Islands Trust Council regular meeting, March 12, 2024

[0:00:44] Voice 8: terror

[0:00:45] Voice 7: violence trust council and um we're meeting here today in the name of territory in the naimo

[0:00:52] Voice 7: and uh it's an honor and privilege every day to live and work in the salish sea i of course

[0:00:58] Voice 7: am elected on fetus island and that's uh in penelican action territory and uh i'm not going

[0:01:04] Voice 7: to go any further at this time except that i want to arise and i hope the microphone can pick me up

[0:01:10] Voice 7: But I'm going to rise and just introduce Elder Lawley, who's joining us to provide us some opening remarks to begin our Trust Council in a good way.

[0:01:21] Voice 7: Elder Lawley, welcome, and thank you for joining us today.

[0:01:55] Voice 4: And that's the mic.

[0:01:57] Voice 4: If

[0:01:57] Voice 8: you want to use that ring again.

[0:02:00] Voice 8: That's perfect.

[0:02:01] Voice 8: Here's okay?

[0:02:02] Voice 8: Perfect.

[0:02:06] Voice 8: I need to, I want to see Lam Nala.

[0:02:10] Voice 8: Good morning.

[0:02:11] Voice 8: It is good to see you all.

[0:02:14] Voice 8: As an elder from my community, I have a protocol that I follow.

[0:02:19] Voice 8: I'm just going to go ahead with my protocol.

[0:02:22] Voice 8: And at the end of the blessing, I would like for you to join me with my Ike's Quail song,

[0:02:31] Voice 8: which I had created out of the phrase, it's a really good day.

[0:02:36] Voice 8: Not every day is a good day.

[0:02:38] Voice 8: However, we can have fun less than 10 minutes.

[0:02:42] Voice 8: It does something for us.

[0:03:02] Voice 8: Honored friends, I was born and raised Snenemoch, Extended Family Roots, Seashell.

[0:03:25] Voice 8: I acknowledge worldwide all frontline workers who risk their lives on a daily basis in support

[0:03:32] Voice 8: of their city, town, and countries, pray to protect them all and their families.

[0:03:40] Voice 8: As I do this blessing, I ask that you think of others.

[0:04:17] Voice 8: Thank you for this day.

[0:04:20] Voice 8: Please look after those who are grieving and for those who are sick.

[0:04:25] Voice 8: Thank you for the food today.

[0:04:28] Voice 8: Please bring blessings and medicine to our tables.

[0:04:32] Voice 8: Creator, please help us all today and every day.

[0:04:37] Voice 8: If you could bear with me.

[0:04:40] Voice 8: I did say I was going to sing my Ike's Boyle song.

[0:04:45] Voice 8: song, but I would like to sing a song dedicated to families who are grieving first, and then

[0:04:54] Voice 8: And we'll sing the Ike Squirrel song afterwards, if that's okay.

[0:07:22] Voice 8: Okay, Toby, where are you? Can you come forward? I'd like for you to go around with the instruments

[0:07:43] Voice 8: and choose their own. Okay, yeah. Just go grab the instruments and go around.

[0:07:49] Voice 8: Oh, thanks, Mom. Once you get your instruments, start making noise.

[0:08:25] Voice 8: You're supposed to be all house. You can stand or sit whatever you're comfortable with.

[0:08:41] Voice 8: everyone got an instrument when you see me raise my hand you're going to sing out i swear means

[0:09:36] Voice 8: good day and hope i mean them again not every day is a good day however we can enjoy ourselves less

[0:09:45] Voice 8: than 10 minutes okay practice i hope this starts your day off in a good way and it's so awesome

[0:11:30] Voice 8: to be able to gather to come together please uh look after one another and i hope that you all

[0:11:37] Voice 8: come away with uh i swallow a good heart good thoughts return all the instruments

[0:11:55] Voice 7: sorry so thank you very much elder lolly for starting us off in a good way and reminding

[0:12:01] Voice 7: us of those who are struggling and um indeed let's hope for a good day and for a good few

[0:12:07] Voice 7: days of council and really thank you for getting us started there's

[0:12:10] Voice 8: a gift for you

[0:12:11] Voice 7: as hands visited

[0:12:12] Voice 7: by one of our members one item in there and so thank you very much it's good to see you and

[0:12:17] Voice 7: hi everybody

[0:12:18] Voice 8: i think

[0:12:20] Voice 7: we've had some

[0:12:20] Voice 8: practice at this more than once and you're sounding pretty

[0:12:23] Voice 8: Pretty good today.

[0:12:23] Voice 8: Awesome.

[0:12:25] Voice 8: Thank you.

[0:13:12] Trustee Gedye: Tracey Getty from Bowen Island.

[0:13:14] Trustee Gedye: Hello there.

[0:13:18] Voice 11: Lisa Gobro.

[0:13:19] Voice 11: Happy to be here today from Belliano Island.

[0:13:24] Voice 10: Good morning, everyone.

[0:13:25] Voice 10: Very happy to be here today.

[0:13:27] Voice 10: Susan Yates, elected for the Gabriola Island Local Trust Area,

[0:13:31] Voice 10: territory of the S'Nene Moct First Nation.

[0:13:36] Voice 5: Good morning, Christina Evans.

[0:13:38] Voice 5: I'm elected on Sudeus, South Panda.

[0:13:40] Voice 5: very happy to be here as well and that's the traditional territories of many Coast Salish

[0:13:46] Voice 5: nations.

[0:13:50] Voice 9: Makayla Laroni, Laskiti Island, Hoyete.

[0:13:55] Voice 10: Hello, Aitskweil, Toby Elliott from Gabriola Island, Asinanamook First Nation Territory.

[0:14:00] Voice 10: So good to see you all.

[0:14:06] Voice 18: David Maude, honored to be elected from Main Island, traditional home of the Wissanik people.

[0:14:11] Voice 26: Tim Peterson, elected on Hoyete, Laskiti Island, the territory of many Coast Salish peoples

[0:14:17] Voice 26: and the Treaty Territory of the Tlalpan Nation.

[0:14:21] Voice 24: Ken Hunter, Fetus Island.

[0:14:25] Voice 14: Laura Patrick, Salt Spring Island,

[0:14:28] Voice 14: Territories of the Hul'q'uminum and St. Chauvin-speaking peoples.

[0:14:33] Trustee Fast: Sue Ellen Fast, hello everybody,

[0:14:34] Trustee Fast: from Nuklelequem, Bowen Island,

[0:14:37] Trustee Fast: Territory of the Squamish Nation.

[0:14:41] Voice 6: Hi, from Denman Island, David Graham,

[0:14:44] Voice 6: elected on Denman Island,

[0:14:45] Voice 6: Traditional Territory of the Comox and Coast Salish People.

[0:14:49] Trustee Stamford: Good morning, Kate Louise Stamford,

[0:14:52] Trustee Stamford: representing the Gambier-Keats Local Trust Committee

[0:14:55] Trustee Stamford: at the Trust Council this time.

[0:14:57] Trustee Stamford: We're in Howe Sound, Alcatsum.

[0:15:00] Trustee Stamford: Thank you.

[0:15:02] Voice 25: Sam Borthwick, elected on Denman Islands to stay.

[0:15:11] Voice 22: Deb Morrison, stay us, North Pender Island.

[0:15:14] Voice 22: I'm grateful to be living and working

[0:15:16] Voice 22: in the territories of many Salish peoples.

[0:15:19] Voice 22: Thank you.

[0:15:21] Voice 7: Thank you, trustees.

[0:15:22] Voice 7: So online here today, we have elected members.

[0:15:26] Voice 7: I'll just go through my list.

[0:15:28] Voice 7: Janine Dodds, use the waiver, make a remark.

[0:15:32] Voice 1: happy to be in on in the meeting today very

[0:15:37] Voice 7: good thank you for joining us uh mary bolin um hello

[0:15:43] Voice 21: um moray boland a moment

[0:15:46] Voice 7: ago we've seen a lot um

[0:15:50] Voice 21: can you hear me now yes yeah i'm uh hello

[0:15:55] Voice 21: moray boland representing saterna island thank

[0:16:01] Voice 7: you and dag falk

[0:16:02] Voice 23: yeah hi um dag falk trustee for

[0:16:06] Voice 23: for South Pender, Sudeas, and I'm glad to be here,

[0:16:10] Voice 23: but sad that I couldn't be there in person.

[0:16:18] Voice 7: Yeah, thank you, Dag.

[0:16:19] Voice 7: Your audio was pretty broken up.

[0:16:23] Voice 7: I'm glad to see you here.

[0:16:24] Voice 7: You may wish to turn your video off in order to get better reception,

[0:16:28] Voice 7: and even Maree Boland, your audio is broken up,

[0:16:34] Voice 7: but we'll do the best we can.

[0:16:37] Voice 7: So thank you for joining us.

[0:16:39] Voice 7: I have regrets here from Joe Bernardo, Ben Maberly, Alex Allen, and Jamie Harris, and others that are not with us at the moment is Lee Middleton, and I think that covers it off.

[0:16:55] Voice 7: And so welcome, everybody, and let us move on to our agenda.

[0:17:00] Voice 7: So we have an agenda before us, and I would like to ask if there's any late or new items, new business items that need to be added.

[0:17:11] Voice 7: Before I go there, actually, apologies, staff.

[0:17:15] Voice 7: I want to start off introducing staff.

[0:17:17] Voice 7: I'm going to start actually sitting at the head table here is David Marlin, Legislative Services Manager,

[0:17:23] Voice 7: And he's here to assist us with vote counting and minute taking and helping keep myself on track on the agenda.

[0:17:31] Voice 7: So grateful for his advanced work that he does here.

[0:17:35] Voice 7: So over on that staff table, we have CEO Ross Hudson-Piller, Alexander Trifanandos looking after our meeting coordination,

[0:17:43] Voice 7: Director Frater, Director Stefan Cermak, and Director Julia Mobs.

[0:17:49] Voice 7: Thank you for joining us.

[0:17:50] Voice 7: In the background, we have other staff that are supporting us.

[0:17:53] Voice 7: Daphne thank you for your tech support and uh you're pointing oh trustee Falk has his hand up

[0:18:00] Voice 7: and so um thank you trustee Falk so we're just returning to adoption of the agenda now

[0:18:06] Voice 7: um any additions or deletions from the agenda and trustee Falk you have something you'd like

[0:18:11] Voice 7: to bring to our attention yes

[0:18:13] Voice 23: uh can you hear me clearly or can you hear me

[0:18:18] Voice 7: hearing or seeing you

[0:18:19] Voice 7: on the screen uh daphne i'm

[0:18:25] Voice 23: here can you hear me yeah can you hear me now yes okay yes uh i'd

[0:18:35] Voice 23: like to request a late addition to the agenda because uh it wasn't known about uh early enough

[0:18:40] Voice 23: to get it on and that's uh the issue of the southern gulf islands doc tenures and i would

[0:18:48] Voice 23: like to the trust council to have it on the agenda to consider and start maybe by considering the the

[0:18:53] Voice 23: letter to the Honorable David Eby, the Premier of British Columbia, written by

[0:18:59] Voice 23: Rob Bottrell. Yeah, that's my request. Okay. I did send the request by

[0:19:12] Voice 23: email to the Executive Committee, by email.

[0:19:18] Voice 7: Right. You're pretty broken after that, but I'm able to gather that

[0:19:23] Voice 7: you want to add a new business item associated with the

[0:19:26] Voice 7: letter from uh rob botterall that was circulated last week associated with uh the moratorium on

[0:19:35] Voice 7: docs and so you said you sent that to as a secretary of the island trust so do we have that

[0:19:45] Voice 23: um i didn't send to the secretary i sent it to the executive committee oh

[0:19:53] Voice 7: i see so okay so there we

[0:19:56] Voice 7: we have it on the screen. That's what I was looking for. That's great. So a new business

[0:20:01] Voice 7: item requires two-thirds of the support from council. And then perhaps what I'll do, if you

[0:20:10] Voice 7: agree to have this on the agenda, when we come to the item, I'll ask staff for anything that they

[0:20:16] Voice 7: might know about this topic to assist us in a decision. So it's a new item, and you may not be

[0:20:24] Voice 7: aware of it um it does require two-thirds both um so i'm just simply going to call

[0:20:29] Voice 7: uh for a vote on this new item if that's all right um

[0:20:44] Voice 7: okay so um perhaps on the screen there anybody i don't know if online folks can see what's on

[0:20:51] Voice 7: the screen here um if you want to look at that briefly to inform you on whether or not you want

[0:20:56] Voice 7: to consider adding it to the agenda for discussion um and perhaps this could be circulated prior to

[0:21:03] Voice 7: thursday when we would would do new business um so so trustee falk i'm taking it that you're moving

[0:21:10] Voice 7: that this item of new business be added to the agenda and i'm going to look for a seconder is

[0:21:16] Voice 7: there anybody that wishes to second it uh trustee uh judy getty is seconding the motion give you a

[0:21:22] Voice 7: moment are you ready to vote on adding this two-thirds of them the attending all those in

[0:21:29] Voice 7: favor and david ten in the room so i think that's a majority out of oh no hang on maybe not and two

[0:21:45] Voice 7: online two online so it needs uh to pass yeah i'll do that so you've got the number of people

[0:21:54] Voice 7: in favor so please lower your hands

[0:21:58] Voice 8: you've

[0:22:01] Voice 7: got it 14 in favor all right so

[0:22:08] Voice 7: if you're opposed please raise your hand or opposed so that carries that will be

[0:22:16] Voice 7: added to the agenda under new business on Thursday at section excuse me 10 13

[0:22:25] Voice 7: so we'll call that 13.3 is there any further business to add the changes to

[0:22:33] Voice 7: of the agenda.

[0:22:40] Voice 8: So Mary Bowling, I see your hand up.

[0:22:49] Voice 21: Sorry, I can't hear you. It's a bit slow.

[0:22:51] Voice 21: It's okay. My microphone is a bit slow. I think

[0:22:57] Voice 7: she is

[0:23:00] Voice 21: speaking. I am speaking. I don't understand

[0:23:06] Voice 21: why you can't hear me. Can you hear me?

[0:23:10] Voice 7: We can hear you now.

[0:23:13] Voice 21: Okay. I think it's important when

[0:23:16] Voice 21: we do these votes that you talk about the total number of people who are voting or not voting

[0:23:23] Voice 21: because with several absentees um and people online it's hard to be absolutely sure and you're

[0:23:31] Voice 21: doing them rather quickly so it would be helpful i think when things need a two-thirds majority

[0:23:38] Voice 21: or whatever that it's really clear um how many people have voted or abstained thank you

[0:23:45] Voice 21: Okay.

[0:23:48] Voice 7: I think that we made an effort to make that clear. Perhaps the connection wasn't good for you to hear us either, but the vote was 14 in favour and four opposed. And there is 18 people in the room and three online. And so it clearly is a majority, two-thirds majority.

[0:24:14] Voice 7: Thanks.

[0:24:16] Voice 21: I did hear you clearly, but thank you for that clarification. Thank you.

[0:24:20] Voice 7: That's all right. Thank you. All right. So I'm not seeing any other additions to the agenda.

[0:24:27] Voice 7: So I'm going to take it then, pausing for a moment, take it then that the agenda

[0:24:32] Voice 7: be adopted as amended. Thank you. By general consent. So we have, as you are aware,

[0:24:45] Voice 7: we have our agenda structured for consent agenda items and then discussion items and we're going

[0:24:50] Voice 7: to continue to follow that format under section 3.1 on page beginning on page 7 page 9 of your

[0:25:01] Voice 7: agenda package are three items for consent and I'm going to ask all those three items 3.11 3.12

[0:25:08] Voice 7: 23.133 whether anybody wishes to speak to any of those items and

[0:25:18] Voice 8: i'm looking online

[0:25:19] Voice 8: the

[0:25:31] Voice 5: 40 41 page 9 to 41 okay then i do we're

[0:25:38] Voice 7: in section three um

[0:25:41] Voice 5: i just had a question

[0:25:44] Voice 5: on the follow-up action report on page 27 no

[0:25:47] Voice 7: sorry we're not there yet you

[0:25:50] Voice 5: said the first

[0:25:50] Voice 5: three items three one three two and three three we're

[0:25:53] Voice 7: on general business yeah arising page nine

[0:25:57] Voice 7: to twenty four i

[0:26:00] Voice 5: thought you said the first three items oh

[0:26:03] Voice 7: sorry the numbering is wrong here i

[0:26:05] Voice 7: apologize for that christina that was my fault yeah so 3.13 you wish to speak to a lot of action

[0:26:10] Voice 7: list uh

[0:26:12] Voice 5: yes so on page 27 so

[0:26:14] Voice 7: let's just pause that for a moment other everybody wishes to speak to

[0:26:21] Voice 7: no so then i'm going to take it then that by consent items 3.11 and 3.12 adopt the

[0:26:28] Voice 7: recommendations as presented in each of those items so then let's go to 3.1.3 the follow-up

[0:26:35] Voice 7: action list and uh trustee evans over to you um

[0:26:39] Voice 5: so i did i had a question on the last trust council

[0:26:42] Voice 5: meeting i had requested that the status be changed from not just in progress but to a percent

[0:26:49] Voice 5: complete and I'd asked if a resolution had been required at that point and Mr. Hudson-Pillard

[0:26:54] Voice 5: said no he would undertake that but I see that it still just says in progress or complete we don't

[0:26:59] Voice 5: have a percentage complete yet and I'm just wondering what the status is of that of getting

[0:27:05] Voice 5: that on.

[0:27:06] Voice 7: Okay I'll just turn to staff to see if there's a response to that item about changing

[0:27:12] Voice 7: changing that format of the follow-up action list over to you sir sorry

[0:27:17] Voice 4: yeah um well i don't think

[0:27:21] Voice 4: i'll have an answer that's going to satisfy the trustee i'll re-promise which is when you don't

[0:27:27] Voice 4: do your first promise you re-promise for the next trust council meeting to do a percentage

[0:27:34] Voice 4: thing i simply did not remember to do that right

[0:27:40] Voice 7: now so i think that perhaps that was just done

[0:27:43] Voice 7: John, as a nod, we didn't make a motion to that effect.

[0:27:47] Voice 7: It subsequently probably didn't end up on the follow-up action list.

[0:27:51] Voice 7: And that's our

[0:27:52] Voice 6: mechanism.

[0:27:54] Voice 7: Yeah, exactly.

[0:27:54] Voice 7: So perhaps we should just make a motion at this time to ensure that it's on there so that there's a trigger.

[0:28:01] Voice 7: Does that seem appropriate?

[0:28:03] Voice 7: Okay.

[0:28:03] Voice 7: So, Christina Evans, can I get you to make that motion this time?

[0:28:06] Voice 5: Absolutely.

[0:28:07] Voice 5: And I do have a couple of other items in here as well that I wanted to check up on.

[0:28:10] Voice 7: Let's do that.

[0:28:11] Voice 7: that?

[0:28:11] Voice 5: So I move that on the follow-up action report, under the status tab, that a percentage

[0:28:26] Voice 5: complete for each line item be added.

[0:28:30] Voice 7: Moved and seconded by Trustee Yates. Any discussion?

[0:28:38] Voice 7: Oland, over to you on the motion.

[0:28:44] Voice 21: Oh, no, I have nothing to say on that motion.

[0:28:46] Voice 21: all

[0:28:50] Voice 7: right thank you then um so you have something you wish to speak to on the action list later

[0:28:55] Voice 21: yes please i just noticed something that i want to ask about thank you so

[0:29:03] Voice 7: if there's no discussion

[0:29:05] Voice 7: then on that motion uh it's up it's up on the screen then i'll call for the vote all those

[0:29:15] Voice 7: in favor it's not complete the follow-up

[0:29:23] Voice 7: report under the status tab oh i see it's still being

[0:29:26] Voice 7: edited is everybody clear what the motion is is there anybody not ready to vote okay let's vote

[0:29:36] Voice 7: all those in favor yeah

[0:29:44] Voice 8: 10 11 11 in the room how many online looks like three if

[0:29:50] Voice 7: you get that

[0:29:50] Voice 7: okay so any opposed to oppose so that carries all right thank you very much

[0:30:00] Voice 7: So, Trustee Evans, do you have a further item?

[0:30:03] Voice 5: Thank you.

[0:30:04] Voice 5: I just wanted to ask on page 27 as well, number 11, where we had in the last meeting we added

[0:30:16] Voice 5: that the resolution to hire an independent consultancy firm to work with drafting a CAO

[0:30:26] Voice 5: performance eval.

[0:30:27] Voice 5: should this be moved over to the CAO hiring committee work with the work that's being

[0:30:36] Voice 5: undertaken there? Would that be appropriate? Number 11.

[0:30:44] Voice 7: I'm sorry. I'm not clear on what

[0:30:47] Voice 7: the question is.

[0:30:48] Voice 5: So the work that there's a resolution that we made in our last committee.

[0:30:52] Voice 7: Yes.

[0:30:53] Voice 5: At the last trust council that we hire an independent consultancy firm

[0:31:00] Voice 5: to work on a CAO performance evaluation policy?

[0:31:06] Voice 5: Should this be folded under the work

[0:31:08] Voice 5: that the CAO hiring committee work is doing?

[0:31:13] Voice 7: Well, that's a great question.

[0:31:15] Voice 7: I think there's some assumption that that would unfold

[0:31:18] Voice 7: and be up to the COHC ultimately to determine

[0:31:21] Voice 7: or direction the council to facilitate that.

[0:31:26] Voice 7: I think, CAO, can you help?

[0:31:29] Voice 7: It's on the follow-up action, but somebody will do it.

[0:31:31] Voice 7: and whether it's the cohc that does that or is directed by executive committee of staff

[0:31:36] Voice 7: um the intention would be to get that done is that correct

[0:31:47] Voice 13: um

[0:31:49] Voice 4: well right now it's stranded because i'm not going to be forwarding that

[0:31:54] Voice 4: um as it stands so it's it's at the pleasure of trust council and the committee i would think

[0:31:59] Voice 4: from a common sense perspective there's lots of focus going on at the caohc

[0:32:03] Voice 4: and out of that you would update your policies forthwith.

[0:32:17] Voice 14: I believe it's an action in the RFP

[0:32:20] Voice 14: that's out to tender already.

[0:32:22] Voice 14: Yes, it is.

[0:32:47] Voice 7: Yeah, you're offline now.

[0:32:50] Voice 7: So I think Trustee Boland had her hand up

[0:32:53] Voice 7: and I don't know if the intention is for her

[0:32:55] Voice 7: to speak to the item that we're discussing at the moment

[0:32:59] Voice 7: or you have another item that you would like to advance.

[0:33:01] Voice 7: hands. If you don't want to speak to this item, it would be great if you could lower

[0:33:06] Voice 7: your hand between conversations. Thank you for lowering your hand. So in the room here

[0:33:11] Voice 7: then, I'm acknowledging Trustee Yates and Trustee Getty. And Trustee Getty, your mic

[0:33:16] Voice 7: is on, so you're next.

