Thetis Island Local Trust Committee regular meeting, November 7, 2023

[0:00:00] Voice 14: what do you mean progress

[0:00:01] Voice 14: oh sorry that's feedback

[0:00:06] Voice 14: okay we should be good oh

[0:00:21] Voice 5: you're muted chair elliott

[0:00:30] Voice 14: oh still muted still

[0:00:45] Voice 5: muted i know it's so that i don't get feedback

[0:00:50] Manager of Bylaw Compliance and Enforcement: back

[0:00:56] Voice 14: thank

[0:01:03] Voice 5: you so much Nadine is helping oh

[0:01:08] Voice 14: hello

[0:01:13] Voice 5: no no is that us no

[0:01:20] Voice 12: no it's uh chair Elliot is in

[0:01:23] Voice 12: our boardroom and she's got a couple of machines going and it's causing a problem oh

[0:01:29] Trustee Luckham: well I got

[0:01:30] Trustee Luckham: got the same thing going here so that's right between

[0:01:33] Voice 10: the bunch of us we've got a lot of

[0:01:35] Voice 10: problems going on you're

[0:01:39] Voice 5: you're still muted charlie did you get on i

[0:01:47] Voice 8: apologize everybody

[0:01:48] Voice 8: is that better yes 100 apologies um i was trying to have too many devices active and uh

[0:01:57] Voice 8: consequently canceled myself out so good morning i squail everyone um members of the public tuning

[0:02:04] Voice 8: tuning in. This is the Thetis Island Local Trust Committee regular business meeting and apologies

[0:02:10] Voice 8: for the interruption due to technical it's just finagling with the technology but we are all

[0:02:19] Voice 8: present and accounted for. I see my fellow trustees your locally elected trustees Ken Hunter

[0:02:25] Voice 8: and Peter Luckum. And we're joined today by staff, Marlis McCargar, planner, our recorder,

[0:02:35] Voice 8: Vicky Bachman. And in the background, Will Cottingham, always supplying us with wonderful

[0:02:40] Voice 8: support and help. We're joining you today while I'm here on Gabriela Island in Sonamik First

[0:02:47] Voice 8: Nation territory and the lands and waters of many Coast Salish peoples who've called this area

[0:02:55] Voice 8: a home since time immemorial. Peter, Ken, you are on Thetis Island. Do you want to acknowledge

[0:03:06] Voice 8: or do a sort of a land acknowledgement

[0:03:10] Voice 5: before we get started, either of you? And if not, that's

[0:03:17] Voice 8: all good. I believe Thetis on the lands of the Penelakut and Liaxin tribes, as well as many

[0:03:27] Voice 8: any other Coast Salish peoples. So we'll call this meeting to order. It's 9.34. And we have

[0:03:34] Voice 8: an agenda before us. I'll note that there was some difficulties accessing the agenda online.

[0:03:42] Voice 8: I don't know if that's been resolved. But if anyone's having challenges getting the PDF online,

[0:03:49] Voice 8: I think our website's just been updated. So there might be a broken link there. So I apologize.

[0:03:57] Voice 8: um do we have any changes or amendments to the agenda before us trustees or staff

[0:04:06] Voice 5: nothing from uh nothing from me all right ken

[0:04:17] Voice 8: all good all right so we'll adopt the agenda

[0:04:22] Voice 8: as presented and um we'll move into our report section so trustees do you um want to report out

[0:04:32] Voice 8: on what you've been up to

[0:04:35] Voice 5: in the community yeah we're not hearing you

[0:04:44] Trustee Luckham: very well here and not sure

[0:04:47] Trustee Luckham: if that's our difficulty or yours um

[0:04:51] Voice 8: how am i coming through to the others marla i can hear

[0:04:55] Voice 12: you quite clearly okay

[0:04:57] Voice 8: yeah

[0:04:58] Voice 12: i can as well i

[0:04:59] Voice 5: don't know vicky can you hear okay yes

[0:05:06] Voice 8: i can hear i can

[0:05:07] Voice 5: hear you fine your

[0:05:08] Voice 8: microphone setup or your speaker setup trustee luckham no

[0:05:14] Trustee Luckham: it's an internet

[0:05:15] Trustee Luckham: connectivity you know that broken it's a thing and so it'll be to do with the internet which

[0:05:21] Trustee Luckham: maybe there's too many people logged in but it's just myself and ken here but if you can hear me

[0:05:27] Trustee Luckham: fine i'll we'll just continue if that's all right perfect um sure trustee

[0:05:33] Voice 3: reports perfect okay

[0:05:35] Trustee Luckham: Okay.

[0:05:36] Trustee Luckham: Who

[0:05:36] Voice 3: would like to go first?

[0:05:38] Voice 3: Ken?

[0:05:39] Trustee Luckham: Sure.

[0:05:41] Voice 10: Well, first, the big thing is the abrupt shellfish.

[0:05:46] Voice 10: I'm very pleased that we received a large number of letters.

[0:05:52] Voice 10: People took the time to write with their concerns.

[0:05:56] Voice 10: That was great.

[0:05:56] Voice 10: um also the uh ferry our relief ferry is causing some issues with the public and i guess that was

[0:06:08] Voice 10: to be expected it's only for another month so i will live through it uh the other thing that's

[0:06:14] Voice 10: annoying is uh there seems to be a an increasing number of thefts on fetus which is not usual for

[0:06:21] Voice 10: our little community and people are starting to ask me what we can do about it so um i'm coming

[0:06:29] Voice 10: up with a bit of a plan for some surveillance uh perhaps and we'll see if we can find out who's

[0:06:38] Voice 10: actually causing all of this and

[0:06:41] Voice 5: that's about it for me okay thanks um ken um yeah that the

[0:06:50] Voice 5: the trouble with the theft.

[0:07:00] Trustee Luckham: There's people surveilling all over the place.

[0:07:04] Trustee Luckham: From a local perspective here, certainly lots of emails about abrupt shellfish and phone calls.

[0:07:13] Trustee Luckham: And then, of course, the other of a more local topic interest would be the Ocean Protection

[0:07:19] Trustee Luckham: protection plan conference was last week, virtual.

[0:07:24] Trustee Luckham: Quite a lot of people attending.

[0:07:25] Trustee Luckham: I attended for two and a half days, I guess.

[0:07:28] Trustee Luckham: And certainly there's plans afoot with respect

[0:07:32] Trustee Luckham: to the coastal marine strategy,

[0:07:35] Trustee Luckham: which touches on a lot of aspects of marine protection

[0:07:39] Trustee Luckham: that we're interested in, of course,

[0:07:40] Trustee Luckham: at the Islands Trust, as well

[0:07:47] Trustee Luckham: as derelict vessel recovery and remove uh open with the progress towards um what is completely

[0:07:55] Trustee Luckham: unclear on how it's gonna roll out but a um expansion of the either the port authority

[0:08:01] Trustee Luckham: of metro vancouver or a new port authority that might be responsible for managing these vessels

[0:08:08] Trustee Luckham: vessels better. However, that doesn't meet the needs that I can think of of Thetis Islanders

[0:08:13] Trustee Luckham: particularly and Islanders around the discontinuation of the necessity for vessels to

[0:08:23] Trustee Luckham: anchor in the Salish Sea as it's definitely disruptive, polluting, and dangerous from the

[0:08:31] Trustee Luckham: concerns expressed to me from the members of the public, and I concur.

[0:08:34] Trustee Luckham: occur. Other than that, lots of work at the Allen's Trust is the chair, but nothing on a

[0:08:42] Trustee Luckham: local context to report above and beyond that. Thank you.

[0:08:47] Voice 8: Excellent. Thank you, trustees. And

[0:08:50] Voice 8: always interesting to hear what's going on in your community. However, very saddened to hear

[0:08:58] Voice 8: of the thefts. And so I hope there could be a collaborative solution to address that.

[0:09:05] Voice 8: For my chair's report, honestly, there isn't a lot to report beyond work I've sort of been doing behind the scenes in terms of tracking housing changes and legislation.

[0:09:21] Voice 8: and i was watching the bc legislature yesterday because bill 44 is in the house

[0:09:29] Voice 8: for up for debate and second reading and that is the housing statutes amendment bill which

[0:09:38] Voice 8: would bring considerable changes to how housing is addressed across bc and at the islands trust

[0:09:46] Voice 8: staff and planners are still researching how that might be applicable to communities in the

[0:09:52] Voice 8: island trust islands trust area and it may be possible for certain communities to opt in

[0:09:59] Voice 8: to certain programs but that would be at the local trust committee level um for my understanding so

[0:10:07] Voice 8: far so i've been watching that quite closely um it's going to be debated today uh it was supposed

[0:10:13] Voice 8: to be yesterday, but they ran out of time. And I believe Adam Olson, MLA Adam Olson from

[0:10:21] Voice 8: Saanich Peninsula has got sort of a speech prepared. I've been impressed with his speaking

[0:10:29] Voice 8: notes or his transcripts before. And he's been closely, he's been listening to communities in

[0:10:36] Voice 8: the Southern Gulf Islands, which is in his jurisdiction, and representing their concerns

[0:10:43] Voice 8: and interests at the legislature quite ably. So I've been appreciative of support from that

[0:10:50] Voice 8: quarter. As a member of the executive, we're deep into the budget cycle now. We'll be reviewing the

[0:11:02] Voice 8: second draft uh budget or second version of the draft budget uh at tomorrow's financial planning

[0:11:08] Voice 8: committee meeting and this all leads up to december when it'll be one of the main business

[0:11:14] Voice 8: topics at our trust council meeting which is in person in victoria and um yeah i don't think

[0:11:23] Voice 8: there's much else to report uh i've uh yeah on a personal level there's some other stuff that's

[0:11:31] Voice 8: That's been keeping my work-life balance a little hectic,

[0:11:36] Voice 8: but I'll save that for another time.

[0:11:39] Voice 8: So I think that's it for my chair's report.

[0:11:42] Voice 8: And I don't believe we're joined by the electoral area director today,

[0:11:47] Voice 8: unless I'm mistaken.

[0:11:48] Voice 8: Is there anybody in the waiting room that we're waiting to admit?

[0:11:56] Voice 8: Will?

[0:11:56] Voice 8: No.

[0:11:58] Voice 8: No,

[0:11:59] Voice 12: I don't believe so.

[0:12:00] Voice 12: So the area director did not indicate that he wanted to attend.

[0:12:04] Voice 8: Thank you.

[0:12:05] Voice 8: So I see there are eight attendees watching.

[0:12:08] Voice 8: Thank you for joining us today, including staff manager Warren Dingman and former trustee Doug Fenton.

[0:12:18] Voice 8: Good to see you.

[0:12:19] Voice 8: Hello.

[0:12:20] Voice 8: And so we'll move into the public comment period of today's meeting and open it up to members of the public who want to address the local trust committee.

[0:12:30] Voice 8: uh we ask as always that you keep your comments to the business at hand first the business of

[0:12:36] Voice 8: the local trust committee and then more broadly or regionally um and specific applications of course

[0:12:43] Voice 8: and whatever you want to speak to do be respectful and kind and remember this is a workplace

[0:12:50] Voice 8: so i see a hand up um can we recognize and promote paul duncan let's see if i have that ability

[0:13:01] Voice 12: I'm just promoting Mr. Duncan thank

[0:13:04] Voice 5: you should be moving over does not seem to be me moving over

[0:13:12] Voice 5: so I shall try again there we go

[0:13:15] Voice 3: oh thank

[0:13:16] Voice 3: you excellent yes sir can

[0:13:21] Voice 5: you hear us okay

[0:13:22] Voice 5: you might have to unmute yourself Mr. Duncan yeah

[0:13:38] Voice 7: sorry about that I'm wondering if there's

[0:13:40] Voice 7: any discussion at today's meeting regarding the 2022 2023 annual report or whether that's deferred

[0:13:49] Voice 7: to your annual general meeting so

[0:13:55] Voice 8: the islands trust annual report that has indeed been published

[0:13:59] Voice 8: you're referring to to that i'm guessing yes

[0:14:04] Voice 7: that's correct hmm

[0:14:05] Voice 8: uh there isn't any planned

[0:14:07] Voice 8: discussion on the agenda today was there something specific you wanted to ask a question about or

[0:14:12] Voice 8: address well

[0:14:14] Voice 7: yeah i've got a number of questions probably don't want to take up time at this

[0:14:19] Voice 7: meeting i'm just wondering if there's a a place where it's formally discussed like have you had

[0:14:25] Voice 7: your annual general meeting and it has been discussed or it's coming up

[0:14:30] Voice 8: i i'm hoping i

[0:14:33] Voice 8: could turn that question over to trustee luckham uh i believe that once the report is presented

[0:14:41] Voice 8: presented or sorry um published it is then presented at the bc legislature and the chair

[0:14:48] Voice 8: of the islands trust um uh peter will um formally present it i've never been part of that process so

[0:14:56] Voice 8: i'm not sure what sort of discussion there would be had but uh certainly it could be

[0:15:04] Voice 8: if you have questions or concerns uh peter do you have an idea how those might be addressed

[0:15:10] Voice 8: questions or discussion around our annual report when the public could address those questions?

