Islands Trust Council regular meeting, March 27, 2024

[0:00:00] Trustee Luckham: All right. Good morning, everyone. Welcome to the Executive Committee meeting of March the 27th.

[0:00:07] Trustee Luckham: My name is Peter Luckham. I'm elected on Thetis Island in the Penelope and Laxon Territory.

[0:00:14] Trustee Luckham: And I'm grateful to be here to serve the Island's Trust community and also be cognizant of that I live in Coastal Territory.

[0:00:26] Trustee Luckham: It rained, I was told by measurement this morning, three-quarters of an inch last night.

[0:00:33] Trustee Luckham: I realize that's imperial measurements, but nonetheless. Spring has sprung. The wildfires

[0:00:41] Trustee Luckham: are out. We're so fortunate to live in this amazing place. But at the same time,

[0:00:46] Trustee Luckham: it's imperative that we reflect upon the history here which has not all been rosy um there are

[0:00:56] Trustee Luckham: certainly been issues associated with colonialism and there's sadness and grief on that note and

[0:01:05] Trustee Luckham: i think one of the humbling opportunities is for me to be able to work in that space

[0:01:11] Trustee Luckham: to advance the work of the Islands Trust through that lens, and I carry that with me every day.

[0:01:18] Trustee Luckham: And so I'm going to introduce my colleagues here, starting on my screen, Trustee Maude.

[0:01:24] Trustee Luckham: Good morning.

[0:01:25] Trustee Maude: Greetings from Maine Island, although I am in Oak Bay today.

[0:01:29] Trustee Maude: Despite all the efforts of BC Ferries, I actually managed to make it here on time, and pleased to join you. Thank you.

[0:01:36] Trustee Luckham: Well, thanks to BC Ferries.

[0:01:38] Trustee Luckham: Tim Peterson, how's the ferries treating you?

[0:01:43] Voice 9: Good morning from Huayatay, Luskeetee Island, a territory of many Coast Salish peoples and the Treaty Territory of the Tlaman.

[0:01:52] Voice 9: No troubles to the ferries today because I didn't take any. And there are none on Luskeetee on Wednesday.

[0:02:00] Trustee Luckham: All right. Well, good morning, Tim. Thank you. Toby Elliott.

[0:02:04] Voice 7: Hello, everyone, from Gabriela Island in Snonamik First Nation Territory and home of many Coast Salish nations.

[0:02:11] Voice 7: I'm actually in the north office today because we're going to have a staff and trustee potluck

[0:02:19] Voice 7: to celebrate and mourn the retirement of our able administrative everything here in the north

[0:02:27] Voice 7: office Will Cottingham she is retiring so this is her second to last day and staff have yeah

[0:02:34] Voice 7: we're going to celebrate her she's been such a a gift and an asset to to our work in the

[0:02:40] Voice 7: organization so grateful to be with you all

[0:02:43] Trustee Luckham: indeed thank you very much for raising that

[0:02:46] Trustee Luckham: um i'm just going to go around the staff room here now looking into the victoria office i see

[0:02:53] Trustee Luckham: ceo hodgson pillar morning okay and uh and then i see i think david marler there

[0:03:02] Trustee Luckham: Yeah, I'm here. Good morning.

[0:03:04] Trustee Luckham: And in the corner there is Laurie Foster.

[0:03:08] Trustee Luckham: Morning.

[0:03:10] Trustee Luckham: And online, I see Stefan Cermak.

[0:03:15] Voice 3: Good morning.

[0:03:17] Trustee Luckham: Good morning. I'm really glad you've improved that microphone situation.

[0:03:21] Trustee Luckham: All right. I'm not seeing any other video streams here.

[0:03:26] Trustee Luckham: And so presume that other staff will join us accordingly as we go through the agenda.

[0:03:29] Trustee Luckham: agenda. Before we look at the agenda, I just want to make one other note. Last night was

[0:03:35] Trustee Luckham: one of the webinar workshops of the Owens Trust, well attended apparently, and hopefully

[0:03:42] Trustee Luckham: we'll have some information on that coming to us later. But an amazing session on wildfire

[0:03:48] Trustee Luckham: and prevention and that sort of thing in the Gulf Islands. And also reminded there about

[0:03:56] Trustee Luckham: cultural burning and the use and practice of fire historically and how we've changed the landscape

[0:04:03] Trustee Luckham: through not only development but how we treat fire. There's a real opportunity for learning

[0:04:10] Trustee Luckham: there. I just want to mention that was a really great session. Let us look to our agenda here

[0:04:16] Trustee Luckham: today and I'm going to ask if there's anything to add or remove from the agenda. A quick raise

[0:04:23] Trustee Luckham: of hands no okay so i'm going sorry

[0:04:29] Voice 7: i was slow off the mark i didn't we did get late correspondence

[0:04:33] Voice 7: from the metro vancouver um proposed regional park i was just wondering if we could defer that

[0:04:39] Voice 7: to a future meeting or is this time sensitive because there's a lot to consider there um so

[0:04:45] Trustee Luckham: late as in when like yesterday i

[0:04:47] Voice 7: think it came in yesterday um yeah

[0:04:50] Trustee Luckham: so i i haven't seen it and

[0:04:52] Trustee Luckham: And I honestly think it'll come on our future agenda unless somebody on staff thinks it's time-sensitive.

[0:05:00] Voice 5: Mr. Chair, no, I don't think it's time-sensitive, but it's good that you're getting it to read it.

[0:05:05] Voice 5: And then we'll get it to your next meeting, your next agenda for some specific action.

[0:05:14] Voice 5: Okay.

[0:05:15] Trustee Luckham: So let's assume that.

[0:05:16] Trustee Luckham: And so then thanks, Russ, for the hint, read it.

[0:05:20] Trustee Luckham: And so indeed, read it.

[0:05:21] Trustee Luckham: And if you have any initial early queries, I'm presuming that somebody on staff might be able to help us to facilitate a more wholesome conversation when we get to that discussion at our next meeting, which will be in three weeks.

[0:05:36] Trustee Luckham: So if that's good, CAO, we'll continue on.

[0:05:41] Trustee Luckham: Anything else to add or remove?

[0:05:45] Trustee Luckham: Okay.

[0:05:45] Trustee Luckham: So I'm going to take it then that we adopt the agenda as presented.

[0:05:50] Trustee Luckham: Thank you very much.

[0:05:52] Trustee Luckham: we do have our context notes there that's useful and helpful we don't have anything to rise and

[0:06:00] Trustee Luckham: report from an in-camera meeting and I don't believe we have an in-camera session even today

[0:06:05] Trustee Luckham: so that's all good and so adoption of minutes we have an old set of minutes here which

[0:06:12] Trustee Luckham: made me pause a little bit but it's all looking pretty good so that draft executive

[0:06:20] Trustee Luckham: executive committee minutes of january the 31st are there any concerns with those toby elliott

[0:06:26] Trustee Luckham: sorry

[0:06:30] Voice 7: um yes the it's very small but the cao was promoted to a member of the executive i think in

[0:06:37] Voice 7: the uh first there you are russ you lucky lucky person thank you

[0:06:42] Voice 10: very much i

[0:06:44] Voice 7: don't know if you

[0:06:45] Voice 7: want that but maybe we should put you back with the staff where you like to

[0:06:50] Trustee Luckham: be i always thought

[0:06:52] Trustee Luckham: I thought the CAO was a member of the executive.

[0:06:55] Trustee Luckham: Is

[0:06:56] Voice 6: that the problem?

[0:06:57] Trustee Luckham: You can fix that however

[0:06:58] Voice 6: way you wish.

[0:06:59] Voice 6: We'll try that.

[0:07:01] Trustee Luckham: Anything else?

[0:07:03] Trustee Luckham: Then I'll take it then that the minutes of February 31st be adopted as amended.

[0:07:08] Trustee Luckham: And I'll let you figure that out.

[0:07:11] Trustee Luckham: So thank you by general consent.

[0:07:14] Trustee Luckham: So executive committee minutes of March the 12th.

[0:07:17] Trustee Luckham: What do those look like?

[0:07:18] Trustee Luckham: Is the CAO in his proper seat there?

[0:07:21] Trustee Luckham: Look at that.

[0:07:22] Trustee Luckham: He is.

[0:07:24] Voice 11: Okay.

[0:07:25] Trustee Luckham: So demoted already. So if there's no changes to those minutes, I'm going to take

[0:07:31] Trustee Luckham: it then that they also be received as presented by general consent. So this brings us to our

[0:07:39] Trustee Luckham: follow-up action list. And perhaps we'll just raise items of significance and reporting out

[0:07:46] Trustee Luckham: accordingly from the areas. I'm going to go to the CAO to start with.

[0:07:51] Voice 5: Thanks, Mr. Chair.

[0:07:52] Voice 5: Both Claire and Julia are away.

[0:07:55] Voice 5: This is the March break period,

[0:07:58] Voice 5: and it's purposefully arranged trust counsel relative to that break.

[0:08:05] Voice 5: So a lot of the work that you see here is either being cleaned out

[0:08:08] Voice 5: or we can provide you responses from an admin

[0:08:12] Voice 5: or a trustee or services perspective at the next meeting.

[0:08:16] Voice 5: Otherwise, I think we can be quite brief.

[0:08:19] Voice 5: We've seen you a lot in the last two or three weeks, which has been great.

[0:08:24] Voice 5: We've already talked about item one here, which is the decision making thing. I'm not actioning

[0:08:28] Voice 5: it until there's some sort of corporate planning structure that all the trustees have agreed to,

[0:08:34] Voice 5: or you tell me to do something else. Then just moving on to my anecdotal report,

[0:08:42] Voice 5: a few things. We're quite successful in our hiring practices right now.

[0:08:47] Voice 5: we do have a couple my focus is uh information services that team really needs some support

[0:08:53] Voice 5: i do feel that we got some direction from trust council around strategic planning and trust

[0:09:00] Voice 5: council so that then is um i had a meeting with sheehan yesterday just a a ramp down

[0:09:07] Voice 5: seeing what some of the outcomes were so i'm going to keep you abreast of that

[0:09:11] Voice 5: the governance committee is working through a few things and some of the material they're

[0:09:21] Voice 5: working through is is necessarily yours as well that's why I referenced them in my update they've

[0:09:28] Voice 5: reached out to the consultants from the 2022 governance review there's some discussion on

[0:09:35] Voice 5: on having them attend the meeting,

[0:09:39] Voice 5: the Governance Committee meeting that's coming up

[0:09:42] Voice 5: to sort of review matters.

[0:09:45] Voice 5: You know, had a discussion with them,

[0:09:47] Voice 5: I think it was last Friday.

[0:09:51] Voice 5: Yeah, so that's an ongoing piece.

[0:09:54] Voice 5: We're getting a quote from them

[0:09:55] Voice 5: and we'll see whether that lands.

[0:09:56] Voice 5: It's for May 2nd, that Governance Committee meeting.

[0:10:00] Voice 5: And really that's it.

[0:10:01] Voice 5: That's it for me right now.

[0:10:03] Voice 5: Now, I must admit, I haven't turned my mind to June's council.

[0:10:10] Voice 5: I will note, and we'll probably talk about this later,

[0:10:12] Voice 5: we had a pretty full agenda just a couple of weeks ago, and we did it.

[0:10:17] Voice 5: We got through it, and it seemed like most people were pretty engaged with it.

[0:10:23] Voice 5: So maybe the tolerance for a lot of work like that is increasing.

[0:10:27] Voice 5: I'm not sure.

[0:10:28] Voice 5: We can talk about it, but probably next week or the week after,

[0:10:32] Voice 5: we'll start to really think about what june looks like and that's it for me thank you very much

[0:10:39] Trustee Luckham: okay uh thank you ceo any uh questions for the ceo on his um follow-up action list or anything

[0:10:49] Trustee Luckham: no um i'll just because you mentioned hiring and success um i know we've hired the new

[0:10:56] Trustee Luckham: sierra uh person john elliott i believe excited about that and wonder whether or not there might

[0:11:01] Trustee Luckham: be an opportunity for him to be introduced to us today or is that at a future meeting yeah no he's

[0:11:07] Voice 5: not um uh he hasn't started um he's uh i'd have to talk to claire but i think he's away for a

[0:11:15] Voice 5: couple of a couple of weeks or something like that before he officially starts so okay perfect then

[0:11:19] Trustee Luckham: that's great

[0:11:20] Voice 5: so

[0:11:21] Trustee Luckham: then um let's go uh to um director of legislative services uh david marley yeah

[0:11:31] Voice 6: Yeah, good morning. Thank you.

[0:11:33] Voice 6: FOP action list on page 20.

[0:11:36] Voice 6: The items that are targeted for July,

[0:11:39] Voice 6: there's three items listed, item two, item three, and item four.

[0:11:45] Voice 6: I intend to deal with items three and four together

[0:11:49] Voice 6: in a single report back to council

[0:11:52] Voice 6: because they're kind of related.

[0:11:54] Voice 6: It's to do with trustee access to key documents

[0:11:57] Voice 6: and trustee access to an integrated calendar.

[0:12:01] Voice 6: And then item one, sorry, item two would be just a briefing regarding the Code of Conduct.

[0:12:10] Voice 6: So those are the outstanding items.

[0:12:12] Voice 6: I do have two other items just to mention, unless there's any questions on the action list.

[0:12:20] Trustee Luckham: Okay.

[0:12:21] Trustee Luckham: Trustee Elliott.

[0:12:23] Voice 7: Thank you, Director Marley.

[0:12:24] Voice 7: you mentioned um july uh would a report out to ec on those two items be possible

[0:12:32] Voice 7: before june trust council like are you thinking we could bring that to trust council in june

[0:12:38] Voice 6: that's the i'm sorry i just said july doesn't intend there's june oh

[0:12:43] Voice 7: okay perfect

[0:12:45] Voice 6: june trust

[0:12:46] Voice 6: council so that would be going on the next um uh ec meeting okay if i may mr chair just want to

[0:12:58] Voice 6: comment on two items yes

[0:13:00] Voice 13: please okay

[0:13:01] Voice 6: so the first one is that e-scribe is

[0:13:07] Voice 6: undertaking a major overhaul upgrade is going to be completely different much faster more

[0:13:16] Voice 6: functional more intuitive so and some of the functions in there that are available in the

[0:13:25] Voice 6: new eScribe could address some of the issues raised by trustees such as having HTML, access

[0:13:36] Voice 6: to HTML agendas or even online agendas such as using the eScribe portal to follow the

[0:13:47] Voice 6: meeting for staff to take minutes directly in there and for the chair to undertake voting.

[0:13:54] Voice 6: So I will be reporting back more on that once I know more information.

[0:13:59] Voice 6: I just want you to be aware that that is definitely going to be a change in the background here.

[0:14:05] Voice 6: And I think once we have that functionality, we'll be coming back to Council with some potential changes

[0:14:12] Voice 6: the way we run the meetings based on the new functionality in eScribe.

[0:14:17] Voice 6: So we've asked for the eScribe upgrade to happen after September Trust Council.

[0:14:21] Voice 6: It seems to be the best period.

[0:14:23] Voice 6: and then that gives us a settling period to figure out how we want to use that.

[0:14:29] Voice 6: And then the only other thing I wanted to report is next week,

[0:14:32] Voice 6: as you know, we joined the Municipal Insurance Association of BC

[0:14:36] Voice 6: and they do an annual risk assessment conference.

[0:14:39] Voice 6: So as this is the first one, both Julie and I will be attending that next week in Vancouver.

[0:14:46] Voice 6: Anything out of that that we can report back, we will.

[0:14:50] Voice 6: That's all I have for now.

[0:14:51] Voice 6: Okay.

[0:14:54] Trustee Luckham: Any questions for the director? Just two things from myself. That's good news,

[0:15:04] Trustee Luckham: interesting and good news with respect to the eScribe thing. In the conversation we had last

[0:15:11] Trustee Luckham: week, it struck me that Bowen was still using eScribe, but they had indicated not because some

[0:15:19] Trustee Luckham: of that functionality was partially available. And so if that's been enhanced in a new version,

[0:15:24] Trustee Luckham: and that's good news. I just note and I think that we confirm we are still using eScribe as

[0:15:32] Trustee Luckham: the tool to assemble the agenda packages. Is that correct? Yeah, that is correct.

[0:15:37] Trustee Luckham: Because the one thing that I always find problematic is the name of the document

[0:15:42] Trustee Luckham: isn't apparent when you have multiple eScribe documents open. And so it makes it difficult to

[0:15:48] Trustee Luckham: alternate tabs. So I don't know if that's something that can be addressed. But

[0:15:53] Trustee Luckham: But if you look at it as a PDF, well, I can explain that to Laurie or somebody later on because I don't have it open on my computer at the moment.

[0:16:03] Trustee Luckham: But the title doesn't carry over onto the way that we have the ability to view it.

[0:16:12] Trustee Luckham: So that's good.

[0:16:13] Trustee Luckham: So the other item I just wanted to ask about.

[0:16:17] Voice 6: If I may, Mr. Chair?

[0:16:18] Trustee Luckham: Yes.

[0:16:19] Voice 6: Yeah, I'll send you an email offline, but that's not e-scribe.

[0:16:22] Voice 6: right? That's the browser that you're using to read the PDF. There is a setting that allows you

[0:16:29] Voice 6: to change that. So it will put the name of the document in the tab.

[0:16:34] Trustee Luckham: Okay. I thought I was using Acrobat actually, but I'll look closely at that. So that's great. Thank

[0:16:39] Trustee Luckham: you. So my other real question is, there was some correspondence from a trustee about seeking

[0:16:46] Trustee Luckham: support for legal counsel. Are we going to see that somewhere or is that in hand?

[0:16:56] Voice 6: I'm not sure what that's referring to.

[0:16:58] Voice 6: Is that a request of counsel?

[0:17:01] Voice 6: If we missed on the file of action, I'll go back and do it.

[0:17:04] Trustee Luckham: Support for legal counsel.

[0:17:06] Trustee Luckham: I'm trying not to be too explicit about it.

[0:17:08] Voice 6: Oh, yes.

[0:17:09] Voice 6: That actually is not something we could be talking about here, I don't think.

[0:17:13] Voice 6: That's something that the CAO has on hand.

[0:17:16] Trustee Luckham: Okay.

[0:17:16] Trustee Luckham: So we'll see that in the future.

[0:17:19] Voice 5: I don't know whether you will.

[0:17:22] Trustee Luckham: Perfect then.

[0:17:23] Trustee Luckham: Then that's good.

[0:17:23] Trustee Luckham: good. It's just I've been looped into that messaging. So that's great. Then I'm going

[0:17:30] Trustee Luckham: to continue on then to who have I got next here? Chair, before we move on, I have just one quick

[0:17:36] Trustee Luckham: question. I did see your hand up there. I apologize.

[0:17:39] Voice 7: Go ahead. David, could you connect

[0:17:42] Voice 7: with ITC manager Kate Emmings and see if the Conservancy has any questions around risk

[0:17:48] Voice 7: management um that maybe the conference could could address i'm just assuming you'll be in

[0:17:54] Voice 7: contact but um that's definitely an area that the conservancy is really interested in

[0:18:00] Voice 7: engaging with thanks yeah

[0:18:02] Voice 6: no we've had that discussion but thanks okay good so

[0:18:07] Trustee Luckham: who we got

[0:18:08] Trustee Luckham: next here now um i guess i'm gonna go to stefan sermac as the next person in attendance

[0:18:16] Trustee Luckham: Attendance, Trust Area, Regional Planning Services.

[0:18:22] Voice 3: Thank you, Mr. Chair.

[0:18:23] Voice 3: Good morning, everybody.

[0:18:25] Voice 3: I'll be quick and brief.

[0:18:27] Voice 3: Of course, I just closed the screen and I can't find it.

[0:18:30] Voice 3: Most of the items that I have, again, are as per usual,

[0:18:34] Voice 3: they've been referred to the Regional Planning Committee,

[0:18:38] Voice 3: which begs the question, should I take them off this list?

[0:18:41] Voice 3: The Regional Planning Committee, as you know,

[0:18:45] Voice 3: got the housing strategic action plan before trust council trust council adopted it we're

[0:18:50] Voice 3: currently implementing that therefore this is just going to kind of keep being redundant i'm

[0:18:56] Voice 3: not sure if you would like me to take it off this list and just fully give it to the regional

[0:19:00] Voice 3: planning team we can we haven't really had that discussion but that would be my recommendation

[0:19:05] Voice 3: and if you'd like i can put that in a in a report next time or we can just make that agreement right

[0:19:11] Voice 3: now uh

[0:19:13] Trustee Luckham: so which item are you talking about my

[0:19:16] Voice 3: apologies i'm on page uh 21 activities number

[0:19:21] Voice 3: one and two yeah and number one is develop a communication strategy and materials to support

[0:19:28] Voice 3: awareness of the housing affordability advocacy request and rationale that is uh an item within

[0:19:34] Voice 3: the implementation of the housing strategic action plan that was adopted and same thing

[0:19:38] Voice 3: with coordinate around table and housing that also is being worked on and planned for that as

[0:19:45] Voice 3: per the adopted strategic action plan so those are both now well baked inside that plan that was

[0:19:51] Voice 3: adopted if you'd like me to keep reporting on that i'm happy to do so but if you think you're

[0:19:57] Voice 3: comfortable with it being fully in the purview of a regional planning committee with an adopted

[0:20:02] Voice 3: trust council plan it might be a good time to remove these off this list

[0:20:06] Trustee Luckham: right and i see there

[0:20:07] Trustee Luckham: that indeed it says October 11th referred to Regional Planning Committee both of those

[0:20:11] Trustee Luckham: and so presumably that was by motion so I'd be content that if they came off our list because

[0:20:16] Trustee Luckham: they'll come back to us if the Regional Planning Committee wants to draw attention to it.

[0:20:21] Trustee Luckham: Does anybody have any disagreement with that? Okay so let's just make the follow-up action list

[0:20:28] Trustee Luckham: cleaner.

[0:20:30] Voice 3: So that's number one and two, no thank you, and number three we're working on

[0:20:35] Voice 3: We've been working on this for quite a while, and this is evaluating the implications of a longer

[0:20:40] Voice 3: referral response window to First Nations. We have some pretty easy answers on that. That's not hard.

[0:20:46] Voice 3: But the second part, the B, consider how Trust Council and LTCs might consult with First Nations

[0:20:51] Voice 3: to better understand what changes to the current process to make improvements. We're actively

[0:20:57] Voice 3: working on that a lot, especially in the north, working with Comox, Estonamo, Estonanas, Squamish,

[0:21:03] Voice 3: and we've been talking to others as Say Out and LIACS and others.

[0:21:08] Voice 3: And so this conversation is ongoing

[0:21:10] Voice 3: and we're getting a lot of results from good conversations,

[0:21:14] Voice 3: but the conversations take a long time.

[0:21:16] Voice 3: So I hope you don't mind that I'm comfortable reporting back

[0:21:20] Voice 3: and we've got a report, we've got a structure.

[0:21:23] Voice 3: I could kind of bring it back at any time,

[0:21:25] Voice 3: but we're really enjoying these conversations

[0:21:27] Voice 3: and hearing from First Nations themselves

[0:21:29] Voice 3: as opposed to me just reporting out my thoughts and opinions.

[0:21:32] Voice 3: So that's ongoing work, is what I'm saying.

[0:21:36] Voice 3: Number four, staff to pop up with ministry regarding.

[0:21:38] Voice 3: I think that's in Claire's window.

[0:21:41] Voice 3: I'll leave that for her to come back and report about responding to the ministry staff there.

[0:21:46] Voice 3: Withdraw the application.

[0:21:47] Voice 3: Oh, that's complete.

[0:21:48] Voice 3: Number five and number six.

[0:21:50] Voice 3: Oh, I think that's.

[0:21:53] Voice 3: I'm not sure where that's at, but Claire was working with you on that for number six.

[0:21:57] Voice 3: So, yeah,

[0:21:58] Voice 10: there you go.

[0:21:59] Voice 3: That's my whole report.

[0:22:00] Voice 3: And if you'd like, if you have any questions about that, I'll answer them.

[0:22:02] Voice 3: otherwise i can go into my really quick summary of other things if

[0:22:08] Voice 6: i may miss the chair i'll be

[0:22:10] Voice 6: assisting with the letters yeah i'll help you with that stuff go ahead thank

[0:22:18] Trustee Maude: you right

[0:22:23] Trustee Luckham: i actually did

[0:22:24] Trustee Luckham: talk to claire about that um last week and um that is a is a work in progress i understand

[0:22:33] Trustee Luckham: Okay. So that's great. So, and Chris Hutton used to be in that loop as well. So, yeah.

