Susan Yates

Local Trustee, Gabriola Island

Gabriola Island · 3.8 years in office · 5,430 words on the record in 1 recorded meetings · 161 named motions in the minutes · present at 139 minuted meetings

Seats and terms

SeatAreaTermHowFromTo
Local TrusteeGabriola Island2022–2026general election2022-11-18present

Roles

RoleBodyFromTo
Chair, Local Trust CommitteeGabriola Island2025-02-272025-02-27

In their own words

The most substantial lines attributed to Susan Yates in the transcripts, grouped by meeting; each timestamp plays the Trust's recording from that second.

  1. Islands Trust Conservancy Board regular meeting, October 3, 2023 2023-10-03

    • [1:23:14] “That I think would need to evolve a little bit. So we do get the data layers from the conservation data center. Those are often really delayed in updates. And so there is a bit of a conundrum of when they get it versus when it's available to be displayed in a way that's usable.”
    • [2:00:58] “With the eelgrass mapping project, it hasn't, although we've been aware of it, it hasn't been a priority for Island Stress Conservancy because we do have a data set that we have been able to use for planning purposes.”
    • [2:00:40] “Because in the past, we have done partner projects with the planning department and that could be, but we need to have that communication between the bodies, right?”

Motions and votes from the minutes

Every motion the Islands Trust's published minutes record Susan Yates moving, seconding, voting against or abstaining on. The wording is the minutes' own; each row links to the minutes document in the archive.

