Gambier Island Local Trust Committee special meeting, January 29, 2024

[0:00:00] Trustee Luckham: okay i think we are good to go are we yeah looks like live streaming we usually get a message but

[0:00:07] Trustee Luckham: i don't see oh it says live streaming up there okay very good well good morning everyone um

[0:00:12] Trustee Luckham: welcome to the gambria island local trust committee of january the 29th um my name is

[0:00:19] Trustee Luckham: peter luckham i'm the chair of the gambria island local trust committee and um it's my great pleasure

[0:00:24] Trustee Luckham: to be able to work with the Islands Trust and live and work in the Coast Salish Territory.

[0:00:30] Trustee Luckham: And today we're meeting across a large swath of the Islands Trust area and the Coast Salish

[0:00:37] Trustee Luckham: Territory all the way up into Howe Sound and myself over here on Thetis Island today and our

[0:00:43] Trustee Luckham: staff in Nanaimo Territory in Nanaimo. So good morning. So I'll just introduce trustees that are

[0:00:51] Trustee Luckham: with us today. Trustee Bernardo, do you have any opening remarks?

[0:00:56] Trustee Bernardo (probable): Yes. My name is Joe Bernardo.

[0:00:58] Trustee Bernardo (probable): I come from Cates Island, also known as Lake Tynes. And that's it. That's what I'm here for,

[0:01:07] Trustee Bernardo (probable): here to do our business today for the Gambier Local Trust Committee.

[0:01:10] Trustee Luckham: Perfect. And Kate Louise

[0:01:12] Trustee Luckham: Stanford and Director Stanford.

[0:01:14] Trustee Stamford: Good morning, everyone. I'm calling in from extremely soggy

[0:01:19] Trustee Stamford: to Altmowich in Alcotsam House Sound.

[0:01:23] Trustee Stamford: Looking forward to today's business.

[0:01:25] Trustee Stamford: Thank you.

[0:01:26] Trustee Luckham: Excellent.

[0:01:27] Trustee Luckham: And supporting us here is planner Marlis McAgar.

[0:01:32] Trustee Luckham: Thank you for being here today

[0:01:33] Trustee Luckham: and helping us with our meeting as well.

[0:01:35] Trustee Luckham: And Will Cottingham is in the background there somewhere.

[0:01:39] Trustee Luckham: And thank you for your heroic efforts this morning

[0:01:41] Trustee Luckham: to get us all online.

[0:01:42] Trustee Luckham: And Diane Corbett is our minute taker today.

[0:01:44] Trustee Luckham: And thank you, Diane, for your good work

[0:01:47] Trustee Luckham: in supporting the LTC.

[0:01:49] Trustee Luckham: So, we have an agenda before us. There was a late item added at section 12 regarding housing reports, briefings. And so just acknowledge that that is also posted electronically online and should have been emailed, maybe was emailed to folks.

[0:02:09] Trustee Luckham: folks. But anyway, is there any other additional new business to add to the agenda? No? Okay,

[0:02:17] Trustee Luckham: I'll get you. If you have anything, Trustee Stanford, just raise your hand so that I know

[0:02:21] Trustee Luckham: that you need our attention or have something to add. So I'm going to take it then that the agenda,

[0:02:27] Trustee Luckham: including item, let me just get the right number here, 12.7, housing statute changes to British

[0:02:39] Trustee Luckham: Columbia legislation be that including that item that this meeting agenda be adopted as presented.

[0:02:49] Trustee Luckham: So the first item on our agenda here today is trustee reports and who would like to start today?

[0:02:59] Voice 5: I'm going to volunteer trustee Stanford.

[0:03:01] Voice 5: nope

[0:03:02] Trustee Luckham: uh-huh um

[0:03:07] Trustee Stamford: thank you trustee bernardo um uh since our last meeting uh our last regular

[0:03:16] Trustee Stamford: meeting we've we've had a couple of special meetings um since that time uh we've also

[0:03:22] Trustee Stamford: december was a busy month uh away from the islands trust and i was

[0:03:28] Trustee Stamford: away from the country for most of december so my report is quite small um primarily what i've been

[0:03:37] Trustee Stamford: working with since january started is getting up to date on the gambier island rural economic

[0:03:44] Trustee Stamford: development and infrastructure program that has been moving ahead with a volunteer community group

[0:03:53] Trustee Stamford: on the island they have some initial data that they're working with they've been working with

[0:03:59] Trustee Stamford: planning students from UBC to provide project framework and survey results it's quite exciting

[0:04:09] Trustee Stamford: and it's been interesting to see how it meshes with the Gambier official community plan work

[0:04:17] Trustee Stamford: work. So I also have met with planners of panic, and she will be updating us further about where

[0:04:27] Trustee Stamford: she's at with the official community plan work. So that's sort of the main focus that I've had

[0:04:32] Trustee Stamford: with trustee work in January.

[0:04:41] Trustee Luckham: Very good. Thank you, Trustee Stanford. Over to you, Trustee Bernardo.

[0:04:45] Trustee Bernardo (probable): Thank you. A few things to report. In my capacity as chair of the Financial Planning Committee,

[0:04:51] Trustee Bernardo (probable): That committee has been doing work to develop the budget for the next budget period, 24-25.

[0:05:00] Trustee Bernardo (probable): And we have a special meeting coming up to discuss the possibility of developing budget guidelines.

[0:05:07] Trustee Bernardo (probable): It's kind of a technical thing.

[0:05:08] Trustee Bernardo (probable): I won't bore people with that discussion now.

[0:05:11] Trustee Bernardo (probable): And then we're all working towards the goal of developing a budget to bring forward for Trust Council's approval in March.

[0:05:20] Trustee Bernardo (probable): That's happening at the same time that an FPC working group is attempting to develop

[0:05:27] Trustee Bernardo (probable): and working with staff to develop a corporate planning process, which should bring about

[0:05:33] Trustee Bernardo (probable): significantly more disciplined financial planning approach in the future, but that's still a

[0:05:39] Trustee Bernardo (probable): development.

[0:05:40] Trustee Bernardo (probable): Since the last report, the CEO has provided notice that he intends to leave the Islands

[0:05:49] Trustee Bernardo (probable): Trust in June. Per our policies, a hiring committee has been struck, and as the chair

[0:05:54] Trustee Bernardo (probable): of one of the standing committees, I'm sitting on that committee, as is Chair Luckham. And at the

[0:06:01] Trustee Bernardo (probable): moment, what we're doing is developing a process for hiring a new CAO. That's about as much as I

[0:06:09] Trustee Bernardo (probable): can say about that here. Meanwhile, I'm also on the governance committee, and it is continuing

[0:06:14] Trustee Bernardo (probable): its work of attempting to reform governance practices here. With respect to the work of

[0:06:20] Trustee Bernardo (probable): the LTC specifically, certainly from my perspective, the Keats Broadband issue,

[0:06:29] Trustee Bernardo (probable): enabling Connected Coast to bring broadband internet to Keats Island remains a priority.

[0:06:35] Trustee Bernardo (probable): The Keats Foreshore By-law has taken a temporary backseat to that, but it hasn't been forgotten.

[0:06:42] Trustee Bernardo (probable): but my perspective, we need to ensure we do our part to bring broadband to Keats within the

[0:06:49] Trustee Bernardo (probable): timeframe of the project, the Connected Coast project. That's the immediate thing that's

[0:06:56] Trustee Bernardo (probable): certainly on my plate. Thank you.

[0:07:00] Trustee Luckham: Very good. Thank you,

[0:07:02] Trustee Luckham: Trustee Bernardo and also Trustee Stamford. So Chair's report, nothing of significance to report

[0:07:10] Trustee Luckham: on a local Gambier-Keats perspective.

[0:07:14] Trustee Luckham: Certainly, as the chair of Trust Council,

[0:07:18] Trustee Luckham: there's lots of activities going on.

[0:07:21] Trustee Luckham: As Trustee Bernardo has mentioned,

[0:07:24] Trustee Luckham: the 2024-2025 budget is well underway

[0:07:30] Trustee Luckham: and expected to be presented in March to Council for adoption.

[0:07:37] Trustee Luckham: Policy statement work continues.

[0:07:39] Trustee Luckham: The policy statement is out for consultation at this time with First Nations, and that will be being hopefully seen by council in not likely before, well, definitely not council, but shortly thereafter, we're hoping in April.

[0:07:57] Trustee Luckham: And then that work will advance out to community for consultation there.

[0:08:03] Trustee Luckham: Indeed, the other committees that I sit on, governance, regional planning, and trust programs committee,

[0:08:09] Trustee Luckham: are meeting and also in preparation or conducting the work of council and also in preparation for trust council in March.

[0:08:20] Trustee Luckham: Nothing otherwise significant to report at this time.

[0:08:24] Trustee Luckham: and so uh thank you for your interest in the islands trust and i'll turn to electoral area

[0:08:29] Trustee Luckham: director's report kate louis stanford hi

[0:08:34] Trustee Stamford: thank you chair um

[0:08:36] Trustee Stamford: so again same kind of schedule we were

[0:08:40] Trustee Stamford: we're not a lot of work in the last couple weeks of december but uh highlights are that the uh

[0:08:48] Trustee Stamford: sunshine coast regional district board we adopted a strategic plan for the coming for the new term

[0:08:55] Trustee Stamford: The focus is quite clear and succinct. It's water strategy, water security, and also solid waste. So those are our two primary focuses for this term.

[0:09:10] Trustee Stamford: We're doing it with a lens of service delivery and excellence, climate resilience and environmental focus, as well as social equity and governance excellence.

[0:09:25] Trustee Stamford: So we're using those four lenses to inform our strategic plan.

[0:09:29] Trustee Stamford: So it's a very basic document. I can send the link to it.

[0:09:33] Trustee Stamford: to it it's um it's certainly helping us provide that direction to staff that is required

[0:09:41] Trustee Stamford: um uh heading into regional district budget round two in february 5th

[0:09:49] Trustee Stamford: um for our area for the islands primarily for area f islands right now after round one

[0:09:57] Trustee Stamford: It's a 14% proposed increase to property tax.

[0:10:03] Trustee Stamford: We'd like to bring that down significantly.

[0:10:08] Trustee Stamford: Another, there's been a lot of activity, various different issues come up quite quickly at the regional district, as you can imagine.

[0:10:19] Trustee Stamford: One of them was in late November, a presentation was provided to the Sunshine Coast Regional District Board.

[0:10:28] Trustee Stamford: about the proposed dock management plan that was developed between the Shishalt Nation

[0:10:34] Trustee Stamford: and the provincial government.

[0:10:36] Trustee Stamford: This is an extension of the Pender Harbor dock management plan

[0:10:41] Trustee Stamford: and provides further direction as to how to best support the focus of the SWIA,

[0:10:52] Trustee Stamford: which is the lands and territory of the Shishalt Nation,

[0:10:56] Trustee Stamford: in terms of protecting their archaeological history as well as the environment

[0:11:05] Trustee Stamford: with an understanding of how to move forward with community and economics.

[0:11:12] Trustee Stamford: This dock management plan is quite important for the Sunshine Coast community.

[0:11:18] Trustee Stamford: It provides significant direction on what is permitted in the foreshore, in the inland waters.

[0:11:30] Trustee Stamford: It does impact Area B islands right now.

[0:11:35] Trustee Stamford: Now, since it comes into place, there are restrictions now that have impact on how the expansion or even the continuation of commercial moorage can occur along the coast.

[0:11:51] Trustee Stamford: So primary bringing this up to indicate that right now, this is just part of the SWIA, but it does have impact on our islanders.

[0:12:03] Trustee Stamford: And I've encouraged people if they do have specific questions to forward it to the provincial government, there's contact information, and they are open for comment until February 16, I think.

[0:12:16] Trustee Stamford: So we'll see how that all plays out. And it's an interesting document to see how they're using potential regulation to support their focus, which is archaeology and the environment in the area.

[0:12:38] Trustee Stamford: And finally, there has been some new information about the new Brighton Dock, as I've sort of introduced this subject to Trustee Bernardo, but also Chair Luckum is more than aware of the 10-year discussions that I've had and requests for help.

[0:13:00] Trustee Stamford: um last year the uh the local community group uh the community association for gambier presented

[0:13:08] Trustee Stamford: to the scrd about the possibility of the regional district adding new brighton to their nine

[0:13:16] Trustee Stamford: community docs that they already manage and um recently a couple of weeks ago the board returned

[0:13:25] Trustee Stamford: turned a letter to the community association

[0:13:28] Trustee Stamford: saying they're declining to consider that at this time

[0:13:33] Trustee Stamford: and they are supporting the concept

[0:13:36] Trustee Stamford: that this is part of a provincial responsibility

[0:13:40] Trustee Stamford: given that New Brighton Dock is part of Route 13,

[0:13:44] Trustee Stamford: which is a BC Ferries regulated route

[0:13:47] Trustee Stamford: and therefore there is certain responsibilities

[0:13:52] Trustee Stamford: with the government to maintain that route

[0:13:55] Trustee Stamford: and safe access to that route so with that in mind i've had some discussions with

[0:14:02] Trustee Stamford: um minister cullen um a minister of water lands and resource sustainability

[0:14:11] Trustee Stamford: not his exact minutes not the the right ministry exactly but because that's one of the complexities

[0:14:18] Trustee Stamford: of this situation is there is no one ministry that takes this um this issue and we are um his

[0:14:27] Trustee Stamford: staff are working on having a joint meeting with various ministries to see if there's a way forward

[0:14:32] Trustee Stamford: to support long-term management and sustainability of this critical piece of infrastructure i'm i'm

[0:14:41] Trustee Stamford: happy to take questions it's it's all up in the air right now um i'm hoping to see this meeting

[0:14:47] Trustee Stamford: happen within the next couple of weeks so i'll be able to update people as uh i have no idea what

[0:14:54] Trustee Stamford: the province is considering at this point um the bottom line is this dock is deteriorating there is

[0:15:00] Trustee Stamford: no funding available to to maintain it and it is the only access point for the southwest peninsula

[0:15:10] Trustee Stamford: insular that is open year round so um yeah if anybody has any questions or comments um i'm happy

[0:15:20] Trustee Stamford: provide detail go

[0:15:22] Trustee Bernardo (probable): ahead yeah i've got a question for you kate um at this upcoming meeting that um

[0:15:27] Trustee Bernardo (probable): you're hoping to have uh do you have any indication whether or not a representative

[0:15:32] Trustee Bernardo (probable): from bc ferries will be there that

[0:15:36] Trustee Stamford: would be the intent yes bc ferries is part of this conversation

[0:15:40] Trustee Stamford: all

[0:15:41] Trustee Bernardo (probable): right thanks okay

[0:15:45] Trustee Luckham: thank you very much uh director stanford um we'll move on to the agenda

[0:15:51] Trustee Luckham: delegations we don't have any uh requests today um the next section is public comments i do see

[0:15:58] Trustee Luckham: that there is one person in the attendees there and um i think that that person has the ability

[0:16:05] Trustee Luckham: to raise their hand if they wish to address the local trust committee today so i'll just

[0:16:11] Trustee Luckham: to pause for a moment and look for that if you're joining us electronically you can click on your

[0:16:16] Trustee Luckham: raise hand button at the bottom or if you're joining us by phone i think it's um pound or star

[0:16:24] Trustee Luckham: nine or six one or the other um not seeing a hand raised so assuming you're happy just to observe

[0:16:34] Trustee Luckham: so thank you very much for uh joining us and i'm going to continue on with the agenda

[0:16:40] Trustee Luckham: agenda. Section six is the minutes. It's hard to believe that I'm looking at the local trust

[0:16:47] Trustee Luckham: committee special meeting dated October the 31st. That seems like a long time ago last year,

[0:16:53] Trustee Luckham: but not all that long considering the holiday season and snow and all the rest of it.

