Gambier Island Local Trust Committee regular meeting, October 17, 2023

[0:00:05] Trustee Luckham: All right. Good morning, everyone. Welcome to the Gambier Island Local Trust Committee

[0:00:09] Trustee Luckham: meeting of October the 17th, 2023. My name is Peter Luckham. I'm elected on Thedas Island,

[0:00:18] Trustee Luckham: and I'm Chair of Council and Chair of the Gambier Island Local Trust Committee. And I'm joined today

[0:00:24] Trustee Luckham: by our locally elected representatives, Trustee Bernardo, who would like to say good morning.

[0:00:30] Trustee Luckham: Good morning.

[0:00:31] Voice 9: oh

[0:00:32] Trustee Luckham: and trustee stanford is waving her hand good morning

[0:00:38] Trustee Luckham: okay excellent so uh certainly uh i want to acknowledge that i i live here in as we all do

[0:00:45] Trustee Luckham: in the coast salish territory here on fetus island and laxman and penelope territory and

[0:00:51] Trustee Luckham: of course gambier keats are ostensibly in uh squamish territory and so i'm grateful for the

[0:00:59] Trustee Luckham: opportunity to be here and work here, work with nations and enjoy those opportunities.

[0:01:07] Trustee Luckham: So we have an agenda before us that was published on the website. Are there any additions or

[0:01:14] Trustee Luckham: deletions from the or changes of any sort in the agenda? No?

[0:01:23] Trustee Luckham: Okay, then I'm going to adopt

[0:01:25] Trustee Luckham: the agenda as presented by a general consent and I'm just going to touch base with staff

[0:01:33] Trustee Luckham: they're noting that we do have Christina Owen and Cheryl Katnick joining us for a delegation

[0:01:38] Trustee Luckham: are they in the attendees section already I see a few people there yes

[0:01:48] Voice 4: it looks it looks like they

[0:01:50] Voice 4: are in the attendees list okay

[0:01:52] Trustee Luckham: great so that's good so we will uh welcome to connected coast

[0:01:56] Trustee Luckham: project presenters um and we will get to you at 10 20 after we've done our initial reporting

[0:02:04] Trustee Luckham: so um with that said let's move on to reports and trustee reports is where we'll start off and uh

[0:02:10] Trustee Luckham: trustee stanford trustee bernardo who would like to go first i can go first

[0:02:16] Trustee Bernardo: for once um

[0:02:18] Voice 19: I

[0:02:18] Trustee Bernardo: can report a few things. Early in September we had a lovely ceremony on Sandy Beach on Keats Island

[0:02:29] Trustee Bernardo: to commemorate and celebrate turning that little patch of the island into a nature conservancy

[0:02:36] Trustee Bernardo: and that's what it is now and that was all due to the efforts of staff and

[0:02:43] Trustee Bernardo: preceding trustees who worked for many years to bring that about and those trustees of

[0:02:48] Trustee Bernardo: of course, would include Trustee Stamford, my predecessor, Dan Rogers, and my predecessor

[0:02:54] Trustee Bernardo: before that on Keats Island, Kim Benson. So many thanks for them for making that happen. I think

[0:03:03] Trustee Bernardo: that's a valuable contribution to the character of Keats Island, and it's a positive development.

[0:03:10] Trustee Bernardo: Other developments, and we'll get into this in more detail later, so I won't belabor it now,

[0:03:15] Trustee Bernardo: now, but after the August 29th Local Trust Committee meeting, there was a resolution

[0:03:22] Trustee Bernardo: that I was to work with staff to attempt to tune up the draft proposed bylaws for Keats

[0:03:28] Trustee Bernardo: with respect to the foreshore project and bring them back to this meeting.

[0:03:35] Trustee Bernardo: We've done that.

[0:03:36] Trustee Bernardo: We've worked together in part, but again, that's actually on the agenda, so it's better

[0:03:41] Trustee Bernardo: to talk about uh that there but uh we have made some progress so uh we'll be able to talk about

[0:03:46] Trustee Bernardo: that there then uh and i'll hand it over to trustee stamford now hi

[0:03:52] Trustee Stamford: there everyone um all right i'm

[0:03:55] Trustee Stamford: gonna be stuck with this single computer so it might be i might be joggling back and forth a

[0:04:01] Trustee Stamford: little bit um just a very brief update on the islands trust side um there is the community

[0:04:11] Trustee Stamford: was quite appreciative of how our local committee

[0:04:16] Trustee Stamford: provided closure to the temporary use permit.

[0:04:21] Trustee Stamford: Got a lot of comments about it.

[0:04:24] Trustee Stamford: And since then, there have been ongoing queries

[0:04:29] Trustee Stamford: about what happens next.

[0:04:31] Trustee Stamford: And I think this is something we can all continue to learn from

[0:04:35] Trustee Stamford: is how to inform the communities about what happens

[0:04:39] Trustee Stamford: after this kind of decision so i um i do know that the proponents um complied with the the

[0:04:49] Trustee Stamford: finding and decisions of the local trust committee through bylaw they are still working on um very

[0:04:58] Trustee Stamford: various aspects of coming to compliance um bet that they are no longer um have

[0:05:06] Trustee Stamford: have paying advertised guests at the proposed TUP.

[0:05:14] Trustee Stamford: And also they are working with Vancouver Coastal Health

[0:05:20] Trustee Stamford: to comply with the orders from them.

[0:05:26] Trustee Stamford: So it is ongoing, but it's all moving in the right direction.

[0:05:31] Trustee Stamford: I appreciate that.

[0:05:32] Trustee Stamford: um there has been um a little bit of movement on the new brighton dock and i can go into that

[0:05:38] Trustee Stamford: further with the regional district report um but also are very happy to say that our ramp

[0:05:45] Trustee Stamford: has a fix on it and it's working beautifully so um kudos to um mosquito creek marine group

[0:05:55] Trustee Stamford: um they they've done a great job and i'm hoping to see more fixes in the

[0:05:59] Trustee Stamford: the the next few days so i'll just leave that with our own stressed report okay

[0:06:07] Trustee Luckham: um i'll come

[0:06:08] Trustee Luckham: back to you uh after the chair's report from the electoral for your electoral area director's

[0:06:14] Trustee Luckham: report um so thank you to both of you for your updates um i don't have a lot to report on a

[0:06:21] Trustee Luckham: local gambier uh front i uh will just uh say that i certainly enjoyed my visit to gambier for the

[0:06:29] Trustee Luckham: the last local trust committee meeting and look forward to attending your islands there again

[0:06:37] Trustee Luckham: sometime in the future. I'll just report out that trust council was held on North Pender about two

[0:06:43] Trustee Luckham: weeks ago now where we conducted a significant amount of business by reviewing the section three

[0:06:54] Trustee Luckham: in our legislation and interpretation and also had a visioning exercise as well as processed

[0:07:02] Trustee Luckham: a number of other pieces of federation business.

[0:07:07] Trustee Luckham: The trust council and trust work at this time is preparation for the 2024-2025 budget and

[0:07:16] Trustee Luckham: indeed that package was released to financial planning committee in draft form.

[0:07:22] Trustee Luckham: just the other day and that work is about to be undertaken

[0:07:27] Trustee Luckham: to prepare that for our March council,

[0:07:31] Trustee Luckham: the location yet to be decided.

[0:07:35] Trustee Luckham: So let us, that's all for me and grateful to be the chair

[0:07:40] Trustee Luckham: of the Gambier-Keats Island Trust Area

[0:07:43] Trustee Luckham: and I'll turn to electoral area director's report,

[0:07:46] Trustee Luckham: Kate-Louise Stanford.

[0:07:47] Voice 9: Thank you, Chair.

[0:07:55] Trustee Stamford: From the regional district, we are very relieved to be out of stage four

[0:08:01] Trustee Stamford: water restrictions. We went from stage four to stage one in four days. And that is a huge relief

[0:08:11] Trustee Stamford: because we're not focusing so much on the emergency situation. That said, Eastbourne

[0:08:17] Trustee Stamford: and continues to be restricted with its water usage.

[0:08:20] Trustee Stamford: The wells are not filling like they usually are.

[0:08:26] Trustee Stamford: So there's some concern there.

[0:08:28] Trustee Stamford: The community is very used to maintaining conservation on their water.

[0:08:37] Trustee Stamford: But the idea that even with all this rain,

[0:08:39] Trustee Stamford: they are not getting a full recharge on their wells

[0:08:43] Trustee Stamford: provides an ongoing concern.

[0:08:47] Trustee Stamford: and the project to continue with more well research in the new locations

[0:08:54] Trustee Stamford: will be ongoing through the regional district.

[0:08:58] Trustee Stamford: And also I found out yesterday that Keats Landing dock has been closed to traffic.

[0:09:04] Trustee Stamford: It's just walk-ons only.

[0:09:06] Trustee Stamford: There's no vehicle traffic on there.

[0:09:08] Trustee Stamford: And that was based on a review of the dock structure by engineers.

[0:09:15] Trustee Stamford: So I don't know when that's going to be open for vehicle.

[0:09:19] Trustee Stamford: I know that's a big issue for the Keats Landing area because that's used a lot for ingress and egress.

[0:09:28] Trustee Stamford: The main thing that I'd like to report for the regional district is the tenants at UBCM.

[0:09:33] Trustee Stamford: The highlights included an amazing breakfast with Highlands Trust.

[0:09:38] Trustee Stamford: Thank you, Chair Luckham.

[0:09:40] Trustee Stamford: We always get good reviews on that.

[0:09:42] Trustee Stamford: And it was a really good discussion, too.

[0:09:45] Trustee Stamford: Um, at the UBCM, there's lots of attention, um, from communities, obviously around the

[0:09:51] Trustee Stamford: wildfire situation, um, trying to find a better way to, um, respond at a local level, provide

[0:09:59] Trustee Stamford: more, um, training and powers to local, um, fire fighters, um, both, um, professional

[0:10:07] Trustee Stamford: and volunteer.

[0:10:08] Trustee Stamford: tier um there was the regional district advanced motions on rural transit options more

[0:10:17] Trustee Stamford: fair funding formulas for regional districts when they get provincial funding

[0:10:22] Trustee Stamford: um deferral of liability fees um similar to how we or utility fees sorry similar to how we

[0:10:29] Trustee Stamford: do with property tax we'd like to see an option for that because some of these

[0:10:33] Trustee Stamford: utility fees are increasing exponentially. We also had minister meetings and had an encouraging

[0:10:43] Trustee Stamford: meeting with Minister Cullen about the the docks in in general across the regional district and we

[0:10:51] Trustee Stamford: did get specifically into the new Brighton dock and the concerns that we have and how it falls

[0:10:58] Trustee Stamford: between different ministries

[0:11:00] Trustee Stamford: as well as responsibilities of BC Ferries.

[0:11:02] Trustee Stamford: So I am still working on a follow-up.

[0:11:05] Trustee Stamford: They continue to express interest

[0:11:08] Trustee Stamford: in a way of trying to sort that out.

[0:11:10] Trustee Stamford: So nothing definite,

[0:11:12] Trustee Stamford: but certainly a lot more encouraging than what I've had.

[0:11:16] Trustee Stamford: The regional district continues to develop a strategic plan

[0:11:19] Trustee Stamford: and we are moving into the 2024 budget discussions.

[0:11:23] Trustee Stamford: Thank you.

[0:11:26] Trustee Luckham: Excellent.

[0:11:27] Trustee Luckham: Thank you, Trustee Stanford.

[0:11:30] Trustee Luckham: and I'll just note that under new business we have the regional district growth framework and

[0:11:34] Trustee Luckham: we'll discuss that when we get there. So with that that's reporting out so now we do have a

[0:11:42] Trustee Luckham: delegation today Coast Connected Coast Project presentation from Christina Owen and Cheryl

[0:11:48] Trustee Luckham: Katnick and I'll ask Will to promote them to participants and ask them to share their screen

[0:11:57] Trustee Luckham: for the slideshow presentation that we have in our package,

[0:12:02] Trustee Luckham: I presume is the same, but would be good

[0:12:05] Trustee Luckham: if the audience at home has the opportunity to see that.

[0:12:08] Trustee Luckham: Good morning, Christina.

[0:12:09] Trustee Luckham: Nice to see you.

[0:12:10] Trustee Luckham: Good morning.

[0:12:13] Trustee Luckham: And there's- Good morning.

[0:12:14] Voice 16: Hi.

[0:12:15] Voice 16: We also have Renee Laboucain.

[0:12:19] Voice 16: She's with the Strathcona Regional District.

[0:12:21] Voice 16: She's with us as well, but over audio.

[0:12:25] Voice 16: Okay, great.

[0:12:25] Trustee Luckham: Great. Well, Rene, good morning.

[0:12:30] Voice 16: She's somewhere in there. I think she can't talk because she's just, oh, there she goes. Oh, she popped in.

[0:12:37] Trustee Luckham: There you go. Good morning, Rene. Thank you for joining us. You can hear us and your audio is working.

[0:12:43] Voice 3: Yes, thank you. And thank you for the opportunity to be here.

[0:12:48] Trustee Luckham: Awesome. Nice to have these tech savvy people that can jump into meetings and get their screens going and everything. Thank you.

[0:12:54] Trustee Luckham: Over to whoever's going to take the lead here.

[0:12:56] Voice 16: Christina, why don't you start with a quick introduction?

[0:13:00] Voice 14: That's good. Hello, everybody. Thank you so much for having us.

[0:13:04] Voice 14: My name is Christina Owen. I am a project coordinator at Baylink Networks.

[0:13:08] Voice 14: Baylink Networks is the prime contractor of the Connected Coast.

[0:13:12] Voice 14: So we do the design, permitting, and installation of the infrastructure.

[0:13:19] Voice 14: Cheryl?

[0:13:20] Voice 16: Sure. My name is Cheryl Katnick. I work for the Connected Coast Partners,

[0:13:25] Voice 16: which is the Strathcona Regional District in City West.

[0:13:28] Voice 16: I'm the permitting and engagement lead,

[0:13:30] Voice 16: and I work on strategic planning, scheduling, engagement,

[0:13:35] Voice 16: and kind of a bit of everything

[0:13:37] Voice 16: with regards to this project.

[0:13:39] Voice 16: Thank you.

[0:13:40] Voice 16: Renee.

[0:13:47] Voice 3: Bobbikane, manager of strategic initiatives

[0:13:49] Voice 3: with the Strathcona Regional District,

[0:13:51] Voice 3: and we

[0:13:52] Voice 3: are a partner in the Connected Coast Project

[0:13:55] Voice 3: and a community engagement,

[0:14:00] Voice 3: and was actually on Keats Island last year.

[0:14:04] Voice 3: So I've met some of you when we participated

[0:14:08] Voice 3: in the announcement for funding.

[0:14:11] Voice 3: Thank you.

[0:14:12] Voice 3: Excellent.

[0:14:13] Trustee Luckham: So if you don't mind, Renee wasn't online,

[0:14:16] Trustee Luckham: I think when we introduced ourselves here,

[0:14:18] Trustee Luckham: but I think that Christina and Cheryl,

[0:14:20] Trustee Luckham: you probably heard our introductions,

[0:14:22] Trustee Luckham: but my name is Peter Luckum.

[0:14:23] Trustee Luckham: I'm the chair of the Gambier LTC.

[0:14:24] Trustee Luckham: And of course we have trustee Bernardo locally elected

[0:14:27] Trustee Luckham: on Keats Island and we have Kate Louise Stanford

[0:14:29] Trustee Luckham: locally elected on Gambier Island.

[0:14:31] Trustee Luckham: and uh staff who you may or may not have been in touch with i'll go back to you thank you

[0:14:40] Voice 16: christina has a powerpoint presentation we we sent through a powerpoint um prior to the meeting

[0:14:46] Voice 16: however just in recognition that we have 10 minutes so just in respect of everybody's time

[0:14:50] Voice 16: renee and i have shortened that we've abbreviated the presentation slightly um so that if uh we can

[0:14:57] Voice 16: make the most use of our time oops if you want to go back one more there we go thank you okay so

[0:15:06] Voice 16: connected coast i'm sure many of you have uh next slide have heard about the program it is an

[0:15:11] Voice 16: initiative that is uh going on across the the country as well as within the province of bc

[0:15:17] Voice 16: to bring backbone infrastructure to communities to improve access to internet for both rural

[0:15:24] Voice 16: rural and coastal, both in the interior and BC, but this particular project, coastal British

[0:15:29] Voice 16: Columbia. Thank you. Next slide. We have, many people have heard a lot about the various agencies

[0:15:38] Voice 16: that are providing funding. So there's various provincial programs that we have received funding

[0:15:44] Voice 16: from. With regards to this, the most regularly heard of is the Connect to Innovate program,

[0:15:52] Voice 16: universal broadband fund locally in the province the economic recovery intake

[0:15:58] Voice 16: next slide so the connected coast project is a partnership between the strathcona

[0:16:05] Voice 16: regional district and city west and this partnership was set up and designed into

[0:16:09] Voice 16: a partnership agreement for the design installation and operation of the network

[0:16:16] Voice 16: the pro the program is completely funded through federal and provincial authorities so we've got

[0:16:22] Voice 16: ICED, Department of Indigenous Services, NDIT from the province and then of course the the funding

[0:16:30] Voice 16: there is some funding from City West and Strathcona Regional District as well. Next slide.

[0:16:37] Voice 16: The project is far-reaching, it's got a very long footprint. We've got as far north as Lax-Qualams

[0:16:44] Voice 16: which is north of Prince Rupert over to Haida Gwaii all the way all the way down to Vancouver

[0:16:50] Voice 16: and around Vancouver Island.

[0:16:52] Voice 16: Currently, the installed program is fully installed

[0:16:57] Voice 16: between Prince Rupert over to Haida Gwaii,

[0:16:59] Voice 16: down to Port Hardy, and just north of Campbell River.

[0:17:03] Voice 16: And then we've got connectivity from Campbell River

[0:17:06] Voice 16: through the Discovery Islands into Vancouver.

[0:17:09] Voice 16: We're still currently permitting and working on completing,

[0:17:14] Voice 16: well, the design's complete.

[0:17:15] Voice 16: We're working on permitting for the remaining sections

[0:17:18] Voice 16: sections of the Vancouver Island and the Sunshine Coast.

[0:17:23] Voice 16: Next slide.

[0:17:26] Voice 16: The various regulatory approvals that we

[0:17:28] Voice 16: go through for this program, as you can imagine, are far reaching.

[0:17:31] Voice 16: We've got a number of federal agencies that we work with, as well as many, many

[0:17:35] Voice 16: provincial, municipal and First Nations stakeholders to achieve permitting as

[0:17:41] Voice 16: well. The tenure is with the province and we get federal approvals for navigable

[0:17:48] Voice 16: waters, sites where we're landing on IRs we receive approvals for, as well as many BC parks

[0:17:58] Voice 16: and ministry transportation for landings in the majority of our landings. Next slide.

[0:18:07] Voice 16: We've got a very strong engagement program. There's a large team that has spent a great

[0:18:11] Voice 16: deal of effort over the last couple of years to work with all of the coastal communities,

[0:18:16] Voice 16: Indigenous communities, regional districts, there's many tenure holders as you can imagine around the coast. We work with pilots to review the routing, fishing associations, local harbor authorities, Council BC Yacht Clubs, and we work with geoduck fishers as well.

[0:18:34] Voice 16: That is just some examples of who we need to speak with as we're completing the designs to minimize interactions and impact.

[0:18:42] Voice 16: impact. Next slide, please. So this is a quick photo of what the cable looks like. It's about

[0:18:48] Voice 16: the size of a pen. It's quite small. So it's deployed off a variety of vessels. This one in

[0:18:54] Voice 16: the top photo you see is the Ocean Destiny. It's a fishing saner. And it's been modified slightly

[0:19:00] Voice 16: to allow for the drums that hold the cable to be held on deck. And the cable is paid out from the

[0:19:06] Voice 16: back side of the vessel as it transit transits forward on a predetermined route next slide please

[0:19:16] Voice 16: and this is an example of what our shore landings can typically look like

[0:19:20] Voice 16: the landings as you can imagine are on a variety of beach from hard hard rocky

[0:19:29] Voice 16: bedrock at coast guard lighthouses to sandy beaches to cobbly beaches sometimes we're able

[0:19:36] Voice 16: to bury and our goal is that the cable is always within the orange conduit within steel split pipe

[0:19:43] Voice 16: and buried for protection and so it's just not visible. Some cases when it's rock we just can't

[0:19:50] Voice 16: not we can't bury it so we do have to bolt it to the rock on the shore. For the most part we do

[0:19:55] Voice 16: try to select landings if possible that are minimally invasive. We like to try to avoid

[0:20:03] Voice 16: private lands, we look for Mody right-of-ways, and we look for environmental places where we're not

[0:20:09] Voice 16: going to be having significant impact. Our surface signature quite often really is only the small

[0:20:18] Voice 16: pole, the cabinet you see here. Sometimes some landings are just a straight vault on the ground.

[0:20:23] Voice 16: There's no pole and cabinet, depending on what the equipment is needed. Next slide, please.

[0:20:30] Voice 16: and so we're currently working on through all the consultations and engagements for what we call

[0:20:38] Voice 16: block 9 and 10 and so we're here today to specifically talk about the Sunshine Coast

[0:20:44] Voice 16: segment and the landings on Gambier and Keats Island. Next slide please. So what we have is a

[0:20:54] Voice 16: number of landings in the area for connectivity to communities. You can see that on the Keats

[0:21:02] Voice 16: Island side where we're on the east side we've got Gambier Harbour and New Brighton for Gambier

[0:21:08] Voice 16: Island. What we have in place is we've been working with Marlis, thank you, with regards to

[0:21:17] Voice 16: the zoning and during our engagement with the province for our application for license of

[0:21:24] Voice 16: occupation so for seabed tenure that there are some challenges with regards to the marine general

[0:21:32] Voice 16: zone around the islands now we believe that that we're clear on the gambier island

[0:21:39] Voice 16: but we need some further discussion with the trust with regards to keats island

[0:21:44] Voice 16: so just as renee mentioned earlier that there was an announcement for last mile connectivity

[0:21:51] Voice 16: activity for the homes on these islands awarded to City West in 2022. So that provides the connection

[0:22:00] Voice 16: to the homes that would utilize Connected Coast, which is the backbone. And then as a separate

[0:22:07] Voice 16: project, there's where we connect up to Connected Coast and distribute the fiber to homes and

[0:22:12] Voice 16: businesses around the island. And next slide. So that's, I tried to condense this to leave us as

[0:22:23] Voice 16: much time for questions and discussions as possible. What we're here to do is to ask for

[0:22:29] Voice 16: your support and to engage folks on specifically with regards to Keats Island, some discussion

[0:22:35] Voice 16: around the Marine General Zone and ability to continue to work with the Island Trust on bringing

[0:22:42] Voice 16: the cables to shore on those islands. So I'm going to ask right now if Renee, if you have anything

[0:22:49] Voice 16: anything to add? I put her on the spot. Now she's stumbling for her mute button on her phone.

[0:22:58] Voice 3: Sorry, thanks Cheryl. Yeah, Cheryl mentioned we are, you know, working through this permitting

[0:23:05] Voice 3: process and looking for some direction and discussion on the Gambier and Keats landing

[0:23:17] Voice 7: landing

[0:23:17] Voice 3: site. And as Cheryl mentioned, there is some... Yeah, just wanting to know what

[0:23:25] Voice 3: next steps are for the Keats landing location. We will be going up to... The landing site

[0:23:34] Voice 3: is part of a MOTI right-of-way. Yeah, and just wanted to give you guys a bit of an update

[0:23:41] Voice 3: on where we're at with the project

[0:23:43] Voice 3: and how we can move together on the Keats Landing.

[0:23:53] Voice 16: So that's the end of the presentation.

[0:23:55] Voice 16: Like I said, I did condense it a little bit.

[0:23:57] Voice 16: So if there's any questions,

[0:23:59] Voice 16: Renee and Christina and I are happy to have that discussion

[0:24:02] Voice 16: and answer whatever questions we can.

[0:24:09] Voice 9: Chair, I think you're on mute.

[0:24:19] Voice 9: Chair Luckom, you were muted.

[0:24:23] Voice 9: There

[0:24:24] Trustee Luckham: you go, all those nice things I said.

[0:24:25] Trustee Luckham: So thank you very much

[0:24:26] Trustee Luckham: for this presentation.

[0:24:27] Trustee Luckham: very informative and a nice presentation.

[0:24:31] Trustee Luckham: And so Trustee Bernardo, I see your hand up

[0:24:33] Trustee Luckham: and Trustee Stamford, you have a question.

[0:24:35] Trustee Bernardo: Yes, I do have a few questions, just some clarification.

[0:24:42] Trustee Bernardo: I actually don't have a clear understanding

[0:24:45] Trustee Bernardo: from the presentation of what the issue is,

[0:24:47] Trustee Bernardo: if any, with respect to landing the cable on Keats.

[0:24:51] Trustee Bernardo: I see the slide, the next step slide talks

[0:24:57] Trustee Bernardo: about getting support and developing a path forward for access to Keats, perhaps could be

[0:25:03] Trustee Bernardo: a bit more specific on what you need if anything from Islands Trust and what the issue is,

[0:25:09] Trustee Bernardo: and if we can resolve that what the timing would be to land the cable and then connect to households.

[0:25:15] Trustee Bernardo: Thank you.

[0:25:17] Voice 14: I can speak on the issue there. So in the Keats Island Zoning By-law,

[0:25:24] Voice 14: There is a 1,000-meter buffer zone from the shore, and so unfortunately, there's only a few specific approved uses that's allowed within that 1,000 buffer, so we would need assistance getting a variance with the bylaw in order to install the cable.

[0:25:44] Voice 16: Or some other method, if there's some other way that that could be achieved is what we're looking for some discussion with.

[0:25:55] Voice 16: it's not it's not shown on this map but it is within the bylaw you can see a reference to

[0:26:01] Voice 16: the marine general zone for some reason the digital mapping it doesn't come up

[0:26:09] Voice 16: and the gambier the zone the marine zone there does allow for utilities um so we've we've

[0:26:16] Voice 16: clarified that okay

[0:26:22] Trustee Luckham: thank you kate louise well

[0:26:26] Trustee Stamford: i have a number of questions um and just one for

[0:26:30] Trustee Stamford: for your clarification because a couple of times

[0:26:33] Trustee Stamford: you've referred to the landing on Keats as Keats Landing.

[0:26:38] Trustee Stamford: And just so you know, when you use those words,

[0:26:44] Trustee Stamford: Keats Landing is on the other side.

[0:26:46] Trustee Stamford: It's the name of an area.

[0:26:48] Trustee Stamford: So it's on the other side of the island.

[0:26:51] Trustee Stamford: So it may be just for clarification

[0:26:54] Trustee Stamford: when you're speaking to the community,

[0:26:56] Trustee Stamford: just use Eastbourne Landing.

[0:26:58] Trustee Stamford: So just so you're aware, I'm actually interested in why it lands at Eastbourne rather than at the more protected Keats landing area.

[0:27:12] Trustee Stamford: And also the two spots on Gambier.

[0:27:17] Trustee Stamford: um why the two two spots in in those areas like what's the rationale for having those two

[0:27:26] Trustee Stamford: particular spots because they're fairly connected uh on land so that's my

[0:27:35] Trustee Stamford: starting questions yes no

[0:27:37] Voice 16: problem so so the landing typically is selected um with regards to um marine drivers so what would

[0:27:47] Voice 16: make sense from a marine perspective so one of the things we look at can be cable protection

[0:27:54] Voice 16: so if we have all both cables sometimes we can't avoid this i'm not going to say it's perfect

[0:27:59] Voice 16: there's some instances where both cables can be away from each other ideally we have some

[0:28:04] Voice 16: separation there so that's

[0:28:05] Voice 16: part of what drives that uh with regards to the two landings on gambier

[0:28:11] Voice 16: i think it was probably and and renee maybe correct me if i'm wrong here but i think the

[0:28:16] Voice 16: landings were probably selected in advance of any kind of last mile funding and award

[0:28:22] Voice 16: and it's unsure sometimes if there will be funding to cross connect so looking at the density of

[0:28:29] Voice 16: housing this was a way that we could probably connect both parts of the island with unknowns

[0:28:35] Voice 16: about what may happen terrestrially okay

[0:28:40] Trustee Stamford: and i'll have follow-up questions but i can ask after

[0:28:43] Trustee Stamford: I

[0:28:45] Trustee Luckham: just

[0:28:50] Planner McCargar: wanted to speak to Trustee Bernardo's question and to just for clarification, so

[0:28:57] Planner McCargar: the MG, the Marine General MG zone in the Keats Land Use By-law goes all the way around

[0:29:03] Planner McCargar: Keats Island and it does not permit public utility or any structures aside from navigational

[0:29:10] Planner McCargar: aids and so in order to permit these cables to go through that zone it would require a rezoning

[0:29:18] Planner McCargar: so it's not just a variance that we're looking for it would be a rezoning process i just wanted

[0:29:23] Planner McCargar: to clear that up

[0:29:30] Trustee Luckham: okay louise stamford again

[0:29:32] Trustee Stamford: okay um there's um i'm looking at i'm wondering about

[0:29:39] Trustee Stamford: up timelines for when this comes in and also what steps you're taking to work

[0:29:46] Trustee Stamford: with the current local providers there's a couple in the area and one in

[0:29:52] Trustee Stamford: particular that works with off-grid connections so we're hoping

[0:30:00] Trustee Stamford: there be can be some kind of coordination recognizing that this service is only going

[0:30:04] Trustee Stamford: to be provided to houses that are on the hydro grid and we're hoping to be able to then

[0:30:12] Trustee Stamford: extend that using off-grid services to other parts of the island so is there some kind of

[0:30:21] Trustee Stamford: mechanism to work with local providers and also what what's the timeline for this project so far

[0:30:30] Voice 16: So the timeline is the easiest one. So I'll go for that one first. So we're currently in process with the provincial government for a license of occupation.

