South Pender Island Local Trust Committee regular meeting, September 1, 2023

[0:00:05] Voice 14: Good morning, everybody.

[0:00:13] Trustee Elliott (probable): We'll call the meeting of the Dr. LCC to order now. It's 1032. And I just want to welcome you

[0:00:23] Trustee Elliott (probable): and thank you all for coming on this beautiful day here in Stagas, the traditional ancestral

[0:00:28] Trustee Elliott (probable): ancestral and unceded home of the Wasillic people and many Wasillic people's pleasure and honor to

[0:00:34] Trustee Elliott (probable): be here and to live and work in their territories and to my left you know your trustee Christina

[0:00:42] Trustee Elliott (probable): Evans hi nice to see you right Doug Falk and we have with us uh regional planning manager Robert

[0:00:51] Trustee Elliott (probable): kojima unfortunately um our regular island planner kim stockdale is ill today and so

[0:01:00] Trustee Elliott (probable): robert is more than able to fill in for uh any planning questions that we have coming up

[0:01:08] Trustee Elliott (probable): oh kim you're joining us online i am here hello you magnificent creature how did you resurrect

[0:01:16] Trustee Elliott (probable): direct from the dev a lot

[0:01:19] Trustee Elliott (probable): of advil a lot of advil thank you for joining us and our recorder is

[0:01:27] Trustee Elliott (probable): carly bilney welcome and hello thank you and assisting us in the office emily bryant in the

[0:01:37] Trustee Elliott (probable): victoria office so with that we'll call the meeting to order and approve the agenda

[0:01:43] Trustee Elliott (probable): And are there any additions or changes that you wish to make to the agenda?

[0:01:50] Trustee Elliott (probable): Do we need to add in an in-camera at the end?

[0:01:54] Trustee Elliott (probable): Yes, that's correct.

[0:01:56] Trustee Elliott (probable): We'll be adding in-camera portion.

[0:01:59] Trustee Elliott (probable): Thank you for that.

[0:02:01] Trustee Elliott (probable): So after new business.

[0:02:03] Trustee Elliott (probable): and

[0:02:09] Voice 6: i wanted to

[0:02:10] Trustee Elliott (probable): add a brief discussion on sort of meeting notices uh and correspondence we've

[0:02:19] Trustee Elliott (probable): addressed this before but um just in terms of answering some questions about when the agenda

[0:02:27] Trustee Elliott (probable): comes out and correspondence coming in uh notification if we could have a little chat

[0:02:34] Trustee Elliott (probable): about that it's not new business but hopefully remember new business um and i wanted to see

[0:02:44] Trustee Elliott (probable): if we could add a standing section on uh reconciliation and relationship building

[0:02:50] Trustee Elliott (probable): um perhaps we could discuss that as sort of agenda items generally together agenda meeting order

[0:03:01] Trustee Elliott (probable): order in sections so that'll be 16.3

[0:03:08] Voice 6: okay

[0:03:12] Voice 4: so

[0:03:16] Trustee Elliott (probable): anything else to add or amend on the agenda

[0:03:18] Trustee Elliott (probable): trustees nothing so we'll adopt the agenda as amended and move into our trustee reports

[0:03:30] Trustee Elliott (probable): if anybody wants to wrestle over going first

[0:03:35] Trustee Elliott (probable): first. I don't have a whole heap to add with the summer holidays happening since the last

[0:03:43] Trustee Elliott (probable): meeting. I haven't really, I don't, I don't really have much to report on, so.

[0:03:51] Trustee Elliott (probable): But you're healthy and happy to be here.

[0:03:54] Voice 6: I'm like you. Do you still like your job?

[0:03:56] Voice 6: I do, I do. I am very happy to be here.

[0:04:00] Voice 3: Yeah, I don't have any activity to report,

[0:04:03] Voice 3: report, but I'm aware that we have some big issues that we're deciding we're going to try to tackle.

[0:04:10] Voice 3: And I know there's a lot of different perspectives on it. What's important and what I want is I want

[0:04:18] Voice 3: us to make sure we think about the process that we're doing under and that we make sure that that

[0:04:25] Voice 3: process is inclusive, open, and that we listen to each other and that we keep a good community

[0:04:31] Voice 3: community atmosphere throughout this whatever it is we do and I'm more attached to that and

[0:04:37] Voice 3: you know that's what I care about and the other stuff I also care about but that is secondary to

[0:04:44] Voice 3: how we do it so I'm looking forward to testing all of our skills at doing that because I think

[0:04:52] Voice 3: we have some you know pre-charged pockets at hand so we have to really keep ourselves

[0:04:58] Voice 3: ourselves um as civil as we can and as have as much goodwill as possible and i'm positive that

[0:05:06] Voice 3: we can do that

[0:05:06] Trustee Elliott (probable): so much appreciated trustee park um for the chair report um i have been

[0:05:16] Trustee Elliott (probable): i've almost had two weeks off although there's been lots of um at-home work as everybody gets

[0:05:24] Trustee Elliott (probable): busy in the summer uh executive committee did meet on july the 12th and again um gosh i'm sorry

[0:05:35] Trustee Elliott (probable): it's been a lot of some sometimes meetings but um i met with our senior policy advisor a new

[0:05:43] Trustee Elliott (probable): member of the team robin keffie on um on tuesday the 29th just for an informal meeting and

[0:05:51] Trustee Elliott (probable): to get to know one another and we're sort of strategizing how to approach the trustees

[0:05:57] Trustee Elliott (probable): reconciliation learning group and so that's been an initiative that I brought forward to our first

[0:06:05] Trustee Elliott (probable): trust council looking for sort of a home for how do we discuss reconciliation initiatives across

[0:06:12] Trustee Elliott (probable): trust council and my original motion was to request that a committee be struck it was decided

[0:06:19] Trustee Elliott (probable): that a committee wasn't the best for it but a learning group a reconciliation learning group

[0:06:26] Trustee Elliott (probable): and sort of trustees would be invited to participate and so we're still structuring

[0:06:32] Trustee Elliott (probable): how that might work and the model that I'm looking at and we're exploring is a group called

[0:06:40] Trustee Elliott (probable): culturally committed I've been a part of that for about a year and it's developed with an aim to

[0:06:49] Trustee Elliott (probable): to cultivate cultural safety in professional workplaces,

[0:06:53] Trustee Elliott (probable): mainly healthcare fields.

[0:06:56] Trustee Elliott (probable): And it's been an excellent model,

[0:06:58] Trustee Elliott (probable): bringing in Coast Salish mentors and teachers.

[0:07:02] Trustee Elliott (probable): We sit together twice a month on Zoom.

[0:07:06] Trustee Elliott (probable): One meeting is a workshop.

[0:07:08] Trustee Elliott (probable): Another is sort of a community call,

[0:07:11] Trustee Elliott (probable): just talking to one another

[0:07:13] Trustee Elliott (probable): and working through different questions

[0:07:15] Trustee Elliott (probable): and issues that we have.

[0:07:16] Trustee Elliott (probable): so it's been a great learning space and that's what I'm looking forward to

[0:07:21] Trustee Elliott (probable): seeing how we can advance that and and I'll create a learning environment together that's

[0:07:28] Trustee Elliott (probable): what I'm very keen on um and I was just on Liskiti on Wednesday for their very first

[0:07:35] Trustee Elliott (probable): covenant area celebration of a covenanted property which is a first for Liskiti Island so

[0:07:42] Trustee Elliott (probable): So it was really lovely to take part in and property owners were long time, worked for

[0:07:50] Trustee Elliott (probable): the trust for a long time as consultants and environmental sort of on the ground monitoring.

[0:07:57] Trustee Elliott (probable): And so it was, yeah, it's really lovely to see these things come to fruition.

[0:08:02] Trustee Elliott (probable): Sometimes it takes decades.

[0:08:04] Trustee Elliott (probable): I think in this case, it took seven years to negotiate the covenant area because it

[0:08:10] Trustee Elliott (probable): was in the ALC.

[0:08:11] Trustee Elliott (probable): So lots of other work, but I think we'll get down to the business of the local trust committee.

[0:08:19] Trustee Elliott (probable): We don't have our electoral area director here today, do we?

[0:08:24] Trustee Elliott (probable): No.

[0:08:24] Trustee Elliott (probable): I don't believe we've got a report.

[0:08:28] Trustee Elliott (probable): So we'll move into town hall and questions.

[0:08:33] Trustee Elliott (probable): I'll note that there's a new minute taker.

[0:08:38] Trustee Elliott (probable): and there might have been so just before we go into town hall um the minutes from the last meeting

[0:08:48] Trustee Elliott (probable): our special meeting of june 3rd do not list participants or speakers names and that is the

[0:08:56] Trustee Elliott (probable): practice across the islands trust is we generally don't put um speakers names because we want to

[0:09:03] Trustee Elliott (probable): speak to issues not personalities. What may have happened and because I was a remote chair I was

[0:09:14] Trustee Elliott (probable): zooming in for that meeting so I didn't get to see the whole thing happen is I think sometimes people

[0:09:21] Trustee Elliott (probable): spoke more than once and so in the minutes it's recorded as you know for or against this issue or

[0:09:28] Trustee Elliott (probable): that issue um but we don't have a record of who said what and so i think we should stick with

[0:09:35] Trustee Elliott (probable): practice and and not record people's names but if when you speak to your trustees you speak to

[0:09:44] Trustee Elliott (probable): issues um not to one another they speak just once about the issue trust that it's going to be

[0:09:50] Trustee Elliott (probable): recorded in the minutes um and so that we don't have any duplication of sort of a representation

[0:09:58] Trustee Elliott (probable): of an issue and keep your tone respectful and kind and mindful that this is a workplace so

[0:10:05] Trustee Elliott (probable): we're all here to work together does that sound okay um

[0:10:10] Voice 7: yeah

[0:10:11] Voice 3: i would like to hope that there is

[0:10:14] Voice 3: opportunity sometimes to make exceptions to speaking words i know myself i have a great

[0:10:21] Voice 3: idea and I speak up and then a few minutes later I have a better idea and it's worth sharing that

[0:10:28] Voice 3: sometimes. So I don't

[0:10:30] Voice 3: want it to be too rigid around that but we can all aim at working together

[0:10:35] Voice 3: so that we can keep the flow of the reading going.

[0:10:38] Trustee Elliott (probable): Absolutely, sounds good. So let's just,

[0:10:43] Trustee Elliott (probable): I'll keep a speaker's list and if you could put up your hand and I'll just go in order. Yes,

[0:10:49] Trustee Elliott (probable): at the back. Monica Petrie. Monica Petrie, thank you. Yes, Paul and I wrote a letter,

[0:10:58] Trustee Elliott (probable): I'm speaking July the 9th. Paul and I wrote a letter on July 26th

[0:11:03] Voice 4: and

[0:11:05] Trustee Elliott (probable): mentioning our concerns

[0:11:08] Trustee Elliott (probable): about the resolution to be settled by laws 122 and we're asking that the June 3rd minutes reflect

[0:11:16] Voice 14: that the

[0:11:17] Trustee Elliott (probable): resolution is an improper motion and has no force and effect.

[0:11:23] Trustee Elliott (probable): We also have not seen our letter posted.

[0:11:30] Trustee Elliott (probable): Thank you.

[0:11:31] Trustee Elliott (probable): July 26 was your letter, I believe.

[0:11:36] Voice 3: The letters are posted under projects.

[0:11:40] Voice 3: So if you go to Southpender, they are under projects.

[0:11:46] Voice 14: And this letter is not posted there.

[0:11:53] Voice 14: I'm sorry,

[0:11:55] Voice 4: what was the date that

[0:11:55] Trustee Elliott (probable): it was sent?

[0:11:57] Voice 14: July 26.

[0:11:59] Trustee Elliott (probable): Okay, we apologize for that. We will get that posted.

[0:12:04] Trustee Elliott (probable): I have a letter heading

[0:12:05] Voice 3: on August 6th.

[0:12:09] Voice 14: I

[0:12:12] Trustee Elliott (probable): think it's July 26th that's the letter that we're referring to it's about the August

[0:12:17] Trustee Elliott (probable): very special meeting oh it's a meeting perhaps September 1st

[0:12:26] Trustee Elliott (probable): all

[0:12:26] Voice 3: right

[0:12:31] Voice 6: thank you Ms. Petrie anybody else yes yeah I'm

[0:12:45] Voice 2: uh ben mahonky as of at 9805 spalding road um i just had a couple comments just because i haven't

[0:12:52] Voice 2: attended any meetings so far this term and i wish you guys all the best of luck being a trustee is

[0:12:56] Voice 2: very challenging job it's and all the respect for you guys uh taking on this job that pays

[0:13:02] Voice 2: you know for 40 cents an hour basically

[0:13:04] Voice 2: thank you for this work i really appreciate you guys taking the time to listen um so i'm just

[0:13:13] Voice 2: Just noticing if I can offer a suggestion as a former trustee, I mean, just approve all the variances you want on this House floor thing.

[0:13:22] Voice 2: Move past this debate. You guys are getting stuck in a debate that continually kind of seems to be on an election cycle.

[0:13:29] Voice 2: You got elected. Everyone knew that you guys didn't like the bylaw.

[0:13:32] Voice 2: So when I was a trustee, I just I approved. I didn't agree with all the laws and I just approved the variances.

[0:13:37] Voice 2: So going back and rescinding or whatever Planner Kijima said, it's not rescinding, it's I'm making amendments to the land use bylaw.

[0:13:44] Voice 2: I mean, you could spend your time doing that. Or instead, as a trustee, as a leader in the community, you know, we don't have a community hall here.

[0:13:51] Voice 2: Like, I mean, this isn't adequate. You guys have the only First Nations land on Pender Island, right?

[0:13:58] Voice 2: Clay Winok is the name right down there, right by Poets Cove. And Director Howe, Dave Howe, he donated a number of logs from the CRD project.

[0:14:07] Voice 2: to help build a longhouse where's the reconciliation efforts there like that's kind of a positive step

[0:14:13] Voice 2: to help build our community i noticed this is the wealthy according to the stats in the staff

[0:14:18] Voice 2: report this is the wealthiest community in this in the gulf islands it's also one of the oldest

[0:14:22] Voice 2: communities in the gulf islands and it's got the highest housing needs assessment in the gulf

[0:14:26] Voice 2: islands so i just i didn't hear much in your reports with with stuff that you can do with

[0:14:31] Voice 2: advocacy you know you guys can get ahead of your agenda and really work for some positive change

[0:14:37] Voice 2: with the island which is what this island really needs is a there's a number of positive projects

[0:14:42] Voice 2: to rally on so i encourage the local trust committee to not get bogged down in too much

[0:14:47] Voice 2: in making amendments and bringing up these issues just to prove the variances and if the community

[0:14:52] Voice 2: doesn't want to support you in the next one you'll get to get up elected you'll be able to elect a

[0:14:56] Voice 2: couple trustees to support uh the bylaw so i i hope you take my comments into consideration i

[0:15:01] Voice 2: wish you guys all the best of luck in the term ahead okay thanks thank

[0:15:04] Trustee Elliott (probable): you mr mcconkey wise words

[0:15:07] Trustee Elliott (probable): from a former trustee yes

[0:15:10] Voice 13: sir uh peter clark um i i'd like to mention one point that i think will

[0:15:17] Voice 13: have a certain obvious relevance to discussions we may have later but i think it is worth raising

[0:15:22] Voice 13: independently it only struck me really when i was going through the papers this morning

[0:15:27] Voice 13: that when we have the minutes of the meeting we very helpfully have the staff present listed

[0:15:37] Voice 13: But if the staff are not going to be present for the whole meeting, ought it not to be

[0:15:42] Voice 13: made clear at which point the staff members withdraw, as this may have a material effect,

[0:15:49] Voice 13: at least on the form in which the business is conducted?

[0:15:55] Trustee Elliott (probable): Thank you.

[0:15:55] Trustee Elliott (probable): So the comments are with regard to if staff are not going to be present in the meeting

[0:16:00] Trustee Elliott (probable): to have that noted for the public, the LTC?

[0:16:05] Voice 13: In the minutes.

[0:16:06] Voice 13: Oh, in the minutes.

[0:16:07] Voice 13: It could simply be, say, that item, the staff, certain staff members, for understandable reasons, I'm sure, have had them at all, just to simply have it be a record.

[0:16:17] Voice 7: Okay.

[0:16:18] Voice 6: Thank you, sir. Yes.

[0:16:23] Voice 6: Hi, good morning, trustees. Paul Petrie,

[0:16:27] Voice 2: Gallant Point Road.

[0:16:30] Voice 2: Monica

[0:16:31] Voice 12: and I sent a letter to trustees on August 28th after we saw the staff reports and the agenda.

[0:16:39] Voice 12: expressing our concerns about the process leading up to the resolution to repeal bylaw 122.

[0:16:47] Voice 12: As pointed out by Planner Kojima in your June note to the chair, Mr. Kojima,

[0:16:55] Trustee Elliott (probable): legally bylaw 122

[0:16:58] Trustee Elliott (probable): cannot be rescinded. It would have been helpful to the community present at that meeting

[0:17:04] Voice 12: uh that this essential fact had been made clear at the beginning of the meeting because a lot of

[0:17:11] Voice 12: that meeting really proceeded on the whole issue of whether or not to rescind bylaw 122 in the

[0:17:18] meeting so that would have been helpful at the outset um it's my view that it

[0:17:24] Voice 12: would be very

[0:17:25] Voice 12: divisive for the trustees to set in motion a process to repeal all the changes to the land

[0:17:31] Voice 12: use bylaw on 122 and i'm really echoing the comments of uh former trustee matanki here

[0:17:38] Voice 12: in our august 28th letter and i'll just read this like a paragraph because it still hasn't

[0:17:46] Voice 12: been posted even

[0:17:48] Trustee Elliott (probable): though others sent any subsequent internet one posted we oppose any initiative to

[0:17:55] Trustee Elliott (probable): repeal all of the changes to our land use bylaw enacted to bylaw

[0:17:58] Voice 2: 122. such a move would be divisive

[0:18:02] Voice 2: to our community as a whole, we will support carefully considered initiatives by our trustees

[0:18:07] Voice 2: designed to address demonstrated problems with fair and cost-effective solutions that meet the

[0:18:15] Voice 2: preserve and protect mandate of the trust, comply with our OCP regulations, and support our

[0:18:24] Voice 2: vision statement in the OCP. And thank you, all three of you, for your good work in the planet

[0:18:30] Voice 2: it

[0:18:30] Trustee Elliott (probable): as well. We appreciate your efforts. Thank you. Mr. Petrie. Yes, in the back there. Thank

[0:18:40] Trustee Elliott (probable): you, Chair. My name is Donna Spaulding, and I live on Canal Road. Well, actually, I live on

[0:18:45] Trustee Elliott (probable): the back road. But I just wondered about your, it's a question about your addition to today's

[0:18:50] Trustee Elliott (probable): agenda with regard to First Nations. I don't know what the conversation will be, but it'll be past

[0:18:55] Trustee Elliott (probable): this time when we would have an opportunity. So First Nations reconciliation is important to

[0:19:02] Trustee Elliott (probable): everybody. There's no doubt about it. We all understand that history and that we need to do

[0:19:09] Trustee Elliott (probable): better. But with regard to where you intend to go with that agenda item, I just wanted to offer

[0:19:17] Trustee Elliott (probable): that there is a standing resolution by the South Pender LTC, and I don't know how that's going to

[0:19:23] Trustee Elliott (probable): play into your conversation. So that was just wondering if you were going to do something

[0:19:28] Trustee Elliott (probable): something different or if you're going to speak to that more generally I could just speak to it

[0:19:34] Trustee Elliott (probable): right now some LTCs have a section in their reports just like applications report trustee

[0:19:44] Trustee Elliott (probable): local expense report sort of a reconciliation relationship building report and so it's just

[0:19:50] Trustee Elliott (probable): a question of this LTC do you want to add that so that there's any conversation on reconciliation

[0:19:55] Trustee Elliott (probable): initiatives, whether they be community-driven or through the LTC,

[0:19:59] Trustee Elliott (probable): but there is a standing place to talk about them.

[0:20:02] Trustee Elliott (probable): Thank you.

[0:20:04] Trustee Elliott (probable): Yes, sir?

[0:20:08] Voice 7: John?

[0:20:09] Voice 7: John?

[0:20:10] Voice 7: Yeah.

[0:20:14] Voice 12: I wanted to say that I really appreciated

[0:20:17] Voice 12: Deg's opening words,

[0:20:21] Voice 12: but they are words, and they also have to be

[0:20:25] Voice 12: be demonstrated in actions. I was taken to task at the last meeting for raising a concern that we

[0:20:32] Voice 12: were having a discussion about something that wasn't on an agenda item. It was a very important

[0:20:38] Voice 12: item. And I was schooled on democracy and how, if that issue was important to people, that they

[0:20:46] Voice 12: would be in the room. And in a democratic process, if you don't think it's important enough to show

[0:20:52] Voice 12: up then you definitely have a voice and the meeting proceeded to where actions were taken

[0:20:58] Voice 12: that were quite significant in terms of the community of interest and so there is a

[0:21:09] Voice 12: accountability requirement so while we can talk about respectful communication

[0:21:16] Voice 12: and the need for consultation and engagement actions also have to reflect that and so

[0:21:26] Voice 12: i'm i'm hoping that the error is being cleared and we can have a respectful discussion around it

[0:21:33] Voice 12: but i'm also uh acknowledging that um the actions also have to reflect the commitment

[0:21:43] Voice 4: Okay. Thank

[0:21:45] Trustee Elliott (probable): you, Mr. Kuharchuk.

[0:21:47] Trustee Elliott (probable): Kuharchuk.

[0:21:49] Trustee Elliott (probable): Okay.

[0:21:50] Trustee Elliott (probable): She gave you words.

[0:21:54] Trustee Elliott (probable): Yes, Heather Hardy from Don Point Road.

[0:21:58] Trustee Elliott (probable): I'd just like

[0:21:59] Voice 10: to, thinking about what Ben Kahnke said,

[0:22:03] Voice 10: and maybe it's a solution,

[0:22:05] Voice 10: but I just wonder if both

[0:22:08] Trustee Elliott (probable): of the variances,

[0:22:09] Trustee Elliott (probable): or I guess all of the variances so far,

[0:22:13] Trustee Elliott (probable): have had to have neighbors support

[0:22:16] Voice 10: to be passed or that certainly was considered, right?

[0:22:20] Voice 10: I'm not having this issue myself, but I'm just thinking of people who might be.

[0:22:26] Voice 10: So in other words, just deny all the what the neighbors might say and approve every variance.

[0:22:33] Voice 10: I'm not sure how that would play out.

[0:22:34] Voice 10: Is there a response to that?

[0:22:39] Trustee Elliott (probable): So you could ask Mr. Pajima.

[0:22:43] Trustee Elliott (probable): So when it comes to a variance,

[0:22:45] Voice 3: development variance permit, technically,

[0:22:47] Voice 3: the local trust committee considers,

[0:22:49] Voice 7: it's

[0:22:50] Voice 3: a discretionary part of the local trust committee.

[0:22:54] Voice 14: And it's being

[0:22:55] Voice 14: notified within a specified radius.

[0:23:00] Voice 14: And they're given a time period to comment.

[0:23:02] Voice 14: and it's a component right up to the meeting when somebody's making the decision um and um there's no

[0:23:12] Voice 14: uh obligation on the part of the trustee to you know vote um in accordance with what the neighbors

[0:23:21] Voice 14: said it's information they receive so they'll receive you know the application they'll hear

[0:23:27] Voice 14: for the applicant they'll give them neighbors they'll get a staff report all that goes into

[0:23:33] Voice 14: decision making so

[0:23:35] Voice 12: i would say

[0:23:37] Voice 14: it's pretty rare if not unheard of for a local trust committee to

[0:23:44] Voice 14: approve a variance where a significant number of media members are objecting to it

[0:23:51] Trustee Elliott (probable): if i can speak to that as well personally um and we've had this happen already if it's going to

[0:23:59] Trustee Elliott (probable): cause division in the neighborhood i'm personally not willing to go down that route so i would

[0:24:04] Trustee Elliott (probable): prefer to abide by the uh by the bylaws that we have in place and to live underneath them so if

[0:24:12] Trustee Elliott (probable): that is going to cause problems then i think we have to find another solution so if there's if

[0:24:19] Trustee Elliott (probable): there's a bylaw that's causing a problem i feel we should find a new solution i don't feel we should

[0:24:26] Trustee Elliott (probable): we'll get into different discussions later on down path yes sir my

[0:24:31] Voice 14: understanding and maybe through

[0:24:35] Voice 12: variances usually are requested or given on the basis of hardship some kind of physical

[0:24:42] Voice 12: constraint lot configuration or steepness or something like that that might say you

[0:24:47] Voice 12: cannot observe the setback, or you cannot respond particularly to the height, or you can have a

[0:24:51] Voice 12: basement space because of this or that. There may be other ways to approve a variance.

[0:24:59] Voice 12: The idea that I just want more space is not a hardship, is not in my terms a hardship,

[0:25:06] Voice 12: and so I'd like to have some clarification by, you know, typically a variance committee would

[0:25:14] Voice 12: normally take those

[0:25:16] Voice 3: kind of things primarily into consideration in your laws like this or it's

[0:25:20] Voice 3: trying to get or something like that so maybe um

[0:25:24] Voice 14: so there's a board of variance as well so

[0:25:28] Voice 14: board of variances are an appointed body that could hear this technically appeals um to

[0:25:35] Voice 14: people complying with zoning um and because they're an appointed body um the board by

[0:25:42] Voice 14: legislation is a hardship and that it's a minor variance being considered and there's some other

[0:25:49] Voice 14: things that they have to turn their mind to in considering a variance a development variance

[0:25:54] Voice 14: permit on the other hand doesn't have those same legislative um parameters um trust committee

[0:26:02] council area

[0:26:04] Voice 14: board aren't constrained by legislatively by the same provisions that

[0:26:09] Voice 14: board of variances but um uh there should be this typically for a trust committee to consider

[0:26:19] Voice 3: approving a board of variance they

[0:26:21] Voice 14: should be looking at things like what is the circumstance

[0:26:25] Voice 3: that

[0:26:25] Voice 14: makes it hard to difficult to comply with the regulation in this case what's unique about

[0:26:30] Voice 14: this circumstance that supports the variance because trust committee as the keepers of the

[0:26:38] Voice 14: the bylaws should be looking at, you know, is this a situation where granting this variance

[0:26:50] Voice 14: is only going to cause multiple cases of patients to go into the hospital.

[0:26:56] Voice 14: Yeah, technically it's not a precedent, but it can cause an expectation, create an expectation

[0:27:18] Voice 8: I believe that the concept of leaving bylaws in place that are problematic and then dealing

[0:27:27] Voice 8: with them through variances is really not a good solution.

[0:27:32] Voice 8: If there's a systemic problem in a bylaw, it should be revisited, amended or rescinded,

[0:27:37] Voice 8: not dealt with by

[0:27:39] Voice 8: endless numbers of variances.

[0:27:43] Trustee Elliott (probable): Thank you, sir.

[0:27:46] Trustee Elliott (probable): Yes, it's Pamela Kirkpatrick

[0:27:48] Trustee Elliott (probable): on Galvin Point Road. It's a

[0:27:50] Trustee Elliott (probable): criminal matter arising out of

[0:27:52] Trustee Elliott (probable): the variance applications.

[0:27:54] Trustee Elliott (probable): On occasion, we've received

[0:27:56] Trustee Elliott (probable): a package by email.

[0:27:57] Trustee Elliott (probable): I can't make it out.

[0:27:59] Trustee Elliott (probable): I can't read the schematic.

[0:28:03] Trustee Elliott (probable): It's

[0:28:04] Trustee Elliott (probable): unclear what precisely is being

[0:28:06] Trustee Elliott (probable): sought. It would be helpful if staff

[0:28:07] Trustee Elliott (probable): to perhaps provide an overview as to what it is that's being requested

[0:28:13] Trustee Elliott (probable): and perhaps a better thematic so that people living with it

[0:28:17] Trustee Elliott (probable): can understand what it is that's being asked for.

[0:28:20] Trustee Elliott (probable): So you're saying as a neighbor who's being asked,

[0:28:23] Trustee Elliott (probable): if you're impacted by the potential variants,

[0:28:26] Trustee Elliott (probable): to have a better interpretation?

[0:28:29] Trustee Elliott (probable): I can understand what the application is.

[0:28:32] Trustee Elliott (probable): Have you been successful in calling the South Penn Planner?

[0:28:35] Trustee Elliott (probable): Yes, but it seems like it's not necessary yet.

[0:28:38] Trustee Elliott (probable): okay robert could you speak to the standards perhaps that yeah

[0:28:43] Voice 14: so for the public you know we

[0:28:45] Voice 14: we encourage and sometimes require applicants to submit but you know sometimes we work with

[0:28:53] Voice 14: what we have look the applicants submitted and um ideally you know pdf based on the professional

[0:29:01] Voice 14: where it is possible for someone looking at to zoom in as a PDF and not lose that consistency in the application.

