Salt Spring Island Local Trust Committee regular meeting, January 29, 2024

[0:00:00] Voice 4: hmm we've

[0:01:05] Voice 9: got lots of people uh as attendees in the waiting room just not our trustees here

[0:01:16] Voice 11: um there's no trustees there emily no not

[0:01:22] Voice 9: their names anyway i'm seeing a couple a few applicants

[0:01:26] Voice 9: here but um okay

[0:01:28] Voice 11: uh

[0:01:29] Voice 9: and they and they can they should be able to hear us right now just so hello

[0:01:33] Voice 9: Hello everyone. We're

[0:01:35] Voice 9: just having some problems here. The trustees are having trouble accessing the meeting.

[0:01:43] Voice 4: Hello.

[0:01:55] Voice 3: Hi, Daphne.

[0:01:57] Voice 13: Everybody all at once.

[0:02:01] Voice 13: What's going on?

[0:02:02] Voice 9: Oh, there's Pat.

[0:02:05] Voice 9: I'm going to

[0:02:06] Voice 7: promote Pat to a panelist.

[0:02:07] Voice 7: So, yeah, it seems like two of the trustees are having a hard time getting into the meeting.

[0:02:17] Voice 13: Who are the trustees that are having a hard time?

[0:02:19] Voice 7: Janine Dodds and David Maud.

[0:02:23] Voice 13: All right.

[0:02:31] Voice 5: Did I lose everybody?

[0:02:34] Voice 5: So, Pat,

[0:02:35] Voice 7: you were able to

[0:02:38] Voice 7: get in?

[0:02:40] Voice 5: Yes, I went through the link that Nerissa had sent,

[0:02:46] Voice 5: saying that she was in on this

[0:02:48] Voice 5: Okay, are you all

[0:02:53] Voice 5: in the hall?

[0:02:55] Voice 5: David and I are here and there are two members of the

[0:02:57] Voice 5: public. Okay.

[0:03:02] Voice 7: Janine's at

[0:03:03] Voice 7: home. And so is David having a hard time

[0:03:04] Voice 7: still getting in?

[0:03:06] Voice 5: His nodding

[0:03:07] Voice 5: his head, yes.

[0:03:08] Voice 7: Yes.

[0:03:10] Voice 5: Do you have the message that Nerissa sent out?

[0:03:13] Voice 5: Did you try that one?

[0:03:16] Voice 5: And have you got the

[0:03:18] Voice 5: Zoom app on your

[0:03:19] Voice 5: because i had to reload my zoom out so

[0:03:26] Voice 7: what is the what is he encountering when he tries to get in

[0:03:29] Voice 7: it

[0:03:31] Voice 5: just generally well it's saying that the meeting will start shortly or something

[0:03:35] Voice 5: join

[0:03:36] Trustee Maude: us oh he's

[0:03:38] Voice 5: in turn

[0:03:41] Voice 4: off

[0:03:43] Voice 13: your mic oh so

[0:03:46] Voice 7: david's in now yes

[0:03:49] Voice 9: okay

[0:03:50] Voice 7: so we're just waiting

[0:03:51] Voice 7: waiting for Janine so um but Janine's

[0:03:54] Voice 13: is not online

[0:03:55] Voice 7: Janine's

[0:03:57] Voice 13: Dodds is not her zoom is not

[0:03:59] Voice 13: open at all so oh

[0:04:01] Voice 11: I'm just talking to Janine Dodds on the phone right now Daphne does she need to

[0:04:05] Voice 11: open zoom well

[0:04:07] Voice 13: she needs to click on the link for the meeting or for the webinar or she needs to

[0:04:11] Voice 13: open zoom and join from there it'll be in her calendar if she was invited I just re-invited

[0:04:16] Voice 13: her so but she needs to have zoom open yes is she opening zoom she

[0:05:09] Voice 11: she is trying to open

[0:05:10] Voice 11: okay okay she it's saying zoom is saying she needs to sign in again okay

[0:05:23] Voice 13: yeah

[0:05:25] Voice 11: yeah

[0:05:27] Voice 11: it won't let her join the webinar when she puts in her email daphne okay um okay

[0:05:40] Voice 11: okay the link well we're all sorry okay yes um it's

[0:05:50] Voice 13: just you have access to her email

[0:05:52] Voice 13: to

[0:05:54] Voice 11: your email janine okay

[0:05:57] Voice 9: is there an option to join without the email address like just

[0:06:02] Voice 9: joining like a regular member of the public can

[0:06:05] Voice 11: you try joining as a regular member of the public

[0:06:08] Voice 11: public with the well it'll be the same link on the website as

[0:06:18] Voice 9: a link yeah um

[0:06:19] Voice 11: email okay

[0:06:36] Voice 11: once

[0:06:39] Voice 13: she joins you can promote her to a panelist

[0:06:42] Voice 11: yeah it seems to it won't it won't let her in

[0:06:49] Voice 13: what's it saying specifically so

[0:06:52] Voice 11: no jenny okay trustee dodds no i i hear you

[0:07:00] Voice 11: yeah okay i'm

[0:07:02] Voice 13: gonna remote into her computer if i can if

[0:07:05] Voice 11: she's okay hey hang on okay stop driving

[0:07:18] Voice 13: janine

[0:07:19] Voice 3: drive away there

[0:07:57] Voice 9: we go do

[0:08:01] Voice 11: you trust you hi here we are hello everyone thank you for that

[0:08:09] Voice 11: Wonderful troubleshooting in the back, Emily, Nerissa, and Daphne.

[0:08:16] Voice 11: Apologies to members of the public who've been standing patiently

[0:08:20] Voice 11: and waiting for the technical difficulties to resolve.

[0:08:25] Voice 11: I believe we're all here now.

[0:08:32] Voice 11: All right.

[0:08:36] Voice 11: Well, let's get this meeting started.

[0:08:38] Voice 11: It is 1.40 p.m.

[0:08:41] Voice 11: I apologize, everyone and members of the public and applicants who are waiting.

[0:08:46] Voice 11: We were delayed, but we're here now. So thank you, everyone. Hi, Sepka, for coming to this regular electronic meeting for the Maine Island Local Trust Committee.

[0:08:57] Voice 11: And we'd like to begin by respectfully acknowledging that the land and waters on which we gather is within the traditional territory of the Coast Salish peoples, and in particular, the Wissanik First Nation and Tsintxothan-speaking peoples.

[0:09:12] Voice 11: The Maine Island Local Trust Committee is committed to reconciliation and the acknowledgement of Indigenous place and history.

[0:09:21] Voice 11: Hi everyone, and we will get started with adoption or approval of the agenda.

[0:09:31] Voice 11: Actually, maybe I should introduce everybody. We've got our local trustees, Trustee David Maude.

[0:09:38] Voice 3: Good afternoon.

[0:09:41] Voice 11: Trustee Janine Dodds.

[0:09:42] Voice 11: Hello.

[0:09:44] Voice 11: and our able recorder and minute taker pat todd and narissa chadwick our planner and in the back

[0:09:54] Voice 11: emily has been supporting us with logistics thank you everyone um is there any changes or additions

[0:10:01] Voice 11: to the agenda um i

[0:10:04] Voice 8: always find this awkward when i have the agenda on the computer and i have the

[0:10:08] Voice 8: zoom but i'd like to add under new business conversation about the property that bc ferries

[0:10:14] Voice 8: acquired at village bay and a potential community use of that property okay

[0:10:20] Voice 11: so at 13.1 um bc ferries

[0:10:27] Voice 11: property discussion thank you anything else to add or amend to the agenda

[0:10:38] Voice 11: seeing nothing i'll take it by consent that we will adopt the agenda as amended

[0:10:44] Voice 11: and we will now open the town hall for questions and comments members of the public is anybody

[0:10:53] Voice 11: wishing to be um to speak to the local trust committee if you could raise your digital

[0:10:58] Voice 11: electronic hand and you'll be promoted to speaker oh and i should say if applicants are here or

[0:11:09] Voice 11: we've got um we're going to be reviewing an application of yours you will have a chance to

[0:11:13] Voice 11: speak um in that portion of the meeting no members of the public well this is the resounding this is

[0:11:23] Voice 11: what we get for doing electronic meetings technical difficulties and nobody wants to talk to us

[0:11:32] Voice 11: anybody no all right see none okay uh we will continue on there's no minutes from the community

[0:11:43] Voice 11: information meeting or public hearing and so we've got three sets of minutes the local trust

[0:11:50] Voice 11: committee minutes dated november 27th for adoption is there anything that needs to be

[0:11:57] Voice 11: changed or amended there is it all good trustees all right so we will adopt the minutes of november

[0:12:06] Voice 11: 27th 2023 and sorry there's no other minutes follow-up action list um pages 9 to 10 in your

[0:12:15] Voice 11: agenda if anybody's following along is there anything that trustees would like to speak to

[0:12:22] Voice 11: or ask questions with our planner or

[0:12:26] Voice 7: staff um i just wanted to speak to a couple of things

[0:12:31] Voice 7: One is with respect to the, so the Wooddale one, I think we've agreed we're tucking that into the housing project and that's good.

[0:12:41] Voice 7: But I'm just keeping it on the follow up action list so that we don't lose sight of it.

[0:12:47] Voice 7: And then the ALC application, I had a conversation with the CRD and a staff member at the Agricultural Land Reserve.

[0:12:59] Voice 7: So, essentially, what they need from the LTC, and that was just last week, so it didn't make this agenda package, but what they need from the LTC is just a, they'll need just support to go forward with the application.

[0:13:14] Voice 7: They think it'll be a very smooth and easy application. We talked to them about what, you know, the nature of the application would be.

[0:13:22] Voice 7: So I just wanted to let you know that, because I know there was some concerns around whether they would be supportive or what have you.

[0:13:30] Voice 7: I can tell you that they saw it to be a very simple thing compared to a lot of the other applications they get.

[0:13:39] Voice 7: And so the next meeting, I'll be just bringing forward a resolution, a staff report, just outlining that.

[0:13:46] Voice 7: And then they'll need a resolution to just move it into their process, basically.

[0:13:53] Voice 7: basically so that and i think the question was there was whether we could get get a response

[0:13:59] Voice 7: from them before going ahead with the application but essentially we we they need from us they need

[0:14:04] Voice 7: from you a resolution to move forward for them to look at the application but they don't see

[0:14:07] Voice 7: any problems with the application so excellent

[0:14:16] Voice 11: yes so

[0:14:18] Trustee Maude: this is the just to follow up on that so

[0:14:20] Trustee Maude: this is an exclusion application to the alr that's going to be made by the local trust committee on

[0:14:28] Trustee Maude: on behalf of the local trust committee for the CRD, correct?

[0:14:36] Voice 7: So the application, we have to support the application going forward for them to have a look at.

[0:14:45] Voice 7: And so the way that they said, you don't need, as trustees, you don't have to put any sort of,

[0:14:51] Voice 7: you don't have to identify your interests

[0:14:55] Voice 7: but you do need to express that you are willing

[0:14:59] Voice 7: to support the ALC looking at the

[0:15:04] Voice 7: application essentially.

[0:15:06] Trustee Maude: So this is different than what's happened

[0:15:09] Trustee Maude: on other islands. I just say because on Saterna

[0:15:13] Trustee Maude: we were in the process of doing an inclusion

[0:15:17] Trustee Maude: exclusion application on behalf of a landowner. We're a year

[0:15:22] Trustee Maude: you're into it right now it's become a it's become a major project on that island so

[0:15:26] Voice 7: this is yes so

[0:15:27] Voice 7: sorry uh david not to interrupt you i can wait until you finish so

[0:15:31] Trustee Maude: i just wondering what the

[0:15:32] Trustee Maude: what the difference is between the process and the main process is yeah

[0:15:36] Voice 7: so this is not an exclusion

[0:15:38] Voice 7: app it's not being excluded from the the alr it's just uh it's just um a change in use so it's just

[0:15:45] Voice 7: well it's allowing it's just allowing the use so in this case it's that it's allowing what what

[0:15:51] Voice 7: they see as a relatively small portion of the of the lr to be used for parking for um for the park

[0:16:00] Voice 8: trusty dots well i just want to say if you read the application this is not an exclusion

[0:16:05] Voice 8: this is asking permission for a non-farm use very specific to the parking going where the house site

[0:16:12] Voice 8: was so no intention to develop on any of the untouched agricultural land but this is not the

[0:16:19] Voice 8: same as an inclusion exclusion which is far more complex this is just a non-farm use okay that was

[0:16:26] Trustee Maude: my question

[0:16:26] Voice 8: because i guess i haven't seen it

[0:16:28] Voice 8: in fairness to dave i was going to say right at the

[0:16:31] Voice 8: beginning i put my hand up the way the paperwork reads it reads as an exclusion but when you

[0:16:37] Voice 8: actually so we need to change that paperwork so that it says we're out there asking for a

[0:16:42] Voice 8: non-farm use because because that is very confusing so thank you and

[0:16:49] Voice 11: thank you for

[0:16:49] Voice 11: putting your hand up trustee dodds trustee bon um any further questions or comments on these

[0:16:58] Voice 11: um the follow-up action list okay and we have no delegations and one piece of correspondence

[0:17:09] Voice 11: correspondence uh there was through uh i think it came through regional planning committee to

[0:17:17] Voice 11: executive committee to request a letter of support for all the um funding applications for affordable

[0:17:24] Voice 11: housing projects so that is here for uh your information the public's information i believe

[0:17:30] Voice 11: um there was the letter of support from local trustees as well or at least one of them um

[0:17:37] Voice 11: So eager to hear, does anyone know when that the funding window closes and we, no, might have information? Okay, great.

[0:17:49] Voice 11: Okay, so we'll move into applications and referrals. At 10.1, we've got the Salt Spring Island Local Trust Committee referral for draft bylaw number 536 for response and that is attached.

[0:18:05] Voice 11: page 13 following and um yes trustee dodds you're

[0:18:19] Voice 8: muted trustee um it there seems to be some

[0:18:22] Voice 8: controversy over this bylaw on salt spring but really it doesn't impact our interests that i can

[0:18:28] Voice 8: see so as a referral um i'm not quite sure why i was contacted by a salt spring trustee

[0:18:35] Voice 8: um where there seems to be a conflict with what staff is recommending and what what

[0:18:41] Voice 8: trustees want so i'm not sure if anyone here has any more information on that but

[0:18:45] Voice 8: i'm quite happy to move the motion once i find the piece of paper okay okay so i'll move that the um

[0:18:56] Voice 8: main island local trust committee's interests are not affected by bylaw 536 salt spring island trust

[0:19:02] Voice 8: area thank

[0:19:05] Voice 11: you trustee dodd seconded by trustee mod any further discussion and all those in favor

[0:19:12] Voice 11: aye that is carried thank you trustee dodds um yeah i had heard some on it but um as far as

[0:19:22] Voice 11: maine's concerned yeah don't see how we could respond any other way um and so the main island

[0:19:32] Voice 11: lcb 2023.1 whitman application is the applicant in the waiting room yeah

[0:19:41] Voice 7: it looks like it looks

[0:19:42] Voice 7: like the applicant is in the waiting room okay and yes okay

[0:19:49] Voice 11: hi we're here wonderful

[0:19:54] Voice 11: so we'll just have the um uh planner associated with the file uh narissa chadwick present and

[0:20:01] Voice 11: then um we'll have a chance to speak to it and trustees can ask you questions or clarifications

[0:20:07] Voice 11: that's all good yeah

[0:20:09] Voice 7: yeah so this is basically to request a public meeting

[0:20:16] Voice 7: via zoom to collect so that the other recommendation here is that it's

[0:20:21] Voice 7: procedural this is a procedural thing to satisfy the requirements of the the

[0:20:28] Voice 7: liquor and cannabis regulation branch to hold a public meeting via zoom to

[0:20:34] Voice 7: collect uh community input um and so as the staff report indicates the main island brewing company

[0:20:42] Voice 7: is wanting to basically shift their license from a picnic area endorsement license to a what is

[0:20:49] Voice 7: called a lounge license this just provides a little bit more flexibility um for them um and

[0:20:56] Voice 7: is more in line with the kind of services they'd like to provide um and so they're having to go

[0:21:01] Voice 7: back to the the the liquor and cannabis regulation branch to to um to shift their license and so part

[0:21:10] Voice 7: of the the process of the branch is that they require um they require public um that there's

[0:21:17] Voice 7: a public engagement now i will tell you that i i did give them a call to find out because because

[0:21:22] Voice 7: this so as the um the brewery doesn't plan on really in changing anything there's nothing

[0:21:28] Voice 7: that's shifting relating to the zoning that they currently have and so I did I

[0:21:35] Voice 7: did have some conversation to see if we still needed to go through public

[0:21:38] Voice 7: process given that it's already gone through essentially rezoning through the

[0:21:43] Voice 7: the LUB process and previous to that the TEP process but they said yes with this

[0:21:48] Voice 7: is a new application so you do need to go through public process but you can

[0:21:53] Voice 7: determine what that is and so um given that um the brewery there has been um there have been no um

[0:22:03] Voice 7: issues with uh with their their business um i don't i don't the staff is recommending that we

[0:22:09] Voice 7: we sort of move forward with a fairly straightforward process which is also

[0:22:13] Voice 7: something that they've done um on salt spring island they've had a number of these applications

[0:22:17] Voice 7: come forward and um and they've they've basically just opened a zoom meeting to see if anybody is

[0:22:22] Voice 7: interested in commenting um and then just moved on to um to complete the application so um that is

[0:22:30] Voice 7: um that's the rationale for for that particular recommendation it's really about moving

[0:22:36] Voice 7: the application forward as as um as efficiently as as possible

[0:22:44] Voice 11: trustees um do you have any questions or would the applicant like to speak at all to

[0:22:51] Voice 11: their application and you don't have to it seems pretty straightforward

[0:23:00] Voice 8: i'm happy to move the

[0:23:02] Voice 8: motion if there's unless there's more discussion to happen i don't know go ahead yeah

[0:23:11] Voice 5: i'll move

[0:23:13] Voice 8: that the main island local trust committee requests staff to hold a public meeting via zoom

[0:23:18] Voice 8: to collect community input on malcb 2023.1 and the rationale for the zoom meeting is excellent

[0:23:27] Voice 8: excellent it's much easier for all of us excellent

[0:23:31] Voice 11: seconded by trusty maude thank you

[0:23:34] Voice 11: any further discussion

[0:23:35] Voice 11: yeah that

[0:23:37] Voice 10: that's great i mean we you know i think it's pretty clear

[0:23:40] Voice 10: that we're not opening up a bar we're basically staying where we are um doing what most breweries

[0:23:48] Voice 10: basically can do in in most settings they have exactly what we're asking for where they have

[0:23:56] Voice 10: some snacks we're going to have a charcuterie fridge we'll have some snacks available and

[0:24:01] Voice 10: so that people can have something to eat while they're there and and really don't want to change

[0:24:08] Voice 10: much it'll just allow us to serve some people some cider versus our beer if they are gluten

[0:24:14] Voice 10: intolerant some basic things like that and serving not just a flight but also in glass

[0:24:20] Voice 10: format so people can have just one glass of something instead of a flight of something so

[0:24:25] Voice 10: So it's really not taking it too far.

