Islands Trust Executive Committee regular meeting, February 28, 2024

[0:00:00] Voice 7: live streaming and recording.

[0:00:04] Trustee Luckham: Excellent. Good morning, everyone. Welcome to the Executive

[0:00:08] Trustee Luckham: Committee of February the 28th, our pre-council Executive Committee meeting, quite a full

[0:00:16] Trustee Luckham: agenda, I think at 675 pages. So we've got a lot of work ahead of us today, so we'll want to be

[0:00:25] Trustee Luckham: be succinct. My name is Peter Luckham. I am chair. I'm elected on Thetis Island in the territory of

[0:00:34] Trustee Luckham: the Penelakut and Laksan Nation. It's an interesting February here, a little cold,

[0:00:42] Trustee Luckham: quite a few mornings, glories of snow, but it's a pleasure and privilege and honor to be able to

[0:00:51] Trustee Luckham: live in this part of the world that is Coast Salish territory, the home of the nations since

[0:00:59] Trustee Luckham: time immemorial. There are certainly, there's lots of history, there's lots of good things to learn,

[0:01:07] Trustee Luckham: there's also dealing with and reconciling the past, over 200 years of history, of which there

[0:01:15] Trustee Luckham: there is also pain and grief and injustice.

[0:01:17] Trustee Luckham: And in our work, we want to do the best we can

[0:01:21] Trustee Luckham: to move towards reconciling those facts.

[0:01:26] Trustee Luckham: With that said, I'll just go around

[0:01:29] Trustee Luckham: and introduce my colleagues here on Executive Committee.

[0:01:32] Trustee Luckham: And I'm just going to use my screen.

[0:01:34] Trustee Luckham: I'm going to start with Trustee Peterson.

[0:01:38] Voice 3: Good morning, Tim Peterson,

[0:01:39] Voice 3: elected on Huayatay-Lasquite Island

[0:01:41] Voice 3: in the territory of many Coast Salish peoples

[0:01:44] Voice 3: and the Treaty Territory of the Tla'aman Nation.

[0:01:50] Voice 13: All right.

[0:01:51] Voice 13: So the next person I see is David Maude.

[0:01:55] Trustee Maude: Good morning, Chair.

[0:01:56] Trustee Maude: I think we've lost Trustee Elliott, unfortunately.

[0:02:00] Trustee Maude: But anyhow, greetings from not-so-sunny Main Island today.

[0:02:06] Trustee Maude: We got quite a rainfall last night,

[0:02:08] Trustee Maude: and I trust that everybody's rain catchment containers are full.

[0:02:12] Trustee Maude: But welcome from the traditional home of the WSANIC people.

[0:02:16] Trustee Maude: and the bright and cheery islands of the South.

[0:02:21] Trustee Luckham: All right. Very good. Thank you for that

[0:02:23] Trustee Luckham: message. So let's hope that Toby Elliott, trustee elected on Gabriela Island and vice chair,

[0:02:33] Trustee Luckham: will be able to join us without too much delay. So let us go around the room with our staff

[0:02:40] Trustee Luckham: attending and joining us and supporting us today. And many thanks to all of you.

[0:02:45] Trustee Luckham: CAO Ross Hotson-Pillar.

[0:02:47] Voice 16: Good morning, Chair Locke. I'm on the Executive Committee. Great to be with you. I'm working

[0:02:51] Voice 16: today in the Victoria office in Lekwungen Speaking Territory.

[0:02:58] Trustee Luckham: Great. And Director Stephan Cermak.

[0:03:03] Voice 4: Good morning, everybody. It's a pleasure to be here today. I'm coming to you from

[0:03:07] Voice 4: Salisbury Island, specifically in the Fulbert Harbour area, and it's the home of many Coast

[0:03:13] Voice 4: First Nations.

[0:03:14] Voice 13: Thank you. Director Frater.

[0:03:19] Voice 8: Good morning, everyone. I'm joining you from the

[0:03:23] Voice 8: territory of the Wasanich peoples.

[0:03:26] Voice 13: Excellent. Thank you. Director Mobs. Good morning, Executive

[0:03:31] Voice 9: Committee. Julie Mobs, Director of Administrative Services, joining the meeting today from, also

[0:03:37] Voice 9: from Victoria, home of the Luguancan Speaking Peoples.

[0:03:40] Trustee Luckham: Excellent. And then I see Warren Dingman

[0:03:43] Trustee Luckham: with us this morning. Good morning.

[0:03:46] Voice 1: Good morning, Chair. Good morning, Executive Committee.

[0:03:50] Trustee Luckham: And keeping my screen straight here, Robert Barlow assisting us with our technology in minutes today. Thank you, Robert.

[0:03:57] Trustee Luckham: And Tyler Brown

[0:03:59] Voice 13: joining us here, I see on the screen as well. Good morning, sir.

[0:04:04] Voice 1: Good morning, Chair and trustees. Tyler Brown, a new employee three weeks in for the Senior Policy Advisor and calling you from the Sanemo Territory, beautiful Gabriel Island.

[0:04:15] Voice 1: island

[0:04:15] Trustee Luckham: excellent thank you and now i oh there we are toby elliott you've managed to rejoin us so

[0:04:21] Trustee Luckham: good morning toby gabriela yes

[0:04:24] Voice 12: good morning everyone apologies my internet was spotty but

[0:04:28] Voice 12: i've moved to a new location i'm joining you from gabriela islands the name of first nation

[0:04:32] Voice 12: territory excellent

[0:04:34] Trustee Luckham: thank you all right so i think that does our introductions here this morning

[0:04:38] Trustee Luckham: we have an agenda before us and there's one piece of late correspondence that came in

[0:04:50] Trustee Luckham: see that right in front of me at this instant here I think you all saw it I'm just going to

[0:04:56] Trustee Luckham: try and pull that up here so I can reference it yeah so we have one piece of late correspondence

[0:05:01] Trustee Luckham: correspondence from a letter from Tollefson Law regarding Bylaw 537. And we also have a speaker

[0:05:10] Trustee Luckham: joining us at the public comment period, Maxine Leichter. And we're going to schedule that

[0:05:16] Trustee Luckham: following the adoption of the minutes at Section 4, so not too long in. Hopefully,

[0:05:23] Trustee Luckham: we have her online, Robert. And otherwise, we'll continue here. So is there any other

[0:05:30] Trustee Luckham: Other additions or deletions from the agenda?

[0:05:33] Trustee Luckham: I'm going to have to change mice.

[0:05:35] Trustee Luckham: This thing doesn't seem to want to run around very much.

[0:05:38] Trustee Luckham: Toby, Elliot, you have something new for me?

[0:05:41] Voice 12: There's one more late item, which had been requested, I believe, at our Gabriela Local Trust Committee.

[0:05:47] Voice 12: It was just sent in, so Chadwick, a briefing on a water balance memo that we'd requested as sort of part of our financial planning discussion.

[0:05:58] Voice 12: So, I don't know if we can consider it as a late item today.

[0:06:04] Trustee Luckham: Well,

[0:06:04] Voice 12: I think that's

[0:06:05] Trustee Luckham: intended for council, right?

[0:06:09] Trustee Luckham: Yeah, but

[0:06:09] Voice 6: the executive committee hasn't seen it.

[0:06:12] Voice 6: Yeah.

[0:06:13] Trustee Luckham: Yeah.

[0:06:13] Trustee Luckham: So, when are we going to see it?

[0:06:17] Trustee Luckham: Is it in our email?

[0:06:18] Voice 12: No, yeah, just 9-15, it just came in, just squeaking in.

[0:06:22] Voice 12: So, I don't think anyone else has maybe had a chance to look at it.

[0:06:26] Voice 12: But yeah, this is this is part of what would it was a request from November to fill out the water balance methodology business case for Gabriel as OCP review.

[0:06:40] Voice 12: So it's just to be considered and folded into the business cases for Trust Council's consideration.

[0:06:49] Trustee Luckham: All right. So perhaps there'll be an opportunity for those of us to review that.

[0:06:56] Trustee Luckham: that. I'm going to consider that part of Section 7.3, 7.3.5.4.1, because it's additional information

[0:07:09] Trustee Luckham: for business cases already in there. Are there any concerns or objections from staff with respect

[0:07:16] Trustee Luckham: to that? Obviously, none of us have seen it. Yeah. So let's try and look at that perhaps over a break

[0:07:24] Trustee Luckham: um and um and then we can be comfortable with including that in 7.3.5.4.1 um with those business

[0:07:33] Trustee Luckham: cases does that sound appropriate uh vice chair elliott okay thank you then so i won't amend the

[0:07:41] Trustee Luckham: agenda to that item um quick quick question yes is

[0:07:46] Voice 3: is that coming to all the vice chairs because

[0:07:49] Voice 3: i don't see it in my inbox i

[0:07:51] Trustee Luckham: have no idea i i actually i do see it in my inbox it just came in

[0:07:56] Trustee Luckham: so let's just um uh yeah i'll

[0:08:03] Voice 12: i'll forward it to you tim yeah

[0:08:05] Trustee Luckham: yeah okay great well let's maybe

[0:08:09] Trustee Luckham: just ask staff to make sure that we're all included in fact the recipient list should say

[0:08:14] Trustee Luckham: that i just don't like seeing my email box filling up with this duplicate stuff because it makes it

[0:08:20] Trustee Luckham: confusing um so yeah no that this has not been sent to executive committee um and that it's only

[0:08:31] Trustee Luckham: been sent to uh the local trust committee robert barlow and stefan sermac so um there we go um

[0:08:40] Trustee Luckham: that's just forwarded executive yeah thank you all right um okay so i'm going to continue on that

[0:08:54] Trustee Luckham: premise that we're all going to have had a chance to glance at that although that

[0:08:58] Trustee Luckham: may be more difficult than it seems um so is there anything else no then i'm going to adopt

[0:09:09] Trustee Luckham: the agenda as amended and uh move on so um thank you for all of this adoption of minutes draft

[0:09:18] Trustee Luckham: executive committee meeting minutes of january the 17th um are there any changes to those from

[0:09:24] Trustee Luckham: anybody all right then i'm going to adopt the meeting minutes of january the 17th as presented

[0:09:33] Trustee Luckham: by general consent thank you the next item uh direct draft executive committee minutes of

[0:09:39] Trustee Luckham: january the 31st pending so we'll see those at our next meeting and uh at this point we'll continue

[0:09:47] Trustee Luckham: on to uh public comment period which i think we said we were going to do here and um robert barlow

[0:09:53] Trustee Luckham: I do believe you have somebody in the queue there, and perhaps you could advance them to the speaker to speak.

[0:10:02] Voice 7: Yes, Chair.

[0:10:03] Voice 7: There are two people, an attendee, Maxine Lecter and Ronald Wright, and they both have the opportunity to raise their hands.

[0:10:12] Voice 7: Or would you like me to promote one into a panelist right now?

[0:10:15] Voice 7: Well,

[0:10:16] Trustee Luckham: let's just make a remark here to ask panelists or those speakers in the public

[0:10:23] Trustee Luckham: comment period to be respectful of staff, of those that are watching and listening,

[0:10:31] Trustee Luckham: and direct your comments to the issues and not individuals.

[0:10:37] Trustee Luckham: And thank you for joining today.

[0:10:40] Trustee Luckham: So let's promote Maxine Leixer as she had contacted us in advance about speaking today.

[0:10:44] Trustee Luckham: and we'll see if the other member wishes to speak as well and i just say two minutes is sort of the

[0:10:52] Trustee Luckham: typical uh thing so if you could manage your time accordingly uh to be succinct um with the time

[0:10:58] Trustee Luckham: available to us today

[0:11:00] Voice 7: maxine is now a panelist and we should can

[0:11:04] Voice 10: you hear me can

[0:11:05] Trustee Luckham: you hear me

[0:11:06] Voice 10: you

[0:11:06] Voice 7: can

[0:11:08] Voice 10: hear me yes

[0:11:09] Trustee Luckham: okay

[0:11:10] Voice 10: all right so as you said i'm maxi leichter and i'm speaking on behalf of

[0:11:15] Voice 10: Keep Salt Spring Sustainable, which is a group of Salt Spring Island residents formed to uphold the

[0:11:21] Voice 10: island's environmental sustainability and rural character as protected by our OCP and the mandate

[0:11:29] Voice 10: of the island's trust. I'm going to provide some updated numbers of densities to those submitted

[0:11:35] Voice 10: in the delegation, so let me know later on if you want those in writing. So on January 22nd,

[0:11:43] Voice 10: Am I speaking loud enough? I'm just checking. Yeah, you're just fine, Maxine. I

[0:11:50] Voice 10: want you to

[0:11:50] Trustee Luckham: be cognizant of the time that you have available.

[0:11:53] Voice 10: I'll be quick as I can. The Salt Spring Island

[0:11:56] Voice 10: LTC gave three readings to draft bylaw 537, which is before you today. This bylaw would allow

[0:12:04] Voice 10: approximately 300 properties previously allowed to have suites to now have either a cottage or

[0:12:10] Voice 10: or a suite. And we want to share our concerns about the bylaw and the process which brought

[0:12:16] Voice 10: it to you. And we are specifically requesting that you refrain from approving this bylaw today

[0:12:22] Voice 10: and instead send it back to the Salt Spring LTC to conduct proper consultation with the public

[0:12:29] Voice 10: and First Nations. So I heard that you have our updated letter from the lawyer, so that's good.

[0:12:35] Voice 10: Good. I'm going to go through the reasons why we're objecting to this bylaw.

[0:12:39] Voice 10: First of all, there were inadequate reasons for not holding a public meeting.

[0:12:45] Voice 10: The staff report of December 14th claimed that a public hearing was prohibited by Provincial Bill 44

[0:12:53] Voice 10: and that the local government allowed dispensing with the public hearing for a bylaw consistent with the OCP.

[0:13:01] Voice 10: But we believe that this application of Bill 44 is mistaken. In this instance, Housing Minister Ravi Kulhon made it clear in his letter to the LTC on January 8th, which we submitted to you, that these provisions of Bill 44 do not apply within the Islands Trust area because they are inconsistent with the trust mandate.

[0:13:23] Voice 10: mandate. Second, the only basis for bylaw 537 being deemed consistent with our OCP is that the

[0:13:32] Voice 10: Salt Spring trustees and staff keep saying it is, but they haven't given any legal analysis to

[0:13:38] Voice 10: support this claim. They said the same about this bylaws earlier version, which was bylaw 530.

[0:13:47] Voice 10: And I'm going to read to you the sections of the OCP with which that is not consistent.

[0:13:54] Voice 10: Zoning changes should be avoided if they would likely result in a larger island population than

[0:13:59] Voice 10: is expected under the development potential zoned in 2008. Exceptions to this policy are to be few

[0:14:08] Voice 10: and minor and only to achieve affordable housing and other objectives of this plan.

[0:14:15] Voice 10: I emphasize the and there uh also under uh running

[0:14:21] Trustee Luckham: a little overtime here now already

[0:14:24] Trustee Luckham: I

[0:14:24] Voice 10: thought I had 10 minutes uh

[0:14:26] Trustee Luckham: no two minutes is what I said at the outset

[0:14:29] Trustee Luckham: oh I was

[0:14:31] Voice 10: told something different sorry 10

[0:14:34] Trustee Luckham: minutes to provide for delegations and we're

[0:14:37] Trustee Luckham: we're not we didn't accept you as a delegation so you just have a public comment

[0:14:41] Voice 10: oh well I was not

[0:14:42] Voice 10: specifically informed of that detail. So there, I'll just try to wrap it up. There were a lot of

[0:14:50] Voice 10: densities added over the years. And so that's why it's not consistent. This bylaw also has another

[0:15:01] Voice 10: component, which is future zoning, upzoning, which has been stated by the trustees. Also,

[0:15:11] Voice 10: Also, the notice that appeared in the paper only said first reading when actually all

[0:15:15] Voice 10: three readings took place.

[0:15:17] Voice 10: There was no public input allowed at the January 22nd meeting itself, even though this was

[0:15:22] Voice 10: in the agenda.

[0:15:23] Voice 10: And there was no notice or agreements with SOWIT, First Nation, and you have the letter

[0:15:29] Voice 10: from them, so you can refer to that.

[0:15:32] Voice 10: And so for all of these reasons, we urge you not to approve of this bylaw, send it back

[0:15:38] Voice 10: to the LTC and conduct proper consultation with First Nations. And you would need to,

[0:15:45] Voice 10: and they would rescind third reading to do that. Okay. And I'm sorry about the time overflow. I

[0:15:50] Voice 10: really did not realize I was not accepted as a delegation. Well, I

[0:15:55] Trustee Luckham: apologize for that

[0:15:56] Trustee Luckham: miscommunication. And so thank you

[0:15:58] Trustee Luckham: for shortening the presentation up and thank you for joining us

[0:16:01] Trustee Luckham: today. Okay. All right. So, Robert, does the other delegate have a hand up or other person

[0:16:10] Trustee Luckham: have a hand up or is just observing?

[0:16:13] Voice 7: They have the ability to raise their hand. They have not

[0:16:16] Voice 7: done so and still are not.

[0:16:18] Trustee Luckham: All right. So, we'll assume they're just observing today. So, thank

[0:16:21] Trustee Luckham: you for joining us. And I'm going to continue on through the remainder of the agenda here. So,

[0:16:28] Trustee Luckham: So this is the follow-up action list and updates at Section 5, and I'm just going to note in

[0:16:36] Trustee Luckham: passing, actually, that the public comment period is the only opportunity for members

[0:16:41] Trustee Luckham: of the public to address Executive Committee, and when we get to the bylaws later on in

[0:16:45] Trustee Luckham: the agenda, there will not be an opportunity for the public to comment.

[0:16:49] Trustee Luckham: So I'm just going to continue on that note to be sure that we're not confusing anybody

[0:16:56] Trustee Luckham: any further.

[0:16:56] Trustee Luckham: that. So a follow-up action list. I'm going to go around the directors to provide us an update

[0:17:02] Trustee Luckham: as appropriate. And I'm going to start off with CAO Russ Hotson. Good morning, Russ. Thank you

[0:17:07] Trustee Luckham: for all that you do for us.

[0:17:09] Voice 16: Well, thank you very much. So starting on page 19 is the fuel.

[0:17:14] Voice 16: It goes to page 25. I don't know what detail you want, given the length of your agenda here today.

[0:17:21] Voice 16: So I'll just make a few brief remarks here or respond to any questions. And then I do have a

[0:17:25] Voice 16: a few comments just uh from a general perspective you'll see on page 19 um we picked june is the

[0:17:32] Voice 16: san juan time we're outreaching to them um we have written to the minister and the premier

[0:17:38] Voice 16: around uh the 50th the communication strategy is on your agenda today um there's a policy

[0:17:46] Voice 16: statement amendment uh to the business case as well as is the climate change briefing so most

[0:17:52] Voice 16: on page one is is complete um and really that's the you know on page one lucky me um that's the

[0:18:01] Voice 16: the substance of page one and then i just move into if there aren't any questions or if there

[0:18:05] Voice 16: are some questions i'd take those and then i'd move on to some anecdotal remarks all right

[0:18:11] Trustee Luckham: excellent any questions for the cao on his follow-up action list uh tim peterson uh thank

[0:18:21] Voice 3: you chair and so of course this is uh um about the future education uh sessions and i if i recall

[0:18:32] Voice 3: correctly we were looking at um the potential for structured decision making um education and

[0:18:40] Voice 3: i just i'm just going to assume that we haven't you haven't been able to make any traction on

[0:18:45] Voice 3: on that but um is that the case no

[0:18:49] Voice 16: i don't think it should be here i think should be part of the

[0:18:51] Voice 16: governance corporate review process because any discussion around structured decision making in

[0:18:56] Voice 16: the absence of a new process that's being developed by the islands trust will be orphaned those things

[0:19:02] Voice 16: you could have a session um but how do we apply it to new policies and principles that are being

[0:19:09] Voice 16: developed in real time at the islands trust so really it's it's waiting for the governance

[0:19:14] Voice 16: committee not the committee itself but that product of the corporate plan to um be realized

[0:19:20] Voice 16: and then given that how do we make structured decisions if you think differently and you want

[0:19:26] Voice 16: me to advance it further um we could certainly do that but um we've spoken about this i think

[0:19:32] Voice 16: a fair amount i'm of the view that those two things are intimately intertwined okay thank

[0:19:40] Voice 3: you for that clarity great

[0:19:42] Trustee Luckham: thank you uh any other questions for the cao okay so a summary uh report

[0:19:50] Trustee Luckham: Okay.

[0:19:52] Voice 16: Well, a few things. First, a very busy committee week last week. FPC had an extended meeting and a lot of work was put in by the committee. There was some movement on the bottom line numbers associated with the budget.

[0:20:09] Voice 16: budget. There was sort of a review of some areas of potential reduction. Those conversations

[0:20:17] Voice 16: carried on. The Salt Spring Island relocation business case was received. Some questions

[0:20:24] Voice 16: were put to staff regarding that. So I think that we're moving forward reasonably well.

[0:20:32] Voice 16: And you've got that, of course, on your agenda here. So I just want to acknowledge that piece

[0:20:36] Voice 16: of work and where we're ending up at Trust Council. I think it's a defensible budget

[0:20:39] Voice 16: at this point uh from administrative perspective um i think it is um of note that um you know when

[0:20:48] Voice 16: you really get down to the numbers there there isn't a you know we were down into you know

[0:20:51] Voice 16: fewer pencils and pens um you know and not finding a lot of space to reduce those things

[0:20:59] Voice 16: and just ensuring that there's corporate memory around this exercise two years ago there's a

[0:21:03] Voice 16: strong exercise in this way where there are some cuts made and then those cuts are forgotten and

[0:21:08] Voice 16: And then we're going, well, where can we find some more?

[0:21:11] Voice 16: So we always have to make sure that we're corporately remembering where we're at.

[0:21:15] Voice 16: And I think that for the most part, you know, given that the major projects are a fairly small part of the budget, as is some of those administrative items that we could move around a little bit, that I think we're in a reasonably good spot.

[0:21:32] Voice 16: So we'll see as we move forward into the Trust Council deliberations.

[0:21:37] Voice 16: Governance Committee met last Friday.

[0:21:39] Voice 16: there was an in-camera session i'll provide you a brief update associated with that

[0:21:43] Voice 16: but they were talking about the letter to the minister and as a precursor to that

[0:21:48] Voice 16: discussion regarding how do we get a governance review process for this trust council on the

[0:21:55] Voice 16: 2022 governance review and the recommendations associated with it and as part of that they made

[0:22:01] Voice 16: a request to have the consultants writing the report to attend a special meeting of governance

[0:22:06] Voice 16: committee sometime well as early as it can be scheduled with the intention of perhaps having

[0:22:11] Voice 16: that more full conversation in june for trust council so just giving you a little heads up

[0:22:17] Voice 16: uh there was some debate ongoing debate around ex officio status uh it's likely we're going to

[0:22:24] Voice 16: run into a staff report i can feel that coming um and maybe that will uh that will help put that

[0:22:31] Voice 16: into a good place so that we can move forward okay moving on executive committee we'll undoubtedly

[0:22:39] Voice 16: get to this when we get into your the actual uh trust council meeting proper in section seven

[0:22:45] Voice 16: but we have moved the trust council meeting forward to 10 30 on the tuesday general nods

[0:22:52] Voice 16: in agreement that that's the case yay so then what do we do with the executive committee meeting that

[0:22:58] Voice 16: that is supposed to be just before we have two options available to you one would be the Monday

[0:23:06] Voice 16: morning at nine so that's the day before at nine o'clock or the Tuesday on site the Tuesday on

[0:23:15] Voice 16: site would be a live meeting if you are all there before the 10 30 meeting so we'd have a breakfast

[0:23:21] Voice 16: and a coffee and we take the EC meeting keeping in mind that meeting is very restricted in terms

[0:23:26] Voice 16: of what's on that agenda. It's really taking the heartbeat of the upcoming Trust Council session

[0:23:31] Voice 16: and addressing any bylaws in their 30-day window. Or you could do the Monday. The challenge with

[0:23:38] Voice 16: the Monday is some staff, of course, in the middle of the day will be moving north to Nanaimo at the

[0:23:43] Voice 16: same time. So you could either make a decision now and we could get that up on the website or

[0:23:48] Voice 16: you could wait till Section 7 when we get to the agenda and you could make that determination. So I

[0:23:56] Voice 16: a quick uh update on uh the conservancy um a few things that we're realizing as we're moving

[0:24:03] Voice 16: forward of course uh reflecting on the governance report that i mentioned earlier that there should

[0:24:08] Voice 16: be greater synergy between the islands trust and the islands trust conservancy um i think we are

[0:24:13] Voice 16: moving towards that um in in a better way um certainly um having um chair risa smith attend

[0:24:20] Voice 16: trust council on a regular basis and provide the perspective the conservancy i think is of value to

[0:24:24] Voice 16: everyone uh the increased meetings between executive committee and uh the board is also

[0:24:31] Voice 16: a positive uh trustee gavro's elected vice chair of the board and appointed the governance committee

[0:24:37] Voice 16: so we see that link uh there is some discussion still around the governance committee and whether

[0:24:43] Voice 16: or not that appointee as a is ex officio or has full voting rights um so we i think we need to

[0:24:49] Voice 16: move to a conclusion there. The other piece is after some of the information that was

[0:24:58] Voice 16: challenged associated with the specificity around the donations and the website

[0:25:06] Voice 16: and publications for language related to scientific information. We've, over the last

[0:25:12] Voice 16: six or seven months, Trust Council brought that up. There was some challenge from the public.

[0:25:16] Voice 16: we have gone and done that work and we feel that all the information on our website now is

[0:25:20] Voice 16: appropriate and accurate and as such during that process staff removed the donate button

[0:25:27] Voice 16: from the conservancy website just in an abundance of caution and the intention is to bring it back

[0:25:34] Voice 16: so that will be put back up in the near term and of course you know about the minister and having

[0:25:42] Voice 16: declined to approve the ITC board interim three-year plan and the potential implications

[0:25:49] Voice 16: for the Conservancy moving forward and we'll be in touch with you on that as we move forward. So

[0:25:54] Voice 16: I just want to take a couple of minutes and talk about the Conservancy and let you know the actions

[0:25:57] Voice 16: that we're planning. My last one is, and I don't know how this happened, memory may be failing

[0:26:06] Voice 16: at this point, but Trust Council in December passed its meeting schedule and in September

[0:26:12] Voice 16: they said meet on an island so here we sit we're coming up to march it's about to be

[0:26:20] Voice 16: june after that and then in september we're to meet on an island uh normally we would have that

[0:26:28] Voice 16: figured out a year in advance or some or six months in advance and we would be booking those

[0:26:33] Voice 16: places so either you may want to consider this and we might want to have a conversation with

[0:26:39] Voice 16: that at trust council i don't know what new reporting i would bring to trust council because

[0:26:43] Voice 16: because it was all contained in the previous report and I think it was from the I'm not sure

[0:26:48] Voice 16: but I think it came from the floor let's keep our options open for September so that's a question

[0:26:53] Voice 16: mark that I put forward to you and let's think about whether we want to have that conversation

[0:26:59] Voice 16: at Trust Council because we would need to six months out start to figure out what we're doing

[0:27:04] Voice 16: with regards that and I will just say potentially there might be some budget discussions going on

[0:27:09] Voice 16: at the upcoming march trust council that may have some impact on that i'm not sure we'll see where

[0:27:14] Voice 16: we're at that's me thank you chair luckham that was as quickly as i could go

[0:27:22] Trustee Luckham: well that's a lot

[0:27:23] Trustee Luckham: uh thank you for that are there any questions from uh vice chairs no um i apologize for asking

[0:27:32] Trustee Luckham: this one but where are we at with the um lease situation on uh salt spring well

[0:27:40] Voice 16: we had a

[0:27:41] Voice 16: fundamental conversation at fpc yeah and

[0:27:44] Voice 16: that would that was an opportunity i would think for

[0:27:45] Voice 16: fpc to provide some specific direction to trust council and that did not happen um we provided

[0:27:51] Voice 16: i think a more robust fpc wanted a more robust analysis of lease versus own and i think that

[0:27:58] Voice 16: was provided and we're going forward to uh trust council what has been included in the budget is

[0:28:05] Voice 16: a lease based option um and there remains um a number of options on the island um certainly more

[0:28:14] Voice 16: than a purchase options there remain some lease options so we're poised mr chair to move forward

[0:28:20] Voice 16: as soon as possible and we're looking at what kind of delay that's going to make for us for a july

[0:28:28] Voice 16: leaving of our current space right

[0:28:31] Trustee Luckham: okay so you're waiting for a decision from council in order to

[0:28:34] Trustee Luckham: to start some action to ensure

[0:28:37] Voice 16: that because we need leasehold improvements there is no space

[0:28:40] Voice 16: that's ready made and if there wasn't we would probably have likely moved um or initiated that

[0:28:47] Voice 16: process but we need uh funding to to realize that so okay

[0:28:51] Trustee Luckham: perfect thank you for that update

[0:28:53] Trustee Luckham: um so that's great so uh director of legislative services is not with us today i believe on

[0:28:59] Trustee Luckham: vacation do you have any uh remarks with respect to that area ceo hudson pillar well

[0:29:05] Voice 16: he's got uh

[0:29:06] Voice 16: one big piece and one secondary piece on the agenda for trust council one is committee of

[0:29:11] Voice 16: the whole it'll be interesting to see uh how trust council uh warms to the idea of committee

[0:29:16] Voice 16: of the whole and how it could be used um so you've got that that in front of you for your

[0:29:21] Voice 16: consideration um i think you've already had a an early report on this but this is moving

[0:29:26] Voice 16: forward to trust council and otherwise in terms of uh the follow-up action list um if you have

[0:29:33] Voice 16: any questions um i would take them and i'd take note and get uh director martyr to get back to

[0:29:39] Voice 16: you if if i can't answer it

[0:29:41] Trustee Luckham: okay thank you uh vice chair maude thank

[0:29:45] Trustee Maude: you chair um one thing

[0:29:47] Trustee Maude: we brought up uh almost a year ago uh was the change um in legislation from the province

[0:29:53] Trustee Maude: It's allowing us to change how we advertise our meetings.

[0:29:57] Trustee Maude: That was put forward as a high priority.

[0:30:00] Trustee Maude: and it just seems to have dropped off all the lists that i see um i i know that director um

[0:30:07] Trustee Maude: marler um in october i think said that he had something pending but it's not a follow-up

[0:30:13] Trustee Maude: action listening where i can find it's not on any meeting agendas and i'm just wondering where that

[0:30:17] Trustee Maude: had sort of fallen is it pending something or is it waiting something or has it gotten forgotten

[0:30:24] Trustee Maude: gotten well

[0:30:26] Voice 16: i've forgotten it so i will uh but and you've jogged my memory so i'll find out why

[0:30:31] Voice 16: it isn't on a fuel first of all um and then for your next meeting we'll get you that information

[0:30:37] Voice 16: thank you very much um

[0:30:41] Voice 12: if i may i think it was wrapped up in the meeting procedures

[0:30:45] Voice 12: and public notification bylaw update um wasn't there a model bylaw coming to us and that's

[0:30:52] Voice 12: I think it's on the Trust Council fuel.

[0:30:55] Voice 12: I could be wrong.