[0:29:14] Voice 14: But unfortunately, sometimes you get a big error on the screen.

[0:29:18] Voice 14: But we can try and make sure that the plans that are submitted are readable at the scale that they're viewed at,

[0:29:26] Voice 14: and that when they're in a PDF that you can zoom in and see the detail.

[0:29:31] Voice 14: And particularly with site plans, it's often a struggle to get applicants to provide prepared

[0:29:37] Voice 14: surveys.

[0:29:38] Voice 14: Something you mentioned is R&D.

[0:29:41] Voice 14: Often, you know, going back to the applicant and saying, this is not a good application

[0:29:45] Voice 14: you have.

[0:29:48] Voice 4: You need to fill in this additional information.

[0:29:53] Voice 4: That's part of it.

[0:29:57] Voice 7: An imperfect system is

[0:29:59] Trustee Elliott (probable): what you're saying.

[0:30:02] Voice 3: understandable does that address your question or your comment it

[0:30:07] Trustee Elliott (probable): it answers it i'm not sure

[0:30:08] Trustee Elliott (probable): it satisfies me but it answers

[0:30:10] Voice 3: it and

[0:30:11] Trustee Elliott (probable): i was going to say feel free as well reach out to us as well

[0:30:14] Trustee Elliott (probable): um to follow up if you need so yeah reach out to the planner for additional information and

[0:30:20] Trustee Elliott (probable): if you want to reach out to us as well and advise us we have done thank you i'm seeing

[0:30:27] Trustee Elliott (probable): Yes sir. Gordy

[0:30:30] Voice 3: Duncan. I'm speaking for a review of 122. I understand we can't say

[0:30:37] Voice 3: rescind and that's fair enough as pointed out by Planner Kojima but I think even just the last

[0:30:45] Voice 3: three or four comments started pointing towards problems with variance permits and I think that

[0:30:55] Voice 3: but the last trust had no problems implementing

[0:31:02] Voice 3: an already changed one from the previous trust.

[0:31:05] Voice 3: So I don't think we need to be worried about it ongoing.

[0:31:08] Voice 3: We need to get the bylaw right.

[0:31:10] Voice 3: And that's bylaw 114.

[0:31:12] Voice 3: And we need to review it again with the community

[0:31:17] Voice 3: and assume by a number of interests here,

[0:31:20] Voice 3: we can work something out that will make everyone happy

[0:31:23] Voice 3: be rather than having what we had last was a top-down implementation of specifications so

[0:31:30] Voice 3: I'm in

[0:31:31] Voice 3: favor of a review thank you thank

[0:31:34] Voice 4: you Mr. Duncan any

[0:31:38] Voice 6: further speakers yeah

[0:31:39] Trustee Elliott (probable): I'm Jane from East Canal Road I feel worried about us having a last a term like we had last

[0:31:48] Trustee Elliott (probable): term it was probably the worst that I've experienced in all the time but you know we

[0:31:53] Trustee Elliott (probable): I think we all, for those of us who've been here for some time, over the years, I think we recognize that we have always had a divided community, and we've lunched in this many times.

[0:32:05] Trustee Elliott (probable): So, you know, I respect what Paul was mentioning about, you know, bringing criminal to the community, but I could say the same thing happened in reviewing bylaw 114, because we just got that into place.

[0:32:20] Trustee Elliott (probable): and then that opened up by the last few days. Somehow we've got to get things done. Personally,

[0:32:27] Trustee Elliott (probable): I don't like violence in terms of how many people are non-conforming. I know people say,

[0:32:35] Trustee Elliott (probable): oh no, don't worry, non-conforming is not a problem. I think it's a problem. So many people

[0:32:42] Trustee Elliott (probable): are non-conforming and we do violence. I think that's one of the things you would want to look

[0:32:45] Trustee Elliott (probable): How many people are you going to affect by making this change and is it reasonable to make that change?

[0:32:51] Trustee Elliott (probable): So I don't think that was really addressed last year, and I think it should be addressed now.

[0:32:56] Trustee Elliott (probable): And when I reviewing that bylaw, I realized that there's some clauses put in with respect to nonconforming relationship to house size and setbacks that are supposed to appease us.

[0:33:08] Trustee Elliott (probable): For those of us who became nonconforming, I don't think it does.

[0:33:10] Trustee Elliott (probable): and I realized that there were two other clauses that came in after the public hearing that also

[0:33:16] Trustee Elliott (probable): affected us that have had no provision for any kind of non-conforming clause and that was with

[0:33:22] Trustee Elliott (probable): height that was added after the public hearing and the other one deals with the increased changes for

[0:33:29] Trustee Elliott (probable): water storage and terminology so those things now have made even they're not even addressed so if

[0:33:38] Trustee Elliott (probable): somebody's place was to burn down on my place there are things there that are would be a real

[0:33:42] Trustee Elliott (probable): problem and when we see the whole half the province on fire and you think of maybe something

[0:33:47] Trustee Elliott (probable): burning down and we're left in this mess I just want to get it fixed up

[0:33:51] Voice 4: as soon as possible

[0:33:55] Voice 6: I have asked for

[0:33:58] Trustee Elliott (probable): the information and staff has said I've asked staff I've asked the last trust

[0:34:03] Trustee Elliott (probable): council trust community uh several times for the legal opinions dealing with non-conforming i've

[0:34:10] Trustee Elliott (probable): never uh received a response uh there's a process i've heard two different processes to go through

[0:34:17] Trustee Elliott (probable): i've gone through both of those from them i've never actually received an answer and i would

[0:34:20] Trustee Elliott (probable): like to know this whole thing about non-conforming um interestingly enough i just have an insurance

[0:34:27] Trustee Elliott (probable): renewal on our

[0:34:27] Trustee Elliott (probable): place as well and it talks about bylaws where that are no longer non-conforming

[0:34:32] Trustee Elliott (probable): and there is some insurance for that but you pay for that and if the coverage you have is not enough

[0:34:37] Trustee Elliott (probable): and it's not enough then you pay more and more and you know more so it it does affect our insurance

[0:34:42] Trustee Elliott (probable): so um that was something that said don't worry about it but it is a hidden department thank you

[0:34:48] Trustee Elliott (probable): first um so for the request for a legal opinion on um houses that could potentially be

[0:34:57] Trustee Elliott (probable): not conforming due to a new bylaw coming in do we release public opinions or legal opinions to

[0:35:05] Trustee Elliott (probable): the public i know they have to be just

[0:35:08] Voice 14: to go through executive committee executive committee

[0:35:10] Voice 14: is the one body that would release a legal opinion and uh it's pretty rare that it does

[0:35:18] Voice 14: happen and typically what legal counsel says is we will rewrite it

[0:35:22] Trustee Elliott (probable): um

[0:35:23] Voice 14: to be released

[0:35:24] Trustee Elliott (probable): yeah

[0:35:26] Trustee Elliott (probable): so maybe we can request that yes there is that is an ongoing question that's been raised since

[0:35:35] Trustee Elliott (probable): the previous term so it was clarified by planner stockdale that but this is an ongoing issue and

[0:35:45] Trustee Elliott (probable): perhaps if this project continues to go forward we could look at that further

[0:35:53] Trustee Elliott (probable): okay and just

[0:35:56] Voice 8: a question follow-up

[0:35:57] Voice 8: question on the topic we're

[0:35:58] Trustee Elliott (probable): now getting to repeating okay

[0:36:00] Trustee Elliott (probable): sure i

[0:36:01] Voice 8: just is our insurance companies which are the actual ones we're dealing with are they bound

[0:36:07] Voice 8: by legal opinions of the island stress or can they pretty much do and pay whatever they want

[0:36:13] Voice 8: yeah

[0:36:13] Trustee Elliott (probable): sure thank you charlotte first of all i have a question if you don't mind for robert

[0:36:22] Trustee Elliott (probable): Kojima, and this is one I'm having a real hard time sorting this one out with regard to water

[0:36:26] Trustee Elliott (probable): storage, Robert. So the bylaw changed, but what I'm reading is that one building requires the

[0:36:37] Trustee Elliott (probable): amount of storage that, the amount of storage, rather, that was changed. Not every building.

[0:36:44] Trustee Elliott (probable): Is that correct or incorrect?

[0:36:48] Voice 4: I'd have to look at it.

[0:36:51] Voice 7: I can look at it and get back to you.

[0:36:53] Trustee Elliott (probable): Okay, I appreciate that. Thank you. And on the idea of development variance permits and, you know, whether that's everything we should, the way we should handle it forever and ever, one of the big things that we're talking about here is the cost of housing and the ability to provide housing.

[0:37:09] Trustee Elliott (probable): Adding the cost of development for various permits adds costs.

[0:37:15] Trustee Elliott (probable): It's just that simple.

[0:37:16] Trustee Elliott (probable): We already have an average home value on this island of nearly a million dollars, according to the census.

[0:37:24] Trustee Elliott (probable): So that's, you know, we need to think about that.

[0:37:28] Trustee Elliott (probable): I don't think that is the solution either.

[0:37:31] Trustee Elliott (probable): And with regard to non-conforming and being able to redo it again,

[0:37:37] Trustee Elliott (probable): Again, Jane has brought up the cost of insurance, even if you want to reinsure something non-conforming.

[0:37:45] Trustee Elliott (probable): But if you have a home that's non-conforming and it disappears for whatever reason, there's a whole bunch of other

[0:37:52] Voice 10: things to consider to the cost of replacing that home.

[0:37:56] Voice 10: So there's not only the cost of construction, there's the cost of maybe you have to upgrade your sewage system.

[0:38:02] Voice 10: maybe you don't meet the building code anymore for your for your um whatever you have to do

[0:38:08] Voice 10: maybe you're not far enough away from setbacks and that becomes an issue because you're way closer

[0:38:15] Voice 10: than you should be these are these are just all things that add cost we had a bylaw we were all

[0:38:22] Voice 10: happy with it well maybe not all of us but we took us several years

[0:38:28] Trustee Elliott (probable): to get there and within a year

[0:38:30] Trustee Elliott (probable): and a half of having that bylaw we were opening up the can of worms and debating it again and it

[0:38:37] Trustee Elliott (probable): was a waste of time a waste of energy and we could have done a whole bunch of things a lot better we

[0:38:43] Trustee Elliott (probable): could have addressed paul's comments about first nations reconciliation we could have looked at

[0:38:51] Trustee Elliott (probable): where are those logs that are supposed to build that long house we could have dealt with brooks

[0:38:55] Trustee Elliott (probable): point but we wasted our time on stuff we shouldn't have wasted our time on and we need to figure out

[0:39:02] Trustee Elliott (probable): how not to do that again. Five words. Yes sir. John

[0:39:09] Voice 11: Kelly, South Lens Drive.

[0:39:14] Voice 11: The changes brought by bylaw 122 did improve the protection of the sensitive cliff ecosystem. The

[0:39:23] Voice 11: the cliff ecosystem is the most threatened ecosystem

[0:39:27] Voice 11: on the Gulf Islands.

[0:39:29] Voice 11: There were positive changes that actually improved

[0:39:33] Voice 11: the safety of the cliff ecosystem.

[0:39:36] Voice 11: I do believe that actual things that have happened

[0:39:40] Voice 11: on the island prior to the passage of 122,

[0:39:43] Voice 11: and that could potentially continue to happen

[0:39:46] Voice 11: on South Island Drive in particular,

[0:39:49] Voice 11: but other places as well.

[0:39:50] Voice 11: um the the that uh the ecosystem is under threat in those areas and the changes wrought by 122

[0:39:59] Voice 11: helped that and to just open it up and say let's rescind it and repeal it if you're going backwards

[0:40:05] Voice 11: i would agree with exactly what mr mcconkie said and also uh with the comment from behind me who i

[0:40:13] Voice 11: don't know if i don't know who said it but we spent so much time on this and now we're spending

[0:40:18] Voice 11: more time on this, rather than just having a project to review, figure out the changes.

[0:40:25] Voice 11: So far, nobody has had a variance that's been refused. However, there are houses being built

[0:40:31] Voice 11: on the cliff. So one thing is happening and one thing is not happening. Leave the changes in place

[0:40:42] Voice 11: and move forward, work towards reconciliation, do other projects, find the projects that

[0:40:49] Voice 11: that actually bring the community together.

[0:40:54] Voice 11: And also the last comment I would say is that

[0:40:58] Voice 11: for the June 3rd meeting, I reviewed the agenda,

[0:41:02] Voice 11: decided that since we were largely talking about projects

[0:41:04] Voice 11: and the project that I submitted was reviewed by staff

[0:41:09] Voice 11: and said it wasn't feasible.

[0:41:10] Voice 11: And I thought, oh, well, all the other projects,

[0:41:13] Voice 11: I would be fine if they went ahead.

[0:41:14] Voice 11: I decided not to attend.

[0:41:16] Voice 11: However, I heard during that meeting

[0:41:18] Voice 11: but if I don't attend I don't have a voice so um you know the in things that are not even on the

[0:41:25] Voice 11: agenda so are we going to stick to what is the role of the agenda are we going to stick to agenda

[0:41:30] Voice 11: in the future

[0:41:31] Voice 7: and

[0:41:32] Voice 11: um who is in charge of making sure that we stick to agenda thank

[0:41:39] Trustee Elliott (probable): you yeah

[0:41:40] Voice 3: I

[0:41:41] Voice 3: just want to clarify from my perspective around the um being listened to you know and having the

[0:41:49] Voice 3: opportunity to have your voice heard and if i said uh this incorrectly before you know because

[0:41:56] Voice 3: i emphasized that if you don't show up i meant show up in letter writing emails phone calls

[0:42:03] Voice 3: in meetings either one of those choices i did not mean to say exclusively if you don't show up in

[0:42:09] Voice 3: physical body that you know

[0:42:11] Voice 11: then you're out if the 132 was on your agenda i would have spoken

[0:42:16] Voice 11: as forcefully as i did today but it wasn't it was choosing special projects

[0:42:26] Voice 3: except yeah i'm not sure how we could have solved that because the spectrum project

[0:42:29] Voice 3: was chosen by a lot of the comments that we got was that that project so how could we put that

[0:42:37] Voice 3: on the agenda you know what i'm saying like what was on the agenda people said what they wanted

[0:42:42] Voice 3: and many people say that's what they wanted to keep doing.

[0:42:47] Voice 3: They said by law, what they choose was what they wanted to see.

[0:42:53] Voice 3: So I don't know how we could fix that.

[0:42:56] Voice 11: But a project involves work, not decision.

[0:43:03] Voice 3: Yeah, can I say that at some point?

[0:43:06] Trustee Elliott (probable): I think the agenda item was work program discussion.

[0:43:08] Trustee Elliott (probable): discussion and to be fair at the very first special meeting that we held to discuss all

[0:43:16] Trustee Elliott (probable): the possibilities and wrote all the options of what the community might want to explore

[0:43:21] Trustee Elliott (probable): revisiting or looking again at the amendments that were brought forward through bylaw 122

[0:43:27] Trustee Elliott (probable): was a potential work program so in all fairness it was part of the work program discussion

[0:43:32] Trustee Elliott (probable): it became a preponderant part of the discussion and I do agree that it was it ended up in a

[0:43:43] Trustee Elliott (probable): decision that was not anticipated if you had looked at the agenda from just a point of view

[0:43:49] Trustee Elliott (probable): of a work program so not not the best meeting we've ever held let's just

[0:43:55] Trustee Elliott (probable): say we can get into

[0:43:58] Trustee Elliott (probable): a deeper discussion yeah

[0:43:59] Voice 3: yeah at some point we should talk about that they will oh yeah

[0:44:03] Trustee Elliott (probable): um if we could just keep your comments to new topics folks yes well can i

[0:44:08] Voice 12: just amplify what

[0:44:10] Voice 12: you just said because you have to sure

[0:44:12] Trustee Elliott (probable): i think some

[0:44:13] Voice 12: other notification about law changes or

[0:44:15] Voice 12: bylaw changes have to be right front and center you have to see these things and there has to

[0:44:21] Voice 12: be a process and there has to be meditating none of those things occurred it was a jump

[0:44:27] Voice 12: to a solution without any of the steps being taken this is serious comment it is not lightly said

[0:44:35] Voice 12: and it's very upsetting to see that people will do something like that without any of those proper

[0:44:42] Voice 12: steps and not having staff available to say you can't do that

[0:44:47] Voice 7: and

[0:44:47] Voice 12: lastly i'm not sure why the

[0:44:50] Voice 12: chair even voted in favor of that you couldn't abstain you have supported something which was

[0:44:56] Voice 12: blatantly out of order. The newbies, maybe you're a newbie too, it still was, you know, out of order

[0:45:05] Voice 12: to be doing such a radical thing without any of the proper steps. So I hope you're hearing this.

[0:45:13] Voice 12: John has just said it. I'm trying to say it too without getting overwrought about it,

[0:45:17] Voice 12: but it's very upsetting to see that kind of thing happen.

[0:45:23] Trustee Elliott (probable): we have heard from a lot of the constituents we have heard from staff yes we are new sitting up

[0:45:31] Trustee Elliott (probable): in this chair and i'm hoping that we will get to address your concerns and your feelings of

[0:45:38] Trustee Elliott (probable): discomfort when we get to the discussion i'm hopeful that we will have a way forward that

[0:45:43] Trustee Elliott (probable): will help address this and to also rectify the position that we put ourselves and community in

[0:45:51] Trustee Elliott (probable): okay yeah there was a few yes we're not into that discussion can we can we hold that until we get to

[0:46:00] Voice 3: well if we're going to hold then you can't take any more comments on that yeah

[0:46:04] Trustee Elliott (probable): i really would

[0:46:05] Trustee Elliott (probable): like to move on to new topics um can i just ask a question then if we're putting this if we're

[0:46:11] Trustee Elliott (probable): putting the town hall on hold for this topic will will the public have a chance to speak when we get

[0:46:18] Trustee Elliott (probable): into that discussion when we're actually in the business portion or not because if that's the

[0:46:24] Trustee Elliott (probable): case then i would advise that so you want to continue having discussion about the local trust

[0:46:31] Trustee Elliott (probable): committee work program with the public right now so let's let the public speak and we will

[0:46:40] Trustee Elliott (probable): have our discussion at that so we can stop the back and forth the public has their time now this

[0:46:46] Trustee Elliott (probable): is their time calling yep okay so we will stop commenting on their

[0:46:50] Trustee Elliott (probable): comments yes as long as you

[0:46:52] Trustee Elliott (probable): fresh comments folks uh

[0:46:55] Voice 14: robert bill um jen road and uh i just wanted a few comments one um there's

[0:47:01] Voice 14: a number of people who haven't attended meetings because they have been divisive uh

[0:47:06] Trustee Elliott (probable): and and so

[0:47:08] Trustee Elliott (probable): So, and a lot of those people aren't in support of rescinding by law 22, but because the meetings have been so

[0:47:17] Voice 12: divisive, it's their voices heard as clearly.

[0:47:22] Voice 12: So I think to make decisions solely on who's here is not always the best option.

[0:47:28] Voice 12: option. And I think to go back and rescind 22 back to

[0:47:36] Voice 2: 14 is going to be a divisive process.

[0:47:39] Voice 2: I think there's some good things in 22 and maybe some things that need to be looked at.

[0:47:45] Voice 2: And what I would suggest

[0:47:46] Voice 12: as a way that maybe support Ben's idea that rather than become

[0:47:51] Voice 12: come to visit, we try to look at what are the potential issues and then look at whether

[0:47:59] Voice 12: there's a lot of disinformation in the community and there's a lot of fear around things that

[0:48:04] Voice 12: really I don't think are real. So what we need is some background information on each of the issues

[0:48:10] Voice 12: and then we need to have some kind of way of getting community input to resolve those issues

[0:48:17] Voice 12: in a way that will actually strengthen community rather than divide community and so I would suggest

[0:48:22] Voice 12: rather than making quick decisions you go through a more

[0:48:25] Voice 2: lengthy process to try to come up with

[0:48:29] Voice 2: something that people in the community can agree to.

[0:48:34] Voice 6: I know you said not to respond but

[0:48:36] Voice 6: I'm going to

[0:48:37] Voice 6: make a quick response

[0:48:39] Voice 5: when you were saying about only people that show up in the

[0:48:43] Voice 5: room will be heard i think dad just clarified that anyone

[0:48:46] Voice 5: who writes in makes a phone

[0:48:48] Trustee Elliott (probable): call has an

[0:48:48] Trustee Elliott (probable): influence but you don't have to be physically in this room to be heard but you have to speak part

[0:48:54] Trustee Elliott (probable): of the difficulty has been that there have been letters

[0:48:56] Voice 12: written that are outside or within the

[0:49:00] Voice 12: seven day period that don't get put up to be put on the agenda so they aren't heard until after

[0:49:06] Voice 12: um decisions are made so there has to be if

[0:49:09] Voice 4: you're going to

[0:49:10] Voice 12: do that be reeks here

[0:49:11] Voice 12: for the community to know exactly which ways to comment how

[0:49:17] Voice 2: quickly they need to be made and what

[0:49:19] Voice 2: are the issues that are going to be up for discussion at any point so

[0:49:24] Trustee Elliott (probable): that's one of the

[0:49:25] Trustee Elliott (probable): points that i'd like to address in our new business is when correspondence is received

[0:49:29] Trustee Elliott (probable): how that's handled and how this whole community discussion and the decision making process needs

[0:49:36] Trustee Elliott (probable): needs to happen thank you for that I

[0:49:38] Voice 2: have a new uh item which is 16.3 chair um which is

[0:49:43] Voice 2: reconciliation uh I just wanted I'm not sure many people know but there's a really good news story

[0:49:48] Voice 2: uh the WSANIC leadership council organized a reef net fishery this summer uh it's not really well

[0:49:55] Voice 2: known in the community but they also had their very first salmon welcoming ceremony this has

[0:50:00] Voice 2: never been done in the history of the islands and so what I'm saying is yeah okay you've got

[0:50:05] Voice 2: a decision you can use your time however you want as a trustee but you only got three years almost

[0:50:09] Voice 2: left right and you've got basically a breakaway pass in this room you have some of the people

[0:50:14] Voice 2: that are super connected to the lasagna and you have an opportunity like no uh no other historical

[0:50:20] Voice 2: time to really make a strong effort into bringing staff into play and and bringing them to make this

[0:50:27] Voice 2: leadership and reconciliation that's where i think your attention should be you're welcome to open up

[0:50:31] Voice 2: this discussion do whatever you want the last item i just want to discuss is the governance committee

[0:50:36] Voice 2: i'm hoping you guys can really crack the whip on this committee um i'm i was one of the founding

[0:50:42] Voice 2: along with other trustees we worked really hard to get that committee going and i don't see anything

[0:50:47] Voice 2: really a substantive coming from that discussion uh like we were hoping for big changes to the

[0:50:53] Voice 2: trust this was a big ambitious project and what i see are very small minute committee discussions

[0:50:59] Voice 2: So I'm hoping at Trust Council in September, which is on North Pender this year, you guys can speak up and really get the Governance Committee to really get thinking more ambitiously about how to improve the Islands Trust, rather than it just become another

[0:51:12] Voice 2: Stantec report that just kind of gets put into the back of the library. Thank you for listening to my comments.

[0:51:18] Trustee Elliott (probable): I'm just going to make a quick response to you.

[0:51:20] Trustee Elliott (probable): No, no, this has to stop.

[0:51:23] Trustee Elliott (probable): I can't address it at any other point. This has got nothing to do with what

[0:51:26] Voice 2: I addressed it in the agenda.

[0:51:27] Voice 2: I'm just

[0:51:28] Trustee Elliott (probable): going to talk about the Governance Committee, which is not on our agenda.

[0:51:33] Trustee Elliott (probable): You're the chair.

[0:51:34] Trustee Elliott (probable): So if you don't want me to talk about it, then come and talk to me.

[0:51:37] Trustee Elliott (probable): I'm

[0:51:37] Voice 2: happy to hear any thoughts.

[0:51:39] Voice 2: I just

[0:51:41] Trustee Elliott (probable): would like to stop back and forth.

[0:51:43] Trustee Elliott (probable): But if you've got something new to bring forward, go for it.

[0:51:46] Trustee Elliott (probable): So with regards to the Governance Committee, I'm putting the cracking whip on them.

[0:51:50] Trustee Elliott (probable): I am part of a subcommittee that was formed under the governance committee to help develop and create a corporate planning process, which is not in place at the Islands Trust, and that will have pervasive impacts with regards to accountability and how money is spent.

[0:52:06] Voice 2: So, Trustee Evans, if I can ask, what's your vision for what you hope changes will come to the Islands Trust as a result of the government union?

[0:52:14] Trustee Elliott (probable): That's a

[0:52:14] Voice 5: separate, so that's not part of, so you

[0:52:19] Voice 5: can have that.

[0:52:20] Voice 5: conversation with me

[0:52:21] Voice 2: asking what she just made a big point i'm just asking for clarification yeah

[0:52:25] Trustee Elliott (probable): yeah so i'm happy

[0:52:26] Trustee Elliott (probable): to i'm happy to talk about this so you have a meeting your points are made about

[0:52:30] Trustee Elliott (probable): um thank you for the information about the reef net fishery and the salmon welcoming ceremony

[0:52:35] Trustee Elliott (probable): that's great and um driving home the point that the governance committee has some serious work

[0:52:41] Trustee Elliott (probable): to do thanks thank you sir um anything else oh yes i just wanted to say in regard to dag's

[0:52:52] Trustee Elliott (probable): um comment

[0:52:53] Voice 10: that you know you're not um going to be heard if you don't speak or write or whatever

[0:52:58] Voice 10: and now of

[0:52:59] Trustee Elliott (probable): course the minutes as as you said the adams trust minutes don't have names on

[0:53:04] Trustee Elliott (probable): on the comments um they did have for a while i don't know what happened so are our voices heard

[0:53:11] Trustee Elliott (probable): in terms of who is speaking

[0:53:14] Trustee Elliott (probable): when we have a call and I try to meet them.

[0:53:18] Trustee Elliott (probable): Yeah, this is a bit of a question

[0:53:21] Trustee Elliott (probable): that I did want to address in 16.3.

[0:53:26] Trustee Elliott (probable): And it has to do with the confusion

[0:53:29] Trustee Elliott (probable): that ends up being caused

[0:53:30] Trustee Elliott (probable): with when letters are posted to the website or not.

[0:53:34] Trustee Elliott (probable): And are community members responding to one another

[0:53:37] Trustee Elliott (probable): or are you addressing the decision makers?

[0:53:41] Trustee Elliott (probable): and ultimately your letters of correspondence are to the decision makers we take all of that in

[0:53:48] Trustee Elliott (probable): we consider it and then we make a decision it is not a community forum the Islands Trust website

[0:53:55] Trustee Elliott (probable): is not a forum for you to debate one another use Facebook for that use your emails phone each other

[0:54:03] Trustee Elliott (probable): up if you've got an issue and so this constant for and against and back and forth I have never

[0:54:10] Trustee Elliott (probable): seen a project page with so much correspondence I hear that it's divisive and I'm hearing that

[0:54:16] Trustee Elliott (probable): from this community that there is a history here that we need to overcome right but if you can we

[0:54:24] Trustee Elliott (probable): can come together and stop responding to one another and arguing and deal with your decision

[0:54:29] Trustee Elliott (probable): makers trust that we are reading the correspondence and it is for us it is for the LTC so that was

[0:54:39] Trustee Elliott (probable): was my main point and there's some process stuff and just some administrative it's impossible to

[0:54:45] Trustee Elliott (probable): post everything you know up to five minutes before the meeting all right sorry i didn't respond to

[0:54:51] Trustee Elliott (probable): that but i hope that's actually one more comment and then can we close the town hall or two more

[0:54:57] Trustee Elliott (probable): comments three four five auction here i just

[0:55:01] Voice 2: want to make a couple of recommendations for

[0:55:04] Voice 2: future

[0:55:04] Voice 12: work projects for the trustees. One is blasting because there's been a couple

[0:55:12] Voice 12: of recent incidents where there's been some major blasting which has affected

[0:55:16] Voice 12: not only the environment but neighbours and things so I think that's something that really

[0:55:21] Voice 12: should be looked at maybe some regulations put in around that. Second is because of what's happened

[0:55:30] Voice 12: recently now emergency kind of response management things like wildfires

[0:55:39] Voice 12: kind of floods all these kind of things which are starting to come about by climate change

[0:55:45] Voice 12: I think it would be really useful for the trustees to work with whoever to look at

[0:55:51] Voice 12: what would be some safe ways to deal with some of these emergencies on the island.

[0:55:57] Trustee Elliott (probable): so addressing blasting and emergency response management there are going to be some webinars

[0:56:07] Trustee Elliott (probable): coming out through the trust progress committee as well on some of those topics that's true

[0:56:12] Trustee Elliott (probable): there's actually a call for um information so there's a call

[0:56:18] Trustee Elliott (probable): for information from the community

[0:56:20] Trustee Elliott (probable): regarding um wildlife prevention so if you have any um information resources that could be helpful

[0:56:28] Trustee Elliott (probable): helpful for island communities, send it to the programs committee.

