Islands Trust Conservancy Board regular meeting, October 3, 2023

[0:00:00] Trustee Smith (probable): agenda and everything else with what has come to be known as a land acknowledgement.

[0:00:07] Trustee Smith (probable): We're here to discuss conservation in the governance construct that we've created called

[0:00:13] Trustee Smith (probable): the Islands Trust. I want to acknowledge that the stewardship of this bountiful archipelago,

[0:00:19] Trustee Smith (probable): the plants, the animals, all the marine environment, the fish, the eelgrass, the salt marshes,

[0:00:28] Trustee Smith (probable): is a result of thousands of years of wisdom

[0:00:32] Trustee Smith (probable): accumulated by the Indigenous people who've lived here.

[0:00:35] Trustee Smith (probable): Their way of knowing,

[0:00:37] Trustee Smith (probable): their focus on the way that we are all connected,

[0:00:40] Trustee Smith (probable): their ways of stewardship, stewarding the land,

[0:00:43] Trustee Smith (probable): thinking of the past and the future at the same time.

[0:00:48] Trustee Smith (probable): That's why this area is as rich as it is.

[0:00:51] Trustee Smith (probable): Through a renewed focus on reconciliation,

[0:00:53] Trustee Smith (probable): reconciliation, I think there's an opportunity to change our course and way of knowing to listen

[0:01:00] Trustee Smith (probable): and learn from Indigenous people that are here and their future generations. Thank you. I know

[0:01:06] Trustee Smith (probable): it wasn't the usual land acknowledgement, but it was what I did. So I'd like to call the meeting

[0:01:13] Trustee Smith (probable): to order. And we have

[0:01:16] Voice 13: an agenda. We

[0:01:17] Trustee Smith (probable): have one before we approve the agenda. I'm going to do

[0:01:21] Trustee Smith (probable): do an introduction and to the decision making process because so many of us are new. And

[0:01:28] Trustee Smith (probable): then Kate's going to do, it's not on the agenda, but Kate's going to do a little bit of an

[0:01:33] Trustee Smith (probable): update on staff because we have some changes and things to consider. So we have Ken on

[0:01:39] Trustee Smith (probable): Zoom. Hi, Ken. Nice to see your face there. So we now have a full board, which we haven't

[0:01:47] Trustee Smith (probable): had over the last year so that's great there's six of us and um we've only met our newest trustee

[0:01:54] Trustee Smith (probable): charles khan over here uh very briefly in the short uh audit meeting that we had so um i might

[0:02:01] Trustee Smith (probable): just take a minute to give charles just a minute to introduce yourself because we've already all

[0:02:06] Trustee Smith (probable): introduced ourselves but we haven't already met who you are why you're on the igc board

[0:02:12] Trustee Smith (probable): um sure

[0:02:14] Trustee Smith (probable): i i did

[0:02:15] Voice 9: say something that that ought to be yeah but

[0:02:17] Voice 9: um yes i'm uh oh i've been involved

[0:02:21] Voice 9: with with um the salt spring island conservancy and and a lot of land um saving on on salt spring

[0:02:29] for quite a long time and uh i'm looking

[0:02:34] Voice 9: forward to working with this organization and learning a

[0:02:39] Voice 9: lot um there seems to be an awful lot of things that i i can learn from this organization so i'm

[0:02:46] Voice 9: looking forward to that thank you and thanks

[0:02:48] Trustee Smith (probable): charles and welcome can you hear ken you hear

[0:02:51] Trustee Smith (probable): is it clear for you oh

[0:02:53] Voice 1: yes i can i can hear pretty clear right now thank you thank you okay

[0:02:58] Trustee Smith (probable): so the first thing uh before we get into this is to prove the agenda oh toby's here just in time

[0:03:05] Trustee Smith (probable): welcome toby no offense but we've kind of started with these yes as you should

[0:03:14] Trustee Smith (probable): so with the um the the few additions that i've added me doing a bit of an introduction and kate

[0:03:22] Trustee Smith (probable): on the staff um on a staff update is there anything else

[0:03:27] Voice 5: anybody would like to add to the

[0:03:28] Voice 5: the agenda okay so i don't

[0:03:34] Trustee Smith (probable): really need to have a motion to approve the agenda unless um are there

[0:03:38] Trustee Smith (probable): any objections to the agenda with those few additions no so then the agenda is approved

[0:03:44] Trustee Smith (probable): you can see i've taken the chair's course so

[0:03:52] Trustee Smith (probable): so just for a bit of a update because there's so many new ones i just want to

[0:03:56] Trustee Smith (probable): talk very briefly about how we make decisions here and uh so you look surprised no i'm happy

[0:04:04] Trustee Smith (probable): i

[0:04:05] Voice 13: i need that refresher course too recently thank you so much i'm used to working in small groups

[0:04:11] Voice 13: where everything is just done by consensus which could go

[0:04:14] Voice 13: off where exactly

[0:04:15] Trustee Smith (probable): so we do use robert's

[0:04:18] Trustee Smith (probable): rules and that's a sort of formal way to run a meeting and we do run meetings that way best as

[0:04:23] Trustee Smith (probable): as we can. I sometimes might forget and Kate will remind me or Claire. So really what happens is

[0:04:32] Trustee Smith (probable): before a discussion happens, we usually have a motion. You know, we have some background

[0:04:39] Trustee Smith (probable): material from staff and then we have a motion. Someone suggests the motion, there's a seconder,

[0:04:45] Trustee Smith (probable): and then we discuss the motion. Sometimes during that motion, there can be some obvious

[0:04:52] Trustee Smith (probable): amendments to it. If the amendments are sort of friendly amendments and there's no objections

[0:04:59] Trustee Smith (probable): to the amendment, we can then actually vote on the amendment. Only if there's no objection.

[0:05:05] Trustee Smith (probable): Otherwise we vote on the original motion and then we get the amendment. So I'm allowed

[0:05:11] Trustee Smith (probable): to do that in Robert's rule if there's no objections. We do vote and the majority sort

[0:05:20] Trustee Smith (probable): of wins even though that's the way we that's the official way we work we'd like to make consensus

[0:05:26] Trustee Smith (probable): decisions that's our preference and so if we have uh if during the discussion we can see there may

[0:05:33] Trustee Smith (probable): be one person who isn't comfortable with the motion um we try and work that out make changes

[0:05:40] Trustee Smith (probable): incorporate what they're thinking because we're only six people making a decision and almost all

[0:05:47] Trustee Smith (probable): in fact, I've been here for two years, I've never found a time when we couldn't come to a consensus

[0:05:52] Trustee Smith (probable): decision, but it could happen. So the rule is by vote, majority vote, but always striving for

[0:06:00] Trustee Smith (probable): consensus. What else? All of these meetings, and I don't imagine we'll have any trouble with this,

[0:06:09] Trustee Smith (probable): but we always have to be courteous. It's very, people will have different opinions. Nobody's

[0:06:15] Trustee Smith (probable): opinions better than anybody else's opinion and we have to have a safe place for people to express

[0:06:19] Trustee Smith (probable): their opinions even if maybe their opinion isn't accurate so it's all about listening to each other

[0:06:27] Trustee Smith (probable): and respecting each other and that includes everybody on the board and all the staff

[0:06:32] Trustee Smith (probable): everybody has to have a safe place to work and a safe place to be so I really ask everyone to

[0:06:39] Trustee Smith (probable): to be courteous, to use courteous language, and to be respectful of each other.

[0:06:46] Trustee Smith (probable): Then a quorum is the majority is three.

[0:06:50] Trustee Smith (probable): So if we have three people, we have a quorum, and then we vote,

[0:06:52] Trustee Smith (probable): and then two is the majority.

[0:06:54] Trustee Smith (probable): That's all that's here.

[0:06:56] Trustee Smith (probable): My job is to manage the meeting, try and keep us on track.

[0:07:00] Trustee Smith (probable): We're all so busy.

[0:07:01] Trustee Smith (probable): We have to catch ferries.

[0:07:02] Trustee Smith (probable): We want to get out on time.

[0:07:03] Trustee Smith (probable): That's often very difficult with big agendas.

[0:07:06] Trustee Smith (probable): this so i ask people to try their best to stick to the topic and not repeat what's already been

[0:07:12] Trustee Smith (probable): said but that's impossible to stick to exactly because you give me your opinion you might have

[0:07:18] Trustee Smith (probable): to walk track with it so i'll try and keep you on track but um i do want you to be comfortable so

[0:07:23] Trustee Smith (probable): um and it's also my job to um try and finish our agenda so that can be rough too so if we take too

[0:07:30] Trustee Smith (probable): too much time we might have to shorten lunch or something definitely a deterrent not to um and

[0:07:37] Trustee Smith (probable): then i think i'll just um say that we are very dependent on our staff to provide us with briefings

[0:07:46] Trustee Smith (probable): and we are so lucky because we have great staff the igc has a fantastic staff and we're very lucky

[0:07:54] Trustee Smith (probable): for that and i just want to thank them all ones that are here everybody's not here they come and

[0:08:00] Trustee Smith (probable): go of course people are changing their careers and developing and we shouldn't be afraid of that we

[0:08:06] Trustee Smith (probable): should just understand that people have to sometimes move on and that's a good thing and

[0:08:09] Trustee Smith (probable): some belief comes in but um really thankful for the staff that we have and how thoughtful they

[0:08:16] Trustee Smith (probable): all are and experienced they all are and that's all and now kate i'll give it to you to just um

[0:08:23] Trustee Smith (probable): uh give us a little bit update on smith um

[0:08:26] Trustee Yates: all right thank you very much chair smith and thanks

[0:08:29] Trustee Yates: for the overview of good meeting protocols that's really helpful um i just wanted to give the board

[0:08:36] Trustee Yates: an update on staffing levels for island stress conservancy um we've had a couple of changes

[0:08:41] Trustee Yates: recently and i don't think i've had an opportunity to give a full update um so i just wanted to let

[0:08:47] Trustee Yates: everybody know that um our hiring process for a strategic fund development specialist closed

[0:08:54] Trustee Yates: closed at the end of August, beginning of September. And we have gone through an interview

[0:08:59] Trustee Yates: process for that. And I can't quite announce any names yet, but in the next week, I'm anticipating

[0:09:06] Trustee Yates: we'll be able to announce our new strategic fund development specialist. And you might recall this

[0:09:11] Trustee Yates: is because our current strategic fund development specialist, Carla Fung, who's been

[0:09:16] Trustee Yates: with us for,

[0:09:16] Trustee Yates: gosh, three years now, I think, four years now, is actually going to be heading into retirement.

[0:09:22] Trustee Yates: And so we have an opportunity to have a nice period of time to overlap and do some knowledge transfer there.

[0:09:30] Trustee Yates: So I'm really looking forward to seeing that transition happen very smoothly.

[0:09:35] Trustee Yates: And I think Carlette has left us in a really great place to be able to do that.

[0:09:41] Trustee Yates: The other news is that our species at risk coordinator, Wendy Tyrrell,

[0:09:46] Trustee Yates: um recently took a position with the salt spring island conservancy um to work as their uh i'm

[0:09:54] Trustee Yates: going to get i'm not sure if this is quite the title but essentially their property management

[0:09:57] Trustee Yates: coordinator or director of property management um and so she left us at the in the middle of

[0:10:06] Trustee Yates: september and we have not yet posted for that position so we have a little bit of a gap right

[0:10:11] Trustee Yates: now in our species at risk program. We've tried to, she did a really good job giving us some

[0:10:17] Trustee Yates: handover notes and transferring some of her projects over to existing staff but just to let

[0:10:21] Trustee Yates: you know there's a little bit of a capacity gap there at the moment. And then I think the third

[0:10:27] Trustee Yates: piece of news which I have passed along to all of you via email is

[0:10:31] Trustee Yates: just that I am looking to go on

[0:10:33] Trustee Yates: on what I hope is a short leave, but a leave for the next month or so. And I don't have a

[0:10:41] Trustee Yates: conclusion date yet. So just all of my stuff as I head out the door is going to be transferred over

[0:10:47] Trustee Yates: to our Director of Trust Area Services, Claire Frader, and also with our team at ITC trying to

[0:10:54] Trustee Yates: support her. But there, of course, will be a capacity gap there as well. So as we head through

[0:11:00] Trustee Yates: the meeting today i hope you'll all just keep that in mind um our staff are going to be working

[0:11:05] Trustee Yates: at a pretty full capacity over the next little while so thank you for your understanding there

[0:11:12] Trustee Smith (probable): thank you you just say that i'm glad you're taking time off to uh to address the personal

[0:11:20] Trustee Smith (probable): things that you need to support your work work is not the most important part of our lives and

[0:11:26] Trustee Smith (probable): And so we recognize that everybody has full lives and, and yeah,

[0:11:31] Trustee Smith (probable): absolutely support you and

[0:11:32] Trustee Smith (probable): needing to take that time. So.

[0:11:34] Trustee Smith (probable): Thank you. I really appreciate it.

[0:11:36] Trustee Smith (probable): You know, you are really, really hard.

[0:11:39] Trustee Smith (probable): You deserve a break.

[0:11:41] Voice 3: Thank you for that.

[0:11:43] Trustee Smith (probable): I think that goes on behalf of all of us.

[0:11:47] Trustee Smith (probable): The next agenda item is called rising report of which there's none,

[0:11:52] Trustee Smith (probable): but I do want to say one thing about rising report.

[0:11:54] Trustee Smith (probable): and please get me wrong because i never understood what this meant and so it's on every agenda so i

[0:11:59] Trustee Smith (probable): thought i just looked it up to understand and this is how i understand it so i want to be sure i do

[0:12:04] Trustee Smith (probable): understand basically we have in-camera meetings we make decisions in those meetings and then

[0:12:10] Trustee Smith (probable): at the end of it we do make a decision to rise and report that is do we want to report out to the

[0:12:16] Trustee Smith (probable): general public in the general meeting on what our overall decision was and that's what the

[0:12:21] Trustee Smith (probable): rise and report is so sometimes there are some and quite often there are some

[0:12:26] Trustee Smith (probable): but this time during that I get that right that's correct yes our last

[0:12:31] Trustee Yates: meeting was the budget meeting okay so

[0:12:36] Trustee Smith (probable): the next it is the minutes of the last

[0:12:40] Trustee Smith (probable): meeting so approval of the July 18th regular meeting minutes not everybody

[0:12:46] Trustee Smith (probable): was here but some of us were here so were there any changes to that just a

[0:12:52] Trustee Yates: note that the july minutes i think were approved at the um at the budget meeting that we had in

[0:12:57] Voice 5: august

[0:12:57] Trustee Yates: so the minutes before you are actually the august special meeting all

[0:13:01] Trustee Smith (probable): the special people

[0:13:03] Trustee Smith (probable): yeah no

[0:13:03] Trustee Smith (probable): changes for that any changes no okay then the minutes uh i think to approve the minutes i

[0:13:13] Trustee Smith (probable): do need a motion you can do it by consent

[0:13:16] Voice 3: oh yeah so are there

[0:13:17] Trustee Smith (probable): any objections to approving that

[0:13:19] Trustee Smith (probable): the um the minutes no okay then they are approved thank you for that um and then there's the follow

[0:13:29] Trustee Smith (probable): up actions i guess that's what i have next all

[0:13:32] Voice 3: right then i'm missing here

[0:13:33] Voice 3: nope that's what i

[0:13:35] Trustee Yates: just did yeah

[0:13:35] Trustee Smith (probable): so i'll who's

[0:13:36] Trustee Yates: gonna are you gonna speak to that jay i do have a couple things just

[0:13:39] Trustee Yates: to update the board on you'll notice that um we had on our july meeting the ruby alton nature

[0:13:43] Trustee Yates: reserve management plan which was deferred um it is not on your board agenda today um mainly

[0:13:50] Trustee Yates: because staff think there may be some edits that are required um so we will bring that back to the

[0:13:55] Trustee Yates: board um when it is ready uh and then i also just wanted to let everybody know that our financial

[0:14:01] Trustee Yates: statements from our last our special meeting in august are now up online um and also trust council

[0:14:07] Trustee Yates: approved financial statements that have islands trust conservancy pieces to them and those were

[0:14:13] Trustee Yates: approved at trust council last week and so are also up online if anybody wants to look at them

[0:14:20] Trustee Smith (probable): are there any comments or questions about the um about the follow-up action report

[0:14:26] Trustee Smith (probable): they say you had your hand up for a minute there or you know

[0:14:29] Trustee Smith (probable): no questions i can't see ken anymore so if he has his

[0:14:35] Trustee Smith (probable): hand up i'm not going to know yes

[0:14:43] Voice 1: Yeah, no, I'll put the icon hand raised if I find something I need to ask about or whatever.

[0:14:51] Voice 5: Thanks.

[0:14:52] Voice 5: Thanks, Ken.

[0:14:52] Voice 1: I appreciate you for recognizing that.

[0:14:56] Voice 1: Thank you.

[0:14:57] Trustee Smith (probable): Okay.

[0:14:58] Trustee Smith (probable): And actually, I'm going to do a better job.

[0:15:00] Trustee Smith (probable): I'm supposed to refer to you as Trustee Thomas or Trustee.

[0:15:03] Trustee Smith (probable): I'm just

[0:15:04] Voice 1: a formal

[0:15:05] Trustee Smith (probable): person, so I find that difficult, but I'll try my best.

[0:15:08] Voice 1: Okay.

[0:15:09] Voice 1: Thank you.

[0:15:24] Voice 8: So are there

[0:15:30] Trustee Smith (probable): any questions on the follow-up action report?

[0:15:34] Voice 13: I have a question with forms of address.

[0:15:37] Voice 13: Yes. So is

[0:15:38] Voice 13: it trustee if you're an IELTS trust member and is it board member if you're an appointed member to the consumer service?

[0:15:46] Voice 13: We're all trustees.

[0:15:47] Voice 13: Okay, we're all trustees.

[0:15:48] Voice 13: Like it or

[0:15:50] Trustee Smith (probable): not, we're all trustees.

[0:15:52] Trustee Smith (probable): Having gone through the hoops or not, we're all trustees.

[0:15:57] Trustee Smith (probable): Nothing else on the action report? And nothing else, Kate, that you want to raise there?

[0:16:02] Trustee Smith (probable): No, those would be way too many.

[0:16:04] Trustee Smith (probable): Okay.

[0:16:08] Trustee Smith (probable): uh there's something here oh yeah staff to consider discussion on the um elder cedar

[0:16:16] Trustee Smith (probable): nature reserve and it says completed but um yeah

[0:16:23] Trustee Yates: you know what i think i will remove that uh we had

[0:16:28] Trustee Yates: some part of that resolution was to bring legal advice to the board but we got it at the very

[0:16:34] Trustee Yates: last minute and we ran into splitting it sooner so I will make that edit yeah

[0:16:40] Voice 13: thank you I appreciate

[0:16:42] Voice 13: that too thank you

[0:16:43] Trustee Smith (probable): okay I think that was my only answer okay so now we're getting into the business

[0:16:52] Trustee Smith (probable): and the first is a request for decision and it relates to the budget so is someone gonna walk

[0:16:59] Trustee Smith (probable): us through that staff is that you Katie all

[0:17:01] Trustee Yates: right I am happy to walk you through that um and if you

[0:17:04] Trustee Yates: have questions i'll do my best answer but i also have um director freighter here if we have

[0:17:08] Trustee Yates: questions about process as well okay um okay so at its uh may meeting the board directed staff to

[0:17:17] Trustee Yates: go forward and create a budget with some guidelines and there is a resolution that was passed at that

[0:17:23] Trustee Yates: time that um is in your package uh staff have done that gone away and created a budget but based on

[0:17:30] Trustee Yates: the direction of the board and um and so before you in your package is that that budget direction

[0:17:38] Trustee Yates: um i have added a couple of extra things in there that weren't included in the resolution that the

[0:17:44] Trustee Yates: board passed back in may um and that is uh the addition of five thousand dollars for and in the

[0:17:51] Trustee Yates: in the verbiage of the rfd it actually says contract services but what i learned from our

[0:17:57] Trustee Yates: uh director of admin services is that i should more appropriately be calling that

[0:18:00] Trustee Yates: records management so there's five thousand dollars in there for records management work

[0:18:06] Trustee Yates: to do with property management administration um i've also added a line for safety this is

[0:18:14] Trustee Yates: something that we have had recently introduced into our budget but didn't account for last year

[0:18:18] Trustee Yates: that is related to um these things called spot devices which we send our field staff out into

[0:18:24] Trustee Yates: the field with and they are essentially connected to satellite so that staff can do sos if they

[0:18:30] Trustee Yates: happen to be in a remote area um so that's what that piece is um and then i have also based on

[0:18:38] Trustee Yates: what the board um has done this past year and also what seems to be common with other bodies of

[0:18:44] Trustee Yates: islands trust and and was automatically updated in the budget um uh added in another uh piece into

[0:18:53] Trustee Yates: the meeting budget for two in-person meetings in a year so there is that and then there are

[0:18:59] Trustee Yates: some further small increases to travel and legal budgets just based on what we're seeing as actuals

[0:19:05] Trustee Yates: for this year and where we're at um as the board directed uh there is also a business case for

[0:19:12] Trustee Yates: first nations engagement which is associated with the development of the 2026 to 2030 itc

[0:19:18] Trustee Yates: five-year plan so that's before you as well and I'm happy to take questions on that and then

[0:19:24] Trustee Yates: finally there are two pieces that staff are recommending the board might want to consider

[0:19:30] Trustee Yates: one is as we've been looking the board directed us to look at property management

[0:19:34] Trustee Yates: and and what our needs were in that regard so the first piece is related to support that we

[0:19:41] Trustee Yates: get from our mapping department and just staff noticing that there is a bit of a capacity gap

[0:19:47] Trustee Yates: to support us there with a lot of the work we're doing and I understand that Trust Council will be

[0:19:52] Trustee Yates: considering a budget request to increase capacity in the GIS area of admin services and so we wish

[0:20:01] Trustee Yates: to pass a resolution that supports that addition to the budget and then there is also a second

[0:20:08] Trustee Yates: resolution or sorry it's actually a fourth resolution that the Island Trust Conservancy

[0:20:16] Trustee Yates: board indicate to the financial planning committee that you are also preparing a business case for

[0:20:21] Trustee Yates: for increased staffing due to growth in the ITC managed conservation areas so management of

[0:20:29] Trustee Yates: conservation areas and that is just because we haven't quite had the capacity to finish that

[0:20:36] Trustee Yates: business case but we anticipate that we're we're going to need a little bit of extra support well

[0:20:42] Trustee Yates: Well, a lot of extra support as we move forward with property management.

