Gabriola Island Local Trust Committee regular meeting, November 30, 2023

[0:00:02] Voice 6: yes good

[0:00:12] Voice 5: morning everyone morning good morning

[0:00:14] Voice 4: um my name is peter lockham i'm the chair of the

[0:00:17] Voice 4: local trust committee here also the chair of council and it's a pleasure to be here on

[0:00:24] Voice 4: gabriel island um this is the regular uh local trust committee business meeting of

[0:00:31] Voice 4: november the 30th it's so close to december here it's a little scary i'm solving it's on the back

[0:00:38] Voice 4: road from Ximénez I saw the Grinch and a sleigh on the side of the road. It's coming, it's a holiday season.

[0:00:48] Voice 4: Before we get too far along, I want to recognize that we're meeting here in Côte d'Azur

[0:00:54] Voice 4: territory. It's an opportunity to wake up every day here and be cognizant of the

[0:01:02] Voice 4: a long, long, deep history here, which has tragedy attached to it, as well as lots of

[0:01:11] Voice 4: other good things, and the continuity and resurfacing of culture that has been here

[0:01:18] Voice 4: for tens of thousands of years, and it's a pleasure to be able to participate in that

[0:01:24] Voice 4: and work towards reconciliation as an LTC and as a community, and we will continue to

[0:01:30] Voice 4: endeavor along that road um i'll introduce uh everybody in the table i'm going to start at

[0:01:37] Voice 4: the far end there actually and vanessa craig regional director gets to start us off good

[0:01:42] Voice 4: morning vanessa thank you for joining us like an imposter up here no uh not an

[0:01:48] Trustee Elliott (probable): imposter at all

[0:01:49] Trustee Elliott (probable): you're elected in

[0:01:51] Voice 4: fact are you not the chair yeah so i don't think that's the

[0:01:56] Trustee Elliott (probable): chair of this

[0:01:56] Trustee Elliott (probable): so

[0:01:57] Voice 4: welcome thank you for being here um uh susan yates i don't want to call you janet there for a

[0:02:05] Voice 4: minute susan yates uh over to you thank

[0:02:08] Trustee Elliott (probable): you and i would actually like to do a short land

[0:02:11] Trustee Elliott (probable): acknowledgement in a roundabout way because this past week i've been listening to the 2023

[0:02:16] Trustee Elliott (probable): massey lectures on cbc radio and i've been enthralled and terrified by canadian american

[0:02:23] Trustee Elliott (probable): American documentary filmmaker, musician, and author, Afra Taylor, and her lectures on predatory

[0:02:30] Trustee Elliott (probable): politics and corporate finance schemes. And they're collected in a book entitled The Age

[0:02:36] Trustee Elliott (probable): of Insecurity, which perfectly describes how too many people feel in the world today.

[0:02:42] Trustee Elliott (probable): And over the past two months, I've also been reading some really interesting essays

[0:02:46] Trustee Elliott (probable): by Haudenosaunee people on the other side of this continent, and thinking about the many ways they

[0:02:52] Trustee Elliott (probable): honor a timeless way of understanding the human place in the natural world.

[0:02:58] Trustee Elliott (probable): My interest in reading and listening to First Nations stories have expanded over the past

[0:03:04] Trustee Elliott (probable): few years, particularly when I think of how I reside on Snuneymux territory, how I may

[0:03:12] Trustee Elliott (probable): honor reconciliation by taking care instead of taking more, and working to ensure we all

[0:03:19] Trustee Elliott (probable): We all feel secure in this place we call home.

[0:03:26] Voice 6: Susan, and probably Elliot, I'm sure you'll be able to hear that.

[0:03:29] Trustee Elliott (probable): Hello. I'd like to do something a little different, if I may.

[0:03:34] Trustee Elliott (probable): Surprise!

[0:03:37] Trustee Elliott (probable): I would like to introduce myself and help Camino.

[0:03:39] Trustee Elliott (probable): And I'm

[0:03:40] Trustee Elliott (probable): very nervous, so I'll do it.

[0:03:43] Trustee Elliott (probable): Well, I'm trying, so forgive me if I get it wrong.

[0:03:48] Trustee Elliott (probable): but these these uh these protocols were given to us um by um elder um gary manson and uh his son

[0:04:00] Trustee Elliott (probable): adam manson is uh is teaching a wonderful class and uh and um i've been very grateful to be able

[0:04:08] Trustee Elliott (probable): to join as a non-cinema member i i asked and they said i'd be welcome and it's been transformative

[0:04:14] Trustee Elliott (probable): So I'm going to try and just, just to say that we all can start somewhere. It's not, doesn't have to be perfect, doesn't have to be, you know, but we have to demonstrate our intent by trying on the right way. So here we go.

[0:05:01] Trustee Elliott (probable): and what I said was all my respective friends and relatives I'm Toby Elliott I'm the child of

[0:05:08] Trustee Elliott (probable): Robert Elliott and Donna Elliott I'm from Langley and first I would like to thank the

[0:05:14] Trustee Elliott (probable): the people whose land we are using today.

[0:05:17] Trustee Elliott (probable): And we give our highest gratitude and appreciation

[0:05:20] Trustee Elliott (probable): to the people of for allowing us to work

[0:05:23] Trustee Elliott (probable): and be on their territory today.

[0:05:26] Trustee Elliott (probable): So .

[0:05:30] Trustee Elliott (probable): This

[0:05:31] Planner Chadwick: is very bad pronunciation.

[0:05:32] Trustee Elliott (probable): And I ask forgiveness for everyone who speaks Falcaminum.

[0:05:36] Trustee Elliott (probable): It's not there, but I encourage everybody.

[0:05:39] Trustee Elliott (probable): And we're working, and actually my friend,

[0:05:41] Trustee Elliott (probable): And Ardith is here today.

[0:05:43] Trustee Elliott (probable): And we're working on a plan to hopefully bring some Hul'qa Minim language classes back to

[0:05:50] Trustee Elliott (probable): Gabriela.

[0:05:50] Trustee Elliott (probable): Elder Gary Manson did teach a couple of years ago.

[0:05:54] Trustee Elliott (probable): There was an endeavor from truth to reconciliation.

[0:06:01] Trustee Elliott (probable): And it was Hul'qa Minim language classes.

[0:06:03] Trustee Elliott (probable): So we don't want to oppose.

[0:06:05] Trustee Elliott (probable): The teaching should be first the name of people first and revitalize this language for their

[0:06:11] Trustee Elliott (probable): people.

[0:06:11] Trustee Elliott (probable): absolutely but as as if they become available and that opportunity presents itself i know there's

[0:06:18] Trustee Elliott (probable): lots of gabriel of people who want to learn and i think that's our duty to learn the language of

[0:06:23] Trustee Elliott (probable): this land so thank you for indulging me well

[0:06:27] Voice 4: i might follow in your footsteps um

[0:06:33] Trustee Elliott (probable): which

[0:06:33] Voice 4: is um thank you

[0:06:35] Trustee Elliott (probable): respected

[0:06:36] Voice 4: one and it's a pleasure to know you

[0:06:38] Trustee Elliott (probable): and that

[0:06:41] Voice 4: It's a pleasure to know you.

[0:06:43] Voice 4: And I don't know a lot about Camino,

[0:06:45] Voice 4: but I have had that opportunity to learn some.

[0:06:48] Voice 4: And one has to use it.

[0:06:49] Voice 4: That's the important thing.

[0:06:50] Voice 6: And

[0:06:51] Voice 4: the important thing about the language here

[0:06:54] Voice 4: is it's the whole oral history of this place.

[0:06:57] Voice 4: The language captures the essence of this place

[0:07:00] Voice 4: and the words, the times of the year, things like that

[0:07:04] Voice 4: are all fundamental to this place

[0:07:06] Voice 4: as culture has been for tens of thousands of years.

[0:07:09] Voice 4: years. So I really appreciate you making that effort. And indeed, we should be conscious

[0:07:16] Voice 4: of it. Thank you. And I'll introduce Lisa Millard, our minute taker. We wouldn't be

[0:07:24] Voice 4: able to do any of this without you, thank you very much. And of course, Rene Jamrat,

[0:07:29] Voice 4: our regional planning manager. We also wouldn't be able to do much of this without you either.

[0:07:32] Voice 4: And we've got Stephen Bao with us today. He's our newly appointed planner for the LTC in

[0:07:39] Voice 4: the shuffle of the resources to ensure that we're delivering the same good quality service across

[0:07:45] Voice 4: the region thank renee for that management so welcome steven to your first in-person meeting

[0:07:51] Voice 4: of this ltc you joined us on lots of other meetings in the past so it's great um i also

[0:07:58] Voice 4: wanted to just recognize that we had a meeting two days ago which was a special local trust

[0:08:02] Voice 4: committee meeting just to get an update from marissa chadwick uh the planner responsible

[0:08:06] Voice 4: for the OCP work and we also had a presentation with respect to water work. It was a very detailed

[0:08:15] Voice 4: comprehensive presentation by William talking essentially about water budgets and water

[0:08:22] Voice 4: balancing and coming to understand what that means to Gabriola and Denman particularly

[0:08:28] Voice 4: with respect to land use development so that has happened prior to this meeting here today.

[0:08:35] Voice 4: um so um thank you everybody for joining us and um so we'll start off with our agenda i'll just

[0:08:42] Voice 4: ask if there's any additions or deletions to the agenda at this time okay there's a number of

[0:08:49] Voice 4: additional pieces of correspondence that have come in regarding a temporary use permit that

[0:08:53] Voice 4: are not on our agenda today and they are

[0:08:55] Voice 4: on our web tab and will be publicly available on the

[0:08:58] Voice 4: website in a new course as well as other materials that correspond particularly that gets applied to

[0:09:08] Voice 4: applications and ends up on the uh in the recording when it comes to us or is available

[0:09:13] Voice 4: on the website for you if you don't feed on today's agenda so um with that we'll adopt the

[0:09:20] Voice 4: agenda as uh presented by general consent and we'll move to trustees reports is the first thing

[0:09:26] Voice 4: And who would like to go first today?

[0:09:28] Voice 4: Susan Hayes.

[0:09:30] Trustee Elliott (probable): Toby?

[0:09:31] Trustee Elliott (probable): Okay, so Toby and I both attended a financial planning committee meeting on February 8th.

[0:09:39] Trustee Elliott (probable): And it was a long meeting.

[0:09:43] Trustee Elliott (probable): And that was in preparation for council's decisions on the unstressed budget coming up very soon.

[0:09:50] Trustee Elliott (probable): next week, in fact, is when we will do our almost finalized budget for 2024-25, I guess.

[0:10:00] Trustee Elliott (probable): We are looking at an increase in taxation, as every local government is, and we will be

[0:10:07] Trustee Elliott (probable): discussing it in detail next Tuesday, Wednesday, and Thursday. I

[0:10:13] Trustee Elliott (probable): was very grateful for my

[0:10:15] Trustee Elliott (probable): Co-Trustee Elliott's participation in that meeting, a big difference.

[0:10:21] Trustee Elliott (probable): I was going to mention the background notes that we got, information notes on Bill 44,

[0:10:27] Trustee Elliott (probable): the housing statutes, and Bill 35, Short-Term Rental Accommodation Act.

[0:10:33] Trustee Elliott (probable): They will have huge implications in British Columbia.

[0:10:36] Trustee Elliott (probable): And even though we, the local trust areas, for the most part, seem to be exempt from

[0:10:43] Trustee Elliott (probable): some of this, we are going to be discussing this in great detail as to how we may best make use

[0:10:50] Trustee Elliott (probable): of these new acts and the following regulations. I'm really actually feeling really positive about

[0:10:58] Trustee Elliott (probable): how they will help us. It's definitely a struggle in the island's trust area. Housing and short-term

[0:11:04] Trustee Elliott (probable): vacation rentals, of course, they are intimately tied together. One tends to preclude the other

[0:11:10] Trustee Elliott (probable): at school times so the other um really interesting event that i attended on monday was the regional

[0:11:19] Trustee Elliott (probable): district of nanaimo recreation and parks master plan meeting and we were discussing the what we

[0:11:26] Trustee Elliott (probable): heard summary report and that was it's it's a summary of public input over the past few months

[0:11:33] Trustee Elliott (probable): It was very

[0:11:34] Trustee Elliott (probable): informative. A few little surprises. I think one of my biggest surprises was that there was not, in this report, input from SNEMO First Nations, but that was answered immediately because at the meeting, Desiree Thomas attended from the land manager from SNEMO.

[0:11:55] Trustee Elliott (probable): up and um she was pretty direct about how they need to be included before these reports come out

[0:12:05] Trustee Elliott (probable): and they will be i there was they did a lot they are definitely they um i mean she pointed out you

[0:12:12] Trustee Elliott (probable): know we may not live here on gabriel in this local test area we may not live here uh visibly anymore

[0:12:19] Trustee Elliott (probable): more but that does not mean that we want to be uh to be regulated to be relegated to history and

[0:12:27] Trustee Elliott (probable): they are coming back to live here of course they will be coming back when they need to live um and

[0:12:34] Trustee Elliott (probable): as director craig uh pointed out a lot of the information in this report uh people commenting

[0:12:41] Trustee Elliott (probable): on water access, for example.

[0:12:45] Trustee Elliott (probable): Area B has not done a lot of development

[0:12:48] Trustee Elliott (probable): in the water access areas

[0:12:50] Trustee Elliott (probable): because those are the prime areas

[0:12:53] Trustee Elliott (probable): for historical First Nations existence

[0:12:58] Trustee Elliott (probable): and food gathering and transportation on the water.

[0:13:03] Trustee Elliott (probable): So that will be very interesting to see what comes of that.

[0:13:07] Trustee Elliott (probable): I'll just very briefly,

[0:13:09] Trustee Elliott (probable): there were there were like nine areas of really interesting sort of public comments sort of

[0:13:15] Trustee Elliott (probable): how they move them together but one of the most interesting ones to me was that people who lived

[0:13:22] Trustee Elliott (probable): in the gabriel the local trust area for less than a year have very different perspectives

[0:13:28] Trustee Elliott (probable): on recreation and park needs including paved trails and swimming pools so it would be interesting to

[0:13:38] Trustee Elliott (probable): see whether any of those desires change over the next little while and what we

[0:13:44] Trustee Elliott (probable): might do with them.

[0:13:44] Trustee Elliott (probable): There was very strong support for trails and accessibility and alternate transportation modes,

[0:13:56] Trustee Elliott (probable): being able to walk and cycle and hike all over the local test area. So I was really heartened

[0:14:04] Trustee Elliott (probable): to hear that and it was an excellent excellent meeting full participation from all of the

[0:14:12] Trustee Elliott (probable): agencies and people who disappointed so that was it was great to attend um oh right the fabulous

[0:14:23] Trustee Elliott (probable): meeting we had on november 28th on the water balance assessment i won't say much on that

[0:14:29] Trustee Elliott (probable): that, except for I really appreciated William Shergill's comments.

[0:14:34] Trustee Elliott (probable): He is the senior freshwater specialist who works for the Islands Trust.

[0:14:39] Trustee Elliott (probable): He works for other agencies as well.

[0:14:42] Trustee Elliott (probable): And he was so good about saying the climate emergency and reconciliation are

[0:14:49] Trustee Elliott (probable): essential for consideration of how we determine the water balance in this

[0:14:55] Trustee Elliott (probable): trussed area so water in water out and we have a responsibility i i really appreciated how william

[0:15:03] Trustee Elliott (probable): shelbert said we have a responsibility to the islands trust act to do the right thing when we

[0:15:10] Trustee Elliott (probable): are looking at how much water is available how much water is used and how we make land use

[0:15:17] Trustee Elliott (probable): decisions based on those so that that was just a great session i really appreciate that and i'll

[0:15:25] Trustee Elliott (probable): leave it at that over to you trustee oh yeah thank

[0:15:30] Voice 10: you

[0:15:33] Trustee Elliott (probable): um yeah so jumping off of that uh

[0:15:35] Trustee Elliott (probable): point there will be more discussion on um water balance assessments and so for those that didn't

[0:15:43] Trustee Elliott (probable): catch the special meeting two days ago um i encourage you to watch the recording because

[0:15:49] Trustee Elliott (probable): there was a focus on um the the reason gabriola as as a as a community might be ideally positioned

[0:15:59] Trustee Elliott (probable): to be a pilot project to develop the methodology for water balance throughout the island's trust

[0:16:06] Trustee Elliott (probable): area and so there's um so william chova and he's got really close relationships with the rdn he's

[0:16:13] Trustee Elliott (probable): spoke very highly of the RDN's data monitoring and we had some of the strongest in well we've

[0:16:22] Trustee Elliott (probable): got the best relationship with the RDN that I would trust local trust area has with any

[0:16:28] Trustee Elliott (probable): regional district and so we can work together with the RDN with the monitoring and the data

[0:16:34] Trustee Elliott (probable): that's been collected for over decades I guess and the six monitoring wells around the island

[0:16:40] Trustee Elliott (probable): mainland to understand how water is collected we know a lot about that what we need to do in this

[0:16:47] Trustee Elliott (probable): pilot project is understand how is it being used um where is it going what are the big users so

[0:16:54] Trustee Elliott (probable): that we can develop a plan to um to um to balance that creative budget it's called um so there'll

[0:17:03] Trustee Elliott (probable): be more discussion of that at trust council and susan and i will be advocating strongly for

[0:17:09] Trustee Elliott (probable): the 50 000 um is a proposed business case to do the water balance on gabriola i believe on

[0:17:17] Trustee Elliott (probable): potentially on denman no well focus on gabriola and this is part of our ocp review so we're going

[0:17:24] Trustee Elliott (probable): into our ocp review um next year we need to get the trustees support for that money because it's

[0:17:32] Trustee Elliott (probable): a decision of trust council and uh and so we'll be making the case that the water balance must be

[0:17:39] Trustee Elliott (probable): be included in that so and gabriella will provide an ideal template yeah so it's a really good

[0:17:45] Trustee Elliott (probable): conversation i encourage constituents to watch that if you're interested in water and how it's

[0:17:50] Trustee Elliott (probable): going to be it is critical to determining uh where we do more intensive development and where we don't

[0:17:58] Trustee Elliott (probable): want to develop so um i've participated in the gabriella health and wellness collaborative um

[0:18:04] Trustee Elliott (probable): the last couple of meetings and i brought forward an idea that i'd like to discuss at a later time

[0:18:12] Trustee Elliott (probable): in our agenda um i have a community uh gift to um and i sort of put the idea out there and i'm

[0:18:23] Trustee Elliott (probable): letting other community groups run with it so it's not a political thing at all but a community gift

[0:18:28] Trustee Elliott (probable): to the name and specifically the chief and council that have been serving for the last term because

[0:18:34] Trustee Elliott (probable): they're going into an election and just sort of recognizing their service to their community

[0:18:40] Trustee Elliott (probable): and in particular the elders who've been so kind and coming over and sharing teachings and doing

[0:18:47] Trustee Elliott (probable): protocol and openings and doing ceremony here so that's a discussion that's happening sort of as a

[0:18:54] Trustee Elliott (probable): community to community level and I wanted to chat about whether this LTC might consider that as a

[0:19:02] Trustee Elliott (probable): political body the chief and council sort of but we'll leave that discussion for later um i

[0:19:08] Trustee Elliott (probable): participated in financial planning committee meetings regional planning committee meeting

[0:19:12] Trustee Elliott (probable): conservancy meetings um executive committee meetings there's lots of meetings this month

[0:19:19] Trustee Elliott (probable): um i would say that the big news from the regional planning committee is the release

[0:19:25] Trustee Elliott (probable): of the housing toolkit and this is a significant piece of work that staff and I applaud the regional

[0:19:34] Trustee Elliott (probable): planning team Robert Kojima, Marissa and Sonia and many others worked on this and so it's basically

[0:19:43] Trustee Elliott (probable): a compendium of all the different policy and bylaw approaches that are have been tried might

[0:19:51] Trustee Elliott (probable): potentially be tried that LTCs can draw from as we go into our

[0:19:55] Trustee Elliott (probable): OCP process. So it includes tools like suitability, land

[0:20:00] Trustee Elliott (probable): suitable land analysis, and methodology for determining

[0:20:04] Trustee Elliott (probable): where to build, where not to build, and different policy

[0:20:07] Trustee Elliott (probable): options that you might want to put in your OCP so that you can

[0:20:11] Trustee Elliott (probable): draw from when the time's appropriate. So I won't go into

[0:20:13] Trustee Elliott (probable): it, but it's on the website. Now, if you go to affordable

[0:20:16] Trustee Elliott (probable): housing under the program section, it's a huge document,

[0:20:20] Trustee Elliott (probable): but really rich and I'm super proud of staff and the trustees who worked on that so

[0:20:28] Trustee Elliott (probable): oh yes and I've been participating culturally committed for the last year as you know and I

[0:20:36] Trustee Elliott (probable): do understand that this potentially is the group that's going to help trustees with our

[0:20:41] Trustee Elliott (probable): reconciliation learnings we've got three mentors who would be assigned to violence trust and work

[0:20:50] Trustee Elliott (probable): with us in the organization so that is also a big piece of work that it's taken a year so i made that

[0:20:56] Trustee Elliott (probable): motion to council in september saying we wanted a reconciliation committee to how we address all

[0:21:02] Trustee Elliott (probable): these complex interrelated issues it turned into a reconciliation learning group and um and i'm

[0:21:09] Trustee Elliott (probable): really pleased that culturally committed is is going to be working with us so that's coming in

[0:21:13] Trustee Elliott (probable): new year thanks so certainly what's going on back to you chair

[0:21:18] Voice 4: okay thank you toby um i won't bore

[0:21:21] Voice 4: you with too much um um uh as a member of executive committee as toby is um we share the responsibility

[0:21:28] Voice 4: of uh being trustees on other islands and uh chairing those meetings and uh the two islands

[0:21:35] Voice 4: that i do uh chosen to do is gabriola and uh gambier so i've done a couple of meetings on

[0:21:40] Voice 4: Gambier and they're doing some important shoreline work over there. So I've attended those this past

[0:21:47] Voice 4: month. The session forum that I attended was ocean protection program by the federal government

[0:21:55] Voice 4: for Canada ostensibly dealing with all matters across the nation associated with the oceans

[0:22:02] Voice 4: and so that was an insightful forum. One of the best ones over the 12 years that I've been

[0:22:08] Voice 4: attending those i think that was the most interesting one that i have attended and in

[0:22:13] Voice 4: particular what has come out of that is um the incredible amount of work that is going on in

[0:22:18] Voice 4: collaborating and working with first nations to engage them in that that shared interest into

[0:22:24] Voice 4: oceans uh surrounding canada um and they've established a uh a new uh strategy they call

[0:22:32] Voice 4: it actually rather than calling it a form because i think there's some confusion over the naming

[0:22:35] Voice 4: But they call it now the Coast Salish Strategy, which is going to be bringing together agencies and bodies to develop strategies for ongoing protection and conservation of the marine environment.

[0:22:47] Voice 4: And I'm hoping that the Onstrup will be involved in that as well.

[0:22:51] Voice 4: And so that's coming.

[0:22:53] Voice 4: In the intervening number of weeks, as Toby has said, there's been many meetings.

[0:22:58] Voice 4: And that's all in preparation of us getting to Trust Council, which is December 5th to 7th in Victoria.

[0:23:04] Voice 4: Victoria, you're welcome to join us, either electronically or in person down there.

[0:23:08] Voice 4: There's a limited amount of public space there, but we always enjoy having folks attending

[0:23:13] Voice 4: if you happen to be in Victoria.

[0:23:17] Voice 4: I want to also note that our annual report, long and slow in its processes, finally ended

[0:23:25] Voice 4: up on the floor of the legislature.

[0:23:27] Voice 4: I traveled to Victoria to witness that moment.

[0:23:29] Voice 4: I think it's important to bear witness to these events and raise the awareness to the

[0:23:33] Voice 4: Islands Trust whenever there's an opportunity. I also had the chance to meet with Minister Khan

[0:23:38] Voice 4: and a number of other ministers by chance that I've gotten to know over the years that I've been

[0:23:44] Voice 4: the chair of trust council and repeated the invitation to our minister to attend council

[0:23:51] Voice 4: in the future. She has again confirmed her interest in doing that. So that might happen

[0:23:56] Voice 4: in a year, which would be a great opportunity for our council to meet the minister in person

[0:24:01] Voice 4: and and have and have that kind of a conversation she

[0:24:04] Trustee Elliott (probable): wants to come to

[0:24:05] Trustee Elliott (probable): one of the islands right

[0:24:09] Voice 4: that's up to council um and then ultimately in the end but um we'll see how that all goes right

[0:24:16] Voice 4: i think she looks after her own travel stuff change probably won't be

[0:24:20] Voice 4: but anyway uh we've been uh extended a sector second time an invitation for her to join us

[0:24:26] Voice 4: And we did have conversations about the most recent legislation amendments in housing, and that certainly there's interest in the islands.

[0:24:34] Voice 4: Above that, although we've been not included, there are options for us to participate in this, and we'll see how that all unfolds for the future.

[0:24:43] Voice 4: Lots going on

[0:24:44] Voice 4: at the provincial level, that's for sure.

[0:24:46] Voice 4: So that's it for me and my reporting.

[0:24:49] Voice 4: I'd like to go to Vanessa Craig, the area director here.

[0:24:53] Voice 4: Before I turn it over here, I just want to say that echoing what the trustees have said about willing to share those remarks about working with the Niagara Regional District.

[0:25:05] Voice 4: And I think what's significant about that is acknowledging that the area directors that have represented Gabrielle Island on the regional district for many, many years have obviously facilitated the regional district recognizing what's important over here and establishing budget and making these things happen.

[0:25:26] Voice 4: because it doesn't just happen everywhere across the Alps Trust.

[0:25:30] Voice 4: Some islands don't get very much attention at all or the representation is limited.

[0:25:35] Voice 4: But having your own elected representative here on Gabriel, I think really has paid off.

[0:25:41] Voice 4: And of course, Vanessa, you're doing some amazing work for the community here as well as wearing the hat as the regional district chair.

[0:25:48] Voice 4: So I want to thank you for that. Over to you.

[0:25:51] Trustee Elliott (probable): thank you um i i could talk a lot about it thanks susan for providing that really good update on the

[0:25:59] Trustee Elliott (probable): parks and rent chapter plan i was pleased to hear what the report came back it's on our website uh

[0:26:04] Trustee Elliott (probable): under the get involved it has all of the information because we have numerous in-person

[0:26:09] Trustee Elliott (probable): and online surveys it's it's kind of a this is kind of a base but there's a lot of work that's

[0:26:16] Trustee Elliott (probable): going to happen in the next short little while which is a spatial analysis to look at gaps

[0:26:22] Trustee Elliott (probable): potentially parks or trails on the island as well as an analysis current recreation facilities and

[0:26:30] Trustee Elliott (probable): programming so that will all be coming forward and I was really pleased that Desiree Thomas could

[0:26:36] Trustee Elliott (probable): join us um for the advisory committee uh she was appointed um a while ago by a chief uh chief wise

[0:26:44] Trustee Elliott (probable): and um so it was really great to to have her there and i think it's um it's going to give us

[0:26:52] Trustee Elliott (probable): a different area of conversation and communication that information will start happening directly as

[0:27:00] Trustee Elliott (probable): well so that was um that was good to see her there um the water budget it's it's great to hear that

[0:27:08] Trustee Elliott (probable): you're going ahead with the broader budget we're actually going to be starting the third water

[0:27:11] Trustee Elliott (probable): budget for the rdn um in the area we're just finishing up area g and area a is next on the

[0:27:20] Trustee Elliott (probable): list so those were the three areas with what were considered vulnerable aquifers and water systems

[0:27:26] Trustee Elliott (probable): and so yeah it's quite an in-depth report so if you wanted to see the ones that the rdn has done

[0:27:31] Trustee Elliott (probable): for some of the areas they're on the on the website and it looks at that uh that's the

[0:27:37] Trustee Elliott (probable): spectrum of where the water is coming from how it's flowing you know where is it going um those

[0:27:42] Trustee Elliott (probable): types of things and then how would it be used to go to uh go to your point um the the other thing

[0:27:50] Trustee Elliott (probable): that we're coming up with that i've been working on for quite a bit is the proposed new health and

[0:27:54] Trustee Elliott (probable): well-being coordinator for gabriela so we are a draft bylaw came to the board and we did approve

[0:28:00] Trustee Elliott (probable): it so it's at the ministry municipalities for approval um every new service like this has to

[0:28:06] Trustee Elliott (probable): have its own bylaw that's part of the way the regional district any regional district has the

[0:28:11] Trustee Elliott (probable): governance so it's all service oriented so every service has its own bylaw

[0:28:15] Voice 9: um

[0:28:16] Trustee Elliott (probable): once or if that's

[0:28:18] Trustee Elliott (probable): approved by the minister we would go into an aap an alternative approval process in the new year

[0:28:25] Trustee Elliott (probable): which is basically another word for it is called a counter petition so it will provide information

[0:28:31] Trustee Elliott (probable): and we've had numerous public engagement but there'll be additional public engagement and

[0:28:37] Trustee Elliott (probable): if you're opposed to the creation of this new position and service on the island you would

[0:28:42] Trustee Elliott (probable): submit a form by either email fax mail in person it will be fairly open how you manage to register

[0:28:49] Trustee Elliott (probable): register your opposition and then if um I think they've calculated the number of electors that

[0:28:57] Trustee Elliott (probable): we need to to um respond to the survey at 300 and I think it's 392 it might be might be lower than

[0:29:07] Trustee Elliott (probable): that and then um that's ten percent and then if there's more than ten percent of the population

[0:29:14] Trustee Elliott (probable): relationally registered electors that are qualified electors, then you'd be able to

[0:29:19] Trustee Elliott (probable): either move to a full referendum or, you know, reconsider the program.