[0:30:59] Trustee Luckham: Although obviously meeting notification is an LTC issue and decision.

[0:31:04] Trustee Luckham: So it may be that it comes before the LTCs.

[0:31:06] Trustee Luckham: So I'm going to leave it to the CEO.

[0:31:08] Voice 15: I will follow up.

[0:31:09] Voice 15: Yeah.

[0:31:10] Trustee Luckham: Okay.

[0:31:12] Trustee Luckham: Thank you very much.

[0:31:13] Trustee Luckham: So next on my list here is Director of Regional Planning Services,

[0:31:17] Trustee Luckham: Stefan Cermak.

[0:31:18] Trustee Luckham: So your follow-up action list and area report.

[0:31:23] Voice 4: Thank you, Mr. Chair.

[0:31:24] Voice 4: I will be very brief.

[0:31:26] Voice 4: There are not many issues for me to talk to you about on the follow-up action list. They're

[0:31:31] Voice 4: either complete or I've been referred to the Regional Planning Committee. Outstanding item

[0:31:36] Voice 4: is the First Nations referral piece. We do have a staff report we've been working with.

[0:31:40] Voice 4: We get a little bit

[0:31:41] Trustee Luckham: more volume from you, do you think?

[0:31:43] Voice 4: Unfortunately, my microphone is broken, so I can yell a little louder though. How's that?

[0:31:48] Trustee Luckham: Oh, so that's a budget cut thing, I guess. Okay.

[0:31:51] Trustee Luckham: That's

[0:31:51] Voice 4: right. That's my pens and paper that had already cut in my department.

[0:31:54] Voice 4: I'm sorry I don't know it's a it's a glitch with this microphone I did get a

[0:32:00] Voice 4: new headset but it seems to be really

[0:32:02] Trustee Luckham: let's just move on with your report okay

[0:32:05] Voice 4: so where was I was saying right one outstanding item is the First Nations

[0:32:12] Voice 4: referrals reporting back we have been working on advancing that we were trying

[0:32:18] Voice 4: to get it to Trust Council we're doing a lot of work we've had a lot of

[0:32:24] Voice 4: meetings with different First Nations, including Squamish, Comox, Tsunanus, Tsunanemo, and

[0:32:31] Voice 4: having conversations with various Cowichan Nations, Se'au, and so on. And so it's taking

[0:32:38] Voice 4: time. It's taking time to get this right and to ask their thoughts on what's a good referral

[0:32:43] Voice 4: process and stuff like that. So we're trying to get that to you and we're working actively on it.

[0:32:49] Voice 4: So I could answer more questions if you wish, but I'll leave it at that. That's all I'm going

[0:32:55] Voice 4: going to say about the follow-up action list, I do have other things I'd love to tell you about

[0:32:59] Voice 4: outside of that list.

[0:33:00] Trustee Luckham: I think Vice Chair Elliott has a question on your follow-up action.

[0:33:04] Voice 12: Thank you, Chair. Yeah, my question was around that item three there. And so would a logical

[0:33:13] Voice 12: next step be to go to the ministry and ask for any changes? So now that we've heard from First

[0:33:21] Voice 12: nations we bring this back to trust council for consideration um just sort of looking ahead

[0:33:27] Voice 12: what might be the next step do we need to hear from the ministry that

[0:33:32] Voice 4: is actually we it could

[0:33:34] Voice 4: be we're putting that type of language into the staff report i think this issue of first

[0:33:39] Voice 4: nations referrals capacity funding and so on and so forth is is going to be a key item for trust

[0:33:46] Voice 4: council consideration for quite a long time so we the next steps are we may only know the next one

[0:33:52] Voice 4: or two steps as opposed to all the next steps until we have a detailed strategy and i know

[0:33:58] Voice 4: that will be part of the corporate strategy process so the best i can offer you now is we

[0:34:03] Voice 4: we will we do have provincial discussions happening with keystone um how much that forms

[0:34:08] Voice 4: part of this briefing or this rfd is as of yet unknown i

[0:34:14] Voice 12: guess my question was around is doesn't

[0:34:16] Voice 12: the province legislate how the referral process happens like there's only going to be certain

[0:34:21] Voice 12: limits to

[0:34:21] Voice 12: how is that no no

[0:34:25] Voice 4: not really the only time they get involved is when we refer an

[0:34:29] Voice 4: official community plan to them and then they do their own assessment whether or not it triggers

[0:34:34] Voice 4: things for them and we've had those conversations with them and we continue to have those

[0:34:39] Voice 4: conversations with them it's um it's continuously evolving and changing that's why it's hard for me

[0:34:44] Voice 4: to give you a straight answer i usually hate things so cagey but

[0:34:48] Voice 12: no thanks for that no it's

[0:34:49] Voice 12: clear now thanks okay

[0:34:51] Trustee Luckham: okay so over to your area report then sure um city

[0:34:57] Voice 4: view as you may have

[0:34:58] Voice 4: heard we're implementing this new software property information system it is um at i would

[0:35:04] Voice 4: say it's apex of work we have an extensive number of staff hours going into this you'll see this in

[0:35:12] Voice 4: my director's report that i'm submitting to trust council but i really i need to emphasize to this

[0:35:17] Voice 4: group here as chairs as executive we have a team of half a dozen right now trying to break the system

[0:35:24] Voice 4: we're finding lots of breaks in the system which means that we're rewriting and rewriting and

[0:35:29] Voice 4: rewriting um everybody hands on decks we've now got communications involved we've got finance

[0:35:35] Voice 4: involved we've got information systems involved so my message is that we're busy and to be patient

[0:35:41] Voice 4: with us we're really trying to get this through it's a great product when we're done we're looking

[0:35:46] Voice 4: forward to implementing it. We're still heading for Go-Live in mid-April. Just be aware that

[0:35:53] Voice 4: we're putting everything into it right now. This month is going to be super busy for us.

[0:35:59] Voice 4: Other than that, I'm going to leave it with that because that's probably the predominant thing I'm

[0:36:04] Voice 4: going to leave you with.

[0:36:08] Trustee Luckham: Okay, thank you. Any questions for the director?

[0:36:11] Trustee Luckham: Director.

[0:36:13] Voice 13: Let's move along then to the next section.

[0:36:19] Trustee Luckham: Director of Administrative Services,

[0:36:21] Trustee Luckham: Julia Mobs. Thank you for joining us.

[0:36:29] Voice 9: Good morning, Executive. There's nothing new on.

[0:36:33] Voice 9: Oh, can you hear me?

[0:36:34] Trustee Luckham: Well, we couldn't at the beginning. We can hear you now.

[0:36:37] Trustee Luckham: So it's kind of weird. Right.

[0:36:40] Voice 9: There's two items in my section for the follow-up action list.

[0:36:43] Voice 9: Neither of those items is new. You'll notice that the target date for those is later in this

[0:36:48] Voice 9: year as work on those two items will not begin until after the budget cycle and after the audits

[0:36:54] Voice 9: are complete and once I have a new staff member in place because there's other pressing items of

[0:36:59] Voice 9: deadlines that need to happen before we move to those pieces of work. I'm happy to take questions

[0:37:04] Voice 9: if there are any.

[0:37:08] Trustee Luckham: Vice Chair Elliott.

[0:37:10] Voice 12: Is the second item still relevant considering we just

[0:37:13] Voice 12: just insured with um whatever the group is called

[0:37:18] Voice 16: mia the

[0:37:20] Voice 9: municipal insurance association of bc

[0:37:22] Voice 9: it is still a relevant conversation if just these are interested in it the um self-insurance is

[0:37:29] Voice 9: different to what we have with mia bc um with mia bc we still have an insurance policy we pay a

[0:37:36] Voice 9: premium um and we obtain coverage that way uh self-insurance is where you would have no external

[0:37:42] Voice 9: policy, you're not paying a premium. Instead, you're building up a legal reserve and funding

[0:37:46] Voice 9: any legal action that way. So it is different, and it definitely is something that we can still

[0:37:53] Voice 9: look into.

[0:37:53] Voice 12: I understand. I guess my question was, is there a point to looking into it? Because

[0:37:58] Voice 12: we are in this new insurance bracket, and let's see how this works out. I just don't want to

[0:38:05] Voice 12: waste time researching things that are not necessary, that's all.

[0:38:10] Voice 12: Yeah,

[0:38:13] Voice 9: I think that would really be up to Trust Council to determine if they feel it's still a

[0:38:17] Voice 9: relevant exercise. If they are happy to retain coverage with MIABC and not look into self-insurance,

[0:38:24] Voice 9: we would happily drop that off of the work program.

[0:38:30] Trustee Luckham: Okay, thank you. Do you have an area report?

[0:38:36] Voice 9: Sure. So as everyone here knows, we're really in the final push to get the draft 2024-25 budget

[0:38:44] Voice 9: through to Trust Council for approval.

[0:38:46] Voice 9: We are starting to draft the report that goes to the minister

[0:38:49] Voice 9: on the five-year financial plan that will be sent

[0:38:52] Voice 9: once Trust Council has approved the five-year financial plan in March.

[0:38:56] Voice 9: We're also starting to look at audit planning

[0:38:59] Voice 9: for both the Islands Trust and the Islands Trust Conservancy

[0:39:01] Voice 9: to assist with workloads this year.

[0:39:04] Voice 9: We have engaged with an accounting firm

[0:39:06] Voice 9: to prepare the financial statements for the Islands Trust Conservancy.

[0:39:09] Voice 9: I will still be reviewing those financial statements

[0:39:11] Voice 9: before we hand them over to the auditors

[0:39:13] Voice 9: to make sure that everything looks good as those remain a responsibility of management to undertake.

[0:39:18] Voice 9: As part of that, we've got three new accounting standards that we need to

[0:39:22] Voice 9: be assessing for the Islands Trust and Islands Trust Conservancy context.

[0:39:27] Voice 9: We may see some slight changes to how we report application fee revenue

[0:39:31] Voice 9: as a result of those new standards, but we haven't completed the assessment

[0:39:34] Voice 9: yet to know the exact impact, but we expect it to be minimal.

[0:39:37] Voice 9: We have been scheduling and partaking in several orientation sessions with MIABC lately, which is excellent.

[0:39:46] Voice 9: So with MIABC, we've obtained a small reduction in our premiums,

[0:39:50] Voice 9: but we've really gained a lot in terms of service levels and resources for risk management within the organization.

[0:39:56] Voice 9: So we're starting to get a handle on what all of those resources are and how we can navigate through with MIABC.

[0:40:02] Voice 9: And I think that's going to be a really fruitful relationship.

[0:40:05] Voice 9: relationship. I'm also putting time to preparing for the arbitration with the union and PSA around

[0:40:13] Voice 9: the new staff position that I've been approved for. So that's the manager of finance and accounting.

[0:40:17] Voice 9: We are currently moving towards an arbitration to see if we can have that position classified

[0:40:23] Voice 9: as an excluded management position and kept outside of the union, which is the goal. So

[0:40:28] Voice 9: that will actually be happening during the three days of Trust Council. So I'll be stepping away

[0:40:32] Voice 9: from trust council for about an hour to engage in that session i keep your fingers crossed i'm

[0:40:37] Voice 9: hoping it goes well and then i can move forward to hiring that new position uh in april um that's

[0:40:43] Voice 9: probably all that you need to hear from me at this point all

[0:40:49] Trustee Luckham: right thank you very much director mobs

[0:40:51] Trustee Luckham: any questions let us proceed then to director freighter for trust area services thank you i

[0:41:01] Voice 8: don't have any updates to offer on the follow-up action list items other than what's on your agenda

[0:41:05] Voice 8: agenda today so I'm happy to take questions or move into the director's report all right any

[0:41:13] Trustee Luckham: questions director Ma or Vice Chairman I

[0:41:18] Trustee Maude: appreciate the promotion just for a second

[0:41:21] Trustee Maude: um yeah I I thought uh previously that we had requested that the the dust and bones

[0:41:27] Trustee Maude: um the topic um sort of not be on this list anymore because it was kind of done and dusted

[0:41:36] Trustee Maude: um and i just wanted to sort of clarify what the status was on that thank you

[0:41:43] Voice 8: uh thank you uh trustee mud i don't recall that um we have issued grant money so i would suggest

[0:41:50] Voice 8: it stay on because we have issued grant and aid funding um that we haven't yet received

[0:41:54] Voice 8: you know that was provided to deliver the films on the islands those films have not yet been

[0:41:59] Voice 8: delivered so i would suggest just to ensure accountability that we continue to keep it on

[0:42:03] Voice 8: on until such time as that occurs.

[0:42:05] Voice 8: I am working with Trustee Elliot around a potential

[0:42:09] Voice 8: showing on Gabriola so that work continues

[0:42:11] Voice 8: in the background.

[0:42:13] Voice 8: But my recommendation would be to leave it on

[0:42:15] Voice 8: until such time as at least two more showings

[0:42:16] Voice 8: are offered on the islands.

[0:42:18] Voice 8: And I would suggest it might not need to be dust and bones.

[0:42:21] Voice 8: It could be one of the suite of films produced

[0:42:23] Voice 8: by that company.

[0:42:28] Voice 8: But happy to take executive committee's direction.

[0:42:33] Trustee Luckham: All right, so let's now go to your area report.

[0:42:37] Trustee Luckham: report.

[0:42:38] Voice 8: Thank you. It's been a whirlwind of meetings. We've had a Trust Programs Committee

[0:42:43] Voice 8: meeting and now this one. And the focus now turns to really the policy statement project as the

[0:42:49] Voice 8: primary initiative of the team. We're also working towards the annual report. So you can expect to

[0:42:54] Voice 8: see things in the coming months on your local trust committee agendas. And we're also working

[0:43:00] Voice 8: towards the communication strategy. And we've been focused on preparing another contract

[0:43:04] Voice 8: for additional upgrades and fixes to the website.

[0:43:08] Voice 8: Finally, Trust Programs Committee has asked us

[0:43:10] Voice 8: to organize a webinar in March

[0:43:11] Voice 8: on wildfire preparedness for residents.

[0:43:14] Voice 8: So we're looking at letting a contract

[0:43:17] Voice 8: and getting some support with organizing that.

[0:43:19] Voice 8: And finally, there's been a big focus

[0:43:21] Voice 8: on hiring and orientation.

[0:43:22] Voice 8: We continue to work towards hiring

[0:43:24] Voice 8: a senior Indigenous relations advisor

[0:43:25] Voice 8: and are very pleased to have Tyler here with us today.

[0:43:30] Voice 8: And yeah, happy to take questions on any of that.

[0:43:35] Voice 13: Vice-Chairs?

[0:43:38] Voice 13: There you go. Thank you very much, Director Frater. Let's see what else we have here. I

[0:43:46] Voice 13: think that concludes our

[0:43:49] Trustee Luckham: follow-up action list today. Thank you, everybody. So let us continue

[0:44:00] Trustee Luckham: now to local trust committee chair updates. And I'm going to start at the bottom of my screen

[0:44:07] Trustee Luckham: to work my way up instead this time and so trustee toby vice chair elliott uh you're first on base

[0:44:13] Trustee Luckham: here and then maude and peterson thank

[0:44:18] Voice 12: you chair um had a very good meeting uh with main island

[0:44:23] Voice 12: local trust committee on monday and i was surprised to learn that we had a wonderful

[0:44:28] Voice 12: little um office just for things of that nature so i was able to do it in the victoria office

[0:44:34] Voice 12: office um it was electronic and happy to be back on main in march advanced i really i don't know

[0:44:44] Voice 12: if there's anything to report out on um we had a very good in-camera discussion of uh just generally

[0:44:52] Voice 12: some i don't know if i could share i guess just the bylaw enforcement files that are open um and

[0:45:00] Voice 12: And it was helpful to speak with staff and sort of have a review of the enforcement files and be able to give the go-ahead or sort of weigh in on the relative merits and set priorities.

[0:45:17] Voice 12: Staff Manager Warren Dingman and David Worthington were there and they said it was helpful as a piece of process.

[0:45:23] Voice 12: So I think we've decided to do that every six months.

[0:45:26] Voice 12: And it was really helpful for the trustees.

[0:45:29] Voice 12: So I'll be looking to see if we could do something similar in other LTCs where bylaw enforcement trustees want a bit more of a not hands-on approach, but they want to set priorities.

[0:45:42] Voice 12: So that was good.

[0:45:46] Voice 12: I'm really not sure.

[0:45:47] Voice 12: We had some creative solutions to sort of sticky small LUB amendments that staff are going to research and come back with.

[0:45:58] Voice 12: and overall it was a very good discussion I guess I have a question

[0:46:03] Voice 12: about mmm South Pender just in light of the budget discussions we've been having

[0:46:11] Voice 12: we as an LTC had decided to hold two community meetings at the end of March

[0:46:19] Voice 12: to discuss the trustees have led sort of a their own discussions on certain

[0:46:27] Voice 12: certain areas of the LUB, part of their minor project for review. And this is going to be

[0:46:33] Voice 12: folded into sort of a larger community meeting. But for some reason, we scheduled two of them.

[0:46:40] Voice 12: Just thinking, I'd really like to reign back special meetings, if possible. Wondering if one

[0:46:48] Voice 12: of the alternate chairs, maybe David, if you're closer to South Pender, would you be willing

[0:46:56] Voice 12: to step in for one of those meetings um i don't really want to chair remotely i don't think it'll

[0:47:02] Voice 12: be controversial it's just to um give some options to the community for their minor project going

[0:47:08] Voice 12: forward so um maybe we can discuss that afterwards if you're closer that'd be great and that's about

[0:47:16] Voice 12: at all the ski day coming up um next monday there is a pretty controversial um application

[0:47:25] Voice 12: um a dock that was constructed um in contravention of the land use bylaw and um and then subsequently

[0:47:36] Voice 12: there's an application for variance there and so um the owners of the property have made a public

[0:47:46] Voice 12: appeal for support and so um we're dealing with a lot of correspondents coming in

[0:47:52] Voice 12: generally in support of the docs so it's a it's a tricky um question um and uh another foi

[0:48:02] Voice 12: and that community is not satisfied with some of the decisions and so they they are

[0:48:08] Voice 12: seeking information it's just ongoing um but everything else seems to be good and looking

[0:48:17] Voice 12: forward to a good meeting on monday in luskety that's about it for me great

[0:48:23] Trustee Luckham: thank you uh vice

[0:48:25] Trustee Luckham: chair elliott uh so vice chair peterson over to you okay

[0:48:34] Voice 3: i thought you said i'll be last but i'll

[0:48:36] Voice 3: i'll go um you are now

[0:48:38] Voice 3: uh next to me okay

[0:48:42] Voice 3: maud was maud was just pretty quick that okay so um

[0:48:47] Voice 3: uh early february just after our last executive committee meeting actually uh we had a

[0:48:53] Voice 3: a pretty lively meeting on hornby which was um largely focused on opposition to the rogers uh

[0:49:01] Voice 3: cell tower proposal there so we heard lots of the public sentiment on that

[0:49:10] Voice 3: and I think a really positive piece was that the regional director

[0:49:15] Voice 3: unrelated business but important business nonetheless on Hornby

[0:49:21] Voice 3: the regional director indicated that the regional district was

[0:49:26] Voice 3: um looking at funding a feasibility study around short-term vacation rental business licensing

[0:49:33] Voice 3: um and the local trust committee uh wrote a letter in support and uh there's been a fair bit of con

[0:49:40] Voice 3: uh a fair bit of correspondence um to the regional director that included the local trust committee

[0:49:51] Voice 3: including from a number of short-term vacation rental operators in support of that feasibility

[0:49:57] Voice 3: study and certainly if the Comox Valley Regional District goes ahead with that that would give us

[0:50:07] Voice 3: a regulatory tool that we otherwise wouldn't have access to of course it would give well the

[0:50:15] Voice 3: the regional district a tool, but it would still be useful in the Oranby Island short-term

[0:50:20] Voice 3: vacation rental context.

[0:50:22] Voice 3: Middle of the month, had meetings on Galliano and Salt Spring, fairly routine business on

[0:50:33] Voice 3: both of them, applications for variance permits and development variance permits, and fairly

[0:50:44] Voice 3: Barely routine matters in general.

[0:50:47] Voice 3: And I think that I will just leave it at that today.

[0:50:53] Trustee Luckham: Okay.

[0:50:54] Trustee Luckham: Thank you.

[0:50:55] Trustee Luckham: And just want to make sure, Director Maud,

[0:50:58] Trustee Luckham: I did give you adequate space for your reporting.

[0:51:01] Trustee Maude: No, I actually got skipped over.

[0:51:05] Trustee Luckham: Oh.

[0:51:06] Trustee Maude: I don't know how that happened,

[0:51:07] Trustee Maude: but sometimes I'm easy to miss.

[0:51:10] Trustee Luckham: Well, I was reflecting on your happy place, I think.

[0:51:13] Trustee Luckham: and apologies for that and apologies for Tim too, you were right. So David Maude, let's go to you.

[0:51:20] Trustee Maude: Certainly, Saturnia LTC trustees have drafted a letter to the AXA nation to

[0:51:28] Trustee Maude: explain their process in the ALR exclusion inclusion matter. It's been forwarded to

[0:51:36] Trustee Maude: director freighter for her review uh and then pending that review um will certainly um circulate

[0:51:43] Trustee Maude: it to ec and then staff um will format and send it forward um what what i've read so far um i think

[0:51:52] Trustee Maude: it it very clearly and um diplomatically explains um where we are and where we're going to go so i

[0:52:00] Trustee Maude: I think we have a good road forward there.

[0:52:04] Trustee Maude: North Pender, we had electronic meeting last week.

[0:52:09] Trustee Maude: It was just mostly a series of TUPs and such,

[0:52:14] Trustee Maude: but it's the second time with electronic meetings

[0:52:18] Trustee Maude: where staff have elected not to have town hall

[0:52:23] Trustee Maude: or public participation.

[0:52:25] Trustee Maude: That yes, as chair is on me for not catching that

[0:52:29] Trustee Maude: in the agenda um but uh particularly it didn't it went okay um for denman uh because we did uh

[0:52:37] Trustee Maude: the trustees did a bunch of outreach uh to the community prior to the meeting explaining

[0:52:42] Trustee Maude: why would it did make logic because the the planner was basically making a presentation um

[0:52:50] Trustee Maude: for a road forward so that was okay but uh because there were there were um a bunch of applications

[0:52:56] Trustee Maude: with North Pender, it did not go over very well

[0:52:59] Trustee Maude: on North Pender.

[0:53:00] Trustee Maude: The former trustee was quite vocal about it

[0:53:03] Trustee Maude: and it was sort of roundly roasted apparently on Facebook.

[0:53:07] Trustee Maude: So I would caution my fellow vice chairs

[0:53:12] Trustee Maude: that when you're seeing an agenda come forward,

[0:53:16] Trustee Maude: I think there really always has to be a public participation

[0:53:19] Trustee Maude: in any meeting.

[0:53:22] Trustee Maude: And especially with electronic ones,

[0:53:25] Trustee Maude: leaving people out when we're making decisions who have input not a good idea so i just thought

[0:53:32] Trustee Maude: i would pass that on um otherwise it's it's been relatively peaceful um as ceo noted last week was

[0:53:39] Trustee Maude: one heck of a week uh i think it was tuesday wednesday last meeting a week i had three

[0:53:44] Trustee Maude: meetings each day um and they start it becomes challenging logistically but also everything

[0:53:51] Trustee Maude: becomes a blur and you're suddenly at two o'clock on Friday afternoon going, is it tender?

[0:54:02] Trustee Maude: Last week was a hell of a week, hopefully not to be repeated. Thank you.

[0:54:10] Trustee Luckham: Yeah, being a vice chair is a full-time operation. It's challenging a lot of the time.

[0:54:18] Trustee Luckham: So thank you for what you do in your own community and what you do for the other

[0:54:23] Trustee Luckham: communities and for the islands trust broadly um i'll just remark make some my own remarks on my

[0:54:29] Trustee Luckham: own uh local trust committee chair uh work um i was on uh gabriola island on um thursday and uh

[0:54:40] Trustee Luckham: some really great work underway with respect to the official community plan the land use bylaw

[0:54:47] Trustee Luckham: review um some really positive direction uh their endorsement of um of the the engagement plan and

[0:54:57] Trustee Luckham: other work that's going on there um that's really good to see um some new business the short-term

[0:55:05] Trustee Luckham: vacation round which is doing the rounds certainly has an interest for uh gabriola and there was some

[0:55:12] Trustee Luckham: conversation around that um interesting situation on mudge island um i think there's been some

[0:55:21] Trustee Luckham: changes in the demographic in that community in the last number of years with some different

[0:55:29] Trustee Luckham: approaches to land use and the associated activities so there's a number of bylaw

[0:55:38] Trustee Luckham: law enforcement files, like quite a number of law enforcement files that have been created in the

[0:55:44] Trustee Luckham: last number of months, I would say. And we're talking about hundreds of derelict vehicles and

[0:55:54] Trustee Luckham: other debris that is certainly a challenge for a non-ferry, non-vehicular island, although it's

[0:56:04] Trustee Luckham: interesting to think how many vehicles have been over there over the years but that's an ongoing

[0:56:08] Trustee Luckham: conversation difficult for the LTC and otherwise the work continues on on that island pleasure for

[0:56:20] Trustee Luckham: me to be there I'm just going to go back to my calendar here make sure the governance committee

[0:56:27] Trustee Luckham: committee was on the following Friday and the CEO has reported on that already and that is a good

[0:56:36] Trustee Luckham: discussion. Some really great work happening there. Yesterday there was an intention to meet

[0:56:45] Trustee Luckham: with the Sanemo First Nations leadership and that due to scheduling problems didn't happen and so

[0:56:56] Trustee Luckham: we're hoping to reschedule that in the near future staff will be in communication with their staff

[0:57:03] Trustee Luckham: to figure out a new opportunity but certainly looking forward to having that conversation

[0:57:07] Trustee Luckham: is important work which their input is required on gabriola so that concludes it for me and

[0:57:20] Trustee Luckham: And I'm going to continue on on our what's our full agenda here ahead of us.

[0:57:27] Trustee Luckham: Allianz Trust Conservancy Liaison, Vice Chair Elliott, do you have anything new to add since our last meeting?

[0:57:37] Voice 12: No, I'll just point out that Manager Kate Emmings seems to be almost back at full capacity.

[0:57:50] Voice 5: and

[0:57:51] Voice 12: i was very pleased to see the itc report it's on page 531 of our agenda two pages

[0:57:56] Voice 12: the conservancy report to trust council full of really good information there um

[0:58:00] Voice 12: they and and really staff have gone above and beyond to i'll just point out the the analysis

[0:58:08] Voice 12: of the mapping and technical needs challenges and strengths um which has been inhibiting the

[0:58:12] Voice 12: Conservancy for quite a number of years and that I really do hope that Trust

[0:58:17] Voice 12: Council supports the JS coordinator position which would hopefully be

[0:58:24] Voice 12: supporting the Conservancy 50% and and I think hit the business solutions case in

[0:58:32] Voice 12: their document for increased property management capacity if people do not

[0:58:37] Voice 12: understand why this is um essential i i really invite trustees to reach out to myself director

[0:58:44] Voice 12: freighter um or kate emmings uh for context and read through those documents this is um

[0:58:50] Voice 12: it's not duplication of effort it's to do the work that we uh really do need to do and and

[0:58:58] Voice 12: that is the mandate and so this is the really forward-facing um front-facing um

[0:59:07] Voice 12: sort of activities of the Islands Trust towards the mandate.

[0:59:11] Voice 12: And so I do encourage everybody to take a close look

[0:59:14] Voice 12: at the Conservancy positions that we desperately need staffed.

[0:59:18] Voice 12: But anyway, the report's in there,

[0:59:21] Voice 12: and I was just very happy to see this back.

[0:59:23] Voice 12: And thanks to the staff and Kate for their ongoing great work

[0:59:29] Voice 12: and Director Frater.

[0:59:30] Voice 12: That's about it.

[0:59:33] Trustee Luckham: Okay, thank you, Vice Chair Elliott.

[0:59:35] Trustee Luckham: Brilliant. So that concludes our follow-up action list and updates and brings us to the next

[0:59:41] Trustee Luckham: important work of the executive committee is bylaws for approval and consideration. We have

[0:59:46] Trustee Luckham: quite a few here today. So I'm going to turn to the chairs to introduce and make a motion on each

[0:59:54] Trustee Luckham: of these. And if you require staff support, hopefully you've had that conversation with

[0:59:59] Trustee Luckham: somebody else.

[1:00:00] Trustee Luckham: to provide that and so let us begin.

[1:00:03] Trustee Luckham: Denman Island Local Trust Committee Bylaws

[1:00:06] Trustee Luckham: numbers 228 and 229.

[1:00:11] Trustee Maude: I will move that the Island Trust Executive Committee

[1:00:14] Trustee Maude: approve Denman Island Local Trust Committee

[1:00:16] Trustee Maude: Bylaw number 228,

[1:00:17] Trustee Maude: cited as Denman Island Official Community Plan 2008

[1:00:20] Trustee Maude: Amendment number 1, 2018

[1:00:22] Trustee Maude: in accordance with section 27 of the Islands Trust Act.

[1:00:26] Trustee Luckham: All right, do I have a seconder?

[1:00:27] Trustee Luckham: Trustee Peterson, thank you.

[1:00:30] Trustee Luckham: You wish to speak to the motion?

[1:00:32] Trustee Maude: I think it's fairly straightforward.

[1:00:34] Trustee Maude: It's well provided with in the staff report.

[1:00:38] Trustee Maude: It's the final on the farm plan.

[1:00:42] Trustee Maude: It seems to have made a very happy community,

[1:00:44] Trustee Maude: and I'm very pleased to bring this to EC.

[1:00:49] Trustee Luckham: Excellent. Thank you.

[1:00:50] Trustee Luckham: Any questions, or shall we move to a vote?

[1:00:53] Trustee Luckham: You've all reviewed the report.

[1:00:55] Trustee Luckham: All right, let's go to a vote.

[1:00:57] Trustee Luckham: All those in favor, raise your hands electronically or physically.

[1:01:00] Trustee Luckham: I see that looks like that carries unanimously so that carries thank you we'll go to item two

[1:01:06] Trustee Luckham: yep

[1:01:07] Trustee Maude: then I will move that the honest trust executive committee approved demin island

[1:01:10] Trustee Maude: local trust committee bylaw number 229 said it is demin island land use bylaw 2008 number number

[1:01:16] Trustee Maude: 1 2018 in accordance with section 27 the honest trust act right

[1:01:22] Trustee Luckham: move to have a seconder

[1:01:23] Trustee Luckham: trustee elliott thank you um uh you wish to speak to it

[1:01:28] Trustee Maude: this is part two of the farm plan

[1:01:30] Trustee Maude: and no, again, it's a wonderful thing

[1:01:32] Trustee Maude: that's taken many years.

[1:01:34] Trustee Luckham: Yeah, it's excellent to see that farm plan work progressing.

[1:01:38] Trustee Luckham: Denman has always been a leader in that area

[1:01:41] Trustee Luckham: and that's fantastic.

[1:01:42] Trustee Luckham: So let us call the vote.

[1:01:44] Trustee Luckham: All those in favor?

[1:01:46] Trustee Luckham: And I don't see any that's unanimous.

