and uh very

[3:12:46] Voice 9: very excited for us to get the opportunity

[3:12:51] Voice 9: to get to work on this again, it's been a long road

[3:12:56] Voice 9: and certainly ideally we'd be completing this work

[3:13:03] Voice 9: within this term, hopefully within another year or so.

[3:13:07] Voice 9: So just wanted to express some appreciation

[3:13:09] Voice 9: to Director Frater for this.

[3:13:14] Voice 9: well

[3:13:16] Voice 5: said direct uh vice

[3:13:19] Trustee Luckham: chair peterson so uh back to you director freighter that's the single page

[3:13:24] Trustee Luckham: there that you have yes

[3:13:26] Voice 14: so this is an updated timeline just to give you a sense of where we're

[3:13:29] Voice 14: at so essentially between i'll just walk you through it between now and december we're going

[3:13:34] Voice 14: to be drafting it engaging with first nation this is all i'll just premise my comments by saying

[3:13:38] Voice 14: this is all guided by the project charter that council adopted in march but of course with

[3:13:44] Voice 14: adjusted timelines to meet our reality um so now we would until december be drafting the document

[3:13:51] Voice 14: engaging with first nations summarizing their feedback for you providing providing that summary

[3:13:56] Voice 14: back to them through the first um round of this we did learn some lessons from nations about how

[3:14:03] Voice 14: they'd like to do this and so we'll be implementing that so we'll summarize their comments check back

[3:14:08] Voice 14: with them to make sure we've summarized correctly and then we'll prepare communication materials in

[3:14:13] Voice 14: In January, Trust Programs Committee and Executive Committee were proposing special meetings.

[3:14:19] Voice 14: Oh, I'm not sure what's happened there.

[3:14:23] Voice 14: We're just going to check on our technology here.

[3:14:27] Voice 14: There we are.

[3:14:30] Voice 14: They would receive the policy statement.

[3:14:32] Voice 14: And again, it will be up to the various committees to determine if you'd like special meetings or not.

[3:14:37] Voice 14: And then they would be preparing early recommendations to Trust Council for further revisions.

[3:14:41] Voice 14: um you know potentially in a

[3:14:45] Voice 14: special meeting council could receive it in february

[3:14:47] Voice 14: um with any committee recommendations discuss the

[3:14:51] Voice 1: draft and pass

[3:14:52] Voice 14: resolutions for next steps

[3:14:53] Voice 14: um this could go back to executive committee and tpc for more detailed review and further

[3:14:59] Voice 14: recommendations or if you're comfortable with it it could move forward um then from there on

[3:15:05] Voice 14: this is just pure conjecture conceivably in april tpc and executive could give further

[3:15:10] Voice 14: recommendations based on the feedback from trust council trust council could potentially look at

[3:15:15] Voice 14: it in may and pass resolutions to staff to make any further changes then we could bring it back

[3:15:21] Voice 14: late summer fall potentially in another special meeting to look at the draft incorporate the

[3:15:27] Voice 14: resolutions passed by council and then potentially provide it out to local trust committees and bowen

[3:15:32] Voice 14: for consideration by community that would then happen through fall and winter of 24-25

[3:15:40] Voice 14: and then in summer 2025 that would all come back to council for first reading

[3:15:45] Voice 14: and then that would kick off the formal engagement referral period and then you would review all of

[3:15:52] Voice 14: that feedback and consider further changes and then again

[3:15:55] Voice 14: pure conjecture from there

[3:15:56] Voice 14: if that all happened it could potentially be adopted still in this term but that is only

[3:16:04] Voice 14: possible if there are some consideration of special meetings again there's no this is at

[3:16:11] Voice 14: council council's in the driving seat here as to what timeline and steps it wants for this process

[3:16:16] Voice 14: but staff are still operating within the project charter that was just approved in march which sets

[3:16:21] Voice 14: out this order of events happy

[3:16:26] Voice 5: to take questions on that uh questions no okay i'll

[3:16:38] Voice 14: just note the

[3:16:38] Voice 14: preliminary council schedule you looked at earlier the three-day schedule for september had a session

[3:16:43] Voice 14: on the policy statement i would not be anticipating that at this stage that would be postponed till

[3:16:47] Voice 14: after the you know into the new year yeah

[3:16:52] Trustee Luckham: and so not in december but in the march or sometime in

[3:16:57] Trustee Luckham: the new year okay okay very good uh trustee elliott

[3:17:05] Voice 16: um it just occurs to me and i'm so

[3:17:09] Voice 16: sorry for the background noise how does the policy statement relate to the visioning process um that

[3:17:16] Voice 16: trustees are supposed to be having is

[3:17:18] Trustee Elliott: there a relationship could there be a relationship is

[3:17:22] Trustee Elliott: this the place for it is that conversation on vision and then develop a policy statement

[3:17:30] Trustee Elliott: amendment following that conversation happy

[3:17:34] Voice 14: to speak to that yes absolutely there's a relationship

[3:17:38] Voice 14: and i will just speak candidly that in fact i see there's potentially merit and council talking

[3:17:42] Voice 14: talking about visioning and coming to some agreement before we land the document in black

[3:17:48] Voice 14: and white, which is the staff version of that. I will note in the document, there is a proposed

[3:17:53] Voice 14: definition of unique amenities that's been revised. But it would be great to have council

[3:17:59] Voice 14: have that conversation before there's a draft here, such that it can then inform the drafting.

