Gabriola Island Local Trust Committee regular meeting, January 18, 2024

[0:00:10] Voice 7: very good well good morning everyone uh trustees and staff um and members of the public joining

[0:00:16] Voice 7: us electronically today um welcome to the gabriella island local trust committee of

[0:00:21] Voice 7: january the 18th i think this year of 2024 is now well underway and um that's terrific so i'm uh

[0:00:30] Voice 7: elected on thetis island on the territory of the laxon and penelope peoples and uh it's an honor

[0:00:37] Voice 7: I'm privileged to be here on Coast Salish Territory.

[0:00:41] Voice 7: Today, I find myself in Alberta, which is significant sub-zero temperatures, although

[0:00:48] Voice 7: I know it's been cold and snowing on the coast as well.

[0:00:51] Voice 7: But glad to be able to join all of us together here electronically today.

[0:00:57] Voice 7: And so I'm just going to turn to trustees.

[0:01:01] Voice 7: I see Toby Elliott and Susan Yates there in the meeting space.

[0:01:05] Voice 7: do you want to say good morning or have any message for our community i

[0:01:10] Voice 5: would be happy to do

[0:01:12] Voice 5: that chair like um i'd also like to make a quick acknowledgement of where we are meeting on the

[0:01:19] Voice 5: name of first nations territory and i am grateful to have lived all my life on first nations uh

[0:01:26] Voice 5: mostly coast salish territory musqueam slawatuth and then denny's kenny carrier laman and now

[0:01:34] Voice 5: territory and i don't take this for granted um the history the culture and the presence of first

[0:01:43] Voice 5: nations informs my learning wherever possible and chair luckham you remember may remember the

[0:01:49] Voice 5: meeting on galliano i think it was 2018 when we were given these paddles which i usually wear

[0:01:56] Voice 5: to council meetings and committee meeting and they were given to us so that we would promise

[0:02:02] Voice 5: us to be a witness for reconciliation at all islands trust meetings and so uh this paddle

[0:02:09] Voice 5: reminds me and it guides me to do this work carefully thank you very

[0:02:15] Voice 7: much susan toby

[0:02:17] Voice 5: it's goyle everyone um it's a pleasure to be here and an honor i'm very glad that the roads

[0:02:22] Voice 5: were clear enough um for everyone to get here safely and uh looking forward to a good meeting

[0:02:29] Voice 5: happy new year i it's probably too late to keep saying that but uh there we do think yeah

[0:02:35] Voice 5: um so yeah grateful and i acknowledge that we are meeting on the unseated ancestral territory

[0:02:42] Voice 5: of first nation and many other coast salish peoples who have been living and working

[0:02:50] Voice 5: enjoying this territory and stewarding uh its precious beautiful resources since time immemorial

[0:02:57] Voice 5: rail. So we're cognizant of that every day, and aware of our

[0:03:01] Voice 5: responsibilities and obligations to steward in a good way. So we

[0:03:07] Voice 5: have staff in the room with us. So let's just turn the camera.

[0:03:12] Voice 5: Minute taker, Lisa Millard, and oh, it can't quite go. Stephen

[0:03:17] Voice 5: Baugh, our local planner. I think Stephen, you've just been

[0:03:23] Voice 5: assigned to Gabriel. Is that just with our first LTC with

[0:03:27] Voice 5: you assigned fully uh

[0:03:29] Voice 3: yeah it probably is okay it's here in november too but

[0:03:34] Voice 5: excellent and a fine planner who followed us early enough this morning to tell us we were going to be

[0:03:40] Voice 5: meeting in person yes yes thank you back to

[0:03:44] Voice 7: you chair very good thank you very much um i'd like

[0:03:49] Voice 7: to uh introduce also vanessa craig regional director joining us online today good morning

[0:03:53] Voice 7: vanessa any remarks before we start good

[0:03:57] Voice 4: morning uh no i am also joining you from sunny monk

[0:04:00] Voice 4: territory but i wasn't as as determined as trustees elliott and yates and and uh going

[0:04:06] Voice 4: down to meet in person so a virtual hello okay

[0:04:11] Voice 7: good morning and we have neversa chadwick has

[0:04:14] Voice 7: joined us online good morning thank you for being here today to help us with the material

[0:04:18] Voice 7: material that you've been uh designated and um also want to know they are vanessa good

[0:04:27] Voice 7: or narissa good morning hi

[0:04:30] Planner Chadwick (probable): yeah i'm just i'm just in the background in case there are questions that

[0:04:34] Planner Chadwick (probable): that i'm useful for

[0:04:36] Voice 7: i'm sure there will be thank you and uh also in the background want to

[0:04:41] Voice 7: acknowledge will cottingham who's looking after our technology today and ever so grateful for

[0:04:46] Voice 7: all the support that we get from you well thank you so i think

[0:04:51] Voice 5: maybe we could advise you that

[0:04:54] Voice 5: there are three members of the public in attendance at this point oh

[0:04:58] Voice 7: i see okay very

[0:04:59] Voice 7: good then so um uh so good morning to members of the public uh in in the meeting space there

[0:05:06] Voice 7: and i will depend upon uh trustees to um uh uh draw my attention to you if that is necessary

[0:05:16] Voice 7: in the public participation section of our meeting and just ask you to be respectful of the space

[0:05:22] Voice 7: that we're working in and staff working in it's important to us that it be a respectful

[0:05:28] Voice 7: place for members of the public to attend and for staff to work so thank you very much for joining

[0:05:33] Voice 7: us all right so then without further ado let's look at the agenda it's not a too complex agenda

[0:05:42] Voice 7: today but thank everybody for preparing that there is an intention to go in

[0:05:48] Voice 7: camera here today and just seeking advice from the trustees as to whether

[0:05:56] Voice 7: or not that's something you want to do early on in the agenda or something that

[0:06:00] Voice 7: can be carried on it the latter part of today's agenda where we would normally

[0:06:05] Voice 7: host and in Canada there's no slot been made available here today for that

[0:06:09] Voice 7: um uh trustees when did you want to do the in-camera portion i

[0:06:15] Voice 5: think it's better for the

[0:06:16] Voice 5: public attendance if we do it at the end chair luckham okay

[0:06:20] Voice 7: if that works for everybody then

[0:06:22] Voice 7: that's what we'll do so we'll just schedule that in at uh between section 14 and 15 um prior to

[0:06:29] Voice 7: adjournment and uh staff have a motion uh prepared for us to assist us with that and a loosely

[0:06:35] Voice 7: sleep fitting agenda and so therefore i'll just ask at this time is there anything else to add

[0:06:40] Voice 7: to the agenda that's before us from trustees do you have anything

[0:06:44] Voice 6: okay

[0:06:47] Voice 7: i see susan yates and toby

[0:06:49] Voice 7: elliott possibly go ahead susan okay

[0:06:51] Voice 5: thank you chair luck i did send a note yesterday about this

[0:06:55] Voice 5: i'm not sure if it's me that just may have missed something um but we had um a delegation at our

[0:07:03] Voice 5: last meeting and um from the trans from a transportation ad hoc group and it was stephen

[0:07:09] Voice 5: earl who gave the presentation and he was asking if there was some way this ad hoc group could

[0:07:16] Voice 5: somehow become more legitimate in anything that they present to us um we did advise them at that

[0:07:24] Voice 5: time that you know if you want to be a transportation advisory planning committee

[0:07:29] Voice 5: committee then you do need to follow the guidance and you have to have public meetings a minute

[0:07:34] Voice 5: taker and so on and so forth and this and the same I believe was I believe director Craig pointed out

[0:07:41] Voice 5: the same thing if they wanted to be a commission under the regional district so I think I thought

[0:07:49] Voice 5: that I had made a motion to ask for staff advice on this but perhaps I didn't so does anyone

[0:07:55] Voice 5: when remember anything because i did not see anything at all in the minutes oh there's nothing

[0:08:01] Voice 7: in the minutes so nothing for nothing there was no specific direction given and nothing

[0:08:05] Voice 7: uh in the follow-up action list then is that correct well

[0:08:08] Voice 5: it was recorded the presentation

[0:08:10] Voice 5: was recorded but as a public comment um if i recall mr earl actually had wanted to to present

[0:08:19] Voice 5: a delegation and submit his letter which i don't see was attached so there was a one-page letter

[0:08:27] Voice 5: and that he had thought he was presenting it as a delegation and so i think there was some

[0:08:31] Voice 5: confusion there so we have minutes recording briefly his presentation but then there was no

[0:08:38] Voice 5: discussion and follow-up um on the the um the request to add that the ltc create a transportation

[0:08:48] Voice 5: by the planning commission so great okay

[0:08:52] Voice 7: so obviously we don't have any materials here to

[0:08:55] Voice 7: reference today um we i don't know that there's necessarily an urgent necessity to do that but

[0:09:03] Voice 7: certainly there's an interest in the community um so i'm not 100 sure that we could address that

[0:09:08] Voice 7: today but certainly if the if it's desired um perhaps we could um get a motion specifically

[0:09:16] Voice 7: if that's what you want to do, to ask staff to bring back advice or a report on the establishment

[0:09:26] Voice 7: of a transportation committee. And perhaps that could...

[0:09:30] Voice 5: I have a suggestion, Chair Leckham. I can get back to Stephen Earle, and I can ask him if the six

[0:09:39] Voice 5: people in his transportation group actually want to be a formal Transportation Advisory Planning

[0:09:46] Voice 5: the committee and if they do then we can make a motion make a motion that maybe at our next meeting

[0:09:53] Voice 5: i'm not sure that they do so i don't want to spend staff time on this so i can do that and then i can

[0:10:00] Voice 5: send everyone an email to follow up

[0:10:02] Voice 7: yeah that that's terrific if you would take on that

[0:10:06] Voice 7: responsibility um because indeed i think you're right there was not necessarily a desire to be

[0:10:12] Voice 7: that sort of a formal process that we have associated with being a commission but um if in

[0:10:18] Voice 7: if indeed we want to refer things to a body and i think they wanted to have some kind of a formal

[0:10:24] Voice 7: establishment of a body but the only mechanism we we have would be through an advisory planning

[0:10:29] Voice 7: commission so yeah

[0:10:32] Voice 6: i'll leave that with you to bring up so

[0:10:34] Voice 7: then i would just ask that in during

[0:10:37] Voice 7: the meeting preparation for our next meeting that if indeed there is a desire to make a motion that

[0:10:42] Voice 7: that be brought forward to staff and have it formally added to the agenda yeah

[0:10:48] Voice 5: okay right

[0:10:50] Voice 5: and i believe there was some discussion about having their ad hoc group um take part in the

[0:10:56] Voice 5: ocp review in a big way so so anything having to do with transportation one would hope that

[0:11:03] Voice 5: their group would would be involved in that yeah

[0:11:08] Voice 7: we did have a list if i remember rightly of the

[0:11:10] Voice 7: groups that to be involved and hopefully they're on it and if not then we'd want to be sure that

[0:11:14] Voice 7: they are and there is

[0:11:15] Voice 7: probably you're aware of what those bodies are at the moment yeah

[0:11:21] Voice 7: okay so nothing from you then to add to today's agenda for me

[0:11:27] Voice 5: that's it for me

[0:11:28] Voice 7: i think trustee

[0:11:29] Voice 7: Elliot has something trustee Elliot anything from you to add to today's agenda yes

[0:11:34] Voice 5: um I'd like to

[0:11:35] Voice 5: add under nine local trust committee projects just a short discussion um on the OCP review

[0:11:43] Voice 5: and First Nations engagement um okay

[0:11:47] Voice 7: that's great yeah and I think you have a motion that you

[0:11:49] Voice 7: prepared for us in that event yeah

[0:11:51] Voice 5: okay so

[0:11:52] Voice 6: I'll put that at

[0:11:53] Voice 7: 9.1 and 12.8 just bear with bear with

[0:11:59] Voice 7: me a second so i'm adding 9.1 at ocp and first nations engagement yeah okay and what else do you

[0:12:06] Voice 7: have

[0:12:06] Voice 5: uh under 12.8 first nations relationship building update um there is i have an update

[0:12:16] Voice 5: for that item but there's no report in our agenda so it's not really an addition it's just uh

[0:12:24] Voice 5: letting you know i'd like to give a verbal update um

[0:12:29] Voice 7: can you do that in your trustees uh report

[0:12:32] Voice 7: well

[0:12:33] Voice 5: there is a resolution attached to it related to a discussion that we had

[0:12:39] Voice 5: about a gift giving before right the season um so i think it might need its own section i can do it

[0:12:50] Voice 5: in my trustee update if you wish well

[0:12:52] Voice 7: let's include it under uh first nations relationship

[0:12:55] Voice 7: building update and then it would be uh identified as a place on our agenda as opposed to being sort

[0:13:01] Voice 7: of ad hoc added i think that's reasonable to acknowledge the work that we're doing so let's

[0:13:06] Voice 7: put it under 12.8 one we'll call it thanks and um what do you want to call that um

[0:13:14] Voice 5: seasonal gifts

[0:13:17] Voice 5: for synonymic council and staff so

[0:13:23] Voice 7: i'll call it seasonal gift just to be short

[0:13:25] Voice 7: on that so that's terrific thank you anything else uh

[0:13:30] Voice 5: chair letham i have one other item it's

[0:13:32] Voice 5: not new business but just a heads up for narissa chadwick um under 13.1 active projects report

[0:13:40] Voice 5: i will have a question with regard to um the ocp review and the the groups that are meeting in

[0:13:48] Voice 5: january and february so i would have a question about that so i could i think it would be

[0:13:53] Voice 5: appropriate if i brought it up at that point okay all

[0:13:58] Voice 7: right go ahead um

[0:14:01] Planner Chadwick (probable): was that going to be i'm

[0:14:03] Planner Chadwick (probable): just wondering if i could just be added to um to nine local trust committee projects um just

[0:14:09] Planner Chadwick (probable): because then i i can hang in um for that period of time and oh

[0:14:14] Voice 7: i see okay that's it that's a good

[0:14:15] Voice 7: idea so we'll put that under then 9.2 and we'll call it um what do you want to call this um

[0:14:27] Voice 5: what are we calling the community groups that are meeting to talk about um 2050.

[0:14:39] Voice 5: oh the stakeholder groups or yeah oh

[0:14:43] Voice 5: the um community engagement yeah

[0:14:46] Voice 5: that's

[0:14:46] Voice 7: what we're calling them

[0:14:47] Voice 7: let's so let's just call it community engagement under 9.2

[0:14:51] Voice 5: yeah thank

[0:14:52] Voice 7: you thank

[0:14:53] Voice 5: you it'll be quick yeah

[0:14:55] Voice 7: that's fine um all right then so uh from staff

[0:14:59] Voice 7: is there anything to add to the agenda at this point i

[0:15:04] Voice 3: don't have any doubt okay perfect then

[0:15:06] Voice 7: so then i'm going to then uh suggest that by general consent we adopt the agenda as amended

[0:15:13] Voice 7: ended and I thank everybody for their input to that.

[0:15:16] Voice 7: So we're going to move direct.

[0:15:18] Voice 7: So I called the meeting to order

[0:15:19] Voice 7: and we're going to move directly to reports.

[0:15:23] Voice 7: And the first item on our agenda is trustee reports

[0:15:26] Voice 7: and I'll let you guys determine who wants to go first.

[0:15:29] Voice 7: So over to you.

[0:15:31] Voice 5: I'm just kidding, you go first, you're still ready.

[0:15:35] Voice 5: Thank you, I'll go first Chair Luckom.

[0:15:38] Voice 5: First of all, I wanted to mention,

[0:15:40] Voice 5: People may have heard already that the Chief Administrative Officer, Russ Pottenpiller, for the Islands Trust, who has been with us for eight years, is retiring in June.

[0:15:52] Voice 5: And I will miss him terribly.

[0:15:54] Voice 5: He has just provided stellar advice.

[0:15:57] Voice 5: And he has proved himself so worthy to the Islands Trust, especially at council meetings where there have been some very broad discussions.

[0:16:07] Voice 5: sessions. And he has just really helped us out. So I just wanted to say publicly how much I have

[0:16:14] Voice 5: appreciated Russ Hudson Teller's guidance over these. Well, especially for me this last year

[0:16:20] Voice 5: as a trustee, but even previously as a reporter, I could often go to him and get some really good

[0:16:26] Voice 5: advice, background advice. So I really want to say that publicly. The second thing I would like

[0:16:31] Voice 5: to report on is that I attended our MP Lisa Marie Barron session on Tuesday evening. It was

[0:16:40] Voice 5: excellent and I understand it was a follow-up from the afternoon session. Were you able to go to that

[0:16:45] Voice 5: Toby? Okay I couldn't go to that either. So briefly her evening presentation was to tell us about a

[0:16:56] Voice 5: private members bill which she is bringing forth in the house of commons bill mpd6 calling for the

[0:17:02] Voice 5: creation of an independent non-partisan national citizen assembly to study and make recommendations

[0:17:08] Voice 5: on federal electoral reform including an improved voting system so if this sounds familiar it's

[0:17:15] Voice 5: because it's the same promise that we were given by justin trudeau quite a few years ago which was

[0:17:21] Voice 5: just dropped like, I don't know, like a piece of lead,

[0:17:24] Voice 5: a piece of hot lead, as soon as he was elected.

