Islands Trust Council regular meeting, February 16, 2024

[0:00:00] Voice 7: Anthony. And

[0:00:03] Voice 17: Chair Patrick, we are live streaming and recording.

[0:00:06] Trustee Patrick: All right. That's wonderful. Thank

[0:00:09] Trustee Patrick: you very much. With that, I'd like to call this meeting of the Regional Planning Committee to

[0:00:16] Trustee Patrick: order. I'm going to turn to my Vice Chair, Trustee Barthwick, to give us an acknowledgement,

[0:00:25] Trustee Patrick: land acknowledgement today.

[0:00:28] Voice 10: Yeah, good morning, Regional Planning Committee and

[0:00:32] Voice 10: and wonderful staff, and whoever may be listening in.

[0:00:38] Voice 10: I think it's important to recognize that we are all living and working

[0:00:45] Voice 10: and getting by on the unceded territories of the Coast Salish people.

[0:00:54] Voice 10: In particular, I'm coming from Devon Island,

[0:00:58] Voice 10: which means inner island,

[0:01:00] Voice 10: because we are between Hornby and the

[0:01:05] Voice 10: Vancouver Island. And yeah, I want to just

[0:01:08] Voice 10: recognize that those territories are still

[0:01:12] Voice 10: working with trying to figure out how to

[0:01:19] Voice 10: we work to govern on these

[0:01:22] Voice 10: territories or try to manage. And that's a particularly tricky

[0:01:26] Voice 10: subject. The ownership and

[0:01:30] Voice 10: the way that even the concept of ownership of land is a complicated subject and one that needs

[0:01:36] Voice 10: a lot of work in our society and the way that we the way that we conduct ourselves and we're

[0:01:43] Voice 10: being challenged to look at that in some complicated ways I think as a as a culture

[0:01:50] Voice 10: and it's tricky to interface with that as someone who is being asked to decide the direction for

[0:01:56] Voice 10: those things when you have questions about how how that is what that's all predicated upon

[0:02:04] Voice 10: so it's a difficult it's a difficult work but i think it's very important

[0:02:09] Voice 10: and yeah i want to encourage people to give us a quick introduction of who you are and where

[0:02:14] Voice 10: you're from

[0:02:16] Trustee Patrick: excellent all right well i'll start i'm laura patrick i'm from salt spring island

[0:02:22] Trustee Patrick: Island, home of many Coast Salish nations. And I'll go from the top, if I see it, I see

[0:02:29] Trustee Patrick: Trustee Laroni.

[0:02:34] Voice 3: Hello, I'm Mikayla Laroni, Trustee, and I'm representing Mesquitee Hoyote.

[0:02:44] Trustee Patrick: Trustee Elliott.

[0:02:46] Voice 6: Good morning, everybody. My name is Toby, and I'm here on beautiful Gabriola Island,

[0:02:53] Voice 6: where I have the honor and privilege of serving in the territory of Senebuk First Nation.

[0:02:57] Voice 6: and many other Coast Salish nations.

[0:03:02] Voice 6: Trustee Graham.

[0:03:05] Voice 20: Thank you.

[0:03:06] Voice 20: My name is David Graham, locally elected on Denman Island,

[0:03:08] Voice 20: the traditional territory of the Comox and Coast Salish people.

[0:03:12] Voice 20: Trustee Boland.

[0:03:15] Voice 13: Hi, I'm Maureen Boland,

[0:03:17] Voice 13: and I'm a trustee for Staterna Island,

[0:03:21] Voice 13: home of many Salish people.

[0:03:23] Voice 13: I'm speaking to you from Tucson,

[0:03:26] Voice 13: which I looked up the meaning of the name,

[0:03:28] Voice 13: is the name given to the Sentinel Mountain

[0:03:32] Voice 13: by the Tohono O'odham Indians.

[0:03:35] Voice 13: And it's, I may not be pronouncing this properly,

[0:03:38] Voice 13: it's Si'ikshun, referring to the fact

[0:03:41] Voice 13: that the base of the mountain is darker than its summit.

[0:03:45] Voice 13: They say it means black base.

[0:03:48] Voice 13: So it's just interesting that the word Tucson

[0:03:50] Voice 13: is actually an indigenous word.

[0:03:54] Voice 13: Thanks.

[0:03:55] Voice 13: Thank

[0:03:55] Trustee Patrick: you for sharing that.

[0:03:57] Trustee Patrick: uh trust d campbell and

[0:04:02] Voice 12: trustee aaron campbell from north pender uh territory of the lasanic

[0:04:06] Voice 12: thank

[0:04:07] Trustee Luckham: you and trustee luckham good morning everyone uh honor privilege and pleasure to be

[0:04:15] Trustee Luckham: working here in uh penelope and laxon uh territory um just like to take a moment with a with a sad

[0:04:24] Trustee Luckham: heart a heavy heart um want to acknowledge um the passing uh this week of um of past chief uh

[0:04:32] Trustee Luckham: chip seymour of the cowichan nation um he was a friend and a mentor and a colleague when i worked

[0:04:40] Trustee Luckham: at couch and tribes he was a uh uh about a oh gosh a 16 year counselor and a eight year chief

[0:04:50] Trustee Luckham: number of terms and really a man of the people really strong on land rights and title and

[0:04:58] Trustee Luckham: working and supporting youth in his community thank you thank you sorry about

[0:05:05] Trustee Patrick: the phone thank

[0:05:06] Trustee Patrick: you peter did i miss any other trustees i don't think so we have a number of staff that are

[0:05:13] Trustee Patrick: joining us today. We have Director Cermak. We have Rob Croker. Did I say your last name

[0:05:24] Trustee Patrick: correctly?

[0:05:25] Voice 16: That's right. Yes.

[0:05:26] Trustee Patrick: All right, Rob. And you're going to be assisting us in taking

[0:05:30] Trustee Patrick: minutes. Is that?

[0:05:32] Voice 16: That's correct. It's my great pleasure to support the committee today.

[0:05:36] Voice 16: day.

[0:05:36] Trustee Patrick: Super. Well, welcome. And we will all do our best to be clear and helpful as you do your

[0:05:43] Trustee Patrick: duties today. We have a staff, Anthony Fatino, a planner that's going to be helping us. I love

[0:05:53] Trustee Patrick: planners. Welcome, Anthony. Hello, Nerissa Chadwick. Hello, Nerissa. And we have William

[0:06:01] Trustee Patrick: Shulman. And did I miss any other staff? We are well staffed. Well, trustee, let's go. It's a

[0:06:10] Trustee Patrick: beautiful day. Hope your glasses are charged with water and you're ready to get to work so we can

[0:06:14] Trustee Patrick: get out there and enjoy this day. We have an agenda before us. Are there any additions to

[0:06:20] Trustee Patrick: the agenda? Oh, good, because there's an awful lot on it. I did want to talk about just rearranging.

[0:06:28] Trustee Patrick: I do know that one of our members here has to leave early and we have some particular important

[0:06:32] Trustee Patrick: important new business as the by-law enforcement project.

[0:06:36] Trustee Patrick: I was wondering if we could move that up early

[0:06:38] Trustee Patrick: because I think it's important.

[0:06:41] Trustee Patrick: And while we have fresh minds

[0:06:42] Trustee Patrick: at the beginning of the meeting,

[0:06:44] Trustee Patrick: if that's all right with everyone.

[0:06:46] Trustee Patrick: So we've moved 8.1 up to the front.

[0:06:49] Trustee Patrick: And the only other change I'd like to make is 7.3 and 7.9.

[0:06:55] Trustee Patrick: I'm just gonna combine those into one item

[0:06:59] Trustee Patrick: item and have Trustee Borthwick chair that session of that.

[0:07:06] Trustee Patrick: And the timing of that, we can either put that at the end

[0:07:11] Trustee Patrick: or see how we go.

[0:07:13] Trustee Patrick: But anyway, with that, we're gonna rush into this

[0:07:16] Trustee Patrick: and do our best to make it through.

[0:07:19] Trustee Patrick: I see, whoops, sorry, screen changes.

[0:07:23] Trustee Patrick: So if you don't see, I do note there is one attendee.

[0:07:28] Trustee Patrick: um i'm oh so i forgot to say so with general consent can we approve the agenda as uh arranged

[0:07:36] Voice 13: laura yes uh sorry for interrupting uh somebody sent a message live stream is not working

[0:07:43] Voice 13: so um maybe we can if attending is working that's fine but live stream isn't working apparently or

[0:07:51] Voice 13: was not working okay thank you all

[0:07:54] Trustee Patrick: right well rob i'll let you look at that on the side while we

[0:07:57] Trustee Patrick: we carry on, if that's okay. Although we do have one person in attendance, so they must have,

[0:08:04] Trustee Patrick: oh, I guess they're attending. That might be different than live streaming. So with that,

[0:08:08] Trustee Patrick: we have a public comment period. We do have one person in attendance. If that person wishes to

[0:08:13] Trustee Patrick: address us today, they could raise their hand. They don't appear to be raising their hand.

[0:08:22] Trustee Patrick: Well, thank you for attending and listening into our meeting today. We welcome you and welcome

[0:08:28] Trustee Patrick: welcome anyone else that is live streaming if it's working okay with that we're going to move

[0:08:33] Trustee Patrick: right into um our minutes from our previous meeting from november 15th they're here for

[0:08:39] Trustee Patrick: approval are there any corrections uh to the minutes sorry i gotta open up my own um my own

[0:08:50] Trustee Patrick: notes as well um no i don't have any comments all right can we approve the minutes

[0:08:58] Trustee Luckham: let you know the

[0:08:59] Trustee Luckham: The live streaming is working at this end on TIDUS.

[0:09:02] Trustee Patrick: Ah, thank you for that confirmation.

[0:09:04] Trustee Patrick: There you go, Rob.

[0:09:06] Trustee Patrick: All right, can we approve the medicine

[0:09:09] Trustee Patrick: through general consent?

[0:09:10] Trustee Patrick: Excellent.

[0:09:12] Trustee Patrick: With that, we have the follow-up action list at item 10.

[0:09:17] Trustee Patrick: Are there any comments from staff

[0:09:20] Trustee Patrick: in regard to the follow-up action list?

[0:09:24] Voice 15: I have none, Madam Chair.

[0:09:27] Trustee Patrick: Excellent.

[0:09:28] Trustee Patrick: any questions from um trustees on the follow-up action list no it's uh i think i i do ask today

[0:09:41] Trustee Patrick: hopefully we won't be exhausted and out of um energy at the end of the meeting but when you

[0:09:46] Trustee Patrick: do get to the item on work program top priority we really should look at that very seriously think

[0:09:51] Trustee Patrick: about our follow-up action list and make sure we really are giving clear direction on what we think

[0:09:56] Trustee Patrick: is most important so that we're um we're all on the same page staff on the same page and we can

[0:10:01] Trustee Patrick: seek seek confirmation from trust council that we are all working on the things that are important

[0:10:07] Trustee Patrick: to this body i see trustee elliott uh

[0:10:12] Voice 6: thank you chair um page 12 i i wasn't sure if this action

[0:10:18] Voice 6: was um um completed or not the ubcm complete communities grant to develop water balance

[0:10:26] Voice 6: grant analyses. I had heard from staff that we would not qualify. Is that correct? And is this,

[0:10:34] Voice 6: so this is just completed because we can't get that grant?

[0:10:42] Voice 15: Through the charity? Yes. So the staff did apply. So that was, you know, completed in action.

[0:10:49] Voice 15: The response has been that we would not be successful in that. It's not meeting

[0:10:56] Voice 15: their terms of complete communities grant so staff are pivoting searching for other sources

[0:11:01] Voice 15: of funding and we just don't have anything to report back yet in terms of success with that

[0:11:06] Voice 15: well

[0:11:09] Voice 7: thank you for

[0:11:10] Trustee Patrick: that update okay any other questions on the follow-up action list

[0:11:17] Trustee Patrick: okay with that we will move on to i think that's going to bring us we're going to move up the item

[0:11:27] Trustee Patrick: of 8.1, which is a series of work here. And so is that over to you, Director Cermak?

[0:11:36] Voice 15: It is. Thank you very much. And good morning, everybody. This item has some history. I think

[0:11:43] Voice 15: it's been presented to Trust Council. So I assume all of you are familiar, but I'll just give a

[0:11:49] Voice 15: brief background. At the beginning of the new term, bylaw enforcement was raised as an issue

[0:11:55] Voice 15: you at Trust Council from many trustees and Trust Council requested work to be done. That work came

[0:12:02] Voice 15: back eventually in the form of you had at Trust Council, you had the ombudsperson and the attorney

[0:12:10] Voice 15: general presenting how they're involved in the current process, all the current policies and

[0:12:15] Voice 15: procedures were presented and reviewed. And eventually Trust Council resolved that, oh pardon

[0:12:23] Voice 15: me following up with that was the ombudsperson did a report assessing the current status of

[0:12:28] Voice 15: policies and procedures they made recommendations trust council said please go forth and implement

[0:12:35] Voice 15: those recommendations and before you do so please check in with the regional planning committee

[0:12:40] Voice 15: about the work program and project charter and report back to trust council in march so you have

[0:12:48] Voice 15: that before you you have a program charter a work program on how staff recommend implementing the

[0:12:54] Voice 15: recommendations of the ombudsperson's report and it's in there but the few things i wouldn't mind

[0:13:01] Voice 15: emphasizing in the report is you know you'll you'll discuss what's in scope and what's out of

[0:13:07] Voice 15: scope and as you do so there's many touch points for the regional planning committee it's proposed

[0:13:13] Voice 15: that, of course, as staff get busy doing the work, you'll get a chance to see the preliminary draft

[0:13:19] Voice 15: work that staff does, comment on that, and then we'd report back to Trust Council. And then after

[0:13:26] Voice 15: those edits are made, whatever edits you'd like, you'll see a copy of the draft materials. So that

[0:13:30] Voice 15: goes from preliminary and then to draft. You'll have a chance to comment on that. And of course,

[0:13:36] Voice 15: then we'll report back to Trust Council. Thank you, Robert. That's a perfect spot. And then

[0:13:40] Voice 15: then you'll get a final touch at it with the final documents to make sure that they're where

[0:13:45] Voice 15: you like. So there's three touch points, before, during, and after, so to speak,

[0:13:50] Voice 15: kind of like your normal bylaw process. And then there's an implementation phase that it's not

[0:13:55] Voice 15: really heavily talked about here because it hasn't been fully fleshed out. But whatever those

[0:14:00] Voice 15: changes to policies and procedures are, according to those best practices of the ombudsperson,

[0:14:05] Voice 15: then there's a matter of training and educating and the public and implementing and so that's

[0:14:12] Voice 15: that is to be fleshed out but we at bare minimum it would be training the bylaw enforcement team

[0:14:20] Voice 15: and then and bare minimum communicating with the public about those changes and then there would

[0:14:25] Voice 15: be the monitoring phase to make sure that things are going well after that so but those haven't

[0:14:28] Voice 15: been really fleshed out here because the first step is of course what's before you and that is

[0:14:33] Voice 15: uh drafting those changes and you watching that process so i won't delve into it any further i'm

[0:14:39] Voice 15: happy to answer any questions but it's here for your discussion and input all right thank you

[0:14:45] Trustee Patrick: before we get too deep into this i i interpreted the motion from press council a bit differently

[0:14:51] Trustee Patrick: and i'd like to look to trustees to understand it said that um yes there was to be a project charter

[0:14:58] Trustee Patrick: and work plan but we were referred that we were asked to make recommendations back to trust

[0:15:06] Trustee Patrick: council on those two items um so i read that motion as that it would require trust council

[0:15:13] Trustee Patrick: approval for these did anyone else interpret though that the same way or i

[0:15:23] Voice 13: agree we were

[0:15:25] Voice 13: just a sort of a preliminary review and then it would go to trust council anyone

[0:15:33] Trustee Patrick: else have

[0:15:34] Trustee Patrick: an impression i mean it's the way it's written it said that we were to

[0:15:39] Trustee Patrick: brought back to trust council with recommendations from rpc for review within the next six months

[0:15:46] Trustee Patrick: i see trustee graham

[0:15:47] Voice 20: yeah uh thank you that's how i read it uh these are draft

[0:15:53] Voice 20: uh articles that we're looking at running it through the regional planning committees

[0:15:58] Voice 20: concerns etc and then trust counsel to either accept or or modify whatever recommendations

[0:16:04] Voice 20: or changes that we propose to these two documents and then it moves forward um that's how I saw it

[0:16:10] Trustee Patrick: okay any any differing opinions uh uh trustee uh no

[0:16:18] Voice 10: uh that's that's where I was at too sorry

[0:16:20] Trustee Patrick: all right so I guess on consensus that uh oh I see uh trustee Elliot no

[0:16:26] Voice 6: I I agree I have a comment

[0:16:28] Voice 6: about the charter okay

[0:16:30] Trustee Patrick: uh trustee golden your hand was still up did you oh

[0:16:35] Voice 13: you're muted i would

[0:16:38] Voice 13: like to speak on the charter in general but my hand goes down once you speak

[0:16:42] Voice 13: i want to keep my hand up for the next round

[0:16:48] Trustee Patrick: okay um i i we have the charter before us and i i i

[0:16:54] Trustee Patrick: like to look at the charters in parts because it is parts beginning sort of with the purpose i think

[0:16:59] Trustee Patrick: is an important place to begin. I don't know if people want to just talk in general about it or

[0:17:04] Trustee Patrick: go through it in a structured way. Well, I'll let, we'll just let the conversation begin. Go ahead,

[0:17:13] Trustee Patrick: Tressie Boland.

[0:17:15] Voice 13: Hi, I was a bit disappointed by the depth of description work plan

[0:17:26] Voice 13: that was presented to us.

[0:17:29] Voice 13: I went back and re-read the ombudsman's report.

[0:17:33] Voice 13: And I think all the way along the line,

[0:17:36] Voice 13: there's a discussion of the fact

[0:17:38] Voice 13: that it's not just updating the policies,

[0:17:40] Voice 13: it's updating, reviewing the procedures.

[0:17:43] Voice 13: The policies are just the manifestation

[0:17:47] Voice 13: of the processes, the procedures.

[0:17:51] Voice 13: So I was a bit disappointed

[0:17:54] Voice 13: pointed when I read that out of scope was a whole bunch of things which I think are kind of an

[0:18:00] Voice 13: external view and this really seemed to describe a purely like a kind of an internal update of

[0:18:12] Voice 13: the documents and by mechanically almost going through the ombudsman's review and going okay

[0:18:19] Voice 13: OK, tick, tick, tick. And I think, you know, the the the problems that were brought to the table a year ago were very fundamental.

[0:18:31] Voice 13: And the discussion at the time was quite emotive and emotional.

[0:18:36] Voice 13: And it was, you know, about the fact that bylaw enforcement is really kind of a way in which the rubber meets the road.

[0:18:46] Voice 13: you know it it it's the it's the sort of customer facing shop front of the audience trusted for many

[0:18:56] Voice 13: people and if we get it wrong it creates terrible division and terrible hardship and very you know

[0:19:05] Voice 13: bad feeling so this was an opportunity to really take this by the throat shake it and make it

[0:19:13] Voice 13: significantly better and i don't see that that's this description is going to do that

[0:19:18] Voice 13: uh having a planner just um you know it seems go go through and then bring it to

[0:19:27] Voice 13: planning for review i feel like we need you know i made a note of things that were missing

[0:19:33] Voice 13: and um you know i i reread the document and it said you know key key a cornerstone of

[0:19:40] Voice 13: of administrative fairness is how the public understands how well they understand and how

[0:19:45] Voice 13: well they accept what you're doing and i think you know some key things that we're missing here

[0:19:52] Voice 13: is um they suggest that we need um legal advice which implies that we really look in detail at

[0:20:02] Voice 13: our processes and make sure they're correct um i can think of things like some of the administrative

[0:20:08] Voice 13: parts of the bylaw enforcement um are out of sync with each other and i was quite shocked to read

[0:20:16] Voice 13: that um in most cases no notification of a site visit is required i don't think that's correct at

[0:20:23] Voice 13: all so there are a lot of things uh flaws that need to be corrected before you fix the documents

[0:20:30] Voice 13: and that will require quite a bit of work i i would expect that there should be a budget assigned

[0:20:36] Voice 13: assigned to this. And I think it's a very important project that we really need to spend

[0:20:42] Voice 13: time and resources on. I'll leave it at that for the moment. I could go on and on and on,

[0:20:47] Voice 13: but I won't restate everything. Okay, thank you. Okay, Trustee Borthwick.

[0:20:55] Voice 10: Yeah, I see that Trustee Campbell has put his hand up, which I was going to invite him to

[0:20:59] Voice 10: talk to this. Sorry,

[0:21:00] Trustee Patrick: I never have both lists open. So thank you for bringing

[0:21:03] Trustee Patrick: that to me.

[0:21:03] Voice 10: No, no, he is after me, but I was going to ask him to speak if he wasn't going to otherwise.

[0:21:11] Voice 10: But yeah, and kind of in the same line as what Trustee Boland was just saying, I think we knew from fairly early on that, you know, once the ombudsperson, when we got that, when we first invited the ombudsperson's office to look into this, it was clear fairly early on that this was going to be an administrative review.

[0:21:31] Voice 10: review, and that they were going to be looking at the policies and the paper side of things.

[0:21:36] Voice 10: And I completely agree with Trustee Boland that our issues run deeper than that. I do think there's

[0:21:43] Voice 10: a lot in, you know, and it will be, I think, to our great benefit to update the paper side of

[0:21:51] Voice 10: things and get our, you know, get our best practices manual out of draft and all that sort

[0:21:58] Voice 10: of that sort of work and i think a lot of the work that's suggested in this charter is good

[0:22:04] Voice 10: work it does need to happen this review is important um and i think that there's concern

[0:22:12] Voice 10: about the gap between policy and what happens on the ground uh is where it really affects the

[0:22:20] Voice 10: people who live on our islands and it would be good for us to find a mechanism by which to to

[0:22:28] Voice 10: sort of interrogate that to some degree because it is we are responsible for how our organization

[0:22:34] Voice 10: interacts with our constituents and it's really important that we especially in in an age where

[0:22:41] Voice 10: you know law enforcement in general is facing close scrutiny that we're making sure that we are

[0:22:48] Voice 10: having uh you know the best interactions with our with with people on our islands that we can be

[0:22:55] Voice 10: be having and protecting our bylaws and protecting protecting our communities through those bylaws

[0:23:00] Voice 10: absolutely and sometimes that involves enforcement but that enforcement also needs to be

[0:23:06] Voice 10: behaving in a way that that that we can stand behind um it's very difficult to to uh

[0:23:13] Voice 10: answer someone who has had a negative interaction uh and come to you and say hey why the hell did

[0:23:21] Voice 10: this happen and being unable to answer that question is is difficult um so i i appreciate

[0:23:29] Voice 10: the work that's gone into creating this charter but i agree that um you know my interpretation

[0:23:33] Voice 10: was also that this motion came from trust council for us to to to steer the steer the boat um and

[0:23:40] Voice 10: i'm looking forward to hearing what uh everybody else has to say on it

[0:23:44] Voice 7: all right uh thank you

[0:23:45] Voice 7: trustee campbell hi

[0:23:48] Voice 12: yeah thanks i uh i basically maraid pretty much stole most of the wind out of

[0:23:56] Voice 12: out of my sails as far as what i i uh had put together um but i think that the biggest thing

[0:24:03] Voice 12: that struck me when i read it uh was in the purpose and for it to say that it's a policy

[0:24:08] Voice 12: and procedures and procedures and i don't really feel like without having external consultation

[0:24:17] Voice 12: in this um that we can really address the procedures of what happens this is more of a

[0:24:24] Voice 12: of a review of the policies and and uh and a rewrite of what needs to be done from a paperwork

[0:24:32] Voice 12: work side, but it doesn't do anything at all to address, um, the complaints that came forward

[0:24:41] Voice 12: that started this whole, uh, ball rolling. And I, and I think that that is something that's

[0:24:46] Voice 12: really important to understand where in this process we're actually going to review, um,

[0:24:54] Voice 12: the procedural aspect of it all.

[0:25:00] Trustee Patrick: Okay. Um, we'll come back and unpack some of this in a, in a,

[0:25:05] Trustee Patrick: in a moment i think just letting people speak in the road uh how they're here so trustee graham

[0:25:11] Voice 20: thank you um a couple of things uh one thing i was thinking with the uh if if we fund the

[0:25:17] Voice 20: city view uh bylaw portal that will help with some of the complaints we've heard that people

[0:25:25] Voice 20: that i have heard on them and where people make a complaint and then they don't hear

[0:25:30] Voice 20: anything else and they're very curious to know what happened so that's that's one

[0:25:33] Voice 20: One procedure which will be improved with a more interactive bylaw enforcement web connection.

[0:25:43] Voice 20: I'm actually quite happy with the scope because it really does speak to reviewing policies and procedures.

[0:25:50] Voice 20: So if we work backwards, if we take a bunch of complaints, it sounds to me as if it's possible that the procedures are not what we would like them to be.

[0:26:01] Voice 20: And that may speak to a lack in clarity in the policy, suggesting that we go to an outside consultant.

[0:26:11] Voice 20: Well, I think in this particular case, we trustees are the ears of our community when things go bad.

[0:26:18] Voice 20: I don't know about you individually, but I certainly hear anecdotally and personally when things go wrong.

[0:26:25] Voice 20: And I really get a deep sense as to the emotional trauma that can happen when things go wrong.

[0:26:33] Voice 20: And sometimes it's not the policy and it's not the procedure.

[0:26:37] Voice 20: It's simply the way certain individuals approach their job, doing their best always.

[0:26:43] Voice 20: But each person is, we're all different.

[0:26:46] Voice 20: And I know with a previous director, perhaps we didn't have as many complaints, but then

[0:26:52] Voice 20: somebody would be hired and we'd hear some complaints.

[0:26:54] Voice 20: But really, they were following policy, they were following procedure. It's just, it's such a tough job to deal with people. Sometimes the best policy and the best procedure is not going to prevent a miscommunication for whatever reason. Anyway, those are just my thoughts.

[0:27:11] Voice 20: Thank you.

[0:27:12] Voice 4: Trustee Laroni.

[0:27:15] Voice 4: now we've just um on musketeer we just had a recent um bylaw infraction that people were

[0:27:22] Voice 4: really upset about being enforced and what came to me was that a lot of people don't understand

[0:27:29] Voice 4: how bylaw enforcement works and it's been a huge issue and i mean i don't know if it's the same on

[0:27:36] Voice 4: other islands but yeah it does make people really upset and while i mean this does address the paper

[0:27:42] Voice 4: side of it and i think that's really good because it makes it to be that you know we're all being

[0:27:45] Voice 4: very consistent. I found just the lack of general understanding of civics and specifically how by

[0:27:52] Voice 4: law enforcement and how each community does by law enforcement or each LTC is really the crux of

[0:27:59] Voice 4: the problem I've been experiencing on Mesquitee.

[0:28:03] Voice 5: Thank you very much. Trustee Luckman.

[0:28:07] Trustee Luckham: Thank you, Chair. Yeah, I had less difficulty with this charter than some of the other remarks

[0:28:15] Trustee Luckham: I've seen. And going back to the background, the request from the ombudsperson office was to

[0:28:27] Trustee Luckham: take a comprehensive review of policies and practices, and I'm paraphrasing there. And

[0:28:34] Trustee Luckham: the recommendations is to bring this back. And the motion from council, the direction from council

[0:28:42] Trustee Luckham: Council is endorsing that voluntary consultation on bylaw policies and practices. And this charter

[0:28:50] Trustee Luckham: stems from that. And this is not the end of the project by any stretch of the imagination. It's

[0:28:56] Trustee Luckham: a beginning of a process. And we are a very much, you know, we are a local government, and we are a

[0:29:04] Trustee Luckham: a policy and process organization. And I think this is a really great start to

[0:29:14] Trustee Luckham: amending and reviewing and amending the documents that we have that are the, per se,

[0:29:20] Trustee Luckham: the marching orders with respect to how it is that we ultimately do things. And then, of course,

[0:29:26] Trustee Luckham: the public, in reviewing what we do and how we do it, can look at our policy and procedures and

[0:29:32] Trustee Luckham: determine what they should be able to expect. And certainly as time goes by, there's absolutely no

[0:29:39] Trustee Luckham: doubt that as this project advances, there will be additional changes and more work that becomes

[0:29:47] Trustee Luckham: apparent as we dig deeper into this, as indeed some of the members of the committee here have

[0:29:53] Trustee Luckham: said. So I think that what we're being asked here is to endorse this charter to get this work off

[0:29:59] Trustee Luckham: off the ground.

[0:30:00] Trustee Luckham: and started. And there'll be lots to learn. And we can change this charter when it seems necessary.

[0:30:07] Trustee Luckham: But indeed, I think let's get this work started. Because if we stall at this stage with needing to

[0:30:15] Trustee Luckham: create a new charter, it's going to be months again before we get started. And I think there's

[0:30:20] Trustee Luckham: really a necessity for us to move on this important work. That's it.

[0:30:27] Trustee Patrick: Thank you, Peter. I don't think anyone's saying we need a new charter. I think it's our job to really look closely at this charter. This charter is our charter. Staff have brought us a draft, and I think we always have to look at a charter and make any changes we think are necessary to reflect what we think. So I would encourage people to be looking at it in that way. Before I go to Trustee Boland, I'm going to trust, Trustee Elliott hasn't spoken yet on this topic, I don't believe.

[0:30:55] Voice 6: Thank you, Chair. And I appreciate all the comments here today. I think this is a really important piece of work. Trustee Boland, I agree with you that the scope is not sufficient, but I don't think that we can accomplish much more than the paperwork, policies and procedures in the first year.

[0:31:15] Voice 6: I do agree with Trustee Borthwick that an outside consultant would probably be necessary in year two, and that should be for the human relations and the discretionary pieces and maybe engagement with the public on how bylaw enforcement is coming across, sort of a review of common problems or trends that need to be addressed.

[0:31:44] Voice 6: The human element must be considered, but I think that has to follow after. There's a significant amount of work here with our policies and procedures that needs to take place first.

[0:31:58] Voice 6: And I think the second stage, as you said, Director Cermak, if you go down to page 111, phase six implementation, procedural updates and communications and training, that is a whole other, that's a whole other charter, communications with our communities, training for bylaw enforcement and with regard to the changes that are being made.

[0:32:25] Voice 6: but also i think that would be the time when when we need sort of external help to to see how we're

[0:32:33] Voice 6: doing see how things are happening on the ground where the problems are and then resolve them in a

[0:32:38] Voice 6: coherent way but in general i agree with the flow of this this charter um i think we need to perhaps

[0:32:47] Voice 6: indicate that year two has those other pieces that we feel are missing here all

[0:32:55] Trustee Patrick: right um thank

[0:32:57] Trustee Patrick: before we go for repeats here i just wanted to tie in i i do like to put a lot of work

[0:33:03] Trustee Patrick: staff no into the purpose statement because that is we're we're saying what the purpose is and how

[0:33:09] Trustee Patrick: i read this right now it just says we're gonna we're just gonna make the recommendations as

[0:33:14] Trustee Patrick: they're you know there's no reason for it i'm just gonna throw out what you know i like to

[0:33:18] Trustee Patrick: really say why are we doing this and for me i put to restore public confidence and to resolve bylaw

[0:33:25] Trustee Patrick: matters efficiently and with minimal conflict by reviewing and amending islands trust bylaw

[0:33:31] Trustee Patrick: enforcement policies and procedures to be administratively fair reasonable and transparent

[0:33:37] Trustee Patrick: took those words all right out of the ombudsman report um does i that's why i wanted to sort of

[0:33:46] Trustee Patrick: start with the purpose state why are we doing this and i and i i think we've heard from at trust

[0:33:52] Trustee Patrick: Council, we heard there was some questions of, you know, do we have the confidence from the public

[0:33:57] Trustee Patrick: in our process? Is that, you know, what we were sort of hearing? Or is there any other thoughts

[0:34:07] Trustee Patrick: on sort of the process of making sure, or the purpose of making it clear as to why we're doing

[0:34:13] Trustee Patrick: that? And I see Trustee Luckin, you still have your hand up. Did you want to, oh,

[0:34:26] Voice 7: he took his

[0:34:27] Voice 7: Yeah,

[0:34:30] Voice 13: thanks for all the comments. I, I just feel like we, I agree with you, Laura, the purpose is not to align with the Ombudsman's report, you know, that that is step one in the journey on our purpose, which is to restore public confidence.

[0:34:52] Voice 13: and the ombudsman report was the first you know action taken um i still would like to emphasize

[0:35:03] Voice 13: the fact that what i read is that the policies would be updated and a sort of implicit assumption

[0:35:10] Voice 13: that the practices are okay we just haven't explained them properly and there's more to it

[0:35:17] Voice 13: than that even if there isn't more to it we should explicitly examine like i would like to see

[0:35:24] Voice 13: a built-in loop where they say where it says we review and consider the policy and the practice

[0:35:33] Voice 13: does the practice need to be updated before we update the policy and you know when i read the

[0:35:40] Voice 13: deliverables the deliverables are just um a list of the policies the documents to be updated

[0:35:49] Voice 13: um i see you know it really really needs to be um more than just updating documents i would see

[0:35:59] Voice 13: a role for a user group like key stakeholders and the out of scope was what caught my eye like

[0:36:08] Voice 13: Out of scope is public consultation,

[0:36:11] Voice 13: referrals to LTCs, external consultants.

[0:36:14] Voice 13: I feel like there is no external participation in this,

[0:36:20] Voice 13: and that's a key difficulty for me.

[0:36:25] Trustee Patrick: All right.

[0:36:25] Trustee Patrick: I see Director Sir Max Ham's raised.

[0:36:29] Voice 15: Thank you all.

[0:36:30] Voice 15: I just really wanted to emphasize, too,

[0:36:33] Voice 15: I'm hearing deliverables and the purpose,

[0:36:35] Voice 15: and it's a fantastic discussion.

[0:36:37] Voice 15: discussion, the procedure, policies are one thing. And of course, policies are implemented

[0:36:43] Voice 15: through our procedures. All the documents we possibly can find about bylaw enforcement

[0:36:48] Voice 15: are up for evaluation. And that's what we mean by the manual and the deliverables. That

[0:36:53] Voice 15: is the step-by-step procedures of everything we do from knocking on doors to phone calls

[0:36:58] Voice 15: to how you lodge a complaint. All those are on the table. All those are up for review.

[0:37:03] Voice 15: And that's what you'll get a chance to interact with materials as they get edited.

[0:37:09] Voice 15: So I just want to be really clear.

