Salt Spring Island Local Trust Committee regular meeting, October 18, 2023

[0:00:00] Voice 6: Okay.

[0:00:00] Voice 11: And we are now being live streamed.

[0:00:03] Voice 6: Thank you. Good morning, everyone. This is the Financial

[0:00:08] Voice 6: Planning Committee meeting on Wednesday, October the 18th. And I'm standing in for Joe Bernarda,

[0:00:17] Voice 6: who's the chair, who can't be with us today. So I'm Mairead Boland, and I'm the trustee from

[0:00:22] Voice 6: Saterna Island. I'll open the meeting with a short land acknowledgement and then I will move on to do

[0:00:31] Voice 6: a round table so that each person can introduce themselves. I'd like to begin the meeting by

[0:00:38] Voice 6: respectfully acknowledging that the lands and waters that encompass the Islands Trust area

[0:00:43] Voice 6: have been home to indigenous people since time immemorial. Okay so now could we move on to the

[0:00:51] Voice 6: round table and i'll look at the list in my chat screen here so um trustee yates could you go first

[0:01:00] Voice 6: please yes thank

[0:01:01] Voice 17: you trustee boland i'm here this morning from rainy salt spring although normally

[0:01:08] Voice 17: i'm on gabriola island uh the home of this nanema first nation and i'm here on the financial

[0:01:16] Voice 17: National Planning Committee representing the Islands Trust Conservancy and

[0:01:21] Voice 6: next trustee trustee

[0:01:23] Voice 6: Luckum if you've managed to connect I believe you have a power outage there on thesis so would you

[0:01:29] Voice 6: like to introduce yourself please okay

[0:01:35] Voice 7: we'll give them time uh trustee Peterson uh

[0:01:42] Voice 16: yes good morning

[0:01:43] Voice 16: uh Tim Peterson elected on the Skidi Island in the territory of many Coast Salish peoples and

[0:01:50] Voice 16: and the Treaty Territory of the Tla'aman Nation.

[0:01:55] Voice 6: And staff Julia Mobs, please.

[0:01:59] Voice 6: Oh, sorry, this is jumping around now.

[0:02:01] Voice 6: So hopefully I won't forget somebody.

[0:02:03] Voice 6: My list has suddenly reshuffled.

[0:02:06] Voice 6: So Julia, would you like to go ahead

[0:02:09] Voice 6: and introduce yourself, please?

[0:02:11] Voice 12: Good morning, everyone.

[0:02:12] Voice 12: I'm staff Julia Mobs,

[0:02:13] Voice 12: Director of Admin Services at Islands Trust.

[0:02:16] Voice 12: I'm joining you today from the lands

[0:02:18] Voice 12: of the Songhees and Esquimalt First Nations and the home of the Lekwungen Speaking Peoples.

[0:02:23] Voice 12: Thank

[0:02:24] Voice 8: you. And Trustee Evans?

[0:02:28] Voice 5: Hi, sorry. I'm Trustee Evans from Sudea South Panda, home of many Coast Salish peoples.

[0:02:35] Voice 5: And apologies for joining a little late. I'm having internet issues.

[0:02:40] Voice 6: Thank you. So, CAO Russ Hotson-Piller, would you like to introduce yourself, please?

[0:02:49] Voice 6: Thank

[0:02:50] Voice 10: you very much. Russ Hotson-Piller, Chief Administrative Officer with the Islands Trust. Good to be with you.

[0:02:54] Voice 6: Okay. And staff, Stefan Cermak, please.

[0:03:00] Voice 2: Good morning, everybody. Stefan Cermak, Director of Planning Services. Glad to be here. Thanks.

[0:03:07] Voice 6: Trustee Elliott, please.

[0:03:10] Voice 14: Hi, everybody. I'm here on Gabriela Island in Snonimik First Nation Territory. Toby Elliott, serving as Vice Chair and in the capacity of the Executive Committee Member.

[0:03:21] Voice 14: there uh

[0:03:23] Voice 6: trustee graham hi

[0:03:27] Voice 15: everyone david graham locally elected on devon island traditional

[0:03:30] Voice 15: territory in the comox and the coast salish people thank

[0:03:34] Voice 6: you and trustee patrick or patrick

[0:03:37] Voice 6: salt

[0:03:38] Trustee Patrick: spring island uh territories of the coast

[0:03:41] Voice 7: salish peoples okay and trustee peterson i already

[0:03:49] Voice 16: went but thank you for uh

[0:03:50] Voice 16: asking me twice after

[0:03:52] Voice 6: i said it i thought uh-oh uh trustee luckham are

[0:03:56] Voice 6: Are you with us now?

[0:03:57] Trustee Luckham: Yes, good morning.

[0:03:59] Trustee Luckham: I am coming to you from Thetis Island in the Laiaks and in Penelope territory.

[0:04:06] Trustee Luckham: Pleasure to be here today to help with this important work.

[0:04:09] Trustee Luckham: Just let you know that power went out here about 10 minutes ago,

[0:04:13] Trustee Luckham: and I may be challenged to stay with you for very long,

[0:04:17] Trustee Luckham: and I might disappear from time to time just to make sure my generator is up and running.

[0:04:23] Voice 6: Okay, thanks, PJ.

[0:04:25] Voice 6: And staff, Nancy Rogers, would you like to introduce yourself and then Robert?

[0:04:31] Voice 6: Yeah. Hi, I'm Nancy Rogers,

[0:04:36] Voice 7: finance officer

[0:04:37] Voice 3: in the Victoria office.

[0:04:39] Voice 6: Thank you. And staff, Robert Barlow, who will be hosting the meeting and generally making sure we stay on track.

[0:04:47] Voice 6: Go. Yes,

[0:04:50] Voice 11: my name is Robert Barlow.

[0:04:51] Voice 11: I'm the Legislative Services Clerk and the Zoom host today and the recorder and I live and work

[0:04:58] Voice 11: in the territories of the Lekwungen speaking people. Thank

[0:05:03] Voice 6: you everybody. I don't I think I

[0:05:06] Voice 6: oh no Claire you've just joined us and then we'll move on. Claire would you like to introduce

[0:05:11] Voice 6: yourself staff Claire Frater please.

[0:05:15] Voice 4: Thank you yes Claire Frater Director of Trust Area Services

[0:05:19] Voice 4: Pleased to be joining today from the territories of the Lekwungen peoples.

[0:05:24] Voice 6: OK, thanks everybody. So just to set expectations a bit, this is the first meeting that I've chaired.

[0:05:32] Voice 6: So I know that I'm surrounded by people who are very familiar with the process and I am very willing to take advice or direction.

[0:05:41] Voice 6: So if you feel I've missed anything or that there's something I should have done or should not be doing,

[0:05:46] Voice 6: please feel free to uh let me know um so okay thank you so the first item is uh the agenda

[0:05:57] Voice 6: review of the agenda and is there anything anybody would like to bring up in that context

[0:06:04] Voice 6: uh so i see one hand raised trustee peterson yes

[0:06:14] Voice 16: uh could we have a short uh discussion item on

[0:06:17] Voice 16: on provincial granting opportunities?

[0:06:20] Voice 6: Sure, provincial granting opportunities.

[0:06:25] Voice 6: And I'd like to add a short item as well,

[0:06:30] Voice 6: sort of partly on my own behalf,

[0:06:32] Voice 6: but partly on Joe's behalf.

[0:06:34] Voice 6: So FPC access to business cases in a timely manner.

[0:06:39] Voice 6: So those two items, provincial granting opportunities

[0:06:44] Voice 6: opportunities and fpc um access to business cases um in a timely manner does anybody have

[0:06:53] Voice 6: any objections to either of those being added to the agenda under new business chair

[0:06:59] Voice 14: boland um i

[0:07:01] Voice 14: just wanted to ask if we could amend uh trustee peterson's amendment to include federal provincial

[0:07:07] Voice 14: and federal granting opportunities sure

[0:07:10] Voice 6: i've no issue with that so provincial and federal

[0:07:14] Voice 6: granting opportunities and i believe it's just in the nature of an introductory discussion

[0:07:22] Voice 6: to make a plan going forward so um those two items under a new business thank you

[0:07:31] Voice 6: so um do i need a motion then to approve the agenda as it uh with the with those additions or

[0:07:37] Voice 6: Or can we do it as consent?

[0:07:42] Trustee Luckham: Consent is good.

[0:07:43] Voice 6: Okay.

[0:07:44] Voice 6: So we're going to approve the agenda and move on to the public comment period, unless I hear any objections and I don't see any objections.

[0:07:55] Voice 6: So we'll consider the agenda approved.

[0:07:58] Voice 6: And the next item is the public comment period.

[0:08:02] Voice 6: period and i don't know if we have any anybody online or um so okay robert you have a suggestion

[0:08:12] Voice 6: or uh

[0:08:13] Voice 11: yes there is one person as an attendee i don't know the name it's just a telephone number

[0:08:19] Voice 11: would you

[0:08:20] Voice 11: like to allow that person to talk now if

[0:08:24] Voice 6: they if they would like to yes so if they um

[0:08:26] Voice 6: i don't know how that process works how let them talk and then we can ask i suppose is the thing

[0:08:32] Voice 11: I've given them permission to speak.

[0:08:36] Voice 6: Okay.

[0:08:38] Voice 6: So whoever is attending via telephone number, if you would like to speak, speak now.

[0:08:44] Voice 6: Otherwise, we'll just demote you again.

[0:08:47] Voice 11: They just left.

[0:08:49] Voice 6: Okay.

[0:08:49] Voice 6: Fair enough.

[0:08:51] Voice 6: Okay.

[0:08:52] Voice 6: So the public comment period is closed, and we're moving on to delegations.

[0:08:57] Voice 6: We have no delegations.

[0:09:00] Voice 6: We have no correspondence.

[0:09:02] Voice 6: correspondence so we're now on section six administrative coordination so the first item

[0:09:10] Voice 6: is the FPC minutes of August the 30th 2023 for review and approval and I have one item but I

[0:09:20] Voice 6: can wait until anybody else wants to speak if they want to amend these draft minutes

[0:09:27] Voice 6: minutes

[0:09:29] Voice 7: anybody uh trustee Elliot uh

[0:09:36] Voice 14: thank you chair it's just a small typo but since it's a

[0:09:39] Voice 14: resolution uh going forward it's on page seven of the minutes fpc's resolution the financial

[0:09:50] Voice 14: planning committee amend the budget assumptions and principles document to include the following

[0:09:53] Voice 14: all business cases will include consideration instead of included and then the second sentence

[0:10:00] Voice 14: all business cases will include consideration of public engagement just it's tiny but sure no i

[0:10:07] Voice 6: know it's it's annoying when you read those things you trip over them yeah so you've made a note of

[0:10:14] Voice 6: that robert and that will be edited accordingly yeah yes

[0:10:19] Voice 11: okay

[0:10:20] Voice 6: and then i had one item that i

[0:10:22] Voice 6: wanted to add which was in the discussion about the provision of the business cases

[0:10:30] Voice 6: I felt that the the discussion didn't really reflect there was no context so it seemed as

[0:10:43] Voice 6: though it was just a discussion from nowhere with no purpose so I made a suggestion and I

[0:10:51] Voice 6: I sent it to Robert. And Robert, can you put it up on the screen? Or should I just read it out?

[0:11:01] Voice 11: I have it up on the screen now, I believe.

[0:11:04] Voice 6: Okay. Thank you. And I took your Yeah, yeah. So that business. So it was basically,

[0:11:13] Voice 6: the background to the discussion was business cases for budget requests are prepared

[0:11:18] Voice 6: by various islands trust committees through July to October. The Financial Planning Committee has

[0:11:24] Voice 6: not provided with those business cases until the agenda for the October FPC meeting is published

[0:11:30] Voice 6: shortly before that meeting. So I just wanted that added as background otherwise it's a rather

[0:11:37] Voice 6: purposeless discussion or it seems like a rather purposeless discussion. Does anybody have an

[0:11:44] Voice 6: objection to that being added to the minutes in that section? Sorry whereabouts are you? Which

[0:11:50] Voice 6: In section 8, I believe it's 8.1.

[0:11:55] Voice 6: 6.1.

[0:11:58] Voice 6: Sorry, in the actual minutes that we're reviewing, it's under new business.

[0:12:04] Voice 6: So the minutes of the last meeting, business cases provided the FPC discussion.

[0:12:17] Voice 6: The first sentence says that they're provided to FPC via meeting agenda.

[0:12:22] Voice 6: agenda it's just that it's it's the timing of all of this not the actual provision of the context

[0:12:28] Voice 6: so i would like that added just to add clarity trustee patrick i

[0:12:36] Trustee Patrick: don't have any objection but

[0:12:38] Trustee Patrick: i would suggest instead of just instead of i think it should say prepared by various island trust

[0:12:43] Trustee Patrick: bodies or something of that nature because it's not just local trust committees it's

[0:12:47] Trustee Patrick: okay fair

[0:12:49] Voice 7: enough okay does

[0:12:56] Voice 6: anybody else have an objection to that being added to that section

[0:13:00] Voice 6: just as context okay i don't see any objections so um thank you robert if you can take care of

[0:13:12] Voice 8: that so um

[0:13:18] Voice 6: with those amendments do we have to actually discuss the amendments so or do we just

[0:13:24] Voice 6: say um okay so i propose that the financial planning uh committee minutes of the regular

[0:13:31] Voice 6: meeting october august the 30th 2023 are adopted um with the amendments discussed as amended

[0:13:42] Voice 6: as amended okay so and i see trustee elliott has seconded that so could we have a show of hands

[0:13:50] Voice 6: hands please for those in favor um

[0:13:58] Voice 7: if I might chair

[0:13:59] Voice 16: um you could just ask if they can be adopted

[0:14:03] Voice 16: as amended by general consent as well

[0:14:06] Voice 6: okay fair enough thank you so um with that in order we'll

[0:14:13] Voice 6: move on now to um uh resolutions without meeting and none follow-up action list for review

[0:14:23] Voice 6: view um so should we move to the follow-up action list does anybody have anything they want to raise

[0:14:32] Voice 6: here

[0:14:34] Voice 7: trustee luckham i'm sorry i just didn't lower my hand okay

[0:14:41] Voice 6: okay fair enough anybody

[0:14:43] Voice 6: else want to raise anything that's on the follow-up action list

[0:14:46] Voice 7: okay

[0:14:57] Voice 6: so we'll consider

[0:14:58] Voice 6: the follow-up action list has been reviewed and move on to the main um business work program item

[0:15:05] Voice 6: Section 7, the budget overview briefing. So, Julia, would you please just lead us through that

[0:15:17] Voice 6: or give us an introduction and then we can ask if anybody has comments or questions.

[0:15:25] Voice 12: Sure, I'm happy to do that, Chair. Normally, I go through this briefing on a fair amount of detail

[0:15:30] Voice 12: for our first run through of the budget. Is that an acceptable? Yeah, absolutely. Just follow normal

[0:15:35] Voice 6: procedure. Don't listen to me if I advise you to do something that's different. Thanks to you.

[0:15:43] Voice 6: You're welcome.

[0:15:44] Voice 12: Okay, so we are into the budget cycle now. We have our first draft of the budget

[0:15:51] Voice 12: before the committee today. This is just a first draft. Of course, as usual, we will see changes

[0:15:57] Voice 12: to the numbers that are included in this budget as we move through the budget cycle. That is very

[0:16:01] Voice 12: very typical. For right now, we are using the best estimates based on data we have at this time.

[0:16:07] Voice 12: So I'll walk us through the various pieces that are included in the draft budget, and then there'll

[0:16:12] Voice 12: be opportunity for questions and comments from the committee. The start of the budget overview

[0:16:17] Voice 12: briefing is on page 14 of the agenda package, and it begins just by giving a bit of a backgrounder

[0:16:23] Voice 12: on the activities that have taken place to bring this budget draft together. So primarily, that's

[0:16:28] Voice 12: just noting that council committees local trust committees executive committee and the islands

[0:16:33] Voice 12: trust conservancy board have all met to discuss their budget needs for next fiscal year and have

[0:16:38] Voice 12: submitted their funding requests and their budget needs to the finance team for consolidation into

[0:16:43] Voice 12: the budget senior management team has also drafted their operational budget so this is

[0:16:50] Voice 12: each of the directors having a look at what they might need to conduct the work of their

[0:16:55] Voice 12: business units next fiscal year, and those have also been submitted and consolidated into this

[0:16:59] Voice 12: draft budget. So when we bring all of that information together, what we're seeing in the

[0:17:04] Voice 12: draft budget for next fiscal year is a proposed planned spending of $10.7 million, $9.6 million

[0:17:11] Voice 12: of that is directed towards operations, $784,000 of that is directed towards special projects,

[0:17:17] Voice 12: and $364,000 is directed to capital purchases.

[0:17:23] Voice 12: All of that results in a proposed 11.4% general tax increase

[0:17:28] Voice 12: to local trust areas, which is exclusive of the amounts

[0:17:31] Voice 12: to be collected on new construction,

[0:17:33] Voice 12: and a proposed 16.5% tax levy increase

[0:17:37] Voice 12: to Bowen Island Municipality,

[0:17:38] Voice 12: also exclusive of amounts to be collected on new construction.

[0:17:43] Voice 12: As is pretty typical for Islands Trust,

[0:17:45] Voice 12: there is a planned draw from our surplus fund in the current draft budget. So the proposed draw

[0:17:50] Voice 12: from the general revenue surplus fund is $210,000. And the proposed draw from the local trust

[0:17:55] Voice 12: committee project specific reserve fund is around $36,000. So that's the high level summary of how

[0:18:02] Voice 12: things shake out in the budget. When we move on to page 16 of the briefing, there's a chart there

[0:18:11] Voice 12: that compares next year's draft budget to previous fiscal years. So this can be helpful sometimes to

[0:18:17] Voice 12: understand real spending trends and help us understand what are the drivers of cost increases

[0:18:23] Voice 12: in specific areas. The first column there shows the increase over the most recent completed fiscal

[0:18:30] Voice 12: year, which is fiscal 2023. And of course, the draft budget that we're reviewing today is fiscal

[0:18:36] Voice 12: fiscal 2025. So there's a two year span between those numbers, which is why you'll see those

[0:18:41] Voice 12: increases look a lot larger than you might expect. But as that's the most recently completed fiscal

[0:18:47] Voice 12: year, we do include it just as an information piece. The second column there shows increases

[0:18:52] Voice 12: over the fiscal 2024 budget. And so that's only one fiscal year of separation. And so those numbers

[0:18:58] Voice 12: are a bit lower. As we can see there, the primary driver of cost increases is salaries and benefits,

[0:19:05] Voice 12: which is fairly typical of the Islands Trust.

[0:19:09] Voice 12: Looking at our revenue sources for next fiscal year,

[0:19:12] Voice 12: we're not seeing a change in the types of revenues

[0:19:14] Voice 12: that are funding our operations,

[0:19:16] Voice 12: simply some changes in amounts.

[0:19:18] Voice 12: So local trust area taxes are calculated at $9 million,

[0:19:22] Voice 12: which is a 12.2% lift over a previous year or $985,000.

[0:19:28] Voice 12: We're expecting 917,000 of that would be a true lift

[0:19:33] Voice 12: with $68,000 being collected on new construction.

[0:19:38] Voice 12: The Bowen Island municipal tax requisition

[0:19:41] Voice 12: is calculated at $406,000,

[0:19:43] Voice 12: which is 17 and a half percent increase

[0:19:45] Voice 12: over the previous year.

[0:19:47] Voice 12: And we would expect 57,000 of that increase

[0:19:50] Voice 12: to come to be a true lift in the tax base

[0:19:53] Voice 12: with a small $3,400 collected on new construction.

[0:19:58] Voice 12: What we're seeing in both of these areas

[0:20:00] Voice 12: is a significant reduction in the percentage of tax lift

[0:20:03] Voice 12: that's attributable to non-market change so in the previous budget we had a fairly high percentage

[0:20:09] Voice 12: that was expected to be collected on new construction and development and we're seeing

[0:20:13] Voice 12: a very significant change in the current draft budget. There's no special tax requisitions that

[0:20:20] Voice 12: have been forwarded to us this year from local trust committees so nothing of that nature is

[0:20:24] Voice 12: included in the budget. We do have $618,000 in grant revenue that's anticipated for next fiscal

[0:20:31] Voice 12: fiscal year. Some of those are fairly standard items and some of those are new. So the unrestricted

[0:20:36] Voice 12: provincial grant of $180,000 is a standard item included in next fiscal year. The Islands Trust

[0:20:43] Voice 12: Conservancy Species at Risk grant is still in play and so there's $220,000 included in next

[0:20:49] Voice 12: year's draft to fund that work. There has been a new restricted provincial grant of $150,000

[0:20:56] Voice 12: received at Islands

[0:20:57] Voice 12: Trust specifically to fund First Nations engagement. And I'm noting that

[0:21:02] Voice 12: that specific detail is excluded in the briefing. I think that sentence ended prematurely. So that

[0:21:09] Voice 12: $150,000 is for First Nations engagement. It is to be spent over the next five years.

[0:21:15] Voice 12: At this point, staff are still working out where that funding will be allocated for the purposes

[0:21:20] Voice 12: of the draft budget we have assumed that $30,000 will be spent next year and that just isn't even

[0:21:27] Voice 12: $150,000 divided by five years gives us $30,000 and that's in the first draft of the budget

[0:21:33] Voice 12: but as sort of more solidified plans for that spending come into play we'll be updating that

[0:21:40] Voice 12: number. There's $38,000 coming to us from the provincial government related to local government

[0:21:46] Voice 12: climate action programs that's included in the draft budget and the salt spring island local

[0:21:51] Voice 12: trust committee has been awarded 150 000 under the complete communities grant and so we've got that

[0:21:58] Voice 12: reflected as a revenue source as well with an offsetting expense line we of course continue

[0:22:05] Voice 12: to have revenue source from applications so we've got fees from applications set at 227 000 that's

[0:22:13] Voice 12: simply application volumes that are anticipated times application fees, and we'll be updating

[0:22:19] Voice 12: that throughout the budget cycle if we see a change in application volume trends. Interest

[0:22:24] Voice 12: income is budgeted at $190,000. That's based on what we're seeing currently for investment returns.

[0:22:30] Voice 12: We will be looking at investment and interest rate forecasts and updating that number as we

[0:22:36] Voice 12: move through the budget cycle as well. As I mentioned, there is surplus funding included

[0:22:42] Voice 12: in the budget so that's considered an internal source of revenue for Islands Trust and there's

[0:22:47] Voice 12: a proposed $246,000 draw from surplus to fund the shortfall that we're seeing in the draft budget.

[0:22:56] Voice 12: There's no draw from the Salt Spring Islands Special Property Tax Reserve Fund as we've not

[0:23:01] Voice 12: received any request for that in the fiscal year. I'll pause actually briefly to see if there's

[0:23:07] Voice 12: questions on revenues before we move into spending anybody

[0:23:13] Voice 7: have any questions great

[0:23:21] Voice 12: okay carry on thanks okay so page 18 of the agenda we start to look at how we're going to spend those

[0:23:30] Voice 12: revenue sources the largest area of spending for islands trust in the draft budget remains

[0:23:35] Voice 12: salaries and benefits so what we're seeing in the draft budget is 6.6 million dollars attributed to

[0:23:42] Voice 12: staff salaries and benefits next year, which represents 61% of the overall draft budget.

[0:23:48] Voice 12: There is a chart in the briefing that shows the breakdown of full-time equivalents by a department

[0:23:54] Voice 12: or business unit within the Islands Trust. So the first column shows base FTE, that's the number of

[0:24:01] Voice 12: full-time equivalents that currently exist in the organization for each department. And then there's

[0:24:06] Voice 12: a column called new FTE so next year's draft budget does include two new staff positions or

[0:24:13] Voice 12: hoped for staff positions and so we've got those listed separately for a total full-time equivalent

[0:24:19] Voice 12: of 62.6 full-time equivalent staff persons funded in the draft budget. We also include the total

[0:24:28] Voice 12: budgets for each of those departments as well as the percentage of salaries budget that they

[0:24:31] Voice 12: represent that's there for information of the committee so the factors influencing staff salaries

[0:24:38] Voice 12: and benefits are our usual data pieces so we do have those two new staff positions as I mentioned

[0:24:45] Voice 12: we have a full-time equivalent GIS staff person that's proposed in the budget it's funded at 10

[0:24:52] Voice 12: months of salary assuming we'll need some time to post the position and hire this position is

[0:24:58] Voice 12: primarily to help address some of the GIS volumes that we're seeing in the organization.

[0:25:02] Voice 12: There is a business case for this new staff position in the agenda package. There'll be

[0:25:06] Voice 12: an opportunity to ask questions when we get to that point. There's also funding included for a

[0:25:11] Voice 12: new full-time equivalent staff person for the Islands Trust Conservancy. That's a placeholder

[0:25:17] Voice 12: amount currently at $105,000. It's a placeholder simply because staff have yet to determine if this

[0:25:23] Voice 12: is indeed the best way to address some of the increased property management needs at the

[0:25:28] Voice 12: the Conservancy. So once staff have completed their assessment of whether or not this is the

[0:25:34] Voice 12: best way there'll be an update in future versions of the budget but for now we've included a

[0:25:38] Voice 12: placeholder amount assuming that a salary position will be the way forward. We're seeing union

[0:25:45] Voice 12: increases for all staff all union staff in the organization at three percent that's governed by

[0:25:51] Voice 12: the union and we've included the same anticipated increase for all non-union staff. We have a very

[0:25:57] Voice 12: small overtime budget of $8,000 in this draft. That's not reflective of staff not working

[0:26:03] Voice 12: overtime. What we're seeing is staff tend to take time off when they work overtime as opposed to

[0:26:10] Voice 12: getting it paid out. And so that doesn't impact the expenses of the Islands Trust. And so that

[0:26:16] Voice 12: amount is fairly insignificant. Benefits expense is calculated at 25.4% in the draft budget,

[0:26:24] Voice 12: which is the same as our current benefit rate.

[0:26:26] Voice 12: We will be hearing from the public service agency

[0:26:29] Voice 12: later on in the budget cycle to see if that amount

[0:26:31] Voice 12: will remain the same for next year

[0:26:33] Voice 12: and we'll update if needed.

[0:26:35] Voice 12: We have included an allowance for staff turnover

[0:26:37] Voice 12: of $170,000.

[0:26:39] Voice 12: So what we see traditionally at Islands Trust

[0:26:42] Voice 12: is an underspending against the salaries budget.

[0:26:45] Voice 12: And so in order to address that very typical underspending,

[0:26:49] Voice 12: we've included a turnover rate at 2.5% of total salaries.

[0:26:54] Voice 12: That's the historical average underspending that we see.

[0:26:57] Voice 12: And so we calculate what we think we will need for salaries, and then we reduce it by

[0:27:02] Voice 12: this anticipated underspending due to vacancies.

[0:27:07] Voice 12: Trustee remuneration and benefits, there's no change to that policy.

[0:27:11] Voice 12: So it's been updated to reflect CPI, which in the current draft budget is 5.5%.

[0:27:18] Voice 12: We will be updating that as we move through the budget cycle.

[0:27:21] Voice 12: the policy dictates that the December Victoria CPI will be the final number and so we'll be

[0:27:26] Voice 12: updating that accordingly when we get there. We have adjusted for the number of folios in each

[0:27:31] Voice 12: local trust area as well so as those go up that impacts trustee remuneration. We have seen an

[0:27:37] Voice 12: increase in the benefit premium rate that we're paying for trustee benefits that took effect in

[0:27:42] Voice 12: October of this year and so we've reflected that increase in the draft budget and of course we

[0:27:47] Voice 12: we continue to pay trustees for meeting attendance.

[0:27:49] Voice 12: So we've included that as well.

[0:27:52] Voice 12: Council meeting expenses are budgeted at $110,000

[0:27:56] Voice 12: and that averages out to about $27,000 per meeting.

[0:28:00] Voice 12: What we're seeing currently for spending

[0:28:03] Voice 12: on trust council meetings is closer

[0:28:05] Voice 12: to an average of $30,000.

