Islands Trust Council regular meeting, December 5, 2023

[0:00:15] Voice 20: Okay,

[0:00:19] Trustee Luckham: welcome everybody. All of you that have joined us online and everybody that's here in the hotel here in Victoria, welcome to Islands Trust Council for December 2023.

[0:00:31] Trustee Luckham: 2023. It's amazing that it's been a year now, for sure, concluding a year of ourselves together

[0:00:39] Trustee Luckham: here with Council, and it's great to be here again. So my name is Peter Lockham. I'm Chair

[0:00:45] Trustee Luckham: of Islands Trust Council. I'm elected on Thetis Island and Vioxen and Penelope Territory. And

[0:00:50] Trustee Luckham: indeed, I want to recognize that we're meeting in Songhees, Esquimalt Territory, Lugankan-speaking

[0:00:56] Trustee Luckham: peoples of Victoria down here in the Inner Harbour, which would have been an amazingly rich

[0:01:03] Trustee Luckham: cultural meeting place, living place for tens of thousands of years. And it's sobering

[0:01:11] Trustee Luckham: to think about the time span and the activities and the non-activities that would have been

[0:01:20] Trustee Luckham: happening here. And certainly want to recognize that in all of the recent years that we've been

[0:01:26] Trustee Luckham: in here is colonials colonizing this part of the coast in Canada. There's also quite a bit of

[0:01:32] Trustee Luckham: tragedy that we need to recognize and we need to work towards resolving. And I'm proud of the work

[0:01:37] Trustee Luckham: that we're doing at the Alliance Trust. I'm proud of the work of the province and other agencies.

[0:01:41] Trustee Luckham: It's a slow road. There's a lot more work to do. And I appreciate all the support that I see

[0:01:46] Trustee Luckham: around us. So I'm just going to start off by introductions. And I'm going to start on my

[0:01:52] Trustee Luckham: right side as a councillor from Bowen Island and I'll let you just go around the room introducing

[0:01:59] Trustee Luckham: yourself and I'll provide regrets from those that aren't with us and on online once we've

[0:02:07] Trustee Luckham: gone through the room here. So starting with you, Judy.

[0:02:10] Voice 31: Hello, recently arrived Judy Getty from

[0:02:13] Voice 31: the Coelcom, Bowen Island.

[0:02:16] Trustee Patrick: Laura Patrick, Salt Spring Island, traditional territories of the

[0:02:20] Trustee Patrick: Coast Salish Peoples.

[0:02:23] Voice 20: Lisa Govro from Galliano. Dag Falk, South Pender. Maureen Poland, Citerne Island.

[0:02:35] Voice 20: Christina Evans, Cidaeus,

[0:02:37] Trustee Morrison: South Pender. Deb Morrison, Cidaeus, North Pender.

[0:02:45] Voice 20: Toby Elliott, Gabriel

[0:02:47] Voice 20: Islands, Nineveh First Nation Territory. And sitting to

[0:02:54] Trustee Luckham: my right, a little bit of a change,

[0:02:57] Trustee Luckham: not elected legislative services manager assisting us with our agenda today.

[0:03:04] Trustee Luckham: And, of course, I'm Peter Luckham. Over to you, David.

[0:03:07] Voice 19: David Bard, elected on Main Island, traditional home of the West Side of people.

[0:03:11] Voice 19: Tim Peterson,

[0:03:12] Voice 15: elected on Muskegee Island, Hweyate.

[0:03:17] Voice 15: Sam Borthwick, elected

[0:03:18] Trustee Borthwick: on Denman Islands, Tissaic, traditional or the territory of the Comox First Nations.

[0:03:25] Voice 9: David Graham, Denman Island,

[0:03:28] Voice 20: traditional territory of the Comox.

[0:03:29] Voice 20: Alex Allen, Hornby Island, Traditional Territory,

[0:03:35] Voice 20: Quamux First Nations.

[0:03:40] Voice 20: Tumilun Fast,

[0:03:41] Trustee Fast: Nuklelequim, which is Bowen Island,

[0:03:43] Trustee Fast: Squamish Nation Territory.

[0:03:47] Voice 3: Susan Yates, Gabriola Local Trust Area,

[0:03:51] Voice 3: Snuneyma First Nation Territory.

[0:03:55] Voice 20: Ken Hunter, Fetish Island.

[0:04:01] Voice 20: Joe Bernardo

[0:04:02] Voice 16: from Lictines, also known as Keats Island,

[0:04:04] Voice 16: from the Gambier Local Trust Area,

[0:04:07] Voice 16: Traditional Lands and Waters of the Squamish People.

[0:04:12] Voice 11: Ben Maberly, Trustee Galliano Island, Traditional Territory of the Conallagut Nation,

[0:04:17] Voice 11: and also home to

[0:04:18] Voice 20: Lelam Sertaneo and the Georgeson family.

[0:04:20] Voice 20: Thank you very much. And online,

[0:04:26] Trustee Luckham: I'll just go to the three that I see up on my screen.

[0:04:30] Trustee Luckham: Trustee Campbell.

[0:04:33] Voice 20: Aaron Campbell, Sudeas North Pender Island.

[0:04:37] Voice 20: Thank you. Trustee Harris.

[0:04:39] Voice 20: Jamie Harris, Salt Spring Island.

[0:04:42] Voice 20: And Trustee Laroni.

[0:04:46] Voice 20: Trustee Laroni, Luskeedee Island, Hoyote.

[0:04:50] Trustee Luckham: And are there any other folks online that I'm not seeing?

[0:04:53] Trustee Luckham: No?

[0:04:54] Trustee Luckham: So then absent today would be Lee Middleton, Grant Scott,

[0:04:59] Trustee Luckham: Janine Dodson, I know she's coming in late

[0:05:01] Trustee Luckham: and I have regrets from Kate Louise Stanford.

[0:05:05] Trustee Luckham: So thank you, Lee apparently is on his way also,

[0:05:10] Trustee Luckham: that's great.

[0:05:11] Trustee Luckham: All right, and so let us turn our minds to our agenda

[0:05:15] Trustee Luckham: and I'll just make a few opening remarks

[0:05:19] Trustee Luckham: remarks before we get to adopting the agenda and asking for new items that it's terrific to be here

[0:05:25] Trustee Luckham: in person and an opportunity for us to share our points of view on the various items of business

[0:05:30] Trustee Luckham: that are coming before us and just ask you to be respectful, polite, succinct, perhaps not repeating

[0:05:37] Trustee Luckham: things that others have said. Speak to your motions. Speak whether you're in favor or against

[0:05:42] Trustee Luckham: the motion when it's on the table if you wish to speak to it and simply please speak. Sometimes

[0:05:48] Trustee Luckham: Sometimes there's lots of silent voices in the room.

[0:05:50] Trustee Luckham: I want to encourage all of the voices in the room to speak when it's necessary in order to assist us with our thinking.

[0:05:58] Trustee Luckham: So thank you, everyone, for being here.

[0:06:02] Trustee Luckham: So we do have an agenda before us, and I'm going to ask if there's any new business.

[0:06:09] Trustee Luckham: I'm going to recognize Laura Patrick.

[0:06:12] Trustee Patrick: Thank you, Chair.

[0:06:14] Trustee Patrick: I would like to request under new business if we could have section 9 of policy 241, which was the lives and duties.

[0:06:24] Trustee Luckham: All right. Now, I think you sent us a motion to have that added to the agenda.

[0:06:29] Trustee Luckham: Is that what we want to do, David? Yeah. So that's up on the screen.

[0:06:35] Trustee Luckham: So what we'll do is we'll ask you, I'll ask you to call the vote.

[0:06:39] Trustee Luckham: I'll look for a seconder, and then you can speak to it, and there could be questions around the table to support it.

[0:06:45] Trustee Luckham: We can have debate on this, and then it takes a two-thirds vote of council to add it to the agenda.

[0:06:53] Trustee Luckham: Understood.

[0:06:55] Voice 20: So do I have to change the policy?

[0:06:57] Voice 20: There's no change in policy.

[0:07:00] Voice 20: Nope.

[0:07:03] Trustee Luckham: You are right.

[0:07:04] Trustee Luckham: We have not.

[0:07:05] Trustee Luckham: Well, that's not true.

[0:07:05] Trustee Luckham: We have recently, and it's something that I'm just being more formal about.

[0:07:11] Trustee Luckham: That's the process.

[0:07:12] Trustee Luckham: late items two-thirds agenda by law and it's by bylaw okay so i'm going to ask for the motion

[0:07:21] Trustee Luckham: as on the screen if you don't mind for the public's benefit uh

[0:07:26] Trustee Patrick: i move that the trust council

[0:07:29] Trustee Patrick: that doesn't say that add to new business review and discuss chief administrative officer liaison

[0:07:37] Trustee Patrick: duties described in section 9 of policy 241 executive uh committee terms of reference

[0:07:45] Trustee Luckham: All right. And I realize I've omitted to introduce our staff here, and I'll do that after we just conducted this piece of business. So that's moved. Do I have a seconder for the motion?

[0:07:54] Trustee Luckham: Second.

[0:07:55] Trustee Luckham: Trustee Yates, thank you. So do you wish to speak to the motion, Trustee Patrick?

[0:08:02] Trustee Patrick: I'm just asking for a new business item to review this item, so that we can ensure we have good practices for our CIO

[0:08:09] Voice 20: performance reviews now and into the future.

[0:08:11] Voice 20: All right. Thank you. Are there any other speakers or questions about this motion?

[0:08:24] Voice 20: I

[0:08:24] Voice 28: support the motion. I'd like to thank the people

[0:08:27] Voice 28: who prepared it. I think it's an opportunity to move

[0:08:31] Voice 28: forward on something that's a gap in the policies. Our policies

[0:08:35] Voice 28: are not in good order, and this is an opportunity to improve one

[0:08:39] Voice 28: of them significantly, and it's a very important piece of business.

[0:08:46] Voice 20: Any further discussion on the motion?

[0:08:52] Trustee Luckham: Sue Ellen Fast.

[0:08:54] Trustee Fast: um i saw this come in by email really late and i haven't had a chance to look at it in detail

[0:09:03] Trustee Fast: um so i won't be supporting the motion to add it today's agenda i'm not saying it's not important

[0:09:10] Trustee Fast: i haven't had a chance to examine it uh to know whether it is important thank you

[0:09:16] Voice 20: christina evans

[0:09:19] Trustee Evans: that's a good point can we clarify when this would be discussed so that people do have a chance to

[0:09:24] Trustee Evans: reviewer? That

[0:09:27] Trustee Luckham: will be added to

[0:09:28] Trustee Luckham: the new business section, which is

[0:09:29] Trustee Luckham: 9.9

[0:09:32] Trustee Luckham: section 9, I think.

[0:09:33] Trustee Luckham: That will be Wednesday.

[0:09:37] Voice 5: Yeah.

[0:09:39] Trustee Luckham: This council.

[0:09:40] Trustee Luckham: Yeah. This council.

[0:09:42] Trustee Luckham: But on Wednesday or Thursday,

[0:09:44] Trustee Luckham: when is the three-day schedule set for new business?

[0:09:47] Trustee Luckham: Wednesday.

[0:09:48] Trustee Luckham: Wednesday, okay.

[0:09:49] Trustee Luckham: Okay.

[0:09:53] Trustee Luckham: Now,

[0:09:55] Trustee Luckham: we've got here now,

[0:09:56] Trustee Luckham: we've got

[0:09:58] Trustee Luckham: Joe Bernardo, right?

[0:09:59] Trustee Luckham: It's hard to tell who that microphone is.

[0:10:02] Voice 16: Well, you can just always assume mine's on all the time anyhow.

[0:10:06] Voice 16: I support the motion.

[0:10:09] Voice 16: I don't think it should be controversial.

[0:10:11] Voice 16: I also don't think it's particularly difficult to read it and understand what it says.

[0:10:18] Voice 16: Now, tomorrow, people have contemplated for it.

[0:10:23] Voice 16: um the reasons that trustee patrick put out in her email are compelling uh currently uh

[0:10:30] Voice 16: the policy that we have that does deal is specifically with performance reviews for the cao

[0:10:36] Voice 16: is one sentence uh it doesn't come anywhere close to meeting what the standards are for

[0:10:44] Voice 16: local governments in the province and uh the uh proposal as i say isn't controversial

[0:10:52] Voice 16: and going through it you can see it's it's highly principled and it's evidently designed

[0:11:04] Voice 16: for both accountability and fairness to the ceo and is proposes to create a very defined process

[0:11:13] Voice 16: yes but getting it on the agenda it's important that this group discuss it

[0:11:20] Voice 16: uh the reason i'm going on about its merits is that's how i feel about it but it's certainly

[0:11:28] Voice 16: not there's very few things that are as important as how we deal with our staff and specifically

[0:11:34] Voice 16: it's how we deal um with the employment of the ceo and performance reviews so it's a topic that

[0:11:40] Voice 16: trust council should discuss and tomorrow i mean i really would hope we can get it on the agenda

[0:11:45] Voice 16: so we can discuss it tomorrow and then its merits can be discussed then but it's an important issue

[0:11:50] Voice 16: Thank you.

[0:11:53] Voice 20: Any other speakers? I

[0:11:58] Trustee Luckham: believe

[0:12:00] Voice 28: there are no delegations, so there is potentially a

[0:12:06] Voice 28: little time slot in the agenda when this could be discussed. I have a point of

[0:12:09] Trustee Luckham: order, if you don't

[0:12:10] Trustee Luckham: mind.

[0:12:15] Trustee Morrison: My understanding is we have to judge this on its own merit, included or not, not where it

[0:12:19] Trustee Morrison: can fit in the agenda. Sorry.

[0:12:21] Trustee Luckham: Right. And I support that. So that's great. So if there's no other

[0:12:25] Trustee Luckham: this because i'll just add a remark for a bit of background information that may not be obvious to

[0:12:29] Trustee Luckham: everyone the executive committee has started a conversation about that what is supposed to be

[0:12:35] Trustee Luckham: an annual review process we have not necessarily been we have not been able to achieve that annual

[0:12:41] Trustee Luckham: review process the last review of the ceo was done in november that's when it was signed off

[0:12:46] Trustee Luckham: and so indeed that topic has been introduced on the table of the executive committee in camera

[0:12:51] Trustee Luckham: naturally because it's about person and all that sort of stuff and um so that is coming forward

[0:12:57] Trustee Luckham: and i'll just say that in in past practice we have involved the chairs of the uh planning

[0:13:03] Trustee Luckham: committees um and provided that evaluation based upon the criteria supplied to us by the province

[0:13:10] Trustee Luckham: they have a process that they in they use on a staff that the cao

[0:13:16] Trustee Luckham: actually manages um

[0:13:18] Trustee Luckham: And we adopted that one gone forward. Certainly, there's room for improvement, and I would be happy to have that as an agenda item. But I just want you to know that the process has begun. And indeed, the mechanisms I was involved in hiring at the CAO in the past, and we have adopted actually a practice as much like what's indicated in the materials provided.

[0:13:40] Trustee Luckham: and so there is work that's going on.

[0:13:43] Trustee Luckham: I do wonder about the urgency of this being on today,

[0:13:46] Trustee Luckham: this week's agenda.

[0:13:47] Trustee Luckham: So let's continue on.

[0:13:49] Voice 11: Yeah, I'm unclear, Peter,

[0:13:50] Voice 11: are you speaking for or against the motion?

[0:13:53] Voice 11: No, I'm not.

[0:13:54] Voice 11: You appear to be speaking against the motion.

[0:13:56] Trustee Luckham: No, I'm actually, so my last remarks there

[0:13:59] Trustee Luckham: were I'm wondering about the urgency of it

[0:14:01] Trustee Luckham: based upon that we have a practice and process in place.

[0:14:04] Trustee Luckham: And so if you want to put it on today's agenda,

[0:14:07] Trustee Luckham: then that's up to council.

[0:14:08] Trustee Luckham: So, sorry, let us continue. Let's go

[0:14:12] Voice 16: to the vote.

[0:14:12] Voice 20: I

[0:14:12] Voice 16: actually have a question that was provoked by your remarks, Mr. Chair.

[0:14:19] Voice 16: You're saying that the Executive Committee has adopted a process.

[0:14:22] Voice 16: Yes.

[0:14:23] Voice 16: The actual policy does not describe one.

[0:14:25] Voice 16: So where is this process?

[0:14:27] Voice 16: Where does the authority to develop this process without the approval of Trust Council come from?

[0:14:33] Voice 16: It comes from the

[0:14:34] Trustee Luckham: bylaw that indeed is not very thorough and based upon provincial standards.

[0:14:42] Trustee Luckham: But we're not debating the process at the moment.

[0:14:45] Trustee Luckham: We can talk about that later.

[0:14:48] Trustee Luckham: I'm sorry.

[0:14:50] Trustee Luckham: Thank you.

[0:14:51] Trustee Luckham: Let's focus on getting this onto the agenda or not.

[0:14:54] Trustee Luckham: Is there any further discussion about placing this on the agenda as being an important item that you wish to address in the next three days?

[0:15:02] Trustee Luckham: Okay.

[0:15:02] Trustee Luckham: I'm going to call for the vote.

[0:15:03] Trustee Luckham: All those in favor of placing this on the agenda.

[0:15:08] Voice 20: Any opposed to placing it on the agenda?

[0:15:12] Trustee Luckham: You got that, David? And

[0:15:14] Trustee Luckham: on the line there, do you catch votes on line? All three in favor?

[0:15:19] Trustee Luckham: OK, so then that carries. And so that will be under new business on Wednesday afternoon at approximately 430.

[0:15:27] Trustee Luckham: So anything further to add to this three day schedule agenda?

[0:15:32] Trustee Luckham: Deb Morrison to

[0:15:34] Trustee Morrison: clarifying questions one I noticed on I think it's on the fuel list the follow the

[0:15:41] Trustee Morrison: soupy oil was number 47 but I didn't see a reporting back from staff anywhere else and

[0:15:47] Trustee Morrison: wondered if that was somewhere else in the agenda that I just didn't notice because there was a

[0:15:50] Trustee Morrison: motion last session to have a report on whether we go forward with that and how we do it

[0:15:56] Voice 20: that's

[0:15:58] Trustee Morrison: question one but i'll wait for the answer i

[0:16:01] Voice 20: didn't get the

[0:16:01] Voice 19: topic right from the outset the sue big

[0:16:03] Trustee Morrison: oil motion from last from the september meeting it was a follow-up for delegation so

[0:16:10] Trustee Luckham: this is about

[0:16:11] Trustee Luckham: big well no so the question is about uh whether or not there's anything on the agenda of big oil

[0:16:18] Trustee Luckham: that has not been addressed yet no

[0:16:20] Trustee Morrison: so on page 24 of the agenda package is a motion from in the

[0:16:24] Trustee Morrison: there were meeting notes from last meeting saying that there would be a report on the delegation

[0:16:30] Trustee Morrison: that was Sue Big Oil. I don't see the report anywhere in the agenda, and I'm wondering

[0:16:36] Trustee Morrison: why and where do I get informed about that?

[0:16:40] Trustee Luckham: The report has not been done, if I'm not mistaken,

[0:16:44] Trustee Luckham: because we do not have the capacity to address that at this time. It's not

[0:16:48] Trustee Luckham: on the priority list.

[0:16:49] Trustee Morrison: Okay, I will communicate that with the several people who have asked me about that.

[0:16:52] Trustee Morrison: And then the second question related to this is, there was a communication that went out from the trust after the last meeting.

[0:17:01] Trustee Morrison: Where would I ask my questions about trust communications in the agenda packet?

[0:17:05] Trustee Morrison: Because I'm not clear.

[0:17:06] Trustee Morrison: So there was a communication related to a report out from our meeting.

[0:17:14] Trustee Morrison: And there's something I want the trust council to discuss.

[0:17:17] Trustee Morrison: So you're

[0:17:17] Trustee Luckham: saying feedback about the trust council meeting?

[0:17:19] Trustee Morrison: no no i'd like to provide feedback or to have a conversation about the communications that were

[0:17:25] Trustee Morrison: sent out after the trust council meeting by by the i assume generated by the staff but they had

[0:17:32] Trustee Morrison: your name on them so it was a letter from you that came

[0:17:35] Trustee Luckham: out to the public highlights

[0:17:36] Trustee Morrison: i don't

[0:17:38] Trustee Morrison: i'll have to look up the exact detail of what it was what i'd like because i'd like to just know

[0:17:41] Trustee Morrison: where that conversation could happen in the meeting okay

[0:17:44] Trustee Luckham: till i clarify what it is um can't

[0:17:47] Trustee Luckham: advise you but talk to me in the it doesn't sound like something i

[0:17:50] Trustee Morrison: don't think it's a new agenda

[0:17:51] Trustee Morrison: item i think it's a follow-up maybe i'll put on the follow-up action list because i know that's

[0:17:54] Trustee Morrison: there no

[0:17:57] Trustee Luckham: so i don't need to take any action okay christina evans sorry

[0:18:02] Trustee Evans: i also have one uh question

[0:18:04] Trustee Evans: from the last meeting as well i thought that they were that we were supposed to have uh released

[0:18:09] Trustee Evans: our um our interpretation of the section three mandate um was that sent out i can't find that

[0:18:17] Trustee Evans: on the, I didn't see anything come out and I can't find it on the website.

[0:18:21] Trustee Evans: It's not in the news releases. I was just wondering where that is.

[0:18:25] Trustee Luckham: Okay. So do

[0:18:29] Trustee Luckham: we have an answer for that?

[0:18:31] Voice 8: It was sent out as part of our subscriber notice. It was

[0:18:35] Voice 8: put on the website as part of the business decision highlights. It has not been

[0:18:39] Voice 8: the focus of a news, a specific news release out to media

[0:18:43] Voice 8: outlets. That's certainly not the open to us.

[0:18:48] Voice 30: Well,

[0:18:49] Voice 8: we will find it and get it to you, but indeed, that we can.

[0:18:56] Trustee Luckham: It is publicly available.

[0:18:58] Voice 8: Yes.

[0:18:59] Trustee Luckham: Okay.

[0:19:01] Trustee Luckham: So that answers your question as well, Deb.

[0:19:03] Trustee Luckham: Is that what I heard?

[0:19:05] Trustee Luckham: Yeah.

[0:19:05] Trustee Luckham: Okay.

[0:19:07] Trustee Luckham: So is there any further business to add to the agenda?

[0:19:14] Trustee Luckham: Oh, there's an amendment.

[0:19:17] Trustee Luckham: Can you read that out?

[0:19:18] Trustee Luckham: I don't understand that at all.

[0:19:21] Voice 5: Yeah, I just want to let everybody know there's an error in the agenda.

[0:19:25] Voice 5: So pages 27 and 28 are the same as pages 507 and 508.

[0:19:31] Voice 5: Pages 27 and 28 should be the executive committee work program, and it's not.

[0:19:36] Voice 5: So that has actually been sent out to you by email.

[0:19:39] Voice 5: And if you need to delay, we can come back to that.

[0:19:45] Trustee Luckham: Okay, thank you.

[0:19:46] Trustee Luckham: So that's early on in the agenda in the executive committee section, which is the work program.

[0:19:54] Trustee Luckham: So we'll have to perhaps defer that to later in the meeting to give everybody an opportunity to review that.

[0:20:00] Trustee Luckham: That's at 5.2.1. Is that correct?

[0:20:04] Trustee Luckham: Although it says page 92 to 93.

[0:20:07] Voice 20: Page 27, it's 4.1.2.

[0:20:14] Voice 20: Oh, right there.

[0:20:15] Trustee Luckham: 4.1.2. It was a consent agenda item.

[0:20:19] Trustee Luckham: them. I think we'll defer that to later in the meeting to ensure that everybody's had a chance

[0:20:22] Trustee Luckham: to review it. All right. So no further business to add to the agenda. Then I'm going to take it

[0:20:29] Trustee Luckham: by general consent, but the agenda, no, we haven't voted. We did vote. So I'm going to then take it

[0:20:35] Trustee Luckham: that the agenda be approved by general consent as amended. And let us now begin our meeting

[0:20:45] Trustee Luckham: and we'll move directly to consent agenda items at 3.1.1, 3.1.2, 3.1.3 is general business.

[0:20:57] Trustee Luckham: These are here to be received as information unless there's any discussion on any one of

[0:21:03] Trustee Luckham: those three items.

[0:21:04] Trustee Luckham: Does anybody wish to discuss any one of those three?

[0:21:06] Trustee Luckham: Otherwise, we'll just receive them by general consent and online.

[0:21:12] Trustee Luckham: All right.

[0:21:14] Trustee Luckham: Right. So, oh, Christina Evans, which item do you wish to speak to?

[0:21:18] Trustee Evans: Sorry, I'm trying to, can you tell us what pages they're going?

[0:21:21] Trustee Evans: Because it's really hard for me to jump to my notes and figure it out.

[0:21:24] Trustee Evans: Page 9 to 25 is

[0:21:26] Trustee Luckham: consent agenda items 3.1.

[0:21:28] Trustee Luckham: We're good? All right.

[0:21:31] Trustee Luckham: Then I'm going to then take it that items 3.11, 1, 2, and 1, 3

[0:21:34] Trustee Luckham: be received for information as presented.

[0:21:38] Trustee Luckham: And we'll continue on now to item 3.2, 3.21.

[0:21:45] Trustee Luckham: This is a trustee roundtable, our opportunity for each of us to speak to what's going on in your community, to share with council.

[0:21:52] Trustee Luckham: And I've often thought that the original intent of this session was to talk about what's happening in your community,

[0:22:00] Trustee Luckham: what's of interest, in order to stimulate conversations that might happen around council at dinner and during the breaks

[0:22:07] Trustee Luckham: and seeking out advice from your colleagues with similar issues on your own islands.

[0:22:13] Trustee Luckham: So I'm going to start at the opposite end of the table this time.

[0:22:17] Trustee Luckham: And Ben Maberly from Galeano Island, over to you.

[0:22:20] Trustee Luckham: Thank you, Chair.

[0:22:22] Voice 11: So Galeano, what's happening on Galeano?

[0:22:24] Voice 11: Well, apart from the fact that I spent most of last night pumping out the local store because it was flooding,

[0:22:30] Voice 11: Galeano has been pretty quiet.

[0:22:31] Voice 11: But just for this group, I think something exciting took place on Galliano last week.

[0:22:44] Voice 11: And that was that we had our first meeting with the Connecticut Council.

[0:22:50] Voice 11: We attended their session and presented applications.

[0:22:55] Voice 11: So not just a chance to create relationships, actually do business.

[0:23:04] Voice 11: And I think that's huge.

[0:23:06] Voice 11: I mean, I think that's something for sure had never happened before with the Galliano Trust Committee.

[0:23:13] Voice 11: And I look forward to working through this process.

[0:23:17] Voice 11: And I think it's a big step for the island.

[0:23:20] Voice 11: But I think that's sort of the

[0:23:22] Voice 20: highlight for me since the last meeting.

[0:23:26] Voice 20: Thank you.

[0:23:29] Voice 20: Joe Bernardo.

[0:23:30] Voice 16: Thank you, Chair.

[0:23:32] Voice 16: I've got three things to report on, really, in terms of regular business.

[0:23:35] Voice 16: Well, regular and a little unusual business over at the Gambier Trust area.

[0:23:41] Voice 16: Your project is a review and revision of the OPC, the community plan for Gambier itself, Gambier Island, that has faced some resourcing challenges.

[0:23:57] Voice 16: And that's a familiar story for many of us.

[0:24:01] Voice 16: But as I understand it, our planners managed to have some fruitful discussions with Squamish Nation, which is helpful, and that project is proceeding.

[0:24:12] Voice 16: The project I'm most familiar with, of course, is the Keats shoreline project.

[0:24:18] Voice 16: We've made, I think, substantial progress on that.

[0:24:21] Voice 16: I had a number of quite a few concerns about the content of the scope and the specificity of the proposed bylaw.

[0:24:31] Voice 16: Working with the other LTC members and with staff, we've actually plowed through most of those.

[0:24:37] Voice 16: There's one or two big issues still outstanding, but I think we've got reason to be optimistic that we'll be able to clean this up.

[0:24:45] Voice 16: It's been a lot of work, a lot of back and forth.

[0:24:49] Voice 16: As I understand it, probably that's a little unusual here in the sense of a trustee getting involved with the actual drafting of the bylaw.

[0:24:57] Voice 16: But I think we're ending up with a useful product.

[0:25:03] Voice 16: The slightly unusual thing is a couple of meetings ago, we had a delegation from Connected Coast.

[0:25:10] Voice 16: This is the consortium that is laying fiber optic cable all up down the coast from Prince Rupert down, you know, down the coast to Gibson's, but also all around Vancouver Island and within the trust area.

[0:25:24] Voice 16: you uh a delegation approached us a couple of meetings ago and said uh you know we're we're

[0:25:32] Voice 16: going to be getting to keats pretty soon in 2024 we can't lay the cable onto keats because it turns

[0:25:38] Voice 16: out you guys got a bylaw that doesn't allow anything to happen in the marine general zone

[0:25:44] Voice 16: which is a thousand meters up from the the shore other than basically put up navigation buoys and

[0:25:55] Voice 16: So, at the last meeting, we got a bit of an update about that, and Kate Louise and myself

[0:26:03] Voice 16: were a little concerned about staff capacity, timing, and long story short, on our own initiative

[0:26:11] Voice 16: outside of an application from Connected Coast, we decided that the telecommunication utilities

[0:26:17] Voice 16: thing was missing from that particular zone because simply of an oversight.

[0:26:21] Voice 16: site. And on our own initiative, we passed a resolution to amend the bylaw, and that's now

[0:26:27] Voice 16: in process. It's really a type of housekeeping, but we were able to move quickly on that. And

[0:26:35] Voice 16: I would counsel other local trust committees that are anticipating Connected Coast to bring

[0:26:46] Voice 16: broadband to them to double-check their bylaws to make sure that there are none of these

[0:26:53] Voice 16: impediments in the way. We were surprised to discover that our zone, our Marine General Zone,

[0:27:00] Voice 16: didn't permit the laying of telecommission cable, just in the interest of making sure your people

[0:27:06] Voice 16: get access to that broadband, because we were told that if you don't change the bylaw, basically,

[0:27:09] Voice 16: we're going to have to bypass you. Well, you don't want that to happen, so you might want to

[0:27:13] Voice 16: to look into that thank

[0:27:14] Voice 20: you trustee hunter thank you uh

[0:27:21] Voice 29: fetus island uh usually a very quiet place

[0:27:24] Voice 29: um we had an application for a aquaculture project in creedy harbour and uh suddenly

[0:27:33] Voice 29: fetus island wasn't a quiet place um we had uh amazing how how well that the the people came

[0:27:42] Voice 29: and spoke and wrote letters lots of letters so we were able to turn down that application

[0:27:50] Voice 29: and what else the the ferry we have now from it's a replacement for the cuper which

[0:27:59] Voice 29: been causing quite a quite a bit of trouble it got downgraded from 150 tons to 80 tons

[0:28:07] Voice 29: and there's a lot of construction on Zetus, and so there was lots of delays.

[0:28:13] Voice 29: However, I think the Cuper is coming back next week, so that's good news.

[0:28:19] Voice 29: TELUS is very busy laying the fiber cable up on the telephone poles, hydro poles.

[0:28:26] Voice 29: They've been at it for a month, and they're getting quite a bit done.

[0:28:29] Voice 29: It looks good.

[0:28:32] Voice 29: What else do we got?

[0:28:33] Voice 29: And actually, I heard a rumor about our ferry, and I'll let my colleague, Trustee Luckham, tell you about that.

[0:28:43] Voice 29: Thank you.

[0:28:46] Voice 20: Trustee Yates.

[0:28:49] Voice 20: I

[0:28:50] Voice 3: heard that rumor, too, and it's a very good one.

[0:28:53] Voice 3: So, Gabriola, local trust area, my fellow trust committee members and I have just appointed a new advisory planning commission for the next two years.

