Islands Trust Executive Committee regular meeting, August 2, 2023

[0:00:00] Voice 8: So we're live streaming right now, Laurie?

[0:00:04] Voice 5: Is anyone going to speak to the public or should we just let

[0:00:20] Voice 13: the public know that we're waiting?

[0:00:22] Voice 8: Yeah, I think, I don't know whether we should go live right now.

[0:00:24] Voice 13: Should the public

[0:00:24] Voice 13: know that we're waiting for Chair Luckham at this point?

[0:00:28] Voice 13: Or should we just be putting this on hold until he actually

[0:00:31] Voice 5: makes the connection?

[0:00:40] Voice 5: Yeah, if I may, David here.

[0:00:42] Voice 1: yeah given the chair's not here you could uh as one of the vice chairs just indicate you'd like to

[0:00:49] Voice 1: wait for the chair so the meeting's been started but you're going to wait for the chair

[0:00:54] Voice 1: for a few minutes and then decide at that point whether or not you want to

[0:00:58] Voice 1: continue with the meeting without him

[0:01:00] Voice 11: chair luckin's right because

[0:01:05] Voice 5: of this good morning

[0:01:12] Voice 5: everyone

[0:01:13] Trustee Luckham: apologies for being late i'll explain later the good news is this trusty mod you don't

[0:01:19] Trustee Luckham: up the chair which was my first uh everybody

[0:01:25] Voice 5: good this morning we're

[0:01:29] Trustee Maude: good the coup's not complete so

[0:01:30] Trustee Maude: i guess we'll survive okay

[0:01:33] Trustee Luckham: so let us uh begin then um i want to acknowledge that we're meeting across

[0:01:40] Trustee Luckham: coast salish territory my name is peter lockham i'm elected on fetus island which is the territory

[0:01:46] Trustee Luckham: of the Blacks and the Penelakut people since the beginning of time, time immemorial.

[0:01:54] Trustee Luckham: It's an honor and privilege to be working here.

[0:01:59] Trustee Luckham: It's a privilege and challenge to consider how to remedy the last

[0:02:09] Voice 5: several hundred years

[0:02:11] Voice 5: leaders of colonial occupation

[0:02:16] Trustee Luckham: of the lands here and our role in governing into the future

[0:02:21] Trustee Luckham: to provide equity across the spectrum to all and honored to have that opportunity and privilege

[0:02:30] Trustee Luckham: to think about that and work with my colleagues on executive committee on council to that

[0:02:35] Trustee Luckham: hand so uh thank you so um i'm going to start with introductions just using my screen here trustee

[0:02:42] Trustee Luckham: maude good morning good

[0:02:44] Trustee Maude: morning main island traditional home of the wasanic people a nice

[0:02:49] Trustee Maude: sunny day and glad to be joining you today perfect

[0:02:53] Voice 5: uh trustee peterson good

[0:02:58] Voice 13: morning from huayte

[0:02:59] Voice 13: las ed island territory of many so coast salish nations and treaty territory of the flamen nation

[0:03:07] Voice 13: We're getting a couple of drops of rain, which we hope turn into real rain.

[0:03:12] Voice 13: And we'll see how it goes.

[0:03:15] Voice 5: Well, rain sounds good.

[0:03:18] Voice 5: Trustee Elliott.

[0:03:21] Voice 7: Good morning, everybody.

[0:03:22] Voice 7: I'm here on Gabriela Island in Sonomik First Nation Territory.

[0:03:28] Voice 5: And so just around

[0:03:30] Trustee Luckham: the table with the staff here, CAO Russ Hudson-Piller.

[0:03:35] Trustee Luckham: Good morning, Russ.

[0:03:36] Voice 9: Morning, sir.

[0:03:38] Trustee Luckham: in the boardroom there i see uh laurie foster looking after our admin and technology and

[0:03:45] Trustee Luckham: early phone calls for amendments to the agenda uh addendums to the agenda thank you very much

[0:03:52] Trustee Luckham: laurie for everything you do um david mauler our director of legislative services good morning sir

[0:04:00] Voice 1: good morning from lagoon speaking territory excellent

[0:04:05] Trustee Luckham: and stefan surmac regional

[0:04:07] Trustee Luckham: planning director good

[0:04:10] Voice 2: morning good

[0:04:13] Trustee Luckham: morning sir all right so uh we have an agenda before us

[0:04:17] Trustee Luckham: apologies if i left anybody out i don't think i have but we have an agenda before us uh there are

[0:04:23] Trustee Luckham: certainly a flurry of emails in the last 24 hours of which to be honest i'm not i don't think it's

[0:04:31] Trustee Luckham: reasonable or fair to the public or to the executive committee or staff to include them

[0:04:36] Trustee Luckham: on the agenda if you've read them that's great if you haven't then um we'll keep we'll proceed

[0:04:43] Trustee Luckham: without them certainly the sentiments on the bowen island uh application bylaw before us today

[0:04:51] Trustee Luckham: is one of those and that will be uh considered in the light of that information that's provided to

[0:04:58] Trustee Luckham: us um one late business item i would like to add is uh public a news release with respect to uh

[0:05:08] Trustee Luckham: galliano island bylaw enforcement outcome if that's all right with everybody

[0:05:18] Trustee Luckham: um we'll add that at new business um is and lori help me out if i missed anything else

[0:05:26] Trustee Luckham: otherwise

[0:05:28] Trustee Luckham: UBCM funding is another one

[0:05:29] Trustee Luckham: for new business

[0:05:32] Trustee Luckham: UBCM sponsorship

[0:05:35] Voice 8: and the UBCM breakfast

[0:05:36] Voice 8: you're welcome

[0:05:39] Trustee Luckham: sponsorship

[0:05:39] Voice 5: and breakfast is another one

[0:05:41] Voice 5: is there anything from anybody else

[0:05:42] Voice 5: I'm going to get my glasses here

[0:05:48] Voice 5: that'll help

[0:05:52] Trustee Luckham: I'm not seeing anything I think

[0:05:54] Trustee Luckham: so let's adopt the agenda

[0:05:57] Trustee Luckham: as amended by general

[0:05:59] Trustee Luckham: consent

[0:06:02] Trustee Luckham: and um the rise in report from the previous i don't see that actually on my agenda here it's

[0:06:11] Trustee Luckham: in the speak in the notes um so just uh horizon report from our previous uh in camera meeting

[0:06:17] Trustee Luckham: is that the minutes of that meeting july the 12th i believe were um adopt uh no then prior to that

[0:06:26] Trustee Luckham: uh were adopted uh july oh it is in camera minutes of july the 12th oh june the 14th

[0:06:31] Trustee Luckham: was the minutes that were adopted in the july 12th in-camera meeting and so that's just for

[0:06:37] Trustee Luckham: information and um the next item before us is the july 12th draft and oh

[0:06:45] Voice 5: it does say that

[0:06:46] Voice 5: so there are no minutes of the previous um

[0:06:53] Voice 6: your

[0:06:59] Voice 5: connection is uh not working

[0:07:03] Voice 5: july 12th 2023 draft uh can you

[0:07:08] Trustee Luckham: hear me yeah i'm gonna turn off my i'm gonna turn off my

[0:07:12] Trustee Luckham: my video because I'm on a ferry as it turns out and I'm using my cell phone hotspot so that may

[0:07:19] Trustee Luckham: be variable I'm hoping you can hear me now yes yes okay so any changes to the minutes of July

[0:07:28] Trustee Luckham: the 12th 2023 okay so then let's adopt those by general consent as presented and I will just say

[0:07:36] Trustee Luckham: David Mott I'll just select you because you're in the boardroom there no preference no preferential

[0:07:41] Trustee Luckham: treatment that if for some reason i get completely cut off i'll leave it to you to walk us through

[0:07:46] Trustee Luckham: the rest of the agenda until i return don't necessarily wait for me um to come back i'll

[0:07:53] Trustee Luckham: do the best i can understood so then that brings us to follow-up action list updates and we usually

[0:08:01] Trustee Luckham: kick off uh and we're trying to make this a little briefer than historically we've done

[0:08:05] Trustee Luckham: And I'm just going to look to the CAO to start us off and provide direction to whether or not there's any other reporting out necessary.

[0:08:16] Trustee Luckham: I will note that Director Schrader is on vacation at the moment, so won't be reporting to us anyway.

[0:08:23] Trustee Luckham: So, CAO Hopson, over to you.

[0:08:26] Voice 8: Thanks very much.

[0:08:27] Voice 8: You're welcome.

[0:08:28] Voice 8: Good morning, Executive Committee.

[0:08:30] Voice 8: Indeed, on page 12 is the start of the fuel.

[0:08:33] Voice 8: and uh yeah claire freighter isn't with us so if you have questions around that area certainly um

[0:08:40] Voice 8: please ask them and if i can't answer uh specifically i'll get the answer and get it

[0:08:44] Voice 8: back to you as soon as possible um the same with julia mobs she's uh she's away so um same from

[0:08:52] Voice 8: the administrative side in terms of um the follow-up action list uh items that are just under

[0:08:58] Voice 8: are my responsibility um i think it's in relatively good order at this point uh item one you've got on

[0:09:05] Voice 8: your agenda today um we do we have been on boarding over the last two weeks our um new senior

[0:09:14] Voice 8: intergovernmental senior indigenous relations advisor so we're very happy about that robin's

[0:09:19] Voice 8: joined us so we're working on the top priorities and certainly the development of the reconciliation

[0:09:25] Voice 8: Association Learning Group into the fall will be a priority. With item three, I just want to make

[0:09:32] Voice 8: this point. The language here is Trust Council respond to Minister Kang to the fact that Trust

[0:09:37] Voice 8: Council, it's regarding the letter. I have personally spoken to ministry staff and updated

[0:09:44] Voice 8: them to this end. I don't know whether the direction requires that a letter be written

[0:09:51] Voice 8: directly to Minister Kang, certainly that's at the pleasure of Executive Committee,

[0:09:55] Voice 8: but the Ministry is aware that you're going to meet in September, discuss this and then

[0:10:01] Voice 8: re-engage in this discussion following that. Indeed there might be an opportunity to either

[0:10:07] Voice 8: formally or informally meet the Minister at UBCM and begin to have some of those conversations

[0:10:15] Voice 8: to confirm it. But I await your direction. I would say this is substantially fulfilled.

[0:10:22] Voice 8: Anything else? Item 6, the visioning exercise is being included in your package today for discussion.

[0:10:31] Voice 8: And item 8, the strategic plan that is underway.

[0:10:35] Voice 8: And 9, 10, and 11 were from our recent meetings.

[0:10:40] Voice 8: We really haven't had an opportunity to advance those at this point, but certainly they're on the agenda,

[0:10:44] Voice 8: and we will turn our minds to that probably into September, October, as time allows.

[0:10:49] Voice 8: house. And with that, I'd just say that's the fuel. I'd respond to any questions. Maybe I'll

[0:10:56] Voice 8: just do a brief CAO update right now. Over the last couple of weeks, it really was getting

[0:11:05] Voice 8: the governance agenda together and linking together the various, this is fairly well-worn

[0:11:11] Voice 8: topics here, linking together the corporate planning, visioning, SWOT outcomes, and organizing

[0:11:19] Voice 8: those meetings so that we land with a fairly substantial September Trust Council meeting,

[0:11:24] Voice 8: which you're about to consider. So that's been a fair amount of work.

[0:11:28] Voice 8: Did meet with the FPC subgroup and had a good conversation with them.

[0:11:33] Voice 8: I am about to go on a couple of weeks of annual vacation starting this Saturday.

[0:11:39] Voice 8: David Marler has ably agreed to step in and be the acting CAO.

[0:11:44] Voice 8: um but that being said um chair luckman could get in touch with me um as he sees fit and i think

[0:11:51] Voice 8: that's about it for now i'd respond to any of your questions the rest of it's in the agenda that

[0:11:55] Voice 8: you've got in front of you questions

[0:11:57] Voice 5: no okay

[0:12:01] Voice 8: peterson peterson

[0:12:03] Voice 5: has a question

[0:12:03] Voice 8: oh i'm sorry

[0:12:05] Voice 5: i missed your hand up the other side okay

[0:12:07] Voice 13: go ahead no worries sir i understand you've got

[0:12:11] Voice 13: some technical issues today um so the my question is around the um providing statistics for local

[0:12:22] Voice 13: trust committee live stream meetings we do have a report here is this uh my question is whether

[0:12:31] Voice 13: we're going to have uh or whether it's been looked into sort of provide uh some sort of

[0:12:37] Voice 13: regular updates on those numbers um or maybe i should just hold that to where we to when we get

[0:12:45] Voice 13: to that section of the agenda but yeah

[0:12:47] Voice 8: i can't provide a better answer a good answer at this

[0:12:50] Voice 8: time but why don't we discuss that matter when we're on the topic and if you want some more

[0:12:56] Voice 8: refined work we can absolutely uh work towards that for you great thank you that's

[0:13:03] Voice 8: it okay

[0:13:04] Voice 5: Okay. Thank you, everyone. I

[0:13:07] Trustee Luckham: see Mark is linked on there, but we'll come to that when we get to

[0:13:11] Trustee Luckham: that item on the agenda, Mark VanVekel. So, is there anybody on the senior staff there,

[0:13:21] Trustee Luckham: Stefan, David, or otherwise that needs to make any remarks this time on the follow-up action list?

[0:13:26] Trustee Luckham: I think the CEO covered you off. No, they

[0:13:28] Voice 8: could certainly respond to any questions from committee.

[0:13:30] Trustee Luckham: Are there any questions from the committee on any of the other action items for any of the other senior staff?

[0:13:37] Trustee Luckham: Beautiful. Love it. Okay. So let's go to local trust committee chair updates.

[0:13:44] Trustee Luckham: And let's start off. I'm going to start at the bottom of my list instead of the top.

[0:13:50] Trustee Luckham: And that would be put you, Trustee Elliott, on the spot.

[0:13:56] Voice 7: Excellent. Good morning, everyone.

[0:13:57] Voice 7: everyone. So I've had two local trust committee meetings, Laskiti and Maine, since we last met,

[0:14:06] Voice 7: and one special meeting of South Pender just yesterday to address two applications that

[0:14:14] Voice 7: needed to be advanced. And sorry, I'm just trying to find myself in the agenda where I left the

[0:14:20] Voice 7: notes i guess the only thing to report out um there's a bit of a theme with um meeting

[0:14:29] Voice 7: procedures and notification um and so i actually wanted to go back to director marler because

[0:14:37] Voice 7: um i see that that's going to be updated or that we're looking at our policy sorry i'm scrolling

[0:14:44] Voice 7: rolling through the agenda to come back to this um so basically in communities that have

[0:14:52] Voice 7: either low internet connection um if a meeting is changed uh either the time or the scheduled

[0:14:59] Voice 7: location um people can't often get that information sometimes they have the meeting

[0:15:05] Voice 7: scheduled for months and if that's changed in the interim uh just because of connectivity issues

[0:15:10] Voice 7: they can't find out about that so there's concern from South Pender as

[0:15:16] Voice 7: well about from the trustees when the agenda package is published it's not

[0:15:22] Voice 7: enough time for the public to get letters in for comment so I'm just

[0:15:28] Voice 7: hearing that that there's sort of a wholesale wish to look at notification

[0:15:34] Voice 7: and package publication and time for correspondents to get in.

[0:15:38] Voice 7: So that's about it.

[0:15:42] Voice 7: Main Island was, we were bereft of Planner Chadwick,

[0:15:46] Voice 7: who's gone away for a month, but supported by Stefan Cermak

[0:15:50] Voice 7: and had a great meeting as always.

[0:15:55] Voice 7: Advance the housing options project to phase two

[0:16:01] Voice 7: and don't have a look at the cmhc accelerator fund application yet but that's i think it's

[0:16:08] Voice 7: been done and submitted as far as i know correct me if i'm wrong um david that's not it i think

[0:16:16] Voice 7: that's it for me okay

[0:16:21] Voice 5: thank you uh vice chair elliot um vice chair peterson okay

[0:16:31] Voice 13: well had one

[0:16:33] Voice 13: one LTC meeting since we last met,

[0:16:36] Voice 13: which was the day after our last meeting

[0:16:38] Voice 13: on July 13th on Salt Spring.

[0:16:44] Voice 13: As Trustee Elliot mentioned in context for LTCs,

[0:16:50] Voice 13: we have got word that the application,

[0:16:53] Voice 13: Salt Spring Island's application

[0:16:54] Voice 13: for the Housing Accelerator Fund has been submitted.

[0:16:58] Voice 13: And that's good news for Salt Spring, I believe,

[0:17:03] Voice 13: Of course, we eagerly anticipate the results of those applications, I'm sure, all of the islands that are involved in them and don't have an awful lot more to report on Salt Spring.

[0:17:20] Voice 13: I note that Chair Leckham has added the results

[0:17:27] Voice 13: of the Galliano LTC F1 landowners case to the agenda.

[0:17:33] Voice 13: So we'll get to that when we get there.

[0:17:35] Voice 13: And that's it for me.

[0:17:37] Voice 13: No LTCs till September 8th on Hornby.

[0:17:46] Trustee Luckham: Okay, wow, that's nice.

[0:17:47] Trustee Luckham: Trustee Peterson, well done on that schedule.

[0:17:50] Trustee Luckham: So thank you.

[0:17:52] Trustee Luckham: you trustee mod over to you thank

[0:17:55] Trustee Maude: you chairs um last week was sort of the omnibus week for me we

[0:17:59] Trustee Maude: all three local trust committees met last week um there were saturn and pender were fairly routine

[0:18:08] Trustee Maude: um local issues nothing too much substance so saturn is working towards a meeting i believe

[0:18:15] Trustee Maude: I believe it's now August 14th with the Ministry of Transport

[0:18:19] on site over the cutting of trees.

[0:18:23] It's strictly a discussion between ministry staff

[0:18:26] and the local trust committee members.

[0:18:32] They're just trying to figure out some protocols

[0:18:35] Trustee Maude: and roads forward with the ministry

[0:18:37] Trustee Maude: to ensure that that type of action does not happen again.

[0:18:40] end um the the highlight of last week was was denman um there was a lot happening at that

[0:18:50] meeting i i will

[0:18:51] Trustee Maude: say thanks to the outstanding work of staff um we we took what were some

[0:18:59] Trustee Maude: difficult questions and considerations and managed to to go through them um i believe

[0:19:06] Trustee Maude: based on the lack of feedback from subsequent to the meeting everybody's

[0:19:11] pretty happy with the Housing Advisory Committee is up and running though

[0:19:19] Trustee Maude: they're meeting weekly they're having lots of attendance at their meetings so

[0:19:25] Trustee Maude: it's there I look forward to reading their minutes because they're going far

[0:19:32] Trustee Maude: down the rabbit hole on the housing issues and really really coming up with

[0:19:36] Trustee Maude: some creative ideas uh it's such an engaged community and such a pleasure to be working

[0:19:41] Trustee Maude: with them um other than that i just believe that that was it was a busy week but it was a it was

[0:19:47] Trustee Maude: an interesting and fun week okay

[0:19:52] Trustee Luckham: thank you uh first chair mod um so from my own quarter i think

[0:19:57] Trustee Luckham: i reported out uh uh telecom on the meetings uh on gabriola the previous week and on gambier um

[0:20:07] Trustee Luckham: and a pleasure to be working with those committees and i think i probably mentioned

[0:20:12] Trustee Luckham: i think that was an eight ferry trip in 24 hours um to meet in both of those communities um and um

[0:20:22] Trustee Luckham: that's it from here so i'm going to move on to uh island stress conservancy liaison update um

[0:20:30] Trustee Luckham: Is there an update from the Conservancy, Vice Chair Elliott?

[0:20:38] Voice 7: I wouldn't say there's much of an update.

[0:20:41] Voice 7: I'm sure you already know that Chair Linda Adams is no longer part of the board and Risa Smith was elected as chair.

[0:20:52] Voice 7: We don't have a vice chair yet.

[0:20:54] Voice 7: I think that's deferred to the next meeting.

[0:20:55] Voice 7: um and lisa govro joined us for her first meeting on july 18th which was followed by our

[0:21:06] Voice 7: ec itc liaison meeting and uh you were all there so you know the results of that is

[0:21:13] Voice 7: we're hopefully scheduling a follow-up meeting um to discuss uh the first nation referral process

[0:21:21] Voice 7: us, which is of deep interest to both of our bodies, and we didn't get to have a discussion

[0:21:27] Voice 7: on that, so I think we're looking for a follow-up meeting just on that item, if I'm correct.

[0:21:37] Voice 5: Okay, thank you.

[0:21:40] Voice 5: So

[0:21:41] Trustee Luckham: that covers off our previous meeting activities and brings us to bylaws for approval and consideration.

[0:21:47] Trustee Luckham: The other important element of the Executive Committee is to measure bylaw amendments,

[0:21:53] Trustee Luckham: amendments, OCPs, particularly that they're compliant

[0:21:56] Trustee Luckham: with the policy statement and their OCPs.

[0:22:01] Trustee Luckham: And so the first one here today is Bonile Municipality

[0:22:05] Trustee Luckham: OCP amendment number 608 and 609.

[0:22:08] Trustee Luckham: I'll just note that I think it was Julia Vick

[0:22:12] Trustee Luckham: made a presentation to us at our last

[0:22:16] Trustee Luckham: executive committee as a delegation.