[0:28:07] Voice 12: So it's likely what we have budgeted in this draft

[0:28:10] Voice 12: is too low and will need to be updated

[0:28:13] Voice 12: in future versions of the budget.

[0:28:15] Voice 12: This does assume that all four Trust Council meetings will be in person when Trust Council sets its meeting dates and its meeting formats.

[0:28:24] Voice 12: If there's a change and any meetings are set to be electronic, we'll be adjusting the budget accordingly.

[0:28:31] Voice 12: Executive Committee and Council Committee meetings are budgeted with the assumption that the current meeting format will remain fairly consistent,

[0:28:39] Voice 12: which is to say that most meetings will be electronic.

[0:28:42] Voice 12: electronic so there's a small budgeted amount for each of those committees local trust committee

[0:28:48] Voice 12: direct expenses are seventy four thousand dollars in the draft which is higher than what we've seen

[0:28:53] Voice 12: historically and higher than what we have in the current year that's primarily due to increased

[0:28:58] Voice 12: costs for executive committee members traveling to chair local trust committees so this is a product

[0:29:05] Voice 12: of where executive committee members reside and so current term we've got some extra travel for

[0:29:11] Voice 12: our chairs of LTC meetings. So we've increased the budget to account for that. Local Trust Committee

[0:29:18] Voice 12: projects are listed on page 20 of the agenda package. They total $267,000. I won't be going

[0:29:25] Voice 12: through right now what's contained in those. That will come later in the agenda when we reach

[0:29:30] Voice 12: the business case section. There is a business case for all of these items.

[0:29:35] Voice 12: The Islands Trust Conservancy expenses amount to $302,000 in the draft budget when we exclude

[0:29:42] Voice 12: include salaries as of course their salaries amounts are included above with salaries this is

[0:29:47] Voice 12: a very small increase over the previous year and there is full detail on the Islands Trust Conservancy

[0:29:52] Voice 12: board budget request that's included in the agenda package for review when we get to that point we're

[0:29:59] Voice 12: seeing

[0:30:00] Voice 12: a small increase in office leases and associated costs, which is very typical. We tend to see small

[0:30:06] Voice 12: increases in our leases year over year. The number in the draft budget is $488,000. We have received

[0:30:12] Voice 12: some new information from our Victoria office landlord that is likely to drive this cost up a

[0:30:19] Voice 12: little bit further, and so we are going to be updating that figure for the next draft budget.

[0:30:24] Voice 12: it. FOI and records management is budgeted at $15,000 and that's fully to hire contractors to

[0:30:33] Voice 12: help with FOI and records management work. Recruitment and labor relations has a budget

[0:30:40] Voice 12: very similar to last year, $18,000 and that funds advertisements for all of the job postings we have

[0:30:46] Voice 12: in the year and pays for some human resource help at the public service agency. We also pay

[0:30:52] Voice 12: the public service agency to process our payroll. That's $21,000 in the draft budget, very consistent

[0:30:58] Voice 12: with the previous year. Insurance is an interesting one to budget for. We are currently exploring all

[0:31:07] Voice 12: of our insurance options. So we insure right now with an external provider and staff are engaged

[0:31:13] Voice 12: in exploring whether or not self-insurance makes sense for the organization or insurance with the

[0:31:19] Voice 12: Municipal Insurance Agency of British Columbia. So neither of those projects have come to completion

[0:31:24] Voice 12: yet. So we're not able to include figures for that in the draft budget. So currently we are

[0:31:29] Voice 12: including the quoted rate from our existing provider. Hopefully by version three of the

[0:31:36] Voice 12: budget, at least we would know which direction we're going to go in for insurance and we'll be

[0:31:41] Voice 12: able to update accordingly. The hope is we would see these premium amounts come down.

[0:31:46] Voice 12: Currently the draft budget has $220,000 which is $12,000 higher than previous year.

[0:31:54] Voice 12: Legal costs is another area that's always an interesting space to budget for.

[0:31:59] Voice 12: Legal general is where we see costs primarily for legal opinions that are sought from Islands Trust for the work that it's undertaking.

[0:32:07] Voice 12: So that's budgeted at $96,000 which is higher than the previous year but is in line with historical spending norms in the area.

[0:32:15] Voice 12: And that is primarily what we've looked at to draft the legal budgets is what are we spending historically. So we've had a look at the last two or three years of historical spending averages and use that to inform next fiscal year, making sure that we take into consideration known increases for our legal contract with our law firm, and also any known increases or decreases associated with ongoing claims.

[0:32:42] Voice 12: claims. Software support and licensing is budgeted at $194,000 in next year's budget,

[0:32:50] Voice 12: which is an increase of $44,000. This is primarily to fund new software systems. So

[0:32:56] Voice 12: the largest increase there is $34,000 for new costs associated with Microsoft 365.

[0:33:03] Voice 12: So our information services team has told us that we have delayed the migration to Microsoft 365

[0:33:09] Voice 12: for long enough, and it's getting to a point where we're not able to do that anymore,

[0:33:14] Voice 12: can't delay it any further. So we've got $34,000 cost increase associated with that.

[0:33:22] Voice 12: There is a report included in the agenda package that speaks to that as well, and so questions

[0:33:27] Voice 12: can be taken related to that at that time. Computer hardware and software is budgeted $149,000,

[0:33:36] Voice 12: which is about $20,000 over the previous year. We have a number of server replacements and

[0:33:42] Voice 12: networking equipment that needs to be replaced as it reaches end of life. We also have some new

[0:33:48] Voice 12: monitors that are required as well as a significant number of new laptops and desktops. So in the

[0:33:53] Voice 12: previous budget, we deferred the replacement of a lot of our desktop computers so that we could

[0:33:59] Voice 12: find some financial savings. And so what we're seeing is a doubling up of new computers in next

[0:34:05] Voice 12: fiscal year. And we have about $30,000 budgeted for contracted technical support to make sure

[0:34:14] Voice 12: those projects are completed. Strategic plan projects are listed on page 22 of the agenda

[0:34:20] Voice 12: package. Again, there's lots of detail on these items in the business cases of the agenda, and so

[0:34:25] Voice 12: we'll review those when we get to that point. The same is true for operational projects, also listed

[0:34:31] Voice 12: listed on page 22. These also have business cases, which we'll speak to. At the end of the budget,

[0:34:39] Voice 12: staff always have a look at how the proposed budget impacts the balances in the surplus fund.

[0:34:48] Voice 12: We don't want to be setting a budget that will put our surplus fund balances in jeopardy and

[0:34:52] Voice 12: therefore put the island's trust operations in jeopardy. So when we look at this draft budget

[0:34:57] Voice 12: and we compare it to surplus, we are seeing that the surplus fund will remain in a healthy space.

[0:35:02] Voice 12: i think that's more than enough for me i'm happy to take any questions thank

[0:35:09] Voice 6: you very much julia

[0:35:10] Voice 6: um so uh trustee yates you have your hand up and then trustee patrick susan go ahead

[0:35:25] Voice 7: disappeared okay uh laura go ahead yeah

[0:35:30] Trustee Patrick: back to the oh did you find there she is go ahead

[0:35:33] Trustee Patrick: i

[0:35:34] Voice 17: actually had um my my audio on but there was a glitch in that internet connection sorry about

[0:35:40] Voice 17: that um just a really quick three really quick questions um

[0:35:45] Voice 7: on the oh sorry i've lost sorry lost

[0:35:54] Voice 7: that one um

[0:35:56] Voice 17: oh quick question regarding the in-person council meetings if it really is closer

[0:36:03] Voice 17: to thirty thousand dollars per meeting um is there anything in that spending that that can be looked

[0:36:12] Voice 17: at more closely to reduce that amount of $30,000 but still, you know, be comfortable having those

[0:36:20] Voice 17: in-person council meetings?

[0:36:24] Voice 12: So I'll respond and if our CAO wants to weigh in as the oversight of this

[0:36:28] Voice 12: budget area, he may. The primary driver for the cost increase that we're seeing is simply inflation

[0:36:36] Voice 12: that we're seeing across the board for all spending. Our original budgets were based on

[0:36:41] Voice 12: on pre-pandemic costs for Trust Council and then we moved primarily electronic and so now we're

[0:36:51] Voice 12: just moving you know moving back into the in-person and realizing the cost increases

[0:36:55] Voice 12: the smaller islands definitely are a driver of cost increase you know our most recent

[0:37:01] Voice 12: meeting as as you saw we've got trustees staying and staff staying at all different locations

[0:37:06] Voice 12: renovations that can drive up costs. It also increases, you know, kilometer allowances that

[0:37:12] Voice 12: are being reimbursed to staff and trustees, things like that. You know, I know historically we've,

[0:37:20] Voice 12: there's been comments around quality of things like food and various things at Trust Council.

[0:37:28] Voice 12: So accommodating those types of requests also keeps costs high. So our CAO is on screen. I'm

[0:37:35] Voice 12: I'm unsure if there's anything he wishes to add.

[0:37:38] Voice 10: Oh, well, I couldn't say it as good as Julia.

[0:37:40] Voice 10: Maybe I just add this.

[0:37:43] Voice 10: If we look at analyzing some potential savings,

[0:37:48] Voice 10: there might be some in the difference

[0:37:52] Voice 10: between on-island events and events,

[0:37:55] Voice 10: you know, live events held in a larger location

[0:38:00] Voice 10: with more options, like a Victoria or Nanaimo.

[0:38:03] Voice 10: So without delving into previous years,

[0:38:06] Voice 10: my intuition is that some of our Victoria engagements in the past have been less costly

[0:38:15] Voice 10: than some of the... And there's some variability, of course. I always fondly remember Thetis coming

[0:38:22] Voice 10: in at $17,000 one year or $14,000. But certainly there's more variability as you go across the

[0:38:31] Voice 10: the region there's probably some savings if we consolidated those live meetings in one of those

[0:38:40] Voice 10: two larger areas thanks okay

[0:38:42] Voice 17: that that's very helpful thank you and i remembered my other

[0:38:45] Voice 17: question julia on page four of your uh briefing under grant revenues i i somehow missed the one

[0:38:53] Voice 17: that was the restricted provincial grant of $150,000 for 23-24.

[0:39:02] Voice 17: And of this amount, $30,000 is expected to be spent in 24-25.

[0:39:08] Voice 17: What is that restricted provincial grant?

[0:39:11] Voice 17: Like, what is it meant for?

[0:39:13] Voice 12: That, yeah, that sentence was cut off too early.

[0:39:17] Voice 12: I apologize.

[0:39:17] Voice 12: That's a grant that's been received that's restricted for use

[0:39:21] Voice 12: with First Nations engagement work.

[0:39:23] Voice 17: Okay, very good. That's super helpful. And then my last question, which again is very quick. Oh, it's regarding litigation fees. And I understand the reasoning at putting it at $77,000 for the upcoming budget year.

[0:39:44] Voice 17: year. But if the actual spending over the most recent three years is $123,000, wouldn't it be

[0:39:53] Voice 17: safer to go for that higher amount?

[0:39:58] Voice 12: Yeah, so there's a couple of different approaches that

[0:40:01] Voice 12: you can take when it comes to legal litigation specifically, is to budget at that higher

[0:40:08] Voice 12: our historical amount and then underspend if you don't have litigation or you can budget at a lower

[0:40:15] Voice 12: amount and then if you do end up having more litigation expenses you can dip into surplus

[0:40:21] Voice 12: funds or make use of underspending elsewhere which we usually do at the islands trust

[0:40:25] Voice 9: legal

[0:40:26] Voice 12: litigation some of the drivers of historical spending have been specific claims

[0:40:31] Voice 12: so where we historically have had specific claims driving up these costs and now those claims have

[0:40:37] Voice 12: have wrapped up we use that information to inform a lower budgeted amount. Okay very helpful thank

[0:40:44] Voice 17: you that's all my questions answered.

[0:40:46] Voice 6: Thank you. Trustee Patrick?

[0:40:50] Trustee Patrick: The cost of travel for the

[0:40:54] Trustee Patrick: vice chair is shown to be about 30,000 higher how much of that is inflation increase versus the

[0:41:01] Trustee Patrick: the remote island aspect of a vice chair?

[0:41:07] Voice 12: I don't have the exact split off the top of my head,

[0:41:09] Voice 12: but the vast majority of it is not due to inflation.

[0:41:15] Voice 12: It's due to the location of our vice chairs.

[0:41:18] Trustee Patrick: Okay, thanks.

[0:41:19] Trustee Patrick: And back to the revenue again,

[0:41:21] Trustee Patrick: the 150,000 complete community grant that Salt Spring got,

[0:41:25] Trustee Patrick: is that not available to next fiscal

[0:41:29] Trustee Patrick: or is it available sooner?

[0:41:33] Voice 12: I don't have the grant information as far as when it can begin to be spent I would have to look to

[0:41:39] Voice 12: Stefan or Claire on that information what I've done is include so you know I've asked staff

[0:41:46] Voice 12: how much do you expect will be spent on each of our grants in next fiscal year and I included in

[0:41:51] Voice 12: the draft budget so that's what we've received to date I'd look to Director Cermak or Frater to

[0:41:58] Voice 12: to answer Trustee Patrick's initial question.

[0:42:02] Voice 2: Thank you.

[0:42:02] Voice 2: Through the chair, I can answer that question.

[0:42:05] Voice 2: And that is, it can be spent as of now

[0:42:08] Voice 2: and it must all be spent by August, 2024.

[0:42:15] Voice 12: So if I may, chair.

[0:42:17] Voice 12: Yes, sorry, carry on.

[0:42:19] Voice 12: As we move through the budget cycle,

[0:42:23] Voice 12: when plans and specific timelines are set

[0:42:25] Voice 12: for the spending of this grant,

[0:42:27] Voice 12: we'll be updating that accordingly.

[0:42:29] Voice 12: What we have in the draft budget is $150,000 showing as revenue for this grant with an equal and offsetting $150,000 showing as expense.

[0:42:40] Voice 12: So right now it's not having an impact on taxation in any case, but we'll certainly update as we move through the budget cycle for new info.

[0:42:50] Voice 12: Okay, so

[0:42:50] Voice 6: it's neutral. Yeah.

[0:42:52] Voice 12: Yeah.

[0:42:52] Voice 6: I have a couple of questions, if I may.

[0:42:55] Voice 6: I think the format is to say, add myself to the list.

[0:43:00] Voice 6: One is, I see that there's an amount for the use of Dropbox.

[0:43:08] Voice 6: Is that a new implementation of Dropbox or is Dropbox already in use?

[0:43:14] Voice 6: because that would be I'm thinking ahead to sharing information with them with trustees

[0:43:22] Voice 6: that would be an elegant solution potentially so it's in new costs but I don't know whether that's

[0:43:28] Voice 6: like a new file transfer service or new costs for an existing file transfer service those are new

[0:43:36] Voice 12: dollars uh new costs for file transfer um so yeah it's okay

[0:43:43] Voice 6: so dropbox would be implemented

[0:43:46] Voice 6: and then i just had a thought in the context of the costs for the live meetings and you know it's

[0:43:55] Voice 6: become a habit now where we estimate staff hours and i would i would suggest that that you know

[0:44:04] Voice 6: So being in a central location would potentially reduce the number of hours that add to the cost, because I'm not sure that that's reflected in that 30,000.

[0:44:17] Voice 6: So there must be a bit of an efficiency there as well. But OK, that's a debate for later.

[0:44:23] Voice 6: OK, I'm done. Thank you. Anybody else like to ask any questions? I don't see any hands raised.

[0:44:28] Voice 6: so we should move on to the next section which is um 7.2 budget funding requests

[0:44:41] Voice 6: and there is a summary i don't know if we need to go through the summary or we just jump straight

[0:44:46] Voice 6: on anybody want to raise anything with respect to the summary that's there no

[0:44:56] Voice 7: oh uh trustee graham

[0:44:58] Voice 7: go ahead thank

[0:45:02] Voice 15: you chair um actually i was hoping to be able to just make a comment after questions

[0:45:08] Voice 15: on the the uh what director mods had prevent presented is that's all right sure no problem

[0:45:17] Voice 6: so we're still on basically the briefing okay go ahead yeah

[0:45:21] Voice 15: okay so this is this is the second

[0:45:23] Voice 15: time that um i've had the opportunity to look at a draft budget uh of course it had gone through um

[0:45:31] Voice 15: this this uh work uh the last time that we came in in december and we saw the budget primarily as a

[0:45:38] Voice 15: draft budget from us perspective and and and i know that the the committee worked really hard

[0:45:43] Voice 15: to reduce the amount based on the idea that uh costs were running uh amok running running beyond

[0:45:50] Voice 15: what we could handle um now with the advantage of having time um i'm beginning to realize that

[0:45:59] Voice 15: The requests from various departments, management teams, and local trust committees represent the need that is required to operate the Islands Trust at this level.

[0:46:11] Voice 15: Not the wish, but the need.

[0:46:13] Voice 15: And I think had we not been quite so severe last year, we wouldn't be looking at a 10% increase this year because some of those costs that have been deferred would have been paid.

[0:46:25] Voice 15: And we would be probably looking, I'm just going to throw this 5% or 6%, something like that.

[0:46:29] Voice 15: a more a more reasonable amount something more palatable perhaps but this is what happens when

[0:46:34] Voice 15: you tighten your belt too much the first time and then you find that your eating habits continue

[0:46:41] Voice 15: and you now have to let go two notches or three notches on your belt when when it comes time to

[0:46:48] Voice 15: pay the piper and this budget uh it reflects that case in my mind entirely so again this is just my

[0:46:57] Voice 15: I've been chewing on this at night rather than sleeping because that's just how my brain works.

[0:47:03] Voice 15: But I'm beginning to realize that if we continue to run the trust as it has been running, then we need to accept the fact that this is an expensive proposition.

[0:47:16] Voice 15: This is an expensive government.

[0:47:17] Voice 15: And the work that we are mandated to do from the province is expensive work, and we just have to pay what our departments need so that the quality of what we're doing moves from bronze to gold, not platinum.

[0:47:32] Voice 15: Platinum would represent an office on each island and a dedicated planner on each island, blah, blah, blah.

[0:47:38] Voice 15: law so um this is just my thinking it's not going to sit well with the small number of islanders who

[0:47:44] Voice 15: are dead set at axing the budget of the trust for whatever reason but this in my view is the

[0:47:52] Voice 15: this is the reality of what we're doing and that's my that's my comment thank you thank you trustee

[0:48:00] Voice 6: graham uh laura trustee patrick go ahead and then trustee elliott bronze

[0:48:08] Trustee Patrick: or gold hmm interesting

[0:48:09] Trustee Patrick: question i don't know if we're i don't think we're at the podium yet um the while i agree i think that

[0:48:20] Trustee Patrick: we'd still have to have some scrutiny to go over this um i think one thing that didn't get discussed

[0:48:25] Trustee Patrick: in the briefing here is that salt springs um projects for the ocp land use bylaw as well as

[0:48:30] Trustee Patrick: Those Ganges are $0 spent to date that was fully funded last year.

[0:48:36] Trustee Patrick: And these business cases represent a rollover of that amount.

[0:48:41] Trustee Patrick: So, you know, we were under the impression, I mean, we said that we were staffed for the work that was in the budget last year, yet we're not going to do the work this year.

[0:48:52] Trustee Patrick: So I am a bit concerned, and I think we need to look at that with a real sharp, realistic place.

[0:48:58] Trustee Patrick: You know, do we need to do the planning on Salt Spring?

[0:49:00] Trustee Patrick: yes um and how do we get that done so is is the money in the wrong places you know is what what

[0:49:07] Trustee Patrick: is the reason for for the work not getting done but

[0:49:10] Voice 6: all right sorry can you just uh explain that

[0:49:14] Voice 6: again so you're saying that there's something in the budget now but it's a rollover from last well

[0:49:20] Voice 6: i

[0:49:20] Trustee Patrick: i see i see julia mobs hands hand raise she might be able to answer that right now we have

[0:49:24] Trustee Patrick: no way of doing multi-year planning an ocp review doesn't get done in one year it gets done in

[0:49:30] Trustee Patrick: multiple years and that's one of the reasons why we are looking at the corporate planning

[0:49:34] Trustee Patrick: exercise so i'd like to hear how julia you know

[0:49:37] Trustee Patrick: what what we can from that sure

[0:49:40] Voice 6: if you don't mind

[0:49:42] Voice 6: toby we'll jump to julia first yeah okay julia would you like to respond thank you uh yes

[0:49:49] Voice 12: absolutely so we do for financial forecasting for the current year in quarter two and quarter three

[0:49:54] Voice 12: when we have that forecast we have a look at projects that are underway in the current year

[0:49:59] Voice 12: to understand which projects are not advancing or may see underspending and therefore need to

[0:50:05] Voice 12: have funding carried forward into the next fiscal year so at the time that we've got forecast ready

[0:50:10] Voice 12: what you'll see in that version of the budget is more draws from surplus to acknowledge that

[0:50:16] Voice 12: money's taxed for this year won't be spent and they will flow into surplus and then drawn out

[0:50:22] Voice 12: of surplus next fiscal to fund the remainder of the projects normally that information comes to

[0:50:27] Voice 12: to us at the time of forecasting.

[0:50:29] Voice 12: As Trustee Patrick has noted,

[0:50:32] Voice 12: some of the carryover money is already included

[0:50:34] Voice 12: in the LTC business cases that are in this draft budget,

[0:50:38] Voice 12: which I was unaware of at the time

[0:50:39] Voice 12: of putting together the budget.

[0:50:41] Voice 12: So I didn't reflect it that way.

[0:50:43] Voice 12: So that will be something that's updated

[0:50:46] Voice 12: in the next version of the budget.

[0:50:48] Voice 12: Director Cermak may have an idea of those dollars currently,

[0:50:52] Voice 12: or maybe even Trustee Patrick,

[0:50:54] Voice 12: to understand how much in the current draft

[0:50:56] Voice 12: will actually be funded from surplus.

[0:51:01] Voice 7: Thank you.

[0:51:04] Voice 6: Is that okay,

[0:51:05] Voice 6: Laura?

[0:51:06] Voice 6: Yeah, sure.

[0:51:08] Voice 6: Okay, Trustee Elliott, go ahead.

[0:51:12] Voice 14: Thank you, Chair.

[0:51:14] Voice 14: I think this is just a very quick point

[0:51:17] Voice 14: that when we get to the discussion

[0:51:19] Voice 14: on opportunities for funding grants

[0:51:23] Voice 14: through federal or provincial initiatives,

[0:51:26] Voice 14: this is where we have to start looking outside

[0:51:30] Voice 14: side to broaden the scope for um for revenue and i've been having multiple conversations with

[0:51:39] Voice 14: the chair of the honest trust conservancy and land use planning and where we need to scale up

[0:51:46] Voice 14: in terms of spatial monitoring data and information technology this may not all have to come from

[0:51:55] Voice 14: taxpayers we have to get strategic about applying for some really big potentially

[0:52:03] Voice 14: multi-year grants especially when it comes to climate change habitat restoration and all of

[0:52:09] Voice 14: this that we don't have the we don't have the staff to even apply for them right now we don't

[0:52:15] Voice 14: have the capacity to maintain them and to the do the reporting out but there is lots of money

[0:52:21] Voice 14: available for exactly what you're talking about trustee graham i fully support what you're saying

[0:52:26] Voice 14: that we do need to spend the money costs have gone up our communities are hurting and we absolutely

[0:52:33] Voice 14: need to bring this organization into the 21st century and to be able to do that work it it

[0:52:41] Voice 14: can't all be taxpayer funded so there's a larger discussion that needs to happen perhaps not right

[0:52:45] Voice 14: now at this meeting but um that's that's the direction of my thinking so just wanted to offer

[0:52:51] Voice 14: that as a i think there's hope on the horizon we just have to get really smart about strategy

[0:52:58] Voice 7: thanks uh trustee peterson yeah

[0:53:02] Voice 16: thank you chair um so there's uh on page 29 this sort of compiled

[0:53:10] Voice 16: piled list of the ltc projects um the gabriola official community plan uh land use bylaw review

[0:53:20] Voice 16: is listed at 25 000 and then on page 30 it's lifted listed at 77 and i would love to know

[0:53:28] Voice 16: why those numbers are different

[0:53:31] Voice 7: uh sorry you're talking about the gabriola

[0:53:36] Voice 7: yeah

[0:53:37] Voice 12: ocp 25 000 on page 20 29 versus what other page page

[0:53:44] Voice 6: 30 oh

[0:53:47] Voice 12: i would say page 29

[0:53:48] Voice 12: is likely more accurate um i

[0:53:54] Voice 6: think from the we should check the business case i think it's

[0:54:00] Voice 6: i

[0:54:00] Voice 7: agree yeah uh so the business case is 27 000 oh that's a good news story then

[0:54:16] Voice 8: um so that's okay

[0:54:20] Voice 6: trustee yates go

[0:54:21] Voice 8: ahead i

[0:54:22] Voice 17: think the additional amount would include the

[0:54:26] Voice 17: groundwater studies that are absolutely essential for us to go ahead on the ocp review so you're

[0:54:36] Voice 6: saying that it should be 77 not 27 uh yeah for

[0:54:41] Voice 17: sure sure

[0:54:42] Voice 6: well we will we'll move on and we can

[0:54:45] Voice 6: and check it later and one comment I wanted to say was that in this business case summaries

[0:54:53] Voice 6: I think last year we had a request that we would have the staff hours as well as the dollars on

[0:55:01] Voice 6: those business case summaries and I've had to go back to each business case and extract it and put

[0:55:07] Voice 6: it alongside it i think yeah could we make a point of of doing that any comment julia uh yeah if

[0:55:18] Voice 12: that's helpful for the committee we can include hours as well as dollars um the hours should

[0:55:23] Voice 12: already be in the business cases themselves and so if we want that reflected in the summaries for

[0:55:29] Voice 12: ease of committee review that should be workable

[0:55:31] Voice 6: yeah i think we agreed that last year actually but

[0:55:34] Voice 6: it fine it is really helpful because you can have a project that's you know a hundred thousand like

[0:55:39] Voice 6: the housing needs which has very little impact on current staff because it involves hiring a

[0:55:46] Voice 6: consultant and another project which is you know five thousand and takes i don't know 200 hours

[0:55:53] Voice 6: whatever so it it is important i think to reflect it there thank you um okay so we have finished the

[0:56:01] Voice 6: comments on the briefing and we're moving through this summary and is there anything anybody would

[0:56:09] Voice 6: like to specifically draw attention to in the summaries or should we move straight on to the

[0:56:17] Voice 6: the meet uh of the meeting uh trustee luckham go ahead um

[0:56:25] Voice 7: thank you thank

[0:56:28] Trustee Luckham: you hopefully my

[0:56:30] Trustee Luckham: my videos functioning again.

[0:56:32] Trustee Luckham: I just was holding back till the last to appreciate

[0:56:36] Trustee Luckham: and hear all of the comments

[0:56:38] Trustee Luckham: from the other members of the committee.

[0:56:40] Trustee Luckham: And I have enjoyed the diversity of points of view

[0:56:44] Trustee Luckham: and the interests and concerns

[0:56:46] Trustee Luckham: that have been expressed today.

[0:56:49] Trustee Luckham: So I just wanna add to that,

[0:56:51] Trustee Luckham: that I just can't help but feel,

[0:56:55] Trustee Luckham: and it's no offense to anybody,

[0:56:57] Trustee Luckham: buddy, is that our budgeting and financial process can't be a race to the bottom. And sometimes it

[0:57:04] Trustee Luckham: just feels like we're just trying to cut as much as we can to absolutely to save taxpayers money.

[0:57:12] Trustee Luckham: And we should be always cognizant of that. However, I find in the business that I'm observing

[0:57:22] Trustee Luckham: at the Alanis Trust is that we're desperate to fund services and initiatives and not services

[0:57:28] Trustee Luckham: because we don't offer services but facilitate those services that others might provide that

[0:57:33] Trustee Luckham: include housing and the like and that we need funding within our budget to be able to initiate

[0:57:41] Trustee Luckham: the projects to support that kind of work and if we don't include it then it doesn't happen.

