Salt Spring Island Local Trust Committee regular meeting, September 26, 2023

[0:00:09] Voice 12: Christina Evans from Sudeas, South Pender.

[0:00:12] Voice 12: Joe Bernardo from Lake Hines, Keats Island,

[0:00:18] Voice 28: part of the Gambier Trust Area.

[0:00:22] Voice 10: Susan Yates from the Gabriela Island Local Trust Area, territory of the S'Nenemach First Nation.

[0:00:30] Voice 15: Maureen Bowen from Saterna Island.

[0:00:36] Voice 12: Dag Falk, Sudeas, South Pender.

[0:00:39] Voice 12: Lisa Gobro, Galliano Island.

[0:00:45] Voice 12: Sue Ellen Fast.

[0:00:47] Voice 19: Nuhlelequem, which is Bowen Island, in the mouth of Alketsam, which is Howe Sound.

[0:00:54] Voice 12: Alex Allen, Chichichin, Oranby Island.

[0:00:59] Voice 12: Grant Scott, Oranby Island.

[0:01:02] Voice 12: Makayla Laroni,

[0:01:04] Voice 17: Laskiti, Hoyete.

[0:01:06] Voice 17: Toby Elliott, Gabriola Island, Sonoma First Nation Territory.

[0:01:12] Voice 12: David Maude from Maine Island, the traditional home of the Wissanik people.

[0:01:20] Voice 12: Judy Getty, I'm from Bowen Island.

[0:01:23] Voice 12: Aaron Campbell, North Bender Island.

[0:01:25] Voice 12: David Graham, Denman Island, Traditional Territory of the Comox.

[0:01:34] Trustee Patrick: Laura Patrick, Salt Spring Island, Territories of the Coast Salish Peoples.

[0:01:41] Voice 3: Sam Borthwick, Testaic, Denman Island, Comox and Penlash Territories.

[0:01:48] Voice 24: Thank you.

[0:01:49] Voice 24: Deb Morrison, North Pender Island, Steyas, Territories of the Osanich.

[0:01:53] Voice 24: Thank you.

[0:01:54] Voice 24: Kate

[0:01:57] Voice 17: Louise Stamford to Altowich, otherwise known as Gambier, in the Gambier-Keats local trust area.

[0:02:07] Trustee Luckham: Thank you. And online here we have, I see, Jamie Harris.

[0:02:12] Voice 6: Thank you. Good afternoon. Jamie Harris from Salt Spring Island.

[0:02:16] Voice 6: And Tim Peterson.

[0:02:20] Voice 7: I'm here from Hoyete-Lasquite Island, territory of many Coast Salish peoples and the Treaty Territory of the Tlaman Nation.

[0:02:28] Voice 12: And Ken Hunter.

[0:02:30] Voice 12: oh we lost canton there but janine dodds i think you're still online there okay i don't hear your

[0:02:48] Voice 12: audio ken but

[0:02:49] Trustee Luckham: we can see you there thank you for joining us and maybe you can sort that part out

[0:02:53] Trustee Luckham: and trustee dodds are you are this there i'm

[0:02:56] Voice 11: here i'm listening and uh janine dodds from uh scott

[0:03:00] Voice 11: path main island oh

[0:03:03] Trustee Luckham: thank you very much and uh laurie do we have any regrets from anybody i

[0:03:08] Trustee Luckham: think everybody's actually in attendance in person or electronically so that's great so

[0:03:13] Trustee Luckham: So thank you, everybody, for being here today.

[0:03:17] Trustee Luckham: I'm going to just go to a couple of logistics things.

[0:03:20] Trustee Luckham: I want to introduce Daphne, who I think many of you know.

[0:03:24] Trustee Luckham: She's going to help us with significant improvements in the technology we have to use here today.

[0:03:31] Voice 12: What was the point?

[0:03:32] Voice 12: I'm going to talk about the secret list with the – and so basically if you want to talk,

[0:03:41] Voice 12: you can press your clock button and that will take you into a queue of up to six people if we

[0:03:46] Voice 12: find the third one that I can detect first. But let's say you don't want to talk and you want to

[0:03:51] Voice 12: talk and you over here want to talk. If you're blinking green you're next up. So when Deb

[0:03:59] Voice 12: Morrison hears that more quicker than talking your mic will go red which means you can talk

[0:04:05] Voice 12: and you're blinking green so you're next. So you know when you're next.

[0:04:39] Trustee Luckham: So it's a two-way partnership.

[0:04:42] Trustee Luckham: So what are you going to do is my question.

[0:04:45] Trustee Luckham: And so indeed, I am going to rely upon this.

[0:04:48] Trustee Luckham: And indeed, I think the number needs to be like 20 out of 26, not five.

[0:04:53] Trustee Luckham: So I would bump that up right away.

[0:04:55] Trustee Luckham: We'll get to you in a moment over there.

[0:04:59] Trustee Luckham: Yeah, you got it.

[0:05:01] Trustee Luckham: And don't try to interrupt the chat.

[0:05:03] Trustee Luckham: But anyway, I'm going to come over there in a second.

[0:05:05] Trustee Luckham: I just want to finish this piece.

[0:05:08] Trustee Luckham: So I'm going to rely upon that.

[0:05:10] Trustee Luckham: And so when you indeed see your thing blinking, you're going to be next.

[0:05:13] Trustee Luckham: And when it's red, you're next.

[0:05:13] Trustee Luckham: Next, just say your name for the public's benefit and then move into what it is that you want to say.

[0:05:20] Trustee Luckham: May read. I will be bringing them in manually.

[0:05:25] Trustee Luckham: And so the folks online, I want you to raise your hand physically or ideally electronically.

[0:05:32] Trustee Luckham: And, you know, I would suggest that although the ability to change the color of your hand has been added to represent some some element,

[0:05:43] Trustee Luckham: make sure it's a contrast to your background color so that it's easily seen and I do have

[0:05:48] Trustee Luckham: David and my executive team here um that is also going to be watching for um that um so we'll catch

[0:05:56] Trustee Luckham: you um and we'll try to insert you in a in a respectful way because indeed you could easily

[0:06:02] Trustee Luckham: get left out um so I saw a hand up over here oh I see perfect thank you then so that's um the

[0:06:11] Trustee Luckham: The microphone system and the camera will pan to you when you're talking.

[0:06:15] Trustee Luckham: All that sort of stuff, so just be aware of that.

[0:06:17] Trustee Luckham: Any other questions on this?

[0:06:21] Voice 17: Just, is there a Wi-Fi password?

[0:06:23] Voice 17: Being out with a forklift?

[0:06:28] Trustee Luckham: There is no Wi-Fi password.

[0:06:30] Voice 12: No, you didn't talk to us.

[0:06:32] Voice 12: Yeah.

[0:06:33] Trustee Luckham: And what was that voice online?

[0:06:36] Voice 12: The name was asked before.

[0:06:37] Trustee Luckham: Oh, okay.

[0:06:39] Trustee Luckham: So we're all right?

[0:06:40] Trustee Luckham: Perfect.

[0:06:41] Trustee Luckham: And no hands up there, so we're good.

[0:06:44] Trustee Luckham: So the next logistics I'm going to give Lori

[0:06:48] Voice 2: Foster the floor.

[0:06:50] Voice 2: Thank you, Trust Council.

[0:06:51] Voice 2: Welcome to North Pender.

[0:06:53] Voice 2: It's a pleasure to serve you.

[0:06:55] Voice 2: Logistics that maybe you're not all aware of.

[0:06:58] Voice 2: All meals are in this building.

[0:07:00] Voice 2: Breakfast, lunch, and dinner served downstairs.

[0:07:03] Voice 2: Dinner starts at 5.30 and last call at the bar is 8.30.

[0:07:09] Voice 2: And yeah, if you have any questions or concerns about that, let me know.

[0:07:13] Voice 2: There's water over here.

[0:07:15] Voice 2: in this jug and we'll keep it refilled there's a washroom over here and if you don't wish to

[0:07:21] Voice 2: use the stairs you can take this lovely walk down here and if there's anything i can do for your way

[0:07:26] Voice 2: here please let me know thanks okay

[0:07:29] Trustee Luckham: any other questions or concerns all right so i think we're

[0:07:33] Trustee Luckham: ready to begin the adoption of our agenda i'll just let you know that executive committee um

[0:07:39] Trustee Luckham: in our pre-meeting trust council meeting have added an item 11.1.6 to the trust area of services

[0:07:46] Trustee Luckham: section there lori is emailing you a new copy of the agenda but just so that you know at 11.1.6

[0:07:55] Trustee Luckham: is a nap tech uh uh bylaw amendment that is here for adoption it came to us uh in the past term

[0:08:05] Trustee Luckham: and but there may be questions there I'm gonna give it a bit of air time if it if

[0:08:09] Trustee Luckham: it looks like we can just adopt it that would be great if it looks like we need

[0:08:13] Trustee Luckham: to have a long discussion about it we may push it off until the next council

[0:08:17] Trustee Luckham: meeting but that'll depend upon you and so that will be circulated to you if it

[0:08:23] Trustee Luckham: hasn't already been today and so you can review that and consider your options so

[0:08:29] Trustee Luckham: So with that said, I'm going to ask now, prior to adoption of the agenda, is there any new business?

[0:08:38] Trustee Luckham: Laura Patrick.

[0:08:40] Trustee Patrick: Yes, the Salt Spring Island Local Trust Committee passed a resolution without meeting last week asking for a late item to be added to the agenda on advocating the province for homes for people actions that support rural island communities.

[0:08:55] Voice 8: Okay.

[0:08:56] Voice 8: For

[0:08:56] Trustee Patrick: example, the suite incentives that we were excluded from.

[0:09:00] Trustee Luckham: Okay.

[0:09:01] Trustee Luckham: Okay. And so that requires a three quarters majority vote to add it to the agenda. And so

[0:09:08] Trustee Luckham: do you want to say anything more about that? Otherwise, I'll just ask for a vote on adding

[0:09:12] Trustee Luckham: that to the agenda.

[0:09:14] Trustee Patrick: No, that was it. Well, it was in response to the all only municipalities

[0:09:18] Trustee Patrick: were included in the sweet incentive program. So this

[0:09:22] Trustee Patrick: is our opportunity to potentially advocate.

[0:09:25] Trustee Luckham: Right. Excellent. So I'm just going to simply go for it to 70% vote. All those in favor,

[0:09:31] Trustee Luckham: are adding this item

[0:09:31] Voice 12: to the agenda and david marler well yeah you know

[0:09:39] Trustee Luckham: i think it's pretty

[0:09:40] Trustee Luckham: much just done saying so hands down any opposed any opposed none opposed so that that carries so

[0:09:49] Trustee Luckham: we'll add that to the agenda thank you laura for bringing that important item to

[0:09:53] Voice 12: us is there

[0:09:53] Voice 12: anything else pardon me oh new business so that'll be on thursday in section um where are we

[0:10:05] Voice 12: on section 14 it'll be at 14.4 okay christina evans so

[0:10:18] Voice 14: i'm not sure if i if this should be

[0:10:19] Voice 14: added as a new item or not um at our last ltc meeting we had requested that um the agendas be

[0:10:25] Voice 14: released to the public um more than five days before that it gets released is the day for

[0:10:35] Voice 14: communication cut off by the residents and we were told by staff that we should bring it forward

[0:10:40] Voice 14: to trust council for a decision because it seemed to be affecting majority of islands should we have

[0:10:46] Voice 14: a discussion on that here or is this something that we should just go back to our planners

[0:10:51] Voice 14: individually by island and ask for

[0:10:53] Trustee Luckham: so that's an ltc agenda so this

[0:10:57] Voice 14: was an ltc item and she said

[0:10:59] Voice 14: because it's affecting so many islands it should be a trust council decision as to whether or not

[0:11:04] Voice 14: but to have the release of the agenda pushed out right

[0:11:08] Trustee Luckham: so thank you for that and david model is

[0:11:11] Trustee Luckham: going to be better uh suited to answer that broad question yeah

[0:11:15] Voice 13: trust council has a model

[0:11:18] Voice 13: meeting procedures bylaws i think that was the intent would be for council to consider that

[0:11:24] Voice 13: so yeah it would be a council consideration but local trust moves would adopt the individual

[0:11:30] Voice 13: or bylaws and you know they're free to do that as well sure

[0:11:34] Trustee Luckham: so i would suggest that

[0:11:39] Trustee Luckham: it may be difficult to actually have a meaningful conversation without some background material and

[0:11:43] Trustee Luckham: that might be something that could be brought forward earlier on but

[0:11:48] Voice 12: um over to you oh sorry

[0:11:53] Voice 12: it's me

[0:11:53] Voice 14: okay no worries um yeah so i don't think it really requires a whole bunch of meaningful

[0:12:01] Voice 14: meaningful materials brought forward? This is the currently the way that it stands is the agenda is released the day cut off for communication is we want to have it so that the agenda is released with at least a couple of days grace before the community cut off is. So do we really need to bring meaningful materials in to hold a discussion on what I think is a rather simple and straightforward topic?

[0:12:51] Voice 21: I'm unfamiliar with the issue and what the implications associated with it are but of

[0:12:58] Voice 21: course if you want some us to work it and bring you back options or or something is

[0:13:04] Voice 21: are you suggesting that all local trust committees have an earlier agenda release date well that's

[0:13:13] Voice 21: a pretty significant request because the work isn't done two days earlier than when it's released

[0:13:23] Voice 21: um and i believe all these are included in policy so i'm in the awkward position of saying

[0:13:30] Voice 21: um do

[0:13:32] Voice 12: you well

[0:13:37] Voice 21: by all means you can have that a discussion i just thought you're arriving at

[0:13:41] Voice 21: a decision you're indicating that this should be easily done and i'm just not sure it's easily done

[0:13:46] Voice 21: given the 13 different agendas being put out at any given time.

[0:13:51] Voice 21: But I'm just not familiar with the topic.

[0:13:54] Trustee Luckham: Okay, so I think I'd like to move forward to seeking the endorsement of council

[0:13:58] Trustee Luckham: to add this to the agenda and would recommend to you that you do some preparatory work

[0:14:04] Trustee Luckham: to bring something of a motion that seeks information or options associated with that kind of a decision.

[0:14:09] Trustee Luckham: So, council, I'll just get you to show of hands in favor of the,

[0:14:13] Trustee Luckham: hopefully you understand what the new business item is.

[0:14:21] Voice 15: respond and then I got switched off because Russ wanted to speak so I got bumped twice so I would

[0:14:28] Voice 15: like to say something.

[0:14:28] Trustee Luckham: Okay but are you speaking to the bringing the new item to the table? Yes.

[0:14:37] Trustee Luckham: Yeah I'm inclined to want to make let council make the decision as to whether or not they

[0:14:41] Trustee Luckham: want to have this discussion and then maybe you could address that during the debate if it's on

[0:14:47] Trustee Luckham: agenda? But

[0:14:50] Voice 15: if it doesn't get on the agenda there won't be.

[0:14:52] Trustee Luckham: Okay go ahead.

[0:14:53] Voice 15: So there is a position

[0:14:54] Voice 15: I believe at Review of Trust Council Policies B that Trust Council requests staff

[0:15:04] Voice 15: recommendation of amendments etc and I do have two motions that are sent to David Marler and to

[0:15:12] Voice 15: to other stuff to the effect that I want to propose an amendment about the timing of the

[0:15:19] Voice 15: provision of agendas so I think it will fit in there perfectly and we can talk about it then

[0:15:25] Voice 15: would that be okay well

[0:15:27] Trustee Luckham: that's up to the to Christina who's brought this request for a new

[0:15:31] Trustee Luckham: business item to the agenda if you think it can be included in the conversation it's already here

[0:15:36] Trustee Luckham: then let's go in that way that would be fine is that all right okay excellent great solution thank

[0:15:43] Trustee Luckham: you okay um anything further new business deb morrison i

[0:15:49] Voice 24: i have more a question the new business

[0:15:51] Voice 24: about the agenda is this an appropriate moment okay so the question i had was about the before

[0:15:57] Voice 24: lunch um tomorrow for planning services there was only 15 minutes allocated for the planning

[0:16:05] Voice 24: services consent agenda items. And that's following a half an hour for public comment

[0:16:12] Voice 24: section. I'm just a little concerned on the timing. And so I assume we'll just roll into

[0:16:19] Voice 24: the afternoon and there won't be pressure to try and shove everything into 15 minutes if it

[0:16:24] Voice 24: expands beyond that.

