Gabriola Island Local Trust Committee regular meeting, November 30, 2023

[0:00:02] Voice 6: yes good

[0:00:12] Voice 5: morning everyone morning good morning

[0:00:14] Voice 4: um my name is peter lockham i'm the chair of the

[0:00:17] Voice 4: local trust committee here also the chair of council and it's a pleasure to be here on

[0:00:24] Voice 4: gabriel island um this is the regular uh local trust committee business meeting of

[0:00:31] Voice 4: november the 30th it's so close to december here it's a little scary i'm solving it's on the back

[0:00:38] Voice 4: road from Ximénez I saw the Grinch and a sleigh on the side of the road. It's coming, it's a holiday season.

[0:00:48] Voice 4: Before we get too far along, I want to recognize that we're meeting here in Côte d'Azur

[0:00:54] Voice 4: territory. It's an opportunity to wake up every day here and be cognizant of the

[0:01:02] Voice 4: a long, long, deep history here, which has tragedy attached to it, as well as lots of

[0:01:11] Voice 4: other good things, and the continuity and resurfacing of culture that has been here

[0:01:18] Voice 4: for tens of thousands of years, and it's a pleasure to be able to participate in that

[0:01:24] Voice 4: and work towards reconciliation as an LTC and as a community, and we will continue to

[0:01:30] Voice 4: endeavor along that road um i'll introduce uh everybody in the table i'm going to start at

[0:01:37] Voice 4: the far end there actually and vanessa craig regional director gets to start us off good

[0:01:42] Voice 4: morning vanessa thank you for joining us like an imposter up here no uh not an

[0:01:48] Voice 14: imposter at all

[0:01:49] Voice 14: you're elected in

[0:01:51] Voice 4: fact are you not the chair yeah so i don't think that's the

[0:01:56] Voice 14: chair of this

[0:01:56] Voice 14: so

[0:01:57] Voice 4: welcome thank you for being here um uh susan yates i don't want to call you janet there for a

[0:02:05] Voice 4: minute susan yates uh over to you thank

[0:02:08] Voice 14: you and i would actually like to do a short land

[0:02:11] Voice 14: acknowledgement in a roundabout way because this past week i've been listening to the 2023

[0:02:16] Voice 14: massey lectures on cbc radio and i've been enthralled and terrified by canadian american

[0:02:23] Voice 14: American documentary filmmaker, musician, and author, Afra Taylor, and her lectures on predatory

[0:02:30] Voice 14: politics and corporate finance schemes. And they're collected in a book entitled The Age

[0:02:36] Voice 14: of Insecurity, which perfectly describes how too many people feel in the world today.

[0:02:42] Voice 14: And over the past two months, I've also been reading some really interesting essays

[0:02:46] Voice 14: by Haudenosaunee people on the other side of this continent, and thinking about the many ways they

[0:02:52] Voice 14: honor a timeless way of understanding the human place in the natural world.

[0:02:58] Voice 14: My interest in reading and listening to First Nations stories have expanded over the past

[0:03:04] Voice 14: few years, particularly when I think of how I reside on Snuneymux territory, how I may

[0:03:12] Voice 14: honor reconciliation by taking care instead of taking more, and working to ensure we all

[0:03:19] Voice 14: We all feel secure in this place we call home.

[0:03:26] Voice 6: Susan, and probably Elliot, I'm sure you'll be able to hear that.

[0:03:29] Voice 14: Hello. I'd like to do something a little different, if I may.

[0:03:34] Voice 14: Surprise!

[0:03:37] Voice 14: I would like to introduce myself and help Camino.

[0:03:39] Voice 14: And I'm

[0:03:40] Voice 14: very nervous, so I'll do it.

[0:03:43] Voice 14: Well, I'm trying, so forgive me if I get it wrong.

[0:03:48] Voice 14: but these these uh these protocols were given to us um by um elder um gary manson and uh his son

[0:04:00] Voice 14: adam manson is uh is teaching a wonderful class and uh and um i've been very grateful to be able

[0:04:08] Voice 14: to join as a non-cinema member i i asked and they said i'd be welcome and it's been transformative

[0:04:14] Voice 14: So I'm going to try and just, just to say that we all can start somewhere. It's not, doesn't have to be perfect, doesn't have to be, you know, but we have to demonstrate our intent by trying on the right way. So here we go.

[0:05:01] Voice 14: and what I said was all my respective friends and relatives I'm Toby Elliott I'm the child of

[0:05:08] Voice 14: Robert Elliott and Donna Elliott I'm from Langley and first I would like to thank the

[0:05:14] Voice 14: the people whose land we are using today.

[0:05:17] Voice 14: And we give our highest gratitude and appreciation

[0:05:20] Voice 14: to the people of for allowing us to work

[0:05:23] Voice 14: and be on their territory today.

[0:05:26] Voice 14: So .

[0:05:30] Voice 14: This

[0:05:31] Planner Chadwick: is very bad pronunciation.

[0:05:32] Voice 14: And I ask forgiveness for everyone who speaks Falcaminum.

[0:05:36] Voice 14: It's not there, but I encourage everybody.

[0:05:39] Voice 14: And we're working, and actually my friend,

[0:05:41] Voice 14: And Ardith is here today.

[0:05:43] Voice 14: And we're working on a plan to hopefully bring some Hul'qa Minim language classes back to

[0:05:50] Voice 14: Gabriela.

[0:05:50] Voice 14: Elder Gary Manson did teach a couple of years ago.

[0:05:54] Voice 14: There was an endeavor from truth to reconciliation.

[0:06:01] Voice 14: And it was Hul'qa Minim language classes.

[0:06:03] Voice 14: So we don't want to oppose.

[0:06:05] Voice 14: The teaching should be first the name of people first and revitalize this language for their

[0:06:11] Voice 14: people.

[0:06:11] Voice 14: absolutely but as as if they become available and that opportunity presents itself i know there's

[0:06:18] Voice 14: lots of gabriel of people who want to learn and i think that's our duty to learn the language of

[0:06:23] Voice 14: this land so thank you for indulging me well

[0:06:27] Voice 4: i might follow in your footsteps um

[0:06:33] Voice 14: which

[0:06:33] Voice 4: is um thank you

[0:06:35] Voice 14: respected

[0:06:36] Voice 4: one and it's a pleasure to know you

[0:06:38] Voice 14: and that

[0:06:41] Voice 4: It's a pleasure to know you.

[0:06:43] Voice 4: And I don't know a lot about Camino,

[0:06:45] Voice 4: but I have had that opportunity to learn some.

[0:06:48] Voice 4: And one has to use it.

[0:06:49] Voice 4: That's the important thing.

[0:06:50] Voice 6: And

[0:06:51] Voice 4: the important thing about the language here

[0:06:54] Voice 4: is it's the whole oral history of this place.

[0:06:57] Voice 4: The language captures the essence of this place

[0:07:00] Voice 4: and the words, the times of the year, things like that

[0:07:04] Voice 4: are all fundamental to this place

[0:07:06] Voice 4: as culture has been for tens of thousands of years.

[0:07:09] Voice 4: years. So I really appreciate you making that effort. And indeed, we should be conscious

[0:07:16] Voice 4: of it. Thank you. And I'll introduce Lisa Millard, our minute taker. We wouldn't be

[0:07:24] Voice 4: able to do any of this without you, thank you very much. And of course, Rene Jamrat,

[0:07:29] Voice 4: our regional planning manager. We also wouldn't be able to do much of this without you either.

[0:07:32] Voice 4: And we've got Stephen Bao with us today. He's our newly appointed planner for the LTC in

[0:07:39] Voice 4: the shuffle of the resources to ensure that we're delivering the same good quality service across

[0:07:45] Voice 4: the region thank renee for that management so welcome steven to your first in-person meeting

[0:07:51] Voice 4: of this ltc you joined us on lots of other meetings in the past so it's great um i also

[0:07:58] Voice 4: wanted to just recognize that we had a meeting two days ago which was a special local trust

[0:08:02] Voice 4: committee meeting just to get an update from marissa chadwick uh the planner responsible

[0:08:06] Voice 4: for the OCP work and we also had a presentation with respect to water work. It was a very detailed

[0:08:15] Voice 4: comprehensive presentation by William talking essentially about water budgets and water

[0:08:22] Voice 4: balancing and coming to understand what that means to Gabriola and Denman particularly

[0:08:28] Voice 4: with respect to land use development so that has happened prior to this meeting here today.

[0:08:35] Voice 4: um so um thank you everybody for joining us and um so we'll start off with our agenda i'll just

[0:08:42] Voice 4: ask if there's any additions or deletions to the agenda at this time okay there's a number of

[0:08:49] Voice 4: additional pieces of correspondence that have come in regarding a temporary use permit that

[0:08:53] Voice 4: are not on our agenda today and they are

[0:08:55] Voice 4: on our web tab and will be publicly available on the

[0:08:58] Voice 4: website in a new course as well as other materials that correspond particularly that gets applied to

[0:09:08] Voice 4: applications and ends up on the uh in the recording when it comes to us or is available

[0:09:13] Voice 4: on the website for you if you don't feed on today's agenda so um with that we'll adopt the

[0:09:20] Voice 4: agenda as uh presented by general consent and we'll move to trustees reports is the first thing

[0:09:26] Voice 4: And who would like to go first today?

[0:09:28] Voice 4: Susan Hayes.

[0:09:30] Voice 14: Toby?

[0:09:31] Voice 14: Okay, so Toby and I both attended a financial planning committee meeting on February 8th.

[0:09:39] Voice 14: And it was a long meeting.

[0:09:43] Voice 14: And that was in preparation for council's decisions on the unstressed budget coming up very soon.

[0:09:50] Voice 14: next week, in fact, is when we will do our almost finalized budget for 2024-25, I guess.

[0:10:00] Voice 14: We are looking at an increase in taxation, as every local government is, and we will be

[0:10:07] Voice 14: discussing it in detail next Tuesday, Wednesday, and Thursday. I

[0:10:13] Voice 14: was very grateful for my

[0:10:15] Voice 14: Co-Trustee Elliott's participation in that meeting, a big difference.

[0:10:21] Voice 14: I was going to mention the background notes that we got, information notes on Bill 44,

[0:10:27] Voice 14: the housing statutes, and Bill 35, Short-Term Rental Accommodation Act.

[0:10:33] Voice 14: They will have huge implications in British Columbia.

[0:10:36] Voice 14: And even though we, the local trust areas, for the most part, seem to be exempt from

[0:10:43] Voice 14: some of this, we are going to be discussing this in great detail as to how we may best make use

[0:10:50] Voice 14: of these new acts and the following regulations. I'm really actually feeling really positive about

[0:10:58] Voice 14: how they will help us. It's definitely a struggle in the island's trust area. Housing and short-term

[0:11:04] Voice 14: vacation rentals, of course, they are intimately tied together. One tends to preclude the other

[0:11:10] Voice 14: at school times so the other um really interesting event that i attended on monday was the regional

[0:11:19] Voice 14: district of nanaimo recreation and parks master plan meeting and we were discussing the what we

[0:11:26] Voice 14: heard summary report and that was it's it's a summary of public input over the past few months

[0:11:33] Voice 14: It was very

[0:11:34] Voice 14: informative. A few little surprises. I think one of my biggest surprises was that there was not, in this report, input from SNEMO First Nations, but that was answered immediately because at the meeting, Desiree Thomas attended from the land manager from SNEMO.

[0:11:55] Voice 14: up and um she was pretty direct about how they need to be included before these reports come out

[0:12:05] Voice 14: and they will be i there was they did a lot they are definitely they um i mean she pointed out you

[0:12:12] Voice 14: know we may not live here on gabriel in this local test area we may not live here uh visibly anymore

[0:12:19] Voice 14: more but that does not mean that we want to be uh to be regulated to be relegated to history and

[0:12:27] Voice 14: they are coming back to live here of course they will be coming back when they need to live um and

[0:12:34] Voice 14: as director craig uh pointed out a lot of the information in this report uh people commenting

[0:12:41] Voice 14: on water access, for example.

[0:12:45] Voice 14: Area B has not done a lot of development

[0:12:48] Voice 14: in the water access areas

[0:12:50] Voice 14: because those are the prime areas

[0:12:53] Voice 14: for historical First Nations existence

[0:12:58] Voice 14: and food gathering and transportation on the water.

[0:13:03] Voice 14: So that will be very interesting to see what comes of that.

[0:13:07] Voice 14: I'll just very briefly,

[0:13:09] Voice 14: there were there were like nine areas of really interesting sort of public comments sort of

[0:13:15] Voice 14: how they move them together but one of the most interesting ones to me was that people who lived

[0:13:22] Voice 14: in the gabriel the local trust area for less than a year have very different perspectives

[0:13:28] Voice 14: on recreation and park needs including paved trails and swimming pools so it would be interesting to

[0:13:38] Voice 14: see whether any of those desires change over the next little while and what we

[0:13:44] Voice 14: might do with them.

[0:13:44] Voice 14: There was very strong support for trails and accessibility and alternate transportation modes,

[0:13:56] Voice 14: being able to walk and cycle and hike all over the local test area. So I was really heartened

[0:14:04] Voice 14: to hear that and it was an excellent excellent meeting full participation from all of the

[0:14:12] Voice 14: agencies and people who disappointed so that was it was great to attend um oh right the fabulous

[0:14:23] Voice 14: meeting we had on november 28th on the water balance assessment i won't say much on that

[0:14:29] Voice 14: that, except for I really appreciated William Shergill's comments.

[0:14:34] Voice 14: He is the senior freshwater specialist who works for the Islands Trust.

[0:14:39] Voice 14: He works for other agencies as well.

[0:14:42] Voice 14: And he was so good about saying the climate emergency and reconciliation are

[0:14:49] Voice 14: essential for consideration of how we determine the water balance in this

[0:14:55] Voice 14: trussed area so water in water out and we have a responsibility i i really appreciated how william

[0:15:03] Voice 14: shelbert said we have a responsibility to the islands trust act to do the right thing when we

[0:15:10] Voice 14: are looking at how much water is available how much water is used and how we make land use

[0:15:17] Voice 14: decisions based on those so that that was just a great session i really appreciate that and i'll

[0:15:25] Voice 14: leave it at that over to you trustee oh yeah thank

[0:15:30] Voice 10: you

[0:15:33] Voice 14: um yeah so jumping off of that uh

[0:15:35] Voice 14: point there will be more discussion on um water balance assessments and so for those that didn't

[0:15:43] Voice 14: catch the special meeting two days ago um i encourage you to watch the recording because

[0:15:49] Voice 14: there was a focus on um the the reason gabriola as as a as a community might be ideally positioned

[0:15:59] Voice 14: to be a pilot project to develop the methodology for water balance throughout the island's trust

[0:16:06] Voice 14: area and so there's um so william chova and he's got really close relationships with the rdn he's

[0:16:13] Voice 14: spoke very highly of the RDN's data monitoring and we had some of the strongest in well we've

[0:16:22] Voice 14: got the best relationship with the RDN that I would trust local trust area has with any

[0:16:28] Voice 14: regional district and so we can work together with the RDN with the monitoring and the data

[0:16:34] Voice 14: that's been collected for over decades I guess and the six monitoring wells around the island

[0:16:40] Voice 14: mainland to understand how water is collected we know a lot about that what we need to do in this

[0:16:47] Voice 14: pilot project is understand how is it being used um where is it going what are the big users so

[0:16:54] Voice 14: that we can develop a plan to um to um to balance that creative budget it's called um so there'll

[0:17:03] Voice 14: be more discussion of that at trust council and susan and i will be advocating strongly for

[0:17:09] Voice 14: the 50 000 um is a proposed business case to do the water balance on gabriola i believe on

[0:17:17] Voice 14: potentially on denman no well focus on gabriola and this is part of our ocp review so we're going

[0:17:24] Voice 14: into our ocp review um next year we need to get the trustees support for that money because it's

[0:17:32] Voice 14: a decision of trust council and uh and so we'll be making the case that the water balance must be

[0:17:39] Voice 14: be included in that so and gabriella will provide an ideal template yeah so it's a really good

[0:17:45] Voice 14: conversation i encourage constituents to watch that if you're interested in water and how it's

[0:17:50] Voice 14: going to be it is critical to determining uh where we do more intensive development and where we don't

[0:17:58] Voice 14: want to develop so um i've participated in the gabriella health and wellness collaborative um

[0:18:04] Voice 14: the last couple of meetings and i brought forward an idea that i'd like to discuss at a later time

[0:18:12] Voice 14: in our agenda um i have a community uh gift to um and i sort of put the idea out there and i'm

[0:18:23] Voice 14: letting other community groups run with it so it's not a political thing at all but a community gift

[0:18:28] Voice 14: to the name and specifically the chief and council that have been serving for the last term because

[0:18:34] Voice 14: they're going into an election and just sort of recognizing their service to their community

[0:18:40] Voice 14: and in particular the elders who've been so kind and coming over and sharing teachings and doing

[0:18:47] Voice 14: protocol and openings and doing ceremony here so that's a discussion that's happening sort of as a

[0:18:54] Voice 14: community to community level and I wanted to chat about whether this LTC might consider that as a

[0:19:02] Voice 14: political body the chief and council sort of but we'll leave that discussion for later um i

[0:19:08] Voice 14: participated in financial planning committee meetings regional planning committee meeting

[0:19:12] Voice 14: conservancy meetings um executive committee meetings there's lots of meetings this month

[0:19:19] Voice 14: um i would say that the big news from the regional planning committee is the release

[0:19:25] Voice 14: of the housing toolkit and this is a significant piece of work that staff and I applaud the regional

[0:19:34] Voice 14: planning team Robert Kojima, Marissa and Sonia and many others worked on this and so it's basically

[0:19:43] Voice 14: a compendium of all the different policy and bylaw approaches that are have been tried might

[0:19:51] Voice 14: potentially be tried that LTCs can draw from as we go into our

[0:19:55] Voice 14: OCP process. So it includes tools like suitability, land

[0:20:00] Voice 14: suitable land analysis, and methodology for determining

[0:20:04] Voice 14: where to build, where not to build, and different policy

[0:20:07] Voice 14: options that you might want to put in your OCP so that you can

[0:20:11] Voice 14: draw from when the time's appropriate. So I won't go into

[0:20:13] Voice 14: it, but it's on the website. Now, if you go to affordable

[0:20:16] Voice 14: housing under the program section, it's a huge document,

[0:20:20] Voice 14: but really rich and I'm super proud of staff and the trustees who worked on that so

[0:20:28] Voice 14: oh yes and I've been participating culturally committed for the last year as you know and I

[0:20:36] Voice 14: do understand that this potentially is the group that's going to help trustees with our

[0:20:41] Voice 14: reconciliation learnings we've got three mentors who would be assigned to violence trust and work

[0:20:50] Voice 14: with us in the organization so that is also a big piece of work that it's taken a year so i made that

[0:20:56] Voice 14: motion to council in september saying we wanted a reconciliation committee to how we address all

[0:21:02] Voice 14: these complex interrelated issues it turned into a reconciliation learning group and um and i'm

[0:21:09] Voice 14: really pleased that culturally committed is is going to be working with us so that's coming in

[0:21:13] Voice 14: new year thanks so certainly what's going on back to you chair

[0:21:18] Voice 4: okay thank you toby um i won't bore

[0:21:21] Voice 4: you with too much um um uh as a member of executive committee as toby is um we share the responsibility

[0:21:28] Voice 4: of uh being trustees on other islands and uh chairing those meetings and uh the two islands

[0:21:35] Voice 4: that i do uh chosen to do is gabriola and uh gambier so i've done a couple of meetings on

[0:21:40] Voice 4: Gambier and they're doing some important shoreline work over there. So I've attended those this past

[0:21:47] Voice 4: month. The session forum that I attended was ocean protection program by the federal government

[0:21:55] Voice 4: for Canada ostensibly dealing with all matters across the nation associated with the oceans

[0:22:02] Voice 4: and so that was an insightful forum. One of the best ones over the 12 years that I've been

[0:22:08] Voice 4: attending those i think that was the most interesting one that i have attended and in

[0:22:13] Voice 4: particular what has come out of that is um the incredible amount of work that is going on in

[0:22:18] Voice 4: collaborating and working with first nations to engage them in that that shared interest into

[0:22:24] Voice 4: oceans uh surrounding canada um and they've established a uh a new uh strategy they call

[0:22:32] Voice 4: it actually rather than calling it a form because i think there's some confusion over the naming

[0:22:35] Voice 4: But they call it now the Coast Salish Strategy, which is going to be bringing together agencies and bodies to develop strategies for ongoing protection and conservation of the marine environment.

[0:22:47] Voice 4: And I'm hoping that the Onstrup will be involved in that as well.

[0:22:51] Voice 4: And so that's coming.

[0:22:53] Voice 4: In the intervening number of weeks, as Toby has said, there's been many meetings.

[0:22:58] Voice 4: And that's all in preparation of us getting to Trust Council, which is December 5th to 7th in Victoria.

[0:23:04] Voice 4: Victoria, you're welcome to join us, either electronically or in person down there.

[0:23:08] Voice 4: There's a limited amount of public space there, but we always enjoy having folks attending

[0:23:13] Voice 4: if you happen to be in Victoria.

[0:23:17] Voice 4: I want to also note that our annual report, long and slow in its processes, finally ended

[0:23:25] Voice 4: up on the floor of the legislature.

[0:23:27] Voice 4: I traveled to Victoria to witness that moment.

[0:23:29] Voice 4: I think it's important to bear witness to these events and raise the awareness to the

[0:23:33] Voice 4: Islands Trust whenever there's an opportunity. I also had the chance to meet with Minister Khan

[0:23:38] Voice 4: and a number of other ministers by chance that I've gotten to know over the years that I've been

[0:23:44] Voice 4: the chair of trust council and repeated the invitation to our minister to attend council

[0:23:51] Voice 4: in the future. She has again confirmed her interest in doing that. So that might happen

[0:23:56] Voice 4: in a year, which would be a great opportunity for our council to meet the minister in person

[0:24:01] Voice 4: and and have and have that kind of a conversation she

[0:24:04] Voice 14: wants to come to

[0:24:05] Voice 14: one of the islands right

[0:24:09] Voice 4: that's up to council um and then ultimately in the end but um we'll see how that all goes right

[0:24:16] Voice 4: i think she looks after her own travel stuff change probably won't be

[0:24:20] Voice 4: but anyway uh we've been uh extended a sector second time an invitation for her to join us

[0:24:26] Voice 4: And we did have conversations about the most recent legislation amendments in housing, and that certainly there's interest in the islands.

[0:24:34] Voice 4: Above that, although we've been not included, there are options for us to participate in this, and we'll see how that all unfolds for the future.

[0:24:43] Voice 4: Lots going on

[0:24:44] Voice 4: at the provincial level, that's for sure.

[0:24:46] Voice 4: So that's it for me and my reporting.

[0:24:49] Voice 4: I'd like to go to Vanessa Craig, the area director here.

[0:24:53] Voice 4: Before I turn it over here, I just want to say that echoing what the trustees have said about willing to share those remarks about working with the Niagara Regional District.

[0:25:05] Voice 4: And I think what's significant about that is acknowledging that the area directors that have represented Gabrielle Island on the regional district for many, many years have obviously facilitated the regional district recognizing what's important over here and establishing budget and making these things happen.

[0:25:26] Voice 4: because it doesn't just happen everywhere across the Alps Trust.

[0:25:30] Voice 4: Some islands don't get very much attention at all or the representation is limited.

[0:25:35] Voice 4: But having your own elected representative here on Gabriel, I think really has paid off.

[0:25:41] Voice 4: And of course, Vanessa, you're doing some amazing work for the community here as well as wearing the hat as the regional district chair.

[0:25:48] Voice 4: So I want to thank you for that. Over to you.

[0:25:51] Voice 14: thank you um i i could talk a lot about it thanks susan for providing that really good update on the

[0:25:59] Voice 14: parks and rent chapter plan i was pleased to hear what the report came back it's on our website uh

[0:26:04] Voice 14: under the get involved it has all of the information because we have numerous in-person

[0:26:09] Voice 14: and online surveys it's it's kind of a this is kind of a base but there's a lot of work that's

[0:26:16] Voice 14: going to happen in the next short little while which is a spatial analysis to look at gaps

[0:26:22] Voice 14: potentially parks or trails on the island as well as an analysis current recreation facilities and

[0:26:30] Voice 14: programming so that will all be coming forward and I was really pleased that Desiree Thomas could

[0:26:36] Voice 14: join us um for the advisory committee uh she was appointed um a while ago by a chief uh chief wise

[0:26:44] Voice 14: and um so it was really great to to have her there and i think it's um it's going to give us

[0:26:52] Voice 14: a different area of conversation and communication that information will start happening directly as

[0:27:00] Voice 14: well so that was um that was good to see her there um the water budget it's it's great to hear that

[0:27:08] Voice 14: you're going ahead with the broader budget we're actually going to be starting the third water

[0:27:11] Voice 14: budget for the rdn um in the area we're just finishing up area g and area a is next on the

[0:27:20] Voice 14: list so those were the three areas with what were considered vulnerable aquifers and water systems

[0:27:26] Voice 14: and so yeah it's quite an in-depth report so if you wanted to see the ones that the rdn has done

[0:27:31] Voice 14: for some of the areas they're on the on the website and it looks at that uh that's the

[0:27:37] Voice 14: spectrum of where the water is coming from how it's flowing you know where is it going um those

[0:27:42] Voice 14: types of things and then how would it be used to go to uh go to your point um the the other thing

[0:27:50] Voice 14: that we're coming up with that i've been working on for quite a bit is the proposed new health and

[0:27:54] Voice 14: well-being coordinator for gabriela so we are a draft bylaw came to the board and we did approve

[0:28:00] Voice 14: it so it's at the ministry municipalities for approval um every new service like this has to

[0:28:06] Voice 14: have its own bylaw that's part of the way the regional district any regional district has the

[0:28:11] Voice 14: governance so it's all service oriented so every service has its own bylaw

[0:28:15] Voice 9: um

[0:28:16] Voice 14: once or if that's

[0:28:18] Voice 14: approved by the minister we would go into an aap an alternative approval process in the new year

[0:28:25] Voice 14: which is basically another word for it is called a counter petition so it will provide information

[0:28:31] Voice 14: and we've had numerous public engagement but there'll be additional public engagement and

[0:28:37] Voice 14: if you're opposed to the creation of this new position and service on the island you would

[0:28:42] Voice 14: submit a form by either email fax mail in person it will be fairly open how you manage to register

[0:28:49] Voice 14: register your opposition and then if um I think they've calculated the number of electors that

[0:28:57] Voice 14: we need to to um respond to the survey at 300 and I think it's 392 it might be might be lower than

[0:29:07] Voice 14: that and then um that's ten percent and then if there's more than ten percent of the population

[0:29:14] Voice 14: relationally registered electors that are qualified electors, then you'd be able to

[0:29:19] Voice 14: either move to a full referendum or, you know, reconsider the program.