[0:29:05] Voice 3: and hopefully they will be helping us with our really really big project that is taking up most

[0:29:12] Voice 3: of our time it's a good one though and it is the official community plan update and of course then

[0:29:18] Voice 3: the land use bylaw following that so um the work we've done so far is kind of preliminary

[0:29:25] Voice 3: communications work and i have to thank um the communications person morgana and my fellow

[0:29:34] Voice 3: fellow trustee Toby Elliott for amazing work on the graphics and just thinking about ways

[0:29:42] Voice 3: to get out to members of our community that we may have missed in the past. So I think we've

[0:29:49] Voice 3: pretty well got everybody covered. And the really interesting thing is Trust Council or the Trust

[0:29:58] Voice 3: provided our

[0:30:00] Voice 3: LTC with enough money to help groups get together for discussions early in the new year. So each

[0:30:07] Voice 3: group could apply for, I think it was up to $500. And we have either 12 or 14 groups on the island

[0:30:15] Voice 3: that have already done that. So they'll be having their own discussions and then bringing them

[0:30:20] Voice 3: to the community and to the LTC to be talking about the OCP update. The other interesting

[0:30:28] Voice 3: thing about the whole process we are planning is that we hope it will be a really good template

[0:30:35] Voice 3: for all LTCs in the trust area to move forward with new directions for climate change,

[0:30:43] Voice 3: for First Nations participation, and for full participation from all community members.

[0:30:51] Voice 3: So last week, along with that OCP review, getting ready for it, we had a marvelous presentation from William Shoba, Senior Freshwater Specialist.

[0:31:03] Voice 3: It was just so interesting and so essential.

[0:31:06] Voice 3: And I so appreciated how William, he emphasized the fact that without these water balance studies, water in, water out, basically, we are not living up to our commitment to the Islands Trust, and we would not be able to live up to our reconciliation or our climate change declarations.

[0:31:30] Voice 3: So I really thought that was so important.

[0:31:34] Voice 3: And we will be coming to council during the budget discussions to ask for the necessary funds to get the phase two of the water studies done for the Gabriel OCP.

[0:31:50] Voice 3: And then if we get that, we will be well on our way to a really thorough OCP update.

[0:31:58] Voice 3: Thank you.

[0:32:00] Voice 19: okay trustee fast and then we'll sit back to trustee

[0:32:03] Voice 19: thank

[0:32:05] Trustee Fast: you everybody um from uh nuklelequem bowen island i'll uh list off a few things and

[0:32:13] Trustee Fast: uh my colleague at the other end can fill in the other ones uh we too are embarking on a

[0:32:18] Trustee Fast: comprehensive ocp update and uh that's in a strategic plan that we've been working on as a

[0:32:24] Trustee Fast: municipal council and you can have a look at some of those and links at page 78 in your agenda um

[0:32:31] Trustee Fast: We named a little stage built outside the art gallery and library, Eagle Gathering Stage,

[0:32:40] Trustee Fast: and have asked Squamish Nation as recommendation for a second part of the name or a different name.

[0:32:46] Trustee Fast: We signed on.

[0:32:48] Trustee Fast: Council, this is a housing one.

[0:32:50] Trustee Fast: um municipal council uh voted to be be listed as an early adopter um for pre-approved low-rise

[0:33:01] Trustee Fast: rental housing um this is a project of the metro vancouver regional district so we're one of five

[0:33:09] Trustee Fast: so at the time maybe there's more since then and um uh and since then i've been in a webinar or two

[0:33:16] Trustee Fast: and it's got some attention.

[0:33:19] Trustee Fast: So we'll see what happens there.

[0:33:22] Trustee Fast: We've asked staff to start an encroachment policy

[0:33:24] Trustee Fast: where private landowners or others

[0:33:29] Trustee Fast: have cut into their right-of-ways and things like that.

[0:33:32] Trustee Fast: We'll let you know what happens there.

[0:33:34] Trustee Fast: And I was happy to see the multi-use pathway,

[0:33:37] Trustee Fast: the part that's been built so far in use,

[0:33:39] Trustee Fast: especially at the Christmas craft fair.

[0:33:41] Trustee Fast: Thank you.

[0:33:43] Voice 20: Thank you.

[0:33:44] Voice 20: Trustee Middleton, are you prepared?

[0:33:46] Voice 20: heard i'll say something brief um and

[0:33:53] Voice 1: this is just in regard that something that's been occupying

[0:33:56] Voice 1: quite a bit of time is uh trying to facilitate donation of a piece of land that adjoins the

[0:34:01] Voice 1: national park and the roadblocks so i sympathize with people who have to uh work with the approving

[0:34:07] Voice 1: officer the roadblocks have been stunning and i've learned more about the nature of the approving

[0:34:12] Voice 1: officer in terms of his type of appointment than i thought i ever would be interested in but um

[0:34:17] Voice 1: Um, I, yeah, I just, um, I think we'll be successful, but it, yeah, there's something

[0:34:25] Voice 1: that I think I can understand why constraints are on the Allen's Trust in many ways, where

[0:34:29] Voice 1: the MOTI's approving officer is sort of key to a lot of the decisions and, uh, and, uh,

[0:34:34] Voice 1: ways forward in, in, um, in the work that we do.

[0:34:38] Voice 1: So I think before I, you know, get a lawsuit, I'll, uh, maybe I'll just leave it at that.

[0:34:44] Voice 1: Thank you.

[0:34:46] Voice 20: Good news.

[0:34:48] Voice 20: trustee allen thank you chair well

[0:34:54] Voice 18: there's lots of lobbying going on on the island from uh

[0:34:57] Voice 18: vacation rental people they're all in a tizzy because they don't know what

[0:35:01] Voice 18: the regulations provincial regulations how they're going to play out we don't know either we'll find

[0:35:06] Voice 18: out our next meeting is december 13th um not everything's going to happen there but lots of

[0:35:11] Voice 18: letters it's amazing letters getting from all these vacation rentals i don't even know who

[0:35:14] Voice 18: these people are it's amazing um like 90 of these people have no idea uh other lobbying is the

[0:35:22] Voice 18: rogers cell tower um a group is totally against it and uh that's still sort of plodding along

[0:35:29] Voice 18: we're not going to hear much until next year apparently um what else we're going to have a

[0:35:36] Voice 18: part of our major project is going to be working with building relationship with

[0:35:40] Voice 18: with Comox First Nation, and looking forward to that.

[0:35:45] Voice 18: It's been a long and winding road, specifically with the Formiata Resort

[0:35:51] Voice 18: and the midden, and it's just been a disaster.

[0:35:54] Voice 18: And what else?

[0:35:58] Voice 18: Oh, yeah, this is, here's a, so a news release just, I guess, a few days ago

[0:36:03] Voice 18: is, do you want to know what the safest place to avoid a landslide in BC is?

[0:36:07] Voice 18: is according to Brent Ward who's an SFU professor and co-director for natural hazard study well the

[0:36:15] Voice 18: first one is Coquitlam and the second one is Orenby Island

[0:36:18] Voice 20: although

[0:36:20] Voice 18: we still have issues with

[0:36:21] Voice 18: drought and wildfire possibly but I just think that's hilarious I don't know how that we got on

[0:36:25] Voice 18: there actually and then yeah Thetis thanks for keep I hope you can keep the Keloki because we

[0:36:32] Voice 18: don't want it back we want to stay with our quinitza it's made everybody so much happier

[0:36:36] Voice 18: here. You know, one hour

[0:36:38] Voice 18: waits versus five hours in the summer. It's just been

[0:36:40] Voice 18: phenomenal. And yeah, it's been

[0:36:42] Voice 18: great. But unfortunately, it's going to go away at the end of this

[0:36:44] Voice 18: month. And that's where I'm going to be.

[0:36:49] Voice 9: Trustee Graham.

[0:36:50] Voice 9: Thank you. So 10 years

[0:36:52] Voice 9: ago, the then-Demond

[0:36:53] Voice 9: Local Trust Committee

[0:36:55] Voice 9: asked the enforcement

[0:36:58] Voice 9: people to not

[0:36:59] Voice 9: proceed with complaints regarding

[0:37:02] Voice 9: illegal housing until

[0:37:03] Voice 9: a full review of housing

[0:37:06] Voice 9: principles objectives and regulations had happened this year the current local trust committee

[0:37:14] Voice 9: empowered and appointed a housing advisory planning commission they met once a week in an

[0:37:20] Voice 9: open forum they invited everybody to come i think they had over on maybe 15 meetings sam probably

[0:37:27] Voice 9: knows more of this they dropped their report at our last local trust committee meeting i think it

[0:37:32] Voice 9: it was over 100 pages they realized that was a gigantic document to go through so they also

[0:37:38] Voice 9: published a beautiful little executive summary which is now in the hands of planner Nerissa

[0:37:45] Voice 9: Chadwick who is going to take all of the recommendations put them in planneries bring

[0:37:50] Voice 9: them back and I can't wait to present these to our community sometime in the spring very exciting

[0:37:57] Voice 9: stuff, housing. It's such a huge concern on all our islands, in particular

[0:38:01] Voice 9: Denman. And I'll leave the rest to my co-trustee, Sam Borthwick.

[0:38:08] Trustee Borthwick: Yeah, I was devastated when I realized this is the

[0:38:11] Trustee Borthwick: direction we were going to go, because the housing report was absolutely

[0:38:15] Trustee Borthwick: the very exciting thing to talk about. Right now on Denman, David got to beat me to the punch.

[0:38:21] Trustee Borthwick: No, yeah, the full

[0:38:23] Trustee Borthwick: report is 150 pages.

[0:38:26] Trustee Borthwick: They met

[0:38:30] Trustee Borthwick: from july to november um and it's an incredible work there's a lot of really great uh well

[0:38:37] Trustee Borthwick: thought out suggestions they work really really hard um and yeah i'm very much looking forward

[0:38:42] Trustee Borthwick: to and i i totally uh empathize with uh with planner chadwick i know she's got a lot of

[0:38:47] Trustee Borthwick: things on her plate but i really appreciate uh and i look forward to seeing uh her analysis of

[0:38:52] Trustee Borthwick: of those recommendations uh probably in february um uh the other things i wanted to say yeah we

[0:39:00] Trustee Borthwick: uh have a planner we have a dedicated island planner for the first time uh as of last month

[0:39:04] Trustee Borthwick: uh renee jamerad uh the rpm has been managing uh managing denman and has done a great job

[0:39:12] Trustee Borthwick: she's also brand new to the job she started with us in february and she's done really really

[0:39:16] Trustee Borthwick: incredible considering all the things that she has on her plate but um we're really glad to

[0:39:22] Trustee Borthwick: to have Marlis McArger as our temporary island planner.

[0:39:28] Trustee Borthwick: I think that's really going to make a big difference to our workload

[0:39:31] Trustee Borthwick: and the way that we get to have a working relationship with staff,

[0:39:35] Trustee Borthwick: which I'm really looking forward to.

[0:39:38] Trustee Borthwick: Speaking of Connected Coast Project, in the last month,

[0:39:42] Trustee Borthwick: my internet has been switched on, so I no longer have to drive

[0:39:44] Trustee Borthwick: 20 minutes to town to go and check my email, which is very exciting.

[0:39:48] Trustee Borthwick: And I don't have to camp out in a cold room in the hall

[0:39:51] Trustee Borthwick: to zoom into committee meetings.

[0:39:54] Trustee Borthwick: So I get to actually have meetings from my desk,

[0:39:56] Trustee Borthwick: which is extremely exciting.

[0:40:06] Trustee Borthwick: Yeah, which is, that being said,

[0:40:09] Trustee Borthwick: it is a long process.

[0:40:11] Trustee Borthwick: It has taken them a long time.

[0:40:12] Trustee Borthwick: It turns out there were a lot more dwellings on Denman

[0:40:15] Trustee Borthwick: than the census reported.

[0:40:16] Trustee Borthwick: So that took a little longer.

[0:40:18] Trustee Borthwick: And also it turns out that our islands

[0:40:20] Trustee Borthwick: are primarily made of shale and rock,

[0:40:21] Trustee Borthwick: and that's a little harder to dig through then.

[0:40:23] Trustee Borthwick: on the mainland um so it's taken it's been a very slow process probably more than half of the

[0:40:29] Trustee Borthwick: households on them and are still not connected um and there's definitely been some some bumps in

[0:40:33] Trustee Borthwick: that road um and yeah i i empathize with uh uh the thetis trustees and putting up with the colloquy

[0:40:41] Trustee Borthwick: for the last little bit um yeah i and similar to to um uh what trustee allen was saying yeah that

[0:40:48] Trustee Borthwick: I'm on the FAC, the Ferry Advisory Commission for Hornby and Demmon, and it's been a struggle dealing with that, and it's been a real challenge.

[0:40:57] Trustee Borthwick: So I emphasize, and I'm sorry for the holdup, and I'm even more sorry for Hornby, who are going to get it back shortly.

[0:41:04] Trustee Borthwick: I was really hoping that we would be able to hold on to the Quenetza longer on that route.

[0:41:10] Trustee Borthwick: Anyways, thank you.

[0:41:11] Trustee Borthwick: Jeff Peterson.

[0:41:12] Trustee Borthwick: peterson unlike

[0:41:15] Voice 15: uh most other islands of course including them and um the big uh issue on los

[0:41:22] Voice 15: kiti lately has been the ferry service and in our case the uh the perceived and real failures of the

[0:41:29] Voice 15: contractor to uh live up to the terms of the contract um been ongoing public uh discussions

[0:41:38] Voice 15: discussions around that i've uh directly uh written uh the minister been in touch with my mla

[0:41:44] Voice 15: the rmla actually did raise a question in the legislature last month which uh very much

[0:41:51] Voice 15: appreciated and hopefully going to get uh some some movement on that uh of course the the the

[0:42:00] Voice 15: main issue i think that is uh problematic is that the contract itself states that bc ferries and the

[0:42:07] Voice 15: The contractor will meet with the Laskete Island residents on the island once a year,

[0:42:13] Voice 15: which has happened zero times in the last four years of the contract, which is up for renewal in March.

[0:42:20] Voice 15: So we're hoping that at some point there is some level of accountability for failure to meet the terms of the contract.

[0:42:29] Voice 15: So that's been a lot of discussion there.

[0:42:31] Voice 15: I think what's exciting from my perspective is now that the minister has signed the protocol agreement between Islands Trust and the Snow Nellis Nation, and Trust Council by RWM has approved appointing of members from Trust Council to the working group,

[0:42:50] Voice 15: we'll finally have an opportunity to sit down with the nation and discuss some outstanding

[0:42:58] Voice 15: concerns that they have in terms of our proposed ocp which has essentially been on hold for about

[0:43:05] Voice 15: a year and a half in anticipation of having those discussions with respect to wanting to

[0:43:11] Voice 15: hear their concerns before we proceeded so i'm very happy that that those uh those hurdles have

[0:43:18] Voice 15: been cleared and that we're going to uh start the meetings of that working group and be able

[0:43:23] Voice 15: to finally sit down and have those conversations and uh and hopefully conclude our ocp review

[0:43:28] Voice 15: process this term and uh i'll leave it at that

[0:43:32] Trustee Luckham: trustee maude thank

[0:43:35] Voice 19: you um i guess the highlight

[0:43:37] Voice 19: for me the since last trust council was um in november uh the local community had a community

[0:43:43] Voice 19: feast with the local first nations to surrounding with static bands it was just

[0:43:51] Voice 19: outstanding community gathering the reasoning for it was they had developed

[0:43:58] Voice 19: demonstration at the botany garden that they opened up which was just a fine

[0:44:05] Voice 19: structure unfortunately the next day got tagged by CRD so they're having a little

[0:44:11] Voice 19: struggle with that. It happens in the islands, but the other thing was a young artist from the

[0:44:18] Voice 19: SACIM band, Sarah Jim, unveiled three panels adjacent to the garden of First Nations themes

[0:44:27] Voice 19: that were just outstanding and probably the best part of it were her two parents there who were

[0:44:34] Voice 19: We're just as pleased and proud of her as you could expect anything.

[0:44:38] Voice 19: It was quite humorous, and it was wonderful.

[0:44:42] Voice 19: But Maid Island remains the happy island.

[0:44:46] Voice 19: We're always muddling through things, but, you know, we get her done.

[0:44:50] Voice 19: And hopefully, trusty dogs will tell you about the rest of the good stuff.

[0:44:58] Voice 20: So from the Fetus Island trust

[0:45:01] Trustee Luckham: area, there are lots of rumors about things,

[0:45:05] Trustee Luckham: which I don't think I want to share a council.

[0:45:08] Trustee Luckham: But I think the one that is referred to, which is also about ferries, is that the ferry that we – it was a remarkable thing at BC Ferries, actually, is they bought a ferry from somewhere down in the U.S., cut it into four pieces, and brought it up to Canada, and refitted it slightly wider and longer than it was originally, and then blessed Thetis Island with a completely rebuilt ferry.

[0:45:32] Trustee Luckham: It was a terrific financial move on the part of BC Ferries.

[0:45:34] Trustee Luckham: That's anecdotal information.

[0:45:35] Trustee Luckham: When that ferry arrived on Thetis Island, it was called the Motor Vessel Cooper, which was days or weeks or months after the Penelakut Nation had renamed their island to Penelakut.

[0:45:48] Trustee Luckham: At the time, B.C. Ferries didn't want to recognize that the name was inappropriate and felt that they were justified in continuing to remember who what I believe was the first mate of the HMCS Thetis, and that vessel was dedicated to his memory.

[0:46:09] Trustee Luckham: And so finally, just in the last week or so, the new CAO has come around to, and I'll quote from here, actually, there's a lovely Czech news video that you can watch, which is the BC Ferries changes the name of the vessel serving Peneliket Island to honour Indigenous heritage.

[0:46:30] Trustee Luckham: And indeed, the motor vessel is now called, in Halkomunim spelling, the motor vessel Peneliket.

[0:46:36] Trustee Luckham: So it's a fantastic thing.

[0:46:38] Trustee Luckham: And it's a big thing, but it's a small thing that makes a big difference.

[0:46:43] Trustee Luckham: So my heart goes out to Hornby Island.

[0:46:47] Trustee Luckham: We're blessed with your ferry in remarkable ways.

[0:46:51] Trustee Luckham: And I can think about sitting for two or three hours on a cold deck, waiting for it to go somewhere,

[0:46:56] Trustee Luckham: or sitting on a public dock in the rain and the cold and dark, waiting for a water taxi.

[0:47:01] Trustee Luckham: I've done it numerous times myself, and I don't honestly ride the ferry that much.

[0:47:04] Trustee Luckham: so um indeed and so thank you

[0:47:08] Voice 20: for for that and we'll continue on i don't have anything else to

[0:47:11] Voice 20: share well

[0:47:16] Voice 23: news from gabriela is generally good uh thank you trustee yates for setting us off um

[0:47:21] Voice 23: i guess what i would highlight from the preliminary process leading up to our ocp review

[0:47:28] Voice 23: is what a critical difference communication materials made to the project and we all know

[0:47:37] Voice 23: that our island the islands that we live and serve on are incredibly unique and have layers and layers

[0:47:43] Voice 23: of different communities and groups within them and so having a responsive um director of

[0:47:49] Voice 23: communications Morgana has been excellent at working with us to tailor an approach and

[0:47:54] Voice 23: supporting with materials for what is the OCP about and there's so many people that just don't

[0:48:00] Voice 23: even know trustee bernardo you almost called it an opc it's a it we we get lost in our acronyms we

[0:48:08] Voice 23: get lost in the policy regulatory framework and folks need ordinary language how is this going

[0:48:15] Voice 23: to make a difference in their lives so um i'm really thankful for the work that previous trust

[0:48:20] Voice 23: council did to put engagement and communication materials in every project i'm seeing the

[0:48:26] Voice 23: difference that it makes it's starting to land with people we're designing videos that um will

[0:48:32] Voice 23: explain you know certain parts that and what is what is the relevance that's the really key thing

[0:48:37] Voice 23: so that so i won't go on about that um but winter is closing in um homelessness there's starting to

[0:48:44] Voice 23: be more conversation about encampments behind our village area and trying to address it um we need

[0:48:50] Voice 23: to work on the regulatory side, but as well as the social services side, we may be getting

[0:48:57] Voice 23: a social, I won't get into that, but we've got such an incredible group of social groups

[0:49:06] Voice 23: pulling together to ask for taxation for a social services coordinator.

[0:49:11] Voice 23: Because, you know, as we know, local, these two local governments, the regional districts

[0:49:16] Voice 23: districts and islanders trust we don't have the social services that municipalities do so

[0:49:22] Voice 23: hopefully gabriela will lead the way in in a coordinator a paid funded position to help

[0:49:27] Voice 23: with housing with um the wellness aspects and elder care and all of that um i won't go into

[0:49:34] Voice 23: too much more water water water has been a big topic um i have learned more about water in the

[0:49:41] Voice 23: last two weeks than i ever thought i would i spoke to some groundwater professionals on gabriela who

[0:49:45] Voice 23: who indeed confirmed from their 30 years of expertise that the RDN Regional District of Nanaimo

[0:49:51] Voice 23: has collected great data and monitoring of Gabriel's groundwater,

[0:49:56] Voice 23: and it is ideally positioned to be a pilot project.

[0:50:00] Voice 23: What we need to do is understand the user end.

[0:50:03] Voice 23: So who is using water? Where is it going?

[0:50:06] Voice 23: So that provides the water balance so that you can then do land use planning

[0:50:10] Voice 23: of where is housing density appropriate and where is it not.

[0:50:13] Voice 23: So I'm learning about that. Hopefully, Gabriel will again lead the way.

[0:50:19] Voice 20: Thank you.

[0:50:27] Trustee Morrison: There's some good work going on in various communities around.

[0:50:31] Trustee Morrison: And all I can think of is that we are 13 local trust committees, plus the outlying islands and other areas that we also have OCPs for.

[0:50:43] Trustee Morrison: And as we manage our projects on Pender, I think about the challenges we're having in defining a project that's going to take a reasonable amount of time to then do the next logical thing for our community when the environment and the people that live in it are holistically not divided into projects in that way.

[0:51:03] Trustee Morrison: so it's a dilemma do we go for housing do we go for water sustainability do we update our

[0:51:09] Trustee Morrison: raptor nests given that we've had a raptor nest violation recently do we deal with forestry all

[0:51:14] Trustee Morrison: of these things are really complicated problems that i'm sure you're all dealing with as well

[0:51:20] Trustee Morrison: it seems that our direction at the moment is to go housing with water as a like careful sort of

[0:51:27] Trustee Morrison: lens to think about the work. We had been the instigator of the water sustainability work

[0:51:34] Trustee Morrison: in my last term. And part of engaging in that was to have information to use in and with community,

[0:51:41] Trustee Morrison: not necessarily to go directly to bylaw. So we have not chosen to continue the

[0:51:47] Trustee Morrison: particular steps of into bylaw yet, because we don't necessarily feel that our community is ready

[0:51:55] Trustee Morrison: for that. So I greatly appreciate the communication conversation here because that's going to help us

[0:52:00] Trustee Morrison: move forward. So we're doing that with our community, I think, more intentionally and slowly.

[0:52:05] Trustee Morrison: Having said that, I think we also have a huge dilemma. And I'm also, frankly, very reluctant

[0:52:12] Trustee Morrison: as a trustee to go into bylaw when I can't see that our Raptor's Nest bylaw, which was violated,

[0:52:19] Trustee Morrison: is being enforced properly. And so I don't want to continue to just make work for myself and for

[0:52:24] Trustee Morrison: for the staff when I don't I am not clear that it has any real effect in the actual world where

[0:52:30] Trustee Morrison: there are trees and birds so um I would love to be more optimistic but frankly we have been

[0:52:39] Trustee Morrison: dealing with this issue for more than a year now I think with the raptor nest violation

[0:52:44] Trustee Morrison: and we um as of tomorrow the province will cease action to go forward with the prosecution on that

[0:52:53] Trustee Morrison: so we are nowhere we are nowhere so i am deeply frustrated and so that's unfortunately i'm not

[0:53:00] Trustee Morrison: going to be the sunny member of the stress council this time um and then maybe one last thing oh

[0:53:06] Trustee Morrison: moti can i just mention moti moti came um i don't know if you know south pender i'm sure we'll talk

[0:53:14] Trustee Morrison: about the dip but um so we have many issues around line painting and and road fixing just having a

[0:53:21] Trustee Morrison: road to paint a line on um on the penders and instead of really doing that moti came to our

[0:53:28] Trustee Morrison: island one day and decided to take signs randomly removed tons of signs from all over the islands

[0:53:36] Trustee Morrison: and then destroyed them and was interrogated by multiple community members and destroyed them and

[0:53:42] Trustee Morrison: there was no notice that it was going to happen to us there was no explanation after the fact

[0:53:47] Trustee Morrison: we had no communication about it and so deeply frustrated so i'm just in a very frustrated moment

[0:53:54] Trustee Morrison: thank you

[0:53:56] Voice 19: trustee evans hi

[0:53:59] Trustee Evans: um so yeah south panda has we've had our our one ltc meeting

[0:54:05] Trustee Evans: since our last trust council we've been in a lot of communication with our community regarding the

[0:54:13] Trustee Evans: the LUB amendment that we're discussing. What we agreed to at our last meeting was that we were

[0:54:20] Trustee Evans: going to be holding workshops with our community members to have further discussion and to solicit

[0:54:28] Trustee Evans: ideas and suggestions from them and and move forward that way.

[0:54:33] Trustee Evans: So we're going to start doing that in January so we'll do that one at a time and I'm actually

[0:54:40] Trustee Evans: very excited about doing that and engaging with them on and on um with regards to the dip we still

[0:54:46] Trustee Evans: have a traffic light i don't know if any other island has traffic lights we have a traffic light

[0:54:51] Trustee Evans: and we've had it for a couple of years and we have the weight restriction back on now until

[0:54:56] Trustee Evans: december 12th which means it's one car per green and uh it's a single lane traffic and it's a two

[0:55:04] Trustee Evans: two-minute light so when you've got five cars that's a 10-minute wait and uh there trust me a

[0:55:11] Trustee Evans: five five car lineup would be a good thing so um yeah we have a traffic jam getting on and off

[0:55:18] Trustee Evans: when i've got 300 people living there so it's just awesome um and the project hasn't been

[0:55:27] Trustee Evans: awarded yet so yeah we're still we're three years in and still waiting for the project to be awarded

[0:55:31] Trustee Evans: so we are hopeful that there will be an end in sight at some point we just don't know when

[0:55:41] Trustee Evans: yeah so I'm gonna stop there I'll let I'll let Dags talk about something else but that's that's

[0:55:46] Trustee Evans: it for me.

[0:55:48] Voice 19: Trustee Warren.

[0:55:51] Voice 28: Hi on Saterna there have been two items that I'd like to mention one

[0:55:58] Voice 28: One is we have tried to execute an AMR request per the process steps described, which has failed miserably.

[0:56:12] Voice 28: I wouldn't say it's failed yet.

[0:56:14] Voice 28: It's just that it's way more complicated than anybody could possibly have imagined.

[0:56:20] Voice 28: So we've looked around in circles several times.

[0:56:23] Voice 28: So I'd advise you, if anything like that comes up, contact Brad Smith and talk to him about it beforehand, because we sort of know now a lot of things that we ideally would have known before we even embarked on this.

[0:56:38] Voice 28: so the second thing is we actually have advertised for people to join a roads committee it's a

[0:56:47] Voice 28: it's an advisory planning committee but the focus will be on roads infrastructure so I'm not sure

[0:56:55] Voice 28: we've just recently got that advertisement out and we face the same issues you know poor quality

[0:57:02] Voice 28: in certain places, line painting, all of that kind of thing.

[0:57:07] Voice 28: So we will have a committee soon, I hope.

[0:57:12] Voice 28: The last thing I want to say is that at just over a year

[0:57:17] Voice 28: into my four-year term as a trustee,

[0:57:20] Voice 28: I find the pace of change to be extraordinarily frustrating.

[0:57:26] Voice 28: I feel that there is an effort to maintain the status quo

[0:57:31] Voice 28: quo in terms of processes and activities. Any suggestions or ideas are met with challenges

[0:57:39] Voice 28: which have just infinite timelines. And so I'm wondering what it would take to shake up this

[0:57:47] Voice 28: moribund organization and could we not celebrate 50 years by making a decent and honest effort to

[0:57:56] Voice 28: to change. Thank you.

[0:57:59] Voice 19: Trustee Flatt.

[0:58:02] Voice 7: Yeah, thank you.

[0:58:04] Voice 7: Yeah, I don't

[0:58:06] Voice 7: have a lot to add, really.

[0:58:07] Voice 7: Christina was covering

[0:58:09] Voice 7: fairly well there.

[0:58:11] Voice 7: We do have, at our

[0:58:14] Voice 7: regular LTC meetings,

[0:58:16] Voice 7: around 30

[0:58:17] Voice 7: plus people showing up, and we have a

[0:58:19] Voice 7: population of

[0:58:20] Voice 7: a little less than 300.

[0:58:23] Voice 7: So I think the engagement

[0:58:25] Voice 7: is really good, and I

[0:58:27] Voice 7: I, for one, like that a lot.

[0:58:30] Voice 7: And people are engaged and interested in this project that we're working on with a bylaw review.

[0:58:37] Voice 7: And the one-by-one community meetings, I'm not as excited, actually, as Christina, because I would like to do the meetings with her.

[0:58:45] Voice 7: And I find the process of doing a fairly difficult consultation with the community over this bylaw, which there's a lot of contention, you know, very strong feelings on both sides.

[0:59:00] Voice 7: It's going to be, it's going to need a skillful communications setup kind of thing planned by us as trustees.

[0:59:09] Voice 7: and i think we could have done it really well together and i think we could have had a feeling

[0:59:13] Voice 7: that was really good and maintained it on the island which we're starting to create you know

[0:59:17] Voice 7: some healing and i think that the the restrictions on us not to be able to be in the same room at the

[0:59:23] Voice 7: same time without it being recorded blah blah blah it it's actually making it so formal that

[0:59:29] Voice 7: it's like i fear that it's hampering the vibe you know anyway that's my disappointment i just

[0:59:36] Voice 7: want to share it i'm not expecting anything to happen anytime soon um the dip this has been you

[0:59:48] Voice 7: know a patch job and it was cars were almost overturning as they were going over the difference

[0:59:56] Voice 7: it's kind of curves like this and then you know and anyway so a patch

[1:00:00] Voice 7: happened uh while we were waiting for an actual contractor to come out and do something and i i

[1:00:04] Voice 7: was disappointed because our main tourist attraction was kind of destroyed you know

[1:00:10] Voice 7: there's no no longer any reason to come and drive over the dip and experience it for yourself it's

[1:00:15] Voice 7: it's kind of like driving on a bit of a bumpy road and thank

[1:00:22] Voice 19: you trustee gabriel thank you

[1:00:27] Voice 22: Thank you. Hi, everyone. I'm very honoured to be here representing Galliano.

[1:00:33] Voice 22: Our meetings have been well attended. We've been able to move a few applications along in the process.

[1:00:40] Voice 22: I've been busy keeping my office hours and meeting with community members and applicants as much as time permits.

[1:00:48] Voice 22: I'm happy to report that community events on Galliano, like movie night, soup and bread,

[1:00:54] Voice 22: at our Christmas markets have been well attended to and the numbers are returning to the pre-COVID

[1:01:00] Voice 22: numbers. Last month I attended a speaker series hosted by the University of, sorry, the Vancouver

[1:01:09] Voice 22: Island University. The speaker series began in 2015 to mark the release of the final report of

[1:01:15] Voice 22: the Truth and Reconciliation Commission. It's held every fall up in Nanaimo. It might line up with

[1:01:21] Voice 22: next trust council um the speaker was a young additional woman named riley yes no and her talk

[1:01:28] Voice 22: was titled the reconciliation generation indigenous youth and the future for indigenous peoples

[1:01:34] Voice 22: yeah yes no said um i believe we're on the precipice of change in our country

[1:01:40] Voice 22: when it comes to indigenous affairs i think indigenous youth are the people that we should

[1:01:46] Voice 22: and be looking to see where that change is headed.

[1:01:51] Voice 22: An interesting stat that I heard during the talk

[1:01:54] Voice 22: was according to Indigenous populations profiles

[1:01:58] Voice 22: from 2021, the Canadian census,

[1:02:01] Voice 22: 45% of Indigenous people are under the age of 25.

[1:02:06] Voice 22: Yes, no, also stated for previous generations,

[1:02:10] Voice 22: the fight was to get the people to even acknowledge the harm,

[1:02:15] Voice 22: the harm that occurred.

[1:02:16] Voice 22: occurred and she says for this generation it's about seeking material gains okay land is being

[1:02:23] Voice 22: acknowledged um now how is it going to be given back that is the question she thinks that this

[1:02:29] Voice 22: generation will ask riley riley yes no is her name and i suggest we remember it i can't help

[1:02:37] Voice 22: be optimistic the world around us is in trouble and i hope that this generation will do something

[1:02:43] Voice 22: thing about it. Through our being fully committed to advancing reconciliation, we can assist the

[1:02:51] Voice 22: reconciliation generation in finding what they're seeking. It was a very eye-opening speaker series.