[1:01:49] Trustee Luckham: So therefore that carries.

[1:01:51] Trustee Luckham: So let us move now to Gambier Island

[1:01:55] Trustee Luckham: Local Trust Committee By-law number 158.

[1:01:59] Trustee Luckham: And if it's all right, I'll make the motion.

[1:02:01] Trustee Luckham: i'll speak to it uh i moved that the island's trust executive committee approved gambier island

[1:02:07] Trustee Luckham: local trust committee bylaw number 158 cited as keats island land use bylaw 2002 amendment number

[1:02:13] Trustee Luckham: 1 2023 in accordance with section 27 of the island's trust act do i have a seconder vice

[1:02:21] Trustee Luckham: chair elliott thank you um so this is uh in order to accommodate uh zoning change to accommodate

[1:02:29] Trustee Luckham: the laying of a fiber optic cable to Keats Island to provide fiber optic connectivity

[1:02:36] Trustee Luckham: to the island. There was some omissions associated with delivering this service and contract and

[1:02:46] Trustee Luckham: applying for land use, a rezoning of the foreshore environment to permit this by the contractor.

[1:02:54] Trustee Luckham: the LTC chose to be proactive to advance this in order to not jeopardize the connecting to the

[1:03:01] Trustee Luckham: island and you will recall that you saw this a couple weeks back and it is now returning to us

[1:03:09] Trustee Luckham: with the appropriate report indicating that it is in compliance with the policy statement and the

[1:03:21] Trustee Luckham: the ocp and so that's here uh now for your um approval um if you wish and so any questions

[1:03:30] Trustee Luckham: then i'll call for the vote all those in favor that's unanimous again so that carries and so

[1:03:41] Trustee Luckham: we'll advance now to north pender island local trust committee bylaw number 226

[1:03:47] Trustee Luckham: i think that puts you on plate again we're

[1:03:50] Trustee Maude: back again um i think this is the last um one for the

[1:03:55] Trustee Maude: fees bylaw, so I will move the Islands Trust Executive Committee Approved North Pender

[1:03:59] Trustee Maude: Island Local Trust Committee Bylaw No. 226, cited as North Pender Island Local Trust Committee

[1:04:04] Trustee Maude: Fees Bylaw 2021, in accordance with Section 27 of the Islands Trust Act.

[1:04:09] Trustee Luckham: All right, so moved.

[1:04:11] Trustee Luckham: Do I have a seconder?

[1:04:12] Trustee Luckham: Trustee Peterson, thank you.

[1:04:14] Trustee Luckham: And so good to see these fees finally getting done.

[1:04:17] Trustee Luckham: So, Trustee Maude, do you have any remarks, or should we just go to the vote?

[1:04:21] Trustee Maude: It was a challenge, but we got her done.

[1:04:23] Trustee Maude: done so pleased to bring it forward.

[1:04:26] Trustee Luckham: That's good all right so then I'll call the unless there's

[1:04:29] Trustee Luckham: any questions I'll call the vote all those in favor none opposed so that carries unanimously

[1:04:37] Trustee Luckham: thank you very much and then we have a second bylaw from North Pender 234 over to you.

[1:04:44] Trustee Maude: Okay and

[1:04:44] Trustee Maude: I will move the Islands Trust Executive Committee approved North Pender Island Local Trust Committee

[1:04:49] Trustee Maude: bylaw number 234, cited as North Pender Island land use bylaw number 224-2002, amendment number

[1:04:57] Trustee Maude: 1-2023, in accordance with section 27 of the Island's Trust Act.

[1:05:04] Trustee Luckham: All right. So do I have a

[1:05:07] Trustee Luckham: seconder for that motion? Trustee Peterson, thank you. Do you wish to speak to it, Vice Chair Maude?

[1:05:13] Trustee Maude: No, just as per the report before you, this is to enable an expansion of Plum Tree Court.

[1:05:20] Trustee Maude: They had some rather restrictive zoning there, and to meet the needs of BC Housing for funding of a future expansion of that facility, this just makes a little bit more flexible zoning, so it's easy to tick the boxes.

[1:05:39] Trustee Luckham: Excellent. Well, glad to see Plumtree Court back on the agenda. I know we had some activities there when I was chair, and certainly provides a need in the community.

[1:05:50] Trustee Luckham: so uh is there any questions then i'm going to call for the vote all those in favor

[1:05:58] Trustee Luckham: and it looks like that carries unanimously as well so we'll move along now 6.5 is salt spring

[1:06:06] Trustee Luckham: island local trust committee bylaw number 537 i'll ask trustee peterson to uh take that on

[1:06:13] Trustee Luckham: oh

[1:06:16] Voice 3: thank you chair i move that the island's trust executive committee approves salt spring

[1:06:19] Voice 3: Island Local Trust Committee bylaw number 537, cited as Salt Spring Island Local Trust Committee

[1:06:25] Voice 3: land use bylaw number 355, 1999, amendment bylaw number 2, 2023, in accordance with section 27 of

[1:06:35] Voice 3: the Islands Trust Act.

[1:06:39] Trustee Luckham: And that's seconded by David Maude. Do you wish to speak to the bylaw,

[1:06:45] Trustee Luckham: Trustee Peterson?

[1:06:46] Voice 3: I just mentioned that, of course, we have a staff report in front of us.

[1:06:50] Voice 3: hopefully everyone's read it including the staff recommendation uh to approve um notwithstanding

[1:06:58] Voice 3: uh some correspondence and uh uh the public uh comment period um some of which contained uh

[1:07:11] Voice 3: uh inaccurate information um there's uh my view is that this uh the consistency with the

[1:07:21] Voice 3: uh ocp and the uh policy statement checklist is uh what the executive needs to be looking at and

[1:07:31] Voice 3: that's indicated in the report as as being set up for approval unless there's any questions i

[1:07:37] Voice 3: would just leave it at that all

[1:07:40] Trustee Luckham: right thank you are there any questions for the next chair well

[1:07:46] Trustee Luckham: So, Trustee Mark.

[1:07:49] Trustee Maude: I just wanted the assurance that Director Marler previously provided, that the staff is fully comfortable that we have met all of our statutory requirements for consultation, particularly with First Nations, but that this is indeed the right move forward and that we're not stepping outside of any boxes.

[1:08:17] Trustee Luckham: do you want a response from staff on that oh

[1:08:21] Trustee Maude: well it's just i yeah i would like sort of a bit of a

[1:08:25] Trustee Maude: thumbs up from somebody because because we've had a lot of late information um so and director

[1:08:32] Trustee Maude: marler's not here so hopefully somebody's can can give me some reassurance director

[1:08:38] Trustee Luckham: surmack i see

[1:08:39] Trustee Luckham: you on

[1:08:40] Voice 4: the screen sure thank you mr chair that's so that is my duty to make sure it comes to you

[1:08:46] Voice 4: fully versed and it's had its legal review so to speak and it is uh as well within

[1:08:52] Voice 4: salt's legal purview as it is the easy to pursue all

[1:08:58] Trustee Luckham: right um any further discussion

[1:09:03] Trustee Luckham: then i'm going to call the vote all those in favor raise your hand electronically physically

[1:09:10] Trustee Luckham: and there we go that's unanimous and so indeed that carries and uh so we wish salt spring island

[1:09:16] Trustee Luckham: good luck with this work. This has been a long time on their work agenda. So let us continue

[1:09:24] Trustee Luckham: on now. In fact, actually at 1025, how about we have, we've got a big section ahead of us,

[1:09:30] Trustee Luckham: trust council meeting preparation. If there's an opportunity for you to look at a business case

[1:09:35] Trustee Luckham: that came in late, that would be appreciated. But let's have a, let's just have a 15 minute break,

[1:09:42] Trustee Luckham: break, if that's all right, and we'll come back to Trust Council meeting preparation

[1:09:46] Trustee Luckham: at 10.40. Okay. Welcome

[1:23:58] Voice 6: back, everyone.

[1:24:02] Voice 13: Looks like we're all here.

[1:24:11] Trustee Luckham: Okay, so we've got quite

[1:24:14] Trustee Luckham: the section of work here. Did everybody get a chance to look at that business case that

[1:24:24] Trustee Luckham: came in by email? No. Okay, well, let's see how it unfolds.

[1:24:33] Trustee Luckham: Um, we'll discuss it when we get there. Um, let us, um, uh, start off with the,

[1:24:43] Trustee Luckham: the March Trust Council. So I'm going to go through this section by section where there's

[1:24:47] Trustee Luckham: a lot of items that we're forwarding to council, um, and try to forward them as a group if there's

[1:24:54] Trustee Luckham: no comments. And so I will be asking you to pull the ones that you wish to comment on,

[1:24:59] Trustee Luckham: but let's just start off here you know kind of slowly with the first section 7.11

[1:25:05] Trustee Luckham: march trust council three-day schedule ceo hodgson pillar do you have any remarks on this one

[1:25:11] Trustee Luckham: yes

[1:25:12] Voice 16: thank you well a couple of things first when do you want to schedule your ec meeting

[1:25:19] Voice 16: i give you a little foreshadowing earlier and two options um i i think the tuesday would be

[1:25:28] Voice 16: would be quite workable if indeed you're all there and if you're not there i guess we could

[1:25:34] Voice 16: provide as um a zoom opportunity but now might be a good time to look at the schedule in front of

[1:25:40] Voice 16: you and go ec meeting um and we just get a space in the hotel and and conduct that meeting at that

[1:25:48] Voice 16: point

[1:25:49] Voice 17: and so

[1:25:50] Voice 16: that's one yeah go ahead the second is looking at the breadth of the agenda um if i

[1:25:58] Voice 16: i may you know as is noted there's a lot of material here

[1:26:01] Voice 17: and

[1:26:02] Voice 16: uh it's it's uh your responsibility

[1:26:06] Voice 16: to curate that material and um given that there's there's three themes that are apparent here

[1:26:13] Voice 16: for this trust council session and just going chronological through through the three days

[1:26:18] Voice 16: the first is is the first real opportunity for trust council to talk about its dreams its

[1:26:23] Voice 16: goals and objectives and to have that sort of free form conversation the second of course is

[1:26:30] Voice 16: is the passage of the budget and the review and analysis that's provided ultimately rendering a

[1:26:40] Voice 16: decision that decision likely ends up on the second day if there's amendments it's hard to

[1:26:47] Voice 16: determine the timing associated with that if if the material provided to trust council meets their

[1:26:53] Voice 16: standard and they think that the work of fpc and staff and providing the budget in front of them is

[1:26:59] Voice 16: is generally appropriate it could be relatively quick or we could get into the minutia of um a

[1:27:05] Voice 16: single business case um so that looks like there's enough time for for either one of those then we go

[1:27:12] Voice 16: into the media and social training session in the afternoon it's important i won't go into the

[1:27:18] Voice 16: reasons why and we put surveys out to uh uh the our elected officials both for that session and

[1:27:25] Voice 16: for the strategic planning session hopefully we're getting some of that material back as we speak

[1:27:28] Voice 16: and then finally the last day but i would just like to say if there's anything that you you think

[1:27:35] Voice 16: shouldn't go forward because there's just too much here um certainly you could probably uh um

[1:27:42] Voice 16: raise raise those issues um discuss them with staff um pare the thing down a little bit

[1:27:49] Voice 16: Of course, keep in mind, you can always postpone something that you think if you start as something that's, yeah, we want to discuss it at this meeting.

[1:27:56] Voice 16: But if it went to the next meeting, that would not be the end of the world.

[1:27:59] Voice 16: You could also do that and sort of instruct chair Luckham.

[1:28:03] Voice 16: And, of course, some of the I would call them improvements that we've undertaken in terms of conducting the session, trying to have them be more efficient.

[1:28:12] Voice 16: We'll maintain those. Those are becoming part of our regular work.

[1:28:16] Voice 16: work um you know alexandra's come up with a couple suggestions which i'm just going to run by you

[1:28:21] Voice 16: quickly one is i think it's really really good is that inside this agenda the ec agenda it says

[1:28:28] Voice 16: section 7 trust council meeting preparation where we actually include the whole agenda of trust

[1:28:34] Voice 16: council inside your agenda instead of saying something like c attached which would be the

[1:28:41] Voice 16: trust council agenda and we'd only have to do it once and keep amending it this way we keep

[1:28:45] Voice 16: keep recreating we recreate the the agenda a second time as we move it into um its final

[1:28:52] Voice 16: trust council forum so that might provide some general efficiencies for everyone and

[1:28:58] Voice 16: it would be a happy day um other than that i'll turn it back to you uh mr chair with those two

[1:29:04] Voice 16: comments one about let's find a time for the executive committee committee meeting and two

[1:29:08] Voice 16: acknowledging that there's a lot of information here trustees tend to um they've made comments

[1:29:13] Voice 16: that they don't like too much information we're duty bound to bring you timely information i think

[1:29:17] Voice 16: we've done that um but if you wish to amend that in any way certainly uh we can assist you in that

[1:29:23] Voice 16: conversation thanks okay

[1:29:26] Trustee Luckham: with thanks um not quite clear on the alexander proposition about having

[1:29:32] Trustee Luckham: the agenda attached but certainly the three-day schedule and the agenda is the first items on here

[1:29:37] Trustee Luckham: ultimately we need to digest all the materials up to finally confirm the schedule and the draft

[1:29:44] Trustee Luckham: draft agenda, which is what we typically end up doing. So let's consider that into the future

[1:29:50] Trustee Luckham: here. At the moment, I got my head wrapped around doing exactly that. So with respect to your first

[1:29:58] Trustee Luckham: question, let me just ask.

[1:30:00] Trustee Luckham: are you thinking that we'd have an executive committee meeting at 9 30 if that was happening

[1:30:06] Trustee Luckham: on the tuesday um if that's the case i can certainly make that work for myself let's see

[1:30:12] Trustee Luckham: what the vice chairs think about that um tuesday morning opportunity and i think i heard you say

[1:30:19] Trustee Luckham: that staff might be traveling that day no

[1:30:22] Voice 16: no sir

[1:30:23] Trustee Luckham: okay so

[1:30:25] Voice 16: there's two two options regularly we would

[1:30:28] Voice 16: just have the ec meeting on the morning of the tuesday before the afternoon session starting it

[1:30:34] Voice 16: at one we've asked to advance it and grab a couple more hours so that what do we do with

[1:30:39] Voice 16: the ec meeting we can just make it earlier that day um or we can make it the day before if it's

[1:30:46] Voice 16: the day before on the monday that is a travel day for and set up day for staff right um could

[1:30:53] Voice 16: could we do it? Sure, we could do it. It's just an added complication. The recommendation is that

[1:30:59] Voice 16: you do it on the Tuesday, and if we're all there anyway, start it at nine o'clock or something

[1:31:06] Voice 16: like that for that day.

[1:31:08] Trustee Luckham: Okay, so let's decide this, and then we'll move on to the rest of the

[1:31:11] Trustee Luckham: agenda. So, Vice Chairs, your availability and remarks regarding, I'm in favor of doing this

[1:31:17] Trustee Luckham: tuesday morning but let's see what you think um

[1:31:22] Trustee Maude: so i'll just jump in um i strongly endorse

[1:31:24] Trustee Maude: tuesday morning because monday um virtually all day we have an elizabeth may adam olsen meeting

[1:31:31] Trustee Maude: that's been scheduled for half a year um it's the quarterly meeting of the sgi so i don't think

[1:31:38] Trustee Maude: there's any way that i can avoid that um probably the same with my fellow vice chairs

[1:31:43] Trustee Maude: so I really, really would like to do Tuesday morning.

[1:31:47] Trustee Luckham: Okay.

[1:31:49] Trustee Luckham: Trustee Elliott?

[1:31:52] Voice 12: Yep, no problem with Tuesday morning.

[1:31:54] Voice 12: But can I suggest 9 o'clock?

[1:31:56] Voice 12: I mean, then...

[1:31:57] Trustee Luckham: However

[1:31:58] Voice 12: it works, yeah.

[1:31:59] Voice 12: Yeah, 9 o'clock is fine, and I'm great with that.

[1:32:02] Trustee Luckham: Okay.

[1:32:03] Trustee Luckham: Trustee Peterson?

[1:32:07] Voice 3: Yes, Tuesday's fine.

[1:32:09] Voice 3: I'll be traveling Monday evening anyway,

[1:32:13] Voice 3: so I'm all good with that.

[1:32:14] Voice 3: Um, to Alexandra's, uh, suggestion, uh, which I believe was just putting all the trust council

[1:32:23] Voice 3: agenda items into a, uh, a discrete attachment or, or, uh, appendix, or I, I think that's a

[1:32:31] Voice 3: great idea. And certainly when we look at these, uh, pre trust council agendas, uh, um, mixed in

[1:32:41] Voice 3: in with all of the other executive committee stuff i actually think it would be easier to read

[1:32:45] Voice 3: yes um from my from my perspective so i'm i'm 100 in support of that that notion um i think that's

[1:32:54] Voice 3: a great idea let's at least at the very least let's trial it if there is for some reason some

[1:33:00] Voice 3: problem with it we can reconsider but i i say let's go ahead with that okay

[1:33:10] Trustee Luckham: um so we're talking

[1:33:11] Trustee Luckham: about going ahead with that for the next iteration not this

[1:33:14] Voice 16: for june yeah

[1:33:15] Trustee Luckham: okay um so so somebody

[1:33:18] Trustee Luckham: explain that to me as we advance through it but i don't want to discuss that today but i'm certainly

[1:33:23] Trustee Luckham: in favor of making what appears to be um to some of you obvious improvement so it sounds like nine

[1:33:31] Trustee Luckham: o'clock on tuesday morning ceo is that good

[1:33:33] Voice 16: that's great so motion to that effect would be helpful

[1:33:35] Voice 16: okay

[1:33:36] Trustee Luckham: excellent we'll post it

[1:33:37] Trustee Luckham: somebody make that motion i

[1:33:43] Voice 12: move that executive committee schedule

[1:33:44] Voice 12: it's um free march trust council meeting for 9 a.m tuesday march 12 2024 in person perfect

[1:33:58] Trustee Luckham: do i have a seconder uh trustee maude thank you um all those in favor right that carries

[1:34:06] Trustee Luckham: unanimously so that's done all right so um see how you gave us a brief overview of the three-day

[1:34:14] Trustee Luckham: schedule there thank you for that um and then following into that is the trust council draft

[1:34:19] Trustee Luckham: agenda i think you also touched on that or do you have some remarks specifically about that

[1:34:25] Trustee Luckham: agenda that's in front of us uh

[1:34:28] Voice 16: no i i think that i provided just a contextual overview

[1:34:32] Voice 16: review and um you know if you're asking whether i'd like to speak to any of the items i certainly

[1:34:39] Voice 16: would at some point but um follow up follow up follow along later

[1:34:43] Trustee Luckham: okay so then um we will pick

[1:34:46] Trustee Luckham: that up at the end here we're getting changes that we've contemplated and then um approve the

[1:34:52] Trustee Luckham: three-day schedule and the draft agenda uh to go to council so uh the first item here which i'm

[1:34:59] Trustee Luckham: going to ask to advance to uh council then is the just december trust council draft minutes so

[1:35:06] Trustee Luckham: unless there's anything terribly wrong there i would advance those to council anybody have anything

[1:35:10] Trustee Luckham: to say about them no so then let's advance the december trust council draft minutes to council

[1:35:17] Trustee Luckham: as uh as presented you got that robert this is we're going to start moving fast now

[1:35:26] Trustee Luckham: um nothing to forward to council with respect to trust council rwm so that'll just remain

[1:35:33] Trustee Luckham: vacant uh cao your report pending it says here yes what do you want us to do with that i've got

[1:35:41] Voice 16: a very brief report mr chair and i'd send it out to you later today or tomorrow you'd all say it's

[1:35:46] Voice 16: good because you've never said it's bad and then i'll include it in the report in the agenda going

[1:35:52] Voice 16: out on friday yeah

[1:35:54] Trustee Luckham: well i'm in favor of giving everybody on staff as much rope as they need

[1:35:59] Voice 16: not too much of course but yeah i understand yeah

[1:36:02] Trustee Luckham: understood so uh uh so then uh executive

[1:36:07] Trustee Luckham: committee are you uh uh comfortable with uh advancing the cao's report to council as per

[1:36:16] Trustee Luckham: as will be provided okay so then um so i'm just going to say then that by general consent

[1:36:26] Trustee Luckham: that the caos um uh report uh be advanced to uh council um in due course how's that

[1:36:36] Trustee Luckham: by general consent so trust council follow-up action list um that's a piece of information

[1:36:44] Trustee Luckham: um and i'm assuming that we would just advance that to council would we

[1:36:49] Voice 16: would mr chair um trust

[1:36:51] Voice 16: council did make a motion at their last meeting where i suggested two things to them and they

[1:36:56] Voice 16: readily accepted one the combining of different strategies that are similar um keep in mind we

[1:37:02] Voice 16: can always keep the historical notion of when these you know when motions were passed so we can

[1:37:07] Voice 16: we can always walk back in time and find out when a given consideration was required but it's

[1:37:13] Voice 16: inefficient to just have it on an ever-expanding list so i have done part one and i've combined

[1:37:19] Voice 16: you know i um just for example um item five executive committee work with staff and

[1:37:25] Voice 16: according to its strategy prepare a request for the province to revisit the grant funding

[1:37:29] Voice 16: funding formula to the islands trust and further that trust council respond to minister can't

[1:37:33] Voice 16: affect the trust council revisit the request for review of the islands trust mandate

[1:37:37] Voice 16: so similar things i've put into the same place and the second part which i'm intending to bring

[1:37:42] Voice 16: to june is a complete just to tidy up as i gently make my way out the door is to have a the fuel as

[1:37:49] Voice 16: um refined and narrowed as possible so that final piece will come with the next

[1:37:59] Voice 16: with the next within the june agenda the reason for that is you've got so many think pieces on

[1:38:03] Voice 16: this agenda um we could get if we do a full session on the fuel um you could get into an

[1:38:11] Voice 16: an hour-long conversation on a single topic, potentially.

[1:38:14] Voice 16: So I think that's a reasonable means forward.

[1:38:18] Voice 16: Nevertheless, this is updated.

[1:38:24] Voice 13: Chair,

[1:38:25] Voice 12: I just have a question about that.

[1:38:26] Voice 12: Yes, please.

[1:38:28] Voice 12: Could you include a line about that in your report

[1:38:30] Voice 12: so that we don't go down the rabbit hole?

[1:38:32] Voice 12: Sure.

[1:38:33] Voice 12: Here's what I've done.

[1:38:33] Voice 13: That's a great idea.

[1:38:34] Voice 13: Here's

[1:38:34] Voice 12: what I'm going to do.

[1:38:35] Trustee Luckham: Yeah.

[1:38:36] Voice 12: And that'd be great.

[1:38:37] Voice 12: Thanks.

[1:38:40] Trustee Luckham: Okay.

[1:38:40] Trustee Luckham: So then I'm going to take it then that by general consent,

[1:38:43] Trustee Luckham: the Trust Council follow-up action list be forwarded to Council

[1:38:46] Trustee Luckham: as presented all right so that's done now here we get a little bit uh squirrely 7.17 strategic plan

[1:38:57] Trustee Luckham: session we have goals and priorities workshop item as the uh first item there um and then

[1:39:05] Trustee Luckham: attached to that is a swat uh 2023 swat and strategic plan ceo you want to brief us on this

[1:39:12] Trustee Luckham: or do you just want to feel the question?

[1:39:15] Voice 16: I do want to brief you briefly.

[1:39:18] Voice 16: So this is where we're going into a free thinking space

[1:39:21] Voice 16: with Trust Council.

[1:39:23] Voice 16: We've hired an excellent facilitator, Chi-Ying Ho,

[1:39:25] Voice 16: from WCS, Facilitation and Planning.

[1:39:29] Voice 16: And really she's going to take us through the barest

[1:39:33] Voice 16: or just a context setting exercise at the start.

[1:39:37] Voice 16: We included the SWOT because it's from the SWOT

[1:39:40] Voice 16: and your collective thinking um and we've tidied it up a bit the trust council will

[1:39:45] Voice 16: muse on it or anything else um of interest and begin to come up with some broad goals

[1:39:53] Voice 16: and objectives um for the organization and for the region and um we put it out a survey

[1:40:00] Voice 16: to get some early ideas we'll collate those she'll present them to the group and then really

[1:40:07] Voice 16: we'll just go through a facilitated conversation around what those could be and then at the end

[1:40:12] Voice 16: of the three hours let's see if we've got some some key areas it's it's important for the

[1:40:17] Voice 16: corporate planning process of course to to highlight the large ones because then we're

[1:40:20] Voice 16: going to be starting the actual what strategies would support those goals and then what would

[1:40:26] Voice 16: those strategies cost and how would we bring them into the next next budget cycle so it's important

[1:40:32] Voice 16: important, though we'll see how it goes and we'll see how trustees undertake this. The last time we

[1:40:41] Voice 16: did this, we did this over two or three trust council sessions. So this is just our first

[1:40:45] Voice 16: little step in just to the goals and objectives. So I'm looking forward to the session and

[1:40:53] Voice 16: hopefully you are too. So hopefully you don't have to, just by reading what is there and by

[1:40:59] Voice 16: looking at the swat um you understand and trustees will understand what we're undertaking

[1:41:04] Voice 16: and if not i would send something else out at your direction

[1:41:08] Trustee Luckham: okay thank you for that um just

[1:41:12] Trustee Luckham: going back and forth between the session and the schedule um i would just make a remark i would

[1:41:18] Trustee Luckham: think it would be helpful um to have the time on this page uh tuesday march 12th 2 30 to 5 30

[1:41:25] Trustee Luckham: whatever it is um in order that when people are looking at it they can focus on what time of that

[1:41:32] Trustee Luckham: is allocated to that so i'll go to the vice chairs and ask if there's anything else

[1:41:38] Trustee Luckham: they would like to ask or have any suggestions two o'clock have

[1:41:46] Voice 16: you all filled out the survey

[1:41:47] Voice 16: i guess that's my first question it's

[1:41:49] Voice 12: a very good survey um i i just say that the combined

[1:41:54] Voice 12: vine swat analysis is really helpful um and who did it and how you did it but we've got some really

[1:42:08] Voice 12: good stuff in there um is there a way to present it that isn't sort of broken up over pages um

[1:42:15] Voice 12: more colors i don't know it's kind of like everything is is there it just um could it

[1:42:22] Voice 12: use a little finesse okay maybe

[1:42:24] Voice 12: communications could help with that i'll work on that

[1:42:27] Voice 16: you you

[1:42:28] Voice 16: will recall we did this and then we went to combined strategies so what strength would

[1:42:35] Voice 16: would mitigate what weakness but that's a bit the reason that's not included and we came up with a

[1:42:41] Voice 16: list the reason that's not included is that gets really down into work items that's where the

[1:42:46] Voice 16: trustees went and this is intended to be a goals and objectives higher level discussion

[1:42:51] Voice 16: discussion and later on we'll marry those strategies that come out of this with the

[1:42:56] Voice 16: combined strategies piece. I don't recommend

[1:42:59] Voice 16: putting it in here right now because we'll end

[1:43:01] Voice 16: up talking about one thing for an hour.

[1:43:03] Voice 12: So to follow up on that, something that occurred to me

[1:43:07] Voice 12: is once we've got the goals identified or some, I don't want to use the word consensus because

[1:43:18] Voice 12: because agreement that's

[1:43:20] Voice 12: a agreement thank you um could the next stage be um then we bring in

[1:43:28] Voice 12: those uh strategies and actions that we identified back in march or june whenever it was for june

[1:43:34] Voice 12: um sort of under that you know that's

[1:43:38] Voice 16: the goal oh

[1:43:39] Voice 12: great okay

[1:43:40] Voice 16: that is the goal of the

[1:43:41] Voice 16: the corporate planning process and thank you and get

[1:43:45] Voice 12: this okay yes

[1:43:47] Voice 16: but it will be the combination

[1:43:49] Voice 16: so let's say we're going to paint the house a certain color the trustees will have come up

[1:43:54] Voice 16: with through their combined strategies a number of ideas but staff will also step back and go well

[1:44:00] Voice 16: how would we best paint the house and um it might be um what the trustees came up with or it might

[1:44:06] Voice 16: might be you know staff might have an idea that's uh quicker or or another angle that would be the

[1:44:12] Voice 16: work over the next couple of months is to begin to develop those strategies and bring them back

[1:44:16] Voice 16: to trust council and then we're away to the

[1:44:18] Voice 12: companion the companion piece for that is the

[1:44:21] Voice 12: fuel that you're going to bring back and say what was already decided where we've made sort of some

[1:44:28] Voice 12: headway on what needs to be left off and and so some sort of analysis of our fuel for june would

[1:44:35] Voice 12: be a nice companion piece okay i see how this is coming together it's kind

[1:44:38] Voice 16: of coming together

[1:44:39] Voice 16: a bit yeah

[1:44:43] Trustee Luckham: um okay um so ostensibly some uh formatting um of the document otherwise it's

[1:44:54] Trustee Luckham: gonna go to council as presented is that uh what i'm hearing that's

[1:44:59] Voice 16: right sir and then i've added

[1:45:00] Voice 16: an update to the strategic plan itself as a backdrop to those two previous pieces so trustees

[1:45:06] Voice 16: should be fairly well nested in the information they need okay

[1:45:10] Trustee Luckham: it is a lot of information um but

[1:45:13] Trustee Luckham: it's a big task and you

[1:45:15] Voice 16: don't need to have the strat plan in there um

[1:45:20] Voice 15: it's up to you i think

[1:45:26] Voice 12: it's really helpful to know where we've been or where

[1:45:29] Voice 12: we've come from maybe

[1:45:32] Trustee Luckham: that should be

[1:45:33] Trustee Luckham: identified as an appendix i suppose um rather than although all of it is uh i really i guess

[1:45:41] Trustee Luckham: the details in how it is the consultant is planning to lead this is um and i see we've

[1:45:48] Trustee Luckham: got goal topics and priorities um as two subject areas um and then indeed the survey responses

[1:45:56] Voice 16: you know what you've you've made a good point chair luckham on the session outline i'm going

[1:46:01] Voice 16: to say two attachments i'm going to note on the session outline more clearly there's two

[1:46:06] Voice 16: attachments one is the

[1:46:08] Voice 16: swat and the second is the current strategic plan okay

[1:46:12] Trustee Luckham: that's good because

[1:46:16] Trustee Luckham: that that fills the void what we're gonna be discussing i don't know if your connection

[1:46:24] Trustee Luckham: is bad there trustee elliott but your voice fades in and out and um i'm not sure if you're copying

[1:46:30] Trustee Luckham: all of us in because

[1:46:31] Voice 12: i keep interrupting you

[1:46:32] Trustee Luckham: because

[1:46:34] Voice 12: i keep interrupting you and then stopping

[1:46:36] Voice 12: I

[1:46:37] Trustee Luckham: was trying to be polite, but go ahead.

[1:46:41] Trustee Luckham: Thank you.

[1:46:42] Voice 12: Thank you, sir.

[1:46:43] Voice 12: Could we print, could we have a printed copy of this, these two attachments, the SWOT analysis, the backdrop of the strategic plan, a little bit of a binder.