[0:16:27] Trustee Luckham: Sure. And so I think that we have a history of being reasonably flexible and

[0:16:33] Trustee Luckham: allowing sufficient time for conversation while trying to maintain the time schedule that is

[0:16:40] Trustee Luckham: anticipated to be kept to um but i think there's flexibility there okay

[0:16:45] Voice 24: i guess my question it's

[0:16:46] Voice 24: more a question of why only 15 minutes for planning services um

[0:16:53] Trustee Luckham: i think that the idea was

[0:16:55] Trustee Luckham: we looked at the items that would be reported on um and that that that was sufficiently contained

[0:17:02] Trustee Luckham: within the items, and there are actually no discussion

[0:17:07] Trustee Luckham: or decision items specifically listed

[0:17:10] Trustee Luckham: for debate in that area.

[0:17:11] Trustee Luckham: So it seems like to us, it was more reporting out.

[0:17:14] Trustee Luckham: So indeed, you're right.

[0:17:16] Trustee Luckham: The time is maybe shorter than what would normally

[0:17:19] Trustee Luckham: be provided to that area if there was more items.

[0:17:23] Trustee Luckham: Is that right?

[0:17:25] Trustee Luckham: More flexible, yeah.

[0:17:28] Voice 12: Anything else?

[0:17:31] Trustee Luckham: Okay, then I'm going to then take it by general consent

[0:17:34] Trustee Luckham: that the agenda be adopted as amended.

[0:17:37] Trustee Luckham: Did you have something else?

[0:17:42] Voice 12: I apologize.

[0:17:46] Voice 12: Which item?

[0:17:49] Voice 11: Oh,

[0:17:50] Trustee Luckham: I think that we agreed that it would be included

[0:17:52] Trustee Luckham: in the items that have already been brought forward

[0:17:54] Trustee Luckham: by Mayor Reed Boland.

[0:17:56] Trustee Luckham: Okay, I was on a different track there.

[0:17:59] Trustee Luckham: But thank you everybody.

[0:18:02] Trustee Luckham: Keep me on track.

[0:18:03] Trustee Luckham: It's complex, but there we are.

[0:18:06] Trustee Luckham: So then that said, Sam Borthwaite.

[0:18:10] Voice 3: Hi. So I unfortunately have to leave early from from Trust Council.

[0:18:16] Voice 3: And I noticed that that my I know that my report on the Bain Sound Eco Forum is on that last day that I won't be here for.

[0:18:24] Voice 3: I don't anticipate a lot of questions, but if anybody does want to ask me about that, I'm just going to say that if you want to if you want to be able to badger me about it, you're going to have to do it sooner than Thursday.

[0:18:34] Voice 3: Thursday. But I don't anticipate, I don't think there's going to be a lot of feedback unless

[0:18:39] Voice 3: anybody is furiously angry at me. So I'm fine to leave it where it is and you can just receive it,

[0:18:46] Voice 3: but yeah, just letting you know.

[0:18:49] Trustee Luckham: Okay. So yeah. So what you're saying is you're not going to be

[0:18:54] Trustee Luckham: here for Thursday. All

[0:18:56] Trustee Luckham: right. So absolutely. The expectation is that you try to be here for as

[0:19:02] Trustee Luckham: as much as you can i understand the life circumstances are different um and certainly

[0:19:06] Trustee Luckham: cognizant of the fact that a number you also want to be on 1245 ferry off of this island at some

[0:19:10] Trustee Luckham: point and so let's try and be on thursday particularly be um cognizant of that because

[0:19:17] Trustee Luckham: i don't want people to feel that they're left out or need to leave um when there's conversations to

[0:19:24] Trustee Luckham: have so let's keep that in mind so without anything else to add as new business i'm going

[0:19:29] Trustee Luckham: going to take it then that we adopt the agenda by general consent as amended. So let us begin.

[0:19:36] Trustee Luckham: So the first section of our agenda is general business. And there's three consent agenda items

[0:19:44] Trustee Luckham: there. And as you know, these would be just adopted according to the recommendations in

[0:19:50] Trustee Luckham: those items, unless there's a need for some discussion. So I'm going to ask on items 3.11

[0:19:55] Trustee Luckham: 1 through 3.13. Is there any one of those that any of you would

[0:19:59] Voice 12: like to raise for discussion?

[0:20:02] Voice 12: All right. Looks like we're content with those.

[0:20:09] Trustee Luckham: So then I will, by general consent,

[0:20:11] Trustee Luckham: the Honest Trust Council adopt the recommendations as presented in items 3.11, 3.12, and 3.13.

[0:20:18] Trustee Luckham: So now we are ready to go into a closed working session, which was emailed to you under separate

[0:20:25] Trustee Luckham: for cover and is password protected and and so i'm going to ask for a motion from trustee maude

[0:20:32] Trustee Luckham: i'm going to rotate through my executive here to make that motion and i'll look for a second

[0:20:38] Trustee Luckham: i

[0:20:38] Voice 1: move the honest trust council close the meeting to the public subject of section 91

[0:20:43] Voice 1: i of the community charter in order to consider receipt of advice that is subject to solicitor

[0:20:49] Voice 1: client privilege including communication is necessary for that purpose that staff and

[0:20:53] Voice 1: meeting. So I have a second.

[0:20:56] Trustee Luckham: Seconded by Trustee Elliott. Thank you. And so therefore, now we're

[0:21:00] Trustee Luckham: going to go in camera. So we're just going to provide an opportunity for Lori to close off

[0:21:04] Trustee Luckham: the live streaming and the like. And those of you that have joined us online, please stay there.

[0:21:11] Voice 11: Oh, sorry.

[0:21:13] Trustee Luckham: All those in favor. Anybody opposed? Not opposed. That carries. So those of you online,

[0:21:20] Trustee Luckham: line uh please stay there if you get disconnected for some reason i'm sure we'll watch out for that

[0:21:25] Trustee Luckham: but you won't be able to join back in um if you get disconnected so try to avoid that

[0:21:32] Trustee Luckham: um and then i think what we've because we're going to break out i'm going to actually leave

[0:21:36] Trustee Luckham: this to uh um the ceo are you going to start us off here so we're just going to go straight into

[0:21:41] Voice 12: it okay so let's get your uh your in camera

[0:37:05] Voice 12: not getting any audio oh there you go thank you thank

[0:37:09] Trustee Luckham: you trustee peterson um so we just had a

[0:37:13] Trustee Luckham: lengthy discussion about the interpretation of the section three of the ons trust act

[0:37:17] Trustee Luckham: and have come to a conclusion of how we wish to interpret that and uh there will be a public

[0:37:24] Trustee Luckham: release of that uh information and the and the interpretation that we've uh agreed upon

[0:37:30] Trustee Luckham: on. And so you can look forward to that in the near future here. At this time, we're going to

[0:37:36] Trustee Luckham: move into the next section of our agenda, which is the executive section. There's a number of

[0:37:44] Trustee Luckham: consent items there, a couple of decision items. But before we go into the consent items, I want

[0:37:51] Trustee Luckham: to turn the microphone over to the CAO, who has some supplementary information to offer you on

[0:37:56] Trustee Luckham: on recent updates, and particularly around our UBCM convention that was last week.

[0:38:04] Trustee Luckham: Over to you, CAO.

[0:38:05] Trustee Luckham: Thank you, Chair Luckham.

[0:38:06] Trustee Luckham: Good afternoon, Trust

[0:38:07] Voice 12: Council and my colleagues.

[0:38:09] Voice 12: Great to be with you, as usual.

[0:38:13] Voice 12: Obviously, in your agenda,

[0:38:14] Voice 21: there's at least three fairly significant think pieces.

[0:38:18] Voice 11: Clean your village.

[0:38:23] Voice 21: And then finally, tomorrow, we're going to be discussing.

[0:38:27] Voice 21: discussing and visioning is a fantastic opportunity to to have these kind of conversations about the

[0:38:35] Voice 21: future of the trust area and it would not of course it requires that we have a reconciliation

[0:38:41] Voice 21: lens associated with it so there's a slight alteration in the schedule tomorrow morning

[0:38:47] Voice 21: executive committee has requested that eric pelkey of the wasonic leadership council come

[0:38:54] Voice 21: and speak for 30 minutes on what he sees as the future of the region,

[0:38:59] Voice 21: and that will accelerate and inform you as you're going through your visioning process as well.

[0:39:04] Voice 21: So just in terms of your agenda, we'll start the day off at 8.30.

[0:39:08] Voice 21: We'll break into groups for some just initial conversations.

[0:39:11] Voice 21: We'll return, listen to Mr. Pelkey, and then we'll go back into the rest of the session.

[0:39:16] Voice 21: Okay, so that's a quick update.

[0:39:23] Voice 21: Last week, it's been a busy couple of weeks.

[0:39:25] Voice 21: Last week was the Union of BC Communities, municipalities, UBCM, and myself, an executive committee, and Trustee Patrick were in attendance.

[0:39:37] Voice 21: Relative to some other UBCM meetings, I would say that this was, and I believe you were there as well, Kayleigh Stanford was there as well.

[0:39:46] Voice 21: This was a relatively successful meeting, I would say, on behalf of the Islands Trust.

[0:39:51] Voice 21: trust um we had a an initial breakfast on the Tuesday morning where there were some 25 attendees

[0:39:57] Voice 21: and this is where people um who we can't the trust is challenged to reach out individually

[0:40:03] Voice 21: but this is a chance where we're sitting together and people can come to us so we had a variety of

[0:40:09] Voice 21: different people MLAs and others regional district representatives sitting and we hosted a breakfast

[0:40:14] Voice 21: us for them a good conversation and certainly an idea that um some variant of that might be

[0:40:21] Voice 21: of benefit to the trust going forward um if it uh was um perhaps larger but uh that that occurred

[0:40:28] Voice 21: we did meet with on tuesday with minister kang our minister um we talked about uh some of the

[0:40:34] Voice 21: challenges associated with um implementing dripa from a local government perspective

[0:40:40] Voice 21: perspective uh notwithstanding some of the fantastic or the appropriate legislation that's

[0:40:46] Voice 21: in place right now some of the mechanics of realizing drippa are not available to us that

[0:40:51] Voice 21: was the appeal made by the executive committee um and uh she she warmly greeted us i i don't know

[0:40:58] Voice 21: whether where the ministry is in terms of actually providing that discrete um assistance at this time

[0:41:05] Voice 21: or legislative framework there's a number of challenges associated with capacity funding the

[0:41:10] Voice 21: referral process in british columbia some of those challenges in camera meetings versus public

[0:41:16] Voice 21: meetings and um sort of fulfilling those obligations and where we are it's ongoing work

[0:41:22] Voice 21: uh it certainly was one of the themes of the ubcm and an appeal was made to the minister for her to

[0:41:28] Voice 21: visit trust council in the near term and she accepted so we look forward to that we also

[0:41:34] Voice 21: met with the minister from fleming um transportation on the thursday and appeal was made to him to

[0:41:41] Voice 21: coalesce around some issues on island particularly ferries and the ministry of highways

[0:41:49] Voice 21: and acu transportation and the idea was put to him in keeping with our protocol agreements and mous

[0:41:55] Voice 21: to have a body sit and discuss these issues as a group and he agreed so he made

[0:42:03] Voice 21: an agreement to have a committee struck we will see what those details look like

[0:42:07] Voice 21: but certainly if that accelerated or developed that would be something you'd be thinking about

[0:42:13] Voice 21: as you moved into some sort of strategic planning and so forth what you know how would we fully

[0:42:18] Voice 21: participate in some sort of round table like that and finally by now in in a usual turnover

[0:42:27] Voice 21: over of term we'd have met with Bowen Council we hadn't had that opportunity but we did take it to

[0:42:33] Voice 21: to have some brief conversations introductory conversations with Bowen Council so those are

[0:42:38] Voice 21: some good conversations that we had and just want to let you know that that had occurred

[0:42:43] Voice 21: and that's it for my opening remarks for this trust council chair Luckin we have lots of reports

[0:42:48] Voice 21: and RFDs in front of you for the next few days and hopefully we'll get to where you want to go

[0:42:54] Voice 21: Okay,

[0:42:56] Trustee Luckham: thank you very much, Ciel, for those updates. Before I get too far along, I actually just want to recognize Rob Botterill, who is in our audience here. He's a past trustee from the 80s, about 82 to 86, more or less, of Bowen Island, prior to the incorporation, and is now a resident of Pender Island at the end of the, well, whatever, at the moment he's a resident of Pender Island.

[0:43:24] Trustee Luckham: I just want to acknowledge a past trustee in our audience, and I hope that you're pleased with what you're observing.

[0:43:32] Trustee Luckham: So let us continue.

[0:43:35] Trustee Luckham: So this brings us to 5.1.

[0:43:37] Trustee Luckham: We have two consent agenda items, one being the CAO's report and the other being the Executive Community Work Program report.

[0:43:44] Trustee Luckham: And I'll ask anybody if there's any discussion that you would like to have or questions that you have with respect to these two items.

[0:43:56] Trustee Luckham: Okay, not seeing anything online or in the room. So then we will receive those by general consent that the Ombudsperson adopt the recommendations as presented in items 5.1.1 and 5.1.2.

[0:44:09] Trustee Luckham: So that brings us now to discussion and decision items. The first one being 5.21, Biola Compliance and Enforcement, Office of the Ombudsperson Report, Request for Decision.

[0:44:22] Trustee Luckham: And it looks like Stefan Cermak, the Director of Regional Planning Services, is going to start us off on this one.

[0:44:31] Trustee Luckham: Over to you, sir. Thank you.

[0:44:33] Voice 25: Thank you, Mr. Chair, and hello, everybody.

[0:44:36] Voice 25: It's a pleasure to be here.

[0:44:39] Voice 25: In March 2023, Trust Council received a report describing bylaw enforcement authority issues and processes.

[0:44:47] Voice 25: processes. Following the report was a presentation by staff from the Office of the Ombudsperson

[0:44:52] Voice 25: and from the Attorney General's Office. Both groups spoke to current best practices.

[0:44:59] Voice 25: Following the report, presentations and discussion, Trust Council requested that the Office of the

[0:45:05] Voice 25: Ombudsperson undertake a comprehensive review of the enforcement-related policies and practices

[0:45:10] Voice 25: of the Islands Trust and recommend such improvements and changes to them as may be

[0:45:15] Voice 25: required to bring the policies and practices into conformity with best practices. You have

[0:45:21] Voice 25: that report. The report draws on numerous resources to evaluate how administrative

[0:45:26] Voice 25: fairness may be enhanced, including providing examples from other jurisdictions.

[0:45:31] Voice 25: Overall, the report outlines the best practices to have a by-law complaints policy that provides

[0:45:36] Voice 25: direction to staff and information to the public. Some general recommendations include updating

[0:45:43] Voice 25: policy and procedures to reflect best administrative fairness practices and procedures,

[0:45:47] Voice 25: making both policies and procedures publicly available, and to draft better policy to assist

[0:45:55] Voice 25: staff in exercising discretion. Some specific policy and procedure content recommendations,

[0:46:02] Voice 25: I certainly won't get into all of them, you can read the report, but some specific ones include

[0:46:06] Voice 25: adding new sections, including definitions, confidentiality, equitable enforcement,

[0:46:12] Voice 25: enforcement and more details on handling and closing investigations. They kind of name that

[0:46:17] Voice 25: different in the report, but that's what it's about. The report also recommends updating existing

[0:46:22] Voice 25: forms and templates, and if you didn't know, I sent them all that information that we have,

[0:46:26] Voice 25: all the existing forms and templates. These will further help communications and ensure that

[0:46:30] Voice 25: individuals are provided with adequate notice of decisions, information about the opportunity to be

[0:46:36] Voice 25: heard within the violent enforcement process, fulsome, clear, and understandable reasons for

[0:46:41] Voice 25: decisions, and information on review or appeal options available to them.

[0:46:46] Voice 25: Finally, the report also recommends amending the handling of administrative fairness complaints

[0:46:53] Voice 25: policy to reflect its function more as a complaints policy about staff.

[0:46:59] Voice 25: So it says one thing, but it could be much clearer about what it is.

[0:47:03] Voice 25: So Trust Council may provide direction on how it wishes to proceed, status quo, or to

[0:47:08] Voice 25: make changes.

[0:47:08] Voice 25: and staff's recommendation is in the report

[0:47:11] Voice 25: and it's to implement the report's recommendations

[0:47:13] Voice 25: and to request that staff develop

[0:47:14] Voice 25: and initiate an associated work plan and project charter.

[0:47:19] Voice 25: If you have any other questions,

[0:47:20] Voice 25: I'm happy to answer them

[0:47:22] Voice 25: and I believe the CAO probably has some comments

[0:47:24] Voice 25: he'd like to make.

[0:47:27] Trustee Luckham: Thank you, Stefan.

[0:47:29] Trustee Luckham: Are there any questions for the director

[0:47:31] Trustee Luckham: or there is a motion here

[0:47:32] Trustee Luckham: that would take us in the direction

[0:47:34] Trustee Luckham: of making some improvements?