[1:02:59] Voice 22: Other than that, I'm one year into my term, and I'm finding the workload manageable,

[1:03:04] Voice 22: and my home life and work life are very settled. It's fine. I've been looking forward to seeing you

[1:03:10] Voice 22: long. Thank you. Trustee Patrick.

[1:03:14] Trustee Patrick: And I'm honored to be sitting next. I'm Laura Patrick, Salt Spring

[1:03:18] Trustee Patrick: Island. Trustee Morrison, I think you're right when our projects are challenging because I know

[1:03:26] Trustee Patrick: when the housing working group got started on Salt Spring, we said good solutions are those

[1:03:30] Trustee Patrick: that solve more than one problem. So we should have solutions that are housing, climate, and

[1:03:35] Trustee Patrick: biodiversity aren't different issues. Solutions should be addressing all of them. And the same

[1:03:40] Trustee Patrick: for all those that have task forces and groups salt springs had some wonderful work that has

[1:03:43] Trustee Patrick: come out of housing task forces and also salt springs solutions that did a homes for islanders

[1:03:48] Trustee Patrick: paper an integrated housing solutions framework i encourage you to look at all that challenge again

[1:03:53] Trustee Patrick: just to incorporate that into the work we're doing one look from the province you know we've

[1:03:59] Trustee Patrick: had lots of noise that we've heard from the province you know deliver more homes for everyone

[1:04:02] Trustee Patrick: one in every community in bc except yours um so that's been frustrating uh salt spring has sent

[1:04:11] Trustee Patrick: three letters one expressing our disappointment on being left out of the sweet incentive one

[1:04:17] Trustee Patrick: asking the province to look into the speculation of vacancy tax for the electoral area and one

[1:04:23] Trustee Patrick: that requested that salt spring be added to bill 44 they had an amendment on the floor of the ledge

[1:04:30] Trustee Patrick: to add Salt Spring to bill 44, it was defeated. So we got close. So I think we got to check in.

[1:04:41] Trustee Patrick: What does the province have a vision for us? Because it sure feels like sprawl, speculation,

[1:04:46] Trustee Patrick: vacation rentals, and poverty, because that's what we're at, too. But we don't get, you know,

[1:04:50] Trustee Patrick: we keep going. We keep going. We've got some projects on Salt Spring. We were successful

[1:04:55] Trustee Patrick: successful in getting 150,000 complete community grant, we have a plan to coordinate our community

[1:05:02] Trustee Patrick: projects beginning with using the complete community grant for key technical input and

[1:05:08] Trustee Patrick: early engagement and to focus the review of the official community plan. Then we have the official

[1:05:14] Trustee Patrick: community plan and land use bylaw review and the Ganges Village area plan. So hope that'll all

[1:05:20] Trustee Patrick: work. We've tasked staff, because we like to make things

[1:05:24] Trustee Patrick: challenging, but they need to be. We've asked staff

[1:05:27] Trustee Patrick: to do things a little bit different than usual. Let's learn

[1:05:32] Trustee Fast: and move

[1:05:32] Trustee Patrick: forward. We've asked them to develop an equity-based

[1:05:36] Trustee Patrick: public engagement strategy that's based on the

[1:05:39] Trustee Patrick: WASC Center for Dialogues Beyond Inclusion, Equity in Public

[1:05:43] Trustee Patrick: Engagement. We've also asked them to implement

[1:05:47] Trustee Patrick: implement an Indigenous relations approach. We also said to incorporate a phased approach that

[1:05:53] Trustee Patrick: begins with confirming the scope of work in cooperation with community partners. I am

[1:05:59] Trustee Patrick: cautiously optimistic as we embark on these projects. Equity-based public engagement is key,

[1:06:05] Trustee Patrick: and I'll quote from the WASH Center of Dialogue, there's Rain Daniels, an Indigenous educator,

[1:06:11] Trustee Patrick: someone needs to have the power to say we're going to include you and i think that's us trustees

[1:06:21] Voice 19: trustee getty thank you um

[1:06:24] Voice 31: in addition to um sue ellen's report um the what we've been busy with

[1:06:32] Voice 31: the first year of of this council um it was the metro application for a big park and lots of

[1:06:39] Voice 31: camping on the south side so that for some reason has gone into a lull and all the balls are back in

[1:06:46] Voice 31: metro's court and they don't seem to be playing with it we haven't heard anything from them for

[1:06:50] Voice 31: a couple of months so in the lull we've decided that we're going to move the ocp work up and

[1:06:58] Voice 31: have indicated to staff that they should start figuring out all the guidelines that we need for

[1:07:04] Voice 31: for doing a full comprehensive OCP report.

[1:07:07] Voice 31: It's been about 20 years.

[1:07:08] Voice 31: So the reality on Bowen is that we've got

[1:07:13] Voice 31: probably a two dozen active committees for council,

[1:07:17] Voice 31: and we've got at least another two dozen

[1:07:19] Voice 31: volunteer associations and commissions.

[1:07:22] Voice 31: And it's a very, very active community.

[1:07:30] Voice 31: And there's a new group that had been started up

[1:07:33] Voice 31: with a subgroup of the Conservancy and Sue Ellen's been on it for a while and I've just joined it so

[1:07:40] Voice 31: you know if you don't have enough committees then you've got to start a new one and join that and

[1:07:43] Voice 31: it's very interesting and it fits in with a lot of the stuff on our agenda today in terms of

[1:07:48] Voice 31: environmental mapping and trying to sort out what all the environmental covenants are on all the

[1:07:53] Voice 31: different properties and to get some sense of what the covenants are where they are and whether

[1:07:58] Voice 31: not they join up and create corridors or what what the patterns are so there's that um i'm impressed

[1:08:05] Voice 31: with the we're one of the best things about being close to a big metro metropolitan area is that we

[1:08:12] Voice 31: have a lot of really high caliber faculty for both universities and ceos and high-level staff that

[1:08:20] Voice 31: are active with a lot of our committees so we're tapping into some really really interesting

[1:08:25] Voice 31: people in their knowledge networks and maybe getting some students involved and things like

[1:08:30] Voice 31: that so that's really good totally separate from and independent of the municipality

[1:08:36] Voice 31: there's been a group of volunteers have set up a foundation and we're about to have

[1:08:41] Voice 31: a new health center open so we've never had a hospital and everybody's always been going off

[1:08:46] Voice 31: island for everything except for a few doctor's offices and appointments so this is a huge big

[1:08:51] Voice 31: big step and everybody's very very excited about that um and we've settled next year on our meeting

[1:08:59] Voice 31: agenda we're going to have um committee of the whole meetings on a regular basis so in between

[1:09:05] Voice 31: the regular council meetings there's going to be one committee of the whole and we're finding that

[1:09:10] Voice 31: um council uh the seven of us can get together and discuss in detail with the help of staff

[1:09:16] Voice 31: staff whatever the interest is going to be for that month um they've encouraged us saying that

[1:09:22] Voice 31: if we run out of topics that we can cancel one but the bets are that none of them are going to

[1:09:27] Voice 31: be canceled so um we're going to get beginning into some depth in some of the the discussions

[1:09:34] Voice 31: um so the community center is also in a lull but um eventually we'll have a community center as well

[1:09:41] Voice 31: thanks thank

[1:09:44] Voice 19: you so we'll move to our online participants

[1:09:47] Voice 20: so we'll start off with trustee

[1:09:49] Voice 20: laroni hello there we go can you all hear and see me we got you thank you great okay

[1:10:02] Voice 24: so

[1:10:05] Voice 24: it's starting to get to that quiet dark time of year i'm sure as you all know the skiddy's off

[1:10:11] Voice 24: grid so it is really dark we have no power lines or lights so people are you know finding things

[1:10:20] Voice 24: to complain about like our roads and the rain and the dark tim touched on our ferry issues

[1:10:28] Voice 24: we're an unregulated route which basically means that we have no government oversight

[1:10:33] Voice 24: or maintenance requirements economic regulation core service meaning we don't have to have a

[1:10:41] Voice 24: certain number of routes per um runs per year and so very little legal rights when there's an issue

[1:10:47] Voice 24: you know we don't have um the ferry commissioner isn't in charge of unregulated routes and you

[1:10:52] Voice 24: can't complain to the ombudsman so i've been doing a lot of research on that as with the last

[1:10:57] Voice 24: census census it shows that the population of luskete has increased 25 though my brother-in-law

[1:11:04] Voice 24: was part of doing the census and he just claims he did a really good job so but there's definitely

[1:11:10] Voice 24: been an increase and our fairies having trouble keeping up um in other news our cemetery um people

[1:11:18] Voice 24: that's all volunteer have been working on making our cemetery really beautiful i mean we have

[1:11:23] Voice 24: graves that have been there for so long so they've been cataloging them i think from the 1800s

[1:11:28] Voice 24: maybe late and um also they've worked on doing a mural and a bench so that when you go there and

[1:11:37] Voice 24: visit a you know a loved one you can though sorry there's a cat trying to come in here

[1:11:41] Voice 24: um yeah have a really nice experience and one great thing we've done recently is the fire

[1:11:49] Voice 24: department has a 10 000 gallon tank of water behind the fire hall to use in case of a fire in

[1:11:58] Voice 24: the um season so that's some really great piece of infrastructure i really wish i could be there but

[1:12:05] Voice 24: but our fairies have just made it not possible.

[1:12:08] Voice 24: Thanks.

[1:12:11] Voice 20: Thank you, Trustee Laurinkley.

[1:12:12] Voice 19: We'll move on to Trustee Campbell.

[1:12:16] Voice 13: Hi, everyone.

[1:12:18] Voice 13: I was trying to think of something,

[1:12:23] Voice 13: the whole start of this round table discussion

[1:12:27] Voice 13: seemed to be very positive.

[1:12:29] Voice 13: And I was trying to figure out what I would say

[1:12:33] Voice 13: in the same vein.

[1:12:35] Voice 13: And the one, I think sort of silver lining

[1:12:38] Voice 13: to uh the things that deb has brought up that we're dealing the challenges that we're dealing

[1:12:44] Voice 13: with on um pender and uh the ability to enforce things that we've put in place um was that we did

[1:12:54] Voice 13: have a uh fantastic um community information meeting um where narissa chadwick had come

[1:13:02] Voice 13: to talk about about housing and um the it was it was really well uh received by the people that

[1:13:11] Voice 13: attended it and uh um i wanted to commend her for the amount of work that she has put into

[1:13:18] Voice 13: um working on every uh one of the islands projects um it's really shows when people

[1:13:29] Voice 13: people in the community walk away happy

[1:13:31] Voice 13: with what has been done.

[1:13:33] Voice 13: So I'm just going to leave it at that.

[1:13:38] Voice 20: Thank you, Trustee Harris.

[1:13:42] Voice 20: Thank you.

[1:13:43] Voice 12: Yeah, I won't bring any sunshine

[1:13:46] Voice 12: to this portion of the meeting.

[1:13:49] Voice 12: Things are pretty bad here on Salt Spring.

[1:13:52] Voice 12: The workforce housing situation is worsening steadily.

[1:13:56] Voice 12: There was some optimism after the LTC

[1:13:59] Voice 12: see and the last meeting asked for a letter to be sent to the province asking us to be included

[1:14:05] Voice 12: under bill 44 um you know sorry to hear that it got boarded down in the legislature

[1:14:13] Voice 12: we um it would i don't know if there's something first council can do

[1:14:17] Voice 12: or ec could petition them again that sure would be nice um we've got working people living in tents

[1:14:26] Voice 12: living in leaky old trailers illegally there's a serious thing happening here and um everything

[1:14:36] Voice 12: else aside is where it should be at this point i believe until we get some concrete policies in

[1:14:44] Voice 12: place that will help deal with this we need zoning here on salt spring we need to amend our housing

[1:14:51] Voice 12: portion of our ocp we have a big ocp project coming up but that won't be happening until next

[1:14:56] Voice 12: next year and the last OCP project took two years.

[1:15:01] Voice 12: So I would really love to see the housing portion

[1:15:03] Voice 12: of the existing OCP to be amended as soon as possible.

[1:15:08] Voice 12: I've been pushing for this for this whole term thus far

[1:15:12] Voice 12: and yet have, but to no avail.

[1:15:16] Voice 20: I'll leave it at that.

[1:15:17] Voice 20: Thank you.

[1:15:28] Voice 20: Okay, thank you, trustee

[1:15:32] Trustee Luckham: Vice Chair Maag

[1:15:33] Trustee Luckham: for your assistance.

[1:15:34] Trustee Luckham: And I just see that trustee Janine Dodds has just arrived.

[1:15:41] Trustee Luckham: My

[1:15:42] Voice 17: ferry was really, really late.

[1:15:44] Trustee Luckham: So I think trustee Maud updated activities on main Island.

[1:15:50] Trustee Luckham: So we're in good shape. But if you had,

[1:15:51] Voice 17: I was listening the whole time.

[1:15:53] Trustee Luckham: Okay. So we're in good shape. Okay. Thank you very much, Janine.

[1:15:57] Trustee Luckham: Nice to see you.

[1:15:59] Trustee Luckham: So, so council,

[1:16:00] Trustee Luckham: Well, so thank you so very much for that conversation about what's going on around the Islands Trust area.

[1:16:07] Trustee Luckham: And we find ourselves remarkably ahead of schedule, which I've got to say, I love that concept.

[1:16:13] Trustee Luckham: And so if it's all right with you, I would like to continue on through the rest of our agenda until we get to that three o'clock window for our break,

[1:16:21] Trustee Luckham: which unfortunately is going to maybe put the Governance Committee work program in the hot seat maybe a little earlier than you were anticipating, Chair Getty.

[1:16:30] Trustee Luckham: and so if that's all right we'll proceed accordingly all right so then let us go to

[1:16:40] Trustee Luckham: the executive services section of the agenda which actually i'm just going to pause for an instant

[1:16:46] Trustee Luckham: because i've been remiss twice now i never introduced our staff who really helped the

[1:16:51] Trustee Luckham: executive committee in getting this agenda package prepared and facilitating a meeting in this space

[1:16:58] Trustee Luckham: space and all kinds of things that could be not accounted for. I just want to start off by

[1:17:02] Trustee Luckham: introducing, I'm going to go backwards this time, CEO. I'm going to start with Julia Mobs,

[1:17:07] Trustee Luckham: our Director of Administrative Services. Thank you for joining us today.

[1:17:11] Voice 32: Good afternoon, everyone. Julia Mobs, Director of Admin Services. My colleague,

[1:17:15] Voice 32: Claire Frater, is here, Director of Trust Area Services. She just had to step out momentarily.

[1:17:21] Trustee Luckham: Very good. Thank you. Yeah, we all saw Claire, I think, probably. So

[1:17:24] Trustee Luckham: So, Director of Regional Planning Services, Stéphane Cermak.

[1:17:31] Trustee Luckham: Good afternoon, everybody.

[1:17:35] Trustee Luckham: And I want to introduce Emily, a new face at Trust Council, and want to thank you for

[1:17:41] Trustee Luckham: stepping up and taking charge of our minutes and posting motions up on the screen.

[1:17:47] Trustee Luckham: And welcome to Trust Council, and thank you.

[1:17:52] Trustee Luckham: And so now we'll turn to our CAO, Russ Hudson-Piller.

[1:17:55] Trustee Luckham: Everybody's familiar with him, despite the mustache.

[1:17:57] Voice 8: Yes, despite the mustache.

[1:17:58] Voice 8: Good to be with you all.

[1:17:59] Voice 8: Look forward to a good meeting over the next two or three days.

[1:18:02] Trustee Luckham: All right.

[1:18:03] Trustee Luckham: And then back in the back corner here, Daphne, looking after our technology, as always, awesome.

[1:18:09] Trustee Luckham: And also, little plug, she needs to see your laptops in order to do an update.

[1:18:15] Trustee Luckham: And so all of that stuff happens in the background as well.

[1:18:18] Trustee Luckham: And thank you for all of your support.

[1:18:20] Trustee Luckham: I don't see anybody else in the room.

[1:18:22] Trustee Luckham: um and uh oh i introduced david earlier

[1:18:27] Trustee Luckham: he was at the table here for those of you and you know this

[1:18:30] Trustee Luckham: has already been very beneficial when i have a little question in my head about something i can

[1:18:34] Trustee Luckham: ask david and it just helps that whole flow and hoping this is all going to work out better

[1:18:39] Trustee Luckham: but i just want to draw your attention a little bit before we move on to the next section of the

[1:18:43] Trustee Luckham: agenda now that we've kind of settled in we're here we've done their kind of instructions around

[1:18:48] Trustee Luckham: on the table um just want to uh focus our attention on the two screen concept right so we've got the

[1:18:54] Trustee Luckham: online participants are up there and uh that and and david and tim are managing those folks and

[1:19:00] Trustee Luckham: trying to keep us on track and then of course what we have here which is really exceptional

[1:19:04] Trustee Luckham: is the full agenda on the screen at all times other than when there's motions or other materials

[1:19:08] Trustee Luckham: on the screen so when you are actually wondering where we are in the agenda package um it's up on

[1:19:13] Trustee Luckham: the screen there some of you will remember that thing that i invented the little arduino page

[1:19:17] Trustee Luckham: counter thing which i've often thought about returning to council with but this is far more

[1:19:24] Trustee Luckham: instructive and helpful so that will be up there and yeah so let's proceed

[1:19:34] Trustee Luckham: i'm going to take us to the consent agenda items in section 41 which begins at 26 which is the

[1:19:41] Trustee Luckham: chief administrative officer's report the next item is 4.12 and we've deferred that until

[1:19:48] Trustee Luckham: until 4.30. No, we've deferred that. What we've suggested is we're deferring that until after the

[1:19:55] Trustee Luckham: break tomorrow morning before we go into administrative services. So that'll give you

[1:19:59] Trustee Luckham: an opportunity to review that this evening, and we'll come back to that. And that's a consent

[1:20:04] Trustee Luckham: agenda item that I'll look for when we get there. So at the moment, as a consent agenda item is 4.11,

[1:20:11] Trustee Luckham: the Chief Administrative Officer's Report. Thank you very much for this work, C.L. Hotzenpiller.

[1:20:16] Trustee Luckham: is there any discussion on this required or shall we just uh receive it for information i see a hand

[1:20:22] Trustee Luckham: up here with christina evans no then if there's no discussion we'll receive it for information

[1:20:29] Trustee Luckham: and online nothing all right then so we'll receive that information thank you very much

[1:20:33] Trustee Luckham: and thank you cao for the update so this now moves us into uh court point two um and these

[1:20:40] Trustee Luckham: are all discussion decision items oh there is a question sorry sorry

[1:20:46] Trustee Evans: i was just confused because

[1:20:48] Trustee Evans: because you're going by sections and I'm going by pages,

[1:20:50] Trustee Evans: so I'm getting confused as to where we are.

[1:20:52] Trustee Evans: I apologize, because I see that that page is up there.

[1:20:54] Trustee Evans: Does that include page 28?

[1:20:59] Trustee Luckham: No, that's the one we're going to see on Wednesday morning

[1:21:03] Trustee Luckham: after the dissonance session,

[1:21:04] Trustee Luckham: because it was not included in the package

[1:21:06] Trustee Luckham: and it's been emailed to you by Robert Barlow, I think.

[1:21:11] Trustee Luckham: Okay, so the one that's in here, I have a question for.

[1:21:14] Trustee Luckham: It comes later on the agenda on page 500 or something.

[1:21:18] Voice 20: It concludes our session.

[1:21:20] Trustee Luckham: Yeah, we'll get to that later.

[1:21:23] Trustee Luckham: Very good catch.

[1:21:24] Trustee Luckham: Thank you.

[1:21:26] Trustee Luckham: So discussion items.

[1:21:27] Trustee Luckham: So this is the Governance Committee, their work program.

[1:21:32] Trustee Luckham: And I'm going to turn that over to Judy Getty to facilitate this session.

[1:21:37] Trustee Luckham: Over to you, Chair Getty.

[1:21:38] Voice 31: Okay, thank you.

[1:21:40] Voice 31: Page 29 of the agenda has our work program.

[1:21:43] Voice 31: and I can report on the last meeting of the Governance Committee,

[1:21:49] Voice 31: November the 9th, we had a referral from Trust Council

[1:21:53] Voice 31: to look at the request for a referral to the Minister

[1:21:59] Voice 31: of the Governance Review.

[1:22:02] Voice 31: So we spent a great deal of time talking about that.

[1:22:05] Voice 31: We started off with a background of listing all of the dates

[1:22:08] Voice 31: of that whole process and then ended up in a fairly lengthy discussion and with two motions

[1:22:16] Voice 31: at the end one was for uh to bring that review back to trust council at some point figure out

[1:22:23] Voice 31: an agenda when we would have time um who would present it how we would present it what updates

[1:22:29] Voice 31: we would how we would organize that so we need to have more discussion in terms of the details

[1:22:33] Voice 31: But the first motion was to figure out a way of bringing it back to council in some way that we could have a discussion amongst all of us.

[1:22:42] Voice 31: The other motion was for staff to provide an analysis of that governance review.

[1:22:49] Voice 31: And it's been tabled almost exactly a year ago now, in February of 23, I guess, 22, I can't remember the year, sorry.

[1:23:02] Voice 31: but staff have never had a chance to go through it and give their input so the second motion that

[1:23:08] Voice 31: we passed was for staff to provide their analysis and report back to the governance committee so

[1:23:16] Voice 31: once we get that information on the tape we're going to spend time thinking about how to present

[1:23:23] Voice 31: it to this council who's going to present it how long it's going to take and how we're going to

[1:23:27] Voice 31: of package it in terms of some of the differences we think that have happened in terms of some of

[1:23:32] Voice 31: the factual basis of the report. So that is in the offing. We also talked about the other matter

[1:23:41] Voice 31: that had been referred to us was meeting procedures and the quantity of business for the Trust

[1:23:47] Voice 31: Council and how to try and get the meeting so that they were more productive. The Executive

[1:23:54] Voice 31: executive committee has been working on this and the it's always been in the priority listing for

[1:24:00] Voice 31: the governance committee we've completed the section three mandate and so we were at that

[1:24:07] Voice 31: meeting going back and looking at updating the the mandate and what we were going to work on

[1:24:11] Voice 31: and the the meeting process has obviously come back up to the top there's also the strategic

[1:24:17] Voice 31: corporate planning and that is been delegated to the subgroup of the financial planning committee

[1:24:23] Voice 31: And we're working in tandem with them. They're actually doing most of the work and we get to review it. But that is still one of our higher priorities.

[1:24:33] Voice 31: So we had a very long discussion about the meeting process and trying to understand what the areas were that needed to be worked on in terms of the complex agendas and the combination.

[1:24:46] Voice 31: One of the things that was said was to try and separate decision making from discussions and or to have both, but separate them so that we're clear in terms of the part of the process that we're going through.

[1:25:02] Voice 31: through and that three purposes of the meeting and the problems seconds and the third was then

[1:25:16] Voice 31: to come to some sort of a decision making whether it would be binding or whether it would be flexible

[1:25:23] Voice 31: in terms of what we thought would be the best solution so that's a bit of and I think a hint

[1:25:28] Voice 31: at the process that we're going to go through in terms of trying to figure out what the problems

[1:25:32] Voice 31: are what some of the solutions are and bring that to this committee in terms of solutions so

[1:25:40] Voice 31: the matrix remains the same we've taken off the section three mandate we've put in a management

[1:25:51] Voice 31: structural review move that up and there's discussions about important but not immediate

[1:25:58] Voice 31: And we're trying to clear up some of the background and preparation that we need to do for some of those other points.

[1:26:05] Voice 31: So we've adjusted it.

[1:26:06] Voice 31: We're going to work on two out of the three in high poverty.

[1:26:11] Voice 31: And the third is worked on by the subcommittee of the financial group.

[1:26:15] Voice 31: And we welcome questions, suggestions.

[1:26:19] Voice 31: I have an email from Mary that I haven't actually studied yet, but I will be responding.

[1:26:24] Voice 31: and we'll see how it fits into the agenda

[1:26:29] Voice 31: for the next

[1:26:30] Voice 20: meeting in January.

[1:26:35] Voice 20: Are there any questions?

[1:26:43] Voice 20: Any questions?

[1:26:47] Voice 28: Yeah, thanks, Judy, for the update.

[1:26:51] Voice 28: I did listen in to that Executive Governance Committee meeting

[1:26:57] Voice 28: and I was very disappointed when the motion passed

[1:27:03] Voice 28: that in order to address a response to the minister's letter,

[1:27:09] Voice 28: the governance review as a whole would have to go back to Trust Council

[1:27:14] Voice 28: and that staff would have to write a report.

[1:27:19] Voice 28: Not unreasonable.

[1:27:21] Voice 28: However, you know, we are now in March.

[1:27:23] Voice 28: It'll be two years since that governance review was received.

[1:27:27] Voice 28: And it's more than 18 months since a letter was written to the province.

[1:27:32] Voice 28: The minister responded in a month.

[1:27:33] Voice 28: We haven't responded in 18 months.

[1:27:36] Voice 28: And there have been numerous motions made at every Trust Council meeting in an attempt to move this along.

[1:27:44] Voice 28: Even down to, you know, why don't we just write back to the minister and say, thank you for your letter.

[1:27:50] Voice 28: We'll be in touch shortly.

[1:27:51] Voice 28: That didn't happen.

[1:27:53] Voice 28: So I find this incredibly frustrating.

[1:27:56] Voice 28: I would love to, you know, see that we...

[1:27:59] Voice 28: So I actually prepared an RFD.

[1:28:02] Voice 28: It was rejected from this Trust Council agenda.

[1:28:07] Voice 28: It was asking that we would convene a committee of the whole meeting

[1:28:12] Voice 28: as soon as possible to do what the Governors' Committee asked,

[1:28:16] Voice 28: i.e. that every trustee would sit down,

[1:28:19] Voice 28: read, digest the recommendations

[1:28:21] Voice 28: recommendations and direct the governance committee on the content of the letter to

[1:28:26] Voice 28: the minister because the minister asked for two things he asked for um he asked for the new

[1:28:33] Voice 28: trustees um you know how we'll be getting on with the recommendations and secondly how did the new

[1:28:38] Voice 28: trustees feel um i just find so that the rfd was rejected on the basis that i was challenging the

[1:28:49] Voice 28: the work of the Governance Committee.

[1:28:50] Voice 28: In fact, I was supporting what they requested,

[1:28:53] Voice 28: but trying to set a date for that discussion

[1:28:57] Voice 28: and that we had no policy to cover convening a committee of the whole.

[1:29:03] Voice 28: So I feel like we need to figure out a way to have the meetings

[1:29:09] Voice 28: that allow us to have those conversations

[1:29:13] Voice 28: and that the first one we could have would possibly be

[1:29:18] Voice 28: let's land this governance review recommendations how this trust council feels about that and what

[1:29:26] Voice 28: the governance committee want we want the governance committee to say and that's where i am

[1:29:33] Voice 28: thank you all

[1:29:38] Voice 20: right i'll just i'll run the speaker's list for trustee peterson next um thank

[1:29:46] Voice 15: you uh trustee boland i i hear your frustration um just a couple of things i wanted just to

[1:29:55] Voice 15: reiterate as a first of all we don't have a committee of the whole process

[1:30:00] Voice 15: So that's certainly something we could look into, but whether we call it that or something else, of course, may not be germane to your point there.

[1:30:11] Voice 15: But I do want to say that Governance Committee is, in its ability to do so, is looking at attempting to do, I think, from my perspective,

[1:30:26] Voice 15: But I think that the essential part of what you're getting at here is that this trust council actually hasn't had a chance, an opportunity to sit down and go over the governance report and discuss that.

[1:30:38] Voice 15: And from my perspective, that's something the governance committee thinks is a valuable thing for this trust council to do prior to going back and making further requests to the minister.

[1:30:51] Voice 15: um so i i'm i'm really hoping that that's something that that we can do and whether

[1:30:56] Voice 15: that's in a regular trust council or the subject of a special meeting either way i think it's

[1:31:02] Voice 15: important that this trust council gets an opportunity to sit down and do that

[1:31:06] Voice 15: so

[1:31:07] Voice 20: that's that's all for me trustee morris thank you um yes

[1:31:22] Trustee Morrison: i think that i have also been sort of

[1:31:25] Trustee Morrison: waiting like very respectfully waiting for the governance community to give us direction as a

[1:31:31] Trustee Morrison: trust council about what are the next steps that we can take in particular directions and menus

[1:31:38] Trustee Morrison: i also feel like we need as a council um to come to our understanding we are like half new relative

[1:31:47] Trustee Morrison: to the last council i think before we actually run out of this term we probably need to have

[1:31:53] Trustee Morrison: have like shared vision about which is what we is going forward and i think part of that is

[1:32:01] Trustee Morrison: having those broader conversations and time to like dig into that um so i guess i'm i'm also

[1:32:09] Trustee Morrison: just a little unclear frankly about what is the action step that we are taking in this moment

[1:32:15] Trustee Morrison: looking at the work plan like i'm a little bit muddied about are we actually going to dive into

[1:32:21] Trustee Morrison: to like do we agree with this grid right now is that a question that we are like able to discuss

[1:32:27] Trustee Morrison: and and further um and so it would be helpful to have a little more guidance about what kind of

[1:32:33] Trustee Morrison: information you need from us now if this is the time for discussion um or when is the time if we

[1:32:40] Trustee Morrison: need a deeper discussion to

[1:32:44] Voice 20: get it did you want to address that when um when

[1:32:53] Voice 31: we first started

[1:32:54] Voice 31: it. So that was this time last year. Those of us that were new had to look at the published

[1:33:05] Voice 31: governance review and go through that. So the first one or two meetings we were getting

[1:33:11] Voice 31: familiar with, and we became very familiar with the details of that report. And then

[1:33:16] Voice 31: we came up with what the priorities would be out of all of that and whether or not there

[1:33:22] Voice 31: were any any additions to that in terms of or things that could drop off in terms of things

[1:33:28] Voice 31: had changed um and then we started working on that section three and the meeting procedures and we had

[1:33:35] Voice 31: two legal opinions and once we got those back we started working on um the section three mandate

[1:33:43] Voice 31: and that was reported out um the last meeting so um getting onto an agenda um getting ourselves

[1:33:51] Voice 31: prepared to speak to something on an agenda takes a little bit of time. I tend to feel that we're

[1:33:57] Voice 31: dancing as fast as we can. And it's fair for you to, you know, I guess the image of the cowboy,

[1:34:06] Voice 31: pull out your guns and start shooting at our feet. But, you know, if you want, if you think that this

[1:34:11] Voice 31: is not meeting the needs, then let's, you know, let's amend it. And I don't think anybody would

[1:34:20] Voice 31: would object to that but i think that in terms of the amount of work that people are doing and

[1:34:25] Voice 31: the amount of material that we've been going through um the group is working well um you know

[1:34:31] Voice 31: we're not meeting um we've actually had extra meetings um so it's uh it feels like it's a fair

[1:34:41] Voice 31: amount of work that has been accomplished and you know let's not lose sight of the fact that

[1:34:46] Voice 31: there's the we are talking about the strategic planning we've been through the exercises and

[1:34:51] Voice 31: and other councils with the pros and cons of strategic planning.

[1:34:54] Voice 31: We've went through the vision statement and, you know,

[1:34:57] Voice 31: there's all of this basic fundamental work that has not happened recently

[1:35:03] Voice 31: that this council has been getting its foundations set up.

[1:35:09] Voice 31: So, yeah, it's not happening fast.

[1:35:12] Voice 31: You know, it's 26 different people and 13 different island groups

[1:35:17] Voice 31: and a huge agenda and lots of other interests.

