Islands Trust Regional Planning Committee regular meeting, November 15, 2023

[0:00:00] Voice 9: get going there's there's peter now and

[0:00:10] Voice 8: we are broadcasting the live streaming now

[0:00:14] Trustee Patrick: all right um i'm laura patrick trustee elected on salt spring and chair of the regional planning

[0:00:20] Trustee Patrick: committee and i'd like to call this meeting of the regional planning committee to order

[0:00:26] Trustee Patrick: always begin with acknowledging how fortunate we are to be able to be meeting and gathering

[0:00:30] Trustee Patrick: all across the Coast Salish territories of these islands.

[0:00:37] Trustee Patrick: And I'm very honored and pleased to see this week,

[0:00:40] Trustee Patrick: a number of our peers on our islands are scrambling

[0:00:45] Trustee Patrick: to get their applications in for BC housing finance

[0:00:50] Trustee Patrick: for some projects.

[0:00:52] Trustee Patrick: And every one of them has housing agreements

[0:00:55] Trustee Patrick: that give preference to indigenous people

[0:01:00] Trustee Patrick: people returning to the islands. And I think that's wonderful to see and only more to come.

[0:01:07] Trustee Patrick: Before I move to the agenda, I have to warn you that I've been watching a lot of proceedings at

[0:01:12] Trustee Patrick: the BC legislature this last few weeks. What struck me is the length of time that the MLAs

[0:01:18] Trustee Patrick: take to have passionate speeches about their communities and their responses to legislative

[0:01:24] Trustee Patrick: legislative change. So I want to kick off this meeting and put it into context. So that's why

[0:01:32] Trustee Patrick: I wanted to warn you. It might be a little bit longer than I'd like, but I think I want to set

[0:01:35] Trustee Patrick: some context for this meeting. When I decided to go for the chair role for this group, I wanted

[0:01:42] Trustee Patrick: this committee to be different. We had a new director of planning services, and we have what

[0:01:49] Trustee Patrick: what I believe are the best trustees as committee members.

[0:01:53] Trustee Patrick: And I wanted to leave business as usual behind

[0:01:55] Trustee Patrick: and demonstrate that we can provide recommendations

[0:01:59] Trustee Patrick: that modernize how planning services are delivered

[0:02:01] Trustee Patrick: at the Islands Trust.

[0:02:03] Trustee Patrick: And when I say delivered,

[0:02:04] Trustee Patrick: I mean that this agency is doing

[0:02:06] Trustee Patrick: proactive community planning.

[0:02:12] Trustee Patrick: Many of you may have seen or should have seen

[0:02:14] Trustee Patrick: the CMHC housing supply report that was done

[0:02:18] Trustee Patrick: for Southern Gulf Islands last year.

[0:02:21] Trustee Patrick: if you haven't you should it has a conversation in there about the islands trust preserve and

[0:02:26] Trustee Patrick: protect mandate and it and it recognizes that there's some misalignment that housing groups

[0:02:33] Trustee Patrick: that are working for housing aren't trying to do it uh by harming the environment they're simply

[0:02:41] Trustee Patrick: trying to respond to housing that we need um that's out of out of uh sync with our community

[0:02:48] Trustee Patrick: need and do it in a way that is absolutely respectful of the mandate of the

[0:02:52] Trustee Patrick: Island's trust and preserving the environment.

[0:02:55] Trustee Patrick: So I really encourage you to read that report and the outcome of that,

[0:02:58] Trustee Patrick: because that's, you know, that's what many believe they are, you know,

[0:03:03] Trustee Patrick: they're frustrated and they think that, you know, we are out of sync.

[0:03:11] Voice 9: And, and so today we're going to

[0:03:19] Trustee Patrick: be reviewing the housing toolkit,

[0:03:20] Trustee Patrick: a project that was initiated by staff and absorbed by this committee and

[0:03:24] Trustee Patrick: and squeezed into the interim strategic plan.

[0:03:27] Trustee Patrick: I said, this is not the first housing toolkit.

[0:03:31] Trustee Patrick: There's been a long history of study

[0:03:32] Trustee Patrick: in previous toolkits that have been out there.

[0:03:37] Trustee Patrick: 2003, options for affordable housing

[0:03:39] Trustee Patrick: for new solutions to the housing crisis

[0:03:41] Trustee Patrick: in the Islands Trust area.

[0:03:43] Trustee Patrick: 2010, the Islands Trust Community Housing Toolkit,

[0:03:46] Trustee Patrick: a guide to tools available to support the development

[0:03:49] Trustee Patrick: of affordable housing in the trust area.

[0:03:51] Trustee Patrick: 2016, affordable housing in the trust area.

[0:03:53] Trustee Patrick: and then also community housing in the trust area.

[0:03:57] Trustee Patrick: And then 2019 affordable housing in the trust area

[0:04:00] Trustee Patrick: baseline report and a strategic actions.

[0:04:07] Trustee Patrick: So I have a few questions.

[0:04:08] Trustee Patrick: I wanna have a question for you here.

[0:04:10] Trustee Patrick: How many of you members here are promoting

[0:04:13] Trustee Patrick: unlimited growth on your islands,

[0:04:15] Trustee Patrick: looking for more retirees and second home buyers

[0:04:17] Trustee Patrick: to flood into your islands?

[0:04:18] Trustee Patrick: How many of you raise your hands?

[0:04:21] Trustee Patrick: Oh, I didn't think so.

[0:04:22] Trustee Patrick: So how many of you are just trying to get some basic housing other than the traditional single family home established to keep your island a diverse, healthy community?

[0:04:34] Voice 10: Yeah.

[0:04:35] Trustee Patrick: So I think that's important.

[0:04:38] Trustee Patrick: And I want staff to hear that.

[0:04:42] Trustee Patrick: We're all, I think, on the same grounds.

[0:04:44] Trustee Patrick: And that's what we're trying to do.

[0:04:47] Trustee Patrick: Toby, Lisa, and I worked on a draft letter for Minister Kaelin that was directed out of our trust programs, and we said rural islands cannot absorb significant population increases, but must maintain housing options to serve a broad spectrum and to maintain healthy communities.

[0:05:05] Trustee Patrick: communities. For those who call Islands Trust area home, a triple whammy of inflation, lack of

[0:05:11] Trustee Patrick: services, and lack of housing options due to gentrification means many island communities are

[0:05:15] Trustee Patrick: in crises. Island communities have a severe shortage of housing with little to no rental

[0:05:21] Trustee Patrick: options, and the Islands Trust Council has declared a housing equity workforce crisis

[0:05:26] Trustee Patrick: and made it a priority to address the issue. I also encourage you to go read

[0:05:34] Trustee Patrick: Adam Olson's speech that he gave on November 7th in the Hansard begins around 1.50 p.m.

[0:05:42] Trustee Patrick: Two hours nearly he spoke on housing.

[0:05:46] Trustee Patrick: But I'll read one sentence because he says,

[0:05:49] Trustee Patrick: I think the summary for those who don't want to hang around for the next two hours

[0:05:55] Trustee Patrick: is that we're getting exactly the results of the system we've created and nurtured.

[0:06:03] Trustee Patrick: That was a brilliant summary statement.

[0:06:06] Trustee Patrick: So I really encourage you to go read his entire speech

[0:06:09] Trustee Patrick: because he draws in hundreds of years of history

[0:06:12] Trustee Patrick: of this country and the housing problem.

[0:06:16] Trustee Patrick: And it's really amazing.

[0:06:19] Trustee Patrick: So that's with that thought today,

[0:06:21] Trustee Patrick: it's I want us to come to an understanding

[0:06:25] Trustee Patrick: between ourselves and staff on what the problem is

[0:06:29] Trustee Patrick: and how we're trying to address it

[0:06:32] Trustee Patrick: and that there isn't an easy path

[0:06:35] Trustee Patrick: and that we can only do it through creativity and innovation and it's with that mindset and i hope

[0:06:41] Trustee Patrick: members are generally in agreement today that that's the mindset that we're coming to this

[0:06:47] Trustee Patrick: the challenges that we we face here in the islands so with that we have an agenda before us

[0:06:54] Trustee Patrick: um are there any additions or changes that we'd like to make to the agenda i

[0:07:02] Voice 9: see uh director sir

[0:07:04] Voice 9: Mac.

[0:07:06] Voice 14: Good morning, Madam Chair, and good morning, everybody. I just wanted to point out that

[0:07:12] Voice 14: we had discussed, Laura, the addition of the evaluation of LTC business cases, and it didn't

[0:07:19] Voice 14: make it on this agenda. That was primarily my fault of just filing it in the wrong spot,

[0:07:23] Voice 14: and I apologize for that, but you do have a very busy agenda, and we can bring it forward next

[0:07:28] Voice 14: time. So, I just wanted to let you know that it was a human error that caused it not to be here,

[0:07:33] Voice 14: but i don't think you're going to miss it because you're going to be so busy all

[0:07:37] Trustee Patrick: right i know i did

[0:07:39] Trustee Patrick: look at uh thinking if there's any way to reorder the agenda today but i was like there was just no

[0:07:44] Trustee Patrick: way to make it better i think so as we get into items if we find we have an item that's absorbing

[0:07:49] Trustee Patrick: a lot of our time and keeping us from something maybe we can park it and come back to it if we

[0:07:53] Trustee Patrick: think something else is more important so i'll be looking to members to to raise that you know

[0:07:58] Trustee Patrick: it's okay to say let's let's you know maybe stew on this conversation for a little bit if we're in

[0:08:03] Trustee Patrick: a circle and go on to the next item on the agenda because there is a lot to be done here with that

[0:08:10] Trustee Patrick: can i approve the agenda through general consent being head nodding so thank you very much

[0:08:17] Trustee Patrick: um we always have a public comment period in our but we have zero attendees in the uh thing so that

[0:08:23] Trustee Patrick: that takes care of that there are no delegations today or correspondence so that moves us on to

[0:08:28] Trustee Patrick: of the minutes of uh of our september 6th meeting are there any additions or corrections that need

[0:08:35] Trustee Patrick: to be made to the minutes uh trustee

[0:08:40] Voice 3: elliott um actually no corrections or additions um but as i

[0:08:44] Voice 3: was reading them through i wondered if we might if it might be possible to have the minutes

[0:08:50] Voice 3: within a month of rpc and have them adopted by rwm because um some of the conversations are

[0:08:59] Voice 3: important and we need to be reminded of what we discussed and carry them forward into our

[0:09:05] Voice 3: community conversations but i don't know if that's um feasible i

[0:09:09] Trustee Patrick: think it is very feasible staff have

[0:09:11] Trustee Patrick: been good i could say it's probably me that's been the biggest cog because i my schedule can

[0:09:16] Trustee Patrick: can i just ask um uh robert i think it's robert that sends out the minutes could you make sure

[0:09:22] Trustee Patrick: sure you copy um our our vice chair uh sam bothrick on on that email when the minutes go out

[0:09:29] Trustee Patrick: and um and sam if um if i'm being sluggish uh and you've got time one of us between the two of us

[0:09:36] Trustee Patrick: we'll try to move it on as quickly as we can thank you i see a thumbs up from sam so um we should be

[0:09:43] Trustee Patrick: able to get that out earlier um absolutely okay with that then can we approve the minutes through

[0:09:50] Trustee Patrick: general consent i'm seeing nods of heads so great um so that moves us on to our business so we're

[0:10:01] Trustee Patrick: going to get right into into the workflow here uh 7.1 um i did staff gave me a briefing a couple

[0:10:10] Trustee Patrick: weeks ago um on this and um what we asked is that so there's a briefing in here and then they'll

[0:10:16] Trustee Patrick: give us a demonstration and i'll turn this over to staff thank

[0:10:23] Voice 18: you madam chair i'll uh start off the

[0:10:25] Voice 18: summary of the briefing for this item this is the suitable land analysis mapping um so i'm going to

[0:10:33] Voice 18: give it just a quick overview and uh then i'm going to turn it over to william sholba who's

[0:10:38] Voice 18: going to actually do a demo demonstration walk you through a demonstration of a prototype map

[0:10:44] Voice 18: map that we've been working on yeah first of all I'd like to just acknowledge the work that's been

[0:10:50] Voice 18: done by other staff on this project Jackie O'Neill who's been instrumental in getting the map various

[0:10:58] Voice 18: versions of the map prepared William's input Barb Dashwood as well and Mark who is got initiated

[0:11:08] Voice 18: initiated this project before he left so the briefing to summarize basically it summarizes

[0:11:14] Voice 18: the mapping tool and the purpose of the tool the lands suitable land analysis is a mapping

[0:11:25] Voice 18: tool that can provide insight into lands or locations that are more or less suitable for

[0:11:32] Voice 18: residential development some of the principles that have been incorporated into this include

[0:11:38] Voice 18: include that it uses existing and available mapping data so there's no new mapping that's

[0:11:45] Voice 18: been acquired for this it's all just an existing mapping data sets uh it's mapping data sets that

[0:11:53] Voice 18: are available to most local trust areas have been incorporated into the into the model prototype

[0:12:00] Voice 18: model and mapping that's relevant to most local trust areas it's also flexible other mapping data

[0:12:08] Voice 18: data layers can be added for specific local trust areas, or in the future, if new mapping is acquired.

[0:12:18] Voice 18: The weight that's given to each mapping layer in this model can be adjusted easily and transparently. If you look at the table that's attached to the briefing, you'll see that the weighting is pretty straightforward.

[0:12:32] Voice 18: The tool is intended to be fairly easy to understand.

[0:12:36] Voice 18: that you'll see in the demonstration.

[0:12:38] Voice 18: The different layers can be turned on and off

[0:12:40] Voice 18: so you can see each of the layers.

[0:12:43] Voice 18: And the weighting, like I said, is straightforward

[0:12:47] Voice 18: and should be clear to understand.

[0:12:50] Voice 18: In other words, it's not like a black box

[0:12:53] Voice 18: in which data is fed in and then output is spat out,

[0:12:58] Voice 18: but you can't really comprehend how you've got

[0:13:00] Voice 18: from the beginning to the end.

[0:13:04] Voice 18: Some of the existing data layers have internal classifications or they've combined additional data into a single layer and William will probably talk about some of that.

[0:13:18] Voice 18: As a starting point, we've weighted most of the layers at 10%, a couple of higher, a couple of lower, but that's just used as a starting point.

[0:13:30] Voice 18: the predominantly ecosystem and groundwater related mapping data sets but there are some

[0:13:35] Voice 18: others as you'll see steep slope hazard and a transportation related one and shoreline

[0:13:40] Voice 18: like i said other layers can be added either for specific local trust areas where there's

[0:13:45] Voice 18: additional mapping available or as new mapping is acquired and the the output or the product

[0:13:53] Voice 18: act really is a single suitability map that's intended to be fairly intuitive um to understand

[0:13:59] Voice 18: it's basically what you might call a heat map shows more or less suitable areas for residential

[0:14:06] Voice 18: development now the example or prototype that we used is north pender um number of reasons i put

[0:14:13] Voice 18: some in the briefing note why we use north pender we're using that as the as the sample or example

[0:14:18] Voice 18: example um next steps are to incorporate feedback that we get today at this meeting from regional

[0:14:27] Voice 18: planning committee members other staff and some outside experts that we're hoping to connect with

[0:14:33] Voice 18: in the next few weeks and then to finalize the finalize the model and then to start to apply

[0:14:39] Voice 18: it initially to support ongoing housing projects on those islands that have housing projects as their top priorities.

[0:14:52] Voice 18: Like I said, William's going to walk you through the demonstration of the layers and hopefully there'll be lots of questions and comments.

[0:15:02] Voice 18: And with that, William, if you're ready,

[0:15:04] Voice 9: I'll turn it over to you.

[0:15:06] Voice 9: you hi sorry i'm i'm

[0:15:23] Voice 1: on my i'm on my single screen here so i am okay i am going to attempt to do this

[0:15:37] Voice 8: william do you need to share your screen i'll stop sharing it i

[0:15:41] Voice 19: i do need to share my screen yes

[0:15:44] Voice 19: Okay share screen and remote

[0:15:53] Voice 9: desktop. Okay do

[0:16:03] Voice 1: you see my screen with North Pender on here? So

[0:16:10] Voice 1: hi everybody, it's a pleasure to be with you today. I'm going to go through the

[0:16:21] Voice 1: the different layers on the suitable land analysis here

[0:16:27] Voice 1: for North Pender.

[0:16:30] Voice 1: I am going to leave North Pender at this viewpoint.

[0:16:36] Voice 1: If we wanna cruise down and see

[0:16:40] Voice 1: like the Southern part of the Island, we can do that.

[0:16:42] Voice 1: But I think for the time being,

[0:16:44] Voice 1: I'll maybe

[0:16:45] Voice 1: center it like that.

[0:16:47] Voice 1: So you can get a little bit of magic lake on the bottom.

[0:16:49] Voice 1: Um, so, uh, and Robert is here to, to support me if I'm saying anything out of step.

[0:16:57] Voice 1: So, uh, this is the, uh, the, the, the final land suitability analysis layer.

[0:17:07] Voice 1: Um, uh, as Robert mentioned, there's, there's several layers that go into this analysis.

[0:17:15] Voice 1: And one of them is there's 3 themes, and one of the themes is environmental.

[0:17:22] Voice 1: Another theme is groundwater and another theme is just other layers like road adjacency.

[0:17:29] Voice 1: So what what we're gonna do right now is we're just gonna go through some of the layers, and the the nature of this work is that it's done in a Gis environment.

[0:17:41] Voice 1: environment. And when that to share it or to discuss it amongst the team between Jackie and

[0:17:48] Voice 1: Robert and I, we would get these PDFs that are outputted with the map and we can turn on and

[0:17:53] Voice 1: off layers. So as I'm going through this, if you're finding that one of the layers like obfuscating

[0:17:59] Voice 1: like your ability to absorb this information, just feel free to cut me off and say, hey,

[0:18:08] Voice 1: can you just turn that off right now because I'm interested in in particular things so um

[0:18:13] Voice 1: this is a map here I'm going to quickly turn off the parcels um but but as you can see there's

[0:18:20] Voice 1: areas that are grayed out that aren't involved in the analysis and and these areas are parks

[0:18:26] Voice 1: and protected areas mostly and so that's these big gray zones here so uh generally speaking and

[0:18:33] Voice 1: and overall suitability for planning purposes.

[0:18:36] Voice 1: These parcels are not,

[0:18:41] Voice 1: the whole entire island has been considered

[0:18:44] Voice 1: in the analysis, but these parcels, sorry,

[0:18:50] Voice 1: have been grayed out because they're not gonna be,

[0:18:57] Voice 1: they're not gonna be used in the suitable land analysis

[0:18:59] Voice 1: for our purposes.

[0:19:03] Voice 1: So the the the first layer here, like I said, is is overall suitability, and we can see that the the next layer that comes up is the sensitive ecosystem mapping.

[0:19:19] Voice 1: mapping. So in this case, red is unsuitable. And as we move to more lighter tones, it's a more suitable location. And you can see that this map has a lot of these little squares and pixels. And so this is the raw data for this sensitive

[0:19:46] Voice 1: of ecosystem mapping the the resolution is at around a 20 by 20 meter grid size and our approach

[0:19:54] Voice 1: was to to leave the like to leave the primary data layers uh as uh in in raw form as possible

[0:20:03] Voice 1: so we reclassified them uh for for suitability so the sensitive ecosystem mapping uh suitability

[0:20:12] Voice 1: waiting was informed by the Island Trust Conservancy staff. And so what we did is we

[0:20:18] Voice 1: took this layer and then put it into our model. And any smoothing that we've done to get the

[0:20:26] Voice 1: overall suitability was done following the input of that data layer. So we did our best not to

[0:20:35] Voice 1: not to change the the primary data so if you see a difference of of a lot of squares compared to

[0:20:44] Voice 1: overall suitability the overall suitability has some type of blending to it and it's also

[0:20:49] Voice 1: informed by different data layers with different scales of resolution may

[0:20:54] Voice 20: i may i ask a question

[0:20:56] Voice 20: it's just that you've moved on from the one that i was going to ask you about if i if i may uh

[0:21:03] Voice 1: uh sure yep the

[0:21:05] Voice 20: sensitive ecosystem mapping i'm just curious when we look at that

[0:21:10] Voice 20: um so are the areas i'm trying to get my head around the let's say the scale so um

[0:21:23] Voice 20: are these areas how do we know which areas were mapped as opposed to the areas that are found

[0:21:30] Voice 20: to be sensitive like are there areas that were mapped that are not designated sensitive

[0:21:38] Voice 20: is my question here it's a little confusing you go from low suitability which is I assume

[0:21:46] Voice 20: high sensitive ecosystem and then to nothing that is highly suitable from a sensitive ecosystem

[0:21:56] Voice 20: point of view. Does that make sense, my question?

[0:22:02] Voice 18: I think so, if I can jump in, yeah.

[0:22:04] Voice 18: Yes, please, Robert.

[0:22:05] Voice 18: So, in the sensitive ecosystem mapping and this version of it, the dark red are the sensitive ecosystems that were mapped over the last few years, like the latest data sets, 2017 or something, for Island Trust Conservancy, and those are the provincially

[0:22:24] Voice 18: considered sensitive ecosystems that's the dark red the kind of orangey or peach peach type tone

[0:22:31] Voice 18: i think are areas that are considered important but not sensitive um and then the green areas

[0:22:42] Voice 18: are areas sort of the in this what you're seeing they're kind of a yellowish green i think are

[0:22:47] Voice 18: modified ecosystems i

[0:22:49] Voice 5: don't see any green at all well

[0:22:51] Voice 18: green yellow ish

[0:22:53] Voice 5: okay well sorry to interrupt

[0:22:54] Voice 5: will can you turn off the other layers because the other layers are shining through if you just

[0:22:59] Voice 5: have on the sem each layer at a time uh

[0:23:01] Voice 1: right oh that can

[0:23:03] Voice 5: kind of give a better idea of what

[0:23:05] Voice 5: there's

[0:23:06] Voice 1: okay there we go yeah okay

[0:23:07] Voice 20: yeah thanks jack

[0:23:09] Voice 1: i forgot we did the the shine through thing

[0:23:11] Voice 1: yeah so

[0:23:11] Voice 20: are we doing like pale green is the background then the general areas is that it

[0:23:18] Voice 20: on my you know there's a kind of a pale greenish khaki color as a background oh you know what just

[0:23:27] Voice 20: move on and i mean it's a detail it's just i'm trying to kind of calibrate myself with respect

[0:23:32] Voice 20: to what each layer means but yeah yeah it's not

[0:23:36] Voice 20: holding so yeah

[0:23:37] Voice 1: oh no no i i think it's helping

[0:23:39] Voice 1: um so uh what what we decided to do here for presentation context is is when land is is

[0:23:51] Voice 1: suitable the high suitability is that we just changed it to this this white color or or seat

[0:23:57] Voice 1: or shine through we called it it's just part of the scale so and and there um the the weighting

[0:24:07] Voice 1: factors uh for for the sensitive ecosystem mapping are from different ecosystem types

[0:24:13] Voice 1: so there's like young forest herbaceous old forest there's a i think eight classifications

[0:24:19] Voice 1: and and the the suitability weighting of those um came from uh the island's trust conservancy

[0:24:27] Voice 1: and and and so like that's where that that that data has come from and so areas like say old

[0:24:34] Voice 1: growth or you can see row lake is is obviously unsuitable because if it's a very sensitive

[0:24:41] Voice 1: ecosystem uh in in this presentation i don't want to get into sure how

[0:24:46] Voice 1: we got to the sensitive

[0:24:48] Voice 1: ecosystem but i what i really would like to get by is that there there are a set of of sensitive

[0:24:54] Voice 1: ecosystems um and and that sensitive ecosystem was giving that layer itself has been given a

[0:25:02] Voice 1: weighting within the environmental context which is 40 percent of the entire analysis

[0:25:07] Voice 1: and each ecosystem has been scaled for a particular suitability rating from the island

[0:25:13] Voice 1: trust conservancy and and and i think that like there can be an opportunity for us to to lay that

[0:25:20] Voice 1: out in uh better but this is um i hope that my summation of that um came through yeah that's

[0:25:28] Voice 20: great thank you okay

[0:25:29] Voice 1: good

[0:25:30] Voice 19: just opening up sorry i just want

[0:25:37] Voice 1: to open up my my um my excel spread

[0:25:41] Voice 1: table excel spreadsheet just so i can have it open okay there we go okay so let's let's continue on

[0:25:48] Voice 1: um the the next is is similar uh this is at-risk ecosystem communities so this is um uh so sensitive

[0:26:00] Voice 1: of ecosystems was uh like uh 10 points out of 40 for for the whole environmental consideration

[0:26:06] Voice 1: which is 40 of the analysis uh at at risk eco ecological communities is is also a weighting

[0:26:14] Voice 1: factor of 10. um and so you can see here that um that the suitability is low in areas of red and um

[0:26:24] Voice 1: And the suitability is where it's white, it's suitable land, and it's a scale between them.

[0:26:34] Voice 1: So the orange is not as unsuitable as the red, again.

[0:26:43] Voice 1: And let me put on the protective layers again.

[0:26:48] Voice 1: so you can see that a lot of that uh unsuitability from at-risk ecological communities is already

[0:26:54] Voice 1: being protected by parks and and in other areas you can see that there's a lot of it in magic lake

[0:27:01] Voice 1: as well okay uh and structural stage which is um um like the the the age of the forest again there's

[0:27:14] Voice 1: There's quite a bit of older growth forests or emerging older forests on the island.

[0:27:26] Voice 1: And structural stage is also given a weighting of 10 out of 40.

[0:27:32] Voice 1: So you can see it's dominant, so over the area.

[0:27:36] Voice 1: And marine shore adjacency is the other one.

[0:27:43] Voice 1: So, marine shore adjacency is, I mean, it does what it says on the TIN. It's the adjacency to the shoreline, but you can see there's different classifications here, and so that is based on shoreline classification on its unsuitability factor.

[0:28:05] Voice 1: and um jackie can you just jump in here for a second um the the the darker blue is less suitable

[0:28:14] Voice 1: is that right uh

[0:28:16] Voice 5: correct one second here um so it essentially goes from um yes that the darker blue

[0:28:26] Voice 5: is um less suitable so it goes from um and the certain types are you know um lagoons and estuaries

[0:28:36] Voice 5: and that sort of thing and then it goes downwards like rock gravel beaches and mud flats and

[0:28:41] Voice 5: channels and mad mains so the most unsuitable ones would be that the dark color which is yeah

[0:28:47] Voice 5: lagoons and sensitive areas so

[0:28:51] Voice 20: this is a the type of shoreline rather than adjacency to

[0:28:56] Voice 20: this is not a setback factor it's actually some sort of um quantitative type of shoreline that's

[0:29:06] Voice 20: in that yeah it's

[0:29:07] Voice 1: it's i think it's both um and so there's a setback from the shoreline here you

[0:29:12] Voice 1: can see that um we have outlined the shore of course the parcels uh let me take them off because

[0:29:18] Voice 1: they can leak over um so this is the shoreline here and then there there is a a setback factor

[0:29:25] Voice 1: um of maybe robert or jackie can jump in here i think it's 30 meters i'm not mistaken i think

[0:29:33] Voice 18: that's right yes

[0:29:34] Voice 1: 30 meter offset from from the shoreline and then and then the the um level of

[0:29:41] Voice 1: unsuitability is based on its its type so uh you know in this case here this is a you know a more

[0:29:51] Voice 1: sensitive uh shoreline area it's a bay and and there's other um aspects of that shoreline that

[0:29:58] Voice 1: that are different than.

[0:30:00] Voice 1: I believe this is quite steep coastline here, so the unsuitability of this shoreline is less suitable for development due to its ecological and other unique amenities compared to steep shoreline or man-made structure, as Jackie was saying.

[0:30:25] Voice 1: yeah

[0:30:26] Voice 19: okay so

[0:30:27] Voice 18: for those of you familiar with with pender north pender that's um

[0:30:30] Voice 18: we're browning that's williams got sort of centered there right there okay

[0:30:35] Voice 20: thanks

[0:30:36] Voice 1: and

[0:30:37] Voice 1: is this medicine that's medicine beach yeah so so that's a really good example right because

[0:30:44] Voice 1: along the uh southwestern part of pender it's it's very steep this is the bluffs uh compared

[0:30:52] Voice 1: compared to medicine beach which is like one of the most special places in the island's trust area

[0:30:56] Voice 1: in my opinion and so you can see that there's that difference between suitability um okay so

[0:31:03] Voice 1: let's move on to we

[0:31:05] Trustee Patrick: have a couple of questions oh

[0:31:06] Voice 1: sorry that chair can you yeah you'll have to

[0:31:09] Voice 1: handle them i can't see it no

[0:31:10] Trustee Patrick: that's all right um go ahead um trustee buffer sorry

[0:31:15] Trustee Borthwick (probable): william and i

[0:31:16] Trustee Borthwick (probable): don't want to derail you unduly here no so i just

[0:31:19] Trustee Borthwick (probable): it was just curious so um just from what you were

[0:31:23] Trustee Borthwick (probable): were just saying so the the with the um the marine shore adjacency uh layer um then i the um

[0:31:32] Trustee Borthwick (probable): so within that you're you're there's there's um there seems to be like a an aggregate of

[0:31:41] Trustee Borthwick (probable): of different factors that are factoring into suitability uh within that layer

[0:31:48] Trustee Borthwick (probable): so we're talking about like geography but also ecosystems um that are that are informing

[0:31:56] Trustee Borthwick (probable): suitability within that one layer is that that's correct yeah

[0:32:00] Voice 1: so another way to look at it is um

[0:32:02] Voice 1: let me just turn on the scm layer uh here yeah so so there's there's like unsuitability

[0:32:08] Voice 1: characteristics everywhere but but like the the the domain or the extent of this layer is the

[0:32:15] Voice 1: the entire island if you if you think about the the marine shore adjacency uh the total extent of

[0:32:23] Voice 1: of this um layer is only 30 meters from the shoreline yeah right and then it's classified

[0:32:29] Voice 1: i mean doing it like it's a different color scheme and so maybe just for this for the sake

[0:32:34] Voice 1: of argument we should go from red to to this green color um and so similar here like this

[0:32:42] Voice 1: that the dark blue would be red and and like the lighter blue would be like the darker green color

[0:32:47] Voice 1: yeah

[0:32:48] Trustee Borthwick (probable): and that was definitely something i was wondering about but so i guess my my my sort of

[0:32:53] Trustee Borthwick (probable): and just what i'm wanting to like clarify for myself is that there's so we we have layers that

[0:32:58] Trustee Borthwick (probable): are talking about sensitive ecological areas and we have layers that are talking about

[0:33:05] Trustee Borthwick (probable): the you know the geography of a space and then this is you know specifically highlighting

[0:33:10] Trustee Borthwick (probable): highlighting just those areas that are within that 30 meter setback from the from the shorefront

[0:33:15] Trustee Borthwick (probable): um but this layer also with with the color very you know gradients within that um within that

[0:33:22] Trustee Borthwick (probable): setback we're also talking about um you know this is a steep slope this is a sensitive ecological

[0:33:29] Trustee Borthwick (probable): area so there's there's a lot of factors that are going into this one layer as well as it then

[0:33:36] Trustee Borthwick (probable): then presumably overlays with different layers

[0:33:38] Trustee Borthwick (probable): that also highlight those components for different.

[0:33:41] Voice 18: Yeah, so this is an existing shoreline data set.

[0:33:44] Voice 18: Some of the trustees have been around for longer

[0:33:46] Voice 18: might remember it's done quite a few years ago

[0:33:49] Voice 18: and that mapping initiative classified shoreline

[0:33:54] Voice 18: into several different types

[0:33:56] Voice 18: and then classify the rank that my guess

[0:33:59] Voice 18: was more or less suitable.

[0:34:01] Voice 18: And so that ranking, it goes into this layer

[0:34:06] Voice 18: that you see with the color tones with this,

[0:34:10] Voice 18: which shows us a setback from the water

[0:34:14] Voice 18: rather than have a line to have a sort of a buffer.

[0:34:18] Trustee Borthwick (probable): Like the visual representation.

[0:34:20] Voice 18: Yep, so that's sort of, this is a good example

[0:34:24] Voice 18: of what I mentioned in the briefing

[0:34:26] Voice 18: is that some of these data sets

[0:34:28] Voice 18: have their own internal ranking.

[0:34:31] Voice 18: that sort of comes with them others are just you know yes or no yeah

[0:34:36] Trustee Borthwick (probable): yeah no that's great i just

[0:34:38] Trustee Borthwick (probable): i wanted to i was like checking that there's a there's a there's an aggregate of data that

[0:34:42] Trustee Borthwick (probable): exists within this data set as well as the other layers that we have that apply to the whole island

[0:34:48] Trustee Borthwick (probable): so just that that's all i wanted to clarify thanks yes

[0:34:50] Voice 1: and and um to help with that clarification i

[0:34:54] Voice 1: mean without the the shoreline classification it would just look like a ring around the island at

[0:35:00] Voice 1: 30 meters right and and so like robert was saying there's there's some data layers that

[0:35:05] Voice 1: that already have their classification like here like from if if you just help entertain me here

[0:35:12] Voice 1: um this component i'm assuming you can see my hand moving around uh this this here is all

[0:35:20] Voice 1: one classification safe right i don't have the data in front of me whereas the like the well

[0:35:26] Voice 1: well density, like Robert was saying, the well density is just from like zero wells per square

[0:35:32] Voice 1: kilometer to a hundred wells per square kilometer. So then there's this range there. And so what we

[0:35:38] Voice 1: had to do with that range is then classify them into, is that a low amount of density or is that

[0:35:45] Voice 1: a high amount of density? And then within that low amount of density and high amount of density,

[0:35:50] Voice 1: what's the scaling factor for the unsuitability of of that density um so i'm a hydrogeologist

[0:35:58] Voice 1: and so i put that analysis behind the the groundwater well stuff the the the marine

[0:36:03] Voice 1: shore adjacency that layer was already classified by marine shore scientists i'm not sure robert

[0:36:09] Voice 1: you count me with that where those archipelago

[0:36:11] Voice 18: marine i think did it yeah

[0:36:13] Voice 1: exactly so then we

[0:36:14] Voice 1: we took that we didn't mess with it right all we did was then add a scaling factor to that

[0:36:19] Voice 1: or waiting factor sorry to to the unsuitability of that and that's where that and now staff analysis

[0:36:26] Voice 1: came in but the the raw data came from from the consultant yeah

[0:36:30] Trustee Borthwick (probable): no i yeah just just sort of

[0:36:32] Trustee Borthwick (probable): getting that there's more data in this data set than there are in some others that being

[0:36:37] Trustee Borthwick (probable): yeah sure

[0:36:38] Voice 1: yeah well

[0:36:39] Trustee Borthwick (probable): we get it

[0:36:40] Voice 1: yes especially the sem right like uh there's a lot of data that went

[0:36:46] Voice 1: in there and that's a good segue to to the my big layer is the groundwater recharge potential

[0:36:53] Voice 1: i think

[0:36:53] Voice 18: there's another question oh oh sorry oh

[0:36:56] Trustee Luckham: sorry go ahead i'm busy watching too oh yeah

[0:36:59] Voice 1: yeah

[0:37:00] Trustee Luckham: um thank you very much chair and thank you um william for this amazing work and the team of

[0:37:09] Trustee Luckham: of course. And nice to see you again. I'm interested, this is a great tool. And so I'm

[0:37:18] Trustee Luckham: wondering, ultimately, this will be connected to the map application or is already?

[0:37:26] Trustee Luckham: That's my first question.

[0:37:28] Voice 18: The shoreline mapping?