[0:24:28] Voice 10: We're really wanting to stay with, you know, our daylight hours and, you know, having just a little bit more room to do things that our customers expect.

[0:24:42] Voice 11: Excellent.

[0:24:44] Voice 10: Thank you.

[0:24:45] Voice 10: If

[0:24:45] Voice 11: there's nothing else, I will call for the vote.

[0:24:48] Voice 11: All those in favor?

[0:24:51] Voice 11: And that is carried.

[0:24:52] Voice 11: Thank you so much, Annette, for coming today.

[0:24:55] Voice 11: Thank you so much.

[0:24:56] Voice 11: really

[0:24:57] Voice 10: appreciate it

[0:24:58] Voice 11: good luck on your business and the furtherance of what is already happening

[0:25:04] Voice 11: thanks

[0:25:05] Voice 10: thanks very much all

[0:25:07] Voice 11: right and now we come to the rezoning application for the ocean

[0:25:12] Voice 11: wood properties uh marz 2023.1 um and that would be charlie kaproff is she present and able to speak

[0:25:25] Voice 11: to the application or would that be you narissa it looks

[0:25:27] Voice 7: like she's in the waiting oh she looks

[0:25:29] Voice 7: in she's in the attendees list so i don't know if she needs to be promoted and i'll just know

[0:25:35] Trustee Maude: this time the applicants are here with me at the a call okay

[0:25:40] Voice 11: i can't promote oh there she is i see

[0:25:43] Voice 7: her she just came up and

[0:25:45] Voice 11: the applicants are in the hall with you yes okay wonderful thank you trusty

[0:25:51] Voice 11: mod hello charlie hello how's it going we are a little off to a bit of a late start but now

[0:25:58] Voice 2: so

[0:25:59] Voice 2: i'll try to be quick uh good afternoon chair elliott trustee dodds trustee mod

[0:26:07] Voice 2: the application before you is ma rz 2023.1 located at 6 30 dinner bay road the application proposes

[0:26:15] Voice 2: to amend the main island land use bylaw number 146 by rezoning the existing site specific zone

[0:26:22] Voice 2: country guest house commercial a c5a to support 20 detached tourist accommodation units with a total

[0:26:29] Voice 2: four of 1068 square meters four accessory buildings and a 916 square meter staff accommodation

[0:26:39] Voice 2: building the purpose of this presentation is to summarize the information received from the

[0:26:44] Voice 2: applicant regarding the resolution made by the ltc back in september and to receive direction

[0:26:49] Voice 2: from the ltc regarding next steps what's uh what's going on uh staff have provided recommendations on

[0:26:55] Voice 2: page one of the staff report um so as a recap the ltc made the following resolution at the september

[0:27:02] Voice 2: 25th 2023 meet ltc meeting um so it was moved and seconded that the main island local trust

[0:27:09] Voice 2: committee requests that prior to proceeding further the applicant consult with surrounding

[0:27:13] Voice 2: neighbors host a community information meeting provide their feedback to local trust committee

[0:27:18] Voice 2: for consideration identify additional options for amenity contribution and water management

[0:27:23] Voice 2: and explore archaeological potential okay so beginning with neighborhood consultation

[0:27:29] Voice 2: so the applicant provided an email thread just this afternoon to demonstrate that the neighbors

[0:27:37] Voice 2: had been consulted due to the late submission staff have not had an opportunity to review and

[0:27:42] Voice 2: circulate this to the LTC. But just like a quick review shows that the property owners reached out

[0:27:49] Voice 2: to five email addresses to inquire that they'd received the full page notice in the mainliner

[0:27:53] Voice 2: and provided contact information. And last week staff have received and from what I could see

[0:28:02] Voice 2: was circulated to LTC. Staff have received nine emails in opposition from neighbors either with

[0:28:07] Voice 2: concerns or in opposition to the application as proposed um it appears that there's general

[0:28:12] Voice 2: support for reviving the ocean wood in um but opposition for the following for this uh

[0:28:19] Voice 2: application is proposed for the following reasons um proposed density and development coverage

[0:28:23] Voice 2: um staff note that the existing c5 zone allows for a maximum lot coverage of 10

[0:28:28] Voice 2: um water usage for the proposed use and potential impacts to adjacent wells

[0:28:33] Voice 2: as well as lack of consultation with the surrounding neighbors and insufficient project information in order to proceed further.

[0:28:42] Voice 2: Moving on to hosting a community information meeting. This was completed and has been summarized in the staff report.

[0:28:52] Voice 2: So a community meeting was held on November 24th, 2023 at the Main Island Community Center.

[0:29:00] Voice 2: regarding the amenity contribution and water management the applicant did provide amenity

[0:29:07] Voice 2: contributions for the public's consideration and feedback at that meeting and I kind of

[0:29:15] Voice 2: summarized in compliance with the OCP amenity zoning for requirements for in the OCP or

[0:29:22] Voice 2: recommendation of OCP and then I from my understanding desalination was proposed

[0:29:28] Voice 2: for you know water usage and there was some pushback regarding that and so it's to be

[0:29:37] Voice 2: determined you know alternatives or sort of things so we'll hear from applicants on that

[0:29:42] Voice 2: and then they did the applicants did receive an inventory assessment from the BC ARC branch

[0:29:50] Voice 2: branch regarding archaeological potential so that has been completed yeah so I think that's

[0:30:00] Voice 2: of uh the summary of what I have and so I'll really turn it over to the applicants if they'd

[0:30:04] Voice 2: like to um speak further to any of the um you know above that were mentioned um and uh you know

[0:30:11] Voice 2: answer any questions that you may have.

[0:30:14] Voice 3: Thank you Planner

[0:30:18] Voice 11: Caproff and the

[0:30:20] Voice 3: applicants

[0:30:21] Voice 11: are in the main

[0:30:23] Voice 11: hello Green Island Agricultural Hall uh welcome to our virtual meeting lucky you you get to be

[0:30:31] Voice 11: be in person there um yeah so um tell us tell us about the process for you so far and uh fill us

[0:30:41] Voice 11: in on any additional information we need to know

[0:30:43] Voice 12: okay um so we had the community consultation

[0:30:46] Voice 12: meeting um uh which uh from our perspective went really well um and what it did was it started a

[0:30:53] Voice 12: lot of great conversations so since that meeting we have talked to a couple people about water

[0:30:59] Voice 12: Water catchment, processes that are already happening on the island.

[0:31:03] Voice 12: I had a great meeting with Brian Dearden from Home Hardware.

[0:31:07] Voice 12: And I think water catchment is certainly the easiest way to go.

[0:31:13] Voice 12: Desalinization was an idea that really we just put out there

[0:31:15] Voice 12: because clearly water is going to be something that has to be considered.

[0:31:20] Voice 12: So we wanted to make sure all options were put out there.

[0:31:24] Voice 12: Overwhelmingly, certainly water catchment seems to be the most popular option

[0:31:27] Voice 12: from a community perspective it seems um and there's already a viable case on main island

[0:31:33] Voice 3: yeah

[0:31:33] Voice 12: with the resort they do rainwater catchment yeah i think

[0:31:37] Voice 12: they're running solely and given the

[0:31:39] Voice 12: amount of runoff that happens around the property there's definitely uh definitely going to be

[0:31:43] Voice 12: enough water to water catchment i think so um i don't know as far as we're concerned on our side

[0:31:48] Voice 12: it seems to be going really smoothly um we've had a lot of great feedback from the community

[0:31:53] Voice 12: in the facebook group as well as at the event over and above water catchment there hasn't really been

[0:31:58] Voice 12: anything else that was a hot topic other than staff accommodation and the size of that building

[0:32:04] Voice 12: at the meeting and in terms of that it's really that'll be a function directly related to i guess

[0:32:11] Voice 12: the size of the property once rezoning is actually confirmed so certainly up for discussion yeah and

[0:32:18] Voice 12: And it was also suggested, too, if we were doing rainwater catchment, that that could be one of the amenities to the community as well.

[0:32:25] Voice 12: Because if we have a surplus of water, we personally live in that same water district.

[0:32:31] Voice 12: So we know they're always, even in the winter, they've been low on water this year.

[0:32:36] Voice 12: So there's a possible for get back and definitely if there's a fire or something, making it accessible.

[0:32:43] Voice 12: That's a no-brainer.

[0:32:46] Voice 12: i don't know what to offer unless you have questions we're here i

[0:32:51] Voice 11: do see a hand up um i

[0:32:53] Voice 11: think it's from your designer um yeah

[0:32:56] Voice 1: i just wanted to let you know that i was here in case

[0:32:58] Voice 1: anything came up that i needed to uh to speak to okay

[0:33:02] Voice 11: thank you trustees um over to you the floor

[0:33:08] Voice 11: is yours do you have any questions or um direction at this time more information you'd like to see

[0:33:16] Voice 11: Okay.

[0:33:17] Voice 8: I have significant concerns about the size of the development. So we talked, you just mentioned about the staff housing, the 10, well, 9,000 and whatever, 860 square feet, which doesn't, of course, relate to three staff houses at all in today's world when people are trying to shrink their footprint.

[0:33:38] Voice 8: So I have concerns about the size of the project, the amount of area that it would cover, the land that's there right now that has existing structures on it is already disturbed, but from what I can see, and I wasn't at the open house, I did have conversations with people, I've had significant number of emails in the past few days from people, certainly water is a big issue, we know that, that's not my concern right now, I think water we can deal with.

[0:34:07] Voice 8: My concern is I think that what you've proposed in terms of a lot coverage, what would be there when you were done, is significantly larger than what's there now.

[0:34:17] Voice 8: So I would like to see you go back and look at what your plans are and try to fit something in that is more what I would call main island friendly.

[0:34:26] Voice 8: Also, I'd like to see you shift from the luxury resort idea to more of an eco-eco-environmental main island friendly model.

[0:34:35] Voice 8: model. That word luxury concerns me, people's expectations, the number of people that would

[0:34:41] Voice 8: go into 20 cottages versus 12 rooms in terms of the volume of use, but I don't really have

[0:34:47] Voice 8: enough information about the individual units you have planned. The event center, I say I've

[0:34:53] Voice 8: got an 8 by 11 piece of paper and it's not really helpful to me looking at that piece of paper,

[0:34:59] Voice 8: but overall from what I've seen so far it's a very large project. Other island properties do

[0:35:06] Voice 8: have these projects they tend to make them two-story or they have a different layout of

[0:35:11] Voice 8: the property but I at this point really would like to see kind of a rethinking as to what actually

[0:35:18] Voice 8: is going to go on this site is the intensity of use is quite significant in the change and that's

[0:35:24] Voice 8: an area that currently actually gets a lot of use between the um the disc golf the japanese garden

[0:35:33] Voice 8: just parking um the impact on the immediate neighbors and if you read their letters

[0:35:38] Voice 8: i mean there is valid concerns there on the impact so that's at this point i certainly would not

[0:35:43] Voice 8: support the staff proposal at this time i would ask that instead the applicant go back and try

[0:35:50] Voice 8: to tighten it up and make it as they say more island trust environmentally main island friendly

[0:35:56] Voice 8: in terms of size i also want to mention that you know in terms of development in terms of tourism

[0:36:02] Voice 8: for a number of years the spring water lodge has been for sale and it is zoned it is zoned for

[0:36:08] Voice 8: approximately 27 cottages so i think also what we're not hearing or seeing is that in fact we

[0:36:15] Voice 8: We already have density in place that has not been developed.

[0:36:19] Voice 8: Not only is the spring water zoned for 27, the property adjoining it off of Neeler Road across from the library is zoned for 30 units of tourist accommodation.

[0:36:29] Voice 8: So if we look at the bigger picture of what is the potential for Maine, there is a lot of potential for a lot more tourist accommodation.

[0:36:36] Voice 8: So I think that that has to be part of our decision.

[0:36:39] Voice 8: decision we would I would definitely everyone I think would like to see the Oceanwood project

[0:36:44] Voice 8: go ahead no no n's ifs or buts about that but we want to see it in a way that at least

[0:36:51] Voice 8: certain amount of agreement as to what we're going to see thank you I'm just going to go

[0:37:00] Voice 11: that's that's uh great um have we lost trusty mod oh no you're in the room

[0:37:06] Voice 11: sorry i was like i don't see

[0:37:08] Voice 11: your face um yeah do you have any comments or questions or

[0:37:13] Voice 11: concerns that are outstanding for you well

[0:37:17] Trustee Maude: i guess i a little bit different tactile than trustee

[0:37:20] Trustee Maude: dodds is i see that the the recommendation from staff basically is sort of the next logical step

[0:37:27] Trustee Maude: um because we as trustee dodds noted is we haven't we haven't actually seen

[0:37:33] Trustee Maude: the dirty little details um and so what the what the staff recommendation is is blah blah blah

[0:37:42] Trustee Maude: but also to produce provide us with renderings building elevation and site plans um so

[0:37:49] Trustee Maude: i just i think that's the next step like is i don't see an impediment um from going forward

[0:37:56] Trustee Maude: with a staff recommendation because it's it's not endorsing the project it's it's basically saying

[0:38:01] Trustee Maude: Okay, we see where you are. Now we need to know where you want to be. So I'm not struggling with the staff recommendation. I think it is just the next step. And, you know, until we have the answers, we don't really have the questions.

[0:38:22] Trustee Maude: and certainly like things such as 10,000 square foot of staff accommodation that needs to be

[0:38:28] Trustee Maude: rationalized but I think that's that's part of what the staffer of recommendation is in this

[0:38:35] Trustee Maude: this motion so I'm a little bit more comfortable proceeding as is but trustee Dodds maybe has a

[0:38:43] Trustee Maude: different opinion thank you well

[0:38:46] Voice 11: I'll throw in my comments here as well just for consideration

[0:38:49] Voice 11: um i'm a little i'm wondering what the business case is and who the clientele will be and how

[0:38:58] Voice 11: much research you've done into the need for a luxury resort or a if it turns into a corporate

[0:39:06] Voice 11: um you know gulf island getaway for um those who can can afford it from the city um

[0:39:15] Voice 11: Well, have you researched other Gulf Islands and how well they're doing in that sort of accommodation facility market? Because I'll tell you on Gabriola, they're struggling. The infrastructure is immense to keep up. Water issues are chronic.

[0:39:37] Voice 11: and um so basically my question is has have you done your research in terms of the marketability

[0:39:42] Voice 11: of this um are you going to be um scaling it back so that locals can use the facilities are

[0:39:52] Voice 11: they going to be affordable for um local events and why such a large staff accommodation it's

[0:39:59] Voice 11: it's just about the size of all of your cottages so how many people are going to be housed there

[0:40:05] Voice 11: and why is it so large and my final point is you're not going to get the lot once you take

[0:40:12] Voice 11: those trees down you can't get that back so that's why i ask these questions about have you done your

[0:40:17] Voice 11: research because that development there's there's no going back from that um level of lot coverage

[0:40:23] Voice 11: which uh trustee dodds referred to so really thinking through um the numbers and who your

[0:40:30] Voice 11: market is and um the long-term viability of this project um is is where i'm at is is um and so yeah

[0:40:41] Voice 11: those are my thoughts may

[0:40:44] Voice 1: i speak to mike and darren sure

[0:40:47] Voice 12: go ahead robert

[0:40:48] Voice 1: yeah so um

[0:40:49] Voice 1: i mean as a process is concerned um i was unaware that the conversation was going to

[0:40:59] Voice 1: go this way today. When we sat in front of the Islands Trust a few months ago, when we were

[0:41:05] Voice 1: given a specific outline as to what to achieve to move the process further, you know, we went

[0:41:11] Voice 1: about achieving those goals. And it seems to me that I think a bit of the process is being

[0:41:19] Voice 1: overlooked. So what I mean by that is that, you know, just for us to go ahead and spend money to,

[0:41:26] Voice 1: you know fine-tune our application we and by what i mean by that is that the island trust has to

[0:41:34] Voice 1: give us the go-ahead to proceed with an ocean wood you know proposal um in greater detail

[0:41:41] Voice 1: we were asked to go away and uh have a voluntary you know island meeting which we had a very good

[0:41:48] Voice 1: showing to in that meeting you know we collected a lot of very very valuable data and a lot of

[0:41:55] Voice 1: very positive and and you know non-positive input to which we were using to develop the ocean wood

[0:42:03] Voice 1: and fine-tune our plan if we were allowed to proceed with an application we have not been

[0:42:11] Voice 1: given the right to proceed with an application at this date you know the size of the unit that

[0:42:19] Voice 1: that will house staffing, you know, was a preliminary number that we used to start the application with.

