Islands Trust Council regular meeting, August 25, 2023

[0:00:00] Trustee Luckham: All right. Good morning, everyone. Welcome to the Executive Committee meeting of August the 25th, 2023.

[0:00:10] Trustee Luckham: Where's the year going and where's the summer going?

[0:00:14] Trustee Luckham: Certainly here in the broad expanse of Coast Salish Territory, where I wake every day,

[0:00:21] Trustee Luckham: I'm grateful to be able to live here and work here and the opportunities to learn

[0:00:28] Trustee Luckham: about the people that have lived here since time immemorial.

[0:00:32] Trustee Luckham: And certainly this summer has been interesting.

[0:00:35] Trustee Luckham: Our hearts and thoughts go out to all those impacted

[0:00:39] Trustee Luckham: by wildfire throughout the province.

[0:00:42] Trustee Luckham: There have been a couple of close calls here

[0:00:46] Trustee Luckham: within the islands of the trust and on Vancouver,

[0:00:50] Trustee Luckham: not within the trust that I know of,

[0:00:52] Trustee Luckham: but within the islands on Vancouver Island region.

[0:00:55] Trustee Luckham: and of course on Vancouver Island and we have to remember the care that we, the responsibilities we have to care for this place as the nations have done since time immemorial.

[0:01:12] Trustee Luckham: I can't help but also want to acknowledge at this time what's happened on Hornby Island in a midden site near the ferry terminal.

[0:01:22] Trustee Luckham: I don't want to judge at this point the activities that caused the disturbance of this midden but

[0:01:31] Trustee Luckham: clearly BC Ferries is concerned about that and the contractor involved is no doubt concerned

[0:01:38] Trustee Luckham: about that and it's incredibly unfortunate it's more than unfortunate that such a thing has

[0:01:44] Trustee Luckham: happened and this is what I worry about waking up to every day is the disturbance of middens that

[0:01:50] Trustee Luckham: that may or could contain the remains of ancestors

[0:01:55] Trustee Luckham: and loved ones.

[0:01:56] Trustee Luckham: And so indeed, we have to be incredibly cautious

[0:02:01] Trustee Luckham: around the shoreline and other locations

[0:02:03] Trustee Luckham: where there's known archeological sites.

[0:02:06] Trustee Luckham: So I didn't say my name is Peter Locke.

[0:02:09] Trustee Luckham: I'm elected on Thetis Island.

[0:02:11] Trustee Luckham: I am the Chair of Trust Council, Chair of this committee.

[0:02:14] Trustee Luckham: And joining me today are the Vice Chairs of the Council.

[0:02:18] Trustee Luckham: Council and I'll just start from what I see on my screen here uh David Maude good morning good

[0:02:24] Trustee Maude: morning I'm recently from Maine Island the traditional home that was setting people

[0:02:30] Trustee Luckham: very good thank you uh trustee Peterson good

[0:02:34] Voice 8: morning from uh territory of many Coast Salish

[0:02:39] Voice 8: uh peoples and the treaty territory of the Tlaman nation and vice chair Elliot also good morning

[0:02:47] Trustee Elliott: Good morning, everybody. I'm here on Gabriola Island, the ancestral and current territory of the First Nation and other Coast Salish nations.

[0:02:56] Trustee Elliott: Grateful to be joining you here.

[0:02:59] Trustee Luckham: Excellent. Thank you. So on the staff perspective, again, starting on the screen here, I see CAO Hobson-Piller in the boardroom.

[0:03:08] Trustee Luckham: Good morning. And Laurie Foster. Good morning. And David Marler, Legislative Services.

[0:03:18] Trustee Luckham: and Claire Freider, Trust Area Services.

[0:03:22] Trustee Luckham: And last but not least, Stefan Cermak, Director of Regional Planning Services.

[0:03:29] Trustee Luckham: Good morning, everyone.

[0:03:30] Trustee Luckham: Thank you for joining us today on this Friday.

[0:03:35] Trustee Luckham: A little change from our normal routine.

[0:03:38] Trustee Luckham: And so I'll just go directly to the agenda at this point.

[0:03:43] Trustee Luckham: We have a not a too heavy agenda today, but some definitely some thoughtful items for us to consider.

[0:03:49] Trustee Luckham: I'll just ask if there's any additions or deletions from the agenda.

[0:03:53] Trustee Luckham: And of course, I want to acknowledge. Thank you very much, Laurie, for managing all of the correspondence associated with the Bowen Island Municipality OCP amendment bylaws.

[0:04:06] Trustee Luckham: They are not in the agenda package,

[0:04:09] Trustee Luckham: but we have certainly received more than 126

[0:04:13] Trustee Luckham: individual pieces of correspondence on that matter.

[0:04:16] Trustee Luckham: And that is in a folder for us.

[0:04:19] Trustee Luckham: And perhaps we might discuss how some of that might end up

[0:04:23] Trustee Luckham: in the public realm,

[0:04:24] Trustee Luckham: but we'll cover that when we get to discussing that bylaw.

[0:04:27] Trustee Luckham: So is there anything else?

[0:04:29] Trustee Luckham: Trustee Peterson.

[0:04:33] Voice 8: Thank you, Chair.

[0:04:33] Voice 8: Mayor, I did send out an email, I believe late last week,

[0:04:39] Voice 8: concerning and maybe we can just have a short discussion

[0:04:42] Voice 8: concerning provision of notice of litigation

[0:04:47] Voice 8: to local trust committees.

[0:04:49] Trustee Luckham: Okay, so we'll put that under new business.

[0:04:54] Trustee Luckham: I seem to vaguely remember some composition about that.

[0:04:57] Trustee Luckham: Maybe that was on one of our telecom things.

[0:04:59] Trustee Luckham: so put that at a nine point um a nine point three one does that make sense to everybody

[0:05:08] Trustee Luckham: okay so i'm not seeing any uh contrary points of view that's where we'll put that thank you tim

[0:05:16] Trustee Luckham: and anything else from anybody please raise your hand or shout out all right oh trustee elliott

[0:05:25] Trustee Luckham: thank

[0:05:25] Trustee Elliott: you chair um it's regarding a letter from uh trustee patrick and i'm not sure if it's a fit

[0:05:31] Trustee Elliott: for this uh ec meeting about the um the request to the minister of finance regarding the speculation

[0:05:39] Trustee Elliott: and vacancy tax to the salt spring island electoral area

[0:05:43] Trustee Luckham: okay yeah that i that came in this

[0:05:46] Trustee Luckham: morning or late or yesterday sometime yesterday

[0:05:49] Trustee Elliott: night yeah yeah

[0:05:51] Trustee Luckham: so again i just looked at that

[0:05:53] Trustee Luckham: this morning i'm at a busy personal event evening and um so uh speculation tax um obviously staff

[0:06:05] Trustee Luckham: are not going to necessarily be prepared for that but if there's a desire to just raise bring that

[0:06:10] Trustee Luckham: put that on the agenda um i would suggest that that be at uh cao 9.32 seems like there's good

[0:06:18] Trustee Luckham: go to places anywhere yeah

[0:06:21] Voice 9: okay

[0:06:23] Trustee Luckham: to speculation tax thank

[0:06:29] Trustee Elliott: you thank

[0:06:30] Trustee Luckham: you very much okay anything

[0:06:34] Trustee Luckham: else so let us continue then so we'll adopt the agenda as amended with two additional items in

[0:06:41] Trustee Luckham: new business and um and um and we'll move on and so uh the first item there is um uh that while

[0:06:52] Trustee Luckham: there's a gender context notes provided to us for our information more than anything else um

[0:06:57] Trustee Luckham: the one item is a ryzen report um on the previous meeting and that um oh i don't have that open here

[0:07:08] Trustee Luckham: bear with me a second too much talking not enough thinking

[0:07:16] Trustee Luckham: that's a that's a virgo problem i think for me anyway anyway uh so what we have here

[0:07:24] Trustee Luckham: is rising and reporting on the in-camera session of august the second

[0:07:30] Trustee Luckham: meeting that the july 12 2023 in-camera minutes were adopted as presented and a legal opinion

[0:07:36] Trustee Luckham: summary letter will be made public regarding a galliano galliano island local trust committee

[0:07:42] Trustee Luckham: development permit exemption. And I do believe that letter has, that public, that has been done

[0:07:53] Trustee Luckham: at this point. And so that's out in the public realm. And so thank you very much for all of you

[0:08:00] Trustee Luckham: that made that happen. So I'm going to move now to adoption of the minutes, August the 2nd.

[0:08:07] Trustee Luckham: and I'm just going to ask if there's any adjustments there

[0:08:14] Trustee Luckham: and I see Trustee Peterson, you had your hand up.

[0:08:17] Trustee Luckham: Sorry, I had my other screen open.

[0:08:19] Trustee Luckham: Is that to do with the minutes?

[0:08:22] Voice 8: Sorry, Chair, it was just a question for Director Frater

[0:08:28] Voice 8: about whether we needed to put an item on today's agenda

[0:08:32] Voice 8: about there was a discussion about a legal opinion

[0:08:37] Voice 8: sharing with the ministry.

[0:08:39] Voice 8: And I wondered if we wanted to address that today

[0:08:41] Voice 8: or can we wait till the 13th?

[0:08:43] Voice 6: I think it can wait till the 13th.

[0:08:46] Voice 8: Okay, and maybe Director Frater,

[0:08:49] Voice 8: if you could just make sure that hits the agenda

[0:08:52] Voice 8: for the 13th.

[0:08:54] Voice 9: Okay, I'll talk with you about that later, yes.

[0:08:56] Voice 8: Okay, awesome, thank you.

[0:08:59] Trustee Luckham: Thank you, Trustee Peterson.

[0:09:01] Trustee Luckham: Okay, so back to August the 2nd minutes,

[0:09:04] Trustee Luckham: Any changes there?

[0:09:06] Trustee Luckham: No, then I'm going to adopt those by general consent.

[0:09:12] Trustee Luckham: Thank you very much.

[0:09:13] Trustee Luckham: And so follow-up action list.

[0:09:16] Trustee Luckham: So our round table for the directors where necessary,

[0:09:21] Trustee Luckham: and we'll go to, I'll start off with CEO,

[0:09:24] Trustee Luckham: Russ Hotzenpiller.

[0:09:25] Trustee Luckham: Good morning, sir.

[0:09:26] Trustee Luckham: And nice to-

[0:09:27] Trustee Luckham: Good morning.

[0:09:28] Voice 11: Honored to see you.

[0:09:29] Voice 11: Good morning, EC.

[0:09:30] Voice 11: see um we turn to page 12 look at the follow-up action list i respond to any of your questions

[0:09:37] Voice 11: i think there's some reasonable progress that's indicated here item two we're just on the

[0:09:42] Voice 11: precipice of the learning group um being put forward we've had an exciting and uh um wonderful

[0:09:49] Voice 11: start with robin kellen in uh syrup position so that's uh that's been a a great mid-summer boost

[0:09:56] Voice 11: to our first nations thinking and work um she's getting settled and i think that i believe that

[0:10:02] Voice 11: this is one of the um the things that we're going to move forward reasonably quickly for item three

[0:10:09] Voice 11: i responded so you might want to i've responded to the senior ministry officials saying exactly

[0:10:17] Voice 11: this that trust council will revisit the request for review of the mandate governance and structure

[0:10:21] Voice 11: at september trust council and then subsequently update the minister um i think that suffices um

[0:10:30] Voice 11: i've mentioned it to them a couple of times and they said great let us know how it plays out

[0:10:34] Voice 11: that's in the absence of you writing directly to the to the minister on the matter um which we can

[0:10:39] Voice 11: certainly do as well but uh i think operationally that's taken care of and really uh item five's

[0:10:48] Voice 11: around the visioning exercise.

[0:10:49] Voice 11: And I might just take a few minutes

[0:10:51] Voice 11: when we get to the schedule

[0:10:52] Voice 11: for the upcoming September Trust Council

[0:10:55] Voice 11: to walk you through some thinking there.

[0:11:00] Voice 11: I think you can consider item seven

[0:11:02] Voice 11: has also functionally occurred.

[0:11:05] Voice 11: We have brought these three elements

[0:11:08] Voice 11: into our strategic planning process.

[0:11:11] Voice 11: And really after that,

[0:11:13] Voice 11: I just respond to any of your questions

[0:11:14] Voice 11: or I could just ramble on

[0:11:16] Voice 11: into a very brief CAO report.

[0:11:19] Trustee Luckham: Any questions on the follow-up action list?

[0:11:23] Trustee Luckham: no okay um so before you go into your report just want to acknowledge that uh uh uh director

[0:11:30] Trustee Luckham: mahler legislative services director um who has ably uh supported us in your uh on while you've

[0:11:37] Trustee Luckham: been on your annual leave and uh i want to thank david for that and let you know that thank you

[0:11:43] Trustee Luckham: to your report that's

[0:11:45] Voice 11: great and uh i deeply appreciate uh david laurie and the rest of

[0:11:49] Voice 11: the team uh covering off for the last about i noticed noticeable uptick in progress so uh

[0:11:55] Voice 11: so maybe we should do this more often um that being said we move into a busy time

[0:12:02] Voice 11: we have both the ubcm and we have another thought provoking trust council i say thought provoking

[0:12:07] Voice 11: because there's a number of sort of key thinking pieces that i think is going to set trust council

[0:12:11] Voice 11: into the rest of the term and concurrent with that is our our raft of committee

[0:12:19] meetings that are occurring just prior to Trust

[0:12:23] Voice 11: Council itself so we're well

[0:12:26] Voice 11: aware of that but there's a lot of work that's going on right now I'm sure you

[0:12:30] Voice 11: are as well and looking forward to even though this meeting is you know somewhat

[0:12:36] Voice 11: it's got some a couple items of significance certainly the meeting on

[0:12:40] Voice 11: the 13th you'll see the full uh the full wage of the various pieces of work that are going forward

[0:12:44] Voice 11: that being said i don't think there's any surprises um associated with those and we'll

[0:12:49] Voice 11: be able to briefly go over them when we get to um item 712 that's

[0:12:55] Trustee Luckham: about it okay very good now

[0:12:59] Trustee Luckham: trustee peterson i saw your hand up uh just briefly there uh between um the um reporting

[0:13:05] Trustee Luckham: out on the follow-up action list and the ceo giving his report did you have something there

[0:13:10] Trustee Luckham: i

[0:13:11] Voice 8: i just had a a i guess um a question or a or a just a request for maybe an update um item

[0:13:21] Voice 8: four about the round table on housing i note that obviously we've um slipped past the six

[0:13:28] Voice 8: months recommended in the resolution and i'm just wondering if there um is anything we can

[0:13:35] Voice 8: and report out to trustees on a projected timeline on that.

[0:13:40] Voice 8: I'd

[0:13:44] Voice 9: have to turn to Stefan to give

[0:13:45] Voice 11: us any specifics

[0:13:46] Voice 11: as he's been working in this matter

[0:13:48] Voice 11: and it's a regional planning committee.

[0:13:51] Voice 11: So maybe he can give us the latest.

[0:13:54] Voice 1: Sure, thank you.

[0:13:55] Voice 1: And through the chair, good morning, everybody.

[0:13:58] Voice 1: I am working on a request for decision

[0:14:00] Voice 1: to come back to the executive committee.

[0:14:02] Voice 1: I expect it at the following meeting.

[0:14:04] Voice 1: meeting. And we're in that RFD, I've got collating all the housing actions that are sort of from

[0:14:12] Voice 1: trust council to executive committee to regional planning committee. The recommendations will be

[0:14:17] Voice 1: there. As noted earlier, staff had earlier proposed that some of the roundtables that

[0:14:23] Voice 1: had been engaged in in April amongst UBCM and I believe on Gabriola with the, sorry, I forget the

[0:14:30] Voice 1: the name of the meeting that was held there,

[0:14:32] Voice 1: but it was a rural economic forum with islands,

[0:14:36] Voice 1: did partially address that.

[0:14:37] Voice 1: Now, I recognize that the EC did not feel the same way at that time,

[0:14:41] Voice 1: and hence why you're going to get a report back recommending next steps.

[0:14:44] Voice 1: And the regional planning committee is working on a housing strategy

[0:14:49] Voice 1: with housing toolkits, with communication materials

[0:14:51] Voice 1: and engagement materials.

[0:14:53] Voice 1: So I'm trying to put that all together for you to put into one package

[0:14:57] Voice 1: so we can advance housing in a cohesive manner,

[0:14:59] Voice 1: as opposed to sort of scattering it amongst the various committees and councils.

[0:15:03] Voice 1: So my answer is there's a more robust response coming next meeting.

[0:15:10] Voice 9: Thank you, Director Cermak.

[0:15:16] Trustee Luckham: So let's just go back to the CAO's report now.

[0:15:19] Trustee Luckham: Is there any questions for the CAO and his reporting?

[0:15:25] Trustee Luckham: No. Okay, great.

[0:15:26] Trustee Luckham: So Stefan, seeing as you've had the floor there a moment,

[0:15:30] Trustee Luckham: why don't you continue with your follow-up action list, other follow-up action list items?

[0:15:36] Voice 1: Well, thank you, Mr. Chair. That actually effectively answers most of the questions,

[0:15:40] Voice 1: most of the issues I have on my follow-up action list. So I'd be happy to answer any

[0:15:43] Voice 1: questions that EC has other than the housing that you just asked.

[0:15:48] Trustee Luckham: Okay. Are there any questions on follow-up action list stuff? No. So CEO,

[0:15:54] Trustee Luckham: Oh, sorry, you almost got a promotion there.

[0:16:00] Trustee Luckham: Director Cermak, do you want to provide us an area report?

[0:16:06] Voice 1: Sure, I'd be happy to, Mr. Chair.

[0:16:08] Voice 1: So all the local chess committees, I've been talking to the RPMs.

[0:16:13] Voice 1: There have been a lot of staff.

[0:16:14] Voice 1: You would think that having August as the downtime was noted,

[0:16:18] Voice 1: it's been noted that it's still very busy as we all prep up for busy times

[0:16:23] Voice 1: with further meetings and further actions a lot of exciting movement happening at in regards to

[0:16:28] Voice 1: first nations in terms of various agreements taking place and meetings happening various

[0:16:34] Voice 1: plans and business cases moving forward addressing first nations so i i think this is a really

[0:16:40] Voice 1: positive time that we're we're changing how we do business and we're figuring it out um and on the

[0:16:46] Voice 1: other side of that is regional planning committee is gearing up for their meeting coming up the next

[0:16:50] Voice 1: couple weeks and we're talking about business cases and we're talking about housing we're

[0:16:54] Voice 1: talking about fresh water and and other projects so all in all we're and staffing is we're starting

[0:16:59] Voice 1: to staff up it looks like we're we're starting to gain more than we lose so that's a really good

[0:17:04] Voice 1: sign and um yeah i think the probably the most significant other thing i can report back on

[0:17:10] Voice 1: is the local government development application program i think lgdap the city view software

[0:17:17] Voice 1: We're going to start testing the new software that's going to do our application processing

[0:17:23] Voice 1: and all our information processing.

[0:17:25] Voice 1: We're going to try to break the new software we've got and then once we can stop breaking

[0:17:30] Voice 1: it, we're going to start training and implementing it and we're on track to making that go live

[0:17:35] Voice 1: in the new year.

[0:17:36] Voice 1: So that's it.

[0:17:37] Voice 1: That's a very busy activity to be doing.

[0:17:41] Trustee Luckham: Very busy indeed.

[0:17:44] Trustee Luckham: So that's it.