[0:15:20] Trustee Luckham: Sure. The annual report is not like a corporate board reporting function.

[0:15:32] Trustee Luckham: It's just a reporting aspect necessary to meet the requirements of a single shareholder of this

[0:15:39] Trustee Luckham: company, which would be the province of British Columbia, I suppose. And so the report is compiled

[0:15:46] Trustee Luckham: over a number of months and assembled together and simply reported out to trust counsel. So

[0:15:57] Trustee Luckham: there's not an annual general meeting per se in the same context of a corporation with their

[0:16:04] Trustee Luckham: annual report um it certainly and and uh is submitted and approved by council and that

[0:16:12] Trustee Luckham: happened at the last um council meeting um in september um i'm more than happy to speak to

[0:16:22] Trustee Luckham: uh any items to anybody um to discuss the annual report itself um but there's not uh that

[0:16:30] Trustee Luckham: opportunity on today's agenda here and that time that opportunity to address that would have been

[0:16:38] Trustee Luckham: at the on the trust council meeting back in September and perhaps that wasn't clear to

[0:16:44] Trustee Luckham: everybody and of course it'll be presented to the legislature in the coming weeks or months

[0:16:50] Trustee Luckham: and and they just again the minister presents it and receives it there may be questions from

[0:16:57] Trustee Luckham: the legislature with respect to that which the minister would uh be the one that would answer that

[0:17:05] Voice 7: thank you

[0:17:06] Voice 5: thank you for joining us today trustee

[0:17:11] Voice 12: i just i just wanted to interrupt for a moment

[0:17:14] Voice 12: we're getting a ton of feedback from your end again and we've also uh we don't have

[0:17:21] Voice 12: trustee hunter's audio and video perhaps he turned them off on purpose i'm not sure but we're getting

[0:17:27] Voice 12: a lot of feedback again so i don't know what what has changed over

[0:17:31] Voice 5: there oh and now you're muted

[0:17:37] Voice 5: oh still muted you're not showing us muted but we don't hear you oh oh that's interesting that's

[0:17:55] Voice 5: better is that better yes okay

[0:17:58] Trustee Luckham: we

[0:18:00] Voice 8: heard you clearly and there's no feedback it sounds great

[0:18:03] Voice 8: trustee hunter are you still with us i'm

[0:18:06] Voice 10: with you but i can't seem to get the video but that's okay

[0:18:09] Voice 8: oh shows you're muted but we can hear you so that's a good

[0:18:12] Trustee Luckham: that's because he's picking up on

[0:18:14] Trustee Luckham: this uh broadcast microphone that's

[0:18:17] Voice 8: what the feedback was then i see okay thank you for

[0:18:22] Voice 8: turning one of the microphones off i think that was confusing things so thank you for your answer

[0:18:28] Voice 8: Mr. Trustee Luckham, that was that was helpful. Always a learning curve with these processes. And indeed, the Islands Trust is unique with its annual report, unlike any other annual report.

[0:18:42] Voice 8: We've got nine attendees. Is there anybody else who wishes to address the local trust committee today? If you could please raise your hand, and we'll promote you so you can be seen and heard, if you wish.

[0:18:54] Trustee Luckham: and i might just add uh chair elliott that if you wish to address the abrupt shellfish application

[0:19:01] Trustee Luckham: um now is the time because the conversation when we get to it in applications referrals is actually

[0:19:07] Trustee Luckham: amongst staff the applicant and the trustees so if you wish to address that now would be the time

[0:19:13] Trustee Luckham: to do so and we have one uh person in the community center here with us and just want to ask her did

[0:19:19] Trustee Luckham: Did you want to address the L2C?

[0:19:20] Trustee Luckham: No.

[0:19:20] Trustee Luckham: She's already written a letter, the numerous letters that we've received.

[0:19:25] Trustee Luckham: So I'll

[0:19:25] Trustee Luckham: turn it back to you, Chair Elliott.

[0:19:27] Voice 8: Thank you so much for that reminder.

[0:19:29] Voice 8: And yes, indeed, now is the time if you want to say anything about that application.

[0:19:35] Voice 8: I believe to date we've received 29 letters.

[0:19:39] Voice 8: I have read every one of them, and they are posted to the website under the applications

[0:19:47] Voice 8: applications folder so related to the application but yes all of your letters have been received

[0:19:52] Voice 8: and noted and so don't see anyone else and

[0:20:00] Trustee Luckham: i'll just say that there may be more than that i know

[0:20:02] Trustee Luckham: there's been quite a few come in the last few days and i haven't necessarily forwarded them

[0:20:07] Trustee Luckham: some of them were just addressed to ken and myself but i will be forwarding those to become

[0:20:13] Trustee Luckham: become part of the public record thank

[0:20:15] Voice 8: you peter okay seeing no further hands raised um

[0:20:23] Voice 8: we will close public comments period and move into adopting minutes so we've got local trust

[0:20:33] Voice 8: committee meeting minutes from september 5th for adoption trustees are there any changes or

[0:20:41] Voice 8: or issues, or can we adopt the minutes?

[0:20:47] Trustee Luckham: So I would move that the Cedars-Sinai Local Trust Committee

[0:20:50] Trustee Luckham: adopt the minutes of September the 5th as presented.

[0:20:54] Voice 8: Excellent.

[0:20:55] Voice 8: So move, seconded, all those in favor?

[0:20:58] Voice 8: I guess we could just do that

[0:20:59] Voice 8: by consent.

[0:21:01] Voice 8: Excellent.

[0:21:02] Voice 8: And super.

[0:21:06] Voice 8: So we've got to follow a faction list as per usual.

[0:21:10] Voice 8: It's on page eight.

[0:21:11] Voice 8: if you've got any questions for planners or staff on any of those items some of them are listed as

[0:21:20] Voice 8: completed uh i will note that item two at our last meeting there was a i was under the impression

[0:21:32] Voice 8: actually um peter that you were going to be the one to reach out to ken thomas or another elder

[0:21:39] Voice 8: to open a future LTC meeting but I see that it's noted as as my I

[0:21:45] Trustee Luckham: know we had that conversation

[0:21:47] Trustee Luckham: last week and I thought I was responsible for that and I've

[0:21:50] Trustee Luckham: been negligent on that responsibility

[0:21:52] Trustee Luckham: um but certainly um I can do that in the uh in uh an expectation of our next meeting and

[0:22:00] Trustee Luckham: see how that goes um so um we'll uh look after that in the future so that's okay okay got the

[0:22:08] Trustee Luckham: the connections you

[0:22:09] Voice 8: do have the connections that's i'm relying on you that's the most

[0:22:13] Voice 8: important thing is relationship right

[0:22:15] Voice 5: um

[0:22:16] Voice 8: what is the status of uh number four the protocol

[0:22:21] Voice 8: agreement between the fetus ltc and cowichan valley regional district marlis do we i don't

[0:22:28] Planner McCargar: have uh an update to bring you today but it has been forwarded uh to the cao and we're hoping

[0:22:37] Planner McCargar: to get an answer for your next LTC meeting.

[0:22:41] I

[0:22:42] Trustee Luckham: wonder whether we shouldn't, Chair Elliott,

[0:22:46] Trustee Luckham: if we shouldn't actually perhaps forward a copy of that

[0:22:52] Trustee Luckham: to the director, our regional director,

[0:22:54] Trustee Luckham: so that he is also aware of that

[0:22:58] Trustee Luckham: in case that he has some remarks or comments

[0:23:00] Trustee Luckham: that could be brought into it,

[0:23:03] Trustee Luckham: not a sort of, I guess, perhaps a draft

[0:23:07] Trustee Luckham: or whatever it is however it is the staff might consider would be the appropriate way to

[0:23:11] Trustee Luckham: engage with the regional director on that but

[0:23:15] Voice 8: isn't that what the purpose of this letter is

[0:23:18] Voice 8: is to or to oh staff providing a status update yeah so before we draft or we get back into this

[0:23:26] Voice 8: letter of understanding you're suggesting that we check in with the that's

[0:23:31] Trustee Luckham: correct yeah because

[0:23:32] Voice 8: he's

[0:23:32] Trustee Luckham: new and wouldn't have been aware of the previous efforts and um it would be good to get

[0:23:39] Trustee Luckham: him up to speed and engage with him on that

[0:23:41] Voice 8: okay uh marlis would that be possible do you need a

[0:23:45] Voice 8: new resolution or or just to request that um in addition to the status update that we reach out to

[0:23:57] Voice 8: to CVRD director, sorry, remind me of his name, not Clay.

[0:24:04] Trustee Luckham: McClinton.

[0:24:05] Voice 8: McClinton.

[0:24:06] Trustee Luckham: Last name McClinton.

[0:24:08] Voice 8: McClinton.

[0:24:08] Trustee Luckham: I'm drawing a blank on the first name.

[0:24:12] Trustee Luckham: Ken?

[0:24:12] Trustee Luckham: Yeah, I know him.

[0:24:13] Trustee Luckham: He's drawing a blank too.

[0:24:14] Voice 8: Yeah.

[0:24:16] Voice 8: To see whether that protocol agreement is...

[0:24:19] Voice 8: Jesse

[0:24:20] Trustee Luckham: McClinton.

[0:24:21] Voice 8: Jesse, thank you.

[0:24:22] Voice 8: That was in my head too, but I couldn't quite get there.

[0:24:25] Voice 8: there. Marlis, did you, do we need a resolution to reach out to Director McClinton?

[0:24:32] Planner McCargar: Yeah, I think

[0:24:33] Planner McCargar: just to keep it clean and in the record, then it would be great to have a resolution to that effect.

[0:24:40] Voice 7: Okay.

[0:24:40] Trustee Luckham: So I would move then that the Theatre Design Local Trust Committee forward the draft

[0:24:45] Trustee Luckham: draft protocol agreement letter documents from the previous term to Regional Director McClinton

[0:24:56] Trustee Luckham: for information

[0:24:59] Voice 5: only. Do we want to advise

[0:25:10] Voice 8: that we're interested in updating it, or is there?

[0:25:14] Trustee Luckham: oh yeah perhaps yeah cover note that uh the thetis ltc is actually it's not so much updating it it's

[0:25:22] Trustee Luckham: creating it we don't have one we attempted to create one a number of years ago but i don't

[0:25:27] Trustee Luckham: believe that there is one and marlis can you correct me on that there

[0:25:31] Planner McCargar: isn't an active one

[0:25:32] Planner McCargar: right now no

[0:25:33] Trustee Luckham: okay the

[0:25:34] Trustee Luckham: idea was to have one in place because it would certainly be helpful for

[0:25:38] Trustee Luckham: mutual interest I think. Agreed.

[0:25:42] Trustee Luckham: Yeah and I think that probably the documentation we have would

[0:25:46] Trustee Luckham: probably cover off that would that be correct Planner McCargar through the chair?

[0:25:53] Planner McCargar: Yeah I think

[0:25:54] Planner McCargar: that we can locate the the draft and yeah send an update.

[0:26:00] Voice 8: Okay excellent. Vicki have you got all

[0:26:04] Voice 8: that the resolution?

[0:26:06] Voice 11: Yes I have the resolution and it's ending with for information correct?

[0:26:10] Voice 11: Right. Yep.

[0:26:11] Trustee Luckham: That's good. I

[0:26:12] Voice 11: have it. Do

[0:26:14] Voice 8: I have a seconder for that resolution?