[0:22:18] Trustee Luckham: There's a couple of piece,

[0:22:20] Trustee Luckham: a number of pieces of correspondence.

[0:22:22] Trustee Luckham: There may be more this morning that came in in the last couple of days and yesterday particularly.

[0:22:29] Trustee Luckham: Difficult, well impossible really for us to include in a public agenda and probably difficult for all of us to have had the opportunity to read through those additional pieces of correspondence.

[0:22:42] Trustee Luckham: And so we will advance these bylaws with what we collectively know.

[0:22:49] Trustee Luckham: know, and remind trustees, although we may or may not agree with some of the tenants

[0:22:53] Trustee Luckham: of anything that goes on out there, our measure is to comply with the policy statement.

[0:23:01] Trustee Luckham: So Director Cermak, are you going to introduce this item?

[0:23:08] Voice 2: Pardon me, I certainly can if you would like me to, Mr. Chair.

[0:23:11] Trustee Luckham: Give us a quick summary on the OCP to start with, and then we'll address the

[0:23:18] Trustee Luckham: for the ledb following that

[0:23:20] Voice 2: okay uh so thank you mr chair so as you know the the bowen island

[0:23:26] Voice 2: municipality bylaw referral sent to you as per the bowen island municipality letters patent

[0:23:32] Voice 2: the ec has a choice as you mentioned whether to advise the bylaws are contrary to or at variance

[0:23:39] Voice 2: with the island's just policy statement and the purpose of these two bylaws are to mend

[0:23:44] Voice 2: the official community plan and land use bylaw to create a regional park over a series of properties

[0:23:52] Voice 2: at Cape Roger Curtis. The bylaws would change the land use designation or objective permitted

[0:23:58] Voice 2: uses regulations for 24 lots which total an approximate 97 hectares and so for bylaw 608

[0:24:06] Voice 2: which it would amend the OCP the official community plan would rename the land use

[0:24:11] Voice 2: designation from rural to regional park and it would amend a relevant objective to support the

[0:24:18] Voice 2: proposed uses in the park while reinforcing that recreational vehicles and trailers would not be

[0:24:23] Voice 2: supported and that vehicle uses should be discouraged and that Metro Vancouver is

[0:24:28] Voice 2: encouraged to work closely with the Bowen Island municipality on all planning and management

[0:24:33] Voice 2: decisions related to the regional parks on Bowen Island. So that's the OCP. Would you like me to

[0:24:39] Voice 2: continue with the bylaw land use bylaw six or nine let's

[0:24:43] Trustee Luckham: go with the ocp uh because they're really

[0:24:46] Trustee Luckham: too just not that it makes a difference but let's just go with the ocp at the moment so let's just

[0:24:50] Voice 5: see if there's any questions for the director on the bylaw i'm not seeing any hands up and i can't

[0:24:59] Trustee Luckham: really see you very well there uh trustee

[0:25:02] Trustee Maude: maude okay i i did have my hand up um i was would like

[0:25:09] Trustee Maude: I would like to ask Director Cermak, in the context of the correspondence received over the past 24 hours, it seemed to me there were some concerns raised that kind of made sense with the checklist for the OCP, and for the LEP for that matter,

[0:25:32] Trustee Maude: that seemed to be maybe that the boxes got filled in a little bit too quickly with the yeses and

[0:25:37] Trustee Maude: nos and just wondering in in hindsight if there's value in and maybe reconsidering

[0:25:44] Trustee Maude: um and sort of bringing this back to a future meeting so

[0:25:53] Voice 2: thank you through the chair um i'm

[0:25:55] Voice 2: not sure that staff did anything too quickly the analysis was completed and it was submitted

[0:25:59] Voice 2: And so the analysis was specifically on the impact to the lands, the rezoning, the OVSP was just evaluating the bylaws themselves.

[0:26:10] Voice 2: So we didn't get too tangential on all the impacts.

[0:26:14] Voice 2: That certainly is at the consideration of the executive committee, if you'd like to do.

[0:26:21] Voice 2: You have, according to the letters patent, a time limit, which is in the staff report of 45 days to respond.

[0:26:28] Voice 2: bond and I believe I have that written down as August 27th and forgive me I don't have your

[0:26:35] Voice 2: meeting schedule open in front of me when's your next meeting which you would have a second chance

[0:26:38] Voice 2: to meet so that was the only sort of error we made or not error but I mean the only hustle we

[0:26:44] Voice 2: made was to make sure it got on the agenda so that you could consider it in the in the time that's

[0:26:49] Voice 2: given to you as per the letters patent so so

[0:26:52] Trustee Maude: next is proposed August 25th okay

[0:26:56] Voice 2: so that is feasible

[0:26:57] Voice 2: that you could consider it at that point okay thank

[0:27:02] Trustee Luckham: you uh professor mod for that question

[0:27:07] Trustee Luckham: um are there any other uh questions at this time um respect to that and then of course if there are

[0:27:15] Trustee Luckham: uh objections or consideration for more information you would want to cite the um

[0:27:23] Trustee Luckham: the uh policy statement um section that you feel that there is either something in contrary or that

[0:27:31] Trustee Luckham: you need more information for so i'll just ask

[0:27:35] Voice 5: that again and i see trustee peterson has this

[0:27:37] Voice 5: handout well

[0:27:39] Voice 13: i would just note that uh uh although we have had correspondence um reporting to

[0:27:46] Voice 13: To illustrate non-compliance with the policy statement checklist, I certainly don't feel

[0:27:54] Voice 13: like I've had adequate time to evaluate what's contained in that correspondence and I'm certain

[0:28:03] Voice 13: staff hasn't had that time either.

[0:28:05] Voice 13: Again, Chair, as you mentioned, getting this correspondence so late before the decision

[0:28:12] Voice 13: puts us in a bit of a tough spot.

[0:28:16] Voice 13: i i appreciate uh vice chair maude's uh consideration of perhaps deferring it and

[0:28:22] Voice 13: you know in this case we do have a window where we could look at it

[0:28:26] Voice 13: later but if we weren't in that position of having a meeting scheduled within the time limit

[0:28:31] Voice 13: um you know once again just uh it puts us in a tough uh situation i just draw attention to that

[0:28:40] Trustee Luckham: Right. So just a question of clarity here to Stefan. There is a plan afoot here to reschedule the executive committee meeting from the 23rd to the 25th. And so I think that's the dates anyway. Does that still fit in within the timeframe allotted?

[0:29:00] Voice 2: I believe it does, Mr. Chair, but I'm double checking right now. Yes, it does fit within the time constraint, which again, it was August 27th.

[0:29:08] Trustee Luckham: Right. So obviously, making a decision at that late point in time doesn't give us the ability to ask for any more information.

[0:29:17] Trustee Luckham: And presumably the option does exist for us to ask for more information at this juncture.

[0:29:23] Trustee Luckham: And so if we're going to delay it for some reason, can you help me out there?

[0:29:29] Trustee Luckham: Does it seem reasonable for us to ask for more information at this time in order to advance

[0:29:37] Voice 5: this in a timely way?

[0:29:43] Voice 2: Certainly, Mr. Chair, if the executive committee would like more time to be able to evaluate the correspondence

[0:29:49] Voice 2: and to sort of evaluate it against the island's policy statement, we can certainly do that.

[0:29:55] Voice 2: if you're asking for staff's assessment against that

[0:30:00] Voice 2: I have had a chance to review the correspondence itself.

[0:30:03] Voice 2: I don't think at this stage staff would change their assessment because the

[0:30:08] Voice 2: assessment of the bylaw was done and we felt confident in that

[0:30:11] Voice 2: assessment. However, be more than comfortable to submit a

[0:30:16] Voice 2: re-refer to yourselves with a little bit more of an analysis if that's the wish

[0:30:20] Voice 2: of the EC.

[0:30:22] Trustee Luckham: Right, maybe I'll just add to this

[0:30:25] Trustee Luckham: from my own thoughts here and I'll ask

[0:30:30] Trustee Luckham: staff and trustees to turn their minds to 5.5.6, which I won't quote the entirety of it. But the

[0:30:40] Trustee Luckham: last portion of that statement says designation of areas for low impact recreational activities

[0:30:52] Trustee Luckham: and discouraged facilities and opportunities of high impact recreational activities. And I know

[0:31:00] Trustee Luckham: I certainly note that the campground has been tailored to be a low-impact recreational activity

[0:31:08] Trustee Luckham: through not encouraging or discouraging vehicles and to walk in or attend related activities,

[0:31:16] Trustee Luckham: not recreational vehicles or trailers, which is really good.

[0:31:20] Trustee Luckham: The numbers, I think, are what concern members of the public and certainly is a good question.

[0:31:26] Trustee Luckham: is 100 campsites potentially, you know, as much as two, three, 400 people, depending upon the size

[0:31:34] Trustee Luckham: of a family activity in a tent, a high impact recreational activity or not. And so if we were

[0:31:43] Trustee Luckham: to defer this, I would like to have more information about the assessment done by Bowen

[0:31:51] Trustee Luckham: and with respect to whether or not,

[0:31:55] Trustee Luckham: where the threshold is

[0:31:56] Trustee Luckham: for a high impact recreational activity,

[0:31:58] Trustee Luckham: is that motorized vehicles and RVs and trailers simply,

[0:32:01] Trustee Luckham: or is that as opposed to a low impact

[0:32:05] Trustee Luckham: recreational activities?

[0:32:07] Trustee Luckham: And I would appreciate your advice there, Director,

[0:32:09] Trustee Luckham: on if the LTC wishes to defer this to our next meeting,

[0:32:14] Trustee Luckham: and if there's support for asking for further information

[0:32:17] Trustee Luckham: on the assessment of not being

[0:32:20] Trustee Luckham: a high impact recreational activity um that'd be appreciated again

[0:32:27] Voice 2: through the chair thank you i

[0:32:28] Voice 2: think that's a very reasonable question for the executive committee to ask bowen island municipal

[0:32:34] Voice 2: staff on their assessment of what is their threshold of high impact versus low impact

[0:32:40] Voice 2: recreational use so it's a good question okay

[0:32:44] Voice 5: now vice chair elliott thank

[0:32:47] Voice 7: you chair um yeah

[0:32:49] Voice 7: Yeah, and I would just look at policy 5.2.3, which relates to the aesthetic, environmental, and social impacts of development.

[0:33:01] Voice 7: And just wondering if the letters of concern that indicate there hasn't been enough community consultation in some writers' views, the social impacts are really being taken into account.

[0:33:20] Voice 5: Okay. Thank you, Trustee Elliott. So I just note,

[0:33:24] Trustee Luckham: and somebody can correct me if I'm wrong, is the whole threshold of the policy statement is whether or not the trustees in particular have turned their mind to those items and are satisfied that the application beats or does not, is in compliance or not in compliance.

[0:33:48] Trustee Luckham: It's a matter of turning their mind to it and then determining that it meets the threshold, so to speak.

[0:33:55] Trustee Luckham: And so there's not really a lot of ability to reject or protest if indeed they've turned their minds to it.

[0:34:06] Trustee Luckham: But I certainly think it doesn't hurt to ask for more information with respect to, let's say, both of those items.

[0:34:12] Trustee Luckham: and unless there's some advice otherwise i'd look for somebody to make a motion

[0:34:17] Trustee Luckham: i'm not in a great position to make that motion but 5.2.6 i think was the one i raised and

[0:34:22] Trustee Luckham: trustee elliott you raised 2.15 and i would just like some clarity on the thresholds associated

[0:34:32] Trustee Luckham: with those measures and step on perhaps you have any advice there as far as the motion would go

[0:34:37] Trustee Luckham: So it's obviously an alternate from what is in the package.

[0:34:42] Voice 2: Sure.

[0:34:44] Voice 2: I'm not sure.

[0:34:45] Voice 2: I haven't really crafted one up and I could spend a little time drafting it.

[0:34:49] Voice 2: But I think as long as the intent is clear that the executive committee request staff to request Bowen Island Municipal staff to respond to the following questions and then list them.

[0:35:02] Voice 2: So

[0:35:03] Trustee Luckham: then the questions would be 5.5.6, how the threshold for high impact recreational uses was determined. And then, Trustee Elliott, your question would have been very short and sweet.

[0:35:20] Voice 7: How the social impacts have been assessed and concerns mitigated.

[0:35:29] Trustee Luckham: okay and then maybe at the end of that motion um it could be and that the application would

[0:35:37] Trustee Luckham: be deferred to our august 25th meeting

[0:35:40] Voice 5: for a motion you're

[0:35:49] Trustee Luckham: crafting something there stefan

[0:35:50] Trustee Luckham: i

[0:35:51] Voice 2: am not i'm writing down the notes uh i am okay so yes

[0:35:56] Voice 2: laurie is thank you laurie

[0:35:58] Trustee Luckham: thank you laurie can you put that up on the screen by any stretch

[0:36:01] Trustee Luckham: to because this is

[0:36:06] Trustee Luckham: you know i want to acknowledge this is a serious matter um we don't often uh end

[0:36:11] Trustee Luckham: up in a situation where we have more questions the work is always excellent and this work is

[0:36:16] Trustee Luckham: excellent it's not a criticism of the work however we uh i think it's 2.23 not 5

[0:36:24] Voice 5: .23 is that correct

[0:36:27] Voice 9: No.

[0:36:30] Voice 5: All right.

[0:36:31] Voice 7: 5.23, yeah.

[0:36:36] Voice 7: And just specifically the social impacts,

[0:36:38] Voice 4: 5

[0:36:40] Voice 7: .6 was the opportunities for discouraging high-impact recreational activities.

[0:36:50] Voice 7: And

[0:37:02] Voice 5: so I'm assuming you're going questions

[0:37:05] Trustee Luckham: on, do you want the questions in this motion or just as discussed?

[0:37:14] Voice 2: If I may, through the chair, the resolution would be best if it was as specific as possible

[0:37:19] Voice 2: to which directive policies the EC has concerns and questions with.

[0:37:26] Trustee Luckham: So then with respect to 5.5.6, the question would be, so that may be colon, how was the

[0:37:36] Trustee Luckham: high impact recreational activities

[0:37:39] Voice 5: uh addressed this

[0:37:58] Voice 7: and then for specifically the social impacts

[0:38:00] Voice 7: of development uh for the 5.2.3 addressed of the proposed element or

[0:38:10] Voice 5: whatever yeah thanks lori

[0:38:18] Voice 6: after

[0:38:27] Trustee Maude: recreational activities addressed after

[0:38:30] Voice 11: recreational activities addressed maybe put

[0:38:41] Voice 5: But, and there may be, there

[0:38:46] Trustee Luckham: should be comma,

[0:38:47] Trustee Luckham: the number of potential campers

[0:38:50] Trustee Luckham: or number of potential persons camping.

[0:38:55] Trustee Luckham: Because I think that's the, for me, the threshold.

[0:38:57] Trustee Luckham: Yes, the number of potential.

[0:39:01] Voice 5: Persons camping, okay.

[0:39:11] Voice 5: Is that satisfactory to everybody?

[0:39:16] Voice 5: So then

[0:39:16] Trustee Luckham: I'll move that motion just for ease of the EC request,

[0:39:22] Trustee Luckham: staff request bim staff respond to the following questions on 5.5.6 how were the high impact

[0:39:28] Trustee Luckham: recreational activities addressed the number of potential persons camping and 5.2.3 specifically

[0:39:34] Trustee Luckham: the social impacts of development address regarding our stress policy statement return

[0:39:38] Trustee Luckham: the august to the august 25th meeting

[0:39:43] Voice 4: i'll second that

[0:39:45] Voice 4: thank

[0:39:46] Voice 5: you vice chair elliott any discussion

[0:39:48] Trustee Luckham: all those in favor uh any opposed i don't think i see any opposed so thank you very much everybody

[0:39:59] Trustee Luckham: so i think that we will uh uh address the lub um when the ocp comes back is that all right stefan

[0:40:09] Voice 2: absolutely thank

[0:40:10] Trustee Luckham: you sir i knew there was some rationale to that so 6.2 is saturn island local

[0:40:16] Trustee Luckham: trust committee by the number 138 and perhaps i'll just ask the chair of the general local

[0:40:23] Trustee Luckham: trust committee to introduce that uh or ask staff to

[0:40:27] Voice 5: uh introduce it for them over to you

[0:40:33] Voice 5: i'll refer you to uh director starman oh this is fairly straightforward okay director sir

[0:40:43] Voice 5: uh

[0:40:45] Voice 2: i'm sorry you caught me off guard there i was just starting to write to the bowen island staff

[0:40:50] Voice 2: path. Shoot, that's funny. You've totally caught me off

[0:40:55] Voice 2: guard. Let me just catch up to you in the agenda there.

[0:41:01] Voice 5: 40.

[0:41:04] Voice 5: Yeah, that's, I'm almost embarrassed. But not quite. Let

[0:41:10] Voice 5: me just catch you there. Yeah, I

[0:41:17] Voice 2: was overly prepared for

[0:41:18] Voice 2: Bowen, underly prepared for Saturnia. But let's, let's see

[0:41:21] Voice 2: where we got here. So Saturnia Island was referred to the

[0:41:24] Voice 2: executive committee for approval and it is uh let's see it is yes to rezone the waterfront

[0:41:33] Voice 2: portion oh that's right from rural residential to rural general to allow for creation of two

[0:41:39] Voice 2: waterfront zones lot through subdivision um and so it went to the ltc on saturn in february and

[0:41:48] Voice 2: and they gave first for, they asked them to proceed.

[0:41:51] Voice 2: It proceeded to the Saturn LTC on May 5th,

[0:41:54] Voice 2: who had a community information meeting

[0:41:58] Voice 2: and a subsequent public hearing in July.

[0:42:02] Voice 2: And long story short is they're trying to create

[0:42:05] Voice 2: an extra subdivision and the LTC is seeking your support

[0:42:09] Voice 2: and staff's evaluation is that the Islands Trust

[0:42:14] Voice 2: policy statement, it's not contrary

[0:42:16] Voice 2: to our variance with it that's my really quick summary great

[0:42:22] Trustee Luckham: thank you so there are there any

[0:42:24] Trustee Luckham: uh concerns with this uh bylaw referral otherwise i'll look for a motion from the chair

[0:42:29] Trustee Luckham: i

[0:42:32] Voice 5: will move for

[0:42:34] Trustee Maude: the honest trust executive committee approves eternal island local trust

[0:42:38] Trustee Maude: committee bylaw number 138 cited as eternal line used bylaw number 119 of 2018 amendment number

[0:42:45] Trustee Maude: Number 1, 2023, in accordance with Section 27

[0:42:47] Trustee Maude: of the Atlas Trust Act.

[0:42:50] Voice 5: So moved to have a seconder.

[0:42:55] Voice 5: Trustee Elliot.

[0:42:56] Voice 5: I can second.

[0:42:58] Trustee Luckham: And for some

[0:42:58] Trustee Luckham: reason, you're not on the screen here.

[0:43:00] Trustee Luckham: Okay, good.

[0:43:02] Trustee Luckham: So moved and seconded, Trustee Elliot.

[0:43:05] Trustee Luckham: Thank you very much.

[0:43:06] Trustee Luckham: And any discussion?

[0:43:11] Voice 5: Actually, well, I'm not going to ask the question.

[0:43:13] Voice 5: All those in favor?

[0:43:17] Voice 5: Any opposed?

[0:43:20] Voice 5: None of, are you opposed, Trustee?

[0:43:22] Voice 5: No, I

[0:43:23] Trustee Luckham: was too fast on the draw there.

[0:43:24] Voice 7: I didn't vote.

[0:43:25] Voice 7: Sorry.

[0:43:26] Voice 7: I vote in favor.

[0:43:27] Voice 7: I was wondering about that.

[0:43:29] Trustee Luckham: That's what I said earlier.

[0:43:30] Trustee Luckham: So then, therefore, there are none opposed, and that carries unanimously.

[0:43:34] Trustee Luckham: That's excellent.

[0:43:35] Trustee Luckham: So that concludes the administrative work association with bylaws, and this now moves us into trust council meeting preparation at 10.04.

[0:43:44] Trustee Luckham: Are we content to continue on at this time?

[0:43:47] Trustee Luckham: This might be a bit of a lengthy discussion.

[0:43:49] Trustee Luckham: There was some homework, and hopefully I'm not the only one that did the homework.

[0:43:56] Trustee Luckham: But anyway, should we continue on?

[0:44:00] Voice 9: Or do you want

[0:44:01] Voice 9: a five-minute?

[0:44:02] Voice 9: Oh, that's fine.

[0:44:05] Voice 9: Yes.

[0:44:05] Voice 5: It looks

[0:44:06] Voice 9: like we can continue on.

[0:44:07] Trustee Luckham: And so let's see.

[0:44:08] Trustee Luckham: Just warn you, I'm going to have to get off a ferry at some point, so I might just pass it off to Trustee Maude at some juncture, but we'll see how it goes.

[0:44:18] Trustee Luckham: So, CAO Hotzenpiller, why don't you start us off? As you know, we had a little conversation

[0:44:25] Trustee Luckham: in the Governance Committee yesterday, or Monday rather, sorry, and that sort of got us warmed up.

[0:44:33] Trustee Luckham: So, the other Vice Chair, you might have to catch up to us, but CAO Hotzenpiller, over to you.