[0:56:33] Trustee Elliott (probable): Be great. And over here.

[0:56:35] Trustee Elliott (probable): Yeah, well, Rob said some of what I was going to say.

[0:56:37] Trustee Elliott (probable): I'm Faye Mogenson from Spalding Road and living there in a family compound.

[0:56:44] Trustee Elliott (probable): So I've got some young voices in my head and well,

[0:56:50] Trustee Elliott (probable): they don't have a lot of time to spend reading stuff on the website and so on.

[0:56:58] Trustee Elliott (probable): And so they feel that in some ways, younger, you know, people who are full-time working are at a disadvantage in getting their voices heard when so much of the community is retired.

[0:57:11] Trustee Elliott (probable): And the opinions in our household are, yeah, move forward.

[0:57:16] Trustee Elliott (probable): Let's move on to projects about, well, safety.

[0:57:19] Trustee Elliott (probable): Yeah, that's the first thing one of my daughters mentioned is the wildfire.

[0:57:24] Trustee Elliott (probable): but not only that you know an earthquake could wipe out the bridge a flood could wipe out the

[0:57:28] Trustee Elliott (probable): bridge what are our plans if we are do become a real island you know that that would be you know

[0:57:34] Trustee Elliott (probable): those are the kind of and reconciliation is also really high on on our families list as being of

[0:57:40] Trustee Elliott (probable): importance and yeah i'm very sorry i was we were so thrilled when we moved here and we were asked

[0:57:47] Trustee Elliott (probable): by our realtor to read you know vision statements of so can we yes this is great and then we were

[0:57:54] Trustee Elliott (probable): so welcomed by so many people and then we learned about this divisiveness which is i'm one of those

[0:57:59] Trustee Elliott (probable): people who wants to avoid the meetings today thank you for coming yes yeah here it is really nice to

[0:58:08] Trustee Elliott (probable): see um well a really wonderful um town hall actually it's it is wonderful that you're all

[0:58:17] Trustee Elliott (probable): here and i sincerely mean that um this is what creates community we may all disagree on all

[0:58:23] Trustee Elliott (probable): points at some point um but at the end of the day we do have to pull together and so that'll be the

[0:58:28] Trustee Elliott (probable): work of this committee is to find out on what grounds we can pull together is it one project

[0:58:34] Trustee Elliott (probable): is it through a process um is it through personal engagement is it through better communication

[0:58:41] Trustee Elliott (probable): um and better information so there are multiple ways but i think we all have that goal of coming

[0:58:48] Trustee Elliott (probable): together and healing as you've said some of the divisiveness from before um

[0:58:56] Voice 6: there i just wanted

[0:59:00] Trustee Elliott (probable): to respond monica petrie that june letter is on our website um there is one of the more recent

[0:59:08] Trustee Elliott (probable): ones that's not um and we'll get that up as soon as possible so please be patient with our admin

[0:59:15] Trustee Elliott (probable): staff sometimes they have to redact or check that a letter doesn't have defamatory language

[0:59:22] Trustee Elliott (probable): and so this is going back to when you are like writing letters do not write about one another

[0:59:29] Trustee Elliott (probable): or comments that were made in the meeting in a way that will open somebody up to um you know

[0:59:37] Trustee Elliott (probable): because then it has to be redacted right you're writing to your trustees about an issue that

[0:59:43] Trustee Elliott (probable): you're concerned about, we hear you and it will be posted to the website as soon as possible.

[0:59:48] Trustee Elliott (probable): But please be patient with that process.

[0:59:52] Trustee Elliott (probable): So we do come to the minutes. So there was a request to revisit the minutes of the June

[1:00:00] Trustee Elliott (probable): third meeting um yes this meeting i was zooming in and it was a trial to see how it would happen

[1:00:07] Trustee Elliott (probable): with the chair zooming in um seeing as we were having quite a few special meetings um i thought

[1:00:15] Trustee Elliott (probable): it might save the taxpayers some money to not bring in the chair for every one of them and for

[1:00:22] Trustee Elliott (probable): this one perhaps it was a mistake um i also recognize i'm a new chair i'm new to the business

[1:00:29] Trustee Elliott (probable): of crafting drafting bylaws and the whole process we did get advice from staff

[1:00:36] Trustee Elliott (probable): um about this and we tried to clarify what would be the process if if we chose to reopen

[1:00:46] Trustee Elliott (probable): bylaw 122 or the contents of bylaw 122 the wording of that advice as i reread it today

[1:00:55] Trustee Elliott (probable): day um i interpreted it as you can't rescind a bylaw but you can repeal it and that was my

[1:01:05] Trustee Elliott (probable): misinterpretation and then our planner planner stockdale had to leave the meeting the meeting

[1:01:10] Trustee Elliott (probable): went on another hour and by then it was just this constant sort of well this seems to be what

[1:01:18] Trustee Elliott (probable): what everybody wants. And so in answer to your question, why did I not abstain? It is not best

[1:01:26] Trustee Elliott (probable): practice to abstain. You either vote yes or no. And I chose to vote with the local trust committee

[1:01:33] Trustee Elliott (probable): because it seemed to be their will and they were responding to what seemed to be the will of the

[1:01:38] Trustee Elliott (probable): community. So it was the best information at the time. It was imperfect and it was a process that

[1:01:44] Trustee Elliott (probable): it was very flawed, and we could have definitely used guidance. And so I regret the fact that we

[1:01:50] Trustee Elliott (probable): didn't have a planner there, and that we landed at a place where we made a resolution that was

[1:01:54] Trustee Elliott (probable): impossible. So Robert, do you have any comments on that? It

[1:02:01] Voice 14: was

[1:02:03] Trustee Elliott (probable): a resolution to no effect,

[1:02:06] Trustee Elliott (probable): and and we've learned a lot from that i

[1:02:09] Voice 3: have i think and i just haven't yeah from my memory of

[1:02:15] Voice 3: the meeting you know anyone can go back and listen to the conversation is that we clearly said that's

[1:02:23] Voice 3: not how we want to do it we we want to look at the issues that people have concerns about in

[1:02:29] Voice 3: bylaw one through two and we were told that we couldn't make that a minor project without

[1:02:35] Voice 3: rescinding it and

[1:02:37] Voice 3: we said okay we're in the corner here we can't move forward on this which is what

[1:02:42] Voice 3: we were hearing that many people wanted to move forward on we couldn't do that without making

[1:02:48] Voice 3: that motion and we said at the time we weren't sure if this motion is proper yeah but it's the

[1:02:55] Voice 3: the intent that we are stating here and that didn't get recorded in the in the motion of course

[1:03:01] Voice 3: not and that was our error

[1:03:03] Voice 7: perhaps

[1:03:04] Voice 3: that we should have made a motion that didn't sound so definite

[1:03:09] Voice 3: because it was because we didn't have the information because the staff was not available

[1:03:17] Voice 3: at that part of the meeting after

[1:03:19] Voice 3: when we you know went there so so first we were told you can't do

[1:03:23] Voice 3: this without doing that and then we did that and then the further advice that we might have gotten

[1:03:28] Voice 3: wasn't available you know just because of the circumstance of people having to leave the meeting

[1:03:33] Voice 3: so we did our best and I still maintain that our intention wasn't at fault here you know

[1:03:40] Voice 3: it wasn't what we tried to do that was it was how we tried to do it

[1:03:43] Voice 7: because

[1:03:44] Voice 3: and there are so

[1:03:46] Voice 3: So many things.

[1:03:48] Voice 3: I mean, my experience with the trust of the trustee is whatever it is I brought forward and I think I want to do something, I get told, no, you can't do that.

[1:03:56] Voice 3: For this reason, for that reason, for that reason.

[1:03:58] Voice 3: At trust counsel, I'm told that continuously.

[1:04:03] Voice 3: And so my feeling is it's very difficult to navigate this trust system.

[1:04:08] Voice 3: And it's very cumbersome.

[1:04:10] Voice 3: and my opinion is that it the the heavy-handed bureaucracy that's guiding every step of the way

[1:04:18] Voice 3: is causing us to have frictions that we don't need to have if we could sit down and talk i think we

[1:04:25] Voice 3: could we wouldn't just a lot of these problems wouldn't be coming up but this is one way talking

[1:04:30] Voice 3: you can talk to us we can't talk to you all of these different sort of rules i feel are are

[1:04:37] Voice 3: are difficult, because we get told, you know, some of you as well are telling us, well, here are the

[1:04:44] Voice 3: rules, and you're not following the rules, and I agree, and but how, how can we follow the rules

[1:04:49] Voice 3: sometimes, and listen, and, and have a communication? I'm not in favor of the idea is that

[1:04:57] Voice 3: you speak up, write us letters, speak up at town hall, and we take all our information, and we sit

[1:05:04] Voice 3: down together and cook up the answer that we are having with I want the opportunity to go back to

[1:05:09] Voice 3: you and say what exactly did you mean there explain it more what was the background there

[1:05:15] Voice 3: what was the rationale for that because until I understand that I'm not in a position to make a

[1:05:20] Voice 3: decision then it's just my decision I don't want to just make my decision I want to make it based

[1:05:25] Voice 3: on all the information and information is everywhere so being having this feeling of

[1:05:32] Voice 3: being cut off from having free opportunity to have information flow in between us is very very

[1:05:39] Voice 3: difficult so uh you know i'm trying to figure it out but it's difficult so

[1:05:46] Trustee Elliott (probable): i don't want to speak

[1:05:47] Trustee Elliott (probable): as well i just want just to summarize um to your point do you want the minutes um amended because

[1:05:55] Trustee Elliott (probable): we're now talking about the minutes of june 3rd the special meeting um so just before i move on

[1:06:01] Trustee Elliott (probable): to you do you said that the minutes did not reflect correct our intent is that the trustees

[1:06:08] Trustee Elliott (probable): thanked everyone for providing their input and discussion ensued there could

[1:06:12] Trustee Elliott (probable): be something in

[1:06:12] Trustee Elliott (probable): there that said that that the resolution that is following is um to demonstrate

[1:06:19] Voice 6: our intent to um

[1:06:26] Voice 6: to move forward with reviewing the

[1:06:30] Trustee Elliott (probable): changes made under bylaw 122 and we were leaving it

[1:06:33] Trustee Elliott (probable): open because we weren't targeting any one particular area we weren't targeting all of it

[1:06:38] Trustee Elliott (probable): but the intent was to go back in order to be able to review it and make changes

[1:06:42] Trustee Elliott (probable): so i think that we need to have something added in there that speaks to that one particular very

[1:06:49] Trustee Elliott (probable): important point that's caused a lot of um upset as well because we had a very explicit discussion

[1:06:59] Trustee Elliott (probable): as to why

[1:07:00] Voice 6: we were going to be going that route and that wasn't recorded so could the recorder um

[1:07:10] Trustee Elliott (probable): are you sort of capturing that for uh an amendment to the minutes yes

[1:07:18] Voice 5: i think so um trustee evan said

[1:07:20] Voice 5: the resolution to add the resolution that is following is to demonstrate our intent to move

[1:07:24] Voice 5: forward with reviewing the changes made under bylaw 122 and you'd like that added under the

[1:07:31] Voice 5: or after the sentence that ends with and discussion ensued please

[1:07:35] Trustee Elliott (probable): because i think that that's a very

[1:07:36] Trustee Elliott (probable): important point that was messed up and has caused a lot of confusion for any reader and any future

[1:07:42] Trustee Elliott (probable): reader reading this is

[1:07:42] Voice 6: not going to understand it either

[1:07:44] Voice 4: can

[1:07:46] Voice 6: you read the whole thing now so there's

[1:07:50] Trustee Elliott (probable): um most of the comments were about bylaw 122 should be revisited not rescinded and then the

[1:07:57] Trustee Elliott (probable): The trustees thanked everyone for providing their input and discussion ensued.

[1:08:01] Voice 5: And then, Carly, what...

[1:08:03] Voice 5: And then the resolution that is following is to demonstrate our intent to move forward

[1:08:08] Voice 5: with reviewing the changes made under Bylaw 122.

[1:08:13] Voice 6: After that, the motion was made to repeal

[1:08:19] Trustee Elliott (probable): Bylaw 122, but we were very explicit that

[1:08:22] Trustee Elliott (probable): that we were only making that motion in order to move forward with the private

[1:08:28] Trustee Elliott (probable): because until we had something like that, we couldn't revisit it.

[1:08:32] Trustee Elliott (probable): We thought we had to repeal it in order to reopen a project.

[1:08:36] Trustee Elliott (probable): That was our misunderstanding.

[1:08:37] Trustee Elliott (probable): Yes.

[1:08:38] Trustee Elliott (probable): So it was a misunderstanding at the time.

[1:08:42] Trustee Elliott (probable): I don't know if you can state that because we now know we misunderstood,

[1:08:49] Trustee Elliott (probable): understood but at the time the minutes were just we did what we did so we can't change what we said

[1:08:55] Trustee Elliott (probable): it all we can do is clarify what we said in that meeting and in this meeting we can move forward

[1:09:02] Trustee Elliott (probable): with correct.

[1:09:05] Voice 13: Might I speak on this? Yes. Peter Clarke.

[1:09:08] Trustee Elliott (probable): We are actually in our business section

[1:09:10] Trustee Elliott (probable): Yeah, I

[1:09:11] Voice 13: thought we were debating the item on adoption of the minutes.

[1:09:16] Trustee Elliott (probable): Well, we're not so much debating it. You did have a comment on the minutes.

[1:09:22] Trustee Elliott (probable): Just let me go back to your comment. I've written it down.

[1:09:27] Voice 13: My point is procedural.

[1:09:30] Trustee Elliott (probable): OK, different.

[1:09:31] Trustee Elliott (probable): Oh, that if staff are not present, that it should be noted in the minutes?

[1:09:34] Voice 13: No. Yes, that was a point I made earlier, which is distinct,

[1:09:38] Voice 13: although related.

[1:09:39] Voice 13: I just thought it might be helpful to make it clear that when we're talking about the

[1:09:46] Voice 13: minutes it's not like a newspaper report where we're more concerned with is this an accurate

[1:09:53] Voice 13: transcription of what happened in the room at the time.

[1:09:57] Voice 13: These have to be legal minutes of business legally transacted and will act in future

[1:10:04] Voice 13: as guides and precedents for where we go.

[1:10:07] Voice 13: So the main thrust of the minutes must be to do what is legal and proper.

[1:10:14] Voice 13: And the minutes, as recorded here, obviously couldn't be accepted.

[1:10:19] Voice 13: No matter what happened in the room, I wasn't there, unfortunately, in our investigation.

[1:10:23] Voice 13: No matter what happened in the room, we cannot adopt minutes in the form that is stated here.

[1:10:31] Trustee Elliott (probable): Robert, do you have some insight?

[1:10:32] Trustee Elliott (probable): So

[1:10:33] Voice 14: the minutes are primarily a record of decisions that were made in the meeting, and they will also include some summary of the discussion that occurred.

[1:10:46] Voice 14: So if the minutes from June 3rd are inaccurate or they missed something, then the appropriate step would be to amend the June 3rd minutes to correct them.

[1:10:56] Voice 4: So

[1:10:57] Voice 14: if the June 30 minutes are essentially correct, but the LTC wants to clarify what their intent was, it's the minutes of today's meeting that

[1:11:06] Voice 14: should be reflected on the GPS.

[1:11:09] Trustee Elliott (probable): Even though it was stated during that meeting.

[1:11:12] Voice 14: During the June 30.

[1:11:13] Voice 14: It

[1:11:13] Trustee Elliott (probable): was specifically stated during the June 30.

[1:11:17] Voice 14: So

[1:11:17] Voice 3: that's what I said.

[1:11:18] Voice 14: If there's something missing

[1:11:19] Voice 14: from the June 30 meeting minutes, then the June 30 meeting minutes can be amended.

[1:11:24] Voice 14: Yes.

[1:11:24] Voice 14: yeah

[1:11:25] Trustee Elliott (probable): that conversation specifically surrounding the intent and the purpose of making that motion

[1:11:30] Trustee Elliott (probable): was

[1:11:31] Voice 14: missed right so then that's appropriate to them

[1:11:34] Voice 14: but

[1:11:34] Trustee Elliott (probable): we can't change the fact that we made resolution that has no force or effect

[1:11:41] Trustee Elliott (probable): no nor can we add the fact that it has no force or effect because that is now reflected in today's

[1:11:48] Trustee Elliott (probable): correct minutes and in effect it has no effect so it doesn't exist

[1:11:53] Trustee Elliott (probable): it's in the minutes but it

[1:11:55] Trustee Elliott (probable): has no force for it that statement should be in today's minutes today's minutes it will absolutely

[1:12:06] Trustee Elliott (probable): so are we are we planning on putting that amendment to the june 3rd i think she's

[1:12:15] Trustee Elliott (probable): she's read it out twice yeah yeah it's just sort of a question as to because we've just had a

[1:12:20] Trustee Elliott (probable): discussion as to whether or not we should or not so my question back to you is will that go in

[1:12:24] Trustee Elliott (probable): i agree with that yeah so someone

[1:12:27] Voice 14: should make a motion okay

[1:12:35] Voice 14: or you can read the client thank

[1:12:37] Trustee Elliott (probable): you someone reads the motion sure i move that the

[1:12:43] Trustee Elliott (probable): the South Panda Local Trust Committee amend the June 3rd minutes to include the

[1:12:50] Voice 6: words I just provided as, yeah, there.

[1:13:00] Voice 14: And is the committee clear on where it's going to go?

[1:13:03] Voice 14: Yes, it's on

[1:13:04] Voice 14: page 7.

[1:13:08] Trustee Elliott (probable): Carly, is that fairly clear?

[1:13:11] Trustee Elliott (probable): Yes, thanks, I got it.

[1:13:12] Trustee Elliott (probable): Okay, a seconder for the motion?

[1:13:14] Voice 6: I will second that.

[1:13:15] Trustee Elliott (probable): Second that.

[1:13:15] Trustee Elliott (probable): all of those in favor all right that is carried um thank you so that's one amendment

[1:13:23] Trustee Elliott (probable): um and i did note before that um it is a bit tricky we are not listing names um but it does

[1:13:31] Trustee Elliott (probable): cause an issue that when people speak multiple times on the same topic it looks like there is

[1:13:37] Trustee Elliott (probable): um perhaps a stronger emphasis on um one side of an issue or the other um so we're going to

[1:13:45] Trustee Elliott (probable): to try to clarify that it's going to be hard to do um i wanted to follow up on this question about

[1:13:59] Trustee Elliott (probable): the issue of a legal opinion or the legal status of the non-conforming dwellings

[1:14:06] Trustee Elliott (probable): um after a bylaw has been amended and

[1:14:11] Voice 14: i guess this is

[1:14:11] Trustee Elliott (probable): sort of a simple it's business arising

[1:14:13] Trustee Elliott (probable): rising from the minutes because planner Stockdale clarified it's on page six here

[1:14:21] Trustee Elliott (probable): that if a bylaw is amended then use and sightings are protected under the local government act

[1:14:27] Trustee Elliott (probable): the previous LTC took a step further by including the clause that a house can be rebuilt in the

[1:14:34] Trustee Elliott (probable): exact location at the same size as previous even if this is not conforming to the current land use

[1:14:40] Trustee Elliott (probable): by law I'm going to say seeing as this was a legal opinion I have read that legal opinion

[1:14:44] Voice 6: I don't

[1:14:45] Trustee Elliott (probable): know if you have

[1:14:46] Voice 6: but that would then need to be an in-camera discussion okay um then

[1:14:54] Trustee Elliott (probable): I do you want to advance that and request the executive committee um examine that legal opinion

[1:15:02] Trustee Elliott (probable): and consider whether it can be released in a different form to the public I would like to

[1:15:07] Trustee Elliott (probable): okay so this is this is arising for the minutes we're sort of getting ahead of ourselves but can

[1:15:14] Trustee Elliott (probable): you we're still in adoption of the minutes okay let's stick with that but i think i think i think

[1:15:21] Trustee Elliott (probable): that motion would have to be once these minutes have been sure approved okay is there anything

[1:15:30] Trustee Elliott (probable): Anything else?

[1:15:31] Trustee Elliott (probable): I didn't see anything else myself.

[1:15:34] Trustee Elliott (probable): Anything else?

[1:15:35] Trustee Elliott (probable): No.

[1:15:36] Trustee Elliott (probable): The grant discussion?

[1:15:39] Trustee Elliott (probable): Right.

[1:15:40] Trustee Elliott (probable): So if I have a motion to adopt the minutes as amended.

[1:15:48] Trustee Elliott (probable): Trustee Felk and seconder.

[1:15:52] Trustee Elliott (probable): Okay, all those in favor, please do say aye.

[1:15:56] Trustee Elliott (probable): Aye aye.

[1:15:56] Trustee Elliott (probable): Aye aye.

[1:15:57] Trustee Elliott (probable): Right. And so the minutes of August 1st, page nine.

[1:16:02] Trustee Elliott (probable): Is there any changes or are they all?

[1:16:07] Trustee Elliott (probable): This has just

[1:16:08] Trustee Elliott (probable): to do with the two applications.

[1:16:14] Voice 6: So

[1:16:17] Trustee Elliott (probable): I might bring up the 4.4 again,

[1:16:20] Trustee Elliott (probable): the media procedures and notifications.

[1:16:23] Trustee Elliott (probable): That's going to be a discussion at 16.3.

[1:16:30] Voice 6: And it was recommended there

[1:16:33] Voice 6: that this concern be taken to trust council yeah

[1:16:38] Trustee Elliott (probable): that was the recommendation we'll talk about that

[1:16:42] Trustee Elliott (probable): is everything else split on this one okay so by general consent we'll adopt those minutes um

[1:16:50] Trustee Elliott (probable): august 1st and then our special meeting minutes of august 17th there's only one in camera item

[1:16:57] Trustee Elliott (probable): item we were all there uh and by consent we'll adopt the special meeting minutes of August the

[1:17:05] Trustee Elliott (probable): 17th 2023. I believe you have to ask if any of us are supposed to have an opinion on that but

[1:17:11] Trustee Elliott (probable): does anybody um not that I do but you don't okay well thank you for the reminder congratulations

[1:17:22] Trustee Elliott (probable): We've got resolutions about meeting, that was to hold the special meeting in camera,

[1:17:33] Trustee Elliott (probable): and then there's no advisory planning commission meeting minutes.

[1:17:40] Trustee Elliott (probable): So our follow-up action list, let's deal with business arising from the minute.

[1:17:45] Trustee Elliott (probable): it so i think the item that you brought up trustee evans requesting the legal opinion

[1:17:53] Trustee Elliott (probable): yeah executive committee okay uh an emotion on the fly love these things so much um so i move

[1:18:02] Trustee Elliott (probable): that the south and the local

[1:18:04] Voice 6: trust committee request from the executive committee to

[1:18:15] Voice 6: to request to

[1:18:19] Voice 14: authorize to authorize public release to

[1:18:23] Trustee Elliott (probable): authorize a public release of the

[1:18:24] Trustee Elliott (probable): legal opinion surrounding the wording put in bylaw 122 pertaining to

[1:18:37] Trustee Elliott (probable): house sizes and status of non-conforming buildings dwellings I would just say the legal opinion

[1:18:45] Trustee Elliott (probable): regarding the status of non-conforming dwellings, according to the amended bylaw?

[1:18:52] Trustee Elliott (probable): It's the dwellings and setbacks. There's actually multiple uses of that.

[1:18:59] Trustee Elliott (probable): Non-conforming sighting and use because of the amended bylaw.

[1:19:08] Voice 6: Maybe we'll just say the legal opinion regarding non-conformancy.

[1:19:16] Voice 6: harley um could

[1:19:21] Trustee Elliott (probable): you read back please i'm so sorry i take jenny's on the fly

[1:19:26] Trustee Elliott (probable): um

[1:19:27] Voice 5: okay so the ltc requests that the executive committee authorize a public release of the um

[1:19:36] Voice 5: public release surrounding the wording put in by bylaw 122 regarding legal opinions regarding the

[1:19:44] Voice 5: no i'll have to redo it yes you will maybe maybe

[1:19:48] Voice 14: can you help it down you want to try

[1:19:49] Voice 14: The Executive Committee authorized the release, public release, of the legal opinion on non-conformity of dwelling size that the South Bender Island Local Trust Committee obtained last term.

[1:20:11] Voice 14: yeah

[1:20:14] Voice 5: okay so the motion is to

[1:20:17] Voice 5: request that the executive committee authorize the public release

[1:20:19] Voice 5: of the legal opinion on non-conformity of dwelling size that the south pender ltc obtained last term

[1:20:26] Voice 5: and

[1:20:27] Trustee Elliott (probable): siding i would add

[1:20:28] Trustee Elliott (probable): dwelling size and

[1:20:32] Voice 5: siding okay yeah it

[1:20:33] Voice 6: isn't only dwellings

[1:20:35] Trustee Elliott (probable): no

[1:20:36] Voice 3: the

[1:20:38] Trustee Elliott (probable): legal opinion probably

[1:20:39] Trustee Elliott (probable): dealt with everything that was you're asking for something specific we're asking for a specific

[1:20:44] Trustee Elliott (probable): a specific legal opinion that has been written that we're wanting a public release on.

[1:20:49] Voice 3: You only

[1:20:49] Voice 3: ask for dwellings. She's asking if there should be other things too.

[1:20:52] Trustee Elliott (probable): So just say legal opinion.

[1:20:54] Trustee Elliott (probable): Okay, this is, this is, this

[1:20:56] Voice 14: is, this is...

[1:20:57] Voice 14: It's like, I'll have information in the Resolution that you can get the legal opinion to exactly...

[1:21:03] Trustee Elliott (probable): They'll know which legal opinion we're referring to.

[1:21:05] Trustee Elliott (probable): Yeah.

[1:21:07] Trustee Elliott (probable): Seconder...

[1:21:07] Trustee Elliott (probable): It's not a new, it's not a new legal opinion.

[1:21:11] Trustee Elliott (probable): Okay.

[1:21:13] Trustee Elliott (probable): Seconder? Anybody?

[1:21:13] Trustee Elliott (probable): Anybody?

[1:21:14] Trustee Elliott (probable): Sure, I'll second.

[1:21:15] Trustee Elliott (probable): Well, no, I can't because I made it.

[1:21:17] Trustee Elliott (probable): Seconded by Trustee Falk.

[1:21:20] Trustee Elliott (probable): Okay, any further discussion?

[1:21:23] Trustee Elliott (probable): I think it is, oh, yes, Robert.

[1:21:25] Voice 11: Before you vote on it, the LTC might want to consider,

[1:21:28] Voice 11: and

[1:21:29] Voice 3: you've read the opinion,

[1:21:30] Voice 3: and have you seen any interest as well?

[1:21:32] Voice 3: No.

[1:21:33] Voice 3: You might want to consider if that opinion,

[1:21:36] Voice 14: when it was drafted, is

[1:21:38] Voice 14: still the information is relevant

[1:21:42] Voice 14: relevant or because it predates the adoption of the by-law changes were made that's going

[1:21:49] Voice 14: through the by-law process if it would be uh more relevant to get an opinion

[1:21:55] Trustee Elliott (probable): well I think that

[1:21:57] Trustee Elliott (probable): opinion was was drafted specifically for bylaw 122 as it was being done so it is pertinent to

[1:22:04] Trustee Elliott (probable): what was passed are you saying there was two there was other clauses added afterwards well

[1:22:11] Trustee Elliott (probable): Well, there are amendments

[1:22:12] Trustee Elliott (probable): made throughout the process, right, to File 122.

[1:22:15] Trustee Elliott (probable): I can't remember when

[1:22:17] Voice 14: the opinion was obtained during that process.

[1:22:18] Trustee Elliott (probable): It was, it was, it was, I think it was in the last year, but I'd have to look it up again.

[1:22:25] Trustee Elliott (probable): I can see if I can find it if you want.

[1:22:28] Trustee Elliott (probable): Not that I can speak to it or say anything about it, but I can look at the date.

[1:22:34] Voice 14: so the ltc turns its mind to whether that opinion is still relevant

[1:22:41] Voice 3: and what you want to release

[1:22:44] Voice 3: yeah i think i think that makes sense i'm not sure what avenue we're doing that do we amend our

[1:22:50] Voice 3: motion or we don't proceed with them if you haven't read it the opinion you know we'll

[1:22:56] Voice 14: proceed with the motion of this meeting or if you next meeting right read the opinion

[1:23:00] Voice 14: the opinion, satisfy yourselves, this will satisfy the

[1:23:05] Voice 11: questions that

[1:23:05] Voice 14: people have.

[1:23:07] Voice 14: Because opinions are drafted from very specific questions that are asked, that may not be the questions.

[1:23:14] Trustee Elliott (probable): No, the wording that's in here is the wording that is in the file. So it is relevant.