[0:57:47] Trustee Luckham: We've had David Graham pointed out that certainly last year we had some budget cuts which was

[0:57:54] Trustee Luckham: was good and we've done okay, I would say, although we're struggling. But this has been

[0:58:00] Trustee Luckham: going on for many, many years, very low budget increases relative to other regional districts

[0:58:05] Trustee Luckham: and municipalities. And I honestly just don't think that we can continue to do that because

[0:58:13] Trustee Luckham: costs have gone up as a result of inflation. And we continue to decrease the funds available to

[0:58:22] Trustee Luckham: undertake the work that we need to do. With respect to grants, certainly we've been very

[0:58:29] Trustee Luckham: successful in recent years at obtaining millions of dollars in grants and other support. And that's

[0:58:36] Trustee Luckham: terrific. But I have to remind everybody that core services is one of those elements that is not

[0:58:44] Trustee Luckham: not generally financed by grants.

[0:58:48] Trustee Luckham: Certainly technology upgrades, specific projects, those sorts of things.

[0:58:53] Trustee Luckham: But core funding, which is administration and planning of the Islands Trust, does need

[0:58:59] Trustee Luckham: to be paid for by the taxpayer.

[0:59:02] Trustee Luckham: As I said earlier, absolutely, I want to save the taxpayers and be absolutely responsible

[0:59:09] Trustee Luckham: with the funding that we're asking for.

[0:59:11] Trustee Luckham: But we also need at the same time to deliver on the services that our communities expect, as well as be able to facilitate and support the projects and work that trustees want to undertake.

[0:59:25] Trustee Luckham: We have to be realistic about balancing cost savings against doing the important work of the Island's Trust.

[0:59:32] Trustee Luckham: So that's just on the summary situation.

[0:59:36] Trustee Luckham: Just wanted to add that to the conversation.

[0:59:38] Trustee Luckham: And indeed, let's go and look at the business cases.

[0:59:42] Voice 6: uh thank you Peter for the pep talk so um so trustee Peterson would you like to add something

[0:59:51] Voice 6: um

[0:59:52] Voice 16: yeah unfortunately my I had a power surge and I lost internet just after I asked my

[1:00:00] Voice 16: So I didn't catch the answer, which was about the Gabriola LUB OCP

[1:00:09] Voice 6: project numbers.

[1:00:10] Voice 6: Oh, okay.

[1:00:12] Voice 6: Right

[1:00:12] Voice 16: as soon as I finished it, I lost the internet.

[1:00:15] Voice 6: Sure.

[1:00:15] Voice 6: And I can make an attempt and maybe actually I'll hand it over to Susan.

[1:00:23] Voice 6: Susan, would you mind responding, please?

[1:00:27] Voice 17: Sure.

[1:00:27] Voice 17: Yeah, as far as I understand it, Trustee Peterson, the lower amount does not include the groundwater studies and maps that we really must have in order to go ahead with our OCP review.

[1:00:47] Voice 7: Okay,

[1:00:47] Voice 16: I'm just wondering why the, I guess we can get into it more later.

[1:00:55] Voice 16: It's just confusing to have two quite different numbers, you know,

[1:00:59] Voice 16: one page apart, that's all.

[1:01:00] Voice 16: I

[1:01:01] Voice 6: agree yeah um so with that okay everybody we're now on the uh section 7.2.2 strategic

[1:01:14] Voice 6: and programming initiatives and I believe that that would be over to you Russ to do an introduction

[1:01:22] Voice 6: and a briefing and then we'll move through each one um we may not actually dwell on each one but

[1:01:30] Voice 6: But if you do the overall introduction, then we can open the floor for questions, assuming that people have read the different business cases.

[1:01:39] Voice 6: And does that work for everybody? Any objections to that approach?

[1:01:45] Voice 6: No. So, OK, Russ, go ahead and do the briefing, please.

[1:01:51] Voice 10: Thanks very much. So just to confirm, you're on page 86 as you see on your screen.

[1:01:56] Voice 10: yep okay so these are um each of the committee's um sponsors uh budget review and forwards them

[1:02:03] Voice 10: to financial planning committee um executive committee is no different um what i would say

[1:02:08] Voice 10: about executive committee is they tend to have a broader um type of application that comes forward

[1:02:14] Voice 10: because they take everything that is not naturally landing in either trust area services or regional

[1:02:22] Voice 10: regional planning committee so indeed on these two pages you see these summaries four or

[1:02:27] Voice 10: five these are new concepts so they would have a business case associated with them

[1:02:31] Voice 10: otherwise um what you'll see is uh what would be termed operational dollars for something

[1:02:37] Voice 10: that's already in place so we would just note the difference in actual funding so you'd

[1:02:42] Voice 10: see with history and heritage uh granting the amount of ten thousand dollars you'll

[1:02:46] Voice 10: You'll see there, over the arc of time, it's gone from $4,500, it was unfunded for a while,

[1:02:52] Voice 10: it went to $6,000, and it's been oversubscribed.

[1:02:57] Voice 10: Application sponsorship, somewhat similar story.

[1:03:01] Voice 10: This is for consideration of, this is EEC's giving this a look and has forwarded to you

[1:03:06] Voice 10: for your consideration.

[1:03:09] Voice 10: You'll see that it was minimal in 2020, certainly went up in 2021, and then the more modest

[1:03:15] Voice 10: application sponsorships were provided. This is when someone comes in front of executive committee

[1:03:22] Voice 10: and based on need a set of criteria ask for some support for their application. The reconciliation

[1:03:29] Voice 10: budget I'm just going to make a distinction. The budget dollars you see here are for the ongoing

[1:03:37] Voice 10: administration of the reconciliation work. We did receive a limited grant from the province

[1:03:42] Voice 10: and that is so there's there's guardrails on what we can apply those funds to and it's not just

[1:03:52] Voice 10: ongoing daily work so this thirty thousand dollars really supports the ongoing work

[1:03:58] Voice 10: training of trustees travel CIRA honoraria any of those kinds of things that we would encounter on

[1:04:09] Voice 10: a regular basis. With communications, this is obviously a TAS area, but it's recommended that

[1:04:16] Voice 10: this consistently comes back that the Islands Trust has to communicate more fully. Some would

[1:04:22] Voice 10: argue that this isn't enough money to effectively do that, but this is what's put forward. We are

[1:04:26] Voice 10: on the edge of having a communication strategy that we'd be able to roll out to the Islands

[1:04:33] Voice 10: Alan's Trust and uniquely we're fully staffed at this point. So I think this is an opportunity for

[1:04:39] Voice 10: the Alan's Trust to actually move forward. Then we're getting into the various business cases.

[1:04:46] Voice 10: We've got the building footprint GIS data layer update. This is to ensure and you'll do me the

[1:04:54] Voice 10: favor of recognizing that you're staring at the information technology manager here at the Alan's

[1:05:00] Voice 10: trust now. And I'm unqualified to be that. But so you've got some good thinking. I didn't write

[1:05:08] Voice 10: these reports, but I certainly support them. And everything here is really the nuts and bolts of

[1:05:15] Voice 10: what we do. And when I say that, I mean, in order to make good land use decisions, we need to stand

[1:05:21] Voice 10: on some information, certainly ensuring that our building footprints, an updated layer to ensure

[1:05:28] Voice 10: sure that the buildings relative to the lot lines are in the appropriate place over time is

[1:05:34] Voice 10: important as we develop that work. So that's a $10,000 project. The policy statement, later on

[1:05:42] Voice 10: if you have some questions you can inquire with Claire. I think that's a fairly modest amount of

[1:05:47] Voice 10: money for the import of the project as it concludes, hopefully. The bylaw portal licensing

[1:05:55] Voice 10: implementation implementation project this one was considered last year it didn't make the grade

[1:06:02] Voice 10: and if you will we're upgrading as many local government entities entities are we're moving

[1:06:10] Voice 10: away from sort of a proprietary software programming at the islands trust for land

[1:06:16] Voice 10: use applications to city view and we got some 400 450 000 400 or so hundred thousand dollars

[1:06:23] Voice 10: as a grant to do that work and it's taking if that adaptation and development of that is taking

[1:06:29] Voice 10: up a significant chunk of land use planning time across the organization once we're through that

[1:06:36] Voice 10: process it's going to be a welcome day the challenge we have right now is we've left

[1:06:42] Voice 10: the the grant funding didn't apply to bylaw services so we're in danger of moving on and

[1:06:49] Voice 10: and leaving bylaw stuck in the 1990s or the 20 hundreds

[1:06:55] Voice 10: and moving on with city view.

[1:06:58] Voice 10: And certainly with the increased focus of both citizens

[1:07:02] Voice 10: and trustees around bylaw enforcement and its transparency,

[1:07:06] Voice 10: having a bylaw portal where people could see

[1:07:11] Voice 10: and get updates on bylaw enforcement actions

[1:07:14] Voice 10: in a modern way,

[1:07:16] Voice 10: which would be folding it into the CityView suite of services is the preferred option.

[1:07:24] Voice 10: We didn't really lose anything by not including it in the budget last year because we haven't

[1:07:29] Voice 10: fully implemented CityView but if we don't what we'll have is we'll have a modern system and then

[1:07:35] Voice 10: we're going to have a system that's 15 years old and they will be both be moving ahead together

[1:07:40] Voice 10: and eventually one will become redundant.

[1:07:43] Voice 10: The Salt Spring office relocation project,

[1:07:46] Voice 10: really you have to look at that as a placeholder number only.

[1:07:49] Voice 10: This has been a challenging project.

[1:07:51] Voice 10: We're looking at what are available spaces,

[1:07:56] Voice 10: given the conclusion of our relationship with BC Hydro and their space.

[1:08:00] Voice 10: We have scoured the marketplace.

[1:08:03] Voice 10: There are not a lot of options.

[1:08:05] Voice 10: However, we think there are more options than are presented in this business case.

[1:08:10] Voice 10: and we think that there's a lot of movement in this number so the next version of this i think

[1:08:14] Voice 10: will be a much more accurate and i think there's some um there's some hopeful options at play

[1:08:19] Voice 10: but we so that's a moving project um and we wanted to get something in the budget just to

[1:08:27] Voice 10: to let trust council be aware that that move is occurring microsoft 365 um there is a report

[1:08:35] Voice 10: report that's been provided by our IT services folks, an unavoidable cost, unfortunately.

[1:08:41] Voice 10: This is a migration to a new platform. Everyone who offers sort of office provision, whether

[1:08:51] Voice 10: it's the province or other local governments, are undertaking the same process. So that

[1:08:57] Voice 10: that is an increased cost.

[1:09:00] Voice 10: And then GIS.

[1:09:02] Voice 10: So what we've got in Geographic Information Services

[1:09:05] Voice 10: is we're an organization that relies on mapping

[1:09:11] Voice 10: to be clear, truthful and base our decisions.

[1:09:16] Voice 10: Negligent might be the wrong word,

[1:09:18] Voice 10: but we have not over the last number of years

[1:09:22] Voice 10: provided enough heft to this function.

[1:09:25] Voice 10: And what has happened over the last number of years is we got by by the good graces and the experience of the individuals we have in place, but we have one FTE that's dedicated at this time to GIS.

[1:09:38] Voice 10: And I ask you to linger on that for a moment.

[1:09:42] Voice 10: 13 different jurisdictions, another number of committees, plus the Conservancy, all those inquiries are basically flowing through a single individual.

[1:09:53] Voice 10: Previously, we had Mark and Mark came from the GIS world. So as he migrated into more information services management, which we needed, he could still oversee that work.

[1:10:07] Voice 10: But as we look into the marketplace for who would come in and become and do information technology management, or at least overseeing or supervising that function,

[1:10:19] Voice 10: we may or may not get a GIS someone who has a GIS background so what we've lost is we've lost

[1:10:24] Voice 10: point three at least point three of experience and we've doubled the number of applications over

[1:10:30] Voice 10: the last number of years so I would suggest that this area needs acute review between now and March

[1:10:37] Voice 10: 31st by trust council the other thing is I've put some some dollars in here for a coordinator

[1:10:47] Voice 10: Mayor Mrakas, I will tell you i'm unsure at this moment, whether that is exactly the right position that we need, it might be a position that's.

[1:10:57] Voice 10: Mayor Mrakas, A tier below.

[1:10:59] Voice 10: Mayor Mrakas, This one or not i'm not sure so we've got a business case in here that's that speaks to that and the dollars associated with it, there is the chance that this month, this number would move a little bit as we move forward that's the summary Madam chair.

[1:11:15] Voice 10: Chair and I'd certainly respond to any questions to the best of my ability and of course

[1:11:20] Voice 10: as you dive into the business cases I do my best.

[1:11:25] Voice 6: Thank you very much. Any questions?

[1:11:29] Voice 6: So Trustee Patrick.

[1:11:32] Trustee Patrick: Hi thanks Russ. I guess I understand we delayed a year for the bylaw

[1:11:38] Trustee Patrick: portal but we also in our last trust council meeting had the ombuds report and there's work

[1:11:43] Trustee Patrick: that will be done for reviewing bylaw enforcement and other things um is this a must do anyway or

[1:11:50] Trustee Patrick: is this something that could potentially have a different outcome pending a review of the

[1:11:57] Trustee Patrick: the results of the bylaw enforcement program yeah

[1:12:01] Voice 10: i think i think that's a great question um

[1:12:03] Voice 10: i don't think so this is the window by which um people will look at the islands trust and

[1:12:11] Voice 10: And there'll be a significant window to look back into the outside world.

[1:12:16] Voice 10: It's going to be a mechanism.

[1:12:17] Voice 10: A lot of the ombudsperson, the recommendations that we'll be adopting in any reviews are going to be how we provide that function with citizens on islands, what are updated processes.

[1:12:34] Voice 10: They will be reflected through this portal, no matter what the policy choices we make are.

[1:12:40] Voice 10: um what this will do will be allowed will allow us to my understanding to be more transparent than

[1:12:46] Voice 10: we are right now with um uh bylaw enforcement files that's just one piece of the potential

[1:12:55] Voice 10: benefits of this could it be delayed a year i mean everything can be delayed a year but this

[1:13:00] Voice 10: would be the second year it's delayed and at a certain point um you know we've got your attention

[1:13:07] Voice 10: with this um if we're a couple years down the road from now um are we building in a redundancy

[1:13:13] Voice 10: of the uh of bylaws that stands um so there you go i i don't think there'll be a fundamental

[1:13:21] Voice 10: difference thanks

[1:13:22] Trustee Patrick: i have a second question and that's in regard to the gis coordinator i know

[1:13:28] Trustee Patrick: you're in the process of hiring a new manager because you just said yourself you're the acting

[1:13:32] Trustee Patrick: acting manager. I just think of that new manager coming in and being, you know, reviewing their

[1:13:39] Trustee Patrick: entire, you know, portfolio and responsibilities and, you know, that there is a potential risk

[1:13:45] Trustee Patrick: that they may have, you know, a different need or thought after they figure out what they're

[1:13:50] Trustee Patrick: supposed to be doing. How much of a risk do you think that is?

[1:13:56] Voice 10: Anything's a risk. When a new person

[1:13:58] Voice 10: comes in in a position of responsibility they will bring their expertise and their ideas

[1:14:03] Voice 10: and we'll see things a new way and that's that's a net benefit um from everything i can see and

[1:14:11] Voice 10: touch anyone who walks in here and sees one fte dedicated to this many mapping requests and this

[1:14:16] Voice 10: level of complexity for an organization like we've got hard mapping projects they're not just you

[1:14:24] Voice 10: know here's a rezoning or here's a lot line move by a couple feet for a shed there's those but

[1:14:30] Voice 10: there's depth here so I would think they would be under resourced certainly as we look at who

[1:14:38] Voice 10: that person would be it'll be a thrill if they have some GIS experience themselves so that they

[1:14:43] Voice 10: can understand and tweak it you might look at this as at this point in the budget you're considering

[1:14:51] Voice 10: considering if the timing works by the time you get to crunch time decision around this

[1:14:58] Voice 10: you'd have someone sitting in a seat that could speak to that thank

[1:15:04] Voice 7: you uh trustee peterson uh

[1:15:10] Voice 7: thank you chair

[1:15:10] Voice 16: so just on the bylaw uh portal licensing there it's my understanding

[1:15:20] Voice 16: um that part of the idea is so that we have one integrated software system so that we don't leave

[1:15:27] Voice 16: bylaw in a silo um while we migrate everything that was funded by the granting

[1:15:36] Voice 16: into to the uh the new and improved system and so in that context well and and the other thing

[1:15:44] Voice 16: that that i think i understood um was that this if we approve this project that it actually will

[1:15:55] Voice 16: increase the public transparency, the access for members of the public to this type of bylaw

[1:16:06] Voice 16: information. Is that correct?

[1:16:10] Voice 10: You know, I wish you'd said that instead of all the stuff I said,

[1:16:13] Voice 10: because that's pretty much it.

[1:16:17] Voice 7: Okay, thank you. That is

[1:16:18] Voice 10: a good understanding of what we're

[1:16:20] Voice 10: trying to communicate to you.

[1:16:24] Voice 6: Okay, thank you. I have something I want to say myself, but I'll

[1:16:29] Voice 6: go around first so trustee evans go ahead thanks

[1:16:34] Voice 5: i i have a question on the bylaw portal licensing

[1:16:37] Voice 5: and implementation project as well um when is the full migration to city view expected to be

[1:16:45] Voice 5: completed by exclusive of the bylaw portal portion i'm

[1:16:52] Voice 10: going to ask stefan sermac who's a project

[1:16:54] Voice 10: managing that in mark's absence to uh to give you an answer thanks stephanie

[1:16:58] Voice 2: and doing a fine job

[1:16:59] Voice 2: Got it. March 1st is the anticipated go-live date for the whole transition.

[1:17:07] Voice 5: Okay. And then my second question is, how long is the bylaw portal licensing transition expected to take?

[1:17:21] Voice 2: I don't know.

[1:17:22] Voice 2: Yeah, I don't have that information either. I'm sorry.

[1:17:25] Voice 2: But I do think working with the team in the transition, we work closely with the CityView team.

[1:17:31] Voice 2: and I would imagine that it would be much quicker than developing the new relationship that all the

[1:17:37] Voice 2: amount of time it took to get to where we are now. We've got, you know, working with them for

[1:17:41] Voice 2: at least half a year. So it's

[1:17:43] Voice 10: a module. It's a module that's being added to CityView. It's not

[1:17:48] Voice 10: an onboarding of a whole new system that will be in place. This is a module that would follow it.

[1:17:54] Voice 10: Okay.

[1:17:56] Voice 5: And then my third part of the question would be the work that's being undertaken to review the policies and upgrade the policies. Will that have any effect on what gets transitioned over into CityView?

[1:18:13] Voice 5: you i

[1:18:16] Voice 10: think that's um i think that's a variant of um trustee patrick's question and i think

[1:18:25] Voice 10: i'm quite sure actually that the portal is ambivalent as to our policies meaning we could

[1:18:35] Voice 10: pump bad policies in it and be transparent about those or we can put good policies in place and

[1:18:40] Voice 10: And it's just going to be a mechanism for daylighting those.

[1:18:44] Voice 10: So I don't see that the portal is going to be limiting in any way.

[1:18:51] Voice 10: There's not going to be a recommendation that comes forward from the ombudspersons, the implementation of some of their approvals that will be limited by this bylaw portal licensing project.

[1:19:06] Voice 10: And as I understand it, this is as good as you can get.

[1:19:09] Voice 10: Like this is a modern software approach associated with bylaw that would be any organization would want to have.

[1:19:20] Voice 10: So it'll be as customizable as it can be.

[1:19:23] Voice 10: It's not going to limit our policy provision.

[1:19:25] Voice 10: I'm quite assured of that.

[1:19:29] Voice 6: Thank you.

[1:19:31] Voice 6: So thank you.

[1:19:33] Voice 6: If there's nobody else in the queue right now, I'd like to offer something or ask.

[1:19:39] Voice 6: ask and I find that you know when we talk about the bylaw portal and when we talk about the mapping

[1:19:47] Voice 6: and the GIS but in particular the bylaw portal and the implementation of CityView it's very

[1:19:53] Voice 6: difficult to visualize and I would really recommend that we should have a demo and I don't mean you

[1:19:58] Voice 6: know three weeks preparation I mean just you know call everybody together and say for an hour we're

[1:20:06] Voice 6: just going to share our screens and show you the back end the workings of this these products

[1:20:13] Voice 6: because I you know I come from that background admittedly but you know a migration to a new

[1:20:21] Voice 6: thing such as CityView that took much longer than expected and there was a lot of you know

[1:20:28] Voice 6: processes that had to be mapped out as part of that and I take the point that people have made

[1:20:34] Voice 6: here that the processes around bylaw may change and those will have to be accommodated in this

[1:20:41] Voice 6: migration. But it is very hard to, you know, you talk about being transparent. Does that mean that

[1:20:49] Voice 6: we as trustees will be able to see all the outstanding tickets on our island? How will

[1:20:56] Voice 6: you maintain privacy, but allow people to get a feel for the volume of tickets. Because, you know,

[1:21:05] Voice 6: if it's only that each individual person who's affected can see their individual case, then

[1:21:12] Voice 6: that's a whole different thing. So, you know, you talk about that, that it will be accessible to the

[1:21:18] Voice 6: public, etc, etc. But I can't envisage what exactly is going to be accessible to the public,

[1:21:24] Voice 6: what exactly is going to be accessible to trustees and so I would really welcome some kind of show

[1:21:32] Voice 6: and tell from CityView both on the current implementation and the planned module for bylaw

[1:21:40] Voice 6: enforcement. Stefan would you like to comment on that?

[1:21:46] Voice 10: I think I'd comment initially if that's okay

[1:21:49] Voice 10: Okay. Um, I think that's a really strong idea. So some version of that, whether or not it would

[1:21:55] Voice 10: be city view or not, but at least for something like this, you spending a hundred thousand

[1:21:58] Voice 10: dollars, if you, if there's a need for a walkthrough, um, of something, um, I think

[1:22:03] Voice 10: that that's a, that's a reasonable request. Um, the same with an overview for trustees of what

[1:22:09] Voice 10: city view would be like, um, probably not a topic that you would raise itself at a trust council,

[1:22:14] Voice 10: really like here's an hour and a half of city view but maybe a half hour something

[1:22:22] Voice 10: that we could do could we do this for every single thing that comes in front of you that

[1:22:26] Voice 10: would probably create more work than the decision making moment you have but for some of these

[1:22:31] Voice 10: it I absolutely understand your your request and we could we could look at doing that I think the

[1:22:37] Voice 6: technology element is very important and you know as part of our onboarding we had a kind of an

[1:22:44] Voice 6: intro to the web etc etc and the document management system but if we continue and we

[1:22:50] Voice 6: will together quest to upgrade hardware software implement new software I think it makes it easier

[1:22:58] Voice 6: if we have a show and tell that really shows us what the capabilities would be and I would also

[1:23:07] Voice 6: I would also think that anyway I'll leave it at that because it's a bit of a hobby horse

[1:23:13] Voice 6: and i am chairing the meeting so i'm not supposed to fill the time okay thank you

[1:23:18] Voice 10: i can take that

[1:23:19] Voice 10: point though away from this from this discussion thank

[1:23:23] Voice 6: you very much um so we are now i believe

[1:23:28] Voice 6: we've reached the end of section 7.2.3 which is taking us through um you've covered um

[1:23:38] Voice 6: um 722 and 723 Russ so to round that off is there anything anybody would like to raise with respect

[1:23:48] Voice 6: to these this content um bearing in mind that you know we have to is there anything you would like

[1:23:57] Voice 6: changed between now and the next financial planning meeting and Julia I see you have some advice

[1:24:04] Voice 6: thank you uh

[1:24:07] Voice 12: not advice uh just a comment you mentioned 722 and 723 were covered um there are

[1:24:13] Voice 12: a few items in 722 that belong to trust programs committee and regional planning oh i see yeah

[1:24:19] Voice 12: others i'll be addressing just a comment okay

[1:24:21] Voice 6: okay fair enough um so should we go to those

[1:24:26] Voice 6: now then specifically 7223 and 7224 that would be um claire would you like to speak to those two

[1:24:36] Voice 6: please yes

[1:24:40] Voice 4: um certainly um the first year the policy statement amendment project um business

[1:24:45] Voice 4: case is brought to you it is in keeping oh

[1:24:49] Voice 6: yes all right um okay so you're yeah i thought that

[1:24:54] Voice 6: was covered by russ but okay are we so

[1:24:58] Voice 4: you'd like me to start at stewardship education that would be

[1:25:01] Voice 4: on page 48 yes

[1:25:02] Voice 6: unless anybody else would like to hear directly from claire on the policy statement

[1:25:07] Voice 6: amendment project hands up if so no i think we're okay with that then thanks clara so start with the

[1:25:16] Voice 6: the two tpc um initiatives yeah sure

[1:25:20] Voice 4: so this business case is brought to you by trust programs

[1:25:22] Voice 4: committee. It's in the amount of $15,000 for the use towards stewardship education activities that

[1:25:31] Voice 4: would be determined in the new fiscal year. At this point, traditionally, the committee has

[1:25:37] Voice 4: supported two programs. One is a mailing to new homeowners that's been developed in the last few

[1:25:42] Voice 4: years with a suite of materials, and the second has been generally either in-person or webinar-based

[1:25:48] Voice 4: topics on stewardship education generally um so this is essentially money to be given to the

[1:25:54] Voice 4: committee to determine how to use um in

[1:25:56] Voice 7: the next fiscal year any comments so trustee pageson go

[1:26:05] Voice 7: ahead

[1:26:07] Voice 16: um director freighter can you just remind financial planning committee uh because for some

[1:26:14] Voice 16: reason i'm having a gap here i know the discussion about the the direction of the stewardship

[1:26:19] Voice 16: education program uh there was a lot of consideration around um wildfire risk mitigation

[1:26:28] Voice 16: as being uh one of the topics could you just remind us quickly what the other one was because

[1:26:34] Voice 16: i don't know why i'm not remembering so

[1:26:38] Voice 4: for this year um the committee is looking at providing

[1:26:41] Voice 4: topics january through march on the topics of water and wildfire preparedness and we're going

[1:26:46] Voice 4: going to come back to advice at their November meeting around those topics and we're also

[1:26:50] Voice 4: bringing to the committee in November a public results of a public survey where we went out to

[1:26:55] Voice 4: the public to ask for their input on what topics are of value to them and so the committee will

[1:27:00] Voice 4: have that public input to consider when they

[1:27:02] Voice 8: look at which topics they'd like to cover next year.

[1:27:08] Voice 8: Thank you.

[1:27:11] Voice 6: Okay no more questions so carry on then into the Secretariat Services please Claire.

[1:27:17] Voice 6: Okay.

[1:27:18] Voice 4: So again, this is coming to you as a request of Trust Programs Committee. The amount requested is $15,000, which is a small increase over last year's, which I believe was $12,000.

[1:27:29] Voice 4: This is intended to support Council's program, otherwise known as Support for the Administration of Coordination Groups.

[1:27:37] Voice 4: So this funding supports the administrative costs of coordination groups such as the Southern Gulf Islands Forum, Bainsound-Lambert Channel Forum, the Howe Sound Community Forum and others, including the Coastal Douglas Fir Conservation Partnership.

[1:27:53] Voice 4: And it also supports the administration with the Rural Island Economic Partnership Conference that goes on once a year.

[1:27:59] Voice 4: There may be others that haven't yet applied for funding that may occur and may come into this committee in the future with requests.

[1:28:05] Voice 4: requests. This program originated because we didn't have the ability to offer grants

[1:28:11] Voice 4: for these purposes. I'll just note for this committee that legislation changed about a year

[1:28:19] Voice 4: and a half ago. The council actually has now the legal authority to offer grants, but we have not

[1:28:24] Voice 4: had the bandwidth to develop any policy around that. So this program continues to be administered

[1:28:29] Voice 4: as like we contract services in support. But down the road, there may be a shift where this,

[1:28:34] Voice 4: we may be able to move into more of a granting program which would be administratively simpler

[1:28:40] Voice 6: happy to take

[1:28:41] Voice 6: questions anybody have any questions they want to raise uh trustee elliot

[1:28:49] Voice 14: thank you chair um i'll just just a question on option two uh and maybe you already explained

[1:28:56] Voice 14: this but i missed it so we've budgeted 20 12 000 for 23 24 but the requests for as of april 2023

[1:29:09] Voice 14: was for 14 000 so we didn't overspend we just spent up to the 12 000 budget or did we spend

[1:29:18] Voice 14: up to 14 000 for those requests no

[1:29:22] Voice 4: the committee just spent the budget it was allocated so wasn't

[1:29:24] Voice 4: able to fulfill all the requests that were received. Hence, you're seeing a requested

[1:29:30] Voice 4: increase of 3,000 for next year.