[0:17:28] Voice 5: Anyway, M.D. Barron was, she just gave such a clear, concise,

[0:17:34] Voice 5: but yet comprehensive presentation on the benefits of electoral reform

[0:17:39] Voice 5: because it will strengthen this country's democracy,

[0:17:44] Voice 5: which at times is pretty shaky.

[0:17:46] Voice 5: at times we have so many imbalances as to how people are represented electorally but also just

[0:17:57] Voice 6: democratically so

[0:17:58] Voice 5: there was uh there was about i think 30 people attended despite the weather

[0:18:03] Voice 5: some very good questions and i think what really impressed me is that um mp baron was using

[0:18:11] Voice 5: information from Fair Vote Canada, which is completely impartial, non-partisan, not aligned

[0:18:17] Voice 5: with any political party. And I have worked with Fair Vote Canada in the past, and I really think

[0:18:23] Voice 5: they're amazing. So I hope she gets enough support. It sounds like she's got about 50-50

[0:18:30] Voice 5: support right now in the House of Commons, but she is a hard worker. So

[0:18:35] Voice 6: I

[0:18:36] Voice 5: think I'm hoping this

[0:18:37] Voice 5: will go ahead i'll do everything i can to help her out so there was that that was really inspiring

[0:18:44] Voice 5: and um not really related to that but tangentially related was a session i went to on salt spring on

[0:18:51] Voice 5: sunday afternoon with dr allison smith who is probably canada's best known expert on homelessness

[0:18:59] Voice 5: and she has written a book um on homelessness it's called multiple barriers the multi-level

[0:19:07] Voice 5: governance of homelessness in Canada and I am I intend to write a fairly comprehensive report on

[0:19:14] Voice 5: this I took a lot of notes and I can't get rid of any of them because they're all good and I

[0:19:20] Voice 5: will be sending it out to various housing groups and to all of us and maybe even to the sounder

[0:19:26] Voice 5: but I think the main point that Dr. Smith brought up at this meeting on Sunday afternoon

[0:19:33] Voice 5: is that the federal government has failed us miserably

[0:19:38] Voice 5: in talking about housing action plans for the last eight years

[0:19:44] Voice 5: and dispersing not one penny to the groups who really need it.

[0:19:49] Voice 5: She talked a little bit about the division of provinces,

[0:19:53] Voice 5: and she actually congratulated British Columbia

[0:19:55] Voice 5: because she teaches at U of T in Ontario.

[0:19:59] Voice 5: She said, as far as the provinces, BC is moving along quite nicely. But even still, the money doesn't get to the actual, usually local groups and agencies who could use that money to build for demand and not just make more supply.

[0:20:18] Voice 5: supply we are rich in supply with so-called housing um in in british columbia but it is

[0:20:26] Voice 5: not meeting the demand so i'll leave it at that and i have to say her her talk was really really

[0:20:32] Voice 5: inspiring it was a sold-out house i think it's about 150 people there including some homeless

[0:20:38] Voice 5: people who were kindly invited in and had a lot to say it was

[0:20:42] Voice 5: very good listening to them

[0:20:46] Voice 7: thank you susan toby i'm

[0:20:49] Voice 5: waiting for more she's always speaking so much there'll be more

[0:20:52] Voice 5: i've been writing um i will submit my report as well in friday um but actually i wanted to report

[0:20:59] Voice 5: out on a positive note on the housing uh front uh and peter i don't know if this is taking the

[0:21:06] Voice 5: wind out of your sails but on december 20th the islands trust received a letter from the deputy

[0:21:11] Voice 5: Minister of Housing that we will receive almost $130,000 by the end of January 2024. I'll send

[0:21:21] Voice 5: this to you, Lisa, to support updates to our housing needs reports. And so because of changes

[0:21:28] Voice 5: in legislation requiring that housing needs report be updated in an interim and then to be

[0:21:37] Voice 5: um to be current for up to 20 years i believe um they're providing from a 51 million dollar

[0:21:45] Voice 5: capacity fund uh local government's implementation of the legislative changes so this is one of the

[0:21:51] Voice 5: first legislative uh statutory changes that actually included the islands trust almost

[0:21:58] Voice 5: everything else we have been left out of um because of the restrictions of our act um but

[0:22:04] Voice 5: But it's a hopeful note because all of our housing needs assessments were due to be done this fiscal, and we had budgeted $110,000 roughly to do all of them except Salt Springs.

[0:22:16] Voice 5: And so that's not going to have to come out of the staff budget, but of course that's a discussion for Financial Planning Committee next week.

[0:22:24] Voice 5: So at least we are getting some money to help identify the problem that we already know exists.

[0:22:31] Voice 5: And rightly so, because we are required to update those housing age reports by the province now.

[0:22:37] Voice 5: So rightly so, that we should be getting funding for that.

[0:22:41] Voice 5: Another thing to note, the executive committee met for the first time this year yesterday, January 17th, despite the snow challenges.

[0:22:50] Voice 5: I was in my parka in a workshop trying to get getting cell service.

[0:22:55] Voice 5: and but it was a really good meeting and we discussed the policy statement amendment project

[0:23:02] Voice 5: which is going to come out probably this year we're going to see a new draft with up to

[0:23:11] Voice 5: 35 and net amendments which previous term of trustees had decided on but what's different

[0:23:18] Voice 5: about the approach is that the draft has gone out to the first nations in the trust area

[0:23:23] Voice 5: area first and so trustees will see the draft with the comments of nations in the trust area

[0:23:32] Voice 5: and if anyone wants to see the staff report was quite good um staff noted that a frequently

[0:23:39] Voice 5: raised topic during meetings with First Nations is the topic of governance staff are consistently

[0:23:45] Voice 5: hearing a desire for Islands Trust Council and local trust committees to more actively respect

[0:23:50] Voice 5: Indigenous rights to self-governance and co-governance and for Islands Trust to be

[0:23:56] Voice 5: actively working to find a path forward to implement the United Nations Declaration on

[0:24:00] Voice 5: the Rights of Indigenous People Act, even prior to being legislatively required to do so. So

[0:24:07] Voice 5: there is a real strong conversation and it's going to be very interesting to hear what is coming back

[0:24:15] Voice 5: in regards to the policy statement um not sure it may land on our council agenda in march

[0:24:23] Voice 5: or not also at executive committee uh we endorsed a resolution for submission to ubcm and abicc um

[0:24:35] Voice 5: talking about poop i don't want to bore you all requesting that the province review the manual

[0:24:41] Voice 5: of composting toilets and greywater practice and provide funding for demonstration projects

[0:24:48] Voice 5: and professional development for practitioners. So this is part of the challenge of housing in

[0:24:54] Voice 5: rural areas. We know that servicing needs to be appropriate. So increasing housing where

[0:25:02] Voice 5: appropriate needs to have services and septic fields are not always appropriate in rural areas.

[0:25:08] Voice 5: So composting toilets, there is a manual but we've got a really strong background

[0:25:13] Voice 5: where they talk to industry sector professionals and provincial folk

[0:25:19] Voice 5: about updating that manual and making it easier for people to meet the guidelines.

[0:25:26] Voice 5: Finally culturally committed, I've been a personal member of this organization for over a year

[0:25:33] Voice 5: and they have been contracted to facilitate Reconciliation Learning Circle

[0:25:39] Voice 5: for trustees and staff so we had the first meeting last night it was a workshop

[0:25:46] Voice 5: with uh megan lewis on building meaningful engagement and relationships with indigenous

[0:25:52] Voice 5: peoples so it was well attended most of the trustees who had signed up uh were in attendance

[0:25:59] Voice 5: and i believe this is being funded by a grant we received from the ministry of municipal affairs

[0:26:05] Voice 5: for reconciliation. So this is really building a learning for trustees and staff so that we can

[0:26:12] Voice 5: create and work in culturally safe spaces with Indigenous peoples and put forward practices that

[0:26:19] Voice 5: are respectful and cognizant to the context we are working in. We just got an email in about

[0:26:31] Voice 5: three opportunities for awards and so i thought i'd put it out here um because as elected members

[0:26:40] Voice 5: we could nominate people from our community for uh awards of excellence so the bc achievement

[0:26:46] Voice 5: foundation's community award if there's any member of the community that we should be

[0:26:51] Voice 5: nominating i'd love to put forward a name of an extraordinary british colombian who is working

[0:26:58] Voice 5: keen to build a stronger more resilient community I can think of 20 um but there's an emerging leader

[0:27:04] Voice 5: award that recognizes youth making a difference in our communities too so um and that's about it

[0:27:11] Voice 5: it was a quiet winter I actually got some rest got in a little car accident had some whiplash

[0:27:19] Voice 5: and um but managed to travel and see family and so thankful to be back at work that was a long

[0:27:27] Voice 5: report sorry okay thank

[0:27:32] Voice 7: you very much trustees um so uh from my uh area um i don't have a lot

[0:27:39] Voice 7: to report um and indeed trustee elliott has reported on some of those items so

[0:27:43] Voice 7: i'll reef in the sales and keep the tiller uh on course here as i uh continue on um and thank

[0:27:51] Voice 7: you for reporting out on those certainly um we have governance committee and ceo hiring committee

[0:27:57] Voice 7: and, of course, Financial Planning Committee quite active here as we're coming up to the

[0:28:02] Voice 7: 2024-2025 budget work and adoption at our March Council meeting, and looking forward

[0:28:12] Voice 7: to that discussion.

[0:28:16] Voice 7: And coming up here actually over the weekend, well, starting next week actually early, is

[0:28:21] Voice 7: the Coast Salish Forum Conference being held by Transport Canada, a new opportunity for us to

[0:28:28] Voice 7: engage with like-minded partners and the government with respect to the work that's come

[0:28:37] Voice 7: ostensibly through the Ocean Protections Plan federal initiative to turn our focus onto

[0:28:43] Voice 7: protecting the coastline of British Columbia, as well as the coastlines all across the country.

[0:28:49] Voice 7: In this particular case, the focus will be on British Columbia, Sailor C, and looking

[0:28:56] Voice 7: forward to participating in that, hopefully that we can see some of our concerns associated

[0:29:01] Voice 7: with derelict vessels and freighter traffic and freighter anchoring and oil spill prevention

[0:29:09] Voice 7: and the like to protect our coast, which is so very important to all of us here and, of

[0:29:16] Voice 7: course first nations very strong uh partnership in these uh uh events with the ocean protection

[0:29:23] Voice 7: planet particularly in this uh salish sea forum uh strong uh connection with first nations there

[0:29:29] Voice 7: and participation and looking forward to that aspect of it so that's all i have to report today

[0:29:35] Voice 7: i'm going to turn to our electoral area director for her report thank you for joining us today

[0:29:39] Voice 7: vanessa over to you thanks

[0:29:42] Voice 4: chair luckham and trustees yates and elliot and i always appreciate

[0:29:46] Voice 4: um being so welcoming to me because i i really enjoy this opportunity and and

[0:29:52] Voice 4: and i pay attention to as much of the islands trust uh stuff that's happening and uh toby

[0:30:00] Voice 4: sorry to hear about your accident, but I'm, I'm glad to hear your recovery. Um, I did send an

[0:30:05] Voice 4: update, um, in a little bit in advance this time, but I wanted to, uh, highlight just a couple of

[0:30:14] Voice 4: things, um, which is that as of tomorrow, the, um, the AAP process for the new health, potential

[0:30:24] Voice 4: new health and wellbeing coordinator officially starts underway. The get involved page is already

[0:30:30] Voice 4: up and running and it has information and so the way this an AEP works it's uh it's basically the

[0:30:37] Voice 4: counter petition process um a health and well-being service like this actually doesn't require a

[0:30:43] Voice 4: referendum if it was to be held for all of area b um because it's focused on gabriola um it it does

[0:30:50] Voice 4: does require because it's only a portion of the area so the the idea for the position is that it

[0:31:01] Voice 4: would form an administrative support for a lot of the work that's being done by these amazing

[0:31:06] Voice 4: groups that we have on the island more than 40 groups are members of the health and wellness

[0:31:12] Voice 4: collaborative and they work tirelessly for the well-being of our community and a lot of it is

[0:31:19] Voice 4: done by volunteers and what I've heard over the last couple of years pretty consistently is that

[0:31:26] Voice 4: they're starting to feel a bit of volunteer burnout and that you know they want to be able

[0:31:31] Voice 4: to focus on doing their work for the community but they're they're instead doing all of some

[0:31:38] Voice 4: administrative work and so they felt that this would be quite supportive as well as as a position

[0:31:43] Voice 4: like this can look at gaps that currently aren't being able to address by the by the groups and

[0:31:49] Voice 4: And there's, as we all know, there's many gaps where there's issues that are not quite directly tackled by groups on the island.

[0:31:59] Voice 4: And they can look for where groups can work together and also apply for grant funding.

[0:32:04] Voice 4: So the AEP requires, if you're opposed to the creation of the new service, that you submit a form indicating that you're opposed to it.

[0:32:14] Voice 4: And you can email it or mail it or drop it off in person, but it has to be received by the RDN by 4 p.m. Tuesday, February 20th, and the form is online.

[0:32:27] Voice 4: And I'm happy to answer any questions. There's an FAQ on the website as well.

[0:32:31] Voice 4: And then the other thing I just wanted to highlight that we've talked about a few times is the Coats Weir Project.

[0:32:36] Voice 4: project so the coats marsh weir concrete weir has been assessed as being it's in deteriorating

[0:32:45] Voice 4: condition and that there's a very industrious beaver or multiple beavers probably over years

[0:32:51] Voice 4: that have been working to create a big beaver dam and currently there's a large amount of water

[0:32:57] Voice 4: stored behind the beaver dam and it's actually higher more than a meter higher was more than a

[0:33:02] Voice 4: meter higher than the concrete weir so that if it ever let go the the the chance of damage was

[0:33:09] Voice 4: significant so when the RDN was looking at options to address this issue we had engineering studies

[0:33:16] Voice 4: and all of them suggested taking out the beaver dam and then either raising or or maintaining the

[0:33:22] Voice 4: the weir but in consultations with community members who were concerned about the the health

[0:33:28] Voice 4: of the marsh as well as the Nature Trust who are co-owners of Coates Marsh Regional Park.

[0:33:35] Voice 4: The alternate decision was made to actually remove the concrete weir and keep the beaver

[0:33:40] Voice 4: dam and then hopefully revert the marsh back to a more natural state. It may mean that the

[0:33:48] Voice 4: water level is actually a little bit lower than it has been historically because the concrete

[0:33:52] Voice 4: crete weir has been holding up and keeping keeping the water level higher and so because it's been

[0:33:59] Voice 4: blasted out there will be rocks and and other things placed along to to maintain water in the

[0:34:05] Voice 4: weir but it won't be the same as as a weir and there's actually a public consultation um session

[0:34:11] Voice 4: this saturday i know

[0:34:12] Voice 1: there's a lot of

[0:34:13] Voice 4: things happening on saturday but 11 a.m to 3 p.m it's

[0:34:17] Voice 4: just drop in at the gabriela arts uh council um place where you are now and staff will be there

[0:34:24] Voice 4: there isn't a presentation but there'll be information there so um people can drop by

[0:34:30] Voice 4: anytime between 11 and 3 answer ask questions and ardian park staff will be there to answer

[0:34:35] Voice 4: any questions great i'll be there

[0:34:38] Voice 5: thank you for that i

[0:34:40] Voice 4: know galt is doing something on saturday

[0:34:43] Voice 4: i was

[0:34:43] Voice 5: just gonna say should we mention that because it's part of the gabriel envisioning

[0:34:47] Voice 5: process the event on january 20th like saturday this saturday from 11 to 3 30

[0:34:59] Voice 5: starts

[0:35:00] Voice 4: at one i think one

[0:35:02] Voice 5: okay one or one thirty right three and there's 12 organizations putting

[0:35:07] Voice 5: putting that together so that's Gabriel divisioning land and sea 2050 so I just we probably should

[0:35:14] Voice 5: have put that out there right I plan to come here first and then whip down to the community hall yeah

[0:35:20] Voice 6: but

[0:35:21] Voice 5: thank you uh director Craig because I I I followed what happened at Blackburn Lake on

[0:35:27] Voice 5: South Spring for 10 years when they were trying to restore the large large wetland there the whole

[0:35:33] Voice 5: cushion creek watershed basically that goes into blackburn and they finally let the beavers do the

[0:35:38] Voice 5: right job and it worked so i'm very happy about this i just hope that when they're blasting away

[0:35:44] Voice 5: that we're that they think about the beavers and the frogs that are hibernating right now

[0:35:50] Voice 5: and the salamanders that are in the mud yeah

[0:35:53] Voice 4: it won't be done until next fall um when the water

[0:35:59] Voice 4: levels are at their lowest because so they're trying to time it with the so it'll be past the

[0:36:04] Voice 4: amphibian breeding period uh yeah that's that's been considered and and uh but yeah there's not

[0:36:11] Voice 4: going to be a perfect time unfortunately to do it but they're they're trying to time it uh with the

[0:36:16] Voice 4: natural uh seasons to try and minimize impacts okay

[0:36:22] Voice 7: thank you very much everyone um the next

[0:36:26] Voice 7: item on our agenda 314 first nations reports and i don't believe we have anybody in attendance today

[0:36:32] Voice 7: to report to us but certainly this is a holding place to hear from the nations in the areas of