[1:23:22] Voice 3: I don't want to hold our request, but I do appreciate your comment.

[1:23:28] Voice 3: is that I also want to make sure that what we're receiving and that's going to be passed on

[1:23:34] Voice 3: is relevant to what we're actually needing to see and I don't know that until I've seen it.

[1:23:41] Trustee Elliott (probable): We can put

[1:23:43] Voice 7: it right here if you want to take two seconds to read it.

[1:23:51] Voice 7: Up

[1:23:51] Voice 6: to you if we're going to be if we're going that it is specific to the wording that is currently in

[1:23:56] Trustee Elliott (probable): the bible and then there's the i'm confident i don't trust you on that i'm you

[1:24:01] Voice 7: know i'm nervous

[1:24:05] Voice 7: i don't know how long that will take we

[1:24:08] Trustee Elliott (probable): could defer this to later in the meeting take a break

[1:24:11] Trustee Elliott (probable): and have a look at it yeah um so let's um i guess we've got to vote on the resolution because it's

[1:24:20] Trustee Elliott (probable): on the floor um table it thank you table the resolution to labor in the meeting

[1:24:28] Trustee Elliott (probable): good call we can table it to 16.4

[1:24:34] Trustee Elliott (probable): but we'll come now because we can't we can't we can't make changes to the

[1:24:39] Trustee Elliott (probable): we can't make changes to the agenda because it's been adopted we'll just return to it after um

[1:24:44] Trustee Elliott (probable): for new business

[1:24:51] Trustee Elliott (probable): okay the second matter that um was arising from the minutes um yeah i would like to speak to at

[1:25:02] Trustee Elliott (probable): 16.3 so not we don't know still got right now now we've got a follow-up action list um

[1:25:11] Trustee Elliott (probable): Um, Kim, are you still with us? Have you retired to other places? Page 16, we're on the follow-up

[1:25:24] Trustee Elliott (probable): action list, just if trustees have any questions. I am

[1:25:29] Voice 1: here, and I'm happy to answer any questions.

[1:25:32] Voice 1: I believe most items have been completed, except for those related to the TUP application.

[1:25:44] Voice 1: I believe the ALC has made a decision on this, so I'll ask our planner, Caproff, to update the follow-up action list.

[1:25:57] Voice 1: Otherwise, all items, I believe, are completed.

[1:26:01] Trustee Elliott (probable): Wonderful.

[1:26:02] Trustee Elliott (probable): Yeah, the TUP's not been issued.

[1:26:03] Voice 6: TUP's been issued.

[1:26:05] Voice 6: Okay.

[1:26:06] Voice 6: Great.

[1:26:09] Voice 4: Yeah, excellent.

[1:26:12] Trustee Elliott (probable): We have no delegations.

[1:26:16] Trustee Elliott (probable): Okay.

[1:26:17] Trustee Elliott (probable): Okay, so there has been considerable correspondence, it is posted to the LTC web page as a member of the public noted under the, if it's related to a project it's under the project so for instance this is our 2023 work plan, public correspondence, and everything is listed.

[1:26:38] Trustee Elliott (probable): I'll note that the Paul and Monica Petrie's letter from the 26th is posted, but not the one from the 28th, I think, which you said.

[1:26:53] Trustee Elliott (probable): And so, again, that's sometimes the case of it needs to be redacted or there's just some timing issues.

[1:27:00] Trustee Elliott (probable): Our admin staff is putting them up as they come in.

[1:27:14] Voice 6: Applications and referrals.

[1:27:16] Voice 6: Okay, so

[1:27:17] Trustee Elliott (probable): we've just got one. It's the Saterna Island Local Trust Committee ALR 2023.1, an application referral for response.

[1:27:30] Trustee Elliott (probable): And this is a requirement. I'm not really sure why, because I've only ever seen interests unaffected respond to these referrals.

[1:27:46] Trustee Elliott (probable): Is there anything in this that would potentially affect the interests of the South Pender LTC?

[1:27:55] Trustee Elliott (probable): Not that I can see. I might refer to staff and ask if staff were seeing any potential effects to South Pender?

[1:28:06] Voice 12: No.

[1:28:08] Voice 14: I'll just summarise why you've got it. First of all, so there were some changes to the Agricultural Land Commission Act last year.

[1:28:17] Voice 14: In the past, landowners could apply for exclusions from the Agricultural Land Reserve, and you'd

[1:28:27] Voice 14: see applications from time to time where landowners applying to exclude some land from the Agricultural

[1:28:32] Voice 14: Land Reserve, and they usually often apply simultaneously to include some land, so it's

[1:28:38] Voice 14: kind of a trade-off in that process.

[1:28:40] Voice 14: With the changes to the legislation, individual landowners can no longer apply for exclusions.

[1:28:49] Voice 3: Inclusions and so on.

[1:28:51] Voice 14: It's only local governments and nations that can apply to the agricultural land tuition to exclude land from the agricultural land.

[1:29:00] Voice 14: So on to Saturna, there's a landowner and you can see that out there south of Narvaez Bay,

[1:29:06] Voice 14: who is contemplating an inclusion-exclusion application with the change of legislation now.

[1:29:13] Voice 14: The Suriname Island Local Trust Committee asked the Trust Committee to make the application for exclusion on his behalf.

[1:29:22] Voice 14: He's making the application for inclusion.

[1:29:24] Voice 14: So it's excluding some land, including other land.

[1:29:27] Voice 14: and it's supported by a professional agrologist's report

[1:29:33] Voice 14: that assesses the relative merits of the two parcels of land.

[1:29:37] Voice 14: And so with that change to the legislation,

[1:29:41] Voice 14: we've been advised that we should treat it more like a bylaw.

[1:29:44] Voice 14: It has to be a public hearing.

[1:29:45] Voice 14: And so like a bylaw, it gets referred on that.

[1:29:48] Voice 14: So that's why you're seeing this under this new page

[1:29:53] Voice 3: of the legislation.

[1:29:53] Voice 3: section uh so yeah it's a it's including some land excluding proposing to explore

[1:30:00] Voice 14: other land at the very least it's no net loss of agricultural potential and it may actually increase

[1:30:06] Voice 14: that potential based on the threshold thank

[1:30:12] Trustee Elliott (probable): you for that explanation i have no concerns no concerns

[1:30:16] Trustee Elliott (probable): so interest unaffected yes we are in some wording we just state that the south pender island local

[1:30:27] Trustee Elliott (probable): trust committee's interests are unaffected by the bylaw we need to move that their response be

[1:30:34] Trustee Elliott (probable): sent back because they're requesting response now but

[1:30:38] Voice 7: since it's past perfect so you're interested

[1:30:40] Voice 7: about that yeah

[1:30:41] Trustee Elliott (probable): that's good great um should we take a brief break um get some air before we move

[1:30:48] Trustee Elliott (probable): into local trust committee projects okay that's

[1:30:55] Voice 14: good yeah okay so we

[1:30:57] Trustee Elliott (probable): will return at uh let's say

[1:31:00] Trustee Elliott (probable): 10 minutes, 12, 12.

[1:31:30] Voice 14: the cars. Yeah.

[1:31:36] Voice 14: You know,

[1:31:38] Voice 14: how about you?

[1:31:47] Voice 14: Oh, well done.

[1:32:11] Trustee Elliott (probable): Thank

[1:32:12] Voice 14: you.

[1:34:28] Voice 14: Yeah, they make a lot.

[1:34:31] Voice 14: same thing you change right

[1:34:32] Voice 14: I'm thinking of the

[1:34:34] Voice 14: by all the original relatives

[1:34:36] Voice 14: that's what I'm thinking

[1:34:38] Voice 14: that's it

[1:34:39] Voice 14: yeah

[1:34:39] Voice 14: do you agree or not

[1:34:43] Voice 14: do you say the island was always

[1:34:46] Voice 14: the original

[1:34:47] Voice 14: well

[1:34:47] Voice 14: I don't

[1:34:50] Voice 14: not necessarily

[1:34:53] Trustee Elliott (probable): this is the answer

[1:34:56] Voice 14: So,

[1:34:56] Voice 14: we're

[1:34:57] Trustee Elliott (probable): going to be on a board.

[1:35:00] Voice 14: Very.

[1:35:01] Voice 14: Like

[1:35:02] Trustee Elliott (probable): this.

[1:35:05] Trustee Elliott (probable): Oh.

[1:35:07] Trustee Elliott (probable): Oh, wow.

[1:35:09] Trustee Elliott (probable): Congratulations.

[1:35:12] Voice 14: That went by.

[1:35:14] Voice 14: Yeah.

[1:35:16] Voice 14: Sorry.

[1:35:20] Voice 14: Yeah.

[1:35:21] Voice 14: Yeah.

[1:35:22] Voice 14: other people.

[1:35:24] Voice 14: What's up there with

[1:35:26] Voice 14: one billion people?

[1:35:27] Voice 14: You had

[1:35:30] Voice 10: Heather in a microphone.

[1:35:32] Voice 10: Yeah, you can play.

[1:35:33] Voice 10: We get there.

[1:35:34] Voice 14: We're so engaged.

[1:35:36] Voice 14: We have red lights.

[1:35:38] Voice 14: I think on the way now,

[1:35:40] Voice 14: we waited for six seconds.

[1:35:43] Voice 14: We're going to

[1:35:46] Voice 4: wait for an hour.

[1:35:47] Voice 4: Yeah.

[1:35:47] Voice 4: Right?

[1:35:48] Voice 4: We're going to drive into Victoria,

[1:35:49] Voice 14: which is all red lights.

[1:35:51] Voice 14: And then we come back here, because we're sitting in our little red light.

[1:36:05] Voice 14: Thank you for joining us.

[1:36:22] Voice 14: less, not more, not more, that's right, that's not going

[1:36:26] Voice 14: to be, you know, if it's

[1:36:28] Voice 3: not going to satisfy

[1:36:29] Voice 14: anything,

[1:36:29] Voice 3: I

[1:36:31] Voice 14: mean, I don't, I just feel like, I don't want to, if you feel like the opinion is

[1:36:38] Voice 14: not going to satisfy people's questions, then we should just ask for another one, and you get to

[1:36:46] Voice 14: And then ask for another one and have it drafted with a new texture.

[1:36:51] Voice 14: Right.

[1:36:52] Voice 3: Because otherwise it's a waste of time.

[1:36:54] Voice 3: And then people ask questions.

[1:36:56] Voice 3: And then we all look like we have not a very good answer.

[1:37:00] Voice 3: Yeah.

[1:37:02] Voice 3: So we're all the same patient.

[1:37:05] Voice 3: So we'll ask questions.

[1:37:06] Voice 3: So we can have a meeting that

[1:37:09] Trustee Elliott (probable): we

[1:37:10] Voice 3: both reviewed it and we feel like it's not answering the question.

[1:37:14] Trustee Elliott (probable): Yeah.

[1:37:16] Trustee Elliott (probable): Can we say that?

[1:37:18] Voice 3: Yeah.

[1:37:18] Voice 3: Yeah, because you're not disclosing an opinion.

[1:37:20] Voice 3: You're just saying, I've read it.

[1:37:22] Voice 14: And you're talking about the opinions.

[1:37:23] Voice 14: It's a little kind of a word trick that you can use.

[1:37:25] Voice 14: You can say, I've read the opinion.

[1:37:27] Voice 14: Well, I understand.

[1:37:28] Voice 14: That's the opinion.

[1:37:30] Voice 14: Yeah.

[1:37:30] Voice 14: That's what you're

[1:37:31] Voice 14: saying.

[1:37:32] Voice 14: that when you

[1:37:33] Trustee Elliott (probable): see that

[1:37:36] Trustee Elliott (probable): my inclusion

[1:37:39] Trustee Elliott (probable): of this paragraph

[1:37:40] Trustee Elliott (probable): that it has

[1:37:43] Trustee Elliott (probable): in effect

[1:37:45] Trustee Elliott (probable): renewed

[1:37:49] Trustee Elliott (probable): it's

[1:37:50] Voice 14: renewed

[1:37:51] Voice 14: people know

[1:37:52] Voice 14: people are coming

[1:37:53] Trustee Elliott (probable): and I

[1:37:54] Voice 10: like

[1:37:54] Trustee Elliott (probable): what you're saying

[1:37:56] Voice 10: about

[1:37:56] Voice 10: so

[1:37:57] Trustee Elliott (probable): that's just

[1:39:01] Voice 14: You might just have to get the transcripts down.

[1:39:50] Voice 10: garage with a studio on top of it right and it's 20 just under i think it's 22 feet

[1:39:56] Voice 10: lines right we're allowed 25 feet but it's in one in one

[1:40:01] Voice 10: 11 feet seven inches from this probably and in the other corner i think it's going to be

[1:40:09] Voice 10: 40 feet like it kind of goes on an angle and i think

[1:40:12] Trustee Elliott (probable): it's that that's right yes

[1:40:13] Trustee Elliott (probable): i

[1:40:14] Voice 10: think it would have made no difference whatsoever

[1:40:26] Trustee Elliott (probable): to our

[1:40:27] Voice 10: neighbors because noise level is not going to mean anything and and and even the

[1:40:33] Voice 10: you know the proximity of it that's not going to have a significant either because there is

[1:40:41] Voice 10: one time a day we have like that sunshine but it would only be worse if

[1:40:45] Voice 10: it's further back

[1:40:46] Voice 10: so those kinds of things

[1:41:00] Voice 10: No, no, we're fine because it's an accessory, and it's 25 feet in height, but that's just

[1:41:13] Voice 10: one observation that I make, I don't know whether it makes any difference or what my

[1:41:18] Voice 10: neighbors would say and i really like my neighbors right but um i think if they really just you

[1:41:25] Voice 10: really think about it and go take a look yeah to see what the difference between like you guys

[1:41:29] Voice 10: not much to cause that much concern that people want to change the

[1:41:40] Voice 10: They don't plan it because they

[1:41:42] Trustee Elliott (probable): don't have it.

[1:41:43] Trustee Elliott (probable): I think I have the mushroom there for you on the reception.

[1:41:47] Voice 14: All right, everybody,

[1:41:47] Trustee Elliott (probable): call the meeting back to order.

[1:41:51] Trustee Elliott (probable): Folks, do you want to sit and watch?

[1:41:59] Trustee Elliott (probable): Now we get to the real serious part.

[1:42:02] Trustee Elliott (probable): Magic cookies.

[1:42:07] Trustee Elliott (probable): Thank you for the cookies, whoever brought them.

[1:42:10] Trustee Elliott (probable): That

[1:42:10] Voice 4: was the goal of Monica.

[1:42:12] Trustee Elliott (probable): Oh, yeah.

[1:42:13] Trustee Elliott (probable): Definitely helpful.

[1:42:17] Trustee Elliott (probable): Wow.

[1:42:21] Voice 14: That was

[1:42:22] Trustee Elliott (probable): exactly what I was thinking.

[1:42:25] Voice 14: Sure.

[1:42:27] Voice 14: I made it.

[1:42:28] Voice 14: Thank you, Paul.

[1:42:30] Voice 14: That's left in the house.

[1:42:31] Voice 14: Good.

[1:42:32] Trustee Elliott (probable): Okay, so we're going to call the meeting back to order.

[1:42:35] Trustee Elliott (probable): It's 1214.

[1:42:37] Trustee Elliott (probable): We've all had our fill of cookies.

[1:42:38] Trustee Elliott (probable): Thank you.

[1:42:43] Trustee Elliott (probable): And so now we'll get to the meat of our work, which is the the local trust committee work

[1:42:50] Trustee Elliott (probable): program.

[1:42:51] Trustee Elliott (probable): And we have a staff report from pages 23 to 39.

[1:42:57] Trustee Elliott (probable): And so Kim is online as well as Robert, I'll sum it up.

[1:43:01] Trustee Elliott (probable): Okay.

[1:43:01] Trustee Elliott (probable): So

[1:43:02] Voice 14: the staff report outlines where the LTC has gotten to today, including third meeting

[1:43:08] Voice 14: those questions passed. So basically the June 3rd meeting the LCC decided to proceed you know

[1:43:16] Voice 14: further with their OCP amendment project and so you'll see that you have no top priority projects

[1:43:22] Voice 14: right now so you're going to clear the decks if you like before what the local trust committee

[1:43:27] Voice 14: wants to do. The LCC indicated they wanted to look at changes

[1:43:33] Voice 11: that were made by model 1.2 and

[1:43:35] Voice 14: staff to come back. This is the staff work as a result. So the recommendation is that if you

[1:43:41] Voice 14: do still want to proceed with that, that you use a minor project, one active minor

[1:43:48] Voice 14: project at one time, to consider land use by-law amendments and specifically, but not necessarily

[1:43:56] Voice 14: limited to, reviewing the amendments made by by-law 122. There could be other sort of minor

[1:44:04] Voice 14: things that come up during the process or staff we keep a you know tracking sheet of technical

[1:44:09] Voice 14: problems or amendments that can be made so some of those could potentially be included as well

[1:44:15] Voice 14: um and in that direction and we'll come back with um a report outlining the potential changes with

[1:44:23] Voice 14: options uh project charter so the project charter is the mechanism that establishes

[1:44:29] Voice 14: what are the deliverables what's the scope of the project what's the timeline

[1:44:33] Voice 14: line, what's

[1:44:34] Voice 12: the budget, and so on, and what are the resources available to support this project,

[1:44:38] Voice 12: puts that into a

[1:44:39] Voice 14: single document that guides the local trust committee, and also I'd ask

[1:44:46] Voice 14: the local trust committee to think about in its deliberation today, giving us some direction on

[1:44:54] Voice 14: the type of process you want to see, you know,

[1:44:57] Voice 14: how you want to engage with the community

[1:45:03] Voice 4: You

[1:45:04] Voice 14: can incorporate that into a project charter, you can revise it on something to start in terms of what

[1:45:12] Trustee Elliott (probable): do you want to do the consultation.

[1:45:16] Trustee Elliott (probable): Okay, so there's some options with engagement that we can explore.

[1:45:23] Trustee Elliott (probable): Yes. Okay, that's good to know.

[1:45:27] Trustee Elliott (probable): So trustees, let's open this up for conversation.

[1:45:32] Trustee Elliott (probable): Of course, you've read the report and I'm sure you've got some ideas.

[1:45:36] Trustee Elliott (probable): I have a few ideas.

[1:45:38] Trustee Elliott (probable): So what I would like to suggest is that we perhaps hold another special meeting whereby

[1:45:50] Trustee Elliott (probable): we take a look at the changes that were brought forward under By-law 122 and go through them

[1:45:57] Trustee Elliott (probable): one by one and identify those that we have no issue with and those stay. Those that look like

[1:46:06] Trustee Elliott (probable): they have caused a need for more conversation, highlight those items. And then we just pull

[1:46:14] Trustee Elliott (probable): those items forward as topics to move forward on. And then I would like to group together those

[1:46:21] Trustee Elliott (probable): those items that are going to be just small changes or short conversations,

[1:46:28] Trustee Elliott (probable): anticipated short conversations, deal with those items first.

[1:46:34] Trustee Elliott (probable): And then the items that look like they're going to be a longer conversation

[1:46:38] Trustee Elliott (probable): and require a lot more community input and engagement,

[1:46:43] Trustee Elliott (probable): those items, we can either choose to return it to the original language

[1:46:51] Trustee Elliott (probable): in 114 moving forward to a new solution or we can look at moving forward with the wording as

[1:47:00] Trustee Elliott (probable): it currently stands and amend it to new wording so on those on those items that are going to have

[1:47:07] Trustee Elliott (probable): a lot more conversation for example the health size or setbacks for health and I'm just throwing

[1:47:18] Trustee Elliott (probable): these out because these seem to be the topics of conversation that we propose or i would like to

[1:47:24] Trustee Elliott (probable): propose that we have a community subcommittee i don't know exactly how this all happens but that

[1:47:31] Trustee Elliott (probable): we've got a subcommittee that is made up of community members where we've got

[1:47:37] Voice 6: equal voices

[1:47:38] Voice 6: in there and they can work out various solutions that get presented either to the apc

[1:47:47] Trustee Elliott (probable): and then to

[1:47:48] Trustee Elliott (probable): us and we move forward based on new solutions that will hopefully address the concerns that

[1:47:56] Trustee Elliott (probable): are being raised by

[1:47:57] Voice 6: the various voices the voices that weren't

[1:48:05] Trustee Elliott (probable): happy with 114 as it stood and the

[1:48:07] Trustee Elliott (probable): voices that are unhappy with where we're currently sitting at 122. Okay so kind of pause you here

[1:48:13] Trustee Elliott (probable): because you've talked about your choice of project the scope how to determine the scope and the

[1:48:18] Trustee Elliott (probable): process so should we take things one at a time um because that was a lot okay i'm a little bit lost

[1:48:27] Trustee Elliott (probable): you're clear on your thinking because you've thought it through but just to allow us to

[1:48:31] Trustee Elliott (probable): absorb yeah so if i could summarize do you you're in favor of um looking at the minor luv amendments

[1:48:39] Trustee Elliott (probable): as the minor project yes because that's what your choice yeah okay and still seems okay so i see

[1:48:46] Trustee Elliott (probable): i'm still hearing even in this room today the main topic of conversation is still bylaw 122

[1:48:53] Trustee Elliott (probable): the main topic that had come through before was 122 there's there is still we don't have a cohesive

[1:49:02] Trustee Elliott (probable): agreement by the community members who are living under this bylaw can i suggest something just just

[1:49:11] Trustee Elliott (probable): Just to reframe the conversation, we're no longer talking about Bylaw 122.

[1:49:17] Trustee Elliott (probable): We're talking about LUV amendments.

[1:49:19] Trustee Elliott (probable): So the minor project would be LUV amendments.

[1:49:22] Voice 5: Sure.

[1:49:22] Trustee Elliott (probable): Okay.

[1:49:23] Trustee Elliott (probable): So we're amending our land use bylaw.

[1:49:26] Trustee Elliott (probable): And whether that's limited to what was in Bylaw 122 or other changes, it's an LUV amendment project.

[1:49:36] Trustee Elliott (probable): That's what's sort of on the decks today.

[1:49:39] Trustee Elliott (probable): Because Bylaw 122 is gone.

[1:49:41] Trustee Elliott (probable): it's been adopted into 144 114 114

[1:49:51] Trustee Elliott (probable): there's only four lgcs and like five million bylaws to keep track of i

[1:49:56] Trustee Elliott (probable): now got 123 and 122 straight in my head great okay so we're talking about an lub amendment

[1:50:04] Trustee Elliott (probable): amendment project yeah great okay so can we just stick with talking about what kind of project we

[1:50:11] Trustee Elliott (probable): want just make sure that's the direction we want to go and then we'll talk about scope and then

[1:50:16] Trustee Elliott (probable): we'll talk about process sure does that sound okay yep how about you tag

[1:50:21] Voice 14: what's the order

[1:50:26] Trustee Elliott (probable): well we're we're looking at our priorities for the work plan and so the recommendation coming

[1:50:33] Trustee Elliott (probable): coming out of our last decision is to look at the LUB amendments so that what changes need to be

[1:50:43] Trustee Elliott (probable): made for the land use bylaw and moving away for the language of bylaw 122 which was a specific

[1:50:51] Trustee Elliott (probable): set of amendments which have now been incorporated into your total land use bylaw so what are your

[1:51:00] Trustee Elliott (probable): thoughts on um this as a project is it still the direction that you'd like to go yes

[1:51:08] Voice 3: i i feel like

[1:51:11] Voice 3: we can't we can't resolve the different opinions in the community without going there but i'm i'm

[1:51:20] Voice 3: cautious now because it's very easy to be misread on this and so i just want to be clear that

[1:51:26] Voice 3: But saying that we want to look at it doesn't mean, for me,

[1:51:31] Voice 3: doesn't mean that I want a certain outcome.

[1:51:34] Voice 3: It's the process.

[1:51:35] Voice 3: I want, like, in my opinion, I went to three meetings

[1:51:38] Voice 3: before I was put my name forward for a trustee.

[1:51:42] Voice 3: And the process there, to me, was horrible.

[1:51:47] Voice 4: The

[1:51:47] Voice 3: consultation was not functioning as a consultation.

[1:51:50] Voice 3: It was a charade, basically.

[1:51:54] Voice 3: And I want to see if we can do it right.

[1:51:56] Voice 3: And I feel like this is our opportunity to see if we can do it right.

[1:52:01] Voice 3: And so we're going to look at those issues that people have strong feelings about on both sides or various directions, could be many sides.

[1:52:12] Voice 3: And we should have that process of looking at that and trusting that we can work with each other through dialogue to decide how we're going to move forward.

[1:52:23] Voice 3: That's what I'm interested in doing.

[1:52:25] Trustee Elliott (probable): Okay. So what I'm hearing is you're really interested in finding a way to process that works.

[1:52:34] Trustee Elliott (probable): And you also believe that using a targeted or a minor LUB project is the content or the project that we want to examine this process.

[1:52:48] Trustee Elliott (probable): but for you the process and getting community engagement and getting to a good place with

[1:52:53] Trustee Elliott (probable): good dialogue is more important or as important as what we actually do yeah

[1:52:59] Voice 3: what um sorry

[1:53:03] Voice 3: that's the healing that needs to happen is that we need to experience a process that works that's

[1:53:08] Voice 3: inclusive that everybody has opportunity to be part of that's what we need to do to heal whatever

[1:53:12] Voice 3: the concept of rift is for people the difficulty with the community conversations right now

[1:53:19] Voice 3: that's what we need to do we need to experience so we can do this differently okay and i'm concerned

[1:53:24] Voice 3: about leaving it behind i mean for me personally the issues there are not something that i feel

[1:53:30] Voice 3: like we absolutely have to solve like we could just step away and say well you know whatever

[1:53:35] Voice 3: we're not totally happy with it we could walk away and say let's just move on from here

[1:53:39] Voice 3: i don't think we can solve our our community issues by doing that

[1:53:45] Voice 4: so

[1:53:46] Voice 3: that would be just kind

[1:53:48] Voice 3: of pushing the problems ahead and not resolving it. So I feel like we don't have an opportunity

[1:53:54] Voice 3: to do that if we

[1:53:56] Voice 3: want to actually resolve it, because then we're just making a portion of

[1:54:00] Voice 3: people happy. That's all I want to make. Everybody feel like they can live with whatever we come up

[1:54:05] Voice 3: with. Right.

[1:54:07] Voice 3: And I think that's possible.

[1:54:09] Trustee Elliott (probable): So we've got these three considerations, project,

[1:54:11] Trustee Elliott (probable): scope, and process. And I'm hearing both of you are in favour of making the project a minor,

[1:54:18] Trustee Elliott (probable): LUB amendments um because I am a member of the LTC I will step aside from my role as a chair

[1:54:25] Trustee Elliott (probable): and offer my perspective right if that's okay of course um just from from hearing what what I have

[1:54:35] Trustee Elliott (probable): um and I am wondering if perhaps embarking on a different project that has a broader

[1:54:45] Trustee Elliott (probable): broader um base of potential for consensus building where the issues are not already fraught

[1:54:57] Trustee Elliott (probable): and have a history of divisiveness may be a better foundation to build a process from

[1:55:05] Trustee Elliott (probable): and so i would just i've been thinking about this quite a lot i am very passionate about

[1:55:12] Trustee Elliott (probable): reconciliation and about engagement with First Nations, I do hear that there's been a lot of

[1:55:18] Trustee Elliott (probable): community initiative and relationship building with the Wissanik peoples and the school board.