[0:16:59] Trustee Luckham: But anyway, these minutes are here for adoption. I'll ask the trustees if they see any changes

[0:17:04] Trustee Luckham: as they need to make on the meeting minutes of october 31st all right i

[0:17:11] Trustee Stamford: i have a question of

[0:17:13] Trustee Stamford: follow-up rather than a clear um rather anything to do with the minutes can i ask that

[0:17:18] Trustee Luckham: be done in

[0:17:19] Trustee Luckham: the follow-up action list

[0:17:22] Trustee Stamford: sure it doesn't i don't think it's covered in there but anyway i'll i'll

[0:17:27] Trustee Stamford: ask it later okay

[0:17:28] Trustee Luckham: yeah let's just deal with the minutes at this moment so then i'll take it then

[0:17:32] Trustee Luckham: by general consent that the minutes be i

[0:17:35] Voice 11: have i have no question

[0:17:36] Trustee Luckham: yeah i'll take it by general

[0:17:38] Trustee Luckham: consent that the minutes of october the first be adopted as presented thank you for that the next

[0:17:44] Trustee Luckham: meeting um was a local trust committee meeting regular meeting of november the 21st also here

[0:17:50] Trustee Luckham: for adoption are there any changes to those minutes no okay so nothing there so then i'll

[0:18:00] Trustee Luckham: take it also that the minutes of november the 21st be adopted as presented by general consent

[0:18:07] Trustee Luckham: The next item on our agenda, not so much minutes, but reporting out, is resolution without meeting.

[0:18:14] Trustee Luckham: That's our opportunity to make administrative decisions primarily without actually conducting a meeting.

[0:18:22] Trustee Luckham: It doesn't allow for discussion or anything else.

[0:18:25] Trustee Luckham: But three items were advanced, changing the meeting time of November, determining not to hold public hearing on Bylaw 158.

[0:18:37] Trustee Luckham: that's the keats land use bylaw 2022 and there'll be some discussion about that a little later today

[0:18:44] Trustee Luckham: and to schedule a special electronic meeting for january the 9th and so those were the three items

[0:18:50] Trustee Luckham: there and that's there for information for public notice 6.4 advisory planning commission meeting

[0:18:57] Trustee Luckham: minutes nothing today and so indeed this now brings us to item 7.1 the follow-up action list

[0:19:06] Trustee Luckham: And maybe I'll just briefly turn to staff to see if there's anything new not included in this list of January the 19th.

[0:19:13] Trustee Luckham: Otherwise, we'll just go to questions from trustees.

[0:19:16] Planner McCargar: Nothing new.

[0:19:17] Trustee Luckham: Okay, thank you very much.

[0:19:19] Trustee Luckham: And so, Trustee Stamford, I think you had something there that I deferred from the meeting minutes.

[0:19:25] Trustee Luckham: So you go ahead with your question, then we'll go to Trustee Bernardo.

[0:19:29] Trustee Stamford: Okay, just a couple of things.

[0:19:30] Trustee Stamford: So from the minutes, there was just a mention I noticed in the minutes that we were considering a pamphlet to send out to Keats Islanders about the ongoing work with the foreshore protection project.

[0:19:44] Trustee Stamford: And I just wondered, I noted we didn't actually make a motion to advance that.

[0:19:49] Trustee Stamford: I just wondered if anything had been done in that regard.

[0:19:54] Planner McCargar: no as far as i was aware that was sort of discussed as an option but wasn't given

[0:20:00] Planner McCargar: specifically direction to staff and

[0:20:03] Trustee Stamford: then i have a question about

[0:20:08] Trustee Stamford: oh well if trustee bernardo i'll look for my next question okay just a comment

[0:20:14] Trustee Stamford: all

[0:20:16] Trustee Bernardo (probable): the things i'm

[0:20:17] Trustee Bernardo (probable): concerned about i think they're already on the agenda for discussion okay simply the the we're

[0:20:22] Trustee Bernardo (probable): we're going to be getting a verbal update

[0:20:23] Trustee Bernardo (probable): on the Keats Broadband Project

[0:20:26] Trustee Bernardo (probable): and it's probably best that we deal with that in turn.

[0:20:30] Trustee Luckham: Yep, absolutely.

[0:20:31] Trustee Luckham: Thank you.

[0:20:32] Trustee Luckham: So back to you, Trustee Sanford.

[0:20:34] Trustee Stamford: The only, in the follow-up action report,

[0:20:38] Trustee Stamford: there is a new Ministry of Transportation

[0:20:42] Trustee Stamford: and Infrastructure representative on Sunshine Coast.

[0:20:46] Trustee Stamford: They just started last week.

[0:20:48] Trustee Stamford: I did make a call out for the name

[0:20:51] Trustee Stamford: and contact information for will because we still need to set up a meeting with modi for island

[0:20:58] Trustee Stamford: issues specifically uh as soon as i get that um message or that information i'll forward it to

[0:21:05] Trustee Stamford: will for hopefully we'll be able to set up a meeting soon so that's all i wanted to say

[0:21:14] Trustee Luckham: Okay, very good then. So I'm going to then move on to applications and referrals. And 8.1 appears to be a referral from the Sunshine Coast Regional District, noting that this doesn't have our normal sort of cover sheet with it.

[0:21:39] Trustee Luckham: So, of course, I'm new to this LTC, relatively speaking, and so perhaps I'll just ask Planner McCargar, is this the intention that we, as we would normally just make a comment to the Sunshine Coast Regional District, whether or not our interests are affected, or is this different?

[0:22:01] Planner McCargar: Correct. That's my understanding. It's just a referral. There's some housekeeping amendments

[0:22:08] Planner McCargar: that are proposed for zoning bylaws and they are to provide measures to strengthen protection of

[0:22:15] Planner McCargar: ecologically sensitive areas including watercourses and shorelines within the SCRD. I did have a quick

[0:22:21] Planner McCargar: look at the proposed changes and it looks as though that the interests would be unaffected

[0:22:29] Planner McCargar: for islands trust all

[0:22:30] Trustee Luckham: right thank you so is that just an oversight that we don't have a cover sheet

[0:22:34] Trustee Luckham: for that that indicates that islands trust formality or

[0:22:39] Planner McCargar: yeah i think so i can look into

[0:22:41] Planner McCargar: that further with the ledge clerk but um i think it's probably just an oversight okay good then

[0:22:47] Trustee Luckham: so then um perhaps it's appropriate that the regional director uh might be able to offer some

[0:22:54] Trustee Luckham: a summary background on this particular report and then um the trustees can determine whether or not

[0:23:01] Trustee Luckham: our interests are affected or not and by motion we would advise the sunshine coast regional district

[0:23:07] Trustee Luckham: of that determination trustee stanford yeah

[0:23:12] Trustee Stamford: this although it's um it it's just housekeeping the

[0:23:18] Trustee Stamford: housekeeping was to align the the two um bylaws together um the work itself was done in the

[0:23:26] Trustee Stamford: previous term and it does actually align with the work that we did on gambier with recurring

[0:23:34] Trustee Stamford: area regulations and um and sensitive ecosystem protection um i'd like to point out that it

[0:23:42] Trustee Stamford: it actually makes it stronger uh on the mainland than what we have currently on gambier um primarily

[0:23:51] Trustee Stamford: around a five meter buffer with outside of the speed yeah um but it it is um it was significant

[0:24:00] Trustee Stamford: at the time but i kind of point out that um what was never an issue which i found very interesting

[0:24:07] Trustee Stamford: when the original riparian areas regulations were put in is the 15 foot or 15 meter setback from the

[0:24:17] Trustee Stamford: ocean was never an issue and I was quite surprised because it does impact a lot of people along the

[0:24:25] Trustee Stamford: coast but it does bring in the line with sort of what's become the standard setback from the ocean

[0:24:35] Trustee Stamford: in in the marine area but really all this is is to align the two bylaws together bylaw 722 is for

[0:24:43] Trustee Stamford: most of the sunshine coast and bylaw 337 is for the pender the north pender area towards egmont

[0:24:51] Trustee Stamford: so those are the only two reasons those are different so that's all i have to mention and i

[0:24:59] Trustee Stamford: I'd like to move that the Gambier Island Local Trust Committee

[0:25:06] Trustee Stamford: request staff to state to the SCRD

[0:25:13] Trustee Stamford: that the Gambier Local Trust Committee's interests

[0:25:18] Trustee Stamford: are not affected by these bylaw amendments.

[0:25:24] Trustee Luckham: Okay.

[0:25:24] Trustee Luckham: So maybe advise would be a better word.

[0:25:27] Trustee Luckham: Yeah.

[0:25:28] Trustee Luckham: um but uh before i maybe ask for seconding i'll just give trustee bernardo an opportunity to speak

[0:25:33] Trustee Luckham: to these bylaws and indicate whether or not he concurs with your motion and perhaps you could

[0:25:39] Trustee Luckham: second it over to you i

[0:25:41] Trustee Bernardo (probable): have nothing to add to uh what trustee stanford says and i second her motion

[0:25:44] Trustee Bernardo (probable): perfect

[0:25:45] Trustee Luckham: okay so it's moved and seconded through

[0:25:48] Planner McCargar: the chair i'm just wondering if we could add the

[0:25:51] Planner McCargar: bylaw numbers just so that the motion is quite clear i have them here if you need

[0:25:56] Planner McCargar: those

[0:25:57] Trustee Stamford: are 722.9 and 337.123 mitigation water course and shoreline protection amendments

[0:26:07] Trustee Luckham: sure so diane are you able to share that on the screen just for formality for members of the

[0:26:13] Trustee Luckham: public uh

[0:26:15] Voice 1: no i can't share it all

[0:26:19] Trustee Luckham: right so then are

[0:26:21] Voice 1: you able to read it out

[0:26:22] Trustee Luckham: read it out one more

[0:26:24] Trustee Luckham: time in its entirety. Thank you.

[0:26:25] Voice 1: The Gambia Ireland Local Trust Committee requests staff

[0:26:29] Voice 1: to advise the SCRD that the Gambia Ireland Local Trust Committee's interests are not affected by

[0:26:37] Voice 1: the bylaw amendments, bylaw numbers 722.9 and 337.123.

[0:26:47] Trustee Luckham: Excellent. Thank you. So that's your

[0:26:48] Trustee Luckham: intention, Trustee Stamford? Yes, it is. All right. So I'm going to call the vote. All those

[0:26:53] Trustee Luckham: in favor please raise your hands electronically that carries unanimously so uh thank you very

[0:27:00] Trustee Luckham: much and thank you uh marlis and uh reporter corbett for your assistance in that matter

[0:27:08] Trustee Luckham: local trust committee projects major minor projects before us here 9.1 is the gambria

[0:27:14] Trustee Luckham: island official community plan land use bylaw review we have a verbal update so i'll turn

[0:27:18] Trustee Luckham: And over to Planner McCargar for the update.

[0:27:23] Planner McCargar: I was hoping that Planner Zupanets could join us.

[0:27:27] Trustee Luckham: She's the one

[0:27:28] Planner McCargar: that's working on the file.

[0:27:29] Planner McCargar: If you'll just hold for one minute, I'll see if she's trying to sign on here.

[0:27:35] Trustee Luckham: Okay.

[0:27:36] Trustee Luckham: And perhaps we could go to minor projects if we need to wait for her to join us.

[0:27:58] Planner McCargar: She's signing on right now.

[0:28:00] Trustee Luckham: Okay, perfect.

[0:28:01] Trustee Luckham: Thank you.

[0:28:03] Trustee Bernardo (probable): By the way, while we're waiting for that,

[0:28:04] Trustee Bernardo (probable): Do we have a technical problem that's getting in the way of putting the agenda up on the screen when we get to the various items?

[0:28:12] Trustee Bernardo (probable): Because it would be convenient to be able to see the agenda items when we get to them.

[0:28:18] Trustee Luckham: Yeah, no, you're right.

[0:28:19] Trustee Luckham: I always print out the cover sheet myself for that very purpose.

[0:28:23] Trustee Luckham: Yeah.

[0:28:25] Trustee Luckham: But is there potential to have the agenda as we flow through it on the screen, even for members of the public, to benefit?

[0:28:34] Trustee Luckham: And in the meantime, I'll let you think about that.

[0:28:36] Trustee Luckham: And if that's possible, that'd be great. Otherwise, let's go to the major projects. Sonia Zupanek, so nice to see you. Thank you for joining us. And we are indeed on the major project. So a verbal update from you. Over to you.

[0:28:51] Voice 8: good morning thank you so i just wanted to let everybody know that i'm still actively working

[0:28:56] Voice 8: with engaging with the squamish nation staff on the ocp topic areas today's our last staff meeting

[0:29:03] Voice 8: this afternoon um and it's specific to archaeology and heritage protection so i will

[0:29:11] Voice 8: be compiling the final report for the nation's staff regarding what we've heard to date

[0:29:18] Voice 8: from them through our meetings as well as a comprehensive list of potential policy and

[0:29:23] Voice 8: regulatory options that they are helping me to rank in terms of prioritization whether they're

[0:29:29] Voice 8: high medium or low priorities to address those concerns that could then be translated to

[0:29:34] Voice 8: recommendations for the local trust committee so the march 26th meeting for the local trust

[0:29:41] Voice 8: committee would be the meeting at which i'm targeting a comprehensive report for you that

[0:29:46] Voice 8: That will include that list of prioritized actions that the nation's staff and their advisory committee would have endorsed.

[0:29:56] Voice 8: So there is an in-between step there where I will be presenting that to the.

[0:30:00] Voice 8: it's called SNAC, the Squamish Nation Advisory Committee, and hopefully having them endorse

[0:30:06] Voice 8: their staff's prioritization as well as comments back to the local trust committee.

[0:30:12] Voice 8: So that's the report date that I will be targeting for you. And we'll have a comprehensive discussion

[0:30:19] Voice 8: about policy options and your land use planning authority being firmly able to advance some of

[0:30:28] Voice 8: of these interests and concerns being addressed as part of the OCP project. So it's a pretty

[0:30:32] Voice 8: exciting next step. And that's when we can also discuss next steps around communication moving

[0:30:38] Voice 8: forward, how to prioritize your discussions internally as a local trust committee, as well

[0:30:46] Voice 8: as taking these back out to the community for broader communications. So yeah, if you have any

[0:30:54] Voice 8: questions about where i'm at with that today i can definitely address that but so far so good

[0:31:01] Trustee Luckham: excellent all right trustees do you have any questions for the planner zupanek uh trustee

[0:31:09] Trustee Luckham: stanford over to you more

[0:31:12] Trustee Stamford: than a comment than a question um i i appreciate the opportunity and

[0:31:17] Trustee Stamford: the time that planet zupanak has spent with myself and members of the community um outlining best

[0:31:26] Trustee Stamford: best ways of approaching Squamish Nation staff about this project and also the Reddit project

[0:31:36] Trustee Stamford: and how we can possibly coordinate these initiatives to the betterment of the island

[0:31:44] Trustee Stamford: community. So thank you very much.

[0:31:46] Voice 8: No problem. That's been a great learning exercise for

[0:31:50] Voice 8: everybody so it's been good to share

[0:31:52] Trustee Luckham: yeah

[0:31:53] Voice 8: trustee

[0:31:55] Trustee Luckham: bernardo uh

[0:32:00] Trustee Bernardo (probable): yes thank you um yeah i've got a

[0:32:02] Trustee Bernardo (probable): general uh question uh it's evident that uh reviewing you know uh the plan the community

[0:32:11] Trustee Bernardo (probable): plan here the ocp um has involved extensive discussions with squamish nation and has there

[0:32:19] Trustee Bernardo (probable): You know, and as you've just mentioned, you know, that's a learning exercise. Do we have a process inside on the staff side where, say, at the conclusion of this experience, this process where you've worked with Squamish Nation, the things that you've learned, you know, the pluses and minuses, the, you know, the things that worked out well in trying to develop a working relationship, the things that worked out not so well.

[0:32:46] Trustee Bernardo (probable): Do we have a process for debriefing you and so that the other planners get that practical information, that learning?