[0:26:16] Trustee Luckham: Ken Hunter is seconding that one.

[0:26:18] Voice 8: Ken is seconding. All those in favor?

[0:26:20] Voice 8: Aye. Aye. Aye. That is carried. Thank you. Advancing a little bit of work at a time is

[0:26:28] Voice 8: a good idea.

[0:26:29] Trustee Luckham: Yeah. So before we move off to the follow-up action list, it's not

[0:26:32] Trustee Luckham: specifically on the follow-up action list and is not on today's agenda. And I didn't raise it. I

[0:26:38] Trustee Luckham: maybe should have but i given that i've noticed that warren dingman is in the audience um and of

[0:26:44] Trustee Luckham: course our community is very much interested in any kind of an update on the bylaw enforcement

[0:26:49] Trustee Luckham: issue on the uh on lot 188 on fetus island would be appreciated i do know there's some activity in

[0:26:55] Trustee Luckham: the background but that may or may not be publicly reportable but the public would appreciate hearing

[0:27:00] Trustee Luckham: anything we possibly could so chair elliott do you want to do that here do you want to add that

[0:27:05] Trustee Luckham: somewhere else on the agenda i apologize for not no

[0:27:08] Voice 8: i think it's i think it's totally fair um i

[0:27:12] Voice 8: guess i would ask uh warren we haven't asked you for a report or anything but is it possible to

[0:27:18] Voice 8: to give us a little status update on bylaw enforcement and would you be comfortable with

[0:27:23] Voice 8: that now or we can do a little later and under new business don't see warren um

[0:27:34] Voice 12: i'm i'm just

[0:27:36] Voice 12: Just promoting him to panelist.

[0:27:40] Voice 12: I mean, it would be great if he's able.

[0:27:46] Voice 3: Oh, technology.

[0:27:49] Voice 5: It's a little slow.

[0:27:51] Voice 5: There he is.

[0:27:56] Voice 5: Hello, Warren.

[0:27:56] Voice 5: Good morning, Chair.

[0:27:57] Voice 5: Good morning.

[0:27:58] Voice 5: Did we surprise you?

[0:28:00] Manager of Bylaw Compliance and Enforcement: No, I've been here listening.

[0:28:03] Voice 8: Okay.

[0:28:05] Voice 8: Would you be okay with giving a bit of a brief report

[0:28:09] Voice 8: or synopsis of enforcement activities on Thetis now

[0:28:13] Voice 8: Yeah,

[0:28:15] Manager of Bylaw Compliance and Enforcement: I can, I can do the brief. It's really, I can give you the update on the Davis Pegg property. Mr. Pegg was found in contempt of court in September.

[0:28:30] Manager of Bylaw Compliance and Enforcement: he has fines to pay because of that contempt if he doesn't follow through with court orders

[0:28:38] Manager of Bylaw Compliance and Enforcement: that have been issued he will face additional fines the initial fine

[0:28:47] Manager of Bylaw Compliance and Enforcement: actually yes was five thousand dollars and all of this all of this is a public record it's all

[0:28:54] Manager of Bylaw Compliance and Enforcement: in the public court records it could be accessed in the court registry if anyone wants to go

[0:28:58] Manager of Bylaw Compliance and Enforcement: through these documents as well but um the court the contempt of court uh came down uh there's

[0:29:08] Manager of Bylaw Compliance and Enforcement: fines to be paid unfortunately unable to serve mr pig um he does not appear to be on titus island

[0:29:18] Manager of Bylaw Compliance and Enforcement: we have been unable to locate him um so if uh service it will be there'll be some complications

[0:29:26] Manager of Bylaw Compliance and Enforcement: If we can't deliver the sentencing order to him, there will be some delays and then the local trust committee will have to look at its further options on what it wishes to do.

[0:29:39] Manager of Bylaw Compliance and Enforcement: There was a legal opinion that was forwarded to members of the LTC.

[0:29:46] Manager of Bylaw Compliance and Enforcement: The options are there for the LTC to discuss in camera.

[0:29:49] Manager of Bylaw Compliance and Enforcement: We can't go over them here, but there are other options, other legal options that the LTC can pursue in order to

[0:30:00] Manager of Bylaw Compliance and Enforcement: bring this to a resolution and of course one of the things that the i mean this is

[0:30:05] Manager of Bylaw Compliance and Enforcement: not privileged but the ltc can continue to seek contempt proceedings against mr peg

[0:30:14] Manager of Bylaw Compliance and Enforcement: okay that's

[0:30:20] Voice 8: that sounds like a challenging file to continue to follow up on and so in terms of

[0:30:27] Voice 8: of timeline we just keep waiting for fines to be paid and re-issuing what does that process look

[0:30:40] Voice 8: like well

[0:30:41] Manager of Bylaw Compliance and Enforcement: right now it's up to the LTC I mean if you want to do an in-camera session today we can

[0:30:46] Manager of Bylaw Compliance and Enforcement: do an in-camera decision if you have time if not at perhaps your next meeting I can prepare I don't

[0:30:53] Manager of Bylaw Compliance and Enforcement: know if it really needs to be a detailed report I think legal opinion speaks in itself as to your

[0:30:58] Manager of Bylaw Compliance and Enforcement: your legal options. I will note that there have been family members who have come forward and

[0:31:05] Manager of Bylaw Compliance and Enforcement: said they will help try to resolve these issues on the property. I don't know what their timeline

[0:31:10] Manager of Bylaw Compliance and Enforcement: is. We can try and make contact with again and discuss what their timeline is, but really the

[0:31:16] Manager of Bylaw Compliance and Enforcement: timeline is what the LTC wishes on whether they want to proceed again with contempt or take some

[0:31:24] Manager of Bylaw Compliance and Enforcement: some other action, uh, or pursue, ask the courts, uh, for, uh, their, get a court order to clean

[0:31:32] Manager of Bylaw Compliance and Enforcement: up the property.

[0:31:34] Voice 8: Yeah. That's what I was sort of getting to is, is where does that action

[0:31:39] Voice 8: potentially fall? Um, and so trustees, um, is this an item that we want to discuss right now

[0:31:47] Voice 8: or put it on the agenda for a future closed in-camera meeting?

[0:31:55] Trustee Luckham: Well, quite honestly, the community remains very anxious about this.

[0:32:01] Trustee Luckham: I suppose that the good news is that if Mr. Pegg is not on the island,

[0:32:08] Trustee Luckham: then the risk associated with activities that he was undertaking on that property are minimized,

[0:32:14] Trustee Luckham: which, as you all will recall, there was a significant fire on Thetis Island as a result

[0:32:20] Trustee Luckham: of the activities that are being undertaken there. And so that certainly minimizes that,

[0:32:25] Trustee Luckham: but there's no telling when he may or may not return. And of course, the environmental damage

[0:32:30] Trustee Luckham: that's on that property, which I can well imagine includes leakage of hydrocarbon materials,

[0:32:37] Trustee Luckham: materials uh amongst other things um and so indeed the necessity to clean that property up

[0:32:43] Trustee Luckham: remains uh important to many people on theatus and so i if there's necessity for us to provide

[0:32:52] Trustee Luckham: a direction i would rather not wait for a future meeting and so if it's possible chair to have an

[0:32:57] Trustee Luckham: in-camera session to provide that to get more information and provide that direction um um i

[0:33:04] Trustee Luckham: I think that we need to do that on behalf of the community.

[0:33:09] Voice 8: All right.

[0:33:11] Voice 8: Trustee Hunter, do you have any preferences?

[0:33:15] Voice 8: And my only other question is,

[0:33:16] Voice 8: has we given enough time for the family to step forward

[0:33:21] Voice 8: and attempt to resolve it?

[0:33:23] Voice 8: This has been just since September, but that is two months.

[0:33:27] Voice 8: And I know these processes are slow.

[0:33:31] Voice 8: So do you have any thoughts?

[0:33:35] Voice 8: uh

[0:33:35] Voice 10: thank you chair uh given the importance of it to the people of the island i i believe that time

[0:33:43] Voice 10: is of the essence and uh yeah we could probably at least find out what our options are and

[0:33:56] Voice 10: proceed forward with what we think is best okay that

[0:34:02] Voice 8: sounds good um so we'll add

[0:34:04] Voice 8: And we'll add an in-camera portion to our agenda following the work program, item 13, before we adjourn.

[0:34:18] Voice 8: Thank you, Jo.

[0:34:20] Voice 8: Yeah, thank you.

[0:34:21] Voice 8: And thanks for being available, Warren.

[0:34:23] Voice 8: We'll see you in about 40 minutes.

[0:34:26] Voice 8: You're welcome.

[0:34:27] Voice 8: That's okay.

[0:34:28] Voice 8: Thanks.

[0:34:30] Voice 8: Okay.

[0:34:31] Voice 8: Okay, so anything else to add before we move on to the application before us?

[0:34:38] Voice 8: All right, Terry, nothing.

[0:34:42] Voice 8: So item 7.1, we've got the abrupt shellfish application for rezoning 2022.1 in Pretty Harbor.

[0:34:54] Voice 8: And the staff report is pretty detailed.

[0:34:58] Voice 8: Page 9, I understand the applicant held a community information meeting.

[0:35:03] Voice 8: virtually after a first attempt and then a second successful attempt and I do understand it was

[0:35:13] Voice 8: well attended so thank you everyone for being engaged in this important topic so Marlis

[0:35:21] Voice 8: would you like to introduce the project or proposed application and your recommendation please

[0:35:31] Voice 8: Yeah.

[0:35:32] Planner McCargar: Good morning, everyone. So this application proposes to rezone approximately 14 hectares of the marine area in Preeti Harbour near Crescent Point to allow subtitle geoduck aquaculture.

[0:35:46] Planner McCargar: The application will require amendments to the Thetis Island OCP and the Thetis Island Land Use Bylaw, the LUB, to allow for a change in zoning from W4 to an appropriate zone for the proposed use.

[0:36:02] Planner McCargar: At this time, staff recommends that the application be closed and the appropriate refund be issued to the applicant.

[0:36:08] Planner McCargar: At the February meeting, the LTC advised the applicant that they should engage in meaningful consultation with Penelope Tribe, and after that, hold a public community information session in person on Thetis Island, and then come back to the LTC with the application.

[0:36:28] Planner McCargar: The applicant held an electronic community information meeting on October 23rd and indicated that they have attempted to get a response from representatives at Penelaket Tribe with no success.

[0:36:41] Planner McCargar: To date, the Islands Trust has received 29 pieces of correspondence in opposition and no correspondence in support of this application.

[0:36:51] Planner McCargar: You can view all those on the website.

[0:36:54] Planner McCargar: The main concerns that have been outlined in the correspondence consist of damaging environmental effects of the current lease area, inappropriate site selection, risk to the sensitive ecosystem, lack of meaningful community input, contradicts the Islands Trust mandate, does not support the economic or social development of the local community, would negatively impact public use of the area,

[0:37:21] Planner McCargar: area, increase microplastics into the ocean, noise and light pollution, and high archaeological

[0:37:28] Planner McCargar: value in this area and along the shoreline.

[0:37:32] Planner McCargar: So staff recommend that the Thetis LTC proceed no further with the application THRZ 2022.1

[0:37:43] Planner McCargar: for the following reasons.

[0:37:45] Planner McCargar: It's inconsistent with the Thetis Island Official Community Plan.

[0:37:49] Planner McCargar: It's inconsistent with the island's trust policy statement, it's incompatible with adjacent land and recreational uses, and the potential risk to sensitive ecosystems is quite high.

[0:38:02] Planner McCargar: And if LTC has any further questions, I'm happy to answer them and I do believe that the applicant is in attendance today if you have any questions for them.

[0:38:12] Planner McCargar: Thank

[0:38:14] Voice 8: you, Planner McCarger. This is a very good report. And this has been a long process. And I will note that the applicant had applied in 2020. And so this has been a longstanding issue or potential issue.

[0:38:34] Voice 8: so trustees do you have any questions for the applicant and we might promote

[0:38:41] Voice 8: them that they could if they wish to speak to this or the process or anything

[0:38:47] Voice 8: else is that Yvonne Tomlinson okay I would

[0:38:55] Trustee Luckham: say then if the opportunity exists

[0:38:57] Trustee Luckham: to provide the applicant to say anything in support of their application I would

[0:39:04] Trustee Luckham: would want to be administratively fair in that respect.