[0:30:38] Voice 16: We are working with them to try to determine, we would like to install this as soon as possible.

[0:30:47] Voice 16: We're currently, our effort is focused right now with the Seychelles First Nation with regards to SWIA and completing the process there with regards to archaeological reviews and joint decision making between the province and the Seychelles.

[0:31:02] Voice 16: So with that said, we are hoping to install this as soon as possible. Ideally, we'd be able to install it near the end of this year, but it's really dependent on the permitting.

[0:31:11] Voice 16: Now one thing that we're working with the province on is if we can't come to some immediate closure with regards to the Marine General Zone around Keats is what other opportunities do we have for still issuing, not holding up the entire section, but figuring out a path forward so that we can receive the license of occupation, but have some agreement that we won't install within that Marine General Zone until we've come to some kind of path forward with Island Trust.

[0:31:39] Voice 16: so it's going to be as soon as we can hopefully by the end of the year if not early 2024 with regards

[0:31:48] Voice 16: to installation now with regards to the off-grid a distinction that needs to be made is connected

[0:31:54] Voice 16: coast is the backbone so it's the the main pipe that brings everything to the various locations

[0:32:00] Voice 16: and we rely well we don't rely isps go to connected coast to apply for access to that

[0:32:07] Voice 16: So it can be any local provider with regards to that. In this particular case, City West applied for and received some funding for the fiber to the home. And so I think that would be an interesting conversation to have with regards to off-grid suppliers.

[0:32:24] Voice 16: And I would recommend that to start with, if there is somebody that has a question with regards to Connected Coast access for ISPs, that on the website there is a form to fill out for Connected Coast where we can help assist and direct any questions.

[0:32:44] Voice 16: But the premise of Connected Coast is to be the pipe, and then the ISPs apply for access too.

[0:32:50] Voice 16: So it's certainly a very interesting question.

[0:32:53] Voice 16: And I don't know that I've actually been asked that yet.

[0:32:55] Voice 16: So if there's somebody that would like to reach out

[0:32:57] Voice 16: to the program, we're more than happy to chat

[0:32:59] Voice 16: with them about that.

[0:33:01] Trustee Stamford: Okay, I can follow up.

[0:33:02] Trustee Stamford: Thank you.

[0:33:05] Voice 9: Joe Bernardo, back to you.

[0:33:06] Voice 9: Thank you.

[0:33:12] Voice 9: Just

[0:33:13] Trustee Bernardo: repeating one of the questions I had before,

[0:33:15] Trustee Bernardo: which is, and I've got a number of them here.

[0:33:18] Trustee Bernardo: Assuming the cable is established at Eastbourne,

[0:33:23] Trustee Bernardo: What kind of timing are we looking at to develop connectivity to all of the households on Keats Island after the cable's been established?

[0:33:31] Trustee Bernardo: After how long will that last mile effort, how long will that take?

[0:33:37] Voice 16: I

[0:33:37] Trustee Bernardo: don't have. Yep.

[0:33:38] Voice 16: Yeah. So I unfortunately don't have a schedule for City West for the last mile, but I can certainly engage City West and have that answer sent through to you. That's no problem.

[0:33:47] Voice 16: One

[0:33:49] Trustee Bernardo: of the things you mentioned was that the original plan here was in terms of identifying appropriate landing spots.

[0:33:59] Trustee Bernardo: That was developed before funding was secured for the last mile aspect of it.

[0:34:04] Trustee Bernardo: But I gather from that that with the funding secured, if it makes logistical sense and in other respects might be more efficient to have a different landing spot, I gather we could do that.

[0:34:25] Trustee Bernardo: Am I right?

[0:34:27] Voice 16: Yes, that is possible.

[0:34:29] Voice 16: But I'll be honest, it would include some significant delays to the landing.

[0:34:33] Voice 16: We would need to go back to consultations with First Nations.

[0:34:38] Voice 16: We'd need to go back to the province and talk to them to see what they would require for staking and advertising and reviews.

[0:34:48] Voice 16: But I will preface that and say it depends on how far we would want to move it to.

[0:34:53] Voice 16: And if the marine routing is possible in another location, we would have to go back out and do more environmental surveys.

[0:35:00] Voice 16: surveys. So I won't say anything's impossible, but it would result in some significant delays.

[0:35:07] Trustee Bernardo: Well, it certainly sounds like you've described factors that would, by their nature, procedural

[0:35:11] Trustee Bernardo: and regulatory factors that look like they would certainly add a lot of delays. And

[0:35:17] Trustee Bernardo: my simplistic looking at the map and saying, gee, the red line near Gibson's is closer to

[0:35:23] Trustee Bernardo: Keats Island than the one that comes from Gambier. So maybe it's better to do it that way. But

[0:35:30] Trustee Bernardo: I take your point that if we're interested in getting this project done, then for the

[0:35:38] Trustee Bernardo: benefit of residents on Keats, it probably makes sense not to mess around with the landing

[0:35:42] Trustee Bernardo: aspect of it.

[0:35:43] Voice 16: And the nice thing about having two cables in and out too, is it does provide, like if

[0:35:49] Voice 16: I'm interpreting a little bit here, so I hope I'm not off interpreting.

[0:35:53] Voice 16: If you were thinking a line from Gibson's to Keats, just a single connection, what this

[0:35:58] Voice 16: design does is that actually gives the residents a redundant uh link unless both cables were hit

[0:36:04] Voice 16: at the beach same time if there's a cable fault somewhere north or somewhere south of keats we

[0:36:10] Voice 16: just reroute everything and you won't even notice that there's some kind of a blip in service if

[0:36:16] Voice 16: it's just a single line that does present some risk to outages to the community so

[0:36:23] Trustee Bernardo: from that

[0:36:25] Trustee Bernardo: that uh I'm not sure I understand the practical significance of the observation like I I I get

[0:36:34] Trustee Bernardo: that we don't want to necessarily tinker with the existing uh route that has been uh regulatory

[0:36:42] Trustee Bernardo: approvals already been obtained for those so are you saying that one contingency or one potential

[0:36:49] Trustee Bernardo: option is to you know assuming the zoning can be done uh build the line as currently planned and

[0:36:58] Trustee Bernardo: then go through the time-consuming issue of permitting and then at a later time build the

[0:37:04] Trustee Bernardo: redundant line from gibson uh

[0:37:07] Voice 16: no so if you imagine that we if we were to for example drop the east

[0:37:14] Voice 16: Eastbourne landing in favor of on the Gibson side, we would run the cable past Keats Island there

[0:37:20] Voice 16: and only have a connection, a single point of connection from Gibsons to Keats. So in that

[0:37:26] Voice 16: instance, it would be a single line that if there was a failure of that line, all service would go

[0:37:31] Voice 16: down. With the design that we have right now with two cables coming in and out of Eastbourne,

[0:37:38] Voice 16: if there's damage to either of those two cables, we can reroute the service and continue uninterrupted

[0:37:44] Voice 16: service to the residents on keeps we wouldn't likely have the funding or money to do three

[0:37:50] Voice 16: landings on the or two landings sorry onto the island all

[0:37:54] Trustee Bernardo: right thank you for clarifying that

[0:37:55] Trustee Bernardo: i misunderstood what you said before but now i understand it so i mean you really added

[0:38:01] Trustee Bernardo: you know another factor here as to you know the robustness if that's the word for what the

[0:38:07] Trustee Bernardo: current plan is because we do end up with the current plan we end up with the two landing spots

[0:38:12] Trustee Bernardo: lots so um i'm i'm just wondering here um what you're hoping to achieve here today uh i'm getting

[0:38:24] Trustee Bernardo: the impression and please correct me if i'm wrong but that you're looking from for some kind of

[0:38:29] Trustee Bernardo: guidance perhaps before you make a zoning application for a rezoning uh is that is that

[0:38:35] Trustee Bernardo: the idea yes

[0:38:37] Voice 16: we we need to open the conversation um with uh yourselves with the trustees and

[0:38:42] Voice 16: and continue the conversation with staff

[0:38:44] Voice 16: on how we can go through the process

[0:38:47] Voice 16: of bringing the cables to Keats Island.

[0:38:49] Voice 16: From what we understand,

[0:38:51] Voice 16: the rezoning can be an extensive process,

[0:38:57] Voice 16: which we'd need to go through

[0:38:58] Voice 16: to be able to cross through that Marine General,

[0:39:01] Voice 16: or if there's some other at a staff level recommendation

[0:39:05] Voice 16: that can be made,

[0:39:07] Voice 16: that's what we're looking to bring familiarity

[0:39:10] Voice 16: to the program of the project to yourselves

[0:39:13] Voice 16: so you can have that discussion amongst yourselves

[0:39:15] Voice 16: and with staff.

[0:39:18] Trustee Bernardo: Thank you for that.

[0:39:19] Trustee Bernardo: And last question is for Planner McArter.

[0:39:22] Trustee Bernardo: Where is staff on this project

[0:39:25] Trustee Bernardo: in terms of the level of inquiry and work

[0:39:29] Trustee Bernardo: that's gone into sort of assessing what the situation is?

[0:39:32] Trustee Bernardo: I'm assuming that the staff is anticipating

[0:39:35] Trustee Bernardo: an application is coming

[0:39:36] Trustee Bernardo: and so it's already been thinking about it.

[0:39:38] Trustee Bernardo: So, I'm wondering if staff is in a position to make any preliminary observations about what looks like we're going to be receiving a proposal at some point or an application for rezoning, and I'd like to know if staff has any preliminary thoughts. Thank you.

[0:39:55] Trustee Bernardo: Yeah,

[0:39:58] Planner McCargar: so the staff received our crown lease referral back in April. So there was an extensive review done at that time. And at that time, it was noted that the zoning didn't, they didn't comply with zoning in this one area. And then since that, there's been some back and forth with the Connected Coast folks just kind of confirming and it's been confirmed that this zone does not permit.

[0:40:26] Planner McCargar: So I think one of the, aside from that, there hasn't been any more work. We haven't received an application and we wouldn't do any work until we do, but some of the issue is the timeline.

[0:40:40] Planner McCargar: line. So a rezoning process can take 12 months to 24 months kind of thing, depending on the

[0:40:49] Planner McCargar: complexity of the application. This looks to be a fairly straightforward application,

[0:40:57] Planner McCargar: but staff would have to do some analysis to really be able to determine the way forward

[0:41:04] Planner McCargar: once we receive the application. Is it just a simple text amendment in the zone? Is it more

[0:41:09] Planner McCargar: of a site-specific zone. I wouldn't be able to speak to that at this time, but that's sort of

[0:41:15] Planner McCargar: been the big significant issue is the timeline and really our timeline for rezoning does not fit with

[0:41:22] Planner McCargar: the timeline that the Connected Coast folks are hoping to get this set up. So even with a

[0:41:31] Planner McCargar: expedited, if the LTC decided that this was a priority and you know other applications were

[0:41:37] Planner McCargar: going to get put on hold for staff to focus on this particular rezoning I think six months would

[0:41:43] Planner McCargar: really be the shortest amount of time that we could get a rezoning done in and that would kind

[0:41:50] Planner McCargar: of be with a prioritization of this application over others thank

[0:41:54] Trustee Bernardo: you for that and in terms of

[0:41:57] Trustee Bernardo: providing some preliminary guidance that's a word for it I can tell you at least one trustee the one

[0:42:05] Trustee Bernardo: that's selected from keats uh would be extremely supportive of expediting any zoning application

[0:42:11] Trustee Bernardo: uh so that's accelerated as fast as possible to get this done uh the i don't have to repeat the

[0:42:18] Trustee Bernardo: reasoning behind the whole project of that's been extended by the province and the federal

[0:42:22] Trustee Bernardo: government to to to uh give all residents of british columbia uh proper access to the internet

[0:42:30] Trustee Bernardo: net uh that reasoning applies to keats applies to gambler applies to everywhere there's some

[0:42:36] Trustee Bernardo: urgency behind it it's the world we live in so i would certainly support uh expediting a zoning

[0:42:44] Trustee Bernardo: application um and certainly would look favorably to the idea of rezoning in order to implement this

[0:42:51] Trustee Bernardo: project approach subject to of course uh findings of staff uh and uh ensuring that um it's done with

[0:43:01] Trustee Bernardo: the least uh environmental impact uh that's feasible in the circumstances given the

[0:43:06] Trustee Bernardo: parameters and the specifications of the project uh but uh this is a positive development and uh

[0:43:15] Trustee Bernardo: at first on first impression i'd be supportive both of the project and of uh rezoning but you

[0:43:21] Trustee Bernardo: you know, subject to the rezoning done properly.

[0:43:24] Trustee Bernardo: Thank you.

[0:43:29] Trustee Bernardo: Kate Louise Stamper.

[0:43:31] Trustee Stamford: Thank you.

[0:43:32] Trustee Stamford: Yes, I concur with Trustee Bernardo.

[0:43:35] Trustee Stamford: I'm hoping that we can add this to new business

[0:43:39] Trustee Stamford: for further discussion later on in the meeting.

[0:43:43] Trustee Stamford: But I have just a couple more questions.

[0:43:46] Trustee Stamford: If we have this utility restriction on Keats,

[0:43:51] Trustee Stamford: we've had it for a long time.

[0:43:53] Trustee Stamford: How did the TELUS fiber optic cable that went across the island, I don't know, about 10 years

[0:44:01] Trustee Stamford: ago or so, how did that get put in? And is there any way that, maybe this is a question for City

[0:44:09] Trustee Stamford: West, is there a way to utilize that cable or its trench or the utilities that are in there?

[0:44:18] Trustee Stamford: um so that's my first question secondly will you be providing this um presentation to um the

[0:44:26] Trustee Stamford: sunshine coast regional district i know you're working with um sechelt nation and whether or

[0:44:32] Trustee Stamford: not this is also coming to the rd yes

[0:44:37] Voice 16: thank you uh i am not in a position to answer about the telus

[0:44:41] Voice 16: cable i know um marlas we've had conversations about that staff has been looking into the

[0:44:47] Voice 16: history of that themselves. There is not an opportunity to utilize the TELUS cable simply

[0:44:56] Voice 16: because there are two different fundamental networks. TELUS is an ISP that could utilize

[0:45:02] Voice 16: the cable, if that makes sense, that the network can be utilized by TELUS. With regards to cross

[0:45:11] Voice 16: use of infrastructure across the island um i'm not entirely sure what they've got in place if

[0:45:18] Voice 16: it was simply a cross island build or if there was some effort to place uh fiber within the

[0:45:24] Voice 16: community um i'd have

[0:45:26] Voice 16: no okay so that's why city west has received that funding for last mile

[0:45:30] Voice 16: yeah so um that that i think that answers your questions there okay and

[0:45:38] Trustee Stamford: then you're going to

[0:45:39] Trustee Stamford: to provide this presentation

[0:45:41] Trustee Stamford: to the Sunshine Coast Regional District

[0:45:43] Trustee Stamford: for the landings there, not just to Seychelles Nation?

[0:45:46] Voice 16: Yes, we've been working closely

[0:45:48] Voice 16: with the Sunshine Coast Regional District,

[0:45:50] Voice 16: as well as CASET as we get further up north as well.

[0:45:53] Voice 16: And the Seychelles First Nation,

[0:45:55] Voice 16: yes, we've been working with them on landings

[0:45:58] Voice 16: for a detailed archeological review and assessment.

[0:46:02] Voice 16: And we've made some modifications,

[0:46:04] Voice 16: removed some landings based

[0:46:06] Voice 16: based on some potential archeological impacts.

[0:46:09] Voice 16: So we're taking the feedback that we receive

[0:46:12] Voice 16: and adapting and amending as we can.

[0:46:15] Voice 19: Thanks very much.

[0:46:18] Voice 19: And Maris MacAgar.

[0:46:23] Planner McCargar: Okay, I just wanted to respond

[0:46:24] Planner McCargar: to Trustee Stamford's question.

[0:46:26] Planner McCargar: And I guess the short answer is we don't know.

[0:46:29] Planner McCargar: I have done some digging.

[0:46:31] Planner McCargar: So the Telus and Shaw cables were installed 2004, 2005.

[0:46:36] Planner McCargar: five and um it's possible that the the crown lease referral system wasn't set up at that time this

[0:46:43] Planner McCargar: seems to be the most plausible answer and we simply didn't receive a referral and did not

[0:46:50] Planner McCargar: know that it didn't comply with zoning that it could be as simple as that because there isn't

[0:46:54] Planner McCargar: a rezoning on file for the the past work that was done or a crown lease referral okay

[0:47:05] Trustee Luckham: looks like

[0:47:06] Trustee Luckham: that we have expired um questions not mistaken uh so uh thank you very much for uh this presentation

[0:47:14] Trustee Luckham: and the level of detail that you've provided us um it's interesting just last week i received a

[0:47:20] Trustee Luckham: a similar presentation from telus and they pure fiber 5g they call it that's being deployed in

[0:47:28] Trustee Luckham: some areas off of vancouver island and um you've done a very good job of presenting your story and

[0:47:35] Trustee Luckham: answering questions so thank you for that and look forward to updates on the zoning so yeah

[0:47:40] Trustee Luckham: get your application in i think that's we will

[0:47:42] Voice 16: do that yes sir thank you all for your time we

[0:47:45] Voice 16: really appreciate that and we appreciate putting put up being placed on the agenda and we'll

[0:47:50] Voice 16: continue to work with staff okay

[0:47:53] Trustee Luckham: great thank

[0:47:54] Voice 16: you everybody thank you have

[0:47:55] Trustee Luckham: a good day

[0:47:56] Voice 16: thank you very

[0:47:57] Trustee Luckham: much so we'll get our screen back i presume and um at this juncture of our agenda if that's all

[0:48:05] Trustee Luckham: all right, we'll continue, is the opportunity for public comments. And what I'll do is I'll just

[0:48:11] Trustee Luckham: look to my attendees list here and see if there are any hands up from anybody that wishes to

[0:48:20] Trustee Luckham: address the local trust committee today. You're certainly welcome to observe ongoing, but if you

[0:48:27] Trustee Luckham: wish to address the local trust committee today about a local matter, please raise your electronic

[0:48:33] Trustee Luckham: hands and that's on the bottom of your screen there's a little button that says raise hand

[0:48:38] Trustee Luckham: and you can do that if you're coming in by phone I think it's pound six does the same thing

[0:48:47] Trustee Luckham: just pause for a moment not seeing any hands then I'm going to continue on thank you for joining us

[0:48:56] Trustee Luckham: and we'll continue on with the rest of the agenda so this brings us to the section of minutes and

[0:49:04] Trustee Luckham: the local trust committee meeting dated august the 29th minutes are here for adoption um are

[0:49:11] Trustee Luckham: there any changes to those minutes trustees yeah louise stanford over to you

[0:49:17] Trustee Stamford: um i just have a very

[0:49:20] Trustee Stamford: minor but point of clarification in the chair's report 3.2 chair locum refers to the

[0:49:28] Trustee Stamford: the Gambier Fire Prevention Brigade,

[0:49:31] Trustee Stamford: just so there's no confusion.

[0:49:34] Trustee Stamford: It's the Gambier Island Fire Equipment Group.

[0:49:40] Trustee Stamford: So if we could make that change,

[0:49:44] Trustee Stamford: then there's no concerns if somebody sees it,

[0:49:49] Trustee Stamford: it's for insurance and things like that,

[0:49:50] Trustee Stamford: that they're called that.

[0:49:52] Trustee Stamford: And that's

[0:49:53] Trustee Luckham: all I have.

[0:49:55] Trustee Luckham: That's good, thank you for that clarity.

[0:49:57] Trustee Luckham: I assume Trustee Bernardi you don't have any concerns with that change and so then I'll

[0:50:04] Trustee Luckham: take it that the minutes of August the 29th 2023 be adopted as amended and trusting that

[0:50:15] Trustee Luckham: Diane Corbett thank you for being with us today by the way that you've got that amendment.

[0:50:23] So

[0:50:25] Trustee Luckham: our next section is section 26 resolution without meeting report that's there for information decisions that were made without the necessity of having a meeting administrative in nature, and we'll just receive that information and this is any

[0:50:39] Trustee Luckham: questions.

[0:50:42] Trustee Luckham: Nope. Okay, Advisory Planning Commission minutes, none at this time. And indeed, we're looking to reconstitute that advisory planning commission.

[0:50:51] Trustee Luckham: So we'll be discussing that later on.

[0:50:56] Trustee Luckham: So I'm going to move to business arising from the minutes.

[0:50:59] Trustee Luckham: That's our follow-up action list.

[0:51:00] Trustee Luckham: And I'll just turn briefly to staff to ask that,

[0:51:04] Trustee Luckham: are there any changes or updates to that minutes?

[0:51:06] Trustee Luckham: Those the follow-up action list since it was published?

[0:51:12] Trustee Luckham: None, okay.

[0:51:13] Trustee Luckham: So trustees, do you have any questions about any items

[0:51:16] Trustee Luckham: on the follow-up action list?

[0:51:18] Trustee Luckham: And Kate Louise Stanford, I see your hand out.

[0:51:21] Trustee Stamford: um just a comment about trying to meet with the ministry of transportation infrastructure

[0:51:27] Trustee Stamford: it is an important um connection coordination opportunity that we have um there are big and

[0:51:36] Trustee Stamford: i'm sure this is we're not the only islands that have this issue they have some real structural

[0:51:40] Trustee Stamford: issues on the sunshine coast i'm in touch with them regularly for the mainland as as part of

[0:51:47] Trustee Stamford: the regional district work, but there is one staff member left and they are leaving in November.

[0:51:54] Trustee Stamford: The chances of us getting a meeting that is informative is quite remote until they get

[0:52:04] Trustee Stamford: their staffing sorted out. So the regional district has sent a letter advocating for

[0:52:10] Trustee Stamford: or more staff on the coast, it is a very complex area

[0:52:15] Trustee Stamford: and the islands are just a part of that.

[0:52:17] Trustee Stamford: So just some context on why we haven't been able

[0:52:21] Trustee Stamford: to get that meeting going yet.

[0:52:25] Voice 9: Okay, thank you.

[0:52:28] Voice 9: Anything else on the follow-up action list?

[0:52:30] Trustee Luckham: All right, I will continue.

[0:52:35] Trustee Luckham: So applications and referrals.

[0:52:37] Trustee Luckham: So we've got a couple of applications here today.

[0:52:40] Trustee Luckham: And the first one being Gambier Development

[0:52:43] Trustee Luckham: variance permit 2023.1, that's Robital and Dawson.

[0:52:49] Trustee Luckham: And we have a staff report before us

[0:52:52] Trustee Luckham: and I believe Planner Cox,

[0:52:54] Trustee Luckham: you're going to introduce this item.

[0:52:57] Trustee Luckham: And I'll just ask Will,

[0:53:00] Trustee Luckham: if the applicants are in our audience at all today.

[0:53:04] Trustee Luckham: And they are both

[0:53:05] Trustee Luckham: here, Chair Luckum.

[0:53:07] Trustee Luckham: All right, thank you.

[0:53:08] Trustee Luckham: So then after staff have made their report,

[0:53:11] Trustee Luckham: certainly we'll turn to the applicant if they concur with the to ask if they concur with the

[0:53:19] Trustee Luckham: recommendation of staff and if they have any additional important information that we need

[0:53:24] Trustee Luckham: to know to assist us in our decision making and then we will have a conversation at the

[0:53:29] Trustee Luckham: local trust committee table to determine the outcome of this application so if that's understood

[0:53:35] Trustee Luckham: I will go to Planner Cox.

[0:53:38] Voice 6: Okay, thanks, Jay.

[0:53:40] Voice 6: So this is Gambier DPP 2023.1,

[0:53:46] Voice 6: and today we're with Ty and Dawson,

[0:53:48] Voice 6: and we're on Holcroft Road on North Thornby.

[0:53:52] Voice 6: So the applicants applied for a couple of different reductions

[0:53:59] Voice 6: to the required setbacks,

[0:54:02] Voice 6: primarily for a deck and an existing accessory building

[0:54:09] Voice 6: that was moved into place along the Northern lot boundary

[0:54:12] Voice 6: that you'll see on page 35, 39, 30, I think,

[0:54:16] Voice 6: of the agenda package.

[0:54:18] Voice 6: 37 is the map there indicating both setback requests.

[0:54:26] Voice 6: And the other setback reduction request

[0:54:29] Voice 6: is for the front lot line on Volcroft Road.

[0:54:32] Voice 6: And the applicant has an MOTI encroachment permit

[0:54:36] Voice 6: for that reduction request.

[0:54:39] Voice 6: So staff is recommending issuing that variance

[0:54:43] Voice 6: for the front lot line,

[0:54:45] Voice 6: but not for the side lot line on the Northern boundary

[0:54:50] Voice 6: for the reasons as mentioned in the report.

[0:54:53] Voice 6: report. The structures are all as built and existing and this is a retroactive, they're

[0:55:03] Voice 6: seeking retroactive authorization for the siting of these structures. So I think I'll

[0:55:09] Voice 6: leave it there and yeah, any questions that the LTC has for staff?

[0:55:17] Trustee Luckham: Right, thank you very much, Leonard Cox. So I'll just turn to the, I'm going to pull up

[0:55:24] Trustee Luckham: my participants list here and turn to the applicant who's online and if you raised your

[0:55:30] Trustee Luckham: hand if you wish to say address the local trust committee then we will promote you to uh the um

[0:55:39] Trustee Luckham: the panelists list i think that's how we're going to do that susan

[0:55:42] Voice 9: dawson i see your hand is up

[0:55:49] Voice 9: and patrick both of your hands are up so can we promote one of those will they should um both be

[0:56:03] Voice 9: coming over shortly chair welcome okay thank you hello oh

[0:56:13] Voice 19: hello susan um thank you for joining us

[0:56:15] Voice 19: um my husband is also online and wants to join as a participant that he's getting moved over as well

[0:56:23] Voice 9: thank you do

[0:56:26] Voice 19: you want to start us off and then uh we'll pick up certainly so um

[0:56:31] Voice 15: we we concur with

[0:56:34] Voice 15: with the approving the setback adjacent to the highway,

[0:56:41] Voice 15: we don't concur with the side setback.

[0:56:44] Voice 15: And as we read staff's report,

[0:56:48] Voice 15: the primary concern seems to be that although

[0:56:52] Voice 15: the current owners of the property adjacent to our build

[0:56:56] Voice 15: are very supportive of it,

[0:57:00] Voice 15: they're concerned that that property

[0:57:02] Voice 15: might change hands in the future.

[0:57:04] Voice 15: and then um there's no there's no way for them to know how those new owners might feel um and so

[0:57:11] Voice 15: we haven't made a big deal about this but we wanted to um we think it's uh pertinent for you

[0:57:17] Voice 15: to know that um that the the the house that's adjacent is owned by Patrick's parents it's a

[0:57:24] Voice 15: family cabin that they've owned uh for approximately 40 years on um Beaucroft Island um uh we bought

[0:57:33] Voice 15: the place adjacent to it when it it um came up for sale because we were running out of space

[0:57:39] Voice 15: Patrick's family is one of four children um everybody has grandchildren um we the all of

[0:57:46] Voice 15: the kids have grown up um having family vacations at Vaucroft and we got to the point where we

[0:57:53] Voice 15: didn't have enough space and there was um um an inability to for everyone to have time the time

[0:58:01] Voice 15: that they desired on the cat on bowcroft at the cabin especially with the grandchildren are now

[0:58:08] Voice 15: all about college age we they will have families of their own they are um very attached

[0:58:16] Voice 15: to that property as a family place we when patrick's parents pass that property will go

[0:58:24] Voice 15: to the next generation in equal division.

[0:58:27] Voice 15: So four kids, we will all have one quarter share

[0:58:31] Voice 15: and we expect that property then

[0:58:33] Voice 15: to move to the grandchildren.

[0:58:38] Voice 15: And so our two lots together form a family property.

[0:58:44] Voice 15: And staff were also concerned

[0:58:47] Voice 15: that they weren't able to see

[0:58:51] Voice 15: how it impacted the other property.