[0:44:39] Voice 8: Thanks, Chair Luckom. So, yes, indeed, some sort of visioning process is being contemplated

[0:44:45] Voice 8: by direction for trust council and to and to schedule that for september just from from a

[0:44:51] Voice 8: wider perspective um this wouldn't be unusual for an organization like ours many sort of municipal

[0:44:58] Voice 8: local government type agencies have probably had their visioning sessions and started either

[0:45:04] Voice 8: developing or have concluded their strategic planning activities that are often the result

[0:45:09] Voice 8: of a visioning process so as is as we've discussed many times we're undertaking a corporate planning

[0:45:16] Voice 8: review and concurrent to that doing the business of the Allen's trust nevertheless as part of that

[0:45:25] Voice 8: corporate planning process there was first if you follow what's a fairly well-established sequence

[0:45:31] Voice 8: first an organization undertakes a sort of an analysis of what's going on around us what's going

[0:45:36] Voice 8: on internal to the organization which would be the swat and then they'd move into a visioning process

[0:45:41] Voice 8: we did do a version of this um a couple of terms ago and i included some notes in this

[0:45:47] Voice 8: um in this report just to give you some context around um you know what are some of the

[0:45:52] Voice 8: possibilities and what is some previous work that's been done you'll see on the first page

[0:45:58] Voice 8: of the report um that uh we've kind of tasked the governance committee but primarily executive

[0:46:04] Voice 8: executive committee with the development of a visioning process, and I think it's perfectly legitimate for this committee to go, you know, is this the right time for this? It may be, it may not be, but Trust Council itself, at least from an administrative observer and participant's perspective, really hasn't sat and talked about, you know, just as trustees in the round, had an opportunity to talk about the long-term future for the region, what they believe are important

[0:46:33] Voice 8: important ideas. And there hasn't been that an exchange of ideas that has really occurred at

[0:46:38] Voice 8: the Allen's Trust. We had the onboarding, of course, the orientation, we've dealt with some

[0:46:43] Voice 8: significant issues, we did have the SWOT, but fairly soon, you would think that an organization

[0:46:47] Voice 8: like the Allen's Trust would move into this space. So this question, so that's just sort of the

[0:46:54] Voice 8: background. Then I'm going to move to much of what you've got in your package was provided to the

[0:47:01] Voice 8: the governance committee. And I'm just going to sort of relay a couple of the thoughts they had

[0:47:06] Voice 8: and update you on a couple of projects that I think are related to any discussion of visioning

[0:47:11] Voice 8: at the Islands Trust. And of course, what we have to keep in mind is, you know, we want this to be

[0:47:16] Voice 8: of value and to understand, you know, what visioning is versus what is the mission of

[0:47:23] Voice 8: the organization. How does that relate to the, you know, getting more specific goals

[0:47:29] Voice 8: goals, and ultimately those end up in work products that reflect those various things.

[0:47:36] Voice 8: So we went to the governance committee and they sat and I think honestly took this question

[0:47:43] Voice 8: on, but what preceded it was a discussion around work they're doing already, and that

[0:47:52] Voice 8: That is around work on a reasonable interpretation or a functional interpretation of Section 3 of the Islands Trust Act, the object clause, the preserve and protect mandate, what that means, what is its expression, how can trustees have that conversation.

[0:48:12] Voice 8: So concurrent to this visioning process, almost at a sort of deeper level, they've been looking at that question and looking at some legal interpretations.

[0:48:22] Voice 8: There is an intention by the Governance Committee to have that come to September Trust Council.

[0:48:29] Voice 8: So that's my first really key point for you.

[0:48:32] Voice 8: And I think that it would be reasonable to have that conversation first and to have trustees reflect on what is, you know, really the impetus for the organization.

[0:48:43] Voice 8: That's the object clause in the act.

[0:48:46] Voice 8: act also um there is the idea that the trustees really haven't seen the corporate planning process

[0:48:55] Voice 8: and haven't that framework they haven't endorsed it yet a fair amount of work has been undertaken

[0:49:00] Voice 8: by the fpc subgroup it's come to the governance committee a couple of times but it's probably

[0:49:05] Voice 8: appropriate to daylight that to trustees and trust council and get them to go yes this is

[0:49:11] Voice 8: something we really want to do and so that was a recommendation that's also i believe going to go

[0:49:15] Voice 8: forward um so that's the second um penny to drop the first is is likely that's that uh section three

[0:49:26] Voice 8: discussion then a discussion on corporate planning and then what would follow probably because

[0:49:32] Voice 8: visioning is is part of the corporate planning process is a discussion discussion on visioning

[0:49:37] Voice 8: so what the uh to sort of short circuit um or provide some insight into what because so

[0:49:44] Voice 8: So I asked the Governance Committee, why do you want this?

[0:49:47] Voice 8: How fundamental a visioning discussion do you want?

[0:49:50] Voice 8: Is it about the organization, sort of a more narrow look?

[0:49:53] Voice 8: Is it about the region looking out into the 5, 10, 50, 100 years from now

[0:49:58] Voice 8: and how the Islands Trust would affect itself?

[0:50:01] Voice 8: What is the destination?

[0:50:05] Voice 8: Can we concoct an aspirational or a simple aspirational sentence

[0:50:11] Voice 8: or statement that summarizes everyone's views?

[0:50:14] Voice 8: And of course, we don't know that.

[0:50:15] Voice 8: It has to happen, and a visioning process has to be undertaken

[0:50:19] Voice 8: to see whether it really can be landed.

[0:50:24] Voice 8: So attached to this is previous work on exactly this question.

[0:50:29] Voice 8: And we brought in a facilitator.

[0:50:32] Voice 8: We put maybe three or four months of work into developing the 2017 version

[0:50:38] Voice 8: that you see at the end of this document.

[0:50:40] Voice 8: And we had a fair amount of pre-planning.

[0:50:45] Voice 8: We had essentially a version of maybe a shorter version of a SWOT analysis.

[0:50:50] Voice 8: The trustees sat around and a couple of the trustees in this meeting here were

[0:50:55] Voice 8: attended to that and participated in it so you can get their interpretations.

[0:51:01] Voice 8: We then created a great visual representation of the conversation.

[0:51:05] Voice 8: We found some various themes.

[0:51:08] Voice 8: We broke out into various groups.

[0:51:11] Voice 8: We brought all the trustees back together.

[0:51:12] Voice 8: we listed what we thought were some of the key elements of what would be a vision for the region

[0:51:18] Voice 8: and then we returned later after and came up with three or four versions which you see

[0:51:23] Voice 8: also attached here and they had different points of emphasis uh in the end um they could trust

[0:51:32] Voice 8: council could not come to a conclusion and an agreement on a vision statement that represented

[0:51:39] Voice 8: presented their vision and though there was talk of returning to it it just never really happened

[0:51:46] Voice 8: and indeed we got into last term in the second part of last term and really a more fundamental

[0:51:52] Voice 8: discussion became you know really what is the the object of the the object clause the direction of

[0:52:01] Voice 8: the organization the governance review so that's sort of the back story associated with this

[0:52:07] Voice 8: governance committee um sat and looked and made the following recommendations one as i've

[0:52:12] Voice 8: described that we have the section three discussion then corporate planning then that we do undertake

[0:52:16] Voice 8: a visioning session they think that um it should not be from an outside practitioner that the

[0:52:23] Voice 8: conversation should be held in-house basically with a combination of staff and elected officials

[0:52:29] Voice 8: leading it that we uh we make our goals very simple um maybe that we provide a report with

[0:52:36] Voice 8: was some definition around specifically of what a vision is, values and mission, and just make

[0:52:40] Voice 8: those things explicit and clear for people. And that we include those four statements as sort of

[0:52:49] Voice 8: the starting place, historical starting place to go, you know, do these satisfy the vision going

[0:52:57] Voice 8: forward? And of course, they'd be informed by the previous elements that we'd already discussed in

[0:53:02] Voice 8: the September meetings and to see if we could come to a simple aspirational directional this is where

[0:53:09] Voice 8: we're going type of statement that's almost full stop so now it is here at your table

[0:53:16] Voice 8: that's kind of their their recommendation to you I'd really pose or ask the same questions

[0:53:24] Voice 8: here what are some of the key questions or considerations do you think in advancing a vision

[0:53:28] Voice 8: um are you in agreement with the the governance committee's approach um do you want to have

[0:53:35] Voice 8: external assistance if we do go that route we have to act really quite quickly because uh you

[0:53:41] Voice 8: know it's summertime and it's you know to to contract with somebody might be um a bit of a

[0:53:48] Voice 8: challenge i'd move on that quite quickly um what you think of the actual exercise itself and the

[0:53:54] Voice 8: suggestion that we in essence and it would be a great great efficiency use of money is to take the

[0:53:59] Voice 8: the four um visioning ideas which all have merit and put them in front of trustees and have that

[0:54:05] Voice 8: conversation and then work on a process of refining and see if we can if we can land something that

[0:54:10] Voice 8: works how's that

[0:54:13] Voice 8: for a summary

[0:54:14] Trustee Luckham: that's a beautiful summary and um i realized that at any moment here

[0:54:20] Trustee Luckham: now i'm going to be getting off a ferry and that actually i need to plug in my laptop as well and

[0:54:25] Trustee Luckham: And this might be an ideal opportunity just to break for 10 minutes and collect our thoughts

[0:54:29] Trustee Luckham: around this, because two trustees haven't heard the conversation associated with the

[0:54:35] Trustee Luckham: Governance Committee review yesterday.

[0:54:37] Trustee Luckham: And you identified in the report key questions that you'd like to have answered.

[0:54:41] Trustee Luckham: Can you just kind of summarize those again in your briefing?

[0:54:44] Trustee Luckham: So if it's all right with everybody, I would suggest we recess for 10 minutes, collect

[0:54:49] Trustee Luckham: our thoughts, or 15, 10, collect our thoughts and come back together and then really get

[0:54:54] Trustee Luckham: into this because this is really a significant decision-making moment is that okay with everybody

[0:55:01] Trustee Luckham: 10

[0:55:01] Voice 9: 30 then sir so

[0:55:03] Trustee Luckham: let's get a note up on the screen and let's say we'll come back at 10 30

[0:55:06] Trustee Luckham: and that'll be

[0:55:06] Voice 5: good okay

[0:55:08] Voice 9: sir thank you

[1:09:36] Voice 5: There they go. It looks like it's 10.30.

[1:09:41] Voice 5: So everybody's here.

[1:09:44] Voice 5: Russ?

[1:09:53] Voice 5: His electronics are off at the moment.

[1:09:57] Trustee Luckham: Okay.

[1:09:58] Trustee Luckham: And our trustee, Elliot, we're waiting for...

[1:10:01] Voice 5: There you are. Perfect.

[1:10:03] Voice 5: Hello.

[1:10:05] Voice 5: Chair Lockham?

[1:10:07] Trustee Maude: Yes?

[1:10:08] Trustee Maude: Did you get my email?

[1:10:09] Trustee Maude: No.

[1:10:11] Trustee Maude: I just sent you a brief email asking a question.

[1:10:16] Voice 14: Okay.

[1:10:17] Voice 14: But it's

[1:10:18] Trustee Maude: not imminent, but if you could look at it before the end of the meeting.

[1:10:22] Voice 14: Okay, I'll look at it now.

[1:10:24] Voice 14: I

[1:10:24] Voice 5: see that missed opportunity.

[1:10:33] Voice 5: Yeah, thank you for that.

[1:10:38] Voice 5: Perhaps when we go into new

[1:10:48] Trustee Luckham: business or correspondence there, maybe that would be an opportunity, David.

[1:10:54] Voice 6: Okay, thank you.

[1:10:55] Trustee Luckham: Thank you.

[1:10:56] Trustee Luckham: And I'll let you take the lead on that.

[1:10:58] Voice 6: Thank you, sir.

[1:10:58] Voice 6: um

[1:11:03] Voice 5: is laurie is russ there uh i see his equipment is still turned off oh i see

[1:11:15] Voice 5: oh there you are okay

[1:11:22] Trustee Luckham: so ceo thank you for that uh introduction um you know i just want to say

[1:11:30] Trustee Luckham: it's remarkable reflecting upon the work of 2016 and the uh the workshop agenda that came out

[1:11:40] Trustee Luckham: out from that. And then indeed, the reporting out from Victoria Bushnell Consulting, capturing

[1:11:47] Trustee Luckham: the absence of it. It's amazing work when you reflect on it. And this is perhaps an opportunity

[1:11:55] Trustee Luckham: to catalyze this into a vision statement. And, you know, I think that I'll just maybe say that,

[1:12:03] Trustee Luckham: you know, some of the things that are focused on in all of this material is

[1:12:07] Trustee Luckham: are captured in the key themes of caring connected communities healthy natural environment

[1:12:13] Trustee Luckham: reconciliation local business water stewardship green affordable housing renewable energy

[1:12:19] Trustee Luckham: cross-cutting ideas you know and indeed uh out of the report uh highlighting the the number of

[1:12:27] Trustee Luckham: vision statements provided um is um and the question about aspirational or otherwise

[1:12:33] Trustee Luckham: wise, has all been captured and here for us to advance. And I just think it's remarkable

[1:12:41] Trustee Luckham: that we haven't turned our attention to this sooner. So, CAO, how do you think we should,

[1:12:47] Trustee Luckham: do you want some questions or some far-flung thoughts? I do want to address the six

[1:12:57] Trustee Luckham: key questions that you have there because I think that'll help advance us in a meaningful way

[1:13:04] Trustee Luckham: so any advice you have please I

[1:13:08] Voice 8: think Mr. Chair we should go around the table and get what the

[1:13:11] Voice 8: vice chairs think the questions I you don't have to walk through every one of those questions

[1:13:17] Voice 8: these are just to get you and the group going in some conversation at the end of our time here

[1:13:25] Voice 8: um whether you agree with yes we will have a visioning session two what would be you know

[1:13:32] Voice 8: some supportive information that trustees would need to have that um discussion on whether or not

[1:13:38] Voice 8: you think an outside person or a staff slash trustee facilitated session would be best

[1:13:44] Voice 8: and the nesting of of a vision discussion in the actual trust council meeting vis-a-vis this the

[1:13:52] Voice 8: the part three discussion and the corporate plan.

[1:13:54] Voice 8: So I'm going to be taking notes.

[1:13:57] Voice 8: I'm happy to drop into the conversation at any point.

[1:14:02] Voice 8: It's just, yeah, are we headed in the right direction here?

[1:14:04] Voice 8: And do you think we can do this?

[1:14:06] Voice 8: And then later on,

[1:14:07] Voice 8: when we talk about the trust council scheduling, we'll go,

[1:14:09] Voice 8: well, how much time do we need for this?

[1:14:13] Trustee Luckham: Okay, so that's great.

[1:14:14] Trustee Luckham: So you've kind of summarized that.

[1:14:16] Trustee Luckham: And so I don't need to say any more,

[1:14:19] Trustee Luckham: except let's go around the table.

[1:14:21] Trustee Luckham: let's focus on the questions that the CAO has answered.

[1:14:25] Trustee Luckham: Not so much, we're not going to dig into the vision,

[1:14:28] Trustee Luckham: making our own vision statements or values or whatever,

[1:14:32] Trustee Luckham: but some of the key questions about advancing this.

[1:14:35] Trustee Luckham: And I'm going to start in the middle now

[1:14:37] Trustee Luckham: and I'm going to go Trustee Peterson

[1:14:39] Trustee Luckham: and then Maude and then Elliot,

[1:14:41] Trustee Luckham: and then I'll mix it up differently next time.

[1:14:46] Voice 13: Okay, thank you, Chair.

[1:14:48] Voice 13: And thank you CAO for your encapsulation

[1:14:52] Voice 13: of the governance committee comments,

[1:14:57] Voice 13: which I think, I feel like you captured that well.

[1:15:01] Voice 13: I would say in general, I'm in agreement

[1:15:05] Voice 13: with the comments from the governance committee.

[1:15:10] Voice 13: Quickly through the six questions,

[1:15:13] Voice 13: I think one of the important things

[1:15:15] Voice 13: as to make a distinction between arriving

[1:15:19] Voice 13: striving at the perfect vision statement

[1:15:23] Voice 13: and something that the trust council can work with

[1:15:27] Voice 13: that we can, like, I don't want us to get caught up

[1:15:31] Voice 13: on striving for absolute perfection

[1:15:35] Voice 13: in the wordsmithing of a vision statement.

[1:15:41] Voice 13: Question two, I think the simple declaration.

[1:15:43] Voice 13: Question three, I think region and role.

[1:15:46] Voice 13: roll. Question four, what is it and why do we want it? Question five, I think the policy

[1:15:54] Voice 13: statement is not the vision. And question six, staff and trustees, I do support the

[1:16:02] Voice 13: notion of using these four potential statements in the report as a starting point for discussion.

[1:16:13] Voice 13: I think that it will give all of us something to work from.

[1:16:20] Voice 13: And in fact, if it's in the agenda package,

[1:16:24] Voice 13: there may be trustees that are going to work on it

[1:16:26] Voice 13: a little bit prior to the meeting,

[1:16:28] Voice 13: prior to the exercise itself.

[1:16:29] Voice 13: So those are my thoughts without going on too much at length

[1:16:36] Voice 13: and I'll turn it over back to the chair.

[1:16:39] Voice 13: Thank you.

[1:16:39] Voice 13: Okay,

[1:16:42] Trustee Luckham: thank you. So Trustee Maude, go ahead.

[1:16:44] Voice 5: Thank

[1:16:45] Trustee Maude: you. The questions, I'm not experienced enough really to maybe offer

[1:16:52] Trustee Maude: a proper answer to the questions as presented. My concern more is if we're going to do an exercise

[1:17:01] like this, that, as Russ alluded, is do we have the time within our schedule to do it properly?

[1:17:09] The feedback I got back from the SWAT exercise we did in Gabriola was that people felt that

[1:17:16] that should have been a day-long exercise, not the condensed version.

[1:17:22] And again, I'm new to this, so I don't know whether

[1:17:25] Trustee Maude: or not we did adequately budget the

[1:17:29] Trustee Maude: time on Gabriola, and I would like to sort of have some reassurance that if we're going

[1:17:34] going to do a monumental thing such as this exercise that we do allocate the appropriate

[1:17:40] amount of

[1:17:41] Trustee Maude: time whatever that may be to do it mr

[1:17:49] Voice 9: chair okay

[1:17:50] Trustee Luckham: go ahead cao um

[1:17:52] Voice 9: as we go through this

[1:17:54] Voice 9: the

[1:17:56] Voice 8: least specifics you provide me the more i have to do it so just think that through um and

[1:18:04] Voice 8: And at the end of the day, when the trustees come back and go, that's not what I wanted, or this isn't any good, or maybe they think it's great.

[1:18:13] Voice 8: Hey, if it's great, I'll stand up and go, I came up with that, if there isn't any specificity.

[1:18:22] Voice 8: Otherwise, that's what the default ends up being.

[1:18:27] Voice 8: So, thanks.

[1:18:28] Voice 8: Just as much insight as possible will be helpful.

[1:18:32] Trustee Luckham: Okay.

[1:18:32] Trustee Luckham: Thank you, Russ, for that important message.

[1:18:35] Trustee Luckham: And we can go around here a couple of times as we see the conversation developing.

[1:18:42] Trustee Luckham: And Vice Chair Elliott, over to you, and then I'll pick up after you.

[1:18:47] Voice 7: Sure.

[1:18:49] Voice 7: I think in answer to question two, the goal of the visioning process.

[1:18:55] Voice 7: Can you speak up a little bit?

[1:18:57] Voice 7: Oh, sorry.

[1:18:58] Voice 7: It might be my microphone.

[1:18:59] Voice 7: Is that better?

[1:19:00] Voice 5: That's better, yeah.

[1:19:01] Voice 7: Okay.

[1:19:01] Voice 7: so in answering number two the goal of the visioning session I do agree that

[1:19:07] Voice 7: a simple declaration is best but incorporating a little bit of the values would be helpful

[1:19:18] Voice 7: and as an example I keep turning to Euclid's updated OCP and their vision statement

[1:19:26] Voice 7: is very simple but it does include the value that they place on um on the natural environment and

[1:19:36] Voice 7: on the so for an example the value we place on the outstanding beauty and diverse natural

[1:19:42] Voice 7: habitat of this place so something that does reflect our values um would be great

[1:19:49] Voice 7: um i look at these four versions and a lot of them are actually about how we work

[1:19:57] Voice 7: sort of joint management with first nations um alignment with first nations

[1:20:06] Voice 7: and so something that indicates how we do the work like aspirational frankly just bugs me

[1:20:18] Voice 7: because it's not necessarily always rooted in the reality and so something that indicates the

[1:20:27] Voice 7: practical elements of how does this government work so i'm not sure if that answers the question

[1:20:34] Voice 7: of is this about governance but i do think that um could be helpful um what process or visioning

[1:20:46] Voice 7: exercise would benefit trust council this is a tricky one because we've got a lot of strong views

[1:20:55] Voice 7: and in some ways they don't necessarily look like they meet and so if this is a visioning exercise

[1:21:02] Voice 7: that's just do you pick you know version one two three or four we could end up in a in the weeds

[1:21:11] Voice 7: of well i don't think sustainable communities belong in our vision or i don't think

[1:21:17] Voice 7: I think ecological protection belongs. So the benefit could be that we have a really good discussion, everybody actually feels heard. And in the end, we do land on something that's broad, aspirational, has some values in it, but at least we've had a discussion and people are different trustees can see themselves in it.

