Denman Island Local Trust Committee regular meeting, November 14, 2023

[0:00:06] Voice 6: Just getting the stream going, and we should be ready.

[0:00:21] Voice 6: Thank you very much.

[0:00:23] Trustee Maude: Good morning.

[0:00:25] Trustee Maude: Thank you for joining us today for this regular meeting of the Deming Island Local Trust Committee.

[0:00:30] Trustee Maude: I would like to begin the meeting by acknowledging that we are fortunate to be able to gather today in locations across the territory of the Sanford people.

[0:00:38] Trustee Maude: I'm David Maude, elected of Maine Island and chair of the Deming Island Local Trust Committee.

[0:00:42] Trustee Maude: it. I'm joined today by Delano Local Trust Committee members David Graham and Sam Borthwick.

[0:00:49] Trustee Maude: Together we make up Delano Local Trust Committee. This meeting is being live streamed and recorded

[0:00:54] Trustee Maude: for those who are not able to attend in person today. The recording will be posted down to the

[0:00:59] Trust website for future viewing. We have some staff members joining us today. We have Rene

[0:01:04] Gerlach from Regional Planning Manager from Gabriola.

[0:01:08] Trustee Maude: Vicky Oakman is our Minute Taker.

[0:01:13] I believe Warren Dingman, who is our file enforcement manager.

[0:01:20] So it's a little bit different format today, because we're going to 1230, and we're going

[0:01:24] to break for lunch.

[0:01:25] And then at one o'clock, we

[0:01:26] Trustee Maude: have an in-camera meeting with the Hornby and Local Trust Committee

[0:01:31] Trustee Maude: to discuss some issues, which should take about 45 minutes.

[0:01:34] Trustee Maude: then we're coming back um approximately 1 45 to to have discussion um a joint discussion with

[0:01:42] Trustee Maude: the hornby island trustees about the bc paris issues so we're so this could be kind of like

[0:01:48] Trustee Maude: a longer lunch break than what's normal because we'll be coming back here for the in-camera

[0:01:52] Trustee Maude: portion uh but as i say 145 will be reconvening and and finishing up the meeting um uh the meeting

[0:02:02] Trustee Maude: is an official format for your trust committee to make decisions about land use planning matters

[0:02:07] and discuss what business i want to have displaced employment despite many of the staff are in their

[0:02:13] own homes our staff have the right to the state and respect the workplace so we will move forward

[0:02:19] now um we have an agenda for us are there any additions or changes so by consent we'll adopt

[0:02:29] off the agenda and then we have

[0:02:32] Voice 6: our trustee reports

[0:02:46] Trustee Maude: yeah

[0:02:47] Trustee Borthwick: i mean i obviously have me anyway um and then i came down so i stayed a little bit out

[0:02:52] Trustee Borthwick: of connection for the last little while uh and i don't have a ton of reports directly um but i and

[0:03:00] Trustee Borthwick: and this is definitely gone only ever so slightly.

[0:03:03] Trustee Borthwick: I just wanna say that I am extremely,

[0:03:07] Trustee Borthwick: extremely appreciative to our housing advisory planning

[0:03:11] Trustee Borthwick: commission and all of the work that they've done

[0:03:12] Trustee Borthwick: on compiling the report for today.

[0:03:15] Trustee Borthwick: It is a tremendous document of work

[0:03:18] Trustee Borthwick: and it is the result of a lot of long hours of work.

[0:03:22] Trustee Borthwick: And I'm really excited to see where we can take it

[0:03:24] Trustee Borthwick: because I think there's a lot of gold in there.

[0:03:27] Trustee Borthwick: Yeah, that's my 10 cents.

[0:03:31] Trustee Graham: um the only activity that i've participated in germain to the trust as i did in the

[0:03:37] Trustee Graham: regional district committee of the whole and um that's where all the elected individuals

[0:03:43] Trustee Graham: within the homox valley get together once a year and talk about stuff there were two topics

[0:03:49] Trustee Graham: conversation one was the the work of the reconciliation advisory committee that

[0:03:54] Trustee Graham: in the Comox Valley Regional District at Stroud and a presentation by Nick Chowdhury, who

[0:04:00] Trustee Graham: is the principal of the company that was hired to do the work on that.

[0:04:06] Trustee Graham: The advisory committee is really well made up of Comox, First Nations, Indigenous Women's

[0:04:13] Trustee Graham: Charity Society, Cultural Society, Native Association, Accessible Society for Island

[0:04:20] Trustee Graham: Women of Native Manchester City, working with Comox Development Company.

[0:04:24] Their task is delaying the foundation for the work, and they've reported that they are now ready to

[0:04:31] Trustee Graham: make suggested activities to the Co-Obs Region District.

[0:04:36] Trustee Graham: And one of the ones I found interesting was their suggestion that we as Councils remove the word Chief from our government titles, like Chief Executive Ops.

[0:04:46] Trustee Graham: It's not a word that's appropriate anymore. Of course, renaming it Streets and Public Buildings is something that's on its own.

[0:04:54] um at lunch and then we came back and then we heard from the core mox valley regional

[0:04:59] district managers revolving involving addressing affordable housing and emergency housing

[0:05:05] and their goal of creating a regional housing action plan worked and we broke into four groups

[0:05:11] and we did our best to solve an unsolvable problem um the chrome regional

[0:05:17] Trustee Graham: district requisitions

[0:05:19] Trustee Graham: almost $500,000 each year for affordable housing in the Valley.

[0:05:25] Trustee Graham: And, yeah, that was good.

[0:05:28] Trustee Graham: I wish that there had been some silver bullet solutions,

[0:05:33] Trustee Graham: but we're all facing the same.

[0:05:35] Trustee Graham: That's my report.

[0:05:37] Thank you very much.

[0:05:40] It's only been a brief time since we last met in the context of Devlin,

[0:05:45] and I want to begin with my introductions.

[0:05:49] I kind

[0:05:50] Voice 6: of missed out on the most important person,

[0:05:55] Voice 6: that's Will Cottingham.

[0:05:58] Voice 6: He's our wonderful person behind the scenes.

[0:06:10] Voice 7: Sorry to interrupt.

[0:06:11] Voice 7: Not sure if you can hear me.

[0:06:12] Voice 7: It looks like your feed is frozen.

[0:06:16] Voice 7: Perhaps if anybody who's currently online on Zoom

[0:06:20] Voice 7: who doesn't need to be there can log off,

[0:06:23] Voice 7: that would be helpful.

[0:06:38] Voice 6: Trustees, can you hear me?

[0:06:47] Voice 6: We have returned.

[0:06:48] Voice 6: All right, I'm seeing.

[0:06:50] Voice 6: you're back yeah

[0:06:52] Trustee Maude: so from from a trust counselor's perspective we're looking at how trust council

[0:06:56] Trustee Maude: functions um is we're looking at locations number of meetings and the flight meetings

[0:07:03] format everything um because there's a bit of frustration that's been expressed by many of

[0:07:09] Trustee Maude: whether the trust councils that we're not really accomplishing a lot of things

[0:07:14] so everything's on the radar and i think in december when we

[0:07:19] Trustee Maude: gather in victoria

[0:07:21] Trustee Maude: there will be quite a bit um being discussed from that aspect um otherwise um really we haven't been

[0:07:31] doing too much in the past month uh other than the trust council issues so i'll leave it at that

[0:07:38] and I must welcome Sam back

[0:07:41] because you were missed

[0:07:44] alright

[0:07:45] so going forward

[0:07:48] we have public comments

[0:07:50] we'll change that name again

[0:07:52] so

[0:07:54] anybody who wants to speak

[0:07:55] if you want to hand there

[0:07:57] we ask for two minutes but we don't enforce

[0:08:00] two minutes

[0:08:00] and if you just give your name to the meditator

[0:08:03] and we will entertain your

[0:08:06] Voice 6: thoughts

[0:08:09] Voice 6: um i am really impressed by the amazing amount

[0:08:15] Voice 16: of work that the housing committee has done i

[0:08:18] Voice 16: totally support it and i'm awestruck but i've also noticed a couple of policies that

[0:08:26] Voice 16: are not in our land use bylaws or ocps but it will definitely affect housing and so i copied

[0:08:35] Voice 16: something to me

[0:08:35] Voice 6: so here's

[0:08:38] Voice 6: one there's some of the budget requests

[0:08:42] Voice 17: this year a new mapping software

[0:08:46] Voice 17: and some of their macro software will end up creating more development permit areas

[0:08:52] Voice 16: and so this is about development delegation on this premise the director or any of his

[0:09:00] Voice 16: or her absence the regional planning monitor

[0:09:03] Voice 16: is also delegated the power to require an intersection

[0:09:07] Voice 16: an applicant to provide security and being stated in the permit by the way of an irrevocable

[0:09:16] Voice 16: letter of credit or the deposit of securities uniform satisfactory to the director of the

[0:09:22] Voice 16: the director of planning the amount of security to be provided in the section

[0:09:29] Voice 16: in relation to a development permit issued by the develop delegate shall be

[0:09:35] Voice 16: 125 percent of the cost

[0:09:38] Voice 16: of cyberspace restoration landscaping remediation of damage to the natural environment for

[0:09:46] Voice 16: and improvements including materials and installation as determined by a professional

[0:09:51] Voice 16: landscape architect either to represent a landscape contractor or

[0:09:56] Voice 6: another percent of

[0:09:59] Voice 6: approval by the director to provide so if that's clear and looks just as it's written it's obviously

[0:10:07] Voice 6: obviously a huge impediment to these affordable housing projects and um another policy um

[0:10:19] Voice 6: these so this is for development permit applications

[0:10:28] Voice 17: and as we have more and more development permit

[0:10:31] Voice 17: areas the development permit application policies are likely to affect groups

[0:10:38] Voice 6: that are looking

[0:10:39] Voice 6: thing to develop housing and there's something else in this revised policy

[0:10:47] Voice 16: that these are policies under the uh housing section or the housing section

[0:11:02] Voice 16: that local trust committees and by the news of how they shall and their official community plans

[0:11:11] Voice 16: and regulatory bylaws ensure that growth and development of any scale or for any purpose is

[0:11:18] Voice 16: compact energy efficient sustainable and appropriately situated in order to minimize

[0:11:24] Voice 16: greenhouse gas emissions and to save our protected area network threat for sustainability

[0:11:31] Voice 16: sustainability, a healthy marine environment, and indigenous cultural heritage in the trust

[0:11:37] Voice 16: area.

[0:11:38] Voice 16: This is a new policy, and I think that once these policies are passed, it's required that

[0:11:47] Voice 16: they will be included in our land use bylaws in some form.

[0:11:53] Voice 16: It's not optional, but required.

[0:11:56] Voice 16: environment for these um so these new developments should also prioritize the protection of tree

[0:12:03] Voice 16: cover scenic areas and distinctive

[0:12:06] Voice 17: features and include policies related to the aesthetic

[0:12:10] Voice 17: environmental and social impacts of development so this is a lot of new stuff that can be

[0:12:16] Voice 16: used to curtail personal projects i just wanted to remind

[0:12:21] Voice 6: you thank you very much

[0:12:29] Voice 16: Hello, thank you. I would like to speak about the staff report about bylaw enforcement that's coming later in the meeting.

[0:12:40] Voice 16: On page 145 of the staff report, it states that, quote, trustees currently have limited involvement in the enforcement process, end quote.

[0:12:49] Voice 16: And it goes on to list things that the staff is concerned about.

[0:12:53] Voice 16: But nowhere in their list of concerns is our community or the effect of enforcement upon our community.

[0:12:58] Voice 16: All the views done to date of the Islands Trust mandate have concluded that community

[0:13:04] Voice 16: is one of the unique amenities that is protected by the mandate.

[0:13:10] Voice 16: The ongoing oversight by enforcement staff and administration, the ongoing neglecting

[0:13:20] Voice 16: of our community is both insulting to our island community and it's also direct opposition

[0:13:25] Voice 16: of the Islands Trust mandate.

[0:13:31] Voice 16: The staff report shows that all levels

[0:13:34] Voice 16: of the Islands Trust staff don't seem to understand

[0:13:38] Voice 16: that we want to preserve and protect our community

[0:13:40] Voice 16: and our island.

[0:13:44] Voice 16: And that continues to be really difficult

[0:13:49] Voice 16: to receive these staff reports and see them.

[0:13:52] Voice 16: Schedule A of the staff report,

[0:13:55] Voice 16: 1.3.5, non-permitted use in any zone

[0:13:59] Voice 16: is too broad my understanding is that if something is not specifically permitted in the OCP it's

[0:14:06] Voice 16: prohibited is that correct yes having sexual relationship with my partner in my home is not

[0:14:15] Voice 16: permitted is not a permitted use does that mean that the bylaw enforcement can come that's a

[0:14:20] Voice 16: ridiculous example but to take that kind of approach that if it's not specifically spelled

[0:14:27] Voice 16: out in our bylaws it's not allowed is an example of oversight sorry overreach on behalf of

[0:14:36] Voice 16: enforcement staff and that's very clear in the non-committed use in any zone so that would mean

[0:14:44] Voice 16: that my partner and I cannot have sexual relations because it's not permitted in our OCP or our land

[0:14:49] Voice 16: use bylaws uh 2.1.2 non-committed use of dwelling for paying guests uh i suggest i understand that

[0:14:59] Voice 16: they're accountable for short-term vacation rental but the way that it's written it can be used

[0:15:03] Voice 16: against anybody providing a room rental um and i suggest that that definitely needs reworking um

[0:15:11] Voice 16: As a member of the Housing APC, I would also suggest that all of what staff is asking for in this meeting be deferred until there is committee struck to look at enforcement issues.

[0:15:29] Voice 16: But as a member of the community, I would like to ask for, again, for our trustees to create a standing order requiring a minimum of 24 hours notice before any staff person attends any property on Denman Island that they make a 24 hours notice with time so that people,

[0:15:53] Voice 16: So that landowners can fulfill their requirements under the residential tenancy branch, which is 24 hours notice for legal or illegal tenants.

[0:16:03] Voice 16: It doesn't matter that landowners required to get 24 hours notice and just a basic decency.

[0:16:10] Voice 16: For those reasons, I'm requesting that local trust committee, please make that a standing order.

[0:16:16] Voice 16: Thank you for your time.

[0:16:17] Voice 16: Thank you.

[0:16:21] Voice 16: Hello, Tara. I just wanted to say that I wanted to give my support for the

[0:16:27] Voice 16: DEN and

[0:16:28] Voice 17: HAPC report, and they did such a wonderful job, and I support their findings.

[0:16:33] Voice 6: Thank you.

[0:16:36] Voice 6: So, I'm Joy Lacey. Renee's topic about bylaw enforcement just brought

[0:16:45] Voice 16: back to my mind that

[0:16:46] Voice 16: that, I was looking at the Islands Trust website, looking for information, and I noticed on

[0:16:55] Voice 16: your

[0:16:55] Voice 6: cover page, the bottom,

[0:16:59] Voice 6: there's three

[0:17:00] Voice 16: highlights. One, okay, I don't remember the

[0:17:05] Voice 16: first two, but they're to do with a certain kind of plant or a conservation of nature,

[0:17:11] Voice 16: and the second one, the same, a different feature of conservation. The third one was

[0:17:17] Voice 16: was how to make a complaint to bylaws.

[0:17:21] Voice 16: Really important items for you guys.

[0:17:24] Voice 16: The third important,

[0:17:26] Voice 16: and it really struck

[0:17:30] Voice 6: me as contrary

[0:17:34] Voice 6: to everything we've been talking about all summer.

[0:17:44] Voice 6: My opinion.

[0:17:46] Voice 6: Sure.

[0:17:48] Voice 6: My name's Paul Weyer,

[0:17:49] Voice 6: and

[0:17:49] Trustee Graham: I just wanted to thank the HEPC

[0:17:52] Trustee Graham: for doing their work it was dependent and

[0:17:55] Voice 11: here was content that was involved and involved a lot

[0:18:01] Voice 11: of thoughts and talk and he's pondering about what kind of community it should be and i wanted

[0:18:07] Voice 6: to thank him because um it uh it means a lot to the community thank you very much anybody else

[0:18:22] Voice 6: so we're okay so we'll keep on um director's report i don't see him in attendance uh we have

[0:18:33] no delegations

[0:18:34] Trustee Maude: so we have minutes for adoption we have local trust many minutes ended october

[0:18:39] Trustee Maude: 3rd 2023 for adoption um any corrections any issues any excellent minutes thank you thank you

[0:18:47] excellent we like that all right so like i

[0:18:49] Trustee Maude: said um we have no recently no meetings

[0:18:54] Trustee Maude: um we have um no advice financial meetings um this is rising from the next fall action list

[0:19:00] Trustee Maude: date in

[0:19:01] Voice 6: november 6 2023 so is that just for information i think you want to walk through

[0:19:09] Voice 6: with that i didn't do the chilling update the false factions any questions about that

[0:19:29] Voice 6: we've got the chapter the like the chapters the marks open on the side

[0:19:34] Voice 6: okay so top right there's a little like bookmark uh yeah i

[0:19:42] Trustee Graham: click that you can skip three seconds

[0:19:47] Trustee Graham: thank you it's 13. um oh i guess my first question is is the letter to

[0:20:00] Voice 6: that area sorry

[0:20:05] Trustee Graham: i apologize i was just wondering if the letter has gone out

[0:20:09] Trustee Graham: for the early referral to the hospital stations regarding the uh same review

[0:20:15] Trustee Graham: you know topics in this page

[0:20:20] Voice 17: 14 of the agenda

[0:20:22] Trustee Graham: number six

[0:20:29] Voice 6: omnibus activity yeah

[0:20:33] Trustee Graham: it's number

[0:20:34] Trustee Graham: six so

[0:20:36] Voice 17: through the chair um when planner um chadwick uh joins us we can ask for an update

[0:20:44] Voice 17: but it hasn't been updated in here for the agenda so um it's still to be completed

[0:20:53] Voice 6: but we can, we can follow through to see if it's published.

[0:20:58] Voice 6: I

[0:20:59] Trustee Borthwick: think Planner Chadwick is in the call,

[0:21:01] Trustee Borthwick: whether he's actively monitoring is the question, but.

[0:21:04] Trustee Borthwick: Oh,

[0:21:05] Voice 6: she's coming to life.

[0:21:07] Voice 6: There she is, Planner Chadwick.

[0:21:11] Planner Chadwick (probable): Hi there.

[0:21:13] Planner Chadwick (probable): Yeah, so with respect to that,

[0:21:15] Planner Chadwick (probable): as I think we've discussed at the previous meeting,

[0:21:19] Planner Chadwick (probable): um we're we're sort of um developing this relationship with the comox there's been

[0:21:26] Planner Chadwick (probable): conversation with them about how they would like to be engaged with our um projects and what they've

[0:21:32] Planner Chadwick (probable): requested is um that we provide them with a list of the various projects that we're engaged in and

[0:21:40] Planner Chadwick (probable): then um and then working towards some kind of a presentation um to counsel um so unfortunately

[0:21:47] Planner Chadwick (probable): um as you may have heard um our um robin our um our senior intergovernmental oh i can't remember

[0:21:56] Planner Chadwick (probable): the titles changed but um she was um the one that was helping us you know um work through the

[0:22:03] Planner Chadwick (probable): engagement process and she's now moved on um mary storzer is um is here with us um on temporary

[0:22:13] Planner Chadwick (probable): assignment, and so she has been doing some of the follow-up work with that. I did have a

[0:22:18] Planner Chadwick (probable): conversation with her last week, and she did indicate that she was still working towards

[0:22:27] Planner Chadwick (probable): moving that forward. So as of yet, we don't have any dates identified for that potential

[0:22:37] Planner Chadwick (probable): presentation, but the information, as far as I understand, is being forwarded to the Comox.

[0:22:46] Voice 6: Thank you. Anything else on the follow-up action list? If not, we'll

[0:22:57] Trustee Maude: move on to local trustee projects. We have the Denman Housing Advisory Committee, and I just wanted to start out expressing what everybody else has said.

[0:23:10] Trustee Maude: that this is an outstanding piece of work.

[0:23:16] Very much appreciated the depth and the detail

[0:23:21] are beyond what anybody would have expected.

[0:23:26] There's some very solid recommendations.

[0:23:29] And I think this is sort of the grease on the skins

[0:23:35] to

[0:23:36] Trustee Maude: actually make things happen.

[0:23:37] Trustee Maude: happen. This is very, very, very well done. And I know everybody who have forwarded this

[0:23:46] to

[0:23:46] Trustee Maude: has come up with some outstanding work. So thank you very much for all your efforts.

[0:23:54] Trustee Maude: So trustees,

[0:23:55] Voice 6: do you have questions, comments? Obviously, we need to refer this onwards.

[0:24:02] we're just um i don't even want to hand over to planet chatwick for anything

[0:24:07] Trustee Graham: or perhaps we could

[0:24:08] Trustee Graham: ask the housing advisor partnership they would like to make some more mistakes certainly thank

[0:24:13] Trustee Graham: you thank

[0:24:14] Voice 16: you um we would

[0:24:15] Voice 16: thank you um i'm just gonna hand out and can you hand it out to folks

[0:24:19] Voice 16: oh sorry okay um this is the latest of our reading guides so get rid of the previous one you have

[0:24:32] Voice 16: the latest do i give one to you

[0:24:38] Voice 16: this is um

[0:24:44] Voice 16: so what this is is a reading guide to our report our report is 125 pages it's a lot to read

[0:24:53] Voice 16: a lot of people aren't going to read that so we have prepared this reading guide for folks

[0:24:58] Voice 16: we'd like to just go through it real quick for people to explain how you can use this free tie

[0:25:04] Voice 16: and uh to be looking at the 125 page report um thank you very much for this opportunity we'd

[0:25:14] Voice 16: like to thank our current trustees we would like to thank the previous trustees who got the budget

[0:25:19] Voice 16: request going for this entire project to be happening uh this is something that was recommended

[0:25:26] Voice 16: We recommended in 2003 that this committee be struck.

[0:25:31] Voice 16: So what a relief 20 years later to finally have it happen.

[0:25:35] Voice 16: And I am really pleased with the report we've prepared.

[0:25:40] Voice 16: We've prepared this after extensive weeks, hours,

[0:25:44] Voice 16: months of consultation with our community.

[0:25:47] Voice 16: We had an open door and everybody was welcome at our table.

[0:25:52] Voice 16: People came, people spoke, and we're not unanimous in our community, but we're all really close,

[0:26:02] Voice 16: actually.

[0:26:03] Voice 16: We want to see how can we support housing and preserve and protect our island.

[0:26:09] Voice 16: So getting into, we've got page two, we've got a brief overview.

[0:26:14] Voice 16: This is also for members of the community who may not want to read 125 pages.

[0:26:21] Voice 16: So that's, we're going to jump past how we got here, what the challenges are, what we're asked to do, because this is all old news for our trustees and staff.

[0:26:35] Voice 16: Going past page six, what we wanted to community, I do want to point out that there are voices from our community in here.

[0:26:43] Voice 16: I also want to thank our the minute taker through the chair through the trustees if you can thank

[0:26:51] Voice 16: the minute taker on our behalf I noticed that they're including voices of our community from

[0:26:57] Voice 16: the town halls and that is really beautiful to see that was missing for a long time thank you

[0:27:03] Voice 16: for getting that back in um all right right on page seven the direction we recommend one we

[0:27:11] Voice 16: recommend creative housing options two we recommend red tape slowing down approval sorry

[0:27:18] Voice 16: we removed red tape slowing down approvals for much needed housing three we recommend

[0:27:24] Voice 16: that we minimize the environmental impact of housing four uh and this four about enforcement

[0:27:31] Voice 16: was the one area where we had almost unanimity just to be clear our community wants a change

[0:27:40] Voice 16: in direction of enforcement uh and that is in four five create new zones to facilitate

[0:27:47] Voice 16: faster development and long-term affordable housing six simplify and clarify the ocp and

[0:27:53] Voice 16: lub lub uh people can't follow rules they don't understand uh seven advocate to other levels of

[0:28:01] Voice 16: government if you flip the page we've got a slight breakdown of what those mean and is it okay if i

[0:28:08] Voice 16: couldn't go through that before questions uh one create housing options we're recommending

[0:28:13] Voice 16: that all existing affordable housing be legalized we are uh would like to encourage landowners to

[0:28:19] Voice 16: convert existing buildings into affordable housing allowing builds we would like to allow a full

[0:28:26] Voice 16: range of housing types as we already have on denman island we have a full range of housing

[0:28:32] Voice 16: types already but they're not permitted by current bylaws we would like them to be permitted

[0:28:39] Voice 16: on almost all zones except for conservation park r4 and the water zones we'd like to allow

[0:28:46] Voice 16: accessory dwelling units whatever that looks like secondary suites room rentals and secondary

[0:28:52] Voice 16: dwelling units uh we recommend some change uh for in the requirements for primary dwelling units

[0:29:01] Voice 16: there's more on that in the environmental section uh we'd like to allow more residential options

[0:29:07] Voice 16: within a vital downtown um we also this was the one area of contention we had the most contention

[0:29:15] Voice 16: was about ensuring affordability and uh that was because um people are concerned about more rules

[0:29:27] Voice 16: but from our I believe that it is well I don't just believe that the provincial government

[0:29:34] Voice 16: believes that it's our duty that's local government's duty to meet affordable housing

[0:29:40] Voice 16: needs that's in section 473 so it may or may not be it's kind of a false acquit Lindsay in my

[0:29:48] Voice 16: opinion but I'm just speaking as one person I think that affordability is imperative you'll

[0:29:54] Voice 16: see on page nine, there's more about that discussion and

[0:30:00] Voice 16: that split we were evenly split for what it's worth um on affordability that was our most

[0:30:06] Voice 16: contentious um and there was a lot more detail in appendix one of the report about how to ensure

[0:30:13] Voice 16: affordability and i want to make a special note that section 482 of the local government act

[0:30:20] Voice 16: allows um density bonus zoning so we could keep all our two properties you're allowed one house

[0:30:30] Voice 16: but if you have affordable housing you're allowed to have more it's actually simple

[0:30:34] Voice 16: lmb change um and it's totally doable moving on to page 10. do i need to slow down or is it

[0:30:44] Voice 16: good that we're freezing through do

[0:30:47] Voice 15: you want to add anything to i would like to um emphasize that

[0:30:52] Voice 15: the whole commission was agreed that we needed to have um affordable available housing on down

[0:31:00] Voice 15: month and i think it was a matter of tactic that the disagreement broke down on one which

[0:31:06] Voice 15: was to use the bonus density um provisions to have some affordability controls within it and

[0:31:14] Voice 15: the other one was the concern that if there were no control if the controls were in place

[0:31:20] Voice 15: place then the buildings would not be built and therefore there would be no housing no and no

[0:31:26] Voice 15: affordable housing so it was uh a discussion that took place over five different meetings

[0:31:35] Voice 15: it was fairly intense I just want to make sure

[0:31:38] Voice 15: that um while I voted with Rihanna on

[0:31:41] Voice 15: the affordability controls I wanted to make sure both sides and I continue to contend that it's a

[0:31:47] Voice 15: fault. Yes.

[0:31:56] Trustee Borthwick: And crucially, just I think the nuance there too, is

[0:31:59] Trustee Borthwick: that it's not. And this is what Virginia said, but that everyone

[0:32:03] Trustee Borthwick: has agreed that affordability is important. Yes, about how you

[0:32:07] Trustee Borthwick: achieve it. Yes. Thank you.

[0:32:10] Voice 16: Page 10. We're recommending to remove red tapes, looking down

[0:32:14] Voice 16: approvals for much needed housing we recommend removing the temporary use permit as a condition

[0:32:19] Voice 16: for housing we recommend eliminating the density bank we did a lot of research into the creation

[0:32:26] Voice 16: of the density bank and the conclusion is quite clear the density bank has stopped affordable

[0:32:34] Voice 16: housing from happening it has not supported affordable housing which was its initial

[0:32:38] Voice 16: intention it has not reached its intention after 16 years it's time to retire it is our belief

[0:32:47] Voice 16: this again was the subject

[0:32:49] Voice 15: of quite a discussion um at the commission and um there was uh some

[0:32:56] Voice 15: discussion about whether or not we replaced the density bank with another some other type of

[0:33:02] Voice 15: control and group discussion was very much that we needed to just eliminate it and that's why

[0:33:11] Trustee Borthwick: And

[0:33:12] Voice 16: I think one of the important points with the density bank is the fact that housing is not being used traditionally as it was, there is not a single family in the house there's one or two retired people is what's predominantly happening on our island so allowing more housing will not necessarily increase population.

[0:33:33] Voice 16: population. 2C, we recommend to align the residential options on ALR with the maximum

[0:33:41] Voice 16: number of dwellings allowed under provincial agricultural land reserve regulations. We

[0:33:47] Voice 16: included this even while the farm regulations plan continues to lumber wherever it's going

[0:33:52] Voice 16: because we want to be very clear this is the part that needs to happen, whereas the farming

[0:33:59] Voice 16: regulation there's a lot of debate whether or not that actually continues forward or not

[0:34:04] Voice 16: uh so we wanted to make sure that we got the housing here into our report uh d support

[0:34:11] Voice 16: multi-tenant affordable housing projects and advocate for streamlining their approval e

[0:34:18] Voice 16: um investigate how pre-zoning pre-zoning might help to minimize the amount of time and money

[0:34:24] Voice 16: that are required to implement the new zones and housing options page 11 uh three minimize the

[0:34:33] Voice 16: environmental impact of housing we are recommending a maximum combined floor area not distributed

[0:34:39] Voice 16: square footage because no accounts in square footage anymore that's why we came up with a

[0:34:44] Voice 16: new name combined floor area to minimize the impacts of all housing across the island preserve

[0:34:50] Voice 16: B, we recommend rainwater catchment for all new builds, housing placements, anything where someone's living new requires a minimum water catchment in order to preserve groundwater.