[0:58:53] Voice 15: but we it and the photos when we were asked for photos but we weren't it it wasn't explained to

[0:59:00] Voice 15: us exactly what who wanted what the issue was so we sent photos not really knowing what to actually

[0:59:06] Voice 15: show so so apologies that they didn't show what they wanted what you exactly needed from them but

[0:59:13] Voice 15: um we have the new deck is at the back of the property whereas um the family cabin as i'll

[0:59:21] Voice 15: refer to it as our joint adjacent lot they they tend to they have a deck at the front of their

[0:59:26] Voice 15: cabin and that's where they spend their time um so i'm going to leave it there and just ask if

[0:59:31] Voice 15: patrick wanted to add anything thank

[0:59:35] Voice 9: you patrick thank

[0:59:37] Voice 5: you no i just follow on last thing that

[0:59:40] Voice 5: susan said there is that yeah you know where our prop where the deck is on our new property is

[0:59:46] Voice 5: to the back it's kind of overlooks the shed and you can see that the shed and the wood pile at

[0:59:53] Voice 5: at my parents place so it's you know it's not encroaching uh personal privacy um

[1:00:00] Voice 5: actually adds a little bit of privacy uh for the people uh at the back of that lot um but yeah

[1:00:07] Voice 5: my parents have owned up here since 1978 so 45 years uh we're not going anywhere and like to

[1:00:14] Voice 5: susan's point this is we're kind of just planning for

[1:00:17] Voice 7: the next generation and we

[1:00:22] Voice 15: do regret i i did

[1:00:24] Voice 15: want to say one thing we do regret that we um like we built and then it wasn't in court in accordance

[1:00:30] Voice 15: to the to the plans but as we said in our explanation unfortunately a family emergency

[1:00:35] Voice 15: made it so that we weren't paying attention and we do really regret that we we didn't stop we

[1:00:41] Voice 15: didn't occur to us that we weren't in compliance i don't know why um just that we were extraordinarily

[1:00:47] Voice 15: distracted with our son's illness at the time but but we certainly weren't trying to take advantage

[1:00:53] Voice 15: um that was not our intention okay

[1:00:58] Trustee Luckham: thank you so i'll turn the conversation back to

[1:01:01] Trustee Luckham: to the trustees and they may have some questions for you.

[1:01:03] Trustee Luckham: So if you just stay on line there

[1:01:05] Trustee Luckham: and I see Trustee Bernardo has his hand up.

[1:01:07] Trustee Bernardo: Yes, I've got questions for both for Mr. Cox

[1:01:11] Trustee Bernardo: and for the applicants.

[1:01:16] Trustee Bernardo: First for Mr. Cox, I mean, I gather from the report

[1:01:24] Trustee Bernardo: that really the objection of staff to the interior,

[1:01:31] Trustee Bernardo: the portion of the application that relates

[1:01:33] Trustee Bernardo: to the Interior Law line, the opposition staff is based on the hypothetical contingency that a

[1:01:40] Trustee Bernardo: future

[1:01:41] Voice 9: landowner might object to it, who might object to the variance. Is that right?

[1:01:50] Voice 9: Yes.

[1:01:51] Voice 6: Through the chair, that's correct. It's never known what a future landowner might,

[1:02:01] Voice 6: they may view that and properties do absolutely change hands. Staff totally appreciates that in

[1:02:07] Voice 6: In this case, this is a family property.

[1:02:09] Voice 6: So this is just sort of think best practice

[1:02:14] Voice 6: with upholding bylaw setbacks,

[1:02:19] Voice 6: but you're absolutely correct.

[1:02:20] Voice 6: It is hypothetical in that it's unknown

[1:02:22] Voice 6: who might own that property in the future

[1:02:24] Voice 6: or whether or not they may have an issue with it.

[1:02:27] Trustee Bernardo: But Mr. Cox, isn't your reasoning

[1:02:29] Trustee Bernardo: that a future landowner or property owner or a neighbor

[1:02:34] Trustee Bernardo: might hypothetically be unhappy about a variance

[1:02:38] Trustee Bernardo: that was put in place before they had any standing that's

[1:02:43] Voice 6: correct it's um through the chair

[1:02:44] Trustee Bernardo: mr cox i haven't finished my question oh

[1:02:47] Voice 6: pardon me now

[1:02:49] Trustee Bernardo: to operate with planning on the basis of

[1:02:53] Trustee Bernardo: hypothetical contingencies along the lines that we've discussed that isn't that an objection

[1:02:59] Voice 9: to any variance of any kind

[1:03:04] Trustee Bernardo: because you never know what a future neighbor who doesn't exist

[1:03:08] Trustee Bernardo: and doesn't yet have standing what their opinion might be so i'm having a lot of trouble understanding

[1:03:14] Trustee Bernardo: how uh why this particular variance should be uh selected as being dubious because of the

[1:03:23] Trustee Bernardo: continue or the possibility that a future neighbor might object uh uh because you could you could

[1:03:31] Trustee Bernardo: that that problem if it is a problem i don't think it is but if it is a problem that would exist with

[1:03:36] Trustee Bernardo: any variance so what

[1:03:38] Voice 9: are we really talking about here is that the end of the question yes so um

[1:03:47] Voice 6: the ltc has the um latitude if you will right there's a there's amount of discretion with

[1:03:53] Voice 6: dbps so it's up to the ltc to decide if it wants to formalize this sighting and

[1:04:01] Voice 6: the opinion of staff is just that in this case given the circumstance and

[1:04:06] Trustee Bernardo: i'm i'm aware of our

[1:04:07] Trustee Bernardo: discretion uh mr cox that's why we're here today uh but you haven't actually answered my question

[1:04:15] Trustee Bernardo: and what i'm really getting at is i don't understand how staff can make an objection

[1:04:20] Trustee Bernardo: on the basis of this hypothetical contingency when that theory can be applied to any variance

[1:04:28] Trustee Bernardo: so i'm sorry but it seems kind of arbitrary and uh unreasonable in the sense

[1:04:36] Trustee Bernardo: that it's not a rational analysis uh and you mentioned something before about something best

[1:04:45] Trustee Bernardo: practices uh or that just sounds like you just staff is of the view that they don't like the

[1:04:51] Trustee Bernardo: idea of variances for interior lot lines and so you're just generally going to dig in your heels

[1:04:56] Trustee Bernardo: on that i mean is that is that what's happening here so

[1:05:01] Voice 6: through the chair the ltc has um the

[1:05:04] Voice 6: the ability to not to follow staff recommendation on this.

[1:05:12] Voice 9: Well, I

[1:05:13] Trustee Bernardo: would like an answer though,

[1:05:15] Trustee Bernardo: to my question about staff's reasoning.

[1:05:18] Voice 6: So I think in this case,

[1:05:22] Voice 6: it's fairly clear about the staff reasoning

[1:05:24] Voice 6: in this path report.

[1:05:25] Voice 6: If there's a broader discussion on variances generally,

[1:05:31] Voice 6: I think that's a worthwhile discussion,

[1:05:33] Voice 6: but perhaps not on this particular issue

[1:05:40] Voice 6: because I feel like the staff recommendation

[1:05:42] Voice 6: is explained in the report.

[1:05:48] Voice 6: All right, thank you.

[1:05:51] Voice 9: Okay, are

[1:05:52] Trustee Luckham: there any other, Renee Jemarat,

[1:05:55] Trustee Luckham: I see your hand is up.

[1:05:57] Trustee Luckham: Unless Trustee Stamford wishes to have,

[1:05:59] Trustee Luckham: has any questions about this application,

[1:06:01] Trustee Luckham: want to defer to the political.

[1:06:03] Trustee Luckham: i

[1:06:03] Trustee Stamford: i do have questions

[1:06:05] Trustee Luckham: but i would

[1:06:06] Trustee Stamford: like to hear the follow-up thank

[1:06:07] Trustee Luckham: you uh okay well uh that

[1:06:11] Trustee Luckham: it's just a question from uh regional planning manager gemara i don't know if it's a follow-up

[1:06:16] Trustee Luckham: or not but go ahead uh rpm uh gemara thank

[1:06:21] Voice 11: you chair so through the chair i just wanted to

[1:06:23] Voice 11: reiterate what staff cox um had explained um the information provided in the staff report is the

[1:06:30] Voice 11: the analysis there to explain the variance request and how that makes sense with the policies

[1:06:38] Voice 11: that the A&B or LTC has. So if that's not the direction the LTC would like to take, that is

[1:06:45] Voice 11: the whole point of the variance is to look at that information for consideration and to decide if

[1:06:52] Voice 11: that is the variance the LTC wishes to grant. The piece about talking about what merits

[1:06:59] Voice 11: it's a change or not we can talk about in terms of a process um but i i do um think that's a

[1:07:06] Voice 11: separate discussion um that with

[1:07:09] Voice 8: the direction of the ltc we can we can talk about some more

[1:07:16] Trustee Luckham: okay um trustee stanford i'll go to you thank you rpm summer i'll get you to lower your hand

[1:07:23] Trustee Luckham: if you're finished and then we'll come back to trustee bernardo thank

[1:07:28] Trustee Stamford: you chair um yeah i i do

[1:07:30] Trustee Stamford: you understand the questions that Trustee Bernardo has about the particular reasoning

[1:07:36] Trustee Stamford: behind why the side lot lines is being considered like this? I haven't seen a rationale that

[1:07:46] Trustee Stamford: says future owners could be concerned. But I have a reasoning for concern around side

[1:07:56] Trustee Stamford: lot lines in general and specific i was going to ask about this specifically for this request and

[1:08:04] Trustee Stamford: yesterday i was at a fire protection meeting and one of the biggest concerns that

[1:08:13] Trustee Stamford: firefighters have is limited side lot lines and they demonstrated what happens there was a fire

[1:08:20] Trustee Stamford: this weekend on the mainland and lot lines had been varied setbacks have been varied and three

[1:08:30] Trustee Stamford: houses were burned there is there's good reasoning for having those those side lot lines and it is

[1:08:39] Trustee Stamford: around safety but it's not covered here in the report and also these types of low level patios

[1:08:50] Trustee Stamford: are of specific concern for fire

[1:08:52] Trustee Stamford: because it drops under the wood on the deck

[1:08:57] Trustee Stamford: and you can't get at it because it's too low

[1:09:00] Trustee Stamford: and this is covering concrete.

[1:09:02] Trustee Stamford: So there's fire concerns here

[1:09:05] Trustee Stamford: that I hope the proponents are considering

[1:09:09] Trustee Stamford: and to look further at fire smarting their property

[1:09:13] Trustee Stamford: because they are very tight in this area

[1:09:18] Trustee Stamford: and I've seen several variances in this particular area especially along the

[1:09:22] Trustee Stamford: front lot lines with the the small road that goes through and understand why

[1:09:30] Trustee Stamford: this is required or is considered acceptable in this area I have walked

[1:09:36] Trustee Stamford: along there so I know what they're talking about but that is my comment to

[1:09:41] Trustee Stamford: to the proponents.

[1:09:43] Trustee Stamford: In this case, I do recognize that is a family property.

[1:09:48] Trustee Stamford: There's lots of these kinds of properties on Tharmanby.

[1:09:52] Trustee Stamford: And I don't have a concern about that specific request

[1:09:57] Trustee Stamford: for the side lot line

[1:09:58] Trustee Stamford: other than what I've just stated around fire.

[1:10:04] Voice 19: Okay, thank you, Trustee Stamford.

[1:10:06] Voice 19: Trustee Bernardo.

[1:10:08] Trustee Bernardo: Thank you.

[1:10:10] Voice 19: I

[1:10:10] Trustee Bernardo: appreciate Trustee Stamford's points there.

[1:10:15] Trustee Bernardo: I confess I'm a little anxious about the idea of, to use a technical term,

[1:10:21] Trustee Bernardo: fettering our discretion by opposing a variance of any sort

[1:10:27] Trustee Bernardo: because we have a general reservation in principle

[1:10:30] Trustee Bernardo: about the idea of any kind of variance in a particular context.

[1:10:40] Trustee Bernardo: Each application has to be decided on its objective merits.

[1:10:43] Trustee Bernardo: uh so i don't think staff's position and trustee sanford's is quite right uh uh the the staff

[1:10:56] Trustee Bernardo: report does not uh address the fire control issue uh but uh i would have reservations about uh

[1:11:05] Trustee Bernardo: objecting to the variance on the interior lot line on on the basis of a general

[1:11:10] Trustee Bernardo: a general principle or a general concern about fire control uh i think

[1:11:15] Trustee Bernardo: If I understand Trustee Sanford's point correctly, she's suggesting that the applicants might want to consider addressing the fire control issue in their application.

[1:11:30] Trustee Bernardo: And I certainly think that's, if that's what she's suggesting, I certainly think that's a good idea, because then we have some specifics on this application to deal with.

[1:11:40] Voice 9: it uh but uh i

[1:11:46] Trustee Bernardo: have to say that you know i'll be upfront about this i'm sympathetic to the

[1:11:50] Trustee Bernardo: application uh in its entirety uh i am remain perplexed by staff's position that it's based

[1:11:58] Trustee Bernardo: on this hypothetical contingency business uh and in any event i think if we can be practical about

[1:12:05] Trustee Bernardo: this there may be a way to simply eliminate that concern altogether and i've got a question

[1:12:10] Trustee Bernardo: of the applicants here is there a covenant in place among um the prospective beneficiaries

[1:12:18] Trustee Bernardo: and mr robotized parents about the disposition of the land uh uh when they um when they pass on

[1:12:27] Trustee Bernardo: and what i'm getting at here is addressing the complaint risk up front by eliminating it by

[1:12:35] Trustee Bernardo: basically getting the consent of not uh not just the parents but just of anybody who's going to

[1:12:41] Trustee Bernardo: to have an interest in it in the future now there's you know there's ways of having to deal

[1:12:46] Trustee Bernardo: with that legally but we don't have to get that into here to get into that here so uh to being

[1:12:51] Trustee Bernardo: to to barrel question here is there a covenant in place and if not would the applicants uh

[1:12:59] Trustee Bernardo: object to putting in a covenant in order to satisfy staff and i suppose there's a third

[1:13:04] Trustee Bernardo: question whether staff would be satisfied with that uh if you can follow all that gibberish

[1:13:10] Trustee Bernardo: uh thank you um

[1:13:13] Voice 5: i'll take you for this one uh susan um uh trustee bernardo um

[1:13:19] Voice 5: no there's no formal covenant i know the terms of my parents will i've got power of attorney

[1:13:23] Voice 5: for my parents they're in their mid 80s now so i help them out with their finances and whatnot

[1:13:29] Voice 5: um but there's no there's no formal covenant the i'm one of four children the property is

[1:13:37] Voice 5: going to pass uh uh in equal shares to the four of us and my parents i've also um set up a sort

[1:13:46] Voice 5: of a sinking trust to um to pay the bills like to pay the property taxes and so for like the next

[1:13:52] Voice 5: 15 20 years kind of thing not a huge amount of money but taxes are not uh a lot so so

[1:13:59] Voice 5: i don't know if that answers your question or not well

[1:14:03] Trustee Bernardo: it answers the first part of the question but

[1:14:04] Trustee Bernardo: but assuming it would satisfy staff,

[1:14:08] Trustee Bernardo: would putting a covenant in place,

[1:14:11] Trustee Bernardo: is that feasible with your family?

[1:14:14] Voice 9: Yes, I think it would be.

[1:14:16] Voice 9: I think so.

[1:14:20] Voice 9: And does staff have any comment about that idea?

[1:14:26] Voice 9: So through the

[1:14:27] Voice 6: chair, if the trustee's concerned,

[1:14:28] Voice 6: if the trustee at first was unsure of

[1:14:31] Voice 6: or baffled by staff's recommendation,

[1:14:33] Voice 6: I'm not sure why there's a need to deal with it here.

[1:14:36] Voice 6: And on the fire issue,

[1:14:38] Voice 6: you um that i think the staff's understanding is uh something that comes up a lot more in urban

[1:14:46] Voice 6: areas where houses are closer together in this case the deck all of what trustee stanford say

[1:14:51] Voice 6: said is true however the adjacent um buildings and other things are not very close so there's a

[1:14:58] Voice 6: there's actually separation through there so leave it at that for now thank you

[1:15:02] Voice 5: yeah and if i could

[1:15:03] Voice 5: could just speak really quickly on the fire issue we fire is the biggest risk on our island right

[1:15:09] Voice 5: like we know that we've been up there for years i've been on council at uh at bowcroft many years

[1:15:14] Voice 5: ago and you know fire is the thing that scares everybody and um we had a gentleman by the name

[1:15:20] Voice 5: of bill higgs uh local fire smart gentleman come up and i have to say he saw he saw the deck he

[1:15:27] Voice 5: saw the new build i spoke to him and um kevin harris who's our chair right now of our trustee

[1:15:33] Voice 5: and Mr. Higgs was really complimentary frankly he said I like what you guys have done here

[1:15:38] Voice 5: and he likes the fact that what they're really worried about are trees and foliage and plants

[1:15:44] Voice 5: being really up close to your structures and whatnot so um you know you know for what it's

[1:15:53] Voice 5: worth I did talk to the gentleman and he was very complimentary about the build he liked it

[1:15:57] Voice 5: that he did not raise any concerns about it.

[1:16:00] Voice 5: But I take Trustee Stamford's point,

[1:16:04] Voice 5: fire is what scares everybody.

[1:16:07] Voice 5: Thank you

[1:16:08] Trustee Bernardo: for those responses.

[1:16:10] Trustee Bernardo: And after I've heard the answers

[1:16:12] Trustee Bernardo: from the applicant and staff,

[1:16:15] Trustee Bernardo: I'm gonna retreat from my covenant idea.

[1:16:17] Trustee Bernardo: Mr. Cox's point was well taken.

[1:16:22] Trustee Bernardo: It's not about placating staff,

[1:16:24] Trustee Bernardo: it's about what the merits are.

[1:16:25] Trustee Bernardo: i have to stay for what i've heard so far i don't see a reason to refuse the application

[1:16:31] Trustee Bernardo: i'm inclined to support it in its entirety um but uh that's all i've got to say at the moment

[1:16:39] Trustee Bernardo: thank you thank

[1:16:41] Trustee Luckham: you trustee bernardo uh trustee stanford

[1:16:43] Trustee Stamford: yes um we have an unofficial way of

[1:16:48] Trustee Stamford: dividing all the islands in the gambier local trust area um and i'm hoping that trustee bernardo

[1:16:56] Trustee Stamford: is going to put forward a motion um about this um i was just gonna follow up that we really don't

[1:17:05] Trustee Stamford: need to accommodate the staff's concerns any further if we are comfortable with what is being

[1:17:14] Trustee Stamford: out here so um i can make the motion or you can too i'll

[1:17:20] Voice 9: do it i move that the uh the application

[1:17:25] Voice 9: uh be approved into society

[1:17:30] Trustee Luckham: yeah uh there is a recommended uh motion on the agenda which is a bit

[1:17:36] Trustee Luckham: more descriptive and some variation to that would be appropriate thank you

[1:17:42] Trustee Bernardo: for that uh

[1:17:43] Trustee Luckham: uh i

[1:17:44] Trustee Bernardo: uh i

[1:17:46] Trustee Bernardo: should have read that first i'll just simply read it out as it is that the uh i moved that

[1:17:51] Trustee Bernardo: the granbury island local trust committee approved issuance of development variance permit gmdvp

[1:17:55] Trustee Bernardo: 2023.1 to reduce the front setback for the lot line of budding road from 6.0 meters to 3.63

[1:18:03] Trustee Bernardo: meters and reduce the interior side lot line from 1.5 meters to 0.43 and 0.17 meters right

[1:18:13] Voice 9: Right, so that's moved.

[1:18:14] Voice 9: Do I have a seconder?

[1:18:16] Trustee Luckham: Second by Sanford.

[1:18:18] Trustee Luckham: I'd just to speak to the motion further, Trustee Bernardo.

[1:18:21] Trustee Luckham: No.

[1:18:22] Trustee Luckham: Is there any further discussion on the application?

[1:18:27] Voice 9: No, all right then.

[1:18:29] Trustee Luckham: So let's call the vote.

[1:18:30] Trustee Luckham: All those in favor?

[1:18:32] Voice 9: And

[1:18:32] Trustee Luckham: that carries unanimously.

[1:18:34] Trustee Luckham: Yeah, you have your permit.

[1:18:37] Trustee Luckham: I just would like to make a remark.

[1:18:39] Trustee Luckham: Certainly, I think we need to be more cognizant

[1:18:42] Trustee Luckham: of our planning process

[1:18:44] Trustee Luckham: and the criteria around development permits

[1:18:46] Trustee Luckham: and that all impacts need to be considered on adjacent properties from now and into the future

[1:18:53] Trustee Luckham: because this permit will be on title and will last for eternity, so to speak.

[1:19:00] Trustee Luckham: But of course, state planning and transfer of ownership is quite often challenging

[1:19:07] Trustee Luckham: and isn't necessarily unfold as the way that it is thought of at the particular time

[1:19:14] Trustee Luckham: that a decision like this is being made. But of course, a variance is certainly typically a

[1:19:20] Trustee Luckham: benefit to one individual. And in the future, it's not so much about whether or not the person

[1:19:25] Trustee Luckham: likes or has some concerns about the variance that was issued sometime in the past, but it may

[1:19:31] Trustee Luckham: actually hinder the ability for a future property owner there to actually apply for their own

[1:19:37] Trustee Luckham: variance and infringe even more. And indeed, I think the fire aspect is an important consideration

[1:19:43] Trustee Luckham: consideration because actually, although this is a rural neighborhood, these are very small lots.

[1:19:49] Trustee Luckham: And I was actually quite surprised by the size of the lot versus the coverage. But certainly,

[1:19:56] Trustee Luckham: that's what's covered in the bylaws and is perfectly acceptable. And I would just say

[1:20:01] Trustee Luckham: that your bill in the process of moving that shed didn't do you any favors there. And so that's

[1:20:06] Trustee Luckham: unfortunate. And I don't want this to be punitive based upon decisions that were made in your

[1:20:11] Trustee Luckham: your absence and I would say certainly your lot looks lovely and please enjoy it and everybody

[1:20:17] Trustee Luckham: have and good luck with that so let us move on and thank you very much for your application today

[1:20:24] Trustee Luckham: and and we'll move on to the next application on our list at 8.2 and this is a Gambier

[1:20:33] Trustee Luckham: Development Variance Permit 2023.3. The applicant's name is Wong. And Planner McCarver,

[1:20:42] Trustee Luckham: are you going to carry this one for us?

[1:20:44] Planner McCargar: Yeah, I will give a brief overview. And I believe the

[1:20:48] Planner McCargar: applicants are in attendance as well if there's questions.

[1:20:52] Trustee Luckham: Okay, perfect. So go ahead then,

[1:20:54] Trustee Luckham: Planner McCarver.

[1:20:55] Planner McCargar: So this application seeks to reduce the minimum setbacks on the property for

[1:20:59] Planner McCargar: the settlement residential zone for a lot line abutting a road the front lot line from seven

[1:21:04] Planner McCargar: and a half meters to 0.23 meters for an addition to the single-family dwelling the applicant's

[1:21:12] Planner McCargar: proposing to construct a three-floor addition with a building footprint of 856 square feet

[1:21:18] Planner McCargar: to the existing 800 square foot single-family dwelling the potential impact of citing the

[1:21:25] Planner McCargar: addition within the front lot line setback is relatively minor, particularly because Austin

[1:21:30] Planner McCargar: Road has limited traffic and there's a significant shoulder area. So I was able to do a site visit

[1:21:39] Planner McCargar: in the summer and I measured from the gravel edge of the road to the northwest corner of the

[1:21:46] Planner McCargar: property. So the shoulder area, it was 9.3 meters. So I just wanted to highlight that,

[1:21:52] Planner McCargar: that although they're asking for a significant setback reduction, there is a really large

[1:22:00] Planner McCargar: shoulder area. The front lot line also does not run directly parallel to the proposed addition.

[1:22:07] Planner McCargar: So the addition would be sited 0.23 meters from the front lot line on the northeast corner,

[1:22:13] Planner McCargar: and then 7.02 meters from the front lot line at the northwest corner of the lot.

[1:22:19] Planner McCargar: three neighboring property owners have indicated support for the proposal and those are attached

[1:22:25] Planner McCargar: so given this is not a through road has very little traffic and the location of the proposed

[1:22:31] Planner McCargar: addition will have little to no impact on neighboring properties staff are recommending

[1:22:35] Planner McCargar: approval approval of this variance request and i i did get word from the applicant that they

[1:22:43] Planner McCargar: they are in the process of applying for a MOTI setback permit.

[1:22:50] Trustee Luckham: Okay, very good. Thank you. So I'll just quickly turn to the applicant.

[1:22:55] Trustee Luckham: If they wish to say anything to their local trust committee or they concur with the recommendation.

[1:23:01] Voice 9: And is that Lori Barnett? Is that the applicant?

[1:23:12] Planner McCargar: Yeah, and Bryn Wong.

[1:23:13] Planner McCargar: Oh, hi. Can you hear me?

[1:23:15] Voice 1: Yes.

[1:23:16] Voice 1: Oh, awesome. I think what Marlis has put together here in the report, and everything that she said so far has covered our position. And I don't know if Lori has something to add in this case, but with all of our supporting documents, with the neighbor letters and Lori's family history on the lot,

[1:23:43] Voice 1: I think that covers all of our side of the application.

[1:23:51] Trustee Luckham: Okay.

[1:23:52] Trustee Luckham: Thank you very much for joining us.

[1:23:54] Trustee Luckham: Laurie, did you have any additional comments or we'll go to the trustees?

[1:23:59] Voice 18: Yes.

[1:24:00] Voice 18: Can you hear me?

[1:24:01] Trustee Luckham: Yes.

[1:24:01] Voice 18: Yes.

[1:24:02] Voice 18: I just wanted to say thank you for recommending approval of our variance request.

[1:24:08] Voice 18: And thank you, Trustee McGargar, for coming to actually have a look at our site

[1:24:13] Voice 18: and see what's going to happen because on paper it looks a lot worse than it really is so thank

[1:24:19] Voice 18: you very much indeed

[1:24:23] Trustee Luckham: okay well thank you very much and uh go to the trustees if they have any

[1:24:27] Trustee Luckham: questions or comments regarding this and we'll make a decision trustee stanford yes thank you

[1:24:32] Trustee Luckham: chair

[1:24:32] Trustee Stamford: i have a question for the um planner first and then one for the proponent for laurie um

[1:24:40] Trustee Stamford: or the applicant, I should say.

[1:24:43] Trustee Stamford: I noticed there was no information about this three-story building,

[1:24:50] Trustee Stamford: Plano-McCarver, and I'm assuming that it's all within the bylaws,

[1:24:54] Trustee Stamford: the height, the extent of it.

[1:24:57] Trustee Stamford: And also, the way the basic plan is laid out,

[1:25:05] Trustee Stamford: this could be two buildings.

[1:25:07] Trustee Stamford: And the reason it's not two buildings is you can't have two buildings on a site of this size.

[1:25:16] Trustee Stamford: Is there anything ensuring that this actually is going to be one building other than sort of a breezeway between two buildings?

[1:25:25] Trustee Stamford: That was more my concern, looking at the plans as opposed to the the actual setback.

[1:25:32] Trustee Stamford: So,

[1:25:35] Planner McCargar: they have applied for a building permit and have, you know, we have reviewed the building permit and they've gained approval. I didn't include the building elevations or the building plans in this permit, just didn't see that as relevant to the setback, but it does meet all other aspects of the land use bylaw.

[1:25:59] Planner McCargar: Okay.

[1:26:00] Trustee Stamford: And from, for the applicant, Lori, have you got permission, you are, sorry, not permission, response from the people right behind you? I get the sense these are all family, like to extent, this is, this part of Austin Road is all part of the same family, generally.

[1:26:22] Trustee Stamford: generally um the people behind you you do you have their um okay about the setback

[1:26:31] Trustee Stamford: yes i

[1:26:33] Trustee Stamford: couldn't remember what what the family name was so

[1:26:36] Voice 18: the three letters of approval from our

[1:26:40] Voice 18: neighbors directly on each side and behind are actually not family members of mine um it's uh

[1:26:47] Voice 18: the buckle right buckle cage larson and carly erico yes

[1:26:53] Trustee Stamford: it's the one behind you yes okay yeah

[1:26:57] Trustee Stamford: that was i just wanted clarity again this this three-story building is sort of twigged on me

[1:27:03] Trustee Stamford: but it's within bylaws so um

[1:27:05] Voice 18: it's within all the height restrictions can confirm that because he

[1:27:09] Voice 18: was involved in the drawings and because it's such a sloped lot um it's the entire bottom floor is

[1:27:17] Voice 18: pretty much underground and

[1:27:20] Trustee Stamford: and so just a comment about that road it is

[1:27:26] Trustee Stamford: important to get confirmation with Moti because in the wintertime and snow

[1:27:32] Trustee Stamford: clearing the road itself is very narrow and there are issues about where the

[1:27:39] Trustee Stamford: the snow goes on the narrow parts of that road. So that

[1:27:43] Trustee Stamford: shoulder is important. But you know, just how the angle of that

[1:27:50] Trustee Stamford: proposed building is, it doesn't have a huge impact. But just

[1:27:54] Trustee Stamford: because the road isn't built out, it doesn't mean that Moody

[1:27:57] Trustee Stamford: doesn't use those those wider shoulders where they're

[1:28:00] Trustee Stamford: available. Because that road is always on the red alert when

[1:28:06] Trustee Stamford: we're talking about snow clearing um sometimes they won't clear if they feel there's too many

[1:28:12] Trustee Stamford: too much obstruction because of the narrowness of the built part of that road so it's just something

[1:28:18] Trustee Stamford: to keep in mind but that's not our particular jurisdiction that will come from modi so the

[1:28:25] Voice 18: application has been submitted by by brandon wong and um the building it doesn't impede at all with

[1:28:34] Voice 18: the shoulder or the road there's no disturbance to what's already there so it will all be

[1:28:41] Voice 18: yeah property

[1:28:42] Trustee Stamford: great and i just can concur that that is a small road it's towards the end of

[1:28:48] Trustee Stamford: that neighborhood and um yeah it's all part of that community well

[1:28:55] Voice 18: and i as part of our fire

[1:28:57] Voice 18: our group really need the truck to be able to get down the road and get past.