[0:22:40] Trustee Luckham: Okay. Thank you. Anything else? Any questions? I see Trustee Peterson has a question there.

[0:22:47] Trustee Luckham: there yeah

[0:22:49] Voice 9: thank you more of a comment than a question but i just want to say that it's um

[0:22:53] Voice 9: it's good to hear the update around uh number three the referral response i appreciate that

[0:23:00] Voice 9: you know that's ongoing conversations but good to know that the sort of technical part of it

[0:23:06] Voice 9: is not a big deal uh as far as that goes and um it will it will be good to um get to a point where

[0:23:14] Voice 9: where we can bring something to trust council

[0:23:18] Voice 9: about changing our process.

[0:23:21] Voice 9: So I think that'd be a positive step.

[0:23:23] Voice 9: Anyway, I appreciate the work.

[0:23:24] Voice 9: Good to hear a positive update.

[0:23:26] Voice 9: Thank you.

[0:23:27] Voice 3: Great, if I may, Mr. Che.

[0:23:29] Voice 9: Yes.

[0:23:31] Voice 3: Is it, if it's the wish of the EC,

[0:23:33] Voice 3: I'm pretty sure we could put at least something together

[0:23:35] Voice 3: for this upcoming trust council,

[0:23:38] Voice 3: if that's something you would like to find a slot for.

[0:23:41] Voice 3: And I haven't talked to the CAO or yourselves.

[0:23:43] Voice 3: cells but so there you go if

[0:23:49] Voice 9: i can just follow up i i think that would be great if that can happen

[0:23:53] Voice 9: um not presupposing but if it can because it will be a year in june so it'd be wonderful if there's

[0:24:00] Voice 9: some kind of update for trust council i know uh many people are interested okay

[0:24:08] Voice 3: i'll follow up

[0:24:09] Voice 3: on that uh intent maybe if if it's not a request for decision perhaps it's at least a briefing of

[0:24:14] Voice 3: of some sort okay

[0:24:18] Trustee Luckham: anything else from anybody no so do you want to follow up on an area report

[0:24:25] Voice 3: i do two key things i just want to bring your attention to of course my life is dominated by

[0:24:30] Voice 3: the implementation of the city view software um just a wonderful team supporting getting that in

[0:24:36] Voice 3: and i'll yeah i just can't say enough about the support i'm getting from from everywhere

[0:24:42] Voice 3: that's from dave beast and information services to kim leading the validation team

[0:24:47] Voice 3: I expect at the end of this week to sign off on the end of the validation phase, which means that staff have predominantly tried to find every problem they can with the software.

[0:24:59] Voice 3: That means we move into the next phase, which is acceptance user training.

[0:25:05] Voice 3: I forget exactly the terminology, but that's when then we try to take it from the portal side.

[0:25:10] Voice 3: And that is the that's the CityView team themselves trying to make sure that the flows that we've created and everything works well.

[0:25:17] Voice 3: And then followed by the whole training of staff, which will happen between April 22nd and May 10th.

[0:25:25] Voice 3: There's some sort of pre-training for certain people, and then there's going to be advanced training after that.

[0:25:30] Voice 3: But the basic training is April 22nd to May 10th.

[0:25:32] Voice 3: And we're still on target to go live May 13th.

[0:25:35] Voice 3: And the team is quite excited to bring this new software, especially for the public.

[0:25:41] Voice 3: It's quite a learning curve for staff, but I think the public will love it.

[0:25:45] Voice 3: The other one is Meeting Administrator.

[0:25:47] Voice 3: We have hired a new Meeting Administrator.

[0:25:50] Voice 3: She starts April 2nd.

[0:25:52] Voice 3: It's kind of a lumpy time to incorporate her into our team because we have people retiring

[0:25:57] Voice 3: and people on vacations coming back.

[0:25:59] Voice 3: But nonetheless, you're going to start to see a new staff person online for local trust

[0:26:04] Voice 3: committees as much as possible.

[0:26:06] Voice 3: We expect about, you know, four weeks to six weeks for her to get her training and orientation to be, you know, primed to run the show, so to speak.

[0:26:16] Voice 3: But we're really excited about it.

[0:26:18] Voice 3: It's a current minute taker from Gabriola, who's now accepted that role.

[0:26:22] Voice 3: And just thought you'd like to know that she'll be coming online.

[0:26:28] Trustee Luckham: Well, very good.

[0:26:29] Trustee Luckham: We were quite excited about that at the last Gabriola LTC meeting to hear that news.

[0:26:34] Trustee Luckham: So that's good.

[0:26:34] Voice 11: Oh, great.

[0:26:35] Trustee Luckham: Yeah.

[0:26:37] Trustee Luckham: Rusty Elliott.

[0:26:39] Voice 7: Thank you, Chair. So question about the minute-taking function for that media administrator.

[0:26:44] Voice 7: This is just a one-year role. It's not a

[0:26:48] Voice 7: full-time. So are we going to be evaluating

[0:26:53] Voice 7: which LTCs will keep their sort of local minute-taker? There is concern among some LTCs

[0:27:01] Voice 7: that they'll lose their minute-taker who's very familiar with their process and the people and

[0:27:08] Voice 7: the community so um i'm assuming that all that evaluating will happen but um it'd be good to

[0:27:14] Voice 7: get some clarity um and communications as we as she comes online if we could well

[0:27:23] Voice 3: maybe i can

[0:27:24] Voice 3: probe that question a little bit if i may mr chair yep okay so the there have been communications

[0:27:29] Voice 3: with minute takers themselves i've written directly to all of them um as well we'll be

[0:27:34] Voice 3: be going into renewing contracts right about now they should be getting that um the current status

[0:27:39] Voice 3: is we've asked all the current minute takers um we're offering them a renewal of their contract

[0:27:45] Voice 3: don't know what they're going to say and but with the understanding that there will be a reduction

[0:27:49] Voice 3: in available you know opportunities there's you know we're trying to distribute the work

[0:27:58] Voice 3: in a way that makes sense for the meeting administrator they can't go to every single

[0:28:01] Voice 3: meeting and the more comfortable they get running this the zoom component the more comfortable we

[0:28:07] Voice 3: assume that she's going to get with that combining minute taking and zoom services so the goal is to

[0:28:12] Voice 3: save some money and not have so many minutes to like not duplicate the services and we have

[0:28:18] Voice 3: tracked out the entire year for that where it doesn't make sense we've tried to pull back

[0:28:23] Voice 3: there's some meetings i think they're so it's it's a bit of a balance but all offices are

[0:28:28] Voice 3: are contributing to that assessment right now and forecasting and it'll be reiterated as we go

[0:28:34] Voice 3: forward so we'll certainly keep listening to any input that you provide thanks

[0:28:40] Voice 7: that's great i knew

[0:28:41] Voice 7: you'd have it in hand i just wanted to be able to report it

[0:28:44] Voice 7: thanks that's

[0:28:48] Trustee Luckham: steve peterson thank you

[0:28:52] Voice 9: chair it's just kind of a follow-up to um to that um we are anticipating make having some savings

[0:28:59] Voice 9: savings financial uh savings out of out of this new position and i know that as trustee elliott

[0:29:06] Voice 9: mentioned that you know we have the new hires a one-year position um i'm just wondering in terms

[0:29:14] Voice 9: of by the time that we're getting into the budget cycle in the fall or do you think we're going to

[0:29:20] Voice 9: be able to have some reporting about you know to support the the um proposition of making that

[0:29:29] Voice 9: that position a permanent position like in terms of the cost savings you think that's going to be

[0:29:34] Voice 9: relatively easy to pull together as far as that i mean this is something i really support but you

[0:29:40] Voice 9: know when we go to trust council and and budgetary if we can we're able to show that we're saving

[0:29:45] Voice 9: um some money then i think it'll be more supported at at you know next march's um

[0:29:52] Voice 9: budget discussion so thank

[0:29:57] Voice 3: you to the chair i i

[0:29:59] Voice 3: time.

[0:30:00] Voice 3: Tracking metrics of the effectiveness and efficiencies that may be gained from this position are top of mind, and there's a couple ways to do that. Of course, the direct savings and minute-taker costs that we may be saving, but there's other costs that I'm trying to make sure that we're tracking as well, and that includes not having to have planning admin staff being at the Zoom meetings.

[0:30:23] Voice 3: For example, we're celebrating Will's departure and Will was administering a lot of Zoom meetings.

[0:30:28] Voice 3: The fact that she can now, or whomever's in that position, do other duties is a cost savings in a sense of running those meetings.

[0:30:35] Voice 3: So I'm trying to translate that in a way that's transparent.

[0:30:40] Voice 3: And so there's more to that as well.

[0:30:42] Voice 3: Information services, for example, you all know Daphne.

[0:30:45] Voice 3: If she doesn't have to attend the meetings as much to save the bacon of Will, that too is a cost.

[0:30:51] Voice 3: So I'm trying to, we have a table that we're tracking that as much as possible, and I'll report everything that I can. And I think this team, the executive committee, could also report some more on the sort of qualitative side of things. Was it a value? What did you notice? What worked? What didn't work? And then you could help me perhaps with that business case, presuming it comes forward looking for an extension next year.

[0:31:14] Voice 3: But it'll have to be an honest assessment. Was it effective or not? And I'll present you what I learned as soon as I can learn it.

[0:31:20] Voice 3: But that'll have to be, you know, in summer when we're perhaps in a bit of a lull of reporting.

[0:31:27] Voice 3: So,

[0:31:27] Trustee Luckham: yeah. Thanks.

[0:31:31] Trustee Luckham: Hand up in the boardroom.

[0:31:32] Voice 5: Yes, sir. So staff didn't anticipate that this area would be of such interest.

[0:31:37] Voice 5: We can certainly develop some reporting that's, you know, succinct and an overview of what we do with this position.

[0:31:46] Voice 5: as we move forward

[0:31:47] Voice 5: if that's helpful

[0:31:50] Voice 5: and

[0:31:52] Voice 5: get that to you

[0:31:53] Voice 5: as soon as you need it.

[0:31:57] Trustee Luckham: Okay, well,

[0:31:59] Trustee Luckham: I guess that's up to you. I think

[0:32:01] Trustee Luckham: Stefan's update there was

[0:32:02] Trustee Luckham: satisfactory in my mind. It's a moving

[0:32:05] Trustee Luckham: target and this depends on

[0:32:07] Trustee Luckham: the skills of the individual and stuff.

[0:32:09] Trustee Luckham: Like I say, I was pleased

[0:32:11] Trustee Luckham: about the choice there.

[0:32:12] Voice 10: Okay, great.

[0:32:14] Trustee Luckham: I'm not seeing any

[0:32:15] Trustee Luckham: any need for any further information there.

[0:32:20] Trustee Luckham: So Stefan, is that it for you?

[0:32:24] Voice 3: Yes, sir.

[0:32:25] Voice 3: Those are the two key things for you right now.

[0:32:26] Trustee Luckham: All right.

[0:32:27] Trustee Luckham: So Director Frater and Director Mobs, not with us.

[0:32:33] Trustee Luckham: Do you have anything to report on their behalf, CAO?

[0:32:39] Voice 5: We're just putting together the communication

[0:32:41] Voice 5: to the minister that includes the financial plan bylaws.

[0:32:46] Voice 5: Yeah, yeah.

[0:32:48] Trustee Maude: So I think that's

[0:32:49] Voice 5: the one big piece there.

[0:32:52] Voice 5: Claire has Tyler here as her able representative with regards to the next fundamental question around the policy statement. So I don't think so. I think we're good.

[0:33:03] Trustee Luckham: Well, okay, very good. So Tyler is in the room there.

[0:33:07] Voice 5: Yes.

[0:33:07] Trustee Luckham: Oh, good. Well, thank you for joining us and stepping in to support the Trust Area Services items here today.

[0:33:16] Trustee Luckham: and um let us continue um so then that brings us to local trust committee chair

[0:33:23] Trustee Luckham: updates and i'm going to start in reverse order now that'll be toby elliott first tim peterson

[0:33:29] Trustee Luckham: and then david maude and myself so over to you toby it's all right um

[0:33:35] Voice 7: thank you chair

[0:33:36] Voice 7: so yes caught me in a mid um two apologies sorry i'm scrolling through my notes ltc main uh island

[0:33:47] Voice 7: we met on monday the 25th in person so that was our first um live meeting after uh two electronic

[0:33:54] Voice 7: or sorry i was electronic on the first one we reviewed the lub amendments um proposed by staff

[0:34:02] Voice 7: did some uh negotiating it was almost like an auctioneer's table for a bit there do we have

[0:34:08] Voice 7: do we have 200 square feet 200 300 square feet no we're not going to go to 500

[0:34:12] Voice 7: hundred and um so there were um it was a good discussion and so this is a staff is going to

[0:34:20] Voice 7: work on the bylaw and send it out for referrals and comments without public hearing so uh that's

[0:34:28] Voice 7: in line with the new legislation it aligns with the ocp so um that's been a good piece of work

[0:34:36] Voice 7: We did not get the Housing Accelerator funding, and I will note that Bowen Municipality got a healthy, I think it was 1.2 million, so congratulations to Bowen Island, but staff reported they'd learned a lot from the process and that it was really valuable to work through the application, and it's contributed to the housing strategy overall, and it's going to inform future work.

[0:35:05] Voice 7: applications so that was great um and that's my only report i think i've yeah everything else

[0:35:13] Voice 7: has reported out uh we're still struggling to uh trustee mod or vice chairman did you say you can

[0:35:23] Voice 7: attend that sunday in south pender for that special meeting when i'm not here on that weekend

[0:35:28] Voice 7: or we're going to have one of the two local trustees chair it

[0:35:32] Trustee Maude: logistically i can make it

[0:35:34] Trustee Maude: work but i have not heard back as to whether they want me to make it work oh

[0:35:38] Voice 7: okay okay i'll get

[0:35:39] Voice 7: stuff to follow up because i think we would prefer to have you there would be great um

[0:35:45] Voice 7: and my apologies i did miss our gabriela ltc meeting i know you'll report on that um chair

[0:35:51] Voice 7: but um just to say it was for a very amazing indigenous foods gathering conference in

[0:35:59] Voice 7: um territory in uh port alberni and i learned so much about traditional foods and first nations

[0:36:08] Voice 7: um really mostly on the west coast and and sort of north coast how they're accessing their

[0:36:15] Voice 7: territories for food emergency food security and traditional food services and not services but

[0:36:23] Voice 7: But it's really changing the conversation around health.

[0:36:28] Voice 7: And so diabetes is a big concern in many First Nations communities.

[0:36:32] Voice 7: And there's just been incredible testimonials about how access to traditional foods is transforming their diets.

[0:36:41] Voice 7: There's some really innovative programs.

[0:36:42] Voice 7: And I'm hoping to bring back some information about a, there's a capacity building shore cleanup network that's working with First Nations and local governments.

[0:36:54] Voice 7: So looking at shoreline, abandoned vessels, plastics and debris.

[0:37:01] Voice 7: And then I got into some good conversations about Indigenous protected and conserved areas.

[0:37:06] Voice 7: And so I'm learning lots there.

[0:37:08] Voice 7: So my apologies for missing our LTC meeting, but it was, I think it was well worth it.

[0:37:15] Voice 7: Thanks for that.

[0:37:17] Trustee Luckham: Thank you, Toby.

[0:37:18] Trustee Luckham: Tim Peterson.

[0:37:22] Voice 9: Thank you, Chair.

[0:37:23] Voice 9: So just had one meeting since our last meeting, which was on Friday, a special meeting on

[0:37:29] Voice 9: Hornby to look at short-term vacation rental changes.

[0:37:38] Voice 9: Very well attended meeting.

[0:37:42] Voice 9: there was a resolution that came out of that but unfortunately um uh both the local trustees have

[0:37:48] Voice 9: expressed some concerns and reconsideration of that um resolution and so uh i've been in contact

[0:37:58] Voice 9: with planning staff and the regional planning manager there and to see how we can better support

[0:38:04] Voice 9: that decision making and especially the sort of information and taking things slow maybe

[0:38:11] Voice 9: maybe separating out topics and try and serve that LTC as best we can.

[0:38:20] Voice 9: It's a thorny topic.

[0:38:23] Voice 9: You know, the present situation is sort of wide open Wild West

[0:38:28] Voice 9: and the change in the provincial legislation in the fall

[0:38:35] Voice 9: all made what was going to be a very simple change now quite complicated.

[0:38:42] Voice 9: So having everybody wrap their heads around what the options are is really important.

[0:38:48] Voice 9: And I'll leave it at that.

[0:38:54] Voice 13: All right. Thank you, Trustee Peterson, Vice Chair Peterson.

[0:38:59] Voice 13: Vice Chair Maude.

[0:39:00] Trustee Maude: Thank you.

[0:39:01] Trustee Maude: Only thing to report to yesterday, we had an electronic meeting with Saturna.

[0:39:07] Trustee Maude: it was basically surrounding a density transfer

[0:39:12] Trustee Maude: that seemed rather straightforward but the day before

[0:39:16] Trustee Maude: we received two extensive pieces of correspondence from

[0:39:20] Trustee Maude: neighbors with concerns which

[0:39:24] Trustee Maude: unfortunately got a little bit awkward because one of the trustees did not have

[0:39:28] Trustee Maude: access to their trust email so they did not have

[0:39:32] Trustee Maude: received those documents

[0:39:36] Trustee Maude: documents. So it's one of those complicated things is he's got the new Starlink, which

[0:39:46] Trustee Maude: apparently conflicts with our security settings with our email. So Mr. Beeston and the trustee,

[0:39:53] Trustee Maude: I think got things sorted out now, but for the time being they decided to defer the decision

[0:39:59] decision on that application until the trustee had the

[0:40:03] Trustee Maude: ability to review all of the information

[0:40:06] Trustee Maude: before us. Other than that, next week we've got North Pender, and following that we have Demet,

[0:40:12] Trustee Maude: and so next I'll have the last report of all the great things that are happening within the trust.

[0:40:20] Trustee Luckham: Okay, great. Well, that's interesting. I have Starlink here, have for a year and a half now

[0:40:26] Trustee Luckham: hour or more and never had any issues. So I suspect it's something to do with something

[0:40:31] Trustee Luckham: else. But anyway, there we go. So from my area, I'm just trying to reflect here, Gambier

[0:40:42] Trustee Luckham: and my notes, we essentially, where am I now? Where am I? Okay, here we are. So it's interesting.

[0:40:56] Trustee Luckham: We had some interest in the whole short-term vacation rental legislation from members of the public and balancing that against an application, which was also on our agenda, around a temporary use permit for a short-term vacation rental.

[0:41:10] Trustee Luckham: rental. And so there's certainly those that want to defend the right to have full access to

[0:41:20] Trustee Luckham: vacation rentals without provincial interference with the more recent legislation of which we've

[0:41:26] Trustee Luckham: asked to be, the LTC has asked to be included. And then versus the need for homes for islanders

[0:41:36] Trustee Luckham: and people that live and work on the island presently

[0:41:39] Trustee Luckham: and balancing that out.

[0:41:42] Trustee Luckham: And so that's a live conversation there.

[0:41:48] Trustee Luckham: We certainly continue to advance the major project,

[0:41:52] Trustee Luckham: which is the Galeano Island Comprehensive Official Community Plan.

[0:41:57] Trustee Luckham: In fact, on Saturday,

[0:41:58] Trustee Luckham: that it would have been an open house there,

[0:42:01] Trustee Luckham: a workshop there, engagement.

[0:42:04] Trustee Luckham: and hopefully that went very well we're very pleased to have Nerissa Chadwick as

[0:42:11] Trustee Luckham: the planner on that project is doing brings a vibrancy to it and intuitive

[0:42:21] Trustee Luckham: instincts to advancing this in a really good way with the community so grateful

[0:42:27] Trustee Luckham: for that. There's a covenant that's not on today's agenda, but likely we'll be seeing

[0:42:35] Trustee Luckham: that here looking for legal review costs. We'll see that in the future. And otherwise,

[0:42:46] Trustee Luckham: that's the meeting. We also had a special meeting on Monday. It wasn't really a meeting. It was

[0:42:54] Trustee Luckham: just a briefing, a conversation, no decisions being made, respecting meeting with SNANEMO

[0:43:04] Trustee Luckham: on Thursday to talk about OCP and other application work that's on our agenda and working

[0:43:12] Trustee Luckham: more collaboratively with them in order to facilitate addressing their core

[0:43:18] Trustee Luckham: needs and interests in the work that we do so really excited about that work and that'll be

[0:43:25] Trustee Luckham: Thursday that'll be tomorrow and and then of course the CAOHC committee met on Monday and

[0:43:41] Trustee Luckham: that work continues we're now involved in a selection process for the consultant

[0:43:51] Trustee Luckham: and we anticipate in April we'll be making some announcements around that.

[0:43:59] Trustee Luckham: In fact, I did send out a message to all trustees

[0:44:01] Trustee Luckham: and other members of senior staff with respect to that.

[0:44:06] Trustee Luckham: So that's ongoing and that's all good.

[0:44:10] Trustee Luckham: I think that covers off my highlights.

[0:44:16] Trustee Luckham: And just locally here, you've got a CEDIS bylaw on today's agenda,

[0:44:21] Trustee Luckham: which is really great um okay so i think that does it for our chair updates let me get back

[0:44:28] Trustee Luckham: to the zoom message here away from my i don't see any hands up that's great um i just want to

[0:44:35] Trustee Luckham: reflect that um on our role as vice as vice chairs and as chairs of ltcs i personally right

[0:44:42] Trustee Luckham: and it's definitely a personal note think and believe that chairs off-island chairs should be

[0:44:48] Trustee Luckham: there, because often when there's different points of view, the chair's vote can be instrumental.

[0:45:01] Trustee Luckham: And then, of course, the chair also brings the rationale of process and the wisdom of

[0:45:07] Trustee Luckham: the federation to the table. And that too is important. And I can't help but chuckle there,

[0:45:13] Trustee Luckham: Toby, when you said that it was like an auction on the size of square foot, and having done that twice before on one of the islands, I know exactly how that feels.

[0:45:28] Trustee Luckham: And it's about trying to find that space in the middle where we can agree.

[0:45:35] Trustee Luckham: And that's important work that the chair facilitates.

[0:45:39] Trustee Luckham: So just say that out loud.

[0:45:41] Trustee Luckham: I think it's really important.

[0:45:42] Trustee Luckham: It's fundamental to how it is that we've chosen to govern.

[0:45:45] Trustee Luckham: So hand up in the boardroom.

[0:45:48] Voice 5: Mr. Chair, to briefly linger on this point, the conversation we're having now really wouldn't

[0:45:55] Voice 5: have been contemplated four or five years ago, where chairs were not on an island.

[0:46:01] Voice 5: And I urge you, I won't be here to work this, but I urge you to not let this go by and there

[0:46:12] Voice 5: There'd be a slow change because of information technology capability and other things that removes the vice chairs from being present in communities.

[0:46:22] Voice 5: It's one of the key federalist elements.

[0:46:24] Voice 5: This tends to be a very localized institution with some federal icing on the top that does its best.

[0:46:33] Voice 5: But try and figure out ways to maintain that.

[0:46:36] Voice 5: Even at our last trust council, you heard some discussion of why do we need those.

[0:46:40] Voice 5: you know we can manage just fine without that third um individual there i think it really

[0:46:47] makes the trust unique um so

[0:46:50] Voice 5: yeah just as we talk about this i i remember when i first came to the

[0:46:55] Voice 5: trust that was just i was going oh why is there that third chair there or that third trustee

[0:47:00] Voice 5: and i was just roundly taken taken up on it so i urge you to maintain that so i think it's

[0:47:07] Voice 5: very well thanks very much thank

[0:47:09] Trustee Luckham: you for articulating that in such a good way appreciate

[0:47:13] Trustee Luckham: that um i'm going to continue on if that's all right uh trust conservancy liaison update oh i

[0:47:20] Trustee Luckham: didn't mention i'm actually having a conversation with um risa smith on friday to talk about our

[0:47:26] Trustee Luckham: future agenda so that conversation is coming up but over to the liaison uh toby elliott do you

[0:47:31] Trustee Luckham: you have any remarks at this time thank

[0:47:34] Voice 7: you i do um and if i could take three to four minutes um

[0:47:38] Voice 7: there was a few significant pieces at our tuesday meeting uh march 19th in um in person um i will

[0:47:50] Voice 7: i can report out that are there's two there's going to be two vacancies as of

[0:47:55] Voice 7: of August and Ken Thomas, one of the ministerial appointments is not returning. So staff are

[0:48:05] Voice 7: reaching out to the board to sort of do an assessment matrix of our skills and capabilities

[0:48:10] Voice 7: and we'll be, you know, who is going to be holding that seat. It's, it's been really wonderful to

[0:48:19] Voice 7: to have Ken Thomas, who's Penelope, and his voice has lent such a critical perspective to our discussions.