[1:21:43] Voice 7: so i think i'm of two minds as to what would really benefit trust council um whether it's

[1:21:51] Voice 7: to go through the whole process again do a day-long thing or pick you know this is our

[1:21:57] Voice 7: starting point here's four versions we've already done the work um let's use this to

[1:22:03] Voice 7: to see if we can land something that carries us forward

[1:22:09] Voice 7: and then i agree with with tim on the process being delivered by staff and and done in-house i

[1:22:17] Voice 7: think that would be fine and i like the whole order of presentation that governance committee

[1:22:33] Voice 7: brings forward there um the work on the object and then we get into corporate plan discussion

[1:22:40] Voice 7: discussion, and do some vision work. So I think those are my comments for now.

[1:22:47] Voice 5: Okay, thank you, Vice Chair Elliott. So my

[1:22:55] Trustee Luckham: own thoughts are, and I'm just going to follow the

[1:22:57] Trustee Luckham: question, because I wrote out some answers. But one of the key considerations is, I think that

[1:23:04] Trustee Luckham: values is an important element and and how and then how does the vision support the values

[1:23:12] Trustee Luckham: um uh but clearly there needs to be a balance between environment and community that we're

[1:23:19] Trustee Luckham: acknowledging um and then

[1:23:22] Voice 5: um how neither um the

[1:23:35] Trustee Luckham: the environment and community i guess is what i

[1:23:37] Trustee Luckham: want to say neither the environment or community and the associated values operates in isolation

[1:23:44] Trustee Luckham: and it has ever been thus and so if we're if we have a vision it needs to embrace those elements

[1:23:54] Trustee Luckham: in order to find support from all uh uh sectors of council and the public because the public also

[1:24:03] Trustee Luckham: needs to support what the vision of the Islanders Trust is. So what's the goal of this? I don't

[1:24:13] Trustee Luckham: think we need to develop the values. I think that we can identify the key values that we all share

[1:24:21] Trustee Luckham: and then declare a vision that supports those values. And I actually do think that it needs

[1:24:28] Trustee Luckham: to be aspirational, but I think the aspirational aspect of that can embrace Southern, the governance

[1:24:36] Trustee Luckham: and the, where was that, operations of the organization, because I think that that is

[1:24:43] Trustee Luckham: important. So that's kind of the next question, or

[1:24:46] Voice 5: the focus of the visioning is, so my writing

[1:24:56] Voice 5: could always be better towards

[1:25:00] Trustee Luckham: the region and the role. So the region and the role is certainly

[1:25:04] Trustee Luckham: what the focus is. You know, it's the islands in the Salish Sea, the legacy provided to us

[1:25:13] Trustee Luckham: through First Nations, through knowledge and inherent protection. And then the role of the

[1:25:22] Trustee Luckham: the Islanders Trust is of course important in that going forward and in many respects fixing

[1:25:30] Trustee Luckham: things that have not evolved the way they could have or should have. And so certainly there needs

[1:25:40] Trustee Luckham: to be an acknowledgement of the reconciliation piece in this. And then with respect to governance

[1:25:47] Trustee Luckham: and operations i think that we want to be excellent in that work and so i think that's

[1:25:53] Trustee Luckham: part of the vision also is to acknowledge that we want to aspire to be you know years ago we

[1:26:00] Trustee Luckham: wanted to be the best coastal stewards you know and cao you're responsible for that thought

[1:26:05] Trustee Luckham: in many respects or he's capturing it in that way um so that's that question three and then

[1:26:13] Trustee Luckham: And question four is the tricky one here.

[1:26:17] Trustee Luckham: And, you know, I just I said the governance committee all repeated again that not coming out of this session with a vision isn't going to be a failure, not coming out of this session without a vision.

[1:26:29] Trustee Luckham: We have clearly had a long conversation and come to some understanding and that maybe we need to do more work and maybe we need some facilitation to get there.

[1:26:39] Trustee Luckham: But I do believe that if we keep it simple, based on values that we agree upon, keep it aspirational, acknowledging all the pieces, community, environment, operations, short is sweet, obviously, but that we can do that.

[1:26:57] Trustee Luckham: So I do think that it needs to be guided in some way rather than a complete free-for-all.

[1:27:04] Trustee Luckham: And I do tend to think that, one, it's kind of late to try and find some contractor that might do it that shares something of the island's trust in order to be able to be genuine on the topic.

[1:27:22] Trustee Luckham: topic but and i wonder about how it is we might facilitate a fresh voice and so i and you know

[1:27:32] Trustee Luckham: the vision statement is a communications element um uh communicating our aspirations um as an

[1:27:40] Trustee Luckham: organization and i wonder whether or not that fresh voice is not a one of our staff in communications

[1:27:46] Trustee Luckham: that is a potentially a new person in the organization and that's a lot to ask i know

[1:27:51] Trustee Luckham: but would provide a freshness to it that might be helpful to advance the conversation.

[1:28:01] Trustee Luckham: So finally, the vision is not the policy statement, but certainly the vision needs

[1:28:11] Trustee Luckham: to live in the policy statement as the aspiration for the reason why all of the directives and

[1:28:17] Trustee Luckham: everything else uh exists in the world to facilitate and it's really the nuts and bolts

[1:28:23] Trustee Luckham: that we don't need in the vision statement we need to have that articulated in a policy

[1:28:27] Trustee Luckham: and um and so yeah indeed a vision statement is not policy it guides all of that stuff as well as

[1:28:36] Trustee Luckham: the legislation which is the mandate um which is the mission it's also not a vision statement um

[1:28:43] Trustee Luckham: It guides us in our work. So the vision and the mandate both jointly guide us in our work and our decision making.

[1:28:51] Trustee Luckham: And then the final is the process best delivered by staff or consultants. I'm leaning towards staff.

[1:28:56] Trustee Luckham: And so those are my remarks. And you've heard from all of us now.

[1:29:02] Trustee Luckham: And maybe there's some additional thoughts from what we've heard from each other.

[1:29:08] Trustee Luckham: um i'd like to provide that opportunity and then let's go back to russ to see

[1:29:12] Trustee Luckham: what else you you need or how much more conversation we need to have do we need to

[1:29:16] Trustee Luckham: i think what i heard from you is yes we do need to uh come to a place where we're providing you

[1:29:25] Trustee Luckham: more direction rather than less um as a political body um so i'm looking for any hands up from

[1:29:32] Trustee Luckham: from anybody else. Otherwise, I'll go to

[1:29:33] Trustee Luckham: Ruff. See you. Over to you.

[1:29:37] Voice 8: So, just hearing

[1:29:39] Voice 8: the conversation and

[1:29:42] Voice 8: the other deep thought

[1:29:44] Voice 8: pieces that we're engaging in

[1:29:46] Voice 8: in September.

[1:29:48] Trustee Maude: Yeah. I'm just

[1:29:51] Voice 8: going to speak to a couple concepts

[1:29:53] Voice 8: and see whether they make

[1:29:55] Voice 8: sense. You can't have a

[1:29:59] Voice 8: vision unless you've had one.

[1:30:00] Voice 8: had a conversation about what the vision will be. So I think that there's two outcomes of a

[1:30:08] Voice 8: visioning session. The first is the discussion itself. And the second may or may not be a vision

[1:30:15] Voice 8: statement proper. We'll see what happens. But initially, at least, we have to understand what

[1:30:23] Voice 8: a vision is and what it does for an organization. So that's, you know, fairly pro forma. That can

[1:30:30] Voice 8: can be provided in some reporting what a vision is. But I then think we have to engage in a

[1:30:35] Voice 8: conversation that stays at a conceptual level about what that vision is so that trustees can

[1:30:42] Voice 8: have a discussion around it and sit and see whether they have something in common instead of just

[1:30:47] Voice 8: reading a proposed vision statement and then going through a wordsmithing exercise. There has to be

[1:30:54] Voice 8: some conversation i think that's going to get started during the section three conversation

[1:30:59] Voice 8: and that that could ably trickle into you know okay well given that um um here's some key concepts

[1:31:10] Voice 8: that need to need to be discussed between us how does how does a housing advocate and an

[1:31:16] Voice 8: environmental advocate end up with the same vision and you know what what opportunities do we have to

[1:31:21] Voice 8: to do that so i think the first thing is we have to say if we have the discussion that is one of

[1:31:29] Voice 8: the goals not just ending up with a statement i think these statements can be offered as examples

[1:31:37] Voice 8: as well as i can use a euclid or even the conservancy we can provide a couple examples

[1:31:45] Voice 8: of what a visioning statement is but when the gavel goes down and the conversation starts

[1:31:52] Voice 8: starts um what would be the best way you know i can go off and think it and bring something back

[1:32:00] Voice 8: but is it in is it feasible to have that conversation in the round with 26 people

[1:32:07] Voice 8: around what are some key like what do you think is the vision for this place we put that question

[1:32:11] Voice 8: out there and then you've got 26 trustees you know they've been tasked with thinking of what

[1:32:17] Voice 8: that is and trying to express it with their colleagues would that work in the round would

[1:32:23] Voice 8: Would it be better to go into the groups again, maybe with, you know, associated time?

[1:32:27] Voice 8: What do you think would work best for you as participants?

[1:32:32] Voice 8: And then we bring that information back.

[1:32:34] Voice 8: And the actual statement probably will not land at that session.

[1:32:39] Voice 8: It has to be taken away and put together and then brought back.

[1:32:45] Voice 8: It's not so much about a statement.

[1:32:47] Voice 8: Great if we get it.

[1:32:48] Voice 8: It's about a visioning exercise to see if we can maybe not get the words perfect, but get the concepts lined up that represent the either the average or the basic vision for this organization and this particular group of trustees.

[1:33:04] Voice 8: So I think we should de-emphasize that I hope we get there and I think we can end up with a short pithy explanation of that.

[1:33:12] Voice 8: But there needs to be some room, an hour or two or whatever it is, to have the conversation around what is my vision?

[1:33:18] Voice 8: and explain it and if if that was simply the question and that was the homework trustees did

[1:33:25] Voice 8: we could be recording and getting common themes um down and recording some of those common themes

[1:33:33] Voice 8: um and then have these up and maybe someone um advances one of these with some amendments or

[1:33:42] Voice 8: comes up with another one um you know i i think this is possible but i don't think we can be

[1:33:50] Voice 8: be determinative and say exactly how it's, we have to put a framework together to have the

[1:33:55] Voice 8: conversation because it's going to be awkward starting. It's going to, I'll think about who

[1:34:03] Voice 8: could best, whether it's myself or someone else, who could best get the groups going. But I guess

[1:34:08] Voice 8: my question is, do you, if you agree with kind of what I've said, I will be defining that for

[1:34:15] Voice 8: trustees in that way it's to it's initially to have the conversation um and then to try and

[1:34:23] Voice 8: inculcate that or divine it into a simple statement but not to get lost in writing the statement

[1:34:29] Voice 8: and do you think we can do that all together or do you think we should have opportunities to go

[1:34:36] Voice 8: into you know we could have different um key concepts and people could go between them and

[1:34:43] Voice 8: then you know you could there could be a group of trustees working around values around um housing

[1:34:48] Voice 8: issues there could be and to see what would our what would the vision be around housing what would

[1:34:53] Voice 8: the vision be around the natural environment the coastal environment or we could do that all in one

[1:34:58] Voice 8: place that's kind of um i'm asking for some of your insights there um and then i'll go away and

[1:35:03] Voice 8: try and put something together i

[1:35:09] Voice 5: see trustee elliott yeah i've got some background noises

[1:35:12] Voice 5: as i'm muting so trustee elliott over to

[1:35:14] Voice 7: you yeah um i think those are oh sorry um those are great

[1:35:20] Voice 7: points um one word you said uh homework and i wonder if it'd be possible to pitch this to

[1:35:29] Voice 7: trustees as um you know two weeks before trust council here's your homework do some deep thinking

[1:35:37] Voice 7: on these questions, write some things down so that trustees come, well, and give some framing

[1:35:45] Voice 7: on what is the vision, but not necessarily where we're going to land, perhaps, but some triggering

[1:35:52] Voice 7: questions that get people into that mind space so that we're already prepped for a discussion.

[1:35:59] Voice 7: um that could be helpful i don't know and then i do agree that the process is just as integral

[1:36:08] Voice 7: to the deliverable or as the deliverable it is the process of discussion and where do we

[1:36:17] Voice 7: come together where are we finding common common ground um i'm not sure what the best

[1:36:24] Voice 7: whether it's open sort of world cafe tables where people can circulate and put ideas you know around

[1:36:32] Voice 7: a theme or we go away in little groups i think we did that it'd be interesting to try something

[1:36:38] Voice 7: different um yeah

[1:36:40] Voice 8: i'm

[1:36:41] Voice 7: a little bit wary of concentrating on themes because then you might

[1:36:46] Voice 7: get folks that are you know um really strong on one element and we don't get the cohesive thing

[1:36:54] Voice 7: what is the common commonality to to how we

[1:36:58] Voice 8: work together it becomes issue oriented instead of

[1:37:00] Voice 8: instead of like um a universal yeah universal

[1:37:05] Voice 8: expression i

[1:37:06] Voice 7: think that would separate rather

[1:37:07] Voice 7: than bring us together so okay

[1:37:10] Voice 9: uh trustee peterson i don't know whether yeah you can see

[1:37:18] Voice 5: okay

[1:37:20] Voice 13: thank you uh i want to just agree with uh some of what i heard there i think it's useful

[1:37:26] Voice 13: to both uh to both have some um full council you know the round round table but also to to do the

[1:37:38] Voice 13: breakout groups i think the uh the group um not being as formal of a of a procedure as as going

[1:37:51] Voice 13: around the entire council table so i want to support the idea of both both segments of that

[1:37:57] Voice 13: and i definitely want to support the um the concept that we do want to avoid having

[1:38:05] Voice 13: issue centric groups in fact i would i would say that that it's better if all the groups are um

[1:38:17] Voice 13: working more generally and and for some of the reasons that that trustee uh elliott outlined

[1:38:23] Voice 13: I, you know, the focus is not to drill into individual issues.

[1:38:32] Voice 13: As we look at the report from the last session, lots of that stuff has been covered.

[1:38:39] Voice 13: That's what we're not.

[1:38:40] Voice 13: That's not what we're trying to do.

[1:38:41] Voice 13: We're trying to come up with a pithy, if possible, but, you know, a short statement.

[1:38:49] Voice 13: statement, the more we try and drill into individual issues, the farther we get away

[1:38:53] Voice 13: from where I think we're wanting to go here. So I would avoid specific topic groups and make

[1:39:01] Voice 13: them

[1:39:01] Voice 5: all general. That would be my thought. Okay. Thank you, Trustee Peterson. I'm not

[1:39:11] Trustee Luckham: seeing David's hand up at the moment, so I'll just jump in. Please jump in, David.

[1:39:16] Trustee Luckham: David. I kind of like generally the ideas. I think that there's definitely some value in

[1:39:26] Trustee Luckham: splitting it up into groups, but that if we split it up into groups, I think I would call it for

[1:39:32] Trustee Luckham: efficiency sake in that let's just say it's five people in each group or whatever the magic number

[1:39:38] Trustee Luckham: might be um that just speak to the broad vision statement idea after introduction of some of the

[1:39:48] Trustee Luckham: concepts and direction for them to have that conversation avoiding indeed the the issues and

[1:39:54] Trustee Luckham: somehow

[1:39:54] Voice 5: embracing values sorry um somehow embracing values and um because but i don't

[1:40:09] Voice 5: think that we need to spend a lot

[1:40:10] Trustee Luckham: of time in there because and then of course there's a reporting out

[1:40:15] Trustee Luckham: phase so whatever the magic number is or the number of individuals in a group somebody is

[1:40:20] Trustee Luckham: taking very precise notes capturing the elements of a vision statement that the individuals in that

[1:40:28] Trustee Luckham: group

[1:40:29] Voice 5: individuals in that i'll have to call you back sorry um um

[1:40:40] Trustee Luckham: so reporting back to the group

[1:40:42] Trustee Luckham: And then the group needs to have a broad conversation on everything that was

[1:40:45] Trustee Luckham: heard in those, in the, in the full round.

[1:40:49] Trustee Luckham: Yeah.

[1:40:50] Voice 8: That gets super inefficient though. Doesn't it?

[1:40:52] Voice 8: I

[1:40:53] Trustee Luckham: don't know

[1:40:53] Voice 8: when we have the groups and then the groups come back and then

[1:40:56] Voice 8: everyone's got to be heard in the groups and then the groups have to be

[1:40:59] Voice 8: represented and they have to be accurately said to the whole.

[1:41:02] Voice 8: So this is what we're collectively wrestling with is if they all go off and do

[1:41:07] Voice 8: the same thing and then they all come back to the same place,

[1:41:10] Voice 8: we have to spend a good half hour reporting back what everyone said um yeah how to make that smooth

[1:41:18] Voice 8: i guess well

[1:41:19] Trustee Luckham: yeah that's what i'm after because what happened in the in the um the swat is there

[1:41:25] Trustee Luckham: was a variety of opinions later that said oh gosh i wish we could have done that all together and

[1:41:32] Trustee Luckham: then oh i i wish i could have had that was were they recorded i would listen to the recordings

[1:41:37] Trustee Luckham: So how do

[1:41:38] Trustee Luckham: we provide that opportunity and respect that not everybody's happy with individual breakout groups because you don't get to hear what so-and-so that wasn't in my group said and that sort of thing.

[1:41:51] Trustee Luckham: you know so i'll just say the other thing is i think actually realistically this could be three

[1:41:56] Trustee Luckham: hours two hours of an initial conversation and then an hour maybe after on an even on the next

[1:42:02] Trustee Luckham: day that says this is kind of generally what we heard and and we're going to bring this back to

[1:42:08] Trustee Luckham: you in december with some ideas on and i'm assuming that's what you're thinking is that

[1:42:12] Trustee Luckham: we get through to some place where we everybody's thought they've been heard and then in december

[1:42:19] Trustee Luckham: you're going to capture those elements in something that may end up being in a wordsmith

[1:42:25] Trustee Luckham: vision statement yeah

[1:42:27] Voice 8: i mean if if for whatever reason heaven's parted and handed us

[1:42:31] Voice 8: um a beautiful statement at the time i i'm sure we'd all take it um given that uh the history of

[1:42:40] Voice 8: this stuff has been pretty fraught i mean um the simpler we keep it and the better an opportunity

[1:42:47] Voice 8: for all trustees to wade into the question um the more we talk no matter how awkward it is

[1:42:56] Voice 8: i think all trustees have to hear all trustees and i i and we just have to figure out a way to

[1:43:05] Voice 8: manage that conversation not not we specifically but how the the body organizes that conversation

[1:43:12] Voice 8: So it's a value and that it it proceeds in a way that ends up with something that people have interest in.

[1:43:23] Voice 8: So I think I'm less about the recommendation to have the breakout groups.

[1:43:27] Voice 8: I think a vision needs to be that language needs to be shared and everyone hear what the different ideas are.

[1:43:33] Voice 8: So you're you're helping quite a bit.

[1:43:39] Voice 7: sorry i've got a just an idea on process before you move on chair yeah

[1:43:44] Trustee Luckham: i just wanted to add

[1:43:45] Trustee Luckham: process go ahead no you go for it okay fine so i tend to agree with you and what i'm hearing is

[1:43:52] Trustee Luckham: we do this in the round you know what we don't haven't done historically in the round when all

[1:43:57] Trustee Luckham: 26 trustees are talking is we don't actually capture on a whiteboard the elements and list

[1:44:04] Trustee Luckham: And it might be a little onerous. But often, and I might fall for that as much as anything, trustees go on at length about things. And we need to be succinct. But, and I think Trustee Elliott's recommendation, here's the homework, write it down, come to council with what you think is important.