[0:20:45] Trustee Yates: So it's likely that Director Frater will be asking for board support for a special meeting to consider that before all the budget items go forward.

[0:20:58] Trustee Yates: So I will put the table of the budget back up, the regular budget request back up before you.

[0:21:04] Trustee Yates: And I'm happy to take any questions that the board made.

[0:21:11] Trustee Smith (probable): the last point um the property management

[0:21:15] Trustee Smith (probable): um business case so in the projected budget

[0:21:22] Voice 14: we

[0:21:24] Trustee Smith (probable): have an increase of it's

[0:21:27] Voice 14: only six thousand

[0:21:28] Trustee Smith (probable): dollars in property management over last year

[0:21:30] Voice 12: um

[0:21:32] Trustee Smith (probable): so the costs are going up and there's no there's no question that you know we keep hearing

[0:21:39] Voice 12: in as

[0:21:39] Trustee Smith (probable): we get more properties we need more capacity to manage them that's that's not

[0:21:43] Trustee Smith (probable): your argument so do we have any idea what the numbers um potentially be is that an entirely

[0:21:49] Trustee Smith (probable): new staff position yeah

[0:21:51] Trustee Yates: uh in the rfd we put in so there's actually a holding spot in the budget

[0:21:56] Trustee Yates: of 108 000 of

[0:21:58] Trustee Smith (probable): an anticipated

[0:21:59] Trustee Yates: uh budget amount um and that will be fleshed out a little bit more

[0:22:04] Trustee Yates: with the business case um director freder did you want to speak more to that at all um

[0:22:11] Voice 10: yes we've

[0:22:12] Voice 10: actually put 120 000 we sorry

[0:22:14] Trustee Yates: we bumped

[0:22:15] Voice 10: it um in that council budget um proposed just to advise

[0:22:19] Voice 10: just that would equate for one new staff position but that is not where we've landed i just needed

[0:22:23] Voice 10: to find a number okay so

[0:22:24] Voice 10: 120 is what we've put in the budget tentatively pending a business case

[0:22:28] Voice 10: and analysis of what solutions we might look for okay thank

[0:22:32] Voice 14: you for that um

[0:22:33] Trustee Smith (probable): so um claire i had a

[0:22:36] Trustee Smith (probable): this question because it like there's that point where it says um staff has included a hundred

[0:22:41] Trustee Smith (probable): eight thousand which you said is now but it doesn't appear in budget so that's confusing

[0:22:47] Trustee Smith (probable): like it doesn't appear in that in that chart that's kind of that's

[0:22:51] Voice 10: right no it's it's evolving

[0:22:52] Voice 10: at this point because i hadn't got the business case done so where it is appearing is in the main

[0:22:58] Voice 10: budget that will travel to council we sort of pushed a number in pending development of a

[0:23:02] Voice 10: business case which still has quite a bit of work to do so once we come back to the board we'll hope

[0:23:07] Voice 10: ask your permission to schedule a special meeting then we'll be able to advise what a more thoughtful

[0:23:13] Voice 10: number is at this point

[0:23:14] Voice 10: it's much harder to put it in once the budget process starts then pull it

[0:23:19] Voice 10: back if we need to

[0:23:19] Voice 10: trust

[0:23:21] Voice 13: you so um chris question uh for director frader so may we still um move

[0:23:27] Voice 13: the recommendation that we approve the draft budget um because it is dropped right so okay

[0:23:34] Voice 13: good thank you so don't go away

[0:23:37] Voice 13: so

[0:23:37] Trustee Smith (probable): for those of us who are new for the cycle um because we kind of got launched into this

[0:23:46] Trustee Smith (probable): midstream a year ago in november and so sort of like in between the draft and fpc considering all

[0:23:54] Trustee Smith (probable): all the draft budget.

[0:23:56] Trustee Smith (probable): So could you just briefly take us through the cycle that we're about to go

[0:24:00] Trustee Smith (probable): through when things get referred

[0:24:01] Voice 10: to FPC and then where it's going to come

[0:24:03] Voice 10: back to us again?

[0:24:05] Voice 10: Yes. So the one thing I'll start by saying, this is an iterative process.

[0:24:08] Voice 10: It continues right through to March. So at this stage,

[0:24:12] Voice 10: what's happening is all the different committees in the board come up with

[0:24:15] Voice 10: their initial proposals in a perfect world.

[0:24:17] Voice 10: We would have had everything to by today.

[0:24:19] Voice 10: That simply hasn't been possible. So we have this one outlying piece.

[0:24:21] Voice 10: um fpc meets in mid-october and at that point they have look at what's called version one of

[0:24:27] Voice 10: the budget which is the stuff but you know it's a very preliminary version typically the increased

[0:24:31] Voice 10: numbers are very high and it's

[0:24:33] Voice 10: sort of everything gets thrown in the pot and then there's some

[0:24:35] Voice 10: discussion around you know what is what do we look at yeah we're all of you that number is usually a

[0:24:41] Voice 10: high number and then it whittles down as we move through the process they then um drive direction

[0:24:45] Voice 10: to staff and potentially to give any some of the words saying you know can you reconsider we thought

[0:24:50] Voice 10: thought about this they meet again in the middle of November and that's version two of the budget

[0:24:55] Voice 10: they take a look at and that at the conclusion of that meeting hopefully they've landed in a place

[0:25:00] Voice 10: where they can make a recommendation to council and council looks at it for the first time in

[0:25:04] Voice 10: December and council will then decide you know where they want to move typically that December

[0:25:11] Voice 10: meeting is where there's an approval of a draft budget for public engagement to seek the public's

[0:25:16] Voice 10: views on the budget. FPC this year has decided to forego that. So at this point, they'll provide

[0:25:22] Voice 10: generic approval, we think, or consideration of a budget, and then more direction to staff.

[0:25:27] Voice 10: In January, we get new information. So we'll get the property value, so that's the amount that we

[0:25:33] Voice 10: expect to derive, and also how the values will be distributed through the trust area

[0:25:37] Voice 10: from property assessments. And there's also some additional information from the public

[0:25:41] Voice 10: service agency, I think, that comes in. So when all of that is compiled, it's then re-provided

[0:25:45] Voice 10: to um financial planning committee i believe in february where they make their final recommendations

[0:25:52] Voice 10: to council for for march and things can change in march like it's flexible right up until that

[0:25:58] Voice 10: last meeting no please don't say that

[0:26:00] Voice 14: yes

[0:26:02] Voice 10: that's right but ideally you've shaped up your budget

[0:26:05] Voice 10: as a group you've come to some conclusions around what you want to fund and how you want to fund it

[0:26:09] Voice 10: um so that's a general overview of the process um it is iterative and the financial planning

[0:26:17] Voice 10: committee can make requests of you you can learn new information and make a revised recommendation

[0:26:20] Voice 10: to them

[0:26:21] Voice 3: happy

[0:26:22] Voice 10: to take any questions on that does anybody else have

[0:26:25] Voice 13: well i have a question it would

[0:26:27] Voice 13: be either to probably kate or claire um just thinking about capacity funding for um the

[0:26:34] Voice 13: the Conservancy's property management budget.

[0:26:38] Voice 13: So when you're thinking about what you might be asking council for,

[0:26:43] Voice 13: do you kind of look at people who have come to the Conservancy

[0:26:48] Voice 13: with, say, NATTAP requests or other sorts of conservation requests,

[0:26:53] Voice 13: but you can't take them on in that budget year?

[0:26:57] Voice 13: So is that something that you try to work into the following year

[0:27:01] Voice 13: for capacity funding so that you don't turn anyone down who has a really good

[0:27:07] Voice 13: recommendation or really good property or really good conservation possibility because the thought

[0:27:14] Voice 13: of having to turn people away even though I know it's an iterative iterative process where the more

[0:27:20] Voice 13: you get the more you have to pay for it's still I really believe the most important work that the

[0:27:26] Voice 13: trust does is on the ground conservation yeah um

[0:27:31] Trustee Yates: so the board could consider that aspect of its

[0:27:35] Trustee Yates: work um what you have before you actually isn't a consideration of that aspect where we're seeing

[0:27:40] Trustee Yates: the big blockage right now is that we continue to bring in properties to either nature reserves or

[0:27:48] Trustee Yates: conservation covenants that we need to manage and our staff in our property management area are at

[0:27:54] Trustee Yates: capacity and actually overflowing um so we're seeing if we even want to continue with the pace

[0:28:00] Trustee Yates: that we're at right now we need

[0:28:03] Trustee Yates: to sort of buffer over on the property management side um and this

[0:28:09] Trustee Yates: what you have before you is sort of like a continuation of the way we're moving right now

[0:28:12] Trustee Yates: now in the last few years we've actually kind of bottlenecked our conservation proposal application

[0:28:18] Trustee Yates: application process where we do defer things to future years and if you wanted to consider that

[0:28:24] Trustee Yates: as well I think you would need to consider both sides of of that you'd need to also try to bring

[0:28:31] Trustee Yates: in capacity for land negotiations as well

[0:28:36] Voice 13: I think about that a lot about what are we turning away

[0:28:41] Voice 13: way because we don't have the capacity to accept it um which

[0:28:46] Trustee Smith (probable): really bothers me um are there any

[0:28:49] Voice 13: other

[0:28:49] Trustee Smith (probable): i have some things i want to say too but anybody else have anything and are we watching

[0:28:54] Trustee Smith (probable): and has his hand up um i don't see he doesn't okay um i had a couple questions you have this

[0:29:01] Trustee Smith (probable): section on climate change but there's nothing on climate change in the budget and we have deferred

[0:29:05] Trustee Smith (probable): our work on climate change uh several times since i've been on this board so i'm just don't

[0:29:11] Trustee Smith (probable): understand why we don't have a budget request for that because we always defer it because we don't

[0:29:15] Trustee Smith (probable): have a budget for it we don't have the capacity which is a budget and i will make a comment here

[0:29:22] Trustee Smith (probable): because in the some of the material you provided you said that you were having trouble finding

[0:29:26] Trustee Smith (probable): contractor and to do the work because we don't have the capacity in-house and since that is the

[0:29:33] Trustee Smith (probable): field i work in and i saw the contract i think the contract isn't enough money and to do the work

[0:29:39] Trustee Smith (probable): that you're requesting, which is why you don't have anybody applying for those contracts.

[0:29:45] Trustee Smith (probable): So I just want to raise that. It just happens to be my field that I do work in,

[0:29:49] Trustee Smith (probable): and I do get contracts in, and I can't think of anybody I know in the field who would be

[0:29:53] Trustee Smith (probable): credible applying for what we're asking for the money that giving so I don't know

[0:30:00] Trustee Smith (probable): why climate change isn't in this budget so i'm raising that and uh i want to raise one other

[0:30:06] Trustee Smith (probable): thing that follows on what trustee bates has said that um we are we really focus on what we have to

[0:30:15] Trustee Smith (probable): do which is you know manage properties but we also have other things that come up to be a forward

[0:30:23] Trustee Smith (probable): Every organization has to be forward thinking, you know, dealing with new issues or you're not alive as an organization.

[0:30:35] Trustee Smith (probable): Reconciliation is in here.

[0:30:37] Trustee Smith (probable): Is it enough?

[0:30:38] Trustee Smith (probable): I don't know about that.

[0:30:40] Trustee Smith (probable): and also this idea of some of the new issues like this coastal Douglas fir stuff mapping eel grass

[0:30:49] Trustee Smith (probable): how we deal with our coastal areas all of these are in a way technical issues that we can't take

[0:30:56] Trustee Smith (probable): on because we don't have the capacity and I think there should be budget for we at least at the

[0:31:02] Trustee Smith (probable): first round we should be asking for some capacity to take on these new issues and the other thing

[0:31:09] Trustee Smith (probable): that um trustee elliot raised just you know last night and i've been thinking about it all night

[0:31:16] Trustee Smith (probable): is that um we're in a time where there are a lot of resources out there for different kinds of

[0:31:25] Trustee Smith (probable): some of this work that we care about and we don't have the capacity to even apply for that so i feel

[0:31:32] Trustee Smith (probable): that if we had uh if we had something in the budget to develop the capacity to apply for funds

[0:31:40] Trustee Smith (probable): yeah it

[0:31:41] Trustee Smith (probable): would leverage a lot of funds for the for the itc so like

[0:31:46] Trustee Smith (probable): one you know a half staff person

[0:31:48] Trustee Smith (probable): who worked on that yeah would probably leverage a lot of funds and we don't have that capacity so

[0:31:54] Trustee Smith (probable): i don't know why in the first round of the budget we're not providing some argument for that and i

[0:32:00] Trustee Smith (probable): I think there's a really good argument in terms of the leverage.

[0:32:03] Trustee Smith (probable): Yeah.

[0:32:04] Trustee Smith (probable): So I'm just putting that out there and see if I don't know who would answer that question or if we can include it or why we wouldn't.

[0:32:12] Trustee Smith (probable): We keep hitting the issue of capacities, but I've heard since I came on and I know it's been a historical thing.

[0:32:18] Trustee Smith (probable): And I know the ITC is very efficient with our budgets and you spend right down to the dime on the projects that are needed.

[0:32:27] Trustee Smith (probable): But what is missing is we're constantly having to go back and ask for money from the tax base and the council. But there is a huge amount of money available for habitat stewardship and conservation. And this is where the feds and the province wants to see us make a difference.

[0:32:47] Trustee Smith (probable): So, you know, a contract person to just write for some of these grants, I think we could have a huge success and then benefit Trust Council because if we get some mapping capacity for CDF ecosystems, that's going to benefit land use planning because we have a better knowledge of where to put, you know, housing and infrastructure and where not.

[0:33:09] Trustee Smith (probable): not so if the pieces have to work together but we're always so short that we can't just get to

[0:33:15] Trustee Smith (probable): the next point of proactive planning that will actually do conservation and land use planning

[0:33:21] Trustee Smith (probable): get us into that forward thinking mode instead of we just don't have enough to get by so I'm

[0:33:28] Trustee Smith (probable): fully in support of looking outwards in the landscape what else is available and I think

[0:33:34] Trustee Smith (probable): and later on

[0:33:35] Trustee Smith (probable): we've got this this conversation about the SAR grants and and

[0:33:38] Voice 5: so

[0:33:39] Trustee Smith (probable): that I think

[0:33:40] Trustee Smith (probable): dovetails in nicely all

[0:33:42] Voice 12: right no

[0:33:43] Trustee Smith (probable): thank you I don't know which one he wants oh Lisa did you

[0:33:48] Trustee Smith (probable): want to wait for an answer to one uh no I just had something I wanted

[0:33:51] Voice 10: that to the conversations

[0:33:52] Voice 10: this is fantastic thank you uh this is fantastic so are we suggesting uh making amendments to the

[0:34:00] Voice 12: proposed uh alice trust conservancy pleasure request right now to do that or are we going to

[0:34:05] Voice 12: perhaps just um vote on this move it and maybe make this uh um the maybe turn into a brainstorming

[0:34:14] Voice 12: session about capacity funding like amongst ourselves and then come back with uh an approach

[0:34:20] Voice 12: more

[0:34:21] Trustee Smith (probable): staff well i'm suggesting an amendment to the motion yeah yeah because that's usually how

[0:34:26] Trustee Smith (probable): we move things forward but um um

[0:34:29] Trustee Yates: i just want to flag that there's

[0:34:31] Trustee Yates: actually four recommended

[0:34:33] Trustee Smith (probable): resolutions yes i know for you

[0:34:35] Trustee Yates: um what i'm in listening to the conversation and i will also

[0:34:39] Trustee Yates: perhaps let director freighter jump in here too um i am really excited to hear that the board wants

[0:34:47] Trustee Yates: to think about funding some of these projects that we have been struggling to get off the ground what

[0:34:52] Trustee Yates: What I will say is that what I have been struggling with as a manager is finding staff

[0:34:57] Trustee Yates: capacity to support those projects.

[0:35:01] Trustee Yates: So even if you were to, say, fund for contract services to do something related to climate

[0:35:07] Trustee Yates: change, for example, our staff next year, a lot of the focus is around developing the

[0:35:14] Trustee Yates: regional conservation plan, work plan, and making

[0:35:17] Trustee Yates: sure that we're adhering to that and

[0:35:18] Trustee Yates: And that, along with their other work program, is kind of filling their plate.

[0:35:23] Voice 2: So

[0:35:23] Trustee Yates: the piece that I would struggle with is trying to figure out how to move some of those items forward.

[0:35:30] Trustee Yates: And so what I would suggest is that if the board wants to explore some of those avenues,

[0:35:37] Trustee Yates: you could direct staff to try to come up with a strategy for moving forward on climate change,

[0:35:46] Trustee Yates: change for grant support for other areas of interest and have us come back to you perhaps

[0:35:53] Trustee Yates: at the special meeting that is being proposed around budgets.

[0:35:58] Trustee Smith (probable): Just a

[0:35:58] Voice 13: quick question so Kate

[0:36:01] Voice 13: would that come under sort of the number four of our possible motions but we might just make it a

[0:36:07] Voice 13: bit more specific? You

[0:36:09] Trustee Yates: could or more specific or more general or however you wish to do it.

[0:36:13] Trustee Yates: so

[0:36:13] Voice 13: we could still technically approve the draft budget but then make sure we emphasize these

[0:36:19] Voice 13: other ones

[0:36:20] Trustee Yates: that would be my suggestion and i think claire would you or sorry director freighter

[0:36:24] Voice 10: a couple of reflections on the conversation one is yes you can amend your number for

[0:36:32] Voice 10: further indicate to the financial planning committee you have additional things you'd

[0:36:35] Voice 10: like to come forward for funding requests in addition you can ask you know i'll be working

[0:36:39] Voice 10: on a property management business case for you, but a

[0:36:43] Voice 10: reflection around grants.

[0:36:44] Voice 10: You've seen, we've been quite successful with Species at Risk grant, multi-hundred thousand

[0:36:48] Voice 10: dollar grant over quite a number of years. It comes with its own level of administration

[0:36:52] Voice 10: and that's the piece, right? So it's another staff person for the manager to have reporting to them.

[0:36:57] Voice 10: There's a whole other set of questions. There's a whole other set of programming.