[0:48:28] Voice 7: And really, we were able to move forward in a good way because he was at the table.

[0:48:33] Voice 7: So I'm really hopeful that we could have another First Nations ministerial appointment in that seat.

[0:48:40] Voice 7: seat. So the other pieces of business, as you all know, the minister responded and declined to

[0:48:48] Voice 7: approve our 2023-25 interim ITC plan. So Trust Council did, backing up a little bit, we were

[0:48:59] Voice 7: thankful to get some money for First Nations engagement. There's $20,000 in the budget,

[0:49:04] Voice 7: and that's really going to be the focus for the next year and a half, because that was the

[0:49:09] Voice 7: the minister's directive to really focus on developing a new five-year plan commencing in

[0:49:16] Voice 7: 2026 and taking more time to adequately engage with the First Nations that have expressed interest

[0:49:23] Voice 7: in deeper conversations about the philosophy of the Conservancy and what approaches the

[0:49:28] Voice 7: Conservancy is taking to preserve and protect the trust area. Nations have expressed concern,

[0:49:36] Voice 7: And the minister reflected that, that land securement and conservation purposes or nations are concerned that our approach to land conservation affects their Section 35 rights.

[0:49:49] Voice 7: And so how can we proceed in a way that really integrates and maybe has a management plan that's developed with First Nations?

[0:50:00] Voice 7: That's going to be the focus for the next two years.

[0:50:02] Voice 7: So we can continue to manage lands already held by the ITC, but we're seeking clarity from the minister on how to manage newly acquired lands.

[0:50:13] Voice 7: And we have to go back to the minister for approval for any new NAPTEP covenants.

[0:50:18] Voice 7: So there are two that were approved by the board.

[0:50:22] Voice 7: They've been sent to the minister already in February, and we have no idea how long that's going to take.

[0:50:27] Voice 7: So I have a sense that there's going to be a pause on new acquisitions and the emphasis on plan development will be on First Nations engagement.

[0:50:38] Voice 7: And I also wanted to share that the ITC manager was quite blunt that we need to temper expectations on her availability.

[0:50:49] Voice 7: The focus of her work will be on the plan. And so there is an anticipated reduction of hours available for requests from Trust Council, local trust committees, and Island Trust Council committees for project support and collaboration.

[0:51:03] Voice 7: So, just be aware. That's another piece of business. We've got some danger signage in place, or approved and will be tried out for the first time in Solhuinjpe, the Elder Cedar Nature Reserve on Gabriela Island.

[0:51:23] Voice 7: and that's as you all might remember the tree filling of danger trees that happened 49 trees

[0:51:30] Voice 7: were taken down along a trail and that was extremely shocking to everyone who considers

[0:51:36] Voice 7: this a nature reserve and um and so warning users of the risk of danger trees rather than taking

[0:51:43] Voice 7: this sort of proactive filling trees um so that's been a new that's a new piece and um we've

[0:51:52] Voice 7: We've approved revision of three policies that are quite significant.

[0:51:56] Voice 7: So our assessing conservation proposals, the acquisition and management of land and conservation covenants.

[0:52:05] Voice 7: So previously, First Nations had not been consulted about pending conservation projects because discussions were confidential.

[0:52:14] Voice 7: And so staff would ask the applicant to waive confidentiality in order to engage with First Nations. And if they don't, then no First Nations engagement would be conducted during the securement process.

[0:52:29] Voice 7: So that's been a huge omission, and it's caused a lot of in-camera discussion as we were considering proposals. And so the policy now is rectified that all conservation proposals will be referred to First Nations, and we'll only consider approving a covenant when there's been adequate consultation.

[0:52:53] Voice 7: So that's, that's just really the focus now. I think our policies are now in alignment. We definitely have work to do. And a nice little happy note, we are contributing $3,500 to the Galliano Conservation Association for, they made a funding request for the 2024 Salish Sea Conservation Forum.

[0:53:17] Voice 7: forum. So we're going to do a lot of work internally, but happy to support projects like

[0:53:24] Voice 7: this. I think that's it. Thank you so much to my fellow vice chairs. If you supported the

[0:53:33] Voice 7: team lead, that's going to add a lot of capacity to the Conservancy, although we probably won't

[0:53:38] Voice 7: see that person in the role until August or September. But things are changing. And I think

[0:53:46] Voice 7: the Conservancy has some deep, deep thinking to do. Risa Smith is an excellent chair. She's

[0:53:53] Voice 7: really on the forefront of a lot of these key issues, especially with conservation and First

[0:53:59] Voice 7: Nations. So I think we've got very good leadership, and I hope the two ministerial appointed

[0:54:04] Voice 7: positions, or sorry, one is going to stay. Charles Kahn is returning. So we just need to find one

[0:54:12] Voice 7: person for Ken's seat. That's it for me.

[0:54:18] Trustee Luckham: Okay. Thank you for that full update. That's

[0:54:22] Trustee Luckham: good information. So I'm going to move along now if there's no questions and take us. So that's

[0:54:29] Trustee Luckham: our general reporting out. I'm going to move now to our bylaw approval section of our agenda.

[0:54:35] Trustee Luckham: And Toby, unfortunately, the local trust committee bylaw numbers 113 and 114 amendments are yours.

[0:54:42] Trustee Luckham: I'll get you to introduce those and perhaps make the first motion and then we can discuss

[0:54:48] Trustee Luckham: it here.

[0:54:48] Trustee Luckham: Thank you.

[0:54:49] Voice 7: Excellent.

[0:54:50] Voice 7: So this is a fairly speedy project to address some unzoned marine areas and thankfully we

[0:54:59] Voice 7: are able, staff is able to move it through quite quickly and so this is for the marine

[0:55:07] Voice 7: area surrounding scott damon and hudson islands to ensure the marine uses are consistent with

[0:55:13] Voice 7: the object of the islands trust so um there's no further questions i could just proceed

[0:55:23] Voice 7: please all

[0:55:24] Voice 7: right i move that the islands trust executive committee approve thetis island local

[0:55:28] Voice 7: trust committee bylaw number 113 cited as thetis associated islands official community plan

[0:55:35] Voice 7: 2014 amendment number 1 2023 in accordance with section 27 of the islands trust act

[0:55:43] Voice 7: i'll

[0:55:44] Trustee Luckham: second that motion thank you toby any further just wish to speak to further or any discussion

[0:55:50] Trustee Luckham: all those in favor that varies unanimously thank you very much there's a second motion if you don't

[0:55:59] Trustee Luckham: mind excellent i

[0:56:00] Voice 7: move that the islands trust executive committee approve thetis island local

[0:56:05] Voice 7: trust committee bylaw number 114 cited as thetis associated islands land use bylaw 2014 amendment

[0:56:12] Voice 7: number 1 2023 in accordance with section 27 of the islands trust act i'll second that motion

[0:56:21] Voice 13: any discussion or anything further to say

[0:56:23] Trustee Luckham: then i'll call the vote all those in favor

[0:56:27] Trustee Luckham: and that too carries unanimously thank you very much well done um yeah that closes up a loophole

[0:56:41] Trustee Luckham: as far as the EC goes anyway and looking forward to that being dealt with so I appreciate staff's

[0:56:50] Trustee Luckham: efforts at advancing that reasonably quickly and following process okay so trust council meeting

[0:56:58] Trustee Luckham: preparation this is our opportunity for our roundtable review so we're just going to go

[0:57:04] Trustee Luckham: around the table and and identify highlights or areas for improvement associated with our

[0:57:10] Trustee Luckham: March Council. I'm going to start with the elected and then go to the staff. And I'm going to go now

[0:57:17] Trustee Luckham: in reverse order and go David Maude, Tim Peterson, Toby Elliott, myself. Go ahead.

[0:57:24] Trustee Maude: All right. Well, thank you. It was a good and interesting event. A fulsome discussion about

[0:57:32] Trustee Maude: the budget. I think that the one feedback I would give is there seemed to be a lot of appetite

[0:57:41] Trustee Maude: for more in-depth discussion more time with the budget um and as a result

[0:57:49] um some of the the training session we had there's a little bit of pushback feedback i got from

[0:57:56] trustees going you know we'd

[0:57:58] Trustee Maude: rather have that time um to be talking about the budget rather than sort

[0:58:04] Trustee Maude: of be sort of shut down with those discussions so because we did we basically we had those two

[0:58:11] Trustee Maude: we had the workshop in the training session those were two big chunks of time out of trust council

[0:58:16] Trustee Maude: and maybe going forward if we could focus on maybe doing one instead of two um i think it would be

[0:58:24] helpful um

[0:58:25] Trustee Maude: it's just certainly the trustee is very engaged um and i almost great the

[0:58:35] Trustee Maude: my only personal issue was i had to do surface parking on the side of the street and i had my

[0:58:41] Trustee Maude: truck vandalized um which was not appreciated um it's it's getting more and more difficult and uh

[0:58:49] Trustee Maude: we do the best we can and looking forward to the june thank you i'm

[0:58:58] Trustee Luckham: very sorry to hear about your

[0:58:59] Trustee Luckham: truck why

[0:59:02] Trustee Maude: are you street parking because there's only parking bill they couldn't get you in that

[0:59:07] Trustee Maude: because we were staying in another hotel oh you're in the other one okay yeah oh i see

[0:59:12] Voice 13: you

[0:59:14] Voice 7: could have parked city parking

[0:59:16] Voice 7: that's city parking under the bastion

[0:59:19] Trustee Maude: yeah

[0:59:20] Voice 7: it

[0:59:21] Trustee Maude: wasn't an option

[0:59:22] Trustee Maude: the option was offered to me so

[0:59:24] Trustee Maude: oh

[0:59:24] Voice 7: I'm so sorry David

[0:59:26] Voice 7: that's awful

[0:59:28] Trustee Luckham: let's continue on

[0:59:30] Trustee Luckham: and reflect on that

[0:59:32] Trustee Luckham: Trustee Peterson

[0:59:33] Trustee Luckham: thank

[0:59:37] Voice 9: you so I have

[0:59:38] Voice 9: heard some feedback from trustees

[0:59:41] Voice 9: I think similar to what

[0:59:42] Voice 9: Vice Chair Maude mentioned

[0:59:44] Voice 9: about especially about having the two sessions slightly more in-depth would be

[0:59:51] Voice 9: that the strategy session could could or maybe should have been longer some

[0:59:59] Voice 9: trustees

[1:00:00] Voice 9: question the value of the media training session um as always i encourage trustees to uh to send

[1:00:09] Voice 9: their reflections to ec because of course we we want to we want to

[1:00:12] Voice 9: do what we can to make the

[1:00:14] Voice 9: experience at trust council um you know as productive and and as as we can for for all

[1:00:22] Voice 9: of the trustees so um other than that i i thought it was pretty good uh i noticed that we did uh

[1:00:30] Voice 9: run long on on thursday morning um despite having given uh extra time on tuesday morning

[1:00:39] Voice 9: um so again i think that's worthy of some reflection and and maybe the budget is the

[1:00:46] Voice 9: is the session that we consider adding you know even more time who knows um certainly worth worth

[1:00:55] Voice 9: worth considering um i've always been an advocate for not rushing our our trust council deliberations

[1:01:02] Voice 9: and i think the budget is arguably the most important um of those uh so that's you know

[1:01:11] Voice 9: something that i'll be keeping in mind and advocating for us as we go through this process

[1:01:17] Voice 9: in the next couple years hopefully the corporate planning um shift will um smooth things out a bit

[1:01:25] Voice 9: but that remains to be seen um and then finally i would just uh ask as we have done in the past um

[1:01:35] Voice 9: uh if the chair is willing to send out just a general request to trustees for for feedback and

[1:01:42] Voice 9: um so that ec can rather than an individual sort of um anecdotal reporting from um vice chairs

[1:01:54] Voice 9: about what they've heard it's nice when when we all get to put our eyes on the

[1:01:59] Voice 9: same comments from trustees so that's

[1:02:03] Voice 11: it for me you're muted chair I'm just gonna

[1:02:14] Voice 11: jump in

[1:02:15] Voice 7: cuz I'm next yeah

[1:02:17] Trustee Luckham: Toby go ahead sorry thanks no

[1:02:22] Voice 7: worries I actually liked

[1:02:24] Voice 7: the long full days I think the Tuesday earlier start was was great give us some

[1:02:30] Voice 7: breathing room uh super thankful for elder lolly she just starts us off in such a good way and i

[1:02:38] Voice 7: love her spirit and the ice squale song um so that was great i it was extremely challenging

[1:02:46] Voice 7: with the online speakers the electronic folks um did people not raise their hand because there was

[1:02:54] Voice 7: so much jumping in and talking over top of the chair and and other folks um it just maybe there

[1:03:03] Voice 7: was a leg um but that that was a very confusing part it just like the the the folks online just

[1:03:11] Voice 7: dominated um the discussion in many times and and it was extremely awkward I thought so maybe a

[1:03:17] Voice 7: reminder of using the hands-up function and um not jumping in I thought food was great the venue was

[1:03:23] Voice 7: good um the end of council disposition disposition of delegations and new business was a mess

[1:03:29] Voice 7: it just why did we again direct the chair to take a position and write a letter on a complex topic

[1:03:38] Voice 7: to a minister that we had no research on it just should not have happened and i'm

[1:03:45] Voice 7: why do we do this why why did we allow that and even my piece of new business okay i get it

[1:03:54] Voice 7: I should have separated out the consideration of, you know, if folks aren't coming to trust council, then this idea of charging back the cost of the room, totally recognize that should have been a separate piece of new business.

[1:04:10] Voice 7: So I apologize for that.

[1:04:11] Voice 7: But we need to manage this end of council mess because it leaves everyone with a bad feeling.

[1:04:18] Voice 7: And the rest of it was fantastic.

[1:04:20] Voice 7: I like the budget discussion over two days. I don't have a problem with the being taught, you know, online tools of engagement. We're in the 21st century, social media still drives much of the conversation. And I think we'd be remiss in our duty if we didn't give trustees some tools. So some may not have found them relevant, but I thought the two sessions were really good.

[1:04:45] Voice 7: I did hear feedback that we should have actually finished the strategy session.

[1:04:51] Voice 7: Could we not have gone longer or just focused on that?

[1:04:55] Voice 7: I think two educational pieces was maybe too much.

[1:04:59] Voice 7: But we have kind of brought this strategic planning session to a conclusion.

[1:05:05] Voice 7: But we'll see it in June and happy for that.

[1:05:09] Voice 7: And all in all, I thought it was a very good meeting.

[1:05:16] Trustee Luckham: Okay.

[1:05:17] Trustee Luckham: Thank you for your feedback.

[1:05:18] Trustee Luckham: So I'll just say that we did know going in that we were going to be challenged by having those two sessions along with the budget.

[1:05:34] Trustee Luckham: Normally, we would not do that, I think. But the necessity to have those conversations in it, the only opportunity to advance the planning, corporate planning work that is underway and support council with the upcoming release of the policy statement was,

[1:06:05] Trustee Luckham: equally as important at this time. We should have maybe allocated yet even more time.

[1:06:12] Trustee Luckham: But yeah, as Trustee Peterson noted, we were an hour and a half early, and we ended almost two

[1:06:18] Trustee Luckham: hours late. So that's almost another half of a day or another full day if we'd actually

[1:06:25] Trustee Luckham: wanted to be more liberal with the time during the um budget discussion um so i was like i said

[1:06:36] Trustee Luckham: i was really happy and felt really good at the end of the first two days with respect to the

[1:06:41] Trustee Luckham: sessions that we had because we were having conversations amongst ourselves that um were

[1:06:46] Trustee Luckham: very thoughtful and advanced our thinking together in a significant way that we hadn't

[1:06:54] Trustee Luckham: maybe necessarily achieved in previous conversations of that sort um and i thought

[1:07:01] Trustee Luckham: that we had concluded the strategic plan because we had sifted it out to what the priorities and

[1:07:09] Trustee Luckham: goals were and handing that work off to the maybe the cao remark on that when he gets there

[1:07:16] Trustee Luckham: to his round table um that we had handed that work off to come back for the final discussion

[1:07:23] Trustee Luckham: I don't think there was any way necessarily to distill what had been done in that session and still be able to advance it to conclusion.

[1:07:36] Trustee Luckham: So that's interesting.

[1:07:39] Trustee Luckham: For me, the day fell apart on the Thursday, really completely.

[1:07:46] Trustee Luckham: And although it was a struggle through the financial discussion with the online, and it was the online members, somehow the communication, I don't want to lay blame on anybody. The technology is challenging. Overseas may be even more challenging than local, but even local was problematic.

[1:08:08] Trustee Luckham: problematic and i um you know quite frankly um my understanding of the way that technology works

[1:08:16] Trustee Luckham: is it's not what we refer to as full duplex even this zoom meeting is not full duplex if somebody

[1:08:22] Trustee Luckham: talks over me um then um they won't be broadcast and so whoever has the priority there like when

[1:08:31] Trustee Luckham: when your screen lights up yellow, you've got the floor. And so yelling, which happened by some

[1:08:39] Trustee Luckham: other trustees, doesn't really help because unless the other person stops speaking, and I'm

[1:08:45] Trustee Luckham: purposely going to stop speaking right now, and you see that screen is still active. And so it

[1:08:54] Trustee Luckham: takes some time for that multiplex to switch if somebody else is speaking. And so raising the

[1:09:00] Trustee Luckham: hands is really the mantra and don't interrupt or talk over. But unfortunately, some feel that

[1:09:07] Trustee Luckham: it's necessary because they feel that they've not been heard. And I like to think that I was

[1:09:12] Trustee Luckham: making extra special effort to recognize people that were being heard. And Trustee Maude, this

[1:09:17] Trustee Luckham: new methodology that we're using with David Maude assisting with the speakers list, when I remember

[1:09:22] Trustee Luckham: remember to stick to it, really works well, really does work well. And having David

[1:09:32] Trustee Luckham: Marler there at the table to assist with advice on process and the like is important.

[1:09:39] Trustee Luckham: I did completely miss, well, the first one was problematic for sure. And advice that was offered

[1:09:47] Trustee Luckham: was not taken and subsequently we ended up in the place that we were at and uh indeed trustee

[1:09:54] Trustee Luckham: elliot thank you for taking some responsibility there um we have to and that was my i take

[1:09:59] Trustee Luckham: responsibility for that because i permitted it and um and that was a mistake on my part

[1:10:06] Voice 5: late item so okay yeah yeah need

[1:10:10] Trustee Luckham: need to be new business and that was not discussed so um

[1:10:14] Trustee Luckham: But all in all, I like the Nanaimo venue, actually.

[1:10:18] Trustee Luckham: In fact, there was a remark from Susan Yates that if we can't meet on Gabriola in September, that Nanaimo would be a good space.

[1:10:29] Trustee Luckham: And I think it is a good space probably for everybody.

[1:10:32] Trustee Luckham: The travel isn't so bad for everybody.

[1:10:35] Trustee Luckham: So we'll see how that plays out.

[1:10:37] Trustee Luckham: The food was satisfactory and the accommodations where I was was fine.

[1:10:43] Trustee Luckham: it's unfortunate about the parking so we need to be more clear about that where there's not hotel

[1:10:48] Trustee Luckham: parking that the city parking is available there's a three-story tower there which admittedly is in

[1:10:55] Trustee Luckham: a public space and i have parked there for two or three days at a time and not had issues but

[1:11:00] Trustee Luckham: there's no even in a in a hotel parking there have been issues but um so let's make sure we're

[1:11:07] Trustee Luckham: communicating that property and hopefully your insurance is able to cover that without too much

[1:11:12] Trustee Luckham: damage to yourself um i think that's it there's uh i will uh i apologize actually in the heat of

[1:11:23] Trustee Luckham: the moment and coming out of it and and uh and here we are now sometime later certainly i can

[1:11:28] Trustee Luckham: as we're prepping for our next council we can send out a link to trustees that uh for direct

[1:11:35] Trustee Luckham: input to the march meeting and we can include that as we start to prepare for june which

[1:11:43] Trustee Luckham: which, quite frankly, is already a very full agenda.

[1:11:47] Trustee Luckham: And even thinking ahead to September, what we don't do in June will end up having to be picked up in September.

[1:11:54] Trustee Luckham: And, you know, by September, we're already fully into budget consultation at the LTC levels, hopefully, and with a new plan.

[1:12:04] Trustee Luckham: And so there's lots of and of course, the policy statement is right there.

[1:12:09] Trustee Luckham: there. So anyway, I'm going to turn to staff. CAO, do you want to take the lead on the staff

[1:12:16] Voice 5: room there? Yeah, I'll offer maybe three thoughts. The first is, yeah, I think the NAMO is just,

[1:12:24] Voice 5: you know, in terms of the physical element and the operational side of this trust council,

[1:12:29] Voice 5: I think it's a great venue. There's options for us there. It's still very much, it feels

[1:12:35] Voice 5: with it it's within the islands trust landscape if you will people are able to access that the

[1:12:41] Voice 5: rooms are good i think we're noticing or aware of the limitations of having um on having attendees

[1:12:51] Voice 5: attend electronically it's just not the same experience for either party and it's not going

[1:12:56] Voice 5: to get better so because because we're stretching our ability to do that anyway and in fact we do a

[1:13:02] Voice 5: great job of it so i think you're gonna either have to live with that or have um less opportunities

[1:13:08] Voice 5: for for people to to do that oh and they just accept that they they're there for the critical

[1:13:14] Voice 5: voting moments but perhaps they're not real participants in a full sense to anything else

[1:13:19] Voice 5: i'm very happy that the budget passed um respectfully i'm going to throw an alternative

[1:13:25] Voice 5: concept out to you i don't think you should have endless time on the agenda to talk about the

[1:13:31] Voice 5: budget uh there was nothing at the end of that conversation that would profoundly have changed

[1:13:37] Voice 5: the direction of the budgetary process months of work has gone into the budget already by financial

[1:13:42] Voice 5: planning committee trust council seen it twice you know it's it's time to make a decision um most of

[1:13:49] Voice 5: the propositions that were put forward were would be fractional um at best so i think you can

[1:13:55] Voice 5: honestly say the work was done adding another half day to discuss um tiny elements is not a

[1:14:02] Voice 5: great decision-making element so i think your timing was fine um with regards to the budget

[1:14:07] Voice 5: process if something profound needed to be addressed you you had the time to do that um

[1:14:15] Voice 5: so yeah i think the strategic strategic planning process uh great engagement and it's always just

[1:14:23] Voice 5: uh i don't know if honor's not the right word but it's great when you put something out there

[1:14:27] Voice 5: and the trustees engage with it to um to their varying degrees of interest and that was taken up

[1:14:35] Voice 5: for advancing this work we got what we needed that is the main goals areas of the islands

[1:14:41] Voice 5: trust i'm holding a copy of it right here um i followed up with as i said the consultant

[1:14:46] Voice 5: yesterday and some um what also went with that is some of the strategic directions that are going

[1:14:52] Voice 5: going forward and now there's going to be a delicate so I'm satisfied just as the as the

[1:14:57] Voice 5: administrator that we have any more detail would have been detailed without supportive information

[1:15:03] Voice 5: to make it a decision point so I think the reasonable work was done you can always say

[1:15:09] Voice 5: we want to talk more but I think we have I think most people would agree we have the things

[1:15:16] Voice 5: identified that trustees are interested in and it's on this one piece of paper

[1:15:21] Voice 5: so that's great so I'm going to take this and now I'm going to involve you

[1:15:27] Voice 5: more as well as the FPC group in the governance group this is a fundamentally

[1:15:34] Voice 5: your project the management of strategic planning by policy Trust Council said

[1:15:39] Voice 5: get the governance committee to facilitate that and I will point out

[1:15:43] Voice 5: even in the chat we had with the consultants last week they said why is

[1:15:46] Voice 5: is the governance committee doing strategic planning like that's not really their gig

[1:15:50] Voice 5: um you know they're they're provide fundamental principles associated with governance so

[1:15:56] Voice 5: this still remains your piece i'm going to tidy this up and bring it back to you

[1:16:00] Voice 5: and that's where in the next month or so or a couple months we're going to look at what

[1:16:05] Voice 5: projects are going to generate budget requests for next year and begin to put that into place

[1:16:12] Voice 5: as you move in through the summer and into September um yeah I think that uh you have

[1:16:20] Voice 5: to figure a way to address Thursday morning Thursday morning is not working um you've got

[1:16:29] Voice 5: to have a means of maybe it's a spillover meeting two weeks hence you know an online

[1:16:36] Voice 5: trust council meeting to tie the up or you refer all delegation uh requests to two weeks hence we

[1:16:43] Voice 5: We have a two-hour meeting Tuesday night at 7 o'clock.