[0:29:24] Trustee Elliott (probable): So one thing I wanted to highlight is because of the way that AAP go, AAPs go, the question

[0:29:32] Trustee Elliott (probable): will ask about a full amount for a full-time position, whereas we're only planning to start

[0:29:38] Trustee Elliott (probable): for a part-time position to do it as a pilot project and see how it facilitates work within

[0:29:44] Trustee Elliott (probable): the community. But if you were to increase it within five years, you'd have to go back through

[0:29:51] Trustee Elliott (probable): the process. And so just to give more flexibility, an example is when we did Gertie Bus when we had

[0:29:58] Trustee Elliott (probable): of the

[0:30:00] Trustee Elliott (probable): uh referendum in 2016 i believe it was for up to 250 000 and we're not there yet and that's seven

[0:30:07] Trustee Elliott (probable): years ago so it would be a referendum asking for authorization up to a certain amount but we

[0:30:13] Trustee Elliott (probable): wouldn't start at that amount for 2020. so

[0:30:17] Trustee Elliott (probable): uh i mean i could continue talking we're a deep in

[0:30:20] Trustee Elliott (probable): budget conversation very well we're having a special budget meeting next week um but uh

[0:30:26] Trustee Elliott (probable): thank you for the opportunity just it's great to know that you we all forgot to mention chair if I

[0:30:34] Trustee Elliott (probable): might um the protocol meeting that all three four of us were and so finally the RDM and the

[0:30:41] Trustee Elliott (probable): we had our protocol meeting which is supposed to happen once annually and I don't know if it

[0:30:47] Trustee Elliott (probable): has been uh we didn't meet last year it's actually up to twice it's up to twice yeah

[0:30:53] Trustee Elliott (probable): So that was a really good meeting in which we discussed housing approaches.

[0:30:58] Trustee Elliott (probable): What was the last item?

[0:30:59] Planner Chadwick: Water.

[0:31:01] Planner Chadwick: Anything

[0:31:01] Trustee Elliott (probable): that involves the regional district and the local traffic area where we can support each other.

[0:31:06] Planner Chadwick: And transportation.

[0:31:07] Trustee Elliott (probable): That was

[0:31:08] Trustee Elliott (probable): active transportation.

[0:31:09] Trustee Elliott (probable): There's so much overlap.

[0:31:11] Trustee Elliott (probable): There's so much overlap.

[0:31:12] Trustee Elliott (probable): And so I think that there was a consensus we need to meet more frequently and have more communication staff to staff.

[0:31:19] Trustee Elliott (probable): It was helpful, I think, to clarify some of the issues.

[0:31:22] Trustee Elliott (probable): So, as we're trans-juristic, we need to work together.

[0:31:27] Trustee Elliott (probable): A very congenial meeting.

[0:31:29] Trustee Elliott (probable): It was great.

[0:31:29] Trustee Elliott (probable): It was helpful.

[0:31:30] Trustee Elliott (probable): Sorry, I forgot to end.

[0:31:32] Trustee Elliott (probable): Oh, that's good.

[0:31:34] Voice 4: My apologies, too.

[0:31:36] Voice 4: Escaped me on my calendar.

[0:31:39] Voice 4: But it's a nice segue, actually, about protocol agreements, because the next item on the agenda is First Nations reports.

[0:31:45] Voice 4: This is a place we've set on our agenda to provide the opportunity for nations to report anything they wish to us in the spirit of inclusion and acknowledgement of Indigenous peoples in the region.

[0:32:01] Voice 4: And indeed, we do have a protocol agreement with the name of this nation.

[0:32:05] Voice 4: And we're hoping to revise that in the coming future, we'll just say.

[0:32:11] Voice 4: and and as time goes on and we build stronger relationships with each other we may get

[0:32:18] Voice 4: representation at our meeting i would be grateful to have that because i know that many of you would

[0:32:22] Voice 4: be as well and so just acknowledge that space is here

[0:32:26] Trustee Elliott (probable): um if i may um there is a newsletter that

[0:32:31] Trustee Elliott (probable): goes out and so they just published their november news and there's lots of information on it um and

[0:32:37] Planner Chadwick: And

[0:32:37] Trustee Elliott (probable): I would note that they reported out on a very significant meeting with the Honourable Gary Anandasangari,

[0:32:46] Trustee Elliott (probable): Minister of Crown Indigenous Relations Canada, about the former D&D lands

[0:32:51] Trustee Elliott (probable): and how progress is advancing with basically return of the lands.

[0:32:58] Trustee Elliott (probable): Wow, I didn't

[0:33:00] Voice 4: know I'd hear a call. I've heard that also recently.

[0:33:03] Trustee Elliott (probable): I think it was just a

[0:33:04] Voice 4: week

[0:33:05] Trustee Elliott (probable): ago.

[0:33:07] Trustee Elliott (probable): um there's lots of news in there so and chief and council meetings are also online if if members i

[0:33:15] Trustee Elliott (probable): think you can watch it um it is really good to stay connected with um music what's the picture

[0:33:22] Trustee Elliott (probable): of the chief and the minister there their council chambers are beautiful anyways just wanted to add

[0:33:29] Trustee Elliott (probable): that in thank

[0:33:30] Voice 4: you okay so we've done plenty of talking here already this morning and i appreciate

[0:33:36] Voice 4: your patience and attention um this brings us to our public comment section of the agenda and just

[0:33:43] Voice 4: uh you're always also very kind and respectful but just as a reminder to everybody anybody that

[0:33:49] Voice 4: might be new to our meeting that please direct your comments at the ltc not to other members

[0:33:53] Voice 4: of the audience or the staff we want to hear from you um and speak to the issues at hand and not

[0:33:59] Voice 4: other individuals so let's stick to the issues and try to be clear and concise while you're being

[0:34:05] Voice 4: respectful. We're trying to promote a healthy dialogue, a safe working place, and a safe place

[0:34:11] Voice 4: for the public to gather and to be able to speak and be heard. And so let's just be cognizant of

[0:34:17] Voice 4: that. And I'll just open the floor up to anybody that wishes to speak to us today, ideally on

[0:34:22] Voice 4: topics that are on our agenda, but of course, other topics that are not on our agenda today.

[0:34:28] Voice 4: Future applications, there will be, of course, opportunity for the future public comment when

[0:34:33] Voice 4: those applications get here but if it's critical that you tell us something today we're happy to

[0:34:39] Voice 4: hear that and anybody that has an application that's on today's agenda you will have an

[0:34:44] Voice 4: opportunity to speak to your agenda item uh specifically when we get to it so you don't

[0:34:49] Voice 4: need to provide public comment at this time and uh of course you're speaking to the ltc we don't

[0:34:55] Voice 4: necessarily want debate going on between members of the audience and applicants and the like so

[0:35:01] Voice 4: So I'll just get a show of hands of who wishes to address the local trust committee today.

[0:35:07] Voice 4: Okay, I saw the first hand up on the far side here, and then I'll just go around in a loop.

[0:35:12] Voice 4: I see two more back there, gentlemen from the front row.

[0:35:15] Voice 4: Thank you, sir. Over to you.

[0:35:17] Voice 4: State your name for the region.

[0:35:19] Voice 4: My

[0:35:19] Voice 12: name is Stephen Earle, Chair of ICOM, Trustees Elliot and Yates, and Director Craig.

[0:35:27] Voice 12: Thank you for the opportunity to speak today.

[0:35:29] Voice 12: um the title of what i'm going to say is why does gabriela need a transportation commission

[0:35:36] Voice 12: gabriela doesn't need a transportation advisory planning commission all in capitals

[0:35:43] Voice 12: but we do need a body that is made up of dedicated gabrielans that have expertise in

[0:35:49] Voice 12: various aspects of transportation fairies vehicles on roads transit taxis roadside trails sidewalks

[0:35:59] Voice 12: and off-road connecting trails and the time activity that also has the time to work on

[0:36:07] Voice 12: gabriel's specific transportation issues and this is the most important part that also has some

[0:36:15] Voice 12: standing in the eyes of governing agencies like the ministry of transportation infrastructure

[0:36:20] Voice 12: infrastructure, the regional district, the NIMO, excuse me, and the Iowans Trust.

[0:36:28] Voice 12: Many Gabriola organizations have and continue to study transportation issues,

[0:36:35] Voice 12: petition for changes and make things happen.

[0:36:37] Voice 12: And to the note taker, I will give you this.

[0:36:41] Voice 12: Some examples include Sustainable

[0:36:46] Voice 12: Gabriel with its climate 12 initiative that's still ongoing the cycle paths that wrote this

[0:36:53] Voice 12: document in 2010 which is now part of the official community plan and it talks about shared roadways

[0:37:01] the

[0:37:01] Voice 12: village vision planning commission committee sorry commission

[0:37:07] that wrote his final report in 2017 which was taken by the local trust committee

[0:37:18] Voice 12: The Gabriela Community Bus Foundation that has operated the Gurney Bus since 2013 at arm's length from, but with support from, the Regional District of the Nanticoke, and it's a good

[0:37:32] Voice 6: example of the Gurney Bus.

[0:37:33] Voice 6: us. The

[0:37:38] Voice 12: Gabriola Land and Trails Trust, which has done amazing work on this island, creating

[0:37:46] Voice 12: trails for recreational use, but some of those trails are also part of our transportation

[0:37:50] Voice 12: network. So lots of different groups have done lots of great things around transportation,

[0:37:56] Voice 12: all of them are going to take groups. We need a transportation body with credibility and

[0:38:02] Voice 12: standing so that agencies that make decisions for us regarding road maintenance, speed limits, lane

[0:38:08] Voice 12: widths, shoulder widths, sidewalks, crosswalks, roadside trails and bicycle and footpaths have a

[0:38:15] Voice 12: credible body from which to seek advice and an obligation to do that so that they can learn what

[0:38:23] Voice 12: it is that Gabrielians actually need rather than just what they think. I know you're thinking we

[0:38:33] need to have a formal

[0:38:34] Voice 12: body in order for this to happen but I'll give you an example of one that

[0:38:39] Voice 12: works that is not formal and that is the ferry advisory committee or the ferry advisory

[0:38:45] Voice 12: committees around this coast.

[0:38:48] Voice 12: BC Ferries is perfect, we all know that.

[0:38:52] But they know that they don't know enough

[0:38:56] Voice 12: about each individual island's needs.

[0:38:59] Voice 12: And so they've established the ferry advisory committees to provide advice

[0:39:03] Voice 12: and to act as a conduit for feedback from the public.

[0:39:08] Voice 12: So I urge the LTC to either create a Transportation Advisory Planning Commission

[0:39:15] Voice 12: or better still work with RDN and MOTI and with transportation related

[0:39:21] Gabriel organizations

[0:39:23] Voice 12: to create a transportation advisory committee this falls under the LTC's

[0:39:30] Voice 12: mandate because it is for the trust that holds the agreement with the Ministry of Transportation

[0:39:37] Voice 12: on our road standards and so on and because the LTC has a responsibility to make decisions that

[0:39:45] Voice 12: reduce our contribution to climate change. Transportation is our greatest source for

[0:39:51] Voice 12: greenhouse gas emissions. So I am asking you, the LTC, to help us, local organizations,

[0:39:59] Voice 12: to form a credible Transportation Committee and then help make it work by ensuring that

[0:40:06] Voice 12: the Committee has a role in improving any transportation-related work that gets done.

[0:40:12] Voice 12: i'll be there thank you thank

[0:40:16] Voice 4: you very much for that thoughtful uh presentation do you have any

[0:40:23] Voice 4: questions for the delegate before your speakers just

[0:40:25] Trustee Elliott (probable): one quick question um for stephen earl um

[0:40:30] Trustee Elliott (probable): i couldn't agree more about all of the very productive and independent work that all of

[0:40:37] Trustee Elliott (probable): those groups have done i've been part of them myself some of them um but you do realize that

[0:40:42] Trustee Elliott (probable): But if we do this through the Gabriel Island Local Trust Committee, it has to be a formal transportation advisory planning committee, and it has to follow the guidelines that our committees have to use.

[0:40:57] Trustee Elliott (probable): So you have to have public meetings, and you have to have a minute taker, and you have to follow APC guidelines.

[0:41:03] Trustee Elliott (probable): And normally, you would get a referral from a local trust committee.

[0:41:06] Trustee Elliott (probable): But I do believe, just like the Housing Task Force worked independently and very productively,

[0:41:12] Trustee Elliott (probable): that you could do the work

[0:41:14] Voice 9: and

[0:41:15] Trustee Elliott (probable): just submit information reports attend meetings as as your

[0:41:22] Trustee Elliott (probable): committee so desired but we will talk about that with staff because unfortunately i can't see us

[0:41:28] Trustee Elliott (probable): doing that for vince group unless we follow what's normally required of a formal advisory

[0:41:36] Trustee Elliott (probable): advisory planning commission but thank you so much for the question um so you mentioned

[0:41:43] Trustee Elliott (probable): Commission in the beginning that you do not want a commission if your ask is is the transportation

[0:41:51] Trustee Elliott (probable): advisory planning committee because my understanding is translation Commission is

[0:41:56] Trustee Elliott (probable): different and a room work under the LTC but I'm not sure what is the body that would oversee that

[0:42:04] Trustee Elliott (probable): So, I'm looking for a little more clarity on why not a commission.

[0:42:09] Voice 12: Yeah, well, because of what Susan just pointed out, a commission is cumbersome.

[0:42:14] Trustee Elliott (probable): It

[0:42:14] Voice 12: involves lots of rules, and it's expensive.

[0:42:17] Trustee Elliott (probable): Yeah. It

[0:42:18] Trustee Elliott (probable): takes down a toilet.

[0:42:21] Voice 12: But, if you look at the fairy advisory committee example, I think

[0:42:27] Voice 12: it's possible to think outside the box here

[0:42:29] Trustee Elliott (probable): and

[0:42:30] Voice 12: create, or help us create, a committee.

[0:42:33] Voice 12: that that is not as formal as a commission okay

[0:42:39] Trustee Elliott (probable): um

[0:42:40] Voice 12: but we'll get the job done but

[0:42:43] Trustee Elliott (probable): you want the

[0:42:44] Trustee Elliott (probable): credibility of an actual body that is recognized so that's

[0:42:47] Voice 12: tricky yeah i

[0:42:50] Trustee Elliott (probable): hear this and there's

[0:42:51] Trustee Elliott (probable): take in the back of the game additional support with the case

[0:42:57] Trustee Elliott (probable): but i think this is a good conversation we should probably we need to figure it out

[0:43:02] Trustee Elliott (probable): figure it out it is an excellent

[0:43:04] Voice 4: conversation and thank you for your presentation and just

[0:43:08] Voice 4: you know the the challenge is um we are not a corporate body like uc paris we are legislatively

[0:43:15] Voice 4: honestly and so therefore need to conduct things differently than the freedoms that corporations

[0:43:19] Voice 4: have by the way to create committees and then dismiss conditions right we want to be sure that

[0:43:26] Voice 4: there's um a more credible formal question from that even i think but nonetheless i think the

[0:43:33] Voice 4: question lies task force commission committee what are the options available to the ltc and

[0:43:38] Voice 4: i think we should potentially ask staff to advise us on that at some point but let's finish public

[0:43:44] Voice 4: comment period i

[0:43:45] Trustee Elliott (probable): just have another really important question um because director craig is

[0:43:48] Trustee Elliott (probable): here because of course the other thought was what the southern gold filers do they like salt spring

[0:43:54] Trustee Elliott (probable): for example their transportation commission is run through the capital regional district

[0:44:01] Trustee Elliott (probable): so it's not actually run through the local trust committee it's run through the regional district

[0:44:06] Trustee Elliott (probable): but again it has its own formal requirements and i'm thinking that they're probably no less formal

[0:44:12] Trustee Elliott (probable): than what you know a trust committee they would be very formal because it's a service right

[0:44:18] Trustee Elliott (probable): to bolster it okay that's a file on

[0:44:20] Trustee Elliott (probable): funding and yeah and and i would say the difference also with

[0:44:24] Trustee Elliott (probable): the fac is that dc fairies itself has asked for community support ethic advisory committees and

[0:44:32] Trustee Elliott (probable): provide feedback i don't hear moti asking for that but uh

[0:44:37] Trustee Elliott (probable): yeah just wonderful that's really

[0:44:40] Trustee Elliott (probable): important to know thank you so much director craig yeah

[0:44:43] Voice 4: so let's continue the conversation

[0:44:46] Voice 4: I completely understand where you're going.

[0:44:49] Voice 4: So let me now go down the road here, over here, I think was the next hand up here.

[0:44:54] Voice 4: I think I'm trying to gather some thoughts after what I've heard here, quite happy if

[0:44:59] Voice 4: somebody else went first.

[0:45:00] Voice 4: Okay.

[0:45:00] Voice 4: So I think the gentleman in the hat there

[0:45:03] Voice 8: was your next person.

[0:45:04] Voice 8: I apologize.

[0:45:05] Voice 8: I'm not showing disrespect for wearing my hat.

[0:45:07] Voice 8: I

[0:45:08] Voice 6: have a large scar

[0:45:08] Voice 8: on top of my head.

[0:45:09] Voice 8: I don't like to be seen.

[0:45:10] Voice 8: Oh, good.

[0:45:11] Voice 8: Well, I'm not taking it as disrespect, so thanks a lot.

[0:45:13] Voice 8: Thank you for receiving me. My name is Stephen Usher. I'm a hydrogeologist, a fellow that studies groundwater, and I was much encouraged when I found that we were looking at the water budget issue through the Islands Trust, because that's a good place for it.

[0:45:30] Voice 8: um the reason i chose to come today is i have probably 30 years experience doing water budgets

[0:45:37] Voice 8: in other jurisdictions and have indeed done some in british columbia notably called cobble hill

[0:45:43] Voice 8: three or four years ago and so i have it's really close to my heart i'm a resident on the island

[0:45:49] Voice 8: here and i just wanted to commend you for uh putting the water budget forward um i get have

[0:45:55] Voice 8: the opportunity of giving in this room a public presentation on the geology and groundwater of

[0:46:02] Voice 8: the island from my perspective as a resident and applying my science to where I'm living

[0:46:07] Voice 8: and I have a rather pleasant conclusion in that when I looked at the amount because the water

[0:46:15] Voice 8: budget is what's available and in this case on an island it's what's coming from the sky

[0:46:19] Voice 8: getting into the ground and then what's the use and what's the potential use

[0:46:24] Voice 8: and also what the I don't mean to lecture you your own papers talk about this it's very good

[0:46:30] Voice 8: and then what is contributing to the ecosystem and how all those things are linked so water

[0:46:37] Voice 8: taking can be very site specific but it has to be thought of regionally so I'm interested in what

[0:46:45] Voice 8: you're doing but my conclusion was that there's going to be more than enough water on this island

[0:46:51] Voice 8: by several orders of magnitude. The difficulty, the common perception is we don't have enough water

[0:46:58] Voice 8: and that's because we don't have enough water storage and so when your water budgeting exercise

[0:47:04] Voice 8: goes forward we should be considering the the way to storage and rooftop harvesting and things like

[0:47:10] Voice 8: that. Take advantage of this water still sustaining ecosystem and plan appropriately for how you're

[0:47:17] Voice 8: going to do things and you don't want to encumber a local resident because they you think you're

[0:47:24] Voice 8: taking water from the neighbor because there's lots of water you do want to pay a lot of attention

[0:47:30] Voice 8: to subdivisions because they introduce a lot of rooftops and how they handle the water is very

[0:47:36] Voice 8: important to continue to recharge the aquifers that are here

[0:47:39] Voice 6: so

[0:47:40] Voice 8: basically my message was was

[0:47:42] Voice 8: was two things.

[0:47:45] Voice 8: One, don't despair, we have enough water

[0:47:48] Voice 8: and that's what your exercise is gonna find.

[0:47:50] Voice 8: I've done the same thing in the same terrain

[0:47:53] Voice 8: down south of Duncan, and that's what we found.

[0:47:56] Voice 8: And two, link the land development

[0:47:59] Voice 8: to the ecosystem sustainability.

[0:48:02] Voice 8: I know you have different words in yours,

[0:48:04] Voice 8: but those are the words that I grew up with.

[0:48:07] Voice 8: And make sure that the linkages are all thought well out.

[0:48:11] Voice 8: So really, I'm only saying here is a sort of word of encouragement and congratulations on moving forward on these things.

[0:48:19] Voice 8: I think you should really think very strongly about supporting your water budget initiative.

[0:48:24] Voice 8: Gabriola is a middling island. In other words, it's not as developed as Salt Spring, and it's much more developed than some of the smaller islands.

[0:48:32] Voice 8: So it's a really good example of how to do, and I already have an idea how I might tackle it, for example.

[0:48:39] Voice 8: so it's a very doable thing the budgets you were talking about i think it was up to a hundred

[0:48:44] Voice 8: thousand dollars would be more than enough to uh do the exercise because of the level of knowledge

[0:48:50] Voice 8: that the trustees mentioned that we have on this island so thank you very much for going ahead with

[0:48:56] Voice 8: it

[0:48:56] Trustee Elliott (probable): if we get the money well

[0:48:58] Voice 8: i'm just trying to encourage you earlier

[0:49:00] Trustee Elliott (probable): thank you so appreciate

[0:49:03] Trustee Elliott (probable): I appreciate your words today.

[0:49:04] Voice 4: Your trustees will be taking that to the budget discussions.

[0:49:07] Voice 4: And I just say that there's also conversations

[0:49:10] Voice 4: about how to engage with,

[0:49:12] Voice 4: obviously you're a professional or historically professional,

[0:49:14] Voice 4: but there's interest in accessing citizen science

[0:49:22] Voice 4: and volunteers to associate with that work

[0:49:26] Voice 4: because there's lots of on that ground hand

[0:49:28] Voice 4: on what needs to be done.

[0:49:30] Voice 4: So I would say, you know,

[0:49:31] Voice 4: stay in touch and look for we'll be looking for opportunities i think assuming you get money yeah

[0:49:37] Voice 4: yeah

[0:49:38] Trustee Elliott (probable): especially for the monitoring i think that's where yeah citizens everybody will

[0:49:42] Trustee Elliott (probable): will need to participate how are we using broader so yeah thank you gentlemen

[0:49:48] Voice 10: in the front row

[0:49:50] Voice 10: hi my name is kent small and talking just with regards to the application that i had

[0:49:56] Voice 10: for the trust council for redevelopment at the garden center wild rose garden center

[0:50:02] Voice 10: property uh may 11th meeting um i asked for an extension on my application to get some reports

[0:50:09] Voice 10: in um i did get the reports in uh before the november 30th deadline but they missed the

[0:50:16] Voice 10: deadline to be included in this meeting unfortunately uh even though i made several

[0:50:21] Voice 10: phone calls and emails and so on they couldn't get them in quite on time they're in on november

[0:50:28] Voice 10: 3rd and over november 5th uh so they're they're available now and i'm asking if the council

[0:50:35] Voice 10: consider um pushing the extension a little further into uh i guess the new year when they might have

[0:50:42] Voice 10: a chance to uh look at that all right thank you sir

[0:50:47] Voice 4: i'm just going to understand we obviously

[0:50:49] Voice 4: receiving reports and presumably that's not on today's agenda so you'll be bringing it back to

[0:50:54] Voice 4: us with those reports at potentially our next meeting so by default that is that period

[0:51:03] Trustee Elliott (probable): clarification is there the extension would be better for that motion just to be clear that we

[0:51:14] Trustee Elliott (probable): will not close the file but keep it open because that was part of what um the planner was speaking

[0:51:23] Trustee Elliott (probable): with the applicant receiving the information by date to process so um a draft motion would be

[0:51:31] Trustee Elliott (probable): helpful okay

[0:51:32] Voice 4: could you prepare something

[0:51:33] Trustee Elliott (probable): for us for later in the meeting thank you thank you okay

[0:51:38] Voice 10: can i just add one comment uh the next meeting i think is january 18th that's correct i'd be

[0:51:43] Voice 10: way into the night so if possible could we do it in the february meeting or do i even need to be

[0:51:53] Trustee Elliott (probable): i'll

[0:51:54] Voice 10: be on an airplane um let's see what

[0:51:58] Voice 4: staff come up with okay but you know um i'm not sure

[0:52:04] Voice 4: everything is going according to the intentions of the lgc and being respected in the things we've

[0:52:10] Voice 4: asked for um i don't think we i don't have a terrible problem with extending it to meet the

[0:52:15] Voice 4: requirements so that's fine i would say but we'll look to staff to provide us advice on that so i'm

[0:52:22] Voice 4: going to circle back around to the back of the room there could you wish

[0:52:24] Voice 5: to address the local

[0:52:25] Voice 5: trust and uh i thank you all trustee

[0:52:40] Voice 10: and staff for allowing me to speak um

[0:52:46] Voice 2: it was humorous to me when I was hearing all the good words about respect for the First Nation,

[0:52:53] Voice 2: which we very much share. But I was on a trip from Duncan to

[0:53:00] Voice 10: here with

[0:53:01] Voice 10: an elder from Cowichan.

[0:53:04] Voice 10: And as you know, I kind of get verbose. So all the way up in the car, I was telling about my

[0:53:10] Voice 10: excitement with what I was thinking, what I was doing. I

[0:53:14] Voice 2: stopped for a breath and he kind of

[0:53:17] Voice 2: kept saying a word, but I'll try to stop and he said, we have a word for that. And he gave me the

[0:53:23] Voice 2: words which I think were sialum, sikum, leelum.

[0:53:27] Voice 10: And I remember that, this is probably six or seven

[0:53:30] Voice 10: years ago, and those words still stuck in my mind, which reminds me how important words are.

[0:53:41] Voice 6: I'll also say that several times he has caught

[0:53:46] Voice 2: me, as you know

[0:53:48] Voice 10: I tend to speak with a lot

[0:53:50] Voice 10: of thinking, and he just kind of comes and say it.

[0:53:54] Voice 6: And he's cautioned me as recently as last week that in their culture they believe that

[0:54:03] Voice 6: words and thoughts change the universe.

[0:54:08] Voice 5: And

[0:54:08] Voice 10: so we need to take care of the words we use and the thoughts that go with them.

[0:54:15] Voice 10: So it's from that perspective, that's why I want to gather my thoughts on this.

[0:54:21] Voice 10: So I kind of forget what I have to say from the point of view of

[0:54:27] Voice 6: confirming our respect

[0:54:29] Voice 6: for

[0:54:30] Voice 10: everything you talked about

[0:54:30] Voice 6: and

[0:54:33] Voice 10: sharing those concerns.

[0:54:34] Voice 10: terms. In fact, we brought our native son, Jake, to this meeting, mainly because he got

[0:54:42] Voice 10: stuck overnight last night. He was in his birthday. We didn't want to send him back

[0:54:45] Voice 10: to the island on the ferry. So if some things I say sound disrespectful, I don't intend

[0:54:55] Voice 5: them to be that way.

[0:54:57] Voice 2: I'll try to change my words, put those thoughts in place.

[0:55:02] Voice 10: Is there

[0:55:04] Voice 10: a representative from Sonamo here today? I thought there might have been one, but not formally.

[0:55:10] Trustee Elliott (probable): Not formally, what is that?

[0:55:12] Voice 10: Is there someone here from Sonamo? If

[0:55:16] Voice 10: there is, I just wanted to make

[0:55:18] Voice 10: sure I was sharing the socks with them.

[0:55:20] Voice 13: My name is Arlette Cooper, Kamchatka. I grew up in Tsao,

[0:55:24] Voice 13: but my mother's heritage is from Sonamo, so I'm not a formal member of that first nation.

[0:55:31] Voice 13: nice nice to see you here and i hope that my comments uh

[0:55:34] Voice 10: are shared with all of you so

[0:55:38] my first

[0:55:40] Voice 2: minister not concerned my first thought was i had hopes

[0:55:44] Voice 2: that at this meeting we would be on the agenda and that there would be a first nations rep here

[0:55:49] Voice 2: because i was looking forward to hearing from them what kind of concerns they have that they

[0:55:56] Voice 10: may have not addressed yet

[0:55:57] Voice 6: so

[0:55:58] Voice 10: i'm just a little disappointing but i understand that then

[0:56:02] Voice 10: they've been given 90 days from October 16 to respond and I believe that expired before

[0:56:10] Voice 10: is there a meeting set for January 18 already that's correct yeah so it won't likely won't fit

[0:56:17] Voice 10: into that agenda yeah

[0:56:19] Voice 2: and that's kind of my concern so let me say I think that right down

[0:56:25] Voice 2: the page I had two requests one was I would really appreciate if the trust could try to encourage the

[0:56:32] Voice 2: in First Nation to communicate when

[0:56:37] Voice 10: they have them.

[0:56:38] Voice 10: I thought they had the dossier.

[0:56:39] Voice 10: I thought they were going to attend, and we've done some thoughts.

[0:56:41] Voice 10: But my concern was that we're going to get to the end of January.

[0:56:46] Voice 10: And if we only hear from them on the 18th or 17th,

[0:56:50] Voice 10: none of us have much of an

[0:56:52] Voice 2: opportunity to consider what they're saying.

[0:56:54] Voice 2: And I'm hopeful that

[0:56:57] Voice 6: whatever concerns they have are going to be easily addressed.

[0:57:02] Voice 6: So

[0:57:02] Voice 5: we just can't do it until we see what they are.

[0:57:05] Voice 5: So that was the one thing.