[0:37:30] Trustee Luckham: Well, all of this stuff, the detail, is that layered into that existing mapping? This is a

[0:37:36] Trustee Luckham: completely separate tool so

[0:37:38] Voice 18: some of the this is a completely separate tool that's been developed

[0:37:41] Voice 18: for this initiative many of the layers are on mapit uh like you can look at the sensitive

[0:37:47] Voice 18: ecosystems i think there's a shoreline classification layer on mapit maybe there's

[0:37:51] Voice 18: two different data sets available on mapit if i recall um yeah sensitive ecosystem

[0:37:59] Voice 18: system uh steep slope that

[0:38:04] Trustee Luckham: thing is also on map it i can go look at that it just seems to me that

[0:38:07] Trustee Luckham: the detail and the scaling and the rationale uh is different than probably what's on the map

[0:38:15] Trustee Luckham: but i understand that so um i realize that we don't necessarily want to identify uh archaeological

[0:38:22] Trustee Luckham: sites on any of these maps without permission. And so I do wonder how that gets looped into the

[0:38:33] Trustee Luckham: suitability. And then I noticed that on some areas, particularly it's highlighted in this

[0:38:39] Trustee Luckham: particular map about the shoreline, where some areas are that light or trending towards the

[0:38:44] Trustee Luckham: the light blue color, which I think is indicating that they are less sensitive. And if we were

[0:38:53] Trustee Luckham: determining that some development would happen on that particular piece of light blue, that it

[0:38:58] Trustee Luckham: would be better to do it there than it would be on the darker blue areas. I'm assuming that's

[0:39:03] Trustee Luckham: correct assumption. And then therefore, I noticed in the other maps that you have,

[0:39:09] Trustee Luckham: that some of these light blue areas are also red indicating that there's

[0:39:17] Trustee Luckham: important species to be protected there. Is that correct or is it more because I sort of thought

[0:39:26] Trustee Luckham: that towards the lighter shades was more suitable for development in some of the ecosystem mapping

[0:39:33] Trustee Luckham: areas. And then I would just note from an operational point of view it would be helpful

[0:39:38] Trustee Luckham: as the layers change, that the identifiers for the scales and the colors and all that stuff

[0:39:47] Trustee Luckham: also change so that when you go from one to another, you can see what the context of the

[0:39:53] Trustee Luckham: colors are. And maybe there needs to be more than just two choices in order to provide the spectrum

[0:40:00] Trustee Luckham: of opportunity from a one to 100 sort of thing.

[0:40:03] Voice 18: Right. In terms of one of your comments,

[0:40:06] Voice 18: Yes, there could be a shoreline type that is more suitable to development, say a hard rocky shoreline, fewer impacts from a shore zone type analysis, but it could also be a sensitive ecosystem on the sensitive ecosystem mapping.

[0:40:26] Voice 18: And so if each layer is weighted at, say, 10%, like we've done for the prototype, that will factor into the overall suitability,

[0:40:37] Voice 19: respectively.

[0:40:43] Trustee Luckham: Okay, thank you.

[0:40:43] Trustee Luckham: So we need to, in our analysis, look at the weighting of the different categories to make our…

[0:40:52] Voice 18: Correct.

[0:40:52] Voice 18: Correct. Yeah, it's an

[0:40:53] Voice 18: individual local trust committee and you wanted to use this product in their housing project, you could look at the weighting, and you could adjust some of that weighting could say we want to groundwater is more important in this

[0:41:11] Voice 18: exercise or this project so we're going to wait the groundwater layers more.

[0:41:15] Voice 18: more just as an example thank

[0:41:18] Voice 1: you yeah can i just hop into that example so um again uh here's uh

[0:41:25] Voice 1: what what robert was saying about um there's like higher sensitive areas of sensitive ecosystem

[0:41:30] Voice 1: mapping but then when we just look at the the the shoreline adjacency um this is uh more suitable

[0:41:39] Voice 1: um than than other areas so that's kind of like the give and take factor of the overall suitability

[0:41:46] Voice 1: of it um i wanted to just mention um about uh like the presentation of this yes like i i will

[0:41:53] Voice 1: say this is kind of clunky right now right because we just threw it into the pdf for the point of

[0:41:58] Voice 1: discussion so there's there's better ways to display this with uh scales and and and to

[0:42:04] Voice 1: determine what what's what's happening with um the suitability waiting um the one thing that i do want

[0:42:11] Voice 1: to mention though is that robert said if there's like a local trust committee that wants to use

[0:42:16] Voice 1: this and they're and they're through discussions or community engagement uh the the things that

[0:42:22] Voice 1: they care about either they're gonna lay it heavier on groundwater or sensitive ecosystems

[0:42:26] Voice 1: the the amount of of influence of that one layer can be changed but what what we're

[0:42:34] Voice 1: uh presenting that that that shouldn't be changed is is like the the actual suitability of a

[0:42:42] Voice 1: particular shoreline type or the or the actual suitability factor of of uh wells so here this is

[0:42:50] Voice 1: like like low density wells medium density wells to high density wells like that type of analysis

[0:42:56] Voice 1: that we put into it is is based in historical uh projects and in research so the the actual

[0:43:05] Voice 1: scaling factor for the individual attribute of the layer is is something that we're we're confident

[0:43:12] Voice 1: on and it's something we put a lot of time into and we don't really think that's a political

[0:43:16] Voice 1: decision what's a political decision is how much does the local trust community care about the

[0:43:23] Voice 1: well density versus the structural stage versus the sense of ecosystem mapping, that is a larger

[0:43:30] Voice 1: discussion that can be had for sure. And that would definitely influence the overall suitability

[0:43:36] Voice 1: of the landscape, more so than tinkering with the individual attributes of each layer.

[0:43:45] Voice 1: And we can lay that out better in a staff report with options, of course, that is better than just

[0:43:51] Voice 1: me rambling right now that I see that there's a few other hands here chair

[0:43:56] Trustee Patrick: go ahead yeah thanks

[0:43:58] Voice 20: good discussion I am so I'm kind of leaning towards we shouldn't have any waiting on them

[0:44:06] Voice 20: to begin with because we have to first of all try and understand um the different layers and

[0:44:14] Voice 20: and weighting them, you know, creates, confusion is the wrong word, but an extra layer of opaqueness

[0:44:23] Voice 20: to what exactly it's showing. And the second thing I am concerned about a little bit, I think,

[0:44:29] Voice 20: is if you use layers that are derived from certain factors, and those factors are used

[0:44:37] Voice 20: by multiple layers is there a danger that you're multiplying the um the effect of a particular

[0:44:48] Voice 20: thing i'm trying to think of a good example but um groundwater wells being one like i know that

[0:44:54] Voice 20: i read your briefing and that they are used to estimate um saltwater intrusion so the density

[0:45:01] Voice 20: and the pumping threat from those wells is there and then you're also using it here the density

[0:45:09] Voice 20: and just as plain ordinary how many wells there are etc so i'm just kind of

[0:45:15] Voice 20: i mean just yeah

[0:45:18] Voice 1: let me jump in yeah let me jump in there

[0:45:20] Voice 20: um if

[0:45:21] Voice 1: you don't mind i i i'm in

[0:45:23] Voice 1: uh i'm in agreement with your with the second half of your statement i'm not really in agreement with

[0:45:28] Voice 1: the waiting part so let's let's start with the with the uh compounding layers on top of each

[0:45:34] Voice 1: other you're exactly right when when you look at well density here uh well density uh like

[0:45:43] Voice 1: this is these are really like like this is extremely high density wells like compared to the

[0:45:50] Voice 1: other analysis that i've done from the regional district or so the capital regional district in

[0:45:55] Voice 1: the highlands which is the highlands is is quite similar to the gulf islands and then and then some

[0:46:01] Voice 1: other research that i've done looking at at density ranges of wells especially in like the

[0:46:07] Voice 1: arbor hills area this is extremely high density of wells and and uh from just uh anecdotally i'm

[0:46:16] Voice 1: sure trustee patrick can agree with me here on salt spring island when there's a high density

[0:46:20] Voice 1: of wells there's a tendency to have water resource issues and so definitely that there there there is

[0:46:30] Voice 1: an unsuitability factor with respect to water resources and groundwater with density wells but

[0:46:36] Voice 1: you're right on the saltwater intrusion side of things well density is used to determine risk of

[0:46:43] Voice 1: saltwater intrusion in addition to a whole bunch of other layers and and so if once we have so

[0:46:52] Voice 1: there's saltwater intrusion risk here um along the shoreline and so when we put on the well density

[0:46:58] Voice 1: it's like well yeah you have higher well density and then yeah there's saltwater intrusion risk

[0:47:04] Voice 1: there but that's informed by well density um are you double dipping and it's and no we're not we're

[0:47:10] Voice 1: adding so it's it's a risk factor so the the more areas that are informed by a layer that's saying

[0:47:17] Voice 1: due to these factors well density is not just informing seawater intrusion which it may be a

[0:47:26] Voice 1: risk in certain areas in this like if you look at this red zone and i take off the well density

[0:47:32] Voice 1: not everywhere there's a high risk of saltwater intrusion but in that area there's a high well

[0:47:38] Voice 1: well density risk. Well, what else does that inform? There's an issue with well-to-well

[0:47:42] Voice 1: interference. There's an issue with over-demand. So there's other elements of that layer that it

[0:47:49] Voice 1: informs that this land may not be suitable. And in order to scale those concerns is where

[0:48:00] Voice 1: the weighting factor comes in um uh another uh like double use of of um of layers is the

[0:48:11] Voice 1: groundwater recharge potential and uh elements of the suitable our sense of ecosystem mapping

[0:48:18] Voice 1: the the groundwater recharge potential looks at the vegetation resource inventory that that that

[0:48:24] Voice 1: is is a is a part of that layer and and so the the primary sources of data have been used in in

[0:48:33] Voice 1: different um overall uh layers within the suitable analysis so i'll agree with you with that but um

[0:48:40] Voice 1: and i it took me a lot to think about this and and it was it was a request actually from or

[0:48:46] Voice 1: a recommendation from my co-op student um shiming who said well you should do a sensitivity analysis

[0:48:52] Voice 1: over this like how sensitive are these primary layers in in influencing the overall suitability

[0:48:59] Voice 1: and so we did a small one we did three different um uh three different model scenarios for overall

[0:49:06] Voice 1: suitability just just with groundwater and there is it was really enlightening so we're going to

[0:49:13] Voice 1: continue that work for since for sensitivity analysis over these layers and do upwards to 12

[0:49:19] Voice 1: to 24 to 36 different models just to play with the sensitivity to to see how much of an impact

[0:49:28] Voice 1: your concern is and and and how much influence there is over the suitability so that that's

[0:49:34] Voice 1: work that we're continuing doing but i i don't see it as a challenge i actually see it as a

[0:49:40] Voice 1: as a um a benefit to identify areas that are unsuitable okay now going to you so

[0:49:47] Voice 18: if i could

[0:49:47] Voice 18: just just add um it's a similar risk with the some of the sensitive ecosystem layers like the

[0:49:54] Voice 18: sensitive ecosystem mapping is derived from a product called the terrestrial ecosystem mapping

[0:50:02] Voice 18: which classifies the whole landscape into polygons um as is i think the structural stages is also

[0:50:09] Voice 18: derived from that same same underlying mapping product so if in theory if there was you know

[0:50:17] Voice 18: major errors in that underlying terrestrial ecosystem mapping both derived products could

[0:50:23] Voice 18: also incorporate those errors but in the case of the terrestrial ecosystem mapping it's a

[0:50:30] Voice 18: pretty robust and long-standing mapping product and just in using it over the years

[0:50:38] Voice 18: were fairly confident in its accuracy so it's i guess it's kind of on one hand yes there's a risk

[0:50:47] Voice 18: on the other hand um we're using um under these some of these products are using the same underlying

[0:50:55] Voice 18: robust database and then in terms of the weighting like the overall um suitability that map that

[0:51:05] Voice 18: that William brought up at the beginning,

[0:51:06] Voice 18: that kind of the heat map.

[0:51:08] Voice 18: I mean, sure, local trust committee

[0:51:09] Voice 18: could decide not to use that.

[0:51:12] Voice 18: You could just look at all the different layers,

[0:51:14] Voice 18: all the different map products separately.

[0:51:18] Voice 18: But the whole point of this exercise

[0:51:20] Voice 18: is to combine the different mapping layers,

[0:51:25] Voice 18: the sensitive ecosystem, groundwater,

[0:51:26] Voice 18: and some of the others to create a single map

[0:51:30] Voice 18: that scales from more to less suitable.

[0:51:32] Voice 20: I like the combination.

[0:51:34] Voice 20: nation i'm just concerned about the waiting but i leave it at that yep

[0:51:37] Voice 18: and that's for individual

[0:51:39] Voice 1: local

[0:51:39] Voice 18: trust committees can look at the waiting and yeah

[0:51:42] Voice 1: yeah yes i i yeah i i apologize i didn't

[0:51:46] Voice 1: want to mislead about uh uh like my caution of the local trust committee is not being able to

[0:51:52] Voice 1: address the waiting i think indeed they are the what what i was directly mentioning is

[0:51:57] Voice 1: Is the particular scaling of suitability of, or maybe like the grouping of wells, like, it took research and scientific analysis to determine that the red or very high is a

[0:52:15] Voice 20: high amount of density.

[0:52:16] Voice 20: I get it.

[0:52:17] Voice 18: Let's just move on.

[0:52:18] Voice 18: Yeah.

[0:52:19] Voice 18: I get it.

[0:52:19] Voice 18: Thank

[0:52:20] Voice 20: you.

[0:52:21] Voice 20: There's a couple other questions.

[0:52:22] Trustee Borthwick (probable): Trustee Borthwick?

[0:52:23] Trustee Patrick: I

[0:52:26] Trustee Borthwick (probable): think Aaron Campbell's ahead of me, actually.

[0:52:29] Trustee Borthwick (probable): way oh

[0:52:29] Trustee Patrick: sorry uh sorry aaron i don't have the other list on so jump in there and i

[0:52:33] Voice 15: just i just

[0:52:34] Voice 15: wanted to ask i i find this super fascinating because my property is basically almost in the

[0:52:40] Voice 15: center of this map that we're turning layers on and off on and and so i'm i i'm trying to

[0:52:46] Voice 15: understand what those layers mean because there is like a personal knowledge to what um that piece

[0:52:55] Voice 15: of property is um what does ground water well density mean is that enough is that that there's

[0:53:03] Voice 15: a lot of wells drilled in that area or yeah

[0:53:08] Voice 1: um so so what this means is that um is yeah i mean

[0:53:17] Voice 1: i'll just take a step back and apologize we could have done a lot better on this presentation by

[0:53:21] Voice 1: by having this laid out

[0:53:22] Voice 1: for you but um so imagine this map is filled with wells right in magic lake

[0:53:28] Voice 1: area there's very little wells right there's only a few wells in the park there's very few wells

[0:53:34] Voice 1: and so and and in harbor hills that's right that's the name of this yeah harbor

[0:53:39] Voice 1: hills tons of wells

[0:53:41] Voice 1: like billions oh not billions but i shouldn't say that there's there's there's a lot of wells there

[0:53:45] Voice 1: And so what these regions are is how many wells are there per square kilometer for a 20 by 20 meter pixel size, which is the resolution of the map.

[0:53:58] Voice 1: So the map's really high resolution.

[0:53:59] Voice 1: So in any given location, it's saying how many wells are there in a one kilometer radius from this given location.

[0:54:08] Voice 1: location and so the the red is is over 50 wells per square kilometer which is a lot like that

[0:54:16] Voice 1: that is very very high density some areas on on on north pender are up to like 80 wells per square

[0:54:23] Voice 1: kilometer which is a lot usually in in rural environments you have five to ten wells per

[0:54:30] Voice 1: square kilometer um so the island's trust is it has an inherent high density of wells and so in

[0:54:39] Voice 1: there's this like weird thing going on here where these two uh come together and that's just

[0:54:46] Voice 1: the nature of of the strangeness of of the coastline right because you have these high

[0:54:52] Voice 1: density wells and then nothing because the ocean and so it's it's kind of like the morphology of

[0:54:58] Voice 1: of the island gives like these strange things like if this was like a like an open prairie

[0:55:03] Voice 1: these would be like large bullet you know like bullseyes of of areas of of high concentration

[0:55:09] Voice 1: of wells and and in certain areas and so that's what that is so it makes

[0:55:14] Voice 15: it makes complete sense

[0:55:16] Voice 15: with that like knowing that then yeah because when i look at like the one half of my property

[0:55:24] Voice 15: is included in the red yeah and i was and i was looking at it and we don't even have a well drilled

[0:55:30] Voice 15: anywhere around there and i know that directly across the street is my parents and they only

[0:55:36] Voice 15: have one well drilled on their property but the fact that the driftwood has a number browning has

[0:55:43] Voice 15: i think five or six wells drilled on its one property and so the fact that it's taking all

[0:55:48] Voice 15: all of the wells in a certain area into consideration as opposed to more

[0:55:53] Voice 15: property specific things, then that totally kind of.

[0:55:56] Voice 18: Yeah. If you

[0:55:57] Voice 15: want to scroll,

[0:55:57] Voice 18: scroll to the North end of the Island quickly.

[0:55:59] Voice 18: Yeah.

[0:56:00] Voice 15: Yeah. You bet.

[0:56:01] Voice 18: And yeah. So you could,

[0:56:03] Voice 18: it sort of makes more like Armadale, Hooson, right.

[0:56:06] Voice 18: And then Stanley point and McKinnon road.

[0:56:09] Voice 15: Yeah.

[0:56:10] Voice 18: And many of

[0:56:10] Voice 15: them would have multiple wells drilled on,

[0:56:14] Voice 15: on each property probably. Yeah,

[0:56:16] Voice 1: that's right. And, and, and so,

[0:56:18] Voice 1: So the technical term for this is kernel density.

[0:56:20] Voice 1: So what it does is it, you're at a particular location,

[0:56:24] Voice 1: like a 20 by 20 meter spot.

[0:56:25] Voice 1: So you're just like standing on a piece of land

[0:56:27] Voice 1: and it's looking out in all directions to a kilometer.

[0:56:31] Voice 1: We could have done it where it looks in all directions

[0:56:33] Voice 1: for 10 kilometers and for bigger analysis,

[0:56:35] Voice 1: but that's bigger than the island.

[0:56:37] Voice 1: So that's what the analysis does.

[0:56:39] Voice 1: Like for me to run this on my super mapping computer

[0:56:41] Voice 1: took about three days.

[0:56:42] Voice 1: But like, it's a lot of number crunching

[0:56:45] Voice 1: because every 20 by 20 meter zone right it's it's it's doing the analysis over and over again

[0:56:51] Voice 1: so so that's why on your particular property on your parents property that yeah it's it's there

[0:56:58] Voice 1: may not be any wells there but like you said once you start looking out to a kilometer just imagine

[0:57:04] Voice 1: your mind's eye like wow yeah like driftwood wow they're they're a kilometer away or less and they

[0:57:08] Voice 1: have all those wells and browning and then so then you start realizing it's like wow it's a really

[0:57:13] Voice 1: busy neighborhood with respect to groundwater, right? Armadale is a good example of that. It's

[0:57:19] Voice 1: very busy neighborhood with respect to groundwater. And so that leaves me to my

[0:57:28] Voice 1: bread and butter layer. I've spent a lot of time on groundwater recharge potential in the last

[0:57:35] Voice 1: three years and and so this is classified data it it looks really messy again right um because

[0:57:44] Voice 1: there's been no smoothing factors on it this is just like raw um uh data that we classified into

[0:57:53] Voice 1: very high and high groundwater recharge potential um and and then so we just chose the suitability

[0:58:01] Voice 1: uh analysis of those two and then everything that's white is either moderate recharge or

[0:58:09] Voice 1: discharge areas like like lakes you can see row lake is um is a discharge area of course and the

[0:58:15] Voice 1: other lakes and um and yeah we we didn't go to these lakes and and you know and cut them out

[0:58:22] Voice 1: you can see that there's some recharge that kind of goes into the lake a bit so that's interesting

[0:58:28] Voice 1: there's some maybe model error or maybe that's it's actually recharging there for some reason

[0:58:33] Voice 1: there's like some meadows there or something like that um so it's it's it's it's interesting to look

[0:58:38] Voice 1: at this map to to test it against certain things so of course we where water is discharging to

[0:58:44] Voice 1: landscape or moving from the ground to to to the to the um um to the surface that it's not a

[0:58:52] Voice 1: recharge area uh not not usually and so that that's not part of the unsuitability so here

[0:58:57] Voice 1: the unsuitability is areas of recharge and um of high recharge and um yeah you can see that there's

[0:59:06] Voice 1: a lot of high recharge zones on on the island and and this is the main input for you know supporting

[0:59:12] Voice 1: the entire community with with groundwater um so yeah that's that layer we can like um in the new

[0:59:23] Voice 1: year I'll be providing a presentation that's going to be open to trustees and staff and residents

[0:59:29] Voice 1: about groundwater recharge in particular so we're going to go into that in detail. I can answer some

[0:59:35] Voice 1: questions about it now but I'm not really willing to get into the nitty-gritty of the groundwater

[0:59:40] Voice 1: recharge methodology right now but I'm open to questions. I was

[0:59:44] Trustee Patrick: wondering I think we could get

[0:59:45] Trustee Patrick: into the data in each layer for days of our interest right now. I'm wondering if we can

[0:59:51] Trustee Patrick: and maybe lift up the conversation in particular to the tool of maybe questions related to how it

[0:59:57] Trustee Patrick: could be used. Sure.

[1:00:00] Voice 18: there's a couple just a couple more layers william if you just want to quickly yeah

[1:00:03] Voice 1: so so this is uh

[1:00:04] Voice 1: road adjacency so you can see areas where there's no roads it's less suitable areas where there's

[1:00:10] Voice 1: roads it's more suitable so that's part of the the layer uh the analysis and then the other one

[1:00:15] Voice 1: is just steep slopes um so again we're talking about like uh primary data layers upon data

[1:00:22] Voice 1: layers like steep slopes groundwater recharge potential sense of ecosystem mapping marine

[1:00:28] Voice 1: marine shore adjacency all use the lidar digital elevation model terrain right and so um yeah

[1:00:35] Voice 1: here's another one so we're just saying you know in areas of steep slopes it's unsuitable but

[1:00:39] Voice 1: most of those are are in parks or like right along the shoreline yeah

[1:00:44] Voice 18: so the grayed out areas are

[1:00:45] Voice 18: parks and protected areas alr land yeah um and water bodies this is a terrestrial like the three

[1:00:52] Voice 18: lakes row magic and buck lake are grayed out

[1:00:56] Voice 1: um yeah and uh should we just mention robert how he

[1:01:01] Voice 1: handled uh magic lake yeah

[1:01:03] Voice 18: if you can explain it go for it

[1:01:05] Voice 1: i can explain it so um magic lake

[1:01:09] Voice 1: is a magic lake estates it's it's a water service that is um uh that's provided water from a surface

[1:01:18] Voice 1: water body and so the majority of the suitable land analysis is looking at uh the groundwater

[1:01:25] Voice 1: suitability as part of that um and so for for this particular uh region it's not it's really

[1:01:35] Voice 1: uh less of a factor because the suitability of of of land in here is is determinant on the uh

[1:01:44] Voice 1: water system, not on the availability groundwater, not saying that someone won't go drill in there,

[1:01:50] Voice 1: the likelihood of someone drilling in Magic Lake Estates is very low. So what we did is we took out

[1:01:56] Voice 1: the whole groundwater factor, the 40%, and just replaced it with a water system risk factor.

[1:02:04] Voice 1: And for Magic Lake, we just gave it a moderate risk of five out of 10. And so this, the final

[1:02:12] Voice 1: final resultant methodology for Magic Lake Estates is not using groundwater, so it's not using the

[1:02:19] Voice 1: well density or the recharge potential. Within its boundaries, it's just using a water system

[1:02:27] Voice 1: risk factor. And we just gave Magic Lake a moderate risk weighting of 5 out of 10.

[1:02:35] Voice 1: that potentially could be changed by by their um their staff or whoever operates it to say well

[1:02:41] Voice 1: no we're at a high risk and so you should move that up to eight and but we haven't done that

[1:02:47] Voice 1: this is just an example um perhaps for a water system with a moratorium it'd be 10 out of 10

[1:02:52] Voice 1: and suitability because you can't build there and that would drastically change the the suitability

[1:02:58] Voice 1: of this if this was 10 out of 10 it'd be a lot less green yeah all

[1:03:05] Trustee Patrick: right um let's go say i see

[1:03:07] Trustee Patrick: another question here from uh trustee graham sure

[1:03:09] Voice 12: thank you chair um really interesting tool great

[1:03:12] Voice 12: okay so i want to use it um i'm a trustee on north tender i've got a applicant that wants to build a

[1:03:20] Voice 12: multi-unit blah blah blah push all the layers on please and show me where i could suggest that

[1:03:26] Voice 12: that's where we could build it

[1:03:28] Voice 18: okay so

[1:03:29] Voice 18: what you're seeing here is the the output of that and what you

[1:03:35] Voice 18: you could say to that applicant is if you're looking for land look towards these green areas

[1:03:39] Voice 18: stay away steer away from the red areas they're less suitable uh

[1:03:46] Trustee Patrick: i was gonna say well that brings

[1:03:47] Trustee Patrick: an interesting point and uh i have some questions on the use of the tool so i'm a investor and i'm

[1:03:54] Trustee Patrick: looking to tie up land because i think denman's going to be hot someday so i'm going to buy all

[1:03:59] Trustee Patrick: the land that's in the green spots for my for you know for future housing um you know so that's my

[1:04:07] Trustee Patrick: concern with sometimes how these products could be used or misused um the information is fantastic

[1:04:14] Trustee Patrick: and gives you a lot of informed use but it can also be misused um

[1:04:20] Voice 9: and i think that's

[1:04:25] Trustee Patrick: we're looking at toolkits to sort of help our focus is options of housings and expanding the

[1:04:31] Trustee Patrick: the types of housing that we have, but this could also be used to only expand the kind of housing

[1:04:37] Trustee Patrick: that we don't want more of on our islands. And I see Trustee Graham's thinking again.

[1:04:45] Voice 12: Well, yeah, that's an interesting perspective. Fortunately, we have the power individually,

[1:04:51] Voice 12: each island, to say, yeah, no, you may own that, but we're never going to let you develop it

[1:04:56] Voice 12: because your development doesn't fit our official community plan requirements and our community

[1:05:00] Voice 12: it's a horrible idea. So as long as we keep control of our land use authority, we can use

[1:05:06] Voice 12: the tool or not use the tool. I think that's my thing.

[1:05:11] Trustee Patrick: Not if the zoning is already existing,

[1:05:13] Trustee Patrick: though. That's where the challenges are. Trustee Borthwick.

[1:05:18] Trustee Borthwick (probable): Yeah, and I just sort of, you know,

[1:05:21] Trustee Borthwick (probable): in talking about like how it gets used, William, you've said like it's easy to change the weighting

[1:05:30] Trustee Borthwick (probable): on these things. And, and I, I, I agree with you in, in, um, what you're saying earlier in terms

[1:05:35] Trustee Borthwick (probable): of like the, the empirical data of each layer is not in question, but the weighting can be a

[1:05:41] Trustee Borthwick (probable): political question. And, you know, I would hope that if this, you know, if this tool is accessible

[1:05:46] Trustee Borthwick (probable): to, to, to all the trustees and, and, and we're trained in its use, which I know is a daunting

[1:05:52] Trustee Borthwick (probable): prospect, but, uh, um, you know, that there's the hope that you can actually, you could generate

[1:05:58] Trustee Borthwick (probable): generate several maps that are an aggregate of all the data accounting for different conditions or different, you know, different weightings of various problems like if you're trying to assign, you know, different things are are have primacy to different

[1:06:15] Trustee Borthwick (probable): questions.

[1:06:17] Trustee Borthwick (probable): The, the.

[1:06:18] Trustee Borthwick (probable): The, I have a couple of bits and pieces. The one, the, yeah, I guess it'd be like, how easy is it to do that sort of training with trustees and get through and how easy is the tool to use as it exists now?

[1:06:34] Trustee Borthwick (probable): obviously it's not finalized. This was touched on, I think it was Robert said, or actually no,

[1:06:43] Trustee Borthwick (probable): I think it was William who said it, talking about the color shading for the marine adjacency,

[1:06:51] Trustee Borthwick (probable): marine shore adjacency stuff would be helpful to have that sort of harmonized so that they're all

[1:06:54] Trustee Borthwick (probable): using the same color palette. I'm also not the expert here, so I will defer to your wisdom in

[1:07:02] Trustee Borthwick (probable): that but that to me that seems like it would help with that transparency yeah

[1:07:06] Voice 1: okay can i just jump

[1:07:07] Voice 1: in there sorry so i i agree with you um having the same um uh like unsuitability uh color palette

[1:07:16] Voice 1: would be very helpful um uh about the running like uh different waiting scenarios like based on

[1:07:23] Voice 1: political input um yeah like we were testing to see how easy that easy on how on how much time

[1:07:30] Voice 1: that takes doing the suitability analysis so we've already ran we've run three different scenarios

[1:07:36] Voice 1: and and just because i'm a data nerd i'm gonna get jackie to run 12 different scenarios

[1:07:41] Voice 1: uh just on changing the groundwater waiting like for for one of the layers to to touch back on what

[1:07:47] Voice 1: marita was talking about about um the same concern i had by layers on top of layers we just got rid

[1:07:52] Voice 1: of the the groundwater uh saltwater intrusion risk one and just redistributed that weighting just to

[1:07:59] Voice 1: see how that would change the the the overall model and again we just came back to our original

[1:08:05] Voice 1: 10 10 10 10 for groundwater it just seemed to to fit the most in in in that analysis um so so our

[1:08:15] Voice 1: our waiting as it is right now we're the most confident on which is great that's what the

[1:08:19] Voice 1: sensitivity analysis does so um yeah i i agree with you there uh that's that's totally possible

[1:08:26] Voice 1: and not a technical challenge yeah well

[1:08:30] Trustee Borthwick (probable): no that's great like i'm also massive data nerd and very

[1:08:33] Trustee Borthwick (probable): like this is this is a very exciting tool to me like these these kinds of things are are cool

[1:08:40] Trustee Borthwick (probable): just to play around with quite apart from anything else um the the one thing i wanted to just sort of

[1:08:44] Trustee Borthwick (probable): like slide because i know that it sits within our you know our concerns that we've had and

[1:08:51] Trustee Borthwick (probable): And Narissa has heard this and David Graham has heard this, but, you know, so for example, it's, it's interesting to see that Magic Lake is, is, is quite so green and I get that in part that's, you know, road adjacency and that that's contributed a lot to that.

[1:09:05] Trustee Borthwick (probable): but it's you know the first couple of sections that we looked at um sensitive environments and um

[1:09:14] Trustee Borthwick (probable): what's the thing i had them written down at risk ecosystems we're both like both flagged that as

[1:09:19] Trustee Borthwick (probable): as a as a dangerous area and yet we see it very very green uh you know in the overall aggregate

[1:09:25] Trustee Borthwick (probable): which is you know it's interesting just to see how those things sort of fit together and you know

[1:09:29] Trustee Borthwick (probable): that that highlights i think the importance for me of like what primacy we're giving to which weightings

[1:09:36] Trustee Borthwick (probable): um you know there's definitely yeah okay and yeah there's there's elements that are going to like

[1:09:40] Trustee Borthwick (probable): tip that one way or the other but so for example sorry to get to my point very very roundabout um

[1:09:47] Trustee Borthwick (probable): so we have uh the coho landing housing co-housing uh project on denman which and i'm sure you've

[1:09:55] Trustee Borthwick (probable): heard this before um you know under this like under a lot of what's what's currently captured

[1:10:01] Trustee Borthwick (probable): and this map wouldn't be appropriate um this is where former trustee laura beshaken lives

[1:10:07] Trustee Borthwick (probable): and they you know there's no ground they're on top of the hill it's very rocky it's in the middle

[1:10:13] Trustee Borthwick (probable): of a wood like they're miles from everything um and yet we have 15 families living out there and

[1:10:21] Trustee Borthwick (probable): they're all doing rainwater collection and all that sort of stuff and obviously that's

[1:10:24] Trustee Borthwick (probable): rainwater collection is going to be something that's impossible to map on this kind of thing

[1:10:27] Trustee Borthwick (probable): because rain just falls where it falls but uh it's one of those things which i think needs to be

[1:10:34] Trustee Borthwick (probable): um born in mind is that there's there um as we add or as we as we you know explore other options for

[1:10:43] Trustee Borthwick (probable): how we uh determine suitability and again this is just a tool i'm not this is not an indictment of

[1:10:49] Trustee Borthwick (probable): the tool in any way like it's just one of the tools that we have to determine whether those

[1:10:53] Trustee Borthwick (probable): things are appropriate and we can choose to use it to whatever degree we want to but it doesn't

[1:10:59] Trustee Borthwick (probable): capture everything and and looking at this map does not give you the whole picture and i know

[1:11:03] Trustee Borthwick (probable): you know this

[1:11:04] Voice 1: well no i thanks sam because you know in in when i ever take on these these types

[1:11:09] Voice 1: of projects i always have my case studies in my mind and and on dem and coho is it and so it's

[1:11:16] Voice 1: interesting you brought up because the the analysis that was run in north pender may show

[1:11:23] Voice 1: show that that the coho area is much more suitable than what it is for particular reasons one like

[1:11:29] Voice 1: you said there's no groundwater around there so the the the well density is going to be really low

[1:11:34] Voice 1: right another thing is is that recharge is quite low there right so we're saying it's unsuitable

[1:11:40] Voice 1: to build when a recharge is high because we don't want to mess it up so in that area there's low

[1:11:44] Voice 1: recharge so you have low density low recharge already for groundwater and it's like well that's

[1:11:49] Voice 1: really pushing the analysis to say it's suitable, but is it suitable because of the lack of

[1:11:55] Voice 1: groundwater? And that's where the water balance discussion will come in. I'm not getting into

[1:11:58] Voice 1: that here because it's going to come up in this meeting. But another layer that we have is the

[1:12:04] Voice 1: groundwater region vulnerability, which was done, informed by a very regional core scale

[1:12:12] Voice 1: groundwater availability assessment, which is a component of water balance, not the complete

[1:12:17] Voice 1: water balance scenario but the the the groundwater regions which are have already been defined these

[1:12:23] Voice 1: were defined by uh dr james harrison henderson sorry and and so this is largely informed by

[1:12:30] Voice 1: by by uh the amount of of groundwater availability and some other factors and and so that like like

[1:12:39] Voice 1: this type of layer can be better defined for an area like denman and giving a bit a bigger

[1:12:46] Voice 1: waiting to say we really care about groundwater availability more so than these other factors

[1:12:52] Voice 1: right and then that can address those questions um you know staff can take that away and and

[1:12:58] Voice 1: process it and say hey did we get closer to to what we care about and what matches the ocp and

[1:13:05] Voice 1: all those things so no it's a great it's a great point i think

[1:13:08] Trustee Patrick: some of these questions are leading

[1:13:09] Trustee Patrick: to and what's what's going to be important as we get to the written part of the of the tool that

[1:13:15] Trustee Patrick: accompanies this piece is like any model there's strengths and weaknesses and there's and i think

[1:13:21] Trustee Patrick: that you know how is this tool best used where are the cautions of where it could you know it could

[1:13:28] Trustee Patrick: be problematic where does the model stop and site specific um data uh become important and i think

[1:13:36] Trustee Patrick: those are the type of things that need to be written so that there's um you know you think

[1:13:40] Trustee Patrick: of every every report you look at there's always that little fine print at the bottom of something

[1:13:44] Trustee Patrick: thinking warning, you know, do not use this for these reasons. I think there's high value in

[1:13:50] Trustee Patrick: spending that time putting that there. The other point I look at is also the quality of each data

[1:13:58] Trustee Patrick: layer. I think you said the steep slopes on this island were done using LIDAR, which is

[1:14:04] Trustee Patrick: appropriate, but we have islands where the steep slopes were done by a guy driving around in a

[1:14:09] Trustee Patrick: the pickup truck. So I think there's got to be some way of also looking at each individual data