[0:42:28] Voice 1: You know, since then we've gotten feedback that, you know, maybe five units are necessary

[0:42:34] Voice 1: or that possibly we would use some of the staff accommodation for, you know, other staffing for the island itself.

[0:42:43] Voice 1: So, you know, this point, my understanding from our last letter was that we were to uphold our side of the letter and complete the tasks at hand that we were given by the trustees in order for the trustees to vote on this project moving forward or not.

[0:43:03] Voice 1: And as the trustees might be aware, an on-vote, you know, kills any application for the next year.

[0:43:10] Voice 1: And so our hopes and the positive, you know, information that we've received back is that we have enough information to know that we need to pay attention to how big the staff housing is.

[0:43:22] Voice 1: We need to pay attention to how many trees we are removing.

[0:43:25] Voice 1: We have to pay attention to, you know, how our water is being used and what that benefit is.

[0:43:30] Voice 1: We have to pay attention to what the community benefits are that we are giving back in order to receive 20 units.

[0:43:37] Voice 1: At no point did we ever call these luxury units.

[0:43:40] Voice 1: I think that's a painting that, you know, has been arbitrarily put upon us.

[0:43:46] Voice 1: There's no word luxury that I believe any of us have ever used.

[0:43:51] Voice 1: But this is simply, you know, the business end of it, you know, TBD.

[0:43:56] Voice 1: But I can tell you as a, you know, as a consultant that's been brought on this project that sees the, you know, economical picture from a development standpoint, you know, not just as, you know, the islands, but also Vancouver, BC, you know, and much more abroad.

[0:44:13] Voice 1: You know, the independent housing or temporary housing for people to vacation with, i.e. individual cabins, has become, you know, the most kind of targeted development need ever since COVID.

[0:44:33] Voice 1: So we're seeing it more and more that, you know, individualizing units rather than having them as a joint building is something that we definitely paid attention to from our research.

[0:44:46] Voice 1: So the economics of it, you know, just to recap, you know, in order for us to move forward, you know, we need the trustees to be able to grant us that ability.

[0:44:56] Voice 1: And after that ability is granted, we plan on, you know, exercising our ability to fine-tune the details in the previously outlined aspects.

[0:45:11] Voice 1: Thank you.

[0:45:12] Voice 11: Thank you.

[0:45:13] Voice 11: Well, I certainly recognize that we are getting closer as we have these conversations.

[0:45:18] Voice 11: Trustee Dodds?

[0:45:19] Voice 11: So I just want to

[0:45:20] Voice 8: say that, first off, the original presentation we were given is still the same presentation.

[0:45:26] Voice 8: communication since then yes there's been community communication a meeting was held

[0:45:31] Voice 8: i've had verbal discussions with people at different levels currently all of the letters i

[0:45:37] Voice 8: have are are posed for various reasons but what i'm saying is from what i've heard from what i

[0:45:43] Voice 8: know about the ocean with property what i knew about my whatever too many years on main island

[0:45:48] Voice 8: um my sense is that the project's too big you talk about flexibility so go back to that flexibility

[0:45:54] Voice 8: ability and come up with what is a reasonable amount for staff housing under the current

[0:45:59] Voice 8: circumstances the same with how many cottages you actually need to build in my opinion it is too

[0:46:05] Voice 8: large and is going to cover too much of the current property if you can shrink it down and

[0:46:11] Voice 8: make it fit onto the site where all the structures currently are and come back with a drawing that

[0:46:17] Voice 8: shows that but what i see in the drawings is is expanding and covering a much larger area so we

[0:46:23] Voice 8: We have not, we've only just had that first meeting.

[0:46:26] Voice 8: And yes, you needed to go out to the public and consult.

[0:46:29] Voice 8: Now, my suggestion and request is that you actually go back and rethink the project and

[0:46:35] Voice 8: make it a bit smaller.

[0:46:36] Voice 8: I'm not saying that you have to completely throw everything out, but I think the staff

[0:46:40] Voice 8: housing does need a little bit more thought because it's a lot of square footage and maybe

[0:46:46] Voice 8: the number of cottages because the impact of traffic and people, et cetera, as I said

[0:46:51] Voice 8: in my first words.

[0:46:52] Voice 8: so I don't see anything wrong with that I don't want to send you off to get a whole bunch of

[0:46:56] Voice 8: reports if I at this point am not comfortable with your project so I'm not comfortable with

[0:47:01] Voice 8: the scale of it right as it sits right now I'm quite certain that once we get to the stage where

[0:47:07] Voice 8: we are more comfortable then you can go off and hire and do your water surveys and all of those

[0:47:13] Voice 8: necessary things but I feel at the moment including the people that went to the meeting

[0:47:18] Voice 8: that the scale of it is probably too large for Bain Island.

[0:47:24] Voice 11: Thank you, Trustee Dodds.

[0:47:25] Voice 11: And over to you in the room.

[0:47:28] Voice 12: I think it has to be said also

[0:47:30] Voice 12: that cabins are a more viable option

[0:47:34] Voice 12: because of simply accessibility.

[0:47:36] Voice 12: We have to plan for accessibility

[0:47:39] Voice 12: in a kind of establishment like this.

[0:47:41] Voice 12: And two stories may have a smaller footprint

[0:47:43] Voice 12: but it's just not practical in today's world.

[0:47:45] Voice 12: And to put a pin in it, really, the cabins in a pre-COVID world are a lot more, I think, accessible to people than they are to, like, a main building than we have.

[0:48:01] Voice 12: So that's really where the cabin idea came from.

[0:48:02] Voice 12: But to tell us that we have to put a series of cabins just on the footprint of the existing structure, I don't think is very feasible either, because I don't even know if you could fit 13 cabins in the existing footprints, given that if we were to even just match the same number of rooms, because it's different levels.

[0:48:20] Voice 12: current structure is a three-story building so it's a much different plan and I think that should

[0:48:26] Voice 12: be taken into account I don't disagree at all that the staff accommodation is too big and I

[0:48:33] Voice 12: absolutely I'm on board with changing that to reflect the size of the property but I do think

[0:48:39] Voice 12: also that we need some clear direction here guys as David's already said the point of this meeting

[0:48:47] Voice 12: is to decide whether or not we go forward and do more work here um so i don't know as the applicant

[0:48:54] Voice 12: what exactly i'm being told here like should i have had 50 people from the room who were at that

[0:48:59] Voice 12: meeting send letters of support would that have made a difference because i feel a little bit

[0:49:03] Voice 12: like we're kind of being uh snowballed here to be honest right uh

[0:49:06] Voice 12: this one seemed like a bit of

[0:49:08] Voice 12: a no-brainer because it was just uh yeah we're going to go forward and do our more homework and

[0:49:11] Voice 12: do more information for everybody to look at and we're going to discuss this as a group and come

[0:49:15] Voice 12: up with something that works best for the island or not but um it doesn't seem like that now and i

[0:49:20] Voice 12: i find it all right i'm going

[0:49:22] Voice 11: to interject this is not an adversarial um no

[0:49:25] Voice 12: no i'm just i'm just

[0:49:26] Voice 11: saying we're trying to come together on our process and so let's agree that we need to hear

[0:49:32] Voice 11: each other out and these are important points but nobody is is uh

[0:49:36] Voice 12: i don't understand what we're

[0:49:39] Voice 12: being told that's what i don't understand so and is there a process uh because obviously this is

[0:49:44] Voice 12: our first application so is there like how does this conversation look now is that something you

[0:49:48] Voice 12: want to flush out in this meeting in terms of the number of suites or is this something that we're

[0:49:53] Voice 12: we would go back and we didn't change our plan because it's already been given so we were told

[0:49:58] Voice 12: not to change something that's in process yeah even though we're not going to build a 10 000

[0:50:03] Voice 12: obviously we're not going to tear down the 13 000 and build a 10 000

[0:50:06] Voice 4: yeah yeah that's for sure

[0:50:07] Voice 12: we won't do that that was never correct on there in the first place let me just put that up there

[0:50:12] Voice 12: they're supposed to be individual and there are only so many staff housing because the the trust

[0:50:18] Voice 12: is the one the planner recommended we do more because she said if you put more on there you're

[0:50:22] Voice 12: more likely to get approved because there's a housing shortage yeah

[0:50:25] Voice 3: so

[0:50:26] Voice 12: that's why we did that

[0:50:27] Voice 12: but honestly we have no intention of building that many staff housing so to us that's a non-issue

[0:50:33] Voice 12: and it can be taken off tomorrow but we were told not to change like we can't change our

[0:50:37] Voice 12: application because it's already in but now you're saying we could have changed it and then it would

[0:50:42] Voice 12: have made a difference at this meeting so i

[0:50:44] Voice 11: just can i ask clarification from the planner um the

[0:50:47] Voice 11: application fee has it been paid and is there a formal application or we haven't started that

[0:50:52] Voice 11: process yet like this is still the preliminary um process oh i don't care uh

[0:51:00] Voice 2: when someone applies

[0:51:02] Voice 2: for rezoning or a temporary use permit etc they um would pay the fee and then provide the

[0:51:10] Voice 2: site plans and all the appropriate documentation etc. And then that was assigned to me by Robert

[0:51:19] Voice 2: Kojima and then yeah I didn't have any preliminary conversations about the application before

[0:51:27] Voice 2: but I just want to note so the number of units so the 20 from 12 so that complies with

[0:51:39] Voice 2: um, the, uh, 2.10.3 of the, um, OCP, um, which says, as is intended, as it is intended that

[0:51:49] Voice 2: applications should be relatively modest for modest increases in density, local trust communities

[0:51:54] Voice 2: should not consider applications in which more than 10 additional dwelling units are proposed

[0:51:58] Voice 2: in exchange for community amenity, which they're doing, right? Um, we're not exceeding, it would

[0:52:04] Voice 2: would be eight additional units and then the other part so I think the big takeaway would be to

[0:52:13] Voice 2: determine if the amenities as proposed by the applicant are sufficient considered sufficient

[0:52:22] Voice 2: by the LTC and so the staff accommodations doesn't meet the definition of the accessory

[0:52:30] Voice 2: Because that used to be sort of like the caretaker's unit or the operator's unit. So this would be considered and could be considered an amenity contribution if it was some sort of affordable housing provision, right?

[0:52:46] Voice 2: But in terms of the plans or the number of units, I just found out recently about the number of units from the feedback from the meeting sort of thing.

[0:52:56] Voice 2: So that would all need to be determined by LTC if that's considered a sufficient amenity or if additional information is needed sort of thing, which I tried to summarize in the report.

[0:53:07] Voice 2: Hopefully that kind of answers your question.

[0:53:13] Voice 2: It does. Thank you.

[0:53:14] Voice 11: yeah um speak

[0:53:16] Voice 12: to the tree we don't plan on like clearing that lot or cutting down trees we've

[0:53:22] Voice 12: strategically placed everything where there's already there is outbuildings there and a lot

[0:53:26] Voice 12: of that existing footprint i'm not saying footprint of the 13 000 square foot building

[0:53:30] Voice 12: but footprint now there's roads all through there and everything and that's where we've

[0:53:34] Voice 12: strategically placed these cabins and maybe it doesn't even look like you know you're looking

[0:53:40] Voice 12: at a piece of paper but if you went there and see you know we did it without taking down trees

[0:53:46] Voice 12: because we're both we don't we're not the type you know we live on the island we're up the street we

[0:53:51] Voice 12: renovated our whole property without taking trees down it can be done you know so and just to use

[0:53:57] Voice 12: the same term janine used uh eco resort is definitely kind of the inspiration that we're

[0:54:02] Voice 12: going for too the whole goal with this project is so that people can go there and just rest and

[0:54:07] Voice 12: and reconnect with nature.

[0:54:09] Voice 12: So key part of that is preserving what is there

[0:54:13] Voice 12: and bringing it back, letting it grow back.

[0:54:16] Voice 12: We wanna fence on the property, of course,

[0:54:17] Voice 12: to keep up the deer, preserve the trees,

[0:54:19] Voice 12: protect the coastline as much as we can

[0:54:21] Voice 12: because it is eroding.

[0:54:23] Voice 12: So we are trying to look after it.

[0:54:26] Voice 12: I respectfully disagree.

[0:54:28] Voice 12: I don't think 20 cabins is a big jump from what is there,

[0:54:32] Voice 12: especially because it is within the parameters

[0:54:34] Voice 12: of the application.

[0:54:35] Voice 12: and I absolutely do agree that the staff accommodation can be adjusted but I will say

[0:54:41] Voice 12: this and this is an area we're going to need clarification on is on one side we're hearing

[0:54:45] Voice 12: that it would be appealing if we had staff accommodation built there was a bit of an

[0:54:50] Voice 12: overage realizing that if there was contractors on the island that needed accommodation then that

[0:54:54] Voice 12: could maybe be used for it or if it on the other side should we scale back to exactly what we think

[0:55:01] Voice 12: our needs will be yep

[0:55:03] Voice 11: that's the conversation we're having right now trustee dodds yeah so

[0:55:08] Voice 11: going back to

[0:55:08] Voice 8: what you know i didn't feel that we we need an in-between step before i'm ready

[0:55:13] Voice 8: to move the motions that staff have recommended so i still you keep saying you don't intend to

[0:55:18] Voice 8: build that but what the application that i'm looking at has this huge amount of of

[0:55:24] Voice 8: uh square footage in it so you need to go away come back in a month and actually refine what

[0:55:29] Voice 8: you want maybe give us a better site plan of some sort that shows where these are going to go

[0:55:35] Voice 8: but i didn't want to commit you to going through and spending a bunch of money when i had a concern

[0:55:42] Voice 8: and it's not just my concern it is a concern of all of the uh immediate neighbors which you know

[0:55:48] Voice 8: is it's not surprising but uh in terms of support sure you'll get lots of support from joe blow and

[0:55:54] Voice 8: in Bennett Bay. So I have to bear in mind what the letters have said and what the local people

[0:56:01] Voice 8: who live around that area have said. And I think if we can get this project towards an area where

[0:56:08] Voice 8: they're more comfortable, I'll be glad to see that. Nothing wrong with you going back and

[0:56:13] Voice 8: redoing the plans that you have right now and maybe tightening up. Maybe you should just go

[0:56:17] Voice 8: with three staff housing units. That's entirely up to you. But right now what I see is a very large

[0:56:23] Voice 8: project.

[0:56:24] Voice 11: I'll interject before we go to Planner Chadwick. The clarity that you're seeking

[0:56:31] Voice 11: is in this meeting now because what we land on in terms of community amenity in exchange for

[0:56:39] Voice 11: 20 units, how much staff housing, is that going to be staff housing for just your business or

[0:56:45] Voice 11: other businesses on the island? That is going to affect the reports that you're going to have to

[0:56:50] Voice 11: to go out and get? Where does the septic go? How many is it going to service? Where is the water

[0:56:54] Voice 11: going to come from? So this clarity is needed for the use side so that we can determine how

[0:57:02] Voice 11: appropriate is the ecological protection and what are the trade-offs for the community to fill out

[0:57:09] Voice 11: the application. We don't want to send you off to get those expensive reports for a large area and

[0:57:15] Voice 11: And then it gets scaled back because trustees come back and say, that's not appropriate.

[0:57:20] Voice 11: We've had, you know, that is a disservice to applicants because all those reports cost

[0:57:24] Voice 11: money.

[0:57:25] Voice 11: So we are trying to come together in this meeting to give you that clarity.

[0:57:29] Voice 11: So I don't think we're that far apart, but you do need to hear the concerns of the trustees.

[0:57:36] Voice 11: So I'm going to go back to Planner Chadwick.

[0:57:40] Voice 11: And actually, let's talk about the community amenity piece.

[0:57:45] Voice 11: There doesn't seem to be clarity, at least from what I've read, for what is that tradeoff? Is it housing for workers who work elsewhere on the island, a restaurant, not a community amenity, publicly accessible laundry facility?

[0:58:07] Voice 11: Well, you've heard about all the issues with rainwater, with water. So is that really feasible? These are the things you need to think through and actually put forward in the proposal is what I'm, where I'm landing here today.

[0:58:23] Voice 11: Through

[0:58:29] Voice 7: the chair? Yeah, I was just going to say, I mean, it seems the LTC is not opposed to something. And so the idea of proceeding with the application, I'm not hearing that from the LTC. I'm hearing that there is some interest in moving forward.

[0:58:52] Voice 7: but where the discomfort is in the nature of the application.

[0:58:59] Voice 7: And so, and I think what Chair Elliott said is, you know, that's a key thing,

[0:59:06] Voice 7: is that I think the caution is that the LTC doesn't want to be supporting you moving ahead

[0:59:16] Voice 7: and spending a lot of money trying to figure out a whole bunch of things

[0:59:19] Voice 7: and then saying, oh, sorry, actually, we don't want you to have that many units.