[0:35:06] Voice 16: C, encourage the reuse of existing buildings and alternative forms of housing.

[0:35:11] Voice 16: I'm going really quick through the reading guide. There's so much more detail in the report.

[0:35:16] Voice 16: I'm encouraging people at home, people in the audience,

[0:35:20] Voice 16: we will get the report out.

[0:35:22] Voice 16: D, encourage the use of natural building materials

[0:35:25] Voice 16: and off-grid systems.

[0:35:27] Voice 16: E, encourage and promote conservation focused innovation.

[0:35:31] Voice 16: And this is like, let's encourage the mud girls

[0:35:35] Voice 16: to build more.

[0:35:36] Voice 16: We've already got a bunch of cob houses on Denman.

[0:35:39] Voice 16: Let's find ways to encourage that.

[0:35:41] Voice 16: That is the perfect, cob housing is the perfect marriage

[0:35:47] Voice 16: of the mandate to preserve and protect both the communities and our island, to preserve

[0:35:55] Voice 16: and enhance public walkways and cycle paths, and G, allow as many safe and affordable ways

[0:36:02] Voice 16: of dealing with human waste as possible.

[0:36:04] Voice 16: This is the euphemism for POOF.

[0:36:06] Voice 16: And you'll find lots of information about, well, not lots of information, but a nice

[0:36:11] Voice 16: extensive list of the ways that humans deal with POOF.

[0:36:15] Voice 16: And we would like to see more of those allowed in our local land use bylaws. Page 12, sorry,

[0:36:27] Voice 16: four. Again, this is the area where we had the most cohesion on our committee, was to ensure

[0:36:34] Voice 16: that enforcement is trauma-informed and respectful of human rights. We heard from another number of

[0:36:40] Voice 16: people who had very negative experiences being enforced on they spoke about the surprise they

[0:36:48] Voice 16: spoke about the lack of uh local knowledge while they were talking to enforcement officers

[0:36:53] Voice 16: they spoke about a whole bunch of things that were very disturbing for them to experience at their

[0:36:59] Voice 16: home um back to the request requiring a minimum of 24 hours notice before any site visits by

[0:37:08] Voice 16: by bylaw enforcement officers.

[0:37:09] Voice 16: B, we request that all bylaw enforcement officers undergo

[0:37:13] Voice 16: some kind of trauma informed practice

[0:37:15] Voice 16: so that they can change the way

[0:37:17] Voice 16: that they are approaching people at their homes.

[0:37:20] Voice 16: C, we'd like to have an investigation

[0:37:23] Voice 16: of alternative bylaw complaint processes

[0:37:26] Voice 16: based on principles of restorative and community justice.

[0:37:29] Voice 16: We'd like the priorities about bylaw enforcement,

[0:37:32] Voice 16: both content and penalties to be decided

[0:37:35] Voice 16: and changed by denman islanders not by people who don't actually live on our island and don't

[0:37:41] Voice 16: no offense but they don't understand uh e enforcement actions must not be taken against

[0:37:48] Voice 16: a person's housing regardless of what type of housing uh so we're recommending that um new bylaws

[0:37:55] Voice 16: would have that reflected we are not making anybody homeless through enforcement actions

[0:38:01] Voice 16: uh f this was very well supported that all bylaw complaints must originate from an island resident

[0:38:10] Voice 16: and must be accompanied by the complainant's full name and contact information anonymous

[0:38:16] Voice 16: complaints will not be accepted or processed we are not suggesting that you publish the names of

[0:38:21] Voice 16: the complaint complainant we are suggesting that the trustees need to know who's making the

[0:38:26] Voice 16: complaints because the trustees have local community contacts and

[0:38:31] Voice 15: not only the trustees

[0:38:32] Voice 15: the enforcement officers need to know who's making the complaints so they can find out a little bit

[0:38:38] Voice 15: more about the complaint and whether before they start to stir up and um cause a lot of problems

[0:38:47] Voice 15: for an individual there's too many um too much potential in the anonymous system for vexatious

[0:38:54] Voice 15: complaints and for neighbor versus neighbor complaints and it just doesn't work out and

[0:39:01] Voice 15: if the enforcement officers don't know who made the complaint and there's no way that they can

[0:39:06] Voice 15: find out whether or not it was resolved to their satisfaction it's for all of the parties involved

[0:39:16] Voice 15: in the enforcement process but it's really really critical that names are known people have raised

[0:39:23] Voice 15: the issue of um what if somebody's in like a witness protection kind of moment like they're

[0:39:31] Voice 15: complaining against their biker neighbors yes in some cases sure name may be um what's held from

[0:39:38] Voice 15: the public but that doesn't mean that the enforcement staff don't know who made the

[0:39:43] Voice 15: complaint and that the trustees don't when they were viewing it we'll touch on that

[0:39:49] Voice 15: that so

[0:39:49] Trustee Maude: spirits well they don't we have the enforcement manager here we'll touch on that

[0:39:54] but my understanding is well complaints you have to when you make a complaint there's a name

[0:39:59] attached to it so you fill the file enforcement form

[0:40:03] Trustee Maude: it's not anonymous anonymous basically it

[0:40:06] Trustee Maude: gets part with file enforcement so the names are never disclosed to anybody else and we're

[0:40:11] Trustee Maude: suggesting

[0:40:11] Voice 16: that the names are disclosed to trust

[0:40:13] Trustee Maude: so that

[0:40:15] Voice 16: there's some community context for what

[0:40:17] Voice 16: the what's happening with the complaint and

[0:40:19] Voice 16: to minimize vexatious complaints yeah so so the

[0:40:22] Trustee Maude: violent forces as far as i know they they do know who is complaining so lots and lots of but i think

[0:40:29] Trustee Maude: it's a very good point that if if we go for option one as um suggested by the violent enforcement

[0:40:35] Trustee Maude: officer if the trustee is going to be involved a little more while of course that probably is one

[0:40:40] Trustee Maude: of those things that needs to be attached to that so thank you and

[0:40:44] Voice 15: then if we are also looking at

[0:40:46] Voice 15: potential for alternative um by the way completed processes that are based on a restorative and

[0:40:54] Voice 15: community justice type situation um then that becomes really um who's being restored this

[0:41:03] Voice 15: becomes really important in that discussion so we need to change the um basic um attitude

[0:41:14] Voice 15: attitude behind enforcement and look at it as something that's a restorative process dealing

[0:41:20] Voice 15: with people who have got issues issues are valid let's let's work out a solution rather than let's

[0:41:28] Voice 15: see how much fine we can

[0:41:31] Voice 16: yeah

[0:41:33] Voice 15: rather than complain

[0:41:34] Voice 16: I'm I'm gonna keep going um uh currently so GE

[0:41:40] Voice 16: ensure bylaw enforcement officers do not

[0:41:43] Voice 16: have more power than police officers in attending

[0:41:44] Voice 16: properties. At this point in

[0:41:47] Voice 16: time, bylaw enforcement officers do

[0:41:49] Voice 16: have a little bit more

[0:41:51] Voice 16: power, and that

[0:41:52] Voice 16: seems unusual

[0:41:54] Voice 16: and strange. They are allowed to

[0:41:56] Voice 16: ask for entry

[0:41:59] Voice 16: into somebody's home,

[0:42:01] Voice 16: which I believe police are

[0:42:02] Voice 16: as well, but police are not allowed to enter

[0:42:05] Voice 16: without a search warrant,

[0:42:07] Voice 16: whereas the bylaw enforcement

[0:42:08] Voice 16: officer can

[0:42:10] Voice 16: Can enter a property, can't enter the home without permission, but can wander around the property looking for evidence, which police officers are not allowed to do.

[0:42:22] Voice 16: So that seems unusual that they have more power.

[0:42:25] Voice 16: and H we recommend that for not for all of these but for many of these that you form a commission

[0:42:32] Voice 16: to review these recommendations how do we move forward as a community with a different paradigm

[0:42:38] Voice 16: on how to enforcing our rules rather than our current uh anonymous complaint and then punish

[0:42:48] Voice 16: paradigm uh moving on to number five we've recommended a few new zones uh to create to

[0:42:57] Voice 16: facilitate faster development and long-term affordable dwelling units ecozone which is a

[0:43:02] Voice 16: shared zone um land share and we've got specific ideas attached to that in our report the tiny

[0:43:12] Voice 16: house zone which may be a shared land zone, or it could be a private owner who is renting out pads for tiny houses.

[0:43:22] Voice 16: It could be either medium density family multifamily zone, we didn't get too much detail on that we're just thinking, turning that over to staff and come up with more and also, we believe that a home based assisted living zone is really a good thing

[0:43:40] Voice 16: for us to have for our future and our aging community um six we're asking for a simplified

[0:43:47] Voice 16: and clarified official community plan land use bylaws update and increase community engagement

[0:43:53] Voice 16: and then we have a number of recommendations for advocacy um and we keep coming up with more

[0:44:02] Voice 16: now that we separate from the report we're like oh yeah and this and that um the next steps we

[0:44:10] Voice 16: just put this out as different discussion this is on page 14 um really the next steps will be

[0:44:17] Voice 16: determined by the local trust committee uh what the next steps are we have some requests uh about

[0:44:25] Voice 16: about next steps we would like to see for example before any community information meeting uh we

[0:44:32] Voice 16: would like to actually sorry first next steps um we ask that you receive this report we would also

[0:44:41] Voice 16: like to um ask that you get this published to the website the report uh to the honest trust website

[0:44:51] Voice 16: Right now, currently under this project on the Denman Island page, under projects, it says community consultation, none, community process, I can't remember what the words were, none, which is really, you know, we've had a community process.

[0:45:09] Voice 16: We have one of our appendices is a whole lot of letters from our community.

[0:45:15] Voice 16: We tried to get them received through minutes.

[0:45:17] Voice 16: They were removed from minutes.

[0:45:19] Voice 16: We would like to see these voices of our community reflected on the Islands Trust website.

[0:45:25] Voice 16: We are requesting both that the report be published in full and also that the community, the correspondence from our community be published on that project's page under community correspondence, where it currently says there has been none.

[0:45:39] Voice 16: There has been a mountain. We would also like, sorry, am I going too fast with our request?

[0:45:47] Voice 16: We would like 10 copies of the full report printed please. We would like each

[0:45:53] Voice 16: commitment member to receive a copy and we would like to put full copies in strategic locations

[0:45:58] Voice 16: for the community to be able to have a look at it. We would also like it published on the website so

[0:46:04] Voice 16: that anybody who wants to see it online can find it easily. We also are requesting that you receive

[0:46:12] Voice 16: our reading guide we know we didn't get it to you in advance of the meeting because we've

[0:46:17] Voice 16: been scrambling to get this done we would like this reading guide officially received we would

[0:46:22] Voice 16: like if possible to have this published with the report and we think that this will really help

[0:46:27] Voice 16: people get through 195 pages so

[0:46:32] Trustee Maude: you can email that to us so we have electronically yes certainly

[0:46:35] Trustee Maude: any community

[0:46:36] Voice 16: um and we would like some print copies of the reading guide to go with the report

[0:46:43] Voice 16: please uh and then our final request is here on the next steps it talks about community information

[0:46:53] Voice 16: meetings and we would like under that it says staff will repair prepare material for the

[0:46:59] Voice 16: community information meeting we're requesting if we can review what staff prepares before it's

[0:47:05] Voice 16: released to the community just so that if there's any wording that needs massaging before

[0:47:11] Voice 16: a demon freaks out that just would be really helpful and save everybody some time um and

[0:47:18] Voice 15: some of the most innocuous professional wording can set people off for example the word subdivision

[0:47:25] Voice 4: yeah i

[0:47:26] Voice 6: don't watch subdivision i'm hearing it anywhere

[0:47:30] Voice 4: Yeah, and it's a hard one to avoid when you're talking about land use planning.

[0:47:38] Voice 16: So those are our requests is that we get the reports published online, the two reports,

[0:47:47] Voice 16: the full and the reading guide, and some paper copies, and if we could please review staff

[0:47:52] Voice 16: material before it gets released.

[0:47:55] Voice 16: Do

[0:47:55] Voice 6: you have any questions about the reading report?

[0:48:09] Voice 6: Well, I've got to

[0:48:11] Trustee Graham: say, you know, 16 years ago, and then Trustee Lewinsville, myself, and Chair Peter Lutton,

[0:48:20] Trustee Graham: stayed with enforcement on housing until we had a housing review.

[0:48:26] I had no idea it was going to take this long for this requested housing review.

[0:48:31] Trustee Graham: But it's been done, well done.

[0:48:34] Trustee Graham: It was done very, very well.

[0:48:37] Trustee Graham: i mean the working guys put in was extraordinary i think the fact that you didn't agree on some

[0:48:43] Trustee Graham: things you really did represent the community i think that it's huge um it's too easy for us to

[0:48:52] have picked a group that we do all agree that doesn't reflect this diverse 14 1500 person island

[0:49:00] um you know so that's good we didn't hide we didn't hide from the fact that some of these

[0:49:07] ideas are tough to wrap our heads around and there will be a full range of opinions so thank you for

[0:49:16] doing it thank you for doing it so well and thank you for presenting

[0:49:20] Trustee Graham: your report just a few little

[0:49:22] Trustee Graham: comments just because that's just funny um it's unfortunate we don't have the current data for

[0:49:30] Trustee Graham: or the numbers, but we did the best that we had.

[0:49:33] Trustee Graham: And there's that hidden component,

[0:49:35] Trustee Graham: which we really can't really say, well,

[0:49:39] Trustee Graham: how many people didn't get captured by the census?

[0:49:42] Trustee Graham: And we know there's all this information.

[0:49:44] Trustee Graham: I was a little confused when I brought up the first iteration

[0:49:47] Trustee Graham: of reading about the difference between secondary dwelling

[0:49:52] Trustee Graham: unit and next-generation dwelling unit.

[0:49:58] Trustee Graham: and having read now the entire report i see how you made the distinction one has a foundation

[0:50:05] Trustee Graham: and one does i'm wondering if we were just to combine the two would we lose anything in

[0:50:13] your work in other words if

[0:50:15] Trustee Graham: we said as a community we're happy that an additional

[0:50:19] Trustee Graham: An accessory dwelling unit can be a building on a foundation, a bus, a year, a band, a whole range of things that people have chosen by history, by example, to live on.

[0:50:36] Trustee Graham: It may simplify.

[0:50:37] So I'll just put that out there.

[0:50:39] Trustee Graham: I've never in my mind made the distinction.

[0:50:42] I didn't worry about the differences.

[0:50:44] So that's just me.

[0:50:46] They all need to have bottom of the water.

[0:50:48] and they all need to be able to deal with their

[0:50:49] Trustee Graham: waste and they need to be livable and they need

[0:50:52] Trustee Graham: to be within the setbacks of course and they need to be of a certain size they're not you know yeah

[0:50:57] Trustee Graham: so i just put that out there we don't have to answer that it's just this is just like it was

[0:51:01] Voice 16: something we discussed about the distinction okay

[0:51:04] Trustee Graham: yeah that's that's fine and there may be a

[0:51:07] Trustee Graham: reasonable difference i just what would i think about it would you like to hear that

[0:51:12] Trustee Graham: not just yet

[0:51:15] Trustee Graham: there's a lot in here that i i see falls into the term education like encouraging

[0:51:23] Trustee Graham: laborers to look at repurposing buildings encouraging people to look at alternate

[0:51:27] Trustee Graham: uh building so and i i'm starting to visualize maybe a very simple not a package but maybe a

[0:51:34] Trustee Graham: booklet that we can publish and have available so that people can see oh this is this is how i can

[0:51:41] Trustee Graham: do that so i think that might be something that we want to look at um page

[0:51:49] Trustee Graham: page 11 uh thank you for having a full topic of minimize the environment impact because we're

[0:51:57] Trustee Graham: in a trust area and this one of our prime mandates is to preserve the natural environment so that's

[0:52:03] Trustee Graham: great very very good um your number a requiring a maximum combined floor area does it add or

[0:52:11] Trustee Graham: detract what you're talking about if i insert the word residential between combined and floor area

[0:52:17] Trustee Graham: in other words if i as a landowner have a huge barn i don't want to have that floor area to

[0:52:25] Trustee Graham: impact my residential options so let's look at a combined residential floor area as opposed

[0:52:32] Trustee Graham: just Florida. This is just

[0:52:34] Voice 6: a suggestion. And then enforcement. This is a big one.

[0:52:43] Trustee Graham: And some great ideas here. I'm starting to think this might end up being its own project,

[0:52:48] Trustee Graham: a minor project. I don't think it's going to be a major project. It could be a minor project,

[0:52:53] Trustee Graham: something that we as trustees work with, violent enforcement. We may even grab the

[0:52:58] Trustee Graham: ombudsperson organization to facilitate or to help us with that conversation we've already as the

[0:53:05] Trustee Graham: trust council uh gone out to the ombudsperson uh organization for a review of our enforcement

[0:53:12] Trustee Graham: practices so this might be an interesting way to have them involved have us involved in

[0:53:18] Trustee Graham: violent enforcement to kind of tailor this i think is what you're looking at a tailor-made

[0:53:23] Trustee Graham: denman solution to bylaw enforcement in particular when it affects people i don't think we're worried

[0:53:29] Trustee Graham: about signage i don't think we're worried about the heightened fences saying the areas how things

[0:53:36] Trustee Graham: are situated on the land with regards to setback that's black and white but people are not black

[0:53:41] Trustee Graham: and white we're all coming from all shades and all that's just my i'm just starting to think

[0:53:47] Trustee Graham: HAB-Masyn Moyer- Think about how we can deal with this in a more holistic way, as opposed to that.

[0:53:53] Trustee Graham: HAB-Masyn Moyer- Your your new zones, the ego tiny hosts medium and home is great pull them right out of the housing toolkit example, I believe.

[0:54:01] Trustee Graham: It's a really good thought that Planner Chadwick has been doing, and so that's wonderful.

[0:54:08] Trustee Graham: And next steps, yeah, that's great.

[0:54:12] Trustee Graham: I think we need to enter it in the library.

[0:54:14] Trustee Graham: I don't see how we – I don't think we have a budgetary problem.

[0:54:19] Trustee Graham: We've got a chunk of money we can spend on publishing this.

[0:54:21] Trustee Graham: Whether we do it or you do it or somebody does it, we're going to get it done.

[0:54:26] Trustee Graham: So we've got this document out there for people to start looking at before we have it in the hall.

[0:54:31] Trustee Graham: and i think that's an informed community it's an easier one to talk to than one that's

[0:54:36] what's all this i

[0:54:38] Trustee Graham: didn't know anything i don't know anything those are tough

[0:54:40] Trustee Graham: those are tough paintings oh finally thank you great good work thank you

[0:54:47] Voice 16: did you want an answer to your question uh we did discuss it um quite extensively that was another

[0:54:55] Voice 16: one we had a lot of discussions about uh and what we came down to the difference between an

[0:54:59] Voice 16: accessory dwelling unit and a secondary dwelling unit there is a foundation there is the requirement

[0:55:05] Voice 16: for a sighting and use permit we did have a recommendation to increase the uh square footage

[0:55:13] Voice 16: required before seeking a sighting and use permit uh the suggestion being that an accessory dwelling

[0:55:20] Voice 16: unit could be a temporary uh like a school bus or a year something that's not there forever and that

[0:55:28] Voice 16: it wouldn't require a signing and use permit because it may be temporary it may last five

[0:55:33] Voice 16: years it may be there forever we don't know uh we don't it's a small enough footprint it's below a

[0:55:40] Voice 16: certain size um 400 square feet uh so it's got it's being treated differently because of the

[0:55:48] Voice 16: size of it whereas a secondary dwelling unit could be up to whatever size through the combined

[0:55:55] Voice 16: residential floor area, which I think is a very good addition. I agree. So the secondary dwelling

[0:56:03] Voice 16: unit is more permanent. It has a foundation and it requires a siting and use permit. So those

[0:56:11] Voice 16: are the main distinctions. We were thinking about how do we get quick housing? So accessory

[0:56:16] Voice 16: dwelling unit would be quick housing. Secondary dwelling unit would be more of an investment

[0:56:23] Voice 16: or you know maybe relatively quick if somebody's turning over an outbuilding but if they're having

[0:56:30] Voice 16: to build something new it's going to take longer thank you thank you for your question

[0:56:36] Voice 16: and and your suggestion about the wildlife enforcement and the office person and the trustees

[0:56:43] Voice 16: again i just want to please include community members in that as well because we keep being

[0:56:49] Voice 16: left out which is frustrating thank you

[0:56:52] Voice 6: yeah i mean um yes there's there's very little in this

[0:56:59] report that i have a major problem with them like or does not think that i have a major problem

[0:57:03] this is just tremendously good work throughout it and it shows the

[0:57:09] Trustee Borthwick: uh the caliber of the discussion

[0:57:12] Trustee Borthwick: that you guys were having at the end of people who are having that discussion was very high

[0:57:15] Trustee Borthwick: and I'm very grateful to all of you for the people network yeah I think it's very important that we

[0:57:22] Trustee Borthwick: get this into our library and in various other places it sounds like you guys may have a plan

[0:57:28] Trustee Borthwick: how you want to distribute it but I think definitely through the library and I think

[0:57:34] Trustee Borthwick: that's something that that as the LTC we should should expect we should cover that expense

[0:57:39] Trustee Borthwick: absolutely to make sure that we get those out there I'd also like to make sure that I have

[0:57:43] Trustee Borthwick: well, I want to have a copy for myself, but I also want to have a secondary copy that I can

[0:57:48] Trustee Borthwick: give to someone and be like, hey, here you go. And yeah, so we'll have to make a

[0:57:56] motion, I assume, to get that, to hit the

[0:57:58] Trustee Borthwick: road. Yeah, there's lots to be discussed. I mean,

[0:58:03] Trustee Borthwick: a lot of this will come through, you know, we'll have to get Nerissa to have her look through

[0:58:13] Trustee Borthwick: we don't have to refer to them as for to be reviewed but i yeah i'm really i feel really

[0:58:19] Trustee Borthwick: good about this and i think there's a lot of stuff here that we can move on hopefully without too

[0:58:24] Trustee Borthwick: much fuss um i think it's community information maybe it's going to be very very important but

[0:58:29] Trustee Borthwick: i agree once we've got the word the word out report out and people can digest it that's the

[0:58:34] Trustee Borthwick: the time um and yeah i would i would uh reaffirm to to staff that you know any material that that

[0:58:43] Trustee Borthwick: sort of goes through uh staff and that comes back to us in preparation for those meetings

[0:58:48] Trustee Borthwick: like for the habc to be able to review those things because it's important that their words

[0:58:53] Trustee Borthwick: are captured accurately um staff can add to them but not change them uh would be my feeling pretty

[0:58:59] Trustee Borthwick: strongly there um and yeah updating the website all that sort of stuff i don't have to i don't

[0:59:07] Trustee Borthwick: know quite how we'll structure those those bits and pieces in terms of motions but we should do

[0:59:11] that

[0:59:11] Trustee Borthwick: um the other one that i wanted to suggest once we get into probably into the new year

[0:59:17] Trustee Borthwick: um as sort of moving this forward and once staff got a chance to look at it and once we've we've

[0:59:22] Trustee Borthwick: uh you know this can be can happen concurrently with community information meetings but i

[0:59:27] Trustee Borthwick: I would be interested potentially in some working meetings with the HAPC and the LTC

[0:59:33] Trustee Borthwick: where we get a chance.

[0:59:34] Trustee Borthwick: These could be open, but I think there should be a chance for us to sit down and go through

[0:59:38] Trustee Borthwick: these bits and pieces with staff and the HAPC together.

[0:59:42] Trustee Borthwick: There's an opportunity there to have sort of those robust discussions and have staff

[0:59:46] Trustee Borthwick: be able to feed back and sort of work on it bit by bit.

[0:59:50] Trustee Borthwick: We don't have to recreate all of the work of the HAPC, and I don't want to have like

[0:59:53] Trustee Borthwick: a ton of extra, you know, time and work to how we're doing this.

[1:00:00] Trustee Borthwick: but I think there may be parts where we need to sort of go through and it's going to be faster

[1:00:05] Trustee Borthwick: to sit down and have those discussions in person than it is for staff to come back and say well

[1:00:11] Trustee Borthwick: this won't work because this and then for the LTC for the HAPC to go like no we thought of that

[1:00:16] Trustee Borthwick: there's a way you could do it that's this and if we have to do that ping-ponging through LTC

[1:00:20] Trustee Borthwick: meetings I feel like that could take a long time whereas if we spent an afternoon and it could be

[1:00:24] Trustee Borthwick: over Zoom it could be we could do it as cheaply as we need to do it but like I think there's

[1:00:28] Trustee Borthwick: there's there's a space for the really active discussion there's a lot of stuff up here that's

[1:00:32] Trustee Borthwick: going to take some work to to get across the finish line and and if we can do that in a way

[1:00:38] Trustee Borthwick: that's a little more proactive and responsive then i think that that's going to really help us

[1:00:43] Trustee Borthwick: in the long run um and yeah broadly i mean i've been thinking a lot about the trust the my role

[1:00:51] Trustee Borthwick: as a trustee all these sorts of bits and pieces over over the last while and it's a very sort of

[1:00:56] Trustee Borthwick: broad thing that there's um this is a very like hopeful and proactive document this this this

[1:01:03] Trustee Borthwick: document is is sort of seeking to pave the way forward and a lot of what i've seen prior and and

[1:01:11] Trustee Borthwick: this is sort of part of the nature of bureaucracy but it's very it tends to be reactive it tends to

[1:01:17] Trustee Borthwick: be something that happens and we respond to it which is a is responding in a play from a place

[1:01:22] Trustee Borthwick: a fear of the same thing happening again and it's uh and i know it's not all that but but it's uh

[1:01:28] Trustee Borthwick: it's important to me that we start to um focus on the on the future we want to build and not run

[1:01:35] Trustee Borthwick: from the past we care um so that's that's important to me and i'd say a lot of that in this

[1:01:39] Trustee Borthwick: so yeah thank you again so much uh and yeah um i think we should make some some motions to get

[1:01:45] Trustee Borthwick: this stuff out into the world for charity just feedback i think for her

[1:01:54] Voice 6: recommendations and

[1:01:56] Voice 6: feedback we can do that one minute it's starting out how do we unmute

[1:02:10] Trustee Maude: oh she's got herself unmuted

[1:02:11] Trustee Maude: i

[1:02:12] Planner Chadwick (probable): got myself unmuted um yeah i would just uh i'd like to say this is an incredible it's an

[1:02:17] Planner Chadwick (probable): incredibly impressive and comprehensive um piece of work absolutely um reflects a lot of um very

[1:02:24] Planner Chadwick (probable): focused time so thank you very much it's it's uh it's going to be a really um it's going to be uh

[1:02:31] Planner Chadwick (probable): interesting and exciting to go through through all this and and see what's um what's doable um

[1:02:38] Planner Chadwick (probable): and i yeah i i also i also really appreciate the demonstration of the use of the the toolkit

[1:02:43] Planner Chadwick (probable): kit option so it makes it look makes it feel like the work that we're doing is uh is actually

[1:02:48] Planner Chadwick (probable): valuable so um thank you for for the the good work that's been done here um there's a few things um

[1:02:55] Planner Chadwick (probable): you know there's there's a number of recommendations in here that um we can we can actually look to

[1:03:01] Planner Chadwick (probable): some of the other um uh ltcs uh that that have uh bylaws that we can look to like um alternative

[1:03:09] Planner Chadwick (probable): alternative dwellings, Saturna, for example, allows a lot. So there are some models out there

[1:03:15] Planner Chadwick (probable): to look at. Floor area maximums have been contemplated by North Pender and same with

[1:03:21] Planner Chadwick (probable): cisterns. And that's some work we've done some analysis on that already. So that's really

[1:03:26] Planner Chadwick (probable): going to be useful in terms of providing analysis on what's been proposed.

[1:03:32] Planner Chadwick (probable): The density bonus approach is a tricky one. I've been having extensive discussions

[1:03:38] Planner Chadwick (probable): with that about that with Justine Stark who's our contact at CRD who actually happened to be the

[1:03:47] Planner Chadwick (probable): the one to do some of the initial work on housing here at the trust so a lot of these ideas that

[1:03:55] Planner Chadwick (probable): are in here we are we've been talking about for a while internally and also with other colleagues

[1:04:01] Planner Chadwick (probable): I'm also you know in touch with planners in other rural areas and so there's there's

[1:04:08] Planner Chadwick (probable): opportunities to to use their experiences as well to inform analysis around some of these

[1:04:15] Planner Chadwick (probable): um i was really impressed that uh the the little page that that identifies provincial advocacy

[1:04:22] Planner Chadwick (probable): it basically mimics the list that we have over here um some of which i think are going to be

[1:04:28] Planner Chadwick (probable): contained in a letter that's going to be going to the um the province shortly around some of the um

[1:04:34] Planner Chadwick (probable): um, uh, the things for them to think about, such as looking at health regulations related to, um,

[1:04:41] Planner Chadwick (probable): to, um, um, uh, refuse, human refuse. Um, uh, I can also speak to a couple of things that, uh,

[1:04:52] Planner Chadwick (probable): an interest that's, that, that, that came up that, um, Rhian pointed to, um, we can, we have for the,

[1:05:02] Planner Chadwick (probable): For Gabriola's OCP process, we've created a separate page that connects from the project page that is specifically related to their OCP project.