[0:37:10] Voice 15: But of course, what I'm also hearing is that the crux of the matter of changing the attitude

[0:37:18] Voice 15: behaviors of bylaw enforcement officers when they walk on the property so you don't have

[0:37:23] Voice 15: to deal with the complaints as much as you do, that only can get changed first by changing

[0:37:29] Voice 15: the policies and procedures and then the staff must adhere to those policies and procedures

[0:37:34] Voice 15: so this really is the first step and then of course how you do the implementation plan is

[0:37:39] Voice 15: as trustee Elliott pointed out perhaps another matter but I just really want to emphasize that

[0:37:45] Voice 15: the policies and procedures are in the deliverable here and they will come to you in that process

[0:37:50] Voice 15: it's it was the whole purpose is to make it transparent get that information online

[0:37:55] Voice 15: line and of course then and then so you can review what what the gold standard is and then how you go

[0:38:02] Voice 15: about how we go about training the staff and implementing it is is the next step after that

[0:38:06] Voice 15: we haven't figured that out i just really want to emphasize that the procedures i keep hearing

[0:38:10] Voice 15: procedures they are definitely in the scope and i thought that was clear but uh i'm re-emphasizing

[0:38:15] Voice 15: it for your benefit no

[0:38:17] Trustee Patrick: uh thank you and um um i i think the only question would be is that in in

[0:38:22] Trustee Patrick: in your deliverables, you have training and information

[0:38:24] Trustee Patrick: for bylaw enforcement officers,

[0:38:26] Trustee Patrick: but there's not the communications aspect for the public.

[0:38:30] Trustee Patrick: So I guess that's a question.

[0:38:32] Trustee Patrick: So what I'd like to do is, like I said,

[0:38:34] Trustee Patrick: go through and we should look at this

[0:38:35] Trustee Patrick: and see if there's any changes that need to be made.

[0:38:37] Trustee Patrick: I did send Rob what the purpose that I just read out loud.

[0:38:42] Trustee Patrick: And that can be, we can look at that.

[0:38:44] Trustee Patrick: Do you wanna start with that?

[0:38:45] Trustee Patrick: And then look at each section.

[0:38:47] Trustee Patrick: I've seen some nods of heads.

[0:38:48] Trustee Patrick: I don't know, Rob, if you're able to stick that, did I send you that, those just now?

[0:38:58] Voice 16: Yes, I'll bring it up.

[0:39:00] Trustee Patrick: Yeah, thanks.

[0:39:02] Trustee Patrick: Let's poke at the purpose and see if we can get consensus on that.

[0:39:07] Trustee Patrick: Then we can collect all of the changes we want to make and then make one resolution or we might be, see if we can do it that way.

[0:39:16] Trustee Patrick: So that's what I read.

[0:39:17] Trustee Patrick: any thoughts on improving that because this is saying basically wait we our our goal is to

[0:39:27] Trustee Patrick: restore confidence but this project is about uh reviewing and amending the the policies and

[0:39:34] Trustee Patrick: procedures and the reason we're amending them is that so trustee graham i

[0:39:41] Voice 20: i really like this um

[0:39:42] Voice 20: the only thing i'll add is the restoration of public confidence comes after we have changed

[0:39:48] Voice 20: changed everything. And in time, people realize that they're being treated differently. We're

[0:39:55] Voice 20: not going to restore public confidence by providing a document that we feel works better.

[0:40:01] Voice 20: It's really going to confidence is something that is earned, and it may take time for that. So

[0:40:07] Voice 20: that's a tough one.

[0:40:10] Trustee Patrick: So would you just want to put the aim to restore public confidence

[0:40:18] Trustee Patrick: and after transparent sure

[0:40:21] Voice 19: would that

[0:40:22] Trustee Patrick: make you feel better so that would be to uh sorry rob we're

[0:40:27] Trustee Patrick: gonna we're gonna hate to edit on the fly but if we took to restore public confidence um well that's

[0:40:32] Voice 20: just my suggestion there maybe

[0:40:33] Trustee Patrick: i know i'm looking does that every i saw some shakes of heads we can

[0:40:36] Trustee Patrick: just uh see if we can do that just take that and stick it at the end and just say with the aim

[0:40:43] Trustee Patrick: aim to restore public confidence? There you go. Does that work? With a goal? Aim? Desire?

[0:40:55] Voice 13: Is there another word? I would say with the aim of restoring public confidence. With the aim of

[0:41:03] Voice 13: restoring. Yeah. All right.

[0:41:08] Trustee Patrick: I see Trustee Horthwick. Oh, sorry. I heard someone's words

[0:41:11] Trustee Patrick: come up with

[0:41:13] Voice 4: the intention. Was that right? Yeah. Sorry. You asked for synonyms of aim.

[0:41:17] Voice 4: yeah uh

[0:41:20] Voice 10: yeah i was just going to say that we should then remove yeah

[0:41:23] Trustee Patrick: yes that would be that's

[0:41:25] Trustee Patrick: coming yeah

[0:41:25] Voice 10: yeah yeah that's all all

[0:41:28] Trustee Patrick: right so if we can then uh go ahead rob and take off

[0:41:30] Trustee Patrick: and we'll just capitalize two does

[0:41:39] Voice 13: this make i think the sense of it i'm completely on board

[0:41:43] Voice 13: but um to resolve bylaw matter sufficiently with minimal conflict

[0:41:52] Voice 13: and that doesn't gel with by reviewing and amending it's it's sort of like to improve

[0:41:59] Voice 13: the resolution you see what i'm saying we're not resolving bylaw if the bylaw matters efficiently

[0:42:07] Voice 13: just by the review no

[0:42:11] Trustee Patrick: but that's the the review and the amending is that what this phase of the

[0:42:15] Trustee Patrick: work is yeah i

[0:42:16] Trustee Patrick: think and uh and i just took those words right out of the ombudsman report

[0:42:19] Trustee Patrick: so

[0:42:19] Voice 13: it's the purpose it's the purpose of this project effectively okay

[0:42:24] Trustee Patrick: okay people feel okay

[0:42:26] Trustee Patrick: uh anyone else have comments on that all right let's oh trustee graham we

[0:42:33] Voice 20: might want to put

[0:42:34] Voice 20: um enforcement between bylaw and matters just so that we're not resolving bylaws we're resolving

[0:42:40] Voice 20: bylaw enforcement matters but that's just

[0:42:43] Trustee Patrick: all right all right that's fine that sounds good

[0:42:48] Trustee Patrick: Let's just park this for now and go on to the next section.

[0:42:51] Trustee Patrick: So are there any other deliverables?

[0:42:54] Trustee Patrick: We've talked about communication.

[0:43:01] Trustee Patrick: That's found later in the document is communications with the public part of this.

[0:43:09] Trustee Patrick: And I'll look to staff.

[0:43:10] Trustee Patrick: Is that intended to be in there?

[0:43:11] Trustee Patrick: Should we add that in there as a deliverable?

[0:43:15] Voice 13: Well, I think that built into the whole project scope,

[0:43:22] Voice 13: there should be some kind of consultation with members of the public or other trustees there

[0:43:31] Voice 13: should be a formal process of review before you get to the end and just train everybody and tell

[0:43:39] Voice 13: them so it's really that thing that we're in IAP2 stage inform so I don't know how to put that in

[0:43:49] Voice 13: there but i i would love to see some like the equivalent of an advisory panel group formed

[0:43:57] Voice 13: to be the people with whom um the review takes place regularly and um otherwise you jump to the

[0:44:06] Voice 13: end and you assume you know you've done all of this internally and now you just tell everybody

[0:44:11] Voice 13: so i don't know how how to fit that in it's probably further down in the steps

[0:44:16] Voice 13: So this IAP2 engagement level and form, I would love to see that, if not a full-on consult, a little bit closer to consult.

[0:44:31] Trustee Patrick: Okay. I know I like to see stakeholder group and level of engagement because it's different. We're not just informed, we're collaborating and being involved in the project. Trust Council, what are they? So there's different levels to me first.

[0:44:49] Trustee Patrick: stakeholder group but it'll be interesting to see uh trustee elliot um

[0:44:54] Voice 6: i would like to see

[0:44:55] Voice 6: some kind of regular reporting out as the different stages are achieved and i think

[0:45:01] Voice 6: this could be done through the website um what is we keep uh sorry we have a communication strategy

[0:45:09] Voice 6: finally that's working its way through um executive committee and we'll be coming to

[0:45:14] Voice 6: to trust counsel for endorsement, but the main thrust of it is that the website is the main

[0:45:20] Voice 6: vehicle through which we communicate to the public, and so any significant program or change

[0:45:26] Voice 6: or anything that we're doing, I think this should be, I'm looking at our bylaw compliance and

[0:45:36] Voice 6: enforcement page and it's very poor and sparse. So perhaps there could be a direction to

[0:45:46] Voice 6: keep the public updated as, you know, if we review the manual and there's changes being made,

[0:45:54] Voice 6: you know, that's right up there on the website and we can at least direct the public to

[0:46:00] Voice 6: some of these changes that are being made so i don't necessarily see the need for a whole

[0:46:06] Voice 6: stakeholder group i agree with trustee graham that we are the eyes and ears of our community

[0:46:11] Voice 6: they come to us with concerns um i'm absolutely hearing that bylaw enforcement um for instance

[0:46:18] Voice 6: on much is an issue and we're discussing at our ltc meeting and we're going to discuss proactive

[0:46:24] Voice 6: approaches that are specific to their situation. I don't think an advisory body with all the

[0:46:32] Voice 6: complexities of the different island communities that we represent would necessarily be a good

[0:46:39] Voice 6: use of time, but I do think we need to communicate out to the public the regular updates through the

[0:46:46] Voice 6: website. Thank you.

[0:46:48] Trustee Patrick: Okay, so you're looking, so that would be a specific deliverable you're asking

[0:46:51] Trustee Patrick: asking for is to communicate either

[0:46:56] Voice 6: a specific web yeah either a specific that the communications

[0:47:00] Voice 6: team work with staff sort of planning staff to find somewhere on our website where we can

[0:47:10] Voice 6: post regular updates and it's not just sort of in our meeting agendas so

[0:47:17] Trustee Patrick: this is project updates

[0:47:18] Trustee Patrick: as this is unfolding yeah

[0:47:20] Voice 6: this is part of the transparency issue what's happening it doesn't

[0:47:24] Voice 6: just go into a black box and then nobody knows all

[0:47:27] Trustee Patrick: right I'm looking to others on the committee

[0:47:29] Trustee Patrick: is is a general agreement of having a deliverable of sort of project updates both you know public

[0:47:36] Trustee Patrick: updates great idea yeah all right Rob catch that idea for now uh trustee Borthwick uh

[0:47:46] Voice 10: yeah and I

[0:47:47] Voice 10: I was going to sort of echo a little bit of what Trustee Elliott was just saying.

[0:47:52] Voice 10: You know, I, and there's a degree of sympathy here for Stephan as well, because I know how

[0:48:01] Voice 10: complex involving like widespread consultation makes the minutiae of updating administrative

[0:48:07] Voice 10: documents.

[0:48:08] Voice 10: And I think there's a lot that we already have from the ombudsperson's report that tells

[0:48:14] Voice 10: us gives us some pretty clear direction on ways in which we need to to tighten up shop on that side

[0:48:20] Voice 10: and we do have a fairly good roadmap on that i but i completely agree that i think that

[0:48:26] Voice 10: our communities um need to be informed really clearly and regularly about what's happening

[0:48:34] Voice 10: and i'm excited to hear about this communication strategy because that's i would say another one

[0:48:39] Voice 10: of the number one complaints that we get is is that stuff just sort of disappears um and i mean

[0:48:44] Voice 10: And, well, Trustee Boland has done a lot of talking about, you know, how information is managed in general, even for trustees.

[0:48:54] Voice 10: And, you know, the way that things disappear into agendas is, you know, could do with some work.

[0:49:00] Voice 10: Anyways, that's not what we're talking about.

[0:49:02] Voice 10: I think that there's plenty here to sort of sink our teeth into without, like, a really broad consultation process.

[0:49:08] Voice 10: And I would agree, again, that we're the mechanism by which our communities feed into this process in a large way. And as much as I really want to involve our communities on the day to day, I also think that we've got some fairly clear directives already, and we should work on this.

[0:49:31] Voice 10: And that doesn't mean that we can't then do some wider consultation once they've seen what, when we fix the, when we plug the holes we know already exist, then we take it to the community and say, okay, well, how does this look to you?

[0:49:44] Voice 10: And then we can have that be part of the process.

[0:49:48] Voice 10: But yeah, I would not necessarily add that indirectly at this stage.

[0:49:54] Trustee Patrick: Thank you.

[0:49:55] Trustee Patrick: Trustee Campbell.

[0:49:57] Voice 12: Yeah, I just wanted to say that I think it's a great idea to have some sort of update type thing that goes out to people because so often we are the consultation process in hearing back from people on the island if they know what is going on.

[0:50:17] Voice 12: and i think that you know that this is a year a year into it essentially i think it was first

[0:50:25] Voice 12: first brought up in march of last year um and uh i've had lots of people ask me what you know

[0:50:34] Voice 12: what's going on with that why hasn't anything happened yet and it's because people don't often

[0:50:39] Voice 12: know uh what what is going on um and so i think that that's a great idea if there is a way to

[0:50:46] Voice 12: to sort of kind of give people a little bit of a Cole's Notes

[0:50:50] Voice 12: as to what we're doing.

[0:50:52] Voice 12: And the only other thing that I still find it difficult

[0:50:56] Voice 12: to understand how we would get to the end of Phase 6

[0:51:02] Voice 12: without having some sort of external consultation involved

[0:51:08] Voice 12: in this process if we're trying to change the culture

[0:51:13] Voice 12: of something that is already existing and that has a feel from the public that there

[0:51:24] Voice 12: are systemic issues involved in our bylaw enforcement, and I think that that needs to

[0:51:31] Voice 12: be spoken to from an outside source.

[0:51:34] Voice 12: So I don't know how that fits into this when it's been placed outside the scope, but I

[0:51:41] Voice 12: I think that it would be necessary

[0:51:43] Voice 12: if we want to be able to finish this properly.

[0:51:48] Trustee Patrick: No, thank you, Aaron.

[0:51:49] Trustee Patrick: Sorry, I have the requisite cat

[0:51:51] Trustee Patrick: that has to suddenly be standing on top of my notes.

[0:51:56] Trustee Patrick: So I'll look to, again,

[0:51:59] Trustee Patrick: do the members feel that there would be benefit

[0:52:02] Trustee Patrick: of having some form of public engagement

[0:52:04] Trustee Patrick: or public input to some of this process?

[0:52:09] Trustee Patrick: That's currently out of scope.

[0:52:11] Trustee Patrick: I'm seeing

[0:52:15] Trustee Patrick: blank faces.

[0:52:17] Trustee Patrick: Trustee Boland?

[0:52:18] Trustee Patrick: We

[0:52:21] Voice 13: seem to have some success with webinars

[0:52:24] Voice 13: and we don't necessarily use them enough.

[0:52:28] Voice 13: I'm not suggesting engagement per se,

[0:52:31] Voice 13: but what about just a short introduction?

[0:52:35] Voice 13: The ombudsman's report is not in the document library.

[0:52:40] Voice 13: It's buried in September agenda.

[0:52:42] Voice 13: I had to ask for a copy.

[0:52:44] Voice 13: So we haven't even really highlighted to people

[0:52:48] Voice 13: that the ombudsman report exists and that we are now going to work towards implementing those

[0:52:55] Voice 13: recommendations. So, you know, the webpage which launches this project, a refresh of bylaw

[0:53:04] Voice 13: enforcement, and even maybe a mini webinar, something or other where you actually talk to

[0:53:12] Voice 13: people about what we're planning to do would be really helpful and i think communications morgana

[0:53:20] Voice 13: could help us with that launch it via social media the fact that this project is going to kick off

[0:53:26] Voice 13: but i think we do need to put some and we need to to make it clear that it has a high priority

[0:53:34] Voice 13: for us and that might involve you know spending some money and so we need to put a budget there

[0:53:41] Voice 13: like we need to make it really serious at the moment uh even here it talks about the fact that

[0:53:47] Voice 13: there are no resources to do it well i think we need to make it a priority and make sure those

[0:53:54] Voice 13: resources exist um so yeah i think uh maybe that web page and some kind of webinar to communicate

[0:54:03] Voice 13: even the ombudsman's report the fact that that was done was the first step thanks thank you

[0:54:13] Voice 7: you uh trustee

[0:54:14] Voice 7: elliott um

[0:54:16] Voice 6: yeah i do i do think that its own uh web page i think staff communication

[0:54:21] Voice 6: staff morgan is very responsive and would probably have some great ideas um but under

[0:54:27] Voice 6: accountability this could be a just a whole page on its own like you say trustee boland have the

[0:54:32] Voice 6: accountability on our website sorry or governance um i would say yes let's upload the person's

[0:54:41] Voice 6: report, look at the opportunities for a webinar. But don't forget that if the CityView bylaw

[0:54:48] Voice 6: enforcement component is approved and comes out this year, that's going to be a significant step

[0:54:56] Voice 6: in transparency. And I'd like to see how that rolls out and what the effects will be

[0:55:03] Voice 6: before we look at public consultation. Public consultation, if done badly,

[0:55:08] Voice 6: is just a waste of everyone's time frankly and resources and we do not have the money this year

[0:55:16] Voice 6: looking at fpc's agenda for next week i don't think we've got the money to do a big public

[0:55:23] Voice 6: engagement that's needed let's fix some of the policy issues the documents um put some public

[0:55:30] Voice 6: facing materials out there work on what we can um and then and and see if we can get the city view

[0:55:38] Voice 6: bylaw enforcement um piece in there and then next year um if there's a need public consultation

[0:55:44] Voice 6: might very well be the right thing to do yeah

[0:55:50] Voice 7: um sorry

[0:55:51] Trustee Patrick: um before i go to trustee campbell i just i

[0:55:53] Trustee Patrick: as you know i always go out and read everyone else's municipalities we're not the only one

[0:55:58] Trustee Patrick: that looks at our bylaw processes from time to time to update it a lot of their projects start

[0:56:04] Trustee Patrick: and stem from the bylaws themselves.

[0:56:07] Trustee Patrick: How clear and crisp are the bylaws themselves?

[0:56:10] Trustee Patrick: And I think that's where we're quite complicated

[0:56:11] Trustee Patrick: in where we have 13 different local trust committees,

[0:56:16] Trustee Patrick: 13 or more, 21 sets of bylaws

[0:56:19] Trustee Patrick: or however we have across this organization.

[0:56:22] Trustee Patrick: And so I think that's, I think,

[0:56:26] Trustee Patrick: where some of the root causes of issues begin.

[0:56:30] Trustee Patrick: begin. One of the things that the report raised was setting priority to bylaw violations.

[0:56:40] Trustee Patrick: And I know that's a complexity because we have like 13 different local trust committees.

[0:56:46] Trustee Patrick: I guess that's a question to staff. Is that something that is addressed or would be addressed

[0:56:51] Trustee Patrick: in this process as a method in which we prioritize? And I guess closely related to that is

[0:56:57] Trustee Patrick: is the discretion piece of the officers of setting what that discretion is.

[0:57:03] Trustee Patrick: I assume that's a political direction.

[0:57:05] Trustee Patrick: Would that be included in these policies?

[0:57:09] Voice 15: Thank you, Madam Chair.

[0:57:10] Voice 15: Yeah, I can answer that quite easily.

[0:57:11] Voice 15: It already is.

[0:57:13] Voice 15: And so that would be translated.

[0:57:15] Voice 15: And as you know, any immediate threat to health or safety and endangerment of the environment,

[0:57:20] Voice 15: such as, say, bulldozers going through streams and repairing areas, is prioritized.

[0:57:25] Voice 15: we get staff out there as soon as possible because that's irreversible or at least reversible over a

[0:57:30] Voice 15: very long period of time and so that it needs immediate physical action so that's prioritized

[0:57:35] Voice 15: as is development contrary to an existing permit or lack thereof if you're developing in a

[0:57:41] Voice 15: development permit area that's been an area identified requiring certain things so those

[0:57:47] Voice 15: are the two key things and then anything else that has been any standing resolution on behalf

[0:57:53] Voice 15: half of each LTC. Currently, later on in your report, you'll see how short-term rental accommodations

[0:57:58] Voice 15: has been a standing policy for many LTCs. So that's prioritized as well. So that's already in

[0:58:05] Voice 15: the existing policy of what's prioritized. So in existing policies that each individual LTC makes,

[0:58:13] Voice 15: damaging the environment or development contrary to a permit area or an existing permit.

[0:58:18] Voice 15: those are completely at your mercy if you want to amend those when it comes time to to editing

[0:58:24] Trustee Patrick: all right let me see education i think is step one here all right uh trustee campbell

[0:58:30] Voice 12: yeah i think there there's two parts to the consultation and we keep going back to the

[0:58:36] Voice 12: public consultation but my concern is more the external consultants aspect of it that we would

[0:58:44] Voice 12: try to pull something like this off internally without using some sort of of an external

[0:58:50] Voice 12: consultant to review how we implement it uh at the end okay

[0:59:00] Trustee Patrick: no i can hear you i think that the

[0:59:02] Trustee Patrick: ombudsman report as well did mention they advised or recommended legal review of the changes and so

[0:59:10] Trustee Patrick: So there's no money you're anticipated here either for that.

[0:59:14] Trustee Patrick: Trustee Cermak.

[0:59:16] Trustee Patrick: Director Cermak.

[0:59:18] Voice 15: Thank you.

[0:59:18] Voice 15: I'm hearing two things with that engagement aspect.

[0:59:22] Voice 15: Sorry, I'm just totally losing my train of thought.

[0:59:24] Voice 15: All of a sudden, it's like a river going down.

[0:59:27] Voice 15: We were talking about engagement.

[0:59:30] Voice 15: Oh, my gosh.

[0:59:31] Voice 15: I'm having a brain fog as soon as I'm trying to speak.

[0:59:34] Voice 15: I'm sorry.

[0:59:37] Voice 15: I'll come.

[0:59:37] Voice 15: I'll return to it.

[0:59:38] Voice 15: Forgive me.

[0:59:39] Trustee Patrick: All right.

[0:59:39] Trustee Patrick: Right. Well, we'll give you a moment. Trustee Boland.

[0:59:45] Voice 13: Yeah, I actually following up on the the Web page thing, I thought, oh, I'll take a look.

[0:59:52] Voice 13: The only thing you can find is reporter concern. It doesn't describe you can't like you have.

[1:00:00] Voice 13: to go to the policies and you have to know which ones you're looking for so that page is reported

[1:00:04] Voice 13: concern and it goes like it's like a big black hole in space in that there's no way of finding

[1:00:11] Voice 13: what the procedures or policies like what happens next and I read the policy and it tells you how

[1:00:18] Voice 13: how it'll be closed out which may be imperfect but finding that is going to be completely and

[1:00:27] Voice 13: literally impossible so like step one put a link to the appropriate policies into the

[1:00:32] Voice 13: reporter concern page i would suggest but anyway i i just kind of went down that rabbit hole and

[1:00:40] Voice 13: thought god this is really bad if i was a member of the public and a concern had been reported i

[1:00:45] Voice 13: would have absolutely no idea where to begin to understand what was happening

[1:00:51] Voice 7: director sir mac

[1:00:57] Voice 15: sorry about that sorry about the brain fog the uh so what i wanted to comment was on this external

[1:01:02] Voice 15: review i just want to remind trustee campbell that the ombudsperson has offered to continue

[1:01:09] Voice 15: to offer their service to review um externally what what's drafted by this committee and before

[1:01:15] Voice 15: and by trust council so i just want to give some assurance that there's an external perspective not

[1:01:21] Voice 15: that that necessarily helps you with what i'm hearing about the local community and there's

[1:01:26] Voice 15: in the partnership with them but um there is still an exter i think they've done an external input

[1:01:33] Voice 15: and they'll continue to offer that service but it doesn't necessarily carry on the second half

[1:01:38] Voice 15: of engaging with the local community what

[1:01:41] Trustee Patrick: about the review by a legal review wouldn't that be

[1:01:45] Trustee Patrick: wouldn't this really warrant that as recommended by the ombudsman i

[1:01:51] Voice 15: would think so yeah and i

[1:01:52] Voice 15: I don't see that in this either.

[1:01:54] Voice 15: So that would be an amendment we'd have to make.

[1:01:55] Trustee Patrick: Okay.

[1:01:57] Trustee Patrick: All right.

[1:01:58] Trustee Patrick: So how do people feel?

[1:02:00] Trustee Patrick: Is there any other changes in scope, Trustee Boland?

[1:02:08] Voice 13: I just wanted to come back to something that Trustee Graham mentioned, the bylaw portal city view component.

[1:02:16] Voice 13: component um i mean if you want to implement that you have to have your processes ironed out because

[1:02:23] Voice 13: they just show up with a big empty box and say what do you want us to put in here and is there

[1:02:30] Voice 13: a way that um implementing that or work to you know i would hate to think that we would implement

[1:02:38] Voice 13: that by transferring across the material that's in the current homegrown piece of software utility

[1:02:47] Voice 13: and then find that it was out of sync with this policy review that we just did two parallel

[1:02:54] Voice 13: activities that got further apart or that we didn't actually benefit from some synergy

[1:03:02] Voice 13: So, yeah, maybe, Stefan, you could speak to how the CityView implementation so far has gone and processes and how they're mapped and refreshed for that implementation. Thanks.

[1:03:19] Voice 15: Sure, I'd be happy to. I know only too much now about CityView, more than I've ever

[1:03:23] Voice 15: wanted to know. So CityView processes, how it works is, of course, they map processes whereby

[1:03:31] Voice 15: if this, then that, total software program. So if you want to get a permit, you type in your name,

[1:03:39] Voice 15: you go through the checklist of items and it spits out an automated message, or it says

[1:03:45] Voice 15: you have to do the next steps. Like we're all familiar with how we do online now, right?

[1:03:49] Voice 15: Step one, put in your name. Step two, give us what you want to do. Step three,

[1:03:54] Voice 15: send us your money type thing. So how that works for bylaw enforcement is pretty much the same

[1:04:00] Voice 15: thing as if they're doing investigating an infraction, they'll show up at the site,

[1:04:05] Voice 15: they would input the address. And when they're doing that site, probably the most significant

[1:04:10] Voice 15: difference is that they can input what they are reviewing sort of live. They don't have to take

[1:04:18] Voice 15: pictures, write it down and go away. They can interact with people on site, talk to people,

[1:04:23] Voice 15: they can even measure using their phone, the GPS, certain measurements and so on and so forth. So

[1:04:28] Voice 15: there's a real live component to it, which we haven't had the opportunity before. And so and

[1:04:33] Voice 15: that gets inputted into the file. And now the whole process of the file and the investigative

[1:04:38] Voice 15: gave nature of it uh doesn't change too much right it's you know investigate report uh and go and go

[1:04:45] Voice 15: forth what's different than is for from the user from the public is that they'll be able to submit

[1:04:51] Voice 15: sort of live complaints or not live complaints submit complaints online and that process is

[1:04:56] Voice 15: pretty well understood right like you know what's the complaint where is it happening please get

[1:05:02] Voice 15: back to me so i don't think there's any surprises in the city view process that that would happen

[1:05:07] Voice 15: it's a very well scripted methodology and of course it's going to be the benefit of that is

[1:05:14] Voice 15: that online if you tap into city view anybody's going to be able to investigate certain aspects

[1:05:19] Voice 15: of those bylaw investigation complaints they won't tell them all the information that's in that

[1:05:23] Voice 15: but at least it'll flag that there's a file open and then if you want further information and that

[1:05:29] Voice 15: little tweak of data like what's available to the public what's not and the reporting to trustees

[1:05:35] Voice 15: and how that's done that's all just a simple reporting tool that's built in and we can tweak

[1:05:40] Voice 15: that internally to suit the needs of the ltcs and trust council and stuff like that does that help

[1:05:47] Voice 13: uh sort of but my question was more about the fact that are you confident that our processes

[1:05:56] Voice 13: processes will be clear enough so that they can be implemented right now. Do you think that the

[1:06:06] Voice 13: rewrite of the policies will uncover conflicts or flaws that have to be resolved before you actually

[1:06:15] Voice 13: make an instance of them in the CityView software?

[1:06:22] Voice 15: That's very hard for me to answer. I think

[1:06:25] Voice 15: it would depend on where the rewrites go. I'm confident right now that we can implement City

[1:06:30] Voice 15: View and I'm confident that the changes that would make to the process just in terms of an

[1:06:34] Voice 15: administrative internal process aren't that aren't going to be that great of a difference where the

[1:06:40] Voice 15: greatest changes are is reporting and the transparency to the public and a greater

[1:06:44] Voice 15: greater understanding. I do see some challenges perhaps and this is like things like screening

[1:06:51] Voice 15: officers, making sure the internal flow of who's the screening officer, when did they get something.

[1:06:56] Voice 15: So I see that, but we're also becoming experts, I would say, maybe not experts, but very good at

[1:07:03] Voice 15: amending the flow internally. So if you didn't know, planning services right now are

[1:07:08] Voice 15: really deep into the CityView implementing software. And so we have at least half a dozen

[1:07:13] Voice 15: staff that are becoming extremely adept at amending the workflows and the process of things.

[1:07:19] Voice 15: things. So as we become more, become better at that software as an organization, I don't

[1:07:25] Voice 15: think we would have a hard time adapting whatever, if there's minor changes, I don't think we'd

[1:07:30] Voice 15: have too much challenges. It is possible that we have a hiccup, but that we also part of

[1:07:34] Voice 15: the subscription is we get an annual maintenance fee and then they can tinker with things to

[1:07:38] Voice 15: meet our needs. And so, yeah, I'm reasonably confident not to say that I don't expect hiccups,

[1:07:43] Voice 15: but I think we can overcome them.

[1:07:45] Voice 15: all right

[1:07:48] Trustee Patrick: uh thank you so i'm very conscious of time but this is a very important item so um

[1:07:53] Trustee Patrick: um are there any other changes to in scope that anyone sees okay so out of scope we we i don't

[1:08:04] Trustee Patrick: think we had consensus yet exactly on some of the wording here so i want to make sure we can get

[1:08:08] Trustee Patrick: there um i think there was clarity so you're saying you're going to use the ombudsman that

[1:08:17] Trustee Patrick: that we should probably add some legal.

[1:08:24] Trustee Patrick: So would actually in scope,

[1:08:26] Trustee Patrick: would we say a legal review of the changes

[1:08:30] Trustee Patrick: or does that need to be put in there

[1:08:32] Trustee Patrick: or is that just dealt with under resources?

[1:08:35] Trustee Patrick: I'll look to Director Cermak for help on any changes

[1:08:40] Trustee Patrick: that need to be made as a result of that.

[1:08:42] Voice 15: I think that's a very keen observation.

[1:08:44] Voice 15: I think it should go in here at deliverables

[1:08:46] Voice 15: and or in scope, however you wish to put it.

[1:08:48] Voice 15: think it's a key in scope is a legal review of the policies and procedures. I'm very confident

[1:08:54] Voice 15: that the ombudsperson themselves will be implementing best practices, but it certainly

[1:08:59] Voice 15: doesn't hurt to have that final review if you wish to do that. You

[1:09:05] Voice 15: just might have to wait till

[1:09:06] Voice 15: next fiscal or unless we find some money at the end of the year. I don't know.

[1:09:12] Trustee Patrick: We know this is important. That's your trustee's problem to have that discussion at Trust Council.

[1:09:16] Trustee Patrick: But so we would add in scope a legal review of the, I guess, the revised document.

[1:09:26] Trustee Patrick: Sorry, I didn't catch those words.

[1:09:27] Trustee Patrick: But would you like to see their legal review of the proposed changes?

[1:09:33] Voice 15: Yeah, I would recommend putting that at the end of phase four before you get to the final.

[1:09:39] Voice 15: But after you get, so you've got the preliminary, you've got the draft, and then they review the draft.

[1:09:43] Trustee Patrick: I know.

[1:09:44] Trustee Patrick: Okay.

[1:09:44] Trustee Patrick: Okay, so we're just in the scope document.

[1:09:46] Trustee Patrick: What language would you want in the in scope?

[1:09:48] Voice 15: Yeah, legal review of draft documents.

[1:09:52] Trustee Patrick: There you go.

[1:09:52] Trustee Patrick: Legal review of draft documents.

[1:09:58] Trustee Patrick: Okay, do I see nods from everybody?

[1:10:01] Trustee Patrick: Okay, everyone's up.

[1:10:03] Trustee Patrick: All right.

[1:10:04] Trustee Patrick: Trustee Boland, your hand's up.

[1:10:06] Voice 13: I was just going to go into the action scope.

[1:10:08] Voice 13: I think we've covered all public consultation, external consultants.

[1:10:13] Voice 13: But do you think it would be a good idea to have a step where you go to the LTCs, because that would put it on the agenda at an LTC meeting, and it would allow the trustees to introduce or to talk about the project and what was hoped to get from it.

[1:10:34] Voice 13: um and that i think that would be a useful communication step even at some stage during

[1:10:42] Voice 13: the project so it wouldn't be a referral it should be some kind of engagement communication

[1:10:50] Voice 13: yeah

[1:10:51] Trustee Patrick: well um i was gonna say since it looks like trust council is like so they're going to be the

[1:10:56] Trustee Patrick: deciding body on this um project charter and that they would be reported to and involved in so

[1:11:03] Trustee Patrick: So before, you know, so do we have to go to the particular LTCs

[1:11:09] Trustee Patrick: or couldn't we just do that through Trust Council communications

[1:11:15] Trustee Patrick: and consultation, I guess you could say?

[1:11:21] Voice 13: I don't know why, but I like the idea of it being an agenda item

[1:11:25] Voice 13: at some stage at an LTC.

[1:11:28] Voice 13: Because otherwise it can float around at Trust Council,

[1:11:31] Voice 13: but all LTCs won't necessarily talk about it.

[1:11:35] Voice 18: but

[1:11:37] Voice 13: i'm i'm open whatever anybody else thinks

[1:11:39] Trustee Patrick: any other thoughts on that from other members i say

[1:11:45] Trustee Patrick: trustee borthwick yeah

[1:11:47] Voice 10: i mean i now that i'm sort of thinking about it with that that lens um

[1:11:51] Voice 10: trustee bull and i think um i think referral eventually like and i would put this towards

[1:11:58] Voice 10: the end of this process but referring it to the ltcs um is not just about making sure the

[1:12:05] Voice 10: trustees see it um because we will see this at at trust council but it also um there's a lot of you

[1:12:11] Voice 10: know community members who read ltc minutes but may not read trust council minutes and to put this

[1:12:20] Voice 10: out there in that way um you know once as we're going through this process shows that we're

[1:12:25] Voice 10: working on it and it is by itself a method of communication um and also uh invites those ltcs

[1:12:34] Voice 10: even LCCs that maybe don't have a history of major bylaw problems in recent times,

[1:12:42] Voice 10: it does encourage them to examine or to sort of look at that and to raise that topic.

[1:12:49] Voice 10: So I mean, I'd be interested because I mean, to see it on the out of scope section currently,

[1:12:57] Voice 10: I wonder, I mean, presume Director Cermak that there's a reason that that felt like that was

[1:13:03] Voice 10: something that should be out of scope. I don't know if there may be a reason that I'm not aware

[1:13:08] Voice 10: of that that would not be appropriate, but I'd be interested to know if there is a specific

[1:13:14] Voice 10: rationale there or if it's just a choice.