DateBodyNo.MotionTheir partOutcomeMinutes
2026-06-16Islands Trust CouncilTC-2026-069that Islands Trust Council now resolve itself into Committee of the Islands Trust DRAFT 11 of 25 Trust Council Quarterly Meeting Minutes June 16 to June 18, 2026 [[page 12]] DRAFT Whole to discuss the Policy Statement Companion Handbook and Policy Statement Implementation Planning.SecondedCARRIEDminutes · source
2026-06-16Islands Trust CouncilTC-2026-080that Islands Trust Council replace Policy 6.3.1 Budget Process dated June 19, 2024 with the revised Policy 6.3.1 Budget Process shown in Attachment 1 as amended to the Request for Decision dated April 29, 2026.SecondedCARRIEDminutes · source
2026-06-16Islands Trust CouncilTC-2026-081that Islands Trust Council replace Policy 2.1.11 Administration of the Community Stewardship Awards Program dated December 2, 2021 with the revised Policy 2.1.11 Administration of the Community Stewardship Awards Program dated May 7, 2026.MovedCARRIEDminutes · source
2026-06-16Islands Trust CouncilTC-2026-084that Islands Trust Council allocate the following amounts under Secretariat Services for fiscal year 2026/27 $3000 to support the coordination of the Coastal Douglas Fir Conservation Partnership.SecondedCARRIEDminutes · source
2026-06-16Islands Trust CouncilTC-2026-088that Islands Trust Council request rescinds the Protocol Agreement (1996) held with the Ministry of Municipal Affairs outlining the Provincial financial assistance for the adoption of new Official Community Plans, and request staff to remove it from the Islands Trust Agreement Register.MovedCARRIEDminutes · source
2026-06-16Islands Trust CouncilTC-2026-089that Islands Trust Council approves the 2025/26 Annual Report for submission to the Minister of Housing and Municipal Affairs.MovedCARRIEDminutes · source
2026-06-16Islands Trust CouncilTC-2026-094that Islands Trust Council write a letter to the Minister of Water, Land and Resource Stewardship advocating that the British Columbia Coastal Marine Strategy be enshrined into law.MovedCARRIEDminutes · source
2026-06-16Islands Trust CouncilTC-2026-095that Islands Trust Council requests staff to engage the Province about the Infrastructure Projects Act to clarify the implications in the Trust Area and intentions to respect the provincial Islands Trust mandate.SecondedCARRIEDminutes · source
2026-06-16Islands Trust CouncilTC-2026-097that the Islands Trust Council requests the Chair of Trust Council work with staff on a letter of support calling on the Province to modernize the Island Coastal Economic Trust with strategic investment, and the legislative framework being developed to support co-governance with First Nations. TC-2026-098 lt wasSeconded—minutes · source
2026-03-10Islands Trust CouncilTC-2026-004that Islands Trust Council request that Policy 7.2.1 Trustee Remuneration 6.3 be amended by changing the values $375 to $400, and $750 to $800.SecondedCARRIEDminutes · source
2026-03-10Islands Trust CouncilTC-2026-008that Islands Trust Council Bylaw 207, cited as the “Islands Trust Council Trustee Remuneration Repeal Bylaw”, be Read a First Time.SecondedCARRIEDminutes · source
2026-03-10Islands Trust CouncilTC-2026-011that Islands Trust Council approve enhancing the trustee benefit plan to include coverage for Clinical Counsellors, and to increase the health coverage limit to $1,000 annually, aligning the coverage and annual dollar limit with provisions provided to staff and that the change be implemented April 1, 2027 in alignment with changes to Trustee Remuneration.SecondedCARRIEDminutes · source
2026-03-10Islands Trust CouncilTC-2026-021that Islands Trust Council approve allocation of the First Nation engagement grant as presented in the March 10, 2026 “Allocation of provincial grant for engagement with First Nations” briefing.SecondedCARRIEDminutes · source
2026-03-10Islands Trust CouncilTC-2026-028that Islands Trust Council approve the: a. Revised Bylaw Compliance and Enforcement Policy 5.5.1; b. Revised Bylaw Compliance and Enforcement Best Practices Manual; and c. The Bylaw Compliance & Enforcement Policy Review and Portal Implementation Plan, As attached to the Request for Decision dated February 13, 2026 as amended.SecondedCARRIEDminutes · source
2026-03-10Islands Trust CouncilTC-2026-029that Islands Trust Council ratify the February 25, 2026 Executive Committee appointments to the Accessibility Committee.SecondedCARRIEDminutes · source
2026-03-10Islands Trust CouncilTC-2026-032that Islands Trust Council Bylaw 204, cited as the “Islands Trust Council Financial Plan Bylaw 2026- 2027”, be Read a First Time. TC-2026-033 It wasSeconded—minutes · source
2026-03-10Islands Trust CouncilTC-2026-037that Islands Trust Council Bylaw 205, cited as “Islands Trust Council Revenue Anticipation Borrowing Bylaw 2026-27”, be Read a First Time.SecondedCARRIEDminutes · source
2026-03-10Islands Trust CouncilTC-2026-038that Islands Trust Council Bylaw 205, cited as “Islands Trust Council Revenue Anticipation Borrowing Bylaw 2026-27”, be Read a Second Time.SecondedCARRIEDminutes · source
2026-03-10Islands Trust CouncilTC-2026-039that Islands Trust Council Bylaw 205, cited as “Islands Trust Council Revenue Anticipation Borrowing Bylaw 2026-27”, be Read a Third Time.SecondedCARRIEDminutes · source
2026-03-10Islands Trust CouncilTC-2026-040that Islands Trust Council Bylaw 205, cited as “Islands Trust Council Revenue Anticipation Borrowing Bylaw 2026-27”, be forwarded to the Minister of Municipal Affairs for approval consideration.SecondedCARRIEDminutes · source
2026-03-10Islands Trust CouncilTC-2026-041that Islands Trust Council direct Executive Committee to undertake a strategic planning public engagement prior to development of the draft 2027/28 budget.SecondedCARRIEDminutes · source
2026-03-10Islands Trust CouncilTC-2026-043that Islands Trust Council allocate for fiscal year 2026/27: 1. $4000 to support the coordination of the Átl'ka7tsem/Howe Sound Community Forum, 2. $3000 to support the coordination of the Southern Gulf Islands Forum, and 3. $125 to Vancouver Island and Coastal Communities Climate Action Leadership Plan Steering Committee.SecondedCARRIEDminutes · source
2026-03-10Islands Trust CouncilTC-2026-045that Islands Trust Council request staff to establish a partnership with UBC’s Conservation Decisions Lab and explore opportunities for addressing priority needs in incorporating biology into decision making in land use planning and with the Conservancy. Islands Trust ADOPTED 28 of 30 Trust Council Quarterly Meeting Minutes March 10 to March 12, 2026 Discussion on the motion was undertaken and the Director of Trust Area Services noted more information would be required before determining if work could be undertaken while the Director of Planning Services indicated the item is not on the currenSeconded—minutes · source