[0:33:18] Trustee Gedye: I can't remember the details of the RFP that we just published, but I believe if it's not

[0:33:26] Trustee Gedye: included in that, then it's something for a later discussion. If

[0:33:29] Voice 8: it is included, then

[0:33:30] Trustee Gedye: it's doing girl i would

[0:33:42] Voice 10: like to speak to a different item all

[0:33:45] Voice 7: right thank you um sorry

[0:33:51] Voice 5: i have a few more on the list but i don't want to fog everyone's time um on page 45

[0:34:00] Voice 5: i wanted to inquire on the status of number three the provincial funding strategy um

[0:34:07] Voice 5: this was received a year ago now i'm just wondering what where we are in that process

[0:34:16] Voice 5: oh sorry you know what never mind that's gone over page 41. um okay so then sticking within page 41

[0:34:23] Voice 5: on page 39 number 14 i just want to bring to people's attention the secretariat fund

[0:34:28] Voice 5: that we made a motion last uh committee meeting to allocate 250 from secretariat services budget

[0:34:35] Voice 5: to support the vancouver island and coastal community climate leadership steering committee

[0:34:39] Voice 5: i just want to bring that forward that there are additional requests coming forward for the

[0:34:45] Voice 5: the Secretariat Fund, just for a later discussion when we actually hit the budget area. I just want

[0:34:51] Voice 5: to bring that forward and have it in people's minds. No comment.

[0:35:14] Voice 7: Microphones. Trustee Boland,

[0:35:17] Voice 7: this is your opportunity to speak to an item on the follow-up action list.

[0:35:21] Voice 21: Thank you. Two items

[0:35:24] Voice 21: on the action list for the Director of Legislative Services, number four and number five.

[0:35:30] Voice 21: and I was going to raise them later when we talk about there's an RFD brought

[0:35:38] Voice 21: forward by trustee fast but actually these two so a year ago or it will have

[0:35:46] Voice 21: been a year and I it's on page 28 bottom of page 28 and the top of page 29 I can

[0:36:01] Voice 21: can't see the page numbers so so

[0:36:04] Voice 7: page 28 we've got that on the screen um

[0:36:10] Voice 21: well

[0:36:11] Voice 7: number four okay

[0:36:13] Voice 21: number four and number five so there was an rfd and it was two in fact motions passed that staff

[0:36:21] Voice 21: would discuss and explore options to improve trustee access to key documents and a separate

[0:36:29] Voice 21: one which was that we would have access to a shared calendar of all events and

[0:36:36] Voice 21: both of those the target was March and I did just for an update it's not even to

[0:36:43] Voice 21: have it done but now suddenly it's July 2024 which will be a full year after it

[0:36:50] Voice 21: was asked for and I think you know it would be helpful to have some idea of

[0:36:59] Voice 21: how difficult or what would have to be done, even if we don't have it done. And I wonder if,

[0:37:07] Voice 21: you know, when we move to Microsoft, et cetera, et cetera, if that will have an impact on the

[0:37:12] Voice 21: calendar, for instance. But I am disappointed that that target date is now July 2024. Thank you.

[0:37:20] Voice 7: Okay, thank you. I'm going to turn to David Mahler, who's responsible for that work,

[0:37:25] Voice 7: and over to you david yeah

[0:37:26] Voice 19: thank you um yeah as you know we did have a discussion with interested

[0:37:30] Voice 19: staff shortly after that initial resolution that information has been collected what happened was

[0:37:39] Voice 19: we lost administrative staff and islands trust information system staff so we didn't have the

[0:37:47] Voice 19: capacity to do the work so just been waiting for that to come back up we're still short on the

[0:37:54] Voice 19: IT staff, but we do have the administrative. So I'm confident we can get a report back

[0:38:00] Voice 19: to council for both of those items in the

[0:38:02] Voice 19: June trust council. It says July. That should

[0:38:05] Voice 19: actually say June. And that report will provide just what you identified as the options and

[0:38:13] Voice 19: any obstacles or technical issues that might be in the way of what we may need to do to

[0:38:19] Voice 19: make that happen so hopefully we can do that for you so that's my goal is to have that council in

[0:38:26] Voice 19: june uh

[0:38:28] Voice 7: thank you david hopefully that answers your question uh trustee boland i'm going to move

[0:38:34] Voice 7: to uh trustee yates on the follow-up action list thank

[0:38:38] Voice 10: you chair luck on page 27 item number nine

[0:38:43] Voice 10: on the follow-up action list this is the sue big oil initiative and i have the climate action group

[0:38:51] Voice 10: on gabriola island waiting to see what we're going to do with this they've reminded me a few times

[0:38:58] Voice 10: and i think it's even come up at our local test committee meeting it was it came out of the pender

[0:39:05] Voice 10: Council in September, and the target was for December of last year. So I would like to know

[0:39:14] Voice 10: where it's at.

[0:39:16] Voice 7: Very good. Thank you for that question. And David Mahler over,

[0:39:22] Voice 7: oh, who's going to, CEO Hotson-Pillard, apparently that's in your course.

[0:39:27] Voice 4: We simply have not gotten to it. You'll see the follow-up action list is extensive.

[0:39:33] Voice 4: There is a question of I'm going to parse my words the best way I can of full applicability

[0:39:41] Voice 4: to the ability of the Islands Trust to fund this in a way that other local government

[0:39:48] Voice 4: entities with their powers and ownership abilities would have.

[0:39:51] Voice 4: So that's a consideration.

[0:39:53] Voice 4: I don't think it's that hard to be able to answer the basic concerns and questions and

[0:40:00] Voice 4: opportunities associated with it.

[0:40:02] Voice 4: i think we can all do the basic math in terms of the financial contributions uh that would be um

[0:40:07] Voice 4: considered at a maximum anyway um so it's not here for for this meeting um and if you if trust

[0:40:18] Voice 4: council reemphasizes its interest in having that be a priority we would look to trying to affect

[0:40:23] Voice 4: it in some way as soon as soon as we could okay

[0:40:29] Voice 7: thank you for that answer and uh indeed we'll get

[0:40:34] Voice 7: Yeah, true.

[0:40:35] Voice 7: Is there anybody else on the list?

[0:40:37] Voice 7: Again?

[0:40:38] Voice 7: Deb Morrison as well.

[0:40:40] Voice 7: Deb Morrison.

[0:40:42] Voice 22: Thank you.

[0:40:46] Voice 22: Okay.

[0:40:46] Voice 22: A couple things.

[0:40:47] Voice 22: The motion that was passed in Trust Programs Committee that I just heard Trustee Evans

[0:40:55] Voice 22: talk about, we actually passed a motion in Trust Council.

[0:40:59] Voice 22: It's on the notes about that.

[0:41:01] Voice 22: So I'm just concerned that we're allocating double $250,000 to VICC.

[0:41:07] Voice 22: I just wanted to make sure that's not happening because it was in our notes here.

[0:41:13] Voice 22: I thought we attended to that last meeting in December that there was a motion that was put on the table at Trust Council.

[0:41:18] Voice 22: So I just want to make sure that the request wasn't that there's only one funding of VICC for $250,000.

[0:41:24] Voice 22: I do not need the answer here right now.

[0:41:26] Voice 22: I just need to know that that's the thing.

[0:41:28] Voice 22: Right.

[0:41:28] Voice 7: I see a thumbs up from Director Frater. There's only one funding request. Thank you for

[0:41:32] Voice 7: that. And

[0:41:33] Voice 22: just to make sure that in our notes or wherever that happens, that it's clear that it

[0:41:38] Voice 22: only happened once. That'd be great.

[0:41:39] Voice 7: Thank you. Thank you. Trustee Evans.

[0:41:43] Voice 5: Sorry, I think you just misunderstood what I was asking. I'm just asking you to hold it in your

[0:41:47] Voice 5: mind for a later discussion when we get to the budget discussion. That's what I'm asking. When

[0:41:54] Voice 5: we get to budget, I'm asking you to hold that in your mind.

[0:41:58] Voice 7: Okay. Thank you. We'll move on.

[0:42:00] Voice 7: Anything further on the follow-up action list from anybody?

[0:42:05] Voice 7: Sue Ellen Fast, over to you.

[0:42:07] Voice 7: Microphone.

[0:42:08] Voice 7: Withdrawn.

[0:42:09] Voice 7: Okay, lovely.

[0:42:10] Voice 7: Thank you.

[0:42:11] Voice 7: Anything further?

[0:42:15] Voice 7: Okay, we'll move on.

[0:42:18] Voice 7: So the next item here, 3.2, is the trustee roundtable.

[0:42:22] Voice 7: That's an opportunity for each of us to speak to local issues and concerns.

[0:42:27] Voice 7: And I'm going to start at the opposite end of the table here today

[0:42:31] Voice 7: with Deb Morrison. I'll just ask you to carry through, take a couple of minutes, and let's go.

[0:42:41] Voice 7: Deb Morrison.

[0:42:43] Voice 22: Thank you. So on Pender, North Pender, we have done a number of

[0:42:50] Voice 22: different things in our LTC. I think of interest to this group is really thinking about how we're

[0:42:56] Voice 22: working with applicants to advance applicants that are thinking with and just in deep collaboration

[0:43:07] Voice 22: with First Nations before they even come to the application phase. So I really appreciate staff's

[0:43:11] Voice 22: work in coming to us and flagging big proposals early and directing them to the trustees so we

[0:43:17] Voice 22: can have those kinds of conversations early. It's been really beneficial, I feel like, on Penders.

[0:43:22] Voice 22: there's um one other issue in terms of we're working on a housing project to kind of think

[0:43:29] Voice 22: about how housing sits in the context of the trust so um i will be uh attending the avic

[0:43:36] Voice 22: meeting um on behalf of both the north pender ltc and in my role as the representative for trust

[0:43:42] Voice 22: council for the vicc the climate leadership group um so thank you for the support on that

[0:43:49] Voice 22: I feel like there's a lot we can learn

[0:43:52] Voice 22: from other folks across the province

[0:43:54] Voice 22: and particularly across this coastal area

[0:43:56] Voice 22: on how they're handling issues of housing

[0:43:58] Voice 22: issues of intersecting environmental

[0:44:01] Voice 22: management

[0:44:01] Voice 22: and care

[0:44:06] Voice 22: I have also been asked

[0:44:08] Voice 22: thanks for the other

[0:44:10] Voice 22: trustees who raised this, I've been asked

[0:44:12] Voice 22: multiple times about the Sioux Big

[0:44:14] Voice 22: Oil and where we're at on that

[0:44:16] Voice 22: so i'm still not clear actually where that's getting picked up on this agenda

[0:44:21] Voice 22: to be able to figure out if we need to further that or lift that on the fuel list so i'd like

[0:44:25] Voice 22: that sort of thought about and then i also want to make a notice of motion for the june trust

[0:44:33] Voice 22: council i was told this is the moment and so just to invite other trustees to come and think with me

[0:44:41] Voice 22: and we'll hear from the governance committee today but it's really around that question of

[0:44:47] Voice 22: provincial review just to have some trustees provide some thinking around that collectively

[0:44:52] Voice 22: there are community organizations working on that and so we need to lean in a little harder

[0:45:00] Voice 22: and I have been patient with this trust council around that I was heavily involved in getting

[0:45:07] Voice 22: the governance work up and running in the previous trust council and i am needing for a little more

[0:45:15] Voice 22: notes on that so i am happy to work with any trustees around some thinking to bring forward

[0:45:22] Voice 22: in rfc for some next steps that we can make thank you let's

[0:45:30] Voice 7: make sure that that notice of motion is

[0:45:32] Voice 7: recorded to discuss the funding in the minutes thank you the

[0:45:37] Voice 22: notice of motion to be clear is

[0:45:38] Voice 22: about provincial review yeah

[0:45:40] Voice 7: right provincial review you got that david yeah thank you uh yeah

[0:45:48] Voice 25: um being similarly i have i was just speaking with uh uh ceo hodson peller and uh director

[0:45:57] Voice 25: marler earlier about the sea big oil thing i definitely would invite some conversation about

[0:46:02] Voice 25: that and some some some movement on that uh here um jesse graham and i hosted a very successful

[0:46:11] Voice 25: successful open house on our housing APC's report in January, which was great. We had 65 or so

[0:46:19] Voice 25: people, 65, 70 people come. We've got our farm plan is being gotten first, second, and third

[0:46:26] Voice 25: reading, and it's, I think, has passed EC and is on to the ministry, which is very exciting. It's

[0:46:30] Voice 25: been a long process that we inherited from previous trustees, so it was really good to

[0:46:35] Voice 25: sort of see that off. And yeah, I'm going to be very interested over the course of this

[0:46:40] Voice 25: trust council to speak to the Secretary of Services Funding. I have the privilege of

[0:46:47] Voice 25: sitting on the steering committee for the Bain Sound Labrador Channel Marine Eco Forum,

[0:46:51] Voice 25: and I can speak to its efficacy and value. And I'm very keen to have that discussion.

[0:46:59] Voice 25: Thank

[0:47:06] Trustee Stamford: you. As I'm going to want to be here for Gambier-Keats as trustees, I'd just like to thank staff of the Northern Office as well as the Executive Committee for allowing the Gambier Local Trust Committee to push through against process a bylaw that would permit us to have undersea cabling.

[0:47:31] Trustee Stamford: um the connected coast program was coming through house sound and there was a a possibly deliberate

[0:47:40] Trustee Stamford: but possibly a misrepresentation as to allowing cables to get to keats so um it was much appreciated

[0:47:49] Trustee Stamford: we won't do it again um a new brighton dock it's been 10 years of me advocating desperately and no

[0:47:58] Trustee Stamford: big size there chair luckham um and it continues to deteriorate it's been five years without any

[0:48:09] Trustee Stamford: overarching maintenance um i'm speaking to ministry people weekly now um there is still

[0:48:17] Trustee Stamford: no path forward it is an incredibly complicated scenario but potentially devastating um i have

[0:48:25] Trustee Stamford: have to comment that connected coast is spending millions and millions of dollars to get internet

[0:48:30] Trustee Stamford: to the islands it's not going to do any good if nobody can get to the islands to use the connected

[0:48:37] Trustee Stamford: coast um so that's my that's my albatross this new brighton dock uh gambier our ocp is in the

[0:48:48] Trustee Stamford: the consultation phase with the Squamish Nation.

[0:48:52] Trustee Stamford: I understand it's been a hugely valuable experience

[0:48:56] Trustee Stamford: for planners in the Northern Office.

[0:48:59] Trustee Stamford: It's going very well,

[0:49:00] Trustee Stamford: and I'm looking forward to the end of the month

[0:49:02] Trustee Stamford: when our local trust committee will be hearing

[0:49:05] Trustee Stamford: and reading what's come out of those meetings

[0:49:10] Trustee Stamford: between staff at the Squamish and Northern Office.

[0:49:15] Trustee Stamford: So that's looking very exciting.

[0:49:17] Trustee Stamford: Thank you.

[0:49:23] Voice 6: um my co-trustee uh sam borthwick covered all the bases brilliantly and i just want to say

[0:49:29] Voice 6: thank you sam for running for the trust and being voted and being such a great co-trustee

[0:49:34] Voice 6: and i love david too um

[0:49:40] Trustee Fast: hi i'm going to speak a little bit about uh an update from bowen island

[0:49:45] Trustee Fast: uh and uh judy's at the end there so she'll pick up anything i missed um i wanted to flag with

[0:49:53] Trustee Fast: everybody that bowen island is the only municipality within the islands trust so one of

[0:49:59] Trustee Fast: the challenges has been um that the while the islands trust letter that came uh the letter from

[0:50:07] Trustee Fast: the minister that came to salt spring island local trust uh committee stated that um bill 44 which is

[0:50:15] Trustee Fast: one of the housing bills um uh that island's trust was exempt from that bowen island municipality so

[0:50:22] Trustee Fast: so far is not exempt the way the legislation changes were.

[0:50:28] Trustee Fast: So Trustee Getty and I put in a notice of motion

[0:50:33] Trustee Fast: on the Bowen Council yesterday

[0:50:36] Trustee Fast: that asks for clarification here by requesting

[0:50:43] Trustee Fast: that Mayor Leonard Wright on the behalf of Bowen Council

[0:50:47] Trustee Fast: to BC Housing Minister to request exemption

[0:50:50] Trustee Fast: from bill 44 requirements as the only island municipality within the islands

[0:50:54] Trustee Fast: trust and so that comes up on our agenda at Bowen Council March 25th and there's

[0:51:03] Trustee Fast: another bit there that it may be referred as well to Trust Council or to

[0:51:10] Trustee Fast: executive committee on and who knows what Bowen Council will actually decide

[0:51:15] Trustee Fast: side there's a number of alternatives and uh and there may be uh other news that we don't know

[0:51:22] Trustee Fast: about by that point so i wanted to flag that with you just so trust council was aware because it

[0:51:28] Trustee Fast: could be one of these situations where uh bowen is trying to move forward under two sets of

[0:51:33] Trustee Fast: legislation that may not agree so i wanted to um flag that with you i'll just say a couple of

[0:51:40] Trustee Fast: things about housing because i know people are interested in that yesterday's council meeting

[0:51:44] Trustee Fast: meeting also included a renewal of a development variance permit basically for our seniors

[0:51:50] Trustee Fast: assisted housing that's 24 units i believe and so hopefully they can get moving on that it's

[0:51:58] Trustee Fast: been in the works for a long time this is a charity that basically turned themselves into

[0:52:01] Trustee Fast: a developer sold off part of their lot subdivided and now they have money to perhaps go ahead with

[0:52:10] Trustee Fast: the facility um we had somebody apply for a temporary use permit to put together housing

[0:52:18] Trustee Fast: panels prefab panels for housing uh a small um building company uh i think it's small anyway

[0:52:26] Trustee Fast: that was interesting um so we've given notice to the community about that and last night i was also

[0:52:32] Trustee Fast: had a biodiversity planning meeting um outside of uh my formal council duties so biodiversity

[0:52:40] Trustee Fast: planning is going on ahead and judy will tell you about the ocp and all those other things

[0:52:44] Trustee Fast: that i missed thank you and

[0:52:50] Voice 14: laura patrick from salt spring and uh to my bow and friends i saw

[0:52:54] Voice 14: that exclusion only pertained to local trust committees not municipalities so um i thought

[0:52:59] Voice 14: that the the province was sending a message to salt spring um i want to talk about our official

[0:53:05] Voice 14: community plan at Sillspring. The objectives are lovely. It talks about a balanced, healthy

[0:53:13] Voice 14: community within the confines of our finite land base and resources. It contains objectives like

[0:53:21] Voice 14: recognizing the strength and exceptional value of the community's diverse human populations,

[0:53:27] Voice 14: a population characterized by people of many ages and backgrounds who, through choice or

[0:53:32] Voice 14: or circumstances have a rich variety of lifestyles and livelihoods to recognize the very real and

[0:53:38] Voice 14: intangible loss that is felt of the community when this diversity is diminished by external

[0:53:43] Voice 14: pressures or changes. But we rely on illegal forms and many unsafe forms of housing to house that

[0:53:52] Voice 14: diverse family. We've had growth for decades, but that growth is consisting of people who can afford

[0:54:02] Voice 14: afford single-family house at $1.3 million. So we, of course, as elected people, can't

[0:54:11] Voice 14: be satisfied with that. We started back in 2021 to find a way of making accessory dwelling units

[0:54:21] Voice 14: a path for legal accessory dwelling units. We envisioned casting a live net for landlords,

[0:54:27] Voice 14: boards but trying to limit the numbers uh finally last november we had one of those rare moments

[0:54:34] Voice 14: on salt spring where a little trust committee meeting where all trustees and staff agreed on

[0:54:42] Voice 14: an approach to move forward a combination of the staff preferred method of introducing

[0:54:47] Voice 14: land use regulations along with an associated map limiting the properties and

[0:55:00] Voice 7: And this

[0:55:02] Voice 14: map had derived from an existing map where secondary suites were already approved.

[0:55:09] Voice 14: We also talked about the development of a spot zoning pilot program to find a way to add additional properties,

[0:55:15] Voice 14: and that pilot program would be its own development approval process.

[0:55:20] Voice 14: Because the former and more permissive version of the bylaw had already been through two referral processes and a public hearing, this restricted version had also had legal reviews, and it was demonstrated it was compliant with the OCP, and it had already been shared with some of the First Nations months earlier.

[0:55:40] Voice 14: So, we had hoped that we could wrap this project up with a bow and deliver it for Christmas.

[0:55:46] Voice 14: It was exciting to think that we could complete this project and put our attention to the

[0:55:52] Voice 14: more important OCP and land use bylaw projects, but here we are in March, no adopted bylaw

[0:55:58] Voice 14: and further damage to the relationships with First Nations.

[0:56:03] Voice 14: We should have done a better job communicating.

[0:56:05] Voice 14: We should have sat down government to government with First Nations.

[0:56:08] Voice 14: and i hope to apologize to chief pelkey of the sale first nation face-to-face soon

[0:56:15] Voice 14: last spring we passed a motion and i want you to think about another item think about as we're

[0:56:19] Voice 14: doing our budgeting here in a little bit we passed a motion allocating project funding

[0:56:24] Voice 14: and requesting staff to develop in coordination with a qualified indigenous relations professional

[0:56:30] Voice 14: to help us develop an indigenous relations approach that would help us with preliminary

[0:56:35] Voice 14: preliminary engagement preferences and uh other um you know dialogue and and relationship building

[0:56:43] Voice 14: with the First Nations uh both staff to staff and leadership to leadership and we need funding to

[0:56:51] Voice 14: do this work thanks thank

[0:56:57] Voice 24: you chair uh on Cetus things are usually very quiet and they always

[0:57:02] Voice 24: seem to be that way it's kind of boring but anyway we did have a public hearing uh a virtual one uh

[0:57:10] Voice 24: to gain control over some water areas surrounding the Outer Islands,

[0:57:16] Voice 24: Scott, Damon, and Hudson, and remarkably quiet from the public.

[0:57:21] Voice 24: I think that was due to the fact that we were able to quash an application

[0:57:26] Voice 24: by a shellfish company to set up work there.

[0:57:30] Voice 24: So that was good.

[0:57:31] Voice 24: And the only other thing is a lot of the people that vote for me

[0:57:38] Voice 24: would like to say to you folks that they would like you to preserve and protect their wallets

[0:57:44] Voice 24: and purses when we're thinking about budget because 11 million dollars is a lot of money

[0:57:50] Voice 24: thank you um

[0:57:56] Voice 26: thank you so uh on liskiti our ocp project is continuing somewhat slowly

[0:58:03] Voice 26: In light of an application for a dock that was built prior to application and some community discussion around that, whether it's appropriate to have that private dock or to look at provisions in our bylaws around private docks, consideration of expanding them.