[1:13:19] Voice 13: If I could respond quickly, maybe AFJC

[1:13:22] Voice 13: compiled and reviewed all LTC bylaw enforcement standing resolutions and policies, even to send

[1:13:30] Voice 13: that out to LTCs because I found when we wanted to consider, you know, what kind of site

[1:13:36] Voice 13: inspection notification there was in other islands, digging around to find that information

[1:13:43] Voice 13: was quite difficult. I started to compile a little spreadsheet. But you have that step in there. Why

[1:13:50] Voice 13: not use that step when you've compiled the LTC by law enforcement, you know, resolutions and

[1:13:57] Voice 13: of policies send that out to the ltcs just to i don't know review respond comment on

[1:14:04] Voice 13: um to trigger a kind of a discussion it would be helpful and maybe they'll decide to align better

[1:14:11] Voice 13: so that people go like that's a better idea than ours let's do that thanks in

[1:14:19] Trustee Patrick: some ways you bring

[1:14:20] Trustee Patrick: up a good point i mean a lot of us uh inherit standing resolutions and uh may or may not have

[1:14:25] Trustee Patrick: have spent the time at our local trust committees really thinking about those standing resolutions

[1:14:30] Trustee Patrick: and whether or not they're current today or not. So there definitely is a step that LTCs should

[1:14:38] Trustee Patrick: make sure that the standing resolutions that are being considered and collected are good,

[1:14:44] Trustee Patrick: accurate, not just collecting dust and forgotten about. So I guess I'd look to Director Cermak

[1:14:54] Trustee Patrick: again, a referral is a formal process. Is there another way to say that? I think it's just either

[1:15:00] Trustee Patrick: the final product being communicated through LTC agendas or, Trustee Boland, are you looking for

[1:15:11] Trustee Patrick: actual debate to occur at the LTC floors on the documents? I think that's a very different

[1:15:18] Trustee Patrick: activity um

[1:15:20] Voice 13: it could be something like here's what we have compiled um do you agree that what

[1:15:28] Voice 13: you've got is fit for purpose and you don't want to change it and you know leave it at that and

[1:15:34] Voice 13: here's a deadline you have to get back to us yeah all

[1:15:40] Trustee Patrick: right um i'll let uh director sir

[1:15:42] Trustee Patrick: mac respond

[1:15:43] Voice 15: i'll defer to trustee or chair luckham and i'll comment afterwards go ahead

[1:15:48] Trustee Patrick: ahead uh trustee luckman

[1:15:50] Trustee Luckham: well ex officio luckman particular case um yeah you know we could go

[1:15:58] Trustee Luckham: around in circles quite a bit on this if we wanted to i i i think that if council has endorsed

[1:16:05] Trustee Luckham: the work i i don't know that we need to necessarily go through a round of in getting

[1:16:10] Trustee Luckham: endorsement from ltcs uh obviously the trustees can speak up the council but certainly i think

[1:16:17] Trustee Luckham: there's real value in the final document being circulated as a piece of information

[1:16:22] Trustee Luckham: to indeed get it onto the LTC agenda so that the members of the public that pay more attention to

[1:16:29] Trustee Luckham: the local trust committees can see that that work is done and this is what it looks like now.

[1:16:33] Trustee Luckham: So I would suggest that when it's all said and done that it could be just simply forwarded to

[1:16:38] Trustee Luckham: LTCs for placement on their agenda as a piece of information. That's my two cents.

[1:16:46] Voice 7: thank you trustees trustees are calling you that

[1:16:49] Voice 7: sorry i

[1:16:50] Voice 15: got another 15 years before i even

[1:16:52] Voice 15: contemplate that um so uh maybe some ideas for you um certainly uh staff can help uh include

[1:17:00] Voice 15: communications into this project much better if you'd like a website if you'd like some uh pushing

[1:17:05] Voice 15: out through our electronic media stuff no problem happy to happy to take that on happy to work with

[1:17:13] Voice 15: Morgana. She's very helpful and creative. The idea of going to LTCs, that could unravel

[1:17:21] Voice 15: reasonably quickly, I think, depending on expectations and what have you. I have a proposal

[1:17:27] Voice 15: and this is just an idea for your discussion. I do a quarterly update to Trust Council.

[1:17:31] Voice 15: This is a Trust Council project. I do keep Trust Council informed of what's going on.

[1:17:36] Voice 15: At least I try to. Please correct me if I'm wrong, if you don't feel informed. If it's

[1:17:42] Voice 15: the wish of the RPC, I could just as well forward that quarterly update to LTCs because that should

[1:17:49] Voice 15: have what's the latest, greatest happening in this project. It's a reasonably quick

[1:17:54] Voice 15: summary of what's happening region-wide. I have to do that work already. It makes my world a little

[1:18:00] Voice 15: bit simpler as to being clear about what I'm communicating. Doesn't necessarily include what

[1:18:05] Voice 15: I'm hearing about you know the assemblage of all the materials but then of course I can I can I can

[1:18:11] Voice 15: tweak how I do that report to include links to a new website if that's what we create and from that

[1:18:16] Voice 15: you can you can delve into the materials as you wish and then of course you're all at Trust Council

[1:18:21] Voice 15: you if I forward that to your respective LTCs you could then use that as a launching pad for

[1:18:28] Voice 15: however you wish to use it and of course I'm always welcome or I always I've tried to get

[1:18:34] Voice 15: out to each of your ltcs as much as possible i haven't completed my circuit i'm i'm behind it's

[1:18:39] Voice 15: hard to get out but um i'm also you know i'd i'd love to come out to your communities and

[1:18:44] Voice 15: and speak um to any issue that you have at the regional level so i i i guess my summary is i

[1:18:50] Voice 15: could forward my my uh quarterly report i could include links that if to any new materials we

[1:18:55] Voice 15: create and if there's a website we can make sure that includes the materials as you discussion

[1:19:00] Voice 15: discussion, such as all the existing policies, any engagement coming up, any webinars, if we

[1:19:07] Voice 15: still go that way. And of course, the ombudsperson report, current status, so on and so forth.

[1:19:16] Trustee Patrick: Okay. Does that sound okay to everyone? Thumbs up and head nodding. Your hand's still raised,

[1:19:24] Trustee Patrick: trustee Legum, or you? No. Okay. So just to clear up, clean up things then out of scope,

[1:19:31] Trustee Patrick: scope. It still says expenses beyond staff time is out of scope, but we just added legal. So

[1:19:36] Trustee Patrick: should we remove that statement? Expenses beyond staff time is out of scope. We've got legal in

[1:19:44] Trustee Patrick: there.

[1:19:45] Voice 15: That would appreciate that amendment. And I assume that'll just come out of trust

[1:19:49] Voice 15: counsels because it's technically trust counsel's budget. And trust counsel was overspent already.

[1:19:54] Voice 15: So we'll

[1:19:54] Trustee Patrick: just for Rob's sake, we'll capture that as remove expenses beyond staff time from out of

[1:20:00] Trustee Patrick: scope okay we're trying to finish up this project charter as best we can uh we have the one last

[1:20:06] Trustee Patrick: statement there which is the engagement level it just says inform um like is is that okay with

[1:20:16] Trustee Patrick: people i said i i would prefer i think as we move forward i i appreciate this section being on our

[1:20:22] Trustee Patrick: project charters but like i said i have i i find it's different i think we have different levels

[1:20:27] Trustee Patrick: levels of engagement with different stakeholders. Like I said,

[1:20:30] Trustee Patrick: is RPC just being informed?

[1:20:35] Trustee Patrick: Is trust counsel just being informed?

[1:20:39] Trustee Patrick: How do you feel about that? Comments from anyone? Come on, wake up.

[1:20:47] Trustee Patrick: No, your coffee's running low. Okay. Trustee Graham.

[1:20:50] Voice 20: Yeah. I actually didn't understand that column.

[1:20:55] Voice 20: So perhaps it needs to be more explicit. Like who's,

[1:20:58] Voice 20: who's being engaged and who's being informed and yeah.

[1:21:02] Trustee Patrick: Yeah, no, that's what I think it would be nice, Director Cermak, to put some, I like what this is trying to do, but I think it oversimplifies that I think there's sort of a stakeholder level of consultant type in this column, because it is different.

[1:21:21] Trustee Patrick: You know, we have, like I said, we have this committee, we have trust council, you have the public, you have the LTCs.

[1:21:31] Trustee Patrick: So it sounds like they're, you know, the LTCs are being informed, trust councils being, are they being consulted or collaborate?

[1:21:38] Trustee Patrick: You know, what are they, you know, I think we need to just clean that up to make it reflect the different stakeholders.

[1:21:44] Voice 6: Isn't, yeah, like, isn't this with the public? IAP2 is about engagement with the public, not us.

[1:21:52] Trustee Patrick: nope it's about engagement and most um most municipalities have a little stakeholder

[1:21:58] Trustee Patrick: engagement level because you have

[1:22:01] Trustee Patrick: each stakeholder height and i have a cat that has a strong opinion

[1:22:07] Trustee Patrick: that he should be consulted i

[1:22:10] Voice 13: would put in uh roles like list off the different levels of

[1:22:15] Voice 13: committees or whoever and just say exactly what their role is because we already at the beginning

[1:22:21] Voice 13: of this had a kind of a discussion to clarify you know it was agreed that would come that the

[1:22:28] Voice 13: charter would come to the rpc for review before going to trust council so i think um a section

[1:22:36] Voice 13: on roles would be very helpful well

[1:22:41] Trustee Patrick: i think what's um normally the iap2 and it's just not

[1:22:45] Trustee Patrick: on this document each one of those words has a paragraph associated with it as to what the

[1:22:50] Trustee Patrick: what that means. You know, we just don't have that in our document. And I'm just trying to find an

[1:23:00] Trustee Patrick: example of one that would help. And I think that's just what's missing. So you're assumed to know

[1:23:06] Trustee Patrick: what informed means in this. I was trying to find it.

[1:23:16] Voice 15: Madam Chair, while you're looking up the IAP2

[1:23:19] Voice 15: words there, I know what you're saying. It's the commitment level. May I just offer you staff

[1:23:23] Voice 15: staff interpret this as being public you know what does the public view of this project and it was

[1:23:28] Voice 15: just meant to inform the public I understand what you're talking about internal engagement but

[1:23:33] Voice 15: certainly staff's interpretation was that the public will be informed of the process and the

[1:23:37] Voice 15: progress and that we're not going out to the public to consult involve or collaborate with

[1:23:43] Voice 15: so just to understand staff's thinking ah

[1:23:45] Trustee Patrick: then I think that would help if you added the word public

[1:23:48] Trustee Patrick: the public engagement level would probably clear that up.

[1:23:53] Trustee Patrick: I'm seeing thumbs up there from people.

[1:23:55] Trustee Patrick: We want everyone to understand what we're talking about.

[1:23:58] Trustee Patrick: So I guess again, Rob, if we could add that,

[1:24:01] Trustee Patrick: we've changed that to say IEP to public engagement level.

[1:24:08] Trustee Patrick: And I think we all agree

[1:24:09] Trustee Patrick: that that's an inform at this point.

[1:24:12] Trustee Patrick: All right, are

[1:24:13] Trustee Patrick: there any other changes

[1:24:14] Trustee Patrick: to the project charter?

[1:24:18] Trustee Patrick: I would assume staff would make the changes

[1:24:21] Trustee Patrick: to the money now that they'd have to add the legal so we don't have to be explicit there

[1:24:25] Trustee Patrick: so if we could rob if you could show us just the the document that we captured everything

[1:24:31] Trustee Patrick: um the word words there we go so we had changed the purpose to resolve by law enforcement matters

[1:24:41] Trustee Patrick: efficiently and effectively with minimal conflict by reviewing and amending islands trust by law

[1:24:47] Trustee Patrick: enforcement policies and procedures to be administratively fair, reasonable, and transparent

[1:24:52] Trustee Patrick: with the aim of restoring public confidence. We have ad communications. That's kind of a wordy

[1:24:59] Trustee Patrick: one, but ad communications team with the planning staff to post regular bylaw compliance review

[1:25:05] Trustee Patrick: project updates to the Island Trust website. And we have ad to InScope, a legal review of draft

[1:25:10] Trustee Patrick: documents. And Out of Scope, we're removing expenses beyond staff time. Trustee Boland?

[1:25:16] Trustee Patrick: um

[1:25:18] Voice 13: i like the fact that you're going to consult with the ombudsman but should you consult earlier

[1:25:25] Voice 13: like show them this draft charter and that

[1:25:30] Trustee Patrick: would be the work plan segment but

[1:25:32] Voice 13: in the phase it's

[1:25:34] Voice 13: only mentioned at the end of phase four drafting so it's when you're done with the documents

[1:25:39] Voice 13: and i think telling them what you propose to do might no

[1:25:45] Trustee Patrick: i agree but can we can we comment on that

[1:25:47] Trustee Patrick: when we look at that document hopefully we can put these two together quickly i'm just saying

[1:25:52] Trustee Patrick: for the project charter are there any other amendments otherwise i'm going to look to a

[1:25:57] Trustee Patrick: motion to make those amendments um and rob can help us with the wording of that motion i think

[1:26:08] Trustee Patrick: it's going to be to amend uh amend the project charter for bylaw enforcement review version one

[1:26:18] Trustee Patrick: doesn't have a date trustee graham you're

[1:26:23] Voice 19: going to what you said

[1:26:24] Trustee Patrick: we have

[1:26:26] Trustee Patrick: to have rob put the words

[1:26:27] Trustee Patrick: back up there to capture it and um yep i will

[1:26:32] Voice 20: move that the regional planning committee uh amend the

[1:26:37] Voice 20: the project charter, the properly titled project charter

[1:26:43] Voice 20: with the following amendment.

[1:26:45] Voice 20: And then those, whatever they are,

[1:26:48] Voice 20: one, two, three, four, five,

[1:26:50] Voice 20: and forward to trust council as amended.

[1:26:54] Trustee Patrick: And forward the, oh, you're gonna put it all in one motion.

[1:27:01] Voice 20: I'm not gonna read all those out.

[1:27:02] Voice 20: We can all read them

[1:27:03] Voice 20: and it will just include those in the motion.

[1:27:05] Voice 20: Yeah.

[1:27:06] Trustee Patrick: Does everyone understand what we're, we're doing here?

[1:27:10] Trustee Patrick: Good. Trustee Borthwick, were you seconding? Yes, he was.

[1:27:14] Trustee Patrick: So that was moved by Trustee Graham, seconded by Trustee Borthwick.

[1:27:18] Trustee Patrick: Is there any discussion on this motion? Everybody's clear what we've added? Excellent.

[1:27:26] Trustee Patrick: I'll call the vote then. All those in favor, raise your electronic hands.

[1:27:32] Trustee Patrick: Or wave.

[1:27:34] Trustee Patrick: all right lower your hands did we have anyone opposed excellent good work we have one document

[1:27:45] Trustee Patrick: down of the work plan documents i was hearing some were there any other changes that needed to be

[1:27:54] Trustee Patrick: done to the those documents i was hearing trustee boland asking about the timing of the ombudsman

[1:28:03] Trustee Patrick: i'll look to trustee trustee director cermak to answer about the timing of the ombudsman

[1:28:09] Trustee Patrick: involvement uh

[1:28:11] Voice 15: well thank you madam chair so i you know we're implementing the recommendations

[1:28:15] Voice 15: of the ombuds person so i think the logical time in my mind is to do it at the draft stage

[1:28:19] Voice 15: um i will be in communication with the ombuds person to say whatever trust council decides

[1:28:25] Voice 15: yes we're going to do it this is the timeline are you available because we have to confirm

[1:28:29] Voice 15: their timing and all that uh but i'm happy to consult earlier if that's the wish of the rpc

[1:28:34] Voice 15: i you know it's if if it makes sense the rpc it's certainly um it's just a matter of their

[1:28:39] Voice 15: availability so it's it's it's your pleasure i live to serve okay

[1:28:47] Trustee Patrick: i know i thought the one

[1:28:49] Trustee Patrick: thing on item number one we just had a project charter work plan briefing for trust council

[1:28:54] Trustee Patrick: but isn't that for approval i think we agreed so item one there just says a briefing prepared

[1:29:08] Trustee Patrick: for March. Yeah. Is that for approval?

[1:29:18] Voice 15: Good. Yeah. It's not briefing to trust council. It's

[1:29:21] Voice 15: RFD.

[1:29:22] Trustee Patrick: Okay. Trustee Graham?

[1:29:28] Voice 20: No, I'm sorry. I thought for September 24th, it was missing

[1:29:32] Voice 20: briefing to trust council, but I see it's actually there. I believe. Anyway, it's not important.

[1:29:40] Voice 20: Okay.

[1:29:41] Trustee Patrick: So under item one, the one change is to change the second item there from work plan and briefing to project charter work plan and request RFD. Replace briefing with RFD.

[1:30:00] Trustee Patrick: I see. Okay. Any other changes that need to be made to this document?

[1:30:06] Voice 7: I was looking at

[1:30:07] Voice 7: I

[1:30:13] Trustee Patrick: guess, oh, number two, I think would be another, are those RFDs as well for the Trust Council?

[1:30:25] Trustee Patrick: It says another briefing to Trust Council on the update of the documents under item two on phase

[1:30:32] Trustee Patrick: four. Should just all of those be changed to RFDs for Trust Council?

[1:30:38] Voice 15: Madam Chair, if I may,

[1:30:40] Voice 15: I don't think so. I think what we're trying to do is get trust counsel to agree with this process and then allow the RPC to run with it. And we'll report back at the end. That's my interpretation. And gosh knows it's easier to write a briefing than an RFD.

[1:30:54] Trustee Patrick: But are these trust counsel policies?

[1:30:58] Voice 15: Yeah, they'll have to certainly adopt them in the end. So the final report will have to be an RFD for sure.

[1:31:04] Voice 15: okay

[1:31:04] Trustee Patrick: so all right final drafts yeah all right just some wording there that all right then any

[1:31:13] Trustee Patrick: other changes um

[1:31:17] Voice 13: yes i'm just wondering about the word implementation and you break it out into phase

[1:31:23] Voice 13: six but we had a discussion earlier about the fact that there would be a bunch of you know

[1:31:30] Voice 13: communication blah blah blah so in this context implementation is do the updates

[1:31:38] Voice 13: um because even here you have staff training and implementation i just find that that word

[1:31:45] Voice 13: implementation it almost it makes it seem like and we're done but really there's a whole new

[1:31:53] Voice 13: phase about to begin and I think I would like it said explicitly you know even the staff training

[1:32:02] Voice 13: and you know that would be that shouldn't be there at all we're just going to update and then perhaps

[1:32:09] Voice 13: take it back to trust council for approval that's the implementation at this stage I think

[1:32:17] Voice 13: should

[1:32:20] Trustee Patrick: there be a drafting of an implementation plan at some point is that what was intended

[1:32:25] Trustee Patrick: intended before Director Cermak or?

[1:32:30] Voice 15: You know, I think through this committee

[1:32:32] Voice 15: that I think this is the weak link

[1:32:35] Voice 15: that we've talked about is the implementation plan

[1:32:37] Voice 15: and maybe perhaps a separate resolution

[1:32:40] Voice 15: or you could put it in here now.

[1:32:42] Voice 15: You'd have time to consider that

[1:32:44] Voice 15: as it comes back to numerous times

[1:32:46] Voice 15: and you can request staff to come back

[1:32:48] Voice 15: with a more robust implementation plan.

[1:32:51] Voice 15: Recommend that trust council assign perhaps some resources

[1:32:53] Voice 15: to it in the following fiscal

[1:32:55] Voice 15: scope because if you look at the timing that might make sense and you'll have a better understanding

[1:32:59] Voice 15: of what you see and what you don't see and certainly it's not uncommon for us to draft

[1:33:05] Voice 15: implementation plan as we go through the process and get closer to the end so don't have those

[1:33:10] Voice 15: answers for you right now but certainly hearing more interest in a more robust response than just

[1:33:14] Voice 15: say implementation and certainly would

[1:33:18] Trustee Patrick: you prefer that as a separate resolution at that time so that

[1:33:21] Trustee Patrick: you can you can

[1:33:22] Voice 15: do it now or you could do it when it next comes back to you uh i don't see the

[1:33:26] Voice 15: immediacy of it because uh you know i think you're going to want to talk about that with at some

[1:33:31] Voice 15: length so um however you wish to proceed all

[1:33:35] Trustee Patrick: right well look to trustee trustee luck on your hands up

[1:33:39] Trustee Luckham: well this is a good uh point here and that indeed the phase six implementation just seems

[1:33:46] Trustee Luckham: seems kind of brief. And just looking at the previous stages, policy and drafting,

[1:33:52] Trustee Luckham: that perhaps in that phase four drafting, that's where consideration should be given to an

[1:33:58] Trustee Luckham: implementation plan. And then indeed, that implementation plan would end up being advanced

[1:34:05] Trustee Luckham: to council in the policy phase. And then indeed, it would then be implemented accordingly in phase

[1:34:12] Trustee Luckham: So it seems to me that something added to phase four

[1:34:16] Trustee Luckham: that was including an implementation plan

[1:34:19] Trustee Luckham: would be appropriate.

[1:34:21] Trustee Patrick: Does that make sense for timing for everyone else to,

[1:34:24] Trustee Patrick: I'm getting a thumbs up from Director Cermak

[1:34:27] Trustee Patrick: that we could add so that Rob will catch that

[1:34:30] Trustee Patrick: under phase four, add a new item

[1:34:34] Trustee Patrick: to draft an implementation plan.

[1:34:39] Trustee Patrick: I guess for, I don't know what it has to say

[1:34:43] Trustee Patrick: for somebody's approval for whose approval or just put that in there add draft and implementation

[1:34:51] Trustee Patrick: plan yeah all

[1:34:56] Trustee Patrick: right any other changes to this document so i guess we'd do a motion similar

[1:35:04] Trustee Patrick: to that we made for the um project charter to approve those changes and to forward to trust

[1:35:13] Trustee Patrick: council for approval so i'll let rob pull that together just sort of like you did before only

[1:35:19] Trustee Patrick: only in regard to this document.

[1:35:23] Trustee Patrick: Really want to thank everyone

[1:35:25] Trustee Patrick: for putting their time and effort in this.

[1:35:27] Trustee Patrick: We know bylaw enforcement is a big part of what we do.

[1:35:32] Trustee Patrick: And I know we all hear from people

[1:35:36] Trustee Patrick: who find themselves involved in bylaw enforcement

[1:35:41] Trustee Patrick: and we look forward to the day that it's clearer.

[1:35:47] Trustee Patrick: All right.

[1:35:55] Trustee Patrick: How does someone feel about making that motion?

[1:35:57] Trustee Patrick: the one the changes we were making were uh changing for phase two item one that the project

[1:36:05] Trustee Patrick: chart instead of work plan and briefing prepared for trust will replace briefing with rfb and that

[1:36:10] Trustee Patrick: we're adding a new item under phase four to draft an implementation plan who would like to make that

[1:36:16] Trustee Patrick: motion i see trustee elliott

[1:36:21] Voice 6: i can be i so move you so move all

[1:36:26] Trustee Patrick: right trustee graham seconding

[1:36:28] Trustee Patrick: that is there any discussion everybody's clear on what we're voting on excellent then i'll call

[1:36:36] Trustee Patrick: the vote all those in favor raise your hand or wave violently all right all right lower your hands

[1:36:44] Trustee Patrick: anyone opposed uh trustee luckham's hands up but i know he's not opposed because he's ex officio

[1:36:53] Trustee Patrick: go. So that carries. Is there any other business on this item, Director Cermak, that we need to

[1:37:02] Trustee Patrick: cover on this bylaw enforcement item?

[1:37:06] Voice 15: No, Madam Chair. I just would like to thank the thoughtfulness

[1:37:09] Voice 15: that you've put there. And I'd like to thank the meeting administrator, too, for capturing your

[1:37:13] Voice 15: thoughts so eloquently and smoothly. Well done. We were not making sausages today. We were making

[1:37:19] Voice 15: making a souffle or something.

[1:37:20] Voice 15: That's quite lovely.

[1:37:21] Voice 15: Thank you.

[1:37:22] Trustee Patrick: No, thank you, everyone.

[1:37:23] Trustee Patrick: I think that was good.

[1:37:24] Trustee Patrick: We ended up with a resolution.

[1:37:26] Trustee Patrick: I thought that was, we're on track.

[1:37:29] Trustee Patrick: How are everyone feeling?

[1:37:30] Trustee Patrick: It is now, we've been at this over an hour and a half.

[1:37:33] Trustee Patrick: Do you need a break?

[1:37:34] Trustee Patrick: There's going to be lunchtime coming up here.

[1:37:35] Trustee Patrick: Or do you want to boldly go ahead

[1:37:37] Trustee Patrick: into the freshwater strategy discussion?

[1:37:41] Trustee Patrick: Looking to everybody,

[1:37:42] Trustee Patrick: it looks like no one's saying anything other than that.

[1:37:45] Trustee Patrick: So I assume we're-

[1:37:46] Voice 5: Maybe a five minute.

[1:37:47] Voice 5: About

[1:37:48] Trustee Patrick: a five minute?

[1:37:49] Voice 5: Yeah, that'd be great.

[1:37:50] Voice 5: well actually we're almost at lunch we're

[1:37:52] Trustee Patrick: almost at lunch so should we try to bang through

[1:37:54] Trustee Patrick: fresh water and then break let's do it okay then we're moving forward so we've got the report item

[1:38:01] Trustee Patrick: 7.1 on the agenda which is page 14 fresh water strategy implementation is that going to be mr

[1:38:08] Trustee Patrick: shulba mr director sir mac is that you hello

[1:38:18] Voice 7: all

[1:38:19] Trustee Patrick: right go ahead floor is yours okay

[1:38:23] Voice 9: uh thank you

[1:38:24] Voice 9: Thank you, Regional Planning Committee, for having me today. Appreciate it. I have provided a briefing in your agenda package, and I hope that you had a chance to review it, so I won't belabor the minutiae or the details of the strategy.

[1:38:45] Voice 9: And I want to take this time to encourage you to review the strategy.

[1:38:53] Voice 9: And if you'd like to kind of triage your review by reading some of the more, I guess, prominent sections that would relate to the Regional Planning Committee, it will be the implementation section.

[1:39:12] Voice 9: And largely that's what this briefing is intending to describe, is to begin the engagement with the Regional Planning Committee to, I guess, survey your interests in furthering the freshwater sustainability strategy as a whole into the next fiscal year.

[1:39:44] Voice 9: So this is, I would say, concurrently working with some of the more technical scientific projects that are these multi-year projects that are either coming to completion or I'm working with communication staff to present them on the website.

[1:40:05] Voice 9: site um we had two very successful webinars uh that just concluded one uh was a few days ago and

[1:40:13] Voice 9: then on groundwater and and then we had one in january january that spoke to the sustainability

[1:40:21] Voice 9: strategy um in general and um and from that there was a lot of questions from um uh from the

[1:40:30] Voice 9: the attendees and so i'm working right now with communication staff to to finalize or to populate

[1:40:38] Voice 9: and finalize a um a frequently asked questions um that will go on to the the website there's two

[1:40:47] Voice 9: uh so i i would like just to hear from the committee but i'll leave you with like maybe

[1:40:53] Voice 9: maybe two thoughts here.

[1:40:57] Voice 9: Largely the freshwater sustainability strategy

[1:41:04] Voice 9: was through its development

[1:41:06] Voice 9: and with the help of the strategic round table

[1:41:10] Voice 9: that Chair Patrick was involved in.

[1:41:15] Voice 9: A lot of the strategy was built around existing work

[1:41:22] Voice 9: that either I was doing or the organization was doing with this look to the future on how

[1:41:28] Voice 9: we can utilize this work and how we can undertake new initiatives through programs and through

[1:41:37] Voice 9: actions to achieve the goals and the purpose of the strategy. A lot of that work that the

[1:41:46] Voice 9: development of the strategy was framed around, especially in the groundwater domain,

[1:41:49] Voice 9: main has been largely completed uh there's a lot more work to do of course with respect to looking

[1:41:55] Voice 9: at water balance and and monitoring but uh we had a very significant time to focus on groundwater

[1:42:03] Voice 9: and now it's time to uh kind of broaden the horizons of of the um strategy and the there

[1:42:15] Voice 9: There has been an identified way in the strategy to do that, and that's to create two organizational structures.

[1:42:24] Voice 9: One is a interdepartmental freshwater sustainability strategy implementation team.

[1:42:31] Voice 9: So having this just beyond me and the help when I can get it, identifying staff, allowing management to find the resources to achieve that team would be a management side.

[1:42:51] Voice 9: But obviously, to date, we don't have the political direction to undertake that work.

[1:42:58] Voice 9: And another one which I can spend a whole half an hour describing on how well these interagency technical advisory committees work and how successful they have been for other initiatives of the same scale.

[1:43:20] Voice 9: I'm on the Technical Advisor Committee of the Regional Districts of Nanaimo Drinking Water and Watershed Protection Program, and I've been on that committee now for seven years. Before that, we had a planner, Sonia was on that committee before I started in 2017, and so we have this long relationship with them.

[1:43:40] Voice 9: And there's been so many benefits from Highlands Trust participating in that committee, not only for our involvement in it to support the Galeano, sorry, Gabriola Local Trust Committee, and also support their technical work, but we have benefited from their work greatly.

[1:44:05] Voice 9: So the groundwater recharge mapping project that just completed this year, a multi-year project, that was actually initiated by the RDN in the Englishman River.

[1:44:17] Voice 9: And from the very beginnings of their methodology, we grew this methodology over many years to be this really robust island-focused way to look at recharge mapping potential.

[1:44:30] Voice 9: There's also a lot of synergies between monitoring and then, of course, we have the similar synergies of these philosophical discussions around the table with their with the regional districts.

[1:44:45] Voice 9: They call it I think a regional planning manager and team on on how to relate the science to planning like they're they're asking the same questions that we are at.

[1:44:56] Voice 9: at at the rpc level on the ltc level like how do we use this evidence-based work

[1:45:01] Voice 9: to implement and it's not like they have that secret sauce or that that one um you know

[1:45:08] Voice 9: silver bullet it's it's a consistent uh thought process for them and so i'm i'm privy to those

[1:45:15] Voice 9: conversations when they bring them to the technical advisory committee table so to have

[1:45:21] Voice 9: have something like that focused on the island's trust perspective it would be an invaluable tool

[1:45:30] Voice 9: to for the strategy so I'll leave it at that I have some follow-ups essentially this was just

[1:45:38] Voice 9: to provide a briefing and and if the regional planning committee chooses to like investigate

[1:45:45] Voice 9: the implementation planning further, then it'd likely be helpful if that was done in resolution

[1:45:53] Voice 9: and that would provide staff some direction to undertake more thinking on this or not.

[1:46:00] Voice 9: So I'll leave it at that. Thank you.

[1:46:03] Trustee Patrick: I think since I'm probably one of the only people that was on

[1:46:07] Trustee Patrick: the Regional Planning Committee from last term, I went back and read everything as I always do.

[1:46:14] Trustee Patrick: And when this was presented after Regional Planning Committee and presented to Trust Council for approval, the priority action for 2022 was identified as developing a strategy, as is written in Section 5 of the freshwater strategy.

[1:46:38] Trustee Patrick: It says, first thing is to develop an organizational plan for strategy implementation that identifies responsibilities of the Regional Planning Committee, Trust Programs Committee, Trust Council, key staff, identify options for enlisting a freshwater strategy coordinator.

[1:46:52] Trustee Patrick: That's what's in the plan.

[1:46:53] Trustee Patrick: The previous Regional Planning Committee did pass a motion and did ask that there were two things.

[1:46:59] Trustee Patrick: The staff had recommended a policy document, and that was the staff recommendation, and that was passed by Trust Council.

[1:47:06] Trustee Patrick: It was further passed by the Regional Planning Committee, as well as a resolution that was passed asking staff for options for the implementation of the strategy document.

[1:47:19] Trustee Patrick: So I think we have a cat and mouse here. You were looking to us for direction, and I think we were looking to you for direction, is how I would summarize the situation that we're in right now.

[1:47:31] Trustee Patrick: and the reports that came back to the previous trust council on freshwater strategy

[1:47:39] Trustee Patrick: um implementation strategy said it hadn't been worked on yet because of a lack of staffing

[1:47:44] Trustee Patrick: resources so is that the issue that the strategy isn't being done because we don't have the

[1:47:51] Trustee Patrick: resources to create that's the implementation strategy um

[1:47:56] Voice 9: yeah um thank you for the question

[1:47:59] Voice 9: um i i could defer to uh director sermac here but i yeah of course it's it's under resourced

[1:48:09] Voice 9: and i am you know like i i'm trying to um engage like triage the the most important aspects of my

[1:48:19] Voice 9: job which uh you know like through applications and inquiries and and and the communications

[1:48:28] Voice 9: applications you know that that fills up a lot of my time and it it's it's not an organizational

[1:48:38] Voice 9: plan if I develop it in a vacuum either so and I'm not I think that uh director Cermak and I are

[1:48:50] Voice 9: both stumped on what uh uh like the I think it was say to develop a policy we're not quite too

[1:48:57] Voice 9: sure what that is um but the if if we do if we were to parallel that with the strategy it's

[1:49:05] Voice 9: that would be the the organizational implementation plan um we like like there there is some hidden

[1:49:12] Voice 9: history here like we we did ask for um like we've put in budget requests uh in in the in the past

[1:49:20] Voice 9: past years that would that was directed towards uh communications and and and some of those were

[1:49:27] Voice 9: were supported and others weren't and so you know there's been kind of ebbs and flows on

[1:49:33] Voice 9: on the availability of potential resourcing to to take on this work um but really it's to to

[1:49:42] Voice 9: implement a plan um that is reasonable and supported by the regional planning committee

[1:49:49] Voice 9: it's going to require a team of staff and that's and and just me is not a team so maybe i'll maybe

[1:49:59] Voice 9: i'll let um director sermac speak to that if he wants to or just leave it at that

[1:50:07] Voice 7: anything to add

[1:50:09] Voice 7: director sermac thank

[1:50:12] Voice 15: you madam chair so this has been an interesting topic as you know i'm

[1:50:15] Voice 15: not so a new director anymore i've been here i guess here for a year and a half it feels like

[1:50:19] Voice 15: a month or two, but I don't feel as much angst anymore. So maybe that's a good sign.

[1:50:26] Voice 15: I've had this discussion about these resolutions for some time. And of course,

[1:50:31] Voice 15: William very much undersells and is understated in the deliverables he's been creating.

[1:50:36] Voice 15: He's been absolutely instrumental in the suitable land analysis at the regional planning team level,

[1:50:41] Voice 15: which is a key document implementing the science that is in this freshwater sustainability strategy.