[0:59:25] Voice 7: So in a way, I mean, what's happening here is the LTC is trying to prevent that from happening, right?

[0:59:32] Voice 7: So it's like everybody's working together here to kind of come up with the process that's going to work.

[0:59:40] Voice 7: So what I'm thinking is, I think the list of requirements is maybe, maybe we've got the one related to site is at the bottom of the list and that's maybe what we should be focusing on here because it sounds like...

[1:00:00] Voice 7: One, like I mentioned before, it sounds like you're not resistant to move forward with the application LTC, but it sounds like the sticking point is just around the actual development and what that means and the amenity, right?

[1:00:14] Voice 7: Right. So that maybe is the next step. Maybe it maybe maybe it's about moving forward with the application.

[1:00:21] Voice 7: And the next step being having the conversation around the design and the amenity, the design density and amenity before going into the rest of the studies.

[1:00:37] Voice 8: So am I hearing. Oh, Trustee Dodds, over to you.

[1:00:40] Voice 8: I think she hit the nail on the head. I think we need to take out all those.

[1:00:44] Voice 8: if I had my I think we need to take out the first bunch and that we need to go to like a mini step

[1:00:53] Voice 8: of getting the renderings and and all of the things that Nerissa said before we go into the

[1:00:58] Voice 8: more expensive complicated requirements I think that we're just not quite ready to do those so

[1:01:05] Voice 8: if everybody remembers exactly and Pat will what Nerissa said I think that's really what we're

[1:01:11] Voice 8: looking for because some clarity on what's going to be on the ground how it's going to look

[1:01:15] Voice 8: definite clarity over the staff housing and if that is an amenity it needs to be written up

[1:01:21] Voice 8: and clear to us that we're creating 5 000 square feet that's for low income people on or we are

[1:01:28] Voice 8: going to have a 5 000 square feet that's only for staff that work here that we need that clarified

[1:01:34] Voice 8: before we go much further so i'm comfortable anyways with

[1:01:40] Voice 8: what your assistant gestion

[1:01:41] Voice 8: So

[1:01:42] Voice 11: we would, what you're thinking is we'd move the first resolution to proceed with processing the application, but asking the applicant to prepare renderings, building, elevation, site plans, and clarifying the community amenity portion of their plans proposal.

[1:02:04] Voice 11: proposal and then we can come back look at that and that following that if it's all good we'd go

[1:02:12] Voice 11: into the groundwater assessment and all the other more technical pieces yeah

[1:02:16] Voice 8: i would i would be

[1:02:17] Voice 11: comfortable with that

[1:02:18] Voice 5: i

[1:02:19] Voice 8: still i still would proviso that i still think that we're their

[1:02:24] Voice 8: project also overall needs to be a bit smaller and simpler i

[1:02:27] Voice 11: think that they're hearing that

[1:02:31] Voice 7: Yeah, so one of the things I'm thinking, like, with respect to this interim step, because, you know, like, so I'm sitting here thinking, what do the trustees actually want? And what are the applicants willing to provide, right? Those are the two things.

[1:02:44] Voice 7: So maybe it's to come back with some options to give you a chance to think that through.

[1:02:52] Voice 7: And I don't know if LCC, if you're in the position to, at this point, provide some information about where your comfort level is.

[1:03:03] Voice 12: Yes, thank you. That's what I'm trying to ask. Yes, that would help.

[1:03:11] Voice 11: Good. Let's give them some clarity.

[1:03:13] Voice 11: trustee Dodds what what is it you actually would want to see uh and and trustee mods

[1:03:18] Voice 12: laid on us Janine yeah

[1:03:21] Voice 8: let's start dealing

[1:03:23] Voice 8: I'd like to not see a 10,000 square foot staff

[1:03:26] Voice 8: housing I mean people should in today's world so I'd like to see that much you know a minimum of

[1:03:31] Voice 8: half that size I also am not convinced that 20 cottages are necessary I realize the point

[1:03:38] Voice 8: you know about two-story I only my vision is that where all the structures are not just the

[1:03:45] Voice 8: main building you have other structures that I would be more comfortable if you came back with

[1:03:49] Voice 8: something I could actually look at that was going to put these all within that closed in that area

[1:03:55] Voice 8: that's already been disturbed that's a large area that's been disturbed and that you keep it as far

[1:04:00] Voice 8: from the neighbors as possible we went through this with the previous application which was for

[1:04:05] Voice 8: for 20 condos for independent living for seniors so this is not the first time this you know ocean

[1:04:11] Voice 8: wood issues come up so you also have to look at the setback and the impact on the immediate of

[1:04:17] Voice 8: which there are two property owners who are immediate neighbors um the 40 car parking lot i

[1:04:22] Voice 8: mean as we work through this you have to come up with ways where we don't have people coming with

[1:04:27] Voice 8: cars i mean there's a whole lot of things that are going to have to be done for this project to be as

[1:04:32] Voice 8: as low-impact, as eco-friendly as whatever we can.

[1:04:36] Voice 8: But it's a step-by-step project.

[1:04:38] Voice 8: It's going to take a while as we work through these things.

[1:04:41] Voice 8: So clarification around the staff housing.

[1:04:44] Voice 8: Amenity, that's a dilemma because we could say, yes,

[1:04:47] Voice 8: affordable housing would be great, but is it really suitable on that property?

[1:04:52] Voice 8: On the event area, having big events there.

[1:04:55] Voice 8: You know, the Main Island Community Centre, with some financial help,

[1:05:00] Voice 8: has always planned to be a much bigger community center so maybe there's some partnering needs to

[1:05:07] Voice 8: go on off-site but to pack everybody into your site and provide all sorts of other activities

[1:05:14] Voice 8: whether it's people having business retreats yoga retreats big weddings I'm not sure that that's

[1:05:21] Voice 8: what the community wants I think that definitely there's a need for one more large venue and we do

[1:05:27] Voice 8: do actually have that land in terms of the community sector. I think they'd love to give

[1:05:30] Voice 8: up the tent, but they need help to find the funding to actually build that addition. It was

[1:05:35] Voice 8: always planned. But to start hosting big parties in that area where you've already got, however,

[1:05:43] Voice 8: X number of cottages, hopefully less than 20, is just going to overwhelm the site. So it's kind of,

[1:05:51] Voice 8: I can't really specifically say to you, but I'm hoping you'll come back and think more about

[1:05:55] Voice 8: something that's smaller a little bit but i think what narissa said is important i think we need to

[1:06:01] Voice 8: have a chance to see the actual layout i

[1:06:05] Voice 11: see a hand up in the um um robert blaney designer

[1:06:09] Voice 11: would you yeah

[1:06:10] Voice 1: thank you i just wanted to clarify two points um you know we had a lot of conversation

[1:06:17] Voice 1: and i wish um uh trustee dodds you're at that that meeting um because we had such an amazing

[1:06:25] Voice 1: amazing conversation about, you know, the exchange for, you know, more density in eight units

[1:06:32] Voice 1: versus, you know, what the cost is of providing all these community contributions. You know,

[1:06:39] Voice 1: the smaller that number gets closer to 13 units, which we, you know, already have,

[1:06:44] Voice 1: you know, it becomes less feasible for the ownership group and from a, you know,

[1:06:49] Voice 1: viability standpoint financially to provide, you know, those community contributions. So

[1:06:54] Voice 1: So there's like a sweet spot in there from a development standpoint that, you know, if you if you shrink it down from the 20 number too far, you know, does it start to just make sense to go back to the 13 units and, you know, not have the community contributions?

[1:07:10] Voice 1: And that's something we've talked about as a team, you know, quite a lot.

[1:07:14] Voice 1: And that 20 number was something that always has kind of worked out to the expenditure, you know, what those community contributions would be.

[1:07:25] Voice 1: Now, that's just one part of it. The second piece that I wanted to just confirm with was to do renderings and layouts and floor plans and site plans, to me, which is an extremely expensive thing to do, just knowing because I create the bills for those.

[1:07:44] Voice 1: um you know that my my suggestion at this point um and there's there's kind of two things that

[1:07:51] Voice 1: i've heard one is accepting the application and the fee and then doing an interim step before

[1:07:55] Voice 1: you know the next steps but the other thing i've heard is waiting a month

[1:07:58] Voice 1: and coming back before the vote and my suggestion would be um actually um putting together a very

[1:08:07] Voice 1: kind of looking back at our application and putting together a more detailed description

[1:08:11] Voice 1: of a refined application at this point um meaning like you know as per you know our public

[1:08:20] Voice 1: information meeting you know five units was more um was more in line and that would be this square

[1:08:27] Voice 1: footage and you know some reasoning why we want a you know larger um gathering space and not just

[1:08:35] Voice 1: just the 20 units, maybe refining our application.

[1:08:38] Voice 1: Because when we finally get to the go ahead,

[1:08:42] Voice 1: you take the application fee and you say go,

[1:08:46] Voice 1: we would love a really clear picture

[1:08:47] Voice 1: of what that looks like.

[1:08:49] Voice 1: And then look forward to the conversations

[1:08:52] Voice 1: down the road from that point

[1:08:53] Voice 1: after we have really delved into the details.

[1:09:01] Voice 11: Thank you for that.

[1:09:02] Voice 11: I think that's kind of what I'm hearing

[1:09:05] Voice 11: is the wish of the LTC.

[1:09:08] Voice 11: Just stand by for a second. We've got some direction from staff just as a possible way to

[1:09:17] Voice 11: raise this into a resolution.

[1:09:24] Voice 2: Yeah. Through, sorry, through the chair. I think what would be

[1:09:31] Voice 2: beneficial for myself, like reviewing and trying to provide, you know, recommendations to

[1:09:41] Voice 2: LTC is if this so I understand that you know there's been conversations and feedback received

[1:09:48] Voice 2: by the applicant at the meetings and you know that that led to some kind of positive

[1:09:52] Voice 2: discussion about next steps I think what would be appreciated is if the site plan can explicitly

[1:09:59] Voice 2: show what is proposed with square footage etc and it would be beneficial too for the

[1:10:10] Voice 2: the circular like the cul-de-sac and the existing road which is on top of an easement which again

[1:10:16] Voice 2: isn't a right-of-way but is just it'd be good to know that that's fine as proposed with the

[1:10:24] Voice 2: property that uses that easement access and I just I just want to make sure that like everything

[1:10:29] Voice 2: that's on there is actually what is you know is being proposed sort of thing so we have the exact

[1:10:35] Voice 2: square footages and things because that makes it you know my job a lot easier too right um so i

[1:10:39] Voice 2: think that would be helpful um and i you know i appreciate it there is expense in creating

[1:10:44] Voice 2: elevations and you know renderings etc um but i think like if if those could be fine tuned to um

[1:10:52] Voice 2: and i think what it might be helpful is to know the exact number of um accommodation or um of

[1:11:01] Voice 2: staff accommodation that reasonably like within a range that would be appropriate um for the

[1:11:07] Voice 2: applicants that they can go away and provide that information and then make a determination whether

[1:11:12] Voice 2: that would be considered an appropriate um amenity contribution and how that would be if it's if it's

[1:11:17] Voice 2: affordable how is ltc you know gonna um secure that and things like that you know what i mean

[1:11:22] Voice 2: um so yeah it's just my confidence i would i'd want that to be really like to be very narrow

[1:11:27] Voice 2: for myself and for the applicants so that, you know, we're not doing sort of these

[1:11:32] Voice 2: interpretations, right? So, and I would

[1:11:36] Voice 11: add to that, thank you so much, Planner Caprov. I don't

[1:11:39] Voice 11: mean to cut you off, but just while I'm thinking about it, the number within a narrower range of

[1:11:44] Voice 11: how many people you will house and how many visitors, that is going to be crucial for

[1:11:50] Voice 11: determining your water needs. And so you have just heard from the community that rainwater catchment

[1:11:57] Voice 11: is definitely a preferred um water reach you know water use where are you going to put those

[1:12:04] Voice 11: aquifers what were the cisterns where does that look like sorry not aquifers um that also could

[1:12:11] Voice 11: be worked into your design a little bit and not to put too much pressure on you but i i know you're

[1:12:16] Voice 11: hearing that the water is the critical um piece and that would give comfort to community members

[1:12:22] Voice 11: knowing there is a plan it's going to be rainwater harvesting or whatever it is where does that go

[1:12:27] Voice 11: how many is it going to service i think that's part of the responsible development piece that

[1:12:32] Voice 11: planner caprof is asking for and i definitely would like to see i cut you off charlie i'm so

[1:12:45] Voice 11: sorry i just got excited

[1:12:46] Voice 2: yeah yeah no i i didn't really have anything um further i just yeah i

[1:12:51] Voice 2: think um having an update to the site plan i think would just be would be helpful for me

[1:12:55] Voice 11: we're moving in that direction right this is this is we want to support your application is what i'm

[1:13:00] Voice 11: hearing from the ltc but there needs to be more clarity so that we know what we're um what we're

[1:13:07] Voice 11: talking about yep in

[1:13:09] Voice 11: the room there go

[1:13:10] Voice 12: ahead us coming back again and again and again how about

[1:13:14] Voice 12: you just give us the clarity right now how many do you the units are you going to approve like

[1:13:18] Voice 12: janine you obviously have a number in your head that you're comfortable with again i'm going to

[1:13:23] Voice 12: say this too we were told to apply for more yeah you

[1:13:27] Voice 12: know because in case we got approved for less

[1:13:29] Voice 12: like we don't really you know we would probably build 20 if we were approved but certainly

[1:13:34] Voice 12: wouldn't

[1:13:35] Voice 8: do it all i'm not going to

[1:13:36] Voice 12: do it all at once yeah i mean

[1:13:37] Voice 8: that's two million dollars

[1:13:38] Voice 8: and in all fairness i can't i mean if it was 12 then we wouldn't be having this conversation period

[1:13:44] Voice 8: so the

[1:13:46] Voice 3: amenity is for the eight

[1:13:48] Voice 8: extra i mean basically if you were just replacing the 12

[1:13:52] Voice 8: rooms i think my understanding with 12 cottages you basically would be working within what's there

[1:13:57] Voice 8: I don't know

[1:13:59] Voice 12: let's just do that right now like that's the thing like I would rather just do that

[1:14:04] Voice 8: I think if you come back with I think if you come back with the rent with all the things that both

[1:14:09] Voice 8: Nerissa and Charlie have said with more of the renderings and and tightening up what you want

[1:14:14] Voice 8: in terms of staff housing and and looking at your also at your um public venue um and and whether

[1:14:21] Voice 8: and whether these are community amenities too is is another the problem is if you go beyond the 12

[1:14:27] Voice 8: you need a community and an entity and and how how are we going to decide if that is or isn't

[1:14:34] Voice 8: and and this is a long process i keep telling people you're not going to have the rubber stamp

[1:14:38] Voice 8: in a month and and that's this is no different in the city yeah this

[1:14:42] Voice 3: is this is

[1:14:43] Voice 8: not the approval

[1:14:43] Voice 8: process is very slow

[1:14:44] Voice 8: no no better chadwick

[1:14:46] Voice 8: oh

[1:14:47] Voice 7: yeah oh sorry um yeah sorry i'm just coming back to um

[1:14:53] Voice 7: um i think this is a really good conversation i think it's um it's a good um that you know there

[1:14:58] Voice 7: There are things that are needed to be known in parts of the process.

[1:15:03] Voice 7: And I think this is sort of revealing that.

[1:15:06] Voice 7: I do come back to the option of, like, I'm hearing the need for further conversation

[1:15:13] Voice 7: before you're spending the money to do additional renderings and all the rest.

[1:15:18] Voice 7: So I come back to suggesting the option of being able to come back with just some other

[1:15:27] Voice 7: other options, which would provide the applicant

[1:15:32] Voice 7: the option to go back and think about

[1:15:35] Voice 7: whether they wanna think about an amenity

[1:15:37] Voice 7: and whether it's easier for them

[1:15:38] Voice 7: to just consider the existing density

[1:15:41] Voice 7: and remove that from the process.

[1:15:43] Voice 7: You remove that from the process,

[1:15:44] Voice 7: there's still the design elements

[1:15:45] Voice 7: that would still have to be discussed.

[1:15:47] Voice 7: And there still is a rezoning that's required

[1:15:49] Voice 7: because if you wanna go from separate units,

[1:15:51] Voice 7: but that would bump the whole like amenity need

[1:15:55] Voice 7: need out of the out of the discussion so the but i but i feel like you you need some time to maybe

[1:16:01] Voice 7: think about that the i think there's i think there's time needed for the for the ltc to discuss

[1:16:07] Voice 7: whatever options that you that you might feel comfortable with right um so this is where i

[1:16:13] Voice 7: sort of come back to maybe there is this interim step here before before if before more money is

[1:16:20] Voice 7: is is expended in this process and that is to prepare some you know i'm saying design density

[1:16:30] Voice 7: and amenity options and i'm not and and i'm not referring to um detailed renderings but basically

[1:16:37] Voice 7: you're you're you know let's get some more ideas on the table um and maybe that's unless you know

[1:16:44] Voice 7: if the if the ltc wants to move forward with the existing design and tweak it a bit here and there

[1:16:48] Voice 7: there, then by all means go that way. But if you want to have some further discussion

[1:16:54] Voice 7: about some of these other options that are really speaking to the questions of density

[1:17:00] Voice 7: and the questions of design, then I think there is an interim discussion that needs

[1:17:05] Voice 7: to happen. And I don't know if you're prepared to have that discussion now and figure it

[1:17:12] Voice 7: out. That's great. But maybe you need to go away and come back with some ideas and then

[1:17:17] Voice 7: then we bring it back on the table for discussion that just putting that out as a possible way of

[1:17:23] Voice 7: thinking here i

[1:17:24] Voice 12: think uh you know kind of the sticking point seems to be this community country

[1:17:28] Voice 12: amenity point um so there's an existing easement already on the property that the water board's

[1:17:34] Voice 12: using is that actually being considered by the ltc as one of the amenities that we're providing

[1:17:40] Voice 12: or are we expected to provide over and above that i

[1:17:46] Voice 11: don't have any information planner cap

[1:17:48] Voice 11: Yeah, Prof, my understanding is that for an additional eight densities, there needs to be, according to the OCP policy, there needs to be a community amenity.