[0:58:27] Voice 26: So that's an ongoing discussion on Laskini.

[0:58:35] Voice 26: I'm excited to, April 19th, we're going to have our first meeting of the working group with the SNLs since signing the protocol agreement.

[0:58:45] Voice 26: So I'm very excited to start undertaking that direct government-to-government work with the First Nations.

[0:58:52] Voice 26: I think that's a good way to start to understand and be able to discuss their concerns around

[0:59:05] Voice 26: some of the provisions in our proposed OCP revision and any other issues that come up.

[0:59:12] Voice 26: So very excited that that's about to launch.

[0:59:16] Voice 26: Monday I attended the Salt Spring Solutions Southern Gulf Islands Housing Roundtable,

[0:59:22] Voice 26: which was interesting planet nurse at Chadwick walked the group through the

[0:59:28] Voice 26: housing toolkit interesting stuff and interesting to hear from folks in the

[0:59:35] Voice 26: southern Gulf Islands doing housing work also attended the southern Gulf Islands

[0:59:42] Voice 26: forum which I'll note has been has received partial funding through the

[0:59:47] Voice 26: Secretariat services program heard that theme around the table a little bit

[0:59:52] Voice 26: which of course a number of trustees here have been part of also working with MLA Adam

[1:00:00] Voice 26: Olson and MP Elizabeth May to do collaborative cross-level government work in Southern Gulf

[1:00:08] Voice 26: Islands. I've also received a fair bit of correspondence concerning the funding of

[1:00:15] Voice 26: Secretariat Services, which the Financial Planning Committee has recommended to cut.

[1:00:22] Voice 26: Concern about that and advocacy for the value of continuing that program.

[1:00:30] Voice 26: And then finally, I'd also say that I've heard a fair amount of community support for the ongoing stewardship education webinars, also slated, recommended to be cut.

[1:00:43] Voice 26: So I'll leave it at that.

[1:00:45] Voice 26: I'll know we'll get into those items later in the budget and hope we all have a great council.

[1:00:52] Voice 26: Thank you, Tim.

[1:00:54] Voice 18: Main Island remains sort of the happy island.

[1:00:57] Voice 18: Not much of great excitement going on.

[1:01:00] Voice 18: we're doing a little bit of a touch-up on the land use by law. We're doing some work with CRD

[1:01:06] Voice 18: to rezone a large piece of property for conservation slash park. Some interesting

[1:01:14] Voice 18: issues with regards to First Nations and actual road access that we're going to have to wander

[1:01:20] Voice 18: through, which I think will be entertaining because it'll be educational for many people

[1:01:25] Voice 18: because we're sort of poking into stuff that uh particularly with the road access that isn't

[1:01:31] Voice 18: normal and there's been some recent court decisions that um are going to lead that discussion um to

[1:01:37] Voice 18: follow up on uh vice chair peterson uh with the secretary is uh we did just yesterday have a

[1:01:43] Voice 18: meeting uh with adam olsen with me these are really valuable um a feature yesterday was

[1:01:49] Voice 18: from a presentation parts canada about the deer eradication program on sydney island

[1:01:55] Voice 18: um the common interests are there um and it was interesting because it's a two-way street because

[1:02:02] Voice 18: we educate that way too is the gentleman from parks canada um went on about how deer can't swim

[1:02:11] Voice 18: so there wasn't a threat of deer propagating to other islands and had to point out that you know

[1:02:18] Voice 18: right now our fellow deer from main island right now are resident on samuel island saturn island

[1:02:23] Voice 18: island north pender island and galena um so they do swim or either that or they have bc ferry cards

[1:02:30] Voice 18: one way or the other they're they're they are getting across the islands um we are i'm sure

[1:02:35] Voice 18: trustee dodds will touch on it because this is very close to her heart but we have a very active

[1:02:40] Voice 18: deer committee um the ministry is getting more engaged and and feeling you know they have to do

[1:02:47] Voice 18: do something, and that a lot of it is coming through our MLA, Adam Olson, who has been

[1:02:53] Voice 18: very, very engaged in the issue, and has sort of brought it to the forefront with the province,

[1:03:00] Voice 18: and they actually now are acknowledging.

[1:03:03] Voice 18: And that's, for so long, they haven't said, it's not our problem.

[1:03:07] Voice 18: And it was the province that brought the felony to Maine Island, and, you know, it is their

[1:03:12] Voice 18: responsibility, and they actually, Adam, had a meeting with the minister, I believe it

[1:03:16] Voice 18: was last week and the Minister actually

[1:03:18] Voice 18: did acknowledge it is a provincial responsibility

[1:03:20] Voice 18: so we're feeling very upbeat

[1:03:22] Voice 18: right now. So thank you.

[1:03:26] Voice 7: Thank you. I'm just going to pause

[1:03:28] Voice 7: in the room here and just go

[1:03:30] Voice 7: to the online

[1:03:32] Voice 7: representatives and then we'll pick up the rest of the

[1:03:34] Voice 7: room here. So Trustee

[1:03:36] Voice 7: Boland, Dodds and Falk in that

[1:03:38] Voice 7: order. Your trustee report.

[1:03:40] Voice 7: Trustee Boland.

[1:03:43] Voice 21: Hello everybody.

[1:03:45] Voice 21: I'm actually going to leave it

[1:03:46] Voice 21: to, well, I was going to leave it to Lee, but I don't think he's present at the moment to update

[1:03:52] Voice 21: you on Saturna. Nothing major happening. We're struggling with the ALC inclusion exclusion

[1:04:01] Voice 21: process and feedback from First Nations. So we elected to go ahead with the application

[1:04:10] Voice 21: on the basis that a meeting was required immediately afterwards

[1:04:14] Voice 21: where we could raise our questions and our issues

[1:04:17] Voice 21: and have a good discussion.

[1:04:22] Voice 21: Other than that, things are fairly quiet.

[1:04:26] Voice 21: But personally, I want to bring up a couple of things.

[1:04:30] Voice 21: I hope that we get realistic and manageable goals

[1:04:36] Voice 21: to guide our next year's budget,

[1:04:38] Voice 21: it that we get back to basics and i hope that we get a realistic plan to quickly draft and approve

[1:04:49] Voice 21: and get a simple letter off to the minister requesting a review it's taking way too long

[1:04:57] Voice 21: it's kind of embarrassing like really embarrassing at this stage and i hope we get a definite date

[1:05:04] Voice 21: for the trust policy statement draft a big reveal and that we're clear what the package will consist

[1:05:12] Voice 21: of and i'd like to add a notice of motion uh for the next meeting that a simple majority be required

[1:05:21] Voice 21: to add new items to an agenda uh when we did our course in um sydney sunnich well no it was in

[1:05:30] Voice 21: Victoria, yeah, the one on chairing etc. The person doing our course was surprised that we required a

[1:05:38] Voice 21: two-thirds majority. I think that a simple majority would be more appropriate and I will bring motion

[1:05:44] Voice 21: to that effect at the next meeting. Okay, thank you.

[1:05:54] Voice 23: Am I next, Chair Luckham? Yes you are. Okay,

[1:06:03] Voice 23: Okay. Can you hear me okay?

[1:06:06] Voice 7: It's sketchy, but go ahead.

[1:06:08] Voice 23: Okay. I'm not sure what the issue is.

[1:06:13] Voice 23: Put your video on.

[1:06:18] Voice 23: I've been attending the Southern Gulf Island Forum led by Adam Olson,

[1:06:25] Voice 23: and sometimes Elizabeth May is involved, which has been mentioned by a few trustees.

[1:06:31] Voice 23: the um i find it it's it's a very useful forum um it you know the last meeting we had

[1:06:40] Voice 23: the crd director uh we had adam olson we had elizabeth may we had parks canada give a

[1:06:48] Voice 23: presentation and so i find it's a helpful forum for uh advocacy work for for the violence trust

[1:06:57] Voice 23: And it holds us together discussing the issues that are bigger than just one of the organizations involved or one of the regulators.

[1:07:07] Voice 23: On South Pender, we are dealing with the land use bylaw minor project, which is a review of the bylaw 114 and mostly focusing on setbacks inside of houses.

[1:07:23] Voice 23: and we're having community meetings with the trustees the local trustees me and

[1:07:29] Voice 23: trustee Evans separately and we've had those four of those meetings and we're

[1:07:36] Voice 23: continuing that process and from my perspective I have a feeling of improved

[1:07:43] Voice 23: communication on the island and we're trying to or certainly attempting our

[1:07:49] Voice 23: best to get all information and everybody's input on the table so that we can consider

[1:07:55] Voice 23: everything all in the same place and hopefully have a fair and transparent process to improve

[1:08:03] Voice 23: this sense of community and working together on South Bender.

[1:08:08] Voice 23: And I think we're establishing quite clearly that everyone, doesn't matter what decisions

[1:08:14] Voice 23: they have on various bylaws are very concerned about the environment and protecting it to the

[1:08:19] Voice 23: best of our ability. So that's heartening to know that we stand together on those important issues.

[1:08:26] Voice 23: Thank you.

[1:08:29] Voice 7: Thank you, Trustee Falk. Just to let you know, there was an entire section in the

[1:08:33] Voice 7: middle there that we were only getting syllables of what you were saying. And so we missed a good

[1:08:39] Voice 7: bit there. You might want to capture that in a note and circulate it to trustees. And if a

[1:08:46] Voice 7: at all possible, if there's any way for you to improve your network connection in a different

[1:08:50] Voice 7: location or otherwise, I would recommend that as we advance through the rest of the agenda.

[1:08:55] Voice 7: I'm going to now go to Trustee Dodds.

[1:08:57] Voice 1: Hi, so I'm on the ferry and I have a really bad telesignal, so if you can't hear me, then

[1:09:02] Voice 1: let me know and I will quit.

[1:09:04] Voice 1: I've been working with a small group of Islanders who are working with the Japanese Canadian

[1:09:09] Voice 1: Legacy Society to put together an application for the Historic Sites Grant, as you have

[1:09:15] Voice 1: Some may know on Main Island, about 30% of our population was removed in 1942.

[1:09:21] Voice 1: So this group is hoping to do more at the Japanese Garden, as well as some more information boards at our museum, at the dock where the Japanese were removed from our island.

[1:09:36] Voice 1: It's really important to the Japanese people of today that the memory of what happened is not lost.

[1:09:43] Voice 1: So I, as an individual trustee, wrote a letter of support for the grant they're hoping to get.

[1:09:48] Voice 1: On Main Island, most of you have read about our teacherage project.

[1:09:52] Voice 1: This was an old house on the school district property that was given to the community,

[1:10:00] Voice 1: I mean, in a formal way from the school district to take on a renovation, which they did.

[1:10:06] Voice 1: They raised a lot of money.

[1:10:07] Voice 1: They put in a lot of sweat equity, and they created an incredible two-bedroom house,

[1:10:12] Voice 1: which is now available and being used by our current vice principal and his family.

[1:10:17] Voice 1: And it brought together every segment of the community from the children on through to

[1:10:21] Voice 1: probably the oldest people within our community.

[1:10:25] Voice 1: It was exciting to see it all.

[1:10:28] Voice 1: The Southern Islands, the fallow deer, of course, is an ongoing issue, but we have had

[1:10:33] Voice 1: good, strong support from our MLA, Adam Olson, and also have been working with his father,

[1:10:38] Voice 1: Carl Olson.

[1:10:38] Voice 1: And so hopefully someday there'll be steady funding so that we can actually get more of a handle on the fallow deer issue.

[1:10:46] Voice 1: We are working on our minor land use bylaw review.

[1:10:50] Voice 1: And when that's done, I'm very anxious to get back to the housing conversation that we have been having for some time.

[1:10:57] Voice 1: The meeting yesterday with Adam Olson and Elizabeth May got into a heavy discussion about tiny homes.

[1:11:05] Voice 1: in fact it's not tiny homes and it was excellent toby is a great advocate for tiny homes but

[1:11:11] Voice 1: housing requires a huge spectrum of a variety of options and that's where most of us in the

[1:11:17] Voice 1: gulf islands have focused on one single family home in some cases on 10 acres and we've never

[1:11:23] Voice 1: thought about the variety of housing we need which would include tiny homes duplexes four plexes

[1:11:28] Voice 1: co-op housing et cetera et cetera so housing i think for the islands trust and for all of us

[1:11:34] Voice 1: in this day and age is probably one of our most important conversations thank you yeah which open

[1:11:44] Voice 7: mic i just turned mine on nothing to do with me um so yeah your your connection was better than

[1:11:53] Voice 7: that from south bender um but we got some really wicked feedback there i don't know if that's a

[1:11:57] Voice 7: loop that's happening at your end or whether it's here but um thank you for your uh representation

[1:12:03] Voice 7: presentation there, Trustee Dodds. I'm going to come back to this table now, and I'm the first

[1:12:10] Voice 7: speaker in this section here, so from Thetis Island, but I'd actually just want to make a

[1:12:15] Voice 7: reference. My big sigh, Kate, is not so much that I'm tired of hearing about the doc, but I am

[1:12:22] Voice 7: appalled that it has taken this long, and I feel your pain, and I'm sorry to say that on Thetis

[1:12:30] Voice 7: Island, by comparison, on Thetis Island, we've had our community dock threatened and has been closed

[1:12:36] Voice 7: for about two, I forget, two or three years now. But finally, in such short time compared to

[1:12:44] Voice 7: Gambier, work is beginning to rebuild that dock by the end of the month. And so I don't know what

[1:12:51] Voice 7: we can do about advancing yours or getting that interest, but the condition of your dock,

[1:12:55] Voice 7: if that dock existed in any urban area anywhere else it would be closed and so

[1:13:01] Voice 7: it needs to be repaired and indeed action needs to be taken so I'm with you

[1:13:04] Voice 7: all the way now I'm gonna keep going wouldn't know because otherwise we're

[1:13:10] Voice 7: discussing two seconds just

[1:13:14] Trustee Stamford: so everybody is aware that recognition of your

[1:13:17] Trustee Stamford: important community docks is one thing this is our ferry dock that we are

[1:13:23] Trustee Stamford: are losing so yeah it's a bit different mine

[1:13:26] Voice 7: is only a community doc that's what you're saying

[1:13:28] Voice 7: thank you no no i'm not so with respect to the thetis island bylaw um i would just note that

[1:13:33] Voice 7: we did follow process and were able to expedite the bylaw with working with staff and and got

[1:13:40] Voice 7: that through uh three readings and it's been forwarded to executive committee already to fix

[1:13:45] Voice 7: what is a zoning omission in the Thetis Island bylaws.

[1:13:51] Voice 7: Just another little bit of information.

[1:13:54] Voice 7: It's a new concept to me,

[1:13:55] Voice 7: but a sort of a drifting, floating marina

[1:13:59] Voice 7: showed up on Thetis Island about a month ago

[1:14:01] Voice 7: that the individual that owns the dock,

[1:14:05] Voice 7: who is anchored in public property,

[1:14:07] Voice 7: is renting out spaces on his dock

[1:14:10] Voice 7: with inadequate anchorage.

[1:14:12] Voice 7: In the first windstorm that came up,

[1:14:15] Voice 7: It actually blew all the way across the ferry access, and the ferry had to swerve to avoid this drifting marina.

[1:14:22] Voice 7: And it is now placed at the head of Telegraph Harbor opposite the Penelaket ferry terminal.

[1:14:28] Voice 7: And it is certainly of concern.

[1:14:30] Voice 7: And the person has not acknowledged or respects the law.

[1:14:38] Voice 7: There's a phrase for it, and I'm lost on it now, but does not acknowledge the laws.

[1:14:42] Voice 7: And so, therefore, the laws don't apply to him.

[1:14:45] Voice 7: And so we're waiting for bylaw enforcement to determine what can be done there, but it will certainly be challenging.

[1:14:51] Voice 7: It's not unusual. This movement apparently started in Canada some time ago.

[1:14:56] Voice 7: So here we are. So that's all I'd like to share with you about Thetis Island.

[1:14:59] Voice 7: It's a wonderful place to live and I, too, am grateful for how quiet it is again.

[1:15:05] Voice 7: Toby Elliott, I'm going to go around the table.

[1:15:07] Voice 16: Thank you, everyone. I'd like to jump on to Trustee Patrick's commentary.

[1:15:13] Voice 16: I was also at the Southern Gulf Islands forum yesterday, and I was shocked to learn that the largest homeless encampment, according to one person there, in BC is Ganges Harbor.

[1:15:32] Voice 16: I don't know if that's 100% correct, but if you think of the number of boats and people are advertising online that they have moorings for rent in Ganges.

[1:15:43] Voice 16: So our lack of housing policy and initiatives and alternatives for dwellings that are not single family dwellings attached to land are pushing people into desperate situations.

[1:15:55] Voice 16: The other piece that I'm hearing, and this is sort of a larger advocacy piece from rural areas across BC, is when we have non-enforcement policies, because we don't want to enforce against people when our bylaws are inadequate and we don't have the housing options to support them, folks are hiding in yurts, trailers, unregulated, non-conforming dwellings.

[1:16:22] Voice 16: but the not dealing with the issue is causing they're not connected to fire services or

[1:16:31] Voice 16: emergency services and there's a I have a very creeping awareness now of the problem that has

[1:16:40] Voice 16: been allowed to proliferate and so why I bring this up is because Cabriola is going to be able

[1:16:46] Voice 16: to confront this head-on because we're thankfully going into an OCP review and I am so grateful to

[1:16:52] Voice 16: staff for the approach that they've taken with a comprehensive, large visioning process to get us

[1:16:59] Voice 16: all on board with what are our values and digging into the nitty-gritty of the policy areas this

[1:17:06] Voice 16: coming year. I will flag for this table that we cannot talk about housing without talking about

[1:17:13] Voice 16: water. So the critical issue for my community that we hear all the time is, well, that's great,

[1:17:21] Voice 16: toby you want to increase the number of houses per lot or allow people to put multiple structures

[1:17:28] Voice 16: the restriction has to be water there has to be provable uh fresh water or groundwater and so the

[1:17:35] Voice 16: mapping is critical i'll point you to um page 275 of your agenda where uh staff was very grateful

[1:17:45] Voice 16: that they produce sort of an overview of of what the water balance project would

[1:17:51] Voice 16: do why it's important for the trust area is that we have not yet developed the

[1:17:57] Voice 16: methodology for the water balance the water in we know we don't know what the

[1:18:02] Voice 16: water out we haven't determined how to do that and our regional areas are not

[1:18:07] Voice 16: going to do that work for us so the regional district of Nanaimo we are the

[1:18:11] Voice 16: only exception that it's not going to do the water balance for gabriola so this is a critical piece

[1:18:17] Voice 16: um i'm really going to urge everyone to fund it because this will benefit all the trust area

[1:18:23] Voice 16: ltcs um first nations engagement i wanted to and this is related to the request of the province

[1:18:31] Voice 16: for a review which i agree with you trustee morrison and boland we have been lax in not

[1:18:36] Voice 16: at least returning a response to Minister Cullen at the end of the election last year.

[1:18:42] Voice 16: But I think, and I'm going to request the Executive Committee do some work with staff

[1:18:47] Voice 16: to see if this is even feasible to get on the legislative agenda.

[1:18:52] Voice 16: So think about it, 30 nations in the trust area, the province is committed to DRIPA,

[1:18:58] Voice 16: to engaging with nations before any changes happen.

[1:19:02] Voice 16: happen. So asking for an amendment to the Islands Trust Act is going to require years of engagement

[1:19:10] Voice 16: with all the nations in the trust area. We are headed into a provincial election. Is this

[1:19:15] Voice 16: something that is on the top of their agenda? So I'm just going to put that out there. Are we

[1:19:20] Voice 16: wasting our time? Please review us. Think of the logistics of what that's going to require.

[1:19:25] Voice 16: wire. Also about First Nations engagement, kudos to staff in Bowen, I guess, is it? No, Gambier,

[1:19:35] Voice 16: Keats. The work with Squamish Nation, I think is really paving the way for other LTCs. And I just

[1:19:42] Voice 16: want to thank the planners there and the regional planning team. I think we've got some really good

[1:19:47] Voice 16: processes and protocols in place. And I have assurance, sorry, for Gabriela, and how we're

[1:19:53] Voice 16: are able to engage with. Okay, so where can we look for change? If we want change in our

[1:20:00] Voice 16: governance structure, I'm going to encourage everyone to look at the invitation from RDN

[1:20:06] Voice 16: Chair Vanessa Craig about the Legislative Reform Initiative. So this is the forum where we may be

[1:20:13] Voice 16: able to engage with the Ministry of Municipal Affairs to ask for reform. So all the regional

[1:20:18] Voice 16: districts that are struggling with issues that we don't have the tools to to to to administer

[1:20:26] Voice 16: or to you know we don't have the capacity that's the place where we need to get involved and they

[1:20:31] Voice 16: have the ear the forum is going to be probably at ubcm and they have those conversations with

[1:20:37] Voice 16: the ministry of municipal affairs and they're getting direction so i think we need to be

[1:20:40] Voice 16: involved in that conversation it's on page 424 there's an invitation for everyone to get involved

[1:20:47] Voice 16: all you want me to move on i'm done good thank

[1:20:51] Voice 7: you trust you laroni all

[1:20:56] Voice 9: right well as tim mentioned

[1:20:58] Voice 9: the doc has been a really interesting experience um people feel really strongly about it it was

[1:21:05] Voice 9: pretty polarized we've received a lot of emails and i've learned a lot about ocp and land use

[1:21:11] Voice 9: bylaws and explained to a lot of people who don't quite understand how they work there's a lot of

[1:21:18] Voice 9: you know small communities and gossip and ideas that float around so it's been really helpful

[1:21:23] Voice 9: even though it's been challenging receiving a lot of emails that are from angry people

[1:21:27] Voice 9: to you know have the discussion out in the open so people understand better um i think i mentioned

[1:21:34] Voice 9: last meeting and you've probably heard we've been having really bad ferry issues and our fantastic

[1:21:40] Voice 9: mla adam walker actually came to the island with his entourage and we met with the head of the ferry

[1:21:48] Voice 9: committee and Tim and I were there and our regional director and just it was just basically

[1:21:53] Voice 9: the community talked about their problems and their issues and I got out a year of frustration

[1:21:57] Voice 9: and it was it was cathartic it was really really good interesting and yeah he created a great video

[1:22:04] Voice 9: on the ferry on the way back was awful like it was one of the worst ferries I've ever been on

[1:22:09] Voice 9: he was on it too and yeah it was a really good way to make him realize that we were not exaggerating

[1:22:15] Voice 9: i think he got um what water up to his knees because on the skeety we only have a passenger

[1:22:20] Voice 9: ferry so yeah it was rough so um yeah just i guess a lot of learning a lot of

[1:22:31] Voice 9: understanding trying to understand other people's views and trying not to get emotionally involved

[1:22:35] Voice 9: because as you know on small islands it's hard not to yeah it's people you know people who are

[1:22:41] Voice 9: mad at you and they're not mad at you they're mad at you know you were you was a trustee but it's

[1:22:45] Voice 9: hard to separate those two things so yeah and water in Canada is really complicated the intertidal

[1:22:53] Voice 9: who owns who's part of who's got jurisdiction over intertidal opposed to on the water under

[1:22:58] Voice 9: the water for sure so trying to sort that all out is being really interesting I have a lot more

[1:23:02] Voice 9: respect for people who have to figure that out on the daily anyway yeah that's a that's about it I'm

[1:23:08] Voice 9: hoping that the skeety because it's getting warmer and the days are getting longer and people are

[1:23:13] Voice 9: starting to garden that they'll be a little less bushed and yeah focus on other things then yeah

[1:23:20] Voice 9: okay

[1:23:25] Voice 5: thank you so much um christina evans from south panda um so i believe what dag was referring

[1:23:33] Voice 5: to when he got lost on uh his communication there was talking about our lub amendments that we've

[1:23:40] Voice 5: been working on um so dag and myself each held two workshops with our community one based on

[1:23:47] Voice 5: one health-sized, one based on setbacks.