[1:44:25] Trustee Luckham: important but indeed many in some respects maybe unless you've got something handed down from

[1:44:31] Trustee Luckham: heaven let's not come with a motion or a already drafted

[1:44:35] Trustee Luckham: uh vision statement come down with the

[1:44:37] Trustee Luckham: elements of it so that we together can do it but i think in the round is a good idea from what i'm

[1:44:43] Trustee Luckham: hearing but we need to capture the elements in a way that is meaningful rather than some of the

[1:44:49] Trustee Luckham: conversation getting lost and

[1:44:51] Voice 8: just before we go to trustee elliot i actually would recommend to

[1:44:54] Voice 8: you that this not be a structured shared discussion yeah um

[1:45:00] Voice 8: that in fact people can

[1:45:02] Voice 8: screw up by saying lots of different things for a long time um that uh a visioning discussion no

[1:45:10] Voice 8: matter how it you know we have to this has to be thought through needs to be able to sort of flow

[1:45:14] Voice 8: a little bit and um people arrive at things maybe we get into a dead end and go another direction

[1:45:20] Voice 8: and allow that to happen like i i'd recommend against two minutes for everybody around the

[1:45:25] Voice 8: table like that kind of approach i don't think that's going to fly i think putting something

[1:45:30] Voice 8: out there um in a sequenced way and exhausting the room um in terms of its intellectual interest

[1:45:39] Voice 8: in a particular thought and then moving on to the next one and then seeing if you can pull them all

[1:45:44] Voice 8: together might be the best way forward just as we discuss things but anyway

[1:45:47] Trustee Luckham: okay i'll come to you

[1:45:48] Trustee Luckham: so i agree um however we need to be courteous and respectful and that individuals can't dominate

[1:45:58] Trustee Luckham: the conversation and we need to hear from everybody so indeed we can slack off on the

[1:46:03] Trustee Luckham: chairing but we also need to hear from everybody rather than two or three individuals that are the

[1:46:09] Trustee Luckham: heavy lifter types um want to do all the lifting and the quiet introspective individuals aren't

[1:46:16] Trustee Luckham: doing any talking anyway trustee elliot so

[1:46:21] Voice 7: i do agree with spanning this over two days with maybe

[1:46:26] Voice 7: i would almost think about three rounds um so these are just ideas um no idea if it would work

[1:46:35] Voice 7: but what if there was almost a think of it as a competition a call for call for pitches or

[1:46:43] Voice 7: competition. You come prepared with, you know, your list of values and your vision for what the

[1:46:49] Voice 7: Islands Trust does or how we accomplish it. You get into breakout groups. And each group is

[1:46:58] Voice 7: challenged to come up with a consensus on either one of the four iterations from 2017, say they

[1:47:09] Voice 7: back that one or their own version and those are written down on white boards or some kind of

[1:47:15] Voice 7: shared digital template and we go for lunch and everybody gets to circulate and look at

[1:47:22] Voice 7: those boards and then we go away come back the next day and there's a discussion we've had a

[1:47:29] Voice 7: chance to digest it um everybody's got a sort of proposed maybe some of them are similar

[1:47:35] Voice 7: um there's an open discussion and what if we just vote like yeah this one i feel comfortable with

[1:47:44] Voice 7: you know yeah five

[1:47:45] Voice 7: trustees back number three and 20 are behind version eight which totally

[1:47:52] Voice 7: came out of the blue but lands really well with everybody um so that everyone has a say

[1:47:59] Voice 7: there's open discussion but it's not necessarily on the floor where we're having to

[1:48:05] Voice 7: manage it so much yeah

[1:48:08] Voice 8: you know you're saying a really interesting thing and that and

[1:48:12] Voice 8: i led by saying the discussion is as much a product as the statement but in a way i think

[1:48:19] Voice 8: i think one of the things you're saying is just by tackling everyone with doing a statement that

[1:48:24] Voice 8: means the discussion is going to happen so you so actually working towards here's the goal it's

[1:48:29] Voice 8: a short statement that summarizes the vision for the islands trust that would then drive you know

[1:48:37] Voice 8: you get people tasked with that you look at it it happens over the two or three days

[1:48:41] Voice 8: is that kind of thing and then you just work off of those various versions and that generates the

[1:48:47] Voice 8: conceptual discussion because

[1:48:48] Voice 7: people are then working on their own consensus within a small

[1:48:53] Voice 7: group, right? And that practice is what we need to do. That is the deliverable for me that I think

[1:49:01] Voice 7: we need for trust counsel is that we work towards consensus or participatory decision-making. And

[1:49:07] Voice 7: doing that in a small group is much easier to practice than a large group of 26 trustees.

[1:49:17] Voice 5: Okay. Thank you for that. Trustee Maude, I want to provide you an opportunity.

[1:49:22] Voice 5: certainly um

[1:49:24] Trustee Maude: i i very much concur with vice chair elliott's um homework exercise i think that's

[1:49:32] what's going to bring so much to the table is in fact bringing stuff to the table so rather than

[1:49:38] coming in with with blank minds is that people have had an opportunity to wrap their heads around

[1:49:44] around things, perhaps put pen to paper,

[1:49:48] and then it gives a foundation to work from.

[1:49:52] Other than that, again,

[1:49:54] Trustee Maude: I'm new to this type of process,

[1:49:56] Trustee Maude: so I don't really know what does or does not work,

[1:49:59] Trustee Maude: but I like what I'm hearing.

[1:50:00] Voice 5: Okay, so thank you.

[1:50:07] Voice 5: CAO, what are you hearing?

[1:50:10] Voice 9: Okay, I've got enough to kind of,

[1:50:15] Voice 9: I don't think we've arrived at a...

[1:50:17] Voice 5: I think I've lost the internet here for some reason.

[1:50:21] Voice 8: I think I need to go away and then come back and present you with a condensed version of

[1:50:27] Voice 8: these ideas, plus the governance committee's ideas.

[1:50:30] Voice 8: The one thing I will say is everything's determined, everything's contingent around here.

[1:50:40] Voice 8: Just it's the times we're in, because we're going to, as much planning as we have, we're

[1:50:45] Voice 8: going to have a section three conversation.

[1:50:46] Voice 8: We're going to have the corporate planning, you know, so that conversation prior to the

[1:50:51] Voice 8: the visioning and those things will impact what people think and feel and express about vision

[1:51:00] Voice 8: so I don't think we'll I think we have to have a general opportunity to have these conversations

[1:51:05] Voice 8: with some guidelines around it in a decent process but we don't have to get perfect

[1:51:12] Voice 8: and enough time needs to be provided so I need to go off and I need to bundle those things together

[1:51:20] Voice 8: I will bring that back to you probably by the 13th of September it won't be by the 25th because I

[1:51:30] Voice 8: won't be here so I'll be working on this that's the meeting that you approve the trust council

[1:51:38] Voice 8: agenda right yep

[1:51:43] Voice 5: sounds good so

[1:51:45] Voice 8: there will there would be time for some small course correction

[1:51:48] Voice 8: but not large course correction around a visioning session.

[1:51:53] Voice 8: You know, keep in mind, we have the telecoms

[1:51:55] Voice 8: that I can give you updates on,

[1:51:57] Voice 8: but I'm gonna basically take what I've heard

[1:51:59] Voice 8: from the governance committee and what I've heard from you

[1:52:01] Voice 8: and put together a simple session and build it

[1:52:07] Voice 8: and look at, consider some of the questions

[1:52:09] Voice 8: that are being suggested here.

[1:52:13] Voice 8: And I love the homework idea.

[1:52:14] Voice 8: So build that in and just come up with a proposal

[1:52:16] Voice 8: and um some sequencing for the trust council session okay

[1:52:23] Voice 5: uh trustee peterson thank you chair

[1:52:28] Voice 13: uh that all sounds great russ and um appreciate that and i would just i i'd love it if we could

[1:52:37] Voice 13: somehow gently uh remind all of us that um it'd be great if we land this at this session

[1:52:49] Voice 13: not the end of the world if we don't like just that finding some way to express that

[1:52:56] Voice 13: yeah that doesn't you know so we're not uh we're not removing all expectation

[1:53:05] Voice 13: but that we're not over hyping that you know if we do you get what i'm trying to say there like

[1:53:11] Voice 13: just some gentle way to say yes it'd be great if we get this and and it's not the end of the

[1:53:16] Voice 13: world if we don't finish it at september trust council

[1:53:19] Voice 8: indeed sir um and and just as a corollary

[1:53:24] Voice 8: i do think the executive committee should make a statement instead of me about what not what the

[1:53:34] Voice 8: vision or what their vision is but how the importance of it to to you as a leadership group

[1:53:41] Voice 8: group to inspire the rest of the body to do it and how it fits into the wider picture.

[1:53:48] Voice 8: And that needs to be some, I can't think of what it is, some expression, which you have

[1:53:54] Voice 8: around that, that drives the, that this is a value and this conversation needs to happen.

[1:54:01] Voice 8: And it could be related, you know, we don't know what we're going to uncover.

[1:54:05] Voice 8: This might get back to the governance review discussion, or it might get back to wherever,

[1:54:09] Voice 8: ever but trust counsel needs some space to have this type of conversation um in order to move

[1:54:15] Voice 8: forward the rest of the term and ec expressing that some way is is going to be valuable i totally

[1:54:24] Voice 7: agree um to me the value is in the simple elevator pitch i mean this is useful in the documentary

[1:54:32] Voice 7: world storytelling anywhere you go where you need to communicate what your idea is about what your

[1:54:40] Voice 7: organization is about you need an elevator pitch and this is just what is the islands trust how

[1:54:47] Voice 7: what is our vision for the islands uh not what is this strange unique federated government we've got

[1:54:54] Voice 7: all the literature on that but our vision for the islands it needs to be and i can i'm very happy to

[1:55:00] Voice 7: work on that because that's the essence of storytelling that's your nut graph that's your

[1:55:04] Voice 7: um and i had one more comment i actually sort of disagree with you trustee peterson um

[1:55:12] Voice 7: to water down this and say you know what it doesn't matter if we land this or not

[1:55:18] Voice 7: i think we could say this is an integral part of the process it doesn't have to be that difficult

[1:55:26] Voice 7: all of us have common vision and values some things that we can find in common and i believe

[1:55:32] Voice 7: we can get there so actually setting it out as i think we can get there

[1:55:36] Voice 8: a doable it's

[1:55:38] Voice 7: doable it's

[1:55:39] Voice 7: not that complicated you know every government goes through this every organization goes through

[1:55:44] Voice 7: this so not i just don't want us to get lost in the debate and the process for another whatever

[1:55:50] Voice 7: many years you got work to do so that's my opinion sorry

[1:55:54] Voice 5: about that we didn't know we lost you

[1:56:00] Voice 5: well we

[1:56:02] Voice 8: lost him again um maybe trustee peterson to finish this yeah

[1:56:07] Voice 13: i just i i just want to

[1:56:10] Voice 13: clarify uh trustee elliot elliot um well i'm not i wasn't trying to suggest that it that it's not

[1:56:17] Voice 13: important just that the uh that it doesn't necessarily it'd be great if we get there

[1:56:23] Voice 13: for september trust council but that it's not the end of the world if we don't get there at that

[1:56:28] Voice 13: that time we still need to do it so that's that's what I what I was trying to emphasize more is that

[1:56:37] Voice 13: the time and I don't know how to say that in a way that doesn't you know look like it's taking

[1:56:42] Voice 13: away the importance but um anyway just just want to just clarify that I do think it's important I

[1:56:49] Voice 13: do want us to get there uh and and maybe it's best not to say you know we don't get it done today we

[1:56:57] Voice 13: can get it done in december but i i don't know just i'm sort of thinking out loud here okay thanks

[1:57:04] Voice 8: um we're probably in a space where um trustee maude i think was the designated chair in the

[1:57:11] Voice 8: absence of chair luck i'm at least at this point we may have exhausted uh vice chair maude this

[1:57:17] Voice 8: topic um for now if you're comfortable with it and you're comfortable with the timelines i've

[1:57:23] Voice 8: suggested um we leave the conversation with the input from the governance committee

[1:57:28] Voice 8: your conversations right now the understanding that it will be staff led um that we do want to

[1:57:34] Voice 8: arrive that we some supplementary material needs to be presented i will add the four examples

[1:57:42] Voice 8: that could be elevated for consideration we'll see um and that we'll start to book time

[1:57:49] Voice 8: that's commensurate with the importance of this kind of discussion at the trust council meeting

[1:57:54] Voice 8: so i'd leave it with those sort of five ideas if you're fine with that thank

[1:57:58] Trustee Maude: you i really

[1:58:00] Trustee Maude: appreciate it because i'm glad you're doing it not me doing it and uh yes you are thank you um

[1:58:08] Trustee Maude: so if nobody else has anything else to contribute to that we move on to the draft september trust

[1:58:14] Trustee Maude: council schedule yeah

[1:58:16] Trustee Luckham: so uh cao um is there anything further that you need from this group

[1:58:22] Trustee Luckham: at this time no

[1:58:24] Voice 8: as long as you're comfortable with september 13th and and the interim discussion

[1:58:28] Voice 8: opportunities i'll provide between now and then but i have a fair amount of work to do between

[1:58:33] Voice 8: now and that date and that's when you're going to approve this the final agenda for trust council

[1:58:39] Voice 8: So

[1:58:39] Trustee Luckham: I'm going to suggest, Trustee Elliott, because you kind of volunteered there, that that conversation about the EC having some kind of a place that we're landing on, perhaps you might want to facilitate that and reach out to each of us and have a conversation with us and then assemble that into that elevator thing.

[1:58:59] Trustee Luckham: thing because I really like that concept is uh indeed that's how I go to UBCM is I've got all

[1:59:06] Trustee Luckham: these elevator speeches because you only get a minute or two minutes with people and you got to

[1:59:10] Trustee Luckham: sway them to be supportive so is that all right with you trustee Elliot is have a conversation

[1:59:16] Trustee Luckham: with each of us individually and then pull something together and spit it back out to us

[1:59:21] Trustee Luckham: and then indeed that'll land in the whole conversation here with the CAO sure happy to do

[1:59:26] Trustee Luckham: Does that sound good, CAO?

[1:59:27] Trustee Luckham: Sure.

[1:59:28] Trustee Luckham: Okay.

[1:59:29] Trustee Luckham: So I'm going to have to jump out of my car here in a few minutes, probably for 10 minutes.

[1:59:35] Trustee Luckham: But I think maybe let's have a quick look at the draft schedule here on page 87, if that's okay.

[1:59:43] Trustee Luckham: And I think, indeed, was there consensus on this being a two-day exercise,

[1:59:50] Trustee Luckham: something on the Wednesday and something on the Thursday that may be or where did

[1:59:56] Trustee Luckham: we end up on that and so overall what concerns are

[2:00:00] Trustee Luckham: there about the um wednesday schedule i'm concerned about the san juan county um i haven't

[2:00:06] Trustee Luckham: heard anything at this point as to whether or not we're having a conversation with them or not

[2:00:12] Trustee Luckham: ceo

[2:00:13] Voice 8: uh yeah there is something to talk about on this on page uh 87 and that's your agenda here

[2:00:21] Voice 8: i've heard nothing from san juan i haven't done anything particularly about it i think there was

[2:00:26] Voice 8: talk of maybe moving that to december um as a um a more like i don't know where the eternal

[2:00:36] Voice 8: challenge of i don't a trustee saying i don't get enough time to talk and then having a huge agenda

[2:00:42] Voice 8: at the same time it continues um for instance the closed meeting where there is going to be

[2:00:51] Voice 8: some discussion around legal opinions needs to happen earlier than thursday morning so that's

[2:00:59] Voice 8: probably going to happen on tuesday so both of the people who are at the governance report they

[2:01:06] Voice 8: can speak to that i don't have to speak to it but um they're aware that the section um three there's

[2:01:13] Voice 8: going to be a discussion of a summary of legal opinions that can't happen thursday morning and

[2:01:19] Voice 8: then you have a visioning session so there's that fundamental reordering here that's going to be

[2:01:26] Voice 8: required you have to build in time for the corporate planning process under executive

[2:01:31] Voice 8: because i'm going to have to explain that and present it to trust council that's going to take

[2:01:36] Voice 8: an hour and we have to then populate at least two sessions associated with visioning uh in the in

[2:01:45] Voice 8: the trust council so what you're looking at is almost not it uh and we're going to i think we're

[2:01:55] Voice 8: going to get the report from the ombudsperson um the reactions by trustees to that will itself

[2:02:01] Voice 8: determine how much time is needed um so yeah this is a big think trust council session it's on

[2:02:09] Voice 8: north pender we have to think about bringing the closed session earlier into the thing maybe at

[2:02:15] Voice 8: 4 30 um or or maybe it's almost the first thing we open with um after the um introduction and

[2:02:26] Voice 8: round table and then we take a break and then we moved into a closed session i think you have to

[2:02:30] Voice 8: think these uh these things over the good news is that you're on these various committees and

[2:02:34] Voice 8: and uh know that i'm bringing forward some real considerations here

[2:02:41] Trustee Luckham: right so this is really a

[2:02:44] Trustee Luckham: first draft i like the idea of having the in camera on the tuesday afternoon uh to wrap up

[2:02:51] Trustee Luckham: um and i've got to go because somebody's not waiting for me and so you can recess for 15

[2:02:57] Trustee Luckham: minutes or continue on i'll rejoin when i can david maude over to you thank

[2:03:05] Trustee Maude: you sir um so

[2:03:07] Trustee Maude: what's the pleasure do you want do you guys want to take a 15 minute break or would you like to

[2:03:10] Trustee Maude: continue on the calendar i

[2:03:13] Voice 9: think we should proceed sir okay

[2:03:14] Trustee Maude: i see tim there what do you

[2:03:18] Trustee Maude: have to offer sir uh

[2:03:20] Voice 13: thank you uh i agree that uh it makes sense to have that closed session

[2:03:28] Voice 13: on on the tuesday um i would actually be more in favor of having it early after the round table

[2:03:36] Voice 13: rather than at the end of the day okay just

[2:03:40] Voice 13: my experience is that the end of the day people

[2:03:43] Voice 13: people get tired uh we get less logical i would always uh prefer to put the fluffier

[2:03:51] Voice 13: receive for information pieces at the end of day uh whenever possible i i honestly think that we

[2:03:58] Voice 13: we don't do our best work late in the afternoon what if we if

[2:04:01] Voice 8: you may search what if we got rid

[2:04:03] Voice 8: of the trustee round table i

[2:04:06] Voice 13: i think actually that might be a good time saving but uh you know

[2:04:11] Voice 13: know i'm open to other thoughts on that sorry there's

[2:04:14] Voice 6: a bit of a cat

[2:04:15] Voice 13: fight yeah and then i

[2:04:19] Voice 13: thought we had discussed that that san juan was probably not going to happen until december

[2:04:23] Voice 13: i think we talked about issues of them getting to pender um and that we had sort of i thought

[2:04:30] Voice 13: we had sort of come to the point that december seemed to make more sense uh just for their

[2:04:36] Voice 13: logistics if nothing else so those are my thoughts yes let's do the closed session

[2:04:40] Voice 13: uh early in the meeting i'm fine with dropping the the round table uh unless i find when we

[2:04:48] Voice 13: don't actually have a topic for the round table it's not terribly consequential i think it is

[2:04:56] Voice 13: more interesting when we do have a topic and people really speak to a topic well that's the

[2:05:00] Voice 8: the conversation that's proposed could be the topic

[2:05:03] Voice 7: in the

[2:05:05] Voice 7: closed right that's

[2:05:06] Voice 7: what i was

[2:05:06] Voice 7: going to suggest right

[2:05:08] Voice 13: so anyway that's i just want to support the idea of getting that closed

[2:05:12] Voice 13: session in on the tuesday and i think earlier in the day is better than later in the day

[2:05:18] Voice 8: so uh if i may uh thanks for the latitude trustee mode what if we had two sesh closed sessions one

[2:05:24] Voice 8: this working closed session associated with these um some legal opinions that um are are to be had

[2:05:30] Voice 8: in camera so that but not just regular business on that first day and then on the second if um

[2:05:36] Voice 8: On the Thursday, we could do more of the administration of the closed meetings and any sort of just regular updates and things like that if we can't fit it all in on the Tuesday.

[2:05:47] Voice 8: More space for conversation.

[2:05:49] Voice 8: Anyway.

[2:05:50] Voice 13: I like that.

[2:05:51] Voice 13: Yeah.

[2:05:52] Voice 13: Instead of trying to cram it all into one session, I think that's actually a good notion.

[2:05:55] Voice 9: Yeah.

[2:05:57] Voice 9: Okay.

[2:05:57] Voice 9: Great.

[2:05:58] Voice 7: We might, if we're going to take off the trustee roundtable, offer an option that people

[2:06:06] Voice 7: could submit a written report that could be included in the minutes and circulated by email.

[2:06:11] Voice 7: I think encouraging trustees to share what's happening on their islands or what, I mean,

[2:06:19] Voice 7: sometimes they take the chance to reflect on the agenda and some, you know, advance some ideas

[2:06:25] Voice 7: ideas that are relevant to trust council but i don't know if we're moving it entirely

[2:06:33] Voice 7: we're essentially going to have roundtable discussions anyways on vision and values

[2:06:37] Voice 7: that's great um maybe encouraging trustees to submit a one page i'd

[2:06:43] Voice 8: appreciate no extra work

[2:06:44] Voice 8: out of this if if that's possible you know

[2:06:47] Voice 8: i'm just gonna yeah you

[2:06:49] Voice 8: know that's just a i gotta

[2:06:50] Voice 8: write them and then they're gonna a bunch of them are gonna email me back saying well what's this

[2:06:54] Voice 8: this for right and

[2:06:55] Voice 8: then uh laurie's going to be doing that and we're going to be managing the

[2:06:58] Voice 8: different there'll be those who respond those who don't good

[2:07:02] Voice 7: idea yeah yeah okay too complicated

[2:07:04] Voice 7: i

[2:07:05] Trustee Maude: just i will say channeling trustee yates who says the round table i believe is a highlight

[2:07:12] trust council for her um it sounds like we're doing

[2:07:17] Trustee Maude: a massive rehash of this agenda anyhow

[2:07:21] Trustee Maude: anyhow. So if there is a place where we can fit in that hour or so for the roundtable,

[2:07:28] Trustee Maude: I would encourage trying to somehow incorporate it, understanding if there is not room, then

[2:07:34] we won't do it. But it sounds to me like we're taking everything I see before me and starting

[2:07:42] all over again from scratch anyhow. So I'm sure Lori doesn't like us anymore, but it

[2:07:51] Voice 5: It sounds like a total rehash.

[2:07:58] Voice 5: Yeah, and it also

[2:08:00] Voice 13: occurs to me, if I may,

[2:08:02] Voice 13: that we really need to get Chair Lapp

[2:08:08] Voice 13: to come back in on the discussion

[2:08:09] Voice 13: before we settle on any major changes,

[2:08:14] Voice 13: just so that we're all on the same page

[2:08:16] Voice 13: and he doesn't come back surprised.