2026-02-18Islands Trust CouncilCOW-2026-012that Committee of the Whole recommend that Executive Committee request staff to update the business case for Meeting Streaming & Editing Recordings for Posting to include more information on alternatives for recording and/or publicly posting meeting recordings.SecondedCARRIEDminutes · source
2026-02-18Islands Trust CouncilCOW-2026-017that Committee of the Whole forward the Draft 2026/27 budget materials to Trust Council, as amended, for approval.SecondedCARRIEDminutes · source
2026-02-18Islands Trust CouncilCOW-2026-018that Committee of the Whole forward the draft Financial Plan Bylaw 204 materials to Trust Council for approval.SecondedCARRIEDminutes · source
2025-12-02Islands Trust CouncilTC-2025-115that Trust Council amend the motion on the floor to read: a. June 2026, in-person.SecondedCARRIEDminutes · source
2025-12-02Islands Trust CouncilTC-2025-118that Trust Council adopt quarterly Committee of the Whole meeting dates, all to be held electronically starting at 9:00 a.m., to the end of fiscal 2026/27 of: a. Wednesday, May 13, 2026; b. Wednesday, July 22, 2026; c. Wednesday, October 7, 2026; and, d. Wednesday, February 10, 2027.SecondedCARRIEDminutes · source
2025-12-02Islands Trust CouncilTC-2025-128that the Secretariat Service Program be funded to the amount of $8000 for the 2026/27 budget.SecondedDEFEATEDminutes · source
2025-12-02Islands Trust CouncilTC-2025-134that Trust Council direct Financial Planning Committee not to proceed with public engagement on the upcoming budget year. Islands Trust ADOPTED 21 of 27 Trust Council Quarterly Meeting Minutes December 2 to December 4, 2025SecondedCARRIEDminutes · source
2025-12-02Islands Trust CouncilTC-2025-141that Trust Council approve financial sponsorship of $450 for Natural Area Protection Tax Exemption Program (NAPTEP) application PLNAP-20240358, Martin NAPTEP, Salt Spring Island.SecondedCARRIEDminutes · source
2025-09-16Islands Trust CouncilTC-2025-079that Trust Council endorse the Housing Strategic Action Plan as included in the Request for Decision of September 16, 2025.MovedCARRIEDminutes · source
2025-09-16Islands Trust CouncilTC-2025-088that Trust Council endorse draft Bylaw Compliance and Enforcement Policy 5.5.1.MovedCARRIEDminutes · source
2025-09-16Islands Trust CouncilTC-2025-089that Trust Council endorse draft Bylaw Compliance and Enforcement Best Practices Manual.MovedCARRIEDminutes · source
2025-09-16Islands Trust CouncilTC-2025-096that Trust Council ratify the appointment of Trustee David Maude to the Accessibility Committee.SecondedCARRIEDminutes · source
2025-09-16Islands Trust CouncilTC-2025-100that Trust Council request that staff provide analysis of the position of secretary as per the 2022 Governance Report, and request for analysis on current roles and gaps needed to be filled (including Corporate Officer i.e. Bowen Island).SecondedCARRIEDminutes · source
2025-09-16Islands Trust CouncilTC-2025-103to amend the motion to change the word “exploiting” in recommendation 14 to “exploring”.SecondedDEFEATEDminutes · source
2025-09-16Islands Trust CouncilTC-2025-105that Trust Council request Financial Planning Committee return to Trust Council with recommendations on how to increase the application fees.SecondedCARRIEDminutes · source
2025-09-16Islands Trust CouncilTC-2025-107that Trust Council approve Financial Planning Committee’s recommended draft 2026/27 Budget Assumptions, Principles, and Guidelines as amended.SecondedCARRIEDminutes · source
2025-09-16Islands Trust CouncilTC-2025-108that Trust Council request Executive Committee and the Chair to write to Minister Boyle, and copy the office of the Premier, expressing appreciation for the presence and words of Doug S. White.SecondedCARRIEDminutes · source
2025-07-29Islands Trust CouncilTC-2025-069that Trust Council Bylaw No. 183, cited as “Trust Council Policy Statement Bylaw, 2025”, be amended by removing the definition of “Environment” from the Glossary of Terms.MovedCARRIEDminutes · source
2025-07-29Islands Trust CouncilTC-2025-070that Trust Council Bylaw No. 183 cited as “Trust Council Policy Statement Bylaw, 2025” be amended in the second sentence of the preamble language under Goal 1 from "The policies in this section aim to acknowledge the history and legacy of Indigenous Peoples in the area since time immemorial” to read "The policies in this section aim to acknowledge the history, legacy and continuing relationships of Indigenous Peoples to the area since time immemorial.”SecondedCARRIEDminutes · source
2025-07-29Islands Trust CouncilTC-2025-072that Trust Council Bylaw No. 183, cited as “Trust Council Policy Statement Bylaw, 2025”, be amended as follows: by amending article 2.1.5 by replacing the words “there may be uncertainty over the threats of serious or irreversible damage from development” with “there is material uncertainty over the potential for serious or irreversible damage from development”. TC-2025-073 It wasSeconded—minutes · source
2025-07-29Islands Trust CouncilTC-2025-073that the word “material” be removed from motion on the floor.MovedCARRIEDminutes · source
2025-07-29Islands Trust CouncilTC-2025-077that Trust Council request staff to refer Bylaw No. 183 to the agencies, Indigenous Governing Bodies and organizations listed in attachment 3 of the request for decision dated July 29, 2025.SecondedCARRIEDminutes · source
2025-07-09Islands Trust CouncilCOW-2025-032that Committee of the Whole recommend that Trust Council revise the draft Policy Statement by amending Policy 3.4.27 to read: “Identify appropriate locations for types of, and access to, facilities for low- impact and active recreational activities, and discourage activities that may adversely impact the preservation and protection of the Trust Area and its unique amenities and environment.”SecondedCARRIEDminutes · source
2025-07-09Islands Trust CouncilCOW-2025-033that Committee of the Whole recommend that Trust Council revise the draft Policy Statement by amending Policy 3.4.18 to read: “Multi-Unit Residential - Implement land use regulations for affordable and special needs housing and other multi-unit residential development that permit a range of potential site configurations, and control form and character through development permit areas.”SecondedCARRIEDminutes · source
2025-07-09Islands Trust CouncilCOW-2025-036that Committee of the Whole recommend that Trust Council revise the draft Policy Statement by amending Policy 3.5.27 to read: “Pollutants to Air, Land, and Water Regulate land use and development to reduce detrimental pollutants to air, land, and water.”SecondedCARRIEDminutes · source