[0:57:07] Voice 5: And the other was, the other's OK,

[0:57:12] Voice 5: because I think

[0:57:13] Trustee Elliott (probable): the meeting is at

[0:57:13] Voice 10: the end of the 18th.

[0:57:15] Voice 10: At least I know the 90 days expired.

[0:57:17] Voice 10: And it may well be, if we can encourage them to send

[0:57:19] Voice 10: their concerns earlier, we may have a chance

[0:57:23] Voice 10: to

[0:57:24] Voice 2: address and resolve them all.

[0:57:28] Voice 2: My second question is, two meetings ago,

[0:57:35] Voice 2: there was a resolution to make inquiries

[0:57:37] Voice 2: of the Heritage Branch and the Trust about certain issues

[0:57:40] Voice 2: issues that we're raising in terms of what jurisdiction the issues need to be on lands

[0:57:47] Voice 2: that have an ARC site and my understanding is it hasn't been formalized but my understanding

[0:57:52] Voice 2: is the branch responded didn't have any concerns and I'm not sure what

[0:58:01] Voice 10: the trust's position

[0:58:03] Voice 10: is with respect to the other issues we're raising that resolution and it would be helpful

[0:58:08] Voice 10: to know because I know what

[0:58:10] Voice 2: remaining issues are in front of us. So I think one of the issues was

[0:58:16] Voice 2: whether the trust had the jurisdiction to be able to issue a deed over archaeological lands

[0:58:24] Voice 2: and I'm assuming that's been addressed by

[0:58:26] Voice 10: the Heritage Branch or by the legal department and

[0:58:30] Voice 10: my understanding is the conclusion is the trust can issue a development permit and as I've tried

[0:58:36] Voice 10: to say before my understanding is

[0:58:39] Voice 2: an active specific that AEDP is still subject to the

[0:58:45] Voice 2: protections of the heritage conservation so that

[0:58:51] Voice 10: kind of leads me to I'm

[0:58:53] Voice 6: going to skip through

[0:58:53] Voice 6: some of this it may not be important um I've

[0:59:04] Voice 5: expressed before that I am concerned about the

[0:59:09] Voice 5: public protection. And the

[0:59:13] Voice 10: protection, when I looked at the meeting by video, I

[0:59:17] Voice 2: actually saw

[0:59:18] Voice 2: the public comments at the last meeting. And the

[0:59:24] Voice 6: sense I have is that public protection from these

[0:59:27] Voice 6: meetings that the sites are not protected. And I think it's important to reconfirm again

[0:59:36] Voice 6: that our position isn't to not protect the sites. Our position is we've done everything we can

[0:59:45] Voice 10: And with any information we have, we've developed the site in a way that all of these sites are protected naturally by being placed on one large lot, by having covenants.

[1:00:00] Voice 10: but the grants that would be ready for the public and when I say this public perception issue I

[1:00:08] Voice 10: think the example is that at the last meeting a lady got up I think her name was Sybil Frey

[1:00:14] Voice 10: I couldn't quite hear her in the notes but I think it was Sybil Frey and I heard that she suggested

[1:00:22] Voice 10: that the DG bylaw wasn't satisfactory because the first patients hadn't been consulted when it was

[1:00:29] Voice 10: was created.

[1:00:30] Voice 10: And I think she was suggesting that the trust not issue a DP

[1:00:35] Voice 10: until that consultation took place.

[1:00:37] Voice 10: Or if they were going to issue it,

[1:00:39] Voice 10: they have conditions on it that would require

[1:00:43] Voice 2: monitoring.

[1:00:46] Voice 2: I think she went as far as to say

[1:00:48] Voice 2: that it should require the presence of the archaeologist

[1:00:53] Voice 2: from the Senegal.

[1:00:54] Voice 2: And

[1:00:55] Voice 6: I think what perhaps she missed, and

[1:01:01] Voice 10: leaves on the record missed, is that all of those

[1:01:04] Voice 10: protections are there under the heritage contribution.

[1:01:08] Voice 10: And when work is to be done in an area

[1:01:14] Voice 6: that might be impacted by work, the heritage branch

[1:01:20] Voice 6: requires its own conditions, one

[1:01:24] Voice 10: of which is site monitoring by First Nations cultural

[1:01:28] Voice 10: monitors. And others may be other requirements of our own archaeologists,

[1:01:34] Voice 2: but I've never seen

[1:01:36] Voice 2: a requirement that compels us to hire and pay for an archaeologist from the First Nation.

[1:01:43] Voice 10: To me it's always been our archaeologists in conjunction with the monitors presenting all

[1:01:52] Voice 10: of the information to the heritage branch

[1:01:54] Voice 10: and under their direction.

[1:01:57] Voice 10: So I

[1:01:58] Voice 10: just want to make sure that

[1:01:59] Voice 10: if

[1:02:00] Voice 5: there's

[1:02:01] Voice 2: any misprotection,

[1:02:03] Voice 2: one is, and I think we've expressed it before,

[1:02:07] Voice 2: we respect the First Nations history and culture here

[1:02:10] Voice 2: very much.

[1:02:12] Voice 2: We believe we've done everything we possibly can

[1:02:15] Voice 10: with any information

[1:02:16] Trustee Elliott (probable): we know about

[1:02:16] Trustee Elliott (probable): to

[1:02:18] Voice 10: respectfully create that sub-region to provide them.

[1:02:23] Voice 10: What we, all we can see now

[1:02:24] Voice 5: is a map of protection

[1:02:25] Voice 5: that we can comprehend. The issue here isn't that the sites aren't protected, the

[1:02:33] Voice 6: issue seems to be

[1:02:36] Voice 6: that,

[1:02:37] Voice 10: and I'm anticipating, I don't know for sure, because then I don't make them back and say they

[1:02:43] Voice 10: don't have any more concerns about the protections that they think is sufficient. So the

[1:02:49] Voice 5: misperception

[1:02:50] Voice 5: The objection is that all of the sites are protected by all of the methods we've done to do that.

[1:03:03] Voice 5: And I think that the by-law, when it was created,

[1:03:08] Voice 10: although it didn't

[1:03:10] Voice 2: consult the First Nations in those days, that wasn't required.

[1:03:13] Voice 2: I'm not sure it is now required, but it's certainly a good part of reconciliation.

[1:03:17] Voice 2: reconciliation.

[1:03:20] Voice 6: That misses the bigger part of the issue, that

[1:03:24] Voice 2: when that was created,

[1:03:26] Voice 5: the

[1:03:27] Voice 2: Heritage Conservation Act was also created. And so your bylaw, in my opinion, doesn't

[1:03:35] need to have these criteria in it, because they're

[1:03:39] Voice 2: already in place with heritage conservation.

[1:03:41] Voice 2: So the issue, what I'm feeling is, I may be wrong here, but I think the trust is trying

[1:03:49] Voice 2: trying to engage with the First Nation to better understand if there's other protections

[1:03:58] Voice 2: they require that may or may not be in place with the Heritage Conservation Branch.

[1:04:04] Voice 2: And in 20 years of dealing with the First Nation and the sub-nations, there's been three

[1:04:11] Voice 2: applications, three referrals to the First Nations, three AIAs, monitoring by the First

[1:04:21] nation but quite happily having them there frankly and

[1:04:26] Voice 10: i've never heard one objection or concern

[1:04:30] Voice 10: that the sites

[1:04:33] Voice 2: need some extra protection forward about what's been presented so and

[1:04:40] Voice 2: it's from a positive point i want to say that's where our frustration is not having the information

[1:04:48] Voice 2: after all these years, and we can't

[1:04:53] Voice 10: even, we've tried to think of every possible way

[1:04:55] Voice 10: we can protect these settlements.

[1:04:57] Voice 10: We haven't gone way past what the Heritage Protection Station had required.

[1:05:03] Voice 2: We thought we had support of the First Nation, apparently not, and the sooner they can tell

[1:05:11] Voice 2: us what other protections they might need, the sooner we know whether we can do that

[1:05:17] Voice 2: or not.

[1:05:19] Voice 2: but we do think that

[1:05:21] Voice 10: all those protections are the responsibility and the jurisdiction of the

[1:05:26] Voice 10: heritage conservation branch.

[1:05:28] Voice 2: That doesn't mean that the first legion should be engaged by the

[1:05:32] Voice 2: trust heritage

[1:05:34] Voice 10: branch or by the province of the British Columbia, all of whom have the same

[1:05:39] Voice 10: obligation and are in the middle of that process too. I think that's the principal comment. I hope

[1:05:48] Voice 10: I hope I haven't said the thing there that is thought to be an issue of the Morgan Orguin

[1:05:55] Voice 10: or of the interests of the First Nation

[1:05:58] Voice 11: are frustrated simply as we have

[1:06:01] Voice 2: had such a difficult

[1:06:02] Voice 2: time getting the First Nation to be specific rather than general about the concerns we

[1:06:10] Voice 2: need to address.

[1:06:12] Voice 2: Thank

[1:06:13] Voice 4: you for your time.

[1:06:14] Voice 4: Okay, well, thank you for coming today and, you know, that's great that you made the

[1:06:21] Voice 4: presentation i think you also submitted something in writing to us and that would be on our record

[1:06:26] Voice 4: as well and we've recorded um as much as we possibly can what you've just said now and so

[1:06:32] Voice 4: grateful for that we'll have to wait and see where we go and there's complications in this

[1:06:38] Voice 4: that's for sure and i appreciate the work that you've done and helping us to fully understand

[1:06:45] Voice 4: and with respect to whether or not you offended anybody you know you said right at the beginning

[1:06:50] Voice 4: meaning that words change the world or something like that.

[1:06:53] Voice 4: So you said your words,

[1:06:55] Voice 4: and those words will be there for us to consider into the future,

[1:07:00] Voice 4: because we may not know what happens in the future.

[1:07:02] Voice 4: But I'm really glad you're here,

[1:07:04] Voice 4: and we look forward to having this conversation at this table

[1:07:09] Voice 4: and determining what the interests of the Cinnabon Nation is.

[1:07:13] Voice 4: We're ultra cautious and careful,

[1:07:16] Voice 4: because we want to be sure that we're all doing the right thing.

[1:07:19] Voice 4: and so that's good um

[1:07:21] Trustee Elliott (probable): just to be very brief um i do want to apologize and say that it's it is hard

[1:07:28] Trustee Elliott (probable): to ask you to wait and we recognize that this process is flawed because the legislative

[1:07:35] Trustee Elliott (probable): framework does not yet give us good direction on how to balance the rights of landowners

[1:07:41] Trustee Elliott (probable): with the rights of indigenous peoples and cultural heritage and so this is why we have to ask you

[1:07:48] Trustee Elliott (probable): to wait and we pause and i am sorry that it is taking a long time and i'm sorry that it might

[1:07:55] Trustee Elliott (probable): be causing you headaches and money and time it's it's not a preferred way to go we'd all love

[1:08:02] Trustee Elliott (probable): clarity on the process so that you as landowners everybody in this room has clarity on what is the

[1:08:08] Trustee Elliott (probable): right way way to go about this because we don't have that clarity and this is why this ltc has

[1:08:15] Trustee Elliott (probable): is writing to the provincial and federal government saying, we need help. You need to

[1:08:21] Trustee Elliott (probable): help clarify our legislative framework so that we can do justice to landowners and to Indigenous

[1:08:28] Trustee Elliott (probable): peoples in balancing these rights together. They all must be respected. And we are in a different

[1:08:34] Trustee Elliott (probable): landscape now than 20 years ago when those laws were created. So we're struggling with this. We

[1:08:41] Trustee Elliott (probable): We recognize that landowners are struggling with this,

[1:08:44] Trustee Elliott (probable): but this is a big deal.

[1:08:46] Trustee Elliott (probable): And you're not one single property

[1:08:49] Trustee Elliott (probable): with a potential archeological site.

[1:08:52] Trustee Elliott (probable): It is a very significant sacred site

[1:08:56] Trustee Elliott (probable): and we know how important it is to the name of it.

[1:08:59] Trustee Elliott (probable): So this is why we're pausing and we're asking questions

[1:09:02] Trustee Elliott (probable): because when we don't know, we need to ask.

[1:09:06] Trustee Elliott (probable): That is what reconciliation is telling us.

[1:09:08] Trustee Elliott (probable): If you don't know, you don't just assume

[1:09:10] Trustee Elliott (probable): assume and charge ahead and that's what status quo has gotten us is broken relationships

[1:09:15] Trustee Elliott (probable): and lack of trust and we want to rebuild that trust in a good way so we want to work together

[1:09:22] Trustee Elliott (probable): in a good way and we thank you for your patience and i'm sorry it's taking so long well thank you

[1:09:28] Voice 10: okay i can just respond to that just very quickly um and i understand exactly what you're saying

[1:09:35] Voice 10: because we have the same issues with ministry transportation

[1:09:38] Voice 2: they struggle

[1:09:39] Voice 10: too with what the

[1:09:42] Voice 6: legal requirements are for

[1:09:44] Voice 6: these processes but

[1:09:46] Voice 10: you

[1:09:48] Voice 6: know i guess

[1:09:50] Voice 10: we're going through the process

[1:09:51] Voice 10: trust

[1:09:52] Voice 2: and we're going through the process so we're getting it twice

[1:09:56] Voice 10: and it does i'm kind of

[1:09:58] Voice 10: thinking like someone shouldn't have the responsibility for this and then we all have

[1:10:03] Trustee Elliott (probable): the responsibility and that's why it has to be done together we cannot keep we can't so we

[1:10:09] Trustee Elliott (probable): couldn't just let this move ahead without asking cinema what are are you okay that is called consent

[1:10:17] Trustee Elliott (probable): this process do you consent

[1:10:19] Voice 12: and

[1:10:20] Trustee Elliott (probable): that's what we're at i

[1:10:22] Voice 2: don't i said forever here i don't take issue

[1:10:26] Voice 2: with the work that's trying to be done to get into a diverse nature. I'm frustrated when

[1:10:35] Voice 2: we're talking 90 days to have them provide some input that they've been aware of for decades.

[1:10:43] Voice 2: And I think the positive side of our development is that all of our sites are identifiable.

[1:10:49] Voice 4: You know, I'm going to interrupt you, which I don't like to do,

[1:10:53] Voice 4: but if i can quote an elder that i've had lots of conversations with

[1:10:57] Voice 4: um the advice i've received from them sometimes it's better to say less

[1:11:01] Voice 4: and so um i want to take that opportunity to say we've heard you i've heard trustee elliott

[1:11:08] Voice 4: i think we have a shared concern here and want to respect each other so let's uh proceed and

[1:11:15] Voice 4: when we when we get together the next meeting that we have this conversation hopefully we're

[1:11:19] Voice 4: a good place thank you thank you is there anybody else who wishes to draft the local trust committee

[1:11:25] Voice 4: today okay over to you my

[1:11:29] Trustee Elliott (probable): husband doesn't speak for me um my son is here he's living in a fixed

[1:11:37] Trustee Elliott (probable): wheeled regular he's critically uh visually impaired he's having a very hard time uh making

[1:11:48] Trustee Elliott (probable): of doing that trailer our plan was to carry on with our project and to provide a small cottage

[1:11:56] Trustee Elliott (probable): that was suitable for his needs and with his brother helping him there because of all these

[1:12:04] Trustee Elliott (probable): massive delays wait two years for this do this to that stand on your head hold your breath for 15

[1:12:10] Trustee Elliott (probable): minutes we can't we can't um even take care of our own family this process has had a huge impact

[1:12:19] Trustee Elliott (probable): on my husband's health the last time i was here before i left this room i asked you i said okay

[1:12:28] Trustee Elliott (probable): so you're you're doing this referral you're doing this you're doing that the next meeting is it

[1:12:36] Trustee Elliott (probable): right the next meeting is it we're going to get our you said to me yes okay so there we go i think

[1:12:44] Trustee Elliott (probable): one problem we have here because we seem to have needed or it seemed that the trump perception was

[1:12:53] Trustee Elliott (probable): that we needed to be educated on um reconciliation and i would like to point out because no one from

[1:13:02] Trustee Elliott (probable): the trust has spoken to me about this issue nor anyone else that's made any comments

[1:13:08] Trustee Elliott (probable): regarding our development i practice reconciliation uh probably my whole life

[1:13:16] Trustee Elliott (probable): and definitely uh since i was 20 years old when i started helping first nations people

[1:13:26] Trustee Elliott (probable): people on their path to claiming their status and then helping the First Nations with which

[1:13:35] Trustee Elliott (probable): artists is familiar with the elites in First Nation. Chief Rocky turned out eventually

[1:13:41] Trustee Elliott (probable): to be Chief Rocky Wilson with whom I worked and with whom I did consultation work in the

[1:13:48] Trustee Elliott (probable): Huffington treaty group. So this is not news to me. I have a library of probably 2,000 books,

[1:14:00] Trustee Elliott (probable): Indigenous authors, Indigenous topics, Indigenous information that I've collected over the years.

[1:14:15] Trustee Elliott (probable): My husband and I raised our granddaughter, and she grew up a lot of the time on Gabriel Island

[1:14:23] Trustee Elliott (probable): of listening and was very much affected by the mouse woman and that which um as to who created

[1:14:36] Trustee Elliott (probable): it etc is in my opinion and from my understanding from other elders uh over the debate or

[1:14:46] Trustee Elliott (probable): pornography uh my granddaughter was so concerned over her grandfather's condition

[1:14:53] Trustee Elliott (probable): through this stress, because you're bankrupting us,

[1:15:00] Trustee Elliott (probable): that she wanted to come and speak to you today.

[1:15:03] Trustee Elliott (probable): But she can't because she's in Ottawa.

[1:15:06] Trustee Elliott (probable): Why is she in Ottawa?

[1:15:08] Trustee Elliott (probable): Because she's on the Hill meeting with Prime Minister

[1:15:10] Trustee Elliott (probable): Kudo's staff regarding Indigenous youth.

[1:15:17] Trustee Elliott (probable): She is, I haven't got it all, but she is the co-chair,

[1:15:24] Trustee Elliott (probable): She's the youth advisor to the Fraser Regional Aboriginal Friendship Centre Association.

[1:15:31] Trustee Elliott (probable): She's the national youth executive for the Association of the Friendship Centres and

[1:15:36] Trustee Elliott (probable): the Board of Directors of the National Youth Council.

[1:15:40] Trustee Elliott (probable): She's the Surrey Indigenous Youth Advisory Council, i.e. she works with the City of Surrey,

[1:15:47] Trustee Elliott (probable): which is the biggest city in the province.

[1:15:50] Trustee Elliott (probable): She's the co-chair of the Surrey Urban Indigenous Leadership Council.

[1:15:56] Trustee Elliott (probable): She started the Indigenous student organization at Kwantlen University.

[1:16:03] Trustee Elliott (probable): She sat on the board as an Indigenous representative for the Board of Governors for Kwantlen University.

[1:16:10] Trustee Elliott (probable): She also leads workshops and is a facilitator for many health regions.

[1:16:22] Trustee Elliott (probable): This year alone, she was there in the longhouse with a group of doctors and medical people,

[1:16:35] Trustee Elliott (probable): people, working with them on reconciliation.

[1:16:43] Voice 6: So I guess what I'm trying to

[1:16:47] Trustee Elliott (probable): say is there's

[1:16:50] Trustee Elliott (probable): a lot of reconciliation discussed in our household and in our family and I guess I could offer

[1:16:59] Trustee Elliott (probable): that she could offer her services because the trust seems to be interested in learning

[1:17:09] Trustee Elliott (probable): and learning about how

[1:17:10] Trustee Elliott (probable): to embrace reconciliation

[1:17:12] Trustee Elliott (probable): and global volunteer.

[1:17:15] Trustee Elliott (probable): Maybe

[1:17:16] Trustee Elliott (probable): she could volunteer to

[1:17:18] Trustee Elliott (probable): supply one of her

[1:17:20] Trustee Elliott (probable): workshops with her fellow workers

[1:17:23] Trustee Elliott (probable): for her.

[1:17:24] Trustee Elliott (probable): But on...

[1:17:26] Trustee Elliott (probable): Sorry, I'm so upset.

[1:17:29] Trustee Elliott (probable): I'm so nervous because this is just a story

[1:17:31] Trustee Elliott (probable): and we're somebody too.

[1:17:32] Trustee Elliott (probable): We're people. We're humans.

[1:17:35] Trustee Elliott (probable): She sent me some pictures two days

[1:17:37] Trustee Elliott (probable): ago. Here she is

[1:17:41] Trustee Elliott (probable): uh with mary simon the uh governor general

[1:17:48] Trustee Elliott (probable): there she is with daddy the um digital services there she is

[1:17:55] Trustee Elliott (probable): and there she is with prime minister uh we work on reconciliation 24 7 in our household

[1:18:06] Trustee Elliott (probable): and we'd like a little respect too thank you and and i can't we can't be told in july

[1:18:16] Trustee Elliott (probable): oh wait till the september meeting in september wait till the october meeting in october wait

[1:18:25] Trustee Elliott (probable): for the nail yes november is it no oh now it's 90 days more and then well it's not really 90 days

[1:18:33] Trustee Elliott (probable): because it's after 90 days we can't survive like that we have payments to make we we're struggling

[1:18:43] Trustee Elliott (probable): my son is struggling my husband's struggling we did the best we could for Gabriel Island

[1:18:53] Trustee Elliott (probable): we were more generous than anyone has ever been to this island and we've been punished for it ever

[1:19:00] Trustee Elliott (probable): since and that's exactly how it's being how it feels like and this is our reality our situation

[1:19:11] Voice 4: okay um thank you for speaking to us today and we will take all of that into consideration i

[1:19:18] Voice 4: i won't set false expectations again i apologize for that um i certainly had

[1:19:24] Voice 4: anticipations that we might advance and i i could have disappointed that we're not advanced

[1:19:28] Voice 4: So, just so you know that, but we're doing the best we can to try and do the right thing,

[1:19:34] Voice 4: and thank you for sharing your story.

[1:19:37] Voice 4: So if there's anybody else, I'm sorry, one

[1:19:42] Trustee Elliott (probable): lady wanted to

[1:19:43] Voice 4: speak, okay, so is there somebody

[1:19:45] Voice 4: else who wishes to address the local trust committee today?

[1:19:47] Trustee Elliott (probable): Yes, but it's not in about there,

[1:19:51] Voice 4: no, no, the floor is just open for public comment

[1:19:55] Voice 4: and if there's any matter associated with any of our applications on our agenda today ideally you

[1:20:01] Voice 4: could speak to them if it's about some other issue we're certainly welcome we welcome comments but if

[1:20:06] Voice 4: it's about an application that may be here in the future it might be better to put it in context in

[1:20:11] Voice 4: a future meeting to do with another uh when an application is before us but um what would you

[1:20:16] Voice 4: like to ask us today may

[1:20:17] Trustee Elliott (probable): i just interrupt point of order um if sandra miller has an application

[1:20:22] Trustee Elliott (probable): I don't want

[1:20:25] Trustee Elliott (probable): to get her in the wrong place

[1:20:26] Voice 4: okay so thank you for that um you if you have an

[1:20:30] Voice 4: application on the agenda and it's not like you do then you will have your opportunity to speak

[1:20:34] Voice 4: to your application when we get to it

[1:20:36] Trustee Elliott (probable): okay that I just wasn't sure when you asked if there's more

[1:20:39] Trustee Elliott (probable): comments no

[1:20:40] Voice 4: just general public comment we haven't gotten to the application yet

[1:20:45] Trustee Elliott (probable): okay so

[1:20:46] Voice 4: um is there anything of a general nature that uh folks would suggest to the local trust

[1:20:51] Voice 4: Committee and your name for the record please.

[1:20:53] Voice 13: My name is Ardith Cooper from CHAPSEA and I just

[1:20:57] Voice 13: wanted to point out how important it was to hear Trustee Elliott in her introduction in

[1:21:07] Voice 13: how convenient as we traverse this road to reconciliation. It may seem like a small thing

[1:21:18] Voice 13: but to have the press make that effort and to do things like pronounce the name of carefully and

[1:21:25] Voice 13: properly and to put herself out there is is a good step i think and i just wanted to say thank you

[1:21:34] Voice 13: okay thank you very much for mentioning that it

[1:21:38] Voice 4: is a big thing i agree completely

[1:21:42] Voice 4: okay let us move on on our agenda then and uh just acknowledge warren game and violent

[1:21:47] Voice 4: enforcement officers join us for his opportunity later on in today's meeting thank you for joining

[1:21:51] Voice 4: us one so this brings us to uh minutes um the only minutes we have here today are from the

[1:21:58] Voice 4: october the 26th meeting are there any changes to those minutes yeah

[1:22:03] Voice 5: no

[1:22:05] Voice 4: all right then so then

[1:22:06] Voice 4: i'll take it then that the meeting minutes of october the 26th be adopted as presented by

[1:22:12] Voice 4: don't consent thank you and um in that section there are no resolution without meeting reports

[1:22:19] Voice 4: or advisory planning commission minutes at this time so this brings us to our follow-up action

[1:22:25] Voice 4: list which is in the agenda package i'm just going to simply ask trustees if they have any questions

[1:22:30] Voice 4: or staff of any remarks that they'd like to make with any activity any of these actions that are

[1:22:35] Voice 4: on here are there any remarks from staff or whatever what's in the report i

[1:22:39] Trustee Elliott (probable): think it's

[1:22:40] Trustee Elliott (probable): trustee it's good enough to speak i think okay

[1:22:43] Voice 4: then uh let's go with trustee thank you

[1:22:47] Trustee Elliott (probable): um

[1:22:48] Trustee Elliott (probable): just a quick question um activity number two on page 13 staff to prepare a request

[1:22:56] Trustee Elliott (probable): for proposal for work on a water availability assessment is that done through the chair correct

[1:23:03] Trustee Elliott (probable): that that was at the november 20th so just between the time preparing this agenda and

[1:23:10] Trustee Elliott (probable): having that meeting you'll see an update okay

[1:23:17] Voice 6: anything else

[1:23:18] Trustee Elliott (probable): no no other questions no other remarks i do have a question for references

[1:23:24] Trustee Elliott (probable): warren's here um the report on shoreline structures and setbacks by our contraventions

[1:23:32] Trustee Elliott (probable): um which item number

[1:23:33] Trustee Elliott (probable): sorry 13 number one page 13 agenda yeah page two report um this is becoming

[1:23:44] Trustee Elliott (probable): more and more of a critical issue are are we to expect this sometime in the new year maybe

[1:23:51] Trustee Elliott (probable): so

[1:23:52] Voice 10: jared the draft is complete so hopefully we'll be on the next meeting

[1:23:55] Voice 10: Yes.

[1:23:56] Trustee Elliott (probable): Excellent.

[1:23:58] Voice 10: I can't even remember when the next meeting was scheduled.

[1:24:01] Voice 10: January the 18th.

[1:24:02] Voice 10: So it's most definitely going to be January 18th.

[1:24:05] Trustee Elliott (probable): I don't even know what to do.

[1:24:06] Trustee Elliott (probable): It's just, yeah, this was big.

[1:24:08] Trustee Elliott (probable): Thank you.

[1:24:09] Trustee Elliott (probable): This was great.

[1:24:10] Voice 4: For a first round, so.

[1:24:12] Voice 4: Perfect.

[1:24:12] Voice 4: Excellent.

[1:24:14] Voice 4: We know what you'll be doing over Christmas.

[1:24:18] Trustee Elliott (probable): I do have a comment on page 14 about our OCP review project.

[1:24:23] Trustee Elliott (probable): project um so uh there is a member in the audience who who brought forward a concern which is in this

[1:24:30] Trustee Elliott (probable): agenda package and and he asked me to speak to it is that would you still like me to to address it

[1:24:37] Trustee Elliott (probable): just because he doesn't feel comfortable so it's the dark skies um correspondence with the very end

[1:24:43] Trustee Elliott (probable): of our agenda yeah and so really the request is is is quite simple to consider adding um consideration

[1:24:52] Trustee Elliott (probable): consideration of a land use bylaw that would limit light pollution in essence and and then

[1:24:59] Trustee Elliott (probable): the

[1:24:59] Trustee Elliott (probable): um constituent John Paul has has actually brought forward three different areas um local governments

[1:25:08] Trustee Elliott (probable): I think North Vancouver was one and two others that are either investigating uh light pollution

[1:25:14] Trustee Elliott (probable): bylaws or have them in place so I'm wondering if we could just simply add that to the project

[1:25:19] Trustee Elliott (probable): of charter consideration of an lcb or a light so maybe

[1:25:26] Voice 4: when we get to the uh

[1:25:27] Voice 4: work uh program

[1:25:31] Voice 4: or projects before we might add it as an as an item on that list does that sound like a reasonable

[1:25:37] Voice 4: thing yes

[1:25:37] Trustee Elliott (probable): and then over

[1:25:38] Voice 4: to staff you're the chair

[1:25:40] Trustee Elliott (probable): um yes thank you um planner chadwick will um be

[1:25:44] Trustee Elliott (probable): be available for that portion of the agenda for an update so she can provide some thoughts and

[1:25:52] Trustee Elliott (probable): feedback.