[1:16:48] Voice 5: Something to take the pressure off having to make a decision.

[1:16:53] Voice 5: I didn't see what was urgent in the matters that were provided.

[1:16:57] Voice 5: These are long-standing fundamental questions that are being asked,

[1:17:00] Voice 5: not urgent ones of some sort of operational nature or something like that.

[1:17:05] Voice 5: So, unfortunately, it takes the air out of what was a good two or three days.

[1:17:12] Voice 5: But it still remains a good tour.

[1:17:14] Voice 5: So that was my reflections.

[1:17:16] Voice 5: And yes, many thanks to the staff, that was some pretty, pretty difficult work.

[1:17:23] Voice 5: And that was a lot of work done.

[1:17:24] Voice 5: So I think I think was great.

[1:17:27] Voice 5: That's me.

[1:17:30] Voice 6: Turn to David.

[1:17:31] Voice 6: Yeah, thank you, through the Chair, I thought it went really well.

[1:17:35] Voice 6: Generally, I agree with the comments I've heard, the most difficult for me was the vote

[1:17:41] Voice 6: counting with the online with the cameras turned off so you know you just have to assume unless

[1:17:48] Voice 6: we're going to make a different rule assume that they're there and if they don't vote that it's

[1:17:53] Voice 6: abstained votes and therefore they've essentially voted in favor so chair you might want to consider

[1:17:59] Voice 6: requiring that the cameras be on for the vote and that way we can see who's there and who's not and

[1:18:05] Voice 6: if the camera doesn't go on then they're assumed to have left the room and they're not counting

[1:18:11] Voice 6: to as part of the forum so those are a few things to think about maybe for the next meeting

[1:18:15] Voice 6: but yeah this is the second time sitting next to the chair and I find that really helpful for me

[1:18:22] Voice 6: because things happen really quickly and I appreciate being able to just have a quick

[1:18:29] Voice 6: chat with Peter on a couple of issues and hopefully that's helpful yeah there's just

[1:18:39] Voice 6: generally I thought it went really well, good venue

[1:18:41] Voice 6: and there's a few

[1:18:43] Voice 6: little technical glitches but we'll

[1:18:45] Voice 6: work on those behind the scenes here

[1:18:47] Voice 6: and hopefully improve that the next time

[1:18:49] Voice 6: Thank you

[1:18:54] Voice 5: Okay, thank you

[1:18:55] Voice 5: So that concludes the staff

[1:18:58] Voice 5: Oh, I think we have Stefan online, sir

[1:19:00] Voice 5: You're right, Stefan

[1:19:03] Voice 13: Any remarks?

[1:19:05] Voice 3: I have nothing new to add, you said it all

[1:19:07] Voice 3: My biggest concerns were Thursday, thank you

[1:19:11] Trustee Luckham: Excellent, yeah

[1:19:12] Trustee Luckham: Yeah, so Tim Peterson.

[1:19:19] Voice 9: Thank you, Chair.

[1:19:20] Voice 9: So on the voting thing, and I appreciate what Director Marler said there,

[1:19:27] Voice 9: I think what might be helpful for all the trustees, those online, those in the room,

[1:19:33] Voice 9: and I would assume also members of the public watching,

[1:19:37] Voice 9: um i would propose that perhaps every vote we announce um those and for those against

[1:19:48] Voice 9: and abstentions just just to remove all doubt i think if we just sort of make that a common

[1:19:56] Voice 9: practice of just uh saying the numbers out loud um into the microphone i think that might really

[1:20:02] Voice 9: help anyway just a reflection on that piece sure

[1:20:07] Trustee Luckham: however we did nine times out of ten

[1:20:11] Trustee Luckham: um admittedly in some situations maybe that didn't happen but that does actually require

[1:20:17] Trustee Luckham: you know technically require does require a change of policy um because that's and David

[1:20:22] Trustee Luckham: Mahler perhaps you can chime in there I

[1:20:26] Voice 6: know that that is true so you know current policy

[1:20:29] Voice 6: though is written mostly for in-person meetings and I don't think it really considered how

[1:20:37] Voice 6: half electronic half in person would impact the ability to report out so you know if

[1:20:45] Voice 6: executive would like some changes I can certainly look at them for you but I think we can just do

[1:20:50] Voice 6: it through practice for a while and see how it goes and then modify it into policy or bylaw

[1:20:56] Voice 6: down the road figure out what works and then use that just that yeah

[1:21:03] Trustee Luckham: okay so uh trustee elliot and

[1:21:06] Trustee Luckham: trustee marg i'd

[1:21:09] Voice 7: really like to see us make a decision on disposition of delegations and then

[1:21:13] Voice 7: make a recommendation to council um this has been a chronic issue most of the challenging positions

[1:21:20] Voice 7: that we find ourselves in the tree cutting bylaw and staff have reported many times how that puts

[1:21:26] Voice 7: them in an awkward space going, we don't know what we're asking for, and yet we've been given

[1:21:32] Voice 7: direction to do this, that when we get new considerable topics that we need to think about,

[1:21:41] Voice 7: either they get referred to a committee of the whole discussion, and then a future trust council

[1:21:48] Voice 7: for decision, but that we should make the decision that we do not take a position or decide what to

[1:21:55] Voice 7: to do with delegations or correspondence at a trust council meeting. There is just simply not

[1:22:01] Voice 7: enough time. There is no reporting, there's no analysis, and it puts us in a very bad place.

[1:22:07] Voice 7: And so Trustee Peterson brought this up before, and somehow we still have not addressed it. And

[1:22:12] Voice 7: it's a year later, we just did the same thing that we said we're not going to do. So can we

[1:22:18] Voice 7: make a decision that we stop making critical decisions about these late or last minute items

[1:22:26] Voice 7: and they get referred to committee the whole for discussion and then a future trust council meeting

[1:22:31] Voice 7: for decision yeah

[1:22:36] Trustee Luckham: well i think the answer there is yes but it's not us i think that needs to make

[1:22:40] Trustee Luckham: that decision council needs to make that decision i would suggest um now trustee maude was next and

[1:22:47] Trustee Luckham: trustee peterson yeah

[1:22:49] Trustee Maude: i'm just i i thought i thought we decided that a year ago so i guess

[1:22:53] Trustee Maude: i thought we had the discussion we agreed that disposition delegations would be put off

[1:23:01] Trustee Maude: um to a future time and not be dealt with at the moment but anyhow i did my one thing i did not

[1:23:08] Trustee Maude: mention and i think it's important to mention is my ongoing admiration and appreciation

[1:23:14] Trustee Maude: appreciation um for the technological support we get at these things um um particularly Daphne

[1:23:19] Trustee Maude: puts a lot of energy and a lot of effort and a lot of humor um into our meetings um and they

[1:23:27] Trustee Maude: go reasonably seamlessly and I really do sincerely appreciate that thank

[1:23:35] Voice 9: you Tim Peterson thank you

[1:23:39] Voice 9: chair so I indeed I have brought up the disposition of delegations it got punted um I think twice

[1:23:46] Voice 9: and and I think we finally discussed it briefly in December I purposely didn't

[1:23:55] Voice 9: bring a request for a decision because I wanted to have a discussion but it

[1:24:01] Voice 9: occurs to me that and maybe director Marla can respond but what we do what I

[1:24:09] Voice 9: don't believe we've done is made any policy around around the disposition of

[1:24:14] Voice 9: delegations in terms of uh as you know that i i outlined in in my in my uh briefing there that

[1:24:22] Voice 9: i did bring a couple of times that maybe some policy is the way to go so that we have something

[1:24:28] Voice 9: to um bring up when there's a suggestion to make immediate action in response to delegation

[1:24:37] Voice 9: um i can certainly circulate that again but i think you know most people will have i had some

[1:24:43] Voice 9: considerations there if it's not if there's not a particular time crunch for example for a letter of

[1:24:49] Voice 9: support um you know for a grant deadline or something then what is the rush and and um

[1:24:58] Voice 9: i would like to hear from director marler is uh you know how how can we make that pause um

[1:25:06] Voice 9: um part of policy so that we don't continually find ourselves um in in you know being pushed to

[1:25:14] Voice 9: do these things and and i i feel like if if we if this comes up and we have policy and we can say

[1:25:23] Voice 9: you know what we've decided that uh from a policy standpoint that we're not doing this

[1:25:28] Voice 9: then i think it might help but um that's my thought you

[1:25:39] Voice 6: know when she responds to that

[1:25:40] Voice 6: sure oh

[1:25:41] Trustee Luckham: well i would love that yeah

[1:25:43] Voice 6: yeah so i haven't been asked to make any amendments

[1:25:48] Voice 6: to your policy or bylaws in relation to responding to delegations um yeah so if you want something i

[1:25:57] Voice 6: think policy might be the best place for it um the ceo's got his hand up maybe i'll stop let's

[1:26:04] Voice 6: see i'll speak first no no

[1:26:05] Voice 6: no no you can finish off yeah i was just going to say i would suggest

[1:26:09] Voice 6: policy in the sense that this is more about uh it's kind of like a political how you want to

[1:26:17] Voice 6: respond and you you would like to have the ability to consider the issue and maybe have some staff

[1:26:25] Voice 6: advice before you make a decision and i think

[1:26:28] Voice 6: that is more of a policy direction uh less so

[1:26:31] Voice 6: a bylaw direction and that gives you some flexibility because maybe the odd urgent thing

[1:26:36] Voice 6: that you really do want to respond to fairly quickly and you don't want to have a bylaw saying

[1:26:41] Voice 6: you can't do it you have to wait three months before you can actually deal with it so some

[1:26:46] Voice 6: flexibility and i think the policy could provide that better than a bylaw yeah

[1:26:52] Voice 5: my follow-up is i

[1:26:53] Voice 5: think the topic you're actually talking about is not just delegations it's um with any decision

[1:27:02] Voice 5: that's made other than an emerging issue that's made very quickly with with significant

[1:27:08] Voice 5: implications and we had two or three of those like the budget session it wasn't there's a couple

[1:27:14] Voice 5: items that weren't directly associated with the budget and then we said okay let's talk about a

[1:27:18] Voice 5: thursday morning that's going to be where we make our decision on something that just came up the

[1:27:22] Voice 5: day before so it's it's more than that and i i urge you to acknowledge that for some trustees this

[1:27:31] Voice 5: This is a preferred approach.

[1:27:34] Voice 5: It's not that we're missing the boat or don't get it or anything like that.

[1:27:40] Voice 5: It's actually a technique, an approach.

[1:27:43] Voice 5: It's a way to get things done, quote unquote.

[1:27:47] Voice 5: And maybe there's some truth to that.

[1:27:49] Voice 5: I'm not sure.

[1:27:49] Voice 5: But I think you should widen your lens around this and take it on as just not simply the

[1:27:57] Voice 5: disposition of delegations but the considering we have and probably a bit of my failing we used to

[1:28:04] Voice 5: have a process where you had a new idea you referred it to the staff the staff provided

[1:28:09] Voice 5: some base level level of analysis it was it was prepared three weeks in advance it was then put

[1:28:15] Voice 5: on the agenda you all viewed it everything else was considered to be a late item and a late item

[1:28:20] Voice 5: needs to have some urgency associated with it and and we've lost a little bit of the rigor associated

[1:28:27] Voice 5: with that approach and I suspect if you went to vote you'd lose the vote yeah because everyone's

[1:28:40] Voice 5: case is good in the moment yeah

[1:28:42] Trustee Luckham: and anyway Toby waves is a good point right that um should we

[1:28:47] Trustee Luckham: defer these to committee of the whole well we didn't have that ability before we do now

[1:28:52] Trustee Luckham: and that policy

[1:28:53] Trustee Luckham: is in place and um I would suggest and maybe a motion is required here

[1:29:02] Trustee Luckham: that we asked staff to bring us an RFD or a briefing for council

[1:29:11] Trustee Luckham: with respect to moving those things to a committee of the whole.

[1:29:16] Trustee Luckham: And, of course, the trouble with that will be, as you've indicated,

[1:29:20] Trustee Luckham: that maybe it may not be successful.

[1:29:22] Trustee Luckham: But, of course, the proponent of a particular piece of correspondence

[1:29:30] Trustee Luckham: correspondence or delegation may not be on the committee a whole and and therefore their voice

[1:29:36] Trustee Luckham: may or may not be heard so we need to consider how that would actually work in real terms um

[1:29:45] Trustee Luckham: but yeah so i'm going to leave that there if we want to take some additional direction

[1:29:50] Trustee Luckham: with respect to this then we do need to request uh properly right um some options

[1:30:00] Trustee Luckham: about how to implement this trustee elliott well

[1:30:05] Voice 7: i'm tired of talking about it

[1:30:07] Voice 7: i i think i'm with trustee maude we decided a year ago and now we're back here so um i would

[1:30:16] Voice 7: move that we request staff to explore options uh around policies to address

[1:30:27] Voice 7: address, delegations, late correspondence, and business not on council agenda?

[1:30:43] Voice 7: Sorry,

[1:30:44] Trustee Luckham: what do you mean by, I would maybe not get too deep into the

[1:30:48] Voice 11: details, because what do you

[1:30:50] Voice 11: mean by

[1:30:50] Trustee Luckham: business not on council's agenda? If it's not on the agenda, we shouldn't be doing it,

[1:30:55] Trustee Luckham: period. And if it's added to the agenda, that's a different story. It may also

[1:30:59] Trustee Luckham: be unprepared.

[1:31:00] Trustee Luckham: Because what we do, like, in fact, I'm sorry, but I'm kind of interrupting, but just trying to think in the in the moment here.

[1:31:10] Trustee Luckham: As an example, we got a motion on the table as a result of a piece of correspondence on March the 14th that said take this action by March the 15th.

[1:31:21] Trustee Luckham: That's completely uninformed and not possible in practical terms.

[1:31:27] Trustee Luckham: And the advice to alter that was not considered.

[1:31:32] Trustee Luckham: So, yeah, so I wouldn't dig too deep into it. What we need is a process for handling delegations, correspondence, specifically new business should actually fall within the context of new business and that which should be adopted by 70% vote.

[1:31:50] Trustee Luckham: vote, although there's some discussion also with trustees about whether it should be 50%,

[1:31:54] Trustee Luckham: but 70% of the vote of council, which I think affects the outcome of the entire meeting.

[1:32:01] Trustee Luckham: And so I think 70% is a good number, but I'm-

[1:32:05] Trustee Luckham: So how

[1:32:05] Voice 7: about, so bring an RFD to EC and council for process and policy around delegations

[1:32:13] Voice 7: and late correspondence with a request for action

[1:32:17] Voice 7: or late correspondence that requests immediate action.

[1:32:23] Voice 7: So we want process, we want a suggested process

[1:32:26] Voice 7: and maybe policy options.

[1:32:29] Voice 7: Is that

[1:32:30] Trustee Luckham: adequate?

[1:32:31] Trustee Luckham: Let me just ask staff, does that seem evident to you

[1:32:35] Trustee Luckham: in our requesting an RRT based on this discussion

[1:32:38] Trustee Luckham: or do we need to spell that out?

[1:32:41] Voice 6: I think I need a

[1:32:42] Voice 6: bit of a scope around it

[1:32:44] Voice 6: it because yeah I would say ask staff to bring an RFD. Do

[1:32:52] Trustee Luckham: you see what's on the screen? Yeah

[1:32:55] Voice 6: with process and policy options to EC and council regarding delegations or just regarding

[1:33:02] Voice 6: disposition of delegations and late correspondence that is

[1:33:09] Trustee Luckham: fine. But it needs to be correspondence

[1:33:12] Trustee Luckham: correspondence period not just late correspondence okay

[1:33:15] Voice 6: so all correspondence that's fine that puts

[1:33:17] Voice 6: some limits around it um sometimes though you also get requests through town hall is that

[1:33:24] Voice 6: would that be something when including here too or just delegations and correspondence

[1:33:31] Voice 7: it is about requests for action around which we haven't had we don't have any background or

[1:33:37] Voice 7: or context um like requests for action is kind of you know the subigual initiative was was a town

[1:33:46] Voice 7: hall um piece and we did the correct thing there we we said okay staff can you provide some options

[1:33:56] Voice 7: on this and we just didn't get around to it but um the

[1:34:04] Voice 6: resolution is written is fine and i will

[1:34:07] Voice 6: include um any any requests that come up here council so it could be in town hall as well

[1:34:15] Trustee Luckham: well i think maybe any is a bit broad but certainly delegations correspondence and

[1:34:22] Trustee Luckham: calls to action through public uh what do we call that session now public comment thank you

[1:34:29] Trustee Luckham: yeah

[1:34:29] Voice 6: okay that's good that helps yes are you good

[1:34:34] Trustee Luckham: with that toby so you're gonna

[1:34:37] Trustee Luckham: can you just read

[1:34:38] Trustee Luckham: I

[1:34:39] Voice 7: move that executive committee request staff bring an RFD with process and policy options to executive committee and council regarding the disposition of delegations and correspondence and calls to action through public comment.

[1:34:58] Voice 7: Peterson is seconding, because this is really what we should have

[1:35:02] Trustee Luckham: done a year ago with your request.

[1:35:06] Trustee Luckham: Trustee Peterson second.

[1:35:08] Trustee Luckham: Any further discussion on this?

[1:35:11] Trustee Luckham: All right.

[1:35:12] Trustee Luckham: So thanks for taking the time to hash this out.

[1:35:15] Trustee Luckham: All those in favor.

[1:35:16] Trustee Luckham: Thank you, David, for taking this on.

[1:35:19] Trustee Luckham: And Trustee Peterson, you have electronic hand up.

[1:35:22] Trustee Luckham: Is that voting?

[1:35:24] Trustee Luckham: Yeah.

[1:35:26] Trustee Luckham: Okay.

[1:35:27] Trustee Luckham: I think that then concludes our trust council business.

[1:35:31] Trustee Luckham: Oh, sorry.

[1:35:32] Trustee Luckham: The trust council meeting discussion.

[1:35:34] Trustee Luckham: Is that true?

[1:35:36] Trustee Luckham: All right.

[1:35:36] Trustee Luckham: So let's go to then to March trust council business decision highlights.

[1:35:42] Trustee Luckham: This is not the minutes of the meeting, blah, blah.

[1:35:44] Trustee Luckham: is just to give an indication to the public

[1:35:48] Trustee Luckham: what happened at our last meeting.

[1:35:49] Trustee Luckham: And I'm presuming you've all read it.

[1:35:51] Trustee Luckham: Are you satisfied with this?

[1:35:53] Trustee Luckham: Are there any edits?

[1:35:54] Trustee Luckham: Tim Peterson.

[1:35:55] Trustee Luckham: I

[1:35:59] Voice 9: understand there's some uncertainty

[1:36:01] Voice 9: about September Trust Council location.

[1:36:06] Voice 9: So I'm wondering if this should be qualified

[1:36:10] Voice 9: or if it's to be announced.

[1:36:16] Trustee Luckham: Laurie, can you help us with that?

[1:36:17] Trustee Luckham: uh

[1:36:19] Voice 8: we've received some options uh we're going to be looking through those and uh seeing what

[1:36:25] Voice 8: comes out there are there are uh physical options on gabriola right now um we need to bring those

[1:36:30] Voice 8: together and um perhaps give you uh some highlights on what that looks like if it's not just in one

[1:36:38] Voice 8: place if it is going to be um if you will hobble together cobble together depending on um um

[1:36:48] Voice 8: The meeting venue and accommodations.

[1:36:51] Voice 8: Great.

[1:36:51] Voice 8: So

[1:36:52] Trustee Luckham: you have high confidence, you have confidence that we can achieve a meeting at some location on Gabrielle Island?

[1:37:01] Voice 8: We do

[1:37:02] Voice 8: have some options that have come in, yes.

[1:37:03] Voice 8: They need to be looked over.

[1:37:05] Voice 8: They were only received last week, Chair.

[1:37:07] Trustee Luckham: Okay.

[1:37:09] Trustee Luckham: Well, this meeting is far enough off that we can change our mind later.

[1:37:12] Trustee Luckham: what uh what's the uh what's the ec's uh consideration on changing that to be determined

[1:37:19] Trustee Luckham: or pinpointing gabriela trustee mod perhaps

[1:37:23] Trustee Maude: we just could just put tentatively scheduled to be

[1:37:25] Trustee Maude: held in gabriela if that's the case oh

[1:37:29] Trustee Luckham: well that's a good idea any concerns about that amendment

[1:37:34] Trustee Luckham: anything else on there that needs to be amended so i'm going to take it then by general consent

[1:37:41] Trustee Luckham: that the March Trust Council business decision highlights

[1:37:44] Trustee Luckham: be endorsed as amended

[1:37:48] Trustee Luckham: and that'll be circulated accordingly by general consent.

[1:37:52] Trustee Luckham: All right.

[1:37:53] Trustee Luckham: Thank you.

[1:37:53] Trustee Luckham: Thank you, Larry.

[1:37:55] Trustee Luckham: Trust Council follow-up action list items

[1:37:59] Trustee Luckham: added to Trust Council's FAUL here

[1:38:02] Trustee Luckham: on page 60 of your agenda.

[1:38:05] Trustee Luckham: Does that seem to reflect events as they unfolded?

[1:38:09] Trustee Luckham: And CAO, do you have any remarks?

[1:38:11] Voice 5: Well, I just got a big piece of work here for June. That's to tidy this up. We did a half measure, which I didn't get any negative comments anyway, at the last Trust Council meeting. So this list continues to get bigger. So you should be aware of that. Yeah, that's about my remarks.

[1:38:32] Voice 11: Okay.

[1:38:32] Voice 5: It's just here for your stewardship.

[1:38:37] Trustee Luckham: Okay. Vice-chairs, we'll receive this for information, I think, at this time,

[1:38:44] Trustee Luckham: would be the appropriate thing. Thank you for that, CAO. Sorry about the list getting longer.

[1:38:52] Trustee Luckham: It'd be nice if it just stayed the same. It doesn't have to be shorter.

[1:38:57] Trustee Luckham: Okay. Let's move on to executive committee projects. What we have here is an educational

[1:39:03] Trustee Luckham: webinar for trustees legal framework um this is a request for decision about and so that's about

[1:39:11] Trustee Luckham: canadian species at risk um uh trust area services um is it taylor are you going to

[1:39:18] Trustee Luckham: introduce this topic for us or cao do you want to run unless

[1:39:22] Voice 5: there's any conservancy staff online

[1:39:25] Voice 5: right now like kate i'm not seeing that

[1:39:29] Voice 7: she's uh i can i can text her if we have any questions but

[1:39:33] Voice 7: she she was going to leave it to me but um okay

[1:39:36] Voice 5: well uh go ahead

[1:39:37] Voice 5: this is fairly self-explanatory

[1:39:40] Voice 5: i think this is um an educational opportunity i think it's a nuanced one and it doesn't take up a

[1:39:47] Voice 5: lot of time um to deliver a two-hour webinar for trustees around uh species at risk act

[1:39:53] Voice 5: um the report's fairly clear i i i think that this is um an entirely reasonable um suggestion

[1:40:03] Voice 5: and that we could fit it into the schedules of most, if not all, of the trustees.

[1:40:10] Voice 5: And we really haven't had this conversation.

[1:40:13] Voice 5: I think this is some of the content delivery that it's great if we actually take the time

[1:40:17] Voice 5: and get it done here at the Analyst Trust, as opposed to simply organizing.

[1:40:23] Voice 5: So I think it's pretty self-explanatory, and I'd turn it back to you or to Trustee Ellett,

[1:40:29] Voice 5: perhaps as the political sponsor of it.

[1:40:31] Voice 5: Okay, Sean, you're at the end.

[1:40:36] Voice 5: Head over to you.

[1:40:38] Trustee Luckham: Let's go to Trustee Elliott then, and I see somebody just walked in the room.

[1:40:44] Voice 5: That's it, yeah.

[1:40:46] Voice 7: I really don't have anything further to add.

[1:40:49] Voice 7: I have met the new Species at Risk coordinator, Erica.

[1:40:55] Voice 7: Just gapping on her last name, but she's excellent.

[1:40:58] Voice 7: Wheeler, thank you.

[1:40:59] Voice 7: Thank you. And I'm really excited about this program. I think we need to do more education work around what the Conservancy is about and its value to the Islands Trust in general. So I'd be happy to move the recommended motion if, unless anyone has any questions.

[1:41:19] Trustee Luckham: Anybody else? Let's go with the motion.

[1:41:22] Trustee Luckham: All

[1:41:22] Voice 7: right. I move that the Islands Trust Executive Committee direct staff to organize and deliver a two-hour webinar to trustees regarding the legislative framework of and responsibilities under the Canadian Species at Risk Act.