[1:46:54] Voice 12: I know we've cut the budget on all these things, but I don't know.

[1:46:59] Voice 6: For each trustee?

[1:47:00] Voice 12: Well, just for those attending in person.

[1:47:03] Voice 12: You know, we've given them homework.

[1:47:05] Voice 12: work here's a significant i think it'd be helpful to have this printed out not the entire agenda

[1:47:09] Voice 12: but these pieces um or at least 10 copies not okay

[1:47:15] Trustee Luckham: well the

[1:47:17] Trustee Luckham: other thing is that in my note to

[1:47:19] Trustee Luckham: trustees which is going to come out of this discussion today and i'm already realizing

[1:47:23] Trustee Luckham: that this particular item needs to be a focus for trustees attention um i can just ask them if you

[1:47:31] Trustee Luckham: want printed material for reference in the session please print your own out and bring it

[1:47:36] Trustee Luckham: and that's what i would do um rather than loading up staff with too many i

[1:47:42] Voice 15: can i can bring 10 copies

[1:47:44] Voice 15: just to get

[1:47:45] Voice 15: us going well

[1:47:46] Trustee Luckham: i'll still say that anyway and um we'll go with that flow so thank

[1:47:51] Trustee Luckham: Thank you, Vice Chair Elliott.

[1:47:54] Trustee Luckham: Anything else on this?

[1:47:58] Trustee Luckham: So then I'm going to say then

[1:48:00] Trustee Luckham: that the strategic plan session 7.17,

[1:48:05] Trustee Luckham: including the sub items, 7.1,

[1:48:09] Trustee Luckham: I'm not gonna, just the strategic plan session,

[1:48:12] Trustee Luckham: be forwarded to council as amended

[1:48:15] Trustee Luckham: because you're going to make some adjustments

[1:48:20] Trustee Luckham: by general consent.

[1:48:21] Trustee Luckham: percent you're with me robert yes i am

[1:48:29] Trustee Luckham: excellent well then let's move on to 7.18 uh meeting

[1:48:34] Trustee Luckham: procedures bylaw request for decision uh cao any remarks should we just send this one well i think

[1:48:42] Voice 16: this is uh trust counsels it is not bound to to pass this i think this is going to be a discussion

[1:48:49] Voice 16: um you know this is the material elements that that bind these conversations

[1:48:53] Voice 16: conversations, but ultimately how will it be used and how will it be scheduled into future

[1:48:57] Voice 16: trust council meetings and its practicality or material benefit. I think that's going to be

[1:49:04] Voice 16: really where this flies, but it's an innovation for the Islands Trust and it's an opportunity to

[1:49:10] Voice 16: have that conversation. This is David's work. You had a pre-version of this, I believe at your last

[1:49:16] Voice 16: ec meeting not sure about that but um this is how we would bring this into the legislative framework

[1:49:26] Voice 16: it's been asked for and i think the second part is the implementation of it will be the important

[1:49:33] Voice 16: question so trust council i think you know can take this um under its advisement if they want

[1:49:38] Voice 16: to go all the way and pass it that's great um otherwise we'd probably come back with um

[1:49:43] Voice 16: some implementation kind of considerations for future trust council

[1:49:48] Voice 16: meetings, but I think it's a good piece of work quickly rendered.

[1:49:53] Trustee Luckham: I agree. I'm glad to see us moving into this space.

[1:49:57] Trustee Luckham: I can imagine there'll be however,

[1:49:59] Trustee Luckham: conversation about the whole concept of committees as, as,

[1:50:04] Trustee Luckham: as allowed for in policy. So we should be prepared for that.

[1:50:09] Trustee Luckham: But otherwise if there's no other remarks from anybody,

[1:50:13] Trustee Luckham: I would say that 7.1.8 before the council has presented by general consent, and it looks like

[1:50:21] Trustee Luckham: I have general consent. So let's move on to 7.19, records management system bylaw 195.

[1:50:29] Trustee Luckham: And we have seen a lot of records management bylaws over the years. Do you have any remarks

[1:50:35] Trustee Luckham: here, CAO? Otherwise, we'll forward it.

[1:50:37] Voice 16: I'd forward it because I'd be wasting your time

[1:50:40] Voice 16: if i was trying to summarize this thing for you and i'm totally okay with that um let's see what

[1:50:46] Voice 16: trust council says it's some work david david as you can see is going through the history of the

[1:50:51] Voice 16: trust and tidying up some areas that maybe aren't so fun but um are are needed okay to modernize us

[1:50:59] Voice 16: so um i absolutely think it should go forward

[1:51:01] Trustee Luckham: okay any concerns there from anybody nope then

[1:51:06] Trustee Luckham: then I'll take it then at 7.1.9 before the council as presented. So this brings us to a couple of

[1:51:14] Trustee Luckham: items, which are also three items, which I think are ready to go to council. 7.10, 1.10, 1.11,

[1:51:21] Trustee Luckham: 1.12. Do any of you wish to speak to any of those, Trustee Peterson?

[1:51:28] Voice 3: Yeah, thank you, Chair. Just

[1:51:29] Voice 3: that the item that's listed under here is the old three-day schedule, not the one at the top of the

[1:51:35] Voice 3: agenda which i think is the one that should go to trust council this is the one that's on this

[1:51:41] Voice 3: agenda that conflates a noon uh start for us this

[1:51:46] Voice 3: is june not march oh sorry never mind

[1:51:52] Voice 16: that's right

[1:51:55] Voice 16: the only thing i'd say mr chair is how do you want to have the conversation with trust council about

[1:52:00] Voice 16: where they want to have their next meeting in september do you want me to write a separate

[1:52:08] Voice 16: report do you want me to just during my cao comments go show of hands what island's interested

[1:52:16] Voice 16: do you want me to um let's

[1:52:21] Trustee Luckham: make that make that an item under 7.110 and maybe you can just call

[1:52:25] Trustee Luckham: that section upcoming meetings and i think that a show of hands or email to alexandra to say hey

[1:52:33] Trustee Luckham: we'd like you to come to our island and you know that's clearly we need to make that decision

[1:52:39] Trustee Luckham: i thought we had actually prescribed uh september meeting place no

[1:52:44] Voice 16: we had a prescribed list and it

[1:52:45] Voice 16: became the three defined dates this is my recollection and creating some space around

[1:52:52] Voice 16: the september meeting i think we had two victoria's in there and um understand that

[1:53:00] Voice 16: they

[1:53:00] Trustee Luckham: want to have a

[1:53:01] Voice 16: second island version yeah

[1:53:03] Trustee Luckham: so you know obviously um the other conversation

[1:53:06] Trustee Luckham: that's going to happen um is whether or not council wants to change its mind about in person or or in

[1:53:12] Trustee Luckham: person and so i think that maybe under section 12 next meetings wherever that no sorry wherever

[1:53:19] Trustee Luckham: that lies on the trust council agenda the next meeting decision moment um that we should have

[1:53:25] Trustee Luckham: that flag there as september meeting location what do you think about that um

[1:53:36] Voice 17: well

[1:53:39] Voice 16: there isn't that

[1:53:39] Voice 16: yeah

[1:53:40] Trustee Luckham: and i'm saying that we should make that right like there will be an agenda

[1:53:44] Trustee Luckham: which is actually on page as tim has pointed out there which is on page um i'm sorry i'm losing it

[1:53:57] Trustee Luckham: which is on page oh 141 no that we don't have that agenda no

[1:54:05] Voice 16: this is our next agenda we're

[1:54:07] Voice 16: talking about the one next yeah

[1:54:09] Trustee Luckham: so we need to make that you're saying is we need to make that

[1:54:12] Trustee Luckham: decision in march yeah in order to prepare for it so where do we want agenda why

[1:54:19] Voice 16: don't we put it

[1:54:20] Voice 16: post budget discussion so we'll we'll return to it on the thursday morning in some tidy up time

[1:54:26] Voice 16: and uh

[1:54:27] Voice 16: and i'll make a note to that effect well

[1:54:30] Trustee Luckham: let's just make sure we don't lose it and say

[1:54:32] Trustee Luckham: then that by general consent, that an item be added to the agenda following the budget session

[1:54:40] Trustee Luckham: to ask to solicit council's suggestions for the September meeting. Okay. And then it would become

[1:54:52] Trustee Luckham: an item. Do I have a seconder? Well, I'm just by general consent. And Robert, you captured that?

[1:55:00] Voice 7: uh no chair i didn't quite understand what you're referring to okay

[1:55:05] Trustee Luckham: so i'm just going to say then

[1:55:07] Trustee Luckham: that i i move uh that an item a new item be added following in the budget uh presentations

[1:55:19] Trustee Luckham: to uh solicit uh council's interest in a september meeting location all right is that adequate yes

[1:55:33] Voice 15: yep i've got it too okay

[1:55:35] Trustee Luckham: and so i'm just going to do that by general consent uh trustee maud

[1:55:39] Trustee Luckham: did you have a hand up for something else

[1:55:40] Trustee Maude: yeah i just wanted to suggest that maybe um in in your

[1:55:44] Trustee Maude: chairs comments and advance the meeting that maybe that be highlighted so it's on people's radars so

[1:55:50] Trustee Maude: they can have time to think about in advance that's

[1:55:53] Trustee Luckham: an excellent suggestion i'll add that

[1:55:55] Trustee Luckham: that as the next item.

[1:55:57] Trustee Luckham: So note meeting location, September.

[1:56:08] Trustee Luckham: Okay, done.

[1:56:12] Trustee Luckham: Where were we now?

[1:56:16] Trustee Luckham: Okay, so I'm at 7.10, 7.11, 7.12.

[1:56:20] Trustee Luckham: Is there any other discussion

[1:56:21] Trustee Luckham: on any of those other two items?

[1:56:26] Trustee Luckham: No, then I'm gonna take it by general consent

[1:56:29] Trustee Luckham: at 7.1.10, 7.1.11, 7.1.12

[1:56:35] Trustee Luckham: be forwarded to council as presented by general consent.

[1:56:39] Trustee Luckham: All right, everybody?

[1:56:41] Trustee Luckham: Trustee Elliott?

[1:56:42] Voice 12: Sorry, I am a little bit lost.

[1:56:44] Voice 12: We haven't approved the agenda for March.

[1:56:48] Voice 12: We're still just talking about...

[1:56:49] Voice 12: Sorry, I'm getting lost in your 7.1.

[1:56:51] Trustee Luckham: No, we

[1:56:51] Trustee Luckham: have not approved

[1:56:52] Voice 12: the agenda for March yet.

[1:56:54] Trustee Luckham: We're going to pick that up at the end of this discussion.

[1:56:56] Trustee Luckham: Thank you.

[1:56:57] Trustee Luckham: Okay, that's great. So now I'm on section 7.2, planning services. There's four items there.

[1:57:11] Trustee Luckham: I'll ask the director, Sir Mac, if you need to speak to your report. Otherwise, I'll see if

[1:57:16] Trustee Luckham: there's an interest in any discussion and any of these other items.

[1:57:20] Voice 4: Thank you, Mr. Chair. I don't

[1:57:22] Voice 4: believe I need to speak to anything there. I think it's reasonably self-explanatory, but happy to

[1:57:26] Voice 4: to answer any questions

[1:57:27] Trustee Luckham: okay so uh vice chairs items 7.2.1 2 3 and 4 in the planning services

[1:57:35] Trustee Luckham: section starting on page 208 of your agenda uh is there any discussion cao sorry

[1:57:46] Voice 16: it looks like

[1:57:46] Voice 16: i'm talking a lot at this meeting mr chair

[1:57:48] Trustee Luckham: that's okay just

[1:57:49] Voice 16: pointing out at 723 um an important

[1:57:53] Voice 16: important piece of work um trust council chose to to to make this a graduated process

[1:58:00] Voice 16: and this has gone past regional planning committee they're in agreement they forwarded it here so if

[1:58:06] Voice 16: there are calls to say how come we're not you know what's the pace by which we're addressing this

[1:58:10] Voice 16: we're doing this in keeping with trust council's interest and i think it's going to be ultimately

[1:58:17] Voice 16: a great report um you never know maybe there'll be a budget reconsideration and we'll be able to

[1:58:22] Voice 16: give them the software that the bylaw enforcement group needs. But it's not for me to reason why.

[1:58:31] Voice 16: Well, thank you for

[1:58:33] Trustee Luckham: those remarks and the importance of this work. And indeed,

[1:58:37] Trustee Luckham: in my opinion, the importance of the funding for the software. But anyway, we're not here

[1:58:43] Trustee Luckham: to debate that today. 7.2.1, 2, 3, and 4. Anything else on those? Okay, I'm going to forward 7.2.1,

[1:58:59] Trustee Luckham: 2.2 2.3 2.4 to council as presented and that brings us to administrative services

[1:59:07] Trustee Luckham: we're going to dig deep here now uh um so i'm just going to initially look at the first four

[1:59:17] Trustee Luckham: items here the director of administrative services report number of these you've seen

[1:59:22] Trustee Luckham: at financial planning committee already so then at 7.32 is the quarter quarter three financial

[1:59:28] Trustee Luckham: financial report, quarter three financial broadcast and the financial planning committee

[1:59:33] Trustee Luckham: work plan. Are there any concerns about advancing those first four items to council as presented?

[1:59:44] Trustee Luckham: Okay. And Director Mobs, do you have anything to say about your service administrative services

[1:59:49] Trustee Luckham: report?

[1:59:52] Voice 9: Nothing that I need to say. All the information I hope is fairly clear in that

[1:59:56] Voice 9: report.

[1:59:57] Trustee Luckham: Okay. So then I'm going to take it then.

[2:00:00] Trustee Luckham: that item 7.3.1 3.2 3.3 and 3.4 be forwarded to council as presented and then i'm going to

[2:00:10] Trustee Luckham: go to 7.35 as the budget materials okay so that um is done by general consent you're with me robert

[2:00:25] Voice 7: Yes.

[2:00:26] Trustee Luckham: Thank you.

[2:00:27] Trustee Luckham: Excellent work.

[2:00:30] Trustee Luckham: 7.3.5.

[2:00:33] Trustee Luckham: I don't know, Robert, if you've done one of these pre-council meetings before, but it's pretty hairy.

[2:00:41] Trustee Luckham: There's a lot of stuff.

[2:00:43] Trustee Luckham: So thank you.

[2:00:45] Trustee Luckham: So the budget materials here, there's a ton of them.

[2:00:53] Trustee Luckham: I'm inclined to want to ask you to reflect on which ones you want to talk about, but there's

[2:00:59] Trustee Luckham: just simply so many of them. And maybe what I'll ask is at this juncture, with respect to the budget

[2:01:06] Trustee Luckham: materials, whether the CAO or the Director of Administrative Services, have any remarks or want

[2:01:11] Trustee Luckham: to draw attention to any particular item, and then I'll maybe work my way through it and flag those

[2:01:18] Trustee Luckham: for conversation when we get there so cao and i

[2:01:23] Voice 16: have one one brief thing and julie i apologize

[2:01:25] Voice 16: i should have brought this up with you earlier it's not um terribly challenging i don't think but

[2:01:31] Voice 16: as trust counts when we've been in this moment before trust council will go through its budget

[2:01:36] Voice 16: and then it needs to land on a moment where it says we passed this budget do you see that being

[2:01:43] Voice 16: the approval of the financial plan bylaw 24 to 25 so do you see that being three seven three five

[2:01:51] Voice 16: five and following um will achieve that so

[2:01:57] Trustee Luckham: 7.3.55 at the very end financial plan bylaw and and then

[2:02:01] Trustee Luckham: followed by the revenue anticipation borrowing bylaw those are the two items correct so that

[2:02:06] Voice 16: that is the decision making moment for trust council and in opening remarks because quite

[2:02:11] Voice 16: often it gets lost you know what are

[2:02:13] Voice 16: we doing where's the rfd for this

[2:02:15] Voice 17: um

[2:02:16] Voice 16: and you know chair

[2:02:19] Voice 16: luckham you want to reflect on what this process is going to look like um in terms of i want to

[2:02:25] Voice 16: talk about this i want to talk about that in the budget um and i don't know whether you and julie

[2:02:32] Voice 16: would have that conversation or you'd have the chair of fbc involved but this is the moment to

[2:02:38] Voice 16: just reflect on that because we'll have a week to ensure it runs as smoothly as possible well so

[2:02:45] Trustee Luckham: i'll just say i think that is the moment um do vice chairs agree yeah yeah you know what's

[2:02:52] Trustee Luckham: interesting in here um and this is just formatting strictly formatting how the our numbering system

[2:02:58] Trustee Luckham: it gets pretty hairy there with these six digit numbers that you know when i look at the bottom

[2:03:05] Trustee Luckham: of the page here I look at 7.3.55 I think it's a subheading under eelgrass mapping so somehow

[2:03:12] Trustee Luckham: that tabulation needs to or bolding or something needs to change so that that doesn't look like a

[2:03:17] Trustee Luckham: minor item compared to a major item and I know that's just think about that. So Julia did you

[2:03:28] Trustee Luckham: have anything you wanted to jump in on here before we start going through these one at a time or

[2:03:33] Trustee Luckham: groups at a time um

[2:03:36] Voice 9: oh i do have a few comments i'll just briefly respond to your comment chair

[2:03:42] Voice 9: about the formatting some of the formatting challenges that you're experiencing in the

[2:03:46] Voice 9: current agenda are because these are buried in the executive committee agenda it will be

[2:03:51] Voice 9: clearer once it's um in the trust council agenda and so what the cao was referring to previously

[2:03:57] Voice 9: where let's just prepare the trust council agenda outside of ec and then refer to it in executive

[2:04:01] Voice 9: committee meetings, I think that would solve this problem as well. Going back to the budget

[2:04:07] Voice 9: material, I just need to find where I'm at. I did want to draw attention to the committee

[2:04:17] Voice 9: 7.3.5.3. This is a document that was not included in the financial planning committee agenda,

[2:04:24] Voice 9: but I have included it for trust council. It is the budget presented by area of function.

[2:04:31] Voice 9: So this is the way that the final approved budget is presented on our website for the

[2:04:36] Voice 9: public.

[2:04:36] Voice 9: We've had some trustees inquiring about what's the total dollars that are being allocated

[2:04:40] Voice 9: to the various service areas at Islands Trust and this presentation provides that information.

[2:04:45] Voice 9: So I won't be speaking to it, it's just simply an additional piece of information.

[2:04:49] Voice 9: I wanted to highlight it as of course it wasn't at FPC.

[2:04:53] Voice 9: FPC did direct a number of changes to the budget so of course we've seen changes to

[2:04:58] Voice 9: the tax increase for both Bowen and for local trust areas. So for local trust areas, we're

[2:05:05] Voice 9: looking at a tax increase of 5.5%. That excludes tax increase expected from non-market change

[2:05:12] Voice 9: factors. And for Bowen Island municipality, it is estimated 10.8% tax increase, calculated at

[2:05:20] Voice 9: $387,000. And all of the updated information related to the changes financial planning

[2:05:25] Voice 9: and committee uh directed are included in the budget overview for trust council

[2:05:31] Voice 9: i'm happy to take questions if there are any okay

[2:05:34] Trustee Luckham: um so broadly are there any questions for the

[2:05:39] Trustee Luckham: director or the cao okay so that item is 7.3.5.3 budget overview and that's on page 260 just for

[2:05:50] Trustee Luckham: clarity um

[2:05:57] Voice 9: sorry chair page 260 that

[2:06:00] Trustee Luckham: item that you just spoke to 7.3.5.3 is that correct okay

[2:06:05] Trustee Luckham: that's on 360 i just want to make sure i was on the right section so i'm going to look at these

[2:06:11] Trustee Luckham: first um three items here we've got the outline on page 252 we've got the draft budget assumptions

[2:06:19] Trustee Luckham: and principles approved by financial plan accountability seen by us and then the budget

[2:06:24] Trustee Luckham: overview briefing. That's 7.3.5, .1, .2, and .3. Are there any questions or concerns about those

[2:06:32] Trustee Luckham: items? Otherwise, I'll forward them to counsel by general consent. The first three. All right.

[2:06:43] Trustee Luckham: Then I'm going to assume that that's the case. You got that, Robert? So now this will bring us

[2:06:52] Trustee Luckham: to 7.3.4, which is the draft budget funding request. And then, of course, followed by that

[2:06:59] Trustee Luckham: our items um oh it smokes 4.2 so i'm gonna i'm actually just going to look at this point

[2:07:16] Trustee Luckham: 7.3.5.4 7.3.5.4.1 that includes the business case summaries so the draft budget funding requests

[2:07:27] Trustee Luckham: and this is this whole section so the first one being the business case summaries outside of the

[2:07:33] Trustee Luckham: one that we received late this morning. Are there any concerns about those? We've all seen them

[2:07:40] Trustee Luckham: before and essentially approved by default by Financial Planning Committee. So I'm going to

[2:07:50] Trustee Luckham: say then that items 7.3.54 and 7.3.54.1 be forwarded to council as presented. So now I'm

[2:08:05] Trustee Luckham: I'm not sure what to do about the addendum to the business cases that has come in very late here.

[2:08:14] Trustee Luckham: Any, Julia Mobs and Trustee Elliott, in that order.

[2:08:20] Voice 9: Thanks, Chair.

[2:08:21] Voice 9: So I just wanted to comment briefly.

[2:08:23] Voice 9: There is one new business case that is included in this section.

[2:08:27] Voice 9: It is the business case coming forward from the CAO Hiring Committee to provide funding in the budget for a recruitment firm.

[2:08:35] Voice 9: so i don't think financial planning committee saw that business case um so that is at 7.3.5.4.3.6

[2:08:45] Voice 9: uh page 359 of the agenda package i just wanted to highlight that one in particular

[2:08:51] Trustee Luckham: right right

[2:08:52] Trustee Luckham: that came out of the discussion from the committee to do some due diligence

[2:08:58] Trustee Luckham: to provide an overview of the decision that was made earlier to include the budget so it's not

[2:09:05] Trustee Luckham: a budget request. It's just a business case that is justifying the decision made earlier. Is that

[2:09:12] Trustee Luckham: correct?

[2:09:14] Voice 9: Yes, it is in a business case form. This is the format that provides the explanation for

[2:09:20] Voice 9: why something's necessary, why we're taking one approach versus other alternatives that might

[2:09:25] Voice 9: exist. I believe Director Marler did circulate this to the hiring committee and no comments

[2:09:31] Voice 9: were received back for change and so we've included it as drafted okay

[2:09:36] Trustee Luckham: so any concerns

[2:09:37] Trustee Luckham: with um that one that that item um from anybody and trustee elliott i'm not sure if you want to

[2:09:44] Trustee Luckham: address that one or you want to address the gabriola one over to you

[2:09:50] Voice 12: um the gabriola one

[2:09:53] Voice 12: which i i this is the challenge of this water balance uh project it's not listed under strategic

[2:10:00] Voice 12: strategic plan projects in the budget detail um our freshwater sustainability strategy but it is

[2:10:08] Voice 12: a continuation of that strategic plan nor is it listed um this this was the challenge with this

[2:10:16] Voice 12: with this project and i've had several conversations with staff as to why um sort of it

[2:10:24] Voice 12: was dropped and we didn't have a business case and then it was folded into the gabriela ocp

[2:10:29] Voice 12: project. This is why it's coming as a late item because the freshwater, the water budget mapping

[2:10:37] Voice 12: project was meant to be done on Gabriola and Denman Island specifically because Denman does

[2:10:45] Voice 12: not have data monitoring or monitoring data on its water wells. Gabriola does have robust data

[2:10:52] Voice 12: and so the methodology was meant to be developed on both of these islands so it could be

[2:10:58] Voice 12: then rolled out you know as two examples of when we don't have data and when we do have data

[2:11:04] Voice 12: so it's not appearing in strategic plan projects it was dropped from rpc but rpc did approve this

[2:11:13] Voice 12: as a priority for its uh so the implementation of the freshwater sustainability strategy

[2:11:18] Voice 12: is one of the top three priorities but it doesn't appear in the proposed strategic plan projects

[2:11:23] Voice 12: or anywhere else i don't think it should be just under gabriel as ocp project this is a strategic

[2:11:31] Voice 12: initiative um so i'd like to see it somehow put back in as a strategic plan and i don't know

[2:11:45] Voice 12: where because it's not a local trust committee initiative this is a trust-wide initiative to

[2:11:52] Voice 12: to do the final phase of the freshwater sustainability strategy.

[2:11:56] Voice 12: So I'm really challenged because it basically doesn't have a home,

[2:12:00] Voice 12: but it's not the Gabriel OCP, you know, local trust committee project.

[2:12:05] Voice 12: It's broader than that.

[2:12:09] Voice 12: So I kind of wanted to have a discussion about where it fits in because it

[2:12:13] Voice 12: doesn't have a home, that $50,000. Thank you.

[2:12:17] Trustee Luckham: Okay. Well, thank you for articulating that.

[2:12:20] Trustee Luckham: I have been scanning the document we received this morning and so I'm going to let you ponder

[2:12:29] Trustee Luckham: whether or not Vice Chair Elliott that that briefing is adequate in terms of submission

[2:12:42] Trustee Luckham: although you know we're 11th hour here and I'm going to go to Director Mobbs because she's got

[2:12:48] Trustee Luckham: her hand up but i'm also interested from stat other planning staff otherwise and otherwise

[2:12:54] Trustee Luckham: where this lives but director mob though would you kick that off um

[2:13:01] Voice 9: thanks chair my question would be

[2:13:03] Voice 9: is the funding for the water balance work in currently included in the funding for the

[2:13:10] Voice 9: gabriella ocp and luv review if that is not the case then we may not have funding for that work

[2:13:19] Voice 9: in the budget anywhere. If that work is in the OCP LUB review what I could do is pull out the portion

[2:13:31] Voice 9: of funds related to water balance and show them under strategic plans instead of under LCC projects

[2:13:37] Voice 9: but I would need to receive information on how much to be reallocating. So

[2:13:44] Voice 12: the $50,000

[2:13:47] Voice 12: It is in the Gabriella OCP business case as a single line item, a grayed out, if funded, $50,000 would be added to the project budget to total $77,000. The Gabriella OCP project is only supposed to be $18,000 or whatever, $27,000.

[2:14:05] Voice 12: and so that's why we requested this additional it's not a business case but the question of

[2:14:12] Voice 12: still is it going to be funded was rolled in with the Gabriel OCP project so I would like to see

[2:14:19] Voice 12: this briefing added under strategic plan projects 7.3.5.4.2 as a separate item and then

[2:14:29] Voice 12: then it doesn't change the numeric formula.

[2:14:32] Voice 12: It doesn't change your budget detail

[2:14:34] Voice 12: because the $77,000 is the total amount

[2:14:39] Voice 12: being requested by the Gabriel OCP project or review.

[2:14:43] Voice 12: And that includes the $50,000,

[2:14:45] Voice 12: which this business case covers.

[2:14:47] Voice 12: It just should be under strategic plan projects.

[2:14:50] Voice 12: Does that make sense?

[2:14:51] Voice 12: If

[2:14:55] Voice 9: I can respond to the chair,

[2:14:56] Voice 9: that does make sense to me.

[2:14:58] Voice 9: We do have the $77,000 OCP project,

[2:15:00] Voice 9: which includes the $50,000 for the water balance.

[2:15:02] Voice 9: So as far as reallocating the numbers in the budget that's workable, it does impact Bowen.

[2:15:07] Voice 9: Of course, some strategic plan items, you know, the workers' council generally impacts Bowen.

[2:15:13] Voice 9: But if this is not going to have any benefit to Bowen, I will simply manually remove that from the calculation.

[2:15:18] Voice 9: That's not a problem.

[2:15:20] Voice 9: So from my perspective, that's workable.

[2:15:23] Voice 9: I would suggest Director Cermak might want to weigh in as well.

[2:15:30] Voice 4: Sure.

[2:15:30] Voice 4: Yeah,

[2:15:32] Trustee Luckham: if you can speak up, it's really hard to hear you.

[2:15:35] Voice 4: okay that's rare i get that comment uh i i must admit i'm a little lost on the nuance

[2:15:42] Voice 4: of the conversation um the least sophisticated staff here the the oh the proposal that i

[2:15:50] Voice 4: understand in the gabriola ocp project is to do the water balance assessment for gabriola

[2:15:57] Voice 4: to advance the ocp project on gabriola and i do understand the argument that this is a regional

[2:16:04] Voice 4: a regional-wide strategy to do water balance assessments.

[2:16:09] Voice 4: But the reason it was caught here was just in case that the regional planning committee

[2:16:15] Voice 4: or whatever group wasn't able to advance the water balance at a greater regional approach,

[2:16:21] Voice 4: which in fact happens to be the case.

[2:16:23] Voice 4: So this was to help the Gabriola LTC advance the project using this methodology to their

[2:16:29] Voice 4: advantage.

[2:16:29] Voice 4: So I honestly see it as squarely within Gabriola.

[2:16:32] Voice 4: uh if this is just a um a nuance of where it sits in the budget i leave that up to

[2:16:38] Voice 4: to brighter minds to understand but this will directly benefit gabriel love for the project

[2:16:44] Voice 4: that they're doing however other ltcs will learn from this and apply that learned knowledge and

[2:16:51] Voice 4: that's going to be the methodology we've been we've been scoping out is trying to get ltcs to

[2:16:56] Voice 4: advance work that we can then build on the successes of that whether it be water or housing

[2:17:03] Voice 4: so that that's what i think yeah

[2:17:08] Trustee Luckham: okay i don't want to unravel this too much here because it's

[2:17:13] Trustee Luckham: way too late to be trying to figure this out at this point but um given uh director sermac given

[2:17:20] Trustee Luckham: what uh director mobs has suggested that she can knit this together um does that impact what you

[2:17:33] Trustee Luckham: think and have you seen the report from uh planner chadwick uh and william shoba this morning

[2:17:39] Trustee Luckham: and concur with it

[2:17:42] Voice 4: again through the chair yeah the memo just explains what a water balance

[2:17:47] Voice 4: assessment is um and so of course i support that that is very easy to understand briefing and it's

[2:17:54] Voice 4: meant to provide a further explanation of what that that particular item in the budget is but

[2:18:00] Voice 4: but it does nothing to sort of address the issue

[2:18:02] Voice 4: of where it should fit in strategic planning

[2:18:04] Voice 4: or LTC projects.

[2:18:06] Voice 4: And I just humbly suggest it be left as is,

[2:18:09] Voice 4: but perhaps I'm not fully understanding

[2:18:11] Voice 4: Trustee Elliott's concerns.

[2:18:13] Trustee Luckham: Right.