[1:14:17] Trustee Patrick: layer and sort of grading its quality, you know, how up-to-date it is, how reliable the information

[1:14:24] Trustee Patrick: is on that data layer, because it's going to be different across each island. And also, I think

[1:14:29] Trustee Patrick: that captures some data layers do date out. You know, we look at saltwater intrusion or other

[1:14:34] Trustee Patrick: things that are going to change over time um and that there's a life expectancy to that that data

[1:14:40] Trustee Patrick: layer that needs to be you know checked in after so many years or something of that nature so it

[1:14:45] Trustee Patrick: brings a lot of questions to um the maintenance and um

[1:14:49] Voice 1: uh

[1:14:50] Trustee Patrick: of this system going forward yeah good

[1:14:54] Voice 1: point on the maintenance um and and the steep slopes yeah there there are uh there's kind of

[1:15:00] Voice 1: two different data sets with steep slopes i know we shouldn't get into the weeds but one is looking

[1:15:05] Voice 1: at the steep slope risk which is like yeah you need the guy you need the geotechnical guy in the

[1:15:10] Voice 1: truck with his maps and or her maps or their maps and and and looking at the steep slopes and saying

[1:15:15] Voice 1: oh that one's risky and that one's not and going up poking pins into the ground or whatever they

[1:15:20] Voice 1: do to do steep slope risk assessment but what we do have across the entire island stressed area

[1:15:25] Voice 1: area is is lidar which has been um collected in in 20 uh uh 2019 I think is when we finished

[1:15:34] Voice 1: um and so that data set can be like we can determine uh just based on on the steepness

[1:15:42] Voice 1: of the slope what what is suitable and what's not rather than having that more detailed analysis of

[1:15:47] Voice 1: the hazard of that and so what we tried to do is is get data sets that are consistent across the

[1:15:54] Voice 1: island's trust area so steep slopes can be that uh uh groundwater recharge potential has been

[1:16:00] Voice 1: done across the the region a well density same thing uh aqua seawater intrusion uh is is consistent

[1:16:08] Voice 1: across the island's trust area um i think robert would have to speak to sem because i'm not too

[1:16:13] Voice 1: sure any college she's at at-risk ecological communities um and also the marine charges

[1:16:20] Voice 1: adjacency. I'm not sure if all the shorelines across the ITA have been classified. So I agree

[1:16:25] Voice 1: with you there. Yes. And then you're right, seawater intrusion or well density is a more

[1:16:33] Voice 1: prominent one. That dataset, the GWELS dataset gets updated continuously, but every year they

[1:16:42] Voice 1: publish a new dataset. So for the maintenance of this tool, are we doing a yearly maintenance of

[1:16:47] Voice 1: we're just going to run it again with the new data um and and so can it then be a scheduled

[1:16:52] Voice 1: map in the ocp or something like that i'm not sure that's planning speak so but i i agree with you

[1:16:57] Voice 1: there's there's a technical aspect of maintenance and and i'm glad you you're using that word

[1:17:02] Voice 1: because i i agree with you that's something needs to be built into this project uh as a legacy going

[1:17:08] Voice 1: forward for sure thanks

[1:17:10] Trustee Patrick: um before we get to uh tracy will i let uh robert did you want to add

[1:17:14] Trustee Patrick: something there thanks

[1:17:14] Voice 18: yeah just briefly um yeah one of the principles of this mapping is we don't

[1:17:18] Voice 18: want to just create a product and dump it on ltc's here you go um it's intended to be um i don't say

[1:17:26] Voice 18: customized but we'll look at each layer like you're suggesting for each ltc as we move from

[1:17:31] Voice 18: ltc to ltc and speaking to some trusty portwick's comments what i would foresee is doing a workshop

[1:17:38] Voice 18: up with the local trust committee to work through it and get some feedback on the both the layers

[1:17:44] Voice 18: that are appropriate or not appropriate and the waiting and then we would go back produce some

[1:17:48] Voice 18: you know maybe two or three different maps if they wanted to look at different for different

[1:17:52] Voice 18: waiting and then bring that back to a second meeting all

[1:17:57] Voice 9: right thank you trustee bullen hi

[1:18:02] Voice 20: um yeah thanks for that i i am i hear the concerns with the data quality and all the rest and i think

[1:18:10] Voice 20: think they're very reasonable i also think it's a great tool i'm a big fan of maps and data i think

[1:18:16] Voice 20: groundwater is one of my special subjects although i do dive into other things as well

[1:18:21] Voice 20: um one thing i really really frustrates me is the lack of what i would call ground truth thing

[1:18:28] Voice 20: with respect to water use on the islands and i'll give you an example i dug into the saltwater

[1:18:35] Voice 20: for intrusion maps and i dug into the wells and i live on east point and on my lot and the lot next

[1:18:43] Voice 20: to me are we have four there are four wells registered there are actually two because they

[1:18:50] Voice 20: re-registered the wells under new property owner names and i'm going to email whoever it is to say

[1:18:58] Voice 20: well actually these two other wells as far as i'm concerned they're just duplicate entries

[1:19:02] Voice 20: I can't really see the accuracy with which you know perhaps those wells were discounted

[1:19:09] Voice 20: and I think there's an enormous amount of water catchment and water use and I would love somebody

[1:19:16] Voice 20: the Isles Trust or whoever to do some kind of project to really figure out an estimate of how

[1:19:23] Voice 20: many wells are no longer in use how much water is being collected because groundwater seems to be a

[1:19:29] Voice 20: discussion we trip over all the time and the practical details of how much water people are

[1:19:36] Voice 20: actually using and where it comes from are just sort of up in the air estimates in the water

[1:19:43] Voice 20: and saltwater intrusion mapping they assigned 500 gallons per day pumping threat to every well

[1:19:53] Voice 20: uh and i don't know and i don't think there's a private well in the gulf islands that's pumping

[1:20:00] Voice 20: 500 gallons a day and that's fair enough it's a worst case scenario but it's not described as that

[1:20:06] Voice 20: it's reasonable to say we took this as a way of making sure that we've covered bases

[1:20:13] Voice 20: but it's not actually their norm so anyway that's just my my my stump speech on

[1:20:21] Voice 20: Well,

[1:20:22] Trustee Patrick: I mean, that's my point in use of the model. There are, you know, there are strengths and there are weaknesses, and there are a lot specific versus overall. And I think that just needs to be written and well documented so people don't misuse this information and trustees don't get, you know, taken off course by someone misusing the information when maybe it's improper use of the model.

[1:20:46] Trustee Patrick: You know, what is the strengths? Models have some real good strengths, but like I said, they can also be used.

[1:20:51] Trustee Patrick: and and not a good way

[1:20:53] Voice 1: and and if i may chair to add um to speak to mary's point here um i think

[1:20:58] Voice 1: the write-up of the model to to identify the layers and the strength of the weaknesses but also

[1:21:04] Voice 1: the the the responsibilities of of the crater or the holding agency right uh islands trust has

[1:21:11] Voice 1: no say over g wells over the groundwater wells registry if there is a mistake of having four

[1:21:18] Voice 1: wells on two lots and having two because a change in owner change in location or something like that

[1:21:23] Voice 1: um slowly those problems are being solved by people addressing them and and submitting them

[1:21:30] Voice 1: to the province being like hey there's an issue here and they'll go in and fix it like we fixed

[1:21:35] Voice 1: i say we the royal we like the the province has fixed g wells on salt spring island to identify

[1:21:41] Voice 1: identify 2,000 new more wells on Salt Spring over the course of since the Water Sustainability Act

[1:21:48] Voice 1: has been enacted so we're kind of we're in this like decadal shift of cleaning up the Wells

[1:21:56] Voice 1: registry and we're getting close and there's and then and as as it gets cleaned up there's

[1:22:02] Voice 1: these issues like Marie Reed has has mentioned and I agree with you um to go to the uh uh uh

[1:22:10] Voice 1: uh saltwater intrusion mapping yes I was an external member of that

[1:22:16] Trustee Patrick: I don't think we want

[1:22:17] Trustee Patrick: to get too much into oh

[1:22:18] Voice 1: no oh I know I just sorry I just this is a segue to my last point so I I

[1:22:23] Voice 1: like I had a somewhat a say on the methodology but largely it was a consultant that provided

[1:22:28] Voice 1: that to the province and so the province can't go and start tinkering with that 500 gallon

[1:22:34] Voice 1: gallon number right because that came from the consultant under contract how much water do we

[1:22:41] Voice 1: use yes that analysis is the responsibility of the Islands Trust to determine the water availability

[1:22:50] Voice 1: when we're adjudicating uh things like suitable land analysis or or or rezoning applications of

[1:22:58] Voice 1: course authorizations to use that water comes for the province but but a local government needs to

[1:23:04] Voice 1: to understand how much water they have for their communities for sure and and have we just been

[1:23:11] Voice 1: guessing at that yes is it 625 liters per day like we used in the groundwater availability

[1:23:17] Voice 1: assessments in southern gulf islands not everybody uses that but was that just a regional estimate

[1:23:23] Voice 1: yes should we get more granular on that should we have on island coordination to collect water

[1:23:29] Voice 1: water use data? Yes, we need this. It is the hardest data set to come by in any of this stuff.

[1:23:36] Voice 20: There is

[1:23:36] Voice 1: data from all

[1:23:37] Voice 20: the water systems. I mean, and

[1:23:39] Voice 1: that

[1:23:40] Voice 20: would be probably more than most people

[1:23:43] Voice 20: would use on a private well. That's

[1:23:45] Voice 1: right. Yeah. Yeah. And we have that data and we used it for

[1:23:49] Voice 1: the Southern Gulf Islands work and it was used for the Lake Weston study, a water balance study

[1:23:57] Voice 1: on salt spring island that was done last year and and really great data from the water systems

[1:24:02] Voice 1: because they're metered yeah and then so we're saying well uh the domestics are using similar

[1:24:07] Voice 1: but they're not right because they have a different approach to water management than

[1:24:11] Voice 1: living in a water system so sorry chair for for deflecting

[1:24:16] Trustee Borthwick (probable): that but i just wanted to

[1:24:17] Voice 1: i just wanted

[1:24:18] Voice 1: to show that like even though the province like like the province owns the water technically

[1:24:24] Voice 1: technically speaking, through legislation, and they own the authorizations for domestic and

[1:24:30] Voice 1: non-domestic use. For sure, we need to, as Islands Trust, as a planning organization,

[1:24:37] Voice 1: we need to know the water balance of these islands. We need to know how much water

[1:24:40] Voice 1: we're using and how much water is being used by the ecosystems, how much is running off to the

[1:24:45] Voice 1: ocean, and how much is getting rained on these islands every year, and what is the impact of

[1:24:50] Voice 1: climate change on that water supply for sure we that no one's doing that work for us so i'll leave

[1:24:57] Voice 1: it that's kind of my pitch for all

[1:24:59] Trustee Patrick: right so next steps of this tool um that we were talking about

[1:25:04] Trustee Patrick: some of the documentation that is going to be training education communications that are all

[1:25:09] Trustee Patrick: necessary around this can you talk to that robert

[1:25:12] Voice 18: yep so um we'll do some cleanup on this this

[1:25:16] Voice 18: version like this pdf version things like consistent color palettes and including a

[1:25:22] Voice 18: scale on each layer so you can see what that is start to work on the actual written methodology

[1:25:28] Voice 18: which will help um and um like i said in the briefing we'll um get some start to get some

[1:25:36] Voice 18: more feedback this is the you know rpc's giving given some feedback and we'll run it by staff as

[1:25:44] Voice 18: well and some outside input where available um and then we'll start to roll it out for initially for

[1:25:53] Voice 18: those local trust committees that have ongoing housing projects because it is part of the housing

[1:26:01] Voice 19: toolkit okay

[1:26:05] Voice 9: no

[1:26:07] Trustee Patrick: other specific advice from us today other than we're looking forward to the

[1:26:11] Trustee Patrick: next steps and I said documentation is going to be critical for the use all right good so thank

[1:26:19] Trustee Patrick: you very much William for that and look forward to playing with that tool soon yeah thank you

[1:26:28] Voice 1: chair and thank you for my my patience I know sometimes I get into the technical weeds or no

[1:26:33] Voice 1: thank you for your patience on my willingness to go into the technicals I think like through

[1:26:40] Voice 1: through robert if you have any questions um please send the robert like uh robert jackie and i we meet

[1:26:47] Voice 1: regularly uh to to go through this project and so if you're if you come across thoughts uh following

[1:26:55] Voice 1: this meeting i know this is a lot uh yeah please coordinate them to robert yeah

[1:27:00] Voice 18: questions questions

[1:27:01] Voice 18: or comments yeah

[1:27:02] Voice 1: and and we'll we'll discuss them and and um yeah we'll go from there yeah

[1:27:07] Voice 1: Thanks so much. Appreciate it.

[1:27:09] Trustee Patrick: All right. Thank you very much. So we're going to keep moving on

[1:27:12] Trustee Patrick: here. How are we doing, folks? I'm looking always at the time. So members, please jump up and raise

[1:27:18] Trustee Patrick: your hand. It's time for a bio break or something. I see, Robert, you have your hand up. Thank you,

[1:27:24] Voice 21: Chair. There is one person as part of the Zoom meeting, which is connected by telephone, but I

[1:27:30] Voice 21: don't know who that is. Could we ask that person to identify them, please?

[1:27:35] Voice 3: Good question. There's

[1:27:37] Voice 3: just uh it's mckayla laroney oh mckayla's traveling okay

[1:27:41] Voice 3: yeah she's traveling to sunshine

[1:27:43] Voice 3: coast right now so but listening in

[1:27:45] Voice 3: thank

[1:27:46] Trustee Patrick: you mckayla glad to know you're there i saw your

[1:27:50] Trustee Patrick: name earlier so you switched to a phone okay so we're going to keep moving on then we have 7.2

[1:27:56] Trustee Patrick: we're going to keep going on this water theme and i guess william it must probably you're back on i

[1:28:00] Trustee Patrick: don't know who's going to talk here so we have a 7.2 it's going to be stephan sermac thank you

[1:28:07] Voice 14: uh madam chair i'll address it um of course generally i'm just a figurehead for others

[1:28:12] Voice 14: doing great work i just really want to emphasize uh how much work went behind that last map and

[1:28:18] Voice 14: how much you don't see going on it's quite amazing so for this one it's a request for decision in its

[1:28:24] Voice 14: most basic essence uh it's a request uh that the rpc support a trust-wide application for funding

[1:28:30] Voice 14: funding under the UBCM Complete Communities Grant Program.

[1:28:34] Voice 14: The focus of the funding supports data gathering and analysis and staff have identified that

[1:28:43] Voice 14: the best use of this funding is to support water balance assessments with priority to

[1:28:48] Voice 14: local trust areas without water balance assessments and those who are currently or just about

[1:28:52] Voice 14: to begin official community plan amendments.

[1:28:55] Voice 14: And so as by way of reminder, the Islands Trust Council has assigned mapping groundwater

[1:29:00] Voice 14: resources and developing water balances in the trust area to the RPC as a top priority.

[1:29:06] Voice 14: You'll see that further on in your work program.

[1:29:09] Voice 14: The grant funder UBCM has potentially indicated support for a grant application that takes

[1:29:15] Voice 14: a regional approach.

[1:29:16] Voice 14: That was a lot of background work by staff who previously worked in the province and

[1:29:22] Voice 14: working the phones to make sure oh look there's one of them on the online there she is and then

[1:29:27] Voice 14: and so just by way of what is a water balance assessment there's a briefing attached to this

[1:29:33] Voice 14: rfd just to refocus yourself on what is a water balance i look at it at its most almost ridiculous

[1:29:39] Voice 14: simplicity of its water in water out but there's obviously so much more than that and it is the

[1:29:46] Voice 14: grant opportunity is up to $150,000, but it's a maybe, and we believe that this focus would be,

[1:29:52] Voice 14: as already expressed, best to those LTCs doing OCP work, and that actually matches.

[1:30:00] Voice 14: with what Islands Trust strategic priority is.

[1:30:02] Voice 14: So with that,

[1:30:04] Voice 14: Narissa has been doing all the hard work on that.

[1:30:06] Voice 14: I see her online.

[1:30:07] Voice 14: William provided the briefing.

[1:30:09] Voice 14: Happy to answer any questions.

[1:30:11] Voice 14: The recommendation is before you.

[1:30:13] Trustee Patrick: Well, I'm here.

[1:30:14] Trustee Patrick: It says the host has stopped my video for some reason,

[1:30:17] Trustee Patrick: Robert, so I've been turned off.

[1:30:21] Voice 9: Narissa, were you adding something?

[1:30:26] Voice 9: No, I'm just here if there are any questions.

[1:30:30] Voice 9: Okay, Trustee Elliot.

[1:30:32] Voice 9: Do

[1:30:35] Voice 3: we have a potential for other funding through the province? Because there's a substantial amount of sustainable watershed action happening right now, and I don't know where we fit in that strategic plan.

[1:30:52] Voice 3: So is this, if we apply for this, obviously, does it discount any other applications that we could make for other grants funding, if we are successful?

[1:31:01] Voice 3: So

[1:31:03] Trustee Patrick: this

[1:31:05] Planner Chadwick (probable): funding is specifically to a fund, which is called Complete Communities Grant and it's really designed for local governments to support a data gathering, basically to understand conditions within their communities to encourage

[1:31:22] Planner Chadwick (probable): encourage um well basically suitable land um but it it it uh um for for development and so

[1:31:31] Planner Chadwick (probable): you know in in the in the urban context that's very much about um um you know a compact growth

[1:31:39] Planner Chadwick (probable): scenario in the rural uh context they they have a little bit more flexibility in terms of how they

[1:31:45] Planner Chadwick (probable): look at it this is information that i've uh i've gleaned from our our contact at uh at ubcm so

[1:31:51] Planner Chadwick (probable): So, this is very, very separate to, I mean, essentially, the application will be about supporting the suitable land analysis with a focus of this particular money going to water balance assessments for a number of the LTCs that are in the position right now of using that analysis in housing projects and OCP projects.

[1:32:17] Planner Chadwick (probable): So, the short answer is no, it won't impact our ability to apply for anything else.

[1:32:23] Planner Chadwick (probable): I see William's got his hand up, so he might have some sense of what else might be out there.

[1:32:29] Voice 1: Yeah, thanks, Yafi, the Chair. I've been a proponent of the Watershed Security Strategy and Fund, excited about it,

[1:32:39] Voice 1: since we learned about its development when we were undertaking the Freshwater Sustainability Strategy

[1:32:44] Voice 1: as part of the Healthy Watersheds Initiative.

[1:32:48] Voice 1: And the majority of that funding right now

[1:32:51] Voice 1: is focused on the Indigenous Watersheds Initiative,

[1:32:56] Voice 1: where I think it's $100 million or something like that.

[1:32:59] Voice 1: And each project can get between $25,000 and $300,000 per project.

[1:33:04] Voice 1: So that's where that focus is right now for that type of funding.

[1:33:10] Voice 1: I think for this particular funding that Narissa has brought up in the RFD, it's a real like inward focus project.

[1:33:20] Voice 1: I'm not saying there won't be coordination, but what again we're trying to do here is to focus on the islands that really need the work,

[1:33:30] Voice 1: work, develop the methodology, develop those special relationships with partners and coordination

[1:33:37] Voice 1: groups on island, and by having a project that is of that scope and of that vision,

[1:33:45] Voice 1: that will attract funding that is maybe just adjacent to what Island Trust can even take

[1:33:52] Voice 1: on like like partnering with with the first nation community um and and having the funding be focused

[1:34:00] Voice 1: on on that community rather than directly to the island's trust um things like that are possible

[1:34:06] Voice 1: um the funding mechanisms uh behind the watershed security strategy because i think that's what the

[1:34:12] Voice 1: trustee was was alluding to um the the funding strategies of that are going to be immense as

[1:34:18] Voice 1: we go forward right now they're focused on round two which those applications closed in the spring

[1:34:23] Voice 1: time and those projects are going to be completing in december of 2024 so i imagine during that time

[1:34:31] Voice 1: later in in the next calendar year there's going to be a lot more funding that's going to be

[1:34:34] Voice 1: opening so if we get this funding it'll put us in good position to to like go into another round of

[1:34:40] Voice 1: of funding with with a with a more shovel ready project um to go to other areas of the islands

[1:34:47] Voice 1: trust area with with more partners and on island community groups or first nations thanks marissa

[1:34:53] Voice 3: you had something that was super

[1:34:55] Voice 3: super helpful thanks go

[1:34:57] Planner Chadwick (probable): ahead nurse you're muted um yeah i just

[1:35:01] Planner Chadwick (probable): wanted to mention that um um so the first the first uh the first round they were undersubscribed

[1:35:07] Planner Chadwick (probable): and that's likely because most local governments were trying to apply for the cmhc uh housing

[1:35:13] Planner Chadwick (probable): funding um but they anticipating being over subscribed uh this round so um you know so

[1:35:21] Planner Chadwick (probable): there's no guarantee that we're going to get this funding um but i would say that the um that us

[1:35:27] Planner Chadwick (probable): they provided a very nice framework um for uh local governments to be thinking about and in

[1:35:35] Planner Chadwick (probable): terms of how um how they articulate their need for the funding and i think that'll that'll actually

[1:35:42] Planner Chadwick (probable): um benefit us that there's that'll the application process itself i think will be beneficial and

[1:35:48] Planner Chadwick (probable): hopefully we'll get the money but like i said i i just wanted to emphasize that um you know they

[1:35:54] Planner Chadwick (probable): did say they they expect being um oversubscribed so um it will be a bit of a um uh uh uh competition

[1:36:03] Planner Chadwick (probable): is the word i was looking for um

[1:36:07] Trustee Patrick: i'm i've spent a lot of time in the complete community grants uh

[1:36:12] Trustee Patrick: guidance material applications and and also because of Salt Springs working on its successful

[1:36:19] Trustee Patrick: complete community grant and now implementing that I have proposed some a bit of a language

[1:36:28] Trustee Patrick: change here because I'm that Robert has and for this first one and that's to add that we're really

[1:36:36] Trustee Patrick: this is about supporting equitable water access and management to meet diverse housing needs

[1:36:41] Trustee Patrick: needs um often our our water work is like we're out of water so stop we can't do anything else

[1:36:48] Trustee Patrick: well yes water is a concern we all know water is a concern and there is only so much but we need to

[1:36:55] Trustee Patrick: be smarter at how we use it and and we have to know that it's not being equitably used right now

[1:36:59] Trustee Patrick: someone can can drop a pump and take as much as they want um while we fight and argue and try to

[1:37:05] Trustee Patrick: to get a housing project put together to service a few people. So we need to make sure as we build

[1:37:11] Trustee Patrick: these tools that we're really putting that into our frame. And that to me is what the Complete

[1:37:15] Trustee Patrick: Community Grant is all about, is about serving diverse housing options. And I think it's

[1:37:21] Trustee Patrick: important that we bring that lens to the work as we develop that, that we're not trying to just

[1:37:26] Trustee Patrick: water balance for, you know, he who has most money and can afford big, deep wells gets what they

[1:37:33] Trustee Patrick: they want. And there is more work to be done. And I think that's something this committee

[1:37:38] Trustee Patrick: will want to put on its schedule. The freshwater plan is already becoming a few years old. We

[1:37:45] Trustee Patrick: should look at it and ask ourselves a lot of questions. Because the groundwater balance

[1:37:52] Trustee Patrick: reports, if you look at what was already done for the Southern Gulf Islands and Salt Spring,

[1:37:57] Trustee Patrick: there is a whole list of recommendations that come out of these things. They're not just,

[1:38:02] Trustee Patrick: oh you've done it there's more work that needs to be done um and we already know the recommendations

[1:38:07] Trustee Patrick: they're the same on salt spring the same in the southern gulf islands are the same in the

[1:38:10] Trustee Patrick: highlands um so there's work that we could be doing already with or without these water balance

[1:38:15] Trustee Patrick: reports that are that are improving the data that services the water balance report whether it's

[1:38:22] Trustee Patrick: been done or not on your island so i think we need to you know circle back to look at the work that's

[1:38:28] Trustee Patrick: being done make sure that some of these um recommendations aren't getting lost and that

[1:38:33] Trustee Patrick: they're getting brought into the programs and and thought about we are not the only ones that are

[1:38:37] Trustee Patrick: struggling with funding i was speaking with a highlands counselor yesterday their water balance

[1:38:42] Trustee Patrick: initial report was paid for by the province salt springs was paid for by the province but now it's

[1:38:47] Trustee Patrick: like i said all the recommendations the next steps the more work how do we fund that how do we keep

[1:38:52] Trustee Patrick: these projects going because it's not just a you're once and you're done it's bringing it

[1:38:58] Trustee Patrick: into these programs um so with that i don't know robert i did have that motion that i

[1:39:05] Trustee Patrick: tweaked some words there so you can see it

[1:39:09] Voice 9: um i see uh trustee boland did you

[1:39:17] Voice 20: yeah before we speak first of all i want to support everything you've said

[1:39:21] Voice 20: You know, the Southern Gulf Islands has a water balance model, which I questioned.

[1:39:30] Voice 20: It was built into the groundwater availability assessment.

[1:39:35] Voice 20: The estimates of water use and the ultimate groundwater availability were very iffy and peer review made many suggestions.

[1:39:46] Voice 20: questions, I know that there's a lot of work done on Gabriola already, including a water balance

[1:39:52] Voice 20: study by a student in 2019. And you acknowledge that in the write-up. So I am very, very, very

[1:40:02] Voice 20: concerned that we continue to basically behave like a research establishment and gather more

[1:40:10] Voice 20: and more and more data which you know the practical applicability of it is sometimes

[1:40:16] Voice 20: in doubt most of the reports that were prepared already have recommendations including

[1:40:23] Voice 20: engaging with the community to get a better estimate of real water use and to focus on areas

[1:40:30] Voice 20: instead of just you know going across all the islands focusing on areas that are known to be

[1:40:37] Voice 20: problems and mitigate and no matter how good your water balance is in the end it's about how much

[1:40:46] Voice 20: water people are using and I think that that has shifted enormously both in terms of the numbers

[1:40:52] Voice 20: of well in use and the amount of water being collected and people's expectations of how much

[1:40:59] Voice 20: water is reasonable to use has changed dramatically so that that part of the model is a huge concern

[1:41:07] Voice 20: are into me because we continue to create this information but the assumption is that people are

[1:41:14] Voice 20: using more and more or at least they're using the same amount of water as they used to and I don't

[1:41:19] Voice 20: think that's true so I have a question you know are you going to develop another different water

[1:41:27] Voice 20: balance methodology if so will you go back and apply that to the southern gulf islands and

[1:41:34] Voice 20: and refresh that data, change out that model

[1:41:38] Voice 20: that's in the report.

[1:41:41] Voice 20: And that would be one of my specific questions.

[1:41:44] Voice 20: And the other one is,

[1:41:45] Voice 20: how are you going to execute the recommendations,

[1:41:47] Voice 20: which is engaged with communities

[1:41:49] Voice 20: to really get a handle on water use?

[1:41:52] Voice 20: Thanks.

[1:41:54] Trustee Patrick: Poor William's ended up with two geologists

[1:41:57] Trustee Patrick: on this committee when we started talking

[1:42:00] Voice 1: about

[1:42:00] Trustee Patrick: modeling and groundwater.

[1:42:02] Trustee Patrick: So go ahead, William.

[1:42:03] Trustee Patrick: science

[1:42:04] Voice 1: moves forward does it not right the since the start of time when we just we we learn

[1:42:13] Voice 1: something we apply it we look back we learn from it we continue on we evolve it's exactly what's

[1:42:20] Voice 1: this is this is really science in motion and it started back in the 70s when when um when bill

[1:42:27] Voice 1: hodge started to do these types of assignments on the gulf islands we have a groundwater

[1:42:34] Voice 1: water availability study from the 70s for galliano island right and and and largely what we tried to

[1:42:42] Voice 1: do is is is take that that same vision and and the same objectives and modernize them and modernize

[1:42:50] Voice 1: them use the more available data uh look at the the efficacy of that data and the quality of the

[1:42:58] Voice 1: those primary data layers that come in. I agree with you, water demand, water use,

[1:43:05] Voice 1: we know how much the ecosystems use more than we know how much we use for water on these islands.

[1:43:15] Voice 1: It's a very difficult piece of data, and I mentioned that before, so I won't belabor that

[1:43:22] Voice 1: that point um so to to undertake a six-figure project there's very competent intelligent

[1:43:34] Voice 1: consultants and staff and people around these projects of course we're looking at every angle

[1:43:41] Voice 1: we're looking at all the data we're looking at the historical data back to the 70s to what we

[1:43:45] Voice 1: did in 2019 the southern gulf islands and we're taking that all together and we're modernizing

[1:43:50] Voice 1: a water balance approach the the the work that was done in 2019 was just for the southern gulf

[1:43:58] Voice 1: islands was a groundwater availability assessment at the most regional scale looking at these

[1:44:02] Voice 1: groundwater regions as part of the groundwater recharge mapping project and we learned how much

[1:44:09] Voice 1: work these water balances are in that project where the next year when we just did groundwater

[1:44:13] Voice 1: recharge mapping for dem and hornby and gabriola it was the same amount of money but without the

[1:44:20] Voice 1: groundwater availability assessment because that's how much just time we had to put in just for

[1:44:25] Voice 1: looking at the groundwater recharge how much is coming in so we learned a lot from 2019

[1:44:31] Voice 1: day and that's what that was for that was to see regionally speaking what does a water balance look

[1:44:37] Voice 1: like we went through a very robust review right like a like a contractor review with a bunch of

[1:44:42] Voice 1: contractors and and you're right we got a lot of data there's a lot of recommendations in all the

[1:44:46] Voice 1: reports perhaps the the regional planning committee would like a staff report looking at

[1:44:51] Voice 1: all those recommendations from those reports and and a better like like literature review of those

[1:44:57] Voice 1: reports that's something that is probably uh worthwhile for staff to provide if that was um

[1:45:03] Voice 1: if the rpc would would pass that resolution um and and to answer your question yes if there is

[1:45:08] Voice 1: a new methodology that's created for water balance of course it'd be implemented on southern gulf

[1:45:13] Voice 1: islands that's what we did with the recharge mapping the original recharge mapping in the

[1:45:16] Voice 1: southern gulf islands and salt spring island was was like version one and we eventually got to

[1:45:22] Voice 1: version three and then that version three was then implemented and and re-ran on the southern gulf

[1:45:28] Voice 1: islands and salt spring island and so now when i'm presenting on the groundwater recharge mapping

[1:45:33] Voice 1: in the early calendar year coming up and and providing that that final report of the island

[1:45:41] Voice 1: trust area recharge mapping to the regional planning committee yes the methodology is the

[1:45:46] Voice 1: same across the board and everything's been updated um and and that's you know that that's

[1:45:51] Voice 1: the nature of science that you know this is science in motion and and i i commend like going

[1:45:57] Voice 1: through this in a political process right because usually this type of work has happened in academia

[1:46:02] Voice 1: where where over years and years the methodologies have been developed and and contested through

[1:46:07] Voice 1: through publishing and all that stuff where this is a different way of doing this work

[1:46:12] Voice 1: and because no one else is doing it for us and and there there was a water balance assessment

[1:46:17] Voice 1: yes it was done by a student on gabriel and there's also one done in 2013 by slr and gabriela

[1:46:23] Voice 1: it's exactly why we're looking at gabriela to do this work because there's a lot of work from

[1:46:27] Voice 1: the regional district in the naimo it's a data rich spot that we have a lot of information to

[1:46:33] Voice 1: inform this where uh places like luskete and gambier and and the associate islands they're

[1:46:40] Voice 1: kind of like data black holes it's like wow how do we how do we approach that now right and and

[1:46:45] Voice 1: and how do we leverage the data that we have on those islands it it's more expensive in islands

[1:46:51] Voice 1: that don't have the data even though there's less population and less water use um so it's yeah it's

[1:46:59] Voice 1: it's really exciting times to to develop a new methodology for water balance there's a lot of

[1:47:05] Voice 1: focus on the in the province right now around water balance if we take on this work and we

[1:47:10] Voice 1: start developing a shovel ready project to to push this out to the island stressed area that is a

[1:47:15] Voice 1: very novel project so um yeah i'm excited for it i i um especially as a freshwater specialist in

[1:47:24] Voice 1: the planning shop like we we need fresh water data to plan don't we not like that's what we're

[1:47:29] Voice 1: doing here and and we've collected so many great pieces to put into water balance um what we really

[1:47:36] Voice 1: need now is that is that more technical not so not technical detailed on island coordination

[1:47:42] Voice 1: like uh water use surveys or somehow talking to your like you know just having community meetings

[1:47:50] Voice 1: where it's like, let's workshop this,

[1:47:52] Voice 1: let's figure out how much water we're using.

[1:47:55] Voice 1: Agriculture uses like domestic use on a well-to-well basis,

[1:47:59] Voice 1: drop in a bucket compared to agricultural use,

[1:48:02] Voice 1: huge water user.

[1:48:04] Voice 1: And so to understand agricultural water demand

[1:48:07] Voice 1: is kind of the first step into during water balance.

[1:48:10] Voice 1: And we have some agricultural water demand models

[1:48:13] Voice 1: across the islands, some of them are older.

[1:48:16] Voice 1: So likely if we get this work,

[1:48:18] Voice 1: that would be the the first thing we focus on how much agricultural water there is and then move to

[1:48:24] Voice 1: the commercial and then to domestics um yeah well i think we

[1:48:28] Trustee Patrick: we know you're excited we're talking

[1:48:32] Trustee Patrick: data again and hydrogeology um i think it's the balance of um you know this the study is one thing

[1:48:40] Trustee Patrick: but it's where the rubber meets the road and that is the actual how are we are we changing the

[1:48:45] Trustee Patrick: the behavior of the people using the water?

[1:48:47] Trustee Patrick: Are they having the tools they need?

[1:48:49] Trustee Patrick: And do we have, again,

[1:48:51] Trustee Patrick: to use the word maintenance again,

[1:48:53] Trustee Patrick: but it's models need to be maintained as we go through time.

[1:48:57] Trustee Patrick: So there's a lot related to this.

[1:48:59] Trustee Patrick: And so it's worthy to come back to water at another meeting

[1:49:02] Trustee Patrick: and another time to remind ourselves

[1:49:05] Trustee Patrick: on the freshwater strategy

[1:49:06] Trustee Patrick: and make sure it is in a trajectory

[1:49:08] Trustee Patrick: that's serving the islands trust for what we know now.

[1:49:13] Trustee Patrick: So, Nerissa, you had your hand up.

[1:49:16] Planner Chadwick (probable): Yeah, I was just going to speak to the application piece that we do have, you know,

[1:49:23] Planner Chadwick (probable): Gabriela is undergoing an OCP review right now, and we've got Main Island and Denman and Horme that are engaged in housing projects.

[1:49:32] Planner Chadwick (probable): And Salt Spring.

[1:49:34] Planner Chadwick (probable): And Salt Spring, yeah.

[1:49:35] Planner Chadwick (probable): Sorry, I just work with the Gulf Islands.

[1:49:39] Planner Chadwick (probable): So, like, we are going to see the application of this data.

[1:49:43] Planner Chadwick (probable): Like we're already with the suitable land analysis has provided an opportunity to see how we can use the previous data that we've used.

[1:49:53] Planner Chadwick (probable): And we will be using that or, you know, if the LTCs are interested in using it, there's the opportunity to be using that in these housing and OCP processes that are moving forward right now.

[1:50:06] Planner Chadwick (probable): now. So this water balance additional data will not be just a scientific piece of work.