[0:36:38] Voice 7: our jurisdiction i'm going to move on to public comments this is an opportunity for the members

[0:36:44] Voice 7: of the public that are in attendance i understand from trustees there are a couple of members in

[0:36:48] Voice 7: attendance and so i'll just ask trustees to poll the audience to see if there's anybody that wishes

[0:36:53] Voice 7: to address the local trust committee on matters of uh concern or interest for the islands trust

[0:36:59] Voice 5: fair enough and we should let you know that there are now six people in attendance

[0:37:03] Voice 5: aha

[0:37:04] Voice 7: very good thank you very much for that update and so uh from the members of the audience are

[0:37:09] Voice 7: there uh is there anybody that wishes to address the local trust committee today

[0:37:17] Voice 5: no hands are raised the room is quiet okay

[0:37:20] Voice 7: thank you so uh just remind members of the public that

[0:37:24] Voice 7: this is the opportunity to address the local trust committee on topics that may be discussed

[0:37:29] Voice 7: later on in our agenda and so if you don't have any advice for us at this time then we'll just

[0:37:35] Voice 7: continue on with the uh the rest of the meeting i'll just pause for a moment there so we're good

[0:37:42] Voice 7: to continue are we trustees we're

[0:37:46] Voice 5: going to continue chair very

[0:37:48] Voice 7: good then so let us go to

[0:37:49] Voice 7: the minutes then of our local trust committee meeting dated november 30th 2023 that seems like

[0:37:55] Voice 7: a long time ago last year and uh and i'll ask if there's any amendments to those minutes trustees

[0:38:01] Voice 7: if you raise your hands i i can for sure uh acknowledge your request to make comment

[0:38:08] Voice 7: if i don't see your hands up then i'm going to um

[0:38:13] Voice 5: i have a question but no it doesn't mean yeah so

[0:38:16] Voice 7: so the

[0:38:17] Voice 7: minutes go ahead toby ellie yeah so

[0:38:19] Voice 5: page six uh page three of the minutes the

[0:38:23] Voice 5: this is the public comment that i referenced um that the member of the public had wanted to

[0:38:32] Voice 5: present as a delegation and so i was wondering if we could circle back to actually get that

[0:38:41] Voice 5: because i think it would be helpful in our future discussions to actually know what he was

[0:38:45] Voice 5: asking for and then we should make some i will ask okay yeah so can we ask him to send that and

[0:38:53] Voice 5: have it attached to the minutes or is that not not it

[0:38:59] Voice 6: should have been

[0:39:00] Voice 5: well

[0:39:02] Voice 7: i think it should

[0:39:04] Voice 7: be submitted as correspondence and it would become part of the minutes yeah okay i'll ask

[0:39:09] Voice 5: him to do

[0:39:09] Voice 5: that because i didn't see this correspondence here so that's great okay that's the only thing

[0:39:15] Voice 5: that i had and i had just a question chair like i'm not an amendment on page nine of the agenda

[0:39:22] Voice 5: package six of the draft minutes we did have uh correspondence from john hall about dark sky

[0:39:32] Voice 5: initiative and um so i just wanted to make sure because we did note in the in the minutes that

[0:39:41] Voice 5: this can be included in the broader scope of regulations within the ocp and land use bylaw

[0:39:47] Voice 5: update and i want to make sure that someone has made note of that and that it will be part of the

[0:39:53] Voice 5: ocp update let's just

[0:39:56] Voice 7: ask an aristo that question she was in attendance and i believe did indicate

[0:40:01] Voice 7: that that we could include that correspondence when we have the discussion around topics of that

[0:40:09] Voice 7: nature is that correct narissa uh

[0:40:12] Planner Chadwick (probable): yeah correct and um all the related materials are um in our ocp um

[0:40:17] Planner Chadwick (probable): project file right now

[0:40:18] Voice 7: excellent thank you so then um with that then i'll just take it then that um

[0:40:26] Voice 7: there are no amendments to the minutes of november the 30th so then by general consent i will adopt

[0:40:32] Voice 7: the uh minutes of november the 30th 2023 by uh general consent so thank you very much for that

[0:40:39] Voice 7: um we don't have anything on our resolution without meeting report today we do have a draft

[0:40:47] Voice 7: advisory planning commission minutes dated december the 6th they're here for our information

[0:40:52] Voice 7: not to edit or amend it would be up to the commission to make amendments at their next

[0:40:57] Voice 7: meeting um to those minutes and so um we'll just receive those for information if that's all right

[0:41:03] Voice 7: with the trustees yep yeah i want to thank the advisory planning commission folks if i was in

[0:41:10] Voice 7: the room i'd ask you to raise your hands and so that we could acknowledge you and so i just want

[0:41:14] Voice 7: to acknowledge those folks that help us in our decision making by participating in advisory

[0:41:20] Voice 7: planning commissions um so business arising uh from the minutes is at 7.1 on our agenda

[0:41:28] Voice 7: agenda. Just going to get there. And that's our follow-up action list. It's on page 15 of our

[0:41:38] Voice 7: agenda package. And I'm just going to ask trustees if you have any questions about any of the items

[0:41:45] Voice 7: that are in progress on the list. There's one item there that is completed, and that item will not

[0:41:52] Voice 7: show up again on our agenda, along with the others that are listed as completed. And so any

[0:41:58] Voice 7: questions on those items in progress from the trustees with clear show of raise your hand

[0:42:03] Voice 7: would be terrific yes chair

[0:42:06] Voice 7: let go recognize uh trustee yates so

[0:42:10] Voice 5: yes i did i actually had a chance

[0:42:13] Voice 5: to talk to uh planner stephen bow about this so uh about the fact that some quite a few items show up

[0:42:22] Voice 5: on the follow-up action report that are actually completed even though they might say in progress

[0:42:28] Voice 5: or they've been completed quite some time ago.

[0:42:31] Voice 5: But now I understand that they're going to show up

[0:42:35] Voice 5: until they've been completed

[0:42:37] Voice 5: for at least one trust committee round, sort of,

[0:42:42] Voice 5: or at least, how to describe it, at least one meeting.

[0:42:46] Voice 5: Yeah, that's correct.

[0:42:48] Voice 5: That's good.

[0:42:48] Voice 5: That's good to know.

[0:42:49] Voice 5: Otherwise, it seemed a bit redundant.

[0:42:52] Voice 5: And there was another item on the follow-up action report

[0:42:57] Voice 5: court that was in it looks like it's in progress but actually it's item 12.1 on the agenda so we'll

[0:43:05] Voice 5: be dealing with that there and then the very last thing i was concerned about just because it might

[0:43:11] Voice 5: be confusing if the public were reading this is on the follow-up action report 14th of september

[0:43:19] Voice 5: 2023 um it talks about the ecological protection zone project what page you on there i'm on page

[0:43:28] Voice 5: 19 of the agenda and it says that it's completed so the part that's completed which is great

[0:43:38] Voice 5: is that um the staff are working with the name of first nation to get comments through the normal

[0:43:44] Voice 5: a referral process and we are not pursuing the capacity agreement anymore so so that's good

[0:43:51] Voice 5: but i just wanted to clarify that the actual work on the ecological protection zone is still

[0:43:58] Voice 5: definitely in progress and of course um planner valve did confirm that with me

[0:44:03] Voice 5: it just may not be clear in this in this write-up um why are they no longer pursuing capacity

[0:44:10] Voice 5: the agreement that just wasn't a desired outcome or yeah

[0:44:14] Voice 3: that was through step-by-step discussions

[0:44:16] Voice 3: they had indicated that that wasn't needed after back there after you see you made that revolution

[0:44:23] Voice 3: and so um so we we've still referred to them and they've indicated they have a response but

[0:44:30] Voice 3: i think they're working through a number of referrals and recordings coming back in the

[0:44:35] Voice 3: year as well i'm sure so

[0:44:37] Voice 5: we so could i ask a follow-up question so that was um gonna be

[0:44:43] Voice 5: there was two thousand dollars on the project budget for that what happens to that money now

[0:44:49] Voice 5: it just goes back in our ltc project general budget or for another it's

[0:44:53] Voice 3: still attached to

[0:44:55] Voice 5: this minor

[0:44:55] Voice 3: that minor project for this fiscal year and in the new fiscal year then um it may

[0:45:03] Voice 3: change we may need to make a new request if there's funding needed for the project right

[0:45:07] Voice 3: um but uh but that money still for this fiscal remains right and you know i think it is listed

[0:45:14] Voice 3: on the um that's that expense sheet as well so that's that's unspent um

[0:45:20] Voice 6: okay so

[0:45:26] Voice 7: then just for

[0:45:27] Voice 7: clarity that item one from september 14 2023 will now fall off of the list because it's

[0:45:34] Voice 7: completed but the uh ecological protection zone project is still as a minor project is still on

[0:45:41] Voice 7: our projects list and so any further activity will happen there and direction that might be provided

[0:45:48] Voice 7: at that point would end up on the future follow-up action report is that correct

[0:45:52] Voice 3: that's correct yeah yeah this action associated with the project is completed but the the project

[0:45:58] Voice 3: itself is ongoing yes that

[0:46:01] Voice 7: so that's good that's the clarity i think that was raised

[0:46:05] Voice 7: to be acknowledged okay so anything else on the follow-up action list either of the trustees

[0:46:11] Voice 7: otherwise we'll continue okay

[0:46:17] Voice 6: so

[0:46:20] Voice 7: let us continue then so this brings us to correspondence we have

[0:46:24] Voice 7: three pieces of correspondence today hold on

[0:46:27] Voice 7: no i skipped over section nine thanks

[0:46:30] Voice 6: yeah

[0:46:31] Voice 7: let me get back to their section nine local trust committee projects so the first one being

[0:46:37] Voice 7: 9.1 ocp and first nations engagement and uh trustee elliott you have brought uh a motion

[0:46:45] Voice 7: to us and perhaps we'll get uh staff to get that up on the screen and i'll let you introduce the

[0:46:49] Voice 7: topic

[0:46:50] Voice 5: uh thank you chair so the preliminary project for our ocp review had originally

[0:47:00] Voice 5: scoped out uh first nations engagement and there was budget attached to that

[0:47:05] Voice 5: In the February 2023 meeting in this hall, we had both the APC and the HAPC members here to get their thoughts on what would a community-led engagement process look like.

[0:47:23] Voice 5: And there was consideration of an idea of an Indigenous engagement coordinator, understanding that an OCP review contains many topical areas and it's going to advance at different times in our community.

[0:47:43] Voice 5: And having a coordinator who could support engaging with different First Nations who have potential interest in our OCP review might be an appropriate step.

[0:47:57] Voice 5: And so I had a conversation with our planner, Narissa Chadwick, just to understand where we're at with this process.

[0:48:06] Voice 5: And I had originally drafted a resolution because I really think we need to move this forward, not just because we do want input from First Nations,

[0:48:20] Voice 5: But our own community members are asking, where are we at?

[0:48:24] Voice 5: How have we engaged with other diversations with respect to this process?

[0:48:31] Voice 5: So I had indicated earlier that I'd like to do a terms of reference for an Indigenous engagement coordinator.

[0:48:41] Voice 5: But Planner Chadwick came back with a different suggestion.

[0:48:46] Voice 5: question um there's some wrong spelling in that resolution there um that instead

[0:48:56] Voice 5: um they're going they're happy to work staff to staff to set up some meetings prior to the end of

[0:49:05] Voice 5: March 2024 between that needs to change their will if it was on the

[0:49:13] Voice 5: let's me oh it's you it's it's

[0:49:16] Voice 5: misspelled in the original resolution sorry s-n-u-n-e-w yeah staff and leadership and

[0:49:23] Voice 5: gabriela ltc and islands trust staff to discuss land use interests related to gabriela and their

[0:49:30] Voice 5: interests in engaging with the ocp review process so because staff have had some high level

[0:49:40] Voice 5: discussions with their staff, Desiree Thomas specifically, about process and about the

[0:49:48] Voice 5: different applications that are coming up. But just in terms of how can we work together,

[0:49:53] Voice 5: it was felt that working from that staff to staff level was a better approach. And

[0:49:59] Voice 5: if the need, let me just go back to Narissa's actual email back to me, and she's on the call

[0:50:08] Voice 5: in case um that in those conversations if there's a need for an indigenous engagement

[0:50:14] Voice 5: coordinate just to coordinate meetings and to understand where the nation's at and how to um

[0:50:21] Voice 5: facilitate um meetings with our community members and and such then that could be decided at that

[0:50:30] Voice 5: point so this resolution sort of gets us on track with using the um communication that's already

[0:50:38] Voice 5: existing um and good relationship building and hopefully that would turn into a more

[0:50:47] Voice 5: fulsome process if you want to make the motion i'll certainly second it okay so i moved that

[0:50:53] Voice 5: the gabriella local trust committee requests staff to set up a meeting prior to the end of march

[0:50:59] Voice 5: March, 2024 between the first nation staff and leadership and Gabriel, a local trust

[0:51:06] Voice 5: committee and islands trust staff to discuss the name of land use interests related to

[0:51:12] Voice 5: Gabriela and interest in engagement with the OCP review process.

[0:51:17] Voice 5: I will second that motion.

[0:51:20] Voice 6: Yeah.

[0:51:20] Voice 5: Official community plan.

[0:51:21] Voice 5: Thank you, Steven.

[0:51:30] Voice 5: Oh, chair.

[0:51:31] Voice 5: Welcome.

[0:51:31] Voice 5: You're on mute.

[0:51:32] Voice 5: We can't hear you.

[0:51:34] Voice 7: All right.

[0:51:35] Voice 7: Sorry.

[0:51:35] Voice 7: Sorry. So prior to the motion being called to be seconded by the chair, I do have a comment with respect to the motion.

[0:51:43] Voice 7: So I'm not going to acknowledge the seconding at this moment, if you don't mind, Susan.

[0:51:48] Voice 5: Yeah, no problem.

[0:51:50] Voice 7: I am concerned about specifying by the end of March 2024 that seems to be not respectful of that there may be other circumstance and interests of this in the name of First Nation

[0:52:03] Voice 7: and would prefer to see that as soon as possible.

[0:52:07] Voice 7: Certainly in the conversation that staff might have

[0:52:10] Voice 7: with Sonoma First Nation in trying to develop this,

[0:52:13] Voice 7: there could be certainly an indication

[0:52:15] Voice 7: that that could happen by, it would be convenient for us,

[0:52:19] Voice 7: and it is a convenience to us to have that done

[0:52:21] Voice 7: by the end of March.

[0:52:23] Voice 7: But I would suggest that that be, and it's up to you,

[0:52:26] Voice 7: it's your motion, Toby Elliott,

[0:52:27] Voice 7: but I would suggest that be as soon as possible,

[0:52:30] Voice 7: rather than specifying specifically the end of March because if for instance it cannot happen

[0:52:35] Voice 7: then the staff would come back to us and say well they can't meet before the end of March what do

[0:52:39] Voice 7: you want to do now and I just that's just my nature looking at things but I'll turn it back

[0:52:45] Voice 7: to you and then we may seek a seconder for that

[0:52:49] Voice 5: that's fair and things always take longer than

[0:52:52] Voice 5: we hope especially when we're setting up new processes so we could amend that to set up a

[0:53:00] Voice 5: meeting as soon as feasible sure uh between you know first nation staff and leadership

[0:53:09] Voice 5: and actually if you had a comma that just makes it clear after leadership and give it a look just

[0:53:16] Voice 5: you know stuff yeah

[0:53:17] Voice 7: but great

[0:53:19] Voice 7: does that satisfy

[0:53:20] Voice 5: you sure that's

[0:53:21] Voice 7: that's uh perfect yeah i just

[0:53:23] Voice 7: think it we set our own time framework which is our framework and not necessarily yeah totally

[0:53:28] Voice 5: Totally fair.

[0:53:29] Voice 5: Thank

[0:53:29] Voice 7: you for that.

[0:53:30] Voice 7: So is there a seconder for the motion?

[0:53:33] Voice 5: Most certainly there is.

[0:53:35] Voice 5: I will second that.

[0:53:36] Voice 7: Excellent.

[0:53:37] Voice 7: And I am absolutely in full support of this motion as well.

[0:53:41] Voice 7: So is there any further discussion?

[0:53:43] Voice 7: If not, I'll call for the vote.

[0:53:46] Voice 7: All those in favor?

[0:53:48] Voice 7: And I see that carries unanimously.

[0:53:50] Voice 7: And so thank you very much, Toby, for bringing this to us in this way.

[0:53:55] Voice 5: Well, thank you to staff for the good advice.

[0:53:57] Voice 5: and they are doing work behind the scenes I just want to acknowledge that and to say to our

[0:54:02] Voice 5: community that that is advancing and I'm very happy with the progress that we're making so

[0:54:07] Voice 5: thank you to staff for the support. Brilliant

[0:54:10] Voice 7: thank you. So 9.2 then is community engagement

[0:54:15] Voice 7: and Trustee Yates I believe you brought that to us and what would you like to do there?