[2:18:14] Trustee Luckham: Okay, so at the end of the day,

[2:18:20] Trustee Luckham: Vice Chair Elliott, you're gonna probably have to,

[2:18:24] Trustee Luckham: you're the one that's got your finger on this

[2:18:26] Trustee Luckham: and is likely gonna have to explain this at council

[2:18:29] Trustee Luckham: council if there's interest in considering whether or not it's going to be funded or not and so

[2:18:34] Trustee Luckham: trustee peterson over to you yeah

[2:18:39] Voice 3: just a brief comment i i having been uh on rpc uh previous

[2:18:45] Voice 3: two terms and watching the the the attempted rollout of the water work and then uh some

[2:18:53] Voice 3: rolling back due to funding uh concerns i i completely get where trustee elliott's coming

[2:19:00] Voice 3: coming from on this this uh although yes it does is going to definitely uh be directly related to

[2:19:07] Voice 3: gabriela's ocp work this is also work that is uh part of what was a trust area wide strategy

[2:19:16] Voice 3: um that i actually believe still uh has value for the whole trust area and still needs to be pursued

[2:19:23] Voice 3: the decision was you know i remember at one point it was going to be gabriela

[2:19:29] Voice 3: Gabriola Laskiti and and Dem and and that's been rolled back I I wouldn't want um there to be just

[2:19:37] Voice 3: an impression that this is solely about Gabriola that that that's the only application of of the

[2:19:43] Voice 3: um the science and information that's going to come out because it it will inform um what other

[2:19:50] Voice 3: local trust areas uh go to do this work so anyway I do I do support uh where where trustee Elliot's

[2:19:58] Voice 3: coming from on this i'll just leave it at that okay

[2:20:02] Voice 12: i'm i'm not going to argue the point if if

[2:20:05] Voice 12: it fits better with the ocp gabriella ocp as a companion piece that's totally fine uh all i was

[2:20:13] Voice 12: asking was that there was a clear connection to this larger freshwater sustainability strategy

[2:20:19] Voice 12: that this is actually phase one and that regional planning committee concurs that there needs to be

[2:20:25] Voice 12: an implementation of that freshwater sustainability strategy through this water budget analysis or a

[2:20:32] Voice 12: methodology development so it just i'll make the argument at trust council it has to fit somewhere

[2:20:37] Voice 12: it's fine if it goes um where it is but um i just asked that it just wanted the rest of

[2:20:44] Voice 12: vice chairs to understand where this is coming from okay

[2:20:49] Trustee Luckham: that's uh

[2:20:50] Voice 12: director mobs that's great

[2:20:54] Trustee Luckham: Great. So then I'm just going to say then that, Director Mobs, can I assume that if we forward the business case summaries as amended to council, you can dovetail this most recent report into that list of requests?

[2:21:13] Trustee Luckham: questions?

[2:21:15] Voice 9: As I understood in conversation with Director Cermak, the water balance briefing was

[2:21:21] Voice 9: going to be touched on in the planning services section of the trust council meeting, which

[2:21:26] Voice 9: happens on the Tuesday. So trustees will have the information around that before the budget session

[2:21:32] Voice 9: happens. We can absolutely include it again with the budget materials if EC wants to see it that

[2:21:39] Voice 9: way but i don't think it's needed yeah

[2:21:43] Trustee Luckham: i think that given the lack of i'm just going to say a

[2:21:48] Trustee Luckham: potential lack of clarity um it would be good to have it in again in there in the event that

[2:21:56] Trustee Luckham: somebody doesn't notice it in the planning services section because sometimes we

[2:22:01] Trustee Luckham: get through that um quickly so i would suggest we do that so is that all right with you director

[2:22:12] Trustee Luckham: mobs you can manage that uh

[2:22:15] Voice 9: yes we can have that briefing out into the budget material okay so then

[2:22:18] Trustee Luckham: uh there's no further conversation there on any of the other business case summaries and there

[2:22:23] Trustee Luckham: was an additional one inserted with respect to the consultant hiring um i'm going to say that

[2:22:30] Trustee Luckham: 7.3.5.4.1 be forwarded to council as amended and julia is going to finesse that a bit so 7.3.5.4.2

[2:22:41] Trustee Luckham: is strategic plan projects is there any discussion on the material that's there no all right then so

[2:22:53] Trustee Luckham: i'm going to take it then by general consent that 7.3.5.4.2 strategic plan be forwarded to council

[2:23:00] Trustee Luckham: Council has presented. Now, we've got here, now we've got 7.3.5.4.2.1 through to four. There's

[2:23:15] Trustee Luckham: four items there at the top of your page. Policy statement amendments, Secretariat of Services and

[2:23:20] Trustee Luckham: Housing Needs, Housing Strategy. Are there any comments on those? Otherwise, I would forward

[2:23:26] Trustee Luckham: those first four items on page four to council as presented. Everybody with me? So 7.3.5.4.2.1.2.3

[2:23:43] Trustee Luckham: and 4 be forwarded to council as presented. Brilliant. So this brings us to section 7.3.5.4.3

[2:23:54] Trustee Luckham: operational projects and staffing. And we've got here six items listed, building footprints,

[2:24:04] Trustee Luckham: bylaw portal, SSI office relocation, Microsoft 365 upgrades, GIS coordinator, COHC hiring,

[2:24:12] Trustee Luckham: and executive search firm, all included here. Are there any questions or concerns about those

[2:24:20] Trustee Luckham: before they go to council no all right then so robert i'm going to play a swift one here

[2:24:28] Trustee Luckham: that all of the items within 7.3.5.4.3 be forwarded to council as presented you with me

[2:24:38] Trustee Luckham: yes

[2:24:43] Voice 7: i am

[2:24:44] Trustee Luckham: excellent good work so this then brings us to 7.3.5.44 and this is the audience trust

[2:24:54] Trustee Luckham: Just Conservancy Board Budget Requests Briefing.

[2:24:58] Trustee Luckham: Is there any concerns with that?

[2:25:01] Trustee Luckham: Particularly ask Vice Chair Elliott as our liaison.

[2:25:07] Trustee Luckham: I would like to forward this to council.

[2:25:10] Voice 12: Yes, thumbs up from me.

[2:25:12] Trustee Luckham: Perfect.

[2:25:13] Trustee Luckham: All right.

[2:25:14] Trustee Luckham: No concerns.

[2:25:16] Trustee Luckham: So I'll take it then by general consent at 7.3.5.44.

[2:25:22] Trustee Luckham: Be forwarded to council as presented.

[2:25:26] Trustee Luckham: So the next item here now, and there's a number of projects under this, is 7.3.5.4.5, LTC projects, budget requests, and feasibility.

[2:25:38] Trustee Luckham: and there's eight items under that planning services project feasibility denman ocp gabriella

[2:25:47] Trustee Luckham: ocp main island housing options north pender housing access hornby relationship building

[2:25:54] Trustee Luckham: salt spring ocp lub salt spring ganges shewat village area plan are there any concerns with

[2:26:03] Trustee Luckham: those documents in our agenda to forward to council anybody uh trustee elliott

[2:26:12] Voice 12: yes um i had

[2:26:14] Voice 12: a question about the the summary on uh for director sermac 397 so which

[2:26:22] Voice 5: item is that

[2:26:22] Voice 12: um

[2:26:24] Voice 12: it's the project feasibility is the briefing a feasibility assessment briefing 7.325 i'm with you

[2:26:31] Voice 12: you one um the efficiencies sort of the impression is given that these cells bring on a local trust

[2:26:38] Voice 12: committee could if they consolidate their projects to reflect the receipt of a complete communities

[2:26:43] Voice 12: grant um it seems to indicate that the complete communities grant could offset the money that

[2:26:52] Voice 12: has already been taxed for their to the ocp project and the ganges village review but my

[2:26:59] Voice 12: impression was that um the two are not compatible i i have we've already taxed for the the two ocp

[2:27:07] Voice 12: or the ganges village and ocp project and i didn't think that the complete communities grant could

[2:27:15] Voice 12: offset that money so is that still accurate or do i have it

[2:27:20] Voice 6: it's

[2:27:21] Voice 12: actually in your summary on page

[2:27:25] Voice 12: page 397 of our agenda the briefing right at the top robert 397.

[2:27:37] Voice 4: okay so thank you very much

[2:27:40] Voice 12: seven point

[2:27:41] Voice 4: three point five

[2:27:41] Voice 12: point four point five point one yeah the if or or maybe director mobs

[2:27:50] Voice 12: has some i don't know she's got her hand up

[2:27:54] Voice 4: perhaps i can i can answer the question first

[2:27:56] Voice 4: and then i'll turn to director mobs um a little

[2:27:59] Voice 13: louder if we can we can

[2:28:01] Voice 16: hear you stephan very well

[2:28:05] Voice 16: You have to get a better Mike.

[2:28:07] Voice 4: I need to I don't have another Mike. Unfortunately, this is it. So, so that is I'm sorry if I gave that impression.

[2:28:14] Voice 4: Um, I can see why you would say that by reviewing that report, the complete communities grant.

[2:28:20] Voice 4: Uh, you know, that in my summary on page 397.

[2:28:24] Voice 4: Is meant to say that the complete community communities grant is happening 1st and then the OCP amendment project and then the Ganges project they're meant to happen sequentially.

[2:28:36] Voice 4: and within that my point was that the ocp projects themselves could be merged for efficiencies

[2:28:43] Voice 4: not in relation to the complete communities grant so that perhaps was just a bit of a misreading

[2:28:49] Voice 4: the the ocp amendment in ganges project is an ocp amendment and it could be captured within that but

[2:28:57] Voice 4: perhaps as being a little bit too brave in my my my writing they they are very different the complete

[2:29:02] Voice 4: communities grant is very specific very deliverable focused and it cannot be used to uh you know

[2:29:08] Voice 4: through the ocp amendment process we can only take the deliverable and apply so i don't know

[2:29:14] Voice 4: my question

[2:29:15] Voice 12: is the efficiencies or cost savings because this is a budget discussion

[2:29:19] Voice 12: does this give the impression that um trustees might think we can eliminate

[2:29:26] Voice 12: you know project budget that's already been taxed because we've received this complete

[2:29:33] Voice 12: complete communities grant. That's what that one line in the third paragraph seems to imply,

[2:29:38] Voice 12: unless I'm misreading it.

[2:29:39] Voice 4: Sure. I mean, if I can provide greater clarity, I can do so for

[2:29:44] Voice 4: trust counsel. I

[2:29:46] Voice 12: think it just needs to be rewritten because I don't think it reads what

[2:29:51] Voice 12: you just said it should, but I could be wrong.

[2:29:56] Trustee Luckham: Okay. So I think I heard the director say that

[2:29:59] Trustee Luckham: That he could be.

[2:30:00] Trustee Luckham: right sections of that so then i'm going to very specifically say here then that seven point and

[2:30:05] Trustee Luckham: director mobs it doesn't your hand went down so i'm assuming you saw the answer provided yeah so

[2:30:14] Trustee Luckham: seven point three point five point four point five point one planning services project feasibility

[2:30:20] Trustee Luckham: assessment briefing could be forwarded to council as amended and stefan you're going to look after

[2:30:28] Trustee Luckham: amending that

[2:30:29] Voice 4: understood yeah thanks for bringing that to my attention okay

[2:30:33] Trustee Luckham: so then that strikes

[2:30:34] Trustee Luckham: that one off the list so now i've got seven other items here under that section are there any of the

[2:30:41] Trustee Luckham: ones here that need any discussion okay so then items 7.3.5.4.5.2 3 4 5 6 7 and 8

[2:31:03] Trustee Luckham: eight be forwarded to council as presented by general consent you all right with that robert

[2:31:14] Voice 5: yes

[2:31:14] Trustee Luckham: excellent thank you this brings us now to 7.3.5.4.6 and there's uh three items under that

[2:31:29] Trustee Luckham: section all to do with salt spring island and that's a funding for water sustainability

[2:31:35] Trustee Luckham: projects on salt spring island um is there anybody that wishes to speak to these uh vice chair

[2:31:43] Trustee Luckham: peterson do you have any remarks or anybody else i

[2:31:50] Voice 3: would just remind everyone that uh this is

[2:31:53] Voice 3: uh water or money that was taxed for swipa that's uh being redirected to other water projects

[2:32:01] Voice 3: projects, specifically taxed from Salt Spring for Salt Spring.

[2:32:07] Trustee Luckham: Excellent. Good reminder there.

[2:32:10] Trustee Luckham: Okay. So then I'm going to take it then by general consent that those items, all three items under

[2:32:15] Trustee Luckham: 7.3.5.4.6 be forwarded to council as presented by general consent. Thank you. This is an unusual

[2:32:28] Trustee Luckham: one here now 7.3.5.4.7 unfunded projects maybe that's proposed unfunded projects but um is there

[2:32:40] Trustee Luckham: any remarks on this one for it to go to council should that be renamed or otherwise julia so these

[2:32:51] Voice 9: uh yes sir these are uh business cases for projects that were put forward by staff during

[2:32:58] Voice 9: the budget cycle or by committees during the budget cycle that have not received funding in

[2:33:02] Voice 9: the draft budget as it currently stands. So the eelgrass mapping project was one of those and

[2:33:09] Voice 9: the stewardship education funding has also been removed from the budget at the direction of

[2:33:13] Voice 9: financial planning committee. So we've moved that now into the unfunded business case section.

[2:33:18] Voice 9: It's important that just council can see all of the projects that were put forward that have been

[2:33:22] Voice 9: removed so that they can make their own decision as to whether or not they want to provide funding

[2:33:26] Voice 9: for that work if it's unclear if the heading's unclear we can change that

[2:33:30] Voice 16: julia didn't they

[2:33:32] Voice 16: remove the building um i

[2:33:36] Voice 17: just don't see the building software in that group i

[2:33:41] Trustee Luckham: was going to

[2:33:41] Trustee Luckham: ask that same question the bylaw enforcement section of it is that right yeah

[2:33:46] Voice 17: i think that

[2:33:47] Voice 17: does business the

[2:33:51] Voice 9: bylaw portal i believe retained funding yeah

[2:33:56] Trustee Luckham: i think that it did retain funding

[2:33:58] Trustee Luckham: i

[2:33:59] Voice 17: don't think it retained funding so i'm the i'm the misunderstood person

[2:34:03] Voice 12: it was a close vote yeah

[2:34:06] Voice 12: but it it passed i voted for it so you know

[2:34:12] Voice 17: oh well what a day fantastic

[2:34:17] Trustee Luckham: yeah everyone

[2:34:19] Voice 13: debating

[2:34:19] Trustee Luckham: that's for sure so we need to know at this juncture whether that's true or

[2:34:24] Trustee Luckham: or not 7.3 i don't i'm having a little difficulty it looks like two items unfunded only so tim

[2:34:36] Trustee Luckham: peterson yeah

[2:34:39] Voice 3: thank you i was just going to say that uh i wouldn't be surprised if some of the

[2:34:44] Voice 3: things that didn't get funded come back up for discussion um specifically this the stewardship

[2:34:50] Voice 3: education part and uh who knows maybe even the gabriola office will arise for discussion again

[2:34:58] Voice 3: so uh although that's not a business case item but i just wanted to point out that it's good

[2:35:04] Voice 3: to have these things in in the report to trust council so trust council can see what the

[2:35:10] Voice 3: recommendations to not fund items were from financial planning committee right

[2:35:17] Trustee Luckham: um okay so

[2:35:20] Trustee Luckham: So I think we're content with that then.

[2:35:23] Trustee Luckham: So just before we move on.

[2:35:25] Voice 12: Yeah.

[2:35:27] Voice 12: So let's just relate to business cases.

[2:35:30] Voice 12: But what about, you know, budget detail items like the Galliano office lease?

[2:35:35] Voice 12: It's not a business case, but that wasn't funded.

[2:35:38] Voice 12: Does the where is the list of FPCs directed?

[2:35:42] Voice 12: I think I saw it at the top in the summary.

[2:35:47] Voice 12: just wanted to make sure that it is a bit confusing because these are just business

[2:35:51] Voice 12: cases but there was a list of cuts we made i think the secretariat program from 10 to 5 000 so

[2:35:58] Voice 12: as long as it's somewhere in the agenda but i had another question related to reconciliation

[2:36:06] Voice 12: budget before we move on but

[2:36:11] Voice 13: it's not in the comment

[2:36:12] Voice 9: there um

[2:36:15] Voice 13: who has a comment

[2:36:16] Voice 13: it, Julia?

[2:36:18] Voice 9: Director Mobbs, I can respond to Trustee Elliott's question. We do highlight

[2:36:24] Voice 9: the changes that FPC has directed to the budget. That begins on page 260 of the agenda. So it's at

[2:36:30] Voice 9: the start of the budget overview. We specifically list there the resolutions that FPC has passed

[2:36:37] Voice 9: that has impacted the budget. So it is in a different space because, of course, a lot of

[2:36:43] Voice 9: these items don't have business cases uh but it does bring it to the forefront of the presentation

[2:36:48] Voice 9: um at the start of the overview so hopefully that satisfies the desire okay

[2:36:54] Trustee Luckham: so then um can i ask

[2:37:00] Trustee Luckham: that that that be renamed proposed unfunded projects just so it's clear that council does

[2:37:07] Trustee Luckham: have a decision to want to table something if they want is there any objections well

[2:37:15] Voice 16: it's in the

[2:37:16] Voice 16: the middle of a report it's the draft budget overview so you want that renamed unfunded

[2:37:21] Voice 16: projects is that your

[2:37:22] Trustee Luckham: question 7.3.5.4.7 yeah it just says unfunded projects which kind of

[2:37:28] Trustee Luckham: sounds terminal to me um and it's just fpc's recommendation to not fund those it could even

[2:37:35] Trustee Luckham: it could say recommended for all of them

[2:37:40] Voice 9: i'll make sure that happens chair yeah

[2:37:43] Trustee Luckham: whatever seems

[2:37:44] Trustee Luckham: seems like the best thing. So I'm going to then say that this item 7.3.5.4.7.1 and 2 be forwarded

[2:37:53] Trustee Luckham: to council as amended. And I'll let you decide how you want that to look. So that comes to 7.3.5.5.

[2:38:02] Trustee Luckham: And although it's only five pages long, there's a lot of information in this.

[2:38:07] Trustee Luckham: um so um director or ceo do you want this is the pivotal point that you wanted to draw our

[2:38:14] Trustee Luckham: attention to um yeah i

[2:38:21] Voice 12: have a question um before we move into this final piece

[2:38:27] Voice 12: um and it's related to the allocation of grant funds for engagement with first nations

[2:38:40] Voice 12: at executive committee uh january 31st and

[2:38:45] Voice 6: i'm

[2:38:47] Voice 12: just wondering if it would be helpful

[2:38:48] Voice 12: okay i'm going to turn my video off so this is related to the briefing that we had i think

[2:38:55] Voice 12: director uh freighter provided for a january 31st meeting at executive committee the allocation of

[2:39:03] Voice 12: grant funds for engagement with first nations um i thought it was a helpful briefing and it

[2:39:11] Voice 12: listed the allocation of funding over the current fiscal uh following to the next four years with

[2:39:21] Voice 12: the total grant monies would it be helpful to trust council to see what in that sort of format

[2:39:30] Voice 12: what is being budgeted and how that fund offsets um the current fiscal years like for instance the

[2:39:37] Voice 12: policy statement capacity funding the hornby island major project um so just that the allocation of

[2:39:46] Voice 12: that grant spend i don't see it in the list of um maybe

[2:39:52] Voice 16: claire could join us online words

[2:39:54] Trustee Luckham: words yeah let's hear from claire because of course this is not a budget request it's i think

[2:40:01] Trustee Luckham: a revenue source which is being allocated i don't know that we necessarily want this conversation

[2:40:07] Trustee Luckham: in the budget decision making because we don't necessarily want council to micromanage how that

[2:40:13] Trustee Luckham: funding is being spent but i may be speaking out of order

[2:40:17] Voice 12: okay yeah

[2:40:19] Trustee Luckham: let's go to director mobs on

[2:40:22] Trustee Luckham: on that?

[2:40:25] Voice 9: A brief comment. On page 274 of the agenda package, there is a grant summary, which

[2:40:32] Voice 9: is included with the budget materials. It highlights the dollar value of grants that are in the budget

[2:40:38] Voice 9: moving forward. Next to the grant for First Nations engagement, we do list out the allocation

[2:40:44] Voice 9: of the $77,000 that is included in next year's draft budget. It doesn't achieve all of what

[2:40:50] Voice 9: trustee Elliott is speaking to which is allocation of the full grant over time but we have specifically

[2:40:56] Voice 9: listed the allocation in next year's budget just wanted to point that out okay

[2:41:00] Voice 12: that's great

[2:41:02] Voice 12: I think I'm satisfied with that I and I do agree that it might not be a good idea to

[2:41:09] Voice 12: to go into the minutiae of how that grant is being anticipated to be dispersed so okay thanks

[2:41:15] Voice 12: Thanks for that, Director Mubbs.

[2:41:17] Trustee Luckham: Yeah, and it's not that,

[2:41:19] Trustee Luckham: I'm not saying there couldn't be a conversation about that.

[2:41:23] Trustee Luckham: I don't want to distract from the goal

[2:41:26] Trustee Luckham: of reaching a financial plan bylaw

[2:41:29] Trustee Luckham: to support a 2024-2025 budget.

[2:41:33] Trustee Luckham: And it could easily go off in a different direction.

[2:41:40] Trustee Luckham: Okay, so 7.3.5.5.

[2:41:44] Trustee Luckham: Anybody have any other remarks or additional questions

[2:41:47] Trustee Luckham: or director frader did you want to chime in on that i think we're going to pick that up when we

[2:41:51] Trustee Luckham: get to your section here at page 470 nothing

[2:42:00] Voice 8: needed from me now thank you

[2:42:01] Trustee Luckham: okay super thank

[2:42:02] Trustee Luckham: you claire um so i'm going to advance then 7.3.5.5 uh to council um i think as presented i don't

[2:42:15] Trustee Luckham: think there was any amendments there so thank you uh 7.3.5.6 revenue anticipation borrowing

[2:42:22] Trustee Luckham: Bylaw, this sort of boilerplate stuff, unless there's any other suggestions, I'll forward that

[2:42:30] Trustee Luckham: to Council as amended. All right, 7.3.5.6 forward to Council as amended by general consent.

[2:42:40] Trustee Luckham: Conveniently, we're at lunchtime, I think. So we, well done, by the way, you've got through

[2:42:46] Trustee Luckham: quite a lot of material there this morning. We've still got quite a bit ahead of us here.

[2:42:51] Trustee Luckham: so how about we break for half an hour lunch and pick it up at 12 30 and we'll continue on

[2:42:57] Trustee Luckham: with trust area services is that all right with everybody yes okay good work this morning thank you

[3:09:53] Voice 6: out there

[3:09:53] Voice 4: this is stuff and doing a sound check can anybody hear me we

[3:09:58] Trustee Maude: can hear you on main island

[3:09:59] Trustee Maude: so you're speaking pretty good i'm

[3:10:01] Voice 4: speaking good okay i changed my my setup uh and i'm anyways

[3:10:05] Voice 4: that's good if you can hear me better than before you

[3:10:08] Trustee Maude: you are like a hundred percent better

[3:10:12] Voice 4: thank you very much

[3:10:13] Voice 6: i'm gonna go eat now how

[3:14:51] Voice 13: are we doing here for a 10 director freighter there

[3:15:04] Voice 13: there you are. Okay, so I'm

[3:15:20] Trustee Luckham: just trying to get my head around this now. Are we still on Trust

[3:15:23] Trustee Luckham: Council items here at 7.4? Is this a regular? No, we're still on Trust Council here. So Trust

[3:15:30] Trustee Luckham: Area Services, we've got 7.4 with eight items in it. Director Frey, do you want to speak to

[3:15:43] Trustee Luckham: your report or any of these other items uh

[3:15:47] Voice 8: yes chair i think i would like to invite um tyler

[3:15:50] Voice 8: brown in at 7.4.2 just to speak to you about the policy statement project and this

[3:15:54] Voice 8: rfd would be

[3:15:55] Voice 8: from executive to trust council so we want to linger over that to make sure you want to make

[3:16:00] Voice 8: those recommendations and

[3:16:01] Trustee Luckham: which rfd uh

[3:16:03] Voice 8: 7.4.2 it's a it's um oh sorry i've got the wrong one there

[3:16:08] Voice 8: uh 7.4.2 yeah is

[3:16:10] Trustee Luckham: a briefing uh

[3:16:13] Voice 8: it's a it's interesting it should be noted as an rfd

[3:16:18] Voice 8: and the agenda

[3:16:19] Trustee Luckham: then that should obviously be corrected um i'm just going to get myself

[3:16:24] Trustee Luckham: onto the right page here 475 oh yeah i reckon oh well that's interesting yeah so it's just it

[3:16:36] Trustee Luckham: it's only it's request decision there i'm just going on the our agenda it says briefing

[3:16:42] Trustee Luckham: And so, okay, so 7.42, Tyler would like to speak to that. So, Vice Chairs, are there any other items in there, 7.4.1 through 7.4.8 that you would like to seek some clarity on or discuss? Trustee Elliott, which one?

[3:17:01] Voice 12: it's not so much clarity it's the amount of time allocated for trust area services

[3:17:06] Voice 12: reporting in general in our agenda there's only 15 minutes and uh whereas planning services has

[3:17:13] Voice 12: an hour and um and so i just you know maybe at the end of this discussion we could talk about

[3:17:19] Voice 12: the timing of the agenda but just noting that um i don't think 15 minutes is going to be adequate

[3:17:25] Voice 12: equipped for just area services reporting okay

[3:17:28] Trustee Luckham: good catch there um so we'll ask the director to

[3:17:32] Trustee Luckham: speak to that um and so we'll we're gonna loop back to the three-day schedule and um so look

[3:17:41] Trustee Luckham: more closely at that timing once we've gone through this so that's good so nothing on the

[3:17:47] Trustee Luckham: topic on the materials themselves then and anybody else nothing on the other materials

[3:17:53] Trustee Luckham: else so i'm just going to be sort of decisive here then and i'm just going to say that 7.4.1

[3:18:00] Trustee Luckham: 7.4.3 4 5 6 7 and 8 before to council as presented by general consent trustee peterson

[3:18:12] Trustee Luckham: uh

[3:18:14] Voice 3: just the note that uh 7.4.4 is pending uh ec item uh 8.2.2.2 oh

[3:18:23] Trustee Luckham: thank you for that

[3:18:24] Trustee Luckham: communications plan briefing um okay that's a little tricky um i'm i'm uh wanting to actually

[3:18:36] Trustee Luckham: bring that into here so that we can wrap this up thank you for that catch i didn't

[3:18:44] Trustee Luckham: yes

[3:18:45] Voice 13: go ahead would

[3:18:46] Voice 8: you like me to speak to that so what we've got later on your agenda you've got

[3:18:49] Voice 8: consideration of a um communication strategy yes i would propose that um if you approve that

[3:18:56] Voice 8: strategy i've already done up a briefing perhaps with the committee's consent we could just provide

[3:19:00] Voice 8: that to you for review before forwarding it on to council after this meeting okay

[3:19:05] Voice 15: it will contain

[3:19:06] Voice 8: the same content as what's in the request for decision there'd be nothing updated okay

[3:19:12] Voice 15: um

[3:19:13] Voice 17: Um, CAO, go ahead.

[3:19:16] Voice 17: I'm just confused.

[3:19:19] Voice 8: So there is no briefing provided to trust council yet because the committee has yet

[3:19:23] Voice 8: to consider whether they want to approve the communication strategy or not.

[3:19:26] Voice 15: Right.

[3:19:26] Voice 15: So

[3:19:27] Voice 8: should they decide later in the meeting to approve it, we would provide a, we would

[3:19:30] Voice 8: do up a briefing about that decision and either forward it straight to the council agenda

[3:19:36] Voice 8: or provide it to the chair to review before adding it.

[3:19:40] Trustee Luckham: Okay.

[3:19:41] Trustee Luckham: That just needs to be ready by Friday, right?

[3:19:43] Voice 8: That's right.

[3:19:44] Trustee Luckham: Yeah.

[3:19:45] Trustee Luckham: Okay.

[3:19:47] Trustee Luckham: all right then so i'm going to leave off 7.4.4 from that list at the moment yeah i'm just

[3:19:59] Trustee Luckham: thinking about how to manage this so what i'm going to say right now is item 7.4.1 7.4.3

[3:20:06] Trustee Luckham: 4.5 4.6 4.7 4.8 be forwarded to council as presented and that's going to buy me some

[3:20:16] Trustee Luckham: time to think about 7.44 and so i'm just going to go to 7.4.2 now director fader and you wanted

[3:20:23] Trustee Luckham: to turn that over to uh tyler brown our new um our new senior policy advisor yes

[3:20:31] Voice 8: so thank you

[3:20:32] Voice 8: and this is tyler's first time presenting to you so i stand by in the wings here to offer support

[3:20:35] Voice 8: tyler as needed perfect

[3:20:38] Trustee Luckham: uh

[3:20:39] Voice 1: thanks claire and thank you chair

[3:20:41] Voice 2: um and so simply the report before you

[3:20:45] Voice 2: is a request is in support of the request for decision for to incorporate the updates to the

[3:20:50] Voice 2: policy statement amendment project project charter kind of a mouthful all taken together

[3:20:55] Voice 2: to reflect the concurrent proposed project timelines as well as an update to the budget

[3:21:02] Voice 2: based on the new executive committee recommended approach for public engagement you'll note from

[3:21:09] Voice 2: the report that the updated budget estimates for 20 sorry for 2024 2025 see do see an increase to

[3:21:16] Voice 2: the budget to 81 000 from 35 000. this reflects the recommendations of the executive committee

[3:21:23] Voice 2: for that additional public engagement uh the budget does maintain the original request of

[3:21:28] Voice 2: 13 000 for the 25 26 budget and the 6 000 and it has an additional 6 000 for legal review and

[3:21:35] Voice 2: communications in the 26-27 budget. With all that said, staff are aware and cognizant that

[3:21:44] Voice 2: the draft policy has not been in front of trustees for some time and are working as

[3:21:48] Voice 2: quickly as possible to get it in front of trustees in a timely manner with as much wholesome

[3:21:53] Voice 2: and complete information for your consideration. I do want to note, though, that there are

[3:22:01] Voice 2: some potential risks to the timelines outlined in the the charter update which does maintain

[3:22:07] Voice 2: i'm getting in front of executive committee and the tpc later this spring and hopefully the rest

[3:22:14] Voice 2: of the trust council in the fall and those risks um are really because we're trying to work at the

[3:22:21] Voice 2: speed of trust with first nations and there has been some successes recently with conversations

[3:22:25] Voice 2: about receiving responses to the engagement

[3:22:28] Voice 2: and some feedback from nations on the draft policy.

[3:22:34] Voice 2: So those conversations are occurring and they are ongoing

[3:22:37] Voice 2: and they're looking to be fruitful

[3:22:41] Voice 2: to get some additional information back here

[3:22:43] Voice 2: as trust council or sorry,

[3:22:46] Voice 2: as trustees will visit the draft policy and consider it.

[3:22:52] Voice 2: We are hearing those some sentiment that relationships

[3:22:54] Voice 2: relationships between the trust and nations could be improved or could be stronger, and

[3:22:58] Voice 2: intentional relations at both the staff level and the political level are important for

[3:23:03] Voice 2: establishing those trusting relationships and working through particular matters as

[3:23:07] Voice 2: they do emerge at LTCs and also these larger policy items.