[0:47:38] Trustee Luckham: So go ahead, Trustee Evans.

[0:47:40] Trustee Luckham: I

[0:47:41] Voice 14: have a suggestion. I read through this, and I'd like to recommend that some of the trustees get together as a subcommittee to work with staff on how these changes are to be implemented based on the statement on page 46 that says,

[0:47:57] Voice 14: says best practices guides state that a best practice for local governments to develop and

[0:48:02] Voice 14: implement the bylaw complaints policy. So rather than just simply directing staff to make the

[0:48:09] Voice 14: changes themselves and bring it forward, if there was a subcommittee to work with them, you know,

[0:48:15] Voice 14: however many interested people, two or three can be a small group, to work with staff to make sure

[0:48:20] Voice 14: that the interpretation of the changes being suggested

[0:48:25] Voice 14: has some guidance from the trustees

[0:48:28] Voice 14: because we are the holders of this policy.

[0:48:33] Voice 8: Thank

[0:48:33] Trustee Luckham: you for that.

[0:48:35] Trustee Luckham: That's good input.

[0:48:38] Trustee Luckham: I see on the motion here,

[0:48:39] Trustee Luckham: it's to the recommendation to be implemented,

[0:48:42] Trustee Luckham: initiated, associated work plan and project charter.

[0:48:46] Trustee Luckham: Director Cermak, where is an opportunity

[0:48:49] Trustee Luckham: for trustees to be involved in that process going forward.

[0:48:53] Trustee Luckham: CEO, how's it going?

[0:49:07] Voice 12: John Redd.

[0:49:10] Voice 21: Thank you, Mr. Chair.

[0:49:12] Voice 21: Well, what I'd suggest or for consideration is

[0:49:15] Voice 21: if you have an appropriate body

[0:49:17] Voice 21: that you think could do that work that exists already,

[0:49:21] Voice 21: I would task them with it

[0:49:22] Voice 21: and resist the creation of new subcommittees

[0:49:26] Voice 21: of which we have the 13 local trust committees,

[0:49:31] Voice 21: we have the four council committees, we have trust council, and we have at least three

[0:49:37] Voice 21: active subcommittees right now. We are challenged at this point to administrate that many different

[0:49:47] Voice 21: bodies working on projects. So if you could maybe direct it to one of the existing, absolutely,

[0:49:54] Voice 21: let's have this, this requires political oversight. And that's the intention of the recommendation,

[0:49:59] Voice 21: PUSH IT TO ONE OF THE COMMITTEES THAT EXISTS RIGHT NOW AND MAKE THAT A PRIORITY ON THEIR

[0:50:04] Voice 21: WORK PLAN.

[0:50:07] Voice 21: THAT WOULD BE MY RECOMMENDATION TO YOU.

[0:50:12] Voice 8: SO OBVIOUSLY WE HAVE A MOTION

[0:50:13] Voice 12: THAT WOULD BE THAT COULD BE MADE IN THE LANGUAGE.

[0:50:23] Voice 12: YOU

[0:50:24] Voice 11: NEED YOUR MIC ON.

[0:50:27] Voice 28: TOO LATE NOW.

[0:50:28] Voice 28: TRUSTEE BINARDA.

[0:50:29] Voice 28: THANK YOU.

[0:50:33] Voice 28: uh i read the request for decision i've read the report but the summary of it uh

[0:50:37] Voice 28: has a lot of good stuff in there um speak closer to them there's uh i'm a little puzzled by the

[0:50:44] Voice 28: fact that the recommendation uh on the request for decision briefing note right the first paragraph

[0:50:50] Voice 28: is actually somewhat different

[0:50:51] Voice 12: which says i mean the first one you know well you've all heard that

[0:50:58] Voice 12: one but the the second is the implementation of the recommendations well that's

[0:51:06] Voice 28: quite different

[0:51:07] Voice 28: isn't it i mean um we're being asked here to do quite different recommendations so it'd be nice

[0:51:15] Voice 28: to know which one and uh i also i can say i would favor the first one rather than and this is

[0:51:23] Voice 28: keeping the ceo's comment rather than lobbying this in the direction of the executive committee

[0:51:27] Voice 28: i think chair giddy may object but it seems to me uh that this might be something that should go

[0:51:35] Voice 28: towards the Governance Committee, which I might add has some resident expertise over there,

[0:51:44] Voice 28: and I'm looking at you, Judge Giddey, with respect to enforcement. So I'd be very supportive of the

[0:51:53] Voice 28: first recommendation amended to stream the work in the direction of the Governance Committee.

[0:51:59] Voice 28: And by the way, when I say work, I don't mean we would do the heavy lifting because it's quite clear looking at these recommendations.

[0:52:10] Voice 28: This is a big to do list. There's a lot of structural and operational things that have to happen that are outside of the ability of the trustees to analyze.

[0:52:21] Voice 28: It's got to do with management of staff and processes like internal processes.

[0:52:26] Voice 28: I think we can add value in an advisory capacity, but I think the lead in terms of, like, designing the implementation is going to have to come from staff.

[0:52:40] Voice 28: So those are my comments about that.

[0:52:45] Voice 12: I know.

[0:52:57] Voice 12: We're not enjoying our training on

[0:53:01] Trustee Patrick: microphones today.

[0:53:01] Trustee Patrick: day um

[0:53:02] Trustee Patrick: i too find i mean i think the report has been carefully crafted by the ombudsman um in a

[0:53:11] Trustee Patrick: but i think it is a very loaded report it says a lot but it says it very nicely

[0:53:17] Trustee Patrick: um not only do we have two recommendations in the report on item three on page 39 it just it

[0:53:24] Trustee Patrick: just flatly says it will be added to the executive committee work program um but it also talks about

[0:53:30] Trustee Patrick: about prioritization about this work, and I think that's an important question.

[0:53:36] Trustee Patrick: Bylaw enforcement is very much the public-facing part of our work, and if it's not happening on

[0:53:42] Trustee Patrick: your island, it is happening on our island. We're hearing a lot as trustees on various

[0:53:51] Trustee Patrick: feelings about it, and I think a lot of these recommendations get right to the heart of what

[0:53:55] Trustee Patrick: what we're seeing. So I think this is very important work. There is going to be a question

[0:54:00] Trustee Patrick: of where do we prioritize it? So it's not just give it to a committee, but how important is this

[0:54:05] Trustee Patrick: work to this body? Is this priority or not? And then there's one piece that's been missing for me

[0:54:13] Trustee Patrick: from the beginning is where does this belong organizationally? I understand why it's been

[0:54:18] Trustee Patrick: been put into planning. But to me, any time a bylaw officer is facing a bylaw enforcement issue,

[0:54:27] Trustee Patrick: one of the questions is, is the bylaw okay? Is the bylaw written poorly? Does the bylaw need to be

[0:54:33] Trustee Patrick: attentioned? And I'm always questioned, where does that belong in the organization so that that is a

[0:54:39] Trustee Patrick: free and willing thing that the bylaw officers raise as an issue? So I think there's a lot of

[0:54:46] Trustee Patrick: things here that we need to consider um and i'll stop talking

[0:54:50] Voice 12: thank you

[0:54:54] Voice 12: no okay i

[0:55:00] Voice 15: better get in quick uh so i uh i support implementing the recommendations

[0:55:06] Voice 15: and i like the ideas about having um trustees involved in some shape or form via the governance

[0:55:15] Voice 15: committee it seems like a good idea and the only thing i wanted to add in was that at the end there

[0:55:21] Voice 15: should be a closer loop back with the ombudsman's office because it would be nice to have the work

[0:55:29] Voice 15: that was done validated by a quick check at the end otherwise you know we we need a sort of a

[0:55:38] Voice 15: health check at the very end I would add that in thanks if

[0:55:44] Voice 16: you look at page 71 of our agenda that's

[0:55:47] Voice 16: the matrix of the work plan for the governance committee and this of course has not been

[0:55:56] Voice 16: identified as anything and I'm not sure where it would fit in I'm inclined to think that while we

[0:56:02] Voice 16: might be able to have some constructive discussion and opinions it's not our expertise and it's

[0:56:08] Voice 16: It's something that I would want to have staff work on this and come up with a plan and possibly have a referral system after that in terms of a specific question that would be asked of the governance committee, possibly, you know, mediation or something, you know, as part of the process.

[0:56:30] Voice 16: But in terms of taking this on as a reply to the Ombudsman, I think that's a huge amount of work.

[0:56:36] Voice 16: And we've got some other stuff that we've already committed to.

[0:56:41] Voice 12: So thank you. Through the chair.

[0:56:51] Voice 12: Can I speak?

[0:56:52] Voice 12: OK.

[0:57:02] Voice 12: Thank

[0:57:03] Voice 19: you. I just have a couple of words to say.

[0:57:06] Voice 19: number one um if you look on page 37 at the top where it says recommendation this is the one i was

[0:57:13] Voice 19: looking at and it says uh it speaks to uh that stat directing staff to develop and initiated an

[0:57:21] Voice 19: associated work plan and project charter so just sort of how would the work proceed um i uh think

[0:57:28] Voice 19: will be described in that project charter and the and the work plan uh and um i mean this is good

[0:57:35] Voice 19: probably input but i uh i like the fact i think periodic reviews of things are a good idea

[0:57:41] Voice 19: i like referring to current good practice and the ombudsman's advice is right there staff are

[0:57:47] Voice 19: the recommendation is there and i'd like to make the recommendation so i would like to move

[0:57:53] Voice 19: that trust council direct the recommendations from the office of the ombudsman report titled

[0:57:58] Voice 19: voluntary consultation on bylaw enforcement policies and practices within the islands trust

[0:58:03] Voice 19: Trust, dated August 2023, be implemented and that staff develop an initiated and associated

[0:58:10] Voice 19: work plan and project charter.

[0:58:29] Voice 21: Thank you, I just want to reassure Trust Council, absolutely, we know this is important to you.

[0:58:35] Voice 21: You've raised it.

[0:58:37] Voice 21: There's been community speaking on this matter.

[0:58:39] Voice 21: um and this is this is uh looking at the policy framework and modernizing it making it more

[0:58:45] Voice 21: transparent uh absolutely staff would have to do this work and you are the overall governing body

[0:58:51] Voice 21: whatever body you pick will be the elected officials that are reviewing this and this

[0:58:56] Voice 21: will be to your liking at the end of the day um this fits very well and i apologize i probably

[0:59:01] Voice 21: should have put this in the report with regional planning committee frankly because it's a land

[0:59:05] Voice 21: use it's associated with the land use planning function um so i think that's a that's a natural

[0:59:10] Voice 21: fit and then as a future plug to the budget i will say that there is a portal that is going

[0:59:19] Voice 21: to be recommended to um for us to for from city view which is our upgrade to our software that

[0:59:28] Voice 21: has a bylaw enforcement component that the public will be able to track bylaw enforcement files

[0:59:33] Voice 21: files themselves. It's something that was in the budget last year, but didn't quite make the cut.

[0:59:39] Voice 21: Given the interest of Trust Council, perhaps that business case will get a good look this year,

[0:59:47] Voice 21: because I think it might be timely. So I just offer those two thoughts. One,

[0:59:51] Voice 21: RPC might be a good fit for this. And two, stay tuned on any future funding requests.

[1:00:00] Voice 21: thanks thank

[1:00:05] Voice 10: you chair luckham i actually don't need to make my comment because i seconded the

[1:00:09] Voice 10: motion that i wanted to make thank you thank

[1:00:17] Voice 12: you from what i heard earlier i thought uh

[1:00:21] Voice 27: bruce you promoted a committee to sort of share this and then it would use the staff to do the

[1:00:29] Voice 27: last part of that development commission work associated work plan and project charter no

[1:00:38] Voice 27: staff just take it on initially and then you pass it to the committee

[1:00:48] Voice 21: we should linger on this for a moment i would suspect almost 90 of what we do at the islands

[1:00:54] Voice 21: trust would be you think of an idea you tell staff to develop options and a recommendation

[1:00:59] Voice 21: and bring it back to you you then look at it and go this looks good or this needs more work

[1:01:05] Voice 21: as opposed to developing a group like we already know what we have to do we had an outside

[1:01:11] Voice 21: consultant come in and go you know you need to fix some stuff so we've got an idea you know what

[1:01:16] Voice 21: those are we should go away and develop something for you to see whether it's appropriate for you

[1:01:22] Voice 21: i don't think we need an in-between step where we then walk it through with a number of elected

[1:01:27] Voice 21: officials to come back and end up in the same spot so in fact when we contemplated this

[1:01:33] Voice 21: recommendation the recommendation could have been uh that we go that you the trust council either

[1:01:41] Voice 21: says go do it which is what this set this recommendation is or it could have been come

[1:01:46] Voice 21: back with a work plan and trust council will approve it in three months um and this way if

[1:01:52] Voice 21: you task it to a committee we'll get going on it we'll put some bones on uh on the approach so

[1:01:58] Voice 21: that's what was recommended that it go to one of the existing committees and we get on with it

[1:02:10] Voice 12: Well, I think I'm just going to stick right with you at work, and you're on the list to come back up a second time, speak a second time.

[1:02:24] Trustee Patrick: Thank you, CAO Hudson-Pillar, because that was about what my question was going to be.

[1:02:29] Trustee Patrick: This motion isn't explicit.

[1:02:30] Trustee Patrick: It does not assign it to a committee, and its wording is interesting here because it does say develop and initiate associated work plan and project charter.

[1:02:41] Trustee Patrick: So, I would feel more comfortable, the things that are missing in this motion is the priority of this by when, and is there going to be an approval of any sorts to the work plan by what body?

[1:02:59] Trustee Patrick: and so that's my concern with this motion is um i think there should be a revisit of the work plan

[1:03:07] Trustee Patrick: um by a body whether it's this one or a committee um and what is the priority

[1:03:16] Voice 12: of this work

[1:03:23] Voice 12: so i was

[1:03:28] Voice 14: going to keep

[1:03:29] Trustee Luckham: going with speakers then yeah

[1:03:32] Voice 14: i was going to raise the exact same thing

[1:03:33] Voice 14: So can we amend the motion that is on the floor to assign it to the Regional Planning Committee and also to refer it back to the ombudsman for review?

[1:03:53] Voice 14: Are we able to add that in?

[1:03:56] Voice 8: Are you making a motion?

[1:03:57] Voice 14: I can.

[1:03:58] Trustee Luckham: Yeah.

[1:03:59] Voice 14: So we

[1:04:00] Trustee Luckham: actually have

[1:04:03] Voice 14: a motion on the floor.

[1:04:05] Trustee Luckham: if I'm not mistaken.

[1:04:06] Trustee Luckham: And so let's deal with this motion.

[1:04:08] Trustee Luckham: And then I think a second motion would be appropriate.

[1:04:11] Trustee Luckham: She's going to offer a motion to amend this motion.

[1:04:14] Trustee Luckham: Oh, I see, okay.

[1:04:15] Trustee Luckham: So you want to amend this motion, that's great.

[1:04:17] Voice 14: Yeah, so at the end of the sentence where it says,

[1:04:23] Voice 14: and staff develop, strike and initiate.

[1:04:27] Voice 14: So it reads, and that staff develop

[1:04:29] Voice 14: an associated work plan and project charter,

[1:04:32] Voice 14: working with the regional planning committee period and then I think it should be a second

[1:04:44] Voice 14: motion afterwards once this has been dealt with regarding referring it back to the ombudsman's

[1:04:50] Voice 14: person so

[1:04:54] Voice 8: uh does everyone Laurie can you get that amended amendment on the screen

[1:05:08] Voice 12: I just want to be sure I just want to be sure that we're we understand the motion does council

[1:05:15] Voice 12: understand the motion did I hear no yeah so we're going to get it on the screen thank

[1:05:30] Voice 12: you trustee Evans and Tim Peterson I see you there and I'll come to you in a minute thank

[1:06:16] Voice 12: Thank you, Lori. Can I be a bit bigger for everybody?

[1:06:26] Voice 12: There we go.

[1:06:51] Voice 12: So is that an and replaced with?

[1:07:39] Voice 12: Don't you think, don't you think compliance and enforcement should be part of the proposition?

[1:08:51] Voice 12: I just want to

[1:08:58] Voice 27: ask a question about you. I'm not trying to change, I'm not trying to change.