[1:25:52] Voice 4: So she'll be available on the work program section? Yes. Okay great and I'll just

[1:25:57] Voice 4: note that some LTCs do indeed have these features in their development approval processes as well

[1:26:05] Voice 4: as in the bylaws. Salt Spring is the one that immediately comes to mind because I know I've

[1:26:09] Voice 4: seen reporting on lighting and indeed even on fetus i think there's maybe inadequate languages

[1:26:17] Voice 4: around like being contained within a property and not you know being visible in the surrounding

[1:26:23] Voice 4: areas and that sort of thing um so there's certainly options that exist and uh that was

[1:26:30] Voice 4: an interesting read a lot of technical detail so appreciate that correspondence and we can

[1:26:36] Voice 4: address the correspondence later in the agenda um correct one word well you know that i'm a protest

[1:26:43] Voice 4: guy and public comment was a moment ago and uh trustee elliott has introduced that and he sent

[1:26:50] Voice 4: us some correspondence but i'm also generous and so with the permission of the ltc uh uh i will

[1:26:56] Voice 4: provide the member the public to speak um outside of the public comment period yes and i got thumbs

[1:27:01] Voice 4: I was

[1:27:05] Voice 11: going over the general provisions for our current fire laws and it's noted in 8.2.3.1.G

[1:27:12] Voice 11: that no home occupation shall have any glare detectable from another property.

[1:27:19] Voice 11: And all they've done is add occupations where it's actually no home should have glare from

[1:27:25] Voice 11: another property.

[1:27:26] Voice 6: So

[1:27:27] Voice 11: it's just a very subtle change, it's something that we already have, then we could add a

[1:27:32] Voice 11: the other stuff that I brought to the table about the bylaws that were investigated instituted

[1:27:39] Voice 11: in Flagstaff Arizona brought to them by the naval side of that area and so I think we're really

[1:27:48] Voice 11: close already because we already got something here in our general provisions.

[1:27:54] Voice 4: There's realms

[1:27:56] Voice 4: of possibility what happens in other jurisdictions with other authority is different than what

[1:28:02] Voice 4: happens in the end don't for instance write the building code no certainly i'm fully aware of the

[1:28:08] Voice 4: aspects of our bylaws but sometimes our bylaws stretch beyond the scope of our jurisdiction

[1:28:14] Voice 4: would you like me to speak more about it

[1:28:15] Voice 6: after lunch or are we definitely i think what we're

[1:28:23] Voice 6: going to do is include this on the work program and

[1:28:26] Voice 4: we welcome your input at the time that we're

[1:28:29] Voice 4: that

[1:28:30] Voice 11: we're actually looking at reviewing right and then my daughter has stated that the arizona

[1:28:35] Voice 11: on a bylaws way attached to it at the end of it so you've got a coffee ball yeah so everybody's

[1:28:41] Voice 11: up to speed yeah and then will you be getting back to me or will i just come to another meeting to

[1:28:45] Voice 11: hear more about it um

[1:28:48] Voice 4: well later on today we're going to determine where that might sit in our

[1:28:52] Voice 4: work program it's certainly not something that's going to happen immediately you know we're doing

[1:28:55] Voice 4: an ocp review and um and then maybe there may or may not be in scope of minor leb amendments that

[1:29:03] Voice 4: might fit into that realm of things and i'm looking for staff to confirm or do not they're

[1:29:08] Voice 4: being very still on that through the chair that's what um planner chad wick can

[1:29:13] Trustee Elliott (probable): provide some insight

[1:29:13] Voice 4: so we'll have a bit of a conversation on this topic then and we'll see how that fits into the

[1:29:19] Voice 4: framework um we do move slowly i'm just

[1:29:22] Voice 11: curious about how i'd be involved or will i be notified

[1:29:25] Voice 11: about what you thought about um

[1:29:29] Voice 4: i think you can provide a public comment to us we wouldn't

[1:29:33] Voice 4: necessarily engage with you directly okay over to the planning staff to tell us how would we

[1:29:39] Voice 4: facilitate that so

[1:29:41] Trustee Elliott (probable): some of the opportunities um in addition to today's agenda conversation

[1:29:46] Trustee Elliott (probable): for the official community plan project um stay tuned for more ways to provide your input through

[1:29:53] Trustee Elliott (probable): that project so we'll confirm that with planner chadwick who's the lead for that project and it

[1:29:59] Trustee Elliott (probable): It might be.

[1:30:00] Trustee Elliott (probable): matter of um the direction the ltc provides for that project and the plan of reaching that to you

[1:30:06] Trustee Elliott (probable): but we'll just need to see how that lands for this project so

[1:30:10] Voice 11: it'll be your connection with

[1:30:11] Voice 11: planner chadwick well

[1:30:13] Trustee Elliott (probable): stay tuned on the agenda and then we'll get some questions right and so

[1:30:17] Voice 11: the next step would be to bring our residents up to speed about what we're actually talking about

[1:30:23] Voice 11: because i don't think people are aware of what damage is being done by the lighting

[1:30:27] Voice 11: in their neighborhoods how it affects their neighbors how it affects their psychology how

[1:30:32] Voice 11: it affects the humanity of it all how it affects our insects how it affects the animals and how

[1:30:38] Voice 11: it affects the plants and so when you have your lights on at midnight to 5 a.m the insects don't

[1:30:45] Voice 11: know what to do they're just heading for the light i see that there was a thing to protect the bats

[1:30:50] Voice 11: and i'm going well they're one of the vulnerable ones for this lighting too because they don't

[1:30:55] Voice 11: there's too much light and so it's an ongoing process that's very damaging to our psyche

[1:31:01] Voice 11: because when you use certain types of light people will not be able to sleep afterwards

[1:31:06] Voice 11: the blue light wakes people up and yellow light relax person and so there's so many

[1:31:13] Voice 11: involvements with this different thing so i'd like to hear more about it about what you think

[1:31:17] Voice 11: about it i hear that you say that you've seen some information maybe this island you're talking

[1:31:21] Voice 11: about and go online so i would like to be able to introduce the idea to the rest of the residents of

[1:31:29] Voice 11: the violence so that we know that we're damaging each other's i

[1:31:36] Voice 4: would just say you're free to do

[1:31:38] Voice 4: any public consultation as an individual block within the community there are working groups

[1:31:43] Voice 4: that we're planning on establishing you can see that in our agenda where there would be

[1:31:47] Voice 4: opportunities for dialogue in the community and we want to promote that dialogue this is a new

[1:31:52] Voice 4: technological advancement sort of topic because the light spectrum and stuff is changing

[1:31:57] Voice 4: oh yeah the new lights and stuff and so certainly i'm aware of it you know for a very long time

[1:32:05] Voice 4: um on light pollution generally um so we'll have to see how we actually

[1:32:10] Voice 4: dovetail that into the broad scope of issues that we're trying to address

[1:32:15] Trustee Elliott (probable): Chair, if I may, another opportunity to share this information with the LTC could be a delegation.

[1:32:25] Trustee Elliott (probable): So that would be time in a future agenda to call us through the North Office telephone

[1:32:35] Trustee Elliott (probable): number and we can identify a time we'd like to speak with the LTC for a specific amount

[1:32:43] Trustee Elliott (probable): of time um that's another way uh anything from

[1:32:50] Voice 10: the job yeah

[1:32:51] Trustee Elliott (probable): yeah thank you um you know planning

[1:32:54] Trustee Elliott (probable): but also i received this information with no way to contact you um and so if you contact me via any

[1:33:05] Trustee Elliott (probable): way you wish i'm in the phone book i'm on the island's trust website then i could then i could

[1:33:11] Trustee Elliott (probable): respond to you i

[1:33:12] Voice 11: would look forward to any chance of a consistent chance yeah and

[1:33:14] Voice 11: i'd like to thank

[1:33:15] Voice 11: uh miss toby elliott for speaking towards the program and i think you're all doing a wonderful

[1:33:22] Voice 11: job thank you so much

[1:33:23] Trustee Elliott (probable): okay thank you

[1:33:24] Trustee Elliott (probable): um

[1:33:25] Voice 11: where were we

[1:33:27] Trustee Elliott (probable): one more time

[1:33:29] Trustee Elliott (probable): i think you know let me do the chair i have a couple quick updates on the ball of action list

[1:33:36] Trustee Elliott (probable): okay um just to make sure that you've seen the updates come through so there's an action um

[1:33:44] Trustee Elliott (probable): i've provided some information on a local fest budget option from the october 26th

[1:33:50] Trustee Elliott (probable): um item on the phone actually what page do

[1:33:53] Voice 4: you want to

[1:33:53] Trustee Elliott (probable): go on this will be the arms games

[1:33:55] Trustee Elliott (probable): session i'll

[1:33:59] Voice 5: get there oh 17.

[1:34:08] Trustee Elliott (probable): sorry it'll be the bottom of 17 number two number 26. good so for

[1:34:14] Trustee Elliott (probable): that information um the information shared with the trust with the local trust committee is that

[1:34:21] Trustee Elliott (probable): we can um arrange some time and opportunity community discussions between the regional

[1:34:27] Trustee Elliott (probable): district of the animal director seat between discussions and um there will be some further

[1:34:34] Trustee Elliott (probable): follow-up regarding the advocacy letter um also from that october 26th date um i've been in touch

[1:34:42] Trustee Elliott (probable): with director brader from trust area services in terms of identifying how we can advance that

[1:34:51] Trustee Elliott (probable): whether it may need to go to the executive committee or something you'll see an update coming from me

[1:35:02] Trustee Elliott (probable): before we move ahead i'm still on that same page um i admit this was a con this may have been the

[1:35:09] Trustee Elliott (probable): result of some confusion so item three statics are required to ec and behalf of the ltc to approve

[1:35:15] Trustee Elliott (probable): funds for the screening of death and bones in public discussion we did discuss this at ec

[1:35:20] Trustee Elliott (probable): see and then what was communicated uh and just for clarity for my fellow trustee is that the funds

[1:35:30] Trustee Elliott (probable): i ended i thought the funds had been approved in our budget to host a screening and so i thought

[1:35:37] Trustee Elliott (probable): it was just a matter that we would need to you know do a resolution that we want to host a

[1:35:43] Trustee Elliott (probable): screening here because there is interest from the museum in domena however the funds that have been

[1:35:49] Trustee Elliott (probable): dispersed were to the filmmaker, Carol Jo, for a screening, and it, Director Frater asked,

[1:35:57] Trustee Elliott (probable): does the Namek First Nation support a Cowichan elder, a Cowichan knowledge keeper coming to

[1:36:05] Trustee Elliott (probable): Gabriela to do this presentation? And the answer was actually no. So when I checked with Elder

[1:36:10] Trustee Elliott (probable): Geraldine Mattson, she said they would like to host a discussion on cultural heritage. And yes,

[1:36:16] Trustee Elliott (probable): we can film screen the film so there is the complication with um the personation and his

[1:36:24] Trustee Elliott (probable): territory we're working um wants to be the host of that discussion and so the funds that were

[1:36:31] Trustee Elliott (probable): dispersed to the filmmaker um wouldn't be necessarily available for the screening but

[1:36:39] Trustee Elliott (probable): claire said that we could get some money from the communications budget to help with that and so

[1:36:45] Trustee Elliott (probable): So I'll be working with the Gabriel Museum and Director Freider, but that's how it all kind of, it got a little confusing and I'm just wanting to circle back so that you understand where we're at and there is some sensitivity with which First Nation is the right to lead that discussion.

[1:37:05] Trustee Elliott (probable): So there's definitely interest, though, in the museum and from Senator Elder Geraldine Manson to host that.

[1:37:12] Voice 4: so uh rpm from around you understand her in that i don't think that we're

[1:37:18] Voice 4: all going to move

[1:37:19] Trustee Elliott (probable): together so i'll add um director brader's name to that action item just that's pretty good that's

[1:37:26] Trustee Elliott (probable): good yeah okay

[1:37:27] Voice 6: good anything else on the follow-up action list

[1:37:32] Voice 4: all right thank you let's move along

[1:37:36] Voice 4: so this brings us indeed to applications and referrals and the first uh application here

[1:37:43] Voice 4: of course today is gabrielle and development various permit 2022.3 uh his name is pink and

[1:37:50] Voice 4: gabriella development permit 2022.4 woodside for 1160 and 1170 the strand um is the applicant here

[1:38:01] Voice 4: the chair it's a verbal

[1:38:02] Trustee Elliott (probable): state from staff oh

[1:38:05] Voice 4: actually did i miss that it's a staff update

[1:38:07] Trustee Elliott (probable): there's no

[1:38:08] Trustee Elliott (probable): report there's no report okay

[1:38:10] Voice 4: status update to a verbal report

[1:38:13] Voice 4: thank you

[1:38:16] Trustee Elliott (probable): for joining us

[1:38:18] Trustee Elliott (probable): thank you yeah yeah i've got three applications

[1:38:21] Trustee Elliott (probable): we should talk about but the two first ones um

[1:38:26] Trustee Elliott (probable): applications with a strand i just wanted to provide a verbal update

[1:38:29] Trustee Elliott (probable): there was some discussion about it earlier so yeah the dvp applications are at 1160 and 1170

[1:38:39] Trustee Elliott (probable): the strand and notice was sent out for these in october because staff were hoping to bring it to

[1:38:45] Trustee Elliott (probable): the october meeting um then in october the owners advised staff that they were actually in the

[1:38:51] Trustee Elliott (probable): process of having an environmental impact assessment prepared so we waited to receive that

[1:38:56] Trustee Elliott (probable): and now we just received it on this last week in November 23rd I think so we're we're still

[1:39:04] Trustee Elliott (probable): reviewing that and the applications won't be considered at this meeting but hopefully

[1:39:09] Trustee Elliott (probable): the meeting is in here yeah so they received some additional supporting documents for both

[1:39:16] Trustee Elliott (probable): applications staff will also be reaching out to arrange a site visit with the testimonies

[1:39:26] Trustee Elliott (probable): the applicants before it's considered on the agenda so leading up to the meeting once we

[1:39:32] Trustee Elliott (probable): know what's going to be considered we'll reach out to all of you inviting you and

[1:39:36] Trustee Elliott (probable): arranging with the applicants to have a meeting all together because i know that they've reached

[1:39:41] Trustee Elliott (probable): out to you about that as well and then staff are also planning to share information about

[1:39:45] Trustee Elliott (probable): both of these applications with student representation that's happening very early

[1:39:55] Trustee Elliott (probable): any questions is that information to be shared personally in a formal referral as in they get

[1:40:02] Trustee Elliott (probable): to see all the documents that we're looking at or is this just a what is i think to start just

[1:40:07] Trustee Elliott (probable): sharing okay just sharing and seeing if they want a formal referral after that and then we

[1:40:11] Trustee Elliott (probable): work with the app with the owners right submitting that and just so i understand the process um

[1:40:20] Trustee Elliott (probable): we would this LTC consider the application only after so what happens if the network said yes we want a formal referral in that case will this then be delayed coming before the LTC yes yeah okay yeah and we would notify the applicants if that were the case

[1:40:41] Trustee Elliott (probable): yeah yeah and is this because it's shoreline and um structures in the shoreline area

[1:40:51] Trustee Elliott (probable): almost certainly will have archaeological potential there's our potential and nearby

[1:40:57] Trustee Elliott (probable): so just to be clear this is for all dvp applications or everything we do doesn't get

[1:41:05] Trustee Elliott (probable): referred to senate i'm just trying to be clear on process here okay thanks

[1:41:11] Trustee Elliott (probable): Thanks.

[1:41:12] Trustee Elliott (probable): Any other questions?

[1:41:15] Trustee Elliott (probable): We want to point

[1:41:17] Voice 4: out clarity about the process to be sure that we understand that when you

[1:41:23] Voice 4: use the word share, it's not just hitting send an email, but there's some communication

[1:41:27] Voice 4: to support that sharing.

[1:41:29] Voice 4: Here's the documents.

[1:41:31] Voice 4: Is that okay?

[1:41:32] Voice 4: You got it?

[1:41:33] Voice 4: And do you have any remarks on when we might hear back?

[1:41:37] Voice 4: act so there'll be a formal sort of act process that's okay just want to be sure because there's

[1:41:42] Voice 4: been some omissions in the southern final because it was better yeah

[1:41:48] Trustee Elliott (probable): and through the chair um just

[1:41:51] Trustee Elliott (probable): to provide some additional thought to that um we're looking at our processing for referrals

[1:41:59] Trustee Elliott (probable): right um she didn't understand what is currently happening what needs to change and

[1:42:05] Trustee Elliott (probable): purposes so as we receive applications and designers are doing that analysis of what

[1:42:12] Trustee Elliott (probable): groups need to be shared in first nations and that sort of thing um in terms of sharing information

[1:42:18] Trustee Elliott (probable): and referrals on what's required for approvals um this is the process that we're working through so

[1:42:24] Trustee Elliott (probable): it may revise and evolve over time

[1:42:28] Trustee Elliott (probable): um and that there's a formal way of doing that

[1:42:33] Trustee Elliott (probable): if we need to update our policies and our administrative steps.

[1:42:37] Trustee Elliott (probable): Great.

[1:42:38] Trustee Elliott (probable): OK.

[1:42:38] Voice 4: That's really excellent to hear that.

[1:42:40] Voice 4: So that's obviously something

[1:42:41] Voice 4: that you, as regional planning

[1:42:43] Trustee Elliott (probable): manager, are working with the other regional planning

[1:42:45] Voice 4: managers and the director in order

[1:42:47] Voice 4: to ensure that this is a process that's adopted correctly.

[1:42:50] Trustee Elliott (probable): And through the chair, my update later on in the report,

[1:42:54] Trustee Elliott (probable): First Nation relationship building is what we call it,

[1:42:57] Trustee Elliott (probable): will provide a little bit more information about some of it.

[1:42:59] Voice 4: This is really good.

[1:43:01] Voice 4: A great one.

[1:43:02] Voice 4: OK.

[1:43:03] Voice 4: I'm glad to hear that. So is that it for that report?

[1:43:07] Voice 4: So the next one then is Gabriela Development Variance Permit 2023.3 Miller.

[1:43:14] Voice 4: And that's a Horseshoe Road request for a waiver of the survey requirements.

[1:43:19] Voice 4: And the applicant is here?

[1:43:21] Voice 4: Correct.

[1:43:21] Voice 4: Yeah.

[1:43:22] Voice 4: So what we'll do is we'll receive this staff report.

[1:43:26] Voice 4: I'm assuming you've seen it.

[1:43:28] Voice 4: And we'll see what the staff have to say on their report.

[1:43:32] Voice 4: And then we'll look to you to see if you have any remarks or comments or agree or disagree with the recommendation that's in the report.

[1:43:39] Voice 4: And then we'll discuss that here. We might have questions for you, as we would have questions for the planning staff.

[1:43:44] Voice 4: And then we'll have a conversation amongst ourselves as to how it is we want to proceed.

[1:43:49] Voice 4: Is that okay? Yeah. Not

[1:43:52] Trustee Elliott (probable): much to add to the staff report.

[1:43:55] Trustee Elliott (probable): It's very straightforward. This is a routine request for survey waiver that any applicant can make.

[1:44:03] Trustee Elliott (probable): Yeah. This provision requires all applications for development grants permits to provide a survey prepared by the BC Land Surveyor.

[1:44:16] Trustee Elliott (probable): It's a legal document being registered on title, so that's kind of the intent of the bylaw.

[1:44:22] Trustee Elliott (probable): But there's also the provision in that regulation that any applicant can be asked for that requirement to be waived.

[1:44:30] Trustee Elliott (probable): and it's at the discretion of the local trust committee so

[1:44:34] Voice 9: yeah

[1:44:35] Trustee Elliott (probable): stop you know we're following

[1:44:38] Trustee Elliott (probable): the intent of the regulations in this recommendation um the existing building doesn't comply with lot

[1:44:44] Trustee Elliott (probable): line setback requirements um and it's potentially straddling the northern interior lot line

[1:44:50] Trustee Elliott (probable): and then also that a survey will provide certainty as to whether or not the building is

[1:44:55] Trustee Elliott (probable): cited close or oddly adjacent property and also the extent of the variance permit is dependent

[1:45:01] Trustee Elliott (probable): on the location of the property line in relation to that shed this workshop so the development

[1:45:07] Trustee Elliott (probable): variance permit application is just for this shed and the wing shed is the top shed building

[1:45:15] Trustee Elliott (probable): which I've decided and I would consider it a very minor or development variance permit application

[1:45:23] Trustee Elliott (probable): and, you know, that this would be considered at a later meeting, but would probably recommend

[1:45:28] Trustee Elliott (probable): approval, but haven't done full review yet. This is just the first step in surveying

[1:45:35] Voice 4: waiver

[1:45:35] Voice 4: requirements. Okay.

[1:45:37] Voice 4: Okay. So thank you. So I just want to be certain for the applicant

[1:45:41] Voice 4: before you ask us any questions or make any remarks with regards to this. We're not approving

[1:45:47] Voice 4: or not approving the permit itself. That'll be

[1:45:50] Voice 4: considered in a future meeting. When you've

[1:45:53] Voice 4: asked for specifically is to waive the survey requirements and so we need a compelling reason

[1:45:59] Voice 4: to want to waive that normally you expect to get surveys so over to you to to advise us what you

[1:46:06] Voice 4: think about the recommendations in here which is recommending

[1:46:10] Voice 5: that we continue to ask those

[1:46:13] Trustee Elliott (probable): um well i've not done this before so i've got a little what i want to comment on i put that in

[1:46:26] Trustee Elliott (probable): um so basically what what this is about is um this shed was built 31 years ago and i know for

[1:46:37] Trustee Elliott (probable): certain it's not over the property line and um the people who made the complaint to the bylaw

[1:46:47] Trustee Elliott (probable): that my shed is too close to the line did not say it was over the line and they had their

[1:46:55] Trustee Elliott (probable): property surveyed in 2018 and I think maybe a bit later than that too but I'm not positive

[1:47:03] Trustee Elliott (probable): and that there was no mention at that time that the shed was a problem and I

[1:47:12] Trustee Elliott (probable): i included it in there simply because it was provided to me as a neighbor to these people

[1:47:20] Trustee Elliott (probable): when they had to put in an application so i just took it out of my old file and copied it for

[1:47:27] Trustee Elliott (probable): everyone and so um i totally admit that this shed is too close i didn't have anything to do in the

[1:47:37] Trustee Elliott (probable): the building of it but that's neither here nor there um and but it's not over the line and

[1:47:47] Trustee Elliott (probable): this all came about because of a retaliation against me um and it'll say that in the report

[1:47:58] Trustee Elliott (probable): um the people

[1:48:00] Voice 4: need to be careful what you say i

[1:48:03] Trustee Elliott (probable): know yeah i'm trying to be not

[1:48:05] Trustee Elliott (probable): anyway I'll just leave it at that and it's explained in there and so I think that's a

[1:48:16] Trustee Elliott (probable): second paragraph that'll explain it and so I feel like I'm being penalized for stepping forward

[1:48:26] Trustee Elliott (probable): in making a formal complaint about someone else's activity and this is the retaliation and now I'm

[1:48:36] Trustee Elliott (probable): of my limited income and i can't afford to pay a lot like i just can't i don't mind paying the

[1:48:44] Trustee Elliott (probable): permit fees because that should have been done in the very beginning i totally admit

[1:48:49] Trustee Elliott (probable): i just didn't know i didn't have anything so anyway um i just really hope that you'll consider

[1:48:57] Trustee Elliott (probable): that but it's a very old shed it's never been a problem for 30 plus years and all of a sudden

[1:49:06] Trustee Elliott (probable): it is becoming a problem because it's too close and I welcome you to come and see it and I know

[1:49:12] Trustee Elliott (probable): Warren you've been there to see it and um that's all I can really say it's like I just

[1:49:19] Trustee Elliott (probable): that's what you're done yeah and

[1:49:22] Voice 4: this isn't a lot that we're talking about

[1:49:24] Voice 4: we're going to be arranging a site

[1:49:25] Voice 4: it's so completely different

[1:49:28] Trustee Elliott (probable): obviously

[1:49:30] Voice 4: i'm trusting each other

[1:49:35] Trustee Elliott (probable): chair chair uh

[1:49:38] Voice 10: if i may comment so for the bylaw file uh one

[1:49:44] Voice 4: warning and bylaw enforcement manager

[1:49:46] Voice 4: you would like to make a remark just for the public record

[1:49:49] Voice 10: so i personally worked on the file

[1:49:51] Voice 10: unfortunately i do think the complaint was vexatious um but the the contravention exists

[1:49:58] Voice 10: yeah it is there um there's no evidence i don't think there's any evidence that it's over the

[1:50:04] Voice 10: plot line and uh from bylaw anyway it's a minor concern but the one i was told that

[1:50:12] Voice 10: that is a lawful and they should get a variance permit for it but yes in my opinion there was

[1:50:19] Voice 10: no survey required uh

[1:50:21] Voice 2: for our filing okay um

[1:50:25] Trustee Elliott (probable): i'm just going to add one little thing thank you very

[1:50:30] Trustee Elliott (probable): much um i was threatened before this happened verbally threatened that this would happen

[1:50:39] Trustee Elliott (probable): if i reported it so just to say that i i knew

[1:50:48] Trustee Elliott (probable): yeah it's

[1:50:49] Voice 4: just yeah okay i i understand what you're saying thank

[1:50:52] Trustee Elliott (probable): you yeah it's really sad

[1:50:56] Trustee Elliott (probable): that it's some of this right it's a total waste of everyone's time um i have one question uh for

[1:51:05] Trustee Elliott (probable): the planners um i really understand the applicant's rationale particularly this letter and i i have

[1:51:12] Trustee Elliott (probable): to I might as well be honest right up front I actually know about this not through the applicant

[1:51:20] Trustee Elliott (probable): I know about this issue through another figure and so I'm well aware of what you have to go through

[1:51:28] Trustee Elliott (probable): with your neighbor um so you know that informs my decision as well um but what I wanted to ask

[1:51:37] Trustee Elliott (probable): the planner is so to issue the development variance permit how important is it i mean if you

[1:51:45] Trustee Elliott (probable): say that the extent of the you know the variance permit it's dependent on the property line right

[1:51:52] Trustee Elliott (probable): like we can't issue development variance permit unless we have appropriate information so my

[1:52:00] Trustee Elliott (probable): that's really my real concern because if if issuing the permit didn't have to have that

[1:52:06] Trustee Elliott (probable): exact information then you know knowing all of this of course i would wait for the retirement

[1:52:15] Trustee Elliott (probable): so i need to i just need to know that yeah i think it's the intent of the regulation like in

[1:52:22] Trustee Elliott (probable): the past this regulation when you know before this regulation was adopted this requirement

[1:52:27] Trustee Elliott (probable): for the freelancer there certainly documents you know about the marriage permits would be

[1:52:35] Trustee Elliott (probable): issue that we just talked about and it's then later have to be inaccurate so that's part of

[1:52:41] Trustee Elliott (probable): the intent of having this requirement is the clarity can i um

[1:52:51] Trustee Elliott (probable): yeah thank you

[1:52:53] Trustee Elliott (probable): there is on page 23 and there are alternatives right um a consideration that is um about

[1:53:02] Trustee Elliott (probable): about leaving. So just to highlight, maybe I'll point to

[1:53:08] Trustee Elliott (probable): planet the meat is to explain that portion of it as a factor

[1:53:11] Trustee Elliott (probable): that we should be able to put in the river.

[1:53:17] Trustee Elliott (probable): Well, some of the alternatives to get a survey. And that would

[1:53:23] Trustee Elliott (probable): be when we can accept what's been provided. Sandra has has

[1:53:29] Trustee Elliott (probable): kindly provided a sort of more detailed drawing of the

[1:53:33] Trustee Elliott (probable): the woodshed. It's the first time we've made it, but this was later and later than the original

[1:53:41] Trustee Elliott (probable): drawing that we sent after our discussion, so that we could accept this plan. And that that

[1:53:48] Trustee Elliott (probable): would be, if the permit's issued, that would be registered on title.

[1:53:53] Voice 5: And then another option would

[1:53:56] Trustee Elliott (probable): be that during the site visit, we would use our own permit available to measure for ourselves.

[1:54:04] Trustee Elliott (probable): um to clarify that the site plan is accurate um again we're not a qualified land surveyor so I

[1:54:11] Trustee Elliott (probable): don't wouldn't be able to produce an accurate survey um but that would be another way for us

[1:54:17] Trustee Elliott (probable): to determine okay the setback that shown on the site plan is accurate through the chair maybe not

[1:54:26] Trustee Elliott (probable): accurate maybe approximate just pointing out the report it would be an approximate yeah so there

[1:54:32] Trustee Elliott (probable): make some factors to consider if um any further development was required that development survey

[1:54:39] Trustee Elliott (probable): to make sure it's all um in line with the surveys of the property itself

[1:54:44] Trustee Elliott (probable): so this this alternative number one is providing approximate location

[1:54:51] Trustee Elliott (probable): it's like a good compromise it's it's a tricky issue but i think it's such a minor

[1:55:00] Trustee Elliott (probable): it

[1:55:00] Voice 5: isn't

[1:55:01] Trustee Elliott (probable): a major issue it's a it's a woodshed it is in the setback area the applicant admits it

[1:55:10] Trustee Elliott (probable): you didn't build it but it's there so whether it's vexatious or not i think the minor the fact

[1:55:17] Trustee Elliott (probable): that it's minor and and and really causing financial hardship is at this time is is not

[1:55:25] Trustee Elliott (probable): in the interest of this FTC department what I would want to do so I would definitely support

[1:55:31] Trustee Elliott (probable): that to waive the surveyors and ask staff to to go with you and just confirm the approximate

[1:55:40] Trustee Elliott (probable): location

[1:55:41] Voice 4: so that

[1:55:42] Trustee Elliott (probable): was that was funny yeah may I make a motion well

[1:55:45] Voice 4: with a chance I just want to

[1:55:46] Voice 4: to be clear um on this i mean i'm happy to hear emotion and i'm i i'm supportive of uh

[1:55:53] Voice 4: waving a bit against but you know it's interesting we have another applicant on our today's agenda

[1:56:00] Voice 4: who has gone to a lot of effort and expense to provide a survey because it's a requirement

[1:56:06] Voice 4: um and so we have to appear to be administratively fair right so we need compelling reasons for this

[1:56:14] Voice 4: i think i'd like to ask staff the fact that we've received a survey of an adjacent lot

[1:56:22] Voice 4: from the applicant of which you know i don't know what the source of this is whether this

[1:56:26] Voice 4: is publicly available available to you or not um to any other avenues than this but presumably

[1:56:34] Voice 4: we could accept the fact that there's no indication that the uh report that we don't

[1:56:41] Voice 4: know whether or not the woodshed straddles the property by which indeed we've seen that happen

[1:56:46] Voice 4: in places in fact i'm sure warren can tell us all kinds of stories i know there's one piece of

[1:56:50] Voice 4: property up on cortez island that they built an entire house on somebody else's lot because they

[1:56:56] Voice 4: never did a survey this kind of stuff does happen we seem to be conscious of that but um indeed if

[1:57:03] Voice 4: you know there's financial hardship i do actually makes me wonder whether or not there's an

[1:57:07] Voice 4: an alternative approval through the board of variance for this no thanks so don't go there um

[1:57:14] Voice 4: so um is this accessible to

[1:57:19] Trustee Elliott (probable): clarify my head shape um to clarify that to the chair

[1:57:22] Trustee Elliott (probable): financial hardship is um under the one

[1:57:26] Voice 6: of the variants

[1:57:27] Trustee Elliott (probable): yeah um particulars through

[1:57:29] Trustee Elliott (probable): through the LTC consideration, but after that it's not considered as a factor.