[0:32:55] Trustee Bernardo (probable): Because, I mean, you've learned a lot through this process.

[0:32:58] Trustee Bernardo (probable): I'm just wondering if we have an internal process for getting your learning and sharing it amongst the rest of the staff in terms of, like I said before, things that have worked or maybe not necessarily worked as well in terms of developing that relationship with Squamish Nation.

[0:33:13] Trustee Bernardo (probable): Thank you.

[0:33:14] Trustee Bernardo (probable): So

[0:33:16] Voice 8: the point of the regional planning team, I think, is to alleviate that burden that there's learning happening within one employee's expertise or area of interest, and then that's not transferable.

[0:33:28] Voice 8: So the whole point of the regional planning team is to make sure that this is firmly embedded and entrenched in our processes moving forward.

[0:33:35] Voice 8: So anybody that's providing the Gambier Local Trust Committee with advice moving forward about any of the projects within the territory of, in this case, the Squamish Nation specifically, should be infused with this approach of learning and understanding the baseline.

[0:33:53] Voice 8: line because it's it's not just gambier island we're we're focusing our interest of course in

[0:33:58] Voice 8: this particular case for gambier but this is directly related to keats it's directly related

[0:34:03] Voice 8: to um boyer passage um you know some of the other islands would still be of interest except they

[0:34:10] Voice 8: don't maybe have active land use planning projects on the go so we want to remind the elected

[0:34:15] Voice 8: officials at every state and stage that just because this is the gambier learning opportunity

[0:34:20] Voice 8: it's not separate from the other work and jurisdiction and authority you have for land

[0:34:26] Voice 8: use planning changes on the other islands and marine areas so we are documenting this process

[0:34:32] Voice 8: internally we are creating a bit of a regional planning team template moving forward to this

[0:34:42] Voice 8: is still pilot so we don't have you know necessarily success yet it all depends what

[0:34:48] Voice 8: what the local trust committee decides to do with the recommendations,

[0:34:50] Voice 8: then we can measure success.

[0:34:52] Voice 8: But for now, in terms of discussions with Squamish Nation, yes,

[0:34:56] Voice 8: we definitely have achieved a lot and they are excited and super keen to

[0:35:01] Voice 8: continue to work with us because they see that we're listening and we've

[0:35:06] Voice 8: heard them.

[0:35:06] Voice 8: But the next step is the challenging one is the political appetite to advance

[0:35:10] Voice 8: these into actual changes in policy and regulations.

[0:35:13] Voice 8: So that's when we can measure success.

[0:35:16] Trustee Bernardo (probable): Well, I understand that.

[0:35:17] Trustee Bernardo (probable): And I understand certainly your point that the political side trustees need to be briefed, informed, educated, frankly.

[0:35:26] Trustee Bernardo (probable): But I'm just wondering more along the informal lines about, you know, you know, there's always this risk that information gets inadvertently siloed.

[0:35:36] Trustee Bernardo (probable): And I'm just thinking, you know, informal seminars behind closed doors for planning staff.

[0:35:42] Trustee Bernardo (probable): Sonia's learned a bunch of stuff working on a certain project.

[0:35:44] Trustee Bernardo (probable): Somebody else may have learned a bunch of stuff working with a certain project, and I'm specifically talking about in relation to developing relationships with First Nations.

[0:35:55] Trustee Bernardo (probable): Given that reconciliation is a priority, I would hope that that kind of informal information sharing, you know, knowledge sharing, would be happening on a regular basis to better arm staff to sort of keep moving the process forward.

[0:36:11] Trustee Bernardo (probable): so

[0:36:11] Voice 8: uh

[0:36:12] Trustee Bernardo (probable): good luck with that i hope it keeps happening yeah

[0:36:16] Voice 8: we're excited about that part

[0:36:17] Voice 8: of our work because it's the human side of the work right it's not um a technical exercise it's

[0:36:22] Voice 8: really information sharing and making sure that we're all clear on how to move forward in a good

[0:36:27] Voice 8: way so it's it's a fantastic opportunity for the planners and we're we're embracing it but

[0:36:32] Voice 8: yeah it is still part of the early stages for us as well

[0:36:35] Trustee Bernardo (probable): thank you okay

[0:36:39] Voice 8: thanks so much i'll be um

[0:36:42] Voice 8: letting you know if there's any changes to our plan

[0:36:44] Voice 8: for the March meeting,

[0:36:45] Voice 8: but that will be the first opportunity

[0:36:47] Voice 8: that the community will have

[0:36:48] Voice 8: and the LTC will have a comprehensive report

[0:36:51] Voice 8: summarizing what we've done to date,

[0:36:52] Voice 8: what we've heard and recommendations for next steps.

[0:36:55] Voice 8: Thank you.

[0:36:57] Trustee Luckham: Okay, very good.

[0:36:58] Trustee Luckham: Thank you very much, Sonia.

[0:36:59] Trustee Luckham: And appreciate your work.

[0:37:01] Trustee Luckham: And just on Trustee Bernardo's question,

[0:37:04] Trustee Luckham: just note that the Senior Indigenous Relations Advisor,

[0:37:08] Trustee Luckham: I think it's, yeah, is the title there.

[0:37:11] Trustee Luckham: That position is hopefully to be filled soon.

[0:37:13] Trustee Luckham: And part of that role is to indeed share

[0:37:15] Trustee Luckham: all of this knowledge and information out

[0:37:18] Trustee Luckham: and build awareness in both staff and the political arena.

[0:37:23] Trustee Luckham: So that is definitely a focus on this work that Sonia,

[0:37:27] Trustee Luckham: you are in a very significant way contributing to.

[0:37:30] Trustee Luckham: So thank you very much.

[0:37:33] Trustee Luckham: And thank you to whoever managed

[0:37:34] Trustee Luckham: to get our agenda on the screen.

[0:37:36] Trustee Luckham: That's also terrific.

[0:37:37] Trustee Luckham: Terrific. And let us now go then to 9.2 minor project, Keats Island Marine General Zone

[0:37:44] Trustee Luckham: Amendment, a verbal update. Now, Marlis, I know that Stefan Cermak has been reviewing the

[0:37:54] Trustee Luckham: referral to the executive committee on this one. Is this what we're talking about here,

[0:37:59] Trustee Luckham: or is that later on?

[0:38:02] Planner McCargar: No, that would be a part of this project.

[0:38:04] Trustee Luckham: Okay. So then, just wanted to make sure I was on the right page. And so I believe Stefan has spoken with both of the trustees as well, and I'm presuming with yourself also. Is he likely to join us at all if there's any questions, or are we just going to rely upon you here today?

[0:38:22] Planner McCargar: I don't believe he's planning to attend, but yeah, I can hopefully answer any questions that you have.

[0:38:28] Planner McCargar: Sure.

[0:38:29] Trustee Luckham: And I think that probably Stefan summarized it reasonably well after the conversation that I had with him that, indeed, we want to try and advance this in as quick and smooth a process as possible. And it looks like we can meet the deadlines accordingly. And that if this LTC can make a decision today to request an analysis.

[0:38:49] Trustee Luckham: Point

[0:38:49] Trustee Bernardo (probable): of order. Point of order. The chair, I'm sorry about this, Peter, but as chair, you're reporting on a conversation you had outside of the framework of here. I thought we were going to hear from staff about their update on what this project is happening.

[0:39:04] Trustee Bernardo (probable): Sure.

[0:39:05] Trustee Luckham: I'm just introducing, letting you know what I've heard and setting out some, I'm going to lay out some suggestions that if this can be advanced in a good way, then it's up to you to do that. And so thank you, Trustee Bernardo. And indeed, let's go to planning staff for their advice on this topic.

[0:39:24] Trustee Luckham: Yeah,

[0:39:25] Planner McCargar: so I guess just a quick update. Referrals were sent out to First Nations and agencies on January 11th. And to date, we've heard back from Squamish Nation, who indicate they have no comments. Cowichan Tribes noted that they'll defer to communities closer to the referral area.

[0:39:43] Planner McCargar: and Musqueam Nation has responded that they need a minimum of 45 days to do an initial review.

[0:39:51] Planner McCargar: So those are the three out of 10 that we've heard back from. And there have been no referral

[0:39:57] Planner McCargar: responses received from any agencies or organizations at this time. There is a report

[0:40:02] Planner McCargar: going to executive committee for January 31st. And I think as you were alluding to, it's possible

[0:40:10] Planner McCargar: that the executive committee could give conditional approval if the LTC would like

[0:40:17] Planner McCargar: to request that staff do an assessment to ensure the bylaw is not contrary to the OCP or policy

[0:40:23] Planner McCargar: statement. If the LTC is interested in that option, staff have drafted some resolution wording that we

[0:40:32] Planner McCargar: could look at. Another option is that the LTC can just wait and see what EC decides and then

[0:40:39] Planner McCargar: potentially would be scheduling a special meeting to discuss what they hear back from

[0:40:44] Planner McCargar: executive committee. So if there's any specific questions, I can answer those now. I'm assuming

[0:40:51] Planner McCargar: that everyone has read the report that's going to EC.

[0:40:57] Trustee Luckham: And so did you say you had some recommended

[0:41:01] Trustee Luckham: wording for a motion for this?

[0:41:04] Planner McCargar: Yeah, if the LTC would like to go with that option,

[0:41:08] Planner McCargar: then it would be a resolution that requests that staff review the OCP and ensure that this bylaw

[0:41:15] Planner McCargar: is not contrary to or at variance with the OCP and also with the policy statement.

[0:41:22] Trustee Luckham: Thank you for that. Okay. Trustee Bernardo, over to you.

[0:41:30] Trustee Bernardo (probable): Thank you for that, Marlis. I personally am in need of kind of a fuller explanation of what this

[0:41:36] Trustee Bernardo (probable): proposal is that's coming from, it's not clear to me whether it's coming from staff or EC,

[0:41:42] Trustee Bernardo (probable): about looking into the whether or not

[0:41:45] Voice 11: this

[0:41:46] Trustee Bernardo (probable): amendment contradicts the OCP or not or the

[0:41:52] Trustee Bernardo (probable): trust policy statement I'm a little confused about it and I want to be clear I mean I have

[0:41:57] Trustee Bernardo (probable): not seen the report that's gone to EC I did have a telephone conversation from Stefan where he

[0:42:06] Trustee Bernardo (probable): he explained that reviewing consistency at the OCP may have been an issue or might be an issue

[0:42:15] Trustee Bernardo (probable): for the executive committee. And I'm struggling, still struggling to figure out what that even

[0:42:20] Trustee Bernardo (probable): means, actually, notwithstanding we had a fairly lengthy conversation about it.

[0:42:26] Trustee Bernardo (probable): So, one, I'm going to need a fuller explanation of exactly what we're talking about here when

[0:42:33] Trustee Bernardo (probable): When we're talking about doing work to examine whether or not the proposed change to the bylaw to enable broadband somehow violates OCP.

[0:42:43] Trustee Bernardo (probable): And one of the things I'm struggling with is that at the last meeting, and I believe the meeting before that, staff told us that you didn't believe it was in contradiction to the OCP.

[0:43:01] Trustee Bernardo (probable): and that's why we didn't have to have a public hearing with respect to this and why we were

[0:43:06] Trustee Bernardo (probable): able to waive it now uh i may have misunderstood that if so please clarify it but my understanding

[0:43:14] Trustee Bernardo (probable): was that staff had already drawn the conclusion that there's nothing about this bylaw that

[0:43:19] Trustee Bernardo (probable): contradicted the ocp that's one question uh and then as indicated before i'd like you to

[0:43:28] Trustee Bernardo (probable): explain a bit more about this process of assessment you're talking about how long it's

[0:43:35] Trustee Bernardo (probable): going to take and in relation to that whether or not staff has had any communications recently with

[0:43:41] Trustee Bernardo (probable): connected coast about what their actual practical deadline is because that's been a that's been

[0:43:48] Trustee Bernardo (probable): floating over this whole debate or the ltc i mean we've been coping with a kind of an information

[0:43:53] Trustee Bernardo (probable): deficit i mean on the other hand i mean there's this urgency to get this project going but then

[0:43:58] Trustee Bernardo (probable): And then we also have this information deficit.

[0:44:00] Trustee Bernardo (probable): So do we actually have clear information from Connected Coast as to when the bylaw needs to be changed, they can deliver the broadband?

[0:44:10] Trustee Bernardo (probable): So that's another question that's in there.

[0:44:11] Trustee Bernardo (probable): I've piled on a lot of things, so I should probably give you a chance to respond.

[0:44:15] Trustee Bernardo (probable): Thanks.

[0:44:17] Planner McCargar: Yeah, so in regards to the OCP question, there's been no formal analysis done.

[0:44:23] Planner McCargar: So typically, staff would do a formal analysis of the OCP and of the policy statement to ensure that there's nothing contrary or at variance to, and would provide a staff report that would go back to the LTC, and the LTC would look at specifically what had been done, what had been examined.

[0:44:44] Planner McCargar: And that then is sent to the executive committee so that they can make their decision to give approval to a bylaw. None of that was done. So the LTC was instructed staff to not do any analysis and to just proceed forward with making the amendment.

[0:45:04] Planner McCargar: amendment, I did do a very quick analysis of the OCP, nothing written, just to make sure that we

[0:45:14] Planner McCargar: were legally able to not hold a public hearing and that we weren't doing anything illegal in that

[0:45:20] Planner McCargar: sense. But I haven't done a formal analysis at all. So there's just those two major pieces that

[0:45:29] Planner McCargar: are missing from this that the EC typically needs in order to make their decision. And because we're

[0:45:36] Planner McCargar: going off process here, I don't know what will happen at EC if we just, you know, the report's

[0:45:43] Planner McCargar: been written, these pieces haven't been done. I don't know what they will decide.

[0:45:48] Voice 5: Sure. Yeah. I

[0:45:49] Voice 5: understand. That's for EC to figure out.

[0:45:51] Planner McCargar: That's for EC to figure out. As an option.

[0:45:54] Trustee Bernardo (probable): How long will the formal process of developing that, so essentially give EC comfort, basically, how long will that take just practically for you to do the formal process, prepare that report, which presumably would come to the LTC first and then go to EC?

[0:46:16] Trustee Bernardo (probable): see i'm not sure but anyway you tell me actually because obviously my concern as it has been from

[0:46:21] Trustee Bernardo (probable): the beginning this thing is just to move this process along and i don't object to um doing

[0:46:27] Trustee Bernardo (probable): things to uh tidy up the process as much as possible so that it can conform to normal

[0:46:33] Trustee Bernardo (probable): practice as much as possible provided that we don't end up tripping over deadlines that screw

[0:46:39] Trustee Bernardo (probable): us up basically that's where i'm at so that's why i keep asking about how long would you think it

[0:46:43] Trustee Bernardo (probable): it would take to get that just to clear off that bit of housekeeping so

[0:46:50] Planner McCargar: I think that's partly why

[0:46:52] Planner McCargar: Stefan has suggested this alternative option which we don't know for sure you know as we can't

[0:46:59] Planner McCargar: predict what EC is going to do but an alternative option to consider would be that today the LTC

[0:47:06] Planner McCargar: passes a resolution asking staff to do those two missing pieces of work and then that may offer the

[0:47:13] Planner McCargar: the EC, the option to, on the 31st, give conditional approval.

[0:47:19] Planner McCargar: So their approval would be given as long as those pieces of work are done.

[0:47:23] Planner McCargar: So then that would mean that they wouldn't have to go back to the EC.

[0:47:27] Voice 5: Understood.

[0:47:27] Planner McCargar: I don't know if that, like, this is all kind of hypothetical

[0:47:31] Planner McCargar: because this hasn't been done before.

[0:47:33] Planner McCargar: So we can't

[0:47:34] Trustee Bernardo (probable): say with any certainty.

[0:47:35] Trustee Bernardo (probable): I understand.