[1:09:03] Voice 27: if that's the way they

[1:09:04] Voice 27: internally

[1:09:05] Voice 12: work

[1:09:06] Voice 12: I just want to ask

[1:09:11] Voice 12: it just isn't

[1:09:16] Voice 12: land use planning

[1:09:17] Voice 12: violence

[1:09:19] Voice 12: zoning

[1:09:22] Voice 12: yeah I understand

[1:09:24] Voice 12: the governors

[1:09:26] Voice 27: who runs the RCMP

[1:09:30] Voice 27: it's

[1:09:31] Voice 12: the justice committee

[1:09:32] Voice 12: meetings the heavy duties that well

[1:09:37] Voice 27: you had to work

[1:09:39] Voice 12: is

[1:09:40] Voice 27: it on yeah oh

[1:09:43] Voice 27: shit most times well i want

[1:09:45] Voice 27: to be on the list but not okay how

[1:09:47] Voice 12: do i do that

[1:09:48] Voice 27: flip

[1:09:50] Voice 12: it

[1:11:21] Voice 12: from trustee evans is on the screen to

[1:11:24] Trustee Luckham: amend the original motion with the words that you

[1:11:28] Trustee Luckham: see on your screen there is that understood by everybody

[1:11:31] Voice 11: do i

[1:11:33] Trustee Luckham: have a second we

[1:11:35] Voice 7: don't see it on

[1:11:36] Voice 7: on Zoom, sir.

[1:11:40] Trustee Luckham: Are you not seeing it? Is that

[1:11:42] Voice 12: what you just said,

[1:11:42] Voice 12: Jamie?

[1:11:45] Voice 12: It'll come up there in a minute.

[1:11:47] Voice 12: Thank you. Okay. I have a

[1:11:53] Voice 12: seconder, Mary Boland. Thank you.

[1:11:57] Voice 12: So there's a discussion

[1:11:58] Trustee Luckham: on the amendment.

[1:11:59] Trustee Luckham: Laura Patrick.

[1:12:01] Trustee Patrick: Yes. As being

[1:12:02] Trustee Patrick: a chair of RPC,

[1:12:05] Trustee Patrick: just like governance committee, we have

[1:12:07] Trustee Patrick: priorities already. So I

[1:12:09] Trustee Patrick: think some direction on priorities

[1:12:11] Trustee Patrick: and where the resources are coming from is that

[1:12:13] Trustee Patrick: this year's budget that we're being asked to look at for funding this or is this preparing budget

[1:12:18] Trustee Patrick: cases for next year's budget so i think some direction from trust council would be greatly

[1:12:24] Trustee Patrick: appreciated thank you thank

[1:12:27] Voice 12: you

[1:12:30] Voice 23: um so the question i have is the intent that once the work plan and

[1:12:35] Voice 23: project charter is developed that it would come back to this body for review and the reason i

[1:12:42] Voice 23: to ask this is i think there are some subtleties that i think as uh trustee patrick said were

[1:12:48] Voice 23: nicely worded and the big issue may be the the sleeping giant here is entry upon private property

[1:12:54] Voice 23: to um investigate bylaw uh alleged bylaw infractions and i think what the report talks

[1:13:00] Voice 23: about is there are different ways of doing that that are perhaps more modern and that our local

[1:13:06] Voice 23: trust committees we all have an enabling bylaw that allows entry onto private property and it

[1:13:11] Voice 23: It would be nice, I think, and see what other trustees think, if there'd be some focus.

[1:13:15] Trustee Luckham: I think we need to speak to the amendment, and yours seems a bit more in depth than the amendment.

[1:13:20] Voice 23: So, yes, I guess what I'm saying is, is this going to come back so that we, as a trust council, can impart what we believe to be the priorities from this report?

[1:13:30] Voice 23: That's not clear in this movement.

[1:13:32] Trustee Luckham: Although I think the CEO did explain that that is the intent.

[1:13:36] Voice 22: No.

[1:13:37] Trustee Luckham: No? Help me out, then.

[1:13:38] Trustee Luckham: and promote the cao

[1:13:42] Voice 12: please no we would we would treat this

[1:13:56] Voice 21: as an important matter but like any

[1:13:57] Voice 21: other matter uh when we initially thought about it we thought should we come back to trust council

[1:14:02] Voice 21: but that would lose us three months um i think my recommendation to you is to refer to your

[1:14:09] Voice 21: colleagues at one of the committees here at the islands trust and they would shepherd that work

[1:14:14] Voice 21: and then you would see it in some form to see whether it's appropriate and we'd certainly take

[1:14:19] Voice 21: that uh um any advice um possible do you want do you want to return it to this body for discussion

[1:14:28] Voice 21: or do you want to have it uh moving forward um in in you know we'd save a little bit of time

[1:14:37] Voice 21: what i would say is the the initial review is will be cost neutral other than the staff time

[1:14:42] Voice 21: time associated with it right so we could start looking at these policies this isn't a two or

[1:14:48] Voice 21: three month project it's going to take a little bit of time um to do um to do well and it's going

[1:14:55] Voice 21: to be comprehensive so uh certainly it's whatever trust council wishes but it's contemplated that

[1:15:00] Voice 21: this would be treated like another piece of work it'd be referred to one of the committees

[1:15:03] Voice 21: who would shepherd through the process and report back to you thank

[1:15:08] Trustee Luckham: you is that clear now um

[1:15:12] Trustee Luckham: we've got a motion on the floor so to the amendment so

[1:15:16] Voice 24: i would support this amendment

[1:15:17] Voice 24: but i'd also want to put a motion on the table after this amendment to say that it should come

[1:15:22] Voice 24: back to trust council for key um decisions and reflections yeah

[1:15:28] Voice 12: that was going to be my point

[1:15:29] Voice 12: as well so thanks simon okay any further discussion uh online to the amendment to

[1:15:37] Voice 12: trustee peterson the amendment so you've lowered your hand okay so on the amendment all those in

[1:15:50] Trustee Luckham: favor oh sorry trustee bernardo on the amendment um

[1:15:54] Voice 28: yeah i'm just wondering what we're doing about

[1:15:57] Voice 28: the addition to the there was a suggestion here to add to this amendment to to have and refer to

[1:16:02] Voice 28: the rpc and trust council subsequently i

[1:16:06] Trustee Luckham: think it's a second motion

[1:16:07] Voice 28: okay sorry okay

[1:16:09] Voice 12: so on the

[1:16:10] Voice 12: amendment all those in favor any opposed uh i see no okay

[1:16:20] Trustee Luckham: so we're good oh one opposed over there

[1:16:23] Trustee Luckham: you're opposed okay one opposed and so that carries so now back to the amended motion

[1:16:31] Trustee Luckham: um is there further discussion on the amended motion keeping in mind there's a second motion

[1:16:36] Trustee Luckham: in the wings that somebody's going to bring forward

[1:16:38] Voice 12: uh tim peterson thank

[1:16:44] Voice 7: you chair um

[1:16:46] Voice 7: with uh respect to uh trustee patrick and the the workload of committees and

[1:16:53] Voice 7: and how this is prioritized,

[1:16:56] Voice 7: where the resources come to make it go fast.

[1:17:00] Voice 7: Just wanted to agree with that.

[1:17:04] Voice 7: And that was certainly why I was going to object to it,

[1:17:07] Voice 7: going to governance committee,

[1:17:09] Voice 7: but I am supportive of this getting in front of a committee

[1:17:12] Voice 7: and I also am support of further motion

[1:17:17] Voice 7: to have review by trust council afterwards.

[1:17:22] Voice 7: words very

[1:17:24] Trustee Luckham: good thank you any further discussion on the motion trustee um

[1:17:30] Voice 18: my impression is that the

[1:17:33] Voice 18: trust council and executive committee are the constituted bodies that can make decisions to

[1:17:39] Voice 18: you know spend money so the role of working committees is to make recommendations and

[1:17:47] Voice 18: advice to trust council so wouldn't this come back to trust council once it's been through a

[1:17:51] Voice 18: review of our pc anyways i think it's extraneous to make a motion that it would have to come back

[1:17:59] Voice 18: to trust council because ultimately if we're gonna spend money and give direction to staff

[1:18:03] Voice 18: that's at the direction of trust

[1:18:04] Voice 12: council okay thank you any further discussion on the amended

[1:18:14] Voice 12: motion on the floor all right let's call the vote all those in favor pardon

[1:18:21] Voice 8: and please lower your

[1:18:25] Voice 8: hand any opposed to

[1:18:26] Trustee Luckham: the motion amended motion none opposed that carries all right is there uh i'll go

[1:18:35] Trustee Luckham: to trustee morrison thank you

[1:18:36] Voice 12: oh

[1:18:41] Voice 24: no it is me sorry the red and green is backwards in my brain okay

[1:18:47] Voice 24: all right um i move that the work plan and project charter for implementing the recommendations from

[1:18:53] Voice 24: the ombudsman report titled voluntary consultation on bylaw enforcement policies

[1:18:58] Voice 24: and practices within the Islands Trust

[1:19:01] Voice 24: dated August 2023

[1:19:02] Voice 24: will be brought back to the Trust Council

[1:19:03] Voice 24: for review within the next six months.

[1:19:06] Voice 24: And I think I had added on that,

[1:19:08] Voice 24: sorry, Laurie,

[1:19:08] Voice 24: the one I sent you with recommendations

[1:19:10] Voice 24: from the Regional Planning Committee,

[1:19:12] Voice 24: whatever's up there.

[1:19:13] Voice 24: Yeah, there you go.

[1:19:14] Voice 24: Thank you.

[1:19:15] Voice 24: And just to speak,

[1:19:16] Voice 24: oh, sorry, I'll let it be seconded first.

[1:19:21] Voice 12: I did.

[1:19:22] Voice 24: It's there.

[1:19:23] Voice 24: I sent it.

[1:19:24] Voice 24: I sent it to Laurie.

[1:19:28] Trustee Luckham: Yeah.

[1:19:29] Trustee Luckham: Okay, thank you.

[1:19:30] Trustee Luckham: everybody understand the motion so yeah we'll just get it up on the screen okay so we have a

[1:19:36] Trustee Luckham: which moved and seconded and we're all understanding the motion is there any further

[1:19:41] Trustee Luckham: discussion i see a couple of microphones up but i don't know if that's to do with the motion okay

[1:19:46] Trustee Luckham: so let's turn you off unless you have something you want to speak to it okay thank you just speak

[1:19:51] Trustee Luckham: to it

[1:19:51] Voice 24: so um while i agree with um trustee elliott in one sense i also think that sometimes we can

[1:19:57] Voice 24: lose track of all the details and i think it's just important to have it on record that it needs

[1:20:01] Voice 24: to come

[1:20:01] Trustee Luckham: back to the council excellent thank you trustee evans thank

[1:20:05] Voice 14: you based on the um the volume

[1:20:07] Voice 14: of work required i think six months is too short a time frame um i don't know that staff will be able

[1:20:14] Voice 14: to accomplish it within that time frame i would say by the end of next year just because of the

[1:20:18] Voice 14: amount of policies that's going to be affected and i'd like to add to that that trust council

[1:20:26] Voice 14: so I'll forward it back to the Ombudsman's person's office

[1:20:30] Voice 14: for review on the changes made as an amendment.

[1:20:38] Voice 14: Oh, that was

[1:20:39] Trustee Luckham: gonna be part of this.

[1:20:41] Trustee Luckham: Okay, I'm seeing all kinds of things up and down

[1:20:43] Trustee Luckham: on the screen here at the moment,

[1:20:46] Trustee Luckham: but let's make sure that we've got the original motion.

[1:20:48] Trustee Luckham: And then if that is an amendment

[1:20:51] Trustee Luckham: that you're choosing to make, Trustee Evans,

[1:20:53] Trustee Luckham: I'll just ask you to rephrase that

[1:20:55] Trustee Luckham: once we've got the amendment back up on the screen.

[1:21:05] Trustee Luckham: okay so that's the motion that's what you uh have sent off deb okay thank you so now the amendment

[1:21:12] Trustee Luckham: to this motion is um

[1:21:15] Voice 23: trustee member you

[1:21:17] Voice 23: seconded the motion chair okay so let me

[1:21:21] Trustee Luckham: speak to the

[1:21:22] Trustee Luckham: motion so i saw somebody else second it but anyway go ahead

[1:21:26] Voice 12: yeah

[1:21:28] Trustee Luckham: uh yeah but you you've not yet

[1:21:30] Trustee Luckham: spoken

[1:21:31] Voice 23: you've spoken privately not not to the body so it's been

[1:21:34] Trustee Luckham: seconded by dag and there's a

[1:21:36] Trustee Luckham: an amendment to the motion uh

[1:21:40] Voice 23: just there's a procedural question for you chair i think um

[1:21:45] Voice 23: did uh did an amendment make it to the floor to this motion

[1:21:50] Voice 8: yes we're yes

[1:21:52] Voice 8: no

[1:21:53] Trustee Luckham: no no sorry the motion is on the floor yeah moved and seconded and now we're asking for an

[1:22:01] Trustee Luckham: amendment from trustee evans well i'm

[1:22:05] Voice 23: speaking to the motion if i can pardon me can i speak to

[1:22:08] Voice 23: the motion because i i'm it doesn't seem there's an understanding that there's an amendment on the

[1:22:13] Voice 23: floor so i'm oh

[1:22:14] Trustee Luckham: i see okay i understand sorry so indeed as indicated by a red light you have

[1:22:19] Trustee Luckham: the the microphone and so please go ahead on the motion and then we'll go to trustee evans for the

[1:22:25] Trustee Luckham: amendment okay

[1:22:27] Voice 23: thank you chair um not not to uh interpret for trustee morrison but i believe the

[1:22:31] Voice 23: intent is that the project charter will prioritize what the work is to be it won't actually conduct

[1:22:37] Voice 23: the work so six months is entirely reasonable because we haven't had a chance as a deliberative

[1:22:44] Voice 23: body here to focus i mean maybe this was our chance but obviously we need to have more discussion

[1:22:49] Voice 23: discussion on these important changes to the bylaw enforcement practices of the Islands Trust. And

[1:22:56] Voice 23: they are important. There's a lot to consider. And I think there needs to be political direction

[1:23:01] Voice 23: about how enforcement is carried out in the future by the Islands Trust. And so we will have a chance

[1:23:07] Voice 23: to speak to that when we see the proposed work plan and priorities. And that will then enable

[1:23:12] Voice 23: the work going forward, which I quite agree will probably take some time. But I think before that

[1:23:16] Voice 23: that work is done we need to speak to it and in essence uh green light it okay yeah

[1:23:24] Voice 28: i'm also

[1:23:27] Voice 28: speaking in support of the motion because uh it is you know uh absolutely crucial that the

[1:23:32] Voice 28: trustees weigh in on any changes uh to how we do enforcement as trustee patrick had pointed out

[1:23:40] Voice 28: before i mean nothing is more important in terms of the impact and the public facing uh impact we

[1:23:46] Voice 28: have on our residents and more important than that actually is we have a duty to be fair to people

[1:23:57] Voice 28: and i'm a little uneasy that this matter is being referred to regional planning committee but i'm

[1:24:04] Voice 28: not going to revisit all of that and my my concern about that is our where the ombudsperson's coming

[1:24:11] Voice 28: from and where we ought to be coming from is a deep concern and commitment to administrative

[1:24:16] Voice 28: sort of fairness yeah so

[1:24:19] Voice 28: that's why it's absolutely crucial this comes back to trust council

[1:24:22] Voice 28: for review consideration so that can be so this body as a whole can can render its opinion on

[1:24:31] Voice 28: that whole fairness component and i think whether or not there's going to be a referral to the

[1:24:37] Voice 28: ombudsperson if we somebody wants to propose that amendment i actually think that's probably

[1:24:42] Voice 28: be something that can wait. We don't have to prejudge that whatever comes to the trust

[1:24:48] Voice 28: committee at some future date is going to necessarily go to the ombudsperson. We can

[1:24:53] Voice 28: decide that then and there. It may turn out that staff gives us exactly what we think is perfect

[1:24:58] Voice 28: and that we're confident that it does the job. So I would defer, I would suggest that people

[1:25:06] Voice 28: defer the idea of, it's a good idea to kick it over to the ombudsperson, but let's wait and see

[1:25:11] Voice 28: whether it's necessary after we've looked at it but it's absolutely essential that we do look at

[1:25:15] Voice 28: it and that's why i

[1:25:15] Voice 12: support the motion thank you um is there an amendment

[1:25:24] Trustee Luckham: to the motion

[1:25:28] Trustee Luckham: no

[1:25:28] Voice 14: no at this point i i declined to make the amendment to this motion upon the discussion

[1:25:35] Trustee Luckham: thank you is there any further on the discussion on the motion on the floor and the director

[1:25:41] Trustee Luckham: Dr. Cermak has some advice for us.

[1:25:44] Voice 25: Thank you, Mr. Chair.

[1:25:45] Voice 25: I'm just going to give you my own personal practical experience of having to shepherd things through the RPC and back to the Trust Council.

[1:25:53] Voice 25: And that is, you know, if you would like staff to get a work program and project chartered to the RPC within the next two them and then back to Trust Council in six months,

[1:26:02] Voice 25: I would argue that might not be possible just because we know the next meeting is in November for RPC, and I'm not sure when the one after that is.