2025-07-09Islands Trust CouncilCOW-2025-039that Committee of the Whole recommend that Trust Council revise the draft Policy Statement by removing the term “Restoration” and its definition from the Glossary.SecondedCARRIEDminutes · source
2025-06-17Islands Trust CouncilTC-2025-050that Trust Council schedule a special electronic Committee of the Whole meeting on July 9, 2025 to review the draft new Islands Trust Policy Statement.SecondedCARRIEDminutes · source
2025-06-17Islands Trust CouncilTC-2025-061that Trust Council Bylaw 199, cited as “Trust Council Meeting Procedures Bylaw, 2004, Amendment Bylaw No. 1, 2025” be read a First Time, as amended.SecondedCARRIEDminutes · source
2025-06-17Islands Trust CouncilTC-2025-063that Trust Council Bylaw 199, cited as “Trust Council Meeting Procedures Bylaw, 2004, Amendment Bylaw No. 1, 2025” be read a Third Time, as amended.SecondedCARRIEDminutes · source
2025-06-17Islands Trust CouncilTC-2025-067that Trust Council request staff remove Item 3 “Staff to schedule a Committee of the Whole meeting for Trust Council to discuss the September Meeting Conduct” from the Chief Administrative Officer Follow Up Action List on page 318 of the June Trust Council agenda.SecondedCARRIEDminutes · source
2025-05-06Islands Trust CouncilCOW-2025-020that Committee of the Whole recommend that Executive Committee direct staff to produce a short summary of the Committee of the Whole meeting of May 6 for public release.SecondedCARRIEDminutes · source
2025-03-11Islands Trust Councilthat Trustee Tim Peterson be nominated for the position of Chair. Trustee Peterson agreed to stand. It wasSeconded—minutes · source
2025-03-11Islands Trust Councilthat Trustee David Maude be nominated for the position of Chair. Trustee Maude agreed to stand. It wasMoved—minutes · source
2025-03-11Islands Trust CouncilTC-2025-004that Trustee Morrison be appointed scrutineer for this ballot.MovedCARRIEDminutes · source
2025-03-11Islands Trust Councilthat Trust Council clarify its jurisdiction to control nighttime illumination in all contexts within the Trust Area for Official Community Plan and Bylaw adoption and enforcement across the Trust Area. TC-2025-007 It wasSeconded—minutes · source
2025-03-11Islands Trust CouncilTC-2025-023that Trust Council increase the 2025/26 budget for Trust Council meetings by $67,500 to provide funding for four in-person Trust council meetings.MovedCARRIEDminutes · source
2025-03-11Islands Trust CouncilTC-2025-024that Trust Council reinstate the line item for research into Trust Council Secretariat position for $15,000.SecondedDEFEATEDminutes · source
2025-03-11Islands Trust CouncilTC-2025-025that Trust Council approve the proposed 2025/26 budget as amended and request staff to return with an updated financial plan bylaw for Trust Councils consideration.SecondedCARRIEDminutes · source
2025-03-11Islands Trust CouncilTC-2025-028that Islands Trust Council Bylaw 201, cited as the “Islands Trust Council Financial Plan Bylaw 2025- 2026”, be Read a Second Time.SecondedCARRIEDminutes · source
2025-03-11Islands Trust CouncilTC-2025-031that Islands Trust Council Bylaw 202, cited as “Islands Trust Council Revenue Anticipation Borrowing Bylaw 2025-2026”, be Read a First Time.SecondedCARRIEDminutes · source
2025-03-11Islands Trust CouncilTC-2025-033that Islands Trust Council Bylaw 202, cited as “Islands Trust Council Revenue Anticipation Borrowing Bylaw 2025-2026”, be Read a Third Time.SecondedCARRIEDminutes · source
2025-03-11Islands Trust CouncilTC-2025-039that Trust Council give Bylaw 197, cited as “Local Trust Committees Meeting Procedures Bylaw, 2024”, Second Reading as amended.MovedCARRIEDminutes · source
2025-03-11Islands Trust CouncilTC-2025-041that Trust Council by 2/3 majority vote amend the March 2025 agenda to include new business item: • The voting for the vacancy on the Governance CommitteeSecondedCARRIEDminutes · source
2025-03-11Islands Trust Councilthat Trustee Borthwick be nominated to the Governance Committee. Trustee Borthwick agreed to stand It wasSeconded—minutes · source
2025-03-11Islands Trust CouncilTC-2025-042that Trustee Evans be nominated as scrutineer for this ballot.SecondedCARRIEDminutes · source
2025-03-11Islands Trust CouncilTC-2025-044that Trust Council request staff to advise Trust Council regarding a Memorandum of Understanding or some means of referral for local trust committees to be able to comment on major rezoning of development applications adjacent to their local trust areas.MovedCARRIEDminutes · source
2025-02-06Islands Trust CouncilCOW-2025-011that Committee of the Whole recommends that Trust Council revise proposed Directive Policy 3.4.6 to read: Hazardous Areas Identify areas at elevated risk of natural and climate change-related hazards and restrict development within them including, but not limited to, areas subject to flooding, sea-level rise, erosion, slope instability and wild fire.SecondedCARRIEDminutes · source
2025-02-06Islands Trust CouncilCOW-2025-016that Committee of the Whole recommend to Executive Committee to request staff bring back options: • to explain housing diversity; • some policy options that encourage alternative approaches to rural residential density; • some policy options that encourage alternative types and forms of buildings to the traditional wood-frame; • clustering residential development in appropriate locations; • potential for flexibility in housing agreements; and • to provide advisory policy options and analysis that supports consideration of downzoning for development that is not in the best interest of communitySecondedCARRIEDminutes · source
2025-02-06Islands Trust CouncilCOW-2025-017that Committee of the Whole adopt the following meeting dates and times through June, 2025: 1. Friday, February 21 (1:00 - 4:00 p.m.) 2. Thursday, March 6 (1:00 - 4:00 p.m.) 3. Monday, March 31 (1:00 - 4:00 p.m.) 4. Tuesday, April 15 (1:00 - 4:00 p.m.) 5. Tuesday, May 6 (5:30 - 8:30 p.m.) 6. Tuesday, May 13 (1:00 - 4:00 p.m.) 7. Thursday, May 29 (1:00 - 4:00 p.m.) 8. Friday, June 6 (1:00 - 4:00 p.m.) 9. Monday, June 30 (1:00 - 4:00 p.m.) and that all meetings be held electronically.SecondedCARRIEDminutes · source
2025-01-08Islands Trust CouncilCOW-2025-004that Committee of the Whole recommend that Trust Council revise proposed Directive Policy 3.2.1 to read as follows: Indigenous Cultural Heritage Sites Minimize potential negative impacts to Indigenous cultural heritage sites including, but not limited to, known village sites, burial sites, middens, cairns, petroglyphs, culturally modified trees, fish traps, clam gardens, pictographs, and known (registered), unregistered, or newly discovered archaeological sites.SecondedCARRIEDminutes · source