[1:57:36] Voice 6: Through the border variant?

[1:57:38] Trustee Elliott (probable): Through the LTC.

[1:57:40] Trustee Elliott (probable): No, no, no.

[1:57:41] Voice 4: It would have to go outside

[1:57:42] Trustee Elliott (probable): of the LTC

[1:57:42] Voice 4: to a border variant,

[1:57:44] Voice 4: and then they could approve it without any of that based upon that.

[1:57:50] Voice 4: But anyway,

[1:57:51] Voice 10: we've got a

[1:57:52] Voice 4: process that's in stream.

[1:57:53] Voice 4: and so the question is is that are you satisfied with the survey that we've just received here as

[1:58:02] Voice 4: indicative of and by law enforcement has also advised that he doesn't think there's a

[1:58:08] Voice 4: problem here it doesn't show how close it is but it also doesn't indicate that it's on their

[1:58:15] Voice 4: property

[1:58:15] Trustee Elliott (probable): yeah through the chair it's it's it's more of you know we received a survey a survey

[1:58:22] Trustee Elliott (probable): You know, we don't know that maybe the competition, the surveyor at this time for the survey said oh don't don't bother about surveying that part of the property we're focused on actually sure

[1:58:34] Trustee Elliott (probable): building on this.

[1:58:35] Trustee Elliott (probable): Do you know what I mean. Sure, I understand. So, they did, they do have the measurements of that line and they do show where everything is it was surveyed because it's about their home and I got that through the islands trust in the mail,

[1:58:52] Trustee Elliott (probable): because they had to apply for their variance and that was when they built their home so i didn't

[1:58:59] Trustee Elliott (probable): just get that out of the blue i got that in the mail

[1:59:01] Trustee Elliott (probable): from you people and the other thing i want

[1:59:05] Trustee Elliott (probable): to say is um when it's you've got here and i think i'm sorry i didn't do page 22 but it says

[1:59:15] Trustee Elliott (probable): that it could be accepted just as you people have said and then but if um there was future problems

[1:59:25] Trustee Elliott (probable): and i think you just said that peter that it would no longer apply but i can't see it ever

[1:59:34] Trustee Elliott (probable): being a future yeah

[1:59:35] Voice 4: no um if something else arrives it better be completely different

[1:59:39] Voice 4: and the ltc absolutely has the discretion to waive this based upon the story that we

[1:59:47] Voice 4: referred. And no decision of the LTC sets a precedent for any

[1:59:52] Voice 4: other. And so others will have to continue to follow through

[1:59:56] Voice 4: the normal process without making the same application.

[2:00:00] Voice 4: So I'll go back to the trustees now.

[2:00:01] Voice 4: I just wanted to be really clear on what we're doing administratively there.

[2:00:06] Voice 4: And so, trustees, what would you like to do?

[2:00:09] Trustee Elliott (probable): So I would like to move that the Gabriel Island Local Health Committee

[2:00:14] Trustee Elliott (probable): waive the requirement for a survey plan signed by a BC land surveyor

[2:00:19] Trustee Elliott (probable): and direct staff to proceed with Development Variance Permit Application,

[2:00:23] Trustee Elliott (probable): GB, DVP, 2023.3.

[2:00:27] Trustee Elliott (probable): All right. Thank you. Do I have a seconder?

[2:00:31] Trustee Elliott (probable): oh and just before a second i do support this direction but um i did want to see if we need

[2:00:39] Trustee Elliott (probable): to give direction to that that would go to determine the approximate location like just

[2:00:44] Trustee Elliott (probable): to confirm that that would

[2:00:47] Voice 4: be included that would

[2:00:48] Trustee Elliott (probable): be included okay process yeah that's great that's

[2:00:51] Trustee Elliott (probable): it okay then yeah so

[2:00:53] Voice 4: moved and seconded you wish to speak to the motion uh

[2:00:55] Trustee Elliott (probable): yes i i just

[2:00:57] Trustee Elliott (probable): wanted to make a comment about um financial hardship that's not part of our determination

[2:01:02] Trustee Elliott (probable): because it's a very subjective thing and i would not know that even if i did know that i wouldn't

[2:01:07] Trustee Elliott (probable): know that professionally or you know in this position but what i do know is whether it's in

[2:01:13] Trustee Elliott (probable): a riparian zone steep slope whether all the information i need is in front of me here to

[2:01:19] Trustee Elliott (probable): make a fair decision and i do that i feel comfortable doing that true

[2:01:24] Voice 4: and i don't disagree

[2:01:25] Voice 4: with anything you said but obviously that's anecdotal information that you have about what

[2:01:30] Voice 4: you just said it's not actually something that you've received in report so it's important to

[2:01:34] Voice 4: be sure about that but you're making a good decision or you're suggesting that you make

[2:01:38] Voice 4: a good decision particularly so uh dr alley do you have any remarks then i'll call the vote all

[2:01:44] Voice 4: those in favor so that carries unanimously there you go thank

[2:01:48] Voice 9: you well

[2:01:49] Voice 4: thank you for coming today

[2:01:51] Voice 4: and uh we look forward to seeing your application on the future agenda thank you staff for the

[2:01:56] Voice 4: support all around to help us get through that

[2:01:59] Voice 6: discussion

[2:02:00] Voice 4: we take these matters seriously

[2:02:02] Voice 4: and carefully so let's go then to eight point we'll complete it on that one let's go to

[2:02:08] Voice 4: 8.3 development oh we're at 12 30 where's the

[2:02:11] Voice 4: time go i know do you mind if we get through

[2:02:16] Voice 4: this item and

[2:02:17] Trustee Elliott (probable): then we'll bring it up yeah because the applicants are waiting yeah online the

[2:02:21] Trustee Elliott (probable): applicants are online yeah so it would be good

[2:02:24] Voice 4: for which one

[2:02:26] Trustee Elliott (probable): this one i've just submitted that

[2:02:28] Trustee Elliott (probable): paper

[2:02:29] Voice 4: gabrielle development permits 2021.4

[2:02:31] Trustee Elliott (probable): harris harris and barfoot

[2:02:36] Voice 2: that's me okay

[2:02:37] Trustee Elliott (probable): somebody online

[2:02:39] Trustee Elliott (probable): tony harris's first yeah

[2:02:41] Voice 2: tony's my brother

[2:02:42] Voice 4: and kevin barfoot's

[2:02:43] Voice 4: contract right

[2:02:44] Trustee Elliott (probable): so let's get through i think

[2:02:45] Voice 4: well if you're the owner so i would defer to you've

[2:02:49] Voice 4: seen the process that we have we'll get a staff report then your opportunity to speak um and then

[2:02:54] Voice 4: so unless we need uh questions questions answered by your brother or the contractor i would just

[2:03:01] Voice 4: defer to you as the legal owner yes right this

[2:03:04] Voice 4: application important all right so we'll turn

[2:03:07] Voice 4: under the statute. Margo, this is your day.

[2:03:09] Trustee Elliott (probable): Thank you, Sherlock. So, yeah, this is a report to consider a development variance

[2:03:17] Trustee Elliott (probable): agreement for works completed in the setback to the natural boundary of the sea, as well

[2:03:22] Trustee Elliott (probable): as the interior side lot line on Mudge Island at 1091 C3 Lane. The setback variances would

[2:03:29] Trustee Elliott (probable): apply to an existing cottage, a multi-level attached deck, an outdoor shower, a tent platform,

[2:03:36] Trustee Elliott (probable): platform, and an underground septic tank and pump chamber were literally in place.

[2:03:42] Trustee Elliott (probable): So the rationale for the variance, or approving the variance, will legalize all of these existing

[2:03:48] Trustee Elliott (probable): buildings and structures that I've just listed within 30 meters setback to the national boundary

[2:03:55] Trustee Elliott (probable): of the sea.

[2:03:55] Trustee Elliott (probable): So the setback requirement for Mudge Island is different than Beagle, it's a little bit,

[2:04:01] Trustee Elliott (probable): it's bigger, it's 30 meters from the 15.

[2:04:03] Trustee Elliott (probable): It will also legalize the existing tent platform within the same 30-meter setback, as well

[2:04:10] Trustee Elliott (probable): as within the 1.5-meter setback to the interior side lot line, so that that tent platform

[2:04:16] Trustee Elliott (probable): is quite close to the abuse approximately.

[2:04:19] Trustee Elliott (probable): Staff recommend approval of the variance for the following reasons.

[2:04:23] Trustee Elliott (probable): The variance is consistent with the permitted uses of the lot, granting the variance will

[2:04:28] Trustee Elliott (probable): not be detrimental to the national environment or public health and the applicant and owners

[2:04:33] Trustee Elliott (probable): have been in contact with staff once their name on first nations and the nation feels the future

[2:04:38] Trustee Elliott (probable): of the site has been mitigated available for any questions and yet um the applicant kevin

[2:04:47] Trustee Elliott (probable): bartlett should be online okay

[2:04:50] Voice 4: so um do does any of the harris's or the contractor uh wish to make

[2:04:58] Voice 4: any representation or advise us whether you agree to distribute the recommendation

[2:05:03] Voice 4: thank

[2:05:03] Voice 2: you i agree with the recommendation

[2:05:10] Voice 2: okay and that your colleagues online that they

[2:05:13] Voice 5: don't need to address us uh

[2:05:17] Voice 10: yes no i i agree

[2:05:19] Voice 10: okay thank

[2:05:20] Voice 4: you very much okay so then um trustees do you have any questions for a

[2:05:25] Voice 4: staff or the applicant just a comment what a

[2:05:27] Trustee Elliott (probable): great staff report um and the previous one as well it's

[2:05:33] Trustee Elliott (probable): it's so helpful to have a really comprehensive staff report like this thank you so much it

[2:05:40] Trustee Elliott (probable): i do think it's challenging because there's sort of two i guess two separate issues that are in

[2:05:47] Trustee Elliott (probable): this in the same development variance permit so the issue of septic and sewage disposal system

[2:05:56] Trustee Elliott (probable): being too close to the sea and then the siting of all the other structures so it's the letters

[2:06:07] Trustee Elliott (probable): that we've gotten most of them seem to be that are not in favor of this they're opposed because

[2:06:14] Trustee Elliott (probable): of the health concerns of the sewage system being too close to the sea the fact that it's close to

[2:06:20] Trustee Elliott (probable): south beach and a lot of people use that beach and i have heard from people a bunch that it is

[2:06:26] Trustee Elliott (probable): popular but so that's a consideration and i think it's a valid one um but it's actually it's an

[2:06:34] Trustee Elliott (probable): updated septic system so that's the good part right

[2:06:37] Voice 2: all engineered and everything like we

[2:06:39] Voice 2: know full engineer support submitted so

[2:06:42] Trustee Elliott (probable): it's not seeping into the sea right that's that and that

[2:06:46] Voice 2: may be the perception

[2:06:47] Trustee Elliott (probable): that's

[2:06:48] Voice 2: the that's the issue that's the perception right

[2:06:51] Trustee Elliott (probable): but it's definitely

[2:06:55] Voice 10: it's

[2:06:55] Trustee Elliott (probable): an update from a bad old system so and i'm glad to see that so yeah a couple people

[2:07:01] Trustee Elliott (probable): seem to want to speak so those are my

[2:07:04] Trustee Elliott (probable): comments because yes

[2:07:05] Voice 4: okay so i have some remarks but i

[2:07:08] Voice 4: want to defer to the planner go ahead yeah

[2:07:11] Trustee Elliott (probable): just to speak to the concerns of those letters yeah

[2:07:14] Trustee Elliott (probable): we also received another letter in support just this week i forgot to add that to my my um report

[2:07:20] Trustee Elliott (probable): but uh the i think one of the confirm was that the bc sewerage system regulations have a 30 meter

[2:07:28] Trustee Elliott (probable): setback requirement from the ocean and i i that's not actually the case so septic fields the sewerage

[2:07:36] Trustee Elliott (probable): system regulations require that septic systems are at least 30 meters from a well not at least 30

[2:07:44] Trustee Elliott (probable): meters from the gabriel sorry that the mudge island land use bylaw requires a 30 meter setback

[2:07:51] Trustee Elliott (probable): for any buildings or structures from the natural boundary so that's that is what that's the lgc's

[2:07:59] Trustee Elliott (probable): regulation inspiration but the pc tourism regulations aren't being met for this lot

[2:08:04] Trustee Elliott (probable): lot. You know, there was a filing by an ROWP. Okay, so it's all done according to the regulations

[2:08:11] Trustee Elliott (probable): and overseen by a professional. Right. That's helpful. That clarifies a lot of things.

[2:08:19] Voice 4: So my remarks were sort of along the same line is that the structure of the building

[2:08:26] Voice 4: and importantly, not the sewage system, but the septic tank is in that 30 meters that

[2:08:33] Voice 4: back from the sea which is what we're providing the permit for the septic field itself engineered

[2:08:38] Voice 4: and all the rest of it right is actually 35 meters above the setback from the sea and so

[2:08:46] Voice 4: with respect to the letters that we've received about concerns about pollution from the septic

[2:08:52] Voice 4: field that indeed does meet the provincial requirements brought broadly over and above

[2:08:59] Voice 4: and beyond it um by the fact that it's located so far up so you know i'm sure there's risk there's

[2:09:07] Voice 4: always risk that the septic tank could scale in some way and there would be leakage or spillage

[2:09:13] Voice 4: but based upon the institution and the set the materials that it's sitting on the risk of that

[2:09:18] Voice 4: is very small and unprofessional so we wish i would do want to acknowledge that we received

[2:09:25] Voice 4: say two or three letters that were concerned about those various issues but we also did receive two

[2:09:31] Voice 4: or three letters of support from neighbors and so we have to balance those accordingly

[2:09:37] Voice 4: and I would support the request so I'll turn to trustees and ask you what you'd like to do

[2:09:45] Voice 4: I'd

[2:09:46] Trustee Elliott (probable): like to make a motion

[2:09:46] Trustee Elliott (probable): No, my turn.

[2:09:48] Trustee Elliott (probable): Oh yeah, you owe it to me.

[2:09:50] Trustee Elliott (probable): Go first.

[2:09:51] Trustee Elliott (probable): You need to trade.

[2:09:52] Trustee Elliott (probable): I need to share.

[2:09:54] Trustee Elliott (probable): Okay, so please.

[2:09:56] Trustee Elliott (probable): We're ready for lunch, right?

[2:09:58] Voice 6: I

[2:09:58] Trustee Elliott (probable): move that the Gabriel Island Local Trust Committee approve issuance of development

[2:10:02] Trustee Elliott (probable): variance permit application GBP 2021 for Harris.

[2:10:08] Trustee Elliott (probable): I'll second that motion.

[2:10:09] Voice 4: Great.

[2:10:10] Voice 4: Do you wish to speak to your motion?

[2:10:11] Voice 4: No,

[2:10:11] Trustee Elliott (probable): I am very supportive of Mudge in general, and I really love hearing from people from Mudge.

[2:10:18] Trustee Elliott (probable): I'm really glad that we have a DGP from Mudge finding that the bylaws can be moved to work in your favor and to respect your family's home and the heritage.

[2:10:31] Trustee Elliott (probable): It's wonderful to be able to work together in this way.

[2:10:34] Trustee Elliott (probable): We have a bunch of them.

[2:10:36] Trustee Elliott (probable): Thank you

[2:10:37] Voice 4: for all the survey work.

[2:10:38] Trustee Elliott (probable): Yes.

[2:10:39] Trustee Elliott (probable): Yeah, that's great.

[2:10:40] Voice 4: Okay.

[2:10:41] Voice 4: Okay, so there's no further discussion, then I'll call the vote, that carries unanimously.

[2:10:47] Voice 4: So 8.4 is removed from our agenda today, and we look forward to seeing that in the future.

[2:10:54] Voice 4: And so we're going to break for lunch. It's 20 minutes to 1.

[2:10:59] Voice 4: Let's say we'll go to 10 after 1 and continue on with local community traffic. Is that all right with everybody?

[2:11:05] Voice 4: everybody? Yes. Okay. Sorry,

[2:11:07] Voice 4: Marissa, delaying you further,

[2:11:08] Voice 4: but we'll get to talk to you shortly.

[2:11:11] Trustee Elliott (probable): Thank you, everyone.

[2:11:13] Voice 4: I hope you all do this

[2:11:15] Voice 4: process. Thank you.

[2:11:17] Trustee Elliott (probable): Thank you.

[2:11:18] Trustee Elliott (probable): You know, I

[2:11:21] Voice 6: ought to have known, but

[2:11:23] Voice 6: you know, it's just...

[2:41:44] Voice 6: okay everybody let us uh reconvene um

[2:41:49] Voice 4: and for the folks who might be just joining us late uh

[2:41:54] Voice 4: welcome to the local trust committee uh meeting of december you know sorry you know the temper

[2:41:59] Voice 4: of the 30th we're not quite there yet we've had a busy

[2:42:02] Voice 4: morning um with um looking at applications

[2:42:06] Voice 4: lots of discussion and applications in referral comments in public and we now find us on uh

[2:42:13] Voice 4: um section nine nine point one of our agenda local trust committee uh projects and the first

[2:42:21] Voice 4: uh project on our agenda here is at nine point one oh thank you very much i'm myself lost

[2:42:31] Voice 4: so we're on page 80 of the agenda with a memorandum from there is a chadwick and so

[2:42:38] Voice 4: So if that's all right, I'll just turn to Marissa to help us with this.

[2:42:43] Voice 4: I just want to note, Marissa, I know that you were listening earlier.

[2:42:47] Voice 4: There was a conversation from a member of the public about dark skies and lighting and

[2:42:54] Voice 4: just wanting to turn our minds to thinking about where we might embrace that if those

[2:43:02] Voice 4: kinds of amendments are appropriate to this project at some point in the future, whether

[2:43:06] Voice 4: those are mining remnants to an end of ledb and whether that's in scope or not but if you could

[2:43:12] Voice 4: just turn uh your mind to that in uh what you're going to report to us here today i'll turn it over

[2:43:19] Voice 4: to you so thank you for joining us great great work that you do thanks

[2:43:23] Planner Chadwick: chair um yeah so um i

[2:43:27] Planner Chadwick: mean i can address your question immediately um the question you had about about dark skies

[2:43:33] Planner Chadwick: that'd

[2:43:34] Voice 4: be great thank you

[2:43:35] Planner Chadwick: um and i was i was um i was sort of listening listening in at the time

[2:43:41] Planner Chadwick: when that uh community member spoke um and my suggestion would be and that that community

[2:43:48] Planner Chadwick: member seemed to have a lot of expertise in the area um so i think that there there may be

[2:43:54] Planner Chadwick: opportunity for some sort of broader policies in the OCP. But I know specifically appears that

[2:44:05] Planner Chadwick: there are some land use bylaw regulations in other local governments. And so that would be

[2:44:12] Planner Chadwick: something that we could look at when we're going into looking at the LEB review. And I would

[2:44:18] Planner Chadwick: suggest to that that um community member that if they do have specific information to send it to

[2:44:25] Planner Chadwick: staff because we will put that in into the file into our file with the ocp review and uh the lub

[2:44:31] Planner Chadwick: review so that we are able to um you know be on top of it when we get to the point at which um we

[2:44:37] Planner Chadwick: can actually um start to look at it in detail okay

[2:44:41] Voice 3: well at 10.1 i

[2:44:43] Voice 4: think it is on our agenda that we

[2:44:46] Voice 4: do have that correspondence so maybe there's further information that could be submitted as

[2:44:50] Voice 4: well so how do we make sure we don't lose sight of it as we move through this program yeah

[2:44:56] Planner Chadwick: so we have

[2:44:57] Planner Chadwick: working files as we're working through our projects and so we can ensure we we can make

[2:45:01] Planner Chadwick: sure that we've got a sort of so under our um ocp review topics we've got folders well we can make

[2:45:08] Planner Chadwick: sure that we've got a folder that speaks that you know that addresses that topic and

[2:45:14] Voice 6: pop that

[2:45:15] Planner Chadwick: correspondence in there and again if the community member would like to send any additional information

[2:45:19] Planner Chadwick: to staff um we will we will be happy to take that and uh and put it into the folder so that it's

[2:45:25] Planner Chadwick: easy access yeah and

[2:45:27] Planner Chadwick: the community members still in

[2:45:28] Voice 4: the audience initially heard that message and

[2:45:30] Voice 4: nodding and so we look forward to that evolving over time so why

[2:45:34] Voice 3: don't you continue on then with

[2:45:36] Voice 3: what you uh wanted to talk to us about today community engagement yeah

[2:45:41] Planner Chadwick: so we had our application

[2:45:44] Planner Chadwick: process that was open for the community-led engagement process so um that was where we

[2:45:51] Planner Chadwick: had uh some we had money available to support um community members who wanted to host events

[2:45:59] Planner Chadwick: um and we had quite a impressive um number of of applicants um

[2:46:07] Trustee Elliott (probable): there you go

[2:46:09] Planner Chadwick: Oh,

[2:46:09] Trustee Elliott (probable): why a

[2:46:11] Planner Chadwick: wide variety of topics. I had the chance to speak to some of them. And well, as you all know, like, very, you know, very active and passionate folks that have some really good ideas around how they want to engage the community. So it's, you know, this is all a bit of an experiment for us. We've never done anything like this in the Islands Trust.

[2:46:33] Planner Chadwick: but it's looking, you know, we have like, you know, staff are feeling pretty confident about

[2:46:38] Planner Chadwick: the process, just seeing the kind of, you know, the caliber of applications that we got

[2:46:45] Planner Chadwick: and the kind of enthusiasm that's out there. So the memo that you have before you identifies

[2:46:50] Planner Chadwick: the folks that have, that are receiving funding. So all of the, all of the applicants that we

[2:46:59] Planner Chadwick: received were um have received uh some amount of funding um so that's it's nice not to have to turn

[2:47:08] Planner Chadwick: anybody away um they're all they're all um a good good ones so um you can see you can see the people

[2:47:16] Planner Chadwick: the names in front of you there so it's it's over a dozen i think it's about 15 there i did count

[2:47:21] Planner Chadwick: um it was also pointed out um to us by community members that uh you know maybe there are some

[2:47:28] Planner Chadwick: people that aren't being captured by this process which is we didn't expect that everybody would be

[2:47:32] Planner Chadwick: captured through this process um and staff are actually making some efforts to reach out to

[2:47:37] Planner Chadwick: um some of the gaps that that um kind of are are sort of clear to us so we uh we're looking at a

[2:47:44] Planner Chadwick: process which will engage um um uh some children teens uh seniors um um uh one of our staff members

[2:47:58] Planner Chadwick: we'll we'll visit the the is it the soup kitchen the food bank or

[2:48:06] Planner Chadwick: whatever whatever it's called

[2:48:07] Planner Chadwick: yeah so so yeah so Chloe our assistant planner is very engaged in the community so is going to

[2:48:16] Planner Chadwick: to help us with reaching some of those other groups in this visioning process so that's

[2:48:20] Planner Chadwick: that's that's also very exciting yeah so we've we're also working on some communications

[2:48:28] Planner Chadwick: We have the intention to do some video communications on some very specific questions, like what is a visioning process, for example?

[2:48:40] Planner Chadwick: What is an OCP? What is a land use bylaw?

[2:48:44] Planner Chadwick: So just some of the questions that people might have so that when we get to engaging further,

[2:48:50] Planner Chadwick: further, you know, folks will have an opportunity to, you know, watch a small video so that

[2:48:56] Planner Chadwick: they're aware of the things that we're talking about and how they can become engaged.

[2:49:01] Planner Chadwick: And I will remind everybody that you can visit the project page to get updated information.

[2:49:09] Planner Chadwick: You can also visit the project page to participate in the survey, which is quite straightforward.

[2:49:14] Planner Chadwick: We figured it's about a maximum 10-minute effort, depending on how detailed you want

[2:49:20] Planner Chadwick: to get um and there's also an opportunity to if if you want to do a group and you want to do a group

[2:49:26] Planner Chadwick: engagement process on your own we've also made the group feedback form available on the website

[2:49:33] Planner Chadwick: and you should be receiving in the gabriella sounder postcards which will have a qr code

[2:49:39] Planner Chadwick: so that'll help you go straight to the um the website and access those surveys so

[2:49:47] Planner Chadwick: So, yeah, so that's all I have to say, really, on the engagement process, and that's really the biggest part of the update for the OCP at this point in time.

[2:49:57] Planner Chadwick: We did have a meeting with our senior freshwater specialist, William Shoba, and I know the trustee spoke to that, so that was a useful and valuable use of time.

[2:50:13] Planner Chadwick: that the water balance will be, will provide us with some significant information.

[2:50:21] Planner Chadwick: And I know that Senior Freshwater Specialist Shoba will be reaching out to that member who was speaking earlier.

[2:50:31] Planner Chadwick: We were having a little bit of a chat behind the scenes at the time.

[2:50:35] Planner Chadwick: So absolutely it sounds like there's some expertise on the ground.

[2:50:42] Planner Chadwick: so we will be taking a full advantage of that. I'll just leave it open to questions you might

[2:50:49] Planner Chadwick: have about the process.

[2:50:52] Voice 6: Any questions for Brielle?

[2:50:56] Trustee Elliott (probable): I don't have questions for once.

[2:50:59] Trustee Elliott (probable): I just want to commend staff. It's been an incredible experience to work with some very

[2:51:06] Trustee Elliott (probable): skilled and innovative people on this project. You, Nerissa, have brought so much to the table

[2:51:13] Trustee Elliott (probable): and i'm super grateful and then we have chloe straw a member of this community working for

[2:51:18] Trustee Elliott (probable): the island stress now so as she she's a planning assistant and so that's just been like magic

[2:51:24] Trustee Elliott (probable): and then the communication materials i don't know if you've seen the website but

[2:51:28] Trustee Elliott (probable): it's beautiful everything is laid out um the group feedback form looks great and then staff has been

[2:51:35] Trustee Elliott (probable): very responsive to trustees every time we have a suggestion or can we can we look at this and even

[2:51:41] Trustee Elliott (probable): and APC members um I know reached out um it's just been great and I can't say enough um

[2:51:49] Trustee Elliott (probable): my gratitude and thanks the community is really excited about this and like I just posted this

[2:51:55] Trustee Elliott (probable): morning about the little list of groups and everyone's like yay we all get to have um their

[2:52:00] Trustee Elliott (probable): own discussion about yeah so it's community ownership that I think is really selling this

[2:52:05] Trustee Elliott (probable): project that everyone feels part of the process and and that's very important for Gabriel and

[2:52:11] Trustee Elliott (probable): so thanks that's it yeah i know i'll make a real quick comment to um planner chadwick about the

[2:52:18] Trustee Elliott (probable): fellow who was here this morning he's actually a member of the climate 12 12 12 which is under

[2:52:24] Trustee Elliott (probable): sustainable gabriola he's a member of the water group and i believe there are six of them and

[2:52:29] Trustee Elliott (probable): they're a gung-ho to help us with this work so that's just great yeah i think the focus groups

[2:52:35] Trustee Elliott (probable): groups are going to really emerge out of the themes that have been already identified.

[2:52:41] Trustee Elliott (probable): Ecosystem restoration, preservation for protection, it's all laid out on the website, but I can

[2:52:48] Trustee Elliott (probable): see this really coming together. Yeah, strong, strong support. Cool, good work.

[2:52:57] Planner Chadwick: That's great. I'm just going to throw my shout out to Morgana, who are, I know you mentioned

[2:53:04] Planner Chadwick: communications but you didn't mention her name and i i think uh i think she's definitely worth

[2:53:08] Planner Chadwick: being shout out to several times because um we are extremely lucky to have her um and she's done

[2:53:15] Planner Chadwick: a phenomenal job um and what's really cool is that um you know gabriela here is paving the way for

[2:53:22] Planner Chadwick: other um for other ltcs so um you're already a leader um in terms of this engagement process um

[2:53:31] Planner Chadwick: And, you know, like I say, staff are looking pretty, it's looking pretty, is pretty excited about this process. It's a new process. We were all uncertain how we'd move into it. And still, we're still going to have to navigate things as we go along, because we're not working with any other type of models. So, but the community has been great. So, yeah, looking forward to moving forward.