[1:17:59] Voice 11: So that is the piece. It's not a sticking point. It's in our bylaws.

[1:18:03] Voice 11: So if you want to go with the existing density, the existing community amenities that are there are sufficient.

[1:18:12] Voice 11: They've already sort of had the trade off kind of thing.

[1:18:15] Voice 11: um just

[1:18:17] Voice 12: a point of clarification that amenity was provided after the structure was already

[1:18:20] Voice 12: built so it's not like that was part of an original rezoning application

[1:18:24] Voice 12: are

[1:18:25] Voice 8: we talking about the easement that goes through all the properties that easement's

[1:18:29] Voice 8: been there since the subdivision was created yeah it's always

[1:18:32] Voice 8: been there that's not i mean

[1:18:35] Voice 8: it's been developed recently but it was never an amenity it's an easement that was registered when

[1:18:41] Voice 8: when the properties were subdivided to allow access, I think, for some people.

[1:18:45] Voice 2: Yeah, it's roadway access as part of this.

[1:18:47] Voice 2: Sorry, Trustee Dunst.

[1:18:49] Voice 8: Yeah, go ahead.

[1:18:50] Voice 2: Yeah, so, you know, like, that's why I was sort of mentioning it's not like a right-of-way that, like, Hydro or something holds.

[1:18:58] Voice 2: It's an access easement between neighbors.

[1:19:02] Voice 12: That's what I just want to get some clarity around, because my understanding is on the application process,

[1:19:08] Voice 12: we have to make sure we're providing for an amenity which could be an easement and this is

[1:19:13] Voice 12: exactly an easement so but

[1:19:16] Voice 2: you're not that's not that's not the provision that was a provision

[1:19:18] Voice 2: through the process of subdivision um sorry i'm not understanding your question so

[1:19:24] Voice 12: is it because

[1:19:25] Voice 12: we're not the ones who providing it initially or that i'm just trying to understand the process

[1:19:30] Voice 12: no

[1:19:30] Voice 11: if you get extra densities to make money with commercial operation you need to trade something

[1:19:36] Voice 11: that the community will get as a benefit that is the community amenity so

[1:19:40] Voice 3: it's

[1:19:41] Voice 11: all based on the

[1:19:42] Voice 11: numbers you're current currently zoned for 13 if you stay at that number there is nothing else that

[1:19:49] Voice 11: needs to be contributed as a community amenity is my understanding am i getting

[1:19:54] Voice 2: this that's what i'm

[1:19:54] Voice 11: looking for yeah

[1:19:55] Voice 2: and i'm sorry the that's an access easement so so say my lot um doesn't have

[1:20:00] Voice 2: have road access right um so then um I have and I have to um you know have access through another

[1:20:08] Voice 2: property so that that's um that's the um roadway access um easement and it's an agreement uh on

[1:20:15] Voice 2: title between uh properties um yeah

[1:20:21] Voice 7: I I would just mention the easement isn't uh wouldn't be

[1:20:24] Voice 7: considered an MNA as it's something that already exists um and it was part of a different process

[1:20:29] Voice 7: So in this process, you would have to come up with something in addition to that, which already exists.

[1:20:36] Voice 7: Okay.

[1:20:41] Voice 2: So was there a question, sorry, about when an amenity is required?

[1:20:48] Voice 2: Or is that, I think you guys already answered that.

[1:20:50] Voice 11: That's just specifically because of the eight extra or seven extra densities.

[1:20:54] Voice 11: Is that correct?

[1:20:54] Voice 2: It's, yeah, then it's in our official community plan under 2.10.3.

[1:21:00] Voice 2: So in evaluating a proposal to increase density.

[1:21:03] Voice 2: considerations shall be given to the appropriateness of the proposed amenity that will be donated and

[1:21:08] Voice 2: the implications for the parcel and adjoining parcels of permitting the increased density

[1:21:12] Voice 2: which is what LTC is doing right now we're

[1:21:17] Voice 11: working it out okay um trustees uh and the

[1:21:22] Voice 11: sorry what are your names again please forgive me I know I hate calling people

[1:21:26] Voice 11: pardon me

[1:21:27] Voice 12: Mike and Darren Mike

[1:21:29] Voice 11: and Darren forgive me okay Mike and Darren um thank you for your

[1:21:33] Voice 11: patience with this. It's not easy fitting in expectations, I guess, with the existing community

[1:21:42] Voice 11: fabric. So we do want you to be successful. This is not about making the process more onerous

[1:21:48] Voice 11: or troublesome or costing anybody more. I have seen applications go forward and then the entire

[1:21:56] Voice 11: community says no, and they turn it down and they've spent all this money. And that's what

[1:22:01] Voice 11: what we're trying to avoid here today is get the clarity on the table with regards to the needs

[1:22:06] Voice 11: and expectations so that you can have assurance we will be with you in that process you know

[1:22:12] Voice 11: ultimately the decision you know will be made by the ltc but we want to be partners in creating

[1:22:17] Voice 11: this vision and not not you know adversaries so let's try to work together and not stress

[1:22:24] Voice 11: too much i know it is it probably is very stressful so thank you

[1:22:29] Voice 11: very much it's just uh

[1:22:30] Voice 12: It's just,

[1:22:30] Voice 3: to

[1:22:32] Voice 12: be completely honest, it just seems like it's not been a very clear process.

[1:22:36] Voice 12: So that's why I asked about the easement.

[1:22:38] Voice 12: Welcome

[1:22:38] Voice 11: to the island's trust.

[1:22:41] Voice 11: It's difficult.

[1:22:43] Voice 11: We have a very special app that governs all of these things, and it makes processes quite a bit longer.

[1:22:49] Voice 11: But that's actually part of it, is that we need time to think about the impacts and the implications of development.

[1:22:56] Voice 11: and so it is time consuming and we do we recognize that but it actually is part of the process

[1:23:04] Voice 11: developing on islands it's going to be more costly bringing over materials is expensive you

[1:23:08] Voice 11: got to think about water so we're asking you to think about that stuff before you spend the money

[1:23:13] Voice 11: so can we come to a resolution with i do feel comfortable moving forward with the first one

[1:23:21] Voice 11: if somebody wanted to move that.

[1:23:23] Voice 11: I'll move that one.

[1:23:24] Voice 11: The second one

[1:23:24] Voice 11: by Narissa and Trustee Dodds.

[1:23:26] Voice 11: Yeah,

[1:23:27] Voice 8: the first one's easy,

[1:23:29] Voice 8: but I'm not sure how to write up the second one.

[1:23:31] Voice 8: I move that the Main Island Local Trust Committee

[1:23:33] Voice 8: direct staff to proceed with processing application

[1:23:36] Voice 8: M-A-R-Z 2023.1 Thalini.

[1:23:41] Voice 11: Excellent.

[1:23:42] Voice 11: Do we have a seconder?

[1:23:43] Voice 11: That is seconded by Trustee Maude.

[1:23:45] Voice 11: Okay, all those in favor?

[1:23:49] Voice 11: Aye, that is carried.

[1:23:50] Voice 11: All right. Okay. See, we're moving forward. This is, this is progress.

[1:23:55] Voice 8: No, I'm, I'm confused. I'm not confused.

[1:23:58] Voice 8: I just can't think of the right wording in terms of, of what,

[1:24:02] Voice 8: I know that we want

[1:24:03] Voice 8: some drawings.

[1:24:05] Voice 11: We had

[1:24:05] Voice 11: a suggestion from Nerissa. If I read that out, would that be okay?

[1:24:10] Voice 11: Go ahead.

[1:24:10] Voice 11: So that the main Island, and I'm not going to move this.

[1:24:14] Voice 11: I'm just reading it. Yeah.

[1:24:15] Voice 11: Main Island local or that the applicant, sorry,

[1:24:19] Voice 11: sorry, prepare design density and potential amenity options that address concerns or no,

[1:24:30] Voice 11: that address LTC and community concerns and interests. Oh, nice. I'll do that. It's just,

[1:24:37] Voice 11: it's clarifying and filling out your proposal based on what you've heard today and from the

[1:24:43] Voice 11: community and if that can get to us next month then then we could look for all those other

[1:24:51] Voice 12: and water assessment

[1:24:53] Voice 12: report arc report what would that look like specifically like is it just like a

[1:24:57] Voice 12: like a site plan showing a square footage building and where it'll fall are we talking

[1:25:03] Voice 12: that general and showing where the water will be held is that going to suffice i

[1:25:08] Voice 11: think the numbers

[1:25:09] Voice 11: are key is what the numbers so if you're you sounded flexible on the 8 or 13 let's just stick

[1:25:18] Voice 11: with 13 then why why go up to 20 um if you want to go with the current density then you know that

[1:25:26] Voice 11: makes the process quite a bit simpler stick with your semi-detached cottages so the units number

[1:25:33] Voice 11: number of units um where is the the staff housing going to be and for how many and then how would

[1:25:40] Voice 11: the water be provided i think if you're going to do rainwater catchment you've got to think about

[1:25:45] Voice 11: where that would be and uh trusty dodds anything else i think i think

[1:25:50] Voice 8: really we want to see what

[1:25:52] Voice 8: the process is going to look like the water catchment where all that's going to go

[1:25:56] Voice 8: is going to have to fit in i think i'm more interested in what where where it's all going

[1:26:01] Voice 8: going to sit what the actual density is going to be what the actual staff housing is going to be

[1:26:06] Voice 8: bearing in mind the conversation we've had which is assuming that everything will be shrunk down a

[1:26:11] Voice 8: bit and um so we're just really looking at a new set of plans um that are gives us a little more

[1:26:17] Voice 8: detail um in terms to say the next step will be the water issue which will be a lot more complex

[1:26:24] Voice 8: and will take a lot of space and one more

[1:26:28] Voice 8: question i like i'm happy to move that motion but i i don't

[1:26:31] Voice 8: we'd

[1:26:31] Voice 11: have to have it read back i'm not sure what i said there and yes uh back to your question um

[1:26:37] Voice 12: yeah is there a specific ratio for staff accommodation that we should be working

[1:26:41] Voice 12: with and based on the occupancy of the property that's

[1:26:45] Voice 11: your business plan how do we know what

[1:26:48] Voice 11: staff you need that's the

[1:26:49] Voice 11: thing is like what is your business plan i'm

[1:26:52] Voice 12: asking you is there

[1:26:53] Voice 12: anything that you that you mandate i know my numbers we don't mandate

[1:26:56] Voice 11: staff accommodation

[1:26:58] Voice 11: accommodation that's your job

[1:26:59] Voice 12: yeah we were under the impression we had to plan for staff

[1:27:06] Voice 12: accommodation

[1:27:06] Voice 11: okay sorry charlie and narissa back to you um

[1:27:11] Voice 2: it may be beneficial um in the

[1:27:13] Voice 2: light of um providing sort of uh context etc it might be beneficial for the applicants to this

[1:27:21] Voice 2: is just a suggestion it doesn't need to be written in a resolution but to provide kind of a rationale

[1:27:26] Voice 2: rationale of the pro forma so you know based on you know our understanding of like um you know

[1:27:30] Voice 2: soft cost hard cost etc like this is realistic for what we could provide on this site and what

[1:27:37] Voice 2: would be realistic as an amenity and you know you know ltc if you're asking for this that's not

[1:27:43] Voice 2: feasible from a pro forma perspective you know what i mean so um that might be just like good

[1:27:48] Voice 2: sort of you know having that strong rationale really helps um everyone um you know understand

[1:27:55] Voice 2: in the bigger picture. Just kind of a comment I had.

[1:27:59] Voice 7: Yeah, through the chair. My comments are

[1:28:03] Voice 7: sort of along the similar lines in terms of thinking about what kind of information to

[1:28:08] Voice 7: prepare for discussion at the next meeting. And I think, again, coming back to, it seems like

[1:28:18] Voice 7: there may be some concern around the amount of units. Is it even feasible? Have you done

[1:28:24] Voice 7: been thinking about some other options that might address um you know have you done the math

[1:28:31] Voice 7: basically on what those other options could look like you know have you again it seems like maybe

[1:28:36] Voice 7: you're you're maybe you're interested in in in scaling down and and not uh considering the

[1:28:43] Voice 7: amenity piece um if that's something you're thinking i just feel like um to be able to

[1:28:49] Voice 7: kind of put it all out on the table a little bit and have a little bit of conversation would be

[1:28:53] Voice 7: be really helpful and honestly from a you know I mean obviously from a business perspective there

[1:28:57] Voice 7: are things that are going to work and things that aren't going to work so that those are the kinds

[1:29:00] Voice 7: of considerations that would be would need to be kind of included in in in an identification of

[1:29:07] Voice 7: options like I would almost offer or suggest that you think about you know three options

[1:29:14] Voice 7: or something that that's it with and it may be that what what you're currently thinking is is

[1:29:18] Voice 7: really the only option that's going to work for you right but to have some rationale I think would

[1:29:22] Voice 7: be useful um useful to further the discussion and get um and get a clearer idea um from the

[1:29:32] Voice 7: you know where the comfort level is both with the um with the trustees and the community

[1:29:40] Voice 12: um just to ask one more time to really nail at home though is there a requirement that the

[1:29:46] Voice 12: islands trust has for an application rezoning that of this nature that would account for staff

[1:29:53] Voice 12: because we were under the impression that we did have to plan for staff housing on a project like this.

[1:30:00] Voice 12: Is there a reason for that?

[1:30:01] Voice 8: That's a good question for clarity.

[1:30:04] Voice 8: My recollection is that we wrote in that for every 10 units, you need one unit of staff

[1:30:08] Voice 8: housing.

[1:30:11] Voice 8: That's somewhere in our bylaws, but I can't find it right at the moment.

[1:30:14] Voice 8: But yes, that was important.

[1:30:17] Voice 8: Oh, Nerissa.

[1:30:18] Voice 7: Yeah,

[1:30:19] Voice 8: I would also

[1:30:19] Voice 7: add that we're going into a housing project as of April.

[1:30:23] Voice 7: And that's one of the list of things is to require staff housing with any commercial

[1:30:28] Voice 7: rezoning.

[1:30:30] Voice 7: um and so that like the number in that respect is yet to be determined so it could be more than

[1:30:35] Voice 7: what is already currently in the um in in the uh in the ocp okay but

[1:30:43] Voice 11: it really relates to your

[1:30:44] Voice 11: business plan oh

[1:30:46] Voice 12: i get that but

[1:30:47] Voice 11: i also need to

[1:30:48] Voice 12: know what i'm what i have to have on the application

[1:30:50] Voice 12: right my my uh my ambiguity here isn't based on what i understand it's based on just trying to

[1:30:57] Voice 12: to provide you what you need. That's just good.

[1:30:59] Voice 11: Well, this is great. And thank you. I'm glad you

[1:31:02] Voice 11: asked the question because I didn't know either. I'm not fully up on their bylaws because I live

[1:31:08] Voice 11: on Gabriel. Did you have something else? I was

[1:31:11] Voice 7: just going to say we can provide like, you know,

[1:31:13] Voice 7: we can provide you with some written. Why don't we provide you something written? We'll clip out

[1:31:18] Voice 7: the reference. And yeah, I

[1:31:20] Voice 11: think I think for this to be a success, it was probably communicated to

[1:31:23] Voice 11: you additional staff housing or worker housing would would definitely be a benefit but let's

[1:31:30] Voice 11: get clear on how much because it's you know as we've just heard the numbers going up and up and

[1:31:36] Voice 11: up the concern would go up and up so um so the resolution that we had on the table i don't know

[1:31:43] Voice 11: if pat todd you can read that back and we can um work on that a bit but the the applicant prepare

[1:31:49] Voice 11: prepare or a proposed or amend its design. No, just prepare design density and potential

[1:32:02] Voice 11: amenity options to address the concerns or community and LTC concerns and interests.

[1:32:12] Voice 11: And then bring it back to the LTC. Was that? I'm happy to move that.

[1:32:18] Voice 11: Okay. Pat, did you get that solution?

[1:32:22] Voice 5: that request the applicant prepare design density and potential amenity options

[1:32:28] Voice 5: to address community and LTC concerns and

[1:32:33] Voice 11: interests because I think the interests

[1:32:35] Voice 11: yeah it's it's part of it like we're interested to hear your um like like like Nerissa said sort

[1:32:49] Voice 11: of the the options you know if this then that if you if you do this then that if we have 20 units

[1:32:55] Voice 11: and we have to provide a community amenity,

[1:32:57] Voice 11: this is what it would look like, right?

[1:32:59] Voice 11: So give us some options.

[1:33:01] Voice 11: I promise you we're going to move this process forward.

[1:33:03] Voice 11: I hear a willingness from the LTC.

[1:33:07] Voice 11: It's not about making it more onerous,

[1:33:09] Voice 11: but we just need a little bit more fleshed out proposal.

[1:33:14] Voice 11: So that is moved.

[1:33:16] Voice 11: Do we have a seconder?