[3:23:12] Voice 2: So I highlight this, Chair, as we want to respect that nations might not be able to

[3:23:17] Voice 2: meet the exact timelines prescribed in the project charter before you, and we're trying

[3:23:21] Voice 2: to balance the greater organ organization to organization relationship matters that do

[3:23:26] Voice 2: do emerge through that engagement with the timelines of this project thank you okay very

[3:23:35] Voice 13: good uh thank you uh tyler um trustee elliot you have a question or comment yep

[3:23:40] Voice 12: it's related to um

[3:23:42] Voice 12: whether we have consideration of a special trust council meeting um i don't know where the

[3:23:49] Voice 12: discussion was left by trust programs committee but i don't see it in this charter of a potential

[3:23:56] Voice 12: special meeting to consider the draft well the first draft um so i don't know if that's

[3:24:05] Voice 12: we're just hoping the timing works out for fall trust council or or um whether we've budgeted for

[3:24:14] Voice 12: Or maybe I'm missing it.

[3:24:17] Voice 12: Tenant of special meeting, August 2024.

[3:24:19] Voice 12: I apologize.

[3:24:21] Voice 12: It's right there.

[3:24:23] Voice 12: Okay, never mind.

[3:24:24] Voice 12: Answered.

[3:24:25] Voice 12: It's on page 480.

[3:24:28] Voice 12: But is it budgeted?

[3:24:30] Voice 12: Where would we pull that funding from?

[3:24:35] Voice 8: I'm happy to answer that, Chair.

[3:24:37] Voice 8: The intention is that essentially all meetings of trust council would be by special meeting

[3:24:42] Voice 8: for this project because it's likely too in-depth of conversations to accommodate in a regular

[3:24:47] Voice 8: council meeting. We've mentioned that to council at all numerous occasions, and I've generally

[3:24:52] Voice 8: received nodding. So the intention is these would be virtual special meetings specific to this

[3:24:57] Voice 8: project. It is also noted exactly on the project charter itself at the bottom of page 479, right at

[3:25:03] Voice 8: the very bottom right-hand corner. We've noted that the timeline assumes that this is occurring

[3:25:08] Voice 8: through special meetings perfect

[3:25:13] Voice 12: yep i know it was there i just had to keep tracking with the

[3:25:17] Voice 12: process because i'm not as intimately involved with trust programs committee thanks thanks claire

[3:25:21] Voice 12: the

[3:25:22] Voice 8: one thing i will supplement is that we have noted in the rfd that you would be forwarding to

[3:25:26] Voice 8: trust council that staff will provide an update to trust council by the meeting um in real time

[3:25:31] Voice 8: you know we're working at you know at this point with any updated recommendations that come forward

[3:25:35] Voice 8: um with a more firm timeline so by march council we'll have new information and we'll provide it

[3:25:40] Voice 8: then with any recommendations for amendment okay

[3:25:47] Trustee Luckham: any other questions for staff on uh 7.4.2

[3:25:55] Trustee Luckham: no yeah just um just a comment i guess you know there's been a real interest in council seeing

[3:26:03] Trustee Luckham: the amendments and the draft and so you know this request here is uh once again asking

[3:26:10] Trustee Luckham: council to have faith to pursue and continue to pursue this project without seeing the draft and

[3:26:19] Trustee Luckham: so just i only say that so that you can be prepared to answer those remarks because there

[3:26:25] Trustee Luckham: will be those remarks i'm sure of it and um i have complete faith and i understand that that's

[3:26:33] Trustee Luckham: um that you are you are um juggling a variety of challenges to keep this moving and it's so

[3:26:42] Trustee Luckham: critically important that it keeps moving so i'm glad that you're on it tyler and um and and claire

[3:26:49] Trustee Luckham: of course your continued ongoing uh support is um amazing so thank you okay um then i'm gonna then

[3:26:59] Trustee Luckham: if there's no nothing else i'm going to take it then the poll that 7.4.2 policy statement

[3:27:04] Trustee Luckham: amendment project updates uh that request for decision before to the council as uh presented

[3:27:13] Trustee Luckham: you know i will just remark i did as you were pointing out the bottom very bottom of the

[3:27:19] Trustee Luckham: charter and the bottom left hand right hand corner there maybe you could bold that and it might just

[3:27:24] Trustee Luckham: to stand out a little better for others tiny little formatting thing um but that's up to you

[3:27:30] Trustee Luckham: what you do so uh thank you for that so now let help me out here now uh communications plan we're

[3:27:39] Trustee Luckham: going to have a conversation later about this um although it doesn't exist you're going to

[3:27:44] Trustee Luckham: create something for us and then essentially uh seek some feedback and and then we would

[3:27:51] Trustee Luckham: forward it to council in the next 48 hours or something is that correct yes the executive

[3:27:57] Voice 8: committee agrees with that approach yeah

[3:28:00] Trustee Luckham: so that committee do you agree with that approach

[3:28:02] Trustee Luckham: we'll watch for it fires any suggestions back to claire and then claire would likely send it back

[3:28:09] Trustee Luckham: to me and i would give it the nod and it would end up in the agenda package okay so then i'm

[3:28:15] Trustee Luckham: going to then say that 7.4.4 uh communications plan that is pending be forwarded to council uh

[3:28:27] Trustee Luckham: uh once um approved by the chair by general consent we'll look for that all right perfect

[3:28:35] Trustee Luckham: okay thank you claire so this then brings us to new business

[3:28:42] Trustee Luckham: um 7.5.1 advice to trust council improve trustee access to agendas in html rfd um so um

[3:28:55] Trustee Luckham: where is that that's on page 535 um this is oh sorry i'm on the wrong page

[3:29:05] Voice 13: 535

[3:29:07] Voice 13: So

[3:29:15] Trustee Luckham: this is coming to us from four trustees, including maybe more, quite a few trustees, including Toby Elliott and Tim Peterson, who are here.

[3:29:27] Trustee Luckham: So this is essentially a trustee-led RFD.

[3:29:34] Trustee Luckham: Can one of you speak to this, Trustee Elliott or Trustee Peterson?

[3:29:43] Voice 12: Sure.

[3:29:44] Voice 12: Sure. This is sort of a long piece of work. I credit Sue Ellen Fast for a lot of the writing here and giving us a speed test to do.

[3:30:00] Voice 12: i did the speed test and i was delighted and shocked at how fast an html agenda loaded as

[3:30:07] Voice 12: opposed to a pdf version um so this just sort of and a lot of good work so it was it was yeah total

[3:30:15] Voice 12: credit to um trustee fast and for this survey of of different uh regional districts that how they

[3:30:25] Voice 12: present their documents so i think it's pretty straightforward i'm super glad to see staff

[3:30:29] Voice 12: concur with the timing of an e-scribe update so I don't think this would be a

[3:30:36] Voice 12: an extensive discussion it's just the direction that would help facilitate

[3:30:42] Voice 12: especially those of us with limited internet connection load 600 page

[3:30:46] Voice 12: agendas okay so I just for this as presented it's not a it's a great piece

[3:31:01] Voice 12: of work okay

[3:31:04] Trustee Luckham: um you can't help but wonder how much work is involved in this for staff and it

[3:31:13] Trustee Luckham: you know i'm not i'm i'm just uh you know i can discuss this at council so this is just an rfd

[3:31:20] Trustee Luckham: that's here um it looks like it's fairly uh complete and so unless there are any further

[3:31:28] Trustee Luckham: further comments or concerns I would just say we forward this to council as presented

[3:31:36] Trustee Luckham: so 7.5.1 forward to council as presented by general consent and we'll see how that goes

[3:31:44] Trustee Luckham: so delegation requests we have two requests here and so Maxine Leiter and Ian Pierce

[3:31:59] Trustee Luckham: Pierce, both advocacy organizations. So, you know, it comes down to, do we have the,

[3:32:08] Trustee Luckham: and maybe Robert Barlow might not know, or Garcia, you may know, do we have the presentations from

[3:32:16] Trustee Luckham: these groups complete here? And is there any concern with the ones that are in our agenda

[3:32:22] Trustee Luckham: into packages i

[3:32:27] Voice 16: haven't seen them all mr chair yeah um

[3:32:33] Voice 16: but i see from what i have seen i don't

[3:32:36] Voice 16: see any issues with them

[3:32:37] Trustee Luckham: okay um so uh trustee elliott well

[3:32:44] Voice 12: i don't know if this is um again

[3:32:48] Voice 12: a repeat from i don't know i don't recall if this was a delegation or a public comment period

[3:32:55] Voice 12: at south not south pender where have we been since which one sorry

[3:33:00] Voice 12: this delegation the friends

[3:33:03] Voice 12: of the gulf island society the objection the

[3:33:06] Voice 1: way the

[3:33:07] Voice 12: decision was made um consideration of the

[3:33:11] Voice 12: um closed meeting to reach the consensus decision on section three um didn't we hear this already

[3:33:20] Voice 12: already in december and i don't see like we have to stop doing repeat delegations on the same topic

[3:33:28] Voice 12: it just it's already been their point has been made governance committee responded with an

[3:33:34] Voice 12: articulation of why it went and we went in camera um i don't think there's any desire of trust

[3:33:41] Voice 12: council to hold a revote so i don't see what the point of um this delegation is we've already

[3:33:50] Voice 12: heard this information it's not new

[3:33:54] Trustee Luckham: that's correct um and i am i'm just trying to reflect

[3:33:59] Trustee Luckham: here and see how you might be able to help me out was the chair my mixing up the issues was

[3:34:05] Trustee Luckham: the chair of governance committee redrafting some wording that was put out i think that the

[3:34:12] Trustee Luckham: message there was that they were also not prepared to revisit that is that correct or not no we've

[3:34:17] Voice 16: We've reformulated what's on our website with some context and improved that.

[3:34:23] Voice 16: And generally, given the nature of the discussion, the legal nature of the discussion earlier, feel quick, fine with what's come forward and that it's appropriate.

[3:34:35] Voice 16: appropriate okay

[3:34:38] Trustee Luckham: so then in that light then uh trustee vice chair elliott are you thinking that

[3:34:44] Trustee Luckham: we should be declining the leicester uh delegation trustee peterson i'll go to you while

[3:34:57] Trustee Luckham: trustee elliott yeah

[3:34:59] Voice 3: i just i just had a point of clarity and that is um uh uh miss leicester

[3:35:06] Voice 3: did speak at trust council in in december um however it was in the public comment period and

[3:35:13] Voice 3: not as a delegation i'm i'm not making judgment on whether you know in that comment on whether

[3:35:19] Voice 3: to include it or not but just that clarity okay

[3:35:24] Voice 17: i'm

[3:35:26] Voice 16: just looking it up mr chair thank you

[3:35:39] Trustee Luckham: so are there while we're thinking about maxine leichter there um in peace are we uh satisfied

[3:35:45] Trustee Luckham: Are you satisfied with his delegation request? Do we have the material?

[3:35:49] Voice 12: It's the same material.

[3:35:51] Trustee Luckham: Oh, I see. Okay. So you're talking about...

[3:35:53] Voice 12: It's the exact same presentation or objections. So this is why I'm asking how much space do we want to accord to what is essentially not new material when governance committee...

[3:36:07] Voice 12: I don't know if they've already made a decision, but I do believe Chair Getty rewrote and offered a little bit more clarity on why we went in camera, or do we need to do that?

[3:36:22] Voice 12: I don't want to have people keep asking the same question. If we need to take action, we've already heard what they're asking. So I'd rather that course than listen to the same presentation.

[3:36:36] Trustee Luckham: We can decline their request and advise them that changes have been made to the website to present the information in a different way.

[3:36:47] Trustee Luckham: And that if they wish to attend council in community.

[3:36:56] Voice 5: I can provide

[3:36:57] Voice 16: a little bit of clarity as to the last meeting.

[3:36:59] Voice 16: There was one delegation.

[3:37:00] Voice 16: It was Deb Ferencz from the Gulf Island Alliance around sensitive ecosystem mapping.

[3:37:04] Voice 16: and then there might have been comment in the public comments section but i don't know whether

[3:37:12] Voice 16: trust council would have received what you're seeing right now um if the question is was this

[3:37:19] Voice 16: presented by these individuals at the last trust council meeting not as a delegation to my rent to

[3:37:26] Voice 16: my figuring right

[3:37:30] Voice 3: yeah i agree with that uh and

[3:37:35] Trustee Luckham: so they're both of them are looking for a 10 minute

[3:37:37] Trustee Luckham: spot, which is what we do on the council's agenda. So that's 20 minutes to essentially both saying

[3:37:45] Trustee Luckham: the same or similar things. And so the question is, do you want to defer them to a public comment

[3:37:52] Trustee Luckham: period or do you want to receive them as delegations?

[3:38:04] Voice 12: My vote is to pick one if we're

[3:38:07] Voice 12: We're going to allow a delegation.

[3:38:12] Voice 12: Honestly, we hear from his lecture quite often.

[3:38:16] Voice 12: And so perhaps the peace one would be,

[3:38:20] Voice 12: it's a little more pointed.

[3:38:24] Voice 12: What he's bringing up is the 1986 agreement

[3:38:31] Voice 12: on unique amenities and environment.

[3:38:33] Voice 12: And so I think that is potentially new

[3:38:36] Voice 12: because I think there was some discussion that,

[3:38:38] Voice 12: it hadn't been part of the consideration of um right

[3:38:43] Trustee Luckham: so can i ask you to make a motion then

[3:38:46] Trustee Luckham: i want to do this more formally okay turning somebody down that um um

[3:38:51] Voice 12: so i moved the

[3:38:53] Voice 12: executive committee um returns the um friends of the gulf islands uh delegation um

[3:39:03] Voice 12: in light of there's a second one that is seems to present new information and would

[3:39:11] Voice 12: forward the

[3:39:13] Voice 12: Ian Peace

[3:39:20] Voice 12: or

[3:39:24] Voice 12: include the Ian

[3:39:25] Voice 12: Can you

[3:39:27] Trustee Luckham: turn your video

[3:39:28] Trustee Luckham: off? We didn't hear any of that.

[3:39:31] Voice 12: Sorry.

[3:39:33] Trustee Luckham: Oh, fun.

[3:39:34] Voice 12: Anybody else want to

[3:39:35] Voice 12: make a motion?

[3:39:39] Voice 12: Somebody want

[3:39:44] Trustee Luckham: to step in here? I'm going to

[3:39:47] Trustee Luckham: move then that

[3:39:48] Trustee Luckham: delegation request that Ian Peace

[3:39:50] Trustee Luckham: gulf island alliance be his request be uh accepted and that uh maxine like your friends of the gulf

[3:39:57] Trustee Luckham: island society be declined um as the other delegation has similar materials and that

[3:40:06] Trustee Luckham: friends of gulf island alliance it would be able to present in the community

[3:40:15] Trustee Luckham: town hall yeah

[3:40:17] Trustee Luckham: yeah we don't call it

[3:40:18] Trustee Luckham: town hall anymore that's why i'm struggling

[3:40:19] Trustee Luckham: public comment public comment period of the agenda thank you did you manage to capture that

[3:40:26] Trustee Luckham: robert in a more eloquent way uh

[3:40:30] Voice 7: yes i do understand what your intention

[3:40:33] Trustee Luckham: was thank you

[3:40:35] Trustee Luckham: so can i get a seconder then trustee elliott happy to second yes very good thank you your

[3:40:41] Trustee Luckham: your audio gets pretty strange there and so uh any further discussion and so i'll call for the

[3:40:50] Trustee Luckham: vote. All those in favor, raise your hands physically or electronically. Okay, so that's

[3:40:54] Trustee Luckham: a decision and then unanimous. Okay, so that deals with delegations. Thank you. Apologies to

[3:41:01] Trustee Luckham: Maxine Leichter. So now we have one, two, three, four, five pieces of correspondence

[3:41:10] Trustee Luckham: and the attention here would be that they would be in the agenda package and therefore forwarded

[3:41:15] Trustee Luckham: to council uh trustee peterson i

[3:41:19] Voice 3: was just going to make a suggestion that um uh perhaps we could

[3:41:23] Voice 3: uh send the um the letter from uh maxine leister and the the friends of gulf island society

[3:41:32] Voice 3: to council as part of the correspondence if we're turning down the delegation

[3:41:37] Trustee Luckham: excellent idea thank you uh tim would

[3:41:41] Voice 3: you like a motion to that effect or well

[3:41:43] Trustee Luckham: i think we can just

[3:41:44] Trustee Luckham: do that by general consent. And what I would do is advance all of these to council, including

[3:41:49] Trustee Luckham: the letter from Maxine Leiker, Friends of the Gulf Islands Society. Trustee Elliott.

[3:41:56] Voice 12: Yes, thank you, Chair. I had requested that we bring back this piece of correspondence from

[3:42:01] Voice 12: Chair Craig regarding the legislative reform initiative. I actually am asking if I've asked

[3:42:09] Voice 12: her if there is a timeline on this and I don't know if it's a good idea to just

[3:42:17] Voice 12: include it for as correspondence but would a different approach be to

[3:42:21] Voice 12: actually send it on to all trustees and say this is an initiative which LTC's

[3:42:28] Voice 12: would want to sign on to a letter of support in advance of Trust Council so

[3:42:36] Voice 12: that we can actually get that resolution sort of done with the interested LTCs

[3:42:43] Voice 12: that might want to demonstrate their support.

[3:42:49] Trustee Luckham: Well I'd be in favor of forwarding it to trustees

[3:42:52] Trustee Luckham: and then have trustees just communicate directly with Director Craig rather than it being a trust

[3:42:59] Trustee Luckham: council motion that ends up deciding who's included and who's not included in the associated

[3:43:04] Trustee Luckham: debate okay make it simple

[3:43:09] Voice 12: yeah okay um

[3:43:13] Trustee Luckham: so then uh but take it then by general consent that item 7.71

[3:43:18] Trustee Luckham: be forwarded to trustees um advising them to contact uh director vanessa craig of the district

[3:43:28] Trustee Luckham: of regional district of nanaimo if they're interested in participating by general consent

[3:43:34] Trustee Luckham: is that all right uh

[3:43:36] Voice 12: it's uh the contact is the RDN chief administrative officer actually

[3:43:40] Voice 12: um that's an email just okay

[3:43:43] Trustee Luckham: so then delete that being Vanessa Craig but um the CAO at the

[3:43:50] Trustee Luckham: regional district of Nanaimo you okay with that Robert yeah by general consent and then so I'm

[3:43:57] Trustee Luckham: going to take it then at 7.7 2 3 4 and 5 be forwarded to council in the agenda package

[3:44:03] Trustee Luckham: as correspondence and by general consent and so i'm going to move now to executive committee

[3:44:14] Trustee Luckham: projects i think that concludes our so yeah that concludes our agenda however now we need to double

[3:44:21] Trustee Luckham: back to the two items there at the beginning of our agenda which is the time the the schedule

[3:44:28] Trustee Luckham: schedule and the agenda itself which we don't have but my assumption here now is that from the

[3:44:36] Trustee Luckham: work we've done here today that agenda will be compiled accordingly. Is that correct CAO? Yes it

[3:44:43] Voice 16: is.

[3:44:44] Trustee Luckham: Perfect. So then let's look at the time schedule. Now it was noted earlier by Vice Chair

[3:44:53] Trustee Luckham: Elliott that it seemed there was insufficient time in the trust area services section of the

[3:45:01] Trustee Luckham: council agenda. And so let me go to Director Brader and ask her what her thinking there is

[3:45:12] Trustee Luckham: with that 15-minute allocation.

[3:45:19] Voice 8: I'm not sure what to tell you. I think we've got one decision item,

[3:45:22] Voice 8: item, which is the request for decision around the policy statement timeline. So I do expect

[3:45:27] Voice 8: some discussion there. The other items are briefings, but the climate change one is intended,

[3:45:33] Voice 8: I believe, from executive committee for discussion. So you may wish to contemplate whether that

[3:45:39] Voice 8: discussion should happen at this meeting or at a future meeting or at a different part of the

[3:45:42] Voice 8: meeting. The other pieces we have are the communication strategy. There may be the odd

[3:45:48] Voice 8: odd question, and there may be the odd question about legislative monitoring. It may be achievable.

[3:45:53] Voice 8: It would really just depend on the extent of conversation that trustees wish to have.

[3:45:57] Voice 8: I do note you have allocated an hour on the Wednesday for public comment period and delegations.

[3:46:03] Voice 8: If you don't fill that hour, I may be able to start a bit early prior to the

[3:46:08] Voice 8: training session. It might be one option.

[3:46:12] Trustee Luckham: Well, that would be brilliant. So maybe what we should

[3:46:16] Trustee Luckham: do is um cut back the um public delegation section a little bit and then just equivalently expand the

[3:46:26] Trustee Luckham: trust area section accordingly just so it's not so much of a surprise and um i don't have that

[3:46:32] Trustee Luckham: in front of me right the instant he's looking for it

[3:46:36] Voice 16: well mr chair yes

[3:46:38] Trustee Luckham: why

[3:46:39] Voice 16: don't we re-label

[3:46:40] Voice 16: media and social training session and we'll have that as trust area services yes

[3:46:45] Trustee Luckham: because this is

[3:46:47] Voice 16: you know a constituent part

[3:46:49] Voice 16: of trust area services and first you do that and if it so

[3:46:53] Voice 16: happens that that was at 1 30 then you could

[3:46:56] Voice 16: bring that material forward that claire's talking about

[3:46:59] Voice 16: yeah um but you never know who you might get from um a public comment perspective or how

[3:47:06] Voice 16: how long they would speak yeah um so that gives you some room there and then if that's sort of

[3:47:11] Voice 16: relabeled um trust area services starts on the wednesday so

[3:47:17] Trustee Luckham: let's do that is that does that help

[3:47:22] Trustee Luckham: trustee elliott and director freder it

[3:47:26] Voice 12: does my other concern though was the timing for the island

[3:47:30] Voice 12: trust conservancy work program there's a 10-minute presentation um and i think there's been some back

[3:47:39] Voice 12: and forth i just confirmed with uh chair smith that um and kate emmings that there is to be 10

[3:47:47] Voice 12: minutes scheduled on the agenda and she may use it to review the itc report or for naptep speaking

[3:47:54] Voice 12: points as we discussed earlier but we need to coordinate with chair smith to attend via zoom

[3:48:00] Voice 12: so i just wanted to make sure that the timing for that is sort of secured as 10 minutes that's why

[3:48:06] Voice 12: why I was concerned that 15 minutes for the entire trust area services plus the conservancy report

[3:48:11] Voice 12: was not going to be enough does that make sense so yeah if we move everything up to 1 30 for trust

[3:48:21] Voice 12: area services and then sort of continue it on at 10 15 on the Thursday and then give Risa Smith

[3:48:33] Voice 12: that 10 minutes that we've promised I think that would satisfy everybody around does that make

[3:48:39] Voice 12: so

[3:48:39] Trustee Luckham: let's just move it up uh to 145 then and that gives us 15 minutes which would be plenty to

[3:48:45] Trustee Luckham: account for 10 minutes and any additional time anybody object to that but

[3:48:54] Voice 16: with the proviso that

[3:48:55] Voice 16: we'll secure a time at 10 15 yeah on

[3:49:00] Voice 16: the thursday for chair smith yes should

[3:49:03] Voice 16: be in that that timing

[3:49:04] Voice 16: me okay okay

[3:49:05] Trustee Luckham: thank you yeah exactly all right um so then what we're looking at then is the

[3:49:14] Trustee Luckham: island trust council's three-day schedule um as presented at um on page 141 so i know

[3:49:25] Voice 8: it's 7.1.1 chair

[3:49:27] Trustee Luckham: 7.1.1 thank you very much um be amended to reflect uh to a 145 star for

[3:49:35] Trustee Luckham: for trust area services media and social media training session um and the rest of it is as

[3:49:45] Trustee Luckham: it's as it presented um right okay so is that all right by general consent yeah okay perfect

[3:49:58] Voice 12: sorry sorry sorry what one more item um the trustee round table has 15 minutes on tuesday

[3:50:06] Voice 12: morning is that reasonable

[3:50:10] Voice 5: 1045

[3:50:11] Voice 12: trustee roundtable Tuesday March 12th emerging

[3:50:16] Voice 12: it

[3:50:16] Voice 16: is not reasonable no

[3:50:19] Trustee Luckham: that's not reasonable that needs to be yeah

[3:50:22] Voice 12: that

[3:50:23] Trustee Luckham: needs to be an hour so

[3:50:25] Voice 12: local planning services is one hour and I'm not sure

[3:50:28] Voice 12: why because there's is there a lot of decision yeah there is a lot of decision

[3:50:33] Voice 12: okay there aren't

[3:50:35] Trustee Luckham: too many so ceo what's your suggestion here obviously that's an oversight

[3:50:40] Trustee Luckham: there yeah

[3:50:41] Voice 16: i think we should go um 10 30 council start then we go to trustee round table till um

[3:50:47] Voice 16: till noon let's

[3:50:53] Trustee Luckham: move i don't know about noon but um till 11 30 yeah and then we'll

[3:51:00] Trustee Luckham: go with the

[3:51:01] Voice 16: executive committee at 11 30 yeah till

[3:51:04] Voice 16: lunch for half an hour to get things going um

[3:51:07] Voice 16: there's really just a couple technical pieces in there yeah and

[3:51:11] Voice 16: then you can always pull something

[3:51:14] Voice 16: up right um

[3:51:16] Voice 5: and then there's local planning

[3:51:18] Voice 16: services and there's i think only just one thing

[3:51:20] Voice 16: that's it's going to get the attention of trust council and that's the um well they might go

[3:51:25] Voice 16: through the statistical report they are interested but also the review project so i don't think

[3:51:31] Voice 16: there's an hour's worth of local planning services discussion there's some room there

[3:51:34] Voice 16: okay

[3:51:35] Trustee Luckham: so let's make that adjustment um to from 10 45 to 11 30 executive and um i won't say much

[3:51:46] Trustee Luckham: is that

[3:51:50] Voice 3: okay good

[3:51:52] Trustee Luckham: with me sorry

[3:51:53] Voice 3: wasn't it wasn't it 11 30 to noon executive that's correct yeah

[3:51:57] Trustee Luckham: okay

[3:51:59] Voice 3: you just said something a little different that's all

[3:52:01] Trustee Luckham: oh yeah no executive at 11 30

[3:52:03] Trustee Luckham: and then break for lunch at noon.

[3:52:07] Trustee Luckham: Okay, so then that's, you got that, Robert?

[3:52:11] Trustee Luckham: That's an amendment to the Allen's Trust Council three-day schedule?

[3:52:17] Voice 7: Okay.

[3:52:18] Voice 7: Sorry, Jerry, could you just clarify that?

[3:52:20] Voice 7: Yes, I know that you're talking about the three-day schedule,

[3:52:23] Voice 7: but what exactly is your amendment?

[3:52:25] Voice 16: I've got that.

[3:52:29] Trustee Luckham: Okay, so the CAO has it in hand.

[3:52:31] Voice 16: I have it.

[3:52:32] Voice 16: We're changing the timing of Trust Area Services

[3:52:34] Voice 16: and we're changing the timing of Executive Committee.

[3:52:37] Voice 16: and i've got

[3:52:38] Voice 16: that and i've got that noted okay

[3:52:40] Trustee Luckham: great so then that said then i i do believe

[3:52:44] Trustee Luckham: cao that concludes the work of advancing trust council looks like it

[3:52:51] Trustee Luckham: perfect um so we all will

[3:52:55] Trustee Luckham: just keep going on here executive committee projects trust council initiated the first

[3:53:00] Trustee Luckham: First item here is a briefing at 8.1.2.1, the Island's Trust 50th Anniversary Logo 586.

[3:53:10] Trustee Luckham: Director Frater, are you kicking that one off?

[3:53:14] Voice 8: I am.

[3:53:16] Voice 8: This is being just provided to you for information to let you know we're proceeding with planning

[3:53:20] Voice 8: for the 50th anniversary, and we have come up with a design for the 50th anniversary

[3:53:25] Voice 8: logo, so we just wanted to share it with you at this time and give you some information

[3:53:30] Voice 8: that we'll be rolling it out.

[3:53:31] Voice 8: over the next while and you'll see in the request for decision we note that we'll be

[3:53:38] Voice 8: putting it on the website some of the social media platforms and adding it to staff email

[3:53:42] Voice 8: signatures etc.

[3:53:47] Trustee Luckham: All right any concerns questions right so we'll just simply receive that for

[3:53:54] Trustee Luckham: information and you're not looking for endorsement here so thank you very much for this work.

[3:53:59] Trustee Luckham: um

[3:54:01] Voice 16: mr chair yes

[3:54:03] Trustee Luckham: sir just

[3:54:05] Voice 16: had a note from trustee morrison regarding attendance of the avicc meeting

[3:54:10] Voice 16: as the as the vic of vicc representative for the islands trust and how that could get in front of

[3:54:16] Voice 16: trust council and i'll suggest to her if you're okay with it that that she'd just develop that

[3:54:22] Voice 16: request and then bring it forward as a late item for trust council that you could amend to the

[3:54:27] Voice 16: application and she could speak to it whenever you put it on the agenda so

[3:54:32] Trustee Luckham: when is that abicc

[3:54:33] Trustee Luckham: applications closing i

[3:54:38] Voice 17: don't know no

[3:54:39] Trustee Luckham: and so i wondered does does that need to end up on

[3:54:41] Trustee Luckham: council's agenda can the executive committee in this past has approved attendance at

[3:54:46] Trustee Luckham: uh various of these events i

[3:54:50] Voice 16: believe you have yeah

[3:54:51] Trustee Luckham: um so i would just continue to do that

[3:55:00] Trustee Luckham: trustee morrison is a sitting member on the climate action working group as a function of

[3:55:05] Trustee Luckham: the abicc so i think that it's not unreasonable to presume that she would be attending abicc

[3:55:10] Trustee Luckham: on our behalf along with whatever other executive committee members would choose to

[3:55:15] Trustee Luckham: to attend does that seem unreasonable to anybody so player

[3:55:24] Voice 16: you're about to speak a couple times

[3:55:25] Voice 16: there yeah

[3:55:26] Voice 8: so i would just know um she did try to get it in for this agenda there was a typo

[3:55:30] Voice 8: in the email address and i would note it does come from the executive committee training budget

[3:55:34] Voice 8: so we would need a motion of this body to support her attendance at the convention it comes out of

[3:55:39] Voice 8: next fiscal year's funding right

[3:55:41] Trustee Luckham: so we could do that um we don't need to do that today or should

[3:55:46] Trustee Luckham: we do that today if

[3:55:48] Voice 8: you could as a late item today i think it would be assistive to her

[3:55:51] Voice 8: planning her life to know whether that funding is available i

[3:55:55] Trustee Luckham: understand okay um we obviously

[3:55:58] Trustee Luckham: you don't have that whole thing in front of us today. But are there any concerns about us?

[3:56:06] Trustee Luckham: Certainly, I usually attend ABI-CC. I don't know if anybody else is attending,

[3:56:10] Trustee Luckham: wanting to attend ABI-CC. I haven't actually looked at it on the agenda yet myself.

[3:56:14] Trustee Luckham: But any objections to Trustee Morrison attending in her role as the Climate Action

[3:56:22] Trustee Luckham: Working Group? Trustee Peterson, Trustee Elliott?

[3:56:25] Trustee Luckham: I

[3:56:26] Voice 3: don't have any objections to Trustee Morrison's attendance.

[3:56:31] Voice 3: I'm just wondering in terms of other executive committee members, we do have, oh, geez, that timeline is starting to get tight, though, because we're just looking for, we have an executive committee meeting on the 27th of March, but AVICC is the 12th of April.