[3:18:06] Voice 14: But yes, great, strong relationship. And it would be great to have council have the big picture

[3:18:11] Voice 14: your conversation to inform how you all receive this draft right and have some collective

[3:18:17] Voice 14: understanding of how you want to move forward in terms of your values and principles and your

[3:18:21] Voice 14: understanding of the object.

[3:18:24] Trustee Elliott: If I may with a follow-up question perhaps the vision the

[3:18:28] Trustee Elliott: visioning process I mean CAO you posited it as a vision for how what does this council of trustees

[3:18:37] Trustee Elliott: trustees want to accomplish in this term but could it also be focused through a lens of

[3:18:43] Trustee Elliott: instead either or I don't know how does our vision for the islands and how will that be

[3:18:51] Trustee Elliott: translated into the policy statement amendment our vision for the islands trust area so

[3:18:59] Voice 14: right

[3:19:00] Voice 14: now staff are operating with the 32 resolutions that we've already been given to I'm used to

[3:19:07] Voice 14: undertake the redrafting i would expect that when council received that draft either we could

[3:19:12] Voice 14: provide it with updated direction or when you're provided with the draft council could provide

[3:19:17] Voice 14: direction to staff to weave it in right that this would be the vision of council and would ask for

[3:19:23] Voice 14: staff advice about how the policy statement could then be amended to reflect that direction and that

[3:19:29] Voice 14: vision whether it just be inclusion of the statement itself or whether it be in the specific

[3:19:34] Voice 14: policies that you know you want to have implemented in support of achieving that vision okay

[3:19:45] Voice 19: so that's

[3:19:47] Voice 19: a little snapshot of this and we'll obviously see more of this as it develops i'm happy to

[3:19:57] Voice 14: take any questions one-on-one or have a conversation as needed okay

[3:20:01] Voice 19: so

[3:20:03] Trustee Luckham: does that

[3:20:06] Trustee Luckham: conclude our discussion about reviewing amendment at the current work program

[3:20:09] Trustee Luckham: and then therefore um our next meeting is august the 2nd electronically um at 9 a.m actually i

[3:20:21] Trustee Luckham: promised everybody here that we would have a brief discussion i haven't solicited any advice

[3:20:27] Trustee Luckham: from staff at the moment but just noticing that it is perhaps i don't want to identify anybody

[3:20:34] Trustee Luckham: anybody individually but just identifying that perhaps our start time would be better facilitated

[3:20:40] Trustee Luckham: at 9 15 in order in order to respect everybody's time um with assembling uh in a in a good fashion

[3:20:49] Trustee Luckham: and uh I presume that what I'd like to see is a motion to that effect if that seems like an

[3:20:57] Trustee Luckham: effective use of our time and I'll just ask staff said is there any staff advice on that any any

[3:21:03] Trustee Luckham: Any contrary opinion to delaying the meeting 9-15?

[3:21:08] Trustee Luckham: Okay.

[3:21:10] Trustee Luckham: So is vice-chairs any thoughts on that?

[3:21:15] Trustee Elliott: Could we just make it 9-30?

[3:21:17] Trustee Elliott: 9-15 is kind of an odd start time.

[3:21:19] Trustee Luckham: 9-30, sure, whatever, yeah.

[3:21:22] Trustee Luckham: That's just a day.

[3:21:23] Trustee Luckham: Well, yeah, it's six and one half a dozen the other.

[3:21:27] Trustee Luckham: Somebody make a motion and we'll vote on it.

[3:21:32] Trustee Luckham: Trustee Maude.