[1:33:17] Voice 11: Seconded by Trustee Mott.

[1:33:20] Voice 11: Any further discussion?

[1:33:22] Voice 11: My favorite words.

[1:33:25] Voice 11: nope okay all those in favor that is carried one two three um was there anything else on that

[1:33:32] Voice 11: that we could

[1:33:33] Voice 11: move today do we want the so number five comments on the subjects groundwater recharge

[1:33:40] Voice 11: i think should that wait until we get further clarity on density and all that okay oh trusty

[1:33:46] Voice 8: dodds yeah no i think the rest can wait i think we didn't put a timeline on this um if it could

[1:33:52] Voice 8: can be done in a month great it's really up to the applicants but you didn't put a timeline

[1:33:56] Voice 8: i you know urge everyone to understand this is a very long drawn out process and when you get

[1:34:01] Voice 8: your zoning and then you start building then you have to apply for the development permit and that

[1:34:05] Voice 8: is extremely time consuming too so nothing is fast i'll

[1:34:11] Voice 11: hold that for later okay that's uh good

[1:34:16] Voice 11: Good. Thank you for your work on this and your advice on our Keproff and Chadwick.

[1:34:21] Voice 11: Much appreciated. Let us move on.

[1:34:25] Voice 11: Thanks, LTC.

[1:34:26] Voice 11: Thank you. So that's the last of our applications.

[1:34:31] Voice 11: And now do we want to take a five minute, 10 minute break before we move into the land use review?

[1:34:38] Voice 11: Give everyone a chance to refill coffee cups. That'd be OK.

[1:34:43] Voice 11: Come back at 310. Thumbs up. OK, excellent.

[1:34:48] Voice 11: Excellent. Turn off your video if you're

[1:34:49] Voice 3: going to the bathroom. Okay.

[1:42:13] Voice 11: Shall we begin? 3.13.

[1:42:19] Voice 11: I have a hard stop at 3.45, just because I'm running for a four o'clock ferry, everyone. So

[1:42:27] Voice 11: if that's possible, I could leave you in the LUB discussion stage for a while if you want.

[1:42:37] Voice 11: but let's move through okay so moving to the staff report uh planner chadwick on our minor project

[1:42:46] Voice 11: the lub review we've got uh three recommendations here the report summary i'm sure you've read

[1:42:52] Voice 11: or the um report you've read thoroughly planner chadwick uh you're looking for direction on at

[1:42:59] Voice 11: least two topics so why don't you lead us into the conversation sure

[1:43:05] Voice 7: yeah so we've had some

[1:43:07] Voice 7: conversation about this um a bit at our previous uh ltc meetings and so i've tried to organize it

[1:43:14] Voice 7: a little bit and like just drill down to where our further conversation needs to be so we can

[1:43:18] Voice 7: move this move this forward um so uh there's three recommendations um before you that so

[1:43:28] Voice 7: things we need to think about um there's some items that um that i i'm sass recommending are

[1:43:35] Voice 7: removed um there's um there's a um a an option that has been presented um ltc had asked staff

[1:43:46] Voice 7: to go back and think more about the um the patios and setback from the sea uh so there's an option

[1:43:54] Voice 7: to consider i'll go through this in a minute and um and then there's there's the recommendation

[1:43:59] Voice 7: to refer contractor yards to the advisory planning commission and uh and i will provide details i

[1:44:06] Voice 7: mean i can't provide details on this i can i'll just just um actually i'm assuming you've read it

[1:44:12] Voice 7: so let's let me just leave it at that and open for questions good

[1:44:18] Voice 11: call because we've got a very

[1:44:20] Voice 11: Very eager trustee mod right there.

[1:44:22] Voice 11: Yes.

[1:44:23] Voice 11: Right off the top for the question, I think.

[1:44:25] Trustee Maude: Oh, yes, eager.

[1:44:27] Trustee Maude: We like eager trustees.

[1:44:30] Trustee Maude: For me, recommendations one and two, I'm really not prepared to advance.

[1:44:37] Trustee Maude: Over the last year, we've been through this several times, including with APC, and I'm comfortable with where we sit.

[1:44:45] Trustee Maude: I think that the request and definitions of shipping containers, outhouses, and seawalls is valuable.

[1:44:56] Trustee Maude: I do not think that shrinking a patio down to 100 square feet as being a permitted use is acceptable.

[1:45:06] Trustee Maude: When you've got a 20-acre property and you're telling somebody that they're only allowed to have a 100-square-foot patio,

[1:45:14] Trustee Maude: You know, that's more of an urban-type restriction than a rural-type restriction, and I'm just very uncomfortable with that.

[1:45:27] Trustee Maude: I am, however, pleased to advance the issue of contractors' yards, the APC.

[1:45:33] Trustee Maude: That's where I'm at.

[1:45:39] Voice 11: Okay.

[1:45:40] Voice 11: Some discussion perhaps needed.

[1:45:45] Voice 11: Trustee Dodds, you are muted if you're trying to talk.

[1:45:48] Voice 11: I see her mouth moving.

[1:45:51] Voice 11: unmute

[1:45:52] Voice 8: me so I can read the

[1:45:53] Voice 8: agenda and talk at the same time um so anyways so I kind of went back

[1:45:57] Voice 8: and looked like removing shipping shipping containers are accessory buildings and the

[1:46:02] Voice 8: definition of structures accessory buildings are structures and it's very generic so it's obvious

[1:46:09] Voice 8: to me that people may not know that a shipping container is an accessory structure or a structure

[1:46:16] Voice 8: period. But obviously, even outhouses would all fall within the permitted accessory use on

[1:46:25] Voice 8: property. So I think it's kind of repetitious. I would like to see seawalls come back as part of

[1:46:31] Voice 8: a bigger project next time, because I think we need to have that whole foreshore conversation.

[1:46:37] Voice 8: So I'm okay with moving the motion, and I will do that now just to speed things up. So I'll move

[1:46:43] Voice 8: that the mainland local trust committee remove the shipping containers outhouses and sea walls

[1:46:48] Voice 8: from the project if i have a second or i'll speak to it i'll second it so we can okay

[1:46:59] Voice 8: and i want to say i mean outhouses are not not we don't specifically say i mean it's like the

[1:47:05] Voice 8: shipping containers an outhouse could be considered and that was not considered okay according to

[1:47:10] Voice 8: the minister of health but that's not our problem so we don't say you can't have an outhouse

[1:47:15] Voice 8: What the Minister of Health says is you're not supposed to have an outhouse, but I can put an outhouse anywhere as long as it's within the number of accessory dwellings, accessory structures I'm allowed to have.

[1:47:27] Voice 8: So both shipping containers and outhouses are currently permitted in our bylaws.

[1:47:32] Voice 8: And obviously, if we're not allowing people enough accessory, extra, extra structures, then that's a bigger issue.

[1:47:42] Voice 8: and we certainly don't allow a lot of these containers,

[1:47:47] Voice 8: et cetera, on some of the larger properties

[1:47:49] Voice 8: where we know that the shipping containers far exceed

[1:47:52] Voice 8: what they're allowed to have.

[1:47:55] Voice 8: And so I think that's the end of,

[1:47:57] Voice 8: I'm ready to move on with that one, ready for the vote.

[1:48:01] Trustee Maude: Okay, so for clarity, what we were doing

[1:48:06] Trustee Maude: was we were putting a definition

[1:48:07] Trustee Maude: of what a shipping container was.

[1:48:09] Trustee Maude: We're adding a definition into the land use bylaw.

[1:48:12] Trustee Maude: So it wasn't onerous, but it was providing clarity that I think people would require, basically to speak to what Trustee Dodd said, was that people aren't clear that a shipping container is an accessory building.

[1:48:24] Trustee Maude: So by adding in a definition of shipping containers and clearly identifying them as being an accessory building, I think provides a lot of clarity for the community that is needed.

[1:48:36] Trustee Maude: needed similarly with with the outhouses is that we had our own bylaw people confused um and um

[1:48:43] Trustee Maude: apparently the outhouses are permitted use um are permitted as an accessory building so adding the

[1:48:51] Trustee Maude: word outhouse in provides that clarity to the community that in fact it is and and or or perhaps

[1:48:57] Trustee Maude: more importantly providing the clarity to bylaw enforcement that it is a permitted

[1:49:01] Trustee Maude: structure um um as an accessory building so i i really i'm struggling with why we want to pull

[1:49:09] Trustee Maude: these things out because it's providing the clarity that people need in order to properly

[1:49:14] Trustee Maude: interpret the the regulations both as as landowners but also from our own staff um aspect

[1:49:21] Trustee Maude: because there seems to be confusion um the the seawalls um thing was a simple definition um that

[1:49:29] Trustee Maude: Again, I was trying to do something to protect both the environment and heritage resources because we are seeing some minor areas that are having major erosion issues.

[1:49:42] Trustee Maude: And to allow some simple mitigation issues, I thought that was enabling and something the community wanted and something certainly the APC strongly endorsed.

[1:49:55] Trustee Maude: endorsed um so that's i just i'm sorry i cannot support this motion i

[1:50:02] Voice 11: just thought i'll put my

[1:50:04] Voice 11: hand up just just to be in the queue i'm actually divided on this one because i agree that seawalls

[1:50:11] Voice 11: should be pulled out uh it's not a simple thing there's there's a lot of different interpretive

[1:50:17] Voice 11: latitude that people can take with seawall everything from concrete to riprop to

[1:50:23] Voice 11: to giant boulders moved by excavators, and that's a bigger project

[1:50:29] Voice 11: because there is a lot of contextual considerations on both sides,

[1:50:35] Voice 11: environmental protection and protection from erosion.

[1:50:39] Voice 11: I do want to know, you know, how often are we seeing shipping containers

[1:50:47] Voice 11: and outhouses having bylaw enforcement because there's too many

[1:50:53] Voice 11: any on a property not because of the health issue but because it they overreach the the number of

[1:51:00] Voice 11: of accessory buildings is that is that a large number

[1:51:04] Voice 11: to

[1:51:06] Voice 8: my knowledge that that hasn't happened

[1:51:08] Voice 8: yet but i do think we're going to have to do an educational program because we do have people i

[1:51:14] Voice 8: think people just aren't aware that they have there's actually a limit on how many accessory

[1:51:19] Voice 8: buildings you can have on your property i think that's the bigger issue

[1:51:23] Voice 4: but

[1:51:23] Voice 8: no we haven't the issue we had was you know someone living in a trailer who was not hooked to

[1:51:30] Voice 8: a septic system and so it became a health issue and health was brought in and now we have a do

[1:51:36] Voice 8: not enforce so a clarification i mean you look at the definition of accessory it's quite vague

[1:51:43] Voice 8: and and it would encompass definitely um shipping containers and and outhouses or anything so

[1:51:51] Voice 8: So basically, if we're going to get specific about what a shipping container is or what

[1:51:57] Voice 8: an outhouse is as an accessory structure, then we would have to put in the dog houses

[1:52:01] Voice 8: and the chicken houses.

[1:52:02] Voice 8: And so it's quite broad, quite general.

[1:52:06] Voice 8: Everything is open to it.

[1:52:08] Voice 8: The more we try to tighten things up, the more complicated it gets.

[1:52:11] Voice 8: Everything is somewhat open to interpretation in terms of bylaw.

[1:52:15] Voice 8: But to date, it hasn't been a problem.

[1:52:17] Voice 8: them but I do

[1:52:18] Voice 8: think educationally we need to get a flyer out to everyone because woodsheds would

[1:52:24] Voice 8: be accessory a safe dog with a chicken house and we don't we actually don't talk about square

[1:52:30] Voice 8: footage of the accessory we talk about lot coverage so but at this point I'm comfortable in

[1:52:35] Voice 8: seeing the outhouse and the shipping container come out and I'm okay with this the seawall is

[1:52:41] Voice 8: Because it's part of their, again, education, bigger project.

[1:52:45] Voice 8: It's a catch-22.

[1:52:47] Voice 8: There are people who could do simple fixes if they wanted to.

[1:52:51] Voice 8: And then the other problem is if it's a more complex seawall, as you've said, then you have to pay the money to bring somebody in.

[1:52:59] Voice 8: On the other hand, if you own waterfront property these days, you're very poor because your taxes are going to kill you.

[1:53:06] Voice 8: I'm okay with the motion as it stands.

[1:53:08] Voice 8: I think it's okay. I think we need to move on and get this these bylaws all the other ones done

[1:53:14] Voice 11: Okay, any further discussion?

[1:53:18] Voice 11: Yes trustee mod.

[1:53:19] Trustee Maude: Oh, well, it's just I again is is that the idea of

[1:53:26] Trustee Maude: Defining shipping containers that was because there are many things that are boxes

[1:53:31] Trustee Maude: That it's not clear like things that people are bringing in these

[1:53:35] Trustee Maude: these um highway trailers and such uh for storage and saying it's a container when it's not really a

[1:53:41] Trustee Maude: container um so it was it was trying to be a little bit more specific um same without houses

[1:53:47] Trustee Maude: it was trying to to to basically identify um for our purposes that it was a permitted structure

[1:53:56] Trustee Maude: um the seawall thing is the way it was suggested and the way it went through apc

[1:54:00] Trustee Maude: was that simple seawalls that are built of native materials less than the one and a half meters in

[1:54:07] Trustee Maude: height height was a suggested thing so it was if not of concrete if not these are not these

[1:54:13] Trustee Maude: monumental engineering achievements these were simple um additions to things not to the foreshore

[1:54:20] Trustee Maude: i will remind you um this is to your own property because that's where our jurisdiction stops

[1:54:26] Trustee Maude: stops, and it was to stop some of this advanced erosion.

[1:54:30] Trustee Maude: I would suggest that 99% of Main Island, it doesn't apply to, but there are some small

[1:54:37] Trustee Maude: portions of Main Island that have some very, very serious erosion problems, and people

[1:54:42] Trustee Maude: are unwilling to sort of engage because the requirement of getting a development variance

[1:54:47] Trustee Maude: permit is very, very expensive.

[1:54:51] Trustee Maude: so

[1:54:53] Trustee Maude: it's

[1:54:54] Trustee Maude: but as I say this all went through

[1:54:56] Trustee Maude: the advisory planning commission

[1:54:57] Trustee Maude: so you know we got

[1:54:59] Trustee Maude: the assurance from the community

[1:55:02] Trustee Maude: that these were things that we

[1:55:04] Trustee Maude: wanted to proceed with

[1:55:05] Trustee Maude: so I've just

[1:55:07] Trustee Maude: I'm very reluctant to yank the carpet out

[1:55:10] Trustee Maude: on these things because

[1:55:12] Trustee Maude: they're things I'm a little

[1:55:14] Trustee Maude: bit passionate about but I think

[1:55:16] Trustee Maude: it's good for the community

[1:55:17] Trustee Maude: it's not we're enabling not not we're not trying to put the heavy hand onto people we're just

[1:55:23] Trustee Maude: saying like a shipping container is an accessibility just for your clarity so so when we go to the

[1:55:29] Trustee Maude: property that's got 30 shipping containers on it and the guy said the guy says i didn't know that

[1:55:34] Trustee Maude: that was an accessory building well you can go well yes it is because a lot of people are

[1:55:37] Trustee Maude: interpreting um um shipping containers as being a temporary structure that does not require a permit

[1:55:43] Trustee Maude: it and it's not applied as an accessory building so it was it was playing it was applying clarity

[1:55:49] Trustee Maude: and i i i really struggled with why providing clarity is a wrong it's a bad thing and it was

[1:55:56] Trustee Maude: the same with the outhouses it was literally just providing clarity so that you know in the future

[1:56:01] Trustee Maude: if when somebody like violent enforcement comes along and sees an outhouse they don't see it as

[1:56:06] Trustee Maude: being a bad thing so i just say i just really really i'm not i'm very uncomfortable with

[1:56:12] Trustee Maude: removing these things

[1:56:13] Voice 8: trusty dots and in fairness to dave you know i get his point but i think it's

[1:56:18] Voice 8: education so in terms of shipping containers definitely we need to do a mail out to people

[1:56:23] Voice 8: in the community to understand that you know there's office pods there's all kinds of them

[1:56:28] Voice 8: out there us putting it into our bylaw isn't going to no one's going to read those bylaws and know

[1:56:32] Voice 8: that other than bylaw enforcement so i think we can cover it through education and then the sea

[1:56:38] Voice 8: walls i don't think has gone away i think it's going to come out in a bigger project but i'm

[1:56:42] Voice 8: i'm happy to let it sit it's been sitting for the last 200 years lots of people already have

[1:56:47] Voice 8: sea walls that they're not supposed to have so it's not like people are wash wash watching the

[1:56:52] Voice 8: shoreline wash away because they don't already have non-permitted sea walls so i'm happy to move

[1:56:58] Voice 8: on okay

[1:56:59] Voice 11: we're gonna have to call the vote so we can move on to the rest um it's very tricky i i

[1:57:06] Voice 11: I don't like having to break a tie here.

[1:57:10] Voice 11: I do think seawalls is the larger project.

[1:57:13] Voice 11: It's going to be hard to define as a small LUB amendment because, yeah, this isn't just a simple thing.

[1:57:23] Voice 11: Precedent-setting Supreme Court case on Mudge Island was a small, innocuous, concrete wall, and it has been crazy difficult.