[0:29:24] Voice 14: So one thing I wanted to highlight is because of the way that AAP go, AAPs go, the question

[0:29:32] Voice 14: will ask about a full amount for a full-time position, whereas we're only planning to start

[0:29:38] Voice 14: for a part-time position to do it as a pilot project and see how it facilitates work within

[0:29:44] Voice 14: the community. But if you were to increase it within five years, you'd have to go back through

[0:29:51] Voice 14: the process. And so just to give more flexibility, an example is when we did Gertie Bus when we had

[0:29:58] Voice 14: of the

[0:30:00] Voice 14: uh referendum in 2016 i believe it was for up to 250 000 and we're not there yet and that's seven

[0:30:07] Voice 14: years ago so it would be a referendum asking for authorization up to a certain amount but we

[0:30:13] Voice 14: wouldn't start at that amount for 2020. so

[0:30:17] Voice 14: uh i mean i could continue talking we're a deep in

[0:30:20] Voice 14: budget conversation very well we're having a special budget meeting next week um but uh

[0:30:26] Voice 14: thank you for the opportunity just it's great to know that you we all forgot to mention chair if I

[0:30:34] Voice 14: might um the protocol meeting that all three four of us were and so finally the RDM and the

[0:30:41] Voice 14: we had our protocol meeting which is supposed to happen once annually and I don't know if it

[0:30:47] Voice 14: has been uh we didn't meet last year it's actually up to twice it's up to twice yeah

[0:30:53] Voice 14: So that was a really good meeting in which we discussed housing approaches.

[0:30:58] Voice 14: What was the last item?

[0:30:59] Planner Chadwick: Water.

[0:31:01] Planner Chadwick: Anything

[0:31:01] Voice 14: that involves the regional district and the local traffic area where we can support each other.

[0:31:06] Planner Chadwick: And transportation.

[0:31:07] Voice 14: That was

[0:31:08] Voice 14: active transportation.

[0:31:09] Voice 14: There's so much overlap.

[0:31:11] Voice 14: There's so much overlap.

[0:31:12] Voice 14: And so I think that there was a consensus we need to meet more frequently and have more communication staff to staff.

[0:31:19] Voice 14: It was helpful, I think, to clarify some of the issues.

[0:31:22] Voice 14: So, as we're trans-juristic, we need to work together.

[0:31:27] Voice 14: A very congenial meeting.

[0:31:29] Voice 14: It was great.

[0:31:29] Voice 14: It was helpful.

[0:31:30] Voice 14: Sorry, I forgot to end.

[0:31:32] Voice 14: Oh, that's good.

[0:31:34] Voice 4: My apologies, too.

[0:31:36] Voice 4: Escaped me on my calendar.

[0:31:39] Voice 4: But it's a nice segue, actually, about protocol agreements, because the next item on the agenda is First Nations reports.

[0:31:45] Voice 4: This is a place we've set on our agenda to provide the opportunity for nations to report anything they wish to us in the spirit of inclusion and acknowledgement of Indigenous peoples in the region.

[0:32:01] Voice 4: And indeed, we do have a protocol agreement with the name of this nation.

[0:32:05] Voice 4: And we're hoping to revise that in the coming future, we'll just say.

[0:32:11] Voice 4: and and as time goes on and we build stronger relationships with each other we may get

[0:32:18] Voice 4: representation at our meeting i would be grateful to have that because i know that many of you would

[0:32:22] Voice 4: be as well and so just acknowledge that space is here

[0:32:26] Voice 14: um if i may um there is a newsletter that

[0:32:31] Voice 14: goes out and so they just published their november news and there's lots of information on it um and

[0:32:37] Planner Chadwick: And

[0:32:37] Voice 14: I would note that they reported out on a very significant meeting with the Honourable Gary Anandasangari,

[0:32:46] Voice 14: Minister of Crown Indigenous Relations Canada, about the former D&D lands

[0:32:51] Voice 14: and how progress is advancing with basically return of the lands.

[0:32:58] Voice 14: Wow, I didn't

[0:33:00] Voice 4: know I'd hear a call. I've heard that also recently.

[0:33:03] Voice 14: I think it was just a

[0:33:04] Voice 4: week

[0:33:05] Voice 14: ago.

[0:33:07] Voice 14: um there's lots of news in there so and chief and council meetings are also online if if members i

[0:33:15] Voice 14: think you can watch it um it is really good to stay connected with um music what's the picture

[0:33:22] Voice 14: of the chief and the minister there their council chambers are beautiful anyways just wanted to add

[0:33:29] Voice 14: that in thank

[0:33:30] Voice 4: you okay so we've done plenty of talking here already this morning and i appreciate

[0:33:36] Voice 4: your patience and attention um this brings us to our public comment section of the agenda and just

[0:33:43] Voice 4: uh you're always also very kind and respectful but just as a reminder to everybody anybody that

[0:33:49] Voice 4: might be new to our meeting that please direct your comments at the ltc not to other members

[0:33:53] Voice 4: of the audience or the staff we want to hear from you um and speak to the issues at hand and not

[0:33:59] Voice 4: other individuals so let's stick to the issues and try to be clear and concise while you're being

[0:34:05] Voice 4: respectful. We're trying to promote a healthy dialogue, a safe working place, and a safe place

[0:34:11] Voice 4: for the public to gather and to be able to speak and be heard. And so let's just be cognizant of

[0:34:17] Voice 4: that. And I'll just open the floor up to anybody that wishes to speak to us today, ideally on

[0:34:22] Voice 4: topics that are on our agenda, but of course, other topics that are not on our agenda today.

[0:34:28] Voice 4: Future applications, there will be, of course, opportunity for the future public comment when

[0:34:33] Voice 4: those applications get here but if it's critical that you tell us something today we're happy to

[0:34:39] Voice 4: hear that and anybody that has an application that's on today's agenda you will have an

[0:34:44] Voice 4: opportunity to speak to your agenda item uh specifically when we get to it so you don't

[0:34:49] Voice 4: need to provide public comment at this time and uh of course you're speaking to the ltc we don't

[0:34:55] Voice 4: necessarily want debate going on between members of the audience and applicants and the like so

[0:35:01] Voice 4: So I'll just get a show of hands of who wishes to address the local trust committee today.

[0:35:07] Voice 4: Okay, I saw the first hand up on the far side here, and then I'll just go around in a loop.

[0:35:12] Voice 4: I see two more back there, gentlemen from the front row.

[0:35:15] Voice 4: Thank you, sir. Over to you.

[0:35:17] Voice 4: State your name for the region.

[0:35:19] Voice 4: My

[0:35:19] Voice 12: name is Stephen Earle, Chair of ICOM, Trustees Elliot and Yates, and Director Craig.

[0:35:27] Voice 12: Thank you for the opportunity to speak today.

[0:35:29] Voice 12: um the title of what i'm going to say is why does gabriela need a transportation commission

[0:35:36] Voice 12: gabriela doesn't need a transportation advisory planning commission all in capitals

[0:35:43] Voice 12: but we do need a body that is made up of dedicated gabrielans that have expertise in

[0:35:49] Voice 12: various aspects of transportation fairies vehicles on roads transit taxis roadside trails sidewalks

[0:35:59] Voice 12: and off-road connecting trails and the time activity that also has the time to work on

[0:36:07] Voice 12: gabriel's specific transportation issues and this is the most important part that also has some

[0:36:15] Voice 12: standing in the eyes of governing agencies like the ministry of transportation infrastructure

[0:36:20] Voice 12: infrastructure, the regional district, the NIMO, excuse me, and the Iowans Trust.

[0:36:28] Voice 12: Many Gabriola organizations have and continue to study transportation issues,

[0:36:35] Voice 12: petition for changes and make things happen.

[0:36:37] Voice 12: And to the note taker, I will give you this.

[0:36:41] Voice 12: Some examples include Sustainable

[0:36:46] Voice 12: Gabriel with its climate 12 initiative that's still ongoing the cycle paths that wrote this

[0:36:53] Voice 12: document in 2010 which is now part of the official community plan and it talks about shared roadways

[0:37:01] the

[0:37:01] Voice 12: village vision planning commission committee sorry commission

[0:37:07] that wrote his final report in 2017 which was taken by the local trust committee

[0:37:18] Voice 12: The Gabriela Community Bus Foundation that has operated the Gurney Bus since 2013 at arm's length from, but with support from, the Regional District of the Nanticoke, and it's a good

[0:37:32] Voice 6: example of the Gurney Bus.

[0:37:33] Voice 6: us. The

[0:37:38] Voice 12: Gabriola Land and Trails Trust, which has done amazing work on this island, creating

[0:37:46] Voice 12: trails for recreational use, but some of those trails are also part of our transportation

[0:37:50] Voice 12: network. So lots of different groups have done lots of great things around transportation,

[0:37:56] Voice 12: all of them are going to take groups. We need a transportation body with credibility and

[0:38:02] Voice 12: standing so that agencies that make decisions for us regarding road maintenance, speed limits, lane

[0:38:08] Voice 12: widths, shoulder widths, sidewalks, crosswalks, roadside trails and bicycle and footpaths have a

[0:38:15] Voice 12: credible body from which to seek advice and an obligation to do that so that they can learn what

[0:38:23] Voice 12: it is that Gabrielians actually need rather than just what they think. I know you're thinking we

[0:38:33] need to have a formal

[0:38:34] Voice 12: body in order for this to happen but I'll give you an example of one that

[0:38:39] Voice 12: works that is not formal and that is the ferry advisory committee or the ferry advisory

[0:38:45] Voice 12: committees around this coast.

[0:38:48] Voice 12: BC Ferries is perfect, we all know that.

[0:38:52] But they know that they don't know enough

[0:38:56] Voice 12: about each individual island's needs.

[0:38:59] Voice 12: And so they've established the ferry advisory committees to provide advice

[0:39:03] Voice 12: and to act as a conduit for feedback from the public.

[0:39:08] Voice 12: So I urge the LTC to either create a Transportation Advisory Planning Commission

[0:39:15] Voice 12: or better still work with RDN and MOTI and with transportation related

[0:39:21] Gabriel organizations

[0:39:23] Voice 12: to create a transportation advisory committee this falls under the LTC's

[0:39:30] Voice 12: mandate because it is for the trust that holds the agreement with the Ministry of Transportation

[0:39:37] Voice 12: on our road standards and so on and because the LTC has a responsibility to make decisions that

[0:39:45] Voice 12: reduce our contribution to climate change. Transportation is our greatest source for

[0:39:51] Voice 12: greenhouse gas emissions. So I am asking you, the LTC, to help us, local organizations,

[0:39:59] Voice 12: to form a credible Transportation Committee and then help make it work by ensuring that

[0:40:06] Voice 12: the Committee has a role in improving any transportation-related work that gets done.

[0:40:12] Voice 12: i'll be there thank you thank

[0:40:16] Voice 4: you very much for that thoughtful uh presentation do you have any

[0:40:23] Voice 4: questions for the delegate before your speakers just

[0:40:25] Voice 14: one quick question um for stephen earl um

[0:40:30] Voice 14: i couldn't agree more about all of the very productive and independent work that all of

[0:40:37] Voice 14: those groups have done i've been part of them myself some of them um but you do realize that

[0:40:42] Voice 14: But if we do this through the Gabriel Island Local Trust Committee, it has to be a formal transportation advisory planning committee, and it has to follow the guidelines that our committees have to use.

[0:40:57] Voice 14: So you have to have public meetings, and you have to have a minute taker, and you have to follow APC guidelines.

[0:41:03] Voice 14: And normally, you would get a referral from a local trust committee.

[0:41:06] Voice 14: But I do believe, just like the Housing Task Force worked independently and very productively,

[0:41:12] Voice 14: that you could do the work

[0:41:14] Voice 9: and

[0:41:15] Voice 14: just submit information reports attend meetings as as your

[0:41:22] Voice 14: committee so desired but we will talk about that with staff because unfortunately i can't see us

[0:41:28] Voice 14: doing that for vince group unless we follow what's normally required of a formal advisory

[0:41:36] Voice 14: advisory planning commission but thank you so much for the question um so you mentioned

[0:41:43] Voice 14: Commission in the beginning that you do not want a commission if your ask is is the transportation

[0:41:51] Voice 14: advisory planning committee because my understanding is translation Commission is

[0:41:56] Voice 14: different and a room work under the LTC but I'm not sure what is the body that would oversee that

[0:42:04] Voice 14: So, I'm looking for a little more clarity on why not a commission.

[0:42:09] Voice 12: Yeah, well, because of what Susan just pointed out, a commission is cumbersome.

[0:42:14] Voice 14: It

[0:42:14] Voice 12: involves lots of rules, and it's expensive.

[0:42:17] Voice 14: Yeah. It

[0:42:18] Voice 14: takes down a toilet.

[0:42:21] Voice 12: But, if you look at the fairy advisory committee example, I think

[0:42:27] Voice 12: it's possible to think outside the box here

[0:42:29] Voice 14: and

[0:42:30] Voice 12: create, or help us create, a committee.

[0:42:33] Voice 12: that that is not as formal as a commission okay

[0:42:39] Voice 14: um

[0:42:40] Voice 12: but we'll get the job done but

[0:42:43] Voice 14: you want the

[0:42:44] Voice 14: credibility of an actual body that is recognized so that's

[0:42:47] Voice 12: tricky yeah i

[0:42:50] Voice 14: hear this and there's

[0:42:51] Voice 14: take in the back of the game additional support with the case

[0:42:57] Voice 14: but i think this is a good conversation we should probably we need to figure it out

[0:43:02] Voice 14: figure it out it is an excellent

[0:43:04] Voice 4: conversation and thank you for your presentation and just

[0:43:08] Voice 4: you know the the challenge is um we are not a corporate body like uc paris we are legislatively

[0:43:15] Voice 4: honestly and so therefore need to conduct things differently than the freedoms that corporations

[0:43:19] Voice 4: have by the way to create committees and then dismiss conditions right we want to be sure that

[0:43:26] Voice 4: there's um a more credible formal question from that even i think but nonetheless i think the

[0:43:33] Voice 4: question lies task force commission committee what are the options available to the ltc and

[0:43:38] Voice 4: i think we should potentially ask staff to advise us on that at some point but let's finish public

[0:43:44] Voice 4: comment period i

[0:43:45] Voice 14: just have another really important question um because director craig is

[0:43:48] Voice 14: here because of course the other thought was what the southern gold filers do they like salt spring

[0:43:54] Voice 14: for example their transportation commission is run through the capital regional district

[0:44:01] Voice 14: so it's not actually run through the local trust committee it's run through the regional district

[0:44:06] Voice 14: but again it has its own formal requirements and i'm thinking that they're probably no less formal

[0:44:12] Voice 14: than what you know a trust committee they would be very formal because it's a service right

[0:44:18] Voice 14: to bolster it okay that's a file on

[0:44:20] Voice 14: funding and yeah and and i would say the difference also with

[0:44:24] Voice 14: the fac is that dc fairies itself has asked for community support ethic advisory committees and

[0:44:32] Voice 14: provide feedback i don't hear moti asking for that but uh

[0:44:37] Voice 14: yeah just wonderful that's really

[0:44:40] Voice 14: important to know thank you so much director craig yeah

[0:44:43] Voice 4: so let's continue the conversation

[0:44:46] Voice 4: I completely understand where you're going.

[0:44:49] Voice 4: So let me now go down the road here, over here, I think was the next hand up here.

[0:44:54] Voice 4: I think I'm trying to gather some thoughts after what I've heard here, quite happy if

[0:44:59] Voice 4: somebody else went first.

[0:45:00] Voice 4: Okay.

[0:45:00] Voice 4: So I think the gentleman in the hat there

[0:45:03] Voice 8: was your next person.

[0:45:04] Voice 8: I apologize.

[0:45:05] Voice 8: I'm not showing disrespect for wearing my hat.

[0:45:07] Voice 8: I

[0:45:08] Voice 6: have a large scar

[0:45:08] Voice 8: on top of my head.

[0:45:09] Voice 8: I don't like to be seen.

[0:45:10] Voice 8: Oh, good.

[0:45:11] Voice 8: Well, I'm not taking it as disrespect, so thanks a lot.

[0:45:13] Voice 8: Thank you for receiving me. My name is Stephen Usher. I'm a hydrogeologist, a fellow that studies groundwater, and I was much encouraged when I found that we were looking at the water budget issue through the Islands Trust, because that's a good place for it.

[0:45:30] Voice 8: um the reason i chose to come today is i have probably 30 years experience doing water budgets

[0:45:37] Voice 8: in other jurisdictions and have indeed done some in british columbia notably called cobble hill

[0:45:43] Voice 8: three or four years ago and so i have it's really close to my heart i'm a resident on the island

[0:45:49] Voice 8: here and i just wanted to commend you for uh putting the water budget forward um i get have

[0:45:55] Voice 8: the opportunity of giving in this room a public presentation on the geology and groundwater of

[0:46:02] Voice 8: the island from my perspective as a resident and applying my science to where I'm living

[0:46:07] Voice 8: and I have a rather pleasant conclusion in that when I looked at the amount because the water

[0:46:15] Voice 8: budget is what's available and in this case on an island it's what's coming from the sky

[0:46:19] Voice 8: getting into the ground and then what's the use and what's the potential use

[0:46:24] Voice 8: and also what the I don't mean to lecture you your own papers talk about this it's very good

[0:46:30] Voice 8: and then what is contributing to the ecosystem and how all those things are linked so water

[0:46:37] Voice 8: taking can be very site specific but it has to be thought of regionally so I'm interested in what

[0:46:45] Voice 8: you're doing but my conclusion was that there's going to be more than enough water on this island

[0:46:51] Voice 8: by several orders of magnitude. The difficulty, the common perception is we don't have enough water

[0:46:58] Voice 8: and that's because we don't have enough water storage and so when your water budgeting exercise

[0:47:04] Voice 8: goes forward we should be considering the the way to storage and rooftop harvesting and things like

[0:47:10] Voice 8: that. Take advantage of this water still sustaining ecosystem and plan appropriately for how you're

[0:47:17] Voice 8: going to do things and you don't want to encumber a local resident because they you think you're

[0:47:24] Voice 8: taking water from the neighbor because there's lots of water you do want to pay a lot of attention

[0:47:30] Voice 8: to subdivisions because they introduce a lot of rooftops and how they handle the water is very

[0:47:36] Voice 8: important to continue to recharge the aquifers that are here

[0:47:39] Voice 6: so

[0:47:40] Voice 8: basically my message was was

[0:47:42] Voice 8: was two things.

[0:47:45] Voice 8: One, don't despair, we have enough water

[0:47:48] Voice 8: and that's what your exercise is gonna find.

[0:47:50] Voice 8: I've done the same thing in the same terrain

[0:47:53] Voice 8: down south of Duncan, and that's what we found.

[0:47:56] Voice 8: And two, link the land development

[0:47:59] Voice 8: to the ecosystem sustainability.

[0:48:02] Voice 8: I know you have different words in yours,

[0:48:04] Voice 8: but those are the words that I grew up with.

[0:48:07] Voice 8: And make sure that the linkages are all thought well out.

[0:48:11] Voice 8: So really, I'm only saying here is a sort of word of encouragement and congratulations on moving forward on these things.

[0:48:19] Voice 8: I think you should really think very strongly about supporting your water budget initiative.

[0:48:24] Voice 8: Gabriola is a middling island. In other words, it's not as developed as Salt Spring, and it's much more developed than some of the smaller islands.

[0:48:32] Voice 8: So it's a really good example of how to do, and I already have an idea how I might tackle it, for example.

[0:48:39] Voice 8: so it's a very doable thing the budgets you were talking about i think it was up to a hundred

[0:48:44] Voice 8: thousand dollars would be more than enough to uh do the exercise because of the level of knowledge

[0:48:50] Voice 8: that the trustees mentioned that we have on this island so thank you very much for going ahead with

[0:48:56] Voice 8: it

[0:48:56] Voice 14: if we get the money well

[0:48:58] Voice 8: i'm just trying to encourage you earlier

[0:49:00] Voice 14: thank you so appreciate

[0:49:03] Voice 14: I appreciate your words today.

[0:49:04] Voice 4: Your trustees will be taking that to the budget discussions.

[0:49:07] Voice 4: And I just say that there's also conversations

[0:49:10] Voice 4: about how to engage with,

[0:49:12] Voice 4: obviously you're a professional or historically professional,

[0:49:14] Voice 4: but there's interest in accessing citizen science

[0:49:22] Voice 4: and volunteers to associate with that work

[0:49:26] Voice 4: because there's lots of on that ground hand

[0:49:28] Voice 4: on what needs to be done.

[0:49:30] Voice 4: So I would say, you know,

[0:49:31] Voice 4: stay in touch and look for we'll be looking for opportunities i think assuming you get money yeah

[0:49:37] Voice 4: yeah

[0:49:38] Voice 14: especially for the monitoring i think that's where yeah citizens everybody will

[0:49:42] Voice 14: will need to participate how are we using broader so yeah thank you gentlemen

[0:49:48] Voice 10: in the front row

[0:49:50] Voice 10: hi my name is kent small and talking just with regards to the application that i had

[0:49:56] Voice 10: for the trust council for redevelopment at the garden center wild rose garden center

[0:50:02] Voice 10: property uh may 11th meeting um i asked for an extension on my application to get some reports

[0:50:09] Voice 10: in um i did get the reports in uh before the november 30th deadline but they missed the

[0:50:16] Voice 10: deadline to be included in this meeting unfortunately uh even though i made several

[0:50:21] Voice 10: phone calls and emails and so on they couldn't get them in quite on time they're in on november

[0:50:28] Voice 10: 3rd and over november 5th uh so they're they're available now and i'm asking if the council

[0:50:35] Voice 10: consider um pushing the extension a little further into uh i guess the new year when they might have

[0:50:42] Voice 10: a chance to uh look at that all right thank you sir

[0:50:47] Voice 4: i'm just going to understand we obviously

[0:50:49] Voice 4: receiving reports and presumably that's not on today's agenda so you'll be bringing it back to

[0:50:54] Voice 4: us with those reports at potentially our next meeting so by default that is that period

[0:51:03] Voice 14: clarification is there the extension would be better for that motion just to be clear that we

[0:51:14] Voice 14: will not close the file but keep it open because that was part of what um the planner was speaking

[0:51:23] Voice 14: with the applicant receiving the information by date to process so um a draft motion would be

[0:51:31] Voice 14: helpful okay

[0:51:32] Voice 4: could you prepare something

[0:51:33] Voice 14: for us for later in the meeting thank you thank you okay

[0:51:38] Voice 10: can i just add one comment uh the next meeting i think is january 18th that's correct i'd be

[0:51:43] Voice 10: way into the night so if possible could we do it in the february meeting or do i even need to be

[0:51:53] Voice 14: i'll

[0:51:54] Voice 10: be on an airplane um let's see what

[0:51:58] Voice 4: staff come up with okay but you know um i'm not sure

[0:52:04] Voice 4: everything is going according to the intentions of the lgc and being respected in the things we've

[0:52:10] Voice 4: asked for um i don't think we i don't have a terrible problem with extending it to meet the

[0:52:15] Voice 4: requirements so that's fine i would say but we'll look to staff to provide us advice on that so i'm

[0:52:22] Voice 4: going to circle back around to the back of the room there could you wish

[0:52:24] Voice 5: to address the local

[0:52:25] Voice 5: trust and uh i thank you all trustee

[0:52:40] Voice 10: and staff for allowing me to speak um

[0:52:46] Voice 2: it was humorous to me when I was hearing all the good words about respect for the First Nation,

[0:52:53] Voice 2: which we very much share. But I was on a trip from Duncan to

[0:53:00] Voice 10: here with

[0:53:01] Voice 10: an elder from Cowichan.

[0:53:04] Voice 10: And as you know, I kind of get verbose. So all the way up in the car, I was telling about my

[0:53:10] Voice 10: excitement with what I was thinking, what I was doing. I

[0:53:14] Voice 2: stopped for a breath and he kind of

[0:53:17] Voice 2: kept saying a word, but I'll try to stop and he said, we have a word for that. And he gave me the

[0:53:23] Voice 2: words which I think were sialum, sikum, leelum.

[0:53:27] Voice 10: And I remember that, this is probably six or seven

[0:53:30] Voice 10: years ago, and those words still stuck in my mind, which reminds me how important words are.

[0:53:41] Voice 6: I'll also say that several times he has caught

[0:53:46] Voice 2: me, as you know

[0:53:48] Voice 10: I tend to speak with a lot

[0:53:50] Voice 10: of thinking, and he just kind of comes and say it.

[0:53:54] Voice 6: And he's cautioned me as recently as last week that in their culture they believe that

[0:54:03] Voice 6: words and thoughts change the universe.

[0:54:08] Voice 5: And

[0:54:08] Voice 10: so we need to take care of the words we use and the thoughts that go with them.

[0:54:15] Voice 10: So it's from that perspective, that's why I want to gather my thoughts on this.

[0:54:21] Voice 10: So I kind of forget what I have to say from the point of view of

[0:54:27] Voice 6: confirming our respect

[0:54:29] Voice 6: for

[0:54:30] Voice 10: everything you talked about

[0:54:30] Voice 6: and

[0:54:33] Voice 10: sharing those concerns.

[0:54:34] Voice 10: terms. In fact, we brought our native son, Jake, to this meeting, mainly because he got

[0:54:42] Voice 10: stuck overnight last night. He was in his birthday. We didn't want to send him back

[0:54:45] Voice 10: to the island on the ferry. So if some things I say sound disrespectful, I don't intend

[0:54:55] Voice 5: them to be that way.

[0:54:57] Voice 2: I'll try to change my words, put those thoughts in place.

[0:55:02] Voice 10: Is there

[0:55:04] Voice 10: a representative from Sonamo here today? I thought there might have been one, but not formally.

[0:55:10] Voice 14: Not formally, what is that?

[0:55:12] Voice 10: Is there someone here from Sonamo? If

[0:55:16] Voice 10: there is, I just wanted to make

[0:55:18] Voice 10: sure I was sharing the socks with them.

[0:55:20] Voice 13: My name is Arlette Cooper, Kamchatka. I grew up in Tsao,

[0:55:24] Voice 13: but my mother's heritage is from Sonamo, so I'm not a formal member of that first nation.

[0:55:31] Voice 13: nice nice to see you here and i hope that my comments uh

[0:55:34] Voice 10: are shared with all of you so

[0:55:38] my first

[0:55:40] Voice 2: minister not concerned my first thought was i had hopes

[0:55:44] Voice 2: that at this meeting we would be on the agenda and that there would be a first nations rep here

[0:55:49] Voice 2: because i was looking forward to hearing from them what kind of concerns they have that they

[0:55:56] Voice 10: may have not addressed yet

[0:55:57] Voice 6: so

[0:55:58] Voice 10: i'm just a little disappointing but i understand that then

[0:56:02] Voice 10: they've been given 90 days from October 16 to respond and I believe that expired before

[0:56:10] Voice 10: is there a meeting set for January 18 already that's correct yeah so it won't likely won't fit

[0:56:17] Voice 10: into that agenda yeah

[0:56:19] Voice 2: and that's kind of my concern so let me say I think that right down

[0:56:25] Voice 2: the page I had two requests one was I would really appreciate if the trust could try to encourage the

[0:56:32] Voice 2: in First Nation to communicate when

[0:56:37] Voice 10: they have them.

[0:56:38] Voice 10: I thought they had the dossier.

[0:56:39] Voice 10: I thought they were going to attend, and we've done some thoughts.

[0:56:41] Voice 10: But my concern was that we're going to get to the end of January.