[0:17:45] Trustee Luckham: it concludes your report uh trustee vice chair peterson over to you for question

[0:17:49] Trustee Luckham: uh

[0:17:52] Voice 8: thank you i just was wondering if the if we're expecting the um

[0:17:58] Voice 8: ombudsman uh rams person's report uh for september council or that's going to be later

[0:18:08] Voice 1: it should be in september we've received the report uh we haven't drafted the report uh that

[0:18:14] Voice 1: it you know staff report to trust council but we have it in-house and we're reviewing it as we

[0:18:19] Voice 1: speak okay

[0:18:21] Voice 9: thank you very

[0:18:24] Trustee Luckham: good any other questions from other vice chairs so let us continue then on

[0:18:30] Trustee Luckham: our uh uh uh through our regional directors if there's anything to report from trust area

[0:18:36] Trustee Luckham: services director freighter thank

[0:18:39] Voice 6: you um in terms of your follow-up action list i'll simply report

[0:18:43] Voice 6: that we are um really focused on we've just finished putting on the trust programs committee

[0:18:48] Voice 6: agenda and we're moving now into the executive committee agenda we've continued to be focused

[0:18:53] Voice 6: on the bay project so there's not been a lot of action on the various items on your list here

[0:18:57] Voice 6: you can expect your legislative number two here you can expect your legislative monitoring report

[0:19:02] Voice 6: on the council agenda i'm happy to take questions though about anything that might be on here

[0:19:08] Trustee Luckham: okay thank you director freighter um any questions for the director no okay do you have an area

[0:19:18] Trustee Luckham: your report?

[0:19:19] Voice 6: Yes I can just let you know we're happily settling in our new staff on the team

[0:19:24] Voice 6: so Robin Caffey has joined us as the Senior Indigenous Relations Advisor and she's now

[0:19:32] Voice 6: spent a month through orienting to the Islands Trust and I think you'll start to hear from her

[0:19:37] Voice 6: more from organizing such things as the Reconciliation Learning Group and other initiatives

[0:19:42] Voice 6: so she's about to start stepping out and meeting with all of you and beginning to work on some

[0:19:48] Voice 6: projects and also we've got mary storzer who's currently on vacation um we've been really digging

[0:19:54] Voice 6: into the policy statement project so we're starting to see the movement on that project

[0:19:58] Voice 6: as well and hope to have a draft to share with first nations um in september um with the and

[0:20:03] Voice 6: then we'll be working on communication materials with the hope of bringing it out to you in the new

[0:20:08] Voice 6: year although we've had a request from a nation to look at the project and consider how they might be

[0:20:15] Voice 6: more deeply involved in it so we'll be talking to them about that and we'll report back any outcome

[0:20:20] Voice 6: of that conversation with regard to other initiatives we're working on a business case

[0:20:27] Voice 6: for you for your next meeting possibly to consider around funding for next year's policy statement

[0:20:31] Voice 6: project and consideration of what the engagement might look like on that so we'll work on that for

[0:20:37] Voice 6: you we're also working on a communication strategy for the trust we'll be bringing to you and we have

[0:20:43] Voice 6: number of other um items that have been requested by trust council that are in motion right now

[0:20:48] Voice 6: so busy hopping team and uh looking forward to bringing some of that forward for you in the

[0:20:54] Voice 6: future thank

[0:20:58] Trustee Luckham: you director freighter uh trustee elliott vice chair elliott uh

[0:21:02] Trustee Elliott: thank you chair

[0:21:03] Trustee Elliott: not really um a question but just a comment um uh trustee yates and i were able to meet with um

[0:21:09] Trustee Elliott: the new communications um specialist i don't i can't remember her title but morgana

[0:21:14] Trustee Elliott: and Jillian and it was such a wonderful meeting and it's going to be so helpful to have a

[0:21:20] Trustee Elliott: communication strategy and I'm super happy with their responsiveness the kind of questions they

[0:21:27] Trustee Elliott: asked and their interest in creating a strategy that works for the various needs of the LTC so

[0:21:33] Trustee Elliott: congratulations we finally have that position filled I think it's going to make a huge difference

[0:21:38] Trustee Elliott: with regard to engagement with the public

[0:21:40] Trustee Elliott: and how we communicate generally.

[0:21:43] Trustee Elliott: So super happy about that.

[0:21:49] Voice 10: Thank you, John.

[0:21:50] Voice 9: Thank you.

[0:21:51] Voice 9: Thank you for

[0:21:51] Trustee Luckham: that question earlier.

[0:21:53] Trustee Luckham: Any other questions for the director?

[0:21:58] Trustee Luckham: All right.

[0:21:59] Trustee Luckham: So I'll go to, that I can see on my screen here,

[0:22:03] Trustee Luckham: Director Mullin, do you have anything to report

[0:22:06] Trustee Luckham: from your area or follow up action list?

[0:22:10] Voice 4: Thank you.

[0:22:11] Trustee Luckham: The

[0:22:11] Voice 4: first item, item one, those are the amendments to council's policies.

[0:22:19] Voice 4: So we'll have a report to council with recommendations for consolidation, deletion, and then a program

[0:22:28] Voice 4: to update them in a systematic way.

[0:22:30] Voice 4: So that will come to you in September.

[0:22:33] Voice 4: Items two, three, and four are requests to look at some policies and report back.

[0:22:38] Voice 4: I've started to think about these, but have not had the opportunity to actually get the

[0:22:44] Voice 4: reports written for a variety of reasons.

[0:22:47] Voice 4: Item five is the model by-law.

[0:22:51] Voice 4: This is probably more policy than by-law, but I will be focusing on that item given

[0:22:56] Voice 4: that it's indicated here as a priority.

[0:22:58] Voice 4: So I'd like to get something to executive committee as soon as possible on that one.

[0:23:04] Voice 4: Item 6, we did have a meeting with the Interested Trustees, Laurie and myself.

[0:23:10] Voice 4: We have a better understanding of what they would be interested in seeing with respect to access to key documents.

[0:23:19] Voice 4: I think the next step is to draft a report back to the Executive and then through the Interest Council with some options and recommendations.

[0:23:31] Voice 4: recommendations. I think this will need to go to council because any changes will have impacts on

[0:23:36] Voice 4: either staff resourcing or budgeting. There's some options that may require additional budgets so you

[0:23:44] Voice 4: can have a look at that and tell us what you'd like to do. So that's working on that one

[0:23:50] Voice 4: and yeah there's the two items on there are either completed and the last item I'll just

[0:23:58] Voice 4: still check with that sat and make sure that happens so yeah any questions on the top action

[0:24:03] Voice 4: list uh

[0:24:06] Voice 9: vice chair elliott uh

[0:24:09] Trustee Elliott: thank you chair um director marler so item two the um sponsorship

[0:24:16] Trustee Elliott: policy would you be including consideration of something like what happened on gabriola with the

[0:24:23] Trustee Elliott: our adjusted application fees, and there was a referral through the, because the BC Liquor,

[0:24:32] Trustee Elliott: a BC Liquor application referral request, and then it's caused such an issue in this community over

[0:24:40] Trustee Elliott: a non-profit trying to raise money that is now being charged significant fees because we've

[0:24:47] Trustee Elliott: adjusted our application fees and so this kind of issue are you going to include that in this report

[0:24:57] Voice 4: yeah i can certainly look at that the sponsorship policy was intended for applications not referrals

[0:25:03] Voice 4: so we can look at whether or not that's something you would like to expand uh liquor control is a

[0:25:09] Voice 4: referral that's why

[0:25:11] Voice 4: it's not included in the policy yeah

[0:25:14] Trustee Elliott: it just kind of blew up in our face

[0:25:17] Trustee Elliott: because a five thousand a five hundred dollar fee went to like five thousand or something it was

[0:25:23] Trustee Elliott: crazy for a charity fundraising event so i think that needs to be looked at and we had no way to

[0:25:31] Trustee Elliott: sponsor it so there was no way to mitigate um or or adjust that fee i don't know if it's anyway

[0:25:38] Trustee Elliott: thank you

[0:25:39] Voice 4: i'll address it in whatever i do for this thanks so

[0:25:44] Trustee Luckham: um thank you for raising that uh

[0:25:47] Trustee Luckham: Vice Chair Elliott, and I want to be certain about that answer I heard there. It strikes me that you

[0:25:53] Trustee Luckham: said that the policy didn't apply to that. And indeed, if that's a referral, if what Trustee

[0:25:59] Trustee Luckham: Elliott's saying is that's $5,000 for a referral, that just seems to be that there's something

[0:26:05] Trustee Luckham: amiss there, because I don't think that's the intention. Is it, David?

[0:26:10] Voice 4: No, the fee is in the local trust committee's bylaw, and I think they're about either $500

[0:26:16] Voice 4: to 750 for liquor control licensing yeah the other costs that they have to pay for uh under their

[0:26:24] Voice 4: you know the request but that's not to us i don't believe it shouldn't be 5 000 to us

[0:26:30] Voice 4: right but there could be advertising costs that they have to so

[0:26:35] Trustee Luckham: perhaps that's an offline

[0:26:37] Trustee Luckham: conversation that vice sure elliott you should definitely have with uh the planning staff and

[0:26:42] Trustee Luckham: and perhaps Director Muller might be involved in that

[0:26:44] Trustee Luckham: as that doesn't, I'm not familiar of fees of that nature

[0:26:49] Trustee Luckham: for that kind of thing, so.

[0:26:55] Trustee Luckham: Okay, where am I now?

[0:26:57] Trustee Luckham: So Director Mobs, I don't see her online today, CAO,

[0:27:03] Trustee Luckham: presuming that if you had anything to report from her area

[0:27:07] Trustee Luckham: that you would do that now?

[0:27:09] Voice 11: Yeah, certainly take a look at the FTC agenda.

[0:27:11] Voice 11: It's just been released.

[0:27:12] Voice 11: least it's got the audit report findings associated with it and those will be advanced to trust

[0:27:18] Voice 11: council after the fbc meeting um it's got uh beginnings of the budget assumptions um

[0:27:25] Voice 11: and principles document for the upcoming budget session of course i was remiss in saying budgeting

[0:27:31] Voice 11: of course is that part of the cycle is starting to to happen as well commensurate with you

[0:27:38] Voice 11: the trust council meetings in september and so forth so um i think that would probably suffice

[0:27:45] Voice 11: julia's area excellent

[0:27:48] Trustee Luckham: thank you any uh any final questions on a follow-up action list or reports

[0:27:54] Trustee Luckham: from the senior staff then let us continue then to a local trust committee uh chair updates uh um

[0:28:01] Trustee Luckham: This is summertime, it's a little quieter than usual, I suspect, but I'll just quickly go around and working from my screen view, no preference intended, but Vice Chair Maude, do you have anything to report from the areas that you're responsible for?

[0:28:18] Trustee Luckham: A

[0:28:19] Trustee Maude: few things. One that's indirect to my responsibilities, which is Ornby Island, which as I was involved in the issue with B.C. Ferries with the tree cutting on Denman at Gravely Bay, when the issue came up with the midden disturbance this week, I seemed to be the first point of contact on that.

[0:28:44] Trustee Maude: that and fortunately at that time I was involved in BC Ferries meetings and I will reassure you

[0:28:51] Trustee Maude: that BC Ferries senior management I to say that they were mortified would be an understatement

[0:28:59] Trustee Maude: they have been very reactionary to this issue exceptionally apologetic it's a very significant

[0:29:08] Trustee Maude: significant thing that happened that never should have happened um moving next sort of to them and

[0:29:14] Trustee Maude: their housing um the privacy committee has been meeting weekly they've been um asking really good

[0:29:21] Trustee Maude: questions getting really good feedback um we have a meeting coming up in October which I look forward

[0:29:28] Trustee Maude: to because uh I think there's going to be quite a substantial amount of reporting coming out of that

[0:29:33] Trustee Maude: organization saturn i believe it was last week had a meeting with the ministry of highway staff over

[0:29:42] Trustee Maude: that street cutting issue it was well attended by representatives of crd the residence association

[0:29:52] Trustee Maude: local landowners i believe that they have a path forward with communications and consult

[0:30:00] Trustee Maude: the community before anything like this happens again and again i would say there's ministry staff

[0:30:05] Trustee Maude: there who are exceptionally apologetic for what happened it was out of their control and they have

[0:30:14] Trustee Maude: reassured us that there are policies in place that will never ever happen again so i'll

[0:30:20] Voice 9: leave it at

[0:30:20] Voice 9: that thank you yeah thank you

[0:30:26] Trustee Luckham: david i i don't know what to say about that you know we have been

[0:30:30] Trustee Luckham: i would suggest successful in uh bringing our staff uh cultural awareness and obviously this

[0:30:39] Trustee Luckham: is something that's missing in other ministries and places of work yeah

[0:30:45] Voice 9: um so trustee vice chair

[0:30:48] Voice 9: peterson you're next on my screen over to you uh thank you

[0:30:58] Voice 8: chair so i haven't had any local trust

[0:31:01] Voice 8: trust committee meetings this month,

[0:31:05] Voice 8: but there has certainly been activity.

[0:31:07] Voice 8: There was a media reports recently released concerning

[0:31:14] Voice 8: Galliano and the groundwater situation there.

[0:31:19] Voice 8: And of course, there was an article in the Globe and Mail

[0:31:26] Voice 8: concerning the opposition to bylaw 530

[0:31:31] Voice 8: on salt spring um i think uh in on a positive note um there has been some movement uh on first

[0:31:42] Voice 8: nations engagement opportunities um for both of those ltcs and we're hoping to actually get uh

[0:31:50] Voice 8: some uh prospective dates relatively soon for some direct engagement between um uh between

[0:32:00] Voice 8: salt spring local trust committee and seo and uh the galliano local trust committee and uh

[0:32:06] Voice 8: penelope tribe so i think those are those are some positive um positive opportunities to look forward

[0:32:14] Voice 8: to um i'll just quickly add that here on luskete yesterday i hosted uh uh john and sybil from the

[0:32:24] Voice 8: the Gabriel Ola Island Land Stewards Society.

[0:32:28] Voice 8: And we had a little brief discussion and Q&A here on Laskete Island

[0:32:34] Voice 8: with community members talking about community land trusts

[0:32:39] Voice 8: and what it takes to put one together

[0:32:42] Voice 8: and how the Gabriel Ola Island Land Stewards Society,

[0:32:47] Voice 8: what their sort of goals and thoughts were.

[0:32:49] Voice 8: It was a very, very good conversation.

[0:32:51] Voice 8: and uh of course i sybil had uh presented to trust council on gabriola in june uh which is

[0:33:01] Voice 8: is where i caught wind of them and i just wanted to uh give a moment of thanks to trustee elliott

[0:33:08] Voice 8: because i believe she was uh instrumental in helping to get them um to trust council in june

[0:33:15] Voice 8: um wonderful really nice folks uh took time out of their busy lives to to come and and speak

[0:33:21] Voice 8: here in the in the local

[0:33:23] Voice 9: community excellent thank you uh vice chair elliott over to you

[0:33:32] Trustee Elliott: thank you chair um i have nothing to report from the ltcs for which i chair other than for south

[0:33:39] Trustee Elliott: pender we had sorry for the chickens squawking in the back they're very vocal right now uh south

[0:33:45] Trustee Elliott: pender had a special um a special meeting last friday at which there was only one agenda item

[0:33:51] Trustee Elliott: them and nothing to rise and report um but everything else seems quiet in the four ltcs

[0:33:59] Trustee Elliott: that i get to chair thank you

[0:34:01] Trustee Luckham: that's good news um thank you for your all of you uh thank you for

[0:34:07] Trustee Luckham: your work um so from my area um since our last telecon anyway there hasn't been any other

[0:34:15] Trustee Luckham: other meetings. Certainly next week is certainly going to be a busy week on a number of the

[0:34:21] Trustee Luckham: islands, Gambier included. It's quite the adventure, actually, to travel all the way to the

[0:34:27] Trustee Luckham: Sunshine Coast and Gambier Island, but looking forward to that opportunity.

[0:34:35] Trustee Luckham: And of course, there's lots of other things that go on in the background

[0:34:39] Trustee Luckham: ground with general inquiries. Just want to do a little shout out here from Thetis Island

[0:34:47] Trustee Luckham: for our nature conservancy. We on Thetis and their nature conservancy have learned so much

[0:34:54] Trustee Luckham: from some of the other islands as is happening between Gabriola and Laskiti now and we've

[0:34:59] Trustee Luckham: certainly learned a lot from Laskiti about recycling and seniors housing work and just

[0:35:05] Trustee Luckham: Just make note, Tim, that the activities and the work that's going on here with our Nature Conservancy, which is relatively new, maybe six or seven years now, has a full summer program.

[0:35:20] Trustee Luckham: They hire a staff person through summer months to run a youth program.

[0:35:25] Trustee Luckham: And, in fact, we just had a walk sponsored by them with Augie Sylvester and Councillor Thomas from Penelakut talking about the Penelakut history on Thetis.

[0:35:41] Trustee Luckham: And those things are so important to raise awareness about the natural environment and the rich cultural history here.

[0:35:52] Trustee Luckham: But of course, also recognizing the impact colonialism has had upon innocent people that were here since time immemorial.

[0:36:04] Trustee Luckham: And so that's it for me.

[0:36:09] Trustee Luckham: And I'm grateful every day to be working in this role with the Islands Trust and conducting the work of preserving and protecting both communities and environment.

[0:36:20] Trustee Luckham: moment so let us continue on i will just uh flip back to trustee elliott for a moment anything from

[0:36:28] Trustee Luckham: the honest trust conservancy uh

[0:36:32] Trustee Elliott: thank you chair um there are a few items i believe we've already

[0:36:37] Trustee Elliott: noted that um chair linda adams um uh has stepped down risa smith is now appointed to the itc board

[0:36:46] Trustee Elliott: board for a three-year term ending August 21st, 2026. Charles Kahn will join our special meeting

[0:36:53] Trustee Elliott: which is coming up August 29th. The special meeting is just to review and approve the audit report

[0:37:00] Trustee Elliott: and have the auditors present their findings. We haven't yet elected a vice chair but

[0:37:08] Trustee Elliott: we're probably, yeah, I think we're going to conduct an election at the August 29th special

[0:37:13] Trustee Elliott: meeting and that's about it for the itc board oh there is a celebration of the first um covenant

[0:37:22] Trustee Elliott: property on the skidi island that's next it conflicts with our fpc meeting so i'm going

[0:37:30] Trustee Elliott: to request that um because both trustee yates and i are on fpc and then trustee peterson you are as

[0:37:39] Trustee Elliott: as well i'm wondering if we can if i can go to luskete attend the celebration which is at 11

[0:37:46] Trustee Elliott: and then be late to fpc so i hope that's okay with everybody but i think it's important that somebody

[0:37:52] Trustee Elliott: is there representing uh the conservancy yeah

[0:37:59] Trustee Luckham: um what immediately concerns me there's the quorum

[0:38:03] Trustee Luckham: of the fbc um but um i would suggest uh vice chair elliott that you communicate that directly with

[0:38:10] Trustee Luckham: the trustee Bernardo he holds the reins to that body so thank you for that heads up I think that

[0:38:21] Trustee Luckham: concludes our initial activities and we can move on now with our important work of the executive

[0:38:29] Trustee Luckham: committee to approve bylaws and I'll just note here that the approval of our consideration of

[0:38:37] Trustee Luckham: of bylaws and advancing our comments to respective local trust committees and municipalities

[0:38:44] Trustee Luckham: is limited to whether or not the bylaws are compliant with the policy statement.

[0:38:54] Trustee Luckham: And indeed, there's a long list of directives that is used.

[0:38:59] Trustee Luckham: We have a checklist that we use to determine whether or not the political body has considered all of the potential directives within the policy statement as it relates to the OCP.

[0:39:17] Trustee Luckham: And so it's rather specific, but it's also gray on many areas.