[2:53:54] Voice 4: This is so great.

[2:53:58] Voice 4: So I just figured out that I was working on the draft agenda, which is why there's a page

[2:54:03] Voice 4: number.

[2:54:03] Voice 4: Because there is a page number.

[2:54:04] Voice 4: Oh, no.

[2:54:05] Voice 4: So if I missed anything, I apologize, but help me stay on track.

[2:54:11] Voice 4: Perfect.

[2:54:12] Voice 4: Excellent.

[2:54:12] Voice 4: So I got that figured out.

[2:54:14] Voice 4: So, Nerissa, thank you very much.

[2:54:15] Voice 4: So 9.1, the memorandum for the engagement events, and 9.2, overall visioning and the OCPOEB review.

[2:54:26] Voice 4: Have you covered as much of that as you want to today?

[2:54:31] Planner Chadwick: Yeah, yeah, unless there's any other questions, because really, you know, where we are at is just the engagement process moving through that.

[2:54:38] Planner Chadwick: Okay, that's great.

[2:54:39] Trustee Elliott (probable): just a question about timeline um i wanted to go back to so project initiation engagement

[2:54:48] Trustee Elliott (probable): and the vision document so this is what we're going to be looking to create in march to may

[2:54:56] Trustee Elliott (probable): um engagement just remind me of the dates again when we're going to get um the groups have to

[2:55:03] Trustee Elliott (probable): submit their feedback just to see that yeah

[2:55:06] Planner Chadwick: so i think we're um and i think i think we were making

[2:55:09] Planner Chadwick: some amendments to what was on the website because it wasn't um correct um so february 1st is going

[2:55:15] Planner Chadwick: to be um the deadline for the surveys and for the group feedback it was going to be february

[2:55:22] Planner Chadwick: 1st but we've extended that to march 1st so um so that'll allow us to um to put all the information

[2:55:29] Planner Chadwick: we put we got we received from the survey piece together through the month of march and then um

[2:55:35] Planner Chadwick: And then through the month of February, and then through March, we can start putting together the information that we received from the group's feedback.

[2:55:42] Planner Chadwick: And then by April, the plan is to have a community meeting to bring it all together.

[2:55:50] Trustee Elliott (probable): And

[2:55:51] Planner Chadwick: then you've allocated money in your, and hopefully it'll be supported by Trust Council in your budget for 2024-25 for us to put together a document.

[2:56:02] Planner Chadwick: That'll be sort of what we heard from the process document.

[2:56:07] Trustee Elliott (probable): I can make one further comment.

[2:56:10] Trustee Elliott (probable): So, just because this is our last meeting before the holidays.

[2:56:16] Trustee Elliott (probable): I am pleased to see or to hear that the sounder postcard will be coming out in this sort of postcard will be coming out in the sounder because that's going to sit on people's tables so people who have vacation and secondary homes will probably be captured

[2:56:31] Trustee Elliott (probable): structured and able to participate so that was an early concern that the APC had expressed that

[2:56:36] Trustee Elliott (probable): folks who don't live here full time may not have the opportunity to participate so we are mindful

[2:56:43] Trustee Elliott (probable): of that and I know staff has been responsive and trying to get the information out for at

[2:56:48] Trustee Elliott (probable): least this holiday season because a lot of people do return to Gabriola and so they'll pick up the

[2:56:54] Trustee Elliott (probable): sounder and be able to engage so that's a good bit very

[2:57:01] Voice 4: good so that concludes that section right

[2:57:05] Voice 4: all right so um this leads us to correspondence and indeed we had some correspondence from uh

[2:57:11] Voice 4: mr hall here regarding dark sky and um we've received that for information and staff have

[2:57:18] Voice 4: committed to including that in our uh projects list kind of thing when we when we start doing

[2:57:24] Voice 4: the ocp so that's uh terrific so thank you for

[2:57:26] Voice 4: bringing to our attention thank you peter i'm

[2:57:29] Voice 4: going to go to uh new business now and i have 11.2 on my draft agenda i'm assuming that's their goal

[2:57:35] Voice 4: because not on the new agenda it will only be 11.1 the

[2:57:39] Trustee Elliott (probable): chair that's right 11 there's just one

[2:57:41] Trustee Elliott (probable): uh 11.1 and we've asked if we can add 11.2 as a new motion yeah

[2:57:48] Voice 4: so um so indeed we've got the

[2:57:51] Voice 4: advisory planning commission housing advisory planning commission regular schedule meeting

[2:57:56] Voice 4: times is around 0.1 just evening sorry page 85. 80. of the published yes that's correct 85.

[2:58:05] Voice 4: no trustee so you brought this for discussion i

[2:58:10] Trustee Elliott (probable): did um i was going to suggest that the advisory

[2:58:15] Trustee Elliott (probable): planning commission and all the advisory planning commissions under the ages of the lcc

[2:58:20] Trustee Elliott (probable): see um determine amongst themselves a regular meeting day and time every month and if they do

[2:58:29] Trustee Elliott (probable): not have any referrals to to look at then that's fine they they just forego the meeting the reason

[2:58:35] Trustee Elliott (probable): for that is i have seen how much time it takes for doodles to go around and everybody figure out

[2:58:43] Trustee Elliott (probable): what time of day they might be available and then they don't show up anyway at the last minute

[2:58:47] Trustee Elliott (probable): how much time that takes for the staff to organize and there's been a couple of cases in the last

[2:58:53] Trustee Elliott (probable): year where it's all that doodle pool's gone on and then they don't they don't meet in time for

[2:59:00] Trustee Elliott (probable): us to get their referral anyway because it takes too long for them to figure out when they want to

[2:59:04] Trustee Elliott (probable): meet and when they can meet so um in the olden days i was on an apc and i was a trustee with

[2:59:13] Trustee Elliott (probable): probably five or six different apcs at the time all of those apcs had a specific evening and um

[2:59:23] Trustee Elliott (probable): time

[2:59:23] Voice 6: and

[2:59:24] Trustee Elliott (probable): if you couldn't make the meeting you let your fellow apc members know and you

[2:59:29] Trustee Elliott (probable): you submitted a written something or whatever the referral was and it went really really well

[2:59:36] Trustee Elliott (probable): And I suggest that we let all of our APCs go back to that for the sake of their own efficiency and the efficiency of our STEM.

[2:59:49] Voice 6: Okay.

[2:59:50] Voice 6: It strikes me that

[2:59:51] Voice 5: Gabriel is unique

[2:59:54] Voice 6: in

[2:59:55] Voice 4: this practice because he's not the same one.

[3:00:00] Trustee Elliott (probable): what they don't do they they don't do much and have a bylaw that will that

[3:00:07] Trustee Elliott (probable): is followed for procedures and that sort of thing um but as to how the uh apcs are reached out to

[3:00:16] Trustee Elliott (probable): but it would be nice i mean if that's something that is found to work

[3:00:23] Trustee Elliott (probable): here with this with just the agency group right

[3:00:27] Voice 4: so do you have a recommendation how we might address

[3:00:29] Voice 4: this and then either

[3:00:31] Voice 4: trust the age of that what

[3:00:32] Trustee Elliott (probable): a quick question to um planning manager jamra

[3:00:35] Trustee Elliott (probable): do we have examples from other ltcs um and uh the um you know the abc bylaw do other ltcs have in

[3:00:44] Trustee Elliott (probable): their abc bylaw uh the fact that this is how you meet like you need to decide at your first meeting

[3:00:53] Trustee Elliott (probable): when you're going to have your meetings you're the chair that is something that's part of

[3:00:58] Trustee Elliott (probable): that's discussed at the orientation because the terms of reference is established or

[3:01:03] Trustee Elliott (probable): created with the apc group the members and they agree to help them in times

[3:01:13] Trustee Elliott (probable): anything to be shared and how that's going to be cared and so we'll agree to

[3:01:17] Trustee Elliott (probable): at that very first meeting and that will help the business flow so yes there is a way to do that

[3:01:26] Trustee Elliott (probable): good so

[3:01:27] Voice 4: what we would need to do then is make an amendment to bylaw 296 and we want to be more

[3:01:31] Voice 4: productive yes and less important through

[3:01:37] Trustee Elliott (probable): the chair um that's a it's an administrative step

[3:01:41] Trustee Elliott (probable): that that can continue to happen even with the bond as they are okay

[3:01:46] Trustee Elliott (probable): so again may not need to

[3:01:49] Trustee Elliott (probable): be more prescriptive and the other factor would be more systemic is that it doesn't leave you any

[3:01:56] Trustee Elliott (probable): room or use something else if that works for the next future apcs so i have another question i

[3:02:03] Trustee Elliott (probable): would like this to apply to all apcs whether it be housing transportation just regular or whatever

[3:02:09] Trustee Elliott (probable): So, and now's a good time because we are actually going to be appointing some new ABC members later in the meeting.

[3:02:18] Trustee Elliott (probable): So what's the

[3:02:20] Trustee Elliott (probable): the chair um so a way to schedule regularly scheduled meetings is um to have that discussion

[3:02:30] Trustee Elliott (probable): as part of i think the oc project when we're talking about being referred to we can identify

[3:02:39] Trustee Elliott (probable): for this project let's make sure that there's some scheduled meetings that happen as part of

[3:02:43] Trustee Elliott (probable): the terms of reference, for example, the bylaw will offer the framework for that to occur,

[3:02:50] Trustee Elliott (probable): and we can identify those specific aspects for a project.

[3:02:55] Voice 4: This bylaw provides you the framework to go that path.

[3:03:00] Trustee Elliott (probable): So we can identify it through the conversations. So when a nurse brings up, for example, an update

[3:03:08] Trustee Elliott (probable): on a project you can talk about for example hey let's make sure that there's regularly scheduled

[3:03:15] Trustee Elliott (probable): meetings as part of this um the reason we're referring when the apc set up the transfer

[3:03:24] Trustee Elliott (probable): that's that's one way okay i want

[3:03:26] Trustee Elliott (probable): it to happen like right away before i don't think it should

[3:03:29] Trustee Elliott (probable): wait until we talk about mcp discussions within the way it worked for decades this is certainly

[3:03:36] Trustee Elliott (probable): the way it works for other APCs and other local test areas and if it's simply a matter of

[3:03:44] Trustee Elliott (probable): whatever whenever you said Planner Jamarat not having to make a motion I mean I think notice

[3:03:52] Trustee Elliott (probable): should go out to the APC the HAPC whatever other APCs we partner that you need to decide at your

[3:04:01] Trustee Elliott (probable): your next meeting or your first meeting, when you will meet and what time you will meet.

[3:04:07] Trustee Elliott (probable): I'm sorry, but I actually don't really agree with the principle because I see that APCs is meant to

[3:04:16] Trustee Elliott (probable): be a diverse representative of the community and how they gather and when is going to be responsive

[3:04:23] Trustee Elliott (probable): to who is in that group. And for us to say that you have to set up regularly scheduled meetings,

[3:04:29] Trustee Elliott (probable): I think it's a little bit beyond where we want to stretch because we're not in that group.

[3:04:36] Trustee Elliott (probable): Some of them are going to be working people. Some of them are going to be constrained with different issues.

[3:04:43] Trustee Elliott (probable): And maybe that's why they decide for some flexibility.

[3:04:47] Trustee Elliott (probable): I just don't think we can prescribe that. I think we can request it.

[3:04:52] Trustee Elliott (probable): I think we could say the LTC would love to have your meeting scheduled for the year.

[3:04:58] Trustee Elliott (probable): the public knows um but to require it i think is is tough in this day and age people do need

[3:05:08] Trustee Elliott (probable): the flexibility and then that's the chair's responsibility in you know in the bylaw it's

[3:05:16] Trustee Elliott (probable): it's up to them to decide but i think we could request it so

[3:05:22] Voice 6: i might just ask you to step back

[3:05:24] Voice 4: a little bit right because i think and gabrielle uh there was a word used earlier today to describe

[3:05:31] Voice 4: that Gabriela certainly is a large island like South Spring but not a small island like

[3:05:38] Voice 4: Thetis and so you have the dynamics here are different but my understanding of APCs is

[3:05:45] Voice 4: that when there's a referral made as infrequently as they might be on some islands

[3:05:49] Voice 6: then the

[3:05:51] Voice 4: APC is advised and they have 30 days to respond and then they schedule a meeting based upon

[3:05:56] Voice 4: upon the referral frequency.

[3:05:58] Voice 4: And so, I know this conversation has come up before

[3:06:02] Voice 4: on like probably Penders, the other island

[3:06:04] Voice 4: where there's more frequency of referrals than any other.

[3:06:08] Voice 4: And they have scheduled regular meetings

[3:06:10] Voice 4: and then they simply cancel them

[3:06:11] Voice 4: if they don't get referrals.

[3:06:12] Voice 4: That may or may not be the case here.

[3:06:14] Voice 4: And I think maybe that's what you're hinting about.

[3:06:16] Voice 4: But it is a supply and demand kind of an issue.

[3:06:20] Voice 4: You have a referral, you guys better have a meeting

[3:06:22] Voice 4: and we want the response back.

[3:06:23] Voice 4: And sometimes it does get messy

[3:06:24] Voice 4: seat because they can't meet and then 30 days expires and we haven't got the advice that we

[3:06:30] Voice 4: need. So what I think I'm hearing is, and there's an orientation for an LTC coming up now,

[3:06:42] Voice 4: certainly it could be suggested and it would be their choice, although it's up to whether or not

[3:06:48] Voice 4: the LTC wants to say we should have a clearly defined schedule. But during an orientation,

[3:06:55] Voice 4: i think staff based upon the wishes of the lte may say we do believe given the frequency

[3:07:01] Voice 4: of the referrals and the necessity to to administer the process that regular meetings

[3:07:08] Voice 4: would be a good idea but at the end of the day it would be up to them to the chair to decide

[3:07:13] Voice 4: whether or not that group and they would have a consensus decision-making opportunity to understand

[3:07:19] Voice 4: so does everybody want to get regularly scheduled meetings or if you want to do this google poll

[3:07:23] Voice 4: thing which yeah

[3:07:25] Trustee Elliott (probable): i still don't understand why it's inefficient because it's a it's a

[3:07:30] Trustee Elliott (probable): political with their availability you set the date otherwise can you all

[3:07:36] Trustee Elliott (probable): and we

[3:07:38] Voice 4: could ask your chair to do that it

[3:07:41] Trustee Elliott (probable): is the church actually but

[3:07:43] Trustee Elliott (probable): that ended up wangling in the end anyway i i know what's happened and my other concern is that if

[3:07:50] Trustee Elliott (probable): If you have a regularly scheduled ABC meeting every month, you could cancel if you don't

[3:07:55] Trustee Elliott (probable): have any of your girls.

[3:07:56] Trustee Elliott (probable): But it's also part of the calendar that's posted by the public.

[3:08:00] Trustee Elliott (probable): The public has no idea.

[3:08:02] Trustee Elliott (probable): I think the

[3:08:02] Trustee Elliott (probable): public notification part is,

[3:08:04] Trustee Elliott (probable): that's what I totally agree with you, that the public

[3:08:06] Trustee Elliott (probable): is not understanding or aware of ABC meetings and that they're open meetings and they can

[3:08:12] Trustee Elliott (probable): watch.

[3:08:12] Trustee Elliott (probable): And I, as

[3:08:13] Trustee Elliott (probable): a trustee, I had

[3:08:15] Trustee Elliott (probable): to ask the planner, when is the ABC meeting happening so I can

[3:08:19] Trustee Elliott (probable): get the link?

[3:08:19] Trustee Elliott (probable): so that there is a lack of communication to the public and i agree that it would be easier if

[3:08:25] Trustee Elliott (probable): there was a schedule i just don't know if we can oppose that definitely we are the local test

[3:08:32] Trustee Elliott (probable): committee and we can require or we can suggest to the advisory planning so so i'm looking at north

[3:08:38] Trustee Elliott (probable): vendors by law at its first meeting the apc shall select a regular monthly meeting day to consider

[3:08:44] Trustee Elliott (probable): of referrals in the event

[3:08:46] Trustee Elliott (probable): that no referral is received by the secretary at least seven calendar

[3:08:49] Trustee Elliott (probable): days then no meeting needs to be held so that's what you're looking for okay that's what went for

[3:08:54] Trustee Elliott (probable): i just need time to think about this and i don't know if i totally agree

[3:09:06] Voice 7: given

[3:09:06] Voice 4: everything you've heard now what would you uh recommend what direction you'd be like

[3:09:15] Trustee Elliott (probable): through the chair. So the DTC file doesn't have that kind of specific direction, but it does talk

[3:09:25] Trustee Elliott (probable): about notification being five days. The secretary has to send a notification of five days, five

[3:09:32] Trustee Elliott (probable): calendar days prior to each meeting and how they're notified. So it's more about that with

[3:09:38] Trustee Elliott (probable): members of the community by calendar days is what that is um if that's the desire that the

[3:09:45] Trustee Elliott (probable): otc would like to explore in amending for changing that in the bylaw that can be a direction by the

[3:09:53] Trustee Elliott (probable): security staff um if that's something desired to be done sooner than later we can show that

[3:10:00] Trustee Elliott (probable): it'll be a direction of priority in the projects list if it's something of a urgent matter though

[3:10:06] Trustee Elliott (probable): So, for her, we have four FCA plan projects, so we can make sure that it's in the contract for the APC group now to capture that.

[3:10:19] Trustee Elliott (probable): And then we think about that until this bylaws is updated every time it's referred to the APC plan.

[3:10:27] Trustee Elliott (probable): So those are some interim measures, but to make it a permanent change, you need to change the bylaws.

[3:10:33] Trustee Elliott (probable): if you want that specific detail.

[3:10:36] Voice 4: So, Susan, would it be helpful if we asked that to provide the LTC

[3:10:40] Voice 4: with options for amendments to By-law 396

[3:10:43] Voice 4: to facilitate regularly scheduled meetings?

[3:10:46] Voice 4: Not really.

[3:10:47] Trustee Elliott (probable): No, I know what the options are, and I know what works.

[3:10:50] Trustee Elliott (probable): And I forgot to mention that I talked to two previous ABC members

[3:10:54] Trustee Elliott (probable): who are still on ABC who said the doodles drive them crazy.

[3:10:58] Trustee Elliott (probable): They need to know for their own scheduling.

[3:11:01] Trustee Elliott (probable): They all have lives.

[3:11:03] Trustee Elliott (probable): need to know for their own scheduling when the abc was meeting and what time and then i just

[3:11:09] Trustee Elliott (probable): don't understand why the chair has not done that if that's what the group needed like that is what

[3:11:14] Trustee Elliott (probable): is provided because that's dependent on no no the

[3:11:18] Trustee Elliott (probable): chair is able to set the meeting they just haven't

[3:11:21] Trustee Elliott (probable): done that but they

[3:11:22] Trustee Elliott (probable): haven't they haven't had direction to do that and or they've been too busy

[3:11:25] Trustee Elliott (probable): or they've been away or whatever and i know those are the people because i've talked to them

[3:11:30] Trustee Elliott (probable): they need direction to do that

[3:11:32] Voice 4: oh i see so they need to adhere to the bylaw no no no

[3:11:36] Trustee Elliott (probable): the bylaw needs to establish how they'll need to notification of all of that so it is loose

[3:11:45] Trustee Elliott (probable): and flexible but the chair has not taken that taken that to mean

[3:11:50] Trustee Elliott (probable): there's

[3:11:51] Voice 4: so if the ltc

[3:11:53] Voice 4: that's what i'm just about taking the project if the ltd wants that abc to function in a certain

[3:11:59] Voice 4: way then indeed i think that needs to be in the bylaw and you

[3:12:02] Voice 4: need to ask for an amendment okay

[3:12:06] Trustee Elliott (probable): i move that the gabriel local trust committee amend bylaw number 296 regarding advisory

[3:12:14] Trustee Elliott (probable): planning commission to include the chair of the advisory planning commission

[3:12:23] Trustee Elliott (probable): at the start of each term determine with that advisory and planning commission a specific

[3:12:34] Trustee Elliott (probable): meeting day and time for each month a select a regular monthly date oh even better

[3:12:44] Trustee Elliott (probable): yes sorry

[3:12:45] Trustee Elliott (probable): so darling just just copy the north fender bylaw north fender bylaw number c at its first meeting

[3:12:53] Trustee Elliott (probable): The APC shall select regular monthly meeting day and time and time to consider referrals, and then D in the event that no referrals secretary of the sub calendar days part of the day of the next regular meeting the nominee

[3:13:08] Trustee Elliott (probable): need to be held.

[3:13:09] Trustee Elliott (probable): So basically North Pender by law.

[3:13:12] Trustee Elliott (probable): uh whatever to whatever yeah you

[3:13:18] Trustee Elliott (probable): know i don't

[3:13:19] Trustee Elliott (probable): know if you need to even come with me

[3:13:21] Voice 4: i'm reluctant

[3:13:22] Voice 4: to be prescriptive about what the word is sure it gets planted that we can just ask for

[3:13:28] Voice 4: the bylaw to be amended same thing include regulation schedule yes period and then staff

[3:13:36] Voice 4: will come up with the best wording for that and may look like the thing

[3:13:41] Trustee Elliott (probable): thank you yeah okay here

[3:13:42] Trustee Elliott (probable): if i made my better not my suggestion was going to be to request staff to bring back that amendment

[3:13:53] Voice 4: okay so

[3:13:54] Voice 4: i don't think they have that second yet so you want to try that again just to make sure

[3:13:59] Voice 4: or maybe lisa did you manage to capture it no it

[3:14:01] Voice 4: is yeah and

[3:14:04] Trustee Elliott (probable): i need to ask planner jamra i

[3:14:06] Trustee Elliott (probable): want to be absolutely clear you're not going to wait for the ocp review to do this we're going

[3:14:11] Trustee Elliott (probable): to do this now right we need

[3:14:12] Trustee Elliott (probable): to change our projects the resolution on the floor is to request

[3:14:20] Trustee Elliott (probable): a change to this amendment yeah and that's and it's going to be in the fall of action

[3:14:27] Trustee Elliott (probable): was i can follow

[3:14:28] Trustee Elliott (probable): with you how quickly that can happen um you're going to say this is

[3:14:34] Trustee Elliott (probable): like not priority yeah it seems like a simple one yeah it takes time so to follow with your

[3:14:42] Trustee Elliott (probable): the attempt it could be have a second resolution to uh request that at the first meeting of the

[3:14:49] Trustee Elliott (probable): the new apc that is communicated that the preference the ltc is that they set regular

[3:15:03] Trustee Elliott (probable): So let's

[3:15:04] Voice 7: get the one thing get the second thing it's a separate motion and we'll proceed.

[3:15:08] Trustee Elliott (probable): We better let Lisa know what the first one is.

[3:15:10] Voice 4: Well, let Lisa know what the first motion is.

[3:15:14] Voice 4: I

[3:15:14] Trustee Elliott (probable): move that the Gabriela Island Local Trust Committee request

[3:15:22] Voice 5: staff to

[3:15:25] Trustee Elliott (probable): suggest, I don't know, I'm sorry, that's all right.

[3:15:31] Trustee Elliott (probable): request staff to amend the gabriel island trust committee bylaw number 296

[3:15:40] Voice 4: so i would just say

[3:15:41] Trustee Elliott (probable): prepare amendments okay prepare a man yeah so that bylaw 296 includes advisory planning commissions

[3:15:55] Trustee Elliott (probable): set a regular monthly day

[3:16:00] Voice 5: and time for their meetings.

[3:16:09] Trustee Elliott (probable): The Gabriel Island Local Trust Committee requests staff

[3:16:12] Trustee Elliott (probable): to prepare an amendment to Bylaw No. 296

[3:16:16] Trustee Elliott (probable): to include the Advisory Planning Commission

[3:16:18] Trustee Elliott (probable): set a regular monthly day and time for their meetings.

[3:16:23] Trustee Elliott (probable): Thank you.

[3:16:23] Trustee Elliott (probable): I support the intent of the motion, but not the action.

[3:16:29] Trustee Elliott (probable): I'm sorry.

[3:16:29] Trustee Elliott (probable): Sorry, because I think it adds more to staff work and it does preclude flexibility.

[3:16:35] Voice 4: So I'm going to second the motion.

[3:16:39] Voice 4: And do you wish to speak further to your motion?

[3:16:41] Voice 4: Sorry.

[3:16:42] Trustee Elliott (probable): No, I just want it to happen.

[3:16:44] Voice 4: So do you want to speak to the motion?

[3:16:46] Trustee Elliott (probable): I think, yes, I think we can do what Trustee Yates wants through direction to the APC,

[3:16:55] Trustee Elliott (probable): through the orientation of the new APC that's coming up.

[3:16:59] Trustee Elliott (probable): and this is number two supply a a wish this is our desire and we need to get the work done and

[3:17:07] Trustee Elliott (probable): we need to hear from you so i just don't think amending the bylaw is a piece of work that we

[3:17:12] Trustee Elliott (probable): need to focus on and so i will not be supporting the motion i'm sorry okay

[3:17:16] Voice 4: so i'm going to support

[3:17:18] Voice 4: the motion because it's a process we're actually not determining it we're just going to see what

[3:17:22] Voice 4: the language would be in the bylaw and we can reflect on it in the intermediate time and

[3:17:27] Voice 4: determine whether or not and maybe even by then we might get some feedback from the apc that goes

[3:17:31] Voice 4: hey this is really a great idea or not so let's just see how that unfolds but i'm looking forward

[3:17:37] Voice 4: to the second motion yeah um but i'll second the first motion and so i'll ask you to any

[3:17:43] Voice 4: further discussion all this in favor two in favor opposed one opposed that doesn't care

[3:17:49] Voice 4: so you've got that so let's start watching perfect

[3:17:53] Trustee Elliott (probable): toby i move that the general committee

[3:17:57] Trustee Elliott (probable): directs down at the orientation of the new apc body to

[3:18:12] Trustee Elliott (probable): communicate the requests of the ltc that they schedule regular monthly meetings and times

[3:18:24] Trustee Elliott (probable): So that notice could be provided to trustees and

[3:18:27] Voice 5: the public for

[3:18:31] Voice 6: the duration of their term.

[3:18:35] Trustee Elliott (probable): But just a grammatical thing, that they would refer to the LPC in this, because you've just said LPC and then that they, so.

[3:18:43] Trustee Elliott (probable): Okay.

[3:18:43] Trustee Elliott (probable): You better just say APC.

[3:18:44] Trustee Elliott (probable): The APC.

[3:18:46] Trustee Elliott (probable): Yeah.

[3:18:48] Trustee Elliott (probable): So communicating

[3:18:49] Trustee Elliott (probable): to the APC that we want to see regular meeting schedules.

[3:18:55] Trustee Elliott (probable): I can read it back when I have it.

[3:18:56] Trustee Elliott (probable): that's a good idea smooth with the gabriel island local trust committee direct staff have the

[3:19:02] Trustee Elliott (probable): orientation of the new advisory planning commission body communicate the request of the local trust

[3:19:07] Trustee Elliott (probable): committee that the apc schedule regular monthly meetings and times so that notice can be provided

[3:19:14] Trustee Elliott (probable): to the trustees and the public for the duration of their job sounds

[3:19:18] Voice 6: good and

[3:19:19] Voice 4: seconded by a colleague

[3:19:21] Voice 4: uh and uh is there any further discussion from anybody although it's okay

[3:19:31] Trustee Elliott (probable): sorry now

[3:19:32] Voice 4: you know i can't help but think if we prefer this to the apc oh yeah

[3:19:40] Trustee Elliott (probable): the intent of the first one also includes any advisory planning commissions like we

[3:19:44] Trustee Elliott (probable): didn't have a new one coming on board but we will have others we'll see how it works yeah okay

[3:19:49] Voice 4: i'm

[3:19:51] Voice 4: to move us along so that was 11.1 does that include that item excellent so then 11.2 now

[3:19:58] Voice 4: um is with regard to a development permit extension that was in receive information staff

[3:20:04] Voice 4: have crafted a motion i'm going to ask lisa to read it out and then i'm going to ask one of you

[3:20:10] Voice 4: to move it

[3:20:11] Trustee Elliott (probable): can i wait just till i get there where what we're still under new business

[3:20:17] Trustee Elliott (probable): this, but we're making space for a new motion. Thank you.

[3:20:22] Trustee Elliott (probable): I'm

[3:20:22] Trustee Elliott (probable): based

[3:20:22] Voice 4: on your submission.

[3:20:24] Trustee Elliott (probable): Join the public.

[3:20:26] Trustee Elliott (probable): Right, right, right. Thank you. So

[3:20:28] Trustee Elliott (probable): that they give you a local trustee request staff to

[3:20:31] Trustee Elliott (probable): proceed with processing application. gb r c 202 2.1

[3:20:38] Ali enterprises for

[3:20:39] Trustee Elliott (probable): local trustee consideration of next

[3:20:42] Trustee Elliott (probable): steps.

[3:20:44] Trustee Elliott (probable): I will move that. Okay, so we'll second this

[3:20:49] Trustee Elliott (probable): we can discuss it yeah okay

[3:20:50] Voice 4: um who who has any questions who would like to discuss so i gathered

[3:20:55] Trustee Elliott (probable): that we did get the information on time by before the november 30 deadline but we didn't actually

[3:21:01] Trustee Elliott (probable): get it into this package on time because it came in very late sorry the chair that's correct so

[3:21:07] Trustee Elliott (probable): um planner to file planners next there's documentation received it will allow her

[3:21:15] Trustee Elliott (probable): and this extension will allow our time to review the information for analysis

[3:21:19] Trustee Elliott (probable): to bring this report back to the LTT. And that's why it's on a specific day.