[0:39:09] Trustee Luckham: They did conduct the community information meeting

[0:39:11] Trustee Luckham: as you've mentioned.

[0:39:14] Trustee Luckham: I would say that that has not alleviated the concerns

[0:39:20] Trustee Luckham: of the public at this point.

[0:39:22] Trustee Luckham: And so certainly I am in support of the recommendation

[0:39:27] Trustee Luckham: in the report.

[0:39:28] Trustee Luckham: I also have a letter which I've forwarded to the LTC

[0:39:31] Trustee Luckham: and staff that I would like to read into the minutes

[0:39:34] Trustee Luckham: for the meeting today that and the letter is intended as a draft to be submitted to the

[0:39:39] Trustee Luckham: province with respect to revoking the permit which has been issued and I'll read that through

[0:39:47] Trustee Luckham: it becomes clear at the time but I would like if the applicant wishes to address the LTC today

[0:39:52] Trustee Luckham: I think it would be administratively appropriate for us to provide that opportunity.

[0:39:58] Trustee Luckham: absolutely

[0:39:59] Voice 8: and i see that

[0:40:01] Voice 12: the applicant has declined to be promoted i've um given her the

[0:40:06] Voice 12: option to speak but i see her microphone is muted so perhaps uh she's not interested in that

[0:40:15] Voice 12: okay

[0:40:16] Voice 5: well that's fine the minutes will record that i presume

[0:40:22] Voice 8: um so i did see your letter

[0:40:29] Voice 8: um peter it just yeah and so if you'd like do you want to read the whole thing well i would

[0:40:35] Trustee Luckham: actually just like to make the motion and then i would like to have a second motion that embraces

[0:40:41] Trustee Luckham: the the letter um as a follow-up to the recommendation unless there's any further

[0:40:46] Trustee Luckham: discussion i'll make that motion

[0:40:48] Voice 8: so is there any further discussion um or direct questions

[0:40:52] Voice 8: for the applicant or the planner before we move into the resolution yeah

[0:40:58] Trustee Luckham: and ken is indicating

[0:40:59] Trustee Luckham: there's no further discussion no okay so then i would move then the theater sound local trust

[0:41:04] Trustee Luckham: committee proceed no further with applications thrz 2020 2.1 for the following reasons a in

[0:41:10] Trustee Luckham: inconsistent with the theater sound official committee plan number 88 b inconsistent with

[0:41:15] Trustee Luckham: the island stress policy statement c incompatible with adjacent land and recreational uses and

[0:41:20] Trustee Luckham: And D, potential risk to sensitive environments.

[0:41:25] Voice 8: Do we have a seconder?

[0:41:27] Trustee Luckham: Seconded

[0:41:27] Voice 8: by Trustee Hunter.

[0:41:30] Voice 8: So any further discussion on this resolution before I call for the vote?

[0:41:36] Voice 8: No.

[0:41:37] Voice 8: All those in favor?

[0:41:40] Voice 5: Aye.

[0:41:41] Voice 8: That's two ayes.

[0:41:42] Voice 8: That's a unanimous.

[0:41:46] Voice 8: With regrets to the applicant.

[0:41:48] Voice 8: hint um yeah the decision of the local trust committee is pretty clear based on policies

[0:41:54] Voice 8: for this community and so trustee luckham you wanted to make a second resolution and

[0:42:02] Voice 8: read out some of your letter yeah

[0:42:05] Trustee Luckham: and i apologize actually for not including the resolution but i'm

[0:42:08] Trustee Luckham: just going to move that the fetus island local trust committee requests staff and the chair to

[0:42:13] Trustee Luckham: to forward a letter to the ministry.

[0:42:18] Trustee Luckham: I think it's natural resources responsible

[0:42:21] Trustee Luckham: for the issuance of the lease

[0:42:25] Trustee Luckham: and the supporting material received by the LTC today.

[0:42:31] Trustee Luckham: And so that's my motion.

[0:42:35] Trustee Luckham: And I'm gonna read that letter into the record

[0:42:38] Trustee Luckham: if that motion is, if Vicky has got that

[0:42:42] Trustee Luckham: and if Ken is supportive of it I second that

[0:42:46] Voice 8: it's great oh so that was seconded to um let's just get

[0:42:50] Voice 8: the resolution clear before we uh read the letter you're requesting staff and the chair to forward

[0:42:57] Voice 8: this letter to the ministry responsible for the lease um was there anything else and the um

[0:43:06] Trustee Luckham: supporting Island's Trust report.

[0:43:09] Voice 8: With the supporting documentation.

[0:43:12] Voice 8: Is that what you've got, Vicki?

[0:43:15] Voice 8: Do

[0:43:15] Voice 5: you want me to reread what I have?

[0:43:17] Voice 5: Mm-hmm.

[0:43:18] Voice 11: Sure.

[0:43:19] Voice 11: It's pretty clear.

[0:43:20] Voice 11: Nope, nope, nope.

[0:43:22] Voice 11: Move that the Theta Silent Local Trust Committee

[0:43:24] Voice 11: request staff and the chair to forward a letter

[0:43:27] Voice 11: to the ministry responsible for issuance of the lease

[0:43:30] Voice 11: and the supporting material received

[0:43:32] Voice 11: by the Local Trust Committee today.

[0:43:35] Voice 10: Yeah, perfect.

[0:43:36] Voice 10: Okay.

[0:43:38] Voice 5: Do I have a seconder? Seconded

[0:43:41] Voice 8: by Trustee Hunter. Any further discussion? Do

[0:43:47] Trustee Luckham: you want to

[0:43:47] Trustee Luckham: read your letter before we vote? Sure, may as well. Then that content can be clear to everybody.

[0:43:53] Trustee Luckham: So the intention actually, this is a draft and there are some details, dates and times,

[0:43:59] Trustee Luckham: perhaps the zoning permit numbers that might need to be added with staff's assistance. And then

[0:44:04] Trustee Luckham: And the intention is that it would be sent out under the chair's signature.

[0:44:09] Trustee Luckham: And so I've addressed it here as to whom it may concern, but obviously that would have

[0:44:14] Trustee Luckham: to be addressed to the appropriate department and individuals.

[0:44:17] Trustee Luckham: Please be advised.

[0:44:18] Trustee Luckham: So the letter is as follows.

[0:44:20] Trustee Luckham: Please be advised that the Theta Sinai Local Trust Committee today advise staff to proceed

[0:44:25] Trustee Luckham: no further with arrest of Pancho for abrupt shellfish ink application to rezone 14 hectares

[0:44:32] Trustee Luckham: the marine area in Preeti Harbor adjacent to Crescent Point, Thetis Island. The following

[0:44:37] Trustee Luckham: motion was moved and carried unanimously. I'm not going to repeat that. It's exactly what was

[0:44:42] Trustee Luckham: carried earlier. The applicant had made a very similar application in April 2020, which was

[0:44:49] Trustee Luckham: denied for reasons much the

[0:44:52] Voice 5: same as today's recommendation to be no further

[0:44:59] Trustee Luckham: listed below.

[0:45:01] Trustee Luckham: flow, underwater staking, netting, and anchors, the potential of the infrastructure materials

[0:45:06] Trustee Luckham: becoming marine debris due to storms or marine fouling, and the potential negative impacts

[0:45:11] Trustee Luckham: it may have on environmental ecological features, flora and fauna, introduction of mooring

[0:45:17] Trustee Luckham: buoys and navigational lights to the area, and the negative impact to the natural scenic

[0:45:26] Trustee Luckham: features of the area.

[0:45:27] Trustee Luckham: The significant numbers of recreational boaters that frequent the area year-round.

[0:45:31] Trustee Luckham: potential conflicts with recreational uses and with adjacent upland properties that are zoned

[0:45:37] Trustee Luckham: recreational or residential or recreation marine uses, potential negative impacts to local marine

[0:45:44] Trustee Luckham: and adjacent upland tourism associated commercial activities, and the enjoyment of residential

[0:45:50] Trustee Luckham: properties, conflict with policy 2.7 mariculture, and there are potential conflicts with sections

[0:45:57] Trustee Luckham: Actions 3, 4, and 5 of the Allen's Trust Policy Statement.

[0:46:00] Trustee Luckham: When the Local Trust Committee received the application

[0:46:03] Trustee Luckham: for rezoning, it was reviewed at a public meeting on June,

[0:46:06] Trustee Luckham: and I don't have the exact date.

[0:46:08] Trustee Luckham: The applicant did attend the meeting

[0:46:10] Trustee Luckham: and answered questions from the LTC.

[0:46:13] Trustee Luckham: The most significant being what had changed

[0:46:15] Trustee Luckham: with this application that they thought

[0:46:17] Trustee Luckham: it may be well received by the community and the LTC

[0:46:21] Trustee Luckham: since the previous application that was turned down

[0:46:24] Trustee Luckham: and had the applicants consulted with the Penelakut Tribes and other First Nations.

[0:46:30] Trustee Luckham: The response to the questions was generally that nothing of significance had changed

[0:46:34] Trustee Luckham: and that they had not consulted the Penelakut Tribes.

[0:46:37] Trustee Luckham: The applicant was advised at the meeting that they should consult with the Thetis Island community

[0:46:42] Trustee Luckham: through a community information meeting and consult with Penelakut Tribes.

[0:46:48] Trustee Luckham: In the period of time leading up to today's meeting,

[0:46:51] Trustee Luckham: the LTC has received many letters, emails and phone calls

[0:46:54] Trustee Luckham: in opposition to the rezoning.

[0:46:57] Trustee Luckham: The applicant did hold a virtual community information

[0:47:01] Trustee Luckham: meeting for which there was about 30 attendees,

[0:47:03] Trustee Luckham: including the applicant and Theta's trustees.

[0:47:06] Trustee Luckham: I think it is fair to say most,

[0:47:08] Trustee Luckham: if not all members of the public were not in favor

[0:47:10] Trustee Luckham: of the application.

[0:47:12] Trustee Luckham: Many of the questions were regarding negative impacts

[0:47:16] Trustee Luckham: on the area and what benefits there would be

[0:47:18] Trustee Luckham: to Theta SOM community.

[0:47:19] Trustee Luckham: community. The questions were answered respectfully, not necessarily satisfactorily, to the members of

[0:47:24] Trustee Luckham: the public in attendance. There appeared to be little concern by the applicant for the impacts

[0:47:29] Trustee Luckham: that the community were concerned about. There appeared to be more interest in the industrial

[0:47:34] Trustee Luckham: and economic benefits to the applicant than to the community concerns. Since the community

[0:47:39] Trustee Luckham: information meeting, the LTC has received many more letters of concern and clear opposition to

[0:47:44] Trustee Luckham: the rezoning. The LTC thinks it is important to note that the current OCP amended in recent years

[0:47:51] Trustee Luckham: and the previous OCP both had restrictive zoning in place regarding marine aquaculture.

[0:47:58] Trustee Luckham: The Thetis community is very familiar with marine aquaculture as there are a number of oyster leases

[0:48:03] Trustee Luckham: already in place and that geoduck farming has been conducted on a converted lease not far from

[0:48:11] Trustee Luckham: the current rezoning location. There have been environmental issues associated with the plastic

[0:48:16] Trustee Luckham: pipe with this lease operation since 2019. The recent OCP review confirmed the community's

[0:48:22] Trustee Luckham: concerns regarding aquaculture and the community has purposefully retained restrictive zoning in

[0:48:29] Trustee Luckham: this regard. The Thetis community have concerns about the existing lease use and potential for

[0:48:35] Trustee Luckham: species changes with no notice to the public. There is no social or economic benefit to the

[0:48:43] Trustee Luckham: Theta Silent community and the community has made it clear to the LTC to not support this

[0:48:48] Trustee Luckham: application. The LTC asks the minister to respect this community and the LTC's rejection of this

[0:48:54] Trustee Luckham: application and cancel the permit that has been issued to the applicant which is subject to the

[0:49:00] Trustee Luckham: use being in conformance with local bylaws. The above denial to advance the application

[0:49:05] Trustee Luckham: does not provide the applicant with conformance of this work in the existing zoning and sincerely

[0:49:13] Trustee Luckham: hopefully that will be signed by Chair Elliott.