[0:39:24] Trustee Luckham: and certainly this bylaw as with others in the past are challenging for us to determine

[0:39:31] Trustee Luckham: whether or not they are compliant or not we've received 126 pieces of correspondence with

[0:39:40] Trustee Luckham: respect to this and that in itself is a heavy read not to mention the significant

[0:39:47] Trustee Luckham: you know one of the considerations of course is about the whether it's a high impact or a low

[0:39:53] Trustee Luckham: impact and not to lessen the topic or disrespect the topic at all but simply reading through

[0:40:00] Trustee Luckham: all the reports from Metro Vancouver with a high impact study in itself and that's interesting.

[0:40:11] Trustee Luckham: I think we don't have a member from the Bowen Island municipality here to represent this

[0:40:19] Trustee Luckham: and so it falls to director of trust of regional planning committee to advance this to us

[0:40:29] Trustee Luckham: and so indeed the question to us is whether it complies with the policy statement

[0:40:36] Trustee Luckham: we did raise the issue about high impact and there has been a response from the municipality

[0:40:43] Trustee Luckham: and that's included, I'll allow Director Cermak to summarize the report and the other materials

[0:40:53] Trustee Luckham: if it's necessary. There is, I think, a necessity to consider this very carefully, as always,

[0:40:59] Trustee Luckham: but I also want to raise, and I'll ask Director Mahler to perhaps address that as well,

[0:41:06] Trustee Luckham: Well, it strikes me that at the LTC level, compared to the municipality level, although

[0:41:15] Trustee Luckham: the bodies are similar in my mind in many respects, it's the political body that endorses

[0:41:22] Trustee Luckham: the recommendation from staff that the prospective bylaw is in compliance with the policy statement.

[0:41:34] Trustee Luckham: And indeed, in all cases at the LTC, that is a motion that is carried and advanced by the LTC to say that, yes, the political representatives believe that the bylaw is compliant with the policy statement.

[0:41:49] Trustee Luckham: That opportunity does not appear to have, and that was just raised late, does not appear to have happened with the LTC.

[0:42:00] Trustee Luckham: The two trustees particularly have not had an opportunity to weigh in on that in a meaningful way.

[0:42:08] Trustee Luckham: I might be wrong about that, but that's the impression I have at this time.

[0:42:12] Trustee Luckham: And so I think that that has an implication of its own, which is a process question, not a political question.

[0:42:20] Trustee Luckham: question or with respect to the merits of the bottle itself so um that's just kind of a quick

[0:42:26] Trustee Luckham: summary for you and i apologize for being lengthy i don't usually go on like this but i'll i'll turn

[0:42:31] Trustee Luckham: this over if that's all right with everybody to director sermac to assist us in uh the important

[0:42:37] Trustee Luckham: role we um have at this time so director sermac over to you thank

[0:42:43] Voice 1: you mr chair you did a very

[0:42:45] Voice 1: good job summarizing the key points and i was trying to be short myself so i'll start at the

[0:42:51] Voice 1: beginning and i'll work my way through it so the purpose of the briefing that the ec has before

[0:42:55] Voice 1: them is of course to consider the further information that you all requested from the

[0:43:02] Voice 1: bowen island municipal staff specifically you asked questions about how the proposed camping

[0:43:07] Voice 1: was assessed as low impact recreational use versus high impact recreational use and how were the

[0:43:14] Voice 1: social impacts of the proposal addressed so staff's uh response is attached in the appendix

[0:43:20] Voice 1: of the of the briefing but i tried to summarize them briefly in the report for you so they're up

[0:43:26] Voice 1: front and if you wish to speak to it a little bit that you i heard you chair requesting me to do so

[0:43:33] Voice 1: and that is in terms of low impact versus high impact um you know there is no definition found

[0:43:39] Voice 1: found in the policy or in their Bowen Islands Municipality regarding high or low impact.

[0:43:46] Voice 1: And they, in fact, found supportive policies about enhancing visitors' enjoyment of the

[0:43:52] Voice 1: island's natural amenities without detracting from those amenities. In conversation with the planner,

[0:43:58] Voice 1: I spoke to them before we gave the written response and talked about low impact versus

[0:44:04] Voice 1: versus high impact, and we sort of compared high impact being traditionally organized sports and

[0:44:10] Voice 1: mechanized vehicles, that type of high impact, where it's baseball, softball, ATV use, those are

[0:44:15] Voice 1: definitely high impact, whereas traditionally camping and hiking are low impact. And of course,

[0:44:20] Voice 1: the density of, you know, you could argue that one per hectare, one per hectare campsite is not

[0:44:27] Voice 1: high. Of course, there's a question there about the intensity of that, how they're concentrated

[0:44:31] Voice 1: in smaller areas. In regards to the social impacts, their response was a little bit more,

[0:44:38] Voice 1: this is what led to having all your reports attached. I apologize for attaching the reports.

[0:44:43] Voice 1: That was the entire response by their staff. So I felt obliged to attach it to this report.

[0:44:47] Voice 1: It was, those reports were hyperlinked in your RFD that you considered August 2nd.

[0:44:52] Voice 1: And their summary about how they evaluated social impacts were based on the feedback they received

[0:44:58] Voice 1: received from the community, summarized as, you know, in high level as ferry capacity, fire hazard,

[0:45:05] Voice 1: traffic concerns, water use, and access. And so those were the supportive reports that you have

[0:45:12] Voice 1: brought to you about how those issues were addressed. And again, if you read the policy

[0:45:17] Voice 1: statement, that's what's required is addressing the issue, not necessarily solving it, but at

[0:45:21] Voice 1: least addressing it, turning their minds to it, turning your minds to it. So you have those

[0:45:26] Voice 1: reports attached and then after that I would draw your attention back then to the question at hand

[0:45:34] Voice 1: which of course is as you know or pardon me I should note that the correspondence you received

[0:45:39] Voice 1: over 126 correspondence clearly stating they're not in favor of camping not less so the park but

[0:45:46] Voice 1: the camping was the critical issue for them and even more so on car camping or anything related

[0:45:51] Voice 1: to it. And one in support with the caveat that they also would encourage the EC to support

[0:45:59] Voice 1: as low impact as possible camping or use. So they use the term sustainable and use this sort of

[0:46:07] Voice 1: economic, social and environmental proposal. So staff's assessment is that the key decision

[0:46:16] Voice 1: before the EC is whether or not the proposed bylaws are at variance with or contrary to the

[0:46:20] Voice 1: the island's trust policy statement. Staff's assessment is that the bylaws are not contrary

[0:46:25] Voice 1: to or variance with the policy statement. And recognizing the volume of consideration and the

[0:46:33] Voice 1: depth of consideration from other sources reminds you that in your request for decision, your RFD,

[0:46:38] Voice 1: which is on page 280 of your agenda package, there are alternative recommendations proposed there.

[0:46:44] Voice 1: And the way they're drafted for the executive committee's decision is such that if

[0:46:50] Voice 1: If the executive committee decides that the bylaws are in fact contrary to our variance with the Islands Trust Policy Statement,

[0:46:58] Voice 1: that the EC must provide the municipality with clear reasons and directions as to changes to the bylaw that would be required for your approval.

[0:47:07] Voice 1: And so I'm going to stop there and I'm happy to answer any questions.

[0:47:12] Voice 1: I think most of you have really dove into what it's like to receive a Bowen Island Municipality bylaw.

[0:47:18] Voice 1: And you know what the key decision is and you know what your options are.

[0:47:21] Voice 1: Happy to answer any questions.

[0:47:24] Trustee Luckham: All right. So thank you, Director Cermak. And perhaps if you don't mind, Director Cermak, I might just ask for remarks from Legislative Services Manager with respect to the process that I identified with regards to the political body endorsing that, in their opinion, the bylaw is in compliance with the policy statement.

[0:47:49] Trustee Luckham: and then we'll open the floor up for conversation

[0:47:52] Trustee Luckham: about what we'd like to do here,

[0:47:53] Trustee Luckham: unless there's some recommendations out of the process.

[0:47:58] Voice 4: Okay, thank you and through the chair.

[0:48:01] Voice 4: Yeah, so with local trust committees,

[0:48:04] Voice 4: they do require that they pass a resolution

[0:48:07] Voice 4: to indicate that they believe it's not contrary

[0:48:09] Voice 4: to it bearings with the Alice Trust Policy Statement.

[0:48:12] Voice 4: And that change was made so that it was clear

[0:48:15] Voice 4: that it wasn't staff just doing the work

[0:48:18] Voice 4: working then at the local trust committee, not really taking the time to look at it and

[0:48:24] Voice 4: take a position on it. So it was really put in place more as a way to protect staff and

[0:48:31] Voice 4: make sure that it was the political body that was making that interpretation. Bowen Island,

[0:48:38] Voice 4: we don't have any control over how they run their internal procedures. But the way I would

[0:48:45] Voice 4: take this is that Bowen Island Municipality received a staff report from the staff and

[0:48:52] Voice 4: in that staff report was an analysis or at least a checklist that considers the policy

[0:48:58] Voice 4: statements and indicates whether or not staff believe it's consistent or not. So by receiving

[0:49:03] Voice 4: that staff report and proceeding with the bylaw I would take the assumption that the

[0:49:08] Voice 4: Bowen Council has considered it and agrees with the staff position and if they didn't

[0:49:14] Voice 4: they should be obviously passing resolutions to say they don't agree with the staff

[0:49:20] Voice 4: review and provide an alternative. So I'll leave it at that and just accept that what you received

[0:49:29] Voice 4: from staff has gone to council and was forwarded by council to the executive committee.

[0:49:37] Trustee Luckham: Okay, so correspondence we have received seems to imply that that's different and that obviously

[0:49:44] Trustee Luckham: puts us in a difficult position, I would say. So thank you for that. So Vice Chairs,

[0:49:55] Trustee Luckham: David Mott, I want to say that you suggested that we actually go through this line by line,

[0:50:01] Trustee Luckham: which is a fairly extensive piece of work associated with the checklist. And I suggested

[0:50:07] Trustee Luckham: suggested perhaps that you might like to start us off in that direction. But I do wonder to the

[0:50:14] Trustee Luckham: body, how do you feel you want to proceed with an analysis of this and providing, endorsing the

[0:50:25] Trustee Luckham: bylaws or approval of the bylaws in the limited extent that we do? Or is there some alternative

[0:50:32] Trustee Luckham: alternative direction. So shall we start with David or is there some alternative direction you'd

[0:50:39] Trustee Luckham: like to take?

[0:50:43] Voice 9: David, I think I'll go to you to see

[0:50:45] Voice 9: anybody else jumping in.

[0:50:46] Trustee Maude: Thank you, Chair.

[0:50:48] Trustee Maude: I must say this has been an exercise of great education for me. I'm familiar with the LTC

[0:50:59] the CDC process and dealing with the

[0:51:05] Trustee Maude: Bowen process, I learn every day something new.

[0:51:10] Trustee Maude: When this was first referred to me, I sort of had some concerns, but the more information

[0:51:17] Trustee Maude: I get, the more concerns I have.

[0:51:18] Trustee Maude: And so what I've done is I've sort of flagged a couple of lines within the policy statement

[0:51:24] Trustee Maude: that i either weren't concerned uh considered or perhaps i disagree with the interpretation

[0:51:31] Trustee Maude: so if like starting on page 37 if we just sort of wanted to to look at each one of my concerns

[0:51:40] Trustee Maude: and and see if whether or not there's endorsement for that or not i would appreciate that

[0:51:43] Trustee Maude: that. My first concern was Directive Policy 4.4.2, which basically talks about considering

[0:51:56] Trustee Maude: the effect of groundwater, water quality, etc., as you can see there. It's ticked off as being

[0:52:06] Trustee Maude: not applicable um given the the correspondence that we received in the last days about the water

[0:52:16] Trustee Maude: quality and quantity in that area i'm questioning why that that is ticked off as not applicable

[0:52:24] Trustee Maude: because it sounds to me um from a layman's standpoint and the and the the information

[0:52:30] Trustee Maude: that i have been provided it sounds like it actually is a serious concern in that location

[0:52:39] Voice 9: so does anybody want to weigh in on that well i i would agree

[0:52:52] Trustee Luckham: there's not insignificant impact in

[0:52:54] Trustee Luckham: fact one might suggest depending upon the camper that there might be more water usage for cleaning

[0:53:01] Trustee Luckham: up and the like than would normally be expected in a household situation on a day-to-day basis

[0:53:09] Trustee Luckham: but maybe I'm wrong about that.

[0:53:10] Trustee Luckham: But that's interesting.

[0:53:13] Trustee Luckham: Yeah.

[0:53:14] Trustee Maude: So, my concern would be is that

[0:53:19] Trustee Maude: it should not be not applicable.

[0:53:20] Trustee Maude: I think it should be applicable and it should be addressed.

[0:53:23] Trustee Luckham: Right. Okay.

[0:53:26] Trustee Maude: My next one.

[0:53:27] Trustee Maude: Just

[0:53:28] Trustee Luckham: to help out, I'm gonna make a note here.

[0:53:30] Trustee Luckham: That was a 5.1?

[0:53:32] Trustee Maude: It was 4.4.2.

[0:53:35] Trustee Luckham: Okay. 4.4.2.

[0:53:37] Trustee Luckham: Because the Courthog response needs to be very specific

[0:53:39] Trustee Luckham: to the municipality.

[0:53:41] Trustee Luckham: And if we're going to return it,

[0:53:45] Trustee Luckham: then we need to be specific.

[0:53:47] Trustee Luckham: So back to you, David.

[0:53:48] Trustee Maude: Okay, so if we flip over to page 38,

[0:53:51] Trustee Maude: we have directed policy 5.2.3,

[0:53:56] Trustee Maude: which says that we should address policy

[0:54:00] Trustee Maude: and related to aesthetic, environmental,

[0:54:02] Trustee Maude: and social impacts of the development.

[0:54:06] Trustee Maude: It has been ticked off as being consistent.

[0:54:09] Trustee Maude: um i would suggest um based on the feedback that we have seen and what was the 1650 um

[0:54:21] Trustee Maude: signatories on a petition that perhaps it has not been properly addressed okay

[0:54:30] Trustee Maude: so that's that's my next one uh next is 5.2.4 um where it says ensure that land use is compatible

[0:54:40] Trustee Maude: compatible with preservation protection of the environment natural amenities resources and

[0:54:44] Trustee Maude: Community character um we did see from the Metro Vancouver reports that there seemed to be some

[0:54:52] Trustee Maude: pretty substantial environmental concerns there but I didn't really see the overall and competency

[0:54:59] Trustee Maude: and encompassing of any protections there and it's ticked off as being not applicable

[0:55:04] Trustee Maude: applicable. So we've given a report saying that there are substantive environmental issues

[0:55:12] Trustee Maude: there, but for some reason it's being not applicable.

[0:55:20] Trustee Maude: Can

[0:55:20] Trustee Luckham: you cite that number again? That was 5.6.4?

[0:55:23] Trustee Maude: 5.2.4.

[0:55:26] Trustee Luckham: Okay, thank you. Very good.

[0:55:28] Trustee Luckham: next

[0:55:28] Trustee Maude: is 5.2.5 yes which says that should um uh address the efficient use of the land base

[0:55:38] Trustee Maude: without exceeding any density limits defined in the official community plans

[0:55:44] Trustee Maude: i it's it's great to me because again it's ticked off it's not applicable but i'm struggling um the

[0:55:51] Trustee Maude: numbers that have been repeatedly quoted is that this campground is going to have capacity of up to

[0:55:56] Trustee Maude: to 460 individuals.

[0:55:59] Trustee Maude: That sounds like an excessive addition of density,

[0:56:04] Trustee Maude: no matter what the existing zoning is.

[0:56:08] Trustee Maude: So I'm questioning again,

[0:56:10] Trustee Maude: why that is picked off as not applicable and not addressed.

[0:56:15] Voice 10: If

[0:56:19] Trustee Maude: you want me to proceed on page 39,

[0:56:23] Trustee Maude: policy 5.5.4,

[0:56:25] Trustee Maude: um says um uh it's about recreational facilities so it's not to degrade environmentally sensitive

[0:56:33] Trustee Maude: areas and the destination locations for marinas blah blah blah so it's not to uh uh degrade sense

[0:56:39] Trustee Maude: of marine or coastal areas again picked off ticked off as being not applicable but again given the

[0:56:48] reports that we we have um about the environmental sensitive

[0:56:51] Trustee Maude: areas the foreshore and such i don't

[0:56:55] Trustee Maude: understand what that's ticked off as being not applicable okay 5.5.6 um which has been ticked

[0:57:05] Trustee Maude: off as being in compliance with trust policy um speaks of low impact um recreational activities

[0:57:13] Trustee Maude: and discourages facilities and opportunities for high impact recreational

[0:57:17] Trustee Maude: activities this i believe is an interpretation issue and again i'm weighing on that 460 number

[0:57:26] Trustee Maude: on the impact on the community um this i just i i don't understand the logic where somebody's

[0:57:38] Trustee Maude: saying this is living compliance as a low impact because 460 people getting off a ferry on a friday

[0:57:46] afternoon to go camping um talking to the people of bowen islands

[0:57:50] Trustee Maude: and interestingly um the people

[0:57:53] Trustee Maude: from bc ferries have reached out to me this week they see it as being substantial and significant

[0:58:00] Trustee Maude: um just that one aspect of impact on the community um i understand there's no

[0:58:07] Trustee Maude: bike path it's a narrow road access from one end to the island to the other end

[0:58:10] Trustee Maude: where this campground is is located again i can't see how that can be a sort of seen as being

[0:58:19] Trustee Maude: low impact. The impact on the retail outlets, everything on the island.

[0:58:26] Trustee Maude: The number of 460 in any one of our islands, I can't see any type of development that we would

[0:58:37] Trustee Maude: talk about and have the number 460 attached to it, and we would suggest that that is low impact.

[0:58:42] Trustee Maude: impact. So I am seriously questioning why that is ticked as being in compliance.

[0:58:52] Moving on, the next policy is 5.5.7, where it says that they

[0:59:00] Trustee Maude: need to address the planning

[0:59:01] Trustee Maude: for bicycle, pedestrian, equestrian and trail systems, which what they're suggesting is

[0:59:08] Trustee Maude: is much of the traffic to this campground will be via those means.

[0:59:14] But again, I don't see

[0:59:16] Trustee Maude: anything within the plan that actually says

[0:59:20] Trustee Maude: that when they open up this campground,

[0:59:22] Trustee Maude: there's going to be any of these facilities in place.

[0:59:24] Trustee Maude: There's talk about planning and such, but I don't see a timeline.

[0:59:29] Trustee Maude: I don't see anything that says that this is going to be addressed.

[0:59:34] Trustee Maude: So I'm concerned that that has been ticked off.

[0:59:39] Trustee Maude: My final one is 5.7.2, which addresses economic opportunities that are compatible with conservation of resource and protection of community character.

[0:59:57] Trustee Maude: My concern is that this is severe.

[1:00:00] going to change the character of the community. Goan

[1:00:02] Trustee Maude: Island traditionally has been a no camping

[1:00:06] Trustee Maude: island. My understanding has been an activity that's been actively discouraged by the municipality

[1:00:11] Trustee Maude: up until this time. So again, opening up a substantial campground with potential for 460

[1:00:22] Trustee Maude: occupants, I think changes the character of the community. So I'll leave it at that. Thank you.

[1:00:29] Trustee Luckham: very good thank you david for taking the lead on that i appreciate it and indeed you've raised a

[1:00:35] Trustee Luckham: number of the concerns that i have and i'll just go to other trust other vice chairs at this moment

[1:00:41] Trustee Luckham: to see if they uh uh share the same concerns or have other concerns and then i'll weigh in at the

[1:00:48] Trustee Luckham: at the end about what i i'm thinking here but uh vice chair elliott thank

[1:00:55] Trustee Elliott: you chair and um

[1:00:56] Trustee Elliott: Yes, thank you, David Maud. That was a really good summary. I would add also that it's really tricky to assess how the protection of cultural and natural heritage is being addressed if they haven't actually moved ahead and gained support or evidenced support from Squamish Nation.