[1:29:33] Voice 6: Okay, thank you. Trustee Peterson, are you finished? Yeah,

[1:29:38] Voice 6: Trustee Peterson.

[1:29:39] Voice 16: Yeah, I would just add to that that what the committee ended up doing was

[1:29:47] Voice 16: essentially giving everyone less than they asked for and trying to, so that's sort of how it played

[1:29:54] Voice 16: played out.

[1:29:56] Voice 8: Yeah.

[1:29:59] Voice 6: Yeah.

[1:29:59] Voice 6: So

[1:30:00] Voice 6: I'll just add my own comment, if I may.

[1:30:02] Voice 6: I can see the value in this.

[1:30:05] Voice 6: And however, I don't, what I have a concern about is

[1:30:09] Voice 6: that there's a difference between granting somebody funding

[1:30:15] Voice 6: to initiate something and for it to become

[1:30:21] Voice 6: a sort of a standard annual amount of money that they get.

[1:30:25] Voice 6: And I feel like we're settling into that.

[1:30:28] Voice 6: And the risk there is that there are, you know, other organizations that don't apply or that we couldn't fulfill.

[1:30:39] Voice 6: Like what happens the day that we have, you know, 12,000 and we get a new party to the table, entirely new.

[1:30:49] Voice 6: but the people who are relying on that 12 000 every year um you know we have to sort of you

[1:30:58] Voice 6: know bump one of them and take a new one in because this funding to many of them has gone on

[1:31:04] Voice 6: for you know two four five maybe even longer years so it's kind of a almost a stable income

[1:31:11] Voice 6: from them for them and you know a grant funding mechanism would be different i believe um so i

[1:31:19] Voice 6: I just feel that this is a kind of it's like an odd thing and that we almost need to sort of break the habit and and, you know, say that it's for X years and then you sink or swim or somebody else takes over the role of providing secretariat services.

[1:31:42] Voice 6: But that's a comment from me. And if anybody wants to respond, feel free.

[1:31:47] Voice 6: trustee elliot and

[1:31:50] Voice 14: i i totally agree with you um chair actually this this has been a discussion

[1:31:55] Voice 14: in a few different um forums let's say where um the islands trust because we're a coordinating

[1:32:03] Voice 14: body and it's in our mandate to coordinate and work with other agencies this is really where

[1:32:09] Voice 14: we could be showing our strength is bringing um different you know stakeholder groups and

[1:32:15] Voice 14: and other levels of government together.

[1:32:16] Voice 14: So I think particularly around housing solutions,

[1:32:22] Voice 14: roundtables for all of the LTCs, let's say, in the north

[1:32:26] Voice 14: to gather with their respective regional districts

[1:32:29] Voice 14: and be able to create and strategize solutions

[1:32:33] Voice 14: that we cannot generate internally.

[1:32:37] Voice 14: We need to have a forum for that.

[1:32:39] Voice 14: And then I think also about First Nations engagement

[1:32:42] Voice 14: engagement and reconciliation, gathering those different parties together.

[1:32:48] Voice 14: So I think we do need to reevaluate how long we provide this funding for

[1:32:53] Voice 14: and whether it's a sort of startup seed money capacity

[1:32:59] Voice 14: or whether there's an ongoing sort of operational aspect to it.

[1:33:02] Voice 14: So I'd like to consider how we view this in the future.

[1:33:08] Voice 14: I'm not sure the mechanism to do that,

[1:33:10] Voice 14: but definitely open to to doing it differently thank

[1:33:15] Voice 6: you okay trustee peterson um

[1:33:19] Voice 16: yeah to your

[1:33:20] Voice 16: point i i believe that i heard director freighter uh sort of uh um allude to the

[1:33:30] Voice 16: a shift to granting would actually be a reduction in the um in the real costs from islands trust

[1:33:43] Voice 16: um in terms of the the the actual work done by islands trust staff uh to help set up the

[1:33:52] Voice 16: coordination in the way we do so i i think that's certainly worth um exploring more and of course

[1:33:59] Voice 16: um as as the director also indicated we need to get policy around how we would

[1:34:04] Voice 16: how we would administer a granting program and and that's of course back to

[1:34:10] Voice 16: putting work on staff and and our and our capacity issues that we're we're constantly

[1:34:16] Voice 16: grappling grappling with but i it's certainly worth having having those conversations thank you

[1:34:24] Voice 7: uh trustee luckham

[1:34:26] Trustee Luckham: thank you chair um i just want to maybe uh think about this in a slightly

[1:34:32] Trustee Luckham: different way in that the the funding that we provide um on an ongoing basis i'll just say that

[1:34:41] Trustee Luckham: Pat, because I think that's the element of the question here, is important to consider.

[1:34:49] Trustee Luckham: Because I would, maybe not all of the groups, but I would say most of the groups, the work

[1:34:56] Trustee Luckham: that they're undertaking is work that is of a need to the Islands Trust.

[1:35:03] Trustee Luckham: It provides a particular service or function or knowledge or opportunity for conversation

[1:35:09] Trustee Luckham: for which the Islands Trust is a beneficiary.

[1:35:12] Trustee Luckham: And certainly there may be some of that work

[1:35:15] Trustee Luckham: is more broadly spread across other areas.

[1:35:21] Trustee Luckham: However, I think there is a benefit to the Islands Trust.

[1:35:24] Trustee Luckham: And so therefore, if we don't fund this

[1:35:28] Trustee Luckham: in some fashion into the future,

[1:35:32] Trustee Luckham: then it's also the need for the work of the information

[1:35:36] Trustee Luckham: or the opportunity for forums and conversations and the like still remains and would be a cost

[1:35:42] Trustee Luckham: that we would have to consider supporting in our own way, whether that's a staff position that we

[1:35:48] Trustee Luckham: would hire in order to undertake the work or facilitate events or whatever. So I think we

[1:35:56] Trustee Luckham: need to consider that and maybe indeed consider how it is that we do this under the notion of a

[1:36:04] Trustee Luckham: a grant or a contribution, because, of course, the Allen's Trust always also provides in-kind

[1:36:09] Trustee Luckham: services. We don't necessarily charge for the support that we provide to those groups as well,

[1:36:17] Trustee Luckham: although that might be smaller. But the other thing, of course, is that although we are funding

[1:36:22] Trustee Luckham: a portion of the operational costs of certain areas, they are also bringing in other in-kind

[1:36:28] Trustee Luckham: service and um and providing a much greater uh opportunity than the portion of the funding that

[1:36:37] Trustee Luckham: we provide so um just think about this in that context that this is a contribution to something

[1:36:44] Trustee Luckham: that is valuable to the islands trust thank

[1:36:48] Voice 6: you teacher uh trustee patrick would you like to lower

[1:36:53] Voice 6: your hand yeah peter yeah thanks

[1:36:57] Trustee Patrick: um i i think the secretariat services have strong value but

[1:37:03] Trustee Patrick: i think the opportunity that sits in front of us is as we get more mature in developing the

[1:37:10] Trustee Patrick: corporate plan is getting more strategically focused and i to me the strategic the the

[1:37:17] Trustee Patrick: The Secretary of Service is supporting that or really focusing in on that in cooperation with part of our mandate of getting people around a table.

[1:37:29] Trustee Patrick: Just yesterday, we had the launch of a very first roundtable on housing in the Southern Gulf Islands.

[1:37:34] Trustee Patrick: I think about 26 people, I think May Raid was there.

[1:37:37] Trustee Patrick: It was powerful. And getting groups from multi-agencies and multi-islands together in a room on a topic is a powerful moment. And we had a demonstration of the Housing Accelerator Fund from the CRD and the work that it's doing with the Islands Trust in cooperation with and showing how that created a much stronger application as a result of that work.

[1:38:04] Trustee Patrick: so there there is power in having and facilitating these type of things but it'd be nice if it was

[1:38:10] Trustee Patrick: linked you know if we have our strategic plan sort of we're linking and connecting the work

[1:38:14] Trustee Patrick: that we're doing so that it is supporting overall the strategic direction of uh where we're going

[1:38:20] Trustee Patrick: thank

[1:38:21] Voice 6: you trustee patrick did you want to respond claire um

[1:38:26] Voice 4: no i can simply say just um that this

[1:38:29] Voice 4: came out of a two terms ago much angst from trust programs committee around coordination of services

[1:38:34] Voice 4: We had special meetings on islands and it was just a vast amount of time dedicated to trying to improve relationships, and various complaints around regional district elected officials not talking with ours and there was nowhere to get relationships and I would

[1:38:47] Voice 4: just note that those complaints and those conversations don't come my way any further. So it does seem like it's addressed that side of things around the coordination and people now have relationships and an opportunity to bring concerns to a forum.

[1:39:01] Voice 4: And I would also echo what Trustee Leckham has said that we are, you know, in most cases contributing very modest amounts as one of many contributors to the operation of those forums.

[1:39:13] Voice 6: Okay.

[1:39:15] Voice 6: Anything else on this topic?

[1:39:19] Voice 6: Okay, thank you very much, Claire.

[1:39:21] Voice 6: I'm moving on now to the 7.225 and 7.226, the RPC Housing Needs Assessment and the Housing Strategy and Housing Options Toolkit.

[1:39:35] Voice 6: Over to you, Stefan.

[1:39:40] Voice 2: Okay, there we go. Sorry, buttons weren't working.

[1:39:43] Voice 2: Okay, well, thank you, Madam Chair.

[1:39:45] Voice 2: The first business case is for housing needs reports for both the northern region and the southern region.

[1:39:53] Voice 2: This does not include Salt Spring Island, nor does include Bowen Island municipality.

[1:39:59] Voice 2: The housing needs reports are legislatively required. They were legislated required as of

[1:40:05] Voice 2: 2019. It became required to have them by 2022, and they have to be updated every five years

[1:40:12] Voice 2: thereafter. The southern and the northern regions have hit that threshold. In an effort to sort of

[1:40:18] Voice 2: explore the depth of how much depth that the Housing Needs Report provides, how much

[1:40:27] Voice 2: extra sort of qualitative data might be useful for LTCs, elected officials and staff in the

[1:40:34] Voice 2: communities to use. The RPC did a housing needs gaps analysis. It was provided by Urban Matters

[1:40:43] Voice 2: and it really showed that if you want to do the extra work to have more robust, it's double the

[1:40:48] Voice 2: cost. So staff's recommendation after looking at that with RPC's endorsement of course is to

[1:40:55] Voice 2: provide this is kind of the bare bones legislative required necessity for these reports and it's at

[1:41:02] Voice 2: a cost of $110,000 based on assessments trends taking the last time we did these moving it

[1:41:09] Voice 2: forward with CPI and we had part of the other gaps analysis we also had them do some assessment of

[1:41:16] Voice 2: what it would cost so we could have a breakdown to get this number

[1:41:19] Voice 6: um any questions so trustee

[1:41:26] Voice 6: patrick go ahead well

[1:41:28] Trustee Patrick: it's it's interesting the northern the southern gulf island as uh last time

[1:41:34] Trustee Patrick: were out and ahead of sort of the requirements and when the requirements finally came out the

[1:41:40] Trustee Patrick: province brought in a granting program so salt spring and most of the municipalities in bc

[1:41:45] Trustee Patrick: benefited from the granting program but these islands didn't so i know that at the regional

[1:41:50] Trustee Patrick: planning committee we did mention you know is there an opportunity is the province thinking

[1:41:54] Trustee Patrick: about bringing back a granting program um as you know because now we're early again where the bulk

[1:42:00] Trustee Patrick: of these municipalities will be coming back to do their reviews will there be funding available so

[1:42:05] Trustee Patrick: we did raise this from the regional planning committee's perspective of saying uh we should

[1:42:10] Trustee Patrick: raise this as an opportunity for grant funding from the province because none of these islands

[1:42:14] Trustee Patrick: benefited from the grant program that was out before um and and getting that done so something

[1:42:21] Trustee Patrick: to consider second to this is um it was in this this round table that just happened yesterday i

[1:42:27] Trustee Patrick: think may raid put the question out there she asked about uh because this is the southern gulf

[1:42:31] Trustee Patrick: islands about the housing needs assessments and and um boy was there some powerful answers and

[1:42:37] Trustee Patrick: questions brought back of the value and how important these needs assessments are as we as

[1:42:42] Trustee Patrick: as these islands are battling away for, you know,

[1:42:46] Trustee Patrick: trying to get funding from BC Housing or anybody else,

[1:42:49] Trustee Patrick: these are the tools that end up being there.

[1:42:52] Trustee Patrick: But I threw a question out

[1:42:54] Trustee Patrick: about the supplemental information.

[1:42:55] Trustee Patrick: I said, hey, and I brought attention to the report

[1:42:58] Trustee Patrick: that Stefan just read to, and it came back going,

[1:43:01] Trustee Patrick: guess what, because our islands,

[1:43:05] Trustee Patrick: the census data doesn't really talk much

[1:43:08] Trustee Patrick: about what's happening on our islands.

[1:43:10] Trustee Patrick: You know, census is kind of a big, broad tool that there may be a need for some supplemental data to truly understand the rental markets and things that are available there.

[1:43:21] Trustee Patrick: So on the in cooperation with PART, as we determine the terms of reference for these type of studies, we should be working in close work with our regional districts to make sure the data that we're asking is the data that we need and the housing groups that are on the islands that will help support and strengthen their applications for the province.

[1:43:42] Trustee Patrick: We are at such a, I don't know what to use for the right word there. When we apply, when our islands are applying for their 10, 12, 20 unit of housing up against, you know, Vancouver and their 150 plus housing, we're already at a disadvantage.

[1:43:59] Trustee Patrick: And so we need the stronger data as possible to help support our islands that are trying to cobble together housing that's so needed.

[1:44:11] Trustee Patrick: So I think we're going to have to re-examine and make sure that the terms of reference is appropriate and that we're not cutting ourselves too short with this 110,000, that we may need supplemental data to strengthen these.

[1:44:25] Voice 6: Thank you, Laura. Trustee Peterson?

[1:44:28] Voice 6: soon yeah

[1:44:30] Voice 16: i also want to thank trustee patrick um you brought up uh uh something that uh is

[1:44:38] Voice 16: completely relates the new business item or that i uh requested be added in and and that is around

[1:44:45] Voice 16: these uh housing needs assessments and what um what potential there is to get some granting from

[1:44:52] Voice 16: the the province especially in light of the fact that the province is mandating that it be done

[1:45:00] Voice 16: so uh hopefully we'll get in that into that a little bit more later but i just wanted to thank

[1:45:05] Voice 16: you for for bringing that up

[1:45:07] Voice 6: thank you trustee pearson um i just like to add myself um indeed

[1:45:12] Voice 6: i just put the question out there uh with the estimate you know we're about to head into our

[1:45:17] Voice 6: budget review and this is the fact these are the facts this is the number um and we did get i did

[1:45:25] Voice 6: get some amazing replies you know a couple that spring to mind were um the fact that indeed all

[1:45:33] Voice 6: the people who are busy working on these housing initiatives and looking for grant funding the

[1:45:37] Voice 6: first thing they're asked for is you know complete detailed breakdown of how things are and you know

[1:45:44] Voice 6: what justifies it and it's very difficult for them and um the second thing was a remark in fact made

[1:45:51] Voice 6: by uh justine uh stark uh to the effect that um the methodology on small populations such as the

[1:46:01] Voice 6: islands like statistical populations it like it is very difficult to be abroad you do have to dig

[1:46:08] Voice 6: around and that you need a local guide to assist you because for sure I mean there are things going

[1:46:14] Voice 6: on in Citerna with respect to housing that I know nothing of and I would have to you know

[1:46:21] Voice 6: poll around so it is a tricky thing and I do think that we need to do a very good job

[1:46:27] Voice 6: but I also think that you know maybe the province could chip in given that if you actually if they

[1:46:37] Voice 6: They recognize that the level of detail and the effort required to get to the nitty gritty on small islands is it's a bit harder.

[1:46:47] Voice 6: But we can come back to that in that discussion later.

[1:46:52] Voice 6: So, OK, thank you very much, Stefan.

[1:46:55] Voice 6: If there's no further questions on that, I'm just we'll do this next one and then we'll just do a time check.

[1:47:03] Voice 6: RPC Housing Strategy and Housing Options Toolkit.

[1:47:07] Voice 6: Go, Stephan.

[1:47:09] Voice 2: Okay, thank you again.

[1:47:10] Voice 2: So this is a $30,000 request.

[1:47:14] Voice 2: At the current moment, it's meant to be a placeholder.

[1:47:17] Voice 2: And the reason for that is the Regional Planning Committee

[1:47:20] Voice 2: is working quite assertively on a housing options toolkit.

[1:47:26] Voice 2: It's two parts.

[1:47:27] Voice 2: Part one is quite robust, and it's mostly complete.

[1:47:32] Voice 2: And that'll be coming towards trust council, hopefully in December.

[1:47:36] Voice 2: And part two is focused on helping nonprofit groups with housing

[1:47:41] Voice 2: applications and that part.

[1:47:44] Voice 2: And then attached to that is a housing strategy.

[1:47:46] Voice 2: It's a very stripped down basic strategy.

[1:47:50] Voice 2: The regional planning committee has looked at it a couple of times and we're

[1:47:53] Voice 2: hoping to get endorsement at the regional planning committee in November.

[1:47:57] Voice 2: And again, bring that forward if possible to trust council in December.

[1:48:02] Voice 2: and where we're looking for Trust Council to endorse it

[1:48:05] Voice 2: so then it endorses the Regional Planning Committee

[1:48:08] Voice 2: to continue those actions.

[1:48:10] Voice 2: And so without certainty with those actions

[1:48:13] Voice 2: and what the next steps are in those strategies,

[1:48:15] Voice 2: we would like to itemize the top three or four strategies

[1:48:19] Voice 2: and staff are working internally to provide those recommendations

[1:48:21] Voice 2: to the Regional Planning Committee.

[1:48:23] Voice 2: This placeholder is currently envisioned as helping get

[1:48:27] Voice 2: at sort of as in when staff to move whatever the priority is, whether it's more advocacy

[1:48:32] Voice 2: communications or doing the actual work. If you looked at the strategy, those are things like

[1:48:38] Voice 2: updating our housing agreements, templates to match current BC housing funding formulas,

[1:48:45] Voice 2: as opposed to kind of what we have more as an older style of matching the median income levels

[1:48:51] Voice 2: and things like that. So there's a lot of work to be involved. And so this is mainly to

[1:48:57] Voice 2: secure resources to help staff do the work and advance it and without this those staffing tend

[1:49:03] Voice 2: to be absorbed into LTC projects and what have you so but that being said last or this current

[1:49:09] Voice 2: fiscal pardon me the regional planning committee had a similar $30,000 placeholder and they broke

[1:49:16] Voice 2: it up into different areas one was advancing the housing strategies working on mapping for

[1:49:23] Voice 2: for a suitable land analysis and for yes I can think on the spot suddenly I'm going blank I know

[1:49:31] Voice 2: what it is but oh the housing needs gaps analysis that's what we just talked about and it's been

[1:49:36] Voice 2: very effective way to do it so giving the regional planning committee a little bit of

[1:49:40] Voice 2: room as a placeholder to be nimble to meet their needs that are sort of undetermined and are being

[1:49:45] Voice 2: determined from now to the end of the fiscal is of great benefit and I think we're seeing it pay

[1:49:50] Voice 2: out in this current fiscal so we recommend that model going forward

[1:49:54] Voice 6: thank you stephan

[1:49:56] Voice 6: anybody else want to speak to this yeah personally i am really really really keen on having a better

[1:50:07] Voice 6: understanding of the land suitability analysis work that you carried out on maine because i

[1:50:14] Voice 6: think that's where um for many people but saturn etc in particular the rubber will meet the road

[1:50:22] Voice 6: because everything else is kind of abstract until you actually say okay where and um so i'm really

[1:50:31] Voice 6: keen to see that or have a a demo or some kind of description of a process around how that was

[1:50:38] Voice 6: achieved so um thank you may

[1:50:41] Voice 2: i respond to that madam chair

[1:50:42] Voice 6: um

[1:50:43] Voice 2: the regional planning committee

[1:50:45] Voice 2: will be getting a demo uh of of the methodology and one result and again it's just a demo to show

[1:50:52] Voice 2: the draft at the next regional planning committee in November. So if you'd like to stay tuned to

[1:50:57] Voice 2: that, I recommend that you tune in.

[1:50:59] Voice 6: Excellent. Nothing I like better than a demo.

[1:51:03] Voice 6: Okay. Thanks, Stefan. Okay. No questions. So we are making good progress. It's now 11.53.

[1:51:13] Voice 6: Do you think this would be a good time to break for lunch? Trustee Patrick, go ahead.

[1:51:19] Voice 6: ahead i

[1:51:20] Trustee Patrick: i just realized we kind of went through the briefings and things we're into the budget

[1:51:24] Trustee Patrick: cases but yeah we we don't really have a spot on the agenda to talk about the things that don't

[1:51:30] Trustee Patrick: have budget cases like trust council meetings and things we kind of talked about the inputs to that

[1:51:35] Trustee Patrick: but we didn't talk about from the financial planning committee if if there's any additional

[1:51:41] Trustee Patrick: information we want to request or things of that nature so we need kind of a grouping spot at the

[1:51:48] Trustee Patrick: the end of things that weren't business cases or other things that we may need more information for

[1:51:52] Trustee Patrick: sure

[1:51:53] Voice 6: those uh came through in the briefing okay julia go ahead uh

[1:52:00] Voice 12: yeah i was just going to echo

[1:52:01] Voice 12: that chair um to say what you know after we go through the briefing which typically contains

[1:52:05] Voice 12: those things that's the time for discussion and questions comments but certainly if the committee

[1:52:10] Voice 12: wants to have those conversations um there's still room in today to do that there's no restrictions

[1:52:15] Voice 12: restrictions sure

[1:52:16] Voice 6: okay well what i was going to do um more or less now but we can't you know we

[1:52:23] Voice 6: can go back to the briefing as well the same principle applies is there anything specific

[1:52:29] Voice 6: that somebody wants to put on the table as in for the next meeting i would like a b c or d

[1:52:36] Voice 6: um we can go back to the briefing and consider that first okay trustee aria go ahead um i think

[1:52:44] Voice 14: think an analysis of the EC expenses related to LTC meetings probably needs to be done. I think

[1:52:54] Voice 14: this is an area that we're going to expect constituents to be interested in and evaluating

[1:53:03] Voice 14: the real time costs and impacts of chairing meetings should be part of our sort of feedback

[1:53:14] Voice 14: back to trust council i think okay

[1:53:17] Voice 6: um okay thank you um okay trustee yates go ahead just a general

[1:53:24] Voice 17: query um regarding the whole budget process um i'm very concerned that the it's a very high cost

[1:53:33] Voice 17: i know this the cost to finish the eelgrass mapping seems really really important to me

[1:53:41] Voice 17: particularly in the sense that it affects our shoreline zoning and it's the one thing that

[1:53:50] Voice 17: all of our islands have in common the one thing we all have are shorelines and I was disappointed

[1:53:58] Voice 17: but understanding why the regional planning committee dropped that financial request but

[1:54:07] Voice 17: But I'm wondering if there is any place at all in the upcoming budget discussions, whether it be regional planning committee or other, where we could talk about restoring the projected cost of finishing eelgrass mapping.

[1:54:28] Voice 6: So I'm not sure how to handle that.

[1:54:32] Voice 6: Would you like to speak to that, Trustee Patrick, as chair of regional planning?

[1:54:35] Voice 6: planning?

[1:54:38] Trustee Patrick: I know what came out of the Regional Planning Committee meeting was we all agreed that

[1:54:42] Trustee Patrick: eelgrass mapping was important. But what we asked staff to do was prepare terms of reference for

[1:54:47] Trustee Patrick: what was needed to be done so that it was shovel ready in the event a grant application became

[1:54:52] Trustee Patrick: available. We were talking about grants potentially available from the feds and province, especially

[1:54:57] Trustee Patrick: in biodiversity, and that we thought this was fit kind of what we were seeing out there in the grant

[1:55:03] Trustee Patrick: world and if we were ready to go when a grant came available we could we could jump on it.

[1:55:10] Voice 6: Thank you back to you Susan go ahead.

[1:55:13] Voice 17: Oh yeah yeah that that is helpful but the other part of

[1:55:16] Voice 17: you know waiting for grants or whatever it is we need to do it's extremely important

[1:55:21] Voice 17: for climate change I mean eelgrass is a really important species and what we call blue carbon

[1:55:32] Voice 17: carbon so um if you know if we have to wait for a grant well i guess so be it but if there are

[1:55:38] Voice 17: any grants relating to climate change initiatives certainly that i would think would fit under that

[1:55:46] Voice 6: okay well i i think stephan will have taken a note of that because he certainly was looking for

[1:55:54] Voice 6: um opportunities and i think stephan you were going to look at the um the coastal

[1:56:00] Voice 6: still strategy people yeah i

[1:56:04] Voice 2: did madam chair i contacted the team there and i had a robust

[1:56:07] Voice 2: meeting about what services they can provide what resources they have and how we can share

[1:56:12] Voice 2: information the long and short is that they don't have what we're looking for we actually have more

[1:56:17] Voice 2: robust data and the program is designed exactly to have the local governments contribute to the

[1:56:23] Voice 2: funds so that we get this data so we would in fact be they would rely on us to provide that

[1:56:29] Voice 2: data for them to then manage their strategy so that was the outcome of that meeting uh however

[1:56:35] Voice 2: we're on speed dial now and we're talking uh wonderful nerd talk about marine strategies which

[1:56:41] Voice 2: i absolutely love and yeah i i continue to have it on my to-do list to create that terms of reference

[1:56:48] Voice 2: as trustee patrick mentioned and uh we'll be ready to um apply for grants as they become available

[1:56:54] Voice 2: level. So I haven't completed the task yet.

[1:56:56] Voice 6: Thanks, Stefan. Trustee Elias?

[1:57:01] Voice 8: Is that okay, Susan? Yeah,

[1:57:03] Voice 14: just further to this conversation. I actually, I think it was

[1:57:08] Voice 14: actually a mistake to not approve the second phase of the eelgrass mapping project at RPC

[1:57:15] Voice 14: and subsequently learned that it was always intended to complete phase two, that you do

[1:57:23] Voice 14: We do need to do sort of the ground truthing, well, in this case, water truthing of the imagery. And so it's not that the first phase was badly done. It was that it had to be followed with phase two. And so now we don't have the funding to do that.

[1:57:40] Voice 14: And it is unfortunate because if we're going to partner with other organizations, including First Nations, such as the name of First Nations Marine Division is doing a lot of baseline inventory mapping and they've got remote operated vehicles and they've got the technology for it.

[1:57:58] Voice 14: But we need to bring something to the table if we're going to partner with them. So we can't do a collaborative work if we don't have data to offer or something sort of in the bank. And I'm just learning about this process, but sometimes, you know, to Trustee Graham's point, we cut savings or we attempt to trim the budget.