2025-01-08Islands Trust CouncilCOW-2025-006that Committee of the Whole amend the motion by removing the word known.SecondedCARRIEDminutes · source
2025-01-08Islands Trust CouncilCOW-2025-007that Committee of the Whole recommend that Trust Council add a new proposed Directive Policy 3.2.3 to read as follows: Indigenous Harvesting and Hunting Areas Minimize potential negative impacts to land-based harvesting and hunting areas used by Indigenous Peoples.MovedCARRIEDminutes · source
2025-01-08Islands Trust CouncilCOW-2025-008that Committee of the Whole recommend that Trust Council add a new proposed Advisory Policy 3.2.4 to read as follows: Indigenous Harvesting and Hunting Areas Access Through engagement with Indigenous Governing Bodies, identify and pursue opportunities to improve access by Indigenous people to marine and land-based harvesting and hunting areas.SecondedCARRIEDminutes · source
2024-12-12Islands Trust CouncilCOW-2024-034that the next meeting of Trust Council Committee of the Whole be scheduled for January 30, 2025 at 1:00 p.m.SecondedCARRIEDminutes · source
2024-12-03Islands Trust CouncilTC-2024-100that Trust Council adopt quarterly meeting locations to the end of fiscal 2025/26: a) March 2025, Nanaimo, BC b) June 2025, Salt Spring Island, BC c) September 2025, Gabriola Island, BC d) December 2025, Victoria, BC; and, e) March 2026, Duncan, BCMovedCARRIEDminutes · source
2024-12-03Islands Trust Councilthat Trust Council request addition of the words “...supported by analysis and recommendations by the Governance Committee, and staff” following the words “Whole session....”SecondedCARRIEDminutes · source
2024-12-03Islands Trust CouncilTC-2024-110that Trust Council request that Executive Committee, at their next meeting, request staff to forward the draft “Implementing Heritage Conservation Areas in the Islands Trust Area Publication” to Regional Planning Committee for review.SecondedDEFEATEDminutes · source
2024-12-03Islands Trust CouncilTC-2024-113that Trust Council request staff to amend Policy Statement Amendment Project Charter V 10 by increasing the number of Committee of the Whole meetings to twice monthly until discussion on the draft Policy Statement is concluded, with the aim of producing a draft for consideration of Trust Council.SecondedCARRIEDminutes · source
2024-12-03Islands Trust CouncilTC-2024-120that Islands Trust Council endorse Policy Statement Amendment Project Charter V 10, as amended.SecondedCARRIEDminutes · source
2024-12-03Islands Trust CouncilTC-2024-127that Trust Council request staff to report to the Executive Committee on options to support renewed advocacy with San Juan County and Indigenous Governing Bodies that is directed to our respective federal and state/provincial bodies on oil spill prevention in the Salish Sea.SecondedCARRIEDminutes · source
2024-12-03Islands Trust CouncilTC-2024-133that Trust Council rescind Trust Council Policy 6.6.1 By-Election Funding in its entirety.SecondedCARRIEDminutes · source
2024-12-03Islands Trust CouncilTC-2024-134that Trust Council request Executive Committee to invite BC Ferries representative to the March, 2025 Trust Council meeting to discuss the dissolution of the Ferry Advisory Committees and the future of community representation to BC Ferries.MovedCARRIEDminutes · source
2024-12-03Islands Trust CouncilTC-2024-136that Trust Council request Executive Committee to reply to Mayor Leonard’s correspondence and Bowen Island Municipal Council.MovedCARRIEDminutes · source
2024-10-03Islands Trust CouncilCOW-2024-021that Committee of the Whole recommend to Executive Committee that Policy 3.4.2 Density Limits - Establish appropriate density limits for efficient and sustainable use of the land base that help to safeguard protected area networks, and is compatible with preservation and protection of the Trust Area and its unique amenities and environment be amended to read: “Manage community growth and its associated impacts by directing high density residential and mixed use development into appropriate locations, to prevent sprawl and relieve growth pressure in the surrounding rural areas, and to help safeSeconded—minutes · source
2024-09-24Islands Trust CouncilTC-2024-066that Trust Council request the Lieutenant Governor in Council for the Province of British Columbia to conduct a review of the Islands Trust's mandate, governance and structure.SecondedCARRIEDminutes · source
2024-09-24Islands Trust CouncilTC-2024-067that Trust Council make the request by submitting the letter attached as Appendix 1 to the Lieutenant Governor under Section 8(2)(e) of the Islands Trust Act outlining the potential scope of a review, including, but not limited to: a. An assessment of the optimum governance model to preserve and protect the Trust area pursuant to the Province’s vision for the future of the Trust area; b. The object of the Islands Trust Act and clarification of the mandate of the organization; c. The governance structure of the organization; d. The alignment of decision-making processes and structures with the SecondedCARRIEDminutes · source
2024-09-24Islands Trust CouncilTC-2024-077that Trust Council endorse Policy Statement Amendment Project Charter V9 as amended.SecondedCARRIEDminutes · source
2024-09-24Islands Trust CouncilTC-2024-083that Trust Council endorse the continuation of drafting amendments to Trust Council Bylaw Compliance and Enforcement Policy (Policy 5.5.1) Islands Trust ADOPTED Page 1 of 18 Trust Council Quarterly Meeting Minutes September 24 to September 26, 2024 and provide Regional Planning Committee direction to create a plain language version of the Bylaw Compliance and Enforcement Best Practices manual.SecondedCARRIEDminutes · source
2024-09-24Islands Trust CouncilTC-2024-085that Trust Council direct staff to: 1. Solicit First Nations to get their feedback about the referral processes, concerns and new initiatives; 2. Develop a work plan that captures planned actions advancing from this Request for Decision; and 3. Include this initiative in the Draft 2025-2028 Strategic Plan and the amended Reconciliation Action Plan.SecondedCARRIEDminutes · source
2024-09-24Islands Trust CouncilTC-2024-087that Trust Council give Bylaw 198, cited as “Islands Trust Council Meeting Procedures Bylaw, 2004, Amendment Bylaw No. 2, 2024”, Second Reading.SecondedCARRIEDminutes · source
2024-09-24Islands Trust CouncilTC-2024-089that implementation of the Islands Trust Housing Action Plan be included in the 2025-2028 Strategic Plan, and that Trust Council prioritize implementation of Actions 23, 24 and 26, with a focus on enabling Tiny Homes On Wheels in the Trust Area. (RPC resolution 2024-020)MovedCARRIEDminutes · source