[1:35:19] Voice 31: and this is one little section of it so um if you want if you want us to pay more attention

[1:35:26] Voice 31: to other things if there's other priorities then say something let us know and that's you know

[1:35:33] Voice 31: that's what we're working through the process with may read in terms of the comments that she's

[1:35:38] Voice 31: making about how do we set it up so that we have more discussions and better discussions and we've

[1:35:43] Voice 31: started that discussion in terms of how can we change you know not just the deck

[1:35:51] Voice 31: chairs on the boat but you know where people actually sit and talk to each

[1:35:58] Voice 31: other so that we've got on the on the record on the table decent discussions

[1:36:03] Voice 31: right not just over I mean lunch and all the rest of it too but to have something

[1:36:11] Voice 31: something where there's minutes and we keep track and we build on it so um yeah it's slow but i

[1:36:17] Voice 31: think it's there's depth and i think that there's some uh understanding to it as well so follow up

[1:36:24] Voice 31: ducky morris thank

[1:36:25] Trustee Morrison: you um and just respectfully i'm not shooting at anybody's feet i was deeply

[1:36:31] Trustee Morrison: involved in this in my first term and i'm just wanting to make sure that it's moving forward

[1:36:35] Trustee Morrison: and not getting to the end of this term because the thing that i've seen as we progress through

[1:36:40] Trustee Morrison: through last term and this term, is that if we are not moving a project forward to completion

[1:36:48] Trustee Morrison: in a term, then we are redoing it all again in some way in the next term. And so that is a

[1:36:55] Trustee Morrison: deep concern for the future of the trust, in my mind, because we lose confidence with our

[1:37:01] Trustee Morrison: communities if we're not clear and moving forward and doing the work that we're supposed to be

[1:37:06] Trustee Morrison: doing. I agree that you're all doing great work and that you're digging in deeply. I just want to

[1:37:12] Trustee Morrison: make sure, and I think I had the same problem with the trust policy statement last term, if we don't

[1:37:18] Trustee Morrison: bring it back to the stable and if everyone here doesn't agree actively that this is what we're

[1:37:25] Trustee Morrison: doing, it leaves the governance committee in a very bad position for being able to move things

[1:37:30] Trustee Morrison: forward this term so look at it and say if you agree or if you disagree trustee

[1:37:38] Voice 19: bernardo thank

[1:37:39] Voice 19: you um

[1:37:41] Voice 16: the uh the discussion that uh uh we need at trust council over the governance review report

[1:37:50] Voice 16: uh that's certainly overdue and um the proposal that whether we have a commit a committee of the

[1:38:00] Voice 16: the whole or something like that uh although we may not have done this before here it shouldn't

[1:38:05] Voice 16: be that complicated a committee the whole is basically getting everybody together to talk

[1:38:09] Voice 16: without any decisions it's just so we can hash things out and we do need an open discussion at

[1:38:15] Voice 16: trust council um to establish what parts of the governance review this body takes most seriously

[1:38:23] Voice 16: obviously, whether there's any points in it that we don't think are valid, or we just don't think

[1:38:30] Voice 16: are important enough to follow up. It really is for Trust Council to set the priority in terms

[1:38:37] Voice 16: of identifying what really matters in governance review, and also to have a wider ranging discussion

[1:38:45] Voice 16: to entertain the possibility that governance review may not be complete, that there may be

[1:38:49] Voice 16: the other aspects about the governance of this organization that were not addressed by that

[1:38:53] Voice 16: review and that we ought to examine that's why we need to have that long discussion

[1:38:58] Voice 16: but perhaps trustee getty can clarify this before i

[1:39:02] Voice 16: i didn't understand sitting on the governance committee and i certainly supported the

[1:39:12] Voice 16: resolution to ask for input from trust council we do need it but i didn't understand that as

[1:39:18] Voice 16: as necessarily causing governance committee to down tools

[1:39:22] Voice 16: on the effort, on the initiative until we get that input.

[1:39:26] Voice 16: I think my understanding was that we could

[1:39:30] Voice 16: and would continue doing work on it while this other,

[1:39:34] Voice 16: getting information from both staff

[1:39:36] Voice 16: and trustees was underway.

[1:39:40] Voice 16: That's one point.

[1:39:42] Voice 16: The other point I want to make is just to follow up

[1:39:45] Voice 16: in the comments that Trustee Morrison was making,

[1:39:47] Voice 16: which is that sitting on governance committee it is it's sometimes a

[1:39:57] Voice 16: challenge to identify what should be the high priority items all of the different

[1:40:03] Voice 16: issues that are most concern to trustees they're all kind of interrelated it's a

[1:40:08] Voice 16: tangle and trying to identify which set of knots should be addressed first isn't

[1:40:14] Voice 16: always easy. And it would be helpful to follow up on Trustee Morrison's point to have the Trust

[1:40:20] Voice 16: Council's input now when we're presenting a work to help us set our priorities. The Governance

[1:40:32] Voice 16: Committee doesn't exist independently of Trust Council. We're there to serve a particular purpose

[1:40:39] Voice 16: and do things for Trust Council in the direction

[1:40:42] Voice 16: that Trust Council has set us.

[1:40:44] Voice 16: We've actually asked for input from Trust Council before.

[1:40:48] Voice 16: This isn't the first time you've seen this grid.

[1:40:50] Voice 16: We've asked for direction.

[1:40:51] Voice 16: What do you think is most important?

[1:40:53] Voice 16: And to be honest, Trust Council hasn't been particularly responsive.

[1:40:59] Voice 16: So I joined Trustee Morrison in inviting you

[1:41:03] Voice 16: to take advantage of this opportunity,

[1:41:05] Voice 16: throw in your two bits words.

[1:41:06] Voice 16: if this looks fine to you tell us if it doesn't look fine to you and you think there's something

[1:41:11] Voice 16: that's missing that is really important tell us we may or may not uh agree but we need that

[1:41:19] Voice 16: information to know uh so that we can you know work through those issues

[1:41:23] Voice 20: thank you just again

[1:41:28] Voice 20: i've

[1:41:29] Voice 31: been presenting the grid um it hasn't been up on the screen we haven't had this the advantage

[1:41:33] Voice 31: of this setup before, but it's come into every meeting

[1:41:38] Voice 31: and we've had referrals, I think, at every meeting.

[1:41:41] Voice 31: So if anybody comes up with a good idea that you want

[1:41:44] Voice 31: the governance committee to consider, we'll look at it

[1:41:51] Voice 31: and we'll see whether or not it fits in.

[1:41:53] Voice 31: We're working on three different things now,

[1:41:54] Voice 31: and if something gets bumped or moved, that's fine too.

[1:41:58] Voice 31: too. So part of the reporting in detail of the discussions that we have at our meetings is to

[1:42:06] Voice 31: bring you up to date in terms of the kinds of things that you've suggested that we work on that

[1:42:10] Voice 31: we're trying to work on and work through so that you're up to date in terms of the thinking of

[1:42:15] Voice 31: that committee. I think that for council to delegate to the committee is as important as

[1:42:22] Voice 31: the committee reporting that. So, you know, if we're going to look at the material and think

[1:42:29] Voice 31: about it and focus on that i think that's our job as getting the delegated info um the details of

[1:42:36] Voice 31: the things that the council wants to look at and then figure out a way of answering back and and

[1:42:41] Voice 31: providing you with the information if it needs more discussion if you're satisfied or not then

[1:42:46] Voice 31: you know we'll work on that as well ask a question

[1:42:51] Voice 20: trustee patrick's next on the list so um

[1:42:58] Trustee Patrick: um um annex one of the governance report is on the land use planning and the regional planning

[1:43:05] Trustee Patrick: committee um has been help help given given asked to look at annex one um we have been very busy

[1:43:16] Trustee Patrick: like every committee you only meet so many times but we did request staff to analyze annex one and

[1:43:21] Trustee Patrick: give us an answer and it's been in every one of our agenda packages if you want to look at the

[1:43:25] Trustee Patrick: regional planning committee in our last meeting we asked staff that we said we need to have a

[1:43:29] Trustee Patrick: dedicated meeting just on that topic because there's been so much on our plate as well

[1:43:34] Trustee Patrick: so i encourage you to take a look at the regional planning committee's most recent agendas and

[1:43:39] Trustee Patrick: you'll see staff's response to annex one the committee has not met to discuss that trustee

[1:43:49] Voice 20: Elliott. Thank you. Sorry.

[1:43:56] Voice 23: So when we discussed this in September, is that okay? When we discussed

[1:44:02] Voice 23: this in September, the information provided, I reread the 2022 resolution by Trustee Colburn

[1:44:11] Voice 23: and Brent, and there was seven, one, two, three, four, five, six different elements to it. And

[1:44:18] Voice 23: And two of those look like they belong to governance committee.

[1:44:23] Voice 23: One of them you've done, the object of the Islands Trust Act,

[1:44:26] Voice 23: clarification of the mandate of the organization.

[1:44:28] Voice 23: Great, awesome work.

[1:44:30] Voice 23: An assessment of the optimum governance model to preserve and protect the trust area

[1:44:35] Voice 23: pursuant to the province's vision for the future of the trust area.

[1:44:39] Voice 23: So that's the first one that it's going to take all of us.

[1:44:43] Voice 23: It is not just to be loaded on governance committee.

[1:44:47] Voice 23: committee what i see what i believe needs to happen is governance committee keep doing what

[1:44:52] Voice 23: you're doing with an internal review of the structure and the management and the governance

[1:44:57] Voice 23: and the administration of this organization so the problems that were highlighted in the

[1:45:02] Voice 23: governance review minister colin came back and said there looks like there's some concerns

[1:45:06] Voice 23: you've got options within the authorities that have been given to you to address that

[1:45:13] Voice 23: So what are you doing in house to address the governance structure? That's the job that you're doing. What I thought we did last in September was ask governance to give sort of a report out so that we on executive can work with all the, sorry, backing up, executive needs to advance that conversation with the province in a strategic way.

[1:45:40] Voice 23: We keep saying it's got to be strategized along with all the other asks, but we need data and information. And what are we doing to clean up house internally? So RPC needs to do its work. Governance Committee is doing its work in terms of the administration, but I think it needs to come back to EC.

[1:45:59] Voice 23: see so how can we do this together but without making it a very complicated trust council

[1:46:06] Voice 23: discussion that's going to go in 50 different directions um and get it done we're red bull and

[1:46:13] Voice 23: i completely

[1:46:14] Voice 20: agree with you this is taking way too long that's more thank

[1:46:23] Trustee Morrison: you um so in specifics

[1:46:26] Trustee Morrison: um sorry um can you just put your mic down it's like right in the screen thank you um so in terms

[1:46:32] Trustee Morrison: In terms of specifics of things that I would want to be in different boxes than they currently are, I guess I think about communications and advocacy really differently than a siloed box separate from anything else.

[1:46:45] Trustee Morrison: And I think challenge across everything in the trust, which is probably why it ended up in the trust report, governance report.

[1:46:53] Trustee Morrison: so every item should have attached to it communications and advocacy work so that

[1:47:00] Trustee Morrison: when strategic corporate planning and vision processes get done there is a communications

[1:47:04] Trustee Morrison: and advocacy piece attached to it and i think there is also a review of how we're doing

[1:47:10] Trustee Morrison: communications which may be what's in that box like why communication specifically is named

[1:47:15] Trustee Morrison: so i just i want us to be cautious because we've had hit that problem before of like not having

[1:47:23] Trustee Morrison: communications built in in terms of budgetary components or whatever um so that would be one

[1:47:29] Trustee Morrison: comment is maybe like there's an asterisk where like communications throughout or something like

[1:47:34] Trustee Morrison: that just to be clear and then i can't remember um and i'm sorry that i didn't have time to look

[1:47:40] Trustee Morrison: that up um representational differences i can't remember what that item was in the report if you

[1:47:46] Trustee Morrison: could expand on that because i can't remember i thought that was more critical or not i don't

[1:47:53] Voice 31: believe that was in the report that was something that came up at the first couple of trust meetings

[1:47:57] Voice 31: and that was uh for example um salt spring has 10 000 people and um owen has four i don't know

[1:48:06] Voice 31: that the other island so um off the top of my head that's the one of the problems that was looked at

[1:48:12] Voice 31: and the problem with the communications and advocacy the note there is that there we considered

[1:48:18] Voice 31: those to be urgent and everybody agreed on that but there were other policies and and it was the

[1:48:24] Voice 31: note that's attached to that that doesn't move them up so it's and we're moving on that as well

[1:48:31] Voice 31: in terms of of some of the staff positions that are in the process of getting filled and um some

[1:48:37] Voice 31: of the other and then the advocacy is a really wide broad um kind of how do what do we do with

[1:48:44] Voice 31: all the information that we've got how do we present ourselves so we haven't started that

[1:48:49] Voice 31: conversation but um so

[1:48:53] Trustee Luckham: council just uh on deb's lead here really about if there's something you

[1:48:59] Trustee Luckham: like or don't like speak up now there's a number of other voices in this room and i'm looking at

[1:49:04] Trustee Luckham: areas of the room that i haven't heard voices from and so please

[1:49:07] Voice 20: uh chime in i didn't expect

[1:49:14] Voice 20: to see it chime in sir well

[1:49:16] Voice 8: thanks mr chair just to always to inform trust council when you're

[1:49:20] Voice 8: When you're looking at the Governance Committee work plan, we realize that some of these items naturally have a governance inspiration in view.

[1:49:30] Voice 8: You've got a governance report and how you want to move a certain matter forward or not.

[1:49:36] Voice 8: But the resources to do any reporting that would provide options or different ways of approaching the same problem would be a part of myself and a little bit of David Marler.

[1:49:47] Voice 8: So that's a factor in the pace of play with the new governance committee.

[1:49:57] Voice 19: Thanks.

[1:49:59] Voice 19: So I have Trustee Boland, Middleton and Bernardo.

[1:50:02] Voice 19: So Trustee Boland.

[1:50:05] Voice 19: I

[1:50:05] Voice 28: just wanted to get a little clarity about what management slash structural review means.

[1:50:12] Voice 28: We've had the governance review with recommendations.

[1:50:15] Voice 28: recommendations. We've had the request to the province with a list of items and I'm not sure

[1:50:24] Voice 28: exactly where this fits in. I just feel like sometimes we're not always on the same page with

[1:50:30] Voice 28: respect to how those things interact and then you plop down on top of it the letter to the province

[1:50:37] Voice 28: and the response from the minister in which he references two of those. So I'd just like a little

[1:50:44] Voice 28: bit of kind of how do we join those things up and my frustration really is let's uh have that

[1:50:51] Voice 28: meeting that the governance review governance committee have asked for why didn't we do it a

[1:50:56] Voice 28: year ago why didn't we decide to sit down and have you know the first meeting of the governance

[1:51:02] Voice 28: committee they had a very good meeting where each person was asked to read so seven people

[1:51:11] Voice 28: read and digested and provided their insight or their thoughts and the rest of us need to do it

[1:51:19] Voice 28: and it doesn't have to be held up by the timetable of the governance committee and trust council we

[1:51:25] Voice 28: could just have a meeting a special meeting to do that thing in parallel with everything else

[1:51:31] Voice 28: thank you okay

[1:51:35] Voice 19: we'll move over to trustee middleton we have disagreements left

[1:51:40] Voice 1: thank you um the

[1:51:42] Voice 1: The proportional of the representational differences

[1:51:44] Voice 1: also refers to the complete lack

[1:51:46] Voice 1: of First Nations representation

[1:51:48] Voice 1: at either the press council level or its committees.

[1:51:50] Voice 1: And that was quite strongly made,

[1:51:52] Voice 1: that point was quite strongly made in the governance report,

[1:51:54] Voice 1: which to me segues into the fact that the impetus for change

[1:51:58] Voice 1: that was offered into that report

[1:52:00] Voice 1: has somehow been dissipated.

[1:52:02] Voice 1: It's become, shall we almost say,

[1:52:05] Voice 1: a clear of the court docket exercise, no offense intended.

[1:52:09] Voice 1: The needs to be the conversation

[1:52:11] Voice 1: that I think Trustee Bowman talked about.

[1:52:13] Voice 1: And this is not the fault of the chair

[1:52:16] Voice 1: or anybody on the governance committee.

[1:52:18] Voice 1: It's as I think the chair pointed out,

[1:52:21] Voice 1: this conversation is necessary.

[1:52:23] Voice 1: I don't see how it could be bad to have the conversation,

[1:52:26] Voice 1: which segues into, frankly, a governance issue.

[1:52:29] Voice 1: How do you get things on the agenda here?

[1:52:31] Voice 1: What was the process that was used to deny

[1:52:33] Voice 1: what sounded like a very benign progressive idea

[1:52:36] Voice 1: time at this table?

[1:52:40] Voice 1: You know, then maybe it would be a perfectly legitimate reference back to meetings procedure

[1:52:44] Voice 1: by-law 101.

[1:52:46] Voice 1: Well, if that's the case, we need to change that by-law.

[1:52:53] Voice 1: The agenda is being very tightly controlled for purposes that maybe even those controlling

[1:52:58] Voice 1: it don't understand.

[1:52:59] Voice 1: And so I would say, you know, why did this RFD not see the light of day?

[1:53:04] Voice 1: Was it that damaging in some way to the agenda?

[1:53:07] Voice 1: It really wasn't.

[1:53:10] Voice 1: But I think it's asking for. So I kind of like to have a little bit more explanation about why it's stopped dead at the executive committee.

[1:53:18] Voice 20: Thank you.

[1:53:28] Voice 19: We'll give a little bit about.

[1:53:30] Voice 23: There was a lot bundled into that RFD and a lot of it would have required explanation, more information, basically, as to the policies that underpin the work that we do.

[1:53:46] Voice 23: and what are the options available to us in the current framework and there just wasn't enough

[1:53:50] Voice 23: time to get that information in front of trustees so that we could have a satisfactory discussion

[1:53:56] Voice 23: you can have a discussion about all the ideas in our head but what is actually possible why things

[1:54:02] Voice 23: are the way they are and then why we might want to change them hasn't been that wasn't possible

[1:54:07] Voice 23: in the time we had committee of the whole i think that's what threw it off it was the idea of a

[1:54:12] Voice 23: whole committee of the whole discussion i think if you'd sort of remove that

[1:54:21] Voice 20: which

[1:54:22] Voice 23: wasn't enough to back it up to actually have a good discussion

[1:54:27] Voice 19: okay we'll go to trustee bernardo reminding that we only have five minutes left

[1:54:33] Voice 19: that's fine i'll

[1:54:34] Voice 16: only take four minutes and 30 seconds

[1:54:37] Voice 16: my point is actually a brief one which is i want to remind people that the governance committee is

[1:54:42] Voice 16: not the exclusive place for governance issues to be addressed yes that's what we're there for

[1:54:49] Voice 16: but you know uh seven people we've got a lot on our plate we will take on more

[1:54:55] Voice 16: things if necessary we will observe the priorities that trust council gives us

[1:55:00] Voice 16: but it is a mistake for trustees to think that somehow governance committee is going to be the

[1:55:05] Voice 16: sir galahad that solves everything it can't be do that and you create a narrow pipeline

[1:55:10] Voice 16: line. It is open to everybody, to executive committee, other standing committees, and

[1:55:15] Voice 16: individual trustees to show initiative. When they see a governance issue that they believe is

[1:55:20] Voice 16: important, is relevant to them, and they've got something to say about it that's constructive,

[1:55:25] Voice 16: I would encourage people to step up. Governance belongs to everybody. The governance review

[1:55:30] Voice 16: happened because there was a perception that there's some substantial structural problems

[1:55:36] Voice 16: that need to be addressed everybody has to get in harness at the end of the day it has been a

[1:55:41] Voice 16: problem that this term getting all of trust council involved in the effort uh we've been

[1:55:47] Voice 16: slow to make that happen but let's do it everybody should be pulling on this everybody should be

[1:55:52] Voice 16: working on the governance issues anybody who's ever been unhappy about anything about our

[1:55:58] Voice 16: processes you're not allowed to sit

[1:56:01] Voice 20: on your hands speak up thank you can

[1:56:07] Voice 31: i echo that

[1:56:07] Voice 31: up um there was one of the rfds that um may read put at the and they it's um it's difficult because

[1:56:16] Voice 31: they show up at the very end of our agendas but there was a group of nine um trustees had gotten

[1:56:22] Voice 31: together and had thought about this and i would have preferred to have heard from those nine

[1:56:27] Voice 31: in a much longer deeper process as opposed to a blip at the end of the of one of our meetings

[1:56:33] Voice 31: when there's hardly any time to talk about it.

[1:56:35] Voice 31: So if you have ideas, if you're, you know, talking to each other and, you know, ideas and solutions.

[1:56:49] Voice 31: So if you're talking and you think it's a governance issue, and that one got referred to us, so it is,

[1:56:56] Voice 31: you know, then include us.

[1:56:59] Voice 31: And, you know, it's a simple GC on your emails.

[1:57:02] Voice 31: else and then we can try and see if we can fit it in in terms of in between sleeping and eating

[1:57:09] Voice 31: um

[1:57:12] Trustee Luckham: thank you to all of you and i agree with all of you and that leadership starts here

[1:57:16] Trustee Luckham: really in providing direction um to governance committee and executive committee to facilitate

[1:57:23] Trustee Luckham: an opportunity to host a discussion about the governance report and over to sam and

[1:57:29] Trustee Borthwick: i will be

[1:57:30] Trustee Borthwick: very brief with the 48 seconds. Joe has left me. I'm kidding, Joe.

[1:57:37] Trustee Borthwick: I know I was being facetious. Yeah. And this is really born out of, I mean, I, I, you know,

[1:57:44] Trustee Borthwick: I agree that, that, and I totally understand like, you know, information is needed before we have

[1:57:49] Trustee Borthwick: that sort of broader conversation. I want to make sure that we don't lose if it's, if it's a

[1:57:54] Trustee Borthwick: question of, we need those resources, we need those, those data, those data points in order

[1:57:59] Trustee Borthwick: to have a broader conversation on that i'd be really keen to make sure that we don't lose

[1:58:04] Trustee Borthwick: that impetus and that momentum uh just because we didn't have it for this meeting like i'd love

[1:58:09] Trustee Borthwick: to have that conversation down the line um which segues into my next thing this is sort of unrelated

[1:58:14] Trustee Borthwick: or i think it underpins a lot of things but and i wasn't going to bring it up at all because i

[1:58:20] Trustee Borthwick: think i understand why it sits where it sits on the chart um but it does sort of feed into a lot

[1:58:26] Trustee Borthwick: this stuff and it's about resourcing and certainly um i don't know that uh i think i may be in a

[1:58:34] Trustee Borthwick: different position than a number of other trustees on this but uh compensation is is a part of this

[1:58:40] Trustee Borthwick: issue and it's uh it's a very difficult one for elected people to bring up and especially when

[1:58:46] Trustee Borthwick: we face uh you know criticism about the budget and all these sorts of things and it's it's it's

[1:58:51] Trustee Borthwick: a difficult thing to say please sir can i have some more um and uh i work four jobs uh i uh

[1:59:00] Trustee Borthwick: pay an extreme amount in rent um and i live on a nice edge i like i really do i'm i'm very poor

[1:59:09] Trustee Borthwick: um i think it's really important to have uh the full spectrum of people who live on our islands

[1:59:15] Trustee Borthwick: available to or able to partake in this process and be part of the political process be part of

[1:59:20] Trustee Borthwick: the voices there um it's very hard to do uh this taking this job was a terrible financial choice

[1:59:27] Trustee Borthwick: for me um i think it's really important i really appreciate it i love the opportunities that it's

[1:59:31] Trustee Borthwick: given me to learn and be involved um but it's a challenge um and so i i understand why it is

[1:59:39] Trustee Borthwick: an immediate and lower priority i get where it sits in that conversation we've briefly touched

[1:59:44] Trustee Borthwick: on it before. I know that former trustee from Denman Laura Beshaken had sort of done a lot of

[1:59:51] Trustee Borthwick: flag waving on this in the past and it's a part of the factor for me. I have limited resources to

[1:59:58] Trustee Borthwick: to engage in digging in.

[2:00:00] Trustee Borthwick: into the governance stuff which i think is really important and it's very dear to my heart but like

[2:00:04] Trustee Borthwick: i gotta i gotta pull all the rest of my life together um and still you know be a person not

[2:00:11] Trustee Borthwick: completely lose my mind anyways thank you very much all

[2:00:15] Trustee Luckham: right it's time for a break let's um

[2:00:18] Trustee Luckham: let's come back in 15 minutes is what's scheduled here hope you brought your own snacks although i

[2:00:24] Trustee Luckham: want to acknowledge that david maude has very kindly brought snacks um don't tell the staff

[2:00:29] Trustee Luckham: that we've done that, because I'm sure it's in contravention of being a contract.

[2:00:34] Trustee Luckham: So let's come back in 50 minutes. And I'm just going to say, don't let somebody else drive the

[2:00:39] Trustee Luckham: bus. Anyone here can drive the bus.

[2:00:45] Voice 20: Hang on a second. We'll be right there. We'll get it up

[2:18:23] Voice 20: on the screen. Page 29. Thank you, CAO.

[2:18:31] Trustee Morrison: So I'll just keep going. So I think that that particular

[2:18:35] Trustee Morrison: item in terms of not immediate and a lower priority could potentially move up into not

[2:18:41] Trustee Morrison: immediate but important that would be something that I would like encourage so that it gets

[2:18:48] Trustee Morrison: considered I do think the representational differences and thanks for the clarification

[2:18:51] Trustee Morrison: on that for both Trustee Middleton and Trustee Getty the representational differences I actually

[2:18:57] Trustee Morrison: think is about some of the design of how we meet our mission our strategic plan and our structural

[2:19:02] Trustee Morrison: structural view. There's a way for us to do that in parallel potentially as a larger council,

[2:19:09] Trustee Morrison: but I do think that representational differences is actually urgent because by the time we get into

[2:19:14] Trustee Morrison: it, I just feel like we need to wrap that one up this term and ensure that it's done this term so

[2:19:21] Trustee Morrison: that we can influence the next term. Otherwise, we're not. So I would prefer the representational

[2:19:26] Trustee Morrison: differences to be over. I'm not sure how we move things on this table, but those are my thoughts.

[2:19:38] Voice 20: No more speakers on governance.

[2:19:41] Trustee Luckham: Laura Patrick. And it would be helpful if you hit your speaker light, if the red light will come on, or the green light, whichever one it is, and we'll know that you want to speak.

[2:19:49] Trustee Patrick: Well, just last week, there was a local government, I encourage you guys, when they send out those emails saying, would you like to go to a meeting, there was a local government meeting last week for elected only on a presentation of the Barriers Project, which is about, it was a retention of women and others of how to be on councils.

[2:20:07] Trustee Patrick: Councils. So fresh

[2:20:09] Voice 20: material to look at. Okay. I'm going to move on to the next item on the agenda.

[2:20:18] Trustee Luckham: So that is our 2024 meeting schedule. We've got two items. One is the dates of the meetings and

[2:20:26] Trustee Luckham: the other is the places of the meetings. And I'm going to turn it over to the CAO

[2:20:30] Trustee Luckham: who can ably get us through this.

[2:20:33] Voice 8: Thanks, Mr. Chair. Good afternoon once again, Trust Council.

[2:20:36] Voice 8: council uh turn to page 30 this is a regular business for the december meeting of a trust

[2:20:41] Voice 8: council and that is setting the agenda for the upcoming year um you know i was going to stand

[2:20:47] Voice 8: up here and say uh i represent an easy decision with this rfd but uh i'll withdraw that we'll see

[2:20:54] Voice 8: how things go um and the reason i say that is there's not only the dates which i think is going

[2:21:00] Voice 8: to be reasonably easy to get to um but you then probably have consideration of the format

[2:21:05] Voice 7: both

[2:21:06] Voice 8: and the location depending upon the format so uh um as a supplementary piece of information

[2:21:15] Voice 8: a report that was prepared for fpc around the cost of live trust council meetings is attached

[2:21:22] Voice 8: as an addendum to this to this report and it starts starts on page uh 33 uh there's also been

[2:21:34] Voice 8: some question of what is the totality of meetings here at the islands trust i turn you to page 32

[2:21:40] Voice 8: which shows you the executive committee meetings the proposed trust council quarterly meetings

[2:21:47] Voice 8: and the standing meetings and the islands trust conservative conservancy meetings

[2:21:53] Voice 8: once these are all adopted they're then put into your calendars as you know any of you who watch

[2:22:03] Voice 8: sports as you try and schedule all the different cities and all the different times there's

[2:22:11] Voice 8: implications all the way down the line so we have assumed for the most part that you will

[2:22:17] Voice 8: agree with these meetings because all of the administrative staff and alleged clerks

[2:22:23] Voice 8: throughout the organization have been scheduling your ltc meetings for 2024 that being said if you

[2:22:31] Voice 8: make some changes to this the ripple effect will be a potential change into a governance committee

[2:22:35] Voice 8: or some sort of committee meeting and then a potential ltc meeting but um rest easy we will

[2:22:41] Voice 8: be able to find a solution to almost any of these problems so unless there's some specific questions

[2:22:46] Voice 8: um um i'll turn it back to you mr chair that's first to consider um the 2024 schedule including

[2:22:53] Voice 8: including the quarterly meetings,

[2:22:56] Voice 8: and two, that you adopt the following locations

[2:22:59] Voice 8: for your meetings.

[2:23:02] Voice 8: This report does not contemplate you contemplating

[2:23:06] Voice 8: that we don't have quarterly meetings.

[2:23:09] Voice 8: If there is some fundamental reconsideration

[2:23:11] Voice 8: of how things work,

[2:23:14] Voice 8: you would obviously amend your schedule.

[2:23:19] Voice 20: Are there any questions or matters of clarification?

[2:23:30] Voice 30: Okay.

[2:23:31] Voice 30: so as

[2:23:35] Voice 20: we

[2:23:42] Voice 23: go through our 2024-25 year and let's say the budget is our expenses are out of whack

[2:23:49] Voice 23: with the budget that we eventually approve can we potentially cancel an in-person meeting to

[2:23:56] Voice 23: save that amount of money and what would be the lead time that would be needed for that kind of

[2:24:01] Voice 23: action my

[2:24:04] Voice 8: suggestion is now is that time um uh you're going to be budgeting those dollars in the

[2:24:09] Voice 8: in um in march um however if you let's say cancel the june meeting because the numbers weren't

[2:24:17] Voice 8: looking good or let's say even september and julia's right here to correct me if i'm wrong

[2:24:21] Voice 8: you will have taxed for that meeting all right so you don't want to tax or something and not that

[2:24:30] Voice 8: then undertake for the most part.

[2:24:31] Voice 8: So if you have a different view and you're going,

[2:24:33] Voice 8: it's you're compelled by policy

[2:24:36] Voice 8: and frankly just good neighborliness

[2:24:37] Voice 8: to tell everyone when your meetings are

[2:24:39] Voice 8: for the upcoming year and that's starting in January,

[2:24:42] Voice 8: you're funding those meetings in March.

[2:24:46] Voice 8: If you have an idea that you don't want to fund

[2:24:47] Voice 8: all four meetings, could you change your mind

[2:24:53] Voice 8: and add one in or make some change?

[2:24:54] Voice 8: Yes, you could in March, I expect,

[2:24:56] Voice 8: and you'd have to, we'd have to undertake

[2:24:58] Voice 8: some public conversation or explanation,

[2:25:01] Voice 8: But between now and March, when you're making that decision, your policy requests that you make the

[2:25:08] Voice 20: timing decision now.

[2:25:11] Voice 20: I'll account.

[2:25:22] Voice 20: Yeah, just a question.

[2:25:25] Voice 20: Ah, you got to wait.

[2:25:28] Voice 18: It's me.

[2:25:28] Voice 18: Go ahead.

[2:25:29] Voice 18: Thank you.

[2:25:31] Voice 18: I just, we don't have the price for Victoria, even though it looks, so that's 2022 in that chart, or the expenses.

[2:25:42] Voice 18: page 33 so that's

[2:25:44] Voice 20: yeah

[2:25:46] Voice 18: i was just i was just curious because we don't sort of have an update

[2:25:49] Voice 18: number for victoria because i know that nanaimo is looking creeping up to be quite expensive um

[2:25:58] Voice 18: so we don't know anything about victoria i'm just curious to know about how much victoria

[2:26:02] Voice 18: is costing these days and then also um at the bottom do we have a price or an estimate in

[2:26:09] Voice 18: terms of how much in terms of the hybrid meeting when there's like six or seven trustees that are

[2:26:14] Voice 18: on zoom and the rest are in person uh

[2:26:21] Voice 8: trust council i'd urge you not to look at each different

[2:26:23] Voice 8: location and trying it's good the order of magnitude difference it's going to be 28 000 or

[2:26:29] Voice 8: 30 or it's going to be 26 and 28 um so just us going through the exercise of finding out each

[2:26:38] Voice 8: one a year hence i don't think is is going to help you that much the fact that we have six

[2:26:43] Voice 8: trustees who are not here um as you know there's some carrying costs we're renting this room

[2:26:47] Voice 8: whether there's two of us in it or all of us in it we're missing out on some meals um so we're

[2:26:53] Voice 8: having a reduction of five people's worth of meals and five people's worth of hotel rooms is that a

[2:26:57] Voice 8: marginal decrease in cost yes thanks

[2:27:03] Voice 11: alex i think you were thinking exactly the same as i was i was

[2:27:06] Voice 11: just wanting to know sort of those numbers just on different um places um sort of averages just so

[2:27:13] Voice 11: you know if um pender wanted to have another meeting there again or something like that

[2:27:18] Voice 11: it appears if you did the averages that that's not a

[2:27:21] Voice 20: huge difference in costs right i would say

[2:27:27] Voice 20: that's

[2:27:28] Voice 8: true historically i mean julie's done an amalgam we have a more detailed version of this

[2:27:33] Voice 8: we brought to the last trust council which seemed to indicate a with more choices in the urban

[2:27:39] Voice 8: center that there was potentially some marginal lower cost than bringing catering onto a given

[2:27:45] Voice 8: island we just can't anticipate which island we used to just do all the islands on rotation so

[2:27:50] Voice 8: So there wasn't this discussion.