[0:37:01] Voice 10: There's more HR work. There's more invoicing. There's more contracting. There's a whole set

[0:37:05] Voice 10: that goes with that so the grant fund is terrific but we have to account for the additionality that

[0:37:11] Voice 10: happens there and in this organization we haven't always been great at that piece um and so that's

[0:37:16] Voice 10: the piece that i'll be providing advice to around like how many direct reports is it reasonable for

[0:37:20] Voice 10: the manager to have how many you know how much of that back-end administration of the grant you

[0:37:26] Voice 10: know where does it land who takes that on you know

[0:37:29] Voice 10: how many properties and people can court

[0:37:31] Voice 10: and support our administrative you know we have to look at those those fallout pieces around the

[0:37:37] Voice 10: grant money yes there's a lot to be had how do we manage it and then also does it have to be the

[0:37:42] Voice 10: conservancy you know but for some pieces it may be best that regional planning committee look at it

[0:37:46] Voice 10: and again they don't have a dedicated staff person particularly either so we have to sort of see

[0:37:50] Voice 10: where can we get the good work done do the proactive planning i know i'm hearing that you

[0:37:55] Voice 10: want to do

[0:37:55] Voice 8: but

[0:37:56] Voice 10: also take care of the people here and make sure that they have reasonable amounts

[0:37:59] Voice 10: support to take on and then we have adequate administrative back end to support the grants

[0:38:03] Voice 10: that can work

[0:38:03] Voice 10: but

[0:38:05] Trustee Smith (probable): to me that's part of it again

[0:38:06] Voice 10: you so i will

[0:38:07] Trustee Smith (probable): you're always if you're

[0:38:09] Trustee Smith (probable): going to have somebody like the grants whether it be staff or contract there's always the whole

[0:38:15] Trustee Smith (probable): question how is it managed and the managing of it is

[0:38:18] Voice 14: can

[0:38:19] Trustee Smith (probable): be quite uh because because there's

[0:38:23] Trustee Smith (probable): an accountability issue and you have to always do that so when i think of wanting to ask for

[0:38:27] Trustee Smith (probable): money for that or funds for that I think of that whole big picture in the business case so um I'm

[0:38:33] Trustee Smith (probable): glad you said that but I and I think that other people understand I think I hope people understand

[0:38:38] Trustee Smith (probable): that too so I would like to so so what you're what I'm hearing you say I just want to reiterate that

[0:38:45] Trustee Smith (probable): you don't think we should ask for additional items in this first budget uh for those issues

[0:38:51] Trustee Smith (probable): that rather we should ask for that we're preparing a business case and there will be additional items

[0:39:00] Trustee Smith (probable): coming as a result of that yeah

[0:39:03] Trustee Yates: I think that would be my recommendation because we don't actually

[0:39:06] Trustee Yates: have the cost in the

[0:39:07] Trustee Smith (probable): things that you're proposing

[0:39:08] Trustee Yates: or know how we would resource it outside of direct

[0:39:11] Trustee Yates: budget so

[0:39:12] Trustee Smith (probable): I would recommend one other thing that relates to that when you're considering this

[0:39:17] Trustee Smith (probable): budget because this came up at our joint meeting with the executive um and that's that in order to

[0:39:23] Trustee Smith (probable): create an argument for the provincial government to be wanting to give the the audience trust

[0:39:30] Trustee Smith (probable): itself and itc more funds we have to link what we do to their policies and what they want to do

[0:39:36] Trustee Smith (probable): and so

[0:39:37] Trustee Smith (probable): as an ex-civil servant i mean that's what i get all the time you know you read the budget

[0:39:41] Trustee Smith (probable): you read what the ministers are charged with and you turn that into what you want and i think we

[0:39:46] Trustee Smith (probable): we also need funds to do that because I don't think we have,

[0:39:50] Trustee Smith (probable): we have the capabilities in the staff, but not the capacity.

[0:39:54] Trustee Smith (probable): So when I think of needing more people,

[0:39:58] Trustee Smith (probable): that's all these other things we talked about plus that.

[0:40:01] Trustee Smith (probable): So is that an intergovernmental relations thing or communications?

[0:40:08] Trustee Smith (probable): It's having like, you know, it's so funny when you get trained to do,

[0:40:12] Trustee Smith (probable): but it is a skill to look at the speech from the throne.

[0:40:16] Trustee Smith (probable): to look at the budget that the province puts out,

[0:40:21] Trustee Smith (probable): to look at what the ministers are charged with doing.

[0:40:25] Voice 2: And

[0:40:26] Trustee Smith (probable): then we always used to do this when I worked for both the feds and the

[0:40:29] Trustee Smith (probable): province, which I worked for at different times. That was my job.

[0:40:32] Trustee Smith (probable): Like there wasn't a speech from the throne that I didn't comb over and say,

[0:40:35] Trustee Smith (probable): what,

[0:40:36] Trustee Smith (probable): what's the point in here that I can argue for funds for what we're doing,

[0:40:41] Trustee Smith (probable): or does the government even care about what we're doing?

[0:40:43] Voice 2: So

[0:40:44] Trustee Smith (probable): first you fight about getting it in the budget.

[0:40:46] Trustee Smith (probable): and then when you get it in if you're lucky then you have to make the argument and i just that's

[0:40:51] Trustee Smith (probable): like a a job honestly like it's really a job and it's it's important because that's kind of how you

[0:40:59] Trustee Smith (probable): can fit and i heard in our joint meeting that the government is interested in uh in what we do

[0:41:06] Trustee Smith (probable): and yet we're not able to create those arguments turn the arguments around to what they want and

[0:41:13] Trustee Smith (probable): and how we can help them achieve what they want.

[0:41:16] Trustee Smith (probable): So that's another thing that I would add

[0:41:19] Trustee Smith (probable): to when you're making the argument.

[0:41:22] Trustee Smith (probable): So, okay.

[0:41:23] Trustee Smith (probable): If I may,

[0:41:24] Trustee Smith (probable): I'll just let you know,

[0:41:25] Trustee Smith (probable): we

[0:41:25] Voice 10: have that position in the organization.

[0:41:26] Voice 10: It's our senior policy advisor position,

[0:41:28] Voice 10: which was

[0:41:28] Voice 10: my former role.

[0:41:30] Voice 10: Council has chosen not to backfill that position

[0:41:33] Voice 10: while we're undertaking the policy statement work.

[0:41:35] Voice 10: So that resource is dedicated

[0:41:36] Voice 10: to the policy statement project.

[0:41:37] Voice 10: It is essentially left unfilled.

[0:41:40] Voice 10: So we do have that role.

[0:41:41] Voice 10: it's just been left vacant for now um so that would that would typically be where that advocacy

[0:41:46] Voice 10: work and that strategy thinking happened right but currently it's a it's a vacant position

[0:41:51] Voice 10: essentially i see yeah and

[0:41:55] Trustee Smith (probable): okay so i've since uh due to time just quick question for director

[0:42:01] Voice 13: so would it be pertinent for this board to advocate backfilling that position

[0:42:09] Voice 13: for for ITC

[0:42:11] Voice 10: purposes yeah certainly I mean

[0:42:13] Voice 10: we can we can talk as a staff I mean we have a

[0:42:15] Voice 10: fundraising fund development specialist which we've certainly not dedicated really towards

[0:42:20] Voice 10: grant applications but we could have that conversation around resources but that around

[0:42:25] Voice 10: the provincial ask I think you've talked about having another meeting with executive later in

[0:42:29] Voice 10: the year maybe that's where you have the conversation with executive is around how

[0:42:32] Voice 10: how are you resourcing that joint approach to the province and so on?

[0:42:37] Voice 10: Certainly in a policy statement business case that executive is looking at

[0:42:41] Voice 10: tomorrow, that is the,

[0:42:42] Voice 10: and there is an option is to add in backfilling of that role in the new

[0:42:45] Voice 10: fiscal year. It will be there for their consideration.

[0:42:49] Trustee Smith (probable): Okay. So if there's no, is there any other,

[0:42:53] Trustee Smith (probable): anybody want to raise anything else on this? I hope not.

[0:42:56] Trustee Smith (probable): I want to get into the motion. Would you like us to make the motion?

[0:42:59] Trustee Smith (probable): I would like somebody to make the motion and

[0:43:01] Trustee Smith (probable): it's a long motion to make.

[0:43:02] Trustee Yates: me oh

[0:43:03] Voice 13: sorry we can make

[0:43:03] Trustee Smith (probable): them separately though yes

[0:43:05] Voice 13: yeah so so

[0:43:06] Trustee Smith (probable): the first motion would be point one

[0:43:08] Voice 13: yeah i i move that the islands trust conservancy board approve the draft 2024-25 itc budget

[0:43:17] Voice 13: as presented and direct staff to provide it to the director of administrative services

[0:43:23] Voice 13: and the director of trust area services for inclusion in the islands trust draft 2024-25

[0:43:43] Trustee Smith (probable): Is there any discussion? Further discussion about the motion? First motion? No? All those

[0:43:51] Trustee Smith (probable): in favour? Raise your hand. Has Ken raised his hand? He has? Okay. Thank you. Trustee

[0:43:58] Trustee Smith (probable): trustee Thomas I apologize um and

[0:44:02] Voice 1: no worries I support the draft and yeah it does need some work

[0:44:07] Voice 1: but yeah looks so looks okay thank

[0:44:10] Trustee Smith (probable): you okay so the first part is passed unanimously

[0:44:16] Trustee Smith (probable): second motion did you want to read that as well trustee I would like

[0:44:22] Voice 13: my fellow trustee

[0:44:24] Voice 13: oh sure and I hope

[0:44:25] Voice 13: we can discuss this one

[0:44:27] Trustee Smith (probable): so we

[0:44:28] Trustee Smith (probable): can understand it more fully uh sorry just scrolling back up i move that the island

[0:44:33] Trustee Smith (probable): trust conservancy board submit the business case for first nations engagement associated

[0:44:38] Trustee Smith (probable): with development of the 2026 to 2020 2030 itc five-year plan financial planning committee and

[0:44:46] Trustee Smith (probable): the trust council i'll second that second day okay and discussion did you said you wanted to

[0:44:53] Voice 14: yeah

[0:44:53] Trustee Smith (probable): so it's clear the business case is is excellent um i guess my question is is it enough

[0:45:03] Trustee Smith (probable): yeah it's it's your

[0:45:06] Voice 14: question too yeah um i

[0:45:08] Trustee Yates: guess i can speak to that through the chair

[0:45:11] Trustee Yates: yes um i'm just gonna pull it up if i can get my mouse to work

[0:45:18] Trustee Yates: and we do have unspent funds from 23 24 is that correct we do and it could be that staff will

[0:45:25] Trustee Yates: come back to the board if they end up unspent in this fiscal year requesting that they get

[0:45:29] Trustee Yates: allocated the next fiscal year we have to

[0:45:32] Trustee Smith (probable): do that in

[0:45:32] Trustee Yates: january is that right that's my understanding

[0:45:34] Trustee Yates: is that it would go around that time and we would have a better sense of whether that

[0:45:38] Trustee Yates: those funds are extended or not at that point um so essentially the request to trust council for

[0:45:47] Trustee Yates: this upcoming budget year is for ten thousand dollars to fund first nations engagement we also

[0:45:53] Trustee Yates: have eight thousand dollars in our species at risk funding program which isn't particularly

[0:45:59] Trustee Yates: allocated to this project but is for working with first nations and so the board um we could use it

[0:46:07] Trustee Yates: for that purpose. And then I'm trying to think if I have it in here. There

[0:46:13] Trustee Yates: is always the capacity

[0:46:14] Trustee Yates: for the board to use other areas of its budget towards First Nations engagement if we get really

[0:46:22] Trustee Yates: big uptake or to ask executive committee to redirect funds from other areas into this

[0:46:28] Trustee Yates: project. Staff at this stage are a little unsure what kind of requests we're going to get

[0:46:34] Trustee Yates: in terms of funds and so it's been really hard thing to cross out um we've been told in some

[0:46:41] Trustee Yates: cases that our offers of two thousand dollars of capacity funding are too low um and then in some

[0:46:48] Trustee Yates: cases they've been adequate and in some cases we haven't even had requests for that for for other

[0:46:54] Trustee Yates: engagement processes that we're doing um but we're hoping to kind of leave it open and see

[0:47:00] Trustee Yates: and see where we land with the nations that we're working with.

[0:47:04] Trustee Smith (probable): Trustee?

[0:47:05] Voice 13: I have a comment and a question.

[0:47:08] Voice 13: I actually don't think that we should be using species at risk funding

[0:47:13] Voice 13: to top up any of the First Nations work.

[0:47:16] Voice 13: I don't think that's fair.

[0:47:17] Voice 13: I don't think it's fair to the First Nations engagement,

[0:47:20] Voice 13: and I don't think it's fair to species at risk.

[0:47:22] Voice 13: I think we should be looking more at climate change, for example,

[0:47:26] Voice 13: which is a huge factor in many First Nations communities.

[0:47:32] Voice 13: And I think we should, that's just one example,

[0:47:35] Voice 13: but I do not think we should be conflating species at risk

[0:47:39] Voice 13: with First Nations engagement.

[0:47:44] Trustee Smith (probable): Okay, any other comments?

[0:47:46] Voice 9: I wondered when you're budgeting a certain amount,

[0:47:50] Voice 9: do you have any idea what you're planning to spend it on?

[0:47:53] Trustee Smith (probable): Yes, we do go to the charters.

[0:47:57] Trustee Smith (probable): yeah

[0:47:58] Trustee Yates: so in this instance it would be funding capacity funding for nations to work with us on

[0:48:04] Trustee Yates: our our itc plan our five-year plan um and so the money this budget allocation is to go directly to

[0:48:12] Trustee Yates: nations to assist with that why should that answer the question i guess some

[0:48:16] Trustee Smith (probable): information in

[0:48:18] Trustee Smith (probable): business. So just in relation to the SAR grant I mean would that be taking money from SAR work or

[0:48:29] Trustee Smith (probable): is not First Nations engagement needed for all of the work anyways and that that money is already

[0:48:37] Trustee Smith (probable): part of the

[0:48:37] Trustee Yates: SAR grant? That is the notion is that you know species at risk

[0:48:45] Trustee Yates: work does require um information from first nations and for working with first nations we

[0:48:51] Trustee Yates: also have in the past used this the sort of allocation for uh first nations in our species

[0:48:57] Trustee Yates: at risk grant for um having uh observers on site when we're doing restoration for having knowledge

[0:49:03] Trustee Yates: holders come out to us come out

[0:49:06] Trustee Yates: with us to sites to make sure that we are working in a good way

[0:49:08] Trustee Yates: on lands

[0:49:09] Trustee Yates: um i think those are the main areas um so there it would it would pull a little bit from

[0:49:17] Trustee Yates: that capacity um we do build into so the property management budget uh bumps that you've seen in

[0:49:23] Trustee Yates: the property management budget that we have also includes sort of an internal staff allocation

[0:49:28] Trustee Yates: towards that and builds that into uh property management budgets um so we it's not like you

[0:49:35] Trustee Yates: would be leaving us without any capacity in that regard it's just um it's just kind of a

[0:49:42] Trustee Yates: reallocation to a slightly different area okay i

[0:49:46] Trustee Smith (probable): just want to make people aware of the time i think

[0:49:48] Trustee Smith (probable): this is a super important discussion but just that we're just a little bit over time so just

[0:49:52] Trustee Smith (probable): i'm not worried about it but just to make you aware okay

[0:49:55] Voice 12: uh

[0:49:56] Trustee Smith (probable): any so do we need to make a change

[0:49:59] Trustee Smith (probable): to this motion or oh i'm sorry trustee thomas uh

[0:50:06] Voice 1: yeah thank you on on that um looking at the uh

[0:50:10] Voice 1: evans trust conservancy plan first nations engagement 18 000 um yeah the 8 000 from

[0:50:20] Voice 1: species at risk it's you know like like my concerns are is it um yeah like gonna take away

[0:50:29] Voice 1: away from other projects and is there any other like you know for a top-up is there any other

[0:50:38] Voice 1: department or whatever to top up instead of that but you know like like you're saying though

[0:50:47] Voice 1: the cultural work you know there's a lot sometimes there's development going on or

[0:50:55] Voice 1: something and we have to have an archaeologist and an elder cultural worker and things like that

[0:51:02] Voice 1: in the area and you know I see it tying into you know species at risk like if there's developed

[0:51:09] Voice 1: some something going on a washout or something and you know what you know what if it

[0:51:17] Voice 1: jeopardizes some sort of habitat or ecosystem right so we have we have elders and we have

[0:51:25] Voice 1: have people trained to look into that too so you know I'm looking at it from all kinds of

[0:51:32] Voice 1: different angles trying to justify that and and trying to see if there's any other

[0:51:39] Voice 1: funding programs we can tap into for that extra just stuff going through my head when I see this

[0:51:49] Voice 1: part right now so um i mean we could could could we amend it later since this is just like a draft

[0:52:00] Voice 1: form right now like if something comes up instead of using the species at risk

[0:52:07] Voice 1: and we could tap something else into that so i don't know i'm thinking out loud now so

[0:52:13] Voice 5: So just some

[0:52:14] Voice 1: of the things going through my mind.

[0:52:16] Voice 1: Thank you.

[0:52:19] Voice 5: Thank you.

[0:52:20] Trustee Yates: Yeah, one option would be to,

[0:52:22] Trustee Yates: rather than saying that we're going to take that 8,000

[0:52:26] Trustee Yates: directly from the Species at Risk funding,

[0:52:28] Trustee Yates: we could amend the business case to just say

[0:52:30] Trustee Yates: that the additional funds will come

[0:52:32] Trustee Yates: from Islands Trust Conservancy budgets

[0:52:34] Trustee Yates: and you could direct us as we move through the project.

[0:52:39] Trustee Yates: It's possible that it might make sense

[0:52:41] Trustee Yates: for it to come from our um our conservation planning budget um and there are other areas

[0:52:47] Trustee Yates: that we could pull from um as we get further along in the project so perhaps being a little

[0:52:53] Trustee Yates: more vague would be a way to go um yeah so

[0:52:56] Trustee Smith (probable): trustee elliot and well and if there is big uptake um if

[0:53:01] Trustee Smith (probable): if you know there are many first nations who are saying absolutely we want to be involved with this

[0:53:07] Trustee Smith (probable): um the ITC plan um is it possible to draw from the reconciliation grant for some of that work

[0:53:14] Trustee Smith (probable): or is that exclusively for council right so I think that I think this is a base like this is

[0:53:22] Trustee Smith (probable): the basic bare minimum ten thousand dollars if there's engagement that you know requires

[0:53:28] Trustee Smith (probable): substantially more then that time is to have the conversation of where can we draw it from do we

[0:53:34] Trustee Smith (probable): We need to put that in this business case right now

[0:53:37] Trustee Smith (probable): or maybe just flesh out there may be more needed

[0:53:40] Trustee Smith (probable): depending on the level of engagement on the ITC plan.

[0:53:48] Trustee Smith (probable): Trustee Neese?

[0:53:49] Voice 13: Yes, just following up on Trustee Elliott's comments,

[0:53:52] Voice 13: I was going to suggest that we recommend

[0:53:55] Voice 13: that we require a 10,000 budget commitment as a bare minimum.

[0:54:01] Voice 13: And I would prefer not to even say the species at risk as the top up. I just don't think that's fair. I don't think it's enough. I don't think, I mean, all of the work we do with First Nations, Conservancy or Council is everything. It's not just species at risk. I think of climate change right up at the top.

[0:54:26] Voice 13: So, I would prefer to say something like, and then have another sentence saying, we will be looking for additional funding, if necessary, from other appropriate budgets, or maybe better wording, but not to specify species at risk.

[0:54:41] Trustee Smith (probable): Anybody else?

[0:54:44] Trustee Smith (probable): So, I might make one comment myself.

[0:54:47] Trustee Smith (probable): Based on that, I think that the bare minimum is 18K, which has

[0:54:51] Trustee Smith (probable): been identified in the budget.

[0:54:52] Trustee Smith (probable): And we're saying that we have 10K.

[0:54:56] Trustee Smith (probable): And then we

[0:54:56] Trustee Smith (probable): don't know where that other 8K is going to come from.

[0:54:59] Voice 10: Yeah.

[0:55:00] Trustee Smith (probable): So, and that would be part of the business case that we're making.

[0:55:04] Voice 10: Yeah, so I'll just, we'll have a separate special meeting about the property management business case,

[0:55:09] Voice 10: but that would also be an opportunity to talk further and more deeply about the budget.

[0:55:12] Voice 10: And we can, as a staff, we can reflect on what we're hearing here and bring you some new advice back at that special meeting.

[0:55:19] Voice 10: But I would suggest, like, as you mentioned earlier in the meeting, we tend to spend this budget.