2024-09-24Islands Trust CouncilTC-2024-090that Trust Council allocate $20,000 (of the $30,000 budgeted in fiscal 2024-2025 to advance the Housing Strategy and Housing Options Toolkit) to support coordination of roundtables and technical workshops with a focus on enabling Tiny Homes in the Trust Area. (RPC Resolution 2024-021)SecondedCARRIEDminutes · source
2024-06-20Islands Trust CouncilTC-2024-051that Trust Council amend its Follow Up Action List by removing the following: a) Trust Council requested Executive Committee follow up with the Ministry of Forests, Lands, Natural Resource Operations and Rural Development (FLNRORD) around forest management. b) In cooperation with Executive Committee, provide a list of needed resources in priority order to advance the Trust's reconciliation activity with First Nations in British Columbia that Council may debate and endorse for advocacy to British Columbia.MovedCARRIEDminutes · source
2024-06-20Islands Trust Councilthat the Islands Trust Council approve the 2023/24 Draft Annual Report for submission to the Minister of Municipal Affairs. Trustees noted that further edits were required. TC-2024-052 It wasSeconded—minutes · source
2024-06-20Islands Trust CouncilTC-2023-060to amend the motion to change the recommended date of August, 2024 to January, 2025.SecondedCARRIEDminutes · source
2024-05-30Islands Trust CouncilTC-2024-050that the Islands Trust Council close this meeting to the public subject to Section 90(1)(a) of the Community Charter in order to consider matters related to personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the Islands Trust or another position appointed by the Islands Trust; and that staff not attend the meeting.SecondedCARRIEDminutes · source
2024-03-12Islands Trust CouncilTC-2024-002that Trust Council request staff to amend the follow-up action report status tab that a percentage complete for each line item be added.SecondedCARRIEDminutes · source
2024-03-12Islands Trust CouncilTC-2024-003that Trust Council Bylaw 196, cited as “Islands Trust Council Meeting Procedures Bylaw, 2004, Amendment Bylaw No. 1, 2024”, be read a first time.SecondedCARRIEDminutes · source
2024-03-12Islands Trust CouncilTC-2024-008that Islands Trust Council Bylaw 195, cited as the “Islands Trust Council Records Management System Bylaw, 2024”, be read a second time.SecondedCARRIEDminutes · source
2024-03-12Islands Trust CouncilTC-2024-012that Trust Council add back the Secretariat Services amount of $10,000 to the draft 2024/25 budget.SecondedCARRIEDminutes · source
2024-03-12Islands Trust CouncilTC-2024-014that Trust Council reduce the “Applications Sponsored by Executive Committee” by $5,000 for the 2024/25 budget to align with currently expected spend.SecondedDEFEATEDminutes · source
2024-03-12Islands Trust CouncilTC-2024-015that Trust Council reduce “First Nations Engagement Plan” by $10,000 for the draft 2024/25 budget and remain at the previous year’s budget as no spending occurred last year.SecondedDEFEATEDminutes · source
2024-03-12Islands Trust CouncilTC-2024-017that Trust Council reinstate funding for the Galiano Islands Trust office for the 2024/2025 budget.SecondedCARRIEDminutes · source
2024-03-12Islands Trust CouncilTC-2024-025that Islands Trust include $15,256 in the 2024/25 budget to join the Sue Big Oil class action lawsuit, funds eligible for spending only upon Trust Council formally resolving to join the movement.SecondedDEFEATEDminutes · source
2024-03-12Islands Trust CouncilTC-2024-027that Islands Trust Council Bylaw 193, cited as the “Financial Plan Bylaw 2024- 2025”, be read a second time.SecondedCARRIEDminutes · source
2024-03-12Islands Trust CouncilTC-2024-030that Islands Trust Council Bylaw 194, cited as “Islands Trust Council Revenue Anticipation Borrowing Bylaw 2024-2025”, be read a first time.MovedCARRIEDminutes · source
2024-03-12Islands Trust CouncilTC-2024-033that Islands Trust Council Bylaw 194, cited as “Islands Trust Council Revenue Anticipation Borrowing Bylaw 2024-2025”, be forwarded to the Minister of Municipal Affairs for approval consideration.MovedCARRIEDminutes · source
2024-03-12Islands Trust CouncilTC-2024-040that Trustees be polled to confirm their in-person attendance by April 15, 2024, and if the total number of Trustees is less than 3/4 of Trust Council (20 Trustees), that the meeting be re-scheduled as electronic.SecondedDEFEATEDminutes · source
2024-03-12Islands Trust CouncilTC-2024-049that Trust Council request Staff to work with the Chair to draft a letter in response to the correspondence 14.5.5 and 14.5.6.SecondedCARRIEDminutes · source
2023-12-05Islands Trust CouncilTC-2023-081that Trust Council adopt a 2024 schedule that includes quarterly meetings on: Islands Trust Council Quarterly Meeting Minutes December 5-7, 2023 ADOPTED Page 4 of 16 1. March 12-14 2. June 18-20 3. September 24-26, and 4. December 3-5SecondedCARRIEDminutes · source
2023-12-05Islands Trust CouncilTC-2023-084that Trust Council request items on Follow-up Action List listed as “should be consolidated”, be consolidated and that staff be requested to prepare a request for decision for further work on the Trust Council Follow-up Action List.SecondedCARRIEDminutes · source
2023-12-05Islands Trust CouncilTC-2023-088that Trust Council allocate $250 from the Secretariat Services budget to support the Vancouver Island and Coastal Communities Climate Leadership Steering Committee.SecondedCARRIEDminutes · source
2023-12-05Islands Trust CouncilTC-2023-100that Islands Trust Council request staff to apply for funding from Environment and Climate Change Canada’s Priority Places funding program for 2024/25 and 2025/26 to fund a temporary biologist position within Planning Services.SecondedCARRIEDminutes · source
2023-09-26Islands Trust Councilthat Trust Council direct that the recommendations from the Office of Ombudsperson Report titled: “Voluntary Consultation on Bylaw Enforcement Policies and Practices within the Islands Trust”, dated August 2023, be implemented, and that staff develop and initiate an associated work plan and project charter. Debate ensued. Trust Council Quarterly Meeting Minutes September 26-28, 2023 ADOPTED Page 4 of 17 TC-2023-056 It wasSeconded—minutes · source
2023-09-26Islands Trust CouncilTC-2023-057that Trust Council direct that the recommendations from the Office of Ombudsperson Report titled: “Voluntary Consultation on Bylaw Enforcement Policies and Practices within the Islands Trust”, dated August 2023, be implemented, and that staff develop an associated work plan and project charter and refer to the Regional Planning Committee.SecondedCARRIEDminutes · source