[1:05:19] Planner Chadwick (probable): That's something we could consider doing for Denman and that would be an opportunity to post information that would be additional to what we would ordinarily share on our projects page.

[1:05:31] Planner Chadwick (probable): on our projects page where we where we do have the list of like where the you know as you went

[1:05:37] Planner Chadwick (probable): down the list there that that is that's traditionally used for information that's

[1:05:43] Planner Chadwick (probable): that's specific to the process so in terms of public letters and such it's really the only

[1:05:51] Planner Chadwick (probable): the ones that are are written to the LTC that that are the ones that are recorded there as part of

[1:05:56] Planner Chadwick (probable): of the process. So that's something that could be considered and how we've actually been introduced

[1:06:03] Planner Chadwick (probable): to some other ways of organizing a page like that. So that's something we can think about

[1:06:08] Planner Chadwick (probable): for this project. There's some great advocacy and education actions that are identified here. And

[1:06:20] Planner Chadwick (probable): I think that's where there'll be real value in having a housing action plan to accompany

[1:06:26] Planner Chadwick (probable): company um the rest of the projects where that that those things can be um can basically be

[1:06:34] Planner Chadwick (probable): landed so that that that good work isn't um isn't lost and that that some momentum can be

[1:06:40] Planner Chadwick (probable): gathered in terms of addressing the things that are outside the ltc's direct um um

[1:06:48] Planner Chadwick (probable): influence i mean to some extent those things can't like you know the development of um

[1:06:53] Planner Chadwick (probable): education programs and that sort of thing is, I think, more of a trust-wide, potentially

[1:07:01] Planner Chadwick (probable): trust in coordination with the regional district. And as, you know, housing

[1:07:09] Planner Chadwick (probable): is on the forefront of everybody's mind, and so these conversations around collaboration are

[1:07:14] Planner Chadwick (probable): happening. So those are just sort of some of my general highlights and just ways that we can

[1:07:22] Planner Chadwick (probable): address some of that sharing of information um specifically in terms of next steps um i i have

[1:07:30] Planner Chadwick (probable): um i have shared um on screen so that the trustees can see some of the ideas that i have around

[1:07:38] Planner Chadwick (probable): next steps my recommend the recommended staff next steps so that does include uh staff analysis of

[1:07:44] Planner Chadwick (probable): the of the the report um and then the organization of a specific meeting special meeting related to

[1:07:52] Planner Chadwick (probable): to talking about the report, the analysis and the options.

[1:07:57] Planner Chadwick (probable): My analysis will basically look at the options

[1:08:00] Planner Chadwick (probable): in terms of what can be done

[1:08:02] Planner Chadwick (probable): and what the implications

[1:08:05] Planner Chadwick (probable): of the various options identified will be.

[1:08:11] Planner Chadwick (probable): And then following that, a public engagement

[1:08:15] Planner Chadwick (probable): to discuss the options and the actions.

[1:08:18] Planner Chadwick (probable): So we can be developing an action plan that, like I said,

[1:08:22] Planner Chadwick (probable): would also include those advocacy and education actions.

[1:08:29] Planner Chadwick (probable): There's another option that could be contemplated

[1:08:34] Planner Chadwick (probable): or considered by the LTC,

[1:08:38] Planner Chadwick (probable): and that's an option to have the HAPC organize a public meeting

[1:08:43] Planner Chadwick (probable): before the time that staff would have a report prepared.

[1:08:48] Planner Chadwick (probable): So, I'm thinking the earliest that a report could be prepared is February and that's being ambitious, just given the other responsibilities that that I'm personally engaged with.

[1:09:00] Planner Chadwick (probable): But that's sort of what what we'll work towards and see how we go there.

[1:09:06] Planner Chadwick (probable): Like I said, there's another option could be if you are interested, LTC, in some public engagement prior to that point, you could consider having the HAPC organize a public meeting.

[1:09:22] Planner Chadwick (probable): Staff will continue to do our work, the more specific technical work, in the interim.

[1:09:31] Planner Chadwick (probable): room. I've also, so I've got, I've put up a resolution with respect to the, those next

[1:09:41] Planner Chadwick (probable): steps that the Denman Island land, Denman Island Trust Committee requests staff to provide an

[1:09:47] Planner Chadwick (probable): analysis of the HAPC recommendations and schedule a second, a special meeting via Zoom at the

[1:09:53] Planner Chadwick (probable): beginning of 2024 to discuss options and next steps. And then I've also put an additional

[1:10:00] Planner Chadwick (probable): resolution there that the denman island local trust committee requests staff to create a

[1:10:04] Planner Chadwick (probable): separate denman island housing project page if that's of interest to you in terms of um being

[1:10:10] Planner Chadwick (probable): able to to put more content uh and share more information i will also note that um we did put

[1:10:15] Planner Chadwick (probable): the report on to our website on our housing page where we have a list of all the reports that have

[1:10:21] Planner Chadwick (probable): been um done um um so we as soon as we received it we well as soon not as soon we had a bit of a

[1:10:28] Planner Chadwick (probable): a website crash. So I do believe it is up there now on our housing. We have an affordable housing

[1:10:38] Planner Chadwick (probable): page that lists all reports. So we tried to get that up as soon as possible. If you do want to

[1:10:46] Planner Chadwick (probable): go with the option of having the HAPC organize a public meeting prior to February, then there's a

[1:10:53] Planner Chadwick (probable): a resolution there as well that supports that idea

[1:10:56] Trustee Maude: could i have you emailed um all that that

[1:11:02] Trustee Maude: you have on the screen to the ltc because there's only one of us looking at the screen it's very

[1:11:06] Trustee Maude: very small oh

[1:11:08] Planner Chadwick (probable): yeah sure for sure that

[1:11:09] Trustee Maude: would i think

[1:11:10] Planner Chadwick (probable): i will do that thank you uh okay

[1:11:15] Planner Chadwick (probable): okay

[1:11:16] Trustee Borthwick: so we're also trying to get that i'm going to try and get it up on here but um

[1:11:21] Trustee Borthwick: yeah and i want to just clarify your message so when you're saying get the hapc to organize that

[1:11:28] meeting

[1:11:28] Trustee Borthwick: um you you mean that it gets called sort of through their auspices but we're not like

[1:11:37] Trustee Borthwick: i don't know what level of coordination we're expecting them to have like

[1:11:41] Trustee Borthwick: it seems to me like

[1:11:42] Voice 6: Like

[1:11:42] Trustee Borthwick: the LTC could call that or we can do that work to,

[1:11:46] Trustee Borthwick: I don't want to put that on the HAPC to like do all the light work.

[1:11:52] Trustee Borthwick: But I don't know what it is you mean by that exactly.

[1:11:56] Trustee Borthwick: So I'm just checking.

[1:11:57] Trustee Borthwick: Yeah.

[1:11:57] Planner Chadwick (probable): So, yeah. I mean, I think you've, so that, that's the,

[1:12:01] Planner Chadwick (probable): there wouldn't be time for staff to organize such a meeting.

[1:12:03] Planner Chadwick (probable): So it wouldn't be an, it wouldn't be a, an LTC led.

[1:12:09] Planner Chadwick (probable): It would be a, it would be an HAPC led engagement.

[1:12:14] Planner Chadwick (probable): um um yeah

[1:12:17] Voice 12: that's we can yeah that's fine we can figure out

[1:12:20] Trustee Borthwick: how that works then

[1:12:20] Trustee Borthwick: and again

[1:12:22] Planner Chadwick (probable): it's just there as an option really because i was trying to think of different

[1:12:24] Planner Chadwick (probable): options yeah yeah yeah

[1:12:27] Trustee Graham: no i appreciate that

[1:12:28] Planner Chadwick (probable): absolutely

[1:12:30] Trustee Graham: so thank you so what you're what

[1:12:34] Trustee Graham: you're saying optimistically the ldc wouldn't see a report from you regarding a an interpretation

[1:12:44] of the report from the hapc with the

[1:12:49] Trustee Graham: language um trustified or by all bylawified or in a format

[1:12:57] Trustee Graham: that we could then consider taking it to a community information meeting is that what you're

[1:13:01] Trustee Graham: saying uh

[1:13:03] Planner Chadwick (probable): yes and it's not really about bylawifying anything um at this point in time it's it's it's

[1:13:10] Planner Chadwick (probable): more about doing an analysis of of each one of the options and identifying um you know the the

[1:13:17] Planner Chadwick (probable): challenges um and the opportunities with each one and that's the point at which um um you know staff

[1:13:24] Planner Chadwick (probable): suggest would be after that would be an appropriate time to go to public um that's before we actually

[1:13:29] Planner Chadwick (probable): start to to define i mean in some cases where we do have model bylaws we'll be able to have them

[1:13:34] Planner Chadwick (probable): um for discussion but uh but um it would be a good idea for to get a good sense from the general

[1:13:43] Planner Chadwick (probable): community that they're supportive of the options before spending the the time to to to detail some

[1:13:49] Planner Chadwick (probable): of the more tricky bylaws um um and and so that you don't get pushed back when it when it goes to

[1:13:56] Planner Chadwick (probable): starts to go through readings that's

[1:13:58] Trustee Graham: fair enough perhaps the material that we do present in our

[1:14:01] Trustee Graham: our first community information meeting could allude to the fact that some of these ideas

[1:14:06] Trustee Graham: have been done before. Some of these ideas may need some work and some of these ideas

[1:14:12] Trustee Graham: may need a lot of work. And that just gives the local trust committee and the community

[1:14:19] Trustee Graham: a deeper sense as to how thick this is.

[1:14:24] Planner Chadwick (probable): Yes, exactly. That's exactly what I would be

[1:14:28] Planner Chadwick (probable): intending to do exactly that um you know the super easy ones easy knock out the part perfect

[1:14:34] Trustee Graham: the

[1:14:35] Planner Chadwick (probable): ones that need a bit of of conversation and then the ones that are you know really quite

[1:14:39] Planner Chadwick (probable): difficult okay

[1:14:40] Trustee Graham: so would you think you might have that by february

[1:14:43] Planner Chadwick (probable): that's what i'm going to work

[1:14:44] Planner Chadwick (probable): towards okay

[1:14:46] Trustee Borthwick: thank you uh just so you know i've got your you've got your screen out here but i've

[1:14:50] Trustee Borthwick: about you on the television behind us so okay oh I think it's probably too small to be read in that

[1:14:58] Trustee Borthwick: format anyways but I'm just letting you know that we are now seeing your face oh

[1:15:01] Planner Chadwick (probable): you're now seeing

[1:15:02] Planner Chadwick (probable): my face hi everybody I

[1:15:05] Trustee Graham: think the idea that you suggested having a local trust committee slash

[1:15:11] Trustee Graham: HAPC meeting prior to your meeting I don't think I don't see any harm in that we've been asked by

[1:15:17] Trustee Graham: our community time and time again we want to talk housing we want to talk housing and some of us

[1:15:23] Trustee Graham: weren't some of the community members were needed to attend your tuesday um open houses so this

[1:15:29] Trustee Graham: would be an expanded version where we would actually have copies of the the the small one

[1:15:36] Trustee Graham: copies of the big one and maybe a brave person or two including sam and i uh to stand and try

[1:15:44] Trustee Graham: and explain where we think we want to go so that's i'm looking at the hapc executive i think

[1:15:52] Trustee Graham: right now and i see one hinging i see like i don't know maybe so maybe we'll have to talk about that

[1:16:02] Trustee Graham: to see if there's capacity if

[1:16:05] Voice 6: there's interest in it yeah that's something that we want to do

[1:16:07] Voice 6: can

[1:16:10] Voice 16: i respond to that um because we did have weekly community meetings not everybody could

[1:16:17] Voice 16: make it um to me it seems we're going over the same ground while the staff is working on

[1:16:26] Voice 16: preparing um perspectives on what we've already prepared so i i don't know i don't

[1:16:37] Trustee Graham: i'm

[1:16:38] Voice 16: not sure but i

[1:16:41] Trustee Graham: see that we don't have

[1:16:42] Voice 16: agreement here on the executive

[1:16:43] Voice 16: but my

[1:16:44] Voice 16: concern is that we're going over the same ground and now we've come up with a

[1:16:50] Voice 16: cut version of the uh report that we're sending to staff to after that meeting like i i just i'm

[1:16:58] Voice 16: concerned it seems a bit premature and it seems like it could derail what we're already working

[1:17:03] Voice 16: on but i see my other executive committee member does not agree with what i'm saying so yeah um

[1:17:11] Voice 15: i think that uh previously when we're talking um to the community about what's your idea uh

[1:17:17] Voice 15: where should we be going with this what are and we were engaging on uh discussions about specific

[1:17:23] Voice 15: topics i would see that such a meeting would be focused on the report and what are the what are

[1:17:31] Voice 15: one of the recommendations um we want to follow through on as a community um that would then help

[1:17:39] Voice 15: um planner chadwick with the amount of work that she would need to be doing to assess recommendations

[1:17:45] Voice 15: if some go out the door

[1:17:49] Voice 6: my my suggestion my my feelings pretty strongly about about that is that

[1:17:57] Trustee Borthwick: this and i think that this is sort of what virginia's saying but that any of those meetings

[1:18:02] Trustee Borthwick: Meetings are not seeking to change the recommendations in the report or amend those in any way.

[1:18:08] Trustee Borthwick: Like the report, we're going to be receiving a report.

[1:18:11] Trustee Borthwick: The report is, as people have had, there has been a lot of opportunity and not everybody has been able to be part of it.

[1:18:18] Trustee Borthwick: And that's, there will be plenty more opportunities for public input into this process.

[1:18:24] Trustee Borthwick: But the ideas such as they are, have been decided upon at great length and being workshopped.

[1:18:29] Trustee Borthwick: um the the value in having a community discussions it means that we get to if it's more a question of

[1:18:35] Trustee Borthwick: this is for your information this is what's in the report not hey let's workshop this further

[1:18:40] um because the workshopping has been done um and it's been done you know to a great degree

[1:18:46] Trustee Borthwick: um and there's been lots of opportunity to be involved in the generating of ideas stage

[1:18:52] Trustee Borthwick: this is a the point where we'd be sort of starting to walk through it and introduce the community to

[1:18:57] Trustee Borthwick: the idea is those members who are not aware of what's in the report it would be a chance for

[1:19:01] Trustee Borthwick: them to come and ask questions about it and discuss what's already in the written material

[1:19:04] Trustee Borthwick: not generate new material or discard any of the material that's in it um you know planner

[1:19:11] Trustee Borthwick: chadwick has it planner chadwick has a document to work from we don't want to be uh editing what

[1:19:17] Trustee Borthwick: she's trying to work on because we don't know what order she's going to work on it if we take

[1:19:20] Trustee Borthwick: something out of it that she's already spent 20 hours on that sucks um but i think there is value

[1:19:26] Trustee Borthwick: in having a discussion where we can start to introduce this to members of the community who

[1:19:30] Trustee Borthwick: who are you know have a vested interest um but but maybe haven't had an opportunity to discuss

[1:19:34] Trustee Borthwick: it or want to get some greater clarity or nuance on what's being expressed um that would be nice

[1:19:41] Voice 15: waiting till march is going to be a long time i

[1:19:44] Voice 16: mean i've what you said has certainly swayed

[1:19:48] Voice 16: me i can

[1:19:48] Voice 16: see the value in having that meeting with the community i i just don't want to do

[1:19:53] Voice 16: anything that slows down the planner's work uh because my goal is to get to bylaws before anyone

[1:20:01] Voice 16: else dies quite honestly so um yes it does seem to make sense to have a community information meeting

[1:20:09] Voice 16: about it as long as we're not cutting up the documents at the beginning again and the first

[1:20:16] Trustee Borthwick: priority is getting that document published and it's the hands of the community um then we can

[1:20:21] Trustee Borthwick: decide whether we want to have a broader conversation as a community about it but

[1:20:26] Trustee Borthwick: first it's going to be just we got to get that it's

[1:20:29] Voice 16: is there a reason why it won't be on the

[1:20:32] Voice 16: i don't understand why it doesn't go on the projects page i

[1:20:36] Trustee Graham: have the same concern i'm just

[1:20:37] Trustee Graham: wondering if we if local trust committee receives the report receives the correspondence

[1:20:44] Trustee Graham: on us

[1:20:44] Voice 8: then

[1:20:45] Trustee Graham: it's ours and i don't have i don't see why we couldn't public like from a user's

[1:20:53] perspective as a late person on demo page two projects on under our projects list

[1:20:59] Trustee Graham: on our website

[1:21:01] Trustee Graham: there's the farm plan and there's housing i don't i don't want to have to steer somebody

[1:21:06] Trustee Graham: somebody anywhere else to try and find this information so I really would prefer if we

[1:21:13] Trustee Graham: could to publish this report on that project's risk under housing including all the materials

[1:21:21] Trustee Graham: that have gone into that work that's that would be my preference

[1:21:26] Voice 6: yeah there's there's absolutely

[1:21:31] Planner Chadwick (probable): no reason why we can't um publish the report can certainly go under um on that projects page um

[1:21:38] Planner Chadwick (probable): the concern is that um with uh letters and such that have been um provided to the HPC HAPC they

[1:21:45] Planner Chadwick (probable): weren't provided to them I would imagine with an understanding that it would be made public

[1:21:50] Planner Chadwick (probable): so um when we when the LTC receives letters there is an understanding that um that those

[1:21:59] Planner Chadwick (probable): will be made public if they're if they are um addressed to the ltc so that would be there would

[1:22:03] Planner Chadwick (probable): be a little bit of a um a privacy question there

[1:22:06] Trustee Maude: although apparently they're they're now attached

[1:22:11] to this report is my understanding so

[1:22:14] Trustee Maude: they have they actually have been received by the ltc and

[1:22:17] Voice 16: they are they are in the uh one of the appendices in the report and all of our meetings and all of

[1:22:24] Voice 16: our correspondence is public document as per the rules of apc um

[1:22:29] Trustee Borthwick: just wondering if there's a way

[1:22:31] Trustee Borthwick: to possibly move through that if uh so you guys have the that um that correspondence has a separate

[1:22:40] Trustee Borthwick: file or can't have it um if that gets sent to us as an email from the hapc or as a submission from

[1:22:48] Trustee Borthwick: the hap is a separate piece um presumably we can then post that as a separate document that's been

[1:22:54] Trustee Borthwick: your seat um i understand your concerns about the privacy uh but it's and that's already implied

[1:23:01] Trustee Borthwick: that the all this correspondence is included so it's there's nothing new it's just posting it in

[1:23:06] Trustee Borthwick: a way that's accessible uh to the public and it's it's about increasing the transparency and

[1:23:11] Trustee Borthwick: accessibility not

[1:23:12] Voice 6: uh you know submitting any feedback information who's the arbiter of this

[1:23:20] Voice 6: this question please

[1:23:21] Trustee Maude: through the chair and

[1:23:27] Voice 17: apologies I'm not on zoom so um planner chat

[1:23:31] Voice 17: I can't see me raise my hand um I think if you leave this with staff we can we have that direction

[1:23:37] Voice 17: and work to getting that posted that information posted so if it's a send us an email HHPC with

[1:23:44] Voice 17: that information we can get it in a public way receive it so we can post it that's what we'll

[1:23:50] Voice 17: follow up with the ldc so

[1:23:52] Trustee Graham: this corresponds it's not part of your report it is part

[1:23:59] Voice 17: of our report

[1:23:59] Voice 17: and that's my thought as well through the chair is that as part of receiving this report it then

[1:24:05] Voice 17: becomes a document on the public uh the project webpage we

[1:24:12] Trustee Maude: just might have

[1:24:12] Trustee Borthwick: to do some redacting

[1:24:15] Trustee Borthwick: No, there's no identifying. They've already anonymized.

[1:24:19] Voice 17: We can take care of that as well.

[1:24:20] Trustee Maude: So do you need some motions to

[1:24:23] Voice 17: enable

[1:24:24] Trustee Maude: that part?

[1:24:25] Voice 17: That's what I would queue up Planner Chadwick to lead you through some of the potential draft motion next steps.

[1:24:33] Voice 17: Okay,

[1:24:34] Trustee Maude: so Planner Chadwick, we didn't receive your email, so can you do a share screen?

[1:24:40] Trustee Maude: Sorry, you

[1:24:41] Planner Chadwick (probable): didn't receive my email?

[1:24:44] Planner Chadwick (probable): no is it you still haven't

[1:24:46] Trustee Maude: no better i have it well you have it

[1:24:49] Planner Chadwick (probable): oh you know what

[1:24:51] Planner Chadwick (probable): oh sorry david i i sent it to the wrong david

[1:24:56] Trustee Graham: which there's two

[1:24:57] Planner Chadwick (probable): good it's all good i sent it to david yeah sorry sorry david i i i will

[1:25:01] Planner Chadwick (probable): forward this to you we

[1:25:05] Voice 6: need the light fiber

[1:25:12] Voice 6: so i've been excluded

[1:25:14] Trustee Maude: i'm

[1:25:15] Planner Chadwick (probable): sorry david i i i thought i i put david in there i thought i got

[1:25:18] Planner Chadwick (probable): both davids but uh but

[1:25:21] Trustee Maude: i only got

[1:25:22] Planner Chadwick (probable): one i got i didn't i'm sorry i didn't mean that i'm included

[1:25:26] Voice 8: thank you okay

[1:25:27] Planner Chadwick (probable): excellent sorry sorry

[1:25:29] Planner Chadwick (probable): about that um yes but

[1:25:33] Trustee Maude: would you also can you go to the share

[1:25:35] Trustee Maude: screen she's

[1:25:36] Voice 17: not going to give me yes it's about someone

[1:25:38] Trustee Maude: oh it is okay

[1:25:43] Trustee Graham: do we need a formal motion to receive the report through

[1:25:48] Voice 17: the chair i think planner

[1:25:49] Voice 17: chadwick will cue that up but that that would be good to have that resolution as well to receive

[1:26:04] Voice 17: Yeah, we can add that in a man this resolution and that's for them and it takes a year, but the internet.

[1:26:16] Voice 6: I could,

[1:26:17] Planner Chadwick (probable): if I share my screen then you'll see it.

[1:26:21] Planner Chadwick (probable): Should we do that.

[1:26:22] Voice 6: Yeah.

[1:26:25] Voice 6: Absolutely.

[1:26:26] Voice 6: Okay.

[1:26:36] Voice 6: Oh, I will

[1:26:37] Voice 17: enlarge

[1:26:40] Planner Chadwick (probable): it. Okay, yes, I can do that. How's that?

[1:26:43] Trustee Maude: I've got

[1:26:43] Trustee Graham: those two motions.

[1:26:45] Trustee Maude: I don't understand anything about receiving.

[1:26:48] Trustee Maude: So he just said,

[1:26:49] Planner Chadwick (probable): I

[1:26:49] Trustee Maude: haven't talked about it.

[1:26:50] Trustee Maude: We've talked about it.

[1:26:52] Trustee Maude: Receive the...

[1:26:53] Planner Chadwick (probable): Receive the...

[1:26:57] Voice 6: Ah, now you're gonna see.

[1:27:01] Voice 6: Never mind.

[1:27:07] Voice 6: It's good to get it done.

[1:27:09] Voice 6: You have to explore your technology.

[1:27:11] Voice 6: We're getting it done.

[1:27:12] Voice 6: Getting it done.

[1:27:13] Voice 6: A-L-E-Y-A-T-I-N-S.

[1:27:14] Voice 6: That'll be me.

[1:27:18] Voice 6: There we go.

[1:27:26] Voice 6: go happy to move that if you're ready and the print and the

[1:27:32] Voice 15: guide oh

[1:27:33] Trustee Borthwick: yeah that's just receiving

[1:27:36] Trustee Borthwick: the filing that's just that's receiving it as an ltc the the the directive to print it and

[1:27:43] Voice 6: distribute it is a different we'll do that i i moved them out of the local trust committee received

[1:27:52] Trustee Graham: the housing advisory planning commission's final repeal of november 3rd 2023 and the reading

[1:28:02] Trustee Borthwick: the

[1:28:03] Voice 6: guide

[1:28:11] Trustee Graham: to the demo island housing advisory

[1:28:17] Voice 6: planning commission's final report

[1:28:23] Voice 6: And should we email that to somebody?

[1:28:26] Voice 6: Yeah, please.

[1:28:30] Voice 6: Go with me to Renee, email it to Chloe and myself.

[1:28:34] Voice 6: Okay.

[1:28:35] Voice 6: Thank you.

[1:28:37] Voice 6: Two motions.

[1:28:42] Voice 6: Well, how does Vicki have it? Because that's what matters.

[1:28:47] Voice 6: I think two motions is better.

[1:28:49] Voice 6: Two motions is better? So I'll just take my original motion.

[1:29:06] Voice 6: I'm going to, through the chair, leave it to Narissa to

[1:29:15] Voice 17: work through this.

[1:29:16] Voice 17: That's too many crooks.

[1:29:17] Voice 17: Too many crooks.

[1:29:20] Trustee Maude: Okay, so we have a motion to receive.

[1:29:24] Trustee Maude: So that's the original motion to receive.

[1:29:28] Trustee Maude: So is that good?

[1:29:30] Trustee Maude: Yeah, I'd like to see the planning.

[1:29:32] Trustee Borthwick: Yeah,

[1:29:36] Voice 4: I have it on my cell phone.

[1:29:38] Voice 6: No, that's fine.

[1:29:41] Trustee Maude: Okay, discussion.

[1:29:42] Trustee Maude: No?

[1:29:43] Trustee Maude: Call motion.

[1:29:43] Trustee Maude: Okay.

[1:29:45] Voice 8: So that passes.

[1:29:46] Trustee Maude: so now that's not received um the other motion i've asked about uh do we need a motion

[1:29:52] uh for the for the printing of

[1:29:55] Trustee Maude: 10 copies to go to the advice

[1:30:00] Planner Chadwick (probable): I mean, we could, we could just, I mean, it just helps us with our follow-up action, action list.

[1:30:06] Planner Chadwick (probable): Okay,

[1:30:07] Trustee Graham: yeah. I'm going to make another motion. So, not on there, if I may.

[1:30:12] Trustee Graham: Do you want to go for what we have now, or do you want to play with something about this?

[1:30:16] Trustee Graham: Oh,

[1:30:16] Voice 3: I did include it with this receiving. We did.

[1:30:20] Voice 3: Okay. Excellent. Okay.

[1:30:22] Trustee Graham: We did both. We received both.

[1:30:24] Trustee Graham: Okay. We just didn't see that there.

[1:30:26] Trustee Graham: Right.

[1:30:27] Trustee Graham: We sold to wait for that motion.

[1:30:32] Trustee Graham: so

[1:30:32] Voice 4: we're receiving the final report of november 3rd november 3rd as well as the guide

[1:30:37] Voice 4: for

[1:30:38] Trustee Graham: amazing good those two documents are now diverse yes they should

[1:30:44] Voice 6: never be separated

[1:30:45] Voice 6: those two documents

[1:30:51] Voice 6: 10 copies of each. I think we want more of the guy. Yeah. And we get, I

[1:31:04] Voice 16: don't know how many we need.

[1:31:06] Trustee Graham: We're going to do that, maybe. That's when we will want more. We have a photocopier for access, do we not?

[1:31:14] Trustee Graham: it's just a fairly simple thing for us to do yeah to make sure we have control of it so that

[1:31:19] Trustee Graham: we open the door we've got them yeah that's good so so ten please

[1:31:24] Trustee Maude: and i

[1:31:29] Trustee Maude: was gonna just

[1:31:31] Trustee Borthwick: so so that's time to go to the library um one

[1:31:37] Voice 16: to the library we're thinking works

[1:31:39] Voice 16: works you guys have a guest

[1:31:40] Voice 16: house if

[1:31:42] Trustee Borthwick: you guys got a plan great for moving what's great

[1:31:47] Trustee Borthwick: y'all

[1:31:48] Trustee Borthwick: talk to me yeah no that's what i was like well if you 10 at the library and then it's like

[1:31:52] Trustee Borthwick: i may need to make sure that you

[1:31:54] Voice 16: might you wanted to you might

[1:31:56] Voice 16: need your own copies okay so

[1:31:58] Trustee Borthwick: 12 copies 10

[1:32:02] Planner Chadwick (probable): okay yeah just to make sure that

[1:32:05] Voice 17: you're the chair um

[1:32:08] Voice 17: A resolution is helpful so we can recognize the money coming out of it.

[1:32:15] Voice 17: That's the intention, right?

[1:32:18] Voice 6: So I can write it down.

[1:32:20] Voice 17: Yes, and the number of coffees in the resolution, but that's two years.