[0:49:18] Voice 8: Thank you. That is a very thoughtful letter and

[0:49:21] Voice 8: it frames the issue and the history and the timeline very well. Thank you. I'd be happy

[0:49:28] Voice 8: to support that um any thoughts on this or further discussion on the contents of the letter

[0:49:34] Voice 8: before i call for the vote nope

[0:49:36] Voice 4: okay

[0:49:37] Voice 8: all those in favor say aye and that is carried

[0:49:42] Voice 8: thank you for your work on this and um i do hope that this provides some comfort to the community

[0:49:48] Voice 8: uh the objections or the the lack of support for it was was very evident from the number of

[0:49:56] Voice 8: the volume of correspondence received and the contents and i think people are i hope

[0:50:03] Voice 8: people will be very relieved that um the ltc has made this decision okay

[0:50:10] Voice 5: well thank you very much

[0:50:11] Voice 5: chair and staff too actually thank you all

[0:50:17] Trustee Luckham: your work thank you absolutely

[0:50:18] Voice 8: absolutely yes okay um

[0:50:24] Voice 8: So moving on to our, I've lost my piece of paper here, the minor project that we have before us, item 8.1, the OCP LUB Marine Areas Review Project. We have a staff report on page 16, 241 with a number of maps. So thank you again. And Flannery McCargar, would you like to introduce your report?

[0:50:50] Planner McCargar: Yes, thank you. I'll probably do a share screen because some of this is just going to be

[0:50:55] Planner McCargar: easier to show on the screen. But the Thetis LTC is asked to consider first and second reading and

[0:51:03] Planner McCargar: referral of the proposed bylaws number 113 and 114, which are attachment two and three of the

[0:51:10] Planner McCargar: staff report. The bylaws would amend both the schedule maps B and C of the Thetis Associated

[0:51:17] Planner McCargar: Islands OCP and the Associated Islands LUB. Amendments are needed to add zoning and land

[0:51:24] Planner McCargar: use designations to an unzoned, undesignated marine area. So I'll just share my screen here

[0:51:33] Planner McCargar: and we can have a look at some of the maps. So on the screen here we have the proposed

[0:51:52] Planner McCargar: proposed application area so is of the Thetis associated islands LUB and OCP and you can see

[0:52:02] Planner McCargar: down here the the lined area is the proposed expansion so it's actually quite a it's not a

[0:52:13] Planner McCargar: really large area but it is an area that currently has no zoning so the LTC would have no jurisdiction

[0:52:21] Planner McCargar: over that area and staff are proposing to to do the whole area around Scott and Damon Islands here

[0:52:30] Planner McCargar: I will bring up the some

[0:52:36] Voice 14: of the

[0:52:36] Voice 5: other maps here just hold on one second was that Hudson Island

[0:52:45] Voice 8: is the sorry yes

[0:52:47] Planner McCargar: here here's a sort of a more close-up view so this area on this side is where

[0:52:53] Planner McCargar: the Thetis Island area of application extends and then this area is where the associated islands so

[0:53:01] Planner McCargar: you would have just this green area around Scott, Damon and Hudson and staff are proposing that that

[0:53:08] Planner McCargar: area be expanded to so it would meet the Thetis Island area and it would go all the way around

[0:53:16] Planner McCargar: around both of these islands here

[0:53:21] Voice 5: there's when

[0:53:23] Planner McCargar: staff had initially uh talked with the LTC the

[0:53:27] Planner McCargar: thought was um to just do this this very small area here so this is an alternate this is an

[0:53:37] Planner McCargar: alternate an alternative that the LTC can consider however staff are just making the recommendation

[0:53:44] Planner McCargar: that we do the whole area here.

[0:53:51] Planner McCargar: And if there's any questions, it's a fairly,

[0:53:55] Planner McCargar: the bylaws are fairly simple.

[0:53:57] Planner McCargar: They're attached to the staff reports, can see them here.

[0:54:01] Planner McCargar: It's really just a map amendment.

[0:54:05] Planner McCargar: And then there is a very small amount of text

[0:54:08] Planner McCargar: that would need to be amended in the OCP.

[0:54:14] Planner McCargar: If I can answer any questions now.

[0:54:16] Planner McCargar: If

[0:54:16] Voice 8: you could just take us through the charter for the engagement plan.

[0:54:20] Voice 8: You're recommending a public hearing or a community information meeting in March.

[0:54:27] Voice 8: So if we give first and second reading to this now.

[0:54:32] Planner McCargar: Yeah, so this is a bit of a loose plan, but depending on where the LTC decides to go today,

[0:54:42] Planner McCargar: it would be first and second reading today and then staff would send out referrals to First

[0:54:49] Planner McCargar: Nations agencies, APC community groups and that would happen over the next two three months

[0:54:57] Planner McCargar: and then would go to community information meeting, public hearing and then third reading

[0:55:05] Planner McCargar: from the LTC apologies

[0:55:11] Voice 5: everyone um trustee Luckham yeah

[0:55:15] Trustee Luckham: um just want to thank Anna Mikaga for

[0:55:19] Trustee Luckham: being thoughtful about not creating a patchwork quilt sort of a thing where we were in areas

[0:55:27] Trustee Luckham: in this proposal and perhaps thinking about having to fix things in the future somewhere else and so

[0:55:33] Trustee Luckham: I appreciate the comprehensive nature of wanting to provide that same level of protection that

[0:55:38] Trustee Luckham: exists around Thetis to the the remaining water bodies that are unzoned. The only question and

[0:55:47] Trustee Luckham: concern that I have is that we are not potentially down zoning the area around burial islet where

[0:55:58] Trustee Luckham: there is an existing lease being act that is active and being worked out there on surrounding

[0:56:07] Trustee Luckham: the area near Burial Islet. That is not the intention to down zone that. And if indeed it

[0:56:13] Trustee Luckham: was intended to down zone it, then would that use continue on as legally non-conforming,

[0:56:26] Trustee Luckham: considering that it's been in operation for many years?

[0:56:31] Planner McCargar: So it's my understanding that

[0:56:34] Planner McCargar: that none of the area proposed in the current maps have any zoning, that all those areas are

[0:56:43] Planner McCargar: currently unzoned?

[0:56:46] Trustee Luckham: So I'm asking about the lease that exists adjacent to Scott, between Scott

[0:56:53] Trustee Luckham: Island and Burial Islet. There's a lease there already. Is this work that we're doing by expanding

[0:57:00] Trustee Luckham: the area somewhat, potentially compromising that use.

[0:57:04] Planner McCargar: Is it the area that is right here that's

[0:57:06] Planner McCargar: W5?

[0:57:09] Trustee Luckham: Ken Hunter's saying yes.

[0:57:11] Planner McCargar: Yeah, so that will remain W5 zoning, which allows for aquaculture.

[0:57:16] Trustee Luckham: Okay, perfect then. So that answers my question. Thank you for drawing my attention to that W5

[0:57:21] Trustee Luckham: zone. So therefore, I am satisfied with advancing this. I do wonder, although I definitely want to

[0:57:30] Trustee Luckham: to be respectful of, I guess, my lingering question,

[0:57:35] Trustee Luckham: but I've already convinced myself

[0:57:36] Trustee Luckham: we just need to proceed as recommended.

[0:57:38] Trustee Luckham: Is this, just for information sake,

[0:57:40] Trustee Luckham: is this an opportunity where we might consider

[0:57:44] Trustee Luckham: not going to public hearing,

[0:57:45] Trustee Luckham: given that it's consistent with OCP regulation

[0:57:49] Trustee Luckham: that's already in place?

[0:57:51] Planner McCargar: Through the chair, unfortunately, it's not.

[0:57:54] Planner McCargar: I had hoped that it would be a case

[0:57:55] Planner McCargar: where we could forego the public hearing,

[0:57:57] Planner McCargar: But because it does require an OCP amendment, we are required to go to public hearing for that.

[0:58:06] Trustee Luckham: So thank you very much.

[0:58:07] Trustee Luckham: My only remaining question is, do you want us to read this recommendation out as eight individual motions or all at once?

[0:58:18] Planner McCargar: I believe eight individual recommendations is the preferred way.

[0:58:23] Trustee Luckham: Okay, well,

[0:58:24] Trustee Luckham: then I'll ask Trustee Hunter and I will maybe alternate.

[0:58:27] Voice 8: Okay, so understanding.

[0:58:30] Voice 8: Any further questions on either the mapping

[0:58:32] Voice 8: or the engagement plan and referral process?

[0:58:36] Voice 8: It all seems pretty straightforward.

[0:58:39] Trustee Luckham: Only one remaining question then.

[0:58:41] Trustee Luckham: In the cover letter that goes out with the referrals,

[0:58:48] Trustee Luckham: not sure what that might look like,

[0:58:50] Trustee Luckham: but I think it's important to note

[0:58:53] Trustee Luckham: that this is resolving an outstanding oversight

[0:58:57] Trustee Luckham: oversight from the previous OCP review, as opposed to any other specific, more overarching

[0:59:10] Trustee Luckham: OCP amendment process. We're just trying to fix what has become apparent as an oversight. Is that

[0:59:19] Trustee Luckham: something that you would say in your referrals out? Because it might help ease the concern of

[0:59:25] Trustee Luckham: of those folks that see it,

[0:59:28] Trustee Luckham: although I think that likely the residents themselves

[0:59:31] Trustee Luckham: would be in support of it.

[0:59:35] Planner McCargar: Yeah, I'll make sure to include

[0:59:37] Planner McCargar: a little kind of explanation blurb

[0:59:40] Planner McCargar: when the referrals go out.

[0:59:41] Trustee Luckham: Thank you, so I'll turn it to Ken

[0:59:43] Trustee Luckham: if he has something to say.

[0:59:45] Voice 9: No, it's all straightforward to me.

[0:59:48] Voice 8: Excellent.

[0:59:50] Voice 8: Ponder McCargar, your work is par excellence.

[0:59:53] Voice 8: and all there's no uh if there's no issues or disputes um do we want to move into the recommend

[1:00:00] Voice 8: resolutions there are eight so I'll

[1:00:03] Trustee Luckham: move the first one then the Thetis Island local trust

[1:00:05] Trustee Luckham: committee has reviewed the on stress policy statement directives only checklist and determined

[1:00:10] Trustee Luckham: that bylaw number 103 cited as the Thetis Island official committee plan 214 amendment number 1

[1:00:16] Trustee Luckham: 2023 is not contrary to or at variance with the on stress policy statement

[1:00:21] Voice 8: seconder second

[1:00:24] Trustee Luckham: second

[1:00:24] Voice 8: trustee hunter seconds any further discussion all those in favor say aye aye aye

[1:00:30] Voice 10: that

[1:00:30] Voice 8: is carried number two number

[1:00:34] Voice 10: two i move that the levis island local trust committee

[1:00:37] Voice 10: has reviewed the island's trust policy statement directives only checklist and determined that

[1:00:42] Voice 10: bylaw number 114 cited as levis associated islands land use bylaw 2014 amendment number

[1:00:50] Voice 10: Number 1, 2023 is not contrary to or at variance with the Island Trust Policy Statement.

[1:00:59] Voice 8: Seconded. I'll second

[1:01:00] Voice 8: that. You're welcome. Any discussion? All those in

[1:01:04] Voice 8: favor? Aye.

[1:01:06] Trustee Luckham: Aye. Aye.

[1:01:07] Voice 8: That is carried.

[1:01:09] Trustee Luckham: So that moves that the Thetis Island Local Trust Committee bylaw Number 113

[1:01:12] Trustee Luckham: cited as the Thetis Island, Thetis Associated Islands Official Community Plan Number

[1:01:17] Trustee Luckham: 2014 amendment number one 2023 be read a first time second second

[1:01:24] Voice 8: about trustee hunter any

[1:01:25] Voice 8: any discussion

[1:01:26] Voice 5: all those in favor i say aye aye aye

[1:01:33] Voice 8: sorry thank you that is carried i move that

[1:01:37] Voice 10: to feed us on local trust committee bylaw number 114 cited as seated associated on land use bylaw

[1:01:43] Voice 10: of the 2014 amendment, number one, 2023.