[1:55:27] Trustee Elliott (probable): That's one potential project that would be something that I would wholeheartedly cheer

[1:55:32] Trustee Elliott (probable): embarking on and it has been championed by some of your community members

[1:55:40] Trustee Elliott (probable): today but more importantly than the choice of the project i wonder if it would be helpful to

[1:55:48] Trustee Elliott (probable): get away from this history or give it some breathing space and develop a process that

[1:55:57] Trustee Elliott (probable): works for this community develop some trust in the process and then come back and revisit your

[1:56:04] Trustee Elliott (probable): your LEB amendments. And in the meantime, the amendments, we can, it's a testing ground that

[1:56:11] Trustee Elliott (probable): you could see, are they working? Are they not? What is actually the problem? Are these problems

[1:56:17] Trustee Elliott (probable): of an imaginary nature that we're worried about what could happen? Or the actual problems that

[1:56:25] Trustee Elliott (probable): we really do need to address, you know, and in two years, that's a project. Now we have a very

[1:56:30] Trustee Elliott (probable): very clear idea of what the issues are. So I just submit that as a different view. I'm not going to

[1:56:40] Trustee Elliott (probable): vote against the will of this LTC and the community, but my job is to bring the regional

[1:56:47] Trustee Elliott (probable): perspective, is to bring a bit of an outside perspective. And this is what I see is this is

[1:56:53] Trustee Elliott (probable): a contentious issue and it will be really tough to get through because we're already stuck in the

[1:57:00] Trustee Elliott (probable): the nitty-gritty of very they feel really important but I feel like we got stuck here

[1:57:07] Trustee Elliott (probable): in some of the minutiae I'm sorry it's not minutiae but they're bylaws that have to do

[1:57:13] Trustee Elliott (probable): with house sizes and setbacks and it does matter but there are bigger problems there are bigger

[1:57:17] Trustee Elliott (probable): more complex issues that I really would challenge this community to see can we rally around something

[1:57:26] Trustee Elliott (probable): something that can affect all of us but isn't so personal as you know these sighting and use

[1:57:34] Trustee Elliott (probable): considerations it's something that we can all look at we can stand together and look at and go oh

[1:57:40] Trustee Elliott (probable): climate change how are we going to address that or wildfire protection or reconciliation with first

[1:57:46] Trustee Elliott (probable): nations so those or affordable housing so that's the perspective i offer um i'm an outsider i'm not

[1:57:56] Trustee Elliott (probable): you know party to all the discussion that's happened in this community but um that's just

[1:58:02] Trustee Elliott (probable): my perspective on the project so i'm just like to do it so i believe at the the june 3rd meeting

[1:58:12] Trustee Elliott (probable): we already made a decision that the that this was going to be our minor project so i'd like to stick

[1:58:18] Trustee Elliott (probable): with this being a minor project but i think what you're what you're saying is sort of what i'm

[1:58:23] Trustee Elliott (probable): saying too as far as how to break this up by dealing with the smaller items that didn't have

[1:58:30] Trustee Elliott (probable): an opportunity for discussion by the community when they were being pounced they need to have

[1:58:37] Trustee Elliott (probable): an opportunity to have a discussion to make sure that they are also correct so by dealing with the

[1:58:43] Trustee Elliott (probable): smaller things such as the containers the changes to the agricultural uh tourism wording there's a

[1:58:50] Trustee Elliott (probable): a whole list of items that never got community discussion we need to have that opportunity so

[1:58:56] Trustee Elliott (probable): let's deal with those that's what i was trying to say let's deal with the small items that are not

[1:59:01] Trustee Elliott (probable): contentious first

[1:59:02] Voice 4: while

[1:59:03] Trustee Elliott (probable): putting aside the larger contentious items later um that was what i was

[1:59:10] Trustee Elliott (probable): trying to do how do you evaluate um what is contentious and not contentious well i was going

[1:59:16] Trustee Elliott (probable): to say the contentious items would be the items that are being raised and being very passionately

[1:59:23] Trustee Elliott (probable): discussed such as the house sizes the setbacks those are the ones that are the the most

[1:59:32] Trustee Elliott (probable): passionately discussed items right now and by going through like I said by looking at the

[1:59:38] Trustee Elliott (probable): changes that were brought forward under bylaw 122 we can take a look at the items that did not have

[1:59:45] Trustee Elliott (probable): a chance for community discussion bring forward ask if there is any discussion if there is anything

[1:59:53] Trustee Elliott (probable): that requires an explanation because a lot of those didn't get an explanation either

[2:00:00] Trustee Elliott (probable): sure that they are correct. And then yes, move on to something

[2:00:03] Trustee Elliott (probable): else.

[2:00:07] Trustee Elliott (probable): Thoughts on process and scope?

[2:00:10] Trustee Elliott (probable): Yeah, so

[2:00:10] Voice 3: thank you for sharing your perspective from a bit of

[2:00:15] Voice 3: an outside view, because that's always valuable. I agree with

[2:00:22] Voice 3: much of that. And that, you know, this is so charged, it's

[2:00:26] Voice 3: like, how are we going to possibly win with this one

[2:00:29] Voice 3: kind of thing right so that that reality is there and i recognize that the the so the

[2:00:35] Voice 4: other side of

[2:00:37] Voice 4: it is if like if

[2:00:42] Voice 3: we as a as a um as a trustees decide for everyone that that's how we feel and

[2:00:50] Voice 3: we're going to put it aside like following your suggestion pick up something else that's also

[2:00:54] Voice 3: important or maybe more important. I feel like on the receiving end of that, for

[2:01:01] Voice 3: those who are really concerned about it, that's gonna feel like we just got shut

[2:01:05] Voice 3: down and

[2:01:05] Voice 7: I'm

[2:01:06] Voice 3: not gonna request a process about the next project here. I'm

[2:01:10] Voice 3: completely digging my heels in and I'm gonna fight it every step of the way

[2:01:14] Voice 3: because I just got slammed the door in my face. That is my biggest concern about

[2:01:19] Voice 3: to that approach and so as difficult as it might be to go through sometimes it's through the

[2:01:26] Voice 3: difficulty that we succeed to right like sometimes the elephant in the room just you just have to

[2:01:31] Voice 3: deal with it you know

[2:01:32] Voice 3: don't push it aside don't try to skirt around that kind of leads me to

[2:01:37] Voice 3: comment a little bit about what your suggestion is christina that we tackle the easy stuff first

[2:01:43] Voice 3: part

[2:01:47] Voice 6: of me agrees

[2:01:47] Voice 3: with a part of that but i'm concerned also that the dynamic that is right now

[2:01:55] Voice 3: is very much like us and them cut everything according to camps there's this camp and that

[2:01:59] Voice 3: camp and there might be variations somehow but there's kind of two camps and it's kind of like

[2:02:05] Voice 3: if we're going to start with the easy stuff each camp has to prove that they can win on the easy

[2:02:10] Voice 3: points and so it's going to be about proving that we can we can have input we can have

[2:02:16] Voice 3: power we can we can get our way so the easy stuff that we do is going to be charged because if we

[2:02:25] Voice 3: can win on one of those then we have a better chance at winning on the big important stuff

[2:02:29] Voice 3: that comes later so my strategy is opposite and like for business too like you've got an agenda

[2:02:35] Voice 3: or you've got a project, you know, that you're asked to do and design a process for or whatever,

[2:02:44] Voice 3: do the hardest stuff first because once you've done the hardest stuff the rest is just like

[2:02:49] Voice 3: walls like a river. So that's kind of my thought on that but I don't want to stand in the way of

[2:02:56] Voice 3: that kind of thing but you know anyway just sharing my experience.

[2:03:01] Trustee Elliott (probable): You have an interesting

[2:03:03] Trustee Elliott (probable): interesting perspective as well and I do agree that that is also a very valid approach my hope

[2:03:09] Trustee Elliott (probable): was by dealing with the small items in a shorter time frame we can make progress and we can um we

[2:03:17] Trustee Elliott (probable): can give voice to items in captions to kind of a voice like to

[2:03:22] Voice 3: well

[2:03:23] Trustee Elliott (probable): but like you said um

[2:03:27] Trustee Elliott (probable): it's it's like do do we make some progress and then in the new year

[2:03:31] Trustee Elliott (probable): we form these because while we form these committees that's going to take time i was

[2:03:35] Trustee Elliott (probable): hoping that we can use some of these other items along as as that's happening so that we can get

[2:03:40] Trustee Elliott (probable): some work done in tandem because it's going to be a lot of discussion once the sub like i said

[2:03:47] Trustee Elliott (probable): i'm hoping that if this if this is the way it goes that we get community subcommittees together

[2:03:53] Trustee Elliott (probable): to work together to come up with various solutions to bring forward so it's not going to be

[2:03:58] Trustee Elliott (probable): a solution that this is this is you know

[2:04:02] Voice 4: the

[2:04:03] Trustee Elliott (probable): uh the almighty solution but options to come forward

[2:04:09] Trustee Elliott (probable): that we can consider so while that's in progress um we might have an opportunity to also move

[2:04:16] Trustee Elliott (probable): some of the i'm calling them smaller items because i i don't think that some of them will have

[2:04:24] Trustee Elliott (probable): much discussion but they still need to have time to have a voice they still need to have a place

[2:04:29] Trustee Elliott (probable): and what i would like to see is one topic at a time i don't want to see the you know 10-15 items

[2:04:37] Trustee Elliott (probable): all like together and you've got you know a town hall of 20 minutes to address it in

[2:04:44] Trustee Elliott (probable): because it does that that that failed okay so pause pausing here um i want to check in with um

[2:04:53] Trustee Elliott (probable): when we're talking about process and dealing with one by law amendment at a time

[2:04:59] Trustee Elliott (probable): in terms of the official public hearing process that needs to happen

[2:05:04] Trustee Elliott (probable): and then what christina or trustee evans is suggesting about community working groups

[2:05:10] Trustee Elliott (probable): how what what is the range of things that you've seen and what's possible and what's not in the

[2:05:19] Trustee Elliott (probable): legislative framework that we've i'm just going to interrupt that didn't mean one public hearing

[2:05:23] Trustee Elliott (probable): at a time i'm in special

[2:05:24] Trustee Elliott (probable): meeting at a time okay yeah

[2:05:26] Voice 14: no that's possible it's it's a really common

[2:05:31] Voice 14: approach to say you know usually it's for like a more significant series of byline amendments

[2:05:38] Voice 14: especially bcs tasked with addressing individual topics and reporting back

[2:05:45] Voice 14: um you need consultation events on particular topics and then people who may not be interested

[2:05:55] Voice 14: in the other topics will come to that one and waste their time um yeah that's all that's all

[2:06:03] Trustee Elliott (probable): pretty practical but in terms of uh striking committees that are not advisory committees or

[2:06:13] Trustee Elliott (probable): sort of working groups what's the what's the relative ease of having a working group that

[2:06:19] Trustee Elliott (probable): can give information that can meet freely doesn't have the open meeting rules applied and minute

[2:06:25] Trustee Elliott (probable): taking how can that feed into the process as opposed to the official apcs that need to be

[2:06:32] Trustee Elliott (probable): legally constituted and have a different process so

[2:06:35] Voice 3: you know it's like say there's an existing

[2:06:37] Voice 3: in community

[2:06:37] Voice 14: they're a stakeholder essentially right so they're giving their opinion but they're

[2:06:43] Voice 14: not they don't have the same status and the same protections the advisory planning commission has

[2:06:51] Voice 14: so legally an advisory planning commission is protected from being sued um they do have to

[2:06:58] Voice 14: have open meetings um and they have to have minutes and they have a chair etc and so there's

[2:07:04] Voice 14: some rigor around it, and some openness around it,

[2:07:06] Voice 7: and there's pros and cons to all the approaches.

[2:07:13] Voice 6: But what reckon groups are?

[2:07:18] Voice 14: They would just be an ad hoc group of people giving you their opinion,

[2:07:21] Voice 14: right, and you take it as just that, right, with all the drawbacks, as they don't necessarily

[2:07:31] Voice 14: They may have a self-selection bias, I would treat that as if it was, it's not an official

[2:07:40] Voice 14: body, it's just a community.

[2:07:43] Trustee Elliott (probable): But we can strike a special APC group specifically tasked with this.

[2:07:49] Voice 14: We can strike one or more special APCs, and like I said, then they have protection, and

[2:07:55] Voice 14: And they have that, well, I guess I'll say the community will have the confidence

[2:08:00] Voice 14: they can attend those meetings and watch that discussion and participate in the discussion.

[2:08:05] Voice 14: And there's a record.

[2:08:07] Voice 14: And a record, a secretary is provided, it's going to prepare minutes,

[2:08:14] Voice 14: notice that it's being tested, it's meeting.

[2:08:17] Voice 14: So, yes, there's a process associated with that, but it provides that

[2:08:21] Voice 7: higher level

[2:08:23] Voice 14: that's given to the recommendations, where can I come to that?

[2:08:28] Voice 12: right that's a quick question quick question does that also accord uh some access to resources yes

[2:08:35] Voice 14: that's the other

[2:08:36] Voice 14: thing yeah we can't pay for you know if you and your buddies together together

[2:08:41] Voice 14: we pay for the costs associated especially so

[2:08:47] Voice 12: preparing materials that's

[2:08:50] Voice 14: for renting a room

[2:08:54] Voice 14: which

[2:08:55] Trustee Elliott (probable): ultimately affects the project budget if we can't go over five thousand dollars

[2:09:00] Trustee Elliott (probable): the apc meetings and all those costs are included in your project budget so

[2:09:05] Trustee Elliott (probable): um we just have to be mindful of that and i think i think from looking at our

[2:09:12] Trustee Elliott (probable): budgets on a monthly basis we're actually i think we'd be okay because

[2:09:18] Voice 7: we're only spending

[2:09:19] Voice 7: spending about 60% of the budget we're

[2:09:26] Voice 6: also having double the meetings that I

[2:09:29] Trustee Elliott (probable): know but that's

[2:09:30] Trustee Elliott (probable): including that in the monthly budgets that we're getting we're still under spending

[2:09:35] Trustee Elliott (probable): okay so any more thoughts about process you mentioned easy items and sort of separating

[2:09:46] Trustee Elliott (probable): those from the more contentious or challenging items um but this leads to the question of scope

[2:09:55] Trustee Elliott (probable): um uh is your thinking that the scope would be mainly what was contained by the amendments

[2:10:03] Trustee Elliott (probable): in that bylaw or is there other things that you want to look at because we'll need to give

[2:10:10] Trustee Elliott (probable): um the planner some specific direction as so that she can create the project charter

[2:10:17] Trustee Elliott (probable): because that

[2:10:18] Voice 14: could be part of the process the early part of the process if some some other

[2:10:21] Voice 14: issues might arise you can change the job it's a living in document project charter if you change

[2:10:28] Voice 14: it i mean like any

[2:10:29] Voice 3: project management uh if you expand the scope should we have that more budget

[2:10:34] Voice 3: it or more time yeah

[2:10:36] Voice 4: perfect could

[2:10:39] Voice 3: we do a hybrid of the easy first versus the hard first and do

[2:10:44] Voice 3: one easy and one hard i think

[2:10:49] Trustee Elliott (probable): we could set it up however if we feel it's going to progress

[2:10:53] Trustee Elliott (probable): fast like i said i would my preference would be to strike a special apc to deal with

[2:11:01] Trustee Elliott (probable): contentious items and then perhaps through our meetings we can deal with the other items until

[2:11:07] Trustee Elliott (probable): solutions are brought forward so that will be a continuous um that that will be that will be

[2:11:13] Trustee Elliott (probable): driven by a different group initially until and then they'll be reporting back

[2:11:18] Voice 4: to us and we try

[2:11:25] Voice 7: and

[2:11:26] Voice 4: also look

[2:11:27] Trustee Elliott (probable): at whether or not we ask the current pc if they if they could take if they could take

[2:11:33] Trustee Elliott (probable): yeah so I'm trying to imagine this process so an APC needs to get a referral from the LTC so

[2:11:40] Trustee Elliott (probable): you've got a meeting coming up let's say and you refer you know these four topics to your APC and

[2:11:49] Trustee Elliott (probable): they meet and deliberate however they want and deliver their recommendations to you and then

[2:11:56] Trustee Elliott (probable): you deliberate on that and then we have to draft a proposed sort of amendment to our bylaw and then

[2:12:06] Trustee Elliott (probable): that goes to first reading so are you suggesting that only these contentious issues would potentially

[2:12:14] Trustee Elliott (probable): go to the apc we'd redrafted public hearing and then go through that process and then the

[2:12:23] Trustee Elliott (probable): the smaller issues and then the bigger issues

[2:12:27] Trustee Elliott (probable): or the bigger issues and then the smaller issues.

[2:12:28] Trustee Elliott (probable): Like you're not seeing a tandem process,

[2:12:32] Voice 1: you're seeing a sequential.

[2:12:34] Trustee Elliott (probable): No, I'm seeing tandem.

[2:12:35] Trustee Elliott (probable): So if these items go to the APC to work through,

[2:12:39] Trustee Elliott (probable): while they're working on that,

[2:12:41] Trustee Elliott (probable): we're not just going to sit here and go,

[2:12:43] Trustee Elliott (probable): well, that's level.

[2:12:44] Trustee Elliott (probable): We can actually then work through the smaller items

[2:12:47] Trustee Elliott (probable): one at a time.

[2:12:48] Trustee Elliott (probable): And if they're quick and easy to resolve,

[2:12:50] Trustee Elliott (probable): awesome, then a check mark is put.

[2:12:52] Trustee Elliott (probable): it and that's set aside but each one of those items needs a public hearing no well each one

[2:12:58] Trustee Elliott (probable): of those items we can have uh like a special meeting and say is there an issue here if there's

[2:13:04] Trustee Elliott (probable): no issue then my issue is spending public money on

[2:13:08] Trustee Elliott (probable): many special meetings then we can have them

[2:13:11] Trustee Elliott (probable): we still have to have a town hall so then maybe it's a regular meeting and we just have a longer

[2:13:15] Trustee Elliott (probable): town hall but my personal feelings here is that we need to look at the changes that were made

[2:13:21] Trustee Elliott (probable): because no discussion was held on a number of these items so and i'm quite sure that a number

[2:13:29] Trustee Elliott (probable): of those items will not be contentious and will not require a change but i think it's worth our

[2:13:35] Trustee Elliott (probable): due

[2:13:35] Voice 4: diligence to look i'm gonna have to

[2:13:45] Trustee Elliott (probable): do some thinking about the resourcing for this

[2:13:49] Trustee Elliott (probable): because resourcing endless special meetings which has been happening is not a practice that we can

[2:13:57] Trustee Elliott (probable): continue so we really have to actually plan what will happen in sequence yes there are mechanisms

[2:14:05] Trustee Elliott (probable): other than just like

[2:14:07] Voice 14: a special meeting you know there's online engagement online surveys especially

[2:14:13] Voice 14: if it's huge looking for qualitative quantitative results so something that the ltc considers is

[2:14:21] Voice 14: probably pretty minor but they just want to make sure and get feedback on that they could ask for

[2:14:26] Voice 14: comment for a certain number of weeks so here's how you can comment you know multiple ways to

[2:14:33] Voice 14: comment um you don't hear

[2:14:35] Trustee Elliott (probable): anything or comments yeah that reassures me thank you yeah no that's

[2:14:42] Voice 3: great to hear that like for me the the big like what what is it what's the crux of the matter

[2:14:49] Voice 3: kind of thing what is it that's going to help us do this better than we did last time right

[2:14:53] Voice 3: because we we can easily repeat what we did last time or what the previous trustees did last time

[2:15:00] Voice 3: and that's i'm not interested in going back right that's the whole point of this whole exercise to

[2:15:04] Voice 3: me and if we hand it over to another uh ad hoc community group that can discuss and of course

[2:15:11] Voice 3: that can happen anytime nothing nobody's stopping anybody from getting together and talking right

[2:15:16] Voice 3: and so i i think that's a great idea go for it right but it's in terms of what we control and

[2:15:22] Voice 3: what you know we're in charge of so that free apc will be one of those avenues maybe some of

[2:15:27] Voice 3: the simple items some online you know consultation or whatever but at what point do we have a

[2:15:35] Voice 3: conversation about what what are the components of of coming up with a proposal so so like so we

[2:15:42] Voice 3: have a an issue here if you're gonna we have six let's oversimplify for discussion sake there's an

[2:15:48] Voice 3: an issue here you can be for it or against it or there's a proposal for how to deal with this

[2:15:53] Voice 3: problem and you can be for the proposed solution or it can be against it that's kind of the what

[2:16:00] Voice 3: we have now right but when a proposal comes forward and which is what we experienced if i

[2:16:08] Voice 3: look at this way my experience is that the many of the things that were proposed in the last lub

[2:16:18] Voice 3: was not considered at the meetings I was at.

[2:16:21] Voice 3: Nobody said what the rationale was,

[2:16:25] Voice 3: even though it was asked for repeatedly, repeatedly, repeatedly

[2:16:27] Voice 3: by myself and by others.

[2:16:30] Voice 3: What is the rationale for that?

[2:16:32] Voice 3: So when we have a problem ahead of us that we want to address

[2:16:36] Voice 3: and we want to solve it in one way or another,

[2:16:38] Voice 3: we ask for solutions to come forward.

[2:16:42] Voice 3: If we just do that, we're going to end up exactly in the same spot.

[2:16:46] Voice 3: because people

[2:16:47] Voice 3: will say i feel really really really strongly about this or you won't believe

[2:16:51] Voice 3: how strongly i feel about this and the other side person will say the exact same thing well i just

[2:16:56] Voice 3: can't stand that you know because i feel this way i mean that's not where we want to go i don't care

[2:17:01] Voice 3: how we feel

[2:17:07] Trustee Elliott (probable): we're trying to take that out of context

[2:17:15] Voice 3: but

[2:17:16] Voice 4: to me we have to guide the process or

[2:17:24] Voice 3: direct the process and that's part of what i'm going to

[2:17:28] Voice 3: do and and i'm going to give you a little bit of that now and that is if you're going to sway me

[2:17:34] Voice 3: one way or the other on an issue i need to hear what the problem is what you perceive is the

[2:17:41] Voice 3: the problem and I want to hear it very thoroughly so I understand that you know what the problem is

[2:17:46] Voice 3: and what's what this problem is to you and then I want you to then you can tell me your solution to

[2:17:53] Voice 3: it but then I'm going to ask you the solution that you're proposing what are the exact mechanisms of

[2:18:00] Voice 3: that solution that addresses the problem that you just described if you can't do that for me

[2:18:06] Voice 3: you don't have me on board i'm not going to make it up you have to do that you have to provide the

[2:18:14] Voice 3: link between solutions and the problems how does it solve the problem and that's the problem i have

[2:18:22] Voice 3: and i hear many others have had and have expressed it with like just to take an example of the rural

[2:18:28] Voice 3: house size what is the connection between the size of a house to environmental protection

[2:18:36] Voice 3: protection. And I'm all for environmental protection. I agree 100%. Many of the comments

[2:18:42] Voice 3: that we got, it's like, we've got to protect the environment, we've got to protect the environment,

[2:18:46] Voice 3: we've got... I have never said we shouldn't do that. To me, that's number one. I'm way ahead

[2:18:51] Voice 3: on that one. I'm an organic freedom, right? Like, totally. This is what I'm about. And so,

[2:18:59] Voice 3: but I fail still to see the connection. If there is a connection, please, somebody tell me what

[2:19:05] Voice 3: the connection is between reducing the opportunity for somebody to build a house above a certain size

[2:19:11] Voice 3: what exactly is the connection and i and that there might be a connection like for instance

[2:19:17] Voice 3: the one that we did here it's going to take more materials to do it so we're going to use more

[2:19:22] Voice 3: resources but totally agree that is a connection but we have all the other issues we have climate

[2:19:29] Voice 3: change we have you know there's potential sea level rise there's there's a number of things

[2:19:35] Voice 3: is in on the scale of that reducing some use of some materials is that really big enough for us to

[2:19:43] Voice 3: spend all that time to go all out and tick a whole bunch of people off because you told them what to

[2:19:48] Voice 3: do you know told them what they couldn't do that's my question so i'm going to evaluate everything

[2:19:56] Voice 3: like that so tell me what the problem is and make sure i and everybody else understands what the

[2:20:02] Voice 3: the problem is tell me what you propose the solution is and link the solution to how that's

[2:20:07] Voice 3: going to solve the problem because i do not see that that's what's missing in our process

[2:20:13] Voice 3: when do i have when do we have the opportunity to make that process clear because if we just

[2:20:18] Voice 3: ship it out and say you know uh atc go and do the stuff and bring us back some stuff we're going to

[2:20:23] Voice 3: have they're going to go to war internally they're going to come back with their war you know whatever

[2:20:28] Voice 3: and say, you know, half of us want this

[2:20:31] Voice 3: and the other half of us want that

[2:20:32] Voice 3: or whatever it might be.

[2:20:33] Voice 3: And it's because we feel really, really strongly about it.

[2:20:36] Voice 3: The strong feeling is fine,

[2:20:39] Voice 3: but you don't make decisions based on strong feelings.

[2:20:44] Voice 3: You make it on safety, efficiency, protection.

[2:20:50] Voice 3: Those are all the things that you make decisions on

[2:20:52] Voice 3: in our positions, I think.

[2:20:56] Voice 3: We can't make decisions

[2:20:58] Voice 3: because people feel really strongly so i don't know if my making sense yeah no

[2:21:02] Trustee Elliott (probable): i agree um so

[2:21:04] Trustee Elliott (probable): then i was just just before if i could respond um would you propose then a different sort of

[2:21:13] Trustee Elliott (probable): scoping exercise where because we're trying to decide what would be in scope if you could

[2:21:21] Trustee Elliott (probable): understand what is the problem that we're trying to address you know environmental protection

[2:21:27] Trustee Elliott (probable): protection, here are the mechanisms in this bylaw by which we're seeking to address it,

[2:21:32] Trustee Elliott (probable): is it meaning that, you know, like identifying the problem that this bylaw amendment is supposedly

[2:21:41] Trustee Elliott (probable): trying to address, like agritourism, accommodation, what's underneath that.

[2:21:46] Trustee Elliott (probable): So the scope could then be your problem solving.

[2:21:51] Voice 3: Like finding the rationale or finding missing rationale, is that what you're saying?

[2:21:55] Voice 3: the

[2:21:58] Trustee Elliott (probable): scope can be anything you want it to be get just for a minute get outside the what was limited

[2:22:03] Trustee Elliott (probable): by bylaw 122 what you're trying to do is address the problems in this community that are not

[2:22:12] Trustee Elliott (probable): satisfied by the current lub whether it's 114 or the amendments by 122 so if instead of limiting

[2:22:22] Trustee Elliott (probable): yourself to just the changes that bylaw 122 start to bring your proposal would be look at what is

[2:22:31] Trustee Elliott (probable): missing in our community that the bylaw is not addressing and that is the scope of your project

[2:22:36] Trustee Elliott (probable): i'm just going to interrupt you there again and remind us that we've already made a decision that

[2:22:41] Trustee Elliott (probable): we were going to you've never sent a resolution i know we can i know this now but i know but you

[2:22:48] Trustee Elliott (probable): You keep going down this path of making changes.

[2:22:50] Trustee Elliott (probable): No, no, no,

[2:22:51] Trustee Elliott (probable): it's about scope.

[2:22:52] Trustee Elliott (probable): I know it's about scope.

[2:22:53] Trustee Elliott (probable): You can choose what was in Bylaw 122, or you can add to it.

[2:22:57] Trustee Elliott (probable): So I'm asking Dag if that would be the parameters of this LUB amendment project.

[2:23:03] Trustee Elliott (probable): I would interject and say I think the changes that were done in 122 is a huge amount of scope.

[2:23:09] Trustee Elliott (probable): And I don't think you should add anything more to it.

[2:23:13] Trustee Elliott (probable): Okay, that is your perspective.

[2:23:14] Trustee Elliott (probable): you don't want to add to the project yeah anything else other than what was

[2:23:21] Trustee Elliott (probable): the proposal

[2:23:22] Voice 1: right now there

[2:23:23] Trustee Elliott (probable): may be things that come out during the process that have

[2:23:26] Trustee Elliott (probable): to be added

[2:23:27] Trustee Elliott (probable): in but i think at this point making the scope even larger is a mistake that is

[2:23:32] Trustee Elliott (probable): a perspective

[2:23:33] Trustee Elliott (probable): and i'm asking dad if in his consideration of the scope he wants to dig into the problems and

[2:23:39] Trustee Elliott (probable): perhaps examine was what I was trying to say before you had your talk was that part of the

[2:23:46] Trustee Elliott (probable): process the first thing that we need to do as part of the process is to come up with the

[2:23:53] Trustee Elliott (probable): like you said the reasons why we're doing this and the impact that the changes are going to

[2:23:59] Trustee Elliott (probable): to have so looking into the effect of the bylaw and then looking at why it needs to change

[2:24:08] Trustee Elliott (probable): and listing out like you said this this is the problem and this is these are the elements that

[2:24:16] Trustee Elliott (probable): it's affecting and from that build on when the solution comes back does it address this baseline

[2:24:24] Trustee Elliott (probable): that is our first activity but this is this is so what you're asking here for scope

[2:24:31] Trustee Elliott (probable): scope scope i think like my my position is keep it to the to the review of the changes made under 122

[2:24:41] Trustee Elliott (probable): and move forward with what flows out of that what flows out of that then come up with the

[2:24:47] Trustee Elliott (probable): the the the basis what is the problem what are we trying to address that is a different exercise

[2:24:55] Trustee Elliott (probable): size and from there once we've got that established then it can move forward into

[2:25:02] Trustee Elliott (probable): an APC either a special one that's that's struck or the current one that's there but again once

[2:25:08] Trustee Elliott (probable): we get there that's a different process so that's your perspective on process this this is how yeah

[2:25:15] Trustee Elliott (probable): this is how I see it and once the larger items have been identified so I'm suggesting that they

[2:25:22] Trustee Elliott (probable): the forward under the apc for so it's not us three sitting out here determining what the

[2:25:29] Trustee Elliott (probable): solution is it's actually

[2:25:30] Trustee Elliott (probable): coming from the community

[2:25:31] Voice 7: do you want to ask me that question again

[2:25:36] Trustee Elliott (probable): um yeah so from what i'm hearing um starting with the content of the bylaw of the bylaw 122

[2:25:49] Trustee Elliott (probable): and then if we're going to add anything else that emerges from that that's a

[2:25:54] Trustee Elliott (probable): a secondary step in the process. What I was hearing from you was it's important for you to

[2:26:01] Trustee Elliott (probable): dig into the problems below. What was the sort of aspect of the bylaw seeking to address

[2:26:09] Trustee Elliott (probable): and identifying that, which may expand the scope at the beginning of the project

[2:26:14] Trustee Elliott (probable): so that you may have things go, oh, we didn't consider this. It's not, it wasn't in bylaw 122,

[2:26:22] Trustee Elliott (probable): but we do need to consider that now because it's actually addressing the problem that his

[2:26:26] Trustee Elliott (probable): community is trying to solve that's what i'm saying the foundation that you're starting from

[2:26:30] Trustee Elliott (probable): you're starting from the set of bylaws that was drafted that was in your view not that didn't do

[2:26:38] Trustee Elliott (probable): a good process he was asking the question what is the problem that we're actually trying to solve

[2:26:43] Trustee Elliott (probable): in the community but his bylaw was trying to address and move from there so i just see it as

[2:26:51] Trustee Elliott (probable): I think because you're going to end up with a larger scope it's just whatever you start with

[2:26:57] Voice 3: yeah no I'm not yeah I think we're I don't know that we're that far apart we're just

[2:27:01] Voice 3: different perspective maybe our way of expressing I

[2:27:04] Trustee Elliott (probable): just understood something different but that's

[2:27:06] Trustee Elliott (probable): all good

[2:27:07] Voice 3: though I think I think there's two things that hopefully is included and still

[2:27:13] Voice 3: So is looking

[2:27:14] Voice 3: at the current parts of the bylaws that are working and what's missing.