[1:50:15] Planner Chadwick (probable): There are projects in play where it'll be able to, you know, directly be connected to

[1:50:22] Planner Chadwick (probable): and, you know, the Gabriela LTC has recognized that and has, you know, is looking to that

[1:50:29] Planner Chadwick (probable): as a as a important piece to inform their ocp review and um um so i think that we uh we will

[1:50:38] Planner Chadwick (probable): see it be used we'll see we will be seeing how um the the other data related to water and other

[1:50:45] Planner Chadwick (probable): things is also being will also be used in those contexts all

[1:50:51] Trustee Patrick: right there's uh is there any further

[1:50:54] Trustee Patrick: discussion i think can people see the change that i made to the motion i made it very specific that

[1:50:59] Trustee Patrick: And this is consistent. We did comment on the province a couple of years ago through the Islands Trust that we were looking at their tools as they're continuing to work, that equity and equitable use is something that's important and that we are trying to do housing options.

[1:51:20] Trustee Patrick: So if I guess if there's no I'll make the motion since I'm the one that made some tweaks to the one that's in the package. So I'll move that the regional planning committee request staff apply for the UBCM complete communities.

[1:51:32] Trustee Patrick: I think it's complete community actually I think that's my fault complete community grant to develop water balance analyses in the trust area that supports equitable water access and management to meet diverse housing needs.

[1:51:46] Trustee Patrick: needs. I see it's seconded by Trustee Borthwick. Is there any discussion? If not, I'll call

[1:51:56] Trustee Patrick: the vote then. All those in favour, raise your electronic hands. If you can, or wave

[1:52:03] Trustee Patrick: at me, that works too. Lower your hands. Was there

[1:52:09] Voice 9: anyone opposed? I don't see anyone opposed,

[1:52:17] Voice 9: that's carried so go

[1:52:21] Voice 20: ahead mary yeah uh just a thought um what william said i i i would need

[1:52:28] Voice 20: some time to think about it but i would welcome some sort of synthesis similar to what was done

[1:52:34] Voice 20: at the beginning of the housing toolkit which was very um much appreciated a synthesis of existing

[1:52:40] Voice 20: existing data that with respect to groundwater and especially you know not just the reports but data

[1:52:49] Voice 20: layers that may exist at the provincial level or elsewhere because um I think it would be really

[1:52:55] Voice 20: helpful to understand what exists and then perhaps even to have some estimate of uh what could be

[1:53:03] Voice 20: be useful going into this so I mean I would support putting that in as part of the project

[1:53:10] Voice 20: that we're applying funding for that like really emphasizing the importance of building on the work

[1:53:18] Voice 20: that's been done already and creating a synthesis of that data thanks yeah

[1:53:26] Trustee Patrick: I think um from a timing

[1:53:28] Trustee Patrick: perspective I think we should dust off that conversation with the freshwater strategy and

[1:53:33] Trustee Patrick: there may be a number of data needs to have that conversation something we could talk about um

[1:53:39] Trustee Patrick: maybe a smaller group of us to prepare for a meeting here because there may or may not be

[1:53:44] Trustee Patrick: business cases that need to get brought into the system earlier into the new year can't believe

[1:53:48] Trustee Patrick: we're in the budget process now we need to talk about next year's budget process

[1:53:52] Trustee Patrick: um but it comes quickly um so does someone want to make that second motion there to

[1:54:00] Voice 9: to forward this on to the EC.

[1:54:07] Voice 9: Who wants to go for that?

[1:54:09] Voice 9: Trustee Graham.

[1:54:11] Voice 12: Happy to.

[1:54:12] Voice 12: I move that the Regional Planning Committee

[1:54:14] Voice 12: request staff to forward.

[1:54:16] Trustee Patrick: I can make the motion if you wish.

[1:54:17] Trustee Patrick: Sorry, you're behind this, Toby.

[1:54:21] Trustee Patrick: Trustee Graham is doing it.

[1:54:23] Voice 12: Fine.

[1:54:24] Voice 12: I move that the Regional Planning Committee

[1:54:26] Voice 12: request staff to forward a request for a decision

[1:54:28] Voice 12: to the Executive Committee

[1:54:29] Voice 12: for their support of the application.

[1:54:32] Voice 9: Is there a second?

[1:54:35] Voice 9: I'll second.

[1:54:37] Voice 9: seconded by trustee boland any discussion i'll call the vote all those in favor raise your

[1:54:44] Voice 9: electronic hand

[1:54:45] Voice 9: and

[1:54:49] Trustee Patrick: here there's lots of people trying to do it in the background okay

[1:54:51] Trustee Patrick: take your hand down was there anyone opposed no um trustee elliott i think you're you're just

[1:54:59] Trustee Patrick: lagging behind us i think she's turned her video off um so to have some connectivity challenges

[1:55:06] Trustee Patrick: can imagine that on

[1:55:07] Trustee Patrick: an island things are really slow apologies all right it is about noon um

[1:55:16] Trustee Patrick: and we are about to get into the the the meat of the matter here is this a good time to take lunch

[1:55:24] Trustee Patrick: oh sorry uh trust trust trustee sermac i've uh elected you now go ahead take

[1:55:30] Voice 14: it back take it

[1:55:31] Voice 14: back no thank you thank you madam chair as uh william was speaking and uh this group was

[1:55:40] Voice 14: discussing if you would like staff to come back with a review i believe it was an annotated

[1:55:45] Voice 14: bibliography that we did for housing if you would like stuff to do that we would appreciate that via

[1:55:50] Voice 14: resolution so we don't lose track of it and that is in fact the will of the rpc so if you would

[1:55:56] Voice 14: like to uh make that motion i recommend you do it now while you're it's still in the that last item

[1:56:02] Voice 14: so i'm not sure what the will is but uh if not uh we'll just carry on

[1:56:06] Voice 20: i don't want to over low

[1:56:09] Voice 20: people sorry sorry trustee patrick i'll let you speak no

[1:56:13] Trustee Patrick: uh and i hear you too i was thinking um

[1:56:19] Trustee Patrick: stefan that we might want to talk about what all the needs that we might want to have related to

[1:56:24] Trustee Patrick: bringing a freshwater discussion back to the table so that we're well you know we don't want

[1:56:28] Trustee Patrick: to overburden you with what what we need to ask for but we should bring that back early in the

[1:56:35] Trustee Patrick: new year okay

[1:56:37] Voice 14: so then by consent what i'm hearing then is bring back the freshwater sustainability

[1:56:41] Voice 14: strategy and when we provide a background briefing to it it'll have some information but maybe not

[1:56:46] Voice 14: all and we can take direction at that point

[1:56:48] Trustee Patrick: yeah and that we should

[1:56:50] Trustee Patrick: probably have a conversation

[1:56:50] Trustee Patrick: you know kind of offline with a few of us to make sure you know we're thinking of what what could be

[1:56:55] Trustee Patrick: reasonably in that package understood

[1:56:58] Voice 14: okay i'll take that by consent then thank you without being

[1:57:01] Trustee Patrick: you know overly directive all right so we're about at noon and about to get into the housing

[1:57:08] Trustee Patrick: stuff that we want to talk about today um so it's probably a good time to take a lunch break

[1:57:14] Trustee Patrick: break uh it's 30 minutes sufficient or come back at 12 30 is that work for everybody

[1:57:20] Trustee Patrick: all right then so we are on lunch break we'll see

[1:57:23] Voice 9: you all back at 12 30.

[2:30:39] Voice 9: excuse me laura trustee allen all right where are you at in the agenda uh we are about to start item

[2:30:50] Voice 9: 7.3 page sorry uh beginning page 28. all right is everybody back i see a few few cameras on and

[2:31:18] Voice 9: people here excellent well with that i

[2:31:28] Trustee Patrick: hope uh hope you enjoyed a break away from uh from the

[2:31:33] Trustee Patrick: the computer. I guess let's get back at it. We're just about to start the stuff that's kind of

[2:31:40] Trustee Patrick: important. So 7.3, kind of important. It's all important, but this is housing. The housing

[2:31:48] Trustee Patrick: statutes were brought to the legislature known as Bill 44 last week. I know I listened to

[2:31:57] Trustee Patrick: to quite a bit of the debate in the House.

[2:32:00] Trustee Patrick: It was very interesting.

[2:32:03] Trustee Patrick: I encourage you to do that from time to time

[2:32:05] Trustee Patrick: to get educated on how our BC legislature works.

[2:32:10] Trustee Patrick: With that, we have a staff report here,

[2:32:14] Trustee Patrick: what we know thus far,

[2:32:16] Trustee Patrick: and who's going to give that report?

[2:32:17] Trustee Patrick: Is that you, Director Cermak, or...?

[2:32:21] Voice 14: I'll start, for sure.

[2:32:24] Voice 14: her. Director David Marder did all the horsepower in this. And again, I'm a figurehead of his

[2:32:31] Voice 14: wonderful work. I reviewed it with Robert Kojima. Oh, and David's here. Perhaps I'll just pause

[2:32:36] Voice 14: there. Maybe David wants to present. I had no idea you were coming, David.

[2:32:39] Voice 17: No, go ahead, Stephan. Let

[2:32:41] Voice 14: me know if I can help.

[2:32:42] Voice 14: Okay. Sure. Thanks. Okay. So it's interesting times in the legislature. More legislative

[2:32:49] Voice 14: related changes uh regarding housing and the local government act in the such since the 80s

[2:32:54] Voice 14: so we're living through interesting times the province recognizes that and they're trying to

[2:32:58] Voice 14: make change so what you have before you is a briefing on five of the most recent

[2:33:05] Voice 14: amendments proposed the speculative and vacancy tax act at the top was adopted or became in royal

[2:33:12] Voice 14: ascent and it applies to specific areas only which are not the islands trust so it's here for your

[2:33:20] Voice 14: information the act does allow the minister by regulation to add areas to the list to areas

[2:33:25] Voice 14: which the speculation and vacancy tax act applies so i'm just going to carry on because a lot of

[2:33:31] Voice 14: these you're going to find the islands just that it doesn't apply to the islands trust but we put

[2:33:36] Voice 14: them all to one place so you can refer to them because there's a lot of change going on the next

[2:33:40] Voice 14: one uh short-term rental accommodation act uh what we call short-term vacation rentals they just

[2:33:47] Voice 14: remove the word vacation short-term rentals there are some ways there's many features to this some

[2:33:54] Voice 14: key things would be principal residence business licenses and enforcement and i'll start with

[2:33:58] Voice 14: principal residents a lot of the islands have permit bed and breakfasts which mean that the

[2:34:07] Voice 14: the principal resident must live on the property

[2:34:09] Voice 14: and they may have a short-term rental

[2:34:13] Voice 14: of a part of their home or their accessory dwelling unit

[2:34:16] Voice 14: or college or secondary suite.

[2:34:18] Voice 14: However, this principal residence part

[2:34:22] Voice 14: of the Short-Term Rental Accommodation Act

[2:34:26] Voice 14: is province-wide,

[2:34:30] Voice 14: although it's only for specific areas, again,

[2:34:32] Voice 14: and the local trust committees may opt in

[2:34:35] Voice 14: via presumably via resolution that's what staff have told us and that's what

[2:34:40] Voice 14: I believe some of the elected officials have ministers have told some of you so

[2:34:43] Voice 14: there's an opt-in feature more detail on that will come via regulation and right

[2:34:49] Voice 14: after Christmas and follow up in the New Year's when we're expecting that

[2:34:52] Voice 14: information so if you're looking to ensure that your short-term rentals must

[2:34:58] Voice 14: have the principal resident living on the property whether it be in the house

[2:35:03] Voice 14: or a permitted accessory dwelling unit or secondary suite,

[2:35:07] Voice 14: the LTCs may opt into that via resolution.

[2:35:10] Voice 14: We'll, of course, return to all the LTCs with that in due time.

[2:35:14] Voice 14: The next one is business licenses.

[2:35:16] Voice 14: The regional districts may adopt business licenses,

[2:35:19] Voice 14: which means that they may regulate short-term rentals.

[2:35:23] Voice 14: And the LTCs do not have that authority,

[2:35:26] Voice 14: but, of course, they may seek cooperation with the regional districts

[2:35:29] Voice 14: to use that authority.

[2:35:30] Voice 14: authority so I know there's been some activity over I think started a couple years ago in the

[2:35:35] Voice 14: southern gulf islands in salt spring island to request that the capital regional district

[2:35:41] Voice 14: use that and they did some background research for it and at the time I don't think they were

[2:35:44] Voice 14: they didn't like the idea but of course there's nothing like a good cooperation to

[2:35:49] Voice 14: force their hand perhaps or to request that cooperation next of course is the big one

[2:35:56] Voice 14: probably the one you guys all want to hear about is the housing statutes the residential development

[2:36:00] Voice 14: development. And within this, there's a bunch of things. They made an amendment to the Islands Trust Act, which excluded the Islands Trust from a lot of this. And that is the most obvious being the mandated minimum density requirements. You heard about how many units per lot. Single family dwelling is gone the way of the dodo and requiring three, four or six units per lot. That does not apply to the Islands Trust.

[2:36:31] Voice 14: Housing Needs Reports, there are new requirements and that does apply to the Islands Trust.

[2:36:35] Voice 14: They haven't outlined all the changes but the one that they have said is they're no longer

[2:36:40] Voice 14: just for five years, you must project out to 20 years and they must be considered when doing

[2:36:47] Voice 14: Official Community Plan amendments. There's, as I said there, we're expecting more information

[2:36:53] Voice 14: in January about what those few other changes in the Housing Needs Reports will be. They do

[2:37:00] Voice 14: do have some stipulation about interim housing needs reports because the new housing needs

[2:37:04] Voice 14: reports will have to be done by 2028 but there's an interim process you don't get excluded from it

[2:37:10] Voice 14: because they're already law it's just a matter that they're changing what the requirements are

[2:37:14] Voice 14: so they're going to allow for an interim approach we're going to hear more about that again at by

[2:37:20] Voice 14: the end of the calendar year we expect we have we asked and we have not heard what we've asked

[2:37:26] Voice 14: and they said no and we have not heard further announcement about any funding to account for any

[2:37:31] Voice 14: of these changes. I know that was a request by this group to seek funding for the other housing

[2:37:36] Voice 14: needs reports that you have sponsored that request to the Financial Planning Committee and Trust

[2:37:41] Voice 14: Council. Another one that the Islands Trust is subject to is the public hearing for housing.

[2:37:48] Voice 14: public hearings on proposed zoning bylaws must not be held if once this gets adopted for bylaws

[2:37:58] Voice 14: that are consistent with an official community plan and if that purpose of that bylaw is to

[2:38:04] Voice 14: permit a residential development so it shows you the power of your official community plans if your

[2:38:10] Voice 14: official community plans support multi-family dwelling areas and that's being proposed and

[2:38:16] Voice 14: you only have a but your land use bylaw only has a single family dwelling well you may not have a

[2:38:22] Voice 14: public hearing for that so that's a substantial change uh there are some notification requirements

[2:38:27] Voice 14: you still have to put up a notification though during that process just to at least alert the

[2:38:31] Voice 14: community that that change is happening and finally um is that finally let me just check

[2:38:37] Voice 14: my notes here yeah both the uh the last two items we have listed there number four and five which

[2:38:43] Voice 14: which are the development financing in the transit-orientated areas.

[2:38:46] Voice 14: Neither of those, again, apply to the Islands Trust

[2:38:49] Voice 14: because Islands Trust is excluded by an amendment to the Islands Trust Act.

[2:38:53] Voice 14: So that's a super-duper high level.

[2:38:55] Voice 14: David will undoubtedly have more detail, as probably will Robert,

[2:39:00] Voice 14: but happy to answer any questions

[2:39:02] Voice 9: you may have.

[2:39:03] Voice 9: Anyone have any particular questions?

[2:39:10] Voice 9: I see a hand from Trustee Elliott.

[2:39:12] Voice 3: Trustee Elliott.

[2:39:15] Voice 3: Thank you for that overview.

[2:39:16] Voice 3: It's really helpful.

[2:39:18] Voice 3: And I would say comforting to know that our staff has their fingers on the pulse and are watching for what are the changes as they roll out.

[2:39:30] Voice 3: And I anticipate there's going to be some more modifications.

[2:39:35] Voice 3: But I wanted to ask about, so the public hearing, waiving the public hearing requirements, what, you know, what are the implications for our communities?

[2:39:45] Voice 3: That's a huge part of our process in terms of the discussion between local government and communities.

[2:39:55] Voice 3: And of course, you know, you've noted that we can have open houses and surveys and community information meetings.

[2:40:00] Voice 3: But what does waiving that requirement mean, I guess, culturally for LTCs?

[2:40:10] Voice 14: well i'll i'll start with that question but i actually you know having david and robert here

[2:40:15] Voice 14: two more senior planners than i um they might have even more insight but uh being on the island

[2:40:20] Voice 14: and understanding a little bit um how or beyond one of the islands uh the community wants their

[2:40:26] Voice 14: input heard and they they will continue to have that opportunity through the rezoning process

[2:40:30] Voice 14: they just won't get that sort of grandstanding opportunity to overwhelm one particular meeting

[2:40:36] Voice 14: meeting with, as they say, nimbyism. I think that's the intent. It's the intent is to get

[2:40:40] Voice 14: housing built faster. So the culture will change, more letter writing, more, they'll be asking for

[2:40:46] Voice 14: more community information meetings. I think there'll be a diverse, I think all the tools

[2:40:51] Voice 14: that you have now will be asked to be used a little bit more liberally and generally and

[2:40:56] Voice 14: more commonly. So that's my intuition, but I welcome input from David or Robert on that.

[2:41:02] Voice 17: Yeah, if I may, through the chair.

[2:41:05] Voice 17: Yeah, I agree with Stefan there.

[2:41:06] Voice 17: I think, well, the first comment is you're not waiving it.

[2:41:10] Voice 17: It's just now prohibited.

[2:41:11] Voice 17: So you won't be able to have a public hearing for housing-related

[2:41:15] Voice 17: if it's consistent with your LCP.

[2:41:17] Voice 17: So it's just a given that that won't happen.

[2:41:20] Voice 17: But, yeah, I'm assuming the regulations are not going to impose

[2:41:25] Voice 17: any further prohibitions such as community information meetings

[2:41:28] Voice 17: or open houses.

[2:41:30] Voice 17: So I think those informal approaches is what you would tend to work on, and once you've

[2:41:37] Voice 17: received that information, it's up to the trust committee, you can make a decision yes

[2:41:41] Voice 17: or no still.

[2:41:42] Voice 17: It's still an unfettered authority, so you're still going to hear from your community in

[2:41:46] Voice 17: some way, whether it's letter writing or informal meetings or coming to your town hall session.

[2:41:52] Voice 17: It just eliminates that formal requirement to have a public hearing, which, as Stefan said, becomes a place where only people that are opposed usually come out, and those that are in favour tend to stay home.

[2:42:11] Voice 3: Just a follow up question. In terms of process, so post public hearing, we can't receive any new information on something.

[2:42:19] Voice 3: thing so does that change how information is handled and sort of what is the the stop point

[2:42:28] Voice 3: for still learning about the process so now the process is changing so um i'm i'm assuming we'll

[2:42:36] Voice 3: get good direction it's just it's it's very puzzling to figure out what the new system will

[2:42:42] Voice 3: look like

[2:42:42] Voice 17: that's exactly what it will look like is um now there's no republic hearing so there's no

[2:42:49] Voice 17: limitation on you receiving information up until the time you consider the readings for the bylaws.

[2:42:57] Voice 17: Yeah, so that just goes away. That limitation goes away.

[2:43:03] Voice 18: Yeah, I would just add that a lot of those procedures that surround public hearings and

[2:43:11] Voice 18: not receiving information and having binders and so on, a lot of that comes from case law

[2:43:15] Voice 18: that's over the years for public hearings and so it'll be interesting to see with these changes if

[2:43:21] Voice 18: there'll be a whole new new case law will start to develop well

[2:43:28] Voice 9: trustee boland thanks

[2:43:32] Voice 20: yeah i'm i'm

[2:43:33] Voice 20: also quite curious about what happens when you give notice and you give notice of what like you

[2:43:40] Voice 20: know you give notice that you're going to have a first reading a second reading a third reading

[2:43:44] Voice 20: is kind of interesting to figure out what the public response can be or what will be allowed

[2:43:53] Voice 20: before, as Toby said, that's it. But to come back to my reading of this, I like the idea that

[2:44:03] Voice 20: we have to refresh our OCPs to be more specific about providing housing and the conditions around

[2:44:13] Voice 20: around provider housing and I like to think that we will turn it on its head and it'll be about

[2:44:19] Voice 20: describing what's allowed rather than describing what's not allowed however I do see that this is

[2:44:26] Voice 20: going to be a huge effort to a do the housing review and b build into the OCP all the material

[2:44:37] Voice 20: material that makes it possible to say, okay, no public hearing is needed, because the terms

[2:44:45] Voice 20: and conditions of what we're doing are built into the OCP. And everything we do is, is driven by

[2:44:51] Voice 20: that. So I'm just trying to wrap my head around the next five to 10 years when I won't be with

[2:45:00] Voice 20: you um you know the work scope will have to be around updating ocps to accommodate that

[2:45:13] Voice 20: that very specific i mean at the moment in the saturn island um plan from the 90s they estimate

[2:45:19] Voice 20: the number of people they anticipate being on the island and we're way off that like they estimated

[2:45:26] Voice 20: at 2000 and back calculated everything from that we're at 450. So somewhere in between we are going

[2:45:35] Voice 20: to have to be very specific about how we see that growth being accommodated and what the rate of

[2:45:42] Voice 20: growth is and that's going to take quite a piece of work. So I would welcome almost a kind of a

[2:45:49] Voice 20: tutorial on the type of things that you would have to build into your ocp and where to stop

[2:45:59] Voice 20: building in specifics um as we go forward thanks good

[2:46:06] Voice 9: points and more to discuss here as we go

[2:46:09] Voice 9: uh trustee allen thank

[2:46:11] Trustee Allen: you sure um i just have a comment first and then a question i i just find

[2:46:16] Trustee Allen: this why once again we're just totally ignored with little provincial changes it just frustrates

[2:46:22] Trustee Allen: me that you know it i don't know we just don't exist or something and i just want to know have

[2:46:28] Trustee Allen: we had any high level dialogue or conversation with senior staff on this like we're continually

[2:46:35] Trustee Allen: being ignored or like let them figure it out on their own and so that's my frustration i'll share

[2:46:41] Trustee Allen: And then I have a question regarding the vacation rentals.

[2:46:46] Trustee Allen: I just want to clarify because I think O'Horn Gatton has their vacation rentals.

[2:46:50] Trustee Allen: So in terms of that principal residence, if we

[2:46:55] Voice 9: choose to opt in with that bylaw, does

[2:47:05] Trustee Allen: that mean that all – because what we've done in September, we passed it, we made vacation rentals illegal here on.

[2:47:12] Trustee Allen: But there's all the other ones that are legally non-conforming.

[2:47:15] Trustee Allen: So I just want to know, are they going to be now, if they're not a principal residence and if we happen to opt in on Hormiga Island, are they going to be legally non-conforming or illegal?

[2:47:27] Trustee Allen: Like, are they allowed to carry on?

[2:47:29] Trustee Allen: Sorry, I had to read that paragraph about three times.

[2:47:31] Voice 17: Yeah, I can respond to that unless, Stefan, you want to.

[2:47:35] Voice 17: Go for it.

[2:47:35] Voice 17: I think we have the same answer.

[2:47:37] Voice 17: Okay.

[2:47:37] Voice 17: Yeah, through the chair.

[2:47:39] Voice 17: Yeah, so the change with the legal non-conforming.

[2:47:43] Voice 17: So if you have a current regime, like a current way of allowing them in certain situations and in others not, or people are claiming that they have a legal nonconformity, all that will end once the regulations bring Bill 35 into force.

[2:48:01] Voice 17: That does apply to Islands Trust.

[2:48:04] Voice 17: That applies throughout the province.

[2:48:05] Voice 17: You don't have to opt in for that to apply.

[2:48:08] Voice 17: So that will actually help in your own bylaw enforcement.

[2:48:13] Voice 17: you know especially if people are making arguments that oh i got legal non-conforming status i can

[2:48:18] Voice 17: keep doing this uh that creates a problem for us because then you know it's a lot of work to

[2:48:24] Voice 17: enforce against that but now that legal non-conformity will be removed so um it's if

[2:48:32] Voice 17: your bylaw doesn't allow it it's not allowed so whatever's in your bylaw if you choose to opt in

[2:48:39] Voice 17: then the provincial regulation becomes the base that that is the the most restrictive level or

[2:48:47] Voice 17: the the base level and if you had another means so let's say you allowed uh people that are not

[2:48:55] Voice 17: living at home uh using the temporary use permit or some other format to um use a short-term

[2:49:02] Voice 17: vacation rental and then you opt in because the province doesn't allow that then your temporary

[2:49:10] Voice 17: use permit would probably become null and void because it's contrary to what the provincial

[2:49:16] Voice 17: government's allowing which is that you have to live in your home right so i think what we what

[2:49:22] Voice 17: we would do if local trust committees are interested in considering it is kind of explore

[2:49:27] Voice 17: those implications and i think we'd have to do that ltc by ltc because the bylaws are all different

[2:49:34] Voice 17: so the implications could be different for each local trust committee uh but it's not worth doing

[2:49:40] Voice 17: that until we see the regulations um because the other part of it is if we opt in can we opt out

[2:49:47] Voice 17: and that i don't know at least not not yet

[2:49:50] Voice 9: thank you just a quick yeah

[2:49:55] Trustee Borthwick (probable): and i would want to uh echo

[2:49:58] Trustee Borthwick (probable): co-trustee Alan there in terms of, and I hear your concerns, Director Marler, in terms of opting in

[2:50:05] Trustee Borthwick (probable): and opting out. But yeah, certainly the sense of being passed over is, there's a lot of

[2:50:15] Trustee Borthwick (probable): proactive stuff in here. And I've been thinking a lot about how bureaucracies work, how civil

[2:50:23] Trustee Borthwick (probable): services work, how, you know, planning agencies work, and also the role of politicians within

[2:50:27] Trustee Borthwick (probable): than that and trying to be proactive and and you know looking towards building stuff as opposed to

[2:50:33] Trustee Borthwick (probable): reacting to bad things and and um i i'm encouraged by a lot that i see in this and obviously there's

[2:50:39] Trustee Borthwick (probable): a lot that's going to be controversial i'm going to be a bit scary i think to begin with for for

[2:50:44] Trustee Borthwick (probable): communities there's going to be parts that that throw up a lot of red flags but i'm i'm i think

[2:50:49] Trustee Borthwick (probable): there's some a lot of really good stuff in here um oh what i think i noticed a number of places

[2:50:57] Trustee Borthwick (probable): through this uh this briefing that um ascent has been spelled s c or uh yeah s c e n t um

[2:51:06] Trustee Borthwick (probable): which is climbing uh not not not not giving approval to so we maybe don't want to be

[2:51:14] Trustee Borthwick (probable): i i know it doesn't matter at all but it's the the thought of the king climbing around

[2:51:20] Trustee Borthwick (probable): around to approve these things is entertaining to me uh anyways um but yeah no I think um I think

[2:51:29] Trustee Borthwick (probable): the the the changes to the public hearing stuff is really interesting I mean I think um that's

[2:51:35] Trustee Borthwick (probable): definitely gonna be something where communities are going to be confused and I think managing

[2:51:38] Trustee Borthwick (probable): the conversation around that is going to be vital in our communities um but I do think it's going to

[2:51:43] Trustee Borthwick (probable): move stuff forward you know going to enable stuff to move forward um in a in in more wholesome ways

[2:51:49] Trustee Borthwick (probable): and it encouraged us to do what Chair Patrick is always saying, which is linger in the planning

[2:51:56] Trustee Borthwick (probable): stages and that it shifts the focus from individual bylaws getting public input to

[2:52:04] Trustee Borthwick (probable): actually making sure that our OCPs are really solid. And that's from whence our authority

[2:52:09] Trustee Borthwick (probable): flows. So I think that's really appropriate. And I think that's an exciting change.

[2:52:14] Trustee Borthwick (probable): change um i made lots of notes here um yeah i mean definitely there's lots of parts of this

[2:52:21] Trustee Borthwick (probable): that i would want to request to opt into and and i think there's i think this is going to be a

[2:52:26] Trustee Borthwick (probable): conversation we ought to have at trust council because i think there's a lot of stuff that's

[2:52:29] Trustee Borthwick (probable): going to affect the whole thing and that these conversations are are bigger than just this

[2:52:32] Trustee Borthwick (probable): committee but um yeah anyways there's a lot of exciting stuff and i'm looking forward to seeing

[2:52:37] Trustee Borthwick (probable): what comes thank

[2:52:40] Voice 9: you trustee brown thank

[2:52:42] Voice 12: you chair uh just a question so if the uh change

[2:52:47] Voice 12: that's being contemplated by the ltc in the community is supported by ocp policies no public

[2:52:54] Voice 12: hearing if the change to the uh community would involve a change to your ocp then you would have

[2:53:03] Voice 12: a public hearing. Is that correct?

[2:53:06] Voice 9: Yes, that's correct. Correct. Right.

[2:53:12] Trustee Patrick: Well, I know that the

[2:53:13] Trustee Patrick: Salt Spring Local Trust Committee has sent two letters to Minister Kalin on being departed from

[2:53:18] Trustee Patrick: the suites and then the other aspects of these announcements. And I know I personally have sent

[2:53:24] Trustee Patrick: emails to Minister Kalin. So, you know, the other thing is we're not alone. I think we typically,

[2:53:33] Trustee Patrick: for some reason, start to think that the islands trust in our islands are on some sort of island.

[2:53:40] Trustee Patrick: We can get in a ferry and leave our islands. And guess what? There are other communities that are

[2:53:46] Trustee Patrick: similar to us. You know, not everybody, but there are some very, you know, rural island-esque type

[2:53:53] Trustee Patrick: communities. District of Highlands is one, for example. And we have similarities with some of

[2:53:59] Trustee Patrick: of these other municipalities that we could be, you know, joining voice in. There is a lot of

[2:54:10] Trustee Patrick: questions and the municipalities, especially the rural ones are out there asking for infrastructure

[2:54:15] Trustee Patrick: support, more money and things of that nature to be able to react and support to the housing that

[2:54:21] Trustee Patrick: they need in their communities. And that's all happening outside of us. And we're not not part

[2:54:26] Trustee Patrick: part of that. So keep that in mind. The other aspects of this is there is one bit of a tone

[2:54:36] Trustee Patrick: to the report that I would warn that, you know, I think there is a value to share this with the

[2:54:41] Trustee Patrick: other trustees, but we should remove out, I think some of the analysis is a little preliminary,

[2:54:49] Trustee Patrick: you know, like for opting into the short-term rentals, you know, would there or would there

[2:54:55] Trustee Patrick: not be an increase enforcement on us if this program is implemented. If registrations and

[2:55:04] Trustee Patrick: business licenses and other forms of information are required to be done now, if someone's illegally

[2:55:10] Trustee Patrick: operating in our area, is that our, you know, who does that enforcement? How does that work? I think

[2:55:17] Trustee Patrick: there's a lot of questions still. And I would look at all of this because the regulations haven't

[2:55:22] Trustee Patrick: come out yet as, you know, we should be curious. We should be looking at it in that way. I think

[2:55:30] Trustee Patrick: there's a lot of potential for efficiencies. Yes, our local trust committees, we have different

[2:55:35] Trustee Patrick: bylaws that are very different, but there may be opportunities to join forces with some of the

[2:55:43] Trustee Patrick: local trust committees that are interested in moving forward as to what would bylaws look like

[2:55:49] Trustee Patrick: or something of that nature if we were to implement that into our areas.

[2:55:54] Trustee Patrick: I know on Salt Spring that the local accommodation group,

[2:55:57] Trustee Patrick: they've done a detailed analysis, and they're not all that opposed

[2:56:01] Trustee Patrick: to what they're seeing in the regulations.

[2:56:04] Trustee Patrick: Clarity helps all parties in this case, and no one wants to be enforced against.

[2:56:13] Trustee Patrick: And our rules have created, like what Adam said,

[2:56:18] Trustee Patrick: what we're seeing out there has a lot to do with our own rules we got home-based businesses that

[2:56:22] Trustee Patrick: allow certain stuff then we have short-term vacation rentals and over time that has become

[2:56:28] Trustee Patrick: quite blurry and that that's one of the reasons why we're you know we're we're having the problems

[2:56:34] Trustee Patrick: we're having so these are opportunities to stop and look and fix and um and perhaps do more than

[2:56:42] Trustee Patrick: just tweak it might be you know really end up with something that doesn't suck the air out of all of

[2:56:47] Trustee Patrick: our bylaw enforcement running around playing whack-a-mole i think we'd all like to see that

[2:56:51] Trustee Patrick: come to an end could this do it maybe and i think that's the kind of analysis we have to get to

[2:56:56] Trustee Patrick: so i think um it would be nice to share this with i think the other trustees the other piece that i

[2:57:04] Trustee Patrick: was looking at that's another um you know we it's still preliminary we we we know we'd be triggered

[2:57:11] Trustee Patrick: to do the uh housing needs assessments we're not quite certain whether or not the requirement

[2:57:16] Trustee Patrick: update or OCPs would be captured with us. That's a good question. If that is true, if we get

[2:57:21] Trustee Patrick: wiggled out of that for some reason, I know this committee should look at that and say,

[2:57:25] Trustee Patrick: do we agree with that? If you have a housing needs assessment that says you're not meeting

[2:57:29] Trustee Patrick: your needs, should we say, okay, local trust committees, get off the hook?

[2:57:34] Trustee Patrick: Maybe we would be recommending that. No, you should update your OCPs following

[2:57:38] Trustee Patrick: um your uh housing needs assessments to stay up to date uh with your with your community needs and

[2:57:47] Trustee Patrick: um where you're going so um i think the regulations are going to um be very important

[2:57:58] Trustee Patrick: um and i know as we go into our next conversation with the toolkit here i'm i'm leaning toward i

[2:58:05] Trustee Patrick: I think it's value to wait a little bit to let these regulations come out.

[2:58:08] Trustee Patrick: They're coming out in January to allow us to look at the regulations and look at our toolkits and make sure we are well aligned in what we're putting out for materials.

[2:58:24] Trustee Patrick: Any other comments on this report or thoughts of sharing it?

[2:58:29] Trustee Patrick: I see Trustee Elliott.

[2:58:32] Voice 3: Thank you, Chair.

[2:58:33] Voice 3: Chair, I do think there's going to be interest from other trustees who aren't in this committee to just know that staff are keeping tabs on this.

[2:58:43] Voice 3: Is there a sort of a high level version of this report that we could include in the report out to Trust Council for December with the caveat that, you know, more changes will be announced or more clarity on the changes will be announced in the new year?

[2:59:03] Voice 3: And sort of remove, I think I agree with you, Chair Patrick, about some of the potential implications, because we don't want to go down rabbit holes, as councils somehow want to do sometimes.

[2:59:19] Voice 3: So perhaps some of the implications and the analysis could be removed, but here are the bullet points.

[2:59:26] Voice 3: Here's what applies to the honest trust area.

[2:59:29] Voice 3: Here's where we need more information.

[2:59:31] Voice 3: Here's what definitely does not apply at this point.

[2:59:35] Voice 3: I think that would be helpful for December.

[2:59:38] Trustee Patrick: I know there was a speaking notes document put out.

[2:59:44] Trustee Patrick: Go ahead, David.

[2:59:47] Voice 17: Yeah, I was just going to say that the attached speaking notes have been sent out because we get a lot of questions from trustees.

[2:59:54] Voice 17: So that was just to help them. Also, all of these statutes.