[1:23:49] Voice 5: The turnouts for both of them were great.

[1:23:52] Voice 5: And what was really positive to see was community members

[1:23:56] Voice 5: on both sides of the issue working together

[1:24:00] Voice 5: and coming up with solutions.

[1:24:02] Voice 5: So that was a really, really great experience.

[1:24:06] Voice 5: And we're still in the

[1:24:07] Voice 5: middle of that process.

[1:24:09] Voice 5: But, you know, it's become really apparent

[1:24:11] Voice 5: that everybody there really cares about the environment.

[1:24:14] Voice 5: We all have that that we're working towards.

[1:24:17] Voice 5: It's just finding a solution that's going to work for the majority of people.

[1:24:23] Voice 5: We have two upcoming community information meetings in April.

[1:24:28] Voice 5: And again, that's going to be each one of those will be talking about different elements that are in discussion.

[1:24:40] Voice 5: Other things that are going on in South Pender, the dip that you've all heard of,

[1:24:46] Voice 5: and some of you have come as a tourist attraction now it looks like the work is about to start in

[1:24:53] Voice 5: the next month or so so it's very exciting uh we're very nervous about the traffic impact because

[1:24:57] Voice 5: it is our only road so anyone who's south of the dip well you're stuck and anyone north of the dip

[1:25:03] Voice 5: just laughs at us um the other thing i'm going to start organizing the next beach clean for 2024

[1:25:11] Voice 5: so i'm going to be sending out emails to our communities who wants to get involved and this

[1:25:16] Voice 5: is we normally do this prior to Earth Day beach clean.

[1:25:21] Voice 5: And what else are we doing?

[1:25:23] Voice 5: Oh, yes.

[1:25:23] Voice 5: So I think at our next regular meeting,

[1:25:25] Voice 5: we're going to be talking about the new legislation

[1:25:27] Voice 5: regarding the STDRs and the impact

[1:25:29] Voice 5: that that's going to be having on our community.

[1:25:31] Voice 5: And, you know, we will be working with staff

[1:25:35] Voice 5: to see what we can do in the interim

[1:25:37] Voice 5: to work our way through this

[1:25:40] Voice 5: as it comes into effect, I believe, May 1st

[1:25:44] Voice 5: or somewhere March 1st.

[1:25:46] Voice 5: I don't know where we are now. What month are we in?

[1:25:50] Voice 5: It's a lot of things.

[1:25:51] Voice 5: Yes, I think it's May 1st.

[1:25:54] Voice 5: Yes, I think that's all that I have to say.

[1:25:57] Voice 5: I'm going to let other people discuss their islands.

[1:26:00] Voice 5: Thank you.

[1:26:05] Voice 10: Thank you, Chair.

[1:26:05] Voice 10: So from Gabriela Island,

[1:26:10] Voice 10: S'neneimach, First Nation Territory.

[1:26:13] Voice 10: We've been very busy working on our official community plan

[1:26:17] Voice 10: for the first stage of community engagement.

[1:26:21] Voice 10: it's been going very well thanks to amazing staff particularly nurse Chadwick I think and it just

[1:26:30] Voice 10: looks so far really positive of course we are absolutely counting on budget support of $50,000

[1:26:37] Voice 10: for that water balance study so that we can move into the technical aspects of our OCP review I

[1:26:44] Voice 10: wanted to thank Janine dots from Main Island for mentioning the Japanese legacy project having

[1:26:50] Voice 10: Having visited Main Island a number of times, I know about the heritage there.

[1:26:55] Voice 10: It's really, really interesting.

[1:26:58] Voice 10: But Trustee Elliott and I recently signed a similar letter of support for a Japanese legacy project on Gabriola, which I'm happy about.

[1:27:06] Voice 10: out. We are also beginning to engage in a really positive way

[1:27:12] Voice 10: with the name of First Nations, thanks to our regional planning

[1:27:17] Voice 10: manner manager, Renee Jamarat, who's been so helpful in

[1:27:23] Voice 10: helping us begin some conversations about land use on

[1:27:27] Voice 10: Gabriela. I want to thank trustee Elliot and trustee

[1:27:32] Voice 10: Laroni for making the most beautiful handmade gift for our special speaker Lolly Good. It was

[1:27:41] Voice 10: very heartwarming. I know, but to see something handmade so beautifully and given to Lolly Good

[1:27:49] Voice 10: was really nice. Thank you for that. That's about all I have to say.

[1:28:01] Voice 11: Current excitement on Galliano.

[1:28:03] Voice 11: And March 8th marked International Women's Day.

[1:28:08] Voice 11: As we know, we had a huge celebration at our end.

[1:28:12] Voice 11: On March 10th, we had a panelist at the Deliano Community Library, AGM.

[1:28:18] Voice 11: They do this every year.

[1:28:19] Voice 11: The theme for this year's panel was intergenerational feminism.

[1:28:24] Voice 11: And I was pretty happy that I was one of the panelists.

[1:28:30] Voice 11: and I took a look through the lens of money and capitalism and feminism

[1:28:35] Voice 11: and how it all worked together.

[1:28:38] Voice 11: LTC business, February 9th, at our meeting,

[1:28:41] Voice 11: we approved a TUP for Bodega Ridge Resort

[1:28:44] Voice 11: to allow for up to four RVs to be used for worker housing.

[1:28:49] Voice 11: As we know, if we don't have housing, we don't have workers

[1:28:51] Voice 11: and we can't attract workers.

[1:28:54] Voice 11: The applicant will install a septic field

[1:28:57] Voice 11: and we'll have an engineered wastewater plant.

[1:29:00] Voice 11: The commercial property already has an existing water

[1:29:03] Voice 11: license and they're already a water

[1:29:05] Voice 11: purveyor.

[1:29:07] Voice 11: This application has been getting a lot

[1:29:09] Voice 11: of off-island attention

[1:29:11] Voice 11: from the CRD.

[1:29:14] Voice 11: Even

[1:29:15] Voice 11: Mike Harcourt has contacted the applicant

[1:29:17] Voice 11: to talk about it.

[1:29:20] Voice 11: If

[1:29:21] Voice 11: we approve the CUP,

[1:29:24] Voice 11: it could prove to be a successful model

[1:29:26] Voice 11: and may be duplicable in other

[1:29:28] Voice 11: areas. I expect that

[1:29:30] Voice 11: that many other business owners will watch

[1:29:33] Voice 11: and submit applications for themselves.

[1:29:35] Voice 11: I've been hearing comments already in our community.

[1:29:38] Voice 11: We reviewed 70 letters of support from the community,

[1:29:43] Voice 11: ranging from direct neighbors and community members

[1:29:46] Voice 11: and members from our nonprofit housing societies.

[1:29:50] Voice 11: As you can imagine, there's a lot of excitement

[1:29:52] Voice 11: in the week leading up to the meeting.

[1:29:56] Voice 11: The applicant hopes in the future to rezone.

[1:30:00] Voice 11: And the approval of this TUP will allow RLTC to collect the specific data about wastewater management.

[1:30:08] Voice 11: And since, as I said, they are already a potable water purveyor, they can gather data that is more flag-grained to our community.

[1:30:17] Voice 11: Great. That's enough for me.

[1:30:22] Trustee Gedye: In addition to what Sue Ellen was reporting on for Bowen, we're starting up a process to review the OCP.

[1:30:30] Trustee Gedye: and we've put out the terms of reference

[1:30:32] Trustee Gedye: and we've been recruiting people

[1:30:34] Trustee Gedye: and that process is coming up for completion

[1:30:38] Trustee Gedye: and we're going to decide who in the community

[1:30:40] Trustee Gedye: is going to be working on it

[1:30:41] Trustee Gedye: and trying to guide the discussions.

[1:30:44] Trustee Gedye: There's the housing project that Sue Allen mentioned

[1:30:50] Trustee Gedye: with respect to seniors

[1:30:51] Trustee Gedye: and there's also a study that's going on

[1:30:53] Trustee Gedye: with respect to some community land

[1:30:55] Trustee Gedye: and whether or not we can do some cluster zoning

[1:30:58] Trustee Gedye: zoning or some zoning creative ideas

[1:31:02] Trustee Gedye: in terms of trying to get some affordable housing.

[1:31:06] Trustee Gedye: There's, in the context of the budget discussions

[1:31:12] Trustee Gedye: and where this might go later in this meeting,

[1:31:16] Trustee Gedye: some of the things that are going on in Bowen Island,

[1:31:18] Trustee Gedye: we've had a huge push in the last five years

[1:31:21] Trustee Gedye: in terms of more capital projects

[1:31:23] Trustee Gedye: than we've had in the 40 years that I've lived on Bowen.

[1:31:26] Trustee Gedye: and we've got problems with our sewage treatment plant that services the the village and we've had

[1:31:34] Trustee Gedye: to stop any construction and we it's a seven million dollar price tag that nobody knows where

[1:31:40] Trustee Gedye: we're going to be able to find money for that we've had a water treatment plant that has been

[1:31:46] Trustee Gedye: waiting for three years to be available and we've gone into all sorts of problems in terms of the

[1:31:53] Trustee Gedye: technology being sent back to the manufacturer we had a delegation at the last not the last

[1:31:58] Trustee Gedye: trust meeting but the one before from north shore coastal health telling us that it's been taking

[1:32:04] Trustee Gedye: too long and that they're going to start putting in more demands in terms of notices they've

[1:32:11] Trustee Gedye: promised that it won't get into a boil water order but that we're veering that way and that they are

[1:32:17] Trustee Gedye: encouraging us to get this up and working as soon as possible which we'd love to do but we've got

[1:32:22] Trustee Gedye: up problems with this manufacturing so anybody wants to put in a water treatment plant or sewage

[1:32:28] Trustee Gedye: treatment plant please talk to the bowen trustees we've got tons of experience and recommendations

[1:32:34] Trustee Gedye: and not um in addition we've had a new fire hall two new fire halls and we're in the process of

[1:32:40] Trustee Gedye: trying to finish a community center and that's a 20 million dollar budget that um i think it's 18

[1:32:48] Trustee Gedye: and we've had 10 from the feds and we're fundraising like crazy we've got three million

[1:32:55] Trustee Gedye: dollars for a tax notice and we're way overdue in terms of getting that completed as well and

[1:33:01] Trustee Gedye: lots of problems so we had funding from the province for a composting facility for all the

[1:33:11] Trustee Gedye: green waste on Bowen and we've had to turn that back and decide that we can't possibly afford to

[1:33:17] Trustee Gedye: get any new projects and we've got a nine percent tax increase that's supposed to cover problems

[1:33:24] Trustee Gedye: with the roads all of the infrastructure for the culverts that are collapsing on us on a regular

[1:33:29] Trustee Gedye: basis a works yard that is a appalling condition and needs to be replaced water mains mostly on

[1:33:35] Trustee Gedye: the west side of the island but also on the the east side that are old and decaying and need to

[1:33:40] Trustee Gedye: to be replaced and um the old general store has um maintenance that needs happening and we've got

[1:33:48] Trustee Gedye: a couple of bridges that are collapsing so

[1:33:50] Voice 8: um our but that wasn't recorded

[1:34:21] Trustee Gedye: okay i might that might

[1:34:23] Trustee Gedye: be good um okay so the delegation from vancouver coastal health basically said that uh our water

[1:34:30] Trustee Gedye: systems are in trouble not all of them but uh the ones that aren't in trouble we don't have the test

[1:34:37] Trustee Gedye: back yet so they may be as well um there is a new subcommittee of the bone island conservancy that's

[1:34:44] Trustee Gedye: coming up with uh some plans to try and supplement the ocp um details that we're going to be getting

[1:34:52] Trustee Gedye: into and the union steamship company bought a huge tract of land a hundred years ago and part of

[1:35:00] Trustee Gedye: of their build-out was a hotel general store at about 200 cottages and the general store is coming

[1:35:07] Trustee Gedye: up for its 100th year anniversary this coming summer so there is going to be something to

[1:35:12] Trustee Gedye: celebrate uh

[1:35:18] Voice 17: good morning everyone sorry for being late um as most of you might know i was gone for

[1:35:24] Voice 17: the majority of the winter and my ability to navigate bc ferry's schedule is poor um and i

[1:35:31] Voice 17: i went to the wrong ferry this morning um but uh pender island really was for for me and and i know

[1:35:39] Voice 17: the communication that i received was fairly quiet up until about the last three weeks um and it

[1:35:45] Voice 17: seems like in the last three weeks things have started to get a little more ruckus as everyone

[1:35:50] Voice 17: has started to thaw out um while while i was away i was living in the desert and it was interesting

[1:35:57] Voice 17: to see the similarities between living in a community that had no water, that was slated

[1:36:06] Voice 17: for massive overdevelopment, and was having a housing crisis, and to see how another country

[1:36:17] Voice 17: and culture is dealing with, or not dealing with, the issues that are facing them, and

[1:36:24] Voice 17: And as a couple of the things that have started to pop up on Pender

[1:36:28] Voice 17: or have been nagging at Pender for the last even 10 years,

[1:36:35] Voice 17: it encouraged me more to think farther into the future

[1:36:40] Voice 17: about the decisions that we're going to make for our island.

[1:36:43] Voice 17: And I would encourage everybody else to think the same way

[1:36:47] Voice 17: because if you're forced to react after the fact,

[1:36:53] Voice 17: your options are fairly poor for what uh what you you can come up with so that's basically

[1:37:02] Voice 17: anybody wants to hear the stories we can have a drink later and go over it okay thank you

[1:37:10] Voice 7: trustees all very informative lots of things going on throughout the trust area so we're

[1:37:14] Voice 7: about to

[1:37:15] Voice 8: go for our lunch break here before

[2:29:31] Voice 8: back from lunch let

[2:29:33] Voice 7: us get going we've had a good uh kick start on the morning i want to i thank you

[2:29:38] Voice 7: i appreciate you all starting council a little bit earlier in order to give us a bit more time

[2:29:44] Voice 7: and space and i think that was well spent this morning so we're now on page 42 of our agenda

[2:29:52] Voice 7: uh executive services and some consent agenda items um here and then some discussion items to

[2:30:00] Voice 7: follow. So regarding the consent agenda items, the chief administrative officer's report is the

[2:30:09] Voice 7: first one. Your CAO, we'll just see if council has any questions for you, right? Okay. So 4.11,

[2:30:17] Voice 7: 4.12, the work program, and 4.13, the governance committee work program. You're all content to

[2:30:25] Voice 7: receive questions if there are any. So council, do you have any questions with respect to any of

[2:30:29] Voice 7: these items otherwise we'll receive them um uh and approve them as presented and so trustee evans

[2:30:37] Voice 7: which one do you wish to speak to uh

[2:30:40] Voice 5: 4.1.2 please okay

[2:30:42] Voice 7: uh

[2:30:43] Voice 5: page 43 number three and number four

[2:30:46] Voice 5: okay

[2:30:47] Voice 7: let me uh see if there's other items 43 and 44 um anybody else other items in the consent

[2:30:54] Voice 7: agenda that you want to pull for questions?

[2:30:58] Voice 21: I just want to speak. 4.1.3, please.

[2:31:03] Voice 7: Okay. Does that cover it?

[2:31:10] Voice 7: Okay. So then I'm going to approve

[2:31:14] Voice 7: and receive the Chief Administrator's Officers Report

[2:31:18] Voice 7: and I'm going to go to item 4.1.2, Executive Committee

[2:31:22] Voice 7: Work Program. Over to Trustee Evans for items 43 and 44.

[2:31:26] Voice 7: Thank you. I just

[2:31:29] Voice 5: had a question on page 43, item number 3 and number, well, it's a 3 as well.

[2:31:36] Voice 5: Provincial funding strategy and request for provincial review.

[2:31:39] Voice 5: The provincial funding strategy, this was a year ago that we asked that this be revisiting the provincial fund granting.

[2:31:48] Voice 5: I was just wondering what the progress has been on that.

[2:31:51] Voice 5: because I think that that's really critical to the work that we're doing and getting more

[2:31:57] Voice 5: provincial funding will only help us. Can you just let us know where those two items are at?

[2:32:06] Voice 4: Thank you, CAO.

[2:32:08] Voice 4: Good afternoon, Trust Council. Great to be with you. My 33rd Trust Council

[2:32:15] Voice 4: meeting. Thank you for that great question. And you'll forgive me for saying the same thing over

[2:32:22] Voice 4: and over again uh items three and three are are linked every time every year i've been at

[2:32:34] Voice 4: trust council there's been a resolution to seek funding from the province and in the first couple

[2:32:41] Voice 4: of years um there was an outreach to the province and say okay what do you know on what basis and

[2:32:46] Voice 4: what do you need the next version of that conversation i'm being very quick here

[2:32:51] Voice 4: was during COVID.

[2:32:54] Voice 4: And the answer was there isn't available funding

[2:32:56] Voice 4: given where we're at.

[2:32:59] Voice 4: Trust councils come in and ask for consideration

[2:33:04] Voice 4: of requests for provincial funding again

[2:33:06] Voice 4: and concurrently has written to the province

[2:33:09] Voice 4: asking for a review of its governance structure,

[2:33:12] Voice 4: including funding.

[2:33:15] Voice 4: So those things can't be separated.

[2:33:18] Voice 4: They have to be done together.

[2:33:20] Voice 4: And then this trust council said,

[2:33:22] Voice 4: said, take that request and refine it, governance committee, and then come back, we'll discuss it,

[2:33:28] Voice 4: and then we'll action it in some way. But you have to action. There's what you'd like,

[2:33:36] Voice 4: and there's the strategy to achieve it. And the strategy to achieve it is going to be a

[2:33:42] Voice 4: multi-layered effort with some strong political guidance, as well as some staff-to-staff

[2:33:49] Voice 4: workings so I think to realize this long-standing item here you need to

[2:33:56] Voice 4: address comprehensively your request to the province report back to the minister

[2:34:02] Voice 4: on what progress you've made where you think that there's areas either for a

[2:34:10] Voice 4: legislative review a structural review or whatever it might be and how that's

[2:34:14] Voice 4: associated with an increase in funding that's appropriate and that should go as

[2:34:21] Voice 4: that should be it would be incoherent to the province for us to ask for funding and then

[2:34:27] Voice 4: have a concurrent request going out at the same time so that's where it's at until you have all

[2:34:34] Voice 4: of that by any which means available to you i don't think you'll you'll you'll have a coordinated

[2:34:41] Voice 4: request so that's where it stands right now and sorry for the three three though it's appropriate

[2:34:50] Voice 4: in a way because one's a function of the other

[2:34:52] Voice 7: okay is

[2:34:53] Voice 4: there another question anything

[2:34:55] Voice 7: else on

[2:34:55] Voice 7: that particular item uh uh trustee morrison

[2:35:00] Voice 22: thank you um ceo hotzpeller for that um i actually have

[2:35:06] Voice 22: that on my list as well the three three issue um and just wanted a clarification and perhaps did

[2:35:12] Voice 22: we pull three point um sorry i was talking to our lovely new policy person in the hall did we pull

[2:35:17] Voice 22: hold the three point the next item as well or no three

[2:35:21] Voice 7: points yes that has been told and we'll come

[2:35:22] Voice 7: to that when we're finished with this one so

[2:35:24] Voice 22: i will um dive deeper into it there but i completely

[2:35:27] Voice 22: agree with um ceo hassanpeller that part of the challenge that we're facing there is actually our

[2:35:33] Voice 22: collective think on what's the strategy and what are the visions and options and that's um just for

[2:35:39] Voice 22: clarity that's what i'm thinking about between now and june i don't need us to come to a decision

[2:35:44] Voice 22: for an RFD, I want us to brief and think and synthesize some of the thinking that we already

[2:35:49] Voice 22: have, and then sit it on the table, think it through, what's the next thing that we can think

[2:35:54] Voice 22: forward, so we get somewhere, because I agree. Yeah, thank you.

[2:35:58] Voice 7: Okay, thank you. Any other

[2:36:01] Voice 7: questions on 4.1.2? Then let's go to 4.1.3, Trustee Boland online.

[2:36:10] Voice 21: Hi, thank you. By the way,

[2:36:16] Voice 21: I can hear Dag and Janine

[2:36:18] Voice 21: perfectly and

[2:36:19] Voice 21: I think there's something wrong in your room

[2:36:22] Voice 21: if you can't hear us

[2:36:23] Voice 21: but okay

[2:36:25] Voice 21: I am very keen to have an update from the

[2:36:28] Voice 21: Governance Committee on the status

[2:36:30] Voice 21: of the preparation

[2:36:31] Voice 21: of the letter to the

[2:36:34] Voice 21: province. I believe it was agreed

[2:36:36] Voice 21: at last Trust Council

[2:36:37] Voice 21: that the Governance Committee

[2:36:40] Voice 21: would prepare a draft

[2:36:41] Voice 21: on that topic only

[2:36:43] Voice 21: only, and that it would be provided to us to review and approve.

[2:36:50] Voice 21: So I'd appreciate an update on that, please.

[2:36:56] Voice 7: I'm wondering if we can go to the chair of the governor's committee on that, or who knows?

[2:37:02] Voice 7: Oh, okay.

[2:37:03] Voice 7: Well, you can take turns.

[2:37:08] Voice 4: Go ahead, CEO.

[2:37:10] Voice 4: Thank you.

[2:37:11] Voice 4: To my recollection, here's where we are with that request.