[1:26:10] Voice 25: we're talking about budgets we're talking about existing projects if i might just speak frankly

[1:26:15] Voice 25: it might be easier to have the rpc go through the work program the project charter develop that and

[1:26:21] Voice 25: even maybe even initiate the work because the policies and the procedures themselves the work

[1:26:26] Voice 25: that comes out of that will has to be approved by this body maybe not procedures but the policy

[1:26:32] Voice 25: is adopted by trust council so you're going to get that work back no matter what but what i'm

[1:26:36] Voice 25: hearing is extra administrative steps for staff to come to rpc to you and then back to rpc and

[1:26:42] Voice 25: so on so forth like a lot easier from my perspective work with rpc find the resources

[1:26:48] Voice 25: begin the work but they don't adopt anything it comes back to this table for approval and at that

[1:26:53] Voice 25: point you can do whatever you want but you're you're sort of loading up an extra step and

[1:26:58] Voice 25: that's my perspective thank

[1:27:00] Voice 12: you trustee patrick

[1:27:06] Trustee Patrick: um i hear um director sir sir mac but i i think

[1:27:11] Trustee Patrick: thing that my understanding is that we're talking about the work plan of just identifying what what

[1:27:18] Trustee Patrick: are the activities the timelines the schedules you know key milestones perhaps decision points

[1:27:25] Trustee Patrick: and deliverables um that staff would be bringing that to the regional planning committee to have

[1:27:31] Trustee Patrick: initial feedback on and then it's going to come here that's my that's how i'm understanding that

[1:27:36] Trustee Patrick: so the six months is how do we make that happen if this is the priority that the uh trust council's

[1:27:41] Trustee Patrick: putting on it then we may have to have extra meetings as regional planning committee to to

[1:27:45] Trustee Patrick: achieve that

[1:27:48] Voice 12: okay um is there any further discussion on

[1:27:53] Voice 4: the motion i think aaron campbell

[1:27:54] Voice 4: i think i appreciate that it's going to take some time to go through um

[1:28:03] Voice 4: and come up with some of this stuff but it doesn't address the problem

[1:28:07] Voice 4: that we are faced with that there is a problem with it right now and so something needs to start

[1:28:13] Voice 4: happening before six months or a year or two years or three years or the end of our term

[1:28:19] Voice 4: uh to address this for residents in our communities so uh

[1:28:27] Voice 12: online trustee harris

[1:28:29] Voice 12: Thank

[1:28:31] Voice 6: you, Chair Luckham. I'm in favor of the motion. I do agree with what Trustee Campbell

[1:28:41] Voice 6: has just spoke about. One of the things that really comes to mind is at the very beginning

[1:28:47] Voice 6: of this report here, the CAO states that this ombudsperson report is not a performance review.

[1:29:04] Voice 6: It's a policy and procedures exercise. I'm hoping that a performance review will be something that

[1:29:11] Voice 6: we talk about and that will be spurred from this whole discussion. This is a great start.

[1:29:20] Voice 6: I'm in support of the motion. I'm looking forward to delving into this much deeper, and I'm curious to see how it's going to develop.

[1:29:30] Trustee Luckham: Thank you, Trustee Harris. Trustee Morrison.

[1:29:34] Voice 24: Last thought on this. So I actually agree with Trustee Campbell, too, but I actually don't think that this motion precludes that,

[1:29:42] Voice 24: because this motion is not saying that we're waiting six months to start implementing.

[1:29:48] Voice 24: The first motion says that we're implementing and creating that charter and getting moving.

[1:29:52] Voice 24: This motion just says that we're bringing it back to council

[1:29:55] Voice 24: so that council has their eyes on it in the six months.

[1:29:59] Trustee Luckham: Thank you, Trustee.

[1:30:00] Voice 12: morrison is there any further discussion on the motion okay not seeing any call the vote all those

[1:30:07] Voice 12: in favor please raise your hands all

[1:30:13] Trustee Luckham: right so please lower your hands and i'll ask for those

[1:30:16] Trustee Luckham: opposed to the motion please raise your hands electronic ones online if you're opposed

[1:30:21] Trustee Luckham: and that motion carries all right thank you very much council um is

[1:30:27] Voice 12: there any further discussion

[1:30:28] Voice 12: discussion on this topic not seeing any oh there you go

[1:30:36] Voice 15: okay uh to come back to what trustee

[1:30:40] Voice 15: campbell said which is a separate discussion but you know further to this is there something else

[1:30:48] Voice 15: we could or should be doing in parallel well

[1:30:55] Voice 12: that's up to the council to decide but let's go to

[1:31:00] Voice 12: Ben. Sam.

[1:31:03] Voice 3: It's a three-letter name. Don't worry about

[1:31:04] Voice 3: it. It's a long day.

[1:31:07] Voice 3: I know who you were talking about. Yeah, no, and as

[1:31:10] Voice 3: Maureen just brings up, and as Tracey Campbell and Tracey Harris are

[1:31:14] Voice 3: saying, I, you know, and I really appreciate the work that's

[1:31:18] Voice 3: in this and Bud's person's report, and I think we do need to implement these

[1:31:22] Voice 3: administrative fairness measures. I would like to see, I would like

[1:31:26] Voice 3: us to make sure that we're not forgetting beyond on the ground uh implementation of some change

[1:31:34] Voice 3: um and i i don't know what uh the the ombuds person is clearly as an office not able to

[1:31:40] Voice 3: speak to that element or that was not the nature of our request but i would love for us as a body

[1:31:46] Voice 3: to uh find a way i don't know what the process needs to be for us to examine that and conduct

[1:31:53] Voice 3: doctor review of that. But I think that's an important part to engage with as well.

[1:31:59] Trustee Luckham: Thank you,

[1:32:00] Voice 23: Sam. And thank you, Chairman. I think perhaps a way to address some of those concerns,

[1:32:09] Voice 23: and this is without prejudice, would be to simply move that we suspend proactive by-law

[1:32:16] Voice 23: enforcement until such time as the work plan has been put in place and approved by Trust Council

[1:32:24] Voice 23: or for implementation of the recommendations

[1:32:27] Voice 23: from the Office of the Ombudsperson.

[1:32:31] Trustee Luckham: So thank you for the motion.

[1:32:34] Trustee Luckham: However, I think that the suspension

[1:32:38] Trustee Luckham: of proactive violent enforcement

[1:32:40] Trustee Luckham: is within the jurisdiction of the local trust committees,

[1:32:44] Trustee Luckham: and that is where it happens.

[1:32:45] Trustee Luckham: And I don't think council has the ability,

[1:32:48] Trustee Luckham: somebody correct me if I'm wrong,

[1:32:49] Trustee Luckham: council does not have the ability

[1:32:50] Trustee Luckham: to suspend those activities of local trust committees.

[1:32:53] Trustee Luckham: they should do that of their own volition david

[1:32:58] Voice 13: marla thank you i was just going to say that

[1:33:01] Voice 13: it's the local trust committee's authority not trust councils all right

[1:33:07] Voice 12: so

[1:33:08] Trustee Luckham: shall we move on to

[1:33:10] Trustee Luckham: the next item on our agenda perfect thank you very much so here's a formidable task thank you

[1:33:18] Trustee Luckham: david marla for bringing this to us review review of trust council policies it's a request for

[1:33:23] Trustee Luckham: decision and i'm just going to let david uh explain this one and there is a recommendation

[1:33:28] Trustee Luckham: contained therein okay

[1:33:33] Voice 13: well thank you uh council uh yeah this is uh a review of all of trust

[1:33:39] Voice 13: council's policies so there is an rfd it starts on page 55 the uh so council has 102 policies

[1:33:47] Voice 13: They were created mostly around 1992, 1994, early 2000s, and a lot of them are up to date and have been updated over time, but there's quite a few that are completely out of date or redundant.

[1:34:03] Voice 13: There's many that overlap, so we've got several policies to do with things like legal or budget to consolidate those policies and avoid some of the confusion that can happen when you have more than one.

[1:34:20] Voice 13: Most of the policies do need some kind of updating, just generally, and combining the

[1:34:28] Voice 13: policies reduce about 46 policies down to 18.

[1:34:33] Voice 13: So going through this, we could reduce 102 policies down to about 64 and obviously bring

[1:34:41] Voice 13: them up to date at the same time.

[1:34:43] Voice 13: So the intent of this project or bringing this to you is to clean up the policies of

[1:34:49] Voice 13: council to create a new baseline essentially uh it doesn't preclude any work that council

[1:34:55] Voice 13: committees might be doing that would require policy amendments those we can if possible

[1:35:02] Voice 13: incorporate it maybe time it so when we get to those policies we can deal with that at the same

[1:35:07] Voice 13: time or just deal with them separately or any policies that maybe a director might identify

[1:35:14] Voice 13: identify as needing some substantive changes that council needs to look at.

[1:35:21] Voice 13: So it would take a while to do the work.

[1:35:24] Voice 13: You know, if council would like staff to work on this, it would probably take the entire

[1:35:29] Voice 13: term.

[1:35:30] Voice 13: And even then, we probably won't get through all of them.

[1:35:33] Voice 13: But it would be one of those projects that we'd work on as time permits and give priority

[1:35:38] Voice 13: to those policies that maybe there is some substantive work that needs to be done.

[1:35:43] Voice 13: The main thing here, though, with the recommendation, which is, again, on page 55, is I've listed there the 10 policies that are out of date and redundant, and council could start by rescinding those policies.

[1:35:59] Voice 13: So they're listed there.

[1:36:00] Voice 13: I have provided the RFD, the rationale for rescinding them.

[1:36:05] Voice 13: And then the second resolution is to give staff the direction to review, update and report back to council with recommendations for amendments to the policies and, where possible, combine similar policies together.

[1:36:19] Voice 13: And we would work through those as time permits and bring them back, maybe one or two per council for you to consider for the remainder of the term.

[1:36:30] Voice 13: so that's the report and recommendation and any questions i'll try and answer them

[1:36:36] Voice 13: uh thank you david or any

[1:36:38] Voice 12: questions for the director i see a couple hands up so

[1:36:41] Voice 12: oh me

[1:36:47] Voice 22: i'd

[1:36:49] Voice 16: like to put a motion on the floor that trust council rescind the 10 policies that are

[1:36:53] Voice 16: listed in the recommendation and further that trust council request staff to review update and

[1:36:59] Voice 16: report back to trust council with recommendations for amendments to island's trust council policies

[1:37:03] Voice 16: season where possible, combine similar policy documents to reduce redundancies.

[1:37:09] Trustee Luckham: Thank you, Trustee Getty, and thank you, Trustee Yates, has seconded. So now we have a duly moved

[1:37:16] Trustee Luckham: and seconded motion on the floor. Are there speakers to the motion?

[1:37:22] Trustee Luckham: May I read Boland? You're next up.

[1:37:25] Trustee Luckham: Yeah, it's mine.

[1:37:30] Voice 5: I was just, it was more a question.

[1:37:33] Voice 5: We had the experience at LTC

[1:37:37] Voice 5: that we could not rescind the bylaw

[1:37:39] Voice 5: in order to rework it.

[1:37:41] Voice 5: And that was against the rules,

[1:37:42] Voice 5: which we were, you know, explained.

[1:37:44] Voice 5: And I was wondering the reason

[1:37:46] Voice 5: for that rule for a bylaw

[1:37:50] Voice 5: obviously doesn't apply to a policy,

[1:37:52] Voice 5: but what's the rationale

[1:37:53] Voice 5: so that I understand how it's okay

[1:37:55] Voice 5: and in one circumstance and not the other well

[1:38:00] Trustee Luckham: that may be a longer conversation but can you

[1:38:02] Voice 12: answer that in briefly not

[1:38:09] Voice 13: really without the context um but just very very quickly with a

[1:38:15] Voice 13: bylaw if you uh no i'd rather not do that here how should i think about it um can i talk to you

[1:38:22] Voice 13: offline about that and if council wants the answer i can provide it by email later and i'll talk to

[1:38:26] Voice 13: to step on.

[1:38:28] Trustee Luckham: Very good. Thank you for the question. But let's stick to the subject here today because

[1:38:33] Trustee Luckham: it is a policy. So

[1:38:35] Trustee Luckham: the next speaker, please.

[1:38:36] Voice 14: I have a question regarding the staff organization

[1:38:39] Voice 14: chart, which is one of the items to be removed. I think it's a useful tool just to see what the

[1:38:47] Voice 14: reporting structure is just by position, not necessarily by name. So is there something else

[1:38:53] Voice 14: else in place that is more up to date that is taking the place of this, or is it going away

[1:38:58] Voice 14: in its entirety?

[1:39:06] Voice 13: We maintain an administrative organization, Chad, and if it's not on the

[1:39:11] Voice 13: website, we can certainly place it on the website. It's a public document.

[1:39:19] Voice 24: All right. Sorry, we are

[1:39:21] Voice 24: getting bumped around a little bit on our order, but that's okay. So am I good to go? Okay. So I

[1:39:32] Voice 24: I would like to put an amendment on the floor to the motion or to think about that because

[1:39:37] Voice 24: policy 7.1.3 use of local trustees letterhead, I actually think that that should be allowed.

[1:39:44] Voice 24: That's something that I have actually asked for.

[1:39:46] Voice 24: We are elected officials.

[1:39:48] Voice 24: We should be able to write letters on letterhead.

[1:39:51] Voice 24: We understand clearly that they are not decisions of the LTC, but they still reflect the local

[1:39:56] Voice 24: trustees.

[1:39:57] Voice 24: And sometimes it is actually important that that be on letterhead.

[1:40:00] Voice 24: so i would like um to amend the motion to exclude 7.1.3 david

[1:40:14] Trustee Luckham: you must have considered that is this

[1:40:17] Trustee Luckham: covered somewhere else or do we need to maintain that one

[1:40:24] Voice 13: if council would like to have trustee

[1:40:28] Voice 13: led ahead it's not a program or something that we've really done uh over the last while then

[1:40:35] Voice 13: then, yeah, you probably need to have a policy,

[1:40:38] Voice 13: and that would be a policy to revisit as a project.

[1:40:41] Trustee Luckham: Okay, so thank you.

[1:40:42] Trustee Luckham: So then what you're asking then, Trustee Morrison,

[1:40:45] Trustee Luckham: is that the motion be amended to remove number nine from that list.

[1:40:52] Trustee Luckham: So, Laurie, have you captured that?

[1:40:55] Trustee Luckham: Okay, thank you.

[1:40:56] Trustee Luckham: Everybody clear on that?

[1:40:58] Trustee Luckham: So we need a seconder, yeah?

[1:41:00] Trustee Luckham: And so that's Sam.

[1:41:01] Trustee Luckham: Thank you.

[1:41:02] Trustee Luckham: Any further discussion on the amendment to the motion?

[1:41:14] Voice 15: i have

[1:41:14] Voice 19: to there's several of us that are in the bump so

[1:41:21] Trustee Luckham: it's a simple question you know

[1:41:23] Trustee Luckham: there's an amendment to remove item number nine and so is there any an issue with that particular

[1:41:29] Trustee Luckham: amendment so let's just for simplicity keep rolling on this one and then we'll come back

[1:41:35] Trustee Luckham: to the speakers list and sue allen fast you would be next and trustee boland you follow that so

[1:41:42] Trustee Luckham: we're going to vote on the amendment to the motion so second it

[1:41:46] Trustee Luckham: yeah is that are we clear

[1:41:49] Voice 12: okay so

[1:41:51] Voice 12: then all those in favor the amendment any opposed are you opposed okay

[1:41:59] Trustee Luckham: so one one opposed so that

[1:42:01] Trustee Luckham: carries and so now we're back to the original motion and i want to provide the opportunity

[1:42:05] Trustee Luckham: to you to speak to the original motion uh

[1:42:08] Voice 19: thank you i'm going to speak to and i've got a question

[1:42:11] Voice 19: for the um uh manager about number five which is the islands trust flag and uh i'm pretty sure

[1:42:19] Voice 19: there's one of these at ubcm which gets put out with all the other municipal flags and i know

[1:42:25] Voice 19: that we've got one at bowen island municipality this is one of the only visible uh signs of our

[1:42:31] Voice 19: membership in this wonderful federation uh please don't take our flag away will you take our flag

[1:42:36] Voice 12: away uh

[1:42:45] Voice 13: no that's not the intent the intent is that the policy suggests that there's an active

[1:42:49] Voice 13: program of maintaining a flag and that's not going to happen unless council decides they want to put

[1:42:55] Voice 13: some funds into that any flags out there can still be used all

[1:43:01] Trustee Luckham: right um the next speaker on the list

[1:43:03] Trustee Luckham: is laura patrick

[1:43:05] Voice 12: well

[1:43:06] Trustee Luckham: i don't know i just go by the lights and

[1:43:24] Voice 8: so let's just try and keep moving

[1:43:26] Voice 15: with maybe what's happening consistently and i just want

[1:43:31] Voice 15: want to point this out is that when a person is promoted it cancels the person who is directly

[1:43:38] Voice 15: next in line so i've been cancelled about three times and i'm getting a little antsy about it

[1:43:44] Voice 15: okay so i want to speak to the fact that i would like to connect to keep policy item number seven

[1:43:53] Voice 15: policy 431 and we have only recently rediscovered the fact that we can have a committee to liaise

[1:44:01] Voice 15: directly with the ministry of transport we had a very successful meeting on saturn and we have

[1:44:08] Voice 15: some people i believe who would form that committee it's a very specific kind of expertise

[1:44:14] Voice 15: not everybody wants to talk about roads it's different from an advisory planning committee

[1:44:19] Voice 15: which was, I think the intention here is to roll it in there

[1:44:23] Voice 15: and just make it part of the duties of an advisory planning committee.