[1:29:02] Voice 18: We are very aware.

[1:29:05] Voice 18: Thank you, Kate.

[1:29:07] Trustee Luckham: Thank you.

[1:29:08] Trustee Luckham: Trustee Bernardo, do you have any questions or remarks?

[1:29:13] Trustee Bernardo: Not really, other than I'm ready to make the motion to tell you the truth.

[1:29:19] Trustee Bernardo: Okay, go ahead.

[1:29:22] Trustee Stamford: I move that the Gambier Island Local Trust Committee approve issuance of

[1:29:25] Trustee Stamford: Development Variance Permit GM-DVP 2023.3.

[1:29:29] Trustee Stamford: i

[1:29:29] Trustee Luckham: second the motion moved and seconded any further discussion all those in favor that

[1:29:37] Trustee Luckham: carries unanimously thank you very much i i thank you both for joining us today and i thank you

[1:29:44] Trustee Luckham: lori for your comment that i forget exactly what it was but it wasn't necessarily scary but it

[1:29:49] Trustee Luckham: looks confusing because certainly looking at the maps i chose not to look at the maps because

[1:29:54] Trustee Luckham: because obviously the cadastral alignment of the lots

[1:29:57] Trustee Luckham: is not been aligned to.

[1:30:00] Trustee Luckham: it's on the ground because there's an awful lot of buildings that are sitting on the lot lines

[1:30:03] Trustee Luckham: so uh good luck with your uh construction and um thank you for being here today thank you

[1:30:10] Trustee Luckham: bye laurie all right are we satisfied to continue on here we've got a break scheduled for after the

[1:30:21] Trustee Luckham: local trust committee projects we got about uh 45 minutes so that should actually get us off to a

[1:30:26] Trustee Luckham: a good start. So if that's all right, I'll continue. And Sonia Zupanek, thank you for

[1:30:32] Trustee Luckham: joining us. I see you've just come up on screen. So 9.1 is the major project,

[1:30:37] Trustee Luckham: Canberra Island Official Community Plan and Land Use By-law Review Project. And we have a verbal

[1:30:44] Trustee Luckham: update.

[1:30:46] Voice 17: Good morning. Can you hear me okay?

[1:30:48] Trustee Luckham: I can do.

[1:30:49] Voice 17: Great. So the reason there isn't a

[1:30:51] Voice 17: written memo on your agenda package is because we were in the midst of meetings with Squamish and

[1:30:57] Voice 17: we weren't going to meet the deadline so that's what we'll be aiming for for each of your meetings

[1:31:03] Voice 17: is to have something in writing so that there is that record for the community as well to keep

[1:31:08] Voice 17: track of progress but in this case we could not so here I am to let you know that we are finalizing

[1:31:16] Voice 17: the next set of meetings with the staff at Squamish Nation and that will include individual

[1:31:24] Voice 17: meetings with their individual topic experts for the four topics. I will share my screen just to

[1:31:31] Voice 17: remind you of the topics that your OCP review is focused on. Can you see the shared screen?

[1:31:41] Voice 17: Just a thumbs up. Great, thanks. You might want to

[1:31:44] Trustee Luckham: go to a full screen slideshow as opposed to

[1:31:47] Trustee Luckham: having your sidebar. It'll

[1:31:49] Voice 17: be quick. I just want to confirm that the Archaeology and Cultural

[1:31:53] Voice 17: cultural heritage protection, forest ecosystem protection, shoreline protection, docks, private,

[1:31:59] Voice 17: public, and community. Squamish has asked that we also include two other topic areas for their

[1:32:06] Voice 17: discussion with staff to inform your decision making when that comes forward to you. So those

[1:32:14] Voice 17: two topic areas include streams and watercourse protection and climate actions and sustainable

[1:32:23] Voice 17: sustainable solutions. So at this point in time, there's no decision for the LTC to make about

[1:32:28] Voice 17: whether or not you need to direct staff to do anything more with this. What I'm doing is

[1:32:33] Voice 17: providing background information to staff about existing policies and regulations that address

[1:32:39] Voice 17: each of these topic areas and opportunities throughout the Local Government Act and other

[1:32:45] Voice 17: avenues for the Local Trust Committee to implement progressive planning opportunities

[1:32:53] Voice 17: opportunities in these topic areas. And then we're discussing that with them and coming up with

[1:32:57] Voice 17: a menu of recommended options to move forward with that I would then be presenting to you

[1:33:04] Voice 17: early next year. So I just wanted to make you aware that this is also part of our

[1:33:10] Voice 17: portfolio of discussion items so that there's no surprise in the future. If you

[1:33:17] Voice 17: receive recommendations that might be also linked to other topics, at that point you would then

[1:33:22] Voice 17: expand the scope in the project charter should you decide that you want a direct staff to then

[1:33:27] Voice 17: incorporate draft policies and regulations into draft bylaws so we're off to a good start

[1:33:35] Voice 17: it's really great to have their undivided attention it's very refreshing and i'm very

[1:33:42] Voice 17: optimistic that we will have a great product to share with you in terms of next steps

[1:33:48] Voice 17: in early in the new year so I'll be working with them until December for sure

[1:33:54] Voice 17: there might be meetings in January as well they have an advisory commission

[1:33:58] Voice 17: that they'd like to refer some of their work to so I'd be involved in that preparing background

[1:34:07] Voice 17: information and then bringing back recommendations to you like I said in the new year so if you have

[1:34:14] Voice 17: any questions i can address them at this time trustee stamford yes

[1:34:21] Trustee Stamford: thank you this is very

[1:34:23] Trustee Stamford: encouraging um we have a a project going on on gambier it's the rural area development

[1:34:33] Trustee Stamford: um incentive program i've forgotten the exact title but um they are quite a coordinated and

[1:34:40] Trustee Stamford: active group and they've provided a number of initiatives going forward. The one thing they

[1:34:47] Trustee Stamford: haven't been able to do is connect in any way to the Squamish Nation. Is there a way of providing

[1:34:58] Trustee Stamford: their contact information and their project outline? Is there room for this anywhere in

[1:35:04] Trustee Stamford: um your contacts with the the staff that are working on this it does speak to land planning

[1:35:13] Trustee Stamford: its use it's it is a bit of an over it is definitely an overlap for gambier island um

[1:35:20] Trustee Stamford: i'm just wondering how their separate project um i don't want it to conflict with their oc

[1:35:27] Trustee Stamford: in any way um i see it as complementary it's it's but it's fairly active and moving but

[1:35:33] Trustee Stamford: but they just haven't been able to connect with staff at the Squamish Nation.

[1:35:40] Voice 17: I'd suggest sending anything that you have to me.

[1:35:47] Voice 17: I can at least become familiar with the focus of the topic areas that they're trying to address

[1:35:55] Voice 17: to see where there are any overlaps with the six topic areas that I'm tasked with discussing.

[1:36:01] Voice 17: I've had a similar request from the Trust Conservancy.

[1:36:05] Voice 17: and so I'd like to be very cautious and careful that I don't become a dumping ground for lack of

[1:36:12] Voice 17: a better word for everyone's assorted issues that they'd like to have resolved through this process

[1:36:19] Voice 17: so this is this is a really special opportunity and I don't want to water it down

[1:36:25] Voice 17: but I do respect that those are all legitimate needs that other agencies or branches or community

[1:36:31] Voice 17: groups have. However, there's a time and a place, and this may or may not be the appropriate

[1:36:36] Voice 17: venue to explore those issues. And my time is also very limited for this particular project,

[1:36:45] Voice 17: very limited. So I have to be very careful how I use it because there's an awful lot of work to do

[1:36:53] Voice 17: and there's more work than I have physical capacity for. So that's the other complicating

[1:36:59] Voice 17: factor but i'm happy to review it and chat with you offline about any ideas that i have once i

[1:37:06] Voice 17: have a sense of what how that fits into the focus that i have and the documents and discussions that

[1:37:13] Voice 17: i'll be having with them

[1:37:14] Trustee Stamford: um just for clarity if i could just quickly follow up um you mentioned

[1:37:20] Trustee Stamford: that you're also getting requests from islands conservancy is that the gambier island conservancy

[1:37:27] Trustee Stamford: or is that Island's trust conservancy?

[1:37:30] Voice 17: The trust.

[1:37:31] Trustee Stamford: The trust conservancy.

[1:37:33] Trustee Stamford: Okay, great.

[1:37:33] Trustee Stamford: Thanks.

[1:37:34] Trustee Stamford: Okay.

[1:37:35] Trustee Stamford: It won't be, I'll just put a very basic awareness out there.

[1:37:41] Trustee Stamford: They're doing fine.

[1:37:42] Trustee Stamford: They're just moving along, tracking along very quickly.

[1:37:46] Trustee Stamford: But recognizing that they haven't had that contact could be a concern moving forward.

[1:37:54] Trustee Stamford: So I'll sort that out with you later.

[1:37:57] Voice 17: Thank you.

[1:37:57] Voice 17: Thanks. Any other questions about your OCP project? Great. Okay. I will be back at your

[1:38:05] Voice 17: next LTC meeting with an update. Thank

[1:38:09] Voice 17: you. Thank you.

[1:38:11] Trustee Luckham: Looking forward to that. Thank you very much

[1:38:13] Trustee Luckham: for joining us today, Sonia.

[1:38:15] Voice 17: Okay. You're welcome.

[1:38:17] Trustee Luckham: Let us move to 9.2, minor project,

[1:38:20] Trustee Luckham: Keech Shoreline Protection Project. And we have a staff report here. I'm going to turn it over to

[1:38:26] Trustee Luckham: planner mccarver to introduce it and then we'll have a conversation yeah

[1:38:31] Planner McCargar: thanks so uh this staff

[1:38:34] Planner McCargar: have considered the feedback received at the community information meeting from trustee

[1:38:39] Planner McCargar: bernardo and through an internal staff review and staff are proposing the following minor amendments

[1:38:45] Planner McCargar: for clarity to clean up a couple grammatical errors and address some omissions so i can

[1:38:51] Planner McCargar: We can quickly run through some of the more significant amendments, if the LTC would like, or we could just kind of jump straight to questions. I'm wondering how the LTC, the redlined document is on page 112 of the agenda.

[1:39:12] Planner McCargar: So I'm happy to kind of run through it quickly.

[1:39:14] Planner McCargar: And then I just wanted to also highlight that after some back and forth with Trustee Bernardo, staff see there's four main issues, and that would be increase in shared dock size, adding an exemption for additions in the

[1:39:38] Planner McCargar: DPA area adding an exemption for repairs to shoreline modification works and adding an

[1:39:45] Planner McCargar: exemption for soft methods of shoreline stabilization so those seem to be kind of the four

[1:39:52] Planner McCargar: I don't know if you want to say sticking points but the four kind of issues

[1:39:57] Planner McCargar: between staff and trustee Bernardo that I think would be good for the LTC to consider

[1:40:04] Planner McCargar: and we could do that either at this meeting now or through a special meeting of you know an hour

[1:40:16] Planner McCargar: and a half kind of dedicated time but just I wanted to caution with with a special meeting

[1:40:22] Planner McCargar: that would definitely postpone the public hearing just given timelines staff doesn't see a way to

[1:40:32] Planner McCargar: to have a special meeting and also stay on target

[1:40:36] Planner McCargar: for a November 21st public hearing.

[1:40:38] Planner McCargar: So that would absolutely push the public hearing

[1:40:40] Planner McCargar: to probably February, 2024.

[1:40:47] Voice 9: Okay, thank you

[1:40:49] Trustee Luckham: very much, Planner McCarger.

[1:40:51] Trustee Luckham: And yeah, so Trustee Bernardo,

[1:40:56] Trustee Luckham: you have some remarks or suggestions here?

[1:41:02] Trustee Bernardo: Yep.

[1:41:02] Trustee Bernardo: I want to thank

[1:41:06] Trustee Bernardo: Planner McCarver for

[1:41:07] Trustee Bernardo: her introduction of this

[1:41:09] Trustee Bernardo: I think she's right

[1:41:12] Trustee Bernardo: in terms of the outstanding

[1:41:14] Trustee Bernardo: points

[1:41:16] Trustee Bernardo: they're limited to the four that she's

[1:41:17] Trustee Bernardo: identified in terms of

[1:41:21] Trustee Bernardo: they're outstanding

[1:41:22] Trustee Bernardo: at least in my mind because I have

[1:41:24] Trustee Bernardo: not really, I don't feel that we've

[1:41:26] Trustee Bernardo: had a chance or I've had a chance

[1:41:28] Trustee Bernardo: to discuss

[1:41:30] Trustee Bernardo: and work through

[1:41:31] Trustee Bernardo: through my position and staff's position

[1:41:35] Trustee Bernardo: on those proposed amendments.

[1:41:37] Trustee Bernardo: So those are the things that need more work.

[1:41:43] Trustee Bernardo: And we're limited to that.

[1:41:45] Trustee Bernardo: With respect to those four,

[1:41:49] Trustee Bernardo: the shoreline modification issue

[1:41:51] Trustee Bernardo: is one that I will be upfront,

[1:41:54] Trustee Bernardo: say I have uncertainty myself about it.

[1:42:00] Trustee Bernardo: uh i won't i don't think it's fruitful to sort of go into a lot of detail about it but uh

[1:42:06] Trustee Bernardo: i've got a notion that existing shoreline what if shoreline works these are like these

[1:42:12] Trustee Bernardo: hard constructions already in place that there may be a category of extremely minor repairs

[1:42:18] Trustee Bernardo: uh that it ought not to be necessary uh to get a development permit for that

[1:42:26] Trustee Bernardo: anything that would change the footprint, so to speak, or would have an effect in any way on the

[1:42:32] Trustee Bernardo: ecosystem, well no, then you'd still have to get the permit. I need to talk that out with the staff.

[1:42:40] Trustee Bernardo: I may be going down the wrong track. There may not be minor modifications or sort of minor repairs

[1:42:47] Trustee Bernardo: really that realistically would need an exemption. So I'd like to work that out with staff.

[1:42:52] Trustee Bernardo: out. The other three, the dock size issue is really a question of mathematics in terms of

[1:43:00] Trustee Bernardo: whether or not the exemption that we now have that permits shared docks to be a little bit

[1:43:08] Trustee Bernardo: bigger than a single dock, I think doesn't work in terms of providing incentives to encourage

[1:43:14] Trustee Bernardo: sharing. And I've got a long argument to make about that, but I don't think this is the time

[1:43:18] Trustee Bernardo: to make it really and then the and then um uh another point that this is probably the leading

[1:43:27] Trustee Bernardo: point my leading concern which is within the dpa i understand the need to have a permitting for any

[1:43:34] Trustee Bernardo: new construction but i think we need some flexibility here for additions and renovations of

[1:43:40] Trustee Bernardo: residential dwellings and i'm only talking about residential dwellings we're not talking about

[1:43:45] Trustee Bernardo: other structures that are pre-existing and already within the proposed dpa somebody wants to add on

[1:43:53] Trustee Bernardo: 200 square feet to that dwelling or is fiddling around uh with it and it's already uh in the dpa

[1:44:02] Trustee Bernardo: uh and it's uh it what we're really talking about those circumstances our land that's already

[1:44:09] Trustee Bernardo: disturbed we're talking about the surrounding land to an existing dwelling and it seems

[1:44:13] Trustee Bernardo: reasonable to me to to avoid imposing inconvenience on residents by creating a

[1:44:20] Trustee Bernardo: a development permit requirement when it really isn't necessary again that's something uh the

[1:44:27] Trustee Bernardo: parameters of that are something i'm not entirely certain about i recognize the need that you it

[1:44:31] Trustee Bernardo: can't simply be open-ended such that you have the renovation of an 800 foot square foot old cottage

[1:44:40] Trustee Bernardo: is renovated and it's like 3000 square feet well no the whole reasoning I've just shared with you

[1:44:46] Trustee Bernardo: doesn't work in that context so we have to sort of think that through again this is something to

[1:44:52] Trustee Bernardo: be worked out and I'm just sharing this information so you understand where at least where I'm at on

[1:44:57] Trustee Bernardo: this point and on the final thing on the green choice thing it's again my thinking there is along

[1:45:03] Trustee Bernardo: long incentives. There's uncertainty in the community about how to read the bylaws. I know

[1:45:09] Trustee Bernardo: staff doesn't think an exemption is needed for, or at least my understanding is that staff doesn't

[1:45:15] Trustee Bernardo: think that an exemption is needed to implement green shorts. That turns on a reading of the bylaw

[1:45:24] Trustee Bernardo: that isn't necessarily obvious to average people in terms of how the different mechanisms work.

[1:45:34] Trustee Bernardo: And I do think we wanna encourage people to do Green Shores.

[1:45:37] Trustee Bernardo: And I think if we're very clear

[1:45:38] Trustee Bernardo: about what counts as Green Shores and it's exempt,

[1:45:41] Trustee Bernardo: that will be encouraging to people.

[1:45:44] Trustee Bernardo: Again, there may be distinctions within Green Shores

[1:45:48] Trustee Bernardo: that I need to talk about with staff

[1:45:51] Trustee Bernardo: before I make the pitch that we ought to do it to the LTC.

[1:45:56] Trustee Bernardo: I think all four of these are points

[1:45:58] Trustee Bernardo: that the LTC does have to address directly,

[1:46:00] Trustee Bernardo: but I need staff's input before I finalize my request

[1:46:06] Trustee Bernardo: for amendments on that front.

[1:46:09] Trustee Bernardo: Following up on, if we do have the time for it,

[1:46:15] Trustee Bernardo: I think it might be helpful for Plan Cargill

[1:46:19] Trustee Bernardo: to go through each of the existing proposed amendments

[1:46:25] Trustee Bernardo: that she's worked into the draft.

[1:46:27] Trustee Bernardo: uh that are redlined uh not the minor ones as well as the substantial ones just just uh so that it's

[1:46:34] Trustee Bernardo: on the record as to what we're trying to do here and also to inform uh the ltc of uh what looks

[1:46:42] Trustee Bernardo: like uh we can call them minor amendments but it's a significant tightening up of the language

[1:46:47] Trustee Bernardo: to make it clear uh there were some insecurities and there were redundancies um to be frank the

[1:46:55] Trustee Bernardo: the drafting was not everything it could be desired.

[1:46:57] Trustee Bernardo: These things happen, that's fine.

[1:47:00] Trustee Bernardo: I identified a lot of things that I thought needed changing

[1:47:03] Trustee Bernardo: and staff has jumped in as both feet

[1:47:05] Trustee Bernardo: and identified some that it thinks need doing.

[1:47:08] Trustee Bernardo: So I think it would be helpful if we have the time

[1:47:10] Trustee Bernardo: to review all of the amendments.

[1:47:12] Trustee Bernardo: Some will require more attention

[1:47:14] Trustee Bernardo: and others

[1:47:14] Voice 9: to be explained, thank you.

[1:47:23] Voice 9: Okay, thank you.

[1:47:28] Trustee Luckham: So I'm just reflecting how we're gonna proceed.

[1:47:30] Trustee Luckham: So it does seem to me that maybe a high level overview

[1:47:36] Trustee Luckham: of the red line amendments,

[1:47:38] Trustee Luckham: as Trustee Bernardo has suggested would be appropriate,

[1:47:42] Trustee Luckham: not only for our understanding clarity,

[1:47:44] Trustee Luckham: but for those that may be observing our discussion today.

[1:47:48] Trustee Luckham: I'll say that I'm quite pleased with what I've read

[1:47:52] Trustee Luckham: and certainly it seems clear and appropriate to me

[1:47:55] Trustee Luckham: the changes that have been done.

[1:47:57] Trustee Luckham: And so I want to thank you both for facilitating that,

[1:47:59] Trustee Luckham: that, but Planner McCargo, are you in a position or prepared to go through that, the red line

[1:48:05] Trustee Luckham: changes there?

[1:48:07] Planner McCargar: Yeah, I can take the LTC through this document. I've just brought it up on the

[1:48:12] Planner McCargar: screen here, but it starts on page 113. Okay.

[1:48:18] Planner McCargar: So just to start, we added the definition of

[1:48:23] Planner McCargar: shoreline protection measures so this was just moved from a guideline and staff thought that

[1:48:32] Planner McCargar: it was just actually more appropriate in the definition section so that was moved there.

[1:48:40] Planner McCargar: This again 1.2a is just for clarity so the wording is just moved around there

[1:48:47] Planner McCargar: a lot of these you'll see are just kind of for clarity just taking out some redundancies

[1:48:57] Planner McCargar: 1.6 was a typo that was caught. Again, here, this one just amended for clarity, so the content was not changed at all.

[1:49:09] Planner McCargar: 1.2, again, was just clarity. No content was changed.

[1:49:19] Planner McCargar: 1.19, this was changed. This was an error that was caught, and this is for consistency with residential docs.

[1:49:30] Planner McCargar: So the proposed regulation is just keeping in line what is also being proposed in other residential zones.

[1:49:39] Planner McCargar: This was a sort of a typo.

[1:49:43] Planner McCargar: So that was just was just cleared up there.

[1:49:46] Trustee Bernardo: If we could if we could pause here, Chair.

[1:49:50] Trustee Bernardo: Yeah, I have a comment.

[1:49:53] Trustee Bernardo: With respect to the amendment you see at 1.19, which is going to be proposed as to change the dock sizing for the area zoned private institutional 2.

[1:50:14] Trustee Bernardo: um and there are there's that really covers i believe uh the barnabas property and there's also

[1:50:24] Trustee Bernardo: there's another similar change or related change uh with respect to um i'm trying to remember what

[1:50:33] Trustee Bernardo: it

[1:50:33] Voice 9: was now um anyhow i

[1:50:41] Trustee Bernardo: think it keeps landing but i can't remember uh memory is a terrible thing to

[1:50:46] Trustee Bernardo: lose but uh i i think um i initially had hoped that we might be able to salvage the existing

[1:50:53] Trustee Bernardo: date from the public hearing but this change in the other one uh is is pretty material and it's

[1:51:01] Trustee Bernardo: going to affect uh you know the properties uh within that zone by quite a bit uh you can see

[1:51:09] Trustee Bernardo: it's uh reducing the size of docks there which is in that zoning for reasons that i don't understand

[1:51:16] Trustee Bernardo: was originally 150 square meters is now being brought into conformity with the 47 square

[1:51:22] Trustee Bernardo: meters that would apply to all other docks in the other zones. And when I went through the

[1:51:30] Trustee Bernardo: bylaws, I was quite surprised to see that, in fact, PI2 had, in fact, this larger dock requirement

[1:51:39] Trustee Bernardo: or larger dock permission,

[1:51:44] Trustee Bernardo: even before these bylaws were even contemplated.

[1:51:49] Trustee Bernardo: There were some sort of differential treatment

[1:51:50] Trustee Bernardo: of the access residential dwellings

[1:51:53] Trustee Bernardo: to docks of a certain size.

[1:51:55] Trustee Bernardo: It was different than elsewhere.

[1:51:56] Trustee Bernardo: In any event, that's been caught

[1:51:58] Trustee Bernardo: and it's not being corrected,

[1:51:59] Trustee Bernardo: but that's going to affect those people.

[1:52:03] Trustee Bernardo: They do need a chance to consider this and respond.

[1:52:06] Trustee Bernardo: bond so having a public hearing like in november immediately after if we change if we end up

[1:52:13] Trustee Bernardo: changing this uh wouldn't give a lot of time for those people to digest that change i i think it's

[1:52:19] Trustee Bernardo: the right change uh it's equitable but it means fair treatment for everything all residential

[1:52:25] Trustee Bernardo: dwellings in the island are going to be treated the same way but having said that it is going to

[1:52:29] Trustee Bernardo: affect people who previously didn't if they'd read the previous versions of these proposed bylaws

[1:52:35] Trustee Bernardo: laws would be under the impression that they wouldn't be effective. From their perspective,

[1:52:39] Trustee Bernardo: it's a last minute material change. They need a chance to respond to this. So I don't know,

[1:52:50] Trustee Bernardo: the committee might want to drill into a little bit about, you know, why there was this original

[1:52:57] Trustee Bernardo: dock size for PI2 was so much larger than elsewhere. I'm not aware of a rationale for it.

[1:53:06] Trustee Bernardo: staff isn't either which is why we're changing it thank you so

[1:53:13] Trustee Luckham: thank thank you for raising that

[1:53:15] Trustee Luckham: planner mccargar just for clarity um you do not have a history associated with that 150 square

[1:53:24] Trustee Luckham: meter um number at this time

[1:53:30] Planner McCargar: no i don't so and this just for clarity this is only for docs in

[1:53:35] Planner McCargar: that zone that are associated with a residential dwelling this is not for docks that are associated

[1:53:40] Planner McCargar: with an institution like barnabas or um those are

[1:53:45] Trustee Luckham: still allowed yeah that's the previous amendment

[1:53:49] Trustee Luckham: that you've changed to square meters there yeah um and so if i'm not mistaken um that whole 47

[1:53:59] Trustee Luckham: square meters is bringing the docks into what is a recommended, you know, for want of a better term,

[1:54:07] Trustee Luckham: and I realize it's not popular sometimes, is the best practices of docks associated with

[1:54:13] Trustee Luckham: residential properties. Is that

[1:54:15] Planner McCargar: correct? Well, the recommendation from the stewardship center

[1:54:23] Planner McCargar: of BC, which the

[1:54:24] Planner McCargar: Green Shores program is 35 meters squared. And that was originally the

[1:54:29] Planner McCargar: recommendation, but that was changed by the LTC in September of 2022. And it was changed to 47.

[1:54:39] Planner McCargar: So it's larger than what is recommended, but that was what the LTC.

[1:54:44] Trustee Luckham: But it's substantially

[1:54:45] Trustee Luckham: closer than the 150. Okay.

[1:54:49] Trustee Luckham: That's good. Kate, do you see? Yeah. I was

[1:54:52] Trustee Luckham: looking for the little yellow hand but i see your

[1:54:54] Trustee Luckham: white hand up there go ahead um

[1:54:58] Trustee Stamford: yeah how do we

[1:55:00] Trustee Stamford: have a sense of how many uh properties or how many uh residents are actually being affected by this

[1:55:07] Trustee Stamford: and is this something we can reach out to them directly um because it's a very specific group

[1:55:13] Trustee Stamford: of people um that we're talking about i

[1:55:19] Planner McCargar: don't have that number here but that's absolutely we could

[1:55:23] Planner McCargar: could find that and contact those people directly that

[1:55:27] Trustee Stamford: that might be an opportunity of um not

[1:55:30] Trustee Stamford: worrying like being able to continue the timeline I mean I don't want to rush that timeline

[1:55:35] Trustee Stamford: unnecessarily but if this is a very minimal group of people we could focus communication

[1:55:42] Trustee Stamford: communication on them now, and, and provide the background. And,

[1:55:50] Trustee Stamford: and with this type of these bylaws, what I always see the

[1:55:55] Trustee Stamford: advantage is, is you've got specific scenarios where people

[1:56:00] Trustee Stamford: can then come to the community, the

[1:56:02] Voice 7: local

[1:56:03] Trustee Stamford: trust committee, and

[1:56:05] Trustee Stamford: ask for variants, and then you get to see what their plan is.