[1:01:47] Voice 10: You read it first time.

[1:01:49] Trustee Luckham: Seconded.

[1:01:50] Voice 8: Is that a mistake?

[1:01:51] Voice 8: You read 114, but I see it's 11...

[1:01:56] Trustee Luckham: Yeah, one's the

[1:01:56] Trustee Luckham: bylaw and one's the LUB.

[1:01:57] Voice 8: Thank you.

[1:01:58] Voice 8: Sorry, I was on the wrong one.

[1:02:01] Voice 8: Thank you for clarifying.

[1:02:02] Voice 8: Any further discussion?

[1:02:03] Voice 8: All those in favor?

[1:02:05] Trustee Luckham: Aye.

[1:02:06] Trustee Luckham: Aye.

[1:02:07] Voice 8: That's carried.

[1:02:08] Trustee Luckham: So move that the theater sound local trip

[1:02:11] Trustee Luckham: committee bylaw number 113 cited

[1:02:13] Trustee Luckham: as the thetis island official committee plan 2014 be amend amendment number one 2023 be read a second

[1:02:20] Trustee Luckham: time second seconded

[1:02:23] Voice 8: by trustee hunter uh all

[1:02:25] Voice 5: those in favor uh trustee

[1:02:29] Voice 3: hunter yes okay that's

[1:02:31] Voice 3: scary go

[1:02:33] Voice 10: ahead and i move that the fetus island local trust committee bylaw number 114 cited as

[1:02:38] Voice 10: as Thetis associated on land use bylaw 2014

[1:02:41] Voice 10: and then the number one 2023, be read a second time.

[1:02:47] Voice 10: Seconded.

[1:02:47] Voice 8: Seconded by trustee Luckum.

[1:02:49] Voice 8: All those in favor?

[1:02:52] Voice 8: Aye.

[1:02:52] Voice 8: Aye.

[1:02:53] Voice 8: Okay, that is carried.

[1:02:55] Trustee Luckham: It moves that the Thetis on Local Trust Committee

[1:02:58] Trustee Luckham: proposed bylaw number 113 OCP and 114 LUB

[1:03:02] Trustee Luckham: be referred to the following for comment.

[1:03:04] Trustee Luckham: First Nations, Semiahu First Nations,

[1:03:07] Trustee Luckham: Soasson First Nations, the Namo First Nation,

[1:03:10] Trustee Luckham: Halal First Nation, Chimayness First Nation,

[1:03:13] Trustee Luckham: Cowichan Tribes, Lake Cowichan First Nation,

[1:03:17] Trustee Luckham: Penelakut Tribe, Laiakshan First Nation,

[1:03:20] Trustee Luckham: Sayout First Nation, Pakwitchin First Nation,

[1:03:23] Trustee Luckham: Sikkim First Nation, and Sartlip First Nation.

[1:03:28] Voice 3: Excellent.

[1:03:29] Voice 3: Oh,

[1:03:30] Trustee Luckham: sorry, local governments and agencies,

[1:03:33] Trustee Luckham: Islands Trust Conservancy, Salt Spring Island

[1:03:35] Trustee Luckham: Island Local Trust Committee, Gabriola Local Trust Committee, Cowichan Valley Regional District,

[1:03:40] Trustee Luckham: School District 79, Ministry of Forests, Minister of Agriculture and Food, Minister of Transportation

[1:03:44] Trustee Luckham: and Infrastructure, and Fisheries and Oceans. I can't help but think, should the Ministry of

[1:03:52] Trustee Luckham: Forests, Lands, and Resources be included in this?

[1:03:59] Voice 3: Forests, Lands, isn't

[1:04:01] Voice 8: that in there,

[1:04:02] Voice 8: ministry of forests um oh

[1:04:04] Trustee Luckham: i see okay

[1:04:06] Voice 8: so i'm thinking

[1:04:07] Trustee Luckham: about the new ministry which is

[1:04:09] Trustee Luckham: natural resources oh

[1:04:12] Voice 8: energy mines and mines energy and no no

[1:04:16] Voice 8: okay

[1:04:17] Trustee Luckham: planamacarga do you know

[1:04:20] Trustee Luckham: through

[1:04:21] Planner McCargar: through the chair the ministry of forests is responsible for um leases leases yes

[1:04:29] Planner McCargar: Yes.

[1:04:29] Trustee Luckham: And that's excellent. I second it as written.

[1:04:33] Voice 8: Okay. Seconded. And any further discussion?

[1:04:37] Voice 3: Then all

[1:04:38] Voice 3: those in favor?

[1:04:41] Voice 5: No. All those in

[1:04:44] Voice 5: favor? No. Do we have you, trustees? Yes, we have you

[1:04:53] Trustee Luckham: now. Okay,

[1:04:54] Voice 8: good. Thank you. All those in favor? Aye. Aye.

[1:04:57] Voice 8: Okay, that is carried. And the final.

[1:05:01] Voice 8: home stretch

[1:05:01] Voice 10: i move that the citizen local trust committee requests staff to schedule

[1:05:07] Voice 10: an electronic community information meeting and public hearing for proposed bylaw numbers

[1:05:12] Voice 10: 113 otp and 114 lub seconded

[1:05:17] Voice 8: by trustee luckham any discussion in favor aye aye and that is

[1:05:26] Voice 8: carried good piece of work well

[1:05:28] Trustee Luckham: I really want to thank through the chair the planning staff for

[1:05:33] Trustee Luckham: being nimble on this one that's sometimes a challenge with workloads and things but really

[1:05:39] Trustee Luckham: appreciate that we've gotten this far today thank you absolutely

[1:05:43] Voice 8: it helps when the LTC has a

[1:05:46] Voice 8: manageable project and confines the scope to something very specific so congratulations

[1:05:52] Voice 8: Congratulations, trustees.

[1:05:53] Voice 8: We're

[1:05:54] Trustee Luckham: trying to set an example.

[1:05:56] Voice 8: Setting precedent here.

[1:05:57] Voice 8: Getting things done.

[1:05:58] Voice 8: Minor project done.

[1:05:59] Voice 8: Move on to the next.

[1:06:01] Voice 8: The soil amendment bylaw, I remember, is potentially.

[1:06:04] Voice 4: Oh, that's

[1:06:05] Voice 4: totally awesome.

[1:06:07] Voice 8: Okay.

[1:06:07] Voice 8: All right.

[1:06:08] Voice 8: Well, then, thank you for that.

[1:06:10] Voice 8: That concludes that piece of business on the minor project.

[1:06:15] Voice 8: There are no delegations.

[1:06:17] Voice 8: Unless I'm missing something, Connor McCarver,

[1:06:19] Voice 8: you don't need anything else from us.

[1:06:22] Voice 8: that project i just skipped past um so as noted we have received a considerable amount of

[1:06:30] Voice 8: correspondence but that is all posted to the web page um under the application that it relates to

[1:06:37] Voice 8: and um uh trustee uh luckham your letter will be i assume posted to the to the same application

[1:06:45] Voice 8: what happens to correspondence if not when an application is closed actually i've never asked

[1:06:52] Voice 8: that question that the letters just get filed and disappear from the website I'm assuming.

[1:06:59] Planner McCargar: Through the chair yeah we would remove it from the website but it would all be saved

[1:07:03] Planner McCargar: in the physical file and the electronic file.

[1:07:07] Voice 8: Excellent okay so the only new business

[1:07:11] Voice 8: we have is going to be in camera and we'll do that after these other items.

[1:07:19] Voice 8: there's nothing to report from the trust conservancy um i'm not sure i've noted this

[1:07:27] Voice 8: before just our last meeting was a while ago um but yeah i just wanted to share that we had a very

[1:07:35] Voice 8: positive uh meeting between the executive committee and the trust conservancy board

[1:07:40] Voice 8: board in was that august peter it was a while ago feels like a

[1:07:46] Trustee Luckham: year ago yeah it was before

[1:07:48] Trustee Luckham: trust council in september um and so that would have been august but it's worthy of noting that

[1:07:54] Trustee Luckham: chair risa smith uh galliano island um also uh made presentation at that trust council

[1:08:03] Trustee Luckham: Council

[1:08:03] Voice 4: on

[1:08:04] Trustee Luckham: that current activities and want to acknowledge also that chair Elliott is a sitting

[1:08:11] Trustee Luckham: member of the on Trust Conservancy board so thank you for that work

[1:08:14] Voice 8: thank you it is my pleasure to

[1:08:16] Voice 8: serve there and we've been learning a lot and and I just wanted to note that there's a an appetite

[1:08:23] Voice 8: for more frequent meetings between the executive committee and the Trust Conservancy board as these

[1:08:31] Voice 8: These two entities work on related strategic priorities, but we definitely need more collaboration and sharing of processes,

[1:08:45] Voice 8: especially as it relates to the referral and seeking input from First Nations on the various projects.

[1:08:54] Voice 8: So that's been a shift and we'll have some, not extra meetings, but the Conservancy Board members are invited to certain executive committee meetings and we'll have hopefully some items on the agenda that can address issues that both of the bodies are

[1:09:14] Voice 8: dealing with in tandem, working together within our own organization.

[1:09:18] Voice 8: uh so we have trustee and local

[1:09:21] Trustee Luckham: might i add something else i'm remiss in uh in not mentioning

[1:09:27] Trustee Luckham: um seeing as we're on the topic of the honest trust conservancy report and that you are a board

[1:09:32] Trustee Luckham: member there um it's also of local significance that penelope member ken thomas um has also been

[1:09:40] Trustee Luckham: appointed by the province to be a sitting uh board member on the honest trust conservancy

[1:09:46] Trustee Luckham: and uh grateful uh to have him participating and i know that that's a a great learning

[1:09:52] Trustee Luckham: opportunity for everyone on the board um so um many people in thetis will know who

[1:10:00] Trustee Luckham: ken thomas is and so it's great to have some of that local representation on a first nations basis

[1:10:06] Voice 8: absolutely he's been a fabulous um addition to the board and we've really appreciated his

[1:10:14] Voice 8: insight and knowledge and is a very kind way of of sharing his perspective and i've appreciated

[1:10:22] Voice 8: that so thank you for noting that trustee luckham and apologies for uh leaving that out so

[1:10:29] Voice 8: good to move on okay uh trustee and local expense report um nothing specific other than i've i've

[1:10:39] Voice 8: actually been learning what, uh, what our local, the LTC expense budgets are based on. And it

[1:10:47] Voice 8: actually has nothing to do with the frequency of meetings or the, the, the actual relationship of

[1:10:54] Voice 8: the LTC to, to, um, meeting frequency or anything else. It has to do with property values. And

[1:11:02] Voice 8: there's a, there's a formula that allocates it all. So I've always been mystified by these

[1:11:06] Voice 8: expense reports like why is the budget so low and i will note that the meeting facilitator

[1:11:13] Voice 8: position which was approved by trust council in march last year has not been filled yet it

[1:11:22] Voice 8: was posted only recently but it took time uh working its way through the um the public service

[1:11:30] Voice 8: service, I don't know what that system is, but thank

[1:11:34] Trustee Luckham: you,

[1:11:36] Voice 8: to get that role staffed. And I've

[1:11:39] Voice 8: been informed by a director of administrative services that that expected position had

[1:11:47] Voice 8: thrown all of our budgets out. So every LTC budget is over budgeted, or all the expenses

[1:11:54] Voice 8: are over budgeted. And it's partly because that was an expected staff position, but it's had to

[1:11:59] Voice 8: be filled by um by contractors or um in other ways so anyway just a note about the arcane

[1:12:07] Voice 8: process of uh of ltc expenses and their no relationship to meeting frequency so adopted

[1:12:15] Voice 8: policies and standing resolutions and we have local trust committee web page trustees do you

[1:12:22] Voice 8: post updates on in your trustee corner ever i haven't really checked but

[1:12:28] Trustee Luckham: rarely rarely okay

[1:12:30] Voice 8: um excellent so our active projects report and future projects report are there for

[1:12:39] Voice 8: viewing as they always are and so any further items of business that uh we need to just cover

[1:12:48] Voice 8: more questions before we go into a closed meeting session just

[1:12:52] Trustee Luckham: having a quick look here

[1:12:54] Trustee Luckham: I lost track of what page I was on.