[3:00:00] Voice 17: have been added to the legislative monitoring chat and the comments field in there just

[3:00:05] Voice 17: indicates the status and that we need more information and then you know just speaking

[3:00:13] Voice 17: generally for staff if you would like us to simplify a briefing to send to council we can

[3:00:21] Voice 17: certainly create something before council we'd have to do it this week so I don't want to do a

[3:00:25] Voice 17: a lot of work but be willing to help stephan with something like that yeah

[3:00:30] Trustee Patrick: i think this report is

[3:00:31] Trustee Patrick: generally almost there i think it's just take out some of there's some analysis that might you know

[3:00:36] Trustee Patrick: like you're you will have increased enforcement by doing this we don't know that you know so i

[3:00:40] Trustee Patrick: think it's just take take out um some of some of those type of things so that we're not you know

[3:00:46] Trustee Patrick: alarming people when we don't know yet um i don't know how others feel is that uh you know this it

[3:00:52] Trustee Patrick: already exists i don't think we have to rewrite it a lot i think the trustees would value it i'm

[3:00:58] Trustee Patrick: seeing thumbs up thumbs up from everybody agreement that we just want to take out the you know the the

[3:01:03] Trustee Patrick: preliminary analysis that may may not you know it's just we don't know yet we need to do more

[3:01:11] Trustee Patrick: all right do you need a motion on that i guess we do we need them i guess we do need a motion if

[3:01:15] Trustee Patrick: we're um

[3:01:18] Voice 17: yes definitely i'm thinking just a motion to uh forward this to council with those amendments

[3:01:24] Voice 17: appointments which is just 10

[3:01:25] Trustee Patrick: minutes as discussed yeah

[3:01:27] Voice 17: that would work for me okay stefan i

[3:01:30] Voice 14: think

[3:01:31] Voice 14: that'll that'll work it is in the follow-up um that we we assumed it would be traveling forward

[3:01:36] Voice 14: to trust council so that motion is very helpful if you you know as discussed perhaps more um

[3:01:42] Voice 14: i i like a little more clarity myself but to be quite blunt david's going to do it for us because

[3:01:47] Voice 14: i have the next two days off for personal matters so so and that deadline's friday so as you wish

[3:01:53] Voice 14: David I

[3:01:54] Voice 17: can get it done today once I know what you

[3:01:56] Voice 9: want okay thank you okay do

[3:02:05] Trustee Patrick: we want to go

[3:02:06] Trustee Patrick: through here is there I know the specifics that catch me is the short-term vacation rental under

[3:02:13] Voice 9: the action I wonder I wonder if it's just take take the you know the action I don't know what

[3:02:30] Voice 9: And the public hearing too, I guess.

[3:02:33] Voice 9: The public hearings one.

[3:02:41] Voice 9: Yeah,

[3:02:42] Trustee Patrick: I think it's primarily it's the vacation rental one, I think, that needs just to have some of the potential ramifications that are unknown, like in reference to enforcement.

[3:02:50] Voice 3: So maybe take out everything after, for example, a local trust committee may have adopted a temporary use permit scheme.

[3:02:58] Voice 3: So it's just the action I think is still valid.

[3:03:02] Voice 3: The first two sentences I would keep.

[3:03:08] Voice 3: And, I mean, we're going to need that clarity, absolutely, but it's so specific to each local trust area that some of the trust areas that don't have those TUPs will be like, well, what does this mean?

[3:03:22] Voice 3: So, I don't know.

[3:03:24] Voice 12: If I may, Chair.

[3:03:26] Voice 3: Yes.

[3:03:27] Voice 3: My

[3:03:27] Voice 12: suggestion is to present it as written, but take the opportunity to explain when it is delivered to Trust Council the concerns that we just outlined.

[3:03:38] Voice 12: That's my suggestion.

[3:03:44] Voice 9: I think so. I mean, if we can just remove some of these

[3:03:46] Trustee Patrick: things that might cause and, you know, that are just too preliminary, I think it's of value because once it gets in trust, the committee, you know, the report gets out there.

[3:03:57] Trustee Patrick: So I think if we can correct that, I think there is value in taking, as Toby mentioned, is that clear to staff for that paragraph, which is what we're talking about?

[3:04:07] Voice 17: Yes, it is to me.

[3:04:08] Trustee Patrick: Okay. Are there any other changes? Trustee Allen?

[3:04:12] Trustee Allen: Well, I just wanted, because what Trustee Graham had asked regarding the OCP in terms of

[3:04:16] Trustee Allen: we change it in the public hearing, who says I think that should be clarified as well, because

[3:04:22] Trustee Allen: he had to ask the question, and I

[3:04:24] Voice 9: wouldn't have known that if I read that either. Do you remember?

[3:04:31] Voice 9: Yep. So are you looking for further clarification

[3:04:34] Trustee Patrick: on the public hearing changes?

[3:04:37] Trustee Allen: Well, just adding what Trustee Graham asked regarding if you do change the OCP,

[3:04:43] Trustee Allen: then um you will correct but you

[3:04:46] Trustee Allen: yeah okay

[3:04:47] Trustee Patrick: yeah so you want a statement added that any any

[3:04:50] Trustee Patrick: amendments to the ocp still require public hearings yes does that make sense to staff

[3:04:56] Trustee Patrick: yeah that's in that

[3:04:58] Trustee Patrick: public hearing action one all right any other changes no so we need a motion

[3:05:07] Trustee Patrick: then that recommends that this report as amended be forwarded to trust counsel don't move

[3:05:24] Trustee Patrick: So Robert, I

[3:05:25] Trustee Patrick: guess we, Robert, we, we need, so did you get that? That's the trust of trust

[3:05:33] Trustee Patrick: programs committee, whatever committee we are, the regional planning committee

[3:05:38] Trustee Patrick: request staff to forward the housing statute changes to British Columbia legislation staff

[3:05:44] Trustee Patrick: staff report to trust council or as amended to trust council and that was moved by trustee

[3:05:54] Trustee Patrick: graham and i think it was already seconded by trustee allen just want to make sure robert got

[3:06:01] Trustee Patrick: that uh yes i

[3:06:02] Voice 8: do chair all

[3:06:03] Trustee Patrick: right is there any discussion i'll call the vote then all those in

[3:06:07] Trustee Patrick: favor raise your hands okay hands down was there anybody opposed uh nope that's carried all right

[3:06:17] Trustee Patrick: Right. Thank you. Thank you, staff. This is exciting times. And yeah, maybe eventually

[3:06:27] Trustee Patrick: they'll remember the trust council. Did you have a question, trustee Boland? No,

[3:06:31] Trustee Patrick: just hands stuck up. Okay. The agenda was in front of me somewhere buried. Here it is. So now

[3:06:38] Trustee Patrick: onto the housing toolkit. We're at item 7.5, page 55 of the agenda package. Who's going to start

[3:06:46] Trustee Patrick: this conversation off?

[3:06:49] Voice 18: Well, I was going to do

[3:06:50] Voice 19: 7.5, but I think

[3:06:51] Voice 18: we missed 7.4.

[3:06:53] Trustee Patrick: Whoops, did I jump to

[3:06:54] Trustee Patrick: 7.4? Oh, yes. The advocacy one. Did we want to have a conversation on that

[3:07:02] Trustee Patrick: for

[3:07:03] Voice 9: a moment? Go ahead. Who's going to introduce this one?

[3:07:10] Voice 14: Oh, Madam Chair, I can do that. Okay.

[3:07:12] Voice 14: Good. Great. So this report was presented by Claire Frader, Director of Admin Services,

[3:07:17] Voice 14: on behalf of a referral from the executive committee to the RPC.

[3:07:22] Voice 14: And I can't help but note that this has come full circle

[3:07:26] Voice 14: from a resolution RPC made to EC, now back to RPC.

[3:07:30] Voice 14: So I apologize for that.

[3:07:32] Voice 14: I don't know what to say to that.

[3:07:35] Voice 14: So this is all in regards to advocacy.

[3:07:38] Voice 14: We've talked about it for housing solutions.

[3:07:41] Voice 14: Historically, the RPC requested some advocacy to occur

[3:07:45] Voice 14: with the executive committee.

[3:07:46] Voice 14: there was an election and a couple of those actions did not occur and the executive committee

[3:07:54] Voice 14: is seeking advice from the regional planning committee about what to do about that because

[3:08:00] Voice 14: times have changed legislation has changed advocacy where you may wish to focus your efforts

[3:08:04] Voice 14: on that you can see we just went through an extensive list of changes to legislation so

[3:08:10] Voice 14: instead of blindly going back with that resolution a year has passed my my what has changed in a year

[3:08:15] Voice 14: So what the executive committee said, RPC, maybe you want to think these are all housing

[3:08:22] Voice 14: related advocacy requests.

[3:08:24] Voice 14: How do you want to do that?

[3:08:26] Voice 14: So this is just a briefing saying that, and the specifics are in the briefing.

[3:08:30] Voice 14: I can certainly talk about that.

[3:08:31] Voice 14: But you will note that all those issues that are brought up about having a, you know, a

[3:08:37] Voice 14: regional forum and, you know, and those kinds of things are included.

[3:08:41] Voice 14: We took those and stuffed them inside the strategy.

[3:08:45] Voice 14: So you'll see we already stuck them in there for you to include the bigger strategy picture

[3:08:49] Voice 14: to reimagine what the advocacy and communications would be.

[3:08:53] Voice 14: So not much of an update in a sense, but this was referred to you from executive committee

[3:08:58] Voice 14: for you to reimagine what advocacy and communications would look like.

[3:09:02] Voice 14: And as staff have already helped you by putting that into your two items from now, when you're

[3:09:07] Voice 14: talking about the housing strategy, I can get more into it if you want, but you probably

[3:09:13] Voice 14: don't want me to.

[3:09:13] Voice 14: um

[3:09:15] Trustee Patrick: before trustee last night the rural island economic partnership had their connections cafe

[3:09:20] Trustee Patrick: and the housing group was a subgroup of the conversation and they're still

[3:09:24] Trustee Patrick: working on their resolutions that they made from their spring forum on also requesting the province

[3:09:32] Trustee Patrick: you know some form of you know help or entity that supports all these local groups across

[3:09:39] Trustee Patrick: across these islands trying to address the housing issues.

[3:09:45] Trustee Patrick: Many of our small islands have put forward applications

[3:09:49] Trustee Patrick: to BC Housing in this application.

[3:09:53] Trustee Patrick: They're working together, they're supporting each other,

[3:09:56] Trustee Patrick: they're clapping for each other,

[3:09:57] Trustee Patrick: even though they're competing against each other for funding.

[3:10:01] Trustee Patrick: It is an overwhelmingly sad process to watch.

[3:10:06] Trustee Patrick: And I think because we're pitting our islands against each other and we don't have any way of really supporting these small groups that are 10 units on this island and five units on this island and 15 on this island, and we're going up against projects that are hundreds.

[3:10:25] Trustee Patrick: You know, maybe it is one project that we're asking for funding for to instead of making these little projects go against each other.

[3:10:34] Trustee Patrick: So I think we're still, it's important that we consider the advocacy role, and we are, you know, we just don't fit the models that are out there.

[3:10:44] Trustee Patrick: Go ahead, Trustee Allen.

[3:10:47] Trustee Allen: Yeah, thank you, Chair, and I agree with everything you just said.

[3:10:50] Trustee Allen: No, I was just thinking maybe we should just part this until, as we said, with regarding everything else we discussed earlier, until things actually get passed in February and not really do anything at this point.

[3:11:01] Trustee Allen: that's what I'm that's my feeling but not get rid of it spark it I

[3:11:09] Trustee Patrick: agree except for this one

[3:11:11] Trustee Patrick: piece of these you know this this housing application to BC housing is so you know this

[3:11:17] Trustee Patrick: really this round this week that's happening this week that these applications are going and

[3:11:21] Trustee Patrick: really demonstrates how different we are and how challenging the situation is um and so I don't I

[3:11:30] Trustee Patrick: I don't know if that piece alone deserves either, you know, our attention or versus all the regulatory stuff that we're getting passed over by and all of that.

[3:11:41] Trustee Patrick: There are, maybe we should, we could go back to the toolkit, but maybe if we have some time at the end, maybe talk about some themes and is it worth bundling or separating some of these out to pursue advocacy at the province?

[3:11:55] Trustee Patrick: does that make sense so we'll we'll table this then and go back to the toolkit and seeing the

[3:12:01] Trustee Patrick: second half is about advocacy we'll come back to it so

[3:12:04] Voice 3: so before you carry on chair um yep sorry as

[3:12:08] Voice 3: a as a member of ec um i think this was part of our this is part of the request it's like yes we

[3:12:18] Voice 3: can ask for a lot of things what is the strategic way of asking items one two three four and that

[3:12:26] Voice 3: that is the work of the RPC. EC is going to be, is challenged to sort of direct that. And how does

[3:12:33] Voice 3: that work together with a communications strategy? So what are the elements that need to be brought

[3:12:42] Voice 3: up with ministers? What are the elements that need to be brought up with staffs, sorry, different

[3:12:48] Voice 3: different levels of, of staff. And it's, it's, I don't think we can abandon this, because it

[3:12:56] Voice 3: does take time to develop a communication strategy. But the content, the rationale is what

[3:13:01] Voice 3: our PC could direct. And that's what EC is looking for. We'll go forward with the recommendations,

[3:13:08] Voice 3: but the, the content, the meat of it, because we're, we're immersed in this, in this work,

[3:13:16] Voice 3: I think needs to come from this body um so I don't think it was passing the buck it's it's more help

[3:13:21] Voice 3: us refine um what we're asking for what's appropriate I'm just going back to my notes from

[3:13:25] Voice 3: that um could we fall in a specific needs yeah I

[3:13:34] Trustee Patrick: hear you but obviously we're just gonna let's go

[3:13:37] Trustee Patrick: through the toolkit conversation and come back to this absolutely I

[3:13:40] Trustee Patrick: think we're saying similar

[3:13:41] Trustee Patrick: things. I

[3:13:44] Voice 20: read all of this in some detail and I read the work that was done by the previous

[3:13:51] Voice 20: housing work group in the previous term and the recommendations they made with respect to an email

[3:13:58] Voice 20: to be sent to the province so then I read the email and to be honest and I asked if there had

[3:14:07] Voice 20: been a response and uh the recommendations with respect to the communication were very specific

[3:14:17] Voice 20: about housing and the email it doesn't really jump into the housing it talks about the island's trust

[3:14:25] Voice 20: protection trees and ecosystems indigenous culture large tracts of forest blah blah blah three bags

[3:14:33] Voice 20: flow and recognize the value of island specific solutions and approaches to housing in the last

[3:14:40] Voice 20: clause of a very long two-page email and you know the third the second from last paragraph talks

[3:14:49] Voice 20: about the specifics of a little bit about you know bc housing requirements etc i just find that

[3:14:57] Voice 20: that whenever we advocate, we dilute the message.

[3:15:03] Voice 20: You know, there's one very clear message is that the islands have been excluded from some opportunities.

[3:15:10] Voice 20: And we should go back and make those very specific and very clear,

[3:15:16] Voice 20: because the legislation, the opportunities have been put on the table.

[3:15:21] Voice 20: We don't need to advocate for them. We need to advocate to be included in those opportunities.

[3:15:25] Voice 20: opportunities. And I just think that we need to make a very short email that says, here's the

[3:15:31] Voice 20: deal, guys. We want you to fix this. Anyway, that's where I'm coming from. Thank you.

[3:15:36] Voice 20: I

[3:15:36] Trustee Patrick: think we all agree. We want to be clear. And I think so. Let's come back. And I'm seeing lots

[3:15:42] Trustee Patrick: of dittos from everybody that clarity is going to be of value. So let's go in this conversation

[3:15:46] Trustee Patrick: we're going to have about housing. We'll come back to this and see if we have a clear specific

[3:15:50] Trustee Patrick: specific that we want to proceed in now or not and go from there if that makes sense we're going

[3:15:57] Trustee Patrick: to table this come back to it and now we're going to get back on to our housing toolkit discussion

[3:16:01] Trustee Patrick: 7.5 i think robert you're on deck go

[3:16:05] Voice 18: thank you chair so this is yes 7.5 the housing toolkit

[3:16:10] Voice 18: um first of all i just want to send some thanks to mary storzer who's done a great deal of work

[3:16:16] Voice 18: between the last meeting and this meeting to make the changes and just acknowledge Jason who's back

[3:16:23] Voice 18: with us who did the work on the first version and Nerissa as well. So the purpose of the request

[3:16:31] Voice 18: for decision is to provide the committee with the changes that have been made since the last time

[3:16:36] Voice 18: this was in front of you I believe at the July meeting and to seek direction from the regional

[3:16:41] Voice 18: planning committee either endorse it um or give alternate direction for their changes or whatever

[3:16:48] Voice 18: else the committee chooses um just in terms of the toolkit itself as you've seen it before

[3:16:55] Voice 18: it's quite extensive it's been reviewed previously um my perspective tool three is kind of the key

[3:17:01] Voice 18: um that's the zoning and policy options that's the key for local trust committees um that gives

[3:17:06] Voice 18: gives them the table, the range of options

[3:17:10] Voice 18: when they're looking at a housing project.

[3:17:16] Voice 18: The goal of the toolkit is that it's available for use

[3:17:20] Voice 18: by local trust committees

[3:17:22] Voice 18: with current or future housing projects,

[3:17:24] Voice 18: and that it provides sufficient information and options

[3:17:30] Voice 18: that a local trust committee could potentially

[3:17:32] Voice 18: undertake a housing review as a minor project,

[3:17:36] Voice 18: that it becomes more of a routine update to your OCPs

[3:17:39] Voice 18: to do a review of the housing elements of your OCP

[3:17:43] Voice 18: and your land use bylaw.

[3:17:45] Voice 18: I'll leave it at that.

[3:17:48] Voice 18: Mary's here as well with,

[3:17:50] Voice 18: if there's any specifics on the work and updates

[3:17:53] Voice 18: that she's done that we get into.

[3:17:56] Voice 18: Thank you, Chair.

[3:17:58] Voice 9: Thank you.

[3:18:00] Voice 9: All right, David Graham.

[3:18:02] Voice 12: Thank you, Chair.

[3:18:05] Voice 12: It's a great toolkit.

[3:18:06] Voice 12: it's so good that our newly formed and working housing advisory planning commission who just

[3:18:12] Voice 12: gave their report to our local trust committee yesterday actually used it in their in their work

[3:18:17] Voice 12: and they produced a 100 page document after many many many many meetings where they invited

[3:18:23] Voice 12: the community and organizations that are fighting for affordable housing on denman and the toolkit

[3:18:30] Voice 12: kit was used. So the lid is open, the tools are out, people are using them. It's the most

[3:18:37] Voice 12: comprehensive toolkit I've ever seen. And I've been around long enough to see some of the earlier

[3:18:42] Voice 12: iterations and well done, tremendous work. It all, I can't think of any other option that you

[3:18:48] Voice 12: could have put in there. They're all there for consideration. So I would certainly endorse it

[3:18:54] Voice 12: if that was if that was possible let's

[3:18:58] Trustee Patrick: see trustee and trustee graham yes i did see the report i had

[3:19:02] Trustee Patrick: to briefly run through it it was a very lengthy and a detailed report from your housing group on

[3:19:08] Trustee Patrick: denman a similar salt spring had a housing group that did very similar work we've got citizens that

[3:19:13] Trustee Patrick: are really rolling up their sleeves and doing the work that's so important here in the trust area

[3:19:19] Trustee Patrick: i do notice a couple though that are missing um from from the zoning list and um containment areas

[3:19:27] Trustee Patrick: aren't aren't included and that's something when we look at our cousins to the south the

[3:19:32] Trustee Patrick: san juan islands each and every island has a containment area um and that's you know something

[3:19:38] Trustee Patrick: that i think is missing from here that we're not taking advantage of the possibility of using

[3:19:43] Trustee Patrick: containment areas um and um so i don't know if that's something that should be added trustee allen

[3:19:51] Trustee Patrick: can

[3:19:52] Trustee Allen: you explain containment areas in one line or less um

[3:19:57] Trustee Patrick: it would be a spot area where you're

[3:19:59] Trustee Patrick: directing development to as opposed to a way so like ganges village for example a containment

[3:20:05] Trustee Patrick: area that you're you're you're basically building your you're zoning around saying this is an area

[3:20:11] Trustee Patrick: that I we see is having some development. Friday Harbor is an example, that's a containment area

[3:20:17] Trustee Patrick: on the San Juan Islands. It has a maximum density just like you know the rest of the island but it's

[3:20:23] Trustee Patrick: a

[3:20:23] Voice 9: separate zone. I look to our cousins to the south all the time. What's that?

[3:20:40] Trustee Allen: Well you're hyphenated.

[3:20:45] Trustee Patrick: well they're just so darn close especially to saturn the other question i have is i've been

[3:20:56] Trustee Patrick: spending a bit of time going back and looking at like the 2010 toolkit and did we do a comparison

[3:21:03] Trustee Patrick: a gap sort of comparison from the 2010 to now as there are their pieces missing like they have a

[3:21:10] Trustee Patrick: section on the preservation of existing housing and that's something you know that's one of the

[3:21:15] Trustee Patrick: we did we didn't do that we lost rental housing in our islands as opposed to um you know we are

[3:21:22] Trustee Patrick: there tools that allow us to preserve um something in in certain ways but i guess can i ask staff was

[3:21:30] Trustee Patrick: there a comparison made to the previous toolkit to this toolkit the

[3:21:37] Voice 18: initial work on that um yes

[3:21:41] Planner Chadwick (probable): Yes, there was. And the previous toolkit, the difference between both of these toolkits is the previous toolkit spoke to things at a broader level.

[3:21:52] Planner Chadwick (probable): So it spoke to the types of tools that could be used. And the intent of what we've produced is actually something that speaks, like, it's actually something that can be used immediately.

[3:22:08] Planner Chadwick (probable): So, whereas the other toolkit spoke to concepts. What we've done with this one is actually create tools that can be used immediately as as LTCs move through their process.

[3:22:23] Trustee Patrick: So would that be in, because that would be my next question is why did we not implement anything in 2010 and here we are 13 years later.

[3:22:31] Trustee Patrick: um you know we didn't make very much progress so was that because it

[3:22:35] Voice 9: was too broad and conceptual

[3:22:41] Voice 9: no one wants to grab

[3:22:43] Trustee Patrick: that one well i just think it's always important as we put out

[3:22:46] Trustee Patrick: new toolkits you know why didn't you know why didn't we make progress and how are

[3:22:50] Trustee Patrick: why is this different so i can go ahead sorry yep yes nurse thanks

[3:22:56] Planner Chadwick (probable): chair to the chair um

[3:22:58] Planner Chadwick (probable): i can only make an assumption because i wasn't here but based on my work um with the province

[3:23:04] Planner Chadwick (probable): Where we created many toolkits when toolkits were created on in that sort of broader conceptual level they're not they weren't they weren't really

[3:23:18] Planner Chadwick (probable): uptaken up took very, very well because that info is those higher level toolkits are essentially just a coordination of information into one place which is useful, but not necessarily

[3:23:30] Planner Chadwick (probable): necessarily helping to guide decision makers and staff into a process.

[3:23:37] Planner Chadwick (probable): And so we did notice at the provincial level that those toolkits that were much more focused

[3:23:46] Planner Chadwick (probable): once there were processes that were, and I guess I'm speaking from my experience with

[3:23:52] Planner Chadwick (probable): climate change mitigation, once there were organizations that had created toolkits that

[3:23:59] Planner Chadwick (probable): that were very, very specific

[3:24:00] Planner Chadwick (probable): and essentially led identified steps in a process

[3:24:05] Planner Chadwick (probable): and provided very specific tools, there was more uptake.

[3:24:08] Planner Chadwick (probable): So whether that'll be the case here, we'll see.

[3:24:12] Voice 18: And I'll just add that I

[3:24:15] Planner Chadwick (probable): think

[3:24:16] Voice 18: that some of the elements

[3:24:17] Voice 18: of the earlier toolkit were undertaken by individual LTCs.

[3:24:21] Voice 18: Like I can think of secondary suites being implemented

[3:24:23] Voice 18: done by a number of LTCs.

[3:24:26] Voice 18: um there's probably other examples i could think of as well well thank

[3:24:31] Voice 9: you uh trustee golan

[3:24:35] Voice 20: i think trustee elliott was ahead of me oh sorry

[3:24:38] Trustee Patrick: sorry you're right i

[3:24:40] Voice 3: gotta go with two lists here

[3:24:41] Voice 3: trustee elliott thank you um thank you to staff for all your work on this it's it's um i think

[3:24:48] Voice 3: it's amazing there's a lot of potential here so um but my comments are brief and it's about

[3:24:54] Voice 3: about pagination and table of contents there is no table of contents there's no references to

[3:24:59] Voice 3: pages this is 175 page document um the summary of the tools at the top is useful but i think we need

[3:25:07] Voice 3: the table of contents with all the appendices everything that you're going to see in it

[3:25:12] Voice 3: um and the pagination doesn't seem to be consistent i know it's a draft so

[3:25:18] Voice 3: So I would just submit that if I was reading this online, I'd want, you know, hyperlinks to be able to jump to a chapter rather than scrolling through.

[3:25:28] Voice 3: So I'm assuming there's more work to be done on that.

[3:25:32] Voice 3: But all in all, it's great.

[3:25:38] Voice 3: You do in the introduction, you do say that this is a brief technical manual.

[3:25:43] Voice 3: And is that accurate?

[3:25:45] Voice 3: it um it's technical in terms of yes it's meant to be used in a technical way it's not technical

[3:25:52] Voice 3: it's a compendium um but maybe separating out a little bit more yeah i think that that

[3:26:01] Voice 3: introductory sentence could use some work um toolkit meant to be brief technical practical

[3:26:06] Voice 3: solidity and variety of documents it is yeah but there's there's different aspects to it like

[3:26:10] Voice 3: Like there's the technical part for LTCs and your LUB reviews.

[3:26:16] Voice 3: There's the bibliography and all the previous documents.

[3:26:20] Voice 3: And that's a different part, right?

[3:26:23] Voice 3: So I think we could work with some of the wording, but those are just my, yeah, for

[3:26:31] Voice 3: ease of use and reading, I think we could do a little bit.

[3:26:34] Voice 3: But anyway, all in all, excellent work.

[3:26:36] Voice 3: I think it's, even if it's not perfect, like I'm an 80% girl, 80%, 85% to get you on the ground, try it out. As Denman has demonstrated, it's already been proved useful. Even if it's not perfect, get it out there. And then we'll keep working on it.

[3:26:53] Voice 3: So I am not, I'm not a proponent of trying to get to 100% or tickety-booing something until we're all completely satisfied. We need this to be a working, living process and see how it works. And that's going to inform, you know, further drafts or iterations down the road. So please, let's just get this out there and get the tools in the hands of the people.

[3:27:20] Voice 3: all

[3:27:21] Trustee Patrick: right um well the list jumped around um i think i who did i say trustee boland i think

[3:27:25] Trustee Patrick: was next but she's moved down the list so trustee boland yeah

[3:27:29] Voice 20: i i think it's a great uh piece of

[3:27:31] Voice 20: work as well and thank you for doing it and i echo uh toby's comments about pages and table

[3:27:38] Voice 20: of reference but i have one specific thing which is um so with respect to multi-family dwelling

[3:27:47] Voice 20: units market um the statement is it is unlikely that ltcs will wish to proactively zone land for

[3:27:55] Voice 20: market rate multi-family development um i mean i i i don't really know why it's unlikely and why

[3:28:06] Voice 20: you would say that and is it wise to say that in a document like this i

[3:28:16] Voice 19: think based on experience

[3:28:17] Voice 19: There hasn't

[3:28:18] Voice 18: been, maybe the exception of Salt Spring, years in the past, but there hasn't been examples of LTCs responding to a rezoning application for a multifamily condominium project, for example, on the islands.

[3:28:39] Voice 18: And if there were such an application, it would likely be quite controversial.

[3:28:44] Voice 18: so i think we were being cautious about in putting that forward just a bit of caution

[3:28:51] Voice 18: around the language well

[3:28:53] Voice 20: i understand that uh it might be controversial but i also think of it

[3:28:58] Voice 20: as the missing middle and i look at magic lake which created affordable um places for people

[3:29:06] Voice 20: who couldn't afford a single family 3 000 square foot house on it by baker lot so um i just find

[3:29:13] Voice 20: that the language of that intro is a little judgmental and perhaps you can change the

[3:29:20] Voice 20: language to say that something different. I just find opening the sentence with

[3:29:26] Voice 20: it's unlikely that you would contemplate this is a little sort of directive.

[3:29:33] Voice 20: Yeah,

[3:29:34] Voice 18: understood. If there's no objections, happy to change it.

[3:29:37] Voice 20: Thank you.

[3:29:40] Voice 20: Trustee Graham.

[3:29:41] Voice 12: Thank you. So my opinion as to why the previous toolkits weren't perhaps as

[3:29:51] Voice 12: successful as we'd hoped, there was one tool missing in the toolbox and it's still missing

[3:29:56] Voice 12: and that's the money. We sit on

[3:30:00] Voice 12: Denman with two developments. They're zoned, they're ready to go. One for 20 affordable rentals

[3:30:06] Voice 12: and one for eight seniors affordable rentals. And you know what? They're going to sit there as

[3:30:12] Voice 12: bare land until each comes up with a ridiculous amount of money. That's one of the problems.

[3:30:17] Voice 12: I know that the current iteration of the toolkit excludes looking at ALR land. And particularly

[3:30:25] Voice 12: on Denman that's almost half of the available land that we have now we do have there is the ability

[3:30:31] Voice 12: for a local trust committee to recommend to the ALC that the benefit to the community outweighs

[3:30:40] Voice 12: the potential farm benefit and so I would I don't want the toolkit to say no we're never going to

[3:30:46] Voice 12: look at ALR land sometimes a piece of badly zoned ALR land and on Denman there are many many pieces

[3:30:53] Voice 12: of land, which are not suitable for farming or are poorly zoned under the ALR, but would make

[3:30:59] Voice 12: an excellent development area. And then perhaps the third reason that toolkits aren't as effective

[3:31:09] Voice 12: as they could is, I don't think we stress enough some of the mitigation tools that we need to

[3:31:15] Voice 12: bring into balance the increase in human impact to the natural environment. Every island has a

[3:31:20] Voice 12: a very strong conservation group as there should be we're in the islands trust and the the

[3:31:28] Voice 12: conversation that communities is always what what about the natural environment if you're you're

[3:31:32] Voice 12: increasing the population you can't ignore that humans are by nature destructive animals we just

[3:31:39] Voice 12: are we're messy but if we could make sure that there are tools such as a decrease in lot coverage

[3:31:49] Voice 12: coverage percentages, et cetera, et cetera.

[3:31:50] Voice 12: Some way of balancing the impact with a bit of a benefit

[3:31:54] Voice 12: to the natural environment that might help the argument.

[3:31:57] Voice 12: Thank you.

[3:31:58] Trustee Patrick: Oh, thank you, Trustee Graham.

[3:32:00] Trustee Patrick: Because that whole suite of tools is missing

[3:32:03] Trustee Patrick: because we're bringing the suitability analysis

[3:32:06] Trustee Patrick: and the build-out analysis are being brought

[3:32:08] Trustee Patrick: and tucked into this toolkit.

[3:32:11] Trustee Patrick: And we're trying to create further housing options

[3:32:15] Trustee Patrick: that are missing and we're not action to what's existing.

[3:32:19] Trustee Patrick: that are underlining zoning sits the development patterns that are happening are happening

[3:32:24] Trustee Patrick: um and as david's you know suggested there are some things okay maybe we can't take away or

[3:32:29] Trustee Patrick: down zone an area but you could you know do other things like you know reduce the amount of area

[3:32:35] Trustee Patrick: that they get to cover or you know the size of the dwellings and there's a whole bunch of things that

[3:32:40] Trustee Patrick: that are related to managing the current allowed uses

[3:32:44] Trustee Patrick: to make them more in line with the islands

[3:32:49] Trustee Patrick: and especially with the,

[3:32:53] Trustee Patrick: like I said, there's a real concern

[3:32:56] Trustee Patrick: that if all of the areas surrounding us

[3:32:59] Trustee Patrick: become even more dense,

[3:33:00] Trustee Patrick: we are even becoming more attractive

[3:33:03] Trustee Patrick: to those that wanna have the large single family home

[3:33:07] Trustee Patrick: on a large plot.

[3:33:10] Trustee Patrick: and we have the opportunities to to manage some of that going forward so

[3:33:17] Trustee Patrick: it should be complete and say housing anyway go ahead trustee on thank

[3:33:23] Trustee Allen: you chair yeah trustee

[3:33:25] Trustee Allen: graham i totally agree it's all about money money money and um so on that note on page 199 if you

[3:33:31] Trustee Allen: could just put under hornby island the beulah creek village i guess the wording is unbuilt

[3:33:37] Trustee Allen: it says fall 2023 and we don't have the money either and it's just frustrating and also

[3:33:45] Trustee Allen: it's interesting with ALR they allow 10 units of glamping for tourists in the summer but only

[3:33:52] Trustee Allen: limited dwellings for local people to live year-round it's all sort of interesting.

[3:33:58] Trustee Allen: interesting. Yeah. Thank you.

[3:34:02] Trustee Patrick: I have one other under the discussion paper in tool two.

[3:34:09] Trustee Patrick: As we develop our OCPs, each OCP sort of has a vision and an expectation of growth and settlement.

[3:34:18] Trustee Patrick: But if we just move on and update our OCPs without looking at what happened,

[3:34:23] Trustee Patrick: You know, so the discussion paper should include sort of an analysis of what was the, you know, what was the growth. And so it's not just the demographic information, but what has been the growth and what has been the patterns that, you know, has there been a divergence that's occurred from the OCP as it was envisioned?

[3:34:43] Trustee Patrick: because your your chance to do a housing project should be again correct you know there are times

[3:34:49] Trustee Patrick: when we have to correct we have the best intentions um but I hate the words unintended consequences

[3:34:54] Trustee Patrick: sometimes you have a good plan and something else happens uh

[3:35:00] Voice 9: trustee Boland trustee Campbell

[3:35:06] Voice 20: is ahead of me nope

[3:35:07] Trustee Patrick: sorry can I never go back to the list that's here so Aaron

[3:35:11] Voice 15: that's okay um

[3:35:12] Voice 15: I just wanted to, I mean, as a toolkit, I wanted to pass along the positive comments that I've heard from folks that attended the community information meeting that we had on Pender.

[3:35:27] Voice 15: And Marissa spoke to some of the things and folks got into the toolkit a little bit with that.

[3:35:37] Voice 15: And I would think that this is essentially a beta version of something that gets rolled out where there's a large amount of information already collected and people can use.

[3:35:54] Voice 15: and obviously on Denman they have used it with success and that it should be something that is

[3:36:02] Voice 15: going to be most likely a living document or a living toolkit as it goes forward

[3:36:09] Voice 15: and little things like this everybody's mentioning I noticed this is you know needs to be updated or

[3:36:15] Voice 15: this needs to be updated I don't think that this is by any means probably ever going to be done

[3:36:20] Voice 15: done. But I would, I mean, I would encourage us to get it out there and get it into the hands of

[3:36:27] Voice 15: people that understand how to use it better than I do for sure. Because there's such value in our

[3:36:35] Voice 15: communities of people that can also take this kind of information and run with it and help

[3:36:40] Voice 15: move a project forwards because they either know somebody that has money or they know

[3:36:45] Voice 15: know, someone that has land or they have another way of looking at it, and we're just providing

[3:36:51] Voice 15: them with the tools to do that.

[3:36:53] Voice 15: So, yeah, I would encourage people not to get too caught up in the specific details

[3:37:00] Voice 15: of what might be missing or what might not be ready to go in their minds.

[3:37:06] Trustee Patrick: Thank you, Trustee Campbell.

[3:37:08] Trustee Patrick: I think the opportunity we have here is that the time has passed that we're not publishing

[3:37:15] Trustee Patrick: a toolkit.

[3:37:16] Trustee Patrick: kit it's not being printed it's not being put on our brochure racks that is that it is a live

[3:37:22] Trustee Patrick: document and it should be maintained you know as such we are in a flex world where things are

[3:37:28] Trustee Patrick: changing and you know sharing learning and moving forward um as a collective is how i look at this

[3:37:35] Trustee Patrick: document um as a rather than it's done

[3:37:38] Voice 9: trustee boland um

[3:37:44] Voice 20: i'm a bit of a lateral thinker but

[3:37:46] Voice 20: But so the ALR was mentioned and we've had a recent struggle on Citerna with this ALR referral process where, well, it's not really a referral process.