[0:47:36] Trustee Bernardo (probable): Nobody's going to hold you to, you know,

[0:47:38] Trustee Bernardo (probable): that it's not a deliverable that staff has any control over.

[0:47:44] Trustee Bernardo (probable): It's just that's not it. The staff does the does the heavy lifting of the analysis.

[0:47:49] Trustee Bernardo (probable): And then, frankly, the politicians make their decisions in our usual confused way.

[0:47:57] Trustee Bernardo (probable): So I just want to know how long it would take you to get these pieces together.

[0:48:02] Planner McCargar: I think it

[0:48:03] Planner McCargar: would you know, it's not a huge amount of work. So I think that it would be one to two weeks.

[0:48:09] Planner McCargar: weeks

[0:48:10] Trustee Bernardo (probable): okay that sounds great and what about um uh do we know anything connected coast about what

[0:48:17] Trustee Bernardo (probable): their timing is any further information the last

[0:48:20] Planner McCargar: aside from that end of march deadline

[0:48:22] Planner McCargar: um we don't have any other information from them uh

[0:48:29] Trustee Bernardo (probable): if it takes you a week or so to do this bit of

[0:48:32] Trustee Bernardo (probable): housekeeping and then i confess i'm not entirely clear about what would happen to it like the

[0:48:37] Trustee Bernardo (probable): various stations of the cross it has to meet before it becomes official and all

[0:48:41] Trustee Bernardo (probable): But is staff able to say that if we follow through with this alternative proposal that we're being asked to consider, that is staff confident that we'll be able to have this whole thing tidied up and the bylaw changed by the end of March?

[0:48:59] Planner McCargar: Yeah, I think that we could still work within that timeline.

[0:49:02] Trustee Bernardo (probable): All right. Okay. That's actually the key thing I needed to know. I appreciate that on that basis.

[0:49:09] Trustee Bernardo (probable): perhaps we could you know I see trustee Stanford has a question but after you've done with her

[0:49:14] Trustee Bernardo (probable): questions perhaps you could put the proposed path forward up on the screen because I haven't seen it

[0:49:20] Trustee Bernardo (probable): yet and we could just go through the text see what it says and deal with it thank you

[0:49:28] Trustee Stamford: trustee

[0:49:29] Trustee Stamford: Stanford yeah I had a similar question that our priority is to get this done by the end of March

[0:49:36] Trustee Stamford: which is the last piece of information that Connect the Coast gave us.

[0:49:40] Trustee Stamford: I haven't seen any further movement in the area from Connect the Coast

[0:49:46] Trustee Stamford: other than some staking notices on the mainland.

[0:49:50] Trustee Stamford: So given their original timeline, I think this would be once I see the motion

[0:49:59] Trustee Stamford: and again, I have also not read the EC report.

[0:50:04] Trustee Stamford: It's not something I usually do.

[0:50:05] Trustee Stamford: So that this is a demonstration of recognizing there is a process.

[0:50:13] Trustee Stamford: We are trying to move ahead as quickly as possible to meet this deadline.

[0:50:20] Trustee Stamford: And if staff feel that they can meet this deadline, I think it's a move to do just the

[0:50:28] Trustee Stamford: basic homework to demonstrate that we do um find the process is the important part as well so i

[0:50:38] Trustee Stamford: think it's a it's a good move but i would like to see the motion as soon as possible so i guess

[0:50:46] Planner McCargar: i'll just add one since um you haven't reviewed the report the recommendations in the report that

[0:50:53] Planner McCargar: went to ec is that ec returned the bylaw to the gambier local trust committee to complete these

[0:51:01] Planner McCargar: pieces of work yeah and so that would extend the timeline a little bit um in that the bylaw would

[0:51:08] Planner McCargar: go back we would probably need to schedule a special meeting you would need to direct staff

[0:51:13] Planner McCargar: to to do these missing pieces of work those would get done and then the bylaw would go back to ec

[0:51:19] Planner McCargar: and this option two that staff are proposing is that the ec may be able to do a conditional

[0:51:27] Planner McCargar: approval at their January 31st meeting if the LTC today directs staff to do

[0:51:34] Planner McCargar: these pieces of work. Right. So

[0:51:36] Planner McCargar: it could shorten the timeline a little bit if we

[0:51:39] Planner McCargar: we get that done today. So I can share that screen here. Can you see those

[0:52:00] Planner McCargar: resolutions up there?

[0:52:04] Trustee Bernardo (probable): It's quite large. I can only see part of it. It needs to

[0:52:10] Trustee Bernardo (probable): a little smaller i think you

[0:52:13] Trustee Luckham: can scroll your um view of the participants off to the right hand

[0:52:18] Trustee Luckham: side as well on your screen right

[0:52:21] Voice 7: right okay okay there we go well

[0:53:01] Voice 5: it all looks very straightforward

[0:53:03] Voice 5: sorry trustee sam had her hand up sorry charlotte

[0:53:08] Trustee Luckham: can i speak yes please trustee stanford

[0:53:10] Trustee Luckham: I

[0:53:12] Trustee Stamford: would uh I would like a date um and that this work be um provided by and I'm just not sure what

[0:53:20] Trustee Stamford: the best date would be um is it for our next meeting um because I understand and that this

[0:53:29] Trustee Stamford: motion is to present intent to EC um but I would like to ensure that this is done within the

[0:53:37] Trustee Stamford: deadline that we understand connect the coast is is requesting i

[0:53:43] Planner McCargar: think it will have to be done

[0:53:44] Planner McCargar: before the next meeting and it would likely involve a special meeting where staff will

[0:53:49] Planner McCargar: present a staff report that outlines the work that's been done and if if it did receive

[0:53:56] Planner McCargar: conditional approval then likely at that special meeting um the if the trustees are satisfied with

[0:54:03] Planner McCargar: the work that was done and the analysis then they could do final adoption at that special meeting

[0:54:12] Trustee Stamford: So I would like to add to this,

[0:54:17] Trustee Stamford: that C, a special meeting be convened based on the report

[0:54:27] Trustee Stamford: or to present the report of the findings prior to,

[0:54:33] Trustee Stamford: is it March 26th is our next meeting?

[0:54:44] Trustee Bernardo (probable): I'm going to suggest that we provide

[0:54:49] Trustee Bernardo (probable): that the special meeting be convened

[0:54:50] Trustee Bernardo (probable): by no later than the end of February.

[0:54:55] Voice 11: Okay.

[0:55:01] Trustee Luckham: So I would like to make a remark before you move.

[0:55:05] Trustee Luckham: Well,

[0:55:06] Trustee Bernardo (probable): I think we let's wait till we get the text of this. It says a special meeting be

[0:55:09] Trustee Bernardo (probable): convened by no later than the end of February 2024. I presume, Trustee Stanford, you mean for

[0:55:17] Trustee Bernardo (probable): the LTC to review the findings, to review staff's findings. Yeah. Assessments. Right.

[0:55:30] Trustee Bernardo (probable): That will do

[0:55:30] Trustee Bernardo (probable): it yeah

[0:55:31] Voice 11: and

[0:55:34] Trustee Bernardo (probable): when we say provide provide to whom uh is it to ltc and ec or is it just simply to ltc

[0:55:42] Trustee Bernardo (probable): and then after we approve it it would just go through the normal uh channels yeah it's my

[0:55:50] Planner McCargar: understanding that it's typically provided to the ltc and then that's that's how i read it yeah

[0:55:56] Trustee Bernardo (probable): uh in that case i think a and b just out of i guess i'm being picky but uh that's news uh

[0:56:02] Trustee Bernardo (probable): Maybe A and B should say, provide an evidence-based assessment to the LTC to determine whether, et cetera, et cetera, and maybe do that for both.

[0:56:20] Trustee Bernardo (probable): And at C, where it says review staff analysis, I would prefer it would say the staff assessments referred above or referenced above.

[0:56:33] Trustee Bernardo (probable): of and that way we've framed a deadline by which those things have to be done i.e the meeting

[0:56:44] Trustee Bernardo (probable): whatever meeting we have in february to hear them does that work trustee sanford yep that's fine

[0:56:50] Trustee Stamford: and

[0:56:56] Trustee Bernardo (probable): since i'm yakking away here uh yeah i think i could easily support this uh because on the

[0:57:02] Trustee Bernardo (probable): understanding of what we just heard from uh planner mccarter which is uh it shouldn't be too hard for

[0:57:09] Trustee Bernardo (probable): it for staff to come up with this within that timeline and staff does not anticipate that

[0:57:15] Trustee Bernardo (probable): following these steps would interfere with the ability our ability to change the bylaw in

[0:57:23] Trustee Bernardo (probable): sufficient time to suit connected coasts construction purposes so on that basis that

[0:57:30] Trustee Bernardo (probable): it's not going to interfere with the delivery of the broadband i'd be prepared to support this

[0:57:35] Trustee Bernardo (probable): motion but i i don't know if trustee stanford whether she's fine with this motion as it is and

[0:57:46] Trustee Bernardo (probable): whether she has any further comments of

[0:57:47] Trustee Stamford: course i'm fine i

[0:57:49] Trustee Stamford: just i just thought he uh chair luckham had

[0:57:52] Trustee Stamford: something to add so i was waiting right

[0:57:54] Voice 5: right sorry right

[0:57:57] Trustee Luckham: well thank you then i'll take it that

[0:57:59] Trustee Luckham: the ltc would like to hear here from the chair um with respect to this i did attempt at my

[0:58:05] Trustee Luckham: introduction to summarize some of this information but we're here now and that's all fine

[0:58:12] Trustee Luckham: In my conversation with the Director of Regional Planning Services, it was, I have asked the question as to whether or not that given that if this assessment is concluded and presented to the trustees prior to a meeting,

[0:58:33] Trustee Luckham: that if the trustees determine that it is satisfactory and there's no controversy

[0:58:40] Trustee Luckham: associated with it, and that there is not a requirement for discussion by the LTC of the

[0:58:48] Trustee Luckham: content of it, that this could also be done by RWN. He did indicate that he thought that that

[0:58:55] Trustee Luckham: That was a good possibility if everything is ideal.

[0:59:00] Trustee Luckham: And so I think you might want to consider that rather than holding a special meeting

[0:59:07] Trustee Luckham: if it's not necessary, because, of course, the meeting would then be some form of deliberation

[0:59:13] Trustee Luckham: on the content that there's some reason for discussion, and then it would advance.

[0:59:17] Trustee Luckham: And it may end up that that turns out to be that way anyway.

[0:59:20] Trustee Luckham: Anyway, I'd also just note that also in that conversation with the director, he, you know, one of the whole dilemmas here is that the company that's involved in this work, I don't actually think has done their due diligence in this process.

[0:59:37] Trustee Luckham: and we are guessing about things like deadlines.

[0:59:40] Trustee Luckham: However, the director had reached out to them

[0:59:42] Trustee Luckham: to determine what the deadline looked more like.

[0:59:46] Trustee Luckham: And the applicant or the non-applicant had indicated

[0:59:52] Trustee Luckham: that as long as the LTC has provided third reading

[0:59:56] Trustee Luckham: prior to them advancing their work.

[1:00:00] Trustee Luckham: that would be a strong indication to them that that they would proceed and so there was a big

[1:00:08] Trustee Luckham: so there's some comfort with the service provider that we've already given third reading and that

[1:00:15] Trustee Luckham: is helpful in their process but certainly we need to conclude this and it may be possible to do this

[1:00:21] Trustee Luckham: by RWM with adequate time just want to share that with you and so if you are happy with these

[1:00:27] Trustee Luckham: motions that are before you or wish to make an amendment to ask staff to indeed bring this these

[1:00:34] Trustee Luckham: documents to us by rwm then that would be your call and uh i'll turn it back to you trustee

[1:00:40] Trustee Luckham: bernardo you have something

[1:00:41] Voice 6: um yeah um i

[1:00:46] Trustee Bernardo (probable): don't know what to make of that sort of reading remark

[1:00:48] Trustee Bernardo (probable): uh i'm not sure i'd want to put a tremendous amount of weight on it i don't know how to

[1:00:52] Trustee Bernardo (probable): to interpret that. With respect to the distinction between whether or not we have a special meeting

[1:01:01] Trustee Bernardo (probable): or an RWM, Peter, your point is well taken. I mean, if we don't need to have a special meeting

[1:01:07] Trustee Bernardo (probable): and the result of the analysis is everything's fine, yeah, RWM probably does make sense. But

[1:01:16] Trustee Bernardo (probable): I don't think that's something that we can necessarily anticipate with the resolution.

[1:01:21] Trustee Bernardo (probable): resolution uh you know we do an awful lot of this stuff of these incredible formalities

[1:01:28] Trustee Bernardo (probable): sometimes they're necessary sometimes they're not i i would like to leave uh maybe um see we

[1:01:37] Trustee Bernardo (probable): would change special meeting to a special meeting or our wm be convened by no later than blah blah

[1:01:45] Trustee Bernardo (probable): blah and we just leave it to staff's discretion as to whether it believes that it just

[1:01:53] Trustee Bernardo (probable): basically it's understood that if there's a wrinkle that has to be worked out, we're going

[1:01:57] Trustee Bernardo (probable): to have a special meeting. If it turns out as we anticipate and as we frankly have been assured

[1:02:02] Trustee Bernardo (probable): that there aren't going to be really any problems in the OCP review or in the policy statement

[1:02:07] Trustee Bernardo (probable): review, well then, of course, an RDWM would be the more efficient way. So I'd like to leave it

[1:02:12] Trustee Bernardo (probable): to staff's discretion to decide between the two of them if that makes sense to other people.

[1:02:18] Trustee Bernardo (probable): Well,

[1:02:19] Trustee Luckham: that is all that's necessary there is to add that option in there so that staff can indeed

[1:02:24] Trustee Luckham: make that decision. But I just want to be sure for certainty here, and Marla, if you can correct me

[1:02:31] Trustee Luckham: if I'm wrong, we have not been assured that this complies with the policy statement because the

[1:02:40] Trustee Luckham: analysis has not been done. And that was stated quite clearly at the last meeting. And the reason

[1:02:47] Trustee Luckham: that we're being asked to do this is because we do need that need that certainty so um i don't

[1:02:53] Trustee Luckham: anticipate a problem but we do absolutely need to turn our minds to it so if somebody wants to

[1:02:57] Trustee Luckham: make the motion uh that would be fantastic so moved well i think we have to read it out i'm sorry

[1:03:08] Trustee Stamford: the gambier island local trust committee requests staff to a provide an evidence-based assessment

[1:03:14] Trustee Stamford: assessment to the LTC to determine whether bylaw number 158 cited as Keats Island land use bylaw

[1:03:19] Trustee Stamford: 2002 amendment number 1 2023 is contrary or at variance with Keats Island official community

[1:03:26] Trustee Stamford: plan bylaw number 77. B, provide an evidence-based assessment to the LTC by way of submitting an

[1:03:34] Trustee Stamford: evaluated and completed policy statement checklist whether Gambier Island local trust

[1:03:39] Trustee Stamford: committee bylaw number 158 cited as keats island land use bylaw 2002 amendment number 1 2023 is

[1:03:46] Trustee Stamford: contrary or at variance with the policy statement and c a special meeting or rwm be convened by no

[1:03:56] Trustee Stamford: later than the end of february 2024 for the ltc to review the staff assessments referenced above

[1:04:02] Trustee Stamford: So

[1:04:05] Voice 6: I second the motion.

[1:04:09] Trustee Luckham: Okay, that's great.

[1:04:10] Trustee Luckham: So seconded by Trustee Bernardo.

[1:04:14] Trustee Luckham: I'm just going to ask staff a clarity.

[1:04:16] Trustee Luckham: I did suggest that those reports be circulated to the LTC prior at the point that they're completed.

[1:04:24] Trustee Luckham: I'm assuming that that would happen in due course.

[1:04:29] Trustee Luckham: Thank you.

[1:04:30] Trustee Luckham: Okay.

[1:04:31] Trustee Luckham: So is there any further discussion on the motion?