[1:50:46] Voice 15: strategy, where when I came on board though, and as William alluded to, and Nerissa popped

[1:50:52] Voice 15: up and she can help with this because she was the planner at the time helping William

[1:50:56] Voice 15: with the translation of his science into our policy and planning world.

[1:51:02] Voice 15: And that is this, as you say, staff requested language about a policy, I never really picked

[1:51:08] Voice 15: up on it, never really understood it.

[1:51:09] Voice 15: But what I see missing, and I think what I hear William asking for, would be a clear resolution to develop an implementation plan that's feasible for us to move forward.

[1:51:21] Voice 15: I know William has some clear ideas about what that looks like. It's in the report.

[1:51:24] Voice 15: Staff have some ideas, and I'd like to emphasize that we have been implementing it, and the communications is going up as his water balance assessments are trying to be advanced, and so on and so forth.

[1:51:35] Voice 15: forth. But I just wanted to comment on one, that William's underselling the work that he's done.

[1:51:39] Voice 15: It's been great. It's been really helpful to the LTCs. And I'd like to turn the floor over to

[1:51:43] Voice 15: Narissa, who I think had some comments as being a planner involved sort of before I was involved

[1:51:49] Voice 15: in this project.

[1:51:53] Voice 1: Yeah. So I think we're sort of all sort of kind of nailing what is necessary here

[1:52:00] Voice 1: to move forward. And absolutely, we need to have an implementation plan. And I think

[1:52:07] Voice 1: what the work with the housing work has really demonstrated is that when we've had

[1:52:15] Voice 1: a focused staff resource to bring the information together and move a project forward, it's been

[1:52:23] Voice 1: extremely effective. So in that case, you know, we had Jason as a resource to really focus on that.

[1:52:31] Voice 1: And where we've come to with that is that we do have an implementation plan and we have

[1:52:36] Voice 1: a team working towards ensuring that we're moving through that strategy.

[1:52:43] Voice 1: I mean, it's basically a strategic implementation plan.

[1:52:47] Voice 1: So that is an element that we have not done successfully with this project.

[1:52:55] Voice 1: project and for uh you know for reasons that have already been identified um um we need to

[1:53:02] Voice 1: have the dedicated focus time so it's a matter so i think um i think i think we know what needs

[1:53:09] Voice 1: to be done um it's just a it's a matter of of of allocating that that time somehow and it's

[1:53:16] Voice 1: difficult within our existing um um work and and and and um you know the things the way that

[1:53:24] Voice 1: things have been moved and it's unfortunate that um you know things moved very quickly in terms of

[1:53:29] Voice 1: um of um of after after we passed the strategy things moved on to other things like staff

[1:53:37] Voice 1: resources were moved on to other things so um in a way we sort of have to move back a little bit and

[1:53:43] Voice 1: and and get at that uh development of that of that piece and

[1:53:49] Voice 9: uh chair if i may um come on to that

[1:53:52] Voice 9: Thank you for that, Nerissa. And it kind of brought up a perspective of mine that, you know, like, I think you're right. We do know the pieces. Nerissa and I are very close to the strategy, of course, through its development and implementation in some of the LTC projects and the regional planning team projects.

[1:54:13] Voice 9: projects um and it may be easy for the rpc well then while we get on it give us an implementation

[1:54:19] Voice 9: plan but i i really think like the next step will be planning to make the implementation plan if

[1:54:26] Voice 9: that makes sense because the i think that the strategy was developed in consideration with

[1:54:33] Voice 9: with many partners. And now it's really time to look internally with staff resourcing,

[1:54:43] Voice 9: but then also the desire of the regional planning committee and vis-a-vis the trust council

[1:54:48] Voice 9: on really what we're going to be implementing. And I think that is a project of itself.

[1:54:55] Voice 9: self and then we can actually have a agreeable implementation plan that has um commitment from

[1:55:05] Voice 9: from trust council and then staff can start processing through those plans of course step

[1:55:11] Voice 9: and step with the regional planning committee but not really to be adjudicating on a project

[1:55:18] Voice 9: by project basis, but really like looking at these like term goals and then multi-term goals

[1:55:25] Voice 9: of the strategy. The implementation plan can't be on an annual basis. There's just no way that

[1:55:33] Voice 9: will be set up for success. And I just, I know that firsthand because of the work that I've

[1:55:40] Voice 9: done over the last six years. The majority of this work is multi-year, especially when

[1:55:46] Voice 9: when the consultants are retained for a fiscal year and then we get all this data and reporting

[1:55:53] Voice 9: and and information that we want to integrate into our into our business and like everyone's

[1:56:01] Voice 9: asking for the deliverables on march 31st because we know the consultants work is done but that's

[1:56:06] Voice 9: not how the projects technically work they like the we we get the information and staff needs

[1:56:12] Voice 9: process it and we have to integrate into communications and that's a whole other

[1:56:15] Voice 9: process so I and that's part of work planning which is adjacent to implementation planning

[1:56:22] Voice 9: but I think to to have that perspective that this work is a commitment of the organization

[1:56:30] Voice 9: not just a short-term win in any given fiscal year I think would be embedded in that and then

[1:56:38] Voice 9: And we can entrust that like staff come and go all the time.

[1:56:43] Voice 9: And I've seen at the Regional District of Nanaimo, but like this technical working group actually has old staff from the RDN that moved on to the province and they're back and they're helping in a different way.

[1:56:56] Voice 9: And that group's been really consistent. It's been a consistent voice and they're in their second 10 year action plan.

[1:57:03] Voice 9: plan so you know creating a plan without these organizational structures is just a plan and

[1:57:10] Voice 9: it's going to be very hard to implement without without those structures but thank you thank you

[1:57:18] Trustee Patrick: you got a couple hands up there trustee boland yeah

[1:57:24] Voice 13: thanks for this discussion um so what i feel

[1:57:29] Voice 13: in general i feel water is very important and everybody says yeah water is really really

[1:57:34] Voice 13: important but then what happens next is we refer to the strategy and I've looked back at the

[1:57:41] Voice 13: strategy it's a great program of activities it was very well put together and key stakeholders

[1:57:47] Voice 13: like it was a great starting point but what I see now like I find it very hard to take the pieces

[1:57:56] Voice 13: of work that are being done and go back to the strategy I would love to go back through those

[1:58:03] Voice 13: strategic um I forget what they were called actions yeah and do a percentage complete on

[1:58:12] Voice 13: each of them um I would like to see the activities such as you know sitting on the

[1:58:19] Voice 13: NIMO regional council blah blah blah um sorry that's not meant to be disrespectful mapped

[1:58:25] Voice 13: against one of those strategic activities how it actually relates to moving one of the strategic

[1:58:33] Voice 13: activities forward um i feel like um we the scale of what is proposed and what we're trying to

[1:58:44] Voice 13: achieve is kind of frightening from the point of view of the islands trust and the scale of

[1:58:49] Voice 13: the resources we have but i look at the benefit of sitting with nanaimo and saying if they have

[1:58:59] Voice 13: an action plan, can we adopt their action plan? Why would it be remarkably different? Why can we

[1:59:05] Voice 13: not take that and use it? That would be my view on the benefits of collaborating, that we don't

[1:59:16] Voice 13: have to create a wheel ourselves, that we adopt and adapt more than we do at the moment.

[1:59:25] Voice 13: but i really would like to see us go back to the implemented to the strategy document and really

[1:59:33] Voice 13: review it and document what we have achieved because otherwise i have no sense of how much

[1:59:39] Voice 13: money we have spent um over the timeline i have no sense of i would love to see a dashboard matrix

[1:59:49] Voice 13: matrix of the different pieces of technical information water balance budget data for each

[1:59:55] Voice 13: island i would like to see a matrix that goes tick tick tick that's been

[2:00:00] Voice 13: achieved by this report because we've had a lot of reports but they go you know for the islands

[2:00:06] Voice 13: trust various islands this report applies and it does x y i would love to see a really tight

[2:00:13] Voice 13: matrix that explains exactly what exists for which island and what the gaps are and that still need

[2:00:22] Voice 13: to be uh filled in um i would really like to see we were promised to frequently ask questions

[2:00:29] Voice 13: and one thing that's on the future projects but i think these are very practical things

[2:00:35] Voice 13: that would communicate to people as well as get support for instance um as i think it's called a

[2:00:43] Voice 13: strategy with respect to um uh in you know groundwater harvesting um i forget what it was

[2:00:53] Voice 13: but it was basically you know develop a model land use regulation i don't necessarily want a

[2:00:58] Voice 13: regulation but I want a guideline or something that says fresh water sustainability including

[2:01:05] Voice 13: groundwater rainwater catchment and grey water recycling to me that would be like a really

[2:01:12] Voice 13: useful thing to have in the islands so I would like some practical things I'd like to see

[2:01:19] Voice 13: percentage complete mapped across that strategy document and I'd like to see a matrix that

[2:01:28] Voice 13: that says for the islands, which pieces of data exist

[2:01:32] Voice 13: and what the gaps are.

[2:01:35] Voice 13: Thank you.

[2:01:37] Trustee Patrick: Thank

[2:01:37] Voice 7: you, Trustee Bowen.

[2:01:39] Trustee Patrick: Just one comment in regard to the regional districts

[2:01:42] Trustee Patrick: like Nanaimo and Cowichan Valley Regional District.

[2:01:45] Trustee Patrick: They both have created water protection services,

[2:01:49] Trustee Patrick: you know, drinking water and watershed protection services

[2:01:52] Trustee Patrick: that were supported through referendum

[2:01:55] Trustee Patrick: and, you know, long-term budget.

[2:01:57] Trustee Patrick: so it's a very different budgeting world trustee Borthwick and

[2:02:06] Voice 10: yeah I just wanted

[2:02:06] Voice 10: to point out chair that David Graham is leaving us but has given us some some

[2:02:14] Voice 10: thoughts in the in the chat there I think might be worth having as part of

[2:02:20] Voice 10: this discussion but it's sort of similar to what what I was gonna say first of

[2:02:24] Voice 10: all i want to say um like i think yeah well it's not controversial at all to say that fresh water

[2:02:31] Voice 10: is you know and sustainability is incredibly important to the islands and and i think

[2:02:36] Voice 10: especially as a planning body it should be foundational to a lot of the work that we're

[2:02:40] Voice 10: doing um and certainly i'm really looking forward to uh getting the benefits of william's work

[2:02:46] Voice 10: on denman when when he's getting through the southern islands um and i think um so that this

[2:02:58] Voice 10: my my understanding of this and and i really appreciate the depth with which uh uh stefan

[2:03:04] Voice 10: and nurissa and william all kind of went through the process that exists behind this and certainly

[2:03:09] Voice 10: i i see parallels with um william's experience with the uh uh interagency group with nanaimo

[2:03:17] Voice 10: Well, I've seen similar interagency benefits through the Bain Sound Labrador Channel Eco Forum, which is a very different focus.

[2:03:27] Voice 10: It's not less professionals, but it's a broad, you know, those interagency conversations are extremely valuable, especially when they can hold that longer institutional knowledge.

[2:03:38] Voice 10: So but what I'm what I'm understanding broadly here is that there's a need for effectively more support for William within our own organization and that this is requesting us to direct or to empower Stefan to sort of pull those resources together to support William a little better, which I think is very important.

[2:04:04] Voice 10: I think that would be hugely great. And I, you know, having read now a couple of your reports, William, like, I can see how much work is going into this and how complicated it is. And I get the frustration of trying to pull this all off alone. And certainly when you've got varying ebbs and flows of budgets that support or don't support the auxiliary support for you, that, I mean, I just, I can't even imagine.

[2:04:29] Voice 10: engine uh so i mean i feel pretty keen to make sure that we've we've put a lot of work into well

[2:04:37] Voice 10: william has put a lot of work we as an organization have put a lot of work into this

[2:04:41] Voice 10: this project and it seems like we are um sort of splintering uh every time we start to get momentum

[2:04:50] Voice 10: because there isn't the resources to back up the work and do that part of communicating it out and

[2:04:56] Voice 10: And also organizing that data and understanding that this is a project that is going to take longer than a budget cycle, longer than maybe several terms.

[2:05:05] Voice 10: Probably we're always going to be doing it to some degree. And it is an important tool.

[2:05:11] Voice 10: And we're the only ones kind of doing it here. I think that it is really important that we make sure that that work is institutionally supported within our organization.

[2:05:19] Voice 10: organization um so i guess my my question that i had down for stefan is like am i understanding

[2:05:28] Voice 10: this correctly and that you need um some direction from us to implement the implementation

[2:05:38] Voice 10: implement the implementation plan uh i guess within within our organization and do you

[2:05:46] Voice 10: otherwise do you think you have the i know obviously there's you know always staff

[2:05:50] Voice 10: staff shortage is an issue and resource shortage is an issue, but with some direction and support

[2:05:55] Voice 10: from the RPC, do you feel confident that you can create a bit of a support network for

[2:06:03] Voice 10: this project and for this work?

[2:06:06] Voice 15: Thank you to the chair.

[2:06:10] Voice 15: The RPC has a discussion later on today about its priorities.

[2:06:15] Voice 15: You're going to see that I think housing is clearly a priority.

[2:06:19] Voice 15: Trust Council has adopted that strategy.

[2:06:22] Voice 15: Trust Council has received this strategy.

[2:06:26] Voice 15: I don't know if I'm confident that everybody has adopted this strategy.

[2:06:31] Voice 15: I would like to see, if feasible, that the RBC indeed adopts a strategy

[2:06:36] Voice 15: and makes it clear that this is a priority today or at some time in the near future.

[2:06:43] Voice 15: And of course, in order for us to enact it, we need an implementation plan.

[2:06:46] Voice 15: And as we're hearing from William, a plan can be drafted, but it won't be successful unless he has the team and support network and the structure in order to help him to do that.

[2:06:59] Voice 15: So I think what we're looking for is the RPC to make it a clear priority.

[2:07:04] Voice 15: I can dedicate the resources if I know that's a clear priority.

[2:07:08] Voice 15: And then we can go about drafting implementation plan and the structures needed to make it successful.

[2:07:15] Voice 15: and we would report back regularly to do so we have staff we don't ask me how

[2:07:22] Voice 15: please don't ask me how but we have some staff resources sort of ready for the

[2:07:27] Voice 15: next fiscal early into the next fiscal but oddly enough as they've become

[2:07:31] Voice 15: director and I've become keenly aware the regional planning committee actually

[2:07:34] Voice 15: doesn't have dedicated planning resources it's the weirdest thing I have

[2:07:39] Voice 15: to beg borrow and steal from all over the place to find resources and Narissa

[2:07:43] Voice 15: can probably attest to that she did it off on the side of her desk for a few years and before her

[2:07:49] Voice 15: i suppose justine did it and so on and so forth and so what we're trying to do is create this team

[2:07:55] Voice 15: we have a regional planning team doing your large projects but we're becoming aware more

[2:08:01] Voice 15: so i mean william's work uh the first nations work we're becoming more and more aware that

[2:08:07] Voice 15: these sort of special projects how we integrate with the trust area services and how it like

[2:08:12] Voice 15: like these bigger regional topical things,

[2:08:16] Voice 15: freshwater, First Nations, climate change,

[2:08:18] Voice 15: how do we actually implement that work

[2:08:21] Voice 15: into the planning world?

[2:08:22] Voice 15: We don't really have like a special projects team.

[2:08:24] Voice 15: And that might be a bit different

[2:08:26] Voice 15: from a regional planning team,

[2:08:27] Voice 15: might be a subset of regional planning team.

[2:08:29] Voice 15: It might just be a focus of the regional planning committee.

[2:08:33] Voice 15: I'm sorry if I'm riffing a little bit,

[2:08:35] Voice 15: but point is, is we're aware that we don't have

[2:08:39] Voice 15: have a good structure in place to support strategies that are not necessarily so well

[2:08:45] Voice 15: baked into the clear strategic plan. Because the strategic plan historically at Trust Council has

[2:08:50] Voice 15: been a bunch of like action items. Well, whether well thought out or not, it's like, oh, look,

[2:08:55] Voice 15: we did this, but we don't have a clear strategy in what regional planning committee has done.

[2:09:00] Voice 15: You're leading the way in how to do these things. You got the freshwater sustainability strategy.

[2:09:05] Voice 15: It sort of had, you know, for the next 10 years, you can do these things.

[2:09:08] Voice 15: But where we really hit the ground running, I think, is when we implemented the housing

[2:09:12] Voice 15: strategic action plan.

[2:09:13] Voice 15: You really saw a clear action deliverables.

[2:09:16] Voice 15: That's what I'm looking for if the regional planning committee would like to do something

[2:09:20] Voice 15: like that.

[2:09:20] Voice 15: We would like to build on that success we've had with that, do something familiar with

[2:09:24] Voice 15: the water, and then in turn, advise trust counsel that that's the will of the regional

[2:09:29] Voice 15: planning committee, make that one of the top priorities of trust counsel, if that's what

[2:09:34] Voice 10: you would like to do.

[2:09:35] Voice 10: Yeah, and so just to sort of like, because I, that's all very good. My specific, my specific question is, and I think you've answered it in there, but this is what I'm trying to pull this out for the benefit of the rest of RPC as well, is, so there is a specific ask here to create some lateral supports for William's work within our organization with the resources that we already have.

[2:10:04] Voice 10: and that you require direction for that from RPC. And my question is, do you feel with

[2:10:12] Voice 10: reasonable caveats that if you're given this direction that you're going to be able to create

[2:10:20] Voice 10: something that provides that support for this project and for William and for the trust in

[2:10:26] Voice 10: general?

[2:10:28] Voice 15: I could commit to beginning and I have the resources in front of me. It'd be an engagement

[2:10:33] Voice 15: process with William and

[2:10:35] Voice 15: the rest of the regional planning team and then we'd report back on their

[2:10:38] Voice 15: progress and and that's the best I can do I can only sort of see six months to a year in the

[2:10:42] Voice 15: future yeah

[2:10:43] Voice 10: no and I'm not trying to ask you to to crystal ball any of this if there feels like

[2:10:49] Voice 10: there's a there's a good way forward then you know we have this this tendency with the trust

[2:10:54] Voice 10: in general where we we start a lot of things and we get into this place of like they're all really

[2:10:58] Voice 10: good and we don't get through all the stuff knowing that there feels like there's a concrete

[2:11:02] Voice 10: path forward with this particular plan it you know helps me want to support it um obviously

[2:11:10] Voice 10: the other the other part here i guess and this might be um william shobo might know more about

[2:11:17] Voice 10: this do we know um so obviously nanaimo has this fantastic interagency group do we know if there's

[2:11:24] Voice 10: interest from those other stakeholders or or availability from those other stakeholders

[2:11:28] Voice 10: stakeholders like first nations but also you know other agencies that focus on water to or you know

[2:11:34] Voice 10: capacity or an interest to partake in in an interagency group of that kind because i totally

[2:11:42] Voice 10: see the value but i yeah just would want to know and you may not know but

[2:11:46] Voice 9: uh yeah so i i know that

[2:11:49] Voice 9: the capacity and the interest uh of that committee is is very strong um the majority of the folks

[2:11:58] Voice 9: around the table are um our staff like there's the town engineer from qualicum beach and the

[2:12:06] Voice 9: water manager from another municipality right because obviously the rdn is a is a consortium

[2:12:13] Voice 9: of municipalities and and also their rural lands which is really similar to to the islands trust

[2:12:19] Voice 9: actually and then of course there's the perspective from the islands um there's a few community

[2:12:25] Voice 9: members there and then there's also a academic member from vancouver island university as well

[2:12:32] Voice 9: as um uh there's like community groups like uh like there's an agricultural representative and

[2:12:39] Voice 9: and there's forestry representatives because they're obviously large um landowners in the

[2:12:43] Voice 9: regional district of nimo um so that said i i have hard evidence that it works there and then

[2:12:52] Voice 9: And in my time with the Islands Trust, I've done professional development days around

[2:12:57] Voice 9: freshwater, I've done a freshwater forum, I've done workshops where it involved either

[2:13:04] Voice 9: regional district or researcher or the province, I've rarely been told no.

[2:13:11] Voice 9: People really like when they're in their area of expertise, especially around freshwater

[2:13:18] Voice 9: and groundwater, and they're familiar with the islands, they want to participate.

[2:13:22] Voice 9: i i've not had that uh dry up on me yet so so i i think that that's really powerful when when

[2:13:30] Voice 9: swipa was like like really working together as chair patrick knows like it's such a

[2:13:37] Voice 9: rich environment to hear different perspectives and that's just from one island i just like have

[2:13:46] Voice 9: like the freshwater forum was really the only time where i was able to stitch together people

[2:13:50] Voice 9: from different parts of the islands trust area and and the amount of knowledge sharing was just

[2:13:55] Voice 9: so phenomenal obviously it it it benefited those those people um but obviously then i gathered

[2:14:03] Voice 9: that perspective and i benefited myself in the islands trust and and that was you know that was

[2:14:09] Voice 9: six years ago and really like provided a framework for me to to stand on to to undertake this work

[2:14:17] Voice 9: without any strategy without any plans i was i was just picking and choosing and and and and that

[2:14:23] Voice 9: that supported that vision and then as i got more um uh traction with the regional planning

[2:14:31] Voice 9: community and some of the ltcs of course that and especially the southern gulf islands with the

[2:14:37] Voice 9: original groundwater work that that kind of politically focused it so um yeah i i would

[2:14:44] Voice 9: I can't speak to a technical advisory committee higher because we don't need the political aspects in that committee because we have them right here, right?

[2:14:57] Voice 9: So the chain of events is that we would have these technical advisory committees, they would be inspecting the implementation plan, the interdepartmental team would be stewarding that whole thing.

[2:15:09] Voice 9: And then obviously, we'd bring it back to the RPC in in good time and in regular frequency to ensure that we're politically on the right direction.

[2:15:19] Voice 9: Yeah.

[2:15:19] Voice 10: So I think and I think I understand the utility of that of that agency.

[2:15:24] Voice 10: And I and I value and I I'm also really aware that I've got fellow trustees who are stacking up behind me.

[2:15:29] Voice 10: So I don't want to monopolize all of the air in the room.

[2:15:31] Voice 10: um but so what i'm what i'm hearing is that you think uh if you would probably that you think

[2:15:37] Voice 10: that there's interest and you would be able to find um you know expertise to populate that that

[2:15:43] Voice 10: sort of a committee um i think is what i'm hearing which to me is again it's that question of like

[2:15:48] Voice 10: i can see the utility in these things and knowing that we think that there's an appetite and that

[2:15:54] Voice 10: there's there's room to move on that directly helps me want to support that um and i'm going

[2:16:00] Voice 10: going to get off the soapbox now but i i would want to know um sort of before we make these

[2:16:05] Voice 10: notions if there is any sense of what um budgetary uh requirements these would have that these would

[2:16:11] Voice 10: come with because i'm i'm sold on the ideas um but i know we're gonna have to answer that too

[2:16:17] Voice 10: and i want to make sure that these things don't get stillborn for lack of funds so

[2:16:21] Voice 10: anyways i'll get off the soapbox

[2:16:23] Trustee Patrick: well uh don't thank you very much and i don't want to interrupt

[2:16:26] Trustee Patrick: up the flow of the conversation just to keep the pun you know appropriate for the topic um i did

[2:16:33] Trustee Patrick: send uh rob um emotions that we could consider when we're ready but i'll move over to trustee

[2:16:39] Trustee Patrick: elliott thanks

[2:16:42] Voice 6: um good discussion everybody i totally support um implementing the freshwater

[2:16:49] Voice 6: sustainability strategy i don't think the roadmap is clear as to how so i would have liked to see

[2:16:57] Voice 6: something laid out in terms of personnel and money that's those are the two main things

[2:17:04] Voice 6: and that was trustee graham's point as well um i actually as critical as this is for gabriel's ocp

[2:17:13] Voice 6: lub review i don't see the freshwater um mapping laid out in a business case that's just not here

[2:17:23] Voice 6: I'm looking at the latest draft of the budget funding request that FPC is going to be debating

[2:17:30] Voice 6: next week.

[2:17:31] Voice 6: And there's a bit of, again, we're passing it back and forth, the water availability

[2:17:36] Voice 6: assessment likely to be added to RPC budget request.

[2:17:40] Voice 6: It's where is it?

[2:17:42] Voice 6: Is this a trust area supported project?

[2:17:45] Voice 6: Is this a Gabriela LTC project?

[2:17:49] Voice 6: Where's the budget coming from?

[2:17:51] Voice 6: I think that should have been thought through.

[2:17:54] Voice 6: And I think we asked these questions back in December and there should be a much more fully fleshed out business case for that.

[2:18:02] Voice 6: This is critical. And we've had these discussions.

[2:18:06] Voice 6: The special meeting that we had, William, it was excellent.

[2:18:10] Voice 6: But I can't translate that to the rest of trustees as to how we're going to work through that methodology.

[2:18:16] Voice 6: So we do need a roadmap that's clear and coherent. Everybody understands the benefits for the trust area. So that I think is missing. And the second part, I'm really struggling with taxing for this project when there's so much money on the table from the province right now.

[2:18:42] Voice 6: there's been huge money announced in in the province and first nations water table

[2:18:47] Voice 6: uh program funding uh the real estate foundation of bc are we part of the polis water sustainability

[2:18:55] Voice 6: project an interagency table do we need to create our own interagency table i get that technical

[2:19:01] Voice 6: staff have to get together and i totally am supportive of that like rdn staff and and

[2:19:08] Voice 6: and Islands Trust staff working together,

[2:19:10] Voice 6: this is only going to benefit trust area residents.

[2:19:12] Voice 6: I get that.

[2:19:15] Voice 6: But can we not jump into the pool, so to speak,

[2:19:20] Voice 6: of these other technical advisory committees

[2:19:24] Voice 6: and somehow get the work done?

[2:19:26] Voice 6: I'm just struggling with this as a strategy, honestly.

[2:19:33] Voice 6: So money and personnel.

[2:19:36] Voice 6: And can we apply for the grant funding

[2:19:38] Voice 6: that seems to be flowing so freely

[2:19:41] Voice 6: for especially any projects

[2:19:43] Voice 6: that are partnering with First Nations.

[2:19:46] Voice 6: Thank you.

[2:19:47] Voice 5: That's a very good question.

[2:19:49] Trustee Patrick: I can tell Trustee Elliott,

[2:19:51] Trustee Patrick: I did speak with the province on the,

[2:19:54] Trustee Patrick: especially on the 100 million that was funded for.

[2:19:58] Trustee Patrick: And they said the only access to that money

[2:20:00] Trustee Patrick: is co-designed projects, co-designed.

[2:20:09] Trustee Patrick: So William, did you want to add something?

[2:20:13] Voice 9: Yeah. I mean, trustee Elliot, I express all of the same concerns you are.

[2:20:23] Voice 9: Like there's, it's an improbability for me to be the hydrogeologist, senior freshwater,

[2:20:30] Voice 9: the coordinator thing, grants applicator, like, like figuring out like the cutting edge of

[2:20:37] Voice 9: co-governance like there there's just no way that's one person and and and the strategy will

[2:20:47] Voice 9: go nowhere without a team and and i i'm trying to make that extremely clear and so the the what i

[2:20:57] Voice 9: can do is continue to do my work and and and and use the strategy as a guiding document as much as

[2:21:06] Voice 9: the trust policy statement is and and so without a team and an implementation plan and and that

[2:21:15] Voice 9: being owned by the regional planning committee it's just going to be business as usual and and

[2:21:23] Voice 9: yeah it's you know i i provided that technical analysis on the water balance in that and then

[2:21:31] Voice 9: you know there's a lot behind the scenes that staff did including going to for the complete

[2:21:36] Voice 9: communities grant like that took up the majority of our start over january until we're told that

[2:21:43] Voice 9: it wasn't feasible for that like like we weren't successful so you know that there's

[2:21:50] Voice 9: the the the touch points are few in between compared to the amount of work

[2:21:55] Voice 9: that staff are putting in and and that and that involved narissa that involved jason yeomans

[2:22:01] Voice 9: involved a lot of other planning stuff that we came to the table to do that complete communities

[2:22:05] Voice 9: grant so so the team does come together at times but it you know it's there's not really defined

[2:22:13] Voice 9: roles to undertake the concerns that you're talking about um

[2:22:21] Voice 7: marissa did you want to add

[2:22:22] Voice 7: something first oh

[2:22:24] Voice 1: yeah i just wanted i just wanted to add that um like on the on the topic

[2:22:28] Voice 1: of of grants we we do keep our eye on the available grants and in the case of uh complete

[2:22:35] Voice 1: communities we saw a potential opportunity there but as we realized it was very very

[2:22:39] Voice 1: they were very being very very strict we were hoping they would be a little bit more flexible

[2:22:44] Voice 1: with their interpretation of um of their um of their requirements um and initial initial

[2:22:52] Voice 1: conversations had indicated that they would be however you know things change um we do now um

[2:23:00] Voice 1: And that time is not lost because we now have a very well-written funding application that brings everything together that we can reuse.

[2:23:11] Voice 1: And we intend to do that when we see the opportunity emerge.

[2:23:14] Voice 1: I think we've got some advances happening on our relationship with First Nations with respect to the Denman Island project and the Gabriela project and Gambier as well, which I think will provide some opportunity for us to have further along the lines to have some conversations about potential partnership on this kind of project.

[2:23:44] Voice 1: an application we talked to the comox just this week myself um and uh renee and and sonia um and

[2:23:54] Voice 1: they're very interested in environmental protection and um i think some of the work that

[2:24:01] Voice 1: we're wanting to do um with respect to the water and and the suitable land analysis is is is is

[2:24:09] Voice 1: is that that they're very interested in so um i see the potential moving forward um i think

[2:24:16] Voice 1: it's frustrating when you when you don't see things moving as fast as you'd like them but i

[2:24:20] Voice 1: but i actually feel quite confident that we've got some momentum here which feels very very good

[2:24:25] Voice 1: um i think if we can just if we can um allocate some resources to just get started and get um

[2:24:34] Voice 1: you know, be able to take the time to provide you all with what you need to see, which is,

[2:24:44] Voice 1: I think, nice, you know, it's identified in this resolution. That'll, I think, really help us to

[2:24:51] Voice 1: start to focus the conversation and figure out how to bring in those additional resources if we need

[2:24:57] Voice 1: or reallocate the resources. I mean, right now, it's got to be a reallocation of resources,

[2:25:02] Voice 1: like Stefan indicated, what we don't have, and we're learning, we're all learning, right? So

[2:25:07] Voice 1: we've gone through this whole LPS review, we've landed in this place where we've now created this

[2:25:13] Voice 1: regional planning team. We're learning a lot from the function of that team. And one of the things

[2:25:19] Voice 1: that is becoming very clear, as Stefan had pointed out, is we don't have a dedicated resource to do

[2:25:28] Voice 1: that extra bit of work like again you know you you were able to decide to move

[2:25:32] Voice 1: some funding over so we were able to hire Jason and he was able to do some

[2:25:38] Voice 1: very focused work on the housing we don't have a person that's sort of

[2:25:43] Voice 1: dedicated to do that kind of work because at this point those of us on the

[2:25:47] Voice 1: regional planning team are are committed to two major projects so as much as we

[2:25:54] Voice 1: you know, and we so we recognize that. And, and I think as we move forward, as we sort of figure

[2:26:00] Voice 1: things out, we'll start to, we'll start to figure out how to how to address that. Yeah, so I mean,

[2:26:07] Voice 1: in the meantime, I think, you know, if we can, we can provide you with what you need in the interim,

[2:26:14] Voice 1: and that's going to provide a really great opportunity for us to move forward to take

[2:26:25] Voice 1: to take advantage of those okay

[2:26:28] Trustee Patrick: you froze for a second or unless that was my side um okay well

[2:26:33] Trustee Patrick: we're getting very close to 12 30 here oh sorry can

[2:26:36] Voice 6: i can i sum up so we're just saying you want

[2:26:40] Voice 6: reallocation of resources and we need to decide to prioritize the freshwater sustainability strategy

[2:26:46] Voice 6: and then this this kind of work can happen that's what you're saying and you're going to be looking

[2:26:51] Voice 6: for grants as the opportunity presents might I suggest that we have this conversation after we

[2:26:56] Voice 6: we do our revised work plan because we need to make sure that this is a priority um before we

[2:27:03] Voice 6: can have the conversation about reallocating resources does

[2:27:06] Voice 18: that like

[2:27:08] Voice 6: can we pick this up after

[2:27:10] Voice 6: we discuss the work plan priority right at the end of the agenda because yes I think all of this

[2:27:17] Trustee Patrick: We have to

[2:27:18] Trustee Patrick: have that in context of that piece at the end.

[2:27:22] Trustee Patrick: So whether we do it now or go back, you know, you're right.

[2:27:27] Voice 6: Well, we'd essentially be making it a priority if we.

[2:27:31] Trustee Patrick: Correct. That will, that will be our decision at that point. Yep.

[2:27:34] Trustee Patrick: Where, where it sits and we'll,

[2:27:36] Trustee Patrick: and we'll be looking for trust counsel's concurrence that we chose

[2:27:40] Trustee Patrick: priorities correctly.

[2:27:43] Trustee Patrick: So trustee Bowman, like I said, we're getting very close to,

[2:27:45] Trustee Patrick: i'd like to i'll

[2:27:47] Voice 13: try and keep this short and it is new um if i go back and look at the original

[2:27:53] Voice 13: strategic plan the cost estimate very very very approximate cost estimate was 10 to 12 million

[2:28:00] Voice 13: dollars just to put that in there we haven't had a cost estimate since then that really looks at

[2:28:07] Voice 13: what you know like you say let's implement the strategic plan but we need more detail than that

[2:28:15] Voice 13: it needs to be broken down that strategic plan and where we are on it with respect to percentage

[2:28:22] Voice 13: complete or not that needs to be reviewed it needs to be more contract concrete at the moment

[2:28:31] Voice 13: it's a very abstract thing and then we come down to the daily work that William is doing to try

[2:28:38] Voice 13: and support people and it's kind of fragmented so mapping the daily work against that strategic plan

[2:28:45] Voice 13: and looking at what still needs to be done

[2:28:49] Voice 13: and prioritizing that and costing it.

[2:28:51] Voice 13: I think that would be a good step.

[2:28:54] Voice 13: Thanks.

[2:28:55] Voice 9: So through the chair,

[2:28:57] Voice 9: that's indeed what the implementation plan is, right?

[2:29:02] Voice 9: Like, I think I'm not really missing that.

[2:29:05] Voice 9: And I said, you know, that's a whole entire,

[2:29:10] Voice 9: like, that's a lot of work to do,

[2:29:13] Voice 9: especially coming into the end of a fiscal year here.