[1:57:34] Voice 11: 15 years of litigation so these things need to be thought through and and i don't think it's a

[1:57:40] Voice 11: simple amendment um i'm yeah so let's call for the vote all those in favor of the first

[1:57:49] Voice 11: resolution to remove shipping containers outhouses and seawalls from the project

[1:57:55] Voice 11: that's two for one all those opposed one opposed so that is carried well sorry trustee mod

[1:58:03] Voice 11: yeah

[1:58:03] Trustee Maude: i would like to have my vote recorded please

[1:58:06] Voice 11: recording the votes in opposition

[1:58:09] Voice 11: so the second recommendation related to limiting the size of patios in the

[1:58:16] Voice 11: i'll

[1:58:17] Voice 8: move the resolution so we can discuss it that the main isle local trust committee

[1:58:22] Voice 8: endorsed staff recommendations related to limiting the size of patios in the setback from the sea

[1:58:27] Voice 8: i'll

[1:58:30] Voice 11: second it to get it on the table so

[1:58:34] Voice 8: well well i moved it i really you know a hundred i

[1:58:38] Voice 8: i i'm i'm quite ambiguous on the whole thing but you know i go to as dave does to many properties

[1:58:46] Voice 8: some of which have fully paved areas in the setback from the sea others of course don't

[1:58:51] Voice 8: because they have big decks and they're up high um i've you know 100 square if it's a

[1:58:57] Voice 8: square feet it might as well be 200 square feet i i i don't i think we should still have have some

[1:59:04] Voice 8: something because the concept was to get away from people putting asphalt cement etc because

[1:59:11] Voice 8: at least wood is innocuous and lets light and water come through so i'm i'm not going to support

[1:59:16] Voice 8: this this particular recommendation um

[1:59:21] Voice 11: and trustee mod i'm

[1:59:24] Trustee Maude: totally going to concur with with trustee

[1:59:26] Trustee Maude: dots on this is is that 100 square feet is an exceptionally

[1:59:30] Trustee Maude: small area. When you when you look at basically the meters

[1:59:36] Voice 11: meters, by the way, it's okay,

[1:59:39] Trustee Maude: it's 10 square meters, which is

[1:59:41] Trustee Maude: which is

[1:59:41] Trustee Maude: 98.9 square feet. So, so basically, but the amount is

[1:59:47] Trustee Maude: very, very small. When you consider a lot of our waterfront

[1:59:51] Trustee Maude: properties are quite large um and and also if i go in my mind around the island to the water

[2:00:00] Trustee Maude: different properties that I know have these types of structures sitting within the setbacks,

[2:00:05] Trustee Maude: there's not one that I can think of that is that small. Most of them tend to be quite a bit larger

[2:00:11] Trustee Maude: and they're not objectionable. So I just, I think we are where we are. I'm fully comfortable

[2:00:25] Trustee Maude: just keeping it in without a size restriction thank you so

[2:00:31] Voice 11: what about these the the caution

[2:00:33] Voice 11: that you noted um that not placing limitations on what is built in the setback from the sea

[2:00:40] Voice 11: may be seen as contrary to ocp policies related to foreshore protection so if this were to go

[2:00:45] Voice 11: forward to executive committee does this conform to the direction the policy statement is moving

[2:00:51] Voice 11: um what are your thoughts on that planner chadwick the um the rationale for limiting a structure in

[2:00:59] Voice 11: the setback and before i go to you trusty mod i'm asking planner chadwick um yeah

[2:01:05] Voice 7: i mean i i i've

[2:01:06] Voice 7: spoken to this um previously to you know when it was in a in the previous um review as well um that

[2:01:13] Voice 7: anything you put in the setback from the sea is going to is is is going to be not good for

[2:01:21] Voice 7: for the foreshore and the marine,

[2:01:24] Voice 7: potentially affect the marine environment as well.

[2:01:27] Voice 7: And that's why we've got setbacks, right?

[2:01:30] Voice 7: And the understanding here, and so yeah,

[2:01:36] Voice 7: so staff have a hard time supporting this

[2:01:38] Voice 7: and because there is the trust policy state,

[2:01:47] Voice 7: It potentially contravenes that particular interest, as stated in the trust policy, to preserve the marine—I can't quote it directly, but that's my concern there.

[2:02:06] Voice 7: there but and I would just say that I you know reviewed the discussion from

[2:02:12] Voice 7: the previous meeting and I have understood that that one of the key

[2:02:17] Voice 7: concerns is is that you know if if residents aren't allowed to put wood

[2:02:24] Voice 7: wood patios out then then they might default to asphalt and paving because

[2:02:30] Voice 7: that's not considered a structure and therefore is allowed in the setback from

[2:02:35] Voice 7: the sea so it's a bit complicated in that respect that that appears to be the key issue seems to be

[2:02:41] Voice 7: that that that is the fact that asphalt and paving is allowed in the setback from from the sea um

[2:02:48] Voice 7: seems to be a big issue that isn't isn't really addressed which which hasn't been addressed in

[2:02:55] Voice 7: this like head on i think um and this is like this is more like well if we allow them to have

[2:03:01] Voice 7: have the wood then that's better than the asphalt understanding that and I understood that right

[2:03:05] Voice 7: and that's what was the discussion last meeting so I guess from staff perspective this is this

[2:03:10] Voice 7: is a bit of a compromise it's like and the question to the LTC is um you know if we leave

[2:03:15] Voice 7: it open and we say allow patios and setback from C you're leaving it open for patios to be like

[2:03:21] Voice 7: just giant you just that that's what you're leaving it open for if you put a limit on it

[2:03:27] Voice 7: and maybe it's not 10 maybe it's maybe it's maybe it's a bigger limit then you're at least you're

[2:03:32] Voice 7: limiting that and then if people want to go bigger they have to come back for a dvp so in this

[2:03:37] Voice 7: respect and by putting that limit on all materials essentially like like um um you're you're perhaps

[2:03:46] Voice 7: preventing the the paving of the of the foreshore as well so that's yeah

[2:03:50] Voice 11: trusty dots thank you so

[2:03:52] Voice 8: Well, then it's a compromise.

[2:03:53] Voice 8: Can we go to 20 meters, which is a 200-square-foot deck,

[2:03:58] Voice 8: which I doubt we'll ever see anywhere.

[2:04:01] Voice 8: Or we take the chance of having our entire bylaw,

[2:04:04] Voice 8: which would just be sent back to us,

[2:04:06] Voice 8: and then we could change it at that time.

[2:04:09] Trustee Maude: Okay, I did have my hand up.

[2:04:11] Voice 11: Sorry, I didn't see that.

[2:04:14] Trustee Maude: So I just, twofold, is that I did basically a review

[2:04:19] Trustee Maude: of all of the DVPs that I can find

[2:04:23] Trustee Maude: for things within the setback from the sea,

[2:04:26] Trustee Maude: whether it be docks, patios, whatever.

[2:04:30] Trustee Maude: We just did one last year at Miners Bay

[2:04:32] Trustee Maude: which was zero setback.

[2:04:35] Trustee Maude: At no point in any of those DVPs

[2:04:37] Trustee Maude: when you went through the trust policy checklist

[2:04:40] Trustee Maude: were any of those flagged as being a concern.

[2:04:45] Trustee Maude: So I don't understand how suddenly

[2:04:50] Trustee Maude: when planner after planner after planner

[2:04:52] Trustee Maude: and application after application

[2:04:54] Trustee Maude: throughout the trust area

[2:04:56] Trustee Maude: has recommended doing a DVP

[2:04:59] Trustee Maude: for this type of structure

[2:05:00] Trustee Maude: as they've never, ever flagged the trust policy state.

[2:05:04] Trustee Maude: So I'm a little bit,

[2:05:06] Trustee Maude: I'm confused about that.

[2:05:08] Trustee Maude: But then equally,

[2:05:11] Trustee Maude: we're also saying that,

[2:05:12] Trustee Maude: well, 100 square feet is going to be cool.

[2:05:14] Trustee Maude: all so how if if we're going to go down the trust policy statement um trail why is it not a problem

[2:05:22] Trustee Maude: at 100 square feet um where it would be a problem at 105 square feet so i kind of struggle with that

[2:05:30] Trustee Maude: logic but as i say i've never ever seen anything with with any development within the foreshore

[2:05:36] Trustee Maude: where we've done it when we've done a dvp or any type of review has it ever been flagged

[2:05:43] Trustee Maude: as being contrary to the trust policy statement.

[2:05:46] Trustee Maude: Planners might be able to pull something out of some file,

[2:05:48] Trustee Maude: but I haven't ever seen it.

[2:05:50] Trustee Maude: And some of the ones, like the one in Miners Bay

[2:05:52] Trustee Maude: that was a zero setback with a concrete wall,

[2:05:54] Trustee Maude: it was strongly endorsed by planners.

[2:05:57] Trustee Maude: So I struggle with the idea

[2:06:02] Trustee Maude: that this would be contrary to the trust policy statement.

[2:06:06] Trustee Maude: And certainly, sitting on an EC,

[2:06:08] Trustee Maude: I would strongly argue that it doesn't.

[2:06:10] Trustee Maude: so and and yeah i just i i i don't see it anyway

[2:06:17] Voice 11: we see we hear your point plan a job book

[2:06:20] Voice 11: yeah

[2:06:21] Voice 7: i would just say with respect to applications that those are case by case

[2:06:25] Voice 7: and the circumstances are very specific and there's an opportunity to um um uh to to identify

[2:06:32] Voice 7: um some particularities about those cases um and and and if you if it's if you're just allowing a

[2:06:39] Voice 7: blanket ability to do this then you you don't have any ability to if you are in a particularly

[2:06:47] Voice 7: sensitive area you don't have any ability to um to constrain to constrain that so

[2:06:58] Voice 11: yes trust him on

[2:07:01] Voice 11: yeah

[2:07:02] Trustee Maude: i would just say is is like what we're trying to do is is find a a kinder and gentler path

[2:07:09] Trustee Maude: path um and and right now the 100% log coverage for all other materials that fall under the patio

[2:07:16] Trustee Maude: category of of deleterious and damaging materials um the fact that we're adding in wood i think is

[2:07:23] Trustee Maude: a good thing it's providing an economic ecologically sensitive and common sense option

[2:07:30] Trustee Maude: to people who now are basically being pushed towards something that is not so i thought this

[2:07:37] Trustee Maude: This was a very thoughtful and a very positive move to rectify what was an error in that

[2:07:46] Trustee Maude: wood was not listed.

[2:07:49] Trustee Maude: And so, you know, like right now, if you have a piece of waterfront, you can pave 100% of

[2:07:56] Trustee Maude: that property.

[2:07:57] Trustee Maude: You can put paving spills down 100% of that property.

[2:08:01] Trustee Maude: You can put concrete down 100% of the property.

[2:08:04] Trustee Maude: So all I'm saying is for the case of a patio is let's talk about wood, which is the more ecologically sensitive way of doing it, but also economical.

[2:08:16] Trustee Maude: So, you know, if you're looking at the difference between putting asphalt down and putting down wood, it's probably 10% of the cost.

[2:08:22] Trustee Maude: So trying to do a kinder friendly thing.

[2:08:25] Trustee Maude: And as I said, I've never run across anything where it's been flagged as being contrary to the policy statement.

[2:08:31] Trustee Maude: so I don't think that that is an issue so I'm really trusty

[2:08:38] Voice 8: dots I've seen I've seen them

[2:08:42] Voice 8: paved and cemented within the setback that are already there that we can't prevent so yeah so

[2:08:49] Voice 8: it's kind of that conundrum at least if we're trying to go with with what is a bit friendlier

[2:08:53] Voice 8: use within the foreshore and in terms of sensitive ecosystem areas a main island has about 400 lots

[2:09:00] Voice 8: on the waterfront they're all there's a handful that are undeveloped the majority have are fully

[2:09:05] Voice 8: developed very few are actually property here actually at the edge of the shoreline but

[2:09:11] Voice 8: definitely a certain number of them have paved and cemented so this as dave said this was the

[2:09:16] Voice 8: friendlier friendlier way of doing it so i think we should just proceed and leave it there and

[2:09:20] Voice 8: see what happens well

[2:09:22] Voice 11: i'm i'm gonna disagree because from what i've seen on gabriela and

[2:09:28] Voice 11: And we just had a report come out from Warren Dingman on foreshore structures.

[2:09:33] Voice 11: This is not the direction other LTCs are going to permit any structure, any building in the foreshore.

[2:09:42] Voice 11: And the courts have been clear that local government or municipal governments have the right to, are granted the right to regulate placement of permanent structures in water zone with their jurisdiction and regulate their use.

[2:09:58] Voice 11: But there is, what he notes is there's a general misunderstanding among property owners regarding their rights to build on their property, especially when it comes from the setback to the sea, from the sea.

[2:10:10] Voice 11: Some view the setback regulations as a seizure of land by Islands Trust.

[2:10:15] Voice 11: Many will maintain they have the right to protect their property from erosion.

[2:10:18] Voice 11: And so it is your decision, local trust committee.

[2:10:22] Voice 11: me. I realize Maine is different from Gabriola, but I would say that this is not the direction

[2:10:28] Voice 11: the Islands Trust broadly is moving to allow any structures within the setback of the sea. It's

[2:10:35] Voice 11: just, you know, if you build with wood, what do you anchor it with? You still have to, you know,

[2:10:41] Voice 11: put it in with something or some kind of piling. So I don't think, to me, this doesn't answer the

[2:10:47] Voice 11: the question of patio nor does it satisfy the question of how do we protect the environment

[2:10:55] Voice 11: in the setback of the sea and so i i don't think building anything should be permitted but your

[2:11:01] Voice 11: your bylaws are different and and you do permit patio so i'm torn on this i i don't i don't think

[2:11:09] Voice 11: this this what is written provides any clarity to be honest just by limiting the size of of an

[2:11:16] Voice 11: asphalt it's you're still allowing a structure to be built okay trustee mod yeah

[2:11:21] Trustee Maude: just you use

[2:11:23] Trustee Maude: two terms there um well one was for sure i want to set back from the sea and we are naturally

[2:11:28] Trustee Maude: not talking at all about foreshore development uh this is set back from the sea um

[2:11:35] Trustee Maude: and it's it's literally as trustee dots touched on is not unlike the seawall issue

[2:11:42] Trustee Maude: few is that very very very few uh properties on the island with this actually apply to because

[2:11:48] Trustee Maude: most of the the properties are pretty much fully developed um and it was sort of the effort was to

[2:11:54] Trustee Maude: to push people in a kinder and gentler gentler way um and and you know the it's just one of those

[2:12:03] Trustee Maude: things it is i think it's it's it's a good and a smart thing to do and and i and that's kind of

[2:12:10] Trustee Maude: why we brought it forward that's kind of where i stand okay

[2:12:20] Voice 11: so we've moved and seconded the

[2:12:23] Voice 11: the resolution um that the staff recommendation related to limiting the size of patios in the

[2:12:31] Voice 11: setback from the sea um have we had enough discussion should i call for the vote okay

[2:12:38] Voice 11: all those in favor i do not support this any opposed okay that motion is fails

[2:12:50] Voice 11: skills um so do we want to give planner chadwick any direction where to

[2:12:59] Voice 7: go yeah i feel like there's

[2:13:00] Voice 7: a lack of clarity here because i'm hearing two things one is um support for for patios and set

[2:13:10] Voice 7: back and and support and no support for them that's what so it feels like you're like the um

[2:13:17] Voice 7: those opposing are divided so it's very difficult and even if

[2:13:24] Voice 7: you and even if you and even if you

[2:13:25] Voice 7: all did support the notion and it was moving forward we'd have to know what the limit was so

[2:13:30] Voice 7: but

[2:13:30] Voice 11: it's because the the proposed recommendation doesn't satisfy like your proposal is a compromise

[2:13:38] Voice 11: but we differ on what yeah on how it's a compromise i think so correct

[2:13:43] Voice 7: yeah so uh so

[2:13:45] Voice 7: So I guess the question is, we leave it as is, which is right now they're not currently permitted.

[2:13:53] Voice 7: No.

[2:13:56] Voice 7: Yeah, so as is in the current, currently in the land use bylaw, they're not currently permitted in the setback from the sea.

[2:14:08] Voice 7: so there's a there's a decision to be made and that is to leave it as is or to allow them in

[2:14:16] Voice 7: the setback from the sea so if we leave it as is they're they're they're not allowed in setback for

[2:14:21] Voice 7: the sea so we have to make a decision this needs to be made to move forward with the change to

[2:14:27] Voice 7: allow them okay yeah trustee mod so

[2:14:31] Trustee Maude: i i think that the direction has been given previously

[2:14:34] Trustee Maude: by several previous motions, because the motion was to permit wood as being a permitted patio

[2:14:44] Trustee Maude: material within the setback from the sea. So I think status quo is go back to the previous

[2:14:51] Trustee Maude: minutes and the motion has been made several times to use wood. So I don't think that status

[2:14:59] Trustee Maude: status quo is is not permitting status quo is the direction given to staff uh with the preparation

[2:15:06] Trustee Maude: of these amendments um to proceed with wood sorry

[2:15:14] Voice 7: just for clarification um patio the the material

[2:15:18] Voice 7: of a patio is not defined so um so by default all materials are permitted um so i just wanted

[2:15:27] Voice 7: to make that clarification.

[2:15:29] Trustee Maude: Yeah, but if I may,

[2:15:33] Trustee Maude: is that we, in the last go-around,

[2:15:37] Trustee Maude: we specifically removed wood

[2:15:39] Trustee Maude: to set back from the sea.

[2:15:44] Voice 7: We specifically removed patio as a structure.

[2:15:48] Voice 7: And so if a structure is made of wood,

[2:15:52] Voice 7: it's a structure.