[1:44:28] Voice 15: I don't think that'll work.

[1:44:30] Voice 15: In fact, in this policy, it says that it can be a subcommittee

[1:44:35] Voice 15: of the advisory planning committee or standalone.

[1:44:39] Voice 15: I like this policy and I think we should give it a run before we remove it,

[1:44:44] Voice 15: given that we've only just rediscovered it and how useful it could be.

[1:44:47] Voice 15: So I would like to amend the statement to the motion to remove that from the list of policies to be rescinded.

[1:44:58] Voice 15: Thank you.

[1:45:00] Trustee Luckham: OK, so there's a further amendment to remove number seven.

[1:45:07] Trustee Luckham: Thank you, Laurie, from the 7.1.

[1:45:12] Trustee Luckham: No, now. Yeah, sorry, you're scrolling and I'm losing it.

[1:45:17] Trustee Luckham: Item number seven, 4.3.1, be removed from the motion.

[1:45:25] Trustee Luckham: And is there a seconder?

[1:45:26] Trustee Luckham: I see Lee Middleton.

[1:45:29] Trustee Luckham: Everybody's clear now on the next item removed.

[1:45:34] Trustee Luckham: Again, I call.

[1:45:36] Trustee Luckham: Is there speakers on the motion?

[1:45:38] Voice 23: I can just echo my colleague.

[1:45:41] Voice 23: We actually just began to institute one, and my colleague met with the ministry,

[1:45:46] Voice 23: and we have some very specific and troubling road issues

[1:45:49] Voice 23: that have been occurring that does seem to require

[1:45:51] Voice 23: a higher level of focus and expertise.

[1:45:53] Voice 23: So I feel for Director Marlis, like asking the kids

[1:45:57] Voice 23: to sort out which stuffed toys you want to donate

[1:45:59] Voice 23: and suddenly as they are revealed, nobody wants to give anything up.

[1:46:04] Voice 23: But I do think this one, I echo what my colleague would be useful,

[1:46:07] Voice 23: so I support the amendment.

[1:46:11] Trustee Luckham: Okay. Any further speakers on the amendment? Laura?

[1:46:15] Trustee Luckham: Well,

[1:46:16] Trustee Patrick: I wanted to talk on the motion. But since I have the red mic, I'm happy to talk about the amendment. A protocol agreement, which are also out of date and another conversation we should have, is the protocol agreement with Modi, which had from, I don't know, 1992 or maybe it was the amended amendment in 1994, that had an inter-jurisdictional task force to be working on these issues under the protocol.

[1:46:47] Trustee Patrick: protocol agreement it never was created until now they just had the meeting with minister fleming

[1:46:52] Trustee Patrick: and that that's going to happen now so um so do we need i mean do you this does not speak to

[1:47:00] Trustee Patrick: the protocol agreement and the committees that were uh uh figured there so this this policy is

[1:47:06] Trustee Patrick: out of date and would have to be updated to match the policy the protocol agreement which is also

[1:47:13] Trustee Patrick: also out of date, but the Minister Fleming is willing to move ahead on an old commitment.

[1:47:19] Trustee Luckham: All right. Thank you. Any other speakers? I see a red mic over there. Who wants to speak to the

[1:47:25] Trustee Luckham: amendment?

[1:47:26] Voice 15: The protocol agreement actually allows for a trust-wide advisory committee,

[1:47:33] Voice 15: a work task force, but also for a local committee to have a transport advisory committee. So the

[1:47:41] Voice 15: the protocol agreement does allow for this in addition if need be so you know arguably saturn

[1:47:49] Voice 15: could continue for a while and if the trust-wide task force got traction then they could be stood

[1:47:56] Voice 15: down okay

[1:47:59] Trustee Luckham: any other speakers on the amendment i see tim peterson and i see judy

[1:48:06] Voice 7: speaking in favor

[1:48:08] Voice 7: favor of the amendment um my local trust committee has a standing resolution in regard

[1:48:13] Voice 7: uh to this so i certainly uh want to support uh keeping that in there for now if it needs

[1:48:22] Voice 7: updating great let's update it but uh in favor thank you jim trustee getty

[1:48:28] Voice 16: on page 56 of our

[1:48:30] Voice 16: agenda um paragraph number seven speaks to this policy and it says that it was adopted in 92 and

[1:48:37] Voice 16: has not been updated since it's specific to the implementation of what was then a new road

[1:48:42] Voice 16: standard agreement and while the agreement's still relevant any committee established by a local

[1:48:47] Voice 16: trust committee should fall under the umbrella of the apc legislation therefore local trust

[1:48:52] Voice 16: committee advisory planning commission bylaws and trust council policies on that will suffice

[1:48:58] Voice 16: given this staff recommends that the trust council rescind this policy so i don't think that this is

[1:49:05] Voice 16: as a rescission, I don't think that this is going to interfere with your local

[1:49:09] Voice 16: transportation committee. It just is a different umbrella

[1:49:13] Voice 16: under the APC instead of this particular narrow policy.

[1:49:19] Trustee Luckham: Okay. Are there any other speakers on the amendment?

[1:49:22] Voice 18: I agree that it's the wrong policy because

[1:49:25] Voice 18: that transportation committee is out of date.

[1:49:29] Voice 18: You can still make a transportation advisory planning committee under

[1:49:33] Voice 18: all the policies that we have so it's just it is redundant and i'm going to vote against it

[1:49:38] Voice 18: all

[1:49:39] Voice 23: right any other discussion on the amendment with just a quick motion i don't agree with that

[1:49:43] Voice 23: interpretation i think that um i i've seen how advisory planning commissions work for

[1:49:48] Voice 23: oh gosh what eight eight years and they require broad advertising to the community

[1:49:53] Voice 23: you're not able to easily select for expertise um and it's a very blunt tool to use where we

[1:50:01] Voice 23: want a very precise result so i i understand the you know content of what you're saying but in

[1:50:06] Voice 23: practice it's not uh it's not workable and so i still speak in support of this amendment

[1:50:15] Voice 8: any other speakers on the amendment all right it's removing

[1:50:21] Trustee Luckham: um item seven

[1:50:27] Trustee Luckham: right and i see trustee harris oh nope yes i would like to speak in favor of the amendment

[1:50:33] Trustee Luckham: as well please thank you thank you trustee harris okay so then if there's no further speakers on the

[1:50:39] Trustee Luckham: amendment i'm going to call the vote uh those in favor

[1:50:42] Voice 12: of the amendment all right can i get a count

[1:50:49] Voice 12: here david and one online two online those opposed please close your hand both opposed

[1:51:03] Voice 12: and two online so

[1:51:16] Voice 24: that fails okay so

[1:51:18] Voice 24: point of order yes the

[1:51:20] Voice 24: two online were opposed or in favor

[1:51:22] Voice 24: opposed

[1:51:23] Trustee Luckham: okay thank you and so that fails so now we're back to the original motion which at this

[1:51:30] Trustee Luckham: juncture i've lost track but i think two items have been removed so far and um is there any

[1:51:36] Trustee Luckham: further amendments to the motion uh laura patrick no i'm not making an amendment i'd like to speak

[1:51:41] Trustee Luckham: to the motion oh okay great so you want to speak to the amended motion wow

[1:51:47] Trustee Patrick: i have a red mic and

[1:51:48] Trustee Patrick: speak to the motion um i understand what's trying to be done here but i think there's

[1:51:56] Trustee Patrick: again questions that we have to ask the stress council um policy renewal i think is very

[1:52:03] Trustee Patrick: important uh but there's some questions there's some systemic issues why did we get so out of

[1:52:09] Trustee Patrick: date why did we get so many policies um there's delegated authorities all through these policies

[1:52:18] Trustee Patrick: policies to various bodies executive committee being probably the lion's share of those delegated

[1:52:23] Trustee Patrick: authorities so there's a lot of that needs to be reviewed is there another way of doing this do we

[1:52:28] Trustee Patrick: want just a whole series of policies i've been reading through these it's challenging i don't

[1:52:33] Trustee Patrick: think each document and read through it uh i notice a lot of municipal councils have council

[1:52:41] Trustee Patrick: manuals that are you know the containers of these policies so that you have it in one document that

[1:52:47] Trustee Patrick: is searchable and findable and more modern in the way we manage our policies. So are we really

[1:52:54] Trustee Patrick: setting this up to be a policy renewal and getting these into a form that's modern and that we don't

[1:53:02] Trustee Patrick: fall back and have, you know, 50-year-old policies again? So that's my question. Is this project

[1:53:09] Trustee Patrick: going to get us there to a modern set of policies that are searchable, easy, and how are we going to

[1:53:15] Trustee Patrick: revisit some of these delegated authorities that may have been done 20, 30 years ago?

[1:53:22] Voice 12: Director Mahler.

[1:53:25] Voice 13: Right, so that's

[1:53:26] Voice 13: a good question. Currently, Trust Council keeps its policies

[1:53:30] Voice 13: on the website. We haven't created a manual.

[1:53:34] Voice 13: That's something that maybe a committee could look at down the road.

[1:53:38] Voice 13: So the intent here is to clean up and then create obviously

[1:53:42] Voice 13: a new starting point for those policies. And then with respect to

[1:53:46] Voice 13: the second part of that question, that is identifying maybe through a committee as a

[1:53:53] Voice 13: governance committee is certainly looking at governance, and that could identify policies

[1:53:57] Voice 13: that need to be updated. So those to me are light to do. And those could be done at any time. And

[1:54:07] Voice 13: if we happen to identify them early, and we haven't gotten to those particular policies,

[1:54:12] Voice 13: we can incorporate it and do them all together. So I'm not sure that answers your question.

[1:54:19] Voice 13: but uh yeah ceo

[1:54:24] Voice 12: thank you so uh mr chair this is

[1:54:34] Voice 21: uh an opportunity for us to efficiently do

[1:54:39] Voice 21: something uh we've we've been beleaguered with um old policies for a long time here's a little

[1:54:46] Voice 21: accelerated fast start to uh to do that staff has come to you with an idea of here's some

[1:54:52] Voice 21: some old dead wood that needs some refreshment.

[1:54:56] Voice 21: If you want to strike a committee or a policy to send this to another committee

[1:55:00] Voice 21: to review all these policies, then by all means.

[1:55:04] Voice 21: But this was just an attempt at actually tidying up some of the stuff

[1:55:09] Voice 21: that seems to be clogging the system over time.

[1:55:14] Voice 21: Certainly, like other agencies, there's been a mothballing of policies in the past.

[1:55:20] Voice 21: we're looking forward um seeing whether we can get sort of a cleaner um more nimble modern um

[1:55:28] Voice 21: approach the policy framework so this is one approach um if there's a another one that's

[1:55:33] Voice 21: desired certainly we can uh we can follow your lead okay

[1:55:39] Trustee Luckham: thank you so i see somebody's got a

[1:55:43] Trustee Luckham: mic on a little bit um

[1:55:44] Voice 24: i just actually have a question for clarification so policy 4.1.12

[1:55:50] Voice 24: um trustee maude campbell and myself are responsible for the associated islands

[1:55:56] Voice 24: in this region um and this policy talks about the associated islands project prioritization

[1:56:02] Voice 24: criteria um i just want to understand what's redundant and what's not because as a trust

[1:56:09] Voice 24: count as a ltc we may only have two projects for instance but we are also responsible for

[1:56:17] Voice 24: the outlying islands so do we also get an additional project for them like what what's

[1:56:22] Voice 24: happening with that i'd like to understand that

[1:56:25] Voice 13: thank you yeah this uh dissociated islands project

[1:56:31] Voice 13: prioritization criteria i was actually here when that policy was created back in 1998

[1:56:37] Voice 13: and at that time the what they call the lesser islands at a time they had no planning whatsoever

[1:56:43] Voice 13: And the local trust committees were reluctant to provide any resources to them.

[1:56:50] Voice 13: So this was created to try and bring up and recognize that those islands have a lot of environmental, cultural and other things that need to be protected.

[1:57:01] Voice 13: So we do need to get those bylaws up to date.

[1:57:04] Voice 13: What's changed is we switched over from each local trust committee fighting for dollars

[1:57:11] Voice 13: to a regional planning committee approach with looking at things more holistically.

[1:57:17] Voice 13: So that, I think, is where anything to do with the associated islands should be captured.

[1:57:22] Voice 13: And I believe it already is.

[1:57:24] Voice 13: We could certainly look at strengthening that up if you feel that there's something missing there.

[1:57:29] Voice 13: but this particular policy is not used anymore and hasn't been updated from 1998 so in some ways it

[1:57:40] Voice 13: is redundant um

[1:57:45] Voice 28: i want to respond to a trustee patrick's uh a comment um she's quite right that

[1:57:52] Voice 28: the policies could do with some kind of serious refreshment and she's right to question how we

[1:57:59] Voice 28: go about doing it but in fairness to staff um these are policies we're talking about there's

[1:58:05] Voice 28: just a limit to what staff can do without guidance and i i think it makes sense that you know as the

[1:58:13] Voice 28: ca pointed out basically it's easy enough or not easy enough but it's within the purview of staff

[1:58:21] Voice 28: to take out the trash i mean if this is like really policies are just dead yeah let's get rid

[1:58:27] Voice 28: rid of them. And it makes terrific sense to have staff working on the range of aspects within any

[1:58:35] Voice 28: given policy that they, because of their experience and knowledge, they feel comfortable updating

[1:58:40] Voice 28: because they know they're out of date. Basically, what I'm hearing the staff proposal here is

[1:58:47] Voice 28: they're going to deal with a low-hanging fruit. The issue that Trustee Patrick has raised is

[1:58:53] Voice 28: is the deeper one which is the real policy stuff that's up to us if it's not fair to staff to say

[1:59:02] Voice 28: well you know come back to us and revisit the whole construction of how this system operates

[1:59:07] Voice 28: that's actually our job so i actually think this is something that you know staff and

[1:59:12] Voice 28: trustees should be working on together not another project you know not another subcommittee but that

[1:59:19] Voice 28: And this proposal, I think it's a great suggestion. It's a start on that effort. But to get to the place we want to get to, I think it's incumbent on trustees to, if there's specific policies that they disagree with or they think are wrong, we're here to work.

[1:59:42] Voice 28: we pick it we pick those up and we work with them and we come to this body and say this policy sucks

[1:59:48] Voice 28: we want to change it but it's our responsibility so we have to show some leadership and that's how

[1:59:55] Voice 28: we show leadership is by addressing these policies

[2:00:02] Voice 12: Is there any further discussion? Can we vote on this motion?

[2:00:06] Voice 12: Amended. All those in favor? Lower your hands, please.

[2:00:14] Voice 12: Any opposed? Right. Not seeing any opposed. Thank you very much,

[2:00:22] Trustee Luckham: Council. So we're running a bit behind here. So let's

[2:00:26] Trustee Luckham: just keep moving along. Dinner will be served at

[2:00:30] Trustee Luckham: 5.30. So we need to be done. The next item on

[2:00:34] Trustee Luckham: our agenda now is a request for a provincial review. We have a briefing from the CAO.