[3:21:33] Trustee Maude: i move that we uh adjust the start time for the um ec meetings to 9 15 a.m on meeting days

[3:21:47] Trustee Luckham: there we go um and that's seconded by trustee peterson um any discussion doesn't look like

[3:21:53] Trustee Luckham: 9 30 works so i'm happy with that it's just the time

[3:21:58] Trustee Maude: my only comment 9 30 if the book ends the

[3:22:00] Trustee Maude: other end if the meeting runs exactly

[3:22:02] Trustee Luckham: that's what i was thinking about okay so then uh

[3:22:07] Trustee Luckham: moved in second any further discussion trustee elliott no all those in favor

[3:22:12] Trustee Luckham: okay awesome so that's done lori you'll make that so and so then uh we've got a closed meeting so

[3:22:18] Trustee Luckham: i'd look for a motion to go closed meeting and if it's all right with everybody we'll just push

[3:22:22] Trustee Luckham: through this this should be quick and we'll be done

[3:22:24] Trustee Luckham: one

[3:22:26] Trustee Maude: additional thing if we could briefly

[3:22:30] Trustee Maude: for discussion um i have a conflict for the august 23rd meeting and was looking for guidance if

[3:22:37] Trustee Maude: there's possibility to moving that um ec full meeting to august 16th and having just our brief

[3:22:45] Trustee Maude: on on the on the 23rd um

[3:22:50] Trustee Luckham: i'd have to ask staff about the whole meeting preparation for council

[3:22:56] Trustee Luckham: Council in September and how that would roll back.

[3:23:01] Trustee Luckham: I can see that being difficult.

[3:23:03] Trustee Luckham: We

[3:23:03] Voice 11: have to think right now.

[3:23:04] Voice 11: Okay.

[3:23:06] Voice 11: So I am not here on the 23rd nor on the 16th.

[3:23:11] Voice 11: And as we get closer to trust council,

[3:23:14] Voice 11: I'm admittedly it's debatable, somewhat helpful

[3:23:18] Voice 11: at as we sort of conclude the last part.

[3:23:22] Voice 11: So if you were going to move it,

[3:23:24] Voice 11: but I would think you'd move it to the 30th.

[3:23:28] Voice 11: I think there's a conflict.

[3:23:31] Trustee Luckham: Yeah, you know, I would be inclined to go later than sooner

[3:23:35] Trustee Luckham: because that constricts staff ability to develop the work necessary

[3:23:40] Trustee Luckham: for us to have a meaningful meeting.

[3:23:42] Trustee Luckham: But it sounds to me like the 30th is also a problem.

[3:23:45] Trustee Elliott: Yeah.

[3:23:46] Trustee Elliott: What about the 29th?

[3:23:48] Trustee Elliott: Is there anything scheduled?

[3:23:49] Trustee Elliott: 30th is FBC.

[3:23:50] Trustee Elliott: Do we have to

[3:23:50] Trustee Luckham: have it on a Wednesday?

[3:23:51] Voice 5: Yeah.

[3:23:53] Trustee Elliott: No, but do we have to have it on a Wednesday?

[3:23:55] Trustee Elliott: date could we not schedule it on a date it's available open

[3:24:02] Voice 19: to

[3:24:05] Trustee Luckham: suggestions for this juncture

[3:24:07] Trustee Luckham: maybe

[3:24:09] Trustee Maude: just conclude it at our next meeting we'll just we'll get take step

[3:24:12] Trustee Maude: so

[3:24:13] Trustee Luckham: let's provide uh staff the direction to uh and probably that's a google poll

[3:24:20] Trustee Luckham: little lorry or something uh for an alternate date for the august 23rd executive committee

[3:24:29] Trustee Luckham: meeting and it doesn't have to be on a wednesday thank

[3:24:32] Trustee Maude: you um

[3:24:34] Trustee Luckham: do you so i'm going to make that a

[3:24:37] Trustee Luckham: motion just to be sure that we executive committee request staff to propose alternative dates for the

[3:24:43] Trustee Luckham: august 23rd executive committee meeting to have a seconder steve peterson thank you any all those

[3:24:50] Trustee Luckham: in favor so that carries okay perfect thank

[3:24:56] Trustee Maude: you for considering adopting or considering that

[3:24:58] Trustee Maude: so

[3:24:58] Trustee Luckham: closed meeting now is next and so we uh likely we'll probably we'll come back briefly but we're

[3:25:07] Trustee Luckham: not likely to report out anything from that meeting and then we would be adjourning for

[3:25:12] Trustee Luckham: the members of the public to be aware so can i get a motion it's up on your screen i move that

[3:25:18] Voice 9: that the meeting be closed to public subject

[3:25:20] Voice 9: to section 91G of the community charter

[3:25:24] Voice 9: in order to consider matters related to advice

[3:25:27] Voice 9: that's subject to solicitor client privilege

[3:25:29] Voice 9: and that staff attend the meeting.

[3:25:34] Trustee Luckham: So moved Trustee Peterson, seconded by Trustee Maude.

[3:25:38] Trustee Luckham: All those in favor?

[3:25:40] Trustee Luckham: That carries.

[3:25:41] Trustee Luckham: So we'll give Lori a moment to close the meeting down

[3:25:45] Trustee Luckham: and then we'll go to your in-camera agenda.