[1:32:24] Voice 17: Just

[1:32:25] Voice 6: put it in there.

[1:32:26] Voice 6: Sure.

[1:32:27] Voice 6: How about this?

[1:32:30] Sorry.

[1:32:31] Voice 6: 12 plus coffees.

[1:32:36] Voice 6: Sorry, Marissa, do you have anything else you wanted to say there?

[1:32:38] Voice 6: there.

[1:32:40] Planner Chadwick (probable): No, I think I just said it with the plus.

[1:32:43] Voice 12: All

[1:32:43] Trustee Borthwick: right, well, then I will say, I know that the Demmon

[1:32:47] Trustee Borthwick: Island Local Trust Committee request staff print 12 plus

[1:32:52] Trustee Borthwick: copies of the HAPC's public advisory planning commissions,

[1:32:57] Trustee Borthwick: final report and accompanying guide for distribution to the

[1:33:00] Trustee Borthwick: Demmon.

[1:33:04] Voice 6: Discussion? All the questions all in favor? That carries.

[1:33:07] Voice 6: final one publishes the projects

[1:33:15] trust committee erects that post hkpc's final report

[1:33:21] Trustee Graham: company guide and related correspondence to the project's page

[1:33:29] Trustee Graham: executive

[1:33:30] Voice 6: discussion no question in favor

[1:33:33] Voice 6: Mayor Mrakas, Local trust

[1:33:48] Trustee Borthwick: committee request staff to provide an analysis of the housing advisory planning committees of commissions recommendations and schedule a special meeting by zoom at the beginning of 2024 to discuss options and next steps, a second

[1:34:05] Trustee Maude: discussion call pressure on paper.

[1:34:07] Trustee Maude: her is that

[1:34:09] Voice 16: the meeting with housing apc and i

[1:34:12] Trustee Borthwick: think that's just i mean that's just us and then

[1:34:14] Trustee Borthwick: we'd figure out a second we'd figure out

[1:34:16] Voice 16: okay i thought we were talking about meeting with

[1:34:18] Voice 16: the housing apc and staff and trustee but i think that's a sound that's not that interesting yeah

[1:34:24] Voice 17: yeah but

[1:34:25] Voice 17: i would also be here if i may to help clarify for um for questions like that um this

[1:34:33] Voice 17: is to

[1:34:33] Voice 17: schedule an additional local trust meeting because it's not part of the scheduled meetings

[1:34:40] Voice 17: so we have to call it a special meeting because it has

[1:34:43] Voice 6: to happen to your resolution

[1:34:44] Voice 6: okay cool it's a mechanical thing you're not identifying

[1:34:51] Voice 4: the one two and three next steps

[1:34:52] Voice 4: in motion just uh

[1:34:55] Trustee Borthwick: oh um i'm just i

[1:34:57] Trustee Maude: i i was sure they're supposed to be on the pilot

[1:35:00] Trustee Maude: chadwick is the intent of the next steps one two and three to be in the motion uh

[1:35:06] Planner Chadwick (probable): to be in the no

[1:35:07] Planner Chadwick (probable): no it's just uh it's just as a as a guide to what what yeah

[1:35:11] Voice 6: thank you yeah

[1:35:12] Planner Chadwick (probable): all right already so then

[1:35:17] Voice 6: the we

[1:35:18] Trustee Graham: want to talk a little bit more about this potential meeting that we jointly fold or do we

[1:35:25] Trustee Graham: want to wait and have the report from the plan of chadwick to present to our community i

[1:35:33] Voice 16: i think i

[1:35:34] Voice 16: have moved on that i think that we want to have a community that we're creating on us

[1:35:39] Trustee Maude: so with the

[1:35:40] Trustee Maude: intent for that to be as an advisory commission meeting that you guys attend or is this an ltc

[1:35:49] Trustee Borthwick: So my vision for it is that it is an HAPC meeting, effectively, and that you guys are

[1:35:58] Trustee Borthwick: presenting the document.

[1:36:01] Trustee Borthwick: You're not having to do a big presentation, whatever else.

[1:36:05] Trustee Borthwick: We'll very much be a part of it, but it's not an LTC meeting, so we're not getting data

[1:36:10] Trustee Borthwick: here.

[1:36:10] Trustee Borthwick: We're not having to go through that machinery.

[1:36:13] Trustee Borthwick: what decision maybe

[1:36:14] Voice 15: perhaps a public trustee's meeting yeah

[1:36:20] Trustee Borthwick: i mean i i don't i don't know what

[1:36:21] Trustee Borthwick: the best and uh deferred sorry because of it the

[1:36:25] Voice 16: problem with it being an hapc meeting is that we

[1:36:28] Voice 16: need the quorum uh in order to have the meeting and we have one of our members just had a baby

[1:36:39] Voice 16: uh so i don't want to rely on a quorum of the habc habc for that to continue that

[1:36:46] Trustee Borthwick: is very good

[1:36:47] Trustee Borthwick: that's very good thank you um we do

[1:36:53] Trustee Graham: have our print materials that that we publish monthly

[1:37:01] Trustee Graham: We could visually take on the dissemination of the recommendations we're struggling with.

[1:37:13] Trustee Graham: We

[1:37:13] Trustee Borthwick: do have a pretty limited work count in terms of the amount

[1:37:16] Trustee Borthwick: of material to get into.

[1:37:17] Trustee Borthwick: I think a community information meeting where it's in person would be really valuable because then it allows for an actual discussion.

[1:37:26] Trustee Borthwick: Mayor Mrakas, discussion on a decision, no, no, no we're not making any decisions, this is just for us to get initial feedback and to we're not even feedback actually it's really us providing information on what the report is oh yeah we're not formally receiving.

[1:37:40] Trustee Maude: Mayor Mrakas, recognition.

[1:37:42] Trustee Maude: Mayor Mrakas, What we're trying to do is we're trying to accomplish meeting the exclusive.

[1:37:53] Voice 17: So I think what it sounds like some options is a Cim community

[1:38:00] Voice 17: information meeting that's

[1:38:02] Voice 17: just sharing this information.

[1:38:03] Voice 17: So there's no need for forum to happen because of my decisions.

[1:38:07] Voice 17: There's no need for form of the htc to happen because we're not asking for more recommendations

[1:38:12] Voice 17: just simply to share it with the community.

[1:38:14] Trustee Graham: Yeah, that's fine.

[1:38:15] Trustee Graham: can do that so that's possible

[1:38:17] Trustee Graham: cool uh so we'll do that we'll invite those members of the agency

[1:38:22] Trustee Graham: if you said they're available to come we can introduce you and you can speak to and everybody

[1:38:27] Trustee Graham: can speak and we'll have a big speaking

[1:38:29] Voice 17: because it's sharing information staff understanding

[1:38:33] Voice 17: staff may not need to be present no no no no no no no no

[1:38:37] Trustee Borthwick: no no no no no no no no no no no no no

[1:38:38] Trustee Borthwick: staff involvement is who will wait until nurses have a chance to get their teeth into it so

[1:38:43] Trustee Borthwick: so

[1:38:43] Trustee Graham: do we need to because that's now no longer involved and we don't even need to make a motion

[1:38:48] Trustee Graham: so

[1:38:49] Voice 17: we'll

[1:38:51] Trustee Graham: just email each other and find out when the halls go um before january

[1:38:57] Trustee Graham: perfect i mean we'll probably meet in january i'm guessing it might fall off of december probably

[1:39:03] Trustee Graham: not i think in january yeah okay

[1:39:06] Trustee Graham: we'll just leave it at that great thank you

[1:39:08] Trustee Graham: updates. Okay. Oh, wow.

[1:39:10] Trustee Graham: Amazing. Planet

[1:39:12] Trustee Maude: Jam, if there's no

[1:39:12] Trustee Maude: other motions

[1:39:14] Trustee Maude: that are required?

[1:39:17] Planner Chadwick (probable): None that I can think of unless there are

[1:39:20] Planner Chadwick (probable): others that you can think of.

[1:39:24] Trustee Maude: Thank you for your time and for

[1:39:26] Trustee Maude: the word spending.

[1:39:28] I think we have a genuine

[1:39:30] Trustee Maude: road forward and many

[1:39:32] Trustee Maude: smiles in the room. Thank you.

[1:39:33] Trustee Maude: Oh, we're going to miss something.

[1:39:36] Voice 16: Requesting that we review

[1:39:37] Voice 16: staff material before it's

[1:39:39] Voice 16: release to the community that is that required i

[1:39:43] Trustee Borthwick: don't know if do we need to make a motion there

[1:39:45] Trustee Borthwick: i mean i would hope that that would be the case

[1:39:49] Voice 7: but it

[1:39:51] Trustee Borthwick: didn't discuss him yeah uh but i just want

[1:39:53] Trustee Borthwick: to check in with with renee

[1:39:55] Voice 6: and then i said like

[1:39:58] Voice 3: do you need to direct

[1:39:59] Voice 17: through the chair i think

[1:40:02] Voice 17: i'd like to speak with planner chadwick about ways we can incorporate this not just in this

[1:40:08] Voice 17: particular phase but throughout the entire project because it's a good piece of context and how that

[1:40:15] Voice 17: can work right without moving timelines and anything like that it's to be responsible to

[1:40:22] Voice 17: get a second look at communication material so so

[1:40:25] Trustee Maude: you understand the expectation yeah

[1:40:27] Voice 17: so i think we

[1:40:28] Voice 17: can work with that within the project um but i i also want to understand a bit more from planner

[1:40:36] Voice 17: or chadwick's project management piece the ways we can do that um i'm happy to throw it over to

[1:40:44] Voice 17: the planner chat and see if she has any thoughts but i don't think our resolution isn't good to do

[1:40:48] Voice 17: that unless we want to we can itemize that or call it out in our project but chargers

[1:40:56] Voice 17: sure just want

[1:40:57] Trustee Graham: to get to my comments so i i envision our first formal community information meeting with some

[1:41:04] Trustee Graham: some visual aids to these recommendations and I want anything that's printed for that first

[1:41:10] Trustee Graham: community information being to have the language to have been checked by the HAPC before it's

[1:41:16] Trustee Graham: printed. We spend any money printing whiteboards.

[1:41:20] Voice 17: So let's throw that over. I see

[1:41:22] Voice 17: yeah I

[1:41:27] Planner Chadwick (probable): would agree with you David. I think that's a brilliant idea and we wouldn't we wouldn't want

[1:41:32] Planner Chadwick (probable): to put anything out there that's going to be um you know um we want we want everything to be

[1:41:38] Planner Chadwick (probable): understood and not and not being putting out uh we're not trying to you know we don't want to

[1:41:42] Planner Chadwick (probable): create any tension so absolutely we would uh yeah that's something that we can involve the hgpc in

[1:41:48] Planner Chadwick (probable): um and i agree with renee i don't think we need a a resolution um but we can we can work through

[1:41:53] Planner Chadwick (probable): some of that stuff i

[1:41:55] Voice 17: think the responsiveness through the chair responsiveness of hearing

[1:41:58] Voice 17: that feedback we can adjust accordingly can i

[1:42:03] Voice 4: ask for some clarification so are you moving that the

[1:42:09] Voice 4: first one that request staff to provide an analysis and schedule a meeting via zoom but then

[1:42:15] Voice 4: not doing the second one that's asking the agent that's correct so we're doing more than that second

[1:42:21] Voice 4: yeah that's what i thought just checking thank you

[1:42:22] Trustee Borthwick: okay we don't so we don't need to make a motion

[1:42:26] Trustee Borthwick: to to arrange the state or community information we can just take out thank

[1:42:31] Voice 17: you okay

[1:42:33] Trustee Borthwick: maybe through

[1:42:36] Voice 17: through the chair you're welcome to pull down that share screen oh sorry thanks for

[1:42:42] Voice 17: thank you

[1:42:44] Trustee Maude: very much for your time all right all right so we

[1:42:50] Voice 6: have momentum wow that's great

[1:42:53] Voice 6: Thank you.

[1:42:54] Voice 6: Thank you again.

[1:42:55] Voice 6: Thank you.

[1:42:56] Voice 6: And the work's just started.

[1:42:58] Voice 6: Thank you.

[1:42:58] Voice 6: The other work.

[1:43:00] Okay.

[1:43:01] Voice 6: We've seen a thread through the needle.

[1:43:03] Voice 6: All right.

[1:43:05] Voice 6: Not the candle.

[1:43:09] Trustee Maude: So we now move on to correspondence.

[1:43:12] Trustee Maude: We have an email dated September 28, 2023 from Small Coral Garden Support and Advise

[1:43:19] commission's recommendation for short-term vacation

[1:43:21] Voice 6: reference i'm assuming um page 131 of

[1:43:28] Voice 6: the agenda and detailed emails let's see that's still that's good so this yeah page 131

[1:43:59] Voice 6: of the

[1:44:07] Trustee Borthwick: can be addressed to the form b ltc uh and we have also been caught in a message it

[1:44:13] Voice 6: is also relevant

[1:44:14] Voice 6: to us but i mean it's we have any comments or just want to receive this i'm happy to receive

[1:44:28] it i definitely i mean i really appreciate uh sharon smalls uh input always so she does a lot

[1:44:36] of really

[1:44:36] Trustee Borthwick: good good research um and yeah there's certainly a lot in here it is not directly we

[1:44:43] Trustee Borthwick: don't own the the the policies or the bylaws that are being requested to be infected so it's not

[1:44:49] Trustee Borthwick: appropriate for us to comment on what the rbl tc might do but okay and the correspondence just

[1:44:56] Trustee Borthwick: came in from the

[1:44:59] Trustee Graham: young conservancy are we going to need to discuss that in this meeting it wasn't

[1:45:05] Trustee Graham: part of the package because it came in late for

[1:45:09] Voice 17: each other so through the chair i haven't had a

[1:45:12] Voice 17: chance to review it in detail to respond but it is something um i've shared with

[1:45:20] Voice 17: leonard chadwick as it relates to the major

[1:45:22] Voice 6: project it does seem like it's

[1:45:27] Voice 6: think about how if there's a you know a request or proposed to

[1:45:36] Voice 17: accept density bonusing

[1:45:37] Voice 17: and there's some thoughts that we're working through this project

[1:45:41] Voice 4: how that timing

[1:45:41] Voice 4: mean and i have not seen it is it on this agenda no no

[1:45:46] Trustee Graham: no it's totally separate thank

[1:45:47] Voice 4: you we don't

[1:45:49] Trustee Graham: want the public to think we're talking about something scary here it's a so lovely offer

[1:45:54] Trustee Graham: of the dem and conservancy to donate densities that presently sit on conservation lands that

[1:46:00] Trustee Graham: they hold so this would be i think there's two densities or four days these two properties

[1:46:07] these things to densities that would be put into the density bank but the density bank is up for

[1:46:12] discussion so we're not quite sure it's a very generous offer we may not have a place to put it

[1:46:17] we may we don't know and they wanted

[1:46:20] Trustee Graham: a quick answer because their atm is in february and they

[1:46:22] Trustee Graham: want to they have to have their members approved so i don't think there's any um reason to rush

[1:46:27] Trustee Graham: this and i'm happy for one of us i'm happy to respond back to patty and say um thanks

[1:46:32] Trustee Graham: at this time we're not sure what did you put your mind on you know i don't think this yeah

[1:46:40] Trustee Graham: no because it's not it wasn't the first months i can't i'm just gonna just just yeah i'm doing

[1:46:45] Voice 6: this for the

[1:46:45] Trustee Graham: public's benefit but not for the improvement

[1:46:47] Voice 6: thank you that's right yeah

[1:46:50] Voice 6: thank you that's it that's all i'm missing okay

[1:46:55] Trustee Maude: so do we need a motion receiver that's received yes

[1:46:57] Trustee Maude: yeah okay so we'll receive that and appreciate the efforts um so um reports uh trust and service

[1:47:06] report there is none applications report dated november 6 2023 page

[1:47:11] Trustee Maude: 135 yeah

[1:47:16] so anything we could apply on that or um i know that there the and

[1:47:23] Trustee Borthwick: i know there's been some back

[1:47:25] Trustee Borthwick: and forth on this and i you've read the thing i don't have it in front of me right now the review

[1:47:31] Trustee Borthwick: and i see that this currently the status is that the the uh the bc ferries application uh to conduct

[1:47:38] shoreline stabilization um i know that there is some environmental concern about the the amount

[1:47:44] of riprap that's being uh potentially

[1:47:50] Trustee Borthwick: added um the the other parts of it the relocation of a power

[1:47:54] Trustee Borthwick: and I think it's moving like all of a foot that that's all you know totally fine but I know that

[1:48:02] Trustee Borthwick: there was some concern and I know there was some concern that there was going to be quite a lot of

[1:48:07] Trustee Borthwick: material added and I know when this first sort of came up when BC Ferry when the information

[1:48:14] Trustee Borthwick: of BC Ferry is going to do this work first came out there was some concern I had a couple of

[1:48:17] Trustee Borthwick: community members mention that they were concerned that this that they they weren't that it's in it

[1:48:23] Trustee Borthwick: It's in the DPA area, and they weren't applying for anything through the BC Fair, so it's just

[1:48:30] Trustee Borthwick: going to go forward.

[1:48:31] Trustee Borthwick: I think that may have been a misconception.

[1:48:34] Clearly, there's an application in front of us.

[1:48:37] I don't know what the ... I trust

[1:48:41] Trustee Borthwick: staff to assess the environmental impacts here.

[1:48:44] Trustee Borthwick: I know there is some concern about the extent of what's being done there.

[1:48:49] Trustee Borthwick: i also know that down near gravely bay there are a bunch of uh riparian areas that are not well

[1:48:54] Trustee Borthwick: mapped um so there is one there are some sensitive um sensitive waterways around that area that

[1:49:01] Trustee Borthwick: are not currently captured in our our information and so may uh not feature into the

[1:49:09] Trustee Borthwick: uh contemplations of a staff member who's a long way away um but i know that there's some concern

[1:49:15] Trustee Borthwick: about that application and i'm sure that you guys are doing your due diligence and that it'll

[1:49:19] Trustee Borthwick: be fine but bc ferris needs to do work to make sure that that ferry terminal has to continue

[1:49:25] Trustee Borthwick: to exist so uh you know

[1:49:27] Voice 6: certain things have got to be done but i know that there was some concern

[1:49:32] Voice 6: so i'm just bringing that to people's attention but other than that

[1:49:36] Trustee Graham: perhaps the only thing i'll add is uh when bc couriers was here for their community information

[1:49:41] Trustee Graham: meeting they assured the community that they would not be doing any restructuring of gravity

[1:49:45] the bay terminal without coming back to the community and explaining what they thought

[1:49:50] they could do to better moving all those streets and they're made an impression that

[1:49:54] Trustee Graham: they oh they

[1:49:55] Trustee Graham: started but this is not the work that we bought that is involved with the gradually very terminal

[1:50:02] Trustee Graham: expansion ongoing maintenance and movement an existing power chain yeah and

[1:50:10] Voice 6: like i said it

[1:50:10] Trustee Graham: moving

[1:50:10] Voice 6: i think all over the place so that's right thank you so nothing else the applications report

[1:50:19] Trustee Graham: i'll know i'll just know that um with steve cavalier's application we the file has been

[1:50:26] Trustee Graham: reassigned from sb to ic so from steven to ian is that him and uh planner comms

[1:50:34] Trustee Graham: And I didn't know, I mentioned that to

[1:50:39] Voice 6: Steve, I saw him at the market, and he was confused.

[1:50:43] Voice 6: But there's nothing to worry about there?

[1:50:47] Voice 17: No, in terms of any delay in the application processing or review, no.

[1:50:54] Voice 17: Great.

[1:50:54] Voice 17: We're just working with our resources and our staff to manage files and make sure they keep progressing.

[1:51:00] Voice 17: I

[1:51:00] Voice 6: see him, I'll pass that on.

[1:51:02] Voice 6: Thank you.

[1:51:05] trustee in the book of extensive reports

[1:51:07] for information

[1:51:10] adopted

[1:51:10] Trustee Maude: policies and standard

[1:51:12] Trustee Maude: resolutions for information

[1:51:14] Trustee Maude: I did have

[1:51:16] Trustee Maude: some stuff

[1:51:18] Voice 6: as I went through the policy

[1:51:20] Voice 6: meetings

[1:51:22] Voice 6: so

[1:51:33] Voice 6: so

[1:51:34] Voice 6: number six under the standing policies

[1:51:37] Trustee Borthwick: goes back to

[1:51:39] Trustee Borthwick: January of 2019

[1:51:40] Trustee Borthwick: 19 um this is page 140 this is yes page 140 um so annually write a letter to the first nations

[1:51:50] Trustee Borthwick: introducing threats to staff and write a schedule to see meetings and so on so forth um i i assume

[1:51:58] i don't know that this happened um would hope that it's happened but i i haven't and this is

[1:52:05] this is a letter that's coming from staff so it's not something that's necessarily across my stuff

[1:52:10] Trustee Borthwick: but i'm i'm just i'm aware that the there has not been a formal introduction to the best of

[1:52:16] Trustee Borthwick: my knowledge between the ltc and the comox first nation and then other first nations in the area

[1:52:21] Trustee Borthwick: i'm concerned that that is happening uh and that uh you know there's invitations to to elders to

[1:52:28] Trustee Borthwick: attend now i wouldn't expect them to to necessarily do that but i think it's important that if we are

[1:52:34] Trustee Borthwick: doing the walking the walk of reconciliation we do need to make sure that we're doing this

[1:52:38] Trustee Borthwick: and it exists within our our staffing policies and i just i was wondering if there's do we know

[1:52:44] Trustee Borthwick: if those things

[1:52:44] Voice 6: are being done um my question so through the chair um i

[1:52:53] Voice 17: wasn't here when this

[1:52:53] Voice 17: resolution was made so acknowledging that um what i would like to share is i think there's been some

[1:53:02] Voice 17: actions that have changed over time um there have been letters sent out in an effort to do

[1:53:09] Voice 17: hello this is your um you know there's been some changes with um first nations

[1:53:15] Voice 17: electing their chief of council and the new the new terms for elected uh trustees here

[1:53:20] Voice 17: at the admin stress so i think there were there's there's a continued attempt to send out annual

[1:53:27] Voice 17: letters it took a bit longer to go out here yeah i know

[1:53:30] Trustee Borthwick: and i know there's been a lot of like

[1:53:31] Trustee Borthwick: shuffling and changes this year

[1:53:32] Voice 17: so i think the approach has changed a little bit is my

[1:53:37] Voice 17: understanding and i can provide another update uh maybe through first nations update we have

[1:53:43] Voice 17: on the agenda um what the hope was i think that these letters going out is it would then start

[1:53:50] Voice 17: a conversation happening and then to build from there so there are some first nations

[1:53:55] Voice 17: that have reached out to say we would love to hear an update from the trust sometimes it's

[1:54:00] Voice 17: just what the staff is the request sometimes it's we would like to get together with trustees and

[1:54:05] Voice 17: the council so the

[1:54:06] Trustee Borthwick: concern that i have is that none of those requests have had like i have not

[1:54:12] Trustee Borthwick: heard from any of those and part of that's with me like i can reach out as well and that's my

[1:54:17] Trustee Borthwick: intention um but but this and i understand that like policies are changing and how we're doing

[1:54:24] Trustee Borthwick: stuff is evolving and that's very well and good my concern is that not like if this is currently

[1:54:29] Trustee Borthwick: our policy um if it's not the way we're doing things then maybe we should remove it from

[1:54:33] Trustee Borthwick: about policies or a debt or amend how it's presented in our policies uh and if there isn't

[1:54:40] Trustee Borthwick: uh replacement work actually happening so that's so you know obviously the systems change but if

[1:54:45] Trustee Borthwick: there's if equivalent work is not happening those introductions are not being made uh the excuse

[1:54:52] that oh we're just changing our systems um doesn't hold water for very long and it's really important

[1:54:58] important to me that we are making sure that we're doing that work properly

[1:55:02] Trustee Borthwick: um so I I just and I just

[1:55:04] Trustee Borthwick: was going through these policies and I was like I don't know that any of that's happened I just

[1:55:08] Trustee Borthwick: wanted to sort of check in on that um I also have a couple of others that I definitely do

[1:55:12] Trustee Maude: so but

[1:55:14] Trustee Maude: maybe maybe we should it might be worthwhile for each of planning management maybe just to take

[1:55:19] Trustee Maude: that standing policy maybe send it to director and say to see if it's relevant and if we do need to

[1:55:25] Trustee Maude: change it and

[1:55:26] Voice 17: that's why that's my thought here too to know if this is still um as relevant as it

[1:55:33] Voice 17: needs to be yeah

[1:55:34] Trustee Borthwick: how does it how does it fit into our overall strategy do we need to update it um

[1:55:39] Trustee Borthwick: and regardless let's make sure that the the work of it and the intent of it is being modern because

[1:55:44] Trustee Borthwick: it's important and

[1:55:46] Voice 17: through the chair what i can offer too is if at any point in time there is a

[1:55:50] Voice 17: request coming through staff conversations that's when we bring it forward to the person

[1:55:56] Voice 17: absolutely i

[1:56:07] Trustee Borthwick: know that staff will if there's a direct you know request to speak to us i

[1:56:13] Trustee Borthwick: to assume that staff will obviously forward that to us and i'm not concerned about that

[1:56:17] Trustee Borthwick: part of the mechanism but if there's the proactive part of us inviting that conversation that's not

[1:56:23] Trustee Borthwick: happening actively i think it's important that it does uh

[1:56:28] Voice 6: the and i know we've been talking a lot

[1:56:35] Voice 6: about the density bank

[1:56:36] Trustee Borthwick: over the last while i noticed in policy eight uh understanding

[1:56:41] Trustee Borthwick: standard resolutions committee policies and setting resolutions um so number eight is uh is

[1:56:49] Trustee Borthwick: where the the number of of uh densities is captured um i want to make sure i know that

[1:56:54] Trustee Borthwick: there's been uh some discussion back and forth about making sure that that number is accurate

[1:56:58] Trustee Borthwick: and updated

[1:56:59] Voice 17: 142 would be a check

[1:57:02] Trustee Borthwick: uh yes 142 pardon me sorry and 143. yeah yeah um but i just wanted

[1:57:10] Trustee Borthwick: to make sure that if this is where it is being housed i know there was some some issue that was

[1:57:14] Trustee Borthwick: not being updated regularly um but i just wanted to like just double check is this the accurate

[1:57:20] Trustee Borthwick: numbers now and if it isn't let's make sure that it's updated so currently it says 14. um so i know

[1:57:26] Trustee Borthwick: that there's maybe one working community members who are in this room that's asked this question

[1:57:32] Trustee Borthwick: quite a lot and it would be really good to make sure that that's being reflected accurately in our

[1:57:35] Trustee Maude: so that's our next topic

[1:57:43] Trustee Maude: And I just want to make sure that that's being captured in our policies.

[1:57:50] Voice 6: Question about, oh yeah, okay, so number

[1:58:00] Trustee Borthwick: 10, which is, this is on 143.

[1:58:04] Trustee Borthwick: um there this is uh from july 6 2021 uh then on the local trust committee clarified the reference

[1:58:13] Trustee Borthwick: 45 day visit a bit in terms of like clarifying that you can have more than one visitor but

[1:58:19] Trustee Borthwick: you can have visitors for more than 45 days of the year it's one individual client needs to to

[1:58:25] Trustee Borthwick: shift um the uh but the the final part that was the part that really concerned me was that and

[1:58:32] this is

[1:58:33] Trustee Borthwick: this temporary policy remain in place until the regulations review now obviously we're

[1:58:37] Trustee Borthwick: looking at a lot of housing stuff so there's a good chance that this will come up in the next

[1:58:40] Trustee Borthwick: little while um but uh it seems to me that we've got a temporary policy that's been on the books

[1:58:46] now for a little over two years i mean you know it helps us at some point to move that on and make a

[1:58:54] you

[1:58:54] Trustee Borthwick: know enshrine that properly within bylaw um i just want to make sure that these things

[1:58:59] Trustee Borthwick: don't get just don't linger in policy

[1:59:02] Voice 6: limbo forever um i think

[1:59:09] Trustee Graham: that is on our projects

[1:59:10] Trustee Graham: once we've got some capacity we've actually got a review of all of our these kind of

[1:59:20] Trustee Graham: 100 weird things yes

[1:59:21] Trustee Borthwick: no it's i know it's in our it's on our things in general but i just i went

[1:59:25] Trustee Borthwick: through the policies and was like okay here's a bunch of bits and pieces that i'm noticing

[1:59:28] Trustee Borthwick: yeah um you know we don't want them to linger as standing resolutions forever

[1:59:33] Trustee Borthwick: standing resolutions are are great um but they are they're easy to remove and rescind if this

[1:59:41] Trustee Borthwick: is something that we think is important to the way that the island is functioning and they should be

[1:59:44] Trustee Borthwick: transferred into violence uh eventually um yeah anyways that's the little things on that and i

[1:59:51] Trustee Borthwick: to apologize i think that's a little nitpicky

[1:59:53] Trustee Graham: but no you don't need to apologize that's good

[1:59:55] Trustee Graham: i wanted to get i wanted before we moved on i'm sure we slipped

[2:00:00] Trustee Graham: to the budget which i noticed were out of money to

[2:00:05] Voice 17: the chair that's the expense report that's

[2:00:07] Trustee Graham: the expensive part once page 138 okay yeah

[2:00:10] Trustee Graham: and we're still seven months later

[2:00:14] Trustee Graham: so either i can't recall how we make the recommendation to increase our budget for

[2:00:21] Trustee Graham: 24 to 25 we think we're obviously under budgeting i don't

[2:00:27] Trustee Graham: think that they've been

[2:00:27] Trustee Graham: needs for related expenses

[2:00:29] Voice 6: through the

[2:00:30] Voice 17: chair um some information that i've received from our

[2:00:35] Voice 17: finance department is the budget is based on the previous year and projected or estimated

[2:00:43] Voice 17: moving forward so in terms of requesting additional budget that my understanding that

[2:00:50] Voice 17: That may not need to happen for the next year.