[2:00:38] Trustee Luckham: and i'll turn it to you sir okay uh

[2:00:52] Voice 15: sorry there was an item in the very beginning with

[2:00:56] Voice 15: new items to be added and christine asked for something and i said that i would have

[2:01:02] Voice 15: a motion to raise during the uh section b here which is the trust policy trust council request

[2:01:10] Voice 15: staff to review update and report back to trust council with recommendations well

[2:01:15] Trustee Luckham: i think that

[2:01:16] Trustee Luckham: that was included in the motion the the mover moved both of the items

[2:01:20] Voice 15: okay fine i but i did

[2:01:22] Voice 15: have a couple of motions which i sent to laurie and i raised with david marler that i wanted just

[2:01:27] Voice 15: to put in there there were specific edits that i requested one

[2:01:31] Trustee Luckham: so the item b or to bring specific

[2:01:34] Trustee Luckham: it's

[2:01:34] Voice 15: a specific request for a change to a policy doc a policy you

[2:01:41] Trustee Luckham: know let's talk about that over

[2:01:43] Trustee Luckham: the break because it sounds to me like that's a new piece of business i

[2:01:46] Voice 15: know but when we when

[2:01:48] Voice 15: it was brought up as can we add it as new business it was agreed that it could be folded in here

[2:01:56] Trustee Luckham: that's on six on thursday i think yeah

[2:02:02] Voice 15: it wasn't added as a new piece of business because it was deemed to belong under this

[2:02:09] Voice 15: amendments to policy sections. So are we agreeing that it can be added under new business now?

[2:02:19] Voice 12: I'm sorry, I'm not connecting the dots there.

[2:02:23] Trustee Luckham: We

[2:02:23] Voice 11: added 14.3, which is your council meeting schedule and agenda discussion.

[2:02:31] Trustee Luckham: Yeah, I have an item

[2:02:32] Trustee Luckham: here at 14.4, which I think is that item.

[2:02:34] Voice 15: No, it's a different issue.

[2:02:36] Voice 15: I sent something to David Marler and to Laurie,

[2:02:40] Voice 15: and it was specifically an amendment to a policy,

[2:02:46] Voice 15: and it's a recommendation for an amendment.

[2:02:49] Voice 15: It's a request for an amendment to a policy.

[2:02:52] Voice 15: What policy?

[2:02:53] Voice 15: The policy on committees, on committee and council committees,

[2:02:58] Voice 15: and specifically to do with the timing of provision of agendas,

[2:03:03] Voice 15: which is exactly what Christina

[2:03:05] Voice 15: brought up so

[2:03:09] Voice 11: can

[2:03:10] Voice 15: we put it in

[2:03:11] Voice 15: a 14 point

[2:03:13] Voice 11: okay well

[2:03:15] Voice 15: if it comes in 14.3

[2:03:17] Voice 15: that's fine but that's fine

[2:03:19] Voice 15: okay that wasn't

[2:03:22] Voice 15: what I intended but fair enough

[2:03:23] Voice 15: okay

[2:03:24] Voice 8: so

[2:03:26] Voice 8: let's go to

[2:03:27] Voice 8: 5.2.3 CAO

[2:03:29] Trustee Luckham: okay

[2:03:31] Voice 11: thanks

[2:03:34] Voice 21: Mr. Chair well this

[2:03:36] Voice 21: This is, you made a promise to yourselves to revisit this topic in September, and it

[2:03:42] Voice 21: is September, and it relates to, I think we've got a fairly comprehensive report in front

[2:03:48] Voice 21: of you.

[2:03:49] Voice 21: This might be a significant point of discussion.

[2:03:53] Voice 21: I'm not sure.

[2:03:54] Voice 21: um and that is uh there was a previous motion tc 2022 072 um requesting uh of the lieutenant

[2:04:05] Voice 21: governor um you know read the privy council for a review of the islands trust and its

[2:04:12] Voice 21: fundamental state and you'll see that that's described on page 63 um and i'm just being

[2:04:19] Voice 21: being anecdotal at this point because it's all in the report uh then a meeting uh chair luckham

[2:04:24] Voice 21: wrote a letter to that effect and then there's a meeting with the then sitting minister and the

[2:04:29] Voice 21: minister responded that letter is also in your package saying um and i paraphrase um great thank

[2:04:36] Voice 21: you very much i understand you're undertaking some governance review work and it would be good to hear

[2:04:40] Voice 21: what the new trust council has to say on the matter and then trust council has um received

[2:04:46] Voice 21: received that letter we do have a new minister um i can say that out of the governance review

[2:04:51] Voice 21: requests the only request made to this minister so far was uh for a deepening relationship and

[2:04:57] Voice 21: to meet trust council and and she's considering that and indicated some positivity towards it

[2:05:01] Voice 21: um last week um other than that this has been um returned to you for conversations um i expect the

[2:05:09] Voice 21: The options available would be to re-request, to provide perhaps an update to the Minister

[2:05:17] Voice 21: on some of the requests that the previous Minister made, or some other considerations

[2:05:22] Voice 21: of Trust Council.

[2:05:23] Voice 21: So I think this is really a governance discussion.

[2:05:25] Voice 21: You've got the appropriate material in front of you.

[2:05:27] Voice 21: I don't really have a recommendation for you at this time.

[2:05:32] Voice 8: Thank you, CAO.

[2:05:33] Trustee Luckham: so is so open the floor up to a discussion um around this topic and whether or not there's

[2:05:41] Trustee Luckham: any specific direction that council would like to provide with respect to advancing this although

[2:05:46] Trustee Luckham: it's obviously uh on the executive committee work topic program but um i'll turn the floor over to

[2:05:55] Trustee Luckham: you i see uh trustee patrick oh

[2:05:58] Trustee Patrick: yes i remember this very well june of last year bringing this

[2:06:03] Trustee Patrick: motion that's on page 63 to trust council and having a 21-2 vote in favor of it one of the key

[2:06:10] Trustee Patrick: premises of this was that the province had last reviewed the islands trust in 1987

[2:06:18] Trustee Patrick: and following that review was the the amendments that the the last real significant amendments to

[2:06:25] Trustee Patrick: the islands trust act that occurred in the early 90s which resulted in the flurry of policies that

[2:06:30] Trustee Patrick: we just talked about updating that haven't been done so since then so reviews have good outcomes

[2:06:37] Trustee Patrick: um i could sit and think of all the reasons why we are where we are now and haven't made any

[2:06:46] Trustee Patrick: progress with with the province getting attention on this but i think it is important we're coming

[2:06:50] Trustee Patrick: on to our 50th anniversary i think it is a good time to take a look the questions are still here

[2:06:57] Trustee Patrick: the governance review did not deal with the structure the democracy elements of a large

[2:07:02] Trustee Patrick: Marge Island, like Salt Spring, only having two votes and various how it works.

[2:07:09] Trustee Patrick: I'd like to see success this time. Maybe. Sorry. Sorry, Trustee Gettys.

[2:07:15] Trustee Patrick: Maybe this does need to be sent to the governance committee to help structure a request that has a higher likely of success that could come from this body with what I would hope would be a unanimous vote.

[2:07:29] Trustee Patrick: vote, I think would really show the strength of the request. So I'll let debate if there's

[2:07:37] Trustee Patrick: more debate. Otherwise, I'll try to handcraft a motion to ask that it be sent to Governance

[2:07:43] Trustee Patrick: Committee.

[2:07:45] Trustee Luckham: Well, thank you, Trustee Patrick. Love to see a motion forwarded to Lori. Is there any

[2:07:50] Trustee Luckham: other discussion on this topic? There you go, Trustee Getty.

[2:07:55] Voice 16: There was a resolution that we

[2:07:56] Voice 16: passed in march um suggesting that the council directed the executive committee to work with

[2:08:02] Voice 16: staff in a coordinated strategy prepare a request that the province revisit the provincial grant

[2:08:08] Voice 16: funding formula to the islands trust i mean the the funding is one thing and the some sort of a

[2:08:13] Voice 16: tactical strategic plan in terms of how to approach the minister on a number of issues

[2:08:19] Voice 16: is there an update on that yeah uh

[2:08:29] Voice 21: we have had an initial discussion of executive committee around

[2:08:33] Voice 21: the development of a strategy we've had one meeting associated with the funding question

[2:08:37] Voice 21: um just by way of history it's a well-established request um it was made um just sort of uh

[2:08:45] Voice 21: initial um outreach to the province was made sort of prior to the the pandemic era um and there was

[2:08:53] Voice 21: was no uh uptake at that point and um as of now it would be um the development uh we we have yet

[2:09:00] Voice 21: to develop a full strategy to go forward asking for further funding um so significant work needs

[2:09:07] Voice 21: to occur um

[2:09:08] Voice 12: on that matter yeah um i

[2:09:14] Voice 28: uh i think trustee patrick's suggestion is a good one uh

[2:09:18] Voice 28: Sorry, Chair Getty.

[2:09:24] Voice 28: All of us have opinions about what works and what doesn't work with the current system.

[2:09:29] Voice 28: But I think, I could be wrong, but I think there's a consensus here that there are some structural issues here that at least need to be examined.

[2:09:40] Voice 28: That came out of the governance report to some extent, but also in our own experience,

[2:09:44] Voice 28: that there appear to be like operational gaps

[2:09:48] Voice 28: in terms of how decisions get made.

[2:09:52] Voice 28: It's not anybody's fault.

[2:09:53] Voice 28: I'm increasingly becoming convinced,

[2:09:56] Voice 28: and this is a personal observation,

[2:09:58] Voice 28: that at the trust council level,

[2:10:01] Voice 28: the executive function is missing.

[2:10:06] Voice 28: We have an executive committee,

[2:10:07] Voice 28: but its powers are actually more at the veto limitation level.

[2:10:12] Voice 28: It's controlling outcomes.

[2:10:13] Voice 28: comes no person holds there is no office there's no position designated uh to provide some sort of

[2:10:23] Voice 28: leadership for trust council so what we have we commonly talk about this being a federated

[2:10:28] Voice 28: structure it's more like a confederation where you've got representatives from these different

[2:10:34] Voice 28: jurisdictions that have their make their own decisions about bylaws and we all have this

[2:10:40] Voice 28: bias for our own areas we come we meet quarterly we make decisions and then we move on and go

[2:10:47] Voice 28: attend to our knitting there is this gap in terms of it may be structural and i think it makes sense

[2:10:55] Voice 28: for the governance committee to to look at this as a as a structural issue it's not an exercise

[2:11:00] Voice 28: in fingerprinting it's a it's an exercise in asking ourselves whether or not the design of

[2:11:05] Voice 28: the islands trust is right and i think it makes sense for the governance committee to pick up that

[2:11:10] Voice 28: task because if we wanted of the province to review the structure and that's an if we don't

[2:11:19] Voice 28: know for sure but if um they're like everybody else they need specifics asking them for a general

[2:11:25] Voice 28: review and said yeah right fine you know everybody wants something it goes to the bottom of the pile

[2:11:31] Voice 28: But if you can identify specific problems and describe why they're problems, then you have a better chance of getting the attention of the minister.

[2:11:41] Voice 12: Thank you.

[2:11:46] Voice 8: Thank you, Trustee.

[2:11:47] Trustee Luckham: Thank you, Trustee Bernardo.

[2:11:48] Trustee Luckham: I get a nod from Laura Patrick.

[2:11:50] Trustee Luckham: She submitted a motion, but I do want to maybe push your microphone, and I want to recognize the speaker.

[2:11:59] Voice 17: So going back to the original

[2:12:01] Voice 18: resolution from 2022, there's six different parts.

[2:12:06] Voice 18: And it occurs to me that this is a lobbying action. It requires data, analysis, arguments, and a really good positioning within the political landscape in which we find ourselves today.

[2:12:26] Voice 18: day there's got to be timing there's got to be key people in place who will make the argument so

[2:12:33] Voice 18: the governance so if you look back at c on page 63 uh sorry a an assessment of the optimum

[2:12:39] Voice 18: governance model to preserve and protect that's governance committee perhaps the committee could

[2:12:45] Voice 18: look at that b the object of the islands trust act and clarification of the mandate we've just

[2:12:50] Voice 18: done that c the governance structure of the organization governance committee could potentially

[2:12:56] Voice 18: look at that d the alignment of decision making processes and structures with the declaration of

[2:13:01] Voice 18: the acts of the rights of the indigenous peoples act i think that's an executive function um working

[2:13:07] Voice 18: with ministry of municipal affairs e the geographic scope of the organization that could be regional

[2:13:13] Voice 18: planning committee looking at that and f the funding mechanisms provided the organization

[2:13:17] Voice 18: that is the final piece once you have all these other sort of arguments lined up this all comes

[2:13:23] Voice 18: together in a strategy so this is going to take some time I don't think there's one committee

[2:13:30] Voice 18: that's going to be able to answer all these different areas could we potentially parse out

[2:13:36] Voice 18: the work with our respective committees and then it comes back together for executive committee to

[2:13:43] Voice 18: to compile a strategy okay

[2:13:51] Voice 12: so i'm

[2:13:53] Trustee Luckham: just going to keep going here on the list as it exists

[2:13:56] Trustee Luckham: go ahead thank

[2:13:57] Voice 10: you my brilliant and honored co-trustee toby elliott i you just said exactly

[2:14:04] Voice 10: what i was going to say i was at the meeting when this request first came about i was not

[2:14:11] Voice 10: and of course i was hoping for a positive outcome from the minister at that time

[2:14:20] Voice 12: as you have stated trustee

[2:14:28] Voice 10: elliott this can be parsed to various committees including the

[2:14:34] Voice 10: executive committee because there are specific requests here that we need and the last one

[2:14:40] Voice 10: to me has been for a long time and still is the most important part but that may be based on what

[2:14:49] Voice 10: what we are able to accomplish with those first, those first one, two, three, four, five parts.

[2:14:56] Voice 10: And of course, it's the funding mechanism as to why the province is funding us at less than 2%.

[2:15:02] Voice 10: When I was a trustee in the 80s and 90s, it was over 50% the province funded the trust because

[2:15:10] Voice 10: we have a provincial mandate. So we know all that. And all of this could be premised on the

[2:15:17] Voice 10: the fact that we are coming up to our 50th anniversary which is a very positive thing

[2:15:23] Voice 10: and maybe that will help move this along but my main point is I really do support a motion to

[2:15:32] Voice 10: redo this to get on it again right away but to do exactly as trustee Elliott has suggested

[2:15:40] Voice 10: and parse it to various committees and have the executive committee basically take charge of that

[2:15:47] Voice 10: Thank

[2:15:48] Voice 24: you. Thank you for the conversation. I think my only concern with taking the sort of linear approach, and I'm not sure that's what's being advocated. It sounds like, you know, we work on all these different pieces in parallel.

[2:16:11] Voice 24: I guess my concern is if they're all internal to the trust and they're not a provincial review, then who is not at the table right now as decision makers here in this context?

[2:16:29] Voice 24: And that concerns me a little bit.

[2:16:31] Voice 24: So just around, for example, around First Nations.

[2:16:36] Voice 24: And so that's an obligation under DRIPA that the province holds right now.

[2:16:41] Voice 24: and it seems like it's an appropriate review having said that i do think the approach of how

[2:16:48] Voice 24: we ask for a review needs to be carefully thought out internally from a strategic approach and i i

[2:16:55] Voice 24: do think that that maybe is under executive committee or with the guidance and in conversation

[2:17:01] Voice 24: with governance committee um but yeah i i just do think there's a provincial obligation here to

[2:17:08] Voice 24: So we look at the structure because it's hard for us as people in the structure to kind of step back and look at the structure again.

[2:17:15] Voice 24: So I don't know. Sorry, that's not totally clear, but I do think that we need to have.

[2:17:21] Voice 24: Yeah.

[2:17:22] Trustee Luckham: No, thank you. So now, Laura Patrick, you have a motion, I think.

[2:17:26] Trustee Patrick: Well, I just wanted to follow up on that thread there. I think this list of the laundry list that's in this June motion very much represented the time of June.

[2:17:33] Trustee Patrick: We just had a, wasn't it nearly unanimous on the idea of the Section 3 a little while ago?

[2:17:42] Trustee Patrick: So some of the things on that list have progressed.

[2:17:46] Trustee Patrick: I know Executive Committee is working on a structured request of the funding.

[2:17:51] Trustee Patrick: So I think it's still, governance is governance.

[2:17:54] Trustee Patrick: The Governance Committee is still created.

[2:17:56] Trustee Patrick: It's new.

[2:17:56] Trustee Patrick: It's still finding its way of what's there.

[2:17:58] Trustee Patrick: there. I think just letting them get started with a request and we'll go from there. So I'll throw

[2:18:06] Trustee Patrick: the motion on the floor and we'll see what happens. Lori, I did send it to you. So I move that we can

[2:18:11] Trustee Patrick: always work on the words here. I move that trust council requests the governance committee to

[2:18:16] Trustee Patrick: recommend and draft a request of the province to review the island's trust.