[1:04:33] Trustee Stamford: No.

[1:04:34] Trustee Stamford: Nope.

[1:04:35] Trustee Luckham: Then I'll call for the vote. All those in favor? Aye.

[1:04:38] Trustee Luckham: Any opposed? None opposed. That

[1:04:41] Trustee Luckham: carries. Brilliant.

[1:04:44] Trustee Luckham: All right. Anything further on the minor projects, Keats Island General Zone

[1:04:49] Trustee Luckham: Amendment? None. All right. So we have a letter here from British Columbia Regional Operations

[1:04:59] Trustee Luckham: regarding Sunshine Coast Forest Landscape Plan

[1:05:02] Trustee Luckham: public engagement.

[1:05:05] Trustee Luckham: Who's going to speak to that?

[1:05:07] Trustee Luckham: Or we just take it in the context it's provided?

[1:05:10] Trustee Luckham: And are there any questions or comments?

[1:05:16] Trustee Luckham: We receive it for information otherwise.

[1:05:18] Trustee Luckham: Trustee Stanford.

[1:05:20] Trustee Stamford: Just more of a comment.

[1:05:21] Trustee Stamford: I know this is important.

[1:05:25] Trustee Stamford: There's so many requests for comments

[1:05:29] Trustee Stamford: and it's always a challenge just to know

[1:05:33] Trustee Stamford: whether anything makes a difference or not.

[1:05:36] Trustee Stamford: There have been certain reviews done for West House Sound

[1:05:40] Trustee Stamford: and I know the Gambier Island Conservancy

[1:05:44] Trustee Stamford: is commenting on this.

[1:05:47] Trustee Stamford: So Gambier Island having a larger possibility of forestry

[1:05:53] Trustee Stamford: on the internal public areas.

[1:06:02] Trustee Luckham: Okay. So that's just, we'll just receive this information then. I'm going to continue on.

[1:06:09] Trustee Luckham: I just actually, I failed to just advise you to make sure that you're fully aware

[1:06:14] Trustee Luckham: that on the minor project, the staff report to executive committee is on the website,

[1:06:21] Trustee Luckham: on the executive committee meetings schedule, which is posted for this Wednesday. So if you

[1:06:30] Trustee Luckham: you want to read the report um it is it is there it's been there since i think friday thank you

[1:06:36] Trustee Luckham: yeah um so let's go to reports here now um looking at trust conservancy none today

[1:06:43] Trustee Luckham: uh um although on i'll just note that on wednesday the island trust conservancy and

[1:06:50] Trustee Luckham: the executive committee are holding their liaison meeting i met with uh rita risa smith on friday to

[1:06:58] Trustee Luckham: discuss that and that's looking forward to that applications report is here um that's in your

[1:07:04] Trustee Luckham: agenda um i'll just ask staff are there any changes to those the application report um otherwise we'll

[1:07:11] Trustee Luckham: just go for questions trustees do you have any questions on the applications i see trustee

[1:07:15] Trustee Luckham: Stanford yes

[1:07:18] Trustee Stamford: thank you chair um I'm looking at um I think it's GMDP 2023 yes um I'm assuming this

[1:07:35] Trustee Stamford: is coming to trust or the local trust committee at our next meeting uh March 26th is that the

[1:07:42] Trustee Stamford: the intention because it said um hopefully coming to this meeting and um i know that neighbors were

[1:07:52] Trustee Stamford: sent a letter um and it did take me a little while to figure out what they were talking about

[1:07:59] Trustee Stamford: so um i guess my comment is if possible that anytime any correspondence sent to

[1:08:07] Trustee Stamford: to the community that maybe the trustees are copied on it because I had to sort of track down

[1:08:13] Trustee Stamford: what the they were talking about and then also other neighbors got involved and didn't know why

[1:08:21] Trustee Stamford: they weren't being um communicated to and it just became a little bit bigger an issue of course

[1:08:29] Trustee Stamford: Facebook gets involved and um it's not a big deal I managed to find out what was going on pretty

[1:08:35] Trustee Stamford: quick but um i'm not sure what the implications are as if if trustees could be just copied on

[1:08:42] Trustee Stamford: any kind of correspondence that goes out to community through

[1:08:50] Planner McCargar: the chair i just had a quick

[1:08:51] Planner McCargar: update from the planner who's working on that file and i guess there was an issue with the

[1:08:56] Planner McCargar: wrapper and so they had to pull it from this agenda but i think the intention is for it to be

[1:09:00] Planner McCargar: on the next agenda okay

[1:09:04] Trustee Stamford: and a response to comment about getting copies of correspondence

[1:09:09] Trustee Stamford: correspondence yeah

[1:09:10] Planner McCargar: I um if it's sent directly to the planner is this what the case was

[1:09:18] Planner McCargar: oh no they

[1:09:19] Trustee Stamford: they were what it was was neighbors were um sent correspondence about this um this

[1:09:27] Trustee Stamford: permit application I think it's the variance part which is further down in the applications um

[1:09:35] Trustee Stamford: and then it somehow got onto Facebook, and we need to know more about this, and it kind of

[1:09:41] Trustee Stamford: blew up from there, and I didn't know what the original correspondence was, so I had to sort of

[1:09:48] Trustee Stamford: dig down and find out who got it, what it was, and, you know, specifically what, to sort of

[1:09:57] Trustee Stamford: corral the information before um people got um sort of overexcited about what was going on

[1:10:04] Trustee Stamford: so if i can get if trustees can get a copy of any kind of group correspondence that goes out

[1:10:12] Trustee Stamford: and then we know what's happening um at the same time and we have the same information

[1:10:18] Trustee Stamford: so we know how to respond it's just a suggestion i i haven't had this issue before with uh local

[1:10:26] Trustee Stamford: neighbors being informed about um a variance or a dp but this seemed to hit a few red flags for

[1:10:35] Trustee Stamford: people

[1:10:35] Planner McCargar: okay it sounds like it was the notification that was sent out yeah neighbors the statutory

[1:10:41] Planner McCargar: so i think typically the ltc is copied on that but i we can look into it and

[1:10:46] Planner McCargar: perhaps it was yeah

[1:10:47] Planner McCargar: i'm usually

[1:10:48] Trustee Stamford: copied about a week ahead of time or two weeks ahead of time to do the statutory notice

[1:10:53] Trustee Stamford: but I guess this was intended to come out at this meeting

[1:10:57] Trustee Stamford: and I never got a statutory notice on this to post.

[1:11:03] Trustee Luckham: There's some background noise there,

[1:11:05] Trustee Luckham: I'm not sure where that's coming from.

[1:11:11] Trustee Luckham: All right, Trustee Bernardo,

[1:11:13] Trustee Luckham: you have a question on applications?

[1:11:19] Voice 6: Yeah, I'm just addressing Trustee

[1:11:23] Trustee Bernardo (probable): Sanford's point

[1:11:24] Trustee Bernardo (probable): about process here.

[1:11:25] Trustee Bernardo (probable): uh i'm wondering if it's the solution here is as easy as simply bccing you know blind copying the

[1:11:34] Trustee Bernardo (probable): trustees uh when one of these notices goes out to the public so that we get it in real time not

[1:11:40] Trustee Bernardo (probable): just part of the agenda package would that work i

[1:11:49] Planner McCargar: think that typically the trustees are cc'd on

[1:11:52] Planner McCargar: this so i can look further into that um i'm not sure what happened in this yeah

[1:11:57] Trustee Stamford: it doesn't i don't

[1:11:58] Trustee Stamford: think it does happen not on neighbor notices no okay and

[1:12:03] Trustee Bernardo (probable): i guess this question is actually

[1:12:05] Trustee Bernardo (probable): for trustee stamford would that work the idea that um when these statutory notices go out that

[1:12:11] Trustee Bernardo (probable): um because it's a formal notice that you know the uh trustee be included uh as recipients

[1:12:21] Trustee Bernardo (probable): to the correspondence just so just just let them keep on track of these things and then you know

[1:12:25] Trustee Bernardo (probable): we can deal with it if necessary when we have our next meeting it can be part of the usual

[1:12:32] Trustee Bernardo (probable): reporting process but we'll we'll have had a heads up ahead of time uh yeah

[1:12:37] Trustee Stamford: and and just as i saw in

[1:12:39] Trustee Stamford: the chat there i because these are sent out formally they're sent out on the mail so it is

[1:12:44] Trustee Stamford: something that is automatically you know we get attached to that but if there is a process where

[1:12:51] Trustee Stamford: where we can be emailed it.

[1:12:53] Trustee Stamford: Anyway, I'll leave that up to staff to figure out.

[1:12:55] Trustee Stamford: It hasn't happened before,

[1:12:57] Trustee Stamford: but it did catch me unawares this time

[1:13:01] Trustee Stamford: and caused a bit of kerfuffle that was unnecessary, so.

[1:13:12] Trustee Luckham: Okay, anything further on the applications file?

[1:13:17] Trustee Luckham: Then I'll continue on.

[1:13:20] Trustee Luckham: Local expense report, 12.3.

[1:13:22] Trustee Luckham: You can see that your budget there, it's just a report.

[1:13:26] Trustee Luckham: certainly you want to be cognizant of what's going on in there there's a little bit of surplus

[1:13:31] Trustee Luckham: remaining and if you have any questions about the detail it means to go to the financial

[1:13:37] Trustee Luckham: staff so are there any concerns at this time we receive it for information

[1:13:43] Trustee Luckham: all right adopted policies and standing resolutions is the next item and again that's

[1:13:49] Trustee Luckham: there for information unless you want to make any changes not seeing any indication of change

[1:13:57] Trustee Luckham: So we'll receive that. First Nations activities. Nothing specific on today's report, unless trustees are engaged in something. Certainly we heard from Sonia about the work with Squamish with respect to the OCP, which is all very good.

[1:14:13] Trustee Luckham: anything further okay trustee web page i think you probably both heard that the web page has been

[1:14:24] Trustee Luckham: repaired and is in a much more stable state than it was recently and we're anticipating

[1:14:30] Trustee Luckham: continuing to maintain that in a reasonable fashion going forward is the opportunity to

[1:14:37] Trustee Luckham: make any new or different changes than what is standard practice for this website are there any

[1:14:44] Trustee Luckham: suggestions okay so this brings us to our work program the first item here active projects

[1:14:53] Trustee Luckham: report dated january 19th through the chair

[1:14:56] Planner McCargar: there was the um addendum that was 12.7

[1:15:00] Trustee Luckham: we want to talk about that the reminder right this is a big item here um uh so added to your agenda

[1:15:07] Trustee Luckham: is 12.7 there's a number of documents attached to it with some possible recommendations i'm hoping

[1:15:17] Trustee Luckham: you've had an opportunity to read through all this material um is somebody going to present this or

[1:15:24] Trustee Luckham: um are we just in the intent is to receive it and if there's any direction it'd be up to the

[1:15:31] Trustee Luckham: trustees to advance it or just the planner mccarger can you help us with that

[1:15:35] Planner McCargar: yeah so i think the

[1:15:37] Planner McCargar: the intent is to receive it. I can give a sort of brief summary, but I don't know if I'll be able to

[1:15:44] Planner McCargar: add much more than what you've already heard. And I believe that RPM Jamerat was hoping to sign on

[1:15:51] Planner McCargar: for part of this conversation in case there was any questions that you had for her. But basically,

[1:15:59] Planner McCargar: the LTC can choose to opt in to the provincial's principal residence requirement for short-term

[1:16:05] Planner McCargar: vacation rentals and if the ltc wanted to opt into that then that would need to be done by the end of

[1:16:14] Planner McCargar: march to get and if not then it would just be an opt-out your current bylaws would would still

[1:16:23] Planner McCargar: apply um there's four land use bylaws that you would need to consider this for uh you've got

[1:16:30] Planner McCargar: at Gambier, Keats, Boyer, Passage, and then the associated islands. So if you have any questions,

[1:16:37] Planner McCargar: I'm happy to try to answer those. I have looked really quickly at the land use bylaws just to see

[1:16:44] Planner McCargar: what the regulations currently are and how I don't have a really fulsome analysis to give you, but I

[1:16:51] Planner McCargar: might be able to answer some of your questions.

[1:16:54] Trustee Luckham: Okay. Thank you very much, Planner McCarter.

[1:16:56] Trustee Luckham: Trustee Bernardo, you have a question.

[1:16:58] Trustee Bernardo (probable): Yep.

[1:16:59] Trustee Bernardo (probable): I see from the memo that brings this package of material that we're getting for information.

[1:17:07] Trustee Bernardo (probable): It's not quite a recommendation, but it's a pretty big hint.

[1:17:10] Trustee Bernardo (probable): I mean, there's a sentence right at the beginning there.

[1:17:12] Trustee Bernardo (probable): It says that basically EC is encouraging LTCs to consider opting in.

[1:17:19] Trustee Bernardo (probable): That seems to me the purpose of providing us with this update of what the legislative change is.

[1:17:24] Trustee Bernardo (probable): You know, as each LTC is its own separate jurisdiction for determining whether to opt in or not.

[1:17:32] Trustee Bernardo (probable): And, you know, in the background of that is for each LTC to consider its housing situation.

[1:17:40] Trustee Bernardo (probable): It appears to be an issue that we can receive it for information today.

[1:17:46] Trustee Bernardo (probable): But at some point before this deadline comes up, we need to make a decision about whether we want to opt in or not.

[1:17:53] Trustee Bernardo (probable): And to do that, I think we need a briefing about how that would operate in our local trust area, what the pros and cons are, what the utility of opting in would be versus not opting in, that kind of thing.

[1:18:11] Trustee Bernardo (probable): Basically, we need staff's assessment of what are the pros and cons of going down this path for this LTA, because every LTA is a little different. Well, actually, quite different.

[1:18:24] Trustee Bernardo (probable): For example, you know, we may have housing issues in the Gambier local trust area, but they're nothing compared to what those folks in Salisbury are facing.

[1:18:33] Trustee Bernardo (probable): So it's just a whole different context. So one size fits all.

[1:18:39] Trustee Bernardo (probable): Every local trust area opting in, it's not clear to me it's necessary, but I don't know.

[1:18:46] Trustee Bernardo (probable): That's why I'm asking, is staff planning to bring this forward with a request for decision?

[1:18:54] Trustee Bernardo (probable): with the briefing and recommendations uh

[1:19:00] Trustee Luckham: trustee stanford and um and i'll put myself on the list

[1:19:04] Trustee Luckham: as well well

[1:19:07] Trustee Stamford: i i would yeah i was hoping to follow up from that uh question because i read this as

[1:19:13] Trustee Stamford: for information only um i mean some of this doesn't apply to the gambier island local trust

[1:19:21] Trustee Stamford: trust committee the same way as it does to other islands and um you know depending what part of

[1:19:28] Trustee Stamford: this you look at like short-term vacation rentals well keats doesn't have any and and if we were to

[1:19:34] Trustee Stamford: change that then that to me is an ocp question that is much more community engagement focused

[1:19:42] Trustee Stamford: than something that we can say yay or nay to um you know whether or not this is better or not

[1:19:48] Trustee Stamford: where for Gambier that has certain regulations that to me still needs to be determined so

[1:19:55] Trustee Stamford: that that's sort of my comment I wasn't prepared to say today whether um the Gambier local trust

[1:20:03] Trustee Stamford: committee should sign on to this or not

[1:20:08] Trustee Luckham: right very good thank you um and I'll just add here

[1:20:14] Trustee Luckham: that maybe I heard it wrong trustee Bernardo that you had indicated the executive committee

[1:20:20] Trustee Luckham: committee was recommending to opt in. Actually, the executive committee is only recommending that

[1:20:26] Trustee Luckham: you consider requesting whether or not you want to opt in or not. Because of the deadline, March

[1:20:34] Trustee Luckham: 31st, you do have a meeting on March 26th, which is just slightly ahead of it, because this will be

[1:20:43] Trustee Luckham: dealt with by the province in November, if I'm not mistaken, or December, yeah, in November.