[1:56:09] Trustee Stamford: and that helps inform everyone else about what's happening um so that's one of the advantages of

[1:56:16] Trustee Stamford: of having this type of um restriction in there

[1:56:19] Voice 7: um

[1:56:25] Trustee Luckham: so was there an answer to that i'm sorry if

[1:56:27] Trustee Luckham: i missed that um about is it a small number of people that could be addressed in me directly

[1:56:35] Planner McCargar: so i'm not sure how many people it is but i was saying that we could easily find that

[1:56:39] Planner McCargar: information and perhaps

[1:56:41] Trustee Luckham: no so over to you trustee bernardo oh

[1:56:47] Trustee Bernardo: you're muted sir sorry i i don't know

[1:56:51] Trustee Bernardo: uh and uh we'll have to wait for uh what planner mccarver uh digs up but i think trustee for its

[1:56:58] Trustee Bernardo: point is well taken uh it's efficient it's helpful it's uh frankly fairer uh to simply reach out

[1:57:05] Trustee Bernardo: to those people who own those dwellings uh directly to inform them of this change

[1:57:12] Trustee Bernardo: um so they have an opportunity to be heard if if they need it um at a related point uh i think

[1:57:19] Trustee Bernardo: i want to clarify something which is that change affects only the residential dwellings but there

[1:57:25] Trustee Bernardo: is a preceding change immediately above it which does affect the institution itself which would be

[1:57:31] Trustee Bernardo: barnabas which is the original um there was a carryover from the original bylaw in these

[1:57:39] Trustee Bernardo: proposed bylaws that gave them an aggregate 3 000 square meter maximum size institutional dock

[1:57:49] Trustee Bernardo: that's been reduced to be consistent i believe with what the uh dock is the in the zoning

[1:57:55] Trustee Bernardo: requirement um for institutional dock uh over on the keys landing site um and so it's been reduced

[1:58:04] Trustee Bernardo: from 3,000 to 1,500 square meters, the institution, which is St. Barnabas, also would be well-served

[1:58:10] Trustee Bernardo: and it would be appropriate to inform them directly of this, from their perspective,

[1:58:15] Trustee Bernardo: a fairly dramatic change.

[1:58:17] Voice 2: Are you referring to this change here?

[1:58:21] Trustee Bernardo: I'm referring to 1.18, actually.

[1:58:26] Voice 9: Yeah, on the previous page. Not quite so far. Yeah, there you go. There you go, yeah.

[1:58:34] Voice 9: because we added the word square as the typo oh sorry um

[1:58:44] Trustee Bernardo: well no uh i i thought i think

[1:58:49] Trustee Bernardo: yeah if

[1:58:49] Planner McCargar: i may i think you might be referring to 1.23 which is a chart that we

[1:58:58] Planner McCargar: failed to amend when these dock sizes were changed at the last round of amendments and

[1:59:03] Planner McCargar: this actually deals with keats camp so it's a site specific zone and the intent of the last round of

[1:59:11] Planner McCargar: amendments was to amend all the dock sizes within these institutions to 1500 meters and this was

[1:59:18] Planner McCargar: missed but we could reach out directly to keats camp uh

[1:59:22] Trustee Bernardo: thank you for that uh i got like as you

[1:59:25] Trustee Bernardo: know from my previous bumbling around a little i've lost track of the thread here on this particular

[1:59:29] Trustee Bernardo: element. That's what I was actually referring to before. And when I was referring to 1.18,

[1:59:35] Trustee Bernardo: I'd actually transposed the situation that it's in fact the Keats Landing thing that's being

[1:59:40] Trustee Bernardo: reduced. But anyhow, you get the point. They need to

[1:59:43] Voice 9: be informed as well. Thank you.

[1:59:50] Trustee Luckham: Back to you, Trustee Stanford.

[1:59:53] Trustee Stamford: Yeah, thank you, Chair. And again,

[1:59:54] Trustee Stamford: these are just background comments from the history of specifically

[1:59:59] Trustee Stamford: specifically.

[2:00:00] Trustee Stamford: the camps on Keats is that the way the zoning, more to do with the land zoning rather than

[2:00:09] Trustee Stamford: foreshore zoning, has played out on these camps is huge structures have been built with very little

[2:00:18] Trustee Stamford: understanding or knowledge with the public. It is private land. They are allowed to do things,

[2:00:26] Trustee Stamford: But the what they are allowed to do has quite significant impact on the community around them.

[2:00:32] Trustee Stamford: So whenever we can provide that connection by providing certain restrictions to allow public understanding of what's happening on the camps,

[2:00:43] Trustee Stamford: I find is beneficial in the long term. An example would be the the dining hall.

[2:00:50] Trustee Stamford: at keats camp um it was quite a bit bigger than was expected um and some of the the buildings at

[2:01:00] Trustee Stamford: barnabas same thing there's a lot of activity going on and um this is a way of of having that

[2:01:07] Trustee Stamford: connection with their long-term plans so it's just a general thought okay

[2:01:17] Trustee Luckham: do you want to continue now

[2:01:19] Trustee Luckham: Now, Marlis, was where you left off there on the amendments?

[2:01:22] Planner McCargar: Yeah, so here we get into the DP.

[2:01:30] Planner McCargar: And for the applicability, this was just, again, no content was changed.

[2:01:35] Planner McCargar: It was just cleaned up for clarity.

[2:01:38] Planner McCargar: This part was removed for redundancy.

[2:01:43] Planner McCargar: And then A, here there was a fair bit of discussion on repair and maintenance.

[2:01:48] Planner McCargar: at the community information meeting and just so there is there has always been an exemption for

[2:01:55] Planner McCargar: alterations provided that they're entirely within the footprint of the existing building

[2:02:00] Planner McCargar: so the minor repair and maintenance of lawful buildings structures or utilities provided there's

[2:02:05] Planner McCargar: no alteration of undisturbed land or vegetation and are entirely within the footprint of the

[2:02:11] Planner McCargar: existing building or structure so we've just cleaned up the language on that a little bit

[2:02:16] Planner McCargar: and hopefully that is more clear.

[2:02:21] Planner McCargar: So staff do feel that it's important

[2:02:24] Planner McCargar: that the development permit is obtained for any additions

[2:02:26] Planner McCargar: as they would be considered new soil disturbance.

[2:02:30] Planner McCargar: Essentially, the DPA is saying

[2:02:32] Planner McCargar: this is a really ecologically important and sensitive area.

[2:02:36] Planner McCargar: So we're really trying to guide people

[2:02:39] Planner McCargar: to build outside of the DPA.

[2:02:41] Planner McCargar: Staff will always recommend building outside

[2:02:44] Planner McCargar: as a first choice,

[2:02:45] Planner McCargar: But if there's no other options and they must build within the DPA, there's certain guidelines that they're going to need to follow.

[2:02:53] Planner McCargar: And, you know, so there is an exemption for alterations and renovations, but any addition is going to, staff recommends, requires a DP.

[2:03:06] Planner McCargar: So there are examples where an exemption exists for additions, examples in other DPA areas for additions in, I think, resulting in less than a 5% increase in floor area.

[2:03:22] Planner McCargar: However, these exemptions don't typically exist in environmental DPA areas.

[2:03:28] Planner McCargar: you're going to see them more in commercial DPA areas

[2:03:31] Planner McCargar: where it's a form and character,

[2:03:33] Planner McCargar: so not in the most sensitive ecosystems.

[2:03:37] Planner McCargar: So staff do feel that this really covers the intent

[2:03:42] Planner McCargar: and it cleans up the language on that.

[2:03:46] Trustee Luckham: Okay, thank you.

[2:03:47] Trustee Luckham: I see Trustee Bernardo has a question or remark there.

[2:03:52] Trustee Bernardo: Yeah, I mean, I think it's,

[2:03:54] Trustee Bernardo: I'm piping in in order to provide some flavor

[2:03:59] Trustee Bernardo: of where the debate is.

[2:04:03] Trustee Bernardo: What you just heard Planner McCarger articulate

[2:04:06] Trustee Bernardo: is a position I disagree with

[2:04:08] Trustee Bernardo: and I want to have a chance to work,

[2:04:10] Trustee Bernardo: at least to engage staff a bit more on it.

[2:04:14] Trustee Bernardo: And she's actually doing two things here.

[2:04:15] Trustee Bernardo: One is there's this qualifying language

[2:04:19] Trustee Bernardo: that says repair and maintenance is now being qualified

[2:04:21] Trustee Bernardo: for minor repair and maintenance.

[2:04:24] Trustee Bernardo: And then she's talking basically about

[2:04:27] Trustee Bernardo: about why there ought not to be an exemption

[2:04:31] Trustee Bernardo: for renovations or additions or minor changes

[2:04:34] Trustee Bernardo: to an existing building within the DPA.

[2:04:36] Trustee Bernardo: I don't want to get into a debate about the latter point now.

[2:04:40] Trustee Bernardo: I don't think we've got the,

[2:04:45] Trustee Bernardo: well, I can tell you, I don't have all the details at hand

[2:04:48] Trustee Bernardo: in order to engage in a proper debate about that.

[2:04:50] Trustee Bernardo: I view that as kind of an incomplete set of thoughts.

[2:04:53] Trustee Bernardo: i can comment though and just to register uh another disagreement which is i i i disagree

[2:05:01] Trustee Bernardo: with the addition of uh the term minor to repair and maintenance of lawful buildings um my original

[2:05:10] Trustee Bernardo: comment to staff was that as written what he just said repair and maintenance of lawful built

[2:05:17] Trustee Bernardo: buildings uh was uh for many people in the community i've heard this i've been personally

[2:05:23] Trustee Bernardo: told this is uh it creates a level of uncertainty they don't know what counts as repair versus

[2:05:29] Trustee Bernardo: replacement um there's kind of a threshold question there about how much is it you know it's it's

[2:05:37] Trustee Bernardo: you know it's it's like the old xeno's paradox about cesia ship i mean how many repairs do you

[2:05:46] Trustee Bernardo: have before it's a complete replacement that's actually an issue in terms of when people are

[2:05:51] Trustee Bernardo: doing extensive repairs it would it'd be subjective so my proposal was let's have a percentage

[2:05:59] Trustee Bernardo: uh of of change that counts up to a threshold what counts as a repair and then anything over

[2:06:06] Trustee Bernardo: that is a replacement just so that we have a clear concrete objective guidance for residents

[2:06:13] Trustee Bernardo: staff's response has uh with respect um aggravated what i consider to be the problem by putting in a

[2:06:21] Trustee Bernardo: a further subjective minor, like what does minor mean?

[2:06:25] Trustee Bernardo: Minor is going to be whatever the planner

[2:06:26] Trustee Bernardo: who gets the file for DP application thinks it is.

[2:06:33] Trustee Bernardo: That's not something that should be,

[2:06:36] Trustee Bernardo: that's legislation by delegation,

[2:06:38] Trustee Bernardo: which I don't think should happen.

[2:06:40] Trustee Bernardo: We need to have clear direction as to what's permitted

[2:06:42] Trustee Bernardo: and what isn't.

[2:06:43] Trustee Bernardo: It shouldn't be left to the discretion of the staff.

[2:06:47] Trustee Bernardo: And I object to the inclusion of minor.

[2:06:52] Trustee Bernardo: i'm hopeful that we might be able to work that out but my strong preference is that we go with

[2:06:55] Trustee Bernardo: some kind of percentage uh i suppose we could debate that today uh i'm not sure it would be

[2:07:01] Trustee Bernardo: fruitful uh but that's up to uh everybody else thank you okay

[2:07:08] Trustee Luckham: thank you very much for that

[2:07:09] Trustee Luckham: clarity trustee bernardo trustee stamford yeah

[2:07:12] Voice 8: i i

[2:07:14] Trustee Luckham: see it as

[2:07:15] Trustee Stamford: a concern from the other

[2:07:17] Trustee Stamford: other uh angle which is it's up to the landowner to determine what is minor and

[2:07:23] Trustee Stamford: And that would be where the squabble is, is the definition.

[2:07:28] Trustee Stamford: Is there a reason why percentage is being maybe not the best approach?

[2:07:34] Trustee Stamford: Could a planner maybe answer that?

[2:07:46] Voice 9: I

[2:07:46] Planner McCargar: mean, I think that the intent is really for these, like, I just don't know, getting

[2:07:52] Planner McCargar: into a percentage, how we would necessarily determine if you're going to replace 50% of

[2:07:59] Planner McCargar: your deck boards than were in a minor or I just, there are so many unique situations that I just

[2:08:10] Planner McCargar: don't know that a percentage is really going to be all that helpful. We've seen this exemption

[2:08:17] Planner McCargar: in a number of DPA areas. It's, it really is something that is minor that is just a,

[2:08:26] Planner McCargar: a, you know, a standard maintenance. And I do think that it's quite clear here that, you know,

[2:08:32] Planner McCargar: if there's no alteration of undisturbed land, it's entirely within the footprint of the existing

[2:08:37] Planner McCargar: building or structure, then staff really do have the ability to use their professional,

[2:08:47] Planner McCargar: you know, professional training and determine what a minor repair and maintenance is.

[2:08:56] Planner McCargar: Yeah, if the LTC wants to explore other options, then that's absolutely available.

[2:09:04] Trustee Stamford: So, just to reference back, and I understand we don't want to debate this too much, but

[2:09:11] Trustee Stamford: to me, the clarity is in that there is no alteration of undisturbed land or vegetation.

[2:09:20] Trustee Stamford: that's that's how it can be defined and it actually gives the landowner a little

[2:09:27] Trustee Stamford: bit more leeway given that the focus of this whole bylaw is protection of the

[2:09:35] Trustee Stamford: foreshore so it's just my thoughts

[2:09:43] Trustee Luckham: trustee Bernardo and I have a couple

[2:09:47] Trustee Luckham: questions as well yes I don't know

[2:09:50] Trustee Bernardo: if it's helpful but one of the things I've

[2:09:52] Trustee Bernardo: heard from some residents the the way it's been the concerns been expressed by some residents is

[2:09:59] Trustee Bernardo: actually a focus on the docs which is what it was previously written without the minor

[2:10:05] Trustee Bernardo: repair and maintenance of lawful buildings blah blah blah and all the rest of it

[2:10:09] Trustee Bernardo: well that would include docs and the question slash concern i've heard is well i've got to you

[2:10:19] Trustee Bernardo: know the the walkway on my dock uh needs to be replaced it's rotting away i need to replace all

[2:10:27] Trustee Bernardo: of that decking and all of the railing uh and but that doesn't change the footprint it's it doesn't

[2:10:35] Trustee Bernardo: involve adding new pilings or removing old ones or anything like that but it's a fairly substantial

[2:10:39] Trustee Bernardo: piece of work and the repair involves replacing the deck boards all of them and this is this is

[2:10:48] Trustee Bernardo: what i'm talking about that's the kind of thing that people would like to have some clarity about

[2:10:53] Trustee Bernardo: and not to put too fine a point on it uh the reason they and and by the way this this is every

[2:11:01] Trustee Bernardo: time this type of issue has been brought to my attention it always comes with the following some

[2:11:07] Trustee Bernardo: version of the following which is the reason people feel anxious about these things and want

[2:11:12] Trustee Bernardo: clarification is that we have a trust deficit uh a lot of residents don't trust the island's trust

[2:11:19] Trustee Bernardo: They're skeptical about the judgment of staff. They're skeptical about the intent behind these bylaws. That's one of the reasons I've been so particular and such a pest about sort of fiddling with the wording and trying to impose some clarity here about exactly what are we saying, just so people know where they stand.

[2:11:39] Trustee Bernardo: I appreciate we can't, you know, we can't cater to every suspicion. That's not a way to proceed. But we have to be honest with ourselves. When there's widespread skepticism about divide laws, we

[2:11:55] Trustee Bernardo: need to work harder to not so much persuade, but it's really a matter of communicating what our real intent here and our real purpose is.

[2:12:04] Trustee Bernardo: and just waving off this concern about saying oh look you know repair is what it means you know

[2:12:08] Trustee Bernardo: and if you don't affect the footprint it ought to be fine well that's not what it looks like to

[2:12:12] Trustee Bernardo: people uh on the ground uh

[2:12:15] Voice 9: just so you know that's that's part of the background and and this is not

[2:12:23] Voice 9: just

[2:12:23] Trustee Stamford: for the island's trust when you're talking about trust and and clarity this is bylaws in

[2:12:30] Trustee Stamford: general i i've never met anyone that's gone loves the bylaws um loves regulation um so it is it's

[2:12:40] Trustee Stamford: valid but it's certainly not specific to the islands

[2:12:44] Voice 8: trust so

[2:12:48] Trustee Luckham: thank you for that kate i was

[2:12:51] Trustee Luckham: struggling with that same notion it's not just the islands trust and i don't want islands trust

[2:12:57] Trustee Luckham: particularly staff to think that there's a distrust for them i think it is indeed with

[2:13:03] Trustee Luckham: with all regulation or all authority in many cases.

[2:13:07] Trustee Luckham: And staff are guided by professional principles

[2:13:14] Trustee Luckham: and shouldn't be distrusted.

[2:13:19] Trustee Luckham: There shouldn't be a mistrust.

[2:13:21] Trustee Luckham: But anyway, that's either here or there.

[2:13:23] Trustee Luckham: Point of

[2:13:24] Trustee Bernardo: order, I'm not sure the chair's remarks

[2:13:27] Trustee Bernardo: are appropriate or fair.

[2:13:29] Trustee Bernardo: I'm reporting on what I've heard from the community.

[2:13:32] Trustee Bernardo: and it won't do for us as representatives and legislators for that community to sort of wave

[2:13:40] Trustee Bernardo: them off and say their concerns don't matter and that they're wrong and you know to try to

[2:13:46] Trustee Bernardo: pretend the situation is better than it is let's be honest with ourselves it's not just this local

[2:13:53] Trustee Bernardo: trust area there are other local trust areas that have a troubled relationship with the islands trust

[2:14:00] Trustee Bernardo: that are skeptical of, let me finish, please,

[2:14:03] Trustee Bernardo: that are skeptical of the islands.

[2:14:05] Trustee Luckham: I would like to finish myself, Trustee Bernardo.

[2:14:08] Trustee Luckham: Thank you.

[2:14:08] Trustee Luckham: Go ahead.

[2:14:10] Trustee Bernardo: Yes.

[2:14:11] Trustee Bernardo: The point I'm trying to make is let's not dismiss,

[2:14:16] Trustee Bernardo: I don't think it's appropriate to dismiss the concerns of the public

[2:14:21] Trustee Bernardo: and to deny the report I'm bringing to you,

[2:14:24] Trustee Bernardo: that there is specific distrust of the islands' trust.

[2:14:28] Trustee Bernardo: trust. And there's no denying it. I'll tell you now, if we decided to proceed by way of a

[2:14:37] Trustee Bernardo: referendum, these bylaws would not pass. And it's got an element of the process. It's not because

[2:14:48] Trustee Bernardo: I'm not opposing the bylaws, but I think it's legitimate in a serious issue that we've got to

[2:14:54] Trustee Bernardo: I deal with is it's incumbent on us to build trust. And if we pretend that we don't have a

[2:15:02] Trustee Bernardo: problem, well, we'll never get out of the starting blocks. So I don't think it's appropriate if I

[2:15:07] Trustee Bernardo: object to this exercise of denial. Thank

[2:15:11] Voice 9: you. This is not an exercise of denial.

[2:15:22] Voice 9: And I'm just going to move on. I guess what

[2:15:29] Trustee Luckham: I originally started to think about here was

[2:15:33] Trustee Luckham: was certainly Trustee Bernardo has brought our attention

[2:15:37] Trustee Luckham: to some valid points of view and perspectives

[2:15:43] Trustee Luckham: associated with the language that we've chosen to use

[2:15:48] Trustee Luckham: with respect to alterations, that's the best way to put it.

[2:15:53] Trustee Luckham: And one of my questions is,

[2:15:58] Trustee Luckham: because indeed there's not necessarily a clarity

[2:16:02] Trustee Luckham: between a structure on land and a building and a footprint associated with that, and that of a

[2:16:09] Trustee Luckham: marine structure footprint, that being a dock? And is it possible to have different language

[2:16:19] Trustee Luckham: associated with the permitting or the exceptions associated with those two different types of

[2:16:27] Trustee Luckham: structures because indeed they are different so that's one question so the other thing is that i

[2:16:33] Trustee Luckham: i like the language that has been tossed about here associated with disturbance of soil and

[2:16:43] Trustee Luckham: vegetation because indeed on the land-based side we are talking about what is a sensitive ecosystem

[2:16:50] Trustee Luckham: whether it's been historically disturbed or not it continues to be a sensitive ecosystem

[2:16:56] Trustee Luckham: And so I think the clarity around the intent to protect the ecosystem means not a renovation or alteration to the building does not include the disturbance or alteration of soil and vegetation.

[2:17:14] Trustee Luckham: Certainly, when a scenario exists where let's just say there's concrete footings or pads or something that they just simply need to be replaced or moved because there's a post that sits on top of them, as an example, then there needs to be some flexibility associated with that.

[2:17:35] Trustee Luckham: And I wonder about how we would accommodate that.

[2:17:40] Trustee Luckham: But I also can't help but reflect that there's language that's used in the trades associated

[2:17:46] Trustee Luckham: with building renovations and or deck renovations or anything else.

[2:17:51] Trustee Luckham: Like I think about for a renovation of a building that you go back to the studs, which doesn't

[2:18:00] Trustee Luckham: imply that the walls and the studs are being replaced.

[2:18:03] Trustee Luckham: But the renovation includes interior or exterior work and certainly a roof is you can't actually say that a roof is a minor repair.

[2:18:14] Trustee Luckham: A roof is a fairly major repair, but is building on an existing structure that essentially pulls it back to the studs.

[2:18:22] Trustee Luckham: And, you know, sure. And in fact, I'm about to launch into my own roof replacement here.

[2:18:27] Trustee Luckham: When you start peeling back those ugly asphalt shingles that I should have never put on that building, you end up impacting the surrounding soil and fauna.

[2:18:37] Trustee Luckham: And so there needs to be appropriate protection measures in place for that.

[2:18:42] Trustee Luckham: And we do have that where there's appropriate measures necessary to do that.

[2:18:47] Trustee Luckham: So just I don't see that kind of language in here at this point and wonder, Planner McCarger, is there potential for that kind of language to be included in here to help address Trustee Bernardo's concerns and provide some confidence in the public's understanding of the bylaws, about the bylaws?

[2:19:19] Planner McCargar: So what I'm hearing, are you asking for it to be split out?

[2:19:23] Planner McCargar: So an exemption specific to a building on land and an exemption specific to a marine structure?

[2:19:29] Trustee Luckham: Well, I'm asking if that's a possibility and would that address those concerns that folks seem to have specifically, which Trustee Bernardo has mentioned,

[2:19:39] Trustee Luckham: specifically associated with decking and railing replacements on docks versus decks and structures on land?

[2:19:52] Planner McCargar: I think it is a possibility. Yes, I just caution about getting too specific, because I think that there's so many different unique scenarios that when I started going down the road of making this a really specific exemption, you start to exclude things and include things and it just starts to get really messy and I think harder to interpret.

[2:20:15] Planner McCargar: So, but I, I could definitely put some more thinking into splitting them out and if trustee Bernardo, you know, is thinking that that might help for clarity as well.

[2:20:27] Planner McCargar: That's not

[2:20:28] Trustee Luckham: necessarily making that recommendation just a question about possibilities, and maybe it is hard to do but maybe it's worth doing.

[2:20:36] Trustee Luckham: And if the LTC was interested in pursuing that then I would leave that to the LTC I'm just trying to help process here.

[2:20:42] Trustee Luckham: um

[2:20:44] Voice 9: yeah

[2:20:48] Trustee Luckham: i think that's it for me trustee stanford

[2:20:50] Trustee Stamford: yeah i it keeps going back to

[2:20:54] Trustee Stamford: um clarity of rationale in and rather than going into specifics you can you cannot

[2:21:03] Trustee Stamford: which does get everybody's hackles up and no

[2:21:07] Trustee Stamford: matter where you are it does cause

[2:21:09] Trustee Stamford: a lot of frustration and distrust is you know the overall intent each time if we

[2:21:17] Trustee Stamford: can even just re-emphasize it the intent is to protect sensitive ecosystems in

[2:21:23] Trustee Stamford: the foreshore if you're doing something and it could be a roof repair and yeah

[2:21:28] Trustee Stamford: they all that stuff comes off what are you doing to protect the area around

[2:21:34] Trustee Stamford: around your your property from your activity um it I mean if we can clarify the language great

[2:21:43] Trustee Stamford: but it's always the intent that provides clarity of intent to provide more trust in what we're

[2:21:50] Trustee Stamford: trying to accomplish thank

[2:21:58] Trustee Luckham: you trustee Stanford for that um yeah because in fact the trust can

[2:22:02] Trustee Luckham: can be gained by putting the emphasis

[2:22:06] Trustee Luckham: and the detail of the intent so that it's clear.

[2:22:12] Trustee Luckham: Shall we continue through the document?

[2:22:17] Trustee Luckham: Yeah, okay, back to you, Flannery McCarger.

[2:22:19] Planner McCargar: Okay, so we added an exemption here,

[2:22:25] Planner McCargar: repair replacement of a septic field site

[2:22:27] Planner McCargar: in the same location as the existing septic field.

[2:22:29] Planner McCargar: And that was based on feedback we heard

[2:22:31] Planner McCargar: at the community information meeting um we yeah again these ones i think we're all just formatting

[2:22:40] Planner McCargar: um clarified manual removal um non-mechanical so just clarity there and then some uh what do we

[2:22:54] Planner McCargar: have yeah just some formatting um i

[2:23:04] Voice 9: have a question go ahead

[2:23:08] Trustee Bernardo: thank you um with respect

[2:23:11] Trustee Bernardo: to the reference to uh i see you've made this change from manual to non-mechanical um

[2:23:20] Trustee Bernardo: uh i'm not sure that helped it might make things uh more awkward for people uh but what does

[2:23:28] Trustee Bernardo: non-mechanical mean uh because if it means a person can't use a weed eater uh that's kind

[2:23:35] Trustee Bernardo: of a problem if it means a person can't use a backhoe yeah i get it that you don't want

[2:23:41] Trustee Bernardo: it seems to me just leaving it at manual what covers that off uh unless i'm missing something

[2:23:46] Trustee Bernardo: but i want to make sure we have some room here for people to use like you know well stuff like

[2:23:52] Trustee Bernardo: weed eaters so what do what's the intent again i think trustee stamford's uh point is a good one

[2:24:00] Trustee Bernardo: it's the way to think it through it's wording issues it's like what are we trying to do here

[2:24:05] Trustee Bernardo: and are we doing it right are we wording it right and what does non-mechanical actually mean here

[2:24:10] Trustee Bernardo: thank you yeah

[2:24:12] Planner McCargar: i think the intent here is for really small scale by hand removal of non-native

[2:24:19] Planner McCargar: of invasive plants so not bringing a machine in um and just i suppose you could use a small

[2:24:31] Planner McCargar: weed whacker um yeah i guess the the intent was just to really draw attention to the the fact

[2:24:39] Planner McCargar: that this needs to be by hand yeah

[2:24:45] Trustee Bernardo: i think uh and we don't want to spend too much time wordsmithing

[2:24:48] Trustee Bernardo: online here but that's what manual means in the latin it's by hand and so if you're using a weed

[2:24:55] Trustee Bernardo: eater or just you know a shovel or just your bare hands that's all covered by manual non-mechanical

[2:25:01] Trustee Bernardo: is a bit more restrictive but we don't have to necessarily resolve that

[2:25:05] Voice 9: issue today yeah

[2:25:10] Trustee Luckham: and so

[2:25:11] Trustee Luckham: and the weed is a good example trustee bernardo and so i guess i'm inclined to want to think hand

[2:25:18] Trustee Luckham: tools but there's a weed eater considered a hand tool and is it is mechanical machinery or equipment

[2:25:25] Trustee Luckham: equipment because indeed Trustee Bernardi you said well yeah it definitely precludes a backhoe

[2:25:31] Trustee Luckham: or a tractor but yeah so some work there maybe needs to be done and at some point we do need

[2:25:39] Trustee Luckham: to word Smith in order to advance this document in some fashion. So are there any suggestions

[2:25:48] Trustee Luckham: questions planner mccarver that you would have with respect to trying to clarify that that

[2:25:54] Trustee Luckham: hand tool you know because of course a shovel is different from a hand trowel and a shovel is a

[2:26:00] Trustee Luckham: shovel and a hand trowel is a hand tool so you know it's interesting but um i think that you're

[2:26:07] Trustee Luckham: right it's worthy to build to as has been indicated to build trust to be completely

[2:26:13] Trustee Luckham: completely clear on what we mean I

[2:26:15] Trustee Stamford: I personally I prefer manual I think it covers enough does it

[2:26:21] Trustee Luckham: include in your mind a weed eater

[2:26:23] Trustee Stamford: yep okay but that you know I I think we we can't do this into

[2:26:31] Trustee Stamford: the ground we have to give people some interpretation but manual definitely cuts out backhoe

[2:26:43] Voice 9: yeah okay

[2:26:45] Trustee Luckham: well without hearing any recommended amendments i think we'll just move on and and

[2:26:51] Trustee Luckham: we can consider this as we go forward and then i'll probably double back and say well is there

[2:26:55] Trustee Luckham: any changes uh wordsmithing changes that uh that we feel are necessary at this point but back to

[2:27:02] Trustee Luckham: you fanny mccarver right

[2:27:04] Planner McCargar: um so this was removed uh because it was seen as redundant and and fits

[2:27:09] Planner McCargar: It's in with the emergency works exemption below here.

[2:27:14] Trustee Luckham: Right.

[2:27:17] Planner McCargar: These ones, again, this was just clarity.

[2:27:23] Planner McCargar: This was seen as was removed.

[2:27:26] Planner McCargar: It was redundant and not a guideline.

[2:27:29] Planner McCargar: There was a few instances of things that were more process related and not guideline related.

[2:27:35] Planner McCargar: So those were removed.

[2:27:38] Planner McCargar: This was just singled out from above and made its own separate guideline.