[1:41:37] Trustee Luckham: Excellent. Do I have a seconder for the motion? Trustee Maude, thank you, sir.

[1:41:41] Trustee Luckham: Any discussion on this RFD?

[1:41:47] Trustee Luckham: Then I'm going to call the vote. All those in favor?

[1:41:52] Trustee Luckham: And that carries unanimously. So thank you very much.

[1:41:56] Trustee Luckham: not counting the votes there

[1:41:58] Trustee Luckham: it was unanimous

[1:42:01] Trustee Luckham: okay

[1:42:03] Trustee Luckham: I'm going to now go to

[1:42:04] Trustee Luckham: page 76 of our agenda

[1:42:07] Trustee Luckham: package a grant

[1:42:08] Trustee Luckham: to advance biodiversity conservation

[1:42:10] Trustee Luckham: on private lands

[1:42:12] Trustee Luckham: there's two motions there

[1:42:14] Trustee Luckham: all to do with NAPTEP

[1:42:16] Trustee Luckham: who would like to

[1:42:18] Trustee Luckham: speak to this

[1:42:20] Trustee Luckham: or

[1:42:21] Trustee Luckham: what

[1:42:22] Voice 5: I would like to but I'm going to get it wrong

[1:42:24] Voice 5: but why don't we just give me one minute and see if

[1:42:26] Voice 5: I can how close I can get and then we've got Kate here who's going to tidy up after okay

[1:42:32] Voice 5: okay well

[1:42:34] Trustee Luckham: sure can we finish by noon still well

[1:42:37] Voice 5: I doubt it yeah

[1:42:40] Voice 5: so my understanding um there's been some consideration over the last number of years

[1:42:48] Voice 5: as to whether the the percentage afforded by NAPTEP is is really adequate for its purpose

[1:42:54] Voice 5: Or there would be interest in increasing the percentage of tax relief associated with the NAPTEP program.

[1:43:01] Voice 5: But that that work and the implications of that work are complicated, and they require some focused study.

[1:43:09] Voice 5: And I was really impressed with a piece of work that you did, I think, 10 years ago.

[1:43:14] Voice 5: You know,

[1:43:14] Voice 5: and that was just, you know, Kate's joining me here, which is pages and pages of really interesting, you know, tax shift, basically.

[1:43:25] Voice 5: So to do that again, and that was just, I think, for one level of tax shift.

[1:43:31] Voice 5: To do that again for, let's say, two or three different levels of change or tax relief would require some work.

[1:43:42] Voice 5: So the proposition here is to get some funding to assist us with that work.

[1:43:45] Voice 5: Is that it?

[1:43:46] Voice 2: I think you captured it really well.

[1:43:48] Voice 2: Happy to answer questions.

[1:43:50] Voice 2: And

[1:43:50] Voice 5: I think you'd probably almost pass number one and then number two, wouldn't you?

[1:43:54] Voice 5: Because you'd apply for the grant.

[1:43:55] Voice 5: If you didn't get the grant, then you'd think about whether or not you do the project charter.

[1:44:02] Voice 5: Is that?

[1:44:04] Voice 2: So to be fair, this actually was written by Claire Freider.

[1:44:08] Voice 2: And I

[1:44:09] Voice 2: think her thinking, because we did go through this together, was that there is on the book's direction from, I can't remember if it's executive or trust counsel, to explore expanding the NAPTEP program.

[1:44:22] Voice 2: And so the desire would be to create the project charter, which would then inform the grant application.

[1:44:30] Voice 5: Okay.

[1:44:31] Voice 5: So I think that's fine.

[1:44:33] Voice 5: We could just proceed in that manner.

[1:44:35] Voice 5: And it won't affect EEC's decision-making, I don't think.

[1:44:41] Voice 5: So is that satisfactory as an overview?

[1:44:46] Voice 13: Yeah.

[1:44:47] Voice 13: Trustee Elliott, any additional remarks?

[1:44:50] Voice 13: Yeah,

[1:44:51] Voice 7: I guess I had a question.

[1:44:53] Voice 7: Because there has been a larger conversation about approaching the province to fund the Conservancy in its entirety,

[1:45:01] Voice 7: and that's not a strategic direction we're prepared to take right now.

[1:45:04] Voice 7: But if we're successful and we go to the province and sort of get this additional tax, this increased tax exemption for private landowners, does that sort of take away or how would that fit with an overall strategy to get more support for the Conservancy?

[1:45:28] Voice 7: Because I think that is the goal, and that's my long-term goal, is that the Conservancy is really strongly supported as accomplishing the heart of the mandate for the Islands Trust area.

[1:45:40] Voice 7: But this wouldn't detract from that in any way? Just sort of looking for opinions here?

[1:45:45] Voice 5: They're very different.

[1:45:47] Voice 5: Okay.

[1:45:47] Voice 5: You know, when you speak of the first case, that's actually some sort of financial relief for the Islands Trust.

[1:45:53] Voice 7: Right.

[1:45:54] Voice 7: Whereas

[1:45:54] Voice 5: this is financial relief for people who are putting their lands,

[1:45:58] Voice 5: encumbering their lands in some manner.

[1:46:00] Voice 7: Of course, yeah.

[1:46:02] Voice 5: So I think that distinction, I think it's really any financial relief

[1:46:06] Voice 5: for the trust is a package of things.

[1:46:09] Voice 5: It's not just a single solution.

[1:46:14] Voice 5: So I don't think it's to jeopardize that.

[1:46:19] Voice 7: Then I'd be happy to make the motion if that's all good to do so.

[1:46:25] Trustee Luckham: Let's make the motion.

[1:46:27] Voice 7: All right, I move.

[1:46:28] Voice 7: Move that Executive Committee, this is my day, isn't it?

[1:46:31] Voice 7: Executive Committee direct staff to prepare a project charter

[1:46:34] Voice 7: or a project to prepare for advocacy to the province

[1:46:39] Voice 7: for changes to the Islands Trust Natural Area Protection Tax Exemption Program

[1:46:45] Voice 7: NAPTEP regulation to increase the incentive available.

[1:46:51] Trustee Luckham: Move seconded to Trustee Maude.

[1:46:52] Trustee Luckham: Excellent.

[1:46:53] Trustee Luckham: Any further discussion of any kind?

[1:46:57] Trustee Luckham: All those in favor?

[1:46:58] Trustee Luckham: please raise your hands in some fashion looks like that is also unanimous so that carries

[1:47:04] Trustee Luckham: and back to you i

[1:47:07] Voice 7: move that the executive committee direct staff to apply for a one-time

[1:47:11] Voice 7: grant for local governments to advance biodiversity conservation on private lands

[1:47:15] Voice 7: with the fraser basin council to undertake analysis of tax shift scenarios for the islands

[1:47:21] Voice 7: trust natural area protection tax exemption program and to prepare a request to the province

[1:47:27] Voice 7: for changes to the island's trust natural area protection tax exemption program nap tap regulation

[1:47:33] Voice 7: i

[1:47:36] Voice 13: moved and seconded

[1:47:38] Trustee Luckham: trustee maude thank you any

[1:47:40] Voice 13: further discussion all

[1:47:43] Trustee Luckham: those in favor

[1:47:46] Trustee Luckham: and that carries unanimously also that's fantastic thank you

[1:47:51] Voice 7: thank you staff this is great i'm excited okay

[1:47:57] Trustee Luckham: so now on page 80 i believe oops

[1:48:05] Trustee Luckham: There we are. There's a briefing also from the Islands Trust Conservancy regarding presentation to council in June.

[1:48:14] Trustee Luckham: Who's going to speak to this one?

[1:48:18] Voice 2: I'm happy to, although I have Trustee Elliott there who actually, I believe, made the resolution at ITC.

[1:48:24] Voice 2: Laurie, would it be possible to put the screen up just a little bit?

[1:48:29] um

[1:48:33] Voice 2: so essentially the islands trust conservancy board met last week and out of discussions around

[1:48:40] Voice 2: trust council in march um it was felt that it it might be beneficial for trust council to

[1:48:46] Voice 2: have a bit more bit more of an opportunity to interact with ipc and some of its board and staff

[1:48:52] Voice 2: um so the board made a resolution uh requesting that executive committee set aside 45 minutes

[1:48:59] Voice 2: for an Islands Trust Conservancy presentation to Trust Council in June.

[1:49:03] Voice 2: And interestingly, in digging into Trust Council policy,

[1:49:07] Voice 2: there is actually essentially policy that states that we will provide

[1:49:12] Voice 2: an annual workshop at Trust Council meetings to make sure that trustees

[1:49:16] Voice 2: are informed about the work of the ITC.

[1:49:21] Voice 2: So bringing this request from the Islands Trust Conservancy Board

[1:49:24] Voice 2: and happy to hand it over to Trustee Elliott if there's anything to add.

[1:49:31] Voice 7: No, not really. I do think there's a lot of confusion or just not enough education about what the Trust Conservancy does and some of the functions of its governance. Why do we have these regional plans? Why do we get approval from the minister? And the difference of the Conservancy's work from island planning. It's just not well understood.

[1:49:54] Voice 7: so I think we've had a big turnover in trustees and this is a really good time to celebrate

[1:50:03] Voice 7: the successes that's sort of what I was hoping for is that the Conservancy would sort of shine

[1:50:07] Voice 7: a spotlight on the the work of the Conservancy over the last 50 years and do some explaining on

[1:50:14] Voice 7: why it's structured the way it is so I think that's that was my hope and intent and I'm

[1:50:20] Voice 7: happy to see that it's supported by policy as well so i'd be happy to make the motion unless

[1:50:26] Voice 7: there's somebody else wants to and stop hearing me

[1:50:29] Trustee Luckham: talk maybe before you do well there isn't a

[1:50:32] Trustee Luckham: motion here this is just a briefing yeah all right

[1:50:34] Trustee Luckham: and um so um i got a note while i'm meeting with

[1:50:40] Trustee Luckham: resale on friday and part of one of the items on our list was to expand that the time slot

[1:50:46] Trustee Luckham: lot available and i think we did 30 minutes before and there was a suggestion it'd be 60 minutes to

[1:50:51] Trustee Luckham: two hours or something and um um and i've offered that 60 minutes would be um adequate but i think

[1:50:59] Trustee Luckham: i want to have that conversation with risa to get a perspective from her and uh and then i presume

[1:51:05] Trustee Luckham: that we would implement something that we both agreed upon and so certainly 45 minutes would be

[1:51:11] Trustee Luckham: adequate if indeed that is adequate. And then, you know, I'm just, with response to your remarks

[1:51:19] Trustee Luckham: there, I'm wondering that, you know, in the trustee orientation program, and maybe Kate,

[1:51:25] Trustee Luckham: you know, the answer to this, in the trustee orientation, which is now two years ago,

[1:51:29] Trustee Luckham: and certainly there's elements of that that need to be revisited to now that everybody's in the

[1:51:33] Trustee Luckham: driver's seat to refresh their memories on. But we would have covered some of that, those elements

[1:51:39] Trustee Luckham: to Vice Chair Elliott raises in that orientation

[1:51:44] Trustee Luckham: or was that orientation this go round

[1:51:47] Trustee Luckham: made shorter and briefer or omitted completely

[1:51:52] Trustee Luckham: in the trust council orientation?

[1:51:56] Trustee Luckham: So

[1:51:56] Voice 2: I can respond to that Chair Luckom,

[1:51:58] Voice 2: just to say that yes, ITC did provide

[1:52:01] Voice 2: an orientation presentation to trust council

[1:52:04] Voice 2: at one of its early meetings,

[1:52:07] Voice 2: I believe where you were getting all your orientation.

[1:52:10] Voice 11: And

[1:52:10] Voice 2: we did go into structure and projects and programs that we offer.

[1:52:16] Voice 2: And I suppose the thought, and I'm just guessing at where the board was going, is that perhaps it might be time to redo some of those training pieces now that folks are more oriented to the Islands Trust.

[1:52:33] Voice 2: trust.

[1:52:35] Trustee Luckham: Okay. So I'll raise that in our conversation on Friday and see what direction we might take

[1:52:42] Trustee Luckham: from that. And certainly I think two years into it now, there's a number of areas where we might

[1:52:49] Trustee Luckham: need refreshment. And this is certainly one of them I agree with Trustee Elliott's summary there.

[1:52:56] Trustee Luckham: So we'll just receive this information at this time. And I'm going to continue on to the Honest

[1:53:02] Trustee Luckham: trust property taxes thank you kate uh honest trust property tax assessment notice insert for

[1:53:07] Trustee Luckham: briefing who's going to look after this one mr

[1:53:10] Voice 5: chair i will but i don't think there's much to say

[1:53:12] Voice 5: um we've undertaken a practice of this of including this as a tax insert you see the

[1:53:19] Voice 5: associate the attached two-page document um and in true islands trust fashion we are trying to

[1:53:27] Voice 5: educate as much as possible in the document. It's gone to FPC. FPC made one minor recommendation

[1:53:35] Voice 5: now it sits before you. It has to go out by the end of the month. Are you in support?

[1:53:53] Trustee Luckham: Everybody's read it. I see a couple of hands up. So over to you, Trustee Maag.

[1:53:59] Trustee Maude: I think it's great. The only thing, unfortunately, I think there's a missed

[1:54:03] Trustee Maude: opportunity with the policy statement that we didn't mention that that's sort of coming to put

[1:54:09] Trustee Maude: it on people's radar. I certainly have no problem with the content of this, but just noting there's

[1:54:14] Trustee Maude: sort of a missed opportunity there to start that information process.

[1:54:27] Trustee Luckham: Any response to that remark?

[1:54:31] Trustee Luckham: We don't usually, we try to keep it pretty much around the tax.

[1:54:42] Voice 7: But the governance piece, is that really necessary?

[1:54:45] Voice 7: You know, these three paragraphs, and I do agree with you, Trustee Maude, that there is an opportunity to talk about the policy statement amendment maybe instead of those.

[1:55:01] Trustee Luckham: So what are you suggesting should be changed?

[1:55:04] Voice 7: Well, this entire three paragraphs under governance is, I think it's not necessary.

[1:55:13] Voice 7: Sorry. And if we wanted to use the space to talk about the policy statement coming out, this would be great.

[1:55:21] Voice 11: Right.

[1:55:21] Voice 11: I

[1:55:22] Voice 7: don't know how quickly it could be turned around, and maybe this is too substantial a change to make at this point.

[1:55:28] Trustee Luckham: Well, what's your timeline for getting this out the door?

[1:55:31] Voice 5: Not doable. No.

[1:55:35] Voice 5: You had a chance to do this. You had it at FTC, your own members.

[1:55:40] Voice 5: There wasn't a profound discussion around we shouldn't have this or that.

[1:55:43] Voice 5: I appreciate this, you know, the couple of months of reflection have rendered us this.

[1:55:51] Voice 5: But we could talk about conservancy on this thing.

[1:55:55] Voice 5: We could talk about strategic planning.

[1:55:57] Voice 5: We could talk about corporate planning.

[1:55:58] Voice 5: We could talk about species at risk.

[1:56:00] Voice 5: There's just a lot of things that you could put into a two-pager.

[1:56:04] Voice 5: And I don't think you should conflate the policy statement with the tax notice.

[1:56:11] Voice 5: um you know there's going to be a lot of policy statement outreach um that's coming up and

[1:56:18] Voice 5: you know i'd love to have everything in a lot of things i just think that if you don't like this

[1:56:27] Voice 5: let's i'd recommend not doing it um as opposed to rewriting it with two days before it goes out

[1:56:35] Voice 5: and we've had it for five months well

[1:56:38] Trustee Luckham: i think that's the key there this has to go out april

[1:56:41] Trustee Luckham: first in order to be inserted so um i would say that somewhere in the notes um if the desire to

[1:56:49] Trustee Luckham: change this that needs to be made when we first consider it um although i think that this is just

[1:56:55] Trustee Luckham: simply a 10 000 foot view this is the island this is what the island trust does for the money that

[1:57:00] Trustee Luckham: they're asking for me for your tax requisition so yeah

[1:57:05] Voice 5: i'd even think it might be a bit long

[1:57:08] Voice 5: like yeah when i was at the regional district we had a little pulled out

[1:57:13] Voice 5: very small you know it's people turn to the numbers um this time of year to look at what

[1:57:21] Voice 5: the implications are but what this is a great job and it's got some great educational um contextual

[1:57:26] Voice 5: elements in it so so our staff done a great job well

[1:57:29] Trustee Luckham: it does um fill both sides of a piece of

[1:57:33] Trustee Luckham: paper so it's it's a convenient size so uh trustee peterson and a hand another hand up in the room

[1:57:41] Trustee Luckham: there but i'll just go to trustee peterson and i think we just have to uh receive this for

[1:57:49] Trustee Luckham: information is essentially what this is no decision to be made trustee peterson uh

[1:57:55] Voice 9: thank you chair um

[1:57:57] Voice 9: i i absolutely understand the timeline here i'm just going to take the opportunity to

[1:58:04] Voice 9: um advocate once again i would really appreciate it if we seriously consider some little bit on how

[1:58:15] Voice 9: to read your tax assessment notice one of the things that's extremely common is people get

[1:58:20] Voice 9: their tax bill and they go oh my god i can't believe islands trust is taxing me this much

[1:58:26] Voice 9: and they're looking at their total that includes islands trust regional district policing

[1:58:32] Voice 9: policing hospital etc and and part of the um you know all these numbers get conflated and i would

[1:58:41] Voice 9: i'm just gonna advocate again that we really consider um some better way to

[1:58:49] Voice 9: uh help people understand precisely what islands trust is taxing them um and help that breakdown i

[1:58:58] Voice 9: I understand there's different regional districts involved

[1:59:00] Voice 9: and there's adds complexity,

[1:59:02] Voice 9: but I would be remiss if I didn't mention it again.

[1:59:09] Voice 9: You'll hear it from me in the future.

[1:59:12] Trustee Luckham: Well, yeah.

[1:59:13] Trustee Luckham: So that just simply begs the question.

[1:59:15] Trustee Luckham: I'm not going to entertain it today.

[1:59:18] Trustee Luckham: Who is it that we advocate to?

[1:59:20] Trustee Luckham: Because if everybody decided

[1:59:21] Trustee Luckham: they were going to interpret the tax statement,

[1:59:24] Trustee Luckham: there'd be 27 pieces of paper

[1:59:26] Trustee Luckham: in everybody's tax statement.

[1:59:28] Trustee Luckham: the province owns that we don't own that how it's formatted but i agree um so let's continue on uh

[1:59:37] Trustee Luckham: let's just receive this information and it's going to go out on monday or whatever day it is

[1:59:43] Trustee Luckham: um so and i appreciate your comments just for the record policy statement trust amendment project

[1:59:51] Trustee Luckham: next steps discussion um there's nothing attached here um who's going to introduce or speak to that

[1:59:58] Trustee Luckham: All right.

[2:00:00] Voice 5: Well, it's going to be a group effort, I think.

[2:00:06] Voice 5: Staff of Claire and her team and Tyler have been working through, you know,

[2:00:10] Voice 5: the imminent public production of the document

[2:00:16] Voice 5: and the various streams of information that are going forward.

[2:00:20] Voice 5: Tyler's going to just walk us through some of those key concepts.

[2:00:22] Voice 5: This is an offer to you for your consideration,

[2:00:27] Voice 5: and then we'll get more specific over the coming

[2:00:31] Voice 5: couple of weeks. So is that reasonable?

[2:00:35] Voice 5: Thanks

[2:00:35] Voice 1: Russ. This is I think also meant to be a little bit

[2:00:42] Voice 1: of a gut check just because there was a sort of

[2:00:45] Voice 1: staff were operating on a previous process around

[2:00:50] Voice 1: the policy statement going to trust that programs committee and then

[2:00:54] Voice 1: onwards to trust council. We saw that in the strategic planning session

[2:00:57] Voice 1: a pretty strong desire with respect to priority of advancing the Policy Statement Project

[2:01:03] Voice 1: and also getting information in front of trustees and not crystallized in a motion that we bring

[2:01:10] Voice 1: that draft to trust counsel.

[2:01:13] Voice 1: So all good there.

[2:01:14] Voice 1: We're just kind of reworking things on the fly and wanted to present you with a bit of

[2:01:19] Voice 1: a process that we've put together so far at a sort of high-level framework.

[2:01:24] Voice 1: and it looks like something that has some executive support,

[2:01:28] Voice 1: we would, of course, bring back a request for decision report

[2:01:32] Voice 1: to your next executive meeting.

[2:01:35] Voice 1: But really what we're trying to do is sort of a two-fold approach.

[2:01:40] Voice 1: The first is asking ourselves,

[2:01:41] Voice 1: how do we ensure that trustees have really robust and complete information

[2:01:46] Voice 1: so they can have confidence in whatever decision or recommendation

[2:01:50] Voice 1: they may provide to staff as we advance this?

[2:01:53] Voice 1: but also that we're just creating a clear process that is both flexible

[2:01:59] Voice 1: but can respond to trustee need or emergent public needs

[2:02:04] Voice 1: or it gains some life in the media that we're, again,

[2:02:09] Voice 1: not necessarily controlling the process but managing the process well

[2:02:13] Voice 1: to get to good decisions and to make sure that folks have information

[2:02:18] Voice 1: to come to their own conclusions on the policy statement.

[2:02:24] Voice 1: So our thought is really to utilize the Committee of the Whole structure by scheduling a series

[2:02:30] Voice 1: of three meetings over the course of May.

[2:02:32] Voice 1: This would lead into a Trust Council meeting in June.

[2:02:37] Voice 1: We have tried to build in some flexibility there, but the purpose of the sessions, and

[2:02:41] Voice 1: there would be trustee-solicited feedback prior to each session around certain parts

[2:02:48] Voice 1: of the policy statement, is that we can utilize the Committee of the Whole structure and that

[2:02:53] Voice 1: feedback to really provide some response from staff on areas of the maybe

[2:02:59] Voice 1: questions or interest to trustees so we're not also wasting valuable time in

[2:03:04] Voice 1: you know overly long staff presentations that isn't necessarily providing the

[2:03:09] Voice 1: information trustees are looking for so we we had really structured the idea

[2:03:14] Voice 1: anyways of sessions one and two of being that response of information sharing

[2:03:19] Voice 1: presentation to trustees and trying to reserve that third session for some of the final details

[2:03:27] Voice 1: or final emerging questions out of those first two sessions and really leave trustees with some

[2:03:32] Voice 1: robust conversation time at the committee as a whole. From there, you know, as we would envision

[2:03:40] Voice 1: it, there would be recommendations from the committee that would then be forwarded to that

[2:03:46] Voice 1: june trust council uh for uh you know hopefully for approval in principle of a draft policy

[2:03:53] Voice 1: statement that we can get out to the public it's worth a lot of a lot of time there for that

[2:03:59] Voice 1: feedback and of course the continual first nations engagement through that period like i said you

[2:04:05] Voice 1: know we have tried to build in uh building some flexibility to the schedule in case you know

[2:04:10] Voice 1: trustees are needing more time at the committee of the whole or not quite prepared to uh have

[2:04:15] Voice 1: have something to go forward to Trust Council for decision at that time.

[2:04:19] Voice 1: But we are trying to create an agenda because we did see from the Trust Council some of their conversations

[2:04:26] Voice 1: that there's a strong desire to see this advance.

[2:04:28] Voice 1: So we're trying to strike that balance between having this unfold in sort of an effective way,

[2:04:36] Voice 1: but also making sure that this is a document everyone's feeling comfortable with and has confidence in the process.

[2:04:42] Voice 1: Parallel to that sort of official process, we would, in the background, really be trying to develop a framework, and we've done a lot of this work, and we've got some ideas about how to best support trustees, because we do know this could be a controversial item, it might get a lot of media attention, or not.

[2:05:00] Voice 1: So we want to be prepared with respect to that and being able to respond accordingly.

[2:05:06] Voice 1: So some ideas that we do have is an idea of sort of a trustee newsletter every week,

[2:05:11] Voice 1: leading up both to sort of the go-live moment when the document is public

[2:05:15] Voice 1: and all through the Committee of the Whole sessions leading to Trust Council.

[2:05:19] Voice 1: If trustees have emergent questions, you can submit them,

[2:05:23] Voice 1: and we make sure everyone gets that information accordingly.

[2:05:26] Voice 1: We're continually reminding people of the process

[2:05:28] Voice 1: and the touch points for trustees and trust counsel

[2:05:32] Voice 1: to influence and dialogue on the document.

[2:05:35] Voice 1: I mean, if we're missing information

[2:05:37] Voice 1: that we can respond quickly and get that to you.

[2:05:40] Voice 1: So, you know, whatever decision you make,

[2:05:42] Voice 1: you have confidence in.