[1:20:50] Trustee Luckham: And this is a moving target.

[1:20:52] Trustee Luckham: It may change and there may be additional options,

[1:20:55] Trustee Luckham: but I don't know that for sure.

[1:20:57] Trustee Luckham: But you just need to turn your mind to it.

[1:20:58] Trustee Luckham: So indeed, if there's some consideration

[1:21:01] Trustee Luckham: you might want to consider it,

[1:21:02] Trustee Luckham: then some more staff reporting would be ideal

[1:21:05] Trustee Luckham: so that you can make a decision

[1:21:07] Trustee Luckham: at your March 26th meeting.

[1:21:10] Trustee Luckham: So I'll just leave that with you to think about.

[1:21:13] Trustee Luckham: And I can't turn my hand off.

[1:21:20] Trustee Luckham: There we go.

[1:21:20] Trustee Luckham: and i'll go back to trustee stanford yeah

[1:21:23] Trustee Stamford: so on that um route um i mean do we want to have more

[1:21:30] Trustee Stamford: staff reporting um and another project like is this coming um trust wide or is this you know

[1:21:42] Trustee Stamford: asking our staff to put something down and then turn their attention to this which we didn't expect

[1:21:48] Trustee Stamford: um to come up with reports and analysis by next month um i'm i'm not sure i like the timeline on

[1:21:58] Trustee Stamford: that

[1:21:59] Trustee Luckham: santa mccarger can you answer that trust wide concept here well

[1:22:05] Planner McCargar: i see that rpm jamrat

[1:22:07] Planner McCargar: has signed on so i'm wondering if she is able to jump in and just answer that um i don't want to

[1:22:15] Planner McCargar: misspeak here i i don't believe that it would be considered an ltc project as it is more trust-wide

[1:22:21] Planner McCargar: but i'm i'm hoping that she can provide a bit of clarity on that

[1:22:24] Trustee Luckham: fantastic rpm jamarat uh good good

[1:22:28] Trustee Luckham: morning

[1:22:28] Voice 9: um through the chair pardon me i missed the uh the question so um if you don't mind

[1:22:35] Voice 9: marlis or through the chair the question was would um would this is it the analysis

[1:22:41] Voice 9: you're you're asking about i just missed the previous part of this discussion i

[1:22:45] Trustee Stamford: i can i can

[1:22:46] Trustee Stamford: restate it um simply that if we are looking for more action on this this does require analysis

[1:22:53] Trustee Stamford: of four different ocps for this particular area and and housing is important but it's not the

[1:23:02] Trustee Stamford: priority that is in many other local trust areas so um i'm not comfortable saying yes let's go

[1:23:09] Trustee Stamford: ahead and get some analysis done when the timeline is March 26, or the end of March,

[1:23:15] Trustee Stamford: which means everything else gets dropped in order to look at four different OCPs and the

[1:23:20] Trustee Stamford: implications of this, which speaks to why we have four OCPs and a whole range of other issues.

[1:23:27] Trustee Stamford: So I'm just not sure what to do with this from this particular local trust committee and would

[1:23:35] Trustee Stamford: would rather hear what the trust wide analysis is

[1:23:40] Trustee Stamford: for this particular issue.

[1:23:42] Trustee Stamford: So

[1:23:47] Voice 9: the question being asked for some factors here

[1:23:51] Voice 9: is doing some analysis, the timing of,

[1:23:57] Voice 9: and the ability for staff to do some analysis

[1:24:01] Voice 9: for the Gambier local trust area ahead of this.

[1:24:07] Voice 9: if there's some more information and I and I understand there is to understand the context

[1:24:13] Voice 9: of whether the Gambier LTC would want to opt in or not that could be timing wise it is a short

[1:24:21] Voice 9: time frame recognizing that so it could be a consideration to not opt in for this particular

[1:24:30] Voice 9: particular cycle and opt-in in the next cycle, which I understand is in the report, I believe

[1:24:37] Voice 9: it comes up in the following year, and that will give us time to prepare some analysis and have

[1:24:44] Voice 9: that ready for the LTC to talk about, to have some discussion. So that's a factor there to also

[1:24:51] Voice 9: consider without, I think, without staff having to, and the LTC having to reallocate your priorities

[1:24:58] Voice 9: of what's on the go right now is a bit of a difficult piece knowing that there's some

[1:25:04] Voice 9: information there you'd like to see understandably that

[1:25:12] Trustee Luckham: help um trustee stanford sorry

[1:25:16] Trustee Stamford: um i mean i'm

[1:25:18] Trustee Stamford: hearing two different things that i'm i was hoping to see a trust-wide analysis um again

[1:25:26] Trustee Stamford: Again, you know, maybe we can ask this be put on the projects list, but allocating time, project time from the Gambier Local Trust Committee this year or next year could be a challenge given how many OCPs we have.

[1:25:44] Trustee Stamford: and that this important but not necessarily critical priority for this local trust area

[1:25:57] Trustee Stamford: that we spend any time at all in this so yeah I'm not willing to make any decision on this right now

[1:26:04] Voice 9: if I may through the chair pardon me Trustee Stanford I didn't directly answer your question

[1:26:08] Voice 9: And that could be some comment or feedback I can take back to Director Cermak to have some trust-wide information to share at the Trust Council meeting as well, or perhaps sooner than that.

[1:26:24] Voice 9: Thank you.

[1:26:28] Trustee Luckham: Hey, Trustee Bernardo, do you have any questions on this?

[1:26:32] Voice 6: Yeah, I do.

[1:26:36] Trustee Bernardo (probable): Well, questions and also some observations as we try to sort of figure out what we want to do with this.

[1:26:42] Trustee Bernardo (probable): And I appreciate your comment before, Chair, that, you know, no, the Executive Committee isn't recommending that local trust committees opt in.

[1:26:54] Trustee Bernardo (probable): But consideration of it, certainly being asked to sort of basically make it front and center to think about whether we ought to or not.

[1:27:03] Trustee Bernardo (probable): And as Trustee Sanford, that's a decision that really should turn on what the housing needs and issues are in each LTA.

[1:27:11] Trustee Bernardo (probable): So I'm not sure if Trustee Sanford was getting at the idea that there was a, there should, whether there is or ought to be a trust area wide approach to this.

[1:27:22] Trustee Bernardo (probable): I don't think that's, there may be information and learning that's relevant trust wide, trust area wide, but the housing needs and issues do vary from place to place.

[1:27:33] Trustee Bernardo (probable): So I don't think there's a I don't think it makes sense to think that there is a standard practice that all the LTA should adopt.

[1:27:42] Trustee Bernardo (probable): It really is a kind of a suit to suit to the local conditions issue.

[1:27:47] Trustee Bernardo (probable): But I am on the same page with the trustee Stanford on the on the basic point that I don't think we're equipped at this juncture to make a decision one way or another to opt in.

[1:27:58] Trustee Bernardo (probable): I mean, we do need staff analysis about our local needs before we do make a decision.

[1:28:02] Trustee Bernardo (probable): The area-wide analysis might be helpful, but we can't really make a responsible decision to opt-in or opt-out without an assessment of what an opt-in, what its effect would be on us, on our area, or what choosing not to opt-in, what the consequences of that would be.

[1:28:25] Trustee Bernardo (probable): the difficulty is we don't get the information and we uh before this deadline and we do nothing

[1:28:32] Trustee Bernardo (probable): that's de facto a decision itself to not opt in uh without really knowing why we're not opting in

[1:28:39] Trustee Bernardo (probable): because we haven't got the background analysis now that just may be just a logistical fact of

[1:28:43] Trustee Bernardo (probable): life that we have to live with and i'm gratified to hear that we have another option in the following

[1:28:49] Trustee Bernardo (probable): cycle to reconsider this as to whether or not we can be uh opt into the legislation or not

[1:28:55] Trustee Bernardo (probable): ought. That seems potentially helpful in the sense that in keeping with what I was saying before,

[1:29:03] Trustee Bernardo (probable): and we just had this at the, we touched on this briefly at the FPC last week,

[1:29:12] Trustee Bernardo (probable): the trust has received provincial funding to do housing needs assessments for each of the LTAs,

[1:29:17] Trustee Bernardo (probable): and that's going to be happening. And we're going to be devoting that grant money to that purpose.

[1:29:21] Trustee Bernardo (probable): that's what's being wired into the budget um some local trust areas are going to be easier than

[1:29:28] Trustee Bernardo (probable): others to do the analysis for for example places that have real housing issues and complexities

[1:29:33] Trustee Bernardo (probable): well that's going to be i would anticipate more of the analysis money is going to go in that

[1:29:38] Trustee Bernardo (probable): direction than it would be necessarily for gambier because our local trust area as trustee sanford

[1:29:42] Trustee Bernardo (probable): points out is just in a different situation but it may be that we want to have those that housing

[1:29:49] Trustee Bernardo (probable): needs assessment project done first, because it should be analyzing each area.

[1:29:58] Trustee Bernardo (probable): And then once we have that.

[1:30:00] Trustee Bernardo (probable): information at hand, that puts staff in a much better position to be able to assess what the

[1:30:06] Trustee Bernardo (probable): effect of opting in or choosing not to opt in would be. So I'm suggesting that maybe

[1:30:14] Trustee Bernardo (probable): given the timing requirements and the contingencies we're facing, maybe the thing to do is just to

[1:30:21] Trustee Bernardo (probable): make a conscious decision to defer dealing with this, table it in a sense, until next year.

[1:30:27] Trustee Bernardo (probable): and then once we've got the housing needs assessment staff will have the time well

[1:30:31] Trustee Bernardo (probable): hopefully staff will have the time to take that housing needs assessment examine the legislation

[1:30:37] Trustee Bernardo (probable): and come back to us with some kind of report so i'm throwing that out as a thought that you know

[1:30:43] Trustee Bernardo (probable): if we sit on our hands because we can't decide that's a decision so we might as well just make

[1:30:47] Trustee Bernardo (probable): a decision now if we're if we believe we don't have the resources to do this in a responsible

[1:30:53] Trustee Bernardo (probable): way between now and the end of March. Maybe we should simply consciously table it until next year

[1:30:59] Trustee Bernardo (probable): with the understanding that we're waiting for that housing needs assessment so we can actually

[1:31:04] Trustee Bernardo (probable): do the proper analysis. That's my suggestion.

[1:31:09] Trustee Luckham: Planner McCargo and then Planner Jimmerat, but I'll let you guys decide who needs to speak first.

[1:31:18] Planner McCargar: Do you want to go first, Renee?

[1:31:22] Voice 9: Go ahead. Go ahead, Marla.

[1:31:23] Voice 9: I

[1:31:24] Planner McCargar: just wasn't sure if it would be helpful to just give a really high level kind of overview. I don't think that the implications of opting out are really that great for this local trust area. And I don't think that, you know, like I said, I don't have a really fulsome analysis done, but I also don't think the implications of opting in are going to be that impactful.

[1:31:47] Planner McCargar: When you look at the, you know, short-term vacation rentals, STVRs are not permitted on Keats, so this won't really impact that at all.

[1:31:57] Planner McCargar: On Gambier, in order to have a short-term vacation rental, you need to either the resident, the owner of the dwelling, or the operator of the short-term vacation rental has to live in the home.

[1:32:12] Planner McCargar: So already there's some controls there. And that is the same as the associated islands. And then Boyer and Passage Islands, again, it's short-term vacation rental is permitted as this home occupation. And so the home occupation is the owner or the operator. So it could be a renter of the short-term vacation rental.

[1:32:39] Planner McCargar: So, this provincial regulation is looking at, you know, the opt-in would be this principal residence requirement.

[1:32:48] Planner McCargar: So, it would mean you can only operate a short-term vacation rental in your principal residence.

[1:32:54] Planner McCargar: So, to a certain extent, that already exists.

[1:32:56] Planner McCargar: tourists um

[1:32:57] Planner McCargar: aside from you could you know you could be renting out your home and then the the

[1:33:03] Planner McCargar: renter could be operating a short-term vacation rental provided they lived in the dwelling

[1:33:08] Planner McCargar: currently so by opting out you're just leaving things the same as they are i don't think that

[1:33:14] Planner McCargar: there's a significant short-term vacation rental issue in the islands and by opting in you would

[1:33:20] Planner McCargar: would be eliminating the, it would, you know, the owner would need to be the operator of that

[1:33:26] Planner McCargar: short-term vacation rental.

[1:33:29] Trustee Bernardo (probable): That's a very helpful summary. Thank you. What I'm hearing, it's just my

[1:33:33] Trustee Bernardo (probable): own conclusion, what I'm hearing is we already have bylaws that consciously have addressed

[1:33:42] Trustee Bernardo (probable): short-term rental accommodation issues. And on that basis, there's no gap that needs to be filled

[1:33:49] Trustee Bernardo (probable): build here there's a question about whether or not we want to change the current arrangement

[1:33:52] Trustee Bernardo (probable): that sounds like to me something something that can safely be deferred until next year

[1:34:00] Voice 11: yeah

[1:34:01] Trustee Stamford: there there is some gaps that we were hoping to um tighten up for gambier because of what the

[1:34:11] Trustee Stamford: activities last summer there was a few things that could be tightened up whether this would

[1:34:17] Trustee Stamford: would do that or not um I haven't really figured that out yet um so yeah I'm kind of in the same

[1:34:26] Trustee Stamford: position I mean can we can we leave this a year I all I can think of is every time we ask for a

[1:34:32] Trustee Stamford: report it's you know a certain amount of money a certain amount of time and um you know I'm happy

[1:34:38] Trustee Stamford: to to put a motion on the the floor to suggest that this go on our projects list and this be

[1:34:45] Trustee Stamford: looked at at a later date and not to opt in for this this year i

[1:34:52] Voice 5: would support that yeah okay that

[1:34:56] Trustee Luckham: sounds um good and i see uh son of gemrat has her hand up um i'm just going to remark that uh

[1:35:03] Trustee Luckham: following along trustee bernardo's theme there that the cart to some extent is ahead of the

[1:35:09] Trustee Luckham: horse here because without the housing report it's hard for us to determine the context for

[1:35:15] Trustee Luckham: us um although we do have i i believe you guys have a three-year-old uh or four-year-old report

[1:35:20] Trustee Luckham: at this time

[1:35:21] Voice 11: but

[1:35:22] Trustee Luckham: um it does also seem to me uh in reflection on um this legislation that we'd get

[1:35:29] Trustee Luckham: good uh value if we included in the rfd for these housing reports a recommendation about the current

[1:35:36] Trustee Luckham: legislation so that it so we don't actually have to do that independently while somebody's writing

[1:35:41] Trustee Luckham: writing a housing report for Keats Gambier, they may as well tell us what they think about the

[1:35:46] Trustee Luckham: legislation. Anyway, we'll see how that unfolds. But if you want to make a motion, that's great.

[1:35:50] Trustee Luckham: But I want to go to Planner Jemirat if she has any advice. Even advice about a motion would be

[1:35:56] Trustee Luckham: helpful. And then we'll go from there.

[1:36:00] Voice 9: Through the chair, Marlis reiterated and shared with you

[1:36:05] Voice 9: that information that I was going to prompt. So thank you, Planner McCarger. And also wanted to

[1:36:11] Voice 9: to share that this can be some analysis

[1:36:13] Voice 9: that we could speak with the regional planning team

[1:36:19] Voice 9: to also provide.

[1:36:21] Voice 9: So moving into a suggestion to make a motion

[1:36:26] Voice 9: or suggest a draft motion from the LTC

[1:36:29] Voice 9: to request staff to do this analysis,

[1:36:33] Voice 9: we can look to the regional planning team

[1:36:37] Voice 9: for some support in that.