[2:00:55] Voice 17: And for this year, I'm still getting some information

[2:01:00] Voice 17: on how we create that space.

[2:01:02] Voice 17: I think it's a matter of justifying and having an explanation,

[2:01:06] Voice 17: explaining why it's over budget.

[2:01:08] Voice 17: So business, related business matters that will increase the cost

[2:01:13] Voice 17: of meeting expenses, that can't be helped.

[2:01:15] Voice 17: That's the cost of running the meetings.

[2:01:18] Voice 17: That's an explanation that I would provide.

[2:01:20] Voice 17: to the audience right

[2:01:25] Voice 6: also we're back to planet

[2:01:32] Trustee Maude: chadwick with a residential density bank update

[2:01:36] Trustee Maude: so planet chadwick over to you yeah

[2:01:40] Planner Chadwick (probable): hi there thanks uh thanks chairman mod um so i've shared

[2:01:43] Planner Chadwick (probable): the uh little chart i think it's on your screen behind maybe yeah um

[2:01:49] Planner Chadwick (probable): yeah so we we have the

[2:01:51] Planner Chadwick (probable): The remaining densities are seven.

[2:01:54] Planner Chadwick (probable): And so this was Planner Zupanek helped us figure this out.

[2:02:00] Planner Chadwick (probable): So we know that that's exactly where we're at.

[2:02:03] Planner Chadwick (probable): And I have sent this recommended resolution basically just

[2:02:10] Planner Chadwick (probable): updates the standing resolution to seven.

[2:02:16] Planner Chadwick (probable): It's just it's basically a change to the number.

[2:02:19] Planner Chadwick (probable): So I've sent this to the note taker.

[2:02:21] Planner Chadwick (probable): So if you'd like to go ahead and have that updated, as Trustee Borthwick indicated, would be of interest, we can go ahead and do that.

[2:02:38] Voice 6: It's two steps ahead.

[2:02:43] Planner Chadwick (probable): Two steps ahead? Well, essentially, if you endorse this recommendation, then that facilitates the update of the density bank number in the standing resolution.

[2:02:56] Planner Chadwick (probable): I

[2:02:57] Trustee Borthwick: do notice that just at the very top there in your, your, your densities remaining it is

[2:03:02] Trustee Borthwick: genicities.

[2:03:04] Planner Chadwick (probable): It's what? Genicities.

[2:03:06] Planner Chadwick (probable): I learned

[2:03:06] Trustee Borthwick: genicities. That's a number of genices that we have.

[2:03:11] Trustee Borthwick: Yeah, there you go.

[2:03:16] Voice 4: And I, there is a meditator has not received. You said you sent it to the reporter.

[2:03:21] Planner Chadwick (probable): Oh, I sent it to Renee. Sorry. I didn't have your.

[2:03:23] Planner Chadwick (probable): um uh feel forward to me then

[2:03:26] Voice 6: thank you i don't get sorry yeah uh yeah there we go

[2:03:37] thank

[2:03:38] Planner Chadwick (probable): you for catching that this

[2:03:40] Planner Chadwick (probable): is what happens when you do stuff

[2:03:41] Planner Chadwick (probable): at

[2:03:41] Trustee Borthwick: the end of the day where somebody was talking about royal ascent but they'd spelled it as in

[2:03:48] Trustee Borthwick: climbing and i was like yeah

[2:03:50] Trustee Borthwick: i don't know if we should be asking the king to be climbing

[2:03:53] Trustee Borthwick: anything he's getting on yeah yeah

[2:03:57] Trustee Maude: we have some questions from the audience

[2:04:00] Trustee Maude: i

[2:04:01] Voice 17: know that i'm personal say too much i'm just wondering why all the time in the paper

[2:04:08] Voice 17: is being spent on existing density things before the hatc information report

[2:04:28] Trustee Maude: all right

[2:04:29] Voice 16: i

[2:04:29] Trustee Maude: noticed

[2:04:31] Voice 16: in the agenda for today that there's an application for a temporary use permit

[2:04:37] Voice 16: for a tiny home that would affect the density number again that would bring it down to six

[2:04:43] Voice 16: because all temporary use permits come out of the density bank as well so you're going making

[2:04:49] Voice 16: making a motion to approve this but you might have to do it again yeah yeah

[2:04:56] Trustee Borthwick: I mean I I there's a

[2:04:58] Trustee Borthwick: there's a no small part of me that sort of would hope that this uh could be a could be you know

[2:05:04] Trustee Borthwick: maintained as a uh a more uh live number um and it doesn't necessarily require us to like get the

[2:05:14] Trustee Borthwick: staff know what the what the number of densities are you know but I also understand that you guys

[2:05:19] Trustee Borthwick: got a number of files to look at if it if it takes us saying hey yes let's change the number sure

[2:05:25] Trustee Borthwick: uh and joy as you point out maybe that the relevancy of that may shift in in the coming

[2:05:31] Trustee Borthwick: months but for now this is the system that we have and it was being represented inaccurately

[2:05:35] Trustee Borthwick: in our documentation it's important that we have those numbers six

[2:05:40] Voice 16: if you have revelation

[2:05:41] Voice 16: you allow that temporary but i

[2:05:44] Trustee Maude: think part of the process should be like in the case

[2:05:50] Trustee Maude: we're going to leave the density that's part of the motion yeah if you give blah blah blah

[2:05:55] Trustee Maude: make

[2:05:55] Trustee Borthwick: sure that that's because it's important that this number be accurate so

[2:06:01] Voice 17: through the chair those

[2:06:02] Voice 17: could be some conversations and direction had through this project yeah is it could change some

[2:06:07] Voice 17: of the ways we present information to the ltc related to application process i

[2:06:14] Trustee Borthwick: know i know

[2:06:14] Trustee Borthwick: that it was the better part of this year that virginia was asking to get those accurate those

[2:06:18] Trustee Borthwick: numbers of that well there was some other parts to the history of the density bank but the fact

[2:06:23] Trustee Borthwick: that we were showing 14 densities and we had seven is um that's if that's the system that we're using

[2:06:32] it's important that it

[2:06:33] Trustee Borthwick: be useful the

[2:06:34] Voice 17: chair would like to clarify are you referring to the standing

[2:06:38] Voice 17: resolution uh

[2:06:40] Voice 6: yes effectively yes the standing

[2:06:43] Voice 17: resolution is a is a point in time so it's a

[2:06:48] Voice 17: bit older yeah

[2:06:49] Trustee Borthwick: but the but the the when when we had spoken about or when we requested how many

[2:06:54] Trustee Borthwick: densities are left in the bank the understanding that you know the number that we were given that

[2:06:58] Trustee Borthwick: two was 14 but in in actual practice what we did when there was some more data was that it was like

[2:07:03] Trustee Borthwick: okay well actually we only have seven so making sure that that information is is accessible and

[2:07:09] Trustee Borthwick: available to the community but also to us uh as as the ltc is is important in decisions that we

[2:07:16] Trustee Borthwick: might choose to make and

[2:07:17] Voice 17: i think that would happen through when an application yeah yeah yeah exactly

[2:07:22] Trustee Borthwick: that's it yeah yeah

[2:07:23] Trustee Maude: no this is yeah there were a couple of few frustrating days there where the

[2:07:28] Trustee Maude: end when the answer changed i think three times yeah before this is more just about

[2:07:33] Trustee Borthwick: like clarifying

[2:07:35] Trustee Borthwick: how this is not making sure we're on topics that's that's all but i thank you for the work that you

[2:07:39] Trustee Borthwick: do

[2:07:39] Trustee Maude: to make that happen so we have them both can

[2:07:44] Voice 6: you put the motion back on the

[2:07:48] Voice 6: chair on the zoomy thingy through the chair the minute taker can also

[2:07:54] Voice 17: if you want to if you have

[2:07:56] Voice 17: the draft motion ready or to read it after well it's the motion it's right there on the screen

[2:08:02] Voice 17: i want to make sure this is yes so

[2:08:06] Trustee Maude: this is a rather verbose recommendation but i do

[2:08:10] Voice 6: yeah

[2:08:12] Trustee Maude: i can i can make it yes

[2:08:13] Voice 6: uh

[2:08:15] Trustee Borthwick: all right uh i move that the demo island local trust committee

[2:08:19] Trustee Borthwick: uh adopt we've got that twice there the demo local trust committee adopt following standing

[2:08:25] Trustee Borthwick: resolution with respects to the available residential yeah

[2:08:30] Voice 6: uh

[2:08:31] Trustee Borthwick: adopt the standing

[2:08:32] Trustee Borthwick: resolution with respect to the available residential densities resulting from section

[2:08:37] Trustee Borthwick: Section E.1, Policy 11, and Appendix D, Appendix Residential Density Bank of the Denman Island Official Community Plan.

[2:08:49] Trustee Borthwick: Whereas, the Local Trust Committee sets out the current available residential densities in this density register

[2:08:55] Trustee Borthwick: and that the register be updated from time to time to show additions and withdrawals as they occur.

[2:09:00] Trustee Borthwick: occur. A, the Denman Official Community Plan Residential Density Bank in Appendix D has last

[2:09:07] Trustee Borthwick: added or transferred to the bank on February 7, 2023, and has a cumulative total residential

[2:09:14] Trustee Borthwick: densities of 7. B, the Denman Official Community Plan Housing Policy 11 in Section E.1 allows for

[2:09:23] Trustee Borthwick: a residential density increase of approximately 5% beyond that permitted by existing zones at

[2:09:30] Trustee Borthwick: the time of the adoption of the official community plan on may 15 2009 to accommodate zoning

[2:09:36] Trustee Borthwick: amendments for special needs and affordable housing secondary dwelling units approved by

[2:09:42] Trustee Borthwick: the denman island local trust committee under the temporary use permit and site-specific zoning

[2:09:46] amendment applications

[2:09:47] Trustee Borthwick: under policy 29 of section e1 second any further discussion call the question

[2:09:58] Trustee Maude: Thank you. Thank you, Planner Chadwick, for, again, doing the math.

[2:10:07] Planner Chadwick (probable): That's Planner Zupanek who did the math, because she has more

[2:10:12] Planner Chadwick (probable): history with the Density Bank.

[2:10:14] Trustee Maude: Thank you very much.

[2:10:18] Trustee Maude: All right. So now we move on to bylaw enforcement and now notice amendment bylaw 2019,

[2:10:27] Trustee Maude: 19 amendment number 123 staff report uh so mr dingman do you want to start us off with that

[2:10:36] Trustee Maude: brief overview yes

[2:10:39] Manager of Bylaw Compliance and Enforcement: chair uh yes i'll try and be brief as possible uh the purpose of this staff

[2:10:44] Manager of Bylaw Compliance and Enforcement: report is to yes make amendments to the contravention schedules for the denman island

[2:10:50] Manager of Bylaw Compliance and Enforcement: local trust committee bylaw enforcement notification bylaw but it also presents to the

[2:10:56] Manager of Bylaw Compliance and Enforcement: the local trust committee enforcement options which really I would say the intention of the

[2:11:07] Manager of Bylaw Compliance and Enforcement: options and the best recommendation that I can make to the local trust committee

[2:11:12] Manager of Bylaw Compliance and Enforcement: is that they move forward with a policy where they receive regular reporting on bylaw enforcement

[2:11:22] Manager of Bylaw Compliance and Enforcement: files where there's been a completed investigation and we know which contraventions exist on a

[2:11:30] Manager of Bylaw Compliance and Enforcement: particular property that's been investigated through the formal written complaints and then

[2:11:37] Manager of Bylaw Compliance and Enforcement: once the local trust committee has had an opportunity to hear what the staff report is

[2:11:44] Manager of Bylaw Compliance and Enforcement: the information in the file the determination of contraventions then the local trust committee can

[2:11:50] Manager of Bylaw Compliance and Enforcement: then consider whether or not it's in the interest of the committee and of the denman island community

[2:11:57] Manager of Bylaw Compliance and Enforcement: if they wish to proceed with enforcement on a particular file or a particular set of

[2:12:03] Manager of Bylaw Compliance and Enforcement: contraventions if in the end the local trust committee for example does not wish to proceed

[2:12:08] Manager of Bylaw Compliance and Enforcement: with enforcement they can close that file and so what you have attached to the staff report

[2:12:17] Manager of Bylaw Compliance and Enforcement: is the draft amendment bylaw,

[2:12:21] Manager of Bylaw Compliance and Enforcement: which would amend your Schedule A and Schedule B

[2:12:25] Manager of Bylaw Compliance and Enforcement: and really restrict any bylaw violation notice use

[2:12:33] Manager of Bylaw Compliance and Enforcement: to these contraventions.

[2:12:36] Manager of Bylaw Compliance and Enforcement: And really the enforcement would only proceed

[2:12:40] Manager of Bylaw Compliance and Enforcement: in the best case scenario

[2:12:43] Manager of Bylaw Compliance and Enforcement: after the local trust committee has determined

[2:12:45] Manager of Bylaw Compliance and Enforcement: that it's in their interest to enforce the bylaw,

[2:12:48] Manager of Bylaw Compliance and Enforcement: enforce the land use bylaw in these specific cases.

[2:12:53] Manager of Bylaw Compliance and Enforcement: And that is the broad overview

[2:12:55] Manager of Bylaw Compliance and Enforcement: of the staff report in front of you.

[2:12:59] Voice 6: Thank you very much.

[2:13:01] Voice 6: Trustee's question.

[2:13:06] Voice 6: Thank you.

[2:13:07] Voice 6: Thank you, Director Dignan.

[2:13:10] Voice 6: Yeah, I actually liked that first recommendation.

[2:13:20] Voice 6: So I don't know.

[2:13:27] Well, I'd have a quick question on that.

[2:13:29] so just just to clarify from for my own benefit here

[2:13:34] Trustee Borthwick: um so my understanding in the past has been

[2:13:38] Trustee Borthwick: that if there is a uh there's there's a the process is that there's a complaint uh there

[2:13:44] Trustee Borthwick: is an investigation of that complaint and then if the there is proven to be a violation that

[2:13:50] Trustee Borthwick: by law enforcement officers are bound to to enforce upon it that's that's been the policy

[2:13:57] Trustee Borthwick: or that's been the process, am I right in understanding that this inserts another step

[2:14:02] Trustee Borthwick: by which the LTC then decides whether that enforcement goes forward?

[2:14:08] Manager of Bylaw Compliance and Enforcement: Essentially, yes.

[2:14:10] Manager of Bylaw Compliance and Enforcement: What's happened over the years in multiple LTCs, as is referenced in the report

[2:14:15] Manager of Bylaw Compliance and Enforcement: and the first enforcement option there, it's been happening on an ad hoc basis.

[2:14:22] Manager of Bylaw Compliance and Enforcement: cases. So this proposal will be, this LTC would say, okay, we want to hear, have a report on all

[2:14:30] Manager of Bylaw Compliance and Enforcement: files where there's a completed investigation. So in the past, it's just been happening really

[2:14:36] Manager of Bylaw Compliance and Enforcement: ad hoc or piecemeal where a local trustee says, okay, we want to hear about this specific case

[2:14:41] Manager of Bylaw Compliance and Enforcement: only. Instead of reviewing all of the enforcement files where there's a completed investigation,

[2:14:46] Manager of Bylaw Compliance and Enforcement: they've been doing them one by one and then making decisions, well, okay, yes, we wish to

[2:14:50] Manager of Bylaw Compliance and Enforcement: take this person to court or we don't wish to proceed or you know what we wish you to proceed

[2:14:56] Manager of Bylaw Compliance and Enforcement: using the bend system to try and gain compliance so yes this would add a little bit of an extra

[2:15:03] Manager of Bylaw Compliance and Enforcement: step and

[2:15:05] Trustee Borthwick: so so so completed investigation is by law enforcement have got a property done done

[2:15:10] Trustee Borthwick: their investigation and then effectively they then bring that to the ltc to decide why where to go

[2:15:16] Trustee Borthwick: go from there correct

[2:15:17] Manager of Bylaw Compliance and Enforcement: okay

[2:15:18] Trustee Borthwick: just to make sure i understand the order of operations there

[2:15:22] Trustee Borthwick: if i

[2:15:24] Manager of Bylaw Compliance and Enforcement: can use the analogy with a crown prosecution in the province of bc police officers must do

[2:15:31] Manager of Bylaw Compliance and Enforcement: reports to crown council and they must approve charges before it proceeds to prosecution

[2:15:36] Manager of Bylaw Compliance and Enforcement: this in essence follows the same steps the officer completes an investigation these are

[2:15:44] Manager of Bylaw Compliance and Enforcement: the appropriate charges and then the crown prosecutor says we proceed and in this case

[2:15:49] Manager of Bylaw Compliance and Enforcement: it's the local trust committee that has the authority to say whether or not it wishes to

[2:15:53] Manager of Bylaw Compliance and Enforcement: enforce its land use bylaw in these specific circumstances yeah

[2:16:03] Voice 6: i'm actually surprised that

[2:16:05] Voice 6: this isn't a

[2:16:05] Trustee Graham: standard reporting to local trust committees and i appreciate it's been ad hoc but

[2:16:11] i think this this is this makes your job easier and it makes us more aware of trends because we're

[2:16:18] getting regular reporting so that particular motion like uh it's a

[2:16:22] Trustee Graham: standalone and i'm happy

[2:16:24] Trustee Graham: to make that if uh i think there's no other way can

[2:16:27] Voice 6: i say something we're

[2:16:28] Trustee Graham: going to lower this so

[2:16:31] Trustee Graham: thank you here please we'll get into it

[2:16:35] Voice 6: so

[2:16:36] Trustee Graham: um i'm going to the uh demo local trust today requests regular reporting by law compliance

[2:16:42] Trustee Graham: and enforcement manager um

[2:16:45] Voice 6: so that the local trustee you can prioritize enforcement and

[2:16:49] Voice 6: unfortunate resources second yes for the discussion all the question all in favor

[2:16:56] Voice 6: with

[2:16:58] Trustee Graham: regards to your uh uh responding to our wish to have environmental um issues uh added to

[2:17:10] the road

[2:17:11] Trustee Graham: uh schedule a um i don't like the first one uh because i can see that that's just a little

[2:17:19] Trustee Graham: too broad you captured the short-term vacation rental run which is one that we did want to have

[2:17:26] Trustee Graham: um and then the other ones i believe they kind of make sense you know buildings within seven

[2:17:31] Trustee Graham: acts that sounds like a pretty serious uh failure to be safe and build on your property

[2:17:39] uh obviously encroachment

[2:17:41] Trustee Graham: into natural boundary of stream lake or wetland natural boundary of the

[2:17:45] Trustee Graham: sea um the exceed minimum difference in elevation of building structure and the natural boundary of

[2:17:53] Trustee Graham: the sea does that mean if their guess in this particular case it would be their foundation is

[2:18:01] Trustee Graham: too low is that what you're saying here correct

[2:18:05] Manager of Bylaw Compliance and Enforcement: so not only do you need to be 15 meters back in

[2:18:09] Manager of Bylaw Compliance and Enforcement: certain circumstances you also need to be 1.5 meters above so they may meet the one regulation

[2:18:15] Manager of Bylaw Compliance and Enforcement: but not the other so it's still a contravention they can be 15 meters back from the sea

[2:18:21] Manager of Bylaw Compliance and Enforcement: on that vertical but not on the horizontal is

[2:18:25] Trustee Graham: that a bc building code regulation uh

[2:18:28] Manager of Bylaw Compliance and Enforcement: i'm not sure

[2:18:29] Manager of Bylaw Compliance and Enforcement: it's not there are some land use bylaws that have this regulation but not all

[2:18:34] Manager of Bylaw Compliance and Enforcement: I

[2:18:35] Trustee Graham: didn't think we did, but I thought this may have come in through climate change with the

[2:18:39] Trustee Graham: expected increase in sea levels. So I don't know where this came from. I think it doesn't

[2:18:46] Trustee Graham: have a problem. I just was curious to know if you know where it came from.

[2:18:50] Manager of Bylaw Compliance and Enforcement: I actually think for some of the LTCs, it is due to climate change concerns

[2:18:55] Manager of Bylaw Compliance and Enforcement: that they keep structures above a certain level, above sea level.

[2:18:59] Manager of Bylaw Compliance and Enforcement: Right.

[2:19:02] Trustee Graham: Yeah. So the other ones are non-permitted use of water zone. That makes sense. Non-permitted

[2:19:07] Trustee Graham: building structured in water zones and non-permitted use of vehicles for machinery on the

[2:19:12] Trustee Graham: foreshore. Those all make sense to me. And then, of course, Schedule B is the failure to obtain a

[2:19:18] Trustee Graham: setting. So other than the first one, I'm quite happy to consider adding those to Schedule A.

[2:19:27] Trustee Graham: i'd like to hear from my co-trust yeah

[2:19:29] Trustee Borthwick: and i would want to know so just the i would share

[2:19:33] Trustee Borthwick: your concerns with with 1.3.5 um but uh i would like some clarity on what um the technical

[2:19:46] translation of non-permitted use is

[2:19:48] Trustee Borthwick: in this instance just making sure i understand so

[2:19:53] Manager of Bylaw Compliance and Enforcement: So what I've specifically referenced in the staff report is the Denman land use bylaw does not list specific prohibitions, say, in the dumping of waste materials on land or water.

[2:20:04] Manager of Bylaw Compliance and Enforcement: And so that's my intention of using that section or any other uses that are considered harmful to the natural environment or pose a risk to health and safety.

[2:20:15] Manager of Bylaw Compliance and Enforcement: So as with you adopted a motion that says you're going to review these files and determine whether or not you proceed with enforcement.

[2:20:21] Manager of Bylaw Compliance and Enforcement: enforcement having this option in there gives you you're not left with just okay we're gonna

[2:20:28] Manager of Bylaw Compliance and Enforcement: have to go to court you can give someone a fine if someone decides to use their property as a

[2:20:33] Manager of Bylaw Compliance and Enforcement: garbage dump especially a commercial garbage dump because most most of the other land use

[2:20:39] Manager of Bylaw Compliance and Enforcement: bylaws do have a regulation say you can't dump waste on land or in water denman island does not

[2:20:45] Manager of Bylaw Compliance and Enforcement: have that prohibition so that was the reason why i suggest leaving it in there or having it that

[2:20:52] Manager of Bylaw Compliance and Enforcement: in schedule a

[2:20:53] Trustee Maude: so and perhaps there should be some additional wording in there saying not

[2:20:58] Trustee Maude: been induced in any zone uh related to environmental concerns so something to make

[2:21:04] Trustee Borthwick: it

[2:21:04] Trustee Maude: a little bit less broad i mean if

[2:21:07] Trustee Borthwick: you're if your concern is specifically uh you know dumping

[2:21:10] Trustee Borthwick: of you know hazardous materials um is there a way to capture that more specifically

[2:21:16] Trustee Borthwick: uh because from my understanding the way that that 1.35.5 could be used is uh any non-permitted use

[2:21:26] Trustee Borthwick: um could be could be laid against any bylaw in any zone so any any contravention of any bylaw

[2:21:33] Trustee Borthwick: would be

[2:21:34] Voice 17: subject to the

[2:21:35] Trustee Borthwick: damage from

[2:21:36] Voice 17: me through the chair if the language yeah

[2:21:39] Trustee Borthwick: sorry yes

[2:21:41] Trustee Borthwick: but that that's still broadly probably what i mean um so that that would be one part where i'd

[2:21:48] Trustee Borthwick: wonder if we could maybe get some more specificity if we are if it's if it's you know if the view to

[2:21:54] Trustee Borthwick: that is specifically to prohibit the dumping of hazardous materials which i totally agree

[2:21:58] Trustee Borthwick: we should you know be concerned about um the only other the other part that i that i wanted and this

[2:22:04] Trustee Borthwick: is more just sort of like a a broader question here is that we're not uh without an end we're

[2:22:10] Trustee Borthwick: not the our only our only method of of uh gaining compliance is not taking someone to court we do

[2:22:19] Trustee Borthwick: still have the the you know there is a there is a requirement that we're we're sending letters

[2:22:24] Trustee Borthwick: we're we're educating them that someone is in contravention of the bylaw and we're encouraging

[2:22:28] Trustee Borthwick: them to do it now the the the stick behind that is is that yes we might advance those to court

[2:22:34] Trustee Borthwick: but it's important to me that we recognize that the band is not our only tool and a lot of this

[2:22:40] Trustee Borthwick: language seems to be that the band is our only way to get compliance whereas actually there's

[2:22:44] Trustee Borthwick: you know informing people and and you know there you know there are people who just don't know but

[2:22:49] Trustee Borthwick: But also, yeah, if it's the case that someone maybe does know that what they're doing is wrong, but they're then informed that actually, you know, we're aware of what you're doing, you know, that is also another opportunity.

[2:23:01] Trustee Borthwick: And I understand that when you're trying to force compliance in that thing, being able to wave the bat at them in that front, in that arena, feels like one of their only tools.

[2:23:16] Trustee Borthwick: but it is important to remember that we do have other there are other components of our

[2:23:20] Trustee Borthwick: enforcement and i i know that you know this uh uh that award so i'm not trying to

[2:23:28] Trustee Borthwick: get you over the head with it but i i'm concerned that that that approach is not reflected in

[2:23:32] Trustee Borthwick: language uh with enough frequency i would love to see some change in language to be a little bit

[2:23:40] Trustee Borthwick: more specific on non-permitted use in any zone personally but i'd be open to my fellow trustees

[2:23:51] Voice 6: So,

[2:23:52] Voice 17: through the Chair, I would like to get Warren's feedback. This fine table, my understanding,

[2:24:00] Voice 17: is merely referencing the provision in the land use bylaw. So if you wanted to make an

[2:24:06] Voice 17: exemption or a change, that's actually, in my mind, it sounds like a zoning bylaw or

[2:24:11] Voice 17: or that use bylaw amendment, which is outside of the scope of this.

[2:24:16] Voice 17: If you're talking about process and the way we could,

[2:24:20] Voice 17: through the existing bylaw enforcement process,

[2:24:23] Voice 17: bring those files forward and then the LTC decides on which ones it will

[2:24:28] Voice 17: decide to proceed or enforce on or the approach,

[2:24:31] Voice 17: that perhaps could still be handled through a process,

[2:24:39] Voice 17: that's not the in addition to what's sitting in the regulations but i wanted to put that to um

[2:24:47] Voice 17: mr damon and to to respond to that just to be clear that we're not changing lane's regulations

[2:24:53] Voice 17: so reflecting on the process so

[2:24:58] Manager of Bylaw Compliance and Enforcement: chair i don't believe you would be amending the bylaw if for

[2:25:02] Manager of Bylaw Compliance and Enforcement: example you change the wording to non-permitted use of land for say dumping of waste in that

[2:25:08] Manager of Bylaw Compliance and Enforcement: that section. I believe it could be amended that way. And then whether or not it holds up at

[2:25:15] Manager of Bylaw Compliance and Enforcement: adjudication or to judicial review, that's a completely other story. But I believe you can

[2:25:24] Manager of Bylaw Compliance and Enforcement: describe these contraventions how you wish to describe them, but keep to the non-permitted use

[2:25:31] Manager of Bylaw Compliance and Enforcement: of whatever you wish to uh enforce against well

[2:25:38] Trustee Graham: then let's let's do that let's add the words

[2:25:40] Trustee Graham: non-permitted storage of hazardous materials uh without that storage or disposal

[2:25:53] i

[2:25:54] Trustee Maude: i'm just i just want to ask uh mr dingman a question that's relevant to main island

[2:26:02] because we had somebody with an outhouse who was was um given notice because they had they

[2:26:10] were storing

[2:26:10] Trustee Maude: toxic and hazardous waste that was the way that the contravention was written up

[2:26:15] Trustee Maude: so i'm just concerned that that doesn't wander up to denman island that we that we start talking

[2:26:22] Trustee Maude: about houses and septic tanks is storing toxic and hazardous waste well

[2:26:29] Manager of Bylaw Compliance and Enforcement: i believe in the end

[2:26:31] Manager of Bylaw Compliance and Enforcement: And the use of the language in that particular file and saying, you know, you can't have the outhouse, I believe that was done in error.

[2:26:39] Manager of Bylaw Compliance and Enforcement: And I told the bylaw officer that, that it should not have been applied in that specific example.

[2:26:45] Manager of Bylaw Compliance and Enforcement: If you're going to change it to, okay, you don't want people to use land to store hazardous waste, I think that has a completely different meaning.