[2:37:14] Voice 4: trust council got fairly comprehensive reporting that provided the status of that letter the letter

[2:37:21] Voice 4: that was written um endorsed and sent to the province last term and then the question on the

[2:37:27] Voice 4: table was do we believe we collectively believe in and ask do we believe what are the things inside

[2:37:33] Voice 4: this letter that we collectively believe in you didn't have necessarily agreement you didn't have

[2:37:39] Voice 4: disagreement on that but you had discussion you sent it to governance committee and said

[2:37:45] Voice 4: and i was you know just hopping down a little bit at the front while you were doing that because

[2:37:51] Voice 4: that was a moment to refine it if you wanted to and to send some and begin some engagement with

[2:37:57] Voice 4: the province but it's gone to the governance committee and they're quite rightly in my opinion

[2:38:02] Voice 4: asking the same question and that is what does this trust council want do they need to refine

[2:38:06] Voice 4: find the ask, add to it or subtract to it before it gets endorsed by all of you and goes forward.

[2:38:13] Voice 4: As a critical component of that is the thing that has not been discussed widely at the Trust

[2:38:18] Voice 4: Council, and that's the recommendations out of the governance review itself. So that became the

[2:38:23] Voice 4: mind of the governance committee to a certain degree, meaning, do we agree with all these

[2:38:28] Voice 4: things? Because certainly the minister, you're aware that you have a governance review and that

[2:38:33] Voice 4: you're walking your way through it so how do we address that well governance committee doesn't

[2:38:38] Voice 4: know what you all think about the review because you haven't had that conversation

[2:38:44] Voice 4: respectfully you can approach this two different ways you can quickly refine this letter

[2:38:49] Voice 4: and agree on something and get Sherlock come to write a letter of request to the province

[2:38:53] Voice 4: generally on what you sent out before or you can do the work that's being considered and that is

[2:38:58] Voice 4: in front of you right now that is to send it to governance committee and for them to reflect

[2:39:03] Voice 4: on how to do this the best way possible on your behalf as i understand it to do that

[2:39:10] Voice 4: you would need to have a conversation about the governance review and discuss um what your

[2:39:20] Voice 4: priorities would be and then that letter would go forward to my understanding that's somewhat

[2:39:25] Voice 4: scheduled for june so

[2:39:29] Voice 21: i'm very frustrated by this before the december trust council meeting i put

[2:39:36] Voice 21: put forward an RFD that would have asked for a special meeting to have happened

[2:39:42] Voice 21: so that Trust Council could actually respond to that request

[2:39:47] Voice 21: to digest and consider the governance review report.

[2:39:54] Voice 21: And that was not allowed onto the agenda for the meeting in December.

[2:40:01] Voice 21: And I'm not entirely sure that that was correct.

[2:40:05] Voice 21: but anyway that happened and here we are three months later and we're still talking about

[2:40:10] Voice 21: how we're going to do it and I just find the fact that there is no direction in terms of okay let's

[2:40:20] Voice 21: have a meeting and this is the topic of the meeting and here is the timeline we just talk

[2:40:26] Voice 21: and talk and talk and talk about what happened where the motion sent it you know backwards and

[2:40:32] Voice 21: forwards between different committees without actually the rubber meeting the road and coming

[2:40:36] Voice 21: to a conclusion. So I'll leave it at that, but I am really frustrated with the way that this is

[2:40:43] Voice 21: going round and round and round, circling the plug hole and getting tangled up with the governance

[2:40:49] Voice 21: review as well. I'm

[2:40:58] Voice 13: not

[2:41:00] Voice 7: sure what to say. We're on a road, we're on a journey, and we're attempting

[2:41:04] Voice 7: to fulfill this request because we want,

[2:41:09] Voice 7: you know, my own personal point of view

[2:41:11] Voice 7: is we need to be successful.

[2:41:14] Voice 7: We need to go to the province with an ask

[2:41:16] Voice 7: and be successful with that ask.

[2:41:18] Voice 7: And I think there's a lot of blanks

[2:41:21] Voice 7: that need to be filled in before we get there.

[2:41:23] Voice 21: Well, you know, we will never fail or be unsuccessful

[2:41:27] Voice 21: as long as we do nothing.

[2:41:29] Voice 21: And that's what we're doing at the moment

[2:41:30] Voice 21: as far as I'm concerned.

[2:41:32] Voice 7: Well, I don't

[2:41:33] Voice 7: think we're doing nothing.

[2:41:35] Voice 21: Well,

[2:41:36] Voice 7: I hold

[2:41:37] Voice 21: my council. Thank you.

[2:41:39] Voice 21: I

[2:41:39] Trustee Gedye: can interject. As the chair of the Governance Committee, we are not doing anything.

[2:41:45] Trustee Gedye: That's double negative. So we're doing tons.

[2:41:48] Trustee Gedye: And it may be frustrating, but it's, you know, maybe that old adage in terms of the camel is the racehorse that's been designed by a committee.

[2:41:58] Trustee Gedye: So we get sidetracked and we get digging deep into certain issues.

[2:42:02] Trustee Gedye: And we've spent a great deal of time on our work project going through the Section 3 mandate and having to revisit that in terms of how it got reported out.

[2:42:12] Trustee Gedye: And then we get sidetracked in terms of some other side issues, whether or not there's an ex officio member who can vote and whether or not we can change a delegation to the Finance Committee.

[2:42:25] Trustee Gedye: committee and whether or not we should be having, you know, what the rules are. And we end up with

[2:42:32] Trustee Gedye: a legal opinion with respect to the conduct of meetings. And we have to put that over because

[2:42:39] Trustee Gedye: the lawyer is not available because she's doing discoveries on another action for us. And so we

[2:42:45] Trustee Gedye: end up with a long closed meeting. You know, I've got a report coming later, I believe, with respect

[2:42:52] Trustee Gedye: to all of the work that the Governance Committee is being doing.

[2:42:55] Trustee Gedye: So it is frustrating in terms of having to deal with multiple substantive issues

[2:43:04] Trustee Gedye: through a committee process when there's all sorts of different ideas

[2:43:08] Trustee Gedye: and angles and people coming.

[2:43:11] Trustee Gedye: But I don't think that it's reasonable or fair to say that you might do it differently

[2:43:19] Trustee Gedye: or that you would wish that it would happen differently.

[2:43:22] Trustee Gedye: I think that everybody on that committee is dancing just as fast as they possibly can, and we're getting a fair amount of work done, and I think the committee is actually working extremely well, given all of the differing opinions that are on that committee, and we're getting an enormous amount of help from staff and working within all of the constraints of the organization.

[2:43:43] Trustee Gedye: So it's not something that's magically going to happen. And it's something that is complex. And we've taken on going through the governance review and however many pages that was and however many recommendations and figuring out what it is of all of those that we're prepared to work on in what order.

[2:44:05] Trustee Gedye: and we're working through them

[2:44:08] Trustee Gedye: systematically and getting it

[2:44:09] Trustee Gedye: and

[2:44:11] Trustee Gedye: you know there's more that's being added

[2:44:13] Trustee Gedye: at every meeting so

[2:44:15] Trustee Gedye: we're prioritizing as best we can

[2:44:17] Trustee Gedye: and in the three hours that we work on

[2:44:20] Trustee Gedye: once a month

[2:44:21] Trustee Gedye: which is a lot

[2:44:22] Trustee Gedye: we're getting through it so

[2:44:25] Trustee Gedye: it may be frustrating

[2:44:28] Voice 21: Can I just say

[2:44:29] Voice 21: I'm not even talking about the

[2:44:31] Voice 21: governance committee to be honest

[2:44:32] Voice 21: I'm talking about the fact that the Governance Committee made a request in November

[2:44:37] Voice 21: that the Trust Council as a whole

[2:44:42] Voice 21: would re-digest and

[2:44:45] Voice 21: reflect on the governance report and that

[2:44:49] Voice 21: both Chair Luckham and CAO Hudsonfeller

[2:44:54] Voice 21: both said that it was

[2:44:57] Voice 21: the point was made that it was impossible to go forward

[2:45:02] Voice 21: without Trust Council reflecting on the governance review report

[2:45:07] Voice 21: and a staff report being prepared.

[2:45:11] Voice 21: Now, no effort has been made to pull Trust Council together

[2:45:15] Voice 21: or put that on an agenda of any kind.

[2:45:18] Voice 7: If I interject here, Mayreed, this is planned for June

[2:45:22] Voice 7: and the CAO just told us that.

[2:45:25] Voice 7: It is in the works.

[2:45:27] Voice 7: There is things happening.

[2:45:29] Voice 7: Okay. All right.

[2:45:31] Voice 7: and that's come essentially as a recommendation from governance committee i think ceo the

[2:45:39] Voice 4: alternative to this would be when you receive that last letter you just say send it yeah so as an

[2:45:48] Voice 4: alternative you wanted to refine it and have it bear the mark of this trust council so then you

[2:45:53] Voice 4: enter into some process by which we're in right now right um and um it will be uh ready as soon

[2:46:01] Voice 4: as it's ready right so

[2:46:03] Voice 7: june is the time to discuss the governor's report long overdue uh judy getty

[2:46:10] Voice 7: and then i've got two other speakers and we can move on we've got a guest coming in at two o'clock

[2:46:15] Voice 7: there

[2:46:16] Trustee Gedye: was a briefing attached to the uh january 15th agenda of the governance committee

[2:46:20] Trustee Gedye: talking about uh the key questions that we needed to ask of council once we made the presentation

[2:46:26] Trustee Gedye: presentation and outlining the work that had to be done before that. So I recommend that you read

[2:46:33] Trustee Gedye: that, and that's what we're trying to follow to get ourselves ready for June.

[2:46:37] Voice 21: Okay, thank you.

[2:46:38] Voice 21: Thank you very much.

[2:46:40] Voice 7: Okay, so on the 4.1.3, I'm not sure who was first, but Toby, Elliot,

[2:46:47] Voice 7: I thought was brought to my attention, and then Deb Morrison.

[2:46:51] Voice 16: Thank you. So this is just a thought

[2:46:53] Voice 16: as we approach June. Could we go back to the last slide? Sorry, Alex.

[2:46:58] Voice 16: second look at it so when we're thinking about strategy to approach the province would it not

[2:47:04] Voice 16: be a good idea to have an advisor maybe not at the provincial level but somebody who's familiar

[2:47:11] Voice 16: with the ministry and some first nations advisors on an advisory body to put together this

[2:47:21] Voice 16: strategic approach i don't know if that's possible but as a future consideration

[2:47:27] Voice 16: Is it going to be useful that we all just come up with some great ideas, go to the province and they say, no, that's not feasible? Do we need some outside opinions and advice about what is logistically, legislatively possible or not as a future project to advise that process? So we're not wasting our time.

[2:47:49] Voice 4: Yes. And you're talking about the implementation of a strategy. So first it's the what and then how. And so I think that a trust council will provide the what that it sees fit. The province will also be providing that as well. The policy statement is delivering us lots of information from nations and how they want to engage with the Islands Trust or not.

[2:48:12] Voice 4: so now then we're talking about how do you achieve that and i think you are going to need some

[2:48:18] Voice 4: outside advice uh with um provincial connections to um land some fundamental change if that's

[2:48:27] Voice 4: what's apparent so that that's a regular strategy when a body is approaching um something like the

[2:48:33] Voice 4: province so that would be part of a multi-layered strategy i

[2:48:52] Voice 22: think um i do just want to stress we

[2:48:54] Voice 22: We had multiple conversations in the last number of years around the difference between what is in the governance report and what was being requested in terms of provincial structural review and funding allocation, things like that.

[2:49:10] Voice 22: So those, and I really want to say this because I don't want to overburden our governance committee.

[2:49:15] Voice 22: They have a very specific scope that is tied to the governance report, and they need to maintain that to do the work that they're doing, and that's appropriate.

[2:49:22] Voice 22: I think what we're talking about here and we can we can dive in more deeply hopefully with some sort of thought partnership in the next few months is like what might be the way that we could actually have a process internally to even address letters such as the one to the province because if we continue to ask the same thing over and over again it weakens our position with the province and we need to think more deeply about how we're engaging in that process so I will make sure that that thinking is brought forward.

[2:49:52] Voice 22: in June, too. Thank

[2:49:53] Voice 7: you. Thank you, Deb. Tim Peterson.

[2:49:57] Voice 26: Thank you, Chair. Just to something from Chair Getty earlier,

[2:50:01] Voice 26: I think if there's more that you want to share with Trust Council about Governance Committee,

[2:50:05] Voice 26: this is the time, am I correct?

[2:50:08] Voice 7: Thank you, Tim. Indeed.

[2:50:10] Voice 7: There isn't a further report from the Governance Committee. This is it.

[2:50:13] Voice 7: Indeed, if there's anything further you want to share with Council,

[2:50:18] Voice 7: now would be the time. All right.

[2:50:23] Trustee Gedye: Great. So we've involved ourselves in the CAO hiring committee.

[2:50:27] Trustee Gedye: We've had at least one in-camera meeting with council to get us up to speed on an opinion that we received.

[2:50:34] Trustee Gedye: And I believe there may be time for a closed meeting report on that.

[2:50:40] Trustee Gedye: We are trying to sort out a special meeting with the governance committee in addition to our regular meetings

[2:50:47] Trustee Gedye: to decide whether or not to bring the consultants back

[2:50:52] Trustee Gedye: and have them spend time with the committee

[2:50:55] Trustee Gedye: as the whole of the trust committee.

[2:50:57] Trustee Gedye: And there's that whole business about the communication

[2:51:01] Trustee Gedye: with the province that's been tabled with respect to ideas

[2:51:04] Trustee Gedye: about getting staff's reply, getting the trust council reply,

[2:51:09] Trustee Gedye: whether or not there should be a subgroup

[2:51:11] Trustee Gedye: within the governance committee,

[2:51:13] Trustee Gedye: committee, whether or not we want the what is we're going to be presenting to the Trust Council

[2:51:19] Trustee Gedye: and the timeline for the material that we get to you and how much there is going to be included in

[2:51:25] Trustee Gedye: that. We've been working indirectly with the corporate planning group. We've also had discussions

[2:51:32] Trustee Gedye: about meeting process and the secretariat has been the idea of the secretariat that came out

[2:51:39] Trustee Gedye: of the governance review has been moved up to important into both important and urgent but we're

[2:51:44] Trustee Gedye: still trying to sort out what uh what it is we're talking about there compensation uh came up and

[2:51:51] Trustee Gedye: there's work that's been done with the finance committee and we've asked for that and we've asked

[2:51:55] Trustee Gedye: for um a future um once the budget is finished and and julia has more time we want to have a meeting

[2:52:01] Trustee Gedye: with her to try and talk about what next steps we might be able to do with that and we've finished

[2:52:07] Trustee Gedye: off the mandate clarification we've gotten a little bit of a deep dive into some side issues

[2:52:13] Trustee Gedye: in terms of ex officio members and whether or not they can vote and provide motions and

[2:52:21] Trustee Gedye: we've got to do some research in terms of the powers of delegation that's also come up as a

[2:52:26] Trustee Gedye: little extra so a

[2:52:27] Voice 7: few things thank you for that great work and want to recognize all the members

[2:52:33] Voice 7: that are on the governance committee if you raise your hand just so we know who you are

[2:52:37] Voice 7: team players thank you everybody okay um with that said then if there's nothing else on 4.13

[2:52:48] Voice 7: um then we i'm going to say that we should where are we now we approve items 4.1 to 1.3

[2:52:56] Voice 7: and 1.1 as presented and so let's go to discussion now and decision items the first one here quite

[2:53:05] Voice 7: quite exciting. 4.2.1, Committee of the Whole, Meeting Procedures

[2:53:09] Voice 7: By-law Amendments, on page 47 of your

[2:53:12] Voice 7: agenda. And CAO, are you going to kick us off on this one, or is

[2:53:16] Voice 7: it David Marler here? David Marler, over to you.

[2:53:20] Voice 19: Hey, thank you.

[2:53:22] Voice 19: Yeah, so this is a request of Trust Council

[2:53:25] Voice 19: to update the Meeting Procedure By-law

[2:53:29] Voice 19: to add Committee of the Whole. So the request for decision provides some

[2:53:33] Voice 19: of the background as to how that was done and the thinking behind it

[2:53:38] Voice 19: and the copy of the amending

[2:53:40] Voice 19: bylaw is on page 50. the main thing is that the the amending bylaw will amend the existing trust

[2:53:50] Voice 19: council meeting procedure by law by having a definition of committee of the whole and then

[2:53:56] Voice 19: adding a new section part 10 alpha 10a for committee of the whole and that section lays

[2:54:03] Voice 19: out a few things. It indicates that it is, like Committee of the Whole, is the membership

[2:54:07] Voice 19: of Trust Council and the purpose for the Committee of the Whole is in 10 and 10 .

[2:54:15] Voice 19: Generally 10 provides some examples of the kinds of things that Council might want to

[2:54:22] Voice 19: go into Committee of the Whole, but Council is not limited to that, so there's maybe other

[2:54:27] Voice 19: reasons that you can think of and that's totally okay um it also just clarifies that by default

[2:54:35] Voice 19: the chair committee of the whole will be the chair of trust council but uh again this is supposed to

[2:54:40] Voice 19: be a more of an informal structure so the council could uh by general consent once in committee of

[2:54:46] Voice 19: the whole uh have somebody else searcher uh 10 10 a6 i'm on page 50 at the bottom right now

[2:54:56] Voice 19: So some councils have very strict requirements about when committee of the halls are established

[2:55:03] Voice 19: and the process for going in.

[2:55:05] Voice 19: I think for purposes of trust council, it's best to be flexible.

[2:55:10] Voice 19: So 10 just says that trust council can go into committee of the hall at any time during

[2:55:14] Voice 19: its meeting by a resolution to resolve itself as committee of the hall.

[2:55:19] Voice 19: So this will allow council two ways to go into Committee of the Whole.

[2:55:25] Voice 19: The first is that it could just be scheduled into the meeting as a Committee of the Whole.

[2:55:30] Voice 19: So when executive is developing the council agenda, they may say, let's do a Committee of the Whole at this time for this reason.

[2:55:39] Voice 19: But while you're in council, you could be having a discussion that you realize requires a little bit more formal discussion.

[2:55:46] Voice 19: discussion, and you may just then say, let's just resolve ourselves into committee the whole,

[2:55:52] Voice 19: and then you can just do a little bit more of an informal structure. Keep in mind that trust

[2:55:57] Voice 19: council bylaw isn't as strict as some committee bylaws that some councils in the province.

[2:56:03] Voice 19: Quite a few councils limit debate to speaking once. Trust council doesn't do that. So

[2:56:10] Voice 19: they use committee the whole to allow people to have multiple discussion items and, you know,

[2:56:16] Voice 19: speak more than once to a particular item.

[2:56:21] Voice 19: And then at 10.7, so I'm on page 51,

[2:56:26] Voice 19: this section simply says that you're still bound by the meeting procedure bylaw,

[2:56:33] Voice 19: but it will allow you to relax any rules in that bylaw around discussion.

[2:56:39] Voice 19: So that's the more formal discussion.

[2:56:42] Voice 19: So you can't ignore the rules of open meeting,

[2:56:46] Voice 19: which is legislation anyway and there's some of the more general procedures like providing notice

[2:56:53] Voice 19: of the meetings and things like that but the actual debate and how you debate and you know

[2:57:00] Voice 19: whether or not you go through the chair that's entirely up to the committee as a whole if you

[2:57:04] Voice 19: want to relax that for whatever purpose and then 10a8 it says that you're not making any decisions

[2:57:12] Voice 19: decisions other than maybe a recommendation to council. But otherwise, it's more just to

[2:57:18] Voice 19: provide you the option to discuss things, and then you can refer it to council. And then at council,

[2:57:25] Voice 19: either you have a more formal debate, or you just go through the motions to pass whatever

[2:57:31] Voice 19: resolution you need to. And then the final one is just how you come out of committee of the whole,

[2:57:35] Voice 19: and it would just be by a general consent that you return to trust council.

[2:57:40] Voice 19: So that's the amendment for Committee of the Whole, and I'll pass it back to the Chair for discussions.

[2:57:48] Voice 19: The resolutions are on page 47.

[2:57:51] Voice 19: You don't need any public consultation, so you can give three readings today,

[2:57:57] Voice 19: and then by resolution without meeting, you can adopt it after 24 hours after the close of this meeting.

[2:58:06] Voice 4: I'll see you.

[2:58:08] Voice 4: Just following my colleague's comments, so now you have a tool.

[2:58:13] Voice 4: His rendering of that is, you know, a good walk through this tool.

[2:58:18] Voice 4: You have not discussed how you want to use the tool.

[2:58:20] Voice 4: That's a different conversation, just in case you're wanting to have both conversations at the same time.

[2:58:26] Voice 4: That option is open to you.

[2:58:27] Voice 4: One of the ways to achieve that might be when the executive committee sees a significant topic that needs some back-and-forth conversation that they schedule a trust council meeting to have committee of the whole on day one and legislative decisions on day two.

[2:58:48] Voice 4: Those are all customs and culture developments that you're going to find as you use this tool over time because it can be used in different ways.

[2:58:59] Voice 4: so i just want to make that point before you go into the discussion of this that you have this

[2:59:04] Voice 4: but there's lots of different ways to to paint this painting back to you mr chair okay thank you

[2:59:11] Voice 7: cao so um and thank you to david for the explanation the crafting of this um uh indeed

[2:59:18] Voice 7: so if there are any questions with respect to uh this proposal um we could move into the motions

[2:59:25] Voice 7: if we're satisfied with it um but uh let's see where the conversation goes so david graham i see

[2:59:30] Voice 7: a year to end up.

[2:59:31] Voice 6: Thank you. So I did participate in

[2:59:34] Voice 6: a community of the whole that was organized by the Comox Valley Regional District

[2:59:37] Voice 6: and one of the topics was housing. And for that topic, they

[2:59:42] Voice 6: invited various community groups, including the municipality, the town

[2:59:46] Voice 6: and the village that makes up the area that's not part of the regional

[2:59:50] Voice 6: district, but part of the Comox Valley. Would this, the way you've

[2:59:54] Voice 6: structured this draft bylaw, would this allow us to

[2:59:57] Voice 6: choose to have

[3:00:00] Voice 6: a Committee of the Whole that would have other people joining us if the topic warranted that

[3:00:04] Voice 6: extra information to be brought as part of a discussion?

[3:00:10] Voice 19: Yeah, the quick answer is yes. You can invite whoever you want to have a discussion with you,

[3:00:17] Voice 19: and it can be a fairly informal discussion.

[3:00:22] Voice 7: Mary Boland?