[1:58:17] Voice 14: it and then we undo um some critical work that could lead to um some real real outcomes that we

[1:58:25] Voice 14: need um to support land use planning so i just wanted to put that out there i i don't think it

[1:58:30] Voice 14: was actually a good decision but looking for some solutions going forward for that thank you

[1:58:38] Voice 6: okay um so we've noted that but um it was a decision at the rpc i expect that if it's to

[1:58:46] Voice 6: be overturned it would have to happen at trust council um i don't know what the process would

[1:58:52] Voice 6: be for that uh personally uh for eelgrass um i see you know that eelgrass is obviously extremely

[1:59:00] Voice 6: important i i'm not entirely sure personally that our approach is is um the correct approach

[1:59:12] Voice 6: approach you know how do we manage going forwards could it be done on a as needed basis when

[1:59:20] Voice 6: projects potentially might have an impact rather than map it all and then have to wonder has the

[1:59:28] Voice 6: eelgrass moved so I'm not entirely sure but that's a personal opinion so I'll leave it there

[1:59:34] Voice 6: Okay, so we are now at the stage, so what I read from the briefing then is that

[1:59:41] Voice 6: a further analysis of EC expenses related to LTC meetings would be appreciated.

[1:59:50] Voice 6: Then the eelgrass mapping was brought up as an issue as in there were various opinions.

[2:00:00] Voice 6: it should be re-looked at it was dropped from the regional planning committee budget requests

[2:00:05] Voice 6: and i think that's it for the summary if we move on then to section 722 and 723 the items that

[2:00:15] Voice 6: we've covered there um is there anything that anybody wants to explicitly add to that i've

[2:00:22] Voice 6: made a note that um a demo of the software would be excellent and i think that a couple of those

[2:00:30] Voice 6: items where um we referenced the the discussion that will come on the provincial the opportunity

[2:00:40] Voice 6: potentially to have funding from the province or federal levels is there anything else that

[2:00:47] Voice 6: anybody would like to add to that section

[2:00:50] Voice 7: nope okay uh

[2:01:00] Voice 6: so um i think it's uh 12 o'clock

[2:01:03] Voice 6: would everybody in fate be in favor of a 20 minute break for lunch and whatever with that

[2:01:12] Voice 6: or would you like the full half hour votes for a full half hour hands up yes

[2:01:18] Voice 5: yes we need

[2:01:19] Voice 5: yeah it's normally normally it's either um a little longer than that because

[2:01:27] Voice 5: this is staff breaks as well this is their lunchtime too okay fair enough um so

[2:01:33] Voice 6: i will look

[2:01:35] Voice 6: to you um julia what would you suggest for staff what would what would work uh

[2:01:42] Voice 12: 30 minutes is

[2:01:43] Voice 12: appropriate um so i would suggest a return in 30 minutes

[2:01:45] Voice 6: okay so it's 1203 let's be back at 12 35

[2:01:51] Voice 6: okay uh does that see trustee yates trustee evans you're taking your hands down so that's okay

[2:01:57] Voice 6: so trustee evans go ahead sorry i'm i'm having internet issues i didn't mean to have it up

[2:02:05] Voice 6: sticky hand okay let's say we'll be back at 12 35 okay thank you all

[2:32:55] Voice 7: all right did you end up cancelling your

[2:32:58] Voice 14: appointment in order to share this because

[2:33:00] Voice 14: i know you were going to be traveling and

[2:33:03] Voice 6: no actually i got really lucky i had a scan

[2:33:06] Voice 6: you know just um um you know mammogram we're

[2:33:10] Trustee Patrick: we're live and recording guys oh okay thank you

[2:33:14] Voice 6: and uh

[2:33:16] Trustee Patrick: they were

[2:33:17] Voice 6: so incredibly efficient i have to say it was a mobile unit on pender

[2:33:22] Voice 6: calendar and i was on a waiting list for san pen since may and then this was suggested and

[2:33:29] Voice 6: i was in and out in not 10 minutes it was fantastic so thank you for asking and then

[2:33:37] Voice 6: a mobile

[2:33:39] Voice 14: scan a scanning unit through huh yeah through

[2:33:45] Voice 6: regular like island health

[2:33:47] Voice 6: yeah well interestingly she said she goes to bella bella hula bella hula she goes to

[2:33:54] Voice 6: she has kind of a coastal remit which i said to her that sounds like a really nice sort of

[2:34:00] Voice 6: area to cover and she said yeah it's pretty nice and they're here for i think three days

[2:34:07] Voice 6: and it was incredibly efficient yeah wow good to hear thank you so

[2:34:13] Voice 7: thanks for asking

[2:34:26] Voice 7: so 12 36 and trusty graham you have

[2:34:38] Voice 6: your hand up thank

[2:34:40] Voice 15: you i am here but my my camera seems to be

[2:34:43] Voice 15: off but i don't have any control over it so just so that you know that i am here

[2:34:47] Voice 6: okay no worries

[2:34:49] Voice 6: good julia

[2:34:53] Voice 14: looks like he just beamed in from outer space that was amazing

[2:34:56] Voice 14: scene

[2:34:56] Voice 12: we're not

[2:34:58] Voice 12: there and then all of a sudden hello just quick trip to the moon and back in

[2:35:02] Voice 12: my 30 minutes magic i

[2:35:07] Voice 6: uh i must say julia you still haven't had the moving plants or the growing

[2:35:12] Voice 6: plants or whatever is put into your screensaver or your background which is so beautiful

[2:35:19] Voice 12: I'll see what I can do for next meeting sure

[2:35:22] Voice 6: okay um okay guys uh we need to get back on track

[2:35:28] Voice 6: so um before we move on I was just going I have one item to add to the previous section just a

[2:35:37] Voice 6: question query uh it was to do with the SSI Salisbury office relocation I think at executive

[2:35:45] Voice 6: Committee, somebody brought up whether or not an interim solution should be found pending a

[2:35:58] Voice 6: possible, you know, bringing, say, moving to Nanaimo. I believe that the people who work

[2:36:06] Voice 6: in the Salisbury office don't actually live on Salisbury anymore. But anyway, that's a bit of

[2:36:12] Voice 6: of a detail but i'm just wondering if there's any thought being given to kind of a reorganization

[2:36:18] Voice 6: of the location uh in the in the um ruminations on the um on that cost and what the options are

[2:36:27] Voice 6: because of course it would probably be easier off island you seem to be having a lot of difficulty

[2:36:33] Voice 6: so anybody want to respond to that or we just put it in as a comment i

[2:36:39] Voice 10: can initially respond uh

[2:36:40] Voice 10: and then uh you know i think you're right as as we land on more concrete um options

[2:36:47] Voice 10: and uh bring them forward um we'll address that so significant thought has gone into the type of

[2:36:52] Voice 10: office that salt spring um can provide to the community um and to staff we've been in that

[2:37:00] Voice 10: location for a number of years probably to our financial benefit um it has been um a large space

[2:37:11] Voice 10: And as we did our analysis, we looked at sort of three different models.

[2:37:14] Voice 10: One, potentially, just as you suggest, moving off island, relocating to back onto Vancouver Island somewhere and having a minimal office experience there.

[2:37:27] Voice 10: The second sort of an interim step where you have a, you know, sort of a storefront option and probably four options.

[2:37:37] Voice 10: the third still maintaining a reasonable office but decreasing the square footage and then fourth

[2:37:45] Voice 10: just trying to replicate the current scenario in some way the recommendation in front of you is

[2:37:51] Voice 10: essentially option three as it stands right now we're extremely limited by the options that are

[2:37:57] Voice 10: provided on salt spring but salt spring does have half of the population of the islands trust it

[2:38:04] Voice 10: does has reasonable maintains reasonable foot traffic to it people come to that office space

[2:38:10] Voice 10: quite a bit as bc hydro exercises the conclusions of its lease um you know it would have been a

[2:38:20] Voice 10: challenging global project to reimagine completely the salt spring office down to down to zero

[2:38:26] Voice 10: i have no data right now in this post-covet era that says that we do not need office spaces

[2:38:32] Voice 10: I think almost anyone who has any type of agency is looking at how effective the current regime we're in is, and I couldn't with confidence come to Trust Council and say we need a radical change down to just a quick stop and shop.

[2:38:50] Voice 10: that might be in the future also sorry there are fifth there are future options speaking with

[2:38:58] Voice 10: other public agencies on the island in something like a five-year time frame there are the options

[2:39:04] Voice 10: for co-location I think those are still vibrant and possible with a number of different agencies

[2:39:11] Voice 10: and I probably won't list them all out right now but many of you could guess what potentially what

[2:39:16] Voice 10: they would be and i think that that is something that's viable uh that would be part of a long

[2:39:22] Voice 10: range plan and would the islands trust would need to activate some sort of savings mechanism

[2:39:27] Voice 10: instead of just activating borrowing if they were going to make a long-term commitment to either a

[2:39:34] Voice 10: piece of property or a building or something like that so um for now we're dealing with um as any

[2:39:40] Voice 10: agency would our lease has been concluded by others and we're looking at a lessening of that

[2:39:47] Voice 10: space and providing the best option available and

[2:39:50] Voice 6: if you were to invest this money which

[2:39:53] Voice 6: is significant in something that we don't own what would be the rental rate going forward and

[2:40:02] Voice 6: how would that compare to the rental rates elsewhere

[2:40:05] Voice 10: in

[2:40:06] Voice 6: Nanaimo or off you know on Vancouver

[2:40:09] Voice 6: all to

[2:40:10] Voice 10: be determined and even the number you've got in front of you we've really just reached out

[2:40:14] Voice 10: to one we've had one response um so you've got a very small subset of of um information as do we

[2:40:24] Voice 10: but it's an active significant piece of work so um we think that you know i personally think the

[2:40:30] Voice 10: number is going to get better and it does has to get measured against the um whatever lease rate

[2:40:36] Voice 10: leaseholds, what improvements any potential landlord would bring to the table as part of

[2:40:41] Voice 10: negotiation. All of those things have yet to occur.

[2:40:46] Voice 6: Okay, thank you very much Russ. You're

[2:40:49] Voice 10: welcome.

[2:40:49] Voice 6: So with that, unless somebody wants to bring anything else up, we're going to move on to

[2:40:56] Voice 6: section 7.2.4 any objection to that nope okay 7.2.4 LTC projects so the list is on

[2:41:09] Voice 6: page 107 and then the business cases follow from that and I'm just thinking is there anything in

[2:41:19] Voice 6: the list here so is there anything referring back to the summary what did not have a business case

[2:41:26] Voice 6: that we should consider here trustee

[2:41:29] Trustee Patrick: Patrick go ahead I just wanted to repeat again that the

[2:41:33] Trustee Patrick: salt spring OCP land use bylaw and the Ganges village are exactly the same dollars that were

[2:41:40] Trustee Patrick: approved and granted last year that these are not new projects these are not new dollars they

[2:41:47] Trustee Patrick: They were already in last year's budget.

[2:41:51] Voice 6: Okay.

[2:41:52] Voice 6: They

[2:41:52] Trustee Patrick: just didn't get done.

[2:41:54] Voice 6: Okay.

[2:41:55] Voice 6: And I just wonder, Stefan, if you want to reflect on the fact that they didn't get done

[2:42:02] Voice 6: because you did the feasibility study, and I believe they were included.

[2:42:07] Voice 6: Is there a reason that you want to put on the table or, you know, what happened?

[2:42:13] Voice 2: So, Madam Chair, you're asking me why the projects didn't advance this current fiscal?

[2:42:17] Voice 2: goal?

[2:42:17] Voice 6: Or you could answer that specifically, or you could start at the beginning with the LTC

[2:42:22] Voice 6: projects overview and include it in that. Okay.

[2:42:27] Voice 2: Well, I'll start there. I believe, you know,

[2:42:31] Voice 2: the chair of Salt Spring LTC may be able to answer why some projects advance or did not,

[2:42:37] Voice 2: but I will certainly do my best. So starting at the top with Denman Housing. So these are

[2:42:42] Voice 2: are the collection of all the LTC business cases requested to do what we call additional operations

[2:42:48] Voice 2: and that is when we're doing major or extraordinary projects primarily to amend the

[2:42:56] Voice 2: official community plan and or land use bylaw and you can see the dollar figures on there on page

[2:43:03] Voice 2: 107 I think we've established that the Gabriola request is not $25,000 it is indeed $77,000 so

[2:43:09] Voice 2: So that's just a transcription error somewhere.

[2:43:13] Voice 2: And so those dollar figures are there for your consideration.

[2:43:16] Voice 2: I did sort of try to tease out in a spreadsheet a bit.

[2:43:20] Voice 2: What's First Nations engagement?

[2:43:22] Voice 2: What's public engagement?

[2:43:23] Voice 2: Where are the discrete items?

[2:43:25] Voice 2: And you'll see that in my feasibility report.

[2:43:28] Voice 2: So I won't sort of talk about that here.

[2:43:30] Voice 2: But I do present options in the feasibility report about what to do.

[2:43:35] Voice 2: So I think for each of the LTCs,

[2:43:38] Voice 2: I think the main thing is just to say that I didn't really work with the LTCs directly on these, and maybe the chairs would like to speak to them, but they're variations of a theme whereby they want to amend their OCP or land use bylaw, and they have varying costs related to the public engagement, the First Nations engagement, and the extra money on Gabriola is for the water assessment,

[2:44:01] Voice 2: which is considered key to be able to assess where future growth or where to focus growth

[2:44:08] Voice 2: on the island is and where not to focus growth. So with that, I'm kind of hesitant to go into each

[2:44:15] Voice 2: LTC's business case, but I'd be happy to answer any questions to the best of my abilities. But

[2:44:20] Voice 2: I think my best assessment would be in the feasibility report. I think I could spend

[2:44:24] Voice 2: spend some time there.

[2:44:25] Trustee Patrick: Okay. Trustee Patrick? Water studies. We started by having them under

[2:44:33] Trustee Patrick: LTCs. Then we went to making them regional projects that they weren't part of the projects

[2:44:37] Trustee Patrick: they were funded as the overall. Now, are we back to individual islands funding them? I thought that

[2:44:43] Trustee Patrick: was a strategic, so I'm confused.

[2:44:47] Voice 2: Thank you. That's a great question. And so you're right.

[2:44:51] Voice 2: It went to the regional approach with the freshwater sustainability strategy endorsement.

[2:44:56] Voice 2: But the northern regions weren't finished in doing the water availability.

[2:45:00] Voice 2: We had the groundwater assessments done, but the next phase was the water availability.

[2:45:06] Voice 2: That business case didn't make it to the Regional Planning Committee and so isn't here to advance for your consideration.

[2:45:13] Voice 2: But that information is still critical to Gabriola.

[2:45:16] Voice 2: So in recognizing that, they've put it back onto their agenda.

[2:45:19] Voice 2: So, if you notice, they did put it as a, if this doesn't get approved, then we would like to do it.

[2:45:29] Voice 2: Yeah, so, you know, ideally, it's a regional approach, but it hasn't got back to the Regional Planning Committee, and the Regional Planning Committee hasn't endorsed it for time for this, although there's still, you know, feasibility that, you know, we may be able to get that for a late budget approval, but it's just not available at this moment.

[2:45:47] Voice 2: it

[2:45:48] Voice 6: so um in fact i believed that the water availability study which is the third of three

[2:45:56] Voice 6: parts that was done for the southern gulf islands and basically the methodology was

[2:46:03] Voice 6: challenged and questioned i certainly asked questions as did other people and i was told

[2:46:09] Voice 6: at the time that the consultants would be asked to provide further clarity on the methodology that

[2:46:17] Voice 6: they used and I thought that that was partly at least why the water availability part of the

[2:46:26] Voice 6: study wasn't contemplated. I would be very interested to know exactly what methods would

[2:46:34] Voice 6: be used on Gabriola and do they compare with the ones that were used in the Southern Gulf Islands

[2:46:40] Voice 6: and if those questions that were asked at the time were um answered and um i believe that the

[2:46:49] Voice 6: northern gulf islands reports were available in march but i don't see them in the document

[2:46:55] Voice 6: library yet so i'd welcome that too but anyway we're a bit off topic here so um did you want

[2:47:03] Voice 6: to carry on stephan are you going to answer the question about the soul spring island um

[2:47:11] Voice 6: projects or no

[2:47:12] Voice 2: i will answer madam chair from the best my abilities from a staffing perspective and

[2:47:17] Voice 2: i'll leave the elected officials to talk to the elected officials process and i would you know

[2:47:23] Voice 2: i draw attention to that the office has gone through uh you know like a major shift in

[2:47:28] Voice 2: staffing so from the regional planning manager through to the the planners through to the admin

[2:47:33] Voice 2: been staffed so it's been almost an entire change in the last year to two years so catching up to

[2:47:38] Voice 2: the various projects has been challenging and and as they catch up there's been amendments and

[2:47:44] Voice 2: changes and of course doing that through a change in political term has also led to you know different

[2:47:50] Voice 2: focus priorities and a bit of a log jam for some of the current projects to advance and some general

[2:47:56] Voice 2: confusion so I think they're working it out with current staff I think they're getting a much firmer

[2:48:00] Voice 2: grasp on it and i think the ltc is uh much more focused on the direction and i would also offer

[2:48:06] Voice 2: that the communities grant uh complete communities grant that they have gives uh staff and the ltc

[2:48:11] Voice 2: potential real focus with a timeline that must be met to achieve some deliverables which will

[2:48:16] Voice 2: in turn inform the ocp projects so it's my hope that all that comes together to see salt spring

[2:48:22] Voice 2: bringing out back to a strong performer

[2:48:25] Voice 2: and advancing their projects.

[2:48:27] Voice 6: Thank you, Trustee Peterson.

[2:48:32] Voice 16: Yeah, while we're on the Salt Spring projects

[2:48:35] Voice 16: and I mean, I do take your point.

[2:48:38] Voice 16: I'm aware of some staff turnover in the Salt Spring office.

[2:48:41] Voice 16: It's notice in the critical success factors portion

[2:48:46] Voice 16: of the business case here, there's lines as well.

[2:48:50] Voice 16: Staff in the Salt Spring office

[2:48:51] Voice 16: and regional planning team can provide

[2:48:53] Voice 16: valuable input and support relying solely on in-house staff resources would burden staff

[2:48:57] Voice 16: and take away from sustaining the ongoing administration of planning services

[2:49:01] Voice 16: and so i i take that point um i guess probably the the question uh on is that can can we then start

[2:49:13] Voice 16: using some of these you know some of these granting resources to help uh with the the

[2:49:20] Voice 16: The capacity, it seems that we're at a capacity issue

[2:49:23] Voice 16: on Salt Spring, we have very big projects.

[2:49:26] Voice 16: We have a community that sees the housing projects

[2:49:31] Voice 16: as being extremely urgent and should be our top,

[2:49:35] Voice 16: if not only priority.

[2:49:36] Voice 16: Of course, at the same time, we have to balance the fact

[2:49:39] Voice 16: that staff resources are required

[2:49:41] Voice 16: for processing applications.

[2:49:43] Voice 16: And that's seen as a part of normal business

[2:49:47] Voice 16: that needs to be attended to.

[2:49:48] Voice 16: So I'm just wondering around the ability to essentially provide more boots on the ground for these projects on Salt Spring.

[2:49:58] Voice 16: What this sort of, I don't quite understand how, is the granting restricted or are we going to be able to somehow harness some more bodies to help us get some progress there on Salt Spring?

[2:50:14] Voice 16: right

[2:50:17] Voice 2: the grant is being managed by the island planners on salt spring island to do the

[2:50:23] Voice 2: deliverables that they applied for which i understand the salt spring ltc hasn't spoken

[2:50:28] Voice 2: much to but my understanding thus far is that it's been drafted and nothing's been beyond draft and

[2:50:35] Voice 2: that is to do two things one is indigenous consultation to get an indigenous consultant's

[2:50:43] Voice 2: perspective on indigenous consultation i believe that's at the direction of the ltc and the other

[2:50:48] Voice 2: one is getting an assessment of the infrastructure and so that's collating all the various

[2:50:54] Voice 2: infrastructure that's going on in salt spring island which is quite complex in many improvement

[2:50:58] Voice 2: districts sewer water fire etc and then using that information to form better evidence to

[2:51:05] Voice 2: to then amend the ocp so you have the key staff who are working on the ocp project working on

[2:51:12] Voice 2: those deliverables in order to inform that project and then their their best abilities right now is

[2:51:18] Voice 2: to contract out those deliverables to get them in a timely fashion and in a professional format that

[2:51:25] Voice 2: that the ltc can use so i think you have the resources necessary to advance the project

[2:51:32] Voice 2: and i think you have timelines to do it in an efficient way so i think perhaps if i maybe you

[2:51:40] Voice 2: You know, what's needed then is a coming together of Salt Spring with their planners to really document how all these projects work together in a linear fashion.

[2:51:50] Voice 2: What are the deliverables are in what order?

[2:51:53] Voice 2: And then I think the team on Salt Spring can work with the Salt Spring LTC to better answer those questions.

[2:51:58] Voice 2: But I don't think you're getting any extra resources to that team because it's being managed by the Regional Planning Committee.

[2:52:04] Voice 2: committee. However, Salt Spring is blessed with, you know, you have two island planners

[2:52:09] Voice 2: there, one that's dedicated to the regional planning team doing this work, but we can

[2:52:14] Voice 2: also sort of thief a little bit of support time from the Salt Spring crew, the other

[2:52:17] Voice 2: island planner and the planner two and the team there to buttress that work. And as application

[2:52:22] Voice 2: loads drop just a little bit, we're finding ways to use the planner two and the other

[2:52:26] Voice 2: island planner there to support the work. So we are finding ways to give you as much

[2:52:30] Voice 2: resources as as feasible from your team okay

[2:52:35] Voice 16: so just as a follow-up i i think sounds like

[2:52:38] Voice 16: some aspects are can being considered to uh to to do some contracting out for some specialized

[2:52:46] Voice 16: um aspects and then um to to the point about the ltc and a timeline it's uh um

[2:52:55] Voice 16: I know trustee Patrick has repeatedly requested

[2:53:01] Voice 16: that we get really good,

[2:53:05] Voice 16: I'm gonna forget the terminology she likes to use of course,

[2:53:09] Voice 16: but that we really sort of scope out these things

[2:53:12] Voice 16: in a way as an LTC.

[2:53:15] Voice 16: And so that's sort of sounds like

[2:53:17] Voice 16: what you're speaking to to me,

[2:53:18] Voice 16: and I wouldn't wanna speak for trustee Patrick on that,

[2:53:22] Voice 16: but-

[2:53:22] Voice 16: work

[2:53:23] Trustee Patrick: plans work plans detailed work plans

[2:53:25] Voice 16: detailed work plans thank you trustee patrick

[2:53:29] Voice 16: because that sounds like what you're alluding to stefan in terms of getting these projects on the

[2:53:34] Voice 16: go uh and and well well planned out and timelines and all that sort of thing

[2:53:40] Voice 2: sure and if i may i

[2:53:42] Voice 2: think you do have some detailed project charters but perhaps more detail wanted on the work

[2:53:47] Voice 2: work plans themselves which are you know a more intense version and i think what i'm seeing with

[2:53:52] Voice 2: that grant and as per my feasibility report later um a discussion with the ltc about how that all

[2:54:00] Voice 2: fits together is warranted i don't think you've had that discussion yet and i think it really

[2:54:04] Voice 2: behooves you to go that way and i'd be happy to support in that way myself and that's why i was

[2:54:09] Voice 2: at the last meeting and i'll continue to offer whatever support again right

[2:54:14] Voice 16: and i think your

[2:54:15] Voice 16: support would be very welcome in in that aspect

[2:54:19] Voice 7: okay thank you um right

[2:54:25] Voice 6: so uh any other questions

[2:54:29] Voice 6: on the um so we've got denman gabriola maine north pender hornby soul spring soul spring and

[2:54:41] Voice 6: planning services so let's say um everything up to 7.2.4 trustee yates go ahead thank you

[2:54:49] Voice 17: Chair Boland um just on page 113 when we're talking about the Gabriola OCP and LUB review

[2:54:57] Voice 17: under issues opportunities um you know to provide the opportunity to advance islands trust strategic

[2:55:07] Voice 17: interests related to and then there's a number of bullets and they're all very important um but I

[2:55:14] Voice 17: I think there's one missing because our OCP is so old that it has absolutely nothing about climate change adaptation or mitigation.

[2:55:25] Voice 17: So I think another bullet should probably be added in there somewhere about climate change adaptation and mitigation.

[2:55:35] Voice 7: Okay. Thank you.

[2:55:39] Voice 7: Thank you.

[2:55:43] Voice 6: Trustee Patrick?

[2:55:44] Voice 6: I

[2:55:45] Trustee Patrick: know when we looked at the assumptions and principles, we talked about trying to look for efficiencies.

[2:55:56] Trustee Patrick: And I know most of those projects have housing in the name of them.

[2:56:00] Trustee Patrick: I know some of the work, the specific direction that Salt Spring has given is that we've asked staff to look at an Indigenous relations approach.

[2:56:08] Trustee Patrick: That's the word that we use to to our engagement process that we really, truly embed an Indigenous relations approach.

[2:56:16] Trustee Patrick: And to me, that's what every local trust committee should be working on.

[2:56:20] Trustee Patrick: And I see there's benefits if we are creating process.

[2:56:23] Trustee Patrick: I mean, the outcomes as they as the process is delivered in our islands is going to be different results.

[2:56:29] Trustee Patrick: But the processes in which we develop an Indigenous relations approach in this time period that we're in should be very similar.

[2:56:39] Trustee Patrick: And the same, we also requested an equity-based public engagement process to ensure that we really are seeking out the voices that are representing and need to be heard from.

[2:56:53] Trustee Patrick: um and again to me that's process that should be very similar on the various islands so

[2:56:59] Trustee Patrick: i'm what what are the opportunities for more efficiencies on these various projects

[2:57:10] Voice 7: nothing

[2:57:13] Voice 2: i will defer to cao hudson pillar with his hand up he he really threw it up there well

[2:57:17] Voice 10: we've got a number of things here um i don't know if these are financial considerations um whether

[2:57:24] Voice 10: the details of the various projects associated with their commonality, certainly we created

[2:57:35] Voice 10: last term two different teams, a regional planning team and a current planning team.

[2:57:42] Voice 10: And that was a, you know, it might not be noticed, but that was a fairly profound change

[2:57:46] Voice 10: for the Islands Trust to move to that.

[2:57:49] Voice 10: and it was precisely for that reason that people working on housing issues in one part of the trust

[2:57:57] Voice 10: or any issue would inform others such that if there is areas of commonality that we will take

[2:58:04] Voice 10: advantage of them and to that end that's the that's the first thing that we can offer is that

[2:58:10] Voice 10: the people working on these projects will be informing each other as they go forward

[2:58:16] Voice 10: any other we don't have any other specific plans to increase efficiencies other than showing up

[2:58:23] Voice 10: and working on the projects being aware of them and and doing our best to achieve them

[2:58:28] Voice 10: certainly open to any suggestions over time either from the LTCs or others

[2:58:34] Voice 10: or the committees on how we can achieve that so you know perhaps this is a good question for

[2:58:41] Voice 10: Regional Planning Committee to come back with some thoughts on.

[2:58:46] Voice 6: Yes.

[2:58:49] Voice 14: And further to that point, I think it is our job to track what is successful. We do not know

[2:58:57] Voice 14: what a First Nations Indigenous engagement approach will work. And so pre-planning that,

[2:59:05] Voice 14: I think, you know, to match all the needs of all the LTCs and the different nations in the trust

[2:59:10] Voice 14: area that's impossible but what we can do is as gabriela goes forward with its ocp review

[2:59:16] Voice 14: as salt spring we we we do a steady analysis of the success and the outcomes that we're seeing

[2:59:26] Voice 14: you know relative to the inputs or the money that's spent is it on consultancy fees is it

[2:59:32] Voice 14: getting together in the same room and sharing food is it um and it's going to be different

[2:59:38] Voice 14: for each context, but I think our regional planning managers, just from what I've heard,

[2:59:43] Voice 14: are really interested in sharing best practices across the LTC. So I am confident that we can

[2:59:50] Voice 14: develop some strategy, but it's going to be based on, I guess, the real-time effects.