[1:01:21] Trustee Elliott: And so Policy 5.6.3, the preservation and protection of the heritage value and character of historic coastal settlement patterns and remains, this is really difficult for us because we're in a new age.

[1:01:37] Trustee Elliott: We're trying to amend our policies to be in line with the Declaration Act.

[1:01:48] Trustee Elliott: And so how do we interpret how they're going to protect Indigenous cultural heritage if there isn't real consultation yet with the Squamish Nation?

[1:02:06] Trustee Elliott: So that was one of my concerns.

[1:02:09] Trustee Elliott: I do think this fails the test, to be honest, of complying with the Islands Trust Policy Statement on three points.

[1:02:21] Trustee Elliott: It's we don't have the evidence of protection of cultural heritage and the support of Squamish Nation yet.

[1:02:28] Trustee Luckham: Can you cite a section of the policy statement directive?

[1:02:33] Trustee Luckham: It's the

[1:02:34] Trustee Elliott: cultural and natural heritage, but unfortunately, it specifies historic coastal settlement patterns and remains. And so, what is our duty and responsibility to ensure that Indigenous cultural heritage is being protected through this OCP amendment? It's ambiguous.

[1:02:59] Trustee Luckham: ambiguous so

[1:02:59] Trustee Luckham: well it is and so thank you for addressing that ambiguity because indeed the

[1:03:03] Trustee Luckham: policy statement is silent on that but what you're suggesting is in section uh what is

[1:03:09] Trustee Luckham: addressed in that there what section is that just help me out so i can make sure that's

[1:03:13] Trustee Elliott: 5.6.3

[1:03:14] Trustee Elliott: thank

[1:03:15] Trustee Luckham: you uh

[1:03:17] Trustee Elliott: actually 5.6.2 uh identification protection preservation enhancement of local

[1:03:21] Trustee Elliott: heritage and 5.6.3 um

[1:03:25] Voice 9: so

[1:03:26] Trustee Elliott: that um the bike path issue i think is one of the most significant if

[1:03:31] Trustee Elliott: if 50 of the campground proposed campground is supposed to be bicycly accessible by bicycle or

[1:03:39] Trustee Elliott: walk-in we're talking about a 12 kilometer distance um and i hadn't realized how far that

[1:03:45] Trustee Elliott: was until i looked at it in the context and that would be on gabriela island people walking or

[1:03:50] Trustee Elliott: cycling from our ferry terminal from one end of the island to the other. And that is just, it's not

[1:03:57] Trustee Elliott: feasible, perhaps in three to five years. And if the bike path or the proposed active transportation

[1:04:04] Trustee Elliott: path is extended to that, the Cape Rogers location, that would be feasible. But to expect

[1:04:12] Trustee Elliott: that people are going to walk 12 kilometers or bicycle along a single road that hasn't been

[1:04:19] Trustee Elliott: expanded to accommodate that traffic is to me that hasn't been thought through yet and then

[1:04:25] Trustee Elliott: finally the social impact this is 5.2.3 which I referred to in our first meeting I think there's

[1:04:35] Trustee Elliott: demonstrated the demonstrated opposition from long-term residents this is not a typical letter

[1:04:44] Trustee Elliott: letter-writing campaign that I have seen before, in which there's just a template and a bunch of

[1:04:50] Trustee Elliott: people say, you know, I'm in agreement with this. There are very specific concerns from long-term

[1:04:56] Trustee Elliott: residents that range from water to ferry capacity to safety to roads to just the overburdening of

[1:05:04] Trustee Elliott: all the amenities on the island that I don't believe have been sufficiently addressed in the

[1:05:10] Trustee Elliott: the public engagement to date and that to me fails the test it does not address the social impact

[1:05:17] Trustee Elliott: because those who are who should be consulted the most on a project of this scale are the long-term

[1:05:27] Trustee Elliott: residents and the ones who have seen what development does and what the trends could

[1:05:32] Trustee Elliott: potentially lead to paid consultants on traffic on on everything else are wonderful but if you

[1:05:39] Trustee Elliott: haven't addressed the legitimate concerns of long-term residents I think it fails the test

[1:05:44] Trustee Elliott: of the social impacts of a project of this size and needs more work okay

[1:05:53] Voice 9: thank you um

[1:05:55] Trustee Luckham: very much

[1:05:56] Trustee Luckham: for that assessment Toby so just um help me out a little bit here because I'm keeping up trying to

[1:06:01] Trustee Luckham: keep a list of the bicycle um route uh issue is that identified in policy number uh

[1:06:10] Trustee Elliott: sorry let me

[1:06:12] Trustee Elliott: back to my screen

[1:06:13] Trustee Luckham: yeah i was just looking for it myself when i five

[1:06:16] Voice 11: five seven five

[1:06:18] Trustee Luckham: five seven

[1:06:18] Trustee Luckham: thank you very much ceo appreciate that okay um let me go back to my screen here trustee peterson

[1:06:29] Voice 8: thank you mr chair and i'd like to thank my um fellow vice chairs for um their diligent work

[1:06:35] Voice 8: on this uh uh the ambiguity it exists in in in many places but um going through and and looking

[1:06:45] Voice 8: at these uh um while they're being brought up here today i think the one the the single one

[1:06:52] Voice 8: that stands out for me as potentially the most egregious is is 5.5.6 which david maude uh did

[1:07:00] Voice 8: did mention but that that one really stands out for me um it's clear by the sheer volume of

[1:07:06] Voice 8: correspondence that we at ec have received that um there is significant community opposition to this

[1:07:14] Voice 8: that alone of course doesn't give us um uh rationale for uh refusing to approve this

[1:07:22] Voice 8: these bylaws, however, it certainly gives me pause

[1:07:29] Voice 8: in terms of wanting to avoid any sort of appearance

[1:07:37] Voice 8: of rubber stamping the resolution.

[1:07:41] Voice 8: And I'm very interested to get some more analysis

[1:07:45] Voice 8: on the points raised by Vice-Chair Maud

[1:07:48] Voice 8: and Vice-Chair Elliott, thank you.

[1:07:50] Voice 8: all

[1:07:53] Voice 9: right thank you uh very

[1:07:55] Trustee Luckham: much uh vice chairs um i'm gonna come around back to staff in a minute

[1:08:03] Trustee Luckham: here but i'm afraid everything that i've heard from my vice chairs are definitely concerns that

[1:08:09] Trustee Luckham: i have what's surprising in this is that we're not just talking about a single uh issue we're

[1:08:15] Trustee Luckham: we're talking about four, six, eight,

[1:08:17] Trustee Luckham: almost 10 sections of the policy statement directives

[1:08:24] Trustee Luckham: may or may not be interpreted as we are.

[1:08:28] Trustee Luckham: However, I think given that a number of them

[1:08:31] Trustee Luckham: say not applicable, then that opens up the question

[1:08:37] Trustee Luckham: for us as to whether or not it's been considered

[1:08:39] Trustee Luckham: particularly given that the correspondence I've received

[1:08:42] Trustee Luckham: has also indicated that perhaps council

[1:08:44] Trustee Luckham: Council has not looked at these at the same detail that we are no disrespect intended perhaps they

[1:08:52] Trustee Luckham: have and that's not obvious to us in the reporting out um you know I think that the I agree with many

[1:09:02] Trustee Luckham: of the other questions that have come forward I can't help but think that I don't know how many

[1:09:06] Trustee Luckham: individuals it might be but I'm thinking of a significant number of families of four uh

[1:09:12] Trustee Luckham: So parents and children bicycling that length of road all at once when the ferry comes in would, I think, be challenging for the community, as well as challenging for the safety and well-being of the cyclists.

[1:09:27] Trustee Luckham: And indeed, we are often in a difficult position where we're trying to represent First Nations interests, because that's not clarified in the policy statement at this time.

[1:09:39] Trustee Luckham: And I look forward to the day that that is.

[1:09:43] Trustee Luckham: And I just want to say that on 5.56, which is the one that we rose, that was spoken to at our last meeting, I think that still exists with respect to low impact or high impact.

[1:09:55] Trustee Luckham: I think the magnitude of the report, particularly the traffic analysis and the ferry analysis and all the beautiful graphs and all the rest of it, I think there is an understanding that there is a high impact associated with this because otherwise we wouldn't be doing these reports.

[1:10:13] Trustee Luckham: I'm not against camping. I think actually camping on that location is a fantastic opportunity for

[1:10:18] Trustee Luckham: all of us. It's the magnitude of it, especially, and I understand the whole thing about Cape

[1:10:26] Trustee Luckham: Roger Curtis. No, I don't understand it. I have some understanding of the whole Cape Roger Curtis

[1:10:31] Trustee Luckham: thing. And indeed, we're taking, I think it's 26 lots out of a very large development, which has

[1:10:37] Trustee Luckham: has been controversial and creating a recreational opportunity for everyone um not just vancouverites

[1:10:45] Trustee Luckham: but it would be available to everyone i assume um which is a good thing but it is the number of

[1:10:50] Trustee Luckham: campsites in a res what is essentially a residential neighborhood surrounding that

[1:10:55] Trustee Luckham: property is another uh if i'm not mistaken 23 or 33 other lots 33 other lots i think it is

[1:11:04] Trustee Luckham: that indeed, as all those campers on bicycles and the fuel and cars and the group campsites,

[1:11:11] Trustee Luckham: even I don't know whether or not there's numbers attached to the population that might attend as a group.

[1:11:17] Trustee Luckham: I didn't see that. Maybe I missed it. There are significant impacts.

[1:11:22] Trustee Luckham: So unless so, I'd maybe just ask a question of staff at this point.

[1:11:28] Trustee Luckham: Certainly it would sound like one of the options

[1:11:32] Trustee Luckham: to return this to the Bowen municipality,

[1:11:35] Trustee Luckham: not in, with it being not in alignment

[1:11:40] Trustee Luckham: with the policy statement.

[1:11:41] Trustee Luckham: We would want to cite, and I've got a list here,

[1:11:44] Trustee Luckham: and maybe it might be best for me to make the motion.

[1:11:47] Trustee Luckham: I've got a list here of sections of the directives

[1:11:53] Trustee Luckham: that we feel have either not been addressed

[1:11:56] Trustee Luckham: or is not in compliance with and that indeed,

[1:12:04] Trustee Luckham: the council should consider the endorsement

[1:12:09] Trustee Luckham: of or should consider that the bylaws are in compliance

[1:12:17] Trustee Luckham: with the policy statement directives.

[1:12:21] Trustee Luckham: And then indeed in that section, it says,

[1:12:24] Trustee Luckham: and that this should trigger the motion

[1:12:26] Trustee Luckham: that I would propose says at the end and trigger a meeting with Bowen Island Municipality. I'm not

[1:12:33] Trustee Luckham: sure of the necessity of all of that because, of course, this is very early. This is first reading

[1:12:39] Trustee Luckham: and obviously there's further iterations of this, changes, public hearings, community information

[1:12:47] Trustee Luckham: meetings, much more ahead of this for the Bowen Council. This is their political decision. I want

[1:12:53] Trustee Luckham: to recognize that this is their political decision their community of which our involvement is only

[1:12:59] Trustee Luckham: whether it complies with the policy statement and and i don't use the word only to be uh

[1:13:06] Trustee Luckham: diminish the import importance of the policy statement but um that's the area that we're

[1:13:12] Trustee Luckham: addressed the way in on so turn to staff to advise us i'm thinking that a motion that's uh one of the

[1:13:19] Trustee Luckham: the first alternative in the package that we had last week or last month um would need to list

[1:13:26] Trustee Luckham: those items and i have 10 of them here yeah

[1:13:31] Voice 4: i've made the chair yes

[1:13:33] Trustee Luckham: yeah

[1:13:34] Voice 4: thank you so yes um that's

[1:13:36] Voice 4: about the level that you need to do is identify the policies and indicate you believe that from

[1:13:41] Voice 4: the information you've been provided it's not it's not um it's country to it borings with the

[1:13:47] Voice 4: Alan's Trust Policy Statement. The latest patent require that in this instance for the LCP

[1:13:55] Voice 4: that the Boeing Municipality meets with the Executive Committee to discuss it. So you'll

[1:14:02] Voice 4: have an opportunity to express more detail about why you feel it's contrary to your variance

[1:14:08] Voice 4: and what Boeing Council needs to do to gain support from the Executive Committee

[1:14:14] Voice 4: committee because the LCP will be coming back to you for approval so that's with the LCP the

[1:14:20] Voice 4: land use bylaw is a little different and for that one the Boeing Council would notify the minister

[1:14:29] Voice 4: of your concerns and the minister could then determine either override essentially or they

[1:14:37] Voice 4: they could require that Boeing and Executive or Trust Council go through some kind of dispute

[1:14:46] Voice 4: resolution process to figure out who's right, who's wrong. Now that is set up because usually

[1:14:53] Voice 4: you'll get some bylaws that have no LCP tied to it. This land use bylaw requires the LCP

[1:14:59] Voice 4: to be approved. So I think your concerns around the LCP are probably the ones to focus on.

[1:15:09] Voice 4: But just let you know, the process is a little different for both these bylaws.

[1:15:14] Trustee Luckham: Okay. So thank you for that, David. And so certainly if we make a motion here and list

[1:15:21] Trustee Luckham: these items off, the first one there would address the OCP. So can we remain silent on the LUB,

[1:15:28] Trustee Luckham: or do we have to address the LUB at this time as well?

[1:15:32] Voice 4: You do have to address it.

[1:15:34] Voice 4: Otherwise, if you remain silent after, I think it's 45 days,

[1:15:38] Voice 4: unless this patent is deemed that you've got no concerns with it,

[1:15:41] Voice 4: and that's your only opportunity for you to see the land use bylaw.

[1:15:47] Voice 4: So it's up to you.

[1:15:48] Voice 4: If you don't want to comment on it, you don't have to.

[1:15:51] Voice 4: But any comments you do make become public record

[1:15:55] Voice 4: and must be entered into the public hearing.

[1:15:58] Trustee Luckham: Okay.

[1:15:58] Trustee Luckham: So then can our feedback on the land use bylaw portion then be that we're returning it because of lack of compliance with the OCP from the issues identified in the previous motion somehow? Is that appropriate?

[1:16:18] Trustee Luckham: I

[1:16:18] Voice 4: think that would be fine. I think because these two bylaws, the land use bylaw requires the LCP to be adopted as written.

[1:16:26] Voice 4: So assuming, you know, you're going to come into the LCP, you've got concerns about that.

[1:16:30] Voice 4: I don't think you really need to say much about the land use bylaw at this stage.

[1:16:34] Voice 4: I think it's a given that you've got concerns with it as well.

[1:16:37] Voice 4: But you can just, yeah, you can just return it as it's not consistent with the LCP based on your concerns with the LCP.

[1:16:47] Trustee Luckham: okay um so thank you are there any other concerns from the director or other staff associated with

[1:16:53] Trustee Luckham: this is a really big decision we're making here we don't often rare once maybe twice before in

[1:17:01] Trustee Luckham: the history of the islands trust that we've had to take this kind of action um and so uh are there

[1:17:07] Trustee Luckham: any concerns at a staff level or any other political uh thoughts associated with this

[1:17:13] Trustee Luckham: and is anybody else other than me brave enough to try and make the motion and be uh offer that

[1:17:19] Trustee Luckham: out to you anybody no

[1:17:23] Trustee Maude: volunteers not

[1:17:24] Trustee Luckham: seeing any takers all right so i'm gonna just wing this okay

[1:17:28] Trustee Luckham: we're not completely wing it but i'm just and i've turned you off my screen so i can see the

[1:17:34] Trustee Luckham: alternative motions here so i'm going to say that the executive committee requests a staff

[1:17:39] Trustee Luckham: advised bone island municipality in writing that the executive committee considers the bylaw 498

[1:17:45] Trustee Luckham: cited as bowen island municipality official community plan amendment bylaw number 498 2018

[1:17:55] Trustee Luckham: is contrary or at variance with the islands trust policy statement

[1:18:01] Trustee Luckham: items for, and Laurie, I'll go slow here, 4.4.4,

[1:18:10] Trustee Luckham: possibly two, thank you, 5.2.3, 5.2.4, 5.2.5, 5.5.4,

[1:18:34] Trustee Luckham: 5.5.6, 5.5.7, 5.6.2,

[1:18:46] Voice 9: 5.6.3, comma, triggering meeting with Bowen Island Municipality and

[1:18:58] Trustee Luckham: Islands Trust Executive Committee.

[1:19:00] Trustee Maude: I also had 5.7.2.

[1:19:03] Trustee Luckham: Okay, thank you. So let's add that one, Laurie, before it's seconded. Any other,

[1:19:09] Trustee Luckham: steve stefan sir mac uh

[1:19:11] Voice 1: thank you mr chair i'm not sure what you were quoting there in terms

[1:19:15] Voice 1: of bylaws but on page 280 of your agenda package uh it the bylaws is cited as uh 608 i think i

[1:19:24] Voice 1: heard four something 480 or something like that so you

[1:19:29] Trustee Luckham: did 498 is what i have here but maybe i'm

[1:19:32] Trustee Luckham: I'm looking at the wrong one.

[1:19:35] Voice 1: On page 280 of your agenda package,

[1:19:38] Voice 1: that should have the correct writing.

[1:19:40] Trustee Luckham: Yeah, I have the previous package

[1:19:43] Trustee Luckham: because I couldn't find it in this package,

[1:19:44] Trustee Luckham: but indeed it says attached 608 and 609.

[1:19:48] Voice 1: And it's correctly, I see it on screen is correct.

[1:19:50] Voice 1: So I just wanted to make sure you quoted the right bylaw.

[1:19:53] Trustee Luckham: Okay, so in the previous package, it wasn't quite right.

[1:19:55] Trustee Luckham: So let's say bylaw 608 then, and have that corrected.

[1:19:58] Trustee Luckham: Laurie?

[1:19:59] Voice 10: It's written.

[1:20:00] Trustee Luckham: okay thank you don't know why i'm looking at that i'm gonna go back to my screen here

[1:20:06] Trustee Luckham: anything else so can i get a seconder david maude thank you david that's on the screen

[1:20:15] Trustee Luckham: um any further discussion all those in favor pause

[1:20:21] Trustee Elliott: pause just sorry i'd just like to make

[1:20:25] Trustee Elliott: sure everything's in there and before we vote um sorry that's all right

[1:20:30] Voice 9: thanks you're being very

[1:20:33] Voice 9: fast oh yeah um so 3.1

[1:21:13] Trustee Elliott: .5 um under ecosystems uh local trust committees and island municipalities

[1:21:21] Trustee Elliott: shall in their official community plans regulatory bylaws address the regulation of land use and

[1:21:25] Trustee Elliott: development to restrict emissions to land air and water to levels not harmful to humans or other

[1:21:30] Trustee Elliott: species so is adding camping adding to climate change emissions potentially as well um

[1:21:42] Trustee Luckham: could

[1:21:44] Trustee Luckham: be if you feel strongly um we certainly are passing a a significant number of considerations

[1:21:51] Trustee Luckham: back to the municipality to consider but we could certainly add that if uh although it's moved and

[1:21:56] Trustee Luckham: seconded um but i would take that as an amendment i didn't hear that one come up earlier no i know

[1:22:02] Trustee Elliott: I was just looking at the ecosystems. There's three policies there and just want to make sure.

[1:22:10] Trustee Elliott: And just for discussion, Metro Vancouver is a world-class parks system.