[3:37:58] Voice 20: What it is, is the ALC have downloaded the responsibility to the local trust committee to, I suppose, pre-approve applications for changes.

[3:38:12] Voice 20: So, as far as I know on Saturna there is land that could be zoned for multifamily or some such thing, and it's not suitable for ALR.

[3:38:23] Voice 20: I wonder if that situation exists on other islands, and if we could take the opportunity of collaborating to identify that land that's unsuitable as ALR land,

[3:38:34] Voice 20: and collectively take advantage of this new responsibility we have

[3:38:40] Voice 20: and go to them and ask for it to be changed.

[3:38:44] Voice 20: It would be interesting just to find out how much there is.

[3:38:49] Voice 20: And maybe this new super-duper mapping tool we have, Robert,

[3:38:54] Voice 20: could be used to make an estimate.

[3:38:57] Voice 20: And then each island could say, you know,

[3:39:00] Voice 20: I think you go to the soil maps or something or other

[3:39:03] Voice 20: to check the suitability.

[3:39:04] Voice 20: but we don't need a lot of land from the air law but there could be little pockets here and there

[3:39:10] Voice 20: and if we collectively made an application to change it it could be helpful just an idea

[3:39:17] Voice 18: that's what the ALC the changes in legislation recently and what you're dealing with on Sterna

[3:39:22] Voice 18: is where the ALC has said no more landowner applications to exclude land has to come from

[3:39:30] Voice 18: from the local government with the

[3:39:31] Voice 18: intent that it be part of a planning process you know that there

[3:39:35] Voice 18: be a process the some sort of review of our land and the local government determines that this

[3:39:43] Voice 18: parcel here and that parcel there are unsuited for agriculture and that that local government

[3:39:47] Voice 18: makes that application to the ALC that's that's the hope I think of the ALC with that it is yeah

[3:39:53] Voice 20: Yeah, but the change, I believed it was sort of almost implied that the trigger would be that a private person or whoever would make an application to the local trust committee who would then review it and forward the application or make the application.

[3:40:10] Voice 20: But why can't we as LTCs create and make an application to have some of that change?

[3:40:19] Voice 18: That's exactly what I was saying as well.

[3:40:20] Voice 18: That's

[3:40:20] Voice 20: what the ALC wants.

[3:40:21] Voice 18: The ALC wants

[3:40:23] Voice 18: local governments to undertake a process where they review in a more objective way the land in the ALR, determine what the local government thinks is unsuitable land, and submit the application rather than the ALC and the local governments responding to individual landowner applications.

[3:40:41] Voice 18: So

[3:40:42] Voice 20: your new tool, which would create land that was suitable, could be used to screen...

[3:40:51] Voice 20: It's not

[3:40:52] Voice 18: an agricultural land soil capability, I think.

[3:40:56] Voice 20: No, but the actual zoning, as in ALR zoned right now, we could map onto those. That's suitability.

[3:41:05] Voice 20: and then

[3:41:06] Voice 18: the lr there is an alr layer in that product and it's excluded like it was just over

[3:41:12] Voice 18: lane um but it doesn't think that the underlying layers don't include like a soil capability map

[3:41:21] Voice 18: or farming capability but

[3:41:23] Voice 20: that's okay because sometimes it's as simple as on denman and i

[3:41:27] Voice 20: and saturn that people walk up and down the road and go well that doesn't look good and then we

[3:41:32] Voice 20: focus in on that we don't do it as a huge project we just find suitable land that's within ALR

[3:41:41] Voice 20: and then check out whether it's really suitable for agriculture anyway let's talk about it another

[3:41:46] Voice 20: time I think

[3:41:48] Trustee Patrick: yeah I don't disagree I think that there is a good conversation to have about ALR

[3:41:54] Trustee Patrick: there are some things that work well there are some things that don't work well with our islands

[3:41:59] Trustee Patrick: with ALR. And it's probably a good thing to put on our list when we get to our, you know,

[3:42:03] Trustee Patrick: we should be thinking about that, getting that onto agenda to talk about, because I'm sure we

[3:42:08] Trustee Patrick: all have issues on our individual islands that we've ran into with ALR. And maybe there's an

[3:42:14] Trustee Patrick: overall conversation. Maybe we can bundle that into something because you are right. I think

[3:42:22] Trustee Patrick: we have lots of examples. So let's remember that when we get to our planning part of the end here.

[3:42:30] Trustee Patrick: of what's next. Okay. Any other comments? I had mentioned this fact of kind of that this is a

[3:42:41] Trustee Patrick: living document. Is that, does the staff kind of agree that the toolkit is sort of a

[3:42:48] Trustee Patrick: breathing, living thing, or were they hoping they could just put it away? Okay, that's good.

[3:42:54] Voice 18: No, we're treating it as a living document. So I guess if you're looking for concluding

[3:42:59] Voice 18: sort of statements i've i've made notes on the comments that are made and um certainly can

[3:43:05] Voice 18: incorporate those into the document um and if rpc gives us direction to do that and yeah the

[3:43:18] Voice 18: recommendation is to endorse it you know endorse it maybe with with the changes noted the one thing

[3:43:24] Trustee Patrick: i we don't really talk i guess that's the second piece is communications but maybe again at the

[3:43:29] Trustee Patrick: the end of the meeting as a group here we should talk about how we want to use our time at trust

[3:43:33] Trustee Patrick: council i think there's storytelling in some ways of sharing of you know what's happening on denman

[3:43:39] Trustee Patrick: what's happening on what's happening on the various islands with housing um that we're doing

[3:43:43] Trustee Patrick: that sharing piece as well so that people are you know that we're planting the seeds of what's

[3:43:49] Trustee Patrick: working what's not various islands but um we can come back to that um so you are looking for a

[3:43:59] Trustee Patrick: resolution then that was on page

[3:44:00] Voice 9: 55 um i would be so pleased

[3:44:10] Voice 3: to uh move the recommended uh motion

[3:44:14] Voice 3: that the regional planning committee endorsed the revised housing options toolkit part one

[3:44:20] Voice 3: as amended all right

[3:44:23] Trustee Patrick: seconded by uh trustee allen is there anything

[3:44:27] Voice 9: lower my hand

[3:44:28] Trustee Patrick: that's all right i

[3:44:30] Trustee Patrick: I know it's it's being stubborn there today. Any discussion?

[3:44:35] Voice 9: All right. Then I will call the vote. All those in favor.

[3:44:49] Voice 9: Hooray. Anybody

[3:44:50] Trustee Patrick: opposed? I guess put your hands down.

[3:44:54] Trustee Patrick: This is such a celebratory moment.

[3:44:56] Trustee Patrick: Was there. So, OK, that's carried.

[3:44:59] Trustee Patrick: Well, it's celebratory, but it's living. Like I said, we want to make sure we really treat this as living.

[3:45:04] Trustee Patrick: um and i think that's that's important that um especially when we got a regulatory

[3:45:10] Trustee Patrick: regime that seems to be changing by the hour i think get it

[3:45:14] Voice 20: into the web immediately just put

[3:45:16] Voice 20: draft code for it and web enable it tomorrow

[3:45:19] Voice 13: don't kill the joy just let it let everybody

[3:45:23] Voice 13: be happy for a minute all

[3:45:26] Trustee Patrick: right we won't we won't tell anyone okay so thank you thank you staff um

[3:45:33] Trustee Patrick: I appreciate the work and look forward to seeing this unfold on Salt Spring very soon.

[3:45:39] Trustee Patrick: We seem to be the lagger.

[3:45:44] Trustee Patrick: Okay, so that brings us now to the strategy, which is on page 225.

[3:45:57] Voice 9: And who's leading that conversation?

[3:46:00] Voice 18: I'm passing this one to Stefan.

[3:46:03] Voice 14: We discussed that Robert would do part one and I'll do part two.

[3:46:07] Voice 14: I assume you can all hear me.

[3:46:09] Voice 14: I just went frozen on my screen.

[3:46:10] Voice 14: Okay.

[3:46:11] Voice 14: Um, you know, I, I hear Robert giving congratulations to, um, to staff and I can't, you know, Mary

[3:46:21] Voice 14: did amazing here and, and that is, uh, you know, she built on the work that Marissa and

[3:46:29] Voice 14: Robert and Jason were doing.

[3:46:31] Voice 14: I'm sorry.

[3:46:32] Voice 14: My zoom is repeatedly telling me it's.

[3:46:37] Voice 9: Oh, maybe

[3:46:38] Trustee Patrick: turn your video off.

[3:46:40] Trustee Patrick: Oops.

[3:46:40] Trustee Patrick: Sorry.

[3:46:41] Trustee Patrick: We just lost him.

[3:46:42] Trustee Patrick: Oh, maybe turn your video off, Stefan.

[3:46:44] Voice 14: Sure.

[3:46:48] Voice 14: Okay, I just want to say thank you again, watching this evolve the strategy and inclusion

[3:46:55] Voice 14: of EC and what have you, their resolutions.

[3:46:59] Voice 14: You've seen this before, the strategy, you've seen part two of the toolkits.

[3:47:04] Voice 14: It's been amended.

[3:47:05] Voice 14: Mary did a lot of work between this time and last time to amend the strategy.

[3:47:09] Voice 14: It includes, you know, substantive changes to the context section, to the objectives and the actions.

[3:47:17] Voice 14: It also includes feedback from the housing groups that responded to the email that the trustees and staff sent out asking for their feedback.

[3:47:25] Voice 14: So that's been cooked into here as well. So, you know, with that, you have a slightly different product, but the general tenor is the same.

[3:47:34] Voice 14: what I am most excited about to share with you what Mary did is actually in the attachment one

[3:47:41] Voice 14: and that I guess is page 228 of your agenda package and what she did is she just reimagined

[3:47:47] Voice 14: everything into a much more logical chronological flow of potential actions to implement the

[3:47:53] Voice 14: strategy so what she's done is gone from saying a strategy that sort of talks about these things

[3:47:58] Voice 14: and they were organized by category flip that on its head and said flipped it and made it per

[3:48:03] Voice 14: per quarter what the achievements are or the deliverables are a much more effective way to

[3:48:08] Voice 14: implement progress and to work on this so I'm pleased to show you that and to talk about it

[3:48:14] Voice 14: I think Mary is still online and she can give you some more detail about that I have to throw the

[3:48:19] Voice 14: caution in there as I am want to do that this really implies that we actually have the resources

[3:48:25] Voice 14: to do all this stuff and that is a struggle that we always have we'll Mary is temporary with us

[3:48:30] Voice 14: She's scheduled to depart our services in January.

[3:48:35] Voice 14: We have Jason with us, but he's also on a as and when, which is a fancy way of saying he's on call.

[3:48:42] Voice 14: So we could very well end up in two months having nobody to work on this and not achieving the Q3, Q4, et cetera, and so forth.

[3:48:49] Voice 14: So with that in mind, you'll recall that one of the business cases that the RPC supported was a $30,000 placeholder.

[3:48:59] Voice 14: and we were envisioning using it with your blessing of course in April or maybe before if

[3:49:07] Voice 14: we talk about in February using some of those funds to hire an as and when planner similar to

[3:49:12] Voice 14: what we have Jason now with some combined savings if we're able to find them elsewhere in the budget

[3:49:17] Voice 14: and specifically we have a part-time staff person that we could sort of fill up the rest of their

[3:49:23] Voice 14: hours and combined with those two resources we could probably apply and keep this work moving

[3:49:26] Voice 14: But it is all dependent on resources because if there's nobody to do it, it just looks nice on paper.

[3:49:34] Voice 14: With that, I'm going to leave that. If you want to ask specific details to it, I invite Mary to join us and we could talk about it.

[3:49:42] Voice 14: And of course, Mary, Robert, Jason, and a whole swath of people have been involved in reviewing this.

[3:49:48] Voice 14: So happy to answer any questions. Hi Mary.

[3:49:53] Voice 10: all

[3:49:54] Trustee Patrick: right trustees i do know this is a potential where some of our advocacy conversation can kind

[3:50:01] Trustee Patrick: of come back because it's like where do we put our resources um last night at the rural island

[3:50:08] Trustee Patrick: economic partnership the conversations there was a lot of questions asked about what can we do to

[3:50:14] Trustee Patrick: stop the loss of housing you know the islanders were telling stories of you know here goes another

[3:50:20] Trustee Patrick: other sail you know sail goes to a foreigner or someone that you know and uh they don't live here

[3:50:25] Trustee Patrick: and then there's another one and another one and they're watching their small islands

[3:50:29] Trustee Patrick: become hollow and vacant because no one's living there anymore um you know those are kind of beyond

[3:50:36] Trustee Patrick: our um our control they're outside things or you know is that something other islands are looking

[3:50:43] Trustee Patrick: at or i mean how do we um or is there anything we can do about that and that's an advocacy role

[3:50:51] Trustee Patrick: which I guess we'll be talking about, but our strategy should

[3:50:57] Voice 9: include partly of advocacy.

[3:51:05] Voice 9: Thoughts? Go ahead, Trustee Graham.

[3:51:12] Voice 12: Absolutely. I think most Islanders would be

[3:51:17] Voice 12: happier if we were included in the foreign buyer exclusion, and I know that we saw some

[3:51:26] Voice 12: documentation that suggested denman hornby and fetus were excluded but i for the life of me i

[3:51:33] Voice 12: can't figure out why those three islands might have been and the others not but so an advocacy

[3:51:37] Voice 12: to the feds absolutely to question why were we excluded that that would be on my list for sure

[3:51:52] Voice 9: okay um yeah person going i

[3:51:57] Voice 20: think stephen might have wanted to answer that yeah no no no worries

[3:52:02] Trustee Patrick: go ahead step in well

[3:52:04] Voice 14: i'm happy to defer i just want to note that that list of advocacy items

[3:52:08] Voice 14: here i go are listed on page 236 and 237 in a table so you can see the list of advocacy they

[3:52:18] Voice 14: were sort of listed in the table with the green bars objective g h and i and j and so in that if

[3:52:25] Voice 14: If you're suggesting, Trustee Graham, other advocacy or whomever, search in there.

[3:52:31] Voice 14: And if it's not in there, be happy to add whatever advocacy issues you would like to

[3:52:35] Voice 14: mention.

[3:52:35] Voice 14: But that'd be really useful if we can say, please add advocacy for X here so that we

[3:52:42] Voice 14: can make sure we capture that as opposed to general notes.

[3:52:45] Voice 14: It's hard to track conversations sometimes.

[3:52:51] Trustee Patrick: Yeah, I think it was just in terms of also as we're making choices of use of resources

[3:52:56] Trustee Patrick: resources is is you know the

[3:52:59] Trustee Patrick: advocacy piece um what we advocate for we're going to have to spend

[3:53:02] Trustee Patrick: some time on there as well but

[3:53:04] Voice 9: um lots of detail there trustable hi

[3:53:12] Voice 20: this is a really boring question

[3:53:14] Voice 20: and financial planning type question so stephan you talk about resources and you talk about people

[3:53:21] Voice 20: you obviously have on contract and um you've also done a project feasibility estimation of

[3:53:28] Voice 20: hours. And so you're thinking about this all the time, but I don't really understand how those

[3:53:37] Voice 20: contractors are being paid or accommodated. Is it vacancies? Is it, just give us a brief overview

[3:53:47] Voice 20: into why they were there, why they have to leave, et cetera, et cetera. What's your base load of

[3:53:53] Voice 20: planners is and where the other money comes from. Thanks.

[3:53:58] Voice 14: That would probably take me more time than you. Well, maybe you do, Amanda.

[3:54:02] Voice 14: So I'll start with Mary's position. Mary is an acting senior policy advisor.

[3:54:09] Voice 14: She's filling in on an acting role while that vacancy has been posted and

[3:54:15] Voice 14: there's screening going on and we're going through the interview process.

[3:54:18] Voice 14: process, we have the ability to temporarily assign people to vacancies when they exist.

[3:54:26] Voice 14: And that's what happened with Mary.

[3:54:28] Voice 14: And so that's great.

[3:54:31] Voice 14: But once we get somebody in that position to be permanently fill that position through

[3:54:35] Voice 14: the competition, we can no longer have two people doing the same job.

[3:54:39] Voice 14: So that's why we're going through the process now.

[3:54:43] Voice 14: and then Mary's role will come to a conclusion

[3:54:46] Voice 14: and presumably we'll have somebody

[3:54:49] Voice 14: permanently full-time in the new year.

[3:54:51] Voice 14: So in other words, Mary's just filling a vacancy.

[3:54:55] Voice 14: And so when it comes to someone like Jason

[3:54:58] Voice 14: who's doing an as-and-when contract,

[3:54:59] Voice 14: that's only feasible once we got through

[3:55:02] Voice 14: two quarters of this fiscal year,

[3:55:04] Voice 14: whereby we were able to take a look

[3:55:09] Voice 14: at all the resources for spending

[3:55:13] Voice 14: spending for salary specifically in the planning services area. And within that, due to vacancies

[3:55:20] Voice 14: that sort of spread across the whole, all the offices. Oh, hello.

[3:55:26] Voice 14: Oh,

[3:55:26] Trustee Patrick: yes. This is an emergency test of your phone systems. Good

[3:55:31] Voice 14: to see you're all working.

[3:55:32] Trustee Patrick: Great. So

[3:55:33] Voice 14: what we were able to identify through the first two quarters, we were kind of able to

[3:55:39] Voice 14: pool all those small vacancies that that we had through Salt Spring office admin team

[3:55:46] Voice 14: through the northern office had a bit of vacancy for Island planner for a bit and so on and so

[3:55:51] Voice 14: forth and able to sort of put together a lump sum and estimate that we had enough to get a mid

[3:55:58] Voice 14: mid-size a planner two contract for the remainder of the last two quarters in other words we were

[3:56:03] Voice 14: able to save enough to spend in the second half and so after doing a lot of consultation with

[3:56:09] Voice 14: you know that my team both in management that senior management both throughout the

[3:56:12] Voice 14: planning areas planning service areas we decided that getting somebody of Jason's experience and

[3:56:19] Voice 14: skill set for example I don't want this to be about Jason sorry Jason to get somebody of to

[3:56:23] Voice 14: get an experienced planner to help where help is needed and so we've we've assigned that person

[3:56:29] Voice 14: to the regional planning team part-time and to Salt Spring part-time to help with their projects

[3:56:34] Voice 14: So that's a long-winded answer to say unspent staff salaries for the first two quarters.

[3:56:43] Voice 14: Does that answer your question, Trustee Boland?

[3:56:47] Voice 19: You're on mute.

[3:56:49] Voice 20: It does, but it poses another question.

[3:56:54] Voice 20: So you're taking unspent salaries because of vacancies, and you're hiring somebody to do something,

[3:57:03] Voice 20: which is, I'm just getting a message now as well,

[3:57:07] Voice 20: that leave the building immediately run and so basically you're applying them to to work which

[3:57:16] Voice 20: is not the standard work that that vacancy staff person would have been doing am i right in saying

[3:57:24] Voice 20: that

[3:57:24] Voice 14: only very meagerly the uh the work

[3:57:30] Voice 14: there's there's vacancy in the regional planning team

[3:57:32] Voice 14: and that work is identified because somebody who we're accommodating them on

[3:57:37] Voice 14: a less than full-time manner that's where the most the savings coming from

[3:57:41] Voice 14: but it wasn't enough just to take the full difference so yes you're right I

[3:57:48] Voice 14: did manage to pull together multiple resources to take something small make a

[3:57:52] Voice 14: bigger substantive enough to hire somebody but it is very minor and I

[3:57:55] Voice 14: would and I would argue that the islands trust strategic plan is the number one

[3:58:01] Voice 14: one priority for us and what we're working on are those exact items and that's how I've applied it

[3:58:08] Voice 14: and I

[3:58:09] Voice 19: think I have that authority to do so.

[3:58:13] Trustee Patrick: Housing is a priority. We did declare a

[3:58:16] Voice 9: housing emergency or crisis. Chair,

[3:58:28] Voice 9: I have

[3:58:29] Voice 3: a question. Go ahead.

[3:58:31] Voice 3: Could Mary take us through

[3:58:33] Voice 3: through the rationale for the list of actions,

[3:58:37] Voice 3: sort of similar to what William Schulbaugh did,

[3:58:40] Voice 3: because going to the end, I guess, 26, 27,

[3:58:45] Voice 3: you know, action 10,

[3:58:46] Voice 3: undertake suitable land for development analysis

[3:58:48] Voice 3: using evidence-based research data, the Atlas Trust has.

[3:58:52] Voice 3: I'm not questioning any of the ordering of this,

[3:58:56] Voice 3: but I'd like to understand it a bit more

[3:58:58] Voice 3: more, why the actions have been ordered the way they are. And so like, why would we revise the

[3:59:05] Voice 3: policy statement after all this other work? Do we not need that first to provide affordable

[3:59:12] Voice 3: housing vision, for instance, before we start trotting this out to our LTCs? Not to put you

[3:59:23] Voice 3: on the spot, Mary, but I know there must be reasons for this. And I'm just wondering if you

[3:59:30] Voice 3: You could take us through it if we have time.

[3:59:33] Voice 4: Sure.

[3:59:34] Voice 4: I understand I say through the chair.

[3:59:36] Voice 4: That's all right.

[3:59:38] Voice 4: You can just talk.

[3:59:40] Trustee Patrick: We're informal in this committee.

[3:59:41] Voice 4: Okay.

[3:59:43] Voice 4: I think what helps me when I look at all of this,

[3:59:47] Voice 4: and I really have taken it, I think,

[3:59:50] Voice 4: but a lot of the work had already been done.

[3:59:53] Voice 4: And so some of the originating elements,

[3:59:55] Voice 4: I won't really be able to speak to,

[3:59:57] Voice 4: but there are people on this call who definitely can.

[4:00:00] Voice 4: I think last time you saw that we had the objective section.

[4:00:05] Voice 4: These are the, I forget, you know, I can't count how many J is, but a series of objectives that had been agreed upon.

[4:00:14] Voice 4: And so in this document, what you see for the strategy is we combined both the objectives and the actions.

[4:00:21] Voice 4: And with at the risk of repeating a little bit, maybe what's in the briefing, but just we also,

[4:00:27] Voice 4: So we took what was in the table and organized it.

[4:00:31] Voice 4: It was already organized according to the objectives.

[4:00:34] Voice 4: And this was all work that, again,

[4:00:36] Voice 4: this is the historical element that Jason and Nerissa

[4:00:38] Voice 4: and Robert and Stefan can weigh in on.

[4:00:43] Voice 4: But this was the result of a whole series of work,

[4:00:47] Voice 4: really trying to get to the bottom of,

[4:00:49] Voice 4: and with you, probably.

[4:00:52] Voice 4: Like I said, I don't know the history.

[4:00:54] Voice 4: But what I did was I pulled a lot of the actions

[4:00:56] Voice 4: out of the um what he had seen in the objectives and put them in one table um and then also tried

[4:01:02] Voice 4: to consolidate so that now we've you've um you've endorsed tools one to ten but there was also

[4:01:08] Voice 4: contemplated 11 to 16 these other tools uh those had shown up in the table uh now um like stephan

[4:01:16] Voice 4: had said um there was a lot of advocacy actions already in there but basically we were trying to

[4:01:21] Voice 4: take from the the meeting last time when you gave some feedback on on communications um there was

[4:01:27] Voice 4: some items out of the executive committee 2022 um the work following up um like stephan had said

[4:01:33] Voice 4: with the on the toolkit like what of 11 tools 11 and 16 um i don't know if that means anything to

[4:01:38] Voice 4: you but um would be the ones that that other that some of the housing groups would be interested in

[4:01:43] Voice 4: so we tried to really just consolidate all of that information so um the the first part of the

[4:01:49] Voice 4: The document speaks to the objectives and then organized by objective are the actions that is the culmination really of all the actions that to date have been have been thought are really valid going forward.

[4:02:04] Voice 4: And then what we did was we took out the timing in the timing it had, I think, completed ongoing or future.

[4:02:13] Voice 4: future. And so the what Stefan was talking about in the request for decision is just trying to give

[4:02:19] Voice 4: a little bit of a sense of well, when would we want to do these? And when could we do these like

[4:02:23] Voice 4: we probably like you've already talked about, can't advocate for everything all at once, like

[4:02:28] Voice 4: that's definitely a recipe for failure, because we just won't have the staff resources likely to do

[4:02:32] Voice 4: it. That's all we did stuff like that. So which ones would we want to do? So I think if you use

[4:02:37] Voice 4: the table here to say okay this is the objective okay we like that um here are the four main items

[4:02:43] Voice 4: that we want to see under that or if you go down to all the advocacy ones you can get a list of

[4:02:48] Voice 4: those and say okay and this is the sort of sequencing that we might want to do so the

[4:02:52] Voice 4: sequencing is articulated in that in the actual table but then we wanted to flip it in another way

[4:02:59] Voice 4: so you could see sort of like the order of almost like prioritization as we work through and then

[4:03:03] Voice 4: And that would also allow you to be like, add things in even, right?

[4:03:07] Voice 4: This is like a little bit living potentially to add things in.

[4:03:11] Voice 4: Something just was raised.

[4:03:12] Voice 4: Maybe it's not listed in the advocacy.

[4:03:13] Voice 4: Okay, that bumps this.

[4:03:14] Voice 4: How?

[4:03:15] Voice 4: Okay, let's update our table.

[4:03:17] Voice 4: Here's all the things we're doing.

[4:03:18] Voice 4: This is the table in the strategy or what we're saying, strategic action plan.

[4:03:23] Voice 4: And where do we want to place it in our priority list?

[4:03:25] Voice 4: And that'll help us all keep on track.

[4:03:27] Voice 4: So that's more of the orientation really to the document.

[4:03:31] Voice 4: But as far as like my understanding of where these all came to, the intent was to knit everything together that to date has been said, this is the key action for the Islands Trust on this stuff.

[4:03:43] Voice 4: But as to where although the history of where that came from, I might just lean on my colleagues, because I wasn't part of a lot of that. I hope that

[4:03:52] Voice 9: goes part of the way to answer your question.

[4:03:56] Voice 3: yeah mostly um i i guess i'm referring to more the timeline um the action delivery timeline and sort

[4:04:04] Voice 3: of how everything slots in but um yeah i think with your explanation that's it's going to have

[4:04:11] Voice 3: to be an iterative process we can't really say we'll address this in you know quarter four of 26

[4:04:18] Voice 3: 27 um if it really needs to be done earlier so oh

[4:04:23] Voice 4: so the policy statement so i'm also working on

[4:04:25] Voice 4: that project and that that that is just the the timeline for that project

[4:04:29] Voice 10: has been inserted so

[4:04:31] Voice 4: that's something that has its own timeline and it you know maybe in an ideal world it would have

[4:04:35] Voice 4: been resolved and then then you do all these things but that's just not the reality of it so

[4:04:39] Voice 4: there are things this i think in some ways my understanding of this is meant to you know just

[4:04:44] Voice 4: move forward on some things we know that would be helpful to address the underlying causes of some

[4:04:49] Voice 4: of these things that we're seeing on islands in terms of um you know not having quite the diverse

[4:04:53] Voice 4: and needs um met um so yeah and then as far as the prioritization i mean these this is

[4:05:01] Voice 4: again it's it's meant to be worked with i think for i don't know stefan and robert if you but

[4:05:06] Voice 4: you know we were all we as we're looking at these we're going yeah this sort of makes sense

[4:05:10] Voice 4: yeah we think we can fit these things in this is when you know census comes out so we gotta

[4:05:15] Voice 4: update the profiles here you know just trying to slot it in but

[4:05:18] Voice 10: there'll

[4:05:19] Voice 4: be some juggling i think

[4:05:20] Voice 4: that will and also subject right to to the interests around this table about priorities

[4:05:25] Voice 4: obviously um this was just you know yeah this is sort of our our take i think if i put it that way

[4:05:32] Voice 4: about what what we could we do we could do

[4:05:34] Trustee Patrick: okay thank you thank you um i think an important one

[4:05:39] Trustee Patrick: in this using table i appreciate it i like the table works to my mind very much so but i think

[4:05:46] Trustee Patrick: we know we have a missing item and that is we're going to have to review and evaluate the new

[4:05:53] Trustee Patrick: regulations that we're expecting to come out in regards to short-term rentals as well as

[4:06:00] Trustee Patrick: the new housing statutes and we don't we haven't accounted for that so that that should be an

[4:06:10] Trustee Patrick: action and it should be a fairly high priority action I would assume I would assume others agree

[4:06:15] Trustee Patrick: We don't know what's in there. It's going to affect us. And we should make sure that that is a priority action. Would you, I guess, I don't know, who's this, Stefan, is that, where would you want to see that? Or would you, should that be in here?

[4:06:31] Voice 14: I think that's a critical concern Madam Chair and I would you know if what I'm sort of hearing

[4:06:39] Voice 14: is not endorsing at this time but to you know make comment on it again and have it returned

[4:06:45] Voice 14: to this table I think your next meeting is in February and with the review of that in mind

[4:06:52] Voice 14: you know okay at that point then we should have some greater certainty on the regulations

[4:06:55] Voice 14: and what advocacy actions fall out of that.

[4:06:58] Voice 14: How does that match what's in the table, et cetera?

[4:07:01] Voice 14: So that's how I hear that playing out,

[4:07:05] Voice 14: but I can't help but just want to start.

[4:07:07] Trustee Patrick: Not just housing advocacy, but also to the toolkits.

[4:07:11] Trustee Patrick: I

[4:07:11] Voice 14: was using that as an example.

[4:07:13] Trustee Patrick: But

[4:07:14] Voice 14: I mean, same token, as you said,

[4:07:15] Voice 14: it's a living document.

[4:07:17] Voice 14: Happy to return to it.

[4:07:19] Voice 14: I imagine we haven't really talked about

[4:07:22] Voice 14: the next steps of implementation

[4:07:23] Voice 14: and that review status we don't i don't want this to absorb all staff's time all all the time if

[4:07:29] Voice 14: you know what i mean like you have absolutely many

[4:07:31] Voice 14: matters so it'd be nice to get to this

[4:07:33] Voice 14: state of endorsement monitoring and review and evaluation the implementation stage and if you

[4:07:39] Voice 14: don't think it's ready for that which which is fair we could come back in february with whatever

[4:07:43] Voice 14: comments and review you want us to do and and we could adjust then i

[4:07:48] Trustee Patrick: think it's very fair just that

[4:07:50] Trustee Patrick: that we've got this overarching new change

[4:07:52] Trustee Patrick: that is just so recent that we might be premature

[4:07:56] Trustee Patrick: to say we know what we're doing

[4:07:58] Trustee Patrick: when we don't know what new regulations are going to say.

[4:08:02] Trustee Patrick: Trustee Graham.

[4:08:04] Voice 12: True, but as of today, this works.

[4:08:09] Voice 12: So A, we don't know.

[4:08:11] Voice 12: I mean, the province may delay

[4:08:15] Voice 12: announcing these new housing regulations

[4:08:17] Voice 12: as governments often do.

[4:08:19] Voice 12: So I would rather not wait

[4:08:21] Voice 12: for the government this this works today the toolkit works today the strategic action plan

[4:08:26] Voice 12: works today and because it's a living document both are the whole process is living obviously

[4:08:31] Voice 12: and we're going to learn a lot uh we all learn a lot when communities apply the tools and add

[4:08:37] Voice 12: their own spin and nuance to the tools so i don't have a problem endorsing it as is well the question

[4:08:45] Trustee Patrick: would be a next step is to go to trust counsel um with the strategy that's

[4:08:51] Voice 12: what i would do

[4:08:52] Trustee Patrick: um

[4:08:54] Voice 9: how does other people feel with pending regulations here uh justin borthwick

[4:09:06] Voice 9: i

[4:09:07] Trustee Borthwick (probable): mean if we know uh i mean if we're if we like i think i i hear what what uh trustee graham is

[4:09:13] Trustee Borthwick (probable): saying and that um you know if if this is working for now and and nobody is ignorant to the fact

[4:09:21] Trustee Borthwick (probable): that these statutes are are coming in and we've got a bunch of stuff that's coming and changing

[4:09:26] Trustee Borthwick (probable): um you know if we're if we're happy with this for now and we're all cognizant of the fact that

[4:09:31] Trustee Borthwick (probable): you know this is all pending uh what's coming next legislatively um then i don't think there's

[4:09:39] Trustee Borthwick (probable): harm in endorsing it to trust counsel. I mean, I'd be interested to hear

[4:09:43] Trustee Borthwick (probable): what Stefan has to say because he's the man.

[4:09:49] Trustee Patrick: There you go, Stefan, the man.

[4:09:51] Trustee Patrick: Yeah, it's Movember.

[4:09:54] Voice 14: Thank you, Madam Chair.

[4:09:55] Voice 14: Must be my mustache.

[4:09:59] Voice 14: I just want to throw some sort of background. We've talked to

[4:10:02] Voice 14: Chair Patrick about this and sort of about timing and I think we've loosely

[4:10:07] Voice 14: talked about it at this meeting. And one of the reasons we were aiming towards getting

[4:10:12] Voice 14: into trust counsel, at least from a staff sort of strategic perspective, was to get that trust

[4:10:16] Voice 14: counsel endorsement. And that is because you're going into budget season and budgets are tricky

[4:10:25] Voice 14: these days. And you have a loose sort of priority to be working on this. I wouldn't say it is

[4:10:35] Voice 14: certainly one of the top priorities and there was an amendment to the strategic plan to include

[4:10:39] Voice 14: housing related things so I don't think you're not doing work that you're not supposed to or we're

[4:10:43] Voice 14: not doing work we're not supposed to but this would make it it would firm that up and say that

[4:10:48] Voice 14: this is a strategic priority without a doubt here it is go forth and do the work and it would give

[4:10:53] Voice 14: us a little bit more comfort and ability to apply the resources in a mole because as it is as you

[4:11:01] Voice 14: already hear me we're scrapping together resources this has been uh we were able to borrow the rpc

[4:11:05] Voice 14: was great in giving us endorsement to switch some of your resources last fiscal to be able to use

[4:11:11] Voice 14: to start developing this and then we kind of ran with that and we kept going and kept building and

[4:11:16] Voice 14: improving and revising and so you guys have really championed this and i don't want to see you lose

[4:11:21] Voice 14: the momentum or just whatever it is so now the strategy was there so that we go to trust council

[4:11:27] Voice 14: December when it's the first good look at a budget and to say you know trust-wide it may it's probably

[4:11:34] Voice 14: not important to every single trustee but is this well how does trust council as a group feel about

[4:11:39] Voice 14: this and if they can help endorse it or at least even see it then they can sort of help prioritize

[4:11:45] Voice 14: it as the work program for RPC because as you know your your work program is a lot of it's dictated

[4:11:51] Voice 14: to you by trust council so I guess what we're looking for is to have them dictate this to you

[4:11:57] Voice 3: Yes, I agree.

[4:11:59] Voice 14: That was it. And

[4:12:00] Voice 14: there's so much in here to work on. I mean, it's incredible. But anyway,

[4:12:04] Voice 14: so that was my background thinking. Is it ready? I'm kind of like trustee Elliot, I'm an 80% guy

[4:12:12] Voice 14: too. It's nice to hear a fellow 80%-er. And that's not my work I do, but that's certainly going to be

[4:12:17] Voice 14: straight A's to university was great. And the reason I think that is because if you aim for

[4:12:22] Voice 14: perfection you can you just you can waste too much time this is a great product i think so many good

[4:12:29] Voice 14: minds have gone behind it i don't think the strategy pardon me the action plan now is perfect

[4:12:33] Voice 14: by any means but if we can get the endorsement and but with the blessing of the rpc we can return and

[4:12:39] Voice 14: improve and improve and improve and then we just become narrow and narrow more and more focused

[4:12:43] Voice 14: and then we then you're just saying update the action plan update the action plan what are we

[4:12:47] Voice 14: doing what are you doing are we achieving it then suddenly you've got measurables and deliverables

[4:12:50] Voice 14: And anyways, I'm getting too excited about projects, but I certainly, I endorse moving

[4:12:55] Voice 14: forward, hence the recommendation at the top of the page.