[2:26:55] Manager of Bylaw Compliance and Enforcement: and really the issue without houses should be left to the vancouver island health authority

[2:27:00] Manager of Bylaw Compliance and Enforcement: and you know really just referred to them any that's

[2:27:07] Trustee Maude: my only concern is i just i just know that

[2:27:08] Trustee Maude: that wording was used in that application so if your interpretation is that's not going to be an

[2:27:14] Trustee Maude: issue then the wording works because or

[2:27:20] Trustee Graham: we just remove it and consider a minor project of looking

[2:27:24] Trustee Graham: at adding to our bylaws um language which is found throughout other islands which prevents

[2:27:31] um this sort of has a situation and make it go badly yep

[2:27:37] Trustee Borthwick: that would that would satisfy me

[2:27:38] Trustee Graham: okay well then let's just we're gonna then um um you want me to make no issue absolutely okay

[2:27:43] Trustee Graham: so i move that the deminon local trust committee requests staff to um

[2:27:50] And then, and then I use file number 86 confirmations

[2:27:56] Trustee Graham: and penalties schedule a remove

[2:27:59] Voice 6: 1.3.5, but adopt the remaining.

[2:28:11] Voice 6: So what we want to do is we want to change Schedule A.

[2:28:25] Trustee Maude: So we want to remove 1.3.5 from Schedule A, and then we have some rest recommendations there that we can probably adopt.

[2:28:35] Voice 4: So the

[2:28:39] Trustee Maude: motion is to remove that from the schedule, period.

[2:28:42] Trustee Maude: period let's deal with

[2:28:44] Trustee Maude: that okay the second discussion but

[2:28:46] Voice 4: adopt the remaining no we don't

[2:28:47] Voice 4: need to listen okay

[2:28:48] Trustee Maude: so for the discussion no question on the paper that carries

[2:28:56] Trustee Maude: then we have the recommendation um

[2:29:00] Trustee Borthwick: and just kind of getting sorry i'm kind of beating this over

[2:29:04] Trustee Borthwick: the head i'm just making sure so any of these before um i still yeah there's well no there's

[2:29:13] Trustee Borthwick: stuff that we can but this these uh so there's a report to the ltc before um the uh application

[2:29:23] notice would be given

[2:29:25] Voice 6: okay yes so i will

[2:29:34] Trustee Graham: move that the trust committee to send third reading

[2:29:38] Trustee Graham: bylaw number 347, cited as Denman Island Local Trust Committee bylaw enforcement

[2:29:43] Trustee Graham: modification bylaw 2019, amendment number 1, 2023. I have no discussion. Call the question

[2:29:50] Trustee Graham: all in favor? I will now move that the Denman Local Trust Committee, I'm sorry, I'll just read

[2:29:58] Trustee Graham: it the way it's read.

[2:30:00] Trustee Graham: it printed there that bylaw number 247 cited as demo on the local trust committee bylaw enforcement

[2:30:05] Trustee Graham: notification bylaw 2019 amendment number 123 be amended by replacing with original schedule a

[2:30:13] Trustee Graham: with the amended revised signature of a land use bylaw 186 contraventions and penalties submitted

[2:30:22] Trustee Graham: with

[2:30:22] Voice 6: this report second second discussion all questions in favor thank you ready yes

[2:30:34] Voice 6: that's the demo

[2:30:35] Trustee Graham: on local trust committee bylaw number 247 side of this demo trust committee bylaw

[2:30:39] Trustee Graham: enforcement notification bylaw 2019 number one twenty twenty three third second discussion

[2:30:46] Trustee Graham: with a question of a favorite curious and that's fine with the demo on local trust committee bylaw

[2:30:52] Trustee Graham: number 247 said that the trust committee filed enforcement of education by 2019 amendment number

[2:30:56] Trustee Graham: one they should be forwarded to the secretary of the island's trust for approval by the executive

[2:31:01] Trustee Graham: committee second

[2:31:02] Voice 12: second discussion um i would like to discuss this a little bit um

[2:31:07] Trustee Borthwick: so i

[2:31:10] Trustee Borthwick: uh i understand the rationale of various parties concerned in this the situation um i am

[2:31:19] Trustee Borthwick: still frustrated with the fact that after the first three weeks this was not forwarded to the

[2:31:26] Trustee Borthwick: executive committee um the and i i i have heard currently from director mcmack this rationale on

[2:31:35] this front and i i

[2:31:36] Trustee Borthwick: understand where he's coming from from his perspective um but to my understanding

[2:31:41] Trustee Borthwick: the the process by which bylaws and and uh and resolutions are made in this body is that they

[2:31:48] Trustee Borthwick: get advanced to the executive committee and this this third reading sat for two months

[2:31:54] Trustee Borthwick: uh before being brought back to us uh without being set advanced to the executive committee

[2:31:59] Voice 6: um

[2:32:00] Trustee Borthwick: and i i understand that there's a process there and i understand that the director had

[2:32:04] Trustee Borthwick: his concerns and whatever else took a long time for those to turn around and then for them to not

[2:32:09] Trustee Borthwick: be advanced and for us to be told actually what you're doing we don't like the way that you're

[2:32:13] Trustee Borthwick: doing it over that it's this you may want to think about this that's perfectly valid feedback but it

[2:32:19] Trustee Borthwick: shouldn't take two LTC meetings to get to us and it shouldn't if if you're not going to make the

[2:32:23] Trustee Borthwick: recommendation that that uh the executive committee uh pass it that is his jurisdiction and that's his

[2:32:31] Trustee Borthwick: that's his prerogative but it's very frustrating as a trustee to feel like uh you're getting a

[2:32:37] Trustee Borthwick: slap on the wrist uh being told to take it back and do your homework again um we we made motions

[2:32:44] Trustee Borthwick: we we passed them on if we're not able to in confidence pass resolutions and know that they're

[2:32:50] Trustee Borthwick: going to be advanced through the system it profoundly under undercuts undermines my confidence

[2:32:56] Trustee Borthwick: in our ability to make resolutions and it's deeply frustrating um so i i understand what happened

[2:33:02] Trustee Borthwick: know this you know the specific context but it's the the that

[2:33:07] Voice 6: that sort of uh process it

[2:33:17] Trustee Borthwick: profoundly undermines the whole institution and it's deeply deeply frustrating and i don't want

[2:33:23] Trustee Borthwick: to see it happen again um if there's a concern i'd love for staff to reach out to me quickly and say

[2:33:27] Trustee Borthwick: hey we've got some concerns about this thing would you guys consider thinking about it differently

[2:33:31] Trustee Borthwick: not okay i didn't advance it after two months would now would you look at it again um that's

[2:33:38] Trustee Borthwick: It's not the way that it ought to go.

[2:33:40] And it frustrates

[2:33:42] Trustee Borthwick: me because I know from other members

[2:33:44] Trustee Borthwick: of the executive committee that I've spoken to

[2:33:46] Trustee Borthwick: that they had no idea,

[2:33:47] Trustee Borthwick: they weren't told any of this stuff was going on.

[2:33:50] Trustee Borthwick: And what was the year on the executive committee,

[2:33:52] Trustee Borthwick: you didn't have the opportunity to discuss it

[2:33:54] Trustee Borthwick: with the elected officials that are just supposed

[2:33:58] Trustee Borthwick: to lead discussion and make decisions.

[2:34:00] Trustee Borthwick: So it's, yeah, a need to express that frustration

[2:34:05] Trustee Borthwick: and it's uh

[2:34:06] Voice 6: i think it's inappropriate um this might be better so

[2:34:11] Voice 17: through the chair thank you

[2:34:13] Voice 17: um please do have a conversation with director cermak because he can share that information

[2:34:19] Voice 17: about the process and where that comes through in terms of where he approves it going forward

[2:34:26] Voice 17: we've and

[2:34:27] Trustee Borthwick: i have i have had that discussion with director cermak nevertheless the the the way in

[2:34:35] Trustee Borthwick: which it was done it's that's and maybe i'm wrong maybe maybe that's not how the system works but

[2:34:41] Trustee Borthwick: that is definitely how it has been represented to me and yeah if yeah

[2:34:46] Voice 6: that's that's where i feel

[2:34:48] Voice 6: about it and

[2:34:50] Voice 17: i say that to the chair in a way that we can change or grow miser processes so

[2:34:55] Voice 17: this communication happens then we'd like to hear that

[2:34:59] Trustee Borthwick: yeah there may be times that an ltc is going

[2:35:02] Trustee Borthwick: make decisions that that are not uh what the director wants to hear um and obviously we're

[2:35:11] Trustee Borthwick: trying to work together we're trying to be a team here um but it it um it really affects how we're

[2:35:21] Trustee Borthwick: viewed by our community too and it really impacts our ability to do our job if we if we can be

[2:35:27] Trustee Borthwick: turned around and just say oh well we just didn't advance it um that doesn't look good to our

[2:35:32] Trustee Borthwick: community it undermines their confidence in us and it undermines our confidence in being able

[2:35:36] Trustee Borthwick: to make decisions and i'm not this is not you know i'm looking at you renee but it's not correct

[2:35:41] Trustee Borthwick: it's this is a broader this is a we're all part of a team here and part of being a team is that

[2:35:47] Trustee Borthwick: we need to be able to be seen to do the work that we set out to do and we need to be able to to to

[2:35:52] in order for us to provide leadership to this organization that leadership needs to be uh

[2:35:59] needs to be respected and needs to be moved forward in

[2:36:02] Trustee Borthwick: it in a timely manner and in this

[2:36:04] Trustee Borthwick: instance it did not feel like it felt like i was being undercut and that this body was being

[2:36:08] Trustee Borthwick: undercut and um the particular instance is is less an issue than the broader systemic culture of it

[2:36:16] which it bodes ill for our ability to work as a group and for us

[2:36:21] Trustee Borthwick: to be respected by our communities

[2:36:23] Trustee Borthwick: we need to be also be respected by staff and it's and and you know i have tremendous respect for

[2:36:29] Trustee Borthwick: director like you know he works really hard and he does a lot of stuff like that's not in question

[2:36:33] Trustee Borthwick: uh this particular the way this particular thing was executed uh was done in my opinion and i

[2:36:40] wanted to make sure that that is captured

[2:36:42] Trustee Maude: there was a communication gap yeah if the director

[2:36:47] Trustee Maude: sort of had a discomfort yeah there could have been immediate feedback and we're a 50 year old

[2:36:52] Trustee Borthwick: organization now and that kind of communication communication gap actor is is these things happen

[2:36:59] Trustee Borthwick: the specific instances is not the issue that i want to talk about but the overall systemic

[2:37:04] Trustee Borthwick: element is important and we're not we're not a brand new institution um we could be better

[2:37:11] Voice 17: you're speaking about the process not necessarily people themselves yeah

[2:37:14] Trustee Borthwick: yeah oh yeah no no i

[2:37:15] Voice 12: totally know

[2:37:16] Trustee Borthwick: like any any any any element of this process that the specifics of the individuals is

[2:37:24] Trustee Borthwick: less important than the the well

[2:37:26] Trustee Maude: certainly anything in a process where there's a speed bump

[2:37:30] Trustee Maude: you know there should be an immediate feedback going okay if

[2:37:35] Trustee Borthwick: there's a concern like and this

[2:37:36] Trustee Borthwick: is an important piece of legislation is an important decision made by this body um that was

[2:37:43] Trustee Borthwick: uh just didn't go anywhere and we weren't told for two months like i wasn't told until the week

[2:37:47] Trustee Borthwick: before that ltc meeting is like hey just heads up on this agenda you're gonna see your stuff come

[2:37:51] Trustee Borthwick: back and i was like why like that should have been an executive committee among them so anyways i

[2:37:57] Trustee Borthwick: was supposed to say i don't want to i don't want to beat this to death anymore but i it's very

[2:38:01] Trustee Borthwick: important

[2:38:02] Voice 6: to me that we continue to get it go for the discussion call the question all in favor that

[2:38:09] Voice 6: carries now

[2:38:10] Trustee Maude: we we had uh earlier discussion about 24 hours notice yeah do you want to wait and do

[2:38:16] Trustee Maude: have i absolutely do okay mr wayne

[2:38:18] Trustee Borthwick: um yeah we this this came up in my first ltc meeting i

[2:38:27] Voice 12: haven't read this down yet but um i guess this would be a standing resolution because it's not

[2:38:35] Trustee Borthwick: we're not we're not waiting into changing a bylaw here or a policy i don't know perhaps that could

[2:38:41] Trustee Borthwick: be get some guidance from staff on how best

[2:38:43] Voice 6: to structure this um so um yeah i would like to

[2:38:50] to uh to have a standing resolution that there be a 24-hour notice given before by law enforcement

[2:38:58] uh arriving to conduct an investigation how

[2:39:02] Voice 6: best to structure that and perhaps i can get some

[2:39:04] Voice 6: advice from and we can get

[2:39:08] Trustee Maude: into discussing the specifics of at the moment but how to structure

[2:39:11] Trustee Maude: that as a resolution so so not not a minimum 24 hours 24 hours notice given with a structured time

[2:39:19] Trustee Maude: yeah it is yes

[2:39:20] Trustee Borthwick: yeah so yeah it's not open-ended yeah yeah there should be a time given and

[2:39:25] Trustee Borthwick: obviously there's you know difficulties and i understand in terms of fairies and whatever else

[2:39:29] Trustee Borthwick: but nevertheless um i think it's important that we sort of like an appointment with with with

[2:39:35] Trustee Borthwick: tell us the shots that will be well better than tell us when they just tell you we're going to

[2:39:40] Trustee Borthwick: show up between 9 00 a.m and 5 00 p.m you just have to be there um uh so but i don't know in

[2:39:45] Trustee Borthwick: terms of uh procedure here uh is this a standing resolution so

[2:39:52] Voice 17: through the chair um i'd also like

[2:39:54] Voice 17: to um chat mr damon uh as well on the shoulder for him to speak on whether it would affect any

[2:40:02] Voice 17: processes or in violent enforcement matters that are currently um under review or close to being

[2:40:11] Voice 17: review so

[2:40:12] Trustee Borthwick: the specific implications i'm absolutely i think we should hear from mr

[2:40:16] Trustee Borthwick: dingman my my point is uh how do we move that to the point of a resolution then i think we

[2:40:22] Trustee Borthwick: talk about the implications of how to work

[2:40:23] Voice 17: on it so standing resolutions will be brought up by the

[2:40:27] Voice 17: ltc about this matter and it doesn't need um any reports or anything like that you can raise it

[2:40:33] Voice 17: as a motion discuss it and carry it you just may want to hear from staff if there's any um

[2:40:39] Voice 17: way it would address bettering your discretion for your authority so

[2:40:45] Trustee Borthwick: my but from my understanding

[2:40:47] Trustee Borthwick: we need to make that motion before we start to get into discussion but yeah um

[2:40:52] Voice 6: so in that case

[2:40:55] Voice 6: i will try uh say

[2:41:00] Trustee Borthwick: would i make a motion to adopt a standing resolution that's the language okay um

[2:41:05] Trustee Borthwick: I move that the Devon Island Local Trust Committee

[2:41:09] Voice 6: adopt the standing resolution that law enforcement

[2:41:19] personnel give a minimum of

[2:41:22] Trustee Borthwick: 24 hours notice before conducting a site visit and that they

[2:41:28] Trustee Borthwick: a schedule

[2:41:29] Voice 6: with a time with a property owner.

[2:41:38] Voice 6: Second.

[2:41:39] Voice 6: Second.

[2:41:39] Voice 6: Second.

[2:41:41] Voice 6: Discussion.

[2:41:45] Trustee Borthwick: Opening bits and pieces.

[2:41:46] Trustee Borthwick: Yeah, I think the BC Tenancy Act requires

[2:41:51] Trustee Borthwick: that a landlord give 24 hours notice to a tenant

[2:41:55] Trustee Borthwick: before conducting an inspection.

[2:41:58] Trustee Borthwick: I think under this,

[2:41:59] and I

[2:42:00] Trustee Borthwick: recall from the first time we talked about this,

[2:42:03] Trustee Borthwick: that Mr. Jacob said that, you know,

[2:42:06] Trustee Borthwick: language with that we currently had is that a reasonable the the property owner being a

[2:42:11] Trustee Borthwick: reasonable time frame and that it was his opinion that that that's probably covered

[2:42:16] that um

[2:42:17] Trustee Borthwick: and that you know giving a specific hour uh requirement was not uh was going above and

[2:42:23] Trustee Borthwick: beyond um i uh yeah i was i was talking about it from that point i i mean i'm very interested to

[2:42:33] Trustee Borthwick: hear what was being asked to say on this this matter but i think that you know given that in

[2:42:39] Trustee Borthwick: this property in this instance if it certainly fits a rental place was a rental if someone's

[2:42:42] Trustee Borthwick: going to come and enforce on my property my landlord would have to have at least a minimum

[2:42:47] Trustee Borthwick: of 24 hours to to give me notice that that person that someone is going to come by the property

[2:42:52] um

[2:42:53] Trustee Borthwick: and you know they maybe can't get a hold of me and a lot of sort of stuff that that i think

[2:42:58] Trustee Borthwick: that opens some some difficulties there and i think it is important i know there's some some

[2:43:02] Trustee Borthwick: i'm concerned that someone might try to hide an infraction um i i i find that that's a um

[2:43:13] Trustee Borthwick: not a compelling excuse to me to to infringe on someone's rights to have noticed that someone's

[2:43:19] Trustee Borthwick: going to come on the property and be investigating um i understand the concern and i and i you know

[2:43:24] Trustee Borthwick: can see where enforcement want that to be different but i think it's anymore that there'd

[2:43:29] Trustee Borthwick: be that nervous um but in any case i'm happy to hear from my fellow

[2:43:33] Voice 6: trustees or from uh manager

[2:43:36] Voice 6: well

[2:43:37] Trustee Graham: um it has been brought up by the housing advisory planning commission members and i

[2:43:43] Trustee Graham: respect the information that they use to come up with that and so yeah it's workable

[2:43:54] Voice 6: Mr. Dingman

[2:43:56] Voice 6: so I have

[2:44:00] Manager of Bylaw Compliance and Enforcement: I would just like to point out the law

[2:44:02] Manager of Bylaw Compliance and Enforcement: is that if we're going

[2:44:04] Manager of Bylaw Compliance and Enforcement: to if someone is going to

[2:44:06] Manager of Bylaw Compliance and Enforcement: inspect a dwelling

[2:44:08] Manager of Bylaw Compliance and Enforcement: as they make entry into someone's

[2:44:10] Manager of Bylaw Compliance and Enforcement: residence then it's already

[2:44:12] Manager of Bylaw Compliance and Enforcement: the law that not only

[2:44:14] Manager of Bylaw Compliance and Enforcement: that 24 hours be given but the

[2:44:16] Manager of Bylaw Compliance and Enforcement: occupier must consent

[2:44:18] Manager of Bylaw Compliance and Enforcement: that's already the law and we would follow

[2:44:20] Manager of Bylaw Compliance and Enforcement: that

[2:44:20] Manager of Bylaw Compliance and Enforcement: uh the job that we're doing 99 at the time actually greater than that is just inspecting

[2:44:27] Manager of Bylaw Compliance and Enforcement: land and we're not we rarely ever enter someone's dwelling unless they invite us in the second point

[2:44:35] Manager of Bylaw Compliance and Enforcement: i would make is that there will be times when the property owner will be totally uncooperative

[2:44:43] Manager of Bylaw Compliance and Enforcement: they won't respond to telephone calls or letters whatever we may have and we will have to go to the

[2:44:52] Manager of Bylaw Compliance and Enforcement: property and basically serve them with a letter giving them notice that there will be a future

[2:45:00] Manager of Bylaw Compliance and Enforcement: inspection we might have to schedule a week in advance but if we get an uncooperative property

[2:45:07] Manager of Bylaw Compliance and Enforcement: owner to follow your very resolution we will have to go and serve them with a letter stating

[2:45:14] Manager of Bylaw Compliance and Enforcement: on this date there will be the inspection

[2:45:17] Voice 16: yep

[2:45:21] Voice 6: i i yeah i yes i understand that

[2:45:32] Voice 6: for the discussion that's

[2:45:35] Voice 3: a question i may have missed it uh this says give a minimum of 24 hour

[2:45:39] Voice 3: notice to the owner to the occupant

[2:45:43] Trustee Borthwick: uh i can oh i'm sorry i believe i said property owner

[2:45:48] Trustee Borthwick: if i made

[2:45:51] Voice 4: around 24 hours to the property owner

[2:45:53] Voice 17: i

[2:45:55] Trustee Borthwick: mean my my feeling and and and yeah schedule a time for yeah

[2:46:02] Trustee Borthwick: oh

[2:46:03] Voice 4: with the property owner there is the end okay

[2:46:06] Trustee Borthwick: okay

[2:46:06] Voice 6: sorry no no it's good it's good that's what we call the question on paper

[2:46:15] Voice 6: now the only other element

[2:46:17] Trustee Maude: keeping around the clock um was did you want to add on to the

[2:46:24] Trustee Maude: project system that has this waste component or do you want to leave that to a future discussion

[2:46:30] Trustee Maude: through the

[2:46:31] Voice 17: chair we can come back into open and talk about that okay

[2:46:34] Trustee Maude: all right

[2:46:36] Trustee Maude: if that's

[2:46:37] Trustee Maude: yeah so because we're getting pressed for time

[2:46:40] Voice 6: um

[2:46:41] Trustee Maude: yeah so so at this point we should

[2:46:45] Trustee Maude: do a motion that goes to meeting by general presentation okay so uh there's a motion to

[2:46:52] Trustee Maude: close the meeting the meeting's supposed to help the concurrence with community charter

[2:46:55] Trustee Maude: report division 3 section 92 for the purpose of considering the consideration of the information

[2:47:02] to see if we can make a negotiation between the federal government and the federal government

[2:47:10] both and the third party and the recording staff in tennessee so by consent

[2:47:15] Trustee Maude: we agreed

[2:47:17] Voice 6: there's a motion i'm sorry i thought you were going to go into that yeah

[2:47:21] Voice 6: in

[2:47:22] Trustee Maude: canada so there is a much

[2:47:24] Trustee Maude: yeah so so move second that carries so basically we're bringing

[2:47:30] Trustee Maude: when we back about 1 45 is it's about an hour yeah hopefully

[2:47:35] Voice 6: you know that you're going to need

[2:47:37] Voice 6: yeah if

[2:47:38] Trustee Maude: you if you're outside or something we'll welcome you back in

[2:47:42] Trustee Maude: thank

[2:47:47] Voice 6: you thank you very much

[2:51:06] Voice 6: so now we get to our wonderful joint discussion

[2:51:10] I have a question for you. I have a question for you.

[2:51:12] I have a mutual PC for each concern.

[2:51:16] Alan, you guys

[2:51:17] have caused a great concern

[2:51:19] Trustee Maude: on them and I have.

[2:51:21] Trustee Maude: We don't know what you've done,

[2:51:23] Voice 6: but you

[2:51:23] Voice 6: have to stop.

[2:51:27] Voice 6: So who wants to start the chitter-chatter?

[2:51:30] Voice 6: If I may.

[2:51:31] Voice 6: I mean, we...

[2:51:31] Voice 6: What did you say?

[2:51:36] Voice 6: I

[2:51:36] Voice 9: just want to say it's three against one.

[2:51:37] Voice 9: That's all I'm going to say.

[2:51:40] Trustee Borthwick: Where's my...

[2:51:40] Trustee Borthwick: I was going to say,

[2:51:43] Trustee Borthwick: so we're at a disadvantage should we get somebody else out sir

[2:51:52] Trustee Graham: back in 1995 um which was a long a long time ago then trustees roxana madrig and ralph ludigson

[2:52:02] Trustee Graham: sent a letter to bc ferris basically saying uh the only permanent long-term solution to

[2:52:09] Trustee Graham: traffic on denman aimed at hornby would be a one

[2:52:17] Voice 6: -way trip from buckley

[2:52:21] Trustee Graham: bay to hornby so

[2:52:24] Trustee Graham: this local trust committee asked staff to send that letter again with the updated information

[2:52:30] Trustee Graham: of increased traffic increased impact on the natural environment in the increased risk of

[2:52:36] Trustee Graham: of injury, et cetera, et cetera, et cetera,

[2:52:39] Trustee Graham: to back to the province to please consider looking at

[2:52:42] Trustee Graham: and examining the possibility

[2:52:44] Trustee Graham: of going from Buckingham Bay to Hornby

[2:52:46] Trustee Graham: without going across Yemen.

[2:52:49] Trustee Graham: My concern, I'm sure it's shared by my cultural studies,

[2:52:52] Trustee Graham: is this effort without Hornby also saying,

[2:52:56] Trustee Graham: that's a great idea, we want it too,

[2:52:58] Trustee Graham: is gonna go nowhere if you guys say,

[2:53:01] Trustee Graham: no, no, we wanna go across there.

[2:53:04] Trustee Graham: So I'm curious to know,

[2:53:08] Voice 6: what what is your community's thought on it or is there a singular thought at all?

[2:53:17] Voice 9: No there's as you know it's it's island life and there's no singular thought there's a there's a

[2:53:22] Voice 9: bunch of singular thoughts and um you know it's very divided as well from vacation rentals to the

[2:53:28] Voice 9: BC through the ferries and um I will speak up for myself that I thought would be I'd be fine with a

[2:53:35] Voice 9: direct ferry I'd like to know um because I feel really bad as a Hornby Islander

[2:53:43] Voice 9: for denman and i felt that way i mean lillian hornby fight 28 years now and um it's yeah i

[2:53:50] Voice 9: totally understand exactly how you're feeling and it's just getting worse and worse and um i want to

[2:53:54] Voice 9: do a shout out to sharon small um great letter i've also been in communication with sharon before

[2:54:00] Voice 9: you guys even made this motion to have a discussion we were actually going to have a cornby island and

[2:54:06] Voice 9: denman island meeting on your island and just talk about the fairies and then you guys did this so

[2:54:13] Voice 9: it's sort of been eclipsed at this point but who knows there's still a possibility uh no as you it

[2:54:20] Voice 9: said uh i guess what i really like to know is because we've had the big ferry and i'd like to

[2:54:25] Voice 9: know how you felt damon was there any difference at all in terms of how people behaved across the

[2:54:33] Voice 9: island with this big ferry and even now we still have the big ferry till december where there's

[2:54:39] Voice 9: been any notice at all at all i just i just like to hear that one or everybody's still

[2:54:44] Voice 9: um

[2:54:44] Trustee Borthwick: so yeah i mean i'm i'm uh i'm on the ferry advisory commission in my capacity as trustee and

[2:54:50] Trustee Borthwick: i uh run the bus service so i'm on the road a lot and i'm i you know used to drive for me demonstrate

[2:54:58] Trustee Borthwick: so i was across all the time you know on the colloquia and i've watched this route i live

[2:55:03] Trustee Borthwick: on the main drag i live on mcfarland road so i'm like getting all of that stuff coming right past

[2:55:08] Trustee Borthwick: my house i i think um in terms of like traffic buildup at brownfield bay over the course of

[2:55:16] Trustee Borthwick: summer having another kunitsa on route 22 has been great um like it that has massively reduced

[2:55:22] Trustee Borthwick: the amount of waiting that happens there just having that bigger ferry having that bigger

[2:55:25] Trustee Borthwick: capacity widens that bottleneck um my feeling and then i've expressed this at the fac

[2:55:32] Trustee Borthwick: is that the speeding question is not going to get resolved um

[2:55:38] Trustee Borthwick: over a short period of time because it's a cultural phenomenon at this point it doesn't

[2:55:43] it doesn't matter what the specifics of the situation are people still think that they need

[2:55:48] to race across um and that's you know and like even you

[2:55:54] Trustee Borthwick: know recently i've seen corby residents

[2:55:56] Trustee Borthwick: saying oh you know you know i've raced across and i still wound up behind you know people who

[2:56:03] Trustee Borthwick: got let off the ferry on the other end after me. So there's a cultural element. And also,

[2:56:12] Trustee Borthwick: I want to be clear, it's not just Hornby residents. They're definitely demonites whose speed, but the

[2:56:18] Trustee Borthwick: impetus and the drive to drive that quickly definitely is fueled by the desire to try and

[2:56:30] Trustee Borthwick: and get onto the ferry.

[2:56:31] Trustee Borthwick: So I'm concerned about what happens

[2:56:33] Trustee Borthwick: when the quinance goes off that route.

[2:56:36] Trustee Borthwick: You know, I think that's definitely

[2:56:37] Trustee Borthwick: going to impact things again.

[2:56:39] Trustee Borthwick: But in the quieter months,

[2:56:41] Trustee Borthwick: it's not really the problem.

[2:56:42] Trustee Borthwick: People race because they think

[2:56:43] Trustee Borthwick: they have to race

[2:56:44] Trustee Borthwick: because they think they have to race.

[2:56:46] Trustee Borthwick: That's been established

[2:56:47] Trustee Borthwick: as a cultural phenomenon.

[2:56:49] Trustee Borthwick: And I think with several years

[2:56:51] Trustee Borthwick: of larger capacity,

[2:56:52] Trustee Borthwick: yeah, maybe that would go down.