[2:27:43] Voice 9: And again, this is

[2:27:52] Planner McCargar: most of, yeah, all of this was just clarity. This was removed. It's a process. This was all of the spots that were, that talked about a really specific professional were changed to be a qualified environmental professional.

[2:28:15] Planner McCargar: So, instead of a biologist or an engineer, it was qualified environmental professional.

[2:28:22] Planner McCargar: This was redundant.

[2:28:24] Planner McCargar: It's included above in section 0.3b.

[2:28:32] Planner McCargar: This is included in a very specific guideline above, so it was just removed.

[2:28:42] Planner McCargar: We have, again, just clarity here.

[2:28:47] Planner McCargar: This is a zoning regulation, so it's already included in the land use bylaw.

[2:28:52] Planner McCargar: so we removed it from a guideline and again we have um clarity this was removed uh it was just

[2:29:03] Planner McCargar: a bit of or it's it's um what was this one this was a guideline recommending that the QEP

[2:29:15] Planner McCargar: provide recommendations for the development permit which was just seen as a bit of an odd

[2:29:19] Planner McCargar: inclusion there that would be the planner's job so we removed that we have some more

[2:29:27] Planner McCargar: more guideline, just clarity,

[2:29:28] Voice 9: typo, here

[2:29:39] Voice 8: we get in, sorry, I'm moving a little bit fast, but

[2:29:42] Voice 8: so

[2:29:51] Planner McCargar: this is, again,

[2:29:53] Planner McCargar: oh, sorry, I've already gone through that, okay,

[2:29:55] Planner McCargar: we're into shoreline modifications here, and nothing was changed here.

[2:30:00] Planner McCargar: this was all just for clarity and then again we've got just some cleanup of the language

[2:30:18] Planner McCargar: this was removed as it's covered above in C and then these guidelines for subdivision

[2:30:28] Planner McCargar: were removed as they're covered in the subdivision regulations of the land use bylaw

[2:30:33] Planner McCargar: and I think that's that's kind of a highlight of all the recommended changes and just to

[2:30:42] Planner McCargar: To be clear, staff is comfortable with this, the bylaws as they are.

[2:30:49] Planner McCargar: So our job is to take under consideration input from community, from referrals, from trustees, First Nations.

[2:31:00] Planner McCargar: And then we our job is to take all that under consideration and then provide a professional and independent opinion and recommendation.

[2:31:10] Planner McCargar: recommendation, and that's what we've done here. I feel that these bylaws are ready for

[2:31:17] Planner McCargar: public hearing. I think it was a really good exercise in cleaning up language and making

[2:31:22] Planner McCargar: it clearer, but I'll just put that back to the LTC, whether the LTC is ready to give

[2:31:29] Planner McCargar: these bylaws second reading as amended or whether it would be a good idea to have a

[2:31:35] Planner McCargar: special meeting, so some dedicated time to go over this more.

[2:31:38] Planner McCargar: Okay.

[2:31:45] Trustee Luckham: Thank you. You know, I guess I'm less into public hearing with this than maybe

[2:31:53] Trustee Luckham: others that think we're not ready for it, because ultimately we do need to get to public hearing,

[2:31:58] Trustee Luckham: and that's when the rubber hits the road, that that feedback that we receive

[2:32:04] Trustee Luckham: then is our opportunity to amend it still further and then take it further if we feel

[2:32:12] Trustee Luckham: we've addressed or or not or choose not to address the concerns that we hear in the public um i do

[2:32:18] Trustee Luckham: want to ask that at this time with the red line amendments that we've had and there was some

[2:32:22] Trustee Luckham: discussion lively discussion on a couple of topics there whether or not there's any interest in

[2:32:27] Trustee Luckham: making any changes at this time um for planner mccarver to include and whether or not we want

[2:32:33] Trustee Luckham: to endorse this these this particular set of amendments that wouldn't preclude further

[2:32:38] Trustee Luckham: amendments but at least we have a document that we can agree upon that

[2:32:43] Trustee Luckham: we're starting with at this point in time trustee Bernardo over to you

[2:32:48] Trustee Bernardo: my

[2:32:50] Trustee Bernardo: strong preference is that you know as of last night I would have wanted to

[2:32:58] Trustee Bernardo: preserve that public information date but last night and today I did start

[2:33:06] Trustee Bernardo: started thinking about the effect on PI2,

[2:33:11] Trustee Bernardo: the need to inform people and the need to inform the folks

[2:33:13] Trustee Bernardo: over at Keats Landing about the change

[2:33:16] Trustee Bernardo: to their institutional dock

[2:33:18] Voice 3: size.

[2:33:22] Trustee Bernardo: And those are pretty important in terms of process,

[2:33:25] Trustee Bernardo: but I won't repeat what I said before,

[2:33:28] Trustee Bernardo: but I'm not comfortable with the idea

[2:33:30] Trustee Bernardo: of approving all this language as is,

[2:33:33] Trustee Bernardo: because there's some outstanding issues

[2:33:34] Trustee Bernardo: i'd like to have a chance to sort of hash out with staff uh they don't have to agree with me but i i

[2:33:39] Trustee Bernardo: want to know exactly where they're coming from i might change my mind on a few things here uh and

[2:33:44] Trustee Bernardo: i just feel a lot more comfortable if if in fact we followed the recommendation and deferred the

[2:33:51] Trustee Bernardo: public meeting have a special uh electronic meeting once basically whatever differences

[2:34:01] Trustee Bernardo: can be resolved are resolved whatever language we can agree on just to make things more efficient

[2:34:07] Trustee Bernardo: has been tightened up that we simply deal with all of it in one package i i don't see there being

[2:34:14] Trustee Bernardo: if we do a similar review at a special meeting i don't see there being a lot of

[2:34:18] Trustee Bernardo: issues to have to resolve uh it's going to be a couple it's going to be we're gonna have to deal

[2:34:24] Trustee Bernardo: with some things like the wording about minor and manual and that kind of thing uh we can debate

[2:34:29] Trustee Bernardo: that and then there's the four larger outstanding issues that I talked about before there's enough

[2:34:34] Trustee Bernardo: that needs to be done that I don't think this is ripe enough to to take this to second reading

[2:34:39] Trustee Bernardo: again that should wait until we're in a position that at when we do debate it at the LTC at the

[2:34:47] Trustee Bernardo: conclusion of the debate we will be able to have a vote about what about the whole thing and

[2:34:55] Trustee Bernardo: and whether some of the things I want to see happen,

[2:34:57] Trustee Bernardo: happen or not, that's just the way it'll be.

[2:35:01] Trustee Bernardo: We'll just work it out all at once and it'll be done.

[2:35:04] Trustee Bernardo: So that's my preference.

[2:35:08] Trustee Luckham: Okay, Trustee Stamford, do you have some summary remarks

[2:35:12] Trustee Luckham: of where you think we're at?

[2:35:14] Trustee Luckham: Well, I

[2:35:15] Trustee Stamford: think we're really close.

[2:35:18] Trustee Stamford: I'm not sure if we're going to get to 100%.

[2:35:22] Trustee Stamford: I recognize that this is something

[2:35:26] Trustee Stamford: something that trustee Bernardo has come into with um a certain um definitely a level of communication

[2:35:34] Trustee Stamford: that may be being different from the previous term um and we need to address that uh I don't

[2:35:43] Trustee Stamford: have a concern delaying the public hearing but I am concerned about some of the other projects that

[2:35:49] Trustee Stamford: are coming up and how they're going to be impacted by this and specifically just hearing today about

[2:35:55] Trustee Stamford: about every zoning request that has a huge benefit to Keats,

[2:35:59] Trustee Stamford: and I'm not sure how that's going to fit into all this.

[2:36:03] Trustee Stamford: And so whether we, because of these changes,

[2:36:08] Trustee Stamford: potentially leave this dormant for a while

[2:36:11] Trustee Stamford: in order to look at a different project,

[2:36:15] Trustee Stamford: I'm not sure what has to come off

[2:36:17] Trustee Stamford: in order to accomplish what seems is quite a,

[2:36:21] Trustee Stamford: at least on the outset,

[2:36:23] Trustee Stamford: that is a straightforward bonus for keats and that's to consider the um request this earlier

[2:36:29] Trustee Stamford: today in the meeting so that i'm sort of thinking more in terms of workflow than actually what's in

[2:36:34] Trustee Stamford: this bylaw okay

[2:36:41] Voice 9: um i'm

[2:36:46] Trustee Luckham: not it would be great if we could preserve these these dates and keep this

[2:36:52] Trustee Luckham: on track because we do continue to push this back i i sort of had the impression from our

[2:36:59] Trustee Luckham: previous meeting that um we were talking about fairly minor amendments that were um

[2:37:09] Trustee Luckham: not to undermine it but to call it wordsmithing um or seeking a sense a better sense of

[2:37:16] Trustee Luckham: understanding and clarity for both trustees and members of the public um and it seems like this

[2:37:23] Trustee Luckham: This has gotten, there are now some, and that's great.

[2:37:28] Trustee Luckham: A lot of great work has been done

[2:37:30] Trustee Luckham: and it's definitely a better document than it was.

[2:37:32] Trustee Luckham: But there's still some more,

[2:37:35] Trustee Luckham: no longer minor issues that need to be resolved

[2:37:39] Trustee Luckham: that I'm not sure that necessarily

[2:37:42] Trustee Luckham: and that there's further information

[2:37:45] Trustee Luckham: that staff necessarily have to offer to the situation,

[2:37:49] Trustee Luckham: but would seek their advice on that.

[2:37:51] Trustee Luckham: certainly these topics need to be discussed at the LTC.

[2:37:57] Trustee Luckham: And so I'm not afraid to go

[2:37:59] Trustee Luckham: to a special electronic meeting as soon as possible

[2:38:02] Trustee Luckham: in order to have that full-on conversation.

[2:38:09] Trustee Luckham: That said, we're actually, I apologize,

[2:38:12] Trustee Luckham: we're moving into our lunch period here

[2:38:15] Trustee Luckham: and maybe it's a good time to pause at this moment.

[2:38:19] Trustee Luckham: moment. But what I'm asking is, is there potential to actually have that discussion now? I understand

[2:38:28] Trustee Luckham: Trustee Bernardo that you're not prepared to do that at this particular point in time because

[2:38:34] Trustee Luckham: you don't feel that you're prepared and you want to hash this over with staff a bit more to use

[2:38:39] Trustee Luckham: some of your language, and maybe that wasn't the word you used, but to have this conversation with

[2:38:44] Trustee Luckham: staff what I want to know is whether or not staff feel that they have more to offer on this or is

[2:38:50] Trustee Luckham: it just simply a discussion that has to happen the LTC because of course we want to be cognizant of

[2:38:56] Trustee Luckham: expending resources on a conversation that isn't necessarily the direction of the LTC normally we

[2:39:02] Trustee Luckham: provide specific direction to staff to undertake work so I'm going to say let's reflect let's have

[2:39:10] Trustee Luckham: have our lunch break and reflect on this, come back and determine whether or not we want to

[2:39:15] Trustee Luckham: schedule a public, another LLTC meeting, continue to think that we might meet that public hearing

[2:39:24] Trustee Luckham: deadline, or we simply need to push that into the future somewhere. Hopefully not 2024. But

[2:39:34] Trustee Luckham: shall we go for a break, Planner McCarger?

[2:39:39] Planner McCargar: Yeah, through the chair, I just wanted as we

[2:39:41] Planner McCargar: we go for the break. If the LTC is leaning towards a special meeting, then if some thought could be

[2:39:48] Planner McCargar: put into what it is that staff would bring back at that special meeting, because I don't know

[2:39:54] Planner McCargar: that there's value in Trustee Bernardo and I continuing to work together on this. I think

[2:40:00] Planner McCargar: that it is at the place where it's, you know, these are major discussions to be had, these four

[2:40:07] Planner McCargar: four items. And I really feel like there's not a lot left on my side to not a lot of new

[2:40:16] Planner McCargar: information to really bring forward. So it would be good if we could just have some really clear

[2:40:22] Planner McCargar: direction on what it is that the LTC wants a report back on and then to have that discussion

[2:40:28] Planner McCargar: at the LTC level rather than just a staff to trustee level.

[2:40:33] Trustee Luckham: Okay. So I'd like to provide

[2:40:36] Trustee Luckham: provide one opportunity for RPM Jamarat to chime in here if she has any observations about our

[2:40:43] Trustee Luckham: process going forward and being and that we need to obviously be respectful of the resources you

[2:40:50] Trustee Luckham: have available to the Gambier LTC and then I'm not sure how much longer you're able to stay with

[2:41:00] Trustee Luckham: us because I know you have another commitment today so I wanted to provide you that opportunity

[2:41:04] Trustee Luckham: to chime in on this particular topic so over to you thank

[2:41:08] Voice 11: you through the chair um regional

[2:41:11] Voice 11: planning manager jam right here um yes it'd be good to keep in mind the um the direction the

[2:41:20] Voice 11: that the ldc wishes to provide staff to go away and provide information on it could be

[2:41:28] Voice 11: changing some wording in those areas that have been identified and discussed today

[2:41:32] Voice 11: day to prepare for that special meeting for the LTC to vote on. The consideration of resources

[2:41:43] Voice 11: and the time to work and have this bylaw move to towards the, so the finish line, so to speak,

[2:41:50] Voice 11: is good. And mindful that it is, it does take time, but that's the priority in the direction

[2:41:59] Voice 11: of the ltc so this is an important bylaw to you and that's what i'm hearing um staff will support

[2:42:06] Voice 11: that that work and if that's a desire for the ltc to reach out for staff to reach out to property

[2:42:12] Voice 11: owners to talk about certain changes um i think specific direction is appreciated um just

[2:42:19] Voice 11: reiterating planner mccarver's comment i also do support that as well to identify those either the

[2:42:27] Voice 11: regulations that need to um or the actions that have been discussed to capture those to report

[2:42:32] Voice 11: back on and

[2:42:35] Trustee Stamford: a final word here is i have a hard stop at about between 2 30 and 2 40 um and that

[2:42:42] Trustee Stamford: includes the um in-camera meeting so okay

[2:42:46] Trustee Luckham: so let's then have some serious reflection while we're on

[2:42:50] Trustee Luckham: our lunch break come back at a quarter after one and be prepared to advance some motions uh to uh

[2:42:57] Trustee Luckham: take on whatever it is that you want to do as far as future meetings and then we can get on

[2:43:05] Trustee Luckham: with the rest of the agenda, which is fairly light. I think the camera is probably the most

[2:43:08] Trustee Luckham: significant portion. So thank you for the conversation this morning, trustees. Let's

[2:43:14] Trustee Luckham: come back at 1.15. Will, you'll look after posting that on the screen?

[2:43:18] Voice 9: Will do. Thank you very much, Will.

[3:14:00] Voice 9: get down no welcome back everybody to the gambier island local

[3:14:18] Trustee Luckham: trust committee meeting of

[3:14:19] Trustee Luckham: october the 17th 2023 so we've conducted quite a bit of business this morning for the benefit of

[3:14:27] Trustee Luckham: the online audience a couple of application development various permits permits approved

[3:14:34] Trustee Luckham: we are now in the midst of the minor project keats shoreline project protection project

[3:14:44] Trustee Luckham: and we've had some lunch to reflect on what we've learned this morning what do we want to do

[3:14:49] Trustee Luckham: trustees trustee

[3:14:52] Voice 9: bernardo um i'm prepared to uh make some motions go ahead thank you um

[3:15:02] Voice 9: by

[3:15:04] Trustee Bernardo: just by way of introducing them uh recapping really where i think we've gotten to is that

[3:15:10] Trustee Bernardo: if uh you know i hear staff uh if

[3:15:13] Trustee Bernardo: staff deals they've got nothing left to add or perhaps more

[3:15:17] Trustee Bernardo: accurately aren't inclined are inclined to change their position on the various outstanding issues

[3:15:22] Trustee Bernardo: that's fine the fact remains however that i've asked staff a number of questions that haven't

[3:15:28] Trustee Bernardo: been answered yet and i've also asked for specific input that hasn't yet been provided

[3:15:36] Trustee Bernardo: it may not change things it may not be material from their point of view but it's information i

[3:15:42] Trustee Bernardo: need uh before i can make up my mind uh uh on the position i should take with respect what i consider

[3:15:49] Trustee Bernardo: to be the outstanding issues and i've talked about those before i i want to be able to go through the

[3:15:54] Trustee Bernardo: final regular a final red line version of the bylaws uh with the lpc so that the things that

[3:16:03] Trustee Bernardo: aren't controversial can be we should just address them right away and just go over them and the ltc

[3:16:10] Trustee Bernardo: the other members of the LTC when I say not controversial not controversial with me

[3:16:14] Trustee Bernardo: the other members of the LTC can make up their own minds about that and then it'll leave the

[3:16:21] Trustee Bernardo: outstanding ones and that that'll be the majority and then if there is any controversy left over

[3:16:27] Trustee Bernardo: as seems likely given what we've heard from the staff today then I want an opportunity to register

[3:16:35] Trustee Bernardo: I register my disagreement with those particular staff

[3:16:38] Trustee Bernardo: recommendations, and that will then enable a focused debate

[3:16:42] Trustee Bernardo: around what should be, I believe,

[3:16:45] Trustee Bernardo: a handful of material points.

[3:16:47] Trustee Bernardo: And again, I've already referred to what they are.

[3:16:53] Trustee Bernardo: There's also the fact that the proposed changes

[3:16:58] Trustee Bernardo: to dock size that will affect the private institutional

[3:17:04] Trustee Bernardo: two zone and Keats Landing,

[3:17:08] Trustee Bernardo: and that staff and I agreed on as being appropriate,

[3:17:11] Trustee Bernardo: they're going to materially affect people.

[3:17:14] Trustee Bernardo: And those people are entitled to proper notice and opportunity to be heard.

[3:17:20] Trustee Bernardo: And that by itself blows the public hearing date out of the water, unfortunately,

[3:17:24] Trustee Bernardo: which means we do have the time to do what staff's report recommends.

[3:17:31] Trustee Bernardo: And that's why I'd like to move that we adopt the recommendations

[3:17:36] Trustee Bernardo: as set out in staff's report.

[3:17:40] Trustee Bernardo: So the first motion, and there's two motions there.

[3:17:44] Trustee Bernardo: And the first motion is that the Gambier-Ivan

[3:17:48] Trustee Bernardo: Local Trust Committee request staff

[3:17:49] Trustee Bernardo: to schedule an electronic special meeting

[3:17:52] Trustee Bernardo: to discuss and give direction for additional amendments

[3:17:54] Trustee Bernardo: to proposed bylaw number 154.

[3:18:02] Voice 9: Okay, so it's moved.

[3:18:03] Voice 9: I have a seconder.

[3:18:07] Trustee Luckham: Do you wish to speak to the motion further,

[3:18:09] Trustee Luckham: Trustee Bonanno?

[3:18:09] Trustee Luckham: of well i think we've

[3:18:11] Trustee Bernardo: uh i think everybody here has said what's to be said about this i don't

[3:18:16] Trustee Bernardo: think there's anything new to add to it so no i don't have anything to add

[3:18:19] Trustee Luckham: okay uh trustee

[3:18:21] Trustee Luckham: stanford any discussion no um i i'm assuming i that perhaps there's another motion you haven't

[3:18:28] Trustee Luckham: mind to ask for specific information would that be correct uh

[3:18:33] Trustee Bernardo: no not really uh i don't see why that's

[3:18:40] Trustee Bernardo: well that's actually caught me off guard

[3:18:42] Trustee Bernardo: why is that

[3:18:42] Trustee Bernardo: I don't see why

[3:18:46] Trustee Bernardo: that's necessary

[3:18:47] Trustee Bernardo: I see

[3:18:49] Trustee Luckham: and it's not pertinent to this motion

[3:18:52] Trustee Luckham: however

[3:18:55] Trustee Luckham: because I've raised it now

[3:18:57] Trustee Luckham: you did say specifically that

[3:19:00] Trustee Luckham: you did not have information

[3:19:01] Trustee Luckham: that you needed

[3:19:04] Trustee Luckham: in order to be able to

[3:19:07] Trustee Luckham: come to

[3:19:08] Trustee Luckham: a decision about some different aspects of the thing and so if there's a lack of information

[3:19:15] Trustee Luckham: i think that if we're going to have a meeting it would be ideal for you for us to have that

[3:19:22] Trustee Luckham: information uh in order to uh inform the decision but i'll let you reflect on that and we can

[3:19:29] Trustee Luckham: obviously move this advance this motion um but i thought that perhaps that might be the case but

[3:19:35] Trustee Luckham: i don't know well i'm

[3:19:37] Trustee Bernardo: not comfortable i'm not comfortable with the

[3:19:39] Trustee Luckham: i'm

[3:19:41] Trustee Bernardo: not comfortable with

[3:19:42] Trustee Bernardo: the idea that's how staff has to be ordered to communicate with the trustee when we've already

[3:19:47] Trustee Bernardo: have the previous resolution that i'm to work with the staff to sort of like sort of um develop

[3:19:55] Trustee Bernardo: amendments uh following the community relevant to what we heard of community information meeting um

[3:20:03] Trustee Bernardo: to the extent that staff needs to have that type of direction on the record that's done

[3:20:09] Trustee Bernardo: the specifics of the things that i mean staff's aware of the questions i've sent them

[3:20:15] Trustee Bernardo: so i i don't see any need to sort of belabor it with staff i mean we should have a fairly you know

[3:20:23] Trustee Bernardo: once we've got that type of resolution we already have in place i mean the actual working relationship

[3:20:27] Trustee Bernardo: doesn't have to be managed i don't think i hope not by the ltc so but anyway that's a separate

[3:20:34] Trustee Bernardo: issue let's

[3:20:36] Trustee Luckham: let's call the vote on this uh issue and so um staff you'll be able to uh figure out a

[3:20:43] Trustee Luckham: date that works for everybody and arrange this meeting okay so then all those in favor that

[3:20:51] Trustee Luckham: carries unanimously okay

[3:20:52] Voice 9: um

[3:20:54] Trustee Bernardo: motion that the staff has uh recommended uh the knock-on effect of

[3:21:01] Trustee Bernardo: basically not being ready means that we have to defer the public hearing so the second motion

[3:21:05] Trustee Bernardo: as recommended by staff i move that the gambler island local trust committee requests the staff

[3:21:09] Trustee Bernardo: to further public hearing schedule for november 21 23 to a date in 2024.

[3:21:18] Voice 9: move to have a seconder

[3:21:20] Voice 9: seconded by trustee stanford thank you uh any discussion a call for the vote

[3:21:28] Voice 9: all those in favor all right thank you so sorry

[3:21:38] Trustee Stamford: go ahead

[3:21:39] Trustee Luckham: trustee stanford go ahead

[3:21:40] Trustee Luckham: Are

[3:21:41] Trustee Stamford: we looking for a specific motion to provide changes to dockside to the size to the specific landowners affected?

[3:21:56] Trustee Luckham: That would be up to you, but trust planner McCarger, do you have some advice?

[3:22:04] Planner McCargar: Well, so because the change hasn't been adopted, it does feel a bit odd.

[3:22:12] Planner McCargar: I guess, would I be going to the owners to let them know that this is something that the LTC is

[3:22:16] Planner McCargar: considering? Typically, once the change is made, then we will notify the property owners. But it

[3:22:23] Planner McCargar: does feel, I don't know if the LTC is going to choose to adopt this amendment yet. So it feels

[3:22:31] Planner McCargar: a little bit preliminary, perhaps, to be going out into the community. And then I just did want to

[3:22:37] Planner McCargar: note that at the public hearing it is also a time for the community to bring forward all of their

[3:22:43] Planner McCargar: concerns um for the ltc to hear them and consider them and you know that is the point of a public

[3:22:50] Planner McCargar: hearing also so just keeping that in mind that we do still have a very significant piece of

[3:22:56] Planner McCargar: community engagement happening well

[3:23:00] Trustee Stamford: i'll i'll leave it to the trustee from keats to consider

[3:23:06] Trustee Stamford: to consider what his community would prefer.

[3:23:12] Trustee Bernardo: Thank you, I think we should try to follow

[3:23:18] Trustee Bernardo: established order as much as possible here.

[3:23:22] Trustee Bernardo: It is premature to reach out to the public and say,

[3:23:26] Trustee Bernardo: look, the LBC is considering this thing, it's been proposed,

[3:23:29] Trustee Bernardo: but it actually hasn't made a decision

[3:23:31] Trustee Bernardo: and we can't tell you what they're gonna do,

[3:23:34] Trustee Bernardo: but it might come up for debate.

[3:23:35] Trustee Bernardo: I mean that's pretty amorphous if on the other hand we repeat second reading after we've

[3:23:42] Trustee Bernardo: done all the amendments and that we can reach agreement on and we have a second reading

[3:23:49] Trustee Bernardo: then we have an artifact that we can go back to the public with and say look this is it

[3:23:54] Trustee Bernardo: this is going to affect you you have an opportunity to be heard here and you need to take advantage

[3:23:59] Trustee Bernardo: of it and certainly the public hearing will be an opportunity for that but of course people need

[3:24:07] Trustee Bernardo: time to think these things through and that's why we have to defer it I guess so I'd say let's put

[3:24:13] Trustee Bernardo: that let's put the notice thing off until we've

[3:24:16] Voice 9: until we've actually made up our minds okay that

[3:24:22] Voice 9: sounds good to me. So respecting, I broached the question earlier, but in

[3:24:35] Trustee Luckham: preparation for our next

[3:24:41] Trustee Luckham: special meeting to discuss amendments to the bylaws, I guess my question is whether or not

[3:24:52] Trustee Luckham: you have any of us have sufficient information or not i have heard from staff that they think

[3:24:59] Trustee Luckham: that this bylaw is ready to go to public hearing and i i don't know that they have more information

[3:25:05] Trustee Luckham: uh or understand necessarily and that there's uh more information to be shared in order to

[3:25:17] Trustee Luckham: to advance our decision-making.

[3:25:21] Trustee Bernardo: Well, I thought we covered it.

[3:25:25] Trustee Bernardo: Staff's entitled to its opinion.

[3:25:26] Trustee Bernardo: I don't share it.

[3:25:29] Trustee Bernardo: Yeah, I've said a number of times now,

[3:25:31] Trustee Bernardo: I need some input from staff

[3:25:33] Trustee Bernardo: so I can clarify my own thinking about some of these issues.

[3:25:37] Trustee Bernardo: I have a certain perspective

[3:25:38] Trustee Bernardo: because I've communicated with the community.

[3:25:41] Trustee Bernardo: I've looked at the bylaws in some fair detail here

[3:25:43] Trustee Bernardo: and I've done some thinking,

[3:25:45] Trustee Bernardo: but it's also I'm out there kind of on my own from the community side and from my own perspective

[3:25:53] Trustee Bernardo: with these ideas it's not lost on me that there are other considerations I may have missed

[3:25:59] Trustee Bernardo: they're like for example I got at the outset I was putting out to I have some thoughts about

[3:26:05] Trustee Bernardo: making it easier for people to repair shoreline protection measures that are already

[3:26:10] Trustee Bernardo: in place like structures staff disagrees um i've got some questions there that i'd like to answer

[3:26:20] Trustee Bernardo: that might result in my changing my mind and saying it's just not worth the effort to attempt

[3:26:25] Trustee Bernardo: to create that room for those minor repairs that's the kind of thing i'm talking about i i

[3:26:32] Trustee Bernardo: staff may think they've already articulated everything and maybe they have but it hasn't

[3:26:37] Trustee Bernardo: it registered with me and i need to i i need to understand the rationale that's what i'm getting

[3:26:42] Trustee Bernardo: at and the fact that staff has a specific position is fine but the simple fact that has the position

[3:26:50] Trustee Bernardo: doesn't help me understand why and that's what i'm trying to what i need to get to before i can

[3:26:55] Trustee Bernardo: finalize my views on this thing so uh we're kind of repeating what we talked about before and

[3:27:04] Trustee Bernardo: you know i don't think we need a resolution to require that i just need staff to continue the

[3:27:09] Trustee Bernardo: conversation okay

[3:27:11] Trustee Luckham: so uh uh rpm gemara do you have some advice for us here through

[3:27:18] Voice 8: the chair um

[3:27:20] Voice 8: yes so at this point in

[3:27:25] Voice 11: time with the stage of review this bylaw work is at um staff have

[3:27:33] Voice 11: provided all of the information for what has been provided as proposed changes if there is

[3:27:42] Voice 11: information that needs to be provided through the direction of the ltc i think what i'm suggesting

[3:27:51] Voice 11: is if there's a rationale that is needed to flag that section so staff can come back and provide

[3:28:00] Voice 11: you with a rationale, then the LTC can deliberate and decide if that proposed change is appropriate

[3:28:07] Voice 11: and to direct those changes to be made or to keep it the same. I think that will help in clarifying

[3:28:15] Voice 11: and getting it down to what are the issues, what are the questions, does that rationale make sense,

[3:28:23] Voice 11: consider, decide, move on to the next aspect in the revision. So it sounds like there's

[3:28:29] Voice 11: a couple areas left to do it sounds like it's close what i'm suggesting is to highlight

[3:28:36] Voice 11: which sections in the bylaw require that additional clarification and that could be

[3:28:42] Voice 11: the direction that the ltc gives for staff to provide in terms of do we accept that or do we

[3:28:49] Voice 11: want to make this change well

[3:28:52] Trustee Bernardo: what i'm hearing is staff doesn't want to answer my questions unless

[3:28:55] Trustee Bernardo: ordered to by the ltc if that's how we're going to have to deal with it then that's how we'll deal

[3:28:59] Trustee Bernardo: with it uh i don't understand that but so be it um uh my thinking is the direction uh

[3:29:11] Trustee Bernardo: is something that would be would emerge out of that special meeting like that's the reason why

[3:29:18] Trustee Bernardo: we have the special meeting is so that we can present the ltc with a clean set of issues to

[3:29:24] Trustee Bernardo: deal with and we can debate them and decide then and there and then move

[3:29:29] Voice 9: on from there

[3:29:34] Voice 9: So I think I might be asking for his

[3:29:36] Trustee Bernardo: clarification for staff.