[0:55:23] Voice 10: it so i don't want to assume there's a lot of slush happening if you go from you know so just

[0:55:28] Voice 10: want to make that no a bit

[0:55:31] Trustee Smith (probable): yeah so can can we make that is it in the budget i'm not somewhere

[0:55:36] Trustee Smith (probable): now i've lost it where it says

[0:55:38] Trustee Smith (probable): uh 10k plus 8k so is that in the budget uh so

[0:55:42] Trustee Yates: no um i don't think

[0:55:44] Trustee Yates: it's oh how

[0:55:45] Trustee Smith (probable): did itc plan for first nations yes it is in your SAR grant contribution yeah so we

[0:55:51] Trustee Smith (probable): We would just say, so can we submit the business case as amended?

[0:55:55] Trustee Smith (probable): Yeah,

[0:55:55] Voice 14: I think that's

[0:55:56] Trustee Smith (probable): what you would do.

[0:55:57] Trustee Smith (probable): Work on what they've heard.

[0:56:03] Trustee Smith (probable): So that would be a small change to this recommendation, right?

[0:56:08] Trustee Smith (probable): So I'm just going to go ahead and submit the business case

[0:56:10] Trustee Smith (probable): for the First Nations engagement as amended.

[0:56:13] Trustee Smith (probable): Yeah.

[0:56:14] Trustee Smith (probable): Yes.

[0:56:15] Trustee Smith (probable): Is it possible for someone to?

[0:56:17] Trustee Smith (probable): I will happily make that motion.

[0:56:18] Trustee Smith (probable): I think the motion's been moved and seconded.

[0:56:21] Voice 6: Okay, yeah.

[0:56:21] Voice 6: The motion

[0:56:21] Trustee Smith (probable): is seconded, so then I just have to ask if there's any objections to the amendment, which the amendment would just say,

[0:56:29] Trustee Smith (probable): the answer is to submit the business case for first nature's engagement associated as amended.

[0:56:37] Trustee Smith (probable): Any objections to that amendment?

[0:56:40] Trustee Smith (probable): Okay, so then what we're going to vote on is the amended motion.

[0:56:46] Trustee Smith (probable): Okay, so can you possibly put that in there, someone?

[0:56:49] Trustee Smith (probable): one yeah i don't know

[0:56:51] Voice 12: who's controlling that

[0:56:52] Trustee Smith (probable): um yeah like the state of

[0:56:53] Voice 12: motion yeah

[0:56:54] Trustee Smith (probable): okay so

[0:56:55] Trustee Smith (probable): we're going to vote on the motion um which is i guess that should be really island's trust

[0:57:01] Trustee Smith (probable): that the island's trust conservancy board submit the business case for first nations engagement

[0:57:06] Trustee Smith (probable): associated with the development of the 2026 2023 itc five-year plan to financial planning

[0:57:14] Trustee Smith (probable): and community and the islands trust council as amended as a minute just put that in yeah

[0:57:21] Trustee Yates: unfortunately i can't can't

[0:57:23] Trustee Smith (probable): get it okay well people i can

[0:57:25] Trustee Yates: add it i'm just doing it on a word

[0:57:27] Trustee Yates: document so

[0:57:28] Trustee Smith (probable): people that's

[0:57:29] Voice 5: okay we can vote on that all those in favor ken are you in favor against

[0:57:39] Trustee Smith (probable): against okay so it passed unanimously thank you everybody so now we have the third motion

[0:57:45] Trustee Smith (probable): Does somebody want to read that?

[0:57:48] Trustee Smith (probable): That the Allen's Trust Conservancy Board indicate the Financial

[0:57:51] Voice 12: Planning Committee and the Allen's Trust Council that it is supportive of increased staff capacity for geographical information systems in the Trust Council budget as low GIS capacity is impacting the work of the Allen's Trust Conservancy.

[0:58:08] Voice 12: Well, second that.

[0:58:09] Trustee Smith (probable): I need to second.

[0:58:13] Trustee Smith (probable): No, it is second.

[0:58:14] Trustee Smith (probable): I think, well, it was also one where we also wanted to indicate that, oh, no, it was number

[0:58:18] Trustee Smith (probable): four that we'd need to start to see staff.

[0:58:21] Trustee Smith (probable): Sorry.

[0:58:21] Trustee Smith (probable): Okay.

[0:58:22] Trustee Smith (probable): Yeah.

[0:58:22] Trustee Smith (probable): No.

[0:58:23] Trustee Smith (probable): So no discussion.

[0:58:24] Trustee Smith (probable): I'm going to move this faster because it's not so popular.

[0:58:26] Trustee Smith (probable): All those in favor, put your hand up, please.

[0:58:30] Trustee Smith (probable): All those against, pass unanimously.

[0:58:33] Trustee Smith (probable): Thank you, everybody.

[0:58:34] Trustee Smith (probable): The fourth one.

[0:58:36] Trustee Smith (probable): Maybe we can have another person

[0:58:37] Trustee Smith (probable): read that screen.

[0:58:39] Trustee Smith (probable): Somebody.

[0:58:40] Trustee Smith (probable): Oh, okay.

[0:58:41] Trustee Smith (probable): Yeah, you're on a roll.

[0:58:42] Voice 12: Unless

[0:58:42] Trustee Smith (probable): you're on a roll.

[0:58:43] Voice 12: That the Alice Trust Conservancy Board indicate to financial planning, or sorry, I move that the Alice Trust Conservancy Board indicate to the Financial Planning Committee that is preparing a business case for increased IPC staffing due to growth of IPC managed conservation areas.

[0:59:02] Voice 12: Second that.

[0:59:03] Trustee Smith (probable): Okay. Any discussion? We've had a discussion on this already, really.

[0:59:08] Trustee Smith (probable): Yeah.

[0:59:08] Trustee Smith (probable): I think that will be incorporated into the chat environment.

[0:59:12] Trustee Smith (probable): but did you i'm

[0:59:13] Trustee Yates: not really a board member to discuss it but i did note that the um the board

[0:59:18] Trustee Yates: was talking about perhaps broadening this and so i'm wondering if instead of saying for increased

[0:59:24] Trustee Yates: itc staffing uh you might just say for increased itc capacity due to growth or something like that

[0:59:32] Trustee Yates: just to be a

[0:59:33] Trustee Yates: bit more open with that yeah that's very good

[0:59:36] Voice 13: so just so i can

[0:59:37] Voice 13: put that up on the

[0:59:38] Trustee Yates: to staffing to capacity perhaps make sure that it reads properly and

[0:59:42] Trustee Smith (probable): put it or increase ITC capacity

[0:59:45] Trustee Smith (probable): down to capacity it doesn't even have to say staffing because capacity could be staff or

[0:59:49] Trustee Smith (probable): contracts or other things um yes you should think about that I

[0:59:58] Trustee Yates: will put that up on screen

[1:00:23] Voice 12: I move that the Allen's Trust Conservancy Board indicate the financial

[1:00:31] Voice 12: planning committee that is preparing a business case for increased IPC capacity due to the growth

[1:00:37] Voice 12: by IPC managed conservation areas. I'll second that amendment.

[1:00:40] Trustee Smith (probable): Okay so all those is there any

[1:00:43] Trustee Smith (probable): more discussion? All those in favor raise your hand. Okay that's unanimous. Yay we're on a roll

[1:00:51] Trustee Smith (probable): unanimous decisions. So that's it for that item and the next item which we will continue before

[1:00:57] Trustee Smith (probable): for a break, because I think it's a pretty short one,

[1:01:01] Trustee Smith (probable): which has to do with board member training

[1:01:05] Trustee Smith (probable): and the BC Land and Trust Summit.

[1:01:08] Trustee Smith (probable): So there's a recommendation there.

[1:01:11] Trustee Smith (probable): And I know that Trustee Cohn has expressed interest in this.

[1:01:19] Trustee Smith (probable): Does anybody want to speak to it quickly?

[1:01:24] Trustee Smith (probable): No?

[1:01:25] Trustee Yates: I guess what I could say is that I did circulate this

[1:01:29] Trustee Yates: to trustees uh any of you could consider going to this and we've left the resolution or recommendation

[1:01:36] Trustee Yates: open in that regard um at the most i think it's going to be somewhere between a thousand and

[1:01:42] Trustee Yates: fifteen hundred for attendance with accommodation um that will take up the almost the entirety of

[1:01:49] Trustee Yates: our budget for um board member training however we do have a little bit of wiggle room in other

[1:01:55] Trustee Yates: areas of the budget so i think there is space to take it from other areas should other board

[1:02:00] Trustee Yates: members wish to go and if the board is considering other training over the course of the fiscal year

[1:02:05] Trustee Smith (probable): so i know that uh let me just say one thing i know the speakers i know

[1:02:10] Trustee Smith (probable): harvey mccain very well he said if you want to talk about money

[1:02:15] Trustee Smith (probable): really experienced in raising money for conservation and um he's actually amazing

[1:02:22] Trustee Smith (probable): so i'd like to go myself to hear him but whatever so are you that's it no yes you

[1:02:29] Voice 10: always have to

[1:02:29] Trustee Smith (probable): report back so i just want to ask if there's any first i want to ask trustee khan if he still wants

[1:02:35] Trustee Smith (probable): to go yes he does and then i want to ask if anybody else wants to go

[1:02:41] Voice 12: no okay so

[1:02:43] Voice 12: that oh yeah

[1:02:43] Voice 12: i don't know unfortunately i wouldn't be able to go but it does sound like it's going to be

[1:02:49] Voice 12: amazing. They have the Lausanne Land Trust Society. That sounds

[1:02:53] Voice 12: like a very interesting

[1:02:54] Voice 12: piece to me. Then you have it going to be recorded. I was looking, I didn't see any

[1:03:02] Voice 5: zooming

[1:03:03] Voice 12: in or anything, but maybe keep your ears open.

[1:03:06] Trustee Smith (probable): Yeah, so you'll have to take

[1:03:07] Voice 12: the notes because

[1:03:08] Trustee Smith (probable): I want to go too, but I don't

[1:03:10] Voice 12: have the capacity

[1:03:11] Voice 12: either.

[1:03:11] Trustee Smith (probable): Okay, so can I just suggest that somebody read the motion and that they insert

[1:03:18] Trustee Smith (probable): Trustee Cohn's name.

[1:03:19] Trustee Smith (probable): I'll happily make that motion.

[1:03:21] Voice 13: I move that the Islands Trust Conservancy Board fund Trustee Charles Cohn to attend the Land Trust Alliance of BC Land Trust Summit from November 6th to 8th, 2023.

[1:03:33] Voice 13: Is there a seconder?

[1:03:35] Trustee Smith (probable): Trustee Elliott?

[1:03:36] Trustee Smith (probable): Any discussion?

[1:03:38] Trustee Smith (probable): All those in favor?

[1:03:40] Trustee Smith (probable): Okay, unanimous again.

[1:03:42] Trustee Smith (probable): So this is the point at which we were going to have a break.

[1:03:45] Trustee Smith (probable): And we are a little bit late.

[1:03:47] Trustee Smith (probable): So I will suggest a 10-minute break instead of a 15-minute break if people are capable.

[1:03:52] Voice 3: And

[1:03:52] Trustee Smith (probable): it is on my clock, 10.08, so that means we come back at 10.18.

[1:03:57] Trustee Smith (probable): 11.

[1:03:57] Trustee Smith (probable): 11.18.

[1:03:58] Trustee Smith (probable): Oh, my God, this is big.

[1:04:00] Trustee Smith (probable): I'm just going to take a moment and turn on yours.

[1:04:03] Voice 5: So see you all in 10 minutes.

[1:14:41] Voice 5: Go in public.

[1:14:42] Voice 5: So we're going to have to open the window.

[1:14:44] Voice 5: Yeah, I will.

[1:14:46] Trustee Yates: Is

[1:14:47] Trustee Smith (probable): Trepti Thomas back?

[1:14:49] Trustee Yates: He's on my screen as being present.

[1:14:53] Trustee Yates: but without us you

[1:14:54] Trustee Smith (probable): do

[1:14:57] Voice 5: we'll wait a minute you might take a break too yeah

[1:15:16] Voice 5: trustee thomas are you there hello trustee thomas are you there we'll wait another minute

[1:15:38] Voice 5: trustee thomas

[1:15:38] Voice 5: yes that's impressive while

[1:15:43] Trustee Smith (probable): we're waiting for a minute for him to come back

[1:15:45] Trustee Smith (probable): I'm hoping because there's some there's a lot of stuff for information and some

[1:15:50] Trustee Smith (probable): of it we will want to talk about but if we can make up some time on this part go

[1:15:55] Trustee Smith (probable): into the in-camera meeting before lunch at least start it because that's going to be

[1:15:59] Trustee Smith (probable): their intense meeting so I'm just hoping for that but no promises and lunch one

[1:16:06] Trustee Smith (probable): one way or the other, is at 1240.

[1:16:10] Trustee Smith (probable): Why do we go into the camera?

[1:16:12] Voice 5: So, Trustee Thomas, are you back?

[1:16:16] Voice 5: I don't know.

[1:16:24] Voice 5: It's only just 1120.

[1:16:26] Voice 5: It may be a good minute.

[1:16:44] Voice 5: Trustee Thomas, you there there?

[1:16:52] Voice 5: Yeah.

[1:16:53] Voice 5: I remember seeing Harvey McKinnon before

[1:17:02] Voice 5: when I was doing

[1:17:03] Voice 13: some work for the Watershed Sentinel.

[1:17:05] Trustee Smith (probable): Yeah, at one of our funders.

[1:17:08] Trustee Smith (probable): Amazing.

[1:17:10] Trustee Smith (probable): He always says we lived in the same block as him, which he did not.

[1:17:13] Trustee Smith (probable): He moved into my room when I moved out.

[1:17:17] Trustee Smith (probable): Everybody lives in the same block as him.

[1:17:19] Voice 5: Yeah, he was really good.

[1:17:21] Voice 5: He raised a lot of money for good causes, that's for sure.

[1:17:33] Voice 5: Okay.

[1:17:33] Voice 5: Well, Trustee Thomas, are you there?

[1:17:43] Voice 5: Do we have any members of the public?

[1:17:45] Voice 5: We don't, apparently.

[1:17:46] Voice 5: Do we have any

[1:17:47] Trustee Smith (probable): members of the public?

[1:17:48] Trustee Smith (probable): Yes, we do have two members of the public.

[1:17:50] Trustee Smith (probable): Oh, thank you.

[1:17:51] Trustee Smith (probable): You're welcome.

[1:17:52] Trustee Smith (probable): Welcome members of the public.

[1:17:54] Trustee Smith (probable): We'll try and give you a chance to speak later.

[1:17:59] Trustee Yates: And just as a reminder to board members, sometimes people join as attendees and sometimes people just listen in.

[1:18:06] Trustee Yates: So even if we don't have registered attendees, we might have others on the line as well.

[1:18:16] Voice 5: Wow. Can we move on to the species at risk?

[1:18:21] Voice 13: We could move on.

[1:18:22] Trustee Smith (probable): I just was trying to wait for it because I

[1:18:23] Trustee Smith (probable): know he's really interested in that.

[1:18:26] Trustee Smith (probable): Well, I think we should just get started on the, because these are all briefings anyways.

[1:18:31] Trustee Smith (probable): So who's going to do the species at risk briefing?

[1:18:34] Trustee Yates: Well, normally this would be our species at risk coordinator, but because we're in a bit of a gap there,

[1:18:39] Trustee Yates: I pulled this together with some notes that she provided and so I can give a bit of a background.

[1:18:45] Trustee Yates: As part of our species at risk program we committed to doing a midterm evaluation of

[1:18:50] Trustee Yates: the program and so what you have before you is just a briefing about that and then

[1:18:56] Trustee Yates: the actual report itself or the overview report itself. By and large the evaluation was completed

[1:19:07] Trustee Yates: by a third party and all later and by and large and this person interviewed both our staff

[1:19:14] Trustee Yates: Island's Trust and then some of our conservancy partners as well as our funding partner

[1:19:20] Trustee Yates: and the program was found to be working generally well. Our program funder is very satisfied with

[1:19:26] Trustee Yates: the work we're doing

[1:19:27] Trustee Yates: which is great because we want to continue that relationship. We're also

[1:19:32] Trustee Yates: finding that we are making big strides in terms of added value for property management with

[1:19:37] Trustee Yates: species at risk work and in some cases some invasive species removal that helps to support

[1:19:42] Trustee Yates: that um it has also helped us to fund some wonderful uh workshops and speaker series

[1:19:49] Trustee Yates: which have been very valued by our partners and by the general public and also by professionals

[1:19:56] Trustee Yates: working in the field um one of those actually both of them had indigenous components one of

[1:20:03] Trustee Yates: them actually had two streams, one of which was an Indigenous knowledge stream. So that was very

[1:20:09] Trustee Yates: well received as well. There were, of course, there's always room for improvement. One of the

[1:20:16] Trustee Yates: things that did arise as an area for improvement was around just communicating around about the

[1:20:22] Trustee Yates: program, both within our staff and outside, and also coordination of the program and knowing how

[1:20:29] Trustee Yates: how to work better together.

[1:20:31] Trustee Yates: I think that's a product of the funding coming in very quick

[1:20:34] Trustee Yates: and us launching very quickly into the program.

[1:20:37] Trustee Yates: It was a directed source of funds.

[1:20:40] Trustee Yates: And so there wasn't a lot of time for program planning.

[1:20:45] Trustee Yates: So my hope is as we bring in a new staff member

[1:20:48] Trustee Yates: to take on this project,

[1:20:49] Trustee Yates: we'll hopefully provide this report to them

[1:20:51] Trustee Yates: and they will be able to craft the next stages of the program

[1:20:56] Trustee Yates: in such a way that we do a little bit of a better job

[1:20:59] Trustee Yates: in terms of communicating. We are also hoping to move into better data gathering for species

[1:21:06] Trustee Yates: at risk. That was an area that was identified as part of the grant that we wanted to work on,

[1:21:11] Trustee Yates: and we haven't had a lot of capacity to do that because of the other areas that we've

[1:21:16] Trustee Yates: been focusing. So that's an area that we're hoping to grow. And like I said,

[1:21:23] Trustee Yates: just working better with our outreach. There was also an area identified in terms of working with

[1:21:30] Trustee Yates: a working group around species at risk, particularly with some of our biologist experts,

[1:21:35] Trustee Yates: because there is a transfer of knowledge conundrum that's coming up. There are very few species at

[1:21:41] Trustee Yates: risk biologists who have really good knowledge about their particular species of focus. And so

[1:21:48] Trustee Yates: making sure that we have good transfer of knowledge over the next few years is a pretty

[1:21:52] Trustee Yates: important piece for our area um i think that's all i will say i will say like i said before that we

[1:22:00] Trustee Yates: are in a bit of a gap right now in terms of a program coordinator but i think it's really nice

[1:22:04] Trustee Yates: that our previous coordinator did finish up this component because it will provide a nice stepping

[1:22:09] Trustee Yates: off point for the next person who comes in so i'm happy to take any questions um

[1:22:15] Voice 13: just a um a question

[1:22:19] Voice 13: with regard to the under potential improvements the program could provide a single reliable data

[1:22:26] Voice 13: source of information about SAR and human habitat how closely does this work with the SEI mapping

[1:22:34] Voice 13: so

[1:22:35] Trustee Yates: SEI is sensitive ecosystems inventory and while you will often find species at risk in

[1:22:44] Trustee Yates: sensitive ecosystems. They are two separate pieces. The province does have something called

[1:22:51] Trustee Yates: a conservation data center that maintains records of species at risk. And part of what we could be

[1:22:57] Trustee Yates: doing a better job of is making sure that sightings get reported properly to the province

[1:23:02] Trustee Yates: and that there is sort of a coordinated way to do that. So

[1:23:06] Voice 13: my question would be then the

[1:23:08] Voice 13: simple reliable data source, would that be with the province or with the Island Stress Conservancy?

[1:23:14] Trustee Yates: That I think would need to evolve a little bit. So we do get the data layers from the conservation data center. Those are often really delayed in updates. And so there is a bit of a conundrum of when they get it versus when it's available to be displayed in a way that's usable.

[1:23:33] Trustee Yates: there is also other pieces of information like potential habitat and things like that

[1:23:41] Trustee Yates: that they don't record they just record sightings and so there are other pieces of information that

[1:23:48] Trustee Yates: might be helpful to bring in okay

[1:23:51] Voice 13: i mean certainly the work that they do when we're looking at a

[1:23:54] Voice 13: covenant area for i can just use one example a recent one on gabriola the um the coots covenant

[1:24:00] Voice 13: covenant. It was really important to identify red listed species on that property. And, you know,

[1:24:08] Voice 13: that makes it even more important to become a covenanted piece. So that is so valuable to me.

[1:24:14] Voice 13: Just one more comment. Under future opportunities, acquire additional funding available to support a

[1:24:22] Voice 13: regional biologist on the Islands Trust team for planners. Well, that's come up at LTC meetings.