[2:27:27] Voice 3: We need to add something.

[2:27:28] Voice 3: There's that.

[2:27:29] Voice 3: That's one element.

[2:27:30] Voice 3: But I think there's also the other element of, are there parts that are working against the purpose that they intended to work for?

[2:27:37] Voice 3: and

[2:27:38] Voice 13: if

[2:27:39] Voice 3: they are let's have

[2:27:41] Voice 3: a discussion about that and that's like that's that's that's what's

[2:27:46] Voice 3: going to come out of asking the question how does this achieve the goals not just make a statement

[2:27:53] Voice 3: that it does because i hear that a lot like you know we uh several of the letters we've gotten

[2:27:59] Voice 3: have said that you know this this is the community this supports the community plan

[2:28:04] Voice 3: plan according to who and according to what like you can't just say those things you have to

[2:28:12] Voice 3: demonstrate how how there is a connection that's all i'm saying so that has to be not excluded in

[2:28:19] Voice 3: the scope like we need to have the opportunity to guide that and ask for that and have that

[2:28:25] Voice 3: included in this process because otherwise we're just repeating the past well

[2:28:30] Trustee Elliott (probable): how it relates to

[2:28:31] Trustee Elliott (probable): the community plan um you didn't we rescind the third reading of bylaw 123 which is your official

[2:28:39] Trustee Elliott (probable): community plan amendment so can you just talk a little bit about the relationship between the ocp

[2:28:46] Trustee Elliott (probable): and your led it does have to conform and support the policies

[2:28:51] Trustee Elliott (probable): Well,

[2:28:51] Voice 14: the bylaw ultimately would have to be

[2:28:53] Trustee Elliott (probable): consistent

[2:28:54] Voice 14: with the OCP, or you'd have to amend the OCP.

[2:28:57] Voice 14: Right.

[2:28:58] Voice 14: Bylaw 123 were different.

[2:29:01] Trustee Elliott (probable): Okay.

[2:29:04] Voice 3: All I'm saying is you can't just say it complies or it doesn't comply.

[2:29:07] Voice 3: You have to say it complies because it does those, which is in compliance, or because it does that, or it's not compliant because it does not say that.

[2:29:16] Voice 3: You can't be nebulous.

[2:29:18] Voice 3: You can't be vague about it.

[2:29:20] Voice 7: you

[2:29:21] Voice 3: won't convince me for sure if you're vague about it it has to be specific link it what is it

[2:29:27] Voice 3: in our ocp that we're fulfilling by this and that because that's what we're questioning here

[2:29:35] Voice 3: that's how we ended up with this tension with because you move forward saying that that's good

[2:29:41] Voice 3: enough we said that's good enough somebody said that somebody moved forward saying we got enough

[2:29:46] Voice 3: information, we've got enough background, we know enough. And I'm afraid it's because somebody felt

[2:29:51] Voice 3: really strongly and thought that was justification for that. Feeling strongly, not justification for it.

[2:30:00] Trustee Elliott (probable): Okay so it sounds like we have agreement on the project you want to do a minor project on the

[2:30:10] Trustee Elliott (probable): LUB amendments on some LUB amendments do we have agreement on we're going to start with the scope

[2:30:16] Trustee Elliott (probable): is the well what had been bylaw 122 start there you just start there so then process

[2:30:27] Trustee Elliott (probable): process um you mentioned starting with sort of the easier or things that were less contentious

[2:30:35] Trustee Elliott (probable): um are we just going to have kim list everything and then you evaluate it and sort of say this is

[2:30:42] Trustee Elliott (probable): how we want to go forward how does how do

[2:30:45] Trustee Elliott (probable): you going to suggest we have a red line version of

[2:30:48] Trustee Elliott (probable): it let's

[2:30:49] Voice 4: just go through

[2:30:49] Trustee Elliott (probable): the red lines item by item and say this these items weren't contentious

[2:30:55] Trustee Elliott (probable): these items were contentious that's the initial split okay so that's your filter um are you in

[2:31:02] Trustee Elliott (probable): agreement with that yes

[2:31:07] Voice 4: let me think on for a second

[2:31:08] Voice 6: kim do you have any feedback from your

[2:31:17] Voice 6: experience

[2:31:17] Trustee Elliott (probable): um having gone through this or did she go through this process oh yeah okay yeah

[2:31:24] Trustee Elliott (probable): are you still with us kim you don't have to answer if you're just getting

[2:31:30] Trustee Elliott (probable): reconnected here

[2:31:34] Trustee Elliott (probable): just wondering if you have any feedback or thoughts on the process just from what you've

[2:31:39] Trustee Elliott (probable): heard yeah what

[2:31:42] Voice 1: I had imagined bringing back to the LTC in November is really what you're

[2:31:47] Voice 1: talking about is a kind of breaking down bylaw 122 providing some any type of historical

[2:31:58] Voice 1: historical context to it. And then I could also categorize which items or which amendments

[2:32:06] Voice 1: are minor in nature or perhaps which are more contentious. And I can highlight ones that could

[2:32:14] Voice 1: perhaps be worked on by a APC or a special APC or a working group and others that the LTC may

[2:32:23] Voice 1: may want to actually keep in bylaw 114 or like I said others that are are minor in nature so I

[2:32:30] Voice 1: think it's worthwhile bringing back a staff report outlining this and then I think the next step

[2:32:35] Voice 1: would be after I do that is for the LTC to gather comments from community members on this list as

[2:32:43] Voice 1: well I think it sounds and what I'm hearing is the community wants to be part of this process

[2:32:49] Voice 1: and a part of the decision-making from the very beginning.

[2:32:53] Voice 1: And I think in order to do that,

[2:32:56] Voice 1: it would be worthwhile for me to provide a document

[2:32:59] Voice 1: that we could use as a foundation for that discussion.

[2:33:03] Voice 1: So those are my thoughts.

[2:33:06] Trustee Elliott (probable): Excellent. Thank you, Kim.

[2:33:08] Trustee Elliott (probable): Super helpful.

[2:33:10] Voice 10: She

[2:33:11] Trustee Elliott (probable): has such a great way of summarizing everything

[2:33:12] Trustee Elliott (probable): and making it plain spoken.

[2:33:15] Trustee Elliott (probable): I love it.

[2:33:16] Trustee Elliott (probable): It's like she's got lots of experience or something.

[2:33:18] Trustee Elliott (probable): I can't even tell you.

[2:33:22] Voice 3: So to kind of summarize from my point of view, the problem that I see is that the movement from 114 to 122, the process, was not well done.

[2:33:35] Voice 3: Then I want to do it well. That's the problem. And the solution is what we're discussing now to that.

[2:33:44] Voice 3: And I think, I think we're getting there, there's going to probably be some difficulties there.

[2:33:49] Voice 3: But what's important about the solution to me is that we don't let go of the notion that we're going to redo it well.

[2:33:57] Voice 3: And that to me means we're going to link the problems with the solutions.

[2:34:03] Voice 3: They're going to, everybody's going to see how it's linked. They may not agree, we may not all agree with it, but we can see it.

[2:34:11] Voice 3: yeah okay

[2:34:12] Trustee Elliott (probable): sounds like we're fairly well aligned and both feel comfortable with

[2:34:25] Voice 3: as we move forward in the way that we're talking about the minor project and giving it a scope

[2:34:32] Voice 3: i want to just make sure that the message isn't sounding to some like we're picking

[2:34:41] Voice 3: on something and we're wanting to get rid of everything that we're picking on because that

[2:34:45] Voice 3: was I think what was perceived by the flawed motion last time right resolution or whatever

[2:34:55] Voice 3: we're going to look at it and if it either by maybe some of us missed the rationale we just

[2:35:02] Voice 3: didn't hear it and it was our fault for not listening maybe right or we discovered that

[2:35:10] Voice 3: it wasn't considered

[2:35:11] Voice 7: that's

[2:35:12] Voice 3: what's going to happen in this process

[2:35:14] Voice 7: i

[2:35:15] Voice 3: have me i have not

[2:35:17] Voice 3: predetermined that i'm for this and against that i'm for this and against that i want to get rid

[2:35:21] Voice 3: of this i want to get rid of it no we can keep everything but it has to make sense and we have

[2:35:27] Voice 3: to all have a transparent how it makes sense we don't all have to agree and in the end we won't

[2:35:32] Voice 3: all agree that's okay but there has to be some kind of rhyme and reason to it right that's what

[2:35:38] Voice 3: what we're going to do that's what we're going to do right

[2:35:39] Voice 7: so

[2:35:41] Trustee Elliott (probable): transparency um in considering all

[2:35:44] Trustee Elliott (probable): the different aspects and not forcing us to arrive in a place where we all agree but at least we all

[2:35:52] Trustee Elliott (probable): understand yeah and

[2:35:54] Voice 3: i will be on guard for the procedures that we're following in this process

[2:36:00] Voice 3: the rules that govern our meetings and you know when you can speak and when you can't and you know

[2:36:05] Voice 3: all of that kind of stuff i'll be on guard to watch for when that process is interrupting

[2:36:10] Voice 3: the possibility of us accomplishing what we just talked about in that way yeah because i've i've

[2:36:16] Voice 3: seen it happen a lot so far and i

[2:36:19] Voice 3: know that's going to be the temptations for that system

[2:36:22] Voice 3: to overlay

[2:36:23] Voice 4: and

[2:36:25] Voice 3: not not for the purposes necessarily of stopping us but that's the result of it and so

[2:36:31] Voice 3: So we have to find a way to work with that system, but not be squelched by it.

[2:36:36] Voice 3: Yeah, sure. Which will be difficult, but it'll

[2:36:42] Voice 4: be an interesting exercise.

[2:36:44] Voice 4: Yeah.

[2:36:45] Voice 6: And I'm guessing

[2:36:45] Trustee Elliott (probable): that people will feel a lot more included and heard in the process.

[2:36:54] Trustee Elliott (probable): So are we ready to move to a decision? Is there anything else that you want to ask or consider?

[2:37:01] Trustee Elliott (probable): consider and take your time. There's two recommended motions and there's alternatives down below

[2:37:09] Trustee Elliott (probable): that special

[2:37:11] Voice 6: meeting could be scheduled or an alternative active project.

[2:37:24] Voice 6: I think in order to give Kim the time to

[2:37:28] Trustee Elliott (probable): develop her staff report that we should meet again

[2:37:34] Trustee Elliott (probable): gain as a November meeting and not have a special meeting in between

[2:37:36] Voice 6: you know do you know about that

[2:37:39] Trustee Elliott (probable): Dan sorry I

[2:37:42] Trustee Elliott (probable): was just saying um after a conversation with Kim and her um wanting to put together a

[2:37:49] Trustee Elliott (probable): report uh for the project that we should give her the time to do the meeting in November rather

[2:37:57] Trustee Elliott (probable): than having a special meeting between now and November right yes

[2:38:02] Trustee Elliott (probable): so you're suggesting

[2:38:04] Voice 3: in cancelling that meeting.

[2:38:07] Voice 3: We don't have a special...

[2:38:08] Voice 3: Oh, we don't have a special...

[2:38:09] Voice 3: To not...

[2:38:09] Trustee Elliott (probable): Next regular business meeting.

[2:38:11] Trustee Elliott (probable): To not request.

[2:38:12] Trustee Elliott (probable): To not request, yeah.

[2:38:15] Trustee Elliott (probable): Yeah,

[2:38:15] Voice 13: that's, I guess...

[2:38:17] Trustee Elliott (probable): You're going to get a lot of work.

[2:38:20] Trustee Elliott (probable): The project charter that would outline

[2:38:22] Trustee Elliott (probable): the project's purpose, objectives, scope,

[2:38:24] Trustee Elliott (probable): in and out, timeline, and a budget

[2:38:27] Trustee Elliott (probable): for review and endorsement by the LTC.

[2:38:31] Trustee Elliott (probable): This would...

[2:38:32] Trustee Elliott (probable): Would this have enough...

[2:38:33] Trustee Elliott (probable): Oh, because it's a minor project, it doesn't need approval by our PC.

[2:38:39] Trustee Elliott (probable): And then an initial review of Bylaw 122 highlighting potential amendments the LTC may wish to consider.

[2:38:45] Trustee Elliott (probable): So that is a lot of work.

[2:38:48] Trustee Elliott (probable): Before November 10th, we have heard a lot of feedback.

[2:38:51] Trustee Elliott (probable): I think after that, community engagement would be a good step.

[2:38:59] Trustee Elliott (probable): All right.

[2:39:01] Trustee Elliott (probable): What

[2:39:02] Voice 4: do we do now?

[2:39:03] Voice 4: There's

[2:39:03] Trustee Elliott (probable): two recommended resolutions and

[2:39:06] Voice 7: do we need

[2:39:07] Trustee Elliott (probable): to move both of them? Yeah. Okay.

[2:39:12] Trustee Elliott (probable): So I will move then that the South Panda Island Local Trust Committee amend its work program

[2:39:18] Trustee Elliott (probable): to identify minor LUB review project as the minor active

[2:39:24] Voice 4: project. Do I have a secondary?

[2:39:32] Voice 4: Yes. Okay,

[2:39:36] Voice 6: seconded by Trustee Felk. Any further discussion? All those in favour? Thank you.

[2:39:43] Voice 6: I'm

[2:39:44] Trustee Elliott (probable): voting with the LTC.

[2:39:46] Voice 14: We're watching.

[2:39:50] Trustee Elliott (probable): I do have a contrary opinion sometimes. Could

[2:39:55] Voice 14: we hear the motion? Sure.

[2:39:56] Voice 14: that

[2:39:57] Trustee Elliott (probable): the south pender island local trust committee amend its work program to identify

[2:40:04] Trustee Elliott (probable): minor lub review project as the minor project it's been moved and seconded and

[2:40:13] Trustee Elliott (probable): carried so every minor project well done um do we so then i'm also going to move

[2:40:22] Trustee Elliott (probable): that the South

[2:40:23] Trustee Elliott (probable): Panda Island Local Trust Committee

[2:40:25] Trustee Elliott (probable): requests staff to draft a

[2:40:27] Trustee Elliott (probable): project charter and

[2:40:30] Trustee Elliott (probable): report back

[2:40:31] Trustee Elliott (probable): with options for

[2:40:33] Trustee Elliott (probable): a minor land use

[2:40:35] Trustee Elliott (probable): bylaw review project. Is that

[2:40:38] Trustee Elliott (probable): necessary at this point? Do we need

[2:40:40] Voice 6: both of these or does the first one

[2:40:41] Voice 6: vary?

[2:40:47] Voice 14: In terms of the whole second

[2:40:49] Voice 14: motion, yeah, it gives us

[2:40:51] Voice 14: clear direction. To do a draft

[2:40:53] Voice 14: project charter and a report with options like the red line version and probably a table and breaking

[2:41:00] Voice 14: down um various

[2:41:02] Voice 11: amendments that were made that um

[2:41:04] Trustee Elliott (probable): gives you that basis to go start going through

[2:41:06] Trustee Elliott (probable): start actually getting into it i will let my motion stand okay um

[2:41:15] Voice 4: you

[2:41:17] Voice 3: know um is this the

[2:41:20] Voice 3: place to I'll

[2:41:21] Trustee Elliott (probable): second it and then we can have discussion so

[2:41:24] Voice 3: okay yes yeah I'm just looking at

[2:41:28] Voice 3: like a bit of a dynamic is that you know sometimes it seems like staff is directing us and so I want

[2:41:38] Voice 3: to make sure that we help nothing personal against anybody I like working with all of you staff that

[2:41:43] Voice 3: are present and no suspicion of any kind there but that that is a feeling that you know comes

[2:41:49] Voice 3: up from time to time and I want to um make that clear and transparent for everybody that

[2:41:58] Voice 3: that is not happening so that when we ask for staff reports or you know like these kind of

[2:42:08] Voice 3: things I'm just I'm reading it to see if I think it's clear enough that we're not handing a decision

[2:42:16] Voice 3: over right like the decision of what we're going to do we're not handing it to the staff

[2:42:22] Voice 3: We're asking for them to help us. We've already decided what it is we want to do next, and we're asking staff for guidance in the process to stay legal and proper according to the procedure.

[2:42:34] Voice 4: And is

[2:42:35] Voice 3: that what that is saying?

[2:42:37] Voice 3: That the South Bend Riding Local Trust Committee requests staff to draft a project charter and report back with options for a minor land use bylaw project.

[2:42:46] Voice 3: to me the report back with options is very open it's kind of like you could maybe take like i'm

[2:42:57] Voice 3: just trying to think of is there a way we can say that where it's a little more specific i think

[2:43:04] Trustee Elliott (probable): when kim just was online and she explained exactly what she was going to do because of her

[2:43:11] Trustee Elliott (probable): explanation for me this is what it's saying yes please go ahead and do that the options that she

[2:43:17] Trustee Elliott (probable): was going to be coming forward with was in her opinion that these items were the content and

[2:43:23] Trustee Elliott (probable): her opinion and experience that these items are the contentious ones these items were not she was

[2:43:27] Trustee Elliott (probable): going to separate those for us to look at and then we decide whether or not we agree with the

[2:43:33] Trustee Elliott (probable): information that has been provided or you choose from the options exactly give you recommendations

[2:43:39] Trustee Elliott (probable): yeah yeah

[2:43:40] Voice 14: it's the it's always the ltc's decision whatever is in front of you um i guess you could

[2:43:48] Voice 14: i mean these staff reports are written in advance and there's discussion at the meeting and the

[2:43:56] Voice 14: recommendations in a sense are kind of draft resolution wording for you to start with

[2:44:03] Voice 14: it's all very clear and

[2:44:05] Voice 14: that yeah you can just stop the resolution that was recommended or you

[2:44:10] Voice 14: use that as the basis for refining your resolution you could be more specific in this

[2:44:16] Voice 14: wording or less

[2:44:19] Voice 14: specific it's the case

[2:44:19] Voice 7: i think

[2:44:23] Voice 3: i'm satisfied with leaving it the way it is for now but we've had

[2:44:26] Voice 3: this conversation and i think that's important

[2:44:28] Voice 7: okay

[2:44:29] Voice 3: all

[2:44:32] Voice 6: right any further discussion well all

[2:44:36] Voice 6: all those in favor that

[2:44:39] Trustee Elliott (probable): is carried all right um yeah i just want to make a note i'm very proud

[2:44:48] Trustee Elliott (probable): of this ltc it's it is challenging making decisions no it's challenging making decisions

[2:44:55] Trustee Elliott (probable): in your own community i know okay it is it's really hard so um kudos you want to embark it's

[2:45:02] Trustee Elliott (probable): brave to embark on the process on the stuff that has been plastic division so i offered you an out

[2:45:08] Trustee Elliott (probable): and you didn't take it um great we're going to moving on so we do have work program reports i

[2:45:25] Trustee Elliott (probable): think they have been amended and will be updated with the act as we've just decided the active

[2:45:31] Trustee Elliott (probable): Project, and the Future Projects Report stays sort of as a future project.

[2:45:39] Voice 4: I

[2:45:39] Trustee Elliott (probable): need to check again, that's only, yeah, there's nothing on the Active Projects Report.

[2:45:47] Trustee Elliott (probable): Future Projects, just for the public to know, Development Permit Areas, Sea Level Rise,

[2:45:52] Trustee Elliott (probable): Shoreline Erosion, First Nations Language, Groundwater Sustainability Project, Raptors

[2:45:58] Trustee Elliott (probable): I just want to note that shoreline review as a project has been brought forward several times to the regional planning committee,

[2:46:16] Trustee Elliott (probable): which I'm on as sort of a larger islands trust initiative.

[2:46:20] Trustee Elliott (probable): And right now we're working on housing affordability and housing toolkit.

[2:46:25] Trustee Elliott (probable): get and that's going to really give some tools to the local trust committees that you can choose

[2:46:32] Trustee Elliott (probable): from so if you're going to go into an OCP review or an element amendment there's some really

[2:46:39] Trustee Elliott (probable): amazing like we've never had this compendium of all the potential options that are available

[2:46:46] Trustee Elliott (probable): across the trust area that are being tried and so that's a really strong piece of work

[2:46:51] Trustee Elliott (probable): um but i think one of the next potential areas that will be looked at or should be looked at

[2:46:59] Trustee Elliott (probable): shoreline review or sea level rise and shoreline erosion and that's sort of more of a

[2:47:05] Trustee Elliott (probable): regional approach because we all are islands and we all have you

[2:47:09] Trustee Elliott (probable): know shorelines that need to be

[2:47:11] Trustee Elliott (probable): looked at so just because it's in your ltc potential future projects report um when we

[2:47:18] Trustee Elliott (probable): can't get to it right now doesn't mean it might it it may be addressed as a regional project so

[2:47:24] Trustee Elliott (probable): that's my hope anyways all right just another point um and then so finally new business oh gosh

[2:47:33] Trustee Elliott (probable): no we've got more stuff applications report trustee and local expense report we adopted

[2:47:39] Trustee Elliott (probable): policies and standing resolutions as noted there is a standard on solution regarding reconciliation

[2:47:44] Trustee Elliott (probable): reconciliation um and just a um a note that the letters of introduction have finally gone out

[2:47:58] Trustee Elliott (probable): to all the first nations in trust area so um your trustees have reviewed

[2:48:05] Trustee Elliott (probable): the letter that went out from south pender ltc well no it's sorry it's going to the nation

[2:48:12] Trustee Elliott (probable): and then connects to all the LTCs that are within the nation's territory.

[2:48:18] Trustee Elliott (probable): So those have all been sent out, I understand, in the last two weeks.

[2:48:24] Trustee Elliott (probable): So it took almost a year to get that done.

[2:48:27] Trustee Elliott (probable): Hopefully next time it'll be sooner.

[2:48:30] Trustee Elliott (probable): As I was saying, we do have our senior Indigenous relations advisor position

[2:48:39] Trustee Elliott (probable): has been filled and so work is really starting up again to um engage with first nations and

[2:48:49] Trustee Elliott (probable): start to synergize some of the community initiatives and the local trust committee

[2:48:58] Trustee Elliott (probable): initiatives so that's um i i'm really hopeful we can do some significant work on that as your ltc

[2:49:07] Trustee Elliott (probable): it doesn't have to be a project okay that's that was the main thrust of what I wanted to bring

[2:49:14] Trustee Elliott (probable): today was reconciliation is to be embedded in all the work that we do it's always at the forefront

[2:49:23] Trustee Elliott (probable): of my mind and we're gonna have to keep pushing forward on communicating with the public what's

[2:49:32] Trustee Elliott (probable): happening and so some of the things like Mr. McConkie brought today what I would personally

[2:49:38] Trustee Elliott (probable): like to see is a section on our island planning website that has maybe reconciliation initiatives

[2:49:44] Trustee Elliott (probable): what is the LTC undertaking are there leadership meetings perhaps happening and then what are

[2:49:53] Trustee Elliott (probable): community initiatives so that we can all be informed so it's a conversation that's ongoing

[2:49:58] Trustee Elliott (probable): going there is a serious lack of information and we totally recognize that um so just be assured

[2:50:07] Trustee Elliott (probable): that if this isn't a project it is still of critical importance and it's in process as best

[2:50:14] Trustee Elliott (probable): we can sorry i didn't mean to speak that long my voice is okay um okay and so new business

[2:50:26] Trustee Elliott (probable): so we have to adopt a piece of um process to update ourselves on the freedom of information

[2:50:35] Trustee Elliott (probable): and protection of privacy bylaw on page 47 so we can use the legal opinion oh thank you

[2:50:43] Trustee Elliott (probable): so good coming back before new business sorry um carly i'm gonna come back to the uh resolution

[2:50:54] Trustee Elliott (probable): to ask executive committee to release the legal opinion regarding non-conforming structures

[2:51:04] Trustee Elliott (probable): yeah

[2:51:05] Voice 5: do you want me to read it again yes if you could so a south pender ltc requests that

[2:51:10] Voice 5: the executive committee authorized the public release of the legal opinion on non-conformity

[2:51:15] Voice 5: of dwelling size and sighting that the south pender ltc obtained last

[2:51:20] Voice 6: term great um

[2:51:25] Trustee Elliott (probable): are you

[2:51:28] Trustee Elliott (probable): I'll second it because I'm happy to see that brought forward. Any discussion?

[2:51:36] Voice 14: Well, do we feel like...

[2:51:40] Voice 3: I read it during the break, the legal opinion, and I must say I don't think

[2:51:48] Voice 3: that it contains the answers to the questions that may be out there.

[2:51:52] Voice 3: okay so let me go through that process and make it available to you but i don't think it's going

[2:52:02] Voice 3: to satisfy the need that you're hoping to have satisfied but that's my reading on it

[2:52:08] Voice 7: okay so can

[2:52:09] Voice 3: we have can

[2:52:10] Trustee Elliott (probable): we have the the request read one more time i need to see if we can be

[2:52:15] Voice 5: worded a little

[2:52:15] Trustee Elliott (probable): bit

[2:52:15] Voice 5: request that the executive committee authorized the public release of the legal opinion on

[2:52:22] Voice 5: non-conformity of dwelling size and siting that the south pender ltc

[2:52:27] Voice 6: obtained last term

[2:52:28] Voice 6: either we release that legal opinion or we get a new one

[2:52:36] Trustee Elliott (probable): i think we need a new one that's what

[2:52:37] Voice 3: i'm thinking is that you can request a new one that's actually asking a question that we you

[2:52:43] Voice 3: want the answer to be more specific on it because the i think it was a different question that the

[2:52:48] Voice 3: legal opinions answering okay or slightly less more limited i

[2:52:55] Trustee Elliott (probable): look to you oh the wording of

[2:52:58] Trustee Elliott (probable): this again so

[2:52:59] Voice 14: maybe today is not the best time to try and craft the resolution yeah um maybe have

[2:53:06] Voice 14: some discussion right now in the next meeting on exactly what the questions are yes and

[2:53:11] Voice 14: then next

[2:53:12] Voice 14: meeting of a resolution requesting a legal opinion if you drafted answer following questions and

[2:53:17] Voice 14: and drafted in preparation.

[2:53:19] Trustee Elliott (probable): Perfect.

[2:53:20] Trustee Elliott (probable): Because I don't like doing them on the fly.

[2:53:23] Trustee Elliott (probable): It's really hard to get the wording right.

[2:53:24] Trustee Elliott (probable): And it's really awkward.

[2:53:27] Trustee Elliott (probable): So I'm happy to do that.

[2:53:30] Voice 14: OK.

[2:53:31] Voice 14: Move the mover.

[2:53:32] Voice 14: I moved.

[2:53:33] Trustee Elliott (probable): Yeah.

[2:53:33] Trustee Elliott (probable): So we still have to have the vote, sorry.

[2:53:37] Trustee Elliott (probable): All those in favor?

[2:53:39] Trustee Elliott (probable): Any opposed?

[2:53:41] Trustee Elliott (probable): That fails.

[2:53:43] Trustee Elliott (probable): So we'll bring that back forward after the meeting.