[1:22:19] Trustee Elliott: They are capable of designing parks that do conserve and protect ecological values.

[1:22:25] Trustee Elliott: um i'm confident in that is it is actually the social impacts and the transportation and the

[1:22:36] Trustee Elliott: water and the things that connect this remote area to a significant population that i don't

[1:22:44] Trustee Elliott: think have been sufficiently addressed so maybe we can leave off the climate change emissions

[1:22:48] Trustee Elliott: I'm satisfied with this as written.

[1:22:53] Trustee Luckham: Yeah, I think a number of these things

[1:22:56] Trustee Luckham: are more generally covered in 5.5.6.

[1:23:01] Trustee Luckham: And I think that that climate impact

[1:23:02] Trustee Luckham: would be associated with a high impact activity.

[1:23:07] Trustee Luckham: So that's good.

[1:23:09] Trustee Luckham: All right then.

[1:23:09] Trustee Luckham: So are we okay then?

[1:23:11] Trustee Luckham: Oh, Trustee Maude.

[1:23:13] Trustee Maude: CEO, we should speak to the statements.

[1:23:16] Trustee Luckham: Oh, okay.

[1:23:17] Trustee Luckham: There you go.

[1:23:18] Trustee Luckham: over to you oh i see yeah you're at that small screen there okay sorry about that

[1:23:24] Voice 11: thanks mr chair so we just added some language at the end so that we don't leave um the

[1:23:31] Voice 11: municipality in a quandary that staff will provide a summary of ec's considerations associated like

[1:23:38] Voice 11: a brief statement associated with each of four four two five two three all the way through to

[1:23:42] Voice 11: 572 and that would be in a meeting more fully described but uh so this will be provided but

[1:23:51] Voice 11: if you want some summary that provides um a bit of indication that's consideration number one and

[1:23:57] Voice 11: consideration number two i think you should have a motion that relates to the land use bylaw just

[1:24:02] Voice 11: to cover that off just saying we also expressed similar concerns associated with the um lub but

[1:24:08] Voice 11: that's for consideration in a few minutes yeah

[1:24:10] Trustee Luckham: and I was going to come to that next after this

[1:24:13] Trustee Luckham: is resolved here so thank you for adding that language that's very helpful for both the the

[1:24:17] Trustee Luckham: municipality and ourselves and obviously the conversation that's here recorded would be

[1:24:24] Trustee Luckham: accessible by council as well so I think it's appropriate to have that in writing so the

[1:24:29] Trustee Luckham: broader public can understand that so then I'm just going to confirm that that's moved and

[1:24:37] Trustee Luckham: and duly seconded as you see on your screen.

[1:24:42] Trustee Luckham: And if so, I'll call the vote for okay.

[1:24:46] Trustee Luckham: All in favor?

[1:24:48] Trustee Luckham: And so that's unanimously in favor, none opposed.

[1:24:55] Trustee Luckham: And so that carries.

[1:24:56] Trustee Luckham: And I look forward to the meeting

[1:24:59] Trustee Luckham: with the municipality to consider advancing this

[1:25:06] Trustee Luckham: or however it is they wish to consider it.

[1:25:08] Trustee Luckham: And so let us move now to the next motion,

[1:25:11] Trustee Luckham: motion, which would be simpler, that the Executive Committee requests that staff advise Bowen

[1:25:19] Trustee Luckham: Island Municipality in writing that the Executive Committee considers that bylaw number 609

[1:25:26] Trustee Luckham: cited as Bowen Island Municipality Land Use Bylaw, is that number 57, correct?

[1:25:35] Trustee Luckham: correct? Yeah. Amendment bylaw number 609 is contrary to or at variance with the honest trust

[1:25:46] Trustee Luckham: policy statement for those items identified in a motion indicating that official community plan

[1:26:00] Trustee Luckham: Plan Amendment, bylaw number 498,

[1:26:03] Trustee Luckham: amendments are not, are contrary or at variance

[1:26:07] Trustee Luckham: with the Islands Trust Policy Statement.

[1:26:10] Trustee Luckham: And I think that ends it, and oh, so,

[1:26:14] Trustee Luckham: comma, triggering notification of the minister.

[1:26:18] Trustee Luckham: So Laurie, can you get that up on the screen?

[1:26:21] Trustee Luckham: Hopefully I didn't make too much of a mess of it.

[1:26:23] Trustee Luckham: I

[1:26:25] Voice 2: have a motion.

[1:26:25] Voice 2: Yeah, I do.

[1:26:26] Voice 2: Okay, hold on.

[1:26:27] Voice 2: I've got one, everyone just.

[1:26:29] Voice 4: Yeah, just to make the resolution stand alone,

[1:26:31] Voice 4: on we're going to put the ITPS sections in okay Laurie's just working on that just give her a

[1:26:37] Voice 4: minute okay

[1:26:39] Trustee Luckham: so just copy and paste that in there thank you for that and and probably the same

[1:26:46] Trustee Luckham: addition about providing a summary yeah

[1:26:49] Voice 10: thank

[1:26:51] Voice 9: you thank you Laurie yeah so those items identified in

[1:27:51] Trustee Luckham: in the motion with a number there,

[1:27:54] Trustee Luckham: you'll append a number to that ECXYZ.

[1:28:02] Trustee Luckham: And then it would say, so motion number concerning

[1:28:08] Trustee Luckham: policy statement directives,

[1:28:10] Voice 9: numbers X as listed.

[1:28:22] Voice 9: Okay, so I'll just check in with everybody's staff.

[1:28:25] Voice 9: Does that look like we've got that covered?

[1:28:28] Voice 4: Yeah, if I may,

[1:28:31] Voice 4: it doesn't actually trigger a meeting for the land use by law that would be something the

[1:28:39] Voice 4: minister might determine needs to happen okay so just

[1:28:42] Trustee Luckham: notification to the minister yeah so you

[1:28:44] Voice 4: could probably just remove and triggering a meeting between boyd and i was just executive

[1:28:49] Voice 4: committee but

[1:28:50] Trustee Luckham: keep this summary

[1:28:52] Voice 9: statement yeah so it goes to this committee okay to the end of

[1:28:58] Voice 9: committee but keeping

[1:29:02] Trustee Luckham: the word minister yes

[1:29:05] Voice 4: keep the word minister i tried i think for that there

[1:29:09] Voice 4: we go yes yeah

[1:29:12] Voice 9: that's good here uh yeah keep the word and though as well good okay yeah

[1:29:20] Trustee Luckham: so is everybody happy with that okay david mott is seconding thank you

[1:29:26] Trustee Luckham: Mayor Mrakas, Thank you any further consideration or discussion on the motion and i'll call the vote all those in favor and if i'm not mistaken that carries unanimously, and then, contrary, so thank you, Vice chairs, thank you staff for this important work that we do.

[1:29:50] Trustee Luckham: Mayor Mrakas, and.

[1:29:52] Trustee Luckham: And hopefully Bowen Island Municipality receives this

[1:29:56] Trustee Luckham: and with the intent of...

[1:30:00] Trustee Luckham: of ensuring that this activity is proceeding

[1:30:02] Trustee Luckham: according to the policy statement directives.

[1:30:05] Trustee Luckham: And we'll look forward to that meeting.

[1:30:08] Trustee Luckham: So I'm going to suggest we deserve a 10 or 15 minute break

[1:30:13] Trustee Luckham: at this point, and then we'll continue on

[1:30:14] Trustee Luckham: with trust council meeting preparation

[1:30:18] Trustee Luckham: and some of the new business and correspondence.

[1:30:21] Trustee Luckham: Is that all right with everybody?

[1:30:22] Trustee Luckham: How long do you want, 10 or 15?

[1:30:26] Trustee Maude: 10.

[1:30:26] Trustee Maude: 10.

[1:30:27] Trustee Luckham: 10 minutes, okay.

[1:30:29] Trustee Luckham: so we'll come back then at 10 56 we'll call it and um thank you everybody for a

[1:30:37] Voice 9: great start to

[1:30:37] Voice 9: today's meeting okay hello everyone attendees list here looks

[1:41:00] Trustee Luckham: like we've lost vice chair elliott at

[1:41:03] Trustee Luckham: the moment she's relocating

[1:41:07] Voice 9: or something we'll give her a moment that's all right okay i'm gonna

[1:42:06] Voice 9: to begin slowly

[1:42:08] Trustee Luckham: um thank you for coming back from the break hope you're all able to refill your

[1:42:15] Trustee Luckham: coffee cups reflect on the activities of the morning just in reflection um on by on the

[1:42:25] Trustee Luckham: bylaw approval consideration that we've just done um i would like to make note that this is not a

[1:42:33] Trustee Luckham: criticism of staff's involvement at the Bowen Island Municipality. This is a difficult process

[1:42:39] Trustee Luckham: for all of us and certainly appreciate the response that we got from Bowen Island Municipality

[1:42:47] Trustee Luckham: and recognizing that there's also an absence of people on leave for summer holidays and the like

[1:42:54] Trustee Luckham: and that Bowen Council I think chooses not to meet in the month of August so it's sort of a

[1:43:01] Trustee Luckham: not a great situation to end up in but um that the the work of both our staff and of uh the

[1:43:10] Trustee Luckham: bona municipality staff is uh superb and um this isn't a criticism it's just we want to see some

[1:43:16] Trustee Luckham: of those issues addressed that we have ourselves and we have heard from members of the public

[1:43:21] Trustee Luckham: and the community at large and um so we're thankful for that um so we're now gonna roll

[1:43:31] Trustee Luckham: into trust meeting preparation um just looking at the overall agenda here um so you know we'll

[1:43:44] Trustee Luckham: proceed accordingly so trust council meeting schedule agenda and the september trust council

[1:43:49] Trustee Luckham: draft three-day schedule are in front of us we do however have i'm just looking for where that is

[1:43:57] Trustee Luckham: is um where's that uh business item from uh uh trustee married boland is that 711

[1:44:11] Voice 9: 711 page 300.

[1:44:17] Trustee Luckham: oh i see i'm sorry i mistook that as being um the the normal briefing that we received but i

[1:44:25] Trustee Luckham: see there now thank you trustee boland so then the first item of consideration then is indeed

[1:44:30] Trustee Luckham: 7.11 um i did reach out to uh uh trustee boland uh with uh two questions about um how much time

[1:44:41] Trustee Luckham: they thought they would need at the upcoming council meeting to for this conversation whatever

[1:44:47] Trustee Luckham: and what the scope and scale of that might be advising also that this three-day schedule which

[1:44:53] Trustee Luckham: we're about to look at is well advanced at this point and i don't know how much time we can

[1:44:59] Trustee Luckham: and create in that space,

[1:45:02] Trustee Luckham: and certainly look for staff's perspective

[1:45:06] Trustee Luckham: on how that schedule looks with respect to this

[1:45:09] Trustee Luckham: and the purpose of this conversation and other things.

[1:45:16] Trustee Luckham: But that's there for our consideration.

[1:45:18] Trustee Luckham: I don't know that staff necessarily have anything

[1:45:20] Trustee Luckham: to add on this as this is a brief,

[1:45:23] Trustee Luckham: a briefing provided to us by a trustee.

[1:45:26] Trustee Luckham: and so it carries its own message there does staff have any other insight in conversations with

[1:45:37] Trustee Luckham: trustee Boland with respect to this I know David Marler you did and I see a hand up in the boardroom

[1:45:43] Trustee Luckham: yeah

[1:45:44] Voice 11: Mr. Chair maybe I'll start off yeah I appreciate the thinking of course this is

[1:45:49] Voice 11: I'm constantly a piece of thinking at the Allen's Trust and that is the sequencing

[1:45:55] Voice 11: influencing and level of importance we're putting towards various types of meetings

[1:45:58] Voice 11: um

[1:46:00] Voice 9: you know if you're going to talk for an hour with and there's

[1:46:10] Voice 11: no staff analysis associated

[1:46:11] Voice 11: with it that's obviously your choice um with regards this i i i'll confess that

[1:46:18] Voice 11: this was part of the governance review itself around meeting and meeting scheduling

[1:46:26] Voice 11: going and so we have the governance committee working its way through that work and maybe i'll

[1:46:33] Voice 11: just get you or ec to help me as we go forward and then we're also having individual governance

[1:46:40] Voice 11: items being put forward for discussion which is great how those two meet um what happens if you

[1:46:50] Voice 11: make a decision around yeah we're going to meet every month um you know at the end of this so

[1:46:56] Voice 11: So it's almost like the irony of a structured decision-making process, ironically, in trying to assist us in making structured decisions.

[1:47:07] Voice 11: So the report stands by itself.

[1:47:10] Voice 11: I think there's some really interesting ideas associated with it.

[1:47:13] Voice 11: I won't have time between now and then to provide real advice to you, so I hope it would be a conversation and not conclude necessarily without having some thought.

[1:47:26] Voice 11: But one of the key thoughts is, I was talking with a staff person the other day, I'm guessing across the country, we would have more corporate entities with more meetings than any bodies of a similar size.

[1:47:41] Voice 11: So every time you add a meeting, you have to figure out how you're going to do that.

[1:47:47] Voice 11: That's why it's a significant exercise every year getting all of those coordinated and put forward.

[1:47:59] Voice 11: Now, that's not to say that there might be some good changes out there that we have to undertake.

[1:48:03] Voice 11: And maybe that's exactly what this is for.

[1:48:05] Voice 11: It looks like that's what it is.

[1:48:06] Voice 11: That's my initial comments that I provide to you.

[1:48:09] Voice 11: That's just for me briefly reading it.

[1:48:12] Voice 11: I don't know whether David had substantive conversations with anybody.

[1:48:15] Voice 11: Obviously, a group of trustees is

[1:48:18] Voice 9: working on this particular issue.

[1:48:24] Voice 9: Thank you.

[1:48:26] Voice 9: Director Marlowe, did you have anything to add to that?

[1:48:32] Voice 4: No, I had discussed when I saw this, I just had some factual things that I requested that

[1:48:38] Voice 4: Trustee Boland address and that she did that.

[1:48:43] Voice 4: So other than that, I think it's just as the CAO said, it's up to Council and how you want

[1:48:49] Voice 4: to proceed right

[1:48:51] Trustee Luckham: okay so thank you yeah I don't want this to be perceived as being dismissed in

[1:48:57] Trustee Luckham: any way shape or form because indeed these are live questions about how we govern and how we

[1:49:03] Trustee Luckham: advance there are some suggestions in there that are definitely worthy of consideration

[1:49:08] Trustee Luckham: but thank you CAO for your character you know your way of helping us with this particularly

[1:49:16] Trustee Luckham: around structured decision-making in that we could make decisions that take us off in different

[1:49:21] Trustee Luckham: directions quite easily, but the efficiencies associated with that may be lacking. And so

[1:49:30] Trustee Luckham: it strikes me, and I'll go to the vice chairs here to see what you think, and you may think

[1:49:35] Trustee Luckham: different than I do, that maybe this is something that could be handed off to the governance

[1:49:40] Trustee Luckham: committee and maybe it could be a very brief topic of conversation to measure support from

[1:49:46] Trustee Luckham: council broadly but i don't know how you contain that other than saying we're going to go runs

[1:49:51] Trustee Luckham: around the table if there's support for this um and that guidance could then again be provided

[1:49:56] Trustee Luckham: to governance committee so um thank you for that ceo so i'll go back to the vice chairs uh

[1:50:03] Trustee Luckham: you've all seen this and maybe you've been involved in some of the conversations uh

[1:50:07] Trustee Luckham: with the group of eight or nine trustees,

[1:50:11] Trustee Luckham: I think it is, in the Southern region

[1:50:13] Trustee Luckham: that have been discussing this,

[1:50:15] Trustee Luckham: which is probably a quorum of that portion

[1:50:18] Trustee Luckham: of the Southern Gulf Islands LTCs.

[1:50:24] Trustee Luckham: So Vice Chair Peterson, you have your hand up.

[1:50:29] Voice 8: Thank you, Chair.

[1:50:30] Voice 8: Certainly some interesting concepts here.

[1:50:33] Voice 8: I'm very supportive of parts of this,

[1:50:37] Voice 8: very opposed to parts of this.

[1:50:39] Voice 8: so i'm certain that any discussion at trust council will be will be lively and interesting

[1:50:45] Voice 8: and i'd just like to state um my uh support for the notion that uh i believe that this fits in

[1:50:55] Voice 8: the wheelhouse of the governance committee and um of course it'll be up to ec to consider but

[1:51:04] Voice 8: but I'm wondering if executive committee

[1:51:08] Voice 8: wants to accompany this with a recommendation

[1:51:11] Voice 8: that that's referred to governance committee.

[1:51:15] Voice 8: That's it for me.

[1:51:17] Voice 8: Okay, David Mott.

[1:51:22] Trustee Maude: I concur with your suggestion

[1:51:25] Trustee Maude: that maybe we fly this past trust council

[1:51:29] Trustee Maude: as basically a whip around the table

[1:51:31] Trustee Maude: able to see what support or does or does not exist prior to advancing it because part of it is I I

[1:51:39] Trustee Maude: know I can feel trustee get us staring in the back of my neck saying that the governance committee

[1:51:47] Trustee Maude: doesn't want anything more because they've got so much on their plate um so I I would I would suggest

[1:51:54] Trustee Maude: just prior to formally advancing it anywhere,

[1:51:57] Trustee Maude: that we take it to trust counsel.

[1:52:00] Trustee Maude: We do once or twice around the table,

[1:52:03] Trustee Maude: which is gonna burn more than an hour

[1:52:04] Trustee Maude: and just see the level of support,

[1:52:08] Trustee Maude: maybe get a couple of suggestions

[1:52:10] Trustee Maude: as to what does or does not work

[1:52:12] Trustee Maude: and then discuss where we want to move forward from there.

[1:52:16] Trustee Maude: So this would maybe become more something

[1:52:18] Trustee Maude: for a decision in December,

[1:52:20] Trustee Maude: but we basically put it on trust counsel's radar now

[1:52:25] Trustee Maude: and sort of start the ball rolling.

[1:52:26] Trustee Maude: But I'd be very reluctant to send it

[1:52:28] Trustee Maude: to the governance committee

[1:52:29] Trustee Maude: because I think those people are very, very busy

[1:52:33] Trustee Maude: and they have sort of already a program agenda.

[1:52:36] Trustee Maude: And even if we did send it to them,

[1:52:38] Trustee Maude: it might not even be touched for a year or two.

[1:52:43] Voice 9: Yeah.

[1:52:47] Voice 9: Trustee

[1:52:47] Trustee Luckham: Elliott, I see your hand up

[1:52:49] Trustee Luckham: and then we'll come back to Tim.

[1:52:50] Trustee Luckham: I see you're standing still up, but Trustee Elliott.

[1:52:52] Trustee Luckham: Thank you.

[1:52:53] Trustee Elliott: Sorry, I can't seem to put my digital hand up.

[1:52:55] Trustee Elliott: How does this fit in with our request to the CAO to come up with a program around structured decision making? Because it occurs to me that the second page of this, the rationale is really to, or some of the background rationale is how we make decisions and how we discuss them.

[1:53:16] Trustee Elliott: And so I think there's two components. I think shorter meetings to address particular topics in order to allow discussion. I think the Governance Committee is maybe tackling that through their debate of the open meeting legislation.