[1:36:39] Voice 9: And when that's ready,

[1:36:40] Voice 9: if it's ready sooner than later we can provide that to you as well yeah

[1:36:44] Trustee Luckham: so i think the intended

[1:36:46] Trustee Luckham: the intention here is a motion to defer this till sometime next year and after receipt of the

[1:36:53] Trustee Luckham: housing so

[1:36:54] Voice 9: through the chair you could um you could make a motion with wording to

[1:37:01] Voice 9: express you will not opt in this year and to request staff to do that analysis

[1:37:06] Voice 9: office. Okay.

[1:37:11] Trustee Stamford: You would think I'd be better at this after all this time. I moved that the

[1:37:15] Trustee Stamford: Gambier Island Local Trust Committee not opt into the housing, what's it called? Because it's gone

[1:37:24] Trustee Stamford: on now um what's the name of it um

[1:37:30] Trustee Luckham: i'm just scrolling back housing

[1:37:34] Trustee Stamford: statute statute um

[1:37:40] Trustee Luckham: legislation that

[1:37:41] Trustee Luckham: statute changes the british columbia legislation and

[1:37:46] Trustee Stamford: that it be put on our

[1:37:50] Trustee Stamford: projects list for next year but that the local trust any

[1:38:01] Trustee Luckham: maybe leave that part okay a but is not appropriate word you know

[1:38:07] Trustee Stamford: no but i i would

[1:38:09] Trustee Stamford: like to add in that we make use of any regional analysis i'm going to suggest something

[1:38:15] Trustee Bernardo (probable): yeah go

[1:38:16] Trustee Bernardo (probable): ahead i'm terrible but i'm not going to suggest text i'm going to suggest that we actually

[1:38:22] Trustee Bernardo (probable): cobble this i mean it's you know just trying to work out the concepts you know we may maybe we

[1:38:26] Trustee Bernardo (probable): could actually develop this in tandem before the motion actually gets made just sort of get the

[1:38:31] Trustee Bernardo (probable): language straight and and then we can go from there i mean uh you

[1:38:35] Trustee Luckham: also don't need to make this

[1:38:36] Trustee Luckham: decision today you could have it at your next meeting well

[1:38:40] Trustee Bernardo (probable): you know we're all we're there i

[1:38:43] Trustee Bernardo (probable): think we're on the same page here i think where we want to get to so we might as well give staff

[1:38:47] Trustee Bernardo (probable): the clarity of what what will happen with this little item and then we can move on uh so why don't

[1:38:52] Trustee Bernardo (probable): we just start putting the text down and then we can adjust it and then trustee stanford to make

[1:38:57] Trustee Bernardo (probable): the motion i'll second it and then we'll move on so let's draft this thing uh with the text in

[1:39:03] Trustee Bernardo (probable): front of us it'll be easier for for all of us that way that's

[1:39:07] Trustee Luckham: my suggestion can we get the what uh

[1:39:09] Trustee Luckham: trustee stanford has already proposed as a motion on the screen before it's seconded through the

[1:39:18] Voice 9: the chair we could also um come back to this item after a break with some draft wording if

[1:39:27] Voice 9: you need more time to get the wording right no

[1:39:30] Trustee Bernardo (probable): i think we can i think we'll put up on the screen

[1:39:32] Trustee Bernardo (probable): i think we can we can bash it together pretty fast okay

[1:39:35] Planner McCargar: diane if

[1:39:36] Planner McCargar: you would read out what you

[1:39:37] Planner McCargar: have then i can um quickly put that up on the screen here thank you

[1:39:43] Voice 1: that the ireland local

[1:39:45] Voice 1: trust committee not opt into the housing statute changes to bc legislation and that it be put on

[1:39:52] Voice 1: our projects list for next year and that we make use of any regional analysis through

[1:40:01] Trustee Stamford: the regional

[1:40:02] Trustee Stamford: planning

[1:40:03] Trustee Luckham: team i guess yeah

[1:40:05] Trustee Stamford: okay

[1:40:07] Trustee Luckham: that's a good effort is that your intention there trustee

[1:40:39] Trustee Luckham: Stamford and this yeah

[1:40:40] Trustee Stamford: I'm just trying to see what I'm I wouldn't be what I've missed and

[1:40:45] Trustee Stamford: so that's why I wanted to put the butt in there because I want to make sure that the Gambier

[1:40:54] Trustee Stamford: local trust committee is considered in any regional planning team work on this file

[1:41:02] Trustee Stamford: all right

[1:41:05] Trustee Bernardo (probable): i've got some suggested wording here okay thank you uh that the uh ltc declines to

[1:41:15] Trustee Bernardo (probable): opt into the housing statute changes to bc legislation at this time comma and

[1:41:27] Voice 6: uh uh requests

[1:41:30] Voice 6: staff to conduct the

[1:41:45] Voice 5: requisite analysis to

[1:42:06] Voice 6: make such a decision before

[1:42:25] Trustee Bernardo (probable): the statutory

[1:42:26] Trustee Bernardo (probable): statutory opt-in deadline for 2025.

[1:42:31] Trustee Bernardo (probable): Sorry,

[1:42:39] Planner McCargar: can you repeat that?

[1:42:41] Trustee Bernardo (probable): That conduct a requisite analysis, make such a decision before the opt-in deadline, before

[1:42:51] Trustee Bernardo (probable): the opt-in statutory deadline for

[1:43:01] Voice 6: 2025, and that staff's analysis and that staff's analysis

[1:43:20] Voice 6: analysis make use of

[1:43:33] Trustee Bernardo (probable): the findings of the regional planning team? I'm flailing here.

[1:43:57] Trustee Bernardo (probable): Relevant to this issue. All right. Does that work? I'm just wondering if there's something.

[1:44:06] Trustee Bernardo (probable): Yeah,

[1:44:07] Trustee Stamford: it's really specific, but yeah, sure.

[1:44:11] Trustee Bernardo (probable): And I think it gets onto the project list by

[1:44:16] Trustee Bernardo (probable): simply assigning staff at work or asking staff to do the work am i right about that

[1:44:21] Trustee Luckham: i think you need

[1:44:24] Trustee Luckham: to specifically put it on the project report but let's have staff determine that yeah

[1:44:28] Trustee Bernardo (probable): sure well

[1:44:31] Trustee Bernardo (probable): that's my contribution for now i don't know other people can weigh in kind

[1:44:36] Trustee Luckham: of cargo or plant a

[1:44:37] Trustee Luckham: regional rpm the projects list does that need to be referenced here

[1:44:42] Planner McCargar: renee had suggested some

[1:44:44] Planner McCargar: alternate wording here if that's helpful.

[1:44:49] Trustee Luckham: Where is that? Right there. Oh yep.

[1:45:00] Trustee Stamford: Well can I ask a

[1:45:02] Trustee Stamford: question of clarification why are you specifically saying opt out of the principal residence

[1:45:06] Trustee Stamford: requirement at this time? I mean I was hoping to look at the whole shebang.

[1:45:13] Planner McCargar: Well that's what's

[1:45:15] Planner McCargar: being asked. Just that one

[1:45:17] Planner McCargar: thing. Yeah it's this is the provincial legislation right now you can

[1:45:20] Planner McCargar: opt-in or opt-out of this particular requirement and

[1:45:25] Voice 9: through the chair for clarification i'm using

[1:45:27] Voice 9: the um the draft opt-in resolution from the memo and wording it to opt out thank

[1:45:40] Trustee Luckham: you well both

[1:45:43] Trustee Bernardo (probable): versions sort of like uh they do the same thing it's a question of what your preference is really

[1:45:48] Trustee Bernardo (probable): um

[1:45:51] Trustee Stamford: i i'm i don't mind going with joe's i i think it's stating the same thing so um

[1:46:04] Trustee Luckham: what about the

[1:46:05] Trustee Luckham: question about um this being on a projects list as opposed to being an activity that staff are

[1:46:11] Trustee Luckham: being directed to undertake because to me the language is do this not put it on the projects

[1:46:18] Trustee Luckham: list for the ltd to determine what the priority is i

[1:46:24] Trustee Stamford: mean that was my intent it's a project list

[1:46:26] Trustee Stamford: us because i don't want us to lose time on other things right

[1:46:32] Trustee Bernardo (probable): and that's what i'm trying to do with

[1:46:33] Trustee Bernardo (probable): this language is simply say look the deadline is next year sometime and just basically to leave it

[1:46:38] Trustee Bernardo (probable): you know we've already set our priorities we're assigning the job with a deadline a year from now

[1:46:47] Trustee Bernardo (probable): and i'm kind of assuming that that would go into the project list with that deadline and they would

[1:46:51] Trustee Bernardo (probable): would get prioritized accordingly but we do hear does we have the chair's question does staff need

[1:46:58] Trustee Bernardo (probable): us to specifically refer to the project list for this to get on it or will this do the job?

[1:47:08] Planner McCargar: I guess so through the chair typically the LTC would request that it goes on the project list

[1:47:14] Planner McCargar: as opposed to if it was going to be an FUAL item so I wouldn't necessarily I mean yeah I wouldn't

[1:47:22] Planner McCargar: know to put this on the project list unless it was really clear in the resolution does it need

[1:47:28] Trustee Bernardo (probable): to be on the project list or is it okay if it's on the if you are al just as is i

[1:47:34] Trustee Stamford: would like to

[1:47:35] Trustee Stamford: see it on the projects list because then we can bring it up and and adjust accordingly um um so

[1:47:44] Trustee Stamford: and to to yours um well

[1:47:49] Trustee Bernardo (probable): in that case and request staff to add to the uh projects list

[1:47:56] Trustee Bernardo (probable): or to add to the request staff to add to the ltc's project list like just amend what we've

[1:48:03] Trustee Bernardo (probable): got there now no just just go back up to one yeah and at where it says on the second line

[1:48:15] Trustee Bernardo (probable): uh yeah where it says second line starts and request staff uh and say that change that to

[1:48:23] Trustee Bernardo (probable): say end request staff to add to the projects list an

[1:48:36] Voice 6: analysis to

[1:48:51] Trustee Bernardo (probable): assist the ltc

[1:48:53] Trustee Bernardo (probable): oh sorry no sorry about that not to assist to enable the ltc to make an informed decision

[1:49:13] Trustee Bernardo (probable): before the op and just delete everything from conduct conduct to decision how

[1:49:24] Voice 5: does that work

[1:49:26] Trustee Stamford: yeah that works for me

[1:49:28] Voice 5: yeah

[1:49:28] Trustee Bernardo (probable): i'll

[1:49:31] Trustee Stamford: second that well

[1:49:32] Trustee Bernardo (probable): no it's your emotion man

[1:49:37] Trustee Stamford: no this is barely my emotion okay

[1:49:40] Trustee Bernardo (probable): if you're fine with that then uh i'll make the motion

[1:49:44] Trustee Bernardo (probable): and then we can proceed yeah

[1:49:46] Voice 11: i

[1:49:48] Trustee Bernardo (probable): move that the uh gambier local trust committee declines to

[1:49:57] Trustee Bernardo (probable): to opt into the housing statute changes to BC legislation at this time and

[1:50:02] Trustee Bernardo (probable): request staff to add to the projects list and analysis to enable the LPC to

[1:50:06] Trustee Bernardo (probable): make an informed decision before the opt-in statutory deadline for 2025.

[1:50:11] Trustee Bernardo (probable): And that staff's analysis make use of the findings of the regional planning

[1:50:14] Trustee Bernardo (probable): team relevant to this issue.

[1:50:17] Trustee Luckham: All right. Good job, everybody.

[1:50:19] Trustee Luckham: So you're succeeding that and your plan of Gemara.

[1:50:23] Trustee Luckham: Do you have any final remark there?

[1:50:26] Voice 9: Through the chair?

[1:50:27] Voice 9: My only suggestion would be to clarify where it says housing statute changes to BC legislation as to reference Section 15 of the Short-Term Vacation, sorry, Short-Term Rental Accommodation Act to reference that Section 15 piece.

[1:50:47] Voice 9: piece just

[1:50:48] Voice 11: so we understand it's in that

[1:50:50] Voice 9: specific context unless this um you need to do a more

[1:50:56] Voice 9: fulsome analysis beyond that section 15 analysis um

[1:51:03] Trustee Luckham: i see marlos has made an edit there is that

[1:51:05] Trustee Luckham: what is that adequate there i

[1:51:09] Trustee Bernardo (probable): would just like to know like to know whether or not where trustee

[1:51:12] Trustee Bernardo (probable): stanford is on that because she was indicating she wanted a more fulsome analysis yeah i think

[1:51:19] Trustee Stamford: this is just gonna expand out um i mean we've kind of ignored housing completely in this area

[1:51:28] Trustee Stamford: um and for reasons but you know when i read through that i was hoping to see more than just

[1:51:36] Trustee Stamford: about short-term rentals but um you know what we can make other motions at other times

[1:51:43] Trustee Stamford: times to to fit our priorities so why don't we just leave it at this to section 15 and um

[1:51:51] Trustee Stamford: and okay

[1:51:54] Trustee Bernardo (probable): well that sounds like then it should read declines to opt in to section 15 and the

[1:52:00] Trustee Bernardo (probable): to the housing statute changes can be deleted yeah

[1:52:03] Trustee Luckham: to section 15 of what however of

[1:52:09] Trustee Bernardo (probable): the short-term

[1:52:10] Trustee Bernardo (probable): rental accommodation act that's up there on

[1:52:12] Trustee Luckham: the text okay i got it right okay great so that works

[1:52:15] Trustee Bernardo (probable): i i think we can treat that as a friendly amendment um do i have to read it out again

[1:52:22] Trustee Bernardo (probable): or are we good we're

[1:52:26] Trustee Luckham: good it's on the screen it's good and

[1:52:29] Trustee Bernardo (probable): and trustee samford has seconded that

[1:52:32] Trustee Luckham: yes

[1:52:33] Trustee Bernardo (probable): so i think we can vote if you would like to do that

[1:52:36] Trustee Luckham: thank you i'll call the vote on the motion

[1:52:40] Trustee Luckham: on the screen all those in favor aye

[1:52:43] Voice 6: aye that

[1:52:45] Trustee Luckham: carries unanimously thank you very much so that

[1:52:48] Trustee Luckham: addresses 12.7 are on our agenda today um that'll be a fulsome conversation some time down the road

[1:52:57] Trustee Luckham: so this then indeed brings us to work program um active projects and future projects obviously

[1:53:03] Trustee Luckham: we've just amended the future projects um uh maurice do you have any advice on the active

[1:53:09] Trustee Luckham: to projects at this time or we're just looking for any remarks from trustees no comments from

[1:53:14] Planner McCargar: me

[1:53:14] Trustee Luckham: okay trustees any remarks on the adjunct projects report that's there for our information

[1:53:19] Trustee Luckham: really no no good all right then so we'll receive that and then the future projects uh report uh

[1:53:26] Trustee Luckham: january 19th we've just added a new item to that is there any uh remarks on that otherwise again

[1:53:32] Trustee Luckham: again, we'll receive it for information.

[1:53:34] Trustee Stamford: I have no comment.

[1:53:36] Trustee Luckham: Awesome. Good job.

[1:53:43] Trustee Luckham: So now we're here at the next regular meeting. Looks like an in-person meeting in North Vancouver

[1:53:49] Trustee Luckham: on March the 26th at 10 a.m. If that's correct, then that's great. Is there any remarks?

[1:53:56] Trustee Luckham: Otherwise, we'll see you all in North Vancouver.

[1:54:00] Trustee Stamford: I think this is our shortest LTC meeting ever.