[3:56:55] Voice 3: i was wondering if we were going to be delving into that today or not um i had some interest

[3:57:02] Voice 3: in attending myself but i'm i'm not sure if we want to get into all of that at this moment but

[3:57:10] Voice 3: no no objection to uh trustee morrison yeah

[3:57:14] Trustee Luckham: so uh yeah i have that on my calendar already so

[3:57:18] Trustee Luckham: um i would be planning what

[3:57:22] Voice 12: is our budget i was just trying to to look up um if we're going to

[3:57:28] Voice 12: to be oversubscribed but um is it in the budget detail training organization why i

[3:57:36] Voice 8: just have to

[3:57:38] Voice 8: log in to get you that information but it would be from next fiscal year's budget yeah

[3:57:42] Voice 12: yeah and i

[3:57:44] Trustee Luckham: don't know that it necessarily drills into that level of detail there's some some assumptions

[3:57:49] Trustee Luckham: about some of us would attend abicc and yeah

[3:57:51] Voice 16: i don't think right now we'll be able to deliver a

[3:57:54] Voice 16: meeting by meeting budget analysis for you

[3:57:57] Trustee Luckham: exactly let's provide the opportunity for

[3:58:01] Trustee Luckham: trustee morrison to attend that i think that yeah

[3:58:04] Voice 13: reasonable

[3:58:05] Trustee Luckham: thing so um i would move then

[3:58:08] Trustee Luckham: that executive committee approve uh trustee morrison's attendance at abicc with funding

[3:58:16] Trustee Luckham: to come from executive committee budget that's satisfactory

[3:58:20] Trustee Luckham: everybody yep

[3:58:22] Voice 12: we'll second the

[3:58:23] Voice 12: motion so

[3:58:24] Trustee Luckham: moved and seconded any dis any discussion uh trustee mod seconded it and thank you um

[3:58:32] Trustee Luckham: director freighter for your or director mobs for your message um if i can

[3:58:40] Trustee Luckham: just all those in favor

[3:58:46] Trustee Luckham: so everybody's in favor none opposed okay so that deals with that thank you uh ceo for

[3:58:52] Trustee Luckham: inserting that agenda to manage that ahead of things and

[3:58:57] Trustee Maude: just for clarity a trustee

[3:58:58] Trustee Maude: Morrison had indicated that she has accommodation set up herself so there is just the $400

[3:59:05] Trustee Maude: attendance fee is all she was looking for

[3:59:07] Trustee Luckham: that's totally awesome that's really great okay so then

[3:59:12] Trustee Luckham: um that's really great so let's move on then to advocacy guideline guidance for heritage protection

[3:59:18] Trustee Luckham: briefing um and uh that's also in your context notes uh director fraser do you have more to say

[3:59:27] Trustee Luckham: there?

[3:59:28] Voice 8: Cynthia, I can note we are re-providing this to you as it was provided earlier, and you

[3:59:32] Voice 8: had requested that it be re-added to your agenda. I'm sorry, I'm just navigating there again.

[3:59:36] Voice 8: Essentially, on the second page, we had provided some alternate suggestions for discussion around

[3:59:42] Voice 8: advocacy on this topic, should you wish to do so. And perhaps I'll leave it there, and we can

[3:59:48] Voice 8: provide advice as you get into the conversation.

[3:59:54] Trustee Luckham: Okay, so who wants to kick this off? I see

[3:59:58] Trustee Luckham: Trustee Elliott and Trustee Peterson.

[4:00:00] Trustee Luckham: Well,

[4:00:01] Voice 12: I'm thankful Trustee Peterson wants to weigh in on this because I think there's two case studies sort of before us. And I don't want to delve into the details. We know most of us are pretty familiar now with what the Gabriel Local Trust Committee is dealing with.

[4:00:19] Voice 12: and um this salt spring um you know bylaw 537 and say out objections uh to it and and sort of the

[4:00:30] Voice 12: way that we're constrained is um i do worry that it's worsening our relationship with nations

[4:00:39] Voice 12: because we cannot address their concerns with regard to rights and title as we process you know

[4:00:50] Voice 12: know regular bylaw revisions or amendments and development permits in their territories so i'm

[4:00:57] Voice 12: not sure what support the ministry of municipal affairs can give but this is like here's two case

[4:01:06] Voice 12: studies can they provide us some interim direction as to what engagement with first nations beyond

[4:01:16] Voice 12: the referral process could look like in areas where we have these sensitive, culturally

[4:01:24] Voice 12: significant areas and or they're objecting on the grounds of, you know, Douglas Treaty

[4:01:31] Voice 12: rights.

[4:01:32] Voice 12: So I don't want to get into it.

[4:01:33] Voice 12: I don't know if we should go in camera for some of this, but I wonder, I do want to see

[4:01:39] Voice 12: this advanced as a more than Gabriola issue.

[4:01:43] Voice 12: This is a trust-wide concern that we're going to continue to grapple with, and I think it would be beneficial to put forward a, whether it's a letter, requesting guidance, direction, support, and here are the two or three matters that illustrate how we're challenged.

[4:02:05] Voice 12: So I want to see action on this.

[4:02:07] Voice 12: I just, I'm mindful of staff's capacity issues, the focus on the policy statement amendment project, but this is going to affect every single one of our LTCs at some point.

[4:02:20] Voice 12: And so I think getting in front of it and requesting some help from the province is an interim measure with guidance, where we don't have the legislation to support the consent-based decision-making that some nations are asking for.

[4:02:37] Voice 12: So I just want to see action on this.

[4:02:39] Voice 12: I just don't know what's possible with our staff constraints right now.

[4:02:45] Voice 12: Thank you.

[4:02:46] Voice 12: Well,

[4:02:50] Trustee Luckham: let's hear from Tim Peterson and I don't know if any staff have any recommendations.

[4:02:59] Trustee Luckham: I can't help but be mindful of and it's interesting that the province is advancing

[4:03:05] Trustee Luckham: some changes to the Local Government Act and they withdrawn that public consultation at this time

[4:03:15] Trustee Luckham: and so we don't know what that looks like and whether or not that is potentially

[4:03:19] Trustee Luckham: essentially part of the equation but Tim over to you yeah

[4:03:24] Voice 3: thank you chair um I I tend to concur

[4:03:26] Voice 3: with uh trustee Elliott um you know vice chair Elliot on this uh you know when when rights and

[4:03:34] Voice 3: title are um involved it this this is beyond our our remit and this really is um this is to my mind

[4:03:46] Voice 3: firmly in in in the provinces uh bailiwick um in particular the the gabriola uh situation starts

[4:03:56] Voice 3: to look like a catch-22 the more i sort of delved into some of the information around it and um

[4:04:07] Voice 3: and it is it's it's it's beyond i i think it's beyond what uh an ltc um

[4:04:14] Voice 3: And I mean, an LTC needs that. We need to have some level of discussion with the province around this situation. The Gabriel is a great example of that. I think there's important issues. We don't want to be harming relationships with First Nations.

[4:04:35] Voice 3: And at the same time, we have statutory obligations around things like these land use decisions around development permit areas, and we don't want to get ourselves into legal jeopardy in terms of how we're coming down on those.

[4:04:54] Voice 3: so i think um in this briefing there's there's some suggestions uh you know one two and three

[4:05:06] Voice 3: listed here and i'm i'm not personally i'm not ready to suggest changes to the local government

[4:05:13] Voice 3: act community charter or the island's trust act um because i'm just i'm not steeped enough in

[4:05:18] Voice 3: into this but certainly like item uh number three on that little list some kind of advocacy uh to

[4:05:27] Voice 3: the province i think is appropriate when we're and i agree i think we're going to increasingly

[4:05:33] Voice 3: find ourselves in these types of situations so i do support some action okay

[4:05:41] Trustee Luckham: car hudson pillar

[4:05:43] Voice 16: well mr chair um you know i just speak from a staff perspective here um and i don't have

[4:05:52] Voice 16: have your your collective political insight of course but if you're going to do this you'd you'd

[4:05:58] Voice 16: want to do it well and it just seems to me that this would be part of your strategic you know

[4:06:08] Voice 16: position that you would stake out where you would dedicate resources and effort

[4:06:11] Voice 16: in a sequenced comprehensive manner to see if you can affect some results so that would be the deeper

[4:06:17] Voice 16: part of um trying to achieve something like this and it would almost i'm anticipating something

[4:06:24] Voice 16: like this is going to come up at the session that we're going to have on tuesday all the way to

[4:06:30] Voice 16: writing a letter you know so that's that's the deeper consideration how's the sequence and and

[4:06:36] Voice 16: deeply associated with some of because this is around heritage protection but also how uh how

[4:06:43] Voice 16: is the islands the considerations the islands trust is seeking guidance from the ministry around

[4:06:47] Voice 16: around capacity funding, the referral process,

[4:06:51] Voice 16: some really significant pieces that relate to First Nations Future

[4:06:56] Voice 16: and, of course, our own.

[4:06:59] Voice 16: So that is one approach to this issue,

[4:07:01] Voice 16: is to reformulate this as part of our Reconciliation Action Plan

[4:07:06] Voice 16: and move forward.

[4:07:07] Voice 16: Or you could write a letter that makes this request

[4:07:12] Voice 16: and gets an endorsement from Trust Council on it

[4:07:14] Voice 16: if there's an immediacy to the...

[4:07:17] Voice 16: i know everything is immediate and everything needs to be done but you you could take some of

[4:07:24] Voice 16: the elements of this letter and send it to the minister asking asking for some considerations

[4:07:27] Voice 16: associated with that i think those are your are your discrete options um you know it'd be claire

[4:07:35] Voice 16: in her shop who'd be doing this work so i turned it over to her to see whether she what she thinks

[4:07:41] Voice 16: of those two approaches

[4:07:42] Voice 8: what do what do i think um i think it needs to be carefully framed and

[4:07:50] Voice 8: researched whatever we choose to do um in terms of advocacy on this topic such that we can be

[4:07:55] Voice 8: effective at it um we are having staff to staff conversations with the province about the referral

[4:08:00] Voice 8: process so that is already ongoing um i do think there are one of the things to consider is one of

[4:08:08] Voice 8: the things the province might look back to us and suggest is have local trust committees used all

[4:08:13] Voice 8: tools available to them already to protect heritage have you you know use the tools available to you

[4:08:18] Voice 8: like heritage conservation areas updating your official community plans updating local

[4:08:24] Voice 8: land use bylaws so we sort of have to be ready for a conversation around before we're asking

[4:08:29] Voice 8: for new tools or different tools prepare messaging at our end around what we have used and why we may

[4:08:34] Voice 8: not have used all the tools in the toolbox already I think bringing it in through as a strategic

[4:08:40] Voice 8: strategic priority it'd be useful to give it the attention it deserves okay

[4:08:50] Trustee Luckham: uh vice chair elliott

[4:08:54] Trustee Luckham: with

[4:08:55] Voice 12: regard to that last point claire i mean have we used all the tools available

[4:08:58] Voice 12: no but every time we go forward to do an lub amendment or an ocp review we're getting

[4:09:09] Voice 12: increasingly challenging questions about well why aren't we involved in the process at the outset

[4:09:15] Voice 12: And so everything is getting backlogged because we don't have a good structured way of going forward that somewhere between, you know, our archaic 1980s legislative framework and the expectations of First Nations to be, to have a say in what happens within their territory before development can occur.

[4:09:46] Voice 12: So I've seen some language from you that, you know, Islands Trust Council, I think this was in the reply to the Liaxin concern with the North Pender Housing Bylaw Review that we're prioritizing a review of engagement processes with First Nations in the trust area.

[4:10:01] Voice 12: But I think we need to tie this together with a call to the province for cooperation and direction to assist with specific guidance as to how the ministry wants engagement to proceed beyond referrals.

[4:10:20] Voice 12: What does it look like to you, Ministry of Municipal Affairs, so that we stop, you know, submitting bylaws to you and then you return them saying there hasn't been enough engagement with First Nations, right?

[4:10:35] Voice 12: So putting the onus on the province, which has the responsibility for that relationship with nations, tell us what good engagement looks like.

[4:10:47] Voice 12: I think the political advocacy piece has to be there because they're not going to respond to no pressure.

[4:10:56] Voice 12: You know, this is our problem right now. They've downloaded it to us.

[4:11:00] Voice 12: We're struggling within a legislative framework that is, you know, way behind the times. And their relationship with First Nations is going to be challenged. It is their responsibility to set it up properly and give us guidance as to what good engagement looks like.

[4:11:19] Voice 12: So I want to see a public call because they're not going to, the province will not respond to something that's just, you know, an amorphous, we're having problems.

[4:11:29] Voice 12: So here's two case studies and also Galliano and Liaxon returned with this, like, can we not just list the issues that we're having and saying, we'd like you to provide guidance.

[4:11:41] Voice 12: Here's some specific instances where we're challenged with the legislative framework.

[4:11:49] Voice 8: So, Chair, would you like me to respond?

[4:11:51] Voice 13: I would. Yeah.

[4:11:53] Voice 8: And I will just say I wasn't in the most recent meeting about bylaw processes with the province that was Director Cermak. But what I can say is what I have understood, unless there's been recent changes, the province still points us back to the guide they provided a number of years ago around First Nation engagement as being the provincial direction, and that they don't have updated guidance to us specifically about how we undertake engagement,

[4:12:15] Voice 8: engagement except that they encourage us to undertake protocol agreements and to you know

[4:12:20] Voice 8: have you all build good personal relationships with your colleagues such that you can then move

[4:12:25] Voice 8: forward with your projects in a good way where I would say we still could learn more as staff and

[4:12:32] Voice 8: as elected officials is particularly the piece around rights and title and protect perhaps

[4:12:35] Voice 8: a defined ask it just occurred to me now my colleagues can correct me here might be a defined

[4:12:41] Voice 8: find ask around the douglas treaty and its application to the islands trust and local

[4:12:45] Voice 8: trust committee decisions that might be a specific request that might get us um started in a more

[4:12:51] Voice 8: nuanced conversation with the province um that's one thought that occurs to me just on the fly here

[4:12:56] Voice 8: the other is so much of the challenges we're having i think relate to historical decisions

[4:13:02] Voice 8: i would just say because i'm in many of these meetings with nations that prior votes and

[4:13:07] Voice 8: decisions of local trust committees as they relate to cultural heritage protection or you know

[4:13:13] Voice 8: waiting voting to the concerns of nations for overall protection of the islands vis-a-vis what

[4:13:19] Voice 8: the community local community wants there's some work to do there to regain trust around the fact

[4:13:26] Voice 8: of what whether nations engagement will be worthwhile to them is it worth their time do

[4:13:31] Voice 8: they think it will be treated with the amount of weight that's needed given the amount of effort

[4:13:35] Voice 8: and priority they have to give to it. So certainly that is a topic that comes up for us

[4:13:40] Voice 8: as staff when we're in those meetings. And that isn't something that the province can solve for

[4:13:45] Voice 8: you. That is for you as elected officials to do your work and undertake your voting and undertake

[4:13:52] Voice 8: your deliberation in a way that respects and balances the various duties you have before you

[4:13:58] Voice 8: and builds relationships.

[4:14:03] Voice 12: But Director Prater, I don't know if it's clear, we are constrained

[4:14:08] Voice 12: strained to make decisions that seem to trample on underlying rights in the nation's view often.

[4:14:16] Voice 12: And that's where we're challenged. It's not that we're not wanting to vote in a good way

[4:14:22] Voice 12: or to build relationship. It's that the legislation has locked us in. And, you know,

[4:14:29] Voice 12: change is five years out, 10 years out. It's not even on their agenda. They're not going to respond

[4:14:34] Voice 12: to we're struggling i agree the ask needs to be researched and you know well presented but you

[4:14:43] Voice 12: know can we nest it in a just a simple letter that's like how do we develop protocols for

[4:14:49] Voice 12: engaging with first nations in the trust area in a way that is guided by the ministry's desire

[4:14:54] Voice 12: to involve first nations and land use decisions in their territorial areas until such time as

[4:15:01] Voice 12: as legislative reform, you know, brings the Declaration Act principles into our structure,

[4:15:09] Voice 12: like, we have to ask, otherwise, they're not going to

[4:15:11] Voice 8: act. So with regard to that last comment,

[4:15:15] Voice 8: I think you're referring specifically to development permits as being the constraint

[4:15:18] Voice 8: that you have. Is that am I understanding that? Are you referring to a broader suite of constraints?

[4:15:22] Voice 12: Well, there's also the perception that, you know, this bylaw 537, that it doesn't add density,

[4:15:30] Voice 12: but because the nation maybe didn't um have a say in the development um they object to it so how do

[4:15:39] Voice 12: we but

[4:15:40] Voice 16: that that and i don't know whether staff can't really engage in a yeah a deep a deep back

[4:15:46] Voice 16: and forth on this in a way that's productive chair like i don't think like in in this forum

[4:15:53] Voice 16: but we're talking about cultural heritage we have this conversation is very broad

[4:15:58] Voice 16: broad yeah about

[4:16:00] Voice 16: what we're asking so i don't think you know i'm refining my earlier comments

[4:16:04] Voice 16: i don't think a simple letter to a massive topic um without linking it to the other considerations

[4:16:14] Voice 16: or being aware of them is helpful and with respect i don't think this is simply legislative

[4:16:22] Voice 16: um constriction that has the allen's trust in the place it is it is more than those things

[4:16:29] Voice 16: um that's the responses that um claire and tyler and others are getting from nations

[4:16:35] Voice 13: okay all

[4:16:37] Voice 16: right so maybe we might want to talk about that as well notwithstanding of course the

[4:16:44] Voice 16: absolute validity of this approach or some approach like this um but how do you nest it

[4:16:50] Voice 16: and and when okay

[4:16:57] Trustee Luckham: um i'm just uh wanting to think how we can uh determine what to do with this

[4:17:05] Trustee Luckham: briefing it strikes me that there's work that needs to be done um and protected particularly

[4:17:12] Trustee Luckham: perhaps assistive work from um director freighter and perhaps from uh well we don't we have no work

[4:17:22] Voice 16: so well i'm just saying we provided this briefing to you until trust council or there's some

[4:17:29] Voice 16: some specific work that's

[4:17:31] Voice 13: right thank you

[4:17:32] Voice 16: yeah um and you're just on the precipice of i think

[4:17:36] Voice 16: really starting to have this conversation at trust council um so i think you're close to it

[4:17:41] Voice 16: um maybe

[4:17:42] Trustee Luckham: it's referred to them

[4:17:44] Voice 16: or we develop a session based on it

[4:17:46] Trustee Luckham: well indeed that um seems to

[4:17:49] Trustee Luckham: be where we would need to go to bring in the diversity of opinion at council on this topic

[4:17:54] Trustee Luckham: um and you know i i don't know am i misguided in thinking that the province is thinking about this

[4:18:02] Trustee Luckham: because this same question exists throughout the province not just in the island's trust area

[4:18:08] Trustee Luckham: and um and there there there is being floated this um uh local government act amendments

[4:18:17] Trustee Luckham: arguments which uses some language that contemplates some of the things that we're

[4:18:23] Trustee Luckham: talking about. Is this something that's a work in progress that may or may not assist us in this

[4:18:31] Trustee Luckham: venue? And indeed, how do we get from this moment of identifying these particular cases where there's

[4:18:41] Trustee Luckham: issues to

[4:18:46] Trustee Luckham: garnering some support or alliance with the province in order to put us in a

[4:18:53] Trustee Luckham: better place. Cause I think,

[4:18:55] Trustee Luckham: I think we find ourselves in this very tenuous position of having to make

[4:19:00] Trustee Luckham: decisions that we're not totally morally comfortable with.

[4:19:04] Trustee Luckham: I'll just say that. And that's an, I guess that's just a question,

[4:19:07] Trustee Luckham: but Tim Peterson and trustee Elliot.

[4:19:09] Trustee Luckham: it yeah

[4:19:11] Voice 3: um i agree this is this is a big question and i i don't feel like we're going to

[4:19:17] Voice 3: um land on any action today so i was just gonna suggest that um uh i'm happy to have some more

[4:19:27] Voice 3: conversation with uh trustee la at outside of this venue and uh and maybe we can um maybe we

[4:19:35] Voice 3: can both do some work and and and talk to staff and think about a little bit more deeply i i

[4:19:41] Voice 3: certainly haven't done enough deep think on on what the action should look like so um i'm content

[4:19:48] Voice 3: to move on to i mean i'm not totally content but i think we need to move on today and uh and think

[4:19:55] Voice 3: about better better think about how we can address these issues uh

[4:20:01] Trustee Luckham: vice chair elliott

[4:20:01] Voice 12: so so two

[4:20:04] Voice 12: two actions that I that I heard we could take. Claire, I think what you suggested of, you know,

[4:20:12] Voice 12: what are the implications of Douglas Treaty rights within the Islands Trust area? A specific

[4:20:20] Voice 12: ask to the ministry to clarify how does that change our land use planning processes in the

[4:20:32] Voice 12: the interim, this is something we could explore. And then, you know, CAO, I think you're absolutely

[4:20:38] Voice 12: right. Our reconciliation action plan is overdue for, we need to look at it again and we need to

[4:20:47] Voice 12: fund it. So how do we reformulate our referrals process, broaden engagement and capacity building

[4:20:55] Voice 12: within local communities and involve First Nations in the Work of the Islands Trust area as part of

[4:21:02] Voice 12: of our reconciliation action plan that should be um that should be funded hopefully it is

[4:21:08] Voice 12: so i think we'll leave it here but i i am really struggling with this because

[4:21:16] Voice 12: unless we bring the province in um honestly we're going to be hung up to dry because we're the

[4:21:24] Voice 12: frontline service agency delivering you know land use planning in a context that no longer works

[4:21:31] Voice 12: um for first nations so we need to bring the province in because it's their relationship

[4:21:36] Voice 12: with nations that's at stake so i'm not sure how to do this but we've got to get on it okay

[4:21:47] Trustee Luckham: so uh

[4:21:49] Trustee Luckham: can we leave this topic that um obviously being cognizant of quorum rules but um that

[4:21:58] Trustee Luckham: that Trustee Peterson and Toby Elliott and others

[4:22:03] Trustee Luckham: may kind of have some kind of a round table conversation

[4:22:08] Trustee Luckham: in order to end up in working with staff,

[4:22:14] Trustee Luckham: perhaps ending up how maybe it is,

[4:22:17] Trustee Luckham: we have some kind of a workshop session or something

[4:22:19] Trustee Luckham: and how we're gonna frame that.

[4:22:21] Trustee Luckham: But Trustee Peterson and Trustee Elliott,

[4:22:24] Trustee Luckham: can you work together to sort of start moving this

[4:22:28] Trustee Luckham: in some direction yep

[4:22:29] Voice 12: absolutely and there's a number of items on the fuel that could be folded

[4:22:33] Voice 12: into this you know we we need to look at our processes we've had direction from trust council

[4:22:38] Voice 12: to do that but it needs to be actioned in a in a coherent way i totally agree thanks uh and you

[4:22:45] Trustee Luckham: know i just say that you know part of the reason why we're not getting uh full-on support uh an

[4:22:52] Trustee Luckham: advancement from the province is because this is a huge undertaking like what you just said

[4:22:56] Trustee Luckham: there's so many things that fold into this with the future of lands in British Columbia and Canada

[4:23:03] Trustee Luckham: that is a lot to consider okay I'm going to move along if that's all right

[4:23:10] Trustee Luckham: communications plan briefing director freighter is there more that needs to be said about this

[4:23:16] Trustee Luckham: you're going to provide me so we're

[4:23:22] Voice 8: on to are you moving us on to item 2.28

[4:23:26] Trustee Luckham: .2.2.2 yeah okay yes

[4:23:29] Voice 8: so I would be happy to introduce this for you. So

[4:23:33] Voice 8: this item, you've received various drafts of

[4:23:35] Voice 8: the communication strategy in the past, and we're bringing it back to you now for formal approval.

[4:23:42] Voice 8: Oh, is it just checking everyone's with me here? Yeah.

[4:23:46] Voice 8: 8.2.2. Okay, great. And so we're bringing

[4:23:48] Voice 8: this back to you now at this time for approval and asking, should you give that approval,

[4:23:52] Voice 8: ask us to forward it on to Trust Council for information. At your last meeting or one of the

[4:23:57] Voice 8: the earlier meetings um trustee elliott had some comments and suggestions that she provided us

[4:24:02] Voice 8: regarding the um contents of the plan and so we've made some of those edits were largely to

[4:24:08] Voice 8: clarify um and remove a few elements related to public engagement such that this plan is solely

[4:24:14] Voice 8: exclusively focused on communications out this is about communicating information about the trust

[4:24:19] Voice 8: out and the intention is to we're hoping as part of your strategic planning work we would get some

[4:24:24] Voice 8: direction to create a companion engagement strategy which should be focused on public

[4:24:29] Voice 8: engagement the two-way conversation and with an associated toolkit so this is meant to just guide

[4:24:35] Voice 8: pure corporate communications with engagement to be handled in a separate strategy at a later time

[4:24:40] Voice 8: so our recommendation to staff is that you now approve this strategy with any further amendments

[4:24:46] Voice 8: that you like we'll note that executive committee has already requested fifty thousand dollars of

[4:24:52] Voice 8: budget um which we should you give this endorsement we would then turn our minds to really detailed

[4:24:56] Voice 8: work planning for the next year um for implementation of this strategy uh we'll leave

[4:25:02] Voice 8: it there and i'm happy to provide more detailed introduction should you wish okay vice chairs

[4:25:22] Trustee Luckham: trustee peterson uh

[4:25:25] Voice 3: i'm happy to make the motion i move that executive committee approve the

[4:25:30] Voice 3: islands trust communication strategy and forward to trust council for information

[4:25:34] Voice 3: All

[4:25:35] Trustee Luckham: right. Do I have a seconder? Trustee Maude, thank you. Any discussion? Further discussion? All right. There you go. So all those in favor? And that carries unanimously.

[4:25:57] Trustee Luckham: Okay. So then planning services, the next section here. So with, oh, so this is interesting.

[4:26:11] Trustee Luckham: So under 8.2.3.1, page 601, withdraw complete community's grant application request for

[4:26:19] Trustee Luckham: decision. Who's going to address this one?

[4:26:23] Voice 4: It would be me, Mr. Chair.

[4:26:25] Trustee Luckham: Thank you, sir.

[4:26:26] Voice 4: And I assume my audio is good now.

[4:26:29] Voice 4: Your audio is better.

[4:26:31] Voice 4: Thank you, Director Mobs, for teaching me the ways of the iPhone.

[4:26:36] Voice 4: Okay.

[4:26:38] Voice 4: So I am presenting this to you.

[4:26:42] Voice 4: In November, the Executive Committee passed a resolution requesting staff to apply for a UBCM Complete Communities Grant

[4:26:51] Voice 4: in order to advance data gathering and mapping work

[4:26:56] Voice 4: to support OCP reviews and housing projects.

[4:26:58] Voice 4: This was proposed to be used for developing water balance assessment methods,

[4:27:03] Voice 4: which we spoke about earlier in regards to Gabriola.

[4:27:06] Voice 4: Ultimately, we were unsuccessful in getting that funding,

[4:27:10] Voice 4: and in discussion with UBCM staff, they've asked for an official withdrawal.

[4:27:16] Voice 4: withdraw. So nothing really happens if you don't officially withdraw, but they asked for this to

[4:27:22] Voice 4: be, this would help them in their work. And so we're, you know, trying to keep good relations

[4:27:28] Voice 4: with them. And so I bring it to you requesting to officially withdraw from this application

[4:27:35] Voice 4: and keeping in mind that while it wasn't a good fit for this particular funding source,

[4:27:39] Voice 4: staff are still pursuing other funding sources, such as the Real Estate Foundation of British

[4:27:45] Voice 4: columbia and other places that are a little bit more suitable for that type of work it was a

[4:27:51] Voice 4: i don't know it was it was an attempt but it was unsuccessful okay

[4:27:55] Trustee Luckham: do you have somebody

[4:27:57] Trustee Luckham: who wants to make a motion or other or something else trustee peterson i

[4:28:10] Voice 3: move that the executive

[4:28:12] Voice 3: committee at islands trust request staff to withdraw the application for the union of bc

[4:28:16] Voice 3: mississippi's complete community grant to advance the data gathering and mapping work supporting

[4:28:22] Voice 3: supporting OCP reviews and housing projects.

[4:28:26] Trustee Luckham: They moved to have a seconder, Trustee Maude.

[4:28:28] Trustee Luckham: Thank you.

[4:28:31] Trustee Luckham: There we go.

[4:28:32] Trustee Luckham: Any further discussion?

[4:28:34] Trustee Luckham: Call for the vote then.

[4:28:35] Trustee Luckham: All those in favor?

[4:28:38] Trustee Luckham: None opposed.

[4:28:40] Trustee Luckham: That carries unanimously.

[4:28:42] Voice 4: Thank you.

[4:28:44] Trustee Luckham: All right, thank you.

[4:28:45] Trustee Luckham: So new business now.

[4:28:49] Trustee Luckham: 9.11, potential next steps with MODY

[4:28:56] Trustee Luckham: regarding the establishment of an interagency task force

[4:28:58] Trustee Luckham: for the agreements verbal report trustee peterson well

[4:29:04] Voice 3: thank you chair um i was just reviewing the

[4:29:07] Voice 3: letter of november 29th uh to the chair from minister fleming um uh the letter says ministry

[4:29:20] Voice 3: staff are continuing committed to continuing work closely with island's trust uh to address

[4:29:26] Voice 3: priorities um and that has asked ministry staff to follow up uh to discuss arranging regular meetings

[4:29:36] Voice 3: so i'm not aware that uh and and uh look to staff um if there has been follow-up from ministry staff

[4:29:46] Voice 3: to our staff on on arranging meetings that would lead us towards the establishment of the task

[4:29:51] Voice 3: Task Force.

[4:29:58] Voice 17: Okay.

[4:30:00] Voice 13: So, and

[4:30:00] Voice 3: if there's not, then maybe we can ask our staff to reach out to them.

[4:30:06] Voice 13: Right.

[4:30:07] Voice 8: Chair, I could jump in.

[4:30:10] Voice 8: I'm not sure who needs to speak to this from staff.

[4:30:12] Voice 8: We're not aware that we've had any outreach from MOTI staff that I know of.

[4:30:16] Voice 8: The one thing I will just note for you is that typically it's the senior policy advisor position that would support this intergovernmental work.

[4:30:22] Voice 8: That position is currently dedicated to the policy statement.