[3:21:25] Trustee Elliott (probable): Oh okay so we're not providing an extension we're just saying it's providing an extension

[3:21:30] Trustee Elliott (probable): to clarify spreading an extension but not a specific time frame because that's it's too

[3:21:37] Trustee Elliott (probable): restricted to a cabinet that

[3:21:40] Voice 4: carries that's beautiful thank you for your help on that

[3:21:49] um i do

[3:21:50] Voice 4: believe i'm just going to go back to my other agenda here just to make sure but i believe

[3:21:54] Voice 4: now we are on uh reports new business done yeah we are now on reports and for the most part these

[3:22:03] Voice 4: are for information so trust conservancy report we don't have anything in the agenda oh but we could

[3:22:09] Voice 4: speak

[3:22:09] Trustee Elliott (probable): to that does

[3:22:10] Voice 4: either of the members of the island's trust conservancy have any remarks that

[3:22:17] Voice 4: they would make like to make with respect for their previous meetings make

[3:22:21] Trustee Elliott (probable): them brief we're

[3:22:21] Trustee Elliott (probable): good yeah very brief um so we did have a wholesome islands trust conservancy meeting a couple of

[3:22:28] Trustee Elliott (probable): weeks ago on zoom and um we are not finished with the elder cedar uh surely nature reserve

[3:22:38] Trustee Elliott (probable): toby and i are both and and so is actually so are other members of the islands trust

[3:22:44] Trustee Elliott (probable): conservancy all the board members who were at that meeting um there was one board member missing but

[3:22:49] Trustee Elliott (probable): we are all very concerned that a lot of time has been spent on litigation concerns and all we

[3:22:57] Trustee Elliott (probable): really want is for that nature reserve to be treated in the nature reserve with proper signage

[3:23:06] Trustee Elliott (probable): so i'm going to be quite blank here we are still talking to staff about that

[3:23:13] Trustee Elliott (probable): because not a week goes by but i don't hear from someone about what about all those trees

[3:23:19] Trustee Elliott (probable): that were cut you know and i can make excuses and i can but i'm not going to do that we need

[3:23:27] Trustee Elliott (probable): a new management plan for that nature reserve and it's fortunate that we are both on the islands

[3:23:33] Trustee Elliott (probable): trust conservancy but also the other board members really get it so they're very supportive yeah we

[3:23:41] Trustee Elliott (probable): are challenged with um yeah the lack of manager kate emmings um and so far yeah we and that's why

[3:23:50] Trustee Elliott (probable): conservancy reports are not appearing right on our agendas so this is why we do need to report

[3:23:55] Trustee Elliott (probable): back out because we just don't have the reporting from staff um and this so this issue has been

[3:24:02] Trustee Elliott (probable): pushed back from may june well it's may so it's been may and so we're still waiting for the

[3:24:08] Trustee Elliott (probable): discussion on a revised management plan the discussion so far as you said has been about

[3:24:13] Trustee Elliott (probable): litigation potential and all of that which is not the direction we're thinking or wanting to go so

[3:24:20] So

[3:24:20] Trustee Elliott (probable): it's been challenging, and staff capacity is really just where we're at right now.

[3:24:26] Trustee Elliott (probable): So there's been other positive things, but I hope to keep it brief.

[3:24:30] Trustee Elliott (probable): Many, many positive things, but concerning Gabriel and that one, yeah.

[3:24:35] Voice 4: Okay, well, that's good information.

[3:24:37] Voice 4: I don't want to dwell on it so much here, other than recognizing your concerns as Gabriela trustees.

[3:24:47] Voice 4: But clearly, there's some capacity issues at the Conservancy, and I don't think we want to, I had a word in my head earlier, we want to respect that space, and so I know that we can look forward to that in a timely fashion, and sometimes it's challenging.

[3:25:06] Voice 4: in

[3:25:07] Trustee Elliott (probable): our in our trust council um package there's a really good report out of the sort of second

[3:25:14] Trustee Elliott (probable): quarter third quarter activities of

[3:25:16] Trustee Elliott (probable): the conservancy so members of i have been directing members of the

[3:25:19] Trustee Elliott (probable): public to to read that sort of on what's been happening okay thank you for that update

[3:25:25] Voice 4: both of

[3:25:27] Voice 4: you um so applications report dated november the 22nd and that's to establish that up to date here

[3:25:35] Voice 4: anything you want to add to that or trustees for questions just

[3:25:43] Trustee Elliott (probable): um nothing to afro okay

[3:25:46] Voice 4: trustees any questions on any applications no okay thank you so we'll

[3:25:51] Voice 4: receive that for information trustee local expense report uh for september 2023 um questions need to

[3:25:58] Voice 4: be directed for the actual planning staff but uh so we just received that information thank you

[3:26:03] Voice 4: um adopted policies and standing resolutions are there any changes you'd like to make otherwise

[3:26:09] Voice 4: you just receive that information perfect no

[3:26:13] Trustee Elliott (probable): i'm hoping that that list will shorten when we get into

[3:26:15] Trustee Elliott (probable): the ocp review wouldn't

[3:26:17] Voice 4: it be lovely yeah local trust committee web page um unless there's

[3:26:23] Voice 4: something specific you want to change i will acknowledge that the changes to the ocp page

[3:26:29] Voice 4: pages pages really does look terrific so

[3:26:32] Voice 4: that's uh important that's good and

[3:26:35] Trustee Elliott (probable): i have to thank

[3:26:36] Trustee Elliott (probable): my fellow trustee elliot for that i have no skills in that area whatsoever

[3:26:42] Voice 4: it'd be good skills not to have actually

[3:26:44] Trustee Elliott (probable): marissa was right uh the communications person and and actually this speaks to the

[3:26:49] Trustee Elliott (probable): the need for a full-time communications person at the adams trust is when when she does the work

[3:26:55] Trustee Elliott (probable): yeah it's amazing yeah and and so yeah oh my goodness it's so good it is

[3:27:00] Voice 4: beautiful so yeah

[3:27:02] Voice 4: website looking good moving along uh 4.6 climate change action update do we have anything there

[3:27:10] Voice 4: we'll just move on for today yeah

[3:27:12] Trustee Elliott (probable): you know i would just like to say that every single application

[3:27:16] Trustee Elliott (probable): um that we consider it now does include trying climate change consideration which is a really

[3:27:23] Trustee Elliott (probable): good thing because that as long as long as well as reconciliation should be underpinning all decisions

[3:27:30] Trustee Elliott (probable): well

[3:27:31] Voice 4: you know i want to say something that i think that came up at executive committee actually

[3:27:35] Voice 4: toby maybe he might remember better than i but the question did arise what have we done since

[3:27:41] Voice 4: the climate emergency declaration and one of the responses is that all of that i think you can agree

[3:27:48] Voice 4: with that look at everything we need to go back and forth and so it is happening in in

[3:27:55] Voice 4: context to

[3:27:57] Voice 4: what the output is and what we can it's

[3:27:59] Trustee Elliott (probable): not a program but it is a lens that is

[3:28:02] Trustee Elliott (probable): applied to the

[3:28:03] Trustee Elliott (probable): work yeah but i think we do need to work on a program and that's that's what executive is

[3:28:08] Trustee Elliott (probable): pondering and we're trying to bring it back for yeah probably march to council good um yeah great

[3:28:15] Voice 4: Right. And then, as you know, William Shulman identified it as fundamental in our work.

[3:28:20] Trustee Elliott (probable): And I'm really in parallel

[3:28:21] Voice 4: with reconciliation.

[3:28:23] Voice 4: So that's great. OK. First Nations Relationship Building.

[3:28:28] Voice 4: Toby, I think you wanted to say something in this section.

[3:28:31] Trustee Elliott (probable): Through the chair, I think so. And yeah, I would.

[3:28:34] Trustee Elliott (probable): Oh, you have some.

[3:28:35] Trustee Elliott (probable): After. But you go first.

[3:28:36] Trustee Elliott (probable): Yeah,

[3:28:36] Voice 4: you go first because we've got.

[3:28:38] Voice 4: You hear a lot of us.

[3:28:39] Trustee Elliott (probable): okay so through the chair um a brief update i wanted to share because we have a standing item

[3:28:46] Trustee Elliott (probable): from our agenda for change and relationship bullying um staff we have been um we've had

[3:28:53] Trustee Elliott (probable): some meetings staff to staff with many of our first meetings to talk about some

[3:29:01] Trustee Elliott (probable): questions concerns in a general way they're about planning processes

[3:29:10] Trustee Elliott (probable): processes. So as we have these conversations, the intent of these conversations is to understand

[3:29:18] Trustee Elliott (probable): what SNMF staff's concerns are and to look at our processes in ways that we can look

[3:29:26] Trustee Elliott (probable): at reconciliation actions in ways that we can improve our processes and also in ways

[3:29:33] Trustee Elliott (probable): that reflect the trust council's priorities and I know there's strategic planning coming up so

[3:29:40] Trustee Elliott (probable): all of that is is looking at it through policy statements support so this is a good way to

[3:29:48] Trustee Elliott (probable): have conversations and encourage these conversations but I was trust back to happen

[3:29:53] Trustee Elliott (probable): and have some greater understanding so it's a bit of a general update right now just because

[3:29:58] Trustee Elliott (probable): we just had one

[3:29:59] Trustee Elliott (probable): point

[3:30:00] Trustee Elliott (probable): want to couple of conversations about general processes as they become more specific

[3:30:07] Trustee Elliott (probable): or include requests for councils to meet. That's where we'll raise the

[3:30:15] Trustee Elliott (probable): suits. That's great.

[3:30:18] Trustee Elliott (probable): Thank you. So

[3:30:20] Voice 4: before we go to your topic, I just want to add to this

[3:30:23] Voice 4: I hear lots of things around and the policy statement work which you indicated is really critical to this whole process and as it's happening in the background in consulting with First Nations I'm not going to name any nation specific in general terms that there

[3:30:42] Voice 4: are more and more nations getting involved with us to do that work and and nations are now also asking us some really good questions like okay well this is great how are you

[3:30:53] Voice 4: to implement it and so it's it really is a conversation that's evolving we're going in

[3:30:58] Voice 4: the right direction at the pace that is sustainable by all of us um certainly there's some

[3:31:04] Voice 4: shortage capacity shortfalls on our side but um the work is happening staff are on it and then

[3:31:10] Voice 4: there's a number of staff members i'm not going to name by name at the moment um is that are doing

[3:31:15] Voice 4: tremendous work

[3:31:16] Trustee Elliott (probable): great so

[3:31:17] Voice 4: i really feel good about it actually so what would you yeah

[3:31:21] Trustee Elliott (probable): no i'm very

[3:31:22] Trustee Elliott (probable): very thankful that that's happening and I'm confident that this will result in much better

[3:31:28] Trustee Elliott (probable): processes. Our job is to advocate at the provincial level and never let the province forget that they

[3:31:35] Trustee Elliott (probable): have put us in this incredibly untitled position of trying to hold out the hand with one hand of

[3:31:43] Trustee Elliott (probable): friendship and then move on relationship but our processes don't reflect that mutual respect that

[3:31:49] Trustee Elliott (probable): we want to have. So what I wanted to bring to this LTC, two questions. Maybe you have

[3:32:03] Trustee Elliott (probable): some information, Renee. Has there ever been an apology and an acknowledgment of the harms

[3:32:14] Trustee Elliott (probable): specifically by islands trust because of our past processes that were set in a framework that did

[3:32:22] Trustee Elliott (probable): not recognize indigenous rights and title generally to

[3:32:28] Voice 5: your knowledge has there ever

[3:32:29] Voice 5: been an actual apology i

[3:32:35] Voice 6: think no really

[3:32:36] Trustee Elliott (probable): well

[3:32:37] Voice 6: define

[3:32:38] Voice 4: what the thing is that we would be

[3:32:41] Voice 4: specifically apologizing for that is specifically our fault you know and i'm you know i'm compassionate

[3:32:48] Voice 4: right and i want to see an equity and i want to see justice

[3:32:51] Voice 5: but

[3:32:53] Voice 4: apologies need to be offered

[3:32:56] Voice 4: for something for which you have done harm

[3:32:59] Voice 6: certainly

[3:33:00] Voice 4: and in fact i think the only thing

[3:33:03] Voice 4: that's come close to equality is in the letter that went out to all of the nations to say

[3:33:08] Voice 4: that we have not lived up to the protocol agreements that we have.

[3:33:12] Voice 4: Indeed, Vaxxon, Snanemo, we've not lived up to those protocol agreements.

[3:33:17] Voice 4: And we have a problem in that.

[3:33:20] Voice 4: But, you know, I think that that's a conversation we'd have to have.

[3:33:25] Trustee Elliott (probable): I know. And I just bring it up for maybe to get us to think about it

[3:33:30] Trustee Elliott (probable): and then come back with something.

[3:33:33] Trustee Elliott (probable): Because it's not so much that we have caused harm.

[3:33:37] Trustee Elliott (probable): is that our processes that we were stuck in for 50 years have caused harm and have caused

[3:33:45] Trustee Elliott (probable): the relationship to not be good perpetuated and so

[3:33:49] Trustee Elliott (probable): if we're talking about relationship building

[3:33:51] Trustee Elliott (probable): and i would say this is not a letter thing but it's something that leadership might consider

[3:33:56] Trustee Elliott (probable): uh requesting uh the prep to be in person and say um we recognize that our processes have

[3:34:05] Trustee Elliott (probable): caused harm and our bodies would like to work together in a good way so as a foundation we

[3:34:12] Trustee Elliott (probable): just want to acknowledge that we have not been able to do things in the way that we

[3:34:17] Trustee Elliott (probable): wish and we want to go forward in a different way it it's i don't know yeah

[3:34:25] Voice 4: let's keep that

[3:34:26] Voice 4: life alive and how it's

[3:34:29] Trustee Elliott (probable): a conversation through the chair to add to that that would be um also

[3:34:34] Trustee Elliott (probable): also a really great piece of information conversation to have with Director Crater on the Trust

[3:34:41] Trustee Elliott (probable): Area Services because that work is also happening through Trust Area Services and in a couple

[3:34:49] Trustee Elliott (probable): different ways, but they're in the lead of making sure our approaches and what we're

[3:34:54] Trustee Elliott (probable): doing is consistent and

[3:34:56] Voice 6: thoughtful

[3:34:57] Trustee Elliott (probable): too, and it relates to policy. So many topics that

[3:35:01] Trustee Elliott (probable): are happening within the trust so very good also and she can advise in some ways to bring that

[3:35:09] Trustee Elliott (probable): forward if it's executive trust council council sort of sections but it's like

[3:35:17] Trustee Elliott (probable): um i just have a suggestion as well so we're coming back to our 50th anniversary 2024

[3:35:25] Trustee Elliott (probable): yeah and so i'm thinking that the executive committee and council should be thinking about

[3:35:31] Trustee Elliott (probable): about this topic, as we celebrate it.

[3:35:35] Trustee Elliott (probable): I think that in

[3:35:37] Voice 4: conversations in the future,

[3:35:38] Voice 4: about the 15th anniversary,

[3:35:39] Trustee Elliott (probable): whether

[3:35:40] Voice 4: you use the word acknowledge

[3:35:42] Voice 7: or celebration or whatever,

[3:35:43] Voice 7: that's debatable still.

[3:35:44] Trustee Elliott (probable): Acknowledgement of harm might be a different term,

[3:35:50] Trustee Elliott (probable): but it recognizes that we're all in this process

[3:35:56] Trustee Elliott (probable): that colonization set up.

[3:35:59] Trustee Elliott (probable): nobody is at fault colonization sucks um but we're in government and there is some

[3:36:06] Trustee Elliott (probable): level of accountability that's what you do when you recognize that there's been harm you say

[3:36:13] Trustee Elliott (probable): we're sorry that these processes have harmed our relationship and we want to go forward in a better

[3:36:19] Trustee Elliott (probable): way i think so that's my first piece and just for consideration the second is whether it involves

[3:36:26] Trustee Elliott (probable): was the first big site um because i think they need to whatever

[3:36:30] Voice 4: i need that because

[3:36:32] Voice 4: i have lots of things going through my head on this because i think about canada

[3:36:36] Voice 4: has made multiple apologies for multiple things and people don't it doesn't necessarily come off

[3:36:44] Voice 4: well and so we're cycling and so with respect to what we've heard from nations about our policy

[3:36:52] Voice 4: statement amendments um well how are you going to implement it so the next question in that comes

[3:36:58] Voice 4: with okay if you're apologizing so how are you going to fix it and i think you need to figure

[3:37:04] Voice 4: that out um before we launch into that place but what i would say is we need to keep this candle

[3:37:11] Voice 4: alive and lit shining and um and continue to have these conversations broadly and see where we

[3:37:21] Voice 4: can land because i don't know that an individual ltc can say one thing and then another ltc may

[3:37:26] Voice 4: say something

[3:37:27] Voice 7: different i'm

[3:37:28] Trustee Elliott (probable): more thinking of the local level we're asking to the name of for

[3:37:33] Trustee Elliott (probable): to re-engage with the protocol agreement so

[3:37:37] Voice 4: let's have that conversation with them yes

[3:37:39] Trustee Elliott (probable): and and that

[3:37:40] Trustee Elliott (probable): would be something that i would if you have another opportunity perhaps just put it out there

[3:37:47] Trustee Elliott (probable): if the opportunity presents itself would that be appropriate would that be received in a good way

[3:37:53] Trustee Elliott (probable): i don't know we're just looking and i can ask people that i know as well because i don't know

[3:38:01] Trustee Elliott (probable): through the chair i think that that opportunity is out there because there's an existing

[3:38:06] Trustee Elliott (probable): protocol agreement yeah between the others so the approach i think getting conversations is if it's

[3:38:15] Trustee Elliott (probable): if the conversations move that way uh being mindful of what the topic is

[3:38:22] Trustee Elliott (probable): but if there's a desire and if there's a desire for the local trust committee to want to pick

[3:38:32] Trustee Elliott (probable): that information up again or that that desire up again i think there's coordination with trust area

[3:38:40] Trustee Elliott (probable): services we should probably have to make sure that something can afford it if we need to send

[3:38:47] Trustee Elliott (probable): a letter or what what other factors are out there but just to have that initiation from the

[3:38:55] Trustee Elliott (probable): LPC I think can happen you know just making sure we're coordinated it's just letters or emails are

[3:39:02] Trustee Elliott (probable): yeah it's not appropriate it's a it's we're trying to build relationship as

[3:39:08] Trustee Elliott (probable): humans to humans these are community members that live in the novel you're working and living in

[3:39:15] Trustee Elliott (probable): their territory and it this would be a personal thing and i i don't think it's a policy statement

[3:39:22] Trustee Elliott (probable): i don't think it's a needs to come from executive it's just a it keeps coming back to me why do we

[3:39:30] Trustee Elliott (probable): not have good relations there has been harm that's been said over and over again there has been harm

[3:39:37] Trustee Elliott (probable): and when you've hurt somebody you say i'm sorry and whether it's through our government policies

[3:39:43] Trustee Elliott (probable): policies or processes or whatever you want to call it or omissions just and if you want to

[3:39:51] Trustee Elliott (probable): have a good relationship you start from a good place which is to acknowledge so i don't really

[3:39:56] Trustee Elliott (probable): agree that this has to come from the top and be a big deal it's like so

[3:40:01] Voice 4: you know you're right it

[3:40:02] Voice 4: doesn't need to come to the top it does not yeah and

[3:40:05] Voice 4: so you can make an apology i

[3:40:07] Voice 9: would love to

[3:40:07] Voice 9: well

[3:40:08] Voice 4: i'm willing for you to do that okay

[3:40:09] Voice 9: and

[3:40:10] Voice 4: but i don't whether or not you're asking the

[3:40:13] Voice 4: the FTC to make that apology. I think it's really

[3:40:14] Voice 4: funny.

[3:40:15] Trustee Elliott (probable): I guess I'm asking

[3:40:16] Trustee Elliott (probable): for your thoughts. I respect you both as

[3:40:18] Trustee Elliott (probable): decision makers and experienced people

[3:40:20] Trustee Elliott (probable): and I don't

[3:40:23] Trustee Elliott (probable): want to make a misstep or do something

[3:40:25] Trustee Elliott (probable): that's outside of

[3:40:27] Trustee Elliott (probable): jurisdiction.

[3:40:29] Voice 9: But as

[3:40:30] Trustee Elliott (probable): a person, I feel

[3:40:31] Trustee Elliott (probable): it's actually something that's been

[3:40:33] Trustee Elliott (probable): missing. We have a reconciliation

[3:40:35] Trustee Elliott (probable): declaration, but we don't have

[3:40:37] Trustee Elliott (probable): a formal acknowledgement of harm

[3:40:39] Trustee Elliott (probable): that's been done. And

[3:40:40] Voice 4: we're also very

[3:40:41] Voice 4: slow, just as a matter of

[3:40:43] Voice 4: reality we're very slow in getting there we've had capacity limitations i

[3:40:48] Trustee Elliott (probable): know and that's why

[3:40:48] Trustee Elliott (probable): yeah it's not a staffing it's a leadership

[3:40:52] Voice 4: but there is an organ i think what you're

[3:40:54] Voice 4: saying is it's an organizational responsibility i

[3:40:57] Trustee Elliott (probable): think so but i

[3:40:58] Voice 4: agree with that

[3:40:59] Trustee Elliott (probable): that's yeah so

[3:41:01] Trustee Elliott (probable): my thoughts started local because this is our committee we have a specific relationship with

[3:41:06] Trustee Elliott (probable): the name of their we're trying to figure out how to have a better relationship

[3:41:11] Voice 4: well the other thing

[3:41:12] Voice 4: is that they're not coming out for elections

[3:41:13] Voice 4: fearfully? Yes, that was my second

[3:41:16] Trustee Elliott (probable): point.

[3:41:16] Voice 4: There's another, okay, so there's

[3:41:18] Voice 4: an opportunity to engage

[3:41:20] Voice 4: with the new council that maybe

[3:41:22] Voice 4: embraces. So my suggestion

[3:41:23] Trustee Elliott (probable): is to

[3:41:26] Trustee Elliott (probable): offer, like, just put together

[3:41:28] Trustee Elliott (probable): a gift. This is a willow basket made of

[3:41:30] Trustee Elliott (probable): gabriola. These are squash that I grew.

[3:41:32] Trustee Elliott (probable): And we could just

[3:41:34] Trustee Elliott (probable): just, I'm happy to bring

[3:41:36] Trustee Elliott (probable): it to the office, and if I have both of your

[3:41:38] Trustee Elliott (probable): support and a handwritten card

[3:41:40] Trustee Elliott (probable): to say, thank you for

[3:41:42] Trustee Elliott (probable): your turn in office absolutely yeah go for it chief of council you've done a great they've done

[3:41:47] Trustee Elliott (probable): really strong work this term for their for the nation the community and i think it would just

[3:41:53] Trustee Elliott (probable): be a wonderful um government yeah so

[3:41:58] Voice 7: i would say you need to take that on that you

[3:41:59] Trustee Elliott (probable): should do i'm

[3:42:01] Trustee Elliott (probable): not

[3:42:01] Voice 7: happy to sign a card okay the hdh is the same from

[3:42:04] Trustee Elliott (probable): the ldc is good okay because i don't want to

[3:42:07] Trustee Elliott (probable): be just from

[3:42:08] Voice 7: i don't think there's a problem with that question

[3:42:09] Trustee Elliott (probable): through the chair is there any um

[3:42:12] Trustee Elliott (probable): expense you would like to use through no ltc expenses if

[3:42:17] Voice 7: there's any expense i'm happy

[3:42:21] Trustee Elliott (probable): yeah there's no this purposefully you're a bunch of winter squash

[3:42:25] Trustee Elliott (probable): in the event that's in a position to be able to give a gift and um nice together a few other

[3:42:30] Trustee Elliott (probable): handmade things when people it's just so

[3:42:32] Voice 4: i would say it's a personal act of kindness

[3:42:34] Voice 4: and it doesn't require a budget and we can just do it yeah

[3:42:37] Trustee Elliott (probable): excellent good thanks okay tell me where

[3:42:41] Voice 4: to sign i

[3:42:42] Trustee Elliott (probable): don't have it right now i'm okay quite

[3:42:44] Trustee Elliott (probable): not prepared well

[3:42:45] Voice 4: at that time we've got time

[3:42:47] Voice 4: ahead of us we do is there anything else we need to talk about bring it to council

[3:42:52] Trustee Elliott (probable): bring it to council yeah yeah

[3:42:53] Trustee Elliott (probable): i know but i will bring it bring this issue up again when we talk

[3:42:57] Trustee Elliott (probable): about the 50th anniversary i'll just bring it up as like let's kind of remember about

[3:43:01] Trustee Elliott (probable): how are we going to acknowledge first nations in the trust area but not today at

[3:43:05] Voice 4: council thank you

[3:43:06] Voice 4: so hey here's a big moment the 2024 local trust committee meeting schedule staff report i gotta

[3:43:14] Voice 4: tell you i already changed my life around what you proposed to shine this order of motion what

[3:43:19] Voice 4: is it yeah well

[3:43:20] Trustee Elliott (probable): it's a really quick question because i will put this on my calendar no matter

[3:43:24] Trustee Elliott (probable): what this always comes first um i was just looking at the list of days and we're missing entirely

[3:43:32] Trustee Elliott (probable): october um

[3:43:34] Trustee Elliott (probable): so and and yet we have august which we normally don't you know sometimes

[3:43:39] Voice 4: we try to

[3:43:40] Trustee Elliott (probable): go in this country but you know i'm

[3:43:43] Trustee Elliott (probable): i think we should do october and we feel like we should

[3:43:46] Trustee Elliott (probable): And

[3:43:46] Voice 4: the background has a solution already crafted where you hit there.

[3:43:50] Trustee Elliott (probable): I have a recommendation in the report.

[3:43:55] Trustee Elliott (probable): So in terms of what this is on page, on page for the agenda package,

[3:44:02] Trustee Elliott (probable): on page 97 of the agenda package have the background information.

[3:44:07] Trustee Elliott (probable): The meetings here, the reason why August was included,

[3:44:12] Trustee Elliott (probable): We looked at overall availability and staff solicited trustees for availability as well.

[3:44:21] Trustee Elliott (probable): We found some operational flows to open up August again and help with some of that

[3:44:29] Trustee Elliott (probable): OPC business to manage and to bring forward. So that's one of the reasons why you see August now.

[3:44:36] Trustee Elliott (probable): Yeah, October is not in there. It could be because the way six plus six plus one.

[3:44:44] Trustee Elliott (probable): So LTC areas, there's 13 local trust area meetings to coordinate across calendars with chairs of those LTC meetings, with trust council, with the subcommittees, and with the executives.

[3:44:59] Trustee Elliott (probable): so that's all considered in the background and what has been confirmed in the recommendation

[3:45:09] Trustee Elliott (probable): there's unfortunately not a whole lot of wiggle room to add another meeting however there are

[3:45:16] Trustee Elliott (probable): options for example with projects if there's a key decision that needs to be discussed with an ltc

[3:45:24] Trustee Elliott (probable): but the LTC on a project, we can always explore the option and availability to have a session.

[3:45:31] Trustee Elliott (probable): Like

[3:45:31] Voice 4: a doodle bowl.

[3:45:34] Trustee Elliott (probable): And there's lots of ways to select the vitamin.

[3:45:38] Trustee Elliott (probable): So those are some of the reasons.

[3:45:41] Trustee Elliott (probable): It would be, I think, a bit of pulling one string and then some ideas would happen.

[3:45:47] Trustee Elliott (probable): I totally get the reasons.

[3:45:51] Trustee Elliott (probable): I really understand the scheduling nightmare.