[3:00:00] Voice 14: of of our different approaches so I think it's too early to try to synergize that if that makes

[3:00:06] Voice 14: any sense so

[3:00:09] Voice 6: to that point a note in the um issue opportunity of Gabriola because I too remember

[3:00:17] Voice 6: that last year during the year of regional planning I mean last year's budget actually

[3:00:22] Voice 6: bundled all of these projects together into one lump sum and then said uh you know figure out

[3:00:29] Voice 6: who gets what based on some sort of you know attempt to identify commonality um but i see

[3:00:38] Voice 6: in the gabriella thing it's as as the first substantial ocplub review undertaken by the

[3:00:45] Voice 6: planning team the project and resulting bylaw amendments will serve as a model

[3:00:50] Voice 6: so i would like to propose that how that is going to work as in how are you going to track

[3:00:58] Voice 6: track that work plan and speak to as a trustee I had said what worked what didn't work you know

[3:01:08] Voice 6: don't do this I advise you not to do step two before step three in future do them the other

[3:01:13] Voice 6: way around like how are you going to actually track the building of that model and how other

[3:01:20] Voice 6: people can benefit from it I think that should be almost an integral part of your plan because

[3:01:27] Voice 6: otherwise it's just another OCP review and you sit down afterwards and try and communicate

[3:01:33] Voice 6: but as you actually execute it it would be very helpful to track that those

[3:01:39] Voice 10: are some great

[3:01:39] Voice 10: suggestions I think I would suggest you refer those to the regional planning committee rather

[3:01:44] Voice 10: than the finance planning committee around the mores of you know how we could be tracking various

[3:01:50] Voice 10: land use projects across the trust certainly if you if there's a if there's a financial implication

[3:01:56] Voice 10: here um we would we would go look at that um by all means you know i think we're um we're trying

[3:02:04] Voice 10: to do that the first nations um you know just i forget the exact term but to to plan that way

[3:02:11] Voice 10: we're learning all of that in real time and um we will get lots wrong and some right and hopefully

[3:02:20] Voice 10: we keep doing more right um one opportunity for efficiency i think that's coming up is the is

[3:02:25] Voice 10: is you know if trust if trustees are amenable is removing your meeting procedures bylaws that you

[3:02:32] Voice 10: each have in your own trust areas and developing a universal one with the same language the same

[3:02:41] Voice 10: procedures um you know think of that as a real you know potential step forward um and i think

[3:02:50] Voice 10: we've got um um we've got one example of that that's coming forward in the near future and i

[3:02:56] Voice 10: think that's going to help a lot because i think it's a lot

[3:02:59] Voice 10: of the operational pieces frankly if

[3:03:02] Voice 10: we can harm synergize those and extract the best learning out of the major projects as well that's

[3:03:08] Voice 10: where we're going to really leap ahead okay

[3:03:11] Voice 6: thanks i i would like to i mean this one here has

[3:03:15] Voice 6: has explicitly got it in the business case.

[3:03:17] Voice 6: So I think this is quite an important one,

[3:03:20] Voice 6: but yes, we'll discuss it in regional planning.

[3:03:22] Voice 6: Thank you.

[3:03:23] Voice 6: Trustee Peterson.

[3:03:27] Voice 16: Yeah, thank you, Chair.

[3:03:28] Voice 16: I just noted in the briefing here,

[3:03:38] Voice 7: pardon me, where is it?

[3:03:44] Voice 16: Jeez, okay.

[3:03:47] Voice 16: Capacity funding for First Nations engagement

[3:03:49] Voice 16: and public engagement account

[3:03:51] Voice 16: account for two thirds of funds requested

[3:03:53] Voice 16: by local trust committees, which is over $300,000.

[3:03:58] Voice 16: Again, the significant funds of these project requests,

[3:04:07] Voice 16: this is important work.

[3:04:09] Voice 7: What page are you

[3:04:10] Voice 16: on? Pardon me?

[3:04:10] Voice 16: What page are you on?

[3:04:13] Voice 16: Sorry, on the 141 in the top of the summary there.

[3:04:21] Voice 9: um

[3:04:22] Voice 16: and i just again i think that this is uh you know the problem the province uh gave a a grant

[3:04:33] Voice 16: um to islands trust of 150 000 it's got a bit of specificity around the intended uses of that

[3:04:42] Voice 16: i think when we look at these numbers i think there is a case to be made that as islands trust

[3:04:49] Voice 16: is doing this work on behalf of the province that it might be reasonable to request some more

[3:04:59] Voice 16: financial support from the province here. So it is that two thirds number jumped out at me. So

[3:05:05] Voice 16: just wanted to note that. Yeah.

[3:05:11] Voice 6: Within that grant, is there a restriction as to the rate at which

[3:05:15] Voice 6: you spend it over that five-year period or is it just is is there anything that directs you go ahead

[3:05:22] Voice 6: russ um

[3:05:24] Voice 10: thanks madam chair

[3:05:25] Voice 6: uh

[3:05:26] Voice 10: it's a five-year time frame and no we have to report out to the

[3:05:30] Voice 10: province annually so if we spent it all the whole 150 in one fell swoop we'd report out we spent the

[3:05:35] Voice 10: whole 150. um and if you know for as a placeholder we've got thirty thousand dollars um identified

[3:05:42] Voice 10: We have put some time into, and I think this is going to be a robust trust council discussion, on how we parse that funding out vis-a-vis, you know, tax dollars that are allocated towards the reconciliation function at the Allens Trust.

[3:05:58] Voice 10: So if you keep in mind that the administrative functions of reconciliation tend to be tax-based funding, and these grants are either towards protocol agreements or engagement.

[3:06:09] Voice 10: engagement and in negotiating with the province we wanted to widen that as much as we could

[3:06:16] Voice 10: to include as many opportunities it does us no good if we get 150 000 for a protocol agreements

[3:06:23] Voice 10: and one nation wants to send sign a protocol agreement because our relationships aren't

[3:06:27] Voice 10: robust enough um so engagement i think and we'll bring we'll have this conversation with all of you

[3:06:35] Voice 10: I think engagement can reasonably be seen as to be large projects of the Islands Trust, where we're looking at long-term land use planning outcomes, where significant discussion with First Nations would lead to how those documents are applied over the next 5, 10, or 15 years.

[3:06:57] Voice 10: and that some of that funding of that 150 could be applied to, let's call it, large project capacity funding.

[3:07:08] Voice 10: But there's also engagement and relationship building, which the province was more specific about

[3:07:16] Voice 10: or wanted to ensure occurred, which would be less outcome-oriented and more relationship and engagement-based.

[3:07:26] Voice 10: So there's a series of potential, you know, there was talk of having a feast, getting together with many nations at one time, a forum, you know, significant opportunities for understanding that those funds could be allocated towards.

[3:07:45] Voice 10: It is not sort of daily life work. It's not capacity funding for everyday referrals. That would not pass the bar.

[3:07:57] Voice 10: So, just getting back to your point as quickly as I can, probably too late to say a short story, I think there is the opportunity to allocate those funds to some of the larger projects that we have in place that would require $10,000 or $15,000 of engagement funding, and that would deliver long-range planning instruments to the trust.

[3:08:21] Voice 6: Okay, thank you. So, just to follow up on what Tim said. So, Stefan, are you saying that of the 471,000, two-thirds of that is for prestations, engagement and capacity funding? Is that what I'm hearing?

[3:08:39] Voice 2: Not quite. Got the two-thirds right, but that 471 includes the Regional Planning Committee

[3:08:46] Voice 2: projects. So, you'd have to exclude that from the total. So, Regional Planning Committee is-

[3:08:52] Voice 6: Okay, the housing.

[3:08:53] Voice 2: Right. So, we have a total 330 for

[3:08:56] Voice 6: LDCs is

[3:08:58] Voice 2: roughly 220. So, and

[3:09:01] Voice 2: those are just rough numbers.

[3:09:03] Voice 6: That's significant, isn't it? Yeah.

[3:09:06] Voice 6: It

[3:09:07] Voice 2: certainly sounds significant, does it not?

[3:09:09] Voice 2: And so I'm not sure if we're in the feasibility report.

[3:09:12] Voice 2: We certainly have been discussing the feasibility report that I drafted,

[3:09:15] Voice 2: which is item 7249 on your agenda.

[3:09:20] Voice 2: And if we are doing that, I keep hearing discussions

[3:09:24] Voice 2: revolving around what I put in the follow-up section, page 144.

[3:09:29] Voice 2: And you'll note that I recommended, or I didn't recommend,

[3:09:32] Voice 2: men, but I suggested that the Financial Planning Committee, the few next steps is the Regional

[3:09:39] Voice 2: Planning Committee will be reviewing LDC and RPC projects for screening against their own draft

[3:09:45] Voice 2: criteria for recommendations of approval. We recognize that the timing may not be perfect,

[3:09:50] Voice 2: but this is a new thing and this is a draft process that we're working through. As Russ

[3:09:56] Voice 2: likes to say, we'll exercise that new muscle and get better at it next year. But the other two are

[3:10:01] Voice 2: what i'm hearing at and that's the financial complete financial planning committee may seek

[3:10:06] Voice 2: feedback about the salt spring island local trust committee projects for consideration of

[3:10:12] Voice 2: consolidation timelines and deliverables with with in light of the complete communities grant

[3:10:18] Voice 2: the next one about feedback on the feasible application of the 150 000 first nations

[3:10:24] Voice 2: engagement grant so all that's to say is we don't have that information you're talking about it be

[3:10:30] Voice 2: be happy to report back. And I think if I heard Russ correctly, going to Trust Council to talk

[3:10:35] Voice 2: about that, the allocation of the First Nations Engagement Grant is forthcoming. So this is all

[3:10:41] Voice 2: to say, we don't quite have the answers at this moment, but we will definitely be advancing those

[3:10:45] Voice 2: discussions and bring it to Trust Council for further information.

[3:10:50] Voice 6: So do we need to make a

[3:10:52] Voice 6: a motion that these follow-up option options become real and they are required and with a

[3:10:59] Voice 6: deadline or is it sufficient that you have it in here i

[3:11:04] Voice 2: would recommend a resolution i'm kind of

[3:11:06] Voice 2: resolutions person that's how i track work um i don't think we need a deadline i think the

[3:11:10] Voice 2: deadline's understood but for you know for uh i think a resolution uh seeking feedback from the

[3:11:18] Voice 2: salt spring island local trust committee may be helpful it puts it on their plate

[3:11:21] Voice 2: as well as a follow-up on the first nations engagement grant although i might i would

[3:11:27] Voice 2: defer to uh ceo hudson pillar he may be already planning to take that to trust council and

[3:11:32] Voice 2: so maybe we

[3:11:33] Voice 6: don't bring it to

[3:11:34] Voice 2: this table i'm not sure

[3:11:34] Voice 6: okay trustee patrick i mean the trustees

[3:11:39] Trustee Patrick: have already asked staff to coordinate the two projects and have asked for a detailed work plan

[3:11:44] Trustee Patrick: And we were hoping to see it this month. Apparently, it may be coming next month. But that's been the key thing. We absolutely see the two projects being linked together as much as possible. So hopefully the work plan will solve that issue if we see it.

[3:12:04] Voice 6: Okay. So then perhaps the third one, the Financial Planning Committee, to ask for feedback on the feasibility of the application of the First Nations Engagement Grant. What would be the turnaround time on a request like that?

[3:12:22] Voice 6: Well,

[3:12:23] Voice 10: a couple of things. I don't know whether it's financial planning committee's responsibility area to be, you know, you'd be considering the $150,000, but what Trust Council has to wrap its mind around is how are they going to advance their reconciliation work and what funds should be, will drive which projects.

[3:12:43] Voice 10: projects so i think it's that question at a trust council level um and you know the the financial

[3:12:51] Voice 10: elements would then fall out from that and what i mean by that is if we have six ocp reviews

[3:12:59] Voice 10: that are in the offing let's just say and we know that there's a in in this time there is both

[3:13:09] Voice 10: a need and a want to have substantial discussion and engagement with nations and we have some funds

[3:13:17] Voice 10: though limited that we could bring to bear this funding might be a limiting factor along with

[3:13:23] Voice 10: staff time on how many ocps or projects that you can take on at one time or another

[3:13:30] Voice 10: um so i think the trust council itself is going to have to um work with this in terms of a spec

[3:13:36] Voice 10: so the discussion of the 150,000 dollars has an element of financial planning committee

[3:13:44] Voice 10: consideration by all means associated with it but the same conversation needs to be had at a trust

[3:13:49] Voice 10: council level i would recommend it

[3:13:52] Voice 7: thank you patrick well this

[3:13:57] Trustee Patrick: is we're back to gosh i wish

[3:13:58] Trustee Patrick: we had the corporate plan a little bit more mature because that was one of the as a strategic

[3:14:02] Trustee Patrick: objective updating our ocps this is a trust council strategic objective uh and then it

[3:14:09] Trustee Patrick: It becomes a staff question of how many can we do in a year and then which which ones are, you know, which which ones have the capacity,

[3:14:16] Trustee Patrick: which local trust committees have the capacity to take it on or the ability.

[3:14:20] Trustee Patrick: So, you know, we can look at these things bottom up or top down.

[3:14:23] Trustee Patrick: And we've been doing it bottom up for so long and it's really looking forward to the day that we can be doing it from top down.

[3:14:31] Voice 6: Yeah. Thank you. With respect to the First Nations funding, I don't think the question is either or.

[3:14:38] Voice 6: I think it's a question of just finding out what constraints, if any, there are on how we would use that.

[3:14:47] Voice 6: And maybe that's clear to you already, but if it's not...

[3:14:50] Voice 10: It is not completely clear. We need political direction around that.

[3:14:54] Voice 10: And we can provide, you know, insight and the guide rails that we think exist.

[3:15:00] Voice 10: But no, it's not for us to determine exactly those things.

[3:15:04] Voice 10: so

[3:15:05] Voice 6: are you recommending that it shouldn't come from financial planning but we can put it forward

[3:15:10] Voice 6: even if it has to be discussed at trust council we can make this motion the third part of the

[3:15:18] Voice 6: follow-up that stephan has suggested just to get the ball rolling would that be appropriate

[3:15:24] Voice 6: yeah

[3:15:25] Voice 10: i don't think there's anything particularly wrong with that i just want to make sure that i'm

[3:15:29] Voice 10: letting you know that it wouldn't end it um yeah the funding of reconciliation does is not a is a

[3:15:34] Voice 10: content question it's not it's not a financial

[3:15:37] Voice 6: question solely yeah but we don't say where we're

[3:15:40] Voice 6: going to apply it would we say the feasibility the feasible application is is pretty broad

[3:15:46] Voice 6: yeah yeah so would anybody like to make a motion about that just to tick that box of the third

[3:15:54] Voice 6: would anybody else like to speak to that stefan do you want to say something before we

[3:15:59] Voice 6: Thank

[3:16:00] Voice 2: you, Madam Chair. I just want to point out, I didn't correct Trustee Peterson. You know, the sentence that he was quoting in the briefing was that capacity funding for First Nations engagement and public engagement account for two thirds. So it wasn't just First Nations engagement. That was a summary of the two.

[3:16:20] Voice 2: too. My point when I wrote that was to ensure that you understand that engagement as a whole

[3:16:24] Voice 2: was the driver of the costs. And those two costs are separated. So my apologies for not making that

[3:16:31] Voice 2: clear. It's not, in fact, $200,000 just for First Nations engagement. In fact, when I'm looking at

[3:16:37] Voice 2: my very crude spreadsheet on the side, my breakdown is actually public engagement as $136,000

[3:16:44] Voice 2: and First Nations is $107,000, if you want to get the more precise numbers.

[3:16:48] Voice 2: fair

[3:16:49] Voice 6: enough thank you for that clarification um trustee peterson oh

[3:16:55] Voice 16: just that the um

[3:16:59] Voice 16: sorry i've lost my page here just that the the number um the two-thirds of that 400 and

[3:17:07] Voice 16: something was uh in the 314 range

[3:17:14] Voice 7: yep i think we're at cross purposes here

[3:17:20] Voice 6: and maybe Stefan and Trustee Peterson can sort out their spreadsheets not not to to make little

[3:17:29] Voice 6: of your query but I think we've we've kind of reached a conclusion on it and we is that

[3:17:35] Voice 6: reasonable yeah are you happy enough Trustee Peterson would you like more clarification from

[3:17:41] Voice 6: Stefan no

[3:17:43] Voice 16: no that's fine I just uh sure sometimes the numbers make uh more sense and sometimes

[3:17:49] Voice 16: there's just some questions yeah

[3:17:51] Voice 6: okay well i do have one uh so so let's get this done first so

[3:17:58] Voice 6: would anybody like to make a motion uh that the financial planning committee uh will seek staff

[3:18:04] Voice 6: feedback on the feasible application of the 150 000 first nations engagement grant received from

[3:18:13] Voice 6: the ministry of municipal affairs nope

[3:18:20] Voice 7: i will move that okay

[3:18:26] Voice 14: you worded it it sounds so great i'm

[3:18:29] Voice 14: i support the the intent of the resolution i just didn't have the wording so well i just read out

[3:18:35] Voice 14: stefan's okay

[3:18:37] Voice 6: thanks and uh trustee peterson is that you seconding it um

[3:18:42] Voice 16: i i'm okay with

[3:18:44] Voice 16: With seconding it, I just wanted to just make sure that we're clear on this because I thought that I heard the CAO suggest that this actually needs to go to Trust Council.

[3:19:00] Voice 16: So in terms of reporting back on this feasible application, the Financial Planning Committee is requesting that, but where should the reporting go?

[3:19:12] Voice 16: go so

[3:19:13] Voice 6: we can add in um to be uh presented at trust council how about that okay

[3:19:23] Voice 7: good and then

[3:19:24] Voice 7: you second it correct yes nuts

[3:19:29] Voice 7: okay good uh robert have you got the gist of that sufficiently

[3:19:33] Voice 7: i think to be presented or to be provided to trust council is that

[3:20:00] Voice 11: what the committee was

[3:20:01] Voice 11: uh well

[3:20:02] Voice 6: it's i think staff will provide it to trust council not financial planning committee

[3:20:06] Voice 6: but um and we'll seek super to be provided to trust council i

[3:20:14] Voice 7: think would be better

[3:20:16] Voice 7: comma to be provided to trust council i think we need a comma i

[3:20:34] Voice 6: think it sounds like the grant is

[3:20:35] Voice 6: going to go to trust council

[3:20:36] Voice 7: yeah

[3:20:39] Voice 6: okay does that make sense to everyone anyone want

[3:20:42] Trustee Patrick: to add to or

[3:20:44] Trustee Patrick: edit that i just have a question on says on the feasible application is it is it meant to be are

[3:20:50] Trustee Patrick: we look we're looking for kind of the highest and best use is that uh really the or

[3:20:55] Voice 6: the um well

[3:20:57] Voice 6: i suppose the feasible applications but yes if you have another phrase that would also be good

[3:21:02] Trustee Patrick: yeah i don't know what that i just was trying to make sure what we're trying to look at the best

[3:21:05] Trustee Patrick: use of this of this grant or or you know just it's the is it the feasible

[3:21:11] Voice 12: use i'm just looking for

[3:21:12] Voice 12: the

[3:21:12] Trustee Patrick: right words i don't know what they are

[3:21:14] Voice 12: grant allocation perhaps allocation

[3:21:18] Voice 7: of grant funds

[3:21:19] Voice 7: just remove feasible okay appropriate i

[3:21:36] Voice 10: understand it

[3:21:38] Voice 6: okay fair enough uh capital

[3:21:41] Voice 6: so that's okay so um trustee elliott you want to review that and uh it's okay with you it is

[3:21:48] Voice 6: all good with me thank you oh great okay and trustee peterson you seconded it are you okay

[3:21:54] Voice 6: OK,

[3:21:54] Voice 16: so I'm satisfied with that. Thank you.

[3:21:56] Voice 6: Sure. OK, so it's been moved and seconded.

[3:22:01] Voice 6: You've captured that, Robert. And then, OK, I call for a vote.

[3:22:07] Voice 6: Those in favour,

[3:22:09] Voice 7: raise your hands.

[3:22:17] Voice 6: OK, that looks like it is. And me.

[3:22:21] Voice 6: So I should raise my own hand. Yes. So that looks like it's carried unanimously. Thank you.

[3:22:25] Voice 6: okay i have one specific question uh stefan in your um feasibility report you talk about um

[3:22:38] Voice 6: i'm looking at the hornby um relationship building business case and you talk about 300 hours

[3:22:45] Voice 6: and i think in the business case there's 600 uh do you want to make a comment on that

[3:22:53] Voice 6: I think I could have made a mistake.

[3:22:56] Voice 2: So your question is, why is there a discrepancy between the $600 in the business case and my table saying $300?

[3:23:02] Voice 6: Thank you for rephrasing that.

[3:23:05] Voice 6: Sure.

[3:23:06] Voice 2: Which is so I understand the question.

[3:23:08] Voice 2: So, yeah, the discrepancy was, you know, it's a nuance of doing these feasibility reports.

[3:23:13] Voice 2: I'll just tell you this was the second time I've done it.

[3:23:15] Voice 2: And the first time I did it was with my hair on fire.

[3:23:17] Voice 2: and so this time what I did was I tried to simplify it as much as possible be as clear as

[3:23:24] Voice 2: possible and for this particular business case Hornby has a unique ask to build relationships

[3:23:34] Voice 2: with First Nations but with no real understandable no targeted outcome they just want to mature the

[3:23:42] Voice 2: relationship which is a great laudable goal and when doing the assessment of staff time

[3:23:46] Voice 2: It seemed like a lot of that staff time, at least half in my assessment, wasn't going to be planning services, but in fact, probably trust area services or similar.

[3:23:55] Voice 2: And so what I did is I allocated planning services time to the planning services feasibility report and excluded the other.

[3:24:03] Voice 2: And I recognize I did that primarily just for this application, because you'll note each business case has little snippets of assignment to other departments.

[3:24:12] Voice 2: But this one was of a substantive nature, and so I thought it warranted sort of a substantive cut.

[3:24:19] Voice 2: But, of course, I'm welcome to put that back in there if you think that makes more sense to put it back in.

[3:24:25] Voice 2: It would change my assessment of total hours available, and then I would be seeking more resources.

[3:24:31] Voice 6: No, that's fine.

[3:24:32] Voice 6: But I think maybe a star and a note just to cross-reference what's in the business case would be helpful.

[3:24:40] Voice 6: I

[3:24:41] Voice 9: can do that.

[3:24:42] Voice 6: Yeah, thank you very much. Okay. So, any other questions on the Planning Services, the Projects Feasibility Assessment briefing before we move on? Nope. Okay. Well, it must be a terrific budget because you're all very quiet.

[3:25:03] Voice 6: it okay thanks um we're moving on now to section 7.2.5 the itc board budget request briefing oh

[3:25:15] Voice 6: trustee patrick go ahead i'm

[3:25:16] Trustee Patrick: wondering if this would be the right time to revisit and make sure

[3:25:19] Trustee Patrick: we didn't because i think on the briefing before we didn't really think about looking at trust

[3:25:23] Trustee Patrick: like trust council meetings i know that's one thing i'd like

[3:25:26] Trustee Patrick: to uh ask about is this the right

[3:25:29] Voice 6: right

[3:25:29] Trustee Patrick: time yeah let's let's revisit that before we move on then please yeah good idea i know from

[3:25:35] Trustee Patrick: a trust council meeting perspective um you know i'm i think to me my understanding of today's

[3:25:41] Trustee Patrick: meeting is sort of to understand the lay of the land and ask for more information and direction

[3:25:46] Trustee Patrick: so that our next uh fpc meeting would be more in line with any you know more corrections or things

[3:25:53] Trustee Patrick: if necessary so i look at the trust council meeting i know it's it's grown to thirty thousand

[3:25:58] Trustee Patrick: dollars a meeting um would it be appropriate to ask i don't know if we're asking ec or whoever

[3:26:05] Trustee Patrick: is there to sort of revisit um you know was the aspiration of having four meetings in person

[3:26:13] Trustee Patrick: to on islands um you know too aspirational too uh overwhelming um and that you know is there

[3:26:23] Trustee Patrick: an opportunity to revisit that decision are there other options or combinations of meetings that

[3:26:28] Trustee Patrick: That may be more efficient and save us some money, but also save staff their lives.

[3:26:37] Voice 6: Yeah, I thought last year when we had the discussion about having four for the first year, it was built in that it would drop to two this year, as far as I remember.

[3:26:53] Voice 6: And I see that there's four actually in the budget.

[3:26:56] Voice 6: so okay uh trustee peterson yeah

[3:27:03] Voice 16: thank you chair i i don't recall that we had uh determined uh what

[3:27:08] Voice 16: was going to happen uh next year in terms of trust council meetings but uh i i do want to i want to

[3:27:14] Voice 16: appreciate trustee patrick's point and that there are there's a financial cost but there's also a

[3:27:21] Voice 16: staff capacity issue around um organizing meetings in general but that that that is um

[3:27:32] Voice 16: accentuated greatly by the logistics on islands um so just that that's

[3:27:39] Voice 16: there there's the staff you know the burnout if you will or uh heroics factor um and then

[3:27:49] Voice 16: there's financial factor i

[3:27:52] Voice 6: agree and i look at the um the logistics of the technology i mean

[3:27:56] Voice 6: that's a huge um you know step up on what might have had to be done in the past when you

[3:28:02] Voice 6: went on tour basically yeah so um and

[3:28:08] Voice 16: then just my my um my my main point though is uh it was

[3:28:14] Voice 16: It was at Trust Council that made the determination last year

[3:28:21] Voice 16: about what that meeting schedule was going to look like,

[3:28:24] Voice 16: and it would be my assumption that that would be

[3:28:26] Voice 16: Trust Council's decision once again coming forward.

[3:28:31] Voice 6: But we could make a recommendation, I believe.

[3:28:35] Voice 6: Anyway, yeah.

[3:28:36] Voice 6: Trustee Elliott?

[3:28:39] Voice 14: I just see the CAO has his hand up.

[3:28:41] Voice 14: I don't know if he's got an answer to that.

[3:28:43] Voice 10: You go ahead, Trustee Elliott.

[3:28:46] Voice 14: This is a conversation that is alive, to use someone's expression. I hope I'm not going to parrot the CAO too much. Please don't parrot the CAO.

[3:28:56] Voice 9: um

[3:28:57] Voice 14: yeah ec is discussing this and so our next meeting november 1st um is to sort of plan the

[3:29:03] Voice 14: plan in um chair locum's words for december and perhaps a resolution from this committee

[3:29:12] Voice 14: with a recommendation to give some direction to trust council in december because it's trust

[3:29:19] Voice 14: Council's resolution. But what does that recommendation need to be based on? We need

[3:29:26] Voice 14: some numbers. So does this committee need to request hard numbers on the cost of the South

[3:29:36] Voice 14: Pender experience versus Gabriela versus Nanaimo? And then we can have that information ready for

[3:29:44] Voice 14: for Trust Council to debate

[3:29:46] Voice 14: and we can make a decision for the next year.

[3:29:52] Voice 7: Trustee Yates.

[3:29:55] Voice 17: Thank you, Chair Boland.

[3:29:56] Voice 17: I think we do need some hard numbers.

[3:29:58] Voice 17: I have two comments.

[3:30:00] Voice 17: um in previous decades the planning of having council meetings on the smaller islands as well

[3:30:08] Voice 17: as the bigger ones as well as in victoria i don't think was done by one person so i can really

[3:30:16] Voice 17: understand the staff burnout on trying to plan the council meetings especially on the smaller

[3:30:22] Voice 17: island so that's one comment but my other comment is maybe they like i totally do not agree with

[3:30:31] Voice 17: council on zoom i really feel we need to meet in person four times a year as council however

[3:30:39] Voice 17: maybe we need to be looking more at nanaimo victoria i don't know maybe just salt spring

[3:30:46] Voice 17: and Gabriela. That's a real shame that trustees do not get to see the other islands that they

[3:30:55] Voice 17: are working for. But if that's, but you know, budget constraints are also very real. And so

[3:31:02] Voice 17: is staff burnout. And I really get how hard it is to plan those council meetings on the smaller

[3:31:08] Voice 17: islands. So those are just my two comments.

[3:31:14] Voice 6: Okay, thank you, Trustee Graham.

[3:31:19] Voice 15: Yeah, thank you. I recall the conversation that Trust Council had last year recommending the meeting in person.

[3:31:27] Voice 15: And one of the reasons, I think, was so that we could get to know each other.