[2:56:54] Trustee Borthwick: The reality is, though,

[2:56:55] Trustee Borthwick: that I think that,

[2:56:56] Trustee Borthwick: and there's a drive

[2:56:58] Trustee Borthwick: from certain elements

[2:56:59] Trustee Borthwick: in the community to just increase the capacities of our ferries and that's never going you know

[2:57:05] Trustee Borthwick: increasing the capacity is never going to address the problems that we have in the interim and i

[2:57:12] Trustee Borthwick: mean i've talked with bc ferries people and i've you know i've had good conversations with i think

[2:57:16] Trustee Borthwick: there's some like uh you know real room for collaboration with some of the bc ferries people

[2:57:21] Trustee Borthwick: they do want to see a change but it's not their jurisdiction they have no control over what

[2:57:25] Trustee Borthwick: happens in the eye on the roads in between and it's not really their place to fix it um and

[2:57:30] Trustee Borthwick: while they undeniably have an influence on it um they can't really be held to account for how

[2:57:37] Trustee Borthwick: how drivers act that's the choices of individuals and it's it's a tricky one to unpick and yeah i

[2:57:44] Trustee Borthwick: mean i the other big piece of this discussion is this whole thing of there's a there's a large

[2:57:50] Trustee Borthwick: body of people who just whenever you know there's a lot of people who are saying yeah we need this

[2:57:53] Trustee Borthwick: other ferry. The other ferry could come from Buckley Bay or it could come from Little River.

[2:57:58] Trustee Borthwick: There's different ways to do it. Depending on the size of the ferry, it could go fewer times a day.

[2:58:03] Trustee Borthwick: There's all sorts of ways to solve that problem. The discussion that's had overwhelmingly at the

[2:58:07] Trustee Borthwick: FAC level and certainly comes from BC Ferries is that it's just not possible. There's no possible

[2:58:15] way to do it.

[2:58:16] Trustee Borthwick: I'm very frustrated with that narrative. I don't think it's got a lot of

[2:58:22] Trustee Borthwick: depth and usually the people who are making that argument really are the people who just sort of

[2:58:28] Trustee Borthwick: bring their hands of what's going to happen on the roads in between um not exclusively but that's

[2:58:33] that's a big part of the conversation um and expanding the bain sound connector and then

[2:58:39] all of the issues of the bain sound connector which is a whole other conversation um but but

[2:58:45] just expanding capacity is never going to solve the problems and we don't have the means to

[2:58:50] upgrade the infrastructure to the point where they could be speedways between uh

[2:58:54] Trustee Borthwick: and nor do we want

[2:58:55] Trustee Borthwick: to that's not that's not our thing and that that's what's housed in rocp um you know is this desire

[2:59:01] Trustee Borthwick: to reduce the amount of traffic across island and you know that's that's or you know at least keep

[2:59:07] Trustee Borthwick: it to a level that's that's reasonable so increasing the capacity ad nauseum and and you

[2:59:13] Trustee Borthwick: know it's on behalf or in service to an industry that doesn't benefit down in the slightest none

[2:59:19] Trustee Borthwick: None of that money stops here, which, you know, whatever, that shouldn't be the only thing.

[2:59:23] Trustee Borthwick: And I want to live in collaboration and want to facilitate the businesses and livelihoods of our neighbors on Airbnb because I think Airbnb is great.

[2:59:31] Trustee Borthwick: I love Airbnb. I've got lots of good people right out there.

[2:59:35] Trustee Borthwick: But we're paying the price for an industry in which we have no part and we get no benefit back from.

[2:59:43] Trustee Borthwick: and so I think it's really important that actually that this request for a direct ferry,

[2:59:48] Trustee Borthwick: even if it's just through the summer months, I think could make a huge difference. I don't think

[2:59:53] Trustee Borthwick: it would be an awful thing now that BC Ferries is like always going to say oh we don't have the

[3:00:00] boats we don't have the money we don't know they are facing mounting costs and all that sort of

[3:00:04] stuff and um they have a duty to these communities and it's not just

[3:00:10] Trustee Borthwick: um there's a lot of focus on

[3:00:12] Trustee Borthwick: serving the tourist industry but actually there's a duty they they take the place of our highways

[3:00:17] Trustee Borthwick: in terms of getting to the islands their infrastructure they're they're required

[3:00:21] Trustee Borthwick: um and there's a higher duty of care and i think there's problems with monopolies on that kind of

[3:00:28] Trustee Borthwick: of industry but but i i they there there is a duty to be responsive and responsible to our

[3:00:33] Trustee Borthwick: communities and we're the voice of our communities that say actually this is this is too much and

[3:00:39] Trustee Borthwick: it's dangerous and i've yeah i've seen people in accidents i i had to i had a friend's child's cat

[3:00:50] Trustee Borthwick: that i discovered that had been hit and i had to bring up to the house and do that sort of stuff

[3:00:54] Trustee Borthwick: but it's like these these uh these concerns are not um they're not frivolous uh and they're not

[3:01:01] Trustee Borthwick: made and a lot of the people who are who are you know speaking vocally here and and too and we've

[3:01:06] Trustee Borthwick: had rba's too we've talked about it too they're not the concerns of people who are just like

[3:01:11] Trustee Borthwick: complaining for the sake of complaining most of these people you'd never hear them

[3:01:15] say boo about anything for any reason um so it's it's indicative of a serious issue anyways

[3:01:24] Trustee Graham: frustration of course is that bc paris just says the same thing every time this has been asked

[3:01:29] Trustee Graham: 1995 i'm sure that local trust committee got the same answer no we can't do it but when they were

[3:01:37] Trustee Graham: here not that long ago and they brought all of their people and they even hired a communications

[3:01:42] Trustee Graham: company to to facilitate the discussion they were very very clear that we want to listen to you and

[3:01:49] Trustee Graham: And we want to find solutions.

[3:01:51] Trustee Graham: So that's what we hear at one end.

[3:01:53] Trustee Graham: But there isn't even an attempt to examine the possibility of going from Buckley Bay to Hornby.

[3:01:59] Trustee Graham: And there certainly isn't a pilot opportunity.

[3:02:02] Trustee Graham: Like, try it for a month.

[3:02:04] Trustee Graham: I mean, yeah, it might cost you a bit of money, but let's try it for God.

[3:02:08] Trustee Graham: Show us that your words mean something when you say you really want to hear us and you really want to find solutions.

[3:02:16] Trustee Graham: And the only one, as Trustee Bartholomew says, making the ferries bigger on either end just makes the amount of time that we have to stay off our roads that much longer because there'll be more cars flying across.

[3:02:32] Trustee Graham: And it's not cars.

[3:02:33] Trustee Graham: It's cars and trailers.

[3:02:34] Trustee Graham: There's SUVs and bicycles and cabins and God knows what.

[3:02:38] Trustee Graham: All that aid at Harvey.

[3:02:40] Trustee Graham: And we just think, as a community, for God's sakes, we want you to go to Harvey.

[3:02:45] Trustee Graham: And we really do.

[3:02:46] Trustee Graham: We just don't want you to go across them.

[3:02:48] Trustee Graham: It's as simple as that.

[3:02:50] Trustee Borthwick: And it's hurting Hornby too.

[3:02:52] Trustee Borthwick: Like the back house and the choke on that is brutal.

[3:02:57] Trustee Borthwick: If you want to get work done anytime between March and November on Hornby,

[3:03:03] Trustee Borthwick: like you pay a premium to get cement brought over.

[3:03:06] Trustee Borthwick: It's ridiculous.

[3:03:07] Trustee Borthwick: And if there was any alternative, it would, I mean,

[3:03:11] people are already backed up years for getting work to come over.

[3:03:15] and a

[3:03:16] Trustee Borthwick: lot of trades people from from courtney won't even go to orby um you know that it's it's

[3:03:21] Trustee Borthwick: you know yeah so this is i think it's to both of our benefits and there's certainly elements

[3:03:27] Trustee Borthwick: of community and industry who want to push it in a different direction but they're overwhelmingly

[3:03:32] Trustee Borthwick: not the ones who bear the brunt of of the the cost um so it's

[3:03:39] Trustee Graham: it's a tricky conversation what would

[3:03:41] Trustee Graham: would really help them is if Hornby joined them in their ask to BC Ferries to at least take the

[3:03:49] Trustee Graham: request seriously put some money into looking at what the scheduling would be looked like the cost

[3:03:55] Trustee Graham: and maybe even be brave enough to try it for a month or whatever if Hornby was on alongside with

[3:04:02] Trustee Graham: them and I think that we have maybe an opportunity a chance to have BC Ferries say okay fine we'll

[3:04:09] Trustee Graham: go try it. Because right now, we get nowhere. Anyway, that's our frustration. And we want

[3:04:16] Trustee Graham: you to be a partner. Okay, you

[3:04:19] Voice 9: want it to be a conversation. So let me speak.

[3:04:23] Voice 9: Sam, you can't speak anymore. You've already had your quota.

[3:04:27] Voice 9: It's my turn. I'm sorry. No, I want to address also the fact that in terms of

[3:04:33] Voice 9: a lot of people at speed across DEM and hormonites, they get so frustrated because

[3:04:39] Voice 9: because they're number three in the lineup and Hornby lineup and they suddenly

[3:04:43] Voice 9: get off and they're number 16, 15 and all the tourists get to go off ahead of

[3:04:48] Voice 9: them. And I'm hearing this all the time. Yes,

[3:04:50] Voice 9: there's that little sign saying that, you know,

[3:04:52] Voice 9: we don't board you the same way on and off, but we on,

[3:04:57] Voice 9: on Hornby ferry, you're, you're number three on, you're number three off.

[3:05:02] Voice 9: That's the way it is. But on your side, it's, it's totally willy nilly.

[3:05:05] Voice 9: And it's really frustrating to people. So my thing was like,

[3:05:08] Voice 9: why do we just forget these lane one and two screw it because it's not in order anyways put

[3:05:13] Voice 9: us all in you know if you arrive go in number one until number two a number of lane ones full number

[3:05:19] Voice 9: two maybe that might change you call it the culture i don't think it's the culture it's the

[3:05:23] Voice 9: wrong word i can't think of one now because i was up since four in the morning but maybe that might

[3:05:28] Voice 9: change the attitude in terms of speeding if if we realize we're all you know just because i think

[3:05:34] Voice 9: it's ridiculous that we have the hormie demo lineup it doesn't mean a thing anymore i can see

[3:05:38] Voice 9: in the summertime number six lane got off in front of me when i was number four and yeah and so you

[3:05:45] Voice 9: can see how that can boil boil you're on the ferry you get off and then nobody knows how to merge by

[3:05:50] Voice 9: the way and then and then once again it just riles people up and they want to get to hell

[3:05:56] Voice 9: across the island because they should have been the one first so i'm hearing that a lot i've

[3:06:02] Voice 9: experienced it a lot that's not an answer but i think that should be addressed frankly um if it's

[3:06:07] Voice 9: not going to be if it's willy-nilly then don't give us lane one and don't give you lane two let's

[3:06:12] Voice 9: just all have one free-for-all frankly and in terms of um i i don't really know how many i

[3:06:19] Voice 9: even put out exactly how many um what's the feeling for me in terms of a direct ferry i've

[3:06:25] Voice 9: randomly talked to people i just i get people just laughing at me and saying yeah that's such

[3:06:29] Voice 9: ridiculous what do you think stupid just like we we do have the capacity we have that you know the

[3:06:35] Voice 9: ramp for the other ferry it could go right around i hear it's it's not an issue with crew anymore

[3:06:41] Voice 9: long time ago it was they had to be certified a certain higher rate or something if they want

[3:06:46] Voice 9: went around crow island that's not an issue now but i would definitely you know try and get some

[3:06:53] Voice 9: sort of little survey or something in the paper or whatever just to find out what how many people

[3:06:58] Voice 9: will feel that way but as i said the very argument or the conversation is just the same as vacation

[3:07:04] Voice 9: rentals and um it's um because we did pass making vacation rentals illegal in september

[3:07:13] Voice 9: now we're waiting to hear from staff regarding the whole new provincial um sorry bylaws and

[3:07:22] Voice 9: etc etc how that's going to affect everybody but there's a huge lobbying group on oranby island as

[3:07:27] Voice 9: you know and it's backed by a committee uh and so there's a lot of people in the community that want

[3:07:34] Voice 9: to question why there's so much that that when i compare our committee with your committee

[3:07:40] Voice 9: it's completely different we're so focused on this one thing tourism which is absolutely

[3:07:46] Voice 9: ridiculous google hornby island you don't need to be marketing we don't need to put ourselves

[3:07:51] Voice 9: out there in fact i wish we could just pull that anchor and hide behind tech data sometimes

[3:07:55] Voice 9: times that'd be great yeah

[3:07:56] Trustee Graham: yeah

[3:07:58] Voice 9: and then i was also thinking well look i'm telling sam i'm going

[3:08:02] Voice 9: to really start talking a lot um that we

[3:08:05] Voice 9: are the only story other than you know there's quadra you

[3:08:09] Voice 9: know cortez quadra right other than that we're the only ones that have this thing but you know i've

[3:08:14] Voice 9: been to cortez i've stayed there for a couple times and uh you definitely don't speed across

[3:08:18] Voice 9: it's very leisurely going along quadra it's actually quite lovely and everybody's and they

[3:08:23] Voice 9: do have one day actually which was the day funny that we were leaving that had um priority boarding

[3:08:29] Voice 9: for cortez island like 15 cars but only one morning one week so yeah there's that's my uh

[3:08:37] Voice 9: conversation back to you i

[3:08:41] Trustee Graham: think this is unique in that cornby is world renowned as a destination

[3:08:47] Trustee Graham: in the summertime and so i think it needs to be looked at as a unique transportation situation

[3:08:54] Trustee Graham: You're right, we can't find any other examples that, I mean, Cortez doesn't sell itself as

[3:08:59] Trustee Graham: a gigantic holiday island, and Quadrant is so massive that any traffic that goes on the

[3:09:08] Trustee Graham: Quadrant, Amy or Cortez, is going to get lost anyway and doodle around Quadrant and enjoy

[3:09:13] Trustee Graham: Quadrant.

[3:09:13] Trustee Graham: But the direct route across them to the Bradley Bay area is too damn direct, and it really

[3:09:22] Trustee Graham: does impact.

[3:09:22] Trustee Graham: In fact, it's only the summertime.

[3:09:24] Trustee Graham: Other than that, it's really gentle.

[3:09:27] Trustee Graham: It's lovely.

[3:09:27] Trustee Graham: We barely notice the traffic increases.

[3:09:30] Trustee Graham: In the summer, it's insane.

[3:09:31] Trustee Graham: And it's only getting worse.

[3:09:33] Trustee Graham: I think the numbers prove that out.

[3:09:34] Trustee Graham: It just keeps getting more and more and more.

[3:09:37] Trustee Graham: I don't know how you guys can handle it.

[3:09:39] Trustee Graham: Because all we see is traffic.

[3:09:41] Trustee Graham: It's insane.

[3:09:42] Voice 9: We drink a lot in the winter.

[3:09:46] Voice 11: So, if the Commission wants to participate.

[3:09:49] Voice 11: yeah just you asked for the effects of um um the bigger ferry on hornby and one of the effects is

[3:09:57] Voice 11: they didn't match it on the weekend from denman so it's wonderful during the week for relative

[3:10:04] Voice 11: to what it used to be but on the weekend where they don't match up the double ferry

[3:10:09] Voice 11: you can you you have a basically a long lineup past the earth club and then it's a very unsafe

[3:10:15] Voice 11: road condition and bc ferries hasn't been putting people out of the flag and it's it's just quite

[3:10:20] Voice 11: unsafe so they they did it okay during the week but they didn't line it up to when the hornby

[3:10:25] Voice 11: people come back over the weekend or holiday mondays um so it's that's quite frustrating

[3:10:31] Voice 11: because it's quite dangerous just in terms of traffic yeah so i can i can speak to that a

[3:10:36] little bit so we we requested that as the the fec

[3:10:40] Trustee Borthwick: and bc ferries are just like we can't put

[3:10:42] Trustee Borthwick: put our employees off of our property at all just for insurance reasons or whatever and I just they

[3:10:48] Trustee Borthwick: had a contractor last year like this year they didn't have flaggers at gravity Bay which you

[3:10:53] Trustee Borthwick: know they didn't need with the higher capacity but the flagger they had in the previous year

[3:10:56] Trustee Borthwick: was phenomenal um Josh was fantastic and I personally I was of the opinion that we should

[3:11:04] Trustee Borthwick: just as an island hire him privately to manage the traffic across the island because he does

[3:11:08] Trustee Borthwick: a great job but um and like one of those days uh last year traffic was up into into the downtown

[3:11:16] Trustee Borthwick: gary of denman because the bc ferry at the bc baytown connector broke down until one in the

[3:11:21] Trustee Borthwick: morning and josh was coming home from having done his day of flagging and he kept the whole line

[3:11:26] Trustee Borthwick: like he found water he like he like found power for people to charge phones he like was there

[3:11:32] Trustee Borthwick: cheering people up doing all this stuff says but yeah no i mean and the the the question of like

[3:11:38] Trustee Borthwick: loading and unloading the the bain sound connector it gets brought up all the time and it's like

[3:11:43] Trustee Borthwick: we've tried to tell uh uh dc fairies as well and it's but i i ultimately and like alex i

[3:11:52] Trustee Borthwick: like i think we're very much we want to support what you've got going on over there too like we

[3:11:57] Trustee Borthwick: want to be working together um i think we're very lucky the four of us the four trustees

[3:12:02] Trustee Borthwick: these six trustees if we include uh tim and david but i i think we've got a good team here

[3:12:10] Trustee Borthwick: and i'm keen to see us work together as best we can always but yeah

[3:12:17] Voice 9: well sorry and as a member of

[3:12:19] Voice 9: the fair advisory committee um is there no hope in hell in terms of getting them to i mean as you

[3:12:26] Voice 9: said we'll just if we get enough people on both our islands saying we want you to try something

[3:12:31] Voice 9: we want to pilot we want something you can't just you know they said the bainstown connector was

[3:12:36] Voice 9: impossible too wasn't that the conversation at one point so um nothing's impossible ever no exactly

[3:12:41] Voice 12: well that's that's the thing where i get frustrated it's like bc ferris just says no we can't do it

[3:12:45] Voice 12: it's like yeah

[3:12:48] Voice 9: and as well i thought it's the most ridiculous decision because most of the rentals

[3:12:52] Voice 9: change over on either saturday or sunday so that ties in with also the depot being open so they

[3:12:59] Voice 9: They don't leave their garbage in the driveway.

[3:13:02] Voice 9: But yeah, so that was like a ridiculous decision

[3:13:05] Voice 9: that they chose not to run it on Saturday and Sunday.

[3:13:08] Voice 9: Yeah, yeah.

[3:13:09] Trustee Borthwick: We tried to feedback about that too.

[3:13:11] Trustee Borthwick: I think the excuse we got for there

[3:13:13] Trustee Borthwick: was that they just didn't have enough staff

[3:13:14] Trustee Borthwick: to run the second,

[3:13:20] Trustee Borthwick: because it was also the question

[3:13:21] Trustee Borthwick: of running the colloquium over here.

[3:13:24] Trustee Borthwick: And so they didn't have enough

[3:13:25] Trustee Borthwick: like full maritime staff to do it.

[3:13:28] Trustee Borthwick: and they hopefully that's going to shift there was a big legislative change in the maritime union

[3:13:35] Trustee Borthwick: uh in the last year so there's like hundreds and thousands of uh people who are qualified in the

[3:13:41] Trustee Borthwick: philippines and in the ukraine and who are all looking for work uh who can now come and work in

[3:13:48] Trustee Borthwick: canada they couldn't previously um so that's shifted so there's theoretically there's a big

[3:13:52] Trustee Borthwick: labor pool available it's still taking time for that to kick in but that's there has been a

[3:13:58] Trustee Borthwick: legislative shift there

[3:13:59] Voice 6: so at this point devon's looking

[3:14:05] Trustee Maude: at writing a letter well that's been

[3:14:07] Trustee Maude: so i i guess the the it's it goes over to hornby just to hopefully trustee allen can carry the ball

[3:14:18] Trustee Maude: and get your ltc maybe to coordinate with with the regional planning manager

[3:14:22] Trustee Maude: year uh to get a similar letter from barbie maybe work with your mla mp and

[3:14:30] Voice 6: get some political weight

[3:14:31] Voice 6: behind this and just see if we get some momentum going but it has to make sense to your community

[3:14:37] Voice 6: obviously yeah well

[3:14:40] Voice 9: i need to put some feelers out to see uh you know what's what is the appetite

[3:14:44] Voice 9: out there because um yeah i've got a huge appetite for that one but that's just me

[3:14:50] Voice 9: yeah yeah but um yeah so i'll try and i'll do that uh my our next ltc meetings december 13th but um

[3:15:01] Voice 9: i'm not going to really bring i'd rather see what the community i'll try and do something

[3:15:05] Voice 9: between then and now but i put as you know it's as you know sam when we have five jobs

[3:15:10] Voice 9: and it being a trustee it's

[3:15:11] Voice 8: not much

[3:15:12] Voice 9: time but

[3:15:13] Voice 8: i just want to know

[3:15:14] Voice 9: how would you do you feel

[3:15:16] Voice 9: that would be good it's just just to me to go back to the community see what the appetite is for

[3:15:22] Voice 9: how do they feel about the ferry how to direct ferry no ferry whatever

[3:15:28] Trustee Borthwick: yeah and i mean i think i think the the the thrust that i would go for is like look throw

[3:15:35] Trustee Borthwick: what you think is viable what you think is likely because the the where people shut me down when i

[3:15:41] Trustee Borthwick: bring up that that topic is that they're like oh we see fairies will never go for it and it's like

[3:15:45] Trustee Borthwick: like okay fine maybe they won't but like if they were yeah like what would that look like would

[3:15:50] Trustee Borthwick: that be benefit even if it was like four or five times a day but it was a big ferry you know and

[3:15:55] Trustee Borthwick: it would i mean for a lot of people that you know it means that they're not sitting on a place that

[3:16:00] Trustee Borthwick: really has no you know amenities for them to you know they sit here and you're in a car for a

[3:16:06] Trustee Borthwick: couple hours potentially like if instead you're going up to little river and there's you know

[3:16:11] Trustee Borthwick: there's stuff going on there's places you go through komox you can pick up your groceries

[3:16:14] Trustee Borthwick: and do whatever else on the way and then you come around like it could be that

[3:16:19] Trustee Borthwick: will never fly

[3:16:22] Voice 9: little river come on let's let's go to let's let's go up to camel river and take a ferry down there

[3:16:28] Voice 9: well again or

[3:16:30] Trustee Graham: to get the conversation started anyway if you

[3:16:32] Trustee Borthwick: can but yeah the big part is just

[3:16:34] Trustee Borthwick: like when people people will try to check that and also for what it's worth like if there's

[3:16:37] Trustee Borthwick: stuff we can do to support you Alex too like well

[3:16:41] Voice 9: I would like to know you're on a ferry

[3:16:42] Voice 9: advisory committee and there's a few Hornby Islanders on there are they all is there any

[3:16:48] Voice 9: one of them for a direct ferry has there been any mention about that because I'm not down there

[3:16:54] Voice 9: anymore yeah

[3:16:55] Trustee Borthwick: it's uh it's tricky to determine exactly what's happening on the Hornby side of

[3:17:01] Trustee Borthwick: things sometimes because of the nature of having a chair who is you know so involved in certain

[3:17:08] Trustee Borthwick: certainly elements of community.

[3:17:13] Trustee Borthwick: There's been a definite drive to be very focused

[3:17:16] Trustee Borthwick: on just expanding,

[3:17:18] Trustee Borthwick: getting rid of the main sound connector

[3:17:20] Trustee Borthwick: and expanding service.

[3:17:22] Trustee Borthwick: There isn't a lot of room for discussion

[3:17:24] Trustee Borthwick: for anything else that's written off

[3:17:26] Trustee Borthwick: as being totally unreasonable.

[3:17:31] Voice 6: Yeah, it's hard to say.

[3:17:32] Voice 6: I haven't had a chance to speak

[3:17:34] Voice 6: to any of the Hornby FAC people one-on-one.

[3:17:40] Voice 6: Yeah.

[3:17:40] Voice 6: Yeah,

[3:17:41] Voice 8: and

[3:17:42] Voice 6: I thought there

[3:17:43] Voice 9: was a bit of a motion there,

[3:17:44] Voice 9: motion is not a passing motion,

[3:17:46] Voice 9: but a activity in terms of the fair advisor committee

[3:17:50] Voice 9: looking at getting another chair.

[3:17:53] Voice 12: That was

[3:17:54] Trustee Borthwick: floated at one point,

[3:17:54] Trustee Borthwick: I'm not sure where it bore any fruit, yeah.

[3:18:00] Voice 9: Because I think that's a real conflict,

[3:18:01] Voice 9: but how it works is it was revolved,

[3:18:03] Voice 9: and so it was a trustee, then it was not a trustee,

[3:18:07] Voice 9: and then Tormie and then Demme was going back and forth

[3:18:09] Voice 9: in terms of who was chairing the committees.

[3:18:12] Voice 9: and it was sort of the luck of the draw, I guess.

[3:18:15] Voice 6: Does that make sense?

[3:18:18] Voice 9: So what are you guys going to do?

[3:18:20] Voice 9: So you're going to wait for us to do,

[3:18:22] Voice 9: Hornby to make our move

[3:18:25] Voice 9: or are you going to do another move?

[3:18:27] Voice 9: We've

[3:18:27] Trustee Graham: sent our letter, Alex.

[3:18:28] Trustee Graham: We've sent our letter.

[3:18:29] Trustee Graham: We haven't, we have not sent yet.

[3:18:31] Trustee Graham: We're proposing our letter.

[3:18:33] Trustee Graham: The motion has been made.

[3:18:34] Trustee Graham: So the wheels are turning slowly

[3:18:37] Trustee Graham: and the letter's on its way somewhere.

[3:18:40] Voice 17: Well, through the chair,

[3:18:41] Voice 17: is there uh thought to wanting to wait or get this letter out and then if needed i think we

[3:18:50] Trustee Graham: go into our community to uh to get the letter out because it's ours primarily we just wanted

[3:18:57] Trustee Graham: to know if there was any interest on importantly joining us because we're not going to back down

[3:19:02] Trustee Graham: on this

[3:19:03] Voice 6: one hi

[3:19:06] Voice 9: renee hi i just

[3:19:10] Voice 6: want to ask

[3:19:10] Voice 9: you um because i can't see you so i i would think

[3:19:14] Voice 9: i'd rather it probably better for me to just do a sort of private thing

[3:19:18] Voice 9: little survey random thing as opposed to making this whole local trust committee uh

[3:19:26] Voice 9: direction or what do you recommend i

[3:19:29] Voice 6: think i think

[3:19:30] Voice 17: it wouldn't um it wouldn't hurt to solicit

[3:19:33] Voice 17: community members as you would normally do when you hear a concern in your community

[3:19:38] Voice 17: and if you'd like bringing a motion back to your hornby ltc

[3:19:42] Voice 6: uh asking about a letter if that's

[3:19:49] Voice 6: something that comes up through those discussions when you talk to community members i still like

[3:19:56] Voice 9: an idea i still would like you know beyond the whole ferry thing i really think we need a

[3:20:00] Voice 9: hug fest hornby and damon and i don't want to forget that that somehow we got to do something

[3:20:06] Voice 9: else um it's almost like almost like community maybe we need a community community grant

[3:20:11] Voice 9: which is for for us because uh my friends because uh yeah because we're so close but

[3:20:20] Voice 9: yeah we're so far away you know and um as i wrote just recently it's not an umbilical cord it's a

[3:20:26] Voice 9: 16 foot retractable dog leash that's attached to us

[3:20:30] Voice 9: i think we could do we could do better than that um yeah so i i'd still like to have that uh

[3:20:39] Voice 9: you know something in the new year think about that nobody's forced to go to it but uh it'd

[3:20:45] Voice 9: be great if you guys could host it on your island yeah

[3:20:48] Voice 6: well we're happy to have you anytime

[3:20:50] Voice 9: so we can speed across and get to the

[3:20:56] Trustee Maude: Sam will pick you up

[3:20:57] Trustee Maude: with the bus

[3:20:58] Trustee Maude: I can do that

[3:21:02] Voice 6: alright

[3:21:02] Voice 9: well thank you for your time

[3:21:04] Voice 6: yeah

[3:21:04] Voice 9: sorry the internet

[3:21:05] Voice 9: didn't appear

[3:21:08] Voice 9: trustee Peterson but whatever

[3:21:10] Voice 6: yeah well

[3:21:11] Voice 6: this is the first of many hopefully

[3:21:15] Voice 9: yeah

[3:21:15] Voice 9: well thank you

[3:21:17] Voice 9: thank

[3:21:17] Voice 6: you so much

[3:21:19] Voice 9: first time I've ever been in this thing

[3:21:22] Voice 9: before

[3:21:23] Voice 9: it yeah anyways

[3:21:24] Voice 9: and uh have a good meeting

[3:21:27] Voice 6: thank you for everything all righty that was fun that

[3:21:32] Voice 6: was good did we finish your kitchen no we we now have the word for him thank you very much

[3:21:44] Voice 6: um

[3:21:45] Voice 17: if you could share i just wanted to prompt because this is the one of the first time

[3:21:51] Voice 17: first time for me that we've done a joint discussion um are there any

[3:21:55] Voice 17: potential motions

[3:21:57] Voice 17: you want to talk about with that recent item or not if the letter suffices unless

[3:22:07] Trustee Maude: we want to send

[3:22:08] Trustee Maude: something direct to hornby saying that's a folk we

[3:22:12] Voice 17: can absolutely copy or unsend horn

[3:22:15] Voice 17: we're going to be able to see a copy of the letter we

[3:22:18] Trustee Graham: can i got the sense from alex kind

[3:22:21] Trustee Graham: of wanted to try lightning to start with i know i

[3:22:25] Trustee Borthwick: have a feeling that if if like

[3:22:29] Trustee Borthwick: the situation is difficult on rb with this discussion yeah and i don't want to i don't

[3:22:34] want us to be incidentally shooting alex but um by by stirring the pot it's going to rile up

[3:22:41] certain people anyways

[3:22:42] Trustee Borthwick: um but i think we don't need to make trouble for alex

[3:22:46] Trustee Borthwick: let him let him use his feelers there and uh he he knows his community uh i would be inclined to

[3:22:54] Trustee Borthwick: trust him to to make those inquiries okay so thanks thank you for the opportunity to have it

[3:23:01] all right so we have active projects report um page 150 i don't think there's anything

[3:23:11] too substantial there no uh future projects report uh 151.52

[3:23:20] um i think that's just really for information yeah um anything

[3:23:30] Voice 6: else sort of left from this

[3:23:31] Voice 6: morning that we deal with i i thought we might get a question as to why

[3:23:39] Trustee Graham: are we not going to

[3:23:40] Trustee Graham: public hearing this afternoon but we didn't so that was great yeah the news got

[3:23:44] Voice 6: out yeah

[3:23:50] Voice 6: isn't

[3:23:50] Trustee Graham: it going to be placed on me on the wall that for

[3:23:55] Voice 17: the next for the new date for the public

[3:23:57] Voice 17: hearing yes

[3:23:58] Trustee Graham: today um

[3:24:00] Voice 17: i don't know when it'll be posted

[3:24:01] Trustee Graham: somebody didn't catch the listen and they

[3:24:05] Trustee Graham: show up i

[3:24:06] Voice 17: don't think we should probably

[3:24:10] Voice 17: post something somewhere it's been posted on the

[3:24:14] Voice 17: the website now yeah

[3:24:15] Trustee Borthwick: i think the word has been put out through the facebook but it's there but

[3:24:21] Trustee Borthwick: it's we can uh we could put a piece of paper up and just be like hey it

[3:24:25] Trustee Graham: would be nice to we need

[3:24:27] Trustee Graham: you know we had a piece of paper we could stick it on now otherwise it's going to be like a hand

[3:24:31] Trustee Graham: scroll yeah

[3:24:33] Voice 8: that's

[3:24:34] Trustee Graham: that's that's we're not

[3:24:41] Trustee Borthwick: No, it's

[3:24:42] Trustee Borthwick: more just like a physical note on the door, just to be like, hey, there's no meeting happening. Come back some other time.