[0:56:46] Voice 10: And if we only hear from them on the 18th or 17th,

[0:56:50] Voice 10: none of us have much of an

[0:56:52] Voice 2: opportunity to consider what they're saying.

[0:56:54] Voice 2: And I'm hopeful that

[0:56:57] Voice 6: whatever concerns they have are going to be easily addressed.

[0:57:02] Voice 6: So

[0:57:02] Voice 5: we just can't do it until we see what they are.

[0:57:05] Voice 5: So that was the one thing.

[0:57:07] Voice 5: And the other was, the other's OK,

[0:57:12] Voice 5: because I think

[0:57:13] Voice 14: the meeting is at

[0:57:13] Voice 10: the end of the 18th.

[0:57:15] Voice 10: At least I know the 90 days expired.

[0:57:17] Voice 10: And it may well be, if we can encourage them to send

[0:57:19] Voice 10: their concerns earlier, we may have a chance

[0:57:23] Voice 10: to

[0:57:24] Voice 2: address and resolve them all.

[0:57:28] Voice 2: My second question is, two meetings ago,

[0:57:35] Voice 2: there was a resolution to make inquiries

[0:57:37] Voice 2: of the Heritage Branch and the Trust about certain issues

[0:57:40] Voice 2: issues that we're raising in terms of what jurisdiction the issues need to be on lands

[0:57:47] Voice 2: that have an ARC site and my understanding is it hasn't been formalized but my understanding

[0:57:52] Voice 2: is the branch responded didn't have any concerns and I'm not sure what

[0:58:01] Voice 10: the trust's position

[0:58:03] Voice 10: is with respect to the other issues we're raising that resolution and it would be helpful

[0:58:08] Voice 10: to know because I know what

[0:58:10] Voice 2: remaining issues are in front of us. So I think one of the issues was

[0:58:16] Voice 2: whether the trust had the jurisdiction to be able to issue a deed over archaeological lands

[0:58:24] Voice 2: and I'm assuming that's been addressed by

[0:58:26] Voice 10: the Heritage Branch or by the legal department and

[0:58:30] Voice 10: my understanding is the conclusion is the trust can issue a development permit and as I've tried

[0:58:36] Voice 10: to say before my understanding is

[0:58:39] Voice 2: an active specific that AEDP is still subject to the

[0:58:45] Voice 2: protections of the heritage conservation so that

[0:58:51] Voice 10: kind of leads me to I'm

[0:58:53] Voice 6: going to skip through

[0:58:53] Voice 6: some of this it may not be important um I've

[0:59:04] Voice 5: expressed before that I am concerned about the

[0:59:09] Voice 5: public protection. And the

[0:59:13] Voice 10: protection, when I looked at the meeting by video, I

[0:59:17] Voice 2: actually saw

[0:59:18] Voice 2: the public comments at the last meeting. And the

[0:59:24] Voice 6: sense I have is that public protection from these

[0:59:27] Voice 6: meetings that the sites are not protected. And I think it's important to reconfirm again

[0:59:36] Voice 6: that our position isn't to not protect the sites. Our position is we've done everything we can

[0:59:45] Voice 10: And with any information we have, we've developed the site in a way that all of these sites are protected naturally by being placed on one large lot, by having covenants.

[1:00:00] Voice 10: but the grants that would be ready for the public and when I say this public perception issue I

[1:00:08] Voice 10: think the example is that at the last meeting a lady got up I think her name was Sybil Frey

[1:00:14] Voice 10: I couldn't quite hear her in the notes but I think it was Sybil Frey and I heard that she suggested

[1:00:22] Voice 10: that the DG bylaw wasn't satisfactory because the first patients hadn't been consulted when it was

[1:00:29] Voice 10: was created.

[1:00:30] Voice 10: And I think she was suggesting that the trust not issue a DP

[1:00:35] Voice 10: until that consultation took place.

[1:00:37] Voice 10: Or if they were going to issue it,

[1:00:39] Voice 10: they have conditions on it that would require

[1:00:43] Voice 2: monitoring.

[1:00:46] Voice 2: I think she went as far as to say

[1:00:48] Voice 2: that it should require the presence of the archaeologist

[1:00:53] Voice 2: from the Senegal.

[1:00:54] Voice 2: And

[1:00:55] Voice 6: I think what perhaps she missed, and

[1:01:01] Voice 10: leaves on the record missed, is that all of those

[1:01:04] Voice 10: protections are there under the heritage contribution.

[1:01:08] Voice 10: And when work is to be done in an area

[1:01:14] Voice 6: that might be impacted by work, the heritage branch

[1:01:20] Voice 6: requires its own conditions, one

[1:01:24] Voice 10: of which is site monitoring by First Nations cultural

[1:01:28] Voice 10: monitors. And others may be other requirements of our own archaeologists,

[1:01:34] Voice 2: but I've never seen

[1:01:36] Voice 2: a requirement that compels us to hire and pay for an archaeologist from the First Nation.

[1:01:43] Voice 10: To me it's always been our archaeologists in conjunction with the monitors presenting all

[1:01:52] Voice 10: of the information to the heritage branch

[1:01:54] Voice 10: and under their direction.

[1:01:57] Voice 10: So I

[1:01:58] Voice 10: just want to make sure that

[1:01:59] Voice 10: if

[1:02:00] Voice 5: there's

[1:02:01] Voice 2: any misprotection,

[1:02:03] Voice 2: one is, and I think we've expressed it before,

[1:02:07] Voice 2: we respect the First Nations history and culture here

[1:02:10] Voice 2: very much.

[1:02:12] Voice 2: We believe we've done everything we possibly can

[1:02:15] Voice 10: with any information

[1:02:16] Voice 14: we know about

[1:02:16] Voice 14: to

[1:02:18] Voice 10: respectfully create that sub-region to provide them.

[1:02:23] Voice 10: What we, all we can see now

[1:02:24] Voice 5: is a map of protection

[1:02:25] Voice 5: that we can comprehend. The issue here isn't that the sites aren't protected, the

[1:02:33] Voice 6: issue seems to be

[1:02:36] Voice 6: that,

[1:02:37] Voice 10: and I'm anticipating, I don't know for sure, because then I don't make them back and say they

[1:02:43] Voice 10: don't have any more concerns about the protections that they think is sufficient. So the

[1:02:49] Voice 5: misperception

[1:02:50] Voice 5: The objection is that all of the sites are protected by all of the methods we've done to do that.

[1:03:03] Voice 5: And I think that the by-law, when it was created,

[1:03:08] Voice 10: although it didn't

[1:03:10] Voice 2: consult the First Nations in those days, that wasn't required.

[1:03:13] Voice 2: I'm not sure it is now required, but it's certainly a good part of reconciliation.

[1:03:17] Voice 2: reconciliation.

[1:03:20] Voice 6: That misses the bigger part of the issue, that

[1:03:24] Voice 2: when that was created,

[1:03:26] Voice 5: the

[1:03:27] Voice 2: Heritage Conservation Act was also created. And so your bylaw, in my opinion, doesn't

[1:03:35] need to have these criteria in it, because they're

[1:03:39] Voice 2: already in place with heritage conservation.

[1:03:41] Voice 2: So the issue, what I'm feeling is, I may be wrong here, but I think the trust is trying

[1:03:49] Voice 2: trying to engage with the First Nation to better understand if there's other protections

[1:03:58] Voice 2: they require that may or may not be in place with the Heritage Conservation Branch.

[1:04:04] Voice 2: And in 20 years of dealing with the First Nation and the sub-nations, there's been three

[1:04:11] Voice 2: applications, three referrals to the First Nations, three AIAs, monitoring by the First

[1:04:21] nation but quite happily having them there frankly and

[1:04:26] Voice 10: i've never heard one objection or concern

[1:04:30] Voice 10: that the sites

[1:04:33] Voice 2: need some extra protection forward about what's been presented so and

[1:04:40] Voice 2: it's from a positive point i want to say that's where our frustration is not having the information

[1:04:48] Voice 2: after all these years, and we can't

[1:04:53] Voice 10: even, we've tried to think of every possible way

[1:04:55] Voice 10: we can protect these settlements.

[1:04:57] Voice 10: We haven't gone way past what the Heritage Protection Station had required.

[1:05:03] Voice 2: We thought we had support of the First Nation, apparently not, and the sooner they can tell

[1:05:11] Voice 2: us what other protections they might need, the sooner we know whether we can do that

[1:05:17] Voice 2: or not.

[1:05:19] Voice 2: but we do think that

[1:05:21] Voice 10: all those protections are the responsibility and the jurisdiction of the

[1:05:26] Voice 10: heritage conservation branch.

[1:05:28] Voice 2: That doesn't mean that the first legion should be engaged by the

[1:05:32] Voice 2: trust heritage

[1:05:34] Voice 10: branch or by the province of the British Columbia, all of whom have the same

[1:05:39] Voice 10: obligation and are in the middle of that process too. I think that's the principal comment. I hope

[1:05:48] Voice 10: I hope I haven't said the thing there that is thought to be an issue of the Morgan Orguin

[1:05:55] Voice 10: or of the interests of the First Nation

[1:05:58] Voice 11: are frustrated simply as we have

[1:06:01] Voice 2: had such a difficult

[1:06:02] Voice 2: time getting the First Nation to be specific rather than general about the concerns we

[1:06:10] Voice 2: need to address.

[1:06:12] Voice 2: Thank

[1:06:13] Voice 4: you for your time.

[1:06:14] Voice 4: Okay, well, thank you for coming today and, you know, that's great that you made the

[1:06:21] Voice 4: presentation i think you also submitted something in writing to us and that would be on our record

[1:06:26] Voice 4: as well and we've recorded um as much as we possibly can what you've just said now and so

[1:06:32] Voice 4: grateful for that we'll have to wait and see where we go and there's complications in this

[1:06:38] Voice 4: that's for sure and i appreciate the work that you've done and helping us to fully understand

[1:06:45] Voice 4: and with respect to whether or not you offended anybody you know you said right at the beginning

[1:06:50] Voice 4: meaning that words change the world or something like that.

[1:06:53] Voice 4: So you said your words,

[1:06:55] Voice 4: and those words will be there for us to consider into the future,

[1:07:00] Voice 4: because we may not know what happens in the future.

[1:07:02] Voice 4: But I'm really glad you're here,

[1:07:04] Voice 4: and we look forward to having this conversation at this table

[1:07:09] Voice 4: and determining what the interests of the Cinnabon Nation is.

[1:07:13] Voice 4: We're ultra cautious and careful,

[1:07:16] Voice 4: because we want to be sure that we're all doing the right thing.

[1:07:19] Voice 4: and so that's good um

[1:07:21] Voice 14: just to be very brief um i do want to apologize and say that it's it is hard

[1:07:28] Voice 14: to ask you to wait and we recognize that this process is flawed because the legislative

[1:07:35] Voice 14: framework does not yet give us good direction on how to balance the rights of landowners

[1:07:41] Voice 14: with the rights of indigenous peoples and cultural heritage and so this is why we have to ask you

[1:07:48] Voice 14: to wait and we pause and i am sorry that it is taking a long time and i'm sorry that it might

[1:07:55] Voice 14: be causing you headaches and money and time it's it's not a preferred way to go we'd all love

[1:08:02] Voice 14: clarity on the process so that you as landowners everybody in this room has clarity on what is the

[1:08:08] Voice 14: right way way to go about this because we don't have that clarity and this is why this ltc has

[1:08:15] Voice 14: is writing to the provincial and federal government saying, we need help. You need to

[1:08:21] Voice 14: help clarify our legislative framework so that we can do justice to landowners and to Indigenous

[1:08:28] Voice 14: peoples in balancing these rights together. They all must be respected. And we are in a different

[1:08:34] Voice 14: landscape now than 20 years ago when those laws were created. So we're struggling with this. We

[1:08:41] Voice 14: We recognize that landowners are struggling with this,

[1:08:44] Voice 14: but this is a big deal.

[1:08:46] Voice 14: And you're not one single property

[1:08:49] Voice 14: with a potential archeological site.

[1:08:52] Voice 14: It is a very significant sacred site

[1:08:56] Voice 14: and we know how important it is to the name of it.

[1:08:59] Voice 14: So this is why we're pausing and we're asking questions

[1:09:02] Voice 14: because when we don't know, we need to ask.

[1:09:06] Voice 14: That is what reconciliation is telling us.

[1:09:08] Voice 14: If you don't know, you don't just assume

[1:09:10] Voice 14: assume and charge ahead and that's what status quo has gotten us is broken relationships

[1:09:15] Voice 14: and lack of trust and we want to rebuild that trust in a good way so we want to work together

[1:09:22] Voice 14: in a good way and we thank you for your patience and i'm sorry it's taking so long well thank you

[1:09:28] Voice 10: okay i can just respond to that just very quickly um and i understand exactly what you're saying

[1:09:35] Voice 10: because we have the same issues with ministry transportation

[1:09:38] Voice 2: they struggle

[1:09:39] Voice 10: too with what the

[1:09:42] Voice 6: legal requirements are for

[1:09:44] Voice 6: these processes but

[1:09:46] Voice 10: you

[1:09:48] Voice 6: know i guess

[1:09:50] Voice 10: we're going through the process

[1:09:51] Voice 10: trust

[1:09:52] Voice 2: and we're going through the process so we're getting it twice

[1:09:56] Voice 10: and it does i'm kind of

[1:09:58] Voice 10: thinking like someone shouldn't have the responsibility for this and then we all have

[1:10:03] Voice 14: the responsibility and that's why it has to be done together we cannot keep we can't so we

[1:10:09] Voice 14: couldn't just let this move ahead without asking cinema what are are you okay that is called consent

[1:10:17] Voice 14: this process do you consent

[1:10:19] Voice 12: and

[1:10:20] Voice 14: that's what we're at i

[1:10:22] Voice 2: don't i said forever here i don't take issue

[1:10:26] Voice 2: with the work that's trying to be done to get into a diverse nature. I'm frustrated when

[1:10:35] Voice 2: we're talking 90 days to have them provide some input that they've been aware of for decades.

[1:10:43] Voice 2: And I think the positive side of our development is that all of our sites are identifiable.

[1:10:49] Voice 4: You know, I'm going to interrupt you, which I don't like to do,

[1:10:53] Voice 4: but if i can quote an elder that i've had lots of conversations with

[1:10:57] Voice 4: um the advice i've received from them sometimes it's better to say less

[1:11:01] Voice 4: and so um i want to take that opportunity to say we've heard you i've heard trustee elliott

[1:11:08] Voice 4: i think we have a shared concern here and want to respect each other so let's uh proceed and

[1:11:15] Voice 4: when we when we get together the next meeting that we have this conversation hopefully we're

[1:11:19] Voice 4: a good place thank you thank you is there anybody else who wishes to draft the local trust committee

[1:11:25] Voice 4: today okay over to you my

[1:11:29] Voice 14: husband doesn't speak for me um my son is here he's living in a fixed

[1:11:37] Voice 14: wheeled regular he's critically uh visually impaired he's having a very hard time uh making

[1:11:48] Voice 14: of doing that trailer our plan was to carry on with our project and to provide a small cottage

[1:11:56] Voice 14: that was suitable for his needs and with his brother helping him there because of all these

[1:12:04] Voice 14: massive delays wait two years for this do this to that stand on your head hold your breath for 15

[1:12:10] Voice 14: minutes we can't we can't um even take care of our own family this process has had a huge impact

[1:12:19] Voice 14: on my husband's health the last time i was here before i left this room i asked you i said okay

[1:12:28] Voice 14: so you're you're doing this referral you're doing this you're doing that the next meeting is it

[1:12:36] Voice 14: right the next meeting is it we're going to get our you said to me yes okay so there we go i think

[1:12:44] Voice 14: one problem we have here because we seem to have needed or it seemed that the trump perception was

[1:12:53] Voice 14: that we needed to be educated on um reconciliation and i would like to point out because no one from

[1:13:02] Voice 14: the trust has spoken to me about this issue nor anyone else that's made any comments

[1:13:08] Voice 14: regarding our development i practice reconciliation uh probably my whole life

[1:13:16] Voice 14: and definitely uh since i was 20 years old when i started helping first nations people

[1:13:26] Voice 14: people on their path to claiming their status and then helping the First Nations with which

[1:13:35] Voice 14: artists is familiar with the elites in First Nation. Chief Rocky turned out eventually

[1:13:41] Voice 14: to be Chief Rocky Wilson with whom I worked and with whom I did consultation work in the

[1:13:48] Voice 14: Huffington treaty group. So this is not news to me. I have a library of probably 2,000 books,

[1:14:00] Voice 14: Indigenous authors, Indigenous topics, Indigenous information that I've collected over the years.

[1:14:15] Voice 14: My husband and I raised our granddaughter, and she grew up a lot of the time on Gabriel Island

[1:14:23] Voice 14: of listening and was very much affected by the mouse woman and that which um as to who created

[1:14:36] Voice 14: it etc is in my opinion and from my understanding from other elders uh over the debate or

[1:14:46] Voice 14: pornography uh my granddaughter was so concerned over her grandfather's condition

[1:14:53] Voice 14: through this stress, because you're bankrupting us,

[1:15:00] Voice 14: that she wanted to come and speak to you today.

[1:15:03] Voice 14: But she can't because she's in Ottawa.

[1:15:06] Voice 14: Why is she in Ottawa?

[1:15:08] Voice 14: Because she's on the Hill meeting with Prime Minister

[1:15:10] Voice 14: Kudo's staff regarding Indigenous youth.

[1:15:17] Voice 14: She is, I haven't got it all, but she is the co-chair,

[1:15:24] Voice 14: She's the youth advisor to the Fraser Regional Aboriginal Friendship Centre Association.

[1:15:31] Voice 14: She's the national youth executive for the Association of the Friendship Centres and

[1:15:36] Voice 14: the Board of Directors of the National Youth Council.

[1:15:40] Voice 14: She's the Surrey Indigenous Youth Advisory Council, i.e. she works with the City of Surrey,

[1:15:47] Voice 14: which is the biggest city in the province.

[1:15:50] Voice 14: She's the co-chair of the Surrey Urban Indigenous Leadership Council.

[1:15:56] Voice 14: She started the Indigenous student organization at Kwantlen University.

[1:16:03] Voice 14: She sat on the board as an Indigenous representative for the Board of Governors for Kwantlen University.

[1:16:10] Voice 14: She also leads workshops and is a facilitator for many health regions.

[1:16:22] Voice 14: This year alone, she was there in the longhouse with a group of doctors and medical people,

[1:16:35] Voice 14: people, working with them on reconciliation.

[1:16:43] Voice 6: So I guess what I'm trying to

[1:16:47] Voice 14: say is there's

[1:16:50] Voice 14: a lot of reconciliation discussed in our household and in our family and I guess I could offer

[1:16:59] Voice 14: that she could offer her services because the trust seems to be interested in learning

[1:17:09] Voice 14: and learning about how

[1:17:10] Voice 14: to embrace reconciliation

[1:17:12] Voice 14: and global volunteer.

[1:17:15] Voice 14: Maybe

[1:17:16] Voice 14: she could volunteer to

[1:17:18] Voice 14: supply one of her

[1:17:20] Voice 14: workshops with her fellow workers

[1:17:23] Voice 14: for her.

[1:17:24] Voice 14: But on...

[1:17:26] Voice 14: Sorry, I'm so upset.

[1:17:29] Voice 14: I'm so nervous because this is just a story

[1:17:31] Voice 14: and we're somebody too.

[1:17:32] Voice 14: We're people. We're humans.

[1:17:35] Voice 14: She sent me some pictures two days

[1:17:37] Voice 14: ago. Here she is

[1:17:41] Voice 14: uh with mary simon the uh governor general

[1:17:48] Voice 14: there she is with daddy the um digital services there she is

[1:17:55] Voice 14: and there she is with prime minister uh we work on reconciliation 24 7 in our household

[1:18:06] Voice 14: and we'd like a little respect too thank you and and i can't we can't be told in july

[1:18:16] Voice 14: oh wait till the september meeting in september wait till the october meeting in october wait

[1:18:25] Voice 14: for the nail yes november is it no oh now it's 90 days more and then well it's not really 90 days

[1:18:33] Voice 14: because it's after 90 days we can't survive like that we have payments to make we we're struggling

[1:18:43] Voice 14: my son is struggling my husband's struggling we did the best we could for Gabriel Island

[1:18:53] Voice 14: we were more generous than anyone has ever been to this island and we've been punished for it ever

[1:19:00] Voice 14: since and that's exactly how it's being how it feels like and this is our reality our situation

[1:19:11] Voice 4: okay um thank you for speaking to us today and we will take all of that into consideration i

[1:19:18] Voice 4: i won't set false expectations again i apologize for that um i certainly had

[1:19:24] Voice 4: anticipations that we might advance and i i could have disappointed that we're not advanced

[1:19:28] Voice 4: So, just so you know that, but we're doing the best we can to try and do the right thing,

[1:19:34] Voice 4: and thank you for sharing your story.

[1:19:37] Voice 4: So if there's anybody else, I'm sorry, one

[1:19:42] Voice 14: lady wanted to

[1:19:43] Voice 4: speak, okay, so is there somebody

[1:19:45] Voice 4: else who wishes to address the local trust committee today?

[1:19:47] Voice 14: Yes, but it's not in about there,

[1:19:51] Voice 4: no, no, the floor is just open for public comment

[1:19:55] Voice 4: and if there's any matter associated with any of our applications on our agenda today ideally you

[1:20:01] Voice 4: could speak to them if it's about some other issue we're certainly welcome we welcome comments but if

[1:20:06] Voice 4: it's about an application that may be here in the future it might be better to put it in context in

[1:20:11] Voice 4: a future meeting to do with another uh when an application is before us but um what would you

[1:20:16] Voice 4: like to ask us today may

[1:20:17] Voice 14: i just interrupt point of order um if sandra miller has an application

[1:20:22] Voice 14: I don't want

[1:20:25] Voice 14: to get her in the wrong place

[1:20:26] Voice 4: okay so thank you for that um you if you have an

[1:20:30] Voice 4: application on the agenda and it's not like you do then you will have your opportunity to speak

[1:20:34] Voice 4: to your application when we get to it

[1:20:36] Voice 14: okay that I just wasn't sure when you asked if there's more

[1:20:39] Voice 14: comments no

[1:20:40] Voice 4: just general public comment we haven't gotten to the application yet

[1:20:45] Voice 14: okay so

[1:20:46] Voice 4: um is there anything of a general nature that uh folks would suggest to the local trust

[1:20:51] Voice 4: Committee and your name for the record please.

[1:20:53] Voice 13: My name is Ardith Cooper from CHAPSEA and I just

[1:20:57] Voice 13: wanted to point out how important it was to hear Trustee Elliott in her introduction in

[1:21:07] Voice 13: how convenient as we traverse this road to reconciliation. It may seem like a small thing

[1:21:18] Voice 13: but to have the press make that effort and to do things like pronounce the name of carefully and

[1:21:25] Voice 13: properly and to put herself out there is is a good step i think and i just wanted to say thank you

[1:21:34] Voice 13: okay thank you very much for mentioning that it

[1:21:38] Voice 4: is a big thing i agree completely

[1:21:42] Voice 4: okay let us move on on our agenda then and uh just acknowledge warren game and violent

[1:21:47] Voice 4: enforcement officers join us for his opportunity later on in today's meeting thank you for joining

[1:21:51] Voice 4: us one so this brings us to uh minutes um the only minutes we have here today are from the

[1:21:58] Voice 4: october the 26th meeting are there any changes to those minutes yeah

[1:22:03] Voice 5: no

[1:22:05] Voice 4: all right then so then

[1:22:06] Voice 4: i'll take it then that the meeting minutes of october the 26th be adopted as presented by

[1:22:12] Voice 4: don't consent thank you and um in that section there are no resolution without meeting reports

[1:22:19] Voice 4: or advisory planning commission minutes at this time so this brings us to our follow-up action

[1:22:25] Voice 4: list which is in the agenda package i'm just going to simply ask trustees if they have any questions

[1:22:30] Voice 4: or staff of any remarks that they'd like to make with any activity any of these actions that are

[1:22:35] Voice 4: on here are there any remarks from staff or whatever what's in the report i

[1:22:39] Voice 14: think it's

[1:22:40] Voice 14: trustee it's good enough to speak i think okay

[1:22:43] Voice 4: then uh let's go with trustee thank you

[1:22:47] Voice 14: um

[1:22:48] Voice 14: just a quick question um activity number two on page 13 staff to prepare a request

[1:22:56] Voice 14: for proposal for work on a water availability assessment is that done through the chair correct

[1:23:03] Voice 14: that that was at the november 20th so just between the time preparing this agenda and

[1:23:10] Voice 14: having that meeting you'll see an update okay

[1:23:17] Voice 6: anything else

[1:23:18] Voice 14: no no other questions no other remarks i do have a question for references

[1:23:24] Voice 14: warren's here um the report on shoreline structures and setbacks by our contraventions

[1:23:32] Voice 14: um which item number

[1:23:33] Voice 14: sorry 13 number one page 13 agenda yeah page two report um this is becoming

[1:23:44] Voice 14: more and more of a critical issue are are we to expect this sometime in the new year maybe

[1:23:51] Voice 14: so

[1:23:52] Voice 10: jared the draft is complete so hopefully we'll be on the next meeting

[1:23:55] Voice 10: Yes.

[1:23:56] Voice 14: Excellent.

[1:23:58] Voice 10: I can't even remember when the next meeting was scheduled.

[1:24:01] Voice 10: January the 18th.

[1:24:02] Voice 10: So it's most definitely going to be January 18th.

[1:24:05] Voice 14: I don't even know what to do.

[1:24:06] Voice 14: It's just, yeah, this was big.

[1:24:08] Voice 14: Thank you.

[1:24:09] Voice 14: This was great.

[1:24:10] Voice 4: For a first round, so.

[1:24:12] Voice 4: Perfect.

[1:24:12] Voice 4: Excellent.

[1:24:14] Voice 4: We know what you'll be doing over Christmas.

[1:24:18] Voice 14: I do have a comment on page 14 about our OCP review project.

[1:24:23] Voice 14: project um so uh there is a member in the audience who who brought forward a concern which is in this

[1:24:30] Voice 14: agenda package and and he asked me to speak to it is that would you still like me to to address it

[1:24:37] Voice 14: just because he doesn't feel comfortable so it's the dark skies um correspondence with the very end

[1:24:43] Voice 14: of our agenda yeah and so really the request is is is quite simple to consider adding um consideration

[1:24:52] Voice 14: consideration of a land use bylaw that would limit light pollution in essence and and then

[1:24:59] Voice 14: the

[1:24:59] Voice 14: um constituent John Paul has has actually brought forward three different areas um local governments

[1:25:08] Voice 14: I think North Vancouver was one and two others that are either investigating uh light pollution

[1:25:14] Voice 14: bylaws or have them in place so I'm wondering if we could just simply add that to the project

[1:25:19] Voice 14: of charter consideration of an lcb or a light so maybe

[1:25:26] Voice 4: when we get to the uh

[1:25:27] Voice 4: work uh program

[1:25:31] Voice 4: or projects before we might add it as an as an item on that list does that sound like a reasonable

[1:25:37] Voice 4: thing yes

[1:25:37] Voice 14: and then over

[1:25:38] Voice 4: to staff you're the chair

[1:25:40] Voice 14: um yes thank you um planner chadwick will um be

[1:25:44] Voice 14: be available for that portion of the agenda for an update so she can provide some thoughts and

[1:25:52] Voice 14: feedback.