[1:12:59] Trustee Luckham: Okay, so page 47.

[1:13:02] Trustee Luckham: No, I think that this is satisfactory.

[1:13:05] Trustee Luckham: We're making good progress on the work that we chose to do.

[1:13:08] Voice 10: I have a quick question.

[1:13:10] Voice 10: Maybe it comes under trustee expenses.

[1:13:16] Voice 10: I find it really helpful to have a paper copy of the agenda

[1:13:20] Voice 10: when it's an electronic meeting.

[1:13:22] Voice 10: and

[1:13:22] Voice 4: seeing

[1:13:24] Voice 10: as how we're saving a ton of money by people not traveling all over the place would it

[1:13:30] Voice 10: be appropriate for me to ask for a paper copy of the agenda to be sent prior to the meeting

[1:13:36] Voice 10: i

[1:13:39] Voice 8: would think that's that is reasonable um um maybe we can ask

[1:13:46] Voice 8: Will or Marlis would that be an issue do we need sort of a resolution to to make sure that that

[1:13:56] Voice 8: happens for Trustee Hunter?

[1:14:00] Voice 12: I think we can probably make that happen we'll have to

[1:14:04] Voice 12: in order to get it there on time after the agenda is absolutely finalized we might need to express

[1:14:13] Voice 12: press post it but as trustee hunter mentioned with the lower expenses for an electronic meeting

[1:14:19] Voice 12: that certainly seems perfectly reasonable if um did he own trustee hunter did you only want that

[1:14:26] Voice 12: for electronic meetings or were you looking for that for all meetings no

[1:14:32] Voice 10: just electronic because

[1:14:33] Voice 10: i can use this one off the table when there's uh when it's an in-person meeting okay

[1:14:39] Voice 12: perfect we can

[1:14:40] Voice 12: we can take care of that no problem and

[1:14:42] Voice 10: if it if it becomes a problem i can i can forego it

[1:14:46] Voice 10: i

[1:14:46] Voice 12: expect we can work it out for you no problem thank you

[1:14:49] Voice 8: and thank you for that thanks for

[1:14:52] Voice 8: asking and will for um supporting that request since we're on the topic of um meetings electronic

[1:15:00] Voice 8: or not um does this ltc have a preference of how many electronic meetings we hold during the year

[1:15:08] Voice 8: I think we've only had two in this past year, but we are setting the meeting schedule or staff are setting the meeting schedule.

[1:15:18] Voice 8: So they might, you don't have to answer now, but if one or two throughout the year are doable, we could let staff know.

[1:15:29] Trustee Luckham: I would say that two or even more electronic meetings would be satisfactory.

[1:15:37] Trustee Luckham: I think it would be nice for the chair and even staff, to some extent, attend the meetings.

[1:15:48] Trustee Luckham: One, for the chair, your, Trustee Elliott, your chair role of being more familiar with the community.

[1:15:55] Trustee Luckham: And, of course, there's an opportunity for staff to double up site visits as infrequent as they are on those occasions.

[1:16:02] Trustee Luckham: But it would be nice to be able to have those meetings in person.

[1:16:07] Trustee Luckham: it didn't turn out that many people needed to attend this one today um but certainly there was a

[1:16:14] Trustee Luckham: interest in being able to attend the meeting but maybe we've moved beyond that i don't know but um

[1:16:21] Voice 8: i'm

[1:16:22] Trustee Luckham: flexible yeah

[1:16:24] Voice 8: it does seem to be and i'll just note this because it it's i'm in the office here

[1:16:30] Voice 8: and so I see the meeting schedule and I know for the LTCU chair Peter Gambier has quite a few

[1:16:38] Voice 8: electronic meetings because the difficulty getting there and the expense so just mindful of

[1:16:45] Voice 8: the smaller LTCs that not everything needs to be in person and as we are trying to be a fiscally

[1:16:52] Voice 8: responsible organization wanting to put taxpayer dollars into projects and the meaningful work

[1:16:59] Voice 8: um i'll just say that if there's an agenda coming up that looks very light and looks like there

[1:17:07] Voice 8: won't be a need to be in person i'll be more mindful of that and maybe we can switch it to

[1:17:11] Voice 8: electronic via rwm if we have enough notice that

[1:17:16] Trustee Luckham: would be appreciated yep okay

[1:17:19] Voice 8: so uh

[1:17:20] Voice 8: and i

[1:17:20] Trustee Luckham: appreciate that staff have chose to schedule the community information meeting

[1:17:24] Trustee Luckham: and presumably possibly public hearing electronically for the work here and so I

[1:17:32] Trustee Luckham: think that's all appropriate thank

[1:17:33] Voice 8: you yeah I think in this day and age we have the technology

[1:17:36] Voice 8: and yeah we can spend our dollars on good projects rather than travel so next regular

[1:17:44] Voice 8: meeting is yet to be determined assuming that will be sometime in January thank you Planner

[1:17:53] Voice 8: mccarter i was looking that up um so we probably will not have a rise in report uh and we'll just

[1:18:01] Voice 8: adjourn after the in-camera session we'll have to turn on the the cameras i guess but um could

[1:18:09] Voice 8: somebody read the motion on the screen if you can see it if not

[1:18:13] Trustee Luckham: before we jump to that motion just

[1:18:15] Trustee Luckham: just regarding the next meeting,

[1:18:18] Trustee Luckham: have we approved a meeting agenda,

[1:18:22] Trustee Luckham: the LTC for this year,

[1:18:24] Trustee Luckham: or will we have to do that by RWM prior to?

[1:18:27] Voice 8: I

[1:18:28] Trustee Luckham: think everything else

[1:18:29] Voice 8: is still being scheduled.

[1:18:32] Voice 8: So executive committee is not yet approved.

[1:18:35] Voice 8: Trust council still has to approve its meeting dates

[1:18:38] Voice 8: and then everything else I believe shakes out.

[1:18:41] Voice 8: So that's my understanding.

[1:18:44] Trustee Luckham: So that'll happen in December. So then presumably we'd be able to advance that in December. Okay, I got it now. Just having a little mind lapse there.

[1:18:53] Voice 8: No, totally fair.

[1:18:55] Voice 8: it's uh so

[1:18:57] Trustee Luckham: then i will move the meeting be close to the public in accordance with community charter

[1:19:02] Trustee Luckham: part 4 division 3 section 90 subsection 1a for the purpose of considering a personal information

[1:19:07] Trustee Luckham: about an identifiable individual who holds or is being considered for position as an officer

[1:19:12] Trustee Luckham: employee or agent in the municipality or another person appointed by the municipality and the

[1:19:16] Trustee Luckham: recorder and staff attend the meeting that doesn't strike me i

[1:19:21] Voice 8: don't think that's the right reason i

[1:19:23] Voice 8: I think,

[1:19:23] Planner McCargar: yeah, sorry, that isn't the right, as you were reading it, I realized that is not the

[1:19:27] Voice 8: right reason. For the receipt of legal advice. Yeah,

[1:19:31] Trustee Luckham: we just need the right section.

[1:19:32] Voice 8: Oh, so one,

[1:19:33] Voice 8: the receipt of advice that is subject to solicitor client privilege? No.

[1:19:40] Trustee Luckham: That's what we want.

[1:19:42] Voice 8: Okay.

[1:19:42] Trustee Luckham: The proper citation.

[1:19:45] Voice 8: It's, I'll just put it in the chat. I grabbed it from another agenda.

[1:19:49] Voice 8: um one

[1:19:53] Trustee Luckham: oh that's from you yeah does that seem correct

[1:19:58] Voice 5: to staff yeah

[1:20:02] Voice 3: it's legal advice

[1:20:04] Voice 3: including communications necessary for that purpose i think check another one i'm working

[1:20:17] Planner McCargar: on bringing it up here as well thank

[1:20:19] Voice 3: you here

[1:20:22] Planner McCargar: i've got it here thank you sorry about that oh

[1:20:26] Voice 8: Oh, and we have the legislative court right in the,

[1:20:29] Voice 8: oh, I've never seen this document.

[1:20:30] Voice 8: Thank you.

[1:20:32] Voice 8: Law enforcement, there we go, F.

[1:20:36] Trustee Luckham: So I'll just reread that for clarity.

[1:20:38] Trustee Luckham: That the meeting be closed to the public

[1:20:39] Trustee Luckham: in accordance with community charter part four,

[1:20:41] Trustee Luckham: division three, subsection 91F and G

[1:20:44] Trustee Luckham: for the purpose of considering F bylaw enforcement

[1:20:49] Trustee Luckham: if the council considers that disclosure

[1:20:52] Trustee Luckham: could reasonably be expected to harm the conduct

[1:20:54] Trustee Luckham: of an investigation under or enforcement of an enactment

[1:20:58] Trustee Luckham: and G, litigation or potential litigation

[1:21:01] Trustee Luckham: affecting the municipality

[1:21:02] Trustee Luckham: and the recorder and staff attend the meeting.

[1:21:06] Voice 8: Excellent, seconded by Trustee Hunter.

[1:21:08] Voice 8: All those in favor?

[1:21:10] Voice 5: Aye.

[1:21:11] Voice 8: Aye, that is carried.

[1:21:12] Voice 8: So we'll just-

[1:21:14] Voice 8: Okay,

[1:21:15] Voice 12: just give me a moment to stop the stream

[1:21:18] Voice 12: and the recording and clear the room, the virtual room.

[1:21:22] Voice 5: Thank you, Will.

[1:21:22] Voice 5: Well, thank

[1:21:29] Voice 8: you for any members of the public watching. We have just come from an in-camera

[1:21:35] Voice 8: closed portion of the meeting, and I can rise and report that the Thetis Island Local Trust

[1:21:41] Voice 8: Committee has directed further work to seek to serve Mr. Pegg and to seek recovery of the legal

[1:21:51] Voice 8: costs for the contempt of court order. So that work is continuing and we're going to try to

[1:22:00] Voice 8: mitigate or resolve this situation in a way that keeps everyone confident that there will be

[1:22:12] Voice 8: resolution one day in the future. So thank you for your work, Oren Dingman and trustees and

[1:22:19] Voice 8: and Planner McCargar, Vicki Bachman, and Will in the wings.

[1:22:23] Voice 8: You're an excellent group to work with.

[1:22:26] Voice 8: So I think if there's no further business,

[1:22:28] Voice 8: we'll declare the meeting adjourned.

[1:22:30] Voice 8: The next regularly scheduled meeting is,

[1:22:34] Voice 8: as we said, to be determined

[1:22:36] Voice 8: after all the other regional committee meetings

[1:22:39] Voice 8: are scheduled.

[1:22:39] Voice 8: So come back to this LTC, I believe in the new year.

[1:22:45] Trustee Luckham: Yeah, amazing.

[1:22:47] Voice 8: Amazing.

[1:22:48] Trustee Luckham: Okay, thank you, Chair.

[1:22:48] Trustee Luckham: Chair, thank you, staff.

[1:22:50] Trustee Luckham: Thank you, Warren, Vicki.

[1:22:52] Voice 3: Yeah, thanks everyone.

[1:22:54] Trustee Luckham: Yeah. Take care now.

[1:22:56] Voice 3: Go enjoy the sunshine.

ADOPTED 
 
Thetis Island ADOPTED 1 
Local Trust Committee Minutes 
November 7, 2023 
 
Thetis Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
November 7, 2023 
Electronic Meeting 
 
Members Present: Tobi Elliott, Chair 
 Peter Luckham, Local Trustee 
 Ken Hunter, Local Trustee 
  
Staff Present: Marlis McCargar, Island Planner 
 Warren Dingman, Bylaw Compliance & Enforcement Manager 
 Vicky Bockman, Recorder 
  
Others Present: There were approximately nine (9) members of the public and no members 
of the media in attendance. 
 
1. CALL TO ORDER 
"Please note, the order of agenda items may be modified during the meeting. Times are provided 
for convenience only and are subject to change." 
Chair Elliott called the electronic meeting to order at 9:33 a.m.  She acknowledged that the 
meeting was being held in the territory of the Coast Salish First Nations. She welcomed the 
public and introduced herself, Local Trustees, staff and recorder. 
2. APPROVAL OF AGENDA 
By general consent the agenda was approved as presented. 
3. REPORTS 
3.1 Trustee Reports 
Trustee Hunter reported on the following: 
 He has received many letters from community members expressing concern 
regarding the Abrupt Shellfish rezoning application. 
 The replacement vessel currently operating during the MV Kuper refit is causing 
some public concern; completion of the refit is anticipated in a month. 
 An increase in theft on the island is causing concern; a plan to address the issue 
is currently being considered. 
Trustee Luckham reported on the following: 
 He acknowledged the many emails, letters and phone calls he has received 
regarding the Abrupt Shellfish rezoning application. 