[1:24:30] Voice 13: That's come up all over the place. That's come up at Council. It should not be up to the Conservancy to come up with the funding to have biologists on staff for planning. That seems essential to me.

[1:24:45] Voice 13: yeah

[1:24:46] Trustee Yates: i think that that comment that came from both our staff but also from islands trust staff

[1:24:52] Trustee Yates: that were interviewed it is a gap um in terms of knowledge on the planning side of our organization

[1:24:58] Trustee Yates: and then what i will also add is um and this was i believe in the legislative services report that

[1:25:05] Trustee Yates: trust council received um there were recently regulations around the professional governance

[1:25:12] Trustee Yates: Act that have been introduced that require that anybody working in the field of biology

[1:25:18] Trustee Yates: be a registered professional biologist and so you know at creation of reports or drafting

[1:25:27] Trustee Yates: of sections of staff reports related to biology of an area it might behoove trust council to

[1:25:34] Trustee Yates: have somebody on staff who is a registered professional biologist.

[1:25:38] Voice 13: Yes I read that very

[1:25:39] Voice 13: closely in the legislative report that we got at council and thinking uh-oh will this cost more

[1:25:45] Voice 13: will this be more difficult to find registered biologists to do this work yeah we really need

[1:25:52] Voice 13: to think about that so my last comment on that because i've always thought that the islands

[1:25:56] Voice 13: trust should have a biologist on staff to help with planning is that really that seems to be

[1:26:01] Voice 13: that should come under the purview perhaps of the regional planning committee

[1:26:06] Voice 13: just a comment

[1:26:08] Trustee Smith (probable): it's I think it's a

[1:26:09] Trustee Smith (probable): discussion that IEC and the ITC need to have and so that

[1:26:13] Trustee Smith (probable): was on our our in our liaison meeting that was brought

[1:26:17] Trustee Smith (probable): up and you brought forward the business

[1:26:18] Trustee Smith (probable): case from last year Kate and so I think we need to keep bringing that forward it's not necessarily

[1:26:25] Trustee Smith (probable): going to be regional planning that decides to fund it it would be a trust council decision so

[1:26:34] Trustee Smith (probable): So we do need to have that conversation.

[1:26:35] Trustee Smith (probable): I think that's possibly further down in our liaison meeting follow-up.

[1:26:41] Trustee Smith (probable): Yeah, because

[1:26:41] Voice 11: we have that on the agenda.

[1:26:43] Trustee Smith (probable): So that's great.

[1:26:45] Trustee Smith (probable): Any other comments?

[1:26:46] Trustee Smith (probable): No?

[1:26:48] Trustee Smith (probable): So then I will suggest we move on.

[1:26:50] Trustee Smith (probable): I wonder if Trustee Thomas

[1:26:52] Voice 5: is back.

[1:26:56] Voice 5: Trustee Thomas, are you back?

[1:27:00] Voice 5: Sometimes these come up.

[1:27:03] Voice 5: I

[1:27:03] Trustee Smith (probable): do have a question, though,

[1:27:05] Trustee Smith (probable): just about the timing of the um sort of the reporting out the ecc is it required to be uh

[1:27:13] Trustee Smith (probable): here you know in

[1:27:14] Trustee Smith (probable): the busiest time of programming early can we

[1:27:18] Trustee Smith (probable): not change that

[1:27:19] Trustee Smith (probable): no

[1:27:20] Trustee Yates: it's the federal government is on the same fiscal year as islands

[1:27:26] Trustee Smith (probable): trust and

[1:27:27] Trustee Yates: it's a conundrum

[1:27:28] Trustee Yates: that happens for everybody who does ecological work is that the best time to be out working on

[1:27:34] Trustee Yates: species is around the same time that all the funding terrible

[1:27:36] Trustee Smith (probable): inefficient to the federal

[1:27:43] Trustee Smith (probable): okay i think i i'm quite excited that we're moving ahead like faster than i hope

[1:27:47] Trustee Smith (probable): than uh

[1:27:48] Trustee Smith (probable): maybe it looked like so the next item oh is there anything else i don't want to

[1:27:52] Trustee Smith (probable): no um the next one is statistics canada infographics which i think just was for

[1:27:59] Trustee Smith (probable): for information. So I don't know if there are particular staff member who is going to

[1:28:04] Trustee Smith (probable): speak to that.

[1:28:06] Trustee Yates: I can just say that this was provided to us by Trust Area Services. It's a standing

[1:28:11] Trustee Yates: report that's going to all the local trust committees and all the elite committees of

[1:28:15] Trustee Yates: trust council as well. So it's coming to you as an information item. ITC staff do use census

[1:28:21] Trustee Yates: data, particularly when we're doing regional conservation planning to give us a sense of

[1:28:26] Trustee Yates: what the the the use of the islands is um so i'm really glad to see the information coming

[1:28:32] Trustee Yates: thank

[1:28:34] Trustee Smith (probable): you anybody any other comments on this that's great if this will be a short item thank

[1:28:40] Trustee Smith (probable): you um the next one is the itc ec liaison meeting follow-up so this relates to trustee what you just

[1:28:48] Trustee Smith (probable): raised does someone want to be charged with this or no i

[1:28:53] Trustee Yates: can just speak to why i brought it forward

[1:28:55] Trustee Yates: forward. The board expressed a desire to meet with

[1:28:59] Trustee Yates: executive committee to, I think, to invite

[1:29:02] Trustee Yates: them to an ITC board meeting. It could also be a request for executive committee to invite

[1:29:07] Trustee Yates: you to one of their meetings, but I think it would work well as an invitation to one

[1:29:11] Trustee Yates: of the ITC board meetings. The direction that staff are looking for, you'll notice there's

[1:29:16] Trustee Yates: a bit of a laundry list of topics that were brought up and that the board said we should

[1:29:20] Trustee Yates: talk about this more through further meetings. I think it would be useful to prioritize and to

[1:29:26] Trustee Yates: provide us with some guidance on which topics you want to talk about initially. Great and

[1:29:31] Trustee Smith (probable): I had actually hoped we could have a motion on this that would

[1:29:34] Trustee Smith (probable): be very specific to what we

[1:29:36] Trustee Smith (probable): want to do. Absolutely. So part of the conversation from AC in our discussion on September 13th we

[1:29:44] Trustee Smith (probable): received the minutes from our joint meeting and discussed yes could we have more meetings

[1:29:50] Trustee Smith (probable): together. And we would like to invite conservancy members to, you know, to do maybe a presentation

[1:29:58] Trustee Smith (probable): at a future.

[1:30:00] Trustee Smith (probable): ec meeting so that was um discussed and it was suggested that i could bring that up um at today's

[1:30:05] Trustee Smith (probable): meeting um so i think we need a lot more information sharing i i am the person who's supposed to be

[1:30:12] Trustee Smith (probable): doing that it's but it is a lot and and so i would love support um chair resa you or chair smith you

[1:30:20] Trustee Smith (probable): gave an excellent presentation to trust council so something where we could pull together here's

[1:30:27] Trustee Smith (probable): the strategic goal here's our gaps here's where we need to have a conversation about bringing the

[1:30:34] Trustee Smith (probable): pieces together between trust council and ITC you know such as the biologist on staff question and

[1:30:41] Trustee Smith (probable): referrals and first nations engagement we need to keep moving these pieces forward and we need

[1:30:47] Trustee Smith (probable): somebody who is really well versed in the conservancy work and honestly that's not me

[1:30:53] Trustee Smith (probable): I would love it to be me, but I'm not enough of a strategist at this point to be able to

[1:30:58] Trustee Smith (probable): keep bringing those pieces forward.

[1:30:59] Trustee Smith (probable): So I'd love some help and let's keep bringing our items of mutual interest to the EC conversation.

[1:31:11] Trustee Smith (probable): And so in the discussion of what I would say item number one, two, three and nine would

[1:31:19] Trustee Smith (probable): would be the critical parts to follow up on at this time.

[1:31:25] Trustee Smith (probable): And it dovetails...

[1:31:28] Trustee Smith (probable): Oh, and so regarding number nine,

[1:31:30] Trustee Smith (probable): the provincial funding request for ITC work

[1:31:32] Trustee Smith (probable): at Trust Council.

[1:31:36] Trustee Smith (probable): So originally this was sort of delegated to EC

[1:31:39] Trustee Smith (probable): to come up with a strategy.

[1:31:42] Trustee Smith (probable): What we realized was,

[1:31:44] Trustee Smith (probable): and the discussion at Trust Council was,

[1:31:47] Trustee Smith (probable): we can't just keep asking the province

[1:31:50] Trustee Smith (probable): for help and support and money without being very clear about what we're doing, what the gaps are,

[1:31:56] Trustee Smith (probable): what the opportunities are. And each department or each body of the Islands Trust can provide

[1:32:03] Trustee Smith (probable): that information. So

[1:32:05] Trustee Smith (probable): the governance committee now is delegated with the sort of thinking through

[1:32:10] Trustee Smith (probable): this strategic ask. But what I think the conservancy needs to do and regional planning needs to do

[1:32:15] Trustee Smith (probable): um is what is our where are we shining where are the gaps so that we can present sort of a

[1:32:23] Trustee Smith (probable): a case for why should the province uh invest more in this work yeah so was that sort of what

[1:32:32] Trustee Smith (probable): yeah you

[1:32:32] Voice 12: heard it at council yeah yeah

[1:32:34] Trustee Smith (probable): so the governance committee sort of has the

[1:32:37] Trustee Smith (probable): job but it's not they're not going to be able to say you know what the needs of the conservancy are

[1:32:44] Trustee Smith (probable): that's that is

[1:32:45] Voice 11: our job so

[1:32:45] Trustee Smith (probable): i want i see

[1:32:46] Trustee Smith (probable): them like later reaching out to everybody and ask people's

[1:32:49] Trustee Smith (probable): questions so yeah yeah so i just want to welcome trustee thomas back hi and uh we're on the agenda

[1:32:55] Trustee Smith (probable): item looking at the executive committee liaison follow-up so we're just talking about um what

[1:33:02] Trustee Smith (probable): kind of follow-up we should have kind of motion we should have to make that happen and what should

[1:33:06] Trustee Smith (probable): be the topics and we've got a bit of a laundry list of topics here and we're just looking at

[1:33:11] Trustee Smith (probable): discussing now just started on prioritizing trustee yeats i

[1:33:15] Voice 13: agree completely with trustee

[1:33:17] Voice 13: elliott that we can prioritize this laundry list and i'm looking specifically at the items that

[1:33:23] Voice 13: would relate directly to conservancy work so i agree number one number two number three and

[1:33:29] Voice 13: number nine any

[1:33:33] Trustee Smith (probable): other comments i agree i definitely feel number 10 should be oh 10 yeah yes

[1:33:40] Trustee Smith (probable): And that is a nice, so in our last Trust Council package, you may not have seen it, but you want to take a look at it.

[1:33:49] Trustee Smith (probable): There's a compilation, sort of a briefing of all the climate change projects, initiatives, research that the Islands Trust Council or Trust or Program Services has done over the last 10 years and where we're at.

[1:34:05] Trustee Smith (probable): and so we didn't ask for a resolution from council but it was almost a notice of motion

[1:34:11] Trustee Smith (probable): so that we want to discuss this in December and so the information was given to all the trustees

[1:34:18] Trustee Smith (probable): so you might want to look at that agenda package it's got sort of the compendium of of climate

[1:34:22] Trustee Smith (probable): change initiatives but mostly where it relates to OCPs and land use planning and so perhaps

[1:34:28] Trustee Smith (probable): perhaps a conversation after December, or I don't know if we might not have time before that, but

[1:34:36] Trustee Smith (probable): how, how to address climate change as a program jointly again.

[1:34:46] Voice 3: I

[1:34:46] Voice 13: would also agree with adding 10 climate change, but I wouldn't necessarily include

[1:34:52] Voice 13: fire smart, fire risk only because there's so much funding and programs out there already from

[1:34:56] Voice 13: in the province to do that fire smart stuff so i think our concerns about climate change

[1:35:03] Voice 13: may be a little bit different than that but they're important well just

[1:35:07] Trustee Smith (probable): to clarify the fire

[1:35:08] Trustee Smith (probable): risk management was that the constituents are getting conflicting ideas about leading leaving

[1:35:16] Trustee Smith (probable): woody debris versus the fire smart approach so that's the clarify that yeah it's communication

[1:35:23] Trustee Smith (probable): with the public and i shall still tell people because you weren't all that trust council but

[1:35:27] Trustee Smith (probable): i did make a presentation and one question that came up is do we have a strategy for

[1:35:32] Trustee Smith (probable): managing fire risk in our holdings people ask that or someone asked that and that was a really

[1:35:37] Trustee Smith (probable): good point and i raised the issue in my talk about that we've become afraid of our fears

[1:35:43] Voice 14: because

[1:35:44] Trustee Smith (probable): all this talk about fire risks and so i think there's a discussion there but framing it

[1:35:49] Trustee Smith (probable): it as just fire smart and fire risk management is probably a little bit more narrow than expected.

[1:35:56] Trustee Smith (probable): So I'm going to propose a motion. And it could be wrong, but then you can amend it, right?

[1:36:03] Trustee Smith (probable): So ITC board requests staff to seek agreement on quarterly meetings with trust executive

[1:36:10] Trustee Smith (probable): with a short agenda related to various, now I might say, related to very specific items,

[1:36:17] Trustee Smith (probable): items such as and then i would say those um ones that um oh well i can't really number them one

[1:36:27] Trustee Smith (probable): two three and nine and ten yeah related to uh reconciliation and get what maybe um trustee

[1:36:34] Trustee Smith (probable): elliot you can just add to that the items that you just yeah so i

[1:36:39] Trustee Smith (probable): didn't put them in so sorry

[1:36:40] Voice 13: is your

[1:36:41] Trustee Smith (probable): intent to have like the meeting would be on a single theme or yeah a single well i'm just

[1:36:47] Trustee Smith (probable): suggesting on a single theme or very few themes short agenda so a targeted agenda yeah um with

[1:36:57] Trustee Smith (probable): the following items yes uh for consideration yeah and then we list one two three nine and ten

[1:37:04] Trustee Smith (probable): yeah yeah a quarterly meeting i mean so what are the implications of yeah let's talk

[1:37:11] Trustee Smith (probable): let's have a

[1:37:12] Trustee Smith (probable): seconder oh and then um yeah

[1:37:14] Trustee Yates: did

[1:37:15] Trustee Smith (probable): you put that up there i

[1:37:16] Trustee Yates: did but i should make sure that this is

[1:37:19] Trustee Yates: going to work

[1:37:19] Trustee Smith (probable): let's have

[1:37:21] Trustee Smith (probable): to seek agreement from executive community quarterly meetings

[1:37:25] Trustee Smith (probable): with the executive to just uh well i wanted to say with a targeted agenda i don't want that in

[1:37:32] Trustee Smith (probable): there because i

[1:37:33] Trustee Smith (probable): don't want it to be a long agenda to seek agreement of quarterly meetings with trust

[1:37:40] Trustee Smith (probable): executive with a targeted agenda uh focused on

[1:37:46] Voice 5: and then those would be our

[1:37:49] Voice 5: ladies yeah focused on the phone and then all those items

[1:38:01] Trustee Smith (probable): does this seem any amendments to that because i just did on the fly so please

[1:38:08] Trustee Smith (probable): Oh, is that still up there?

[1:38:09] Trustee Smith (probable): Yeah.

[1:38:10] Trustee Smith (probable): Somebody else?

[1:38:12] Trustee Smith (probable): Duplicated the last two.

[1:38:14] Trustee Smith (probable): Oh, yeah.

[1:38:15] Trustee Smith (probable): Five and six.

[1:38:17] Trustee Smith (probable): Maybe you want to say including, but not limited to FireSmart and FireVisitEngine.

[1:38:30] Voice 14: Trustee Thomas, can you see that?

[1:38:33] Voice 14: Oh, maybe we can post it in the chat.

[1:38:35] Voice 14: It's shared on the screen.

[1:38:37] Voice 14: Can you see it?

[1:38:38] Voice 1: I can see it.

[1:38:39] Voice 1: Thank you.

[1:38:41] Trustee Smith (probable): So these

[1:38:42] Voice 1: would be the

[1:38:42] Trustee Smith (probable): priority items that we want to talk about with the executive.

[1:38:49] Voice 10: I might suggest that 1A is not necessary as an agenda item.

[1:38:54] Voice 10: That's certainly something I can make happen for you.

[1:38:56] Voice 10: Okay.

[1:38:58] Voice 5: You can take that.

[1:38:59] Voice 5: I'll make sure of this.

[1:39:03] Trustee Yates: I was going to clarify something.

[1:39:06] Trustee Yates: Yes.

[1:39:06] Trustee Yates: uh is the so are you seeking to have um to join in to an executive committee meeting or invite

[1:39:15] Trustee Yates: the executive committee to come to your meeting or is this are you proposing a separate set of

[1:39:20] Trustee Yates: meetings because of staff i think i would recommend um plugging into existing meetings

[1:39:25] Trustee Smith (probable): that are already scheduled

[1:39:26] Trustee Yates: yeah um from a staffing capacity so

[1:39:29] Trustee Smith (probable): maybe you could amend that to reflect

[1:39:30] Trustee Smith (probable): So, yeah, quarterly, well, not arranged quarterly meetings, but perhaps it's schedule.

[1:39:39] Trustee Smith (probable): Invite.

[1:39:41] Trustee Smith (probable): Yes, just for direct staff.

[1:39:44] Trustee Smith (probable): Or go

[1:39:45] Voice 12: to their meeting.

[1:39:48] Trustee Smith (probable): Yeah.

[1:39:48] Trustee Smith (probable): Yeah.

[1:39:49] Trustee Smith (probable): Yeah, or they can come.

[1:39:51] Trustee Smith (probable): I think it could be a

[1:39:52] Trustee Smith (probable): conversation depending on whose package is more full.

[1:39:55] Trustee Smith (probable): Yeah.

[1:39:56] Trustee Smith (probable): So just to, maybe it's just to meet quarterly.

[1:40:01] Trustee Smith (probable): to direct staff to seek agreements and to meet quarterly as

[1:40:05] Voice 5: part of regular meetings

[1:40:15] Voice 5: to meet court and then to move executive with the executive

[1:40:24] Trustee Smith (probable): oh check staff to see if there's a community to meet quarterly to no something's wrong with that

[1:40:30] Trustee Smith (probable): yeah to we can just take out yeah to meet quarterly with itc board with the itc board

[1:40:39] Trustee Smith (probable): The answer is direct

[1:40:41] Voice 5: staff to meet quarterly with, that's to say, who would be meeting

[1:40:49] Voice 5: with as part

[1:40:54] Trustee Smith (probable): of regularly scheduled meetings with a targeted agenda focused around FON.

[1:41:01] Trustee Smith (probable): How does that sound?

[1:41:02] Trustee Smith (probable): Any comments?

[1:41:04] Trustee Smith (probable): Amendments?

[1:41:06] Voice 12: Comment.

[1:41:06] Voice 12: I just wanted to point out that at the July meeting, we actually didn't get to any discussion

[1:41:10] Voice 12: on item one at all.

[1:41:12] Voice 12: So I know we're talking about priorities.

[1:41:15] Trustee Smith (probable): Yeah.

[1:41:16] Trustee Smith (probable): Yeah. Yeah. So that's why we're raising those because we're not. Yeah, exactly. Yeah. Yeah. So should we say in that order? Yes. No,

[1:41:25] Voice 12: no, no.

[1:41:26] Trustee Smith (probable): Yeah. Okay. Just the target focused on the fall. Yeah. Any

[1:41:33] Voice 3: more? Any last minutes? Okay, so maybe we can vote on this motion. Sorry, number one has a typo.

[1:41:41] Voice 11: It's not a First Nations board that you're meeting with.

[1:41:45] Voice 3: thank you thank you

[1:41:48] Trustee Smith (probable): that's

[1:41:50] Voice 3: the primary direction

[1:41:51] Trustee Smith (probable): for working and i

[1:41:53] Voice 3: just want to be sure this

[1:41:53] Trustee Smith (probable): works for staff because you're the ones who have to we're asking you to do this

[1:41:58] Voice 5: claire

[1:41:59] Trustee Smith (probable): does that work okay so all those in favor that's

[1:42:06] Voice 13: unanimous thank you everybody

[1:42:07] Voice 13: just a quick question yes chair smith is there any budget implications because this is meeting

[1:42:14] Voice 13: With meetings that are already happening, either with EC or with ITC, right?