[2:53:46] Trustee Elliott (probable): for your consideration you may want to bring it forward later after you have the discussion on

[2:53:52] Trustee Elliott (probable): like your in your project instead of asking for two legal opinions like ask for a legal opinion

[2:53:59] Trustee Elliott (probable): on your LUD amendments it may be part of the one problem I see what

[2:54:06] Trustee Elliott (probable): you need um well I think

[2:54:08] Trustee Elliott (probable): because the legal opinion is out there um we just need to have I I just need to get the right wording

[2:54:15] Trustee Elliott (probable): and I don't like doing these on the fly

[2:54:18] Trustee Elliott (probable): so I'll bring it forward

[2:54:20] Trustee Elliott (probable): I'll work with Robert offline

[2:54:22] Trustee Elliott (probable): in order to come up with the right wording

[2:54:24] Trustee Elliott (probable): in terms of

[2:54:25] Voice 3: spending the next

[2:54:26] Voice 3: few, next time

[2:54:32] Voice 3: drafting

[2:54:32] Voice 3: the

[2:54:33] Voice 3: the question for the

[2:54:35] Voice 3: do we feel like we have

[2:54:37] Voice 3: enough information to do that now

[2:54:40] Voice 3: or do we need to engage people

[2:54:42] Voice 3: to get that, to make sure we

[2:54:44] Voice 3: get the questions right?

[2:54:45] Trustee Elliott (probable): Well, I'll work with Rob to make sure that I get the question right, and then I'll bring it forward, and it can be shared with you and Toby as well as we're crafting it, so you can...

[2:54:57] Trustee Elliott (probable): Okay, so you feel

[2:54:58] Voice 3: like you have enough, you know, from the questions that have been asked?

[2:55:02] Trustee Elliott (probable): Yeah, I think we have enough information to craft the question that was requested.

[2:55:10] Voice 7: I'd like to review it.

[2:55:11] Trustee Elliott (probable): Absolutely, you got it.

[2:55:12] Trustee Elliott (probable): Okay, good.

[2:55:14] Trustee Elliott (probable): Can we go on to the Freedom of Information and Protection of Privacy by-law?

[2:55:18] Trustee Elliott (probable): We need to be adopted.

[2:55:20] Trustee Elliott (probable): There's recommended motion on page 47.

[2:55:23] Trustee Elliott (probable): It's already come to this committee, and it's on the executive committee,

[2:55:27] Trustee Elliott (probable): and now we're back.

[2:55:28] Trustee Elliott (probable): So it's a support meeting.

[2:55:31] Trustee Elliott (probable): It's for adoption.

[2:55:33] Trustee Elliott (probable): Yeah, it's what supports.

[2:55:34] Trustee Elliott (probable): And we're reading it here, right?

[2:55:35] Trustee Elliott (probable): Yeah.

[2:55:38] Trustee Elliott (probable): So I have no comments on this.

[2:55:41] Trustee Elliott (probable): So I move that the South Pender Island Local Trust Committee By-law number 128, cited as South Pender Island Local Trust Committee Freedom of Information and Protection of Privacy By-law number 128-2023, be adopted.

[2:55:55] Trustee Elliott (probable): I'll second that.

[2:55:56] Trustee Elliott (probable): Seconded by Dr. Falk.

[2:55:58] Trustee Elliott (probable): Any further discussion?

[2:55:59] Trustee Elliott (probable): All those in favor?

[2:56:01] Trustee Elliott (probable): That's carried.

[2:56:02] Trustee Elliott (probable): Great.

[2:56:04] Trustee Elliott (probable): Number two.

[2:56:06] Trustee Elliott (probable): Oh, great.

[2:56:09] Trustee Elliott (probable): great we've got a census profile this is proven to be extremely popular um maybe you want to

[2:56:18] Trustee Elliott (probable): introduce it because you're on trust area services which pages is on for your interest programs very

[2:56:22] Trustee Elliott (probable): 52 um so

[2:56:25] Voice 6: this one's on

[2:56:26] Trustee Elliott (probable): what what so no i can't introduce it since i haven't read it because

[2:56:32] Trustee Elliott (probable): mine only goes to page 51 well trust area services

[2:56:36] Voice 1: read it yet

[2:56:37] Trustee Elliott (probable): requested um a set of

[2:56:40] Trustee Elliott (probable): infographics for each ltc based on the latest census data and they can be used in a variety of

[2:56:48] Trustee Elliott (probable): ways from housing demographics and really it's just a briefing to let you know that this exists

[2:56:59] Trustee Elliott (probable): and so if you're a member of a community group and you can everybody else get them

[2:57:05] Trustee Elliott (probable): I saw this when I was in trust programs, but it's just that my agenda only goes to page 51.

[2:57:14] Voice 3: That's pretty self-explanatory.

[2:57:16] Voice 3: There's some interesting

[2:57:17] Voice 3: stuff there.

[2:57:18] Voice 3: So it's got a good

[2:57:19] Trustee Elliott (probable): trend.

[2:57:21] Trustee Elliott (probable): They're easy to read.

[2:57:22] Trustee Elliott (probable): They're based on FATSCAN data.

[2:57:25] Trustee Elliott (probable): And so that's in this agenda package and there for the community to access and use.

[2:57:32] Trustee Elliott (probable): um so i think i've talked about item 16.3 a few times uh i'll just call it um

[2:57:43] Trustee Elliott (probable): uh standing items on agendas um really it's it's just have a place to talk about reconciliation

[2:57:56] Trustee Elliott (probable): initiatives and um so i've i've asked a few other ltcs if they want the this added as a an agenda

[2:58:06] Trustee Elliott (probable): report item so you might see it say 15.7 as reconciliation initiatives or first nations

[2:58:18] Trustee Elliott (probable): relationship building and then anybody who has something to bring forward just would trigger

[2:58:25] Trustee Elliott (probable): figure that conversation of um what might be happening in the community or what the LTC is

[2:58:31] Trustee Elliott (probable): undertaking um so we could add that or we could request that um this be added to all agendas

[2:58:40] Trustee Elliott (probable): which we think it easier for um legislative clerks to to do yeah so that was mine I'm happy to have

[2:58:49] Trustee Elliott (probable): it added in

[2:58:50] Trustee Elliott (probable): okay so by resolution um the south pender local trust committee um would add a

[2:59:03] Trustee Elliott (probable): standing item a report on first nations relationship building in future agendas

[2:59:11] Trustee Elliott (probable): report on the section 15 item item item yeah sure item sure

[2:59:16] Voice 14: yeah you could also expand the

[2:59:18] Voice 14: resolution or a separate resolution that the LTC wants to request the chair bring this up at executive committee and report that there's support from

[2:59:30] Voice 7: local

[2:59:31] Voice 14: trust committees that you chair to do this

[2:59:33] Trustee Elliott (probable): for

[2:59:34] Voice 14: all agendas.

[2:59:36] Trustee Elliott (probable): Okay, sure.

[2:59:37] Trustee Elliott (probable): Sure. Okay, so Carly, the Federal Liquid Dress Committee requests that reconciliation and first nations relationship building be added to future agendas as a standing item, comma, and that the chair

[3:00:00] Trustee Elliott (probable): bring forward to executive committee um support for this as a trust-wide practice

[3:00:09] Voice 4: in a campus

[3:00:13] Voice 6: period yeah reread that okay

[3:00:20] Voice 5: um that the south pender island ltc requests that reconciliation

[3:00:25] Voice 5: and first nation relationship building be added to future agendas as a standing item and the chair

[3:00:32] Voice 5: bring bring forward to executive committee support for this as a trust-wide practice in agendas

[3:00:39] Trustee Elliott (probable): great one second seconded by trustee evans any further discussion all those in favor

[3:00:46] Trustee Elliott (probable): is it is it uh is it prudent to say where in the agenda you would like to see that or just

[3:00:53] Trustee Elliott (probable): in general no it's it's sometimes the agendas are kind of all over the place some of them have

[3:00:58] Trustee Elliott (probable): Yeah, I'm anticipating

[3:01:03] Trustee Elliott (probable): that we'll have reconciliation reports or some kind of updates.

[3:01:12] Trustee Elliott (probable): That's what I'm really hoping is that each local trust area will have sort of updates and they go on the website and they can go in the agenda.

[3:01:21] Trustee Elliott (probable): And if your agenda is only or your meetings only happen every three months, there could be several items and be good for the public to be updated.

[3:01:30] Trustee Elliott (probable): so that's um that comes from so many different yes we do um all those in favor

[3:01:36] Trustee Elliott (probable): aye it is carried great there's no other we are going to go in camera so i'll just announce that

[3:01:45] Trustee Elliott (probable): our up next regular scheduled meeting is november 10th 2023 at this location the fire hall in pender

[3:01:52] Trustee Elliott (probable): island we do have another town hall i forgot about this one so

[3:01:58] Voice 14: i was going

[3:01:58] Trustee Elliott (probable): to also just ask another

[3:02:00] Trustee Elliott (probable): question before we close the meeting um in our standing resolution regarding first nations

[3:02:06] Trustee Elliott (probable): reconciliation there is a section in there whereby um we also invite elders

[3:02:13] Trustee Elliott (probable): and i believe that the letter that we sent out already invited them but um is it good practice

[3:02:22] Trustee Elliott (probable): is for us to provide our meeting schedule to them and um like do that do that in advance of our of

[3:02:33] Trustee Elliott (probable): our scheduled meetings as a reminder because otherwise how are they going to know when

[3:02:39] Trustee Elliott (probable): we're having a meeting is greater to say please come and attend our meetings but we don't tell

[3:02:43] Trustee Elliott (probable): them when they are

[3:02:44] Voice 7: that's

[3:02:45] Trustee Elliott (probable): kind of um i think well i think the the invitation to an elder

[3:02:52] Trustee Elliott (probable): to attend it's different than providing a schedule and inviting members to come so

[3:02:58] Trustee Elliott (probable): specific invite to an elder to come and

[3:03:02] Voice 4: provide

[3:03:03] Trustee Elliott (probable): a traditional welcome to the territory

[3:03:05] Trustee Elliott (probable): um that i would suggest we could do by resolution that we request um staff to

[3:03:13] Trustee Elliott (probable): to explore the possibility of having an elder open our next meeting, perhaps, or a meeting in January?

[3:03:24] Voice 13: Yeah, or

[3:03:25] Voice 14: local trustees of some time, LTCs, have a connection, they know

[3:03:29] Trustee Elliott (probable): other meetings.

[3:03:34] Trustee Elliott (probable): I really do think that's, it's, it's valuable. Yeah, I think that's been lacking here, yeah.

[3:03:41] Trustee Elliott (probable): Yeah,

[3:03:41] Voice 3: I think the open invitation to attend meetings is kind of almost a formality that we have to do, but we need to specifically go and say, would you come to a meeting, let's work a timeout that works for you,

[3:03:52] Trustee Elliott (probable): here's

[3:03:53] Voice 3: what we would be

[3:03:54] Voice 3: allowed to do.

[3:03:55] Voice 3: These

[3:03:55] Trustee Elliott (probable): are at our area.

[3:03:57] Voice 3: I think we should also have agenda items for that meeting that are relevant.

[3:04:04] Trustee Elliott (probable): Okay, we could work on that then separately, we don't really need to.

[3:04:09] Trustee Elliott (probable): I was just raising it as a discussion and I'm not for anything else, but I just thought that was important.

[3:04:15] Trustee Elliott (probable): Okay, so now we have our second town hall.

[3:04:18] Trustee Elliott (probable): Thank you for those of you who've stayed with us.

[3:04:22] Trustee Elliott (probable): Yes, John.

[3:04:29] Voice 12: So I attended the contentious meeting.

[3:04:31] Voice 12: I made copious notes and I checked my recollection of what transpired with other people to see if it was accurate.

[3:04:40] Voice 12: I want to address two things.

[3:04:44] Voice 12: So firstly, the LTC's reframing of the minutes of that meeting, I don't believe accurately reflect what transpired.

[3:04:54] Voice 12: I do not recall a discussion about not being able to pursue consultation of Bylaw 122 without rescinding.

[3:05:04] Voice 12: What I recall was a motion being made by Trustee Evans to consult, and then I will paraphrase, but what about the people that are going to experience hardship if we leave 122 in place?

[3:05:19] Voice 12: So we should take a further step to rescind.

[3:05:24] Voice 12: That's the way that it evolved in my recollection.

[3:05:28] Voice 14: so

[3:05:29] Voice 12: um the way that that's been reframed is that your intent was that you can't do the consultation

[3:05:37] Voice 12: without first rescinding wasn't part of the discussion it came up differently in terms of

[3:05:43] Voice 12: my recollection so i just i wanted i wanted to state that for the record and i do not believe

[3:05:47] Voice 12: that was the case um secondly and this is not um a defense necessarily of the prior trust council

[3:05:57] Voice 12: but there were something like 18 meetings to talk about bylaws 122 and 123,

[3:06:03] Voice 12: what eventually became those meetings.

[3:06:05] Voice 12: Because of COVID, those

[3:06:07] Voice 12: were online meetings,

[3:06:08] Voice 12: and I think poorly attended, some of them.

[3:06:13] Voice 12: There wasn't a lot of opportunity for sharing.

[3:06:19] Voice 12: I think it happened at different stages in terms of rationale,

[3:06:21] Voice 12: and I think Dag has pointed out that there were requests for rationale

[3:06:26] Voice 12: for certain items, why they were deemed to be important,

[3:06:31] Voice 12: why the changes were necessary.

[3:06:33] Voice 12: And I think that's at the crux of the matter

[3:06:35] Voice 12: because I think that there are changes that were brought on by it

[3:06:40] Voice 12: that are not well understood why those changes were made.

[3:06:44] Voice 12: So, for example, talking about house size,

[3:06:47] Voice 12: there are many consequences of house size, right,

[3:06:49] Voice 12: from using materials, the number of trucks on the road that go on

[3:06:55] Voice 12: where you build a bigger house it takes four years to build it here which is two years

[3:06:59] Voice 12: uh then use of groundwater so there's lots that comes behind that

[3:07:05] Voice 7: so

[3:07:06] Voice 12: any discussion that actually

[3:07:07] Voice 12: uh helps um uh define or or helps people understand what the rationale behind those

[3:07:16] Voice 12: are i think will go a long way towards people seeing things a bit differently because i think

[3:07:22] Voice 12: that i think that we stop at self-interest we don't how does this affect me but i don't really

[3:07:28] Voice 12: understand the further consequence of it reality is climate change the reality of you know there's

[3:07:34] Voice 12: many other considerations so i would encourage that aspect of it and that's an education process

[3:07:40] Voice 12: and that at that whether you do it however your process is workshops or whatever but drawing those

[3:07:46] Voice 12: things out because even there's things that i heard that came up where i went why would you do

[3:07:51] Voice 12: that but then when you talk about it you see a different perspective on it you may see it

[3:07:57] Voice 12: differently and for those people that are um you know completely opposed to certain like you will

[3:08:03] Voice 12: never get consensus that's just a fact um but you may find that there are people that with that

[3:08:10] Voice 12: perspective see things differently so i encourage that process share share the information develop

[3:08:15] Voice 12: to rationalize because i think it'll help i

[3:08:19] Trustee Elliott (probable): think that's our intent here is to open it up for

[3:08:23] Trustee Elliott (probable): discussion again get gain understanding for everybody and it like for items we may wind up

[3:08:30] Trustee Elliott (probable): it's like you know what this was the right decision we might wind

[3:08:34] Voice 5: up there was a completely

[3:08:35] Voice 5: different solution that actually addresses things better

[3:08:37] Trustee Elliott (probable): or um you know what this just isn't working

[3:08:41] Trustee Elliott (probable): working so what

[3:08:43] Voice 6: do we do with it and it can go any which way of course it's

[3:08:48] Trustee Elliott (probable): the bath part

[3:08:48] Trustee Elliott (probable): hi

[3:08:49] Voice 9: that would be true um just a couple of points here how do you eat an elephant one bite at a

[3:08:57] Voice 9: time so whether you're taking a big chunk or a small chunk i personally don't care as long as

[3:09:05] Voice 9: the process is in motion and work is being done that's all that i personally care about

[3:09:11] Voice 9: The other thing, I think one of the other things are we are all adults here. Community animosity is not necessary. It's gotten to this point, unfortunately, because what we've been staring at is our side and their side.

[3:09:30] Voice 9: and it's not that way compromise is a misnomer when you compromise somebody loses out instead

[3:09:41] Voice 9: what our aim needs to be is finding common ground

[3:09:45] Voice 7: and

[3:09:46] Voice 9: in coming to that dag saying show me the

[3:09:51] Voice 9: evidence that's what i've been saying since the beginning it is a fact that a house with a smaller

[3:09:58] Voice 9: footprint is going to have less of an environmental impact on that property because if you go up

[3:10:04] Voice 9: instead of out you're not tearing down more trees you're not affecting groundwater as much because

[3:10:11] Voice 9: that roof size is just the same as it's going up so there's these things that we know are facts

[3:10:17] Voice 9: so that needs to be taken into consideration we can't just blanket everything you know some

[3:10:24] Voice 9: Some properties are going to have better water than others.

[3:10:27] Voice 9: So you can't apply the same principles all across the board.

[3:10:32] Voice 9: Are there going to be a use of more building materials for the larger home?

[3:10:36] Voice 9: Yes.

[3:10:37] Voice 9: But look at the building materials that we have out there nowadays.

[3:10:40] Voice 9: We are leaping ahead in technology with more efficient building systems, more efficient products to be used in the construction of homes.

[3:10:51] Voice 9: We're tearing down glass trees because there are alternatives to, you know, studs in a house or foundations of a house with the concrete-filled forms and whatever.

[3:11:05] Voice 9: I could go on, but I'm not going to.

[3:11:08] Voice 9: And finally, reconciliation.

[3:11:10] Voice 9: As I, again, mentioned earlier, I am First Nations.

[3:11:16] Voice 9: nations so throwing this word out constantly really irritates me because i feel it is hypocrisy

[3:11:27] Voice 9: if we don't have a first nations representative here at these meetings this means nothing to me

[3:11:33] Voice 9: it means you guys are talking the talk and you're not doing anything because nobody's

[3:11:39] Voice 9: having somebody here from our first nations people on these islands and asking them how

[3:11:46] Voice 9: how they feel about it. Having them sit here and listen to what we're talking about here.

[3:11:52] Voice 9: Okay, they're not my nation, so I can't speak for them. But what are their interests? How do

[3:11:57] Voice 9: they feel about what we're saying here? It's very arrogant of anybody in this room to be talking

[3:12:03] Voice 9: about making resolutions for reconciliation and not having the people who are most impacted by it

[3:12:11] Voice 9: sitting in here listening to us and putting their two cents worth in we need to respect them

[3:12:17] Voice 9: by having them here as part of that conversation and until that happens to me

[3:12:23] Voice 9: i i just have to say it's bs it's just more bs that i've same pile that i've heard my entire

[3:12:30] Voice 9: life so but i know everybody here has the best intentions so we need to do it right you guys

[3:12:37] Voice 9: keep talking about doing it right get them here to the table that's all i'm asking i'm done uh we

[3:12:44] Voice 9: have to go because we're just finishing up on our move love you guys thanks for coming out

[3:12:51] Voice 9: definitely maybe you

[3:12:53] Trustee Elliott (probable): could listen i love you all am i next i'm always next but if you need to

[3:12:58] Trustee Elliott (probable): well you guys can

[3:13:00] Trustee Elliott (probable): have that conversation

[3:13:00] Voice 10: okay well

[3:13:03] Voice 10: you've my my um thought and i don't know

[3:13:05] Voice 10: knowing us and i could ask paul and probably better to ask daphne even or have her comment

[3:13:11] Voice 10: um why are we continuously talking about having elders to the meetings why are we not talking

[3:13:18] Voice 10: about having the tribal um you know the tribal council or the you know the other people who are

[3:13:25] Voice 10: actually decision makers because

[3:13:26] Trustee Elliott (probable): i think people are generally occupied with the concerns of their

[3:13:30] Trustee Elliott (probable): their community and to ask for their time requires the respect of usually capacity funding

[3:13:37] Trustee Elliott (probable): and that we're talking about items of mutual interest and so to ask someone from a first

[3:13:44] Trustee Elliott (probable): nation to come and sit in on our business when we're discussing matters that are about this

[3:13:49] Trustee Elliott (probable): community that are not germane to them would be potentially disrespectful in

[3:13:54] Voice 3: order chair you've

[3:13:55] Voice 3: cut this it's the town

[3:13:57] Trustee Elliott (probable): hall and

[3:13:57] Voice 3: you didn't you cut her off you did not allow her to finish on

[3:14:02] Trustee Elliott (probable): the other hand having an elder come and open the meeting you

[3:14:06] Voice 14: continue and welcome us

[3:14:08] Trustee Elliott (probable): to their

[3:14:09] Trustee Elliott (probable): territory is a sign of respect we ask them to welcome us here this is their territory and

[3:14:18] Voice 10: that's a

[3:14:19] Trustee Elliott (probable): different thing than asking somebody to come and sit in the audience and listen to our

[3:14:22] Trustee Elliott (probable): are meeting oh

[3:14:24] Voice 10: no i didn't mean sitting in the audience okay yeah no i mean the people that it's

[3:14:28] Voice 10: going to affect down the road i mean i know you know several younger than i am

[3:14:34] Voice 10: my daughter's age

[3:14:35] Voice 10: first nations people and they're the ones that are really going to be affected not on this island but

[3:14:41] Voice 10: in you know yeah the broader scheme of things and i just wonder why

[3:14:45] Trustee Elliott (probable): i think that there was a

[3:14:48] Trustee Elliott (probable): different different opinions about things within

[3:14:50] Voice 10: those nations and not just

[3:14:52] Voice 10: the elders that

[3:14:53] Voice 10: we have to you know respect but the ones that are really going to be affected down the road

[3:14:59] Voice 10: well you know their

[3:15:00] Voice 9: opinions are valid we

[3:15:01] Voice 10: had enough time

[3:15:02] Voice 9: before a meeting to invite them

[3:15:05] Voice 9: the band council members we'll

[3:15:08] Trustee Elliott (probable): do our best yes i agree it's important sorry i cut you off

[3:15:16] Trustee Elliott (probable): I'm sorry, Mr. Owens first, and then you.

[3:15:21] Voice 14: Three things.

[3:15:22] Trustee Elliott (probable): One, thank you for putting reconciliation on the agenda item so that it continues.

[3:15:28] Trustee Elliott (probable): And there is in fact a conversation and hopefully in time a dialogue.

[3:15:34] Trustee Elliott (probable): I do support your distinction between WSANIC Leadership Council and the elders in

[3:15:45] Voice 2: the community who really guide the community-to-community relationship.

[3:15:49] Voice 7: When

[3:15:50] Voice 2: you talk about bringing the WSANIC Leadership Council in, you're really talking about government-to-government, and the appropriate level for that is that trust council level.

[3:15:59] Voice 2: that's the governmental level that makes decisions about the broader issues of land rights etc

[3:16:05] Voice 2: we don't do that in a local trust committee but we do have the need to develop a respectful

[3:16:11] Voice 2: community the community the relationship and i can say that really happy that this community

[3:16:16] Voice 2: has stepped up and done a lot of foundation work on that and it'll continue

[3:16:22] Voice 12: regardless of what

[3:16:24] Voice 2: the local trust committee does but i think the local trust committee's interest in engaging in

[3:16:31] Voice 2: that will enhance that work so full credit to you folks for taking the step that you took today

[3:16:37] on that now

[3:16:39] Voice 8: the second thing is um i listened to the comments and i'm very interested in

[3:16:43] Voice 8: the differing views about

[3:16:46] Voice 12: legally non-conforming and variances and i think it would be really

[3:16:51] Voice 12: helpful to our community if staff could provide a summary fact sheet about each

[3:16:58] Voice 12: of those issues and I do know Planner Stockdale provided some explanation at

[3:17:06] Voice 12: the last meeting but an explanation comes and goes and people remember what

[3:17:11] Voice 12: they heard but they may not have heard the whole thing I had to go back and

[3:17:16] listen to her comments online again to say okay yeah i got that so it would be really helpful to

[3:17:23] have

[3:17:23] Voice 12: um a fact sheet from robert uh what you discussed today about variances and board of

[3:17:31] Voice 12: variance some of that's new to me i thought good i've got a better understand that if i'm going to

[3:17:36] Voice 12: be talking about variances so if we've got common ground which some folks want to establish i

[3:17:43] Voice 12: I certainly do.

[3:17:44] Voice 12: I think that's a good place to start.

[3:17:46] Voice 7: The

[3:17:47] Voice 14: third thing is, Dag, your comment about you want people to identify the problem and

[3:17:55] Voice 12: a solution.

[3:17:57] Voice 12: And I generally agree with that approach.

[3:17:59] Voice 12: But I do want to remind the LTC that the current Bylaw 114 is our current bylaw.

[3:18:07] And if we want to make changes,

[3:18:11] Voice 12: then identifying the problem with the current bylaw, not presuming that what has been enacted duly is somehow wrong and that people have to explain what

[3:18:24] Voice 2: that's all about.

[3:18:26] Voice 2: So if there's something wrong with the current bylaw, and we can demonstrate that, I'm in

[3:18:32] Voice 12: favor of a review that would correct the problem.

[3:18:36] Voice 12: But I don't want to waste community's time or

[3:18:40] Voice 2: trust resources to go around in circles unless there is a clear problem with the current bylaws identified.

[3:18:48] Voice 2: So I would urge you to not

[3:18:52] Voice 8: get too caught up in reviewing everything everywhere all at once.

[3:18:58] Voice 8: So that's a lot of resources, special meetings.

[3:19:01] Voice 12: We've had a lot of special meetings already this year.

[3:19:04] Voice 12: that's community time that's resources sometimes i wonder what has been accomplished by those but

[3:19:10] Voice 12: that's me so not a criticism criticism of you but uh that's concern of mine so thank you for hearing

[3:19:18] Voice 12: my views and

[3:19:19] Voice 2: thank you for your work

[3:19:20] Trustee Elliott (probable): i believe this gentleman's next and then um um

[3:19:25] Voice 11: thanks

[3:19:28] Voice 11: And I just wanted to address Christine's comment about there's still a preponderance of discussion about this particular issue that we've been wrestling with for years, and that's why we're continuing to go down that road.

[3:19:46] Voice 11: And I think I heard something a little bit different, and I'm hoping that I can share that perspective.

[3:19:52] Voice 11: is I heard a lot of people who are frustrated also frustrated maybe a plurality of those

[3:19:57] Voice 11: comments were frustrated that we're still mired in this and why can't we just get on to something

[3:20:05] Voice 11: else beginning with Ben uh Mr. Conkey my comments were simply defensive because the same old stuff

[3:20:13] Voice 11: was coming up again and again so I had to go and provide the same old countervailing view

[3:20:18] Voice 11: you and i think that we need to actually stick to have your say and do it once and then not come

[3:20:25] Voice 11: back to it as much as possible because that will allow me not to have to say the same thing and to

[3:20:32] Voice 11: actually say that my interest is to move on about ecological preservation to talk about safety

[3:20:39] Voice 11: public safety fire safety uh to talk about the bridge uh i would rather us be doing those

[3:20:46] Voice 11: projects rather than then rehashing this this one again however if you hear the same information

[3:20:52] Voice 11: from one side you're going to hear the same information from the other side of a specific

[3:20:56] Voice 11: issue yes

[3:20:58] Trustee Elliott (probable): so i'm hoping that through this process we can put a lot of these conversations to bed

[3:21:06] Trustee Elliott (probable): that's the aim here but

[3:21:08] Voice 11: you're behind already you're behind or doing anything else

[3:21:12] Trustee Elliott (probable): but this is like we said in the beginning we are going to take our time we are not going to rush

[3:21:17] Trustee Elliott (probable): rush this through we're not going to speed things out just because there are that is the end of the

[3:21:23] Trustee Elliott (probable): year or the end of our term the conversation until until we can get the community feeling comfortable

[3:21:31] Trustee Elliott (probable): and being a cohesive community again we need to have the conversation so that there is understanding

[3:21:39] Trustee Elliott (probable): and at the end of the last term there wasn't enough understanding that's why it's still

[3:21:46] Trustee Elliott (probable): still rolling around i

[3:21:48] Voice 11: do understand and i think yes go ahead and do that but the the time is

[3:21:54] Voice 11: moving we're having one of the driest years on record we had a under average precipitation for

[3:22:00] Voice 11: an entire year since last december uh one of the driest years on record and it would be nice to be

[3:22:07] Voice 11: talking about uh water conservation the impacts of water use on adjacent properties all of those

[3:22:14] Voice 11: things and the time is ticking. Our well is going dry. Our neighbour's well is already dry.

[3:22:21] Voice 11: We would like to have community approaches on those topics that are time sensitive and not

[3:22:29] Voice 11: to be mired for another three to four years in bylaw 122, bylaw 114, all of these things which

[3:22:37] Voice 11: actually aren't as consequential as losing your water.