[3:00:26] Voice 21: um thanks i noticed that in some of the uh let's say protocols or whatever that i read elsewhere

[3:00:36] Voice 21: they actually recommend that the chair of the committee of the whole not be the chair of the

[3:00:44] Voice 21: main group and um i think that that's a very good recommendation i think it's important to break

[3:00:50] Voice 21: with the formality of trust council and that the committee of the whole that it's entirely

[3:00:57] Voice 21: different and that it is specifically chaired by somebody who is not chair of trust council

[3:01:03] Voice 21: that's an opinion and i don't know what anybody else would think but that would be a change to

[3:01:10] Voice 21: what you've proposed i think it's duncan uh that i read in particular say that that when they

[3:01:17] Voice 21: dissolve and go into the committee the whole or when they organize one it's a chair from within

[3:01:22] Voice 21: the group that's different thanks okay

[3:01:30] Voice 7: thank you was it kate louise is next or yeah and then i see

[3:01:35] Voice 7: sue allen fast oh and so on forthright um you know i just say if you're in favor of this that's a good

[3:01:42] Voice 7: thing and we could move to voting for it um if there's any opposition to it that would be also

[3:01:47] Voice 7: so good to know um

[3:01:50] Trustee Stamford: this um community of the whole or cow as we call it at the regional district

[3:01:57] Trustee Stamford: uh i think it's a fairly standard um form of discussion and it's usually a for it's still

[3:02:06] Trustee Stamford: quite formal but um for the regional district is a presentation by a particular expert and then we

[3:02:14] Trustee Stamford: discuss out there's often a staff report associated but their standard we're doing them like twice a

[3:02:20] Trustee Stamford: month um and it really does get the discussion out first and i think the difference is there's

[3:02:26] Trustee Stamford: no formal motions we don't have to have a motion on the floor and then discuss for and against so

[3:02:32] Trustee Stamford: those are kind of some of the kind of the advantages that i've found with this um so

[3:02:37] Trustee Stamford: So I'm in support of this.

[3:02:44] Voice 7: OK.

[3:02:44] Voice 7: Thank you.

[3:02:45] Voice 7: I just want to note, chatting here with David Mahler,

[3:02:48] Voice 7: that Mireille Boland, your suggestion

[3:02:54] Voice 7: could be implemented within the existing wording

[3:02:58] Voice 7: of the current bylaws.

[3:03:00] Voice 7: So we can do that.

[3:03:01] Voice 7: So Sue Ellen Fast, and then Sam Borthwick,

[3:03:04] Voice 7: and somebody on this side of the room?

[3:03:07] Voice 7: Judy Getty, and Christina Evans.

[3:03:09] Voice 7: thank

[3:03:10] Trustee Fast: you uh thank you chair um i'd just like to say uh committee the whole is standard practice

[3:03:18] Trustee Fast: in bowen island municipality as well as some other meetings that i go to and uh it's a very

[3:03:25] Trustee Fast: useful thing because you get more uh more ideas more discussion more uh conversation um and

[3:03:34] Trustee Fast: And sometimes you can invite other voices from the community, for example, chair of some big committee or somebody who was involved in a project in earlier times, whatever, whoever you want to invite.

[3:03:48] Trustee Fast: I think that's really useful and I'm prepared to make the motion.

[3:03:50] Trustee Fast: I'd like to make the first motion.

[3:03:52] Trustee Fast: so the motion is uh that i'm making that trust council give bylaw 196 cited as islands trust

[3:03:59] Trustee Fast: council meeting procedures bylaw 2020 2004 amendment bylaw number one 2024 first reading

[3:04:19] Voice 21: i'll second that i'm

[3:04:27] Voice 7: sorry i didn't have my mic on uh susan yates has seconded the motion so i'm

[3:04:32] Voice 7: going to call the vote now all those in favor hands down online any opposed hands down online

[3:04:41] Voice 7: unless you're close everybody's in favor so that's unanimous thank you does somebody want to proceed

[3:04:46] Voice 7: to the second motion sam borthwick i

[3:04:51] Voice 25: move that trust council give bylaw 196 cited as islands

[3:04:55] Voice 25: trust council meeting procedures bylaw 2004 amendment bylaw number one 2024 be given second

[3:05:03] Voice 25: reading thank

[3:05:04] Voice 7: you to have a seconder uh trustee lisa gabriel seconded any discussion all those

[3:05:11] Voice 7: those in favor, please raise your hand and lower your hands. Anybody opposed? None opposed?

[3:05:24] Voice 7: That carries. Do I have a third reading? Somebody? Sure. I

[3:05:33] Voice 25: move that Trust Council give By-law 196

[3:05:36] Voice 25: cited as Islands Trust Council Meeting Procedures By-law 2004, Amendment By-law number 1, 2024,

[3:05:43] Voice 25: be given third reading. Second.

[3:05:45] Voice 7: Moved seconded by Deb Morrison. Thank you, Deb. Any discussion?

[3:05:49] Voice 7: I just

[3:05:53] Voice 5: have one quick question based on the information that after 24 hours this can be

[3:05:58] Voice 5: given a resolution without meeting.

[3:06:00] Voice 5: Is this something that we could actually make a resolution on at tomorrow's afternoon meeting

[3:06:05] Voice 5: rather than doing an RWM or does it have to be an RWM?

[3:06:08] Voice 19: It has to be 24 hours after the close of the meeting.

[3:06:14] Voice 19: The meeting closes on Thursday noon.

[3:06:21] Voice 19: We'll try. Thank you.

[3:06:25] Voice 7: Okay. All those in favor? Hands down?

[3:06:34] Voice 7: Any opposed? None opposed? Unanimous?

[3:06:38] Voice 7: That's lovely. Well, yeah.

[3:06:43] Voice 7: We've got to adopt it, yeah. But we've done well. We've changed the dial

[3:06:47] Voice 7: here a bit. So thank you,

[3:06:51] Voice 7: Council, and thank you for everybody that invested in this. The next item,

[3:06:56] Voice 7: unless there's anything further on this one, is 4.22.

[3:06:58] Voice 7: to the records management system bylaw 195 request for decision david marley yeah

[3:07:06] Voice 19: thank you this is

[3:07:07] Voice 19: on page 52 of the agenda this is more of a housekeeping this is a requirement we have a

[3:07:14] Voice 19: records management bylaw which we already do the existing bylaw is based on information and

[3:07:21] Voice 19: guidelines provided by the province many years ago and those guidelines and procedures have

[3:07:28] Voice 19: changed over the years so this is really just an update to trust council's bylaw and rather than

[3:07:35] Voice 19: do it as an amendment there's there's a few things in the format of the existing bylaw that

[3:07:40] Voice 19: didn't really like too much so instead we decided to do it as a new base bylaw and then completely

[3:07:46] Voice 19: repeal the old bylaw. The big change, though, is really in, to take you down onto the page

[3:07:55] Voice 19: 56, is the manual of procedures and policy and section 7. This is the new requirement

[3:08:02] Voice 19: of what the manual must include. So this is a document that after this bylaw has been

[3:08:08] Voice 19: adopted, assuming council adopts it, this manual will be created by staff and management

[3:08:14] Voice 19: to manage the records of the organisation.

[3:08:18] Voice 19: And I just want to point out,

[3:08:19] Voice 19: this is kind of a long journey

[3:08:21] Voice 19: of modernising the records management at the Anstress.

[3:08:25] Voice 19: We currently have a mix of electronic and paper,

[3:08:29] Voice 19: and we are carrying huge storage costs for the paper records.

[3:08:33] Voice 19: So the longer-term goal is to come to council

[3:08:38] Voice 19: with policy and direction

[3:08:41] Voice 19: direction to go to an electronic record management system and get away from having to maintain paper

[3:08:47] Voice 19: records there'll be a cost saving but there's also a cost to doing that so this is like an early step

[3:08:54] Voice 19: we're just looking at our current bylaws and policies getting those up to date and then we

[3:09:00] Voice 19: do plan to come to council at some time probably in advance the next fiscal with some recommendations

[3:09:06] Voice 19: recommendations on what we can be doing and some options for you to look at.

[3:09:10] Voice 19: Anyway, so back to this, the

[3:09:14] Voice 19: readings are on page

[3:09:19] Voice 19: 52 at the top.

[3:09:21] Voice 19: And like the last bylaw, you do not need public consultation.

[3:09:24] Voice 19: So you can give three readings today and then adopt it by resolution without

[3:09:28] Voice 19: meeting 24 hours after closing the meeting.

[3:09:31] Voice 19: Back to the Chair.

[3:09:40] Voice 7: Susan Yates, Christina Abbott.

[3:09:42] Voice 10: Thank you, Chair. Do we have to repeal the old one before we make the motion on this one?

[3:09:47] Voice 19: This by-law actually repeals automatically. So if you look at the very last clause,

[3:09:53] Voice 19: and I'll just take you down there, in the by-law, which is on page 57, you'll see it says repeal.

[3:09:59] Voice 19: And it says, Islands Trust Records Management By-law Number 144,

[3:10:03] Voice 19: 2011 is repealed upon adoption of this by-law. That's pretty standard for by-laws.

[3:10:07] Voice 19: us. Thanks.

[3:10:09] Voice 19: Christina Evans and then

[3:10:10] Voice 19: Tim Peterson.

[3:10:13] Voice 5: Thank you. I have one question

[3:10:15] Voice 5: and one suggestion. On Section

[3:10:17] Voice 5: 2 interpretation of the designated officer,

[3:10:19] Voice 5: does that mean the CAO? Because I looked

[3:10:21] Voice 5: at what the Secretary is

[3:10:23] Voice 5: in Section 11 of the Islands Trust Regulation

[3:10:25] Voice 5: and it says corporate officer

[3:10:27] Voice 5: responsibility. So I'm not sure if they mean

[3:10:29] Voice 5: the CAO there or not.

[3:10:31] Voice 19: So the... May I ask you a check?

[3:10:33] Voice 19: Yes, please. Yeah, the Secretary

[3:10:35] Voice 19: is appointed by Trust Council,

[3:10:37] Voice 19: is the Director of Legislative Services, so that would be my position.

[3:10:44] Voice 7: Okay, thank you. Are there any other questions?

[3:10:48] Voice 7: Christiane Evans, go ahead.

[3:10:49] Voice 5: And then my second half of that was in section

[3:10:52] Voice 5: 6, where it says the designated officer is authorized to create and maintain a

[3:10:56] Voice 5: manual procedure and policy, the manual. Can we

[3:11:01] Voice 5: add in there, can we name the

[3:11:03] Voice 5: manual? Because it's not, so it could be, the way that it's written here

[3:11:08] Voice 5: it could indicate any manual so i'm suggesting that where it says a manual of procedures and

[3:11:13] Voice 5: policy comma the islands trust council records of management system manual then hereafter known as

[3:11:21] Voice 5: the manual is that doable yeah

[3:11:26] Voice 19: if you want to amend the bylaw then i can do it by resolution

[3:11:29] Voice 19: so yeah that's possible so

[3:11:33] Voice 7: we need a motion now to amend the draft bylaw correct yeah okay

[3:11:40] Voice 7: So, unless there's any other speakers, I'm going to go back to Christina to make a motion to amend.

[3:11:46] Voice 7: Okay, thank you.

[3:11:47] Voice 5: I move that the Islands Trust Council By-law No. 195 be amended.

[3:11:56] Voice 7: Draft By-law.

[3:11:57] Voice 5: Draft By-law be amended in Section 6 to add the words, comma, no, no, delete the comma, open quotations,

[3:12:15] Voice 5: comma the in quotations open quotation again islands trust council records management system

[3:12:35] Voice 5: manual close close uh yeah thank you and then comma and then close quotations again after

[3:12:51] Voice 5: um manual of procedures and policy thank

[3:13:03] Voice 7: you is that clear and that's clear to everybody

[3:13:08] Voice 7: Do I have a seconder?

[3:13:10] Voice 7: Sue Ellen Fass, thank you.

[3:13:12] Voice 7: Would you like to speak to your motion?

[3:13:13] Voice 7: No.

[3:13:14] Voice 7: Any other discussion on the motion to amend?

[3:13:18] Voice 21: Can we see the motion?

[3:13:21] Voice 21: Just usually we do see the motion on the screen.

[3:13:24] Voice 7: Screen, we just need to get it.

[3:13:27] Voice 7: It's not on your screen, so let's get that switched over if we can.

[3:13:30] Voice 7: There you go.

[3:13:30] Voice 7: Is that it?

[3:13:33] Voice 7: Can you see it?

[3:13:38] Voice 7: Yes, thanks.

[3:13:40] Voice 7: All right.

[3:13:40] Voice 7: Thank you.

[3:13:42] Voice 7: So is everybody comfortable?

[3:13:44] Voice 7: So it was moved and seconded.

[3:13:48] Voice 7: Thank you so well.

[3:13:49] Voice 7: So I'm going to call the vote on the amendment.

[3:13:51] Voice 7: All those in favor?

[3:13:52] Voice 7: And lower your hands.

[3:13:59] Voice 7: Any opposed?

[3:14:01] Voice 7: None opposed.

[3:14:03] Voice 7: So that carries.

[3:14:04] Voice 7: So that brings us back to now an amended motion that we need for reading.

[3:14:09] Voice 7: Is that correct, David?

[3:14:11] Voice 7: Yeah.

[3:14:12] Voice 22: Point of order.

[3:14:14] Voice 7: Who's got a point of order?

[3:14:16] Voice 7: Susan Morrison.

[3:14:19] Voice 22: Deb Morrison.

[3:14:20] Voice 22: Gosh.

[3:14:21] Voice 22: um just just as a restatement of procedure were to send any motions into the which email can

[3:14:29] Voice 22: we please put that email up on the on the thing because it just makes our meeting move faster i

[3:14:33] Voice 22: agree i know i'm the worst about that but i agree yeah

[3:14:37] Voice 7: i agree completely i don't know that i was

[3:14:39] Voice 7: anticipated but um go ahead david yeah

[3:14:42] Voice 19: no thank you for that uh motion at islandstrust.bc.ca

[3:14:47] Voice 19: So it's not plural, it's just motion at islandstrust.bc.ca.

[3:14:51] Voice 19: We'll put it up in the break.

[3:14:52] Voice 19: Yeah, there it is.

[3:14:53] Voice 19: Thanks.

[3:14:54] Voice 7: Thank you

[3:14:55] Voice 7: for the reminder.

[3:14:55] Voice 7: That's good.

[3:14:57] Voice 7: Okay.

[3:14:58] Voice 7: So we voted on that motion to amend the by-law, and now we have an amended by-law.

[3:15:04] Voice 7: Is there a desire to advance this by-law, and we need three readings?

[3:15:08] Voice 7: Sue Ellen Fast.

[3:15:12] Voice 7: Thank you.

[3:15:13] Trustee Fast: I'd like to move that Trust Council give by-law 196, cited as Islands Trust Council meeting

[3:15:18] Trustee Fast: procedures bylaw.

[3:15:21] Voice 7: We're on bylaw 195. Sorry, I'm

[3:15:24] Trustee Fast: on the wrong page. I withdraw.

[3:15:27] Voice 7: Sam Borthwick is on it. I

[3:15:30] Voice 25: got you, Sue Ellen. I move. Should I add as amended to this? Yeah. Good. I move that Islands Trust Council bylaw 195 as amended, cited as the Islands Trust Council Records Management System bylaw 2024. You read it first time.

[3:15:51] Voice 25: Okay.

[3:15:54] Voice 7: Normally, I think we put it as amended at the end of the thing, but either way, I think it's fairly satisfactory. So is it seconded by Trustee Evans? Thank you very much. Any discussion? All those in favor? Hands down? Any opposed? Let's give Sue Ellen Faust a chance at the second reading.

[3:16:16] Trustee Fast: okay that trust council bylaw 195 cited as islands trust council records management system bylaw 2024

[3:16:23] Trustee Fast: be read a second time as amended second

[3:16:27] Voice 7: debate susan gates thank you any discussion all those

[3:16:31] Voice 7: in favor any opposed none opposed that carries wants to go for a third time susan christina

[3:16:41] Voice 7: Gosh, we're

[3:16:43] Voice 5: all the same. It's fine.

[3:16:45] Voice 7: I didn't have any coffee at lunch.

[3:16:50] Voice 5: We're all going to swap places.

[3:16:51] Voice 5: So I move that the Islands Trust Council bylaw 195 cited as the Islands Trust Council Records Management System bylaw 2024 be read a third time as amended.

[3:17:03] Voice 7: Moved by the seconder.

[3:17:07] Voice 7: Judy Getty, thank you.

[3:17:09] Voice 7: Any discussion?

[3:17:12] Voice 7: All those in favor?

[3:17:15] Voice 7: Hands down. Any opposed? None opposed. That carries two beautiful pieces of work. Thank you very much, counsel. All right. So we are at 1.48. We're expecting our guest in at 2 o'clock to lead us through the goals and priorities session.

[3:17:35] Voice 7: session. So let us maybe pursue a couple last pieces of business, and then we'll break for

[3:17:42] Voice 7: five minutes while the guests get set up, and then we'll go into that session. So we're now

[3:17:49] Voice 7: at local planning services, and we have two consent agenda items there on page 58 and 63,

[3:17:58] Voice 7: 5.11, 5.12. Does anybody wish to speak to either of those two items? Christina Evans?

[3:18:06] Voice 5: Sorry, it seems to be a bit of a...

[3:18:08] Voice 7: I'm

[3:18:09] Voice 5: raising a lot of stuff.

[3:18:10] Voice 5: I just have...

[3:18:11] Voice 7: Which one?

[3:18:12] Voice 5: So the first one,

[3:18:13] Voice 5: Director of Planning Services Report.

[3:18:16] Voice 7: Okay.

[3:18:17] Voice 7: So does anybody else wish to speak to anything else?

[3:18:21] Voice 7: No.

[3:18:21] Voice 7: So then let's receive the item at 5.1.2 as presented.

[3:18:29] Voice 21: I did put my hand up,

[3:18:31] Voice 21: but you're not allowing enough time.

[3:18:33] Voice 21: It just takes a little longer

[3:18:35] Voice 21: to get your hand up and down online okay

[3:18:38] Voice 7: you wish to speak to 5.1.2 then I don't

[3:18:48] Voice 21: wish number that is the director of planning services report is that it

[3:18:52] Voice 7: that's the one we're already going to address okay

[3:18:56] Voice 21: I that's fine then I'm okay

[3:18:58] Voice 21: Okay. Thanks.

[3:18:58] Voice 7: All right. Thank you.

[3:19:02] Voice 7: Who needs

[3:19:03] Voice 7: attendance?

[3:19:07] Voice 7: Oh, okay.

[3:19:10] Voice 7: We're planning a break.

[3:19:12] Voice 7: Anyway, so 5.1.2

[3:19:14] Voice 7: received

[3:19:15] Voice 7: as presented.

[3:19:18] Voice 7: So 5.11, Christina

[3:19:20] Voice 7: Evans and

[3:19:22] Voice 7: Trustee Boland, wish to

[3:19:24] Voice 7: speak to it. So over to you, Trustee

[3:19:26] Voice 7: Evans. Thank you.

[3:19:27] Voice 5: On page 59,

[3:19:30] Voice 5: the number the first item which is the implement the housing strategic action plan we did have

[3:19:35] Voice 5: this on the december agenda but we didn't have enough time to have a discussion or to have it

[3:19:40] Voice 5: walk through properly so if it's going to be implemented i think it'd be a good idea for us

[3:19:44] Voice 5: to actually have it presented and open for discussion before it gets implemented that's

[3:19:50] Voice 5: that's one of my points and the second one is a third bullet from the bottom the short-term

[3:19:57] Voice 5: short-term rentals um so rpc has requested staff to provide information about the implications for

[3:20:04] Voice 5: ltcs regarding the loss of legal non-performing status to short-term vacation rentals and that's

[3:20:09] Voice 5: going that work is to be delivered by the bylaw compliance and enforcement team i'd like to query

[3:20:14] Voice 5: that that seems a bit of a conflict of interest if the bylaw enforcement team is the one that's

[3:20:18] Voice 5: going to be coming up with a plan on how to um like what what's going to be done about how that's

[3:20:25] Voice 5: that's that's that's that's going to be dealt with yeah so i'm querying what is meant by that

[3:20:34] Voice 7: okay well you've got two questions there uh step on cermak and so over

[3:20:39] Voice 3: to you thank you mr

[3:20:41] Voice 3: thank you mr chair good afternoon uh trust council to answer the last query first uh what i meant by

[3:20:47] Voice 3: the uh putting that the bio enforcement team is only to answer the questions about what are the

[3:20:51] Voice 3: implications of not to direct any work and that is the loss and that that is so now that i've lost

[3:20:58] Voice 3: my legal non-performing status what happens and i know a bunch of ltcs are working on those

[3:21:04] Voice 3: questions already and so this is meant to just provide that background and i think the first

[3:21:09] Voice 3: one i caught was more of a comment because the trust council did adopt the housing the strategic

[3:21:14] Voice 3: housing no the housing strategic action plan um so that was at last trust council that's my

[3:21:20] Voice 3: understanding and so the implementation plan was included in there and and the regional planning

[3:21:26] Voice 3: committee is working uh with a very detailed uh sort of quarterly based implementation plan to

[3:21:32] Voice 3: implement that so i'm not sure how we can answer that query okay query

[3:21:38] Voice 7: on that

[3:21:39] Voice 5: yes so because we

[3:21:41] Voice 5: didn't actually have a chance when we did adopt the charter the project charter for it um we

[3:21:47] Voice 5: hadn't we were we were so short of time we didn't get a discussion on it we didn't get a walkthrough

[3:21:51] Voice 5: through one it was like here it is you've read it like we're out of time let's just move move

[3:21:55] Voice 5: forward so what i'm asking is that we actually get a chance for it to come back and let's actually

[3:22:01] Voice 5: walk through it have somebody walk us through it because basically it was just up for us to

[3:22:04] Voice 5: read it we didn't get a chance to ask questions and you know as you may have guessed i might have

[3:22:09] Voice 5: had a few um so before it gets implemented if there's an opportunity for us to actually have

[3:22:15] Voice 5: um a discussion on it because there was no time for discussion on it

[3:22:18] Voice 7: right okay so i can't help

[3:22:21] Voice 7: but wonder whether or not if we actually need a discussion or whether or not that might be

[3:22:24] Voice 7: something we might do for a webinar type scenario with vital questions yeah so stefan what would you

[3:22:30] Voice 7: uh provide

[3:22:31] Voice 3: there well with respect i would say it is being implemented uh we'll be providing

[3:22:37] Voice 3: briefings on the implementation so what i'm hearing is you feel like now behind april and

[3:22:41] Voice 3: You want to catch up to the front of it.

[3:22:43] Voice 3: I can certainly have a one-to-one with you and catch you up to that.

[3:22:46] Voice 3: But I would probably recommend that the Regional Planning Committee is now steering that program.

[3:22:52] Voice 3: We'll be reporting every RPC to them, giving them updates about where we're at in that process.

[3:22:57] Voice 3: And I'd like to take it to that committee to say, how would you like to bring Trust Council up to speed on that?

[3:23:02] Voice 3: So with respect, that's the proper process that I would like to follow to get that buy-in from them.