[4:12:58] Trustee Patrick: I'm not opposed to moving forward, but I think we should make sure we explicitly add an action

[4:13:03] Trustee Patrick: to review these pending regulations, because I think that acknowledges they exist and that

[4:13:09] Trustee Patrick: we are asking that resources be put to that when those regulations arise.

[4:13:14] Trustee Patrick: And I think, you know, it would be beholden to us to do that.

[4:13:18] Trustee Patrick: I don't know, I'll look to staff where that belongs. Is that Objective B? Is it, you know, which category does that get put into? But while we think of that, I'll go to Trustee Boland.

[4:13:28] Trustee Patrick: I

[4:13:30] Voice 20: was going to say exactly the same which is I endorse moving forward and I think what

[4:13:36] Voice 20: David Graham said this is good and others but I do think you should put in something which says

[4:13:45] Voice 20: you know we made the just this decision in full knowledge of the fact that the regulations were

[4:13:50] Voice 20: coming and I think it's to review the regulations and consider the work that they might

[4:13:58] Voice 20: might, you know, that might become a consequence of those regulations so that this plan might have

[4:14:05] Voice 20: to be changed. But yeah, I think it's a great piece of work and I think we should move forward

[4:14:09] Voice 20: with it, but acknowledge what I've just said. Thank you.

[4:14:14] Trustee Patrick: Well, thank you. Well, Stefan, do you

[4:14:16] Trustee Patrick: have an idea of where you'd like to have that added? Or do you want just us to say add it

[4:14:23] Trustee Patrick: without specific we could just say add uh add an action oh i see mary mary has a brilliant idea

[4:14:32] Trustee Patrick: i don't know

[4:14:33] Voice 4: about that but um i might say um you know to me this is um this is like not to

[4:14:40] Voice 4: diminish it because it's actually incredibly important but um this is context within which

[4:14:44] Voice 4: we work so we're working in a certain context and we're gonna you know if regulations change

[4:14:48] Voice 4: we're gonna work in a different context so in some ways i see what you're saying about reviewing it

[4:14:52] Voice 4: in some ways we're already doing that so I can see it being an action item but implicit in all of

[4:14:57] Voice 4: this to me is there actually is that we would always be working in that context of the regulations

[4:15:01] Voice 4: themselves so when they update it then we would have to maybe update many actions here because

[4:15:07] Voice 4: now that's our new context so I wonder about something like that where we could

[4:15:11] Voice 4: have almost like a statement just to recognize that context and then have just on the action

[4:15:19] Voice 4: plan thing you know we could put something in specifically to remind ourselves at these times

[4:15:24] Voice 4: when we think these regulations will come out to then update things but um but i almost see it like

[4:15:29] Voice 4: it's not a one-time thing things are changing all the time this is the context in which we

[4:15:33] Voice 4: absolutely

[4:15:34] Trustee Patrick: agree no i understand that just that this one's so yeah i'm dependent that we we know

[4:15:41] Trustee Patrick: something's coming and we know it will affect us um so that that was and i'm fine with either way

[4:15:47] Trustee Patrick: It's just that I want to make sure that it's that it is clear that we as a committee are acknowledging that this work is coming and that, you know, it will it will take resources from this organization to review those regulations and to determine what those implications are.

[4:16:07] Trustee Patrick: It'll take work of this committee. There's going to be lots of work coming when these regulations land.

[4:16:13] Trustee Patrick: and um and that's all i want to make sure that we're not kidding ourselves that's all us stephan

[4:16:20] Trustee Patrick: sorry

[4:16:21] Voice 14: i see trustee campbell's hand up i think i

[4:16:23] Voice 14: can answer my question after him right trustee

[4:16:26] Trustee Patrick: campbell uh

[4:16:27] Voice 15: well i i was just gonna ask if i could channel my inner grant scott and just make a motion

[4:16:35] Voice 15: and go straight to that the regional planning committee endorsed the draft trust council

[4:16:42] Voice 15: housing strategy action plan including the proposed priority actions and refer to trust

[4:16:47] Voice 15: council for approval um because we can keep talking about this in circles but we're really

[4:16:53] Voice 15: all wanting to move it forward well

[4:16:57] Trustee Patrick: i don't i don't disagree could we i mean i just want to

[4:17:00] Trustee Patrick: make sure we acknowledge this pending work because like i said we're setting priorities for staff

[4:17:06] Trustee Patrick: um through this process and and that um i'm fine with endorsing that with a general statement but

[4:17:14] Trustee Patrick: that's should we add that to the endorsement that we're also acknowledging that you know

[4:17:19] Trustee Patrick: this pending review of regulation new regulations or something of that nature

[4:17:25] Trustee Patrick: toby do you have a brilliant idea to uh incorporate that was

[4:17:29] Voice 3: going to second it i i do agree the

[4:17:31] Voice 3: the context is constantly changing. I think that's our responsibility as elected officials to be

[4:17:37] Voice 3: responsive to that. And we speak to our colleagues and say, yes, this is going to change. But here is

[4:17:45] Voice 3: the action plan as we stand now. We have to have a path forward. Without that, we're floundering

[4:17:50] Voice 3: again.

[4:17:53] Trustee Patrick: Wasn't encouraging floundering, just saying we're setting priorities. Do we want staff to

[4:17:57] Trustee Patrick: review those regulations when they hit the ground i think we all say yes um as

[4:18:03] Voice 15: long as that's clear

[4:18:04] Trustee Patrick: it's

[4:18:04] Voice 15: never been like the these regulations are going to change we just saw them change in the

[4:18:10] Voice 15: since our last meeting we had we had new new things come down that are going to cause us to

[4:18:17] Voice 15: continually have to pivot and we just need to move forward and well it's those regulations that are

[4:18:23] Trustee Patrick: coming Stefan go ahead Stefan sure

[4:18:26] Voice 14: well I hear a motion on the table but I haven't I haven't heard

[4:18:29] Voice 14: you acknowledge or a second it so I will say two things one I'll really emphasize that the motion

[4:18:35] Voice 14: is for it is to endorse the draft that word is deliberately put in there trust council housing

[4:18:43] Voice 14: strategic action plan you'll notice the other one was just endorse as is there was no draft word in

[4:18:49] Voice 14: there so we see the housing option toolkit one maybe not as final but as a as beyond 80 percenter

[4:18:56] Voice 14: and then but this one is draft we acknowledge its draft we're moving on as a draft

[4:19:00] Voice 14: to get that maybe a way out of this sort of discussion is a second motion and saying that

[4:19:06] Voice 14: the rpc requests staff to return you know or or to reach to return back with um a review based

[4:19:14] Voice 14: based on regulation, new regulations when they arise.

[4:19:17] Voice 14: Terrible resolution, don't second that.

[4:19:19] Voice 14: But you

[4:19:20] Trustee Patrick: understand what I'm saying?

[4:19:22] Trustee Patrick: Yes, I hear you.

[4:19:22] Trustee Patrick: So we'll deal with this resolution

[4:19:24] Trustee Patrick: that's been on the floor by Trustee Campbell

[4:19:27] Trustee Patrick: and it was seconded by Trustee Elliot

[4:19:31] Trustee Patrick: as presented in the agenda package there.

[4:19:34] Trustee Patrick: Is there any further discussion on that?

[4:19:39] Voice 9: If not, then we'll call the vote.

[4:19:42] Voice 9: All those in favor?

[4:19:43] Voice 9: Okay. Hands down.

[4:19:49] Trustee Patrick: Did anybody oppose? We've been one agreeable lot today, which is good to see.

[4:19:56] Trustee Patrick: So that's carried. I would be more comfortable knowing that we've given clear direction to staff when these regulations hit the ground,

[4:20:07] Trustee Patrick: because I know, as we heard from Director Cermak, he only has so many resources.

[4:20:12] Trustee Patrick: resources and uh trustee boland do you want to make a stab at that yep

[4:20:17] Voice 20: i'm not good at this but

[4:20:18] Voice 20: i'll have a go um so uh i move that when the regulations are finalized is that finalized is

[4:20:28] Voice 20: that specific enough or really um

[4:20:32] Voice 20: yeah when they when the recently proposed regulations are released

[4:20:37] Voice 20: that staff are asked to review the impact on the draft trust council housing strategic action plan

[4:20:47] Voice 20: is that good enough sure

[4:20:52] Trustee Patrick: i think that's probably probably good because that would relate to it so

[4:20:56] Trustee Patrick: i think we'll let robert make that worded because i think it's that the regional planning

[4:21:01] Trustee Patrick: Committee request

[4:21:03] Voice 9: staff to? Yeah, request staff to

[4:21:13] Voice 20: review the impact on the Trust Council housing

[4:21:19] Voice 9: strategic plan, comma, when the recently proposed regulations are released.

[4:21:34] Voice 9: I'll look to Stefan before

[4:21:36] Trustee Patrick: we second it to word. Is that clear? Or is there any improvements you

[4:21:39] Trustee Patrick: would like to see to that to make it clear?

[4:21:45] Voice 14: I think that's fine. And later on, I think when

[4:21:48] Voice 14: when we review the minutes, I'll fill in the regulations,

[4:21:51] Voice 14: like the Housing Amendment Act regulations.

[4:21:54] Trustee Patrick: I'll

[4:21:55] Voice 14: put the technical stuff in there.

[4:21:56] Voice 14: But it's clear

[4:21:56] Voice 14: enough to staff of what to do.

[4:21:58] Voice 14: Thank you.

[4:21:58] Trustee Patrick: Okay.

[4:22:00] Trustee Patrick: Is there a second to that motion?

[4:22:01] Trustee Patrick: Is that Trustee Allen seconded that motion?

[4:22:04] Trustee Allen: Yeah, I'm seconding it.

[4:22:05] Trustee Allen: I'm also just following up what Director Cermak said,

[4:22:10] Trustee Allen: that it seems kind of vague, the regulations.

[4:22:11] Trustee Allen: I think they should be more defined.

[4:22:14] Trustee Patrick: He's going to put the meat on the bones.

[4:22:17] Trustee Patrick: Exactly.

[4:22:17] Trustee Patrick: So

[4:22:18] Trustee Allen: I'm seconding it.

[4:22:19] Trustee Patrick: All right. Is there any discussion on this motion?

[4:22:23] Voice 9: I'll call the vote. All those in favor?

[4:22:25] Voice 9: All righty. Hands down. Were there any opposed?

[4:22:34] Trustee Patrick: Again, no. So that's carried. Thank you, guys. I

[4:22:38] Trustee Patrick: know I don't mean to be, but I know we're asking staff to do a lot and that this clear direction

[4:22:46] Trustee Patrick: does help when these things hit the ground. We don't know what they'll be. All right. Is there

[4:22:53] Trustee Patrick: any other

[4:22:54] Voice 9: business related to the strategic plan so

[4:23:01] Trustee Patrick: i think this brings us back before we go on to

[4:23:04] Trustee Patrick: the shoreline protection we should return back to the advocacy piece because that relates a bit to

[4:23:10] Trustee Patrick: the strategic plan that we just approved but um if there's more clarity so that was back where was

[4:23:19] Trustee Patrick: that that was way back at page 38

[4:23:21] Voice 9: um

[4:23:23] Trustee Patrick: mouse

[4:23:27] Voice 9: just went sideways there we go um so we wanted to

[4:23:37] Voice 9: revisit and look at

[4:23:38] Trustee Patrick: this and i i think we can how we could have this conversation as to um some of

[4:23:46] Trustee Patrick: the advocacy maybe we can just maybe talk about i i like like the term buckets are there some buckets

[4:23:50] Trustee Patrick: or themes of advocacy that um we'd like to maybe just spend a couple of minutes what time is it

[4:23:59] Trustee Patrick: it's 2 23 to spend a little bit of just a few minutes sort of brainstorming maybe along the

[4:24:05] Trustee Patrick: buckets and i i'd look to robert to maybe help us with a screen that we could write those down maybe

[4:24:10] Trustee Patrick: so we can kind of work this uh for a few minutes um with a with a um notes that we could do on

[4:24:17] Trustee Patrick: screen uh trustee allen this

[4:24:21] Trustee Allen: is where we're going to add the um alar uh

[4:24:24] Trustee Patrick: that could be uh the it

[4:24:26] Trustee Patrick: could be a alar is a specific uh bucket and then we could um um decide from there is that an

[4:24:34] Trustee Patrick: immediate advocacy or more work that needs to be done um but this is a advocacy conversation as to

[4:24:41] Trustee Patrick: what um the executive committee was looking for direction from us on advocacy and trust trustee

[4:24:48] Trustee Patrick: elliot thank

[4:24:51] Voice 3: you chair um i would suggest we focus on one thing at a time we always try to do too

[4:24:57] Voice 3: And so my background as a storyteller, documentary film, and what I'm hearing from my other or my fellow trustees in your communities is when we cite specific cases of here's what's not working, that articulates the need in a way that, well, that's storytelling.

[4:25:19] Voice 3: This articulates why we need housing options in our communities. And that may be different for each community. For Salt Spring, for instance, it might be the past 30 years of a planning regime has driven us into here.

[4:25:37] Voice 3: So current, you know, single family dwelling prioritized and there is no appetite for secondary suites, for instance, that might be your storytelling for Salt Spring Island.

[4:25:50] Voice 3: So as we're going to, you know, back to the housing minister and back to Ministry of Municipal Affairs, what are the stories that we can bring forward? And I'm looking at page 41 in the original resolution from December 2021, B, this would be what I would highlight.

[4:26:12] Voice 3: Like if we're going to focus on one thing, recognize there is a critical need for diversity of housing across the Islanders Trust area, that the islands are particularly lacking in purpose-built rental housing, and probably D as well.

[4:26:26] Voice 3: well. So I think if we could return to executive committee and say, we want you to focus on these

[4:26:35] Voice 3: two key messages, articulate the need and why the current regime is not working. This dovetails with

[4:26:45] Voice 3: our, we have to create a strategy to come back to the province and ask why the current, whether

[4:26:53] Voice 3: whether a structure or funding or whatever it is, is not adequate, right?

[4:26:59] Voice 3: So this is the housing piece of that larger conversation.

[4:27:02] Voice 3: I think what executive committee was looking for is give us direction on what's the angle

[4:27:08] Voice 3: because we could ask for all of these things and it's just going to be a big word soup again.

[4:27:15] Voice 3: Or it's just going to be too many problems and not enough articulation of where do we go

[4:27:21] Voice 3: Or what are we specifically asking for? So I think to me, to my mind, and this is just one idea, is we're at the problem articulation stage, but in a very specific way. Why do we need island specific, you know, rural island specific solutions? Because here are the rural island specific problems.

[4:27:42] Voice 3: And further to that, here is the structure that has created and allowed to proliferate those problems and the inequity, right? So I don't know what the ask is other than keep it focused and maybe return something to executive committee that they can then work with.

[4:28:03] Voice 3: and then we can work on you know ask number two further down the line ask number three but i would

[4:28:08] Voice 3: say that articulation of the problem why we need island specific solutions would be um my first

[4:28:14] Voice 3: suggestion uh

[4:28:18] Voice 9: yep trustee graham thank

[4:28:21] Voice 12: you toby that that idea of focusing is so important and

[4:28:26] Voice 12: it's one of the things that trust does so poorly um and let's take advantage of the wording in the

[4:28:33] Voice 12: the mandate we have the unique amenity the uniqueness of our communities is not found

[4:28:39] Voice 12: anywhere else in the province and because we're unique we don't we fall we do not fall under any

[4:28:46] Voice 12: of the prescriptions that the province looks at when they look at mitigation money policy

[4:28:51] Voice 12: regulations we're unique and because we're unique we need our own special considerations so let's

[4:28:58] Voice 12: I'm not suggesting anything other than making sure we add that language into the advocacy ask.

[4:29:06] Voice 9: I think what I'm looking at when I see

[4:29:09] Trustee Patrick: if we look at the like the housing statutes, the amendments that were made were basically amendments made to a bunch of already existing acts that got inserted.

[4:29:18] Trustee Patrick: And they were very focused on an urban mindset.

[4:29:22] Trustee Patrick: Where could they do things that created housing in urban settings?

[4:29:26] Trustee Patrick: and what we're looking for is for there's we're looking at all the existing acts that are causing

[4:29:33] Trustee Patrick: us challenges in our rural island settings um i'll give you an example of like one of the things

[4:29:40] Trustee Patrick: we're looking at and which is not just uh just on our rule setting our islands but then it would

[4:29:47] Trustee Patrick: be helpful to others is the ability to um uh limit numbers like if you're looking at accessory

[4:29:55] Trustee Patrick: redwelling units it's like well we'd like to kind of like cast a wide net look at saying we'd like

[4:29:59] Trustee Patrick: to allow

[4:30:00] Trustee Patrick: them over the whole island, but we understand the concern of too many. So how can we limit the

[4:30:04] Trustee Patrick: numbers? Well, our cousins to the south, again, they are able to do a lottery system. They limit

[4:30:10] Trustee Patrick: the numbers to so many a year, and that's it. But we don't have a statute that allows us to have

[4:30:17] Trustee Patrick: that tool, where that's something that would work in our rural island setting. You know, they're not

[4:30:22] Trustee Patrick: trying to limit numbers in the urban setting, but we need to limit the numbers in our rural

[4:30:26] Trustee Patrick: setting our rural island setting um i think there was the some of the other things that are listed

[4:30:32] Trustee Patrick: in our documents there about like the health uh the the health um rules for composting toilets

[4:30:39] Trustee Patrick: and gray water systems uh being more liberal for our um for our use um so i think there's

[4:30:48] Trustee Patrick: some specific statutes that you know that would help us if we had some amendments that would

[4:30:55] Trustee Patrick: would give a rural islands that, that, that assistance is, I mean, so Toby, I'm looking at,

[4:31:04] Trustee Patrick: is that, um, you know, are you looking for a broad statement or do we need to be specific in our

[4:31:12] Trustee Patrick: No,

[4:31:20] Voice 9: I think specific is,

[4:31:22] Voice 3: is helpful. Um, here's what we need. The specifics are in here's why,

[4:31:28] Voice 3: um case studies examples and i guess the the recent letter that you i and and um trustee

[4:31:38] Voice 3: govro had worked on to i'm supposed to be the minister of municipal affairs but we we directed

[4:31:45] Voice 3: it to minister um calon um and we did try to articulate the problems and i think that was

[4:31:53] Voice 3: was turned into here's what we want so maybe this is an ongoing conversation and we're not ready to

[4:32:01] Voice 3: to frame this quite yet because it's it to me it comes down to what's going to work

[4:32:07] Voice 3: and sometimes that's a personal you know connection I don't know sometimes it's policy

[4:32:14] Voice 3: change sometimes it's a review of the act right so it I think it depends on who we're in front of

[4:32:20] Voice 3: Maybe we don't have time in this meeting today to come up with a full communication strategy, but there's going to be specifics that will be appropriate for different times and measures.

[4:32:31] Voice 3: I don't know what those are right now. I think specific is good. The broader you get, the more watered down it is, but it depends on who you're talking to.

[4:32:38] Voice 3: So I was just going to suggest that, I don't know, I've already made my suggestions and now I've lost myself, so stop talking.

[4:32:50] Trustee Patrick: well i know i was surprised i spent time talking to a district of um of highlands

[4:32:55] Trustee Patrick: counselor yesterday and learned that they're making a fair bit of progress on very similar

[4:33:01] Trustee Patrick: requests that we we have they're they're more similar to an island than an urban area over

[4:33:06] Trustee Patrick: the district of highlands of um you know they are a well-based community you know just water

[4:33:12] Trustee Patrick: groundwater serviced community um and they're doing doing quite a bit with the

[4:33:18] Trustee Patrick: um island health and on on moving forward with gray water systems and um you know of that nature

[4:33:27] Trustee Patrick: so there i think that really rose my attention to the fact that we might be missing opportunities

[4:33:33] Trustee Patrick: to add our voice to other others that have similar requests because i know i've watched

[4:33:40] Trustee Patrick: the effectiveness of advocacy of the other municipalities when 100 mayors write the same

[4:33:45] Trustee Patrick: letter to you know the minister they can't ignore it but when one letter comes from the islands

[4:33:52] Trustee Patrick: trust they're like oh it's those those guys they ignore us um you know so we've got to find a way

[4:33:59] Trustee Patrick: to be more effective in so

[4:34:01] Voice 3: but isn't that the

[4:34:03] Voice 3: strategy that's the communication strategy that's

[4:34:06] Voice 3: needed so the partnership piece is who else is struggling with this and what other initiatives

[4:34:12] Voice 3: can we jump onto so that our voice is amplified so it can't be just one uh action or or one

[4:34:20] Voice 3: strategic approach there's there's got to be strategy the partnering with other organizations

[4:34:24] Voice 3: i or local government sorry totally agree but that's different than writing a letter to the

[4:34:29] Voice 3: minister about here's the specific i don't know i'm i'm challenged because we need to keep raising

[4:34:36] Voice 3: raising the issue and we keep talking about how to do it pick an avenue and let's start with

[4:34:42] Voice 3: something anybody suggest something please because i'm sitting on executive and i'm like

[4:34:50] Voice 3: what do we want to do you tell me you're the ones that are closest to your communities what

[4:34:56] Voice 3: is the action that we need to to take to the higher levels of government and the

[4:35:04] Voice 3: bilateral actions and to seek cooperation and partnership with and alignment with other

[4:35:10] Voice 3: local governments and agencies all

[4:35:13] Trustee Patrick: right trustee boland what's your grand idea well

[4:35:16] Voice 20: grand idea

[4:35:17] Voice 20: small idea but you know um toby you started out talking about the descriptions you know

[4:35:23] Voice 20: and that articulation of the problem during the last term which i really liked and then if you

[4:35:32] Voice 20: you think about i think what trustee allen said and possibly trustee graham which is funding is

[4:35:38] Voice 20: the issue funding at every possible level like funding i mean i i can't even begin to

[4:35:46] Voice 20: list the ways in which the funding is missing and we now have the housing options toolkit we have a

[4:35:54] Voice 20: strategy we have a list and a description of the housing initiatives and how they are absolutely

[4:36:03] Voice 20: you know stuck and um maybe that could be turned into a very specific story to say

[4:36:12] Voice 20: we drop through the gap every time you put funding out there we are excluded for one reason or

[4:36:20] Voice 20: another i really like to adam olsen's statement about soul spring being in this what did he call

[4:36:28] Voice 20: it a urban hell which is your rural when it's about urban and your urban when it's about rural

[4:36:35] Voice 20: and uh i feel the island's trust drops into some little special category that says no no no

[4:36:42] Voice 20: and if we could if we could take the material from that previous term take the material we've

[4:36:50] Voice 20: created and the knowledge we have of the frustrations experienced by these housing

[4:36:56] Voice 20: initiatives and i would love to see how long each of them has been you know in embryo mode or

[4:37:05] Voice 20: whatever it's called and turn that into a very specific request that would be my um idea

[4:37:15] Trustee Patrick: well like i said this this is a from a timely perspective we've got this week that the bc

[4:37:21] Trustee Patrick: housing applications were due for all of our tiny little island projects pretty much almost

[4:37:29] Trustee Patrick: every one of our islands has a project that went forward this this this time which i think really

[4:37:35] Trustee Patrick: helps demonstrate the need um and the effort and work that went through these small organizations

[4:37:43] Trustee Patrick: to go through and get their rezoning

[4:37:44] Trustee Patrick: and their housing agreements and their everything

[4:37:46] Trustee Patrick: that they went through to get these projects

[4:37:48] Voice 1: to

[4:37:49] Trustee Patrick: where they are.

[4:37:50] Trustee Patrick: And now they're competing against each other

[4:37:52] Trustee Patrick: for 10 units here and five units there.

[4:37:55] Trustee Patrick: And they're going to get blown out of the water

[4:37:58] Trustee Patrick: in this application process.

[4:38:01] Trustee Patrick: Trustee Allen.

[4:38:02] Trustee Patrick: Thank

[4:38:02] Trustee Allen: you, Chair.

[4:38:04] Trustee Allen: I totally agree with Trustee Boland.

[4:38:07] Trustee Allen: I'm sure Trustee Graham could share some examples

[4:38:10] Trustee Allen: examples of the frustrations of lack of funding and how long we've been what's kind of just

[4:38:17] Trustee Allen: spinning our wheels it's just so frustrating that we you know beela creek has just been going on and

[4:38:21] Trustee Allen: on and on and on and on forever and of course a lot each year more expensive construction it's

[4:38:28] Trustee Allen: just unbelievable construction costs it just blows me away the people that can't afford to build

[4:38:32] Trustee Allen: houses on this island they still can so um i totally agree that if we could put up something

[4:38:36] Trustee Allen: like that where we give specific examples of how we've not been able to advance at all and

[4:38:42] Trustee Allen: and because of fact we are islands and they're not addressing our unique needs and

[4:38:47] Trustee Allen: and all those little little helmets of trailer parks and tiny homes etc we've got to allow all

[4:38:55] Trustee Allen: those things and uh we can't if we don't get any help money-wise

[4:38:58] Voice 20: first of all could we uh could we

[4:39:03] Voice 20: we write in support of all of those applications and list them and do something practical just like

[4:39:11] Voice 20: bolt on the fact that there are others that are desperate they are as you said you know fully

[4:39:17] Voice 20: zoned fully everything and they don't have any money and then there are the ones who are competing

[4:39:22] Voice 20: for the same pot of money could we create a letter that writes in support of those applications

[4:39:28] Voice 20: and describes the amount of effort that's gone into getting them this far and the fact that they

[4:39:34] Voice 20: They now have to compete.

[4:39:40] Voice 9: Well, I'm just going to call

[4:39:42] Trustee Patrick: you Trustee Cermak again, but Stephan.

[4:39:46] Voice 14: I would just like to take the opportunity.

[4:39:48] Voice 14: I see both Mary and Nerissa.

[4:39:51] Voice 14: Both have been provincial staff people who have been instrumental in developing programs for funding.

[4:40:00] Voice 14: Nerissa is the funding whisperer in the Islands Trust.

[4:40:04] Voice 14: trust. She certainly knows how to work the phone and help get us funding for various projects.

[4:40:09] Voice 14: If the wish of the RPC is what I'm hearing is you want to have a focused approach to get

[4:40:14] Voice 14: dedicated funding to get real homes built. Don't we all? So I think your best advice might come

[4:40:22] Voice 14: from those two people on the screen. So I'm just going to turn it over to them if they're willing.

[4:40:26] Voice 14: I wouldn't imagine they didn't turn on the screen if they weren't, but maybe you would like to hear

[4:40:30] Voice 14: from those two voices

[4:40:31] Voice 9: absolutely please

[4:40:35] Planner Chadwick (probable): thanks stephan um yeah i think i think mary will have

[4:40:41] Planner Chadwick (probable): some to add here too um but having worked um in the province um when letters are received that

[4:40:50] Planner Chadwick (probable): are basically identifying problems those ones go to the uh the junior analysts to write a thank you

[4:40:56] Planner Chadwick (probable): very much, we'll look into it type of letter. When letters are received that identify specific

[4:41:07] Planner Chadwick (probable): actions that may perk the curiosity of a senior person, then those will be addressed in a more

[4:41:19] Planner Chadwick (probable): specific way um and i think what we need what what would be very useful um for the islands trust is

[4:41:29] Planner Chadwick (probable): to put together a list so there's a list of things and this list can be i mean there's a number of

[4:41:36] Planner Chadwick (probable): different things that should be in this list and some of them are actually in the advocacy um

[4:41:41] Planner Chadwick (probable): the advocacy actions that are in the the strategy that you've just reviewed

[4:41:45] Planner Chadwick (probable): um i the list should should include things like the challenges that we've experiencing

[4:41:52] Planner Chadwick (probable): experiencing experienced with accessing funding and these are many and varied depending on what

[4:42:00] Planner Chadwick (probable): the the funding i i personally have a list i'm i i'm keeping track of um with all the experiences

[4:42:07] Planner Chadwick (probable): that i've i've been having with the federal money as well as the provincial program and just the way

[4:42:12] Planner Chadwick (probable): that the Islands Trust is understood or misunderstood or just basically how the Islands

[4:42:18] Planner Chadwick (probable): Trust is considered is very different with each funding ask and it's not necessarily

[4:42:25] Planner Chadwick (probable): serving our needs most of the time. The other list I think would be looking at the

[4:42:36] Planner Chadwick (probable): lower hanging fruit um such as um you know um the and some of it involves uh regional districts as

[4:42:46] Planner Chadwick (probable): well like the mrdt municipal and regional tax for example is an opportunity to look in it's it's it's

[4:42:53] Planner Chadwick (probable): how it is applied uh how it's gathered and applied in different regions is different

[4:43:00] Planner Chadwick (probable): so that would be something for us to look into um because that's that would be uh

[4:43:06] Planner Chadwick (probable): like a that's one of the easier to access opportunities i think right really depends

[4:43:11] Planner Chadwick (probable): that would depend on um regional district cooperation um there there are other things

[4:43:18] Planner Chadwick (probable): that um i know many of you in this group have mentioned over over and they come from communities

[4:43:24] Planner Chadwick (probable): often too there's there's policy changes like related to um health regulations um around

[4:43:30] Planner Chadwick (probable): around alternative ways of disposing of human waste.

[4:43:35] Planner Chadwick (probable): I mean, curiously, like those regulations have shifted

[4:43:39] Planner Chadwick (probable): and become, at one point they were a little more relaxed

[4:43:43] Planner Chadwick (probable): and now they're not, but what we need them to be

[4:43:47] Planner Chadwick (probable): is to recognize the different alternatives

[4:43:49] Planner Chadwick (probable): that are used on the islands.

[4:43:52] Planner Chadwick (probable): And there's other things too.

[4:43:53] Planner Chadwick (probable): So my suggestion would be that we start with a list

[4:43:57] Planner Chadwick (probable): um because once we have a list we have an opportunity to ask we could we can just repeat

[4:44:05] Planner Chadwick (probable): our list we can ask for specific things in specific contexts um of course that doesn't

[4:44:11] Planner Chadwick (probable): negate the um possibility to do direct advocacy in a timely manner as um you know trustee patrick

[4:44:18] Planner Chadwick (probable): was indicating uh relate to particular funding sources um but i think if we if we just keep

[4:44:25] Planner Chadwick (probable): saying the same thing over and over and it's very pointed and specific about what we see would be

[4:44:32] Planner Chadwick (probable): beneficial to the islands I think that would be a way of gaining some traction and I'll also just

[4:44:39] Planner Chadwick (probable): like open it to Mary to say a few things because she's she's just with us on temporary assignment

[4:44:43] Planner Chadwick (probable): from the province right now so she may have a bit more to add.

[4:44:46] Voice 4: I think you really summarized it

[4:44:48] Voice 4: I think I think just like anybody we're all so busy so the more pointed you know you can be it's

[4:44:54] Voice 4: like this particular funding program we want this all funding problem programs anytime you consider

[4:45:00] Voice 4: it we want to ensure that you have a criteria in there that you're considering the islands trust

[4:45:05] Voice 4: you know so that's the future orientation that's the the right now this is the pointed change we

[4:45:10] Voice 4: want the more specific you can be like that and then soon you do need to explain why and what are

[4:45:14] Voice 4: the issues for what and all that but i feel like it's easy to lead with that stuff and i think it's

[4:45:19] Voice 4: actually the reverse is what where it'll help you get traction is if you can be really pointed about

[4:45:23] Voice 4: the change then people can really chew into it and be like okay why and then I do really agree

[4:45:29] Voice 4: with the idea that um you know if there's 10 things that need to happen um the more clear

[4:45:35] Voice 4: you can be about what those are the better then you can do all kinds of things you can

[4:45:39] Voice 4: every conversation you have you can have well that's interesting because these are the 10

[4:45:43] Voice 4: things we want um or you can go to the other regional districts like you were talking about

[4:45:47] Voice 4: are these 10 things concerning to you as well and there's that sort of menu of options and

[4:45:52] Voice 4: and some of the advocacy policy, I think,

[4:45:53] Voice 4: that the Islands Trust has

[4:45:54] Voice 4: about how you approach advocacy,

[4:45:57] Voice 4: but when you're really pointed.

[4:45:59] Voice 4: And I think that was part of the hope of that action plan

[4:46:03] Voice 4: is to start to get really pointed.

[4:46:04] Voice 4: It's, you know, we need to talk to BC Housing

[4:46:06] Voice 4: about these three things,

[4:46:07] Voice 4: and we just need to keep talking to them about that,

[4:46:10] Voice 4: like until it happens.

[4:46:11] Voice 4: We need to talk to the feds about this,

[4:46:13] Voice 4: and we need to talk to municipal affairs about that,

[4:46:15] Voice 4: and so-and-so about that.

[4:46:17] Voice 4: But yeah, the consistency and the pointedness

[4:46:20] Voice 4: is what i would really suggest as much as possible and the rationale for why comes and is important

[4:46:25] Voice 4: but a lot of them probably already kind of get it they just don't know exactly what to do about it

[4:46:30] Voice 4: and if you give them what to do about it then you can talk about why like then you get there uh to

[4:46:35] Voice 4: talk about why and what's important and the nuance of what you're asking for if that makes sense to

[4:46:41] Voice 4: you that's what i've seen and so i offer that thank

[4:46:45] Trustee Patrick: you makes extremely good sense uh trustee

[4:46:48] Trustee Patrick: welcome.

[4:46:49] Trustee Luckham: Thank you chair. I just want to chime in a bit following up mostly with what Toby's been

[4:46:59] Trustee Luckham: asking for is some really clear direction and what we've just heard from our most experienced

[4:47:07] Trustee Luckham: staff members there with respect to how to ask and what to ask for. What we're ideally looking

[4:47:16] Trustee Luckham: looking for an executive committee and what I'm looking for in those opportunities where I have

[4:47:22] Trustee Luckham: the chance to talk to somebody or articulate some message is to be really specific about

[4:47:30] Trustee Luckham: even solutions or at least ways to get to solutions. Because indeed what has been said

[4:47:39] Trustee Luckham: is articulating the problems that we've experienced in the history of the issue on the island

[4:47:45] Trustee Luckham: You know, sure, we're unique, but lots of communities in British Columbia are unique.

[4:47:50] Trustee Luckham: Lots of communities in British Columbia are small and have all of those same problems.

[4:47:55] Trustee Luckham: And the government ultimately really wants to be able to set its goals in parallel with the goals of local government and wants to provide assistance and support to either find solutions or fund solutions in a way to facilitate healthy communities.

[4:48:18] Trustee Luckham: And so, you know, what those solutions are, I'm not going to even try to take a guess because we're asking you as the body, regional planning, to facilitate that direction.

[4:48:34] Trustee Luckham: And it may be as simple as OCP amendments.

[4:48:40] Trustee Luckham: That's

[4:48:40] Voice 10: where

[4:48:41] Trustee Luckham: the barriers are.

[4:48:42] Trustee Luckham: And then, Laura Patrick, you have been articulating for some time about an island housing authority that would facilitate a forum for a conversation to advance this.

[4:48:58] Trustee Luckham: And then, of course, the biggest, if there is a problem, it's attracting property owners and funders, not just government, to the table to bring the land into the equation and bring the economic benefits to those that develop to fund housing projects.

[4:49:18] Trustee Luckham: So we really, really need solutions or ways to get to solutions and then that just makes it so much easier to ask for whatever it is that we need, whether it's resources or funding or legislative change to facilitate

[4:49:37] Trustee Luckham: addressing this work that you are so boldly trying to grapple with.

[4:49:42] Trustee Luckham: with.