[0:54:20] Voice 5: Yes just a

[0:54:21] Voice 5: a quick request to um planner narissa chadwick so the community engagement events are beginning

[0:54:30] Voice 5: starting this saturday i think and i believe there were 14 groups all together who received funding

[0:54:36] Voice 5: to help have their um engagements with regard to the official community plan project and what i

[0:54:44] Voice 5: would request is I do know that each group needs to report out at the end of their session and I

[0:54:53] Voice 5: would like to know if we could get those reports as updates for our local trust committee meetings

[0:55:00] Voice 5: so for example the one that's happening this Saturday hopefully their summary report would

[0:55:07] Voice 5: be available for our February LTC meeting so I would like that for all of those groups

[0:55:14] Voice 5: groups who are meeting if we could see their see their work because I think it will inspire

[0:55:20] Voice 5: certainly our own thinking just meeting what's happening and it's coming along and it might

[0:55:25] Voice 5: inspire other groups if it's also part of our agenda package there is that

[0:55:32] Voice 7: possible and formulate

[0:55:34] Voice 7: a motion to that effect because I think staff would need some direction and I see Nerissa Chadwick

[0:55:38] Voice 7: perhaps have some advice yeah

[0:55:40] Planner Chadwick (probable): I just um um so the uh the groups are not required to report

[0:55:46] Planner Chadwick (probable): immediately after their event um so it could be that we end up with the reporting happening

[0:55:52] Planner Chadwick (probable): um you know by the end of February is I think the is the date that we had given to them so um

[0:55:59] Planner Chadwick (probable): but certainly we can report out as they come in I just wanted to just uh let you know um

[0:56:06] Planner Chadwick (probable): Yeah.

[0:56:08] Voice 5: Okay. So I'll make a motion then. I move that the Gabriela Allen Local Trust Committee

[0:56:17] Voice 5: request a copy of the written report from each of the community engagement groups

[0:56:34] Voice 5: groups to be supplied to us as part of the, let's see, what's a better, just to come to us.

[0:56:49] Planner Chadwick (probable): If I may,

[0:56:50] Planner Chadwick (probable): to the chair. I'm wondering if we could keep the resolution a little sort of more broad

[0:56:56] Planner Chadwick (probable): because I don't know that, I think there'll be like perhaps a summary of their submission or

[0:57:08] Planner Chadwick (probable): Or, like, we're not quite sure what we'll be receiving at this point in time.

[0:57:13] Planner Chadwick (probable): So, I'm just, I'm not sure, because it wasn't shared with the groups.

[0:57:22] Planner Chadwick (probable): I mean, maybe this is enough to share and we can go ahead and share it.

[0:57:26] Planner Chadwick (probable): That their submission to us would be, like, their direct submission to us would be shared publicly.

[0:57:31] Planner Chadwick (probable): That's the only thing I'm thinking about.

[0:57:34] Planner Chadwick (probable): out um but um but i guess there is an opportunity for us to provide that information to them if

[0:57:41] Planner Chadwick (probable): that's what you're wanting is to have the the actual submission that the the the actual submission

[0:57:48] Planner Chadwick (probable): the writing that they provide us with directly shared um we'll just have to give the moment a

[0:57:53] Planner Chadwick (probable): heads up with that alternatively um we would um provide a we could provide a summary of um

[0:57:59] Planner Chadwick (probable): of what we what we receive but I guess that's a question for the LTC whether you prefer us to

[0:58:05] Planner Chadwick (probable): give us give them a heads up that that their full submission will be shared publicly

[0:58:15] Voice 5: yes I would like that I think it is good for the ongoing work of the official community plan

[0:58:23] Voice 5: in the community so question their feedback is going to come to us in some form

[0:58:31] Voice 5: um when is the time for that is it when it all gets digested and then we produce this

[0:58:38] Voice 5: graphical whatever it is or like you're looking for sort of reporting out as the process is

[0:58:46] Voice 5: happening exactly i would like to see them i would like to see their summaries or whatever

[0:58:50] Voice 5: you call it from the each of their meetings um as they come to you or as they come to

[0:58:59] Voice 5: office. I want those to be part of

[0:59:03] Voice 5: ongoing local trust committee agenda

[0:59:06] Voice 5: packages.

[0:59:09] Voice 7: So do you have a recommendation for a motion

[0:59:11] Voice 7: of Planner Chadwick?

[0:59:14] Planner Chadwick (probable): Well, yeah, just understanding

[0:59:17] Planner Chadwick (probable): the context. I think Trustee Yates was on

[0:59:20] Planner Chadwick (probable): a good path there with the resolution. So I think the resolution would be something like

[0:59:25] Planner Chadwick (probable): to request staff to include

[0:59:27] Planner Chadwick (probable): the to include the completed I think we've called it completed feedback form

[0:59:37] Planner Chadwick (probable): received by let's call it community engagement groups related to the OCP to

[0:59:44] Planner Chadwick (probable): be included in the in the in in LTC agenda packages as yeah I think that

[0:59:57] Planner Chadwick (probable): That would be the resolution.

[1:00:00] Planner Chadwick (probable): i don't know if anybody wrote that

[1:00:00] Voice 5: communicated to the ltc because it could be through the website

[1:00:05] Voice 5: it could be okay

[1:00:06] Planner Chadwick (probable): yeah yeah that's better yeah yeah

[1:00:08] Voice 5: um be communicated so there's a feedback to the

[1:00:11] Voice 5: ltc uh what's happening because some of them may not be verbal that's the thing we might be doing

[1:00:17] Voice 5: a video and this is their submission so for staff to then summarize that write it up for a report

[1:00:24] Voice 5: might be more work if the desired outcome is just to know what happens the product gets uploaded to

[1:00:32] Voice 5: the website and that's shared out so all of these might have different approaches and i think that's

[1:00:36] Voice 5: the challenge to asking for a summary report in words i don't know am i understanding it

[1:00:44] Voice 5: uh well i i don't know i i i can't imagine that there wouldn't be some kind of yes

[1:00:53] Planner Chadwick (probable): so if i may

[1:00:55] Voice 7: recorder um millard do you have some of this material that for this motion

[1:01:03] Voice 7: in your in your grasp and perhaps we might read that out um just to focus the discussion here

[1:01:10] Voice 5: yes through the chair what i have so far is um moved the gabriel island local trust committee

[1:01:20] Voice 5: request staff to include the completed feedback form received by community engagement groups

[1:01:26] Voice 5: related to the official community plan to be communicated to the local trust committee

[1:01:32] Voice 5: it's it wouldn't be the completed feedback form received by the community engagement groups it

[1:01:37] Voice 5: would be what they give back to uh i'm not even sure where it goes whether they give it back to

[1:01:45] Voice 5: planner chadwick whether it go where do they go it

[1:01:48] Planner Chadwick (probable): goes to staff so we could say um that is uh

[1:01:51] Planner Chadwick (probable): the completed feedback form that is received by staff.

[1:01:57] Planner Chadwick (probable): Cause so Chloe's actually the collector of those forms.

[1:02:05] Planner Chadwick (probable): Yeah, and just to trustee Elliot's point,

[1:02:09] Planner Chadwick (probable): we have requests,

[1:02:11] Planner Chadwick (probable): we have requested that each group provide written feedback

[1:02:15] Planner Chadwick (probable): in the feedback form,

[1:02:16] Planner Chadwick (probable): but they're also open to share their feedback

[1:02:20] Planner Chadwick (probable): in other ways as well.

[1:02:24] Voice 7: great good look at that we've got it on the screen here now perfect thank you we

[1:02:33] Voice 5: should call them

[1:02:34] Voice 5: community engagement groups because that's what they're called here there might

[1:02:39] Voice 3: be other mistakes

[1:02:40] Voice 3: i've just put something up and uh so yeah you can change this as we go could

[1:02:46] Voice 5: we just say feedback

[1:02:47] Voice 5: from community engagement groups instead of feedback form completed all that so just to

[1:02:53] Voice 5: include the feedback yep received um

[1:02:58] Voice 3: just look yeah yeah um i said include the feedback received

[1:03:04] Voice 3: from community engagement groups and

[1:03:06] Voice 5: be communicated to be communicated to

[1:03:10] Voice 3: be communicated

[1:03:14] Voice 3: feedback received from engaging groups to the ltc so how does that look

[1:03:25] Voice 6: yes

[1:03:26] Voice 7: yes sure maybe i'll just add maybe that because you've removed the word form maybe

[1:03:31] Voice 7: that should just be in writing to the ltc because the idea is for you to propagate this right right

[1:03:41] Voice 5: that

[1:03:41] Voice 7: yes

[1:03:42] Voice 5: i'm hoping to learn from it and perhaps inspire other community members as well exactly

[1:03:48] Voice 5: yeah and

[1:03:54] Voice 7: thank you for that clarity also whoever's doing the typing that's

[1:03:57] Voice 3: that's me doing the typing

[1:03:59] Voice 3: uh lisa suggested that we just had the related to official community plan engagement so that

[1:04:06] Voice 3: it's clear for

[1:04:07] Voice 7: sure yeah excellent love the teamwork thank you very much yeah great teamwork

[1:04:13] Voice 5: went there is

[1:04:14] Voice 7: that what you intend yes yes that would

[1:04:17] Voice 5: be my motion that the gabriela local trust

[1:04:19] Voice 5: committee requests staff to communicate the feedback related to the official community

[1:04:24] Voice 5: plan engagement received from community engagement groups to that local trust committee in writing

[1:04:31] Voice 5: i

[1:04:34] Voice 7: think that's uh that's good we don't need to say too much more than that and i see narissa is

[1:04:46] Voice 7: i

[1:04:46] Voice 5: will second the motion thank

[1:04:48] Voice 7: you very much any further discussion then i'll call for the vote all

[1:04:53] Voice 7: those in favor aye

[1:04:55] Voice 6: that

[1:04:56] Voice 7: too carries unanimously thank you very much so

[1:05:00] Voice 6: so

[1:05:01] Voice 7: let me get caught up

[1:05:04] Voice 7: here now page down this might shock many of you i'm actually doing this on an apple computer

[1:05:11] Voice 7: when

[1:05:12] Voice 5: did you transition to the dark side

[1:05:17] Voice 7: um yeah they talk about that here a lot and my son's household the dark side and it's nothing

[1:05:24] Voice 7: nothing to do with dark uh whatever that was with lighting

[1:05:29] Voice 7: anyway

[1:05:30] Voice 3: uh

[1:05:33] Voice 7: let us continue on on our agenda all humor aside like to try and keep a little

[1:05:39] Voice 7: little informality gone if i can and so that'll bring us to section 10 and indeed we have three

[1:05:45] Voice 7: pieces of correspondence here and normally correspondence is received by the local trust

[1:05:50] Voice 7: committee unless there's any some specific direction that you would like to provide

[1:05:55] Voice 7: and so uh there's a short list here so 10.1 letter uh from uh doctors j and c johnston

[1:06:03] Voice 7: and regarding extensive tree removal on Gabriola Legend's development property.

[1:06:10] Voice 7: Is there, other than receiving for information,

[1:06:13] Voice 7: is there any direction the LTC would like to take in response to this correspondence?

[1:06:18] Voice 7: A show of hands would be great.

[1:06:21] Voice 6: I

[1:06:22] Voice 5: do have just a question, Chair Luck.

[1:06:24] Voice 5: There is a final question on page two of their letter regarding the,

[1:06:31] Voice 5: they, I think it's $5 billion conservation agreement

[1:06:34] Voice 5: signed between BC, the feds and First Nations

[1:06:38] Voice 5: to protect 30% of lands and waters by 2030.

[1:06:44] Voice 5: So they ask in their letter,

[1:06:47] Voice 5: will this supersede existing bylaws?

[1:06:50] Voice 5: And I know it won't, I'm sure it won't.

[1:06:52] Voice 5: So perhaps we could assure them of that.

[1:06:56] Voice 5: But the other question is,

[1:06:57] Voice 5: is how is the Islands Trust using any of that $5 billion?

[1:07:02] Voice 5: It's $0.5 billion.

[1:07:03] Voice 6: Yeah,

[1:07:04] Voice 5: sorry, $0.5 billion.

[1:07:06] Voice 5: It might be helpful to them to know if the Islands Trust

[1:07:09] Voice 5: or the Islands Trust Conservancy has access to any of that funding,

[1:07:13] Voice 5: and I'm not sure if they do.

[1:07:17] Voice 7: I think it unlikely that they do,

[1:07:21] Voice 7: because that would be up to the province

[1:07:23] Voice 7: and would come through ministries to us.

[1:07:25] Voice 7: and certainly I don't know that anything has been earmarked for that

[1:07:28] Voice 7: and certainly a role of advocacy to facilitate garnering some of that

[1:07:35] Voice 7: would likely have to come to the Conservancy.

[1:07:37] Voice 7: You both sit on the Conservancy.

[1:07:39] Voice 7: So I'll ask staff if there's anybody on our contingent of staff

[1:07:45] Voice 7: if they have any advice on this.

[1:07:48] Voice 7: Otherwise, I think quite honestly,

[1:07:49] Voice 7: Obviously, the way governance happens in Canada versus the U.S. is different, and the same rules that might apply in another part of the globe would be different than here, and this funding would not be directly available to us without some significant effort, I imagine.

[1:08:12] Voice 7: Well,

[1:08:15] Voice 5: what I was going to raise with this letter is that additional protections in the form of DPAs are going to be considered in the OCP review.

[1:08:29] Voice 5: view so the action that the letter writers are asking for and and there's a bunch of good actions

[1:08:37] Voice 5: that and they articulate the the risk the potential risks to the water tables and to

[1:08:47] Voice 5: development uh down below and um it

[1:08:54] Voice 7: might be reasonable to ask staff to include this

[1:08:57] Voice 7: correspondence in materials uh provided the ltc for it i

[1:09:01] Voice 5: think it's got some substantial points

[1:09:04] Voice 5: that um really you know which could have heated 30 years ago but it should be added for consideration

[1:09:12] Voice 5: of a dpa for ecologically sensitive um douglas for tree zones or canopy um for water table

[1:09:23] Voice 5: um security so i'd like it to be added to the file for the ocp review yes good plan do we need a

[1:09:31] Voice 7: motion for

[1:09:31] Voice 5: that well

[1:09:32] Voice 7: i think indeed we if we want specific things to happen we should make it so

[1:09:36] Voice 7: um and so please a motion to that effect a very short and sweet like as was requested

[1:09:42] Voice 5: to add the

[1:09:44] Voice 5: letter from Drs. John and Carol Johnston to the file OTP review.

[1:09:54] Voice 7: Thank you. That's good.

[1:09:56] Voice 7: Yeah. Second.

[1:09:59] Voice 7: Seconder. I think that's clear. Any further discussion? All those in favor?

[1:10:05] Voice 7: That carries. I want to thank the writer for bringing this to our attention. Certainly we

[1:10:10] Voice 7: share their concerns um so 10.2 letter dated january 4th uh regarding uh uh sue big oil

[1:10:18] Voice 7: initiative um is there any direction altc would like to undertake here other than receive

[1:10:25] Voice 7: information if i'm not mistaken council has um also asked for some feedback from staff with

[1:10:34] Voice 7: respect to this and i think that might be underway and i don't um have my finger on the pulse of

[1:10:40] Voice 7: that at the moment but i know it was a conversation at council anybody else

[1:10:45] Voice 7: better recollection

[1:10:46] Voice 7: we

[1:10:47] Voice 5: did urge the letter writers to send in this correspondence so that the gabriel ltc

[1:10:54] Voice 5: could choose to add its support uh as an ltc and express to trust council

[1:11:01] Voice 5: um a support for the sue big oil initiative so this was brought to us in september at south

[1:11:09] Voice 5: defender and we did direct staff to do some investigation and so that report is still

[1:11:16] Voice 5: forthcoming and so this is i think a request that we as an ltc endorse the initiative yeah

[1:11:24] Voice 5: and a couple of other points i i do believe that um what other municipalities and local

[1:11:32] Voice 5: governments are being asked for is 50 cents per resident in order to support

[1:11:39] Voice 5: this potential lawsuit and I don't believe as a local trust committee or

[1:11:46] Voice 5: even certainly as counsel we can ask for any sort of taxation to do this however

[1:11:54] Voice 5: however we can still offer our support non

[1:11:58] Voice 7: -financial support yeah yeah

[1:12:02] Voice 5: yeah so it's been pointed

[1:12:06] Voice 5: out to me that there are many many residents in the entire trust area who would happily

[1:12:12] Voice 5: donate a lot more than 50 cents to get this thing going so i don't think there'd be any

[1:12:17] Voice 5: any problem if we were required to get funding support.

[1:12:22] Voice 5: So I would like to see this letter,

[1:12:26] Voice 5: I would like to see this letter go to trust council

[1:12:29] Voice 5: to support that original request

[1:12:31] Voice 5: from Dr. Peter Parry on Pender Island.

[1:12:37] Voice 7: Okay, so I think a motion to that effect

[1:12:43] Voice 7: would be I think helpful.