[1:54:05] Trustee Stamford: I

[1:54:07] Trustee Luckham: think you congratulations

[1:54:08] Trustee Stamford: indeed

[1:54:10] Trustee Luckham: yeah

[1:54:11] Trustee Bernardo (probable): I anticipate we'll have some longer ones in the

[1:54:13] Trustee Bernardo (probable): future oh

[1:54:15] Trustee Luckham: well let's just say we've made maybe made up for over expended this in the time yeah

[1:54:24] Trustee Luckham: I'm satisfied with that and we'll see if we can't stay on budget in the future

[1:54:31] Trustee Luckham: okay yeah okay

[1:54:33] Voice 11: thanks everybody

[1:54:34] Trustee Luckham: glad to see you smiling there Joe

[1:54:37] Trustee Luckham: so let's uh call the meeting adjourned all those in favor aye

[1:54:41] Trustee Stamford: that

[1:54:42] Trustee Luckham: carries we want to thank all

[1:54:43] Trustee Luckham: the staff for helping us and supporting us today and uh indeed uh enjoy the rest of the day and

[1:54:49] Trustee Luckham: we'll see you all in north vancouver in march if not before thank

[1:54:54] Trustee Bernardo (probable): you everybody yeah

[1:54:55] Trustee Stamford: thanks

[1:54:57] Trustee Stamford: bye everyone all

[1:54:58] Trustee Luckham: right thank you have a good afternoon

ADOPTED 
 
Gambier Island ADOPTED 1 
Local Trust Committee Minutes 
January 29, 2024 
 
Gambier Island Local Trust Committee 
Minutes of Regular Meeting 
 
Date:  
Location:  
January 29, 2024 
Electronic Meeting 
 
Members Present: Peter Luckham, Chair 
 Kate-Louise Stamford, Trustee 
 Joe Bernardo, Trustee 
  
Staff Present: Renée Jamurat, Regional Planning Manager 
 Marlis McCargar, Island Planner 
 Sonja Zupanec, Island Planner (part) 
 Diane Corbett, Recorder 
  
Others Present: There was one member of the media in attendance (part). 
 
1. CALL TO ORDER 
“Please note, the order of agenda items may be modified during the meeting. Times are provided 
for convenience only and are subject to change.” 
Chair Luckham called the meeting to order at 10:09 am. He acknowledged that the meeting was 
held in the territory of the Coast Salish First Nations. Trustees and Staff were introduced. 
2. APPROVAL OF AGENDA 
An addendum to the agenda was noted: 
 12.7 Housing Statute Changes to British Columbia Legislation - Memorandum  
By general consent the agenda was approved as presented. 
3. REPORTS 
3.1 Trustee Reports 
   Trustee Stamford reported on the following activities: 
 Two Local Trust Committee (LTC) special meetings held since the last LTC 
business meeting; 
 Gambier Island Rural Economic Development and Infrastructure Program is 
moving ahead with a volunteer community group on the island; working with 
students from University of British Columbia to provide project framework and 
survey results; and 
 Met with Island Planner Zupanec regarding Gambier Official Community Plan. 

ADOPTED 
 
Gambier Island ADOPTED 2 
Local Trust Committee Minutes 
January 29, 2024 
   Trustee Bernardo reported on the following activities: 
 As Chair of the Financial Planning Committee, working to develop budget and 
budget guidelines for the 2024-25 budget period. Goal is to bring forward a 
budget for Trust Council’s approval in March.  
 Notice was received from the Chief Administrative Officer (CAO) who intends to 
leave Islands Trust in June. A hiring committee was struck and is developing a 
process for hiring a new CAO. 
 Governance Committee is working to reform governance practices with respect 
to the work of the Local Trust Committee. 
 A priority: enabling Connected Coast to bring broadband to Keats Island. 
3.2 Chair's Report 
Chair Luckham, as Chair of Trust Council, reported there were a lot of activities going on.  
 The 2024-25 budget is underway, to be presented to Trust Council for adoption 
in March.  
 The Policy Statement is out for consultation with First Nations; possibly that 
work will advance out to the community for consultation by April.  
 Regional Planning and Trust Programs Committees were meeting in preparation 
for Trust Council in March. 
3.3 Electoral Area Director's Report 
Sunshine Coast Regional District (SCRD) Area F (West Howe Sound) Director Stamford 
reported on the following activities: 
 SCRD Board adoption of strategic plan for the coming term. Focus: water 
strategy and water security, and solid waste.  
 Budget round 2 scheduled for February 5
th
. Currently there is a 14% proposed 
tax increase for the islands; director would like to bring this down. 
 Presentation to the Board in November regarding proposed Dock Management 
Plan, an extension of the Pender Dock Management Plan. Provides direction on 
how to best support the focus of the swiya, the lands and territory of the 
Sechelt Nation, in terms of protecting their archaeological history and the 
environment. Provides direction on what is permitted in the foreshore in the 
inland waters. Questions should be directed to the provincial government.  
 Regarding the New Brighton dock, last year the Gambier Island Community 
Association presented to the SCRD about the possibility of the Regional District 
adding New Brighton to their nine community docks that they manage. 
Recently, SCRD Board returned a letter to the Community Association indicating 
the SCRD was declining to consider that at this time, and that the Board was 
supportive of the concept that this is part of a provincial responsibility, given 
that the New Brighton dock is part of BC Ferries Route 13, a regulated route, 
with certain responsibilities to maintain safe access to that route. The dock is 
the only access point for Gambier’s southwest peninsula that is open year-
round.  
 Interaction with Minister of Water, Lands, and Resource Sustainability Cullen 
about the complexities of the New Brighton dock situation; his staff are working 

ADOPTED 
 
Gambier Island ADOPTED 3 
Local Trust Committee Minutes 
January 29, 2024 
on having a joint meeting with various ministries to see if there is a way forward 
to support long term management of this infrastructure. The dock is 
deteriorating and currently there is no funding available to maintain it. 
4. DELEGATIONS – none  
5. PUBLIC COMMENTS – none  
6. MINUTES 
6.1 Local Trust Committee Special Meeting dated October 31, 2023 
By general consent the Local Trust Committee Special meeting minutes of October 31, 
2023 were adopted. 
6.2 Local Trust Committee Meeting dated November 21, 2023 
By general consent the Local Trust Committee meeting minutes of November 21, 2023 
were adopted. 
6.3 Section 26 Resolutions-Without-Meeting Report dated January 19, 2024 
Received for information. 
6.4 Advisory Planning Commission Minutes – none 
7. BUSINESS ARISING FROM MINUTES 
7.1 Follow-up Action List dated January 19, 2024 
Received. 
 
Trustee Stamford noted there was a new Ministry of Transportation and Infrastructure 
representative on the Sunshine Coast who started the previous week. Trustee had made 
a call out for the name and contact information and would send the information to the 
Islands Trust Office Administrative Assistant. Trustee hoped to have a meeting with the 
Ministry soon regarding island issues. 
8. APPLICATIONS AND REFERRALS 
8.1 Sunshine Coast Regional District Zoning Bylaw Amendment No. 722.9 & 337.123 
Referral 
Island Planner McCargar and Trustee Stamford provided background on the Sunshine 
Coast Regional District Zoning Bylaw Amendment No. 722.9 and 337.123 referral. The 
proposed amendments aim to strengthen protection of ecologically sensitive areas, 
including watercourses and shorelines, by: 
 Changing how proposed new lot area is calculated when subdividing land; 
 Establishing a buffer from the Stream Protection and Enhancement Area (SPEA); 
 Increasing the setbacks from waterbodies and watercourses in Zoning Bylaw 
337 to align with Zoning Bylaw 722 and meet provincial best practices. 
Staff indicated it appeared that the Local Trust Committee’s interests were unaffected. 
It was noted this work aligned with work done on Gambier with riparian area 
regulations and sensitive ecosystem protection. 

ADOPTED 
 
Gambier Island ADOPTED 4 
Local Trust Committee Minutes 
January 29, 2024 
GM-2024-009 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee request staff to advise the Sunshine 
Coast Regional District that the Gambier Island Local Trust Committee’s interests are not 
affected by the amendments of Bylaw Nos. 722.9 and 337.123. 
CARRIED 
9. LOCAL TRUST COMMITTEE PROJECTS 
9.1 Major Project: Gambier Island Official Community Plan and Land Use Bylaw Review - 
verbal update 
Island Planner Zupanec reported she was still actively engaging with Squamish First 
Nation staff on the Official Community Plan (OCP) topic areas; this afternoon would be 
the last scheduled staff meeting. 
The Island Planner would be compiling a final report for the Nation’s staff regarding 
what what had been heard to date from them through these meetings, as well as a 
comprehensive list of potential policy and regulatory options that they were helping to 
rank in terms of prioritization (whether high, medium, or low priorities) to address those 
concerns that could then be translated to recommendations for the Local Trust 
Committee. 
The March 26
th
 Local Trust Committee meeting is the target for a comprehensive report 
that would include a list of prioritized actions that the Nation’s staff and advisory 
committee would have endorsed. There could be a discussion of policy options and the 
LTC’s land use planning authority, and advancing some interests and concerns being 
addressed as part of the OCP project. There could also be discussion of next steps 
regarding communication in moving forward, and how to prioritize discussions internally 
as an LTC, as well as taking these back out to the community. 
Trustee Stamford noted her appreciation for the opportunity and the time that the 
Island Planner had spent with the trustee and members of the Gambier community, 
outlining best ways of approaching Squamish Nation staff about this project and the 
community economic development project, and how to coordinate these initiatives to 
the betterment of the island community. 
Trustee Bernardo asked the Island Planner if the learning obtained through this 
consultation and relationship building with the Squamish Nation would be passed on to 
Islands Trust staff, in response to which the Island Planner noted that the process was 
being documented internally and a Regional Planning Team template was being created 
moving forward. This is a pilot project still in its early stages; the next step is the 
challenging work of demonstrating the political appetite to advance these 
recommendations into actual changes in policy and regulations, which is when 
measures of success could be assessed. 
Chair Luckham noted it was hoped the position of Senior Indigenous Relations Advisor 
would be filled soon. Part of that role would be to share knowledge and information and 
build awareness. 

ADOPTED 
 
Gambier Island ADOPTED 5 
Local Trust Committee Minutes 
January 29, 2024 
9.2 Minor Project: Keats Island Marine General Zone Amendment - verbal update 
Island Planner McCargar reported that referrals for proposed Bylaw No. 158 were sent 
to First Nations on January 11
th
. Three of the ten Nations had responded: Squamish 
Nation indicated they had no comments; Cowichan deferred to communities closer to 
the referral area; and Musqueam Nation responded that they need a minimum of 45 
days to do an initial review. There were no other responses from agencies and 
organizations at this time. There would be a report advancing to the Executive 
Committee on January 31
st
. 
The Island Planner suggested it was possible that the Executive Committee could give a 
conditional approval of the bylaw if the LTC wished to request that staff do an 
assessment to ensure the bylaw was not contrary to the OCP or Trust Policy Statement. 
Staff drafted some resolution wording that could be considered by the LTC. Alternately, 
the LTC could wait and see what the Executive Committee decides, and then schedule a 
special meeting to discuss the feedback from the Executive Committee. 
Discussion ensued and points included: 
 Inquiry about staff’s previous conclusion that nothing about the proposed bylaw 
contradicted the OCP. 
o Staff reported no formal analysis had been done and no reporting back to 
the LTC had occurred. 
 Inquiry regarding the length of time of an assessment process, and regarding 
whether any communications were recently received with Connected Coast 
about their actual deadline. 
o Staff estimated an analysis could be fit into the work plan over the next 
month. 
o No further information had been received from Connected Coast. 
 Discussion of possible timeline and actions for completion of analysis and 
adoption of the bylaw by the end of March. 
GM-2024-010 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee request staff to: 
a.  Provide an evidence-based assessment to the Local Trust Committee, to determine 
whether Bylaw No. 158, cited as Keats Island Land Use Bylaw, 2002, Amendment 
No. 1, 2023 is contrary to or at variance with Keats Island Official Community Plan 
Bylaw No. 77,  
b.  Provide an evidence-based assessment to the Local Trust Committee, by way of 
submitting an evaluated and completed Policy Statement Checklist, whether 
Gambier Island Local Trust Committee Bylaw No. 158, cited as Keats Island Land Use 
Bylaw, 2002, Amendment No. 1, 2023 is contrary to or at variance with the Policy 
Statement, and 
c.  A Special Meeting or RWM be convened, by no later than the end of February 2024, 
for the LTC to review the staff assessments referenced above. 
CARRIED 

ADOPTED 
 
Gambier Island ADOPTED 6 
Local Trust Committee Minutes 
January 29, 2024 
It was noted the staff report to the Executive Committee on this Minor Project was 
currently on the Executive Committee agenda posted on the website for January 31
st
. 
10. CORRESPONDENCE 
(Correspondence received concerning current applications or projects is posted to the LTC 
webpage) 
10.1 Letter dated November 16, 2023 from British Columbia Regional Operations regarding 
Sunshine Coast Forest Landscape Plan Public Engagement 
Received for information. 
11. NEW BUSINESS - none 
12. REPORTS 
12.1 Trust Conservancy Report – none 
Trust Conservancy and Executive Committee scheduled a liaison meeting for January 31. 
12.2 Applications Report dated January 19, 2024 
Received for information. 
12.3 Trustee and Local Expense Report dated November, 2023 
Received for information. 
12.4 Adopted Policies and Standing Resolutions 
Received for information. 
12.5 First Nations Activities 
Island Planner Zupanec was working with the Squamish Nation regarding the Gambier 
Island Official Community Plan.  
12.6 Local Trust Committee Webpage 
12.7 Housing Statute Changes to British Columbia Legislation 
Island Planner McCargar introduced a memorandum on housing statutes and regulation 
changes to BC legislation. The Executive Committee recommended that Local Trust 
Committees consider requesting to opt-in to the province’s principal residence 
requirement for short-term rental accommodations. This opt-in would need to be done 
by the end of March, or deferred to a future opt-in cycle. 
Discussion ensued and points included: 
 Opting in would bring the Local Trust Committee in line with legislation being 
implemented around the province; 
 For this Local Trust Area, would need to analyze four LUBs(Gambier, Keats, 
Bowyer-Passage, and Associated Islands); allocating time from the LTC could be 
a challenge given how many LUBs there are; 
 Would be helpful to have a staff assessment on how the legislation would 
operate in the Gambier Local Trust Area; 
 Not prepared to say if the Local Trust Committee should opt-in or not; 
circumstances are different in different Local Trust Areas (LTA’s). Housing is 
important but not the priority it is in other LTA’s. Not comfortable with the 

ADOPTED 
 
Gambier Island ADOPTED 7 
Local Trust Committee Minutes 
January 29, 2024 
timeline of March 2024. Would rather advocate for a Trust-wide analysis on this 
issue; 
 It is a short timeframe. It could be a consideration to opt-in in the next cycle 
(March 2025). Changing that policy sounds like an issue that requires more 
community engagement; 
 Put on the Projects List, to be reviewed at a later date; 
 Table this until we have a housing needs assessment and time to review the 
legislation. 
Staff advised that the implications of opting out were not that great for this Local Trust 
Area (LTA). Short-term vacation rentals are not permitted on Keats. On Gambier and the 
Associated Islands, the resident, owner or operator has to reside in the home to operate 
a short-term vacation rental. For Bowyer and Passage Islands, short-term rental is 
permitted as a home occupation.  
GM-2024-011 
It was MOVED and SECONDED 
that the Gambier Island Local Trust Committee declines to opt in to S. 15 of the Short-
Term Rental Accommodation Act at this time, and requests staff to add to the Projects 
List an analysis to enable the Local Trust Committee to make an informed decision 
before the opt-in statutory deadline for 2025, and that staff’s analysis makes use of the 
findings of the Regional Planning Team relevant to this issue. 
CARRIED 
13. WORK PROGRAM 
13.1 Active Projects Report dated January 19, 2024 
Received. 
13.2 Future Projects Report dated January 19, 2024 
Added new item (from 12.7). 
14. UPCOMING MEETINGS 
14.1 Next Regular Meeting Scheduled for Tuesday, March 26, 2024 at 10:00 am at John 
Braithwaite Community Centre, 145 1st Street W, North Vancouver, BC 
15. ADJOURNMENT 
By general consent the meeting was adjourned at 12:04 p.m. 
  
_________________________ 
Peter Luckham, Chair 
Certified Correct: 
 
_________________________ 
Diane Corbett, Recorder