[2:08:19] Voice 13: Just that's my thought.

[2:08:20] Voice 13: And how do people feel about taking a break at this point?

[2:08:24] Voice 13: Or do we want to...

[2:08:27] Trustee Maude: does that sound reasonable to everybody we take a 15 minute break so

[2:08:31] Voice 8: that's our is that our lunch

[2:08:33] Voice 8: break because it's it's just before it's just right around lunch um how much

[2:08:37] Voice 8: more do you think

[2:08:38] Trustee Maude: before us well

[2:08:41] Voice 8: you know um i i've heard a lot around the agenda you can always revisit at the

[2:08:45] Voice 8: end of your agenda but i know that there's four or five changes we need to make to this to get

[2:08:50] Voice 8: it in front of you um and then you can you'll tweak it again you'll tweak it on august 25th um

[2:08:59] Voice 8: so um i think you could i think you probably got uh let's see the uh the the streaming thing

[2:09:07] Voice 8: you know that's just you've asked for it and here it is i don't know much

[2:09:11] Voice 8: you needed debatable issues i only think you have one debatable issue that's coming up

[2:09:16] Trustee Maude: so you feel maybe perhaps another hour for him to conclude yeah

[2:09:21] Voice 8: i would say max

[2:09:23] Trustee Maude: so we don't necessarily need a lunch break if we're looking at a one o'clock sure

[2:09:28] Voice 8: and then you

[2:09:30] Voice 8: have an in-camera though and you've got a real i don't know you'd probably it's the start of

[2:09:36] Voice 8: a conversation it doesn't have to be a long one but um uh there's there's at least half an hour

[2:09:41] Voice 8: to an hour there too so

[2:09:45] Trustee Maude: why don't we say 10 minute break um and hopefully chair luckham will join us

[2:09:49] Trustee Maude: so we can conclude this agenda package.

[2:09:52] Voice 13: Okay.

[2:09:53] Trustee Maude: And turn it back to him.

[2:09:55] Voice 13: Can we go 15, please?

[2:09:57] Trustee Maude: 15, agreed.

[2:09:59] Trustee Maude: So 11.45 return.

[2:10:04] Voice 5: Got it.

[2:10:04] Voice 5: Reached the appointed minute.

[2:24:47] Voice 5: Do we have a Chair Luckham?

[2:24:49] Voice 5: Doesn't look like we have a Chair Luckham.

[2:24:54] Voice 5: He's here, his equipment's not turned on.

[2:24:59] Trustee Maude: So do we want to just park this and come back to it

[2:25:05] Trustee Maude: it when chair luckin rejoins us and and move on to the projects sure

[2:25:14] Voice 6: that

[2:25:15] Voice 5: sounds fair enough

[2:25:16] Voice 5: so where are we

[2:25:20] Trustee Maude: in laura

[2:25:22] Voice 8: you're going to try and get mark i think for the next item

[2:25:25] Voice 11: unfortunately he says he stepped away from his desk oh so we'll have to refer that um that's

[2:25:33] Voice 11: for eight two one one just a sec we

[2:25:38] Voice 8: could certainly get uh your your feedback on the matter but um

[2:25:45] Trustee Maude: um so we have plans so we're just walking through the agenda we have playing service

[2:25:50] Trustee Maude: initiatives press every service for information um executive committee projects um 811 executive

[2:25:59] um

[2:26:00] Trustee Maude: walk all the way through that so the next step is eight two one um so we just wanted maybe you

[2:26:05] Trustee Maude: Do you want to just have a conversation with that

[2:26:06] Trustee Maude: within the absence of Mark?

[2:26:08] Voice 8: I think so.

[2:26:09] Voice 8: I think you could, yes,

[2:26:09] Voice 8: whether this information is appropriate

[2:26:11] Voice 8: or you want more information.

[2:26:13] Voice 8: You asked for an assessment of the LTC

[2:26:16] Voice 8: and Trust Council streaming

[2:26:20] Voice 8: and a bit of an assessment on that.

[2:26:23] Voice 8: That's what you'll find on page 88 and 89.

[2:26:28] Voice 8: And you've got the unique Trust Council page views.

[2:26:32] Voice 8: If you want to get into the details of the assessment

[2:26:34] Voice 8: or how it would be amended I could certainly take those I couldn't answer those questions because

[2:26:39] Voice 8: I'm not as technically fluid but this information is here for you to and it gives you an idea of

[2:26:46] Voice 8: approximately what we're getting in terms of person views and there on the next page there's

[2:26:52] Voice 8: the LTC live streaming of note you'll see that the special meetings are the ones that seem to

[2:27:00] Voice 8: to garner the most traffic at the Allen's Trust.

[2:27:04] Voice 8: But, yeah.

[2:27:06] Trustee Maude: No, I certainly, speaking for myself,

[2:27:09] Trustee Maude: I found the presentation information, it was really well done,

[2:27:14] Trustee Maude: but it was a huge eye-opener for me because I just had anecdotally people

[2:27:20] Trustee Maude: who said, well, nobody watches.

[2:27:22] Trustee Maude: And I think this certainly shows that we have a very,

[2:27:27] Trustee Maude: very very engaged constituency um and be fascinated to what other municipalities and

[2:27:34] regional districts get in views but i

[2:27:37] Trustee Maude: think these these numbers are quite impressive

[2:27:40] Trustee Maude: yeah

[2:27:41] Voice 8: 16 000 views on 643 live streamed ltc events during the window of time that the data is being

[2:27:47] Voice 8: pulled together um and the trend line is flat so um they're you know with other engagement tools

[2:27:55] Voice 8: The LTC meetings and the hybrid portion of it might be utilized more successfully and you'd see more views.

[2:28:07] Voice 8: You know, we come from an era when we would have LTC meetings previous to this with maybe six people in attendance.

[2:28:16] Voice 8: You know, Hot Topics might get you 35, but if you measure this versus what was previously live LTC meeting attendance,

[2:28:24] Voice 8: I'd say that this is surpassing that. And then if you hold that we still get live people at LTC meetings, you're having, you're at least doubling the viewership or participation of people at trust councils.

[2:28:40] Voice 8: Whether that's worth the funds that you are dedicating to this on an ongoing basis is, you know, this report suggests that's the case, but ultimately that's, over time, that's going to be your opinion of the allocation of those dollars to this technology.

[2:28:59] Voice 8: Keep in mind for Trust Council meetings, we've only recently really had the fully hybrid meeting provision where we're live on islands and we're having hybrid meetings on islands.

[2:29:12] Voice 8: I think that was our first one, wasn't it? At our last Trust Council.

[2:29:19] Voice 8: But perhaps this information needs to be, it's obviously accessible.

[2:29:23] Voice 8: Mayor Mrakas, If there's some tweaking as to some specifics that you want undertaken i'm happy to either just start doing it or coming back on the feasibility of something if it's more complicated, I

[2:29:37] Trustee Maude: know the return of chair welcome and just for the Chair luck and we just deferred final discussion on the three day agenda to your return so i'll conclude with this and go back to that awesome.

[2:29:51] Trustee Luckham: Awesome. So I see Trustee Elliott's hand up. I certainly have some remarks on this, but Trustee Elliott, over to you.

[2:30:00] Voice 7: Yes, thank you. I think it's really valuable. And this provides sort of a baseline, perhaps, for the hybrid presentation. And if we're looking to go forward, I'm not sure where we're at with a meeting facilitator role, but that meetings eventually, we could host comments from the public or online viewing public and facilitate more discussion.

[2:30:28] Voice 7: session, by having that meeting facilitator, it would be interesting to see if participation

[2:30:33] Voice 7: increases. So I think this is a really valuable snapshot of where we're at right now and as

[2:30:39] Voice 7: sort of a baseline to compare with future, if there's any changes to our meeting protocols

[2:30:45] Voice 7: and additional participation is made available to people.

[2:30:49] Voice 7: Paul.

[2:30:56] Voice 5: Did Tim have a say already? Over to you.

[2:31:03] Voice 13: Thank you, Chair. I'm really glad to be getting

[2:31:07] Voice 13: a look at this information. I think it very much validates the importance of having the electronic

[2:31:15] Voice 13: streaming service in place. I think it's great. It's indeed much more participation than we often

[2:31:23] Voice 13: get in person i'm wondering how much uh i don't want to set us a staff up for a lot of extra work

[2:31:33] Voice 13: but i'm wondering if something like a brief quarterly report on viewership um might be

[2:31:43] Voice 13: feasible and and not too expensive and not too much staff work and i'd love to hear some feedback

[2:31:48] Voice 13: back on that concept.

[2:31:52] Voice 4: Can you guys hear me? Yep.

[2:31:55] Voice 10: Well, then, Trustee Peterson, I can respond to

[2:31:58] Voice 10: that one. If I was at my desk, I could share with you a sample that we received from our streaming

[2:32:06] Voice 10: service provider in that they're building a new analytics reporting tool for their clients,

[2:32:13] Voice 10: us included and that tool um provides whereas previously we we basically had single numbers

[2:32:22] Voice 10: for viewership or page views in this case as it's referred to the new analytics are going to provide

[2:32:29] Voice 10: that and more down to um hourly reports of page views um amount of time stayed on like full

[2:32:40] Voice 10: full analytics for all these events.

[2:32:43] Voice 10: So what I anticipate in the near future,

[2:32:46] Voice 10: and they haven't given me a delivery date,

[2:32:48] Voice 10: but they have given me a sample

[2:32:50] Voice 10: because it's a work in progress for them

[2:32:53] Voice 10: and they're approaching a delivery.

[2:32:55] Voice 10: They're reporting out, here it goes.

[2:32:57] Voice 10: Thank you, Lori.

[2:32:59] Voice 10: This is gonna give us analytics down to the hour.

[2:33:02] Voice 10: So we'll be able to say who's on,

[2:33:03] Voice 10: how long are they on for,

[2:33:05] Voice 10: what time of the event were they tuning in?

[2:33:10] Voice 10: how long did they stay um again lori's showing you the results here so this is going to be

[2:33:16] Voice 10: basically a point-and-click report in the near future so there's no problems for us to provide

[2:33:23] Voice 10: quarterly or i would argue just event-based reporting on demand awesome

[2:33:31] Voice 13: fantastic that's

[2:33:33] Voice 13: that's great that they're going to make that so easy for you to do that for us and and i'd say um

[2:33:39] Voice 13: I think it'd be useful to have the general trust council

[2:33:47] Voice 13: and also a by LTC if that's gonna be easy to do

[2:33:52] Voice 13: then all the better, that'd be great, very exciting.

[2:33:55] Voice 4: Indeed, yep, we're looking forward

[2:33:58] Voice 4: to receiving this tool as well.

[2:34:03] Trustee Luckham: Okay, maybe I'll chime in

[2:34:04] Trustee Luckham: and then I'll go back to Trustee Elliot.

[2:34:06] Trustee Luckham: So thank you, Mark and everybody else responsible

[2:34:09] Trustee Luckham: for bringing this together

[2:34:10] Trustee Luckham: and thank you to the vice-chairs in fact,

[2:34:13] Trustee Luckham: for packing those trunks around with you to the meetings.

[2:34:17] Trustee Luckham: We need to improve that in some fashion.

[2:34:20] Trustee Luckham: This is a world of micro, so let's figure that out.

[2:34:25] Trustee Luckham: I just want to shout out to Trustee Elliot and South Pender

[2:34:30] Trustee Luckham: for having broken the threshold on one of the graphs

[2:34:33] Trustee Luckham: of one of the smaller islands,

[2:34:35] Trustee Luckham: obviously getting significant participation

[2:34:37] Trustee Luckham: participation in one of the graphs that showed them as right there, showed them as a location

[2:34:43] Trustee Luckham: that was getting significant viewers. And then I am curious about what that council meeting was

[2:34:50] Trustee Luckham: that had 263 attendees there, because that'd be interesting to know what the topic interest was

[2:34:55] Trustee Luckham: there, because that's obviously also early on. I've been waiting for this since the beginning

[2:35:01] Trustee Luckham: ending of time, I think, and I'm so pleased to see it, and let's continue on, but I've got to add

[2:35:06] Trustee Luckham: what's important here is we're about to have a conversation about, we're going to have a

[2:35:13] Trustee Luckham: conversation in the future about going to the government for additional funding, and this is a

[2:35:18] Trustee Luckham: part of the economic puzzle that we have, is we've reduced our budget over the years, but we've

[2:35:25] Trustee Luckham: increased our capacity and ability to do things. And this cost of this technology, Mark, it's not

[2:35:31] Trustee Luckham: expensive, but it's not inexpensive. And we need to figure out how we're covering the cost for this

[2:35:37] Trustee Luckham: because we obviously do need to do more and have the staff to support it in the rollout. Will

[2:35:43] Trustee Luckham: Cottingham shines out in my world on the Northern Islands as always there to help and resolve

[2:35:48] Trustee Luckham: problems along with, of course, yourself. And so thank you, everybody. So is there anything further

[2:35:53] Trustee Luckham: that we need to do with this report other than receive it at this time um do you need direction

[2:35:57] Trustee Luckham: for this quarterly reporting or six months reporting or no okay no i

[2:36:03] Voice 7: would just sorry if i

[2:36:04] Voice 7: could um something that it is a really strong argument for participatory democracy in rural

[2:36:11] Voice 7: and remote areas so where we are so geographically challenged um and communities don't you know yeah

[2:36:20] Voice 7: Yeah, so I think it is a really strong argument

[2:36:22] Voice 7: and also this information would be useful

[2:36:24] Voice 7: for the accessibility committee whenever it's convened.

[2:36:27] Voice 7: So what elements, maybe thinking about the analytics

[2:36:30] Voice 7: of what elements do we need to pull to hone our reach

[2:36:36] Voice 7: and the ability for people with accessibility issues

[2:36:39] Voice 7: to participate.

[2:36:42] Voice 5: Awesome.

[2:36:44] Voice 5: Good answer to that problem, which is

[2:36:46] Trustee Luckham: a new problem.

[2:36:48] Trustee Luckham: Okay, CEO of Hudson Pillar,

[2:36:49] Trustee Luckham: anything you want to close remarks or mark rambico anything closing remark okay okay so

[2:36:57] Trustee Luckham: then we'll receive it for information thank you david mod for picking up the uh the program for

[2:37:02] Trustee Luckham: me so let's go back then to 7.1.2 the draft september trust council three-day schedule

[2:37:07] Trustee Luckham: where did we

[2:37:09] Voice 5: leave off and what more direction do you need

[2:37:17] Trustee Luckham: cao over to you i'll turn oh

[2:37:19] Voice 8: over to me

[2:37:19] Voice 8: um general discussion around moving uh like maybe three or four elements one san juan's probably

[2:37:28] Voice 8: best contemplated for december um you know not you know not the least of which reasons is the actual

[2:37:36] Voice 8: content of this trust council might not have be a particular interest to san juan

[2:37:41] Voice 8: um if they were in attendance in some way as we're contemplating um various deep questions

[2:37:49] Voice 8: at the islands trust uh and talk about either splitting the closed meeting or moving it

[2:37:54] Voice 8: entirely to tuesday and to either remove for this trust council session or bump the trustee

[2:38:02] Voice 8: roundtable because the conversations are going to be roundtable in nature the section three

[2:38:09] Voice 8: discussion um as it happens the uh the um strategic planning slash corporate planning

[2:38:17] Voice 8: discussion and ultimately visioning so that's i think where we're at okay

[2:38:23] Trustee Luckham: um so i know it seems

[2:38:27] Trustee Luckham: logical to me to insert the whole in-camera session so we only have to do it once disrupt

[2:38:33] Trustee Luckham: the public and all that in the afternoon and then bump everything else forward and as you have

[2:38:38] Trustee Luckham: indicated uh move san juan county to december and then give us that space on that wednesday

[2:38:44] Trustee Luckham: to really just run with that visioning until we run out

[2:38:49] Trustee Luckham: and then maybe have a recap on the Thursday

[2:38:52] Trustee Luckham: in the space that we freed up for the,

[2:38:55] Trustee Luckham: I might be fooling myself,

[2:38:57] Trustee Luckham: in the space freed up for the in-camera session,

[2:38:59] Trustee Luckham: just have a recap on visioning

[2:39:01] Trustee Luckham: that any second or last thoughts

[2:39:03] Trustee Luckham: before you go off and meld it into something interesting.

[2:39:07] Trustee Luckham: And Trustee Peterson.

[2:39:12] Voice 13: Thank you, Chair.

[2:39:13] Voice 13: So I believe you're away from the discussion.

[2:39:18] Voice 13: i i advocated for the consideration of the closed meeting to be earlier in the day and this this is

[2:39:25] Voice 13: a drum i've repeatedly beat that uh my experience is that we do better thinking earlier in the day

[2:39:33] Voice 13: and that the afternoon sessions uh is not my first choice for the more consequential work

[2:39:41] Voice 13: just as a general rule um so that is we did discuss uh putting it earlier rather than later

[2:39:46] Voice 13: in the day and uh i don't know if the ceo has more comments on that but we did discuss that

[2:39:53] Voice 13: while you were away

[2:39:53] Trustee Luckham: okay so yeah so the same applies to the governance committee work and um

[2:40:01] Trustee Luckham: and uh mr chair i must say

[2:40:04] Voice 8: i don't i don't know what that is revisit request for trust

[2:40:08] Voice 8: council governance review that that's not my writing um where

[2:40:14] Voice 5: are you on

[2:40:16] Voice 8: on the tuesday at

[2:40:17] Voice 8: 4 30. so i don't know exactly what that is they would report out as normal oh

[2:40:24] Voice 5: i see so unless

[2:40:25] Voice 8: they've made a

[2:40:26] Voice 5: report yeah

[2:40:28] Voice 8: yeah unless unless it's unless something else changes but i don't have

[2:40:33] Voice 8: anything for that topic and i don't know where that would have come from so i understand um but

[2:40:39] Voice 8: if i'm understanding um uh the trustee uh or vice chair peterson it would be

[2:40:46] Voice 8: move the closed meeting to 1.15 instead of roundtable

[2:40:52] Voice 8: on the Tuesday. We are basically leading with the closed session after we do

[2:40:56] Voice 8: the start of the meeting and the land acknowledgement.

[2:41:00] Trustee Luckham: And we're thinking a deep discussion there. That's right.

[2:41:05] Voice 8: So the contemplation is, do you want to do that? Can we

[2:41:09] Voice 8: can trustees leap into that moment?

[2:41:14] Voice 8: Pending, there's some work being done by the Governance Committee and stuff like that, but

[2:41:18] Voice 8: But I certainly think that conversation has to happen before other ones.

[2:41:22] Voice 8: Let's put it that way.

[2:41:24] Trustee Luckham: So do we do the roundtable after or are we assuming that the vision statement is the roundtable?

[2:41:32] Voice 9: I

[2:41:32] Voice 8: just said if you're short for time, do you need an hour and 15 minutes of sort of regular what's going on on my island kind of thing?

[2:41:42] Voice 8: Maybe you do.

[2:41:43] Voice 8: I don't have that particular insight.

[2:41:45] Voice 8: site maybe you could use that time better um in this particular instance by having the

[2:41:51] Voice 8: well you

[2:41:53] Voice 8: know session a little earlier i

[2:41:56] Trustee Luckham: would maybe suggest then and it would be interesting

[2:41:59] Trustee Luckham: dynamics to measure is we could move the trustee round table to day three where it used to be

[2:42:04] Trustee Luckham: um and see whether or not that ruffles any feathers or whether or not it helps uh all

[2:42:12] Trustee Luckham: around to do that rather than completely ignoring it because maybe there's something

[2:42:16] Trustee Luckham: something exciting happening that some trustees

[2:42:18] Trustee Luckham: would like to share with council.

[2:42:22] Trustee Luckham: Can we suggest that for the next draft?

[2:42:24] Voice 5: Sure.

[2:42:26] Trustee Luckham: Anybody else?

[2:42:28] Trustee Luckham: I just got to get my screen up here to see hands up.

[2:42:30] Trustee Luckham: Hands up Trustee Maag.

[2:42:33] Trustee Maude: Yes, just the discussion of governance committee review

[2:42:37] Trustee Maude: request for trust council governance review.

[2:42:39] Trustee Maude: I believe if I'm not mistaken,

[2:42:42] Trustee Maude: that is the letter to the minister discussion.

[2:42:45] Trustee Maude: discussion um i think well

[2:42:50] Voice 8: yeah so uh trustee moden i hate to i appreciate the latitude and

[2:42:57] Voice 8: that's not the governance committee's work no

[2:43:00] Trustee Maude: no but that's what it's inappropriately titled

[2:43:04] Trustee Maude: but but i believe there was a commitment the trust council was in september was going to review

[2:43:08] Trustee Maude: um that request the minister and give feedback so we can move forward

[2:43:13] Voice 8: that's right so that would

[2:43:14] Voice 8: Well, then I think I would recommend being removed from governance committee and just be part of the executive committee's work, because I don't think they've taken that on substantially.

[2:43:26] Trustee Luckham: And

[2:43:26] Voice 5: yeah, and there's a conversation in the future about that.

[2:43:31] Voice 5: Okay.