[1:12:45] Voice 7: I don't think there's any reason why the LTC

[1:12:47] Voice 7: can't have this forwarded by email um to all trustees um expressing your support i have just

[1:12:57] Voice 5: a technical question um chair luckham i know that we are expecting a council report from staff yeah

[1:13:04] Voice 5: from the september council meeting on this exact issue so um well

[1:13:11] Voice 7: then maybe maybe forward it to

[1:13:13] Voice 7: executive committee for inclusion in this report to council regarding superglue how about that

[1:13:19] Voice 7: that's it

[1:13:19] Voice 7: yes so

[1:13:20] Voice 5: when that report comes to council this correspondence be included okay yeah do you

[1:13:24] Voice 5: want to move that yes uh so i moved that the gabriella island local trust committee

[1:13:30] Voice 5: requests that this correspondence dated january 4th 2024 from faye weller stephen earl deborah

[1:13:39] Voice 5: ferens and greg lee being forwarded to the executive committee for consideration of the agenda

[1:13:46] Voice 5: uh when that motion comes to court council when that's reports on well no to be added to the

[1:13:57] Voice 5: material that council will be considering on this issue on

[1:14:05] Voice 7: the sue big oil initiative yeah

[1:14:07] Voice 5: i mean we

[1:14:08] Voice 5: are expecting a report i'm sure we'll be getting getting that report in large oh uh

[1:14:13] Voice 7: well it would

[1:14:14] Voice 7: be on it's on the follow-up action list so certainly that uh we'll see how that goes

[1:14:18] Voice 7: according to staff ability to uh complete all that work that needs to get done so but let's

[1:14:26] Voice 7: get that happening so did you capture that recorder millard yes

[1:14:30] Voice 6: oh wow then

[1:14:32] Voice 7: i'm gonna

[1:14:34] Voice 7: call the vote on this it's fairly straightforward all those in favor or hang on that was seconded

[1:14:40] Voice 7: by trustee elliott

[1:14:41] Voice 5: i second yeah

[1:14:42] Voice 7: i'll second the motion and

[1:14:43] Voice 7: so now the vote all those in favor

[1:14:46] Voice 7: and indeed unanimously thank you very much so the final piece of correspondence here is regarding

[1:14:55] Voice 7: uh from uh t martin regarding agricultural uh co-op rezoning um what is the desires of the

[1:15:03] Voice 7: ltc on this particular piece of correspondence

[1:15:05] Voice 5: there's we've already responded to

[1:15:10] Voice 5: Taylor Martin Executive Committee just approved this sponsorship at our meeting yesterday.

[1:15:19] Voice 5: So there was no need for this to come before the OTC.

[1:15:22] Voice 5: And I believe that was communicated to Taylor and we've congratulated them on the sponsorship.

[1:15:30] Voice 5: So well done Executive Committee.

[1:15:31] Voice 5: Yeah, well done.

[1:15:32] Voice 5: But I have a really important question to Chair Luckham about this.

[1:15:36] Voice 5: So I had quite a long talk with regional planning manager, Rene Jamaret, on Tuesday when I was in the office, because this is a request specifically via the local trust committee on a very local issue.

[1:15:55] Voice 5: It's a large amount of money, but perhaps the amount is irrelevant here.

[1:15:58] Voice 5: here. The point being, these sorts of requests, I believe, do need to come to the local trust

[1:16:07] Voice 5: committee before they even go to executive for approval. And regardless of what the local trust

[1:16:15] Voice 5: committee has to say about whether they should or should not receive, you know, a fee waiver or part

[1:16:22] Voice 5: of a fee waiver, I think it's really important that the local trust committee see such correspondence

[1:16:28] Voice 5: before it even goes to the executive committee for their decision.

[1:16:34] Voice 7: Yeah, I think, if I remember correctly, Toby, you raised that yesterday.

[1:16:40] Voice 7: And indeed, there's a checkbox there that needs to be created to formally do that.

[1:16:46] Voice 7: Sometimes the timing is difficult.

[1:16:48] Voice 7: And so the process is such that the application goes directly to the body

[1:16:53] Voice 7: that is able to authorize that.

[1:16:55] Voice 7: that but yeah in this particular case obviously you're supporting the rezoning um but perhaps you

[1:17:02] Voice 7: wouldn't be supporting the rezoning and then that would have to be considered well

[1:17:07] Voice 5: it's not the

[1:17:07] Voice 5: rezoning it's the fee waiver and

[1:17:10] Voice 7: maybe yeah but the fee has the application has to be paid for

[1:17:15] Voice 7: and so uh the plan the idea is to disassociate the interests of the local trust committee from

[1:17:22] Voice 7: from the request of the fees being waived.

[1:17:25] Voice 7: And so that you're not fettering your discretion.

[1:17:30] Voice 7: But that was raised.

[1:17:32] Voice 7: And I think that the staff acknowledged

[1:17:34] Voice 7: that that's a suitable amendment to that process.

[1:17:36] Voice 7: And I think we'll see that coming

[1:17:39] Voice 7: through the executive committee.

[1:17:40] Voice 7: So thanks for raising that.

[1:17:43] Voice 5: So when I was talking to a regional planning manager,

[1:17:47] Voice 5: Jameret, she thought we might need a request

[1:17:50] Voice 5: for decision to trust council to do.

[1:17:52] Voice 5: but if they don't that's great there there probably won't be a change actually director

[1:17:59] Voice 5: marler uh spoke about the potential for bias and that the reason the ltc is not involved in that

[1:18:06] Voice 5: decision making or saying yes we should support this or not it's precisely because of that the

[1:18:11] Voice 5: executive committee just looks at everything on the face of the application the merits of the

[1:18:16] Voice 5: application not where it's coming from so um that discussion once had an executive but i don't think

[1:18:22] Voice 5: there will be a change of process because it used to be the other way around they removed that step

[1:18:26] Voice 5: to remove the potential for preferential bias so

[1:18:30] Voice 7: questions

[1:18:31] Voice 5: right so

[1:18:33] Voice 7: thank you for that clarity um

[1:18:34] Voice 7: toby um that was a full discussion there um okay so we'll just receive 10.3 for information it's

[1:18:42] Voice 7: on the agenda uh by nature it's received for information only and uh um and that

[1:18:48] Voice 7: That fee waiving was granted, so wish the applicant all the luck in the world.

[1:18:55] Voice 7: So this brings us to Section 11, which would be new business.

[1:19:01] Voice 7: Theta Sound Local Trust Area By-law Referral Form.

[1:19:06] Voice 7: This is a little bit of homework because I'm the – oh, no, Toby Elliott, you're the chair.

[1:19:13] Voice 7: I can turn this over to you.

[1:19:15] Voice 7: Perfect.

[1:19:16] Voice 7: Perfect.

[1:19:19] Voice 5: Let me find where we are.

[1:19:22] Voice 7: Yeah.

[1:19:23] Voice 7: I'd be happy to make a motion that are interested.

[1:19:26] Voice 5: Please do.

[1:19:27] Voice 5: Please do.

[1:19:27] Voice 5: You've got your finger on the dial.

[1:19:29] Voice 5: Lost in pages here.

[1:19:31] Voice 7: You want me to do that?

[1:19:32] Voice 5: Yes, please, sir.

[1:19:33] Voice 7: So I'll move that the Thetis Island Local Trust Committee Area Bylaw Numbers 113 and 114.

[1:19:43] Voice 7: Sorry, let me start this again.

[1:19:45] Voice 7: I move that the Gabriela Island Local Trust Committee believe that the Thetis Island Local Trust Area bylaw referral for bylaws number 113 and 104, Gabriela's interests are not affected.

[1:19:58] Voice 5: That's it.

[1:20:00] Voice 5: Thank you.

[1:20:01] Voice 5: I'll second that. Do we have to have a motion?

[1:20:03] Voice 5: Yes, we do.

[1:20:04] Voice 7: I

[1:20:04] Voice 5: definitely want a discussion.

[1:20:05] Voice 5: Okay. If I can second that.

[1:20:10] Voice 7: Thank you. That'd be great. Anybody wish to speak to it?

[1:20:13] Voice 5: Yes, I do, Chair Lockham.

[1:20:15] Voice 5: I thought it was very nice that we did get this referral and to say that our interests are not

[1:20:22] Voice 5: effective it seems somewhat contrary to a good cause because I was very happy to see that in fact

[1:20:30] Voice 5: there is now some protection for some of that undesignated marine area and I am familiar with

[1:20:38] Voice 5: the seabird colony on nearby pretty rocks and it's also a rockfish conservation area right so

[1:20:44] Voice 5: So, and there are archaeological sites.

[1:20:47] Voice 5: So even though, like maybe personally, our interests are not affected, they're affected in a positive way.

[1:20:56] Voice 5: Right.

[1:20:57] Voice 5: So I'm glad to see this.

[1:20:59] Voice 5: I'm really happy to support it.

[1:21:02] Voice 5: That's all I wanted to say.

[1:21:04] Voice 7: Yeah.

[1:21:05] Voice 7: I

[1:21:05] Voice 5: don't really feel like

[1:21:06] Voice 5: they're unaffected.

[1:21:08] Voice 7: Yeah.

[1:21:08] Voice 7: Well, I thank you for that.

[1:21:10] Voice 7: but i think the in the intent is to determine whether there are negative effects to the local

[1:21:17] Voice 7: trust area but certainly there are very great positive effects and so uh i appreciate the

[1:21:23] Voice 7: support for this it's been a bit of a this is administrative in nature um there's an oversight

[1:21:28] Voice 7: in our ocp development work years ago and it's uh absolutely appropriate that this be corrected at

[1:21:35] Voice 7: this time so i want to thank the chair for her support on that anything else anybody

[1:21:43] Voice 7: then i'll call the vote all those in favor thank you very much

[1:21:48] Voice 7: nice to see theta just making a change in the world

[1:21:54] Voice 7: 11.2 complaint gabriela local trust committee by center stage holdings and so um this is a letter

[1:22:04] Voice 7: that we've received from the applicant associated with the development permit application um sir i

[1:22:10] Voice 5: should just note that they are in the room as well so i don't know if they're able to speak

[1:22:14] Voice 5: to the letter or if they have time in the agenda to do that but um um mr don gatley and

[1:22:20] Voice 5: miss glennifer borsuk are here in attendance sure

[1:22:25] Voice 7: well as indicated um the opportunity for

[1:22:28] Voice 7: public comment was at the outset um i uh i don't want to not provide them opportunity but the

[1:22:35] Voice 7: letter is clear and um we um have received it and um i think i can say that um we are conducting an

[1:22:48] Voice 7: in-camera session later in order to respond to the writer. And there are some questions that

[1:22:59] Voice 7: exist with respect to legal opinion, and that is something that we are protected about speaking

[1:23:07] Voice 7: about in public. But certainly a response will become public to you, rightfully so,

[1:23:14] Voice 7: when that decision is made and so um uh i'm not sure if there's anything else that needs to be

[1:23:23] Voice 7: said on this one um uh if staff have anything to advise us further on this or whether um the

[1:23:30] Voice 7: trustees have anything further to say on this item to

[1:23:36] Voice 3: the chair i just i was a little slow uh

[1:23:38] Voice 3: reminding uh director marler that this item was up so he may be on his way but um i don't have

[1:23:44] Voice 3: have anything to add at this time yeah

[1:23:47] Voice 7: and i think that um it's likely that uh director marler will

[1:23:51] Voice 7: be joining us on the in-camera portion of the meeting for an appropriate response to the

[1:23:56] Voice 7: concern expressed to us so i want to thank the writer um for that and at this time but

[1:24:01] Voice 7: it's certainly now on the agenda and is public and um we will be advancing um

[1:24:09] Voice 7: advancing it accordingly and so thank you for that. I'm seeing here that we're very close to

[1:24:17] Voice 7: our opportunity to have a break and so I would suggest we do that. We have a half an hour

[1:24:25] Voice 7: indicated for a break so why don't we come back at 12 30. Is that all right with everybody?

[1:24:29] Voice 7: everybody. Yep. So then let's recess and get a suitable notice up on the live feed that we've

[1:24:38] Voice 7: recessed for lunch from between 12 and 1230. Of course, it's one o'clock here in Alberta.

[1:24:46] Voice 7: And so I'll be rejoining you at 1230 your time. And we'll continue with the rest of the agenda.

[1:24:52] Voice 7: Thank you very much for a great morning. And good work, everybody.

[1:24:57] Voice 6: Thank you, sir. See you in a bit.

[1:25:00] Voice 6: Yep.

[1:59:22] Voice 6: has returned everything takes a little

[1:59:36] Voice 7: longer here in the great white north which i i know that you

[1:59:40] Voice 7: guys are appreciating some of the aspects of that last couple of days

[1:59:43] Voice 5: finally i got to bring out my

[1:59:45] Voice 5: big sorel boots and my winter parka and tread tread on the boots plow through snow my goodness

[1:59:54] Voice 5: the tractor yesterday it was like a full-on experience you're missing all of it peter

[1:59:58] Thank you very much.

[2:00:00] Voice 5: Right, he said he was not 30.

[2:00:02] Voice 5: Yeah.

[2:00:03] Voice 7: Minus 32 when I arrived.

[2:00:06] Voice 7: Oh.

[2:00:06] Voice 7: Yeah.

[2:00:07] Voice 7: Oh.

[2:00:08] Voice 7: No,

[2:00:08] Voice 5: it's just much, it's still fluffy and light and nice here.

[2:00:12] Voice 7: It's not even remotely close to that.

[2:00:14] Voice 5: Oh, dear.

[2:00:15] Voice 7: Harsh and cold.

[2:00:18] Voice 7: Anyway, let us, is everybody on board here?

[2:00:22] Voice 7: Yeah.

[2:00:23] Voice 5: Yes, and we have

[2:00:24] Voice 5: no members of the public at this point, Peter.

[2:00:28] Voice 7: That's okay.

[2:00:29] Voice 7: Well, that's good.

[2:00:30] Voice 7: that's glad to be able to attend when they did yeah um

[2:00:34] Voice 7: certainly it takes some effort to get

[2:00:36] Voice 7: out of the house to come to a meeting so that's great so then we are in uh the report section

[2:00:43] Voice 7: section 12 of our agenda and um let me pull that up on my other screen here like i said join the

[2:00:53] Voice 7: the dark side uh so i can get two screens up here and so section 12 is i

[2:01:15] Voice 5: really like that

[2:01:16] Voice 5: part of the analysis thank you bro okay

[2:01:25] Voice 7: so here we are foreshore structures that's pretty clear

[2:01:29] Voice 7: on page 39 of our agenda package and that's warren dingman here with us i see his screen

[2:01:36] Voice 7: illuminated good

[2:01:37] Voice 8: afternoon good afternoon chair well

[2:01:39] Voice 7: good afternoon uh warren one and uh thank

[2:01:43] Voice 7: Thank you for your work, and thank you for your advice on the Therese Island stuff earlier in the week, and appreciate all of that.

[2:01:53] Voice 7: And here we are on Gabriola Island, and we have a report from you with a recommended motion that we just received this information.

[2:02:03] Voice 7: And so, indeed, by the fact that it's on our agenda, we would do that.

[2:02:07] Voice 7: But I'll turn it over to you to give us a summary.

[2:02:12] Voice 8: Thank you, Chair.

[2:02:13] Voice 8: Sure. So this report summarized the current shoreline structures and setback contraventions and legal action involving such structures.

[2:02:23] Voice 8: There's currently 14 files for the local trust area as a whole.

[2:02:28] Voice 8: And as I said, they're equally divided between Gabriel and Mudge, so seven on each island.

[2:02:34] Voice 8: Note that Mudge does have a greater setback from the sea than Gabriel.

[2:02:39] Voice 8: So there's more of a potential for setback contraventions.

[2:02:46] Voice 8: And I've also noted here that when we call these files, that even though these files involve structures on private property, the majority of the time and not actually on the foreshore, we use the foreshore reference in our filing system to reflect and identify those contraventions that are in that entire sensitive ecosystem area, the actual land below the natural boundary of the sea and just above it.

[2:03:15] Voice 8: so i also go on to the to document that we have issued violation notices

[2:03:20] Voice 8: uh for some of these contraventions uh many of them will move towards compliance without

[2:03:27] Voice 8: further action um what is not specifically noted here is uh for one of the files they have submitted

[2:03:37] Voice 8: a DVP application to try and get the structure legalized

[2:03:46] Voice 8: with that permit from the local trust area.