[2:29:16] Voice 9: but also that i don't know all those answers either and so it it takes a team and so as i

[2:29:24] Voice 9: i don't want to belabor the point but to answer those questions that trustee bullen was talking

[2:29:30] Voice 9: about like those are what an implementation plan is you identify the the priorities and where

[2:29:37] Voice 9: you're going and how much it's going to cost and how long that's going to take and and you know

[2:29:43] Voice 9: that's that's a project of itself to get to that point we don't have an

[2:29:48] Voice 9: implementation plan ready for you to review next meeting it's gonna take

[2:29:53] Voice 9: several months to even get to what that looks like right and that's part of the

[2:29:58] Voice 9: project

[2:30:00] Trustee Patrick: All right. I don't think to be trying to rush, but I see, um, uh, trustee Campbell,

[2:30:05] Trustee Patrick: I'm going to let you have the last word before we take a break for lunch.

[2:30:08] Voice 12: I think, I think I might be okay. I just, it, when I, I remember when this came up about a year ago

[2:30:17] Voice 12: and we looked at the amount of money that it was going to cost to move forward. And we decided not

[2:30:24] Voice 12: to do it at that time and when I read the list from 2022 it does I don't understand what I'm

[2:30:37] Voice 12: supporting in this to say that I think that we should that we should allocate staff to to do

[2:30:47] Voice 12: this because it doesn't seem to me like there is any linear start to finish for any of what is here

[2:30:54] Voice 12: and I think that that's what I'm hearing echoed by other people is like understanding

[2:31:00] Voice 12: what that is I believe the time has been put into this previously to try to figure out what

[2:31:07] Voice 12: the business case for moving this forward would be and I don't understand how there isn't that now

[2:31:14] Voice 12: like it's just evaporated over the last year and it's really frustrating to try to make a decision

[2:31:20] Voice 12: on something that isn't making very much sense

[2:31:23] Voice 12: when I read this top to bottom.

[2:31:26] Voice 12: I'm sorry.

[2:31:28] Trustee Patrick: No, that's good.

[2:31:30] Trustee Patrick: And with that, I think we should stop

[2:31:33] Trustee Patrick: and take a break for lunch and pick this up

[2:31:35] Trustee Patrick: and see if we can wrap our thoughts

[2:31:37] Trustee Patrick: into something coherent and whether or not

[2:31:39] Trustee Patrick: we have an agreement on a resolution that we could make.

[2:31:44] Trustee Patrick: And so let's take lunch till at least one o'clock here.

[2:31:47] Trustee Patrick: Does that make sense for everybody?

[2:31:49] Trustee Patrick: All right.

[2:31:50] Trustee Patrick: All right, we'll see you back at one o'clock.

[3:00:01] Voice 19: I think the beautiful sunny

[3:00:03] Trustee Patrick: day has pulled a lot of people outside.

[3:00:06] Trustee Patrick: They're refusing to come back to their computers.

[3:00:10] Voice 10: I mean, can't blame them.

[3:00:15] Voice 19: It's beautiful out there.

[3:00:48] Voice 7: Who's missing?

[3:00:49] Voice 7: Anybody?

[3:00:52] Voice 7: Hello, Kyla?

[3:00:56] Voice 17: I did notice that Trustee Elliott is not currently a participant.

[3:01:01] Voice 17: And so just keep an eye out.

[3:01:04] Voice 17: well

[3:01:09] Trustee Patrick: i think we have most people back so thank you and hope you enjoyed or got outside for a

[3:01:15] Trustee Patrick: moment and to enjoy the outdoors really want to thank everyone for their conversation on on

[3:01:21] Trustee Patrick: on the water strategy i think when just to get some context from last term i i was one of the

[3:01:30] Trustee Patrick: huge advocates for pushing for um a freshwater strategy for many of the reasons that we were

[3:01:38] Trustee Patrick: talking about today to have some clarity on direction where we were going and um so that

[3:01:43] Trustee Patrick: we weren't just doing annual budget bashing that we had some some direction and where we were going

[3:01:51] Trustee Patrick: i did have the opportunity to have uh both this the freshwater strategy and the salt

[3:01:59] Trustee Patrick: spring island watershed protection plan reviewed by uh um polis took a took a look at it and said

[3:02:07] Trustee Patrick: said gave said three things that one was your vision you felt that the vision wasn't clear

[3:02:13] Trustee Patrick: a staff champion political support and they said when it came to the vision

[3:02:21] Trustee Patrick: cultural liaison today we need to really take into account um the cultural perspectives on water

[3:02:29] Trustee Patrick: and i think that's really clear when we look at the funding mechanisms that are available in the

[3:02:34] Trustee Patrick: the province today whether it's the real estate foundation or through the the um whatever that

[3:02:40] Trustee Patrick: water healthy watershed initiative or whatever it's called um both require co co-designed

[3:02:47] Trustee Patrick: projects to get access to the funding which is new since the beginning when the when the plan

[3:02:52] Trustee Patrick: was being created to when the plan was finished the emphasis on co-creation wasn't there so i

[3:03:00] Trustee Patrick: I think that might be something that we might want to ask be looked at in the implementation plan or the funding opportunities that might be out there.

[3:03:09] Trustee Patrick: I had thrown out a quick resolution that I just pulled from the original staff report that had gone to Trust Council.

[3:03:20] Trustee Patrick: I do recognize I should probably say freshwater implementation plan, not just implementation plan.

[3:03:25] Trustee Patrick: But how is our conversation going?

[3:03:29] Trustee Patrick: going? How does this resolution look? What can be done to make it accurate? I would like

[3:03:35] Trustee Patrick: some feedback on that. Can everyone read that and share?

[3:03:44] Trustee Patrick: Yeah, we should probably say freshwater

[3:03:46] Trustee Patrick: right where your cursor is. Whose implementation plan are we talking about? Freshwater strategy,

[3:03:54] Trustee Patrick: probably freshwater strategy implementation plan.

[3:03:58] Voice 9: Freshwater sustainability strategy would

[3:04:00] Voice 9: be the full term

[3:04:01] Voice 9: um

[3:04:02] Voice 5: chair

[3:04:04] Voice 9: chair may i comment on um something that trustee campbell said just before

[3:04:08] Voice 9: we broke for lunch sure great um i i like i i agree with trustees trustee campbell's assessment

[3:04:17] Voice 9: of looking back into the strategy and seeing you know a list of priority actions for 2022

[3:04:24] Voice 9: 22 that that actually came from the strategic round table that in there in our during the

[3:04:31] Voice 9: development of of the strategy prioritize those as the first things to do and then there's yeah

[3:04:37] Voice 9: there's this kind of nebulous implementation section and and i think uh i'm i hope i'm

[3:04:44] Voice 9: not stepping out of turn here by paraphrasing what trustee campbell said that like he he doesn't um

[3:04:51] Voice 9: not looking to, to pass the resolution here to, to, you know,

[3:04:56] Voice 9: agree to those actions. And, and indeed it's the other way around,

[3:05:00] Voice 9: actually like the RPC agreeing on staff to take a look at implementation

[3:05:08] Voice 9: planning.

[3:05:09] Voice 9: None of those things will happen until they're in the plan and they're

[3:05:12] Voice 9: agreed upon and then we're going on them. So there there'll be if,

[3:05:17] Voice 9: If RPC agrees to undertake an implementation planning session to come to a plan,

[3:05:25] Voice 9: there'll be that moment in time where we can have a more linear path on the projects

[3:05:32] Voice 9: as they relate to the programs and also do that data gap analysis

[3:05:36] Voice 9: or information gap analysis that Trustee Boland was talking about.

[3:05:41] Voice 9: that by by saying by the RPC today saying that that you're you're politically motivated to look

[3:05:50] Voice 9: into implementation planning for the Freshwater Assembly strategy does not like like the staff

[3:05:59] Voice 9: will not assume that that's done already just because of the recommendations within the strategy

[3:06:04] Voice 9: is what I'm trying to say, thanks.

[3:06:07] Trustee Patrick: All right, any other comments

[3:06:09] Trustee Patrick: or if someone feels okay with this resolution to staff,

[3:06:13] Trustee Patrick: does this resolution reflect what staff are looking for?

[3:06:18] Voice 15: Yeah, Madam Chair, I'll speak to that.

[3:06:20] Voice 15: You know, I think this is a good resolution.

[3:06:22] Voice 15: It helps staff to be able to help bring back

[3:06:24] Voice 15: a reevaluation of costs, where we are

[3:06:27] Voice 15: and where we're going and the whole bit

[3:06:29] Voice 15: in a delegation or in an order of sort of who's doing what.

[3:06:35] Voice 15: So this gets us back on the track that RPC was seeking, and it'd be a welcome resolution.

[3:06:42] Trustee Patrick: All right.

[3:06:45] Trustee Patrick: We welcome you back, Trustee Elliott.

[3:06:49] Trustee Patrick: We're afraid you went outside and decided not to come back in.

[3:06:53] Trustee Patrick: Close.

[3:06:56] Trustee Patrick: All right.

[3:06:56] Trustee Patrick: Trustee Boland.

[3:07:00] Voice 13: I just think this is very open-ended.

[3:07:03] Voice 13: I mean, William did talk about the fact that just creating an implementation plan could take a long time.

[3:07:12] Voice 13: I mean, it sounds kind of ridiculous and tautology, I think, is the word is.

[3:07:16] Voice 13: But we almost need a resource plan for creating the implementation plan.

[3:07:22] Voice 13: it sounds like um you know i i wonder about putting a huge effort into this before trust

[3:07:30] Voice 13: council when we agree goals you know we have that session to look at goals um because we

[3:07:38] Voice 13: as in rpc cannot unilaterally make this a top priority um and i have one other thing to throw in

[3:07:47] Voice 13: the strategy is kind of a wish list an ideal world you know this is what we would do

[3:07:54] Voice 13: and has consider it given all the work we've done and we now realize how how large the scope is

[3:08:03] Voice 13: has consideration been given to going directly to the regional districts the relevant regional

[3:08:11] Voice 13: districts for all things water they're already on the islands supporting water districts i think

[3:08:18] Voice 13: you know william works closely with them and both the crd and nanaimo of course

[3:08:26] Voice 13: and they certainly come to the islands and take an interest in water i'm just wondering if that's

[3:08:34] Voice 13: an alternative way of implementing the strategy I leave it at that I

[3:08:44] Trustee Patrick: think those are those are

[3:08:45] Trustee Patrick: good questions and I think as we on salt spring are doing doing the work of the watershed protection

[3:08:53] Trustee Patrick: one of the first steps we're going to be doing is looking at what is the regional scope is it

[3:08:59] Trustee Patrick: salt spring or is it salt spring in the southern gulf islands in cooperation with the regional

[3:09:02] Trustee Patrick: district and um you know so there's lots of conversations that will be occurring and um and

[3:09:08] Trustee Patrick: it isn't just us in isolation i think it's always going to be us and the regional districts um and

[3:09:14] Trustee Patrick: being flexible as the regional districts have their you know level of program that applies to

[3:09:21] Trustee Patrick: the islands uh nurse you had your hand up for a second or yeah

[3:09:26] Voice 1: i just wanted to speak uh briefly

[3:09:28] Voice 1: to that that point um but in you know in conversations staff conversations with

[3:09:34] Voice 1: the regional district staff it becomes very clear that that when they they

[3:09:41] Voice 1: themselves are resource challenged staff challenged and and then and then it's a

[3:09:48] Voice 1: question of priority so um I think that the the process of getting to a place

[3:09:54] Voice 1: where we have regional districts working with us for us with respect to this is

[3:10:02] Voice 1: also part of the plan it's not something that's that's gonna just happen and it's

[3:10:08] Voice 1: something that we need to actually work on so it would that would have to be you

[3:10:12] Voice 1: know part of an of the implementation strategy because like I said it it's

[3:10:18] Voice 1: clear that they need to turn their minds to it and all of that kind of work take

[3:10:21] Voice 1: it all it all takes it takes time um and i think um again you know i come i default back to to

[3:10:27] Voice 1: housing um and the relationship we have with the crd and that and and that's all taken a lot of

[3:10:34] Voice 1: time it's because um you know that that the you know we have the advantage of a staff person over

[3:10:40] Voice 1: there having come from the the islands just in understanding our interests and moving forward

[3:10:44] Voice 1: with a plan for the CRD that's focused on the Gulf Islands housing.

[3:10:50] Voice 1: So because they've got a plan, it becomes much more easier for them

[3:10:55] Voice 1: to engage in potential integration with us on work,

[3:11:02] Voice 1: and we're just sort of feeling that out.

[3:11:04] Voice 1: But to get to that place from nowhere, it takes a while.

[3:11:10] Trustee Patrick: Thank you very much.

[3:11:12] Trustee Patrick: And Trustee Boland, your question about priority,

[3:11:14] Trustee Patrick: We're going to deal with that at the end, making this motion, we will, you know, we'll address the priorities and we will be looking to trust council for priority conversations. And if I understand the March meeting, they're going to be having the goal conversation before we have to talk to them about priorities. So I think it's all going to fit well, I hope.

[3:11:32] Trustee Patrick: so is someone want to make this motion or not any any any takers there's lots of thinkers

[3:11:43] Trustee Patrick: oh we got a couple of people there that went okay trustee elliot you're gonna do it

[3:11:54] Voice 6: um i move that regional planning committee requests staff to develop a fresh uh we could

[3:12:01] Voice 6: probably remove the n a fresh water sustainability strategy implementation plan that defines the roles

[3:12:07] Voice 6: and responsibilities of the rpc tpc tc and key staff that is operationalized through multi-year

[3:12:14] Voice 6: work plans budget requests and program specific implementation plans it's a little wordy but it's

[3:12:21] Voice 6: great thanks

[3:12:23] Trustee Patrick: is there a second seconded by trustee borkwick any discussion how

[3:12:30] Voice 10: about just a point of

[3:12:32] Voice 10: clarity do we um i seem to remember that generally we try to refer to the various organizations by

[3:12:39] Voice 10: their full uh titles not acronyms but i'm not sure if that's just um so and that can be changed

[3:12:47] Voice 10: i think down the line but yeah

[3:12:49] Trustee Patrick: i think stop that was me being quick and typing earlier and i'm sure

[3:12:53] Trustee Patrick: he can fix that trustee boland uh

[3:12:58] Voice 13: sorry to repeat but this is very open-ended and it could be like

[3:13:04] Voice 13: like it is quite a piece of work so should we put in something that it will only begin if if it

[3:13:12] Voice 13: becomes a strategic priority after trust council in march i

[3:13:17] Trustee Patrick: think that is given by we're going to

[3:13:19] Trustee Patrick: be seeking trust council's approval of our priority list so it's okay we will have to seek approval

[3:13:25] Trustee Patrick: yes we're not just

[3:13:27] Trustee Patrick: off doing the work all right any other debate i will call the question all

[3:13:34] Trustee Patrick: All those in favor, raise your hand.

[3:13:36] Trustee Patrick: I hope there is.

[3:13:45] Trustee Patrick: Okay.

[3:13:46] Trustee Patrick: Lower your hands.

[3:13:48] Trustee Patrick: All those opposed?

[3:13:53] Trustee Patrick: Trustee Boland.

[3:13:54] Trustee Patrick: Okay, so that carries.

[3:13:56] Trustee Patrick: No, thank you.

[3:13:57] Trustee Patrick: And I think the step, it is a lot of work

[3:14:01] Trustee Patrick: and we'll see where things go

[3:14:03] Trustee Patrick: and we'll have to be participating in it.

[3:14:04] Trustee Patrick: And that's subject to getting Trust Council's endorsement

[3:14:10] Trustee Patrick: that we have, if we make this as a priority

[3:14:13] Trustee Patrick: already later in the meeting okay to move right along we have 7.2 this item is only on here

[3:14:20] Trustee Patrick: because we talked about having a special meeting we did not make a resolution for a special meeting

[3:14:26] Trustee Patrick: um so we don't need to spend time talking about this today staff requested a uh because i think

[3:14:33] Trustee Patrick: uh you know this is important item we had talked before about let's dedicate a conversation on this

[3:14:40] Trustee Patrick: um rather than trying to share shove it into a meeting as a a minor item so if someone agrees

[3:14:47] Trustee Patrick: that uh that we should have a special meeting scheduled for just discussing this item

[3:14:53] Trustee Patrick: then we just need to make a motion for that uh trustee trustee survey director sir mac three

[3:15:01] Voice 15: times that's i'm i know it's now officially anointed uh i just wanted to uh inform the

[3:15:08] Voice 15: RPC that this document has been forwarded to the governance committee as they start to investigate

[3:15:14] Voice 15: it so just just so you know that there are this basically it's just an assessment from a planning

[3:15:20] Voice 15: staff perspective where we are in those recommendations not that we've been asked to

[3:15:23] Voice 15: implement them in any way it's just an assessment so in in case you're wondering about you know you

[3:15:29] Voice 15: can make a special business meeting we're happy to help you there but the conversation is going

[3:15:33] Voice 15: going forth in the governance committee and this is forming part of their information just so the

[3:15:38] Voice 15: whole RPC is aware of that thank

[3:15:41] Trustee Patrick: you very much and I know I'm on the governance committee and

[3:15:43] Trustee Patrick: I think we were also we were hoping we were looking to this committee to you know to provide

[3:15:47] Trustee Patrick: some of that context and peace on the implementation so that's why so will someone like to make a

[3:15:53] Trustee Patrick: meeting to make uh make a motion to ask for a special meeting on this topic no I can do that

[3:16:01] Voice 13: um so i move that the regional planning committee convene or we request staff to convene a special

[3:16:10] Voice 13: meeting to discuss the planning uh the recommendations from the governance review

[3:16:17] Voice 13: report that are pertinent to planning services does

[3:16:26] Trustee Patrick: that make sense yep i think that's fine just

[3:16:29] Trustee Patrick: Just is that seconded by Trustee Borthwick?

[3:16:32] Trustee Patrick: Excellent.

[3:16:33] Trustee Patrick: Any discussion?

[3:16:37] Trustee Patrick: With that, I'll call the vote.

[3:16:39] Trustee Patrick: All those in favor?

[3:16:40] Trustee Patrick: All right, reduce your hands.

[3:16:46] Trustee Patrick: Is there anyone opposed?

[3:16:49] Trustee Patrick: We have one opposed, so that carries.

[3:16:53] Trustee Patrick: Okay, moving on then.

[3:16:56] Trustee Patrick: 7.3 and 7.9, we're gonna be combined.

[3:16:59] Trustee Patrick: So let's move on and we'll just go with 7.4 now

[3:17:03] Trustee Patrick: and try to dispatch some of the items on the agenda here.

[3:17:07] Trustee Patrick: here. So 7.4 is the Montreal Biodiversity Framework Report. We saw that last month.

[3:17:14] Trustee Patrick: We had no time for it or last month, whenever it was, November. Who's presenting this report?

[3:17:22] Voice 15: Well, Madam Chair, I could. Certainly, I'm the last staff standing on this. As you know,

[3:17:28] Voice 15: this came to the RBC and went back. But I think it might be better, as she presented

[3:17:34] Voice 15: did you know humbly this report this briefing essentially was drafted by a working group of

[3:17:40] Voice 15: trustee allen elliot fast and yourself um and it's it's actually not staff's conclusions so i i'm

[3:17:47] Voice 15: comfortable sitting in the background answering questions but i would perhaps turn to that group

[3:17:52] Voice 15: and too bad trustee allen's not here but uh his contrary piece was actually most interesting

[3:17:58] Voice 15: All

[3:17:59] Trustee Patrick: right. It looks like Trustee Elliott. Go ahead.

[3:18:02] Voice 6: Well, thank you. Yeah, this has been sort of long in the works, and we did have a few good meetings about it, and nothing really came of it.

[3:18:13] Voice 6: So I'd like to just go to page 46, which is the next one, the conversation on dynamic spatial planning tools.

[3:18:23] Voice 6: um and this i would suggest aligns with where the islands trust is trying to go

[3:18:35] Voice 6: dynamic information layers of mapping um to include maps and data that will allow us to

[3:18:46] Voice 6: see cumulative impacts and disturbances so when we're talking about where to put housing

[3:18:51] Voice 6: housing and where does you know conserved and protected areas sort of meet um having

[3:18:59] Voice 6: having integrated spatial planning is is really critical to that so um sorry there is a really

[3:19:08] Voice 6: whiny dog that is distracting me just a sec let me let her in um so there's uh going down to page

[3:19:16] Voice 6: page oh sorry the google mapping part um basically um i'd like to see how

[3:19:27] Voice 6: if staff can identify some free tools um or any projects that are underway um through google earth

[3:19:38] Voice 6: through um the un development program the integrated spatial mapping workbook that could

[3:19:45] Voice 6: could support our staff, and then we'll let the Conservancy handle anything else that they want to

[3:19:54] Voice 6: attempt. But I think any help we can get would be a good idea. And I don't know what staff think

[3:20:00] Voice 6: about this. There isn't really, like you said, Director Cermak, there isn't really any conclusions

[3:20:07] Voice 6: or suggested actions, but my suggestion would be that we request staff

[3:20:15] Voice 6: to explore options to adopt any of the spatial mapping tools

[3:20:25] Voice 6: that seem to be available.

[3:20:29] Voice 6: Yeah, kind of my thinking.

[3:20:33] Trustee Patrick: I know I can add that on Salt Spring last term,

[3:20:36] Trustee Patrick: We had partnered with UBC, Dr. Tara Martin's lab, and they created the most amazing tool that took all the layers together, and it was an informational GIS database where you could pose different questions, it could pull from the different layers, it had LIDAR in there as well.

[3:21:02] Trustee Patrick: And it was just such a powerful thing to see when you had a tool that had brought all these things together and how you could pose your questions to it.

[3:21:11] Trustee Patrick: The other, as we look at biodiversity, to me, we often discuss our problems or things that we're seeking solutions for, like insular, like, you know, someone thinks we're only talking about housing or we're only talking about ecosystem or only talking about something else.

[3:21:29] Trustee Patrick: But what we're talking about is trying to find solutions that solve more than one problem.

[3:21:36] Voice 18: You

[3:21:36] Trustee Patrick: know, we're not talking about housing that creates biodiversity problems.

[3:21:40] Trustee Patrick: We want to create, we're talking about housing options that actually are, you know, work with our ecosystems and don't damage or that don't lead to further loss of biodiversity.

[3:21:52] Trustee Patrick: So it's trying to always have solutions that have wide, like I said, solve more issues than just one.

[3:22:03] Trustee Patrick: Trustee Boland.

[3:22:06] Voice 2: Yeah,

[3:22:06] Voice 13: I'm a bit of a map nerd and spatial layers, visualizations, scenarios and integrating data visually is terrific.

[3:22:19] Voice 13: I'm wondering whether, you know, that land use suitability, utility or whatever you want to call it.

[3:22:28] Voice 13: I'm just wondering whether we could have, I know we had a demo, but I think it was kind of a mock up rather than a live demo.

[3:22:38] Voice 13: demo, like a really in-depth demo of that, and to explore the possibilities of bringing

[3:22:45] Voice 13: in other data layers.

[3:22:48] Voice 13: And I'm thinking, you know, the GIS consultant that's in the budget, that person would be

[3:22:54] Voice 13: key to this, as would be, and I don't know what the status is of replacing Mark, you

[3:23:01] Voice 13: know, the new IT manager.

[3:23:02] Voice 13: manager so it would be difficult to really go ahead and scope out this without them but

[3:23:11] Voice 13: I think exploring on a limited budget what you can do with spatial tools would be really helpful

[3:23:21] Voice 13: I mean I think there are a lot of people in the trust who actually I don't know but maybe you

[3:23:28] Voice 13: guys do how many people use map it um and i saw you know william the other night was showing

[3:23:36] Voice 13: um you know i think he brought in the groundwater wells layers but there are you know we could focus

[3:23:43] Voice 13: on integration rather than creating new and um i'm just wondering idly if you couldn't go to google

[3:23:51] Voice 13: dynamic world express an interest if you have them to focus on you maybe you could become some sort

[3:23:57] Voice 13: of experiment group that they would be interested in um in putting a bit of effort into so yeah

[3:24:05] Voice 13: i think that this you know trying to work to and make spatial visualizations more accessible would

[3:24:14] Voice 13: be a good thing this

[3:24:19] Trustee Patrick: is you know it's an interesting this is probably a good topic that

[3:24:23] Trustee Patrick: will be interesting to see how it plays in our conversation at trust console on setting goals

[3:24:27] Trustee Patrick: and objectives, because the whole data use is not just, you know, it's just bringing

[3:24:38] Trustee Patrick: it all together, I think has been talked about, but is the support there.

[3:24:47] Trustee Patrick: So what do we want to do with this report?

[3:24:48] Trustee Patrick: Is it just for information right now?

[3:24:53] Trustee Patrick: Directors or Matt?

[3:24:54] Voice 15: That's great for trustee.

[3:24:56] Voice 15: Sorry.

[3:24:56] Voice 15: Sorry, Madam Chair, I was just informed that the Trust Programs Committee is interested

[3:25:06] Voice 15: in reconvening the working group.

[3:25:09] Voice 15: I'm not sure who's on the Trust Programs Committee that wants to do that, but that's what I've

[3:25:12] Voice 15: been informed by email from Director Frater.

[3:25:16] Voice 15: So perhaps that is a next logical step.

[3:25:19] Voice 15: I just throw that out there.

[3:25:21] Voice 15: If that working group is interested in getting together and exploring that option more, I

[3:25:24] Voice 15: don't know.

[3:25:25] Voice 15: but um yeah that's

[3:25:27] Voice 15: news to me and i'm sharing it with you

[3:25:28] Voice 13: yeah i listened to trust programs

[3:25:30] Voice 13: and basically they had a good discussion and then they suggested that the working group

[3:25:35] Voice 13: come back with a couple of specific suggestions rather than you know um the entire report

[3:25:43] Voice 13: so yeah you're back on laura okay oh no no

[3:25:49] Voice 6: we're not going to do that work again um this is

[3:25:54] Voice 6: circulated from you know endlessly i don't think another working group is needed what we need to do

[3:26:01] Voice 6: is assess the feasibility of one of these tools somebody please make a decision um i sent a draft

[3:26:09] Voice 6: resolution to you rob croker i think we need staff input as to whether this spatial um spatial

[3:26:18] Voice 6: spatial analysis, whatever it's called, mapping tools might be available to use. Are they going

[3:26:24] Voice 6: to be useful? Do they integrate at all? Like we need some information before we can just

[3:26:29] Voice 6: blindly go talking about things that we don't know about anymore. I'm sorry, we've already done the

[3:26:35] Voice 6: work. I don't want to go back into this working group and talk about it again. I would like to

[3:26:41] Voice 6: move either forward with the recommendation or not sorry i'm done with working groups right now

[3:26:48] Voice 6: what

[3:26:51] Voice 13: about the gist specialist so that that would be an added if it gets

[3:26:56] Voice 13: funded yeah there's a lot

[3:26:58] Voice 6: of ifs but we need to know what options are available does this work with the system we have

[3:27:04] Voice 6: is there a program that would make this feasible for local governments to improve our mapping

[3:27:11] Voice 6: we need our staff to be able to inform us before we can say take action so that's my

[3:27:18] Voice 6: recommendation that we request staff to explore options and how the islands trust land use

[3:27:23] Voice 6: planning and mapping could benefit from the new dynamic spatial mapping tools such as google earth

[3:27:27] Voice 6: program dynamic world and report back as to whether it would allow us to produce improved

[3:27:31] Voice 6: maps to support land use planning and then the conservancy can do the same thing if it wants

[3:27:36] Voice 6: and programs can take another tack but um that's my suggestion all

[3:27:44] Trustee Patrick: right are you making that motion

[3:27:45] Trustee Patrick: uh

[3:27:47] Voice 6: narissa has her hand up maybe okay advice

[3:27:49] Voice 1: narissa yeah i just wanted to give a little

[3:27:53] Voice 1: bit of context um with where we're at with the suitable land analysis um because uh i think the

[3:27:59] Voice 1: work that we're doing uh there i think speaks a lot to um to where your interest is in seeing

[3:28:06] Voice 1: seeing sort of a dynamic mapping tool be applied to decision making so I think it was introduced

[3:28:13] Voice 1: to you I think you did mention and I think I I'm recalling because there's been a few presentations

[3:28:20] Voice 1: of the suitable land analysis so I can't remember where but but but I think trustee Patrick you did

[3:28:25] Voice 1: mention that it was introduced to this committee and it was sort of introduced at that point to

[3:28:31] Voice 1: a high level at a high level and we're in the process of um actually uh so there we'll be

[3:28:37] Voice 1: working it into projects very soon there's a resolution going forward to the denman island um

[3:28:44] Voice 1: ltc um at their meeting next week on the 20th um relating to uh using that uh like basically

[3:28:54] Voice 1: digging into that analysis in the context of Denman Island. So to this point, we are working

[3:29:03] Voice 1: on sort of prioritizing the islands that we bring all the data together. So right now, we've just

[3:29:09] Voice 1: got a prototype that was focused on North Pender. So we've got an opportunity to see how that might

[3:29:16] Voice 1: might work in a project context.

[3:29:18] Voice 1: And I would say that as we work to use what we have

[3:29:24] Voice 1: to inform projects,

[3:29:26] Voice 1: we'll get a better sense of where our gaps are.

[3:29:29] Voice 1: And these kinds of opportunities

[3:29:31] Voice 1: are the ones we can look to fill in those gaps.

[3:29:34] Voice 1: But I would be hesitant to try and throw us

[3:29:40] Voice 1: into trying to scoop a whole bunch of more information

[3:29:43] Voice 1: until we have a clear understanding

[3:29:46] Voice 1: of how what we already have relates to projects.

[3:29:50] Voice 1: Not to say we shouldn't keep our,

[3:29:53] Voice 1: we should absolutely be tracking what's available

[3:29:56] Voice 1: and over time be integrating it.

[3:30:00] Voice 1: because because we'll only end up with a much more robust model well

[3:30:09] Trustee Patrick: i know i i still it's a it's on

[3:30:11] Trustee Patrick: the follow follow-up action list for trust council to get a working agreement with dr

[3:30:17] Trustee Patrick: tara martin's lab at ubc and um and i i i'm still flabbergasted that the work that we had started

[3:30:25] Trustee Patrick: there just sort of vaporized uh we have a resolution in salt spring to go find it oh i think

[3:30:33] Trustee Patrick: director Cermak. Did they find it?

[3:30:35] Voice 15: Yes, they did. We have a data. We are in the process of

[3:30:38] Voice 15: signing that agreement. Ah,

[3:30:40] Trustee Patrick: well, with Dr. Cermak in the lab. That's cool. You know,

[3:30:46] Trustee Patrick: so I think there's, you know, when I see what that lab could do as well, I think, you know,

[3:30:52] Trustee Patrick: I think we need to work with more partners in this area. I think I agree that data,

[3:30:56] Trustee Patrick: spatial data is so powerful now and that we're under utilizing it and go ahead trusty elliott

[3:31:04] Trustee Patrick: well

[3:31:06] Voice 6: it may not be time to um to see how it integrates with what we're developing and i

[3:31:13] Voice 6: can see that we need to more fully flesh out what we're doing there's a lot of moving pieces right

[3:31:19] Voice 6: now what i'd like to see is that we don't miss an opportunity to jump on a program that might

[3:31:24] Voice 6: might be free now but perhaps is a pay for program later um so some kind of monitoring of

[3:31:31] Voice 6: of what's what is happening because this it's you know there's a reason things are free and

[3:31:39] Voice 6: then sometimes they get locked up so i just wouldn't want us to miss an opportunity for say

[3:31:44] Voice 6: um here's a great program for local governments to jump onto and um we missed the boat because

[3:31:50] Voice 6: we're all preoccupied with our own atlas and development thanks good

[3:31:57] Trustee Patrick: morning trusty about

[3:31:58] Trustee Patrick: trusty bothrick i'm almost gonna call you director of worthwick so

[3:32:04] Voice 10: hey stefan what do you reckon do you want to swim do you want to swap

[3:32:10] Voice 10: um with respect they don't want your job

[3:32:17] Voice 10: um yeah so i mean looking at the municipal protected areas

[3:32:24] Voice 10: projects comes into that sort of same kind of conversation i think um and i'm i'm cognizant of

[3:32:33] Voice 10: um i'm really cognizant of alex's um you know perspective on this which you know like i think

[3:32:44] Voice 10: there is a lot of really good stuff in in this discussion i think this you know those things

[3:32:48] Voice 10: that have been been talked about in here but developing new tools um you know while we're

[3:32:53] Voice 10: still not implementing the the stuff as effectively as we could be um you know i'd love to give our

[3:33:00] Voice 10: our planners a chance to catch up and and bring forward tools that are really you know

[3:33:06] Voice 10: comprehensive and i've one of the people who's had the benefit of um getting to see nurse's

[3:33:12] Voice 10: presentation on on some of that stuff for for housing planning and it is very good um and so

[3:33:17] Voice 10: you know i want to see that stuff happen but i don't want to see it get overwhelmed

[3:33:21] Voice 10: with new things um so that's just i guess where i'd sort of that's that's where i'm sitting with

[3:33:29] Voice 10: this at the moment all

[3:33:35] Trustee Patrick: right so what would you like to do would you like to take the motion and

[3:33:39] Trustee Patrick: see how it goes or

[3:33:43] Voice 6: i'm good i'm fine with leaving it um i just don't want to we're just going to

[3:33:49] Voice 6: spin our wheels at another working group so i'm not going to suggest we do that um and if staff

[3:33:54] Voice 6: recommends that this is not a good move at this point then um we could probably just leave it so

[3:34:00] Voice 6: So I'm not going to move the motion unless somebody else wants to.

[3:34:02] Voice 6: All right.

[3:34:08] Trustee Patrick: Well, I think we can see.

[3:34:11] Trustee Patrick: I would also encourage you, we should make sure that this at least comes up in conversation

[3:34:16] Trustee Patrick: as we're looking at creating our goals and objectives.

[3:34:19] Trustee Patrick: I think tools are a critical piece.

[3:34:22] Trustee Patrick: So if you only think of excellent organizations and where we're going and what are those tools

[3:34:28] Trustee Patrick: and do we have the tools we need to do the job that we have.

[3:34:33] Voice 6: Trustee Campbell has his hand up.