 ADOPTED 
 
Thetis Island ADOPTED 2 
Local Trust Committee Minutes 
November 7, 2023 
 He attended the Oceans Protections Plan Conference electronically where 
topics of interest included coastal marine ecosystem protection strategies, 
impacts of marine shipping, derelict vessels and more. 
 He has been busy with his work as Chair of Islands Trust Council. 
3.2 Chair's Report 
Chair Elliott commented on the following: 
 She has been closely following the legislation regarding potential changes to 
housing regulations across BC; and staff are researching how these changes 
might be applicable in the Islands Trust area. 
 She reported that the second draft of the 2024/25 budget is scheduled to be 
reviewed at tomorrow’s Executive Committee meeting. 
3.3 Electoral Area Director's Report - none 
4. PUBLIC COMMENTS 
 Paul Duncan asked if there will be any discussion of the 2022/23 Annual Report where 
the public can ask questions or comment. 
o Trustees  explained the process, responding that the Annual Report was submitted 
and  approved at the Trust Council meeting with discussion in September; and will 
be presented to the legislature in the future. Trustee Luckham suggested he may be 
contacted with any further questions about the Annual Report. 
5. MINUTES 
5.1 Local Trust Committee Minutes dated September 5, 2023 - for Adoption 
By general consent the Local Trust Committee meeting minutes of September 5, 2023 
were adopted. 
5.2 Section 26 Resolutions-Without-Meeting Report - none 
5.3 Advisory Planning Commission Minutes - none 
6. BUSINESS ARISING FROM MINUTES 
6.1 Follow-up Action List dated October 31, 2023 
 Trustee Luckham acknowledged that he is responsible for following up on 
September 5, 2023 Activity No. 2, inviting Ken Thomas or another Elder to open a 
future LTC meeting; he anticipates providing an update for the next Local Trust 
Committee (LTC) meeting. 
 The draft Letter of Understanding or Protocol Agreement between the Thetis LTC 
and the Cowichan Velley Regional District is in process; an update is anticipated for 
the next LTC meeting.  
 
 
 
 
 

 ADOPTED 
 
Thetis Island ADOPTED 3 
Local Trust Committee Minutes 
November 7, 2023 
TH-2023-027 
It was MOVED and SECONDED, 
that the Thetis Island Local Trust Committee forward the draft Protocol Agreement 
Letter documents from the previous term to Cowichan Valley Regional District Director 
Jessie McClinton for information. 
CARRIED 
 
Bylaw Compliance & Enforcement Manager Dingman responded to a request for an 
update on the Lot 88 enforcement issue for the community’s information. He reported 
that Mr. Pegg was found in contempt of court in September and was assigned fines. 
Serving Mr. Pegg with the sentencing order has been unsuccessful as he does not 
appear to be on island and his location is unknown. This may lead to delays; options 
provided by legal counsel have been provided and can be discussed In Camera. 
 
Trustees supported adding an In Camera meeting to the agenda at this time, given the 
importance of this issue to the community. 
 
By general consent item 15 Closed Meeting was added to the agenda. 
7. APPLICATIONS AND REFERRALS 
7.1 TH-RZ-2022.1 Abrupt Shellfish Inc - Preedy Harbour near Crescent Point - Staff Report 
Planner McCargar summarized the Staff Report that asks the LTC to consider proceeding 
no further with application TH-RZ-2022.2, provides supporting reasons, and background. 
She reported that at least 29 letters have been received in opposition to this application 
request. The correspondence may be viewed on the Islands Trust website with the main 
concerns outlined in the Staff Report. 
The applicant was in attendance at this meeting, and was given opportunity to speak to 
the application, however, declined. 
TH-2023-028 
It was MOVED and SECONDED, 
that the Thetis Island Local Trust Committee proceed no further with application TH-RZ-
2022.1 for the following reasons: 
a) Inconsistent with the Thetis Island Official Community Plan No. 88; 
b) Inconsistent with the Islands Trust Policy Statement; 
c) Incompatible with adjacent land and recreational uses; and 
d) Potential risk to sensitive ecosystem. 
CARRIED 
 
 
 
 
 
 
 
 

 ADOPTED 
 
Thetis Island ADOPTED 4 
Local Trust Committee Minutes 
November 7, 2023 
TH-2023-029 
It was MOVED and SECONDED, 
that the Thetis Island Local Trust Committee request staff and Chair to forward a letter 
and the supporting material received by the Local Trust Committee today to the 
Ministry responsible for issuance of the lease. 
CARRIED 
During discussion of the motion, Trustee Luckham read a draft letter to be signed by the 
LTC Chair, which he proposed might be sent to the Ministry responsible for the issuance 
of the lease to ask that the LTC decision to reject the application be respected and that 
the permit that has been issued to the applicant be cancelled. The letter includes the 
LTC’s resolution to proceed no further, summarizes background, observes the 
community’s opposition to the application, notes the lack of consultation with 
Penelakut Tribes, and expands on the reasons for denial. 
 
8. LOCAL TRUST COMMITTEE PROJECTS 
8.1 Minor Project: OCP/LUB Marine Areas Review Project - Staff Report 
Planner McCargar presented the Staff Report that asks the LTC to consider First and 
Second readings and referral of Proposed Bylaw Nos. 113 and 114 which amends both 
the Thetis Associated Islands Official Community Plan (OCP) and the Thetis Associated 
Islands Land Use Bylaw (LUB) to add zoning and land use designations to an 
unzoned/undesignated marine area.  
Comments included the following: 
 Planner McCargar confirmed that the W5 area, Burial Islet, is not affected by 
these amendments. 
 A Public Hearing will be necessary as it is a requirement for OCP amendments. 
 Staff was asked to ensure that the referrals include a notation that this action is 
resolving an outstanding oversight from a previous OCP review and is not a 
more specific, comprehensive amendment process. 
 
TH-2023-030 
It was MOVED and SECONDED, 
that the Thetis Island Local Trust Committee has reviewed the Islands Trust Policy 
Statement Directives Only Checklist and determined that Bylaw No. 113, cited as "Thetis 
Associated Islands Official Community Plan, 2014, Amendment No. 1, 2023,” is not 
contrary to or at variance with the Island Trust Policy Statement. 
CARRIED 
TH-2023-031 
It was MOVED and SECONDED, 
that the Thetis Island Local Trust Committee has reviewed the Islands Trust Policy 
Statement Directives Only Checklist and determined that Bylaw No. 114, cited as “Thetis 
Associated Islands Land Use Bylaw, 2014, Amendment No. 1, 2023,” is not contrary to or 
at variance with the Island Trust Policy Statement. 
CARRIED 
TH-2023-032 

 ADOPTED 
 
Thetis Island ADOPTED 5 
Local Trust Committee Minutes 
November 7, 2023 
It was MOVED and SECONDED, 
that the Thetis Island Local Trust Committee Bylaw No. 113, cited as “Thetis Associated 
Islands Official Community Plan, 2014, Amendment No. 1, 2023,” be read a first time. 
CARRIED 
 
TH-2023-033 
It was MOVED and SECONDED, 
that the Thetis Island Local Trust Committee Bylaw No. 114, cited as “Thetis Associated 
Islands Land Use Bylaw, 2014, Amendment No. 1, 2023,” be read a first time. 
CARRIED 
TH-2023-034 
It was MOVED and SECONDED, 
that the Thetis Island Local Trust Committee Bylaw No. 113, cited as “Thetis Associated 
Islands Official Community Plan, 2014, Amendment No. 1, 2023,” be read a second time. 
CARRIED 
TH-2023-035 
It was MOVED and SECONDED, 
that the Thetis Island Local Trust Committee Bylaw No. 114, cited as “Thetis Associated 
Islands Land Use Bylaw, 2014, Amendment No. 1, 2023,” be read a second time. 
CARRIED 
TH-2023-036 
It was MOVED and SECONDED, 
that the Thetis Island Local Trust Committee proposed Bylaw Nos. 113 (Official 
Community Plan) and 114 (Land Use Bylaw) be referred to the following for comment: 
First Nations: 
Semiahmoo First Nation, Tsawwassen Fist Nation, Snuneymuxw First Nation, Halalt 
First Nation, Stz’uminus First Nation, Cowichan Tribes, Lake Cowichan First Nation, 
Penelakut Tribe, Lyackson First Nation, Tsawout First Nation, Pauquachin First 
Nation, Tseycum First Nation and Tsartlip First Nation; 
 
Local Government and Agencies: 
Islands Trust Conservancy, Salt Spring Island Local Trust Committee, Gabriola Local 
Trust Committee, Cowichan Valley Regional District, School District 79, Ministry of 
Forests, Ministry of Agriculture and Food, Ministry of Transportation and 
Infrastructure, and Fisheries and Oceans Canada. 
CARRIED 
TH-2023-037 
It was MOVED and SECONDED, 
that the Thetis Island Local Trust Committee request staff to schedule an electronic 
Community Information Meeting and Public Hearing for Proposed Bylaw Nos. 113 
(Official Community Plan) and 114 (Land Use Bylaw). 
 
CARRIED 
9. DELEGATIONS - none 
10. CORRESPONDENCE - none 

 ADOPTED 
 
Thetis Island ADOPTED 6 
Local Trust Committee Minutes 
November 7, 2023 
(Correspondence received concerning current applications or projects is posted to the LTC 
webpage) 
11. NEW BUSINESS - none 
12. REPORTS 
12.1 Trust Conservancy Report  
 A positive meeting between Executive Committee and the Trust Conservancy Board 
occurred and more frequent meetings of this nature with more collaboration and 
sharing of processes is being encouraged. 
 Penelakut Tribe Council Member Ken Thomas has been appointed by the province 
to be a sitting board member of the Trust Conservancy, bringing welcomed 
perspective and contributions. 
12.2 Trustee and Local Expense Report dated August, 2023 
 LTC meeting expenses are not related to the frequency of meetings; and the LTC  
Meeting Facilitator position has not yet been filled, affecting budget numbers. 
 Trustee Hunter requested that hard copies of agendas be sent to him prior to 
electronic meetings; staff supported this request and will implement this procedure. 
 Trustees affirmed the value of in-person meetings; however, also considered that 
electronic meetings might be desirable when agendas are light and public interest is 
minimal.  
12.3 Adopted Policies and Standing Resolutions 
Received for information. 
12.4 Local Trust Committee Webpage 
There were no changes or additions requested. 
13. WORK PROGRAM 
13.1 Active Projects Report dated October 31, 2023 
Received for information. 
13.2 Future Projects Report dated October 31, 2023 
Received for information. 
14. UPCOMING MEETINGS 
14.1 Next Regular Meeting Scheduled - To Be Determined 
15. CLOSED MEETING 
15.1 Motion to Close the Meeting 
 
TH-2023-038 
It was MOVED and SECONDED, 

 ADOPTED 
 
Thetis Island ADOPTED 7 
Local Trust Committee Minutes 
November 7, 2023 
that the meeting be closed to the public in accordance with the Community Charter, 
Part 4, Division 3, s.90(1)(f) for the purpose of considering: 
 (f) law enforcement, if the council considers that disclosure could reasonably be 
expected to harm the conduct of an investigation under or enforcement of an 
enactment 
and that the Recorder and Staff attend the meeting. 
CARRIED 
The meeting closed to the public at 10:53 a.m. 
15.2 Recall to Order 
The meeting reconvened at 11:26 a.m. 
15.3 Rise and Report 
The LTC reported that in the closed meeting the LTC directed further work to serve Mr. 
Pegg and seek recovery of legal costs. 
16. ADJOURNMENT 
By general consent the meeting was adjourned at 11:27 a.m. 
 
 
_________________________ 
Tobi Elliott, Chair 
 
Certified Correct: 
 
 
_________________________ 
Vicky Bockman, Recorder