[2:03:49] Voice 8: And the remainder of the report really deals with the Mudge Island case

[2:03:55] Voice 8: involving Mr. Defonseca, for which there have been multiple court cases,

[2:04:01] Voice 8: and also where we're now involved in contempt of court proceedings

[2:04:06] Voice 8: proceedings as we have not been able to get compliance uh or in the contempt of court this

[2:04:14] Voice 8: comes down to the courts bc supreme court orders have not achieved compliance uh for that property

[2:04:21] Voice 8: but the work continues and there may be further content of court proceedings in order to get

[2:04:30] Voice 8: compliance and the removal of those structures on that property and you have the attached

[2:04:35] Voice 8: decision uh the court of appeal decision uh for the case of Fonseca versus the Gabriel and local

[2:04:42] Voice 8: trust committee um and in the final recommendation I note that um I don't I don't see any trends here

[2:04:52] Voice 8: this is just sort of a way unfortunately routine work I don't see uh some dramatic increase in the

[2:05:00] Voice 8: number of structures being built at least along within these setback areas we're not seeing a

[2:05:05] Voice 8: rapid increase in the number of complaints regarding the setback areas

[2:05:10] Voice 8: so in the end provided the report for information and in my opinion right now

[2:05:16] Voice 8: there's no action that's required by the LTC to address any ongoing issue with

[2:05:23] Voice 8: these four store structures and I that's the extent of my comments and I could

[2:05:29] Voice 8: take any questions i

[2:05:33] Voice 5: had a question um this is super helpful report thank you very much

[2:05:39] Voice 5: warren um i think it's definitely true that there is a misunderstanding among property owners

[2:05:44] Voice 5: regarding their rights and where they can build so it's good to have that stated um i'm thinking

[2:05:52] Voice 5: about those two properties on the strand and i i believe they're still asking for development

[2:06:00] Voice 5: with variance right correct

[2:06:03] Voice 8: they have they have open planning applications and planning staff

[2:06:07] Voice 8: are working on those files yeah

[2:06:12] Voice 5: and so to follow up on that um why why is the process this way

[2:06:20] Voice 5: somebody builds an illegal unlawful structure in the foreshore and then they go and open an

[2:06:27] Voice 5: application file they pay the money we go through the process and then we have to say

[2:06:31] Voice 5: no we don't

[2:06:33] Voice 5: approve this and now you have to take down the structure like it could we not

[2:06:38] Voice 5: enforce against this like i'm sorry but this just seems such a waste of runaround time because

[2:06:47] Voice 5: and further so

[2:06:48] Voice 8: i would say that the the property owners once we get the complaint and we discover

[2:06:52] Voice 8: the contravention they do they get i mean the opportunity to try and fix the problem

[2:07:00] Voice 8: and bring the property into compliance and one of their options is they do have

[2:07:06] Voice 8: the right to submit these applications and try and get approval from the local

[2:07:11] Voice 8: trust committee for the structures yes it's after the fact but and the courts

[2:07:18] Voice 8: have ruled on this these applications must be dealt with on their merits and

[2:07:25] Voice 8: And the local trust committee must give, you know, full consideration to the application,

[2:07:31] Voice 8: decide on its merits, whether or not they would grant the permit, and then proceed from

[2:07:38] Voice 8: there.

[2:07:38] Voice 8: And I think that's just part of procedural fairness that that option is available to

[2:07:44] Voice 8: the property owner.

[2:07:45] Voice 8: And I don't believe there's an option to say, okay, no, you cannot submit this application

[2:07:50] Voice 8: will.

[2:07:51] Voice 6: that just seems so

[2:07:53] Voice 5: contrary to common sense because just to give you an example the two on

[2:07:58] Voice 5: the strand i wouldn't even have known about these you know until we got the report except that one

[2:08:04] Voice 5: day when i was walking on the strand one of the neighbors came up to me just frantic saying you

[2:08:11] Voice 5: won't believe what's happening down there and blah blah like they were so upset about it and

[2:08:16] Voice 5: And then they didn't know what to do.

[2:08:19] Voice 5: And I said, well, you'll need to submit a complaint to the Islands Trust, which is kind

[2:08:24] Voice 5: of horrible because now the neighbor is responsible for reporting this.

[2:08:28] Voice 5: Meanwhile, all the

[2:08:29] Voice 5: building, all the cement moving, all this stuff is still happening

[2:08:33] Voice 5: on the foreshore.

[2:08:34] Voice 5: All the damage was being done on the foreshore.

[2:08:37] Voice 5: And then it's built and completed.

[2:08:40] Voice 5: And then they come to us and now we just look so bad if we say, well, actually, we don't

[2:08:46] Voice 5: to prove that when it just seems so it's it's awful it isn't procedurally fair if something

[2:08:54] Voice 5: is in contravention of our bylaw and then they're allowed to make an application for it after the

[2:09:00] Voice 5: fact and that may be a procedure but i don't see how it's a just because

[2:09:06] Voice 1: then of course

[2:09:07] Voice 5: they go to

[2:09:08] Voice 5: court and say well we've already spent all this money and we've already done all these major

[2:09:13] Voice 5: cement building and all this stuff and now what now we how can we possibly and it just seems

[2:09:17] Voice 5: that doesn't seem fair to them either yeah okay well thank you for this is the that that

[2:09:26] Voice 5: particular case was the reason i think well one of us had asked for the report and so

[2:09:31] Voice 5: the summary is really valuable and i think to understand the broader context and particularly

[2:09:39] Voice 5: particularly the analysis about the misunderstanding regarding the rights to build on the property

[2:09:46] Voice 5: in the setback from the sea.

[2:09:49] Voice 5: Some view the setback regulations as a seizure of land by Islands Trust and many maintain

[2:09:55] Voice 5: they have the right to protect their property from erosion.

[2:09:57] Voice 5: So this is going to become a more active conversation with climate change, yes, and I think having

[2:10:04] Voice 5: having this report puts us in a good position to be able to explain things to property owners

[2:10:10] Voice 5: on the waterfront and to look at our, we may need to look at the setback area as well. Why does

[2:10:20] Voice 5: Mudge have such a large setback and Gabriel is only 7.5 meters?

[2:10:27] Voice 8: I believe it's a newer land use

[2:10:29] Voice 8: use bylaw adopted in either 2007 or 2008 the work on the gabriola land use bylaw an official

[2:10:37] Voice 8: community plan would have happened in the 90s and then after you get past the turn of the century

[2:10:42] Voice 8: there's more awareness of any threat of sea level rise so uh that's you know my interpretation of

[2:10:51] Voice 8: what happened uh it's like after like a new generation of land use bylaws that came in in

[2:10:57] Voice 8: the 2000s put more consideration into do we need a greater setback area where the ones in the 90s

[2:11:04] Voice 8: primarily looked at okay what was the standard set in 1972 when a lot of regional in 1971 or

[2:11:10] Voice 8: 1972 when the regional district brought in their the first zoning and land use bylaws

[2:11:15] Voice 8: that just seems to have been a continuation for the next 25 to 30 years and then once you get

[2:11:22] Voice 8: into 2000s the local trust committee seemed to take more control and took a harder look at

[2:11:28] Voice 8: what an appropriate setback area is that's why you have some land use bylaws with the old seven

[2:11:34] Voice 8: and a half meters and some of those older regulations were just for buildings not all

[2:11:39] Voice 8: structures and you see the transition in the land use bylaw with the amendments from the seven and

[2:11:44] Voice 8: a half meter setback to a seven and a half meter setback for all structures buildings with all

[2:11:50] Voice 8: all structures and then for some miles an increase to 15 meters and then much has the 30 meter one

[2:11:57] Voice 8: it can be adjusted with a geotech report back to seven and a half meters but you do need that

[2:12:04] Voice 8: professional advice that it's safe to build below that 30 meters before it's lawful to do so

[2:12:10] Voice 8: oh

[2:12:11] Voice 5: and why a geotech report so it's not due to sensitive ecosystem it's due to

[2:12:18] Voice 5: stability or

[2:12:19] Voice 5: yes

[2:12:20] Voice 8: I can reference the

[2:12:21] Voice 8: bylaw but yeah I don't believe it was through

[2:12:23] Voice 8: protection of primarily protection

[2:12:25] Voice 8: of natural environment

[2:12:28] Voice 8: if you would like I can get the wording

[2:12:30] Voice 8: here from that bylaw

[2:12:32] Voice 8: well that's good

[2:12:33] Voice 5: to know because

[2:12:34] Voice 5: as we go into our OCP review

[2:12:36] Voice 5: we want to be clear

[2:12:37] Voice 5: if we would for instance

[2:12:40] Voice 5: want to increase the setback for the

[2:12:42] Voice 5: natural boundary that's seen from 7.5

[2:12:44] Voice 5: meters to 15 or even

[2:12:46] Voice 5: into 30 if it's you know if that's not a wise choice because you'd have to then get geotech

[2:12:53] Voice 5: reports and then how many people would be in contravention of that new bylaw because everybody's

[2:12:59] Voice 5: yeah if they'd be grandfathered i guess but a better approach might be uh dpas for all

[2:13:07] Voice 5: reliance instead of so

[2:13:10] Voice 8: the exact wording from the mudge island bylaw through the chair is that they

[2:13:15] Voice 8: They want, you can get it reduced to seven and a half meters

[2:13:19] Voice 8: where the frontage of the sea is adequately protected

[2:13:21] Voice 8: from erosion by natural bedrock

[2:13:23] Voice 8: as certified by a qualified professional.

[2:13:26] Voice 8: So it doesn't say exactly a geotech,

[2:13:29] Voice 8: but a qualified professional.

[2:13:31] Voice 8: And if they get that report, that certification,

[2:13:33] Voice 8: then the setback can be reduced to seven and a half meters.

[2:13:40] Voice 7: Maybe I'll just make a few remarks.

[2:13:42] Voice 7: Just starting from the last thing you said there,

[2:13:45] Voice 7: certainly it remains a decision of the LTC

[2:13:47] Voice 7: LTC as to whether or not they want to approve it. It's just that that engineering report

[2:13:51] Voice 7: would indicate that there wouldn't be any engineering reasons not to do that. But if

[2:13:59] Voice 7: there were environmental concerns that the LTC had, they're not obligated to issue that

[2:14:06] Voice 7: development permit, are they?

[2:14:08] Voice 8: So this is actually not, this is just right in the land use bylaw and it's a regulation

[2:14:13] Voice 8: that yes could be amended but right now the regulation is that it's a 30 meter setback

[2:14:19] Voice 8: unless you get this certification from a professional saying it can be reduced

[2:14:23] Voice 8: and if they're supposed to state that the properties is adequately protected from erosion

[2:14:30] Voice 5: yeah what i was referring to was whether we could put in place dvps for shoreline protection

[2:14:37] Voice 5: protection as a better measure to protect rather than increasing the setback area which would then

[2:14:45] Voice 5: incur costs by having to prove slope stability or whatever do what do you know any other islands

[2:14:51] Voice 5: which ones have shoreline um dvps i don't think maine um

[2:14:57] Voice 8: salt spring certainly does um galliano

[2:15:01] Voice 8: Galliano does off the top of my head, but I don't believe that North Pender has some,

[2:15:09] Voice 8: but not full shoreline, but certainly Galliano does and Salisbury.

[2:15:15] Voice 8: I think those are the most, I would say, detailed regulations for development of permit areas

[2:15:21] Voice 8: and protection of that foreshore areas.

[2:15:26] Voice 7: Certainly setting a setback is the simplest thing that we can do that provides protection.

[2:15:31] Voice 7: And I just wanted to add that, as Warren has indicated, that this is certainly a change from the 70s, we'll just say, as a demarcation in time up until the 90s, maybe 2000.

[2:15:43] Voice 7: But certainly from 2000 to now, time is fleeting, 2024 now, there's certainly a lot more rigor behind the science around environmental protection and that the science that we've come to understand associated with sea level rise is the marine environment impacts that occur from upland property uses.

[2:16:09] Voice 7: And so the 30 meters, although somebody said, well, why is it so large?

[2:16:14] Voice 7: It's actually 30 meters is actually a recommended best practice.

[2:16:19] Voice 7: And that seven and a half meters is why is it so small would be the question that I would ask,

[2:16:24] Voice 7: because it's the interaction between the shore, near shore habitat and the marine environment that supports the marine ecosystems.

[2:16:32] Voice 7: systems that's important to recognize. Not to mention, if you place a house within those

[2:16:38] Voice 7: proximities of the shoreline, you're placing the house in a vulnerable location or whatever

[2:16:45] Voice 7: building and placing them in a vulnerable location that is just also not considered to be a best

[2:16:51] Voice 7: practice with respect to storm surge and sea level rise and all the rest of it. So I'm glad that we

[2:16:57] Voice 7: have this report we could no doubt talk about it at length certainly in some respects we need to

[2:17:03] Voice 7: provide the opportunity to public to new property owners to know but actually i think what's

[2:17:07] Voice 7: important there is that changing the setbacks doesn't affect existing properties or buildings

[2:17:12] Voice 7: doesn't exist existing buildings they would be uh legal non-conforming it only affects new

[2:17:18] Voice 7: development and um and it's the new development that seems to be more problematic than um even

[2:17:25] Voice 7: in existing development yeah

[2:17:26] Voice 5: yeah totally so really glad to have this here and um yeah i

[2:17:32] Voice 5: don't have any further questions but thank you for the report and the uh decision uh on the

[2:17:38] Voice 5: default second case i don't have any more questions either just one comment that one of the things

[2:17:44] Voice 5: that this report kind of reminded me of is that when we um update our land use bylaw one of the

[2:17:52] Voice 5: things i really want to see is a longer setback for gabriola shoreline um and even though it that

[2:18:00] Voice 5: it will not apply to everything that's already built and being built right now any protection

[2:18:06] Voice 5: that we can get um is going to be will be a good thing so that it definitely brought that to my

[2:18:13] Voice 5: attention so i'm hoping that uh somehow we can get this concern into our ocp land use bylaw update

[2:18:22] Voice 5: bucket forward the report for the file um file or no let's do something with it so that it is

[2:18:30] Voice 5: absolutely not lost it's always in my head but yeah yeah

[2:18:33] Voice 5: yeah um have

[2:18:36] Voice 7: some advice to offer

[2:18:38] Voice 7: thank

[2:18:39] Planner Chadwick (probable): you yeah i was just going to say i mean if you do want to make a resolution it will

[2:18:43] Planner Chadwick (probable): make sure that it is tracked and we don't miss it excellent

[2:18:46] Voice 5: i moved at the gabriel island local

[2:18:49] Voice 5: traffic committee um direct stop to include this report yeah in the ocb review update materials

[2:19:01] Voice 5: materials for staff so that we do not lose focus on the importance of uh shoreline setback

[2:19:11] Voice 5: so the behavioral local trust committee direct staff to include this report in the ocp review

[2:19:22] Voice 5: update materials i don't know if you need your rationale about the losing focus

[2:19:27] Voice 5: well people might wonder why it's in there

[2:19:30] Voice 5: well or i mean anyway up to your motion yeah can

[2:19:37] Voice 7: i hear the motion back from real quarter

[2:19:40] Voice 5: it's moved that the gabriel island local trust committee direct staff to include this report

[2:19:45] Voice 5: in the official community plan review update materials so that we don't do not lose focus

[2:19:52] Voice 5: on the importance of shoreline setback thank you recorder millard um and i do want to include that

[2:19:59] Voice 5: last bit in there because i envision this will go past my term as a trustee so so that's your

[2:20:07] Voice 7: intention and do i have a second for that motion i have a second

[2:20:10] Voice 6: thank

[2:20:11] Voice 7: you very much any further

[2:20:12] Voice 7: discussion all those in favor uh that carries unanimously thank you thanks moran

[2:20:21] Voice 5: yes you're

[2:20:22] Voice 8: welcome you're welcome thank you very much

[2:20:24] Voice 5: and i'm

[2:20:26] Voice 7: sure that in any future um violent

[2:20:29] Voice 7: law enforcement files that you bring us associated with four-line structures you'll use this as a

[2:20:33] Voice 7: reference material so thank you very much we

[2:20:36] Voice 5: just made it work easy all

[2:20:38] Voice 7: right let's move along on

[2:20:40] Voice 7: our agenda thank you for joining us one uh 12.2 trust conservancy report nothing on our agenda

[2:20:45] Voice 7: today i know that uh the executive committee and the other trust conservancy are meeting

[2:20:50] Voice 7: um at the end of the month and we'll be discussing a joint agenda and so any reports from the two

[2:20:57] Voice 7: trustees associated with the conservancy here or should we just continue no

[2:21:02] Voice 5: we are we have a

[2:21:03] Voice 5: meeting coming up shortly with justice

[2:21:05] Voice 5: conservancy okay

[2:21:07] Voice 7: then uh that brings us to the application

[2:21:09] Voice 7: report dated january the 10th and i'm just gonna simply ask whether or not there are any questions

[2:21:16] Voice 7: uh with any of the applications on this report that staff might be able to answer

[2:21:22] Voice 5: Yes, I have one here on page one of the applications report, and it's the one I just mentioned a few minutes ago when we were talking to bylaw enforcement manager Dingman regarding foreshore structures.

[2:21:40] Voice 5: There are two addresses on the strand, and it looks as though the planner is awaiting decisions.

[2:21:54] Voice 3: through the chair yeah

[2:21:55] Voice 5: perhaps the planner bow you can help us out here through

[2:21:59] Voice 3: the chat and

[2:21:59] Voice 3: provide a brief update on those there's two uh development variance permit applications i think

[2:22:05] Voice 3: they're being referred to uh yes 2022.3 and 2022.4 yep um and those are are assigned to

[2:22:15] Voice 3: plan or go to minus and uh she did give me a bit of a an overview of where those are at at least

[2:22:21] Voice 3: she updated the status but it was just after that report was printed which is why that what's

[2:22:27] Voice 3: a new agenda package might not be quite up to date but um

[2:22:30] Voice 3: but we have received an environmental

[2:22:32] Voice 3: impact assessment and uh based on on feedback from the members nation the admins have been

[2:22:38] Voice 3: asked to provide a referral application uh to them and so we are awaiting um that referral

[2:22:45] Voice 3: referral and response to occur very

[2:22:47] Voice 5: good and so that will show up in our next report I hope if we

[2:22:52] Voice 5: haven't if it's not complete it will at least show up that we're waiting a referral response

[2:22:56] Voice 5: yeah

[2:22:56] Voice 3: so it should be include the status updates in the report yes yeah um

[2:23:02] Voice 5: was the date correct on 22

[2:23:05] Voice 5: 2.4 status date meeting with the at the option of rezoning water zone or removal okay so this

[2:23:14] Voice 5: is going oh so when was the first complaint made because 2022 yeah like i thought the

[2:23:27] Voice 5: the contravention happened in 2023 the complaint was made so i'm not sure it indicates

[2:23:33] Voice 5: cage there. Interesting. I didn't know. Okay. Um, lot of coverage and so back to page two,

[2:23:55] Voice 5: the last page of the applications, uh, 2023.4, the TUP, um, we did receive a lot of correspondence

[2:24:05] Voice 5: from the neighbours about that TUP application and I know it's coming for the local trust

[2:24:10] Voice 5: because this is a re-application. What is the conversation like going with the applicant?