[3:34:35] Voice 6: just sorry

[3:34:35] Trustee Patrick: trustee campbell thank you for catching that i'm

[3:34:38] Voice 12: just just wondering if it's something

[3:34:39] Voice 12: that could be flagged for sort of like a six to nine month follow-up from now uh just to see

[3:34:47] Voice 12: you know kind of a no pressure type thing but bring it back forward and and see where we're at

[3:34:54] Voice 12: then yep

[3:34:58] Trustee Patrick: how do you want we could always put that on our future actions list

[3:35:06] Voice 15: Thank you, Trustee Campbell. Just so everybody's in the same boat,

[3:35:12] Voice 15: you know that we lost our manager of GIS or manager of information services and he was a GIS

[3:35:19] Voice 15: coordinator. He wore two hats, variably I might add, and we've lost our GIS technician or at least

[3:35:24] Voice 15: she's gone very remote and transitioning away from the Islands Trust. So we're kind of really,

[3:35:29] Voice 15: really, these are the key people that would be doing this work. And in the meantime, we

[3:35:35] Voice 15: we are going through a bit of a reassessment. The CAO has hired an external consultant to

[3:35:40] Voice 15: come in and assess the needs of information services, which includes the GIS. And that

[3:35:46] Voice 15: sort of recommendation about whom to hire and the work program is forthcoming. So this,

[3:35:51] Voice 15: this would, by de facto sort of fall into that work program, but I can make no guarantees

[3:35:57] Voice 15: about the timing of it it really depends up to the hiring of that manager what the work program is

[3:36:03] Voice 15: with GIS and then implementing all that stuff so if you make this resolution I would forward it to

[3:36:08] Voice 15: them but it would probably be mined as a follow-up action list and you probably won't see much action

[3:36:14] Voice 15: on it for quite some time so I'd expect you to see it numerous times before you feel satisfied

[3:36:19] Voice 15: it was met and that's just my assessment at the moment all

[3:36:24] Trustee Patrick: right trustee Elliot I'll look to you

[3:36:26] Trustee Patrick: what you'd like to do or you want to just park this and keep an eye and bring it back yourself

[3:36:31] Voice 6: i'm confident it'll come back um i don't think we have capacity to explore it right now is what

[3:36:35] Voice 6: i'm hearing um but uh don't worry i'm not gonna forget it's in my note all

[3:36:43] Trustee Patrick: right then we're gonna

[3:36:44] Trustee Patrick: move on we'll just receive that for information the montreal pledge report for now the next item

[3:36:51] Trustee Patrick: item 7.5 is the shoreline planning protection discussion paper on page 52. who's going to

[3:36:58] Trustee Patrick: present that I

[3:37:02] Voice 15: guess that's me again madam chair it's it's my lucky day this um this came to you

[3:37:07] Voice 15: um via way of numerous or several LTCs having shoreline planning and protection in their work

[3:37:16] Voice 15: program or asking the regional planning committee to do so I know we have communicated that to the

[3:37:22] Voice 15: RPC before but we thought it made sense this is going back obviously to October that that it'll

[3:37:30] Voice 15: all be captured in at least one briefing so you see the sort of at least some sum total of what's

[3:37:36] Voice 15: being asked in a little bit of history about what's happened so this was actually sent to

[3:37:40] Voice 15: the LTC for their meeting or the LTC the regional planning committee for November so now we're in

[3:37:47] Voice 15: in February. So it's a few months stale. What's interesting to take away, first of all, it's

[3:37:52] Voice 15: really stands out what Gambier has done and the work that they've done in relation to shoreline

[3:37:57] Voice 15: mapping, foreshore protection, implementation of green shores, keep shoreline protection

[3:38:03] Voice 15: and a discussion paper. So that's at the LTC level. And of course, other LTCs have as well.

[3:38:09] Voice 15: And then, of course, the Regional Planning Committee did, so the Trust Council had it as a

[3:38:14] Voice 15: a strategic priority and they had some actions, which the regional planning committee handled

[3:38:20] Voice 15: last term and led to this shorelines toolkit, which is hyperlinked in your report.

[3:38:26] Voice 15: It didn't quite come out the way I think that people were expecting, but nonetheless, it

[3:38:30] Voice 15: is still a useful toolkit.

[3:38:32] Voice 15: And what it does is it itemizes all the feasible tools, maybe not every single one, but all

[3:38:38] Voice 15: the best tools available to LTCs to amend their OCPs and land use bylaws to better protect and

[3:38:47] Voice 15: preserve shoreline areas. So that's kind of the summary of what you have here is a summary of the

[3:38:52] Voice 15: history of actions near recent history of local trust committees and of the regional planning

[3:38:58] Voice 15: committee. And it was sort of put here because, you know, you have to decide or ask trust council

[3:39:05] Voice 15: what their priority is for you but um really does the regional planning committee i know you turned

[3:39:10] Voice 15: down the the funding opportunity for eelgrass mapping um and then that's caused a bit of a

[3:39:16] Voice 15: backlog of what do we do about that that the date is going to still dated and i think i

[3:39:21] Voice 15: miscommunicated even on the eelgrass mapping whereby phase one versus phase two phase two

[3:39:26] Voice 15: was expected i think i communicated a bit heavy that it was phase one was a mistake and then in

[3:39:31] Voice 15: In fact, it was phase one.

[3:39:32] Voice 15: It was meant to feed into phase two.

[3:39:35] Voice 15: And I sort of might have re-emphasized that in the wrong way.

[3:39:38] Voice 15: But there's no funding for that.

[3:39:40] Voice 15: It hasn't been supported at this stage.

[3:39:42] Voice 15: So that would be the most logical first step for shoreline protection, preservation protection.

[3:39:47] Voice 15: But there's much more to it.

[3:39:49] Voice 15: So this is meant for here to stimulate discussion if you want to make it a priority and what to do about it.

[3:39:54] Voice 15: And it was just a meant way to capture all those thoughts that were getting just tiny little resolutions to you.

[3:39:59] Voice 15: it's uh i leave it to you

[3:40:02] Trustee Patrick: thank you director sir mac i thought i'd share an interesting

[3:40:06] Trustee Patrick: when reading san juan county's uh comprehensive plan which is like their ocp for the entire

[3:40:12] Trustee Patrick: all the islands they had a statistic in there they said that san juan county is the smallest

[3:40:17] Trustee Patrick: county in washington state by landmass but it had the most shoreline and so i had asked claire i

[3:40:24] Trustee Patrick: said oh that would be an interesting statistic to look at and so she did have uh mark pulled that

[3:40:30] Trustee Patrick: all off and uh with the seven regional districts uh that are you know that we are made up of

[3:40:38] Trustee Patrick: we have the most shoreline uh than all other regional districts we have 1362 kilometers of

[3:40:48] Trustee Patrick: shoreline just thought statistics and data is always fun all right trustee elliott okay

[3:40:55] Voice 6: OK, so I think this is an ideal project where we could combine a couple of different goals and outcomes.

[3:41:02] Voice 6: The main one being increased knowledge of what is happening to our shorelines, the kind of cultural heritage elements that First Nations want to see protected and build and strengthen relationships between local governments and First Nations.

[3:41:21] Voice 6: And so I wonder if this would be a joint application for the C2C funding. There's $20,000 available, $10,000 if it's a forum, $10,000 if it's a review of bylaws and or policies.

[3:41:38] Voice 6: policies um unfortunately the deadline is today for internal expressions of interest

[3:41:43] Voice 6: no internal expressions of interest the funder deadline is april 5th but there's three intakes

[3:41:50] Voice 6: a year and typically this would be a perfect regional project maybe not every ltc but

[3:41:58] Voice 6: But could you see a, you know, a forum in, say, the northern Gulf Islands, Salt Spring and the southern Gulf Islands, three different forums where we gather with First Nations and just work towards strengthening relationships, fostering future cooperative action on shoreline protection?

[3:42:21] Voice 6: This is the key front for many First Nations, but every one of them has different interests.

[3:42:28] Voice 6: So for instance, I've heard the name of First Nation, they have a marine division, and they're doing baseline underwater mapping, they are far ahead of us. They also have a pretty strong stance against anchorages that are sorry, not anchorages, but derelict vessels that are just sitting at anchor.

[3:42:50] Voice 6: and i've heard that they want to see action taking on that so hearing from first nations

[3:42:56] Voice 6: specific oh yeah and then erosion we've got literally a graveyard um just above brickyard

[3:43:02] Voice 6: beach over false narrows where bones are being exposed and some of them are first nations remains

[3:43:07] Voice 6: and um so protection of of their cultural heritage all around these shorelines is of

[3:43:14] Voice 6: critical importance and so i think that rather than doing this internally this is an opportunity

[3:43:19] Voice 6: to collaborate with First Nations and build that relationship with something that is of critical importance and where we need the information in order to take action. We can't just create bylaws and shoreline protection projects anymore without them or do this, you know, engagement and referral process. This is an opportunity for a collaborative structured process.

[3:43:44] Voice 6: And I think we could start with forums to hear from First Nations. What are your concerns? Where can we focus our attention? And where can we work together?

[3:43:53] Voice 6: Thank

[3:43:55] Trustee Patrick: you, Trustee Elliott. Again, our San Juan to the South has one shoreline master plan for all their shorelines.

[3:44:03] Trustee Patrick: And I think of areas where we can cooperate the most across all of our local trust committees, it's our shorelines.

[3:44:12] Trustee Patrick: And all those little tiny islets that are all over the place.

[3:44:17] Trustee Patrick: Thoughts to Trustee Warthog?

[3:44:20] Voice 10: Yeah, I mean, I strongly agree with Trustee Elliott on that.

[3:44:24] Voice 10: I would love to see this done in collaboration, and I frankly don't think we could do it not in collaboration.

[3:44:31] Voice 10: One of the things I note from the time that I've spent with the Bains Sound Eco Forum is we've talked a lot with the DFO about their Salish Sea mapping process.

[3:44:45] Voice 10: and then you get the proper name for it but we had some really good our last forum was all about

[3:44:50] Voice 10: data uh from the broader area um and and across the across the the water and then what groups

[3:44:58] Voice 10: are gathering what data what data is being missed because other people think somebody else is

[3:45:02] Voice 10: gathering it um and we got to hear a little bit about some of those things and i wish in my notes

[3:45:10] Voice 10: because there's a bunch of people doing really cool stuff uh all throughout the trust area um

[3:45:16] Voice 10: getting data and now not it's not all mapping necessarily a lot of it'll be there you know

[3:45:23] Voice 10: dfo is very concerned about like fish stocks and and you know they're obviously mapping those

[3:45:28] Voice 10: things there's also a ton of work going on there's there were 13 nations initially who

[3:45:35] Voice 10: who, here we go, got my notes.

[3:45:37] Voice 10: How about that?

[3:45:42] Voice 10: So, yeah, we had Nina Harvey

[3:45:45] Voice 10: who's the GIS analyst for Fisheries and Oceans.

[3:45:48] Voice 10: She was talking about the Salish Sea Initiative.

[3:45:51] Voice 10: That was one of the accommodation measures

[3:45:57] Voice 10: that I established

[3:45:59] Voice 10: with regards to the Trans Mountain Pipeline.

[3:46:02] Voice 10: And so they've got a ton of stuff that they're doing.

[3:46:07] Voice 10: And I wanted to ask her,

[3:46:08] Voice 10: and I did send her an email about eelgrass mapping

[3:46:13] Voice 10: because i wanted to know where that sort of stuff kind of came through but um yeah they currently

[3:46:17] Voice 10: have 182 layers and they're planning to add about another 300 uh into their gis mapping they're

[3:46:24] Voice 10: they're tracking 104 different resources and tools and they're working on a download portal which is

[3:46:30] Voice 10: not public you can request access from them you know on a temporary basis to sort of have a look

[3:46:35] Voice 10: through it but there's a lot of it that's secret because there's a lot of stuff that's archaeological

[3:46:41] Voice 10: first nations related and so there's a lot of stuff that's that the nations know but they're

[3:46:46] Voice 10: not sharing with even other people who are you know foundational and putting it all together

[3:46:52] Voice 10: so i thought that was really interesting the pacific salmon foundation have the straight

[3:46:56] Voice 10: straight of georgia data center they're based in burnaby um and they do they do a bunch of

[3:47:02] Voice 10: public data repository stuff so i'd really be interested to see where we can collaborate with

[3:47:07] Voice 10: other people who are kind of doing this work already um and again it's one of those things

[3:47:12] Voice 10: where i'm really hesitant to take on a development of a new tool within the trust when there's a lot

[3:47:17] Voice 10: that we could hopefully go into now i don't know exactly and and i mean it's it's too bad that we

[3:47:25] Voice 10: don't have mark uh on hand to ask where these things dovetail into into our stuff but um i'd

[3:47:32] Voice 10: be interested to know where the overlaps are because yeah

[3:47:35] Voice 10: double work is uh tricky and annoying

[3:47:38] Voice 10: but yeah

[3:47:43] Voice 19: and that's that's just the beginning but i yeah all

[3:47:47] Voice 13: right thank you trustable and

[3:47:49] Voice 13: uh yeah that's uh really interesting and the collaboration of first nations i'm thinking

[3:47:57] Voice 13: that there are two key aspects to this from a land-based community the protection of land

[3:48:07] Voice 13: from erosion is going to become difficult.

[3:48:11] Voice 13: I mean, the road along Russell Reef is collapsing.

[3:48:17] Voice 13: Toby, you talked about First Nations and a graveyard being exposed

[3:48:22] Voice 13: and the midden sites, et cetera, being eroded.

[3:48:26] Voice 13: So I think there has to be some kind of focus on how people can protect things

[3:48:33] Voice 13: things uh that are on the land from erosion including properties that have had you know

[3:48:41] Voice 13: what seemed like a reasonable setback but isn't you know and as we increase the setback that's

[3:48:47] Voice 13: fine but there are properties that are there already and the setback when they built was

[3:48:54] Voice 13: considered reasonable uh so and then separately you've got the results separately of course it's

[3:49:01] Voice 13: integrated but from the perspective of communities um that protection of the land that they live on

[3:49:09] Voice 13: from erosion is going to be quite important what could be allowed and that seems to be

[3:49:14] Voice 13: something that comes up over and over and people are allowed variances etc

[3:49:19] Voice 13: but i see that as a key part of this um um you know and in a perfect world before you

[3:49:27] Voice 13: develop or build a property you would consider all of that and what could be needed and move back

[3:49:33] Voice 13: if possible but you know for the people who are already there and and will face this impact

[3:49:41] Voice 13: how do we address that all

[3:49:48] Voice 7: right trustees what would you like to do with this i'd

[3:49:58] Voice 6: like to know

[3:49:59] Voice 6: if we can apply for c2c grant funding in april to build towards some forums with interested first

[3:50:07] Voice 6: nations um to understand their priorities with regard to shoreline protection um i just don't

[3:50:19] Voice 6: know if we've got capacity for it so i'd like some input from staff on that and if anybody had

[3:50:26] Voice 6: and have we ever had a successful who who has had a cdc grant um before has there ever been

[3:50:33] Voice 7: Yeah.

[3:50:37] Voice 6: And what was that to do? In Thetis, right?

[3:50:43] Trustee Patrick: It was a dialogue based with the government to government. So that's how we

[3:50:48] Trustee Patrick: handled it here

[3:50:49] Trustee Patrick: for Salt Spring.

[3:50:53] Trustee Luckham: And we also did it here on Thetis. We engaged with

[3:50:57] Trustee Luckham: with the Connecticut Analyze Action

[3:51:00] Trustee Luckham: to further that conversation.

[3:51:04] Trustee Luckham: So it's all doable at the local level

[3:51:08] Trustee Luckham: and is maybe even more manageable at a local level

[3:51:12] Trustee Luckham: than it is at a Federation wide level,

[3:51:14] Trustee Luckham: because of course nations are different places

[3:51:17] Trustee Luckham: and have different capacity and LTCs have different work,

[3:51:22] Trustee Luckham: but it's available.

[3:51:26] Trustee Luckham: There you go.

[3:51:29] Trustee Patrick: Well, Trustee Elliott and I had actually considered what if we put an application in for multiple nations rather than the, you know, the C2C is sort of designed for one government entity in one first nation.

[3:51:42] Trustee Patrick: Well, we're not designed that way.

[3:51:44] Trustee Patrick: What if we put in, what if we ask for a whole block?

[3:51:47] Voice 6: It's not designed, if you look at the application guidelines, it doesn't say one nation to one government.

[3:51:53] Voice 6: It says, you know, it's pretty open to interpretation.

[3:51:57] Voice 6: they must work towards one or more of the following objectives strengthening relationships

[3:52:02] Voice 6: and fostering future cooperative action by building stronger links between first nation

[3:52:06] Voice 6: and local government elected officials and senior staff um i'd like to work towards this for july

[3:52:12] Voice 6: is that possible there's a september intake and what we could do is canvas the ltcs i know

[3:52:19] Voice 6: gabriel is interested and is building relationship with the name of and we can ask if they're

[3:52:26] Voice 6: interested in partnering on this. I don't want to lay this on as a regional application if there

[3:52:40] Voice 6: isn't interest from other areas, but we need to address shoreline protection somehow, and we need

[3:52:47] Voice 6: to do it with First Nations. We can't do this internally. And actually, we're far behind where

[3:52:56] Voice 6: they are many in many cases as sam said like we have to partner

[3:53:04] Voice 7: trustee boland yeah

[3:53:09] Voice 13: actually um

[3:53:10] Voice 13: i'd be interested yesterday at the saturn ltc we made a motion that we needed to update our ocp

[3:53:19] Voice 13: with respect to shoreline protection or foreshore protection or whatever you want to call it

[3:53:24] Voice 13: so yeah I would be interested in exploring this and I don't have experience of writing these

[3:53:31] Voice 13: grants but I could learn I'm a quick learner when it comes to writing so um I'd be happy to

[3:53:39] Voice 13: contribute right

[3:53:44] Voice 6: what would you have a grants manager who can write these grants that's what

[3:53:51] Voice 6: he's there for director sir mac yeah

[3:53:54] Voice 15: I you know I hate to be the person I'm going to be but here I

[3:53:58] Voice 15: I am worried about resources.

[3:54:01] Voice 15: This type of thing is usually handled by trust area services doing forums, engaging on the

[3:54:06] Voice 15: broad topic.

[3:54:07] Voice 15: It's loosely related to planning, but in essence, you're going to be asking how can we work

[3:54:12] Voice 15: together to preserve and protect the shorelines or at least the interaction there.

[3:54:18] Voice 15: And I know that trust area services did not get backfilled on their senior policy as any

[3:54:23] Voice 15: extra support there and they're pretty much all going forward with this policy statement i don't

[3:54:28] Voice 15: think they have a lot of capacity to do much else at the moment and so it hasn't been made a priority

[3:54:33] Voice 15: yet for a regional planning committee and we have staff dedicated to other things so if you're

[3:54:38] Voice 15: taking on this new direction which honestly this is where my heart is i i would love to help you

[3:54:44] Voice 15: do this i just don't we we have no dedicated resources right now that i know in my department

[3:54:49] Voice 15: of it, nor in Claire's that I'm aware of either.

[3:54:51] Voice 15: So if you're gonna do this,

[3:54:53] Voice 15: I think there's a matter of making it a priority,

[3:54:55] Voice 15: ensuring you're getting trust council support

[3:54:57] Voice 15: and then going forth that way.

[3:54:59] Voice 15: Otherwise it's gonna have to kind of happen at an LTC level

[3:55:02] Voice 15: or we're gonna struggle.

[3:55:03] Voice 15: One way or the other, it's gonna have to be made a priority

[3:55:05] Voice 15: and something will have to drop off,

[3:55:06] Voice 15: whether it's fresh water or something like that.

[3:55:09] Voice 15: I don't think housing or bylaw enforcement

[3:55:12] Voice 15: with their trust council already directed.

[3:55:14] Voice 15: So I think you're kind of getting into the squeeze

[3:55:16] Voice 15: whereby we have to make decisions.

[3:55:19] Voice 15: so

[3:55:21] Voice 7: all right i'll trust you um yeah

[3:55:26] Voice 10: and i i was just about to say i mean this i i am on

[3:55:29] Voice 10: uh the tbc as well um and yeah i mean i can see absolutely what you mean

[3:55:34] Voice 10: um director and that this feels like a tbc sort of project but it is it also does belong

[3:55:42] Voice 10: it has a lot of planning applications so there's i mean those are both bodies of trust council

[3:55:48] Voice 10: this seems to me like it's something that that and i know it's anything anytime you take something to

[3:55:53] Voice 10: that 26 person table there's there's a lot of stuff that happens but um i i would be very happy

[3:56:00] Voice 10: to see this as a priority that we possibly refer to trust council for the next meeting

[3:56:06] Voice 10: i don't know if that's too soon now but and say look this is the thing and and again what i would

[3:56:14] Voice 10: want to see as a part of this discussion is which i would hope would not be like a crazy undertaking

[3:56:24] Voice 10: taking um you know staff resources wise is let's find out who's already done a lot of the work

[3:56:30] Voice 10: and let's find out who's already doing those things before we start chasing specific grants

[3:56:35] Voice 10: before we start engagement with with specific personations to to you know because all of those

[3:56:40] Voice 10: those agreements take time and we know that they have limited capacity as well let's try and do

[3:56:45] Voice 10: our homework find out what's already been done found it find out what's already known and and

[3:56:50] Voice 10: and then see hey can we contribute can we sign on to this and become a partner to projects that are

[3:56:55] Voice 10: already ongoing and they can then benefit us because like i say like you know and like we've

[3:57:00] Voice 10: said there's people who are ahead of us on this already like there's we should we should go and

[3:57:07] Voice 10: ask them and say hey can we contribute can we how can we help um and then in return we'd love

[3:57:13] Voice 10: to benefit from what you're learning uh because it affects us you know a lot but i i think this

[3:57:18] Voice 10: This is a discussion that really, in order for it to, like, unless you go through LTC by LTC, which, you know, is a route, this might be something that we need to take from trust counsel and identify as a priority there.

[3:57:38] Trustee Patrick: All right, trustees up.

[3:57:40] Trustee Patrick: Trustee Luckman, your hand is raised.

[3:57:42] Trustee Patrick: Did you want to speak some more or is it just a...

[3:57:45] Trustee Luckham: Well, seeing as I forgot to put my hand up, I'll take advantage of it.

[3:57:49] Trustee Luckham: You know, we're overly ambitious with what we think that we can do and want to do and what we might be able to contribute to partners, because I think what we have to ask ourselves if we're going to other folks about we would like to contribute to that and we would like to benefit from it.

[3:58:13] Trustee Luckham: What is it that we actually can bring to the table to contribute in a meaningful way that would entice those other parties to engage with us? Because our own needs are pretty grandiose, and we are limited with resources.

[3:58:32] Trustee Luckham: So before we go out and commit to, hey, we'll help you with that project, we need to really identify what resources we have to be able to offer up in those scenarios.

[3:58:43] Trustee Luckham: And that's a bit of a damper.

[3:58:44] Trustee Luckham: I'm sorry, but I'm a realist most of the time.

[3:58:50] Voice 7: Trustee Elliott.

[3:58:51] Voice 6: I don't understand how convening a forum with First Nations who are very interested in telling

[3:59:01] Voice 6: us how they want to see their cultural heritage protected is going to task us with resources,

[3:59:08] Voice 6: especially if we get a grant for it.

[3:59:12] Voice 6: I don't understand the block here.

[3:59:14] Voice 6: Somebody please explain to me, if we apply for a grant and there's this very specific project that is a forum to do with protecting shoreline in this territorial area, and we're working with First Nations to hear their concerns about that, and that will inform our OCP reviews, our DPAs, our planning policy in the future, like next year, when we get to work on this stuff.

[3:59:39] Voice 6: here is where you do the research it's listening it's convening the people this is this that's

[3:59:47] Voice 6: what you need to do before you set a target and go off and do the work that's what I'm suggesting

[3:59:53] Voice 6: is this is a research and relationship building project before it becomes an internal

[3:59:59] Voice 6: Internal.

[4:00:00] Voice 6: So let's, you know, set up shoreline protection projects and create bylaws out of it.

[4:00:05] Voice 6: That's next year.

[4:00:06] Voice 6: If we're going to focus on freshwater this year, shoreline protection will be next year.

[4:00:10] Voice 6: But I honestly, I don't understand the problems.

[4:00:16] Voice 6: Tell me why this isn't possible.

[4:00:19] Voice 10: Trustee Borthwick.

[4:00:21] Voice 10: I'm not going to do that, Trustee Toby, because I agree with you.

[4:00:25] Voice 10: uh my my sense also and this is just sort of to to um uh peter um is that my experience uh

[4:00:36] Voice 10: certainly at the bainstown ecoforum is that these bodies that are gathering this information

[4:00:40] Voice 10: are keen to share it and they are keen they they really want to you know they're gathering it for

[4:00:47] Voice 10: a purpose they this is not stuff that they're hiding in many cases i think these resources are

[4:00:51] Voice 10: effectively free um the caveats being where they're you know um where there's stuff that's

[4:00:58] Voice 10: secure knowledge but um i think these bodies are keen to collaborate and i think it i'm just what

[4:01:04] Voice 10: i'm really interested in is just like can we find out where what they know is relevant to us and to

[4:01:10] Voice 10: me that's like let's find out what kind of information they they have and see where that

[4:01:15] Voice 10: applies to what we're doing and they may have information that we desperately need or would

[4:01:20] Voice 10: go out and collect ourselves but if somebody's already got it sitting in a database let's let's

[4:01:26] Voice 10: do that and yeah

[4:01:28] Voice 6: before you can ask somebody for sensitive information you need to have a

[4:01:31] Voice 6: relationship yeah

[4:01:32] Voice 10: you don't just

[4:01:32] Voice 6: say where's your intimate underwear drawer you know you build

[4:01:36] Voice 18: the relationship

[4:01:37] Voice 6: first before you say what's your data can we can we share i'm sorry i'm

[4:01:41] Voice 6: really frustrated i will stop talking then

[4:01:46] Voice 10: that's okay that's not what i was well

[4:01:49] Trustee Patrick: trust you i mean

[4:01:50] Trustee Patrick: I mean, I was involved in Thetis last term when we did initiate our shoreline project

[4:01:57] Trustee Patrick: and we said we went for the C2C funding and we did two trips on the water with each nation

[4:02:04] Trustee Patrick: in a boat with elders, staff, our staff, our trustees, and it was the most amazing days.

[4:02:14] Trustee Patrick: So rich and moved relationships.

[4:02:16] Trustee Patrick: So, I mean, being there in the space, on the land, in a boat, getting off and in, it was just an amazing day.

[4:02:25] Trustee Patrick: So it did move relationships immensely, just doing an activity like that.

[4:02:33] Trustee Patrick: Trustee Boland?

[4:02:37] Voice 13: Maybe we should read, I forgot about this, the Coastal Marine Strategy Intentions paper, etc.

[4:02:44] Voice 13: there's a lot of good stuff in there and it describes the role of

[4:02:48] Voice 13: the province and the local governments and

[4:02:52] Voice 13: what their responsibilities are in the context of

[4:02:56] Voice 13: coastal marine strategy and

[4:03:00] Voice 13: it's kind of specific

[4:03:04] Voice 13: and I'm just wondering if we shouldn't throw our lot

[4:03:09] Voice 13: in with something, some bigger strategy like this rather

[4:03:13] Voice 13: rather than try to create our own connections.

[4:03:18] Voice 13: And, you know, you could even go back to these guys and say,

[4:03:22] Voice 13: they have First Nations in there as stewards of coastal marine environment.

[4:03:27] Voice 13: And they go through the roles of the different parties.

[4:03:32] Voice 13: And I'm just wondering, indeed, if we can't use connections we have already,

[4:03:38] Voice 13: ready rather than set up a new one yeah i don't know i'm kind of ambivalent about this now

[4:03:52] Trustee Patrick: all right trustees looking for directions i think i'm hearing we all agree shoreline protection is

[4:03:57] Trustee Patrick: important it just where does it lie in the in the dealing out of resources if

[4:04:10] Voice 6: it's not a priority

[4:04:10] Voice 6: this year in my opinion it needs to be a priority next year we've focused on housing we've got some

[4:04:16] Voice 6: things moving we need to finish with freshwater strategy implementation plan that sounds like

[4:04:22] Voice 6: it's moving ahead and we can't um we can't get through without addressing bylaw enforcement

[4:04:29] Voice 6: those are apparently our three priorities so it sounds like this is going to have to sit but i'd

[4:04:35] Voice 6: like to see if we can do some preparatory work for next year um i'll work on moving it through

[4:04:41] Voice 6: gabriela chair luckham be forewarned and advised

[4:04:48] Trustee Patrick: all right so we'll receive her information for now and uh revisit does that sound fair

[4:04:55] Voice 15: good if i may i just

[4:04:58] Voice 15: invite maybe trustee elliot and myself to have a follow-up conversation i i

[4:05:02] Voice 15: think there's some things we could possibly do but um you know there's a lot of moving pieces

[4:05:06] Voice 15: you know i have to hold the line about the complexity of resources we've had that

[4:05:11] Voice 15: conversation but uh toby if you want happy to have that conversation maybe we can find some

[4:05:16] Voice 15: way to at least advance this discussion well

[4:05:20] Trustee Patrick: i know the work on thetas one of the trustees did

[4:05:22] Trustee Patrick: all the legwork to to make those tours happen and they were successful okay um so we're going to

[4:05:33] Trustee Patrick: move on to the housing needs report updated business case at 7.6 on page 55 who's giving

[4:05:43] Trustee Patrick: that one. Director Cermak. Director

[4:05:46] Voice 15: Stefan, I love it. Yes, thank you Madam Chair. I did my best to

[4:05:51] Voice 15: redline. I apologize, I seem to have a different way of doing things sometimes in the organization.

[4:05:56] Voice 15: The reason you see a lot of red font and crossing out is what my interpretation of redlining really

[4:06:01] Voice 15: means. So you can see what changes are made just so everything's clear from version one to version

[4:06:06] Voice 15: two. Doesn't always work when there's a lot of things going on. In this particular update,

[4:06:12] Voice 15: At Trust Council, I believe you were informed the Islands Trust received $127,000 in change

[4:06:21] Voice 15: grant from the province to do specifically housing needs reports because they changed

[4:06:27] Voice 15: the legislation.

[4:06:28] Voice 15: So I changed the business case to reflect that.

[4:06:32] Voice 15: The only change in the deliverable is that Salt Spring is included now to update it,

[4:06:38] Voice 15: which is great.

[4:06:39] Voice 15: I think that means all the LTCs will now be in harmony of when they update it, although

[4:06:44] Voice 15: perhaps every five years we'll have a discussion about that, who knows.

[4:06:48] Voice 15: So this is really just for your information that the source of funding has changed.

[4:06:53] Voice 15: The business case no longer asks tax from residents property taxes, but instead it comes

[4:06:59] Voice 15: from the province and that includes Salt Spring and I don't know what else to say.

[4:07:05] Voice 15: I think that's it.

[4:07:06] Voice 15: it

[4:07:10] Trustee Patrick: okay i was going to ask one of the the province keeps referring to this new robust

[4:07:14] Trustee Patrick: method to calculate housing needs has that been made available yet their method of calculation

[4:07:22] Voice 15: you ask great questions uh i definitely i asked them straightforward and they didn't give it to

[4:07:27] Voice 15: me but i know that that's a conversation ongoing and i was just about to mention planner chadwick

[4:07:33] Voice 15: has been she's on the inside scoop with pibc although i don't know how much you can share

[4:07:37] Voice 15: about all that stuff uh

[4:07:39] Voice 1: yeah i'm a little bit on the inside scoop and um and actually um um so

[4:07:46] Voice 1: we don't know so they they are working on uh on some guidance material which um which should be

[4:07:52] Voice 1: coming out quite soon um and we do have sort of an inside track to um to when when that will be

[4:07:59] Voice 1: be available right

[4:08:01] Trustee Patrick: because my other question is is their calculation going to be a good fit

[4:08:09] Trustee Patrick: for our rural islands or is it really an urban focused calculation yeah

[4:08:17] Voice 1: well that remains to

[4:08:18] Voice 1: be seen and um and i think if it if it doesn't fit for us we should we should be making that clear

[4:08:23] Voice 1: and um yeah okay

[4:08:27] Trustee Patrick: because i think you know we're going to be going through this business i think

[4:08:30] Trustee Patrick: that's that's the risk and i don't know if that's in the risk assessment piece of this

[4:08:35] Trustee Patrick: that you know we we might have to push back or modify their their their materials to make it fit

[4:08:44] Trustee Patrick: for our islands yeah

[4:08:46] Voice 1: and i think they'll be open to that just based on some um just sort

[4:08:51] Voice 1: of preliminary conversations that i've had with uh um with staff at the province super

[4:08:57] Voice 1: or anyone

[4:08:58] Trustee Patrick: else have any questions i'm sorry oh sorry go ahead i

[4:09:00] Voice 15: just just want to reiterate that

[4:09:02] Voice 15: too in the conversations with the provincial staff they acknowledge that rural areas have

[4:09:06] Voice 15: different sources of data and and how they apply them the usefulness and they've indicated that

[4:09:12] Voice 15: basic understanding and a little bit of willingness to be fluid with the how we apply data

[4:09:18] Voice 15: based on the data we have good

[4:09:22] Trustee Patrick: to know any questions do you need a resolution from us

[4:09:29] Trustee Patrick: for this or this just goes forward?

[4:09:34] Voice 15: I'll take it as general consent this is going I believe it

[4:09:37] Voice 15: should be even on the financial planning committee's agenda as forwarded as you see it here

[4:09:42] Voice 15: and and assuming that they have no other comments about it they seem pretty excited that the grant

[4:09:48] Voice 15: covers things and then I'll go to trust council and the budget so I could take it by general

[4:09:53] Voice 15: consent that if you have no changes that'll just carry on it's on its scripted path of business

[4:09:58] Voice 15: these cases.

[4:09:59] Trustee Patrick: Yeah, I think that's great. So if there's no comments, prove this through general

[4:10:06] Trustee Patrick: consent and move on to the next item, which is 7.7 implementation update housing strategic action

[4:10:13] Trustee Patrick: plan, page 60.

[4:10:19] Voice 15: I'm going to do this one again. Okay, so this has been a really great, I'm really

[4:10:25] Voice 15: happy about this that, you know, we had a really great, Mary, I don't know if she's left us this

[4:10:31] Voice 15: week i think this was her final week she put in a lot of time and effort and of course she worked

[4:10:35] Voice 15: with jason uh planner yeomans worked with narissa worked with a bunch of other team members to get

[4:10:41] Voice 15: you to this stage whereby you have a clear implementation plan and we're able to provide you

[4:10:47] Voice 15: somewhat clear status report on what's been implemented and what's ongoing i'm not going

[4:10:54] Voice 15: to belabor each individual point my point of this is for you to see what's working what what we've

[4:10:59] Voice 15: we've completed and what we're working on and then you can see what's coming up so i'm happy

[4:11:04] Voice 15: to answer any questions about it but it's really just a status update and this is actually where

[4:11:09] Voice 15: i would like to we would like to take your fresh water sustainability strategy have the same

[4:11:14] Voice 15: regular reporting it's not maybe as as what trustee boland envisions on a dashboard reporting thing

[4:11:19] Voice 15: but it's getting getting towards that direction and we can improve it over time but this is the

[4:11:24] Voice 15: regular type of reporting we're working towards so that you can you know yeah say what you'd like

[4:11:29] Voice 15: to say change direction if you'd like to change it and provide your input thank

[4:11:34] Trustee Patrick: you any questions

[4:11:36] Trustee Patrick: you must have done so well you have no questions thank you i like the big green check marks or

[4:11:45] Trustee Patrick: circles yeah

[4:11:48] Voice 15: this is mary she's been amazing all

[4:11:54] Trustee Patrick: right if there's no questions we'll move on then

[4:11:56] Trustee Patrick: to the short-term rental accommodation act evaluation on page 7.8

[4:12:05] Trustee Patrick: It must be you, Director Cermak.