[3:23:07] Voice 3: And then on one-on-one, I'd be happy to answer your questions at any time where we're at and how we do that.

[3:23:11] Voice 7: right so

[3:23:11] Voice 3: chair of regional planning

[3:23:13] Voice 7: committee laura patrick

[3:23:13] Voice 3: if you like um

[3:23:15] Voice 14: yes now that we'll

[3:23:20] Voice 14: be having a pity of the whole tool to our um um our toolbox i think the committee could certainly

[3:23:27] Voice 14: look at having a discussion on its understanding of the interpretation in a a trust council meeting

[3:23:34] Voice 14: to come in the near future that makes sense there

[3:23:39] Voice 7: are some options yeah um any feedback on that

[3:23:42] Voice 7: That was our regional planning director of planning services.

[3:23:48] Voice 3: I think it sounds like a sound idea.

[3:23:49] Voice 7: Anyone you want, yeah.

[3:23:50] Voice 3: Yeah.

[3:23:52] Voice 3: And I have one further comment I'd like to add to my director's report, Mr. Chair, if we're finished this discussion.

[3:23:58] Voice 7: Okay.

[3:24:02] Voice 7: So Deb Morrison?

[3:24:06] Voice 7: Oh, okay.

[3:24:07] Voice 7: So maybe Bolin, you're next.

[3:24:11] Voice 7: And then we'll go to Deb Morrison.

[3:24:12] Voice 7: I'm

[3:24:15] Voice 21: concerned about the implementation of the local government

[3:24:19] Voice 21: development approvals programme. This seems to have taken an inordinate

[3:24:23] Voice 21: amount of time. I think in the beginning there was

[3:24:27] Voice 21: difficulty getting resources from CityView

[3:24:31] Voice 21: but since then, you know, I would

[3:24:35] Voice 21: like some sort of project close

[3:24:39] Voice 21: out that reflects on the original plan

[3:24:43] Voice 21: plan versus how long it took and what the problems were, because there is a possibility

[3:24:49] Voice 21: we're about to embark on the bylaw module. And it seems as though it has taken way, way longer

[3:24:59] Voice 21: than was expected. And I'd like some feedback on that. Thank you.

[3:25:07] Voice 3: Through the chair, that's what I was going to update you on. So great question, great timing.

[3:25:11] Voice 3: So the first information I would like to share is that we have confirmed the closeout time.

[3:25:17] Voice 3: And that is we look to go live May 13th is the go live date.

[3:25:22] Voice 3: And we'll have CityView on standby with our staff May 13th, 14th and 15th to help applicants as they come through, but also just to help staff as we manage that process as we go live.

[3:25:33] Voice 3: We have end-user training, which just is a fancy way to say we're training staff from April 22nd through to May 10th, and that's being scheduled out right now.

[3:25:44] Voice 3: I know RPM Gemara was looking over the draft schedule right as we speak this moment.

[3:25:49] Voice 3: That is going live.

[3:25:50] Voice 3: As you can imagine, getting 30-plus people to training on a brand-new system is a tricky endeavor.

[3:25:56] Voice 3: ever but we long story short is you're looking for reasons why the delay that grant funding

[3:26:02] Voice 3: meant that all the local governments in BC had the same opportunity we all went to the same

[3:26:07] Voice 3: companies because there's only so many and they were overwhelmed we lost the program

[3:26:13] Voice 3: the project manager from CityView who and they caused about a year delay on their end because

[3:26:20] Voice 3: they couldn't catch up to that staff demand and they kind of pushed us up we lost our project

[3:26:24] Voice 3: manager went on to greener shores maybe not grayer shores and then and so we were just all

[3:26:31] Voice 3: kind of catch up but we do have a great team in place kim stockdale a planner for this event has

[3:26:37] Voice 3: really taken charge of the program really made sure that we're back on track and we have most

[3:26:45] Voice 3: the issues managed i think that we what we're calling is a city view validation team it's kind

[3:26:49] Voice 3: kind of the city view breakers, they have been too good.

[3:26:52] Voice 3: They have found too many problems with the software that was built for us,

[3:26:55] Voice 3: and we're telling them to fix it.

[3:26:57] Voice 3: And that's where we are right now, and they're doing a great job responding to us.

[3:27:02] Voice 3: And we're on schedule to go live May 13th.

[3:27:07] Voice 3: And happy to report out at the end of the whole process in a more formal way,

[3:27:11] Voice 3: if you'd like a memo or a briefing.

[3:27:13] Voice 3: I'm happy to do that.

[3:27:14] Voice 3: That's the will of the Trust Council.

[3:27:16] Voice 7: Okay, thank you.

[3:27:19] Voice 7: Deb Morrison.

[3:27:22] Voice 22: Thank you. I actually just had a quick question related to planning services that I thought would be helpful to raise to everyone. So it's come to my attention that there is a regional district referral process on Salt Spring Island related to like if an application comes in that it gets referred for a soft kind of review by the Islands Trust.

[3:27:46] Voice 22: us and i don't we don't

[3:28:01] Voice 8: because

[3:28:01] Voice 22: before you even get a crd building permit regardless of what it's

[3:28:06] Voice 22: for what the zoning or anything is you have to get a letter or sort of a desk review by allen's

[3:28:11] Voice 22: trust on salt bring but i'm almost certain that that doesn't happen on pender in the same way

[3:28:16] Voice 22: and so um i'm just curious about the difference in practice because i actually think it's an

[3:28:20] Voice 22: interesting practice through

[3:28:25] Voice 3: the chair so i'm not sure what you mean by soft review but i can tell

[3:28:29] Voice 3: you that all building permits within the capital regional district are first go through our planning

[3:28:35] Voice 3: technician and and all the islands in the crd um so that um that's a consistent approach across

[3:28:42] Voice 3: everywhere so then the other soft approach perhaps is locally on salt spring um we just interact more

[3:28:49] Voice 3: directly with the the other managers from this year no

[3:28:53] Voice 22: maybe just a clarification so on salt

[3:28:55] Voice 22: salt spring the applicant has to go to the islands trust first and they have to they're told by the

[3:29:00] Voice 22: crd to go to the islands trust first that's what happens and that's actually not something that

[3:29:05] Voice 22: i've heard of anyway we can talk about that offline but i just think there might be something

[3:29:09] Voice 22: there's a slight difference in process on salt spring versus other islands and i but it's an

[3:29:13] Voice 22: interesting difference and it could be beneficial for other out okay

[3:29:19] Voice 7: thank you for the question you

[3:29:20] Voice 7: guys will talk about that offline perfect um is there any further questions for the director

[3:29:25] Voice 7: regarding his report on 5.21, Susan Yates.

[3:29:29] Voice 7: And then I want to go to our guest

[3:29:30] Voice 7: who's going to be patiently waiting.

[3:29:32] Voice 7: Just

[3:29:33] Voice 10: very quickly, it actually relates

[3:29:34] Voice 10: to regional planning committee work generally,

[3:29:37] Voice 10: and it's under shoreline protection.

[3:29:40] Voice 10: And I still, after all these years,

[3:29:42] Voice 10: consider shoreline a model, shoreline bylaw

[3:29:46] Voice 10: for the entire trust area would be incredibly useful.

[3:29:50] Voice 10: We all have shorelines.

[3:29:52] Voice 10: They're all under threat in some places.

[3:29:55] Voice 10: It seems like the optimum regional planning project.

[3:30:00] Voice 10: that would be so useful for all of the upcoming land use bylaws

[3:30:04] Voice 10: that are going

[3:30:04] Voice 10: to be updated.

[3:30:08] Voice 7: Okay, thank you.

[3:30:11] Voice 7: And you'll take on our advisement?

[3:30:13] Voice 7: Perfect.

[3:30:14] Voice 7: Okay, so let's just recess with advised 10 minutes

[3:30:19] Voice 7: for the consultant to get set up.

[3:30:21] Voice 7: I just want you to know we're going to recess the meeting at this point

[3:30:26] Voice 7: and reconvene at the end in a reporting out phase,

[3:30:30] Voice 7: but we're not going to the intention was because this is a sort of brainstorming casual uh almost

[3:30:36] Voice 7: a committee of the whole kind of a dialogue going on before we've got the the bylaw to provide a

[3:30:41] Voice 7: greater level of flexibility and freedom to trustees and that will be breaking out into

[3:30:44] Voice 7: groups and stuff that we would not record this but we will report out and um and so we're going

[3:30:50] Voice 7: to recess uh we're going to get set up we'll come back here in 10 minutes and then we'll go

[3:30:57] Voice 7: through to whatever consultant leading us through the session determines is the

[3:31:03] Voice 7: end and then we'll maybe have a reporting out that we will record just

[3:31:06] Voice 7: to say what it is that we did in this learning interactive opportunities that

[3:31:11] Voice 7: we're having here is that okay with everybody okay so let's come back in 10

[3:31:15] Voice 7: minutes

Island Trust Council Quarterly Meeting Minutes 
March 12-14, 2024 ADOPTED Page 1 of 19 
 Trust Council 
Minutes of a Regular Meeting 
 
Date:  
Location:  
March 12-14, 2024 
Chemainus / Port Alberni Room, Coast Bastion Hotel 
11 Bastion Street, Nanaimo BC 
 
Executive Present: 1. Peter Luckham, Chair, Thetis  
 2. David Maude, Vice-Chair, Mayne  
 3. Tim Peterson, Vice-Chair, Lasqueti 
4. Tobi Elliott, Vice-Chair, Gabriola 
 
 
Trustees Present: 5. Judith Gedye, Bowen Island Municipal Trustee 
6. Sue Ellen Fast, Bowen Island Municipal Trustee 
 
 7. Sam Borthwick, Denman Trustee  
 8. David Graham, Denman Trustee  
 9. Susan Yates, Gabriola Trustee  
 10. Lisa Gauvreau, Galiano Trustee  
 11. Kate-Louise Stamford, Gambier Trustee  
 12. Mikaila Lironi, Lasqueti Trustee 
13. Jeannine Dodds, Mayne Trustee (periodically attended electronically) 
 
 14. Deb Morrison, North Pender Trustee 
15. Aaron Campbell, North Pender Trustee 
 
 16. Laura Patrick, Salt Spring Trustee  
 17. Mairead Boland, Saturna Trustee (attended electronically)  
 18. Kristina Evans, South Pender Trustee  
 19. Dag Falck, South Pender Trustee (attended electronically) 
20. Ken Hunter, Thetis Trustee 
21. Grant Scott, Hornby Trustee 
22. Lee Middleton, Saturna Trustee (periodically attended electronically) 
23. Jaime Harris, Salt Spring Trustee (attended electronically) 
 
Regrets: 
 
24. Alex Allen, Hornby Trustee 
25. Joe Bernardo, Gambier Trustee 
26. Ben Mabberley, Galiano Trustee 
 
  
 
Staff Present: Russ Hotsenpiller, Chief Administrative Officer  
 David Marlor, Director, Legislative Services   
 Clare Frater, Director, Trust Area Services  
 Julia Mobbs, Director, Administrative Services   
 Stefan Cermak, Director, Planning Services  
 Renee Jamurat, Regional Planning Manager 
Tyler Brown, Senior Policy Advisor 
Morgana van Niekerk, Communications Specialist 
Alexandra Trifonidis, Acting Executive Coordinator 
 

 
Island Trust Council Quarterly Meeting Minutes 
March 12-14, 2024 ADOPTED Page 2 of 19 
Tuesday, March 12, 2024  
 
The in-person meeting was recorded, livestreamed, and made available for electronic attendance.   
1. CALL TO ORDER / LAND ACKNOWLEDGEMENT 
At 10:30 a.m., Chair Luckham called the meeting to order and acknowledged the meeting was 
held in Snuneymuxw First Nation territory.  
There were 18 trustees present.  
Chair Luckham introduced and welcomed Snuneymuxw Elder Lolly Good who provided a 
blessing and prayer. 
 Trustees and staff introduced themselves.  
2. AGENDA 
2.1 Review of the Agenda 
 The following additions to the agenda were presented for consideration: 
 
13.3 Rob Botterell, Naacaluk re:  Open Letter to Premier David Eby dated March 4, 2024  
TC-2024-001 
It was MOVED by Trustee Falck and SECONDED by Trustee Gedye,  
that Trust Council by 2/3 majority vote add the letter to BC Premier David Eby 
written by Rob Botterell as a new item to the agenda.   
CARRIED 
2.2 Approval of Agenda 
By general consent, the agenda was approved as amended. 
3. GENERAL BUSINESS ARISING 
3.1 Consent Agenda Items 
Item 3.1.3 was pulled from the consent agenda items for discussion. 
By general consent Trust Council adopted the recommendation as presented in 
items 3.1.1 and 3.1.2.  
3.1.1 December 5-7, 2023, Trust Council Meeting Draft Minutes 
That Trust Council adopt the minutes as presented.  
3.1.2 Trust Council Resolutions Without Meeting  
 None 
3.1.3 Trust Council Follow Up Action List (FUAL) 
Trustees asked questions, for clarification, on some FUAL list items.  
Discussion on amending the FUAL report status tab ensued.  

 
Island Trust Council Quarterly Meeting Minutes 
March 12-14, 2024 ADOPTED Page 3 of 19 
    TC-2024-002 
It was MOVED by Trustee Evans and SECONDED by Trustee Yates, 
that Trust Council request staff to amend the follow-up action report 
status tab that a percentage complete for each line item be added. 
 
CARRIED 
3.2 Discussion / Decision Items  
3.2.1 Trustee Roundtable 
Trustees provided updates on the work of their local trust committees.  
Trustee Morrison gave notice that she intends to bring a motion to June’s Trust 
Council meeting on the question of requesting a Provincial review, taking next 
steps and invited other trustees to work with her. 
Trustee Campbell joined the meeting at 11:23 a.m. 
The meeting recessed for lunch at 12:08 p.m. and reconvened at 1:00 p.m. 
Trustee Scott joined the meeting at 1:00 p.m. 
4. EXECUTIVE SERVICES 
4.1 Consent Agenda Items 
4.1.1 Chief Administrative Officer – Report  
By general consent Trust Council received item 4.1.1 as presented. 
4.1.2 Executive Committee Work Program 
Discussion ensued on the status of EC Active Projects item 3, “Request for 
Provincial Review and Provincial Funding Strategy.” 
CAO Hotsenpiller noted that a comprehensive report to the minister on actions 
the Trust has taken to reform its governance and management structure within 
its existing authority are the next steps needed to advance this work. 
4.1.3 Governance Committee Work Program 
Request for update on Governance Committee on preparation of a letter to the 
Province. The CAO provided an update. 
Chair Gedye provided an update on the activities of the Governance Committee 
since last Trust Council. 
By general consent Trust Council approved item 4.1.2  and 4.1.3 as 
 presented. 
4.2 Discussion / Decision Items  
4.2.1 Committee of the Whole - Meeting Procedures Bylaw Amendment - RFD 

 
Island Trust Council Quarterly Meeting Minutes 
March 12-14, 2024 ADOPTED Page 4 of 19 
Director of Legislative Services Marlor provided review of the request for 
decision (RFD). 
TC-2024-003 
It was MOVED by Trustee Fast and SECONDED by Trustee Yates,  
that Trust Council Bylaw 196, cited as “Islands Trust Council Meeting 
Procedures Bylaw, 2004, Amendment Bylaw No. 1, 2024”, be read a first 
time. 
CARRIED 
 
TC-2024-004 
It was MOVED by Trustee Borthwick and SECONDED by Trustee 
Gauvreau,  
that Trust Council Bylaw 196, cited as “Islands Trust Council Meeting 
Procedures Bylaw, 2004, Amendment Bylaw No. 1, 2024”, be read a 
second time. 
CARRIED 
 
TC-2024-005 
It was MOVED by Trustee Borthwick and SECONDED by Trustee 
Morrison, 
that Trust Council Bylaw 196, cited as “Islands Trust Council Meeting 
Procedures Bylaw, 2004, Amendment Bylaw No. 1, 2024”, be read a 
third time. 
CARRIED 
 
DLS Marlor informed Trust Council that adoption of the bylaw, by resolution 
without meeting (RWM), can be initiated no sooner than 24 hours after the 
meeting is adjourned. 
4.2.2 Records Management System Bylaw No. 195 – RFD 
DLS Marlor provided review of the request for decision. 
 
TC-2024-006 
It was MOVED by Trustee Evans and SECONDED by Trustee,  
that Trust Council request Staff amend draft Bylaw No. 195 be amended 
in .6, to add words “, the “Islands Trust Council Records Management 
System Manual” (the “Manual”), “ after “manual of procedures and 
policy”. 
CARRIED  
 
TC-2024-007 
It was MOVED by Trustee Borthwick and SECONDED by Trustee Evans,  
that Islands Trust Council Bylaw 195, cited as the “Islands Trust Council 
Records Management System Bylaw, 2024”, as amended, be read a first 
time. 
CARRIED  
 

 
Island Trust Council Quarterly Meeting Minutes 
March 12-14, 2024 ADOPTED Page 5 of 19 
TC-2024-008 
It was MOVED by Trustee Fast and SECONDED by Trustee Yates, 
that Islands Trust Council Bylaw 195, cited as the “Islands Trust Council 
Records Management System Bylaw, 2024”, be read a second time. 
CARRIED  
 
TC-2024-009 
It was MOVED by Trustee Evans and SECONDED by Trustee Gedye, 
that Islands Trust Council Bylaw 195, cited as the “Islands Trust Council 
Records Management System Bylaw, 2024”, be read a third time. 
CARRIED 
5. LOCAL PLANNING SERVICES 
5.1 Consent Agenda Items 
By general consent Trust Council received item 5.1.2 as presented.  
5.1.1 Director of Planning Services – Report 
Question about the elements of the Director report and some of the planned 
work. The Director of Planning Services Cermak provided explanations. 
Questions about building permit referral process, and suggestion of having a 
shoreline model bylaw for the entire Trust Area.  
5.1.2 Regional Planning Committee Work Plan 
That Trust Council approve the Regional Planning Committee Work Program as 
presented.  
The meeting recessed for break at 2:01 p.m. and reconvened for the Strategic Plan - Goals and Priorities 
session at 2:15 p.m., which was not livestreamed.  
6. STRATEGIC PLAN - GOALS and PRIORITIES SESSION 
Trustees undertook a strategic planning goals and priorities session facilitated by Cheeying Ho, 
WCS Engagement and Planning. 
Trustee Boland left the meeting at 5:14 p.m. 
Trust Council recessed for the day at 5:30 p.m. 
Chair Luckham reconvened the meeting at 8:30 a.m., Wednesday, March 13, 2024.  
Vice-Chair Elliott was not in attendance. 
Wednesday, March 13, 2024 
7. ADMINISTRATIVE SERVICES / FINANCE 
7.1 Consent Agenda Items 
By general consent Trust Council received item 7.1.1 and approved items 7.1.2, 
and 7.1.4 as presented. 

 
Island Trust Council Quarterly Meeting Minutes 
March 12-14, 2024 ADOPTED Page 6 of 19 
7.1.1 Director of Administrative Services – Report  
7.1.2 Third Quarter Financial Report - RFD 
That the Islands Trust Council approve the third quarter Financial Report as 
presented.  
7.1.3 Third Quarter Financial Forecast - BRF 
Question about the financial report.  The Director provided an overview of the 
financial forecast.  
That the Islands Trust Council approve the third quarter Financial Forecast as 
presented.  
7.1.4 Financial Planning Committee Work Plan 
That Trust Council approve the Financial Planning Committee Work Program as 
presented.  
7.2 Discussion / Decision Items 
The Vice-Chair of the Financial Planning Committee introduced the draft budget for 
Fiscal year 2024/25, and provided an overview of the Financial Planning Committee 
budget process. Trustees asked questions about the draft budget. 
7.2.1 Draft 2024/25 Budget Session 
7.2.1.1 Draft Budget Session Outline 
7.2.1.2 Draft Budget Assumptions and Principles 
7.2.1.3 Budget Overview – BRF 
The Director provided an overview of the proposed budget for Fiscal Year 
2024/25. 
Vice-Chair Elliott joined the meeting at 8:53 a.m. 
TC-2024-010 
It was MOVED by Trustee Boland and SECONDED by Trustee Hunter, 
that Trust Council remove the proposed new staff position for Islands 
Trust Conservancy (Protected Areas Manager) from the 2024/25 draft 
budget.  
DEFEATED 
Trustees Hunter and Harris requested that their vote in favour be recorded. 
 
The meeting recessed at 10:40 a.m. and reconvened at 10:55 a.m. 
 
 
 
 
 
 

 
Island Trust Council Quarterly Meeting Minutes 
March 12-14, 2024 ADOPTED Page 7 of 19 
TC-2024-011 
It was MOVED by Trustee Peterson and SECONDED by Trustee 
Gauvreau, 
that Trust Council add back the Stewardship Education amount of 
$15,000 to the draft 2024/25 budget.  
CARRIED 
 
TC-2024-012 
It was MOVED by Trustee Peterson and SECONDED by Trustee Yates, 
that Trust Council add back the Secretariat Services amount of $10,000 
to the draft 2024/25 budget.    
CARRIED  
 
The MOVER clarified this is for a total of $15,000. 
 