[2:05:43] Voice 1: And then finally, that sort of a public piece

[2:05:47] Voice 1: in that media piece, developing in the background,

[2:05:50] Voice 1: the ability to provide information quickly.

[2:05:54] Voice 1: If, you know, there's disinformation

[2:05:56] Voice 1: or misinformation out there to respond to that

[2:05:59] Voice 1: and remind people of the process

[2:06:01] Voice 1: and sort of fill that void if it does occur.

[2:06:04] Voice 1: So trying to be adaptable and flexible.

[2:06:07] Voice 1: This is really a high level framework,

[2:06:09] Voice 1: but if it does have some head nods,

[2:06:12] Voice 1: we would really welcome feedback as trustees,

[2:06:15] Voice 1: but also your touch points with individual trustees

[2:06:19] Voice 1: about how we can sort of thread the gap here

[2:06:22] Voice 1: and we'll get something formalized to you

[2:06:24] Voice 1: for the next executive.

[2:06:27] Voice 1: Which is when?

[2:06:28] Voice 8: April 24th.

[2:06:30] Voice 8: The next EC meeting is April 24th?

[2:06:33] Voice 8: That's correct. A week before is the deadline for submissions.

[2:06:37] Voice 5: And the document comes out when?

[2:06:39] Voice 5: That day.

[2:06:41] Voice 5: It would have to come out that day.

[2:06:43] Voice 5: Or the day after.

[2:06:45] Voice 5: Okay.

[2:06:48] Voice 6: Be tight.

[2:06:49] Voice 11: That'd be tight.

[2:06:51] Voice 11: Yeah.

[2:06:53] Voice 11: Okay.

[2:06:57] Trustee Luckham: Yeah, you know, this is one of those moments, right?

[2:07:00] Trustee Luckham: Of reflection.

[2:07:01] Trustee Luckham: reflection we used to meet every two weeks to prevent crunches like this and we haven't done

[2:07:11] Trustee Luckham: that for some time and it always seems like there's this bigger crunch moment of reflection

[2:07:19] Trustee Luckham: um so any this is just this is just a verbal report out to us are there any questions

[2:07:27] Trustee Luckham: uh trustee peterson yeah

[2:07:33] Voice 9: just one um thought in terms of messaging around the process um

[2:07:41] Voice 9: when uh when last uh trust council uh considered a first reading of uh the previous version of the

[2:07:53] Voice 9: policy statement there seemed to be a lot of um misunderstanding about what first reading means

[2:07:59] Voice 9: means um there was a perception um i'm not sure how exactly how widely held but it was certainly

[2:08:07] Voice 9: well vocalized from from the public that first reading meant um something which it doesn't mean

[2:08:14] Voice 9: and and um i think it might be helpful to have part of the messaging around this really lay out

[2:08:22] Voice 9: what the process is. First reading does not mean that we're going to adopt necessarily anything

[2:08:31] Voice 9: the way it's presented at first reading. And there was a strong perception, or at least a

[2:08:38] Voice 9: strongly articulated perception, that first reading meant that, you know, this was full

[2:08:44] Voice 9: speed ahead and there was going to be no opportunity for public comment after first

[2:08:49] Voice 9: reading so whatever way that is approached i think it's important that we take the time and

[2:08:56] Voice 9: make some space to um lay out a bit of what the process for trust council is uh when it comes to

[2:09:06] Voice 9: um readings and uh and public input and all of that sort of stuff because i'd hate to see us

[2:09:14] Voice 9: back in that type of a position which i think if we're out front of it and explain the process

[2:09:19] Voice 9: um it might help just

[2:09:27] Voice 13: be elliot thank

[2:09:31] Voice 7: you i appreciate the overview um so if i'm to understand

[2:09:36] Voice 7: it we're going to see the policy statement draft at a special meeting after april 24th

[2:09:45] Voice 7: and then three committee of the whole meetings and then june is consideration of adopting in

[2:09:59] Voice 7: principle do i have that right yeah

[2:10:05] Voice 1: yeah uh so um just uh trustee peterson that i'll just quickly

[2:10:11] Voice 1: say that that process and making sure people understand it trustees and the public alike is

[2:10:15] Voice 1: top of mind um and would be key component of messaging uh to trustee elliott through uh

[2:10:21] Voice 1: through you to the chair um that's exactly it um we understand the timeline is a little bit tight

[2:10:27] Voice 1: but the yes the uh and ross might have some comments here just respect a little bit the

[2:10:33] Voice 1: timing that illuminate but the idea would be that uh we'd get the executive to endorse the

[2:10:39] Voice 1: sort of the rollout program for the decision making process for trustees, which would be

[2:10:45] Voice 1: those three committees of the whole, giving as much as close as we can to, you know, sort

[2:10:50] Voice 1: of three weeks of trustees having that policy statement before that first committee of the

[2:10:55] Voice 1: whole in May.

[2:10:56] Voice 1: And then that would kick off those three committee of the wholes.

[2:10:59] Voice 1: And then whatever recommendations emerge from committee of the whole, whether it's to endorse

[2:11:05] Voice 1: something, approval in principle or not, some alternate direction, would come out of the

[2:11:11] Voice 1: Committee of the Whole and be on the June Trust Council agenda.

[2:11:14] Voice 1: So not trying to pull a lot of that conversation to the Committee of the Whole, the Trust Council

[2:11:21] Voice 1: meeting, but also giving a lot of time for information, questions that emerge, and trustees

[2:11:28] Voice 1: that have good dialogue before it is a Trust Council.

[2:11:34] Voice 5: Okay, I'm going to follow up just a little bit.

[2:11:37] Voice 5: So, this is, we're giving you just a bit of a process overview, right?

[2:11:44] Voice 5: And compared to previously, there wasn't this measured review by a trust counsel of the document, right?

[2:11:53] Voice 5: Before it was at a trust counsel meeting.

[2:11:56] Voice 5: So, the differences between then and now, and we've learned, is that is what is needed.

[2:12:03] Voice 5: Also, we want to avoid administrative overlap.

[2:12:07] Voice 5: overlap. Previously, we have trust programs, committee making changes, executive committee

[2:12:11] Voice 5: making changes, et cetera, et cetera. Then it would arrive at trust council. It's too much.

[2:12:16] Voice 5: Lots of work is being done on the document. We've had responses from nations which have been

[2:12:22] Voice 5: incorporated. So it's time for trustees to get it. What we need is your endorsement for the

[2:12:28] Voice 5: overview that we're putting forward. And we're going to have to probably do that in a couple

[2:12:33] Voice 5: of weeks at a special meeting of executive committee just so that you can get a on a piece

[2:12:39] Voice 5: of paper you'll see the sequence of events because there's no other body um other than

[2:12:44] Voice 5: executive committee could say yeah we think this is a good way for us to roll this out to the public

[2:12:50] Voice 5: roll it out to trustees in a sequenced way so they can um move forward i don't think there's

[2:12:57] Voice 5: the contemplation at all that there's first reading in june this is would be a place for

[2:13:02] Voice 5: discussion of the doubt and so I think that this is just a heads up and we'll look to find a time

[2:13:12] Voice 5: where you can get some actual reporting on what happens when exactly and just your insight to say

[2:13:19] Voice 5: yeah that sounds like it's gonna work you know that's that's a good way for trustees to to get

[2:13:25] Voice 5: it we don't know whether you know trustees are generally gonna go yeah this sounds great or

[2:13:32] Voice 5: here's some specific pieces so we're trying to anticipate those things um claire um and tyler

[2:13:40] Voice 5: and and the rest of the staff are putting together we're trying to guess really what's going to be

[2:13:44] Voice 5: of interest is it the legal implications but there are some big questions here that trustees are

[2:13:49] Voice 5: going to have to come to terms with where with unique amenities um there's a you know a structural

[2:13:54] Voice 5: change in the document so by taking those three meetings um they'll get a chance to get used to it

[2:13:59] Voice 5: ask tons of questions before it's really put forward um it will be public of course by that

[2:14:06] Voice 5: time right and so there's a concurrent um process that kind of just went through around how do we

[2:14:13] Voice 5: address some of those questions and then you know the last thing is let's have some fun

[2:14:21] Voice 5: yeah but you know coming out of trust council and we had that chart that strategic planning chart

[2:14:27] Voice 5: just felt like the number one thing by everyone there was let's advance the policy statement

[2:14:33] Voice 5: and improve this situation we're in so i think it's exciting so we have some work in the next

[2:14:40] Voice 5: few days to pick a time for you to have a special meeting to approve that and this is your teaser

[2:14:46] Voice 5: sir thank you okay

[2:14:49] Trustee Luckham: well thank you for for offering that that helps meet my every two week agenda um

[2:14:57] Trustee Luckham: that's super um and i what i'm hearing is that that will be a public meeting

[2:15:04] Trustee Luckham: public can observe and so therefore that item will be on the agenda and available to trustees

[2:15:10] Trustee Luckham: that are interested so saying that out loud and we can certainly draw folks's attention to that

[2:15:16] Trustee Luckham: and that we will make that executive decision right to advance that in order to ensure that it

[2:15:25] Trustee Luckham: is we're on on page for council in June so any feedback in that framework to individual

[2:15:35] Trustee Luckham: individual EC members would be helpful or whatever.

[2:15:41] Trustee Luckham: So this is good.

[2:15:43] Trustee Luckham: Thank you.

[2:15:43] Trustee Luckham: Trustee Elliott.

[2:15:45] Voice 7: Thanks.

[2:15:45] Voice 7: I just had a couple of questions then.

[2:15:48] Voice 7: So you talked about a parallel communication strategy,

[2:15:51] Voice 7: a framework to best support trustees in the process,

[2:15:54] Voice 7: a trustee newsletter potentially.

[2:15:57] Voice 7: What was the second one?

[2:15:58] Voice 7: Sort of reminding people of the process and how we engage.

[2:16:03] Voice 7: And so I'm just assuming this is all a strategy.

[2:16:06] Voice 7: that trustees will see and have after executive committee approved it and so they get this sort

[2:16:15] Voice 7: of as a by the way here's how you're going to be supported the process i just want to be very clear

[2:16:21] Voice 7: that i understand this and then the second question is um where does trust programs committee fit in

[2:16:27] Voice 7: with this i know ec is you know our responsibility is communications um but are they going to be

[2:16:34] Voice 7: informed of the strategy or have any input into it or is this just our bailey whack

[2:16:43] Voice 1: do you chair i think i probably might be best to answer the first one and then i might look

[2:16:47] Voice 1: for some assistance on the second one um but um we're still very much you know in developments

[2:16:54] Voice 1: and sort of building the airplane here a little bit with respect to what exactly that framework

[2:16:59] Voice 1: uh to support trustees we would look like and we really welcome any feedback in that um what we're

[2:17:05] Voice 1: really the goal is to make sure that you don't feel untethered through this process that uh that

[2:17:11] Voice 1: that everybody is aware of key dates um everybody is aware that you know we're not contemplating

[2:17:17] Voice 1: first first reading you know we're simply um providing a schedule of dates for information

[2:17:25] Voice 1: asking questions and then finally uh proceeding with or not with recommendations to trust council

[2:17:31] Voice 1: a lot of committee the whole but we do know that through that process there's going to be

[2:17:35] Voice 1: questions that emerge right you get a question from the public you know a question about the

[2:17:40] Voice 1: document you have a question on process uh we want to again make sure this is a really clean

[2:17:45] Voice 1: and understood process for trustees in which they can ask those questions to staff and that

[2:17:50] Voice 1: we're sharing that information with all trustees right because what's have question in one community

[2:17:55] Voice 1: is probably being asked in a similar way in another and if not at least you know we have

[2:18:00] Voice 1: a robust sort of documentation and process for trustees to be receiving relevant information

[2:18:06] Voice 1: um and then the other thing you know what we're hoping is that schedule sort of just produces the

[2:18:10] Voice 1: time and the space uh for for good dialogue um amongst trustees and amongst trustees and their

[2:18:16] Voice 1: uh under citizens so that's the goal we're still very much figuring it out with respect to trust

[2:18:21] Voice 1: programs committee um i just say we're trying to respond to uh uh trust council's direction

[2:18:29] Voice 1: direction to bring trust counsel the document, but also if you don't create a way in which

[2:18:34] Voice 1: it's responsible and it's not just going to be, as the CAO indicated, just sort of slapped

[2:18:39] Voice 1: on the desk in front of you and not a lot of time or space for your consideration.

[2:18:44] Voice 1: But again, how all that fits together, I would turn to maybe some of the others for guidance

[2:18:50] Voice 1: here.

[2:18:51] Voice 5: Yeah, so just for things, just reflecting on the last time we did this, trust

[2:18:59] Voice 5: Trust Programs Committee has, you know, shepherded the document to this place.

[2:19:02] Voice 5: And at our last Trust Council meeting, I think there was a direct motion saying get this document to Trust Council and trustees.

[2:19:11] Voice 5: And so there is that direction.

[2:19:13] Voice 5: This is what's being proposed is the best way to do that.

[2:19:17] Voice 5: And so, you know, I'm sure the Trust Programs Committee will be aware of and supportive of the various processes going forward.

[2:19:26] Voice 5: We've got a long road here.

[2:19:27] Voice 5: um so we'll be back to them uh but in terms of this approach uh it's not anticipated that it

[2:19:37] Voice 5: does the traditional goes through all the different committees and then comes back for a reconsideration

[2:19:41] Voice 5: then we change something and then we come back to all the committees again so we'll we'll leverage

[2:19:46] Voice 5: trust council's wisdom by saying let's go right to us and uh but like uh chair luckham said you

[2:19:54] Voice 5: You know, this is the moment we have to we have to leverage one political body and its executive committee to say this is a good way to initiate this process.

[2:20:04] Voice 5: So so that's going to be over to you guys with any support that you need.

[2:20:10] Voice 5: And we'll figure out a date to do that. And, you know, go forward from this meeting.

[2:20:14] Voice 5: If you're an LTC meeting, talk, you know, feel free to talk to people, talk to trustees about, you know, hey, this thing's coming out in the next month.

[2:20:24] Voice 5: looks like we're going to get lots of chances to look at it before it hits our table in June.

[2:20:32] Trustee Luckham: Okay, so you'll be, Laurie, you'll be initiating an RWM or something to make that happen?

[2:20:38] Voice 11: Yeah.

[2:20:39] Trustee Luckham: Ideally, maybe that happens after or embraces our teleconference on a Wednesday, but I'll leave that to you.

[2:20:46] Trustee Luckham: Trustee Elliott?

[2:20:47] Voice 7: Sorry, yeah, I'll make one final comment.

[2:20:49] Voice 7: I've been making notes.

[2:20:52] Voice 7: There was a request at Trust Council, can executive committee do more information sharing and a little bit more transparency?

[2:20:59] Voice 7: So that's why I was asking so many questions.

[2:21:02] Voice 7: And I'm going to look to anybody else who wants to add to the notes.

[2:21:07] Voice 7: And should I share those out with all trustees?

[2:21:11] Voice 7: I know.

[2:21:13] Voice 7: But this is, like you're saying, CAO, you know, share this out with your LTCs.

[2:21:17] Voice 7: This is coming.

[2:21:17] Voice 7: made but i think it is really important we prepare the ground and um i think there has

[2:21:23] Voice 7: been a disconnect between ec and the rest of trust council or at least a perceived one

[2:21:27] Voice 7: and i'd like to try to address that and do some better communication so i don't know what

[2:21:34] Voice 7: everyone's thoughts are but you can vet them if you want well

[2:21:39] Trustee Luckham: yeah i think that your notes are

[2:21:41] Trustee Luckham: your notes they're not necessarily the notes of the rest of us for sure i'm

[2:21:45] Trustee Luckham: not sure about how

[2:21:46] Trustee Luckham: to improve that transparency because everything is available

[2:21:50] Trustee Luckham: that we see is available in a publicly visible

[2:21:54] Trustee Luckham: document in all cases. That's about as transparent as it gets.

[2:22:01] Trustee Luckham: Certainly we could advocate

[2:22:04] Trustee Luckham: more that people go to the executive committee and look at the package

[2:22:08] Trustee Luckham: or we can start circulating the executive committee package

[2:22:12] Trustee Luckham: but that seems onerous.

[2:22:16] Trustee Luckham: I'm not

[2:22:17] Trustee Luckham: sure how to advance that.

[2:22:19] Voice 5: well this newsletter

[2:22:20] Voice 5: idea i think is going to be helpful because it's going to be targeted

[2:22:24] Voice 5: really straightforward um and maybe after the special meeting we can sort of synchronize you

[2:22:31] Voice 5: maybe executive committee does have a function to speak to their colleagues to say hey

[2:22:37] Voice 5: eyes on this this is coming it's a big deal um and as well the newsletter is going to have

[2:22:43] Voice 5: sort of a similar function it's going to be the sort of the diary of this process

[2:22:50] Voice 5: and issues that are unfolding or questions that have come up or things

[2:22:53] Voice 5: are going right things are going wrong and so I think there might be a role for

[2:23:01] Voice 5: for you but let's take that time in that meeting and once you have in front of

[2:23:06] Voice 5: you that the schedule the concurrent activities that are happening you know

[2:23:12] Voice 5: the media piece the education piece the legislative stuff i think there's also talk of having some um

[2:23:19] Voice 5: you know some legal expertise at one of these meetings just for clarification's sake

[2:23:25] Voice 5: once you have that in front of you then you'll be able to figure out how you communicate with

[2:23:30] Voice 5: your your fellow trustees so

[2:23:35] Trustee Luckham: i'm gonna uh note that we're wanting to conclude at noon and and

[2:23:42] Trustee Luckham: And I think that would be a good idea.

[2:23:44] Trustee Luckham: And we're not asked for a decision here at this point.

[2:23:47] Trustee Luckham: This is a discussion.

[2:23:48] Trustee Luckham: We're going to have a meeting coming up, and that'll be our opportunity to discuss that further.

[2:23:53] Trustee Luckham: And that will be on a public agenda.

[2:23:55] Trustee Luckham: So I think we'll move on.

[2:23:57] Trustee Luckham: Is that okay?

[2:23:59] Trustee Luckham: Thank you.

[2:24:01] Trustee Luckham: So then that takes us immediately to Executive Committee Sponsorship of Trustee Attendance at AVICC, RFD.

[2:24:10] Trustee Luckham: so um that's therefore a decision and there's a motion um that looks like a new form to me

[2:24:20] Trustee Luckham: that i don't recall seeing but maybe i just wasn't paying attention before that's great

[2:24:25] Trustee Luckham: um and i i think it's reasonable to think about our budget um there seems to be adequate budget

[2:24:31] Trustee Luckham: um but if all uh i'm not it says here on this form the assumption is that luckham elliott

[2:24:38] Trustee Luckham: Maude and Morrison are going. I know we made a decision about Morrison. I have registered

[2:24:44] Trustee Luckham: accordingly because I usually go. And so how do we, Trustee Elliott, Trustee Peterson and Maude,

[2:24:51] Trustee Luckham: are you planning on attending? And do we need to provide permissions all around for this juncture

[2:24:58] Trustee Luckham: in time? There you go, $7,500. So in fees alone, that's $2,500 for five people. Trustee Peterson?

[2:25:11] Voice 9: Yeah, just for clarity, I am not going to be attending AVICC this time.

[2:25:16] Voice 9: I had wanted to, but there's just too much on my plate to pull it off.

[2:25:23] Voice 9: So I'm going to defer to other members of the executive.

[2:25:26] Voice 9: And I am in support of Trustee Patrick's request.

[2:25:33] Voice 9: And I'm

[2:25:34] Voice 9: happy to make the motion if that's helpful.

[2:25:36] Trustee Luckham: Well, I'll look to you for a motion.

[2:25:38] Trustee Luckham: Do any other trustees have anything to say?

[2:25:41] Trustee Luckham: Otherwise, Trustee Maude?

[2:25:44] Trustee Maude: My understanding was for AC, for both this and UBCM,

[2:25:51] Trustee Maude: is that there was an expectation of us to attend,

[2:25:54] Trustee Maude: and there's policy to support that.

[2:25:57] Trustee Luckham: Certainly.

[2:25:58] Trustee Luckham: Trustee Elliott?

[2:26:01] Voice 7: I have registered just to get the early bird discount,

[2:26:04] Voice 7: so I plan to be in attendance.

[2:26:07] Trustee Luckham: Okay.

[2:26:07] Trustee Luckham: Okay. So yeah, I just want to be cognizant. It's certainly a good practice. It's a great

[2:26:13] Trustee Luckham: opportunity for us to do exactly as Trustee Patrick has indicated. Trustee Patrick has

[2:26:19] Trustee Luckham: attended these in the past, and it's obviously valuable. So I'll look to Tim Peterson for a

[2:26:24] Trustee Luckham: motion.

[2:26:28] Voice 9: I move that the Executive Committee sponsor Trustee Patrick's registration fees of

[2:26:33] Voice 9: $451.50 to attend the Association of Vancouver Island and Coastal Communities Conference, April

[2:26:39] Voice 9: April 12th to 14th, 2024 in Victoria,

[2:26:42] Voice 9: and that the fees come out of the Executive Committee's

[2:26:44] Voice 9: 2024-25 Training and Conferences budget.

[2:26:48] Trustee Luckham: Seconder, Trustee Elliot, thank you.

[2:26:51] Trustee Luckham: Any discussion?

[2:26:53] Trustee Luckham: All those in favor?

[2:26:56] Trustee Luckham: So that carries unanimously.

[2:26:59] Trustee Luckham: And we don't, as indicated by Trustee Maude,

[2:27:03] Trustee Luckham: covered in policy, the Executive Committee members

[2:27:05] Trustee Luckham: attend these events, and I'm assuming CAO,

[2:27:08] Trustee Luckham: no further decision required here.

[2:27:12] Trustee Luckham: Thank you. And I'm not sure if staff are planning and sending in any way, shape or form.

[2:27:17] Trustee Luckham: Some

[2:27:17] Voice 5: staff will attend. Yeah.

[2:27:19] Trustee Luckham: Perfect. OK, that's great, too.

[2:27:21] Trustee Luckham: So next item here, meeting with the Minister of Transportation and Infrastructure briefing on page 86.

[2:27:26] Trustee Luckham: That kind of came out of the air the other day. Tim, you were surprised by the events as they unfolded, I think.

[2:27:36] Trustee Luckham: is there and this is great and so everybody should respond accordingly is that who would

[2:27:42] Trustee Luckham: like to carry this briefing or make an introduction otherwise we'll just receive it

[2:27:47] Trustee Luckham: i

[2:27:51] Voice 5: wasn't this is this is a result of your meeting with the minister

[2:27:56] Voice 5: um i think you should just take advantage and see where this goes and you brought it up a couple

[2:28:02] Voice 5: weeks ago someone did you know i mean trustee peterson and we've kind of um you know rattled

[2:28:09] Voice 5: the bushes here to get it going a little bit so this is the start i think stefan was in attendance

[2:28:17] Voice 5: as well as claire

[2:28:19] Trustee Luckham: okay so this is because there was other simultaneous activity going on tim had

[2:28:27] Trustee Luckham: a staff member reached out to him and said hey let's have a meet okay let's do this let's have

[2:28:32] Trustee Luckham: have a meeting and that seemed lower level now claire and stefan have gone back to senior levels

[2:28:38] Trustee Luckham: of modi and so uh this is now the official meeting we've asked for april 29th ceo or stefan yes

[2:28:50] Trustee Luckham: okay that's great that's terrific so um then uh this is a briefing we don't need to

[2:28:59] Trustee Luckham: make a decision here yet um but i guess an indication of who's going to be attending

[2:29:05] Trustee Luckham: on behalf of the Honest Trust is obviously paramount.

[2:29:09] Trustee Luckham: Stefan, what's your expectation there?

[2:29:14] Voice 3: Thank you, Mr. Chair.

[2:29:16] Voice 3: So as the briefing indicates,

[2:29:20] Voice 3: we did talk to staff at MOTI

[2:29:23] Voice 3: and we were all trying to figure out

[2:29:26] Voice 3: precisely whom to invite.

[2:29:28] Voice 3: It was felt that to keep it concise,

[2:29:30] Voice 3: the first meeting be with the Southern Gulf Islands

[2:29:33] Voice 3: and CRD because the gentleman who we were meeting with

[2:29:36] Voice 3: is responsible from Thetis Island South.

[2:29:38] Voice 3: And so to keep it there

[2:29:40] Voice 3: so we can begin to answer MOTI questions

[2:29:42] Voice 3: and introduce the topic.

[2:29:45] Voice 3: Yeah, so the elected officials and staff

[2:29:48] Voice 3: to come together at that meeting.