[4:12:07] Voice 15: It is I, yet again. Yes. So this was requested, I believe, Trustee Patrick,

[4:12:12] Voice 15: you made this resolution to Trust Council, Trust Council passed it, and that was that the RPC

[4:12:18] Voice 15: evaluates the Short-Term Rental Accommodation Act to identify opportunities and challenges

[4:12:23] Voice 15: for implementation of the Act on the management of short-term rentals in the trust area.

[4:12:29] Voice 15: I've got to say, writing this report, I don't call them short-term vacation rentals anymore.

[4:12:32] Voice 15: more. I am now fully the word vacations out of my lexicon. It's SDRs, SDRs only, short-term rentals.

[4:12:38] Voice 15: I think I must have written that a hundred times. So what I've done here is I provided the

[4:12:43] Voice 15: background of the act, the regulations, the resolution, and then I tried to put it as at

[4:12:51] Voice 15: the beginning as possible, which is page two of the report, which is page 66 of your document in

[4:12:55] Voice 15: that table. There you go. Thank you, Rob. That's the summary of the document. I sort of built that

[4:13:01] Voice 15: afterwards just so you get a gist of where i'm going and then i put a bunch of narrative to

[4:13:05] Voice 15: follow that table afterwards to flesh it out more so they so that you can understand i tried to match

[4:13:11] Voice 15: the two so you know number one being regional district business licensing is an opportunity

[4:13:16] Voice 15: and a challenge and then i i went into some depth about it below um this is the order as well that

[4:13:23] Voice 15: some of the materials supporting materials and i apologize for attaching all into your report

[4:13:28] Voice 15: i know that must drive some of you crazy uh because it's a lot but uh i have personally

[4:13:34] Voice 15: i'm finding that if i'm attaching hyperlinks i'm not hearing that you're all you know it's

[4:13:38] Voice 15: a pain to go source them out so i've attached them as appendix here and actually just as a side note

[4:13:44] Voice 15: if you prefer that whatever methodology you prefer for us to make sure you get the information you

[4:13:48] Voice 15: need talk to me i'm trying to make it best for you guys so in this table i've gone down i've broken

[4:13:54] Voice 15: broken down from staff's perspective, what we see as the opportunities and challenges.

[4:13:58] Voice 15: I could go down, I can do that, break it down step by step. I think the most obvious efforts

[4:14:05] Voice 15: have been in the area of business licensing, but of course that requires cooperation of

[4:14:09] Voice 15: the respective regional districts. I talk about some of the history that the capital

[4:14:14] Voice 15: regional district has had because I provide later on, you can see where the enforcement

[4:14:18] Voice 15: is and where the LTCs who have done proactive enforcement, it's really concentrated in the

[4:14:24] Voice 15: Capital Regional District. They did have a brief look at it. They were not interested

[4:14:29] Voice 15: because they felt that temporary use permits and land zoning were good enough and they didn't want

[4:14:35] Voice 15: to take on another service. That was before this legislative change. And I know that the Capital

[4:14:41] Voice 15: Regional District and its corresponding LTCs in that area have good communications amongst

[4:14:47] Voice 15: themselves through various mechanisms, especially through Adam Olsen's, I was going to call it a

[4:14:53] Voice 15: round table. I don't think that's the right word, but he has a regular meeting that he can, a forum,

[4:14:57] Voice 15: there you go. So that's worth looking into if the CRD is willing to implement them. I think as a

[4:15:04] Voice 15: whole, the CRD, I think that could really do a lot of work as well in the, in terms of business

[4:15:10] Voice 15: districts. We heard earlier that Hornby Island LTC reached out to CVRD to ask them to include

[4:15:20] Voice 15: in their budget to look into this question about business licenses in their area. So staff met

[4:15:26] Voice 15: briefly staff to staff to understand what that looks like. It's as at the beginning stages you

[4:15:31] Voice 15: can imagine just to explore looking into the issue, but at least they're interested. At least

[4:15:36] Voice 15: they're talking about it. And that's been politically led, I believe, by the regional

[4:15:40] Voice 15: district, regional director in that area. You all at your respective LTCs, I'm going to jump to

[4:15:45] Voice 15: number three, got a memo from myself saying, hey, the principal residence requirement, if you want

[4:15:51] Voice 15: to opt in, there's a deadline. I'm hearing by and large LTCs saying we need more information. How

[4:15:56] Voice 15: does this impact us? We need more research. I did sort of wrestle with that level of research in

[4:16:02] Voice 15: this paper. I didn't want to do such a massive toolkit in such a deep dive assessment. I didn't

[4:16:07] Voice 15: think that was what was requested of me at this point and each LTC is unique in the bylaws it

[4:16:12] Voice 15: makes, the community it has, the business partnerships it has and so on and so forth.

[4:16:17] Voice 15: It's really a local level issue. However, you may disagree and you may want to take on something

[4:16:23] Voice 15: more of a regional level. The rest is whatever. I'm happy to take the conversation any which way

[4:16:32] Voice 15: you want i think those are the key points for opportunities and challenges overall

[4:16:37] Voice 15: i think the challenge again is the strategic if it's a strategic shift on how we address

[4:16:41] Voice 15: short-term rentals on a regional level we don't have that sort of trust council buy-in to take

[4:16:47] Voice 15: that regional approach and then make it your priority but um you can certainly ask trust

[4:16:52] Voice 15: council for that and i'd be happy to support you do that

[4:16:56] Voice 7: trustees questions i

[4:17:03] Trustee Patrick: think people

[4:17:04] Trustee Patrick: are getting tired sorry uh trustee elliott oh

[4:17:10] Voice 6: i think um the raid was uh before me go ahead

[4:17:14] Voice 6: all

[4:17:15] Trustee Patrick: right go ahead uh trustee well i

[4:17:17] Voice 13: think your hand was up but anyway just a quick question so

[4:17:21] Voice 13: when number four end of legal non-conforming status um is that i i know there's some things

[4:17:31] Voice 13: we opt into it but this is that applicable right now within the islands it's which is directly

[4:17:38] Voice 13: applicable to us and which do we have to opt into i can see obviously one of them is the um

[4:17:46] Voice 13: the principal residence thing etc but okay just example number four is that applicable to us

[4:17:53] Voice 13: yes

[4:17:54] Voice 15: i believe that regulation kicks in in may i could be wrong maybe it's now but without a doubt

[4:17:59] Voice 15: by May it applies to the entire province and is very unique because if I can put

[4:18:07] Voice 15: it into an example or maybe you don't want me to but I'll do it and tell me to

[4:18:11] Voice 1: shut

[4:18:11] Voice 15: up if you want me to if I have a commercial use in the home I'm living in

[4:18:14] Voice 15: and the zoning changes to residential only but it was allowed to have

[4:18:19] Voice 15: commercial while I was living while I was working here I'm allowed to keep

[4:18:22] Voice 15: that use they could change it to farming only or something it doesn't matter

[4:18:26] Voice 15: matter because that use is legal. It was legal when I started it. Therefore, it's allowed to

[4:18:30] Voice 15: legally carry out throughout time, no matter what the bylaws are. In other words, bylaws can't be

[4:18:35] Voice 15: retroactive. They can't tell you what you should have done back then. This legislation is a huge

[4:18:40] Voice 15: change from that. It only applies to short-term rentals, whereby if Saterna or Denman or Thetis

[4:18:47] Voice 15: or Gabriel or wherever, Salt Spring, changes their bylaw to say short-term rentals are not permitted

[4:18:52] Voice 15: permitted in these following zones then it is retroactive they're not allowed in those other

[4:18:57] Voice 15: areas even if you had one that was existing in a certain area it applies now for clarity the

[4:19:03] Voice 15: LTC can change that it this is the the default setting the LTCs can allow them to be permitted

[4:19:09] Voice 15: and continue forth and so on and so forth but the default now in legislation is that short the

[4:19:15] Voice 15: legal non-conforming status does not apply to short-term rentals anymore in other words they

[4:19:19] Voice 15: They can't hide under that to say I was doing it before you changed the bylaws to be the way you want.

[4:19:24] Voice 15: It is, honestly, from a planning perspective, it's the single most significant change I've seen in a couple of decades.

[4:19:32] Voice 18: Thanks.

[4:19:35] Voice 18: Sorry for the narrative.

[4:19:38] Voice 6: Yeah, I agree that this is an LTC by LTC consideration.

[4:19:44] Voice 6: There's very different parameters for which regional districts have business licensing.

[4:19:52] Voice 6: Regional District of Nanaimo does not permit any STVRs, so they're not opting in.

[4:20:02] Voice 6: And Gabriel has a very strong temporary use permit system.

[4:20:07] Voice 6: So I think considering this, LTC by LTC is important.

[4:20:11] Voice 6: important um i would like to see more specific assessment of the impacts of the legal non-conforming

[4:20:21] Voice 6: status this was a conversation at south pender and there's much concern over what this would mean

[4:20:27] Voice 6: and it's you know march 31st is just around the corner if that's the um or is it may sorry that

[4:20:35] Voice 6: that that would kick in into effect.

[4:20:37] Voice 6: So I'd like to see a similar, well, how are we going to address this?

[4:20:42] Voice 6: How are you going to help guide us through this process

[4:20:48] Voice 6: so that constituents don't freak out as the tourist season approaches

[4:20:52] Voice 6: and they all are suddenly illegal?

[4:20:58] Voice 15: If I may, Madam Chair, I'd be happy if there's a resolution made

[4:21:01] Voice 15: to follow back on that.

[4:21:02] Voice 15: I think we have bylaw.

[4:21:03] Voice 15: That's a key thing that the bylaw enforcement and I could work together on.

[4:21:06] Voice 15: All

[4:21:10] Trustee Patrick: right. Start thinking of a resolution there, Trustee Elliott. Any other questions?

[4:21:17] Voice 3: I'll tell you

[4:21:17] Voice 13: if you like. I'm getting the hang of this.

[4:21:21] Voice 13: So I move that the regional planning committee ask staff to provide more information on item four in the STR Act opportunities and challenges.

[4:21:46] Trustee Patrick: Our staff report. I think it's in the staff report.

[4:21:49] Trustee Patrick: yeah but

[4:21:51] Voice 6: is it more like the implications within their specific ltc like what

[4:21:59] Voice 6: well

[4:22:00] Voice 13: yeah opportunities and challenges it's like

[4:22:02] Voice 6: what are the legal implications is what we need to

[4:22:05] Voice 6: what

[4:22:06] Voice 13: are the what are the what are the implications for the local trust committees

[4:22:10] Voice 13: how's

[4:22:25] Trustee Patrick: that flying it's not seconded yet we can wordsmith away does that work for staff

[4:22:35] Trustee Patrick: You

[4:22:35] Voice 13: don't even need the more. You could just take out the more and just say

[4:22:39] Voice 13: to provide information about the implications. Yeah.

[4:22:44] Voice 13: Director Cermak?

[4:22:46] Voice 15: Yeah, I'm just sort of, I scrolled through the report, just looking ahead

[4:22:49] Voice 15: to when I sort of get into the narrative of this issue on page 68. And it's a very short paragraph.

[4:22:56] Voice 15: And it says, LTCs may wish to consider any local impacts of the end of legal non-conforming use

[4:23:04] Voice 15: use for short-term rentals, such as the application of their bylaws and any operational implications.

[4:23:10] Voice 15: So, you know, we're talking regional or you could keep that. I'm just saying, if you're looking for

[4:23:15] Voice 15: a language to help you with the resolution, you might find it there. I totally understand where

[4:23:18] Voice 15: you're getting at. You want to say, hey, you know, we have legal, how is this going to impact LTCs?

[4:23:24] Voice 15: And I'm already envisioning it, you know, a table LTC by LTC, a little bit of an assessment. We

[4:23:32] Voice 15: So that in and of itself might be unknowable.

[4:23:36] Voice 15: I'm not sure.

[4:23:37] Voice 15: So I would be happy to report back about it.

[4:23:39] Voice 15: And I think I have enough from your resolution to do so.

[4:23:42] Voice 15: Thank you.

[4:23:45] Trustee Patrick: Is there a second to that motion?

[4:23:47] Voice 13: Trustee Campbell has his hand up.

[4:23:51] Trustee Patrick: Trustee Campbell?

[4:23:52] Voice 11: I'm just curious if the legal non-conforming applies to something like on North Pender,

[4:24:01] Voice 11: where we have permitted STVRs.

[4:24:09] Voice 11: So we've got, when I was reading it,

[4:24:14] Voice 11: it seemed like to

[4:24:15] Voice 12: adopt this would be,

[4:24:17] Voice 12: we would have to, we would lose the ability

[4:24:25] Voice 11: to offer temporary use permits to allow certain STVRs.

[4:24:32] Trustee Patrick: Go ahead, Director Cermak.

[4:24:34] Voice 15: Sure. Sorry, were you finished there, Trustee Campbell?

[4:24:36] Voice 15: Yeah.

[4:24:37] Voice 15: Okay. No, no, I have a habit of jumping in quickly. So if the local trust committee

[4:24:45] Voice 15: allows short-term rentals, then they're legal. No question about it. What we're talking about here

[4:24:53] Voice 15: is if sometime when the local trust committee said they're not permitted, and when they did so,

[4:25:01] Voice 15: so somebody already had an existing short-term rental and they've continued operating under this

[4:25:06] Voice 15: very unique legal non-conforming status. But if you have a scheme such as Gabriola with their

[4:25:12] Voice 15: temporary use permits or North Pender, how they're permitted, that permission, as long as

[4:25:19] Voice 15: they're operating legally within the bylaw, continues. So there's no issue there. It's only

[4:25:24] Voice 15: this little unique subset of people that may exist out there that are operating in legal

[4:25:28] Voice 15: non-conforming status and you know to assess that um we would have to know where all the short-term

[4:25:35] Voice 15: rentals are and we have to know what the zoning is in relation to that and then we would have to

[4:25:39] Voice 15: know who's got legal non-conforming status and that's a bit of a work exercise for us to figure

[4:25:44] Voice 15: out and i'm not even sure how accurate that'd be in the end but uh we can certainly begin that work

[4:25:49] Voice 15: to answer this question and can report back to you

[4:25:52] Voice 12: well thank you all

[4:25:57] Trustee Patrick: right i'm thinking this is also

[4:25:58] Trustee Patrick: in general so I think an island I think I don't know if necessarily accurate

[4:26:04] Trustee Patrick: numbers are necessary I think it's more to say in these circumstances you would

[4:26:08] Trustee Patrick: now be considered are your legal non-conforming status would be gone is

[4:26:14] Trustee Patrick: what I'm hearing from trustee Elliott's concerns unlike Southender that is the

[4:26:23] Voice 6: concern and and yeah we do actually need some communication materials as well to

[4:26:31] Voice 6: get out to residents. This is kind of imminent for South Pender that only has a meeting every

[4:26:36] Voice 6: three months, although we've got a few special meetings coming up. The tourist season is

[4:26:44] Voice 6: opening. There might be 50. I have no idea, but there's quite a few places that are legal

[4:26:52] Voice 6: non-conforming. They don't have a mechanism to make them legal. So we'd have to do, we

[4:26:57] Voice 6: We need options, perhaps a standing resolution not to enforce

[4:27:01] Voice 6: or whatever the options are, and some communication to allay community concern

[4:27:08] Voice 6: because this has only just been floated out,

[4:27:11] Voice 6: and we realized this has significant implications for the community.

[4:27:16] Voice 6: So it's going to raise some concern.

[4:27:25] Trustee Patrick: Yes, that fire hall gets quite small.

[4:27:27] Trustee Patrick: all all right uh so this motion was moved by trustee boland has it been seconded

[4:27:37] Voice 6: trustee

[4:27:38] Voice 6: campbell has his hand up i'm sorry all

[4:27:40] Voice 12: right i just we're only talking this is only applicable

[4:27:44] Voice 12: to strs that have uh legal non-conforming right like i can't see there being 50 stvrs on

[4:27:55] Voice 12: self-pender but we are wrong uh

[4:28:01] Voice 6: the trustee said there was like the numbers were in the double

[4:28:04] Voice 6: digits i'm not sure exactly how many but there's only legal non-conforming sdrs i don't know how

[4:28:10] Voice 6: many there are okay you're a mute oh

[4:28:19] Voice 6: sorry i

[4:28:20] Voice 15: was just saying trustee elliott was a mute i saw her

[4:28:22] Voice 15: yeah sorry just

[4:28:23] Voice 6: because they don't have a mechanism to make them legal there's nothing

[4:28:26] Voice 6: in their bylaws to allow for a legal short-term vacation rental well

[4:28:33] Trustee Patrick: they did and they did in

[4:28:34] Trustee Patrick: south temporary use permits but they limited to a small very small number and then they gave legal

[4:28:40] Trustee Patrick: non-conforming status to the ones that existed right

[4:28:43] Voice 6: okay thank you for that you remember

[4:28:47] Trustee Patrick: i do um okay is this motion seconded seconded by trustee elliott any further discussion

[4:28:57] Trustee Patrick: discussion. Trustee Campbell, your hands back down. Okay. Any further discussion? I'll call

[4:29:03] Trustee Patrick: a vote then. All those in favor? All right. Reduce, reduce, reduce your hands. Put your

[4:29:12] Trustee Patrick: hands down. Any opposed? That's carried. All right. Any other questions on this? I think

[4:29:22] Trustee Patrick: from my observations, I think what will be interesting is there are communities going

[4:29:26] Trustee Patrick: through this now and considering it. I know Tofino, if you want to go look at their website,

[4:29:30] Trustee Patrick: I sent you the link to Bowen's website.

[4:29:32] Trustee Patrick: They were both actually quite similar, Bowen and Topino, how they're approaching the consideration

[4:29:37] Trustee Patrick: of opting in.

[4:29:39] Trustee Patrick: And I think that's going to be something that we'll learn from moving forward is the benefit

[4:29:44] Trustee Patrick: of these communities that are going through these considerations this term, because a

[4:29:49] Trustee Patrick: year from now, we'll have the opportunity of opting in or not at our various local trust

[4:29:53] Trustee Patrick: committees.

[4:29:54] Trustee Patrick: And I think we would be able to give them more robust support by watching what worked

[4:29:59] Trustee Patrick: or

[4:30:00] Trustee Patrick: what didn't work in some of these communities that are that are having these conversations and

[4:30:04] Trustee Patrick: how they had the conversations whether they were having information meetings surveys there's a whole

[4:30:07] Trustee Patrick: bunch of techniques that are being used out there to consult their communities so lots to be learned

[4:30:16] Trustee Patrick: okay if there's no further conversations on this staff report we'll move on to

[4:30:25] Trustee Patrick: our fun item the local trust committee project screening exercise and the major project funding

[4:30:34] Trustee Patrick: and i'm going to turn the floor over to my co-chair chair now forthwith um

[4:30:44] Voice 10: yeah uh so i mean

[4:30:45] Voice 10: i think we've kind of touched on this um a whole bunch already today in various ways we've come at

[4:30:50] Voice 10: from a couple of different angles um and uh yeah i mean i think um i have two different computers

[4:30:58] Voice 10: and the mice are getting confusing for me a little uh well do you want to start i uh stefano i assume

[4:31:09] Voice 10: you will probably present the 7.3 is robert wrote but uh he's not here so yeah do you want to give

[4:31:17] Voice 10: us some some overview sure

[4:31:19] Voice 15: thank you uh mr chair the uh so this was presented to you a few meetings

[4:31:25] Voice 15: ago and it's been sort of deferred along till now uh but it it comes from the policy amendment

[4:31:31] Voice 15: changes whereby the regional planning committee will um establish you know a checklist a health

[4:31:39] Voice 15: of of how the status of our ocps and bylaws are and a criteria by which to recommend that the rpc

[4:31:46] Voice 15: may recommend prioritization of amending those via way of projects and stuff like that so you have

[4:31:53] Voice 15: that work before you in two key tables i did notice when i was reviewing this that you know

[4:32:02] Voice 15: this is solely on my fault robert does his great work and i noticed the updates were all for the

[4:32:06] Voice 15: southern team

[4:32:07] Voice 18: hmm so

[4:32:08] Voice 15: you know robert was all yeah we might have to turn that sideways there rob

[4:32:13] Voice 15: thank you rotate the view then so table one is is meant to be that it's a health status it really

[4:32:22] Voice 15: it predominantly shows you how old most of the ocps and land use bylaws are and it gives you a

[4:32:28] Voice 15: little bit of a glimpse at some of the the amendments that have happened in the last

[4:32:32] Voice 15: 10 20 years and some of the work that's currently going on and the notes on the far right what's

[4:32:38] Voice 15: currently going are predominantly showing the southern team so I apologize for that I did not

[4:32:44] Voice 15: update this and Robert and I

[4:32:45] Voice 13: zoom in a little bit please thank you a tiny bit so

[4:32:51] Voice 15: this table is is

[4:32:53] Voice 15: meant to show the health the main thing that you want to know is across the very top that's in the

[4:32:57] Voice 15: darker font it shows you as I said when was the last major update to the OCP when was the bylaw

[4:33:04] Voice 15: adopted when was the last major update and this is both both for the official community plan and the

[4:33:10] Voice 15: land use bylaw and then it talks about what's been happening the last 10 15 years in terms of updates

[4:33:17] Voice 15: and you know i've i've been with the trust for the last 14 years and really i think when i started

[4:33:23] Voice 15: and we were really hit with the provincial updates to the repair and errors regulation

[4:33:28] Voice 15: uh sort of came in and then it seemed like since then we've been just chasing small amendments

[4:33:33] Voice 15: amendments ever since, but to be focused based and there's merit to updating the bylaws to

[4:33:40] Voice 15: be strategic and focused versus doing the whole thing.

[4:33:43] Voice 15: But I think it's pretty clear that we've lost the path in terms of doing major updates.

[4:33:48] Voice 15: And even the governance committee review said, you know, that's a good idea to do.

[4:33:53] Voice 15: So this is a beginning of that.

[4:33:55] Voice 15: This is for you to help assess where should the priority be if we're going to do a major

[4:33:59] Voice 15: update to our official community plan?

[4:34:01] Voice 15: What's the criteria?

[4:34:02] Voice 15: criteria is across the top there. At least that's the beginning of how staff have done it.

[4:34:07] Voice 15: And then on page two, or the next page rather, is then assessing what some of the current work

[4:34:12] Voice 15: going on is. And hold on a second. And the second is an evaluation criteria for the prior. So one

[4:34:22] Voice 15: is a health check. And the second one is evaluation criteria for prioritization. So one's health,

[4:34:29] Voice 15: one's prioritization so it's a lot of spreadsheet to look at uh anyways that's what they are

[4:34:37] Voice 15: staffs this is just for your information to begin the discussion of is this criteria what you think

[4:34:42] Voice 15: do we need different criteria do we you know how how does the regional planning committee recommend

[4:34:50] Voice 15: prioritizing amending ocps because as you know we have limited resources we can do maybe four

[4:34:55] Voice 15: or five at a go yeah so i'll leave the discussion to you there i'm sorry i'm a little scrambly as

[4:35:02] Voice 15: you can tell robert wrote it and i just uh reviewed it and said it looks good so happy

[4:35:06] Voice 15: to answer any questions um

[4:35:08] Voice 10: and i i know uh trustee elliot you had your hand up there

[4:35:13] Voice 10: was it answered well

[4:35:14] Voice 6: uh it was thank you so good great

[4:35:16] Voice 10: uh trustee bond yeah

[4:35:19] Voice 13: i've i've thought about

[4:35:21] Voice 13: about this um a lot i think you know starting last year that there should be a program of updates so

[4:35:28] Voice 13: what i think is and i you know one of the things that uh i thought about recent more recently

[4:35:36] Voice 13: was in the new act it says that you shall not have um a public information meeting a public hearing

[4:35:48] Voice 13: about changes that are in line with your ocp now i assume that that means that your ocp is up to

[4:35:57] Voice 13: date that it's not 25 years old and no longer applicable so there must be some sort of

[4:36:02] Voice 13: requirement with respect to how fresh your ocp is if you start to um to you know use use that

[4:36:12] Voice 13: process. And then I think about, you know, should we create a program that makes sense to the

[4:36:24] Voice 13: planners and have it rolled out across the LTCs in the sense that, okay, your OCP is five years old,

[4:36:35] Voice 13: you must conduct at least a review to check that um you know i think you may have it in there as

[4:36:44] Voice 13: a health check or something but you can't just rumble on until it becomes obvious that you need

[4:36:49] Voice 13: to update it that there is a a step where you have to you know explicitly say no we don't see

[4:36:58] Voice 13: the need or yes we see the need but that this this notional program that planning can can accommodate

[4:37:07] Voice 13: so i would go with a kind of i really like this presentation and analysis so thanks for that um

[4:37:15] Voice 13: to really but to use it to set some mandatory targets and perhaps that new act where you

[4:37:23] Voice 13: you can, you know, go through without public hearings, assuming it all adheres, sorry,

[4:37:30] Voice 13: aligns, that might be the kind of thing that we can use to drive it forward. Thanks.

[4:37:38] Voice 10: Yeah, thank you. And yeah, I would agree. I love this table. It's great.

[4:37:43] Voice 10: Trustee Patrick.

[4:37:46] Trustee Patrick: Yeah, I think this is a really good step in a direction, but I think we could go further.

[4:37:52] Trustee Patrick: What kind of criteria? What's the health of an official community plan?

[4:37:56] Trustee Patrick: to me it's kind of what's the health of the community um official community plans is the

[4:38:01] Trustee Patrick: document that contains the policies and things of that nature so i i think there could be other

[4:38:08] Trustee Patrick: criteria looked at like you know what's the what's the growth pressure you know we got the your

[4:38:12] Trustee Patrick: your you know the census data the growth what's the build-out that's sort of remaining so like

[4:38:19] Trustee Patrick: how much potential is there for more development on the island as there is um you know there

[4:38:26] Trustee Patrick: there could be a variety of things.

[4:38:27] Trustee Patrick: And I think this is where bylaw enforcement could also start to inform,

[4:38:31] Trustee Patrick: you know, in particular, the land use bylaw health.

[4:38:35] Trustee Patrick: You know, it said right in the ombudsman report

[4:38:38] Trustee Patrick: that you had the opportunity to look at, you know,

[4:38:40] Trustee Patrick: if you've got a whole bunch of variance permits

[4:38:43] Trustee Patrick: or it's always the same thing that people are getting in trouble with,

[4:38:46] Trustee Patrick: maybe we should be revisiting and looking at the bylaws to fix that bylaw

[4:38:51] Trustee Patrick: so that you don't have a whole bunch of bylaw enforcement on it.

[4:38:54] Trustee Patrick: um so i think it could just this this is sort of more you know nuts and bolts the age and so forth

[4:39:02] Trustee Patrick: but i think you know there some islands might have an old ocp and it's still adequate whereas

[4:39:07] Trustee Patrick: other islands might could have a young ocp and it's not adequate because the the the impact or

[4:39:12] Trustee Patrick: the changes that it's that island is seeing is creating more more problems so i think the two

[4:39:17] Trustee Patrick: need to come come together it's too bad that robert couldn't be here today uh robert and i

[4:39:22] Trustee Patrick: I had fun talking about this in his office this week.

[4:39:29] Trustee Patrick: When municipalities kick off their strategic planning process at the beginning of a term,

[4:39:34] Trustee Patrick: they have a parade of departments come through their council meetings and they give them

[4:39:40] Trustee Patrick: sort of a health assessment of their department.

[4:39:42] Trustee Patrick: What are they working on?

[4:39:44] Trustee Patrick: What are things going?

[4:39:45] Trustee Patrick: Where are they seeing challenges?

[4:39:46] Trustee Patrick: What they want?

[4:39:48] Trustee Patrick: want, and they kind of give a good deep presentation to the council. And then the

[4:39:54] Trustee Patrick: council goes away from that meeting going, okay, well, how are we going to adjust all our priorities

[4:39:58] Trustee Patrick: everybody wants? Which one do we think is most important? And that comes out in their strategic

[4:40:04] Trustee Patrick: plan. We have the opportunity here to sort of do the same when we have the beginning of a new term.

[4:40:13] Trustee Patrick: staff could come in and give you a report on the health of your OCP and your land use bylaw based

[4:40:18] Trustee Patrick: on all this criteria and what they're seeing and so forth and give the trustees that that

[4:40:25] Trustee Patrick: information and the trustees come into the meeting with sort of already they they kind of are running

[4:40:30] Trustee Patrick: based on the health of their community and they may have some particular areas of of interest

[4:40:37] Trustee Patrick: And so that we kind of start to encourage local trust committees to kind of identify the need to update the OCP and land use bylaw earlier in the term and kind of what the extent of that update might entail.

[4:40:54] Trustee Patrick: and so coming to this committee would then be a whole bunch of asks now that is it just five

[4:41:03] Trustee Patrick: local trust committees that want to take on these job this work or did everybody want to do it and

[4:41:09] Trustee Patrick: then um you know working with staff to slate in how how are we going to get all this work done

[4:41:16] Trustee Patrick: in the next four years and so that there becomes some certainty of of staff resources being

[4:41:22] Trustee Patrick: dedicated to the work just might not be the first year might be distributed in

[4:41:29] Trustee Patrick: that way so I think it's bringing these two things together of having a little

[4:41:33] Trustee Patrick: broader way of assessing the health what other criteria could that be and then

[4:41:39] Trustee Patrick: how could that affect the decisions to update it yeah

[4:41:51] Voice 10: and I think that ties on

[4:41:52] Voice 10: a bunch of stuff that I think is really interesting about the potential for

[4:41:55] Voice 10: doing you when you have this laid out in front of you um you know you can start to see these

[4:42:01] Voice 10: patterns emerge um and i think yeah if we if we are able to sort of address this in a more holistic

[4:42:07] Voice 10: way there's could be very interesting potential to have um you know if you do have three islands

[4:42:13] Voice 10: that are coming up with the same problem in their health check there may be it may be easier for for

[4:42:20] Voice 10: planning staff to streamline those you know those those processes now obviously we're all very

[4:42:26] Voice 10: defensive of our of our lubs but uh there's potential anyways uh trusty bold uh

[4:42:34] Voice 13: yeah i was

[4:42:35] Voice 13: just thinking um in the context of what laura was saying uh i love this way of presenting data it's

[4:42:44] Voice 13: just like you know whatever to me and i was thinking what about the census data um uh to

[4:42:54] Voice 13: to put in population, population growth,

[4:42:57] Voice 13: and I'm thinking lots initially considered

[4:43:01] Voice 13: and lots developed.

[4:43:03] Voice 13: So the sort of percentage developed

[4:43:06] Voice 13: of what was envisaged in the OCP.

[4:43:11] Voice 13: And then the last thing I thought of

[4:43:16] Voice 13: was the number of pages in each OCP.

[4:43:19] Voice 13: I'm just wondering if there's a correlation

[4:43:22] Voice 13: between the number of pages and the population or the area or whatever or is it completely random

[4:43:28] Voice 13: like the saturn has like i don't know 500 pages and the salt spring has a 10 you know how as an

[4:43:37] Voice 13: indication of complexity it might be kind of a difficulty to update i do actually like the

[4:43:44] Voice 13: categorizations of you know items that are in it like shoreline etc and i'm thinking about the fact

[4:43:53] Voice 13: that when you talk about um you know convergence of the ocps i mean maybe not one ocp to rule them

[4:44:02] Voice 13: all but in terms of convergence if you have a template that you begin to kind of understand

[4:44:10] Voice 13: which ones adhere more or less to the template in terms of things that are in there and things

[4:44:16] Voice 13: that aren't so number of pages of each document i would love that thank you right

[4:44:27] Voice 19: um so and i just

[4:44:29] Voice 10: wanted to are there any particular actions you know that i know this is mostly for information

[4:44:33] Voice 10: so we may want to move on to uh the next thing unless anybody has anything else they want to

[4:44:38] Voice 10: to sort of tie into this conversation bestie elliott um

[4:44:43] Voice 6: it's not necessarily an action per se

[4:44:45] Voice 6: but maybe a lens because we can get really technical and say um you know just like the

[4:44:53] Voice 6: governance report we should review you know two every two years and finish them all within five

[4:44:59] Voice 6: years but what we're seeing the reality is that without first nations engagement and without

[4:45:05] Voice 6: without a real relationship being established,

[4:45:10] Voice 6: these OCP reviews just simply don't go forward.

[4:45:13] Voice 6: They get stuck.

[4:45:15] Voice 6: And if you look at Gambier, if you look at Salt Spring,

[4:45:20] Voice 6: you know, and what we're trying to do on Gabriola

[4:45:23] Voice 6: is, you know, foreground the preliminary work.

[4:45:27] Voice 6: So it's taken a year of getting our community ready

[4:45:31] Voice 6: and just beginning to have those conversations

[4:45:34] Voice 6: with, it's the name of First Nation, One Nation, but the complexity for, as we've heard,

[4:45:41] Voice 6: Salt Spring and other LTCs that have many nations within which the LTC is in their

[4:45:48] Voice 6: territory, that's the critical piece, I think, that needs to be established.

[4:45:53] Voice 6: You can't just look at running an OCP through a community process anymore.

[4:45:59] Voice 6: more and what we're seeing sorry pardon me the trend that we're seeing coming back from the

[4:46:08] Voice 6: ministry of municipal affairs with the regional conservation plan the three-year interim plan

[4:46:14] Voice 6: was turned back um an ocp amendment um on south pender was returned from the ministry

[4:46:22] Voice 6: because it didn't have adequate um first nations and gate or it it didn't seem to have adequate

[4:46:29] Voice 6: adequate representation of First Nations perspectives, none of these are going to go

[4:46:34] Voice 6: forward unless the relationships are built first. And so we can have all the great plans in the

[4:46:40] Voice 6: world, we can have the right recipe, but that is the single most important thing before we

[4:46:47] Voice 6: make these plans. So this is great information, but I'm just going to say that's the lens.

[4:46:52] Voice 6: And we need to understand how complex this work is. It's not just starting an OCP review.

[4:47:00] Voice 6: it's so much more than that yeah

[4:47:03] Voice 10: and thank you for for sort of bringing that lens to it because

[4:47:06] Voice 10: i think that's i think it ought to be essential to this this process as well i'm not thirsty

[4:47:13] Voice 10: i

[4:47:14] Trustee Patrick: think that there's two steps and one is you know like i said what's the health of of the of

[4:47:22] Trustee Patrick: the document as it's you know

[4:47:24] Trustee Patrick: as the community is a point in time you know is are the community

[4:47:28] Trustee Patrick: Are the documents working for the health of the community?

[4:47:33] Trustee Patrick: How they're updated is a process question.

[4:47:36] Trustee Patrick: And I think that sort of is a good segue

[4:47:41] Trustee Patrick: into sort of the major planning project funding conversation

[4:47:46] Trustee Patrick: that I asked to be added to the agenda.