TC-2024-013 
It was MOVED by Trustee Evans and SECONDED by Trustee Borthwick, 
that Trust Council reduce the Freedom of Information budget to $5,000 
for the draft 2024/25 budget as per the previous year’s budget. 
CARRIED 
 
TC-2024-014 
It was MOVED by Trustee Evans and SECONDED by Trustee Yates, 
that Trust Council reduce the “Applications Sponsored by Executive 
Committee” by $5,000 for the 2024/25 budget to align with currently 
expected spend.  
DEFEATED 
 
TC-2024-015 
It was MOVED by Trustee Evans and SECONDED by Trustee Yates, 
that Trust Council reduce “First Nations Engagement Plan” by $10,000 
for the draft 2024/25 budget and remain at the previous year’s budget 
as no spending occurred last year.  
DEFEATED 
 
TC-2024-016 
It was MOVED by Trustee Evans and SECONDED by Trustee Gauvreau, 
that Trust Council adjust telephone and training for the draft 2024/25 
budget so it remain at previous year’s spend, $12,000 and $10,000 
respectively, for a joint reduction of $5,000.  
CARRIED 
 
TC-2024-017 
It was MOVED by Trustee Gauvreau and SECONDED by Trustee Yates, 
that Trust Council reinstate funding for the Galiano Islands Trust office 
for the 2024/2025 budget.  
CARRIED 
 

 
Island Trust Council Quarterly Meeting Minutes 
March 12-14, 2024 ADOPTED Page 8 of 19 
TC-2024-018 
It was MOVED by Trustee Graham and SECONDED by Trustee 
Gauvreau,  
that Trust Council return $10,000 to the Executive Committee expense 
amount, regarding Local Trust Committee Chair expenses budget 
amount.   
CARRIED 
 
TC-2024-019 
It was MOVED by Trustee Evans and SECONDED by Trustee Campbell, 
that the “Project: Islands Trust Conservancy Plan First Nation 
Engagement” remain at the previous year’s budget total by reducing the 
Islands Trust contribution by the Species At Risk grant contribution of 
$8,000.  
DEFEATED 
 
The meeting recessed for lunch at 12:10 p.m. and reconvened at 1:00 p.m.   
Trustees Dodds, Scott, and Middleton left the meeting. 
8. ENGAGEMENT / COLLABORATION 
Chair Luckham opened the engagement/collaboration session. The trustees introduced 
themselves. 
8.1 Delegations 
8.1.1 Ian Peace - Gulf Islands Alliance 
The delegation arrived late and presented following the public comments. Mr. 
Peace, representing the Gulf Islands Alliance, spoke to the Islands Trust Council 
Statement on the scope and meaning of Section 3 of the Islands Trust Act. 
Written documentation on the topic was received from Mr. Peace on page 330-
332 of the agenda.  
8.2 Public Comments 
  The Chair invited members of the public to speak to council.  
 Graham Brazier, Denman Island - spoke to interpreting the Islands Trust 
mandate.  
 Jennifer Margison, Friends of the Gulf Islands - spoke to the purposes of a 
communications strategy and the fact that the goals session on Tuesday was not 
live-streamed. 
 Ted Olynyk, Communications Manager for BC Hydro - spoke to his proposed 
presentation to Trust Council in June on the work that BC Hydro has done on 
the islands. 
 Dan Rogers, Keats Islands - spoke to agendas and public comment period, would 
be useful to hold the public comment period prior to the Trust Council 
discussion on the budget. 

 
Island Trust Council Quarterly Meeting Minutes 
March 12-14, 2024 ADOPTED Page 9 of 19 
 Michael Sketch, North Pender Island - spoke to governance and the Trust Policy 
Statement. 
Trustee Dodds joined the meeting at 1:30 p.m. 
Trust Council resumed item 7.2.1.3 Budget Overview after the Engagement section.  
7.2.1.3 Budget Overview – BRF  
TC-2024-020 
It was MOVED by Trustee Boland and SECONDED by Trustee Morrison, 
that Trust Council replace the Islands Trust Conservancy Protected 
Areas Manager staff position, with a temporary staff position for Islands 
Trust Conservancy, in the draft 2024/25 budget.  
DEFEATED 
     
TC-2024-021 
It was MOVED by Trustee Morrison and SECONDED by Trustee 
 Campbell, 
that the Trust Council reduce the $30,000 from the budget for the 
"Housing Strategy and Housing Options Toolkit" project by the Regional 
Planning Committee.   
 
Trust Council recessed conversation on this motion and picked it up after the Media & Social Media 
Training Session. 
9. MEDIA & SOCIAL MEDIA TRAINING SESSION 
Trustees undertook a training session on social media from Jan Enns Communications. 
The meeting reconvened at 5:30 p.m. following the media training session.  
7.2.1.3 Budget Overview – BRF (Continued) 
TC-2024-021 
It was MOVED by Trustee Morrison and SECONDED by Trustee 
Campbell, 
that Trust Council remove $30,000 from the budget for the "Housing 
Strategy and Housing Options Toolkit" project by the Regional Planning 
Committee. 
DEFEATED 
 
TC-2024-022 
It was MOVED by Trustee Evans and SECONDED by Trustee Boland, 
that Trust Council reduce the budget for the "Housing Strategy and 
Housing Options Toolkit" project by $10,000. 
DEFEATED   
7.2.1.4 Draft Budget Funding Requests 
7.2.1.4.1 Business Case Summaries 
7.2.1.4.2 Strategic Plan Projects 

 
Island Trust Council Quarterly Meeting Minutes 
March 12-14, 2024 ADOPTED Page 10 of 19 
7.2.1.4.2.1 EC: Policy Statement Amendment Project 
7.2.1.4.2.2 TPC: Secretariat Services 
7.2.1.4.2.3 RPC: Housing Needs Assessment: North/South Gulf 
Islands 
7.2.1.4.2.4 RPC: Housing Strategy and Housing Options Toolkit 
7.2.1.5 Operational Projects and Staffing 
7.2.1.5.1 Building Footprint GIS Data Layer Update 
7.2.1.5.2 Bylaw Portal Licensing and Implementation 
7.2.1.5.3 SSI Office Relocation 
7.2.1.5.4 Microsoft 365 Upgrade - BRF 
7.2.1.5.5 GIS Coordinator 
7.2.1.5.6 CAOHC: Hiring an Executive Search Firm 
7.2.1.6 ITC Board Budget Requests - BRF 
7.2.1.7 LTC Projects - Budget Requests and Feasibility 
7.2.1.7.1 Planning Services – Projects Feasibility Assessment - BRF 
7.2.1.7.2 Denman - OCP and LUB Housing Policy Review 
7.2.1.7.3 Gabriola - OCP and LUB Comprehensive Review 
7.2.1.7.4 Mayne - Housing Options 
7.2.1.7.5 North Pender - Housing Access and Affordability 
7.2.1.7.6 Hornby - Relationship Building Actions with K’ómoks First 
Nation 
7.2.1.7.7 Salt Spring - OCP and LUB Review 
7.2.1.7.8 Salt Spring - Ganges (Shiya’hwt/SYOWT) Village Area Plan 
7.2.1.8 Proposed Unfunded Project Requests 
7.2.1.8.1 TPC: Stewardship Education Program 
7.2.1.8.2 Eelgrass Mapping - Phase 2 - BRF 
 
 
 
 
7.2.1.9 SSI Water Sustainability Projects - RFD 

 
Island Trust Council Quarterly Meeting Minutes 
March 12-14, 2024 ADOPTED Page 11 of 19 
TC-2024-023 
It was MOVED by Trustee Patrick and SECONDED by Trustee Peterson,  
that Trust Council, despite Policy 6.3.2, authorize the Salt Spring Island 
Local Trust Committee to use unspent special property tax requisition 
funds from previous fiscal years to undertake water sustainability 
projects under the delegated authority of Bylaw 154, and under the 
land use planning powers of s.29 of the Islands Trust Act.   
CARRIED 
 
Trust Council recessed for the day at 6:00 p.m. 
Chair Luckham reconvened the meeting at 8:30 a.m., Thursday, March 14, 2024.  
Thursday, March 14, 2024 
10. CLOSED MEETING (Separate Agenda) 
TC-2024-024 
It was MOVED by Trustee Dodds and SECONDED by Trustee (missed the seconder), 
that the Islands Trust Council meeting be closed to the public subject to Section 90(1) of 
the Community Charter in order to consider matters related to: 
(c) labour relations or other employee relations, 
(g) litigation affecting the Islands Trust; and 
(i) receipt of advice that is subject to solicitor-client privilege; 
and that CAO Russ Hotsenpiller and staff be invited to attend the closed session. 
CARRIED 
 
The meeting was closed to the public at 8:34 a.m. and reopened to Rise and Report at 9:45 a.m. 
10.1 RISE AND REPORT 
Chair Luckham reported that Trust Council adopted in-camera minutes, received a 
litigation report, an update from CAO Hiring Committee, and will be publicly releasing a 
briefing from the CAO Hiring Committee. 
11. FINANCIAL BYLAWS APPROVAL 
The Director of Administrative Services Mobbs provided an update on the draft 2024/25 budget 
based on amendments made by Trust Council at the meeting yesterday. 
11.1 Bylaw 193 - Financial Plan Bylaw 2024/2024 – RFD 
The Director of Administrative Services Mobbs presented the five-year Financial Plan 
Bylaw for 2024/45. 
Trustee Morrison raised a concern the money had not been earmarked for potentially 
joining the Sue Big Oil movement. 
 
 
 
TC-2024-025 
It was MOVED by Trustee Morrison and SECONDED by Trustee Yates,  

 
Island Trust Council Quarterly Meeting Minutes 
March 12-14, 2024 ADOPTED Page 12 of 19 
that Islands Trust include $15,256 in the 2024/25 budget to join the Sue Big Oil 
class action lawsuit, funds eligible for spending only upon Trust Council formally 
resolving to join the movement.  
DEFEATED   
 Trustee Morrison requested that her vote in favour be recorded. 
 
TC-2024-026 
It was MOVED by Trustee Evans and SECONDED by Trustee Gauvreau,   
that Islands Trust Council Bylaw 193, cited as the “Financial Plan Bylaw 2024-
2025”, be read a first time.  
CARRIED 
Trustee Harris requested that his vote in opposition be recorded. 
 
 
TC-2024-027 
It was MOVED by Trustee Evans and SECONDED by Trustee Yates,   
that Islands Trust Council Bylaw 193, cited as the “Financial Plan Bylaw 2024-
2025”, be read a second time.    
CARRIED   
               Trustee Harris, Hunter, Campbell, and Morrison requested their vote in opposition be recorded.   
 
TC-2024-028 
It was MOVED by Trustee Evans and SECONDED by Trustee Gedye, 
that Islands Trust Council Bylaw 193, cited as the “Financial Plan Bylaw 2024-
2025”, be read a third time.   
CARRIED 
Trustee Harris and Morrison requested their vote in opposition be recorded.  
 
TC-2024-029 
It was MOVED by Trustee Evans and SECONDED by Trustee Gauvreau,   
that Islands Trust Council Bylaw 193, cited as the “Financial Plan Bylaw 2024-
2025”, be forwarded to the Minister of Municipal Affairs for approval 
consideration. 
 CARRIED    
Trustee Harris requested that his vote in opposition be recorded. 
11.2 Revenue Anticipation Borrowing Bylaw - RFD 
TC-2024-030 
It was MOVED by Trustee Yates and SECONDED by Trustee Evans,  
that Islands Trust Council Bylaw 194, cited as “Islands Trust Council Revenue 
Anticipation Borrowing Bylaw 2024-2025”, be read a first time.    
CARRIED 
 
 
 
TC-2024-031 
It was MOVED by Trustee Gedye and SECONDED by Trustee Borthwick, 

 
Island Trust Council Quarterly Meeting Minutes 
March 12-14, 2024 ADOPTED Page 13 of 19 
that Islands Trust Council Bylaw 194, cited as “Islands Trust Council Revenue 
Anticipation Borrowing Bylaw 2024-2025”, be read a second time.   
CARRIED 
 
TC-2024-032 
It was MOVED by Trustee Fast and SECONDED by Trustee Gedye,  
that Islands Trust Council Bylaw 194, cited as “Islands Trust Council Revenue 
Anticipation Borrowing Bylaw 2024-2025”, be read a third time.  
CARRIED 
 
TC-2024-033 
It was MOVED by Trustee Yates and SECONDED by Trustee Evans,  
that Islands Trust Council Bylaw 194, cited as “Islands Trust Council Revenue 
Anticipation Borrowing Bylaw 2024-2025”, be forwarded to the Minister of 
Municipal Affairs for approval consideration.   
CARRIED 
 
Trust Council resumed the Local Planning Services section at item 5.2 Discussion / Decision Items. 
5.2 Discussion / Decision Items 
5.2.1 Bylaw Compliance & Enforcement Statistical Report – BRF 
By general consent Trust Council received the Bylaw Compliance and 
Enforcement Report for information 
5.2.2 Bylaw Compliance and Enforcement Review Project - RFD 
Director of Planning Services Cermak introduced the request for decision. 
TC-2024-034 
It was MOVED by Trustee Patrick and SECONDED by Trustee Campbell,   
that Trust Council approve Bylaw Compliance and Enforcement Review 
Project Charter V1.   
CARRIED 
12. TRUST AREA SERVICES 
12.1 Consent Agenda Items 
By general consent Trust Council received item 12.1.1 and approved item 12.1.2 
as presented.  
12.1.1 Director of Trust Area Services – Report  
12.1.2 Trust Programs Committee Work Program  
That the Islands Trust Council approve the top priorities of the Trust Programs 
Committee Work Program Report. 
12.2 Discussion / Decision Items 
12.2.1 Policy Statement Amendment Project Update – Request for Decision 

 
Island Trust Council Quarterly Meeting Minutes 
March 12-14, 2024 ADOPTED Page 14 of 19 
The Director of Trust Area Services Frater introduced the request for decision. 
TC-2024-035 
It was MOVED by Trustee Evans and SECONDED by Trustee Boland, 
that Trust Council request Staff to create a detailed workplan in addition 
to the existing project Charter to clarify, and specify, the work involved 
within each step of the policy Statement Amendment Project.   
CARRIED 
 
TC-2024-036 
It was MOVED by Trustee Patrick and SECONDED by Trustee Morrison,  
that Trust Council request that the “Policy Statement Amendment 
Project - Project Charter V8” be amended to have the Draft Policy 
Statement be initially provided to Trust Council at a special meeting.  
CARRIED 
 
TC-2024-037 
It was MOVED by Trustee Fast and SECONDED by Trustee Evans,  
that Trust Council endorse the Policy Statement Amendment Project 
Charter Version 8 as amended.  
CARRIED  
 
To accommodate timing needs, Trust Council moved to item 12.3 Islands Trust Conservancy Report. 
12.3 Islands Trust Conservancy Report 
Chair Smith updated Trust Council on the activities of the Islands Trust Conservancy. 
Trust Council received the report for information. 
Trust Council resumed at item 12.2.2 Communications Plan – BRF. 
12.2.2 Communications Plan – BRF 
The Director of Trust Area Services presented the communications plan. Trust 
Council received for information with suggestions to remove the first sentence 
in section 1. Context, and instead start with the second sentence: “An updated 
communications...” 
In section 3, 3.2 Creating a Communication Plan, a recommendation was 
presented to have a workplan format instead of a project charter style. 
12.2.3 Legislative Monitoring - RPT & BRF 
The Director of Trust Area Services presented the legislative monitoring chart. 
Trust Council received for information. 
12.2.4 Climate Change – BRF 
The Director of Trust Area Services presented the climate change briefing. Trust 
Council received this for information. 
13. NEW BUSINESS 

 
Island Trust Council Quarterly Meeting Minutes 
March 12-14, 2024 ADOPTED Page 15 of 19 
13.1 Advice to Trust Council - Improve Trustee Access to Agendas in HTML - RFD 
The request for decision was provided by trustees: Boland, Borthwick, Elliott, Evans, 
Fast, Gauvreau, and Peterson.  
TC-2024-038 
It was MOVED by Trustee Fast and SECONDED by Trustee Borthwick, 
that Trust Council direct staff to prepare a report with options and 
recommendations for providing meeting agendas in HTML as well as PDF 
versions.  
CARRIED    
 13.2 Selection of a location for the September 2024 Trust Council Meeting - RFD 
TC-2024-039 
It was MOVED by Trustee Elliott and SECONDED by Trustee Morrison, 
that the September Trust Council meeting be held on Gabriola Island.    
CARRIED 
 
TC-2024-040 
It was MOVED by Trustee Elliot and SECONDED by Trustee Yates, 
that Trustees be polled to confirm their in-person attendance by April 15, 2024, 
and if the total number of Trustees is less than 3/4 of Trust Council (20 
Trustees), that the meeting be re-scheduled as electronic.     
DEFEATED 
 
TC-2024-041 
It was MOVED by Trustee Elliott and SECONDED by Trustee Gauvreau, 
that staff explore options to charge accommodation costs back to Trustees if 
they commit to attendance in person, but do not, with the exception of medical 
emergencies or extraordinary circumstances. 
 
Trustee Hunter noted he will not be at the September Trust Council meeting.  
 
Discussion ensued on the following: 
 Work and other scheduling issues that arise last minute. 
 Description of wording in the motion (extraordinary circumstances) and who 
decides what is a medical emergency or extraordinary circumstance. 
 Costs associated to attend Trust Council per trustee. 
 Staff resources versus last minute cancellations. 
 Food waste. 
 Trustee remuneration. 
 
 
 
  TC-2024-042 
It was MOVED by Trustee Morrison and SECONDED by Trustee Evans, 
that Trust Council defer this item to the June Trust Council meeting.   
CARRIED 

 
Island Trust Council Quarterly Meeting Minutes 
March 12-14, 2024 ADOPTED Page 16 of 19 
 13.3    Business Letter to David Eby written by Rob Botterell re: moratorium on docks 
TC-2024-043 
It was MOVED by Trustee Falck and SECONDED by Trustee Campbell, 
that Trust Council authorizes and directs Trust Chair Peter Luckham to write, 
sign and send a letter regarding Dock Tenures to Honourable Premier Eby, 
Honourable Minister Cullen, Honourable Minister Rankin and Honourable 
Minister Kang by March 15th. The letter should be informed by the attached 
letter from Rob Botterell (to the ministers) and be modeled on the Trust Council 
draft letter provided by him. 
 
TC-2024-044 
It was MOVED by Trustee Stamford and SECONDED by Trustee Fast, 
that the motion be amended to remove the date and delete the last sentence.  
CARRIED 
 
The question on the following motion, as amended, was then called: 
 
That Trust Council authorizes and directs Trust Chair Peter Luckham to write, 
sign and send a letter regarding Dock Tenures to Honourable Premier Eby, 
Honourable Minister Cullen, Honourable Minister Rankin and Honourable 
Minister Kang.    
CARRIED 
 
    Trustee Morrison requested to note that her opposition is to the process not the intent of the motion. 
 
13.4 From Budget discussion – Planning Staff Time Tracking 
 
TC-2024-045 
It was MOVED by Trustee Morrison and SECONDED by Trustee Campbell, 
that Trust Council requests staff to report in the September and March Trust 
Council meetings about the tracking of Planning staff time and application 
revenue.   
 
TC-2024-046 
It was MOVED by Trustee Evans and SECONDED by Trustee Peterson, 
that the motion be amended to add at the end “with regards to cost recovery”.  
 
CARRIED 
 
The question on the following motion, as amended, was then called: 
 
That the Trust Council request staff to report in the September and March Trust 
Council meetings about the tracking of planning staff time and application 
revenue with regards to cost recovery.   
CARRIED 
 
13.5 From budget discussion – Planning Staff Time Tracking 

 
Island Trust Council Quarterly Meeting Minutes 
March 12-14, 2024 ADOPTED Page 17 of 19 
 
TC-2024-047 
It was MOVED by Trustee Boland and SECONDED by Trustee Evans, 
that the Islands Trust Conservancy use the comprehensive analysis created in 
support of the budget request for a new staff position, to make a strategic 
approach to the province, to request funding for the entire Islands Trust 
Conservancy budget going forward. 
 
Trust Council recessed conversation on this motion for a break at 12:53 p.m. and resumed at 1:03 p.m. 
TC-2024-048 
It was MOVED by Trustee Evans and SECONDED by Trustee Gauvreau, 
that Trust Council defer this item to September Council. 
DEFEATED 
 
The question on the original motion was then called: 
 
That the Islands Trust Conservancy use the comprehensive analysis created in 
support of the budget request for a new staff position, to make a strategic 
approach to the province, to request funding for the entire Islands Trust 
Conservancy budget going forward. 
DEFEATED 
14. SUMMARY / UPDATES 
14.1 Trustee Updates about Working in Cooperation with Others 
Chair Luckham asked for any updates and noted no written updates were received for 
this meeting. 
Vice-Chair Peterson advised trustees that a report from the Xwe’etay/Lasqueti 
Archaeology Project was meant to be included in the agenda and has already been 
circulated to all trustees via email.  
14.1.1 Atl'ka7tsem / Howe Sound Biosphere Region - None 
    
14.1.2 Baynes Sound / Lambert Channel Ecosystem Forum - None 
    
14.1.3 Southern Gulf Islands Forum - None 
    
14.1.4 Salt Spring Island Watershed Protection Alliance (SSIWPA) - None 
 
14.1.5 VICC Climate Leadership Steering Committee 
Trustee Morrison asked trustees to reach out to her via email if anyone wants 
anything raised regarding the VICC Climate Leadership work. An email will be 
circulated with more details on future meetings and work once finalized.  
14.1.6 Snaw-naw-as Nation / Islands Trust Joint Working Group - None 

 
Island Trust Council Quarterly Meeting Minutes 
March 12-14, 2024 ADOPTED Page 18 of 19 
14.1.7 First Nations Relations - None 
14.1.8 Shellfish Aquaculture Management Advisory Committee - None 
14.1.9 Freighter Anchorages/Oceans Protection Plan Update - None 
14.1.10 BC Ferries Advisory Committees - None 
14.2 Trust Council Top Priorities Active Projects Chart 
 
By general consent Trust Council received item 14.2 for information. 
 
14.3 June Trust Council Draft Schedule 
 
By general consent June’s Trust Council draft schedule was received for 
information. 
14.4 Disposition of Delegations and Town Hall Requests 
Chair Luckham asked for any direction on disposition of delegations and town hall 
requests.  
Trustee Morrison asked for a clarification on the Rise and Report coming out of the 
September Trust Council meeting.  
14.5 CORRESPONDENCE 
Chair Luckham asked if there is any action required in relation to the correspondence. 
TC-2024-049 
It was MOVED by Trustee Elliott and SECONDED by Trustee Yates, 
that Trust Council request Staff to work with the Chair to draft a letter in 
response to the correspondence 14.5.5 and 14.5.6.   
CARRIED 
  
By general consent the above letter to be sent to other letter writers (14.5.1 
and 14.5.2) expressing similar concerns. 
14.5.1 2024-01-19 Regional District of Nanaimo - Legislative Reform Initiative Update 
By general consent Executive Committee forward the January 19, 2024 letter 
from the Regional District of Nanaimo to trustees advising them to contact the 
Chief Executive Officer of the Regional District of Nanaimo if they are interested 
in participating. 
14.5.2 2024-02-05 M. Wilde - Trust Mandate 
14.5.3 2024-02-06 E Kelly - Gabriola 
14.5.4 2024-02-08 V Poster - Protect the Gulf Islands. It's your job! 
14.5.5 2024-02-15 G Bywater - Secret Change to the Trust Act 
14.5.6 2024-02-19 Maxine Leichter - Friends of the Gulf Islands Society 

 
Island Trust Council Quarterly Meeting Minutes 
March 12-14, 2024 ADOPTED Page 19 of 19 
Forwarded by Executive Committee from their February 28, 2024 meeting for 
information.  
14.5.7 2024-02-28 F Weller - Sue Big Oil Initiative 
  Discussed at item 11.1 Bylaw 193 - Financial Plan Bylaw 2024/2024 – RFD. 
15. NEXT MEETING 
Next meeting is for June 18-20, 2024, on Salt Spring Island. 
16. ADJOURNMENT 
By general consent the meeting was adjourned at 1:45 p.m. 
 
 
_________________________ 
Peter Luckham, Chair 
 
Certified Correct: 
 
_________________________ 
David Marlor, Director Legislative Services