[3:31:30] Voice 15: So much of the decision making that we enjoy is face to face with our co-trustees.

[3:31:37] Voice 15: And that's worked out really well, I think, this term.

[3:31:41] Voice 15: This is going to be a really tough year to reduce the budget, obviously.

[3:31:48] Voice 15: why could we have island meetings every second year we're a four-year term we don't necessarily

[3:31:56] Voice 15: have to take each year and use each year as a four in-person meeting I appreciate the fact

[3:32:03] Voice 15: that zoom meetings are they certainly don't have the same quality but as a decision-making tool

[3:32:08] Voice 15: they're quite good so that would be my suggestion as we alternate the on island trust council

[3:32:16] Voice 15: also meetings with zoom meetings strictly to capture some of the budget wins thanks

[3:32:26] Voice 7: uh trustee luckham yeah

[3:32:30] Trustee Luckham: um just in reflecting on the conversation here and the desire for

[3:32:36] Trustee Luckham: a financial planning committee to provide some direction i think um that you know certainly

[3:32:43] Trustee Luckham: certainly management of a decision about the location and frequency of meetings is covered

[3:32:53] Trustee Luckham: in policy or covered by trust counsel in terms of its decision making, as was demonstrated in this

[3:32:59] Trustee Luckham: last cycle. And the actual facilitation of that happens at the executive committee under the

[3:33:11] Trustee Luckham: the direction of council.

[3:33:12] Trustee Luckham: And as Trustee Elliot has just said,

[3:33:16] Trustee Luckham: and thank you for quoting me there, let's plan the plan.

[3:33:20] Trustee Luckham: I think what we've come to realize,

[3:33:24] Trustee Luckham: I've come to realize is that we really need to pay

[3:33:26] Trustee Luckham: a lot more attention to how it is we're doing it,

[3:33:29] Trustee Luckham: where it is we're doing it, the frequency of doing it.

[3:33:31] Trustee Luckham: And certainly there's lots of other conversations

[3:33:34] Trustee Luckham: that are out there about the regularity of the meetings,

[3:33:38] Trustee Luckham: but that's another case in point.

[3:33:41] Trustee Luckham: But I think that I would enjoy some kind of a recommendation about considering the number of in-person meetings, for instance, in any given year.

[3:33:56] Trustee Luckham: And then that advice would be taken into consideration in the deliberations that executive committee is going to have at its next formal meeting.

[3:34:07] Trustee Luckham: And so I'm just too, I'm worried about direction being provided and numbers being directed that there's too many people in the pot that might slow the process down, because I think the other thing about the time is slipping by quickly, and we need to have a plan in place for December, and we, my desire and executive committee is supporting that desire is that we really need to look closely at how we're actually conducting each of the meetings and then indeed setting up a plan for next year.

[3:34:37] Trustee Luckham: year in order to determine the the method that we hold meetings.

[3:34:46] Voice 6: Thanks Peter, just a time check

[3:34:48] Voice 6: here we still have to do the Conservancy Board budget and we have a couple of other discussions

[3:34:54] Voice 6: that we're in as new business so it's 1.36. Is everybody okay with going to 3.15? Any objections?

[3:35:03] Voice 6: projections i'd

[3:35:04] Voice 10: like to provide a bit of professional advice around this last topic

[3:35:09] Voice 10: oh

[3:35:10] Voice 6: that's that's no problem i just see yeah everybody's okay with 315 okay thank you very

[3:35:15] Voice 6: much everybody okay uh i've got my hand raised i need to leave at three okay okay thanks i think

[3:35:23] Voice 6: we'll still have a quorum and we'll be hopefully down to the schedule of the fbc meetings etc by

[3:35:29] Voice 6: then thanks well

[3:35:33] Voice 10: thanks madam chair just uh i think relatively quickly by policy and common

[3:35:38] Voice 10: sense um trust council has to decide when and when is quite linked to where its trust council

[3:35:47] Voice 10: meetings will occur in the following year and they have to do that by december so you're almost

[3:35:55] Voice 10: having to budget and mentally spend before march 31st julia might leap onto the screen at this

[3:36:03] Voice 10: point i'm not sure so and of course it's important for us first to identify the trust council meeting

[3:36:10] Voice 10: dates and then the ec meeting dates right and then council committee and local trust committee

[3:36:19] Voice 10: date so if you can imagine the complexity of that calendar um that's why it needs to be done

[3:36:25] Voice 10: earlier and in fact we might be a meeting late on getting or having that conversation

[3:36:30] Voice 10: i'm working on a report right now that indicates when in march june september and december 2024

[3:36:37] Voice 10: the trust council meetings are and we have a pretty good feel for the ec meetings and staff

[3:36:42] Voice 10: working on the other ones but in december you're gonna it would be good to know um

[3:36:47] Voice 10: um exactly the question you're debating so

[3:36:52] Voice 6: uh russ with all due respect i think we're talking

[3:36:55] Voice 6: about the in-face versus virtual rather than the number of meetings etc at this stage so i think

[3:37:02] Voice 6: it's

[3:37:02] Voice 10: not a number of meetings it's if you in december you're gonna go it's four live meetings

[3:37:09] Voice 10: in locations and they're gonna cost thirty thousand dollars each okay i think

[3:37:15] Voice 10: or something

[3:37:16] Voice 10: I

[3:37:16] Voice 6: think there are three types of meetings. There's one virtual, there's one that's face-to-face, and face-to-face has two costs, either a moderate cost, sticking to large locations, or an increased cost. So numbers to describe those differences.

[3:37:36] Voice 14: point of order i'm sorry but we we need to continue having this discussion in a structured

[3:37:41] Voice 14: way so people have their hands

[3:37:42] Voice 14: raised and i have a resolution um that

[3:37:45] Voice 14: might address this thanks

[3:37:46] Voice 6: okay no problem i suppose i was carried away answering us sure no problem trustee elliott go

[3:37:51] Voice 6: ahead

[3:37:52] Voice 14: so um can fpc request staff to provide a briefing on the true costs in terms of dollars

[3:38:00] Voice 14: and staff capacity on holding in-person trust council meetings in 2023-24 versus smaller island

[3:38:09] Voice 14: locations versus electronic only meetings for consideration of trust council in December

[3:38:14] Voice 14: and that way we can have the discussion at trust council but we'll have actual numbers

[3:38:19] Voice 14: to back that up I second that I did send it to Robert so he could maybe put it on the screen

[3:38:30] Voice 14: but i put it in the chat um as

[3:38:33] Voice 7: well and thanks trustee elliot we were getting into the weeds

[3:38:43] Voice 7: i

[3:38:44] Voice 8: appreciate the call to order okay

[3:38:51] Voice 7: so that motion is has been moved and seconded

[3:39:01] Voice 6: and i'll call for a vote all those in favor raise your hands you want to have discussion or are we

[3:39:07] Voice 6: we're just voting. Oh, I beg your pardon.

[3:39:09] Voice 6: Is anybody? Discussion first? Okay, lower your hands

[3:39:12] Voice 6: and we'll go for discussion first. Okay, Trustee Luckham?

[3:39:20] Trustee Luckham: Yeah, there were a bunch of hands up

[3:39:21] Trustee Luckham: before me, but take advantage of the opportunity. I just, in terms of the complexity of doing this,

[3:39:29] Trustee Luckham: if I'm not mistaken and included in this report, is some ballpark numbers. We do know how much

[3:39:37] Trustee Luckham: these meetings cost is that uh so through the chair to staff is uh that information already

[3:39:44] Trustee Luckham: readily available for us

[3:39:46] Voice 10: it's it's somewhat available and we've probably in my years at

[3:39:52] Voice 10: the trust we've done this report four times um in different versions um so at that order of

[3:40:02] Voice 10: magnitude yes but i will point this out if it's to land on the november 8th financial planning

[3:40:08] Voice 10: committee meeting date and it's seven days before that there's no one at the islands trust to do

[3:40:14] Voice 10: this report so that's just a that's a that's a challenge so this will be coming to if it's

[3:40:23] Voice 10: because i think november 8th is the last time you meet correct me if i'm wrong julia between

[3:40:28] Voice 10: now and december do we meet again fpc no so it's good to have that direction

[3:40:36] Voice 10: the primary person who has that knowledge is um not available so we'd have to look at different

[3:40:46] Voice 10: means to to get it and i'm away for a week so it would be a late item to fbc i believe it's

[3:40:54] Voice 6: for consideration at trust council can it not just go directly to trust council to inform the

[3:40:59] Voice 6: discussion then

[3:41:00] Voice 10: it's it certainly could

[3:41:01] Voice 6: okay let me go back then to trustee patrick go ahead

[3:41:07] Trustee Patrick: No, I understand the shortness. I mean, to me, it kind of falls on FPC to make, we would either make a recommendation to Trust Council. Trust Council would then act on it. If we can't have this information to Trust Council, then Trust Council will spend ad nauseum debating it and thinking about it. So

[3:41:26] Voice 7: it's just a timing issue.

[3:41:33] Voice 7: Okay. Julia, go ahead.

[3:41:36] Voice 7: Yeah,

[3:41:36] Voice 12: just responding to the question around whether or not we have the numbers. So on the finance side of things, we will be able to look at the costing of some of the meetings that have taken place recently, where we sometimes run into struggle if we're looking for a really in-depth analysis of some of the smaller islands.

[3:41:54] Voice 12: We may not have met on those islands for a number of years, and in those years there may be significant inflation that has happened for costs we would be incurring.

[3:42:03] Voice 12: In those instances, we can provide an estimate of what the lift might be from sort of maybe five years ago, but that does require some time.

[3:42:13] Voice 12: So we'll do what we can. If there's an opportunity to get something in draft to FPC in November, we'll try and make that happen, but otherwise it'll be a council discussion.

[3:42:22] Voice 12: discussion okay

[3:42:23] Voice 14: trustee elliot thanks um i wasn't thinking like a five year back sort of analysis

[3:42:30] Voice 14: i think we've got a really good case studies with the last four trust councils so if we could just

[3:42:35] Voice 14: rely on um the information we have this is this is the current reality we're living in so that was

[3:42:42] Voice 14: all i was hoping for awesome definitely more achievable yeah thank you yeah

[3:42:47] Voice 6: definitely i i

[3:42:49] Voice 6: I think that's, yeah, we have a good representative sample

[3:42:53] Voice 6: from just this last year.

[3:42:55] Voice 6: Okay, guys, ready to vote?

[3:42:58] Voice 6: All those in favour, raise your hands.

[3:43:02] Voice 7: And me.

[3:43:05] Voice 7: Great, thank you.

[3:43:06] Voice 7: I think that's unanimous.

[3:43:09] Voice 7: You got that, Robert?

[3:43:11] Voice 7: Yeah.

[3:43:15] Voice 7: Okay, right.

[3:43:16] Voice 6: Back on track.

[3:43:18] Voice 6: So I think we are now ready to go to the Ireland's Trust Conservancy

[3:43:23] Voice 6: Board budget request.

[3:43:24] Voice 6: request um who's going to take us through that claire are you available or

[3:43:30] Voice 7: anybody else

[3:43:38] Voice 7: julia would you like to speak to

[3:43:40] Voice 6: it uh

[3:43:41] Voice 12: director freighter is on the line she'll be the one

[3:43:43] Voice 12: uh walking us through this i think oh there she is yeah okay

[3:43:49] Voice 12: sorry all my

[3:43:50] Voice 4: my zoom decided to stop

[3:43:52] Voice 4: working right at that

[3:43:53] Voice 6: no and sorry we kind of we kind of walked up to the plate and then we went

[3:43:58] Voice 6: away and then you say you were probably thinking oh i know they're going to actually so thank you

[3:44:04] Voice 6: claire for your patience no

[3:44:05] Voice 4: problem well thank you um yes today i'll be speaking to the conservancy

[3:44:09] Voice 4: funding request on um on behalf of the board but we'll note that you do have at least two board

[3:44:14] Voice 4: members in this meeting today um so just um want to speak to the fact that the requests generally

[3:44:22] Voice 4: um in terms of operational needs are fairly modest i think we're looking at about a 20

[3:44:27] Voice 4: it's going to find my number here about a $26,000 lift for just the operational costs

[3:44:33] Voice 4: driven mainly by an increase in contracts for records management and also some new safety

[3:44:41] Voice 4: devices that are being brought in to support staff in the field and then every year you have

[3:44:46] Voice 4: we have a formula that supports an increase in property management to support monitoring and

[3:44:51] Voice 4: management that is resulting in a just over $6,000 increase to reflect new properties that

[3:44:58] Voice 4: have been taken on in the prior year. So those are the highlights. So perhaps I'll pause there

[3:45:04] Voice 4: and then I can speak more about the board's request around staffing to see if there's any

[3:45:07] Voice 4: questions around this particular budget. May

[3:45:14] Voice 6: I ask a question? Sure. It's not exactly here,

[3:45:19] Voice 6: but it was yeah it was um i think it was in the budget summary it was um the expenses for the

[3:45:28] Voice 6: islands trust conservancy could you tell me what's included in expenses because it seemed like it was

[3:45:34] Voice 6: quite a lot for the number of staff but maybe it's other costs that i don't understand

[3:45:39] Voice 4: i'll

[3:45:41] Voice 4: need some help maybe from juliet to understand where it's rolled

[3:45:44] Voice 8: up into expenses am i wondering

[3:45:49] Voice 8: if that's i'm not

[3:45:51] Voice 4: sure where that's being put marie could we have to let me know on the agenda

[3:45:54] Voice 6: let's move on and and see if there are any other questions and i'll find where i thought where i

[3:45:59] Voice 6: had it and i can we can circle back to it um does anybody else have any questions for claire at this

[3:46:04] Voice 6: time okay trustee yates go ahead thank

[3:46:10] Voice 17: you chair boland um just a quick question on the hundred

[3:46:14] Voice 17: percent increase in board meeting expense i i am a board member and i'm i'm very happy to have

[3:46:21] Voice 17: have meetings I'm just wondering why it's double is it because there were fewer meetings or they

[3:46:27] Voice 17: were all on

[3:46:29] Voice 4: Zoom? So I'm having a quick look here and I think that's perhaps what Trustee or Chair

[3:46:34] Voice 4: Boland was looking at as I understand it there were a number of vacancies on the board so the

[3:46:38] Voice 4: board is now full with six members and I believe this accounts for a board request to have to to

[3:46:44] Voice 4: have budget for two in-person meetings because there's a number of new members and there's

[3:46:48] Voice 4: a desire for them to get to know each other um very

[3:46:52] Voice 6: good actually my question was around expenses

[3:46:55] Voice 6: of 300 000 so yeah 2800 doesn't cover it but um i find it it's it's possibly a roll-up of

[3:47:05] Voice 6: multiple things that go under the heading of expenses is not exactly you know conventionally

[3:47:12] Voice 6: we think of as expenses okay um is that Nancy did you

[3:47:17] Voice 6: have your hand up yeah

[3:47:18] Voice 3: I just wanted to

[3:47:20] Voice 3: help Claire out here so it's on the screen the 300 so the the 320,000 in expenses is in the

[3:47:29] Voice 3: budget column okay

[3:47:30] Voice 6: so okay everything there fair enough yes okay I got it from another another um

[3:47:38] Voice 6: dialogue anyway let's move on anybody else have any questions okay claire carry on thank you oh

[3:47:47] Voice 6: uh terrible and

[3:47:49] Voice 4: i see that trustee peterson had his hand up no

[3:47:52] Voice 16: why don't you continue i just have

[3:47:54] Voice 16: a comment and it can wait okay

[3:47:56] Voice 4: thanks okay so um with no further questions around uh the more

[3:48:02] Voice 4: operational budget the board has also passed a resolution and i believe you could move screen

[3:48:07] Voice 4: scroll to that Nancy on screen, asking staff to undertake evaluation of whether there's a need for

[3:48:15] Voice 4: additional staff capacity or other ways of solving property management. So they're looking for an

[3:48:23] Voice 4: analysis of property management needs. So a very general term relative to the available staff hours

[3:48:28] Voice 4: and they'd like a return to the board with a summary of analysis and available options.

[3:48:33] Voice 4: that work has I have started that work but it is not done so at this time to give you a sense of

[3:48:40] Voice 4: the budget we took a general estimate of what type of staff position might be helpful and we've

[3:48:44] Voice 4: simply put a placeholder number in your budget while I continue to undertake this work I'm going

[3:48:50] Voice 4: to try and have something done in time for your next meeting of course it would need to go through

[3:48:54] Voice 4: the board first so I am uncertain if I can achieve that but I'm really going to try such that you

[3:49:00] Voice 4: you can have some analysis to review at your next meeting, but I can't make any commitments at this

[3:49:04] Voice 4: time. But I'm doing my best to understand the issues that are at play, the various pressures

[3:49:10] Voice 4: and demands. I will note, as you can see in your GIS staff person business case, the lack of capacity

[3:49:17] Voice 4: for GIS is certainly contributing to challenges around property management. So that will be

[3:49:23] Voice 4: certainly part of the solution. But also, I will be looking to diagnose if there's additional

[3:49:29] Voice 4: staff needed in the conservancy to support the number of properties. I'm happy to take questions

[3:49:36] Voice 4: around that. And you've got

[3:49:36] Voice 8: two board members here as well who have been a part of those

[3:49:39] Voice 8: conversations.

[3:49:42] Voice 7: So questions for Claire and the board members? Trustee Patrick?

[3:49:52] Trustee Patrick: I guess that

[3:49:53] Trustee Patrick: just begs some questions on staff allocations and cost of conservancy. So when we use staff

[3:50:01] Trustee Patrick: Staff isn't factored into this.

[3:50:03] Trustee Patrick: So if your GIS person is doing Island Conservancy GIS work,

[3:50:12] Trustee Patrick: that's not factored in the cost of operating this arm.

[3:50:18] Voice 4: So it is in some, and maybe Julia could speak to this more clearly than I can,

[3:50:22] Voice 4: but there's an administrative allocation that Conservancy pays to that shared service

[3:50:27] Voice 4: that's shared with planning, and they pay a proportional portion of that shared service.

[3:50:31] Voice 4: us. So Conservancy does contribute to it.

[3:50:36] Voice 12: If I can supplement, I completely agree with

[3:50:40] Voice 12: Director Freider, but Trustee Patrick's further comment was also correct. It's not reflected in

[3:50:45] Voice 12: the direct costs that are seen on screen.

[3:50:49] Voice 6: Yeah, I think last year it was, it's proportional to the

[3:50:53] Voice 6: part of the entire budget that the ITC budget represents. And I think last year it was

[3:51:01] Voice 6: approximately 300 000 for the um costs allocated yeah okay um i have a question which is um i hope

[3:51:12] Voice 6: it'll come in the business case claire um i i don't really understand the staffing in the um

[3:51:19] Voice 6: conservancy changed over the last few years i think um positions were merged or people moved

[3:51:26] Voice 6: moved around and I just wonder if you can clarify within your business case and not right now

[3:51:35] Voice 6: exactly what the different staff elements are and how they're allocated that would be really helpful

[3:51:41] Voice 6: yes okay thank you any other questions so there is a risk that your business case won't be ready

[3:51:54] Voice 6: and will come forward directly at Trust Council, correct?

[3:51:59] Voice 6: Yeah.

[3:52:00] Voice 6: It

[3:52:00] Voice 4: is a risk.

[3:52:00] Voice 4: I'm going to do my best to not have that happen.

[3:52:02] Voice 4: If there's some contingencies

[3:52:04] Voice 4: that I'll have to get a special board meeting,

[3:52:06] Voice 4: you know, there's a few other contingencies

[3:52:08] Voice 4: aside from my finding time.

[3:52:10] Voice 6: Yeah.

[3:52:11] Voice 6: Yeah.

[3:52:11] Voice 6: I would just ask Julia,

[3:52:13] Voice 6: is it possible that it can be brought directly

[3:52:16] Voice 6: to Trust Council?

[3:52:17] Voice 6: But you'll just have to work that out with Claire,

[3:52:20] Voice 6: I expect.

[3:52:21] Voice 6: Yeah.

[3:52:25] Voice 7: Okay.

[3:52:25] Voice 7: Trustee Peterson?

[3:52:26] Voice 7: Yeah,

[3:52:28] Voice 16: just on the GIS piece here, and there is on page 145, I believe there's a resolution noted from the Conservancy on support for the business.

[3:52:44] Voice 16: I'm just wondering if it's worth putting a note in the GIS business case about the Conservancy's support, just because I didn't quite catch and connect that, you know, reading the business case earlier.

[3:53:04] Voice 16: It mentions that the services used, GIS services are used by various areas, but noting the support somehow in the business case, I don't know if that's, it just seemed to me like it sort of adds to the story around the GIS position.

[3:53:25] Voice 4: So, Trustee Peterson, we've done that on page 105 of your agenda. We have created a summary that's like an appendix to the business case that sort of identifies the ways in which the conservancy needs GIS support.

[3:53:39] Voice 6: Yeah, appendix A.

[3:53:42] Voice 6: Yeah. Oh, there she is.

[3:53:46] Voice 6: Does that answer your question?

[3:53:48] Voice 16: Thank you. Sorry, I missed that.

[3:53:50] Voice 16: Yeah, sure. No worries.

[3:53:51] Voice 10: might be too buried you know i could bring it for a sense or

[3:53:54] Voice 10: two forward into the summary at the

[3:53:56] Voice 10: start okay

[3:53:58] Voice 6: great um any other questions or discussion points on this the islands trust

[3:54:04] Voice 6: conservancy um budget request okay

[3:54:11] Voice 8: great thank you so

[3:54:13] Voice 6: um we're now at um any other business

[3:54:18] Voice 6: business and the let's see if the proposed FPC meeting dates for well let's see if we can deal

[3:54:27] Voice 6: with this sufficiently and then move on to the other two items and so the meeting dates that

[3:54:34] Voice 6: are proposed does anybody have any objection to those dates and does anybody have any objection

[3:54:45] Voice 6: to the financial planning committee directing staff to schedule all 2024 FPC meetings

[3:54:52] Voice 6: meetings as electronic meetings? Nope. So do we have to make a resolution, Julia, to

[3:55:03] Voice 6: round that off?

[3:55:05] Voice 12: Yes, please. There

[3:55:07] Voice 12: are two resolutions in

[3:55:08] Voice 6: the RFD. Okay. Who would like

[3:55:11] Voice 6: to make the first resolution? Thank you. Go ahead, Susan.

[3:55:19] Voice 17: I move that financial planning

[3:55:21] Voice 17: committee adopt the proposed meeting dates of january 24 february 21 may 29 august 28

[3:55:29] Voice 17: october 16 and november 13 for the 2024 calendar year uh

[3:55:36] Voice 7: somebody to second that i can second that

[3:55:45] Voice 7: oh thank

[3:55:47] Voice 6: you trustee graham yeah i think everybody is waiting for somebody else to step forward

[3:55:51] Voice 6: okay thank you so we've had a proposer and a seconder okay everybody in favor raise your

[3:55:56] Voice 6: hands please okay

[3:56:03] Voice 7: thank

[3:56:04] Voice 6: you um right the next one uh so could i have a proposer please for the second

[3:56:13] Voice 6: um item uh okay trustee yates go i

[3:56:19] Voice 7: move

[3:56:21] Voice 17: that financial planning committee direct staff to

[3:56:23] Voice 17: schedule all 2024 fbc meeting dates as electronic meetings who

[3:56:29] Voice 6: would like to second that okay trust

[3:56:32] Voice 6: Thank you. All those in favour, raise your hands.

[3:56:43] Voice 7: Okay, great.

[3:56:44] Voice 6: Thank you. Done.

[3:56:48] Voice 6: And now we are on to new business.

[3:56:53] Voice 6: And there were two items under new business.

[3:56:57] Voice 6: Do you want to bring them up on the screen, Robert? Do you have them there?

[3:57:00] Voice 6: I'm just looking. Yeah.

[3:57:11] Voice 7: Yeah. So,

[3:57:12] Voice 8: Trustee Peterson, you, sorry, Trustee Evans, go ahead.

[3:57:21] Voice 7: Maybe she has gone.

[3:57:25] Voice 6: You've left your hand up. Okay, no worries.

[3:57:28] Voice 6: Trustee Peterson, go ahead. You raised, you added item 9.1, provincial and federal granting opportunities. Go ahead.

[3:57:38] Voice 16: okay thank you chair and um uh i'll just preface by saying i had a good conversation with uh

[3:57:46] Voice 16: trustee boland uh about um how these things may be approached and uh i don't have anything to say

[3:57:56] Voice 16: on the federal because i haven't considered that but uh we can of course go to uh trustee elliott

[3:58:03] Voice 16: after we look at the provincial maybe a little bit.

[3:58:05] Voice 16: So what Trustee Boland raised my attention to

[3:58:11] Voice 16: is a protocol agreement between Islands Trust

[3:58:14] Voice 16: and the Ministry of Municipal Affairs

[3:58:16] Voice 16: regarding the provincial funding process.

[3:58:22] Voice 16: And this, I guess I might be worthy of looking to staff

[3:58:29] Voice 16: to see how current that protocol agreement is,

[3:58:33] Voice 16: But there were a couple of things that stuck out to me as potential means of discussion, talking specifically and most specifically about the Special Provincial Planning Grant Program.

[3:58:51] Voice 16: program, and that's with respect to things like OCPs. I would argue that we could look

[3:59:02] Voice 16: at things like the Housing Needs Assessments, potentially the Policy Statement Review, Associated

[3:59:12] Voice 16: First Nations Capacity Funding. I think it'd be good to know how current that agreement

[3:59:19] Voice 16: agreement is and looking at some of the provisions in it just a moment here specifically the one I

[3:59:29] Voice 16: thought was really worth exploring was uh uh section 4.1.1 which states that the trust may

[3:59:37] Voice 16: meet at any time with the ministry and proposed projects for funding under the special provincial

[3:59:41] Voice 16: grant planning program recognizing the approval of grants is subject to the local government's

[3:59:47] Voice 16: grant act the regulations program guidelines if it turns out that that this isn't worthy of pursuing

[3:59:56] Voice 16: well so be it but if it is

[4:00:00] Voice 16: If there's some currency there, to make a terrible pun,

[4:00:07] Voice 16: I think this is absolutely worthy of putting some effort into.

[4:00:14] Voice 16: It's often discussed how provincial funding was higher for a period of time in the 90s

[4:00:23] Voice 16: and then dropped back down.

[4:00:24] Voice 16: And I think my understanding, or at least I've certainly heard that that was related to extra funding coming in around OCP updating.

[4:00:37] Voice 16: And I just wanted to bring this as a topic of conversation.

[4:00:41] Voice 16: I certainly don't claim to know nearly enough about it.

[4:00:45] Voice 16: But if it's worth pursuing, I think it should be pursued.

[4:00:50] Voice 7: Thank you, Trustee Peterson.

[4:00:53] Voice 6: Trustee Patrick?

[4:00:54] Voice 6: Patrick?

[4:00:55] Trustee Patrick: I think it's well worth the housing needs assessment. We took the low end without

[4:01:01] Trustee Patrick: the supplemental data because we were cognizant of the cost that we may be having to do ourselves.

[4:01:07] Trustee Patrick: I think it would behoove us to make a request to the province for probably a more robust housing

[4:01:14] Trustee Patrick: needs assessments. There's all kinds of reasons why they're needed and how they could be used

[4:01:18] Trustee Patrick: used more effectively, and ask for the money. We're being left out of every housing

[4:01:24] Trustee Patrick: opportunity, you know, left, right, and center. So at a minimum, we could use the letter to

[4:01:28] Trustee Patrick: bring attention to the Gulf Islands. But I think it would be worthy of at least putting a request

[4:01:35] Trustee Patrick: together. We've got the gap assessment report that was done. We've got the business cases. I

[4:01:48] Voice 7: for the province to pay for them.

[4:01:53] Voice 7: Thank you.

[4:01:54] Voice 7: Trustee Peterson.

[4:01:56] Voice 7: Oh, sorry.

[4:01:57] Voice 7: Did you?

[4:01:57] Voice 16: Yeah, thank you.