[2:24:18] Voice 3: That application is also, the application is also indicating an interest in reviewing

[2:24:24] Voice 3: that so we have requested the applicant to send a referral to them and so we're awaiting

[2:24:31] Voice 3: a response from that.

[2:24:32] Voice 3: okay

[2:24:33] Voice 5: well yes

[2:24:33] Voice 3: thank

[2:24:34] Voice 5: you because um they spoke to me and they had hoped it was going to be on a

[2:24:38] Voice 5: november meeting so i just wanted to know why it was delayed interesting i have two more

[2:24:47] Voice 5: quick questions um so the walvo's garden center application uh for rezoning that's

[2:24:58] Voice 5: it's still in progress right it is yeah

[2:25:00] Voice 5: because we were waiting for reports to come back

[2:25:03] Voice 5: and we had given them sort of an undefined extension at one point no we do have them

[2:25:09] Voice 5: november and then he came to the meetings and said that it had just his materials had just

[2:25:14] Voice 5: come in so those reports are in yeah

[2:25:19] Voice 3: those reports are in and that that rezoning application

[2:25:23] Voice 3: patience remains open so okay

[2:25:26] Voice 5: very good and I have one more quick question um file tup 2023.5

[2:25:36] Voice 5: oh planner bell this is your bailiwick and you're asked you asked for additional information right

[2:25:42] Voice 5: okay so we'll see what happens with that

[2:25:45] Voice 6: thank

[2:25:46] Voice 5: you more tup is coming it seems

[2:25:50] Voice 5: is yeah good that's it yeah thank you thank you very much you're welcome

[2:26:02] Voice 3: let's do

[2:26:05] Voice 7: that now yeah um so adopted policies and standing resolutions is next on our agenda

[2:26:11] Voice 7: and that's there for our information this is some desire to change any of those

[2:26:15] Voice 7: um and so i'm just going to continue on if that's all right local trust committee web page um let's

[2:26:22] Voice 7: here if you want to make some extraordinary changes to the web page i will let you know

[2:26:27] Voice 7: what we learned at executive committee yesterday is the difficulties we've been having with the

[2:26:31] Voice 7: website have been i think 95 resolved there's a few anomalies associated with updates as they

[2:26:39] Voice 7: are conducted and so there's some care and attention being paid to the website by our

[2:26:45] Voice 7: consultant that does our overall it work and i think we're in good hands there and we should

[2:26:51] Voice 7: and anticipate some stability there if there's any concerns of course that could be reported to

[2:26:57] Voice 7: director um through channels through through true director freighter and they would get addressed

[2:27:02] Voice 7: so unless there's any changes there we'll just continue uh climate change action update i don't

[2:27:11] Voice 7: see anything that we have there um is there anything from staff with respect to that

[2:27:17] Voice 7: otherwise we'll just continue on no

[2:27:21] Voice 3: updates from staff there okay

[2:27:24] Voice 7: so then 12.8 we had a new item

[2:27:27] Voice 7: added by uh trustee elliott um noted as seasonal gift um to uh staff and council members and so

[2:27:35] Voice 7: i'll turn it over to uh uh trustee elliott for um to speak to this um

[2:27:42] Voice 5: so you may recall at the

[2:27:46] Voice 5: the November 30th LTC meeting I brought in a little willow basket and some squash and spoke up and

[2:27:53] Voice 5: asked for endorsement to um offer a gift uh just in the name of council and staff um it was sort

[2:28:04] Voice 5: of the timing was seasonal gift solstice christmas um but also they're um going into elections

[2:28:11] Voice 5: protections and sort of a recognition of of their excellent uh term and so you both said

[2:28:20] Voice 5: sounds like a great idea go for it um so i just wanted to report back that um that basket so i

[2:28:27] Voice 5: ended up purchasing a locally made basket from wendy at lg road farm and i filled it with squash

[2:28:34] Voice 5: squash and a member of the gabriel truth and reconciliation committee um brenda helped me put

[2:28:43] Voice 5: together these gift baskets with all the donations that were received in the gabriel market so um

[2:28:49] Voice 5: i'll forward you those photos but um planner chadwick said it was probably a um i didn't

[2:28:58] Voice 5: need to go through the ltc but i just wanted to get your endorsement so that it doesn't look like

[2:29:03] Voice 5: it's a personal gift from Toby Elliott but it came from the LTC um the card as well was signed

[2:29:10] Voice 5: by you Chair Luckham and Susan and so that was delivered on December 23rd in their offices so

[2:29:18] Voice 5: there was two big gift baskets for staff and um 10 actually 11 baskets for um chief wives and

[2:29:25] Voice 5: council members so I just wanted to update you on that um I did purchase the willow basket for

[2:29:33] Voice 5: $150 and I have a receipt so with your permission the resolution would be that the Gabriela LTC

[2:29:43] Voice 5: direct $150 to be repaid to Trustee Elliott and you have this resolution from I don't know which

[2:29:51] Voice 5: budget yet but First Nations engagement might be the might be the one for seasonal gift baskets

[2:29:58] Voice 5: gets delivered to

[2:30:00] Voice 5: look administrative offices december 23 2023 for chief wise council members administrative staff

[2:30:06] Voice 5: on behalf of the gabriel ltc and community and so i kind of went outside of

[2:30:13] Voice 5: i just took a risk and i'm okay if the money isn't repaid it's it's it i'm happy to make a donation

[2:30:22] Voice 5: um but if you want to support that on behalf of the ltc then that's

[2:30:28] Voice 5: we can do it through the ltc budget if you want so so i before i second the motion i

[2:30:34] Voice 5: think i have a question do we have any advice as to which budget that should come from um

[2:30:43] Voice 7: yeah you know i would oh there's narissa's chimed in but perhaps it's communications or

[2:30:48] Voice 7: ocp work or something but um i think staff will ultimately decide determine how that's going to

[2:30:54] Voice 7: get allocated diversa um

[2:30:58] Planner Chadwick (probable): yeah there are um there are a couple of options um so we we will be able

[2:31:04] Planner Chadwick (probable): to um to cover that there's a a couple of different but budget um buckets that we can take that from

[2:31:11] Voice 5: yeah okay

[2:31:13] Voice 7: i'll second the motion then

[2:31:14] Voice 5: okay

[2:31:15] Voice 7: so duly moved and seconded and i think you submitted that

[2:31:19] Voice 7: that motion in writing trustee Elliott so I'm trusting that recorder Millard has that excellent

[2:31:24] Voice 7: um

[2:31:25] Voice 5: she's just a question from um recorder Millard do you want me to through the chair do you want

[2:31:31] Voice 5: me to remove the card out from a specific budget oh um yeah we could yeah just two trustee Elliott

[2:31:39] Voice 5: for seasonal gameplay that's great if not I can decide and I've sent photos of the the basket of

[2:31:45] Voice 5: the receipt to the gabriel local trust committee so that you all have the full information i

[2:31:50] Voice 5: anyways i hope people were really excited to get this gift and honestly i just ran around the

[2:31:57] Voice 5: christmas craft fair i said would anyone like to contribute something to send a community

[2:32:02] Voice 5: and the baskets were filled and it was it was just uh folks wanted to really express their

[2:32:09] Voice 5: appreciation uh for being able to live and work and grow food on this beautiful island so

[2:32:15] Voice 5: So it was sort of a spontaneous gesture, but I did make it sort of a political one as well

[2:32:20] Voice 5: from this body.

[2:32:21] Voice 5: So I wanted your endorsement, if possible.

[2:32:26] Voice 7: So thank, I want to just speak to it.

[2:32:28] Voice 7: So thank you, Trustee Elliott, for this work.

[2:32:32] Voice 7: And indeed, spending taxpayers' money is a responsibility that we need to take or consider

[2:32:36] Voice 7: carefully.

[2:32:37] Voice 7: And you did come to the LGC and ask for endorsement of that process.

[2:32:42] Voice 7: and none of us would have thought that there would be no expense associated with it and it's not huge

[2:32:49] Voice 7: and so certainly we want to be respectful of that and I think that you followed up due process and

[2:32:57] Voice 7: the expense is not significant and especially in light of the community your community contributed

[2:33:04] Voice 7: significantly towards the value of that and so I think staff will figure out some place to put

[2:33:10] Voice 7: that and if not we'll hear back and uh and conduct ourselves accordingly so uh if there's anything

[2:33:17] Voice 7: further that needs to be said i would just simply call for the vote so all those in favor okay

[2:33:27] Voice 7: um excellent so let's

[2:33:29] Voice 5: thank you for delivering it yeah trusty oh yeah thank you very much one

[2:33:33] Voice 5: of the last sunny days of december yeah okay

[2:33:38] Voice 7: so our work program we have our

[2:33:42] Voice 7: active projects report here and also the for future projects report and just ask staff if

[2:33:49] Voice 7: there's any uh updates or advice on either of those uh sections uh otherwise we'll just go

[2:33:55] Voice 7: to trustees for questions um on progress or whatever otherwise so staff do you have anything

[2:34:02] Voice 7: to report on active or future projects

[2:34:04] Voice 3: nothing to report from staff on these brothers okay

[2:34:08] Voice 7: Okay,

[2:34:08] Voice 5: Trustee, any questions?

[2:34:10] Voice 5: We do.

[2:34:11] Voice 5: Is it the same one?

[2:34:12] Voice 5: Oh, well, my question is with regard to the ABC bylaw,

[2:34:21] Voice 5: because we had requested them at our previous meeting

[2:34:23] Voice 5: to set a regular monthly date and time for their meetings.

[2:34:27] Voice 5: And I understand, I think that they did that, right?

[2:34:31] Voice 5: And then I was talking to Regional Planning Manager Jamrat on Tuesday,

[2:34:35] Voice 5: day how to make this like a permanent update to the abc bylaw bylaw number 296

[2:34:44] Voice 5: because it just doesn't make sense for them not to have that as part of their bylaw a regular

[2:34:50] Voice 5: you know that they when they first meet they set a regular meeting day and time and then if they

[2:34:55] Voice 5: need to change out that's up to them but just so that it doesn't start out with like oh do we just

[2:35:02] Voice 5: do a doodle poll every time or something which i don't think is effective so um it sounds like

[2:35:09] Voice 5: it's just kind of like a housekeeping update to bylaw 296 and that it could be added to

[2:35:16] Voice 5: our work program i have to check with planner bow on that so

[2:35:22] Voice 3: through the chair um this was added to

[2:35:26] Voice 3: after your last meeting where this was discussed yeah uh

[2:35:29] Voice 3: this was has been added to the future

[2:35:32] Voice 3: projects list now

[2:35:33] Voice 6: okay so

[2:35:34] Voice 3: it's tracked there and when um when you you're permitted one minor

[2:35:40] Voice 3: project at a time um

[2:35:42] Voice 3: it's currently up to give really equal zone which you're working on and

[2:35:45] Voice 6: when

[2:35:45] Voice 3: that concludes you'll be able to decide on or maybe before you can decide what your next

[2:35:51] Voice 3: priority might be so that would be one of the one of the options available to you there

[2:35:56] Voice 5: okay so it's

[2:35:57] Voice 5: on the future projects list right now i just thought it was such a minor thing to just like

[2:36:04] Voice 5: change the abc bylaw uh that it wouldn't even be a project but that that's where i'm probably

[2:36:12] Voice 5: misinformed

[2:36:12] Voice 3: it would yeah it would be a minor a minor project yeah

[2:36:18] Voice 5: i had sort of the same

[2:36:19] Voice 5: concern and questions about the DAI bylaw which it seems to keep changing its place and I was

[2:36:31] Voice 5: concerned because there was one conversation and I wish I could see my notes right now but

[2:36:38] Voice 5: in which it seemed to be an administrative process where there was not a public hearing

[2:36:44] Voice 5: required it wasn't needed to be a we were just going to use the model bylaw which has already

[2:36:50] Voice 5: been for north pender adopted by trust council for this purpose like it's not it doesn't have

[2:36:56] Voice 5: to be a project but it keeps going back onto this project list um so like i'm a little concerned

[2:37:06] Voice 5: because what's the point of the island trust having put money into developing a model by

[2:37:11] Voice 5: it's there it's an administrative process to apply it and we're asking to apply it well why

[2:37:17] Voice 5: does that have to be a project and this is to me a very important a really really important

[2:37:24] Voice 5: initiative updating our development approval information bylaw because right now we get

[2:37:30] Voice 5: we're getting every month applications yeah and we the the DAI bylaw is so out of date that we

[2:37:40] Voice 5: Like, we just can't apply it.

[2:37:41] Voice 5: And now it's scheduled to be after the OCP and LUB reviews,

[2:37:44] Voice 5: which could be four years, right?

[2:37:46] Voice 5: And it's like, this could be the tool

[2:37:48] Voice 5: that would actually help us create a better process

[2:37:53] Voice 5: with developers and landowners

[2:37:55] Voice 5: with more understanding of the criteria that we want to see.

[2:37:59] Voice 5: This is precisely the tool we need

[2:38:01] Voice 5: as we move through the OCP review.

[2:38:04] Voice 5: So I don't agree with it getting put way after the fact

[2:38:07] Voice 5: And actually, 28, I'm going to say this has to come forward again.

[2:38:12] Voice 1: Well, I mean, I'm the one who brought it up

[2:38:13] Voice 5: in the first place.

[2:38:15] Voice 5: And it's the same like updating the ABC bylaw just to get them to meet regularly.

[2:38:20] Voice 5: Why does that have to be like a project?

[2:38:23] Voice 5: Why can't that just be a housekeeping amendment to the ABC bylaw?

[2:38:28] Voice 7: I see David Mahler has shown up on the screen, our very fine legislative.

[2:38:34] Voice 7: Uh-oh.

[2:38:34] Voice 6: and i'm sure that he

[2:38:36] Voice 7: has some very wise advice for us on this

[2:38:42] Voice 5: oh good good good

[2:38:43] Voice 7: sure

[2:38:44] Voice 1: yeah through the chair and thank you and i'm not actually here for this but i was just

[2:38:48] Voice 1: listening so i thought i could help you the dai bylaw the model is um has it like the boilerplates

[2:38:57] Voice 1: the one thing with dai bylaws is when it comes to development permits they do have to be

[2:39:04] Voice 1: be tailored to each development permit that you have. So it's not just a matter of taking the

[2:39:09] Voice 1: bylaw and adopting it. The plan is going to have to go through your guidelines, look at what's

[2:39:15] Voice 1: required, and then put that into the DAI bylaw, specifically the requirements. So for example,

[2:39:21] Voice 1: if your development permit guidelines requires a report, your DAI bylaw would then go into the

[2:39:29] Voice 1: details about what that report must have in it uh the qualifications of the person so very very

[2:39:35] Voice 1: specific so that is the one problem with the dai um it does take some planner work to do that work

[2:39:41] Voice 1: uh so leave it that

[2:39:43] Voice 1: one um yeah and i can't really speak to the advisory planning commission by law

[2:39:49] Voice 1: it would like it would be the administrative staff the legislative clerk that would probably

[2:39:54] Voice 1: do that but there would be some oversight by the planner as well so there is a little bit of work

[2:40:00] Voice 1: so we do advise trust committees that we need to make room for staff to be able to do that

[2:40:06] Voice 1: and the one way to manage that is through your work program so you'll have to figure out its

[2:40:11] Voice 1: priority in relation to the other projects that you're working on so i hope that helps thanks

[2:40:18] Voice 5: i had such hope when someone said it's just an administrative bylaw and i was like yes they

[2:40:23] Voice 5: It can simply be applied.

[2:40:24] Voice 5: Well, no, I just understand.

[2:40:26] Voice 5: I don't understand the full implications of the DAI.

[2:40:29] Voice 5: My concern is that if we have to wait to get this done until after the OCP review, I'll probably be dead.

[2:40:37] Voice 5: But we just really need it.

[2:40:40] Voice 5: We really need it for these applications that are coming before us.

[2:40:47] Voice 5: Yeah, I don't know how.

[2:40:48] Voice 5: It can be done in conjunction with the OCP review as a minor project.

[2:40:51] Voice 5: Well, I hope so, because, of course, the OCP will be in Narissa is taking, you know, taking that on.

[2:40:57] Voice 5: So I hope that our local planner, but of course, here we are, the local planner gets all these applications to deal with, which are huge.

[2:41:05] Voice 5: It's a huge workload. And then some of those applications require an update of the AIS.

[2:41:12] Voice 3: Through the chariot, it could be done as a minor project.

[2:41:16] Voice 3: So, provided you didn't have another minor project on the go, it could

[2:41:22] Voice 3: be taken on, which could be in conjunction with the OCP project.