[1:53:37] Trustee Elliott: legislation um but I wonder if the the way that we make discussion and make decisions and discuss

[1:53:47] Trustee Elliott: RFDs could be part of this structured decision making package that we're um contemplating

[1:53:55] Trustee Elliott: right

[1:53:59] Voice 9: thank

[1:54:00] Trustee Luckham: you for that um thought that triggered some ideas in my head but let's go to

[1:54:05] Trustee Luckham: just vice chair peterson uh

[1:54:09] Voice 8: thank you chair i really appreciate the uh consideration of how

[1:54:14] Voice 8: this ties into structure decision making process um i think this is is you know having this

[1:54:22] Voice 8: discussion this is important i'm certainly alive to the fact that this uh has potential to lead up

[1:54:27] Voice 8: lots of time at trust council and i also just want to uh appreciate um trustee mod's uh comment

[1:54:34] Voice 8: about referral to the governance committee despite what i just said previously um uh being a member

[1:54:41] Voice 8: of that committee i am certainly aware that there's a lot on that the on their plate and uh

[1:54:47] Voice 8: certainly the capacity or the willingness of governance committee i don't want to

[1:54:53] Voice 8: make any assertions about what that might be but in fact if this if if the uh desire is to

[1:55:01] Voice 8: is to look into this in depth in in a more timely manner perhaps uh i'd certainly take uh trustee

[1:55:07] Voice 8: maude's advice that governance committee may or may not choose to deal with us uh in the in the

[1:55:13] Voice 8: timely fashion that other trustees may want to deal with thank you

[1:55:18] Voice 9: yeah thank you so i see the

[1:55:20] Trustee Luckham: boardroom hand up again yeah

[1:55:22] Voice 11: so i'm going to just step back just a second and say what i think

[1:55:32] Voice 11: hopefully it's helpful whether or not it's at the governance committee or the whatchamacallit

[1:55:37] Voice 11: something other committee or anything like that these are governance questions that were

[1:55:42] Voice 11: identified in the governance report so whether they're over tasked or um we use another route

[1:55:50] Voice 11: just to say hey hey ceo or david murray you go do whether it's this thing or some other thing

[1:55:56] Voice 11: there's not another resource right like it's all just the same people um so

[1:56:05] Voice 9: the reason

[1:56:06] Voice 9: this or any other thing these are governance questions

[1:56:11] Voice 11: so at some point either at the

[1:56:15] Voice 11: governance committee itself or to teacher like i'm trust council might want to take an hour or

[1:56:23] Voice 11: two and talk about the governance report and the various recommendations out of it at some point

[1:56:31] Voice 11: it because now we're doing it by individual interest of various trustees sponsoring an idea

[1:56:38] Voice 11: we've taken some of that work and tried to organize it and we're delivering that

[1:56:42] Voice 11: by the governance committee and i think i'm not saying anything um controversial here but there's

[1:56:48] Voice 11: also another mechanism that we're using to address the same issues and that is um interesting

[1:56:53] Voice 11: abilities of any given trustee around something that needs to be addressed or should be addressed

[1:56:58] Voice 11: is then brought to the table and we discuss it so how do we do that and not redo things

[1:57:05] Voice 11: or how do we do those things so they're in sequence um or is it all okay you know that

[1:57:11] Voice 11: that's uh i think that's we have like two or three more profound questions around you know

[1:57:19] Voice 11: how we internally work things through we'd have to step back and go how are we managing these new

[1:57:24] Voice 11: ideas collectively and and trying to come to it like what outcome and part of that is maybe

[1:57:31] Voice 11: discussing the governance review um sort of at another level or lead

[1:57:37] Voice 9: most of that work with the

[1:57:38] Voice 9: governance committee who are putting that time in well

[1:57:43] Trustee Luckham: thank you for that advice and indeed we've

[1:57:48] Trustee Luckham: talked about that um a number of us have talked about that very concept of council has never

[1:57:56] Trustee Luckham: really sat down and talked about the governance review, which elements of it we agree with or

[1:58:01] Trustee Luckham: don't agree with, and where the emphasis should be. We have handed that off to the governance

[1:58:06] Trustee Luckham: committee. And presumably, and that, you know, I sit on that as an ex officio, that conversation is

[1:58:13] Trustee Luckham: fulsome, and indeed engages with others, accordingly. But yeah, I would agree with you

[1:58:23] Trustee Luckham: that in context of this as it's all evolving and we're and all trustees are now settling into their

[1:58:29] Trustee Luckham: roles and evolving into a place of wanting to actually take on some work now I have always

[1:58:35] Trustee Luckham: said that the first year of our term should be that opportunity for us to inform ourselves and

[1:58:40] Trustee Luckham: understand our roles and then the following three years is when we get on with work and indeed there

[1:58:45] Trustee Luckham: are folks that are interested in getting on with some work. I also always say when we're looking

[1:58:51] Trustee Luckham: at change i wonder what the change i my question is what does change actually look like and so

[1:58:57] Trustee Luckham: indeed that dovetails into a conversation about the governance review and if we're changing the

[1:59:02] Trustee Luckham: meeting schedule to a more regular basis and talking about focus topic discussions to inform

[1:59:07] Trustee Luckham: decisions i can't help but wonder what are those decisions and what are those topics and are they

[1:59:13] Trustee Luckham: defined and is it reasonable to change the entire process in order to facilitate conversations that

[1:59:21] Trustee Luckham: may be of a shorter term scope than a longer term business as usual scope um so yeah um so it

[1:59:30] Trustee Luckham: strikes me that coming out of this what maybe i'm hearing is that um this should come to council

[1:59:37] Trustee Luckham: so and find some time to have a brief discussion to determine support for it being advanced to the

[1:59:47] Trustee Luckham: governance committee for consideration on their uh list of action items um and that that be

[1:59:55] Trustee Luckham: We recommend that this briefing be forwarded with a recommendation from

[2:00:00] Trustee Luckham: me see that uh it be advanced to uh to the governance committee with council's um discussion

[2:00:09] Trustee Luckham: involved somehow in that i'm not sure how the word that i i think that's where we are at um

[2:00:17] Trustee Luckham: but of course both uh things uh a brief discussion about this to determine whether

[2:00:24] Trustee Luckham: there's support for it to go to the governance committee to initiate more work at whatever

[2:00:29] Trustee Luckham: whatever time frame it seems appropriate, is one thing.

[2:00:33] Trustee Luckham: A full some conversation about the governance review is another thing, both of which I suspect is inadequate time in September.

[2:00:41] Trustee Luckham: However, December is coming along, which, of course, is also a pre-budget kind of session.

[2:00:48] Trustee Luckham: I anticipate. And so, you know, we're in post vision session, which we're hosting in September.

[2:00:57] Trustee Luckham: and and policy statement work there's a lot of business on the docket already um and how do we

[2:01:07] Trustee Luckham: and so that's an open well that's an open question to everybody or indeed the trust council draft

[2:01:12] Trustee Luckham: schedule is coming up um here next um but i suspect there's little room to have one additional

[2:01:21] Trustee Luckham: conversation there's inadequate room for two full conversations uh vice chair maude um could i

[2:01:30] Trustee Maude: suggest the trustee boland's proposal in my roundtable suggestion that we actually make it

[2:01:36] Trustee Maude: the topic for the trustee roundtable um that way we could sort of keep our the proposed agenda

[2:01:43] Trustee Maude: somewhat intact and you know the the governance greater question you know i guess somebody's

[2:01:53] Trustee Maude: going to throw daggers at me, but I'm almost saying, you know, it should be December, and we

[2:01:57] Trustee Maude: should have an extra day of meetings to accommodate it, and go from a three to a four day. Well, good

[2:02:06] Trustee Luckham: luck with the extra meeting, but thank you for your strategic thinking, and strategic planning

[2:02:16] Trustee Luckham: there, and combining some work to achieve two ends. I like the idea of including that in the

[2:02:25] Trustee Luckham: round tables of focus topic and trustees can choose to speak to it or not they may have other

[2:02:29] Trustee Luckham: issues that they may want to speak to um but that would uh provide that opportunity and then if this

[2:02:36] Trustee Luckham: was uh a new business item that was the briefing somehow um with a suggestion that if council wants

[2:02:44] Trustee Luckham: to take action on it that it be forwarded to governance committee for review um that would

[2:02:50] Trustee Luckham: would maybe do justice to the briefing

[2:02:57] Trustee Luckham: as presented by Trustee Boland.

[2:03:00] Trustee Luckham: Are there any other thoughts at this time?

[2:03:02] Trustee Luckham: Otherwise, perhaps what we'll do is action some of that

[2:03:09] Trustee Luckham: and look at the three-day schedule.

[2:03:11] Trustee Luckham: Trustee Peterson, Vice Chair Peterson, sorry.

[2:03:14] Voice 8: Thank you, sir.

[2:03:15] Voice 8: I'd just like to take the opportunity to thank Vice Chair

[2:03:19] Voice 8: or Maude for the idea of using the round table for this

[2:03:24] Voice 8: and applaud the suggestion whether or not it flies

[2:03:27] Voice 8: of extending the length of December trust council

[2:03:32] Voice 8: that I projected near and dear to my heart

[2:03:36] Voice 8: that I actually think that we don't have enough time

[2:03:39] Voice 8: at our trust council meetings often.

[2:03:43] Voice 8: Anyway, thank you very much.

[2:03:47] Voice 9: any other thoughts so it's kind of there might be a thought oh

[2:03:57] Trustee Luckham: go ahead trustee elliott

[2:04:00] Trustee Elliott: struggling here um i don't concur with making this topic of the round table this is an administrative

[2:04:08] Trustee Elliott: no it's not administrative this is a could we not do this by a an email to trustees

[2:04:16] Trustee Elliott: is there broad support of this there's other things that i'd like to see discussed at the

[2:04:21] Trustee Elliott: roundtable then should we have meetings with more frequency and we don't have an analysis on what

[2:04:26] Trustee Elliott: the impact of that would be it just be everybody's opinion and well as that is valuable it's not

[2:04:36] Trustee Elliott: necessarily going to be based on the level of information that we need to make an informed

[2:04:41] Trustee Elliott: opinion or statement about what we think so can we not just send an email around or trustee Boland

[2:04:48] Trustee Elliott: send an email and go is there interest in making this a project put it on the december agenda for

[2:04:56] Trustee Elliott: discussion and um include it in a more robust governance discussion so that's not just a single

[2:05:07] Trustee Elliott: item that we're advancing sort of preferentially above others that are also important um

[2:05:16] Trustee Luckham: Good advice, Vice Chair Elliott. And indeed, what you've also hinted at there, maybe unintentionally, is that indeed, all of this conversation could be pushed off until December.

[2:05:30] Trustee Luckham: And that wouldn't necessarily be surprising to anybody, because we are well advanced on our agenda for September already.

[2:05:39] Trustee Luckham: so um and particularly i like the idea of is are we reacting to something to changing the priorities

[2:05:49] Trustee Luckham: that council may or may not have and indeed uh deferring other items which also have import

[2:05:59] Trustee Luckham: um and i don't want to judge one against the other but council needs to make those decisions so

[2:06:05] Trustee Luckham: you've really identified that thank you so what do you want to do with this should we look at the

[2:06:11] Trustee Luckham: three-day schedule uh do we include this as correspondence or a briefing in some fashion

[2:06:16] Trustee Luckham: and allocate some time to it those are the questions foremost on

[2:06:21] Voice 9: my mind at the moment

[2:06:25] Voice 9: trusty mod i i would endorse that

[2:06:27] Trustee Maude: that idea of of doing a web brown by email is this this

[2:06:32] Trustee Maude: because what I'm suggesting is that we need to get a temperature.

[2:06:37] Trustee Maude: Yeah.

[2:06:38] Trustee Maude: Before we invest a lot of time and a lot of energy into it.

[2:06:42] Trustee Maude: I don't think so.

[2:06:44] Trustee Maude: Okay.

[2:06:44] Trustee Maude: We have advice coming.

[2:06:47] Voice 9: Okay.

[2:06:47] Voice 9: So CAO.

[2:06:48] Voice 11: I just don't think for any topic that could end up being a policy amendment

[2:06:54] Voice 11: of some sort that you'd have a series of conversations going on with a

[2:06:58] Voice 11: number of trustees, that's going to be a quorum of the Allens Trust.

[2:07:02] Voice 11: there's a material change you know if a material change is coming up here

[2:07:06] Voice 11: that would affect the public in some way they probably want to see and hear and participate

[2:07:11] Voice 11: some way in that in a conversation at some point and if we start having significant debates

[2:07:18] Voice 11: on an email basis something you know how do you start drawing the line so i'd recommend we don't

[2:07:22] Voice 11: do an email with brown on scheduling but you know just maybe you want to carve out an hour and let

[2:07:30] Voice 11: let people have their say and see whether there's a, you know,

[2:07:34] Voice 11: maybe let's trust council gets to its wisdom at a certain point and they can

[2:07:38] Voice 11: figure out how they want to get this back into the workflow if they want,

[2:07:42] Voice 11: if they want to do it and maybe just need some air time to have that.

[2:07:47] Trustee Luckham: Okay.

[2:07:47] Trustee Luckham: So can we just pause then on this topic and go to the trust council draft

[2:07:52] Trustee Luckham: three-day schedule and see what that looks like and determine whether there's

[2:07:57] Trustee Luckham: space over and above the roundtable to determine what we might manage on that agenda to do justice

[2:08:06] Trustee Luckham: to this topic. Is that okay? So let's get the three-day schedule up on the screen. And CAO,

[2:08:15] Trustee Luckham: I'll turn to you just to maybe give us a brief summary of where you're at. And with the

[2:08:20] Trustee Luckham: conversation we've just had, perhaps identify areas where you think there might be some slack

[2:08:26] Trustee Luckham: and we'll determine whether or not

[2:08:29] Trustee Luckham: the vice chairs agree with that slack

[2:08:31] Trustee Luckham: or maybe they might want to identify areas

[2:08:33] Trustee Luckham: where there's opportunity,

[2:08:35] Trustee Luckham: but I'll turn it over to you just to brief it

[2:08:38] Trustee Luckham: as you see fit with the agenda that's before us today.

[2:08:42] Voice 11: Okay, thanks Mr. Chair.

[2:08:44] Voice 11: This schedule has already had some minor surgery

[2:08:49] Voice 11: in that we've moved the,

[2:08:52] Voice 11: we're about to embark on another sort of deep think

[2:08:56] Voice 11: Stonie Cooper- kind of opportunity for our trustees and trust Council was appropriate this first part of it in this first year.

[2:09:02] Voice 11: Stonie Cooper- And what are those things there's going to be a closed session and there's going to be you know some legal opinions received around interpretations around.

[2:09:14] Voice 11: Stonie Cooper- Part three of the honest trust that.

[2:09:17] Voice 11: act uh so that'll be some receipt and then i think that there will probably so that's going

[2:09:23] Voice 11: to happen at the start of the trust council session i think that might that could be an

[2:09:27] Voice 11: extended conversation which at a certain point might um once it gets beyond the receipt of those

[2:09:32] Voice 11: opinions might become a public public meeting place but that's where there would be that and

[2:09:38] Voice 11: it's sponsored by the governance committee so everything i understand is that that conversation

[2:09:43] Voice 11: coming forward that is linked to other governance committee work which you see

[2:09:49] Voice 11: later on in Tuesday which is the corporate planning process I'm writing a

[2:09:53] Voice 11: report to just outline the corporate planning process a bit of a roadmap what

[2:09:59] Voice 11: would happen in what sequence so that we get Trust Council's endorsement but

[2:10:05] Voice 11: that's going to be a conversation itself and then here's the see if I can

[2:10:10] Voice 11: describe this coming out of both of those conversations there is interest in having a

[2:10:16] Voice 11: visioning discussion conversations have been held at the governance committee by yourselves

[2:10:23] Voice 11: with the fpc subgroup around what would that look like i've got a few ideas

[2:10:28] Voice 11: um and in order to have that conversation but it will be informed by the conversation that

[2:10:33] Voice 11: has happened earlier in the trust council meeting so that so that's why this is the sequence of

[2:10:38] Voice 11: events closed meeting working session um discussion around moving into the public

[2:10:44] Voice 11: realm the corporate planning process and then the visioning exercise and that's i'm going to

[2:10:50] Voice 11: provide some of the a briefer piece of reporting than i did to you last time around visioning with

[2:10:55] Voice 11: some suggestions and then a working session so that's a fair amount also on the executive

[2:11:04] Voice 11: Committee at 315 there's probably going to be a report regarding law

[2:11:09] Voice 11: enforcement at least some of the analysis of the ombudsperson we're

[2:11:14] Voice 11: working towards that end we haven't of course done that work yet you might have

[2:11:21] Voice 11: depending upon how long between 315 and 430 you might have some time in there

[2:11:26] Voice 11: maybe 20 minutes if those things go well otherwise I think that the next day from

[2:11:33] Voice 11: 8 30 to lunch we've you've given half a day and lots of space to talk about visioning that could

[2:11:38] Voice 11: go i've heard examples um even at the allen's trust of the committees that hey we've got a

[2:11:42] Voice 11: vision in 15 minutes or half an hour if we got lucky maybe everything coalesces and that happens

[2:11:48] Voice 11: you might have some time there to insert an hour of conversation otherwise i don't see it

[2:11:56] Voice 11: you still have to have likely a closed meeting on the thursday morning at 8 30

[2:12:01] Voice 11: just because of opportunities for staffing, feedback, and those kinds of things.

[2:12:10] Voice 11: The intention was to have a final look at any visioning outcome if we got there.

[2:12:16] Voice 11: Nothing saying that we're going to necessarily.

[2:12:18] Voice 11: These are contingent successes, right?

[2:12:20] Voice 11: These conversations, the first one has to go well,

[2:12:22] Voice 11: and then probably to get to the next one, to get to the next one.

[2:12:26] Voice 11: And then you have your trustee roundtable.

[2:12:28] Voice 11: So if you're looking for an hour, you might not get rid of, but you might use, instead of the trustee roundtable, you might want to use that out, put an hour in there and just say this is a continuation of the executive.

[2:12:46] Voice 11: You could sponsor Trustee Boland's discussion there as the executive, because the governance committee, of course, won't have, they're not sponsored this kind of thing, they won't have met.

[2:12:58] Voice 11: so I think it's pretty full but those are the two or three little spots I think you might get

[2:13:05] Voice 11: an hour so to summarize you might get half an hour on the Tuesday on the Wednesday trustees

[2:13:12] Voice 11: you know around visioning you might really want to talk but if we got lucky there'd be an hour there

[2:13:17] Voice 11: and you could co-op or or use some time after 9 45 as well is

[2:13:25] Trustee Luckham: that a reasonable summary

[2:13:26] Trustee Luckham: that's very reasonable uh certainly opens up my eyes to the the present uh full agenda that we

[2:13:36] Trustee Luckham: have um and so certainly interested in um what the vice chairs think here now given that i did hear

[2:13:44] Trustee Luckham: that um the round table was valuable as it is to uh for the opportunity for trustees to raise

[2:13:51] Trustee Luckham: is emerging issues so i don't want to undermine that but open to that conversation um i have a

[2:13:58] Trustee Luckham: question for uh lori at this juncture because i'm not aware of what do we have for delegations for

[2:14:05] Trustee Luckham: this council on pender uh in person um certainly an active community that has lots of interest

[2:14:12] Trustee Luckham: what have we have we got anything so far declarations for delegations uh thank you

[2:14:17] Voice 2: chair luckham know the deadline to receive would be september 5th and uh news release did go out

[2:14:23] Voice 2: to subscribers i can let you know right now that that time 1 30 set on wednesday is not locked in

[2:14:29] Voice 2: and so you do have some opportunity to move that or play with that we won't know until our

[2:14:35] Voice 2: september 13th meeting what delegations are coming to trust council

[2:14:39] Trustee Luckham: right okay so that's a bit of

[2:14:43] Trustee Luckham: information for you all to consider here so based upon what we're seeing here now what we've heard

[2:14:52] Trustee Luckham: overall the three-day schedule does this look like what we want to move with is there some

[2:14:58] Trustee Luckham: juggling there and then if we're looking at space to have a conversation to stimulate a very

[2:15:06] Trustee Luckham: very high level opinion of councils to whether or not they want to pursue this through the

[2:15:14] Trustee Luckham: governance body, I would assume, governance committee, I would assume, but that's my

[2:15:20] Trustee Luckham: assumption, not anybody else's. So vice chairs, I'll turn to you to help us out here. Anybody

[2:15:26] Trustee Luckham: want to address, speak to this now

[2:15:28] Voice 9: you've seen the big picture? Well, Tim Peterson.