[1:42:18] Voice 13: We invite them or they invite us, which means for some long agendas.

[1:42:22] Voice 13: It's not

[1:42:23] Trustee Smith (probable): extra meetings.

[1:42:24] Voice 12: No,

[1:42:25] Trustee Smith (probable): but there are implications because someone's going to have to come to the other's meetings.

[1:42:29] Trustee Smith (probable): It's going to have to be by Zoom because the financial implications of

[1:42:33] Voice 3: the

[1:42:33] Trustee Smith (probable): other group going in person would be onerous, I think.

[1:42:37] Trustee Yates: Yeah.

[1:42:38] Trustee Yates: I mean, I suppose there are financial implications.

[1:42:43] Trustee Yates: I would have to look at our whether it would trigger your honoraria to be initiated in the

[1:42:51] Trustee Yates: event that you attend an executive committee meeting I

[1:42:54] Voice 10: can speak to that it's not it would

[1:42:57] Voice 10: have for the honoraria to be triggered it needs to be a meeting of the IDC

[1:43:00] Voice 10: okay so

[1:43:02] Trustee Smith (probable): then maybe I should just raise that issue with the board members who are not

[1:43:11] Trustee Smith (probable): trustees

[1:43:11] Voice 5: if

[1:43:13] Trustee Smith (probable): you're comfortable with this motion because it means that you would

[1:43:17] Trustee Smith (probable): be that the trustees would be at the meeting anyways but not necessarily

[1:43:20] Trustee Smith (probable): they're not an executive you would be going to a meeting probably not in

[1:43:27] Trustee Smith (probable): person but without an auditorium so that would be me trustee Khan and trustee

[1:43:35] Trustee Smith (probable): Thomas

[1:43:36] Trustee Smith (probable): are we comfortable with that

[1:43:38] Trustee Smith (probable): I

[1:43:39] Voice 9: consider this a volunteer thing

[1:43:40] Voice 9: I wouldn't expect

[1:43:45] Trustee Smith (probable): trustee

[1:43:46] Trustee Smith (probable): Thomas I'm just checking with us

[1:43:47] Voice 5: appointees because it would affect us

[1:43:50] Voice 5: the most

[1:43:50] Voice 5: I don't

[1:43:56] Voice 1: see anything wrong

[1:43:58] Voice 1: right now

[1:43:59] Voice 1: just

[1:44:00] Trustee Smith (probable): wanted to check in

[1:44:04] Voice 9: these meetings relate to the

[1:44:06] Voice 9: one you already had with

[1:44:09] Voice 9: with the um council executive we

[1:44:12] Trustee Smith (probable): had yes we had a meeting and you'll see the minutes were in i did

[1:44:16] Voice 9: i didn't read those but i

[1:44:17] Voice 9: just wondered um is that is there an overlap there or is no this is because

[1:44:22] Trustee Smith (probable): we realized at that meeting that only once a year we didn't even deal with the agenda number one

[1:44:29] Trustee Smith (probable): part of which was my fault because i was only going to share an hour

[1:44:36] Trustee Smith (probable): and i didn't know i was supposed to chair that meeting but nevertheless i didn't keep people

[1:44:42] Trustee Smith (probable): in check definitely so um this is these are items that we didn't even get to right yeah

[1:44:48] Trustee Smith (probable): yeah so

[1:44:48] Voice 9: what we're suggesting then is that if quarterly meetings rather than just one yes

[1:44:56] Trustee Smith (probable): okay so we've voted on that already so i'm gonna move on and you're okay with it too

[1:45:01] Trustee Smith (probable): because i'm okay with it yeah trustee thomas yes he said he was okay oh do you have your hand up

[1:45:06] Trustee Smith (probable): again

[1:45:06] Voice 5: trustee thomas did you have your hand up again uh

[1:45:13] Voice 1: no i no i didn't thank

[1:45:16] Voice 10: you thank you

[1:45:16] Voice 10: yes so what am i just checking with the group executive committee meeting executive committee

[1:45:22] Voice 10: is meeting november 1st and 22nd is there an interest in making a request to them of having

[1:45:27] Voice 10: at the initial quarterly meeting as one of those two meetings it's

[1:45:32] Trustee Smith (probable): a great question when is our

[1:45:34] Trustee Smith (probable): next meeting november 3rd yeah november

[1:45:41] Trustee Yates: 24th oh

[1:45:43] Trustee Smith (probable): no

[1:45:45] Trustee Yates: sir that's october i'm in the wrong month uh

[1:45:47] Trustee Yates: november 21st next day

[1:45:49] Trustee Smith (probable): 21st so it will be the day before november 22nd uh november 1st is also the

[1:45:56] Trustee Smith (probable): oceans protection on specific i

[1:45:59] Voice 8: would suggest that's just

[1:46:00] Trustee Smith (probable): yeah i'm suggesting whether november

[1:46:03] Trustee Smith (probable): 22nd or

[1:46:07] Trustee Yates: you could invite them to yours on the 21st depending on what the scheduling is you

[1:46:12] Trustee Yates: can leave that to staff yeah

[1:46:14] Trustee Smith (probable): yeah oh those are both in-person meetings as well um

[1:46:19] Voice 14: ours isn't

[1:46:20] Voice 14: scheduled that way okay the 21st is on soon

[1:46:23] Trustee Smith (probable): yes okay yeah i see

[1:46:26] Trustee Smith (probable): okay

[1:46:27] Voice 3: why

[1:46:29] Trustee Smith (probable): don't we leave that to staff on that second november meeting if possible

[1:46:32] Trustee Smith (probable): or army okay thanks very much okay uh so moving on um next item is public acquisitions report

[1:46:46] Trustee Smith (probable): Am

[1:46:49] Voice 5: I missing something?

[1:46:51] Voice 5: I don't see that.

[1:46:54] Voice 5: Who would be speaking to that?

[1:46:56] Voice 5: It's probably you.

[1:46:58] Voice 5: Or

[1:46:58] Voice 14: do we need to speak to those?

[1:46:59] Voice 14: Is there anything specific?

[1:47:02] Voice 14: I don't

[1:47:02] Trustee Smith (probable): think there's anything that needs to be...

[1:47:05] Voice 14: Yeah, maybe

[1:47:06] Trustee Smith (probable): I'll ask people.

[1:47:07] Trustee Smith (probable): Yes, Trustee.

[1:47:08] Trustee Smith (probable): Could I have

[1:47:08] Trustee Smith (probable): just a little bit of context on Crystal Mountain

[1:47:12] Trustee Smith (probable): and the request for greater consultation by the Pinaka tribe?

[1:47:17] Trustee Smith (probable): I just don't

[1:47:19] Voice 12: have an application as post-public hearing.

[1:47:22] Voice 12: Oh, okay.

[1:47:23] Voice 12: I didn't want to mention that.

[1:47:24] Voice 12: It's a number of new applications come out yet.

[1:47:28] Voice 12: So I'm not sure how that plays, but...

[1:47:32] Trustee Smith (probable): But we can

[1:47:32] Trustee Smith (probable): see what the decision was that led to that, you know?

[1:47:35] Trustee Smith (probable): Because that's the public record.

[1:47:36] Trustee Yates: Can't really discuss it.

[1:47:37] Trustee Yates: No, but we

[1:47:38] Trustee Smith (probable): can tell them.

[1:47:39] Trustee Yates: Yeah, well, we can discuss the Island's Trust Conservancy component of it,

[1:47:42] Trustee Yates: as I understand it, with what we've got currently.

[1:47:45] Trustee Yates: but I would defer to Clarence Brader and possible support I have a declared conflict of interest

[1:47:51] Trustee Yates: yeah

[1:47:52] Voice 10: so the measure is declared conflict of interest so I am co-managing the file with

[1:47:58] Voice 10: Catherine Martel at this stage Penelaket have advised they have interest in further consultation

[1:48:03] Voice 10: and are in discussions with the applicant so we just are on hold pending further conversations

[1:48:10] Voice 10: that are going on, yeah.

[1:48:13] Voice 10: So how does that work if it's post-public hearing

[1:48:15] Voice 10: just in terms of process?

[1:48:17] Voice 10: So staff will be reporting to the LTC

[1:48:20] Voice 10: as developments arise,

[1:48:22] Voice 10: and then the LTC will have to decide

[1:48:24] Voice 10: to present and how

[1:48:26] Voice 11: it wishes to proceed at that time.

[1:48:27] Voice 11: I think from a conservancy perspective,

[1:48:29] Voice 11: we're just indefinitely on hold

[1:48:30] Voice 11: until we're told otherwise.

[1:48:32] Trustee Smith (probable): Oh, okay, all

[1:48:33] Voice 11: right, thank you.

[1:48:37] Trustee Smith (probable): Any other comments on this?

[1:48:41] Trustee Smith (probable): Okay, so the next one is budget report.

[1:48:46] Trustee Yates: The covenant

[1:48:47] Trustee Yates: report is next.

[1:48:51] Trustee Yates: I don't really have anything to add other than what's in front of you, happy to take questions.

[1:48:59] Trustee Smith (probable): Okay, and

[1:49:00] Voice 3: then any questions?

[1:49:04] Trustee Smith (probable): Hope I'm

[1:49:05] Voice 12: on the right page here.

[1:49:07] Voice 12: i'm looking at the covenant for our leaders um that's a covenant at the very bottom

[1:49:13] Voice 12: uh it says second to last century 2020 12 um uh yeah the trust council passed this motion

[1:49:24] Voice 12: uh issuing the naptap for the application until this has the date until december

[1:49:32] Voice 12: 2024 is that underway or is that worse yes

[1:49:36] Trustee Yates: so essentially when we get a NAPTEP application

[1:49:39] Trustee Yates: and trust council approves um approves issuing the NAPTEP certificate the tax exemption certificate

[1:49:45] Trustee Yates: but that approval only lasts we have two

[1:49:48] Trustee Yates: years essentially to close the application

[1:49:49] Trustee Yates: in this

[1:49:51] Trustee Yates: case we ran into some issues related to a mortgage registered on title and so we asked

[1:49:56] Trustee Yates: trust council to give us a little bit of extra time to work with the applicant to see if we

[1:49:59] Trustee Yates: and make our way through that issue we have not been able to make our way through the issue as

[1:50:04] Trustee Yates: of yet so it's possible that the application may close without um being able to conclude it

[1:50:11] Trustee Yates: properly um and we will report back to the board of them

[1:50:15] Voice 3: fantastic okay thank you thank you anything

[1:50:20] Voice 3: else on that.

[1:50:24] Trustee Smith (probable): Okay, the next item is the budget report. I'm presuming either

[1:50:36] Trustee Smith (probable): Director Rader or Manager Gaines would do that.

[1:50:40] Trustee Yates: Yeah, this is me. We are coming to the end of our

[1:50:45] Trustee Yates: second quarter of operations but you will note that some of the numbers particularly the staffing

[1:50:51] Trustee Yates: and the administrative costs have not been updated yet that's because we're just closing off those

[1:50:55] Trustee Yates: two large budget items um we're fairly on track at the moment um we have a hefty amount of money

[1:51:03] Trustee Yates: that we've already contracted out for property management and we're hoping that we'll continue to

[1:51:08] Trustee Yates: you know work through some of our projects and that that will be that's our largest outstanding

[1:51:12] Trustee Yates: standing budget item, hoping that it will be expended. We do still have a fair amount of room

[1:51:17] Trustee Yates: for discretion on where we allocate funds at the moment. And it's likely that we will have a little

[1:51:24] Trustee Yates: bit of a shortfall in terms of salaries, because we are going to have a little bit of a gap with

[1:51:29] Trustee Yates: our species at risk program. So we're trying to adapt to that. And then I don't know that there's

[1:51:37] Trustee Yates: anything else except that I will take questions if you have any. The Islands Trust Conservancy

[1:51:42] Trustee Yates: managed account skill note at the very bottom in the restricted funds and those are the ones that

[1:51:47] Trustee Yates: we managed to our own i had

[1:51:50] Voice 9: a question uh there are two items connected with training and conferences

[1:51:54] Voice 9: is one ward and the other staff yes that's

[1:51:57] Voice 9: right you might want to just mark staff for the second

[1:52:04] Trustee Smith (probable): any other questions uh trustee so um we had a bit of a challenge in fpc

[1:52:12] Trustee Smith (probable): to um i guess understand what ecosystem mapping was all about and i have strongly supported it

[1:52:21] Trustee Smith (probable): and but i see that it's

[1:52:23] Voice 14: not been spent so can you clarify what what that is for and are we

[1:52:31] Voice 14: not spending it because you don't have capacity

[1:52:34] Trustee Smith (probable): or people to do it or we don't but we need that

[1:52:38] Trustee Smith (probable): budget money for what, just in case?

[1:52:40] Trustee Yates: I will start, but I will likely defer a little bit to our

[1:52:43] Trustee Yates: ecosystem protection specialist after you tell.

[1:52:46] Trustee Smith (probable): And I know I've asked this question before, but

[1:52:48] Trustee Yates: yeah, it's just so that I have clarity as we go back into the financial planning discussions.

[1:52:53] Trustee Yates: Yeah, we've been debating this budget internally because usually what we actually need is very

[1:52:59] Trustee Yates: large chunks of money every five or so years to do a larger project. And yet we

[1:53:05] Trustee Yates: have this as an

[1:53:06] Trustee Yates: annual budget. In our ideal world, I think we would have some sort of building fund where we

[1:53:13] Trustee Yates: set aside a certain amount each year towards ecosystem mapping, but we have been successful

[1:53:19] Trustee Yates: in past years in finding smaller projects. I will just ask if Catherine Martel has anything

[1:53:25] Trustee Yates: additional to add.

[1:53:28] Voice 11: No, I mean, that's correct. I mean, I think another piece of it, as you mentioned,

[1:53:32] Voice 11: is capacity to to conceive of the project and build the business case within the cycle of time

[1:53:41] Voice 11: within the year it needs to be spent and so

[1:53:45] Trustee Yates: there's both pieces but of that but in the past

[1:53:49] Trustee Yates: when we've done so our larger mapping projects have been things like terrestrial ecosystem

[1:53:54] Trustee Yates: mapping which was a budget of several hundred thousand dollars that we did you know i want to

[1:54:00] Trustee Yates: say like 15 years ago and then we did an update about five years ago to that um and those are

[1:54:08] Trustee Yates: you know the initial budget was in the hundred thousand dollar range and then the update was

[1:54:14] Trustee Yates: more like a twenty five thousand dollar project

[1:54:16] Voice 2: um

[1:54:17] Trustee Yates: similarly when we do things like eelgrass mapping

[1:54:19] Trustee Yates: or um forage fish mapping um they are larger projects and what we've been successful doing

[1:54:27] Trustee Yates: doing in the past is kind of staging them so we do the southern islands first and then we do the

[1:54:31] Trustee Yates: northern islands

[1:54:32] Trustee Yates: or then we do how sound and then we can kind of work within the budget amounts we

[1:54:36] Trustee Yates: have but it's possible as we get closer to needing to update some of those mapping products

[1:54:44] Trustee Yates: that there may be a large financial ask i've

[1:54:48] Voice 11: been trying to find opportunities to coordinate

[1:54:51] Voice 11: with islands trusts mapping as well so last year maybe

[1:54:55] Voice 11: the year before when islands trusted it's

[1:54:57] Voice 11: bigger eelgrass mapping update we also tacked on a smaller canopy bulk health mapping

[1:55:03] Voice 5: piece

[1:55:04] Voice 11: and more recently I've been discussing with Director Frater and with some of the RPC staff

[1:55:11] Voice 11: or whatever body is called sea level rise mapping or some of these pieces that would fit in with

[1:55:18] Voice 11: with both but that appeals from a an efficiency perspective but seems to be too many immovable

[1:55:28] Voice 11: objects all in one place well this is the piece we have

[1:55:31] Trustee Smith (probable): to figure out because it why are we so

[1:55:34] Trustee Smith (probable): hamstrung with our fiscal year if if every five years you need a large chunk of money and yet

[1:55:40] Trustee Smith (probable): every fiscal we have to fight for 18 000 that doesn't get spent it ends up being it's an argument

[1:55:46] Trustee Smith (probable): that defeats itself to financial planning committee they're just they are not going to

[1:55:50] Trustee Smith (probable): support it so making a case that there is there's a strategy there's a reason behind it but it's a

[1:55:57] Trustee Smith (probable): every five years this needs to be updated and it will serve this body this body in this body

[1:56:03] Trustee Smith (probable): again this is the conversation that needs to be had with regional planning you know the mapping

[1:56:08] Trustee Smith (probable): piece i think is key to everything understanding what the data is telling us in an actively

[1:56:15] Trustee Smith (probable): managed way so that we're not just making decisions in a void would serve both conservancy

[1:56:22] Trustee Smith (probable): and so it's it's a conversation that keeps coming up I just need to understand it a bit better so

[1:56:27] Trustee Smith (probable): that we can create a strategy well

[1:56:30] Voice 11: there's a corollary project happening right now the coastal

[1:56:32] Voice 11: Douglas fir conservation program has been working with UBC botanical garden all places on a much

[1:56:40] Voice 11: bigger regional biodiversity mapping project where for the last couple of years there was a workshop

[1:56:45] Voice 11: in Vancouver last year there's one coming up here in a couple of weeks that I'm going to be part of

[1:56:50] Voice 11: where they're pulling in all sorts of experts on different topics largely to do with climate

[1:56:57] Voice 11: change and species and then

[1:56:59] Voice 11: also mapping and trying to bring in planners and and other local

[1:57:03] Voice 11: government bodies okay what have we got

[1:57:05] Voice 3: what

[1:57:06] Voice 11: do we need yeah what have we got that no one knew we

[1:57:09] Voice 11: had because it's lurking in some archive in some ministry of forest somewhere and trying to really

[1:57:15] Voice 11: get some group perspective around where the gaps are and then cdfcp has also got a postdoc who just

[1:57:21] Voice 11: started a couple of weeks ago to start filling some of those gaps of taking all the different

[1:57:26] Voice 11: pieces and trying to turn them into something they're doing a pilot with sunshine coast

[1:57:30] Voice 11: regional district right now

[1:57:31] Voice 2: and so

[1:57:32] Voice 11: i'm really hopeful that as some of these other

[1:57:37] Voice 11: regional initiatives coalesce, there will

[1:57:40] Voice 11: be good opportunities for us to use that ecosystem mapping

[1:57:44] Voice 11: budget in ways that will be really effective, that we can piggyback on other projects.

[1:57:48] Trustee Smith (probable): But we need the

[1:57:48] Voice 11: money

[1:57:49] Trustee Smith (probable): in that budget in order

[1:57:51] Trustee Smith (probable): to jump in because we have to have some reason to

[1:57:55] Trustee Smith (probable): have a piece. I'm

[1:57:58] Trustee Smith (probable): just trying to understand

[1:57:59] Voice 11: it. So it's a set aside for opportunity more than

[1:58:02] Voice 11: anything i think at this

[1:58:03] Voice 11: point that's not being fully taken advantage of okay so we can participate

[1:58:08] Trustee Smith (probable): eventually because we have there are there any other comments on this well i'm not sure if this

[1:58:13] Voice 13: fits in with that or not i think probably does so a couple weeks ago i was really disturbed that

[1:58:20] Voice 13: the regional planning committee had dropped the finishing off the eelgrass mapping it's expensive

[1:58:24] Voice 13: it's a hundred thousand dollars but for me it's like well you have to finish it because you can't

[1:58:30] Voice 13: do your shoreline zoning without it but

[1:58:33] Voice 13: then I thought well is it the regional planning committee's

[1:58:36] Voice 13: responsibility I think it is in a way because the one thing all the islands have is a shoreline

[1:58:41] Voice 13: that's the one thing all of the trust islands have in common is shoreline zoning and then I thought

[1:58:47] Voice 13: well is it more conservancy work and if it was where would they get a hundred thousand dollars

[1:58:53] Voice 13: so I kind of don't want that to be lost because I've had a number of people like two people from

[1:58:59] Voice 13: the pacific salmon foundation actually contacted me to say well what do you mean you know they're

[1:59:04] Voice 13: not going to finish yet but

[1:59:06] Voice 13: they also know of places where there's funding and you know so it

[1:59:10] Voice 13: seems like we could probably get that done if we knew where to ask for the money like who would

[1:59:16] Voice 13: help us and if we knew which body to assign it to if the regional planning committee doesn't want

[1:59:22] Voice 13: to take it

[1:59:23] Trustee Smith (probable): so can i make a suggestion and maybe this isn't the right way to go but just to put

[1:59:28] Trustee Smith (probable): it out there that uh it seems to me that we do along we've asked in the budget um we've asked

[1:59:37] Trustee Smith (probable): in to have some strategies for why we need money for various things and that earlier discussion

[1:59:43] Trustee Smith (probable): and maybe we need a um the business case for why we need to do the system back within that

[1:59:51] Trustee Smith (probable): because perhaps we haven't done that in a way and it could include i mean i think what katherine

[1:59:58] Trustee Smith (probable): and just told her this is fantastic.