[2:29:49] Voice 3: Staff sort of have a vision perhaps

[2:29:51] Voice 3: of staff to staff ongoing

[2:29:54] Voice 3: and getting information fed from elected officials

[2:29:57] Voice 3: from LTC by LTC, bringing it up.

[2:30:00] Voice 3: meetings on a regular schedule but that's probably even thinking too far down the line

[2:30:04] Voice 3: first one being elected officials and staff to just kick off a hey how do you do and

[2:30:08] Voice 3: and reorientate ourselves to the the questions at hand and the documents that you see listed

[2:30:19] Trustee Luckham: okay so how are we supposed to be communicating this out to the ltcs in the southern gulf islands

[2:30:27] Trustee Luckham: or in the entire islands trust area because it struck me that this initially was a southern

[2:30:32] Trustee Luckham: gulf islands initiative so

[2:30:36] Voice 3: for clarity you're asking so this this briefing indicates that the

[2:30:40] Voice 3: first meeting will be with southern gulf island elected officials and staff not with the northern

[2:30:46] Voice 3: elected officials and the corresponding staff in the north right

[2:30:50] Trustee Luckham: just wanted to be clear on that

[2:30:52] Voice 3: okay um

[2:30:53] Trustee Luckham: so trustee peterson and trustee elliott uh

[2:30:59] Voice 9: thank you chair so um i i'm i'm glad that the

[2:31:04] Voice 9: that we're getting this opportunity.

[2:31:06] Voice 9: I think that as we look into the potential

[2:31:12] Voice 9: for establishing the task force,

[2:31:14] Voice 9: it's laid out in the amending letter of 96,

[2:31:20] Voice 9: that at that point, eventually a task force

[2:31:24] Voice 9: will need to encompass all the islands in the trust area.

[2:31:28] Voice 9: However, at this initial meeting,

[2:31:31] Voice 9: I don't think that's necessary.

[2:31:34] Voice 9: This did come out of, from my end anyway, it came out of discussions with Adam Olson's office and the Ministry of Transport based on the volume of letters around the Montague Harbour parking changes.

[2:31:57] Voice 9: changes and just really sort of brought um back to top of mind how important the the uh

[2:32:05] Voice 9: discussion back and forth uh the 1992 letter says you know establish a regular consultative process

[2:32:11] Voice 9: so um i'm happy that we're at at the beginning of that i just have a question and this is about um

[2:32:21] Voice 9: um uh just about around the funding and um of travel there's there's this and the following

[2:32:30] Voice 9: day is is the crd um marine issues one in victoria as well i'd like to attend both of these

[2:32:38] Voice 9: but um maybe someone can offer advice whether uh i need to request a motion for the um

[2:32:46] Voice 9: or whether this is, you know, for the funding

[2:32:50] Voice 9: or whether this is just assumed to be a function of chair,

[2:32:56] Voice 9: vice, vice chair.

[2:33:03] Trustee Luckham: Stefan, do you have an answer for that?

[2:33:05] Trustee Luckham: And I'm concerned that this could dig in quite deep

[2:33:08] Trustee Luckham: and maybe this is just a briefing of which perhaps

[2:33:11] Trustee Luckham: the information can be communicated offline.

[2:33:16] Voice 3: I'll actually turn to the CAO to answer that question

[2:33:18] Voice 3: because my understanding, I don't want to be wrong.

[2:33:21] Voice 3: on. So my thoughts are just regular, but

[2:33:25] Voice 3: perhaps the CAO can clarify for me.

[2:33:27] Voice 5: I don't know.

[2:33:29] Voice 5: I don't know. Are you asking how you pay for your attendance? Yeah. Yes.

[2:33:36] Voice 5: Yeah, it's the local trust committees. Yeah.

[2:33:38] Trustee Luckham: Normally, as it says in the memo, LTC will have to prove the expense.

[2:33:43] Trustee Luckham: Yeah. And yeah.

[2:33:52] Trustee Luckham: Trustee Elliott.

[2:33:54] Voice 7: So I'm not sure how this happened that the northern

[2:33:56] Voice 7: um trust areas are left out um when i look back at the speaking notes when we were preparing for

[2:34:02] Voice 7: ubcm it was about our request was the development of transportation strategies for the islands trust

[2:34:08] Voice 7: area and i thought the conversation was about a comprehensive approach to transportation

[2:34:15] Voice 7: strategies so how we landed on an interagency trans task force for just the southern gulf

[2:34:21] Voice 7: Islands region. However, we're here now. Could I request that trustees from the Northern Gulf

[2:34:30] Voice 7: Islands be invited to attend by Zoom so that they can at least observe and we can start

[2:34:37] Voice 7: understanding what would be the implications and then develop a strategy for the Northern

[2:34:44] Voice 7: Gulf Islands as well? I think there should be a total trust area approach rather than just the

[2:34:48] Voice 7: southern gulf islands i don't support separating um the effort this way but uh we're here now so

[2:34:55] Voice 7: i just don't want to see the north left out we have real considerable issues in the northern

[2:35:01] Voice 7: gulf islands that need to be addressed yeah

[2:35:05] Trustee Luckham: i think it's a function of the fact that it's centered

[2:35:08] Trustee Luckham: around the capital regional district and in fact probably wouldn't even include cedis which i often

[2:35:13] Trustee Luckham: and consider southern ireland but you know um somebody's saying something go ahead oh sorry

[2:35:19] Voice 5: yeah maybe i can hold on so i just i don't think you don't have to get everything done in one

[2:35:25] Voice 5: meeting no right like this is we got the minister to say yes they actually the impetus was this was

[2:35:33] Voice 5: laura patrick asking for a trust she law executive committee to say let's get a task force for

[2:35:40] Voice 5: or Salisbury, or the Southern Gulf Islands.

[2:35:43] Voice 5: So that was the engine by which we then redid our notes

[2:35:47] Voice 5: and expanded the concept, saying, can we attract the minister's interest?

[2:35:50] Voice 5: And we did.

[2:35:51] Voice 5: And there's been this gap in between.

[2:35:54] Voice 5: I just think, ironically, if we have some patience around this,

[2:35:58] Voice 5: actually get together with these people in the room,

[2:36:00] Voice 5: see how it goes, then any extension of it,

[2:36:06] Voice 5: because you don't want to make it undoable with 75 people in the room right off the hop

[2:36:12] Voice 5: um let's see if this some momentum can occur get into maybe the document a little bit don't forget

[2:36:18] Voice 5: our colleagues in the north ultimately you i think it would be a different district manager

[2:36:22] Voice 5: who'd be so we'd have to get them to be excited about that or to get their boss to do it or you

[2:36:29] Voice 5: go back to the minister and say hey they're not paying attention to the north so i think this is

[2:36:33] Voice 5: is a win um and i just don't know whether you want eight more people just putting their hand up and

[2:36:40] Voice 5: and saying what about this so i just offer those thoughts to you um i think the request here is for

[2:36:49] Voice 5: any additional topics and you know indeed you've asked the question around all trustees um my

[2:36:57] Voice 5: recommendation is go with what you've got you've got a little momentum here but i turn it back to

[2:37:02] Voice 5: you well

[2:37:05] Voice 7: i see the note here that moti is prepared to invite senior managers from other regions so i

[2:37:09] Voice 7: don't see this as subscribing just to the crd um so that that's my question is um can we add to the

[2:37:19] Voice 7: agenda i guess there is intense scale geographic scope but a request that a similar meeting be

[2:37:25] Voice 7: held with the northern uh regional managers and and trustees at a future date sure

[2:37:33] Voice 11: we

[2:37:34] Voice 7: have at boat

[2:37:36] Voice 7: access issues like crazy in the north and ferry access and lots of stuff going on so i do want

[2:37:44] Voice 7: to build on the momentum um but yeah the additional topic that i'd suggest is transportation issues in

[2:37:51] Voice 7: the north so

[2:37:59] Trustee Luckham: i'm just trying to scan through

[2:38:01] Voice 13: the details here a little bit

[2:38:03] Trustee Luckham: um i think uh and we're

[2:38:08] Trustee Luckham: obviously not going to finish this meeting in six minutes there's way too much stuff is still

[2:38:12] Trustee Luckham: remaining on the agenda um it'd be nice if we could just wrap this item up um i'm just thinking

[2:38:20] Trustee Luckham: that we've been invited to a meeting that we've called we've asked for it's really their meeting

[2:38:28] Trustee Luckham: and they have extended the invitation

[2:38:32] Trustee Luckham: to the Southern Gulf Islands and the CRD at this time

[2:38:34] Trustee Luckham: because obviously you also need

[2:38:36] Trustee Luckham: to include CRD representation and expand it.

[2:38:39] Trustee Luckham: But I think absolutely if that's where we've landed here

[2:38:42] Trustee Luckham: that on that conversation,

[2:38:45] Trustee Luckham: we need to express that this meeting was a good start

[2:38:48] Trustee Luckham: and we need to broaden the horizons

[2:38:51] Trustee Luckham: or have separate meetings for the Northern group

[2:38:52] Trustee Luckham: and the Southern group

[2:38:54] Trustee Luckham: so that the information could come together

[2:38:56] Trustee Luckham: for a more holistic approach across the trust area would that be reasonable and

[2:39:01] Trustee Luckham: I see a hand up in the boardroom no

[2:39:06] Voice 5: that was an errant hand up

[2:39:09] Trustee Luckham: so is there any

[2:39:12] Trustee Luckham: further discussion at this point do we need to know no okay I'm gonna move on

[2:39:21] Trustee Luckham: at 1155 I don't think that we can necessary unless it's not it's easier to

[2:39:28] Trustee Luckham: to some folks, we've got a meeting here about recording

[2:39:31] Trustee Luckham: members of the public and reporters recording meetings.

[2:39:38] Trustee Luckham: And this is a briefing

[2:39:43] Trustee Luckham: with some recommendations in there.

[2:39:49] Trustee Luckham: David Marla, are you gonna address this?

[2:39:52] Trustee Luckham: But should I just go to the break?

[2:39:55] Trustee Luckham: I'll ask you.

[2:39:58] Voice 6: Want

[2:39:58] Trustee Luckham: me to address this or do

[2:39:59] Voice 6: you wanna go for a break?

[2:40:00] Voice 6: Well,

[2:40:01] Trustee Luckham: how long do you expect to have to address it?

[2:40:03] Trustee Luckham: A minute.

[2:40:06] Voice 6: Yeah, thank you. This is

[2:40:09] Voice 6: in response to a request from the executive committee.

[2:40:12] Voice 6: So very quickly, you don't have any bylaws that indicate whether or not people can

[2:40:20] Voice 6: record any meetings and you have no policy. So really, the only control you have is the chair

[2:40:27] Voice 6: does have the ability to control the meeting so you certainly do have the ability to

[2:40:33] Voice 6: let people know if somebody personally somebody wants to record personally that that person is

[2:40:40] Voice 6: doing that everybody in the room know that but you can also require that they record the committee

[2:40:45] Voice 6: not other people and that if somebody speaking is uncomfortable with that recording you can request

[2:40:51] Voice 6: of the recording to be stopped. So what I'm just saying here in the follow-up is that we can create

[2:40:57] Voice 6: a notice for the chairs or for staff to take and put up at the meeting location which just

[2:41:03] Voice 6: indicates that we are recording this anyway, staff are recording it, but if the public or

[2:41:10] Voice 6: if anybody wants to record they should let the chair know and then we can provide a script to

[2:41:18] Voice 6: that effect for the chair to use at the beginning of the meeting and maybe it also again at the

[2:41:24] Voice 6: start of the public engaging session unless it's something else you want to do. The resolution from

[2:41:32] Voice 6: the EC did say reports on recording electronic meetings it's really the same thing so this could

[2:41:38] Voice 6: be then this could apply to electronic meeting versus an in-person meeting so the electronic

[2:41:44] Voice 6: electronic meeting somebody's recording what's on the screen there's not much you can do about that

[2:41:50] Voice 6: so yeah this is just in front of you you don't have to do anything but if there's some further

[2:41:56] Voice 6: direction you want on this just let me know I just will comment there was an email sent to you from

[2:42:07] Voice 6: Tom Werneth talking about the criminal code criminal code just says it's illegal to record

[2:42:13] Voice 6: people without the consent and the section he refers to is a section that provides an exemption

[2:42:19] Voice 6: But really, we're not talking about the criminal code here.

[2:42:22] Voice 6: I think we all agree it's not illegal for people to record in a meeting.

[2:42:27] Voice 6: This is about meeting procedures and how you want to run your meeting.

[2:42:32] Voice 11: Right.

[2:42:35] Trustee Luckham: Okay.

[2:42:36] Trustee Luckham: Any remarks from Vice-Chairs to Trustee Elliott?

[2:42:40] Voice 7: Yeah, thank you for that.

[2:42:41] Voice 7: So could you do this script for the local trust committee chairs?

[2:42:46] Voice 7: You're already going to go ahead and do that and we don't need to request.

[2:42:51] Voice 7: Okay, perfect.

[2:42:52] Voice 7: Yeah, you don't need

[2:42:52] Voice 10: to request that.

[2:42:53] Voice 10: And

[2:42:54] Voice 7: I will need absolute clarity on the application of the criminal code on our meeting procedures by law.

[2:42:59] Voice 7: Thank you.

[2:43:01] Trustee Luckham: Trustee Peterson?

[2:43:05] Voice 9: Yeah, I was just going to ask the director if he's contemplated a reply to that email.

[2:43:12] Voice 9: email. I know this has been coming up at the Leskeetee LTC a lot and Trustee Ellis had

[2:43:23] Voice 9: to deal with this on a regular basis. So some kind of clarity direct to the letter writer

[2:43:30] Voice 9: might be useful in this case.

[2:43:32] Voice 9: Yeah,

[2:43:33] Voice 6: that email was through the chair, that email was directed to me. So I'm happy to

[2:43:42] Voice 6: to just provide a response,

[2:43:43] Voice 6: not copy the EC on that response.

[2:43:48] Voice 9: Thank you.

[2:43:52] Trustee Luckham: Okay, so that's great.

[2:43:54] Trustee Luckham: If you, do you need a motion

[2:43:55] Trustee Luckham: to create these meeting notices, David?

[2:44:00] Voice 6: I know that's fine, I just thought that's what I'll do

[2:44:02] Voice 6: unless you want me to do something else.

[2:44:04] Voice 6: So I'll do a motion

[2:44:05] Voice 6: if you want me to do something different.

[2:44:07] Trustee Luckham: Okay, so the one thing that I will remark on

[2:44:11] Trustee Luckham: that is maybe different than what's recommended

[2:44:13] Trustee Luckham: ended in that third from the last paragraph on the first page, is it says that the person

[2:44:22] Trustee Luckham: should request consent of the chair to advance in advance of doing so.

[2:44:29] Trustee Luckham: Really, we're not offering consent because it, you know, in generalities, it's an open

[2:44:37] Trustee Luckham: and free space in which somebody can do what they wish.

[2:44:40] Trustee Luckham: certainly the constraints are around recording people that don't want to be recorded and focusing

[2:44:46] Trustee Luckham: on the meeting participants and so do we need to say that consent or just that the notice state

[2:44:54] Trustee Luckham: that the video the chair must be advised that they intend on recording can you just clarify that

[2:45:05] Trustee Luckham: yeah

[2:45:06] Voice 6: i can change it to advise given that there's no policy or bylaws that would restrict that

[2:45:11] Voice 6: um but it yeah it doesn't take away from your ability to then have a discussion with that person

[2:45:17] Voice 6: about the rules like you want to set up for the meeting yeah

[2:45:21] Trustee Luckham: i just don't want to anybody to feel

[2:45:24] Trustee Luckham: that we're we might say no uh when what it seems clear to me is that we can't really say no we can

[2:45:34] Trustee Luckham: just advise them on how they do that yeah

[2:45:39] Voice 11: okay i don't need any translation

[2:45:42] Voice 10: of that okay i don't

[2:45:43] Trustee Luckham: see any other hands up trusty mod your hand was up for a bit but maybe that got answered

[2:45:48] Trustee Luckham: and so then i'm going to say at 1201 let's recess um can we come back at 12 45 or do you want the

[2:45:56] Trustee Luckham: full hour here oh

[2:45:58] Voice 5: yeah we can come back are you guys good i just have 30

[2:46:01] Voice 5: minutes

[2:46:05] Trustee Maude: sort of the better uh

[2:46:08] Voice 7: yeah i may could we put some of the business till if we're having a

[2:46:12] Voice 7: special meeting do you want to just put the rest of the business in our meeting in two weeks and

[2:46:18] Voice 7: and now well

[2:46:20] Voice 6: just through the chair special meeting is usually for a specific topic

[2:46:27] Trustee Luckham: so um then let's recess for an hour and then come back and we'll wrap it up i'm fine just left

[2:46:34] Voice 5: sorry sorry sir is

[2:46:36] Trustee Luckham: that all right in the boardroom i

[2:46:39] Trustee Maude: thought it was better for me

[2:46:42] Voice 7: there isn't a lot left i'm i'm happy to come back in half an hour if that's

[2:46:46] Voice 7: everyone's preference i just want to go okay well

[2:46:50] Trustee Luckham: let's come back in half an hour then toby

[2:46:52] Trustee Luckham: so thanks we'll reconvene at 1230 Laura you'll post a notice thank you everybody

[3:15:04] Voice 11: Looks

[3:15:05] Voice 13: like everybody's huddled around the table

[3:15:07] Voice 13: in the Victoria office there.

[3:15:11] Voice 13: Okay.

[3:15:22] Voice 13: So I'm

[3:15:23] Trustee Luckham: not sure Toby's going to join us immediately or not.

[3:15:27] Trustee Luckham: If it's all right with you, I'm going to continue.

[3:15:32] Trustee Luckham: Okay.

[3:15:33] Trustee Luckham: So public recording of meetings, briefing,

[3:15:39] Trustee Luckham: did we satisfy ourselves on that topic?

[3:15:44] Trustee Maude: We did.

[3:15:45] Trustee Luckham: All right.

[3:15:46] Trustee Luckham: Thank you.

[3:15:47] Trustee Luckham: Thank you. So trust, September Trust Council invitation to Coast Salish leaders discussion. Now this was a Toby recommended item here. Perhaps I'll just defer that one up until we just run out of time and provide the opportunity for Toby to address that if that's all right.

[3:16:11] Trustee Luckham: So I'm going to go to Collaborative Action to Resolve Boat-Related Issues in the Capital Regional Region Islands Trust.

[3:16:21] Trustee Luckham: That's in the contact notes and on page 93 of our agenda.

[3:16:27] Trustee Luckham: Let's see, 93.

[3:16:32] Voice 11: I don't know why that never works.

[3:16:35] Voice 11: Eight, nine, three.

[3:16:38] Trustee Luckham: Here we go.

[3:16:38] Trustee Luckham: So there's a letter via email to Tim.

[3:16:42] Trustee Luckham: Tim, do you want to speak to this, Tim?

[3:16:45] Trustee Luckham: Sure,

[3:16:49] Voice 9: I can speak to it briefly.

[3:16:52] Voice 9: I was apprised that this was coming down the pike,

[3:16:57] Voice 9: and I phoned up Mr. Harris to make sure that Islands Trust was going to be included

[3:17:05] Voice 9: and let the trustees of Salt Spring and Galliano know that it was happening

[3:17:11] Voice 9: and have registered to attend.

[3:17:14] Voice 9: As per the earlier advice, I sent out an email to both the Galeano and Salt Spring local trust committees to see if we can get some RFDs for funding travel expenses.

[3:17:34] Voice 9: And that's about it.

[3:17:38] Voice 9: You know, it's important to this is working with others, collaborating with the CRD.

[3:17:44] Voice 9: um obviously these marine issues are um important on on probably all of the islands but especially

[3:17:55] Voice 9: on uh the busier um marine areas around the southern gulf islands i think

[3:18:04] Trustee Luckham: well yeah even

[3:18:06] Trustee Luckham: in the quiet areas the thetis and that we've got a fellow that's operating a floating marina

[3:18:12] Trustee Luckham: recently that doesn't seem to have too much respect for process and so that's interesting

[3:18:19] Trustee Luckham: so it's everywhere so that's just an information item for us then tim uh

[3:18:27] Voice 9: yeah there is a opportunity

[3:18:29] Voice 9: for um i believe there's opportunity for uh other folks who want to um attend to get in touch and

[3:18:39] Voice 9: and let the folks at CRD know that they want to attend.

[3:18:46] Voice 9: I think the registration date is up until April 16th.

[3:18:54] Voice 13: Okay, Trustee Maude.

[3:18:56] Trustee Maude: Yeah, I just wanted to note that both this

[3:18:59] Trustee Maude: and the highways meeting,

[3:19:01] Trustee Maude: I believe both offer electronic options

[3:19:04] Trustee Maude: because if we get a whole bunch of trustees

[3:19:07] Trustee Maude: wanting to go in person,

[3:19:08] Trustee Maude: and it's going to be rather expensive undertakings.

[3:19:12] Voice 13: Well, it could easily be, yeah, so would encourage that.

[3:19:19] Trustee Luckham: Okay, so nothing further on that item.

[3:19:23] Trustee Luckham: So Toby, we skipped over your item

[3:19:26] Trustee Luckham: inviting Coast Salish leaders to discuss governance

[3:19:31] Trustee Luckham: and we're just on the actions to resolve boat-related issues

[3:19:37] Trustee Luckham: and Tim's just briefed us and that's there

[3:19:40] Trustee Luckham: for those to participate.

[3:19:44] Trustee Luckham: And that invitation is open

[3:19:45] Trustee Luckham: until the 16th of April.

[3:19:47] Trustee Luckham: Is that okay?

[3:19:49] Trustee Luckham: Sounds great.

[3:19:50] Trustee Luckham: All right.

[3:19:51] Trustee Luckham: So why don't we now that you're with us,

[3:19:54] Trustee Luckham: we'll jump back to 8.2.1.4.

[3:19:58] Trustee Luckham: This was a request you brought forward

[3:20:03] Trustee Luckham: by email, I think.

[3:20:04] Trustee Luckham: So I'll just ask you to speak to it.

[3:20:07] Trustee Luckham: And have you had any conversation

[3:20:09] Trustee Luckham: with and whether or not

[3:20:11] Trustee Luckham: you've had any conversation with staff

[3:20:12] Trustee Luckham: about yeah

[3:20:14] Voice 7: this came out of conversation with director freighter and um following our itc board

[3:20:20] Voice 7: meeting so it's just in the initial um thought stages but i wanted to put it before executive

[3:20:25] Voice 7: committee to consider um whether there could be a visioning about governance in the in the gulf

[3:20:35] Voice 7: Islands um sort of a half-day session led by uh First Nation Coast Salish leaders the opportunity

[3:20:44] Voice 7: um to have trust council on Gabriela Island or even in Nanaimo um there could be a strong

[3:20:51] Voice 7: possibility that Seneimach would want if if they're interested in uh having a discussion about

[3:20:58] Voice 7: um the future of governance kind of and we've we've talked about visioning

[3:21:03] Voice 7: uh internally and for the trust council but it was when i was reading the letter from the

[3:21:09] Voice 7: minister of municipal affairs back to the conservancy um and sort of asking us to consider

[3:21:16] Voice 7: our colonial structure or that first nations are asking us to consider some of the assumptions in

[3:21:22] Voice 7: our colonial governance structure and how we might move forward so i initially thought maybe

[3:21:28] Voice 7: Maybe the 50th anniversary is a good chance to pause and look at what we've done.

[3:21:36] Voice 7: And maybe the Trust Council after is an opportunity to look ahead at where we might be going.

[3:21:44] Voice 7: So very early conversations.

[3:21:47] Voice 7: This would, I don't think, be a live streamed or public session.

[3:21:51] Voice 7: session it would be more an opportunity to hear from First Nations maybe maybe just the north

[3:22:00] Voice 7: I'm not sure what the invitation list would look like and who would lead that but just to talk

[3:22:06] Voice 7: about governance in the trust area and I will say that this is following on a series of culture

[3:22:13] Voice 7: and bridge building events on Gabriela Island with the name of First Nations we're building

[3:22:18] Voice 7: some culture um arts based projects together um and i'll be looking to actually bring in lisa

[3:22:26] Voice 7: wilcox uh to do a companion piece sometime in in um august or september we're looking at to talk

[3:22:34] Voice 7: about governance and some of the the issues that um we have heard from nations so there's just a

[3:22:41] Voice 7: a lot that's happening and some good potential for hearing

[3:22:45] Voice 7: from First Nations leadership about what their vision

[3:22:49] Voice 7: might be for the future. So just putting it out there for consideration.