[4:49:43] Trustee Patrick: Thank you, Trustee Luckham. I think, Marissa, you have your hand up, but you said

[4:49:49] Trustee Patrick: we should create a list. I'm going to look to you as to how we could work together to create that

[4:49:53] Trustee Patrick: list, whether we need a subgroup or how would you like to do that? While you've got your hand up,

[4:49:58] Trustee Patrick: go ahead.

[4:49:59] Planner Chadwick (probable): Yeah, so I'll speak to the list question, and I just wanted to follow up a

[4:50:07] Planner Chadwick (probable): little bit on uh what trustee luckham had to say um so in terms of the list we've already staff

[4:50:12] Planner Chadwick (probable): have already started one so in a way we could we could put together what we already have

[4:50:18] Planner Chadwick (probable): um and and um you know forward to you to have a look at to add to um and then um you're just

[4:50:25] Planner Chadwick (probable): coming back to uh what trustee luckham um said in his when he sort of began um with respect to um

[4:50:32] Planner Chadwick (probable): um the province that it's not necessarily that that we're being um purposely um um forgotten

[4:50:42] Planner Chadwick (probable): it's it's that you know when you when you look at the speed of of change in the province right now

[4:50:48] Planner Chadwick (probable): and the changeover and staff and all of that kind of thing um it's that sometimes the folks that are

[4:50:55] Planner Chadwick (probable): doing the work don't know um and so if we can provide them with options like very clear options

[4:51:02] Planner Chadwick (probable): on how to help us, that will, you know, as Mary had indicated, that will have a lot more traction

[4:51:10] Planner Chadwick (probable): than just identifying to them, you know, what our problems are, because that, you know, that's not

[4:51:15] Planner Chadwick (probable): going to, that's not going to help, because they, they literally don't have time to think about

[4:51:20] Planner Chadwick (probable): things that are outside of their, their immediate scope. So, so yeah, so I think we start with the

[4:51:29] Planner Chadwick (probable): the list we can we can put together what we've got we can put it out um and um have a conversation

[4:51:35] Planner Chadwick (probable): um and uh you know they're probably things we we we don't have you'll probably come identify a few

[4:51:42] Planner Chadwick (probable): others i think it's useful for us to um then like with that list again like like really tuck into

[4:51:47] Planner Chadwick (probable): the programs understand them and um and identify where the gap is for

[4:51:52] Voice 9: us okay trustee voland i'm

[4:52:01] Voice 20: all for that get us the list and focus us that's great and but to come back to these applications

[4:52:08] Voice 20: do you think there's value in us writing a letter to support the applications that are being

[4:52:18] Voice 20: submitted and does anybody know I mean Laura you seem to know which applications have gone in I

[4:52:26] Voice 20: I just think that that would be just a way to kind of raise a flag and potentially have

[4:52:34] Voice 20: some

[4:52:35] Voice 9: kind of impact.

[4:52:45] Voice 9: Any thoughts?

[4:52:45] Voice 9: Oh, Trustee Sermon,

[4:52:47] Trustee Patrick: I'm sorry, Stefan, I'm just going to call you that all day today.

[4:52:51] Voice 14: Thank you.

[4:52:52] Voice 14: I just want to remind, you know, so the LTCs can write letters, trustees can write letters,

[4:52:56] Voice 14: executive can write letters, but the RPC doesn't really write letters.

[4:53:01] Voice 14: But could

[4:53:01] Trustee Patrick: we recommend a letter?

[4:53:02] Trustee Patrick: I think that's what we were

[4:53:03] Trustee Patrick: looking at for advocacy.

[4:53:05] Voice 14: Yeah, definitely could recommend it.

[4:53:07] Voice 14: I just want to make sure that you guys weren't writing off a letter as regional planning committee.

[4:53:11] Voice 20: I've got the pen in my hand right now, Stefan, okay?

[4:53:16] Voice 20: So I'll make a motion that RPC ask the executive committee to write a letter in support of the funding requests being made by housing initiatives in the Islands Trust right now.

[4:53:37] Voice 20: and if anybody wants to jump in and edit that i think go for it i think

[4:53:40] Trustee Patrick: there's some specific

[4:53:41] Trustee Patrick: wording um i don't know i'd look to narissa do you have the name of like what's that current

[4:53:47] Trustee Patrick: intake called right now from bc housing it's um it's a accelerator fund no it's not the excel

[4:53:54] Trustee Patrick: it's a bc housing um uh project fund that's closing this week um it's a capital fund for

[4:54:05] Trustee Patrick: paying for uh housing projects oh okay um paisley

[4:54:11] Voice 20: place for example

[4:54:12] Trustee Patrick: like

[4:54:13] Voice 20: we should send it to them

[4:54:14] Voice 20: we should copy the minister and we could point out that we were excluded from the secondary

[4:54:19] Voice 20: suites funding in the same letter i

[4:54:21] Trustee Patrick: wouldn't combine them no um okay fair

[4:54:24] Voice 20: enough um

[4:54:25] Trustee Patrick: okay

[4:54:26] Voice 20: the

[4:54:26] Trustee Patrick: opportunity here is i think to stress the support of these projects but collectively

[4:54:34] Trustee Patrick: effectively, the total number of units represented by all of these projects that are coming from the

[4:54:40] Trustee Patrick: Gulf Islands is probably less than half of one unit in BC, or I mean, in Vancouver, like one.

[4:54:49] Trustee Patrick: And I think, so I think there's an opportunity to show that they really, you know, they're going to

[4:54:55] Trustee Patrick: be, I don't know how many are totaled coming out of here. Let's say there's five that are being

[4:54:59] Trustee Patrick: applied for this week, the total number of units in those five are going to be less than a

[4:55:07] Trustee Patrick: comparable urban project.

[4:55:10] Voice 20: I just think it's something practical we can do, and it would

[4:55:14] Voice 20: make us all feel a little better about this model we're in. So, okay, I'll mute myself as a couple

[4:55:22] Voice 20: the people who have suggested uh trustee graham i

[4:55:27] Voice 12: i think that the number might surprise us if we

[4:55:30] Voice 12: knew what the collective ask is right now i know on denman alone it's 20 20 units it's no small

[4:55:36] Voice 12: number um when it's added to beulah creek which is what 24 is it alex um and that's just two islands

[4:55:44] Voice 12: so they're it may be bigger than we think it's

[4:55:47] Trustee Patrick: so one like one urban project in vancouver could be

[4:55:50] Trustee Patrick: you know to 200 to 500 units for one building think

[4:55:56] Voice 12: about that per uh by capita but per capita

[4:55:59] Voice 12: so we we have 30 000 and then you look at the number we're asking for it's a much higher per

[4:56:05] Voice 12: capita number i think it

[4:56:08] Voice 9: could be uh narissa ideas uh

[4:56:13] Planner Chadwick (probable): yeah yeah um so i think um i think yep

[4:56:19] Planner Chadwick (probable): Taking the opportunity to write a letter at a critical time makes sense. I think that what is important to include in the letters, I think, again, we need to have clear messaging that is continually repeated.

[4:56:37] Planner Chadwick (probable): And that is the messaging around why it's important for the islands to have this housing, because, you know, there are unique aspects in terms of the, you know, increasing division between those that provide services and those that are just, you know, enjoying the islands, for example.

[4:57:04] Planner Chadwick (probable): I think that message is really important. And I would also say, if we get a really nice tight letter, that the same letter should be sent every opportunity that that funding comes up.

[4:57:19] Planner Chadwick (probable): So I think if we want to take this opportunity, maybe it would be good to spend the time to make it super tight and make sure that we have that consistent message that gets told over and over.

[4:57:32] Planner Chadwick (probable): So it's just a, it's, you know, it's a summary of that story of why we're unique and why it's important. Because BC housing, they're looking for the biggest bang for their buck, right? 250 units in an urban area is going to cost them, you know, whatever per unit, way less than on the islands.

[4:57:53] Planner Chadwick (probable): So why should it be the islands? And that's, you know, that's what I would imagine they're trying to get their heads around, right?

[4:58:05] Planner Chadwick (probable): And then also, I think it would be also good for us to have a look at the, there are some small projects that have been funded by BC Housing.

[4:58:18] Planner Chadwick (probable): I'm thinking of a 10 unit, 10 units in Caslo, and that was because they were working with a consultant that's very well known and very well respected.

[4:58:28] Planner Chadwick (probable): So that would be another thing to start to look at in terms of how to support some of our non-profits is factoring in that, financially factoring in the ability to hire a well-known consultant to help the process can be also very effective.

[4:58:52] Trustee Patrick: perspective. Narisa, this is exactly what they've been asking for. They've been looking to the

[4:58:56] Trustee Patrick: Islands Trust to bring those type of resources to the table. And we haven't in the past. I think

[4:59:01] Trustee Patrick: that's something we need to look at going forward is how could we provide those. And that's part two

[4:59:07] Trustee Patrick: of our toolkit that we're looking at. But I agree that I think a well-written letter now would be

[4:59:14] Trustee Patrick: well worth the investment um i guess i'm we're looking i'm looking to staff for help on how do

[4:59:21] Trustee Patrick: we how do we gauge this resolution how do we do this in a way how can how can trustees help

[4:59:27] Trustee Patrick: support the development of that letter um in an effective way trustee boland so

[4:59:35] Voice 20: i think

[4:59:36] Voice 20: I think, Nerissa, what you suggest is terrific, but I am wary of how long it'll take.

[4:59:44] Voice 20: And so I would like to propose a motion that we ask EC to do that and that Toby, as the representative from RPC, who is also on the executive committee, work.

[5:00:00] Voice 20: with staff Nerissa and Mary to prepare the letter as soon as possible because I think let's go for

[5:00:09] Voice 20: the 70 percent and get the letter in the post rather than do because I agree with you like a

[5:00:15] Voice 20: template and repeating the message makes complete sense but let's do this quickly so I'm going to

[5:00:23] Voice 20: make a motion oh stephan you wanted to say something is it to caution it

[5:00:28] Voice 14: is just one thing

[5:00:30] Voice 14: don't i'm not gonna i don't want to burst your bubble you just keep

[5:00:32] Voice 20: riding

[5:00:33] Voice 14: that let me just just

[5:00:34] Voice 14: interrupt on your sales there and that is um uh you know we can't necessarily dictate that narissa

[5:00:39] Voice 14: and mary will work on this we do have a communications person etc etc um so just say

[5:00:44] Voice 14: staff if you could and then we'll work out

[5:00:46] Voice 14: the details behind the scenes

[5:00:47] Voice 20: hooray okay right so

[5:00:50] Trustee Patrick: So, Robert, you ready?

[5:00:52] Voice 20: Yeah.

[5:00:52] Voice 20: So, I move, no, so RPC is requesting executive committee to write a support, a letter of support for the funding applications recently submitted by Islands Trusted Housing Initiatives to BC Housing Funds.

[5:01:14] Voice 20: And that Trustee Elliott.

[5:01:17] Voice 20: Oops, wait a second.

[5:01:18] Voice 20: Chair,

[5:01:19] Voice 21: I lost that.

[5:01:20] Voice 21: okay perhaps you could write that down trustee boland and send it or start all over again and

[5:01:28] Voice 21: speak slower well

[5:01:29] Trustee Patrick: i think i think the key things are that we're requesting staff requesting the

[5:01:34] Trustee Patrick: executive committee to provide a letter of support for all of the

[5:01:43] Voice 9: um

[5:01:44] Trustee Patrick: gulf uh all the applicants

[5:01:50] Trustee Patrick: in the trust area for bc housing funding in this uh this oh i'm looking

[5:02:00] Trustee Luckham: again to narissa what's

[5:02:01] Trustee Patrick: current funding current funding

[5:02:03] Trustee Patrick: yeah for this intake

[5:02:06] Trustee Patrick: there we go yeah

[5:02:07] Voice 21: sorry i i can't follow

[5:02:10] Voice 21: the conversation could you please

[5:02:12] Voice 20: repeat that yeah so so okay i'll do it slowly and uh thanks

[5:02:17] Voice 20: everybody so robert it's um rbc ask executive committee has it written

[5:02:23] Trustee Patrick: there it's he's got

[5:02:24] Voice 20: a screen there except

[5:02:26] Voice 20: up to for all the applicants for all the applicants for housing for all the

[5:02:35] Voice 20: applicants for funding from the bc housing fund current

[5:02:41] Voice 9: intake and it's for all the islands trust

[5:02:52] Voice 9: trust applicants for funding yeah and should

[5:03:03] Voice 20: we put in that uh trustee elliot is going to

[5:03:07] Voice 20: lead the charge or should we just leave it that that will work out i

[5:03:13] Voice 3: am the delegate so i'll

[5:03:15] Voice 3: bring it back to executive committee and definitely work with staff on that i think

[5:03:18] Voice 3: thank you that's appropriate of course is

[5:03:22] Trustee Patrick: this is this sufficient enough i'm looking to staff for

[5:03:25] Trustee Patrick: head nod that this makes sense the way it's written i know it's not perfect but um

[5:03:29] Trustee Patrick: yeah is this sufficient we know what we're talking about it

[5:03:34] Voice 14: is sufficient uh it would be nice to know

[5:03:37] Voice 14: if if anybody's got that list i mean we might have to call them to ask a list of who funded um

[5:03:42] Voice 14: it might be firing a blank check might be odd if it'd be nice to list all of them and what they

[5:03:47] Voice 3: yes main and gabriola for sure uh i'm uh well from from the the people here which trustees know of

[5:03:56] Voice 3: applications what

[5:03:57] Voice 14: if i mean maybe i'm just confusing the matter we can do that when we

[5:04:00] Voice 14: fall after the resolution and start writing

[5:04:01] Voice 14: so sorry i

[5:04:03] Voice 20: think we've had a really good discussion

[5:04:05] Voice 20: about the content of the letter you know the number of units where they are the how many

[5:04:12] Voice 20: people the special aspects of funding of housing needs on the islands um i think that's all there

[5:04:19] Voice 20: and i think the people who will be and working on this letter are familiar with all of that

[5:04:24] Voice 20: i don't know um so i'm confident that i can leave it in your capable hands

[5:04:30] Voice 20: so do

[5:04:31] Voice 1: you want me

[5:04:31] Voice 20: to read this so i move that regional planning committee request executive

[5:04:35] Voice 20: committee to write a letter of support for all of the islands trust applicants for funding

[5:04:41] Voice 20: from the bc housing current intake all

[5:04:46] Voice 9: right is there uh yeah is there a second

[5:04:52] Trustee Patrick: seconded by trustee graham i think i think we know that it's clear that we're talking about

[5:04:57] Trustee Patrick: applicants from the trust area yeah not everybody we don't want to support those vancouver projects

[5:05:03] Trustee Patrick: no um all right and

[5:05:07] Voice 9: is there any discussion i'll call the vote then all those in favor

[5:05:13] Voice 9: yes

[5:05:16] Trustee Patrick: yes all right any opposed so the projects i know about because it came up on rural island

[5:05:26] Trustee Patrick: economic partnership last night was there's gabriola there's denman there's maine um

[5:05:32] Trustee Patrick: Um, I don't know if Alex knows, did Hornby, Hornby's in there, Salt Spring, I'm, I think

[5:05:39] Trustee Patrick: Salt Spring, um, Gisra, or I don't, there may have been others, but I'll have to get

[5:05:45] Trustee Patrick: verification as to who came on Salt Spring.

[5:05:49] Trustee Patrick: Um, oh, sorry, uh, Robert Barlow, did you have?

[5:05:53] Voice 21: Uh, yes, Chair, could you please, um, declare the results

[5:05:57] Trustee Patrick: of the votes?

[5:05:58] Trustee Patrick: Thank you.

[5:06:00] Voice 21: For the record, people watching the video cannot see the hands, so they don't know what the vote is, how it's working out. Thank you.

[5:06:09] Trustee Patrick: Thank you. Carried.

[5:06:10] Voice 20: And thanks, Robert, for your patience in capturing our

[5:06:16] Trustee Patrick: words.

[5:06:18] Trustee Patrick: He's very good. Trustee Luckham, did you have a comment?

[5:06:22] Trustee Patrick: Well,

[5:06:23] Trustee Luckham: yeah, just thank you very much for the resolution to the committee and just want to, you know, provide a hint to Stefan Cermak, I guess, is to, it is obviously a benefit to all of us to have as complete a list as we can possibly include in that letter to provide specific direction to the individual applications.

[5:06:50] Trustee Luckham: And so what the regional planning, your regional planning managers and the chairs of those LTCs must be in touch with that.

[5:07:00] Trustee Luckham: And so it would be ideal to have that information available to us when that motion comes to the executive.

[5:07:10] Voice 9: Yeah, I think we can work on that. Trustee Allen?

[5:07:13] Trustee Allen: Yeah, I was just going to chime in, as he says, Mr. Terreluckum, that, yeah, because I can provide a lot of background with Beale Creek.

[5:07:22] Trustee Allen: and it's been you know years and years and years and years so the more we get specifics in terms

[5:07:27] Trustee Allen: of how long it's been in terms of funding and just the frustrations um that would be good too

[5:07:34] Trustee Patrick: yes and uh and people are watching i'm getting emails from some housing um a group so i think

[5:07:40] Trustee Patrick: we should take some time as trustees and pull that list together for staff that we are aware of um

[5:07:46] Trustee Patrick: and reach out to the islands that are not represented here today uh to to make sure

[5:07:51] Trustee Patrick: that we get that list as complete as possible and um and check in with that um so can we oops

[5:08:01] Trustee Patrick: sorry trustee elliott so

[5:08:02] Voice 3: yeah just the summary i have so far um do you want me to reach out to

[5:08:09] Voice 3: the other ltcs or do planet does staff know um who else what other ltcs have um applications in

[5:08:17] Voice 3: so we've got four so far

[5:08:18] Trustee Patrick: salt spring is not known uh well i just need to figure out if they did i

[5:08:23] Trustee Patrick: I know there were some working on it, so I just have to verify if there was more than one.

[5:08:28] Trustee Patrick: Sometimes there is.

[5:08:30] Voice 3: And then before we move on from this discussion, can we refine the letter that has been drafted by this group and was directed to Minister Callon?

[5:08:43] Voice 3: Is that appropriate this time?

[5:08:47] Voice 3: Refine the letter?

[5:08:48] Trustee Patrick: her well

[5:08:49] Voice 3: that we got a draft back from claire which um larissa and mary have worked on and i've

[5:08:54] Voice 3: i've reviewed it and

[5:08:56] Trustee Patrick: this is that letter it is

[5:08:57] Voice 3: advocacy for affordable housing solutions

[5:08:59] Voice 3: and so um this committee may want to just see that and and either endorse it

[5:09:08] Voice 3: and say well that's our first you know action going forward it's drafted um

[5:09:16] Voice 3: Well, I think the

[5:09:16] Trustee Patrick: purpose of that letter, cognizant of the time, is that that was the direction from Trust Council for us to make a letter about, hey, stop dropping us out of all of these housing initiatives that you're announcing.

[5:09:29] Voice 3: There

[5:09:30] Trustee Patrick: are relevant ones to the islands and we'd like to be.

[5:09:33] Trustee Patrick: but

[5:09:34] Voice 3: it it details exactly what we've just talked about ensure the island's trust is included in

[5:09:39] Voice 3: relevant homes for people's actions review bc housing models to ensure island community

[5:09:43] Voice 3: solutions are a fit um they've created a very good list here amend the legislation to support

[5:09:50] Voice 3: housing the health act the drinking water protection act so i mean without sending this

[5:09:55] Voice 3: to the members of the committee it we were directed by trust council to to work on this

[5:10:01] Voice 3: It's been worked on. It's been reviewed by staff, modified significantly, but in alignment with what Nerissa and Mary have told us today.

[5:10:12] Voice 3: So their good advice has gone into this letter.

[5:10:14] Voice 3: So I would just suggest that we forward this letter to executive committee for consideration and it be sent off to Minister Callan.

[5:10:32] Voice 3: Well,

[5:10:33] Trustee Patrick: I don't disagree with your comment, but none of the members have seen the letter.

[5:10:39] Trustee Patrick: Yeah.

[5:10:39] Trustee Patrick: So that's my only concern is that we were a subgroup tasked by Trust Council to write that letter.

[5:10:47] Trustee Patrick: Right.

[5:10:48] Trustee Patrick: And if we make a motion now, I don't think it's fair if the members haven't read the letter.

[5:10:54] Trustee Patrick: So I think what we could possibly do is share the letter with members.

[5:11:01] Voice 10: the

[5:11:02] Trustee Patrick: the working group still has the pen so we could share the letter with the members and ask

[5:11:08] Trustee Patrick: that they get comments back in the next day or so would that be fair um on the letter that way

[5:11:15] Trustee Patrick: i think that would be the cleanest way than trying to have a motion we still hold the pen

[5:11:20] Trustee Patrick: we can proceed with that and if they have any alarm bells from members so if uh i'm

[5:11:25] Voice 3: just i'm

[5:11:26] Voice 3: just mindful that if it's to go to executive committee, it's got to be today. I think today

[5:11:33] Voice 3: is the deadline for inclusion for business items for trust council. So this has taken now a full

[5:11:39] Voice 3: three months from the direction from trust council to get this letter drafted. Do we want

[5:11:44] Voice 3: this to go back to trust council for endorsement or it just goes out?

[5:11:49] Trustee Patrick: I don't know if it needs

[5:11:50] Trustee Patrick: trust council endorsement. They told us to write the letter. Yeah. So I think just share it with

[5:11:56] Trustee Patrick: the members ask members to get it back immediately comments back to you immediately and we can all

[5:12:02] Trustee Patrick: that you know ec can decide whether or not they have we have the authority to move forward but

[5:12:06] Trustee Patrick: that's how the the motion was written that we can

[5:12:07] Voice 3: send the letter

[5:12:08] Trustee Patrick: right so i don't think we have to

[5:12:10] Trustee Patrick: go back and ask again okay

[5:12:12] Voice 3: so just to reassure this committee sorry to take i didn't mean to

[5:12:15] Voice 3: hold the floor this long but there is the letter that's been worked on and it has been um it's

[5:12:21] Voice 3: gotten input from staff along the lines of what we've talked about we'll share it i'll

[5:12:25] Voice 3: forward that or

[5:12:27] Voice 3: the chair can forward that

[5:12:28] Trustee Patrick: to you thanks all right sounds good all right didn't mean

[5:12:33] Trustee Patrick: to be pushing but we're just running it we're running out of time and i'm very cognizant of

[5:12:36] Trustee Patrick: the time okay do we need to request staff to create the list that we were talking about

[5:12:42] Trustee Patrick: as a beginning point do you need a resolution for that that i thought that was somewhat of a

[5:12:50] Trustee Patrick: conversation is we have we kind of know a list now do we want to create that list for further review

[5:12:59] Voice 14: sorry uh through the chair i was actually just throwing out an email asking for any contacts

[5:13:03] Voice 14: about to this pc housing grant the um the list that you're referring to this is the one for

[5:13:09] Voice 14: advocacy yes yeah uh yeah i think you know what i'm hearing is that you know part of the actions

[5:13:17] Voice 14: that you have out there is to consider communications and advocacy and one of them

[5:13:21] Voice 14: would be to look at funding opportunities i think that we could take it by consent to bring that

[5:13:27] Voice 14: back that advocacy list but what perhaps what you're looking for is a little more in between

[5:13:33] Voice 14: time like a little bit sooner

[5:13:35] Trustee Patrick: action no i think i think we just took the sooner action um because

[5:13:39] Trustee Patrick: we've got the two things that are going on the letter from trust council is moving on which is

[5:13:43] Trustee Patrick: in regard to the immediate actions that we're getting left out of.

[5:13:47] Trustee Patrick: And then we've got the support for the applicants.

[5:13:51] Trustee Patrick: And I think this is just a list that we can now develop

[5:13:54] Trustee Patrick: into a more robust advocacy.

[5:13:59] Voice 14: Okay.

[5:13:59] Voice 14: It always helps to have a resolution to track.

[5:14:03] Voice 14: So if it's that the RPC requests staff to return to a future RPC meeting

[5:14:09] Voice 14: with a list of, and then you can itemize what that is,

[5:14:12] Voice 14: that'd be great that way i don't forget and we're not combing through minutes that may or may not

[5:14:17] Voice 14: capture it

[5:14:18] Trustee Patrick: all right that trustee graham or what are you thinking well

[5:14:22] Voice 12: i was actually just i mean

[5:14:24] Voice 12: i probably could try the motion i didn't i wanted to make sure that we as our regional planning

[5:14:29] Voice 12: committee had an opportunity to add any advocacy ideas that we had to the list so that we could

[5:14:35] Voice 12: as a group uh whittle them down or prioritize them or choose to then um flesh any of them out

[5:14:41] Voice 12: But in the meantime, I will, Robert, are you ready? And I won't talk quickly. I move that the Regional Planning Committee request staff to compile a list of advocacy issues for discussion at a later date by the Regional Planning Committee.

[5:15:06] Voice 9: You're good.

[5:15:40] Voice 9: Yes, you know that really.

[5:15:42] Trustee Patrick: Please

[5:15:44] Voice 12: feel free to edit, add, subtract members before it's seconded.

[5:15:49] Voice 3: May I suggest something like current or top priority advocacy issues?

[5:15:57] Voice 3: Because there's a lot and a focused list or a, yeah, yeah.

[5:16:04] Voice 19: Great idea.

[5:16:05] Voice 9: Thanks.

[5:16:06] Voice 9: All right.

[5:16:10] Voice 9: Trustee Allen.

[5:16:10] Voice 9: on just time frame or next

[5:16:14] Trustee Allen: next rbc meeting or just leave it wide open this

[5:16:18] Trustee Patrick: is a later day but

[5:16:19] Trustee Patrick: i think it's i think it would be like the next rbc meeting and

[5:16:24] Voice 3: if if i might suggest actually

[5:16:26] Voice 3: there is a housing working group that's uh trustee allen myself who else um laroni

[5:16:33] Voice 10: is on that

[5:16:34] Voice 10: can

[5:16:34] Voice 3: we work on that with staff and then it's like

[5:16:40] Trustee Patrick: I think staff would welcome that I don't think we

[5:16:43] Trustee Patrick: need to add that to the motion I think my understanding is there is a quasi list there

[5:16:49] Trustee Patrick: that staff kind of know what some of it is and that you you guys should work with it and bring

[5:16:54] Trustee Patrick: that list back do I think would that be okay with staff would reach out to the working group I would

[5:17:05] Trustee Patrick: i'm

[5:17:05] Voice 3: just yeah mindful that mary's you know not going to be here as of may january so if we wait

[5:17:12] Voice 3: until yeah yeah okay

[5:17:15] Trustee Patrick: all right is there a second to this motion

[5:17:18] Voice 9: seconded by trustee allen any

[5:17:21] Voice 9: discussion i'll call the vote then all those in favor there we go all

[5:17:33] Trustee Patrick: right thank you any opposed

[5:17:35] Trustee Patrick: Opposed. That's carried. I'm sorry, I have a men's choir group practicing downstairs. It's not weird music in my background.

[5:17:48] Trustee Patrick: Okay. I'm sorry, I don't have the, I do have the agenda in front of me. I had to move into another room to close the door because of the men's choir practicing downstairs.

[5:18:00] Trustee Patrick: stairs um we had two other items that i think we're not going to have time for today which is

[5:18:06] Trustee Patrick: the shoreline planning and the montreal pledge um are we okay with the moving them to a future

[5:18:13] Trustee Patrick: meeting i also had had conversations with staff regarding the annex of the governance report and

[5:18:21] Trustee Patrick: said that we we really should have a either special meeting or only meeting topic on that

[5:18:27] Trustee Patrick: so that we give it the time it deserves and not keep shoving it to the end of the agenda and

[5:18:32] Trustee Patrick: moving it somewhere else so we're going to have to figure out how to schedule that in the

[5:18:36] Trustee Patrick: in the new year um so i guess with general consent we will move items 7.7 and 7.8 to a future agenda

[5:18:45] Trustee Patrick: agenda um so that we have our work program um is on page 248 are there any um changes or

[5:18:59] Trustee Patrick: that

[5:19:02] Voice 9: we need to make to our work program i think um i don't think there's any changes at this time

[5:19:17] Voice 9: we've

[5:19:20] Trustee Patrick: talked about oops sorry trustee graham

[5:19:22] Voice 12: just um just i will be bringing a topic forward

[5:19:27] Voice 12: forward once our work is a little, I don't know, reduced, but I would like to start a conversation

[5:19:35] Voice 12: about the appropriateness of having the agricultural land reserve plans in the Islands Trust at some

[5:19:42] Voice 12: point.

[5:19:43] Trustee Patrick: Yeah, no, thank you. And I think as we've, and I'll look at, and Trustee Barthwick hold me

[5:19:49] Trustee Patrick: to this as we work on the next agenda package. I mean, part of our job is to bring emerging topics

[5:19:55] Trustee Patrick: topics forward, too. And I know we end up with such a busy agenda package that we're, you know,

[5:19:59] Trustee Patrick: we really need to have that time to talk about emerging issues as we all experience that across.

[5:20:05] Trustee Patrick: And, you know, like the ALC is one of those that we should be able to raise and then decide and

[5:20:11] Trustee Patrick: plug in. And it's sort of a conversation that needs to happen around the active projects

[5:20:15] Trustee Patrick: report time. So, Stephan.

[5:20:19] Trustee Patrick: Stephan.

[5:20:23] Voice 14: Thank you, Madam Chair.

[5:20:24] Voice 14: I just wanted to point out,

[5:20:25] Voice 14: I did take some liberties

[5:20:26] Voice 14: on updating the active projects list.

[5:20:29] Voice 14: And it's just trying to keep it

[5:20:31] Voice 14: as we all start to work together

[5:20:33] Voice 14: and get better at these things.

[5:20:35] Voice 14: You'll note that I do try to keep it

[5:20:36] Voice 14: somewhat updated on recent actions

[5:20:38] Voice 14: and what have you.

[5:20:39] Voice 14: And probably unique to any committee I've seen.

[5:20:43] Voice 14: At the top, it says zero.

[5:20:44] Voice 14: Managed trust council strategic plan items.

[5:20:47] Voice 14: That's what your actual,

[5:20:49] Voice 14: when I got here,

[5:20:50] Voice 14: was what your top priority was and so when i started i broke it up until the one so i gave

[5:20:55] Voice 14: you the numbering one two three four five the computer does that kind of automatically just

[5:21:00] Voice 14: so please know that you haven't decided that this is your order of priority i just broke it down in

[5:21:05] Voice 14: a in a fluid list and you should see that um i add to it a little bit just so you get a glimpse of

[5:21:12] Voice 14: what's going on but i that's so you may see a little nuance changes from time to time uh just

[5:21:17] Voice 14: Just so you're aware of that. I did that recently.

[5:21:21] Trustee Patrick: All right. Thank you.

[5:21:24] Trustee Patrick: Do we need a motion or does that have to be forwarded to Trust Council?

[5:21:31] Voice 14: Perhaps I may

[5:21:32] Voice 14: jump in there, Trustee Patrick?

[5:21:34] Voice 14: Yes.

[5:21:35] Voice 14: Interesting enough, the policy about creating Islands Trust Committees,

[5:21:40] Voice 14: it suggests that the chair of the committee does a presentation at Trust Council about the work program.

[5:21:46] Voice 14: And it is recommended, you know, usually the director gets up there and says something,

[5:21:50] Voice 14: And we can talk about this offline for sure, but if you would like to speak to this, this will be forwarded to them, and any other matters that you think are, of course, that you'd like to share with Trust Council, I'd encourage you to do so.

[5:22:03] Trustee Patrick: Well, they're going to have the strategic plan and I think the work plan, I think that's enough for this next Trust Council to be doing a song

[5:22:10] Trustee Patrick: and dance about, so we could talk offline too about prepping for that, but I think that's all there.

[5:22:18] Trustee Patrick: there all right then if we don't need a motion we can move on we do need a motion though to set

[5:22:23] Trustee Patrick: our dates which is 11.1 on the agenda package on page 253 we have meeting dates i assume everyone's

[5:22:33] Trustee Patrick: checked their calendars uh

[5:22:36] Voice 9: can someone make that motion i move go

[5:22:46] Voice 12: ahead regional district

[5:22:47] Voice 12: The Regional Planning Committee adopts the meeting dates of February 16th, May 24th, September 4th, and November 8th for the 2024 calendar year.

[5:22:58] Voice 12: Is

[5:22:58] Trustee Patrick: there a second? Seconded by Trustee Allen. Any discussion? Call the vote. All those in favor?

[5:23:09] Voice 9: And

[5:23:09] Trustee Patrick: is there anyone opposed? I will ask, but that is carried. Super.

[5:23:15] Trustee Patrick: Super. And, oops, looks like we need a second motion there about the electronic meetings.

[5:23:25] Voice 9: Someone make that motion. Okay, go ahead, Trustee Graham.

[5:23:31] Voice 9: Whoops, you're muted.

[5:23:34] Voice 12: That's why.

[5:23:35] Voice 9: But you did

[5:23:36] Trustee Patrick: an excellent job.

[5:23:37] Voice 12: I move that the regional planning committee schedule all 2024 RPC meeting dates as electronic meetings.

[5:23:42] Trustee Patrick: Is there a second to that? Seconded by Trustee Boland. Any discussion? Call the vote. All those in favor?

[5:23:52] Trustee Patrick: Right. And I assume there's no one opposed, but I always ask, anyone opposed? No, that's carried. It's good to see that Stefan voted there.

[5:24:03] Trustee Patrick: Trustee Stefan. Okay, Stefan, did you want to speak?

[5:24:08] Voice 14: I did. There's an important decision to make here too. You'll note that you've just approved that

[5:24:15] Voice 14: all the meetings will be electronic. Budget wise, there is a budget for one in-person meeting.

[5:24:21] Voice 14: And so if you haven't done that, I know that our very dedicated director of planning and their

[5:24:29] Voice 14: fiscal manager will remove that funding from the budget. And it's, I think, $2,500 to $3,000 in

[5:24:36] Voice 14: that zone. I don't have the exact number in front of me. If this committee would like to keep that

[5:24:41] Voice 14: funding, and I would recommend you may wish to think about it having a special business meeting

[5:24:46] Voice 14: person, that's your prerogative. Make your thoughts known now or finance will remove it

[5:24:52] Voice 14: from the budget.

[5:24:54] Trustee Patrick: All right, folks, quick input.

[5:24:59] Voice 3: Can it be applied to communications budget for this

[5:25:03] Voice 3: committee

[5:25:04] Voice 10: instead

[5:25:05] Voice 3: not without

[5:25:07] Voice 3: a budget amendment

[5:25:08] Voice 19: change no all

[5:25:09] Voice 3: right

[5:25:13] Trustee Patrick: are we going to let it go i

[5:25:14] Trustee Patrick: guess through general consent are we going to uh release the budget for an in-person meeting i'm

[5:25:19] Trustee Patrick: seeing a generally yes to that so through general consent we'll release the um money for an in-person

[5:25:27] Trustee Patrick: meeting okay

[5:25:30] Voice 9: any other business no then um i guess we are at adjournment

[5:25:41] Trustee Patrick: so uh is there a motion to

[5:25:46] Trustee Patrick: adjourn i will assume there's some through general consent we can we can adjourn through general

[5:25:53] Trustee Patrick: consent no one is arguing thank you everyone i know there's a lot of work and i know um you know

[5:25:59] Trustee Patrick: the housing folks were out there watching us today as we saw the name start popping up for

[5:26:04] Trustee Patrick: the housing projects that are out there they are all doing amazing work the citizens that are doing

[5:26:10] Trustee Patrick: the work for our island groups and the recommendations are blood sweat and tears

[5:26:16] Trustee Patrick: they are all doing it for the right reasons everyone is trying to find housing options for

[5:26:22] Trustee Patrick: the people that need to live here and um and we have to support that so thank you everyone

[5:26:28] Trustee Patrick: everyone, and have a great evening.

[5:26:33] Voice 12: Thanks, Chair. Thanks, everyone. Bye-bye, everybody.