[2:43:33] Voice 5: So, have you got enough to redraft and

[2:43:36] Voice 5: bring it back to us?

[2:43:37] Voice 9: We do.

[2:43:40] Trustee Luckham: No further comments?

[2:43:42] Trustee Luckham: All right.

[2:43:42] Trustee Luckham: Right.

[2:43:45] Trustee Luckham: So then that now takes us immediately to a new business, if I'm not mistaken.

[2:43:52] Trustee Luckham: And the next new business item is a request from South Brigham Island regarding UBCM attendance.

[2:44:00] Trustee Luckham: And it's interesting that it's different in here than what's in some of the motions from

[2:44:06] Trustee Luckham: the LTC.

[2:44:07] Trustee Luckham: So look for somebody's advice on a summary

[2:44:10] Voice 5: of what they ask us here.

[2:44:15] Voice 5: I'm sorry.

[2:44:17] Voice 5: I don't have that.

[2:44:19] Voice 5: So

[2:44:19] Trustee Luckham: in the context notes, it says that Trustee Patrick is looking for travel, I think, expenses, and that the LTC is covering the costs of the attendance itself.

[2:44:31] Trustee Luckham: But the motions from the committee looks like the LTC is covering all of the costs, but I might be mistaken about that.

[2:44:40] Voice 8: No,

[2:44:41] Trustee Luckham: my understanding is they're

[2:44:42] Voice 8: asking for the, as it says in the agenda context notes.

[2:44:48] Trustee Luckham: Okay. So are there any concerns about that? Normally we ask LTCs to fund that if they want

[2:44:55] Trustee Luckham: their agencies to go. There was certainly a proposition last year that Salt Spring is the

[2:45:01] Trustee Luckham: largest island should have the opportunity to attend, but all trustees should. But anyway,

[2:45:07] Trustee Luckham: Trustee Peterson?

[2:45:10] Voice 13: Yeah, if I could just provide a bit of perspective as the Salt Spring local

[2:45:15] Voice 13: chair um so i i think uh yeah substantially salt spring local trust committee uh did approve the

[2:45:29] Voice 13: attendance part the the the the fees to ubcm wasn't yeah the registration that that part

[2:45:38] Voice 13: wasn't prepared to pick up the whole uh tab based on what we have in the budget

[2:45:46] Voice 13: and wanted to ask EC to approve

[2:45:49] Voice 13: the travel and accommodation portion for trustee Patrick.

[2:45:55] Voice 13: And I hope that makes it a bit more clear.

[2:45:58] Voice 5: Right.

[2:46:01] Trustee Luckham: So I guess if you'd like to make that motion,

[2:46:04] Trustee Luckham: we'll see if there's a seconder

[2:46:05] Trustee Luckham: and then see if the LTC wants, EC wants to.

[2:46:08] Trustee Luckham: And do we have budget CAO to sponsor this?

[2:46:12] Voice 8: We'd have the budget to sponsor one request like this,

[2:46:15] Voice 8: but probably not for eight others if they made the same request okay

[2:46:20] Voice 5: understood uh i think there's a

[2:46:26] Voice 5: valid argument from trustee patrick that um there's significant interest by the yeah by the

[2:46:39] Voice 5: community so trustee peterson okay

[2:46:44] Voice 13: would you like a motion then to discuss well if we're going to

[2:46:47] Voice 5: that's it it's not absolutely

[2:46:50] Voice 13: okay i i didn't prepare one but i'll just give it a go here i

[2:46:56] Voice 13: move that executive committee um approve expenses for travel and accommodation for trustee patrick

[2:47:06] Voice 13: for uh ubcm 2023 convention seconded

[2:47:12] Trustee Luckham: by trustee elliott thank you by charlotte

[2:47:14] Trustee Luckham: any further discussion all those in favor raise your hands physically or electronically

[2:47:21] Trustee Luckham: it looks like that's all in favor um so none contrary so thank you very much for that um

[2:47:27] Trustee Luckham: and let's continue on to 9.1.2 vice vicc climate leadership steering committee funding request

[2:47:35] Trustee Luckham: violence trust council agenda does anybody have anything to add to this other than the

[2:47:42] Trustee Luckham: what's attached it seems to me that $250 is a kind of a trivial amount compared to what some

[2:47:48] Trustee Luckham: of the other regional districts are paying um and i would want to ask for context is if we approve

[2:47:55] Trustee Luckham: this where would this funding come from normally we do that through a program committee or something

[2:48:00] Trustee Luckham: and we don't necessarily do grants and aid but ceo where would the money come from if we wanted

[2:48:06] Trustee Luckham: wanted to do this i

[2:48:10] Voice 5: don't know offhand i'm

[2:48:14] Voice 9: sorry certainly

[2:48:16] Voice 8: we could find

[2:48:16] Voice 9: 250 you know it could be

[2:48:18] Voice 9: out of your ec um communications

[2:48:24] Trustee Luckham: anything yeah

[2:48:25] Voice 8: communications fund or something like that i

[2:48:27] Voice 8: don't know there should be

[2:48:28] Voice 8: something whoever who's put this on the agenda i'm sorry i don't i don't

[2:48:31] Trustee Luckham: know if you

[2:48:31] Trustee Luckham: put this on the agenda it

[2:48:33] Trustee Luckham: came as a letter as a request from vicc and we've been

[2:48:38] Trustee Luckham: been participants in that group for a number of years i think trustee elliott you're are you

[2:48:43] Trustee Luckham: formally sitting on that now do you

[2:48:45] Voice 7: have any remarks

[2:48:46] Trustee Luckham: you'd like to share no

[2:48:47] Voice 7: i i think it's a

[2:48:48] Voice 7: valuable um climate leadership committee um i don't have any particular insight other than there

[2:48:56] Voice 7: was a lot of back and forth on the the letters that were going out to regional districts so i

[2:49:01] Voice 7: think the rationale is pretty well supported and has been well debated it's based on population

[2:49:07] Voice 7: population size so that's why the amount is so small for us um and as to where the funding could

[2:49:14] Voice 7: come from i'm not yeah i have no yeah

[2:49:17] Voice 8: certainly for 250 i think we can yeah

[2:49:21] Trustee Luckham: i don't know that

[2:49:23] Trustee Luckham: we need to spend a lot of time debating it but trustee peterson any remarks uh

[2:49:29] Voice 13: yeah just that

[2:49:30] Voice 13: you know the 250 ask is not large i think it's worthy um where it should most appropriately

[2:49:37] Voice 13: come from might be a question for Director Mobs

[2:49:41] Voice 13: when he returns and just noting that the letter

[2:49:44] Voice 13: is directed actually to trust counsel.

[2:49:47] Voice 13: Those are my only comments.

[2:49:49] Voice 13: Thank

[2:49:54] Voice 5: you for that little point.

[2:50:00] Voice 5: Yeah,

[2:50:01] Trustee Luckham: I guess there's no other comments.

[2:50:05] Trustee Luckham: I don't see Trustee Mobs hand up.

[2:50:09] Trustee Luckham: My only comment is it's unfortunate

[2:50:11] Trustee Luckham: fortunate that um they're not asking us for more because the work that they do is significant and

[2:50:18] Trustee Luckham: it seems like that is a very small insignificant sum and so i would suggest that on behalf of

[2:50:23] Trustee Luckham: council executive committee could assist in funding this they've been doing fantastic work

[2:50:28] Trustee Luckham: with first nations and youth um and building and developing uh plans for climate uh change

[2:50:35] Trustee Luckham: change leadership work.

[2:50:37] Trustee Luckham: And I would say, I would move that the executive committee

[2:50:45] Trustee Luckham: fulfill the request for funding for $250

[2:50:48] Trustee Luckham: for climate leadership steering committee funding.

[2:50:52] Trustee Luckham: And if there was a seconder, that'd be a wonderful thing.

[2:50:55] Trustee Luckham: Sorry about that messy motion, Laurie.

[2:50:56] Trustee Luckham: And that's seconded by Trustee Elliot.

[2:51:00] Trustee Luckham: Any further discussion?

[2:51:02] Trustee Luckham: All those in favor?

[2:51:04] Trustee Luckham: That carries.

[2:51:08] Trustee Luckham: There was two other new business items, one being UBCM breakfast hosting that we've done for quite a number of years to what I think is great success.

[2:51:24] Trustee Luckham: And CEO, do you want to capture the context of it?

[2:51:28] Voice 8: Yes, usually fairly early at the UBCM meetings.

[2:51:32] Voice 8: It's at 730 in the morning, quite often on the Tuesday, occasionally on the Wednesday.

[2:51:38] Voice 8: Day, the Islands Trust has hosted a breakfast where we provide, particularly the invite

[2:51:44] Voice 8: list is sitting MPs, any federal representatives, regional districts, usually the chairs and

[2:51:52] Voice 8: the CAOs, and it's an opportunity to get all those people who are in attendance at UBCM

[2:51:57] Voice 8: into one place.

[2:51:58] Voice 8: And depending upon the political cycle and what's going on, these meetings have been

[2:52:04] Voice 8: a collegial way to talk about Islands Trust things in the round or if there's a particular

[2:52:11] Voice 8: significant topic a great opportunity to engage with people and talk so it's been

[2:52:20] Voice 8: valuable I think we've hosted a breakfast every year except obviously in the pandemic period so

[2:52:29] Voice 8: So those rooms are getting booked up now, and we would – it's a significant piece of work.

[2:52:35] Voice 8: I will acknowledge that.

[2:52:37] Voice 8: So there's an outreach to a lot of people.

[2:52:40] Voice 8: Some years, it's probably really of value.

[2:52:44] Voice 8: In other years, it's probably negligible.

[2:52:46] Voice 8: There's a lot of breakfasts, and there's a lot of things, but it's an opportunity for the Allen's Trust to get those people in the room.

[2:52:54] Voice 8: So, yeah, that's it.

[2:52:55] Voice 8: and this is the you know due to the timing we probably could have had a full report and a

[2:53:01] Voice 8: summary um of the of the previous ones but um we don't have that um so we um for those of you who

[2:53:09] Voice 8: are new to this consideration that's basically what the intention of the of the breakfast is

[2:53:16] Trustee Luckham: yeah and so it's an opportunity for us to tell our story what's going on um opportunity for

[2:53:21] Trustee Luckham: questions. And just, you know, we've had our ministry staff attending in recent years. We've

[2:53:27] Trustee Luckham: had MLAs attending, even MPs attending. And it's a good opportunity to raise the profile of the

[2:53:37] Trustee Luckham: Alice Trust, which is something that is absolutely worth doing. So are there any concerns about this?

[2:53:42] Trustee Luckham: Should we direct staff to advance that? Any cost savings that can be had would be much appreciated,

[2:53:49] Trustee Luckham: obviously but it does cost anybody want to make a motion so

[2:54:03] Voice 5: are

[2:54:03] Trustee Luckham: we not going to do it i think we

[2:54:06] Trustee Maude: have a motion coming um that easy request staff making arrangements for us trust ubcm hosted

[2:54:13] Trustee Maude: breakfast right

[2:54:15] Trustee Luckham: for um for uh related local governments so we're not holding a breakfast

[2:54:24] Trustee Luckham: for 500 people okay so moved by trustee mod seconded by somebody trustee peterson thank you

[2:54:33] Trustee Luckham: is there any discussion okay all those in favor any opposed none opposed i think everybody was

[2:54:45] Trustee Luckham: in favor thank thank you for the support it's worthwhile and you know this is also i think my

[2:54:50] Trustee Luckham: opportunity to introduce you vice chairs to all of those agencies that we do work with that you

[2:54:56] Trustee Luckham: you may not have had a chance to meet in person,

[2:54:58] Trustee Luckham: assuming that they attend, of course.

[2:55:00] Trustee Luckham: So the other final, I think, new business item

[2:55:03] Trustee Luckham: is something I asked for,

[2:55:06] Trustee Luckham: which is yesterday, David Marler, who's on the line,

[2:55:11] Trustee Luckham: probably best speak to it,

[2:55:12] Trustee Luckham: provided us with a decision that's come down from the court

[2:55:15] Trustee Luckham: and that we should probably have a news release

[2:55:19] Trustee Luckham: or speaking notes associated with that

[2:55:20] Trustee Luckham: in order to get our message across with respect to that.

[2:55:24] Trustee Luckham: what is a significant decision. David Marley, do you want to address that?

[2:55:30] Voice 1: Sure. Yeah. I don't have much to add other than what was in the email. So this has

[2:55:35] Voice 1: been a longstanding court case, I guess. It comes out in Macmillan Blodell back

[2:55:42] Voice 1: in the late 90s or the 2000s. And this is actually the second challenge to the bylaw.

[2:55:52] Voice 1: and the court instead of just dismissing it on the basis of you know the court's already made

[2:55:59] Voice 1: a decision decided to actually dismiss it on the merits which i think is stronger so the reasons

[2:56:07] Voice 1: for decision really go through the background and provide the rationale and definitely references

[2:56:14] Voice 1: references, section three of the Islands Trust Act is part of that rationale.

[2:56:20] Voice 1: So I sent it to the Galliana Island Local Trust Committee as well.

[2:56:25] Voice 1: And there is a RWM in progress from there to ask for a news release.

[2:56:32] Voice 1: So EC could do the same.

[2:56:35] Voice 1: And we'll do a single news release

[2:56:38] Voice 1: for this on behalf of EC and the Galliana Island Local Trust Committee.

[2:56:47] Voice 8: okay let's save them the the challenge of doing an rwm independently of executive committee if

[2:56:53] Voice 8: that's

[2:56:54] Trustee Luckham: yeah i think that's absolutely right russ yeah

[2:56:57] Voice 8: yeah

[2:56:58] Trustee Luckham: okay so can i get a motion uh

[2:57:02] Trustee Luckham: maybe david maude are you up to speed on look at that it's already there i

[2:57:06] Trustee Maude: believe we're up

[2:57:07] Trustee Maude: to speed um i'll make a motion to this one discuss it briefly that the executive committee requests

[2:57:12] Trustee Maude: that a news release be prepared

[2:57:14] Trustee Maude: regarding the Galliano Forest Block owners

[2:57:16] Trustee Maude: versus Galliano Local Trust Committee

[2:57:18] Trustee Maude: BC Supreme Court decision.

[2:57:22] Trustee Luckham: Okay, moved.

[2:57:23] Trustee Luckham: Do I have a seconder?

[2:57:24] Trustee Luckham: Trustee Elliot, thank you.

[2:57:25] Trustee Luckham: And any discussion to speak to it?

[2:57:29] Trustee Luckham: Go ahead.

[2:57:29] Trustee Maude: Please, I trust that the tone of the news release

[2:57:35] Trustee Maude: will be rather neutral.

[2:57:38] I just say that in that we had a court case recently

[2:57:42] recently on main island with community organization and and the victors um proceeded to do quite

[2:57:48] a victory dance um in local social media and in the media media and the pushback to the

[2:57:56] organization um from the other side emotionally um was quite strong um i think that we have

[2:58:04] to respect there were there were two sides to this decision um somebody wanted somebody

[2:58:10] somebody lost and I think we hopefully will

[2:58:13] Trustee Maude: have the

[2:58:14] Trustee Maude: verbiage that basically acknowledges the result

[2:58:17] Trustee Maude: without crowing too much.

[2:58:23] Trustee Luckham: Well, thank you for that, David.

[2:58:27] Trustee Luckham: Trustee Peterson.

[2:58:30] Voice 13: Thank you, Chair.

[2:58:33] Voice 13: Indeed, Director Marlowe mentioned that there is an RWM

[2:58:38] Voice 13: in process for Galliano.

[2:58:41] Voice 13: I can, assuming we're going to pass this,

[2:58:44] Voice 13: i can just uh let let uh galliano ltc know that it's going to happen as a result of ec's decision

[2:58:53] Voice 13: and um i think yeah i think in terms of uh what trustee mod says it's it's just the facts and

[2:59:02] Voice 13: um and i think that uh my brief reading of the rationale of of of the judgment is

[2:59:10] Voice 13: is is i mean if anything should be emphasized it's just

[2:59:15] Voice 13: the mechanics. It's, you know, the, the judge has upheld the, the, the, the accuracy and the,

[2:59:22] Voice 13: and the, the jurisdiction of the local trust committee in this case. I think it's, it's pretty

[2:59:27] Voice 13: simple.

[2:59:28] Voice 5: So, yeah. Okay. Um, I think, you know, it's interesting.

[2:59:36] Trustee Luckham: We don't usually make a fuss

[2:59:38] Trustee Luckham: about when we win court cases, we do sort of state the facts. And so we won't be doing a dance in a

[2:59:44] Trustee Luckham: jig. But I do think it's significant to also say, and I have said in the past, that we are pleased

[2:59:52] Trustee Luckham: that the courts have upheld our bylaws, because indeed, that is significant. It isn't just something

[3:00:00] Trustee Luckham: like a crossword puzzle that we won or lost it's um that the bylaws of the island's trust and

[3:00:06] Trustee Luckham: and the mandate of the island's trust has been withheld in the courts and so certainly we'll

[3:00:11] Trustee Luckham: tone it down to an appropriate level and um i'll just trust the staff will look after that but

[3:00:17] Trustee Luckham: i don't think it hurts to say that we're pleased with the outcome because we would be disappointed

[3:00:22] Trustee Luckham: with the outcome if our bylaws were found at fault and um so good work on the part of staff

[3:00:29] Trustee Luckham: and by law enforcement for and lawyers for preparing us for that okay anything else need

[3:00:38] Trustee Luckham: to be said with that there's a motion i'll call for the vote all those in favor any opposed none

[3:00:45] Trustee Luckham: opposed that carried it's brilliant you guys um i'm scheming ahead of things that's kind of the

[3:00:52] Trustee Luckham: role of the chair is i think we can get through this uh section here without too much of you

[3:00:59] Trustee Luckham: and then maybe break for lunch

[3:01:01] Trustee Luckham: and then go into the in-camera session,

[3:01:03] Trustee Luckham: which may be a little lengthy

[3:01:04] Trustee Luckham: rather than trying to squeeze it all in at once.

[3:01:07] Trustee Luckham: Is there any concerns

[3:01:08] Trustee Luckham: or do you want to go for lunch now?

[3:01:11] Trustee Luckham: I don't see anybody saying go for lunch now.

[3:01:14] Trustee Luckham: So let's wrap this up.

[3:01:16] Trustee Luckham: 9.2 is LTC chairs report on local advocacy topics.

[3:01:21] Trustee Luckham: Anything from anybody?

[3:01:26] Voice 5: No.

[3:01:26] Voice 5: I just

[3:01:27] Voice 7: have a question.

[3:01:28] Voice 7: Sorry, this is a standing item

[3:01:30] Voice 7: and I've literally never heard anybody report out

[3:01:33] Voice 7: on this what can you give me an example of a report on a local advocacy topic is it like

[3:01:40] Trustee Luckham: sorry

[3:01:42] Voice 7: yeah

[3:01:44] Trustee Luckham: just something that came up as advocacy at one of your ltcs that you've written a letter

[3:01:50] Trustee Luckham: indeed to bc ferries to ensure that that uh you know whatever it's accessible to everybody um

[3:01:59] Trustee Luckham: That kind of advocacy or anything else that LTC may have directed.

[3:02:06] Voice 7: Okay.

[3:02:07] Voice 7: I'm still learning.

[3:02:08] Voice 7: I did write a letter of support for the RDN director, Vanessa Craig, here in Gabriola for an expanded playground zone.

[3:02:19] Voice 7: So she's having a meeting with Moti.

[3:02:21] Voice 7: I don't know if that's representative of advocacy.

[3:02:24] Trustee Luckham: It's really just a check-in so that we're all aware of

[3:02:27] Trustee Luckham: stuff that goes on.

[3:02:28] Trustee Luckham: All right.

[3:02:29] Trustee Luckham: Right. And CAO, if I've underestimated that, you could tell me.

[3:02:33] Voice 9: Nope.

[3:02:35] Trustee Luckham: Okay. So then I'm going to move on then.

[3:02:37] Trustee Luckham: Thank you to Liquor and Cannabis Regulation Branch Engagement on Proposed Amendments to Regulation,

[3:02:43] Trustee Luckham: email dated July 14th. Strikes me if that hasn't been circulated to LTCs. It should be.

[3:02:48] Trustee Luckham: I don't know if there's anything else. I'd seek staff advice on that.

[3:02:53] Voice 8: That would be Stefan, if he has anything to add.

[3:02:58] Voice 2: Thank you, Mr. Chair.

[3:02:59] Voice 2: Yeah, certainly we could refer to that.

[3:03:01] Voice 2: All the planning managers were sent a copy of that,

[3:03:04] Voice 2: and staff themselves are engaged in the liquor and cannabis branch.

[3:03:12] Voice 2: But if – oh, no.

[3:03:15] Voice 5: Yeah, you're still there.

[3:03:21] Voice 5: You're cutting in and out.

[3:03:23] Voice 5: My Zoom keeps quitting out to me today.

[3:03:32] Voice 5: So should we just forward this for information to LTCs?

[3:03:38] Voice 9: I would say that is the case, yes.

[3:03:40] Voice 5: Okay.

[3:03:41] Voice 5: Okay.

[3:03:41] Voice 5: So for – Trustee Peterson?