[3:45:53] Trustee Elliott (probable): there this is i just i'm worried about that long gap between september 5th and november 7th

[3:45:58] Trustee Elliott (probable): i can't imagine we will need need one you know even just for application so i'd be willing to

[3:46:05] Trustee Elliott (probable): recommend that we approve this with perhaps a tiny little amendment that if if a vacancy shows

[3:46:11] Trustee Elliott (probable): up in october to take it that might be more challenging no only if materialized and through

[3:46:20] Trustee Elliott (probable): the chair we can look at that to see if that's um that's possible we're also managing other ltc

[3:46:27] Trustee Elliott (probable): in the cycle of that another item i'd like to add or thought is if there are any of these

[3:46:37] Trustee Elliott (probable): dates that the ltc would like to hold entirely electronic versus in person it would be good to

[3:46:45] Trustee Elliott (probable): identify that as part of the solution too and the staff can get that set up at the time

[3:46:50] Trustee Elliott (probable): i know i'm not that fond of it either but i just think

[3:46:58] Voice 10: about my carbon footprint driving up here

[3:46:59] Voice 10: yeah

[3:47:00] Trustee Elliott (probable): two of the ltcs that my chair um have decided to put the two

[3:47:06] Trustee Elliott (probable): winter dates as electronic january and february um just because of a challenge to

[3:47:13] Trustee Elliott (probable): to get to them as a chair and staff so that's a consideration for whatever you want to do um

[3:47:20] Trustee Elliott (probable): but anyone else what i mean i mean i literally i think that having them in person is really

[3:47:26] Trustee Elliott (probable): important i'll just say that well

[3:47:30] Voice 4: you know the thing that's unique about it well i'm not so

[3:47:34] Voice 4: unique we do get fairly although the chairs are empty at the moment we get fairly robust

[3:47:39] Voice 4: of attendance for community comment and stuff um

[3:47:42] Trustee Elliott (probable): i appreciate

[3:47:44] Voice 4: that opportunity would

[3:47:47] Trustee Elliott (probable): i be able to

[3:47:47] Trustee Elliott (probable): work with staff to organize a hybrid meeting where the trustees go to lunch but planning

[3:47:59] Trustee Elliott (probable): for staff space in office because i've had a conversation multiple conversations with will

[3:48:06] Trustee Elliott (probable): about the challenges of taxi travel and wcb with with planning staff and it doesn't sound

[3:48:12] Trustee Elliott (probable): feasible for staff to go to lunch planning staff i mean um but there is a private boat

[3:48:21] Trustee Elliott (probable): no there's a guy with a taxi license uh we'd hold it in the mix um fireball which is not a

[3:48:28] Trustee Elliott (probable): community hall the venue is an issue so i'd have to be streaming from a phone you do that

[3:48:33] Voice 4: chair through the

[3:48:35] Trustee Elliott (probable): chair my understanding is that um is always a desire that's happened that is

[3:48:41] Trustee Elliott (probable): we try and kind of post a meeting on march annually um staff can attend virtually

[3:48:50] Trustee Elliott (probable): um without a resolution yeah um okay so that's that's okay and we don't necessarily need a

[3:48:57] Trustee Elliott (probable): specific resolution to say post on much for the state you can leave that flexibility

[3:49:02] Trustee Elliott (probable): ability to work out what are

[3:49:05] Voice 4: you saying one

[3:49:05] Trustee Elliott (probable): of these meetings will be held that's something that

[3:49:09] Trustee Elliott (probable): we look at every year okay my understanding yeah like so

[3:49:12] Trustee Elliott (probable): on yeah like a regular meeting

[3:49:14] Trustee Elliott (probable): august would be good

[3:49:15] Trustee Elliott (probable): yeah and actually like i don't love having a meeting in august but i think

[3:49:21] Trustee Elliott (probable): it will help with the workload in the budget process for some reason september is just a

[3:49:28] Trustee Elliott (probable): crushing months yeah we've got counseling system anyway through the chair perhaps i can offer um

[3:49:36] Trustee Elliott (probable): staff will attend in person if that's your desire it's um if you would like any to be fully

[3:49:43] Trustee Elliott (probable): electronic that would be also for your opportunity travel was an issue where you can keep traveling

[3:49:48] Trustee Elliott (probable): so let's fix these dates maybe don't worry too much about stuff because we can we always have

[3:49:54] Trustee Elliott (probable): that option but we will make every effort yeah i'm fine with the dates so can i get a motion

[3:50:04] Trustee Elliott (probable): i move that the gabriel on our local trust committee schedule its regular business meetings

[3:50:08] Trustee Elliott (probable): on the following dates in 2024 january 18th february 22nd march 21st april 18th may 23rd

[3:50:16] Trustee Elliott (probable): june 27th august 8th september 5th and november 7th moved and

[3:50:23] Voice 4: seconded any further discussion

[3:50:26] Voice 4: All those in favor? That carries. So I would say for staff to look at the relative size and shape of agendas and applications,

[3:50:36] Voice 4: and if there's opportunity to do it by author, if that does, then I think it's potential.

[3:50:42] Voice 4: Okay. All right. So should we go to the work program?

[3:50:46] Trustee Elliott (probable): Yep.

[3:50:46] Voice 4: So we've got active projects. Staff, do you have any remarks at this time?

[3:50:52] Voice 4: there's a pretty much fixed but we did ask you to take off a special project

[3:50:58] Voice 4: no updates

[3:51:06] Trustee Elliott (probable): for the active minor project or major project other than what's here for you

[3:51:17] Trustee Elliott (probable): no so nothing i was just checking and

[3:51:20] Voice 4: i would suggest we maybe relieve some of

[3:51:23] Voice 4: the pressure on advancing Trustee Yates' motion, which is actually a motion of the LTC now,

[3:51:27] Voice 4: to change the bylaw because we asked specifically that the new APC do that so that we can amend

[3:51:36] Voice 4: the bylaw.

[3:51:37] Voice 4: So it doesn't necessarily need to be a tough priority at this time.

[3:51:39] Voice 4: Is that correct?

[3:51:42] Trustee Elliott (probable): Yes.

[3:51:42] Trustee Elliott (probable): I have a question about sequencing of minor projects.

[3:51:46] Trustee Elliott (probable): project um i i've gotten to realize as you've been advocating um trustee yates that the dai

[3:51:55] Trustee Elliott (probable): bylaw the administrative bylaw is critically um important and i'm wondering if steven

[3:52:04] Trustee Elliott (probable): do we have any indication that where this the developing ecological protection zone is at

[3:52:11] Trustee Elliott (probable): i know it's been referred to cinema we have dedicated the budget to that is there any sort

[3:52:17] Trustee Elliott (probable): of anticipated timeline if it's going to be a year is there a potential that we could

[3:52:23] Trustee Elliott (probable): follow that project and insert the update the dai bylaw which is an administrative

[3:52:31] Trustee Elliott (probable): piece which is next on the list because it could take some time for it to hear back do we have any

[3:52:38] Trustee Elliott (probable): indication of how long be

[3:52:40] Voice 10: um so as far as indication on the timeline for the rpa

[3:52:47] Voice 10: gentleman who's had some staff-to-staff conversations with the staff over there.

[3:52:54] Voice 10: I believe it is possible regardless really that you could pause all the work on that

[3:53:02] Voice 10: project and move on to something else. Another consideration you might have for that DAI bylaw

[3:53:09] Voice 10: is that you're currently under data

[3:53:11] Voice 10: worked up to your OTP as well.

[3:53:13] Voice 10: And the BC Faraday's application does include as well

[3:53:19] Voice 10: as part of the proposed side laws

[3:53:21] Voice 10: that you fill in from there, yeah.

[3:53:23] Voice 10: And so those things will also actually influence

[3:53:28] Voice 10: what you'd want to include in that TNI by-law

[3:53:31] Voice 10: and they're kind of ongoing work right now.

[3:53:33] Voice 10: So just other things for you to think about.

[3:53:39] Trustee Elliott (probable): So just to reiterate, to do a fuller update of the DI by law, staff we've been talking

[3:53:47] Trustee Elliott (probable): about how to get this wound forward, the original ask was a bit more focused, and the last conversation

[3:53:56] Trustee Elliott (probable): that the LTC had was, well, let's staff bring back some things to us that are bigger in

[3:54:03] Trustee Elliott (probable): scope or more wider to see if there's other updates that would make sense um and then that

[3:54:10] Trustee Elliott (probable): was brought up through conversations there's some other projects that are underway for the ocp

[3:54:15] Trustee Elliott (probable): potentially some zoning that's coming through that may if we begin this work and that comes

[3:54:22] Trustee Elliott (probable): through and we can worldwide and take care of that maybe we should wait for this dei bylaw

[3:54:27] Trustee Elliott (probable): law. The big update for this DAI bylaw, maybe call it a rewrite instead and give that the attention

[3:54:34] Trustee Elliott (probable): and time after some of the potential insights come through. And that might

[3:54:40] Trustee Elliott (probable): give us a bit more

[3:54:41] Trustee Elliott (probable): focus and direction. So quick question on that exact point. So my main concern is that we get

[3:54:47] Trustee Elliott (probable): development permit applications come before us and we get rezoning applications coming before us

[3:54:53] Trustee Elliott (probable): and we don't have an updated DAI bylaw.

[3:54:57] Trustee Elliott (probable): And so stuff just flips right through

[3:54:59] Trustee Elliott (probable): because this bylaw is not updated.

[3:55:01] Trustee Elliott (probable): So that was my concern about having

[3:55:04] Trustee Elliott (probable): a comprehensive DAI bylaw update

[3:55:08] Trustee Elliott (probable): kind of based on the one that North Pender has, for example.

[3:55:11] Trustee Elliott (probable): So that we don't have these coming before us like,

[3:55:14] Trustee Elliott (probable): oh, we can't even ask for this.

[3:55:18] Trustee Elliott (probable): We don't have the basic framework.

[3:55:21] Trustee Elliott (probable): Like it's not an update.

[3:55:22] Trustee Elliott (probable): I feel like we don't have the the basics that are now sort of becoming a standard and I

[3:55:28] Trustee Elliott (probable): am actually concerned that work continues to go ahead yeah and just as demonstrated

[3:55:33] Trustee Elliott (probable): in the center stage holding its applications it's not fair to applicants it's not fair to

[3:55:40] Trustee Elliott (probable): say well we need this information after the tax right we can't actually

[3:55:45] Voice 9: and we

[3:55:46] Trustee Elliott (probable): ourselves need it

[3:55:48] Trustee Elliott (probable): it before we do to make the decision to do the check.

[3:55:51] Trustee Elliott (probable): I haven't recently looked through this file. But I believe

[3:55:57] Trustee Elliott (probable): there are still some aspects existing that do allow for

[3:56:00] Trustee Elliott (probable): rezoning. So there is places within the DL right now that you

[3:56:08] Trustee Elliott (probable): can ask for information that would offer some ways to address

[3:56:12] Trustee Elliott (probable): us your concerns um it would be to specific processes that we need to identify or change

[3:56:20] Trustee Elliott (probable): but if we're not ready to bring forward this project

[3:56:23] Trustee Elliott (probable): so i can

[3:56:27] Trustee Elliott (probable): follow up i can make a note um and maybe we can chat offline on trustee gates a little bit

[3:56:33] Trustee Elliott (probable): more about what the dmr covers right now

[3:56:36] Voice 9: um yeah

[3:56:37] Trustee Elliott (probable): yeah yeah are

[3:56:41] Voice 4: we ready to make any changes today

[3:56:43] Voice 4: or we're satisfied i'm

[3:56:44] Trustee Elliott (probable): satisfied i mean i think we should keep revisiting this if if there is

[3:56:49] Trustee Elliott (probable): going to be a long delay in hearing back could we consider making that video pause and making

[3:56:56] Trustee Elliott (probable): this our minor project because it may take a long time for this this di bottle to to be crafted but

[3:57:03] Trustee Elliott (probable): i understand the projects that we've got going now could influence it so thanks for that and

[3:57:08] Trustee Elliott (probable): so what it means too is we need to be extra vigilant when we have development permits and

[3:57:12] Trustee Elliott (probable): in these only applications, only for us,

[3:57:15] Trustee Elliott (probable): to remember to ask for certain things

[3:57:18] Trustee Elliott (probable): that are not prescribed right up front

[3:57:23] Trustee Elliott (probable): because we don't have really comprehensive

[3:57:26] Trustee Elliott (probable): and really updated development approval information right now.

[3:57:30] Trustee Elliott (probable): So, for example, there was one that came up 40 years ago

[3:57:34] Trustee Elliott (probable): and said something about they should try to avoid

[3:57:38] Trustee Elliott (probable): during yesterday's season.

[3:57:40] Trustee Elliott (probable): And I specifically asked them, not just why you avoid for nesting season and that was okay. That was part of the amendment to that particular but it was because we caught it right up front.

[3:57:52] Trustee Elliott (probable): But it could have been, you know, it could have already been part of our development of Google's, you know, information, so that we didn't have to think of things.

[3:58:05] Trustee Elliott (probable): We just need to be vigilant.

[3:58:06] Trustee Elliott (probable): it's there yeah okay

[3:58:10] Voice 4: yep so with respect to future projects we're obviously going to add

[3:58:15] Voice 4: to that list is there anything else of interest or concern on that

[3:58:23] Trustee Elliott (probable): list of the future projects

[3:58:30] Trustee Elliott (probable): okay so

[3:58:31] Voice 4: can you move along okay so then our next meeting date is january 18th

[3:58:37] Voice 4: and uh looking forward to that that would be a whole new year imagine so now we're at the

[3:58:44] Voice 4: closed section of our agenda i believe let me correct me if i'm wrong and uh i'll ask for a

[3:58:50] Voice 4: motion to go in camera and uh thank the members of the public for being here we will be calling

[3:58:56] Voice 4: to order to adjourn we won't be reporting out the big uh electronic from the camera session

[3:59:09] Voice 5: I

[3:59:09] Trustee Elliott (probable): move that the meeting be closed to the public in accordance with the Committee Charter,

[3:59:12] Trustee Elliott (probable): Part 4, Division 3, Section 91F, for the purpose of considering law enforcement if the Council

[3:59:19] Trustee Elliott (probable): considers that disclosure could reasonably be affected, expected to harm the conduct

[3:59:33] Trustee Elliott (probable): the investigation under or enforcement of the enactment there'd be another section about

[3:59:40] Trustee Elliott (probable): persons because you're deciding apc appointments says

[3:59:49] Voice 6: appointment of apc members

[3:59:50] Voice 6: well

[3:59:51] Trustee Elliott (probable): that's you know what it was that's your draft minutes

[4:00:02] Trustee Elliott (probable): D. Adoption of in-camera meeting minutes, G and F, legal advice and bylaw enforcement, and A. Appointment of APC members, and that the reporter and staff attend the meeting.

[4:00:12] Trustee Elliott (probable): I'll second that.

[4:00:16] Voice 4: Okay, moved. Do I have a seconder?

[4:00:18] Voice 4: Yeah.

[4:00:18] Voice 4: All those in favor?

[4:00:19] Voice 4: That carries.

[4:00:19] Voice 4: We're in camera.

[4:00:20] Voice 4: Thanks for joining us on

[4:00:21] Voice 4: that recording workout, Quib.

[4:00:25] Trustee Elliott (probable): End the meeting?

[4:00:26] Trustee Elliott (probable): Aye.

[4:00:28] Trustee Elliott (probable): Or end the meeting or pause?

[4:00:32] Voice 4: pause

[4:00:32] Trustee Elliott (probable): right because you're going to report out on abc no we're going

[4:00:36] Voice 4: to oh we will report on

[4:00:38] Voice 4: abc yeah

[4:00:38] Trustee Elliott (probable): so i think we pause we can um i think there's a black line you know yeah it's not

[4:00:47] Trustee Elliott (probable): recording it's not recording okay i can pause turn off it and then yes i have to stop the live

ADOPTED 
 
 
 
 
Gabriola Island ADOPTED 1 
Local Trust Committee Minutes 
November 30, 2023 
 
Gabriola Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
November 30, 2023 
Gabriola Arts & Heritage Centre 
476 South Road, Gabriola Island, BC 
 
Members Present: Peter Luckham, Chair 
 Tobi Elliott, Trustee 
 Susan Yates, Trustee 
  
Staff Present: Renée Jamurat, Regional Planning Manager 
 Stephen Baugh, Island Planner 
 Narissa Chadwick, Island Planner, via Zoom 
 Margot Thomaidis, Planner 2 
 Warren Dingman, Bylaw Compliance & Enforcement Manager 
 Lisa Millard, Recorder 
  
Others Present: There were approximately 13 members of the public in attendance. 
 
1. CALL TO ORDER 
“Please note, the order of agenda items may be modified during the meeting. Times are provided 
for convenience only and are subject to change.” 
 
Chair Luckham called the meeting to order at 10:30 am.  He acknowledged that the meeting was 
being held on the territory of the Coast Salish First Nations.  
 
The Trustees introduced themselves and Trustee Elliott made her introduction in the 
Hul’q’umi’num language. 
 
2. APPROVAL OF AGENDA 
 
By general consent the agenda was approved as presented. 
 
3. REPORTS 
3.1 Trustee Reports 
Trustee Yates reported the following: 
 Attendance at the recent Financial Planning Committee meeting in preparation for 
Trust Council’s upcoming budget decisions, the Regional District of Nanaimo (RDN) 
Recreation and Parks Master Plan meeting in which public input summary reports 

ADOPTED 
 
 
 
 
Gabriola Island ADOPTED 2 
Local Trust Committee Minutes 
November 30, 2023 
were reviewed, and a meeting on water balance assessment presented by Senior 
Freshwater Specialist William Shulba; and 
 She noted that the Local Trust Committee (LTC) will be discussing the possibility of 
inclusion in Bill 44 (Housing Statutes Amendment Act) and Bill 35 (Short-Term Rental 
Accommodations Act).  
 
Trustee Elliott reported the following: 
 Attendance at the LTC Special Meeting to discuss the water balance assessment, 
noting that the public can view the recording of the meeting that will be available 
on the LTC website for further information; 
 Attendance at the Health and Wellness Collaborative, Financial Planning Committee, 
Regional Planning Committee, RDN Recreation and Parks Master Plan, and Islands 
Trust / RDN Protocol meetings; and 
 She continues to participate in the Culturally Committed group gatherings. 
 
3.2 Chair's Report 
Chair Luckham reported the following: 
 He also Chairs Gambier Island LTC meetings and noted that island is doing important 
shoreline work; 
 He attended a presentation on the Ocean Protection program that is being 
developed by Transport Canada to deal with nation-wide matters concerning 
oceans; and 
 He attended at the legislature when the Islands Trust annual report was put onto 
the floor and spoke with the Minister of Municipal Affairs, Anne Kang, whom he 
invited to attend a Trust Council meeting. 
 
3.3 Electoral Area Director's Report 
Electoral Area Director Vanessa Craig submitted a written report for information and 
noted the following: 
 Desiree Thomas, Snuneymuxw Frist Nation, has been appointed to the Recreation 
and Parks Master Plan Committee; 
 The RDN will be starting a water budget analysis in Area A; and 
 The proposed new Health and Wellbeing Coordinator for Gabriola part-time 
position has been approved by the RDN and is under consideration for approval by 
the Ministry of Municipal Affairs and, if approved, will enter into an alternative 
approval process, which will provide opportunity for additional public engagement. 
 
3.4 First Nations Reports - none 
Trustee Elliott noted the Snuneymuxw Frist Nation publishes a monthly newsletter, 
which provides relevant information. 
 
 
 
 

ADOPTED 
 
 
 
 
Gabriola Island ADOPTED 3 
Local Trust Committee Minutes 
November 30, 2023 
4. PUBLIC COMMENTS 
 A member of the public stated that Gabriola requires a body made up of dedicated 
community members that have expertise in various aspects of transportation. This 
transportation body requires credibility and standing so that agencies that make decisions 
regarding road maintenance, speed limits, sidewalks, roadside trails, and bicycle and 
footpaths have a credible body from which to seek advice. They urge the LTC to create a 
Transportation Advisory Planning Commission. 
 A member of the public introduced themselves as a retired hydrologist and noted they have 
extensive experience in doing water budgets in other areas. They indicated that, in their 
opinion, there is more than enough water on the islands, but the issue is lack of water 
storage. They are encouraged to learn that there will be consideration of a water balance 
assessment in the upcoming budget. 
 A member of the public noted that they had an application for redevelopment before the 
LTC and had previously been granted an extension to submit required reports. They stated 
that the reports were now available and requested the LTC move the extension into the new 
year. 
o Staff replied that the reports had been received but not soon enough for discussion 
at today’s meeting; however, the deadline period can be extended. 
 A member of the public expressed disappointment that their development application was 
not on the agenda. They noted they have respect for the process and if there are any 
concerns brought forward by First Nations regarding artifact protection they would like to 
know what those concerns are so that they can address them. They also indicated that the 
public might believe that the sites are not protected; however, all the protections required 
under the Conservation Act and the Heritage Branch are in place. It was reiterated that First 
Nations representatives conducted site monitoring at the time the protections were put into 
place.   
 Another member of the public, who is part of the same development permit application, 
stated the ongoing delays are causing the applicants hardship. They noted that they have 
practiced First Nations reconciliation throughout their life’s work, and that their 
granddaughter works extensively as a representative on multiple committees as an 
Indigenous youth advisor. They indicated that they have been told repeatedly that they 
would receive a decision at a following LTC meeting; however, this has not occurred. 
 A member of the public stated that they had submitted correspondence regarding light 
pollution and the Chair noted they would receive and review when it comes up on the 
agenda. 
 
5. DELEGATIONS – none 
 
6. MINUTES 
6.1 Local Trust Committee Minutes dated October 26, 2023 – for adoption 
 
By general consent the Local Trust Committee meeting minutes of October 26, 2023 
were adopted. 
 

ADOPTED 
 
 
 
 
Gabriola Island ADOPTED 4 
Local Trust Committee Minutes 
November 30, 2023 
6.2 Section 26 Resolutions-Without-Meeting Report – none 
 
6.3 Advisory Planning Commission Minutes – none 
 
7. BUSINESS ARISING FROM MINUTES 
7.1 Follow-up Action List dated November 22, 2023 
 It was noted that the March 30, 2023 Activity No. 2 (staff to prepare a request for 
proposal for work on water availability) status should state completed. 
 A draft report on the June 8, 2023 Activity No. 1 (shoreline structures and setbacks 
bylaw) has been prepared and will be ready for presentation at an upcoming 
meeting. 
 
8. APPLICATIONS AND REFERRALS 
8.1 GB-DVP-2022.3 (Pink) and GB-DVP-2022.4 (Woodside) - 1160 and 1170 The Strand - 
Status Update 
A Planner provided a verbal update. It was noted that an environmental impact report 
and additional supporting documents had been received and are under review. Staff 
and Trustees will conduct a site visit and share information about the applications with 
the Snuneymuxw First Nation. 
 
8.2 GB-DVP-2023.3 (Miller) - 880 Horseshoe Rd - Request to Waive Survey Requirement - 
Staff Report 
A Planner summarized the staff report and the Bylaw Compliance and Enforcement 
Manager confirmed that the shed in question was not over the lot line. 
 
The applicant was present and indicated that the shed was built over 30 years ago, that 
it is not over the property line, and that the owner of the neighbouring property had a 
survey done in 2018 as part of a development permit application and at that time did 
not mention a concern about the location of the shed. 
 
Discussion ensued. 
 
GB-2023-082 
Moved and Seconded 
that the Gabriola Island Local Trust Committee waive the requirement for a survey plan 
signed by a B.C. Land Surveyor and direct staff to proceed with Development Variance 
Permit application GB-DVP-2023.3 (Miller).     
 CARRIED 
 
8.3 GB-DVP-2021.4 (Harris) - 1091 Sea Fern Lane - Staff Report 
 
A Planner summarized the staff report and highlighted the following: 
 The setback variance application relates to the existing cottage, deck, tent platform 
and underground septic tank; 

ADOPTED 
 
 
 
 
Gabriola Island ADOPTED 5 
Local Trust Committee Minutes 
November 30, 2023 
 The variance is consistent with the permitted uses of the lot; 
 Granting the variance will not be detrimental to the natural environment or public 
health; and 
 The applicant and owners have been in contact with staff from Snuneymuxw First 
Nation and the Nation feels that future risk to the site has been mitigated. 
 
Discussion ensued and it was noted that: 
 Most letters received that were not in favour of the variance permit were related to 
health concerns about the septic system being sited too close to the sea; however, 
the septic field is 35 metres above the setback which meets requirements; 
 Provincial sewerage requirements are being met for this lot; 
 It is the septic tank that is sited within the setback area not the field; and 
 The system is an updated septic-engineered system. 
 
GB-2023-083 
It was MOVED and SECONDED 
that the Gabriola Island Local Trust Committee approve issuance of Development 
Variance Permit application GB-DVP-2021.4 (Harris).    
CARRIED 
 
The meeting was recessed at 12:40 pm for a break and reconvened at 1:11 pm. 
 
9. LOCAL TRUST COMMITTEE PROJECTS 
9.1 Major Project: Gabriola Island Comprehensive OCP and Land Use Bylaw Review: 
Results of Community Engagement Event Recipients – Memorandum 
 
A Planner highlighted the following: 
 Funds have been made available to support community members in hosting 
engagement events; 
 Several applications were received, and the memorandum identifies the individuals 
and groups that will receive the funding; 
 Some community members have not been captured in this process and staff will 
facilitate meetings with those groups that are underrepresented; 
 There will be a series of videos released which will focus on specific topics of 
interest to the community such as identifying what a community vision is, what land 
is, what an OCP is, and what a LUB is; and 
 Postcards with QR codes directing people to the project website, as well as a survey, 
will be sent out. 
 
9.2 Major Project: Gabriola Island Comprehensive OCP and Land Use Bylaw Review: 
Gabriola Visioning - Verbal Update 
 A Planner provided a verbal update and stated that the deadline for feedback from the 
engagement groups and survey responses has been extended to March 1, 2024. 
 

ADOPTED 
 
 
 
 
Gabriola Island ADOPTED 6 
Local Trust Committee Minutes 
November 30, 2023 
10. CORRESPONDENCE 
(Correspondence received concerning current applications or projects is posted to the LTC 
webpage) 
 
10.1 Letter dated November 20, 2023 from J. Hall regarding Dark Sky 
 
The correspondence was received for information. A Planner noted that there is 
opportunity to look at this topic within the scope of broader regulations within the OCP 
and LUB review process and can be included in the OCP projects list. 
 
11. NEW BUSINESS 
11.1 Advisory Planning Commission and Housing Advisory Planning Commission Regularly 
Scheduled Meeting Times - Trustee Yates for Discussion 
Trustee Yates noted that the current system of determining Advisory Planning 
Commission (APC) meeting dates is inefficient and suggested that the APC determine a 
regular monthly meeting day and time each month and if there are no referrals to 
review the pre-scheduled meeting can be cancelled. 
Discussion ensued. 
 
GB-2023-084 
It was MOVED and SECONDED 
that the Gabriola Island Local Trust Committee Request staff to prepare an amendment 
to Bylaw No. 296 to include the Advisory Planning Commission set a regular monthly day 
and time for their meetings.     
CARRIED 
 
 GB-2023-085 
 It was MOVED and SECONDED 
 that the Gabriola Island Local Trust Committee direct staff, at the orientation of the new 
Advisory Planning Commission body, to communicate the request of the Local Trust 
Committee that the Advisory Planning Commission schedule regular monthly meetings 
and times for the duration of their term so that notice can be provided to Trustees and 
the public.  
CARRIED 
 
11.2 Discussion regarding GB-RZ-2022.1 (Alley Enterprises) as brought up in Public 
Comments 
A Planner confirmed that the information and documents previously requested had 
been received on time but due to the timing, the application did not get onto this 
agenda package for discussion, and an extension would allow staff to review the 
documents. 
 
GB-2023-086 
It was MOVED and SECONDED 

ADOPTED 
 
 
 
 
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November 30, 2023 
that the Gabriola Island Local Trust Committee request staff to proceed with processing 
application GB-RZ-2022.1 (Alley Enterprises) for Local Trust Committee consideration of 
next steps.   
 CARRIED 
 
12. REPORTS 
12.1 Trust Conservancy Report – none 
   
12.2 Applications Report dated November 22, 2023  
  Received for information. 
12.3 Trustee and Local Expense Report dated September, 2023 
  Received for information. 
12.4 Adopted Policies and Standing Resolutions 
  Received for information. 
12.5 Local Trust Committee Webpage - no update 
 
12.6 Climate Change Action Update - no update 
 
12.7 First Nations Relationship Building 
A Planner noted that there have been staff-to-staff meetings between Islands Trust and 
Snuneymuxw First Nation to discuss questions and concerns regarding the Islands Trust 
planning and referral processes and the intent of these discussions is to look at 
reconciliation actions in ways that might improve processes as well as the priorities of 
Trust Council. 
 
Trustee Elliott said that she will be putting together a gift to present to the outgoing 
Snuneymuxw First Nation Chief and Council as a gesture of thanks and for their work. 
 
12.8 2024 LTC Meeting Schedule - Staff Report 
 
GB-2023-087 
It was MOVED AND SECONDED  
that the Gabriola Island Local Trust Committee schedule its regular business meetings 
on the following dates in 2024: January 18, February 22, March 21, April 18, May 23, 
June 27, August 8, September 5, and November 7.             
CARRIED 
13. WORK PROGRAM 
13.1 Active Projects Report dated November 22, 2023  
  Received for information.   
13.2 Future Projects Report dated November 22, 2023 
  Received for information. 

ADOPTED 
 
 
 
 
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14. UPCOMING MEETINGS 
14.1 Next Regular Meeting scheduled for Thursday January 18, 2024, time and location to 
be determine. 
 
15. CLOSED MEETING 
15.1 Motion to Close the Meeting 
 
GB-2023-088 
It was MOVED and SECONDED  
that the meeting be closed to the public in accordance with the Community Charter, 
Part 4, Division 3, s.90(1)(a), (d), (f) for the purpose of considering: 
 (a) appointment of Advisory Planning Commission members; 
 (d) adoption of In Camera Meeting Minutes dated October 26, 2023; and 
 (f) law enforcement, if the council considers that disclosure could reasonably be 
expected to harm the conduct of an investigation under or enforcement of an 
enactment; 
and that the Recorder and Staff attend the meeting.      
 
CARRIED 
 
The meeting was closed to the public to go to an in-camera meeting at 2:30 pm. 
The regular meeting was recalled to order at 2:57 pm. 
   
15.2 Recall to Order 
Chair Luckham rose and reported that the in camera meeting minutes of October 26, 
2023 were adopted, that a legal update was received, and that the Gabriola Island Local 
Trust Committee appoint Jennefer Laidley, Carly McMahon, Lisa Webster, Jeff 
Malmgren, David Reid, Burtt Fidler, Rick Mitchell, Devlin Semmler, and Howard Bashaw 
to the Gabriola Island Advisory Planning Commission, commencing immediately for a 
term ending November 30, 2025. 
 
16. ADJOURNMENT 
By general consent, the meeting was adjourned at 2:58 pm. 
 
 
 
_________________________ 
Peter Luckham, Chair 
 
Certified Correct: 
 
 
_________________________ 
Lisa Millard, Recorder 

ADOPTED 
 
 
 
 
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