[2:27:53] Voice 8: When we went to North Pender, I think we had to import catering, for instance.

[2:27:57] Voice 8: So that's a bigger cost than it traditionally would have been.

[2:28:01] Voice 8: And it depends on the time of year.

[2:28:03] Voice 8: Can I

[2:28:06] Voice 11: just follow up on that?

[2:28:07] Voice 11: So was there any thought to having a meeting in Sydney instead of downtown Victoria?

[2:28:12] Voice 11: I'm just thinking of travel for some people.

[2:28:14] Voice 11: I mean, it would make it effective for some people to attend by ferry rather than having a vacation throughout the Southern Gulf Islands, for sure.

[2:28:26] Voice 8: It has happened in the past. I think it was 2019, 20. Yeah, we have had a meeting. There's a facility there.

[2:28:34] Voice 8: It hasn't been thought of as presented here. But I don't think that it's like I think you could consider that in Victoria.

[2:28:42] Voice 8: Victoria like like there's nothing here that precludes if you say yes to yeah Victoria and

[2:28:47] Voice 8: whatever and there's a suggestion that Sydney makes sense for whatever reason I think we could

[2:28:53] Voice 8: do it obviously for some trustees it's going to be more of a loop but like half of them but

[2:29:02] Voice 8: certainly we could there's nothing you'd say yet to in saying yes to Victoria that would exclude

[2:29:07] Voice 8: Sydney for instance does that

[2:29:10] Voice 8: make sense or no sense no

[2:29:12] Voice 11: I'm sorry it makes sense in a sense

[2:29:16] Voice 11: but I mean I think the drive to Victoria and then the drive to Sydney is probably not

[2:29:20] Voice 11: they're staying overnight anyways right yeah well I'm just thinking more that you got

[2:29:25] Voice 11: what a dozen trustees and so they're all violent that maybe I'll end my ferry then

[2:29:31] Voice 11: okay

[2:29:32] Voice 19: so we have trustee Dodds Boland and Horswick can

[2:29:36] Trustee Morrison: I get clarification on how we put our hand up

[2:29:38] Trustee Morrison: because there's two different systems being used in the meeting and i'm confused

[2:29:41] Trustee Morrison: i'm

[2:29:42] Voice 19: hopefully capturing people so

[2:29:46] Voice 17: okay well i just wanted to suggest that two of our meetings this coming year be via zoom my guess is

[2:29:54] Voice 17: they would be june and september i think that that's one way of reducing i think our costs are

[2:29:59] Voice 17: You're going to.

[2:30:00] Voice 17: up. I think no matter where we go, it's going to be more things that COVID happened, things

[2:30:07] Voice 17: that we relied on before won't be the same. So that's my suggestion as to whether they

[2:30:12] Voice 17: should be Victoria, Sydney, Nanaimo, whatever. I really think, I think that should depend

[2:30:16] Voice 17: a lot on the work that staff has to do, the amount of moving of equipment and disrupting

[2:30:22] Voice 17: of lives. I think it's really important to take into consideration. So I suggest we cut

[2:30:27] Voice 17: back.

[2:30:30] Voice 20: Trustee Bowman?

[2:30:33] Voice 20: I

[2:30:33] Voice 28: would just echo what Janine said.

[2:30:36] Voice 28: What's not, I mean, the cost seems to be more or less the same,

[2:30:40] Voice 28: but the effort for staff is either enormous or not very much.

[2:30:47] Voice 28: So that should be the thing that drives the decision.

[2:30:51] Voice 28: And I would suggest we have all Zoom meetings,

[2:30:55] Voice 28: but I suspect most people won't support that.

[2:30:59] Voice 28: So maybe two, but yeah.

[2:31:01] Voice 28: Yeah, I think we need to challenge those costs

[2:31:04] Voice 28: and especially the resources.

[2:31:07] Voice 20: Merci, Borswick.

[2:31:11] Trustee Borthwick: Yeah, I would also say probably fine to do some by Zoom.

[2:31:16] Trustee Borthwick: I really, really appreciate getting to do these in person.

[2:31:19] Trustee Borthwick: There's just so much added value for me,

[2:31:23] Trustee Borthwick: especially over this last year

[2:31:24] Trustee Borthwick: and getting to interact with people in the auxiliary,

[2:31:27] Trustee Borthwick: the liminal spaces around it.

[2:31:30] Trustee Borthwick: And I totally appreciate that.

[2:31:32] Trustee Borthwick: I mean, the cost saving is just hard to ignore.

[2:31:37] Trustee Borthwick: You know, and I also appreciate that these numbers on this report are historical and averages and things will go up and down seasonally and whatever else.

[2:31:47] Trustee Borthwick: The component that just continues to sort of come home for me, though, and I, you know, I noticed in this list of things, Gabriela was, you know, one of the cheaper ones for an in-person meeting.

[2:32:00] Trustee Borthwick: um and there is value in uh if we are going to spend this money on a on a meeting space that we

[2:32:08] Trustee Borthwick: do it in the community halls and and and meeting places on our islands um and putting that money

[2:32:14] Trustee Borthwick: and putting that that that back into those those islands i think is i think that's with value i'd

[2:32:19] Trustee Borthwick: much rather spend you know uh if we're going to spend say four grand on a venue i'd rather do

[2:32:25] Trustee Borthwick: that on Rhode Island, where those halls really need that support.

[2:32:29] Trustee Borthwick: But, yeah.

[2:32:31] Voice 19: Trustee Morrison.

[2:32:34] Trustee Morrison: Thank you.

[2:32:34] Trustee Morrison: I agree with Trustee Dodds that we make the B and C, so June and September meetings virtual

[2:32:45] Trustee Morrison: and keep the, I agree, it's great to be here in person, but there's a carbon and cost issue

[2:32:51] Trustee Morrison: in multiple ways.

[2:32:53] Trustee Morrison: So that would be the change I'd make.

[2:32:55] Trustee Morrison: please let me know if you want me to move that change and how to do that. I'm a little unclear

[2:32:59] Trustee Morrison: on motions as well this meeting. And so that would be one thing. The second thing is, it does seem

[2:33:05] Trustee Morrison: from the conversations this morning and from what I've been reading in the package that there is

[2:33:10] Trustee Morrison: need for a deeper, longer conversation on some things, but we don't have a motion on the table

[2:33:16] Trustee Morrison: related to that for the scheduling. So I'm a little bit unclear on budget and I do not want

[2:33:26] Trustee Morrison: want to have a rapid budget conversation in March, I will be all sorts of sass if that happens.

[2:33:32] Trustee Morrison: So I would love it if we actually had a slightly longer March meeting if we're going to make two

[2:33:38] Trustee Morrison: virtual meetings. And that way we could have the deeper time that we need. So I know that's

[2:33:43] Trustee Morrison: a scheduling challenge. I get that. But maybe we could add one additional challenge.

[2:33:56] Trustee Evans: For myself, I'm

[2:33:59] Trustee Evans: conflicted. For myself, I would need

[2:34:01] Trustee Evans: to go somewhere with reliable

[2:34:03] Trustee Evans: Wi-Fi, so I would have to come to Victoria.

[2:34:05] Trustee Evans: I do not have reliable Wi-Fi.

[2:34:07] Trustee Evans: I would miss too much of the conversation

[2:34:09] Trustee Evans: that's going on. I would also

[2:34:11] Trustee Evans: caution from

[2:34:13] Trustee Evans: what I understood

[2:34:15] Trustee Evans: was happening when these

[2:34:17] Trustee Evans: council meetings went to virtual.

[2:34:19] Trustee Evans: um there was um as i understand it and i could be wrong so i'd rather that the trust council

[2:34:26] Trustee Evans: members that were part of council last term speak up on this i think there was a little bit of

[2:34:31] Trustee Evans: disassociation from the relationship building that occurred and that there wound up a lot more

[2:34:37] Trustee Evans: divisive um conversations because we're not in the same room and we there we can't really read

[2:34:43] Trustee Evans: body language and we can't make eye contact when we're speaking so um i would caution against going

[2:34:50] Trustee Evans: for all four of them as virtual i would still like to have some in person to make sure that

[2:34:57] Trustee Evans: we maintain our good relations i'm not opposed to them going uh virtual but i think there would

[2:35:03] Trustee Evans: have to be some hybrid um uh what's what i'm looking for um options available for those of

[2:35:11] Trustee Evans: us that are going to have to go somewhere to get wi-fi reliable enough to join thanks justy bernardo

[2:35:21] Voice 20: this is

[2:35:22] Voice 20: me um

[2:35:23] Voice 16: i want to

[2:35:25] Voice 16: caution the group here to be very careful about what we're doing

[2:35:30] Voice 16: just before this discussion we had a discussion about the governance committee and governance

[2:35:35] Voice 16: issues and how we deal with those and one of the things that came up was uh that there's

[2:35:40] Voice 16: fairly widespread frustration over how these particular meetings are conducted they people

[2:35:44] Voice 16: want to see them improved we had trustee bowen's uh suggestion for uh one point about you know

[2:35:51] Voice 16: let's have a discussion uh and it was short-circuited i think at pender it didn't it

[2:35:55] Voice 16: didn't go very far um the meeting

[2:35:59] Voice 16: process i mean this organization when when we originally

[2:36:02] Voice 16: started having quarterly meetings i don't know when but decades ago i suppose i anticipate yes

[2:36:09] Voice 16: Yes, the organization is quite different.

[2:36:12] Voice 16: We now have, which by any measure, are unbelievably overloaded, complicated, and muddled to get information, deliberation, and decision.

[2:36:24] Voice 16: And it can happen you have a major issue, and that's all supposed to happen in an hour.

[2:36:27] Voice 16: That's just nuts.

[2:36:28] Voice 16: That's not how any functional organization operates.

[2:36:33] Voice 16: A functional organization takes the time to work through issues.

[2:36:37] Voice 16: We do not.

[2:36:40] Voice 16: Now, we just had a discussion about meeting process and what are we doing? We're just sort of on the fly. We've decided that the one dimension that matters is cost. And on that basis, we're going to sort of torque and twist and change the process and say, okay, we're going to have Zoom meetings. How many? Two, three, four?

[2:36:58] Voice 16: Four, look, we have enough trouble amongst ourselves as trustees about getting our act together, about getting organized so that we can collectively have plans together so we can actually move things forward.

[2:37:11] Voice 16: Meeting together four times a year is not a big deal.

[2:37:15] Voice 16: In fact, it's probably insufficient in terms of having that relationship building that has just been talked about.

[2:37:22] Voice 16: This organization spends close to $10 million a year.

[2:37:26] Voice 16: It costs money when you have legislators come together to meet, to discuss.

[2:37:30] Voice 16: It's just the cost of doing business.

[2:37:32] Voice 16: And we don't need to apologize for it.

[2:37:35] Voice 16: What we should apologize for is that we have this meeting process that just doesn't make the grade.

[2:37:41] Voice 16: And I think it's a mistake to try to fix one part of the engine without taking into account what the effect is going to be on the rest of it.

[2:37:50] Voice 16: And the idea that somehow just the money side of it and the convenience side of it is going to justify changing the process that we now have, I think we're better off if we look at it in a more holistic way.

[2:38:02] Voice 16: And instead of just trying to fix things on an ad hoc basis, let's look at the meeting process as a whole.

[2:38:09] Voice 16: Let's have a plan.

[2:38:10] Voice 16: Let's work it out.

[2:38:12] Voice 16: And if it turns out that it makes sense to have a couple of Zoom meetings quarterly, fine, let's do that.

[2:38:19] Voice 16: but let's work out all those elements for one thing the suggestion has been made many times

[2:38:24] Voice 16: this organization should probably meet at least once a month over zoom so

[2:38:29] Trustee Luckham: trustee bernardo can

[2:38:30] Trustee Luckham: we probably just change our focus back to the four meeting schedule that we've got ahead of

[2:38:36] Trustee Luckham: us and i

[2:38:36] Trustee Luckham: appreciate totally and understand what you're trying to say there agreed

[2:38:40] Trustee Luckham: Agreed.

[2:38:42] Voice 20: Next speaker.

[2:38:47] Voice 20: Well, following

[2:38:48] Voice 9: from Trustee Bernard's suggestion, it feels a little bit like I'm on a train and I need to change trains, but the train is not going to stop before I change trains.

[2:39:04] Voice 9: And that's how it feels. I totally agree that it would be nice to restructure.

[2:39:09] Voice 9: And I guess I was kind of hoping that the governance committee would solve all of our problems and come to trust council with it, lay it all out.

[2:39:16] Voice 9: And I would be able to go, what a great idea. I vote for that.

[2:39:19] Voice 9: It's obviously not going to happen like that.

[2:39:22] Voice 9: We talked about when we met when we first met, we said, you know, we don't know each other.

[2:39:27] Voice 9: We don't know how we're going to work together. Let's meet in person and build some connections.

[2:39:31] Voice 9: connections and i think we've done that to a large degree i've really enjoyed sitting down

[2:39:36] Voice 9: having a beer and talking about things and talking about the issues on your islands and how they

[2:39:40] Voice 9: relate to my island we did that and i don't have the perspective of having been here trustee during

[2:39:47] Voice 9: covid so i don't i don't know what four meetings on zoom was like i do know what one meeting on

[2:39:53] Voice 9: zoom is like it wasn't that bad i complained a lot to my wife but but to be quite honest it wasn't

[2:39:59] Voice 9: that bad um trustee gaming can i get you to focus on my suggestion is that i i actually like

[2:40:05] Voice 9: a trustee boland's suggestion that this next term coming up we do four zoom meetings and compare

[2:40:12] Voice 9: the results of our work the quality of our work etc uh with the four in-person meetings i think

[2:40:19] Voice 9: that's at least a more i don't know that's

[2:40:24] Trustee Luckham: my suggestion okay so let's uh we do have some

[2:40:27] Trustee Luckham: motions and let's try and focus on this uh particular rfd and i'll turn it back to david

[2:40:33] Trustee Luckham: so

[2:40:35] Voice 19: trustee fast thank

[2:40:37] Trustee Fast: you and thanks everybody for your comments i've only heard um one so far

[2:40:42] Trustee Fast: on the first motion which is scheduled and uh i have uh as a member of bowen council we have

[2:40:50] Trustee Fast: council meetings monday nights so in order for bowen counselors to participate in trust council

[2:40:56] Trustee Fast: Council. I went through and checked all the Bowen Council dates against these and they all work.

[2:41:05] Trustee Fast: I think the first criteria for having a meeting is making sure everybody can come and that they've

[2:41:10] Trustee Fast: got it in their calendar. And we can always add a day if an extra day is needed or a committee

[2:41:18] Trustee Fast: the whole meeting or a special meeting. But these core meetings to get our business done,

[2:41:24] Trustee Fast: I think are important so I would like to move I am moving that trust council adopt a 2004 schedule

[2:41:30] Trustee Fast: that includes quarterly meetings on March 12th to 14th June 18th to 20th September 24th to 26th

[2:41:40] Trustee Fast: and December 3rd to 5th I

[2:41:45] Trustee Luckham: think I think seconded by trustee Yates and so that's moving the motion

[2:41:52] Trustee Luckham: that's in your package and that means we're fixing the dates for the next four quarterly meetings

[2:41:56] Trustee Luckham: everybody understand the motion and i'm going to call the vote discussion for all those in favor

[2:42:07] Trustee Luckham: and online one two okay so i think that's close enough for unanimous that motion carries um and

[2:42:18] Trustee Luckham: And who's the next speaker on the list?

[2:42:20] Trustee Luckham: Trustee Yates.

[2:42:23] Voice 3: Thank you very much.

[2:42:25] Voice 3: I will be ready to split my wrists

[2:42:28] Voice 3: if we have four Zoom meetings for council next year.

[2:42:32] Trustee Luckham: Let's keep the last one.

[2:42:34] Voice 3: Regulation aside, I would suggest

[2:42:37] Voice 3: that if we end up with any Zoom meetings for council,

[2:42:41] Voice 3: that they not be June and September

[2:42:43] Voice 3: because those are the months where the days are long

[2:42:46] Voice 3: and travel is easy.

[2:42:48] Voice 3: Those are the months where you don't want to be sitting in front of your computer for three days.

[2:42:54] Voice 3: I would also suggest that we have no meetings, no council meetings by Zoom, because it's expensive to meet as a council.

[2:43:05] Voice 3: I talk about that locally.

[2:43:08] Voice 3: I'm prepared to defend that.

[2:43:11] Voice 3: I need to see all of you when I'm at council.

[2:43:14] Voice 3: And I will be happy to attend all other committee meetings on Zoom.

[2:43:19] Voice 3: Thank you.

[2:43:23] Voice 20: Trustee Middleton, please.

[2:43:28] Voice 1: Thank you.

[2:43:30] Voice 1: Yeah, I had always felt that there was budgetary constraints aside, there was value in the governance of the organization visiting the islands that it basically governs.

[2:43:43] Voice 1: Pre-COVID, there was a lot of excitement often in communities showing off initiatives and projects that the council would be invited to see.

[2:43:55] Voice 1: And I think one thing that has happened, we do have this tremendous Zoom capability, and I'll check in with staff on this, but they make it look easy now.

[2:44:06] Voice 1: It was not easy.

[2:44:07] Voice 1: I know Zoom was quite new, like telecasting Zoom from locations all over the local trust area.

[2:44:14] Voice 1: But it looks to me the investment has been made, and it seems to work.

[2:44:18] Voice 1: It seems to work well, and credit to management and staff for making that happen.

[2:44:22] Voice 1: So I say let's use it.

[2:44:23] Voice 1: I know people watch the broadcast, but I think the benefit of us meeting in person and broadcasting is great.

[2:44:33] Voice 1: And let me just segue to say we should be mindful of the benefits.

[2:44:36] Voice 1: I attended, under the invite of the CRD, an event with the WSANIC Leadership Council at Poets' Cove,

[2:44:43] Voice 1: formerly Bedwell Harbour, on South Pender, I guess about two weeks ago.

[2:44:48] Voice 1: It was a very powerful event.

[2:44:50] Voice 1: As many of you know, from Reconciliation, there was a manager of Poets' Cove who sought to right the terrible wrongs done to the ancestors of the South, where their village site was literally dug up and carted away in dump trucks.

[2:45:05] Voice 1: And that work is powerful and meaningful.

[2:45:08] Voice 1: I know the Trust has been cautious about, I'm just citing one example, I know there's probably others throughout the Trust area that you guys would probably have.

[2:45:15] Voice 1: But I would suggest that that investment of $30,000, not only does it give us face-to-face benefits, so he can speak to it, does it give us the face-to-face synergy of what the work we're trying to do together, we can also advance other causes that are important to council and residents of the trust area as a whole.

[2:45:38] Voice 1: and I use the example of poets book I'm sure as I said you guys would have others but I think

[2:45:43] Voice 1: that's one of the benefits that we should be mindful of of holding the meetings in the trust

[2:45:47] Voice 1: area so so I I support for meetings in person and but I would encourage us I mean maybe too late

[2:45:55] Voice 1: for next year I understand venues book up etc etc but I would just encourage to be mindful of some

[2:46:00] Voice 1: of the initiatives or the projects that we can engage with by moving to the different islands

[2:46:07] Voice 1: Thank you.

[2:46:10] Trustee Luckham: Somebody want to make a motion?

[2:46:11] Voice 20: Sounds like we need to get in that direction.

[2:46:16] Voice 20: Trustee Getty.

[2:46:19] Voice 20: I

[2:46:20] Voice 31: don't think that we could afford to have a meeting on Bowen.

[2:46:24] Voice 31: Once we get our community center and we've got a place to have a meeting,

[2:46:27] Voice 31: I think with all the B&Bs and the $400, $500 a night accommodations,

[2:46:32] Voice 31: that I don't think we could afford to meet there.

[2:46:34] Voice 31: there um and i think that um i prefer zoom because i can hear better with my headphones and all the

[2:46:43] Voice 31: rest of it but um i'm thinking about the last council meeting where we had a bit of a disagreement

[2:46:50] Voice 31: in a rough spot at the end and i don't know that we could handle that particularly well

[2:46:55] Voice 31: over zoom so as much as i for lots and lots of reasons i prefer zoom but i think that um and it's

[2:47:03] Voice 31: You know, it makes a lot of sense. And from Bowen's tax position, I think that any cost saving that we can, you know, penny pinch like crazy is appreciated by our community.

[2:47:17] Voice 31: but I think it's really important for us to meet in person and we could maybe figure out ways of

[2:47:26] Voice 31: making it so that it's value-added somehow having you know more meetings that are more informal

[2:47:34] Voice 31: discussions but I would prefer in person.

[2:47:40] Voice 19: So last two we have is trustee Morris and trustee

[2:47:44] Voice 19: I

[2:47:45] Trustee Morrison: move that trust council adopt the following locations for its 2024 meetings. March 12th to 14th in Nanaimo, June 18th to 20th in Salt Spring, September 24th to 26th on an island to be determined, December 20th to 24th in Victoria,

[2:48:21] Voice 20: Yes,

[2:48:21] Trustee Morrison: please. So I agree. I thank you for the discussion. And I think it's a good point that

[2:48:28] Trustee Morrison: in this year, in particular, as we're working through governance issues that we meet in person

[2:48:32] Trustee Morrison: and like have the time we need to talk and to have these conversations. I also just look back

[2:48:36] Trustee Morrison: at the lovely grid from the governance committee and see that it's a high, high priority to get

[2:48:41] Trustee Morrison: the meetings process sorted out. So hopefully for next year, when we have this conversation,

[2:48:44] Trustee Morrison: we have a better understanding of what works and what doesn't um

[2:48:48] Trustee Morrison: and um lastly to trustee

[2:48:51] Trustee Morrison: middleton's point of view um i i do agree that it's it's helpful to meet in the islands but i

[2:48:58] Trustee Morrison: only agree with that if we're actually engaging with the islands i was extremely disappointed

[2:49:05] Trustee Morrison: to only have a few people go out to the kingfisher forest on north pender because other people we

[2:49:12] Trustee Morrison: We didn't have the time either for the field trip or people needed a break or whatever.

[2:49:15] Trustee Morrison: So if we're going to go to the islands, we better make use of the field trips.

[2:49:23] Trustee Luckham: Thank you. So, Council, I'm going to take a leadership opportunity here myself and just ask you, are you ready to call the vote on this decision?

[2:49:32] Trustee Luckham: Is there more information that you need? Ben Maberly, do you need, do you have a question, more information?

[2:49:37] Trustee Luckham: I'd like

[2:49:40] Voice 11: to speak to the motion. Go ahead, Ben.

[2:49:43] Trustee Luckham: Yeah,

[2:49:44] Voice 11: I do support the motion. I especially support the third option, you know, to be determined, the island to be determined.

[2:49:52] Voice 11: And other work that I do where we actually go into small communities and have meetings, I think it's important to remember, and we did this study, that for every dollar that this organization would bring to a community, that's $25 to the community.

[2:50:05] Voice 11: community so it's a 25 to 1 ratio when you go into these small communities and even if sometimes the

[2:50:13] Voice 11: events aren't as well attended and the engagement with the island isn't as good as it should be

[2:50:17] Voice 11: it's still a significant event on us in a small community so I don't think that can be overlooked

[2:50:26] Voice 11: you know it's I think it's just a part of the process that we as people who stood up for

[2:50:34] Voice 11: election volunteer to do right so trustee dodge

[2:50:38] Trustee Luckham: so i'm trustee dodge i think you said

[2:50:42] Voice 17: having done a gazillion trust accounts so i want to say to me about the money when you talk about

[2:50:49] Voice 17: having more time for discussion we all spend like it takes us about what five hours to get here so

[2:50:56] Voice 17: we spend a huge amount of time to get to the destination time that maybe we could actually

[2:51:00] Voice 17: in a zoom meeting add to our agenda for the day i'm in terms of the financial benefit to the

[2:51:06] Voice 17: community you go to arriving on island a once every eight years is not going to save the economy

[2:51:11] Voice 17: of that island i think it's also public perception preserve and protect while you're riding ferries

[2:51:17] Voice 17: you're in cars you know you're making people move all this material around with them i mean to me

[2:51:21] Voice 17: pender you know it was an example of things being quite messy so anyways i propose the motion

[2:51:26] Voice 17: motion.

[2:51:29] Trustee Luckham: So thank you, counsel. So I'll ask one more time. Are we ready for the vote?

[2:51:34] Trustee Luckham: Looks like we are. So I'm going to call the vote. All those in favor, please raise your hand.

[2:51:41] Trustee Luckham: David, I'll wait for you. It looks like that's certainly the majority. And lower your hands

[2:51:46] Trustee Luckham: and online and in person, any opposed? All right. So that does carry.

[2:51:55] Trustee Luckham: So I just want to speak for a moment on small communities. I wasn't chair at the time,

[2:52:00] Trustee Luckham: and maybe that's why but one of the most successful most cost-effective council meetings

[2:52:04] Trustee Luckham: we ever had and financially was on thetis island tiny community but indeed i agree with ben about

[2:52:12] Trustee Luckham: bringing these meetings to small communities where we can and it makes sense so let us continue on

[2:52:18] Trustee Luckham: cao help me out here we've done both of the recommendations that are in the briefing i think

[2:52:24] Trustee Luckham: that the cost uh uh section here the next item um is just a briefing trust council meeting costs

[2:52:31] Trustee Luckham: and uh i'll just ask maybe if there's any further uh questions with uh respect to this i think if

[2:52:39] Trustee Luckham: we've had that discussion and if it's all right i'll move on to the next section of our agenda

[2:52:44] Trustee Luckham: um susan yates over to you

[2:52:46] Voice 3: just a question with regards to the locations for the quarterly

[2:52:49] Voice 3: early meetings, if staff and EC determine that one location might be better than another,

[2:52:56] Voice 3: even though we named them in our vote, is that okay?

[2:53:03] Voice 20: Who's going to answer that?

[2:53:04] Voice 20: David?

[2:53:06] Voice 5: Yeah, council has to adopt the location, so it would have to come back to council to change

[2:53:12] Voice 5: it.

[2:53:13] Voice 5: It could be done by resolution in that meeting.

[2:53:15] Voice 5: It could be done.

[2:53:18] Trustee Luckham: Okay, then.

[2:53:18] Trustee Luckham: And I'm not seeing any other questions.

[2:53:22] Trustee Luckham: And I'm going to move on then to page 35 of your agenda, 4.2.3,

[2:53:27] Trustee Luckham: the meeting and development application procedures and public notice requirements.

[2:53:31] Trustee Luckham: This is an RFD.

[2:53:32] Trustee Luckham: And CAO, I see you still standing at the microphone there.

[2:53:36] Trustee Luckham: So, David Marler, you're going to present this one.

[2:53:39] Trustee Luckham: Thank you.

[2:53:40] Voice 5: Yeah, thank you.

[2:53:42] Voice 5: So, this actually is in response to more than one request to look at our procedures around meetings

[2:53:49] Voice 5: things and how we can simplify it also there's new legislation that allows local trust committees to

[2:53:56] Voice 5: adopt public notice bylaws so there's a default notice requirement in the

[2:54:03] Voice 5: legislation the local

[2:54:05] Voice 5: government act but legislation now allows us to do something a little different the idea there

[2:54:12] Voice 5: is to help tailor it more to the local need so a lot of municipalities have adopted bylaws

[2:54:19] Voice 5: where instead of a newspaper, they'll publish on the website and in another location.

[2:54:25] Voice 5: So that's what these three resolutions here are about.

[2:54:31] Voice 5: The first two are to do with meeting procedures and development procedures.

[2:54:38] Voice 5: So every local trust committee has bylaws that deal with meeting procedures

[2:54:43] Voice 5: and bylaws that deal with development application procedures.

[2:54:45] Voice 5: And Section 11 of the Honest Trust Act allows Trust Council to adopt procedures that can apply to one or more or all local trust committees.

[2:54:55] Voice 5: And those procedures could be meeting procedures and the procedures to undertake when considering development applications.

[2:55:05] Voice 5: Council cannot override some of the legislative requirements of local trust committees.

[2:55:13] Voice 5: So things like the fees bylaws, that's clearly in the legislation that local trust committees have to adopt those.

[2:55:21] Voice 5: And things like the distances around for a development bonus permit application, local trust committees have to establish the notification distance by bylaw.

[2:55:34] Voice 5: So for that reason, what staff are recommending here is the council may want to consider a single bylaw.

[2:55:42] Voice 5: So essentially, Trust Council's meeting procedure bylaw could be updated and amended to include local trust committees and tailored, obviously, to their needs.

[2:55:52] Voice 5: But it would be a single bylaw that would deal with all meetings of Islands Trust, local trust committees and Trust Council and council committees and the executive committee.

[2:56:02] Voice 5: So this would be adding local trust committees in there, and then beyond that, repealing

[2:56:08] Voice 5: the local trust committee or asking the local trust committees to repeal their bylaws.

[2:56:14] Voice 5: And then the other one would be council adopting a single development procedure bylaw that

[2:56:22] Voice 5: would have all the procedural elements that are common between all the local trust committees,

[2:56:27] Voice 5: leaving the local trust committees then to deal with the notification requirements in their own bylaws, which council cannot deal with.

[2:56:36] Voice 5: And that's the third resolution is council could help by developing a model bylaw for them to consider.

[2:56:43] Voice 5: And that would include some common language for notifications, common format that we would then develop.

[2:56:50] Voice 5: And then if council was to adopt that, local trust committees could then adopt them.

[2:56:56] Voice 5: So this is really just direction to staff, if you want to go this way, to ask us to come back with some draft language.

[2:57:04] Voice 5: We'd work with our legal advisors as necessary to bring back solid bylaws that would be able to either consider adopting or amending, as you see fit.

[2:57:16] Voice 5: So I'll answer any questions through the chair.

[2:57:19] Voice 5: Otherwise, back to you.

[2:57:21] Voice 5: Thanks.

[2:57:23] Trustee Luckham: I'm sure.

[2:57:23] Trustee Luckham: Thank you, David, for that.

[2:57:25] Trustee Luckham: another spastic david uh ideally if we want to make these motions doing them one at a time might

[2:57:30] Trustee Luckham: provide the opportunity for um support to be provided to one not all of them and that's maybe

[2:57:37] Trustee Luckham: not necessary to pass them all this time no the thing that i hope council understands is that this

[2:57:44] Trustee Luckham: is simply to enable staff to come back to you with drafts that we would then debate the merits of it

[2:57:50] Trustee Luckham: and the language associated with it to see that it's compatible.

[2:57:54] Trustee Luckham: So I'm going to just ask counsel now to, are there any questions?

[2:57:58] Trustee Luckham: But otherwise, let's go to motions if we can.

[2:58:01] Trustee Luckham: And over to David Mott to manage it.

[2:58:04] Voice 19: So trustee Patrick.

[2:58:07] Trustee Patrick: Well, thank you, David, for looking at this.

[2:58:10] Trustee Patrick: But I looked at the open meeting best practices of the ombudsman report,

[2:58:14] Trustee Patrick: and it says providing clear, conspicuous,

[2:58:18] Trustee Patrick: and quickly detailed advance public notice of meetings

[2:58:20] Trustee Patrick: is an important first step for ensuring openness and transparency.

[2:58:24] Trustee Patrick: I think one of our handling and managing and how and when we make notices is one thing,

[2:58:30] Trustee Patrick: but our public and our islands, you know, just a notice of a meeting isn't enough.

[2:58:35] Trustee Patrick: It's the level of detail and the communications as to why we're meeting and what's in it.

[2:58:40] Trustee Patrick: Even addresses of applications that we're about to see and have, you know, would be helpful.

[2:58:45] Trustee Patrick: So I think it needs to be matched with not just meeting the basic meeting notifications, but the quality of the information being written in an easy-to-understand way so people understand what's in our meeting that we're about to have.

[2:59:05] Voice 20: Director Marley, any comments about it?