[2:15:53] Voice 7: And I think, again, it's a bit confusing, right?

[2:15:56] Voice 7: because asphalt and paving is not considered a structure and so that's where the differentiation

[2:16:01] Voice 7: is so it could be made out of plastic um you know the material is not defined what's what what is

[2:16:09] Voice 7: defined as the the structure which is uh the patio as the patio is defined and that's a structure

[2:16:15] Voice 7: that's a certain certain level off the ground what have you um that is just that that that's

[2:16:22] Voice 7: what the definition is and it permits whatever material so it would consider whatever material

[2:16:26] Voice 7: it could be cardboard it could be um you know um uh whatever so

[2:16:32] Trustee Maude: i i guess but what i'm saying is

[2:16:35] Trustee Maude: is that we previously have put into this project that the patio is within the setback from the sea

[2:16:41] Trustee Maude: so unless we if we don't deviate from that construction that still exists with staff does

[2:16:46] Trustee Maude: um

[2:16:48] Voice 7: so i think i i think i just need the direct direction to proceed with patios in the setback

[2:16:55] Voice 7: from the sea because it's it's just been brought back for discussion a couple of times now so

[2:16:59] Voice 7: so that is the um that is the direction that i need okay

[2:17:04] Trustee Maude: so i will move um that um patios within

[2:17:09] Trustee Maude: setback from the sea continue to be part of this project and

[2:17:14] Voice 11: i can second that okay moved and

[2:17:17] Voice 11: consecutive any further discussion all those in favor i do think it should continue to be a

[2:17:24] Voice 11: discussion i'm just need a two minute break i've got to get in the ferry lineup but i'm going to

[2:17:30] Voice 11: continue on my phone so i've got the zoom link on my phone now and um so if you want to open

[2:17:37] Voice 11: the next discussion i'll join you in like two minutes is that okay yeah cool yeah

[2:17:42] Trustee Maude: drive careful

[2:17:46] Trustee Maude: So, I believe, as I said, I'm fine with this. I'm sending it to APC for the clarity.

[2:17:58] Trustee Maude: So, Trustee Dodds, what's your...

[2:18:01] Voice 8: Yeah, no, you go ahead and make the motion. No, it's an excellent idea because we do,

[2:18:04] Voice 8: it's quite a topic and hopefully they can, they can thrash out something that is useful.

[2:18:12] Trustee Maude: Do we want to hang on for the chair to come back for the vote?

[2:18:15] Trustee Maude: Who wants to do the vote?

[2:18:18] Voice 8: Well, I don't think it needs a major discussion.

[2:18:23] Voice 8: We're still a quorum, so I think we should just go ahead and get this done.

[2:18:27] Trustee Maude: Okay, so I will move that the Main Island Local Trust Committee

[2:18:30] Trustee Maude: refer the topic of contractor yards to the Advisory Planning Commission

[2:18:32] Trustee Maude: and request APC provide recommendations by February 22nd.

[2:18:38] Voice 8: And I'll second that.

[2:18:41] Trustee Maude: Any further discussion?

[2:18:42] Trustee Maude: all

[2:18:43] Voice 8: those discussion yeah yeah i mean it's

[2:18:46] Trustee Maude: yeah too it's

[2:18:48] Voice 8: past yeah

[2:18:52] Trustee Maude: planet shattuck there's anything more you want to add into that

[2:18:57] Voice 7: no i think it's uh yeah fairly straightforward uh i'll provide them with uh that additional

[2:19:02] Voice 7: information just uh just need a bit more it needs to be more specific and i think that was discussed

[2:19:07] Voice 7: us before and i think it's again it's uh i think it's better for those that are on the island and

[2:19:12] Voice 7: have a a clear understanding of the island's interests and concerns um and um the yeah um

[2:19:20] Voice 7: we have got a bit a bit more information we can provide them with related to what's being done in

[2:19:24] Voice 7: other other on other islands so that'll hopefully help good so um trustee are you essentially

[2:19:43] Voice 7: chairing are you back up sharing right now for well I see

[2:19:48] Voice 7: there we go

[2:19:48] Trustee Maude: we have a chair we see

[2:19:51] Trustee Maude: her we

[2:19:52] Voice 7: have her that was quick okay

[2:19:57] Trustee Maude: so we're on active projects is that where we've landed

[2:20:01] Trustee Maude: um so that's page 51 yes

[2:20:08] Voice 7: um yeah so um we're just waiting on the um uh business case going through

[2:20:16] Voice 7: to find a trust council just approval to move forward with the housing options so that's

[2:20:23] Voice 7: that's just waiting for that um we're doing the minor lvb review so we're good um and

[2:20:31] Voice 7: then um on future projects again i was trying to we were going to move things around a little

[2:20:37] Voice 7: bit and i i couldn't quite figure out how to like i think i have to delete and re-add

[2:20:40] Voice 7: or something so i'll figure that out because i think at the meeting before we were uh going

[2:20:45] Voice 7: to bump the groundwater implementation down uh um below um so just to prioritize because these aren't

[2:20:54] Voice 7: the it doesn't seem like the um tap is where we enter it prioritizes so i i just need to figure

[2:21:02] Voice 7: out that so it's displayed in that way but that's that's my update there

[2:21:11] Trustee Maude: okay so that all seems

[2:21:14] Trustee Maude: pretty straightforward yeah

[2:21:15] Voice 7: are you moving to applications sure

[2:21:22] Trustee Maude: what the heck i

[2:21:23] Voice 7: have a question

[2:21:28] Voice 8: so so on the on the applications this is where the confusion was with with the um

[2:21:33] Voice 8: the the agricultural land reserve where it says exclusion of land can we get that that fixed it's

[2:21:40] Voice 7: not an exclusion okay yeah

[2:21:41] Voice 7: totally it's use it's exclusion of it's inclusion of use yeah okay we

[2:21:46] Voice 7: can so

[2:21:46] Voice 8: that's quite different okay thank you

[2:21:48] Voice 7: yeah yeah so let me write that down okay and i don't

[2:22:04] Voice 7: have anything else on applications except to say that um um i yes um the we did receive the final

[2:22:21] Voice 7: report from the qualified environmental professional related to horton bay so that's

[2:22:27] Voice 7: actually closed that file now um

[2:22:44] Trustee Maude: one question um when you we all pop down to um saint john point

[2:22:52] Trustee Maude: um it says ocp for the change from world park amended for real community regional park blah

[2:22:59] Trustee Maude: blah blah blah it doesn't mention um our motion and recommendation that it be um conservation

[2:23:05] Trustee Maude: resource oh

[2:23:08] Voice 7: yeah well we can include we'll put that in there yeah good

[2:23:11] Voice 8: i think that's really

[2:23:13] Voice 8: really important yeah

[2:23:16] Voice 7: it is and um yeah i recently had a chat with the the manager and so he's on top

[2:23:21] Voice 7: of that

[2:23:22] Voice 8: perfect what's can i ask what's happening with georgina point road um in terms of there's a

[2:23:29] Voice 8: report from equip received um we me being the lay person every time i drive by there i kind of hold

[2:23:36] Voice 8: my breath i hear you yeah

[2:23:39] Voice 7: okay yeah so um um we have received so we were waiting on um ministry

[2:23:47] Voice 7: of transportation as you know um all of us uh islands trust bylaw myself uh crd and um moti

[2:23:57] Voice 7: where we are um cc'ing each other on all of our correspondence with the applicant so that we're

[2:24:03] Voice 7: all understanding where the process is at um and so um i did give a call to the ministry of

[2:24:12] Voice 7: transportation contact last week so i could give you an update on where the things were at so we

[2:24:16] Voice 7: so they received um we're wait what we're waiting on is their approval of the engineering uh

[2:24:23] Voice 7: drawings for the retaining wall and so they

[2:24:27] Voice 7: they received some drawings before christmas

[2:24:30] Voice 7: and then they like uh early in december and then the drawings were insufficient uh the

[2:24:37] Voice 7: information was insufficient for uh the review by the by the engineers so they were asked to

[2:24:46] Voice 7: provide some other um drawings and um and modi provided them with some more specifics that they

[2:24:53] Voice 7: had to include and those were received by moti um a couple of weeks ago and so where it's at now

[2:25:01] Voice 7: is those are now being reviewed by their engineers and so once we receive um the okay from them

[2:25:09] Voice 7: then we can move on to the uh uh through the dvp process so that's that's where it's at so

[2:25:18] Voice 7: So the last I heard is it's with the engineers, and my contact in Moti also just sent the letter to the applicant confirming that yesterday.

[2:25:32] Voice 7: Or, sorry, Friday.

[2:25:33] Voice 7: So, yeah.

[2:25:36] Trustee Maude: Yeah, and just to follow up on that is that all of this discussion is to do with the downhill issue.

[2:25:44] Trustee Maude: uh apparently nothing's been addressed with the uphill issue which i think which i think is our

[2:25:50] Trustee Maude: bigger concern at this point in time

[2:25:52] Voice 4: so

[2:25:54] Trustee Maude: is that i i trust that staff will continue to sort of

[2:25:59] Trustee Maude: press the various regulatory bodies to cast their their eyes across the other side of the road

[2:26:05] Trustee Maude: and look at what what's happening there because it is a serious concern within the community

[2:26:20] Voice 11: I'm just catching up here are we still on applications or was that the piece of new

[2:26:24] Voice 11: business that's

[2:26:25] Trustee Maude: applications that's applications

[2:26:27] Voice 11: okay thanks

[2:26:28] Voice 3: so

[2:26:34] Trustee Maude: is is that the spot we have for

[2:26:36] Trustee Maude: new business now new

[2:26:39] Voice 8: businesses is there's still a few more things there's a few more

[2:26:44] Voice 8: things yeah the

[2:26:46] Voice 11: chair's report trustees report and uh conservancy report um

[2:26:50] Voice 11: um do you trustees want to um give a report and and i'll get mine in too or i guess i we

[2:27:02] Voice 11: could go to 12.6 i'll do the

[2:27:04] Voice 11: chair's report um okay well i i have to say i actually took a break

[2:27:12] Voice 11: over the holidays so there was

[2:27:14] Voice 11: uh there was very little to report although executive committee did

[2:27:18] Voice 11: It did beat last week in the middle of a big snowstorm.

[2:27:24] Voice 11: Sorry, rather on the 17th.

[2:27:30] Voice 11: And I'm sure it's not news to the main island community,

[2:27:33] Voice 11: but our CAO, Russ Hotzenpiller, is retiring.

[2:27:38] Voice 11: And so the hiring committee has been formed.

[2:27:42] Voice 11: And that's made up of the chairs of all the standing committees,

[2:27:46] Voice 11: including the new um governance committee and an executive so they are conduct or um we are

[2:27:57] Voice 11: putting together the the search terms for the search and how

[2:28:05] Voice 8: we're losing you you're broken up

[2:28:18] Voice 8: no no i think we've lost i

[2:28:21] Voice 7: think we've lost her

[2:28:23] Voice 8: i think so

[2:28:32] Voice 11: the rest of trust council oh we lost you for quite

[2:28:37] Voice 8: a while so okay

[2:28:40] Voice 8: I

[2:28:43] Voice 11: think we should skip my chair's report and move into trustee's report if that's okay.

[2:28:49] Voice 8: I don't have anything. I've got the new business item and that I will discuss under new business.

[2:28:59] Trustee Maude: Okay, I don't have a great deal. The only thing I'll note is that there's been a few emails

[2:29:06] Trustee Maude: the last couple of days surrounding the Oceanwood application. I am highly disappointed

[2:29:15] Trustee Maude: That rather than people dealing directly with the issue of the ocean, some have elected to go down the path of talking about the personalities of the people involved in the application, which is inappropriate.

[2:29:30] Trustee Maude: We do not look at applications based on the applicant.

[2:29:35] Trustee Maude: We look at the land use and the community as a whole.

[2:29:39] Trustee Maude: um and and saying the things that some people have said about the applicants um i don't care

[2:29:47] Trustee Maude: about the source i don't care about anything it's not relevant to to the discussion at hand

[2:29:52] Trustee Maude: and and on a small island i find those type of conversations to be highly inappropriate

[2:29:57] Trustee Maude: so i just wanted to touch on that because i was

[2:30:00] Trustee Maude: very very disappointed particularly some of the individuals who i know who have said those things

[2:30:04] Trustee Maude: which i just i just let's not go there please um otherwise no it's that uh it's we haven't met for

[2:30:12] Trustee Maude: a couple months so there hasn't been a lot going on there's certainly been lots and lots of

[2:30:16] Trustee Maude: interactions on the ferry and such with with people with various concerns and um it's been

[2:30:21] Trustee Maude: enjoyable and i'll look forward to a very busy and prosperous 2024 very

[2:30:32] Voice 11: good thank you for that

[2:30:34] Voice 11: report trustee mod um apologies for my lost connection yep go ahead

[2:30:40] Voice 5: if you just wanted to

[2:30:42] Voice 5: send me three or four sentences as to your report did

[2:30:47] Voice 11: you want to say something also

[2:30:49] Trustee Maude: no pat todd's

[2:30:50] Trustee Maude: just asking that um for your report if you just want to email her the three or four sentences

[2:30:54] Trustee Maude: she'll pop that into the to the minutes okay

[2:30:58] Voice 11: my chair's report oh thank you i will i i couldn't

[2:31:01] Voice 11: see your hand up there pat okay thank you sounds

[2:31:05] Voice 11: good okay uh should we move into new new business

[2:31:11] Voice 11: then and the bc hydro bc berries

[2:31:15] Voice 11: property bc go

[2:31:17] Voice 11: right

[2:31:20] Voice 8: out there it's bc fairies so we were asked

[2:31:24] Voice 8: um narissa some time ago by bc fairies which purchases the property next door to the terminal

[2:31:29] Voice 8: if there was some community interest in using that property at the moment there's the temporary

[2:31:35] Voice 8: use permit for the path builders uh temporary housing there but i do have a letter and i will

[2:31:41] Voice 8: send it out for the next um agenda in february i didn't get it in time for this agenda but i

[2:31:47] Voice 8: thought it was an excellent suggestion people are desperately looking for off-leash dog park

[2:31:52] Voice 8: so obviously that property is pretty much all fenced it's flat it's convenient location i think

[2:31:59] Voice 8: it's a great idea it'll be on the next agenda and at that point um either a trustee or the chair

[2:32:07] Voice 8: can write a letter asking uh bc ferries for permission to to use that property once the

[2:32:13] Voice 8: temporary use permit has gone and the trailers are gone so i just thought i should bring it up

[2:32:18] Voice 8: i have the letter but i didn't say didn't bother forwarding it on as it was going to be too late

[2:32:24] Voice 8: for this agenda package, but I think it's really the perfect spot if they have no development plans

[2:32:30] Voice 8: in the next few years. Also, I think that through the CRD, they would probably be able to get

[2:32:35] Voice 8: funding for any further fencing, et cetera, et cetera. Dog parks, dog walking is hugely popular

[2:32:43] Voice 8: since COVID, and we desperately need a spot. So kudos to Leanne, who wrote the letter, and

[2:32:49] Voice 8: And I think you will see it when we get this next package going.

[2:32:54] Voice 8: So that's the new business.

[2:32:56] Voice 8: Narissa, I'm not sure we didn't really, with BC Ferries,

[2:32:59] Voice 8: they never really came back to us and said, you know,

[2:33:02] Voice 8: this idea is good or that.

[2:33:04] Voice 8: We didn't pursue it a lot.

[2:33:07] Voice 8: Certainly Pickleball wasn't going to be on the list.

[2:33:11] Voice 8: But I suspect that this one might be that we could actually lobby

[2:33:15] Voice 8: strongly for our community to have that use.

[2:33:17] Voice 8: i'm hoping and assuming

[2:33:19] Voice 11: sounds like a good uh good good uh next step for

[2:33:25] Voice 8: sure so look forward

[2:33:26] Voice 8: to seeing that letter and the and the pet supply stores right across the street with all the

[2:33:32] Voice 8: cookies

[2:33:32] Voice 4: okay

[2:33:35] Voice 8: thank you awesome

[2:33:37] Voice 11: great okay so our uh next meeting our next meeting is going to be

[2:33:44] Voice 11: electronic and scheduled for february 26 2024 uh we'll open the town hall if there's anybody who

[2:33:51] Voice 11: um wishes to address the local trust committee is there anyone i'm not sure i can see attendees

[2:33:58] Voice 11: one attendee chris yes chris is is anybody wishing to speak and if so could you please

[2:34:06] Voice 11: raise your hand and we'll promote you to panelists oops

[2:34:10] Voice 5: no i

[2:34:13] Voice 11: don't think so

[2:34:15] Voice 5: so

[2:34:15] Voice 11: anything okay and there has no closed meeting so if there is no further business

[2:34:24] Voice 11: thank you for your patience everybody with the multiple technical difficulties of the chair

[2:34:30] Voice 11: dropping out at the end there um i will call for adjournment okay i do have

[2:34:36] Voice 8: a question i guess

[2:34:37] Voice 8: i'll ask daphne about why we yeah yeah about

[2:34:41] Voice 8: our zoom links and what's happening there so that we

[2:34:44] Voice 8: don't have

[2:34:45] Voice 11: to go through that

[2:34:45] Voice 8: in this meeting yes definitely okay

[2:34:49] Voice 11: okay thank you

[2:34:51] Voice 11: okay all those in

[2:34:52] Voice 11: favor thank

[2:34:54] Voice 3: you everyone

[2:34:56] Voice 3: for

[2:34:57] Voice 5: your support today great meeting bye