[2:15:37] Voice 9: thank you chair i just want to

[2:15:42] Voice 8: advise ec um uh that uh uh lord foster has uh put out uh a call

[2:15:50] Voice 8: for agenda items to trustees and uh i responded by bringing back my rfd on disposition of delegations

[2:16:00] Voice 8: from june that we deferred because we were running out of time and just so you know i'm i'm hoping to

[2:16:05] Voice 8: get that back on the agenda and hopefully we can actually have time to spend a

[2:16:08] Voice 9: few minutes on it

[2:16:09] Voice 8: and address that so just a heads up to ec okay

[2:16:15] Trustee Luckham: so looking at this agenda then that was on a previous

[2:16:20] Trustee Luckham: agenda but maybe it was an item that came as new business then and so

[2:16:25] Voice 11: go ahead ceo so so new

[2:16:29] Voice 11: businesses as a discrete category isn't here yes it's certainly given that and the bowling piece

[2:16:37] Voice 11: those things could you know we could have uh trustee peterson's notice of motion discussion

[2:16:44] Voice 11: and the boland thing would naturally fit in a new business discussion i would think

[2:16:50] so

[2:16:52] Trustee Luckham: then uh you're right and as we would normally practice in these sorts of scenarios we would

[2:16:58] Trustee Luckham: place that on day three um quite possibly um in this particular case before we do disposition

[2:17:06] Trustee Luckham: position of delegations perhaps after trustee summary updates but maybe after correspondence

[2:17:12] Trustee Luckham: and trustee roundtable might be placed for the new business and those two items could be placed

[2:17:17] Trustee Luckham: there whether or not we introduce that in any way shape or form is yet to be decided

[2:17:24] Trustee Luckham: i don't know whether

[2:17:26] Voice 11: you need a visioning session recap there i mean that we're anticipating a lot

[2:17:33] Voice 11: of potential discussion at trust council or not that was just to provide you know an opportunity

[2:17:39] Voice 11: for um an overnight you know trustees get together overnight and bounce some ideas

[2:17:46] Voice 11: between each other and they might want to come back and tweak something you know that could

[2:17:50] Voice 11: happen anyway um so you could have new business after the rising report um i just don't know

[2:17:57] Voice 11: whether we need that that second visioning session

[2:18:00] Trustee Luckham: or not perfect and you know you've actually opened

[2:18:06] Trustee Luckham: up an opportunity there right that this is the joys that we've we've suffered uh not having um

[2:18:13] Trustee Luckham: is that opportunity for trust council members to have casual conversation amongst themselves

[2:18:19] Trustee Luckham: uh in the evenings over dinner or whatever um and so indeed uh it would occur to me that uh

[2:18:26] Trustee Luckham: that visioning session recap the two new business items could I could certainly draw

[2:18:34] Trustee Luckham: council's attention to consider those over the next over the couple of days in order to be

[2:18:42] Trustee Luckham: prepared for a discussion on the Thursday and so I think placing both of those items under new

[2:18:49] Trustee Luckham: business would be a good thing but let's see vice chair Elliott what would you like to offer

[2:18:55] Trustee Luckham: Thank

[2:18:57] Trustee Elliott: you. On the topic of the trustee roundtable, if we're thinking about topics of discussion or perhaps a theme, what about canvassing trustees for interest in participating in the Reconciliation Learning Group?

[2:19:12] Trustee Elliott: If this is something that's going to be formed quite soon, how are we determining level of interest and quorum and that structure?

[2:19:22] Trustee Elliott: sure uh just don't want to be see that left behind i think this might be the opportunity to canvas

[2:19:29] Trustee Elliott: trustees for their interest in that and participating in that um

[2:19:34] Trustee Luckham: director frader do you

[2:19:35] Trustee Luckham: want to chime in on that where we're where we're at where we're at with respect to activating that

[2:19:42] Trustee Luckham: kind of thing

[2:19:43] Voice 6: sorry chair leckham i was doing something else i've missed the conversation

[2:19:50] Trustee Luckham: I'll go back to Vice-Chair Elliott to reach to.

[2:19:53] Trustee Luckham: I

[2:19:53] Voice 11: was wondering whether or not the trustee roundtable should really focus on the, on

[2:19:57] Voice 11: the learning group and would be interested in some of the themes, like a question or

[2:20:01] Voice 11: two around that.

[2:20:02] Voice 6: No, I don't know.

[2:20:03] Voice 6: I don't expect we should do that.

[2:20:04] Voice 6: We'll be sending out an email asking for expressions of interest separately, and then we'll proceed

[2:20:08] Voice 6: with organizing events.

[2:20:09] Voice 6: I don't think it needs to take the time at the council.

[2:20:13] Voice 6: Apologies.

[2:20:15] Trustee Luckham: No problem.

[2:20:16] Trustee Luckham: I appreciate your multitasking.

[2:20:17] Trustee Luckham: multitasking ability okay so do we have consensus on adding both of those items the trustee

[2:20:26] Trustee Luckham: peterson item on disposition delegations and the mary boland uh briefing um in new business

[2:20:33] Trustee Luckham: um i'm going to suggest uh after the trustee roundtable thumbs up nodding so that sounds

[2:20:43] Trustee Luckham: like we have consensus there cao and lori yes thank

[2:20:46] Trustee Luckham: you okay so then i also didn't hear any

[2:20:51] Trustee Luckham: remarks with respect to what that schedule looks like and so ostensibly this will be going to press

[2:20:57] Trustee Luckham: here eventually we'll be looking at it again on the 13th which is our last chance if i'm not

[2:21:03] Trustee Luckham: mistaken but this is out there any thoughts on the schedule i do

[2:21:10] Voice 10: sir yes

[2:21:11] Trustee Luckham: sir go ahead so

[2:21:12] Voice 11: on the 13th

[2:21:14] Voice 11: we'll go through um you'll recall um i asked the governance committee and i've asked you whether

[2:21:19] Voice 11: you want to have a staff led or staff initiated visioning session or an outside consultant the

[2:21:24] Voice 11: agreement was let's do this in house right um so it's from there that i've um put some ideas

[2:21:31] Voice 11: ideas together which i'll present to you at your next meeting and that is because you're responsible

[2:21:36] Voice 11: for you know

[2:21:37] Trustee Luckham: what content yeah well

[2:21:40] Voice 11: no just i'm going to suggest a process and um i'm going to

[2:21:44] Voice 11: hope you're endorsing it or you bring some ideas to it um trying to keep it really the theme here

[2:21:51] Voice 11: is simple um and uh opportunities for creativity um around this and a common understanding of the

[2:22:01] Voice 11: differences between vision mission goals and all those kinds of things so we start off well

[2:22:07] Voice 11: um but really the conversation will um some opportunities for breaking up to groups and

[2:22:11] Voice 11: things like that but uh um with the intention that we'll give this a try and and and try and

[2:22:20] Voice 11: see if we can get something out of it so i'll bring a more detailed session outline and you

[2:22:25] Voice 11: can tweak it and we'll have time to tweak it a bit between the wednesday and the friday if you

[2:22:30] Voice 11: if it's not to your satisfaction okay

[2:22:32] Trustee Luckham: okay and let me just uh recap or clarify here the the idea

[2:22:41] Trustee Luckham: of doing this internally was supported by the governance committee and council or us or

[2:22:49] Trustee Luckham: where did that come to how did we get to that place i

[2:22:53] Voice 11: believe i asked you this question at our

[2:22:55] Voice 11: our last ec meeting yeah so i provided a report to you and i gave you sort of five questions around

[2:23:01] Voice 11: visioning and you know how it works so we're slowly building towards an outcome i've been

[2:23:06] Voice 11: and i've gone to the governance committee i think a couple days before that and i

[2:23:11] Voice 11: described their um concepts to you which were similar yeah so so yeah i think we're getting

[2:23:19] Voice 11: to a place where there's agreement that um this is probably too intimate a conversation or you need

[2:23:25] Voice 11: so much contextual knowledge that it's best if the participants both supportive and participant

[2:23:31] Voice 11: you know the content developers all kind of know what's going on so i think that was thinking and

[2:23:39] Voice 11: that's where that came from okay that's

[2:23:42] Trustee Luckham: great then so thank you ceo and as always thank you for the

[2:23:48] Trustee Luckham: great oversight you always bring to us on this i appreciate that a lot vice chairs is there

[2:23:54] Trustee Luckham: anything further otherwise we're not looking for a motion here this is just a uh a briefing on this

[2:24:00] Trustee Luckham: schedule so at this point we will proceed with the recommended amendment for new business added

[2:24:07] Trustee Luckham: uh post uh trustee roundtable and um we'll look at this again on the on the 13th is that

[2:24:13] Trustee Luckham: sufficient cao hobson pulling sure awesome okay let us proceed we're going to go to page two of

[2:24:23] Trustee Luckham: of

[2:24:23] Voice 9: our document all the way down

[2:24:26] Voice 9: to 8.2.2

[2:24:33] Trustee Luckham: .1 trust area services director Frater,

[2:24:36] Trustee Luckham: you have brought to us a document which will inform

[2:24:40] Trustee Luckham: the decision, the concern or question

[2:24:44] Trustee Luckham: that trustee Peterson has raised here.

[2:24:47] Trustee Luckham: And presumably this might be included

[2:24:50] Trustee Luckham: in the agenda package with respect

[2:24:53] Trustee Luckham: to what to do about delegations.

[2:24:56] Trustee Luckham: So can I turn this over to you and just summarize anything you wish to tell us about this item today?

[2:25:05] Voice 6: Okay, thank you, Sherlock. I'm taking credit where credit is due. It was Lori Foster that produced this briefing.

[2:25:11] Voice 9: Brilliant.

[2:25:12] Voice 9: And

[2:25:12] Voice 6: I'm going to call on research. So perhaps I'll turn it to her to introduce it.

[2:25:18] Voice 2: uh thank you director freighter uh executive committee uh as mentioned in the briefing i

[2:25:24] Voice 2: anecdotally uh compiled um emails received from my colleagues in the local area administration

[2:25:31] Voice 2: here in the crd region and you'll see on the second page there's a little table there that

[2:25:40] Voice 2: or the attachment, a table of responses from my colleagues

[2:25:47] Voice 2: about what they do with delegations and delegation letters.

[2:25:51] Voice 2: This was raised with regards

[2:25:53] Voice 2: to our answering of delegation letters,

[2:25:56] Voice 2: and we do respond to all delegations,

[2:26:01] Voice 2: whether there's action raised or not,

[2:26:03] Voice 2: thanking them for their participation in trust counsel.

[2:26:07] Voice 2: So the table is fairly self-explanatory.

[2:26:11] Voice 2: If there is action raised, there is a response besides just being thanked in a meeting.

[2:26:16] Voice 2: And if there's any direction from executive committee or

[2:26:20] Voice 2: with regards to Vice Chair Peterson's request for decision, which I have to prize myself of again, this is just here for your information.

[2:26:31] Voice 2: we will continue to answer or respond and thank delegations

[2:26:37] Voice 2: until that's changed.

[2:26:41] Voice 2: Thank you.

[2:26:44] Voice 9: Okay, Trustee Peterson, thank you.

[2:26:50] Voice 8: Thank you, Chair.

[2:26:52] Voice 8: And it occurs to me that Trust Council may want to weigh in

[2:26:59] Voice 8: on whether we continue business in terms of these,

[2:27:04] Voice 8: thank you letters as usual or change the process and it does seem to dovetail nicely uh in with my

[2:27:14] Voice 8: rfd about disposition for delegations perhaps uh depending on what ec wants to do but uh

[2:27:21] Voice 8: perhaps if if uh if it's appropriate um those two items might be merged uh for trust counsel

[2:27:31] Voice 8: So just the thought.

[2:27:38] Trustee Luckham: Yeah, well merged, I think that maybe this could be

[2:27:40] Trustee Luckham: just attached to the as-

[2:27:43] Voice 9: Or adjacent.

[2:27:44] Voice 9: Yeah, yeah, yeah.

[2:27:48] Voice 9: Mr. Chair, I think that's a great idea.

[2:27:51] Voice 9: Yeah, so

[2:27:52] Trustee Luckham: then let's then take it by general consent

[2:27:56] Trustee Luckham: that the briefing on page 304

[2:28:02] Trustee Luckham: eight two one three zero four um be uh included in the new business item uh with respect to the item

[2:28:12] Trustee Luckham: regarding delegation of um

[2:28:17] Voice 9: yeah so is that all right hand up in the boardroom and

[2:28:27] Trustee Luckham: trustee elliott

[2:28:28] Trustee Luckham: hand up oh

[2:28:29] Voice 9: you're

[2:28:30] Trustee Luckham: in favor of that okay so then that's the consensus there i'm gonna keep rolling

[2:28:34] Trustee Luckham: if that's all right and this brings us down to item 9.2.1 local trust local trust committee

[2:28:42] Trustee Luckham: chairs report on local advocacy topics is there anything that you're aware of that

[2:28:48] Trustee Luckham: executive committee and staff should be aware of with

[2:28:51] Voice 9: local advocacy yeah just as um kind of a

[2:29:00] Voice 9: heads up and

[2:29:01] Trustee Luckham: um uh an executive decision i'll call it um the theodosan local trust committee

[2:29:08] Trustee Luckham: asked for the publication of an in-camera legal opinion with respect to enforcement regarding

[2:29:21] Trustee Luckham: fire, high-risk fire activities on our island in particular. And that opinion has been received,

[2:29:31] Trustee Luckham: Well, was received. And now there's a public version of that that's going out.

[2:29:37] Trustee Luckham: It was felt in conversation with Director Frater that there wasn't necessarily a significant benefit to all of Trust Council.

[2:29:50] Trustee Luckham: So it wouldn't go out as a news release or a broad publication to everyone because it has a much more local context, a local.

[2:30:00] Trustee Luckham: advocacy opportunity and there are sensitivities around it that involve individuals mental health

[2:30:09] Trustee Luckham: matters enforcement generally and the intention of the ltc and director of vice chair elliott

[2:30:17] Trustee Luckham: you'll recall the intention of that was to inform the other local authorities being the regional

[2:30:24] Trustee Luckham: district and the improvement district about and the islands trust about what those shared

[2:30:30] Trustee Luckham: responsibilities or lack of ability to do enforcement outside of the avenue that is

[2:30:35] Trustee Luckham: being undertaken and so i just want you to be aware of that um not that i want to preclude

[2:30:41] Trustee Luckham: anybody but given the nature of the situation it seemed that that would be published locally

[2:30:48] Trustee Luckham: And of course, it could flow from there. But there was the intention was just for it to be used locally. All right. So with that said, if there's nothing further, then I'm going to continue on down the agenda to 9.4.1.

[2:31:11] Trustee Luckham: One, that came from Vice Chair Peterson,

[2:31:16] Trustee Luckham: I think

[2:31:16] Voice 9: notice of litigation.

[2:31:19] Voice 9: Yeah.

[2:31:23] Voice 8: Yeah, thank you, Chair.

[2:31:25] Voice 8: So this is a concern based on a concern expressed to me

[2:31:29] Voice 8: by local trust committee members.

[2:31:35] Voice 8: Essentially what happened was that there was litigation

[2:31:40] Voice 8: authorized in the previous term

[2:31:41] Voice 8: uh and um the new ltc was uh uh somewhat surprised when the court action actually

[2:31:52] Voice 8: launched which you know the delays in in these actions are not surprising but there was uh some

[2:32:01] Voice 8: consideration and i was asked if i would bring this up for for discussion with ec um just to

[2:32:08] Voice 8: to consider ways that that we might be able to um inform especially ltcs in a in a new term of

[2:32:19] Voice 8: action that um comes to fruition from a previous term so that they're not a sort of in a position

[2:32:27] Voice 8: of surprise and particularly uh in a case where it's high profile enough that uh there might be

[2:32:34] Voice 8: media reports on on such litigation um essentially to help support local trustees uh so they're not

[2:32:43] Voice 8: in a position of being asked for comment about something that they're suddenly surprised about

[2:32:49] Voice 8: so i i don't know what we have in terms of of a procedure that could follow the progress of this

[2:32:57] Voice 8: And when we stick up a red flag to let the LTC know that this is imminent, clearly this is going to be an issue that's only going to be happening when it's a holdover from last term's decision to proceed with litigation and the litigation actually doesn't start until the new term.

[2:33:19] Voice 8: So I'm not certain what can be done about addressing this kind of a situation and of course I would look to staff for any advice that they might have on how we could flag this so that essentially so that trustees are not somewhat taken by surprise when this sort of situation arises.

[2:33:41] Voice 8: rises.

[2:33:43] Trustee Luckham: Okay, thank you, Justice Peterson. Certainly interested in seeing staff's understanding of what

[2:33:51] Trustee Luckham: the process might be there. I can't help but reflect, however, that we've had three or four

[2:33:58] Trustee Luckham: council meetings since the beginning of this term. And we used to get much more significant

[2:34:04] Trustee Luckham: reporting from bylaw enforcement with respect to bylaw enforcement activities. There was a table

[2:34:10] Trustee Luckham: and we used to know what was going on in a briefing and of course we cut back a lot of

[2:34:14] Trustee Luckham: those briefings and staff reports and it may not be it may have been obvious if you looked at the

[2:34:20] Trustee Luckham: documents that that activity was pending um but obviously has been missed um because maybe what

[2:34:26] Trustee Luckham: our attention wasn't drawn to it so that it's interesting that this is i i'm thinking that

[2:34:32] Trustee Luckham: there's some missed opportunity this council hasn't realized in its wisdom of wanting to

[2:34:38] Trustee Luckham: to reduce the amount of reporting out

[2:34:42] Trustee Luckham: that maybe that this is one of the consequences of that,

[2:34:44] Trustee Luckham: but I might be wrong.

[2:34:45] Trustee Luckham: So look towards, I'm not sure who would want to address that,

[2:34:49] Trustee Luckham: but-

[2:34:52] Trustee Luckham: I'll start and then I'll say

[2:34:55] Voice 11: a word or two afterwards.

[2:34:56] Trustee Luckham: Awesome, thank you, sir.

[2:34:58] Voice 6: So happy to say, since that was drawn to our attention

[2:35:00] Voice 6: that trustees were caught off guard by learning about,

[2:35:03] Voice 6: you know, court action when we're involved in the news,

[2:35:05] Voice 6: we just we haven't made any like written procedural changes but certainly the bylaw

[2:35:10] Voice 6: enforcement manager now when we're going to encourage lawyers to make sure they let us know

[2:35:14] Voice 6: and then quickly we'll be in touch with the communication specialist just to produce a

[2:35:18] Voice 6: quick background or an update for trustees when you know when things are being filed in public

[2:35:23] Voice 6: court such that the trustees can be aware of what's happening and have some key messaging

[2:35:27] Voice 6: and background so we've instituted that internally and i've already seen it instituted once since the

[2:35:33] Voice 6: first situation arose so i have some confidence there's good relationships now and we'll do a

[2:35:38] Voice 6: better job in the future yeah

[2:35:41] Voice 9: um well

[2:35:44] Voice 11: first of all we so we do do our litigation reports we have not

[2:35:49] Voice 11: stopped doing those and each ltc as the trustees were onboarded would have had a briefing on

[2:35:57] Voice 11: whatever legal files that are in place it's a quest so it's not a surprise factor unless

[2:36:04] Voice 11: something was egregiously missed it's just is this important right now factor and then i think what

[2:36:10] Voice 11: happened is quite often we don't even know like there'll be there'll be this will be in some

[2:36:18] Voice 11: process and then we'll be notified that oh yeah i know we you know we're on the docket or something

[2:36:24] Voice 11: like that so for sure people should be uh given the opportunities to uh understand what's coming

[2:36:34] Voice 11: coming up and we have to put a process in place.