[2:59:10] Voice 5: I've got no direct comments.

[2:59:11] Voice 5: The legislation requires that you give notice for meetings the date, time, and place.

[2:59:19] Voice 5: And it's a regular meeting.

[2:59:20] Voice 5: And then through the meeting procedure bylaws, we have requirements of when we get that posted, when the agenda is available, and that's how we communicate.

[2:59:31] Voice 5: But if council wants to do something different, that can be considered.

[2:59:34] Voice 5: And that would be through the bylaw amendment.

[2:59:36] Voice 5: So something you can consider if you want to go that way.

[2:59:41] Voice 20: Trustee Peterson?

[2:59:44] Voice 20: Yeah, thank you.

[2:59:45] Voice 15: So I have no problem with the second and third part of this, but I have a question about the first part.

[2:59:51] Voice 15: I think that I read in the briefing that a trust council meeting procedure bylaw would supersede existing.

[3:00:00] Voice 15: local trust committee bylaws and having just been through a process of hammering out over

[3:00:07] Voice 15: several meetings uh let's get the island local uh trust committee meeting procedures bylaw

[3:00:14] Voice 15: doing our absolute best to tailor it to the expectations and and requests of the community

[3:00:20] Voice 15: i'd hate to see that go out the window and be superseded by something that doesn't provide

[3:00:27] Voice 15: provide the same level of of public access to that we've just spent quite a bit of time doing on the

[3:00:35] Voice 15: ski so um I think I I think

[3:00:41] Voice 20: I saw yes this is tomorrow

[3:00:46] Voice 5: yeah that is correct section 11 indicates

[3:00:50] Voice 5: that Trust Council meeting procedures adopted in that section would supersede local trust committee

[3:00:56] Voice 5: by-laws where there's a conflict?

[3:00:58] Voice 8: Trustee for OCO.

[3:01:01] Voice 8: Well, that's a significant consideration that trustees have to start,

[3:01:06] Voice 8: in my humble opinion, you might want to start thinking about this.

[3:01:11] Voice 8: Is there enough in common that will end up saving you money

[3:01:15] Voice 8: and providing some efficiencies, whether it's in this area,

[3:01:19] Voice 8: OCPs, language in your zoning by-laws,

[3:01:21] Voice 8: such that it would lessen costs on some way?

[3:01:25] Voice 8: This is a fairly light treatment of having a general application as opposed to a customized option.

[3:01:34] Voice 8: Certainly worth considering over time to see whether this might work and the definitions be similar.

[3:01:40] Voice 8: Thanks.

[3:01:41] Voice 20: Rob, we'll just come to

[3:01:47] Voice 19: Director Marley, please, first.

[3:01:50] Voice 5: Yeah, just to add, excuse me.

[3:01:53] Voice 5: Yeah, because the wording in Section 11, Council can make variations in the bylaw for different local trust committees.

[3:01:59] Voice 5: So it doesn't have to be a one-size-fits-all.

[3:02:01] Voice 5: There could be certain local considerations that council are considering in the by-law.

[3:02:07] Voice 5: Again, it's about a single by-law versus creating 13 by-laws.

[3:02:12] Voice 5: Okay, Christy Falk.

[3:02:17] Voice 20: Yeah, so the

[3:02:20] Voice 7: challenge or the problem that we're trying to solve here, I believe,

[3:02:27] Voice 7: the public hasn't got the proper opportunity to engage with us through our agendas

[3:02:32] Voice 7: us and you know to engage with the material that we're going to be discussing at meetings

[3:02:35] Voice 7: and so if that's the thing we're trying to solve am i understanding it right that we're proposing

[3:02:41] Voice 7: to add two days um because that in order for the public to give a proposal in response to something

[3:02:52] Voice 7: that's posted that's going to be on our agenda they have to know before the agenda is closed

[3:02:57] Voice 7: closed for new items right so that now we're adding two days so that is that the proposed

[3:03:03] Voice 7: solution to the problem i just want to get clarity on on what we're doing

[3:03:08] Voice 30: yeah

[3:03:10] Voice 5: and the first

[3:03:11] Voice 5: resolution and that last line there is intended to address that concern so um i mean you could

[3:03:19] Voice 5: separate that out and just do that and not do anything else if you wanted to but that would

[3:03:24] Voice 5: be an amendment to address that concern that you raise so

[3:03:28] Voice 7: i just want to ask is is that um

[3:03:33] Voice 7: does it seem like that's a good solution is it going to accomplish what we wanted to accomplish

[3:03:37] Voice 7: are there other solutions that we haven't looked at christy

[3:03:45] Voice 20: bernardo uh yeah just uh

[3:03:50] Voice 16: asking director marlo clarify something because uh reading the materials and hearing the remarks

[3:03:55] Voice 16: just want to be clear about something certainly i understand the third motion is is to bring us

[3:04:00] Voice 16: up to speed with uh um changes in legislation the the first two motions my understanding is

[3:04:06] Voice 16: these are purely procedural you're essentially asking for the opportunity to draft them and

[3:04:13] Voice 16: then bring them back so that trustees can then decide whether or not they really want to pass

[3:04:17] Voice 16: them or not so this enables the work it's procedural it's not going to have a substantive

[3:04:24] Voice 16: of effect on the output of a local trust committee it's it's about the steps about

[3:04:31] Voice 16: getting bylaws and applications processed and the idea is to streamline what is now 13 different

[3:04:39] Voice 16: processes because everybody's got their own weird little set of circumstances just say look we'll

[3:04:45] Voice 16: have the same notice period the same type of procedure for every local trust committee and

[3:04:51] Voice 5: that'll make it easier on staff is that the idea and that would be the ideal i mean i could see

[3:04:56] Voice 5: there being some tweets for certain local trust members but that is the intent yes and that's what

[3:05:01] Voice 5: you're

[3:05:01] Voice 16: hoping to draft with this thing and then bring it back for this body to decide correct and

[3:05:07] Voice 5: the final vote on it is a two-third majority vote so yes correct seems pretty straightforward to me

[3:05:14] Voice 20: me thank you trustee fast thank you

[3:05:19] Trustee Fast: um i uh i also think this makes good sense i'm looking at

[3:05:25] Trustee Fast: the bottom of um uh page 37 and it talks about um the report from staff says administration would

[3:05:33] Trustee Fast: be reduced significantly um it would be a cost saving to the organization looking at the top

[3:05:40] Trustee Fast: of page 38 and it also provides an approach that's more streamlined for the public which i assume

[3:05:46] Trustee Fast: Do means if a member of the public was going to look at several local trust committees.

[3:05:52] Trustee Fast: I'm not going to say much here because on Bowen, we have a municipal council thing,

[3:05:56] Trustee Fast: but I will speak to my experience as a vice chair last term when I stumbled a few times

[3:06:03] Trustee Fast: because procedures were so different and sometimes there were gaps where things are

[3:06:09] Trustee Fast: unclear, like what is a delegation?

[3:06:11] Trustee Fast: Did they get to say what?

[3:06:15] Trustee Fast: we made a bunch of uh repairs um what i thought were repairs and um but it became clear they're

[3:06:23] Trustee Fast: all different all over the place so anyway i um i see that this is a simple request for staff to

[3:06:31] Trustee Fast: prepare a draft amendment everybody around this table will have a chance to look at that draft

[3:06:36] Trustee Fast: and uh bring forward any thoughts and comments and uh this seems to be more of a um uh requesting

[3:06:44] Trustee Fast: requesting staff to make things better and so i would be in support of this motion thank all three

[3:06:49] Trustee Fast: of them thank you okay

[3:06:51] Voice 19: we have trustee giddy morrison and evans i

[3:06:55] Voice 20: was going to say what joe

[3:06:57] Voice 20: said so um i'm prepared to move the motion if you want it on the table please okay um can

[3:07:07] Voice 31: we do it

[3:07:07] Voice 31: just as it's printed or do you want me to read it out i'll read it up yeah okay

[3:07:13] Voice 31: i move that trust

[3:07:14] Voice 31: council requests staff to prepare a draft amendment to the trust council meeting procedures

[3:07:18] Voice 31: under Section 11 of the Islands Trust Act so that it applies to all 13 local trust committees

[3:07:23] Voice 31: and add amendments to require release of local trust committees if the agenda outlines a minimum

[3:07:29] Voice 31: of two days before release date of full agenda. I further move that Trust Council request staff

[3:07:33] Voice 31: to prepare a draft local trust committee development procedures bylaw under Section 11

[3:07:38] Voice 31: of the Islands Trust Act that will establish standard procedures applicable to all local

[3:07:43] Voice 31: local trust committees and further the trust council

[3:07:47] Voice 31: requests staff to repair a draft notice policy

[3:07:49] Voice 31: with the model local trust committee, public notice bylaw

[3:07:52] Voice 31: and a draft trust council public notice bylaw.

[3:07:56] Voice 30: Okay,

[3:07:58] Trustee Luckham: well, we've moved to a second.

[3:08:00] Trustee Luckham: That's true, they are comfortable in moving all the time.

[3:08:05] Trustee Luckham: I'm certainly comfortable with that

[3:08:07] Trustee Luckham: because we're going to a draft,

[3:08:09] Trustee Luckham: but if we need to split it into multiple parts,

[3:08:12] Trustee Luckham: we can do that.

[3:08:12] Trustee Luckham: so how are you feeling are you comfortable with going to a vote and now i will just so just

[3:08:18] Trustee Luckham: preface that and you wish to speak to your motion initially at this point um i think it's a slam

[3:08:24] Trustee Luckham: dunk myself

[3:08:24] Voice 31: let's just say that says it says the chair of the governance staff has time to do this

[3:08:30] Voice 31: then it's something that might have come to the governance committee so right i'm moving here on

[3:08:35] Voice 31: it

[3:08:35] Trustee Luckham: okay so council do we understand what we're voting for a draft for us to look at in the future

[3:08:42] Trustee Luckham: sure let's vote on it all those in favor

[3:08:44] Trustee Morrison: oh point of order there should be discussion option before

[3:08:50] Trustee Morrison: we go to a vote the

[3:08:52] Trustee Luckham: discussion i just asked if you're ready for the vote so if you want to

[3:08:56] Trustee Luckham: sorry i said

[3:08:58] Trustee Morrison: it twice okay sorry chair i didn't hear it that way i heard are we are we okay with

[3:09:03] Trustee Morrison: what you okay

[3:09:04] Trustee Luckham: are we ready

[3:09:05] Trustee Morrison: for the vote no no would you

[3:09:06] Trustee Luckham: like more information you need no so

[3:09:09] Trustee Morrison: So I just, I want to just point out before people vote that that first motion, and actually

[3:09:14] Trustee Morrison: generally, I think all three of this together, like it's one motion now, the one thing that

[3:09:20] Trustee Morrison: it does do, and I'm for the motion, okay, but the one thing that it does do, and I think

[3:09:24] Trustee Morrison: we need to be aware of, is that it takes it to a federated policy instead of a LTC level

[3:09:31] Trustee Morrison: policy.

[3:09:32] Trustee Morrison: So just be clear about that, because you're going to have to defend that in your local

[3:09:36] Trustee Morrison: spaces for those who want local more local control and it is i think the efficiencies

[3:09:41] Trustee Morrison: that it gains is worth it to do it this way but i just want people to be clear that we're moving

[3:09:46] Trustee Morrison: from a a local control ltc policy to a federated policy is

[3:09:53] Trustee Luckham: there any further discussions trustee

[3:09:55] Trustee Luckham: evans so

[3:09:57] Trustee Evans: i still had a comment to make on the the first section um with regards to any ltc that

[3:10:04] Trustee Evans: that have worked really, really hard on coming up with something that is comfortable with them,

[3:10:10] Trustee Evans: perhaps we can take a look at some of these items that are being worked

[3:10:14] Trustee Evans: and pull them into the draft so that that work is not undone.

[3:10:18] Trustee Evans: And we can talk about the merits as a council of the whole

[3:10:21] Trustee Evans: to figure out what's going to work well for all of us

[3:10:25] Trustee Evans: so that it's not going to undo good work that's been done.

[3:10:30] Voice 5: David Marley?

[3:10:31] Voice 5: Yeah, so just so you know that the intent of the report back to you, we'll look at all of the local trust committees' current bylaws and identify where there are any conflicts and make suggestions on how to deal with them.

[3:10:45] Trustee Luckham: Okay, you know, I'm just going to make a remark.

[3:10:48] Trustee Luckham: Mark, you know, ideally, right, this is an ideal consensus situation where if we can come to an

[3:10:54] Trustee Luckham: agreement and David and the staff are able to craft all the subtleties of these different LTCs

[3:10:59] Trustee Luckham: into something that's helpful to everybody, we could potentially reach consensus and it would

[3:11:05] Trustee Luckham: be nice to do that. So any further questions or comments on the three motions that have been

[3:11:11] Trustee Luckham: moved as a single motion? I'm going to call the vote then. If that's all right. All those in

[3:11:16] Trustee Luckham: favor? Hands down. Any opposed? Online? Okay. So I see one opposed. So thank you, Council. And

[3:11:30] Trustee Luckham: Tim, let's hope we can make it work. That's the idea. Appreciate your voice at the table.

[3:11:37] Trustee Luckham: All right. Thank you, Council. We're doing well. The next item here is Trust Council

[3:11:42] Trustee Luckham: Council follow-up action list review this is a discussion item and my CEO how do you want to

[3:11:50] Trustee Luckham: roll with this one oh

[3:11:53] Voice 8: thank you Mr. Chair so on the page 40 I think Trust Council you've got a

[3:11:58] Voice 8: lot of options here you can just rumble right past this one if you want but this is this is

[3:12:09] Voice 8: is some vestigial this is you all putting your eyes to what's on the follow-up action list over

[3:12:15] Voice 8: the last period of time it stretches back a while um it's a admin tidy up kind of thing we did it

[3:12:22] Voice 8: with executive committee and i expect that you do it with each of your individual committees as well

[3:12:27] Voice 8: so we just took an honest moment here and in red um beside each of these initiatives we said you

[3:12:33] Voice 8: know great there's work proceeding um this motion we didn't understand in the first place and still

[3:12:40] Voice 8: don't um or uh maybe trust council over the last three or four years has passed the same motion

[3:12:47] Voice 8: like we know you're trying to access provincial funding there's about four different recommendations

[3:12:51] Voice 8: to do that i'm just trying to acknowledge that we probably don't need a fifth unless it's different

[3:12:57] Voice 8: or we could amalgamate some of the things that are just almost the exact wording

[3:13:03] Voice 8: I know that you don't want to revisit probably each of these issues today on a one-by-one basis

[3:13:09] Voice 8: because each of these conversations might have been an hour but who knows

[3:13:15] Voice 8: so you could go I've noted a number of areas where things are quite similar or the direction

[3:13:23] Voice 8: was very general you could say go tidy that up and bring it back that's one option for you

[3:13:29] Voice 8: or we can kind of go through the list and see if you feel comfortable amalgamating or we could

[3:13:34] Voice 8: leave the list as it is is that a reasonably good explanation of where we are so hard to say i'm

[3:13:45] Trustee Luckham: assuming that council would like this is a briefing not a decision item however you just said

[3:13:50] Trustee Luckham: if you tell me to go do these things i'm going to go do them so from this uh chart that you have

[3:13:56] Trustee Luckham: um what is you is your expectation that you'd like us to do and then we'll figure out what it

[3:14:02] Trustee Luckham: as a council wants to do with this well

[3:14:07] Voice 8: i thought i just so i would say you've you've read it

[3:14:10] Voice 8: presumably are there some things here that you see um that should potentially come off

[3:14:16] Voice 8: um do you want me now that i've daylighted this i could take this and turn it to an rfd and i

[3:14:22] Voice 8: could come up with specifically what i think should be taken off or amalgamated to make it easy

[3:14:30] Voice 8: um i just wanted to let you know what you've got on your follow-up work action list and um the

[3:14:37] Voice 8: staff the senior staff have gone through this and taken a look at as well i won't repeat it

[3:14:40] Voice 8: everything i've just said so you can go that way or you can just move past this you've been

[3:14:45] Voice 8: informed and go on to uh the trust area services work right

[3:14:49] Trustee Luckham: so receiving it for information is one

[3:14:52] Trustee Luckham: of the options so uh david maude uh will you manage your speakers list all

[3:14:58] Voice 20: right that's the evidence

[3:15:09] Voice 20: thank

[3:15:10] Trustee Evans: you um i would want for one like to talk through some of these items i think it's a good

[3:15:16] Trustee Evans: opportunity um one of the one of the one of the comments that i have on this list it would be

[3:15:22] Trustee Evans: great to know on this uh list of active projects so i went through and i saw that there are 35

[3:15:28] Trustee Evans: five active projects the list contains 48 but a number of them have been completed

[3:15:32] Trustee Evans: so the items that are in progress it would be really good to know what percent um that project

[3:15:38] Trustee Evans: is to completeness is it 10 complete is it 90 complete 50 complete that would be really helpful

[3:15:45] Trustee Evans: to know um and then going through uh this like for example the second item on the list if we can

[3:15:53] Trustee Evans: and go down to the list.

[3:15:54] Trustee Evans: I think that would be helpful.

[3:15:57] Trustee Evans: I think that you're correct here.

[3:15:59] Trustee Evans: The second item is difficult to understand

[3:16:03] Trustee Evans: whether or not that belongs with us or not.

[3:16:06] Trustee Evans: So I think that would be worth a discussion.

[3:16:09] Trustee Evans: The third item on the list,

[3:16:14] Trustee Evans: again, does that belong at Trust Council

[3:16:17] Trustee Evans: or does that belong elsewhere?

[3:16:20] Trustee Evans: So I think there are some things in here

[3:16:22] Trustee Evans: that we should have a discussion

[3:16:23] Trustee Evans: as to whether they belong on this list for trust council follow-up or not um and i've got i've got

[3:16:31] Trustee Evans: a few other uh comments through here but i'm not going to hog all the time um but yes i think uh

[3:16:37] Trustee Evans: some of the suggestions that were made by the cao of of blending them together i think that's

[3:16:42] Trustee Evans: a great idea because then we can potentially start moving some of these projects to completion

[3:16:48] Trustee Evans: because having so many on this follow-up action list there are too many rods uh pokers in the fire

[3:16:54] Trustee Evans: we are not everything's just going to get lukewarm nothing is going to get get done it's too much our

[3:17:00] Trustee Evans: staff are overloaded we keep saying this we have to cut this list down so please i'm begging you

[3:17:06] Trustee Evans: let's take a look at this and start removing some items and if they're removed off the follow-up

[3:17:11] Trustee Evans: action list and put on the future i'm okay with that if they belong there otherwise let's get

[3:17:16] Trustee Evans: with them lighten the workload please thank you ceo

[3:17:21] Voice 19: did you want to i thought that was awesome

[3:17:26] Voice 20: okay okay trustee peterson uh

[3:17:31] Voice 15: thank you uh echoing uh trustee evans a bit

[3:17:35] Voice 15: one thing that stands out for me looking at this list is here is um here's a representation

[3:17:43] Voice 15: presentation of how Trust Council loads staff with an amount of work that is beyond achievable

[3:17:52] Voice 15: given staff capacity. This is why some things don't happen. I really appreciate this report.

[3:18:02] Voice 15: I think it's very helpful. I would suggest that based on the CAO's comments, I think a request

[3:18:09] Voice 15: for decision uh coming back to us would be very helpful it seems to me that the low-hanging fruit

[3:18:17] Voice 15: that might be we might accomplish today is to simply request uh consolidation of the items

[3:18:23] Voice 15: that are listed as as appropriate to consolidate i know there's a couple uh uh nap tap uh certificates

[3:18:32] Voice 15: that will probably fall off the list soon but uh i think it would be helpful if if we provided the

[3:18:39] Voice 15: direction to consolidate today and then request uh uh a request for decision to to address the

[3:18:48] Voice 15: rest of them so we don't spend a long time today and if if the chair is ready i'd have to make a

[3:18:54] Voice 15: motion there okay so i move that trust council request that the items on the follow-up action

[3:19:02] Voice 15: list that are listed as uh should be consolidated be consolidated and that staff return a request

[3:19:14] Voice 15: for decision on further work on the trust council work program all

[3:19:20] Voice 20: right so let's uh check that

[3:19:23] Voice 20: yeah i can't hear

[3:19:36] Trustee Luckham: well it's almost a conversation between the movie and the recorder

[3:19:45] Voice 15: okay you got so we got the items listed as consolidated to be consolidated

[3:19:50] Voice 15: and that staff be requested to prepare a request for decision uh for further work on the

[3:20:02] Voice 15: trust

[3:20:02] Voice 20: council work program follow-up action follow-up action sorry when you've got that

[3:20:12] Voice 20: ready for us um turn your microphone on and

[3:20:16] Voice 20: uh and read it out loud on the screen

[3:20:20] Voice 20: pardon she's on the screen oh she's coming up on the screen fantastic is that the intended motion

[3:20:28] Voice 20: yes sir okay so

[3:20:31] Trustee Luckham: do i have a seconder okay

[3:20:33] Voice 20: so secondly do you wish to speak to the motion

[3:20:35] Voice 20: motion further? I think it's fairly straightforward. And

[3:20:39] Trustee Luckham: now it's completely fair if somebody wants to

[3:20:41] Trustee Luckham: amend this by saying not including xyz then that's great and I'm going to go to David to manage to

[3:20:47] Trustee Luckham: speak to it. I see there's a bunch of

[3:20:48] Voice 20: hands up around.

[3:20:50] Voice 19: Yeah so first is

[3:20:51] Voice 20: Trustee Morris. All right

[3:20:55] Voice 20: um okay so I'm

[3:20:59] Trustee Morrison: for this motion and I think I want to speak just to a couple pieces of it. So one

[3:21:06] Trustee Morrison: as it gets consolidated and we think about it, I really like the idea of some type of timeline or

[3:21:12] Trustee Morrison: percent complete attached to it would be extremely helpful. And I also want to name that we're

[3:21:20] Trustee Morrison: constantly pushing everything onto staff. And I talked with Chair Luckum before about this.

[3:21:29] Trustee Morrison: There is an exceeding amount of expertise and experience at this table in a variety of

[3:21:35] Trustee Morrison: different ways and i think it would be helpful to for trustees to individually communicate with the

[3:21:43] Trustee Morrison: um cao as you know after this meeting or during this meeting about things that they could help

[3:21:50] Trustee Morrison: like support and and develop so that they can lighten some of that load because we have the

[3:21:56] Trustee Morrison: voice of our communities in our heads we have the the things that are important and so an example

[3:22:03] Trustee Morrison: and I don't want to go on too long about this, but we had a disposition of delegation last

[3:22:09] Trustee Morrison: Trust Council from Dr. Perret about the big Sue Big Oil issue. And, you know, I could

[3:22:15] Trustee Morrison: write a brief on that and send it over to staff and lighten their load and they could

[3:22:20] Trustee Morrison: review it and deepen it and do whatever they wanted with it. And then that could have come

[3:22:24] Trustee Morrison: back to Trust Council for this term. So we can help in different ways. It doesn't mean

[3:22:30] Trustee Morrison: trust council has to adopt it it doesn't mean it's all my opinion it's just helping move work

[3:22:35] Trustee Morrison: forward okay so you can disagree with with it at the table here all right so but i do think that

[3:22:41] Trustee Morrison: we should leverage some of our own time and experience if we are so moved to do so and it

[3:22:46] Trustee Morrison: would be nice to be able to communicate that in some way um in this type of trust council list

[3:22:52] Voice 20: trustee bernard thank you i support the motion

[3:22:59] Voice 16: um but with one qualification um we do need to clean

[3:23:06] Voice 16: up the list uh in my mind the prominent issue here is making life a little easier for staff by

[3:23:13] Voice 16: reducing the confusion but also making it easier for staff to manage the workflow so they actually

[3:23:21] Voice 16: know what really matters and what the priority should be. Now, in order to get to the priority

[3:23:27] Voice 16: part, we haven't discussed that yet. The consolidation of similar items, striking the

[3:23:32] Voice 16: ones that are redundant or times passed by, that all makes sense, including the ones about striking

[3:23:38] Voice 16: the ones that are basically unintelligible. That really makes sense. But once staff has done that

[3:23:44] Voice 16: exercise, I think it would be very helpful before the document comes back to Trust Council for

[3:23:50] Voice 16: executive committee to look at it for the simple exercise of exercising its best judgment according

[3:23:56] Voice 16: to what it thinks trust council's priorities are so that when the list comes back to trust council

[3:24:03] Voice 16: it is a draft that has a proof of a draft that has the follow-up action work itemized in order

[3:24:12] Voice 16: of a proposed priority list trust council can then discuss whether or not we agree

[3:24:19] Voice 16: with the priorities that executive council has done its best to sort of guess and based on its

[3:24:25] Voice 16: knowledge of of the room so to speak and then if press council at that point is able to approve

[3:24:33] Voice 16: the follow-up action list that has been consolidated but also prioritized i'm hopeful

[3:24:39] Voice 16: that that might be of assistance to staff to help it manage its workflow so then you know if at the

[3:24:45] Voice 16: end of the day we've we're left with 30 different items but we know that staff's only got the

[3:24:50] Voice 16: resource capacity really to deal with 20 of them well at least it's got that list the first 20 of

[3:24:57] Voice 16: the ones that get done so uh i would suggest that we go ahead with this resolution the understanding

[3:25:05] Voice 16: that part of that staff work will involve going back to that committee that can committee set

[3:25:12] Voice 16: that priority. Thank you.

[3:25:14] Voice 16: Trustee Allen.

[3:25:17] Voice 18: Yes, thanks. I would

[3:25:19] Voice 18: recommend or suggest further consolidation

[3:25:21] Voice 18: if I can.

[3:25:22] Voice 18: Or are we waiting for

[3:25:24] Voice 18: further consolidation of

[3:25:26] Voice 18: items here? Like cannot the

[3:25:29] Voice 18: First Nations 25-7

[3:25:34] Voice 18: the provincial, the province

[3:25:37] Voice 18: 1 and 33?

[3:25:40] Voice 8: Yeah. That is

[3:25:42] Voice 8: the exact exercise that we'll undertake, and

[3:25:44] Voice 8: we'll make it really clear through a

[3:25:46] Voice 8: black line or red line process what's leaving what isn't the history of the organization exists

[3:25:51] Voice 8: because these motions exist so we can point back to that but you don't need four years of motions

[3:25:56] Voice 8: on the same thing to let you know that the same trust council's been thinking the same stuff

[3:25:59] Voice 8: so the legacy piece is good i really think the prioritization because we do get stymied with

[3:26:06] Voice 8: something might be a big ticket financial item but it's actually not related to the strategic

[3:26:10] Voice 8: direction of the organization so is it is it the fact that we're expending tax funds that's

[3:26:16] Voice 8: driving um that being a priority or is it a high political thing or are we just doing it in a

[3:26:22] Voice 8: sequence of time you know so the prioritization piece i think is going to be helpful to um the

[3:26:29] Voice 8: whole um just managing the

[3:26:32] Voice 8: fuel better so

[3:26:35] Trustee Luckham: you think yes let me ask a qualifying question here

[3:26:39] Trustee Luckham: so trustee allen has made some suggestions for further amalgamation the motion that is on the

[3:26:46] Trustee Luckham: the floor at this time is that going to facilitate those you have that discretion within this motion

[3:26:52] Trustee Luckham: to take that

[3:26:53] Voice 8: on he's being no i don't think he's being more specific um okay but i've circled all

[3:26:58] Voice 8: the ones that are common so i would do they would be captured by your interest would be realized by

[3:27:04] Voice 8: the report i bring back to you i'll take

[3:27:06] Voice 8: all the obvious ones i'm going to try and get you to

[3:27:08] Voice 8: forget about five or six of them that don't that i just can't figure out how to do anyway

[3:27:12] Voice 8: Anyway, but I'll report that.

[3:27:14] Voice 8: And

[3:27:15] Trustee Luckham: as Trustee Bernardo has indicated, executive committee can play a significant role in that.

[3:27:20] Trustee Luckham: And then following up with Trustee Evans is the percentages have completed.

[3:27:24] Trustee Luckham: Is that also achievable in a report that comes back to us?

[3:27:28] Trustee Luckham: Excellent.

[3:27:29] Voice 8: So be prepared for zero.

[3:27:33] Trustee Luckham: OK, that's all right.

[3:27:35] Trustee Luckham: That's good to know.

[3:27:36] Trustee Luckham: So back to you for the speaker's list.

[3:27:39] Voice 19: Trustee Harris.

[3:27:42] Voice 12: I was just hoping that the Coastal Douglas Spur was going to be taken off of that list.

[3:27:47] Voice 12: I'm from Dr. Charmartin.

[3:27:48] Voice 12: I'm certain it will be, and it seems to have been dealt with now.

[3:27:54] Voice 12: Any feedback?

[3:27:56] Trustee Luckham: I don't believe that that is intended to be taken off this list, and it would require further consideration of council.

[3:28:03] Voice 12: Well, if that's something I would need to do to make a motion, I would love to do that.

[3:28:07] Trustee Luckham: Yes, let us conclude this motion.

[3:28:11] Trustee Luckham: motion. And that's what you want to bring. You can see if you have some support of council board.

[3:28:16] Trustee Luckham: How are we doing on this motion? I see some others. Trustee Yates.

[3:28:21] Voice 3: I am so happy to see this

[3:28:23] Voice 3: proposal because I've been rearranging and deleting and adding and redundancies in my head for years

[3:28:29] Voice 3: on this list. And I just had a quick question about the request for decision. When would that

[3:28:37] Voice 3: that come back to us?

[3:28:40] Voice 3: Mark, Trustee Patrick.

[3:28:46] Trustee Patrick: I still dream of the day of the corporate plan being in place that's tied to a strategic

[3:28:51] Trustee Patrick: plan so that these questions are made when these things are discussed.

[3:28:55] Trustee Patrick: But just a kind of a bit of a warning on consolidating a lot of the First Nations things.

[3:29:01] Trustee Patrick: Good.

[3:29:02] Trustee Patrick: I absolutely support consolidating.

[3:29:03] Trustee Patrick: But under 14, it says that, you know, the $150,000 we got is enough.

[3:29:08] Trustee Patrick: And I think that's not good that we don't have enough

[3:29:14] Trustee Patrick: once we get the money consolidated, let's not drop that.

[3:29:21] Voice 30: Trustee Getty.

[3:29:23] Voice 31: I'd speak in favor of this motion,

[3:29:26] Voice 31: but I also would recommend to everybody

[3:29:28] Voice 31: that if we can see something in here

[3:29:29] Voice 31: that could be consolidated with other numbers,

[3:29:33] Voice 31: like has been suggested or things that could be dropped

[3:29:37] Voice 31: that we pass that information along to the CAO

[3:29:40] Voice 31: as soon as possible so that um that we can help minimize some of the work yeah please

[3:29:49] Voice 19: so that's

[3:29:51] Trustee Luckham: the speakers list and uh okay just we'll go to evans here in a minute um i would

[3:29:57] Trustee Luckham: suggest that you know when you get back to your room or when you get home

[3:30:00] Trustee Luckham: other things, indeed, send them to EC or send them to the CAO. And then when that comes back,

[3:30:04] Trustee Luckham: that will be a conversation at the EC table. So we'll go to Trustee Evans, and then perhaps we

[3:30:10] Trustee Luckham: can go to a vote on the motion that's on the screen.