2023-09-26Islands Trust Councilthat Trust Council rescind: 1. Policy 2.1.5 Islands Trust Legislative Structure; 2. Policy 2.1.8 Development Approvals Information Bylaws; 3. Policy 2.2.4 Meeting Procedures Bylaw 101; 4. Policy 4.1.6 Local Trust Committee Guidelines for Authorizing Decisions; 5. Policy 4.1.10 Use of Islands Trust Flag; 6. Policy 4.1.12 Associated Islands Project Prioritization Criteria; 7. Policy 4.3.1 Local/Island Advisory Transportation Committees Policy; 8. Policy 6.11.1 Trustee Staff Responsibility Guide; 9. Policy 7.1.3 Use of Local Trustee Letterhead; and 10. Policy 8.1.1 Staff Organization Chart. B. ThSeconded—minutes · source
2023-09-26Islands Trust CouncilTC-2023-059that Trust Council amend the motion to exclude 7.1.3 Use of Local Trustee Letterhead.SecondedCARRIEDminutes · source
2023-09-26Islands Trust CouncilTC-2023-061that Trust Council rescind: 1. Policy 2.1.5 Islands Trust Legislative Structure; 2. Policy 2.1.8 Development Approvals Information Bylaws; 3. Policy 2.2.4 Meeting Procedures Bylaw 101; 4. Policy 4.1.6 Local Trust Committee Guidelines for Authorizing Decisions; 5. Policy 4.1.10 Use of Islands Trust Flag; 6. Policy 4.1.12 Associated Islands Project Prioritization Criteria; 7. Policy 4.3.1 Local/Island Advisory Transportation Committees Policy; 8. Policy 6.11.1 Trustee Staff Responsibility Guide; and 9. Policy 8.1.1 Staff Organization Chart. B. that Trust Council request staff to review, update aSecondedCARRIEDminutes · source
2023-09-26Islands Trust CouncilTC-2023-068that staff provide Trust Council with the legislative monitoring report quarterly.MovedCARRIEDminutes · source
2023-09-26Islands Trust CouncilTC-2023-070that Trust Council request the Secretary to issue a NAPTEP Certificate for the covenanted portion of the property described as PID 05-788- 447, That Part of Lot 3, Section 5, Gabriola Island, Nanaimo District, Plan 6986, Lying to the North West of a Road Dedication by Plan 17829, Except those parts in Plans 21783 and 26145, subject to registration of a conservation covenant and completion of a baseline inventory report consistent with the standards developed for NAPTEP.MovedCARRIEDminutes · source
2023-09-26Islands Trust Councilthat Trust Council approve Policy Statement Amendment Project Charter v7. Trust Council Quarterly Meeting Minutes September 26-28, 2023 ADOPTED Page 13 of 17 The question on the motion was deferred to Thursday’s agenda following the closed meeting. 11.2.6 Islands Trust 50th Anniversary Activities – Briefing This item was deferred to Thursday, noting that the attachment was not included in the original agenda package. The briefing was emailed to all trustees at 9:00 p.m., Wednesday September 27. 11.2.7 Bylaw 190 DTAS Frater provided an overview of the request for decision presented as a late itSeconded—minutes · source
2023-09-26Islands Trust CouncilTC-2023-071that Trust Council Bylaw No. 190, cited as “Trust Council Natural Area Exemption Certificate Fees Bylaw No. 115, 2006, Amendment Bylaw No. 1, 2022”, be adopted.SecondedCARRIEDminutes · source
2023-09-26Islands Trust CouncilTC-2023-073that Trust Council approve Policy Statement Amendment Project Charter v7.SecondedCARRIEDminutes · source
2023-09-26Islands Trust CouncilTC-2023-077that Trust Council request staff to update the Council Committee System and Terms of Reference Policy 2.3.1, Section 6.2 as follows: “The agenda will be distributed to committee members and the CAO at least seven days before the meeting.”SecondedCARRIEDminutes · source
2023-09-26Islands Trust CouncilTC-2023-079that Trust Council request staff to report back on options to join the class action suit to sue big oil with other municipalities at the rate of $0.50/resident of the Trust Area.SecondedCARRIEDminutes · source
2023-06-27Islands Trust CouncilTC-2023-042that Trust Council receive the Executive Committee work program report as presented.SecondedCARRIEDminutes · source
2023-06-27Islands Trust CouncilTC-2023-044that Trust Council continue with the existing policy of appointment to the Financial Planning Committee until the corporate planning process is concluded.SecondedCARRIEDminutes · source
2023-06-27Islands Trust CouncilTC-2023-045that the Islands Trust Council approves the 2022/23 Draft Annual Report for submission to the Minister of Municipal Affairs.MovedCARRIEDminutes · source
2023-06-27Islands Trust Councilthat Trust Council direct staff to amend the Strategic Plan to extend the Strategic Plan through 2024/25. Discussion ensued. It wasMoved—minutes · source
2023-06-27Islands Trust Councilthat Trust Council direct staff to amend the Strategic Plan to extend the Strategic Plan through 2024/25 as an interim strategic plan. It wasMoved—minutes · source
2023-06-27Islands Trust CouncilTC-2023-047that Trust Council direct staff to amend the Strategic Plan to extend the Strategic Plan through 2024/25 as an interim strategic plan with the following changes: 1. Corporate Planning is adopted as a priority for Trust Council 2. Prioritizing elements of the strategic projects that support land use decision making 3. Update the strategic initiatives related to housing to focus on projects that will develop healthy, resilient island communities by employing two lenses: mitigating and adapting to the effects of climate change, and managing growth by cultivating equitable, inclusive and resilientMovedCARRIEDminutes · source
2023-06-27Islands Trust CouncilTC-2023-048that Trustee Gauvreau be nominated for the position on the Islands Trust Conservancy board. Trustee Gauvreau accepted the nomination. Island Trust Council Quarterly Meeting Minutes June 27-29, 2023 ADOPTED Page 10 of 13 TC-2023-049 It wasSeconded—minutes · source
2023-06-27Islands Trust CouncilTC-2023-054that Trust Council request staff to research the possibility of self-insurance.SecondedCARRIEDminutes · source
2023-03-07Islands Trust CouncilTC-2023-005that Trust Council direct Executive Committee to work with staff on a coordinated strategy and prepare a request that the province revisit the provincial grant funding formula to the Islands Trust in light of its mandate and in light of the pressing needs of affordable housing, climate change and reconciliation with First Nations in the Trust Area. TC-2023-006 It wasSeconded—minutes · source
2023-03-07Islands Trust CouncilTC-2023-013that Trust Council put back in to the budget for the 2023/24 year, $27,500 for the June Trust Council meeting.MovedCARRIEDminutes · source
2023-03-07Islands Trust CouncilTC-2023-014that the 2023/24 Trust Council meetings be held in-person at the following locations: June – Gabriola; September -1. The Penders or 2.Keats/Barnabas; December – Victoria; March (2024) - Salt Spring.MovedCARRIEDminutes · source