[4:47:52] Trustee Patrick: And that's for those of us

[4:47:54] Trustee Patrick: that are on financial planning committee

[4:47:56] Trustee Patrick: or have been on financial planning committee in the past,

[4:47:59] Trustee Patrick: I guess we're all new this term, except for myself and Peter.

[4:48:05] Trustee Patrick: Every year it comes down to LTC projects being the make or break for the budget.

[4:48:12] Trustee Patrick: And they come about by being, you know, sometimes 18 months earlier,

[4:48:20] Trustee Patrick: a business case came to a local trust committee and went, yeah, I think I'll update my OCP or whatever.

[4:48:27] Trustee Patrick: and off it goes and 18 months later it's on the financial planning committee um it never got

[4:48:33] Trustee Patrick: properly scoped the concept of the project didn't get thought out the complexities of the engagement

[4:48:40] Trustee Patrick: process both with the community and first nations weren't even contemplated and so then you end up

[4:48:45] Trustee Patrick: with a you know now you've got a funded project and april 1st comes along and you start thinking

[4:48:50] Trustee Patrick: about all that and a whole year goes by and you didn't spend a dollar of the

[4:48:55] Trustee Patrick: project so it's not working it's what I've come to the conclusion of and we

[4:49:02] Trustee Patrick: need to consider something different for the small minor projects that we we have

[4:49:07] Trustee Patrick: a fund that has some money in it and staff can pull from that when the

[4:49:12] Trustee Patrick: project is ready to move into it and it's it's limited and I think there's an

[4:49:17] Trustee Patrick: opportunity to move to more of a major project fund as well, where we, instead of debating at

[4:49:24] Trustee Patrick: the financial table, is it OCP at Denman or Gabriola or this island or that island, that

[4:49:33] Trustee Patrick: we just debate, you know, that we fund the fund with a fixed amount every year, you know, that

[4:49:39] Trustee Patrick: We put in X gets gets put into the major fund and that we create a better planning process as to how we expend that fund.

[4:49:52] Trustee Patrick: How how does a project get defined? How does it get developed?

[4:49:57] Trustee Patrick: How does it get scoped? And that would become, you know, it could be taken out of the financial planning process wheel and be put more into the development of a good project so that it's, you know, that it gets funded properly.

[4:50:19] Trustee Patrick: And the dollar value is, you know, well known because you had that opportunity to really fund, you know, develop the project properly.

[4:50:29] Trustee Patrick: And so that's what I wanted to raise today.

[4:50:33] Trustee Patrick: This is not something to help this year's budget.

[4:50:35] Trustee Patrick: Let me be clear that that ship has sailed.

[4:50:39] Trustee Patrick: This is more related to sort of the corporate planning process that we're going into and something that we would want to consider.

[4:50:45] Trustee Patrick: Is this something that would be of interest to this group to really try to come up with a way to look at how we fund these major projects differently and a process that's different?

[4:51:02] Trustee Patrick: I can tell you Robert's excited.

[4:51:04] Voice 6: Absolutely.

[4:51:06] Voice 6: This is, sorry, I didn't mean to jump in, but it's so evident to me that you've got the business case and then you get it funded.

[4:51:14] Voice 6: And then it's like April 1st. Okay, what are we going to do? What are those activities that we're going to spend this $18,000 or whatever it is? And that's just not like engagement's engagement, you know, from the population that you have, roughly what that's going to cost.

[4:51:30] Voice 6: um i'm really hoping that the gabriela process i know the regional planning team is taking good

[4:51:36] Voice 6: notes and trying to set up a template of course every community is different but um it's we have

[4:51:44] Voice 6: to schedule this out in a much more coherent fashion so that staff have confidence in and

[4:51:50] Voice 6: in knowing that the plans that they're making are not going to be kiboshed at the council level when

[4:51:57] Voice 6: when it comes to the budget discussions and I'm totally supportive of doing it

[4:52:01] Voice 6: in a, in a more coherent way. It just, it sucks this way,

[4:52:08] Voice 6: but that's okay. We're going to get there. Go corporate plan.

[4:52:16] Trustee Patrick: Yeah. I mean, I've, again,

[4:52:18] Trustee Patrick: going out and looking at different municipalities and how they, they,

[4:52:21] Trustee Patrick: they do it. Most of them do use, you know,

[4:52:25] Trustee Patrick: funds for their, their planning projects that, you know, they're,

[4:52:28] Trustee Patrick: So they accumulate a fund and they draw from that. And what staff bring to the console is usually you want to update your OCP. Here's your options of how you go about it.

[4:52:41] Trustee Patrick: And, you know, sometimes it's the other way around. They want a fixed budget. I have 70,000 I want to spend on this. What are my options to stay within that budget?

[4:52:51] Trustee Patrick: you know so there's two ways you can come at looking at this but it's very much you know

[4:52:58] Trustee Patrick: multiple stages of I want to do this okay and then it gets more and more detailed

[4:53:06] Trustee Patrick: to a work plan that's very detailed and the budget is well aligned at that point

[4:53:15] Voice 10: trustee Boland yeah

[4:53:19] Voice 13: radical thought I'm thinking this is actually a strategic plan and

[4:53:24] Voice 13: And we, you know, I like the idea of having this, these are, this is, to me, the core business that we should be involved in. And we should be better at really laying out what the default that we should be undertaking, even if sometimes we consciously decide not to or to postpone.

[4:53:49] Voice 13: So there should be a sort of a default strategic plan with an implementation strategy and a cost, and we should build a fund for it so that these are not the things that get squeezed when we, you know, go into the budget review.

[4:54:06] Voice 13: review. And now the other thing I was thinking about is we, you know, in the context of the

[4:54:12] Voice 13: budget, it's similar to creating a fund for, you know, information technology and infrastructure

[4:54:20] Voice 13: updates. So these two things to me are this and the information technology fund, a reserve fund.

[4:54:31] Voice 13: And I think they are really important, and we should build those so that they don't get squeezed, that the decisions are made based on the strength of the business case, the strength of the need, rather than, oh, we need to cut some money here and there.

[4:54:53] Voice 10: Trustee Patrick?

[4:54:56] Trustee Patrick: Yeah, it correlates with the strategic plan.

[4:54:59] Trustee Patrick: I feel, again, look at other municipalities.

[4:55:01] Trustee Patrick: I mean, Trust Council would say, yes, updating and keeping our OCPs and land use bylaws is a priority of this organization.

[4:55:09] Trustee Patrick: I'm hoping that that is a strategic direction of Trust Council.

[4:55:13] Trustee Patrick: The idea of a major project fund is that it would need a plan to accompany that fund on how that's expended.

[4:55:20] Trustee Patrick: So that plan is, you know, it fits into the strategic plan.

[4:55:24] Trustee Patrick: It's not replaces it.

[4:55:25] Trustee Patrick: I guess I'd look to Director Cermak of his interest on this.

[4:55:32] Trustee Patrick: Is this something, you know, he's the director.

[4:55:36] Trustee Patrick: What do you think?

[4:55:39] Voice 15: Thanks, Madam Chair.

[4:55:41] Voice 15: I obviously spend a lot of time in this world thinking about these things.

[4:55:46] Voice 15: And I support overall everybody's sort of general idea of where this should go in a

[4:55:52] Voice 15: base project, the criteria by which the Regional Planning Committee creates.

[4:55:57] Voice 15: And vets I think it's more important for you to you know evaluate it's got to fit within strategic plan so maybe what I can do is just paint the picture, the way I see it at the moment, and that is going through a corporate.

[4:56:12] Voice 15: strategic plan process and through that we're creating new operator operational plans for units so, for example, of a planning service operational plan.

[4:56:23] Voice 15: plan and so that plan will have to show how the division I'm in charge of meets the strategic

[4:56:30] Voice 15: plan and the corporate plan and so within that I my experience with other places is that then

[4:56:37] Voice 15: yeah we that our planning services has a hundred thousand five hundred thousand whatever the

[4:56:42] Voice 15: project may be for long-range projects go figure it out and then I would go to this committee

[4:56:48] Voice 15: and we would start working out the process what the criteria is how to spend it how to prioritize

[4:56:53] Voice 15: that and so on and so forth and then we have a regular reporting mechanism of that that excites

[4:56:58] Voice 15: me the process we have now is more excruciating perhaps even for me than it is for you guys because

[4:57:03] Voice 15: i get a puck hand i'm just joking it's probably way worse for you but it's it's very tedious and

[4:57:08] Voice 15: and it's it doesn't we spend more time pushing paper to committees than we do actually evaluating

[4:57:13] Voice 15: the value of the work and getting it done so i'm very excited about this i know that we haven't

[4:57:19] Voice 15: quite we haven't landed there but i also see all the moving pieces so the corporate planning is

[4:57:23] Voice 15: going there i think that this committee and the people in it can influence that process about

[4:57:28] Voice 15: some of the ideas you have as you've talked about today i also see great synergy and opportunity

[4:57:35] Voice 15: with the policy statement project once the policy statement project is complete please

[4:57:40] Voice 15: let's complete that and get it done then we start moving into the ocp amendment process

[4:57:45] Voice 15: and that timing the way i see it right now is we go through the corporate planning process

[4:57:49] Voice 15: We're going through this OCP criteria, health, et cetera, review, and then that's a perfect

[4:57:55] Voice 15: time then to start implementing some of these ideas that you're starting to form and shape.

[4:57:58] Voice 15: So that's a year off or whatever it may be, maybe even two years, and it could be one

[4:58:03] Voice 15: of your great moments that you complete in this term is this new structure and process,

[4:58:09] Voice 15: and then how we go about updating the OCPs systematically to update the OCPs according

[4:58:15] Voice 15: to your priorities that you've established and then the land use bylaws should happen shortly

[4:58:20] Voice 15: thereafter. I have my own thoughts about what's a priority and what should and shouldn't be

[4:58:24] Voice 15: and I think I shared this trustee Patrick and I may have given her ulcer when I said this a year

[4:58:28] Voice 15: ago or a half a year ago and that was it all my evaluations when I went through all these

[4:58:32] Voice 15: spreadsheets quite some time ago it seemed to boil down to population. It really was surprising how

[4:58:37] Voice 15: much the age of things and the amount of issues that have come up come come out seem to be strongly

[4:58:43] Voice 15: strongly correlated to population and population change.

[4:58:46] Voice 15: But that was just my really broad brush I took to things.

[4:58:50] Voice 15: So I found that interesting.

[4:58:52] Voice 15: And Trustee Poland's like, what about us 300, 400 people on Saturna?

[4:58:57] Voice 15: But my point is the opportunity with the governance change to influence that change, to finish

[4:59:03] Voice 15: the policy statement, and then start applying this criteria to the OCP amendment.

[4:59:08] Voice 15: It makes me really excited.

[4:59:09] Voice 15: it gives me structure and purpose and um i'm all for it let's do it yeah

[4:59:16] Voice 10: um i i like being in this

[4:59:19] Voice 10: energy for this discussion now i'm aware that it is uh 301 um so we are getting close i think we

[4:59:26] Voice 10: are closing in on the on on on the last couple of points here but i i wonder and i yeah just before

[4:59:33] Voice 10: i sort of push this too much further but i yeah i want to add my my enthusiasm for this this sort

[4:59:39] Voice 10: of concept of a greater fund i think it could be potentially a great deal more flexible um

[4:59:44] Voice 10: hopefully allows for um you know if there is a project that stalls out uh on one island and

[4:59:50] Voice 10: just just for you know unforeseen circumstances could mean that that additional gas could be

[4:59:56] Voice 10: applied to a project that is really steaming ahead there's this room

[5:00:00] Voice 10: for some flexibility there, I think, hopefully for the planning department as a whole in terms

[5:00:04] Voice 10: of getting projects done. And we might see less projects falter and their budgets, you know,

[5:00:09] Voice 10: return to the surplus. So that could be potentially interesting, if that's what I'm

[5:00:13] Voice 10: understanding correctly. I think that could be a really valuable thing. To that end, would it be

[5:00:19] Voice 10: helpful, Director Cermak, for us to get, and I agree with you in terms of the timing of this,

[5:00:24] Voice 10: you know with the governance governance uh review happening with a policy statement with the

[5:00:30] Voice 10: strategy strategic plan coming together it is you know it feels like good timing to sort of come up

[5:00:37] Voice 10: with or to to introduce the possibility of this this seems like it probably would require some

[5:00:43] Voice 10: some conversations with director mobs uh just in terms of how these things get structured and what

[5:00:49] Voice 10: are you know i think we've got a reasonable amount of freedom but also i don't know all the nuts and

[5:00:53] Voice 10: bolts. Would it be helpful to have a motion to sort of give some direction to staff in terms of

[5:01:01] Voice 10: like sketching out the beginnings of what that might look like or investigating how that might

[5:01:04] Voice 10: be structured? Well,

[5:01:10] Voice 15: to the chair, I might turn that question back on the rest of the committee

[5:01:13] Voice 15: for those of you involved in those questions at the governance committee, the finance committee,

[5:01:18] Voice 15: the executive committee. I can summarize my thoughts. I think those discussions are happening

[5:01:23] Voice 15: organically to some degree but if this committee would like to give a clear hey

[5:01:28] Voice 15: we would like a general fund to you know general fund for long-range projects I

[5:01:36] Voice 15: think that would be a great source of clarity to forward so that would

[5:01:41] Voice 15: certainly help I think the secondary thing that maybe this committee could do

[5:01:45] Voice 15: and I'm conscious of the time too is I've heard a lot of discussion about

[5:01:49] Voice 15: about criteria. And I think some homework would be required by this committee to take away what

[5:01:55] Voice 15: criteria would you like to incorporate into that so you can have a more robust discussion when it

[5:01:59] Voice 15: comes back to this table. You could ask staff to do it, but really, I think this is your thinking

[5:02:04] Voice 15: that needs to go into that. Yes. No, and

[5:02:06] Voice 10: I think I would agree. I think it's really valuable for

[5:02:08] Voice 10: trustees to be involved in that criteria setting concept. And it is homework, but we're the people

[5:02:15] Voice 10: who you know theoretically know best about what our communities are are up against um i would love

[5:02:21] Voice 10: to have some clarity inter i think i would love to be able to give staff clarity sorry uh trustee

[5:02:26] Voice 10: bold go ahead

[5:02:27] Voice 13: sorry i was just going to say should the uh request to um you know describe how it

[5:02:34] Voice 13: could be funded be sent to the financial planning committee um because i think that i think that

[5:02:43] Voice 13: would be useful because i think you know we're looking at um guidelines criteria

[5:02:50] Voice 13: to the business blah blah blah so i mean this this it would have to come back to the financial

[5:02:57] Voice 13: planning committee so maybe go direct to them first just a suggestion but if it doesn't make

[5:03:03] Voice 13: sense feel free to tell me uh

[5:03:10] Voice 10: trustee patrick oh

[5:03:11] Trustee Patrick: i'm sorry sir

[5:03:12] Voice 10: i see you want to speak as well but

[5:03:16] Trustee Patrick: I was just going to say, I don't think we have to go to FPC yet.

[5:03:19] Trustee Patrick: I think we need to flush out how this could work better along with planning

[5:03:23] Trustee Patrick: staff.

[5:03:25] Trustee Patrick: And because it's not this year's budget that we're going to affect it's next

[5:03:29] Trustee Patrick: year or potentially next year's that we've introduced this.

[5:03:33] Trustee Patrick: So I think if this is an idea,

[5:03:36] Trustee Patrick: we can either talk about it more on the next agenda.

[5:03:38] Trustee Patrick: And I like having homework on the criteria. I think two can,

[5:03:41] Trustee Patrick: I think the two should sort of travel together if we start thinking of

[5:03:45] Trustee Patrick: how we can do this, you know, differently.

[5:03:50] Voice 10: Yeah, and I think I would agree with you there, Trustee Patrick.

[5:03:54] Voice 10: I think us getting a clear, us from within the planning side of things, us having a clear idea of what our idea is, is better than batting it over to FBC too soon.

[5:04:08] Voice 10: and I you know I'd love I'd love yeah so I I think I would love to see a motion that sort of

[5:04:15] Voice 10: um gives uh Stefan some some guidance on how we want to see this idea come forward and that could

[5:04:22] Voice 10: be sending it forward to us at our next our next meeting uh to explore further or to and then

[5:04:29] Voice 10: decide do we want to pass this on to trust council or whoever else

[5:04:32] Voice 13: next meeting would be fine but I

[5:04:35] Voice 13: I just have a quick question, and it doesn't have to be answered here.

[5:04:39] Voice 13: So the trust policy statement, will there be a requirement that every OCP is updated

[5:04:48] Voice 13: and aligned with that new trust policy statement, and will there be a time frame in which that

[5:04:55] Voice 13: should happen?

[5:04:57] Voice 15: I'm so glad you asked that, Trustee Boland.

[5:04:59] Voice 15: I've been waiting for that question.

[5:05:01] Voice 15: I feel like it's one of those anticipated questions I wasn't sure we were going to get

[5:05:05] Voice 15: to.

[5:05:05] Voice 15: The answer immediately is no.

[5:05:08] Voice 15: There's no requirement to have to update an OCP.

[5:05:11] Voice 15: However, the reason I was excited that you asked this question is, as acknowledged, First Nations, there's no going back in this.

[5:05:20] Voice 15: First Nations will have a say in how we engage and what happens and the whole process, right?

[5:05:25] Voice 15: Nothing's getting through the ministry without First Nations at least full engagement.

[5:05:30] Voice 15: I don't want to say consent because that's very specific.

[5:05:33] Voice 15: This is the opportunity to get funding.

[5:05:35] Voice 15: This is the opportunity to create a new process. And if the policy statement gets through, I think, Trustee Boland, I think this is our opportunity to go to the province and say, we're getting some experience right now with our using the First Nations engagement funding that they've given us.

[5:05:51] Voice 15: they've been very generous and i think the policy statements can be revealing about that process and

[5:05:57] Voice 15: then to implement those changes in the policy statement i think as a source of grant funding

[5:06:02] Voice 15: and i think we could create a i dare say a master program i don't get too ambitious but that would

[5:06:08] Voice 15: be my hope is that we could go to the province and say let's do this let's update all our ocps

[5:06:13] Voice 15: let's get some streamlined and i've been involved in that process ever so briefly in the cvrd and

[5:06:18] Voice 15: And it's a big body of work.

[5:06:20] Voice 15: It takes more effort than probably it should.

[5:06:23] Voice 15: But I think that's the opportunity.

[5:06:25] Voice 15: And I think there's funding available.

[5:06:26] Voice 15: I think there's direction available.

[5:06:28] Voice 15: And I would really look forward to that.

[5:06:31] Voice 15: So I think I

[5:06:32] Voice 13: went on a tangent.

[5:06:33] Voice 13: Ideally, you would get enough funding to do it fairly fast,

[5:06:40] Voice 13: but in a reasonable time frame,

[5:06:42] Voice 13: but to do it all across all fronts, not sequentially.

[5:06:46] Voice 13: So you end up with, you know, things changing faster than you can adopt them.

[5:06:51] Voice 13: So you would end up with the opportunity to converge and align and, you know, learn from one and apply it to the next.

[5:07:01] Voice 13: So, yeah, I would see that as like we get that protocol and that agreement letter out again, Stefan, and we make them sign it this time.

[5:07:11] Voice 15: Sure. And I always I think the best lesson I ever learned when I was, believe it or not,

[5:07:16] Voice 15: i was doing um consulting before i did this job and it was you get it can do it good fast

[5:07:24] Voice 15: or cheap you only get two of those right you don't get all three and so i would love i mean number

[5:07:30] Voice 15: one priority in my world is do it well we're always going to come to you with doing it well

[5:07:34] Voice 15: so then you only got two other options is it going to be fast or cheap and i'd love to do good and

[5:07:40] Voice 15: fast and so that ain't going to be cheap which means we need the funding which is i think the

[5:07:45] Voice 15: opportunity that we have before us but we'll see that's certainly where you know it's like steering

[5:07:50] Voice 15: the titanic with a teaspoon we're uh we're doing what we can to steer it in that direction

[5:07:56] Voice 15: you can tell i'm

[5:07:57] Voice 15: getting tired with my animal what's that you

[5:08:00] Voice 10: can see trustee elliott grinning

[5:08:01] Voice 10: at the sailing analogy instead um all right um so being cognizant of time do we want to

[5:08:11] Voice 10: um trustee patrick do you want to put anything forward to sort of codify this and to another

[5:08:17] Voice 10: to another meeting um

[5:08:18] Trustee Patrick: why don't we do it through general consent that we'll put this on a future

[5:08:22] Trustee Patrick: agenda and that we all agree to do some homework on what criteria of assessing healthy land ocps

[5:08:31] Trustee Patrick: and lubs could or should be how does that sound okay yeah

[5:08:38] Voice 10: uh and i would

[5:08:40] Voice 10: say major project fund

[5:08:41] Voice 10: it would be what uh i think

[5:08:45] Trustee Patrick: we just keep dragging that conversation along with this one

[5:08:49] Trustee Patrick: how do we do things better

[5:08:54] Trustee Patrick: how do we make stefan's life easier not

[5:09:00] Voice 15: possible and

[5:09:01] Trustee Patrick: how do we end up with make our documents more

[5:09:03] Trustee Patrick: relevant and and up to date so i think we all get happy i'm

[5:09:09] Voice 10: pretty sure it's by defining things in

[5:09:10] Voice 10: broadest possible terms always i think that makes stephan's life super great

[5:09:17] Trustee Patrick: and rob i would just call you

[5:09:19] Voice 15: after this sam

[5:09:19] Trustee Patrick: and uh trustees will uh bring ideas for uh criteria

[5:09:25] Trustee Patrick: to assess the health of ocps and and uh land use bylaws we want to make sure that's recorded that

[5:09:32] Trustee Patrick: we were asked all

[5:09:35] Voice 10: right so yeah i'm gonna hand back sharing to to uh trustee patrick if they

[5:09:42] Voice 10: they are willing, but I think we're getting pretty close.

[5:09:44] Voice 10: All

[5:09:44] Trustee Patrick: right, round of applause to Trustee Brokbeck

[5:09:47] Trustee Patrick: and I'd like to do more tag teaming in the future

[5:09:50] Trustee Patrick: because you did an excellent job.

[5:09:52] Trustee Patrick: Okay, we want to wrap up with our last item here,

[5:09:55] Trustee Patrick: which is the work program top priorities.

[5:09:57] Trustee Patrick: What's in this document is like drastically out of date.

[5:10:01] Trustee Patrick: This is our job to report to Trust Council

[5:10:03] Trustee Patrick: what I think our priorities are.

[5:10:05] Trustee Patrick: I think as of today, I heard the bylaw enforcement policy.

[5:10:09] Trustee Patrick: I don't know, review and update, policies and procedures.

[5:10:16] Trustee Patrick: The freshwater strategic plan or implementation

[5:10:22] Trustee Patrick: and the housing, strengthening housing affordability

[5:10:25] Trustee Patrick: throughout the islands, I think that stays there.

[5:10:32] Voice 15: Rob, maybe page 117 might help.

[5:10:36] Voice 15: Perhaps I don't, Trustee Patrick, sorry, I'm interrupting.

[5:10:40] Voice 15: But, you know, you have the corresponding report

[5:10:42] Voice 15: about changing this, this.

[5:10:45] Voice 15: your top priorities list and in that

[5:10:49] Voice 15: I think you're speaking to the bullets at the bottom of page 117

[5:10:54] Voice 15: which is talking about sort of reshaping your

[5:10:57] Voice 15: top priorities to say retain, strengthen affordable housing. I think you can see that

[5:11:01] Voice 15: at the bottom of the page bullet and then either retain, protect

[5:11:05] Voice 15: quality and quantity of freshwater resources or add

[5:11:09] Voice 15: shoreline marine planning. And then on the next page, page 118, we have

[5:11:13] Voice 15: add bylaw enforcement review um and then of course the final bullet which says or other change change

[5:11:19] Voice 15: things but just just so you know that's might help you in this discussion sort of staff have

[5:11:24] Voice 15: summarized today's discussion there does that help or did i just really i

[5:11:29] Voice 7: think that helps

[5:11:31] Voice 7: trustee boland did you have something i

[5:11:36] Voice 13: was just wondering you know the discussion we had

[5:11:38] Voice 13: about um you know the work to to plan a better these projects do you think that an item that

[5:11:48] Voice 13: would be um work that supports the corporate planning process the implementation that that

[5:11:56] Voice 13: could be a work program item and this is one of them that what you're proposing to discuss at the

[5:12:01] Voice 13: next meeting because i think right through all the committees we should be considering how we

[5:12:09] Voice 13: prepare for the corporate planning process how we you know do a better job and this is a really good

[5:12:17] Voice 13: example i

[5:12:19] Trustee Patrick: don't disagree either but i think it's too early to be specific but i was wondering if

[5:12:22] Trustee Patrick: we could maybe if we said added maintaining ocps and land use bylaws as

[5:12:29] Voice 13: a key as a key strategy

[5:12:31] Voice 13: achieve as a priority

[5:12:32] Trustee Patrick: action because i think that was one of the comments isn't that our core work

[5:12:37] Trustee Patrick: at the islands trust yeah

[5:12:39] Voice 13: i mean it's almost like because it's our core work it's kind of put on the

[5:12:45] Voice 13: back burner as in yeah of course we're doing that let's take

[5:12:48] Voice 13: all these other fun things that we

[5:12:51] Voice 13: could be doing as well whereas that should be front and central and then what else can we do

[5:12:57] Voice 13: with the resources we have but yeah i

[5:13:00] Voice 13: would like to see that reflected in the list how do other

[5:13:05] Trustee Patrick: people feel that means four but that we're not really working on that one we're kind of

[5:13:09] Trustee Patrick: back murdering it at the moment i

[5:13:11] Voice 6: don't agree um the corporate planning process is a framework

[5:13:16] Voice 6: it is not a project of this committee we we didn't

[5:13:20] Trustee Patrick: we didn't suggest adding that we said

[5:13:22] Trustee Patrick: adding an item that says maintaining ocps and land use bylaws not

[5:13:27] Voice 13: this is a work plan i'm not

[5:13:30] Voice 13: suggesting that it becomes a project it's more like what do we do to contribute to that and i

[5:13:38] Voice 13: thought the discussion we had about how we um prepare for those major projects was a good

[5:13:44] Voice 13: example but what laura suggested is equally good which is to make sure that updating lubs and ocps

[5:13:52] Voice 13: is there as a key priority for us

[5:13:55] Voice 6: so i'm sorry i'll put my hand back up all right

[5:13:59] Voice 6: i think it it does a dessert okay so that's a different tactic what i was going to speak to

[5:14:06] Voice 6: was strengthening housing affordability throughout the trust area is not really what we're doing i

[5:14:13] Voice 6: I think maintaining the, you know, updating OCPs and integrating the suitability analysis

[5:14:31] Voice 6: for housing, like housing affordability is such a, it's a red herring and it takes us

[5:14:39] Voice 6: off track.

[5:14:40] Voice 6: It's about suitable housing for the Gulf Islands.

[5:14:45] Voice 6: And I don't want to change our massive priority list, but housing in suitable places and forms is a better fit, I think, for the mandate than housing affordability.

[5:14:58] Voice 6: That is just too narrow.

[5:15:00] Voice 6: So that would be my first suggestion.

[5:15:06] Voice 6: And I think, like, implementing the housing strategy action plan, that covers it.

[5:15:15] Voice 6: um protect quality and quantity of freshwater resources by implementing the freshwater

[5:15:24] Voice 6: sustainability plan would be number two and adding bylaw enforcement would be number three and those

[5:15:32] Voice 6: that's three that's about all we can focus on that would be my top three recommendations um

[5:15:38] Voice 6: protect and preserve marine ecosystems i that's important but it's probably going to come

[5:15:44] Voice 6: in a year or so no

[5:15:50] Trustee Patrick: i think you you are correct now that the housing strategy i think we could

[5:15:54] Trustee Patrick: say just implementing the housing so whatever the whatever the proper title is implementing that

[5:16:00] Trustee Patrick: the proper title for the housing strategy

[5:16:04] Voice 6: strategy action plan yeah because that that gives us a plan

[5:16:08] Voice 6: we're we're and included in that is strengthening housing affordability but i think those two are

[5:16:15] Voice 6: kind of reversed there's a larger strategy and underneath that is

[5:16:19] Voice 6: opportunities strengthen housing affordability and

[5:16:23] Trustee Patrick: then implementing the

[5:16:24] Trustee Patrick: fresh water and

[5:16:25] Voice 6: implementing yeah the fresh water sustainability strategy and

[5:16:34] Voice 6: then

[5:16:35] Trustee Patrick: adding by law enforcement so

[5:16:37] Voice 6: adding by law enforcement those would be my

[5:16:39] Voice 6: three how

[5:16:41] Trustee Patrick: do people feel about that it's always great at the end of the day when

[5:16:44] Trustee Patrick: everyone's exhausted yeah yeah yeah i agree let's get over with this

[5:16:47] Voice 6: that's when i save my energy

[5:16:49] Voice 6: i've realized this is like save it for the end of the time and everyone just has to agree with

[5:16:54] Voice 6: you because they want the extra

[5:16:55] Trustee Patrick: cup of coffee paid off all right the inner secrets of the

[5:17:01] Trustee Patrick: executive committee any any uh so i guess we we've got the three we have rob are implementing

[5:17:12] Trustee Patrick: implementing the housing action plan so you can just cut off the refined strengthening to just

[5:17:18] Trustee Patrick: implement there you go uh and then we have implementing the fresh water strategy and we're

[5:17:24] Trustee Patrick: holding off on maintaining the ocps at this time that's a ongoing conversation we'll commit to

[5:17:30] Trustee Patrick: ourselves we don't have to scare anybody yet what we're doing all right in front of you are three

[5:17:40] Trustee Patrick: three things as our top priority action. How do people feel? Thumbs up? Thumbs sideways?

[5:17:47] Trustee Patrick: Thumbs tired? Thumbs up?

[5:17:51] Voice 15: Just interject just so you

[5:17:52] Voice 15: know what's going to happen. As per your resolution, I will

[5:17:56] Voice 15: update your top priorities and then anything that's not on the top priorities, I'll push

[5:18:01] Voice 15: it onto your future projects list. And for clarity, as we're talking about many other

[5:18:06] Voice 15: things that these are your top priorities, doesn't mean we're going to be doing little,

[5:18:10] Voice 15: little we can't do little things in between here and there and stuff like that as you know we're

[5:18:13] Voice 15: we're more nimble than that

[5:18:15] Trustee Patrick: yep and we're looking trust council to concur that this is what they

[5:18:19] Trustee Patrick: expect we're working on is what the whole point of this is that

[5:18:22] Voice 13: march um i don't really agree with

[5:18:27] Voice 13: the second one because what we have agreed at the moment is that we will create an implementation

[5:18:32] Voice 13: plan just as we did with the housing strategy we're now doing the implementation but we don't

[5:18:39] Voice 13: have an implementation plan yet we've asked for it to be created so i'd rather that was reworded

[5:18:46] Voice 13: to reflect that i

[5:18:50] Trustee Patrick: think we can catch that in the notes i mean i think that the fact is the plan

[5:18:53] Trustee Patrick: exists it's sort of like the housing strategic plan um but we can put the major task is you know

[5:19:01] Trustee Patrick: creating that detailed plan the motion that we just passed today would sit under that i believe

[5:19:05] Trustee Patrick: is that how that would go uh director Cermak like the motion

[5:19:11] Voice 15: that's right I would

[5:19:12] Voice 15: I would report I

[5:19:14] Voice 15: don't know if I I mean I can put that in certainly in your in your table there if you'd like right

[5:19:19] Voice 15: it'll certainly go forward in my quarterly report it would say that RPC made these top priorities

[5:19:25] Voice 15: what does that mean uh for the housing strategic action plan it means these quarterly clear

[5:19:31] Voice 15: deliverables are this our next steps are very well understood for implementing the freshwater

[5:19:35] Voice 15: water sustainability strategy it means drafting an implementation plan

[5:19:39] Voice 2: and agreeing it yes right

[5:19:41] Voice 15: before

[5:19:42] Voice 2: we implement yeah and

[5:19:45] Voice 15: same thing with violent enforcement i would spell out that it

[5:19:47] Voice 15: is about as you as per the resolutions you made today do

[5:19:51] Trustee Patrick: we need a motion on this to make this

[5:19:53] Trustee Patrick: our three top priorities or can we just do it through general consent i'll look to you

[5:19:57] Trustee Patrick: director sir mac

[5:19:58] Voice 15: it's always better to have a resolution just say you know resolution that

[5:20:02] Voice 15: the top three priorities are as listed in the as captured or whatever who

[5:20:07] Trustee Patrick: would like to make that

[5:20:08] Trustee Patrick: resolution i

[5:20:09] Voice 6: move that the regional planning committee amend its work program to identify

[5:20:13] Voice 6: the following top three priorities implementing the housing strategy action plan implementing the

[5:20:20] Voice 6: fresh water sustainability strategy and by-law enforcement review all

[5:20:26] Trustee Patrick: right is there a second

[5:20:27] Trustee Patrick: Seconded by Trustee Borthwick.

[5:20:29] Trustee Patrick: Any discussion?

[5:20:33] Trustee Patrick: If not, we'll call the vote then.

[5:20:35] Trustee Patrick: All those in favor?

[5:20:40] Trustee Patrick: All right, lower your hands.

[5:20:42] Trustee Patrick: Any opposed?

[5:20:45] Trustee Patrick: See, it's good to do those things

[5:20:46] Trustee Patrick: when you're exhausted and tired.

[5:20:48] Trustee Patrick: Congratulations.

[5:20:50] Trustee Patrick: I think we've reached the end of our agenda.

[5:20:53] Trustee Patrick: Our next meeting is May 24th, 10 a.m.

[5:20:57] Trustee Patrick: Seems like a long time away,

[5:20:59] Trustee Patrick: or I think we said we might have a special meeting

[5:21:01] Trustee Patrick: in between here and there,

[5:21:02] Trustee Patrick: there just to talk about annex one of the governance report and get that done um otherwise

[5:21:08] Trustee Patrick: that's it if there's no further business we can adjourn well

[5:21:18] Voice 6: done chairs co-chairs thank you sam

[5:21:22] Trustee Patrick: thank

[5:21:22] Voice 13: you both and uh yeah thanks to staff as well we're making it run smoothly if this was a

[5:21:31] Voice 13: a pleasant uh experience i was at the saturn ltc yesterday with a very ropey wi-fi connection

[5:21:39] Voice 13: to kind of interpolate between fractured sentences and hope you were getting it right

[5:21:47] Voice 13: okay all right

[5:21:49] Voice 6: thanks to rob you did great cat uh capturing everything thank you so much yes

[5:21:53] Voice 6: thanks i

[5:21:53] Voice 15: appreciate it my pleasure

[5:21:54] Voice 15: everybody thanks anthony and the rest of the team that

[5:21:57] Voice 15: better hanging in there now

[5:22:00] Trustee Patrick: that there's a big cloud over the house all right bye everyone