[1:25:52] Voice 4: So she'll be available on the work program section? Yes. Okay great and I'll just

[1:25:57] Voice 4: note that some LTCs do indeed have these features in their development approval processes as well

[1:26:05] Voice 4: as in the bylaws. Salt Spring is the one that immediately comes to mind because I know I've

[1:26:09] Voice 4: seen reporting on lighting and indeed even on fetus i think there's maybe inadequate languages

[1:26:17] Voice 4: around like being contained within a property and not you know being visible in the surrounding

[1:26:23] Voice 4: areas and that sort of thing um so there's certainly options that exist and uh that was

[1:26:30] Voice 4: an interesting read a lot of technical detail so appreciate that correspondence and we can

[1:26:36] Voice 4: address the correspondence later in the agenda um correct one word well you know that i'm a protest

[1:26:43] Voice 4: guy and public comment was a moment ago and uh trustee elliott has introduced that and he sent

[1:26:50] Voice 4: us some correspondence but i'm also generous and so with the permission of the ltc uh uh i will

[1:26:56] Voice 4: provide the member the public to speak um outside of the public comment period yes and i got thumbs

[1:27:01] Voice 4: I was

[1:27:05] Voice 11: going over the general provisions for our current fire laws and it's noted in 8.2.3.1.G

[1:27:12] Voice 11: that no home occupation shall have any glare detectable from another property.

[1:27:19] Voice 11: And all they've done is add occupations where it's actually no home should have glare from

[1:27:25] Voice 11: another property.

[1:27:26] Voice 6: So

[1:27:27] Voice 11: it's just a very subtle change, it's something that we already have, then we could add a

[1:27:32] Voice 11: the other stuff that I brought to the table about the bylaws that were investigated instituted

[1:27:39] Voice 11: in Flagstaff Arizona brought to them by the naval side of that area and so I think we're really

[1:27:48] Voice 11: close already because we already got something here in our general provisions.

[1:27:54] Voice 4: There's realms

[1:27:56] Voice 4: of possibility what happens in other jurisdictions with other authority is different than what

[1:28:02] Voice 4: happens in the end don't for instance write the building code no certainly i'm fully aware of the

[1:28:08] Voice 4: aspects of our bylaws but sometimes our bylaws stretch beyond the scope of our jurisdiction

[1:28:14] Voice 4: would you like me to speak more about it

[1:28:15] Voice 6: after lunch or are we definitely i think what we're

[1:28:23] Voice 6: going to do is include this on the work program and

[1:28:26] Voice 4: we welcome your input at the time that we're

[1:28:29] Voice 4: that

[1:28:30] Voice 11: we're actually looking at reviewing right and then my daughter has stated that the arizona

[1:28:35] Voice 11: on a bylaws way attached to it at the end of it so you've got a coffee ball yeah so everybody's

[1:28:41] Voice 11: up to speed yeah and then will you be getting back to me or will i just come to another meeting to

[1:28:45] Voice 11: hear more about it um

[1:28:48] Voice 4: well later on today we're going to determine where that might sit in our

[1:28:52] Voice 4: work program it's certainly not something that's going to happen immediately you know we're doing

[1:28:55] Voice 4: an ocp review and um and then maybe there may or may not be in scope of minor leb amendments that

[1:29:03] Voice 4: might fit into that realm of things and i'm looking for staff to confirm or do not they're

[1:29:08] Voice 4: being very still on that through the chair that's what um planner chad wick can

[1:29:13] Voice 14: provide some insight

[1:29:13] Voice 4: so we'll have a bit of a conversation on this topic then and we'll see how that fits into the

[1:29:19] Voice 4: framework um we do move slowly i'm just

[1:29:22] Voice 11: curious about how i'd be involved or will i be notified

[1:29:25] Voice 11: about what you thought about um

[1:29:29] Voice 4: i think you can provide a public comment to us we wouldn't

[1:29:33] Voice 4: necessarily engage with you directly okay over to the planning staff to tell us how would we

[1:29:39] Voice 4: facilitate that so

[1:29:41] Voice 14: some of the opportunities um in addition to today's agenda conversation

[1:29:46] Voice 14: for the official community plan project um stay tuned for more ways to provide your input through

[1:29:53] Voice 14: that project so we'll confirm that with planner chadwick who's the lead for that project and it

[1:29:59] Voice 14: It might be.

[1:30:00] Voice 14: matter of um the direction the ltc provides for that project and the plan of reaching that to you

[1:30:06] Voice 14: but we'll just need to see how that lands for this project so

[1:30:10] Voice 11: it'll be your connection with

[1:30:11] Voice 11: planner chadwick well

[1:30:13] Voice 14: stay tuned on the agenda and then we'll get some questions right and so

[1:30:17] Voice 11: the next step would be to bring our residents up to speed about what we're actually talking about

[1:30:23] Voice 11: because i don't think people are aware of what damage is being done by the lighting

[1:30:27] Voice 11: in their neighborhoods how it affects their neighbors how it affects their psychology how

[1:30:32] Voice 11: it affects the humanity of it all how it affects our insects how it affects the animals and how

[1:30:38] Voice 11: it affects the plants and so when you have your lights on at midnight to 5 a.m the insects don't

[1:30:45] Voice 11: know what to do they're just heading for the light i see that there was a thing to protect the bats

[1:30:50] Voice 11: and i'm going well they're one of the vulnerable ones for this lighting too because they don't

[1:30:55] Voice 11: there's too much light and so it's an ongoing process that's very damaging to our psyche

[1:31:01] Voice 11: because when you use certain types of light people will not be able to sleep afterwards

[1:31:06] Voice 11: the blue light wakes people up and yellow light relax person and so there's so many

[1:31:13] Voice 11: involvements with this different thing so i'd like to hear more about it about what you think

[1:31:17] Voice 11: about it i hear that you say that you've seen some information maybe this island you're talking

[1:31:21] Voice 11: about and go online so i would like to be able to introduce the idea to the rest of the residents of

[1:31:29] Voice 11: the violence so that we know that we're damaging each other's i

[1:31:36] Voice 4: would just say you're free to do

[1:31:38] Voice 4: any public consultation as an individual block within the community there are working groups

[1:31:43] Voice 4: that we're planning on establishing you can see that in our agenda where there would be

[1:31:47] Voice 4: opportunities for dialogue in the community and we want to promote that dialogue this is a new

[1:31:52] Voice 4: technological advancement sort of topic because the light spectrum and stuff is changing

[1:31:57] Voice 4: oh yeah the new lights and stuff and so certainly i'm aware of it you know for a very long time

[1:32:05] Voice 4: um on light pollution generally um so we'll have to see how we actually

[1:32:10] Voice 4: dovetail that into the broad scope of issues that we're trying to address

[1:32:15] Voice 14: Chair, if I may, another opportunity to share this information with the LTC could be a delegation.

[1:32:25] Voice 14: So that would be time in a future agenda to call us through the North Office telephone

[1:32:35] Voice 14: number and we can identify a time we'd like to speak with the LTC for a specific amount

[1:32:43] Voice 14: of time um that's another way uh anything from

[1:32:50] Voice 10: the job yeah

[1:32:51] Voice 14: yeah thank you um you know planning

[1:32:54] Voice 14: but also i received this information with no way to contact you um and so if you contact me via any

[1:33:05] Voice 14: way you wish i'm in the phone book i'm on the island's trust website then i could then i could

[1:33:11] Voice 14: respond to you i

[1:33:12] Voice 11: would look forward to any chance of a consistent chance yeah and

[1:33:14] Voice 11: i'd like to thank

[1:33:15] Voice 11: uh miss toby elliott for speaking towards the program and i think you're all doing a wonderful

[1:33:22] Voice 11: job thank you so much

[1:33:23] Voice 14: okay thank you

[1:33:24] Voice 14: um

[1:33:25] Voice 11: where were we

[1:33:27] Voice 14: one more time

[1:33:29] Voice 14: i think you know let me do the chair i have a couple quick updates on the ball of action list

[1:33:36] Voice 14: okay um just to make sure that you've seen the updates come through so there's an action um

[1:33:44] Voice 14: i've provided some information on a local fest budget option from the october 26th

[1:33:50] Voice 14: um item on the phone actually what page do

[1:33:53] Voice 4: you want to

[1:33:53] Voice 14: go on this will be the arms games

[1:33:55] Voice 14: session i'll

[1:33:59] Voice 5: get there oh 17.

[1:34:08] Voice 14: sorry it'll be the bottom of 17 number two number 26. good so for

[1:34:14] Voice 14: that information um the information shared with the trust with the local trust committee is that

[1:34:21] Voice 14: we can um arrange some time and opportunity community discussions between the regional

[1:34:27] Voice 14: district of the animal director seat between discussions and um there will be some further

[1:34:34] Voice 14: follow-up regarding the advocacy letter um also from that october 26th date um i've been in touch

[1:34:42] Voice 14: with director brader from trust area services in terms of identifying how we can advance that

[1:34:51] Voice 14: whether it may need to go to the executive committee or something you'll see an update coming from me

[1:35:02] Voice 14: before we move ahead i'm still on that same page um i admit this was a con this may have been the

[1:35:09] Voice 14: result of some confusion so item three statics are required to ec and behalf of the ltc to approve

[1:35:15] Voice 14: funds for the screening of death and bones in public discussion we did discuss this at ec

[1:35:20] Voice 14: see and then what was communicated uh and just for clarity for my fellow trustee is that the funds

[1:35:30] Voice 14: i ended i thought the funds had been approved in our budget to host a screening and so i thought

[1:35:37] Voice 14: it was just a matter that we would need to you know do a resolution that we want to host a

[1:35:43] Voice 14: screening here because there is interest from the museum in domena however the funds that have been

[1:35:49] Voice 14: dispersed were to the filmmaker, Carol Jo, for a screening, and it, Director Frater asked,

[1:35:57] Voice 14: does the Namek First Nation support a Cowichan elder, a Cowichan knowledge keeper coming to

[1:36:05] Voice 14: Gabriela to do this presentation? And the answer was actually no. So when I checked with Elder

[1:36:10] Voice 14: Geraldine Mattson, she said they would like to host a discussion on cultural heritage. And yes,

[1:36:16] Voice 14: we can film screen the film so there is the complication with um the personation and his

[1:36:24] Voice 14: territory we're working um wants to be the host of that discussion and so the funds that were

[1:36:31] Voice 14: dispersed to the filmmaker um wouldn't be necessarily available for the screening but

[1:36:39] Voice 14: claire said that we could get some money from the communications budget to help with that and so

[1:36:45] Voice 14: So I'll be working with the Gabriel Museum and Director Freider, but that's how it all kind of, it got a little confusing and I'm just wanting to circle back so that you understand where we're at and there is some sensitivity with which First Nation is the right to lead that discussion.

[1:37:05] Voice 14: So there's definitely interest, though, in the museum and from Senator Elder Geraldine Manson to host that.

[1:37:12] Voice 4: so uh rpm from around you understand her in that i don't think that we're

[1:37:18] Voice 4: all going to move

[1:37:19] Voice 14: together so i'll add um director brader's name to that action item just that's pretty good that's

[1:37:26] Voice 14: good yeah okay

[1:37:27] Voice 6: good anything else on the follow-up action list

[1:37:32] Voice 4: all right thank you let's move along

[1:37:36] Voice 4: so this brings us indeed to applications and referrals and the first uh application here

[1:37:43] Voice 4: of course today is gabrielle and development various permit 2022.3 uh his name is pink and

[1:37:50] Voice 4: gabriella development permit 2022.4 woodside for 1160 and 1170 the strand um is the applicant here

[1:38:01] Voice 4: the chair it's a verbal

[1:38:02] Voice 14: state from staff oh

[1:38:05] Voice 4: actually did i miss that it's a staff update

[1:38:07] Voice 14: there's no

[1:38:08] Voice 14: report there's no report okay

[1:38:10] Voice 4: status update to a verbal report

[1:38:13] Voice 4: thank you

[1:38:16] Voice 14: for joining us

[1:38:18] Voice 14: thank you yeah yeah i've got three applications

[1:38:21] Voice 14: we should talk about but the two first ones um

[1:38:26] Voice 14: applications with a strand i just wanted to provide a verbal update

[1:38:29] Voice 14: there was some discussion about it earlier so yeah the dvp applications are at 1160 and 1170

[1:38:39] Voice 14: the strand and notice was sent out for these in october because staff were hoping to bring it to

[1:38:45] Voice 14: the october meeting um then in october the owners advised staff that they were actually in the

[1:38:51] Voice 14: process of having an environmental impact assessment prepared so we waited to receive that

[1:38:56] Voice 14: and now we just received it on this last week in November 23rd I think so we're we're still

[1:39:04] Voice 14: reviewing that and the applications won't be considered at this meeting but hopefully

[1:39:09] Voice 14: the meeting is in here yeah so they received some additional supporting documents for both

[1:39:16] Voice 14: applications staff will also be reaching out to arrange a site visit with the testimonies

[1:39:26] Voice 14: the applicants before it's considered on the agenda so leading up to the meeting once we

[1:39:32] Voice 14: know what's going to be considered we'll reach out to all of you inviting you and

[1:39:36] Voice 14: arranging with the applicants to have a meeting all together because i know that they've reached

[1:39:41] Voice 14: out to you about that as well and then staff are also planning to share information about

[1:39:45] Voice 14: both of these applications with student representation that's happening very early

[1:39:55] Voice 14: any questions is that information to be shared personally in a formal referral as in they get

[1:40:02] Voice 14: to see all the documents that we're looking at or is this just a what is i think to start just

[1:40:07] Voice 14: sharing okay just sharing and seeing if they want a formal referral after that and then we

[1:40:11] Voice 14: work with the app with the owners right submitting that and just so i understand the process um

[1:40:20] Voice 14: we would this LTC consider the application only after so what happens if the network said yes we want a formal referral in that case will this then be delayed coming before the LTC yes yeah okay yeah and we would notify the applicants if that were the case

[1:40:41] Voice 14: yeah yeah and is this because it's shoreline and um structures in the shoreline area

[1:40:51] Voice 14: almost certainly will have archaeological potential there's our potential and nearby

[1:40:57] Voice 14: so just to be clear this is for all dvp applications or everything we do doesn't get

[1:41:05] Voice 14: referred to senate i'm just trying to be clear on process here okay thanks

[1:41:11] Voice 14: Thanks.

[1:41:12] Voice 14: Any other questions?

[1:41:15] Voice 14: We want to point

[1:41:17] Voice 4: out clarity about the process to be sure that we understand that when you

[1:41:23] Voice 4: use the word share, it's not just hitting send an email, but there's some communication

[1:41:27] Voice 4: to support that sharing.

[1:41:29] Voice 4: Here's the documents.

[1:41:31] Voice 4: Is that okay?

[1:41:32] Voice 4: You got it?

[1:41:33] Voice 4: And do you have any remarks on when we might hear back?

[1:41:37] Voice 4: act so there'll be a formal sort of act process that's okay just want to be sure because there's

[1:41:42] Voice 4: been some omissions in the southern final because it was better yeah

[1:41:48] Voice 14: and through the chair um just

[1:41:51] Voice 14: to provide some additional thought to that um we're looking at our processing for referrals

[1:41:59] Voice 14: right um she didn't understand what is currently happening what needs to change and

[1:42:05] Voice 14: purposes so as we receive applications and designers are doing that analysis of what

[1:42:12] Voice 14: groups need to be shared in first nations and that sort of thing um in terms of sharing information

[1:42:18] Voice 14: and referrals on what's required for approvals um this is the process that we're working through so

[1:42:24] Voice 14: it may revise and evolve over time

[1:42:28] Voice 14: um and that there's a formal way of doing that

[1:42:33] Voice 14: if we need to update our policies and our administrative steps.

[1:42:37] Voice 14: Great.

[1:42:38] Voice 14: OK.

[1:42:38] Voice 4: That's really excellent to hear that.

[1:42:40] Voice 4: So that's obviously something

[1:42:41] Voice 4: that you, as regional planning

[1:42:43] Voice 14: manager, are working with the other regional planning

[1:42:45] Voice 4: managers and the director in order

[1:42:47] Voice 4: to ensure that this is a process that's adopted correctly.

[1:42:50] Voice 14: And through the chair, my update later on in the report,

[1:42:54] Voice 14: First Nation relationship building is what we call it,

[1:42:57] Voice 14: will provide a little bit more information about some of it.

[1:42:59] Voice 4: This is really good.

[1:43:01] Voice 4: A great one.

[1:43:02] Voice 4: OK.

[1:43:03] Voice 4: I'm glad to hear that. So is that it for that report?

[1:43:07] Voice 4: So the next one then is Gabriela Development Variance Permit 2023.3 Miller.

[1:43:14] Voice 4: And that's a Horseshoe Road request for a waiver of the survey requirements.

[1:43:19] Voice 4: And the applicant is here?

[1:43:21] Voice 4: Correct.

[1:43:21] Voice 4: Yeah.

[1:43:22] Voice 4: So what we'll do is we'll receive this staff report.

[1:43:26] Voice 4: I'm assuming you've seen it.

[1:43:28] Voice 4: And we'll see what the staff have to say on their report.

[1:43:32] Voice 4: And then we'll look to you to see if you have any remarks or comments or agree or disagree with the recommendation that's in the report.

[1:43:39] Voice 4: And then we'll discuss that here. We might have questions for you, as we would have questions for the planning staff.

[1:43:44] Voice 4: And then we'll have a conversation amongst ourselves as to how it is we want to proceed.

[1:43:49] Voice 4: Is that okay? Yeah. Not

[1:43:52] Voice 14: much to add to the staff report.

[1:43:55] Voice 14: It's very straightforward. This is a routine request for survey waiver that any applicant can make.

[1:44:03] Voice 14: Yeah. This provision requires all applications for development grants permits to provide a survey prepared by the BC Land Surveyor.

[1:44:16] Voice 14: It's a legal document being registered on title, so that's kind of the intent of the bylaw.

[1:44:22] Voice 14: But there's also the provision in that regulation that any applicant can be asked for that requirement to be waived.

[1:44:30] Voice 14: and it's at the discretion of the local trust committee so

[1:44:34] Voice 9: yeah

[1:44:35] Voice 14: stop you know we're following

[1:44:38] Voice 14: the intent of the regulations in this recommendation um the existing building doesn't comply with lot

[1:44:44] Voice 14: line setback requirements um and it's potentially straddling the northern interior lot line

[1:44:50] Voice 14: and then also that a survey will provide certainty as to whether or not the building is

[1:44:55] Voice 14: cited close or oddly adjacent property and also the extent of the variance permit is dependent

[1:45:01] Voice 14: on the location of the property line in relation to that shed this workshop so the development

[1:45:07] Voice 14: variance permit application is just for this shed and the wing shed is the top shed building

[1:45:15] Voice 14: which I've decided and I would consider it a very minor or development variance permit application

[1:45:23] Voice 14: and, you know, that this would be considered at a later meeting, but would probably recommend

[1:45:28] Voice 14: approval, but haven't done full review yet. This is just the first step in surveying

[1:45:35] Voice 4: waiver

[1:45:35] Voice 4: requirements. Okay.

[1:45:37] Voice 4: Okay. So thank you. So I just want to be certain for the applicant

[1:45:41] Voice 4: before you ask us any questions or make any remarks with regards to this. We're not approving

[1:45:47] Voice 4: or not approving the permit itself. That'll be

[1:45:50] Voice 4: considered in a future meeting. When you've

[1:45:53] Voice 4: asked for specifically is to waive the survey requirements and so we need a compelling reason

[1:45:59] Voice 4: to want to waive that normally you expect to get surveys so over to you to to advise us what you

[1:46:06] Voice 4: think about the recommendations in here which is recommending

[1:46:10] Voice 5: that we continue to ask those

[1:46:13] Voice 14: um well i've not done this before so i've got a little what i want to comment on i put that in

[1:46:26] Voice 14: um so basically what what this is about is um this shed was built 31 years ago and i know for

[1:46:37] Voice 14: certain it's not over the property line and um the people who made the complaint to the bylaw

[1:46:47] Voice 14: that my shed is too close to the line did not say it was over the line and they had their

[1:46:55] Voice 14: property surveyed in 2018 and I think maybe a bit later than that too but I'm not positive

[1:47:03] Voice 14: and that there was no mention at that time that the shed was a problem and I

[1:47:12] Voice 14: i included it in there simply because it was provided to me as a neighbor to these people

[1:47:20] Voice 14: when they had to put in an application so i just took it out of my old file and copied it for

[1:47:27] Voice 14: everyone and so um i totally admit that this shed is too close i didn't have anything to do in the

[1:47:37] Voice 14: the building of it but that's neither here nor there um and but it's not over the line and

[1:47:47] Voice 14: this all came about because of a retaliation against me um and it'll say that in the report

[1:47:58] Voice 14: um the people

[1:48:00] Voice 4: need to be careful what you say i

[1:48:03] Voice 14: know yeah i'm trying to be not

[1:48:05] Voice 14: anyway I'll just leave it at that and it's explained in there and so I think that's a

[1:48:16] Voice 14: second paragraph that'll explain it and so I feel like I'm being penalized for stepping forward

[1:48:26] Voice 14: in making a formal complaint about someone else's activity and this is the retaliation and now I'm

[1:48:36] Voice 14: of my limited income and i can't afford to pay a lot like i just can't i don't mind paying the

[1:48:44] Voice 14: permit fees because that should have been done in the very beginning i totally admit

[1:48:49] Voice 14: i just didn't know i didn't have anything so anyway um i just really hope that you'll consider

[1:48:57] Voice 14: that but it's a very old shed it's never been a problem for 30 plus years and all of a sudden

[1:49:06] Voice 14: it is becoming a problem because it's too close and I welcome you to come and see it and I know

[1:49:12] Voice 14: Warren you've been there to see it and um that's all I can really say it's like I just

[1:49:19] Voice 14: that's what you're done yeah and

[1:49:22] Voice 4: this isn't a lot that we're talking about

[1:49:24] Voice 4: we're going to be arranging a site

[1:49:25] Voice 4: it's so completely different

[1:49:28] Voice 14: obviously

[1:49:30] Voice 4: i'm trusting each other

[1:49:35] Voice 14: chair chair uh

[1:49:38] Voice 10: if i may comment so for the bylaw file uh one

[1:49:44] Voice 4: warning and bylaw enforcement manager

[1:49:46] Voice 4: you would like to make a remark just for the public record

[1:49:49] Voice 10: so i personally worked on the file

[1:49:51] Voice 10: unfortunately i do think the complaint was vexatious um but the the contravention exists

[1:49:58] Voice 10: yeah it is there um there's no evidence i don't think there's any evidence that it's over the

[1:50:04] Voice 10: plot line and uh from bylaw anyway it's a minor concern but the one i was told that

[1:50:12] Voice 10: that is a lawful and they should get a variance permit for it but yes in my opinion there was

[1:50:19] Voice 10: no survey required uh

[1:50:21] Voice 2: for our filing okay um

[1:50:25] Voice 14: i'm just going to add one little thing thank you very

[1:50:30] Voice 14: much um i was threatened before this happened verbally threatened that this would happen

[1:50:39] Voice 14: if i reported it so just to say that i i knew

[1:50:48] Voice 14: yeah it's

[1:50:49] Voice 4: just yeah okay i i understand what you're saying thank

[1:50:52] Voice 14: you yeah it's really sad

[1:50:56] Voice 14: that it's some of this right it's a total waste of everyone's time um i have one question uh for

[1:51:05] Voice 14: the planners um i really understand the applicant's rationale particularly this letter and i i have

[1:51:12] Voice 14: to I might as well be honest right up front I actually know about this not through the applicant

[1:51:20] Voice 14: I know about this issue through another figure and so I'm well aware of what you have to go through

[1:51:28] Voice 14: with your neighbor um so you know that informs my decision as well um but what I wanted to ask

[1:51:37] Voice 14: the planner is so to issue the development variance permit how important is it i mean if you

[1:51:45] Voice 14: say that the extent of the you know the variance permit it's dependent on the property line right

[1:51:52] Voice 14: like we can't issue development variance permit unless we have appropriate information so my

[1:52:00] Voice 14: that's really my real concern because if if issuing the permit didn't have to have that

[1:52:06] Voice 14: exact information then you know knowing all of this of course i would wait for the retirement

[1:52:15] Voice 14: so i need to i just need to know that yeah i think it's the intent of the regulation like in

[1:52:22] Voice 14: the past this regulation when you know before this regulation was adopted this requirement

[1:52:27] Voice 14: for the freelancer there certainly documents you know about the marriage permits would be

[1:52:35] Voice 14: issue that we just talked about and it's then later have to be inaccurate so that's part of

[1:52:41] Voice 14: the intent of having this requirement is the clarity can i um

[1:52:51] Voice 14: yeah thank you

[1:52:53] Voice 14: there is on page 23 and there are alternatives right um a consideration that is um about

[1:53:02] Voice 14: about leaving. So just to highlight, maybe I'll point to

[1:53:08] Voice 14: planet the meat is to explain that portion of it as a factor

[1:53:11] Voice 14: that we should be able to put in the river.

[1:53:17] Voice 14: Well, some of the alternatives to get a survey. And that would

[1:53:23] Voice 14: be when we can accept what's been provided. Sandra has has

[1:53:29] Voice 14: kindly provided a sort of more detailed drawing of the

[1:53:33] Voice 14: the woodshed. It's the first time we've made it, but this was later and later than the original

[1:53:41] Voice 14: drawing that we sent after our discussion, so that we could accept this plan. And that that

[1:53:48] Voice 14: would be, if the permit's issued, that would be registered on title.

[1:53:53] Voice 5: And then another option would

[1:53:56] Voice 14: be that during the site visit, we would use our own permit available to measure for ourselves.