[3:29:38] Trustee Bernardo: If staff wants specific direction here and now, yeah, I can provide a shopping list of things to the LTC that I'd like to have addressed.

[3:29:53] Voice 9: I don't see the point really, but it's up to the, if that's the way.

[3:30:00] Voice 9: wants to deal with it i guess we could do it sadly uh trustee stamford and

[3:30:07] Trustee Luckham: then uh planner mccarter

[3:30:10] Trustee Stamford: um i i'm concerned how this is becoming a sort of uh staff are are the problem um whereas what

[3:30:20] Trustee Stamford: i think is i would like to see what trustee bernardo wants in the bylaw and then we work

[3:30:28] Trustee Stamford: from that because i think we have to come in with here's what my preference is here's the rationale

[3:30:35] Trustee Stamford: behind it can we make that happen and and that's what i i'd like to see and then i can consider

[3:30:44] Trustee Stamford: it and i have time to understand the rationale and the implications okay

[3:30:53] Trustee Luckham: thank you okay um so

[3:30:56] Trustee Luckham: So, Planner McCargar, and then we'll go from there.

[3:31:01] Planner McCargar: Yeah, thanks.

[3:31:02] Planner McCargar: Through the chair, I would appreciate just some specific direction on what exactly the

[3:31:10] Planner McCargar: special meeting is I need to be prepared for.

[3:31:13] Planner McCargar: I can share my screen.

[3:31:16] Planner McCargar: I have a list of possible amendments that I shared earlier that were some of the areas

[3:31:23] Planner McCargar: where Trustee Bernardo and I did not agree.

[3:31:25] Planner McCargar: And then some things that I heard today to explore further, if there was things we wanted to add to this list, it would just be really helpful for staff to know exactly what I need to prepare for this special meeting, what further information, because I think that I'm not clear on what your specific questions are.

[3:31:46] Planner McCargar: I know the areas of the bylaw that you're looking to amend, but I don't know the specific questions.

[3:31:52] Planner McCargar: Okay. So that's a

[3:31:58] Trustee Luckham: great starting point for us, possible amendments. So the question to Trustee

[3:32:04] Trustee Luckham: Bernardo is, do you need more information about this on an informational basis, not necessarily

[3:32:11] Trustee Luckham: a discussion or debate with staff over their point of

[3:32:16] Voice 9: view? Oh, okay. I didn't think we were

[3:32:25] Voice 9: going to go down

[3:32:26] Trustee Bernardo: this path. I mean, it's going to take me some time.

[3:32:30] Voice 9: I confess, I'm perplexed

[3:32:36] Voice 9: and puzzled. I don't

[3:32:36] Trustee Bernardo: know what we're doing here. Like, how do I boil this down to the simplest

[3:32:42] Trustee Bernardo: thing? I want to have a conversation with staff to discuss these issues. And I learn whatever I

[3:32:48] Trustee Bernardo: learn from that. And then I'm in a position to have a definitive view of what I agree with and

[3:32:57] Trustee Bernardo: and what I disagree with where staff is coming from.

[3:33:02] Trustee Bernardo: And I don't know what kind of guidance staff wants here.

[3:33:06] Trustee Bernardo: I'm just looking to have a conversation

[3:33:09] Trustee Bernardo: about in fact, those issues that are up on the screen.

[3:33:15] Trustee Bernardo: There may be a couple of other little ones

[3:33:17] Trustee Bernardo: that seem to have gotten missed here and there

[3:33:19] Trustee Bernardo: and that there's some other little minor edits

[3:33:25] Trustee Bernardo: that seem like a waste of time to talk about here.

[3:33:30] Trustee Bernardo: I don't understand why you can't have the collegial conversation about trying to just develop the best product we can together and then bringing it to the LTC and staff can have its own independent opinion about what the product is.

[3:33:43] Trustee Bernardo: It's not going to prepare anything to placate me, but at least we'll have a small universe of disagreements to work with, and that should allow for some greater clarity.

[3:33:53] Trustee Bernardo: uh i uh i'm a little perplexed about having to sort of come up with like a comprehensive list

[3:34:01] Trustee Bernardo: of specific questions so that staff has those in hand and if i make the mistake of leaving one out

[3:34:09] Trustee Bernardo: i can't ask that question because it wasn't passed i mean i don't know what's going on here i'll be

[3:34:13] Trustee Bernardo: honest

[3:34:13] Voice 9: well what's the point of this uh

[3:34:21] Trustee Stamford: well if i can help at all trustee bernardo it you keep

[3:34:26] Trustee Stamford: referring to the staff as as your point of discussion and disagreement and and

[3:34:32] Trustee Stamford: it really is it's the local trust committee that needs to have this

[3:34:36] Trustee Stamford: discussion it I would much prefer to see what what your solution was or is to a

[3:34:46] Trustee Stamford: specific concern based on your conversations with your community with

[3:34:52] Trustee Stamford: with the work that you've looked into,

[3:34:55] Trustee Stamford: all the work we've done ahead of time,

[3:34:56] Trustee Stamford: this is the solution you would like to see

[3:34:58] Trustee Stamford: to this particular aspect.

[3:35:00] Trustee Stamford: And then us have that debate together.

[3:35:02] Trustee Stamford: And the staff may be able to provide resources,

[3:35:05] Trustee Stamford: but they're not here to have the discussion with you,

[3:35:10] Trustee Stamford: we're here to have the discussion with you

[3:35:12] Trustee Stamford: if that helps at all.

[3:35:14] Trustee Stamford: And all I can do is if you want more information

[3:35:17] Trustee Stamford: about the pros and cons of Green Shores

[3:35:21] Trustee Stamford: um and the implications then they can provide that but um they can't tell you whether you're

[3:35:28] Trustee Stamford: right or wrong well

[3:35:30] Trustee Bernardo: they have been to date so i don't see why they can't keep doing it

[3:35:34] Trustee Bernardo: i mean let me explain to you how this whole thing has worked out if i may mr chair

[3:35:42] Trustee Luckham: yes you you may i although i see rpm gemara maybe have some advice about

[3:35:48] Trustee Luckham: observations that he she has but uh whoever wants to go first

[3:35:54] Voice 9: let's hear from our p.m jamarant thank you through

[3:36:01] Voice 8: the chair i was um going to

[3:36:05] Voice 11: wait for trustee bernardo to speak so i'm happy to do either if you would like me i can speak now

[3:36:11] Voice 11: what

[3:36:11] Trustee Luckham: why don't you go ahead and uh he's deferred to you and that just saves that back and forth

[3:36:16] Trustee Luckham: course sure

[3:36:16] Voice 11: so through the chair um i think we might be losing sight of this process of reviewing

[3:36:25] Voice 11: the bylaws and staff's role here is to provide information for the ltc to deliberate and make

[3:36:33] Voice 11: a decision so hence my um suggestion and direction for you to think about to provide

[3:36:41] Voice 11: staff with direction if you're seeking information to make that decision and that deliberation

[3:36:47] Voice 11: that's where staff can support you in providing that information so we do need that clarity to

[3:36:54] Voice 11: understand if you don't like um maybe like's not the right word if there's a proposed provision or

[3:37:02] Voice 11: an issue talk to us about what that is suggest you know three meters is too big let's go with

[3:37:10] Voice 11: with five, here's why.

[3:37:12] Voice 11: And if that's the direction of the LTC

[3:37:15] Voice 11: and you want more information,

[3:37:18] Voice 11: staff can come back with that.

[3:37:20] Voice 11: So I'm also reiterating what Trustee Stamford

[3:37:25] Voice 11: has also spoke with in terms of providing staff

[3:37:29] Voice 11: the direction to provide you with that information.

[3:37:35] Voice 11: We're also not here to deliberate or debate

[3:37:42] Voice 11: um so i just i think that's losing the sight of what this process is about um it's about

[3:37:48] Voice 11: preparing all of the the proposed amendments with all of the comments that have been heard

[3:37:53] Voice 11: in the community and if the ltc would like to make some changes please direct and the staff

[3:38:01] Voice 8: will do that right thank you um

[3:38:05] Voice 9: okay trustee bernardo back to you well i

[3:38:10] Trustee Bernardo: i keep saying this

[3:38:12] Trustee Bernardo: in in that um i don't like i've got complete thoughts about the most of what we're dealing

[3:38:19] Trustee Bernardo: with here but not everything just so you know what the background is to this is that i initially sent

[3:38:26] Trustee Bernardo: to planner mccarver a seven page list of issues and amendments or points that i thought needed

[3:38:36] Trustee Bernardo: needed to be addressed and I explained why uh in as much detail as I could uh the response I got

[3:38:45] Trustee Bernardo: fast addressed many maybe most of the points but there is also to some proposed amendments I I got

[3:38:54] Trustee Bernardo: effectively no staff doesn't support it okay so that means staff has an opinion it's taking a

[3:39:03] Trustee Bernardo: position so staff is perfectly capable of taking a position without ltc's direction about this or

[3:39:10] Trustee Bernardo: that that's fine they're entitled to have their independent views about these things so when they

[3:39:18] Trustee Bernardo: say no about some of these things i came back and i addressed some of these other issues and some of

[3:39:26] Trustee Bernardo: the comments that came from planner mccarver and i responded with five pages of more elaborate

[3:39:31] Trustee Bernardo: reasoning and some other points and agreement and I had come away from reading those first comments

[3:39:39] Trustee Bernardo: convinced that the staff didn't quite understand what I was talking about specifically when I was

[3:39:43] Trustee Bernardo: talking about changing the size of shared docks but in any event there are some proposed amendments

[3:39:51] Trustee Bernardo: that I had suggested and the answer that came back was no I would like to know why I'd like to have a

[3:39:57] Trustee Bernardo: better understanding of why, just to make sure I'm on the right track. And then I'm in a position to

[3:40:08] Trustee Bernardo: just have a clear position. I'm not talking about dictating to staff what ought to be in

[3:40:14] Trustee Bernardo: of the draft. I'm needing to talk to staff so I can understand my own position. I mean,

[3:40:21] Trustee Bernardo: does this make sense?

[3:40:24] Trustee Stamford: I mean, I'm just going to speak out of turn a bit here. I do understand

[3:40:30] Trustee Stamford: it's just your your trustee your your community your committee here doesn't know what you're

[3:40:39] Trustee Stamford: talking about so we can't discuss it and it really is up to us like um we can recommend other things

[3:40:48] Trustee Stamford: the staff could say well that's illegal and then that's the rationale you're looking but until you

[3:40:53] Trustee Stamford: until i can see your recommendation i i can't discuss it with you so i'm i feel like we're

[3:41:00] Trustee Stamford: going to go around and around and i'm really concerned we do have other stuff to deal with here

[3:41:08] Trustee Stamford: um and uh unfortunately i do have well so i'm not sure how to help anymore if

[3:41:15] Trustee Bernardo: i if i can just

[3:41:16] Trustee Bernardo: cut to the chase here i i one of the reasons i'm confused here is that staff had a report it had

[3:41:21] Trustee Bernardo: its recommendations we adopted the recommendation now we're going in circles about a point i still

[3:41:29] Trustee Bernardo: don't quite

[3:41:30] Voice 9: understand what the difficulty is for them and what they're looking for

[3:41:41] Trustee Luckham: your internet connection or mine has failed us yeah

[3:41:45] Trustee Stamford: i can't hear for trust

[3:41:54] Voice 4: perhaps trustee

[3:41:56] Voice 4: perhaps trustee bernardo you could turn off your video maybe something is

[3:42:02] Voice 4: something is interfering there you go do you want to speak now and let's see if you're if you're

[3:42:10] Voice 4: yes that's better thank you were

[3:42:15] Voice 9: you missing my audio before the entire thing yeah oh dear

[3:42:21] Voice 9: well well i'm just

[3:42:24] Trustee Bernardo: what

[3:42:27] Voice 9: i was trying to say

[3:42:28] Trustee Bernardo: was we had the staff report it had recommendations

[3:42:31] Trustee Bernardo: recommendations we've adopted those recommendations now I'm hearing things from staff that they want

[3:42:37] Trustee Bernardo: something else and I don't understand it really and so it seems to me where we're at is the

[3:42:44] Trustee Bernardo: direction that staff needs is what will emerge from the special meeting that's the point of it

[3:42:50] Trustee Bernardo: and I'm just talking about getting us ready us being me and whatever staff wants to do

[3:42:56] Trustee Bernardo: for that meeting where we're going to have a clean debate and then we are going to make

[3:43:02] Trustee Bernardo: whatever recommend or the ltc collectively will provide whatever direction it feels is appropriate

[3:43:09] Trustee Bernardo: in terms of the amendments i can suggest that in the run-up to the meeting given the material that

[3:43:18] Trustee Bernardo: i provided before for staff in terms of the things i want to look at i can send to the other members

[3:43:25] Trustee Bernardo: of the ltc uh my thoughts about what i would like us to debate and you don't have to respond and we

[3:43:30] Trustee Bernardo: won't violate the the the rules along those lines but it will give you a very clear understanding

[3:43:37] Trustee Bernardo: of what i'm talking about and why i think we need certain amendments and i can do that

[3:43:44] Trustee Bernardo: pretty quickly and then that will be available for the trustees to digest in anticipation of

[3:43:50] Trustee Bernardo: the meeting and that will cover the territory where staff doesn't agree with uh the proposed

[3:43:57] Trustee Bernardo: amendments i suggested to them

[3:43:59] Voice 9: and does that help yes so

[3:44:11] Trustee Luckham: i think um there's a bit of a pause there

[3:44:15] Trustee Luckham: so obviously yes wasn't sufficient but i would just say that that would be helpful and i would

[3:44:21] Trustee Luckham: I would also suggest that if staff said something, and I obviously don't know what they said, but if I paraphrase a little bit and staff had said something like that they cannot support that, whatever it is, there's some precedent or some underlying principle or whatever, or a lack of decision direction from the LTC to create that space

[3:44:51] Trustee Luckham: for them to be able to support it i think we just have to take that at face value can't support it

[3:44:55] Trustee Luckham: and if these ideas that come forward to us in your documentation you're going to send us and it's you

[3:45:02] Trustee Luckham: know the one is staff can't support this well then we can consider that and we can ask that at an ltc

[3:45:08] Trustee Luckham: and if the if the staff say well no you can't we can't support this because of xyz

[3:45:13] Trustee Luckham: then um then we either accept it or is our privilege to project that and do it anyway

[3:45:19] Trustee Luckham: way and that's the privilege of the ltc and um so i think that's where i think we're at is um

[3:45:29] Trustee Luckham: we need to have this conversation in the meeting that we're going to have in two weeks or whatever

[3:45:34] Trustee Luckham: it is time frame in order to be able to discuss these outstanding unresolved issues does that

[3:45:41] Trustee Luckham: help uh if that if that's

[3:45:43] Trustee Bernardo: um if that's the most efficient and practical way to proceed then we

[3:45:50] Trustee Bernardo: we can do it that way too.

[3:45:51] Trustee Bernardo: I was hoping to get some input from staff,

[3:45:53] Trustee Bernardo: but if that's not available, that's fine.

[3:45:56] Trustee Bernardo: Then what I propose is I would send out that information

[3:46:00] Trustee Bernardo: and then at the meeting, we would go through

[3:46:04] Trustee Bernardo: exactly the same redlined version

[3:46:07] Trustee Bernardo: that was presented to us today.

[3:46:09] Trustee Bernardo: Excellent.

[3:46:10] Trustee Bernardo: And I would have my specific comments

[3:46:13] Trustee Bernardo: about each and every one of those things

[3:46:15] Trustee Bernardo: that I disagree with and I think need to be changed

[3:46:16] Trustee Bernardo: and that can provoke a debate.

[3:46:18] Trustee Bernardo: the ones i agree with i can say there's no problem i don't have to hear and the rest of you may have

[3:46:26] Trustee Bernardo: issues i don't know and then we can do it that way will that is that acceptable

[3:46:31] Trustee Luckham: well this is

[3:46:32] Trustee Luckham: excellent this is the place sorry kate but this is excellent this is the place that i want to be in

[3:46:36] Trustee Luckham: is to know what we're going to have a conversation with at the next meeting

[3:46:39] Trustee Luckham: provide the opportunity for each of us to articulate a point of view provide staff the

[3:46:44] Trustee Luckham: the opportunity to provide us their professional advice

[3:46:47] Trustee Luckham: and then determine what it is that we wanna do.

[3:46:50] Trustee Luckham: So that's great.

[3:46:51] Trustee Luckham: Over to you, Kate.

[3:46:52] Trustee Stamford: Just in terms of process, Trustee Bernardo,

[3:46:56] Trustee Stamford: if you could put solutions in terms of proposed motions

[3:47:02] Trustee Stamford: to some of the areas that you are concerned about,

[3:47:06] Trustee Stamford: then that gives us a clarity of debate

[3:47:09] Trustee Stamford: because just having a debate

[3:47:10] Trustee Stamford: without a motion being considered is just chatting.

[3:47:14] Trustee Stamford: and we're not moving it forward.

[3:47:17] Trustee Stamford: So keep it in terms of, like have the conversation,

[3:47:21] Trustee Stamford: but then here's my proposed motion, this is why.

[3:47:24] Trustee Stamford: And then that gives us a starting point

[3:47:27] Trustee Stamford: and it also gives staff a starting point

[3:47:29] Trustee Stamford: to where we're going as well.

[3:47:33] Trustee Luckham: That's helpful, Kate, thank you.

[3:47:34] Voice 9: Yeah, are we in consensus on that?

[3:47:45] Voice 9: Planner McArthur.

[3:47:47] Voice 9: Yeah, I don't, I

[3:47:48] Trustee Luckham: can't see trustee,

[3:47:48] Trustee Luckham: but I don't even want to turn off his camera,

[3:47:50] Trustee Luckham: so it makes it a little difficult,

[3:47:51] Trustee Luckham: go but trustee mccarver over to you or no you just got promoted something else said that earlier

[3:47:59] Trustee Luckham: yeah

[3:47:59] Planner McCargar: i'll stay as planner

[3:48:03] Planner McCargar: um i just wanted to say that that is becoming clearer and it would be really helpful if i

[3:48:10] Planner McCargar: guess i could just have the heads up so that i can prepare also for the meeting and so that

[3:48:15] Planner McCargar: it's not just me at the

[3:48:16] Planner McCargar: meeting yeah

[3:48:18] Trustee Luckham: the video is not helping there trustee bernardo obviously

[3:48:21] Trustee Luckham: obviously but hopefully you're copying what planner mccarver is saying which is essentially

[3:48:25] Trustee Luckham: if i might paraphrase circulate that document to all of us including staff yeah

[3:48:31] Planner McCargar: just so that i can

[3:48:31] Planner McCargar: have the heads up of the proposed motions as well and if if there is information that's that i need

[3:48:37] Planner McCargar: to provide then i can do that at that meeting um and prepare for it not just kind of be in the hot

[3:48:43] Planner McCargar: seats at the meeting yeah

[3:48:45] Trustee Luckham: better not to be in the hot seat agreed unfortunately

[3:48:49] Voice 4: i think joe's

[3:48:50] Voice 4: totally frozen he's

[3:48:52] Trustee Luckham: gone uh

[3:48:53] Voice 4: yeah i think he's probably going to try and come on again because

[3:48:56] Voice 4: yes he was totally frozen i tried to turn off his video and it wouldn't allow it so let's see if he

[3:49:04] Voice 4: comes back on momentarily so

[3:49:06] Trustee Luckham: is the wind picked up there toasty sample no

[3:49:09] Trustee Stamford: it's it's totally fogged

[3:49:12] Trustee Stamford: in i don't see any wind but he is on a different island he is on a lesser island

[3:49:16] Voice 4: he's actually he's

[3:49:18] Voice 4: He's actually in East Vancouver today.

[3:49:20] Voice 4: So I don't know

[3:49:22] Voice 4: what's happening there.

[3:49:24] Voice 4: Definitely a different Island.

[3:49:27] Trustee Stamford: Sorry, Chair Locke, I'm really concerned about time

[3:49:30] Trustee Stamford: because I think getting to our-

[3:49:32] Trustee Luckham: I am too and I appreciate that.

[3:49:34] Trustee Luckham: But I think

[3:49:35] Trustee Luckham: we're done.

[3:49:36] Trustee Luckham: We resolved what we need to do for the next meeting.

[3:49:40] Trustee Luckham: And Trustee Bernardo, it looks like you've come back to us.

[3:49:46] Voice 4: He's there, but I

[3:49:47] Voice 4: don't see a microphone.

[3:49:48] Voice 4: following i've

[3:49:49] Trustee Luckham: been in and out and i've missed everything so perhaps i'll just summarize uh

[3:49:56] Trustee Luckham: trustee bernardo hopefully you can hear me um i think we've come to a place we've come to a place

[3:50:04] Trustee Luckham: where um we have some understanding and and the request from staff is is that circulate

[3:50:15] Trustee Luckham: circulate the materials you have um to all of us including staff and and with some rec with some

[3:50:22] Trustee Luckham: motions that you potentially are are considering advancing um so that all of us staff and ourselves

[3:50:29] Trustee Luckham: can be prepared to have a full meaningful discussion and it looks like your video is

[3:50:36] Trustee Luckham: back online but you're frozen no but you're frozen yeah

[3:50:40] Voice 9: maybe

[3:50:44] Voice 4: just try turning your video

[3:50:46] Voice 4: off again trustee bernardo and we'll see if the audio will work for you i think he's totally

[3:50:55] Voice 4: frozen. Or

[3:50:56] Trustee Luckham: in the worst case scenario, you could come in by telephone, right, Will?

[3:51:00] Voice 4: Yep, absolutely. Let me have a quick look and see if I can pull that information up and email it to

[3:51:08] Voice 4: Trustee Bernardo.

[3:51:09] Trustee Luckham: Would it not be in the Zoom invite? It should be. Yeah, so I don't know if

[3:51:14] Trustee Luckham: you're copying any of that, Trustee Bernardo, but let's try and get you in by phone. Well,

[3:51:19] Trustee Luckham: it's gone offline. That's good.

[3:51:21] Trustee Stamford: Yeah. Can we move on? Because I think while he's coming back

[3:51:26] Trustee Stamford: in because the the next item is fairly non-controversial i think yeah

[3:51:34] Trustee Luckham: trustee bernardo

[3:51:34] Trustee Luckham: do you think you can come in by phone the video is definitely not working can you hear me

[3:51:41] Trustee Luckham: can

[3:51:41] Voice 9: you hear me now barely try again i i should okay i i don't know what's going on

[3:51:48] Trustee Stamford: can you turn off your video no he's frozen

[3:51:54] Voice 9: again can you come in by telephone maybe i should just

[3:52:01] Trustee Bernardo: phone in how do i do that

[3:52:02] Voice 4: telephone information is is within the invitation that you have in your

[3:52:08] Voice 4: outlook so the phone in numbers are there and then you'll want to um you'll want to use the

[3:52:17] Voice 4: uh webinar id you give the webinar id when it requests you to do that

[3:52:23] Trustee Luckham: what's your

[3:52:25] Trustee Luckham: your uh what's your absolute exit time here kate uh 240

[3:52:31] Voice 9: okay i think we're okay

[3:52:34] Voice 9: am i coming through now or not yes keep talking but you're frozen yeah okay well

[3:52:44] Trustee Bernardo: all right now

[3:52:46] Trustee Luckham: you're okay no this is good so did you get my paraphrase about circulating

[3:52:51] Trustee Luckham: your material to trustees and staff with ideally with motions so that we are all prepared

[3:52:59] Trustee Luckham: staff included for the discussion at the next meeting uh

[3:53:05] Voice 9: i missed all of that

[3:53:07] Voice 9: but i i get the concept uh um i'm not sure i can certainly

[3:53:18] Trustee Bernardo: provide you where i'm coming from

[3:53:19] Trustee Bernardo: is that how we want to proceed is that you have individual motions for each little bit

[3:53:25] Trustee Bernardo: that is controversial like i don't know what's going to be controversial or not

[3:53:29] Trustee Bernardo: oh

[3:53:30] Trustee Luckham: well i think that you're talking about three or four maybe five substantive issues i think the

[3:53:36] Trustee Luckham: minor stuff is not and you can gauge that i think it's the uh that list that uh

[3:53:44] Trustee Luckham: put up it motions to those ones which i think are the ones that you're are your greatest concerns

[3:53:51] Trustee Luckham: and then we can all be prepared to discuss those okay we like that sounds like the way forward so

[3:53:57] Trustee Luckham: let's do it that way excellent okay so um i'm cognizant of kate having to exit here at uh 20

[3:54:05] Trustee Luckham: well say half past two to 20 to three i don't know so let us um continue on i think we're done

[3:54:13] Trustee Luckham: with this topic uh just one

[3:54:15] Trustee Bernardo: question about the timing of my like uh when should i be sending

[3:54:22] Trustee Bernardo: that out to to staff and to the trustees uh we don't have a date yet for the special meeting

[3:54:30] Trustee Bernardo: uh how much uh um how much beforehand how much time beforehand should should i make that

[3:54:38] Trustee Bernardo: information available but i'm assuming we'll set staff will give us a date at some point we'll

[3:54:43] Trustee Bernardo: we'll do that with a resolution without a meeting we'll set the date and then

[3:54:47] Trustee Bernardo: how much time should i leave uh for uh everybody to review the material like i need to know how

[3:54:55] Trustee Bernardo: much prep time i've got to put this material together yeah

[3:54:58] Trustee Luckham: so as soon as possible with my

[3:54:59] Trustee Luckham: answer and i i've quickly quipped can we do this within two weeks i don't i don't know um and uh

[3:55:07] Trustee Luckham: mccarg plan mccarger you have to look at all of our schedules and determine what the free times are

[3:55:11] Trustee Luckham: but yeah yeah okay well uh

[3:55:15] Trustee Luckham: two to three weeks or is that what we're talking about well

[3:55:18] Trustee Bernardo: that two to

[3:55:19] Trustee Bernardo: three weeks works okay with me i mean i i'm gonna need i've got some personal things i gotta deal

[3:55:23] Trustee Bernardo: with um but um i should be able to um have a package of materials to everybody uh in a week

[3:55:31] Trustee Bernardo: or so okay

[3:55:33] Trustee Luckham: like now so closer to a week would be i obviously ideal if it's two weeks i do i would

[3:55:38] Trustee Luckham: like three or four days at least to in advance of the meeting and i think staff would likely like

[3:55:43] Trustee Luckham: more than that because they're doing this full-time for five other ltcs uh planet mccarver

[3:55:52] Trustee Bernardo: any remarks you actually already got all the information that i've got to get already so

[3:55:57] Trustee Bernardo: anyhow you've had a

[3:55:58] Trustee Stamford: request for a motion to i think down in the chat what

[3:56:04] Voice 9: we

[3:56:06] Trustee Stamford: should do a

[3:56:06] Trustee Stamford: resolution now to hold the meeting so we don't need an rwm oh

[3:56:11] Trustee Luckham: well we can't do that without

[3:56:12] Trustee Luckham: consulting cameras without calendars who who put that on the list uh

[3:56:20] Voice 4: hi chair luckham that was

[3:56:22] Voice 4: actually me and you could you could it's will you could do a resolution but just don't give a date

[3:56:28] Voice 4: just say we'd like to hold a special meeting didn't we do that

[3:56:32] Voice 4: i don't believe so did you

[3:56:34] Voice 4: oh that was

[3:56:36] Voice 4: done apologies sorry about that that's all right let

[3:56:40] Trustee Luckham: us uh i think we can move

[3:56:41] Trustee Luckham: on safely on this is this okay yeah so correspondence we don't have anything today

[3:56:46] Trustee Luckham: here we are with the sunshine coast regional district regional growth framework baseline

[3:56:51] Trustee Luckham: research report that's a lot of words trustee stamford 11.1 over to you you thank you for

[3:56:58] Trustee Luckham: forwarding a potential motion i'm hoping you saw my potential amendment yeah i'm

[3:57:04] Trustee Stamford: not gonna let you

[3:57:05] Trustee Luckham: introduce it make the motion and then we can move on

[3:57:08] Trustee Stamford: yeah um so they just to remind you the reason

[3:57:11] Trustee Stamford: for this is this was referred to a number of organizations including the islands trust

[3:57:16] Trustee Stamford: this is the final document with which um further strategies and frameworks will be made

[3:57:24] Trustee Stamford: but it's a standalone document there's no edits to it which kind of confuses the matter a little bit

[3:57:30] Trustee Stamford: um i am proposing a motion simply because it does not recognize the unique position that the

[3:57:39] Trustee Stamford: islands trust the gambia local trust committee has within the region um and my motion um which

[3:57:48] Trustee Stamford: i sent to diane earlier is i move that the gambia local trust committee respond to the referral of

[3:57:54] Trustee Stamford: the scrd regional growth framework by requesting that the sunshine coast regional district board

[3:57:59] Trustee Stamford: add a statement acknowledging that the islands trust islands are outside the jurisdiction of

[3:58:05] Trustee Stamford: the regional growth framework project and then i have further suggested wording that they could

[3:58:12] Trustee Stamford: could use which I've based on um the Nanaimo um similar document um that they could add in now

[3:58:23] Trustee Stamford: they can't add anything into this document it's final but ongoing they'd be able to acknowledge

[3:58:30] Trustee Stamford: that the regional growth panel does not cover the Islands Trust so that's the reason I've worded it

[3:58:37] Trustee Stamford: the wording doesn't need to be part of the motion i can add that at the point where it comes back to

[3:58:42] Trustee Stamford: the regional district as a an rd representative um do i have a second second

[3:58:51] Trustee Luckham: if i trust bernardo

[3:58:52] Trustee Luckham: thank you and

[3:58:54] Trustee Stamford: the and just to chair luckham's point of adding in specific to the house sound

[3:59:00] Trustee Stamford: this actually covers more than islands in the house sound it covers area b islands as well

[3:59:06] Trustee Stamford: so that doesn't really apply

[3:59:09] Trustee Luckham: yeah i yeah however you want to you're the regional director however

[3:59:16] Trustee Luckham: it is you want to uh carry this is fine with me i find it disappointing that the islands trust is

[3:59:22] Trustee Luckham: not mentioned in the report nor is gambia or keats island mentioned in the report and you can't tell

[3:59:30] Trustee Luckham: me that those two communities don't in the smallest way potentially impact the growth strategies of

[3:59:39] Trustee Luckham: the regional district and i find it disappointing but yeah i get it

[3:59:44] Trustee Stamford: and so i i do have wording that

[3:59:47] Trustee Stamford: i hopefully accommodates that um there there there's mapping references to the islands which

[3:59:54] Trustee Stamford: which aren't appropriate.