[2:41:28] Voice 3: One of the considerations, and I think we may have mentioned this before, but is through your OCP, and you discussed today as well, there's a possibility that you would be adding new development permit areas.

[2:41:42] Voice 3: us yes and

[2:41:43] Voice 3: so it's a balance of yes when when is the best timing for you it's true um so just

[2:41:51] Voice 3: that something no

[2:41:52] Voice 5: you're now that we've clarified the relationship between the which we desperately

[2:41:57] Voice 5: need to update our gpas it doesn't make sense to to do the dna by law until those are clearly

[2:42:04] Voice 5: defined so um well let's make that a focus yeah for sure get the ecological projection zone done

[2:42:11] Voice 5: yeah no kidding sorry chair there was a bit of discussion there okay okay so and hopefully the

[2:42:18] Voice 5: apc bylaw update if it remains on this future projects report we can find time and you won't

[2:42:25] Voice 5: die in the meantime no this one i'm also worried about the other one i can really

[2:42:29] Voice 5: okay all right the snow is falling you better get going

[2:42:37] uh yeah well

[2:42:39] Voice 7: i do appreciate that hearing your conversation and your frustrations and

[2:42:45] Voice 7: and the explanation from staff um if things were different at the island trust maybe there'd be a

[2:42:54] Voice 7: different way of proceeding with these things if we had adequate funding for the work that is so

[2:43:00] Voice 7: important to be done in the trust area because the need for a dai approval process is the next

[2:43:07] Voice 7: time we get an application that we think we need that could be tomorrow yeah

[2:43:12] Voice 6: i

[2:43:13] Voice 7: don't know anyway

[2:43:14] Voice 7: let us uh continue on then if that's all right so thank you for the lively discussion

[2:43:19] Voice 7: on the active projects and future projects and the process around that and um if there's nothing

[2:43:25] Voice 7: further there that brings us to the next uh meeting which is uh thursday february the 22nd

[2:43:32] Voice 7: and 10 30 at your art center their heritage center and so with that i think we have uh

[2:43:40] Voice 7: steven bow has a motion for us to go in camera for the final item on our agenda today

[2:43:50] Voice 6: thank you for joining us

[2:43:52] Voice 7: i hope that it was enlightening and uh i

[2:43:55] Voice 5: can read the first part

[2:43:56] Voice 5: And then it's just D and no, I and F and I and G.

[2:44:02] Voice 6: So

[2:44:02] Voice 5: I move that the meeting be closed to the public in accordance with the community charter part four, division three, section 90.

[2:44:11] Voice 5: I have written it down.

[2:44:13] Voice 5: 1G.

[2:44:15] Voice 5: Oh, yeah.

[2:44:17] Voice 5: 1G, litigation or potential litigation affecting the municipality.

[2:44:20] Voice 5: and i the receipt of advice that is subject to solicitor client privilege including communications

[2:44:27] Voice 5: necessary for that purpose uh and that staff and the recorder remained i'll second that motion

[2:44:39] Voice 7: seconded and i'll call for the vote all those in favor so that so we will be uh closing this

[2:44:48] Voice 7: public portion of the meeting and again Vanessa Craig thank you for joining us

[2:44:54] Voice 7: and and thank you to the members of the public joining us we will only be coming

[2:45:00] Voice 7: back into the public session to possibly rise and report and to adjourn and so

[2:45:08] Voice 7: not any real reason to hang around we will be rising reporting at our next LTC

[2:45:14] Voice 7: meeting about anything that we needed to report out from this in-camera session,

[2:45:18] Voice 7: which I don't believe there's only one item of business. So thank you, everybody. Let's

[2:45:24] Voice 7: close it all off, and we'll wait for staff to advise us that we're under a secure umbrella.

ADOPTED 
 
 
 
 
Gabriola Island ADOPTED 1 
Local Trust Committee Minutes 
January 18, 2024 
 
Gabriola Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
January 18, 2024 
Gabriola Arts & Heritage Centre 
476 South Road, Gabriola Island, BC 
 
Members Present: Peter Luckham, Chair (via electronic meeting) 
 Tobi Elliott, Trustee 
 Susan Yates, Trustee 
  
Staff Present: Stephen Baugh, Island Planner  
 Narissa Chadwick, Island Planner (via electronic meeting) 
 Warren Dingman, Bylaw Compliance & Enforcement Manager (via 
electronic meeting) 
 Lisa Millard, Recorder 
  
Others Present: Vanessa Craig, Electoral Area Director 
There were approximately six (6) members of the public in attendance. 
 
1. CALL TO ORDER 
“Please note, the order of agenda items may be modified during the meeting. Times are provided 
for convenience only and are subject to change.” 
Chair Luckham called the meeting to order at 10:30 am. He acknowledged that the meeting was 
held on the territory of the Coast Salish First Nations. Trustees Yates and Elliott introduced 
themselves and acknowledged the First Nations territories in which they live and work. 
2. APPROVAL OF AGENDA 
The following additions to the agenda were presented for consideration: 
 Item 9.1 Official Community Plan and First Nations Engagement 
 Item 9.2 Community Engagement 
 Item 12.8.1 Seasonal Gifts 
 Item 15 will be changed to Closed Meeting 
 Item 15.1 Motion to Close the Meeting 
 Item 15.2 Recall to Order 
 Item 16 will be Adjournment 
 
By general consent the agenda was approved as amended. 

ADOPTED 
 
 
 
 
Gabriola Island ADOPTED 2 
Local Trust Committee Minutes 
January 18, 2024 
3. REPORTS 
3.1 Trustee Reports 
Trustee Elliott reported the following: 
 On December 20, 2023 the Islands Trust received a letter from the Deputy Minister 
of Housing confirming receipt of $127, 336 in funding to support updates to Housing 
Needs Reports;  
 She attended the recent Executive Committee Meeting during which the Policy 
Amendment Project and engagement approaches were discussed. It was noted that 
a draft version has been sent to First Nations who have indicated interest in 
participating; 
 She noted that the Executive Committee approved advancing a resolution for 
submission to the Union of BC Municipalities and the Association of Vancouver 
Island and Coastal Communities requesting that the Province review the “Manual of 
Composting Toilets and Greywater Practice” and provide funding for demonstration 
projects and professional development for practitioners; 
 The Culturally Committed organization has been contracted to facilitate a 
Reconciliation Learning Circle for Trustees and staff; and 
 She delivered a gift of locally grown squashes and donations of handmade crafts and 
gifts from community members to Snuneymuxw First Nation Chief Wyse, Council 
Members, and staff on behalf of the of the Local Trust Committee and community in 
congratulations of completion of their term in office. 
 
Trustee Yates reported the following: 
 She acknowledged the upcoming retirement of Islands Trust Chief Administrative 
Officer Russ Hotsenpiller and thanked him for his contributions and guidance; 
 She attended Member of Parliament (MP) Lisa Marie Barron’s discussion about 
private members motion M-86 Citizens’ Assembly on Electoral Reform during which 
MP Barron provided a concise presentation on the benefits of electoral reform; and 
 She attended a talk at the Salt Spring Forum presented by Dr. Alison Smith who is an 
expert on homelessness and will be writing a summary about the session and 
forwarding it to various housing groups for their information. 
3.2 Chair's Report 
Chair Luckham noted that: 
 The Islands Trust Governance Committee and Financial Planning Committee are 
actively preparing for the upcoming 2024/2025 budget meetings; and 
 He will be attending Transport Canada’s upcoming Salish Sea Strategy Symposium, 
which is being held to raise awareness and discuss issues related to protecting the 
coastline of BC. 
 
 

ADOPTED 
 
 
 
 
Gabriola Island ADOPTED 3 
Local Trust Committee Minutes 
January 18, 2024 
3.3 Electoral Area Director's Report 
Electoral Area Director Vanessa Craig attended the meeting electronically and submitted 
a written report from which she highlighted the following: 
 The alternative approval process for hiring a new Health and Wellbeing Co-ordinator 
is underway. This new position will provide administrative support for work being 
done by many different groups within the Health and Wellness Collaborative. There 
is a form available on the Regional District of Nanaimo’s (RDN) website that can be 
submitted by community members that are opposed to the creation of the new 
position; and 
 The concrete weir in Coats March has deteriorated and will be removed in the fall 
when water levels are low and when the amphibian breeding period has ended. 
There will be a public consultation session on January 20, 2024 and RDN parks and 
recreation staff will be present to answer questions and provide information. 
 3.4 First Nations Reports - none 
4. PUBLIC COMMENTS - none 
5. DELEGATIONS - none 
6. MINUTES 
6.1 Local Trust Committee Minutes dated November 30, 2023 – for adoption 
By general consent the Local Trust Committee meeting minutes of November 30, 2023 
were adopted. 
It was noted that a member of the public, Steve Earle, is part of an ad hoc 
transportation group on Gabriola. He had intended to attend the November 30, 2023 
meeting as a delegation; however, his comments were received during the public 
comments section of the meeting. A Trustee will request that he submit his comments 
as correspondence. 
6.2 Section 26 Resolutions-Without-Meeting Report - none 
6.3 Draft Advisory Planning Commission Minutes dated December 6, 2023 - for receipt 
Received for information. 
7. BUSINESS ARISING FROM MINUTES 
7.1 Follow-up Action List dated January 10, 2024= 
The following comments were noted: 
 Completed items on the list will continue to have an in-progress status for at least 
one regular local trust committee meeting before they are shown as being 
completed; and 

ADOPTED 
 
 
 
 
Gabriola Island ADOPTED 4 
Local Trust Committee Minutes 
January 18, 2024 
 A capacity agreement through staff-to-staff discussions with First Nations is no 
longer being pursued as First Nations staff have indicated that a formal capacity 
agreement is not required to facilitate response. 
8. APPLICATIONS AND REFERRALS - none 
9. LOCAL TRUST COMMITTEE PROJECTS  
9.1 Official Community Plan and First Nations Engagement 
A Trustee indicated that there had been previous discussion regarding the potential to 
hire a First Nations co-ordinator to support engagement with First Nations that may 
have a potential interest in the Official Community Plan review. Discussion ensued. 
GB-2024-001 
It was MOVED and SECONDED  
that the Gabriola Island Local Trust Committee request staff set up a meeting, as soon as 
feasible, between Snuneymuxw First Nation staff and leadership, and Gabriola Local 
Trust Committee and Islands Trust staff, to discuss Snuneymuxw land use interests 
related to Gabriola and interests in engagement with the Official Community Plan 
review process.  
CARRIED 
 
9.2 Community Engagement 
Discussion ensued regarding the Official Community Plan review community 
engagement events and how Trustees would receive feedback on the events. 
GB-2024-002 
It was MOVED and SECONDED 
that the Gabriola Island Local Trust Committee request staff to communicate the 
feedback related to the Official Community Plan engagement received from community 
engagement groups to the Local Trust Committee in writing.  
CARRIED 
 
 10. CORRESPONDENCE 
(Correspondence received concerning current applications or projects is posted to the LTC 
webpage) 
10.1 Letter dated November 21, 2023 from Drs. J. & C. Johnstone regarding extensive tree 
removal on Gabriola Legends Development 
Discussion ensued and the following observations were made: 
 The conservation agreement that was signed between BC, Ottawa, and First Nations 
that is mentioned in the letter, and that provides funding to protect and restore 
land, species, and biodiversity, is not likely available to Islands Trust or the Islands 
Trust Conservancy; and 

ADOPTED 
 
 
 
 
Gabriola Island ADOPTED 5 
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January 18, 2024 
 Additional protections in the form of Development Permit Applications (DPAs) are 
going to be considered in the Official Community Plan review and the letter writer’s 
comments might be considered during this consideration. 
 
GB-2024-003 
It was MOVED and SECONDED 
that the Gabriola Island Local Trust Committee request staff to add the letter from 
Doctors Don and Carol Johnstone to the Official Community Plan Review Project file. 
 
CARRIED 
 
10.2 Letter dated January 4, 2024 from F. Weller, S. Earle, D. Ferens & G. Blee regarding Sue 
Big Oil Initiative 
Discussion ensued. 
GB-2024-004 
It was MOVED and SECONDED 
that the Gabriola Island Local Trust Committee request correspondence dated January 
4, 2024 from Fay Weller, Steven Earle, Deb Ferens, and Greg Blee be forwarded to the 
Executive Committee to be added to material that Trust Council will be considering 
regarding the Sue Big Oil initiative. 
CARRIED 
10.3 Email dated January 10, 2024 from T. Martin regarding Agricultural Co-op Rezoning 
Received for information.  
11. NEW BUSINESS 
11.1 Thetis Island Local Trust Area Bylaw Referral Form - Bylaw Nos. 113 and 114 
GB-2024-005 
It was MOVED and SECONDED 
that the Gabriola Island Local Trust Committee respond to the Thetis Island Local Trust 
Committee regarding bylaw referral for Bylaws No. 113 and 114 that their interests are 
unaffected.  
CARRIED 
 
11.2 Complaint - Gabriola Local Trust Committee by Centre Stage Holdings 
Chair Luckham stated that the complaint letter had been received, that an in-camera 
meeting will be conducted to discuss a response and legal opinion, and that said 
response to the letter writers will be made public at the time it is made.  
The meeting was recessed for a break at 11:55 am, and reconvened at 12:30 pm. 
 

ADOPTED 
 
 
 
 
Gabriola Island ADOPTED 6 
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January 18, 2024 
12. REPORTS 
12.1 Foreshore Structures - Staff Report 
Bylaw Enforcement and Compliance Manager Warren Dingman summarized the staff 
report and highlighted the following: 
 There are currently seven shoreline bylaw contraventions on Gabriola and seven on 
Mudge Island; 
 Mudge Island has a larger shoreline setback requirement than Gabriola; and  
 Bylaw notices on the contraventions have been issued. 
 
Discussion ensued and it was noted that the summary report allows the Local Trust 
Committee an opportunity to educate the public about the importance of foreshore 
setback, and that any change in setback allowances would only affect new 
development. 
 
GB-2023-006 
It was MOVED and SECONDED  
that the Gabriola Island Local Trust Committee direct staff to include the foreshore 
structures report in the Official Community Plan Review / Update materials so that we 
do not lose focus on the importance of shoreline setback. 
CARRIED 
12.2 Trust Conservancy Report – none 
12.3 Applications Report dated January 10, 2024 
The following updates were provided: 
 The Planner working on Development Permit Variance (DVP) applications GB-DVP-
2022.3 and GB-DVP-2022.4 has received an environmental assessment and is 
waiting for a referral to be sent to, and a response from, Snuneymuxw First Nation; 
and 
 Correspondence has been received from Snuneymuxw First Nation indicating an 
interest in reviewing Temporary Use Permit (TUP) application GB-TUP-2023.4 
requesting that the applicant send a referral to them. 
12.4 Trustee and Local Expense Report dated November, 2023 
  Received for information. 
12.5 Adopted Policies and Standing Resolutions 
  Received for information. 
12.6 Local Trust Committee Webpage – no updates 
12.7 Climate Change Action Update - none 
 

ADOPTED 
 
 
 
 
Gabriola Island ADOPTED 7 
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January 18, 2024 
12.8 First Nations Relationship-Building Update 
  12.8.1 Seasonal Gifts 
Trustee Elliott stated that at the November 30, 2023 Local Trust Committee (LTC) 
Meeting she requested, and received, endorsement from the LTC to offer a gift to 
Snuneymuxw Council and Staff. While most of the contents of the gifts were donated, 
an additional expense was incurred when she purchased a locally made basket as part of 
the gift. Discussion ensued. 
GB-2024-007 
It was MOVED and SECONDED 
that the Gabriola Island Local Trust Committee direct $150.00 to be repaid to Trustee 
Elliott for seasonal gift baskets delivered to Snuneymuxw Administrative offices on 
December 23, 2023, for Chief Wyse, Council members and administrative staff, on 
behalf of the Gabriola Local Trust Committee and Gabriola community.  
CARRIED 
13. WORK PROGRAM 
13.1 Active Projects Report dated January 10, 2024 
  Received for information. 
 13.2 Future Projects Report dated January 10, 2024 
  Received for information. 
14. UPCOMING MEETINGS 
14.1 Next Regular Meeting Scheduled for Thursday, February 22, 2024 at 10:30 am at the 
Gabriola Arts and Heritage Centre. 
15. CLOSED MEETING 
15.1 CLOSED MEETING 
 
GB-2024-008 
It was MOVED and SECONDED 
that the meeting be closed to the public in accordance with the Community Charter, 
Part 4, Division 3, s.90(1)(g) for the purpose of considering: 
 (g) litigation or potential litigation affecting the municipality; 
 (i) the receipt of advice that is subject to solicitor-client privilege, including 
communications necessary for that purpose; 
  and that the Recorder and Staff attend the meeting. 
CARRIED 
 
The meeting was closed to the public to go to an in-camera meeting at 1:15 pm. 
The regular meeting was recalled to order at 1:48 pm. 

ADOPTED 
 
 
 
 
Gabriola Island ADOPTED 8 
Local Trust Committee Minutes 
January 18, 2024 
 
15.2 Recall to Order 
 Chair Luckham noted that there was nothing to rise and report. 
16. ADJOURNMENT 
By general consent the meeting was adjourned at 1:49 pm. 
 
 
_________________________ 
Peter Luckham, Chair 
 
Certified Correct: 
 
 
_________________________ 
Lisa Millard, Recorder