[3:22:41] Trustee Elliott (probable): Again I was going to reiterate there are

[3:22:43] Trustee Elliott (probable): are two webinars coming out January and February on water and well and everything surrounding that

[3:22:51] Trustee Elliott (probable): so that's already in progress and that's through the trust programs so that is being worked out it

[3:22:56] Trustee Elliott (probable): is high priority it's

[3:22:58] Voice 5: but it's being worked out in

[3:22:59] Voice 11: terms of the community discussion we're wired

[3:23:01] Voice 11: in that way which would be great to be wired in the discussion about water and safety and the

[3:23:06] Voice 11: bridge and reconciliation. May I

[3:23:08] Trustee Elliott (probable): suggest that community continued leadership yes you have a

[3:23:13] Trustee Elliott (probable): very strong view of what priorities should be addressed and the LTC can respond to that and so

[3:23:21] Trustee Elliott (probable): I would really encourage you to gather the advocates around what you are I know but don't

[3:23:29] Trustee Elliott (probable): stop there like it's it's it is we will government responds to pressure i hate to say it but um

[3:23:36] Trustee Elliott (probable): yeah but we put those items forward you did as yeah recommended no i

[3:23:41] Trustee Elliott (probable): heard you that in the

[3:23:43] Trustee Elliott (probable): priorities i know um yeah the island's trust is only going to be able to do so much i think it's

[3:23:49] Trustee Elliott (probable): going to take a few different pieces coming together but

[3:23:52] Voice 11: the island's trust could also be

[3:23:55] Voice 11: not focusing 80 to 90 percent of its energy are located on bylaw 122 and bylaw 114 totally i hear

[3:24:03] Trustee Elliott (probable): we hear you thank you for bringing that forward

[3:24:05] Voice 3: and i've responded to it we're

[3:24:09] Trustee Elliott (probable): here i i really

[3:24:11] Voice 3: was thinking about like we were wasting our time or whatever but what side like so we could say

[3:24:19] Voice 3: somebody could say well let's move on let's just leave it as is it's fine it's small fish to cry

[3:24:25] Voice 3: right we can we can just cope with it the other potential solution to it if we wanted to just

[3:24:32] Voice 3: move on is for people to say okay well it's not a big deal let's just let's just go backwards

[3:24:38] Voice 3: let's just do it just like we kind of already did which you couldn't do right we weren't

[3:24:43] Voice 3: procedurally allowed to do it that way but we could do that just let's go back to 114 done deal

[3:24:50] Voice 3: and and i'm i'm saying this so that you can feel what that feels like

[3:24:56] Voice 3: um that because that's an equal option so in order for us to move on somebody has to say

[3:25:03] Voice 3: it's not a big deal let's just move on but the part that's happy with it can't say it for the

[3:25:09] Voice 3: people that are not happy with it it has to be somebody has to say that somebody has to say i'm

[3:25:16] Voice 3: willing to just let this one roll let's just move on i

[3:25:19] Voice 11: think you should definitely have projects to

[3:25:21] Voice 11: amend bylaws as you needed including the land use bylaws uh that's great but what my only point is

[3:25:29] Voice 11: what i'm saying we're focusing far too much energy on that when there are other critical problems

[3:25:34] Voice 11: i think that there could be a lot of community consensus on and that are crime sensitive and

[3:25:41] Voice 11: that would be good to actually be reversing that 20 of the effort on bylaw the land use bylaw and

[3:25:49] Voice 11: and 80% on some other issues that are normalized.

[3:25:52] Voice 11: That's all that I'm saying.

[3:25:54] Voice 11: All right, well, we appreciate your views, yeah.

[3:25:58] Voice 14: Yes, Monica.

[3:25:59] Voice 14: Hi, yes,

[3:26:02] Trustee Elliott (probable): in terms of community engagement,

[3:26:05] Trustee Elliott (probable): I've heard three different sort of proposals.

[3:26:10] Trustee Elliott (probable): First, I heard from you, Christina,

[3:26:12] Trustee Elliott (probable): working groups with equal voices,

[3:26:16] Trustee Elliott (probable): and then I

[3:26:17] Voice 8: heard something about special APC,

[3:26:20] Voice 8: And then I also heard APC, and it was not yet announced who

[3:26:26] Voice 11: was on the APC for South Bender.

[3:26:29] Trustee Elliott (probable): So I'm curious about that. But I

[3:26:33] Voice 14: would really advise

[3:26:34] Voice 6: to focus on working groups with equal

[3:26:40] Voice 6: voices.

[3:26:42] Voice 8: Sorry, did I miss what somebody just said?

[3:26:45] Trustee Elliott (probable): I'm just looking back to when...

[3:26:48] Trustee Elliott (probable): Has the APC membership been posted?

[3:26:50] Voice 12: Yeah, quite

[3:26:51] Trustee Elliott (probable): a while ago, yeah.

[3:26:54] Voice 12: Okay, is it current?

[3:26:56] Trustee Elliott (probable): All right.

[3:26:59] Trustee Elliott (probable): Sorry, I was on this report.

[3:27:03] Trustee Elliott (probable): Yeah, so those are options that we can discuss once this work gets done.

[3:27:08] Trustee Elliott (probable): So in November, once the stock deal comes back with the project charter,

[3:27:14] Trustee Elliott (probable): at that point, we can then start looking at where we're going to go.

[3:27:20] Trustee Elliott (probable): but you know equal voices is really important to me because otherwise we're not going to wind up

[3:27:25] Trustee Elliott (probable): with a balanced solution no i saw it in this agenda it was in there somewhere it's in one

[3:27:33] Trustee Elliott (probable): but yeah it sections or fuel it

[3:27:36] Voice 1: was in the fuel that's it

[3:27:37] Trustee Elliott (probable): probably in the minutes

[3:27:42] Trustee Elliott (probable): yeah okay so it's in the follow-up action report on page 17 um it was 19th of may

[3:27:51] Trustee Elliott (probable): that the community South Pender LTC appointed Audra Green,

[3:27:55] Trustee Elliott (probable): Cameron Thorne, Donna Spaulding, Cordia Duncan,

[3:27:58] Trustee Elliott (probable): and Rodney Kirkwood to the South Pender APC.

[3:28:03] Trustee Elliott (probable): And the appointment was four sent out.

[3:28:08] Trustee Elliott (probable): Thank you for that.

[3:28:09] Trustee Elliott (probable): And everyone, thank you for your comment.

[3:28:12] Trustee Elliott (probable): Anything else?

[3:28:13] Trustee Elliott (probable): Thank you for all your hard work.

[3:28:15] Trustee Elliott (probable): All right.

[3:28:18] Trustee Elliott (probable): Right. Well, we'll close this

[3:28:20] Trustee Elliott (probable): town hall portion and go to the town hall.

[3:28:24] Trustee Elliott (probable): It's just a three, four-minute break.

[3:28:27] Trustee Elliott (probable): Sure.

[3:28:28] Trustee Elliott (probable): Thanks for hanging in there.

[3:28:34] Trustee Elliott (probable): Well, we can take a break.

[3:28:37] Trustee Elliott (probable): We're just taking a five-minute break, Carly.

[3:28:40] Trustee Elliott (probable): We're just

[3:28:41] Voice 14: taking a five-minute break.

[3:28:44] Trustee Elliott (probable): Be back at 2.05 and then take a resolution and go on camera.

[3:28:49] Trustee Elliott (probable): We should probably make a resolution now.

[3:28:52] Trustee Elliott (probable): Then

[3:28:53] Voice 14: I'll forward Barlow and we'll read you the email.

[3:28:55] Voice 14: Thank

[3:28:55] Trustee Elliott (probable): you, Paul.

[3:28:58] Trustee Elliott (probable): Are you sticking around, Roger?

[3:28:59] Trustee Elliott (probable): No.

[3:29:00] Trustee Elliott (probable): No,

[3:29:00] Voice 14: we're going to go.

[3:29:02] Trustee Elliott (probable): I'll connect you and I think it's a chat.

[3:29:05] Trustee Elliott (probable): Okay, good.

[3:29:06] Trustee Elliott (probable): Yeah.

[3:29:06] Trustee Elliott (probable): Really appreciate that.

[3:29:07] Trustee Elliott (probable): Yeah, thank you for all your initiatives.

[3:29:08] Trustee Elliott (probable): It's not unnoticed.

[3:29:10] Trustee Elliott (probable): and yeah

[3:29:10] Voice 14: thank you really care

[3:29:11] Trustee Elliott (probable): I guess it makes it

[3:29:29] Trustee Elliott (probable): we're done

[3:29:30] Trustee Elliott (probable): good afternoon

[3:29:32] Trustee Elliott (probable): yes right

[3:29:34] Trustee Elliott (probable): okay

[3:29:35] Trustee Elliott (probable): Okay. Paul, do you or do you and Monica have, I mean, I know you've got connections with the

[3:29:52] Trustee Elliott (probable): leadership or the school board, is it? The school board?

[3:29:57] Voice 12: Yeah, so we've got connections with the elders.

[3:30:00] Voice 12: the Wissanich Leadership Council, with the Schools

[3:30:02] Trustee Elliott (probable): Board, with the Say Out

[3:30:04] Trustee Elliott (probable): First Nation,

[3:30:05] Voice 12: whose reserve land is here.

[3:30:09] Voice 14: So, I

[3:30:10] Trustee Elliott (probable): mean, those connections, happy to talk about

[3:30:14] Trustee Elliott (probable): relationship building is the

[3:30:16] Trustee Elliott (probable): way I would put it, because,

[3:30:18] Trustee Elliott (probable): for example, Robert Clifford,

[3:30:22] Voice 8: their leading um

[3:30:23] Voice 12: legal scholar who's a social

[3:30:25] Voice 8: assistant professor of um law at ubc bringing

[3:30:30] Voice 8: bringing his um uh indigenous law field school here for

[3:30:39] Voice 2: two days to camp out on reserve land

[3:30:41] Voice 2: and the community is um preparing meals both nights so that we go down

[3:30:48] Voice 2: feed them sit with

[3:30:50] Voice 2: them right so that that's by invitation that's a result of leadership but

[3:30:55] Voice 12: it's a chance for us to

[3:30:56] Voice 12: learn and for those students to find out what our community the community initiatives are all about

[3:31:05] Voice 4: we

[3:31:06] Trustee Elliott (probable): do have and i mentioned in a previous meeting um four videos that have been produced and we're

[3:31:12] Trustee Elliott (probable): waiting for those to be

[3:31:13] Voice 2: screened

[3:31:14] Trustee Elliott (probable): for

[3:31:15] Voice 2: the sandwich community members before they're shared but

[3:31:20] Voice 2: so there's i'd love to sit down and

[3:31:22] Voice 2: talk with you when you haven't just had an exhausting meeting

[3:31:27] Voice 2: which i'm sure well

[3:31:29] Trustee Elliott (probable): you could just call um and like i said i'm robin keffy is um she's more

[3:31:37] Trustee Elliott (probable): she's stronger on the policy side um but really recognizing relationship building and sharing

[3:31:44] Trustee Elliott (probable): food comes before everything and so her background is more academic she's not indigenous

[3:31:49] Trustee Elliott (probable): us um and so we're i don't say we but she she approached me and said well what what how can we

[3:31:58] Trustee Elliott (probable): work on the the trustee learning group and what might that look like um but she's so

[3:32:06] Trustee Elliott (probable): she's got so many things to tackle right now that's all the different things have been lacking

[3:32:11] Trustee Elliott (probable): for the last nine months really we just haven't had anyone in that procession besides claire so

[3:32:15] Trustee Elliott (probable): So anything, what I was thinking was a briefing maybe from you of what you did in your introduction

[3:32:24] Trustee Elliott (probable): when we

[3:32:24] Trustee Elliott (probable): first, you know, got an

[3:32:26] Trustee Elliott (probable): office of sort of summarizing everything, but it was

[3:32:29] Trustee Elliott (probable): responding to OCP bylaw 123, right?

[3:32:32] Trustee Elliott (probable): And so that we couldn't really receive it.

[3:32:36] Trustee Elliott (probable): So if we had sort of an update or a state of things currently from Senator Pender and

[3:32:44] Trustee Elliott (probable): where you're at and the initiatives that have been taken and then potentially a calendar of events of

[3:32:49] Trustee Elliott (probable): what's going to take place um is there opportunity for us to um ask to to to be a delegation on

[3:32:58] Trustee Elliott (probable): West Saanich Leadership Council at some point in the future just to introduce ourselves and say

[3:33:03] Trustee Elliott (probable): here's the faces to the names now the letters have gone out so that kind of thing is we're

[3:33:08] We're

[3:33:08] Trustee Elliott (probable): starting fresh and really would love to rely on the work that you've done to help us start.

[3:33:18] Trustee Elliott (probable): So we did talk about that at the last meeting.

[3:33:21] Trustee Elliott (probable): The last time, I really want to be involved in that too.

[3:33:23] Trustee Elliott (probable): I honestly

[3:33:24] Voice 8: think it's for us to present to the Sanctuary Leadership Council is more appropriate than asking someone to come.

[3:33:33] Trustee Elliott (probable): I felt terrible for jumping on

[3:33:35] Voice 8: here, but I

[3:33:35] Trustee Elliott (probable): was just like, oh, can

[3:33:37] Voice 14: we keep asking them to our meetings?

[3:33:39] Voice 14: because

[3:33:39] Trustee Elliott (probable): it's not their business no reconciliation is our responsibility yeah i totally agree

[3:33:48] Trustee Elliott (probable): um i was going to ask is there anything like in the activities and the work that you currently

[3:33:55] Trustee Elliott (probable): got on the go if there's anything i can do to assist by the rest of the lpc member or even

[3:34:01] Trustee Elliott (probable): just as a neighbor well i would suggest we we've had one send shop and workshop through the library

[3:34:08] Trustee Elliott (probable): like just one event or a series of events but

[3:34:15] Voice 12: we're repeating that because it

[3:34:17] Voice 12: was so attending

[3:34:18] Voice 12: that um sort of i i think i mean for us we've been fortunate to be educated through process

[3:34:26] Voice 12: right uh

[3:34:28] Voice 12: and i don't

[3:34:28] Voice 2: think that there's a quick and easy path here um sometimes it's just waiting

[3:34:34] Voice 2: Yeah.

[3:34:35] Voice 7: Oh, thank you.

[3:34:39] Voice 7: That's okay.

[3:34:42] Trustee Elliott (probable): Yeah. Well, and the reconciliation certainly went on a blanket

[3:34:51] Voice 14: exercise recently with Lillian

[3:34:54] Voice 14: Underwood, who is from Seattle, although she's Southern Tishnall from Yukon. But

[3:35:01] Voice 14: but she works through the fibrous blanket

[3:35:06] Voice 11: exercise group.

[3:35:08] Voice 11: And I was pleased to see that dad came to that.

[3:35:13] Trustee Elliott (probable): And

[3:35:13] Voice 11: we had over 50

[3:35:16] Trustee Elliott (probable): people,

[3:35:21] Voice 8: about 35 taking part in the blanket exercise.

[3:35:24] Voice 8: And those of us who have done it multiple times-

[3:35:27] Voice 1: We did it in the chat.

[3:35:28] Voice 1: It should be the first

[3:35:29] Trustee Elliott (probable): one in our chat.

[3:35:30] Voice 1: Oh, thank you.

[3:35:31] Trustee Elliott (probable): you i'll let you read it i don't see it no it's because we went offline so that's okay

[3:35:38] Voice 3: but you

[3:35:41] Trustee Elliott (probable): put it in the email right okay yep

[3:35:45] Voice 3: it's up on the on the okay

[3:35:47] Trustee Elliott (probable): so i move that the

[3:35:51] Trustee Elliott (probable): meeting be closed to the public in accordance with community charter part four division three

[3:35:55] Trustee Elliott (probable): section 91a for the purpose of considering a personal information about an identifiable

[3:36:02] Trustee Elliott (probable): individual who holds or is being considered for a position as an officer employee or agent of the

[3:36:08] Trustee Elliott (probable): municipality or another position appointed by the municipality and that the recorder and staff

[3:36:12] Trustee Elliott (probable): attend the meeting seconded all those in favor carried and we close the meeting um so nothing

[3:36:23] Trustee Elliott (probable): to rise and report from our in-camera portion of the meeting and we are now adjourned thank you

[3:36:31] Trustee Elliott (probable): everybody for attending self-taught LTC business video and look we are done on

[3:36:37] Voice 14: time 2 30.

South Pender Local Trust Committee 
Regular Business Meeting 
September 1, 2023 ADOPTED Page 1 of 8 
 
South Pender Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
September 1, 2023 
South Pender Fire Hall 
8961 Gowlland Point Road, South Pender Island, BC 
 
Members Present: Tobi Elliott, Chair 
 Dag Falck, Local Trustee 
 Kristina Evans, Local Trustee 
  
Staff Present: Robert Kojima, Regional Planning Manager 
 Kim Stockdill, Island Planner (Zoom) 
 Carly Bilney, Recorder 
  
 There were approximately 22 members of the public present. 
 
1. CALL TO ORDER 
Chair Elliott called the meeting to order at 10:30 a.m. She acknowledged that the meeting was 
being held on the territory of the Coast Salish First Nations. 
2. APPROVAL OF AGENDA 
The following additions to the agenda were presented for consideration: 
 In-camera meeting 
 Item 16.3 Standing Section on Reconciliation and Relationship Building 
 
By general consent, the agenda was adopted as amended. 
 
3. TRUSTEE REPORT 
Trustee Falck emphasized the importance of maintaining an inclusive, open process where 
community members are civil and listen to each other. 
4. CHAIR'S REPORT 
Chair Elliott made the following comments in her report:  
 A recent meeting with the new Senior Indigenous Relations Advisor, Robyn Kefi, 
included discussion on how to structure the Trustee’s Reconciliation Learning Group 
 The Chair recently attended an event on Lasqueti Island celebrating a newly achieved 
Covenant property 
  
 

  
South Pender Local Trust Committee 
Regular Business Meeting 
September 1, 2023 ADOPTED Page 2 of 8 
5. ELECTORAL AREA DIRECTOR'S REPORT – none 
6. TOWN HALL AND QUESTIONS 
Town hall was held and the following comments were made: 
 
 Concern was expressed about the process leading up to the resolution to repeal Bylaw 
122 
 At the June 3 meeting, Bylaw 122 was part of the Work Program discussion and became 
a preponderant part of the discussion in a way that was not anticipated by the agenda 
 Rather than making quick decisions, we need to go through lengthy processes that 
provide fact-based information on the issues and allow for community input 
 Opposition to Bylaw 122 was expressed for how it infringes on people 
 Changes from Bylaw 122 improved the protection of the threatened sensitive cliff 
ecosystem 
 The Local Trust Committee (LTC) should leave the changes from Bylaw 122 in place and 
move forward, work towards reconciliation and find projects that bring the community 
together 
 We need to review Bylaw 114 with the community and work something out that 
appeases everyone, rather than implementing a top-down approach 
 Reviewing Bylaw 114 could divide the community 
 Bylaws should assess how many people will be impacted by making a change 
 Making decisions based on who is present at the meetings is not ideal 
 Meetings have been divisive and voices have not been clearly heard 
 Meeting minutes should record staff members present at each meeting and the time at 
which they leave 
 Variances should be approved to avoid getting bogged down in debate 
 Pender Island has high housing needs and Trustees can get ahead of the agenda and 
work for positive change on the island 
 Allowing variances is up to the discretion of the LTC 
 The Board of Variance is an appointed body that considers minor variances based on 
hardship 
 Leaving problematic bylaws in place and dealing with them through variances is a poor 
solution; problems should not be dealt with by countless variances 
 It would be helpful if staff provided an overview of variance applications to clarify what 
is being asked 
 Actions taken by LTC members must reflect the commitment to maintain respectful 
communication, consultation, and accountability 
 W
̱
SÁNEĆ Leadership Council organized a reef net fishery this summer and held a salmon 
welcoming ceremony 
 Letters submitted are to be directed at decision-makers (not used as a forum for 
community members to engage in debate) 
 Blasting was recommended as a Work Project, as recent major incidents impacted 
neighbours and regulations may be needed 
 Emergency response management was recommended as a Work Project 
 There is desire to move forward on projects like safety (e.g. wildfires, floods, bridge 
maintenance) and reconciliation 

  
South Pender Local Trust Committee 
Regular Business Meeting 
September 1, 2023 ADOPTED Page 3 of 8 
 Younger people who work full time are at a disadvantage in getting their voices heard 
 If a home that is non-conforming disappears (due to fire, etc.), there are considerations 
to replacing that home that add cost (e.g. construction, sewage system, etc.) 
 
7. COMMUNITY INFORMATION MEETING – None 
8. PUBLIC HEARING – None 
9. MINUTES 
9.1 South Pender Island Local Trust Committee Special Meeting Minutes of June 3, 2023 
Discussion was held and the following comments were made: 
 Staff left the June 3 meeting and advice from staff was subsequently 
misinterpreted by LTC who thought Bylaw 122 needed to be repealed in order 
to open a project 
 LTC stated its intent to look at the issues people have with Bylaw 122 
 Discussion on the intent of the LTC in making motion SP-2023-028 that repealed 
Bylaw 122 is missing from the June 3 minutes 
 The Trust system’s processes are cumbersome and difficult to navigate 
 
The following amendments to the minutes were presented for consideration: 
 
 On page 5 of the June 3, 2023 meeting minutes (page 7 of the current agenda 
package), following "The Trustees thanked everyone for providing their input 
and discussion ensued," add: “The resolution that is following is to demonstrate 
the intent of the LTC to move forward with reviewing the changes made under 
Bylaw 122.” 
 
By general consent the Local Trust Committee meeting minutes of June 3, 2023 were 
adopted as amended. 
9.2 South Pender Island Local Trust Committee Special Meeting Minutes of August 1, 2023 
By general consent the Local Trust Committee meeting minutes of August 1, 2023 were 
adopted. 
9.3 South Pender Island Local Trust Committee Special Meeting Minutes of August 17, 
2023 
By general consent the Local Trust Committee meeting minutes of August 17, 2023 
were adopted. 
9.4 Section 26 Resolutions-without-meeting Dated Aug 2023 
9.5 Advisory Planning Commission Minutes – None 
  

  
South Pender Local Trust Committee 
Regular Business Meeting 
September 1, 2023 ADOPTED Page 4 of 8 
10. BUSINESS ARISING FROM THE MINUTES 
It was Moved and Seconded, that South Pender Island LTC request that the Executive 
Committee authorize the public release of the legal opinion on non conformity of dwelling size 
and siting that the South Pender LTC obtained last term.  
 
Discussion was held about the relevance of the legal opinion since it predates the bylaw, and 
whether it would be more beneficial to seek a new opinion.  
 
Further discussion on the matter was tabled to Item 16 New Business. 
 
10.1 Follow-up Action List Dated Aug 2023 
Received for information.  
11. DELEGATIONS – None 
12. CORRESPONDENCE 
Correspondence received concerning current applications or projects is posted on the LTC 
webpage 
13. APPLICATIONS AND REFERRALS 
13.1 Saturna Island Local Trust Committee SA-ALR-2023.1 Application Referral – For 
Response 
SP-2023-037 
It was Moved and Seconded, 
that South Pender Island Local Trust Committee interests are unaffected by the 
Saturna Island Local Trust Committee SA-ALR-2023.1 Application. 
 
CARRIED  
A break was held between 12:02 pm – 12:14 pm. 
14. LOCAL TRUST COMMITTEE PROJECTS 
14.1 Local Trust Committee Work Program 2023 – Staff Report 
RPM Kojima reviewed the Staff Report related to the LTC Work Program. Discussion was 
held on the process of defining and making progress on projects and different 
approaches were assessed.  
SP-2023-038 
It was Moved and Seconded, 
that South Pender Island Local Trust Committee amend its Work Program to 
identify “Minor LUB Review Project” as the minor Active Project. 
 
CARRIED  
 
It was Moved and Seconded, that South Pender Island Local Trust Committee request 
staff to draft a Project Charter and report back with options for a minor Land Use Bylaw 

  
South Pender Local Trust Committee 
Regular Business Meeting 
September 1, 2023 ADOPTED Page 5 of 8 
Review Project. Discussion on the motion was held and the following comments were 
made: 
 
 Sometimes it seems like staff is directing LTC 
 When the LTC requests a staff report, it is asking staff to guide process in 
accordance with legal procedures and to report back with options 
 Staff can review Bylaw 122 and note which amendments are minor in nature 
and which may be more contentious, and it is at the discretion of the LTC to 
decide if it agrees 
 
SP-2023-039 
It was Moved and Seconded, 
that South Pender Island Local Trust Committee request staff to draft a Project 
Charter and report back with options for a minor Land Use Bylaw Review 
Project. 
CARRIED 
 
15. REPORTS 
15.1 Work Program Reports 
15.1.1 Active Projects Report Dated Aug 2023 
Received for information.  
15.1.2 Future Projects Report Dated Aug 2023 
 Received for information. It was noted that shoreline review has been brought 
forward at the regional level as a potential project.  
15.2 Applications Report Dated Aug 2023 
Received for information. 
15.3 Trustee and Local Expense Report Dated June 2023 
Received for information. 
15.4 Adopted Policies and Standing Resolutions 
The following comments were made about the Standing Resolution related to 
Reconciliation: 
 Annual letters of introduction have gone out to local First Nations 
 The Islands Trust Senior Indigenous Relations Advisor position has been filled 
 Reconciliation is to be embedded in all the work the LTC does, and does not 
have to be a designated Project 
 There needs to be better public communication about Reconciliation efforts and 
related community initiatives 
 
  

  
South Pender Local Trust Committee 
Regular Business Meeting 
September 1, 2023 ADOPTED Page 6 of 8 
15.5 Local Trust Committee Webpage 
15.6 Islands Trust Conservancy Report – None 
16. NEW BUSINESS 
The LTC returned to discussion on business arising from the minutes. Because the legal opinion 
does not seem to address the questions that are anticipated as important to South Pender 
stakeholders, support was expressed for drafting a new legal opinion rather than releasing the 
one previously obtained. 
 
SP-2023-040 
It was Moved and Seconded, 
that South Pender Local Trust Committee request that the Executive Committee 
authorize the public release of the legal opinion on non conformity of dwelling 
size and siting that the South Pender Local Trust Committee obtained last term.  
DEFEATED 
16.1 South Pender Island LTC Freedom of Information and Protection of Privacy Bylaw No. 
128 - Consideration of Adoption 
SP-2023-041 
It was Moved and Seconded, 
that South Pender Island Local Trust Committee Bylaw No. 128, cited as “South 
Pender Island Local Trust Committee Freedom of Information and Protection of 
Privacy Bylaw No. 128, 2023”, be adopted. 
CARRIED 
 
16.2 Census Infographics - Briefing (for information) 
Received for information. 
16.3  Standing Section on Reconciliation and Relationship Building 
Discussion was held about having a dedicated place to discuss Reconciliation initiatives 
within the community. 
 
SP-2023-042 
It was Moved and Seconded, 
that South Pender Island Local Trust Committee request that Reconciliation and 
First Nations relationship building be added to future agendas as a standing 
item and the Chair bring forward, to the Executive Committee, support for this 
as a Trust-wide practice in agendas.  
CARRIED 
 
17. UPCOMING MEETINGS 
17.1 Next Regular Meeting Scheduled for November 10, 2023 at the Fire Hall, Pender Island 
  

  
South Pender Local Trust Committee 
Regular Business Meeting 
September 1, 2023 ADOPTED Page 7 of 8 
18. TOWN HALL  
A second Town Hall was held and the following comments were made:  
 The LTC amending the minutes of the June 3 meeting does not accurately reflect what 
transpired (the intent of the motion is not believed to have been a part of the 
discussion) 
 The many meetings held to discuss Bylaw 122 were poorly attended because of COVID-
19, and there was not a lot of opportunity for sharing; resulting changes are not well 
understood 
 There are many environmental consequences of increased house size including use of 
materials, roads, and groundwater  
 An effective process involves education, shared information, and developing rationale 
that goes beyond self-interest 
 Community animosity is unnecessary and our aim needs to be finding common ground 
 A good place to start in establishing common ground would be to have staff provide a 
summary fact sheet about each of the issues related to legally nonconforming sites and 
variances 
 Reconciliation requires a First Nations representative giving input at the meetings 
 There is a distinction between W
̱
SÁNEĆ Leadership Council and Elders within a 
community who guide community-to-community relationships 
 The LTC is urged to move on and not to get caught up in reviewing everything 
everywhere all at once  
 Community members can take leadership on prioritizing issues 
 Government responds to pressure 
 There is a need for the LTC to put more effort into time-sensitive critical issues like wells 
going dry 
 
A break was held between 1:59 pm – 2:12 pm. 
19. CLOSED MEETING  
SP-2023-043 
It was Moved and Seconded, 
“that the meeting be closed to the public in accordance with the Community 
Charter, Part 4, Division 3 s. 90(1) a for the purpose of considering:  
a) personal information about an identifiable individual who holds or is being 
considered for a position as an officer, employee or agent of the municipality or 
another position appointed by the municipality; AND that the recorder and staff 
attend the meeting.” 
CARRIED 
  

  
South Pender Local Trust Committee 
Regular Business Meeting 
September 1, 2023 ADOPTED Page 8 of 8 
20. ADJOURNMENT 
By general consent the meeting was adjourned at 2:30 pm. 
 
 
_________________________ 
Tobi Elliott, Chair 
 
Certified Correct: 
 
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Carly Bilney, Recorder