[3:22:58] Voice 13: Okay. It would obviously be great to have

[3:23:02] Voice 13: Director Frater here as well as our new

[3:23:07] Trustee Luckham: Senior Indigenous Relations Advisor

[3:23:11] Trustee Luckham: in the room. And perhaps that could happen

[3:23:15] Trustee Luckham: sometime in the near future is that what you're expecting yeah

[3:23:20] Voice 7: so i could work on this with staff

[3:23:22] Voice 7: um sort of an approach and um maybe prepare something for an xtc meeting does that sound

[3:23:30] Voice 7: good we just wanted to flag this as a potential and get your thoughts on um the direction because

[3:23:37] Voice 7: it would be a big undertaking and a lot of um um we need to give good advanced notice so that's

[3:23:46] Voice 7: That's why I'm bringing this now.

[3:23:47] Trustee Luckham: Well, indeed, that's what we need to do is identify the resources in order to be able

[3:23:52] Trustee Luckham: to develop this in a good way and confirm some First Nations leadership participation.

[3:23:59] Trustee Luckham: And perhaps that could be even mentioned that we're interested in early interest in this

[3:24:07] Trustee Luckham: when we're having a conversation with Snenemo tomorrow, because that seed needs to be planted

[3:24:13] Trustee Luckham: so that everybody can plan it in well in advance so that's good oh

[3:24:20] Voice 7: and i will say also that um

[3:24:22] Voice 7: planner chadwick has flagged the opportunity to apply for c2c um funding so um i forgot to

[3:24:30] Voice 7: mention i i would i'd be working on a we'd look to work on a grant application to do some like a

[3:24:37] Voice 7: feast and like eat food together and so it's a leadership to leadership conversation that i think

[3:24:43] Voice 7: the c2c funding there's that last intake for the year uh we could apply for if if there's interest

[3:24:49] Voice 7: and i don't know if this would be an ec sort of sponsored thing or a local trust committee

[3:24:55] Voice 7: level sponsored grant application but that that was another thought um

[3:25:03] Trustee Luckham: yeah um

[3:25:05] Trustee Luckham: it seems like it maybe is more than just a few hours but um let's have a conversation with claire

[3:25:14] Trustee Luckham: and John Taylor, our new CIRA staff member,

[3:25:19] Trustee Luckham: and figure out how to do something.

[3:25:22] Trustee Luckham: It's Joe

[3:25:22] Voice 7: Elliott is our new senior Indigenous relations.

[3:25:26] Trustee Luckham: Oh, I thought it was John.

[3:25:27] Trustee Luckham: I

[3:25:27] Voice 7: don't know where you're getting John Taylor.

[3:25:28] Voice 7: Joe Elliott is...

[3:25:29] Trustee Luckham: No, I said John.

[3:25:30] Trustee Luckham: Oh, did I say John Taylor?

[3:25:32] Trustee Luckham: I meant John Elliott.

[3:25:33] Trustee Luckham: It's

[3:25:33] Voice 7: Joe Elliott.

[3:25:35] Voice 7: Oh, well, that's fine.

[3:25:37] Trustee Luckham: The name I

[3:25:38] Trustee Luckham: recall was John, so that's fine.

[3:25:40] Trustee Luckham: If it's Joe, that's good too.

[3:25:44] Trustee Luckham: I was hoping he would be introduced to us today, but that'll come in the future.

[3:25:50] Trustee Luckham: So let's move on then at this point to Science Horizons internship program.

[3:25:55] Trustee Luckham: This is a request for decision.

[3:25:57] Trustee Luckham: Who has brought this one to us?

[3:26:04] Trustee Luckham: Dr. Cermak.

[3:26:06] Voice 3: Yeah, sorry.

[3:26:06] Voice 3: Just finding all my buttons.

[3:26:08] Trustee Luckham: That's all right.

[3:26:10] Trustee Luckham: It's on page 94.

[3:26:14] Voice 3: Yeah.

[3:26:17] Voice 3: Oh, my camera's not working.

[3:26:20] Voice 3: Fascinating.

[3:26:21] Voice 3: There it is.

[3:26:21] Trustee Luckham: Your voice is perfect, so it's all good.

[3:26:25] Trustee Luckham: There you are.

[3:26:26] Voice 3: Excellent.

[3:26:28] Voice 3: Okay, so this is before you.

[3:26:30] Voice 3: This is a request that the EC grant staff permission to prepare a grant application for the Science Horizons Youth Internship Program.

[3:26:40] Voice 3: It would be, if successful, the money would be to hire a sustainability science technician intern to advance the development of the suitable land analysis.

[3:26:50] Voice 3: In a little bit more detail, this grant opportunity offers 50% of an intern's wage, and we have as of yet unspent Healthy Watersheds initiative funding of about $15,000.

[3:27:07] Voice 3: So this grant would be, we would be able to match those two grants together to be able to afford an intern, which would help the freshwater sustainability, senior freshwater sustainability specialists do more work on the suitable land analysis by incorporating the rich amount of data that they've been gathering over the few years.

[3:27:28] Voice 3: and the sort of technical nature of adding especially GIS-located data

[3:27:35] Voice 3: into the suitable land analysis is where we need the most help right now,

[3:27:40] Voice 3: and this is a perfect opportunity for us to do that.

[3:27:45] Voice 3: That's it.

[3:27:46] Trustee Luckham: Okay.

[3:27:47] Trustee Luckham: Any questions?

[3:27:49] Trustee Luckham: Does somebody want to make that motion?

[3:27:55] Voice 7: I'd be happy to.

[3:27:57] Voice 7: Sounds amazing, and I completely support the program and the initiative.

[3:28:01] Voice 7: I move that Executive Committee request staff to prepare a grant application

[3:28:05] Voice 7: to the Science Horizons Youth Internship Program

[3:28:07] Voice 7: to hire a sustainability science technician intern

[3:28:10] Voice 7: to advance the development of the suitable land analysis tool.

[3:28:17] Trustee Luckham: Moved, and do I have a seconder?

[3:28:19] Trustee Luckham: Trustee Peterson, thank you.

[3:28:21] Trustee Luckham: All right, any further discussion?

[3:28:26] Voice 13: I'll call

[3:28:26] Trustee Luckham: for the vote.

[3:28:27] Trustee Luckham: All those in favor?

[3:28:28] Voice 13: And

[3:28:31] Trustee Luckham: everyone's in favor, so none opposed.

[3:28:34] Trustee Luckham: That carries.

[3:28:36] Trustee Luckham: Brilliant.

[3:28:36] Trustee Luckham: Good luck with that, Stephan.

[3:28:38] Trustee Luckham: Thank you very much.

[3:28:39] Trustee Luckham: Good luck all around.

[3:28:41] Trustee Luckham: that's great next item at 9.11 that's in the context notes at 2.21 annual meeting with

[3:28:49] Trustee Luckham: bowen island municipality um that was raised earlier and um does staff have any

[3:29:01] Trustee Luckham: recommendations and suggestions do we just need to do some kind of a

[3:29:06] Trustee Luckham: inquire about dates or over to you trustee mod well

[3:29:11] Trustee Maude: yes i previously suggested that we explore

[3:29:16] Trustee Maude: the opportunity of meeting them at ubcm um basically because you know it seems both parties

[3:29:23] Trustee Maude: are going to be there and so logistically in cost savings i think there would be a lot of advantages

[3:29:29] Trustee Maude: is if we could make that work yep

[3:29:32] Trustee Luckham: so uh do you want to make a motion to that extent then

[3:29:41] Trustee Luckham: is that where we're at for that that uh we arrange a meeting uh with the bone island

[3:29:46] Trustee Luckham: municipality at ubcm 2024.

[3:29:49] Trustee Maude: if that's what's needed i'm willing to make the motion

[3:29:55] Voice 13: any remarks from staff trustee and trustee peterson have your hand up

[3:30:02] Voice 9: I just wanted to note that, of course, not all of Bowen councillors showed up at UBCM, and I think we should leave the door open in case they have a counterproposal, but certainly we can explore it.

[3:30:16] Trustee Luckham: Yeah, and now, so maybe staff can advise us, UBCM, is it Whistler this year?

[3:30:24] Voice 5: Vancouver.

[3:30:26] Voice 5: over the years you've done a remarkable job of not tying UBCM to other specific obligations

[3:30:38] Voice 5: much like you don't test you don't allow for LTC meetings at trust council yeah so you know you

[3:30:48] Voice 5: could almost have a cow meeting with Bowen whoever's there from Bowen kind of thing and take

[3:30:53] Voice 5: advantage of you being in the same physical space whether or not that's your actual annual meeting

[3:30:58] Voice 5: or not well

[3:31:03] Trustee Luckham: yeah that's absolutely true so what i tend to agree with you uh uh depending on meeting

[3:31:12] Trustee Luckham: with ministers and stuff it gets complicated to schedule something within the uh ubcm time

[3:31:18] Trustee Luckham: frame because we're there for one purpose um yeah it's

[3:31:23] Trustee Luckham: a public meeting too

[3:31:24] Voice 5: so yeah it was

[3:31:26] Trustee Luckham: awkward actually um and we could all walk on the ferry and walk into Bowen and meet there or they

[3:31:37] Trustee Luckham: can come here um do you have a recommendation for you not

[3:31:46] Voice 5: really I didn't really is there a report

[3:31:50] Voice 5: on this agenda around this no

[3:31:51] Voice 8: it's just added verbally from follow-up action and what's it

[3:31:55] Voice 5: saying what

[3:31:56] Voice 8: it says in the notes upon

[3:31:58] Voice 5: the notes on the screen

[3:31:59] Voice 8: just for the

[3:32:00] Voice 5: protocol by October

[3:32:01] Voice 5: or a regular meeting?

[3:32:03] Voice 8: Yeah.

[3:32:04] Voice 5: Okay, well, at your next meeting,

[3:32:05] Voice 5: let's pick a time where you would meet

[3:32:07] Voice 5: with Bowen Island and propose that.

[3:32:10] Trustee Luckham: Sure, or ask them of opportunities

[3:32:14] Trustee Luckham: for that meeting.

[3:32:17] Voice 5: Yeah, we could communicate with them.

[3:32:19] Trustee Luckham: Okay.

[3:32:20] Trustee Luckham: Do you want to show a motion to that effect?

[3:32:23] Voice 5: Or you just direct us to contact them

[3:32:26] Voice 5: and say, when do you want to have it?

[3:32:28] Trustee Luckham: CAO, please contact Bowen Island

[3:32:29] Trustee Luckham: and ask them when they would like to meet

[3:32:32] Trustee Luckham: for our protocol agreement certainly as this Vancouver parks thing evolves there'll be plenty

[3:32:40] Trustee Luckham: to talk okay perfect and so that'll end up on the follow-up action I'm presuming somehow

[3:32:47] Trustee Luckham: um I'm gonna keep moving here LTC chairs report on local advocacy anybody advocating for anything

[3:32:57] Trustee Luckham: Anything special?

[3:33:00] Voice 10: Nothing new.

[3:33:02] Trustee Luckham: Say again in the boardroom.

[3:33:04] Trustee Luckham: Hands down.

[3:33:05] Trustee Luckham: Okay, so we're okay on that topic at the moment.

[3:33:08] Trustee Luckham: So this brings us to correspondence on 96.

[3:33:11] Trustee Luckham: We have a request for June or September Trust Council respecting Sue Big Oil to hear from environmental law.

[3:33:20] Trustee Luckham: So what does everybody think about that?

[3:33:24] Trustee Luckham: This correspondence should be received for information unless you give direction.

[3:33:27] Trustee Luckham: action uh anybody hand up we've got an initiative underway i think um did we

[3:33:41] Trustee Luckham: decide to fund that in

[3:33:42] Trustee Luckham: some fashion i

[3:33:43] Voice 7: don't think we decided to put money aside in the budget but we do foresee that there's

[3:33:50] Voice 7: usually surplus funding so if trust council decides to to go in this direction we could do

[3:33:57] Voice 7: that is that i think that was the decision i think june

[3:34:00] Voice 7: is are we going to have

[3:34:02] Voice 7: any reporting for

[3:34:03] Trustee Luckham: for

[3:34:03] Voice 7: June or is this better suited for September?

[3:34:08] Trustee Luckham: Well, I don't think there's any

[3:34:09] Trustee Luckham: reporting related.

[3:34:11] Trustee Luckham: We do have an outstanding,

[3:34:12] Trustee Luckham: do we have an outstanding legal advice on this aspect

[3:34:16] Trustee Luckham: of using the fund, our taxes for that?

[3:34:19] Trustee Luckham: I think you had indicated CAO

[3:34:21] Trustee Luckham: that the potential existed for that.

[3:34:25] Voice 5: Yeah, I don't think we have an opinion in hand, no.

[3:34:28] Trustee Luckham: Did we ask for one?

[3:34:32] Voice 5: No, no, we'll check it out.

[3:34:36] Trustee Luckham: okay so then

[3:34:37] Trustee Luckham: can you report back to us then on uh recommendations regarding correspondence from

[3:34:44] Trustee Luckham: trustee yates dated uh march 20th 20th 2024.

[3:34:50] Voice 11: yeah and

[3:34:53] Trustee Luckham: is that satisfactory you want a motion

[3:34:55] Trustee Luckham: i think we've got

[3:34:57] Voice 5: enough to write you an update okay

[3:35:03] Trustee Luckham: so the next uh piece of correspondence then

[3:35:07] Trustee Luckham: 1997. Active Vessel Traffic Management Program from the Port Authority. You know, I don't know

[3:35:18] Trustee Luckham: how many of you are paying attention to the news, but a few days back, a huge container vessel

[3:35:24] Trustee Luckham: just took out the Brooklyn Bridge. Six people died, two people were rescued from the water.

[3:35:30] Trustee Luckham: And I'm afraid that that just is a horror story. I would hate to have our version of that come to pass. But clearly, that was a vessel that was out of control. The pilot called Mayday, and it took out the major transportation corridor in Brooklyn completely.

[3:35:55] Trustee Luckham: So are we going to receive this one for information?

[3:35:58] Trustee Luckham: I think that's really all we can do or say at this point.

[3:36:02] Trustee Luckham: Just wanted to raise that Brooklyn Bridge.

[3:36:04] Trustee Luckham: If you haven't looked at it, have a look at it.

[3:36:06] Trustee Luckham: You can see it unfold in technicolor.

[3:36:13] Trustee Luckham: Okay, I'm going to just receive that one for information.

[3:36:15] Trustee Luckham: So the next item is Crookshank Canada Land.

[3:36:21] Trustee Luckham: Thoughts for all.

[3:36:22] Trustee Luckham: all. Again, receiving this information unless there's any specific direction. Okay, so we'll

[3:36:36] Trustee Luckham: thank the writer for his advice or caution is I think the way that's spelled out from

[3:36:42] Trustee Luckham: Main Island. And we'll continue on. Nicholas, May Day for Mother Earth event. And so wanting

[3:36:56] Trustee Luckham: a representation on Sunday, May

[3:36:58] Trustee Luckham: the 12th

[3:37:00] Trustee Luckham: at the Royal

[3:37:01] Trustee Luckham: Bay

[3:37:01] Trustee Luckham: or Royal Oak Secondary School in

[3:37:06] Trustee Luckham: Calwood, Royal Bay Secondary School in Calwood.

[3:37:10] Trustee Luckham: So

[3:37:11] Trustee Luckham: I'll let you, I'll take that into

[3:37:13] Trustee Luckham: consideration.

[3:37:15] Trustee Luckham: We'll just receive that information and thank

[3:37:17] Trustee Luckham: the writer for the

[3:37:19] Trustee Luckham: invitation.

[3:37:21] Trustee Luckham: And certainly that ties

[3:37:23] Trustee Luckham: into what are we doing about freighters

[3:37:25] Trustee Luckham: on coastlines and

[3:37:26] Trustee Luckham: And that is shocking, that event that's happened in Brooklyn.

[3:37:31] Trustee Luckham: The next...

[3:37:33] Voice 11: Don't tell him.

[3:37:35] Trustee Luckham: Say again?

[3:37:37] Voice 11: Baltimore.

[3:37:39] Trustee Luckham: Was it in Baltimore?

[3:37:41] Trustee Luckham: It's in Baltimore.

[3:37:42] Trustee Luckham: Isn't that next to Brooklyn?

[3:37:45] Trustee Luckham: Pretty close.

[3:37:47] Trustee Luckham: It's a small world.

[3:37:49] Trustee Luckham: Trustee Harris has written to us about the 50th anniversary.

[3:37:53] Trustee Luckham: anniversary. Obviously, events are slowly sort of getting pulled together there. And I don't know

[3:38:02] Trustee Luckham: whether considerations have been made about inviting First Nations at this point, but

[3:38:06] Trustee Luckham: obviously, we should consider this. Trustee Director Freighter is not here. Is there any

[3:38:16] Trustee Luckham: thoughts on staff on this? Or can staff take this into consideration as we move forward?

[3:38:21] Trustee Luckham: word yes yes is the answer okay so um yeah so ultimately that's going to end up on an agenda

[3:38:37] Trustee Luckham: here pretty quick um in fact probably very quick and so um we haven't had um responses yet from

[3:38:49] Trustee Luckham: ministries with respect to invitations that are sent out either so that'll come up fairly quick

[3:38:54] Trustee Luckham: here um so i'm going to move on receive that for information thank you trustee harris so work

[3:39:02] Trustee Luckham: program is the next item on page 103 that's amended before every one of our meetings and um

[3:39:10] Trustee Luckham: is there any remarks from the staff or any comments for change from trustees i see some

[3:39:18] Trustee Luckham: negative heads turning and so i think unless i hear something from staff with respect to the

[3:39:25] Trustee Luckham: the work program, we'll receive that information also.

[3:39:28] Trustee Luckham: All right.

[3:39:31] Trustee Luckham: So lo and behold, our next meeting,

[3:39:36] Trustee Luckham: formal meeting is April 24th, electronic,

[3:39:41] Trustee Luckham: and staff are gonna organize another meeting prior to that

[3:39:45] Trustee Luckham: for a special meeting to assist us

[3:39:47] Trustee Luckham: with the policy statement program.

[3:39:53] Trustee Luckham: And so unless there's no closed meeting today,

[3:39:57] Trustee Luckham: Okay. Oh, I see Trustee Maude and Trustee Elliott.

[3:40:01] Trustee Luckham: What would you like to offer now?

[3:40:03] Trustee Maude: Thank you, Chair.

[3:40:04] Trustee Maude: It's been suggested that our special meeting could take place on April 17th

[3:40:12] Trustee Maude: in lieu of our electronic, our teleconference.

[3:40:17] Trustee Maude: And if it's deemed appropriate, we could do a motion now to save doing an RWM.

[3:40:22] Trustee Maude: okay

[3:40:24] Trustee Luckham: well let me pull up my calendar here just to make sure i'm sure that laurie has looked at it

[3:40:33] Trustee Luckham: but i just like to i

[3:40:35] Voice 7: was going to suggest the 10th because we're already getting together for

[3:40:38] Voice 7: belenus win chelsea is

[3:40:41] Trustee Luckham: that possible uh well i saw that message from uh chris and i haven't

[3:40:46] Trustee Luckham: dug into that either

[3:40:47] Voice 13: but if that's scheduled i'm just gonna go

[3:40:51] Voice 5: i think there's i'm sorry i'm

[3:40:54] Voice 5: i'm getting asked to do too many things and i don't know anything about

[3:40:58] Voice 5: maybe stefan can answer this question about willingness when she'll see her

[3:41:03] Voice 5: um but i think it's supposed to go to a trust council meeting

[3:41:08] Voice 13: what is do

[3:41:11] Voice 6: any of you guys know

[3:41:12] Voice 6: anything about it yeah i

[3:41:13] Voice 6: can help you so um there's there's nothing really on the agenda

[3:41:16] Voice 6: except adoption of minutes for believers when chelsea so they wanted to add it to an available

[3:41:21] Voice 6: in person executive committee meeting because under the bylaw they have to

[3:41:28] Voice 6: meet in person so they said the pre-council meeting would make

[3:41:33] Voice 6: sense for you to do that it could take you maybe 15 minutes at the most.

[3:41:41] Voice 7: We

[3:41:41] Voice 6: have an all staff meeting in the afternoon but the morning

[3:41:44] Voice 6: could work. I prefer to not do that. And a 17th would work. Yeah

[3:41:50] Voice 5: it's possible.

[3:41:53] Voice 5: We want to have a big E.C. meeting and then a big staff meeting.

[3:41:58] Voice 5: Yeah.

[3:42:00] Trustee Luckham: So then what I'm hearing is there's consensus for the 17th of April, is that correct?

[3:42:11] Trustee Maude: Yes, Laurie, we lost the motion.

[3:42:13] Trustee Luckham: Yeah,

[3:42:13] Trustee Maude: here it is at 9 a.m.

[3:42:15] Trustee Luckham: Okay, so that looks great to me then as well.

[3:42:18] Trustee Luckham: So do you have a motion up on the screen?

[3:42:21] Trustee Luckham: Is that what I just heard?

[3:42:22] Trustee Maude: We have a motion.

[3:42:23] Trustee Maude: I'm prepared to move

[3:42:26] Trustee Maude: let's

[3:42:26] Trustee Luckham: move it

[3:42:27] Trustee Luckham: I

[3:42:28] Trustee Maude: move the executive committee schedule

[3:42:29] Trustee Maude: special electronic meeting to be held

[3:42:32] Trustee Maude: April 17th

[3:42:33] Trustee Maude: 2024 beginning at 9am

[3:42:35] Trustee Maude: to consider next steps and the processes

[3:42:37] Trustee Maude: for the policy statement amendment

[3:42:39] Trustee Maude: project

[3:42:41] Voice 13: perfect thank you Laurie

[3:42:42] Trustee Luckham: do I have a seconder

[3:42:44] Trustee Luckham: I'll second it

[3:42:48] Trustee Luckham: any discussion on the motion

[3:42:50] Trustee Luckham: well now it comes to the crunch

[3:42:54] Trustee Luckham: you've got to vote now one way or the other

[3:42:56] Trustee Luckham: So all those in favor, raise your hands.

[3:43:00] Trustee Luckham: And that looks to me like that's unanimous.

[3:43:03] Trustee Luckham: That's excellent.

[3:43:03] Trustee Luckham: Well, good work, everybody.

[3:43:05] Trustee Luckham: And so you've got your work cut out for you there in the office

[3:43:09] Trustee Luckham: and appreciate that contribution.

[3:43:15] Trustee Luckham: Now, Trustee Peterson, is your hand still up

[3:43:18] Trustee Luckham: because you've got some last bit of business here?

[3:43:21] Voice 9: I just wanted clarification.

[3:43:23] Voice 9: So the Bolinas-Winchelsey meeting on April 10th is cancelled?

[3:43:28] Trustee Luckham: So the proposition is that just came out yesterday at 4.30, and that's from Chris Hutton.

[3:43:33] Trustee Luckham: So I think he's looking for advice.

[3:43:37] Trustee Luckham: Did you all get copied on that or no?

[3:43:40] Voice 9: I didn't see

[3:43:41] Voice 9: the cancellation notice.

[3:43:42] Voice 9: It's been on my calendar for a couple of months.

[3:43:44] Trustee Luckham: Yeah, no, it has not been canceled, but it's on the docket, let's just say.

[3:43:49] Trustee Luckham: So I would say that, yeah, so this was to myself and Rob Pringle, and that the agenda is very lean.

[3:43:57] Trustee Luckham: and so um there's no doubt that that will um uh get sorted out here in the immediate future

[3:44:07] Trustee Luckham: yeah

[3:44:08] Voice 6: never made mr chair so that will be done by resolution without meeting by the executive

[3:44:12] Voice 6: committee acting as a local trust committee yeah

[3:44:16] Trustee Luckham: yeah i understand that so we'll just i'm gonna

[3:44:19] Trustee Luckham: work with chris uh hutton there to organize that is that all right

[3:44:27] Trustee Maude: just a question

[3:44:28] Trustee Maude: do we need to cancel that meeting

[3:44:31] Trustee Maude: can we do that now

[3:44:32] Trustee Maude: no because we're

[3:44:34] Trustee Luckham: not the committee

[3:44:36] Trustee Maude: okay

[3:44:36] Trustee Maude: yeah

[3:44:38] Trustee Luckham: no that's the complication

[3:44:39] Trustee Luckham: that actually has got nothing to do with

[3:44:41] Trustee Luckham: the executive committee

[3:44:42] Trustee Luckham: other than we happen to be the same body

[3:44:45] Voice 10: good try though

[3:44:49] Trustee Luckham: good try

[3:44:50] Voice 10: alright

[3:44:52] Trustee Luckham: any further business

[3:44:53] Trustee Luckham: here today

[3:44:56] Trustee Luckham: thanks everyone good meeting

[3:44:58] Trustee Luckham: oh we've lost trustee elliott already that's great okay thanks everybody have a great day