[1:54:04] Voice 14: um to clarify that the site plan is accurate um again we're not a qualified land surveyor so I

[1:54:11] Voice 14: don't wouldn't be able to produce an accurate survey um but that would be another way for us

[1:54:17] Voice 14: to determine okay the setback that shown on the site plan is accurate through the chair maybe not

[1:54:26] Voice 14: accurate maybe approximate just pointing out the report it would be an approximate yeah so there

[1:54:32] Voice 14: make some factors to consider if um any further development was required that development survey

[1:54:39] Voice 14: to make sure it's all um in line with the surveys of the property itself

[1:54:44] Voice 14: so this this alternative number one is providing approximate location

[1:54:51] Voice 14: it's like a good compromise it's it's a tricky issue but i think it's such a minor

[1:55:00] Voice 14: it

[1:55:00] Voice 5: isn't

[1:55:01] Voice 14: a major issue it's a it's a woodshed it is in the setback area the applicant admits it

[1:55:10] Voice 14: you didn't build it but it's there so whether it's vexatious or not i think the minor the fact

[1:55:17] Voice 14: that it's minor and and and really causing financial hardship is at this time is is not

[1:55:25] Voice 14: in the interest of this FTC department what I would want to do so I would definitely support

[1:55:31] Voice 14: that to waive the surveyors and ask staff to to go with you and just confirm the approximate

[1:55:40] Voice 14: location

[1:55:41] Voice 4: so that

[1:55:42] Voice 14: was that was funny yeah may I make a motion well

[1:55:45] Voice 4: with a chance I just want to

[1:55:46] Voice 4: to be clear um on this i mean i'm happy to hear emotion and i'm i i'm supportive of uh

[1:55:53] Voice 4: waving a bit against but you know it's interesting we have another applicant on our today's agenda

[1:56:00] Voice 4: who has gone to a lot of effort and expense to provide a survey because it's a requirement

[1:56:06] Voice 4: um and so we have to appear to be administratively fair right so we need compelling reasons for this

[1:56:14] Voice 4: i think i'd like to ask staff the fact that we've received a survey of an adjacent lot

[1:56:22] Voice 4: from the applicant of which you know i don't know what the source of this is whether this

[1:56:26] Voice 4: is publicly available available to you or not um to any other avenues than this but presumably

[1:56:34] Voice 4: we could accept the fact that there's no indication that the uh report that we don't

[1:56:41] Voice 4: know whether or not the woodshed straddles the property by which indeed we've seen that happen

[1:56:46] Voice 4: in places in fact i'm sure warren can tell us all kinds of stories i know there's one piece of

[1:56:50] Voice 4: property up on cortez island that they built an entire house on somebody else's lot because they

[1:56:56] Voice 4: never did a survey this kind of stuff does happen we seem to be conscious of that but um indeed if

[1:57:03] Voice 4: you know there's financial hardship i do actually makes me wonder whether or not there's an

[1:57:07] Voice 4: an alternative approval through the board of variance for this no thanks so don't go there um

[1:57:14] Voice 4: so um is this accessible to

[1:57:19] Voice 14: clarify my head shape um to clarify that to the chair

[1:57:22] Voice 14: financial hardship is um under the one

[1:57:26] Voice 6: of the variants

[1:57:27] Voice 14: yeah um particulars through

[1:57:29] Voice 14: through the LTC consideration, but after that it's not considered as a factor.

[1:57:36] Voice 6: Through the border variant?

[1:57:38] Voice 14: Through the LTC.

[1:57:40] Voice 14: No, no, no.

[1:57:41] Voice 4: It would have to go outside

[1:57:42] Voice 14: of the LTC

[1:57:42] Voice 4: to a border variant,

[1:57:44] Voice 4: and then they could approve it without any of that based upon that.

[1:57:50] Voice 4: But anyway,

[1:57:51] Voice 10: we've got a

[1:57:52] Voice 4: process that's in stream.

[1:57:53] Voice 4: and so the question is is that are you satisfied with the survey that we've just received here as

[1:58:02] Voice 4: indicative of and by law enforcement has also advised that he doesn't think there's a

[1:58:08] Voice 4: problem here it doesn't show how close it is but it also doesn't indicate that it's on their

[1:58:15] Voice 4: property

[1:58:15] Voice 14: yeah through the chair it's it's it's more of you know we received a survey a survey

[1:58:22] Voice 14: You know, we don't know that maybe the competition, the surveyor at this time for the survey said oh don't don't bother about surveying that part of the property we're focused on actually sure

[1:58:34] Voice 14: building on this.

[1:58:35] Voice 14: Do you know what I mean. Sure, I understand. So, they did, they do have the measurements of that line and they do show where everything is it was surveyed because it's about their home and I got that through the islands trust in the mail,

[1:58:52] Voice 14: because they had to apply for their variance and that was when they built their home so i didn't

[1:58:59] Voice 14: just get that out of the blue i got that in the mail

[1:59:01] Voice 14: from you people and the other thing i want

[1:59:05] Voice 14: to say is um when it's you've got here and i think i'm sorry i didn't do page 22 but it says

[1:59:15] Voice 14: that it could be accepted just as you people have said and then but if um there was future problems

[1:59:25] Voice 14: and i think you just said that peter that it would no longer apply but i can't see it ever

[1:59:34] Voice 14: being a future yeah

[1:59:35] Voice 4: no um if something else arrives it better be completely different

[1:59:39] Voice 4: and the ltc absolutely has the discretion to waive this based upon the story that we

[1:59:47] Voice 4: referred. And no decision of the LTC sets a precedent for any

[1:59:52] Voice 4: other. And so others will have to continue to follow through

[1:59:56] Voice 4: the normal process without making the same application.

[2:00:00] Voice 4: So I'll go back to the trustees now.

[2:00:01] Voice 4: I just wanted to be really clear on what we're doing administratively there.

[2:00:06] Voice 4: And so, trustees, what would you like to do?

[2:00:09] Voice 14: So I would like to move that the Gabriel Island Local Health Committee

[2:00:14] Voice 14: waive the requirement for a survey plan signed by a BC land surveyor

[2:00:19] Voice 14: and direct staff to proceed with Development Variance Permit Application,

[2:00:23] Voice 14: GB, DVP, 2023.3.

[2:00:27] Voice 14: All right. Thank you. Do I have a seconder?

[2:00:31] Voice 14: oh and just before a second i do support this direction but um i did want to see if we need

[2:00:39] Voice 14: to give direction to that that would go to determine the approximate location like just

[2:00:44] Voice 14: to confirm that that would

[2:00:47] Voice 4: be included that would

[2:00:48] Voice 14: be included okay process yeah that's great that's

[2:00:51] Voice 14: it okay then yeah so

[2:00:53] Voice 4: moved and seconded you wish to speak to the motion uh

[2:00:55] Voice 14: yes i i just

[2:00:57] Voice 14: wanted to make a comment about um financial hardship that's not part of our determination

[2:01:02] Voice 14: because it's a very subjective thing and i would not know that even if i did know that i wouldn't

[2:01:07] Voice 14: know that professionally or you know in this position but what i do know is whether it's in

[2:01:13] Voice 14: a riparian zone steep slope whether all the information i need is in front of me here to

[2:01:19] Voice 14: make a fair decision and i do that i feel comfortable doing that true

[2:01:24] Voice 4: and i don't disagree

[2:01:25] Voice 4: with anything you said but obviously that's anecdotal information that you have about what

[2:01:30] Voice 4: you just said it's not actually something that you've received in report so it's important to

[2:01:34] Voice 4: be sure about that but you're making a good decision or you're suggesting that you make

[2:01:38] Voice 4: a good decision particularly so uh dr alley do you have any remarks then i'll call the vote all

[2:01:44] Voice 4: those in favor so that carries unanimously there you go thank

[2:01:48] Voice 9: you well

[2:01:49] Voice 4: thank you for coming today

[2:01:51] Voice 4: and uh we look forward to seeing your application on the future agenda thank you staff for the

[2:01:56] Voice 4: support all around to help us get through that

[2:01:59] Voice 6: discussion

[2:02:00] Voice 4: we take these matters seriously

[2:02:02] Voice 4: and carefully so let's go then to eight point we'll complete it on that one let's go to

[2:02:08] Voice 4: 8.3 development oh we're at 12 30 where's the

[2:02:11] Voice 4: time go i know do you mind if we get through

[2:02:16] Voice 4: this item and

[2:02:17] Voice 14: then we'll bring it up yeah because the applicants are waiting yeah online the

[2:02:21] Voice 14: applicants are online yeah so it would be good

[2:02:24] Voice 4: for which one

[2:02:26] Voice 14: this one i've just submitted that

[2:02:28] Voice 14: paper

[2:02:29] Voice 4: gabrielle development permits 2021.4

[2:02:31] Voice 14: harris harris and barfoot

[2:02:36] Voice 2: that's me okay

[2:02:37] Voice 14: somebody online

[2:02:39] Voice 14: tony harris's first yeah

[2:02:41] Voice 2: tony's my brother

[2:02:42] Voice 4: and kevin barfoot's

[2:02:43] Voice 4: contract right

[2:02:44] Voice 14: so let's get through i think

[2:02:45] Voice 4: well if you're the owner so i would defer to you've

[2:02:49] Voice 4: seen the process that we have we'll get a staff report then your opportunity to speak um and then

[2:02:54] Voice 4: so unless we need uh questions questions answered by your brother or the contractor i would just

[2:03:01] Voice 4: defer to you as the legal owner yes right this

[2:03:04] Voice 4: application important all right so we'll turn

[2:03:07] Voice 4: under the statute. Margo, this is your day.

[2:03:09] Voice 14: Thank you, Sherlock. So, yeah, this is a report to consider a development variance

[2:03:17] Voice 14: agreement for works completed in the setback to the natural boundary of the sea, as well

[2:03:22] Voice 14: as the interior side lot line on Mudge Island at 1091 C3 Lane. The setback variances would

[2:03:29] Voice 14: apply to an existing cottage, a multi-level attached deck, an outdoor shower, a tent platform,

[2:03:36] Voice 14: platform, and an underground septic tank and pump chamber were literally in place.

[2:03:42] Voice 14: So the rationale for the variance, or approving the variance, will legalize all of these existing

[2:03:48] Voice 14: buildings and structures that I've just listed within 30 meters setback to the national boundary

[2:03:55] Voice 14: of the sea.

[2:03:55] Voice 14: So the setback requirement for Mudge Island is different than Beagle, it's a little bit,

[2:04:01] Voice 14: it's bigger, it's 30 meters from the 15.

[2:04:03] Voice 14: It will also legalize the existing tent platform within the same 30-meter setback, as well

[2:04:10] Voice 14: as within the 1.5-meter setback to the interior side lot line, so that that tent platform

[2:04:16] Voice 14: is quite close to the abuse approximately.

[2:04:19] Voice 14: Staff recommend approval of the variance for the following reasons.

[2:04:23] Voice 14: The variance is consistent with the permitted uses of the lot, granting the variance will

[2:04:28] Voice 14: not be detrimental to the national environment or public health and the applicant and owners

[2:04:33] Voice 14: have been in contact with staff once their name on first nations and the nation feels the future

[2:04:38] Voice 14: of the site has been mitigated available for any questions and yet um the applicant kevin

[2:04:47] Voice 14: bartlett should be online okay

[2:04:50] Voice 4: so um do does any of the harris's or the contractor uh wish to make

[2:04:58] Voice 4: any representation or advise us whether you agree to distribute the recommendation

[2:05:03] Voice 4: thank

[2:05:03] Voice 2: you i agree with the recommendation

[2:05:10] Voice 2: okay and that your colleagues online that they

[2:05:13] Voice 5: don't need to address us uh

[2:05:17] Voice 10: yes no i i agree

[2:05:19] Voice 10: okay thank

[2:05:20] Voice 4: you very much okay so then um trustees do you have any questions for a

[2:05:25] Voice 4: staff or the applicant just a comment what a

[2:05:27] Voice 14: great staff report um and the previous one as well it's

[2:05:33] Voice 14: it's so helpful to have a really comprehensive staff report like this thank you so much it

[2:05:40] Voice 14: i do think it's challenging because there's sort of two i guess two separate issues that are in

[2:05:47] Voice 14: this in the same development variance permit so the issue of septic and sewage disposal system

[2:05:56] Voice 14: being too close to the sea and then the siting of all the other structures so it's the letters

[2:06:07] Voice 14: that we've gotten most of them seem to be that are not in favor of this they're opposed because

[2:06:14] Voice 14: of the health concerns of the sewage system being too close to the sea the fact that it's close to

[2:06:20] Voice 14: south beach and a lot of people use that beach and i have heard from people a bunch that it is

[2:06:26] Voice 14: popular but so that's a consideration and i think it's a valid one um but it's actually it's an

[2:06:34] Voice 14: updated septic system so that's the good part right

[2:06:37] Voice 2: all engineered and everything like we

[2:06:39] Voice 2: know full engineer support submitted so

[2:06:42] Voice 14: it's not seeping into the sea right that's that and that

[2:06:46] Voice 2: may be the perception

[2:06:47] Voice 14: that's

[2:06:48] Voice 2: the that's the issue that's the perception right

[2:06:51] Voice 14: but it's definitely

[2:06:55] Voice 10: it's

[2:06:55] Voice 14: an update from a bad old system so and i'm glad to see that so yeah a couple people

[2:07:01] Voice 14: seem to want to speak so those are my

[2:07:04] Voice 14: comments because yes

[2:07:05] Voice 4: okay so i have some remarks but i

[2:07:08] Voice 4: want to defer to the planner go ahead yeah

[2:07:11] Voice 14: just to speak to the concerns of those letters yeah

[2:07:14] Voice 14: we also received another letter in support just this week i forgot to add that to my my um report

[2:07:20] Voice 14: but uh the i think one of the confirm was that the bc sewerage system regulations have a 30 meter

[2:07:28] Voice 14: setback requirement from the ocean and i i that's not actually the case so septic fields the sewerage

[2:07:36] Voice 14: system regulations require that septic systems are at least 30 meters from a well not at least 30

[2:07:44] Voice 14: meters from the gabriel sorry that the mudge island land use bylaw requires a 30 meter setback

[2:07:51] Voice 14: for any buildings or structures from the natural boundary so that's that is what that's the lgc's

[2:07:59] Voice 14: regulation inspiration but the pc tourism regulations aren't being met for this lot

[2:08:04] Voice 14: lot. You know, there was a filing by an ROWP. Okay, so it's all done according to the regulations

[2:08:11] Voice 14: and overseen by a professional. Right. That's helpful. That clarifies a lot of things.

[2:08:19] Voice 4: So my remarks were sort of along the same line is that the structure of the building

[2:08:26] Voice 4: and importantly, not the sewage system, but the septic tank is in that 30 meters that

[2:08:33] Voice 4: back from the sea which is what we're providing the permit for the septic field itself engineered

[2:08:38] Voice 4: and all the rest of it right is actually 35 meters above the setback from the sea and so

[2:08:46] Voice 4: with respect to the letters that we've received about concerns about pollution from the septic

[2:08:52] Voice 4: field that indeed does meet the provincial requirements brought broadly over and above

[2:08:59] Voice 4: and beyond it um by the fact that it's located so far up so you know i'm sure there's risk there's

[2:09:07] Voice 4: always risk that the septic tank could scale in some way and there would be leakage or spillage

[2:09:13] Voice 4: but based upon the institution and the set the materials that it's sitting on the risk of that

[2:09:18] Voice 4: is very small and unprofessional so we wish i would do want to acknowledge that we received

[2:09:25] Voice 4: say two or three letters that were concerned about those various issues but we also did receive two

[2:09:31] Voice 4: or three letters of support from neighbors and so we have to balance those accordingly

[2:09:37] Voice 4: and I would support the request so I'll turn to trustees and ask you what you'd like to do

[2:09:45] Voice 4: I'd

[2:09:46] Voice 14: like to make a motion

[2:09:46] Voice 14: No, my turn.

[2:09:48] Voice 14: Oh yeah, you owe it to me.

[2:09:50] Voice 14: Go first.

[2:09:51] Voice 14: You need to trade.

[2:09:52] Voice 14: I need to share.

[2:09:54] Voice 14: Okay, so please.

[2:09:56] Voice 14: We're ready for lunch, right?

[2:09:58] Voice 6: I

[2:09:58] Voice 14: move that the Gabriel Island Local Trust Committee approve issuance of development

[2:10:02] Voice 14: variance permit application GBP 2021 for Harris.

[2:10:08] Voice 14: I'll second that motion.

[2:10:09] Voice 4: Great.

[2:10:10] Voice 4: Do you wish to speak to your motion?

[2:10:11] Voice 4: No,

[2:10:11] Voice 14: I am very supportive of Mudge in general, and I really love hearing from people from Mudge.

[2:10:18] Voice 14: I'm really glad that we have a DGP from Mudge finding that the bylaws can be moved to work in your favor and to respect your family's home and the heritage.

[2:10:31] Voice 14: It's wonderful to be able to work together in this way.

[2:10:34] Voice 14: We have a bunch of them.

[2:10:36] Voice 14: Thank you

[2:10:37] Voice 4: for all the survey work.

[2:10:38] Voice 14: Yes.

[2:10:39] Voice 14: Yeah, that's great.

[2:10:40] Voice 4: Okay.

[2:10:41] Voice 4: Okay, so there's no further discussion, then I'll call the vote, that carries unanimously.

[2:10:47] Voice 4: So 8.4 is removed from our agenda today, and we look forward to seeing that in the future.

[2:10:54] Voice 4: And so we're going to break for lunch. It's 20 minutes to 1.

[2:10:59] Voice 4: Let's say we'll go to 10 after 1 and continue on with local community traffic. Is that all right with everybody?

[2:11:05] Voice 4: everybody? Yes. Okay. Sorry,

[2:11:07] Voice 4: Marissa, delaying you further,

[2:11:08] Voice 4: but we'll get to talk to you shortly.

[2:11:11] Voice 14: Thank you, everyone.

[2:11:13] Voice 4: I hope you all do this

[2:11:15] Voice 4: process. Thank you.

[2:11:17] Voice 14: Thank you.

[2:11:18] Voice 14: You know, I

[2:11:21] Voice 6: ought to have known, but

[2:11:23] Voice 6: you know, it's just...

[2:41:44] Voice 6: okay everybody let us uh reconvene um

[2:41:49] Voice 4: and for the folks who might be just joining us late uh

[2:41:54] Voice 4: welcome to the local trust committee uh meeting of december you know sorry you know the temper

[2:41:59] Voice 4: of the 30th we're not quite there yet we've had a busy

[2:42:02] Voice 4: morning um with um looking at applications

[2:42:06] Voice 4: lots of discussion and applications in referral comments in public and we now find us on uh

[2:42:13] Voice 4: um section nine nine point one of our agenda local trust committee uh projects and the first

[2:42:21] Voice 4: uh project on our agenda here is at nine point one oh thank you very much i'm myself lost

[2:42:31] Voice 4: so we're on page 80 of the agenda with a memorandum from there is a chadwick and so

[2:42:38] Voice 4: So if that's all right, I'll just turn to Marissa to help us with this.

[2:42:43] Voice 4: I just want to note, Marissa, I know that you were listening earlier.

[2:42:47] Voice 4: There was a conversation from a member of the public about dark skies and lighting and

[2:42:54] Voice 4: just wanting to turn our minds to thinking about where we might embrace that if those

[2:43:02] Voice 4: kinds of amendments are appropriate to this project at some point in the future, whether

[2:43:06] Voice 4: those are mining remnants to an end of ledb and whether that's in scope or not but if you could

[2:43:12] Voice 4: just turn uh your mind to that in uh what you're going to report to us here today i'll turn it over

[2:43:19] Voice 4: to you so thank you for joining us great great work that you do thanks

[2:43:23] Planner Chadwick: chair um yeah so um i

[2:43:27] Planner Chadwick: mean i can address your question immediately um the question you had about about dark skies

[2:43:33] Planner Chadwick: that'd

[2:43:34] Voice 4: be great thank you

[2:43:35] Planner Chadwick: um and i was i was um i was sort of listening listening in at the time

[2:43:41] Planner Chadwick: when that uh community member spoke um and my suggestion would be and that that community

[2:43:48] Planner Chadwick: member seemed to have a lot of expertise in the area um so i think that there there may be

[2:43:54] Planner Chadwick: opportunity for some sort of broader policies in the OCP. But I know specifically appears that

[2:44:05] Planner Chadwick: there are some land use bylaw regulations in other local governments. And so that would be

[2:44:12] Planner Chadwick: something that we could look at when we're going into looking at the LEB review. And I would

[2:44:18] Planner Chadwick: suggest to that that um community member that if they do have specific information to send it to

[2:44:25] Planner Chadwick: staff because we will put that in into the file into our file with the ocp review and uh the lub

[2:44:31] Planner Chadwick: review so that we are able to um you know be on top of it when we get to the point at which um we

[2:44:37] Planner Chadwick: can actually um start to look at it in detail okay

[2:44:41] Voice 3: well at 10.1 i

[2:44:43] Voice 4: think it is on our agenda that we

[2:44:46] Voice 4: do have that correspondence so maybe there's further information that could be submitted as

[2:44:50] Voice 4: well so how do we make sure we don't lose sight of it as we move through this program yeah

[2:44:56] Planner Chadwick: so we have

[2:44:57] Planner Chadwick: working files as we're working through our projects and so we can ensure we we can make

[2:45:01] Planner Chadwick: sure that we've got a sort of so under our um ocp review topics we've got folders well we can make

[2:45:08] Planner Chadwick: sure that we've got a folder that speaks that you know that addresses that topic and

[2:45:14] Voice 6: pop that

[2:45:15] Planner Chadwick: correspondence in there and again if the community member would like to send any additional information

[2:45:19] Planner Chadwick: to staff um we will we will be happy to take that and uh and put it into the folder so that it's

[2:45:25] Planner Chadwick: easy access yeah and

[2:45:27] Planner Chadwick: the community members still in

[2:45:28] Voice 4: the audience initially heard that message and

[2:45:30] Voice 4: nodding and so we look forward to that evolving over time so why

[2:45:34] Voice 3: don't you continue on then with

[2:45:36] Voice 3: what you uh wanted to talk to us about today community engagement yeah

[2:45:41] Planner Chadwick: so we had our application

[2:45:44] Planner Chadwick: process that was open for the community-led engagement process so um that was where we

[2:45:51] Planner Chadwick: had uh some we had money available to support um community members who wanted to host events

[2:45:59] Planner Chadwick: um and we had quite a impressive um number of of applicants um

[2:46:07] Voice 14: there you go

[2:46:09] Planner Chadwick: Oh,

[2:46:09] Voice 14: why a

[2:46:11] Planner Chadwick: wide variety of topics. I had the chance to speak to some of them. And well, as you all know, like, very, you know, very active and passionate folks that have some really good ideas around how they want to engage the community. So it's, you know, this is all a bit of an experiment for us. We've never done anything like this in the Islands Trust.

[2:46:33] Planner Chadwick: but it's looking, you know, we have like, you know, staff are feeling pretty confident about

[2:46:38] Planner Chadwick: the process, just seeing the kind of, you know, the caliber of applications that we got

[2:46:45] Planner Chadwick: and the kind of enthusiasm that's out there. So the memo that you have before you identifies

[2:46:50] Planner Chadwick: the folks that have, that are receiving funding. So all of the, all of the applicants that we

[2:46:59] Planner Chadwick: received were um have received uh some amount of funding um so that's it's nice not to have to turn

[2:47:08] Planner Chadwick: anybody away um they're all they're all um a good good ones so um you can see you can see the people

[2:47:16] Planner Chadwick: the names in front of you there so it's it's over a dozen i think it's about 15 there i did count

[2:47:21] Planner Chadwick: um it was also pointed out um to us by community members that uh you know maybe there are some

[2:47:28] Planner Chadwick: people that aren't being captured by this process which is we didn't expect that everybody would be

[2:47:32] Planner Chadwick: captured through this process um and staff are actually making some efforts to reach out to

[2:47:37] Planner Chadwick: um some of the gaps that that um kind of are are sort of clear to us so we uh we're looking at a

[2:47:44] Planner Chadwick: process which will engage um um uh some children teens uh seniors um um uh one of our staff members

[2:47:58] Planner Chadwick: we'll we'll visit the the is it the soup kitchen the food bank or

[2:48:06] Planner Chadwick: whatever whatever it's called

[2:48:07] Planner Chadwick: yeah so so yeah so Chloe our assistant planner is very engaged in the community so is going to

[2:48:16] Planner Chadwick: to help us with reaching some of those other groups in this visioning process so that's

[2:48:20] Planner Chadwick: that's that's also very exciting yeah so we've we're also working on some communications

[2:48:28] Planner Chadwick: We have the intention to do some video communications on some very specific questions, like what is a visioning process, for example?

[2:48:40] Planner Chadwick: What is an OCP? What is a land use bylaw?

[2:48:44] Planner Chadwick: So just some of the questions that people might have so that when we get to engaging further,

[2:48:50] Planner Chadwick: further, you know, folks will have an opportunity to, you know, watch a small video so that

[2:48:56] Planner Chadwick: they're aware of the things that we're talking about and how they can become engaged.

[2:49:01] Planner Chadwick: And I will remind everybody that you can visit the project page to get updated information.

[2:49:09] Planner Chadwick: You can also visit the project page to participate in the survey, which is quite straightforward.

[2:49:14] Planner Chadwick: We figured it's about a maximum 10-minute effort, depending on how detailed you want

[2:49:20] Planner Chadwick: to get um and there's also an opportunity to if if you want to do a group and you want to do a group

[2:49:26] Planner Chadwick: engagement process on your own we've also made the group feedback form available on the website

[2:49:33] Planner Chadwick: and you should be receiving in the gabriella sounder postcards which will have a qr code

[2:49:39] Planner Chadwick: so that'll help you go straight to the um the website and access those surveys so

[2:49:47] Planner Chadwick: So, yeah, so that's all I have to say, really, on the engagement process, and that's really the biggest part of the update for the OCP at this point in time.

[2:49:57] Planner Chadwick: We did have a meeting with our senior freshwater specialist, William Shoba, and I know the trustee spoke to that, so that was a useful and valuable use of time.

[2:50:13] Planner Chadwick: that the water balance will be, will provide us with some significant information.

[2:50:21] Planner Chadwick: And I know that Senior Freshwater Specialist Shoba will be reaching out to that member who was speaking earlier.

[2:50:31] Planner Chadwick: We were having a little bit of a chat behind the scenes at the time.

[2:50:35] Planner Chadwick: So absolutely it sounds like there's some expertise on the ground.

[2:50:42] Planner Chadwick: so we will be taking a full advantage of that. I'll just leave it open to questions you might

[2:50:49] Planner Chadwick: have about the process.

[2:50:52] Voice 6: Any questions for Brielle?

[2:50:56] Voice 14: I don't have questions for once.

[2:50:59] Voice 14: I just want to commend staff. It's been an incredible experience to work with some very

[2:51:06] Voice 14: skilled and innovative people on this project. You, Nerissa, have brought so much to the table

[2:51:13] Voice 14: and i'm super grateful and then we have chloe straw a member of this community working for

[2:51:18] Voice 14: the island stress now so as she she's a planning assistant and so that's just been like magic

[2:51:24] Voice 14: and then the communication materials i don't know if you've seen the website but

[2:51:28] Voice 14: it's beautiful everything is laid out um the group feedback form looks great and then staff has been

[2:51:35] Voice 14: very responsive to trustees every time we have a suggestion or can we can we look at this and even

[2:51:41] Voice 14: and APC members um I know reached out um it's just been great and I can't say enough um

[2:51:49] Voice 14: my gratitude and thanks the community is really excited about this and like I just posted this

[2:51:55] Voice 14: morning about the little list of groups and everyone's like yay we all get to have um their

[2:52:00] Voice 14: own discussion about yeah so it's community ownership that I think is really selling this

[2:52:05] Voice 14: project that everyone feels part of the process and and that's very important for Gabriel and

[2:52:11] Voice 14: so thanks that's it yeah i know i'll make a real quick comment to um planner chadwick about the

[2:52:18] Voice 14: fellow who was here this morning he's actually a member of the climate 12 12 12 which is under

[2:52:24] Voice 14: sustainable gabriola he's a member of the water group and i believe there are six of them and

[2:52:29] Voice 14: they're a gung-ho to help us with this work so that's just great yeah i think the focus groups

[2:52:35] Voice 14: groups are going to really emerge out of the themes that have been already identified.

[2:52:41] Voice 14: Ecosystem restoration, preservation for protection, it's all laid out on the website, but I can

[2:52:48] Voice 14: see this really coming together. Yeah, strong, strong support. Cool, good work.