[4:30:25] Voice 8: so we have a bit of a hole administratively as to who would be the worker be to support

[4:30:30] Voice 8: the coordination of these meetings so just wanted to draw that to your attention

[4:30:34] Voice 8: but no i'm not aware that modi has reached out to request a meeting

[4:30:38] Voice 16: mr chair yes

[4:30:41] Trustee Luckham: they have reached

[4:30:42] Voice 16: out they reached out

[4:30:44] Voice 16: a year ago and they've reached out subsequently so we've been in front

[4:30:48] Voice 16: of the minister twice and asked the same question he's responded positively both times and we

[4:30:55] Voice 16: um we can't go back and ask a third time so so we'll have to figure out some way to

[4:31:04] Voice 16: um respond to the ministry of transportation on this matter so

[4:31:10] Trustee Luckham: what does that look like i don't

[4:31:12] Voice 16: know

[4:31:12] Trustee Luckham: like

[4:31:14] Voice 16: i'll i'll have to reach out to him in the next week or two um and see where we can get

[4:31:20] Voice 16: i just can't contemplate ec going to ubcm again and meeting with the minister of transportation

[4:31:26] Voice 16: and have having a similar conversation so or we write back and say we simply can't but

[4:31:32] Voice 16: we we did we did make this an ask of the minister so and

[4:31:37] Trustee Luckham: so let me just in

[4:31:38] Voice 16: front of us right so

[4:31:40] Trustee Luckham: let me just recap here then so we went to the minister we asked for this they have got back to

[4:31:45] Trustee Luckham: us and said okay and then we have not pursued that for whatever reason

[4:31:50] Voice 16: it just hasn't developed we

[4:31:51] Voice 16: haven't we haven't had an opportunity to pick it up and and run with it it's not inconsequential

[4:31:57] Voice 16: it's not a strategic plan item it's um something that the trustees have come up with and you know

[4:32:03] Voice 16: it's a great idea um it's just one of the things we turn to when we're done the other things

[4:32:11] Voice 16: but uh it's it's certainly one that i think is important and we've you've utilized some

[4:32:18] Voice 16: political capital in in in getting an agreement to start to have these conversations particularly

[4:32:23] Voice 16: around the idea of the task force right

[4:32:26] Voice 13: so how do we help you action that i

[4:32:34] Voice 16: don't know yet i've

[4:32:35] Voice 16: already i already said i don't know yet okay so

[4:32:38] Voice 16: i'll uh initially i'll just figure out a way to

[4:32:41] Voice 16: start the conversation again with the ministry okay

[4:32:46] Trustee Luckham: um okay so then uh trustee mod on this topic

[4:32:52] Trustee Luckham: think yeah

[4:32:53] Trustee Maude: i i just wanted to really reiterate you know if we went to trust council i think

[4:32:58] Trustee Maude: all 26 trustees would hold their hands in the air that you know we deal with these

[4:33:03] Trustee Maude: um requests from the public almost on a daily basis um it's not our job but we we tend to be

[4:33:12] Trustee Maude: the interface with the ministry um so it's it is a trust-wide trustee-wide um issue that i think

[4:33:22] Trustee Maude: bears some sort of priority especially since the province seems to to want to open the door and

[4:33:29] Trustee Maude: make us that interface um i i think that it would be strongly endorsed by trust council

[4:33:35] Trustee Maude: so um and if we can set up some meetings i i just i i recognize that the ceo sort of struggles as to

[4:33:44] Trustee Maude: how we put it into a box but i think that there's a strong interest um within the trust for us to

[4:33:51] Trustee Maude: start this engagement and open up the lines of communications because this is going on every day

[4:33:57] Trustee Maude: thank you and

[4:34:01] Voice 16: i'm anticipating that our survey responses for the uh strategic planning session

[4:34:04] Voice 16: it's going to have things like this on it it's going to be great well

[4:34:10] Trustee Luckham: yeah that's a good question

[4:34:15] Trustee Luckham: um yeah you know like the whole way modi's clearing the roads on gabriola came up

[4:34:21] Trustee Luckham: harsh realities on thursday trustee peterson yeah

[4:34:28] Voice 3: um again i wouldn't expect that uh that we'd

[4:34:32] Voice 3: necessarily um land on anything uh you know today i appreciate the ceo's uh willingness to

[4:34:40] Voice 3: to reach out give modi a call um my concern was that we met with the minister in september

[4:34:49] Voice 3: this letter it's true didn't come out to the very end of november so we're not

[4:34:53] Voice 3: you know in government timeline we're not crazily behind but i wouldn't want to wait another six

[4:34:58] Voice 3: six months to reach out. That's all. And, and with that, I'm, I'm,

[4:35:08] Voice 3: I'm happy to move on today.

[4:35:10] Trustee Luckham: Okay. Right.

[4:35:15] Trustee Luckham: So set on a follow-up action list item somewhere just so we don't lose track

[4:35:20] Trustee Luckham: of it.

[4:35:21] Voice 16: I don't think it's ever been on a follow-up action list.

[4:35:24] Voice 16: Should it be?

[4:35:28] Voice 16: There should be something somewhere because if I recall correctly,

[4:35:34] Voice 16: indirectly there was um an entreaty from um salt spring yeah with

[4:35:40] Voice 16: some specifics for the minister

[4:35:41] Voice 16: meeting yeah um

[4:35:43] Voice 16: so there might have been you know direct requests to you but of course this became

[4:35:46] Voice 16: one of our two or three topics that we went to the minister with right um maybe so yeah claire's

[4:35:54] Voice 16: always got a better handle on these things she's got a good if not a search mind she can figure

[4:35:59] Voice 16: out where to search yeah so maybe she's got an

[4:36:02] Voice 16: answer there my question then

[4:36:04] Trustee Luckham: becomes who's

[4:36:05] Trustee Luckham: follow-up action list does this belong on and should we be making that happen over to you

[4:36:11] Trustee Luckham: on

[4:36:11] Voice 8: page 25 of the agenda it's number nine on the follow on ec's follow-up action list

[4:36:16] Voice 8: it says staff

[4:36:17] Voice 8: to follow up regarding the letter from minister flubbing of november 29th it's

[4:36:23] Voice 8: assigned to me but as i flagged i currently don't really have the resources to put much effort into

[4:36:28] Voice 8: this or i would need a reorganization of priorities can

[4:36:31] Trustee Luckham: you bump it over to stefan

[4:36:32] Trustee Luckham: on yeah

[4:36:34] Voice 8: over over to the cao as to whose name he'd like next for that yeah

[4:36:37] Voice 16: don't worry don't worry

[4:36:39] Voice 16: right now but you know the real concrete work claire quite rightly identifies to probably that

[4:36:43] Voice 16: you know it's her thinking team that would work on it but initially um ec shouldn't have to worry

[4:36:48] Voice 16: about who's doing that we can we can come up with something to advance this a little bit

[4:36:56] Trustee Luckham: okay so we don't need to do anything more today it's on a follow-up action list okay great

[4:37:01] Trustee Luckham: Thank you, Tim, for bringing this forward. It is important. And there was some enthusiasm by the minister to assist us, but yeah, we have to find the space for it. So I'm going to move to 9.2.1, LTC Chair's Report on Local Advocacy. Is there anything there? Anybody? No? Okay.

[4:37:24] Trustee Luckham: Okay. So administrative services, here we are. Forecasted areas of overspending briefing,

[4:37:31] Trustee Luckham: page 603. These are meant to make us nervous, right?

[4:37:38] Voice 9: Absolutely not, Chair. This is actually

[4:37:41] Voice 9: a report that everyone at Executive has already seen, as it did go to Financial Planning Committee.

[4:37:46] Voice 9: It just is reporting specific GL line items that are experiencing overspending. The majority of

[4:37:53] Voice 9: these have specific offsets in other lines and so mitigation is not required to be directed by

[4:38:00] Voice 9: executive committee in relation to those however if executive committee wishes to direct staff to

[4:38:05] Voice 9: take mitigating actions for some of the other areas of overspending we will happily receive

[4:38:10] Voice 9: that direction on an overall basis islands trust is under spending against budget okay

[4:38:21] Trustee Luckham: uh vice

[4:38:22] Trustee Luckham: chair elliott thank

[4:38:25] Voice 12: you so the only area that i saw um might need mitigation was 27 000 in

[4:38:32] Voice 12: legal general um it looks like the 34 000 in bylaw enforcement litigation is offset by

[4:38:40] Voice 12: the 33 000 in litigation defense so where might we find the funds for that legal general

[4:38:49] Voice 12: general uh 27 000 overspend so

[4:38:55] Voice 9: on an overall basis islands trust is under spending against

[4:38:58] Voice 9: budget so there are many areas that could fund this um area of overspending um it wouldn't

[4:39:07] Voice 9: necessarily require a specific direction of executive committee to action that sort of

[4:39:14] Voice 9: offset if there was a specific line that executive committee wanted staff to curb spending on or a

[4:39:21] Voice 9: a certain action around legal, seeking legal opinions, for example, we would receive that

[4:39:28] Voice 9: direction. But if we're just generally looking to see if there's other areas in the budget that

[4:39:32] Voice 9: are understanding to offset this, that is already in play.

[4:39:37] Voice 12: Okay, great. Do we need to

[4:39:40] Voice 12: give direction as to, you know, how many legal opinions LTCs and the Conservancy can sort of

[4:39:46] Voice 12: ask for because um there does seem to be a trend um i guess cao i'm looking to you there's a trend

[4:39:55] Voice 12: to double checking and triple checking our decision making and asking for lots of legal

[4:40:01] Voice 12: opinions so yeah how can we curb that you

[4:40:06] Voice 16: know um i've reflected on this quite a bit since the

[4:40:09] Voice 16: really, since October 2022. And that is, I just think that this particular council's interested

[4:40:17] Voice 16: in why we are doing things and wants a legal framework for some fairly regular business.

[4:40:28] Voice 16: You know, we've had substantial discussions around what's an open and closed meeting, other

[4:40:33] Voice 16: other elements like that so I think it's where we're at and it's really the budget process

[4:40:42] Voice 16: where you would sort of reflect on how much are we spending on these on getting opinions on things

[4:40:51] Voice 16: or not I can tell you that staff because things are cyclical staff will often get a request from a

[4:40:58] Voice 16: trust council that two trust councils a similar question was asked and we've purchased a legal

[4:41:04] Voice 16: opinion associated with it and uh if we're lucky uh the legislation hasn't changed and we have the

[4:41:11] Voice 16: opportunity to apply a previous um legal opinion so we are showing more rigor there to make sure

[4:41:17] Voice 16: that not we're paying twice for the same thing um i think there's probably some work to be done in

[4:41:23] Voice 16: terms of uh getting all trustees access to these legal opinions on sort of a topical basis

[4:41:28] Voice 16: basis uh that might be um of assistance oh that's a good

[4:41:34] Voice 12: idea yeah

[4:41:34] Voice 16: i know can

[4:41:36] Voice 12: we pause on that like

[4:41:37] Voice 12: like well not for

[4:41:38] Voice 12: long hopefully no please like this is actually important because if

[4:41:42] Voice 12: if people know legal opinions are and they are available to all trustees um maybe we can stop

[4:41:49] Voice 12: asking the same questions like is there a secured folder that these could be kept in and

[4:41:54] Voice 12: i don't know some kind of contract we could all that's

[4:41:59] Voice 16: one approach for sure um

[4:42:01] Voice 16: and and so we we're contemplating that you know legal opinions are legal opinions and everyone

[4:42:11] Voice 16: reading the same one may come away with different outcomes associated with them so just simply

[4:42:17] Voice 16: provision of access everyone to all of them i don't think we'll address and in the moment let's

[4:42:24] Voice 16: let's get a legal opinion on this matter question.

[4:42:27] Voice 16: Usually if that gets pivoted to staff and staff goes and says,

[4:42:29] Voice 16: so we already have one and we bring it back.

[4:42:32] Voice 16: So I don't know if it'll mitigate what you're talking about.

[4:42:35] Voice 16: But I think we can look at mechanisms to make it more,

[4:42:40] Voice 16: more readily available.

[4:42:42] Voice 16: Some of these opinions and we're thinking that through.

[4:42:46] Voice 16: I don't have a, I don't have an easy answer for you,

[4:42:48] Voice 16: but I think it's a good idea.

[4:42:51] Voice 12: Okay.

[4:42:52] Voice 12: Make it so.

[4:42:54] Voice 16: Make it so.

[4:42:55] Voice 12: I think that'd be great.

[4:42:56] Voice 16: absolutely that's my favorite one so

[4:42:59] Trustee Luckham: when the day gets to be a little long little bits of sarcasm

[4:43:05] Trustee Luckham: and pessimism creep up in the back of my mind and i can't help but wonder do we want that in pdf or

[4:43:12] Trustee Luckham: html and do we want every trustee to be able to search for it you know like it just gets scary

[4:43:19] Trustee Luckham: when you think about it because legal opinions are legal opinions and they're secure and private

[4:43:26] Trustee Luckham: it to us for a reason and access to information although absolutely we always want to have access

[4:43:32] Trustee Luckham: to information and

[4:43:33] Voice 16: mr chair um as the relationship between staff and our elected officials um just

[4:43:40] Voice 16: like we talk about relationship building um with others outside the organization as it deepens

[4:43:45] Voice 16: and greater trust is built over the course of any term there's less requests for legal opinions

[4:43:51] Voice 16: because staff's opinion um so quite often we get a legal opinion where the staff are fully aware of

[4:43:57] Voice 16: what the application of some element of the local government act is um it's fairly rare that there's

[4:44:03] Voice 16: a significant difference between the legal sometimes you absolutely need a legal opinion but

[4:44:07] Voice 16: for things that um staff are fairly um up to speed on um you'll save some money there too

[4:44:19] Trustee Luckham: I love it. Thank you. It doesn't need to be in any particular format. Okay.

[4:44:27] Trustee Luckham: Well, thank you for that news, Director Mobs. You've indicated we don't need to take any

[4:44:35] Trustee Luckham: action at this time. It's just a briefing. So I'm going to continue on now. We have

[4:44:41] Trustee Luckham: quite a bit of correspondence here, nine items associated with Bylaw 537, which

[4:44:48] Trustee Luckham: which I know you've all reviewed

[4:44:51] Trustee Luckham: and we've made that decision here already.

[4:44:56] Trustee Luckham: And so we'll just receive this for information.

[4:44:59] Trustee Luckham: Do you want to forward it

[4:45:00] Trustee Luckham: to the Salt Spring Island Local Trust Committee?

[4:45:03] Trustee Luckham: Trustee Maude, over to you.

[4:45:06] Trustee Maude: Well, my question is,

[4:45:08] Trustee Maude: because we've got a substantial number of letters

[4:45:11] Trustee Maude: on basically the same topic

[4:45:13] Trustee Maude: and we've made a decision

[4:45:15] Trustee Maude: based on um a fairly strong staff recommendation report should we not be replying back um

[4:45:23] Trustee Maude: basically i won't say form letters that's not maybe appropriate but to to these these writers

[4:45:32] Trustee Maude: explaining and maybe attaching the staff report um that we that we have approved this because

[4:45:39] Trustee Maude: there seems to be i won't say it's not misinformation it's misinterpretation

[4:45:46] Trustee Maude: um there's a lot of stuff flying out there and and i think for clarity it would be nice to to have

[4:45:51] Trustee Maude: a generic response back saying we've made the decision this is why we made the decision and

[4:45:58] Trustee Maude: it was the right decision yeah

[4:46:02] Trustee Luckham: i'm a little worried about turning this into a precedent

[4:46:05] Trustee Luckham: setting make work project but um we could certainly do that and if that's the case i'd

[4:46:17] Trustee Luckham: look for a motion no

[4:46:18] Trustee Maude: it's just the reason i say that it's there's been a lot of accusations

[4:46:22] Trustee Maude: that we have done wrong in illegal acts,

[4:46:27] Trustee Maude: particularly, I think, in the Driftwood.

[4:46:29] Trustee Maude: And, you know, I think just to receive these letters

[4:46:33] Trustee Maude: and not give a response back just might add fuel to the fire.

[4:46:39] Voice 16: I just don't know whether that's a staff function, Trustee Maude.

[4:46:43] Voice 16: Okay.

[4:46:46] Voice 16: We could certainly provide information,

[4:46:50] Voice 16: But I would think that a staff response to a political decision like that coming on the floor of trust council would be ultimately would need to be shepherded and and provided by an elected body.

[4:47:06] Trustee Luckham: But this is not on trust council's floor. This is on the executive committee at this time.

[4:47:11] Trustee Luckham: Well,

[4:47:14] Voice 16: you've been sent the question, but it's Trust Council who is the focus of these questions.

[4:47:27] Trustee Luckham: Okay, I'd have to go refresh myself with all of these letters, but that first one there says, Dear Islands Trust Executive Committee.

[4:47:37] Trustee Luckham: Am I missing some element of this?

[4:47:44] Voice 16: people are writing to the executive committee because you're an accessible body but you're

[4:47:48] Voice 16: not responsible for the decisions that they're discussing they're discussing

[4:47:54] Voice 16: uh the governance committee's recommendations to you going in camera to review legal opinions

[4:48:00] Voice 16: trust council then coming out with consensus documents um i'm

[4:48:04] Trustee Luckham: sorry um we're talking about

[4:48:06] Trustee Luckham: a different thing

[4:48:07] Voice 16: two different things we're

[4:48:08] Trustee Luckham: talking about salt spring island byline number

[4:48:10] Trustee Luckham: 537 there's nine

[4:48:12] Trustee Luckham: pieces of correspondence telling us to turn it down okay

[4:48:16] Voice 16: i'm confusing the two

[4:48:17] Voice 16: my apologies yeah

[4:48:18] Trustee Luckham: that's okay i'm glad i was able to figure it out thank god we missed it

[4:48:23] Trustee Luckham: and so um if we want to if we as a body want to respond to this um uh if you

[4:48:32] Trustee Luckham: You want the chair as the chair of executive committee could respond to these nine individuals by sending them a form letter that said that and I would have to work with Alexandra for that because I know the contact information is deleted for many of these that I could

[4:48:54] Trustee Luckham: could send them a form letter that essentially said staff considered this report, or no,

[4:49:00] Trustee Luckham: the executive committee considered this report from staff and advised the Salt Spring Local

[4:49:10] Trustee Luckham: Trust Committee that their bylaw was not in conflict with the policy statement or the

[4:49:16] Trustee Luckham: the OCP and forwarded it and approved it for Salt Spring Island and call it a day. That would be

[4:49:25] Trustee Luckham: sort of what I would think would be the minimum for who wants to respond. But simply by receipt

[4:49:30] Trustee Luckham: of the information, we've made a decision. We've read all these through. Anybody has the opportunity

[4:49:37] Trustee Luckham: to reflect upon the minutes of this meeting or the video or the decision. So what would you like

[4:49:44] Trustee Luckham: to do by motion

[4:49:49] Voice 12: request the chair to respond to the letter writers regarding bylaw 537

[4:49:55] Voice 12: thanking them for their correspondence and articulating it has been considered

[4:50:03] Voice 12: in light of the conformance to the policy statement which is executive committee's duty

[4:50:12] Trustee Luckham: perfect so that's moved and i'm just going to ask robert if you've got that

[4:50:16] Trustee Luckham: I

[4:50:22] Voice 7: did, except for the very last, that executive committee request the chair to respond to the letter writers of five agenda items.

[4:50:32] Voice 12: No, the letter writers regarding bylaw 537.

[4:50:36] Voice 7: Thanking them for the letter and considered. And what was the last part, please?

[4:50:40] Voice 7: And

[4:50:41] Voice 12: that they were considered, but the decision was made in light of VC's responsibility to, sorry, I've lost the train of thought.

[4:50:56] Voice 5: Yeah, I would just include it.

[4:50:58] Voice 12: Yeah, just respond them thanking and them is probably fine. And you can add what our actual responsibilities are, which is conformed.

[4:51:08] Trustee Luckham: Conforms with the policy statement.

[4:51:10] Voice 12: Policy statement, yeah.

[4:51:11] Voice 12: yeah

[4:51:13] Trustee Luckham: robert you good with that close yes yes and then

[4:51:18] Trustee Luckham: so i'll work with alexandra to pull that

[4:51:21] Trustee Luckham: together and we'll send off the report and then we'll be done so uh did i get a seconder there

[4:51:27] Trustee Luckham: i think i saw trustee mod's hand up thank you and uh therefore all those in favor

[4:51:36] Trustee Luckham: any opposed and none opposed so that carries okay so that so um could

[4:51:45] Trustee Maude: i just ask about

[4:51:46] Trustee Maude: about 10.1.9 the sow out um does that require a different response uh

[4:51:56] Voice 6: yes how

[4:52:13] Trustee Luckham: about i in my

[4:52:14] Trustee Luckham: writing i consider that and i work with staff to determine that i'll just treat it the same way but

[4:52:20] Trustee Luckham: it might be a different rather than a generic response might be more specific because they are

[4:52:26] Trustee Luckham: a government thank

[4:52:29] Voice 16: you mr chair yes

[4:52:32] Trustee Luckham: sir with

[4:52:32] Voice 16: regards 10.2 um the sue

[4:52:36] Trustee Luckham: big oil initiative

[4:52:37] Voice 16: that's where we're going

[4:52:38] Voice 16: all right um

[4:52:41] Trustee Luckham: so 10.2 sue big oil um there was a motion from uh gabriola

[4:52:54] Trustee Luckham: and it was for you know essentially forwarded so um uh so how did this end end up here today

[4:53:01] Trustee Luckham: uh cco i guess you're going to tell us that well

[4:53:04] Voice 16: once again mr chair uh we've had a request from

[4:53:07] Voice 16: trust council to investigate this we have not gotten to it um and here's a letter asking us to

[4:53:13] Trustee Luckham: do

[4:53:14] Voice 16: so i

[4:53:15] Trustee Luckham: see um yeah and that is on the follow-up action list and we were going to seek some

[4:53:22] Trustee Luckham: opinion on uh the relative success associated with such an initiative or how we would be involved

[4:53:29] Trustee Luckham: all um so yeah so we're just um mr

[4:53:34] Voice 12: chair yes

[4:53:35] Trustee Luckham: go ahead um

[4:53:36] Voice 12: there there was a another email just

[4:53:40] Voice 12: coming in today uh from the primary letter writer under thinking that the soupy oil discussion might

[4:53:47] Voice 12: be on the agenda for the next trust council meeting so i was just going to forward their

[4:53:52] Voice 12: uh their correspondence of february 25th which is addressed to islands trust council and has

[4:54:00] Voice 12: more signatories um perhaps we could include that instead as correspondence for the trust

[4:54:06] Voice 12: council agenda and then have the discussion there well i mean we haven't been able to advance it but

[4:54:16] Trustee Luckham: yeah well we

[4:54:17] Trustee Luckham: already have direction from council on investigating this and we simply haven't

[4:54:22] Trustee Luckham: fulfilled that so i don't know that we necessarily need to bring it back to council

[4:54:25] Trustee Luckham: um certainly those folks that are interested in advancing this want us to get on it right away

[4:54:30] Trustee Luckham: um i don't know what our ability to get on anything right away is so um what direction

[4:54:39] Trustee Luckham: would you like to take and i obviously i can't speak to the letter that you've just received

[4:54:43] Trustee Luckham: because i'm certainly not looking at my email right now um but difficult to get this on the

[4:54:51] Trustee Luckham: council's agenda and i'm not sure that um it's a matter of deciding what do you want to take off

[4:54:56] Trustee Luckham: the list to put this on trustee peterson uh

[4:55:02] Voice 3: thank you chair uh so it seems to me the um

[4:55:05] Voice 3: the motion that's referenced here um has a specific ask and i don't think it'd be difficult

[4:55:13] Voice 3: to make a motion to do so which i'm perfectly happy to do um and that ask is that the executive

[4:55:21] Voice 3: executive committee um add the material in this letter or that the correspondence be added to the

[4:55:30] Voice 3: material that Trust Council will be considering uh when we get to considering it so uh just in

[4:55:35] Voice 3: terms of the action requested by the motion yeah

[4:55:38] Trustee Luckham: I understood you're right so um are you making a

[4:55:42] Trustee Luckham: motion I

[4:55:44] Voice 3: will I will I will word it as a motion so I move that executive committee um add the

[4:55:52] Voice 3: The January 4th, 2024 letter from Faye Weller et al. to the material that Trust Council will be considering regarding the Sioux Big Oil initiative.

[4:56:08] Trustee Luckham: Yeah, so just add the letter January 4th to Gabrielle Island Local Trust Committee from Faye Weller,

[4:56:15] Trustee Luckham: et cetera, because that's where it came from, and it's just been forwarded to us.

[4:56:19] Trustee Luckham: okay

[4:56:20] Voice 3: great uh let's maybe check with robert and see if he got most of that yeah

[4:56:25] Trustee Luckham: and are you

[4:56:26] Trustee Luckham: seconding that vice chair elliot i

[4:56:30] Voice 12: will second it uh however i've just sent on a a letter that

[4:56:35] Voice 12: is addressed to trust islands trust council essentially the same thing it's just more

[4:56:40] Voice 12: signatory so i don't know if that one is better or this one which is well

[4:56:45] Voice 3: we just don't have it

[4:56:46] Voice 3: in front of us and i'm just trying to respond to the request to the motion from the gabriella ltc

[4:56:53] Trustee Luckham: yep that's

[4:56:54] Trustee Luckham: okay that's what i'm thinking about it's fine so moved and seconded uh robert did

[4:56:59] Trustee Luckham: you get that uh

[4:57:03] Voice 7: once again i just got the first part that islands trust executive committee at

[4:57:07] Voice 7: the january 4th 2024 letter to the gabriella island local trust committee from faye weller

[4:57:13] Voice 7: et al. And then the last part of the resolution, I didn't quite

[4:57:17] Voice 7: understand. To

[4:57:18] Voice 3: be added

[4:57:21] Voice 3: to material that Trust Council will be considering regarding Sue Big Oil Initiative.

[4:57:25] Voice 7: Sorry, to be added to the material. Could you slow down a bit, please?

[4:57:29] Voice 3: Sorry, that Trust Council will be

[4:57:33] Voice 3: considering regarding the Sue Big Oil

[4:57:38] Voice 3: Initiative.

[4:57:39] Trustee Luckham: Got it. All right. So let's move.

[4:57:42] Trustee Luckham: moved trustee peterson seconded by trustee elliott any further discussion all those in favor

[4:57:48] Trustee Luckham: and that carries unanimously um so with respect to the letter you just received you know late

[4:57:56] Trustee Luckham: correspondence is always a challenge and if it doesn't get into the agenda in advance being able

[4:58:03] Trustee Luckham: to deal with it in the moment is something not that isn't necessarily what we want to

[4:58:10] Trustee Luckham: be in the habit of doing. I would suggest that that letter that you've just received could be

[4:58:15] Trustee Luckham: forwarded to us. It'll be on our next agenda, and we can include it accordingly. So I'm going to

[4:58:23] Trustee Luckham: move to 10.3, and that's regarding the Hornby Island-Denmi Island Ferry Advisory Committee,

[4:58:32] Trustee Luckham: page 639 of our, and we're still in correspondence here. We are, holy smokes. Oh, I see. They were

[4:58:44] Trustee Luckham: were just summed together. Okay, so I'm sorry, I'm not going to deal with these one at a time.

[4:58:50] Trustee Luckham: I think correspondence is the policy is that we will receive them for information unless

[4:58:56] Trustee Luckham: raised for action. So I'm going to ask now that 10.3 through 10.13 are that we will receive these

[4:59:06] Trustee Luckham: for information unless there's some additional action. And actually, you know, it's funny,

[4:59:11] Trustee Luckham: There I see the ABI-CC 2024 convention registration now open.

[4:59:18] Trustee Luckham: I should have paid more attention to that.

[4:59:20] Trustee Luckham: Anyway, 10.3 to 10.13.

[4:59:23] Trustee Luckham: Is there any other item here that you want to take action on, Trustee Elliott?

[4:59:31] Voice 12: 10.6 is requesting a response that we have not provided to specific questions

[4:59:39] Voice 12: Questions from a November 1st, 2023 letter to trust counsel from former trustee Hayes Longerise.

[4:59:47] Voice 12: It is regarding the same material about the in-camera meeting to discuss Section 3.

[5:00:00] Voice 12: um i just think we need to provide a response at 10.6 okay

[5:00:13] Trustee Luckham: so um if you want to take some action

[5:00:21] Trustee Luckham: then i need a motion to do that and let's see there myself or staff respond to case long

[5:00:27] Trustee Luckham: oh dear

[5:00:34] Voice 12: yeah

[5:00:35] Voice 17: like i

[5:00:38] Voice 12: don't know i don't want to waste time responding but i i i don't see how we

[5:00:44] Voice 12: we can get around it and i don't want to task other bodies with doing it and i don't have enough

[5:00:49] Voice 12: knowledge to to yeah you

[5:00:52] Trustee Luckham: see the trouble is is i don't want to debate by email with anybody about

[5:00:57] Trustee Luckham: the decisions of council um and how i'm that we are satisfied with the everything is

[5:01:05] Trustee Luckham: all in order um so we can just receive it for information so anything else on this list 10.3

[5:01:17] Trustee Luckham: to 10.13 otherwise we'll receive them all for information at this time by general consent so

[5:01:25] Trustee Luckham: that brings us to 11.1 executive committee work program that's here for review and forwarding to

[5:01:32] Trustee Luckham: trust council um i guess we didn't pick that up earlier on in the materials going to council or

[5:01:38] Trustee Luckham: did we so let's just uh for the benefit of a doubt let's forward uh 11.1 to trust council

[5:01:50] Trustee Luckham: council um as presented by general consent is that all right okay so our next meeting now

[5:01:58] Trustee Luckham: at the beautiful coast bastion hotel on march the 12th we will be meeting at um nine o'clock

[5:02:06] Trustee Luckham: and then council will be commence at 10 30 so that's great um now we have a motion to go in

[5:02:19] Trustee Luckham: camera and an in-camera agenda i'm

[5:02:24] Trustee Maude: gonna have to find i will move but the meeting be closed

[5:02:28] Trustee Maude: the public in accordance with community charter part four division three subject to section 91

[5:02:34] Trustee Maude: g litigation or potential litigation affecting the municipality and that the recorder and staff

[5:02:39] Trustee Maude: attend the meeting second removed

[5:02:44] Trustee Luckham: and seconded um all those in favor okay that carries so let's give

[5:02:53] Trustee Luckham: Robert a moment to organize the online world.

[5:03:06] Voice 7: We are now live streaming again,

[5:03:10] Voice 7: though I'm not sure if anybody would be watching at this point.

[5:03:13] Trustee Luckham: No, but are you recording as well or no?

[5:03:16] Voice 7: Well, this live streaming will be the record. Yes.

[5:03:20] Voice 7: Oh,

[5:03:20] Trustee Luckham: I see. Okay. Very good then.

[5:03:22] Trustee Luckham: So indeed, welcome back to those that have been waiting

[5:03:26] Trustee Luckham: for us to return from in-camera and those that are watching this after the event. We have had an

[5:03:32] Trustee Luckham: in-depth in-camera session for which I'm prepared to rise and report that we have adopted the

[5:03:41] Trustee Luckham: minutes of previous executive committee meetings and we've also approved a package for an in-camera

[5:03:50] Trustee Luckham: session at council. And so that is my report. And we are now back into the regular public session

[5:04:00] Trustee Luckham: here. We're actually at adjournment. And I'll just simply ask, is there any other business today

[5:04:07] Trustee Luckham: before we adjourn? No. I'm going to just, well, I'm going to pause on what I reflected on earlier.

[5:04:25] Trustee Luckham: and be in touch with staff. So, uh, I think that that, um, closes, uh, our meeting. So I'm

[5:04:31] Trustee Luckham: going to call for adjournment of our public meeting. Thank you.

[5:04:38] Trustee Luckham: Thank you. Okay. Have a great

[5:04:42] Trustee Luckham: day. Claire, are you in the office? Can I call you?