[3:30:13] Trustee Evans: Thank you. The other thing that I was

[3:30:14] Trustee Evans: going to ask was the items that are listed as completed, can those either be removed or put

[3:30:18] Trustee Evans: into a separate table? I think it would be useful to see as a separate table, but I don't think

[3:30:23] Trustee Evans: they should be blended in with the with this with this um with all the active projects it just

[3:30:29] Trustee Evans: makes for a massive table that um could be cleaned up just for housekeeping thank you very

[3:30:34] Trustee Luckham: good

[3:30:35] Trustee Luckham: chio didn't i ask that question have you seen you

[3:30:38] Voice 8: did sir and what we leave here is once it's

[3:30:41] Voice 8: completed we leave it on so you see it's completed so that you have confidence and you can speak to

[3:30:47] Voice 8: a constituent and say that it's on there and then we remove it for the next cycle so it's only on

[3:30:51] Voice 8: that list for a cycle right so follow up that christina

[3:30:55] Trustee Evans: evans yes what i'm asking is that if

[3:30:57] Trustee Evans: it's if it remains on that that'd be dropped down to the bottom rather than interspersed

[3:31:00] Trustee Evans: in such a massive table because it looks for very difficult um

[3:31:04] Voice 20: reading yeah we'll take that

[3:31:10] Voice 20: and revise my time yeah

[3:31:13] Trustee Luckham: okay uh shall we call the vote that lee middleton and try not to manage the

[3:31:20] Trustee Luckham: speaker's list i thought we were done but go ahead

[3:31:21] Voice 1: i would just say because they're sort of

[3:31:23] Voice 1: procedural matters anything relating to NAPTEP certification and process moving through to

[3:31:30] Voice 1: register the covenant could that be just under a separate heading because it you know the

[3:31:37] Voice 1: processes and procedures in place to make that happen already I would assume

[3:31:41] Voice 1: um

[3:31:42] Trustee Luckham: CEO

[3:31:43] Voice 1: did you remark

[3:31:44] Trustee Luckham: that CBS Smith is online there but I don't know that that's necessarily

[3:31:48] Trustee Luckham: fairly in her bailiwick at this time no ceo yeah

[3:31:53] Voice 8: i wondered why each one of those is yeah is listed

[3:31:57] Voice 8: like once you give your assent you know there's other factors i i think it's an it becomes an

[3:32:04] Voice 8: administrative process the governance process deciding whether or not this should happen or

[3:32:08] Voice 8: not you've said it should happen should you be able to track what's happening with it

[3:32:14] Voice 8: um you should but that's what claire's for and she should be able to respond to you whether or

[3:32:22] Voice 8: not naptep thing has been a year from now whether or not it's been concluded or not and her and her

[3:32:27] Voice 8: team so i i don't think we should have all the naptep approval on the follow-up action list

[3:32:36] Voice 8: personally i gotta do more thinking i'm just

[3:32:38] Voice 8: answering that question but

[3:32:39] Trustee Luckham: okay so it's obviously

[3:32:42] Trustee Luckham: fluid this list is fluid all the time and what we're doing here is creating a better iteration

[3:32:48] Trustee Luckham: to change history to some extent but um if there's no further questions or comments i would like to

[3:32:55] Trustee Luckham: call the vote so if you're ready to vote and i'm purposely going a little slower here all those in

[3:33:03] Voice 20: favor please put your hands up okay so lower your hands any opposed well done council that's

[3:33:20] Trustee Luckham: unanimous i like that

[3:33:21] Trustee Smith: yeah

[3:33:23] Trustee Luckham: okay so um with respect to the trust council follow-up action list review

[3:33:28] Trustee Luckham: discussion is there any further direction that would like to be made and i

[3:33:34] Voice 20: see the next trustee

[3:33:36] Voice 20: harris um we

[3:33:44] Voice 12: could zoom in i it was zoomed in there there this cdf i would propose that we remove

[3:33:49] Voice 12: move

[3:33:51] Voice 20: uh i can't see the number it's so small now is it on the first page or the second page

[3:34:00] Voice 20: i believe it was the first page i

[3:34:05] Voice 8: can read it out mr chair if you wish please do it's item number

[3:34:09] Voice 8: four uh trust council asked to cooperate and work with dr tara martin's delegation

[3:34:14] Voice 8: regarding data sharing of coastal douglas fir yes

[3:34:19] Voice 12: i would propose that be removed uh i think

[3:34:22] Voice 12: we've already dealt with the douglas fir in great detail it's all been defined um we've heard from

[3:34:29] Voice 12: provincial experts before you speak to your motion can you actually make a motion i move that we

[3:34:35] Voice 12: remove number four from this list follow-up action list from the follow-up

[3:34:41] Trustee Luckham: actions thank you okay

[3:34:43] Trustee Luckham: great so thank you so that's moved and i'll just turn to emily simple enough i'll turn to her to

[3:34:48] Trustee Luckham: get it on the screen, but everybody understands the motion.

[3:34:50] Trustee Luckham: Do I have a seconder?

[3:34:53] Trustee Luckham: Yes.

[3:34:55] Trustee Luckham: So do I have, no, just hang on a second Sue.

[3:34:58] Trustee Fast: I object to consideration of this motion.

[3:35:03] Trustee Fast: This is a motion that's not a housekeeping one.

[3:35:08] Trustee Fast: This is reconsidering work of previous councils.

[3:35:11] Trustee Luckham: Yeah.

[3:35:14] Trustee Luckham: We have a motion on the floor.

[3:35:15] Trustee Luckham: Do I have a seconder?

[3:35:16] Trustee Luckham: I think I saw a hand up Ken Hunter, thank you.

[3:35:20] Trustee Luckham: So trustee Harris, do you want to speak to your motion?

[3:35:22] Voice 12: sorry the dog's barking i i would love to speak to it yes this we've dealt and you know in great

[3:35:29] Voice 12: detail with the cdf and things that pertain to action from previous trust councils regarding it

[3:35:37] Voice 12: um we've had closed sessions i don't think i need to remind everybody about what has gone on

[3:35:44] Voice 12: and um i think it's time to move on and and we have more uh important things to do than to uh

[3:35:53] Voice 12: get into some muddy waters with this. So I move that it's removed from the list.

[3:35:58] Voice 12: Okay, thank you.

[3:35:59] Trustee Luckham: Do I have speakers on the motion? I see one hand up or two hands up. So

[3:36:05] Trustee Luckham: David Maher can manage that for me. So Trustee Morrison.

[3:36:09] Trustee Morrison: Thank you. I just want to name that I got lambasted in community about seconding the

[3:36:17] Trustee Morrison: motion when we discussed this the last time at Trust Council by my community because

[3:36:21] Trustee Morrison: they thought that I agreed with Trustee Harris. So I want it to be very clear that I disagree

[3:36:27] Trustee Morrison: with this motion and that Dr. Tara Martin is an incredibly well-known expert in forestry with

[3:36:37] Trustee Morrison: the University of British Columbia, which is itself an institution that has renowned rigor

[3:36:41] Trustee Morrison: and substantial impact globally. And that we heard the comments and the information presented

[3:36:47] Trustee Morrison: presented in the delegation and understand we critiqued it. We had arguments at the time.

[3:36:55] Trustee Morrison: The speaker from the delegation themselves actually acknowledged that their own rigor

[3:37:01] Trustee Morrison: in presentation was questionable in terms of their methods. When I argued with him about how

[3:37:07] Trustee Morrison: he was doing it, he agreed that he had to do further work. So I just want us to be careful

[3:37:13] Trustee Morrison: about placing singular expertise and really think about like groups of

[3:37:19] Trustee Morrison: experts that can come to bear I think we need to keep this in place

[3:37:24] Voice 19: trustee Allen so

[3:37:28] Voice 20: trustee Patrick I've

[3:37:33] Trustee Patrick: actually been advocating for more

[3:37:35] Trustee Patrick: partnership with the the UBC's forest lab and the work that dr. Tara Martin's

[3:37:40] Trustee Patrick: been doing so I think this is about cooperating and I think the whole point

[3:37:44] Trustee Patrick: was cooperating with data that the data that we have in our mapping could be more up to date if

[3:37:50] Trustee Patrick: we were cooperating and coordinating that data with what they're doing at the university so i

[3:37:55] Trustee Patrick: support keeping this in um

[3:37:58] Trustee Luckham: thank you trustee patrick your message is clear but i want to

[3:38:02] Trustee Luckham: remind everybody to state at the outset if you're in favor or not of the motion and the next speaker

[3:38:07] Voice 19: okay

[3:38:08] Voice 16: trustee bernardo uh i don't know whether i'm for or against it because i don't understand

[3:38:13] Voice 16: what four says uh it says cooperate and work with dr terry martin delegation read data sharing of

[3:38:18] Voice 16: coastal douglas fir i guess that's something that um happened before my time i don't know

[3:38:25] Voice 16: what the scope of this involves in terms of staff resourcing commitment or in terms of a public

[3:38:34] Voice 16: public policy commitment on the part of the trust can I would appreciate it if somebody could

[3:38:43] Voice 16: explain to me what the practical effect of trust counsel having made this decision actually is

[3:38:50] Voice 16: like what's what does it actually mean okay

[3:38:56] Trustee Luckham: so internal expert knowledge and

[3:39:00] Trustee Luckham: oh Claire Frager is here I didn't see you over there thank

[3:39:04] Voice 20: you that's great

[3:39:16] Voice 33: As I understand it, this is a data sharing agreement, which is simply an exchange of data.

[3:39:21] Voice 33: And it would allow Dr. Martin's lab at UBC to undertake modeling that we might request.

[3:39:27] Voice 33: So you could, you know, they can undertake analysis that we don't have the GIS capacity to do.

[3:39:31] Voice 33: So essentially, it set up an agreement with her lab, such that if they wanted to get our mapping layers, we could provide them.

[3:39:37] Voice 33: We do data sharing agreements with all manner of agencies.

[3:39:40] Voice 33: Many First Nations we have them with, like Montessori Hillgrass Mapping or Forage Fish Mapping, for example.

[3:39:45] Voice 33: But it's just whether you want to have that partnership opportunity.

[3:39:49] Voice 33: Simply, this just hasn't happened because we haven't had a priority and they had a major project and we just sort of put it on hold for a bit.

[3:39:55] Voice 33: But it would allow for that if you wish to undertake it.

[3:39:58] Trustee Luckham: Do you have

[3:39:58] Trustee Luckham: a follow up there, Trustee Bernardo?

[3:40:01] Voice 16: Thank you, Director Frater.

[3:40:03] Voice 16: Just for greater clarity, what would the staffing commitment or resourcing commitment on our end be if and when we actually started sharing data?

[3:40:17] Voice 16: And if you could specifically address whether or not this arrangement is really – I mean, is it really something that we've got to execute, or is it more like an administrative arrangement?

[3:40:27] Voice 16: if it's an administrative arrangement seems to me it's like it actually probably doesn't belong on

[3:40:32] Voice 16: this list at all anyhow but um if it is administrative arrangement that one of the

[3:40:39] Voice 16: things i'd asked before was like does this commit us to any type of policy position

[3:40:44] Voice 16: because certainly that seems to be anticipating that's one of trustee harris's concerns

[3:40:50] Voice 16: is it neutral are we just sharing information or are we putting our shoulder behind a particular

[3:40:56] Voice 16: at our will. Thank you.

[3:40:59] Voice 33: So the level of commitment to prepare an agreement is several hours, I would

[3:41:02] Voice 33: think. It's not a major staff time commitment to execute the agreement. Any work done around

[3:41:09] Voice 33: requesting the lab to undertake analysis would likely be part of an LTC project. And at that

[3:41:14] Voice 33: time, you would then determine the scope of what analysis you want done. And then staff could

[3:41:19] Voice 33: advise you at that time what energy would be needed from our staff to support their staff in

[3:41:23] Voice 33: doing analysis and reviewing it but at this point it would be project by project dependent and you

[3:41:29] Voice 33: would have control over that at the local trust committee level and

[3:41:32] Voice 16: what about the policy piece

[3:41:34] Voice 16: i mean by getting involved with this are we taking a policy position

[3:41:37] Voice 33: not at all it's simply a data

[3:41:38] Voice 33: sharing agreement so we agree to share data with them and then they would share it back if we

[3:41:41] Voice 33: request any analysis from them there's no policy agreement at all it's simply we provide mapping

[3:41:47] Voice 33: layers to them for any work we might request so

[3:41:50] Voice 16: the point of this is to put into place an

[3:41:52] Voice 16: administrative arrangement and that hasn't happened yet so that's why it's on the list

[3:41:56] Voice 16: correct okay i

[3:41:56] Voice 20: understand thank you thank you

[3:42:04] Trustee Evans: um so sort of following along um trustee bernardo's

[3:42:08] Trustee Evans: uh questions this has been on the list for three and a half years how long does it take to make

[3:42:14] Trustee Evans: this agreement words

[3:42:17] Voice 20: are really long sorry

[3:42:24] Voice 33: i touched the mic and probably shouldn't have

[3:42:25] Voice 33: as i understand it it shouldn't take very long it just hasn't been a priority um and i understand

[3:42:30] Voice 33: their lab undertook a big project and asked us to put it on hold and we simply haven't circled back

[3:42:34] Voice 33: yet trustee

[3:42:36] Voice 2: campbell steve

[3:42:39] Voice 20: stefan i

[3:42:40] Voice 2: think i think my i think my two questions just got answered by

[3:42:45] Voice 2: trustee bernardo and trustee evans so i'm good mr cermak

[3:42:52] Voice 6: thank you to the chair just thought i

[3:42:56] Voice 6: informed the trust council that we actually uh staff had a sort of informal discussion with dr

[3:43:02] Voice 6: Dr. Martin, last week about incorporating some of that data into the suitable land analysis

[3:43:07] Voice 6: so that you could have some forestry layers.

[3:43:09] Voice 6: We didn't conclude with any data sharing agreements, just want to see, compare assessment

[3:43:15] Voice 6: methodologies to see if they were a fit.

[3:43:17] Voice 6: And so we've had some early discussions.

[3:43:19] Voice 6: So just to keep you up to date that we're having the conversation, but it kind of went

[3:43:22] Voice 6: to where we are now versus three years ago.

[3:43:28] Voice 19: Dr. Freyder, if you could put your mic off and then trust you to get it.

[3:43:34] Voice 31: We've got this list of previous referrals, and we've just said that it's, you know, tiny print and long lists and difficult to sort.

[3:43:45] Voice 31: And, you know, if Trustee Harris cherry picks one out of this great long list and we start a debate about, you know,

[3:43:54] Voice 31: whether or not we're in support of Coastal Douglas Fir or not,

[3:43:57] Voice 31: and which we've had the debate at least twice now that I've been a trustee,

[3:44:02] Voice 31: then i think we're you know it's opening up a whole other discussion we've asked staff to

[3:44:06] Voice 31: consolidate and to create a report and to come back and we may be you know debating this umpteen

[3:44:12] Voice 31: times throughout our term but um i think this is we're being sidetracked with content we're not

[3:44:20] Voice 31: prepared for and um you know to move that it be struck i'm speaking against this motion to strike

[3:44:28] Voice 31: something when we don't really know what it is we don't know what it's going to open up we don't

[3:44:33] Voice 31: know where we you know our positions and um we don't have enough background and intelligence to

[3:44:39] Voice 31: sorry non-intelligence information to you know partly deal with it now and i think that it's

[3:44:49] Voice 31: unreasonable to cherry pick at one thing out of this and say you know cast it aside and ignore it

[3:44:56] Voice 31: It may be old. It may be easy. It may be complicated.

[3:44:59] Voice 31: It's going to open up a debate, obviously, because there's pros and cons.

[3:45:03] Voice 31: And we're not all on side with this.

[3:45:06] Voice 31: So I think we need time for this one. And now is not the time.

[3:45:11] Trustee Luckham: So, Trustee Getty, thank you for those kind, encouraging words.

[3:45:14] Trustee Luckham: And we've got a few speakers left on our list, and I would like to go to a vote.

[3:45:19] Trustee Luckham: And it doesn't imply, Trustee Harris, that this is done.

[3:45:23] Trustee Luckham: when we get that consolidated list back if we want to have this conversation we can

[3:45:28] Trustee Luckham: but at this time i'm certainly have the impression council's not ready for that

[3:45:33] Voice 1: trustee middleton

[3:45:37] Voice 1: thank you yeah i think it's it's it was a good exercise actually because it's showing

[3:45:41] Voice 1: a result distinction between items that become um basically the responsibility of staff and the

[3:45:48] Voice 1: purview of staff like obviously staff we're going to be reaching out to any data source they can in

[3:45:53] Voice 1: terms of mapping and ongoing operation of the organization but for that reason i don't think

[3:45:58] Voice 1: it needs um um monitoring by trust council they can simply go doesn't mean to say it's done or

[3:46:04] Voice 1: it's forgotten it just means this is not a topic of it just it requires now professional

[3:46:13] Voice 1: consideration not political leadership consideration and i like i'm assuming it was

[3:46:18] Voice 1: the CAO who made such comments here on further items and say this item is very general the focus

[3:46:23] Voice 1: may be development of an engagement strategy to increase community and first nation engagement

[3:46:27] Voice 1: a large project so what we're doing is we're getting towards alignment of resources with

[3:46:32] Voice 1: initiative and so that's a very valid comment yeah you

[3:46:36] Voice 1: either if you're going to do it make it

[3:46:37] Voice 1: more specific make it more actionable and resource it right and so I think we will have a very good

[3:46:43] Voice 1: list here if we i think if it was our ceo we just simply need to honestly answer a bunch of those

[3:46:48] Voice 1: red-letter questions and these items will change or go and i think we will end up with a pretty

[3:46:54] Voice 1: good list that's the foundation for for future work this term so um from i mean i trust the

[3:47:00] Voice 1: harris may have been coming from a different direction but i think the tara martin work now

[3:47:05] Voice 1: goes in house to staff they use it as they will or no there's another data source it's not our

[3:47:09] Voice 1: our concern. And then these other items we need to address as the CAO, as I understand the CAO,

[3:47:14] Voice 1: hopefully I'm not giving him false credit, but God forbid. But I think we should be responding

[3:47:23] Voice 1: to those questions at the next session that we will end up with a good list. So thank you.

[3:47:27] Voice 1: Thank you.

[3:47:30] Voice 19: Last two speakers, we have Trustee Morrison and Trustee Harris.

[3:47:33] Trustee Morrison: And I think one thing also to consider about the fuel, one of the purposes of the fuel is for us

[3:47:38] Trustee Morrison: to track things in that have been brought to us by community by others and how what we're doing on

[3:47:44] Trustee Morrison: them if i remember correctly some of this conversation with tara martin started with

[3:47:49] Trustee Morrison: a delegation and i just want to make sure that we're able to follow up on it and track it in

[3:47:54] Trustee Morrison: communications with our community so i don't actually i wouldn't at this point anyway until

[3:47:59] Trustee Morrison: we see the next meeting what the synthesis is i wouldn't want to remove anything from this list

[3:48:06] Voice 19: trustee harris is

[3:48:07] Voice 12: this not information that got us into trouble in the first place is this not

[3:48:11] Voice 12: information that brought us to that um you know dramatic policy statement draft for last term that

[3:48:17] Voice 12: got everybody all fired up is this not information that was went into the cdf and associated ecosystems

[3:48:22] Voice 12: project which we had to do multiple delegations to prove wrong and invalid um the cdf um by fact

[3:48:28] Voice 12: and methodology cannot be um described as endangered like we've been through all this stuff

[3:48:33] Voice 12: So why this is on here is beyond me.

[3:48:35] Voice 12: This is old, we've gone through this.

[3:48:39] Voice 12: I'll leave it at that.

[3:48:41] Voice 12: Thank you, Trustee Harris.

[3:48:43] Voice 20: Council, are you ready for the vote?

[3:48:46] Voice 20: Looks like we are.

[3:48:47] Voice 20: All those in favor?

[3:48:55] Voice 20: It's not a funny matter, actually, Trustee Middleton.

[3:48:59] Voice 20: So any opposed?

[3:49:07] Voice 20: And abstaining is a vote in favor.

[3:49:10] Trustee Luckham: So any opposed to your counting there?

[3:49:13] Trustee Luckham: I think it fails.

[3:49:15] Trustee Luckham: OK, and hands down and what's the decision?

[3:49:18] Trustee Luckham: It fails. It's fails.

[3:49:20] Trustee Luckham: Yeah. All right, so Council we have a.

[3:49:25] Trustee Luckham: That's it for that one.

[3:49:27] Trustee Luckham: Are there any further amendments would be?

[3:49:29] Trustee Luckham: I think that we're going to

[3:49:30] Trustee Luckham: see another list come back.

[3:49:31] Trustee Luckham: We can continue to dig deeper on this

[3:49:33] Trustee Luckham: question and I think we've done

[3:49:34] Trustee Luckham: remarkable work already.

[3:49:36] Trustee Luckham: So can I move on?

[3:49:37] Trustee Luckham: All right. So this then brings us, I'll just remind everybody, because that's part of my job, it's 10 minutes to 5. We will be recessing at 5.30. We're now going to go into the Trust Area Services section. I just want to acknowledge Risa Smith, Chair of the Owners Trust Conservancy, has joined us. Welcome.

[3:49:57] Trustee Luckham: Welcome, and we'll continue on with this section of the agenda, and your opportunity to speak

[3:50:05] Trustee Luckham: on the Trust Conservancy section will be available to you shortly.

[3:50:10] Trustee Luckham: So, Trust Area Services, okay, I've got a bunch of consent agenda items, sorry, and

[3:50:17] Trustee Luckham: 5.1 through 5.5, and that is on pages 45 to 91.

[3:50:23] Trustee Luckham: one are there any items on that consent agenda that uh anybody on council would like to speak

[3:50:30] Trustee Luckham: to and i acknowledge christina adams which one 5.11 okay we'll pull that is there anything else

[3:50:41] Trustee Luckham: to pull and i see trustee patrick uh 514 the 5.14 okay anything else online

[3:50:52] Trustee Luckham: line looks like pardon

[3:50:54] Voice 20: 45

[3:50:56] Trustee Luckham: to what it's 91 pages 45 to 91 that's items 5.11 through 5.15

[3:51:03] Trustee Luckham: we're pulling 5.11 and we're pulling 5.14 alex

[3:51:09] Voice 20: allen alex allen 5.15

[3:51:18] Voice 20: five okay thank you anything else are we okay then i'm going to advance um

[3:51:31] Trustee Luckham: a receive for

[3:51:32] Trustee Luckham: information by general consent items 5.12 and 5.13 and i'm now going to go to 5.11 for trustee

[3:51:42] Trustee Luckham: evans what um would you like to know about this one um

[3:51:45] Trustee Evans: it's more of a clarification question um

[3:51:48] Trustee Evans: um so in the second to last paragraph on here we're talking about um hiring a communications

[3:51:55] Trustee Evans: contractor on the communications product um and i'm just wondering is this for the fall

[3:52:00] Trustee Evans: that just happened or is this supposed to be fall 2024 and if it's the fall that just happened

[3:52:06] Trustee Evans: when did that get approved uh

[3:52:09] Trustee Luckham: director freder sorry

[3:52:12] Trustee Evans: can i just ask for clarification is this

[3:52:14] Trustee Evans: this with regard to the policy statement project yes so it says um through the fall staff will be

[3:52:21] Trustee Evans: working with a communications contractor on communications products as set up in the

[3:52:25] Trustee Evans: communication strategy received by trust council on march 23 so my question is um twofold i don't

[3:52:32] Trustee Evans: recall as agreeing on hiring a communications contractor for this fall to work on the policy

[3:52:39] Trustee Evans: the policy statement um so if i missed that then that's on me i'm just but i'm just like

[3:52:47] Trustee Evans: did we did we as a trust council agree to hiring a contractor and and spending money on this and

[3:52:53] Trustee Evans: was the work did the work occur this past fall have we already hired that communications contractor

[3:52:59] Trustee Evans: or was the communications contractor to be hired next fall in 2024 um

[3:53:06] Voice 33: so in march 23 we provided

[3:53:08] Voice 33: a trust council this year we provided trust council with a fulsome communications plan that

[3:53:13] Voice 33: would be implemented in support of the policy statement project and as part of the project

[3:53:17] Voice 33: charter um it was funded um with 25 000 to support the rollout of communications which also included

[3:53:24] Voice 33: the hiring of a communications contractor to assist us that person has been under contract

[3:53:28] Voice 33: and is actively working with us right now to produce all the materials we want to provide

[3:53:33] Voice 33: you with um for when we put the policy statement out in public and so that work is currently

[3:53:38] Voice 33: underway all

[3:53:40] Trustee Luckham: right thank you that answers the question um

[3:53:44] Trustee Evans: i'm going to maybe sort of and no

[3:53:47] Trustee Evans: i think we need to get a little bit more specificity on these project charters because

[3:53:53] Trustee Evans: there are things happening that are not clear to some of us sitting at this table that they're

[3:53:58] Trustee Evans: actually moving ahead um it would be it would be good to understand that um because to have

[3:54:05] Trustee Evans: have a communication strategy being worked on today on an item that this council has not yet

[3:54:11] Trustee Evans: seen, let alone agreed to, I think is putting the cart before the horse. And had I known that,

[3:54:18] Trustee Evans: I would not have supported it.

[3:54:23] Trustee Luckham: Do you have a response or should we just receive this

[3:54:26] Trustee Luckham: information and consideration? This is just a briefing and there could obviously be a further

[3:54:31] Trustee Luckham: conversation offline.

[3:54:33] Voice 33: No, I'm happy to respond just to let you know that the communication

[3:54:36] Voice 33: products that we're preparing are primarily around process so explaining to everyone how the project

[3:54:40] Voice 33: is being administered where there'll be opportunities for public engagement and how we're

[3:54:45] Voice 33: how the project is being administered and that really emphasizing that the draft is with is

[3:54:50] Voice 33: councils to own staff will provide you with a draft and then we're going to be assuring the

[3:54:54] Voice 33: public through the messaging and that we're going to provide to you as key messaging that this will

[3:54:58] Voice 33: be council's draft to work with until such time as it's comfortable with that draft and then ask

[3:55:03] Voice 33: for public engagement on the draft that you've agreed on so really it's a lot of communication

[3:55:07] Voice 33: around that we're preparing documents for you around key messaging frequently asked questions

[3:55:12] Voice 33: we hope to have some social media posts to advise the public about how the process is going

[3:55:16] Voice 33: really not about the content of the draft so much because of course that's going to be within your

[3:55:20] Voice 33: domain to debate and discuss so happy to take further questions around that and to answer

[3:55:25] Voice 33: or anything in person too if that's helpful we're one-on-one okay

[3:55:29] Trustee Luckham: so on five point one one um

[3:55:32] Trustee Luckham: another speaker is toby elliott

[3:55:34] Voice 19: yeah so but yeah so trustee um

[3:55:39] Voice 23: yeah and so recognizing that this is

[3:55:43] Voice 23: a regional multi-year project i think there has to be some trust in the work that's already been done

[3:55:50] Voice 23: before. There was a report which Trustee Patrick reminded me of, of the lessons learned from the

[3:55:59] Voice 23: first draft of the engagement released to the public. And I am really strongly supporting

[3:56:08] Voice 23: developing communications material based on some of the lessons learned from last term,

[3:56:14] Voice 23: because I did see the debacle the oh my god hand-wringing at Trust Council what's happened

[3:56:22] Voice 23: having the support of good communications materials is essential and I really support

[3:56:28] Voice 23: the fact that this it's not a black box it's just what you do with public engagement with

[3:56:33] Voice 23: massive policy projects you prepare communications material so that the public knows when to engage

[3:56:39] Voice 23: what we're talking about what opportunities they'll have for input when that opens and closes

[3:56:45] Voice 23: and this is not a negotiable thing in most local

[3:56:50] Voice 20: governments views dr morrison so

[3:56:57] Trustee Morrison: um and i'm so

[3:57:00] Trustee Morrison: we're going to receive some version of a revised trust policy statement by the charter here in

[3:57:07] Trustee Morrison: January to March of this coming year I'm having deja vu okay and so when we receive this because

[3:57:16] Trustee Morrison: it's a public document everyone receives this okay so we have to be prepared for what happens

[3:57:25] Trustee Morrison: it is not our version unfortunately the way things are the way this project flows it is not

[3:57:30] Trustee Morrison: not our collective version but it is the version that becomes public and the last time that

[3:57:38] Trustee Morrison: happened there was no communication strategy in place and like the proverbial like caca hit the

[3:57:44] Trustee Morrison: fan so we we need to be very very careful about how we manage that in community and whether you

[3:57:51] Trustee Morrison: agree or not with that version we need to get into conversation together so we need to be able to get

[3:57:59] Trustee Morrison: to the point where we're not just because that's what actually divided the last council in a large

[3:58:03] Trustee Morrison: way i think is we not need to we need to not entrench our positions in any particular direction

[3:58:08] Trustee Morrison: but come into council with all the voices of our community in a reasonable and like forward

[3:58:13] Trustee Morrison: thinking way and like figure out where to go right so i'm all for a communication strategy

[3:58:19] Trustee Morrison: to be tabled at the same time as we start to see the um uh actual versions of the draft trust

[3:58:26] Trustee Morrison: trust policy. But I also need all of us to be prepared for that before we actually get to our

[3:58:32] Trustee Morrison: next trust council, because it's going to happen. And it's going to be one of those things where

[3:58:35] Trustee Morrison: suddenly you have a whole bunch of people emailing you around it. So be prepared what to say related

[3:58:41] Trustee Morrison: to that.

[3:58:42] Voice 19: So thank

[3:58:45] Trustee Evans: you very much for the explanation that has helped me immensely. And I just want to

[3:58:50] Trustee Evans: again, reiterate, when we're going through these project charters, while the people that have gone

[3:58:56] Trustee Evans: through this before it makes sense to them there's a lot of new people at this table and we are not

[3:59:01] Trustee Evans: aware of the nuances so having that explanation and going into a bit more depth would definitely

[3:59:07] Trustee Evans: help prevent some of my knee-jerk reactions so thank you so much.

[3:59:12] Voice 19: Trustee Barthwick.

[3:59:15] Trustee Borthwick: Yeah and I

[3:59:17] Trustee Borthwick: really appreciate your your clarification there Devin and I would agree I think obviously if this

[3:59:24] Trustee Borthwick: This is a document that goes public as soon as we're going to receive it.

[3:59:28] Trustee Borthwick: If there's any opportunity for a special meeting where we get together and can not even if we're talking about the specifics of the thing, but just get clear with we know this is coming out next week.

[3:59:41] Trustee Borthwick: This is, you know, this presumably is another document where as trust counsel, we have to claim ownership of it, even though it's not ours.

[3:59:50] Trustee Borthwick: So we presumably can't be like, well, this was my idea.

[3:59:54] Trustee Borthwick: you know, we need to still be able to speak and speak in support of it. I assume that

[4:00:00] Trustee Borthwick: allowed to say this is a legacy document we are going to still be taking input as we refine this

[4:00:07] Trustee Borthwick: process as we complete this process um but i think having some sort of like like i i really

[4:00:13] Trustee Borthwick: appreciated the speaking notes we got for the new legislator

[4:00:15] Trustee Luckham: you know uh sam i think i want to

[4:00:17] Trustee Luckham: interrupt you because i think we need to focus on this is actually about the director's report of

[4:00:22] Trustee Luckham: which this is a topic in the report and indeed i think we'll have more in-depth conversation

[4:00:27] Trustee Luckham: conversation in the future. And I think we're all on that same page. So if that's all right,

[4:00:32] Trustee Luckham: we'll, if that's okay, we'll continue. Who's our next speaker?