[2:52:57] Planner Chadwick: That's great. I'm just going to throw my shout out to Morgana, who are, I know you mentioned

[2:53:04] Planner Chadwick: communications but you didn't mention her name and i i think uh i think she's definitely worth

[2:53:08] Planner Chadwick: being shout out to several times because um we are extremely lucky to have her um and she's done

[2:53:15] Planner Chadwick: a phenomenal job um and what's really cool is that um you know gabriela here is paving the way for

[2:53:22] Planner Chadwick: other um for other ltcs so um you're already a leader um in terms of this engagement process um

[2:53:31] Planner Chadwick: And, you know, like I say, staff are looking pretty, it's looking pretty, is pretty excited about this process. It's a new process. We were all uncertain how we'd move into it. And still, we're still going to have to navigate things as we go along, because we're not working with any other type of models. So, but the community has been great. So, yeah, looking forward to moving forward.

[2:53:54] Voice 4: This is so great.

[2:53:58] Voice 4: So I just figured out that I was working on the draft agenda, which is why there's a page

[2:54:03] Voice 4: number.

[2:54:03] Voice 4: Because there is a page number.

[2:54:04] Voice 4: Oh, no.

[2:54:05] Voice 4: So if I missed anything, I apologize, but help me stay on track.

[2:54:11] Voice 4: Perfect.

[2:54:12] Voice 4: Excellent.

[2:54:12] Voice 4: So I got that figured out.

[2:54:14] Voice 4: So, Nerissa, thank you very much.

[2:54:15] Voice 4: So 9.1, the memorandum for the engagement events, and 9.2, overall visioning and the OCPOEB review.

[2:54:26] Voice 4: Have you covered as much of that as you want to today?

[2:54:31] Planner Chadwick: Yeah, yeah, unless there's any other questions, because really, you know, where we are at is just the engagement process moving through that.

[2:54:38] Planner Chadwick: Okay, that's great.

[2:54:39] Voice 14: just a question about timeline um i wanted to go back to so project initiation engagement

[2:54:48] Voice 14: and the vision document so this is what we're going to be looking to create in march to may

[2:54:56] Voice 14: um engagement just remind me of the dates again when we're going to get um the groups have to

[2:55:03] Voice 14: submit their feedback just to see that yeah

[2:55:06] Planner Chadwick: so i think we're um and i think i think we were making

[2:55:09] Planner Chadwick: some amendments to what was on the website because it wasn't um correct um so february 1st is going

[2:55:15] Planner Chadwick: to be um the deadline for the surveys and for the group feedback it was going to be february

[2:55:22] Planner Chadwick: 1st but we've extended that to march 1st so um so that'll allow us to um to put all the information

[2:55:29] Planner Chadwick: we put we got we received from the survey piece together through the month of march and then um

[2:55:35] Planner Chadwick: And then through the month of February, and then through March, we can start putting together the information that we received from the group's feedback.

[2:55:42] Planner Chadwick: And then by April, the plan is to have a community meeting to bring it all together.

[2:55:50] Voice 14: And

[2:55:51] Planner Chadwick: then you've allocated money in your, and hopefully it'll be supported by Trust Council in your budget for 2024-25 for us to put together a document.

[2:56:02] Planner Chadwick: That'll be sort of what we heard from the process document.

[2:56:07] Voice 14: I can make one further comment.

[2:56:10] Voice 14: So, just because this is our last meeting before the holidays.

[2:56:16] Voice 14: I am pleased to see or to hear that the sounder postcard will be coming out in this sort of postcard will be coming out in the sounder because that's going to sit on people's tables so people who have vacation and secondary homes will probably be captured

[2:56:31] Voice 14: structured and able to participate so that was an early concern that the APC had expressed that

[2:56:36] Voice 14: folks who don't live here full time may not have the opportunity to participate so we are mindful

[2:56:43] Voice 14: of that and I know staff has been responsive and trying to get the information out for at

[2:56:48] Voice 14: least this holiday season because a lot of people do return to Gabriola and so they'll pick up the

[2:56:54] Voice 14: sounder and be able to engage so that's a good bit very

[2:57:01] Voice 4: good so that concludes that section right

[2:57:05] Voice 4: all right so um this leads us to correspondence and indeed we had some correspondence from uh

[2:57:11] Voice 4: mr hall here regarding dark sky and um we've received that for information and staff have

[2:57:18] Voice 4: committed to including that in our uh projects list kind of thing when we when we start doing

[2:57:24] Voice 4: the ocp so that's uh terrific so thank you for

[2:57:26] Voice 4: bringing to our attention thank you peter i'm

[2:57:29] Voice 4: going to go to uh new business now and i have 11.2 on my draft agenda i'm assuming that's their goal

[2:57:35] Voice 4: because not on the new agenda it will only be 11.1 the

[2:57:39] Voice 14: chair that's right 11 there's just one

[2:57:41] Voice 14: uh 11.1 and we've asked if we can add 11.2 as a new motion yeah

[2:57:48] Voice 4: so um so indeed we've got the

[2:57:51] Voice 4: advisory planning commission housing advisory planning commission regular schedule meeting

[2:57:56] Voice 4: times is around 0.1 just evening sorry page 85. 80. of the published yes that's correct 85.

[2:58:05] Voice 4: no trustee so you brought this for discussion i

[2:58:10] Voice 14: did um i was going to suggest that the advisory

[2:58:15] Voice 14: planning commission and all the advisory planning commissions under the ages of the lcc

[2:58:20] Voice 14: see um determine amongst themselves a regular meeting day and time every month and if they do

[2:58:29] Voice 14: not have any referrals to to look at then that's fine they they just forego the meeting the reason

[2:58:35] Voice 14: for that is i have seen how much time it takes for doodles to go around and everybody figure out

[2:58:43] Voice 14: what time of day they might be available and then they don't show up anyway at the last minute

[2:58:47] Voice 14: how much time that takes for the staff to organize and there's been a couple of cases in the last

[2:58:53] Voice 14: year where it's all that doodle pool's gone on and then they don't they don't meet in time for

[2:59:00] Voice 14: us to get their referral anyway because it takes too long for them to figure out when they want to

[2:59:04] Voice 14: meet and when they can meet so um in the olden days i was on an apc and i was a trustee with

[2:59:13] Voice 14: probably five or six different apcs at the time all of those apcs had a specific evening and um

[2:59:23] Voice 14: time

[2:59:23] Voice 6: and

[2:59:24] Voice 14: if you couldn't make the meeting you let your fellow apc members know and you

[2:59:29] Voice 14: you submitted a written something or whatever the referral was and it went really really well

[2:59:36] Voice 14: And I suggest that we let all of our APCs go back to that for the sake of their own efficiency and the efficiency of our STEM.

[2:59:49] Voice 6: Okay.

[2:59:50] Voice 6: It strikes me that

[2:59:51] Voice 5: Gabriel is unique

[2:59:54] Voice 6: in

[2:59:55] Voice 4: this practice because he's not the same one.

[3:00:00] Voice 14: what they don't do they they don't do much and have a bylaw that will that

[3:00:07] Voice 14: is followed for procedures and that sort of thing um but as to how the uh apcs are reached out to

[3:00:16] Voice 14: but it would be nice i mean if that's something that is found to work

[3:00:23] Voice 14: here with this with just the agency group right

[3:00:27] Voice 4: so do you have a recommendation how we might address

[3:00:29] Voice 4: this and then either

[3:00:31] Voice 4: trust the age of that what

[3:00:32] Voice 14: a quick question to um planning manager jamra

[3:00:35] Voice 14: do we have examples from other ltcs um and uh the um you know the abc bylaw do other ltcs have in

[3:00:44] Voice 14: their abc bylaw uh the fact that this is how you meet like you need to decide at your first meeting

[3:00:53] Voice 14: when you're going to have your meetings you're the chair that is something that's part of

[3:00:58] Voice 14: that's discussed at the orientation because the terms of reference is established or

[3:01:03] Voice 14: created with the apc group the members and they agree to help them in times

[3:01:13] Voice 14: anything to be shared and how that's going to be cared and so we'll agree to

[3:01:17] Voice 14: at that very first meeting and that will help the business flow so yes there is a way to do that

[3:01:26] Voice 14: good so

[3:01:27] Voice 4: what we would need to do then is make an amendment to bylaw 296 and we want to be more

[3:01:31] Voice 4: productive yes and less important through

[3:01:37] Voice 14: the chair um that's a it's an administrative step

[3:01:41] Voice 14: that that can continue to happen even with the bond as they are okay

[3:01:46] Voice 14: so again may not need to

[3:01:49] Voice 14: be more prescriptive and the other factor would be more systemic is that it doesn't leave you any

[3:01:56] Voice 14: room or use something else if that works for the next future apcs so i have another question i

[3:02:03] Voice 14: would like this to apply to all apcs whether it be housing transportation just regular or whatever

[3:02:09] Voice 14: So, and now's a good time because we are actually going to be appointing some new ABC members later in the meeting.

[3:02:18] Voice 14: So what's the

[3:02:20] Voice 14: the chair um so a way to schedule regularly scheduled meetings is um to have that discussion

[3:02:30] Voice 14: as part of i think the oc project when we're talking about being referred to we can identify

[3:02:39] Voice 14: for this project let's make sure that there's some scheduled meetings that happen as part of

[3:02:43] Voice 14: the terms of reference, for example, the bylaw will offer the framework for that to occur,

[3:02:50] Voice 14: and we can identify those specific aspects for a project.

[3:02:55] Voice 4: This bylaw provides you the framework to go that path.

[3:03:00] Voice 14: So we can identify it through the conversations. So when a nurse brings up, for example, an update

[3:03:08] Voice 14: on a project you can talk about for example hey let's make sure that there's regularly scheduled

[3:03:15] Voice 14: meetings as part of this um the reason we're referring when the apc set up the transfer

[3:03:24] Voice 14: that's that's one way okay i want

[3:03:26] Voice 14: it to happen like right away before i don't think it should

[3:03:29] Voice 14: wait until we talk about mcp discussions within the way it worked for decades this is certainly

[3:03:36] Voice 14: the way it works for other APCs and other local test areas and if it's simply a matter of

[3:03:44] Voice 14: whatever whenever you said Planner Jamarat not having to make a motion I mean I think notice

[3:03:52] Voice 14: should go out to the APC the HAPC whatever other APCs we partner that you need to decide at your

[3:04:01] Voice 14: your next meeting or your first meeting, when you will meet and what time you will meet.

[3:04:07] Voice 14: I'm sorry, but I actually don't really agree with the principle because I see that APCs is meant to

[3:04:16] Voice 14: be a diverse representative of the community and how they gather and when is going to be responsive

[3:04:23] Voice 14: to who is in that group. And for us to say that you have to set up regularly scheduled meetings,

[3:04:29] Voice 14: I think it's a little bit beyond where we want to stretch because we're not in that group.

[3:04:36] Voice 14: Some of them are going to be working people. Some of them are going to be constrained with different issues.

[3:04:43] Voice 14: And maybe that's why they decide for some flexibility.

[3:04:47] Voice 14: I just don't think we can prescribe that. I think we can request it.

[3:04:52] Voice 14: I think we could say the LTC would love to have your meeting scheduled for the year.

[3:04:58] Voice 14: the public knows um but to require it i think is is tough in this day and age people do need

[3:05:08] Voice 14: the flexibility and then that's the chair's responsibility in you know in the bylaw it's

[3:05:16] Voice 14: it's up to them to decide but i think we could request it so

[3:05:22] Voice 6: i might just ask you to step back

[3:05:24] Voice 4: a little bit right because i think and gabrielle uh there was a word used earlier today to describe

[3:05:31] Voice 4: that Gabriela certainly is a large island like South Spring but not a small island like

[3:05:38] Voice 4: Thetis and so you have the dynamics here are different but my understanding of APCs is

[3:05:45] Voice 4: that when there's a referral made as infrequently as they might be on some islands

[3:05:49] Voice 6: then the

[3:05:51] Voice 4: APC is advised and they have 30 days to respond and then they schedule a meeting based upon

[3:05:56] Voice 4: upon the referral frequency.

[3:05:58] Voice 4: And so, I know this conversation has come up before

[3:06:02] Voice 4: on like probably Penders, the other island

[3:06:04] Voice 4: where there's more frequency of referrals than any other.

[3:06:08] Voice 4: And they have scheduled regular meetings

[3:06:10] Voice 4: and then they simply cancel them

[3:06:11] Voice 4: if they don't get referrals.

[3:06:12] Voice 4: That may or may not be the case here.

[3:06:14] Voice 4: And I think maybe that's what you're hinting about.

[3:06:16] Voice 4: But it is a supply and demand kind of an issue.

[3:06:20] Voice 4: You have a referral, you guys better have a meeting

[3:06:22] Voice 4: and we want the response back.

[3:06:23] Voice 4: And sometimes it does get messy

[3:06:24] Voice 4: seat because they can't meet and then 30 days expires and we haven't got the advice that we

[3:06:30] Voice 4: need. So what I think I'm hearing is, and there's an orientation for an LTC coming up now,

[3:06:42] Voice 4: certainly it could be suggested and it would be their choice, although it's up to whether or not

[3:06:48] Voice 4: the LTC wants to say we should have a clearly defined schedule. But during an orientation,

[3:06:55] Voice 4: i think staff based upon the wishes of the lte may say we do believe given the frequency

[3:07:01] Voice 4: of the referrals and the necessity to to administer the process that regular meetings

[3:07:08] Voice 4: would be a good idea but at the end of the day it would be up to them to the chair to decide

[3:07:13] Voice 4: whether or not that group and they would have a consensus decision-making opportunity to understand

[3:07:19] Voice 4: so does everybody want to get regularly scheduled meetings or if you want to do this google poll

[3:07:23] Voice 4: thing which yeah

[3:07:25] Voice 14: i still don't understand why it's inefficient because it's a it's a

[3:07:30] Voice 14: political with their availability you set the date otherwise can you all

[3:07:36] Voice 14: and we

[3:07:38] Voice 4: could ask your chair to do that it

[3:07:41] Voice 14: is the church actually but

[3:07:43] Voice 14: that ended up wangling in the end anyway i i know what's happened and my other concern is that if

[3:07:50] Voice 14: If you have a regularly scheduled ABC meeting every month, you could cancel if you don't

[3:07:55] Voice 14: have any of your girls.

[3:07:56] Voice 14: But it's also part of the calendar that's posted by the public.

[3:08:00] Voice 14: The public has no idea.

[3:08:02] Voice 14: I think the

[3:08:02] Voice 14: public notification part is,

[3:08:04] Voice 14: that's what I totally agree with you, that the public

[3:08:06] Voice 14: is not understanding or aware of ABC meetings and that they're open meetings and they can

[3:08:12] Voice 14: watch.

[3:08:12] Voice 14: And I, as

[3:08:13] Voice 14: a trustee, I had

[3:08:15] Voice 14: to ask the planner, when is the ABC meeting happening so I can

[3:08:19] Voice 14: get the link?

[3:08:19] Voice 14: so that there is a lack of communication to the public and i agree that it would be easier if

[3:08:25] Voice 14: there was a schedule i just don't know if we can oppose that definitely we are the local test

[3:08:32] Voice 14: committee and we can require or we can suggest to the advisory planning so so i'm looking at north

[3:08:38] Voice 14: vendors by law at its first meeting the apc shall select a regular monthly meeting day to consider

[3:08:44] Voice 14: of referrals in the event

[3:08:46] Voice 14: that no referral is received by the secretary at least seven calendar

[3:08:49] Voice 14: days then no meeting needs to be held so that's what you're looking for okay that's what went for

[3:08:54] Voice 14: i just need time to think about this and i don't know if i totally agree

[3:09:06] Voice 7: given

[3:09:06] Voice 4: everything you've heard now what would you uh recommend what direction you'd be like

[3:09:15] Voice 14: through the chair. So the DTC file doesn't have that kind of specific direction, but it does talk

[3:09:25] Voice 14: about notification being five days. The secretary has to send a notification of five days, five

[3:09:32] Voice 14: calendar days prior to each meeting and how they're notified. So it's more about that with

[3:09:38] Voice 14: members of the community by calendar days is what that is um if that's the desire that the

[3:09:45] Voice 14: otc would like to explore in amending for changing that in the bylaw that can be a direction by the

[3:09:53] Voice 14: security staff um if that's something desired to be done sooner than later we can show that

[3:10:00] Voice 14: it'll be a direction of priority in the projects list if it's something of a urgent matter though

[3:10:06] Voice 14: So, for her, we have four FCA plan projects, so we can make sure that it's in the contract for the APC group now to capture that.

[3:10:19] Voice 14: And then we think about that until this bylaws is updated every time it's referred to the APC plan.

[3:10:27] Voice 14: So those are some interim measures, but to make it a permanent change, you need to change the bylaws.

[3:10:33] Voice 14: if you want that specific detail.

[3:10:36] Voice 4: So, Susan, would it be helpful if we asked that to provide the LTC

[3:10:40] Voice 4: with options for amendments to By-law 396

[3:10:43] Voice 4: to facilitate regularly scheduled meetings?

[3:10:46] Voice 4: Not really.

[3:10:47] Voice 14: No, I know what the options are, and I know what works.

[3:10:50] Voice 14: And I forgot to mention that I talked to two previous ABC members

[3:10:54] Voice 14: who are still on ABC who said the doodles drive them crazy.

[3:10:58] Voice 14: They need to know for their own scheduling.

[3:11:01] Voice 14: They all have lives.

[3:11:03] Voice 14: need to know for their own scheduling when the abc was meeting and what time and then i just

[3:11:09] Voice 14: don't understand why the chair has not done that if that's what the group needed like that is what

[3:11:14] Voice 14: is provided because that's dependent on no no the

[3:11:18] Voice 14: chair is able to set the meeting they just haven't

[3:11:21] Voice 14: done that but they

[3:11:22] Voice 14: haven't they haven't had direction to do that and or they've been too busy

[3:11:25] Voice 14: or they've been away or whatever and i know those are the people because i've talked to them

[3:11:30] Voice 14: they need direction to do that

[3:11:32] Voice 4: oh i see so they need to adhere to the bylaw no no no

[3:11:36] Voice 14: the bylaw needs to establish how they'll need to notification of all of that so it is loose

[3:11:45] Voice 14: and flexible but the chair has not taken that taken that to mean

[3:11:50] Voice 14: there's

[3:11:51] Voice 4: so if the ltc

[3:11:53] Voice 4: that's what i'm just about taking the project if the ltd wants that abc to function in a certain

[3:11:59] Voice 4: way then indeed i think that needs to be in the bylaw and you

[3:12:02] Voice 4: need to ask for an amendment okay

[3:12:06] Voice 14: i move that the gabriel local trust committee amend bylaw number 296 regarding advisory

[3:12:14] Voice 14: planning commission to include the chair of the advisory planning commission

[3:12:23] Voice 14: at the start of each term determine with that advisory and planning commission a specific

[3:12:34] Voice 14: meeting day and time for each month a select a regular monthly date oh even better

[3:12:44] Voice 14: yes sorry

[3:12:45] Voice 14: so darling just just copy the north fender bylaw north fender bylaw number c at its first meeting

[3:12:53] Voice 14: The APC shall select regular monthly meeting day and time and time to consider referrals, and then D in the event that no referrals secretary of the sub calendar days part of the day of the next regular meeting the nominee

[3:13:08] Voice 14: need to be held.

[3:13:09] Voice 14: So basically North Pender by law.

[3:13:12] Voice 14: uh whatever to whatever yeah you

[3:13:18] Voice 14: know i don't

[3:13:19] Voice 14: know if you need to even come with me

[3:13:21] Voice 4: i'm reluctant

[3:13:22] Voice 4: to be prescriptive about what the word is sure it gets planted that we can just ask for

[3:13:28] Voice 4: the bylaw to be amended same thing include regulation schedule yes period and then staff

[3:13:36] Voice 4: will come up with the best wording for that and may look like the thing

[3:13:41] Voice 14: thank you yeah okay here

[3:13:42] Voice 14: if i made my better not my suggestion was going to be to request staff to bring back that amendment

[3:13:53] Voice 4: okay so

[3:13:54] Voice 4: i don't think they have that second yet so you want to try that again just to make sure

[3:13:59] Voice 4: or maybe lisa did you manage to capture it no it

[3:14:01] Voice 4: is yeah and

[3:14:04] Voice 14: i need to ask planner jamra i

[3:14:06] Voice 14: want to be absolutely clear you're not going to wait for the ocp review to do this we're going

[3:14:11] Voice 14: to do this now right we need

[3:14:12] Voice 14: to change our projects the resolution on the floor is to request

[3:14:20] Voice 14: a change to this amendment yeah and that's and it's going to be in the fall of action

[3:14:27] Voice 14: was i can follow

[3:14:28] Voice 14: with you how quickly that can happen um you're going to say this is

[3:14:34] Voice 14: like not priority yeah it seems like a simple one yeah it takes time so to follow with your

[3:14:42] Voice 14: the attempt it could be have a second resolution to uh request that at the first meeting of the

[3:14:49] Voice 14: the new apc that is communicated that the preference the ltc is that they set regular

[3:15:03] Voice 14: So let's

[3:15:04] Voice 7: get the one thing get the second thing it's a separate motion and we'll proceed.

[3:15:08] Voice 14: We better let Lisa know what the first one is.

[3:15:10] Voice 4: Well, let Lisa know what the first motion is.

[3:15:14] Voice 4: I

[3:15:14] Voice 14: move that the Gabriela Island Local Trust Committee request

[3:15:22] Voice 5: staff to

[3:15:25] Voice 14: suggest, I don't know, I'm sorry, that's all right.

[3:15:31] Voice 14: request staff to amend the gabriel island trust committee bylaw number 296

[3:15:40] Voice 4: so i would just say

[3:15:41] Voice 14: prepare amendments okay prepare a man yeah so that bylaw 296 includes advisory planning commissions

[3:15:55] Voice 14: set a regular monthly day

[3:16:00] Voice 5: and time for their meetings.

[3:16:09] Voice 14: The Gabriel Island Local Trust Committee requests staff

[3:16:12] Voice 14: to prepare an amendment to Bylaw No. 296

[3:16:16] Voice 14: to include the Advisory Planning Commission

[3:16:18] Voice 14: set a regular monthly day and time for their meetings.

[3:16:23] Voice 14: Thank you.

[3:16:23] Voice 14: I support the intent of the motion, but not the action.

[3:16:29] Voice 14: I'm sorry.

[3:16:29] Voice 14: Sorry, because I think it adds more to staff work and it does preclude flexibility.

[3:16:35] Voice 4: So I'm going to second the motion.

[3:16:39] Voice 4: And do you wish to speak further to your motion?

[3:16:41] Voice 4: Sorry.

[3:16:42] Voice 14: No, I just want it to happen.

[3:16:44] Voice 4: So do you want to speak to the motion?

[3:16:46] Voice 14: I think, yes, I think we can do what Trustee Yates wants through direction to the APC,

[3:16:55] Voice 14: through the orientation of the new APC that's coming up.

[3:16:59] Voice 14: and this is number two supply a a wish this is our desire and we need to get the work done and

[3:17:07] Voice 14: we need to hear from you so i just don't think amending the bylaw is a piece of work that we

[3:17:12] Voice 14: need to focus on and so i will not be supporting the motion i'm sorry okay

[3:17:16] Voice 4: so i'm going to support

[3:17:18] Voice 4: the motion because it's a process we're actually not determining it we're just going to see what

[3:17:22] Voice 4: the language would be in the bylaw and we can reflect on it in the intermediate time and

[3:17:27] Voice 4: determine whether or not and maybe even by then we might get some feedback from the apc that goes

[3:17:31] Voice 4: hey this is really a great idea or not so let's just see how that unfolds but i'm looking forward

[3:17:37] Voice 4: to the second motion yeah um but i'll second the first motion and so i'll ask you to any

[3:17:43] Voice 4: further discussion all this in favor two in favor opposed one opposed that doesn't care

[3:17:49] Voice 4: so you've got that so let's start watching perfect

[3:17:53] Voice 14: toby i move that the general committee

[3:17:57] Voice 14: directs down at the orientation of the new apc body to

[3:18:12] Voice 14: communicate the requests of the ltc that they schedule regular monthly meetings and times

[3:18:24] Voice 14: So that notice could be provided to trustees and

[3:18:27] Voice 5: the public for

[3:18:31] Voice 6: the duration of their term.

[3:18:35] Voice 14: But just a grammatical thing, that they would refer to the LPC in this, because you've just said LPC and then that they, so.

[3:18:43] Voice 14: Okay.

[3:18:43] Voice 14: You better just say APC.

[3:18:44] Voice 14: The APC.

[3:18:46] Voice 14: Yeah.

[3:18:48] Voice 14: So communicating

[3:18:49] Voice 14: to the APC that we want to see regular meeting schedules.

[3:18:55] Voice 14: I can read it back when I have it.

[3:18:56] Voice 14: that's a good idea smooth with the gabriel island local trust committee direct staff have the

[3:19:02] Voice 14: orientation of the new advisory planning commission body communicate the request of the local trust

[3:19:07] Voice 14: committee that the apc schedule regular monthly meetings and times so that notice can be provided

[3:19:14] Voice 14: to the trustees and the public for the duration of their job sounds

[3:19:18] Voice 6: good and

[3:19:19] Voice 4: seconded by a colleague

[3:19:21] Voice 4: uh and uh is there any further discussion from anybody although it's okay

[3:19:31] Voice 14: sorry now

[3:19:32] Voice 4: you know i can't help but think if we prefer this to the apc oh yeah

[3:19:40] Voice 14: the intent of the first one also includes any advisory planning commissions like we

[3:19:44] Voice 14: didn't have a new one coming on board but we will have others we'll see how it works yeah okay

[3:19:49] Voice 4: i'm

[3:19:51] Voice 4: to move us along so that was 11.1 does that include that item excellent so then 11.2 now

[3:19:58] Voice 4: um is with regard to a development permit extension that was in receive information staff

[3:20:04] Voice 4: have crafted a motion i'm going to ask lisa to read it out and then i'm going to ask one of you

[3:20:10] Voice 4: to move it

[3:20:11] Voice 14: can i wait just till i get there where what we're still under new business

[3:20:17] Voice 14: this, but we're making space for a new motion. Thank you.

[3:20:22] Voice 14: I'm

[3:20:22] Voice 14: based

[3:20:22] Voice 4: on your submission.

[3:20:24] Voice 14: Join the public.

[3:20:26] Voice 14: Right, right, right. Thank you. So

[3:20:28] Voice 14: that they give you a local trustee request staff to

[3:20:31] Voice 14: proceed with processing application. gb r c 202 2.1

[3:20:38] Ali enterprises for

[3:20:39] Voice 14: local trustee consideration of next

[3:20:42] Voice 14: steps.

[3:20:44] Voice 14: I will move that. Okay, so we'll second this

[3:20:49] Voice 14: we can discuss it yeah okay

[3:20:50] Voice 4: um who who has any questions who would like to discuss so i gathered

[3:20:55] Voice 14: that we did get the information on time by before the november 30 deadline but we didn't actually

[3:21:01] Voice 14: get it into this package on time because it came in very late sorry the chair that's correct so

[3:21:07] Voice 14: um planner to file planners next there's documentation received it will allow her

[3:21:15] Voice 14: and this extension will allow our time to review the information for analysis

[3:21:19] Voice 14: to bring this report back to the LTT. And that's why it's on a specific day.