[3:03:46] Voice 13: yeah thank you i just note that uh it has a response uh request for august 11th and just

[3:03:53] Voice 13: that it's unfortunate that uh we're getting this at a time when um i think most ltcs won't have an

[3:04:00] Voice 13: opportunity to respond uh there i don't i can't guess whether there are specific concerns within

[3:04:07] Voice 13: ltcs or not but uh just i think a little bit frustrating i think perhaps it might end up

[3:04:13] Voice 13: by the time this gets to a number of LTCs,

[3:04:16] Voice 13: the deadline will have long passed.

[3:04:18] Voice 13: Just wanted to-

[3:04:19] Voice 13: I agree completely.

[3:04:21] Trustee Luckham: It's also one of those things that it was always thus.

[3:04:26] Trustee Luckham: It's unfortunate.

[3:04:29] Trustee Luckham: So then I'm gonna just go by general consent

[3:04:33] Trustee Luckham: that the item at 10.1 be forwarded to LTCs for information.

[3:04:40] Trustee Luckham: This brings us now to 11.1,

[3:04:43] Trustee Luckham: review and amendment of the current work program

[3:04:45] Trustee Luckham: on page 117.

[3:04:47] Trustee Luckham: Um, you know, there could be a lengthy conversation here with respect to things like strategic

[3:04:51] Trustee Luckham: planning and otherwise, um, CAO, do you have any remarks on the current work program?

[3:04:57] Voice 8: Uh, I do not.

[3:04:59] Voice 8: Um, work is continuing to pace on all of these, um, to varying degrees.

[3:05:04] Voice 8: And, um, the only one is we haven't really landed on five.

[3:05:08] Voice 5: Um,

[3:05:09] Voice 8: there is some work being done there and I, but I would wait for Claire to return before,

[3:05:13] Voice 8: um, um, we had that conversation.

[3:05:19] Voice 8: number one has a some new timing and budgeting requests that are going forward with it

[3:05:25] Voice 8: number two or onboarding the CIRA three we've got some discussions coming up around that

[3:05:31] Voice 8: and four we already know where we are from a strategic planning budgeting perspective so I

[3:05:36] Voice 8: respond to questions but I think these are being forwarded or okay work is working being advanced

[3:05:42] Voice 8: on all of them.

[3:05:43] Trustee Luckham: Are there any

[3:05:43] Voice 5: questions, vice-chairs?

[3:05:50] Voice 5: And I'm not seeing Toby Elliot on the screen,

[3:05:53] Trustee Luckham: so I'm going to move along and say,

[3:05:56] Trustee Luckham: then why don't we have a half an hour break for lunch?

[3:05:59] Trustee Luckham: We'll come back to the in-camera session.

[3:06:02] Trustee Luckham: Our next, oh, do we, Laurie,

[3:06:08] Trustee Luckham: do we need a motion to reschedule this meeting

[3:06:12] Trustee Luckham: or have you already done that?

[3:06:13] Trustee Luckham: It doesn't actually say a motion here.

[3:06:15] Voice 11: recommendation chair luckham please i'll uh put on the screen for you

[3:06:20] Trustee Luckham: oh super so then can i get

[3:06:22] Trustee Luckham: if there's no concerns can i get somebody to make the motion that's on the screen trustee

[3:06:27] Trustee Maude: speak to

[3:06:29] Trustee Maude: my earlier issue oh

[3:06:32] Trustee Luckham: sorry thank you very much um uh trustee maude um how about we reschedule

[3:06:39] Trustee Luckham: the meeting and then i'll let you speak to the issue as a nice closing remark and then we'll

[3:06:44] Trustee Luckham: We'll go to in-camera.

[3:06:44] Trustee Maude: Excellent, so I will move that the executive committee

[3:06:47] Trustee Maude: reschedule its August 23rd, 23 regular business meeting

[3:06:52] Trustee Maude: to Friday, August 25th to be held electronically

[3:06:54] Trustee Maude: commencing at 9.15 a.m.

[3:06:58] Trustee Luckham: Great, so moved, seconded by Trustee Elliot.

[3:07:01] Trustee Luckham: Any further discussion?

[3:07:03] Trustee Luckham: All those in favor?

[3:07:04] Trustee Luckham: Please raise your hands so that carries.

[3:07:07] Voice 6: I appreciate it.

[3:07:08] Trustee Luckham: And I just want to go to Trustee Maude.

[3:07:11] Trustee Luckham: Thank you for bringing my attention to this

[3:07:13] Trustee Luckham: and apologies for not picking up on it earlier,

[3:07:17] Trustee Luckham: but you have something you would like to say.

[3:07:20] Trustee Maude: Yes, thank you, I appreciate the latitude

[3:07:24] Trustee Maude: to add this at the last minute

[3:07:26] Trustee Maude: and apologize for my mind fade

[3:07:29] Trustee Maude: for not bringing this up at the beginning of the meeting.

[3:07:32] Trustee Maude: Recently, we had two significant members

[3:07:34] of our community pass away.

[3:07:36] First off, Rich Tamboline from Main Island.

[3:07:39] Trustee Maude: he was i believe a two-term island trust trustee um crd director and also served many many years

[3:07:47] Trustee Maude: on our apc i mean i recently passed away and uh he was a big contributor to our island and

[3:07:53] Trustee Maude: and will certainly be missed um and then secondly um senator pat carney uh from saturn i think we

[3:08:01] Trustee Maude: all are very familiar with her works and her advocacy um she worked very closely as chair

[3:08:07] Lachlan will recall with me on the preservation of the Georgina Point Lighthouse. She's was a

[3:08:14] constant advocate for the island, a strong advocate, certainly a force to be reckoned with

[3:08:19] and

[3:08:20] Trustee Maude: again will be certainly missed by our communities.

[3:08:24] Trustee Luckham: Yeah a very full life for both

[3:08:27] Trustee Luckham: of those individuals and certainly our condolences out to the families and thank you Vice Chair Maud

[3:08:34] Trustee Luckham: for bringing that to us today um so let's now break for lunch we'll come back at let's call

[3:08:42] Trustee Luckham: it one o'clock is that all right and then we'll go directly in in camera so for the public's uh

[3:08:47] Trustee Luckham: interest we're not likely to we'll be adjourning when we return from the in camera and we'll be

[3:08:53] Trustee Luckham: reporting out on the in-camera session at our next meeting so let's call for a recess and then

[3:09:00] Trustee Luckham: we'll come back in camera over to you lori thank you everybody for a great morning

[3:39:55] Voice 5: all right looks like we're one o'clock welcome back everybody um i

[3:40:00] Trustee Luckham: need a motion to go in camera

[3:40:02] Trustee Luckham: here and then um um because my battery is low on my laptop i'm going to switch to my phone so

[3:40:12] Trustee Luckham: don't lock it just yet lori so can i get a motion i

[3:40:19] Voice 13: move that the meeting be closed

[3:40:22] Voice 13: to the public subject to sections 91 g and i of the community charter in order to consider matters

[3:40:29] Voice 13: regarded to litigation affecting the island's trust and receipt of advice that is subject to

[3:40:34] Voice 13: solicitor client privilege and that staff attend the meeting that's

[3:40:39] Trustee Luckham: a move to a seconder

[3:40:42] Voice 5: trustee

[3:40:43] Voice 5: elliott thank you very much um i

[3:40:49] Voice 11: do see an attendee on uh attending electronically if they'd

[3:40:53] Voice 11: like to remove themselves or I will do so shortly we will not be coming back into a recorded session

[3:41:00] Voice 11: so I

[3:41:03] Trustee Luckham: don't know if that's me that's just come in on my phone I'm joined with video

[3:41:12] Trustee Luckham: and then I'm going to hang up on my computer wi-fi or cellular data okay

[3:41:19] Voice 5: Okay. Okay. So is that all in order now, Lori?

[3:41:34] Voice 11: Yep. And I've locked the webinar.

[3:41:38] Voice 11: Stop broadcasting. Okay.

[3:41:42] Trustee Luckham: So on my phone, I'm not seeing

[3:41:46] Trustee Luckham: other participants. So you'll have to speak up when you want to speak.

Executive Committee Minutes of a Regular Meeting  Page 1 of 8 
August 2, 2023 ADOPTED 
 
Executive Committee 
Minutes of Regular Meeting 
 
 
Date:  
Location:  
August 2, 2023 
Electronic meeting, Public venue 
Islands Trust  
200-1627 Fort Street 
Victoria, BC V8R 1H8 
 
Members Present: Peter Luckham, Chair, Thetis Trustee 
 Tobi Elliott, Vice-Chair, Gabriola Trustee 
 David Maude, Vice-Chair, Mayne Trustee (Victoria boardroom) 
 Timothy Peterson, Vice-Chair, Lasqueti Trustee 
  
Staff Present: Russ Hotsenpiller, Chief Administrative Officer (CAO) 
 David Marlor, Director, Legislative Services (DLS) 
Stefan Cermak, Director, Planning Services (DPS) 
Lori Foster, Executive Coordinator/Recorder 
  
Members of the Public 
Present: 
 
One person attended electronically 
1. CALL TO ORDER 
 
Chair Luckham called the meeting to order at 9:20 a.m. and gave a land acknowledgement that 
the meeting was being held across Coast Salish First Nations territory. 
 
2. APPROVAL OF AGENDA 
 
2.1 Introduction of New Items 
 
Late items addendum circulated with the following: 
 6.1.1 Correspondence re: Bowen Island Municipality (BIM) OCP Amendment 
 Bylaw No. 608 & LUB amendment Bylaw No. 609 
 Julie Vic email dated August 1, 2023 
 Michelle Taylor email dated August 1, 2023 
 Liz Ian email dated August 1, 2023 
 Chris Arnold-Forster email dated August 2, 2023 
 10.2 Correspondence re: Islands Trust Media Release - Commercial ship 
 operators to avoid nighttime anchorages around Southern Gulf Islands 
And, consideration to add the following at: 
 9.1.3 Galiano Island Local Trust Committee – consideration to issue a bylaw 
 enforcement news release 
 9.1.4 Islands Trust to host Union of BC Municipalities breakfast event  

 
 
Executive Committee Minutes of a Regular Meeting  Page 2 of 8 
August 2, 2023 ADOPTED 
 
2.2 Approval of Agenda 
 
By general consent, the agenda was adopted as amended. 
 
2.2.1 Agenda Context Notes 
 
Included in the agenda package, notes as presented for the following items: 
 3. Rise and Report Decisions from Previously Closed Meeting 
 9.1.1 EC Request from Salt Spring Island Local Trust Committee re: UBCM 
attendance 
 9.1.2 Vancouver Island Coastal Communities (VICC) Leadership Steering 
Committee request 
 12. Next Meeting 
 
3. RISE AND REPORT DECISIONS FROM PREVIOUSLY CLOSED MEETING 
 
Chair Luckham reported that, from the in-camera July 12 closed meeting, the June 14
th
 
in-camera minutes were adopted as presented. 
 
4. ADOPTION OF MINUTES 
 
4.1 July 12, 2023, draft minutes 
 
By general consent, the July 12, 2023, draft Executive Committee business meeting 
minutes were adopted as presented. 
 
5. FOLLOW UP ACTION LIST AND UPDATES 
 
5.1 Follow Up Action List (FUAL)/Director/CAO Updates 
 
Chief Administrative Officer (CAO) Hotsenpiller provided an update regarding CAO FUAL 
item #3, re Minister Kang, that he has been speaking with ministry staff and the item 
continues to be in progress. 
 
5.2 Local Trust Committee Chair Updates 
 
Local Trust Committee (LTC) chairs offered updates from recently attended LTC 
meetings including the following: 
 A theme for many LTC’s is to review meeting procedures and meeting 
notification processes. 
 
5.3 Islands Trust Conservancy (ITC) Liaison Update 
 
EC/ITC liaison, Vice-Chair Elliott noted that Chair Linda Adams term with the ITC board 
has concluded and that ITC board member Risa Smith will now occupy the role of ITC 
Chair. 
 

 
 
Executive Committee Minutes of a Regular Meeting  Page 3 of 8 
August 2, 2023 ADOPTED 
6. BYLAWS FOR APPROVAL CONSIDERATION 
 
6.1 Bowen Island Municipality (BIM) OCP Amendment Bylaw No. 608 & LUB amendment 
Bylaw No. 609 
 
Executive Committee discussed the late items correspondence received (see item 6.1.1) 
pertaining to the BIM bylaws and addressed the writers concerns regarding particular 
Islands Trust Policy Statement check list items 5.5.6 and 5.2.3. 
 
EC-2023-085 
It was Moved and Seconded, 
That Executive Committee request Islands Trust staff request Bowen Island Municipality 
staff respond to the following questions on 5.5.6 (re: how were the high impact 
recreational activities addressed and the number of potential persons camping) and 
5.2.3, specifically the social impacts of development addressed, regarding Islands Trust 
Policy Statement checklist and return to this item the August 25
th
 Executive Committee 
meeting. 
CARRIED 
 
6.1.1 Correspondence re: Bowen Island Municipality (BIM) OCP Amendment Bylaw 
No. 608 & LUB amendment Bylaw No. 609 
 
1. Julie Vic email dated August 1, 2023 
2. Michelle Taylor email dated August 1, 2023 
3. Liz Ian email dated August 1, 2023 
4. Chris Arnold-Forster email dated August 2,2023 
 
Received for information. 
 
6.2 Saturna Island LTC Bylaw No. 138 (LUB amendment) – RFD 
 
Director of Planning Services (DPS) Cermak spoke to the bylaws as presented in the 
request for decision (RFD). 
 
EC-2023-086 
It was Moved and Seconded, 
THAT the Islands Trust Executive Committee approve Saturna Island Local Trust 
Committee Bylaw No. 138, cited as Saturna Island Land Use Bylaw No. 119, 2018, 
Amendment No. 1, 2023 in accordance with Section 27 of the Islands Trust Act. 
 
CARRIED 
 
 
 
 
 
 
 

 
 
Executive Committee Minutes of a Regular Meeting  Page 4 of 8 
August 2, 2023 ADOPTED 
7. TRUST COUNCIL MEETING PREPARATION 
 
7.1 Executive 
 
7.1.1 Discussion of Visioning Process for Trust Council 2022-26 – Briefing 
 
Executive Committee discussed the visioning exercise planned for September 
Trust Council. 
 
The meeting recessed for a break at 10:15 a.m. and reconvened at 10:30 a.m. 
 
Discussion continued regarding the 6 key question on pages 72-73 of the agenda 
package, to allow enough time during Trust Council to address the exercise, 
consideration to have breakout groups and, offering example statements 
created by the previous term as show in the agenda package. 
 
The vision process will be further refined and returned to Executive Committee 
at its next business meeting. 
 
7.1.2 DRAFT September Trust Council 3-day schedule 
 
Executive Committee (EC) reviewed the draft schedule as presented and 
discussed the following: 
 Defer San Juan County Council item to December’s Trust Council agenda 
 Move “Closed Meeting” session to Tuesday as a working session with a 
follow-up in-camera session on Thursday to address closed 
administrative items 
 Move “Trustee Roundtable” to Thursday  
 Address Corporate Planning Process Tuesday at 4:30 p.m. time slot 
 
Chair Luckham’s electronic connection dropped at 11:23 a.m. 
 
Vice-Chair Maude continued to chair the meeting. 
   
The meeting recessed for a break at 11:30 a.m., and reconvened at 11:45 a.m. 
 
Chair Luckham returned at 11:45 a.m. 
 
 On Thursday following the administrative closed session, hold a recap of 
the Visioning Session. 
 
By general consent, the above changes to the draft 3-day September Trust 
Council schedule, as discussed, to be incorporated and returned to the next 
Executive Committee meeting. 
 
7.2 Planning Services - None 
7.3 Administrative Services - None 
7.4 Trust Area Services - None 

 
 
Executive Committee Minutes of a Regular Meeting  Page 5 of 8 
August 2, 2023 ADOPTED 
8. EXECUTIVE COMMITTEE PROJECTS - None  
8.1 Trust Council Initiated - None 
8.1.1 Executive - None 
8.1.2 Trust Area Services - None 
8.1.3 Planning Services - None 
8.1.4 Administrative Services – None 
 
8.2 Executive Committee Initiated 
 
8.2.1 Executive  
 
8.2.1.1 Assessment of Provision of Trust Council and LTC Streaming Services - 
Briefing  
 
Information Services (IS) Manager, Mark van Bakel, joined the meeting 
electronically to present the briefing and spoke to a report being 
created by Collaborate Video (streaming provider) which will be able to 
provide LTC streaming statistics once the logistics are in place. 
 
8.2.2 Trust Area Services - None 
8.2.3 Planning Services - None 
8.2.4 Administrative Services – None 
 
9. NEW BUSINESS 
9.1 Executive/Trust Council 
 
9.1.1 Executive Committee request from Salt Spring Island Local Trust Committee 
regarding UBCM attendance 
 
As presented in the Agenda Context Notes at item 2.2.1. 
 
EC-2023-087 
It was Moved and Seconded, 
That Executive Committee approve expenses for travel and accommodation to 
September’s Union of BC Municipalities convention for Trustee Patrick. 
 
CARRIED 
 
9.1.2 VICC Climate Leadership Steering Committee Funding Request for Islands Trust 
Council Agenda 
 
As presented in the Agenda Context Notes at item 2.2.1. 
 
 
 
 
 

 
 
Executive Committee Minutes of a Regular Meeting  Page 6 of 8 
August 2, 2023 ADOPTED 
 
EC-2023-088 
It was Moved and Seconded, 
That Executive Committee fulfill the request for funding of $250.00 from 
Vancouver Island Coastal Communities Climate Leadership request. 
CARRIED 
 
9.1.3 Galiano Island Local Trust Committee (GL LTC) – consideration to issue a bylaw 
 enforcement news release 
 
Executive Committee discussed the Supreme Court judgement in favour of the 
GL LTC released August 1, 2023, regarding the Galiano Forest Lot Owners 
Association vs Galiano Island Local Trust Committee.   
 
EC-2023-089 
It was Moved and Seconded, 
That the Executive Committee request that a news release be prepared 
regarding the Galiano forest lot owners versus Galiano Island Local Trust 
Committee BC Supreme Court decision.  
CARRIED 
 
9.1.4 Islands Trust to host Union of BC Municipalities (UBCM) breakfast event  
 
Executive Committee discussed holding its traditional UBCM breakfast meeting 
at the upcoming September UBCM convention being held September 18-22 in 
Vancouver.  
 
EC-2023-090 
It was Moved and Seconded, 
That Executive Committee request staff make arrangements for Islands Trust 
UBCM hosted breakfast inviting related local governments. 
CARRIED 
 
9.2 Trust Area Services 
 
9.2.1 LTC Chairs Report on Local Advocacy Topics 
 
Vice-Chair Elliott reported on a letter of support written to the Ministry of 
Transportation and Infrastructure (MOTI) on behalf of the Gabriola Island LTC 
endorsing an expanded playground on Gabriola Island. 
 
9.3 Planning Services - None 
9.4 Administrative Services – None 
 
10. CORRESPONDENCE (for information unless raised for action) 
 
10.1 Liquor and Cannabis Regulation Branch re: engagement on proposed amendments to 
regulation email dated July 14, 2023 

 
 
Executive Committee Minutes of a Regular Meeting  Page 7 of 8 
August 2, 2023 ADOPTED 
 
By general consent, forward item 10.1 to local trust committees for information. 
 
10.2 Responses received re: Islands Trust Media Release - Commercial ship operators to 
avoid nighttime anchorages around Southern Gulf Islands 
 
Received for information. 
 
11. WORK PROGRAM 
 
11.1 Review and amendment of current work program 
 
Received for information. 
 
12. NEXT MEETING 
 
Executive Committee discussed rescheduling its August 23, 2023, business meeting due a 
scheduling conflict for Vice-Chair Maude. 
 
EC-2023-091 
It was Moved and Seconded, 
That Executive Committee reschedule its August 23, 2023 regular business meeting to Friday, 
August 25, to be held electronically commencing at 9:15 a.m. 
CARRIED 
 
Vice-Chair Maude acknowledged the passing on June 29, 2023, of former Mayne Island trustee 
Richard Tamboline, at the age of 91, who served Islands Trust for two terms (1996-1999 and 
1999-2002). 
 
Chair Luckham acknowledged the passing of former Cabinet Minister/ Senator/ Member of 
Parliament (MP), and Saturna Island resident, The Honourable Pat Carney, on July 25, 2023 at 
the age of 88 noting her extensive contributions and history of service to British Columbia and 
Canada. 
 
The meeting recessed for lunch 12:30 p.m., and reconvened at 1:00 p.m. 
 
13. CLOSED MEETING – scheduled 
 
At 1:03 p.m., the meeting was closed to the public. 
 
 
 
 
 
 
 
 
 

 
 
Executive Committee Minutes of a Regular Meeting  Page 8 of 8 
August 2, 2023 ADOPTED 
EC-2023-092 
It was Moved and Seconded, 
That the meeting be closed to the public subject to Sections 90(1)(g) and (i) of the Community 
Charter in order to consider matters related to litigation affecting the Islands Trust and receipt 
of advice that is subject to solicitor-client privilege and that staff attend the meeting. 
 
CARRIED 
At 2:26 p.m., the meeting was reopened to the public. 
 
14. ADJOURNMENT 
 
 By general consent, at 2:26 p.m., the meeting was adjourned. 
 
 
_________________________ 
Peter Luckham, Chair 
 
Certified Correct 
 
_________________________ 
Lori Foster, Executive Coordinator