[2:00:00] Trustee Smith (probable): it would include this leveraged concept that there's all these other people doing it and if

[2:00:05] Trustee Smith (probable): we want to be part of it and get done what we need we have to have some money to put into the bigger

[2:00:10] Trustee Smith (probable): collective effort and so that would be part of the business case is that an onerous thing to you

[2:00:15] Trustee Smith (probable): you just want to if we had a motion to do that yes well

[2:00:18] Trustee Yates: i just want to point out the motion

[2:00:20] Trustee Yates: that we have is more related to property management which is less about this um the

[2:00:25] Voice 2: The

[2:00:25] Trustee Yates: board did just pass a resolution to discuss further with the executive committee areas for overlap and mapping.

[2:00:33] Trustee Yates: And I

[2:00:33] Trustee Yates: almost wonder if that could be part of the next meeting that you have with executive committee to talk about how to resource that.

[2:00:40] Trustee Yates: Because in the past, we have done partner projects with the planning department and that could be, but we need to have that communication between the bodies, right?

[2:00:50] Voice 1: Right.

[2:00:51] Trustee Yates: So either regional planning committee needs to ask us to ask the board to partner with it on certain projects or vice versa.

[2:00:58] Trustee Yates: With the eelgrass mapping project, it hasn't, although we've been aware of it, it hasn't been a priority for Island Stress Conservancy because we do have a data set that we have been able to use for planning purposes.

[2:01:11] Trustee Yates: And so it has, you know, from a staff perspective, staff allocation is has been put to other projects.

[2:01:18] Trustee Yates: projects um so you know if i was a staff member recommending at this point

[2:01:22] Voice 1: i think as a manager

[2:01:23] Trustee Yates: i would recommend that we not make it a project of isles trust conservancy board but if we have

[2:01:29] Trustee Yates: eighteen thousand dollars in mapping for ecosystem mapping and regional planning committee had staff

[2:01:34] Trustee Yates: allocation and they could ask us to put that so those are the kinds of conversations you could

[2:01:39] Trustee Yates: have with the executive city when you get there but

[2:01:43] Trustee Smith (probable): to do that we have to have a briefing underneath

[2:01:45] Trustee Smith (probable): yes like to have a meaningful discussion if we put ecosystem mapping on the joint agenda

[2:01:51] Trustee Smith (probable): and that takes staff time it does so that's why i'm wondering and there's a

[2:01:56] Trustee Smith (probable): there's a larger

[2:01:57] Trustee Smith (probable): policy discussion that how we network into the province's forest landscape planning and wildfire

[2:02:04] Trustee Smith (probable): management and biodiversity and ecosystem health framework which they're launching so at ubcm there

[2:02:10] Trustee Smith (probable): there was a huge panel on launching all these new initiatives and the conversation is shifting

[2:02:16] Trustee Smith (probable): because of the tremendous pressure from wildfires to actually address, again, back to what they were

[2:02:23] Trustee Smith (probable): trying to do in the 90s, forest landscape planning. So there's more of a proactive stance,

[2:02:29] Trustee Smith (probable): I think, that the province is taking, but we need to have the understanding and the policy work.

[2:02:35] Trustee Smith (probable): so how do we fit into that larger conversation and there's so many missing pieces my brain is

[2:02:41] Trustee Smith (probable): breaking a little bit

[2:02:42] Trustee Smith (probable): right now but it's important that we're part of that as an ecological approach

[2:02:47] Trustee Smith (probable): to climate change so

[2:02:50] Voice 14: that's my question yeah

[2:02:52] Trustee Smith (probable): like it you know uh that would be part of then what we

[2:02:55] Trustee Smith (probable): want to talk about yeah exactly yeah but

[2:02:57] Trustee Smith (probable): it does require you to like it just does totally so do we

[2:03:02] Trustee Smith (probable): have to have a motion to ask for that or uh is that something that would just happen or yeah um

[2:03:08] Trustee Smith (probable): that

[2:03:09] Voice 12: we have a discussion with the ec and that uh ec staff create that briefing i would figure

[2:03:17] Voice 12: out direction after um at least raise

[2:03:21] Voice 12: it as a discussion topic yeah but ec doesn't hold

[2:03:24] Trustee Smith (probable): we wouldn't have the knowledge of what what the needs are so i think if itc can clarify

[2:03:34] Trustee Smith (probable): the needs and regional planning committee because that's where mapping is crucial for

[2:03:40] Trustee Smith (probable): designing where to put infrastructure those two departments essentially i know we're not a

[2:03:47] Trustee Smith (probable): department but we need to identify the the needs and the gaps and then have that conversation with

[2:03:53] Trustee Smith (probable): EC so I don't know if EC

[2:03:54] Voice 3: would be able

[2:03:55] Trustee Smith (probable): to lead that conversation I don't know

[2:03:59] Trustee Smith (probable): so I'm just going

[2:04:01] Trustee Smith (probable): to put this on staff like I just don't know how to move forward because I'm aware that that is

[2:04:08] Trustee Smith (probable): you know it's actually not trivial to write it down I mean you know we have to include what

[2:04:15] Trustee Smith (probable): happened at UBCM we have to include where the province is going we have to include our needs

[2:04:21] Trustee Smith (probable): this whole idea of mapping for sea level rise is part of it and that is that's a piece of work

[2:04:29] Trustee Smith (probable): I mean even to do the briefing is a piece of work to have the discussion I think but maybe I'm not

[2:04:34] Trustee Smith (probable): maybe I'm wrong either

[2:04:37] Trustee Yates: any to my suggestion feel free

[2:04:40] Trustee Yates: to leave in here director there is that you

[2:04:42] Trustee Yates: not say by November 22nd staff

[2:04:45] Trustee Yates: will have a briefing about gap analysis of mapping because

[2:04:48] Trustee Yates: i think that that's a little tight for us

[2:04:50] Trustee Yates: um you could have a conversation to explore the topic

[2:04:54] Trustee Yates: with executive committee in november and then perhaps at that meeting ask for us to identify

[2:04:59] Trustee Yates: those jabs um and then if you do ask us to do that i think i would not ask for it again because

[2:05:08] Trustee Yates: of workload issues i would give us a fair chunk of time to perhaps work through that you know

[2:05:14] Trustee Yates: three years or months or something like that. But we could give some thought to how much work it

[2:05:19] Trustee Yates: would be prior to that November meeting. Does that sound simple?

[2:05:24] Voice 10: I had my hand

[2:05:25] Trustee Yates: up. Yeah. I wanted to

[2:05:26] Voice 10: reflect just on the workloads first half. Yeah. And so

[2:05:28] Voice 10: I would echo that. That said, I do find

[2:05:31] Voice 10: value in capturing these types of conversations in your follow-up action list, because sometimes

[2:05:35] Voice 10: you have this conversation, you hit on a theme, but unless it's documented somewhere, it kind of

[2:05:40] Voice 10: vanishes into the mists of time. But I would just echo the concern around, please don't ask for

[2:05:44] Voice 10: things to be delivered in a short time frame.

[2:05:46] Voice 10: But I do recommend capturing this interest

[2:05:49] Voice 10: in some type of resolution such that we can carry it forward and keep that memory going

[2:05:54] Voice 10: about this conversation and your interest in that.

[2:05:58] Trustee Smith (probable): So the other initiatives underway,

[2:06:01] Trustee Smith (probable): could

[2:06:01] Voice 14: this be captured under biodiversity? And what was brought forward to Trust

[2:06:08] Trustee Smith (probable): Council, I'm just looking at March 7th, the Regional Planning Committee and Press Programs

[2:06:13] Trustee Smith (probable): Committee consider how the Montreal Charter on Biodiversity impacts the work of the Islands Trust

[2:06:18] Trustee Smith (probable): and share their thinking back. So there's now a working group on how is the Islands Trust going

[2:06:23] Trustee Smith (probable): to meet the directives of the Montreal Charter on Biodiversity. The Islands Trust has made many

[2:06:30] Trustee Smith (probable): resolutions in the past to create programs to support biodiversity. How do you protect

[2:06:35] Trustee Smith (probable): biodiversity without good mapping so that's a whole strategic approach and I think maybe the

[2:06:42] Trustee Smith (probable): maybe some thinking could be done with this working group on an approach and then we can

[2:06:49] Trustee Smith (probable): let me incubate it a little bit perhaps I'm on that working group unfortunately

[2:06:54] Trustee Smith (probable): anybody

[2:06:54] Voice 3: else wants to join

[2:06:55] Trustee Smith (probable): because it's one more group than I seem to be able to handle right now

[2:07:00] Trustee Smith (probable): but how do we how can we review the goals and targets of the protocol and

[2:07:08] Voice 14: then the honest

[2:07:08] Voice 14: trust can contribute to that i don't know getting lost okay

[2:07:13] Trustee Smith (probable): so um i just want to hear what i'm

[2:07:15] Trustee Smith (probable): saying here first of all with the coming um montreal global biodiversity framework which

[2:07:21] Trustee Smith (probable): canada's bought into which columbia has bought into so and there's many things there's the target

[2:07:27] Trustee Smith (probable): three about protected areas but there's one about climate change it's a lot of targets that relate

[2:07:32] Trustee Smith (probable): to us that we implement there's one on on the whole indigenous issues there's just a lot that's

[2:07:40] Trustee Smith (probable): actually my my actual day job okay so i know quite a bit about that i was at pot 15 excellent so

[2:07:46] Trustee Smith (probable): anyways i'm just saying that um i i think it's really good to like you know think about what

[2:07:51] Trustee Smith (probable): what we've all agreed to globally and what's our part of it.

[2:07:54] Trustee Smith (probable): And I do have a part of it. So, but I

[2:07:58] Voice 1: don't know how to go full.

[2:07:59] Trustee Smith (probable): I

[2:07:59] Voice 1: love what you

[2:08:00] Trustee Smith (probable): said, but somewhere, if we have a motion,

[2:08:03] Trustee Smith (probable): then it's in the action in the action items and we'll always follow it.

[2:08:08] Trustee Smith (probable): We can put a proposed date or something, you know,

[2:08:13] Trustee Smith (probable): far from now if we want, which would show up, you know, on that,

[2:08:17] Trustee Smith (probable): or we can just put it in there as an action item just um it's a proposal or something i can't

[2:08:23] Trustee Smith (probable): remember how you word that um but think about this over lunch yes yeah and and just to say that

[2:08:29] Trustee Smith (probable): i also um i'm just wondering if we shouldn't have some can we do this like just have a little

[2:08:36] Trustee Smith (probable): working group i feel a little bit embarrassed because this is actually my day job we have so

[2:08:42] Trustee Smith (probable): so much material you know I'm working on a report right now with case studies in local areas and how

[2:08:48] Trustee Smith (probable): people are implementing that um I feel I should somehow be able to pass that on to you I don't

[2:08:55] Trustee Smith (probable): know how to do that but it feels embarrassing because I do do that for other people and ECCC

[2:09:01] Trustee Smith (probable): pays me to do that like other people pay me to do that so if we had some sort of working group

[2:09:05] Trustee Smith (probable): where there was a context where maybe um we need direction in the working group there's it's just

[2:09:11] Trustee Smith (probable): trustees at the moment and and what's the

[2:09:13] Voice 14: working group it is uh so it's on the it's to address

[2:09:18] Voice 14: how so

[2:09:22] Trustee Smith (probable): appointing two members to form a joint working group so this is from rpc regional

[2:09:26] Trustee Smith (probable): planning committee to review the goals and targets of the coming montreal protocol and report on how

[2:09:31] Trustee Smith (probable): the allen's trust could best incorporate and contribute to these and so trustees fast allen

[2:09:36] Trustee Smith (probable): alan patrick and myself but it's just regional planning and i think is this the place where we

[2:09:42] Trustee Smith (probable): need to incubate the larger goal global goals like you're saying and then where's canada

[2:09:47] Trustee Smith (probable): and then how does the conservancy and regional planning we want to put forward some ideas not

[2:09:53] Trustee Smith (probable): that staff can i don't know if we're ready to do the work right now but we need to figure it out

[2:09:59] Trustee Smith (probable): what is the way forward so i mean if you wanted to join the working group i'm not

[2:10:06] Trustee Smith (probable): sure i would

[2:10:06] Trustee Smith (probable): be allowed like there's well I don't know I'm asking you it's

[2:10:09] Voice 14: like in the

[2:10:09] Trustee Smith (probable): same way that yeah

[2:10:11] Trustee Smith (probable): the

[2:10:12] Voice 10: working yes if you wish to join four trustees discussing a topic and convening advice no

[2:10:17] Voice 10: concern

[2:10:17] Voice 14: yeah

[2:10:18] Voice 10: but I think they'd be grateful first yeah

[2:10:20] Voice 14: I would be probably I should because I

[2:10:22] Trustee Smith (probable): actually do one no you actually know it's not a protocol by the way like I mean this is the thing

[2:10:28] Trustee Smith (probable): like okay yeah but it doesn't matter sure I can explain to you what okay yeah um sure maybe that's

[2:10:34] Trustee Smith (probable): one thing that we can do is that we would have

[2:10:36] Trustee Smith (probable): a representative from ITC board on that.

[2:10:40] Trustee Smith (probable): It's officially a working group.

[2:10:42] Voice 10: The one thing about working groups,

[2:10:45] Voice 10: it's a method of getting things done. They're informal. They're not

[2:10:50] Voice 10: public meetings. It's

[2:10:51] Voice 10: simply a number of trustees getting together to craft advice back to a committee of some sort.

[2:10:57] Voice 10: You could be appointed to it or simply they could invite you to come and speak with them.

[2:11:01] Voice 10: okay well okay i'm

[2:11:03] Voice 10: here to enforce with invite

[2:11:04] Trustee Smith (probable): you to come

[2:11:06] Trustee Smith (probable): that's fine that it doesn't need to be formal so that's okay so yes yeah okay so um but we

[2:11:14] Trustee Smith (probable): still need do we need a motion to put it on the action that's what that

[2:11:18] Trustee Yates: to put which piece on the

[2:11:21] Trustee Smith (probable): piece on

[2:11:21] Trustee Smith (probable): would be um some uh the okay so in my head it's the business case for uh ecosystem mapping

[2:11:31] Trustee Smith (probable): long term or long-term ecosystem mapping i

[2:11:35] Trustee Yates: what i'm wondering because you do have it again like

[2:11:37] Trustee Yates: on your topics for executive committee i'm wondering

[2:11:40] Trustee Yates: if staff could as we craft that agenda

[2:11:43] Trustee Yates: just give some thought to that topic and then when we meet or when you meet with executive committee

[2:11:49] Trustee Yates: we could give you some guidance

[2:11:51] Trustee Yates: on what kind of timelines we could work in

[2:11:53] Trustee Yates: and what I agree. So

[2:11:55] Trustee Smith (probable): we don't need

[2:11:55] Trustee Smith (probable): a motion now. I

[2:11:56] Trustee Yates: don't think so because

[2:11:57] Trustee Yates: it's covered in the other resolution

[2:11:59] Trustee Yates: that you asked.

[2:12:01] Trustee Smith (probable): Great. Everybody comfortable with that?

[2:12:03] Trustee Smith (probable): Yes. Okay, thanks.

[2:12:05] Voice 3: I'm just

[2:12:05] Trustee Smith (probable): something great. I can feel it.

[2:12:07] Trustee Smith (probable): I don't know what it is yet.

[2:12:09] Trustee Smith (probable): Oh my God.

[2:12:10] Trustee Smith (probable): I know.

[2:12:11] Trustee Smith (probable): He's never fallen off.

[2:12:13] Trustee Smith (probable): Okay, so that was

[2:12:16] Trustee Smith (probable): that was the financial

[2:12:17] Trustee Smith (probable): that was the budget

[2:12:18] Trustee Smith (probable): I feel we've done the executive

[2:12:23] Trustee Smith (probable): executive committee update

[2:12:24] Trustee Smith (probable): we haven't done that

[2:12:26] Trustee Smith (probable): are you going to do, no that was just our

[2:12:29] Trustee Smith (probable): liaison on

[2:12:30] Trustee Smith (probable): the next agenda

[2:12:31] Trustee Smith (probable): and I want to make people aware

[2:12:33] Trustee Smith (probable): it's 12-17 so you do

[2:12:35] Trustee Smith (probable): have to move

[2:12:35] Trustee Smith (probable): pretty quickly

[2:12:37] Trustee Smith (probable): let me just see if there's

[2:12:39] Trustee Smith (probable): anything else in executive

[2:12:41] Trustee Smith (probable): committee

[2:12:44] Trustee Smith (probable): so

[2:12:44] Trustee Smith (probable): So, went to UBCM and that was a huge learning curve for me.

[2:12:53] Trustee Smith (probable): We had really cordial, great meetings with the Minister of Municipal Affairs and Kang and her staff

[2:13:00] Trustee Smith (probable): and with the Minister Fleming, Moti Transportation and their staff.

[2:13:07] Trustee Smith (probable): And I would say one key thing that came out of that meeting is a very positive indication that if active transportation plans were sort of networked together as a collective ask from the Islands Trust, there would be probably some support for creating island specific, I won't say funds, but something, a program.

[2:13:37] Trustee Smith (probable): potentially could be tailored to the islands and so that's been a big ask is is um we're not

[2:13:44] Trustee Smith (probable): highways and yet we are in this archaic sort of um system and then what else so i did the the

[2:13:53] Trustee Smith (probable): wildfire and there is going to be a report on out on ubcm there's a lot of key resolutions but the

[2:13:58] Trustee Smith (probable): The wildfire management climate change panel was really key.

[2:14:05] Trustee Smith (probable): Colin Mahoney, the lead research climatologist,

[2:14:11] Trustee Smith (probable): they've created a future forest ecosystem center

[2:14:14] Trustee Smith (probable): to work on climate change adaptation

[2:14:16] Trustee Smith (probable): and translating climate change, climate model projections

[2:14:21] Trustee Smith (probable): into guidance for tree species selection.

[2:14:24] Trustee Smith (probable): election uh it was it was a very rich um sort of panel discussion and so i think watching what the

[2:14:33] Trustee Smith (probable): province undertakes in terms of targeted uh programs for forest management i think things

[2:14:42] Trustee Smith (probable): are shifting finally in the direction of well how are we going to actually create healthy ecosystems

[2:14:47] Trustee Smith (probable): that will be resilient and resistant to wildfire i don't know maybe they've talked about this before

[2:14:54] Voice 3: I'm so excited

[2:14:55] Trustee Smith (probable): there was a real urgency um and and the science was you know shocking and

[2:15:01] Trustee Smith (probable): terrifying actually um

[2:15:03] Voice 14: 11 million hectares of old growth in the forest 3.2 percent of that is in

[2:15:09] Trustee Smith (probable): the fire parameters so I think the province is finally paying attention to um how its forest

[2:15:15] Trustee Smith (probable): management practices have perhaps led us into a perilous situation no offense province

[2:15:23] Trustee Smith (probable): events and now you're doing great um and then our next uh we're actually going to be meeting next

[2:15:29] Trustee Smith (probable): week with bone island municipal council and the reason i bring this up is because uh our

[2:15:38] Trustee Smith (probable): uh so executive committee had to review this big bylaw and ocp proposed ocp to transform cape

[2:15:48] Trustee Smith (probable): project curtis into a regional park this is metro vancouver's um proposal as well as 100

[2:15:55] Trustee Smith (probable): potential camping spots overnight camp spots and as we went through our policy statement all

[2:16:02] Trustee Smith (probable): all we can reply to is does it meet um the the standards of our policy statement or not and what

[2:16:12] Trustee Smith (probable): what I realized is how desperately we need to amend our policy statement.

[2:16:17] Trustee Smith (probable): We need

[2:16:18] Trustee Smith (probable): that project finished because there's some of the things that the

[2:16:21] Trustee Smith (probable): public is asking for First Nations engagement. That's critical. And, um,

[2:16:27] Trustee Smith (probable): it's,

[2:16:28] Trustee Smith (probable): you can't even ask for it to be met because the criteria is not in our very

[2:16:33] Trustee Smith (probable): outdated policy statement. So, uh,

[2:16:35] Trustee Smith (probable): we're meeting with them officially, um, next week and we'll hash that out.