[3:21:25] Voice 14: Oh okay so we're not providing an extension we're just saying it's providing an extension

[3:21:30] Voice 14: to clarify spreading an extension but not a specific time frame because that's it's too

[3:21:37] Voice 14: restricted to a cabinet that

[3:21:40] Voice 4: carries that's beautiful thank you for your help on that

[3:21:49] um i do

[3:21:50] Voice 4: believe i'm just going to go back to my other agenda here just to make sure but i believe

[3:21:54] Voice 4: now we are on uh reports new business done yeah we are now on reports and for the most part these

[3:22:03] Voice 4: are for information so trust conservancy report we don't have anything in the agenda oh but we could

[3:22:09] Voice 4: speak

[3:22:09] Voice 14: to that does

[3:22:10] Voice 4: either of the members of the island's trust conservancy have any remarks that

[3:22:17] Voice 4: they would make like to make with respect for their previous meetings make

[3:22:21] Voice 14: them brief we're

[3:22:21] Voice 14: good yeah very brief um so we did have a wholesome islands trust conservancy meeting a couple of

[3:22:28] Voice 14: weeks ago on zoom and um we are not finished with the elder cedar uh surely nature reserve

[3:22:38] Voice 14: toby and i are both and and so is actually so are other members of the islands trust

[3:22:44] Voice 14: conservancy all the board members who were at that meeting um there was one board member missing but

[3:22:49] Voice 14: we are all very concerned that a lot of time has been spent on litigation concerns and all we

[3:22:57] Voice 14: really want is for that nature reserve to be treated in the nature reserve with proper signage

[3:23:06] Voice 14: so i'm going to be quite blank here we are still talking to staff about that

[3:23:13] Voice 14: because not a week goes by but i don't hear from someone about what about all those trees

[3:23:19] Voice 14: that were cut you know and i can make excuses and i can but i'm not going to do that we need

[3:23:27] Voice 14: a new management plan for that nature reserve and it's fortunate that we are both on the islands

[3:23:33] Voice 14: trust conservancy but also the other board members really get it so they're very supportive yeah we

[3:23:41] Voice 14: are challenged with um yeah the lack of manager kate emmings um and so far yeah we and that's why

[3:23:50] Voice 14: conservancy reports are not appearing right on our agendas so this is why we do need to report

[3:23:55] Voice 14: back out because we just don't have the reporting from staff um and this so this issue has been

[3:24:02] Voice 14: pushed back from may june well it's may so it's been may and so we're still waiting for the

[3:24:08] Voice 14: discussion on a revised management plan the discussion so far as you said has been about

[3:24:13] Voice 14: litigation potential and all of that which is not the direction we're thinking or wanting to go so

[3:24:20] So

[3:24:20] Voice 14: it's been challenging, and staff capacity is really just where we're at right now.

[3:24:26] Voice 14: So there's been other positive things, but I hope to keep it brief.

[3:24:30] Voice 14: Many, many positive things, but concerning Gabriel and that one, yeah.

[3:24:35] Voice 4: Okay, well, that's good information.

[3:24:37] Voice 4: I don't want to dwell on it so much here, other than recognizing your concerns as Gabriela trustees.

[3:24:47] Voice 4: But clearly, there's some capacity issues at the Conservancy, and I don't think we want to, I had a word in my head earlier, we want to respect that space, and so I know that we can look forward to that in a timely fashion, and sometimes it's challenging.

[3:25:06] Voice 4: in

[3:25:07] Voice 14: our in our trust council um package there's a really good report out of the sort of second

[3:25:14] Voice 14: quarter third quarter activities of

[3:25:16] Voice 14: the conservancy so members of i have been directing members of the

[3:25:19] Voice 14: public to to read that sort of on what's been happening okay thank you for that update

[3:25:25] Voice 4: both of

[3:25:27] Voice 4: you um so applications report dated november the 22nd and that's to establish that up to date here

[3:25:35] Voice 4: anything you want to add to that or trustees for questions just

[3:25:43] Voice 14: um nothing to afro okay

[3:25:46] Voice 4: trustees any questions on any applications no okay thank you so we'll

[3:25:51] Voice 4: receive that for information trustee local expense report uh for september 2023 um questions need to

[3:25:58] Voice 4: be directed for the actual planning staff but uh so we just received that information thank you

[3:26:03] Voice 4: um adopted policies and standing resolutions are there any changes you'd like to make otherwise

[3:26:09] Voice 4: you just receive that information perfect no

[3:26:13] Voice 14: i'm hoping that that list will shorten when we get into

[3:26:15] Voice 14: the ocp review wouldn't

[3:26:17] Voice 4: it be lovely yeah local trust committee web page um unless there's

[3:26:23] Voice 4: something specific you want to change i will acknowledge that the changes to the ocp page

[3:26:29] Voice 4: pages pages really does look terrific so

[3:26:32] Voice 4: that's uh important that's good and

[3:26:35] Voice 14: i have to thank

[3:26:36] Voice 14: my fellow trustee elliot for that i have no skills in that area whatsoever

[3:26:42] Voice 4: it'd be good skills not to have actually

[3:26:44] Voice 14: marissa was right uh the communications person and and actually this speaks to the

[3:26:49] Voice 14: the need for a full-time communications person at the adams trust is when when she does the work

[3:26:55] Voice 14: yeah it's amazing yeah and and so yeah oh my goodness it's so good it is

[3:27:00] Voice 4: beautiful so yeah

[3:27:02] Voice 4: website looking good moving along uh 4.6 climate change action update do we have anything there

[3:27:10] Voice 4: we'll just move on for today yeah

[3:27:12] Voice 14: you know i would just like to say that every single application

[3:27:16] Voice 14: um that we consider it now does include trying climate change consideration which is a really

[3:27:23] Voice 14: good thing because that as long as long as well as reconciliation should be underpinning all decisions

[3:27:30] Voice 14: well

[3:27:31] Voice 4: you know i want to say something that i think that came up at executive committee actually

[3:27:35] Voice 4: toby maybe he might remember better than i but the question did arise what have we done since

[3:27:41] Voice 4: the climate emergency declaration and one of the responses is that all of that i think you can agree

[3:27:48] Voice 4: with that look at everything we need to go back and forth and so it is happening in in

[3:27:55] Voice 4: context to

[3:27:57] Voice 4: what the output is and what we can it's

[3:27:59] Voice 14: not a program but it is a lens that is

[3:28:02] Voice 14: applied to the

[3:28:03] Voice 14: work yeah but i think we do need to work on a program and that's that's what executive is

[3:28:08] Voice 14: pondering and we're trying to bring it back for yeah probably march to council good um yeah great

[3:28:15] Voice 4: Right. And then, as you know, William Shulman identified it as fundamental in our work.

[3:28:20] Voice 14: And I'm really in parallel

[3:28:21] Voice 4: with reconciliation.

[3:28:23] Voice 4: So that's great. OK. First Nations Relationship Building.

[3:28:28] Voice 4: Toby, I think you wanted to say something in this section.

[3:28:31] Voice 14: Through the chair, I think so. And yeah, I would.

[3:28:34] Voice 14: Oh, you have some.

[3:28:35] Voice 14: After. But you go first.

[3:28:36] Voice 14: Yeah,

[3:28:36] Voice 4: you go first because we've got.

[3:28:38] Voice 4: You hear a lot of us.

[3:28:39] Voice 14: okay so through the chair um a brief update i wanted to share because we have a standing item

[3:28:46] Voice 14: from our agenda for change and relationship bullying um staff we have been um we've had

[3:28:53] Voice 14: some meetings staff to staff with many of our first meetings to talk about some

[3:29:01] Voice 14: questions concerns in a general way they're about planning processes

[3:29:10] Voice 14: processes. So as we have these conversations, the intent of these conversations is to understand

[3:29:18] Voice 14: what SNMF staff's concerns are and to look at our processes in ways that we can look

[3:29:26] Voice 14: at reconciliation actions in ways that we can improve our processes and also in ways

[3:29:33] Voice 14: that reflect the trust council's priorities and I know there's strategic planning coming up so

[3:29:40] Voice 14: all of that is is looking at it through policy statements support so this is a good way to

[3:29:48] Voice 14: have conversations and encourage these conversations but I was trust back to happen

[3:29:53] Voice 14: and have some greater understanding so it's a bit of a general update right now just because

[3:29:58] Voice 14: we just had one

[3:29:59] Voice 14: point

[3:30:00] Voice 14: want to couple of conversations about general processes as they become more specific

[3:30:07] Voice 14: or include requests for councils to meet. That's where we'll raise the

[3:30:15] Voice 14: suits. That's great.

[3:30:18] Voice 14: Thank you. So

[3:30:20] Voice 4: before we go to your topic, I just want to add to this

[3:30:23] Voice 4: I hear lots of things around and the policy statement work which you indicated is really critical to this whole process and as it's happening in the background in consulting with First Nations I'm not going to name any nation specific in general terms that there

[3:30:42] Voice 4: are more and more nations getting involved with us to do that work and and nations are now also asking us some really good questions like okay well this is great how are you

[3:30:53] Voice 4: to implement it and so it's it really is a conversation that's evolving we're going in

[3:30:58] Voice 4: the right direction at the pace that is sustainable by all of us um certainly there's some

[3:31:04] Voice 4: shortage capacity shortfalls on our side but um the work is happening staff are on it and then

[3:31:10] Voice 4: there's a number of staff members i'm not going to name by name at the moment um is that are doing

[3:31:15] Voice 4: tremendous work

[3:31:16] Voice 14: great so

[3:31:17] Voice 4: i really feel good about it actually so what would you yeah

[3:31:21] Voice 14: no i'm very

[3:31:22] Voice 14: very thankful that that's happening and I'm confident that this will result in much better

[3:31:28] Voice 14: processes. Our job is to advocate at the provincial level and never let the province forget that they

[3:31:35] Voice 14: have put us in this incredibly untitled position of trying to hold out the hand with one hand of

[3:31:43] Voice 14: friendship and then move on relationship but our processes don't reflect that mutual respect that

[3:31:49] Voice 14: we want to have. So what I wanted to bring to this LTC, two questions. Maybe you have

[3:32:03] Voice 14: some information, Renee. Has there ever been an apology and an acknowledgment of the harms

[3:32:14] Voice 14: specifically by islands trust because of our past processes that were set in a framework that did

[3:32:22] Voice 14: not recognize indigenous rights and title generally to

[3:32:28] Voice 5: your knowledge has there ever

[3:32:29] Voice 5: been an actual apology i

[3:32:35] Voice 6: think no really

[3:32:36] Voice 14: well

[3:32:37] Voice 6: define

[3:32:38] Voice 4: what the thing is that we would be

[3:32:41] Voice 4: specifically apologizing for that is specifically our fault you know and i'm you know i'm compassionate

[3:32:48] Voice 4: right and i want to see an equity and i want to see justice

[3:32:51] Voice 5: but

[3:32:53] Voice 4: apologies need to be offered

[3:32:56] Voice 4: for something for which you have done harm

[3:32:59] Voice 6: certainly

[3:33:00] Voice 4: and in fact i think the only thing

[3:33:03] Voice 4: that's come close to equality is in the letter that went out to all of the nations to say

[3:33:08] Voice 4: that we have not lived up to the protocol agreements that we have.

[3:33:12] Voice 4: Indeed, Vaxxon, Snanemo, we've not lived up to those protocol agreements.

[3:33:17] Voice 4: And we have a problem in that.

[3:33:20] Voice 4: But, you know, I think that that's a conversation we'd have to have.

[3:33:25] Voice 14: I know. And I just bring it up for maybe to get us to think about it

[3:33:30] Voice 14: and then come back with something.

[3:33:33] Voice 14: Because it's not so much that we have caused harm.

[3:33:37] Voice 14: is that our processes that we were stuck in for 50 years have caused harm and have caused

[3:33:45] Voice 14: the relationship to not be good perpetuated and so

[3:33:49] Voice 14: if we're talking about relationship building

[3:33:51] Voice 14: and i would say this is not a letter thing but it's something that leadership might consider

[3:33:56] Voice 14: uh requesting uh the prep to be in person and say um we recognize that our processes have

[3:34:05] Voice 14: caused harm and our bodies would like to work together in a good way so as a foundation we

[3:34:12] Voice 14: just want to acknowledge that we have not been able to do things in the way that we

[3:34:17] Voice 14: wish and we want to go forward in a different way it it's i don't know yeah

[3:34:25] Voice 4: let's keep that

[3:34:26] Voice 4: life alive and how it's

[3:34:29] Voice 14: a conversation through the chair to add to that that would be um also

[3:34:34] Voice 14: also a really great piece of information conversation to have with Director Crater on the Trust

[3:34:41] Voice 14: Area Services because that work is also happening through Trust Area Services and in a couple

[3:34:49] Voice 14: different ways, but they're in the lead of making sure our approaches and what we're

[3:34:54] Voice 14: doing is consistent and

[3:34:56] Voice 6: thoughtful

[3:34:57] Voice 14: too, and it relates to policy. So many topics that

[3:35:01] Voice 14: are happening within the trust so very good also and she can advise in some ways to bring that

[3:35:09] Voice 14: forward if it's executive trust council council sort of sections but it's like

[3:35:17] Voice 14: um i just have a suggestion as well so we're coming back to our 50th anniversary 2024

[3:35:25] Voice 14: yeah and so i'm thinking that the executive committee and council should be thinking about

[3:35:31] Voice 14: about this topic, as we celebrate it.

[3:35:35] Voice 14: I think that in

[3:35:37] Voice 4: conversations in the future,

[3:35:38] Voice 4: about the 15th anniversary,

[3:35:39] Voice 14: whether

[3:35:40] Voice 4: you use the word acknowledge

[3:35:42] Voice 7: or celebration or whatever,

[3:35:43] Voice 7: that's debatable still.

[3:35:44] Voice 14: Acknowledgement of harm might be a different term,

[3:35:50] Voice 14: but it recognizes that we're all in this process

[3:35:56] Voice 14: that colonization set up.

[3:35:59] Voice 14: nobody is at fault colonization sucks um but we're in government and there is some

[3:36:06] Voice 14: level of accountability that's what you do when you recognize that there's been harm you say

[3:36:13] Voice 14: we're sorry that these processes have harmed our relationship and we want to go forward in a better

[3:36:19] Voice 14: way i think so that's my first piece and just for consideration the second is whether it involves

[3:36:26] Voice 14: was the first big site um because i think they need to whatever

[3:36:30] Voice 4: i need that because

[3:36:32] Voice 4: i have lots of things going through my head on this because i think about canada

[3:36:36] Voice 4: has made multiple apologies for multiple things and people don't it doesn't necessarily come off

[3:36:44] Voice 4: well and so we're cycling and so with respect to what we've heard from nations about our policy

[3:36:52] Voice 4: statement amendments um well how are you going to implement it so the next question in that comes

[3:36:58] Voice 4: with okay if you're apologizing so how are you going to fix it and i think you need to figure

[3:37:04] Voice 4: that out um before we launch into that place but what i would say is we need to keep this candle

[3:37:11] Voice 4: alive and lit shining and um and continue to have these conversations broadly and see where we

[3:37:21] Voice 4: can land because i don't know that an individual ltc can say one thing and then another ltc may

[3:37:26] Voice 4: say something

[3:37:27] Voice 7: different i'm

[3:37:28] Voice 14: more thinking of the local level we're asking to the name of for

[3:37:33] Voice 14: to re-engage with the protocol agreement so

[3:37:37] Voice 4: let's have that conversation with them yes

[3:37:39] Voice 14: and and that

[3:37:40] Voice 14: would be something that i would if you have another opportunity perhaps just put it out there

[3:37:47] Voice 14: if the opportunity presents itself would that be appropriate would that be received in a good way

[3:37:53] Voice 14: i don't know we're just looking and i can ask people that i know as well because i don't know

[3:38:01] Voice 14: through the chair i think that that opportunity is out there because there's an existing

[3:38:06] Voice 14: protocol agreement yeah between the others so the approach i think getting conversations is if it's

[3:38:15] Voice 14: if the conversations move that way uh being mindful of what the topic is

[3:38:22] Voice 14: but if there's a desire and if there's a desire for the local trust committee to want to pick

[3:38:32] Voice 14: that information up again or that that desire up again i think there's coordination with trust area

[3:38:40] Voice 14: services we should probably have to make sure that something can afford it if we need to send

[3:38:47] Voice 14: a letter or what what other factors are out there but just to have that initiation from the

[3:38:55] Voice 14: LPC I think can happen you know just making sure we're coordinated it's just letters or emails are

[3:39:02] Voice 14: yeah it's not appropriate it's a it's we're trying to build relationship as

[3:39:08] Voice 14: humans to humans these are community members that live in the novel you're working and living in

[3:39:15] Voice 14: their territory and it this would be a personal thing and i i don't think it's a policy statement

[3:39:22] Voice 14: i don't think it's a needs to come from executive it's just a it keeps coming back to me why do we

[3:39:30] Voice 14: not have good relations there has been harm that's been said over and over again there has been harm

[3:39:37] Voice 14: and when you've hurt somebody you say i'm sorry and whether it's through our government policies

[3:39:43] Voice 14: policies or processes or whatever you want to call it or omissions just and if you want to

[3:39:51] Voice 14: have a good relationship you start from a good place which is to acknowledge so i don't really

[3:39:56] Voice 14: agree that this has to come from the top and be a big deal it's like so

[3:40:01] Voice 4: you know you're right it

[3:40:02] Voice 4: doesn't need to come to the top it does not yeah and

[3:40:05] Voice 4: so you can make an apology i

[3:40:07] Voice 9: would love to

[3:40:07] Voice 9: well

[3:40:08] Voice 4: i'm willing for you to do that okay

[3:40:09] Voice 9: and

[3:40:10] Voice 4: but i don't whether or not you're asking the

[3:40:13] Voice 4: the FTC to make that apology. I think it's really

[3:40:14] Voice 4: funny.

[3:40:15] Voice 14: I guess I'm asking

[3:40:16] Voice 14: for your thoughts. I respect you both as

[3:40:18] Voice 14: decision makers and experienced people

[3:40:20] Voice 14: and I don't

[3:40:23] Voice 14: want to make a misstep or do something

[3:40:25] Voice 14: that's outside of

[3:40:27] Voice 14: jurisdiction.

[3:40:29] Voice 9: But as

[3:40:30] Voice 14: a person, I feel

[3:40:31] Voice 14: it's actually something that's been

[3:40:33] Voice 14: missing. We have a reconciliation

[3:40:35] Voice 14: declaration, but we don't have

[3:40:37] Voice 14: a formal acknowledgement of harm

[3:40:39] Voice 14: that's been done. And

[3:40:40] Voice 4: we're also very

[3:40:41] Voice 4: slow, just as a matter of

[3:40:43] Voice 4: reality we're very slow in getting there we've had capacity limitations i

[3:40:48] Voice 14: know and that's why

[3:40:48] Voice 14: yeah it's not a staffing it's a leadership

[3:40:52] Voice 4: but there is an organ i think what you're

[3:40:54] Voice 4: saying is it's an organizational responsibility i

[3:40:57] Voice 14: think so but i

[3:40:58] Voice 4: agree with that

[3:40:59] Voice 14: that's yeah so

[3:41:01] Voice 14: my thoughts started local because this is our committee we have a specific relationship with

[3:41:06] Voice 14: the name of their we're trying to figure out how to have a better relationship

[3:41:11] Voice 4: well the other thing

[3:41:12] Voice 4: is that they're not coming out for elections

[3:41:13] Voice 4: fearfully? Yes, that was my second

[3:41:16] Voice 14: point.

[3:41:16] Voice 4: There's another, okay, so there's

[3:41:18] Voice 4: an opportunity to engage

[3:41:20] Voice 4: with the new council that maybe

[3:41:22] Voice 4: embraces. So my suggestion

[3:41:23] Voice 14: is to

[3:41:26] Voice 14: offer, like, just put together

[3:41:28] Voice 14: a gift. This is a willow basket made of

[3:41:30] Voice 14: gabriola. These are squash that I grew.

[3:41:32] Voice 14: And we could just

[3:41:34] Voice 14: just, I'm happy to bring

[3:41:36] Voice 14: it to the office, and if I have both of your

[3:41:38] Voice 14: support and a handwritten card

[3:41:40] Voice 14: to say, thank you for

[3:41:42] Voice 14: your turn in office absolutely yeah go for it chief of council you've done a great they've done

[3:41:47] Voice 14: really strong work this term for their for the nation the community and i think it would just

[3:41:53] Voice 14: be a wonderful um government yeah so

[3:41:58] Voice 7: i would say you need to take that on that you

[3:41:59] Voice 14: should do i'm

[3:42:01] Voice 14: not

[3:42:01] Voice 7: happy to sign a card okay the hdh is the same from

[3:42:04] Voice 14: the ldc is good okay because i don't want to

[3:42:07] Voice 14: be just from

[3:42:08] Voice 7: i don't think there's a problem with that question

[3:42:09] Voice 14: through the chair is there any um

[3:42:12] Voice 14: expense you would like to use through no ltc expenses if

[3:42:17] Voice 7: there's any expense i'm happy

[3:42:21] Voice 14: yeah there's no this purposefully you're a bunch of winter squash

[3:42:25] Voice 14: in the event that's in a position to be able to give a gift and um nice together a few other

[3:42:30] Voice 14: handmade things when people it's just so

[3:42:32] Voice 4: i would say it's a personal act of kindness

[3:42:34] Voice 4: and it doesn't require a budget and we can just do it yeah

[3:42:37] Voice 14: excellent good thanks okay tell me where

[3:42:41] Voice 4: to sign i

[3:42:42] Voice 14: don't have it right now i'm okay quite

[3:42:44] Voice 14: not prepared well

[3:42:45] Voice 4: at that time we've got time

[3:42:47] Voice 4: ahead of us we do is there anything else we need to talk about bring it to council

[3:42:52] Voice 14: bring it to council yeah yeah

[3:42:53] Voice 14: i know but i will bring it bring this issue up again when we talk

[3:42:57] Voice 14: about the 50th anniversary i'll just bring it up as like let's kind of remember about

[3:43:01] Voice 14: how are we going to acknowledge first nations in the trust area but not today at

[3:43:05] Voice 4: council thank you

[3:43:06] Voice 4: so hey here's a big moment the 2024 local trust committee meeting schedule staff report i gotta

[3:43:14] Voice 4: tell you i already changed my life around what you proposed to shine this order of motion what

[3:43:19] Voice 4: is it yeah well

[3:43:20] Voice 14: it's a really quick question because i will put this on my calendar no matter

[3:43:24] Voice 14: what this always comes first um i was just looking at the list of days and we're missing entirely

[3:43:32] Voice 14: october um

[3:43:34] Voice 14: so and and yet we have august which we normally don't you know sometimes

[3:43:39] Voice 4: we try to

[3:43:40] Voice 14: go in this country but you know i'm

[3:43:43] Voice 14: i think we should do october and we feel like we should

[3:43:46] Voice 14: And

[3:43:46] Voice 4: the background has a solution already crafted where you hit there.

[3:43:50] Voice 14: I have a recommendation in the report.

[3:43:55] Voice 14: So in terms of what this is on page, on page for the agenda package,

[3:44:02] Voice 14: on page 97 of the agenda package have the background information.

[3:44:07] Voice 14: The meetings here, the reason why August was included,

[3:44:12] Voice 14: We looked at overall availability and staff solicited trustees for availability as well.

[3:44:21] Voice 14: We found some operational flows to open up August again and help with some of that

[3:44:29] Voice 14: OPC business to manage and to bring forward. So that's one of the reasons why you see August now.

[3:44:36] Voice 14: Yeah, October is not in there. It could be because the way six plus six plus one.

[3:44:44] Voice 14: So LTC areas, there's 13 local trust area meetings to coordinate across calendars with chairs of those LTC meetings, with trust council, with the subcommittees, and with the executives.

[3:44:59] Voice 14: so that's all considered in the background and what has been confirmed in the recommendation

[3:45:09] Voice 14: there's unfortunately not a whole lot of wiggle room to add another meeting however there are

[3:45:16] Voice 14: options for example with projects if there's a key decision that needs to be discussed with an ltc

[3:45:24] Voice 14: but the LTC on a project, we can always explore the option and availability to have a session.

[3:45:31] Voice 14: Like

[3:45:31] Voice 4: a doodle bowl.

[3:45:34] Voice 14: And there's lots of ways to select the vitamin.

[3:45:38] Voice 14: So those are some of the reasons.

[3:45:41] Voice 14: It would be, I think, a bit of pulling one string and then some ideas would happen.

[3:45:47] Voice 14: I totally get the reasons.

[3:45:51] Voice 14: I really understand the scheduling nightmare.

[3:45:53] Voice 14: there this is i just i'm worried about that long gap between september 5th and november 7th

[3:45:58] Voice 14: i can't imagine we will need need one you know even just for application so i'd be willing to

[3:46:05] Voice 14: recommend that we approve this with perhaps a tiny little amendment that if if a vacancy shows

[3:46:11] Voice 14: up in october to take it that might be more challenging no only if materialized and through

[3:46:20] Voice 14: the chair we can look at that to see if that's um that's possible we're also managing other ltc

[3:46:27] Voice 14: in the cycle of that another item i'd like to add or thought is if there are any of these

[3:46:37] Voice 14: dates that the ltc would like to hold entirely electronic versus in person it would be good to

[3:46:45] Voice 14: identify that as part of the solution too and the staff can get that set up at the time

[3:46:50] Voice 14: i know i'm not that fond of it either but i just think

[3:46:58] Voice 10: about my carbon footprint driving up here

[3:46:59] Voice 10: yeah

[3:47:00] Voice 14: two of the ltcs that my chair um have decided to put the two

[3:47:06] Voice 14: winter dates as electronic january and february um just because of a challenge to

[3:47:13] Voice 14: to get to them as a chair and staff so that's a consideration for whatever you want to do um

[3:47:20] Voice 14: but anyone else what i mean i mean i literally i think that having them in person is really

[3:47:26] Voice 14: important i'll just say that well

[3:47:30] Voice 4: you know the thing that's unique about it well i'm not so

[3:47:34] Voice 4: unique we do get fairly although the chairs are empty at the moment we get fairly robust

[3:47:39] Voice 4: of attendance for community comment and stuff um

[3:47:42] Voice 14: i appreciate

[3:47:44] Voice 4: that opportunity would

[3:47:47] Voice 14: i be able to

[3:47:47] Voice 14: work with staff to organize a hybrid meeting where the trustees go to lunch but planning

[3:47:59] Voice 14: for staff space in office because i've had a conversation multiple conversations with will

[3:48:06] Voice 14: about the challenges of taxi travel and wcb with with planning staff and it doesn't sound

[3:48:12] Voice 14: feasible for staff to go to lunch planning staff i mean um but there is a private boat

[3:48:21] Voice 14: no there's a guy with a taxi license uh we'd hold it in the mix um fireball which is not a

[3:48:28] Voice 14: community hall the venue is an issue so i'd have to be streaming from a phone you do that

[3:48:33] Voice 4: chair through the

[3:48:35] Voice 14: chair my understanding is that um is always a desire that's happened that is

[3:48:41] Voice 14: we try and kind of post a meeting on march annually um staff can attend virtually

[3:48:50] Voice 14: um without a resolution yeah um okay so that's that's okay and we don't necessarily need a

[3:48:57] Voice 14: specific resolution to say post on much for the state you can leave that flexibility

[3:49:02] Voice 14: ability to work out what are

[3:49:05] Voice 4: you saying one

[3:49:05] Voice 14: of these meetings will be held that's something that

[3:49:09] Voice 14: we look at every year okay my understanding yeah like so

[3:49:12] Voice 14: on yeah like a regular meeting

[3:49:14] Voice 14: august would be good

[3:49:15] Voice 14: yeah and actually like i don't love having a meeting in august but i think

[3:49:21] Voice 14: it will help with the workload in the budget process for some reason september is just a

[3:49:28] Voice 14: crushing months yeah we've got counseling system anyway through the chair perhaps i can offer um

[3:49:36] Voice 14: staff will attend in person if that's your desire it's um if you would like any to be fully

[3:49:43] Voice 14: electronic that would be also for your opportunity travel was an issue where you can keep traveling

[3:49:48] Voice 14: so let's fix these dates maybe don't worry too much about stuff because we can we always have

[3:49:54] Voice 14: that option but we will make every effort yeah i'm fine with the dates so can i get a motion

[3:50:04] Voice 14: i move that the gabriel on our local trust committee schedule its regular business meetings

[3:50:08] Voice 14: on the following dates in 2024 january 18th february 22nd march 21st april 18th may 23rd

[3:50:16] Voice 14: june 27th august 8th september 5th and november 7th moved and

[3:50:23] Voice 4: seconded any further discussion

[3:50:26] Voice 4: All those in favor? That carries. So I would say for staff to look at the relative size and shape of agendas and applications,

[3:50:36] Voice 4: and if there's opportunity to do it by author, if that does, then I think it's potential.