[2:18:25] Voice 12: oh

[2:18:26] Voice 8: okay um ralph you have your hand up at some point

[2:18:34] Voice 12: now um what

[2:18:41] Voice 21: was great about this was that you're asking them to do it and now you've received a

[2:18:48] Voice 21: governance report so you've had some insight into these questions and now it's looking like we're

[2:18:57] Voice 21: doing it to come up with a recommendation that refines these questions i'm i'm i'm not completely

[2:19:07] Voice 21: lost but i'm i'm wondering what the governance committee is going to do other than they're not

[2:19:13] Voice 21: going to recommend a new structure are they so they're going to reiterate this request

[2:19:20] Voice 21: if if i understand where we're at well that should be simple because it would just be taking this

[2:19:28] Voice 21: request it's i'm trying to look at how i'm practically tasked with assistance to this

[2:19:40] Voice 21: effort or is that to be given to the governance committee for its consideration um around this

[2:19:47] Voice 21: and where do we put this as a priority in terms of their work and other pieces of work that we're

[2:19:53] Voice 21: doing because this this could be a lot or it could be really just taking this and and saying

[2:19:58] Voice 21: this Trust Council has the similar interests

[2:20:04] Voice 21: and concerns and wishes to reiterate their request.

[2:20:11] Voice 8: Okay. So I have a motion on the

[2:20:14] Trustee Luckham: floor. Do I have a mover? We're moved.

[2:20:15] Trustee Luckham: Do I have a seconder? Sam, thank you. And I see some

[2:20:19] Trustee Luckham: microphones blinking here, so somebody's next. Grant Scott.

[2:20:26] Voice 27: I've lost something here, but it seems to me

[2:20:29] Voice 27: it's...

[2:20:30] Voice 12: Yeah,

[2:20:31] Voice 27: yeah, I see that. Thanks.

[2:20:34] Voice 27: But it sounds to me like the CEO, CAO, knows how to request the province, the right ministers, a letter, how to approach doing this.

[2:20:47] Voice 27: And all the work behind that's already been done.

[2:20:49] Voice 27: So this is why I don't understand this.

[2:20:52] Voice 27: It seems like it's pretty obvious that Russ takes it and does it.

[2:20:59] Voice 27: Am I missing something, Russ?

[2:21:02] Voice 27: CAO.

[2:21:02] Voice 12: uh maybe

[2:21:07] Voice 28: uh give the ceo a chance to uh collect his thoughts and i'll i'll step in with my comment

[2:21:14] Voice 28: which is the the problem really comes down to getting the province's attention there's a

[2:21:23] Voice 28: recognition that we need a review uh it's not that as i understand the motion and from the

[2:21:30] Voice 28: discussion it's not that the governance committee is going to come up with some new structure

[2:21:36] Voice 28: sure it's that um to get the attention of the minister we have to identify the problem

[2:21:43] Voice 28: and i think the governance in trustee elliott's points are well taken there may be other committees

[2:21:49] Voice 28: or other trustees who are better positioned to talk about some aspects of the things that need

[2:21:54] Voice 28: to be fixed but as i'm understanding trustee patrick's observations she's principally concerned

[2:22:03] Voice 28: concerned with um the governance issues uh how we're operating the structure of the operation

[2:22:11] Voice 28: we sent a request last term and we got the brush off and they said okay fine you know tell us what

[2:22:18] Voice 28: you get out of that governance review and then come back to us later they want specifics and i

[2:22:23] Voice 28: think it's appropriate for the governance committee to review the specifics at least those that are

[2:22:29] Voice 28: properly within our jurisdiction and to say okay these are the problems you know we like

[2:22:36] Voice 28: i'm anticipating and maybe i'm wrong about this but i'm anticipating the governance committee

[2:22:40] Voice 28: looks at this comes back to this body and says look from our own experience and from

[2:22:46] Voice 28: the governance review these are the things that we need the province to look at specifically these

[2:22:52] Voice 28: are the things we can tell the province are the problems and if we put some basically the previous

[2:22:58] Voice 28: previous letter was you can think of it as a skeleton well we can put some meat on that now

[2:23:03] Voice 28: but it's not i'm not anticipating that we ought to be proposing solutions that coming out of the

[2:23:10] Voice 28: governance committee but like we want to review and by the way we want to change everything to

[2:23:14] Voice 28: be this or that way we need the review because we don't know what to do we need to identify the

[2:23:20] Voice 28: problem the diagnosis and then see whether or not the problems will help us and i i'm not

[2:23:26] Voice 28: anticipating actually the staff has to do a lot here this is actually um the staff principally

[2:23:33] Voice 28: the ceo may have to do some serious work after the governance committee is done and reports back to

[2:23:38] Voice 28: this body and says look we think the message that goes to the province ought to have these

[2:23:42] Voice 28: components to it over to you ceo but uh i i'm not anticipating i'm anticipating this is actually

[2:23:49] Voice 28: something the governance committee ought to be able to do pretty quickly in terms of saying okay

[2:23:54] Voice 28: OK, we're going to come up with the prominent issues that need to be addressed, identify them, come back to this body, see if they agree.

[2:24:00] Voice 28: And if they do, it's going to be the executive committee and the CEO can make that approach.

[2:24:11] Voice 12: I think there's

[2:24:12] Voice 16: a couple, if I may, Mr. Chair, I think there's a couple of issues that we're in the process of working through.

[2:24:18] Voice 16: We've got a visioning exercise going on during this meeting.

[2:24:21] Voice 16: And there's a subcommittee of the Finance Advisory Committee working on the strategic plan and the corporate plan.

[2:24:28] Voice 16: And I think that if I, I don't know if Minister Kang is in the same headspace as Minister Cullen was when he wrote this letter, but I would think that if we can do some work and have some product and some discussions, I mean, we went through a very productive discussion this morning about Section 3 mandate.

[2:24:50] Voice 16: And that was, you know, the first step in terms of the foundations for all of that other work we wanted to build on.

[2:24:55] Voice 16: So I think that the governance committee is a really good committee and we'll have some good discussions and we'll do some good homework and have some, you know, analysis.

[2:25:07] Voice 16: I don't think we're there yet at this point, but I think that if we can collectively work on some of this other strategic work that we are going to have something to go to the minister with.

[2:25:19] Voice 16: And if we get through that strategic planning, and then we can have discussions here as a group in terms of, does this change how we want the democracy to work? Does it change how we want this council to function? And some of those other questions, possibly, so that then we've got something more developed and concrete to go to the minister with.

[2:25:43] Voice 16: I think we're still back into, you know, the governance review and we're just beginning to work through that.

[2:25:51] Voice 16: We only meet four times a year.

[2:25:52] Voice 16: So, you know, the governance committee was ready to bring the Section 3 mandate the last meeting.

[2:25:58] Voice 16: We just finished and were prepared.

[2:26:01] Voice 16: But that agenda had all been set up months before.

[2:26:04] Voice 16: So it's a longer process than you might expect.

[2:26:09] Voice 16: But I think that it's something that, at least part of the questions that Trustee Elliott has identified, would fit well in terms of the kinds of discussions that we're having.

[2:26:22] Voice 16: I'm not sure that we can give you answers right away.

[2:26:28] Voice 16: And

[2:26:28] Voice 18: sorry, just to finish that, yes, we're asking the province for input, but the Ministry of Municipal Affairs has a huge portfolio.

[2:26:37] Voice 18: portfolio and there isn't an they don't really know the issues that we are grappling with we

[2:26:45] Voice 18: keep saying we're struggling right but a strategy says here are the problems here's what we've done

[2:26:52] Voice 18: here's what we're attempting and here's where we need your help that is a strategic ask so

[2:26:57] Voice 18: what i'm suggesting is that yes the governance committee could take on some of the specifics

[2:27:03] Voice 18: specifics to bolster that argument i don't know if regional planning committee needs to be in there

[2:27:08] Voice 18: but then it all comes together with a plan and with the caos um able assistance because he knows

[2:27:16] Voice 18: the political landscape then we have a targeted ask that's well supported with evidence of what

[2:27:21] Voice 18: we've done where we need to go so we know our problems and we need to be really honest about

[2:27:27] Voice 18: that and frame the argument

[2:27:28] Voice 17: yeah

[2:27:32] Voice 12: well said Toby

[2:27:35] Voice 5: is that in the motion I don't see that direction

[2:27:41] Voice 5: in the motion I see the motion saying go and ask again for a review I think that we need to say

[2:27:47] Voice 5: do this work and put you know strategize around it like as we've spoken here all the discussion

[2:27:55] Voice 5: I've heard has been good. I think it needs to be reflected better in the motion.

[2:28:02] Trustee Luckham: Well, you know, I'm just going to chime in. That's great. However, I think based on the

[2:28:07] Trustee Luckham: conversation that has been heard by the members of the Governors Committee, it's pretty broad

[2:28:13] Trustee Luckham: recommended draft a request. You know, we could drill down into it pretty deep here, but I don't

[2:28:20] Trustee Luckham: we spend a lot more time that we have available today. But I got to tell you, quite honestly,

[2:28:25] Trustee Luckham: Honestly, I would be very happy to have more solid direction from the Governors Committee with respect to this ask, because that's the content of that ask is the weakest part of it, and some strengthening it would be incredibly valuable.

[2:28:41] Trustee Luckham: So, we have a

[2:28:42] Trustee Luckham: motion on the floor. Do we want to talk about it more, or are we ready to vote?

[2:28:46] Trustee Luckham: Who's got their mic?

[2:28:48] Voice 15: Tim.

[2:28:50] Voice 15: Okay,

[2:28:51] Trustee Luckham: so Tim, I'm just going to go to in the room here, Tim, and I'll come to you next. So I've got

[2:28:56] Trustee Luckham: a microphone over there that's on.

[2:28:59] Voice 5: Yeah, I guess I can stretch, but I hesitate to support a motion

[2:29:05] Voice 5: that doesn't say that we're going to do it right. What it says is we're just going to go ask.

[2:29:11] Voice 5: And I really do not feel comfortable with that. And we did that last time. We decided to do that

[2:29:16] Voice 5: last time and i'm

[2:29:18] Trustee Luckham: sure but you know we need a motion so with in absence of a motion i think

[2:29:24] Trustee Luckham: i just have to continue with the discussion sam bothway and

[2:29:28] Voice 3: i just wanted to respond there

[2:29:30] Voice 3: dad because i don't this doesn't tell the governance committee to go and make that

[2:29:34] Voice 3: request directly it tells them to draft the request so we're still going to they're going

[2:29:39] Voice 3: to draft that request they're going to going to do that and then the governance committee will

[2:29:44] Voice 3: have the ability to delegate those questions as toby has suggested there may be other there may

[2:29:48] Voice 3: be other committees that can answer those questions but that's this is just drafting

[2:29:51] Voice 3: the request this is not sending right

[2:29:54] Trustee Luckham: so um given the time amount of time we've got

[2:29:56] Trustee Luckham: remaining here i've got trustee peterson and trustee hunter i saw your hand up

[2:30:00] Trustee Luckham: there, Ken, I'd like to give you the opportunity

[2:30:02] Trustee Luckham: to speak to it and then I would like to call the vote

[2:30:04] Trustee Luckham: if that's all right.

[2:30:06] Trustee Luckham: So Trustee Peterson.

[2:30:09] Voice 7: Thank you, Mr. Chair, in response to Trustee Falk there,

[2:30:16] Voice 7: this is asking Governance Committee to do some work.

[2:30:21] Voice 7: Of course, it's going to come back to trust council

[2:30:24] Voice 7: and as a member of the Governance Committee,

[2:30:26] Voice 7: if you think there, if anyone in the room

[2:30:28] Voice 7: thinks there's something important on this,

[2:30:30] Voice 7: that the committee needs to know please by all means send a submission into the committee uh

[2:30:36] Voice 7: we we need all the help we can get um so that's that's certainly open as an option i i'm in

[2:30:43] Voice 7: support of the motion thank

[2:30:46] Voice 12: you trustee hunter so trustee are you

[2:30:58] Voice 12: there sorry about that

[2:31:01] Voice 26: I had to unmute.

[2:31:05] Voice 26: I'm just curious about the funding aspect on F there.

[2:31:11] Voice 26: Is there a plan that Trust Council has in place

[2:31:18] Voice 26: to actually get the province

[2:31:31] Voice 26: serious funding or are we just playing games or something and that's my comment uh and we

[2:31:40] Voice 26: we have to be if we can find a way to get maybe 100 cents on the dollar so i would like to be

[2:31:47] Voice 26: part of that conversation at some point us but um for that part thank you so

[2:31:53] Trustee Luckham: thank you trustee

[2:31:54] Trustee Luckham: hunter i sort of get what you broke up there pretty badly thetis island the great internet

[2:31:58] Trustee Luckham: we have over there but um got the drift of your conversation and you know i would just say quite

[2:32:04] Trustee Luckham: boldly that when we know what we're asking the province for then we can put a price tag on it

[2:32:10] Trustee Luckham: and so absolutely that's part of the equation in the long run in fact i like to i twigged on the

[2:32:16] Trustee Luckham: notion that 50 years, 50%. Is there any further questions? Otherwise, I don't know. I said I was

[2:32:26] Trustee Luckham: going to call the question. So let's vote on the motion. All those in

[2:32:30] Voice 12: favor, please raise your

[2:32:31] Voice 12: hands. And one or two online.

[2:32:39] Voice 8: And so please lower your hands. Three online. So please lower your

[2:32:45] Voice 8: hands.

[2:32:47] Trustee Luckham: And those opposed, please raise your hands. What a great way to end the day. Thank you very

[2:32:53] Trustee Luckham: much council that carries and let's go for dinner and we'll pick up i'm sorry judy we didn't get to

[2:33:00] Trustee Luckham: your um governance item oh

[2:33:03] Voice 11: can

[2:33:07] Trustee Luckham: you do it in two seconds it would have to be less than one minute

[2:33:11] Trustee Luckham: go ahead do

[2:33:12] Voice 11: it all right um

[2:33:14] Voice 16: so hang on don't anybody leave page 69 uh is the backgrounder

[2:33:20] Voice 16: for the report uh there's one change the work plan should be december of 2022 so the governance

[2:33:27] Voice 16: review came up in february was tabled discussed in march um the terms of reference for the

[2:33:32] Voice 16: governance committee were agreed in july october was the new trust council and december we were

[2:33:39] Voice 16: sworn in and and um the existing governing council started so our work plan we went through the

[2:33:46] Voice 16: the review and came up with those four main areas.

[2:33:52] Voice 16: We've just dealt with the legislative mandate this morning.

[2:33:54] Voice 16: We've got something about meetings coming back to us in October.

[2:33:58] Voice 16: We're working with the subgroup of the financial advisory committee for

[2:34:02] Voice 16: strategic planning,

[2:34:03] Voice 16: and we're bubbling along with ideas for the management review.

[2:34:06] Voice 16: We've just picked up this review of trust policies and the request for

[2:34:12] Voice 16: provincial review.

[2:34:13] Voice 16: you so we'll work that somewhere into this matrix that is on page 71 which is the quirk of mine that

[2:34:20] Voice 16: i prefer working with this outline so uh and we've got a meeting in october and november

[2:34:25] Voice 16: we'll report again in december we'll have figured out this matrix so

[2:34:29] Trustee Luckham: trustee getty don't hit that

[2:34:30] Trustee Luckham: button because you said you could do this in a minute can you make the motion you have to make

[2:34:37] Trustee Luckham: a motion that's an rfd that the trust council approved the attached draft corporate planning

[2:34:42] Voice 11: framework

[2:34:42] Trustee Luckham: and that the trust council requests the governance committee continue to work on

[2:34:46] Trustee Luckham: the corporate plan development moved

[2:34:48] Voice 11: by

[2:34:49] Trustee Luckham: trustee luck okay

[2:34:50] Voice 11: so

[2:34:54] Trustee Luckham: we've got um let's

[2:34:56] Voice 28: let's not do this

[2:34:57] Voice 28: this look well fair enough let's not rush into this like those of us on the governance committee

[2:35:05] Voice 28: think this is straightforward but this is the thing we mustn't do which is just simply assume

[2:35:11] Voice 28: Assume things and race off.

[2:35:12] Voice 28: We might be able to wrap this up in 10 or 15 minutes, but nobody has their attention on this.

[2:35:17] Voice 28: They all want to go off to dinner.

[2:35:19] Voice 28: My counsel is let's treat this with the seriousness it deserves so that people know what they're agreeing to.

[2:35:26] Voice 28: Is there a motion to defer?

[2:35:31] Trustee Luckham: So moved.

[2:35:33] Trustee Luckham: Seconded.

[2:35:33] Trustee Luckham: I see two folks over there.

[2:35:35] Trustee Luckham: Motion to defer.

[2:35:37] Trustee Luckham: It's not debatable.

[2:35:38] Trustee Luckham: All those in favor?

[2:35:40] Voice 11: Well, until

[2:35:41] Trustee Luckham: tomorrow.

[2:35:42] Trustee Luckham: give you something to think about over yeah i'll

[2:35:46] Voice 12: defer until tomorrow

[2:35:48] Voice 12: you tried okay let's go for dinner it's getting cold