[3:59:56] Trustee Stamford: So this was not the only concern that.

[4:00:00] Trustee Stamford: board had about this particular document so um hopefully i i don't want to put words in the

[4:00:06] Trustee Stamford: board's mouth from the islands trust but i will be forwarding recommended language as a regional

[4:00:12] Trustee Stamford: district representative

[4:00:14] Trustee Luckham: and maybe i'll just add that even the mapping is inadequate because yeah

[4:00:20] Trustee Luckham: keats and gambier island are cut out and not to mention other islands the rep the presentation

[4:00:27] Trustee Luckham: The presentation we had earlier today from Connected Coast

[4:00:29] Trustee Luckham: was much more wholesome.

[4:00:31] Trustee Luckham: Anyway, I'm gonna call the vote if that's all right.

[4:00:34] Trustee Luckham: I've done my rant.

[4:00:35] Trustee Luckham: All in favor?

[4:00:38] Trustee Luckham: That carries unanimously.

[4:00:39] Trustee Luckham: Thank you, Kate, for being the regional rep.

[4:00:42] Trustee Luckham: I imagine that's challenging some days.

[4:00:45] Trustee Luckham: So let us continue on with the remainder of our agenda.

[4:00:49] Trustee Luckham: Trust Conservancy report, there's nothing with us today.

[4:00:52] Trustee Luckham: I don't have any remarks.

[4:00:54] Trustee Luckham: Applications report dated October the 10th.

[4:00:56] Trustee Luckham: are there any questions about items on the applications report for staff no okay trustee

[4:01:05] Trustee Luckham: and local expense report dated august 2023 that's for our information what we're doing with our

[4:01:12] Trustee Luckham: budget and if there's any questions they really need to go to finance staff so if that's all right

[4:01:18] Trustee Luckham: we'll receive that for information adopted policies and standing resolutions also for

[4:01:23] Trustee Luckham: our information unless there's a necessity to make any changes today, otherwise I'll

[4:01:27] Trustee Luckham: continue on. All right. First Nations activities, no reports submitted or representation here

[4:01:36] Trustee Luckham: today and certainly we would be grateful to have information in that area and any opportunity

[4:01:43] Trustee Luckham: for the Squamish First Nation and others to join us would be much appreciated. Local Trust

[4:01:49] Trustee Luckham: committee web page unless there's something specific you want to update there um that's

[4:01:55] Trustee Luckham: what there is here we are back at the freedom of information protection of privacy bylaw request

[4:02:01] Trustee Luckham: for decision um that was brought to us a while back uh um and now it's returned to us for um

[4:02:11] Trustee Luckham: for a decision to adopt presumably is there any uh is there staff members prepared to speak to this

[4:02:20] Trustee Luckham: perhaps rpm gemara through

[4:02:26] Planner McCargar: the chair i think i can give a really brief um overview thank you

[4:02:30] Planner McCargar: yeah so this uh david marler gave a brief presentation on this at the august ltc meeting

[4:02:37] Planner McCargar: and at that time the LTC gave first, second, third reading.

[4:02:41] Planner McCargar: So this is for adoption,

[4:02:44] Planner McCargar: and this is just to adopt this freedom of information

[4:02:49] Planner McCargar: and protection privacy by-law and model by-law

[4:02:52] Planner McCargar: to bring them in line with the updated legislation.

[4:02:55] Trustee Luckham: Excellent, right.

[4:02:56] Trustee Luckham: Thank you.

[4:02:57] Trustee Luckham: That's my omission.

[4:02:59] Trustee Luckham: I forgot to realize that this was here for final adoption.

[4:03:02] Trustee Luckham: So can I get a motion?

[4:03:06] Trustee Luckham: So moved.

[4:03:07] Trustee Luckham: Second.

[4:03:09] Trustee Luckham: yeah you guys so what did you move the house i

[4:03:14] Trustee Stamford: have to get to the page

[4:03:15] Trustee Luckham: yeah our process is

[4:03:19] Trustee Luckham: cumbersome but it allows the public to know what we're making decisions on i

[4:03:24] Trustee Stamford: can't get to the page

[4:03:25] Trustee Stamford: what page

[4:03:25] Trustee Luckham: is it on so i would move that the gambier island local trust committee uh adopt

[4:03:30] Trustee Luckham: the freedom of information and protection of privacy bylaw and that's what we said

[4:03:38] Trustee Luckham: that's what we said yeah i know um so therefore um all

[4:03:43] Voice 8: those in favor

[4:03:44] Trustee Luckham: oh yes please no that's

[4:03:49] Voice 8: fine through

[4:03:49] Voice 11: the chair rpm here um there is a resolution in the report on page 176 of the

[4:03:55] Voice 11: agenda 176

[4:03:56] Trustee Luckham: that's what i was trying to find apologies

[4:03:59] Voice 11: for not jumping what

[4:04:00] Trustee Luckham: i said is not

[4:04:01] Trustee Luckham: adequate um

[4:04:02] Voice 11: there's a bylaw number to

[4:04:04] Trustee Luckham: be cited i realized that it wasn't on the agenda cover so

[4:04:08] Trustee Luckham: So maybe we'll get that later.

[4:04:09] Trustee Luckham: Do you want me to do

[4:04:10] Trustee Luckham: it real quick?

[4:04:11] Trustee Luckham: Go ahead, Kate.

[4:04:13] Trustee Stamford: I move that the Gambier Island Local Trust Committee

[4:04:15] Trustee Stamford: bylaw number 157 cited Gambier Island Local Trust Committee

[4:04:18] Trustee Stamford: freedom of information protection of privacy

[4:04:20] Trustee Stamford: bylaw number 157-2023 be adopted.

[4:04:25] Trustee Bernardo: I second the motion.

[4:04:28] Trustee Luckham: Seconded.

[4:04:28] Trustee Luckham: That's great.

[4:04:29] Trustee Luckham: So we came up from a low bar to a mid bar to the high bar.

[4:04:32] Trustee Luckham: Thank you.

[4:04:32] Trustee Luckham: All those in favor?

[4:04:35] Trustee Luckham: That carries unanimously.

[4:04:36] Trustee Luckham: Thank you very much.

[4:04:37] Trustee Luckham: That's done.

[4:04:39] Trustee Luckham: Next on our agenda.

[4:04:40] Trustee Luckham: on page 182 is the active projects and future projects reports are there any is there any

[4:04:47] Trustee Luckham: questions or discussion on those two items Kate Lewis Stanford well

[4:04:52] Trustee Stamford: now I'm concerned

[4:04:54] Trustee Stamford: what is the process for considering the rezoning request and is there time to discuss that

[4:05:03] Trustee Stamford: from connected coast well

[4:05:06] Trustee Luckham: that's not a project that's an application

[4:05:08] Trustee Luckham: application and it would

[4:05:09] Trustee Luckham: just come to us. And when it comes, presumably we could ask staff to

[4:05:13] Trustee Luckham: accelerate it if that's unusual, but presumably. Planner McCarger, do you have any suggestions

[4:05:19] Trustee Luckham: there?

[4:05:21] Planner McCargar: Yeah, I think that that would be the course of action and it has been done in the past. So I

[4:05:26] Planner McCargar: don't know if it's that unusual, but it would just be to have a look at all the application work. And

[4:05:30] Planner McCargar: then if the LTC chooses to give that one priority, staff would work to expedite it.

[4:05:35] Trustee Luckham: is that satisfactory to the trustees especially keats um

[4:05:41] Voice 9: should we um i

[4:05:46] Trustee Bernardo: mean the uh those folks

[4:05:48] Trustee Bernardo: from connection west whatever they're called coastal connection um

[4:05:56] Trustee Bernardo: but they were making a preliminary overture to us

[4:06:00] Trustee Bernardo: we're obviously receptive improving internet connection is important um do we should we

[4:06:09] Trustee Bernardo: be telling them get the application in if you want it to move like just times

[4:06:14] Trustee Luckham: that message to them

[4:06:16] Trustee Luckham: and i i did get an acknowledgement yes we'll get it in right away

[4:06:20] Trustee Bernardo: okay all right so i guess we're

[4:06:22] Trustee Bernardo: in their hands they've got it they've got to fire the starter's pistol on this by putting that

[4:06:27] Trustee Bernardo: application in yeah that's right

[4:06:29] Trustee Luckham: yeah and they know they know that okay okay so anything else

[4:06:35] Trustee Luckham: about active or future projects perfect let us uh announce that our next regular regular meeting

[4:06:44] Trustee Luckham: will be tuesday november the 21st there may be ideally a special meeting held in between then

[4:06:51] Trustee Luckham: and now and um so at this time then we're going to go to a closed meeting um and i'll ask one

[4:07:00] Trustee Luckham: of the trustees to make the motion which is on your agenda cover sheet i'm getting there

[4:07:08] Trustee Luckham: Page 3.

[4:07:11] Trustee Stamford: I move that the Gambier Local Trust Committee meeting be closed to the public in accordance with the Community Charter Part 4 Division 3 S91A for the purpose of considering a personal information about identifiable individuals who hold or is being considered for a position of officer, employer, agent of the municipality, or another position appointed by the municipality, and that the recorder and staff attend the meeting.

[4:07:36] Trustee Stamford: oh

[4:07:38] Trustee Luckham: okay um i was juggling to try and find my cover so moved uh seconded joe uh yes second

[4:07:48] Voice 9: yes second

[4:07:49] Trustee Luckham: yeah all the formalities yeah um so all those in favor that carries and so for the

[4:07:57] Trustee Luckham: members of the public uh we will be coming back to recall the meeting to order but we will not

[4:08:02] Trustee Luckham: be reporting out until our next meeting um and um although perhaps actually in the case of

[4:08:09] Trustee Luckham: what we're about to decide there may be an announcement but it'll be made public

[4:08:13] Trustee Luckham: um if that's the case so um no necessity to hang around too much unless you really want to

[4:08:19] Trustee Luckham: hear what came out of the in camera um so therefore let's uh close this meeting to the

[4:08:27] Trustee Luckham: public thank you will and then we'll go to our in-camera agenda okay so uh welcome back thank

[4:08:35] Trustee Luckham: you for uh waiting uh so our horizon report from our in-camera session is that we have made the

[4:08:42] Trustee Luckham: following appointments to the advisory planning uh commission camilla berry vanessa carrington

[4:08:49] Trustee Luckham: pascaline deblendin sylvia pangunsti carol petroski andrew kennedy

[4:08:57] Trustee Luckham: Janine Makeda, Florence Koselich, and Lionel Hughes.

[4:09:02] Trustee Luckham: And I want to thank all of those that did apply for positions on the APC.

[4:09:07] Trustee Luckham: There was only nine vacancies.

[4:09:09] Trustee Luckham: We had an extraordinary number of applicants.

[4:09:11] Trustee Luckham: And you will be receiving a communication from the Valence Trust staff and the opportunity

[4:09:17] Trustee Luckham: for an orientation in the coming weeks or so.

[4:09:21] Trustee Luckham: So thank you very much.

[4:09:23] Trustee Luckham: And if there's no further business today, I will call for adjournment.

[4:09:27] Trustee Luckham: all those in favor any opposed none opposed that carries we are done so thank you very much to all

[4:09:36] Trustee Luckham: the staff and trustees for a full meeting good discussion and looking forward to seeing you all

[4:09:43] Trustee Luckham: at our next special meeting to be announced thank you thank you

ADOPTED 
 
 
 
 
Gambier Island ADOPTED 1 
Local Trust Committee Minutes 
October 17, 2023 
 
Gambier Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
October 17, 2023 
Electronic Meeting 
 
Members Present: Peter Luckham, Chair 
 Kate-Louise Stamford, Trustee 
 Joe Bernardo, Trustee 
  
Staff Present: Renée Jamurat, RPP MCIP, Regional Planning Manager 
Marlis McCargar, Island Planner  
 Ian Cox, Planner 2 (part) 
Sonja Zupanec, Island Planner (part) 
Wil Cunningham, Office Administrative Assistant 
 Diane Corbett, Recorder 
  
Others Present: There were approximately eight (8) members of the public in attendance. 
1. CALL TO ORDER 
“Please note, the order of agenda items may be modified during the meeting. Times are provided 
for convenience only and are subject to change.” 
Chair Luckham called the meeting to order at 10:01 am. He introduced trustees in attendance 
and acknowledged that the meeting was held on the territory of the Coast Salish First Nations. 
2. APPROVAL OF AGENDA 
By general consent the agenda was approved as presented. 
3. REPORTS 
3.1 Trustee Reports 
Trustee Bernardo reported on the following activities: 
 Ceremony held in September on Sandy Beach, Keats Island, to celebrate turning 
that area into a nature conservancy, due to the efforts of staff and preceding 
trustees to bring that about – a valuable contribution to Keats Island. 
 After August LTC meeting, worked with staff to tune up the draft bylaws for 
Keats foreshore project. 
Trustee Stamford reported on the following activities: 

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October 17, 2023 
 Received a lot of appreciative comments from community members regarding 
how the LTC provided closure to the recent Temporary Use Application. 
Applicant still working on compliance issues. 
 New Brighton dock ramp has been fixed and now working well.  
3.2 Chair's Report 
Chair Luckham reported he enjoyed the visit to Gambier for last LTC meeting and looked 
forward to attending meetings there in the future. 
At the recent Trust Council meeting on North Pender, they conducted a significant 
amount of business by reviewing Section 3 of Islands Trust legislation; had a visioning 
exercise and handled other business. Trust Council work at this time is preparing for the 
2024-25 budget. Preparation for March Trust Council meeting has started, location to be 
determined. 
3.3 Electoral Area Director's Report 
Area F (West Howe Sound) Director Stamford reported on the following:  
 Water restrictions recently went from Stage 4 to Stage 1 in four days. In 
Eastbourne, there has been some concern the wells were not filling as they used 
to, not getting full recharge on wells in spite of the rain. Continuing with 
ongoing well research in new locations. 
 Keats dock has been closed to vehicles, in light of a review of the dock structure 
by engineers; walk-ons only.  
 Attendance at UBCM. Lots of attention on wildfire situation, finding better ways 
to respond at the local level, and providing more training to local firefighters. 
Sunshine Coast Regional District (SCRD) advanced motions on rural transport 
options and deferral of utility fees. Minister meetings included Minister Cullen 
about docks in the SCRD, including New Brighton dock and how it falls within 
responsibilities of different ministries and BC Ferries. 
 SCRD continues to develop a strategic plan. 
 Moving into 2023-24 budget discussions. 
4. DELEGATIONS 
4.1 Connected Coast Project Presentation – Christina Owen, Cheryl Katnick and Renee 
Laboucane 
Christina Owen and Cheryl Katnick of Baylink Networks, and Renee Laboucane of 
Strathcona Regional District introduced the Connected Coast Project, a joint venture 
between Strathcona Regional District and CityWest, that aims to bring high-speed 
internet to rural and remote communities along the BC coastline, Haida Gwaii and 
Vancouver Island. An overview was distributed to the LTC in the agenda package. 

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Local Trust Committee Minutes 
October 17, 2023 
It was noted there are challenges with respect to bringing cables ashore through the 
Marine General Zone around Keats Island. The project team has been working with 
Planning staff regarding the zoning, and requested further direction and discussion with 
Trustees. 
The delegation responded to Trustee inquiries regarding details of the request. Points 
included: 
 As the Marine General Zone around Keats Island does not permit public utility, 
rezoning to allow cables through this area would be required. 
 Timeline: now working with Province for License of Occupation. Working with 
Sechelt First Nation and with the SCRD. Hope to install as soon as possible, near 
the end of 2023, but depends on permitting.  
 Details regarding timing to develop connectivity to all Keats Island households 
once installed will be forwarded to LTC by proponent. 
 A change in proposed landing spots is possible, but would incur delays and 
further consultation with First Nations and the Province, and further 
environmental surveys. 
Staff reported that Islands Trust received a Crown lease referral in April 2023; planning 
review was done at that time and the proponent was informed that a rezoning was 
required for one of the sites. Keats zoning does not permit the infrastructure 
installation. An application for the project had not been received by staff. Staff 
suggested that, if the LTC decided this was a priority over other applications, it would 
take six to twelve months at minimum for the rezoning. 
Trustees Bernardo and Stamford expressed support for expediting a rezoning 
application to implement the project. 
Chair Luckham thanked proponents for the presentation and level of detail provided. 
Proponents left the meeting at 10:49 am. 
5. PUBLIC COMMENTS – None  
6. MINUTES 
6.1 Local Trust Committee Meeting dated August 29, 2023 
The following amendment to the minutes was presented for consideration: 
 Page 3, item 3.2: replace “Gambier fire prevention brigade” with “Gambier 
Island Fire Equipment Group.” 
By general consent the minutes were adopted as amended. 
6.2 Section 26 Resolutions-Without-Meeting Report dated October 10, 2023 
Received for information. 

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Local Trust Committee Minutes 
October 17, 2023 
6.3 Advisory Planning Commission Minutes - none 
7. BUSINESS ARISING FROM MINUTES 
7.1 Follow-up Action List dated October 10, 2023 
Received for information. 
Trustee Stamford noted, with regard to trying to meet with the Ministry of 
Transportation and Infrastructure (MoTI), that they have some staffing issues on the 
Sunshine Coast. The LTC will continue to pursue a meeting, but should not expect one 
scheduled until they have more staff capacity. 
8. APPLICATIONS AND REFERRALS 
8.1 GM-DVP-2023.1 (Robitaille & Dawson) 
Planner 2 Cox reviewed the staff report on a variance request for 578 Vaucroft Road, 
North Thormanby Island, to reduce the minimum setbacks on the property for the Small 
Rural Residential (SRR) Zone as set out in the Gambier Associated Islands Land Use 
Bylaw No.120, 2013, for a lot line abutting a road (the “front” lot line) from 6.0 metres 
to 3.63 metres for a deck and stairs, and for an interior side lot line from 1.5 metres to 
0.43 metres for a deck and 0.17 metres for an accessory building. Retroactive 
authorization was being requested for the existing siting within the setback areas. 
The applicants were present and spoke to the application. Points included: property 
adjacent is owned by applicants parents; that property will be passed on by parents to 
four family members; deck at back of property was built while applicant was off island 
attending to a family emergency; disagrees with staff concern regarding potential 
objection of future owner regarding side setback variance; noted retired Sechelt Fire 
Chief had seen the deck and was complimentary about the build, with no concerns. 
Points from trustees included: 
 Do not share staff’s concern that a hypothetical future neighbour may object to 
the side lot line variance.  
 There are safety concerns for having side lot line setbacks. Low level patios are a 
specific concern for fire, because it drops under the wood on the deck. Trustee 
recommend a further look at “fire smarting” the property. Properties are very 
close together in this area. 
 Each application has to be decided on its objective merits. Have reservations 
about objecting to variance on the interior lot line on the basis of a general 
concern about fire control.  
GM-2023-032 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee approve issuance of Development 
Variance Permit GM- DVP-2023.1 to reduce the front setback for the lot line abutting a 

 ADOPTED 
 
 
 
 
Gambier Island ADOPTED 5 
Local Trust Committee Minutes 
October 17, 2023 
road from 6.0 metres to 3.63 metres, and reduce the interior side lot line from 1.5 
metres to 0.43 and 0.17 metres.  
CARRIED 
8.2  GM-DVP-2023.3 (Wong) 
Island Planner McCargar reviewed the staff report on a variance request for 2431 Austin 
Road, Gambier Island, to reduce the minimum setbacks on the property for the 
Settlement Residential (SR) Zone, as set out in Gambier Island Land Use Bylaw No. 86, 
2004 (LUB), for a lot line abutting a road from 7.5 metres to 0.23 metres for an addition 
to a single-family dwelling. Approval had been granted for a building permit. 
The applicant indicated the staff report covered their position, including the supporting 
documentation, neighbour support, and partner’s history on the lot. The building would 
not impede the road or its shoulder. 
GM-2023-033 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee approve issuance of Development 
Variance Permit GM- DVP-2023.3. 
CARRIED 
9. LOCAL TRUST COMMITTEE PROJECTS 
9.1 Major Project: Gambier Island Official Community Plan and Land Use Bylaw Review 
Project 
Island Planner Zupanec provided a verbal update on developments regarding the 
Gambier Island OCP and LUB Review Project.  
 Staff were in the midst of finalizing the first set of meetings with Squamish 
Nation staff. This would include individual meetings with their topic experts for 
focused review: archaeology and cultural heritage protection; forest ecosystem 
protection; shoreline protection, and docks (private, public and community). 
Squamish had asked that two other topic areas be added: streams and 
watercourse protection; climate actions and sustainable solutions. 
 Island Planner had been providing background information to Squamish Nation 
staff regarding policies and regulations that address topic areas, and 
opportunities throughout the Local Government Act and other avenues for the 
Local Trust Committee to implement progressive planning policies in these topic 
areas.  
 A selection of recommended options to move forward is being developed, to be 
presented early next year to the Local Trust Committee. If the LTC were to 
receive recommendations that might be linked to other topics, at that point the 
LTC could decide to expand the scope and revise project charter. 

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Gambier Island ADOPTED 6 
Local Trust Committee Minutes 
October 17, 2023 
 The Island Planner is working with the Squamish until early 2024. They have an 
Advisory Commission to which they would like to refer some of their work; the 
Island Planner would be involved in information preparation for that. 
9.2 Minor Project: Keats Shoreline Protection Project 
Island Planner McCargar introduced the staff report with an update on developments of 
the Keats Shoreline Protection Project. 
The Island Planner reviewed the “track changes” copy of proposed amendments to 
Draft Bylaw No. 154 that were a result of community feedback, Trustee discussions and 
minor staff edits of grammatical errors, formatting and omissions. 
A lengthy discussion ensued. Trustees provided feedback on some proposed 
amendments and identified areas for which they felt clarification was required. 
Trustee Bernardo noted there were some points where he disagreed within the 
proposed bylaw, or for which he needed clarity on the rationale. Trustees requested 
that Trustee Bernardo develop a list, for distribution to staff and Trustees, of items that 
he considered needed further discussion, clarification or change, and to identify specific 
concerns or suggest potential solutions. 
There was discussion of postponing the scheduled public hearing on Draft Bylaw Nos. 
153 and 154, and scheduling a Special Meeting for further detailed consideration of the 
bylaw amendments. 
~ BREAK 12:45 PM - 1:15 PM ~ 
GM-2023-034 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee request staff to schedule an electronic 
Special Meeting to discuss and give direction for additional amendments to Proposed 
Bylaw No. 154.  
CARRIED 
GM-2023-035 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee request that staff defer the Public 
Hearing scheduled for November 21, 2023 to a date in 2024.  
CARRIED 
10. CORRESPONDENCE – none  
(Correspondence received concerning current applications or projects is posted to the LTC 
webpage) 

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Local Trust Committee Minutes 
October 17, 2023 
11. NEW BUSINESS 
11.1 Sunshine Coast Regional District Regional Growth Framework Baseline Research 
Report - Trustee Stamford 
The Sunshine Coast Regional District Regional Growth Framework Baseline Research 
Report, dated January 11, 2023, was received for information. 
Trustee Stamford explained that this was referred to Islands Trust. She proposed a 
motion as the document did not recognize the unique position of the Local Trust 
Committee in the region. Trustee Stamford indicated she would be forwarding 
additional recommended language to the SCRD. 
Chair Luckham noted neither Gambier nor Keats were mentioned in the report and were 
not included in the mapping. 
GM-2023-036 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee respond to the referral of the SCRD 
Regional Growth Framework by requesting that the Sunshine Coast Regional District 
Board add a statement acknowledging that the Islands Trust islands are outside the 
jurisdiction of the Regional Growth Framework project.  
CARRIED 
12. REPORTS 
12.1 Trust Conservancy Report – none 
12.2 Applications Report dated October 10, 2023 
Received. 
12.3 Trustee and Local Expense Report dated August, 2023 
Received. 
12.4 Adopted Policies and Standing Resolutions 
Received. 
12.5 First Nations Activities 
No report. 
12.6 Local Trust Committee Webpage 
No report. 

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Gambier Island ADOPTED 8 
Local Trust Committee Minutes 
October 17, 2023 
12.7 Freedom of Information and Protection of Privacy Bylaw – Request for Decision 
Island Planner McCargar gave an overview of the request for decision on the Freedom of 
Information and Protection of Privacy Bylaw. 
GM-2023-037 
It was MOVED and SECONDED 
that Gambier Island Local Trust Committee Bylaw No. 157, cited as “Gambier Island 
Local Trust Committee Freedom of Information and Protection of Privacy Bylaw No. 157, 
2023” be adopted.  
CARRIED 
13. WORK PROGRAM 
13.1 Active Projects Report dated October 10, 2023 
Received. 
Regarding consideration of the rezoning request from Connected Coast that was 
presented at the start of this meeting, this would be done within the context of other 
application work once an application is received, to determine if it would be deemed a 
priority to be expedited by staff. 
13.2 Future Projects Report dated October 10, 2023 
Received. 
14. UPCOMING MEETINGS 
14.1 Next Regular Meeting Scheduled for Tuesday, November 21, 2023 at 12:00 pm at 
Delbrook Community Recreation Centre, 851 Queens Road W, North Vancouver, BC 
  A Special Meeting may be scheduled prior to the November 21
st
 meeting. 
15. CLOSED MEETING 
15.1 Motion to Close the Meeting 
GM-2023-038 
It was MOVED and SECONDED 
that the meeting be closed to the public in accordance with the Community Charter, 
Part 4, Division 3, s.90(1)(a) for the purpose of considering personal information about 
an identifiable individual who holds or is being considered for a position as an officer, 
employee or agent of the municipality or another position appointed by the 
municipality; and that the Recorder and Staff attend the meeting. 
CARRIED 
The meeting moved to in-camera at 2:09 pm. 

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Gambier Island ADOPTED 9 
Local Trust Committee Minutes 
October 17, 2023 
15.2 Recall to Order 
The meeting was recalled to order at 2:31 pm. 
15.3 Rise and report 
Chair Luckham reported that the following appointments were made to the Gambier 
Island Advisory Planning Commission: 
Camilla Berry, Vanessa Carrington, Pascaline Denblyden, Sylvia Punguntzky, 
Carol Petroski, Andrew Kennedy, Jeanne Mikita, Florence Cosulich, and 
Lionel Hughes. 
Chair Luckham thanked all of those who applied for the positions; there were an 
extraordinary number of applicants. 
16. ADJOURNMENT 
By general consent the meeting was adjourned at 2:32 p.m. 
 
 
_________________________ 
Peter Luckham, Chair 
 
Certified Correct: 
 
_________________________ 
Diane Corbett, Recorder