[2:16:40] Trustee Smith (probable): but it's very interesting conversation about how policies affect land use planning and

[2:16:47] Trustee Smith (probable): municipality. And yeah, anyway, if you have any questions about EC, I'm sure I have notes in

[2:16:53] Trustee Smith (probable): there somewhere. I have many

[2:16:55] Trustee Smith (probable): questions. Any questions for Trustee Elliott on the,

[2:17:02] Trustee Smith (probable): was that the executive committee update? Yes. What about the financial planning committee?

[2:17:07] Trustee Smith (probable): is that you who's on that is that you as well oh i am on the phone

[2:17:16] Voice 13: i am but i wasn't at the last meeting i actually had to miss the last i had a medical appointment

[2:17:23] Voice 13: in town and i missed the whole meeting um but i made sure to sit right beside

[2:17:27] Voice 13: trustee joe bernardo at council last week get the updates

[2:17:34] Voice 13: and it's we had some interesting discussions about his financial priorities and my financial

[2:17:40] Voice 13: priorities okay

[2:17:43] Trustee Smith (probable): so maybe we won't have an update on that right now because we missed it

[2:17:46] Trustee Smith (probable): the next thing was the trust council update so one of the trustees want to do an update on trust

[2:17:52] Trustee Smith (probable): council yeah yes from my group yes from my perspective

[2:17:56] Voice 12: as a first year trustee i found it

[2:17:58] Voice 12: very educational a lot of the theme was uh visioning visioning for the alice trust in the

[2:18:04] Voice 12: future we're allowed to determine what the how long in the future is that five years is that

[2:18:09] Voice 12: 500 years or 100 years so it was a really good um really good experience to be able to kind of

[2:18:19] Voice 12: you know fine-tune that lens and how i how i see this this job look at it a little more kind of a

[2:18:25] Voice 12: a macro level of where where i should be thinking where when i'm making decisions around land use

[2:18:30] Voice 12: planning or you know looking

[2:18:32] Voice 12: at a development permit too to realize that the long long-term

[2:18:37] Voice 12: impact from the decisions that i make at each meeting how important that is that i

[2:18:42] Voice 12: make sure i have a clear vision what the future is like so i found that piece particularly

[2:18:49] Voice 12: particularly um informative um what else

[2:18:53] Trustee Smith (probable): is there I think that's about for me anyway but

[2:18:56] Trustee Smith (probable): that was my favorite piece it was a pretty big encompassed meeting um it's an ambitious agenda

[2:19:03] Trustee Smith (probable): yeah the vision was good

[2:19:06] Trustee Smith (probable): kind of separate the in-camera stuff don't talk about yeah

[2:19:11] Voice 12: just

[2:19:12] Trustee Smith (probable): in-camera stuff

[2:19:12] Voice 12: pops in my head

[2:19:14] Voice 12: did you have anything that well

[2:19:17] Voice 13: i i was um once again delighted by the fact that we could meet

[2:19:21] Voice 13: in person and that we could also meet on one of the islands we are supposed to be stewarding

[2:19:28] Voice 13: and caring for and that makes a big difference i think to our outlook as to you know well we

[2:19:34] Voice 13: so someone from the north islands for example can see what the southern islands are doing and

[2:19:41] Voice 13: and what their transportation is like,

[2:19:42] Voice 13: and what their pathways are like,

[2:19:43] Voice 13: what their farms look like,

[2:19:45] Voice 13: and their hilly roads,

[2:19:47] Voice 13: and their bakery.

[2:19:50] Voice 13: I think I'm an expert at island bakeries,

[2:19:53] Voice 13: which we don't actually have one.

[2:19:55] Voice 13: I'm capable of one.

[2:19:56] Voice 13: Anyway, I just so enjoy being in the place

[2:20:02] Voice 13: we're supposed to be working.

[2:20:04] Voice 13: And I think it's really good

[2:20:06] Voice 13: for our notion of federalism

[2:20:08] Voice 13: to realize what, you know,

[2:20:10] Voice 13: oh you have to deal with that oh so do we oh look at this you've got that how did you get those

[2:20:14] Voice 13: pathways anyway and work on things that are common to us and things that are different to us

[2:20:21] Voice 13: and it was a wonderful venue it was a beautiful timber frame community home on pinto ivory

[2:20:28] Voice 13: and you know you can see the love that the community has put into that building

[2:20:33] Voice 13: to make it such a wonderful thing and the food was the best i've ever had at any trust council

[2:20:41] Voice 13: and that does make a difference when you're meeting for three days yeah okay

[2:20:46] Voice 13: so i'm going

[2:20:46] Voice 13: to interrupt you because i just

[2:20:47] Trustee Smith (probable): i'm worried about time yeah and that i just hate your business life

[2:20:50] Trustee Smith (probable): yeah it was a great meeting and i will tell people that i did make a presentation on your behalf

[2:20:56] Trustee Smith (probable): and i don't know it went off well but um i do have notes if you want to see them but i will

[2:21:02] Trustee Smith (probable): be honest i never stick to my notes when i speak

[2:21:05] Trustee Smith (probable): so some other trustees did ask me for my notes

[2:21:08] Trustee Smith (probable): Cindy it's all good and

[2:21:10] Voice 3: if you want

[2:21:10] Trustee Smith (probable): them you're welcome to see them but um they uh I can't say

[2:21:14] Trustee Smith (probable): actually said what's in those films yeah I think it translated well and I think it was incredibly

[2:21:20] Trustee Smith (probable): useful and helpful to have you there so thank you for making that presentation a lot of the

[2:21:25] Trustee Smith (probable): work of the conservancy is still not well understood so you hit some key points that

[2:21:30] Trustee Smith (probable): really helped everybody understand the larger context and I will let you know that I that uh

[2:21:36] Trustee Smith (probable): uh ross did ross said people did again good but a challenge to like what are you going to do next

[2:21:44] Trustee Smith (probable): time so i've already thought about what i'd like to do next time but we can talk about that

[2:21:50] Trustee Smith (probable): i think i should talk about nap tips

[2:21:54] Trustee Smith (probable): i was

[2:21:56] Trustee Smith (probable): going to suggest that so there's actually a need for some education and information about

[2:22:03] Trustee Smith (probable): about NAPTEPs and we were discussing it a little bit afterwards because there's some

[2:22:08] Trustee Smith (probable): misunderstanding about the effects on other landowner taxpayers because of those certificates

[2:22:15] Trustee Smith (probable): so what are the actual numbers that we're talking about because we don't really want to have these

[2:22:21] Trustee Smith (probable): arguments in trust council about the very basis of an incredible program that is a leader in Canada

[2:22:28] Trustee Smith (probable): that and um took you know 10 years to get into place so having a little bit of education or

[2:22:34] Trustee Smith (probable): information about um what is the program about might be helpful and even though it is a trust

[2:22:42] Trustee Smith (probable): council program we do administer it so i think i'm okay that'd be great with that yeah it'd be

[2:22:49] Trustee Smith (probable): wonderful um so the next item is um the trustee round table which i hope people are comfortable

[2:22:57] Trustee Smith (probable): with this but i'd like to defer that item to after the in-camera meeting so

[2:23:01] Trustee Smith (probable): this is actually the most

[2:23:02] Trustee Smith (probable): interesting part of the meeting but still i'm worried about time

[2:23:05] Voice 13: um well on that note chair

[2:23:07] Voice 13: smith we had to defer well we had to not do it at council yeah okay

[2:23:11] Voice 13: so

[2:23:12] Trustee Smith (probable): then um the next item is

[2:23:15] Trustee Smith (probable): public comments and delegations but we do have a public here listening in and i do just want to

[2:23:21] Trustee Smith (probable): acknowledge them and see if there's anybody who had a particular item that they wanted to

[2:23:28] Trustee Smith (probable): raise with us or just say to us is there any way for the public to be yeah

[2:23:34] Trustee Yates: they can if you're a

[2:23:36] Trustee Yates: public member we can you can raise your hand and we can the chair can choose to acknowledge you

[2:23:43] Trustee Yates: and we have two members currently on the line a Jeffrey and a Liz so

[2:23:48] Trustee Smith (probable): Jeffrey and Liz do either

[2:23:50] Trustee Smith (probable): if you want to say anything or you're just happy to listen in either is okay no hands raised

[2:23:59] Trustee Smith (probable): that's okay thank you know and you can always i'll probably ask that at the end of the meeting

[2:24:03] Trustee Smith (probable): um the next item is new business is there any new business that people want to raise

[2:24:11] Trustee Smith (probable): no uh the next item is the next meeting which is november 21st we've already decided on that

[2:24:17] Trustee Smith (probable): and scheduling is so crazy with the uh staff to organize everyone's schedule so i don't think

[2:24:22] Trustee Smith (probable): we can change that but it will be by zoom um and then what i'd like to do is close this meeting so

[2:24:31] Trustee Smith (probable): i'll need a motion to close the meeting and then we will open up we have another actually 10 minutes

[2:24:36] Trustee Smith (probable): to start the encountering so can i have someone read the motion maybe i'll let jesse close yeah

[2:24:43] Trustee Smith (probable): there's a motion that you have to be

[2:24:45] Voice 9: closed to the public in accordance with the community

[2:24:48] Voice 9: Charter Part 4, Division 3, Section 91E, the acquisition, disposition, or expropriation

[2:24:55] Voice 9: of land or improvements, if the Board considers that disclosure could reasonably be expected

[2:25:00] Voice 9: to harm the interests of the Alliance Trust Conservancy Board and one receipt of advice

[2:25:08] Voice 9: that is subject to solicitor-client privilege, including communications necessary for that

[2:25:13] Voice 9: purpose. Negotiations and related discussions respecting proposed provision of a service that

[2:25:20] Voice 9: are at their preliminary stages and that in the view of the board could reasonably be expected

[2:25:25] Voice 9: to harm the interests of the Islands Trust Conservancy Board if they were held in public

[2:25:31] Voice 9: and that staff be invited to remain in the meeting.

[2:25:34] Trustee Smith (probable): Ms. Essinger,

[2:25:35] Trustee Smith (probable): Trustee Elliott, all those in favor? Okay, so the meeting is now closed and

[2:25:42] Trustee Smith (probable): we'll go into the encounter meeting for 10 minutes before lunch. Whoever's doing the technical stuff.

[2:25:54] Trustee Yates: Coraline, can you just confirm, I think I just heard that

[2:25:57] Trustee Yates: we've been locked to the public and we actually do need to

ADOPTED 
Islands Trust Conservancy Board ADOPTED Page 1 of 6 
Regular Meeting Minutes                           
October 3, 2023
 
Islands Trust Conservancy Board 
Minutes of the Regular Meeting 
 
Date:  
Time:  
Location:  
Tuesday, October 3, 2023 
10:00 a.m. 
Islands Trust Victoria Boardroom 
200‐1627 Fort Street, Victoria, BC 
 
Board Members Present Risa Smith, Chair 
 Susan Yates, Vice Chair 
 Charles Kahn, Trustee 
 Ken Thomas, Trustee (attended electronically) 
 Lisa Gauvreau, Trustee 
 Tobi Elliott, Trustee, joined the meeting at 10:07 a.m. 
  
Staff Present Kate Emmings, Islands Trust Conservancy Manager 
 Clare Frater, Director, Trust Area Services 
 Carla Funk, A/Strategic Fund Development Specialist 
 Corlynn Strachan, Administrative Assistant/Recorder 
 Kathryn Martell, Ecosystem Protection Specialist 
 Micaela Yawney, Communications Specialist 
 Nuala Murphy, Property Management Specialist 
  
Regrets Jemma Green, Covenant Management & Outreach Specialist 
  
Public Present Two members of the public were present as attendees. 
 
1.   CALL TO ORDER 
Chair Smith called the meeting to order at 10:00 a.m. and provided the land acknowledgement 
stated below: 
We are here to discuss conservation in this governance construct that we have created called 
Islands Trust.  I want to acknowledge that the stewardship of this bountiful archipelago – the 
plants, the animals, the marine environment, and the rich cultures – is a result of 1000s of years 
of wisdom accumulated by the Indigenous people who have lived and continue to live here. 
Their ways of knowing, their focus, how everything is connected, their continual thinking of the 
past, the present and the future all at the same time, are why this place is so bountiful. Through 
a renewed focus on Reconciliation there is an opportunity to change our course: to listen and 
learn from Indigenous people that are here and to plan for future generations.  
1.1 Welcome and Islands Trust Conservancy Decision Making Process 
Chair Smith welcomed everyone and reviewed the decision making process. 
Manager Emmings provided the following staff updates: 

 ADOPTED 
Islands Trust Conservancy Board ADOPTED Page 2 of 6 
Regular Meeting Minutes                           
October 3, 2023
 
 The current Strategic Fundraising Development Specialist, Carla Funk, is retiring. 
The hiring process for the Strategic Fundraising Development Specialist has 
closed, interviews have concluded, and an announcement of a new staff 
member in anticipated in the coming weeks. 
 Wendy Tyrrell, the Species at Risk Program Coordinator, has moved on to a new 
position with the Salt Spring Island Conservancy as the Director of Property 
Management. Hiring for the Species at Risk Program Coordinator position has 
not started. Due to this, there will be a capacity gap. 
 Manager Emmings is taking a leave of absence. Director Frater and the ITC team 
will cover priorities during this time. 
2.   APPROVAL OF AGENDA 
The following addition to the agenda was presented for consideration: 
 Introductions and staff updates were added under Item 1.1 
By general consent, the agenda was approved as amended. 
3.   RISE AND REPORT 
There were no items for rise and report. 
4.   MINUTES/COORDINATION 
4.1   Approval of the August 29, 2023 Special Meeting Meetings 
By general consent, the Islands Trust Conservancy special meeting minutes of August 
29, 2023 were adopted. 
4.2   Follow‐up Action List 
Manager Emmings provided an update on the following items: 
 The Ruby Alton Nature Reserve Management Plan has been deferred, as further 
edits are required. 
 Financial Statements were approved by Trust Council and are now available online. 
 Elder Cedar item discussion is noted as completed.  Manager Emmings will remove 
the note as it remains ongoing. 
5.   BUSINESS 
5.1   Items for Approval 
5.1.1  ITC 2024/25 Budget Submission – Request for Decision 
Manager Emmings presented the request for decision. 
Discussion ensued on the budget cycle, capacity for conservation proposals, 
increase in property management, climate change, contract funding, capacity 

 ADOPTED 
Islands Trust Conservancy Board ADOPTED Page 3 of 6 
Regular Meeting Minutes                           
October 3, 2023
 
funding for First Nations, grants, adequate administrative support, and forward 
thinking. 
ITC‐2023‐028 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board approve the draft 2024/25 ITC Budget 
as presented and direct staff to provide it to the Director of Administrative 
Services and the Director of Trust Area Services for inclusion in the Islands Trust 
draft 2024/25 budget. 
CARRIED 
ITC‐2023‐029 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board submit the business case for First 
Nations engagement associated with development of the 2026‐2030 ITC Five‐
Year Plan to FPC and the TC as amended. 
CARRIED 
ITC‐2023‐030 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board indicate to Financial Planning 
Committee and the Islands Trust Council that it is supportive of increased staff 
capacity for Geographical Information Systems (GIS) in the Trust Council budget 
as low GIS capacity is impacting the work of the Islands Trust Conservancy. 
CARRIED 
ITC‐2023‐031 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy (ITC) Board indicate to Financial Planning 
Committee that it is preparing a business case for increased ITC capacity due to 
growth of ITC managed conservation areas. 
CARRIED 
5.1.2  Board Attendance ‐ LTABC Land Trust Summit November 6‐8, 2023 ‐ Request for 
Decision 
Manager Emmings advised the invite email was circulated to Board members 
and any board members could attend. Trustee Kahn expressed interest in 
attending the conference. 
ITC‐2023‐032 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board fund Trustee Kahn to attend the Land 
Trust Alliance of BC Land Trust Summit from November 6‐8, 2023. 
CARRIED 
The meeting recessed for a break from 11:10 am until 11:20 a.m. 
 
 

 ADOPTED 
Islands Trust Conservancy Board ADOPTED Page 4 of 6 
Regular Meeting Minutes                           
October 3, 2023
 
5.2   Items for Discussion/Direction 
5.2.1  Species at Risk Program Mid‐term Evaluation – Briefing 
Manager Emmings presented the briefing. 
Discussion ensued on potential program improvements, communications, data 
gathering, BC Conservation Data Centre delays on conservation data updates, 
importance of identifying a red listed species, and having a professional 
registered biologist on staff. 
5.2.2  Statistics Canada Census Infographics – Briefing  
Manager Emmings advised this was an information item provided by Trust Area 
Services and Islands Trust Conservancy does use this data. 
5.2.3  Executive Committee Liaison Follow up – Briefing 
Manager Emmings reviewed the background and noted it would be useful for 
the Board to prioritize discussion items that resulted from the liaison meeting. 
Discussion ensued on information sharing, having quarterly meeting together, 
creating a clear unified ask to the province for funding, ITC participation on the 
Governance Committee, and financial implications. 
ITC‐2023‐033 
It was MOVED and SECONDED, 
that the Islands Trust Conservancy Board direct staff to seek agreement from 
Executive Committee to meet quarterly with the ITC Board as part of regularly 
scheduled meetings with a targeted agenda focussed on the following: 
1. Reconciliation and engagement with First Nations to discuss the 
framework and direction for working with First Nations referral process 
overlaps; 
2. Mapping and technical; 
3. Professional Biologist needs for ITC, local trust committees and Trust 
Council; 
4. Provincial Funding Request for ITC work; and, 
5. Climate Change, including but not limited to FireSmart and fire risk 
management. 
CARRIED 
5.3   Correspondence 
There was no correspondence. 
5.4   Updates for Information 
5.4.1  Public Acquisitions Report 

 ADOPTED 
Islands Trust Conservancy Board ADOPTED Page 5 of 6 
Regular Meeting Minutes                           
October 3, 2023
 
Received for information. 
5.4.2  Public Covenants Report 
Received for information. 
5.4.3  Budget Report 
Received for information. 
Discussion ensued on: 
 adding “staff” to the Training & Conferences item line to differentiate 
from Board training 
 creating strategy and a business case for long‐term ecosystem mapping 
 including ITC Trustees, potentially Chair Smith, on the Regional Planning 
Montreal Global Diversity Framework working group 
5.4.4  Executive Committee Update 
Trustee Elliott provided an update on the recent Union of B.C. Municipalities 
(UBCM) conference, noted Executive Committee is meeting next week with 
Bowen Island Municipal Council and commented on the need to amend Islands 
Trust policy statement to include public feedback on First Nations engagement. 
5.4.5  Financial Planning Committee Update 
There was no update. 
5.4.6  Trust Council Update 
Trustee Gauvreau provided an update noting it was very educational. 
Trustee Yates commented that it was enjoyable to meet in person on one of the 
local islands that is stewarded by Islands Trust, and that it was excellent for 
information sharing. 
Chair Smith commented that she made a presentation on behalf of Islands Trust 
Conservancy and has notes if Board members wish to see them. 
Trustee Elliott commented that there is a need for education and information 
on the NAPTEP program. 
5.4.7  Trustee Roundtable (time permitting) 
Deferred to the next meeting. 
6.   PUBLIC COMMENTS AND DELGATIONS 
There were no public comments. 
 

 ADOPTED 
Islands Trust Conservancy Board ADOPTED Page 6 of 6 
Regular Meeting Minutes                           
October 3, 2023
 
7.   NEW BUSINESS 
There was no new business. 
8.   NEXT MEETING 
The next meeting will take place on November 21, 2023 at 10:00 am electronically. 
9.   CLOSED MEETING 
9.1   Motion to Close the Meeting 
ITC‐2023‐034 
It was MOVED and SECONDED, 
that the meeting be closed to the public in accordance with the Community Charter, 
Part 4 Division 3, section: 90 (1) (e) the acquisition, disposition or expropriation of land 
or improvements, if the Board considers that disclosure could reasonably be expected 
to harm the interests of the Islands Trust Conservancy Board; and, (i) the receipt of 
advice that is subject to solicitor‐client privilege, including communications necessary 
for that purpose; (k) negotiations and related discussions respecting the proposed 
provision of a service that are at their preliminary stages and that, in the view of the 
board, could reasonably be expected to harm the interests of the Islands Trust 
Conservancy  Board if they were held in public; and that staff be invited to remain in the 
meeting. 
CARRIED 
10.   ADJOURNMENT 
By general consent, the meeting adjourned at 12:30 p.m. 
 
 
_________________________ 
Risa Smith, Chair 
 
Certified Correct: 
 
 
_________________________ 
Corlynn Strachan, Administrative Assistant/Recorder