[3:50:42] Voice 4: Okay. All right. So should we go to the work program?

[3:50:46] Voice 14: Yep.

[3:50:46] Voice 4: So we've got active projects. Staff, do you have any remarks at this time?

[3:50:52] Voice 4: there's a pretty much fixed but we did ask you to take off a special project

[3:50:58] Voice 4: no updates

[3:51:06] Voice 14: for the active minor project or major project other than what's here for you

[3:51:17] Voice 14: no so nothing i was just checking and

[3:51:20] Voice 4: i would suggest we maybe relieve some of

[3:51:23] Voice 4: the pressure on advancing Trustee Yates' motion, which is actually a motion of the LTC now,

[3:51:27] Voice 4: to change the bylaw because we asked specifically that the new APC do that so that we can amend

[3:51:36] Voice 4: the bylaw.

[3:51:37] Voice 4: So it doesn't necessarily need to be a tough priority at this time.

[3:51:39] Voice 4: Is that correct?

[3:51:42] Voice 14: Yes.

[3:51:42] Voice 14: I have a question about sequencing of minor projects.

[3:51:46] Voice 14: project um i i've gotten to realize as you've been advocating um trustee yates that the dai

[3:51:55] Voice 14: bylaw the administrative bylaw is critically um important and i'm wondering if steven

[3:52:04] Voice 14: do we have any indication that where this the developing ecological protection zone is at

[3:52:11] Voice 14: i know it's been referred to cinema we have dedicated the budget to that is there any sort

[3:52:17] Voice 14: of anticipated timeline if it's going to be a year is there a potential that we could

[3:52:23] Voice 14: follow that project and insert the update the dai bylaw which is an administrative

[3:52:31] Voice 14: piece which is next on the list because it could take some time for it to hear back do we have any

[3:52:38] Voice 14: indication of how long be

[3:52:40] Voice 10: um so as far as indication on the timeline for the rpa

[3:52:47] Voice 10: gentleman who's had some staff-to-staff conversations with the staff over there.

[3:52:54] Voice 10: I believe it is possible regardless really that you could pause all the work on that

[3:53:02] Voice 10: project and move on to something else. Another consideration you might have for that DAI bylaw

[3:53:09] Voice 10: is that you're currently under data

[3:53:11] Voice 10: worked up to your OTP as well.

[3:53:13] Voice 10: And the BC Faraday's application does include as well

[3:53:19] Voice 10: as part of the proposed side laws

[3:53:21] Voice 10: that you fill in from there, yeah.

[3:53:23] Voice 10: And so those things will also actually influence

[3:53:28] Voice 10: what you'd want to include in that TNI by-law

[3:53:31] Voice 10: and they're kind of ongoing work right now.

[3:53:33] Voice 10: So just other things for you to think about.

[3:53:39] Voice 14: So just to reiterate, to do a fuller update of the DI by law, staff we've been talking

[3:53:47] Voice 14: about how to get this wound forward, the original ask was a bit more focused, and the last conversation

[3:53:56] Voice 14: that the LTC had was, well, let's staff bring back some things to us that are bigger in

[3:54:03] Voice 14: scope or more wider to see if there's other updates that would make sense um and then that

[3:54:10] Voice 14: was brought up through conversations there's some other projects that are underway for the ocp

[3:54:15] Voice 14: potentially some zoning that's coming through that may if we begin this work and that comes

[3:54:22] Voice 14: through and we can worldwide and take care of that maybe we should wait for this dei bylaw

[3:54:27] Voice 14: law. The big update for this DAI bylaw, maybe call it a rewrite instead and give that the attention

[3:54:34] Voice 14: and time after some of the potential insights come through. And that might

[3:54:40] Voice 14: give us a bit more

[3:54:41] Voice 14: focus and direction. So quick question on that exact point. So my main concern is that we get

[3:54:47] Voice 14: development permit applications come before us and we get rezoning applications coming before us

[3:54:53] Voice 14: and we don't have an updated DAI bylaw.

[3:54:57] Voice 14: And so stuff just flips right through

[3:54:59] Voice 14: because this bylaw is not updated.

[3:55:01] Voice 14: So that was my concern about having

[3:55:04] Voice 14: a comprehensive DAI bylaw update

[3:55:08] Voice 14: kind of based on the one that North Pender has, for example.

[3:55:11] Voice 14: So that we don't have these coming before us like,

[3:55:14] Voice 14: oh, we can't even ask for this.

[3:55:18] Voice 14: We don't have the basic framework.

[3:55:21] Voice 14: Like it's not an update.

[3:55:22] Voice 14: I feel like we don't have the the basics that are now sort of becoming a standard and I

[3:55:28] Voice 14: am actually concerned that work continues to go ahead yeah and just as demonstrated

[3:55:33] Voice 14: in the center stage holding its applications it's not fair to applicants it's not fair to

[3:55:40] Voice 14: say well we need this information after the tax right we can't actually

[3:55:45] Voice 9: and we

[3:55:46] Voice 14: ourselves need it

[3:55:48] Voice 14: it before we do to make the decision to do the check.

[3:55:51] Voice 14: I haven't recently looked through this file. But I believe

[3:55:57] Voice 14: there are still some aspects existing that do allow for

[3:56:00] Voice 14: rezoning. So there is places within the DL right now that you

[3:56:08] Voice 14: can ask for information that would offer some ways to address

[3:56:12] Voice 14: us your concerns um it would be to specific processes that we need to identify or change

[3:56:20] Voice 14: but if we're not ready to bring forward this project

[3:56:23] Voice 14: so i can

[3:56:27] Voice 14: follow up i can make a note um and maybe we can chat offline on trustee gates a little bit

[3:56:33] Voice 14: more about what the dmr covers right now

[3:56:36] Voice 9: um yeah

[3:56:37] Voice 14: yeah yeah are

[3:56:41] Voice 4: we ready to make any changes today

[3:56:43] Voice 4: or we're satisfied i'm

[3:56:44] Voice 14: satisfied i mean i think we should keep revisiting this if if there is

[3:56:49] Voice 14: going to be a long delay in hearing back could we consider making that video pause and making

[3:56:56] Voice 14: this our minor project because it may take a long time for this this di bottle to to be crafted but

[3:57:03] Voice 14: i understand the projects that we've got going now could influence it so thanks for that and

[3:57:08] Voice 14: so what it means too is we need to be extra vigilant when we have development permits and

[3:57:12] Voice 14: in these only applications, only for us,

[3:57:15] Voice 14: to remember to ask for certain things

[3:57:18] Voice 14: that are not prescribed right up front

[3:57:23] Voice 14: because we don't have really comprehensive

[3:57:26] Voice 14: and really updated development approval information right now.

[3:57:30] Voice 14: So, for example, there was one that came up 40 years ago

[3:57:34] Voice 14: and said something about they should try to avoid

[3:57:38] Voice 14: during yesterday's season.

[3:57:40] Voice 14: And I specifically asked them, not just why you avoid for nesting season and that was okay. That was part of the amendment to that particular but it was because we caught it right up front.

[3:57:52] Voice 14: But it could have been, you know, it could have already been part of our development of Google's, you know, information, so that we didn't have to think of things.

[3:58:05] Voice 14: We just need to be vigilant.

[3:58:06] Voice 14: it's there yeah okay

[3:58:10] Voice 4: yep so with respect to future projects we're obviously going to add

[3:58:15] Voice 4: to that list is there anything else of interest or concern on that

[3:58:23] Voice 14: list of the future projects

[3:58:30] Voice 14: okay so

[3:58:31] Voice 4: can you move along okay so then our next meeting date is january 18th

[3:58:37] Voice 4: and uh looking forward to that that would be a whole new year imagine so now we're at the

[3:58:44] Voice 4: closed section of our agenda i believe let me correct me if i'm wrong and uh i'll ask for a

[3:58:50] Voice 4: motion to go in camera and uh thank the members of the public for being here we will be calling

[3:58:56] Voice 4: to order to adjourn we won't be reporting out the big uh electronic from the camera session

[3:59:09] Voice 5: I

[3:59:09] Voice 14: move that the meeting be closed to the public in accordance with the Committee Charter,

[3:59:12] Voice 14: Part 4, Division 3, Section 91F, for the purpose of considering law enforcement if the Council

[3:59:19] Voice 14: considers that disclosure could reasonably be affected, expected to harm the conduct

[3:59:33] Voice 14: the investigation under or enforcement of the enactment there'd be another section about

[3:59:40] Voice 14: persons because you're deciding apc appointments says

[3:59:49] Voice 6: appointment of apc members

[3:59:50] Voice 6: well

[3:59:51] Voice 14: that's you know what it was that's your draft minutes

[4:00:02] Voice 14: D. Adoption of in-camera meeting minutes, G and F, legal advice and bylaw enforcement, and A. Appointment of APC members, and that the reporter and staff attend the meeting.

[4:00:12] Voice 14: I'll second that.

[4:00:16] Voice 4: Okay, moved. Do I have a seconder?

[4:00:18] Voice 4: Yeah.

[4:00:18] Voice 4: All those in favor?

[4:00:19] Voice 4: That carries.

[4:00:19] Voice 4: We're in camera.

[4:00:20] Voice 4: Thanks for joining us on

[4:00:21] Voice 4: that recording workout, Quib.

[4:00:25] Voice 14: End the meeting?

[4:00:26] Voice 14: Aye.

[4:00:28] Voice 14: Or end the meeting or pause?

[4:00:32] Voice 4: pause

[4:00:32] Voice 14: right because you're going to report out on abc no we're going

[4:00:36] Voice 4: to oh we will report on

[4:00:38] Voice 4: abc yeah

[4:00:38] Voice 14: so i think we pause we can um i think there's a black line you know yeah it's not

[4:00:47] Voice 14: recording it's not recording okay i can pause turn off it and then yes i have to stop the live

ADOPTED 
 
 
 
 
Gabriola Island ADOPTED 1 
Local Trust Committee Minutes 
November 30, 2023 
 
Gabriola Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
November 30, 2023 
Gabriola Arts & Heritage Centre 
476 South Road, Gabriola Island, BC 
 
Members Present: Peter Luckham, Chair 
 Tobi Elliott, Trustee 
 Susan Yates, Trustee 
  
Staff Present: Renée Jamurat, Regional Planning Manager 
 Stephen Baugh, Island Planner 
 Narissa Chadwick, Island Planner, via Zoom 
 Margot Thomaidis, Planner 2 
 Warren Dingman, Bylaw Compliance & Enforcement Manager 
 Lisa Millard, Recorder 
  
Others Present: There were approximately 13 members of the public in attendance. 
 
1. CALL TO ORDER 
“Please note, the order of agenda items may be modified during the meeting. Times are provided 
for convenience only and are subject to change.” 
 
Chair Luckham called the meeting to order at 10:30 am.  He acknowledged that the meeting was 
being held on the territory of the Coast Salish First Nations.  
 
The Trustees introduced themselves and Trustee Elliott made her introduction in the 
Hul’q’umi’num language. 
 
2. APPROVAL OF AGENDA 
 
By general consent the agenda was approved as presented. 
 
3. REPORTS 
3.1 Trustee Reports 
Trustee Yates reported the following: 
 Attendance at the recent Financial Planning Committee meeting in preparation for 
Trust Council’s upcoming budget decisions, the Regional District of Nanaimo (RDN) 
Recreation and Parks Master Plan meeting in which public input summary reports 

ADOPTED 
 
 
 
 
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November 30, 2023 
were reviewed, and a meeting on water balance assessment presented by Senior 
Freshwater Specialist William Shulba; and 
 She noted that the Local Trust Committee (LTC) will be discussing the possibility of 
inclusion in Bill 44 (Housing Statutes Amendment Act) and Bill 35 (Short-Term Rental 
Accommodations Act).  
 
Trustee Elliott reported the following: 
 Attendance at the LTC Special Meeting to discuss the water balance assessment, 
noting that the public can view the recording of the meeting that will be available 
on the LTC website for further information; 
 Attendance at the Health and Wellness Collaborative, Financial Planning Committee, 
Regional Planning Committee, RDN Recreation and Parks Master Plan, and Islands 
Trust / RDN Protocol meetings; and 
 She continues to participate in the Culturally Committed group gatherings. 
 
3.2 Chair's Report 
Chair Luckham reported the following: 
 He also Chairs Gambier Island LTC meetings and noted that island is doing important 
shoreline work; 
 He attended a presentation on the Ocean Protection program that is being 
developed by Transport Canada to deal with nation-wide matters concerning 
oceans; and 
 He attended at the legislature when the Islands Trust annual report was put onto 
the floor and spoke with the Minister of Municipal Affairs, Anne Kang, whom he 
invited to attend a Trust Council meeting. 
 
3.3 Electoral Area Director's Report 
Electoral Area Director Vanessa Craig submitted a written report for information and 
noted the following: 
 Desiree Thomas, Snuneymuxw Frist Nation, has been appointed to the Recreation 
and Parks Master Plan Committee; 
 The RDN will be starting a water budget analysis in Area A; and 
 The proposed new Health and Wellbeing Coordinator for Gabriola part-time 
position has been approved by the RDN and is under consideration for approval by 
the Ministry of Municipal Affairs and, if approved, will enter into an alternative 
approval process, which will provide opportunity for additional public engagement. 
 
3.4 First Nations Reports - none 
Trustee Elliott noted the Snuneymuxw Frist Nation publishes a monthly newsletter, 
which provides relevant information. 
 
 
 
 

ADOPTED 
 
 
 
 
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Local Trust Committee Minutes 
November 30, 2023 
4. PUBLIC COMMENTS 
 A member of the public stated that Gabriola requires a body made up of dedicated 
community members that have expertise in various aspects of transportation. This 
transportation body requires credibility and standing so that agencies that make decisions 
regarding road maintenance, speed limits, sidewalks, roadside trails, and bicycle and 
footpaths have a credible body from which to seek advice. They urge the LTC to create a 
Transportation Advisory Planning Commission. 
 A member of the public introduced themselves as a retired hydrologist and noted they have 
extensive experience in doing water budgets in other areas. They indicated that, in their 
opinion, there is more than enough water on the islands, but the issue is lack of water 
storage. They are encouraged to learn that there will be consideration of a water balance 
assessment in the upcoming budget. 
 A member of the public noted that they had an application for redevelopment before the 
LTC and had previously been granted an extension to submit required reports. They stated 
that the reports were now available and requested the LTC move the extension into the new 
year. 
o Staff replied that the reports had been received but not soon enough for discussion 
at today’s meeting; however, the deadline period can be extended. 
 A member of the public expressed disappointment that their development application was 
not on the agenda. They noted they have respect for the process and if there are any 
concerns brought forward by First Nations regarding artifact protection they would like to 
know what those concerns are so that they can address them. They also indicated that the 
public might believe that the sites are not protected; however, all the protections required 
under the Conservation Act and the Heritage Branch are in place. It was reiterated that First 
Nations representatives conducted site monitoring at the time the protections were put into 
place.   
 Another member of the public, who is part of the same development permit application, 
stated the ongoing delays are causing the applicants hardship. They noted that they have 
practiced First Nations reconciliation throughout their life’s work, and that their 
granddaughter works extensively as a representative on multiple committees as an 
Indigenous youth advisor. They indicated that they have been told repeatedly that they 
would receive a decision at a following LTC meeting; however, this has not occurred. 
 A member of the public stated that they had submitted correspondence regarding light 
pollution and the Chair noted they would receive and review when it comes up on the 
agenda. 
 
5. DELEGATIONS – none 
 
6. MINUTES 
6.1 Local Trust Committee Minutes dated October 26, 2023 – for adoption 
 
By general consent the Local Trust Committee meeting minutes of October 26, 2023 
were adopted. 
 

ADOPTED 
 
 
 
 
Gabriola Island ADOPTED 4 
Local Trust Committee Minutes 
November 30, 2023 
6.2 Section 26 Resolutions-Without-Meeting Report – none 
 
6.3 Advisory Planning Commission Minutes – none 
 
7. BUSINESS ARISING FROM MINUTES 
7.1 Follow-up Action List dated November 22, 2023 
 It was noted that the March 30, 2023 Activity No. 2 (staff to prepare a request for 
proposal for work on water availability) status should state completed. 
 A draft report on the June 8, 2023 Activity No. 1 (shoreline structures and setbacks 
bylaw) has been prepared and will be ready for presentation at an upcoming 
meeting. 
 
8. APPLICATIONS AND REFERRALS 
8.1 GB-DVP-2022.3 (Pink) and GB-DVP-2022.4 (Woodside) - 1160 and 1170 The Strand - 
Status Update 
A Planner provided a verbal update. It was noted that an environmental impact report 
and additional supporting documents had been received and are under review. Staff 
and Trustees will conduct a site visit and share information about the applications with 
the Snuneymuxw First Nation. 
 
8.2 GB-DVP-2023.3 (Miller) - 880 Horseshoe Rd - Request to Waive Survey Requirement - 
Staff Report 
A Planner summarized the staff report and the Bylaw Compliance and Enforcement 
Manager confirmed that the shed in question was not over the lot line. 
 
The applicant was present and indicated that the shed was built over 30 years ago, that 
it is not over the property line, and that the owner of the neighbouring property had a 
survey done in 2018 as part of a development permit application and at that time did 
not mention a concern about the location of the shed. 
 
Discussion ensued. 
 
GB-2023-082 
Moved and Seconded 
that the Gabriola Island Local Trust Committee waive the requirement for a survey plan 
signed by a B.C. Land Surveyor and direct staff to proceed with Development Variance 
Permit application GB-DVP-2023.3 (Miller).     
 CARRIED 
 
8.3 GB-DVP-2021.4 (Harris) - 1091 Sea Fern Lane - Staff Report 
 
A Planner summarized the staff report and highlighted the following: 
 The setback variance application relates to the existing cottage, deck, tent platform 
and underground septic tank; 

ADOPTED 
 
 
 
 
Gabriola Island ADOPTED 5 
Local Trust Committee Minutes 
November 30, 2023 
 The variance is consistent with the permitted uses of the lot; 
 Granting the variance will not be detrimental to the natural environment or public 
health; and 
 The applicant and owners have been in contact with staff from Snuneymuxw First 
Nation and the Nation feels that future risk to the site has been mitigated. 
 
Discussion ensued and it was noted that: 
 Most letters received that were not in favour of the variance permit were related to 
health concerns about the septic system being sited too close to the sea; however, 
the septic field is 35 metres above the setback which meets requirements; 
 Provincial sewerage requirements are being met for this lot; 
 It is the septic tank that is sited within the setback area not the field; and 
 The system is an updated septic-engineered system. 
 
GB-2023-083 
It was MOVED and SECONDED 
that the Gabriola Island Local Trust Committee approve issuance of Development 
Variance Permit application GB-DVP-2021.4 (Harris).    
CARRIED 
 
The meeting was recessed at 12:40 pm for a break and reconvened at 1:11 pm. 
 
9. LOCAL TRUST COMMITTEE PROJECTS 
9.1 Major Project: Gabriola Island Comprehensive OCP and Land Use Bylaw Review: 
Results of Community Engagement Event Recipients – Memorandum 
 
A Planner highlighted the following: 
 Funds have been made available to support community members in hosting 
engagement events; 
 Several applications were received, and the memorandum identifies the individuals 
and groups that will receive the funding; 
 Some community members have not been captured in this process and staff will 
facilitate meetings with those groups that are underrepresented; 
 There will be a series of videos released which will focus on specific topics of 
interest to the community such as identifying what a community vision is, what land 
is, what an OCP is, and what a LUB is; and 
 Postcards with QR codes directing people to the project website, as well as a survey, 
will be sent out. 
 
9.2 Major Project: Gabriola Island Comprehensive OCP and Land Use Bylaw Review: 
Gabriola Visioning - Verbal Update 
 A Planner provided a verbal update and stated that the deadline for feedback from the 
engagement groups and survey responses has been extended to March 1, 2024. 
 

ADOPTED 
 
 
 
 
Gabriola Island ADOPTED 6 
Local Trust Committee Minutes 
November 30, 2023 
10. CORRESPONDENCE 
(Correspondence received concerning current applications or projects is posted to the LTC 
webpage) 
 
10.1 Letter dated November 20, 2023 from J. Hall regarding Dark Sky 
 
The correspondence was received for information. A Planner noted that there is 
opportunity to look at this topic within the scope of broader regulations within the OCP 
and LUB review process and can be included in the OCP projects list. 
 
11. NEW BUSINESS 
11.1 Advisory Planning Commission and Housing Advisory Planning Commission Regularly 
Scheduled Meeting Times - Trustee Yates for Discussion 
Trustee Yates noted that the current system of determining Advisory Planning 
Commission (APC) meeting dates is inefficient and suggested that the APC determine a 
regular monthly meeting day and time each month and if there are no referrals to 
review the pre-scheduled meeting can be cancelled. 
Discussion ensued. 
 
GB-2023-084 
It was MOVED and SECONDED 
that the Gabriola Island Local Trust Committee Request staff to prepare an amendment 
to Bylaw No. 296 to include the Advisory Planning Commission set a regular monthly day 
and time for their meetings.     
CARRIED 
 
 GB-2023-085 
 It was MOVED and SECONDED 
 that the Gabriola Island Local Trust Committee direct staff, at the orientation of the new 
Advisory Planning Commission body, to communicate the request of the Local Trust 
Committee that the Advisory Planning Commission schedule regular monthly meetings 
and times for the duration of their term so that notice can be provided to Trustees and 
the public.  
CARRIED 
 
11.2 Discussion regarding GB-RZ-2022.1 (Alley Enterprises) as brought up in Public 
Comments 
A Planner confirmed that the information and documents previously requested had 
been received on time but due to the timing, the application did not get onto this 
agenda package for discussion, and an extension would allow staff to review the 
documents. 
 
GB-2023-086 
It was MOVED and SECONDED 

ADOPTED 
 
 
 
 
Gabriola Island ADOPTED 7 
Local Trust Committee Minutes 
November 30, 2023 
that the Gabriola Island Local Trust Committee request staff to proceed with processing 
application GB-RZ-2022.1 (Alley Enterprises) for Local Trust Committee consideration of 
next steps.   
 CARRIED 
 
12. REPORTS 
12.1 Trust Conservancy Report – none 
   
12.2 Applications Report dated November 22, 2023  
  Received for information. 
12.3 Trustee and Local Expense Report dated September, 2023 
  Received for information. 
12.4 Adopted Policies and Standing Resolutions 
  Received for information. 
12.5 Local Trust Committee Webpage - no update 
 
12.6 Climate Change Action Update - no update 
 
12.7 First Nations Relationship Building 
A Planner noted that there have been staff-to-staff meetings between Islands Trust and 
Snuneymuxw First Nation to discuss questions and concerns regarding the Islands Trust 
planning and referral processes and the intent of these discussions is to look at 
reconciliation actions in ways that might improve processes as well as the priorities of 
Trust Council. 
 
Trustee Elliott said that she will be putting together a gift to present to the outgoing 
Snuneymuxw First Nation Chief and Council as a gesture of thanks and for their work. 
 
12.8 2024 LTC Meeting Schedule - Staff Report 
 
GB-2023-087 
It was MOVED AND SECONDED  
that the Gabriola Island Local Trust Committee schedule its regular business meetings 
on the following dates in 2024: January 18, February 22, March 21, April 18, May 23, 
June 27, August 8, September 5, and November 7.             
CARRIED 
13. WORK PROGRAM 
13.1 Active Projects Report dated November 22, 2023  
  Received for information.   
13.2 Future Projects Report dated November 22, 2023 
  Received for information. 

ADOPTED 
 
 
 
 
Gabriola Island ADOPTED 8 
Local Trust Committee Minutes 
November 30, 2023 
14. UPCOMING MEETINGS 
14.1 Next Regular Meeting scheduled for Thursday January 18, 2024, time and location to 
be determine. 
 
15. CLOSED MEETING 
15.1 Motion to Close the Meeting 
 
GB-2023-088 
It was MOVED and SECONDED  
that the meeting be closed to the public in accordance with the Community Charter, 
Part 4, Division 3, s.90(1)(a), (d), (f) for the purpose of considering: 
 (a) appointment of Advisory Planning Commission members; 
 (d) adoption of In Camera Meeting Minutes dated October 26, 2023; and 
 (f) law enforcement, if the council considers that disclosure could reasonably be 
expected to harm the conduct of an investigation under or enforcement of an 
enactment; 
and that the Recorder and Staff attend the meeting.      
 
CARRIED 
 
The meeting was closed to the public to go to an in-camera meeting at 2:30 pm. 
The regular meeting was recalled to order at 2:57 pm. 
   
15.2 Recall to Order 
Chair Luckham rose and reported that the in camera meeting minutes of October 26, 
2023 were adopted, that a legal update was received, and that the Gabriola Island Local 
Trust Committee appoint Jennefer Laidley, Carly McMahon, Lisa Webster, Jeff 
Malmgren, David Reid, Burtt Fidler, Rick Mitchell, Devlin Semmler, and Howard Bashaw 
to the Gabriola Island Advisory Planning Commission, commencing immediately for a 
term ending November 30, 2025. 
 
16. ADJOURNMENT 
By general consent, the meeting was adjourned at 2:58 pm. 
 
 
 
_________________________ 
Peter Luckham, Chair 
 
Certified Correct: 
 
 
_________________________ 
Lisa Millard, Recorder 

ADOPTED 
 
 
 
 
Gabriola Island ADOPTED 9 
Local Trust Committee Minutes 
November 30, 2023