2023-03-07Islands Trust CouncilTC-2023-015that the Islands Trust Council include a special property tax requisition for the Salt Spring Island Local Trust Area in the amount of $43,500 in its 2023/24 annual budget, to fund additional operations of the Salt Spring Island Local Trust Committee (LTC) in accordance with the additional powers granted to it under Bylaw 154 related to preserving and protecting the quality and quantity of water resources within the Salt Spring Island Local Trust Area. TC-2023-016 It wasSeconded—minutes · source
2023-03-07Islands Trust CouncilTC-2023-015that the Islands Trust Council include a special property tax requisition for the Salt Spring Island Local Trust Area in the amount of $43,500 in its 2023/24 annual budget, to fund additional operations of the Salt Spring Island Local Trust Committee (LTC) in accordance with the additional powers granted to it under Bylaw 154 related to preserving and protecting the quality and quantity of water resources within the Salt Spring Island Local Trust Area. 14 in favour 8 opposedSecondedCARRIEDminutes · source
2023-03-07Islands Trust CouncilTC-2023-017that the meeting be closed to the public subject to Sections 90(1)(c)(g) and (i) of the Community Charter in order to consider matters related to employee relations, litigation affecting the Islands Trust and receipt of advice that is subject to solicitor-client privilege and that staff attend the meeting.SecondedCARRIEDminutes · source
2023-03-07Islands Trust CouncilTC-2023-031that the Trust Council direct the Regional Planning Committee and the Trust Programs Committee to consider how the Montreal Charter on Biodiversity impacts the work of the Islands Trust and share their thinking back with Trust Council in this calendar year.SecondedCARRIEDminutes · source
2023-03-07Islands Trust CouncilTC-2023-037that correspondence item 12.1 “Harlene Holm response to Freshwater Sustainability Report letter received February 14, 2023” be referred to the Regional Planning Committee.SecondedCARRIEDminutes · source
2022-12-06Islands Trust CouncilTC-2022-137that Trust Council ratify the following appointments to Trust Programs Committee, Regional Planning Committee and Financial Planning Committee: 1. Trust Programs Committee (TPC): Sam Borthwick, Kristina Evans, Alex Allen, Jamie Harris, Tim Peterson (EC appointment), Sue Ellen Fast, Chair Luckham (ex-officio) 2. Regional Planning Committee (RPC): Laura Patrick, Aaron Campbell, Alex Allen, David Graham, Sam Borthwick, Tobi Elliott (EC appointment), Chair Luckham (ex-officio), Mairead Boland, Mikaila Lironi, Deb Morrison. 3. Financial Planning Committee (FPC): Mairead Boland, Joe Bernardo, David SecondedCARRIEDminutes · source
2022-12-06Islands Trust CouncilTC-2022-138that Trust Council request staff to prepare a report regarding options for resourcing and supporting a new Select Committee on Reconciliation, with recommendations as to how the Select Committee on Reconciliation’s terms of reference, composition and purpose would be determined. TC-2022-139 It wasSeconded—minutes · source
2022-12-06Islands Trust CouncilTC-2022-141that Trust Council ensure that the 2023/24 Budget allows for four in-person Council meetings.MovedCARRIEDminutes · source
2022-12-06Islands Trust CouncilTC-2022-142that Trust Council approve Financial Planning Committee's work program as presented.SecondedCARRIEDminutes · source
2022-12-06Islands Trust CouncilTC-2022-143that Trust Council approve the September 30, 2022, Financial Report as presented.MovedCARRIEDminutes · source
2022-12-06Islands Trust CouncilTC-2022-144that Trust Council adopt amended Trust Council Policy 2.3.1 [Council Committee System] dated December 6, 2022 that specifies that the Chair of the Governance Committee be elected by Trust Council from amongst its membership.SecondedDEFEATEDminutes · source
2022-12-06Islands Trust CouncilTC-2022-149that Trust Council direct Financial Planning Committee to approve a revised draft budget and process for public engagement.SecondedCARRIEDminutes · source
2022-12-06Islands Trust CouncilTC-2022-150that Trust Council schedule at least two of the in-person Council meetings to take place on the Islands our mandate pertains to.MovedCARRIEDminutes · source
2022-12-06Islands Trust CouncilTC-2022-152that Trust Council adopt the following meeting locations and for its 2023 schedule: March (in‑person, Nanaimo), June (pending), September (pending), December (in‑person, Victoria).SecondedCARRIEDminutes · source
2022-12-06Islands Trust CouncilTC-2022-156that the Islands Trust Council extend the timeline for issuing the Natural Area Exemption Certificate for Natural Area Protection Tax Exemption Program application SS-NAP-2020.3 (Salt Spring Island) until December 2024.MovedCARRIEDminutes · source
2022-11-22Islands Trust Councilseconded by Trustee ElliottMovedCARRIEDminutes · source
2022-11-22Islands Trust Councilseconded by Trustee ScottMovedCARRIEDminutes · source
2022-11-22Islands Trust Councilseconded by Trustee SmithMovedCARRIEDminutes · source
2022-11-22Islands Trust Councilseconded by Trustee ElliottMovedCARRIEDminutes · source
2022-11-18Islands Trust CouncilTC-2022-133that Trust Council request staff to return the request for decision Provincial Review of Islands Trust for consideration to the December Trust Council meeting.SecondedCARRIEDminutes · source
2022-11-18Islands Trust Councilthat Trustee Tim Peterson be nominated for the position of Vice-Chair. Trustee Peterson agreed to stand. It wasSeconded—minutes · source
2022-11-18Islands Trust Councilthat Municipal Trustee Sue Ellen Fast be nominated for the position of Islands Trust Conservancy member. Municipal Trustee Fast agreed to stand. Islands Trust Council Quarterly Meeting November 18-19, 2022 ADOPTED Page 10 of 11 It wasMoved—minutes · source

Attendance per the minutes

YearPresentAbsent or regrets
202230
2023260
2024421
2025510
2026171
Every minuted meeting (141)

Most-used words on the record

board (35) · budget (31) · we're (25) · species (18) · capacity (18) · management (17) · that's (15) · we've (14) · program (14) · property (13) · working (12) · mapping (12) · executive (12) · projects (11) · areas (11) · conservancy (10) · support (10) · thousand (10) · nations (10) · doing (10) · planning (10) · don't (9) · director (9) · resolution (9)

Meetings they speak most in

  1. Islands Trust Conservancy Board regular meeting, October 3, 2023 — 2023-10-03, 5,430 words

Words on the record by year

YearRecorded meetingsLinesWords
202313915,430

Every transcript they speak in (1)

Transcripts are machine-made from the Islands Trust's own recordings; each speaker attribution carries a confidence mark (certain = identified by ear or hand, probable = matched to a saved voice), and every line links to the second of the recording so it can be checked. Motions, votes and attendance are taken from the Trust's published minutes and quote them verbatim.