[4:00:36] Trustee Luckham: Thank

[4:00:37] Voice 16: you. I've got a question here for Director Frater. I mean, as I understand it, what I'm

[4:00:47] Voice 16: hearing from Trustee Evans is that she's identified a logic problem, a sequencing problem, which is,

[4:00:53] Voice 16: it's pretty simple which is how can you have a communication strategy um that speaks for the

[4:00:58] Voice 16: trust about a trust policy before the trustees even know

[4:01:05] Voice 20: and they don't have to be prepared

[4:01:14] Voice 16: there's going to be there's going to be a lot of community interest so we've got to be prepared for

[4:01:17] Voice 16: it but i'm struggling with the content issue it seems to me the only and this is actually is a

[4:01:23] Voice 16: question not a lecture but it seems to me that if we have a communication strategy before the

[4:01:28] Voice 16: trustees are aware of the content like the only thing that's feasible the strategy is to talk

[4:01:33] Voice 16: about process like just this is what's going to happen this is what the stages are but it doesn't

[4:01:40] Voice 16: it can't really talk about the merits of the thing so is that the idea for this communication

[4:01:46] Voice 16: strategy

[4:01:47] Voice 33: yes exactly that so that you as trustees have some key messaging with their community

[4:01:51] Voice 33: i think last time there was a lot of concern like you know we had we were tsunamied by public

[4:01:56] Voice 33: input it was allowing community to understand here's the process here's where's the defined

[4:02:02] Voice 33: opportunities we've planned for six months of public engagement you know it's going to be

[4:02:06] Voice 33: important for council to discuss the the draft and this is our recommendation to you that you

[4:02:11] Voice 33: all discuss the draft land on agreement in principle and then engage your community we

[4:02:16] Voice 33: spent a lot of time last time for example talking about desalination and it was pretty clear that

[4:02:21] Voice 33: that was never supported at the council table so i really recommend that everyone discuss the draft

[4:02:26] Voice 33: first land on the policies that you're comfortable with as a group and then go out and engage your

[4:02:30] Voice 33: communities on a document that you've agreed on so being able to clearly explain to community

[4:02:34] Voice 33: we're going to be in an informed stage for some time while council talks about the draft and works

[4:02:37] Voice 33: its way through trust programs committee and executive committee and comes to this table

[4:02:41] Voice 33: and then there will be a defined opportunity for public engagement talking about you know what's

[4:02:46] Voice 33: happened in the past we've got new members in our community they won't be aware that we've had prior

[4:02:49] Voice 33: public engagement all of those process pieces will be explained as part of the communications

[4:02:54] Voice 33: applications, we're going to give you some key messaging around where we're at. Certainly,

[4:02:59] Voice 33: you are all entitled to your views about whether you agree with the draft, whether you agree with

[4:03:02] Voice 33: the trajectory for the project, and you can bring those resolutions to council and change it as you

[4:03:07] Voice 33: desire. It will really be about process. And we want to, again, have an opportunity with you to

[4:03:13] Voice 33: provide that ahead of when the public is knocking at your door the day we hit go live on the website

[4:03:17] Voice 33: site in the trust programs committee agenda and

[4:03:20] Voice 16: and just a follow-up quick question it is um do

[4:03:23] Voice 16: you anticipate a component of the communication strategy will be not about getting trustees ready

[4:03:31] Voice 16: to answer questions about process but um a component will be to um designing a process for

[4:03:38] Voice 16: flowing the comments from the public to manage them because what i'm hearing is there's probably

[4:03:43] Voice 16: going to be a huge volume yes

[4:03:45] Voice 30: so

[4:03:46] Voice 16: the communication strategy will involve some piece of digesting that

[4:03:51] Voice 16: and then communicating that to us yes

[4:03:53] Voice 33: it will be telling the public how you know while we're in

[4:03:55] Voice 33: this informed stage while you're looking at the draft how do they communicate with you so it'll

[4:03:58] Voice 33: be primarily it will be talked to your trustee but there will also be the typical methods of

[4:04:02] Voice 33: writing to council or coming as a delegation to council to share any views they want to share

[4:04:06] Voice 33: while you're looking at the draft so yes it will explain all of that once we go live of course

[4:04:11] Voice 33: we had some misunderstandings in community last time about how some of the policies might be

[4:04:16] Voice 33: applied or not we'll then be reacting in real time and you'll hopefully draw things to our attention

[4:04:20] Voice 33: where there's been a concern and we can then you know post it on our website to clarify things

[4:04:25] Voice 33: as they arise and answer any questions that are coming up thank

[4:04:29] Voice 19: you so last two speakers

[4:04:32] Voice 19: are trustees maberly and trust people yeah

[4:04:36] Voice 11: i mean thanks you kind of answered the questions around

[4:04:40] Voice 11: the process part of it you know the public engagement part of it if we don't think well

[4:04:46] Voice 11: first of all there's zero chance that any of us you know there's an unanimous agreement on this

[4:04:51] Voice 11: policy in this room ain't happening right and we think massaging the messaging is going to stop the

[4:04:57] Voice 11: cock off from hitting the fan you're dreaming right so i would be really cautious about trying

[4:05:06] Voice 11: trying to mold the communications part around what the draft is.

[4:05:13] Voice 11: If it's strictly process about how the public can engage,

[4:05:17] Voice 11: how we go through that process, fine, I'm good with that.

[4:05:20] Voice 11: But please don't tell me, don't give me talking points.

[4:05:23] Voice 20: I don't need them, thanks.

[4:05:30] Voice 20: So it'll

[4:05:31] Voice 28: be, I can't remember how long now,

[4:05:34] Voice 28: probably 18 months since any of us has seen any trace of this document.

[4:05:40] Voice 28: it's gone into secret hiding as a count of monte cristo or something so what i would love to know

[4:05:47] Voice 28: you know we have a big long list of amendments that were going to be used to update it i would

[4:05:52] Voice 28: love to get a feel and you can probably do it in word how much of it has changed is it shorter is

[4:05:58] Voice 28: it longer has the structure been changed i mean it would be very interesting to know like are there

[4:06:05] Voice 28: are now three directives instead of whatever the number were how has it changed you could speak to

[4:06:10] Voice 28: that or provide information on that without actually revealing the top secret content

[4:06:20] Voice 33: i'm happy to um so what we'll be providing you when it all comes out is fulsome materials around

[4:06:25] Voice 33: how it's changing we're going to be giving you the draft itself we'll be giving you a request

[4:06:31] Voice 33: for decision with staff recommendations and other recommendations around additional changes that you

[4:06:36] Voice 33: you might want to consider. We're going to give you a concordance table that I think they put it

[4:06:40] Voice 33: somewhere like 54 pages long. You'll be getting a table demonstrating what is how we have accomplished

[4:06:44] Voice 33: each of the 32 resolutions that council gave to us around the different amendments. You'll be

[4:06:49] Voice 33: getting a fulsome amount of information. What I would say is the document is quite different.

[4:06:54] Voice 33: You gave us finally, you know, last year ago, direction to change the structure, gave us

[4:07:00] Voice 33: direction to take out all the advocacy related statements. So it is a simpler looking document,

[4:07:05] Voice 33: i would say um i can't measure it page for page but it is a simpler much more plain language

[4:07:10] Voice 33: more straightforward document you'll be getting um but that said there's new ideas in there that

[4:07:15] Voice 33: you've asked us to integrate and i'm sure there'll be lots of points of debate and consideration

[4:07:20] Voice 33: and certainly you've asked us to um position it in a way that helps you work with first nations

[4:07:25] Voice 33: so that's been done and we'll provide it to you and staff fully expect there will be a very full

[4:07:30] Voice 33: debate about those contents and it can be what we're what we have proposed in your project

[4:07:35] Voice 33: charter that you've adopted close to trust programs committee that will take the time needed

[4:07:42] Voice 33: to prepare all nations that necessary for this body um so we'll be bringing it to trust programs

[4:07:48] Voice 33: committee likely in february you know it's the trajectory we're on right now they will then

[4:07:51] Voice 33: schedule a meeting to talk about it if that meeting's not enough the committee may look at

[4:07:55] Voice 33: another meeting until such time as they feel they've had the discussion they need to advance

[4:07:58] Voice 33: it to your table. That's the proposed trajectory right now. Council, of course, can consider if

[4:08:03] Voice 33: that's what works for you at this point in time. But that's what we're recommending. And then you'll

[4:08:07] Voice 33: get a full set of recommendations along with the draft. I hope that answers your question.

[4:08:12] Voice 28: Yes, simply sounds great. And I'm thinking this is something that really deserves a meeting of

[4:08:18] Voice 28: its own. And we have a number of topics now. One is the discussion of the governance review.

[4:08:24] Voice 28: view this is another one where people should meet it shouldn't be like oh we'll have it from two to

[4:08:29] Voice 28: four on wednesday afternoon at trust council so we desperately need a mechanism to create

[4:08:35] Voice 28: special meetings to address special topics like this thanks claire

[4:08:41] Trustee Luckham: you're right and thank you for

[4:08:43] Trustee Luckham: that reminder and um i would like to move on on the agenda if we've got two more items here yet

[4:08:49] Trustee Luckham: have to talk about and a bunch of decisions actually to make this is a we're really looking

[4:08:55] Trustee Luckham: at the trust area services report not specifically the possibly state statement rollout so uh is it

[4:09:01] Trustee Luckham: the next speaker i think you concluded your list all right so lee you want to have the last word

[4:09:08] Trustee Luckham: if you don't mind

[4:09:09] Voice 1: sure i i won't speak to the um the policy statement then i that obviously there's

[4:09:14] Voice 1: more opportunity for for a conversation it was a topic at the western leadership council meeting

[4:09:19] Voice 1: last last two fridays ago i will say which was quite interesting but it was spoken of

[4:09:25] Voice 1: in a very negative sense that input was just cast aside which i don't think is true but just a side

[4:09:32] Voice 1: note that we need to pay attention to that um so speaking of communications here's just towards the

[4:09:38] Voice 1: end of your report i note that we are users of the infamous x slash twitter i'm just wondering

[4:09:44] Voice 1: if we could put ourselves out of our own misery and stop using that by resolution here instagram

[4:09:49] Voice 1: and uh and the other platform seems so you're

[4:09:53] Trustee Luckham: definitely out of order now i'm gonna move on

[4:09:56] Trustee Luckham: okay i don't think a conversation about x or whatever twitter in

[4:10:00] Voice 1: this section of our

[4:10:01] Voice 1: agenda he probably is that's right i probably should stop talking that'd be right thank you

[4:10:06] Voice 1: you thank you um

[4:10:09] Trustee Luckham: can i move on to the next item on our agenda which would be 5.14 i see trustee

[4:10:13] Trustee Luckham: getty's hand up move acceptance of this report say again move acceptance of this report i was

[4:10:20] Trustee Luckham: i'm gonna uh just receive these by general consent that's okay we don't need to move it

[4:10:24] Trustee Luckham: these are consent agenda items and we just needed clarity and we haven't made any changes so we're

[4:10:29] Trustee Luckham: just going to receive 5.11 by general consent and i'm going to go to 5.14 legislative monitoring

[4:10:35] Trustee Luckham: report who wanted to speak to that one over there trustee patrick um

[4:10:41] Trustee Patrick: i'm sure we're going to talk

[4:10:42] Trustee Patrick: more about the other housing legislation uh whenever the land use comes up i think that's

[4:10:48] Trustee Patrick: thursday uh but i did want to specifically talk about the short-term rental accommodation act

[4:10:54] Trustee Patrick: that's on page uh sorry i got something the way 66 of the agenda package this i think as we were

[4:11:02] Trustee Patrick: We're talking at Section 423 about the efficiencies of doing things together.

[4:11:07] Trustee Patrick: This allows local trust committees to opt in.

[4:11:10] Trustee Patrick: And I think just waiting for how many local trust committees want to opt in, I think we need to do some work first.

[4:11:16] Trustee Patrick: And I have a motion I did send in to ask that we look at this from an Islands Trust-wide perspective to get some information together

[4:11:28] Trustee Patrick: So that when a local trust committee considers opting in, they've got some information in front of them before they pass a motion saying, yeah, go opt in or have six LTCs say, staff, go study opting in.

[4:11:41] Trustee Patrick: So I'll go ahead and make a motion and then we can see how it applies.

[4:11:44] Trustee Patrick: I move that the trust council request the regional planning committee to evaluate the short-term rental accommodation act to identify opportunities and challenges for implementation of the act on the management of short-term rentals in the trust area.

[4:12:00] Trustee Luckham: So good work, Trustee Patrick.

[4:12:02] Trustee Luckham: That's moved.

[4:12:03] Trustee Luckham: I think everybody understands it.

[4:12:04] Trustee Luckham: Tons of people want to second it,

[4:12:05] Trustee Luckham: but I'm going to go with Sam Borthwick

[4:12:07] Trustee Luckham: because he's closer.

[4:12:09] Trustee Luckham: So thank you.

[4:12:10] Trustee Luckham: Just to speak to your motion.

[4:12:12] Trustee Patrick: No, again, the point of this

[4:12:14] Trustee Patrick: is to pull together information

[4:12:15] Trustee Patrick: from an Islands Trust-wide perspective

[4:12:17] Trustee Patrick: to inform local trust committees

[4:12:19] Trustee Patrick: before they decide to opt in or not.

[4:12:23] Trustee Luckham: Excellent.

[4:12:24] Trustee Luckham: Is there any further discussion on this?

[4:12:28] Trustee Luckham: Trustee Alex Allen.

[4:12:30] Trustee Luckham: Has it been second?

[4:12:31] Trustee Luckham: It has been seconded by Sam Borthwick.

[4:12:34] Voice 18: I'm just curious how many other islands would, I know I'd be interested, I'm just curious beyond Salisbury and Orly, North Bender, or how many islands are we talking about?

[4:12:46] Trustee Luckham: We'll find out when we get there, I think.

[4:12:50] Trustee Luckham: Do we support this work being undertaken by the Regional Planning Committee? That's essentially the motion. Do you wish to speak to the motion?

[4:12:58] Trustee Luckham: I do. I've

[4:13:01] Voice 16: got a question for staff. I mean, we keep talking about staff workload. Do we have

[4:13:07] Voice 16: the motion on the floor? Is it possible for staff on the fly to give us some sense of

[4:13:13] Voice 16: how much staff resourcing

[4:13:17] Voice 20: doing this would require?

[4:13:24] Voice 20: Thank

[4:13:25] Voice 6: you to the chair. I can't really give you a definitive answer, obviously. I'm not entirely

[4:13:28] Voice 6: sure how to identify opportunities and challenges that can be a pandora's box i think you have

[4:13:34] Voice 6: before you on thursday morning a look at the legislation and it you know it simplifies what

[4:13:41] Voice 6: you can and cannot do and so you have that for you but if you want to make it more complex this

[4:13:48] Voice 6: follows into the regional planning committee's work program and where where does that follow

[4:13:53] Voice 6: in priority but the other things it kind of gets busy so to answer your question uh how many hours

[4:13:58] Voice 6: does it take for staff to do this i'm not really sure but it would take you know at least eight to

[4:14:02] Voice 6: 16 hours in that type of analysis a quick

[4:14:06] Voice 16: follow-up as the resolution is currently framed

[4:14:10] Voice 16: would it provide sufficient direction to staff so it knows what it's being asked to do

[4:14:17] Voice 6: we would of course you know do our best to identify opportunities and challenges for

[4:14:22] Voice 6: implementation so yeah we would look at it for sure but honestly the act is pretty limiting

[4:14:27] Voice 6: to island's trust and opting in and opting out is a pretty minimal request so so

[4:14:32] Trustee Luckham: i want to

[4:14:33] Trustee Luckham: recognize the chair of the regional planning committee because this is directed to them

[4:14:37] Trustee Luckham: to do the work and staff will be involved in that but i won't speak for you well

[4:14:42] Trustee Patrick: i just thought i i

[4:14:42] Trustee Patrick: as i originally drafted this i said to have rpc prioritize this work and i shared that motion

[4:14:48] Trustee Patrick: with director cermak who said maybe you want to take that word prioritize away for right now

[4:14:53] Trustee Patrick: now. So this is at the Regional Planning Committee, we need to have a conversation. Where does this

[4:14:59] Trustee Patrick: act lie within all the other work so that we can prioritize it? So the word priority was removed

[4:15:05] Trustee Patrick: specifically to allow the committee to figure that out.

[4:15:08] Trustee Luckham: Thank you. And who do you have speakers?

[4:15:11] Trustee Luckham: Oh, that's it. I thought I saw another hand pop up over here. So if there's no further discussion,

[4:15:17] Trustee Luckham: then, Trustee Evans.

[4:15:19] Trustee Evans: Yeah, I've sort of just got like a half-formed thought in my head. So I

[4:15:22] Trustee Evans: I apologize in advance. I've looked through this once already, and I guess it could be a little

[4:15:31] Trustee Evans: confusing to some people reading it, but I think each individual island needs to look at it

[4:15:37] Trustee Evans: themselves, because this isn't necessarily that applicable to a lot of the islands, and choose

[4:15:44] Trustee Evans: whether or not you're going to opt in, or if you've already got mechanisms in place that,

[4:15:50] Trustee Evans: like the TUP, et cetera, that already address this.

[4:15:54] Trustee Evans: So I don't know that I really want to load another committee

[4:15:58] Trustee Evans: and thereby staff with additional work,

[4:16:01] Trustee Evans: so we're trying to cut it down when it's something

[4:16:04] Trustee Evans: that we can each individually look at ourselves.

[4:16:09] Trustee Luckham: I'm going to go back to what David Maud did manage

[4:16:12] Trustee Luckham: the speaker's list, it's down to girl Sam,

[4:16:14] Trustee Luckham: and I think I saw it Susan H.

[4:16:16] Trustee Luckham: Yeah, so it was trustee

[4:16:18] Voice 19: H, of course.

[4:16:19] Voice 3: sort of echoing what trustee evans just said the briefing notes that we received on the the bill

[4:16:28] Voice 3: i thought were very helpful and then at our local trust committee we also got some more

[4:16:35] Voice 3: information from the bylaw enforcement manager which was even more helpful and because each

[4:16:41] Voice 3: ltc has you know their own ways of dealing with short-term vacation rentals i'm just assuming

[4:16:48] Voice 3: I'm assuming that some might want to opt into this,

[4:16:52] Voice 3: but some might not want to.

[4:16:54] Voice 3: And I think the notes that we got already

[4:16:56] Voice 3: make it pretty clear to us how helpful that could be.

[4:16:59] Voice 3: So I'm inclined to vote against this motion.

[4:17:02] Trustee Borthwick: Okay.

[4:17:06] Trustee Borthwick: Yeah, well, I want to speak in support of the motion

[4:17:11] Trustee Borthwick: and with complete understanding

[4:17:14] Trustee Borthwick: from what Trustee Yates and Trustee Evans are saying.

[4:17:16] Trustee Borthwick: Yeah, absolutely, I don't think this is a contra,

[4:17:19] Trustee Borthwick: I don't think this is what Trustee Patrick is saying.

[4:17:23] Trustee Borthwick: It's still very much going to be the choice of each LTC, and they'll have to evaluate that for themselves.

[4:17:27] Trustee Borthwick: I think what the aim of this conversation is, and my understanding of how this is framed is obviously we'll be working with Director Cermak.

[4:17:35] Trustee Borthwick: But my hope is that this is a direction for the RPC to have a conversation about trying to develop some tools and some concepts to aid LTCs in making that decision.

[4:17:47] Trustee Borthwick: and if an LTC already thinks they've got they know what they're doing great but this just gives us an

[4:17:52] Trustee Borthwick: opportunity to have that conversation and develop some some ideas um that that's what it is that

[4:17:57] Trustee Borthwick: hopefully it's not going to be a huge staff requirement I

[4:18:00] Trustee Luckham: saw a thumbs up from the chair

[4:18:02] Trustee Luckham: there good any other discussion are you ready to vote on this

[4:18:07] Voice 20: one everybody understand

[4:18:09] Voice 20: okay all those in favor lower your hands

[4:18:18] Voice 20: please and you got three online those opposed

[4:18:23] Voice 20: pose. One online, one in the room.

[4:18:30] Trustee Luckham: Okay. So two. Yeah. Okay. So that carries. Thank you, Trustee

[4:18:36] Trustee Luckham: Patrick. Bonus points for getting a motion in and handling that very well. Is there anything else

[4:18:41] Trustee Luckham: on 5.1.4? Then I'm going to receive that report by general consent. And I'm going to go to item

[4:18:50] Trustee Luckham: 5.15, Island's Trust 50th anniversary. I think that was Alex Allen.

[4:18:55] Voice 18: Yes, thank you. I missed

[4:18:57] Voice 18: this initial meeting i had to leave earlier the last council so is that going to be a staff member

[4:19:03] Voice 18: is going to be doing the logo design is there in staff member is it going to be contracted out

[4:19:10] Voice 18: i'm confused we

[4:19:11] Voice 33: have a graphic designer under contract so we'll be asking that person to

[4:19:15] Voice 33: prepare a logo design for us who

[4:19:18] Voice 18: designed the original uh logo just curious no idea okay um

[4:19:22] Voice 18: um and then i thought it would be good if we had actually a contest among islanders

[4:19:29] Voice 18: to do a little design frankly i thought it would be a little more fun but it's too late and then

[4:19:34] Voice 18: um do we have to do a motion in terms of inviting the premier minister to this

[4:19:41] Voice 18: 50th anniversary event it's or is it just an assumption that the chair is going to write a

[4:19:46] Voice 18: letter i'll speak to that um

[4:19:50] Trustee Luckham: i've taken the liberty of inviting minister a couple times now

[4:19:53] Trustee Luckham: And in fact, when I met with her on a less formal basis last week, I reiterated that invitation.

[4:20:03] Trustee Luckham: And indeed, certainly in June on the 50th anniversary would be an ideal time.

[4:20:08] Trustee Luckham: And in fact, I'd like to escalate it all the way up to the premiere because we need that level of attention as well.

[4:20:13] Trustee Luckham: Because 50 years, the Alice Trust under the province of British Columbia.

[4:20:17] Trustee Luckham: And we need to acknowledge it. There are those that don't want to celebrate it.

[4:20:21] Trustee Luckham: we have to acknowledge it and certainly if we can bring that attention to it i think it's worthwhile

[4:20:24] Trustee Luckham: and i'll be definitely following up with that anything

[4:20:29] Voice 20: else on 5.1.5 okay

[4:20:34] Trustee Luckham: then we'll receive

[4:20:35] Trustee Luckham: that for information council you're fantastic so i if we were lucky we might get one more item

[4:20:43] Trustee Luckham: shall we give it a try so 5.2.1 is trust programs committee work program the recommendation here is

[4:20:51] Trustee Luckham: that you approve the Trust Programs Committee work program.

[4:20:53] Trustee Luckham: And I'm going to turn to the chair,

[4:20:57] Trustee Luckham: I think this is the right time to do that,

[4:20:59] Trustee Luckham: of Trust Programs Committee

[4:21:01] Trustee Luckham: to either speak to your work program or make a motion.

[4:21:08] Trustee Evans: Okay, so I just wanted to let people know

[4:21:10] Trustee Evans: that the pages 92 and 93

[4:21:13] Trustee Evans: were accidentally put in the wrong order.

[4:21:16] Voice 20: We'll go

[4:21:17] Trustee Evans: to page 93 for the active projects report.

[4:21:21] Trustee Evans: support. And just from our last meeting, the Trust Programs Committee endorsed extending

[4:21:30] Trustee Evans: the timeline for the Policy Statement Amendment Project to ensure that all input from First

[4:21:36] Trustee Evans: Nations is addressed and brought forward. So the committee is looking forward to seeing

[4:21:41] Trustee Evans: the revised draft of the Policy Statement for the first time in the new year since this

[4:21:45] Trustee Evans: council was elected and um the committee has also asked staff so next topic this committee

[4:21:52] Trustee Evans: has also asked staff to develop webinars about fresh water for the new year and has asked staff

[4:21:56] Trustee Evans: to let the executive committee know that the committee supports a webinar in 2024 on the

[4:22:02] Trustee Evans: topic of the role of the islands trust such as you know

[4:22:05] Trustee Evans: who what where why kind of thing um the

[4:22:09] Trustee Evans: committee has also asked staff to investigate a webinar with a moderated panel of island trust

[4:22:14] Trustee Evans: area wildfire resource people for a wildfire discussion and question and answer session

[4:22:19] Trustee Evans: webinar in the early 2024 as well. We had a reporting back from the joint working group

[4:22:27] Trustee Evans: comprised of the trust programs and regional planning committee members on the applicability

[4:22:31] Trustee Evans: of the coming Montreal global biodiversity framework as it relates to the works of the

[4:22:37] Trustee Evans: Islands Trust and we had the results of our stewardship education survey and we also received

[4:22:44] Trustee Evans: an update on the living in the trust area project um and we discussed the trust area mailing program

[4:22:50] Trustee Evans: two updated publications that was planned to go to 309 new purchases within the trust area so um

[4:23:00] Trustee Evans: yeah i'll leave it at that if people have questions i'll do my best to answer and if not

[4:23:04] Trustee Evans: then i'll ask claire to help out sure

[4:23:07] Trustee Luckham: and perhaps make a motion to the effect of um receiving oh

[4:23:12] Trustee Luckham: Oh, well, yeah, I can actually just do that as a consent agenda item.

[4:23:16] Trustee Luckham: OK, so any questions for the chair?

[4:23:20] Trustee Luckham: No. Brilliant. OK, so then I'm going to advise that the Trust Council receive the Alamstress Conservancy Report as presented by general consent.

[4:23:29] Trustee Luckham: Is that all right? Sorry, I'm on the wrong page.

[4:23:37] Trustee Luckham: You're right. Trust Programs Committee Work Program as presented. Thank you for that.

[4:23:41] Trustee Luckham: I was getting ahead of myself on the schedule. So that's done.

[4:23:45] Trustee Luckham: And so the underlying plot there, you've probably figured it out, because we've got a few minutes remaining. And I just recognize that Risa Smith has been with us all this time, and I'm not sure if she's available tomorrow or not. And so I would like to provide the opportunity for Risa to present that report if five minutes is enough for you, Risa.

[4:24:08] Trustee Luckham: Otherwise, we can certainly extend a little bit of overtime, but, you know, I try to not get between council and dinner.

[4:24:15] Trustee Luckham: That's for sure.

[4:24:16] Trustee Luckham: Thanks

[4:24:16] Trustee Smith: a lot.

[4:24:19] Trustee Smith: And can you hear me okay?

[4:24:20] Trustee Smith: I'm in a room with an echo.

[4:24:23] Trustee Smith: It's okay.

[4:24:24] Trustee Smith: It's okay.

[4:24:26] Trustee Smith: So I'll try and be super brief.

[4:24:28] Trustee Smith: I love that you always have me on just before dinner.

[4:24:32] Trustee Luckham: As much as I'd love to see you.

[4:24:36] Voice 20: Sorry, what did you say?

[4:24:39] Voice 20: I didn't hear what you said.

[4:24:40] Trustee Luckham: Can you turn off your video?

[4:24:44] Trustee Smith: Yes, I can.

[4:24:45] Trustee Smith: How's that?

[4:24:46] Trustee Luckham: Much better.

[4:24:48] Trustee Smith: Much better?

[4:24:48] Trustee Smith: Okay.

[4:24:49] Trustee Smith: So first, I just want to...

[4:24:53] Trustee Smith: Okay, so...

[4:24:56] Trustee Luckham: Risa, I have another suggestion from the floor.

[4:24:58] Trustee Luckham: Can you mute yourself so your microphone is not active?

[4:25:05] Trustee Smith: It's active on my end.

[4:25:07] Trustee Luckham: Someone else

[4:25:07] Trustee Smith: has to act.

[4:25:08] Trustee Luckham: You need to turn your speaker off.

[4:25:11] Trustee Smith: can you hear me now oh

[4:25:13] Trustee Luckham: yeah and you can turn your video back on now oh

[4:25:16] Trustee Smith: okay how's that

[4:25:19] Trustee Luckham: that's beautiful thank you

[4:25:20] Trustee Smith: okay so i'll try and make just six points really quickly

[4:25:24] Trustee Smith: the first has to do with um itc's interest in uh making sure that we're lined up with trust

[4:25:32] Trustee Smith: council we have a lot of similar issues and we're part of council so on that point we're really

[4:25:39] Trustee Smith: happy that we're going to have four meet four joint meetings with the executive this year

[4:25:43] Trustee Smith: that was a recommendation of our previous meeting in august and the issues that we're going to be

[4:25:48] Trustee Smith: on the agenda one relates to reconciliation and engagement with first nations mapping and other

[4:25:54] Trustee Smith: technical issues professional biologist needs for everyone provincial funding requests for itc work

[4:26:01] Trustee Smith: and climate policies not just about fire smart and fire risk management but climate policies in

[4:26:06] Trustee Smith: general. And I think you've received a one pager on our budget request, which is just a summary of

[4:26:15] Trustee Smith: it. And we'll have that for your meeting in January. Trustee Dovro has agreed to sit on the

[4:26:23] Trustee Smith: governance committee for us. And we're very thankful for that, because up to now, we haven't

[4:26:27] Trustee Smith: had someone. Then the next thing I'll talk about really quickly is monitoring. Land acquisition

[4:26:33] Trustee Smith: and covenants are the bread and butter of our work and we do monitor them which is very exciting

[4:26:39] Trustee Smith: I saw that the Nighthawk Hill NAPTEC covenant is on your activity list and I can report that

[4:26:46] Trustee Smith: the certificate for that covenant has now been issued so you can take that off your activity list

[4:26:52] Trustee Smith: we've received a staff report on the monitoring of our covenants and we'll be receiving another

[4:26:57] Trustee Smith: one in January on our nature reserve monitoring and I suggest that if you have a chance to look

[4:27:02] Trustee Smith: at them it'll give you a much better idea of what the bread and butter of our work is we do monitor

[4:27:07] Trustee Smith: and it's um i think it's a it's a it's a fundamental part of our work and it's really

[4:27:13] Trustee Smith: important that we do that we also received a briefing at our last meeting on phase two of

[4:27:19] Trustee Smith: the eelgrass project um which i know did not receive funding from the regional planning

[4:27:25] Trustee Smith: committee but the briefing we received really talked about myths and misconceptions about phase

[4:27:32] Trustee Smith: one and I think the whole trust council would actually do well for reading that if they could

[4:27:37] Trustee Smith: read that. I want to talk just really quickly about staffing shortages you probably realize

[4:27:43] Trustee Smith: that our manager Kate Emmings has been on leave she's back part-time. Claire Frader the director

[4:27:49] Trustee Smith: of trusted area services has been doing double duty and filling in for the manager in her

[4:27:54] Trustee Smith: her absence. I really have to be expressed gratitude to Director Frater, because she has

[4:28:03] Trustee Smith: done a stellar job in an impossible situation. So thank you for that. We've lost our strategic

[4:28:10] Trustee Smith: fund development specialist, Carla Funk, because she's retired, and Mike

[4:28:15] Trustee Smith: Richards will be taking

[4:28:16] Trustee Smith: on that role. We have a former co-op student who's going to be helping with the backlog of

[4:28:24] Trustee Smith: GIS projects and we're grateful for that. And you might also know that we've lost our Species at

[4:28:29] Trustee Smith: Risk program coordinator, she's got a new job on salt spring. So that's the recruitment process is

[4:28:36] Trustee Smith: underway and that's very important because of course as you know

[4:28:38] Trustee Smith: we have a big grant from

[4:28:40] Trustee Smith: Environment and Climate Change Canada for that. We're really happy about the 50th anniversary

[4:28:46] Trustee Smith: exercises and we want to participate in it. And then the last thing I want to do is that I noticed

[4:28:51] Trustee Smith: that you were talking about I think it's a 2019 report you have on climate change and disaster

[4:28:57] Trustee Smith: and climate risk and I just want to make everybody aware that the province has just initiated a big

[4:29:03] Trustee Smith: project on disaster and climate risk and resilience and it's a huge process involving hundreds of

[4:29:09] Trustee Smith: people I happen to be on one of those committees and as I understand it there will be at least at

[4:29:16] Trustee Smith: this point there will be funding to implement it for local governments so i just want to bring that

[4:29:21] Trustee Smith: to your attention and um all sort of in in the future brief you on that since i'm engaged in

[4:29:27] Trustee Smith: it anyways not through my role in itc but through my other roles so i think that's it did i do it in

[4:29:34] Trustee Smith: five minutes

[4:29:35] Trustee Luckham: you did it brilliantly five minutes um so thank you you got it you got a round of

[4:29:42] Trustee Luckham: applause if you didn't hear that and yes i did want to however ask council if they

[4:29:47] Trustee Luckham: have any questions for the chair of the august conservancy any questions there you go you even

[4:29:54] Trustee Luckham: provided complete information so that's fantastic we said so

[4:30:00] Trustee Luckham: to see you at council here and representing the conservancy and let's keep doing this i i believe

[4:30:05] Trustee Luckham: and so at this point i'm going to say the trust council received the office conservancy report

[4:30:10] Trustee Luckham: as presented by general consent and um council let's recess for dinner um before we go there

[4:30:17] Trustee Luckham: i'm going to suggest we've got a few items remaining in this section that we we pick that

[4:30:24] Trustee Luckham: up after our visioning session in the morning so we'll do that we've got a bit of a time limit

[4:30:28] Trustee Luckham: on that session tomorrow and then um we'll move into these remaining items before we continue on

[4:30:35] Trustee Luckham: with the administrative services section where we're also going to look at the executive committee

[4:30:42] Trustee Luckham: work program so that's your homework tonight over this work program and um i'll ask staff if there's

[4:30:49] Trustee Luckham: any logistics i think dinner's probably downstairs and yeah uh

[4:30:53] Voice 8: thanks mr chair indeed dinner is

[4:30:55] Voice 8: downstairs at 6 30 um you can pick up a refreshment anytime now really but um you have an opportunity

[4:31:01] Voice 8: to go off for maybe 20 minutes half an hour and then join everyone for half an hour before dinner

[4:31:05] Voice 8: which is at right 6 30 so we're in house yeah

[4:31:10] Trustee Luckham: look at that it's 5 30 outside so i'm apologize

[4:31:12] Trustee Luckham: it's dark outside but i don't control the time zones and and so thank you for a great day we've

[4:31:18] Trustee Luckham: done good work today i've enjoyed it and thank you very much let's recess and we will reconvene

[4:31:24] Trustee Luckham: tomorrow morning at 8 30. thank you appreciate it

[4:31:28] Trustee Luckham: it was

[4:31:31] Voice 20: a good day