[3:24:49] Trustee Borthwick: I think people will figure it out. I mean, if there's, if anybody

[3:24:52] Voice 6: has a note

[3:24:52] Trustee Borthwick: and they show up and there's nothing going on, they'll be able to say, yeah.

[3:24:58] Trustee Maude: So, next, it's very good of me to decide that we're going to do the art of the web, I guess, for next year. Is that a good idea?

[3:25:05] Trustee Maude: yeah

[3:25:05] Voice 17: that's what we were just um we are just working on the brand

[3:25:13] Voice 17: filtering

[3:25:14] Voice 6: down

[3:25:17] Voice 17: from trust counseling yeah yes

[3:25:19] Voice 17: and uh this is my first foreign

[3:25:23] Voice 17: that's

[3:25:23] Voice 6: got to be a complicated um

[3:25:25] Voice 17: so that we

[3:25:26] Voice 17: just got out of that at the end of last week

[3:25:29] Voice 17: um so our wms will be coming

[3:25:31] Trustee Maude: so so basically we're going to work out with the schedule we

[3:25:35] Trustee Maude: have right now so yeah we're probably pleased and you

[3:25:39] Voice 17: would have seen some questions from will

[3:25:41] Voice 17: and given your feedback if you haven't yet please

[3:25:44] Trustee Borthwick: send them here now

[3:25:45] Voice 17: yeah

[3:25:46] Trustee Borthwick: i'm not planning on going anywhere for the next like 12 years

[3:25:52] Voice 17: and

[3:25:53] Trustee Borthwick: i have internet now so i barely have to do this

[3:25:58] Voice 17: we just couldn't get them in on some of the next

[3:26:02] Voice 17: But

[3:26:02] Voice 6: like the end of January, I don't know if there will

[3:26:06] Trustee Maude: be a next meeting.

[3:26:11] Voice 17: But

[3:26:11] Trustee Maude: I do not...

[3:26:13] Trustee Maude: We'll be seeing them soon.

[3:26:15] Trustee Maude: I don't know if it's Lori Foster or who in the audience actually does the final schedule.

[3:26:22] Trustee Maude: It's

[3:26:22] Voice 17: an Excel sheet.

[3:26:23] Trustee Maude: I don't know how you ever, where you start or where you finish.

[3:26:28] Trustee Maude: Will

[3:26:28] Voice 17: has her own ways of helping us.

[3:26:32] Voice 17: Having

[3:26:33] Trustee Maude: Will as a substitute.

[3:26:34] Voice 17: So she's inbound.

[3:26:36] Trustee Maude: Yeah. We have many key staff that do things like that, but you know, you just go, how do you do that?

[3:26:44] Voice 4: Last time they included the spreadsheet. They included all the meeting and the holidays

[3:26:49] Voice 17: and all. So you'll get a version of that schedule as part of what's interesting.

[3:26:54] Voice 17: to really help with what's

[3:26:55] Trustee Maude: happening the difficulty is the north sometimes has to talk to the south

[3:27:00] Trustee Maude: and like for me i think i've had two sessions this year where i was on the road for three

[3:27:05] Trustee Maude: weeks i know maybe because they could simply say oh well that was fine but they didn't

[3:27:11] Trustee Maude: so it was so like we had um in september we had ubcm for a week we had trust council for a week

[3:27:21] But Trust Council Week, on the Monday,

[3:27:24] Trustee Maude: I had a man-on-one trust committee meeting.

[3:27:26] Trustee Maude: Three meetings at the Trust Council, and the Northender local trust committee,

[3:27:29] Trustee Maude: and on the following Tuesday, at Denver, and then at ECL Winston.

[3:27:34] Trustee Graham: And

[3:27:34] Trustee Maude: you're going, who can get this out?

[3:27:37] Trustee Maude: And they're going, but it weren't there, and it weren't there, but nobody had conjoined.

[3:27:43] So they're trying to work a little bit more breaks in.

[3:27:48] Trustee Graham: I tried to introduce the idea that very valuable staff members and chairs could work from home,

[3:27:57] Trustee Graham: and they went, oh, no.

[3:27:58] Trustee Graham: No, we couldn't possibly do that.

[3:28:01] Trustee Graham: I said, yeah, but we've done it, and it worked fine.

[3:28:03] Trustee Graham: No, no, no, no, no.

[3:28:05] Trustee Graham: Who was saying no?

[3:28:07] Trustee Graham: Every other trustee was there.

[3:28:08] Trustee Graham: Everybody.

[3:28:11] Trustee Graham: I'm the guy trying to save money around here.

[3:28:14] Trustee Graham: You heard that.

[3:28:18] Trustee Graham: i mean that seems like it would be great hello i have children

[3:28:22] Trustee Graham: but i think that's the whole thing is from an easy standpoint is i think everything's on the

[3:28:33] table now because there's north pander sort of was the ultimate of you know we did something

[3:28:40] Trustee Maude: something but we didn't do anything really well um and it is we need to to sort of reformat rethink

[3:28:48] Trustee Maude: and figure out how we do things but it's yeah anyhow shall we through the chair there

[3:28:57] Voice 17: was a

[3:28:58] Voice 17: prompt thing and before the lunch break before the break about a potential future project item or has

[3:29:05] Voice 17: that already been that

[3:29:06] Trustee Maude: was the hazardous waste thing do we want to sit on that for now i mean

[3:29:12] there's a lot of recommendations about it in the hapc report um and like

[3:29:16] Trustee Borthwick: there's a couple of things

[3:29:18] Trustee Borthwick: in the hapc report in terms of recommendations right off the bat that you know they want to

[3:29:23] see happen and i'm there's

[3:29:25] Trustee Borthwick: a lot of those that i'm like yeah these seem good these seem like

[3:29:27] Trustee Borthwick: five times but um i mean it seems like we should give narissa a chance to chew it over

[3:29:34] Trustee Borthwick: yeah okay so we'll go i think i think there's there's stuff to be worked into and i think we

[3:29:39] Trustee Borthwick: should talk about like because it'd be there and there's elements too which i'm looking at

[3:29:44] Trustee Borthwick: it and there's a recommendations like well some of these exist at the ltc level but some of these

[3:29:47] Trustee Borthwick: exist at the trust council level um so you know like talking about about you know human waste

[3:29:55] based, that's a VHAR decision.

[3:30:00] Trustee Borthwick: in terms of an advocacy piece we can request it but it should happen at the trust council level

[3:30:05] Trustee Borthwick: you have more weight um and then i think like uh there's talking about like trauma enforced

[3:30:10] Trustee Borthwick: training for for by law enforcement that's a trust council level request not an ltc request

[3:30:17] Trustee Borthwick: um so there's some events which live elsewhere but there's a lot that needs to be

[3:30:21] Trustee Graham: chewed up i'd

[3:30:22] Trustee Graham: rather introduce these changes as they become workable so that the community can see change

[3:30:27] Trustee Graham: change, change, change. Advocacy

[3:30:29] Trustee Graham: and, as you said, the whole bylaw

[3:30:31] Trustee Graham: enforcement, to me, it's a

[3:30:33] Trustee Graham: minor project. It requires careful

[3:30:35] Trustee Graham: thought and

[3:30:37] Trustee Graham: reports and discussion

[3:30:39] Trustee Graham: and I don't want it to

[3:30:41] Trustee Graham: stop all the easy, well,

[3:30:44] potentially easy things

[3:30:45] Trustee Borthwick: that could impact people's lives.

[3:30:47] Trustee Borthwick: Yeah. If there

[3:30:49] Trustee Borthwick: is, because there was talk about

[3:30:53] Trustee Borthwick: potentially looking

[3:30:54] Trustee Borthwick: at that sort of how bylaw enforcement

[3:30:56] Trustee Borthwick: is happening as a minor project

[3:30:57] Voice 6: or as a as a um having an abc to to look into that sort of stuff

[3:31:05] Trustee Borthwick: um i'm not interested in striking that now i know that's that's

[3:31:09] Voice 6: that's premature but um i'd love to

[3:31:12] sort of put that in in uh staff's mind um and renee and just like you know if you have any

[3:31:19] thoughts or suggestions on how that would work and

[3:31:21] Trustee Borthwick: whether it's appropriate and

[3:31:23] Trustee Borthwick: then how to do it how to do it in a way that's useful to us and useful to to to the organization

[3:31:29] as a whole i don't want to just like leave him and be throwing our weight around i want to make

[3:31:34] sure you're doing this way that's helpful yeah

[3:31:37] Trustee Graham: let's get one of these major projects finished

[3:31:41] Trustee Graham: farm farm plan yeah man man that would be great get that off our plate

[3:31:45] Trustee Graham: that time then we can start yeah

[3:31:48] Trustee Maude: but if you want this sort of a future project just sort of a

[3:31:51] Trustee Maude: placeholder or we're just going to keep it on our way to this house i think we can keep it on

[3:31:56] Trustee Maude: that

[3:31:56] Voice 6: will

[3:31:58] Voice 17: be an opportunity again in the new year when we reconfirm your priorities for your

[3:32:05] Voice 17: projects you're going to have to project some good time to play

[3:32:09] Voice 17: that that could be

[3:32:10] Voice 17: perfect

[3:32:10] Trustee Maude: perfect thank you all right so we don't know our meetings we just need to adjourn so

[3:32:16] Trustee Maude: So, till whatever.

[3:32:20] Voice 6: Thank you very much, Ari.

[3:32:21] Voice 6: Thanks, Chair.

[3:32:23] Voice 6: Thank you, Will.

[3:32:25] Voice 6: Welcome.

ADOPTED 
 
 
Denman Island ADOPTED 1 
Local Trust Committee Minutes 
November 14, 2023
 
 
Denman Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
November 14, 2023 
Denman Activity Centre 
1111 Northwest Rd, Denman Island, BC 
 
Members Present: David Maude, Chair  
 David Graham, Trustee  
 Sam Borthwick, Trustee  
   
Staff Present: Renée Jamurat, Regional Planning Manager  
 Warren Dingman, Bylaw Compliance & Enforcement Manager (attended 
electronically) 
 
 Narissa Chadwick, Island Planner (attended electronically)  
 Vicky Bockman, Recorder  
   
Others Present: Alex Allen, Hornby Island Trustee (attended electronically) 
Approximately 8 members of the public and no members of the media  
 
1. CALL TO ORDER 
"Please note, the order of agenda items may be modified during the meeting. Times are provided 
for convenience only and are subject to change.” 
Chair Maude called the meeting to order at 10:00 am. He acknowledged that the meeting was 
held on the territory of the Coast Salish First Nations. He welcomed the public, introduced 
himself, Local Trustees, staff and recorder. 
2. APPROVAL OF AGENDA 
By general consent the agenda was approved as presented. 
3. REPORTS 
3.1 Trustee Reports 
Trustee Borthwick expressed his appreciation for the Housing Advisory Planning 
Commission’s (HAPC) work and report on the Denman Island Housing Project referral. 
Trustee Graham reported on his attendance at the Comox Valley Regional District 
Committee of the Whole. He summarized topics discussed there, which included First 
Nations Reconciliation and an affordable and emergency housing action plan. He 
provided notes with more information from the meeting for the record. 

ADOPTED 
 
 
Denman Island ADOPTED 2 
Local Trust Committee Minutes 
November 14, 2023
 
3.2 Chair's Report 
Chair Maude reported on the following: 
 He expressed appreciation for staff member, Wil Cottingham, for the assistance 
she provides with the electronic meetings.  
 He reported that Executive Committee is reviewing the effective functioning of 
Trust Council including locations, number, and format of meetings. 
3.3 Electoral Area Director's Report-none 
4. PUBLIC COMMENTS 
 The HAPC Housing Report is impressive and supported. Items that might affect affordable 
housing that have not been addressed in the report include mapping software in the Islands 
Trust budget requests which will create more Development Permit Areas, and policies 
requiring applicants to provide security for Development Permits. The draft Housing Section 
of the revised Islands Trust Policy Statement includes a new policy, which will establish 
many new requirements. These new policies will require changes to the Official Community 
Plan (OCP) and Land Use Bylaw (LUB) and concern was expressed that these can be used to 
curtain affordable housing projects. 
 Two of the proposed Land Use Bylaw No. 186 Contraventions and Penalties listed in 
Schedule A of the Bylaw Enforcement Notice Amendment Bylaw, 2019, Amendment No. 1, 
2023 Staff Report were opposed: 1.3.5 Non Permitted Use in Any Zone – too vague and 
might be used against housing infractions; 2.1.2 Non Permitted Use of Dwelling for Vacation 
Rental/Paying Guests – paying guests might include those renting a room for housing.  
Bylaw Enforcement oversight is an ongoing concern; the Local Trust Committee (LTC) was 
asked to create a Standing Resolution to require Bylaw Enforcement to give 24-hours’ notice 
before conducting a site visit. 
 Support for the HAPC Final Report findings was expressed and the HAPC members were 
thanked for their hard work. 
 
5. DELEGATIONS - none 
6. MINUTES 
6.1 Local Trust Committee Minutes dated October 3, 2023 - for adoption 
By general consent the LTC minutes of October 3, 2023 were adopted. 
6.2 Section 26 Resolutions-Without-Meeting Report - none 
6.3 Advisory Planning Commission Minutes - none 
7. BUSINESS ARISING FROM MINUTES 
7.1 Follow-up Action List dated November 6, 2023 

ADOPTED 
 
 
Denman Island ADOPTED 3 
Local Trust Committee Minutes 
November 14, 2023
 
A Trustee requested a status update on the July 25, 2023 Activity no. 6: “Staff to send a 
letter to First Nations to identify how they would like to be engaged on Denman Island’s 
Housing Review Project.” 
o Planner Chadwick responded that this activity is in process. She reported that 
K'ómoks First Nation has requested a comprehensive package of requests for 
comments, including the Islands Trust Policy Statement, be forwarded as one 
package and not for each matter separately; and that respecting their request 
for engagement comments and working with this protocol is taking time.  
8. APPLICATIONS AND REFERRALS - none 
9. LOCAL TRUST COMMITTEE PROJECTS 
9.1 Denman Housing Advisory Planning Commission Reporting - Final Report 
HAPC Chair da Silva presented a document created to serve as a reading guide to the 
Final Report: “A Guide to the Denman Island Housing Advisory Planning Commission’s 
Final Report.” 
Discussion of the HAPC Final Report, Guide, and next steps included the following: 
 Chair Maude and Trustees thanked the HAPC members for their comprehensive 
work; 
 The difference between requirements for Accessory Dwelling Units and 
Secondary Dwelling Units and rationale for addressing them separately was 
clarified; 
 In Recommendation 3a of the report, Trustees suggested inserting the text 
“residential” after “combined” to read: Require a maximum combined 
residential floor area to minimize impacts of all housing; 
 There are many educational opportunities within the report that might translate 
into published information for the public; 
 Enforcement recommendations in the report might be best focused as a stand-
alone project; 
 HAPC inclusion in public discussions of the report was requested; 
 Distribution of the Final Report and Guide for community information was 
suggested prior to a Community Information Meeting (CIM); 
 Staff will provide an analysis of the Final Report including options and 
implications with consideration of public engagement in a LTC Special Meeting 
prior to a CIM; 
 A CIM would provide an opportunity to introduce the public to the report with 
visual aids there to help people understand the proposed policies. HAPC review 
of material being presented prior to the meeting was supported. 
 
 
 
 

ADOPTED 
 
 
Denman Island ADOPTED 4 
Local Trust Committee Minutes 
November 14, 2023
 
DE-2023-069 
It was MOVED and SECONDED, 
that the Denman Island Local Trust Committee receive the “Denman Island Housing 
Advisory Planning Commission Final Report of November 3, 2023” as well as “A Guide to 
the Denman Island Housing Advisory Planning Commission’s Final Report.” 
CARRIED 
 
DE-2023-070 
It was MOVED and SECONDED, 
that the Denman Island Local Trust Committee request staff print twelve or more copies 
of the Denman Island Housing Advisory Planning Commission Final Report of November 
3, 2023 and accompanying Guide to the Denman Island Housing Advisory Planning 
Commission’s Final Report for distribution to the Denman Island community.  
CARRIED 
 
DE-2023-071 
It was MOVED and SECONDED, 
that the Denman Island Local Trust Committee request staff post the Denman Island 
Housing Advisory Planning Commission Final Report of November 3, 2023, A Guide to 
the Denman Island Housing Advisory Planning Commission’s Final Report, and related 
correspondence to the Denman Island Projects web page. 
CARRIED 
 
DE-2023-072 
It was MOVED and SECONDED, 
that the Denman Island Local Trust Committee request staff to provide an analysis of 
the Housing Advisory Planning Commission recommendations and schedule a Special 
Meeting via Zoom at the beginning of 2024 to discuss options and next steps. 
CARRIED 
 
10. CORRESPONDENCE 
(Correspondence received concerning current applications or projects is posted to the LTC 
webpage) 
10.1 Email dated September 28, 2023 from S. Small regarding Support of Advisory Planning 
Commission's Recommendations for Short-Term Vacation 
Received for information. 
11. REPORTS 
11.1 Trust Conservancy Report - none 
11.2 Applications Report dated November 6, 2023 

ADOPTED 
 
 
Denman Island ADOPTED 5 
Local Trust Committee Minutes 
November 14, 2023
 
A Trustee commented that concerns have been heard regarding the work to stabilize 
the environmentally sensitive shoreline at Gravelly Bay. It was pointed out that BC 
Ferries application DE-DVP-2023.1 does not involve the terminal expansion. 
11.3 Trustee and Local Expense Report dated August, 2023 
Received for information. 
11.4 Adopted Policies and Standing Resolutions 
 Status of Policy No. 6a) regarding introduction of Trustees and staff and providing an 
update of current projects and advocacy activities to First Nations was requested. 
Staff will research current status. 
 Policy No. 8’s Cumulative Total of Residential Densities Remaining requires 
updating. 
 Concern was expressed that Policy No. 10 initiated in 2021 regarding visitor 
accommodation is a temporary policy until the regulation is reviewed. Addressing 
this regulation might be considered when there is capacity to undertake a new 
project in the work program. 
11.5 Local Trust Committee Webpage 
In discussion of agenda item 9.1, the LTC requested that staff post the Denman Island 
Housing Advisory Planning Commission Final Report of November 3, 2023, A Guide to 
the Denman Island Housing Advisory Planning Commission’s Final Report, and related 
correspondence to the Denman Island Projects web page. 
11.6 Residential Density Bank Update - verbal update 
Planner Chadwick confirmed that the remaining cumulative total of residential densities 
remaining in the Residential Density Bank is seven. 
DE-2023-073 
It was MOVED and SECONDED, 
that the Denman Island Local Trust Committee adopt the following Standing Resolution 
with respect to the available residential densities resulting from Section E.1, policy 11 
and Appendix D, “Residential Density Bank” of the Denman Island Official Community 
Plan:  
Whereas the Local Trust Committee sets out the current available residential densities 
in this density register and that the register be updated from time to time to show 
additions and withdrawals as they occur:  
a. The Denman Island Official Community Plan “Residential Density Bank” in Appendix 
D has last added or transferred to the bank on February 7, 2023 and has a 
cumulative total of residential densities of 7; 
b. The Denman Island Official Community Plan Housing Policy 11 in Section E.1 allows 
for a residential density increase of approximately 5 percent beyond that permitted 
by existing zoning at the time of adoption of the Official Community Plan on May 15, 
2009 to accommodate zoning amendments for special needs and affordable 

ADOPTED 
 
 
Denman Island ADOPTED 6 
Local Trust Committee Minutes 
November 14, 2023
 
housing, secondary dwelling units approved by the Denman Island Local Trust 
Committee under Temporary Use Permit and site specific zoning amendment 
applications under Policy 29 of Section E.1 
CARRIED 
 
11.7 Bylaw Enforcement Notice Amendment Bylaw, 2019, Amendment No. 1, 2023 - Staff 
Report 
Bylaw Compliance and Enforcement Manager Dingman presented the Staff Report that 
asks the LTC to consider amendments to the contravention schedule for the Denman 
Island Bylaw Enforcement Notification Bylaw, 2019 and enforcement options to provide 
additional oversight for the system. 
DE-2023-074 
It was MOVED and SECONDED, 
that the Denman Island Local Trust Committee request regular reporting from the Bylaw 
Compliance & Enforcement Manager so that the Local Trust Committee can review and 
prioritize enforcement and enforcement resources. 
CARRIED 
 
Discussion followed on the proposed amendments to the contraventions and penalties 
Schedule A: 
 Trustees expressed concern that including 1.3.5 “Non Permitted Use in Any 
Zone” in the contravention schedule was too broad and might be used for any 
bylaw infraction.  
 The purpose of inclusion of 1.3.5 “Non Permitted Use in Any Zone” was 
explained by Bylaw Compliance & Enforcement Manager Dingman as a tool to 
prohibit environmental contraventions such as dumping of waste on land or in 
water not specifically addressed in the LUB. 
 Adding a regulation to the LUB to address dumping of waste on land or in water 
might be considered as a future project. 
 
DE-2023-075 
It was MOVED and SECONDED, 
that the Denman Island Local Trust Committee request staff to amend the proposed 
Denman Island Land User Bylaw No. 186 Contraventions and Penalties Schedule A to 
remove Bylaw Section 1.3.5 but adopt the remaining Bylaw sections. 
CARRIED 
DE-2023-076 
It was MOVED and SECONDED, 
that the Denman Island Local Trust Committee rescind third reading of Bylaw No. 247, 
cited as “Denman Island Local Trust Committee Bylaw Enforcement Notifications Bylaw, 
2019, Amendment No. 1, 2023.” 
CARRIED 

ADOPTED 
 
 
Denman Island ADOPTED 7 
Local Trust Committee Minutes 
November 14, 2023
 
DE-2023-077 
It was MOVED and SECONDED, 
that Bylaw No. 247, cited as “Denman Island Local Trust Committee Bylaw Enforcement 
Notification Bylaw, 2019, Amendment No. 1, 2023,” be amended by replacing the 
original Schedule A with the amended revised Schedule A, Denman Island Land Use 
Bylaw No. 186 Contraventions and Penalties, submitted with this Staff Report dated 
October 3, 2023. 
CARRIED 
DE-2023-078 
It was MOVED and SECONDED, 
that the Denman Island Local Trust Committee Bylaw No. 247, cited as “Denman Island 
Local Trust Committee Bylaw Enforcement Notification Bylaw, 2019, Amendment No. 1, 
2023,” be read a third time. 
CARRIED 
DE-2023-079 
It was MOVED and SECONDED, 
that the Denman Island Local Trust Committee Bylaw No. 247, cited as “Denman Island 
Local Trust Committee Bylaw Enforcement Notification Bylaw, 2019, Amendment No. 1, 
2023,” be forwarded to the Secretary of the Islands Trust for approval by the Executive 
Committee. 
 
In discussion, Trustee Borthwick expressed his frustration that this work was not previously forwarded 
to the Executive Committee in a timely manner, and objected to the process that did not immediately 
inform the Local Trust Committee of feedback. 
CARRIED 
 
DE-2023-080 
It was MOVED and SECONDED, 
that the Denman Island Local Trust Committee adopt a Standing Resolution that Bylaw 
Enforcement personnel give a minimum of 24 hours notice before conducting a site visit 
and that they schedule a time with the property owner. 
CARRIED 
 
In discussion, Bylaw Enforcement Compliance & Enforcement Manager Dingman pointed out that Bylaw 
Enforcement staff do follow the existing law that a dwelling inspection requiring entry into a residence 
requires 24 hours notice and obtaining the occupant’s consent, noting that most of their work involves 
land inspections with in-residence inspections rarely occurring. There are occasional necessary 
exceptions requiring on-site serving a letter of notice of a future inspection. 
 
12. CLOSED MEETING 
12.1 Motion to Close the Meeting 
 

ADOPTED 
 
 
Denman Island ADOPTED 8 
Local Trust Committee Minutes 
November 14, 2023
 
DE-2023-081 
It was MOVED and SECONDED, 
that the meeting be closed to the public in accordance with the Community Charter, 
Part 4, Division 3, s.90(2)(b) for the purpose of considering: 
 (b) the consideration of information received and held in confidence relating to 
negotiations between the municipality and a provincial government or the 
federal government or both, or between a provincial government or the federal 
government or both and a third party 
and that the Recorder and Staff attend the meeting. 
CARRIED 
The meeting closed to the public at 12:45 pm. 
12.2 Recall to Order 
The meeting was recalled to order at 1:45 pm. 
13. NEW BUSINESS 
13.1 Joint Discussion with Hornby Island Local Trust Committee on mutual BC Ferries 
Concerns 
Discussion among Denman Island Trustees and Hornby Island Trustee Allen included the 
following points: 
 The Denman Island LTC is drafting a letter to BC Ferries advocating for direct 
sailings to Hornby Island in response to the Denman Island Community’s 
ongoing concern with Hornby traffic speeding across the island causing unsafe 
conditions. 
 The larger ferry capacity is helping with the vehicle backup at Gravelly Bay; 
however, is not resolving the speeding problem. 
 Denman Island has advocated for this change for many years with BC Ferries 
and has recently discussed with the Ferry Advisory Committee with no success. 
 Hornby Islanders are frustrated with the boarding and offloading 
inconsistencies. Perhaps discontinuing the Hornby Island lane designation might 
reduce the perceived need to speed. 
 The Denman Island LTC solicited input as to the Hornby Island community’s 
position on the issue of a direct sailing to Hornby Island. 
 If Hornby Island joins Denman Island with their request that BC Ferries research 
a direct sailing schedule and cost for a trial period it might strengthen the 
initiative. 
 Trustee Allen commented that the Hornby Island community is divided on the 
issue of a direct sailing. To gather more information, he offered to canvas the 
Hornby Island community on an informal basis and, if a direct sailing is 
supported, could bring a motion to the Hornby Island LTC for action. 
14. WORK PROGRAM 

ADOPTED 
 
 
Denman Island ADOPTED 9 
Local Trust Committee Minutes 
November 14, 2023
 
14.1 Active Projects Report dated November 6, 2023 
Received for information. 
14.2 Future Projects Report dated November 6, 2023 
Received for information. 
15. UPCOMING MEETINGS 
15.1 Next Regular Meeting To Be Decided 
16. ADJOURNMENT 
By general consent, the meeting was adjourned at 2:27 pm. 
 
 
_________________________ 
David Maude, Chair 
 
Certified Correct: 
 
 
_________________________ 
Vicky Bockman, Recorder