[2:36:36] Voice 11: It's completely reasonable information

[2:36:39] Voice 11: and we'll see what we can do,

[2:36:40] Voice 11: but it's a few little factors together.

[2:36:44] Voice 11: The biologic litigation report does exist.

[2:36:48] Voice 11: We continue to use it and hopefully get some,

[2:36:50] Voice 11: get some increased attention as we go forward.

[2:36:56] Trustee Luckham: Okay, so some action has been taken

[2:36:59] Trustee Luckham: and we're hopeful that this won't happen again

[2:37:02] Trustee Luckham: and the reporting does exist.

[2:37:04] Trustee Luckham: So that's great.

[2:37:06] Trustee Luckham: trustee peterson is that sufficient at this time you can report that out

[2:37:11] Voice 8: uh thank you very much staff for for taking the action and and uh and letting us know really

[2:37:16] Voice 8: appreciate that okay

[2:37:20] Trustee Luckham: so 9.32 now speculation tax i think trustee

[2:37:27] Voice 11: mod is is god is

[2:37:28] Trustee Maude: gesticulating sir

[2:37:31] Trustee Maude: go ahead um my one question was is that open reporting out to local trust committees i would

[2:37:38] Trustee Maude: suggest that maybe executives should be um copied on that type of stuff because it does fall on our

[2:37:45] Trustee Maude: radar too um is because i don't i don't think we'll go to court that often i hope not but uh

[2:37:53] Trustee Maude: is it on the on the occasions that we're actually going down that path a little bit of heads up

[2:37:59] Trustee Maude: might be kind of smart and that briefing I think would be very much appreciated

[2:38:03] Trustee Maude: because we do get questions they're not limited to the LTCs.

[2:38:11] Voice 9: That's a good point any so

[2:38:17] Trustee Luckham: any remarks

[2:38:18] Trustee Luckham: from staff with respect to that or?

[2:38:20] Voice 6: I'm happy to pass that request off.

[2:38:23] Trustee Luckham: Okay that's awesome

[2:38:25] Trustee Luckham: so are we ready to go to 9.32? So this is speculation tax and certainly that question

[2:38:33] Trustee Luckham: question has been raised in the background here now for probably six months or more and trustee

[2:38:40] Trustee Luckham: vice chair Elliott I think you brought that to us today with respect to an email that was received

[2:38:46] Trustee Luckham: or otherwise just recently yes

[2:38:49] Trustee Elliott: thank you um I guess um trustee Patrick is looking for

[2:38:54] Trustee Elliott: an indication from executive committee if the Salt Spring LTC might consider supporting the CRD

[2:39:03] Trustee Elliott: if they choose to be included in a new area tax for the CRD area.

[2:39:18] Trustee Elliott: So this does have broader regional considerations.

[2:39:23] Trustee Elliott: And so is this an issue that Trust Council needs to consider going forward?

[2:39:31] Trustee Elliott: I'll note that there are several new cities and districts that have been

[2:39:38] Trustee Elliott: included for the 2024 year Duncan, North Cowichan, Squamish, Ladysmith, Lake

[2:39:45] Trustee Elliott: Cowichan and the village of Lyons Bay so I don't know if the inclusion

[2:39:52] Trustee Elliott: criteria has changed or the towns that were previously excluded chose to change

[2:39:59] Trustee Elliott: that and get in on the speculation and vacancy tax.

[2:40:06] Trustee Elliott: I think it's a valid topic of discussion

[2:40:10] Trustee Elliott: and I'd like to see it brought forward

[2:40:11] Trustee Elliott: to trust council for consideration.

[2:40:19] Voice 9: Okay, trustee

[2:40:20] Trustee Luckham: Peterson and I do want to hear from staff

[2:40:22] Trustee Luckham: about what on first blush, what the impacts of the CRD

[2:40:29] Trustee Luckham: choosing to opt in on a speculation tax

[2:40:33] Trustee Luckham: so it might impact a number of islands

[2:40:36] Trustee Luckham: and that may have differences of opinion.

[2:40:40] Trustee Luckham: Trustee Peterson.

[2:40:42] Voice 8: Thank you, Chair.

[2:40:43] Voice 8: So my understanding is that the CRD Board

[2:40:48] Voice 8: has advanced a request to the Minister of Finance

[2:40:50] Voice 8: to consider the application of the tax

[2:40:53] Voice 8: to the Salt Spring Island electoral area.

[2:40:56] Voice 8: The specific question from Trustee Patrick

[2:40:59] Voice 8: is whether the Salt Spring Island Local Trust Committee

[2:41:03] Voice 8: to consider can consider reporting supporting that request or not um we haven't had a request

[2:41:13] Voice 8: to consider supporting that request yet uh but i believe it's it's uh it's supposed that um we

[2:41:22] Voice 8: may be at the crd may ask the salt spring local trust committee uh to consider supporting that

[2:41:28] Voice 8: that request and so I believe what Trustee Patrick

[2:41:33] Voice 8: is looking forward some clarity on whether at this time,

[2:41:39] Voice 8: whether it's appropriate for Salt Spring LTC

[2:41:41] Voice 8: to consider such a request if it does arrive from the CRD.

[2:41:46] Voice 8: All right,

[2:41:49] Voice 9: staff have any advice at this?

[2:41:52] Voice 9: Well, Mr. Chair,

[2:41:54] Voice 11: I don't think it's a question

[2:41:56] Voice 11: EC can answer, it's an advocacy position of trust council.

[2:42:02] Voice 11: And I think that you'd have to have that conversation at Trust Council, and it might be wise to have that at this point.

[2:42:11] Voice 11: But I don't know whether the EC can, and I don't know offhand, I don't think they can provide assurances to any one LTC that they can take a separate opinion to a Trust Council advocacy position in the past.

[2:42:30] Voice 11: And of course, this was discussed at Trust Council a number of years ago. The points made that I think times changed and maybe needs to be revisited.

[2:42:39] Voice 9: But I would think that that's, I think that's the most likely avenue forward.

[2:42:47] Voice 9: forward. Yeah. The only thing I would add to this is the

[2:42:58] Trustee Luckham: topic of taxation in the past

[2:43:01] Trustee Luckham: brought just generally, not anything to do with speculation tax, any kind of tax.

[2:43:06] Trustee Luckham: It does occur to me that the conversation that has transpired is that the province has little

[2:43:13] Trustee Luckham: ability to micromanage which islands would be taxed in a regional district. It would be a

[2:43:20] Trustee Luckham: a regional district, because it's not coming from the regional district, which can provide

[2:43:24] Trustee Luckham: discrete taxation to areas, but the province does it broadly by larger areas.

[2:43:31] Trustee Luckham: So obviously, I think that an LTC can certainly advocate on its own behalf for its own interest

[2:43:37] Trustee Luckham: in that, but they would want to be cognizant of the fact that a regional district taxation

[2:43:42] Trustee Luckham: through the provincial taxation may apply to other islands that may or may not be interested

[2:43:48] Trustee Luckham: in that.

[2:43:49] Trustee Luckham: And so you'd want to be sure that the interests of Salt Spring are not adversely affecting other islands.

[2:43:58] Trustee Luckham: And then, of course, the obvious thing is, is that that money doesn't come back to the regional district or the LTC.

[2:44:05] Trustee Luckham: It goes to the province. And so it's a it's a it's a mechanism to deter certain activities that may or may not.

[2:44:16] Trustee Luckham: And then, of course, I don't actually think it would require somebody smarter than me to remember a better memory than I. Council doesn't really have a position on the speculation tax. It was actually withdrawn from the Islands Trust area when it came in.

[2:44:32] Trustee Luckham: And the minister at the time had expressed, because it was a bit of a concern, expressed right at the get-go.

[2:44:39] Trustee Luckham: And the minister clarified the decision that was being made by the province that the intention was that the Island's Trust Area not be included in it.

[2:44:49] Trustee Luckham: And so, yeah, and that begs the question whether or not it would apply to all the Island's Trust Area, not just the regional district of the Capital Regional District.

[2:45:00] Trustee Luckham: So, certainly, I would suggest the LTC is free to advocate for anything it wants, but would have to be cognizant of that broader impact.

[2:45:10] Trustee Luckham: And so if you want to...

[2:45:12] Trustee Luckham: We've

[2:45:13] Voice 11: received this last night. You just asked me a quick question. I haven't done a lot of work in the last...

[2:45:20] Voice 11: I understand.

[2:45:21] Voice 11: ...on the speculation tax. Claire Freider here has said something she wishes to add, maybe that's helpful.

[2:45:26] Voice 11: for okay

[2:45:27] Trustee Luckham: and so we haven't added this to our three-day agenda and so presumably something if

[2:45:33] Trustee Luckham: we want to take any direction with this then we would have to come back with a future report for

[2:45:37] Trustee Luckham: a future council agenda and so director frader over to you and then we'll see if there's anything

[2:45:42] Trustee Luckham: further we want to do at this moment

[2:45:44] Voice 6: uh thank you sherlock i'm so just want to remind executive

[2:45:48] Voice 6: committee that council has a policy regarding how advocacy should be conducted um i just pulled it

[2:45:54] Voice 6: that does say that local trust committees can undertake advocacy on land use issues specific

[2:45:59] Voice 6: to their local trust area and consistent with their ocp um i would suggest this may not fit

[2:46:06] Voice 6: that category um also uh council did pass a resolution it would take me a minute to pull it up

[2:46:11] Voice 6: with a position on the speculation packs um so there is an existing resolution council

[2:46:17] Voice 6: i believe opposing it being applied in the area and i do recall we have to look back for the details

[2:46:22] Voice 6: that staff did analysis for council around the number of part-time and vacation properties in

[2:46:28] Voice 6: the trust that would then become subject to the tax but this was quite a long time ago so we

[2:46:33] Voice 6: likely have to look back at what we provided council and perhaps upon request rerun that

[2:46:39] Voice 6: analysis so you can make informed decisions that is also part of your advocacy policy is that your

[2:46:44] Voice 6: advocacy be based on you know sufficient amount of information and so we'd be happy to support

[2:46:50] Voice 6: that upon request so

[2:46:54] Trustee Luckham: thank you for that claire so that leads me down the road that if the salt

[2:46:58] Trustee Luckham: spring island local trust committee wants to make a motion to formally ask executive committee to do

[2:47:03] Trustee Luckham: this by motion that would be the avenue to pursue that and

[2:47:08] Voice 6: i would suggest ask council um because

[2:47:11] Voice 6: it's council's position i

[2:47:13] Trustee Luckham: say understood so then that would be a new business item that somebody

[2:47:17] Trustee Luckham: would have to bring forward and that door is open right at this moment in time

[2:47:23] Voice 9: that's correct yeah

[2:47:25] Trustee Luckham: okay uh

[2:47:26] Voice 9: trustee peterson uh

[2:47:29] Voice 8: yeah thank you we actually sort of got around to a conclusion on

[2:47:33] Voice 8: the next step for the salt spring island local trust committee there i believe to to to perhaps

[2:47:40] Voice 8: one of the local trustees to forward this as a rfd for trust council sounds like the most expedient

[2:47:47] Voice 8: option because uh and and that's great because i was gonna ask staff to do some work uh and so

[2:47:53] Voice 8: we'll just circumvent that and i will uh pass this information on to the salt spring local trustees

[2:48:00] Voice 8: that that that is their best and quickest path is to bring this to trust council is that what

[2:48:06] Voice 8: the consensus is

[2:48:07] Trustee Luckham: right and so um for those trustees that may be watching um please have

[2:48:14] Trustee Luckham: have a word with staff in formulating that request in order to be sure that we get the most

[2:48:22] Trustee Luckham: most from the work of council okay

[2:48:25] Voice 9: yeah

[2:48:27] Trustee Luckham: i

[2:48:28] Voice 9: just don't want to frustrate the ltc's request

[2:48:33] Voice 9: we don't want to make them to ask us for more information later on is that what we're ending up

[2:48:43] Voice 9: well

[2:48:44] Trustee Luckham: i think we're going back to individual trustee might want to bring a new business

[2:48:49] Trustee Luckham: item to council and and provide direction to whatever

[2:48:53] Voice 9: does that sound reasonable to you

[2:48:56] Voice 9: it may be frustrating okay thanks

[2:49:04] Trustee Luckham: okay so we good on that tim or uh trust vice chair elliott you

[2:49:11] Trustee Luckham: brought that item to us okay super and um perhaps one or more of us could have a conversation

[2:49:17] Trustee Luckham: with trustee patrick with respect to that um and um i think it's a good question to have definitely

[2:49:25] Trustee Luckham: all right so i'm going to move on now to piece of correspondence here uh ocean protection plan

[2:49:33] Trustee Luckham: pacific dialogue forum that's the announcement november 1st to 2nd 2023 um you know in previous

[2:49:42] Trustee Luckham: years I've attended that others have attended it in more recent years um and so is this something

[2:49:50] Trustee Luckham: we would want

[2:49:51] Voice 9: to forward to um to um trustees I don't think they're asking us for anything

[2:50:01] Voice 9: specific uh

[2:50:03] Voice 6: no at this time you may wish to bring it to trustees attention attendance is virtual

[2:50:09] Voice 6: which certainly is simpler at this point um there is an opportunity to apply for grant funds to

[2:50:14] Voice 6: offset the cost of applying but given that it's virtual um that doesn't really apply in this

[2:50:19] Voice 6: circumstance to us unless we have staff attendance which i don't think we're anticipating so

[2:50:24] Voice 6: certainly yes you could forward this on and then when the registration opens we can also forward

[2:50:28] Voice 6: that out okay

[2:50:29] Trustee Luckham: um is there any other points of view on but from vice chairs so then let's by general

[2:50:36] Trustee Luckham: consent forward this to trustees for information by email and this brings us to review an amendment

[2:50:46] Trustee Luckham: of the current work program so uh ceo hotson pillar you want to just summarize uh where we

[2:50:52] Trustee Luckham: are our work program what's underway what's concluding anything else you want to share with

[2:50:57] Trustee Luckham: us

[2:50:58] Voice 11: um i believe we're getting at our next meeting uh policy statement update consideration

[2:51:04] Voice 11: consideration potentially for the budgeting process um i believe we're at pace with the

[2:51:12] Voice 11: first nation we're having substantive meetings as well we've got their first nations letters

[2:51:16] Voice 11: out substantially that has generated work in the area we've got our new syrah on place

[2:51:21] Voice 11: and we're about to have our learning group um sitting as well uh the funding strategy we had

[2:51:27] Voice 11: in camera meeting just uh i believe three weeks ago just having that initial somewhat abrupt

[2:51:32] Voice 11: a conversation around a funding strategy that's going to mature um you know i don't think this

[2:51:39] Voice 11: that's going to be a topic for this trust council meeting given how much is on the agenda and yeah

[2:51:45] Voice 11: working here is on the strategic planning i think you're informed as to where we are we're bringing

[2:51:50] Voice 11: the program planning report forward to um this trust council for approval the framework at least

[2:51:59] Voice 11: in the columns for

[2:52:02] Voice 6: working on a strategy we're

[2:52:03] Voice 11: working on strategy so

[2:52:04] Voice 9: all of those things are

[2:52:04] Voice 9: underway brilliant um any questions or with respect to the work program or any um other

[2:52:17] Trustee Luckham: direction no okay thank you ceo um our next meeting is uh september the 13th this is an

[2:52:28] Trustee Luckham: an in-person meeting. I am very much looking forward to that. I want to encourage all of us

[2:52:34] Trustee Luckham: to attend that. And I would also maybe encourage that perhaps there's an opportunity for us to get

[2:52:40] Trustee Luckham: together outside of a meeting context and formally to build our relationships together. We work so

[2:52:46] Trustee Luckham: closely together on Zoom meetings, and often the human element is missing. And I would look forward

[2:52:51] Trustee Luckham: to having those opportunities with you so um are there any other thoughts about the september 13th

[2:52:58] Trustee Luckham: meeting in victoria in person in

[2:53:01] Voice 9: the boardroom okay uh trustee peterson yeah

[2:53:08] Voice 8: i just gonna say

[2:53:09] Voice 8: that i'm gonna do my darndest to be there in person i think i can pull that off if i come

[2:53:15] Voice 8: uh back to victoria from galliano instead of heading to salt spring uh we'll see whether i

[2:53:23] Voice 8: have much time after the meeting before needing to head to Salt Spring that evening for the LTC

[2:53:29] Voice 8: in the following morning, but I'm going to do my darndest to be there in person with you all.

[2:53:36] Trustee Luckham: Sure. If we were going to gather together the evening before the meeting would be ideal for me

[2:53:42] Trustee Luckham: rather than dragging the day out because I usually have fire drills on Wednesdays,

[2:53:48] Trustee Luckham: so they'd like me to show up so anyway let's uh

[2:53:53] Trustee Luckham: we can do that by email and um looking forward

[2:53:56] Trustee Luckham: to that so any concerns from staff nope closed meeting we don't have one scheduled um if there's

[2:54:06] Trustee Luckham: anything of a legal matter or otherwise you could certainly have one-on-one conversations with some

[2:54:10] Trustee Luckham: of the staff to answer any questions that you might have so is there any further business today

[2:54:16] Trustee Luckham: we don't have anything listed but is there any further remarks okay well uh appreciate all the

[2:54:24] Trustee Luckham: work we've done today we've had uh some challenging conversations decisions there to make

[2:54:29] Trustee Luckham: with regard to bylaw consideration and appreciate that full conversation all the work we've done to

[2:54:35] Trustee Luckham: prepare us for trust council and staff thank you ever everybody very much for all the work you do

[2:54:42] Trustee Luckham: in supporting us i'm going to call for adjournment all those in oh trustee maude um

[2:54:48] Trustee Maude: lori hey lori

[2:54:51] Voice 2: thanks executive committee just one last item i did circulate uh to you the ubc and breakfast

[2:54:56] Voice 2: invites we can speak online if there's anybody else you wish to invite that i may have missed

[2:55:02] Voice 2: that may have been missed on that line or in that list so uh please reach out to me there's been

[2:55:07] Voice 2: some other suggestions and we can talk offline thank you very much yeah

[2:55:12] Trustee Luckham: thank you lori for

[2:55:13] Trustee Luckham: reminding us of that we've invited all of the mlas and regional district folks that uh relevant to us

[2:55:19] Trustee Luckham: we've also extended the invitation to all of bowen council if i'm not mistaken as well as staff and

[2:55:25] Trustee Luckham: um so certainly looking forward to in fact there's a lot of people 42 people or something we don't

[2:55:32] Trustee Luckham: often get full turnout but uh um let's hope we do get a substantive turnout and they'll be we'll

[2:55:38] Trustee Luckham: have a conversation prior to ubc about the topic the focus of topics of discussion there and there's

[2:55:44] Trustee Luckham: no doubt um we'll have stuff to talk about by then thank

[2:55:47] Voice 2: you thank you thank

[2:55:49] Trustee Luckham: you anything further

[2:55:53] Voice 9: let us then adjourn all those in favor that carries okay have a great day thank you thank you

[2:56:01] Voice 9: Thank you.

[2:56:02] Trustee Luckham: Thanks.

[2:56:02] Voice 9: Goodbye, everybody.

[2:56:04] Voice 9: Bye.