[4:01:59] Voice 16: I was just gonna mention that I did bring,

[4:02:02] Voice 16: I did prepare a motion on this provincial aspect

[4:02:07] Voice 16: and send it to Mr. Barlow.

[4:02:11] Voice 16: And then of course, belatedly now it occurs to me that

[4:02:15] Voice 16: because I referenced a couple sections

[4:02:17] Voice 16: of the protocol agreement

[4:02:19] Voice 16: that maybe it would have been useful to send those along to.

[4:02:23] Voice 16: So I'll do that right now.

[4:02:24] Voice 6: Sure. Okay.

[4:02:27] Voice 6: Trustee Elliott, did you want to, you added in the federal opportunities.

[4:02:31] Voice 6: Is there anything you want to add to the discussion specific to that?

[4:02:36] Voice 14: Well, this is, it came out as a result of a call for applications

[4:02:41] Voice 14: for habitat stewardship under the climate change sorry just looking this up yeah environment and

[4:02:52] Voice 14: climate change which is a federal agency and the fund is still open we don't have capacity to apply

[4:02:59] Voice 14: for it and it was suggested by staff that a joint sort of program to identify habitat that are you

[4:03:12] Voice 14: you know, imperiled by climate change, I'm thinking coastal Douglas for eco zone, marine,

[4:03:18] Voice 14: whatever the variant is that we're in, um, would be a good fit. We just don't have a strategy

[4:03:25] Voice 14: around that yet. And so, um, this isn't, we can't go anywhere with this today. It's just,

[4:03:33] Voice 14: we need to get smarter about applying for these federal funds that are directly

[4:03:40] Voice 14: about mitigating effects of climate change and about preservation and protection of the ecosystem

[4:03:46] Voice 14: there's money out there and we're not being smart if we don't go after it so this needs to be worked

[4:03:52] Voice 14: into our strategic plan at a higher level i

[4:03:54] Voice 6: thought they well yeah so if i may just respond

[4:03:59] Voice 6: to tim initially just that we had a conversation the other day because it came up in another

[4:04:04] Voice 6: meeting and so the fact that a protocol agreement exists to me is a huge boon and even if we

[4:04:13] Voice 6: you know as Tim said it may just fail but it allows us to knock on the door and say

[4:04:21] Voice 6: remember this agreement and to marry some specific requests to that and I think Tim

[4:04:30] Voice 6: said that the ministry of transport agreement the protocol agreement was mentioned in conversation

[4:04:37] Voice 6: at UPCM and fell on open ears people went like oh yeah sure so I feel that this is in the same

[4:04:46] Voice 6: stable and that we shouldn't delay because we have plenty of material that fits into

[4:04:54] Voice 6: and under the umbrella of that agreement if the agreement so even you could go and say

[4:05:00] Voice 6: say, look, guys, we have this agreement. We have this portfolio of things that we could

[4:05:05] Voice 6: put to you. Are you open to having a meeting to talk this through? End of my say. Over to you,

[4:05:15] Voice 6: Trustee Yates.

[4:05:17] Voice 17: Thank you, Chair Boland. Yeah, not to harp on eelgrass too much, but this fits

[4:05:22] Voice 17: perfectly in with that type of grant because it applies to the entire trust area. It's an

[4:05:28] Voice 17: unfinished project it needs finishing and it relates directly to climate change mitigation

[4:05:35] Voice 17: when you think of what we call the blue carbon sink thank you sure

[4:05:39] Voice 6: thanks okay anybody else uh

[4:05:44] Voice 6: want to speak to this topic and uh we have his hand up okay ceo russ sorry sorry you have to

[4:05:53] Voice 6: make your hand lighter i can't see it against the darkness of the sea apologies go ahead how

[4:05:58] Voice 10: do i do

[4:05:59] Voice 10: that oh

[4:06:00] Voice 6: you can choose the color of your hand oh

[4:06:02] Voice 10: that's exciting that's exciting um so just a bit

[4:06:08] Voice 10: of context on this um just for your thinking as you're as you're looking at this opportunity um

[4:06:14] Voice 10: so the trust did get funding funding in the 90s under this act and this regulation and agreement

[4:06:19] Voice 10: and it was provided because the province had rewritten the islands trust act in 92

[4:06:23] Voice 10: and as a consequence we had to rewrite all our ocps and create the policy statement

[4:06:28] Voice 10: so that that's what the funding was for um and it the funding for it ran out in the 2000s

[4:06:36] Voice 10: and i guess the province considered that as we had the ocps they were in a sort of a maintenance

[4:06:41] Voice 10: phase um that's not to say you couldn't come back and say oh we still think it's alive there isn't

[4:06:48] Voice 10: an obligation by the province under the agreement um but it hasn't been exercised since the 1990s

[4:06:55] Voice 10: you know a request under that um and the premise was as i've said to get the ball rolling in the

[4:07:05] Voice 10: early 90s um the only thing i would ask is that you you uh at least think through the other requests

[4:07:14] Voice 10: we have at the province that are concurrent to this and how they make sense or don't thank you

[4:07:22] Voice 7: anybody

[4:07:22] Voice 6: else want to comment on that

[4:07:28] Voice 6: okay uh so um there should be a second you in pursuing robert

[4:07:35] Voice 6: i think yes and um so tim do you want to read out and propose your motion

[4:07:45] Voice 6: uh

[4:07:48] Voice 16: thank you chair i'm happy to do that and i just uh uh i just want to acknowledge that um

[4:07:58] Voice 16: again, here I am, here we are potentially asking staff to do more work. I understand that we only

[4:08:06] Voice 16: have a small part-time grants manager. Nonetheless, if this is, I think it would just be good to know

[4:08:15] Voice 16: if this is not worth pursuing any further than a quick ask, let's find that out and move on.

[4:08:23] Voice 16: and but if there is an opportunity here I think it's worth pursuing so with that I move that

[4:08:30] Voice 16: financial planning committee request staff to investigate pursuing the provisions of section

[4:08:35] Voice 16: 2.2.1 community planning grant program and 4.1.1 special provincial grant planning program of the

[4:08:44] Voice 16: protocol agreement between the islands trust and the ministry of municipal affairs regarding the

[4:08:49] Voice 16: provincial funding process with regard to ocp and lub reviews policy statement review associated

[4:08:54] Voice 16: first nations capacity funding and housing and housing needs assessment and report back to fbc

[4:09:02] Voice 6: second are you seconding uh susan great thank you so seconded by trustee yates

[4:09:09] Voice 6: um all those in favor raise your hand oh sorry would anybody like to discuss this trustee patrick

[4:09:15] Voice 6: go ahead yeah

[4:09:16] Trustee Patrick: um i get what you're saying and again you know i i really see the housing needs

[4:09:22] Trustee Patrick: assessment as being kind of a ready to go and ask um format um and i'm concerned that the province

[4:09:30] Trustee Patrick: is going to say we just gave you 150 000 of reconciliation now what do you want um so i

[4:09:35] Trustee Patrick: think some of this other work is going to need to be developed further whereas to me time is of the

[4:09:40] Trustee Patrick: essence to ask for the housing needs assessment um but you know that's something that should be done

[4:09:46] Trustee Patrick: pronto would

[4:09:49] Voice 7: you like that clause removed then is that what you're proposing

[4:09:57] Voice 7: well

[4:09:59] Trustee Patrick: yeah or we could do an alternative you know say prioritize that or something but i'll

[4:10:04] Trustee Patrick: see what uh trustee peterson's thinking go

[4:10:09] Voice 6: ahead trustee peterson yeah

[4:10:11] Voice 16: so for clarity

[4:10:13] Voice 16: and the reason that i i made this motion perhaps more uh uh covering more topics than is needed

[4:10:21] Voice 16: or appropriate but i was sort of thinking of the things that i thought uh might be um

[4:10:30] Voice 16: worth looking at in terms of of of the province and so uh i'm certainly happy to um you know if

[4:10:40] Voice 16: if if there's a priority let's make that it's i would suggest make it its own motion um this

[4:10:50] Voice 16: to me this is asking staff to investigate pursuing these topics it's not exa asking

[4:11:00] Voice 16: or it's not deciding uh priorities so this was just sort of a a shopping list of what i thought

[4:11:07] Voice 16: might be applicable so i'm certainly open to any which way the committee wants to uh

[4:11:15] Voice 16: winnow these these potential topics down uh

[4:11:18] Voice 6: thanks tim uh russ wrong colored hand

[4:11:22] Voice 10: wrong colored hand yeah thank you yeah uh help me madam chair i'm just i'm grappling a little

[4:11:29] Voice 10: grasping a little bit here but i think we can figure it out so a committee of trust council

[4:11:35] Voice 10: is asking on behalf of trust council to approach the province for funding um

[4:11:45] Voice 10: what i just want to i'm just you know bear with me um i would take this as me it's not our grants

[4:11:56] Voice 10: manager this is me going to mid-level province as it stands right now and testing the waters

[4:12:04] Voice 10: this is a committee of our organization is asking um this doesn't go to the minister

[4:12:14] Voice 10: right like

[4:12:18] Voice 6: i don't have a

[4:12:19] Voice 6: feel for that myself i feel like i think what tim is saying and what i

[4:12:25] Voice 6: hear is find out if this protocol agreement is something that can be resurrected and used as

[4:12:33] Voice 6: as a mechanism to begin a dialogue.

[4:12:37] Voice 10: So

[4:12:37] Voice 6: I think that's how I've described it.

[4:12:40] Voice 6: Yeah.

[4:12:40] Voice 10: Yeah.

[4:12:41] Voice 10: So I could, to the best of my abilities,

[4:12:44] Voice 10: I can reach out and see what some of the, you know,

[4:12:50] Voice 10: senior med level thinking at the ministry is around this

[4:12:53] Voice 10: and then come back and provide you something.

[4:12:59] Voice 10: This isn't you asking Chair Luckham for a meeting

[4:13:02] Voice 10: with the deputy minister to say where are we with this you know so you see there's different levels

[4:13:09] Voice 10: of engagement with the province around other things and that's why my previous comment was

[4:13:13] Voice 10: how do we couch this vis-a-vis the review of the trust and all those kinds of things so

[4:13:18] Voice 10: um i see this is um we need to have a modern answer to to the existence of these things and

[4:13:27] Voice 10: see if there's some potential yeah

[4:13:29] Voice 6: um over to you tim yeah yeah

[4:13:34] Voice 16: and and i russ i think you're

[4:13:36] Voice 16: what you just described as as is is sort of what i envisioned uh just get some initial

[4:13:45] Voice 16: information because honestly i i have no idea whether the province is just going to go

[4:13:51] Voice 16: well you know what that's completely outdated and you know good try right so i just

[4:13:57] Voice 16: is is this worth pursuing at all and if it's not that's okay but if there's some potential there

[4:14:04] Voice 16: let's pursue that's that's the my thought here so

[4:14:11] Voice 7: uh trustee yates go

[4:14:13] Voice 17: ahead that is exactly my

[4:14:15] Voice 17: understanding as well thank you okay

[4:14:19] Voice 6: um laura does that does that satisfy your concern or well

[4:14:27] Trustee Patrick: Well, I guess it would if Russ could ask specifically about the housing grants, because that was a program that existed that, like I said, these islands didn't benefit from before.

[4:14:41] Trustee Patrick: So it's not like they're double dipping.

[4:14:42] Voice 10: You know, I think that's a really keen observation.

[4:14:46] Trustee Patrick: Yeah.

[4:14:47] Voice 10: I think that that would be your current lead.

[4:14:51] Voice 6: Yeah.

[4:14:51] Voice 6: Yeah. And furthermore, I believe the policy statement review did get funding, which was unused around 2010 from the so-called gas tax rebranded now as something else.

[4:15:04] Voice 6: But, you know, it is remarkable that consistently, because we don't build sewers or community holes or resurface the roads, we're really excluded from many of the funding streams that are set up.

[4:15:20] Voice 6: We struggle to fit ourselves in. And when you read this protocol agreement, it kind of explains why, because there was this other mechanism created.

[4:15:29] Voice 6: So that's it would be just nice to find out if they will even entertain a conversation based on this protocol agreement.

[4:15:38] Voice 6: Tim, go.

[4:15:40] Voice 16: Yeah, I'm just wondering, in respect to Trustee Patrick's comments here,

[4:15:46] Voice 16: if whether it's worth um making another motion after we see how this one goes that's just in

[4:15:53] Voice 16: respect of the housing needs assessment because i think there's some timeliness there and there's

[4:15:57] Voice 16: in fact as mentioned there was other other funding streams um specifically at that as as mentioned so

[4:16:07] Voice 6: yeah yeah trustee yeah

[4:16:10] Trustee Luckham: it's an interesting conversation i'm trying to figure out how

[4:16:15] Trustee Luckham: it all fits in the scheme of things of all of the other local governments in the province and

[4:16:22] Trustee Luckham: what weight it is that the Islands Trust has both at the various ministries and in the legislature

[4:16:31] Trustee Luckham: if somebody's pitching for the Islands Trust for funding for us what weight that carries but that's

[4:16:37] Trustee Luckham: sort of an aside the reason I put up my hand in this particular moment was just to because you

[4:16:44] Trustee Luckham: you mentioned the funding from 2010, which was gas tax money, we'd want to be careful about how

[4:16:49] Trustee Luckham: we characterize what that is, because it isn't that we didn't use it. We turned it down. We

[4:16:56] Trustee Luckham: didn't want to take the money and it was offered to us. And some have regretted that decision

[4:17:06] Trustee Luckham: in recent history. But certainly these days, the policy statement is still a document waiting to

[4:17:11] Trustee Luckham: to be completed. And to tell you the truth, from my perspective, we really need to get our ducks

[4:17:17] Trustee Luckham: in a row and certainly concluding the policy statement, taking action on the reconciliation

[4:17:23] Trustee Luckham: work that we're doing, and establishing ourselves as a leader in areas of which the Islands Trust is

[4:17:32] Trustee Luckham: responsible for, management of the Gulf Islands and that sort of thing, in order for the province

[4:17:39] Trustee Luckham: to be much more interested and stimulated

[4:17:42] Trustee Luckham: in providing us more funding to do the work

[4:17:44] Trustee Luckham: that, let's just say, quote,

[4:17:46] Trustee Luckham: that we are doing so well,

[4:17:47] Trustee Luckham: rather than reading things in the Times-Colonist

[4:17:50] Trustee Luckham: about how we're doing things so poorly.

[4:17:52] Trustee Luckham: And we have to be cognizant of that.

[4:17:59] Voice 7: Okay, thank you.

[4:18:02] Voice 6: Fine.

[4:18:03] Voice 6: We now have this motion in front of us.

[4:18:06] Voice 6: And so are we suggesting

[4:18:10] Voice 6: that we remove the housing

[4:18:11] Voice 6: and housing needs assessment make a similar but different motion on that because it is more urgent

[4:18:19] Voice 6: and um you know is it kind of a straightforward there's a different kind of context around it

[4:18:26] Voice 6: um trustee patrick uh from

[4:18:29] Trustee Patrick: what i just thought we had talked about with uh with russ hudson

[4:18:33] Trustee Patrick: pillar was that perhaps he could do some uh surveillance asking some questions and if there

[4:18:38] Trustee Patrick: there is a potential interest in, like I said,

[4:18:40] Trustee Patrick: we have the material to make a very compelling ask

[4:18:42] Trustee Patrick: without having to do a lot of research.

[4:18:48] Voice 6: Okay, great.

[4:18:50] Voice 6: So Russ, you're happy with that?

[4:18:52] Voice 6: I am.

[4:18:53] Voice 6: Okay, great.

[4:18:54] Voice 6: So this is a kind of a, what do we call it?

[4:18:57] Voice 6: A reconnoiter.

[4:19:00] Voice 6: And the kind of pearl in the reconnoitering

[4:19:04] Voice 6: is the housing and housing needs assessment.

[4:19:07] Voice 6: And then the protocol agreement,

[4:19:08] Voice 6: what else that could lead to that's for my understanding so okay so we have a proposer

[4:19:15] Voice 6: who was tim i believe as susan you seconded it but i may be wrong about that now um is that

[4:19:24] Voice 6: was that correct so tim do you want to do you want to you know make this motion again then

[4:19:30] Voice 6: please okay

[4:19:35] Voice 16: i move that financial planning committee requests staff to investigate

[4:19:40] Voice 16: pursuing the provisions of section 2.2.1 community planning grant program and 4.1.1

[4:19:48] Voice 16: special provincial granting program of the protocol agreement between the islands trust

[4:19:53] Voice 16: and the ministry of municipal affairs regarding the provincial funding process with regard to

[4:19:58] Voice 16: OCP and LUB Reviews, Policy Statement Review,

[4:20:03] Voice 16: Associated First Nations Capacity Funding

[4:20:06] Voice 16: and Housing and Housing Needs Assessments

[4:20:08] Voice 16: and Report Back to FBC.

[4:20:10] Voice 6: And Trustee Yates has seconded that.

[4:20:14] Voice 6: Thank you.

[4:20:15] Voice 6: Okay, all those in favour, please raise your hands,

[4:20:18] Voice 7: including me.

[4:20:24] Voice 7: Thank you.

[4:20:26] Voice 6: Great.

[4:20:27] Voice 6: So I believe the last item on our agenda then is

[4:20:34] Voice 6: go ahead yeah

[4:20:35] Voice 11: for the sake of the listening audience at home could you please declare

[4:20:39] Voice 11: the result of that vote oh

[4:20:41] Voice 6: i beg your pardon yes the vote was carried thank you

[4:20:45] Voice 9: thank you

[4:20:46] Voice 6: thanks for that reminder okay so um the second item of new business was that um and i'm just

[4:21:00] Voice 6: going to read something a comment from uh joe our absent uh uh chairperson he uh from joe

[4:21:11] Voice 6: he directed this to julian me he said i would like to advise the meeting like you to advise

[4:21:17] Voice 6: the meeting that i have told you that the agenda for the next meeting should include a discussion

[4:21:23] Voice 6: item about the timing of when FPC agendas go out because the current timing is inadequate given the

[4:21:31] Voice 6: specific nature of our work we have a lot of technical detail to work through so he would

[4:21:39] Voice 6: like this on the agenda of the next meeting and I can make an emotion to that case uh to that

[4:21:46] Voice 6: effect um he was uh you know the standard timing at the moment is five days beforehand

[4:21:55] Voice 6: recently changed to seven but when you have a lot of um budget detail and business cases to work

[4:22:03] Voice 6: through that is a bit of a struggle so this was a comment from joe so i'll hand it open i'll open

[4:22:10] Voice 6: it up to discussion now um what does anybody else think about this uh

[4:22:24] Voice 7: trustee luckham and then

[4:22:26] Voice 6: trustee elliott go ahead well

[4:22:28] Trustee Luckham: there's a bit of a common theme here about trying to get uh committee

[4:22:34] Trustee Luckham: meeting materials council meeting materials even ltc meeting materials earlier than they presently

[4:22:43] Trustee Luckham: are. The trouble is, is it's a dominoes effect. And if we start backwards from FPC meeting on a

[4:22:54] Trustee Luckham: certain date, the package is prepared in advance of that. The business cases and the LTC meetings

[4:23:02] Trustee Luckham: and the other committee meetings all happen prior to that. And so if you want to expand that window

[4:23:08] Trustee Luckham: of time between when you receive the package, which isn't available any earlier than seven

[4:23:16] Trustee Luckham: days in advance of the meeting, then it requires us to shift the entire matrix of meetings

[4:23:22] Trustee Luckham: backwards in order to achieve that.

[4:23:26] Trustee Luckham: And so if it was easy, and I might be wrong, if it wasn't easy, I'd say we do it because

[4:23:32] Trustee Luckham: certainly that's a benefit.

[4:23:33] Trustee Luckham: But the trouble is, I don't believe that it's easy. Executive Committee only looked at its business cases last week. And so that material, although it's in the ECE package, certainly, it's not a decision that is ready to be advanced to Financial Planning Committee, just as one example.

[4:23:54] Trustee Luckham: So I'd

[4:23:55] Voice 7: love to know how.

[4:23:56] Voice 8: Okay.

[4:23:56] Voice 6: Trustee Elias, go ahead.

[4:23:58] Voice 14: Thank you. And further to that point, I think Director Marler is investigating and going to come back with recommendations on the meeting procedures bylaw, which applies to LTCs, but the timing of agendas and information going out may be included.

[4:24:21] Voice 14: I think I asked him to expand the briefing on that because we've discussed this at executive committee. It is an issue for some LTCs, but it has to make sense across the whole organization.

[4:24:37] Voice 14: organization this isn't a one-off request because every LTC and every committee wants a very

[4:24:43] Voice 14: specific sort of outcome it has to be it has to make sense so if I'm not mistaken I think

[4:24:50] Voice 14: director Marler is going to come back with sort of a menu of options and it may it may be possible

[4:24:57] Voice 14: that this could be folded into that so that we could look at it as a whole recommendation

[4:25:03] Voice 14: recommendation it's not

[4:25:04] Voice 6: positive so so will the will the will director marler be presenting to

[4:25:11] Voice 6: trust council or only to ec just wondering how it will come to everybody it

[4:25:18] Voice 14: was an ec sponsored

[4:25:19] Voice 14: request so i'm imagining it's going to come back but maybe the cao has information on that

[4:25:28] Voice 6: um so so can i just interject one thing and then i'll go to you russ is to some degree this uh

[4:25:34] Voice 6: request circles around the business cases and we can discuss it at the next uh trust at the next

[4:25:42] Voice 6: fbc anyway and i'll leave it at that over to you russ yeah

[4:25:48] Voice 10: this is you know uh in these days with

[4:25:51] Voice 10: less time and more work required and everyone's you know trying to do more with less um i get it

[4:26:00] Voice 10: um i think you should talk this through from all of the angles maybe fpc is different um

[4:26:10] Voice 10: i'm not sure i i don't know whether david mar i don't want to lay it all on david's coming back

[4:26:15] Voice 10: with a big solution here um we have a i'd say across the country the most complex

[4:26:22] Voice 10: complex agenda framework for our organization that I've ever seen.

[4:26:27] Voice 10: If you look at the calendar and how it interlocks,

[4:26:33] Voice 10: maybe it has to interlock less. You know, frankly,

[4:26:38] Voice 10: Julie and I were talking about this yesterday and she's not thrilled like from

[4:26:42] Voice 10: her perspective that between now and November 8th,

[4:26:46] Voice 10: she's got two less days to work on the, on the material. And you know,

[4:26:53] Voice 10: what is the you know i'm not i'm not uh being negative towards the request i completely get

[4:26:59] Voice 10: the request you get this stuff and you have a weekend to a weekend and a couple of days to

[4:27:03] Voice 10: digest it i don't have an obviously easy solution like if if you remove two days times 50 if you

[4:27:13] Voice 10: remove a month of work from the organization we just i guess do it if it was a wholesale

[4:27:22] Voice 10: sale application across the the whole region or the whole trust then there'd be some implications

[4:27:30] Voice 10: for efficiency i guess is is what you say as it is we scramble to to get this material to you

[4:27:37] Voice 10: um but some of it is probably too complex for a five-day window um maybe we can look at

[4:27:46] Voice 10: you know let's keep this conversation going like tell us how how challenging is it um

[4:27:53] Voice 10: Um, maybe it's even the first cycle of this stuff and maybe not the latter, you know,

[4:28:01] Voice 10: maybe it's for a certain time of the year or, or something like that, um, that there's

[4:28:06] Voice 10: some solutions associated with, you know, FPC would get X at a certain time when it's

[4:28:10] Voice 10: just all these things before they're winnowed down and refined.

[4:28:14] Voice 10: And maybe once you, when it's more manageable, it goes to a more manageable structure.

[4:28:19] Voice 10: I don't, I don't know.

[4:28:21] Voice 9: Maybe

[4:28:21] Voice 10: Julia's got some thoughts on this from an FPC perspective.

[4:28:24] Voice 10: but um yeah

[4:28:26] Voice 6: well let's keep this for the next i'll go through the hands that are raised right

[4:28:31] Voice 6: now but we'll just make sure it's on the agenda specific to the fpc even though we recognize

[4:28:36] Voice 6: there's a broader discussion and trustee elliott go ahead um

[4:28:41] Voice 14: yeah as you mentioned ceo maybe fpc

[4:28:45] Voice 14: is a special case um it would probably be very difficult to um synergize everything

[4:28:53] Voice 14: everything because different committees meet at different times and sometimes the business cases

[4:28:57] Voice 14: are ready or not but if an alternative is that as soon as a business case is approved by a committee

[4:29:03] Voice 14: it's simply forwarded to fpc not as an agenda package but this is a something that you can

[4:29:11] Voice 14: access as you're able i'd want to know the implications for staff like how confusing

[4:29:19] Voice 14: using would that be a single change in procedure just for this committee before we discuss that

[4:29:26] Voice 14: next meeting right because otherwise we're discussing our needs and wants but it's in a

[4:29:31] Voice 14: vacuum of what is actually possible so um would anyone be able to speak to that from the staff

[4:29:39] Voice 14: perspective at the next meeting just as a these would be the potential implications without doing

[4:29:46] Voice 14: an in-depth analysis okay

[4:29:50] Voice 6: thanks uh trustee peterson and i'll come back to us then oh

[4:29:56] Voice 16: no um

[4:29:58] Voice 16: yes sensitive

[4:30:00] Voice 16: to the concerns around this, and I'm wondering if a potential stopgap next fall might just be

[4:30:12] Voice 16: an additional FPC meeting. Is that too simplistic?

[4:30:18] Voice 7: I don't know.

[4:30:20] Voice 7: Sure.

[4:30:21] Voice 6: Well, what I suggest is that we just put it on the agenda for the next FPC meeting,

[4:30:28] Voice 6: Because I think there are the specifics of the FPC requirements, and then there is the broader discussion, indeed, that David Marler is working on.

[4:30:39] Voice 6: And indeed, there are constraints and difficulties. I realize that it's very complex.

[4:30:44] Voice 6: And, you know, maybe it's, you know, because we're always talking about the agenda, but it's not necessarily the agenda that has to be out earlier and earlier.

[4:30:55] Voice 6: it's access to certain pieces of information um so fine um i think unless anybody objects i think

[4:31:04] Voice 6: we should um round off this um meeting and we're half an hour over and i thank you for that um

[4:31:13] Voice 6: trustee patrick i

[4:31:15] Trustee Patrick: i just wanted i know that uh trustee graham started with the well cost money

[4:31:19] Trustee Patrick: to do budgets i just thought you know we will be meeting on november 8th we are facing a double

[4:31:24] Trustee Patrick: digit increase in taxation. Our CRD is also in the double digit range. So I think we have to

[4:31:33] Trustee Patrick: think carefully and become prepared to the November 8th meeting before we make the recommendation to

[4:31:38] Trustee Patrick: go to Trust Council that a lot of people are watching. And we've got to be very cognizant of

[4:31:45] Trustee Patrick: this.

[4:31:49] Voice 6: Yeah. And I think also my recommendation, because I tried last year and it kind of had

[4:31:56] Voice 6: mixed reception but um if if you want the budget lower or higher you have to think about how

[4:32:05] Voice 6: so it can be you know whatever mechanism you choose you you you can't just sort of aspire

[4:32:13] Voice 6: to it without suggesting ways in which it could be achieved that's my personal viewpoint

[4:32:19] Voice 6: um because otherwise you're just pushing the pushing the can down the road you have to actually

[4:32:25] Voice 6: come up with the how as well as the whatever you're proposing um okay guys could i have a

[4:32:35] Voice 6: i need a motion to uh adjourn the meeting um during

[4:32:40] Trustee Luckham: the meeting okay

[4:32:42] Voice 6: i second all those in

[4:32:45] Voice 6: favor raise your hands um okay i think that's you thanks marie

[4:32:52] Voice 16: good

[4:32:53] Voice 6: job good job covering

[4:32:55] Voice 6: i feel a bit i feel a bit uh it was kind of amusing because i looked around and i thought

[4:33:02] Voice 6: every single person other than me has shared a million meetings so i appreciate your patience

[4:33:08] Voice 6: and um thank you very much okay you

[4:33:12] Trustee Luckham: did very well first time out of the gate